HomeMy WebLinkAboutFebruary 18, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, February 18, 2010
7:00 p.m.
8:00 p.m. - Public Meeting - Drainage
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held February 4, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Representatives of the Aylmer - Central Elgin - Malahide Liaison
Committee regarding East Elgin Family Health Team.
5.INFORMATION ITEMS
(a)Correspondence dated February 2, 2010 from Association of Municipalities of
Ontario regarding "Propelling Economic Prosperity - AMO Makes its 2010 Pre-
budget Submission".
File: A01
(b)Correspondence received February 11, 2010 from Pitch-In-Canada regarding
"Operation Clean Sweep".
File: A01
(c)Correspondence dated March 29, 2010 regarding "Local Food Connection:
Farmer / Food Buyer Networking Event".
File: A04
(d)Correspondence received February 9, 2010 from Ministry of the Environment
regarding "EBR Posting: Proposed Extension of the 2007 Canada-Ontario
Agreement Respecting the Great Lakes Basin Ecosystem".
7-20
21
23-24
25-26
27-29
31
Page 1 of 245
Council Agenda February 18, 2010
Page
5.INFORMATION ITEMS
File: A16
(e)Correspondence dated February 4, 2010 from Elgin County regarding "Elgin
County Conference Series: Evolution of the Harvest".
File: A16
(f)Elgin Advantage newsletter from the Elgin Business Resource Centre.
File: A16
(g)Correspondence dated February 3, 2010 from Ministry of Municipal Affairs and
Housing regarding "Long-standing Service Awards."
File: A16
(h)Correspondence received February 12, 2010 from Mat Redsell regarding "Bayham
Sewage Plant".
File: C13
(i)Long Point Region Conservation Authority Board of Directors minutes of meeting
held December 2, 2009.
File: A16
(j)Museums Bayham minutes of meeting held January 13, 2010.
File: C06
(k)Bayham Community Centres Committee Draft Minutes of meeting held January 28,
2010.
File: C06
(l)Bayham Historical Society minutes of meeting held January 14, 2010.
File: C06
(m)Lake Erie Region Source Protection Committee minutes of meeting held January 21,
2010.
File: E00
(n)Straffordville Cemetery Board minutes of meeting held February 4, 2010.
File: S09
(o)Elgin County Ontario Provincial Police News Release dated February 9 & 12,
2010.
File: P17
(p)South West Local Health Integration Network Board of Directors highlights of
meeting held January 13, 2010.
File: S08
(q)Correspondence dated January 22, 2010 from Kettle Creek Conservation Authority
and Long Point Region Conservation Authority regarding "KCCA-LPRCA
Cooperative Efficiency Study".
33
35-38
39
41
43-47
49-52
53-56
57-60
61-68
69-73
75-76
77-78
79
Page 2 of 245
Council Agenda February 18, 2010
Page
5.INFORMATION ITEMS
File: A16
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2010-04 regarding Proposed Sand / Gravel Pit - Richmond Road.
File: D14
7.ROADS, AGRICULTURE & DRAINAGE
1.Correspondence and Reports
(a)Staff Report DR2010-003 regarding Straffordville Municipal Drain
Reapportionment (Schroyens Severance).
File: E09
(b)Drainage Tribunal decision regarding Municipal Drain No. 1.
File: E09
[Addenda]
(c)Staff Report DR2010-004 regarding Municipal Drain No. 1.
File: E09
(d)Request from Port Burwell Historical Society to hold Canada Day Parade on
July 1, 2010.
File: T09
2.PUBLIC MEETING
1.Public Meeting
(a)8:00 p.m. - Smith Drain Branch No. 7 - to consider Spriet Associates
Engineer's Report #208347 dated December 29, 2009. (Full report
attached in Section 12 By-Law 2010-011)
File: E09
2.Declaration of Pecuniary Interest and the General Nature Thereof
81-99
101-108
109-115
117-118
119-120
121-125
Page 3 of 245
Council Agenda February 18, 2010
Page
3.Staff Presentation
(a)Staff Report DR2010-002 regarding Smith Drain Branch No. 7 and
Engineer's Report.
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Correspondence received February 9, 2010 from Valerie Donnell regarding Port
Burwell washroom.
File: C13
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #7980 to Cheque #8070 inclusive totaling
$193,542.89 and Payroll Disbursements for the period ending February 7, 2010
totaling $46,148.64.
(b)Verbal update regarding Fence Viewers Appointment, Draft By-Law 2010-012.
(c)Staff Memorandum regarding Harbourfront Committee Membership.
File: C00
(d)Staff Report F2010-02 regarding CAF Fund Agreement.
File: F05
10.ENVIRONMENT
127
129-143
145
147
149-150
Page 4 of 245
Council Agenda February 18, 2010
Page
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held February 4, 2010.
(c)Staff Report regarding labour relations or employee negotiations.
(d)Staff Report regarding labour relations or employee negotiations.
(e)Out of Camera.
12.BY-LAWS
(a)By-Law 2009-112 A Provisional By-Law to provide for drainage works
(Municipal Drain No. 1) third reading only
(b)By-Law 2010-009 A By-Law to further amend by-Law #1780 as amended to
provide for the Straffordville Municipal Drain
(c)By-Law 2010-011 A Provisional By-Law to provide for drainage works (Smith
Drain No. 7) first and second reading only
(d)By-Law 2010-012 A By-Law to amend By-Law 2010-006 to appoint Fence
Viewers
(e)By-Law 2010-013 A By-Law to authorize the execution of an agreement
(Community Adjustment Fund)
[Addenda]
(f)By-Law 2010-020 A By-Law to authorize the execution of an agreement (Van
Bree Drainage & Bulldozing Ltd.)
(g)By-law 2010-014 A By-law to confirm all actions of Council
13.ADJOURNMENT
151-172
173-174
175-230
231
233-237
239-244
245
Page 5 of 245
Page 6 of 245
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Ptank Road, Straffordville
Thursday, February 4, 2010
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, February
4,2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Chief Building Offrcial lDranage Superintendent Bill Knifton, Planning Coordinator / Deputy Clerk
Margaret Underhill and Vy'ater / Wastewater Superintendent Ed Roloson were in attendance to
present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECTJNIARY INTEREST & THE GENERAL NATURE
THEREOF'
Mayor Acre declared a pecuniary interest in items l0 (e) and (h) as she is part owner in the
Richmond Water System.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held January 14,2010.
2009-024
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the minutes of the regular meeting held January 14r 2010 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
There were no items added to the agenda.
4. DELEGATIONS
(a) 7:00 p.m. - Elgin County OPP Inspector - Detachment Commander Ryan Cox,
Police Services Board representatives Tom Marls, John Wilson and Kathleen
Schaper regarding OPP 2009 Year End Report, Estimates for 2010 OPP Billing,
2010 Traffic Management Strategy and Police Services Board 2010 Budget.
Item 8(a)
Vice-Chair John Wilson, PSB, presented an overview of the 2010 budget estimates
Page 1 of14
Minutes of the regular meeting of Council held February 4, 2010.Page 7 of 245
(b)
Council Minutes February 4,2010
(c)
for the Elgin County Group policing services for a total of $5,484,471 of which
$714,846 is a 13.03% allocation for Bayham. He also noted a decrease in the 2010
Police Services Board budget to $21,210 of which the Bayham share is 52,765.
Inspector Cox presented the Detachment Commander's Elgin Group 2009 year end
report and the Trafüc Management Strategy for 2010. He noted that domestic
disputes resulted in increased responses to 50 incidents and that RIDE program
success was responsible for a reduction to one motor vehicle collision death related
to alcohol.
7:20 p.m. - Vienna Citizens Group regarding Vienna's Old Town Hall.
Ms. Jan Collins represented the group and thanked Council for advertising the
caroling night on the municipal sign. She emphasized disappointrnent at the failure of
the Ontario Trillium Foundation to support the Vienna town hall study. She
expressed a desire to meet with municipal representatives to discuss options to go
forward in their efforts to save the building.
7:30 p.m. - Matt Redsell regarding Water & Sewer Rates.
Matthew Redsell ¡aised his concerns that ways to reduce ongoing costs for the
operation of the water and wastewater systems are not being pursued. He suggested
that the cunent billing method penalizes small water users who conserve. He
provided information from the Town of Aykner regarding alternative treatment
proposal for their sewage lagoons dated August 13,2007. He suggested better
efforts could be made to recycle drinking water.
Staffnoted that plumbing perrnits required under cunent provincial regulations exist
to prevent cross contamination and resulting health issues.
7:40 p.m. - Wanda Hoshal - regarding Estherville Cemetery.
M¡s. Hoshal suggested the plight of those lost in the recent Haitian earthquake are in
contrast to those resting places known and recorded as burials in the Estherville
cemetery. On behalf of ttre pilgrims of Estherville, Mrs. Hoshal thanked Council for
use of the Council Chambers to host the January 8th meeting with Steve Peters,
MPP and Ministry staff. She noted that the documents accumulated had been
copied for the municipality's files. She suggested thut potrersion of these records
would provide incentive for Council to right the wrongs.
It was confinned by staff that no further communication from Mr. Peters' off,rce had
been received. Councillor Taylor thanked the pilgrims for their time and efforts.
(d)
Page2 of14
Minutes of the regular meeting of Council held February 4, 2010.Page 8 of 245
Council Minutes February 4,2010
5. INFORMATION ITEMS
(a) Correspondence dated Jamary 11, 2010 from Association of Municipalities of
Ontario regarding "2009 Successes and 2010 Annual Conference".
File: A0l
(b) Correspondence dated December 15,2009 from Ministry of Municipal Affairs and
Housing regarding "Revised Planning Act regulations to comply with
recommendations of the Propane Safety Review Panel".
File: A16
(c) Correspondence from Ontario Good Roads Association regarding "Report of the
2010 - 2011Nominating Committee".
File: A0l
(d) News Release dated January 14 &,19,2010 from Ontario Provincial Police
regarding various matters.
File: P17
(e) Elgin Group Police Services Board minutes of meeting held November 18, 2009.
File: C06
(Ð Bayham Health & Safety Committee minutes of meeting held November 27,2009.
File: C06
(g) Lake Erie Region Sowce Protection Committee minutes of meeting held December
3,2009.
File: E00
20r0-02s
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT information items 5(a) through 5(g) be received for Ínformation."
CARRIED UNANIMOUSLY
6. PLAI\NING. DEVELOPMENT. RECREATION & TOURISM
(a) StaffReport D2010-03 regarding Residential Accessory Uses - Commercial Zones.
File: Dl4
Following discussion, Council was in agreement that basement apartments, built to
code are an accepted practice in today's society. In addition, they concurred that
the occupants needn't be restricted to accessory uses by an owner or tenant ofthe
business operating in a commercial zone property.
Page 3 of 14
Minutes of the regular meeting of Council held February 4, 2010.Page 9 of 245
Council Minutes February 4,2010
20t0-026
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report D2010-03 regarding accessory residential uses be
received;
AND THAT Staffbe directed to proceed with amending the ZoningBylaw
to address issues regarding residential accessory uses in commercial
zones.tt
CARRIED I-INANIMOUSLY
(b) StaffMemorandum regarding County Ofücial Plan Process.
File: D08
20t0-027
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
ffTHAT Staff Memorandum regarding County Official Plan Process be
received for information. I'
CARRIED UNANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report DR2010-001 regarding Smith Drain Branch No. 7.
File: 809
20t0-028
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT StaffReport DR2010-001 regarding the Smith Drain Branch No.7
be received;
THAT the Council of the Municipality of Bayham acknowledges the receipt
of Report #208347 dated December 29,2009 for the Smith Drain Branch
No.7, as prepared by the Engineer, Spriet Associates, and filed with the
Clerk on January 19,2010;
THAT Council set a date for the Public Meeting to be held on February 18,
2010 at 8:00 p.m. to consider the Report;
AND THAT Staff be directed to mail a Notice of Public Meeting and Report
Page 4 of 14
Minutes of the regular meeting of Council held February 4, 2010.Page 10 of 245
Council Minutes February 4,2010
to all persons assessed to this drainage works, and in accordance with the
I)rainage Act.rr
CARRIED UNANIMOUSLY
(b) Staff Report PR2010-01 regarding Road Closure Application - Elm Street
Allowance.
File: T09
Based on precedents, concerns were raised that the resulting requirement for a
minor variance application may not be successful should the application proceed as
proposed. Subsequently, lack of support for such a minor variance would then
preclude the property from being developed. It was suggested that the applicant
come up with an altemate configuration of the road allowance prior to conveyance
to abutting property owners.
2010-029
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
íTHAT StaffReport PR2010-01 regarding Road Closure Application - Elm
Street Allowance be received;
AND THAT staff be directed to initiate required procedures pursuant to the
Municipal notice bylaw to close an unopened portion of the Elm Street road
allowance north of Chestnut Street in Vienna, provided the applicants pay
required expenses, and that upon closure ofthe road, the lands be conveyed
to the abutting property owners at appraised value."
Councillor Taylor noted his opposition to decisions made based on
assessmenl mapping not necessaríly being correcL
CARRIED
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Elgin County OPP correspondence regarding OPP 2009 Year End Report,
Estimates for 2010 OPP Billing,2010 Traffic Management Strategy and Police
Services Board 2010 Budget.
File: Pl7
2010-030
Moved by Councillor W Casier
Seconded by Councillor M Taylor
Page 5 of 14
Minutes of the regular meeting of Council held February 4, 2010.Page 11 of 245
Council Minutes February 4,2010
"THAT ElgÍn County OPP 2009 Year End Report be received;
THAT Council supports Estimates for 2010 OPP Billing;
THAT 2010 Traffic Management Strategy be received;
AND THAT Council supports Police Services Board 2010 Budget "
CARRIED UNANIMOUSLY
O) StaffReport P2010-001 regarding Building Deparhnent Year End Report 2009.
File: P10
2010-03 1
Moved by Councillor W Casier
Seconded by Councillor M Taylor
|TTHAT StaffReport P2010-001 regarding Building Department Year End
Report 2009 be received for information.r'
CARRIED UNANIMOUSLY
9. FINAI\CE. ADMINISTRATION & PERSOI\NEL
(a) Cheque Register being Cheque#7820 to Cheque #7979 inclusive, except Cheques
#7833 and#7952 totaling $843,360.87 and Payroll Disbursements for the period
ending January L0 &,24,2010 totaling 557,973.09 &,$41,942.04 respectively.
20t0-032
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT Cheque Register being Cheque #7820 to Cheque #7979 inclusive,
except Cheques #7833 and#7952 totaling $843,360.87and Payroll
Disbursements for the period ending January l0 & 24,2010 totaling
$57,973.09 and $41,942.04 respectively be approved."
CARRIED LTNANIMOUSLY
(b) StaffMemorandum regarding RED and CAF Funding Reallocation.
File: F05
2010-033
Page 6 of 14
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Council Minutes February 4,2010
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT StaffMemorandum regarding RED and CAF Funding Reallocation
be received.tt
CARRIED I.INANIMOUSLY
(c) Conespondence dated January 15,2010 from Eden & Area Community Centre
regarding renovation.
File: Al9
Staffadvised that the group would need to ensure that any work be done by
qualified contractors and that the contractors are made aware of the building
deficiencies.
20r0-034
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THÄT correspondence dated January 15,2010 from Eden and Area
Community Centre regarding renovation be received;
THAT Council grants permission for the group to carry out renovations to
remove the wall between rooms 3 and 4 on the east end of the hall building;
AND THAT all associated costs for the proposed work be done at the
expense ofthe group."
CARRIED UNANIMOUSLY
(d) Draft By-Law 2010-008 being a by-law to appoint Municipal officers and
employees for the Municipalilty of Bayham.
File: 2010-008
2010-035
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT By-Law 2010-008, being a by-law to appoint Municipal ofïicers and
employees, be presented to Council for enactment f'
CARRIED UNANIMOUSLY
PageT of14
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Council Minutes February 4,2010
(e) StaffMemorandum C2010-01 regarding Council Meeting Schedule.
File: A'09
20t0-036
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT Staff Memorandum C2010-01 regarding Council Meeting
Schedule be received
THAT the 2010 regular monthly Council meeting schedule for March, July an /
August be amended to rescheduled meetings to the following dates only:
March 4th July 15th August l2th
AND THAT the regular meeting schedule apply to April, May and June and
resume on Septemba. 2nd.rr
CARRIED I.INANIMOUSLY
(Ð StaffReport C2010-001 regarding 2010 Fence Viewer Appointments.
File: Cl2
Council directed staffto contact potential persons to fill the vacancy, prior to
appointment, to confinn willingness to serve.
20t0-037
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"TIIA,T StaffReport C2010-001 regarding Fence Viewer Appointments be
received;
AND THAT Bylaw 2010-006, being a byJaw to extend the appointment of
members to the Fence Viewer Committee for a term to expire December 31,
2010, be presented to Council for enactment rr
CARRIED UNANIMOUSLY
(g) Staff Report C2010-002 regarding 2010 Committee / Board Appointments.
File: Cl2
2010-038
Page 8 of 14
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Council Minutes February 4,2010
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"TIIAT StaffReport C2010-001 regarding Committee / Board
Appointments be received;
Al[D THAT Bylaw 2010-001, being a byJaw to appoint members to the
various boards and committees of Council, as discussed, be presented to
Council for enactment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Bayham Water Distribution System Quarterly Report for the period ending
December 3I,2009 and Call Outs.
File: E08
Water/IVastewater Superintendent Ed Roloson commented that the sewage
treatment plant has incorporated state of the art technology and warrants community
pride. He added that regulations are very stringent for both water and wastewater
and staffare proud of ttre standards they maintain. Resultant biosolids from ttre
process are very desirable for agricultural application.
2010-039
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Bayham Water Distribution System Quarterly Report for the period
ending December 31r2009 and Call Outs be received for information.r'
CARRIED UNANIMOUSLY
(b) Bayham Small Municipal Non Residential Wells Quarterly Report for the period
ending December 31, 2009.
File: E08
20r0-040
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT Bayham Small Municipal Non Residential Wells Quarterly Report
for the period ending December 31r2009 be received for information."
CARRIED UNANIMOUSLY
Page 9 of 14
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Council Minutes February 4,2010
(c) Port Burwell Wastewater Treatment Plant Quarterþ Report ending December 31,
2009 including Biosolids Application Analysis and Call Outs.
File: E08
20r0-04t
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Port Burwell Wastewater Treatment Plant Quarterly Report ending
I)ecember 31,2009 including Biosolids Application Analysis and Call Outs
be received for information.r'
CARRIED UNANIMOUSLY
(d) Staff Report 82010-003 regarding Summary of Amendments to O.Reg. 170103
¡elated to Community Lead Testing Programs.
File: E01
20t0-042
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
f'THAT Staff Report 82010-003 regarding Summary of Amendments to
O.Reg 170103 related to Community Lead Testing Programs be received for
information."
CARRIED UNANIMOUSLY
(e) Staff Report 82010-02 regarding MOE Order - Richmond Water System.
File: E08
As items 10 (e) and (h), were both related to the Richmond Water System these
items were discussed in succession. Mayor Acre, who had declared a conflict of
interest, vacated the chair during the discussion and Deputy Mayor Evaniski
assumed it. Following decisions on these two matters, Mayor Acre reassumed the
chair.
20r0-043
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
*THAT Staff ReportE20l0-02 regarding MOE Order - Richmond Water
Page l0 of 14
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Council Minutes February 4,201,0
System be received;
AND THAT staff be authorized and directed to make staffing and
operational arrangements to operate the Richmond Community Water
System pursuant to the MOE Order dated January 20,2010, including the
recruitment of a part-time Operator."
CARRIED UNANIMOUSLY
(Ð StaffReport E2010-001 regarding Household Hazardous Waste / Large Item
Disposal.
File: E09
2010-0M
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"TIIAT Staff Report 82010-001 regarding Household Hazardous Waste /
Large Item Disposal be received;
AND THAT the 2010 Household Hazardous Waste and Large Item Drop-
offDay be arranged for Saturday May 29th,20101'
AND TIIAT Clean Harbors Canada Inc. be retained to manage the
Hazardous Waste Drop-off collection and disposal."
CARRIED UNANIMOUSLY
(g) Correspondence received January 19,2010 from John D. Wylie regarding "Utility
Bill - 23 Brock St., Port Burwell.
File: Cl3
2010-045
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT correspondence received January l9r20l0 from John D. Wylie
regarding Utility Bitl - 23 Brock St., Port Burwell be received.'l
CARRIED UNANIMOUSLY
(h) Report regarding Richmond Community Water - Implementation Plan.
Page 1l of14
Minutes of the regular meeting of Council held February 4, 2010.Page 17 of 245
Council Minutes February 4,2010
As items 10 (e) and (h), were both related to the Richmond Water System these
items were discussed in succession. Mayor Acre, who had declared a conflict of
interest, vacated the chair dwing the discussion and Deputy Mayor Evanitski
assumed it. Following decisions on these two matters, Mayor Acre reassumed the
chair.
20r0-046
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Report regarding Richmond Community Water - Implementation
Plan be received;
A¡ID THAT the detailed Implementation Plan for the Richmond Community
\üater System as prepared by Stantec Consulting Ltd. be approved and
submitted to the MOE for approval.'r
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
20r0-M7
Moved by Councillor E Ketchab
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an I'In Camera" Session of
Committee of the Whole at 10:25 p.m. to discuss:
. labour relations or employee negotiations.r'
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held January 14,2010.
(c) Confidential verbal report regarding labour relations.
(d) Confidential verbal report regarding labour relations.
(e) Out of Camera.
Page 12 of 14
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Council Minutes February 4,2010
2010-048
Moved by Deputy Mayor
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera"
session at 10:51p.m."
CARRIED UNANIMOUSLY
12. BY.LAWS
(a) By-Law 2010-001 A By-Law to appoint members to Boards and Committees
(b) By-Law 2010-006 A By-Law to appoint Fence Viewers and set remuneration
(c) By-Law 2010-008 A By-Law to appoint Officers and Employees
2010-049
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"TIIAT By-Laws 2010-001,2010-006 and 2010-008 be read a first second
and third time and linally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2010-010 A By-Law to confinn all actions of Council
2010-050
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT confirming By-Law 2010-010 be read a firs! second and third time
and finally passed."
CARRIED LTNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-051
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
Page 13 of 14
Minutes of the regular meeting of Council held February 4, 2010.Page 19 of 245
Minutes of the regular meeting of Council held February 4, 2010.Page 20 of 245
The Corporation of the Municipality of
Central Elgin 450SunsetDrive, lstFloor,St.Thomas,Ontario N5R5V'l P:519.631.4860 F:519.631'4036
February'16,2010
Kyle Kruger
Administrator
Municipality of Bayham
Dear Mr. Kruger:
I am writing on behalf of the Aylmer-Central Elgin-Malahide Liaison Committee which
represents the owner-municipalities of the East Elgin Medical Centre. Representatives of the
Committee would like to request that they be a delegation at the February 18, 2010 regular
CouncilMeeting.
The Liaison Committee has had discussions with the East Elgin Family Health Team (FHT)
about the FHT's need for office space. As one of the municipalities who are also beneficiaries
of the work of the FHI representatives of the Liaison Committee would like to make a
presentation to your Council regarding the opportunity to become a partner in the Medical
Complex and thus also work with the FHT. They have also requested that the Executive
Director and the Chair of the East Elgin Family Health Team also attend thís meeting with
them.
Thank you very much.
cc:
Mayor John Wilson and CAO/CIerk Michelle Casavecchia, Malahide
Mayor Bob Habkirk, and Administrator Heather Adams, Aylmer
Deputy MayorTom Marks
Councillor Russell Matthews
Chief Administrative Officer
7:05 p.m. - Representatives of the Aylmer - Central Elgin -
Malahide Liaison Committee regarding East Elgin Family Health
Page 21 of 245
Page 22 of 245
Acl
TO THE IMMEDTATE ATTENTION OF THE CLERK AND COUNCIL
February 2, 201-0
"Propelling Economic Prosperi-ty" - AMO Makes its 2010 Pre-budget
Submission
Today the Association of Municipalities of Ontario made its pre-budget
submission to the Standing Committee on Finance and Economic Affairs.
EntitJ-ed, "PropeJ-ling Economic Prosperity", the submission outlines
amonq other matters, the foJ-J-owing:
1) A re-affirmation of current cost-shared arrangements that provide
predictable municipal funding. Thj-s includes a reconcifiation of
Ontario Municipal Partnership Fund (OMFP) aflocations for 2008;
foll-owed by 2009. Reconciliation adjusts for actual- costs incurred.
not estimates. A positive announcement regarding reconcil-iation is
needed soon. In addition, no municipality shou.l-d receive any less OMPF
funding in 2010, nor in any future year;
2) Continued investment in municipal infrastructure given the $6
bilfion annual- need to fix the state of infrastructure, including a
targeted small- water systems program;
3) Improved economic development opportunities with enhanced financing
too.l-s. For example, DeveJ-opment Charges Act changes which refl-ect the
principle that growth should pay for growth, an industry based
brownfiel-ds remediation fund; and
4l Rebalancing municipal- liability exposure by instituting a better
approach to liability since municipal governments do not have 'deeppockets'. (AMO wj-l-I be rel-easing a finaf version of its joint and
severaf liability reform paper in the coming weeks).
The submission refl-ects on the massive infrastructure investments made
by all three orders of government this past year through the Economic
Stimufus programs. fn taking these steps to hal-t the economic decline,
municipalities incurred new l-evels of debt to do their part in
matching federal- and provincial contributions. Municipalities did so
knowing that various existing cost-share arrangements woufd continue to
be met by the province. AMO cautions the government that any change to
these agreements woufd plunge many municipal-ities into deep and frigid
financial waters.
A fulf copy of AMO's pre-budget submission is available here
ay.cfm&ContentID:156721) for information.
Correspondence dated February 2, 2010 from Association of
Municipalities of Ontario regarding "Propelling Economic
Page 23 of 245
AMO Contact: Matthew !{il-son, Senior Policy Advisor mwilsonGamo.on.ca
4L6-977-9856 extension 323.
PLEASE NOTE
AMO Breaking News will be broadcast to the municipality's
administraLor, cf erk and elected of ficial-s. Recipients of the AIUIO
broadcasts are free to redistribute the AMO broadcasts to other
municipal- staff or elected officials as required.
DISCLAIMER
These are final versions of AMO documents. AMO assumes no
responsj-biJ-ity for any discrepancies that may have been transmitted
with the electronic version. The printed versions of the documents
stand as the official- record.
Correspondence dated February 2, 2010 from Association of
Municipalities of Ontario regarding "Propelling Economic
Page 24 of 245
__-)
Rffiø frot
l!{T ßEl,lTTIlS Ol ßEn\rE A
"Alß,r.'!t
or "IlcH-IN
,gp and beautify your neighbourhoods
á"' ,iaüg"Ä about the'impoñanóe of individuat respons itity for taking care of their
i:[[i r t nf#ßi#:'Åtno and campaigns encourcge pre-cyctins, and tiving by the 4 R's
tefuse, teduce, tealse, and recYcle
te alt year round in prcjects that save your Coun money and ínvests in your
communìty's future
cLu nator a
/ access to Patron Secure Section of the PITCH-¡N website to download free materials
includingo d-etailed Action + Communications Plan for PITCH-IN CANADAWeek
o Communications and Action Plan for The 2ÙMinute Makeover
o The Civic Pride Program, a comprehensive, vear-round, litter control and waste
management progrãm (manual, workshop materials, DVD, use of logo, etc..-)
./ right to use thä p|TCH-tÑ trademarks including the PITCH-IN, CIVIC PRIDE and The 20-
Minute Makeover logos./ purchase the ofüciaiSEMAlNE PITCH-IN ce of $75
/ free registration in the The NationalCivic/ your community listed and linked on the Pl as a
,/ âccess to plTiH-lN CANADA st¡aff as you desþn local litter control + beautification programs
*For Your Local Volunteers:
* GuaranteedE'ority access to free PITCH-IN Week garbage/recycling bags for volunteers
(must apply bY March 15)
* Ensureihai pircu-tN Week can continue as a resource for your community groups, so they
receive clear recycling bags and the yellow waste removal bags!
you might also want to check out these other PITCHJN CANADA materials and programs for your
staff, yıur Council and the volunteers in your community, all available as FREE downloads from
pitch-in.ca. ec.oActive Schools. Green Shopper. Shoreline Clean-up. Fastest Broom Contest ( a great kick-off for PITCH-|N Week!)
' Tra$h-A-Thons. Pollution Counts. Re-THINK Educational Unit. Posters, Colouring Books, Action Projects for the Environment
PÍICHSICANADAI
2010
Correspondence received February 11, 2010 from Pitch-In-
Canada regarding "Operation Clean Sweep". File: A01
Page 25 of 245
PITCITflCAMT]AI
0 ear 3{ealanfJl'le mâe rs orf Caanc I
Thanks to all of our PITCH-IN ONTARIO MUNICIPAL Participants for 2009!
Adion,Addison,Ailsa Craig,Ajax,Alexandria,Alliston,Almonte,Amherstburg,Ancaster,Armstrong,Amprior,Arthur,Astorv'lle,Athens,Atikokan,Atwood,
Aurora,Aylmer,Baden,Bala,Balmertown,Bencroft,Banie,Barrys Bay,Batawa,Battersea,Beamsville,Beardmore,Belle River,Belleville,Belmont,Blenheim,
Blind River,Borden,Bothwell,Bowmanville,Bracebridge,Bradford,Bremption,Brantford,Brechin,Bridgenorth,Brighton,Brockville,Brooklin,Bruce Mines
Brunner,Brussels,Burks Falls,Burlington,Calabogie,Caledonia,Callander,Calstock,Cambridge,Campbellford,Cambellville,Cennington,Carþton Place,
Cavan,Chapleau,Charing Cross,Chatham,Chelmsford,Chesley,Claremont,Clinton,Cococonk,Coboug,Codrington,Coe Hill,Coldwater,Collingwood
Goncord,Consecon,Copetown,Corbeil,Cornwalf,Creemore,Cumberland,Cumberland Beach,Delhi,Delta,Desbarats,Dorchester,Dorset,Douro,Dresden
Dryden,Dublin,Dubreuilville,Dunchurch,Dundas,Dunnville,Dutton,Eganville,Egbert,Elk Elliot Lake,Elmvale,Elora,Embro,Embrun,Emo,Emsdale,Englehart,
Erin,Espanola,Essex,Etobicoke,Everett,Exeter,Fauquier,Fenelon Falls,Fergus,Fisherville,Fontville,Fort Erie,Fort Frances,Fraserville,Gananoque,
Garden River,Garson,Georgetown,Geraldton,Gilmour,Glenbumie,Gloucester,Goderich,Golden Lake,Grand Bend, Gravenhurst,Greensville,Grimsby,
Guelph,Haileybury,Haliburton,Hamilton,Hanover,Harrow,Hearst,Holland Landing,Homepayne,liderton,lngersoll,lngleside,lnnisfil,lron Bridge,
lrondale,lroquois,Jordan Station,Kanata,Kapuskasing,Keewatin,Kemptv¡lle,Kenore,Keswick,Killaloe,Kincardine,Kingston,Kingsville,Kintore,
Kirkfield,Kirkland Lake,Kitchener,Kleinburg,Lansdowne,Lasalle,Leamington,Lindsay,Lively,London,Longlac,Lucan,Lucknow,Lyn,Lyndhurst
Magnetawan,Manitouwadge,Maple,Marathon,Markdale,Markham, Marmora,Mattawa,Maynooth,Melboume,Meniclcville,Metcalfe,Midfand,Mildmay,
Millgrove,Milton,Mindemoya,Þlinesing,Mississauga,Mooretown,Moosonee,Mount Forest,Mountain Grove,Munster,Murillo, Nepean,Nestor Falls
Newburgh,Newcastle,Newmarket,Niagara Falls,Nobel,Norland,North Bay,North YorlçNoNvich,Oakville,Oakwood,Omemee,Orangeville,OrÍllia, Orleans,
Oro,Orono,Osgoode,Oshawa, Ottawa,Paris,Parkhill,Parry Sound,Pembroke,Penetanguishene,Perth,Peterborough,Petrolia,Pickering,Pickle Lake
Plevna,Point Edward,Pointe Aux Roches, Pontypool,Port Bun¡rell,Port Carling, Port Colborne,Port Elgin,Port Hope,Port Lambton,Port McNicoll, Port Perry,
Port Robinson, Powassan, Prescott, Prince Albert Rainy River,Redbridge,Renfrew, Richmond, Richmond,Hill,Rockland,Rodarood,Rodney,Roslin
Russell,samia,sault Ste Marie,scarborough,schomberg,Schreiber,Scotland,Seaforth,Selby,Serpert Ríver,Shanty Bay,Sharbot Lake,Shelburne,Simcoe,
Sioux Lookout, Smiths Falls,smithville,spanish,springfield,st Catharines, St Marys,St. Thomas,Stayner,Stella,Stevensville,Stirling,Stittsville,Stoney Creek
Stoufñ¡ille, Stratford, Strathroy, Sturgeon Falls, Sudbury,Sutton West,Tara,Tavistock,Tecumseh,Teeterville,Temagami,Tenace Bay,Thamesford,
Thamesville,Thessalon,Thombury, Thornhill,Thomloe,Thunder Bay, Tilbury,Timmins,Toronto, Trenton,Tweed,Union, Unionville, Upsala, Utterson,
Uxbridge, Val Caron,Vaughan, Vemer,Victoria Harbour, Wainfleet,Walkerton,Walsingham,Wasaga Beach,Waterdown,Waterloo, Waubaushene,
Webbwood, Welland,West Hill,Westrneath,Westport,Whitby,White Lake,White River,Whitefìsh,\Mtitney,\Mllowdale,Windsor,Woodstock,Mt}evale,
Wyoming,Zurich
ls Your Gommunity on the list of part¡c¡pants in the 2009 PITCH-IN Week? Were you one of the 351
commun¡ties who participated in PITGH-IN Week last year in Ontario? lf so ... Gongratulations!! .. .. you have
many dedicated PITCH-IN volunteers who put in hundreds of hours during PITCH-IN CANADA Week
Operation:Clean Sweep to keep your commun¡ty clean and beautiful. These volunteers saved your Council
thousands of dollars in clean-up costs and freed your staff to attend to other priorities.
PITCH{N ONTARIO prov¡ded these volunteers with the mater¡als, ideas, and ¡ncentives, to undertake the
often unpleasant and definitely challenging tasks to clean-up and beautify your commun¡ty - all for
freell PITCH-IN ONTARIO has been organizing and promoting PITCH-IN CANADA Week and recru¡tíng and
supplying volunteers with the mater¡als for PITCH-IN CANADA Week for over 35 years. That's a lot of volunteer
hours over three+ decades - and adds up to a lot of dollars saved by your Council!
How can your commun¡ty become ¡nvolyed? One way is by becoming a Patron* of PITCH-IN ONTARIO.
With continued financial support and involvement by Ontario mun¡cipalities we witl truly make our provinæ the
THE CLEAN AND GREEN ONTARIO that we are so proud of!
Help us continue to help your PITCH-IN volunteers !
Become a Patron* of PITCH-IN ONTARIO today !
"The City's involvement in PITCH-IN CANADA Week, Operation: Clean Sweep, is a benefrt to the communily as it
provides assr,sfance in city-wide clean-ups, builds upon Communities ln Bloom initiatives and promotes environmental
awareness. This enhances both the utban and natural environment and develops a strcng sense of colnmunity pride and
rcsponsibil¡ty. The estimated value.- of our PITCH-IN volunteers' hourc in $340,000 to $612,000."
Sandra ñanc, City of Oshawa.
*Patron fees are population based - see over!
TEERS IN ACTION!!PITCH-IN ONTARIO....
Correspondence received February 11, 2010 from Pitch-In-
Canada regarding "Operation Clean Sweep". File: A01
Page 26 of 245
5
Aov
Local Food Connection: Farmer / Food Buyer Networking Event
March 29,2OLO
London Hunt and Country Club
London, Ontario
9:00 a.m. - 12 noon
A Local Food Connection: Farmer I Food Buyer Networking Event comes to the London Hunt
and County Club on March 29, to provide opportunities for farmers and food buyers to meet
one-on-one and to explore oppoftunities to do business together.
Who should attend? Farmers who are interested in finding out more about selling into local
food marketing opportunities, and chefs, caterers, food retailers, food processors, distributors,
or food-service and institutíonal food providers looking to offer more local food. This is a must
attend event.
Farmers and food buyers will have the opportunity to meet in one-on-one sessions to develop
business connections. A Local Food Buffet will be featured throughout the event.
Pre-registration is required. There is no charge to farmers who are exhibitors. The registration
fee is $20.00 for all others.
For complete details and to register, visit the London Economic Development Corporation
website at www.ledc.com/newsevents/events/. You can also contact Karen Eatwell, National
Fa rmers U nion office at 5t9-232-9638, 1-888-83 2-9638, ka reneatwel I @execul i n k.com
Thís event is presented by our paftners Savour Ontario, Farm Credit Canada, and our
contributing partners, Libro Financial Group and Local Food Plus.
Correspondence dated March 29, 2010 regarding "Local Food
Connection: Farmer / Food Buyer Networking Event". File: A04
Page 27 of 245
DIRECTIONS
Savour Ontario
Contributing Partners
,æ LlgKo
7ti^rcr^t qø¡
Supporters
London Hunt and Country Club
1431 Oxford Street West,
London, Ontario
www. london hu ntclub.on.ca
Who should attend?
Farmers
Chefs / Caterers
Food Retailers
Food-Service / lnstitutional Food Providers
Food Processors
Food Distributors
FOR MORE INFORMATION CONTACT
Karen Eatwell, National Farmers Union,
kareneatwell@execuli nk. com
Tel. 51 9-232-9638 or 1 -888-832-9638
Valerie Clark, OMAFRA,
valerie.clark@ontario.ca Tel. 51 9-873-4086
Partners Local Food Connection
Gonnecting Farmers and
Food Buyers to tap into the
Iocal food market place
March 29,2010
London Hunt and Country Club
London, Ontario
9:00 am - 12 noon
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Local Food Connection: Farmer/ Food Buyer
Networking Event
London Hunt and Gountry Glub
1431 Oxford Street West, London, Ontario
For Farmers interested in finding out more about selling into local food marketing opportunities.
For Chefs, Caterers, Food Retailers, Processors, Distributors, Food-Service and lnstitutional Food
Providers looking to offer more local food.
AGENDA
7:30 am Exhibitor Setup
9:00 am- NOON Farmers, Chefs/Caterers & Buyers meet to build business relationships for 2010
v Each farmer will have a table exhibit set up with information about their farm
products
v Food buyers (chefs, reta¡lers, etc) w¡ll circulate through the room and meet
one-on-one with the farmers, learn more about their products and develop
contacts for 20'l 0 and beyond... Think of it as business-to-business speed dating!
Chefs/Caterers and Buyers
v Arrive prepared to develop relationships and contracts for 2010.
v lt is okay to make deals with more than one farmer to meet your requir:ements.
Consider buying local products while in season, and supplement from your
regular suppliers what you can't buy locally.
v Attend anytime between 9:00 am and 1 2 noon, however you'll need at least t hour
to connect with all of the farmers
Featuring a Local Food Buffet throughout the event
Pre-Registration Required: Deadline - Wednesday, March 24th
Space is limited; availability will be on a first come - first served basis
Registration Fee:
$20.00 per person (includes GST).
There is NO CHARGE to Farmers who are Exhibitors
A 4 foot exhibit space will be provided.
REGISTRATION FORM
Pre-reg tstration Req r-r i red
REGISTRATION OPTIONS:
Go Online: www ledc com/newsevents/events/ or click here
By Phone or fax:
Wilh V sa or ¡/lastercard
Phone (5'19) 661-4545, 1-A0O-327-242A Fax: 519-661-5331
By Mail:
Wrth Payment To:
London Economrc Development Corporatron
380 Well ngton St., Su te 701
London, ON N6A 585
Attent¡on Heather P lot
REGISTRATION INFORMATION (Please print clearly)
Farm/Bus ness Name
Category F¿rmern Food Reta ler! Food Servrce! Caterer!
Food Processorn Food Drstributorfl ChefE
Address
Phone (Fax (
Poslal Code
)
Email Websrte
REGISTRATION FEE: $20 00 per person (rncludes GST)
There rs NO CHARGE to FARI\,IERS who are EXHIBITORS A 4 foot exhibrt space will
be provided to exh brtor farmers
AMOUNT PAYABLE : # of people _ X $20 00 = $
OR
lam a farmer and wrll be ¿n exl¡rbrtor - no charge
Food Producls/Produce (Please pr orrtrze)
ME-IHOD OF PAYMENT Please ndrcale your method of paymenl
Cheque enclosed Please make cheques payable to
London Economtc Develaprnent CorporatÌon
Vrsa lvlasterc¿rd
C¿rd No
Exprry Date
Cardholdefs Name
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Page 30 of 245
=
àlt,
Subject: EBR posting: Proposed Extension of the 2007 Canada-Ontario Agreement Respecting
the Great Lakes Basin Ecosystem
The Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem
(COA) is a long-standing framework through which the governments of Canada
and Ontario work together and with other partners and Aboriginal Communities to
restore, protect and conserve the Great Lakes Basin Ecosystem. COA helps the
Government of Canada deliver on its commitments under the Canada-U.S. Great
Lakes Water Quality Agreement (GLWOA). The governments of Canada and the
U.S. are currently in the process of negotiating amendments to the GLWQA.
The current COA, signed in 2007, is set to expire on March 31 , 2010. As an
interim measure, Ontario and Canada are proposing a one year extension of the
term of the current COA to a new end date of March 31,2011. The purpose of
the extension is to sustain collaboration and allow Canada time to determine
direction on planned amendments to the GLWQA. Amendments to the GLWQA,
among other factors, will help inform the development and implementation of a
new COA in 2011.
Many of the commitments in the current COA have already been met. During the
extension period, Canada and Ontario would continue to focus on outstanding
commitments and the Goals and Results in the Agreement, as well as the
implementation of the:
. Lake Superior Aquatic lnvasive Species Complete Prevention Plan. Lake Huron Southeast Shores Project. Lake Erie Binational Nutrient Management Strategy. Lake Ontario Binational Biodiversity Conservation Strategy
On behalf of the Ministries of the Environment, Natural Resources, and
Agriculture, Food and Rural Affairs, I would like to draw your attention to the
Environmental Registry to submit your comments.
You may access the Proposal Notice at: http://www.ebr.qov.on.calERS-WEB-
External/displavnoticecontent.do?noticeld=MTA4OTQS&statusld=MTYzNTkl &la
nguage=en
For fudher information, please contact:
Carolyn O'Neill
Manager, Great Lakes Office
Land and Water Policy Branch
Ontario Ministry of the Environment
(416) 314-7833
Carolyn.O' Neill@Ontario. ca
Correspondence received February 9, 2010 from Ministry of the
Environment regarding "EBR Posting: Proposed Extension of the
Page 31 of 245
Page 32 of 245
Alb
Thursday February 4, 2010
Municipality of Bayham
c/o Lynn Acre, Mayor
9344 Plank Rd. Box 160
Straffordville, ON NOJ 1Y0
M U l.'¡f t¡,n,tl l;ry t F $¡lyHAiTl
'i" i.a_. t
Fflts-,.
Re: Elgin County Conference Series: Evolution of the Harvest
On Wednesday March 3'd Elgin County will host a seminar for farmers, agricultural service
providers, and rural leaders to learn more about what's around the corner and down the
road for on-farm alternative energy, biomass, biofuel and energy crop developments.
Dynamic keynote and informative presentations will be delivered by speakers ranging from
innovative farmers to energy researchers.
Details of the event are as follows:
Wednesday March 3'd
8:30am-3:00pm
New Sarum Diner,
Registration cost is $25 (including breaKast, lunch, and refreshments) and can be done
on-line at www.proqressivebvnature.com or by calling 519-631-1460 ext 164.
Enclosed are 12 registration forms that we encourage you to share amongst your
colleagues and support this exciting new Energy and Environment Conference Series
being developed by our Economic Development department.
We look fonryard to seeing you there.
Sincerely,
Alan Smith
General Manager
Economic Development
County of Elgin
Economic Development
45O Sunset Dr¡ve
St. Thomas, On NSR 5V1
Phone: 519-631-1460
www.elgincounty.ca
Progressive by Nature
Correspondence dated February 4, 2010 from Elgin County
regarding "Elgin County Conference Series: Evolution of the
Page 33 of 245
Page 34 of 245
5
Dtt
The
BUSINESS RESOURCE CENTRE
A Communiry lìrrurcs Dcvclopnrn¡ (brporarion
Building Communities -
One ldea at a Time
Fe6rua
300 South Edgewãre Rd
St Thomas, ON N5P 4L1
(519) 633-7597
admin@eIgincfdc.ca
tÇl llffi-* ffi,*.',¡,EËoñ(tñ Ert¡o¡Oüe
Elgín Business Resource Centre presented several Elgin County busínesses and not-for-profit organizations
wíth a grants from the South West Community Adjustment Fund (SWCAF).
The Community Adiustment Fund provided grants for:. skills development to encourage training of existing employees
. hiring interns to gain valuable skills and full-time work experience. business development for bus iness expansion projects such as website development or market research
. local initiative projects to crea e economic development and diversification. community capacity projects to enhance the community capacity for economic development,
EBRC is happy to announce the organizations which have received grants in each
category. They are:
Business Development
Parent Guide
Allsource
GCW Kitchens
Batur Printing
Cobblestones Gift and Gallery
Lakewood Trailer Estates
Dixie Dairy Bar
Quaidu Vin
Pinecroft
Relish Marketing
Dog & Pony Productions
Canvas and Quill
Port Stanley Festival Theatre
Lavender Sense
St Thomas Economic Development Corporation
Gowan Health Consultants
lnternship
Elgin Middlesex Oxford Local Training Board
St Thomas Chamber of Commerce
Kee, Perry, Lassam
City of St Thomas
Skills Development
Timken
GCW Kitchens
Muma Manufacturing
RPM Envelopes
Harleen Cheema
Family Flowers
Fresh Start Maternity Supports
Concept Land Design
St Thomas Downtown Development Board
Community Capacity
On Track
City of St Thomas
St Thomas Cemetery
Twp of Malahide
St Thomas Dog Park
Local Initiatives
St Thomas Downtown Development Board
lron Horse Festival
County of Elgin
St Thomas Public Art Centre
Rodney Legion
Photos on page 4
tdù(g¡a
a îl¡ltaûff
Ontario
Elgin Advantage newsletter from the Elgin Business Resource
Centre. File: A16
Page 35 of 245
,\ sna¡rshot r¡f'
rrrraì cultrrre,..
stirrttl.
Cì,
CÐ(Ð
-ltt
Ð
It's a unique partnership - four municipalities, two in Elgin County and two
in Middlesex County are partners in a restoration project which is destined
to lead the way in revitalizing the areas around Dutton-Dunwich, Newbury,
Southwest Middlesex and West Elgin. The Arts & Cookery Bank located
in West Lorne will be a regional cultural destination which honours the
community's past, present and future by showcasing heritage and culture
through photographs and local food to showcase the rural lifestyle. The
project involves the restoration of a two story historic bank and an addition
supported by a donated 1883 timber frame barn which will hold the multi-
media exhibits, a state-of-the-art photo lab and offer hands-on, interactive
cookery experiences with local chefs using local produce. This half million
dollar project is already spurring on other economic development and tourism
initiatives which will draw people for the sights and events and leave them
inspired at the outrageously rural experience.
Anne Kenny, of the Community
Economic Development
department of EBRC has been
part of this project from the
beginning and is currently working
with Gordon Hallto develop and
implement training to support
the Arts & Cookery Bank and
surrounding local service partners.
Cultural tourism has tremendous
potential to enhance jobs and the
local economy while contributing
to quality of life for residents.
Networking Wednesday meetings are held at 300
South Edgeware Rd the last Wednesday of the month.
Registration is required for each meeting which has an
i nformative spea ker and refreshments.
Time - 5:00 to 6:30 pm
Here is a list of upcoming events:
February 24,zOtO - How does my business affect my
personal taxes?
March 3t,2OtO - lnternet and social network
marketing for your business
Netwodcing
Elgin Advantage newsletter from the Elgin Business Resource
Centre. File: A16
Page 36 of 245
Stories of Success.. .
K¡fcûen Tr'r'enfínß
"The staff at Elgin Business
Resource Centre have the tools to
make your business idea work!"
assures Wendy Armstrong, owner
of Kitchen Essentials.
Wendy Armstrong knew what she wanted when she approached Elgin Business Resource Centre to start
her own business. With over twenty years of kitchen design and sales experience, she knew Kitchen
Essentials would be a successful kitchen design and consulting business. Kitchen Essentials specializes in
quality, professional, independent custom kitchen design. Wendy provides personal advice, experience,
competitive rates and high quality service. She believes there is no substitute for meeting at a person's
home to understand the customers and see the project in person.
Wendy was referred to Elgin Business Resource Centre from Employment Services Elgin and enrolled in
the Self-Employment program. Wendy struggled with her business plan but was supported by business
counsellorGlennThoreleverystepoftheway. "lfyoubelieveinwhatyouaredoing,Glennisyour
friend!",Wendysaysfromexperience. Theextraeffortindissectingthebusinessplanpaidoffforherina
successful first year with sales through 2009 expected to hit 5240,000. Kitchen Essentials markets in the
Yellow Pages, with business cards and with their interactive website.
KITCHEN
ÊSSENfIAI.S
rna king
you, lfu¡r.n
rea I ity
Wendy has learned many lessons which she applies to her business.
Undervaluing your product or service is a common mistake when first
starting out. lt is important to provide competitive services, products
and pricing. Also, sometimes you have to hire someone to complete
tasks like accounting set up or website creation. As your business gets
busier you have to focus on the tasks which make you money and
find trustworthy people to provide support. The EBRC and the Self-
Employment program classes are good resources for this support.
Wendy Armstrong
Kitchen Essentials
(s1e) 6s2-ssoo
ema ¡l @ Kitchen-Design.ca
Elgin Advantage newsletter from the Elgin Business Resource
Centre. File: A16
Page 37 of 245
!/
Anne Kenny's experience íncludes 30 years with the
federal government as an employment counselor,
supervisor and manager of the Canada Employment
Centre in StJhomas as well as 6 years as a consultant
in the areas of management services, change
management, project developments and staff training.
The result is 40 years experience and expertise
in the areas of community, economic and labour
force development. As the Community Economic
,
Development Consultant for EBRC, Anne can be t
reached by email akenny@elgincfdc.ca or by calling ..
(519) 633-7597 ext 32.
Elgin County Harvest Soup
2 Tbsp butter
2 large leeks, cleaned and shopped
1 large onion, chopped
4 cups chicken stock
2 cups diced, peeled squash (butternut)
1 cup diced, peeled carrots
1- large potato, peeled and chopped
Fresh Start Maternity
Supports received fu nds
for Skills Development.
Pictured here (left to
right) Anne Kenny EBRC,
Lori Wall Executive
Director of Fresh Start
and John Regan, General
Manager of EBRC.
1 tart apple, peeled and chopped
% cup milk
% cup dry white wine (optional)
% Isp nutmeg
Salt and pepper
Chopped green onions or chives
t,Þ
(.,Þ
ln large heavysaucepan overmedium heat, melt butter. Add leeks and onion.
Cook, stirring often untilsoft but not brown. Mix in chicken stock, squash, carrots, potato and apple. Bring to a
boil.
Reduce heat, cover and simmer, stirring occasionally untilvegetables are soft (about 20 minutes).
ln blender or food processor, purée mixture (in batches) until very smooth. Return soup to saucepan. Stir ín milk,
wine and nutmeg but do not allowto boil. Season with salt and pepper. Serve piping hot. Garnish with green
onions or chives. Makes 6 servings. Note; Easily doubled or tripled. Freezes well.
Allister Cameron
Secretory IPM 201.0
from Flavours ofElgin IPM 2010 Cookbook
Cookbook available at Elgin Business Resource Centre
Meef fûeEßRCSf^ff S?U C AF P r es' en fn fi o ns'
Port Stanley Festival
Theatre received a Business
Development Grant.
Pictured here (left to right)
Anne Kenny EBRC, Simon
Joynes Artistic Director
of PSFT and John Regan,
General Manager of EBRC,
Local lnitiative funds
were given to the
Rodney Legion. Pictured
here (left to right) Anne
Kenny EBRC, Mary
Beech, Jean and Bob
Adamson of the Legion
Branch 525 executive
and John Regan, General
Manager of EBRC.
Elgin Advantage newsletter from the Elgin Business Resource
Centre. File: A16
Page 38 of 245
Thank you lor your ongoing support ot the Ministry of Municipal Affairs and Housing's
Long.siandìng-Service Piograrn. SÍnce the program began in 2004. we have honoured 145
locatty elected rnunicipal otlic¡ats serving 25 ye:ls or rnore, and two who served over 5O years
or Ínôre.
I would tike to request your participatìon to help reccgnize elecfed officials in your municipality
who have served 25 years or more as of December 1, 2c09.
Please submit the namçs of eligible offícials by completing the nomination form that rny Depuly
MÌnisier, Mr. Fareed Amin, willÉe sendÍng today tq rhe CAO/Cierk of each municipality- The
forms are to be compteted by a municipafrepresentative and mailed or laxed to the ministiy's
Municipalservices OÍfice in your area by March 31, 2O1C'
The awafds will be presented at our mirristry's regional conferences throughout the year.
Thank you for ycur support.
Yours sir'rcerely.
5
âtbMinlstry of
IrlunicÍpal Alairs
and Hor¡sìng
Otfrce ol ll'ie Mi4isfÉr
777 BaV Street. 17' Flc¡Ð1
Toronto ON it¿l5c 2EE
Tel. 41ô 5t5 7C0c
Fax 416 5€5 ô470
$¡f,$.s_ntatlq,ça/ISAJJ
February 3, 201t
Memorandum to:
From:
Subiect:
M¡ñistère deË
AflaÍres municipaEes
el du logemén{
Bl¡r*eu du rÈnlrst-rê
777, ¡tle Bey, 17 ê[;;ge
Toronto ON MsG 285
fel 4 tâ585 7001t
Ìêlèc a16 585 6¿7û
$\,vw cnlariit Cå,{MAH 1C-:iÊ65
Atl Heads of Council
The Honourable Jim tsradteY
Minister ol lr4unicípai Affairs ênd Housing
Long-standing Service Awards
Correspondence dated February 3, 2010 from Ministry of
Municipal Affairs and Housing regarding "Long-standing Service
Page 39 of 245
Page 40 of 245
Mat Redsell
P.O. Box 18
Port burwell Ont
NOJ ITO
Council members,
Please include this letter in the correspondence received in the next agenda
On Feb 7,2010I visited the Port Burwell sewage plant. Ed Roloson gave me a quick tour. Without a
doubt Ed Roloson has done an excellent job of running the plant and we should recognize his excellent
work. It was good to see the extensive control on the process by the use of computers and the software.
Also noted was Eds ability through experience to use visual and audible sounds to mentally check the
sewage process. I highly recommend anyone to tour the facility and try understand how it functions.
I also noted the trernendous amount of energy needed to run the plant with little use of any renewable
source of energy which I mentioned. Ed also realizes this and said he will be making inquiries at
coming conferences to discuss this with others and perhaps find solutions.
Knowing how much energy is used is a concem of mine since the cost of electrical generation is going
to be rising very rapidly in the next few years and as well fossil fuels will increase in price
dramatically.. If Ontario Hydro is paying people to generate electricity for about 80 cents a kilowatt
hour for photovoltaic and varying amounts for other sources such as windmill at $.13 to 19 cents per
kilowatt there will be quite an adjustment for the expense of running the sewage plant in the near
future. At the moment we are paylng between 7 and 8 cents a KWH. I expect electrical rates to be four
fold in three to four years and as much as ten times greater in less than ten years. Having our own
source of electricity may make the future more affordable for those in Bayham or we need to find a
way to treat sewage that is not energy intensive. These are areas I have been working on over the last
few years.
Some sewage plants use an anaerobic system which produces Methane which in turn either runs the
entire plant or at least heats the building. I am not an expert in these areas but know through experience
that research into ways of maintaining the sewage system in Bayham while reducing our energy
requirements will be beneficial to the residents of Bayham in the long term.
I encourage our councilors to encourage Ed Roloson to look for ways to reduce our electrical usage for
the sewage plant and find ways to use a renewable resource at a cost that will prove to our advantage
when electrical rates are no longer affordable for the taxpayers.
Mat Redsell
Correspondence received February 12, 2010 from Mat Redsell
regarding "Bayham Sewage Plant". File: C13
Page 41 of 245
Page 42 of 245
5
frtÞ
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
December 2, 20Og meeting
(as approved at the Board Meeting held FebruârY 3, 2010)
Members in attendance: R. Sackrider, P. Black, L. Bartlett, P. Ens, P. Lee, S. Lamb and
R. Geysens.
Staff in attendance: C. Evanitski, J. Robertson, H. Surette and D. Mclachlan.
Guests: D. Gilvesy, L. Vandendriessche and B. Solymar
Regrets: L. Chanda, J. Hunt and B. Sloat
The LPRCA Vice-chair called the meeting to order at 6:33 pm Wednesday, December 2nd, 2009 in
the LPRCA Hay Creek office Boardroom.
2. ADDITIONAL AGENDA ITEMS
An in-camera item.
3. DISCLOSURES OF INTEREST
None recorded.
4. DEPUTATIONS
a) Linda Vandendriessche re: The Southcoast Grow Me Green Energy Association
L. Vandendriessche and D. Gilvesy gave a presentation on a new not{or-profit association to help
local area farmers transition from tobacco to Tallgrass Prairie with the intention of pelletizing the
product for use in energy production. The presentation included the reasons for choosing this type
of grass, the benefits and the challenges. This first phase consists of growing/testing the product,
testing the pelletization process and requesting support. The presenters fielded questions from the
Board.
MOTION A - 189 moved by P. Black, seconded by P. Lee and carried that the LPRCA Board of
Directors accepts the deputation from Linda Vandendriessche regarding the Southcoast Grow
Me Green Energy Assocíation for information.
b) Bernie Solymar re: BHCA Education Programming
B. Solymar presented a request on behalf of the Backus Education Coalition Group (BECG). After
detailing the group's history, he proceeded to explain that the BECG requires the answer to three
questions prior to further exploration of a "full package" model. The questions were:
1. ls the LPRCA open to an offer from the BECG to assume responsibility of all educational
programming at BHCA, including the conservation and heritage programming, summer
camps and special events?
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1
Long Point Region Conservation Authority Board of Directors
minutes of meeting held December 2, 2009. File: A16
Page 43 of 245
2. ls the LPRCA open to renting, or otherwise negotiating, use and revitalization of the
Conseruation Education Centre and Heritage Village, as well as, use of other facilities
(i.e. pavilion, pool, trails, group camping, etc.) as needed for program delivery?
3. Provided the Board of Directors is supportive of #1 and #2, is the LPRCA amenable to
having a representative sit on the BECG as a partner on this initiative?
The Board asked for further input from staff.
MOTION A - 190 moved by P. Lee, seconded by S. Lamb and carried that the LPRCA Board of
Directors accepts the deputation from Bernie Solymar re: BHCA Education Programming for
information,
AND LPRCA prepare a report for the January meeting.
5. MINUTES OF PREVIOUS MEETINGS
MOTION A - 191 moved by P. Lee, seconded by P. Black and carried that the minutes of the
LPRCA Board of Directors special conference câl freld February 17th, 2009 and regular meeting
held November 4th, 2009 be adopted as circulated.
6. BUSINESS ARISING FROM THE MINUTES
None.
7. REVIEW OF COMMITTEE MINUTES
MOTION A - 192 moved by P. Black, seconded by L. Bartlett and carried that the minutes from
the Backus Advisory Board meetings of October 1gtn, 2009 be received for information.
8. CORRESPONDENCE
MOTION A - 193 moved by L. Bartlett, seconded by P. Black and carried that correspondence
outlined in the Board of Diiectors'Agenda of Decembet znd,2009 with additions be received for
information
9. DEVELOPMENT APPLICATIONS
a) MID-MONTH CONFIRMATION
MOTION A - 194 moved by L Bartlett, seconded by P. Ens and carried that the Board of
Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, lnterference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106),
NC-91/09 NC-92/09HC-l73/09 NC-93/09
NC-94a/09
B. Approve, WITH CONDITIONS, the following development application for work under
FULL AUTHORITY COMM¡TTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Boger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-t-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held December 2, 2009. File: A16
Page 44 of 245
Section 28 Regulations, Development, lnterference with Wetlands & Alterations to
Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106),
b) NEW APPLTCATTONS
The Planning Department requested approval of a total of seven applications, one with
conditions under section 28 regulations. No questions.
MOTION A - 195 moved by L. Bartlett, seconded by P. Black and carried that the Board of
Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, lnterference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106),
NC-95/09-1 NC-98/09 MA-1/09
NC-97/09 NC-99/09-1 NC-100/09-1
B. Approve, WITH CONDITIONS, the following development application for work under
Section 28 Regulations, Development, Interference with Wetlands & Alterations to
Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06),
NC-96/09
C. That the designated officers of LPRCA be authorized to complete the approval process
for these Development Applications, as far as it relates to LPRCA's mandate and
related Regulations.
9. NEW BUSINESS
a) CALENDAR REVIEW
J. Robertson updated the Board on the upcoming Festival of Trees event and encouraged allto
attend to enjoy lunch and bid on one of the 18 decorated trees. She also reminded everyone of
the LPRCA-Cñristmas Dinner on Friday, December 11th. The Board Members were presented
with a calendar produced by the Ministry of Tourism in partnership with Conservation Ontario
and Ontario Parks.
MOTION A - 196 moved by L. Bartlett, seconded by P. Black and carried that the LPRCA
Board of Directors receives the December Calendar Review Report for information.
b) GENERAL MANAGER'S REPORT
C. Evanitski noted that land acquisition dominated his schedule over the last number of weeks.
MOTION A - 197 moved by P. Black, seconded by L. Bartlett and carried that the LPRCA
Board of Directors receives the General Manager's Report for November 2009 for information.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held December 2, 2009. File: A16
Page 45 of 245
c) A.D. LATORNELL FOLLOW-UP
The GM reported that aside from attending the sessions, he met with Minister Cansfield and a
couple of WECI committee members. H. Surette and her staff enjoyed the sessions and
learned valuable/useful information. lt also provided staff the opportunity of meeting new
contacts.
MOTION A - 198 moved by S, Lamb, seconded by P. Ens and carried that the LPRCA Board of
Directors receives the verbal A.D. Latornell Follow-up by staff as presented at the December
znd,2OOg Board of Directors' meeting for information.
d) MoToRPOOL EQUTPMENT TO AUCTION
MOTION A - 199 moved by P. Ens, seconded by P. Black and carried that the LPRCA Board of
Directors receives the motor pool equipment report for information.
e) EMPLOYEE VACATION CARRY-OVER REQUESTS
There is only one staff member with over 10 days vacation carry-over due.
MOTION A - 200 moved by S. Lamb, seconded by L. Bartlett and carried that the LPRCA
Board of Directors authorizes the following employees to carry forward the following days of
vacation into 2010:
a) Ginny Van Louwe - 12 days
O GROW ME GREEN TALLGRASS PRAIRIE PROPOSAL
Board Members reviewed and discussed the proposal.
MOTION A - 201 moved by P. Black, seconded by L. Bartlett and carried that the LPRCA
Board of Directors directs staff to write a letter in support of the Southcoast Grow Me Green
Energy Association's proposal "From Field to Fuel".
g) LPRCA COMMITTEE APPOINTMENTS
The GM asked that the Board Members sign up for the committee of their choosing. He noted
that this information will be used in preparation for the January meeting.
h) LPRCA PLANNING FEES SCHEDULE
The Manager of Watershed Services noted that all fees have been increased to cover the
proposed HST, slated to begin July 1", 2010. The fees include all applicable taxes. LPRCA
fees are not inconsistent with other comparable CAs.
MOTION A--202 moved by S. Lamb, seconded by L. Bartlett and carried that the LPRCA
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held December 2, 2009. File: A16
Page 46 of 245
Board of Directors approves the 2010 planning and regulation fee schedule.
¡) SEASONAL STAFF APPRECTATTON
MOTION A - 203 moved by L. Bartlett, seconded by P. Black and carried that the LPRCA
Board of Directors authorizes the purchase of a turkey or ham for staff employed this time of
year.
MOTION A- 204 moved by P. Ens, seconded by P. Black and carried that the LPRCA Board of
Directors does now enter into an "ln Camera" session to discuss:
! the security of the property of the Conservation Authority;! personal matters about an identifiable individual, including Conservation
Authority employees;! a proposed or pending acquisition or dísposition of land by the Conseruation Authority.
MOTION A - 208 moved by P. Black, seconded by P. Ens and carried that the LPRCA Board of
Directors does now adjourn from the "ln Camera" session.
MOTION A - 209 moved by R. Geysens, seconded by P. Ens and carried that the LPRCA
Board of Directors approves offering Justin Miller, Resource Planning Assistant an extra day a
week from January 4,2010 to April 30, 2010; and 3 extra days a week from May 3, 2010 to
September 3, 2010.
AND approves hiring a contract staffer for 36 weeks from April 5,2010 to December 10, 2010.
The Chairman adjourned the meeting at 9:1 2 pm.
The next meeting is scheduled for Wednesday, January 13th, 2010 at 6:30 pm.
Ron Sackrider
Vice-Chairman
Dana McLachlan
Ad min istrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-5-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held December 2, 2009. File: A16
Page 47 of 245
Page 48 of 245
cob
MUSEUMS BAYTIAM
Minutes of January 13, 2010 Meeting
Committee Room, Municipal Office, Straffordville, Ontario
Present: Chair-Bev Hicke¡ Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Cheryl Peters, Brian Masschaele, Mat Schafer, Ray Maddox, Ron Bradfield
Regrets: Jean Woon
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECUNIARY INTEREST: None
AGENDA: It was moved by B.Masschaele and seconded by C.Peters that the
agendabe approved as with additions. Motion Carried.
MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the
CORRESPONDENCE:
a) Antique Phonograph News - This glossy newsletter contains an article
on Thomas A. Edison written by Carol Judd. L.Acre was directed to
send a thank you note for publishing the article and for the free copy.
b) Ontario Heritage Trust: Heritage Week is Feb. 15 -2I,20I0.c) EON: With a list of dates and locations for 2010 meetings. It was noted
that the next meeting is on Jan.2l at 9:30 am at Annandale House.
B.Hickey, C. Buchanan and R. Maddox plan to attend. Chairman asked
for and received permission to offer Bayham as a host for an upcoming
meeting or workshop if needed. B.Masschaele noted that EON is
involved in the bi-centennial celebration of the War of 1812 and he
encouraged Museums Bayham to participate.
d) Email fromLiz Albright looking for free information regarding the
schooner W.Y. Emery, believed to be sunk off the shore near
Pt.Burwell. C.Buchanan, Bob fozon and Elgin County Archives have
all responded with info and photos already.
REPORTS:
A) Marine Museum Report:
6.4.1) Steel Door: Ed Mathews will order the new door this week.
6.A.2) Signage for the Compressor: The plaque, with amended
information, has now been ordered.
6.4.3) Lighthouse Electrical: Koolens Electric has moved all of the
receptacles inside the building. Next year we will replace the Christmas
lights with LED bulbs. B.Hickey will get quote for it from Home
Hardware.
3.
4.
5.
6.
Museums Bayham minutes of meeting held January 13, 2010. File:
C06
Page 49 of 245
Museums Bayham
Jan.l3,2010
2
6.4.4) Eaves trough Repairs: Damages from high winds to the eaves
troughs were reported in Dec. 09. B.Hickey aranged for replacement
immediately however the contractor has failed repeatedly to do the work.
If he does not complete work by Jan.20,2010 B.Hickey w¿ts directed to
hire a different contractor.
6.4.5) Boundary Fence: The wooden fence between the Marine Museum
and our neighbour has blown over in spots. The wooden posts have
probably rotted. It was decided to make the repair in the spring. B.Hickey
will get a quote for repairs from Ed Mathews.
6.4.6) Addition: The Pt.Burwell Historical Society has offered to pay for
a new 35 foot x 40 foot addition to the museum. Kyle Kruger is still
attempting to determine the true boundary line for the property. It was
quote from Steelway for the new building. Motion Carried.
6.A.7) Filing Cabinet: It was moved by R.Maddox and seconded by
records. Motion Carried.
6.4.8) Lighthouse lfandrail: R.Bradfield reported that the handrail inside
the lighthouse needs to be replaced for safety. The chairman will get a
quote from Ed Mathews.
6.4.9) Lighthouse Landings Renovations: R.Bradfield suggested that
the "landings" located periodically along the lighthouse staircase be
renovated in such a.way that would make them appropriate for displays or
advertising and promotional purposes. The chairman will get a quote for
the renovations from E.Mathews.
6.8. Edison Museum Report:
6.8.1) Painting Outside TrÍm: Paul Cole has declined quoting on this
work, since he can no longer climb ladders. Calls to Fredrick's in
Tillsonburg have been unsuccessful in obtaining a quote.
6.8.2) Restoration of Lap Desk: J.Woon has confirmed that the repairs
will be undertaken.
6.8.3) Repairs to East Porch and Bathroom Floor: E.Mathews will
give estimates for both of these repairs.
6.8.4) Furnace Replacement: The furnace has been replaced and seems
to be working fine.
6.8.5) IIarry Edison: C.Peters shared a local newspaper article, which
featured Harry Edison starring in a TV sitcom recently.
Museums Bayham minutes of meeting held January 13, 2010. File:
C06
Page 50 of 245
Museums Bayham
Jan.73,2010
3
6.8.ó) The Ghosts of Elgin County DVD: C.Peters noted thata
promotional DVD was produced by Elgin County on the subject of
historical ghosts. The Edison Museum's ghost story was the first one
featured and has been well received.
6. C. New Edison Building Committee: The minutes of the Dec.18 meeting were
received for information.
7. NE\il BUISNESS
A: Election of Officers for 2010: The Secretary opened nominations for the position
of Chairman.
nominated for the position of Chairman. Motion Carried.
Chairman be closed. Motion Carried.
B.Hickey accepted the nomination and was acclaimed as Chairman for 2010.
The Chairman opened nominations for Vice Chairman.
nominated for the position of Vice Chairman. Motion Carried.
Chairman be closed. Motion Carried.
C.Buchanan accepted the nomination and was acclaimed as Vice Chairman.
Lynn Acre was asked to carry on as recording secretary. She accepted the
responsibility and was appointed as secretary for 2010.
B: Appointment of Directors for 2010: It was noted that M.Scafer, R.Bradfield and
J.Woon all had terms of membership that expired Dec.31, 2009. All were willing to
renew their membership for a further term. It was moved by R.Maddox and seconded
another term of offrce. Motion Ca:ried. Museums Bayham needs more members.
Anna Schafer and Kelly Armstrong will be invited to attend the February meeting to
assess their interest in joining the committee.
C:2010 Budget Review: The 2010 draft budget was reviewed and discussed. Bayham
council has not yet approved it. There was a question on whether or not Council has
issued an RFP for the painting of the lighthouse yet. B.Hickey will also investigate
pricing for "liquid vinyl siding".
D: International Plowing Match Schedule: All of the lower tier municipalities are
involved in promoting the County of Elgin in the "Elgin County'' tent. Leearn'Walsh,
a Bayham staff member, is our representative on the planning committee for this tent.
Bayham will be responsible to prımote Altemative & Green Energy initiatives within
the Count¡ specifically wind power. The County will finance this tent.
Museums Bayham is involved in the IPM through the Antiques and Heritage Tent.
Volunteers and artefacts will be needed.
Museums Bayham minutes of meeting held January 13, 2010. File:
C06
Page 51 of 245
Museums Bayham
Jan. 13,2010
Page 4
E: Seedy Saturday 20102 On SaturdayFeb.20,2010 the second "Seedy Saturday''event
will be held at Trinity Parish Hall in Port Burwell. V/e have been asked to provide free
tours of the marine museum between 9:00 am and 12:00 pm in return for a donation.
Consensus was granted and both B.Hickey and C.Buchanan agreed to provide the tours.
F: Kiwanis lfome & Rec Show: Bayham has reserved the table for us. Both Historical
Societies will contribute l/3 of the cost.
8. NEXT MEETING: Wednesday February 10, 2010 at7:00 pm at the Municþal office,
in StrafFordville, Ontario. Next meeting, the 2006 Byllaws will be examined for updating.
9. ADJOURNMENT: Moved by L.Acre and seconded by R.Bradfield that the meeting
be adjourned at 9:14 pm. Motion Carried.
Chaimran Secretary
Museums Bayham minutes of meeting held January 13, 2010. File:
C06
Page 52 of 245
C-obMINUTES
Bayham Community Centres Committee
Bavham Communitv Centre
56169 Heritage Line, Straffordville ON
Thursday January 28, 2010
7:30 p.m.
Present: Councillors Wayne Casier and Ed Ketchabaw, Straffordville Lions Club representative
Roy Stewart, Vienna Lions Club representative William Gheysen, Member atLarge Diane
Squires, Vienna Community Centre Manager Jackie Bootle and Bayham Community Centre
Manager Jackie Declerq and Secretary Lynda Millard.
Absent: Member atLarge Paul Ens.
1. Call to Order & Appointment of a Chairman for 2010
The Secretary called the meeting to order at 7:30 pm.
Moved by E Ketchabaw
Seconded by D Squires
"That Wayne Casier be appointed as Chairman for 2010." Carried
Councillor Casier thanked members for their support and assumed the Chair.
2. Disclosure of Pecuniary Interest and the General Nature Thereof None
3. Minutes of the meeting held October 29,2009
4.
Moved by D Squires
Seconded by Wm Gheysen
"That the minutes of the meeting hetd October 29r 2009 be approved as circulated."
Carried
Business from Minutes
It was noted that minor repairs at Vienna are being worked on by Ed Matthews. It was
confirmed that the stairs to the stage will be closed in and the handrail placed on the
"stage" side. The Secretary advised that the outside step railing must be "flxed" rather
than a movable gate. As this entrance is utilized for delivery and removal of all kitchen,
bar and other supplies, there was strong opposition to a required railing or gate being
fixed. Staff was requested to confirm whether a movable gate option could be installed
and locked when not in use.
Straftordville repairs, including the handicap washroom door closure are to be done next
weekby Ed Matthews
Reports & Correspondence
Managers fina|2009 and 2010 updated Rental Reports (i) Vienna
(ii) Straftordville
5.
(a)
Bayham Community Centres Committee Draft Minutes of meeting
held January 28, 2010. File: C06
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Rental rates were projected for local groups that anticipate fee waivers being granted by
Council.
Moved by E Ketchabaw
Seconded by R Stewart
6'That the Manager's Rental Report for Vienna and Straffordville be received for
information." Caried
(b) 2009 Operating Budgets to December 31109
It was noted that the 2010 draft estimates for the management contract at Vienna and the
telephone for Straffordville were estimated too low. This is to be brought to Council's
attention during budget deliberations.
Moved by V/m Gheysen
Seconded by E Ketchabaw
'¡That the operating budgets to December 31r 2009 be received for information."
Carried
(c) Request to discuss renovations
Straffordville Stage - Chairman Casier suggested the stage at the hall be increased in size
by four feet on the front with plywood, the cold air return be extended, carpet be removed
and replaced with hardwood laminate.
Consideration of a backdrop was suggested, however, it was noted there are extra room
divider panels at Vienna that could be used should any group want to put on a play or
skit. It was agreed that stafflook into obtaining a quote from Ed Matthews based on
discussion.
Bar - Staff was requested to contact finished carpenters Mike Wells and Abe Klassen for
quotes to replace the kitchen sink taps, two counter tops and trim in the bar, the pop
cooler stand top and the kitchen pass-through countertop and trim.
It was suggested that replacement of the cupboard door handles and painting of the
cupboards, vent grids, doors and walls and cleaning of the lights be done by the janitor.
Vienna Kitchen Counter - Jackie Bootle advised that the counter from the stove to the
sink is in verypoor condition. Bill suggested that damage was being caused bypots
being placed on it right offthe stove. Staff was requested to look into options to replace
the counter top þossibly stainless) and get a quote(s).
(d) Lack of water for flushing toilets at Straffordville hall
J Declercq advised that in December, Peters Plumbing was unable to get sufficient water
in the three reserve tanks to keep the toilets flushing during a funeral reception. Although
one of three reserve tanks is not working properl¡ there is concern with the new well
supplying sufficient fl ow.
Bayham Community Centres Committee Draft Minutes of meeting
held January 28, 2010. File: C06
Page 54 of 245
(Ð
(e)
(e)
Staffwas requested to have the installer, David Ross test to see if the well is producing
sufficient flow to supply the system. Subject to the results of the test, an alternate
opinion from Tom Logan, Tillsonburg Plumbing Centre, maybe considered to determine
a suitable recoÍìmendation to solve the problem.
Salsa dance goup (Straffordville) potential rental
Sue Garner had contacted Jackie D and some committee members regarding use of the
Straffordville upper hall for salsa dance activities. She is currently checking into cost of
the required insurance coverage to use the site.
Moved by E Ketchabaw
Seconded by D Squires
"That the Bayham Communify Centres Committee recommends to Council that a
rental rate of $35 per weekly session be set for the salsa dance group in the upper
room at the Bayham Communify Centre (Straffordville), subject to provision of
liability insurance coverage." Carried
Review of Municipal Alcohol Policy- deferred to next meeting
Vienna Lioness Club correspondence dated January 18, 2010 submitted by Lynn Prues
regarding Vienna Community Centre concerns.
Manager J Bootle advised that no concerns had been brought to her attention. Issues
raised included insufficient working electrical outlets, kitchen supplies, recycle
receptacles, lighting and installation of a dumb waiter and/or elevator. Following
discussion, it was agreed that J Bootle contact Ms. Prues to discuss the issues and report
back to the committee at the next meeting.
It was also noted that upgrades to the building will be considered by Council through
asset management priorities.
(h)NRG work order regarding the Vienna natural
J Bootle advised of a gas leak on January 12ú thathad been encountered, disbursing
strong fumes throughout the hall. The Manager contacted NRG, who came and inspected
the site for leaks. No leaks were found, however, a code deficiency was detected and a
work order issued. The Manager then ventilated the building'
Later that day, the Manager was advised by the janitor that the stove gas burner(s) were
on without being lit. The janitor advised that the building was filled with fumes when
she arrived to clean. She shut the bumers off and ventilated the building.
Tak Mechanical was contacted and repaired the code deficiency on January 15th. The
Secretary will notiff NRG.
2009 Outstanding accounts
The Vienna hall Manager advised that payment arrangements for the outstanding 2009
accounts may be made directly to the municipality.
gas service
(Ð
Bayham Community Centres Committee Draft Minutes of meeting
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0) Municþal Election October 25,2010
The Committee was advised that the halls are booked for the conduct of the election.
6. Other Business
It was noted that the floor refinishing was completed and Bingo restarted on January 26.
The work greatly improved the appearance of the floor. J Declercq advised that new
glides had been put on all the tables and the chairs would be completed once additional
glides were picked up.
7. Concerns from Committee Members and"/or Managers
J Bootle advised that the tables were being damaged due to improper stacking. It was
agreed that tables remain set up as much as possible.
She noted that the Leo's (Youth Lions) had rented the hall for wrestling and wondered if
they qualified for a fee waiver under the Municipal Assistance program. It was
confirmed that they could qualiffunder the Vienna Lions Club application.
8. Next meeting date and adjournment
Moved by D Squires
Seconded by R Stewart
(That the meeting be adjourned at 10:15 p.m., to meet again on March 2512010 at
the Vienna Community Centre at7z30 p.m., or at the call of the Chairman."
Carried
Chairman
Date approved:
Bayham Community Centres Committee Draft Minutes of meeting
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CÒ 6 -/
BAYHAM HISTORICAL SOCIETY
MUNICIPALITY OF BAYHAM
P.O. BOX 160, STRAFFORDVILLE, ON. NOJ 1Y0
JANUARY I4,2OIO.
PRESENT: , Sandy Sage, Cheryl Peters, Dorothy Godby, Bob Graham, Marion
Maddox, Etoile McCann, Ray Maddox, Mary Newland, Robert Heil Barb
Ouellette, Bill Baldwin, Harris Teall, Arvilla Beckett, Betty Lou Wallington and
Rev. John Gould. (The meeting was held in the conference room as council was in
session.)
President Ray Maddox called the meeting to order at 7:30 PM, welcoming
members and quests.
A motion to accept the minutes ( with corrections) of December 10, 2009 was
made by Bob Graham, 2"u. By Barb Ouellette. Motion carried.
OIIEST SPEAKER : Ray Maddox introduced our speaker Pastor John Gould
who spoke on his flag collection.
Pastor Gould has traveled all over the world collecting mostly regional flags, he
told us banners are usually a cymbal of a tribe including the Royal banner of
Egypt. Some of the flags shown by him are: the Royal Standard of Britain,
Canadian Royal Standard (flown only when the Queen is in Canada), Australian
Royal Standard, an Ancient Banner of Normandy & France, Channel Island
Banner, City of Londonflag, Hawaiian flag with the Union Jack although it was
never a colony, flag of County Essex, Regatta flag-City of Devon, Flag of French
Antarctica, British flag of Antarctica, flag of Wallace &, Fortuna, flag of Pitkin,
flag of St. Helena, flag of British Indian Islands, flag of Brittany, flag of Paris, à
Saxton flagflag of the Empire of India (the rarest of all), Canadian Coast Guard
flug, Canadian Armed Forces flag and the Navy Jack.
Sandra Sage thanked Pastor Gould, he will receive a copy of Vienna Highlights.
PNNSIDENT'S REPORT AITID MUSEUMS BAYHAM REPORT:
Ray talked about moving the railroad section house shed from Tom Godby's
property. A quote from Ron Erickson who looked at the section house shed was
$1000.00, Timber Mart in Springfield quoted .95 per square foot of pine. Railroad
ties quoted at $40. each was felt to be too high in price. The building has been
found to be structurally sound but has holes needing repairs and a window put in
Bayham Historical Society minutes of meeting held January 14,
2010. File: C06
Page 57 of 245
as well as sliding doors. Ray will ask Tom Godby if repairs can be done at his
place or in the park.
Some members questioned the amount of money to upgrade a building that will
just sit in the park at Corinth and be susceptible to vandalism.
We have one quote for the BHS banner and will get another one. We need it ready
for the Tillsonburg Home & Rec Show.
Ray noted that the Museums Bayham Board has been contacted by a person
interested in finding information on the W Y Emory which sunk in Lake Erie.
SECRETARY'S REPORT: Cheryl Peters reported that she has sorted through
the bag full of items from Jean Woon, These items come from Carol Judd a
former member of the Historical Society. Cheryl sorted and cataloged all the
items noting all but two belonged to the BHS. She will return these items to the
Edison Museum. (a Parade plaque and book mark)
Cheryl reported that we have received our ribbons and are in the same section as
last year. Robert gave her a cheque for our share of the spot reserved she will
passed it on to the Musicality.
Cheryl made up a schedule for members to fill in any spot they can volunteer to
help out. She will set up with Jean Woon and take it down on Sunday.
FRIDAY *March 26-Corþ & Barb Ouellette 4PM to 7PM-Bob & Etoile McCann
7PM to 9PM.
SATURDAY *March27- I l:304M to 3 PM Arvilla Beckeff, ll''4Lary &,
Charles Newland, 3PM to 4PM Betty Lou Wallington 4PM, Ray Maddox 4PM till
6PM, Robert Heil 6PM till 9PM.
SUNDAY*March 28- Cheryl lPM to 5PM and she will pack up after the show.
We still have spots to cover for Friday at ll:30 AM and Sunday I 1:30 AM to
1:PM. Please let Cheryl know if you can help.
TREASURERS REPORT: Robert Heil reported as follows.
Dec. 31,2009- -------$3732.17
Jan.0l/2010------- --g 3097.79 *
Lottery Account ----$ t28.84
Petty Cash----- ------$ 1.09Income- ---$ t 742.00
Expense ---$ 1106.62
Share Account -------$ 60.00
Less o/s cheque-----------------$ 50.00
Motion to accept the treasurers report was made by Robert Heil, 2"o.By Sandy
Bayham Historical Society minutes of meeting held January 14,
2010. File: C06
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Sage . Motion carried.
Robert also noted that membership fees are due.
$15.00 per couple and $10.00 each person.
Cooperate $50.00.
PROGRAM DIRECTOR: ALL MEMBERS - Our speaker for February 11,
2010 will be Ray Maddox and Ross Andrews. They will speak on the Pace family
of Vienna and the "Angel of Bayham".
ADVERTISING DIRECTOR: Donna Baldwin was not able to attend as she
still does not have a vehicle since the accident Members reported that both the
Aylmer and Tillsonburg papers carried our article.
SOCIAL DIRECTOR: Mary reported that Dorothy Godby and Sandy Sage will
bring refreshments in February.
IVIYSTERY OBJECT An old citrus juicer guessed by many.
NEXT MEETING: The next meeting will be on February ll,20l0 at7:30 PM. at
the Municipalþ of Bayham OfFrce.
CLOSE MEETING: A motion to close the meeting was made by Harris Teall,
2"o.By Bob Graham. Motion carried.
Bayham Historical Society minutes of meeting held January 14,
2010. File: C06
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Bayham Historical Society minutes of meeting held January 14,
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ÞR¡NKING WAil.ERSıiiÉiÈ'þÈorËcrïöN
LAKE ER;E
'OURCEPRoTEcTION
REGION
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, January 21, 2010
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, January 21,2010 at the Grand River Conservation Authority Administration
Centre,400 Clyde Road, Cambridge, ON.
Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, P. General, R. Haggart,
J. Hanison, A. Henry, K. Hunsberger, R. Krueger, L Macdonald,
D. Murray, J. Oliver, D. Parker, L. Perrin, T. Schmidt,
R. Seibel, M. Wales, W. Wright-Cascaden
H. Comwell, M. Goldberg, B. LaFonne, J. Laird, C. Martin, B. Ungar,
D. Woolcott
Members Regrets:
Proxy Representatives: M. Darmon (M. Goldberg), l. Macdonald (8. Ungar), M. Misek-Evans
(H. Cornwell), P. Wilson (G. Rae)
Liaisons:J. Arthur, Provincial Liaison; A. Dale, Source Protection Authority
Liaison; H. Garcia, Public Health Liaison
Region Management P. Emerson, GRCA; T. Marks, KCCA; S. Martyn, CCCA;
Committee: LPRCA; K. Smale, CCCA; E. VanHooren, KCCA
Staff:
Also Present:
N. Betts, GRCA; S. Cooke, GRCA; N. Davy, GRCA; J. Etienne,
GRCA; J. Farwell, GRCA; S. Glauser, GRCA; M. Hummel, GRCA;
L. Minshall, GRCA; T. Ryan, GRCA; D. Schultz, GRCA; T. Seguin,
GRCA; S. Shifflett, GRCA; G. Sousa, GRCA; S. Strynatka, GRCA;
A. Wong, GRCA; G. Zwiers, GRCA;
N. Chaloner; A. Davidson, Brant County; G. Deonarine, Stantec
Consulting; B. Fields, Norfolk County; E. Hodgins, Region of
Waterloo; S. Kurli, Halton Region; J. Romahn, Ontario Farmer
Publications; D. Young, Region of Waterloo Public Health
1. Gallto Order
C. Ashbaugh called the meeting to order at 1:05 p.m.
2. Roll Gall and Certification of Quorum - 17 Members Constitute a Quorum
(213 oÍ members)
The Recording Secretary called the rolland certified quorum.
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Minutes of Meeting
Lake Erie Region Source Protection Committee
January 21,2010 Page2
3. Ghairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. Henry Garcia introduced David Young from Region of Waterloo Publie Health as the
newly appointed Public Health Liaison for the Lake Erie Region Source Protection
Committee.
. A public meeting for the Catfish Creek Source Protection Area Assessment Report public
consultation was held in Brownsville on January 12,2010. Several residents attended, as
wellas members Howard Comwelland Lloyd Perrin'
. A public meeting for the Kettle Creek Source Protection Area Assessment Report was
held on January 13, 2O1O in Port Stanley. Residents from Belmont and Port Stanley
attended the meeting, as well as members Mark Wales, Lloyd Penin and Andrew Henry'
Two attendees submitted comments at the meeting. These comments will be distributed
with the next agenda package, once the public consultation period has closed and all
comments have been summarized.
4. Review of Agenda
A revised agenda was distributed to members, which included Report 10. d) SPC-01-10'04
Hatdimand County Suñace Water Vulnerability, Threats and /ssues Assessmenf.
Moved by: M. Cecshi-Smith
Seconded by: L. Perrin carried unanimously
THAT the revised agenda for the Lake Erie Region Source Protection
Committee Meeting of January 21, 2010 be approved.
5. Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be dealt
with.
6. Minutes of Previous Meeting - December 3, 2009
Moved by: R. Krueger
Seconded by: A. Henry carried unanimously
THAT the minutes of the previous meeting December 3, 2009 be approved
as distributed.
Hearing of Delegations
None
7.
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Minutes of Meeting
Lake Erie Region Source Protection Committee
January 21,2010
8. Presentations
None
Correspondence
a) Copies for Members
Page 3
9.
i¡)
ii¡)
Email communícation from Louisette Lanteigne
Waterloo Vulnerability Study
Email communication from Louisette Lanteigne Re:
and Enforcement Measures Needed
Email communication from Louisette Lanteigne Re:
Wastes to Fuel Cefl Electricity for Municipalities
Re: Region of
Water Protection
Farm and Food
b) Not Copied
None
L. Minshall referred to correspondence item 9.a)i), where Ms. Lanteigne expressed concem
about the completeness of Waterloo Region's vulnerability assessment report as discussed
at the December 3d Source Protection Comr ittee meeting. L. Minshall identified that the
Region of Waterloo vulnerability studies were undertaken by a number of consultants, all of
whom are very competent to do the work. ln addition, Watedoo Region staff, Grand River
Conservation Authority staff, and a third-party external peer reviewer reviewed the work. The
Waterloo Region vulnerability analysis was very thoroughly and competently done in
accordance with the provincial technical rules, and staff recommend that it is not necessary
to have any of this technical work redone.
There were no questions or comments pertaining to the correspondence.
Res. lVo. 01-10 Moved by: J. Harrison
Seconded by: R. Serbel carried unanimously
THAT the correspondence be received as information.
10. Reports
a) SPC-01-10-01 Stewardship Program Update
T. Ryan provided an overview of Report SPC-01-10-01 Stewardship Program Update,
noting that Region of Waterloo residents in the two year time of travel have received
Stewardship information through the Facfs on Tap distribution..
M. Wales asked if there is an approach to ensure the limited funds are used optimally,
and inquired if the pollution prevention reviews provide good value for the cost. T. Ryan
responded that the maximum grant for a Pollution Prevention Review is $12,000 and
noted that it is difficult for program delivery agencies to assess the effectiveness of the
Lake Erie Region Source Protection Committee minutes of
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Minutes of Meeting
Lake Erie Region Source Protection Committee
January 21,2010
Res. fVo. 02-10
Page 4
program because the results of the review are confidential. Thus far, in the Lake Erie
Region, no follow-up projects have been undertaken through the stewardship program as
a result of a pollution prevention review. M. Wales asked if it is expected that this program
will be continued. T. Ryan indicated that pollution prevention reviews may still play a role
in the stewardship program, but that there may be modifications to ensure better use,
such as addressing issues for small businesses through identification of best
management practices. lt is expected that Early Response funding will be linked to
activities identified in the risk management catalogue.
A. Henry noted that eligibility for Early Actions funding was focused on the IPZ-1 and the
two-year time of travel, and asked if it is expected that the early response program
eligibility will be defìned by the same criteria. T. Ryan advised that, at present, the white
paper for the Early Response program indicates that the defining criteria will be significant
threats. A. Henry asked if the Lake Erie Region has any significant threats. L. Minshall
responded that the Lake Erie Region is expecting to have numerous significant threats,
which will be identified once the technical reports are complete.
W. Wright-Cascaden proposed an amendment to the motion suggesting that the
difference between the funds required and the funds provided should be identified.
L. Minshall agreed that the dollar figure could be included, but pointed out that there is
also concem that there may be a gap in the timing of Early Actions and Early Response
funding. L. Perrin suggested that the motion could stipulate that the amount be no less
than what is currently required so that the noted amount is not limiting.
J. Oliver asked whether there is a restriction that the funds be used for Early Response.
T. Ryan responded that the $200,000 is intended for Early Actions, with some money
included in that total for program delivery. Conservation Authority staff have made every
effort to be efficient with the delivery costs to maximize the funds available for Early
Action projects. lt is expected that the $200,000 will be allocated quickly in the Lake Erie
Region. Public outreach for the Assessment Reports will be more difficult if there is no
stewardship program funding available at that time.
J. Oliver asked how much of the funds have been allocated to projects. T. Ryan
responded that there is currently $300,000 allocated to pending projects, leaving a total of
$354,000 of unallocated project money. J. Oliver suggested that these figures are
somewhat encouraging. T. Ryan noted that when the cost for an advanced septic system
is $15,000, it is expected that those funds could be quickly spent.
Moved by: M. Ceschi-Smith
Seconded hy: D. Parker carríed unanimously
THAT the Lake Erie Region Source Protection Committee ask the Ministry
of the Environment to provide no /ess than an additional $785,000 in
funding to the Lake Erie Region, either from Early Actions or Early
Response, to ensure that Stewardship Program. momentum can be
maintained through 201 0.
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January 21,2010 Page 5
b) SPC-01-10-02 Assessment Report Update
L. Minshall provided an overview of report SPC-01-10-02, noting that Kettle Creek and
Catfish Creek Source Protection Area Assessment Reports are progressing well, while
the Grand River and Long Point Region Source Protection Area Assessment Reports are
in preparation. Many reports for the Grand River and Long Point Region are being
delayed by factors such as consulting and peer review capacity in the province. lf draft
Assessment Reports for these two regions are submítted in the first week in April, and if
the committee is able to approve them in May, the reports will be submitted to the
Ministry approximately six weeks late.
M. Misek-Evans suggested that the proposed timelines are optimistic, noting that the
consultants for the County of Oxford have indicated it is unlikely the revisions based on
peer review comments will be completed before the end of April.
A. Henry expressed concern that the process is being rushed and asked what the
advantage is to amending the meeting dates. L. Minshall pointed out that April 1 would
be the regular meeting date for the committee, and if the draft reports are brought
forward in April, an April 1 meeting would ensure there is sufficient time to refine the
documents for the committee's review at the May meeting. She noted that if the Grand
River and Long Point Region Assessment Reports are later than the proposed amended
schedule, the public consultation is pushed into the summer, which is not ideal. Holding a
meeting on April I as opposed to April 22 will ensure sufficient time for refinement. A.
Henry concurred that public consultation in the summer months is not ideal, but
reiterated that he is concerned that the process is being rushed.
Res.03-10 Moved by: M. Wales
Seconded by: L. Perrin carried (1 opposed)
THAT the Lake Erie Region Source Protection Committee reschedule the
April 22d, 2010 meeting to Aprit ft, 2010 to accommodate the review of
the first Draft Grand River and Long Point Region Assessment Reports;
AND THAT the June 3, 2010 meeting be rescheduted to June 24th, 2010
in order to accommodate a review of the public comments on the Grand
River and Long Point Region DrafrAssessment Reporfs.
c) SPC-01-10-03 Grand River Tie¡ 2lntegrated Water Budget and Stress Assessment
J. Etienne provided an overview of Report SPC-O1-10-03, Grand River Tier 2 lntegrated
Water Budget and Stress Assessment.
T. Schmidt referred to the summary of stress assessments, specifically West Montrose
and Conestogo, and asked if the stress assessment is for the whole subwatershed, or
just those two municipal supplies. J. Etienne responded that the assessment is on the
whole subwatershed and a more detailed review of the work is required. T. Schmidt
noted that those two systems are small, localized aquifers, and that it is unlikely they are
impacting the water budget. J. Etienne responded that the Tier 3 water budget studies
are intended to look in more detail at areas identified as requiring more study through
the Tier 2 investigations. T. Schmidt asked how the work for this is scoped and who
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funds the studies. L. Minshall replied that there will be detailed scoping investigations
done through the Tier 3 process to determine where further study is required. Tier 3
water budget studies are funded by the Ministry of Natural Resources.
J. Oliver asked how the water use is determined. J. Etienne replied that the water use is
based on permits and estimates. J. Oliver wondered what the difference is between
agricultural use and agricultural inigation use, and asked if agricultural use refers to
livestockwatering and crop washing. J. Etienne replied affirmatively'
R. Krueger asked what "Other - lndustrial" represents for water use. J. Etienne
suggested that these are industrial permits that do not identify the water use on the
permit and elaborated that the purpose of the chart is more to demonstrate that 50% of
water use is municipal. ln the water budget report, the water use is not broken down to
this extent; some pieces of the pie have been consolidated.
M. Misek-Evans noted that the report indicates that the conservation authorities will
proceed with Tier 3 work for systems, but the presentation indicated the municipalities
are doing Tier 3 work, and requested clarification pertaining to who was leading the
work. L. Minshall identified that the Conservation Authorities are the task lead for Tier 3
work; however, Guelph and the Region of Waterloo are leading their own Tier 3 work.
The Conservation Authority will be the lead for the Norfolk and Oxforc Tier 3 work. The
municipalities are part of the project team.
D. Parker asked if the investigations cunently being done on the Orangeville Moraine
are expected to affect the outcome of the water budget. J. Etienne replied negatively,
indicating that the Tier 2 studies have been done fairly comprehensively, with the
objective of trying to improve quality and quantity of information and rule out areas that
don't require additional work. The Tier 3 work will be more focused, and any additional
work required would be integrated the Tier 3 studies.
Res. lVo. 04-10 Moved by: J. Oliver
Seconded by: L. Perrin carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate the components of the repoñs entitled (a) Grand River
Watershed, lntegrated Water Budget: Final Repoti (AquaResource lnc.,
June 2009), and (b) Grand River Watershed, Tier 2 Water Quantity Sfress
Assessment: Final Repoñ (AquaResource lnc., December 2009) into the
Grand River Source Protection Area Assessment Repoft.
d) SPC-01-10-04 Haldimand County Surface Water Vulnerability, Threats and lssues
Assessment
C. Ashbaugh introduced and welcomed Gary Deonarine from Stantec Consulting.
G. Deonarine provided an overview of report SPC-01-10-04, Haldimand County Su.rface
Water Vulnerability, Threats and lssues Assessment.
M Wales requested clarification regarding how an irrigation system could pose a
chemical threat. G. Deonarine responded that the activities and threats identified are
based on the threats tables developed by the Ministry of the Environment. An appendix
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January 21,2010 PageT
to the full technical report identifies threats identification in more detail. He further noted
that this assessment is a Tier 1 assessment. Further investigation is required to confirm
if these activities exist and are threats.
D. Parker referred to the organic nitrogen throughout the Great Lakes and asked if there
is a link between the technical reports that are identifying what is affecting the Great
Lakes. L. Minshall advised that there is one peer reviewer and one staff technical lead
for all of the surface water reports in the Lake Erie Region connecting this information.
There is also a Lake Erie lake-wide working group, which includes all source protection
regions draining to Lake Erie and Lake St. Clair. The group is meant to collaborate on
the common Lake Erie issues. Having met once, the group decided to meet again once
the technical reports are complete.
Dale Munay asked if there has been any assessment of trending for the parameters
identified as issues. G. Deonarine replied that data from the past two to fifteen years,
has been collected and reviewed. While there has not necessarily been an in depth
statistical analysis done, the information has been plotted and there has been some
trend evaluation for those parameters.
D. Murray questioned if there were trends in water treatment plant capabilities, and if
there were any treatment plants that would be unable to treat the issues that are
trending upward. G. Deonarine responded that treatment parameters are not a
component of the source protection studies; however, in their investigations they did not
come across any information that would imply that a facility was having difficulty treating
the identified potential issues. D. Murray suggested that it is important to be cautious of
the implications of identifying issues, and is concerned that people will misunderstand
issues identification. lf there is sufficient water treatment technology to treat the issue,
people should be made aware. G. Deonarine replied that the treatability of an issue is
not addressed by source protection.
T. Schmidt noted that treatment is part of providing drinking water. lt is important to
understand the source and provide the appropriate treatment. He suggested that this
committee is not meant to ensure source protection to the extent that the water is clean
enough to drink directly from the source without treatment; he noted that source
protection is one facet of the multi-barrier system.
A. Hendry agreed and pointed out that L. Minshall provided information in her
presentation at the public meetings indicating that source protection planning is one
facet in a multi-barrier system, and agreed that although this committee's focus is on
source protection, they do not address treatability, which is the next stage in the multi-
barrier approach.
R. Krueger asked if the study tested for mercury, and if any was found. G. Deonarine
responded that he believes mercury was tested, and that there was none detected.
A. Dale noted that the vulnerability for the Type D intake at Nanticoke is higher, but the
results show there are more issues in Dunnville. G. Deonarine responded that the
vulnerability is relatively high for the Type D intake because the intake is gravity fed,
with insufficient means to shut down the intake in the event of a spill. The uncertainty for
this intake is also high and requires further investigation.
Lake Erie Region Source Protection Committee minutes of
meeting held January 21, 2010. File: E00
Page 67 of 245
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
January 21,2010 Page I
M. Ceschi-Smith pointed out that, like Brantford, Dunnville is also very affected by the
water quality in the Grand River.
Res.lVo. 05-10 Moved by: D. Murray
Seconded by: M. Wales carried unanimously
THAT the Lake Erie Region Source Protection Commiftee receive Repoft
SPC-01-10-04 Haldimand County Su¡-face Water Vulnerability, Threats
and /ssues Assessment for information.
11. Business Arising from Previous Meetings
None
12. Other Business
a) Question and Answer Period
None
13. Closed Meeting
Not applicable
14. Next Meeting - Thursday, February 4,2010,1:00 pm
GRCA Administration Gentre,400 Clyde Road, Cambridge, ON
15. Adjourn
The meeting adjoumed at 3:05 p.m.
Moved by: D. Murray
Seconded by: L. Perrin carried unanímously
THAT the Lake Erie Region Source Protection meeting of January 21,
2010 be adjourned.
Chair Recording Secretary
Lake Erie Region Source Protection Committee minutes of
meeting held January 21, 2010. File: E00
Page 68 of 245
5
STRAFFORDVILLE CEMETERY BOARD MEETING
MTNUTES 5 o7
Thursday February 4'o, 2010
7:00 p.m.
The meeting of the Straffordville Cemetery Boa¡d was held on Thursday February 4h,2OLO in the Straffordville Firehall
meeting room. Present were board members Chaimran Perry Grant, Al Stewa¡t, Gerald Taylor, Murray Wisson, Joe
Neville, Jim Tait and Francis Underhill.
Regrets - V/illiam Underhill, Brent Stewart
Chairman Perry Grant called the meeting to order at 7:00 pm.
I. MINTITES
Francis Underhill presented the minutes of the last meeting November 10ú, 2009 and the minutes for the
previous year meeting dated December 10, 2008.
Chair request for errors or omissions to the minutes as read
Motion by Francis Underhill
Seconded by Gerald Taylor
sThat the minutes accepted as reviewed and read"
Carried.
2. TREASURJDR'S REPORT
Chairman presented financial report dated January 22,2OlO as prepared by Shirley Biro onbehalf of late
husband and former Treasu¡er Carl Bi¡o for Yea¡ 2009. See attached.
Note further - Perry Gra¡rt sent an invoice to Mr. S. Blondeel inthe amount of $100.00 for landrental for year
2009 and an invoice of $100.00 for land rental for the year 2010 as previously agreed upon.
Motion by Gerald Taylor
Seconded by Murray Wisson
*That the Treasurer's Report be adopted as presented.'
Carried.
3. FINA¡ICIAL REPORT
a) Chairman reported investment 247-1535214-2withLawerúian Bank came to full term in the amount of
$4,000.00. Chairman received cheque for the investment this week. It was proposed since current treasurer's
report shows enough funds for operating year 20l0,that the $4,000.00 shall be reinvested for another 5 yea¡
terrn- This investment will follow the boa¡d's present investment planning allowing an investment each year to
come to terrn for board use if needed.
Motion by Gerald Taylor
Seconded by Francis Underhill
.,That the M,000.00 investment from the Laurentian Bank be reinvested for another 5 year term and that
the Chairman meet with Harvey Tribe of Mutu¡l Financial ServÍces for Ínvesting on behalf of the board.'
Carried.
b) Motion by Joe Neville
Seconded by Gerald Taylor
..That Secretary-Treasurer, Jim Tait's remuneration of $500.00 for the year 2010 be paid in December
2010."
Carried.
Straffordville Cemetery Board minutes of meeting held February
4, 2010. File: S09
Page 69 of 245
Straffordville Cemetery Board Minutes
February 4ú,2OLO
4. OLD BUSINESS
a) Grub worm control and weed spray iszues were briefly discussed. Fufher discussion resenred for Spring 2010
meeting at the ce,metery.
b) The new front, center gates installation was cornpleted in 2009. Job done well.
c) Necessary changes for cheque signing authority have been finalizedwith the banking institution Two ofthree
authorized signatures are required on cheques. Cheque sipning authority is held by Al Stewart,Pem¡ Grant and
Francis Underhill.
d) Gerald Taylor is in the process of arranging a meeting with L¡mda Milla¡d, Municipal Clerh regarding single
cremationplots.
5. NEW BUSINESS
a) Grass Cutting for year 2010.
Two quotations for cutting celnetery grass received. Landscape and Design, Aylmer, Ontario (trn Froese)
quoted $200.00 per cut. D. Peters quoted $330.00 per cut.
Motion by Francis Underhill
Seconded by Gerald Taylor
"That the board Npprove the cutting of cemetery grass for year 2010 by Landscape & Design, Aylmer,
Ontario at $200.00 per cut;
And that Jim T¡it to schedule cuttings.'
Carried.
b) General discussion and approval on the dumpster being retained again this year for disposal of flowers on
clean up day following Decoration Day.Perry Grant to arrange dumpster for the eight days and pick up.
c) Spring 2010 meeting at the cernetery to be scheduled and called by the Chairman as weather permits.
d) Shirley Biro has requested the planting of a tree in meinory of her late husband Ca¡l Biro. The board defer¡ed
a decision to the Spring 2010 cemetery board site meeting for review and fr¡¡ther discussion.
e) Steel plot markers along drives. The steel markers are a possible hazard to the public. Perry Grant has
proposed removal and replacing with an in-ground tubing just below grass cutting heigbt that will hold wire
deflector markers or another removable t¡pe marker. The boa¡d deferred a decision to the Spring 2010 cønetery
board site meeting for review and further discussion.
f) Gerald Taylor proposes that purchasers of all future plots be required to install corner ma¡kers at the time of
purchase. The board deferred a decision to the Spring}}l} cemetery board site meeting for review and further
discussion.
Adjounment of meeting at 8 pm.
Minutes as recorded by Francis Underhill, February 4'h,2OlO
Straffordville Cemetery Board minutes of meeting held February
4, 2010. File: S09
Page 70 of 245
STRAFFORDVILLE CEMËTËR.Y BOARD _ 2TO9
Dec.31, 2008 tsank Balance, as shown S '4520.ts
Total Revenue to Dec.31.2009 S 11134.79 +
Totai Expense to Dec.3I,2009 $ ,7tqJ."4å+*
Bank Balance Dec.31.2009 $ 8867.64
Note: **$100.00 paid to Municpality Of Bayham for Death Tax
* 52832.94 - interest paid from Municipali{v of Bayham ne C&M
* .$4000.00 GIC redeemed into operating hudget for 2009
lnvestments
Current Value, as of Oct.09.2009 $ 23,000.00 to maturif
Interest Earned to date as of Jan.22,2UA. $ 255.00
Exnenses:
-
Grass cuttíng 2009 $ 2640.00
Dumpster S 198.45
Gates $ 1525.50
$ 4363.95
Interest from C&M $ 2832.94
Sale of plots $ 0
Land rental (to be coilected-$100.00) S
Decoration day $ t07,70
$ 364A,64
To Ðecember 31,2009 10 burials
7 crenatlo_qq
Total 17
Note: There were no expenditr:res reiating to grass care ffbrtilizel etc) in
2049"
Prepared Jan.22,20lA
Straffordville Cemetery Board minutes of meeting held February
4, 2010. File: S09
Page 71 of 245
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Page 72 of 245
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!t
Pt1
Ontario Provincial Police
Police provinciale de I'Ontario
News Release/
Gommuniqué
FROM/DE: ELGIN COUNTY OPP DATE: 09 FEB 10
PORT STANLEY BREAK AND ENTER
(ELGIN COUNTY) -Elgin County OPP is investigating a break and enter which
occurred in Port Stanley, Central Elgin, on February 8th, 2O1O at approximately
3:15am. The victim of the George St. address reported to Elgin OPP that at 3:15
am an unknown suspect kicked in the front door of the one-room cottage he
resides in and grabbed a purse containing $285 cash and id, also taken was a
Playstation 3 remote. The home owner exited his bed and startled the suspect
who then fled out the front door. The suspect entered a red pick-up truck and left
the scene. Police were not immediately contacted as the victim and a neighbour
attempted to locate the suspect. While they were unable to locate the suspect the
purse was found by the victim in a garbage can in the parking lot on the Main
Beach. Police were contacted at 9:41am.
The suspect is described as 6'0, medium/thin buíld, black goatee, blue jeans,
black hat. Anyone with information about this incident is asked to call the Elgin
OPP at 519-631 -2920 or Crime Stoppers at 1-800-222-8477.
DRIVING WHILE OVER THE LEGAL LIMIT
A fifty four (54) year old Kingsville, ON man has been arrested and charged with
Operating a Motor Vehicle while over the legal Limit after police received a driving
complaint on the 6th of February, 2O1O around 1}:42pm. Witnesses reported a black
Ford Probe weaving all over the highway in the eastbound lanes of Highway 401 near
Coyne Rd. Dutton/Dunwich Twp. Elgin County OPP Officers located and stopped the
vehicle and as a result of the investigation have charged Donald HUNT with;
1 . Operating a Motor Vehicle while Over .08 contrary to section 253(1) (b) of the
Criminal Code.
-30-
Elgin County Ontario Provincial Police News Release dated
February 9 & 12, 2010. File: P17
Page 75 of 245
t
Ptl
Ontario Provincial Police
Police provinciale de I'Ontario
News Release/
Gommuniqué
FROM/DE: ELGIN COUNTY OPP DATE: 12FEB 10
UPDATE: SOUTHWOLD MAN MAULED BY TIGER
(ELGIN COUNTY) -Elgin County OPP would like to assure the public that there are no
public safety concems regarding exotic animals on the BUWALDA property. Police
have confirmed that the involved tiger as well as two lions were safely transported
unharmed from the property on the 27th of January, 2010 to an undisclosed location.
There are no exotic animals remaining on the property.
12 JAN 10 Elgin County OPP has concluded the investigation into the death of the 66 year old
Southwold man mauled by his tiger on Sunday January 1dh around 3pm. A post moftem
examination conducted on the 11th of January 2010 in London, ON. has indicated that Mr.
Norman BUWALDA died as a result of injuries sustained in the attack. No foul play is
suspected. At this time the responsibility of the figer resfs with the esfafe and those charged
with its management.
10 JAN 10 - Elgín County OPP was called to the residence of an exotic animal owner on
Second Line, Southwotd Twp. on the ldh of January, 2010 at approximatety 3pm after a
receiving a report that the sixty six (66) year old resident and animal owner had been mauled by
a tiger that was being kept on the property. The victim had entered the animal's cage to feed it
when he was attacked and mauled by the 6501b tiger. A shott time later the incident was
discovered by a family member who was then able to lock the tiger into a separate portion of the
cage separating the tiger and victim. The victim, who has been identified as Norman
BUWALDA, was pronounced dead at the scene. A post mortem examination has been
scheduled for the 11th of January, 2010. Potice are continuing to investigate the incident.
-30-
Contact: Constable Troy Garlson
Elgin County OPP Media Relations/Community Services
Phone: 519-631-2920 Ext. 5450
Pager: l-888-808-7195
Elgin County Ontario Provincial Police News Release dated
February 9 & 12, 2010. File: P17
Page 76 of 245
3
5oA
201 Queens Avenue, Suite 700
London, Ontario N6A lJl
Tet 519 612-0445. Fax:519 672-6562
Toll-free: I 866 294-5446
www. southwestlhin. on. ca
South West LHIN
Board of Directors
Hiqhliqhts - Januarv 2010
The South West Local Health lntegration Network (LHIN) Board Committee met on January 13th and
the Board of Directors' meeting was held on January Zlh. goth meetings were held at the South West
LHIN Office.
A Board to Board Engagement Session was held prior to the Board Committee meeting and was well
attended with representation from various health service provider organizations. Those in attendance
heard about the successes being achieved with the Home At Last program and how the hospitals,
Community Care Access Centre and community support agencies are working together to ensure a
smooth transition for patients from hospitalto home. Following this presentation, Ferne Woolcott,
Acting Board Chair, provided a presentation on the South West LHIN, a brief overview of the legislation
and the role for Boards, as well as an update on the Blueprint and lntegrated Health Service Plan
moving forward. Discussion followed on topics of interest including:
Meeting highlights:. Approval of the Annual Business Plan component of the South West LHIN 2010/11 Annual
Service Plan.. Approval of membership for the CEO Performance Task Force and the Audit Committee.. Approval of Aging at Home Year Two investments.. Approval of the reallocation of up to $602,615 available from Long-Term Care Homes surplus to
support on a one-time basis in 2009/10 the Community Care lnformation Management
provincial initiative.o Endorsement of the proposed London Health Sciences Centre Own Funds Parking Garage
project 941 space parking facility at Victoria Hospital.o Endorsement of the proposed St. Joseph's Health Gare London Own Funds 674 space
Parkwood Hospital and Regional Mental Health Care parking facility.¡ Acceptance of the 2009-1 1 Multi-Sector Service Accountability Agreement for the Central
Community Health Centre, effective as of October 1, 2009.. Approval of up to $1,251,383 available from the Residential Hospice operations surplus funding
on a one-time basis in 2009/10 to support South West Community Care Access Centre service
pressures.
South West Local Health Integration Network Board of Directors
highlights of meeting held January 13, 2010. File: S08
Page 77 of 245
201 Queens Avenue, Suite ?00
London, Onta¡io N6A lJl
Tet 519 6'72-0445 'Fax:519 672-6562
Toll-free: I 866 294-5446
www. southwestlhin. on. ca
lnformation received:. Review of South West LHIN consultant contracts and procurement.. Blueprint-Vision 2022and lntegrated Health Service Plan2010-2013 update.. lnformation/Status updates from the Acting Board Chair, Board Members and Senior
Leadership Team.. Overview of the South West LHIN 2009110 Quarter Three report submitted December 31, 2009.
o Service Accountability Agreements update (Hospital a.nd Long-Term Care Homes).
Next Meeting:
** Board Committee - February tdh ftxete4tøoard of Direcfors - February 24th**
lf you have any questions or require further information, please contact
Sue Davey, Corporate Coordinator
Phone: 51 9-640-2561 /1 -866-294-5446 or Email : Sue.Davev@lhins.on.ca
South West Local Health Integration Network Board of Directors
highlights of meeting held January 13, 2010. File: S08
Page 78 of 245
January 22,2070
Mayor and Councillors
Municipality of Bayham
9344Plank Rd, PO Box 160
Straffordville ON NOJ 1Y0
Deat Mayot Acte:
This letter is to formally advise Council that Long Point Region Conservation,\uthodty and
Kettle Cteek Conservation Authodty have formed a committee of staff and board
representatives to study the cost efficiencies of a closet working relationship between the
two authod.des.
The goal of the KCCA-LPRCÂ Cooperative Efficiency Study will be to evaluate options fot
potential joint program delivery. It is recognized that the outcome of this exercise may not
be a merger of the ¡vo authodties but rather a closer wotking relationship than what has
aheady been achieved through the Lake Erie Source Ptotection Region patnership.
The KCCA-LPRCÂ Cooperative Efficiency Study Committee will be teleasing a Request for
Proposals to hire a consultant to complete the tequested study. Council should be assuted
that the Ministry of Natural Resoutces will be covering the frrll cost of this undertaking.
Upon completion, the completed KCCA-LPRCA Cooperative Efficiency Study wi1l be
presented to each member municþaìity of the two watersheds fot teview and comment.
Should you have any immediate questions tegarding this undertaking please contact the
Genetal Managet of your respecdve conservation authority.
Sincetely,
/,... -_\ u
. )-
/!
-,-* \\ ----v,.''H-/rîw*\
BucÉ Sloat, Co-Chair Chatlie Muray, Co-Chair
KCCA-LPRCA Cooperative Efficiency Study
I(ettle Creek Conservation Authority
Long Point Region Conservation '{uthority
"s;ñl
Correspondence dated January 22, 2010 from Kettle Creek
Conservation Authority and Long Point Region Conservation
Page 79 of 245
Page 80 of 245
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Proposed Sand/Gravel Pit - Richmond Road
DATE: February 12,2010
FILE: b I.-{
NUMBER: D2010-04
Purpose
To provide information regarding a sand/gravel pit proposed by John Walker on Richmond Road.
Background
On January 4,2010 the municipality was circulated for comment on a licence application for a
Category 7, Class "B" licence, pit to be located in Part Lot 1 Concession 5, Richmond Road, on
property owned by John Walker.
Staff and Planner Comments
The Ministry of Natural Resources has deemed the application to be complete and as per provincial
standards the municipality has been circulated for comment within a45-day notification period,
deadline February 26, 2010.
The applicant proposes to extract sand/gravel from the site and level the sand knoll on the property to
make the lands more suitable for agricultural use. The new pit is proposed to produce an annual
tonnage limit of 20,000 tonnes.
Staff have reviewed the application and have no objections to the proposal. The planner has reviewed
and provided written comment as attached to this report. Briefly, the removal or levelling of hills
containing aggregate is permitted and complies with our Official Plan andZoningBy-law sections
regarding Mineral Aggregate Resource Areas provided:
o No excavation takes place below the average grade of land
o Such excavation is temporary; and
o Such operations obtain a permit under the Aggregate Resources Act.
The planner states that provided the permit obtained from the MNR contains the above requirements
and all excavation takes place outside of the wooded hazard lands, there would be no object to the
proposed removal of the sand knoll for agricultural improvement purposes.
Staff also recommends the proponent consult with the County of Elgin as the property fronts on County
Road 43 (Richmond Road) and their comments would be relevant to this proposal.
Attachments
l. Summary Report for Mr. John Walker, Walker Pit, dated October 2009
2. IBI Group letter dated February 12,2010
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 81 of 245
Staff Report D2010-04 Walker Sand Pit
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
Page2
"THAT Staff Report D2010-04 regarding a proposed sand pit be received;
AND THAT the Municipality of Bayham Council has no objections to an application for a
Category 7, Class "8" licence on a parcel of land in Concession 5 Part Lot I as submitted by
John Walker to the Ministry of Natural Resources provided that the Ministry approved permit
outlines the following requirements as per the Municipality of Bayham ZoningBy-law and
Official Plan policies:
o No excavation takes place below the average grade of land
o Such excavation is temporary
¡ Such operations obtain a permit under the Agqregate Resources Act; and
o All excavation occurs outside of the wooded hazarìl lands
Planning Coordinator/Deputy Clerk
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 82 of 245
rrington
Avan Ltd
l.¿
Í'IIUNICIPALITY (}T BAYHAM
January 4,2010
Municipality of Bayham
9344PlankRoad, Box 160
Straffordville, Ontario
NOJ lYO
Attention: Lynda Millard, Clerk
Subject: John Walker
Licence Application for ProPertY
Located in Part of Lot 1, Concession 5
Municipality of Bayham, County of Etgin
Dear Ms. Millard,
Enclosed is a copy of the completed application form, form2,the site plans, swnmary report and
technical reportJ completed in suppof of a licence application for the subject site as required in
the provincial standards made under the Aggregate Resources Act. The application is for a
Category 7, Class "8" licence, pit above the water table for 6.3 hectares of land located in Pa¡t of
Lot 1, Cbncession 5, in the Municipality of Bayham, in the County of Elgin. As noted on the site
plans and in the sunmary report, the applicant wants to level the sand knoll on the property to
make the lands more suitable for agricultural use. The application is for a new pit with a
proposed annual tonnage limit of 20,000 tonnes.
The Ministry of Natural Resources has determined the application package to be complete on
December 9,2009 and has given the applicant permission to continue with the public notification
and consultation process described in the provincial standards. The 45 day notification period
will begin on January 13,2010. ,,
Please review the complete application package and provide comments (if any), in writing to
John Walker clo Harringlon McAvan Ltd and Chris Black at the Ministry of Natural Resources'
office at 615 John Street North Aylmer, Ontario N5H 2S8 by February 26,2070, which is the
last day of the 45 day notification period. After February 26,2070, it vvill be deemed that there
are no objections with the licence application.
Cetebrating Thirty-five Years! Harrington McAvan Ltd Formerly Harrington and Hoyle
91 Anderson Ave., Unit2, Markham, Ontario L6E 1A5 Phone: 90*294-8282 Fax:905-294-7623
Offices in Markham, Cambridge, and Aylmer Ontario Visit us on the web at www.harringtonmcavan.com
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 83 of 245
Please contact Bernie Janssen at 765-1998 or 773-6830, if you have any questions or require
any additional information.
Sincerely,
HARINGTON MCAVAN LTD
BJ/wp
Encls.
Cetebrating Thirty-five Yearsl Harrington McAvan Ltd Formerly Harrington and Hoyle
91 Anderson Ave., Unit 2, Markham, Ontario L6E 145 Phone: 905-29+8282 Fax:905-294-7623
Offices in Markham, Cambridge, and Aylmer Ontario Visit us on the web at www.harringtonmcavan.com
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 84 of 245
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Ëeceipt No.: -*
ifêl+
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 85 of 245
Ag g reg ate Res o u rces Act
Form 1 - Notice of Application for a Licence
NsH 2R1
Postal Code
Hereby, give notice that application has been made for a Category 7, Class B
Avlmer. Ontario
Address
(Category, C/ass A or Class 8)
6.3 hectares, located in:to excavate aggregate from a pit
Lots or Part lot(s)
Geographic Township
Cou nty/Reg ion/District
of
(pit or quarry)
Concession(s)
Bavham Local Municipality Municipalitv of Bavham
Eloin
Application is for: E an expansion to an established pit or quarry E a new pit or quarry
AnnualTonnage Condition applied for is:20.000 tonnes.
A detailed site plan and report(s) for the proposal may be examined at the local or county/regional
municipal offices or at the districVlocal office of the Ministry of Natural Resources.
Any person(s) wishing to object to this application must send, in writing, their objection with reason(s) to
the Applicant and to the districVlocal office of the Ministry of Natural Resources at the addresses
below. Note: E-mail submissions are acceptable however they must contain the objector's complete
postal mailing address where a response can be delivered. E-mail objections which do not contain a
postal address will not be considered acceptable.
The Applicant: John Walker
;
and
MNR: Avlmer District 615 John Street North Avlmer. Ontario NSH 2S8
The last day on which objections may be filed with the Applicant and Ministry is:
the 26th day of Februarv ,2010-'
Note: A// information in respect to this apptication inctuding written objections, the names and address of any obiecto4s) is
avaitable for pubtic review for the puryose of this apptication under the Aggregate Resources Act ln submitting a witten
objection an objector consents under the Freedom of lnformation and Protection of Privacy Act to its disclosure for puryoses of
the application.
Revised 2610212009
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 86 of 245
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Summary Report
Mr.John Walker
Walker Pit
Part of Lot 1, Concession 5
Municipatity of Bayham
County of Elgin
October,2009
irrington
9Avafl uo
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 87 of 245
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Summary Statement
1.0 Introduction
This report has been prepared in support of an application for a Category 7 - Class "B" licence,
pit above water by Mr. John V/alker, as required under the Aggregate Resources of Ontario
Provincial Standards, Version 1.0 developed in support of the Aggregate Resources Act, as
amended by Bill 52. lt summarizes the information and conclusions of the consultants who have
contributed to the preparation of the site plans including:
I Hydrogeology: Groundwater Science Corp.
0 Natural Environment: AWS Environmental Consulting
t Cultural Heritage: Golder Associates
The report is intended to supplement the information contained on the site plans, which have
beenprepared by Harrington McAvan Ltd. (Appendix D), and to assist in the review of the
license application which the applicant has hled with the Ministry of Natural Resources.
2.0 Site Description
The property consists of approximately 6.3 hectares (15.6 acres) located in Part lot 1, Concession
5, in the Municipality of Bayham, County of Elgin (see Figure 1), of which 5.8 ha (14.3 acres) is
proposed to be extracted. The perimeter of site to be licensed is bordered on the east by
Richmond Road, which is a paved County Road, and to the north by ao unopened road
allowance.
The majority of the property consists of gently to moderately rolling agricultural frelds
associated with a large sand knoll that covers the majority of the site (see Figures 2 and 3). The
topography ranges from approximately 225 m a.s.l. in the highest point in the west-central part of
the site to 213 metres a.s.l. in the east, adjacent to Richmond Road. A hedgerow of spruce trees
about 8 m in height separates the two fields (see Figure 3). A shallow excavation exists in the
northwest corner of the site.
The lands to the north of the unopened road allowance and to the northwest of the site are
covered by plantations and mixed deciduous and coniferous forests associated with the steeper
slopes of the Big Otter Creek landscape (refer to AV/S report in Appendix B for details). The
lands to the west and south are under the same ownership and also have active agricultural fields
and poultry operations (see Figures 4 and 5). There are also several farm and rural residences
that front onto Richmond Road to the north and south of the site.
On the east side of Richmond Road is the Strickland licensed pit no. 15811, a small sand pit
operation. The majority of the site has been rehabilitated back to agriculture with an improved
Summary Report
Walker Pit
John Walker
Page I of 9
October 2009
Harrington McAvan Ltd.
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 88 of 245
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LEGEND
Areá of Vegetation
Areâ of Marsh
Lake, Reservoit Double Line River
Trails/ Racetrack Centre Line
Access Road
Road Centre Line
Rail Line
Surveyed Line
Township Lot
Pir
Pile
River/ Stream Single Line
Bridge Road/ Rail
Bu¡ld¡ng to Sçále
Fence/ Wall
Transmission Line
Hedge
Building
Land Conlours
Land Contour.4.pprox.
Land Contour Auxillary
Lånd Contour Depression
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Source: Ontar¡o Base Map
llle No. 10'17510047300
N.ÏS.
ker Pit
Lot 1, Concession 5, Municipality
Bayharn, County of Elgin
Location Map
Summary Report
September 2009
FILE: os1o-LOC.PSÐ
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Figure 2 Figure 3
Figure 4 Figure 5
agrictrltural capability and only the northern 3.2hectares remain within the licence'
pãultry barn on the réhabilitated pit floor and one bam under construction in 2009.
iurrounding fields are used to grow hay, corn and beans'
3.0 Groundwater Table
(ir.undwater Scienc geologic information
nvailable for the site the groundwater
t¿rtrlc elevations on s table within the
¡-rroposed extraction area occurs at
¡rruposed maximum dePth of extra
¡rlans). In the Conclusion on page
t.xtruction will remain 4 metres or
There is a
The
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,\tttttttttu'y Report
ll/ulkcr Pit
,ltiltn Hlalker
Page j of 9
October 2009
Harrington McAvan Ltd.
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 90 of 245
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This complies with section 2.1.2 of the report Standards for Category 7 applications because it
has been demonstrated that the maximum depth of extraction will remain well above the
minimum 1.5 metres above the water table required for this Category of licence.
4.0 Agricultural Classification
Soils of Elgin County mapping obtained from the Ministry of Agriculture, Food and Rural
Affairs shows the site within soil types identified as "PF > WM, E>c (see Figure 6). The
percentage of Plainfield soils is greater than Walsingham soils. Both soils are deep coarse
textured material deposited by wind and consist mainly of fine sand.
Table 4 in The Soils of Elgin County Report No. 63 of the Ontario Centre for Soil Resource
Evaluation by L.W. Schut, Resources Management Branch, Ontario Ministry of Agriculture and
Food, Guelph, Ontario lgg2,indicates that the Canada Land Inventory (CLI) classification for
these soils is 3F or 3FT, depending on the slopes of the land. The subclass symbols for the Class
3 soil refer to the following: F (Low natural fertility) and T (adverse topography due to steepness
or complexity of slopes which: a) increases the cost of farming over that of level land; b)
decreases the uniformity of growth and maturity of crops; and increases the hazards of erosion
damage by water). Class 3 soils have moderately severe limitations that restrict the range of
crops, or require special conservation practices. The limitations are more severe than for Class 2
soils. They affect one or more of the following practices: timing and ease of tillage; planting and
harvesting; choice of crops; and methods of conservation. Under good management they are fair
to moderately high in productivity for afairly wide range of common field crops.
In the soils report no. 63 it states that, "The Plainfield soils have developed on blankets of coarse
textured eolian materials. They usually occur on upper and crest slope positions in landscapes
which have very gently unduløting topography. Occasionally they occur in duned or hummocþ
landscapes. Slopes range from 2 to I5o/o, with slopes of 2 to 5% being most common. Plainfield
soils are rapidly drained and rapidly permeable. They hove low water holding capacities. "
Presently the site is in agricultural use, with the majority of the site cultivated for hay and crop
production (see Figure s 2 &, 3). The landowner wants to level the knolls on the property to make
it more suitable for agricultural use, including decreasing costs and increasing productivity, as
described in this section. The sand hills or knolls will be levelled to the elevations shown on the
site plans in order to reduce the steeper slopes and blend in with the grades on the surrounding
fields and is permitted in the Official Plan, Section4.2.510 with approval of a licence from
MNR*. Rehabilitation techniques to restore I00Yo of the area to be extracted back to a
productive agricultural use will include the following as indicated on the site plan:
- Deep ripping to eliminate compaction, where necessary
- Spreading of available on-site topsoil of and fine grading
- Spreading of manure and working into soil as afertilizer,using accepted agricultural practices
- Seeding with an appropriate grass/legume mixture
Summary Report
Walker Pit
John Wqlker
Page 4 of 9
October 2009
Harrington McAvan Ltd.
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 91 of 245
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texturedI mÊtÊrial, Surface consists of 15 to 40cm of
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Soil Mater¡âls: de€p f¡ne to very fine textured
glaciol till material
Muriel MU
Soil Mat€r¡âls: deêp fine to very textured glaclal
till material
Normandale NO
Soil Materials: deep medium to coers€ textured
\ --/- LEGEND\\ ; Berrien BE-\'\-z
Sôtl MarelÉls. .t0-100crìr of coarse textured
nleiertel over fine to verv fine texturêd lecustr¡ne
. -- rneterial
t¡\ Berrien titl phase BE.T
SoÍl Materials: sanre âs BE except substratum
consists of fine to very Rne texlured glacial till.
Beverly loamy phase BV.Lr,l So¡l Matêrials: sãme as BVC except surface.r' consists of 1 5 to 30cm of medium textuÍed,' matorial.
B¡adv BY
Soil túateriels: de€p coafse textured lecustrine
(r
: material. with sând size predominantly medium¡ sand. Surface matÊrial fr€quontly modifed by\- wind
Harrington
lVl'Avan uo
Soil Materiels: deeo medium to coarse textured
lecustr¡ne meteiel. with sand siz€ predominantly
fine to very fine sand Surface meterial
frequently modified by wind.
Waisinoham WM
So;l Matãr¡âls: deep coarse textured material
deposited by wrnd. Sand size ¡s predominantly
frne sand-
Miscellaneous Land Units
Eroded Channel ER
Undifferentiated material composing narrow
streaÍn or creek chennels Texture of mâlerlâl is
ver¡âble
Not Mapped NM
Areas of land wh¡ch have been d¡sturbed,
modified. or permanently withdrawn from
egricultureal use
Organ¡c OR
Depressionel wetlend areas conslsting ol 40cm
or more of organ¡ce materiêl ov€rly¡ng
undifferentiated minerâl material
Vâlley Complex VC
Undifferentiated meterlâl composing side walls
end terraces or llood plains of valleys essoclated
with creeks, rivers and their rnajor tributaries
Texlure of material is veriable.
Source: Soil Survey Report No 63
Soils of Elgin County
Eastern Townshjps Ontario
Sheet 3
1 C93
Walker Pit
PaÉ Lot't, Concession 5, llllunicipality
of Bayham, County of Elgin
Soils Map
Summary Report
September 2009
FILË: 091o-SOIL PSD
-- 8Y
\ Soil Mâteriâls: 40 lo l00cm oi mediùm lexlured
\ ' matêf¡al over fine to vory fine textured lacustnne
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- Using accepted farming practices to restore the lands to agricultural use
Rehabilitation techniques will be similar to those successfully used by Mr. Strickland to
rehabilitate other lands owned by the applicant back to agriculture within the Class B licence no'
15811, on the east side of Richmond Road in Part of Lot 2, Concession 5 (see Figure 7). The
agricultural capability and productivity of the land will be improved with the removal of the
steep slopes as demonstrated in the rehabilitated pit on the east side of Richmond Road.
* Section 4.2.5.10 of the Official Plan states the following: Notwithstanding Section 4.2.5.3 of
this Plan, Official Plan and Zoning ByJøw amendments will not be requiredfor the removal or
leveling of hills containing aggregate materialfor the purpose of inøeasing or improving lands
for agricultural uses proúded that no excavation takes place below the average grade of land
surrounding the hitt. Such removal sites are to be used on a temporary bøsis only and are
subject to a permit adminisîered by the Aggregøte Resources Act'"
5.0 Technical Reports
5.1 Hydrogeological Assessment: Groundwater Science Corp. (Appendix A)
'l'hc ft¡llowing conclusion is presented in the report:
" lltt:¡ed on this review, the proposed extractionwill remain 4 metres or more above the estimated
tl(üimum water table elevation."
,\'untmary Report
þl ulker Pit
,hilm ll/ulker
Page 6 of 9
October 2009
Harrington McAvan Ltd.
Figure 7
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 93 of 245
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Surface Water
There are no surface water features within the proposed licence. The coarse, sandy soils on site
have high infiltration rates and relatively little surface runoff can be expected on the site except
during heavy rainfall events and spring snow melt over frozen ground. Surface drainage is
mainly internal and directed to the low areas or depressions within the fields.
In the report it states, " One channel was observed within the river valley west of the site, outside
of the 120 m boundary. Water was observedflowing in this channel during the July 2009 site
visit. In addition, water was observed in the deeply incised channel located near the east edge of
the existing pit (lows eastward toward the river). Il'ater was observed to discharge to both
channels, however overall flow volumes were relatively low. "
5.2 Natural Environment Level Two: A\üS (Appendix B)
AWS' analysis of the seven natural heritage features to be considered under the Aggregate
Resources Act indicates the following two provincially significant features on the adjacent lands:
potential S ignifi cant Valleyl ands and S i gnifi cant Woodlands.
The following conclusions are presented in the technical report:
The proposed extraction operations and associated development activities for the Walker pit
application have been assessedfor impacts on the natural environment. No negative impacts to
the ídentified Nqtural Heritage features or their associated ecological functions within the
licence lands. I4tith no potential negative impacts anticipated, no additionøl mìtigative measures
specific to Natural Environment reporting are deemed required, beyond the Provincial
Standards and those already shown on the Operational Plans."
5.3 Archaeological Assessment Stage 2: Golder Associates (Appendix C)
The following recommendations are stated in the June 2009 report, "The Stage 2 archaeological
assessment did not result in the identification of any archaeologícal mqterial and nofurther
archaeological assessment is recommended. The Ontario Ministry of Culture is asked to accept
this report into the Provincial regìstry, as well as to inform the Ministry of Natural Resources
that the Provincial concerns for Cultural Heritage þr this property have been met.
Should deeply buried archaeological material be found on the property during excavation
activities, the Ministry of Culture should be notiJied immediately at (4 I 6) 3 I4-7 174. In the event
that human remains qre encountered during excqyation, the proponent should immediately
contact both the Ministry of Culture and the Registrar or Deputy Registrar of the Cemeteries
Regulation Unit of the Minístry of Consumer and Commerctal Relqtions, (416) 326-5392.
Summary Reporl
Walker Pit
John Walker
Page 7 of 9
October 2009
Harrington McAvan Ltd.
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 94 of 245
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5.4 Site Plans: Harrington McAvan Ltd. (Appendix D)
6.0 Conclusion
With the investigation and planning which has been prepared to support the extraction and
rehabilitation of this site, wi are confident that the site plans, as prepared, adequately address and
mitigate any potential adverse impacts of the proposed operation on the surrounding land uses
while maximizing the after use potential of the propefry. The removal of the sand hills and
rehabilitation of the site will improve the lands for agricultural use. This has been successfully
demonstrated in other previously licenced lands owned by the applicant on the east side of
Richmond Road. Welelieve that the application for the Walker pit should be approved.
HARRINGTON MCAV
TON, OALA, FCSLA
BJ/ury
Summary Report
Walker Pit
John Walker
Page I of 9
October 2009
Harrington McAvan Ltd.
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 95 of 245
oti
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EXTSTTNG FEATURES NOTES
'GEXERAL SITE PLAN INFORMATION
I- TEI SÍÉ PLN CONSIST OF 2 DR¡MGS ÀTD MIJST BE ÆÆ COLLECMLY
Z
^tL
E¡SUR,ÉMENÍS SHOWN ON IES SITE PI.AN ARE IN ITEIRES
UCENCE INFORMATION
3 THIS SÍE PLAN IS PEPARED FMAUBMISSIOXTOilE HINISIRYOF NATURÂT
*SOURCES UXDERTHE AGGffElE *SOURCES ACI FORA CAÎEGORYT - CUSS
'B' LICENCE, PIT ÆOW ilE WAE TABLE
4 AÞPUCNI:
JOHN WffiR
RÈ*I
AYLf,ER, OI{IARO
NsH 2RI
(s19) 785-2406
t IfrIAREATO BE UCENCED: É h!
TfrA ÀRH TO BE EXTmtrÊD Sl h!
TOTAL^MTOffHÆlLllAE S1 h¡
BâSE INFORMATION
t TOFæNAPflE INFORI'ATIOX WæTÀNED FROM NORTHWAYPHOTilÆ INC,
BlcD uY r, 2¡03. [L ELEVA.IG ÆE GEODETIC ANo AæVE 64 LEVEL (ASL)
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Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 96 of 245
)PERATIONAL PLAN
PHASE A
SCALE 1:2(XXl
PHASE A NOTES
I
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GENER/
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PROPERl
PHASES :
troRoLi
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7. AU BUIL
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9. THE WATI
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THE IMPOÍ
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18 BERMSSH
ABOVE THI
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PRjOR TO EXIRACìn C*tæ r EAt ocsruT (n tÆ m
FENCING OH THE EAST BdIDÆCI¡C I.ææÊIONT SIþAE æ IIG
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^Ct,SE3EÈ.IæFnonfrBOUIDARTES, AU FENCsle r¡ÆE-n¡ËfIÎ*L
PREPÆ SITE wl.THIN AREA I WEæEEIE=¡IE I¡EAE æ
EXTRACTED AS REQUIRED.
BEGIN SIfl PPING TOPSOIL ND M qÆ-ET'ÙEI
ND STORE THE MAIÊRIAL IN Tffi IE-IIEETDEH
UCETCE BOUNDARY OR IT.I TETPOR^RÍ
BEGIN ÊXTRÂCTION IN AREAI IN O|ffifrH!¡il- E¡¡-'EF
MAY BE LOCATED ON Þtr FLOOR I{EAR IE FIf FEEIEÐC
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Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 97 of 245
lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 519 4727328
fax 519 4729354
February 12,2010
Margaret Underhill
Planning Co-ordinator / Deputy Clerk
Municipality of Bayham
9344 Plank Road, Box 160
STRAFFORDVILLE, ON. NOJ 1YO
Dear Ms. Underhill:
WALKER SAND PIT. PART LOT I, CONCESSION 5
The purpose of this letter is to provide comments on the proposed sand pit located at Part Lot 1,
Concession 5, Municipality of Bayham. The owners of the lands have submitted an appl¡cation
for the levelling of a sand knoll on a 6.3 hectare (15.5 acre) parcel of land to make the lands
suitable for agricultural purposes. Based on the following review, the subject lands conform to
the applicable Official Plan policies and Zoning By-law regulations for a sand pit to be operated
by a proponent for agricultural improvement purposes.
The subject lands are designated "Agriculture", "Hazard Lands", and "Mineral Aggregate
Resource Areas" on Schedule "4" Future Land Use to the Official Plan. Based on the most
current mapping done for the Five Year Review of the Official Plan the "Hazard Lands"
designation appears to follow the edge of the wooded area in the northwest area of the property.
There does not appear to be any proposed extraction of materials within the wooded area of the
property. The accompanying report indicates that there were no identified impacts to the
adjacent woodlands and valleylands and that no specific mitigative measures would be required.
Section 4.2.5.10 of the Official Plan (Mineral Aggregate Resource Areas) and Section 4.49.2 ol
Zoning By-law Z456-2003 state specifically that the removal or levelling of hills containing
aggregate is permitted without need for Official Plan or Zoning By-law amendments provided:
o No excavation takes place below the average grade of land;
. Such excavation is temporary; and
. Such operations obtain a permit under the Agqregate Resources Act.
Regarding the extent of the proposed excavations, there are no required setbacks for such
activities, as Section 4.49.2 of the Zoning By-law states that "this by-law shall not prevent" such
lBl Group is a group of firms providing professional services and is affi¡iated with lBl Group Architects
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 98 of 245
lBl Group
Margaret Underh¡ll - February 12,2010
uses, thereby making any identified setbacks non-applicable to such circumstances. ln addition,
it is our opinion that any such use would have negligible impacts provided the intent of the first
bullet above is maintained.
The accompanying report indicates the topography of the lands ranges lrom 225m above sea
level in the northwest corner of the subject lands to 213m above sea level along Richmond
Road. The proposed maximum depth of extraction is 214m above sea level.
The report also indicates an application has been submitted and deemed complete by the
Ministry of Natural Resources, and the accompanying site plan indicates exact methods of
agricultural rehabilitation including topsoil and manure spreading, grading, and appropriate
seeding with grass/legume crops.
Based on our review of the applicable Official Plan policies the removal of sand knolls for the
purpose of agricultural improvements is a permitted use subject to the aforementioned
requirements. Provided such requirements are outlined in the permit obtained from MNR, and
provided all undertakings occur outside of the wooded hazard lands, we would have no objection
with the proposed removal of a sand knoll for agricultural improvement purposes at this location.
I trust this is information is sufficient for your purposes. lf you have any questions, please do not
hesitate to contact this office.
Yours truly,
IBIGROUP
7¿r'11
Derek Dudek, BA, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:\3404\0 o Generâlu O Cones - ClienMOlO\PTLwalker-sandpil2'1o42]12 docx!¿olO{2-16\DD
Staff Report D2010-04 regarding Proposed Sand / Gravel Pit -
Richmond Road. File: D14
Page 99 of 245
Page 100 of 245
CORPORATION OF THE MTTNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Report Date: February 10, 2010
Council Meeting: February 18, 2010
FROM: Drainage Superintendent Report: DRi¿010-003
File #: EO9 Straffordville
Municipal Drain
SUBJECT: Straffordville Municipal Drain:
- ReApportionment pursuant to Section #65 of the Drainage Act
Regarding Kari Schroyens Severarce #827 109
Purpose:
This report seeks Council approval of a Section #65 Drainage Act reassessment for severed lands
lying within the watershed of the Straflordville Municipal Drain.
Background:
'When a severance of land takes place on property assessed to a municipal drain, problems can
result if Section #65 of the Drainage Act is not addressed at the time of the severance (or at least
prior to the commencement of any fufure maintenance or improvement).
When a municþality does maintenance and or improvement on its drainage works, it must assess
costs fairly against all properties within the drainage area as defined by the appropriate By-law.
Therefore when a severance takes place on land that has a drainage assessment two issues should
be addressed, namely:
(a) If there is drainage assessment against this land, the assessment must be apportioned
between the new parcels;
(b) If the municipal drain actually passes through the severed land, the new owner may
have to allow a working space for machinery operation or spreading of excavated
material in the event mainten¿ìnce and/or improvement is required and should be
notified of same.
Failure to keep the Drainage By-law up-to-date with respect to apportionment of assessment, or
failure in keeping landowners advised of their obligations, can result in disputes, extra costs and
serious delays when maintenance and/or improvement is required.
APPORTIONMENT OF ASSESSMENT PURSUANT TO THE DRAINAGE ACT:
In accordance with the Drainage Act (Section #65) there are two options available to deal with
the matter of apportioning an assessment.
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 101 of 245
Staff Report DR20 I 0-003
Council Meeting: February 18, 2010
OPTION #1:
Section #65 (l): Council may appoint an Engineer to apportion the assessment currently
showing in the Engineer's Report, among the parts into which it is divided.
This method normally takes longer and is more costly. Engineer fees will be assessed against the
parties involved in the severance. This method should be used in the case of a subdivision or
when landowners cannot mufually agree on the apportionment of assessment.
OPTION #2:
Section #65(f): The owners of the subdivided land may enter into an agreement on the
apportionment of the assessment contained in the Engineer's Report. This written agreement is
completed by the Drainage Superintendent, executed by the landowners, filed with the Clerk and
is subject to Council approval.
This method is more desirable in most instances since it allows the landowners to mutually agree
on apportionment of assessment. Costs are kept to a minimum and approval of apportionment
can be done very quickly. Landowners should normally be allowed to use this method,
especially in cases where only one or two parcels are to be severed.
Staff Comments:
1. Pursuant to Kari Schroyens Severance ApplicationB2Tl}g Part2 of Reference Plan 1lR-
9153 was severed from a portion of Part I-ot 725, Concession 6.
2. This Schroyens property is assessed to the Straffordville Municipal Drain.
3. Wayne & Stacie DeJong are currently the owners of the severed parcel identified as Part
I of Reference Plan 11R-91533.
4. Henry & Margaret Letkeman are currently the owners of the parcel previously severed in
2004 identified as Part I of Reference Plan l1R-7889.
5. Brett & Tara Foster are currently the owners of the parcel previously severed in2004
identified as Part 2 of Reference Plan 11R-7889.
6. The landowners have all agreed to the Drainage Superintendent's reapportionment of
assessment as contained in the executed "Agreements between Property Owners for
Drainage Apportionment due to Land Severance or Sale" attached hereto.
Strategic Plan Goals:
Goal #l: Practice responsible financial management.
Attachments:. Agtreements between Property Owners for Drainage Apportionment due to Land
Severance or Sale as executed by Kelly VanQuaethem.
o Draft By-law #2010-009.
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 102 of 245
Staff Report DR20 I 0-003
Council Meeting: February 18, 2010
Recommendations:
TIIAT StaffReport DR2010-003 regarding apportionment of assessments contained within
the Straffordville Municipal Drain be received;
TIIAT the Drainage Superintendentts reassessment as set out in "Agreement between
Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed
by Kari Schroyens and'Wayne and Stacie DeJong is hereby filed and accepted by Council;
TIIAT the Drainage Superintendent's reassessment as set out in "Agreement between
Property Owners for Drainage Apportionment due to Land Severance or'Sale" as executed
by Kari Schroyens and IIenry and Margaret Letkeman is hereby filed and accepted by
Council;
TIIAT the Drainage Superintendent's reassessment as set out in 6'Agreement between
Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed
by Kari Schroyens and Brett and Tara Foster is hereby filed and accepted by Council;
AND TIIÄT By-law #2010-009 being a By-law to amend the drainage assessment for those
lands identified as Assessment Roll #34-01-000-004-02400 in the watershed of the
Straffordville Municipal Drain referred to in Engineer's Report forming part of Bayham
Township By-law #l780rbe presented to Council for enactment."
Respectfully submitted,Reviewed B¡
Dra inags SuPerintendent
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 103 of 245
AGREEMENT between PROPERTY OWNERS for DRAINAGE
APPORTIOI\MENT due to LAND SEVERÄNCE or SALE
Drainage Act RS.O. 1990, Chapter D.17, Section 65
THIS AGREEMENT is between
KARI SCHROYENS
(current property owners ofraained parcel)
and
WAYNEDEIONG&
STACIEDEIONG
(current property owners ofsevaed parcel)
for the cost apportionment due to the severance or sale of land in the following municipal drainage
system:
Straffordville Municipat Drain
by Bayham By-law #1780
WE, the parties ofthis Agreement, do hereby agree that the apportioned costs of any future maintenance
work authorized by the Council of the Municipality of Bayham and carried out undãr the supenrision of
the Drainage Superintendent on the above noted municipal drainage systøn, is to be herebyìivided as
follow:
ORIGINALPROPERTY:
(assessment identified in Engineer's Report dated June 14, 1972):
Assessment Roll Number : 34-01400404-O2SOO
Legal Description : Part Lot 125, Concession 6 pts l&2 of l lR_9153DrainageAppo¡tionment : Value$1522.00(0.64n
REVISED DRAINÄGE ASSESSMENT
SEVERED PROPERTY:
Assessment Roll Number : 3441{0040 4{l24OO
Legal Description : PART 2, on pLAN 1lR-9153,
Part Lot 125, Concession 6
Drainage Apportionment : Assessed Value (severed lot combined with original parcel)
s67s.2t (0.28%)
REMAININGPROPERTY:
Assessment Roll Number : 3441400{0 4-O2SOO
Legal Description : Part Lot 125, Concession 6 pt I of I lR_9153
Drainage Apportionment : Assessed Value $254,6g (O.ll%)
W when a new Engineer's Report is accepted by Councilof on ofthe aboveãoted municipal drainaþ sysiern
f the Municipality of Bayham to accept these new apportionments by
attest to this Agreement by signing our names as the property owners of
For Roll #3441400{0442500
--'-
, atç\()
r34{1400{04-02400
J"-^ 13,â-'cr,c DATED: J a-n t3
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 104 of 245
AGP.EEMENT between PROPERTY OWNERS for DRAINAGE
APPORTIO¡{MENT due to LAND SEVERANCE or SALE
Drainage Act RS.O. 1990, Chapter D.17, Section 65
THIS AGREEMENT is between
KARI SCHROYENS
(current property ownen ofretained parcel)
and
BRETTFOSTER&
TARAFOSTER
(curent property owners of seve¡ed parcel)
for the cost apportionment due to the severance or sale ofland in the following municipal drainage
system:
Str¡ffordville Municipal Drain
by Bayham ByJaw #1 780
WE, the parties of this Agreement, do hereby agree that the apportioned costs of any future maintenance
work authorized by the Council of the Municþalþ of Bayham and ca¡ried out under the zupervision of
the Drainage Superiatendent on the above noted municipal drainage system, is to be herebyiivided as
follow:
ORIGINAL PROPERTY:
(assessment identified in Engineer's Report dated June 14,1972)t
Assessment Roll Number : 34-0140040442500
Legal Description : Part Lot 125, Concession 6 Pts 1&2 of I lR-9153
DrainageApponionment : Value$1522.00(0.64%)
REVISED DRÄINAGE ASSESSMENT
SEVERED PROPERTY:
Assessment Roll Number : 34-01400404-02510
Legal Desøiption : PART 2, on pLAN I lR-7889,
Part Lot 125, Concession 6
Drainage Apportionment ; Assessed Value $382,39 (O.l6yù
REMAINING PROPERTY:
Assessment Roll Number : 3441400-004-02500LegalDescription : PartLot 125, Concession6pt I ofllR-9153
Drainage Apportionment : Assessed Value $254.68 (O.llyù
{e do furtlrer agree that this Agreement will cease when a new Engineer's Report is accepted by Council
of the Municipality of Bayham, assessing this portion of the above noted municipal drainale ryrt"*
We hereby petition the Counôil of the Municipality of Bayham to accept these new apportionments by
resolution and/rc¡ By-law and we attest to this Agreement by signing ournames as thè property owners of
the lands hereinbefore described.
For Roll #34-01-000{0442500 for Roll #3441 400-004{251 0
/L"^þ-Cz,r>
(Signature of: Kari Scbroyens)(Signah[e of BrËtt Foster)
DATED:
&
Tara
.--r
/d.¿ t
(Signature
DATED:
(Sipature of Witness)(Sipature of Witness)
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 105 of 245
AGREEMENT between PROPERTY OIVNERS for DRAINAGE
APPORTIO¡{MENT due to LAND SEVERANCE or SÄLE
Drainage Act R.S.O. 1990, Chapter D.17, Section 65
TIIIS AGREEMENT is between
KARISCHROYENS
(current property owners ofretained parcel)
and
HENRYLETKEMAN&
MARGARETLETKEMAN
(current propedy o\¡/ners ofsevered parcel)
for the cost apportionment due to the severance or sale ofland in the following municipal drainage
system:
Str¡frordville Municipal Drain
by Bayham ByJaw #1780
follow:
ORIGINAL PROPERTY:
(assessment identified in Engineer's Report dated June 14, 1972):
Assessment Roll Number : 34-01-000-004-02500
Legal Description : part Lot 125, concession 6 pts l&2 of 1lR-9153DrainageApportionment : Value$1522.00 (0.64%)
REVISED DRÄINAGE ASSESSMENT
SEVERED PROPERTY:
Assessment Roll Number : 34-01-000-004-02505LegalDescription : pART l, onpLAN llR-7gg9,
Part Lot 125, Concession 6
Drainage Apportionment : Assessed Value $376.61 (0J6%)
REMAININGPROPERTY:
Assessment Roll Number : 34-01{00{0 4-02500
Legal Description : part Lot 125, Concession 6 pt I of I lR_9153
Drainage Apportionment : Assessed Value $254.6g (O.llW
Y when a new Engineer,s Report is acceptedby Councilor on of the above noted municipal drainage syjtem.
f the Municipality of Bayham to accept these new apportionments by
attest to this Agreement by signing ournames as thelroperty owneà of
For Roll #34-0 I -000-004-02500
(Signahre of: Kari Schroyens)
DATED:
'/!laL
(Signa
(Signature of V/itness)
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 106 of 245
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010-009
BEINGA BY-LAW TO FI]RTHER AMEND BY-LAW #1780
AS AMENDED BY BY.LAW #1828
BEING A BY.LAW TO PROVIDE FOR THE
STRAF'FORDVILLE MT]NICIPAL DRAIN
WIIEREAS the Corporation of the Township of Bay&ram ByJaw #1780 enacted on the 30ü day
of April, 1973. as amended by the Corporation of the Township of Bayham By-law #1828
e,nacted the 11ú day of July, 1974 prowded for the constn¡ctiott oithe Staffordville Municipal
Drain; and for the levy assessments upon lands and roads to which the Staffordville Municipal
Drainage works is chargeable;
AND WHEREAS a portion of lands falling within the watershed of the Straffordville Municipal
Drain have been severed and as such it is necessary to reapportion the drainage assessment
affecting those lands affected;
AND \ilHEREAS "Agreements between Property Owners for Drainage Apportionment due to
Land Severance / Sald' as prepared by the Bayham Drainage Superintendent have been accepted
and duly executed by the current property owners of those retained and severed lands;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham now desms
it necessary to reapportion the assessments contained within the assessment schedules
attached to By-law #1780;
NOW THEREFORE THE CORPORATION OF TIIE MT]NICIPALITY OF BAYHAM
IIEREBY ENACTS AS FOLLO\ilS:
1. TIIAT the assessment contained in Graham, Berman & Associates Engineer's Report
dated June 14, 1972 affecting property identified as Roll Number 34-01-000-004-
02500 for lands located within part of Int 125, Concession 6, with a watershed valued
at$1,522.00 shall be reapportioned as follows:
Severed Property: AssessmentRoll #34-01-000-004-02400
LegaI Description: Part I on Reference Plan 1lR-5968 and
Pafi2 on Reference Plan 11R-9153 Part Lot 125, Concession 6
(severed lot combined with original parcel)
Drainage Apportionment: Assessed at$675.21
SeveredProperty: AssessmentRoll#34-01-000-004-02505
Legal Description: Part I on Reference Plan 11R-7889
Part Lot l25,Concession 6
Drainage Apportionment: Assessed at 5376.61
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 107 of 245
Bayham By-law #201 0-009
SeveredProperty: AssessmentRoll #34-01-000-004-02510
Legal Description: Part 2 on Reference Plan l lR-7889
Part Lot 125, Concession 6
Drainage Apportionment: Assessed at $382.39
Remaining Property: Assessment Roll #34-0 I -000-004-02500
Legal Description: Part 1 on Reference Plan l lR-9153
Part Lot 125, Concession 6
Drainage Apportionment: Assessed at $254.68
2. THAT the apportioned costs of any future maintenanee work authorized by the
Council of the Municipality of Bayham and carried out rmder the supervision of the
Drainage Superintendent on the Straffordville Municþal Drain shall reflect the
reapportionme,nt in Paragraph #1 herein.
3. TIIAT the reapportionment of drainage assessments as set out in Paragraph #1 herein
will cease when Council accqrts a new Engineer's Report assessing this portion of the
Straffordville Municipal Drain.
4. Effective Date:
This By-law comes into full force and effect on the passing thereof.
Read a first and second time this 18th day of February, 2070.
Mayor Clerk
Read athird and final time andpassed this 18th dayof February, 2010.
Mayor Clerk
Staff Report DR2010-003 regarding Straffordville Municipal
Drain Reapportionment (Schroyens Severance). File: E09
Page 108 of 245
FEB-L6_2ØLØ T2.Ø?ÊPPEÊL TRIBUNÊL 5r9 8,26 4232 P.Ø2
Agrlculturg f'ood r¡d Rursl Affelrs
Appecl Tribun¡l
I Stone Rotd \trest
Guelph, (Ontario) NIG aY2
Tel: (519) ß26-34ll,Fax: (519) 8264232
Email appeals.tibunel.omafta@ontario.ca
Tribunsl dtrppel dc ltrgriculturg de
I'lllment¡tio¡ et des zfÏeires rursler
l, chemin Stone Ouest
Guclph (Ontario) Nl G 4Y2
Tél-: (519) 826-3431, TÉtéc.; (519) 8264232
Email: appeals.tribunal.omafr@onhrio.ca
IN THE MATTER OF TIm DRAINAGE ACT,trLS.O. 1990, CHÄPTER D.17' A,S
AMENDED.
A¡lD IN TIIE II{ATTER OF: Appeals to the Agricultue, Food and Rural Atråirs
Appeat Tribunal by Robert Gregson, of Strrffordvillq Ontårio under Subsection 48(1)
b and 5a(l) of th e Drainage Act onthe Main Drain tnd Brench dB' of Drain No. I in
the Municipality of Bayham.
TOr
Municipalityof Bayham
c/o LyndaMillar{ Clerk
P.O. Box 760,9344 Plank Road,
Str¿ffordville, ON NOI lYO
.{ND TO;
Mr. Robert Gregson
55257 Jacksou Liae
Straffordville, ON NOJ 1Y0
AITID TO:
AII persors assessed or compensated in the engineer's rqlort.
Beþre: Kirk Walstedt, Chait; Tim Mousseau, Member; Enio Sullo' Membet
Appearances:
Robert Gregson - Appellant and assessed landowner.
John Spriet - Engineer, on behalf of the Municipality
DECISION OF THE TRIBUNAL
This hearing was held in the Municipal Building, Municipality of Bayham, in
Sfraffordville, Ontario on February 9,zQlQ. Mr. Robert Gregson appealed to the
Agrioulturo, Food and Rural Aftairs Appeal Tribunal (the Tribunal) under Sectiors
48(lxb) and 54(1) of the Drainage Aot (the Act) from the Engineer's Report titled "Þrain
No. l" prepared by Spriet Assooiates and signed by J.R. Spriet P.Eug. (the Engineer)
dated September 28, 2009.
Decisíon of the Trìbunal
Main Drain and Branch 'B' Draìn No. I
Onlarlo
Page I of7
Drainage Tribunal decision regarding Municipal Drain No. 1. File:
E09
Page 109 of 245
FEB_1.6_2ØLØ 1.2=Ø7 ÊPPEÊL TRIBUNÊL 519 e26 4232 P.Ø3
Mrs, Lyndn Millard, Clerk of the Municipality, performed the.duties ofthe Clerk of
the Tribunal.
hior to the beginning of the hearirrg, the Tribunal issued an orderr making all landowners
assessed or compensated in the Report parties to thís hearing. The Cle,rk of the
Municipality filod an affidavit of servioe with the Tribunal as proof that all parties have
been seryed wittr notice of this hearing.
Prelimin+fv Matters
The Chair of the Hearing informed the parties of the audio recording of the proceedings
for the Tribunal panel's refsrcuce only and that the recording will be destroyed upon
release of the decision. The parties stated no objection to the audio recording of this
proceeding.
The Chair disclosed to the parties that his former law firm had acted for the Township of
Bayham on an r:¡related legal mattor approximately l0 years ago. The parties had no
objections to the Chair oontinuing to preside over the hea¡ing'
The Engineer requested confirmation that Mr. Gregson's appeal was with rospect to the
Main D¡ain only and excludedBranch 'B'. Mr Gregson agteed.
Statutoru Context
Section 4E (1) of the Draínage Act states:
"Any owner of land or anypublic utitity affected by a drainage works, if dissatisfied with
the report of the ørgineer on the grounds tha!
(a) the benefits to be derived from the drainage works a¡e not commènsr¡rate with the
estimated oost thoreof;
(b) the draiuage works should be modified on grounds to be stated;
(c) the compensation or allowances provided by the engineer are inadequate ot excessive;
(d) the errgineer has reported that the drainage works is not requird or is impraotical, or
cannot be constmcted unde( section 3,
may appeal to the Tribunal, and in ovory case a v¡ritten notice of appeal shall be served
within forty days after the mailing of the notioo under section 40 or subsection 46(2),.as
tho case ulay be."
Section 54 (1) of the Drainage Act statos:
"Any party to ao appeal boforo the court of revision fray aÐpeal to the Tribunal by giving
notioe addressed to the clerk of the Tribuual, given to the clerk of the initiating
munioipalit¡ ftom the decision of the court of revision or from its omission, negleot or
refusal to hear or decide an appeal within twenty-one days ofthe pronounoomont of the
Deeßion of the TTibunal
Maìn Draìn dnd Branch'B' Drain No. J
Page 2 of 7
Drainage Tribunal decision regarding Municipal Drain No. 1. File:
E09
Page 110 of 245
FEB_I6_2ØLØ 1.21Ø7 ÊPPEÊL TRIBUNÊL 5t9 F,26 4232 P.Ø4
decision of the oourt ofrevision or of any matter evidencing such omission, negleot or
refusal.t'
Backeround
The Engineer's Report for Drain No. I was prepared under Soction 7E of the Act and was
adoptedby the Municipality of Bayham Council on October 15,2009- A Cor:¡t of
Revisionwas held onNovefÁber 5,2009. Main DrainNo. 1 is a closed tile drain located
just south of Straffordville and flows west across I-ots 124 to 132, Concessions 6 and 7,
Municipality of Bayharn- It is made up of aMain Drain and three Branch Drains, 'A',
'B' and'C'. The watershed comprises approximately 240 hecta¡es of predominantly
agricultural land. The original tile was constructed circa 1916 and reconstuoted/repaired
in the late 1960's. The current Bngineer's Report prcposes the reconsffirctiou of the
Main Drain with 2,E05 m of 200 mm to 675 mm diameter conorote drain tile as woll as
Branoh 'B', with 686 m of 300 mm diameter concrete drain tile, The estima(ed cost of
the project is $349,000
The Appellant Mr. Roben Gregson is assessed fòr two agriculnual tand parcels on the
Main Drainbeing, Paft Lot 125, Concession 6 (20.4hentares) and Part Lot 126,
Concession 6 (9.2 hectares).
Issuë
1. The Appellant, Mr. Robert Gregson, is requesting the Tribunal to:
a) modify the Engineer's Report by deleting the replacemeut of the
downstreem section oftho Main Drain across his lands in Lots L24to 126
and allow the existing tile drain to reryrain as an outlet for the
reconstucted upper portion; and,
b) modify the assossments for benefit and outlet to his lands.
Evidence - Section 48(lllb) Apoeal
The Report contains information on tho investigation uudsrtake'n by the Engineer and
details of the recommendeddretnageworks, includiug oonstruction drawings and
specifioations. The Engineer elaborated on the Report during his testimony at this
hearing; the pertirrent details are summarized heroin.
According to Mr. Spriet, the historioal records indicate that Main Drain of Drain No, 1
was originally constucted as a tile drain under an Engineer's Report in 1916. The next
historical record is from 1967 whem the drain was examined by anothor Engineer who
found that the tile was e>iposed at many locations and much qf the drain had been
converted to an opon ditch. That Engineerproduced areportrooomme'rtdirrg the
reirstatomeut of the 1916 tile drain starting with a24" (600 mm) diameter concretç tile at
the lot line betweEn I,oß 124 and t25 (Station 0+400 in Mr. Spriet's Report) and
proceeding upsbeam (easterly) with decreasing tile diameters. He also reoommended the
consùrrction of Branches 'A' and 'B'- Additionally, Mr. Spriet found a letter attached to
Decision of the Tlibunal
Meîn Drain and Brøneh'E'Drøin No, I
Page 3 of7
Drainage Tribunal decision regarding Municipal Drain No. 1. File:
E09
Page 111 of 245
FEB-t6-2ØtØ t2=Ø?ÊPPEÊL TRIEUNÊL s79 e26 4232 P. Ø5
the 1967 Engineer's Re,port, dated, November 20, L968 that referenÇes aû extension of the
tile drain downstroam of Station O+400 but there are ro drawings or details.
Mr. Spriet restified that dtuing his sunrey and oxamination of the site, ho discovered that
the clısed portion of the Main Dtain had been extended significantly downsbeam (west)
of the timiii¿entified in the 1968letter. Ho referred to the extension æ bæically a
private drain at the end of a municipal drain. Tho extension was i¡stallEil across a forrner
irrigation pond which has since silted in.
Mr. Spriet further testified that he hæ been doing drainage work in the Municiþatity of
Bayham for many years dating baok to the 1970's and is familiar with the quicksand
conditions, Such conditions have caused frequent sinkholes, washouts as well as tipping
and blockages of the Drain No. l, eqpecially the Main Drain. He said somo tiles wEre
found to be three-quarterc full of sand, resulting in minimal available flow capacity. He
identified a number of locations across Lots 124 to 126 where the tile had been repaired
but at least 12 sink holes that had notbeen re,paired. In some sections the tile is too
shallow to provide outlet for s1æternatic land drainage or to be crossed with farm
oquipmelrt. In Lot 128, the drain also passes through two wooded areas, one comprised
of pine trees, the othe,r mostly of willow treos whose roots a¡e well lsrowu for clogging
tile ¿rains. According to Mr, Spriet, the owner of the Lot 128 lands, Mr. Nagy, has beør
r¡nable to use heary equipment to remove the willow fiees fea¡ing damage to the shallow
tile. Mr. Spriet said that costly repairs have beon made annually and assessed to the
drainage area.
As part of the process lee¡ting up to tho Re,port, Mr. Spriet stated that he conducted a site
meeting whe,rein preliminary tile sizes and costs were discussed, based ou the 1967
Engineerr's Report. Subsequent to his field investigation and survey, a preliminary
design, oost estimate and ¿ssessments were pfepared and discussed at a¡ informal putlic
meeting. The inputreceived atthepublio meeting was incorporated into theRe,port.
Mr, Gregson testiñed that he ha.s farmed in the area for 50 yeats. He has fa¡med the land
within the watsrshed of Drain No. I since 1980 along with 1,200 other acres. His land is
tiled systematically or random. He stated that his land on IÃt 125 was plærted with com
in April 2009 and the final yield was 205 ðry bushels per acres. I-al 126 was in rye
which yielded 61 bushsls per ecre-
Mr. Gregson fi¡rther testified that the existing tile drain was installed about 40 years ago
in 1969. He stated tha.t inhis opinion, the lowøportion of the tile is workíng as good, if
not better than it was when he started to fasm in Lots 125 and t26 i¡ 1980 and th¿t is
because some of the worst sink holes have beer¡ fixed^ He disagreed with the Engineer
that thore have been costly repairs, stating thæ his drain maintenance a.ssessment havo
been only $6E9.E2 over the nine year period from 2001 to 2009. He also disagreed with
the Engineer that the tile is plugged, He believes that a new tile drain will end up in the
same condition as the existing tile because therre is a pine forost aud willows planted over
the drain and the tile is installed with no fÏlter cloth on it- lvlr. Gregson presented some
photographs that he took in late Decembvr2009, showing the pine forest aud willows.
Decßion of the Tríbunøl
Main Drdin and Erønch'B' Þraín No, I
Page 4 of7
Drainage Tribunal decision regarding Municipal Drain No. 1. File:
E09
Page 112 of 245
FEB-r6-2Øtø 1,2=Ø?ÊPPERL TRIBUNÊL 519 A26 4232 P.Ø6
Ho did agree that the upper portiorr of the tile drain needs to be rçlaced but the lower
portion across his lands in Lots 125 and 126 is still vory good'.
Mr. Crregson questioned the need for a27" (675 mm) drain as proposed in the Engineer'.s
Re'port. He sai¿ the la¡rd is very flat and thets is very little n¡noff. He said that he asked
a local contractor who has done most drain repairs in the area if the tile needed to be
replaced to which he responded "stupid absolutely not"'
I¡r his summary testimony, Mr. Gregson asked that the tile not be rçlaced across his
lands on Lots 125 and 126. The new tile drain oonskuction should torminate at the
midpoint of l¡t 126 (Station ùl-9E7 on M¡. Spriet's Repo$ which is the east property
line betweenhis lands and those of the upstream laudowner, Mr. Herman. He said that in
his opinion, it is oheaper to keç fixing the existing tile rather than re'placo it.
In his reply testimonS the Engineer stated that the existing 24" (600 mm) diarneter tile
drain, inoluding the portion acrcss Mr. Grogson's lands, was desígned in 1967 to a verry
low standard with a theoretical erade of only 0.05%. Mr. Spriet calculated that the
theo¡etical capacity of this tile is l20Us. However, its actual capacity is sig¡ificantly less
beoause of tipped and settled tiles, washouts, sinkholes and sand infiltation into the tiles.
The outlot portion of the proposed 21" (675 mm) tile aLain h his curreut Report has a
grade of 0,1 lo/o andis desigued to a t3 mm (t/z') drainage coefficient, Sving lT.acaprciIy
of 32Q Vs. Furthm upsuoam, ttre grade of the tile reduces to 0.08% and 0.07% with
corresponding capaoities of 280 Us and 260Us respeotivoly,
Mr. Spriet stated that the ne\¡v proposed draiq with an outlot sizeof 21" (675 rnm)
diameter will plovide good drainage at a rninimum design standard even though most tile
drains these days are being designed to a 1" or |Yr" standard per the Drainage Guide for
Ontario. He said that he had originally proposed a.30* (750 mm) diameter tile but
deciüed to recomme,nd a 27" (675 mm) to keep the costs down.
Due to the hov.'n quicksand conditionq Mr. Spriet said he has included special
provisions in his report for the inst¿llation of the tile zuoh as the use of stone bedding and
geotextile fabric. He has also specified an oversized high density polyethylene (HDP)
pipe across the former railway to maintain proper flow, and has rerouted the tile arouud
the old ctossing which was had besn retrofitred through the railway culvert.
lvfr. Spriet testified that he is not preplued to recoñmørd that only the upsheam portion
of the tile be rçlaced while leaving the existing 24" (60Q mm) tile across Mr. Gregson's
land to serve as an outlet. ÍIe stated that the oxishng tile across Mr. Gregson's lands is
not deep enougþ does not have enough slope, is plagued with ftequent washouts and
sinlholes and is clogged with sediment- The existing, former railway crossing is also
restricting flow. The capacity of the existing 24- (600 mm) tile is signifioantly less than
its theoretical capacity of t20 Us, whereas the expected flow from the reconstnrcted
upstream tile witl be at least 260Us. Accordingly, the tile will not provide a zuffioient
outlet for anew upstream tile. Furthernore, Mr. Spriet said that the outlet portion of the
tile, downstream of Mr. Gregson's land needs to be repaired, extended and incorporated
Decßion of lhe Trìbunal
Main Draìn ønd Branch'E' Drain No, I
Page 5 of7
Drainage Tribunal decision regarding Municipal Drain No. 1. File:
E09
Page 113 of 245
FEB_1.6_2ØIØ T2IØ8 ÊPPEÊL TRIEUNÊL 579 8.26 4232 P.Ø?
as pùt of the Municipal Drain. He added that the landowners upsheam are paying big
dollars to replace the tile and he is not prepared to agree to leave the outlet into the old
24" (600 mm) tile.
In response to Mr. Spriet, Mr. Gregson agreed that the outlet of the existing tile at the
pond in I-otlz4 no<ds to be fixed. He did not have any quest¡ons for the Enginoer but
reaffirmed his opinion that the tile drain âffoss his lands should not be replaced.
Evidence - Sectlon 54(11 Appeal
Mr. Gregson stated that he has been assessed too much for beneñt and outlet. He said
that such a high assessment would not be necessary if the24" (600 mm) tile was not
being replaced across his property, Furthermore, he said that he did not understand how
his assessment was calculated by the Engi
The Engineerprovided an explanation as to how he determined the assessments. He
testified th¿t he used the 'itodgham Method" which enteited breaking down the oosts of
the drain into sections along its route. Special Assessments and Speoial Bonefits wore
extracted from each section. In support of his caloulations, Mr- Spriet provided a detailed
breakdown of the costs and explained in particular, how the Mr. Gregson's assessments
were calculated. Mr. Gregson was satisfied with the Engineer's explanation.
Whar questioned by the Tribuual, Mr. Gregson conceded that the Engineer had asse.ssed
his land fairly gl,vathe replacoment of the tile drain across his property. However, he
still disagreed thal the tile on his propertyneeds to be replaced. He said that if the tile is
not replaced, then his assassments should be much less.
X'indines
We a¡e satisfied with the Engineer's evidence and reasons for the recommended solutions
in tus ReporL which comprises the reconstructton of the entire Main Draifl to a sufficient
outlet across and downste¿m of the Appellant's lands. The Engineer's evidence is that
the existing 24" (600 mm) tile drain across Mr. Gregson's lands is in apoor state of
repair, charactenzed by frequent washouts and sinkholes, settled and tipped tiles as well
as being filled with sediment uptoiá of their diasreter. The existing tile is also too
shallow and too small to outlot the increased flows that will rosult from tho reconstuoted
upstearn tile.
Mr. Gregson agreed with the Engineer that the tilo upsteam of his lands needs to be
replaced, partioularly becauso it ís in a poor state of repaír, is too shallow and the¡re is a
pine forest and willows planted over top of it. He acknowledged the errgineer's evidence
that quicksand conditiofls are prevalent throughout the length of the drain which
conti¡ues to causo frequent washouts, sinHroles and acoumulation of sand in the tiles.
However, despite disagroeing with the Engineer that the existing tile drain across his
lands is also too shallow srd too srnall, ho failed to produce auy technical evidence to
oontradict the Engineer, Instoad he çleoted to bring forwa¡d a nine yeartecord of his
D eclc ion o/ the Tr iburtcl' Maìn Draín ønd Branch'B'Droín No, I
Pøge 6 of7
Drainage Tribunal decision regarding Municipal Drain No. 1. File:
E09
Page 114 of 245
FEB-1.6-2ØLØ r2tø8 ÊPPEÊL TRIBUNÊL 5L9 8,26 4232 P.ØA
assessment for repairs, suggesting that it will be mush cheaper to continue repairing the
tile instead of replacing it. Oddly the Engineer found at least 12 sir¡kholes during his
survey and examination of tho tile which had not been repaired in addition to the tiles
being clogged with sedimørt up to % of their diameter.
On tho questiorr of assessments, Mr. Gregson's request for areduced assessment is
premised on reducing the overall cost of the project by not replacing the downsheam
portion of the tile drain across his propenty. He conceded that his assessrnents were fair if
the entire tile drain is to bo replaced in accordance with the Engineer's report. Based on
the project as proposed by the Engineer, we are satisfied with the Engineer's
methodology used in calculating the assessments, including that of Mr. Gregson.
Order of the Tribunal
The appeals of Mr. Robert Gregson under Section 48(1Xb) and 54(l) of the Act are
denid.
Kirk Walstedt
Chair
Dated at Maidstono, Ontario this 16th day of February,Z}ll.
Decìsìon of the Tribunal
Mait Drøin and Branch'B'Draín No. I
Pøge 7 of7
TOTÊL P.Ø8
Drainage Tribunal decision regarding Municipal Drain No. 1. File:
E09
Page 115 of 245
Page 116 of 245
TIIE CORPORATION OF THE MUNICIPALITY OF BAYHAM
TO:
STAFF REPORT
Mayor & Members of Council Date: February 18,2010
FiIe: E09 Municipal DrainNo. 1
Report: DR2010-004
FROM: Drainage Superintendent
SUBJECT: Municipal DrainNo. 1
Purpose:
This report is to recommend the acceptance of the lowest complete tender bid for the provision
of drainage works for the Municipal Drain No.1.
Bacþround:
Under separate Agenda item Provisional ByJaw #2009-172 willbe given final reading providing
for the construction of the Municipal Drain No.l located in the Municþality of Bayham. The
estimated total cost of construction was $349,000.00. Having anticipated no appeals, the
construction tender process has already taken place.
Tender Forms were prepared by the Engineers, Spriet Associates. The Tender Invite Notice
provided for a closing date of November 5, 2009 at 12 noon The following tenders were
received by closing:
1. VanBree Drainage & Bulldozing Ltd. (received Tender Forrn & certified cheque in the
amount of $30,330 on Nov 5/09 at 10:47 am.) tender in the amount of $303,287.25 (including
GST), to commence work on or before December 15,2009 and complete by May l,
2010;
2. A. G. Hayter Contracting Ltd. (received Tender Form, & certified cheque in the amount of
$30,920 on Nov 5/09 at 1l:45 am.) tender in the amount of $3091120 (including GST), to
coÍlmence work on or before November 26,2009 and complete by January 31,2010;
Van Bree Drainage & Bulldozing Ltd. confirms the tender price holds for work to begin within
10 days of passing the Provisional By-Law.
Staff Comments:
The engineer's estimated cost for the construction of the works as contained within the report is
$349,000. Section 59 (1) of the Drainage Act states that where the contract price exceeds l33Yo
of the engineer's estimate of the contract price, Council of the initiating municipality is required
to call a meeting to deal with the necessary modifications. As the tendered amounts do not
exceed 733Vo, the contract can be awarded.
Staff Report DR2010-004 regarding Municipal Drain No. 1. File:
E09
Page 117 of 245
Staff Report DR20 I 0-004
17 February2010
Recommendation:
*TIIAT Staff Report DK¿010-004 be received;
AND TIIAT Council accept the tender for provision of drainage works set out in the Form
of Tender for the Municipal Drain No. 1, as submitted by Van Bree Drainage & Bulldozing
Ltd., in the amount of $3031287.25 (including GST), with work to commence on or before
March 1.r2010 and to be fulty completed on or before May 11 2010;
AND TIIAT By-law 2010-020 authorizing the execution of contract documents be
presented to Council for enactment."
Respectfully submitted
tendentDrainage Super
Staff Report DR2010-004 regarding Municipal Drain No. 1. File:
E09
Page 118 of 245
1
ctb
February 4,2010
Mayor and Council
Municipality of Bayham
9344 Plank Rd
Straffordville, Ont
NOJ lYO
Dear Mayor Lynn Acre,
I am writing on behalf of the Port Burwell Historical Society for
permission to hold aparade in the village of Port Burwell to celebrate
CanadaDay on July 1, 2010.
The Parade would run from the Royal Canadian Legion, along
\Mellington, Robinson, Pitt and Erieus streets, ending at the gazebo. A flag
raising ceremony will take place at the cenotaph. The parade is set to begin
at ll a.m. with the ceremonies to follow.
Yourself and council are invited to attend and participate, as will be
the local members of provincial and federal goveÍrments. Also included in
the schedule of events, there will be cake, juice, balloons, handouts and of
course games for the children as well as a live band.
Thank you for your kind consideration.
Port Burwell Historical Society.
Request from Port Burwell Historical Society to hold Canada Day
Parade on July 1, 2010. File: T09
Page 119 of 245
r
\,).Nrme of Orgeniz¡tion Making Request -
St¡rt-time of Event -
Route - (Also provide mao)
Y fe/:
Finish -
P llJ
¿ (1"
SpecÍfic (Road Closurg Tr¡ffic Control etc.) -
rñ ¿1,s
Meximum Number of people expected to ¡ttend
Any Special Needs -
Applicent Orga
& Signature
Municipal Represen Sign
ro0
Onta¡io Provincial Police
42696 John Wise Line
R.R. # 5
St. Thonas, Ontario N5P
Phone: 519431-2920
Fax: 51943L-2923
Cell: 519-8784029
Elgin-St. Thomas EMS
Dufy Manager
Fax: 519-637-3484
Phone: 51943'l-3098
Tillsonburg Fire DisPatch
80 Concession Street East
Tillsonburg, ON N4G - 428
359
\//
Phone: 519-842-2905 (non-emergency #)
Fax:519{'42-2190
Central Ambulance Commumcations Centre
1510 Woodcock Stre€t, Suitc #20
Londor¡ ON N6H 5Sl
Phone: 519-661-1784 Fax: 519ó61-1799
Request from Port Burwell Historical Society to hold Canada Day
Parade on July 1, 2010. File: T09
Page 120 of 245
1
Staff Report DR20 1 0-002
TO:
Lq
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
Mayor & Members of Council
l8 February 2010
February 18,2010
DR2010-002
Date:
Report:FROM: Drainage Superintendent
SUBJECT: Smith Drain Branch No.7
Purpose:
The purpose of this report is to hold a Public Meeting to consider Spriet Associates Engineer's
Report #208347 received from Spriet Associates dated December 29,2009 and filed with the
Clerk on January 19,2010.
Bacþround:
On November 20,2008 the Clerk received a Petition for Drainage Works from Mark Elliott for
lands owned by Orchard Crest Farms. On December 4, 2008 Council appointed Spriet
Associates to prepare a preliminary report under the Drainage Act, for consideration of drainage
for the affected lands known as Lots 15 and 16 Concession 11 in the Municipality of Bayham.
On February 4,2010 Council decided to proceed with Notices under the Drainage Act and
directed the Clerk to mail a Notice of Public Meeting to all interested parties. A Notice of Public
Meeting dated February 8,2010, pursuant to Chapter D17, Section 41 of the Drainage Act was
prepared; and this Notice confirmed that the Municipality will hold a Public Meeting on
Thursday February 18, 2010 at 8:00 p.m. to consider the proposed construction of the drainage
works known as the Smith Drain Branch No.7. The Notice of Public Meeting and a copy of the
Engineer's Report was mailed to:
(a) Every landowner within the area requiring drainage.
(b) Clerk of every other local municipality in which any land or road that is assessed for the
drainage works, or for which compensation or other allowances have been provided in the
report is situate.
(c) Any pubic utility, railway company or road authority that may be affected.
(d) Long Point Region Conservation Authority.
(e) The Ministry of Natural Resources.
(d) The Director, of the Ministry of Agriculture, Food and Rural Affairs.
Pursuant to Section #42 of the Drainage Act, Cotncil of the initiating municipality shall give an
opportunity to any person to withdrawal from the petition, sigr the petition or speak to the
matter. It at the end of such Council meeting, the petition contains a sufficient number of names
to comply with Sectionll4, the Council may proceed to adopt the report by giving two readings
by Council to the Provisional By-law and set the date for the first sitting of the Court of
Revision.
8:00 p.m. - Smith Drain Branch No. 7 - to consider Spriet
Associates Engineer's Report #208347 dated December 29,
Page 121 of 245
Søff Report DR2010-002 18 February 2010
In addition, any owner of land assessed for maintenance or repair may appeal from the
assessment contained in the Smith Drain Branch No.7 report # 208347, which was served upon
them by regular mail on February 8, 2010.
Staff Comments
Following the engineer's presentation at the Public Meeting, landowners and all other affected
parties are given the opportunity to voice their concerns relating to any aspect of the report. If
for any reason the report should be reconsidered, Council may refer the report back to the
engineer.
In addition landowners in the area requiring drainage shall be given an opportunity to withdraw
or add their names to the petition. This shall include affected Municipalities if their lands or
roads are within the area requiring drainage.
If the petition does comply with Section 4, Council may proceed to adopt the report by giving
two readings to the attached Provisional By-Law.
Strategic Plan Goals:
Goal#5: Develop a new and improved infrastructure network.
Recommendations:
THAT in accordance with Sections 44 to 46 of the Drainage AcÇ Council of the
Corporation of the Municþality of Bayham hereby adopts Spriet Associates report
#208347 dated December 29r2009rreferred to as the "Smith Drain Branch No.7" report;
AND THAT Provisional By-law #2010- 011 be given first and second reading;
AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice
of the time and place of the first sitting of the Court of Revision to the affected parties
pursuant to Section 46 Q) of the Drainage Act;
AND TIIAT a date of April 1,2010 be set for the first sitting of the Court of Revision.
Respectfu lly submitted,
Bill Knifton
8:00 p.m. - Smith Drain Branch No. 7 - to consider Spriet
Associates Engineer's Report #208347 dated December 29,
Page 122 of 245
TIIE CORPORATION OF' TTIE MI]MCIPALITY OF' BAYHAM
BY-LAW NO. 2010411
A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE \ryORKS
IN THE MI.INICIPALITY OF BAYHAM IN THE COIJNTY OF ELGIN
KNOTryN AS THE SNIITH DRAIN NO. 7
\ryIIEREAS the Engineer Spriet Associates on behalf of the Municipalþ of Bayham in
accordance with Section #78(1) of the Drainage Act, R.S.O. 1990, requests that the following
lands and roads be drained by drainage works:
o Part Lots 14 - 16, Concession 11, MunicipâIrty of Bayham
o Lot 15, Concession 12, Township of South-West Oxford
AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report
No. 208347, prepared by Spriet Associates, dated December 29,2009, which is attached hereto
as Schedulu"Ã", and forms part of this By-Law.
AI\D WHEREAS the estimated total cost of constructing the drainage work is $56,900.00;
AND WHEREAS the Council is of the opinion that the drainage of the area is desirable;
NO\ry THEREFORE the Council of the Municipalþ of Bayham enacts as follows:
1. Engineer Report No. 208347, datú December 29, 2009 and attached hereto, is hereby
adopted and the drainage works as therein indicated and set forth are hereby authorized
and shall be completed in accordance therewith.
2.1 The Corporation of the Municipalþ of Bayham may borrow, on the credit of the
Corporation, the amount of $56,900.00, being the amount necessary for construction of
the drainage works.
2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section #85 of the Act;
(b) commuted payments made in respect of lands and roads assessed within the
municipalþ;
(c) monies paid under Subsection #6L(3) of the Act; and
(d) monies assessed in and payable by another municipalþ, and
8:00 p.m. - Smith Drain Branch No. 7 - to consider Spriet
Associates Engineer's Report #208347 dated December 29,
Page 123 of 245
3.
ByJaw No. 2010-011 -2-X'ebruary 18,2010
such debentures shall be made payable within five (5) years from the date of the
debenture and shall bear interest at a rate not higher than the rate charged by a chartered
bank of Canada.
A special equal rate suffrcient to redeem the principal and interest on the debentures shall
be levied upon the lands and roads as set forth in the attached Schedule "4" to be
collected in the same manner and at the same time as other taxes are collected in each
year for five (5) years after the passing of this byJaw.
For paying the amount of $16,642.00 being the amount assessed upon the lands and
roads belonging to or controlled by the municipality, a special rate suffrcient to pay the
amount assessed plus interest thereon shall be levied upon the whole rateable property in
the Municipalþ of Bayham in each year for five (5) years after the passing of this
Provisional By-law to be collectd in the same manner and at the same time as other taxes
are collected.
All assessments of $250.00 or less are payable in the first year in which the assessment is
imposed.
This ByJaw comes into force on the passing thereof and may be cited as the 'Smith
Drain - Branch No. 7.
READ A FIRST AI\D SECOND TIME this 18h day of February 2010.
Provisionalty adopted this 18h day of February 20t0.
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED this day of 2010.
4.
5.
6.
MAYOR CLERK
8:00 p.m. - Smith Drain Branch No. 7 - to consider Spriet
Associates Engineer's Report #208347 dated December 29,
Page 124 of 245
COURT OF REVISION - MT'NICIPALITY OF BAYIIAM
Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for
considering and determining of Appeals to the said Court of Revision to the Assessment of
Bylaw #2010-011 will be held in Council Chambers at THE BAYHAM MIINICIPAL
OFFICE in Straffordville on April 1, 2010 at 8:00 p.m. All notices of assessment appeal by an
owner shall be served on the Clerk of the Municþality AT LEAST 10 DAYS PRIOR to the first
sitting of the Court.
Date of mailing
CLERI(
8:00 p.m. - Smith Drain Branch No. 7 - to consider Spriet
Associates Engineer's Report #208347 dated December 29,
Page 125 of 245
Page 126 of 245
?
ct3
Washroom/Change room
First I want to say that the new washroom/change room is a plus for the beach area and
provide a much needed facility one that the Municþality can be proud of.
However at this time I am informing you that I will not look after the washroom/change
room facility with mybusiness site in 2010.
As the vendor at the beach site and being responsible for the care of the facility this past
yea4 2009,I'm going to address some of the issues and hopefully this will explain why I
prefer not to continue.
When the beach is busy the facility is busy. At these times looking after it can be very
trying as¡ we are usually busy with customers as well. Just trying to enter the facility to
replenish supplies can lead down a path you may not want to go and never mind putting
those supplies in the proper dispenser. Also when customers learnt that we were looking
after the facility they were not happy if we had to dash offto get toilet tissue for the
bathrooms or anything else. So that being said I think you can see why I prefer not to
carry on.
Since this past suÍìmer I have put some suggestions together that I feel could heþ with
the operation of the facility.
My suggestions:
o Signage - hours of operation and sign stating, "'Washroom"
o Larger toilet tissue dispensers
o Personal hygiene containers - need to be installed in the ladies bathroom
. Old bathroom building - revamp for change rooms along with signage
I look forward to this season and getting back on the beach again.
Kindest Regards
C. Valerie Donnell
Correspondence received February 9, 2010 from Valerie Donnell
regarding Port Burwell washroom. File: C13
Page 127 of 245
Page 128 of 245
2009.11.27 6.3 9050 MUNICIPALIW OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0210412010
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
OOOO33 AGLINE
1203674 OIL, REI.AY, KIT 0'U2512010 I 735.00 007980
Cheque Amount- 735.00
OOOO44 ALISAR AGGREGATES INC
20034059 WINTER SAND o1t31no10 I 4.305.88 00798r
Cheque Amount- 4,305.88
001337 AROUND ABOUT BAYHAñ/|
carbon monoxide CARBON MONOXDE AD O2lO1l2O1O I 31.50 007982
edison fest SIGTEBOARD COMPETITION RO 0210312010 I 10.87 007982
Cheque Amount - 42.37
OOOOTO ATKINSON, DAVIES INC
0028517 PORT BURWELL WATER PROJEC' 12t31t2009 I 371.70 007983
Cheque Amount - 371.70
001229 AYLMER &AREA CHAMBER
821 ANNUAL MEMBERSHTP 02t02t2010 I 175.38 007984
Cheque Amount - 175.38
001231 CENTRAL ELGIN FIRE RESCUE
o37lo9 TNSURANCE PREMTUM 1A31/2009 I 't35.05 007985
Cheque Amount -'135.05
OOOIOO CORPORATE EXPRESS
243í44Ti LABELS, STAPLERS
2435æ27 APPT BOOKS
OOO212 COUNTY OF ELGIN
INOOOO2OO34 POLICE SERVICES
Cheque Amount - 73.80
12t31t2009 I 2,879.00 007987
Cheque Amount - 2,879.00
001375 CRANBERRYKENNELS
cat quarantine QUARANTINE OF STRAY CAT O2l02l2O1O I '178.50 007988
Cheque Amount- 178.50
OOO272 DYNAMIC FLUID PRODUCTS INC
f-95775-0 R|NGS 02t01t2010 I ',t76.72 007989
f-95833-0 RTNGS O1t29t2010 I 24.11 007989
f-9s87G,0 HYDRAULTC HOSE REEL, CRTMPS 01t29t2010 I 237.s3 007989
f-9s88+0 cRrMPS, HOSE 01t29t2010 I 43.57 007989
Cheque Amount -481.93
OOO334 FASTENALCANADA
ONTIS31752 PARTS
ONTIS31775 PARTS
0210412010 3:25PM
01t27t2010 I 62.12 007986
01t27t2010 I 11.68 007986
o'1t18t2010 I 7.o2 007990
o'U18t2010 t 817.24 007990
Page 1
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 129 of 245
2009j1.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0210412010
lnvoice
Payee Number
Cheque . Cheque
Amount Number
Cheque Amount -824.26
27.97
OO1O27 GREEN LEAAGCENTERINC
0000100778 DUST CAP, ADAPTERS 01t28t2010 I 007991
Cheque Amount -27.97
I,890.00
001656 HARMS EXCAVATING LTD
200900239 CLEAN UP BRUSH &TREES o1125t2010 I 007992
Cheque Amount -1,890.00
8,148.00
001328 H|-TECH CONTROLS (LONDON)
10-023 SEPTAGE RECEIVING PROJECT O1I22I2O1O 'I 007993
Gheque Amount -
OOO991 HORVATHAUTOPARTS
197æ7 GLOVES o'U2612010
02103t2010197877WRENCHES
Cheque Amount -
02t04t2010 3:25PM
8,'t48.00
33.88 007994
48.55 007994
OOO427 HYDRO ONE NETWORKS INC
Jan 01't8l-23005
Jan 1265G91004
Jan 18850-12458
Jan 1897144027
Jan 18971-52001
Jan2525ù12302
Jan 28799-40004
Jan 4385G12451
Jan 5025ù12458
Jan 5645G12330
Jan 6276G43000
Jan75250-12272
Jan 87770-2O012
Jan 93850-'t2278
Jan 93850-91019
Jan9397U20342
000217 tBtGROUP
223989
000446 JACKIEBOOTLE
JanllFeblS/10
UTILITIES - INTERP CENTRE
UTILITIES. PUMP#TI
UTILITIES - PB LIBRARY
UTILITIES - METER CHAMBER
UTILITIES - BOOSTER PUMP
UTILITIES. PB OPP
UTILITIES. PUMP# I
UTILITIES - PB CENTEN PARK
UTILITIES - MARINE MUSEUM
UTILITÍES - BOAT LAUNCH
UTILITIES - E.C.C.
UTILITIES - LIGHTHOUSE
UTILITIES - EDISON MUSEUM
UTILITIES - PB FIREHALL
UTILITIES - PUMP#7
uTtLtTtEs - v.c.c.
82.43
47.93 007995
108.10 007995
160.50 007995
38.99 007995
104.39 007995
¿18.86 007995
428.79 007995
76.5f 007995
245.31 007995
46.68 007995
124.54 007995
63.38 007995
104.53 007995
221.77 007995
77.25 007995
860.65 007995
0112912010
01129t2010
o'U2912010
0112912010
01129t2010
0112912010
01f2912010
01t29t2010
0112912010
0112912010
o'v29t2010
01129120',to
01t29t2010
01129120'to
01t29t2010
0112912010
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Cheque Amount -
1213112009 ICONSULTING FEES
Cheque Amount -
0210212010 I
2,394.22
791.66
2,758.'t8
2,394.22 007996
007997MANAGER FEES
Cheque Amount -791.66
Page
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 130 of 245
lnvoice
Payee Number
Invoice
Date Type
Cheque Cheque
Amount Number
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
01/2?/2010 I 5,523.29 008000
0112u2010 I 3,727.12 008000
0210412010 3:25PM
Accounts Payable
Royal Bank
Cheque Register - 0210412010
OOO518 I(WK KOPY PRINTING
250ø¡6 BAYHAM NEWSLETTER 02t02t2010 I 176.85 007998
ChequeAmo nt- 176.85
000560 LOVERS ATWORK OFFICE FURNITURE
100129 SQUARE GLTDES 01t29t2010 I 2s0.86 007999
8642A RETURNLEGCAPSFORTABLES O2IO3I2O1O C .13.56 007999
Cheque Amount -237.30
OOO572 MANULIFE FINANCIAL
100654150 FEBRUARY'IO REMIT
100654466 FEBRUARY'10 REMIT
12/0/,12009 I 11.87 008003
12,17t2009 I 1't.87 008003
12117t2009 t 26.42 008003
o1t04t2010 I 7.48 008003
0111112010 I 4.49 008003
0111312010 I 8.57 008003
0111512010 I 4.49 008003
0111812010 I 4.49 008003
0112512010 t 7.48 008003
Cheque Amount - 9,250.41
00061O MINISTER OF FINANCE
8708 FIRE COLLEGE REGTSTRATTONS O1125t2010 I 195.00 008001
Cheque Amount - 195.00
001624 MINISTRY OF FINANCE / MTO
agreement AUTHORIZED REQUESTORAGRM 02y02/2010 I 250.00 008002
ChequeAmount- 250.00
000617 MUDFORD FAMILY FOOD TOM.¡
10110501995 SUPPLTES
10110503258 SUPPLTES
10110505025 SUPPLTES
10110508714 SUPPLTES
10110510233 SUPPLTES
10110510757 SUPPLTES
10110511140 SUPPL|ES
10110511862 SUPPLTES
10110513389 SUPPLTES
0210212010 I 393.75 008006
Cheque Amount - 87.16
OOO6I8 MUNICIPAL FINANCE OFFICERS
renewal 201'0 MEMBERSHIP RENEWAL O1t26l2O1O I 281.40 OO8OO4
Gheque Amount - 281.40
OOO@Í7 NORFOLK DISPOSAL SERVICES
129517 GARBAGE D|SPOSAL 01t31t2010 I 35.299.23 008005
Cheque Amount - 35,299.23
000669 ONTARIO MUNICIPAL WATER ASSOC
2010 membership 2010 MEMBERSHIP
OO1I58 ONTARIO PLUMBING
Gheque Amount -393.75
Page 3
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 131 of 245
2009.11,27 6.3 9050 MUNICIPALITY OF BAYHAM 0210412010 3:25PM
Accounts Payable
Royal Bank
Cheque Register- 0210412010
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
1034 2O1O MEMBERSHIP
001455 OTTERVIEW MACHINE
01t17t2010 I 60.00 008007
Cheque Amount - 60.00
1429 SPROCKETS 01t25t2010 I 57.7s æ8008
Cheque Amount - 57.75
OOO727 PUROLATOR COURIER LTD
407445003 COURTER SERVTCE 0il2A2úO I 146.23 008009
Cheque Amount- 146.23
001655 RAYTEC RADIANT HEATERS LTD.
15ûfi BURNER, TUBE, COUPL|NGS 01t22t2010 I 988.75 008010
ChequeAmount- 988.75
OOO752 RESQTECH SYSTEMS INC
000'10368 WAtsT BUCKLE ASSEMBLY OltOSnOß I 65.54 008011
ChequeAmount- 65.54
000806 SGSCANADAINC
10401442 LAB FES o1t26t2010 I 423.15 008012
10401444 l-AB FEES O1t26t2010 I 562.80 008012
10401445 LAB FEES 01t26t2010 I 120.75 008012
10401446 t-AB FEES O'v26t2010 t 111.30 008012
10401447 láB FEES 01t26t2010 I 291.90 008012
10402022 LAB FEES O1t27t2010 I 140.70 008012
Cheque Amount - 1,650.60
OO.I657 SIEGFRIED AND MARGARET BLONDEEL
067 REFUND PARTIALZONTNG FEE 12,31t2009 I 650.00 008013
Cheque Amount - 650.00
OO.I482 SUN MEDIA CORPORATION
x1t256342 NOMTNATTONS AD
X11257338 FIRE CHIEF AD
X11257339 AD FORTREASURER
OOO874 TEAMTRUCKCENTRES
A200330096 PARTS o2t02t2010 I 1,283.33 008015
Cheque Amount - 1,283.33
OO1OO2 TILLSONBURG FIRE & SAFEry EQUIPMENT
'13239 TNSPECT EXnNGUTSHER 01t25t2010 t 42.00 008016
Cheque Amount - 42.00
OOO91O TOVVNOFAYLMER
lvco7172 TNSPECT|ONS - BLDG DEPT 12t31t2009 I 365.13 008017
0110812010 I 189.88 008014
0111312010 I 2'14.95 008014
0111312010 t 225.82 008014
Cheque Amount- 630.65
Page 4
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 132 of 245
2009.11.27 6.3 9050
0@925 TRILLIUM RAILWAY COMPANY
PCK159I SIGNALS
OOO932 UNDERHILL FARM SUPPLY LTD
2'13779 COUPLERS
MUNICIPALITY OF BAYHAM 0210412010 3:25PM
Accounts Payable
Royal Bank
Cheque Register - 0210412010
ChequeAmount- 365.13
oaúP010 r s60.98 008018
ChequeAmount- 560.98
01t27t2010 I 38.95 008019
ChequeAmount- 38.95
OOO981 WILSON'S LAWN CARE
Dec'09 SNOVVPLOWNG DEC'09 1u31l2oos I 885.94 008020
Cheque Amount - 885.94
Cheque Run Total - 79,892.28
Page 5
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 133 of 245
2oos.11.27 6.3 e050 MUNtCtpALtTy OF BAYHAM O2t1Ot2O1O 1:52pM
Accounts Payable
Royal Bank
Cheque Register - 0211012010
OOOI.I4 BOB BUTLER
pay reimbursement NET PAY 0?/0812010 I 1,466.91 008021
Cheque Amount - 1,466.91
Cheque Run Total - 1,466.91
Page 1
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 134 of 245
lnvoice
Payee Number
lnvoice Cheque Cheque
, ' Date Type Amount Number
00't647 1255475 oNTAR|O LTD
ChequeAmount- 31.50
OOOO52 AMTELECOM COMMUNICATIONS
Feb 0060257907 INTERNET- OFFICE 0U0112010 I 85.00 008023
Feb 0060341982 INTERNET - EDISON MUSEUM O2lO1l2O1O I 48.25 008023
Feb 0060408229 INTERNET - MARINE MUSEUM O2lO1l201O I ß.25 008023
Feb 0060493387 INTERNET - CaARAGE 0Aü/2010 1 28.30 008023
Feb 5198665521 MONTHLYTELEPHONE OAü2010 I 1,223.39 008023
Cheque Amount - 1,433.19
OOOOSI AYLMER TIRE
0000062086 REPATR REAR T|RE - TRACTOR 01t29t2010 I 187-44 008024
0000062101 TNSTALL T|RE O1t30t2010 I 31 r .88 008024
Cheque Arnount - 499.32
OOOO9I BARRYR. CARD
212012-30 LEGALSERVICES
212013.30 LEGALSERVICES
212014-30 LEGALSERVICES
2009.11.27 6.3 9050
902560 SUPPLTES
902609 SUPPLTES
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0211012010
041012010 2:57PM
02t0412010 I 6.91 008022
oaMt2010 I 24.59 008022
02t02t2010 r 38.33 008025
0210212010 I 38.33 008025
0z0?J2010 I 2,980.15 008025
Cheque Amount - 3,056.81
OOOI41 CAIN'SAUTO SALES &SERVICE
7418 LOF, T|RE ROTATE 01t07t2010 I 63.79 008026
7422 LOF O1t07t2010 I 44.02 008026
7531 REPI-ACE BELT & WATER pUMp 01f27t2010 I 413.25 008026
Cheque Amount- 521.06
OOO154 CANADIAN KOOL WATER
2-1942 WATER BOTTLES 01t01t2010 I 58.00 008027
2-1975 WATER BOTTLES 01t01t2010 I 24.00 008027
2-2033 WATER BOTTLES O1tO112010 I 30.00 008027
Cheque Amount - 112.00
000156 CANADÍAN PIPE & PUMP SUPPLY LTD
T423198 ELBOW PCS WELL CASTNG OZ0A2O10 I 1s4.99 008028
ChequeAmount- 154.99
OOOIOO CORPORATE EXPRESS
24405013 STAMP PADS, |ÁBELS 02t03t2010 I 85.72 008029
24409605 PAPERCLTPS 02t03t2010 I 24.18 008029
OOO28O EAST END SUPPLY
Cheque Amount -109.90
Page 1
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 135 of 245
2009jt1.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211012010
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
6074/.couPLrNGs, DRtvE cHAtN 01t25t2010 I 2U.36 008030
ChequeAmount- 284.36
OOO299 ELGIN PURE WATER
0000155788 MONTHLYRENTALCHARGE 02t01t2010 I 106.58 oo8o3l
ChequeAmount- 106.58
OOO334 FASTENAL CAI{ADA
ONTIS32O4O DRILL BIT
ONTIS32O6I PARTS
ChequeArnount- 137.8ô
001637 FUTURE ROAD SOLUTIONS INC.
90079 GEOMELT 02t03t2010 I 2,326.85 oo8o33
Cheque Amount - 2,326.85
OOO357 G& K SERVICES CANADA INC
151812554 SHOP TOVVELS, FLOOR MATS 02t04t2010 I 178.94 oo8o34
Cheque Amount - 178.94
001258 HENNESSYGIBSON HOGAN
52380 LEGALSERVICES
001328 H|-TECH CONTROLS (LONDON)
ChequeAmount- 500.66
10{33 SEPTAGE RECEIVING
1G034 SEPTAGE RECEIVING
0211012010 2:57PM
0112912010 I 23.73 008032
01/2912010 I 114.13 008032
01129120'to I 500.66 008035
01/28/2010 I 9,763-20 008036
01t28t2010 I 6,508.80 008036
01t04t2010 I 16.63 008040
0110712010 I 16.43 008040
0110812010 I 12.25 008040
0112512010 I 39.35 008040
Cheque Amount - 16,272.00
OOO427 HYDRO ONE NETWORKS INC
Feb 06571*44066 UTILITTES - METER CHAMBER O2t02t2010 I 42.66 008037
Feb 3579543000 urlLlrlEs - PUMP#6 o2to3l2o10 I 68s.6s oo8o37
Feb6277ù20225 UTILITIES - VTENNA MEM PARK O2tO3t20'tO I 332.02 oo8o37
Cheque Amount - 1,060.33
OOO498 KEN SPROUL
4535 SNOWPLOWING 01131t2010 I 2,345.70 008038
Cheque Amount - 2,345.70
OOO5O4 KEVIN KITCHING
course reimburse INCIDENT MANAGEMENT 0210812010 I 229.40 008039
Cheque Amount - 229.40
OOO5IO KLASSEN AUTO PARTS
146152
146457
1-465'10
147565
10" EXTENSION
ROCKER, BLADE BOX
ROCKER
GREASE GUN
Page 2
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 136 of 245
lnvoice
Payee Number
Cheque Cheque
Amount Number
2009j1.27 6.3 9050
OOO54O I.AERDAL MEDICAL CANADA LTD.
81141578 BATTERYPACK
OOO235 LIPPERT & I¡/RIGHT FUELS LTD.
0112612010 r 307.93 008041
Cheque Amount -307.93
011't312010 I 1,948.30 008042
ouoatzo'to I 3,582.99 00804i
0110612010 I 667.70 008042
0110612010 I 827.39 008042
0110812010 I 1,190.44 008042
011202010 I 1,859.71 0080ø,2
0112012010 I 672.01 008042
01120t2010 I 1,634.61 008042
0112712010 I 545.94 008042
0112712010 I 885.00 008042
0211012010 2:57PMMUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211012010
1-47596 MEASURTNG CONTATNER 01t26t2010 I 7.90 oo8o4o
147U4 otL, FTLTER 01t26t2010 I 39.65 oo8o4o
Cheque Amount - 132.21
7703486
87453
874il
87455
88317
90554
90555
90556
92103
92104
ULS DIESEL
ULS DIESEL
REG GAS
DIESEL DYED ULSD
ULS DIESEL
ULS DIESEL
DIESEL DYED ULSD
REG GAS
ULS DIESEL
REG GAS
Cheque Amount - 13,814.09
000560 LOVERS ATWORK OFFICE FURNITURE
86104 TABLE LEG CAPS o2101t2010 I 13.56 oo8o43
Cheque Arnount - 13.56
000569 M&LSUPPLY
0000116463 PARTS O1t27t2O1O I 96i.94 OOBO,|4
0000116534 CREDTT- F|RE HYDRANT 01t2712010 C -326.57 008044
Cheque Amount - 635.37
OOO573 MARC'S GAS BAR & VARIETY
09 '10 GALVANTZED FtTTtNc O'tt27t2010 I 12.08 oo8o45
Cheque Amount - 12.08
OOO6IO MINISTER OF FINANCE
certificate applic LIMITED SUBSYSTEM CERTIFICAT 0211012010 I 115.00 008046
watef operatof cERTlFlcATloN RENEWAL 0211012010 I 115.00 008046
ChequeAmount- 230.00
000627 MURRAYS HEATING &AIR
4654 TNSTALLTUBE HEATER OAæt2010 I 389.71 oo8o47
ChequeAmount- 389.71
OO1483 PARTSMASTERCANADA
50033010 ELECTRODES 01t29t2010 I 300.71 008048
Cheque Amount - 300.71
Page 3
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 137 of 245
. lnvoice .Cheque Cheque
Date Tyæ Amount Number
OOOTIO PORT BURVVELL HOME HARDWARE
2009jt1.27 6.3 9050 MUNÍCIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211012010
0211012010 2:57PM
7543
7545
7555
7565
7574
OOO77O RODGERMARTIN
#1 '10
RECYCLE BOXES
PINE SOL CLEAI.¡ER
BRACKET SHELVES
o'v1412010 I 541.95 008049
o1115120't0 I 7.89 008049
0112012010 I 6.76 008049
I-AUNDRY DETERGENT o1t26t2010 I 8.21 008049
BULB FOR EXIT LIGHT 0112812010 I 2.58 008049
ChequeAmount- 567.39
K-9 CONTROL JANUARY'10 01ß1n010 I 1,207.50 008050
Cheque Amount - 1,207.50
OO,I 106 SIEMENS WATER TECHNOLOGIES
t041526 B|OX|DE 0111512010 I 3,904.15 008051
Cheque Amount - 3,904.15
OOO814 SIFTO CANADA INC
721779rì4 BULK HtcHWAy COARSE O1t29t2010 I 5,057.63 008052
72178947 COARSE BULK HtcHWAy 02103t2010 I 5,461.38 008052
Cheque Amount - 10,519.01
001434 STANTEC CONSULTING LTD.
431913 RTCHMOND COMMUNTTYWATER 01t14t2010 I 9s7.08 008053
Cheque Amount- 957.08
001599 STEVEADAMS
workboots WORKBOOTS O1l23l2O1O I 193.16 OO8OS4
Cheque Amount - 193.16
OOO857 STRONGCO EQUIPMENT
006359 CANVAS JACKET 02t08t2010 I 160.42 008055
Cheque Amount - 160.42
OOO93O TSCSTORESL.P.
181016118 HOSE MENDER, ELBOWS O'U18t2010 I 13.30 008056
181016274 TEST CAPS, pVC CAPS, ptpE 01t20t2010 I 77-96 008056
Cheque Amount -91.26
001324 UNDERHILLBROS
87463 SNOWPLOWNG 0112812010 I 204.76 008057
Cheque Amount - 204.76
OOO953 VIENNAHOMECENTER LTD
347087 WNDSHTELD WASHER 01t04t2010 I 3.15 0080s8
347113 MATLBOX 01t05t2010 I 38.40 OO8o58
347150 KEy CUT 01t06t2010 I 2.25 008058
347587 SEWER CAPS 01t20t2010 I 31.05 008058
Page 4
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 138 of 245
2009.11.27 6.3 9050
OOO957 VOTH SALES & SERVICE LTD
0000181962
0000181967
0000181972
0000181974
0000181980
0000182084
0000182085
0000182092
00001821 l0
0000182124
0000182125
00001 821 33
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211012010
Cheque Amount -
0211012010 2:57PM
FILTERS
ANTIFREEZE
REPI-ACE DRIVE AXLE SHOES
FILTERS
FILTERS
MIRROR
WNDSHIELD WASHER FLUID
NUTWIjEEL
SERVICE CALL & LABOUR
PIPES, TIES, DRAIN VAL\Æ
ANTIFREEZE
STARTER
74.85
42.90 008059
u.32 008059
1,814.06 008059
119.77 008059
151.96 008059
13.55 008059
15.82 008059
7.68 008059
135.32 008059
2,774.74 008059
32.25 008059
310.74 008059
0110512010
0110612010
01t06t2010
01t0612010
01t07120't0
0112712010
0112712010
0il28/2010
oil28/2010
0112912010
01t29t2010
01t29t2010
I
I
I
I
I
I
I
I
I
I
I
I
Cheque Amount-5.503.1'l
Cheque Run Total -68,579.80
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
Page
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 139 of 245
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - O2l11l2O1O
041112010 1:51PM
001493 GERRYLEMAY
conference - OGRA ocRA coNFERENcE o2l11f2o1o I 8at.93 008060
ChequeAmount- 5.18
OOO913 TOV\ßISHIP OF MAI.AHIDE
09033 NOVEMBER - DEC WATER'o9 12131t2009 I 36,563.58 008064
Cheque Amount - 36,563.58
Cheque Run Total - 40,062.54
000376 GIBSON BENNETT
file# C0&910 LEGAL SERVTCES
OOO427 HYDRO ONE NETWORKS INC
Feb 0024G,14793 UT|LIT|ES - GARAGE
æ0710 PORTBURWELLHOME HARDWARE
SINGLE CUT KEY
Cheque Amount- 8et.93
oaoa2010 I 1,610.62 æ8061
Cheque Amount - 1,610.62
02104t2010 t '1,018.23 008062
Cheque Amount - 1,018.23
0u09t2010 I 5.18 008063
Page 1
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 140 of 245
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211112010
0211112010 3:52PM
OOOI95 CLIFF EVANITSKI
conference - ogra OGRA CONFERENCE 0A1112010 I 864.93 008065
ChequeAmount- 864.93
001162 EDKETCHABAW
conference - ogra OGRA CONFERENCE 0211112010 I 864.93 008066
OOO991 HORVATH AUTO PARTS
197936 VINYLDECALS
197994 PART
ChequeAmount- 864.93
oz05r2u0 I 18.08 008067
0210912010 f 13.56 008067
Cheque Arnount - 31.U
OOO58O MARKTAYLOR
conference - ogra OGRA CONFERENCE O2l11l2O1O I 864.93 008068
Cheque Amount- 864.93
OO116I WAYNE CASIER
conference - ogra OGRA CONFERENCE OA112O1O I 864.93 008069
Cheque Amount- 864.93
Cheque Run Total - 3,491.36
lnvoice Cheque Cheque
Date Type Amount- Number
Page 1
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 141 of 245
2@9.11.27 6.3 9050 MUNICIPALITY OF BAYHAM 0211212010 9:264M
Accounts Payable
Royal Bank
Cheque Register - O2l12l2O'10
@1422 LIONS CLUB OF STRAFFORDMLLE
memorialdonation BASIL NEVILL - lN MEMORY o2l1'U2010 I s0.00 000070
ChequeAmount- 50.00
Cheque Run Total - 50.00
Page 1
Cheque Register being Cheque #7980 to Cheque #8070 inclusive
totaling $193,542.89 and Payroll Disbursements for the period
Page 142 of 245
80Rt¡, I.IUNICIPALITY 0F BAYHAI,I
TOT PACKETS - 2
CURRENT
FEDL TAX 6,334.2L
NR TAX
PROV TAX
EI CONT L,4LO.zA
QPIP
cAN PEN 5,449.88
QC PEN
QC HSF
0N EHT 753. 0 t
I.IB HET
NL HAPSET
TOf STATS II,947.38
CHEQUES
DEPoSITS 27,964.34
US DEPS
DED ÐEPS
TOT NPAY 27 ,964.34
RRSP
RTI
ADJUST - DR
3,994.60
454.22
1,156.68
2?9.L4
5 .8L4 . 64
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COI'IPANY TOTALS
ADJUST - CR CURRENT TOTAL
I0,528.8r
I ,864.50
4,586.56
942. L5
17 ,762.02
27 ,964.34
27 ,964.34
YTD ADJUST
PP e^di\ \rnbtltc'
RUN: FEB 9 ?OLO NO: A
PAGE:2315
GST REG: I000574I5 RT0004
COìIPANY PAGE: 3
DEBIT DATE: FEB 10, ?OLO
DATE 0F PAY: FEB 12, ?OlO
YTD TOTAL
27,47A.LA FEDL TAX
NR TAX
PROV TAX
5,398.83 EI CoNT
QPIPL3,22L.96 CAN PEN
QC PEN
QC HSF
2,846.43 0N EHT
I'IB HET
NL HAPSET
48,945.40 TOT STATS
CHEQUES
96,398.L6 DEPOSITS
US DEPS
50. OO DED DEPS
96,445.L6 TOT NPAY
RRSP
RTI
T0T PAYRoL 39,9LL.72 5,8L4-64 45,726_36 L4:5,39O-56 TOT pAyROL
SERV CHRG 307.17 95.00 4O2-L7 64L.L5 SERV CHRGGST 20.11 20.11 s2-o6 GSTPST PST
GRAND T0T 4O,239.O0 5,909.64 46,L48.64 L46,D63.77 GRAND TOT
ANALYSIS OF SERVICE CHARGES
ITEH UNITS CHARGE ITEI'I UNITS CHARGE ITEH UNITS CHARGE
SALARIED WORKPAYS I8 28.62 HOURLY WORKPAYS A L2.72 PAYROLL RUNS L 46.00
PAY ADVICÊ FOLD 26 5.72 COURIER FEE 2 24.OO BASIC TAX FORHS 79 165.II
TAX FORI.I RUN 1 25.00 ANNUAL IIAINTENANCE 95.00
TOTAL S,/C SUBJECT T0 GST IS: 4o2.L7
ToTAL PAYRoLL DEBIT IS 46,L4a.64 DEBIT INFoRIIATIoN: Oo5 O5to2 IotI925
THE ABOVE ANALYSIS INCLUDES UNCOLLECTED FEES FOR THESE PREVIOUSLY PROVIDED SERVICES,/ITEHS
RUN DATE ITE}T UNITS CHARGE RUN DATE ITEI.I UNITS CHARGE
JAN 29 2OIO ANNUAL I{AINTENANCE 95.00 JAN 27 2OIO COURIER FEE 1 I2.OO
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Page 144 of 245
?
THE CORPORATION OF THE
MTJNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-012
AMEI\DING BY-LAW 2010.006
A BY.LAW TO APPOINT FENCE \¡IEWERS
AND TO SET OUT THE REMTJNERATION
\VIIEREAS Section 2 of the Line Fences Act, Chapter L.17 states that the Council of every
local municipality shall byby-law appoint such number of fence viewers as are required to carry
out the provisions of this Act and the by-law shall fix the remuneration to be paid to the fence
viewers and the remuneration shall be fixed on an hourly or daily rate for each attendance or re-
attendance by the fence viewers;
AND \ryHEREAS Council did by By-law 2010-006 passed February 4,2010, appoint three
persons as Fence Viewers for a term ending December 31,20101'
AND \ilIIEREAS the Council of the Corporation of the Municþality of Bayham deems it
expedient to appoint an additional Fence Viewer for the term set out below;
NOW THEREFORE THE COI]NCIL OF THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT By-law 2010-006 is hereby amended to add the following person as a Fence
Viewer for the Municipality of Bayham for a term to expire December 37,2010:
Richard Wood,9819 Coyle Road, R.R. # 6, Tillsonburg, ON N4G4G9
2. THAT all other terms and conditions of By-law 2010-006 are hereby confirmed.
3. AI\D THAT this by-law shall take effect upon the date of its enactrnent.
READ A FIRST, SECOND, AND THIRD TIME and finally passed this 18th day of
February 2010.
MÄYOR CLERK
Verbal update regarding Fence Viewers Appointment, Draft By-
Law 2010-012.
Page 145 of 245
Page 146 of 245
q'
CORPORATION OF THE MUNICIPALITY OF BAYHAM COO
STAFF MEMORANDUM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Harbourfront Committee Membership
DATE: February 11,2010
FILE:
In December 2009, Council approved Terms of Reference for a new Harbourfront Committee to provide
advice, assistance, and support to Council regarding the harbourfront area. The terms of reference
provides for between 5 and 7 members of the public plus Council representation.
Staff placed ads requesting volunteers in the local newspapers and on the municipal website in early
December, with an application deadline of January 6th. The deadline was subsequently extended as
sufficient applications had not been received.
Five applications have now come forward interested on serving on this Committee, as follows:
Ray Talbot
Ron Bradfield
Brenda Martin
Doug Lester
Craig Gregson
It is recommended that these individuals be appointed to the Committee. Should additional individuals
express interest, the Terms of Reference provide for two more members.
Staff Memorandum regarding Harbourfront Committee
Membership. File: C00
Page 147 of 245
Page 148 of 245
?
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: CAF Fund Agreement
DATE: February ll,20l0
FILE: F05
NUMBERIF20I0-02
Purpose
This report is to present an amending agreement with the Government of Canada, Minister of lndustry,
under the Community Adjustment (CAF) Fund regarding the Ferry Service Feasibility and Impact Study.
Background
As Council will recall, funding for the Ferry Service Feasibility and Impact Study was partially under the
federal Community Adjustment fund, for approximately 40Yo to a maximum of $92,000. With the
determination that Phase 2 will not proceed, the agreement between the Municipality and the federal
govemment requires amendment.
Staff Comments
Staff received the attached amending agreement requested by administration for the CAF program. Staff
have no concerns as it is reflective of the costs actually incurred for Phase l. A draft by-law is attached to
this report for Council consideration to approve the amendment.
Attachments
. Draft By-law No. 20010-013, to approve an amending agreement with the Her Majesty the Queen in
Right of Canada, as represented by the Minister responsible for the Federal Economic Development
Agency for Southern Ontario (CAF Funding).
Strateeic Plan Goal(s)
Goal #l - Practice responsible financial management
Recommendation
THAT By-Law No. 2010-013 being a by-Iaw to authorize aî amending agreement between the
Municipality of Bayham and Her Majesty the Queen in Right of Canada as represented by the Minister
responsible for the Federal Economic Development Agency for Southem Ontario be presented to Council
for enactment.
Staff Report F2010-02 regarding CAF Fund Agreement. File:
F05
Page 149 of 245
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-013
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MTJNICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF CANADA
AS REPRESENTED BY THE MINISTER RESPONSIBLE FOR THE F'EDERAL
ECONOMIC DEVELOPMENT AGENCY F'OR SOUTHERN ONTARIO
REGARDING THE COMMUNITY ADJUSTMENT FUND
WHEREÄS the Minister and the Municipality of Bayham entered into a contribution agreement
under the Community Adjustment Fund whereby the Minister agreed to make a contribution in
the maximum amount of $92,000 in regard to an International Ferry Service Feasibility and
Impact Study;
AND WHEREAS the Municipality has determined that it will not proceed with Phase 2 of the
subject International Ferry Service Feasibility and Impact Study;
AI\D WIIEREAS the Parties wish to amend the Contribution Agreement in order to decrease
the amount of contribution and scope of the project;
THEREFORE THE COTJNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Amending Agreement attached hereto as Schedule "A" and forming part of this by-
law between the Municipality of Bayham and Her Majesty the Queen in Right of Canada
as represented by the Minister responsible for the Federal Economic Development
Agency for Southern Ontario for the provision of funding under the Communþ
Adjustment Fund for an International Ferry Service Feasibility and Impact Study.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY
OF FEBRUARY 2010.
MAYOR CLERK
Staff Report F2010-02 regarding CAF Fund Agreement. File:
F05
Page 150 of 245
THE CORPORATTON OF THE MI.JMCIPALITY OF'BAYHAM
BY-LAW NO. 2009-112
A PROVISIONAL BY-LAW TO PROVIDE FOR DRAINAGE WORKS
IN THE MI]MCIPALITY OF BAYHAM IN TTIE COT]NTY OF ELGIN
KNOWN AS TTIE MT]MCIPAL DRAIN NO. 1
WIIEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in
accordance with Section #78(l) of the Drainage Act, R.S.O. 1990, requests that the following
lands and roads be drained by drainage works:
o Part Lots 124 - 132, Concessions 6 and 7, Municipality of Bayham
AND WIIEREAS, the Council of the Municipalþ of Bayham has procured Engineer Report
No. 208321, prepared by Spriet Associates, dated September 28,20[19, which is attached hereto
as Schedulê "Ã" , and forms part of this By-Law.
AND WHEREAS the estimated total cost of constructing tlre drainage work is $349,000.00;
AND WIIEREAS the Council is of the opinion that the drainage of the area is desirable;
NOW TIIEREFORE the Council of the Municipalþ of Bayham enacts as follows:
1. Engineer Report No. 208321, dated September 28,2æ9 and attached hereto, is hereby
adopted and the drainage works as therein indicated and set forth are hereby authorized
and shall be completed in accordance therewith.
2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the
Corporation, the amount of $349,000.00, being the amount necessary for construction of
the drainage works.
2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section #85 of the Act;
(b) commuted payments made in respect of lands and roads assessed within the
municipality;
(c) monies paid under Subsection #6I(3) of the Act; and
(d) monies assessed in and payable by another municipalþ, and
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 151 of 245
3.
4.
5.
6.
Bylaw No. 209-112 -2-October 15, ?,009
such debentures shall be made payable within frve (5) years from the date of the
debenture and shall bear interest at a rate not higher than the rate charged by a chartered
bank of Canada.
A special equal rate suffrcient to redeem the principal and interest on the debentures shall
be levied upon the lands and roads as set forth in the attached Schedule ".4'" to be
collected in the same nunner and at the same time as other taxes are collected in each
year for five (5) years after the passing of this byJaw.
For paying the amount of $26,629.00 being the amount assessed upon the lands and
roads belonging to or controlld by the municipality, a special rate suffrcient to pay the
amount assessed plus interest thereon shall be levied upon the whole rateable property in
the Municipalþ of Bayham in each year for five (5) years after the passing of this
Provisional By-law to be collected in the same nnnner and at the same time as other taxes
are collected.
All assessments of $250.00 or less are payable in ttre first year in which the assessment is
imposed.
This By-law comes into force on the passing thereof and may be cited as the 'Municipal
Drain No. 1'.
REN) A FIRST AND SECOND TIME this ßü day of October 2009.
Provisionally adopted this 15'h day of October 2009.
CLERK
READ A THIRD TIME AND FINALLY PASSED this day of 2W9.
MAYOR CLERK
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 152 of 245
COT]RT OF'REVISION - MTJNICIPALITY OF BAYIIAM
Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for
considering and determining of Appeals to the said Court of Revision to the Assessment of
By-law #2009-112 will be held in Council Charnbers at THE BAYHAM MIJNICIPAL
OFFICE in Straffordville on Novenrber 5,2009 at 8:00 p.m. All notices of assessment appeal
by an owner shall be served on the Clerk of the Municþality AT LEAST 10 DAYS PRIOR to the
first sitting of the Court.
Date of mailing
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 153 of 245
DRAIN NO. I
Municipality of Bayham
SPRIET
ASSOCIATES
ENGINEERS &ABCHITECTS
'155 York Súeet
Londofl, Onla.io l{ËA lA8
Tsl. {518) 672410D
Fax (519),1ít3-gB51
Efl ail ùìAù.@SPRIEr.O[Cå
Job No. 208321 September 28,2009
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 154 of 245
London, Ontario
September 28,2009
DRAIN NO. 1
Municipality of Bayham
To the Mayor and Council
of the Municipality of Bayham
Mayor and Council:
We are pleased to present our report on the reconstruction of the Main Drain and Branch 'B'
of Municipal Drain No. 1 serving parts of Lots 124 to 132, Concessions 6 and 7 in the Municipality
of Bayham. The total watershed area contains approximately 24Q hectares.
HISTORY
Ïhis Drain No. 1 was last reconstructed pursuant to a repod submitted by John B. Dodd,
O.L.S. dated August 23, 1969 and consisted of a Main Drain, 8300 feet in length, Branch 'A', 3730
feet, Branch'B',2050 feet and Branch'C', 1080 feet in length. Branches'A'and'C'were
reconstructed under a report submitted by J.R. Spriet, P. Eng. dated May 15, 1981. The Branch 'E'
drain was constructed under a report submitted by J.R. Spriet, P. Eng. dated April 30, 1990.
EXISTING DRAINAGE CONDITIONS
Since the Main Drain was constructed in the late 1960's, there has been sink hole problems.
The concrete tile was installed in sandy soil with quicksand trench bottom conditions over most of
its length. At many locations, tiles have tipped or sunk, thereby creating large sink holes at these
locations. Costly repairs to this tile have been made annually and assessed to the drainage area.
A further problem has resulted because of these sink holes. From the midway point on the
existing tile upstream, soil has entered the tile. Some tiles have been found to be three-quarters full
of sand. Pipe flow capacity is now minimal in these areas.
The owner of property Roll No. 4-050 (J. Nagy) reported that the existing tile has no cover
and cannot be crossed with farm equipment. The tile is so shallow it is subject to breakage and
blockage from willow tree growth. lt is also too shallow to provide outlet for systematic land
drainage.
ln April of 2009 a preliminary meeting was held with the farm owners abutting this tile.
Preliminary replacement tile sizes and costs were discussed. This preliminary work was done using
the 1967 plan and profile. The meeting concluded with an affirmation from the owner of property Roll
No. 4-061 (M. & S. Hermann) to proceed with the Section 78 request for improvements to the Main
Drain and Branch'B'.
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 155 of 245
2
EXISTING DRAINAGE CONDITIONS (cont'd)
A field investigation and survey was made for a new Main Drain starting at Plank Road at Lot
124. A ground profile was taken along the route of the existing drain for a distance of 2g1O meters
ending in Lot 130. The Branch 'B' Drain was also surveyed for a distance of 686 meters starting at
the Branch 'A' junction with the Main Drain and ending at an existing catchbasin on property Roll No.
4-064 (M. Luce). A new stub drain under County Road No. 38 off of Branch 'B'was also surveyed
to provide a legaloutlet to the Elgin County road and property Roll No. 4-107-10 (P. & K. Heinrichs).
Preliminary design, cost estimates and assessments were prepared and an informal public
meeting was held to reviewthe findings and preliminary proposals on September 23,2009. Further
input and requests were provided by the affected owners at that time. At the conclusion of the
meeting a verbal request was made by two major ratepayers to proceed with the new report.
DESIGN CONSIDERATIONS
The proposed replacement tile was designed, with respect to capacity, using the Drainage
Coefficient method contained in the "DRAINAGE GUIDE FOR ONTARIO", Publication 29 by the
Ontario Ministry of Agriculture, Food and Rural Affairs. The Drainage Coefficient defines a depth
of waterthat can be removedina24 hour period and is expressed in millimetresper24 hours. The
design coefficient used was 13mm.
We would like to point out that there have been indications of poor soil conditions along the
length of the proposed tile improvements and accordingly geotextile wrapped stone bedding is
proposed for the new tile base.
All of the proposed work has been generally designed and shall be constructed in accordance
With thc DESIGN AN D CONSTRUCTI ON GUI DELI NES FOR WORK UN DER THE DRAI NAGE ACT.
RECOMMENDATIONS
We are therefore recommending the following:
that a new replacement main tile drain be installed starting at a new outlet location in
Lot124,100 meters upstream of the Plank Road culvert, and ending in Lot 130 for a
distance of approximately 2800 meters
that the Main Drain tile installed under the 1967 report be abandoned as a municipal tile
and removed or destroyed
that a new replacement Branch 'B'tile drain be installed starting at the Main Drain and
ending at the existing catchbasin at the Lot 130-131 lot line for a distance of
approximately 686 meters
that the Branch 'B'tile installed underthe 1967 report be abandoned as a municipal drain
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 156 of 245
RECOMMENDATIONS (cont'd)
' that a new sub-drain and catchbasin system be installed under County Road No .38 as
a stub drain off of Branch 'B'
' that all tile joints be wrapped with geotextile to permit infiltration of water into the tile and
hold back sand particles
' that alltile be installed using backhoe and loader on a geotextile wrapped 19mm sized
stone bedding for support of the pipe in quicksand conditions
' that new catchbasins be installed at locations shown on the plan to collect surface water
ENVIRONMENTAL GONSIDERATIONS AND MITIGATION MEAS URES
There are no significant wetlands or sensitive areas within the affected watershed area or
along the route of the drains. The proposed construction of the Main Drain and Branch 'B' includes
quarry stone outlet protection and surface inlets which greatly help reduce the overland surface flows
and any subsequent erosion. A temporary flow check of straw bales or silt fencing is to be installed
in the ditch downstream of the tile outlet for the duration of the construction.
SUMMARY OF PROPOSED WORK
The proposed work consists of approximalely 3497 lineal meters of 200mm (8") to 675mm
(27") concrete field tile including related appurtenances and the incorporation of 99 lineal meters of
existing open drain at the tile outlet.
SCHEDULES
Four schedules are attached hereto and form part of this report, being Schedule 'A' -
Allowances, Schedule'B'- Cost Estimate, Schedule'C'- Assessment for Construction and Schedule
'D' - Assessment for Maintenance.
Schedule 'A' - Allowances. ln accordance with Sections 29 and 30 of the Drainage Act,
allowances are provided for right-of-way and damages to lands and crops along the route of
the drain.
Schedule 'B' - Cost Estimate. This schedule provides for a detailed cost estimate of the
proposed work which is in the amount of $349,000.00. This estimate includes engineering
and administrative costs associated with this project.
Schedule 'C' - Assessment for Construction. This schedule outlines the distribution of the
total estimated cost of construction over the roads and lands which are involved.
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 157 of 245
4
SCHEDULES (cont'd)
Schedule 'D' - Assessment for Maintenance. ln accordance with Section 38 of the Drainage
Act, this schedule outlines the distribution of future repair and/or maintenance costs for
portions of, or the entire drainage works.
Drawings No. 1 and 2, Job No. 208321 and specifications form part of this report. They show
and describe in detail the location and extent of the work to be done and the lands which are
affected.
ALLOWANGES
DAMAGES: Section 30 of the Drainage Act provides for the compensation to landowners
along the drain for damages to lands and crops caused by the construction of the drain.
RIGHT-OF-WAY: Section 29 of the Drainage Act provides for an allowance to the owners
whose land must be used for the construction, repair, or future maintenance of a drainage
works.
For tile drains where the owners will be able to continue to use the land, the allowance
provides for the right to enter upon such lands, and at various times for the purpose of
inspecting such drain, removing obstructions, and making repairs. Also, the allowance
provides for the restrictions imposed on those lands to protect the right-of-way from
obstruction or derogation.
ASSESSM ENT DEFI NITIONS
ln accordance with the Drainage Act, lands that make use of a draínage works are liable for
assessment for part of the cost of constructing and maintaining the system. These assessments are
known as benefit, outlet liability and special benefit as set out under Sections 22 and 23 of the Act.
BENEFIT as defined in the Drainage Act means the advantages to any lands, roads,
buildings or other structures from the construction, improvement, repair or maintenance of
a drainage works such as will result in a higher market value or increased crop production
or improved appearance or better control of surface or sub-surface water, or any other
advantages relating to the betterment of lands, roads, buildings or other structures.
OUTLET liability is assessed to lands or roads that may make use of a drainage works as
an outlet either directly or indirectly through the medium of any other drainage works or of
a swale, ravine, creek or watercourse.
ln addition, a Public Utility or Road Authority shall be assessed for and pay allthe increased
cost to a drainage works due to the construction and operation of the Public Utility or Road Authority.
This may be shown as either benefit or special assessment.
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 158 of 245
ASSESSMENT
A modified "Todgham Method'was used to calculate the assessments shown on Schedule
'C'- Assessment for Construction. This entailed breaking down the costs of the drain into sections
along its route. SpecialAssessments and Special Benefits were then extracted from each section.
The remainder is then separated into Benefit and Outlet costs. The Benefit cost is distributed
to those properties receiving benefit as defined under "Assessment Definitions", with such properties
usually being located along or close to the route of the drain. The Outlet Costs are distributed to all
properties within the watershed area of that section on an adjusted basis. The areas are adjusted
for location along that section, and relative run-off rates. Due to their different relative run-off rates,
forested lands have been assessed for outlet at lower rates than cleared lands. Also, roads and
residential properties, have been assessed for outlet at higher rates than cleared farm lands.
The actual cost of the work involving this report, with the exception of Special Assessments,
is to be assessed on a pro-rata basis against the lands and roads liable for assessment for benefit
[and outlet as shown in detail below and on Schedule 'C' - Assessment for Construction. The
SpecialAssessments shall be levied as noted in the Section "special Assessment".
SPECIAL ASSESSMENT
ln accordance with Section 26 of the Drainage Act, a Special Assessment has been made
against the Tillsonburg and Bayham right-of-way being the increased cost to the drainage work for
installing a new 750mm sub-drain pipe across their right-of-way on the Main Drain. The Special
Assessment shall be made up of the actual cost of this work and both the final and estimated values
of the Special Assessment are to be calculated as follows:
LessEquivalent Plus
Drain Cost Administration
Drain Crossing Cost of Work (Fixed) Cosf plus tnterest
Special
Assessmenf
Main Drain
750mm $4,050 $850 $650 $50 $3,900
ln accordance with Section 26 of the Drainage Act, a Special Assessment has been made
against the Municipality of Bayham being the increased cost to the drainage work for installing a
new 750mm sub-drain pipe across their road allowance on the Main Drain due to the construction
and operation of Garner Road. The Special Assessment shall be made up of the actual cost of this
work and both the final and estimated values of the Special Assessment are to be calculated as
follows:
Less
Equivalent
Drain Cost
Drain Crossing Cost of Work (Fixed)
PlusAdministration SpecialCosf Plus lnteresf Assessment
Main Drain
750mm $4,000 $500 $850 t$50 $4,400
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 159 of 245
6
SPECIAL ASSESSMENT (cont'd)
ln accordance with Section 26 of the Drainage Act, a Special Assessment has been made
against the Municipality of Bayham being the increased cost to the drainage work for installing a
new 525mm sub-drain pipe and surface culvert including grouting of abandoned pipe across their
right-of-way on the Main Drain due to the construction and operation of Tollgate Road. The Special
Assessment shall be made up of the actual cost of this work and both the final and estimated values
of the Special Assessment are to be calculated as follows:
Drain Crossing Cost of Work
Less
Equivalent
Drain Cost
(Fixed)
Plus
AdministrationCosf Plus lnterest
Special
Assessmenf
Main Drain
525mm $8,300 $500 $1,050 $50 $8,e00
ln accordance with Section 26 of the Drainage Act, a Special Assessment has been made
against the County of Elgin being the increased cost to the drainage work for boring a 323mm steel
sub-drain pipe across their right-of-way on Branch 'B' due to the construction and operation of
County Road No. 38. The Special Assessment shall be made up of the actual cost of this work and
both the final and estimated values of the Special Assessment are to be calculated as follows:
Less
Equivalent
Drain Cost
Drain Crossing Cost of Work (Fixed)
PIusAdministration SpecialCosf Plus lnteresf Assessment
Branch'B'
323mm 68,700 $400 $1,150 $50 $9,500
The above special assessments shall not apply for future maintenance purposes.
lf any additionalwork is required to the drainage works due to the existence of buried utilities
such as gas pipe lines, communications cables, etc. or if any of the utilities require relocation or
repair, then, the extra costs incurred shall be borne by the utility involved in accordance with the
provisions of Section 26 of the Drainage Act.
GRANTS
ln accordance with the provisions of Section 85 of the Drainage Act, a grant may be
available for assessments against privately owned parcels of land which are used for agricultural
purposes and eligible for the Farm Property Class Tax rate. Section 88 of the Drainage Act directs
the Municipality to make application for this grant upon certification of completion of this drain. The
Municipality will then deduct the grant from the assessments prior to collecting the final assessments.
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 160 of 245
7
MAINTENANCE
Upon completion of construction, all owners are hereby made aware of Sections 80, 82 and
83 of the Drainage Act which forbid the obstruction of, damage or injury to, and pollution of a
municipal drain,
After completion, the Main Drain and Branch 'B'shall be maintained by the Municipality of
Bayham at the expense of all upstream lands and roads assessed in Schedule'D'- Assessmentfor
Maintenance and in the same relative proportions, until such time as the assessment is changed
under the Drainage Act.
Respectfully subm itted,
SPRIET ASSOCIATES LONDON LIMITED
J. R. Spriet, P. Eng.
SJS
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 161 of 245
SCHEDULE'A' - ALLOWANCES
DRAIN No.1
Municipality of Bayham
ln accordance with Sections 29 and 30 of the Drainage Act, we determine the allowances payable
to owners entitled thereto as follows:
Section 29 Section 30
corucesslol¡ lor nol ls
MAIN DRAIN
Þ
6
6
6
6
6
6
6
6
Pt. 124
Pl.'124
Pt. 124
Pt.'t25
Pt. 126
Pt. 126
P1.127& 128
Pt. 128
Pr.129& 130
Pt.129&
Pr.129&
$ 135.00
165.00
520.00
680.00
300.00
420.00
1,350.00
240.OO
1,260.00
1,090.00
1,430.00
640.00
890.00
2,620.00
390.00
2,010.00
2,310.00 $
80.00
135.00
165.00
1,610.00
2,110.00
940.00
1,310.00
3,970.00
630.00
3,270.00
4-019-20 (P. & M. Braun)
4-019-05 (J. Banman)
4-014-00 (F. Magashazi)
4-028-00 (R. & J. Gregson)
4-030-00 (R. & J. Gregson)
4-053-00 (M. & S. Hermann)
4-050-00 (J. Nagy)
4-049-00 (D. & C. Vogelzang)
4-061-00 (M. & S. Hermann)
Total Allowances
4-061-00 (M. & S. Hermann)
4-107-10 (P. & K. Heinrichs)
Total Allowances
$ 5,070.00 $ 9,070.00 $14,140.00
$ 14,140,00
Total Allowances under Sections 29 and 30 of the Drainage Act on
MAIN DRAIN
BRANCH " 8 "
130
130
6
7
$ 1,1e0.00 $
20.00
3,500.00
100.00
Total Allowances under Sections 29 and 30 of the Drainage Act on
BFLANCH '' B ''
Total Allowances under Sections 29 and 30 of the Drainage Act on
DRAIN No.l
$ 1,210.00 $ 2,390.00 $ 3,600.00
$ 3,600.00
17.740.00
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 162 of 245
SCHEDULE'B' - COST ESTIMATE
DRAIN NO. I
Municipality of Bayham
We have made an estimate of the cost of the proposed work which is outlined in detail as
follows:
MAIN DRAIN
One 6 meter length of 900mm dia., 2.8mm thickness aluminized steel corrugated outlet
pipe (with rodent gate):
Supply
lnstallation at tile outlet with quarry stone rip-rap protection around pipe and
across end of open ditch (Approx. 10m" quarry stone required)
lnstallation of the following concrete field tile on a crushed stone bedding íncluding
wrapping of tile joints and stone bedding with geotextile, stripping and relevelling
topsoil:
160 meters of 200mm ( 8") concrete tile
150 meters of 250mm (10") concrete tile
130 meters of 300mm (12") concrete tile
261 meters of 450mm (18") concrete tile
169 meters of 525mm (21") concrete tile
225 meters of 600mm (24") concrete tile
1668 meters of 675mm (27") concrete tile
Supply of the above listed tile
Supply of 400mm wide geotextile for wrapping of tile joints
(Approx. 5730 meters required)
Supply and delivery of 19mm crush stone (Approx. 1 150 tonnes)
Locate, removal and disposal of existing tile
14 meters of 750mm dia. H.D.P.E. sewer pipe
Supply
lnstallation under Tillsonburg and Bayham right-of-way by open cut
12 meters of 750mm dia. H.D.P.E. sewer ptpe
Supply
lnstallation under Garner Road by open cut
16 meters of 525mm dia. H.D.P.E. sewer pipe for sub-drain and
14 meters of 525mm dia. H.D.P.E. sewer pipe for surface culvert
Supply
lnstallation under Tollgate Road by open cut
Re-pave Tollgate Road with 50mm of HL4 asphalt
Grout 15 meters of 400mm pipe and under Tollgate Road
Supply and install five 900mm x 1200mm ditch inlet catchbasins and one
600mmx600mm ditch inlet catchbasin including frames, grates, berms and ditching
including connection of three existing offset catchbasins
Clearing and grubbing
Tile connections and contingencies
Allowances under Sections 29 and 30 of the Drainage Act
$ t,600.00
$ t,100.00
$ 4,000 00
$ 3,750.00
$ 3,250.00$ 6,530.00$ 5,130.00$ 6,300.00$ 49,500.00
$ 96,700.00
$ 4,800.00
$ 16,300.00
$ 7,450.00
$ 1,850.00$ 2,200.00
$ 1,600.00$ 2,400.00
$ 2,100.00
$ 3,500.00
$ 1,500.00
$ 1,200.00
$ 8,800.00
$ 600.00
$ 3,600.00
$ 14,140.00
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 163 of 245
10
BRANCH'B'
lnstallation of the following concrete field tile on a crushed stone bedding including
wrapping of tile joints and stone bedding with geotextile, stripping and relevelling
topsoil:
682 meters of 300mm (12")concrete tile
Supply of the above listed tile
Supply of 300mm wide geotextile for wrapping of tile joints
(Approx. 1000 meters required)
Supply and delivery of 19mm crush stone (Approx. 230 tonnes)
I meters of 250mm dia. sewer pipe
Supply
lnstallation under laneway by open cut
26 meters of 323mm (12%) dia., 6.35mm thickness smooth wall steel pipe
Supply
lnstallation under Heritage Line by boring
Connect to existing catchbasin
Supply and install three 600mm x 600mm ditch inlet catchbasins including frames,
grates, leads, berms and ditching including 200mm o/s lead
Tile connections and contingencies
Allowances under Sections 29 and 30 of the Drainage Act
ADMINISTRATION
lnterest
Preliminary lnvestigation and Cost Estimate
Survey, Plan and Report
Assistance and Expenses
Supervision and Final lnspection
TOTAL ESTIMATED COST
$
$
$
$
16,700.00
8,300.00
800.00
3,400.00
200.00
240.00
2,200.00
6,500.00
250.00
3,300.00
400.00
3,600.00
$
$
$
$
$
$
$
$
$ 1,400.00
$ 7,040.00
$ 36,320.00
$ 2,470.00
$ 5,980.00
$ 349,000.00
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 164 of 245
SCHEDULE'C'-ASSESSMENT FOR CONSTRUCTION
DRAIN No.1
Municipality of Bayham
Job No. 208321 September 28,2009
HECTARES
CON. LOT AFFECTED ROLL No. (OWNER) BENEFIT OUTLET TOTAL
MAIN DRAIN
11
6 Pt. '124 0.00 4-019-20 (P. & M. Braun) $6 Pl. 124 0.00 4-019-05 (J. Banman)6 Pt. '124 5.5 4-014-00 (F. Magashazi)6 Pt. 125 0.41 4-012-OO fl-hames Vailey District Schoot Bd.)6 Pt. 125 0.46 4-028-01(Ihames Vattey District Schoot Bd.)6 Pt. 125 1.15 4-028-02 (M. & J. Cottins)6 Pt. 125 0.24 4-028-03 (D. & Y. Patten)6 Pt. 125 2O.4 4-028-00 (R. & J. Gregson)6 Pt. 126 5.2 4-030-00 (R. & J. Gregson)6 Pt. 126 16.5 4-053-00 (M. & S. Hermann)6 Pt. 126 0.39 4-034-02 (4. Balt)6 Pt. 126 0.21 4-032-01(8. & L. Cain)6 Pt. 126 0.06 4-031-00 (8. & L. Cain)6 Pt. 126 0.04 4-046-00 (S. Anderson, P. Wye)6 Pt. 126 0.26 4-045-01(R. Heppenheimer)6 Pt. 126 0.06 4-044-00 (1. Ford)6 Pt. 126 0.13 4-043-00 (4. & A. Sandouvat)6 Pt. 126 0.08 4-O42-0O (J. Baronas)6 Pt. 126 0.08 4-O41-OO (F. Vatkaert)6 Pt. 126 0.08 4-040-00 (J. Wilson)6 Pt. 126 0.16 4-039-00 (c. & N. Cattrysse)6 Pt. 126 0.13 4-039-01 (H. & K. Weibe)6 Pt. 126 0.33 4-045-20 (C. & F. Ward)6 Pt. 126 0.18 4-045-'15 (C. Ward)6 Pt. 126 0.18 4-045-10 (M. Nettes)6 Pt. 126 O.17 4-045-05 (G. Gate)6 Pt. 126 0.16 4-045-00 (D. Mitts)6 Pt. 126 0.15 4-038-00 (J. & H. Ktassen)6 Pt. 126 014 4-038-02 (4. Ktassen)6 Pt.127& 128 48.4 4-050-00 (J. Nagy)6 Pt. '127 0.24 4-048-02 (H. & K. Neufetd)6 Pt. 127 0.21 4-048-01 (D. & M. Friesen)6 Pt. 127 0.11 4-334-02 (D. Friesen)6 Pt. 127 0.10 4-334-03 (4. Harder)6 Pt. 127 0.09 4-334-04 (C. Bartsch)6 Pl. '127 0.19 4-334-05 (C. & T. Heakman)6 Pt. '127 0.59 4-050-01 (4. & N. Gardner)6 Pt. 127 0.18 4-046-01O. & H.Triska)6 Pt. 127 0.23 4-047-00 W. & A. Reimer)6 Pt. 127 0.18 4-047-01(G. McCurdy))6 Pt. 128 0.15 4-060-00 (G. McCurdy)6 Pt. 128 0.15 4-059-00 (M. & D. Vezina)6 Pt. 128 0.15 4-058-00 (D. & C. Simmons)6 Pt. 128 032 4-057-00 (L. Hodgson, R. Jakucinskas)6 Pt. 128 O.20 4-056-02 W.& N.Mitcheil)
13,900.00
18,600.00
8,700.00
12,200.00
36,600.00
300.00
51.00
56.00
154.00
74.00
2,739.00
2,008.00
4,559.00
129.00
95.00
23.00
25.00
160.00
34.00
81.00
50.00
50.00
50.00
99.00
84.00
154.00
111.00
111.00
102.00
99.00
92.00
86.00
20,790.00
157.00
146.00
76.00
66.00
70.00
142.00
357.00
154.00
203.00
165.00
143.00
146.00
150.00
247.00
207.OO
14,200.00
51.00
56.00
154.00
74.00
21,339.00
10,708.00
16,759.00
129.00
95.00
23.00
25.00
160.00
34.00
81.00
50.00
50.00
50.00
99.00
84.00
154.00
111.00
111.00
102.00
99.00
92.00
86.00
57,390.00
157.00
146.00
76.00
66.00
70.00
"t42.00
357.00
154.00
203.00
165.00
143.00
146.00
150.00
247.00
207.00
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 165 of 245
SCHEDULE 'C'- ASSESSMENT FOR CONSTRUCTION (Cont'd)
DRAIN No.1
Municipality of Bayham
HECTARES
coN. Lor AFFECTED ROLLNo.(owNEn) aENEffi ourLET TorAL
''2
MA|N DRA|N (CONTD)
* 6 Pt. 128 0.30* 6 Pt. 128 0.30
" 6 Pt. 128 0.20* 6 Pt. 128 2.44* 6 Pt. 129 0.24* 6 Pt. 129 0.25
6 Pr.129& 130 42.3* 6 Pt. 131 0.43
6 Pt. 131 13.0
6 Pr. 131 9.2* 6 Pt. 131 0.36
7 Pt. 128 6.3
" 7 Pt. 128 0.38* 7 Pt. 129 0.37
7 Pt.129& 130 19.5* 7 Pt.129& 130 1.53* 7 Pt. 131 0.11* 7 Pt. 131 0.15
7 Pt.',t31 6.3* 7 Pt. 131 2.25
7 Pt. 131 11.0. Right of Way 1.8
4-056-00 (D. & L. Ball)
4-055-00 (E.& R. Taft)
4-054-00 (D. & P. Harrison)
4-049-00 (D. & C. Vogelzang)
4-062-00 (M. & S. Hermann)
4-061-10 (S. Hermann)
4-061-00 (M. & S. Hermann)
4-064-01 (I. Wells)
4-064-00 (M. Luce)
4-066-00 (D. & c. Vandeuyvere)
4-066-01 (D. Howey)
4-104-OO (Mathew A. Schafer Ltd.)
4-104-02 (J. & K. Peters)
4-1 07 -0O (P. Ketchabaw)
4-110-00 (M. & S. Hermann)
4-107-10 (P. & K. Heinrichs)
4-113-00 (G. Thurston)
4-114-00 (M. Froese)
4-1 15-00 (D. & J. Lane)
4-116-10 (R. Valcke)
4-116-00 (C. Dennis)
9-018-00 ffillsonburg & Bayham)
County of Elgin
Municipality of Bayham
Municipality of Bayham
Municipality of Bayham
Municipality of Bayham
4,200.00
30,300.00
2,900.00
3,000.00
244.00
250.00
230.00
878.00
323.00
368.00
37,003.00
520.00
12,748.OO
6,570.00
430.00
4,340.00
385.00
402.00
14,755.00
1,242.00
186.00
235.00
3,244.00
1,824.00
8,923.00
342.00
244.00
250.00
230.00
5,078.00
323.00
368.00
67,303.00
520.00
12,748.00
6,570.00
430.00
4,340.00
385.00
402.00
14,755.00
1,242.00
186.00
235.00
3,244.00
1,824.00
8,923.00
842.0O500 00
TOTAL ASSESSMENT ON I-ANDS $ 125,000.00 $ 130,237.00 $ 255,237.00
Heritage Line (# 38) 6.1
Garner Road 'l .4
Tole Gate Road 1.5
Alward Street 0.04
Wardwalk Street 0.4
9,015.00
1,052.00
3,648.00
31.00
317.00
9,015.00
3,952.00
6,648.00
31.00
317.00
TOTAL ASSESSMENT ON ROADS
SPEGIAL ASSESSMENT against the Town of Tillsonburg and the Municipatity
of Bayham for the increased cost of installíng a 750mm (30") sewer pipe
under their Right of Way on the Main Drain
SPECIAL ASSESSMENT against the Municipality of Bayham
for the increased cost of installing a 750mm (30") sewer pipe
under Garner Road on the Main Drain
SPECIAL ASSESSMENT against the Municipality of Bayham
for the increased cost of installing a 525mm (21") subdrain and
surface pipe under Toll Gate Road on the Main Drain
5,900.00 $ 14,063.00 $19,963.00
3,900.00
4,400.00
8,900.00
292,400.00
$
$TOTALASSESSMENT ON THE MAIN DRAIN
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 166 of 245
SCHEDULE 'C'- ASSESSMENT FOR CONSTRUCTTON (Cont'd)
DRAIN No. 1
Municipality of Bayham
HECTAREScoN. Lor AFFECTED ROLL No. (owNER) BilEFtr ourLET TorAL
BRANCH " B ''
13
6 Pt.129& 130 8.5
6 Pt. 131 0.36
6 Pt. 131 6.2
6 Pt. 131 9.2
6 Pr. 131 0.36
7 Pt.129& 130 1.48
4-061-00 (M. & S. Hermann)
4-064-01[F. Wells)
4-064-00 (M. Luce)
4-066-00 (D. & G. Vandeuyvere)
4-066-01 (D. Howey)
4-107-10 (P. & K. Heinrichs)
$ 23,200.00 $ 3,370.00 $
523.00
600.00 2,983.00
500.00
6,547.00
523.00
539.00
;
-- ä':öi-- l'r-'-' - ;;;;;;;
$ 5,900.00 $ 2,415.00 $ 8,315.00
$ 5,900.00 $ 2,4 15.00 $ 8,315.00
26,570.00
523.00
3,583.00
6,547.00
523.00
1,039.00
TOTAL ASSESSMENT ON I.ANDS
Heritage Line (# 38) 1.7 County of Elgin
TOTAL ASSESSMENT ON ROADS
SPECIAL ASSESSMENT against the County of Etgin
for the increased cost of boring a 323mm (12%) smooth wall steel pipe
under Heritage Line (County Road No. 38) on the Branch "8" Drain Stub.
TOTAL ASSESSMENT ON BRANCH '' B ''
TOTALASSESSMENTON THE DRATN No. I
NOTE: All of the above lands, with the exception of those noted with an asterisk, are classified as agricultural.
$ 9,500.00
$ 56,600.00
$ 349,000.00
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 167 of 245
SCHEDULE 'D'- ASSESSMENT FOR MAINTENANCE
DRAIN No. I
Municipality of Bayham
HECTARES
14
Job No. 208321 September 28,2009
PERCENTAGE OF
5.16
0.02
o.o2
0.06
0.03
7.74
3.89
6.09
0.05
0.03
0.01
0.01
0.06
0.01
0.03
o.o2
0.02
o.02
0.04
0.03
0.06
0.04
0.04
0.04
0.04
0.03
0.03
20.83
0.06
0.05
0.03
0.02
0.03
0.05
0.13
0.06
0.07
0.06
0.05
0.05
0.05
0.09
0.08
coN. Lor AFFECTED ROLL No. (owNER) MATNTENANCE cosr
MAIN DRAIN
6 PL124
6 P1.124
6 Pt.'124
6 Pt. 125
6 Pt, 125
6 Pr. 125
6 Pt.125
6 Pt. 125
6 Pt. 126
6 Pt. 126
6 Pt. 126
6 Pt, 126
ô Pt. 126
6 Pt. 126
6 Pt. 126
6 Pt, 126
6 PL126
6 Pt. 126
6 Pt. 126
ô Pr. 126
6 Pt. 126
6 Pt. 126
6 Pr. 126
6 Pt.126
6 Pt. 126
6 Pr. 126
6 Pt. 126
6 Pt. 126
6 Pt. 126
6 Pt.127& 128
6 Pt.',127
6 Pt.',127
6 Pt.127
6 Pt.'t27
6 Pt.127
6 Pt.127
6 P1.127
6 Pt.127
6 Pt.127
6 Pt.127
6 Pt. 128
6 Pt. 128
6 Pt. 128
6 Pt.128
6 Pr. 128
0.0
0.0
5.5
0.4
0.5
1.2
0.2
20.4
9.2
16.5
0.4
0.2
0.1
0.0
0.3
0.1
0.1
0.1
0.1
0.1
o.2
0.1
0.3
0.2
0.2
0.2
0.2
0.2
0.1
48.4
0.2
0.2
0.1
0.1
0.1
0.2
0.6
0.2
o.2
0.2
0.2
0.2
0.2
0.3
o.2
4-019-20 (P. & M. Braun)
4-019-05 (J. Banman)
4-01 4-00 (F. Magashazi)
4-012-00 (Ihames Valley District School Bd.)
4-028-01 (Thames Valley District School Bd.)
4-028-02 (M. & J. Collins)
4-028-03 (D. & Y. Patten)
4-028-00 (R. & J. Gregson)
4-030-00 (R. & J. Gregson)
4-053-00 (M. & S. Hermann)
4-034-02 (4. Ball)
4-032-01(8. & L. Cain)
4-031-00 (8. & L. Cain)
4-046-00 (S. Anderson, P. Wye)
4-O45-O1 (R. Heppenheimer)
4-044-00 (1. Ford)
4-043-00 (4. & A. Sandouval)
4-042-00 (J. Baronas)
4-O41-O0 (F. Valkaert)
4-040-00 (J. Wilson)
4-039-00 (G. & N. Cattrysse)
4-039-01 (H. & K. Weibe)
4-045-20 (C. & F. Ward)
4-045-'15 (C. Ward)
4-045-10 (M. Nelles)
4-045-05 (G. Gale)
4-045-00 (D. Mitts)
4-038-00 (J. & H. Klassen)
4-038-02 (4. Klassen)
4-050-00 (J. Nagy)
4-048-02 (H. & K. Neufeld)
4-048-O"l (D. & M. Friesen)
4-334-02 (D. Friesen)
4-334-03 (4. Harder)
4-334-04 (C. Bartsch)
4-334-05 (C. & T. Heakman)
4-050-01 (4. & N. Gardner)
4-046-01O.& H.Triska)
4-047-00 (W. & A. Reimer)
4-O47-O1(G. McCurdy))
4-060-00 (G. McCurdy)
4-059-00 (M. & D. Vezina)
4-058-00 (D. & C. Simmons)
4-057-00 (L. Hodgson, R. Jakucinskas)
4-056-02 (W. & N. Mitchell)
Yo
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 168 of 245
SCHEDULE' D'- ASSESSMENT FOR
DRAIN No. 1
Municipality of Bayham
MAINTENANCE (Cont'd)15
HECTARES PERCENTAGE OF
MA|N DRATN (CONTD)
6 Pr. 128
6 Pt. 128
6 Pt. 128
6 Pt. 128
6 Pt.129
6 Pt. 129
6 Pt.129& 130
6 Pt. 131
6 Pt. 131
6 Pt. 131
6 Pr. 131
7 PL 1287 Pt.128
7 Pt.129
7 P1j29& 130
7 Pt.129& 130
7 Pt.131
7 Pt. 131
7 Pt.131
7 Pl. 13',1
7 Pl. 13',1
Right of Way
4-056-00 (D. & L. Ball)
4-055-00 (E.& R. Taft)
4-054-00 (D. & P. Harrison)
4-049-00 (D. & C. Vogelzang)
4-062-00 (M. & S. Hermann)
4-061-10 (S. Hermann)
4-061-00 (M. & S. Hermann)
4-064-01fl-. Wells)
4-064-00 (M. Luce)
4-066-00 (D. & G. Vandeuyvere)
4-066-01 (D. Howey)
4-104-00 (Mathew A. Schafer Ltd.)
4-104-02 (J. & K. Peters)
4-'l 07 -0O (P. Ketchabaw)
4-110-00 (M. & S. Hermann)
4-107-10 (P. & K. Heinrichs)
4-113-00 (G. Thurston)
4-114-OO (M. Froese)
4-115-00 (D. & J. Lane)
4-116-10 (R. Valcke)
4-116-00 (C. Dennis)
9-018-00 fl-illsonburg & Bayham)
County of Elgin
Municipality of Bayham
Municipalíty of Bayham
Municipality of Bayham
Municipality of Bayham
0.3
0.3
0.2
2.4
o.2
0.2
42.3
o.4
13.0
9.2
0.4
6.3
o.4
0.4
19.5
1.5
0.1
0.1
6.3
2.3
11.O
1.8
0.09
0.09
0.08
1.85
0.12
0.13
24.44
0.19
4.63
2.39
0.16
1.58
0.14
0.15
5.36
0.45
0.07
0.09
1.18
0.66
3.24
0.31
92.73 o/o
=======
3.28
1.44
2.42
0.01
0.12
=!:?!!:
100.0 %
TOTAL ASSESSMENT ON LANDS
Heritage Line (# 38)
Garner Road
Tole Gate Road
Alward Street
Wardwalk Street
6.1
't.4
1.5
0.04
o.4
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT FOR MAINTENANCE OF
MAIN DRAIN
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 169 of 245
SCHEDULE 'D'- ASSESSMENT FOR MAINTENANCE (Cont'd)
DRAIN No.1
Municipality of Bayham
HECTARES PERCENTAGE OFcoN. Lor AFFECTED ROLL No. (owNER) MATNTENANCE cosr
BRANCH '' B "
16
6 Pt.129& 130
6 Pr. 131
6 Pt. 131
6 Pr. 131
6 Pt. 131
7 Pt.129& 130
4-061-00 (M. & S. Hermann)
4-064-01 [l. Wells)
4-064-00 (M. Luce)
4-066-00 (D. & G. Vandeuyvere)
4-066-01 (D. Howey)
4-107-10 (P. & K. Heinrichs)
8.5
0.4
6.2
9.2
o.4
1.5
56.41 %
1.11
7.61
13.90
1.11
2.21
82.35 %
17.65
17.65 %
TOTAL ASSESSMENT ON LANDS
Heritage Line (# 38)1.7 County of Elgin
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT FOR MAINTENANCE OF
BRANCH '' B ''100.0 %
NOTE: All of the above lands, with the exception of those noted with an asterisk, are classified as agricultural.
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 170 of 245
Job No. 20832'l
ROLL NUMBERcoDE (OWNER)
SCHEDULE OF NET ASSESSMENT
DRAIN No.I
Municipality of Bayham
(FOR TNFORMATTON PURPOSES ONLÐ
TOTAL
ASSESSMENT GRANT
September 28, 2009
APPROX.
ALLOWANCES NET
4-019-20 (P. & M. Braun) $
4-019-05 (J. Banman)
4-01 4-00 (F. Magashazi)
4-012-00 ffhames Valley District Schoot Bd.)
4-028-01(Thames Valley District School Bd.)
4-028-02 (M. & J. Collins)
4-028-03 (D. & Y. Patten)
4-028-00 (R. & J. Gregson)
4-030-00 (R. & J. Gregson)
4-053-00 (M. & S. Hermann)
4-034-02 (4. Ball)
4-032-01(8. & L. Cain)
4-031-00 (B. & L. Cain)
4-046-00 (S. Anderson, P. Wye)
4-045-0'l (R. Heppenheimer)
4-044-OO (1. Ford)
4-043-00 (A. & A. Sandouval)
4-042-00 (J. Baronas)
4-041-00 (F. Valkaert)
4-040-00 (J. Wilson)
4-039-00 (c. & N. Cattrysse)
4-039-01 (H. & K. Weibe)
4-045-20 (C. & F. Ward)
4-045-15 (C. Ward)
4-045-10 (M. Nelles)
4-045-05 (G. Gale)
4-045-00 (D. Mitts)
4-038-00 (J. & H. Klassen)
4-038-02 (4. Klassen)
4-050-00 (J. Nagy)
4-048-02 (H. & K. Neufeld)
4-048-01(D. & M. Friesen)
4-334-02 (D. Friesen)
4-334-03 (4. Harder)
4-334-04 (C. Bartsch)
4-334-05 (C. & T. Heakman)
4-050-01 (4. A N. Gardner)
4-046-01O.& H.Triska)
4-047-00 (W. & A. Reimer)
4-047-01(G. McCurdy))
4-060-00 (G. McCurdy)
4-059-00 (M. & D. Vezina)
4-058-00 (D. & C. Simmons)
4-057-00 (L. Hodgson, R. Jakucinskas)
4-056-02 (W. & N. Mitchell)
14,200.O0
51.00
56.00
154.00
74.00
21,339.00
10,708.00
16,759.00
129.00
95.00
23.00
25.00
160.00
34.00
81.00
50.00
50.00
50.00
99.00
84.00
154.00
111.00
111.00
102.00
99.00
92.00
86.00
57,390.00
157.00
146.00
76.00
66.00
70.00
142.00
357.00
154.00
203.00
165.00
143.00
146.00
150.00
247.00
207.OO
4,733.00
7,113.00
3,569.00
5,586.00
135.00 $
165.00
1,610.00
2,110.00
940.00
1,310.00
(135.00)
(165.00)
7,857.00
51.00
56.00
154.00
74.00
12,116.00
6,199.00
9,863.00
129.00
95.00
23.00
25.00
160.00
34.00
81.00
50.00
50.00
50.00
99.00
84.00
154.00
111.00
11 1.00
102.00
99.00
92.00
86.00
34,290.00
157.00
14ô.00
76.00
66.00
70.00
142.00
357.00
154.00
203.00
165.00
143.00
146.00
150.00
247.00
207.OO
19,130.00 3,970.00
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 171 of 245
SCHEDULE OF NET ASSESSMENT (Cont'd)
DRAIN No. 1
Municipality of Bayham
ROLL NUMBER TOTAL APPROX.
CODE (OWNER) ASSESSMENT GRANT ALLOWANCES NET
* 4-056-00 (D. & L. Ball)
" 4-055-00 (E.& R. Taft)* 4-054-00 (D. & P. Harrison)
" 4-049-00 (D. & C. Vogelzang)* 4-062-00 (M. & S. Hermann)* 4-061-10 (S. Hermann)
4-0ô1-00 (M. & S. Hermann)* 4-064-01 (l-. Wells)
4-064-00 (M. Luce)
4-066-00 (D. & G. Vandeuyvere)* 4-066-01 (D. Howey)
4-104-00 (Mathew A. Schafer Ltd.)* 4-104-02 (J. & K. Peters)* 4-'107-00 (P. Ketchabaw)
4-110-00 (M. & S. Hermann)* 4-107-10 (P. & K. Heinrichs)* 4-'l'13-00 (G. Thurston)* 4-114-00 (M. Froese)
4-115-00 (D. &J. Lane)
" 4-116-10 (R. Valcke)
4-116-00 (C. Dennis)* 9-018-00 (Tillsonburg & Bayham)
* Heritage Line (# 38)* Garner Road* Tole Gate Road* Alward Street* Wardwalk Slreet
TOTALS
* = Non-agricultural
317.00 317.00
349,000.00 $91,658.00 $17,740.00 $ 239,602.00
244.00
250.00
230.00
5,078.00
323.00
368.00
93,873.00
1,043.00
16,331.00
13,117.00
953.00
4,340.00
385.00
402.00
14,755.00
2,281.OO
186.00
235.00
3,244.O0
1,824.00
8,923.00
4,742.00
26,830.00
8,352.00
15,548.00
31.00
31,291.00
5,444.00
4,372.00
1,447.00
4,918.00
1,081.00
2,974.00
630.00
6,770.00
100.00
244.00
250.00
230.00
4,448.00
323.00
368.00
55,812.00
1,043.00
10,887.00
8,745.00
953.00
2,893.00
385.00
402.00
9,837.00
2,181.00
186.00
235.00
2,163.00
1,824.00
5,949.00
4,742.00
26,830.00
8,352.00
15,548.00
31.00
By-Law 2009-112 A Provisional By-Law to provide for drainage
works (Municipal Drain No. 1) third reading only
Page 172 of 245
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-009
BEING A BY.LA\ü TO FI]RTHER AMEND BY-LAW #1780
.A.S AMENDED BY BY-LA\il #1828
BEING A BY.LAW TO PROVIDE FOR THE
STRAFFORDVILLE MT]NICIPAL DRAIN
\ilHEREAS the Corporation of the Township of Bayham ByJaw #1780 enacted on the 30ft day
of April, 1973 as amended by the Corporation of the Township of Bayham By-law #1828
enacted the 1lft day of July,1974 provided for the constructiotr oltlt" Straffordville Municipal
Drain; and for the levy assessments upon lands and roads to which the Straffordville Municþal
Drainage works is chargeable;
AI\D WIIEREAS aportion of lands falling within the watershed of the Straffordville Municþal
Drain have been severed and as such it is necessary to reapportion the drainage assessment
affecting those lands affected;
A¡ID WIIEREAS "Agreements between Property Owners for Drainage Apportionment due to
Land Severance I Sale" as prepared by the Bayham Drainage Superintendent have been accepted
and duly executed by the current property owners of those retained and severed lands;
AND WIIEREAS the Council of the Corporation of the Municþality of Bayham now deems
it necessary to reapportion the assessments contained within the assessment schedules
attached to ByJaw #1780;
NO\ü THEREFORE THE CORPORATION OF TIIE MT'NICIPALITY OF BAYIIAM
HEREBY ENACTS AS FOLLO\ilS:
1. THAT the assessment contained in Graham, Berman & Associates Engineer's Report
dated June 14, 1972 affecting property identified as Roll Number 34-01-000-004-
02500 for lands located within part of Lot 125, Concession 6, with a watershed valued
at$1,522.00 shall be reapportioned as follows:
SeveredProperty: AssessmentRoll #34-01-000-004-02400
Legal Description: Part 1 on Reference Plan 11R-5968 and
Part2 on Reference Plan 11R-9153 Part Lot 125, Concession 6
(severed lot combined with original parcel)
Drainage Apportionment: Assessed at$675.2l
SeveredProperty: AssessmentRoll#34-01-000-004-02505
LegaI Description: Part 1 on Reference Plan l lR-7889
Part Lot 125, Concession 6
Drainage Apportionment: Assessed at $376.61
By-Law 2010-009 A By-Law to further amend by-Law #1780
as amended to provide for the Straffordville Municipal Drain
Page 173 of 245
Bayham ByJaw #2010-009
SeveredProperty: Assessment Roll #34-01-000-004-02510
Legal Description: Part 2 on Reference Plan 11R-7889
Part Lot 125, Concession 6
Drainage Apportionment: Assessed at $382.39
Remaining Property: Assessment Roll #34-0 1 -000-004-02500
Legal Description: Part I on Reference Plan 11R-9153
Part Lot 125, Concession 6
Drainage Apportionment: Assessed at 8254.68
2. THAT the apportioned costs of any future maintenance work authorized by the
Council of the Municþality of Bayham and ca:ried out under the supervision of the
Drainage Superintendent on the Straf[ordville Municipal Drain shall reflect the
reapportionment in Paragraph #1 herein.
3. TIIAT the reapportionment of drainage assessments as set out in Paragraph #1 herein
will cease when Council accepts a new Engineer's Report assessing this portion of the
Straflordville Municipal Drain.
4. Effective Date:
This By-law comes into fuIl force and effect on the passing thereof.
Read a first and second time this 18th day of February,2010.
Mayor Clerk
Read athird and final time andpassed this 18th dayof February, 2070.
Mayor Clerk
By-Law 2010-009 A By-Law to further amend by-Law #1780
as amended to provide for the Straffordville Municipal Drain
Page 174 of 245
THE CORPORATION OF TTIE MTIIVCIPALITY OF BAYHAM
BY-LAW NO. 2010-011
A PROVISIONAL BY.LAW TO PROYIDE F'OR DRAINAGE \ryORKS
IN THE MTJNICIPALITY OF BAYHAM IN TIIE COTJNTY OF ELGIN
KNOWN AS THE SMITTI DRAIN NO. 7
WIIEREAS the Engineer Spriet Associates on behalf of the Municipality of Bayham in
accordance with Section #78(I) of the Drainage Act, R.S.O. 1990, requests that the following
lands and roads be drained by drainage works:
o Part Lots 14 - 16, Concession 11, Municipalrty of Bayham
o Lot 15, Concession 12, Township of South-West Oxford
AND WHEREAS, the Council of the Municipality of Bayham has procured Engineer Report
No. 208347, prepared by Spriet Associates, dated December 29,2W9, which is attached hereto
as Schedulu "A" , and forms part of this By-Law.
AND MEREAS the estimated total cost of constructing the drainage work is $56,900.00;
AND WIIEREAS the Council is of the opinion that the drainage of the area is desirable;
NOW THERBFORE the Council of the Municipality of Bayham enacts as follows:
1. Engineer Report No. 208347, dated December 29,2009 and attached hereto, is hereby
adopted and the drainage works as therein indicated and set forth are hereby authorized
and shall be completed in accordance therewith.
2.I The Corporation of the Municipality of Bayham may borrow, on the eredit of the
Corporation, the amount of $56,900.00, being the amount necessary for coistruction of
the drainage works.
2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section #85 of the Act;
O) commuted payments made in respect of lands and roads assessed within the
municipalþ;
(c) monies paid under Subsection #6I(3) of the Act; and
(d) monies assessed in and payable by another municipality, and
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 175 of 245
3.
ByJaw No. 2010-011 -) -February 18,2010
such debentures shall be made payable within five (5) years from the date of the
debenture and shall bear interest at a rate not higher than the rate charged by a chartered
bank of Canada.
A special equal rate suffrcient to redeem the principal and interest on the debentures shall
be levied upon the lands and roads as set forth in the attached Schedule "At' to be
collected in the same nranner and at the same time as other taxes are collected in each
year for five (5) years after the passing of this byJaw.
For paying the amount of $16,642.00 being the amount assessed upon the lands and
roads belonging to or controlled by the municipalþ, a special rate suffrcient to pay the
amount assessed plus interest thereon shall be levied upon the whole rateable propefy in
the Municipalþ of Bayham in each year for five (5) years after the passing of this
Provisional ByJaw to be collected in the same fnanner and at the same time as other taxes
are collected.
All assessments of $250.00 or less are payable in the first year in which the assessment is
imposed.
This ByJaw comes into force on the passing thereof and may be cited as the 'Smith
Drain - Branch No. 7.
READ A FIRST AI\D SECOI\D TIME this 18h day of February 2010.
Provisionally adopted this 18h day of February 2010.
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED thÍs day of 20t0.
4.
5.
6.
MAYOR CLERK
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 176 of 245
COURT OF REVISION - MTINICIPALITY OF BAYHAM
Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for
considering and determining of Appeals to the said Court of Revision to the Assessment of
By-law #2010-011 will be held in Council Chambers at THE BAYIIAM MIINICIPAL
OFFICE in Straffordville on April 1, 2010 at 8:00 p.m. All notices of assessment appeal by an
owner shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the first
sitting of the Court.
Date of mailing
CLERI(
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 177 of 245
Page 178 of 245
SMITH DRAIN . BRANCH NO.7
Municipality of Bayham
SPRIET
ASSOCIATES
E}IGIiIEERS & ARCHTTECTS
165 Yod( S{rÊêl
l¡ñ(þn.ffi/þ ÌSAtA8
TeL Flg 6t2{100
ÉrÞ19.ßl3€5r
E{rå¡ LAIGFPF€T-OôICÂ
Job No. 2083l.7 December 29,2æ9
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 179 of 245
London, Ontario
December 29, 2009
SMITH DRAIN. BRANCH NO.7
Municipality of Bayham
To the Mayor and Council
of the Municipality of Bayham
Mayor and Council:
We are pleasd to present our report on the construction of Branch No. 7 of the Smith
Municipal Drain servíng parts of Lots 14-'16, Concession l f in the Municipalþ of Bayham and
Lot 15, Concession l2 in the Township of SouttrWest Ocford.
AUTHORIZATION
This report was prepared pursuant to Section 4 of the Drainage Ad. lnstructions were
received from your Municipality with respect to a motion of Council in accordance with Section I
of the Drainage Act. Ttre work was initíated by a petition signed by Orchard Crest Farms Ltd.
whose lands contain over 600/o of the lands in the area requiring drainage.
DRAINAGE AREA
The totalwatershed area as described above contains approximately 20.8 hectares. The
area requiring drainage for Branch No. 7 is described as three farm propertþs in Lots 14, 15
and 16, Goncession 11, Bayham.
HISTORY
The Smith Drain was last reconstructed pursuant to a report submiüed by
W.J. Dietrich, P.Eng. dated January 15, 2008 and consisted of a new main tile drain and 5 new
branctr tÍle drains. The outlet for the Branch No. 7 is the Main Drain, 750mrn tile, in the
Van Den Broek property in South-West Oxford. The design coefficient of the above outlet tile is
25mrn per 24 hours.
EXISTING DRAINAGE CONDITIONS
A site meeting was held with respect to the project and through later disct¡ssions, the
owners reported the folloadng:
. that the area is presently served by a private tile on the south of Pressey Road
. that the above noted tile is no longer adequate for þroviding the drainage area wittt
sufficient ouüet
. that the Orchard Grest Farms owner requested a tile outlet for Lot 16 east of Elliot Road
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 180 of 245
2
EXISTING DRAINAGE CONDITIONS (cont'd)
A field investigation and survey was completed and upon reviewing ourfindings, we note
the following:
. that a new tile ouüet drain is required starting at tt¡e Main Drain tile (Ld 15, Concession
12) and ending in Lot 16, Concession 11, Bayham for a total þngth ú 1144 meters
. that a new road underdrain pipe is required across Pressey Road and E[iot Road
Preliminary design, cost estimates and assessments were prepared and an informal public
meeting u¡as held to review the findings and preliminary proposals. Further inpt and requests
were provitled by the affected ovuÌìers at that time and at later dates.
DES¡GN CONSIDERANONS ;
The proposed Brancfr No. 7 drain u¡as designed, with respect to capacity, using the
Drainage Coefftcient method contained in the "DRAINAGE GUIDE FOR ONTARIO", Publication
29 by the Ontario Ministry of Agricutture, Food and RuralAffairs. The Drainage Goefficient defines
a depth of water that can be removed n a 24 hour period and is expressed in millimetres per 24
hours. The ooefficier¡t used was 25mm.
All of the proposed work has been generally ¿esigneO and shall be construded in
acc¡rdance with the DESIGN AND CONSTRUCTION GUIDELINES FOR WORK UNDER THE
DRAINAGE ACT.
RECOMMENDANONS
We are therefore recommending the following:
. that a new Branch No. 7 munidpaltile be installed to provide drainage for petitioned
lands
.,? that a new sub-drain pipe be installed under Pressey Road by jack and bore methods
. that a new sub{rain pipe be installed under Elliot Road by open cut methods
, . that surface inlet catchbasins be installed to minimize surface flood¡r¡g of farmlands
ENVI RON MENTAL CONSIDERATIONS AN D MITIGATION M EAS U RES
There ere no significant uætlands or sensitive areas within the affected watershed area or
atong the route of the drains. The proposed construction of this Branch No. 7 Drain includes
surfãce inlets which greatly help reduce the overland surface flor¡rs and any subsequent erosion.
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 181 of 245
3
SUMMARY OF PROPOSED WORK
The proposed work consists of approxirnately 1144 lineal meters of 200mm (8") to 350mm
(14") concrete field tile including related appurtenances.
SCHEDULES
Four schedules are attached hereto and form part of this report, being Schedule 'A' -
Allowances, Schedule 'B' - Cost Estímate, Schedule 'G'- Assessment for Construction and
Schedule 'D'- Assessment for Maintenance.
Schedule 'A' - Allowances. lN accordance with Sections 29 and 30 of the Drainage Ac't,
allorances are prwided for rþhtof-way and damages to lands and cropsalong the route
of the drain as defined below.
Sct¡eclule 'B' - Cost Estimate. This schedule provides for a detailed cost estimate of the
proposed work whictr is in the amount of $56,900.00. This estimate includes engineering
and administrative costs associated with this project- The estimated cost in the Township
of South-West Ocford is $12,600.0O and the estimated cost in the Municipality of Bayham
is $44,300.00.
Schedule'C'- Assessmentfor Construction. This schedule outlines the distribution of the
total estimated cost of construction over the roads and lands whictr are involved.
Scheduþ'D'-Assessment for Maintenance. ln accordance with Section 38 of the Drainage
Act, this schedule outlines the distribution of future repair and/or maintenance costs for this
Branch No- 7 Drain.
Drawing No. l, Job No. 2083y'.7 and specifications form part of this report. Theyshowand
described in detail the location and extent of the work to be done and the lands rvhich are
affec{ed.
ALLOWANCES
DAMAGES: Section 30 of the Drainage Act provides forthe compensation to landowners
along the drain for damages to lands and crops caused by the construction of the drain.
The amounts granted are based on tile drain installed wr'th a wheel machine at a rate of
$1,833-00/ha. This base rate is multiplíed by the hectares derived from the working widths
shown on the plans and the applicable lengths.
RIGHT-OF-WAY: Section 29 of the Drainage Act provides for an allowance to the owners
whose land must be used for the construc{ion, repair, orfuture maintenance of a drainage
works. For tile drains where the owners will be able to continue to use the land. the
allowance provides for the right to enter upon suéh lands, and at various fimes for. the
purpose of inspecting suctr drain, removing obstructions, and making repairs. Also, the
allowance provides forthe restrictions imposed on those lands to proted the right-of-way
from obstruction or derogation. The amounts granted for right-of-way on tile drains ís
based on 2lolo of the value of the land designated for future maintenance. Therefore, the
amounts granted are based on $1,730.00/ha. through cropped lands. This value is
multiplied by the hectares derived from the width granted for future maintenance and the
applicable lengths.
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 182 of 245
4
ASSESSMENT DEFINITONS
ln accordance with the Drainage Ac{, lands that make use of a drainage works are liable
for assessment for part of the cost of constructing and maintaining the system. These
assessments are known as benefit, outlet liabillty and special benefit as set out urxler Sedions
22,2324 and 26 of ttæ Act.
BENEFTT as defined in the Drainage Ad means the'advantages to any lands, roeds,
buildings orotherstructures from tlre construction, improvement repairormaintenance of
a drainãge rvorks such as witl resuft in a hþher market value or increased crop produc{ion
or improved appearance or better control of surface u¡ater, or any otheradvantages relating
to the betterment of lands, roads, buildings or other structures.
OUTLET Uatility is assessed to lands or roads that may make use of a drainage u¡orks as
an ouüet eitfrer directly or indirectly through the medium of any other drainage works or of
e swale, ravine, creek or watercourse.
tn addition, a Public Utility or Road Authority shall be assessed forar¡d pay allthe increased
cost to a drainage works due to the construction ard operation of the Public utility or Road
Authority. This may be shown as either benefit or special assessment.
ASSESSMENT
A modified Todgham Method'was used to calculate the assessments shown on
Schedule'C'- Assessrner¡t for Gonstruc{ion. This entailed breaking donm the costs of the drain
into sections along lts route. Special Assessments were then extracted from each secü-on.
The remainder is then separated into Benefit and or¡üet costs. The Benefrt cost is
distributed to those properties receiving benef¡t as defined under "As.sessment Definitionsr, with
suctr properties usually being located along or close to the route of the drain. The Outlet Costs are
distdbuted to all properties within the watershed area of that sec{íon on an adjusted basis. The
areas are adjusted for location along that section, and relative run-off rates. Due to their dtfferent
relative run+f rates, forested lands have been assessed for ouüet at lower rates than cleared
l¡ands. Atso, roads and residential properties, have been assessed for outlet at higher rates than
cleared farm lands.
The adual cost of the rrr¡ork involving this report, with the exception of Special Assessments,
is to be assessed on a pro-rata basis against tfe lands and roads liable for assessrnent for benefit
and outlet and for Special Assessments as shown in detail below and on Schedule 'C' -
Assessment for Construction. The SpecialAssessments shall be levied as noted in the section
"Special Assessmer¡tn.
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 183 of 245
5
SPECIAL ASSESSMENT
tn accordance with Seciion 26 of the Drainage Act, a Special'Assessment has been made
against the Municipality of Bayham and the Township of Sæth-West Oxford, being the increased
cost to the drainage works for boring a new pipe across Pressey Road on Branch No. 7, due to the
constnrction and operation of this townline road. The Special Assessments shall be made up of
the adual cost of this work and both the final and estimated values of the Speciâl Assessment are
to be calculated as follows:
Less Eqtivalent Plus
Dnin Cost AclÍr¡n¡stationCmssrho Østof Wotk Etuúl Cosf lntered
SpeAd
ássess¡nenf
% Frcssey Road
Bayham s 3,700 $ 2æ tæo t 50 $ 4,050
%Prcssey Road
SoutlrWesl0rto,d 83,700 $200 8 æ0 t 50 s4,0æ
ln accordance with Section 26 of the Drain4e Act, a SpecialAssessment has been made
against the Municipality of Bayham, being the increased cost to the drainage u,þrks for installing
a newpipe across Elliot Road on Branch No. 7, dueto the construction and operat¡on of this road.
The SpecialAssessment shall be made up of the actualcost of this work and both the final and
estimated values of the SpecialAssessment are to be calculated as follows:
Less Equivabnt PtusRdäd D"ainùst Adminlúrelion Speøat
.Crossrhg.. ., Cosf of ly-o.É .. lhxed, Cosf ,nteresf ,4ss€ssmerÉ
HliotRoad
Bayham s 3,750 t 2æ sffi $ æ t4,200
The above special assessrnents shall not apply for future maintenance purposes.
GRANTS
ln accordance wtth the provisions of Section 85 of the Drainage Act, a grant may be
available for assessrnents against privately owned parcels of land which are used for agricutfural
FJrposes and eligible forthe Farm Property Class Tax rate. Section 88 of the Drainage Act directs
the Municípality to make application forthis grant upon certification of completion of this drain. The
Municipality will then deduct the grant from the assessments prior to collecting the final
assessments.
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 184 of 245
0
TTAINTENANCE
Upon completion of construction, all orners are hereby made auare of Sedions 80' 82 and
g3 of the Drainag" ea ",t
i.t forbirJ ne oUsiruct¡on of, damage or iniury to, and pollution of a
municipaldrain.
After completion, ttre portion cjf the
South-West Ocford shall be maintained by th
the Branch No. 7 Drain wtthin the Municipality
of Eayham at the exPense of all u
for Maintenance and in the same
under the Drainage Act.
RespectfultY submitted,
SPRIET ASSOCIATES LONDON LIMITED
98. )f^;"ñ
J. R. Spriet, P.Eng.
sJs
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 185 of 245
/
SCHEDTJLE'A . ALLOWANCES
SMITH DRAIN' BRAIIGH No. 7
lluniciPalitY of BaYôam
tn accordarrce wih Seclions 29 ard 30 of üre Dra¡nagp Act, tYê determiræ ttre dlo¡vances payable
b ovrners enlitled ürereto as b[qm:
Sed¡,m æ Secliott 30
ff
ùlunilfpality of Bayham
11 Pt 13'& l¿l srr3 (o. Bye)
f I Pt 15 Sl74 (Ocfiard Ctæt Farms [rd.)
l1 PL 16 S176 (Orciwd Ûest Farms LM)
Tovrnstr¡p of Sor¡ttrWest ol<btd
12 Pt" 15 CfÆFlJ-221 (H. &AVan fÞn &oek)
Tdal Alotvances
TotalAllowances underSectiom 29 and 30 of üre DrainageA¡t
' 31o.OO .190.00 800.00
$ 1.910.00 $ 3.040.00 $ 4.95().m
$ 480.00 t
7iÐ.û
¿100.æ
760.00 $
1,150.q,
640.(x)
1240.æ
t,870.(n
l,(xo.ü)
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 186 of 245
SCHEDULE'B' . COST ESTIi'¡|IATE
STJIITH DRAIN. BRANCH NO.7
llunicipality of Bayham
We have made an estimate of the cost of the proæsed work whictr is outlined in detail as follosta:
Connect to 750mm dia- tile at Sta.0+000
lnstallation of the following concrete f¡eld tile irrcluding wrapping of 'tile þnts:
326 meters of 200mm ( 8") tile
250 meters of 250mm (10) tile
300 meters of 3@mm (12) tile
232 meters of 350mm (14') tile
Supply of the above listed tile
Supply of 300mm wide geotexllle for wrapping of tile þints
(Approx. 1380 meters required)
18 meters of 200mm dia- H.D.P-E. sewer flpe
Supply
lnstalHion under Eflirlt Road by open ct¡t lnCrdiæ ûar and chþ rcaômay
restoration with 50mm of HL4 asphalt
l8 meters of 400mm (16") dia., 6.35mm thickness smooth wall steelpipe
suppV
lnstallation under Pressey L¡ne by bodng
Supply and hs{all one standard 600mmó00mm catchbasin and three
600mm¡<600mm ditch inlet catcf¡basins induding grates, leads. berms and ditching
Grubbing of stumps Sta.0+473 to Sta.0+575
Tile connections and continçncies
Allorrrances under Sections 29 and 30 of the Drainage Act
ADMINISTRATION
lnþrest charges
Survey, Plan and Report
Assistance and Expenses
Superviston and Final lnspection
$
$
$
$
$
$
$
$
$
300.00
3,300.00
2.750.00
3,600.00
2,800.00
12,200.0O
900.00
350.00
3,400.00
2,¿+00.00
5,m0.00
4,000.00
400.00
800.00
4,950.00
$ 340.00
$ 7,980.00
$ 480.00
$ 950.00
I
$
$
$
TOTAL ESTIiIATED COST $ 56,900.00
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 187 of 245
SCHEDT'LE' C'-ASSESSMENT FOR CONSTRUCTION
SMITH DRAIN - BRANCH No.7
Municlpality of Bayham
Job No. 2089.7 Decernber 29, 2009
HECTARES
Hunicipality of Bayham
11 Pt 13 & 1.f s173 (O. Bye)
$f 7,1(æ¡ard Crest Farms Ltd.)
S'176 (Orchad Crest Farms Ltd.)
ll Pr. l5
11 Pt 16
TOTAL ASSESSMENT ON I.ÂNDS
% Pressey Road -0.6 iituttldpafityof Bayham
Ell¡ot Road 0-35 Muddpal¡ty of Bayham
TOTAL ASSESSMENT ON ROADS
SPECTAL ASSESSTENT aga¡nst üte Muni<ipality of Bayham
lor lA.tie increased co6t of boririg a 4(X)rnm (f 6) uttooüt uall steel
pipe under Pressey Road (tomline Road) on Brancñ No- 7
SPEGIAL ASSESSTIENT agaimt üre Munlcípality of Bayham
for the increased cost of hstalftng a 2(Dmm (8) H.D.P.E. sewer pipe
under Elli<ft Road on B¡and¡ N,o- 7
13,4€().ü) s 12,925.00 $26.385.(þ
$ 4r350.0O$ 1,658.00$. 6.008.00
1,100.q) 1,2il.N AW.OO:-
$ 5.¡150,00 $ 2,942.æ $ 8,3@.00
,$ 4,050.00
4.2Cx).00
$ 3,690.00 $ 93.00 $ 3,783.q):-
$ 3.690.00 $ 93.00 $ 3,783.q)
$ 4,350.fl) $ 1,658-00 $ 6,008.00
32.æ 32.00
$ 4.350.00 $ 1.690.00 $ ô.040.00
.f 4,050.00
$ 13,873.00
$ 56,900.00
6.1
8.2
1.2
3,960.00 s
6¿00.æ
3,3(þ.(þ
1,716.æ $
5,210.00
5,999.(x)
5.676.00
11.410.00
9,æ9.00
TOTALASSESSUENTON THE SM¡TH I}RAITI - ERANCTI NO.7
IN THE ¡IUIISPAUTYOF BAY}IAtr
Townshlp of Souür-West ol<ford
12 Pt 15 0.8 00.0ÆÊ221(H.&A.VanDenBroek)
TOTAL ASSESSMENT ON I.ANDS
% Pressey Road
Derham Lkæ
0.6 To*nship of South-West O:<brd
0.08 Township of SouthWest Ocford
TOTAL ASSESSMENT ON ROADS
SPECIAL ASSESSMENT agaûnst the Tornship of SoutlrWest Odotd
1or1/tlü:re increased costof bodng a,l(þmm (16) smooüt uall $eel
pipe under Pressey Road (l-o,tmline Road) m Branch l.lo. 7
TOTAL ASSESSMENT ON THE ST'iITH DRAIN . BRANCH NO. 7
IN TTIE TOWNSHIP OF SOUTH.WEST OXFORD
TOTAL ASSESSMENT ON THE SMITH DRAIN - BRANGH No. 7
NOTE: All of the above lands are classified as agricultural.
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 188 of 245
SCHEDT LE I). - ASSESSMET¡T FOR IVIAINTE}{ANCE
SIIITH DRAIN . BRANGH NO.7
tl unlcipality of Bayôam
HECTARES
l0
Job No. m834.7 Decqnber29,2009
PERCENTAGE OF
Itlunkipafity of Baryftam
11 Pr" 13 & t4 6.1
71
11
$173 (o. Bye)
Pt 15 82 Sl7.t (Otchard Crest Farms Ltd.)
Pt 16 12 Sf 76 (ætard Crcst Fanns l-ldJ
TOTAL ASSESSITENT O}I I.ANDS
0.6 Mrnicjpaf¡U of Bayham
0.¡l Murfdpelity of Bayôam
TOTAL ASSESSMENT ON ROAD€
TOTALASSESSreIT FOR IIAIiITENANCE OF BRAIICH No- 7
IiI TTIE ]II.|IIIICIPAIITY OF BAYHAT
0.6 Tovtttshþ of Soutt-Wætol<ford
0.1 Townshþ of SoufüWest oldord
TOTAL ASSESSâ/IENT ON ROADS
TOTAL ASSESSMEI{T FOR MAINTENAI{CE OF BRANCH No. 7
IN THE MUNICIPALITYOF BAYHAM
11.90 t6
26.70
24.æ
Gl20 }¿
12.æ
5.9)
18.20 %
81.¡10 ll
6.n Y.
6.20 ya
12.æ
0-10
12.ß Yo
_!8.09_%
100.0 Í
-
Township of SoufüWest o:dod
12 Pt 15 0.8 æ{6G221 (l-1. &AVan fþn Broek)
TOTA¡- ASSESSMENT ON TâNDS
% Pæssey Road
Elliot Road
% Pressey Road
IÞ¡ham Llne
NOTE:
TOTAL ASSESSIf,ENT FOR ilÀilTENANCE OF BRAI.ICH NO. 7
All of üre above hnds aæ dass¡fi€d as 4rfui.rlturd.
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 189 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 190 of 245
S PECIFICATIONS FOR CONSTRUCTION
OF
MUNICIPAL DRAINAGE WORKS
GENERAL INDEX
General Conditions
Open Drain
Tile Drain
STANDARD DETAILED DRAWINGS
SECTION A
SECTION B
sEcïoN c
Pages 1 to 9
Pages 10to12
Pages 13 to 18
SDD41 to SDD45
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 191 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 192 of 245
SECTION A - GENERAL GONDITIONS
A.12 INSURANCE.-.-¡i..¿:....¡.¿....?¿j..rrl.r.r¿t.i..¿i.a:.¿{¡¿¿¡.¡¡.¡.¡Ù.Jr:¿¡¡¡-¡¡¡:i.*.¡:.¡ir¿i2...¿¡i¿!
PAGE NO.
1
1
1
I
I
2
2
2
2
2
I
3
3
3
,3
3
4,
6
.6'
6
6
o
1
7
7
7
7
I
q
I
I
4.13 'LIMITATIONS OF OPERAT|ONS..,........-!..¡.¡:a.ri.ì.;¡.ò:&,¡......¡Ér..r..¿1¡ñ¿?..¡.¡r...irì.¡?:.|-.:..r.¡i:'.¡..di¿¡'.J.¡.
A.15 SUB-CONTRACTORS....¡.*!.*...,.e...¡r.¡r..r....,..::i.,.....t.¡..,..r.,!..¡..F.r.,.q.:r!r€..Ì...tr.'sq....t¡t.?..r...,.j.....i.
À16 :PERMfTS, NOT|CES. I-AWS AtlD RULES..ra,¡,i.'-...r|......É.hr.....r.r.-...1..,+.¡i.r..'.¿!r'a.-i-.'.rt¡.y:.,ts..J:.:q¡
á-17 rR@AD CROSSINGS..?"'..!.,..-.!.,..,.'..,J.*..¡!..r...!r'J..4'r..r.aÉ!"...."!'ð'.....,n-.f,.*rr.-..-z'.e.È..'?.r.'í..!ðn!:F'
A18.FENcES..',.-'.,,.,...,"o-.;'..\!,..:.!!..:ï!'.!t.'.!:t...'s.!f...
4.19 LIVESTOCK
A.2O STANDING CROPS .rl,..1?...'.1i'."
^21
SURPLUS GRAVEL -;.....r.i..-....a..+,r..,.-i,r1{,ar,{ -..-,.r.4,.J.,ry,Ì..+,,..!','r-r...!¡-1'.-,1!..,..ìi
Æ22 RAILWAYS, HIGHWAYS, UTILITIES-.......¡.r.i......,....-..*.--i.;i*; ...r.r.....j.ri.r..¡.r..-.
^23
LOCATION OF UTlUTlES..,-.:;.....,.+.."¡,...¿;;..:;:ï....-..¡..;..:.r.¡;;1-;....É':l;'';..¡¡.¡.':..¡i¡....¡.,¡.¡¡.i1*-.
A.24 TERMII.|ATION OF CONTRACT BY THE MUNICIPALITY-;?...;.;":*,....)..."..i-..i¡...........ii..'.j..-....'i.
A25 ERRORS AND UNUSUAL CONDITIONS...*......-.r,..¡'...¿¡..È..-¿.1....€{.d¡.i,ãs.i!¡{.¿i....r¿¡.F...i..r;'r,:..!
y'-26 IRON BARS.,..i.¡¡..:¡i.¿;.;.i.:.';r.'¡ri.¿.i.r.¡:..,;ï.t..:..;ii;r.¡i'...;.:¿:¡-i)¡;a-.i?¡¡;.:-¡:.;.:å-¡ii..¡.È.......t?¡.t¡.¡r.1.irâ;i'.¿.
y-27 STAKES..,... .........:..r;J.....¿..¡ -:r'¡;;r::;ì.:rr.¡'.r.¡¿.¡id.;.í.;./. |.¡¡..i:¡i.:.¡¿1..¿¡.:;:;.....i¡;;¡.i.¡..i..Fi
A.29 GABION BASKETS...r.rì¡-..i1...1¡i¡.i...¡q.ii.id.Liira...i¡"i.,1...r...-..,¡ri¡...J¡.(¡i.r'...r...'¡.'¡i..s.¡.:...-'.'.¡....r:.'...¡......'r
A3O RESTORATION OF I-4WNS.......
A31REsToRATloNoFRoAosANDlANEWAYS..'......¿..]...!..-.!
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 193 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 194 of 245
Page 1
Rer¡ised January,2009
SECTION A
GENERAL CONDITIONS
A.1 SCOPE
4.2
The work to be done under his specification consists of supplyring all labour, matedals and equipment to
consbuct the work as oufured on the drawhg(s). ln sorne MunkÍpafities, the Contractor shall supply all materials
while in oher Municipalities, he shall zupply only certain materials. The form of Tender and Agreement lists wtri<*r
rnaterbls are to be supplíed by the Conbador.
TENDERS
Te¡'¡ders are to be suhnitted on a lump sum bas¡s forüre cornplete urcrks ora porlion tñereof, as set out in üre
Form of Tender and Agreement
DRAW NGS Ail,q rçPEC|F|CATIONS
The tenderer must satisf himself that he undenstands the meaning and intent of the dra¡'ngs and
specificalions bebre submission of his Þnder. The star¡dad specifrcations harre been separated hto sections
for reÞrence Frpose only. They shall be considered cornplernenüary ard, where a proþct is cont¡olled under
one of the seclions, the remaining sections wiÍ sdl apply br miscelbneous works. ln case of any lnconsistency
orconfllct in the Tender Doct¡ments, the following orderof precedence shaf, appl¡
. Confacf Drawings. Fonn ofTenderand Agreement. GeneraiConditions. Standard Spe<ÍficatÍons (Open Draln. Tîle DÍa¡n, Specffications br l¡turúciml Drain Croesing Coürúy Ræds). Standa¡d Drawings
PâYMENT
Progress payments equal to 87!% oÍ the value of the urcrk done ard materials Ínoorporated ln the work will
be made to the Contractor on he writte¡ request of the Conhador to the Engineer. An addftional f Q+% will be
paid 45 days afrer the final acceptance by ttre Engineer. Bebre this payment is rcleased, the Contractor shall
pro&Je the Municipafrty wiúr a Staftrtory tÞclaration that all mterial and/or labour ¡ncorporated in the work tlas
been fully paid for. abng with a CertÍficate of Clearance ftom t¡e Workplace Safety and lnsurance Board süaling
that all compensation has been pa'rl. The Municipal¡ty will reserve 3%t of tt¡e Contrac{ Pdce for one yearas
wananty. After the oompletion of the work, any part of üris resenre may be used to conect defects which may
deraelop withîn hat time from f;aulty workmanship or material or loose backfill, provided that notkæ shalf first be
given to the Contractor and that he may prompüy make good such defec*s, if he desires.
SUPERINTENDENT
The word "Superinbndenf, as used herehafur in hese specifications, shall refer lo a Drainage
Superíntendent appointed by the Munkfpality. The Supedntendent will act as tt¡e Enginee/s rcpresentative- The
Supedntendent shall haæ the poner to direct the o<ecution of he work and to make any neoessary minor
adjustments. Adjustnents in tile sÞes or gradbnts shall not be made without the approral of the Engineer. Any
húrud¡ons glven ry the Superintendent wtrbh changes considerably üre propæed uork or wiür wtrlctr the
Contractor does not æree, shall be referred to the Englneerfor his decision.
SPRIET ASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 195 of 245
Page2
Revised Jantnry, 2009
4.6 COMMENCEMENTAND COMPLENON OF WORK
The r¡'¡ork must commence immediately after tre Contac{or's notif¡ed of the acceptance of his tender or at a
tater date, if set out as a condition of the tender. lf weahel qeates poor ground or working conditions, üte
Contractor may be rcquired, atthe discretion of the Engineeç to posþne or halt work untilcondltions become
acceptable.
The Contractor shall give the Engineer and Superintendent a minimum of forly+þht (48) tpurs notice before
commencement of work on any munbipal drain. As noted on he plan, he can then ananç for a meetíng lo be
held on thesÍtewih theConba&r
and other details- The Conbactot's
lf the Gonbactor Þaves the job site
Superintendent.a minimum of turenty-four (24) hours notice pdor to retuming to the pro.lect
The r,rork múst be proceeded with in such a manner as to ensure its completon at the earliest possible date
and witrin the time limit set out h the Þnder or in the conbacf documents.
A.7 WORKINGAREAANDAGCESS
The working area available to the Conbactor to construct he drain and related works including an access route
to the drain shall be as specified on the drawinç.
Should the speciFied widüts become hadequate due to unusud conditions, tte Gontractor shall notÍfy he
Engineer ímmediately in order that negotiations witr the affeded o¡/ners can take place.
Where a Conbactir exceeds the specified wirJths due to úre nature of his operations and wittrout authorization
he shall be held responsible br the costs of all additional damages and the amount shall be deducted ftorn his
' 'contract pri:e and paid to the afiected.owners by he Municipality. -- ':
A.8 SUPERVISION,
. ,'.i:dhe Contractorshallgive-the urork.his-constant supewision arÉshalt keep a'..conrpetentbreman.in úarç at
the site.
A9 INSPECTION
: Final insprg6ion by the Engineer will be'made within twenty days'after he has received notice ln writing front
tte Conbactor thatthe uork is complete.
Periodic.inspect'ons by üre Engineer or Superinterdent will be made during the perfunnance of ü¡e worlc
These interim inspections are required to cfreck suctr itbms as bcatíon of drainage coun¡e and str¡c*ures, tile
grades prior to backfi[ing, backfilfing and miscellaneous trork items-
A1 O ALTERATIONS AND ADDMONS
The Engineer shaü have the porær to make alterations in the work sho¡rn or described in the drawings or
determined as a result of n4otiatbns between the
cases, the Engineershall maintain the fir¡al respons
in no way render void the conbact No daim for mn?ti'
bevalid únþssdonein pursuance of an orderftom the Engineerand/orSuperîntendentand noüceof sucf¡ claims
made in wrÍt¡ng before èommencement of srch work. ln no case shall tre Gonfactor commence work wttit$ he
considers to be extra work before receiv¡ng the Engineer's and/or Superintendenfs approral in writing.
SPRIET ASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 196 of 245
Page 3
Revised January; 2009
A.11 MAII{TENANCE
Tfie Confactor shall rePai
afterits cornpletion (as dated
or materials fumist¡ed bY üte
or limiting fre m¡ility of the Conüactor ur¡der he hws of the Gounfy. Province or Locality in which tlæ work is
being done.
A12 INSURANCE
1)
in the sum of $ 2,00O,000.0O.2) proærty Damagé:Thä Conbadorshalleftctandry_i1þlgoperty Darmç Liatrilitylnsuranoe to cor¡erh'sand' the'sub-confaAofs openations in the sum of $ 1,000,000-00.
3) Fire tnsurancer rne ci¡ntactor shall proo.¡re nre än¿
'extended
coverage insurance on the work to I 00pÁ of the
ContractAmount4) The frrllo¡¡ing are to be narned as coinsured: Successful Conbac-tor
Sub4onbactor
fïluniÍPalitY
A13 LllrtrATloNs oF oPERATIpNS
.:',gxee* for sucfr work as may be required by the Engineer to maintain tfre *o¡ks in a saÊ and satisfadory
corTdfti)n, the ç¡¡lbactor shail not carry'on hb óperationis under he conhct on &ndays wiürot¡t permlssion in
witing of üre Munlc¡PalitY.
A14 LOSSES
The conbactor shall take all risks from lloods or casualties of any kind.
A.15 SUB{ONTRACTORS
The Contractor shall not sublet üre whole or any part of the contract wtthout the approval of ü¡e Engineer or
Superintendent
A16 PERll4lTS. NOTICES.I-AWS AND RULES
The Conüactor shallensure that all riecessary pe
to the contract Price.
SPRIETASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 197 of 245
Page 4
Revised January, 2009
A17 ROAD CROSSINGS
-1 -General
.1 Sæpe: These specifrcations apply to all road croqsings - Munlcípal, County, Regional, or Hþhway Roads.
Wheie the rrord'Authorit!/ is used, itshallbe deemed to applyto the approprbte owning auhority. These
specificaüom in no way lirnit the Authorit¡/s Specificatrbns and Regulahbns goreming üe consbuction of
drains on tfeir Road Àflou¡ance. The Auú¡od$ will supply no labour, equþment or matedals for the
constn¡ction of úre road crossing unþss othendse noted on the drawings.
-2 Road Occupancv Permk Where applicable üre Cont¡actor must submit an Application for a Road
Occupãncy Permit to the Auürorig and allor a minimum of 5 working days (o<clusive of holidays) for its
review and bsuance.
.3 shallsubmÍtwritten notifi:ation of
üority/Pubf'c Vlorks Manage r and
the Drainage Ergineer or Superintendent for review and approval a minimum of five (5) uorking days
(exclusirle of hoñdays) ptur to proceeding wiür arry woR on road allouance. lt shall be he Road
Authorffs responsibrÏtyto notify all the applîcable eûìergency services. schoob, etc- of the road dosure
or construclion taking Place.
-4 T¡affic Conbot Where tf¡e Contractor is permitted to close the road to throqgh baffc, tre Confactor shall
prw¡Oe for ard adequately sign the detour route to the satisfaction of the Road Au$ority. Otherwise, he
Òonbactor shall keep üE road open to haffic at all times. The Conbactor stnll provlde, for üte suPPlYr
erectbn and maintenance, suitable wam¡ng signs and/or f,agmen in accordance with the Manual of
Unibrm Traffic.Conhol Devi<æs-and to üre satbfaction of üre Road Auütority b nolify he motodsb of work
on füe road ahead.
.5 Site'Meeting/lnspectíon: A site.meeting shall be held wih he effec{ed padies b review in debilthe. .'.crossing'and/oriB reþted works.r,Ttre Ar¡ürority's lnspector and/orthe DminæeEngineerwill imæd the
, . .work urtriÞ hprogress'b ensure,$at the rlork is done in strirf accordance witt the speciftcations-
.6 .!Meaú¡ø No constuction .¡"¡¡ ¡¡ks:place-during indernent weather or periods of poor visbil'¡ty.
,7 Equipment No consfrrctbn material añlo¡ equipment b to be þft wtûrin 3 meters of the edge of
pavement wernþht or during periods of hclement weather.
.2 Jackino and Boring
.1
ing practices.
-2 fences sh
ing place,
locations
of fr¡ture tile placement and out of existing water runs or ditcfres. The bore pit shalf be located at he
upstneam enð of üre bore unless othemise specified or approved. Bore pits shall be kept back at þåst
I meter ftom $e edge of pavement and rvtære boæ pits aæ made in any portion of Û¡e shoulder, the
exca¡ated matenjal shall be disposed of off be road albuanoe and üre ptt backfilled wittt thoroughly
compacted Granulari\" for ib entire depüì.
.3 lqstallation: The pipe shall be installed in specified line and grade by a combinatbn of þcking and boring.
Upon compteønof the operatbns, both ends of the bore pipe shall be lefr uncovered untilthe elevation
hàs been confirmed by the Engíneer or Sup rrintendent. The ends of the bore pipe shall be securely
blocked off and the krcation marked by means of a stake extending from the pipe invert to 300mm above
füe sunounding ground surface.
SPRlET.ASSOC]ATÊS
By-Law 2010-011 A Provisional By-Law to provide for drainage
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Page 198 of 245
Page 5
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.2 Jqçkinq and Borinq (contd)
-4 Unstable Soil or RockThe Contractor shall contact the Engineer immediatefy should unstable soil be
encountered or if boulders of sufficíent size and numberto warrant concem are encountered. Any bore
pipe partially instalþd shall be left in place until altemative methods or tectmþues are determined by the
Engineer after consultation with the Confætor, the Superintendent and the omiing auüotity.
.5 Tile Connec{ions: Prtx to commencement of backfilling, all tile encountered in excavations shall be
reconnected using material of a size comparable to üre existing materbl. Where tfre excavation -s below
the tiþ grade, a compacted granuhr base is to be placed prior to laying the tile. Payment for each
connection will be made at ttre rate ouüined in ttp Form of Tender and Agreønent
.6 Backfill: Unless otherwise specifted, the area bebw he proposed grade shall be backfilled $/ih a crushed
stone bedding. Bore pits and excavatft¡ns outside of ú¡e shoulder area may be baddlled wih natÍve
rnaterial compacted to a density of 95% Standard Proc'tor. All dst¡rbed areas sha[ be neaüy shaped, have
the topsoil replaced and hand seeded. Surplus materialfiom ttte bodng operation shall be rcmoved fom
the site at he Confacto/s ocpense.
.7 Restoration: The entire aftded area shall be shaped and graded to øþinal l[nes and grades, üte @sotl:-:
repbced, and the area seeded dorrm at the rate of 85 kg/oer ha._unless ottprwtbe specified or ín
accordance wifi üte M.T.O. Encroact¡ment PermiL Fences shall be restored to úrdr odginal condition in
accordance wtth the General Conditions.
.8 Acceotance: All ¡vork undertaken by the Conbactorshall be to he satisfacibn of the Engineer.
.3 Ooen Gut
.' . **
.1 Material: The cuhærtorsuMrain cmssing pipe mabrblshall be speclñed on the draulittgs.
.2"y Site Preoaration and Excarratim: Where necessary, fencds slnll be carefullytaken dwvn as Speciñ'ed in
. "¡.the general conditions. Prix b any excarratÍon taking place, the are¿s *ftrktt u/f,| be dsh¡rbed shalf be
.: - g stripped of topsoil. The bpsctil ¡s þ be stockp¡led h localions awry ftorn the consÍudion aæa-
-3¡¡lnsÞülation: The piæ shatl be installed ushg bedding and corcr matedal h accordance with Standard
Detâ¡led Drawhg l.lo. 2 or detail prsvided on drawings.
Unstable Soil or Rock:Ttre Contractor shall contact tre Engineer irnmediatdy shot¡ld uns'table çoll be
erwuntered or if bor¡Hers of sufficient size and number b wàrnant concem are encountered.
Tile Gonnections: Prþr to commenoement of backflling, all t¡1es encountered in excavations shall be
reconnected usirg materblof a size comparabfe to tre existing material. Where tfre excavation is bebw
the tile grade, a compacGd granular base b to be placed prürr to layi¡g the tile. Payrnent for connec*ions
not shown on he draulings shall be an erûa to the conbact
Bad<fill: Backfill from the top of the cover rnaterial up to the under sirJe of road baSe shall meet the
requiremenb for M.T.O. Granular "8". The backfill shall be placed in lifrs not exceeding 3OOmm in
thickness and eacfr lift shall be thoroughly compacted to prcduce a densîty of 98% Standard Proctor.
Granular "8" road base for County Roads and Highways shall be placed to a 450mm thickness and
Granular 'Æ shall be placed trc a hickness of 2(Ðmm. both meeting M.T.O. requlrements. Granular rcad
base materials shall be thoroughly compacted to produce a density of 100% Standard Prcctor.
\Mrere ne rbri surface b paved, the Contractor shall be responsîHe for placing an HL-4 H.ot Mtx Asphalt
patch of üre same thickness as the existing pavemenl The asphalt pabh shall be Ehw'Ût tfrc exisling
roaúlrrayoneacfrsideandrrctoverlap. lfspecified,ttreasphaltpatcñshallnotbeplacedimmediatelyover
the road base and the Granular"A' shall be brought up flush wtüt the existing asphaft and a liberal amount
of calcium chloride shall be spread on the gravel surÞce. The asphalt patch must be completed within
the time period set out on the drawing.
.5
SPRIET ASSOCIATES
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Page 6
Revised January, 2009
.3 Ooen Cut (corit'd)
The arcarrated matedal from ttre trench beyond a point 1.25 meters from the travelled portion or bepnd
the outsirJe edge of the gravelshoulder, may be used as backfill in üre Fench in the case of covered drains.
This material should be compacted in hyers not exceeding 600mm-
A18 FENCES
No earth shalt be placed against fences and all furrces removed by üre Conhactor are to be replaced by fim
in as good condition as bund. ln general, the Conüactor will not be allou,€d to cut existing .[enc9:. but shall
Oiscoñnecl existing fences at the nearest anchor post or other such fixed þint ard shall carefully toll it back out
the Contractøwill
the o¡rner and he
g materials are not
worlç if any, and an allotnance should be made in the tendered øice.
ftre Ccäfac,tor shall not tearre any fence open when he b not at r¡vork in tré ímmediate vicinÍty.
A19 LTVESTOCK
The Cmfactor shall províde each properly orner wiür 48 hours notice prior to rernoving any fences along
fields wtrir*r.could possibly contain ffvèstòck Thereafter, the proærty onne¿shall be responsibþ.b keep.all
r -: . " lives'bckdear of üraconsiruAìon areas until further, nottïed.,'ì/Vhete necessary, the Contractor will be directed' - to'ereıtÞmporaryfënces..'The Conhactorstlall be'held'responsible br loss'or injury to'livestock ot 93mæ9. caused by la\¡estoðk, where üre injury or darn4e b caused by.his failuæ to.notify ttre property owner or hrough
,- . +neglþence or-careþssness on the partof the Conbactor-
.^;
".." '":tËckfilling'dfsucfr tencfresisdeh¡@'nrore'hanf ,dayafter€cceptance bythe Engineer.
A'2O STANDINGGROPS
The Contractor shall not be held responsible fur damages to standing øops wfhin üre working area available
and the access route provided if he nohies lhe owner ürereof at least 48 hours prior b commencement of the
uork on hat Portbn.
421 SURPLUSGRAVEL
lf as a result of any work, gravel or crusfred stone is required and not all the gravel or cn¡shed stone is used
in üìe construAiorr of tfe works, the Conhactor shall haul away such surplus gravel or stone unless oü¡erwíse
approved.
422 RAILWAYS: HIGHWAYS. UTILIT|ES
notice to Railwap, Hig of SaturdaYs,
S bythe Gontractor priorto ln the case of
a bodng under a Hþhway ours not'ce's
requited.
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By-Law 2010-011 A Provisional By-Law to provide for drainage
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Page 7
Revised January,2009
A.23 UTIL]TIES.
The attention of he Contractoris dra¡rn tothepresence of utilitiesalong thecourseof ttredrain. The contractor
will be responsible for detennining the location oi all utilit'es and will be held frable br any damaç.to all.utililies
to ensure that all utilitþs are
ssarY relocation work sha[ be
t br delaYs or hconveniences
ctebys caused by workirB amund orwiÛt existing utilitþs not
relocated.-
A.24 TERMINATION OF CONTRA9T BY THE MUNICIPAUTY
tf the Gonbacbr strouH be adjudged bankrup( or if he should make a general assþnment l* F" U"ryll 9f
his creditors, or if a receiver stroúU be apæintéd on account of his insolvency. or if t¡e should refuse or fail to
supply enorgh properly skilled workmen oiprçer rnatedats after traving received seven (7) daþ notice h wdling
ftom tlre Engineer to supply additional workmen or nu
contracfo¡s or for materbl or labour or persisÞn
whatever method üre ErBheer may deem exped
Conbactor shall not be entitled to receive any fu
of the conbac't price exceeds ttre expense of com
icipality. The erpense incr¡ned bythe Municipaltty,as
a ibnhactor tails b commence work wthin seven (/)-
on his Tender Form, and suctt extensbn of tÍme as allo,ved
Municlpali$ shatr trar¡e the oplirn' after provftling he
.: ,,; bterminatethecontact, aurardtheconüadbanother.' iff;åfftr'åH##ffi;itrf*:[
. and'fre balance,lf any. refumed to him.
A25 ERRORS ANp UNUSUAL qgNDfTlglts
.The Gonbactor shall notify the Engineer immediately of any error or unusual condif¡on wh'rch may be fo4d-
nni àtæmpt by ttre conhacrór to maÈe changes becausg of the error or unusual condition on his own shall be
done at his om nsf. Rny aOAilional cost incu-nea Uy U-,e Conbactor þ remedy a $/rong decb'þn on his part shall
be bome by he Gontactot'
uarconditions during
wh emPloYeddsanhere
on of the work added or
deleted-
A.26 IRON BARS
The GonFactorshallbe held liable forthe costof an ontarb Land surveyorto rephce anyimn bars destroyed
during the course of constn¡ction-
A27 STAKES'
At the time of he survey, stakes are set along he course of the drain at intervals of 50 meters- The Gonbactor
re notdisturbed unless approralis obtained d
authority of the Engineer, shall be æplaced e
y stateiwhich are-removed ordisturbed by d
atthe exPense ofthe drain.
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Page 8
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4.28 RIP-RAP
Riprap shall be specified on the dra,vings and shallconbrm to he following:
.1 Quarry Sþne: shall range in sÍze from 150mm to 300mm even$ disbibuted and shall be placed b a 300mm
thickness on a filter bbnket at a 1.5 : I slope untess ofteru¡ise.noted. Fìlter blanket b be Mirafi 160N or
approved equal.
-2 Broken Goncrete: rnay be used in areas outsUe of rcgular flo,vs if first broken in maximum 450mm sized
pieces and mixed to blend with quarry stone as above. l.lo exposed reinforcing steelshallbe pe¡mitted.
-3 Shot Rock: shall range in sÌze from l50mm to 600mm placed to a depth of 450mm hickness on a filter
blanket at a 1-5:1 slope unless otherwise noted. Filter bbnket to be Mirafi 160N or approved equal.
A"2e @ BASKEI9
Supply ard installgabbn basket rif,+ap Fotedion as shærn on the drawings-
Gabion baskeb shall be as rnanuf;actt¡rcd by Îvlaccafeni Gabiors of Ganada üd. or approtæd equal and shall
be assembled and installed ¡n stici accodancewiür he mmufact¡re/s recommendations.
The gabion fill materbl shall consist solely of ftacûrred field stone or gabion stone graded h sÞe ftom
l00mm to 200mm (4' to 8") and shall be free of undersÞed fragmenb and unsuitable material.
&3O RESTORATION OF I-,AWT{S
.1 Generat: Areas noþd on the drawíngs b be restored wih seeding or sodding shall conform to this
''--'specificatixr¡àdthe'cørbactof shall allorvfur'all costs in'his lump-surnbid brt¡e tottowing uorks.
. .2 Toosoll: Prbr b excavatbn,'the working area.sha[ be sùipped of existing bpsoil. The topsoil sbc*pile shall
bslooaþd'so:asto,prevent'æntamination.qdh materi,ál'excavated frorn the bencl¡.- Upon cornfletion of. ' '' backfilling operatÍons.-bpsoll shall be spread orer he working area to:a depth equal to that s,h¡ch prevftrusly- . ' 'existed but not less thanlfie'foflowing:r¡ :',x'S€€díng'and.soddirg : "' minimumdepfi d100mmGardens - minimum depth of 300mm
:
ln all cases where a shorthll of topsoil occuts, whether due to lack of sufficient orþinal depúr or rcþxion of
stockp'Íled material due b contractors operatíons,'mported topxil horn acceptable scturces shall be i,mærted
at the conEacbrs elçense to prwide the specified deptrs. Topscil shall be uniformly spread, graded and
cuttivated prior b seeding or sodding. All dods or lumps shall be pulverÈed and any roots or foreþn matter
shalf be raked up and rcmoved as directed.
.3 Soddinq
.1 Materials: NurserysodtobesuppliedbythecontractorshallmeetthecunentrequirementsofttteOntado
Sod Growers Assocíation for No. 1 Bluegrass Fescue Sod.
.2 Fqrtilizer Pnlortosodplacement,approvedfertilÞershallbespreadattherateof5kg/l00m"ofsurface
area and shall be inco¡porated into such surfaces by rakr:ng, d'scing or harroari'ng. Allsuriaces on which
sod is to be placed shall be bose at the time of placíng sod to a depth of 25mm.
.3 Placing Sod: Sod shall be laíd lengthw'se across üre face of slopes with ends cbse bgefier. Sod shall
be counter sunk along the þints between the existing grade and the nerr sodding to allowfor the free flow
of water across úre þinl Jolnts in adþcent rorr¿s shall be staggered and allþints shall be pot¡nded and
rolled to a uniform surface.
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4.30 RESTORATLQN oF LAWNS (contd)
On slopes steeper than 3:1, and in unstable areas, the engineer may directthecontractor to stake sod and/or
providé an appioved meshio prevent slippages. ln all cases where such additional work is required, it will be
àeemed an èxtra to the contrãct and shàli be paid for in accordance witt the General Conditions.
No sod the
grorvrfr r to
a depth ner
so as to promote growth.
.4 Seedinq: Seed to be supplied by the conbactor shall be 'high quality grass seed' harvested during the
þreviouJyear, and shall bé èuppfieã to úre project in the suppliers original bags on which a tag setting out he
following lnformation is affrxed:
. Yearor Harvest. Type of Mixture
recommended rate of aPPlication
fedilÞer requirements
Phcement of seed shall be areas on which seed is b be
placed shall be loose at the d fertilizer shall be spread in
accordancewith the supplig ê Engineer. Thereafteritwill
be the responsibility of the property ownerto maintain the area in a manner so as to promote grorh.
.5 Setüement: The contractor shall be responsible during the one year guarantee perkrd for he neoessary
Epã¡r of restored areas due to bench setilement Areas where settlement does not exceed 50mm may be
. rebaíred by top dressing with fir¡e topsoil. ln areas rvtlere settlement exceeds 50mm, the contractor wilf be
r*iu¡rø td Uai1nl ne ãrea with topðoil and restore with seeding and/or sodding as originally specified.
A"31 RESTþRATION OF ROADS AND LANEWAYS
'fr
g¡fu"t Restoration shall be in accordance with the applicable standard detailed drarrving oras shor¡n on üte
drawings-
Asphalt and Tar and Ghio: Prior to restoration allþnts shall be neatly sar,rrcrlt Restoration shall be as a
in gravel above with the addition of the following:
.1 Roads shall have the finished grade of Granular 'y't', allol t¿vo oourses of hot+nix asphalt (M.T-O. 310)'
Bgmm HL6 and 40mm HL3 or-to such greater thickness as may be required to matcft the exbting.
.2 Laneways shall have the fin'shed grade of Granular'A allow one 50mm minimum cÆurse of hot-míx
asphalt (HI-S¡ or greater as may be required to match existing.
.1
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By-Law 2010-011 A Provisional By-Law to provide for drainage
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By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 204 of 245
sEcÏoN NUMBER
SECTIONB.OPENDRAIN
IN D EX
PROFILE"....
ALIGNMENT
CLEARING AND GRUBBING..............
EXCAVAT|ON..............-...
EXCAVATED Íì,IATERIAL..
Ð(oAVATION THROUGH BRIDGES AND CULVERTS,.........-..r".îi.:i,-'r.rì.--¡..¡--...¡r
PtPE CU1VERT................
MOVING DRAINS OFF ROADS
TRIBUTARY OUTLETS....
SEDIMENT BASINS AND TRAPS
SEED|NG.... .r...i1!......-....!-
PAGE NUMBER
8.1
8.2
8.3
8.4
8.5
8.6
8,7
8,8
.Bi9
B:10
B.'11
10'
10
10
10
l1
11
11
11
12
12
12
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 205 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 206 of 245
8.1
Page 10
SEGTION B
OPEN DRAIN
PROFILE
The profile drawing shors the depth of cuts from üre ground besirle the stake to the final invertof he ditch in
meters and decímatsbf a meter and also the approximate depth of cuts from the existing bottom of the ditch to
the elevation of he dltch bottom. These cuts are established br the convenience of the Contrac-to[ however,
bench marks willgovem the final elevation of the drain. Bench marks have been established along the coYrse
of the drain and üreir locatir¡ns and elevations are noted on he proñle drawing. A uníform grade shall be
maintained between stakes in accordance with the profile drawing.
ALIGNMENT
The dnain shall be constructed in a sbaight line and shall follciw the course of the present drain Ör water run
unless otheru¡ise noted on tfre drawings. Where it is necessary to shaþhten any bends or lnegularitíes in
alignment not noted on the drawirps, the Conbactor shall contact the Engineer or Superintendent before
commencing the work.
9LEARTNG ANqGRUBBING
Prior to commencement of worlç all trees, scrub, Êallen timber and debris shall be removed ftom he side
stopes of he ditch and for such a distance on the working side so as b eliminate any interference with the
conshuction of the drain or the spreading of the spoil. T e side slopes shall be neaUy cut and cleared flush with
slope whether or not they am affecGd dírecdy by the excavation. WÏür the exception of large sbmps causing
damagetothedrain,treúOes¡opeshallnotbegrubbed. Allotherclearedareasshallbegrubbedandthestumps
put into piles for disposd by he ormer.' All"¡'ges or limbs 150mñ (6.) or brger, that it is necessary to remove, shall be considered as logs an-d shall
be cut and trimmed, and left ln üte working widtr separte from the brush, for use or disposal by the ovrner. Trees
or limbs less than 150mm ln diameter shâl be cut in lengths not greater than 5 meters and phced in separate
piles with stumps spaced not þss than 75 meters apart in the working width, br the use or disposal of tlp owner-
in all oases, ürése piles shall be phced dear of excavated materials, and not be piled against standing Ùees. No
windrowing wilt be þermitted. The clearing and grubbing and consfuction of the drain are to be canied out in two
sepamte operations and not slmultaneously at tt¡e same location.
EXCAVATION
The botom width and the side slopes of the ditch shall be those sho¡rn on the profile drawing'
Unless oɡe nly the existing ditctr bottom is to be cleaned out and the side
slopes are not side slopes become unstable because of consbuctbn, the
Coirtra6or shal or Superintendent. Altemative methods of construction and/or
methods of protection will tren be determined, priorto continUing the work.
Where alr exbting drain is being relocated or whe ) a new drain is being construclgd, the Contractor shall,
unless otherwise spècified, strip thé topsoil for the full width of the drain, including the bcali9¡ of the spoil pile-
Ùpon completion of bvelling, the topsoil shall be spread to an even depth across the fullwidth of the spoil.
8.3
8.4
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Page 1 I
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8.5 EXCAVATED MATERIAL
Excavated material shall be deposited on eiher or botr sides of the drain as indicated on the drawings or as
directed by the Engineer or Superintendent. A buffer sbip of not less han 3 meters in width through farmed lands
and 2 meters in width through bush areas shall be left along the top edges of the dæin. The buffer strip shall be
seeded and/or incorporated as specified on the drawings. The material shall be deposited beyond the specified
buffer sùip.
No excavated material shall be placed in bibutary drains, depæssions, or low areas which directwater into the
ditch so ürat water will be fapped behind the spoilbank The excavated matedal shall be placed and levelled to
aminimumwidtrtodepúrratioofS0:l unlessinsfuctedothen¡rdse. Theedgeofthespoilbankarrvayftomheditch
shall be feathered down to the existing ground; the edge of the spoilbank nearest the ditch shall have a maxirnum
slope of 2 to 1. The material shall be levelled such that it may be cultivated with ordinary tarm equípment without
causing undue hardship on machineryand personnel. No excavated materialshallcoverany logs, scrub, debris,
etc. of any kind.
\Nhere it is necessary to shaighten any unnecessary bends or ínegularities in the alignment of the ditch, he
excavated materialfrom the new cut shall be used for backfilling úre otþinal ditch- R4ardless of he distance
between üre new ditch and the old dítch no extra compensatíon will be allo,tred forthis work and must be included
in the Gontractor's lump sum price for the open work.
Any stones 150mm or larger left exposed on top of the levelled excar¡ated material shall be removed and
disposed of as an extra to the contract unless otheruvise noted on plans.
8.6 EXGAVATION THROUGH BRIDGES AND CULVERTS
The Conbactor shall excavate the drain to üre full specified depth and width under all btidges. Where tl¡e
bridge or culvert pipe is located within a road allowance. the excavated mabrial shall be levelled within the road
allowance. Careshall be taken not to aóiersely'affect existing'drain'age patÞms., Temporary bridges may be
carefully removed and left on the bank of the drain but shall be replaced by he Confactor when he excavation
is completed unless otherwise specifred. Permanent bridges must be left intad All necessary care and
'precautions shall bêlaken to protect he strucfure. The,Contractorshall notify the Engineer or Supedntendent:' if ex@vation"rnayc¿iuse the' strucfu re to undermine or-collapse.
8.7 PIPE GULVERTS.
-'.,:' *:j.ììiA/here'specifled,on $e drawings;lhe.existing culvert shall.be carefully removed, salrraged and either left at
the site fur the owner or reinstalled at a new grade or location. The value of any damage caused to the culvert
due to the Contractods negligence in salvage operation will be determined and deducted from the conbact pice.
All piæ culverts shallbe installed in accordance with the standard detail drawings as noted on the drawings.
lf couplers are required, 5 comrgation couplers shall be used for up to ard including l200mm dia. pipe and l0
conugation couplers for g reater than 1 200mm dia.
8.8 i'IOVING DRAINS OFF ROADS
Where an open drain is being removed from a road allowance, itmust be reconstructed wttolly on the adjacent
lands with a minimum dístance of 2.0 meters between üre property line and the top of the bank, unless otherwise
noted on the drawings. The excavated material shall be used to fill the existing open ditch and any excess
excavated material shall be placed and levelled on the adjacent lands beycind he buffer strip, unless otherwise
noted. Any work done on the road allowance, with respect to excavation, disposal of materials, installation of
culverts, cleaning under bridges, etc., shall be to the satisfaction of the Road Authority and the Engineer.
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8.9 TRIBUTARY OUTLETS
The Contractor shall guard agaînst damaging the outlets of bibutrary drains. Prior to commencement of
excavation on each propãrty üre Óon¡actor sñafcontact the owner and request that all known outlet pipes be
marked by the ownei. Rtl oùUets so marked or visible or as noted on the profile, and subsequently damaged.by
the Confactor's operations will be repaired by the Conbactor at his cost All outlet pipes repaireO !V .Úlç
Contractor under direction of he Drainage Supérintendent or Engineer which were not part of the Conbact shalt
be considered an extra to the contræt príce.
B 10 SEDIMENT BASINS AND TRAPS
The Contractor shall excavate,sediment basins prior to commencement of upstream rrork as shown on he
plan and profile. The dimension of the basin will ùe in a parabolic shape with a depth of 450mm below the
' [l''":J't1gå?:flLiJisI"fåo*n,n".'
s during consrr:ction, b prevent silt from flushing
dorrrnsheam. The silt fence shall be removed and disposed of after consÍttc'tbn.
8.11 SEEDING
.1 Deliverv: The materials shall be delivered to the site in the original unopened_containers which shall bear
nã veñãofs guarantee of anaþis and seed will have a tag showing the year of harvest
.2 Hvdro Seeding: Areas specÍfed on drawings shall be hydro seeded and mulched upon completion of
consfuct¡on ¡n áccordance with O.P.S.S - 572 and wih the following application rates:
.Prirhary Seed (85 kg/ha.):
-q
Nurse Crop
Fegtilizer (300 kg/ha.)
Hydraulic Muldt (2000 kg/ha.)
'Wde r (52,7 W lifes/ha.)
50% Creeping Red Fescue
40% PerennialRYegrass
5% l /hite Clover
Italian (Annual) Ryegrass at25% of TotalWeight
&32-16
Type "8"
' .Sçfling shall not be completed after September 30.
.3 Hand Seedinq: Hand seeding shall be completed daily with the seed mixtr¡re and fertilizer and application
rate snown r¡nOer .Hydro Såding" above. Pla ment of the seed shall be by means of an approved
mechanical spreader. Seeding shall not be completed afterSeptember30.
SPRIETASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 209 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 210 of 245
SECTIONC.TILEDRAIN
INDEX
SEÇTION NUMBER
c.l
c.2
c.3
c.4
c.5
c.6
c.7
c.8
G.9
c.10
c-11
c.'42
c.13
c-14
c-15
c.l6
c.17
c.18
c.t9
c.20
PAGE NUMBER
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 211 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 212 of 245
c.1
.1
.2
.3
Page 13
sEcfloN c
TILE DRAIN
PIPE MATERIALç
Goncrete Tle: All tile installed under these specifications shall be sound and of first quality and shall meet all
A.S. I .M. Specifications curent at the time of tendering. Concrete tile shall conform to Designation C412 lFxtra
Qualit/ except that the minimum compression strengths.shall be increased by 25o/o. l{ævy Du$ tile shalf
confqrm toDesþnationdl2 "Heavy Duty Extra Qualitf.
Gorrugated Steel Pipe: Unless otherwise specified all metal pipe shall be comrgated, rivefred steel pipe or
trel¡cationuæted steel pipe with a minimum wall thickness of 1.6mm (16 gauge) and shall be tully galvanized.
Platic Tubíno: The plans will specify tt¡e tyæ of tubing or pipe, such as non-perforated or perforated (with
or without filter matedal).i) Conugated Plastic Drainage Tubing shallconform to the current O.F.D.A Standards
ii¡ Heavy Outy Comrgated plast¡c Pipe shall be'Boss 1000'manufactured by the Bþ'O'Drain Ïle Co. Ltd. or
approved equal
Goncrete Sewer Pipe: The Desþnations for concrete sewer pipe shall be C14 for concrete sewer pipe ¿9-OIt
(tg)Oiameterorless;andCT6brconcretesevr¡erpipegreaterthan450mm(18")diameter. Whereclosedþints
are speclfied, þints shall conform to the AS.T.M. Specification C443.
Where concrete sewer pipe'seconds' are permitted the pipe should exhlbit no damages or cracks on the
banel sec{ftrn and shall be capable of satbfiing the crushing shength requirements br No. 1, Pipe Spectfications
(C 14 or C76). The pipe may contain cracks or chips in the bell or spigot wlr'rch could be serious enough to prevent
the use of nibber gaskeb but which are not so severe that üre þint could not be mortared convent'nnally.
Plastic Sewe¡ Pioe: The plans will specify úre type of sewer pipe, srch as non-perforaled or perforated (with
oryy¡troutfftteffnaþrial). Allplastic saler pipe and fittings shallbe'Boss Poly-Tte', ULTRA-RIB','Challenger
300f orapproved equalwith a minimum stiffness of 320 kpa at5% deflection.-
Plastib Fittinos: All plastic fitings shall be "Boss 2(X)0" or "Challenger 2000" with split couplerþints or apprwed
equal.
TESTTNG
Themanufacturershallprovidespecimensbrtestingifrequired. Therandsmseleclionandtestingprocedures
would follor,rr the appropriate AS.T.M. requirements for the material being supplied. The only vq¡.lEttign ¡s tttg
number of tile testedi 2ô0mm to 525mm dia. - 5 tile tested, 600mm to 900mm dia. - 3 tile tested. The drain will
be responsible for alt testing costs for successful test resutb. Where specimens fail to meet t¡e minimum test
requirements, the manufacturer will be responsible br the cosb of he unsuccessful tesb. Altemately, the
Engineer may accept materials on the basis of visual inspections and the receipt in writíng ftom the Manufacturer
ot ùre results of daily produc-tion testing canied out by the ManuFac'turer for the types and sizes of the material
being supplied
.4
.5
c.2
G.3 LINE
PrÍor to stringing the tile, the Contractor shall contact tre Superintendent or the Engineer in order to establish
the course of the drain.
Where an eisting drain is to be removed and replaced in the same trench by the narv drain or where the new
drain is to be installù parallelto an existing drain, the Conbactorshallexcavate test holes to locate the existing
drain (includíng repairing drainage tile) at inferuals along the course of the drain as directed by the Engineer and/or
the Súperintendent The costs for this work shall be included in the tender price.
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By-Law 2010-011 A Provisional By-Law to provide for drainage
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Page 14
Revised January, 2009
C.3 LINE (contd)
Where an existing drain is to be removed and replaced in the same trencfr by the new drain, all existing tiles
shall be desfoyed and all broken tife shall be disposed of off site.
The drain shall run in as straight a line as possible throughout its length, except that at intersections of oher
water courses or at sharp oorners, it shall run on a curve of at least a 15 meter ¡adius. The new tile drain shall
be consbucted at an offset from and generally parallel with any ditdr or defined watercourse in order hat fresh
backfill in the trench will not be eroded by the flo,v of surfiace water. The Conbactor shall exercise care not to
disfurb any existing tile drain or drains which parallel the course of the new drain, particularly where he new and
the existing üle act together to províde the necessary capacþ.
C.4 CLEARING AND GRUBBING
Prior to commenoement of drain construction, all trees, scrub, fallen timber and debris shall be cþared and
grubbed from theworking area. Unless otherwise specified, the minimum width to be cleared and grubbed shall
be 20 meters in all hardvood areas and 30 meters in all softrrcod areas (w¡llow, poplar, etc.), the width being
centred on the line of the drain.
All trees or limbs 150mrn (6") or larger, that it is necessary to remove, shall be considered as logs and shall
be cut and trimmed, and left in the working width separte fom he brush, for use or disposalby he owner. Trees
or limbs less than 150mm in diameter shall be o.tt in lengths not greater than 5 meters and pþced ín separate
piles wiúr stumps spaced not þss han 75 meters apart in the working width, br the use or diçosal of the owner.
ln all cases, these piles shall be placed clear of excavated materials, and not be piled against standing bees.
No windro¡ving will be permitted. The clearing and grubbing and consbuction of the drain are to be canied out
in two separate operations and not simultaneously at the same location.
C.5 PROFILE
The profile drawing shows thedepth of;cuts from $e ground beside he stake to the final invert of the drain in
" meters and decimals of a rneter. These.,cuts are. established for he convenience of the Contractoq however," ' ' bench marks willgovern thsfinal elevatbnof the.drain: ¡Bench',marks.have.been established along üte course
¿ ;.of the drain:and.their locafnns'and elevationsare:noted on the"profile drawing.
G.6 GRADE
The Contractor shall provlde and maintain in good working condition, an approved system of establishing a
grade sight line to ensure the completed works confurm to the profile drawing. ln order to confirm the condition
of his system and to eliminate the possibility of minor enors on üre draMngs, he shall ensure his grade sight line
has been confirmed to be conecÍ between a minimum of two confol polnts (bencfi marks) and shall spot cùeck
the actual cuts and compare with the plan cuts prior to commencernent of tile instrallation- He shall continue this
procedure ftom control point to control point as consh¡ction of fte draín progresses. When installing a drain
torards a fixed point strch as a bore pipe, the Contractor shall uncoverthe pipe and confirm the elevatbn, using
the sightline, a sufficientdistance awayfrom the pipe in orderto allowforany necessary minorgrade adjustments
to be made in order to conform to the as built elevation of the bore pipe. All tíle improperly installed due to the
Contractor not following these procedures shall be removed and replaced entirely at the Conffiods cost.
When folfowing the procedures and a signifìcant variation is found, the Gont'actor shall immediately cease
operations and advise the Engineer
SPRIET ASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 214 of 245
c.7
c.8
Page 15
Revised January,2009
EXCAVATION
.1 Trench:Unlessotheru¿isespecified,alltrenchingshallbedonewitharecognizedfarmtilingmachineapproved
by the Engineer or Superintendent. The machine shall shape the bottom of üre trench to conform to the
outside diameter of the pipe for a minimum width of on+half of üe outside diameter. The minimum trench
width shall be equal to üre outside diameter of the tile to be installed plus 100mm (4") on eacñ side unless
othen¡líse approved. The maximum trench width shall be equal to the outsirJe diameter of the tile to be
installed plus 250mm (10") on each side unless otherurise approved.
.2 Scalpino: Where the depths of cuts in isolated areas along the course of the drain as shorn on the profile
exceed the capacity of the Contractols tiling machine, he shall lower the surface grade in order that he tiling
machine may trencñ to the conect depth. Topsoil 's to be strÍpped over a suffcient width hat no subsoilwill
be deposited on top of topsoil. Subsoilwillthen be removed to the required depü and piled separately. Upon
completion of backfilling, the topsoilwill üren be replaced to an even depth over the disturbed area- The cost
for this work shall be included in his tender price.
.3 Excavator: Where the Conbacto/s tiling rnachine consistenüy does not have thè capacity to dig to the depths
required or to excar¡ate the minimum trench width required, he shall indicate in the appropriate place provided
on the tender form his proþsed methods of excavation.
Where the use of an excavatoiis eitherspecified on the drawings orapprwed asevidenced byhe acceptance
of his tender on which he has indlcated üre proposed use of a backhoe he shall conform to the follo'ving
requirements:a) the topsoil shall be sfipped and replaced in accordance with Section .2 "Scalping'.
b) all tiþ shall be installed on a bed of 19mm crushed stone with a minimum depth of 150mm whictt has been
shaped to conform to the lo¡rer segment of he tile.
c) the Contractor shall allow for the cost of the preceding requlrements (including the supply of the crushed
storre) ín his lump sum tender price unless it is othenrise provided for in the conbact documenb.
.4 Backfillinq Ditch: l¡Vhere the contract includes br a closed drain to replace an open drain and the ditch is to
beibaçkfilled, üre Conbactor shall insbll the tife and backfill the trench prior to backfilling the dÍtch unþss
otþenryise noted. The distance tre t¡ench shall be bcated away from the ditcf¡ shall be as noted on the
drqwings, (beyond area required forsbckpili,ng topsoiland bacldlling). Aftertiþ insÞllation b complete topsoil
(ifpresent) shall be stipped and stockpiled witrin ü¡e above limits prior to backfilling of ditcft. Onty ûacked
equípment shalf be penniüed to cross backfiÞd tile trench and must be at 90 degrees b fine of tile.
INSTALLATION
The tile is to be hid wih close fiHing joints and in regular grade and alignment in accordance with the plan and
profile drawings. The tiles are to be bevelled, if necessary, to ensure closeþints (in parlicular arolnd orrves).
Where, in heavy day soils, the width of a joÍntexceeds 1Omm theþnt shall be wrapped witt filtercloth as below.
Where the wirlth of a þint exceeds l2mm the tile shall first be removed and the joint bevelled to reduce the gap.
The rnaximum def,edion of one tile þint shall be 15 degrees. Wheæ a drain connects to standard or ditch inlet
catcfrbasins or junction box sfuctures, the Conbactor shall include in his tender price for the supply and
installation of compacted Granular 'A bedding under areas backfilled from the underside of the pipe to
undisturbed soil. The connections will ften be grouted.
Where a tile drain passes through a bore pit, ú¡e Tle Conhactor shall ínclude in his tender price forthe supply
and placementof compacted Granular'A'beddíng from the underside of tre pipe dorvn to undisturbed soilwithin
the limits of he bore pil
As above and where soil conditions wanant the Engineer may requíre (oras specified on the drav¡ings) that
each tile joint be wrapped wtth synthetic filter cloür. The width of üre filter cloth shall be 300mm wlde for tile sizes
of l50mm to 300mmand 400mm wide forsizes of 350mm to 750mm. The filterclotr shallcoverthe full perimeter
of the tile and overlap a minimum of l00mm. or as specifted on the drawings. The þe of cloth shall be Mirafi
14ONL for loam soils and l50N for sandy soil. Any such work not shown on he drawings shall be considered
as an addition to the contract price unless specified on the drawings.
SPRIET ASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 215 of 245
Page 16
Revised January,2009
C.9 ROAD AND LANEWAY SUB-SURFACE CROSSINGS
All road and laneway crossings may be made with an open cut in'accordance with standard detailed drawings
in üre specífications or ôn the drawings. The exact location of üre crossing shall be verified and approved by the
Road Authority and the Engineer and/or superintendent.
C.1O BACKFILLING
As the laying of the tile progresses, blinding up to the springline including compaction by tamping lby hand)
is to be made ın boür sides of the tile. No tile shall be backfilled until inspected by the Engineer or Drainage
Superintendent unless otherwise approved by the Engineer.
The remainder of the bench shall be backfilled with special care being taken in backfillíng up to a height
approximately 150mm above the top of the tile to ensure that no tile breakage oocurs- During the backfilling
oþration no equipment shall be operated in a way that would bansfer loads onto the tile trench. Surplus material
is to be mounded over the tile trench so that when setüement üakes place the natural suface of the ground will
be restored. Upon completion, a minimum cover of 600mm is required over all tjþ. Where stones larg_er han
ibgmm are present in the backfilt material, they shall be separated from the material and disposed of by the
Contractor.
\Mrere a drain crosses a lawn area, üre backfilling shalf be canied out as aboveexcepthat, unless otherwise
specified, the backfill material shall be mechanically compacted to eliminate seülement.
C.11 UNSTABLE SOIL
The Contractor shall immediately contact üre Engineer or Superintendent if quicksand is encountered, such
thatinstallatbnwtthatilingmachineisnotpossible. TheEngineershall,afierconsultationwithheSuperintendent
and Conhactor, determinè the action necessary and a pñce for additions or deletions shall be agreed upon prior
-'1. :'tofurtherdraininstrallation.-.Wheredirected.by-theEngineer;testholes.aretobe'dugtodetermineheextentof
. . the affected area.; Gost of test holes shall be considered an addition to the contract pnce'
c.12 ROCKS
' :. l.i boulders of sufficient size and
,i -;':Ì d atiling machine' The Engineer
" ..':' iu,.:-.-'or..Superintenclent:mãy,directthe'Gonhactor'.to use some,other-method of excarrating to install the drain. The
.r. 'i+..:.:+r,bâsis.åfpayrnentficr-{hís'vorleshall:bedetermined'by,ürerEngineer.and:Drainag_e Superintendent
tf on¡y sbtered large stones or boulders are æmoved on any projecl the Contrac'tor shall haul same to a
nearby óush or fenceline, or such oÉ¡er convenient location as approved by the Landorners(s).
C.13 BROKEN. DAMAGED TILE OR EXCESS TILE
The Contnactor shall remove and dispose of off-site all broken (existing or new), damaged or excess tile or
tites. lf ü¡e tile is supplied by the Municiialig, the Conhactor shall stocþile all excess tile in readily accessible
locations for pickup by the Municipality upon the completlon of the job.
c.14 JFIBUTARYDRAINS
Any tibutary tile encountered in the course of he drain shallbe carefully Þken up by the Contractorand placgd
clear óf the excavated earth. lf the fibutary tile drains encountered are clean or reasonably clean, Úrey shall be
connected into the new drain. Where existing drains are full of sediment or contain pollutants, the decision to
connect hose drains to the new drain shali be left to the Engineer or Superintendent. Each bibutary tile
connection made by üre Confac,tor shall be located and marked with a stake and no backfilling shall take place
untilthe connect'on has been approved by the Engineeror Superintendent.
SPRIET ASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 216 of 245
Page 17
Revised January, 2009
C.14 TRIBU-TARY DRAINS (contd)
For tributary draÍns 150mm dia. or smaller connected to new tiles 250mm dia- or larger, and for200mmdia.
connected to 350mm dia. or larger, the Contractor shatl neatly cut a hole in the middle of a tile length. The
connections shallbe made using á pre-fabricated adaptor. Allotherconnections shallbe madewith pr+fabricated
wyes or tees conforming to Boss 2000 split coupler or approved equal'-
Where an open drain is being replaced by a new tife drain, existing tile ouüets entetingthe A{"n.Lot the side
opposite the nèw.drain shall bé extended io the neru drain. All existing metal ouüet pipes shall be caretully
removed, salvaged, and left for the owner. Where the grade of the connection passes hroug_h th9 newly placed
backfill in the ditch, the backfill material belo¡r the connection shall be thoroughty compacted and met¿l pipe of
a size compatible with ttre tile ouüet shall be installed so that a minimum length of 2 meters at each end is
extending into undisturbed soil.
Where locations of tiles are shown on the drawings he Contractor shall include in his tender price, all costs
for connecting hose tiles to the new drain regardless of length
Where üles not sho,vn on the drawings are en ¡untered in the course.of the drain. and are to be connected
to he nern drain, the Contractor sha[ beþaid for each connection at the rate outlined in the Form of Tender and
Agreernent.
C.15 OUTLET PIPES
Conugated steel pipe shall be used to protect the tile at its ouüet lt shall have a hinged metal grate with.a
max¡murñ spacing bètueen bars of 4Omm. The com.rgated steel pipe shall be bevelled at the end to generally
conform to úre sdþe of üre ditch bank and shall be f sufficient sÞe that tre tile can be inserted into it to provide
a solid connection. The connection will then be grouted immediately.
Tt1g installation of üre ouüet pipe and he required rip-rap protection shall confurm to the standard detailed
drawiÉg as noted on the drawing.
c.16
:;l EEllbaglE:Unþssotherwisenotedorapproved,catcfrbasinsshallbeinaccordancew¡thO.P.S.D-705.010'' ..- 70öı90. All catchbasins shall inctude two - 150mm dser sections for lTfure adjusbnents. All ditch inlet
. c&¡basins shall include one 1 50mm ñser section for future adjustments. The cabhbasin top shall be a 'Bird
:C'dþe" type substianlial steel grate, removable for cleaning and shall be inset into a recess provided around the
Oþ-of Uiå sfudure. The grate shall be hstened r the catchbasin with bolb into ü¡e concrete. Spaclng of bars
ori grates for use on 600mm:60omm stuctures shall be 65mm cenfe to cente. Spacing of bars on grates
for use on structures larger than 6O0mmx600mm shall be 90mm with a steelargle fname'
The exact location and elevation of cabhbasins shall be approræd by the Road Authority or the
Engineer/Superintendent Catchbasins ofßet from the drain shall have "Boss 2000' 2@mm diameter leads
orãpproveO equal unless othe¡wbe noted and the leads shall have a minimum of 600mm of cover. The leads
shall be securely grouted at the structures and the drain-
.2 Junction Boxes: Junction boxes shall be the precast type unless othenrise approved. Dimensíons for
precast¡uncl¡on boxes shall conform to hose for catchbasins. The inside dimensions of the box shall be a
ininimurirofl00mmlargerthantheoutsidediameterofthelargestpipebeingconnected. Theminimumcover
over the junction box shall be 600mm. Benching to spring line shall be supplied wih alljunction boxes.
.3 Gonnectþns: Catchbasins and junc{ion boxes shalt not be ordered until elevations of exbting pipes beíng
connected t'ave been verified in the field as lndicated on he drawings. Allconnedions shall be securely
grouted at both the inside and outside walls of the structure.
.4 lnstallaflon: \Â/herethenativematerialisclay,allcatchbasinsshallbebackfilledwitlranapprovedgranulai
nrateria p6ced and compacted to a minimum width of 300mm on all sides with the following exception- Where
the native material is san'dy or granubr in nature it may be used as backfill. Filter cloth shall be placed between
the riser sections of all catchbasins.
SPR]ET ASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
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Page 217 of 245
Page 18
Revised January, 2009
C.16 CATCHBASINS AND JUNGTION BOXES (contd)
Where the Contractor has over excavated or where ground conditíons wanant the stlucture shall be
installed on a compacted granular base.
nstruction of a berm behind all ditch inlet
d 300mm into undisturbed soil. Topsoilshall
specified. The Contractor shallalso indude
forregrading, shaping and seeding of road ditchesfora maximum of 15 meters eachwayfiomallcatchbasins.
C.17 BLIND INLETS
Where specified, blind inlets shall be instalþd along the course of the drain. ln accordance with details on the
drawings.
c.r8@
Topsoil to be stripped from consbuctíon area and stockpiled priorto construction of waterway. Wateruay to
Ue gráOed into a para-bolic shape to the width shown on the drawings. Topsoil to be relevelled over$e wataway
and other areas disfurbed by consfitction.
Waterway to be prepareð for seeding by hanoMng and then seeded by drilling followed by rolling. Seeding
rate to be s5 Kg/Ha with the tulloring mixture:
30To Canon Canada Bluegrass
25olo Koket Gherytlings Fesane
3OY RebelTall Fescue
15o/o DiPlomat Perennial RYe
P lus #1 25 B irdsfoot Tre f oil (25o/" of Total Wetght)
C.19 BACKFILLING EXISTING DTTGHES
'.-rheconbactorshallbackñll.the.ditch sufficientlyforüaversing byfarm t"*$ifloJ:ffiË.:ffii3l5,ii
. : ditch unless ohenrise specifted
the backfi ll¡nd if' requíred' repair
exc€ss set6ement up b the end of tre rirananty pen'od. The final grade of the backfilted ditdt shall proride an
outlet for surbce water.
C.2O RECOMMENDED PRAGTICE FOR CONSTRUCTION OF SUBSURFACE DFIAINAGE SYSTEM
Drainage guide for Ontario, Minisfy of Agriculture, Foo_d and Rural Afrairs Publicatlon Number 29 and its
amendmeãts]deating with the construðtion oÍ Subsurfæ Drainage systems, shall be the guitlg_to all methods
and materialsto be uéed in the construction of tiledrains exceptwhere superseded byotherspecifications of this
contract
The requirements of licensing of operators, etc. wtrictr apply to the installatíon of ctosed drains under the Tile
Drainage ÄA snall also be applÍcableio this contract in full unþss approval othenrise is given in advance by the
Engineer.
SPRIET ASSOCIATES
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 218 of 245
ûr¡nrr suÉ [*-$P PmEf,Þr{
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NOTES i _
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ELEVATION & SECTION
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 219 of 245
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Sr/qND¡nD PR0gl0R DRT D€l'lStY
ïPEr &2SolL
tf = 0.0. + 600mrn FOR O'D- S
ll = 0-D. + 750mm FOR 0J- >
900mrn
9(X)mm
TRAVilED PORTION OF ROAO OR
TY?ICAL INSÍAII-ATION DETA¡L
FOR FT.ÐflBTE PIPE
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 220 of 245
OJTIEÍ PPE TO filIER D]TCII
r¡rcttD HTH TtE FtoT
PI.âN
NOTES
I.NüE N€ D6IUNE) ÆEA æEEE I}f
Ult ilII}6, HP-MP TO STBD TO A Íil.
0F 60ùnm BEIIND IIC 06nn8Ð rnE
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NOTES
TYHCAL OUIIEÍ RIP-RAP
I. RFRAP TO EOBID UP ITE SI,OPE
05 I¡EIER t80l/E IoP 0F ourur
2.ffiAE S'RFACE RUfl ÐllHS IXftrl AT UJIIEÍ
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(SEE SD.D. llo. 06) rilD HPE StlAtl- ffi
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J.I{NGÐ RODSlr GAIE TO BE ÆFDGD IO RID
or um¡r n¡e
SIDE SLOPE OF DffCTI
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 221 of 245
halfr ã62rø øralenw
TfPlcAL DffCH BANK RIP-RAP
STPFLY A}l0 n-åCE otlARRY SfoltE
Hp-R {P- inoiEcltot¡- oô¡ BâcK4üÐ
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OR IPPROVED EOUÍI/A¡.TNI)
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By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 222 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 223 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 224 of 245
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By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 226 of 245
SCHEDULE OF NET ASSESSMENT
SMITH DRAIN - BRANCH No. 7
Munlcipalfi of Bayham
(FOR TNFORMATTON PURPOSES ONLY)
Jobl.lo. 2æ347 December29, ãþ9
APPROXROLL NUMBER TOTALCOEE (Oì/\NE$ ASSESSMENT .GRANT ALLO'lrVAttcES NET
Munidpality of Bayham
$f 73 (o. Bye)
5-174 (Orctrerd Crest Farms Ltd.)
&176 (ffinrd Grest Farms Ltd)
% Pressey Road
Elliot Road
To,vnship of South-West Orford
(Þ06ù221 (H. AA. Van Den Brcek)
% Pnessey Road
Derham Line
5,676.00 $
11,410.00
9,299.00
10,058.00
6,584.00
3.7&1.00
10,058.00
32.00
1,892.00 $
3,803.00
3,1ü).00
1,240.00 $
1,870.(þ
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2,W.@
ı,?37.ü)
5,159.00
10,068.00
6.584.00
1,7?:2.OO
10,058.00
32.(x)
1,m1.00 800.00
TOTALS I 56,900.00 S 10.056.00 3 4.91,.00 S 41.89¡t.00
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 227 of 245
By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 228 of 245
PLAN rur, ¡-a
éENERAL NAlgêæ
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t r{ *ı6rra4r Þ¡t atrnþ.&¡Er Daûffiû d{Ì
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ru il.rñÞr ffi {ffiù{ .ffi r rha¡'
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By-Law 2010-011 A Provisional By-Law to provide for drainage
works (Smith Drain No. 7) first and second reading only
Page 230 of 245
THE CORPORATION OF TIIE
MUNICIPALITY OF BAYIIAM
BY-LAW NO.2010-012
AMENDING BY-LA\ü 20T0.006
A BY.LAW TO APPOINT FENCE VIEWERS
AND TO SET OUT THE REMUNERATION
WHEREAS Section 2 of the Line Fences Act, Chapter L.l7 states that the Council of every
local municipality shall by by-law appoint such number of fence viewers as are required to carry
out the provisions of this Act and the byJaw shall fix the remuneration to be paid to the fence
viewers and the remuneration shall be fixed on an hourly or daily rate for each attendance or re-
attendance by the fence viewers;
AND WHEREAS Council didbyBy-law 2010-006 passed February 4,2010, appoint three
persons as Fence Viewers for a term ending December 37,2070;
AND \ilIIEREAS the Council of the Corporation of the Municipality of Bayham deerns it
expedient to appoint an additional Fence Viewer for the term set out below;
NO\M TIIEREFORE THE COUNCIL OF TIIE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
l. TIIAT By-law 2010-006 is hereby amended to add the followingperson as a Fence
Viewer for the Municipality of Bayham for a term to expire December 37,2010:
Richard \üood,9819 Coyle Road, R.R. # 6, Tillsonburg, ON N4G 4G9
2. THAT all other terms and conditions of By-law 2010-006 are hereby confirmed.
3. AND TIIAT this by-law shall take effect upon the date of its enactment.
READ A FIRST, SECOND, AI\D THIRD TIME and finallypassed this 18th day of
February 2010.
MAYOR CLERK
By-Law 2010-012 A By-Law to amend By-Law 2010-006 to
appoint Fence Viewers
Page 231 of 245
Page 232 of 245
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010-013
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BET\ilEEN
THE MT]NICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF CANADA
AS REPRESENTED BY THE MINISTER RESPONSIBLE FOR THE FEDERAL
ECONOMIC DEVELOPMENT AGENCY F'OR SOUTHERN ONTARIO
REGARDING THE COMMUNITY ADJUSTMENT FUND
\ryHEREAS the Minister and the Municipality of Bayham entered into a contribution agreement
under the Community Adjustment Fund whereby the Minister agreed to make a contribution in
the maximum amount of $92,000 in regard to an International Ferry Service Feasibility and
Impact Study;
AND WHEREAS the Municipalrty has determined that it will not proceed with Phase 2 of the
subject Intemational Ferry Service Feasibility and Impact Study;
AND WHEREAS the Parties wish to amend the Contribution Agreement in order to decrease
the amount of contribution and scope of the project;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Amending Agreement attached hereto as Schedule "4" and forming part of this by-
law between the Municipality of Bayham and Her Majesty the Queen in Right of Canada
as represented by the Minister responsible for the Federal Economic Development
Agency for Southern Ontario for the provision of funding under the Community
Adjustment Fund for an International Ferry Service Feasibility and Impact Study.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th DAY
OF FEBRUARY 2OIO.
MAYOR CLERK
By-Law 2010-013 A By-Law to authorize the execution of an
agreement (Community Adjustment Fund)
Page 233 of 245
COMMUNITY ADJUSTMENT FT]ND
AMEITDING AGREEMENT #1
This Amending Agreement made on February l, 2010
Between: HER MAJESTY THE QUEEN IN RIGHT OX'CANADA,
("Her Majesty") hereby represented by the Minister responsible for the
Federal Economic Development Agency for Southern Ontario
("Minister")
And: The Corporation of the Municipality of Bayham ("Recipient"), a
corporation duly incorporated under the laws of Ontario
(collectively referred to as the "Parfies")
\ryHEREAS the Minister a¡ld the Recipient entered into a contribution agreement dated
the 3'd day of November, 2009, undei the Community Adjustrnent Funã whereby the
Minister agreed to make a contribution to the Recipient in the maximum amount of
$92,000; and,
\ryHEREAS the Parties wish to amend the Contribution Agreement in order to decrease
the amount of the contribution and amend the scope of the Project,
NOIY THEREFORE in consideration of thei¡ respective obligations contained herein,
the Parties agree to the following:
1. Internretation
All capitalized terms used and not otherwise defined herein will have the meanings given
to them in the Cont¡ibution Agreement.
2. Execution
This Amending Agreement must be executed by the Recipient and received by the
Minister within thiúy (30) days of its signature on behalf of the Minister, failing which it
will be null and void.
3. Amendment
3.1 ln section 3.1 (a) of the Contribution Agreemen! the amount of "$232,500" is
deleted and replaced by "$83,000".
3.2 In section 3.1 (b) of the Contribution Agreement, the amount of "$92,000" is deleted
and replaced by "$32,843".
3.3 In section 3.4 of the Contribution Agreement, the amount of "$92,000" is deleted and
replaced by "$32,843".
3.4 In section 4.1 of the Contribution Agteement, the Provincial amount of "$l15,000" is
deleted and replaced by "$24,657".
3.5 In the Contribution Agreement Annex 1 is hereby deleted and replaced by the new
Arurex I attachedhereto as Schedule l.
By-Law 2010-013 A By-Law to authorize the execution of an
agreement (Community Adjustment Fund)
Page 234 of 245
3.6 In the Contribution Agreement, Annex 2 is hereby deleted and replaced by the new
Annex 2 attached hereto as Schedule 2-
4. General
4.1 The Contribution Agreement and this Amending Agreement will henceforth be read
together and will have the effect as if all the provision of such agreements were contained
in one instrument.
4.2Except for the amendments expressly sct forth in this Amending Agreement, the other
terms and provisions of the Contribution Agreement remain unchanged.
4.3 This Amending Agreement is govemed by the laws of the Province of Ontario.
4.4 This Amending Agreement may be executed and delivered in any number of
counterparts, each ofwhich when executed and delivered is an original but all ofwhich
taken together constitutes one and the same instrument.
IN WITI\IESS WHEREOF the Pa¡ties hereto have executed this Amending Agreement
through duly authorized representatives.
HER MAJESTY THE QUEEN IN RIGHT
/
Øt/t¿
Dale /
The Corporation of the Municipality of Bayham
Per:
Date
Name & Title
OFCANADA,
By-Law 2010-013 A By-Law to authorize the execution of an
agreement (Community Adjustment Fund)
Page 235 of 245
Schedule I
Annex I
THE PROJECT - STATEMENT OX'WORK
COMMUNITY ADJUSTMENT FUNI)
Recipient: The Corporation of the Municipality of Bayham
ProjectNumber: 845-505156
Project Location: Municipality of Bayham, Ontario
Timing: Project cornmencement date is August 27,2009 and project to be
completed on or before Ma¡ch 3 l, 2010.
Pumose/Obiectives/Activities of the Project
The project will help the Community determine whether there is a need for a ferry
service between Port Burwell @ayham) and Fairport (Ohio).
The study will forecast that, if the service was available, what would be the
projected volume oftrafüc and yalue ofthe transported goods.
The deliverable will be a repof providing statistical background information, input
from the transportation industry, and an evaluation to determine the market success
of the commercial ferry service.
Expected Results ofthe Project
Deliverable will be a report providing statistical background information, input
from the transportation industry and an evaluation to determine the market success
of the commercial ferry service.
Tendering will be completed by Oct 9, 2009 and project is expected to be complete
by December 2009.
Key Activities/Deliverables for Timetable:
. Background Research;
. Meetings with industry stakeholders;
. Analysis and Evaluation of findings;
. Prepare a Draft Background Report;
. Circulate Draft Repof ând present findings to the Steering Committee and
Council;
. Revise and Prepare a Final Report submitted to the Steering Committee;
. Council and Partner Adoption of Report,
Ensure that number of full-time Jobs created by March 3 I , 2010: I . I
By-Law 2010-013 A By-Law to authorize the execution of an
agreement (Community Adjustment Fund)
Page 236 of 245
Schedule 1
Please Note:
1) Eligible and Supported Costs include the amount of federal goods and
services tax (GST), net of any refund or eligible credits due from the
Canada Revenue Agency
2) The Recipient shall not redirect funding between cost categories,
without written consent of the Minister
Project Cost and Financing:
igible and Supported Costs
Construction
Equipment
Professional Fees
Materials and Supplies
Proiect Financins:
CAF
$0 Provincial
$0 Federal
$83,000 Municipal
$0 Applicant Cash
$32,843
$24,657
$0
$5,750
$19,750
I Eligible and
Costs
neligible Costs
otal $83,000 Total Project X'inancing s83,ooo
By-Law 2010-013 A By-Law to authorize the execution of an
agreement (Community Adjustment Fund)
Page 237 of 245
Page 238 of 245
THE CORPORATION OF THE MTJNICIPALITY OF BAYIIAM
BY-LA\ilNO. 2010-020
BEING A BY-LAW TO AUTHORIZE TIrr' ¡4,¡yOR AND CLERI( TO
EXECUTE AN AGREEMENT \ilITH VAII BREE DRAINAGE &
BALLDOZING LTD. FOR TIIE PROVISION OF DRAINAGE WORKS
FOR TIIE MI]NICIPAL DRAIN NO. 1 IN TIIE MUNICIPALITY OF
BAYHAM PURSUANT TO PROVISIONS OF THE DRAINAGE ACT,
CIIAPTER D.I7, R.S.O. 1990 AS AMENDED.
WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize
the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality,
for the provision of drainage works of the Municipal Drain No. I based on and in
accordance with the terms and conditions of the tender accepted;
AND \üHEREAS the Corporation of the Municþality of Bayham (the "Municipality'')
desires to enter into an agreement with Van Bree Drainage & Bulldozing Ltd. for
construction of the Municipal Drain No. I in accordance with the Contract as prepared by
Spriet Associates;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as
follows:
1. THAT the Municþality enter into and execute an Van Bree Drainage &.
Bulldozing Ltd. for construction of the Municþal Drain No. I in accordance with
the Contract attached hereto as Schedule "4" and forming part of this By-Law;
2, TIIAT the Mayor and the Clerk of the Municipality are hereby authorized and
directed on behalf of the Municipality to execute all documents as may be
required to give effect to these presents.
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED TIIIS
18TH DAY oF FEBRUARY 2OOg.
Mayor
Clerk
By-Law 2010-020 A By-Law to authorize the execution of an
agreement (Van Bree Drainage & Bulldozing Ltd.)
Page 239 of 245
Page 2 of 4
Revised November, 2000
TO:
RE:
Mayor and Council:
Construction of:
FOHM OF TENDER AND AGREEMENT
FORM OF TENDER
Municioalitv of Bevhâm
Drain No- I
Sirs:
The undersigned, having carefully exam¡ned the drawings, specificat¡ons and location of the work and understanding all
cond¡tions hereby offers to enter ¡nto a contractto constructthe said work forthe said Municipality, complete and ready for use
in accordance with drawings and specifications on file at the offìce of the Municipal¡ty or Engineer, which drawings and
spec¡fications form the basis of the proposal for the following pnces:
ïo Wit:
COVERED PORTION
1. a) Supply of Materials
b) Supply of Labour and Equipment
TOTAL TENDER COVEBED PORTION
$ ir's , Ò.-S
67V7. z 5ê '
Sub-Total $ 286, Ê?S-
-
¿É-
Plus G.S.T. 5/o $ / // / z-
a t5-v3è t, zg2
We understand that the Municipality may accept tenders for the complete works or a portion thereof as set out above
and that the lowest or any tender may not necessarily be accepted.
The Tender shall enclose the followino:
(a) A Certified cheque ot $.1?.ll.4.representing the bid deposit as spec¡fied in the lnformation for Tenderers.
(b) A Certificate of Clearance from the Workplace Safety and lnsurance Board stating that all compensat¡on has been paid.
work on or berore .Ùt..'.t/::u ry comprete the work on or
"Ef'"*"''A'
(c) lf an excavator is listed in (b) above, it will be used to excavate the following sectio4s of closed drain:
(d) lf anv work is to be sub-let, list work and the oroposed sub-contractor here:
Provisional ltems:
Contractor to be paid as follows on tr¡butary drain connections that are not noted on drawings:
' Where existing tile ¡s connected to new drain, then the price per connection shall be $50.00 plus material cost of
prefabricated wyes or tees when required. (Ihe $50.00 includes supply of up to a 3m length of tile, or tubing to make
connections).. The connections in excess of 3m shall be paid for at the rate of $8.00/m for 100mm (4") dia, and $10.00/m for 150mm (6")
dia. All the above prices include the supply of materials.
ACCEPTED ON BEHALF OFTHE MUNICIPALITY
COMPANYNAME,4¡,¿a..ã_<rí.+.<_r>.2..¿y'-..¿ir.í//rèt
ADDRÉSS:-#,.4.¿..,e.'e.ee.z.t-a...ê2...n¿.r......
.............*¿.".+¿....¿..Í..a,........
(Seal if lncorporated)(Seal)
By-Law 2010-020 A By-Law to authorize the execution of an
agreement (Van Bree Drainage & Bulldozing Ltd.)
Page 240 of 245
EXTENT OF WORK
DRAIN No. 1
Municipality of Bayham
Job No. 208321
MAIN DRAIN
One 6 meter length of 900mm dia., 2.8mm thickness aluminized steel corrugated outlet pipe
(with rodent gate):
Supply
lnstallation at t¡le outlet w¡th quarry stone rip-rap protection around pipe and across
end of open ditch (Approx. 10m3 quarry stone required)
lnstallaÜon of the following concrete field tile on a crushed stone bedding including supply and
install wrapping of tile joints and stone bedding with geotextile, stripping and relevelling topsoil:
160 meters of 200mm ( 8") concrete tile
150 meters of 250mm (10") concrete tile
130 meters of 300mm (12") concrete tile
261 meters of 450mm (18") concrete tile
',l69 meters of 525mm (2'1") concrete tile
225 meters of 600mm (24") concrete tile
1668 meters of 675mm (27") concrete tile
Supply of the above listed tile
1150 tonnes 6$ I 7,5è ftonne
230 tonnes @$ i 7'ío
^nn"
Page 3 of 4
September 28,2009
tt
/ t gÔ L.s.
/ooo* L.s.
/8¿o - L.s.
3ó gê eo L.s.
âo, /aai.s.
7¿a- t.s.
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/ 75 'D L.s.t,o €Ô L.s.
/9Ø - L.s.<5/Ð ae L.s.
-5:o 4 L.s
&7þ æ¿s
Supply and delivery of 'l9mm crush stone.
Locate, removal and disposal of existing t¡le
14 meters of 750mm dia. H.D.P.E. sewer pipe
Supply
lnstallation under Tillsonburg and Bayham right-of-way by open cut
12 meters of 750mm dia. H.D.P.E. sewer pipe
Supply
lnstallation under Gamer Road by open cut
16 meters of 525mm dia. H.D.P.E. sewer pipe for subdrain and
14 meters of 525mm dia. H.D.P.E. sewer pipe for surfiace culvert
Supply
lnstallation under Tollgate Road by open cut
Re-pave Tollgate Road with 50mm of HL4 asphalt
Grout 15 meters of 400mm pipe and under Tollgate Road
Supply and install five 900mm x 'l200mm ditch inlet cetchbasins and one 600mmx600mm
ditch ¡nlet catchbasin including frames, gretes, berms and ditching including connection of
three existing offset catchbasins
Clearing and grubbing
BRANCH "8"
lnstallation of the following concrete field tile on a ffushed stone bedding including supply and
install wrapping of tile jo¡nts and stone bedd¡ng w¡th geotextile, stripping and relevelling topsoil:
682 meters of 300mm (12") concrete tile
Supply of the above l¡sted tile
Supply and delivery of 19mm crush stone.
I meters of 250mm dia. sewer pipe
Supply
lnstallation under laneway by open cut
26 meters of 323mm (12%") dia.,6.35mm thickness smooth wall steel pipe
Supply
lnstallation under Heritage Line by boring
Connect to existing catchbasin
Supply and instell three 600mm x 600mm ditch inlet catchbas¡ns includ¡ng frames, grates,
leads, berms and ditching including 200mm o/s lead
By-Law 2010-020 A By-Law to authorize the execution of an
agreement (Van Bree Drainage & Bulldozing Ltd.)
Page 241 of 245
NOTE: The Þrtent of Work ¡s to be attached to the Tender Form.
y'4.¿ tt¿¿é ¿2ea¿¿.ç¿è 4-a
COMPANYNAME: ,óuuno-,- '. .. -
Page 4 of 4
ADDRESS: _/2 4, y'ea¿. -, ë..s.
*) ¿¡) ¡ '--s- ,,t
TELEPHONENO: æ:_Sze-?¿_?__FAXNO: d/a - gzg -J¿aZ
NOTE: This "Extent of WorlC form has been prepared for the convenience of lhe Contractor and he is to use this summary
in conjunction with the plan and profle, tender form and standard specif¡cations available from the Clerk to tendei
this project. ln case of any inconsistency or conflict between the drawings and this *Extent of WorK, the drawings
shall take precedence over the "Extent of Worlë,
By-Law 2010-020 A By-Law to authorize the execution of an
agreement (Van Bree Drainage & Bulldozing Ltd.)
Page 242 of 245
F: i'J"_l
wsib L0/9/ZOO9 11:37:37 AM PAGE
lllfSIB ?s"l',".tñ.'i,i'uuYr:i
Telephone:
(416) 344-ror2
CONTRÀCTOR
L'ENTREPRENEUR
VAN BREE
DRAINAGE_BULLDOZING
VAN BREE DRÀINAGE &
BULLDOZING LIMITED
RR6
FOREST ON NON 1JO
Contract Descriplion/ DescnþIíon du contral
contact the WSIB il you queetion lhe mlidity of this documerìL
Vau¡llez commun¡quer evec Ie CSPAAT si vous doutez de le vel¡dité du PÉsent documenL
0190C (07/06)
Llooz Fax Server
Gertificate of Glearance
Certíficate de dêcharge
The Workplace Safety and lnsurance Board (WSIB)
hereby trraíves its rights under Section 141 of the
Workplace Safety and lnsurance Act to hold the
Principal, that is in a contractual agreement wilh the
Conlractor named, liable for any Sec,tion 141 fiabilþ
ol the Contractor for premiums and lev¡es of the
WSIB owing now orwithin 60 days from lhe date of
ttris Certifcate.
Par la présente, Ia Commission de Ia sécurité
professionnelle et de lassurance contre íes aæidents
du lravail (CSPAAT) renonce aux droits qui lui sont
crnfêrês en ve¡lu de lafticle 141 de la Lci sur Ia
sétutité professionnef,e et l'assurance contre las
accidents du travaf, et quî fautorísent à tenir
l'entreprcneur yincipal, gui a signé une entente
contraclueile avec lentrepreneur dont le rcm frgure
sur le présent ce¡tifu.at, responsable du paiernent
de lwte prime ou de twle smme gue l'enlrepreneur
est fe¿u de vqser à la CSPAAT innediatemenl ou
dans /es 60 jours suivant la date indiguêe sw ce
ceditical.
THIS CERTIFICATE IS VALID FOR ALL CONTRACTS OF
THE NAMED CONTRACTOR DURING THE EFFECTIVE PERTOD
LE PRESENT CERTIFICAT EST VALIDE POUR TOUS LES CONTRATS PASSES PAR
LEDIT ENTREPRENEUR PENDANT LA PERIODE D'APPLICATION DU CERTIFICAT
Valid ontv when signed by an authoriz€d Offcer at he WSIB.
Non valde sensla sjgnait¡ê tun agent autorßí de la CSPAAT-
Ce¡tificate No. I N" de cediftcat
203804588
1.5198 28300 6
Accour* No / /W de ærnpfe
2837803
WATERWORKS AND SEW47220SOIL PREPARATION A
EXCAVATING AND GRÄ
0221000
42 74000
By-Law 2010-020 A By-Law to authorize the execution of an
agreement (Van Bree Drainage & Bulldozing Ltd.)
Page 243 of 245
VAN BREE DRAINAGE AND BULLDOZING LTT).
SEWERS AND WATERMAINS. MUNICIPAL DRAINAGE - CONTRACTORS
Phone: (5rg) 828-3641
Fax: (5'19) 828-3006
E-mail: prodrain @ xcelco.on.ca
7074 Nauvoo Road
R.R.6, FOREST, Ontario NON 1J0
Visit our website at www.prodrain.on.ca
i 7/1'-ø
December 7,2009
Municipality of Bayham
9344Plank Road,
P.O. Box 160,
Straffordville, ON NOJ lYO
Att: Bill Knifton
Dear Bill:
Re: Tender for the #l Municipal Drain Reconstruction
The letter is in response to your letter dated November 30,2009. Please be advised that we will
hold our price for a few months as requested in your letter.
When everything is settled, please contact our office as to when we can start the job.
Yours truly,
Lloyd Richter
LR/da
7,'-1{.4r7
By-Law 2010-020 A By-Law to authorize the execution of an
agreement (Van Bree Drainage & Bulldozing Ltd.)
Page 244 of 245
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010-014
A BY.LAW TO CONFIRM ALL ACTIONS OF
TIIE COI]NCIL OF THE CORPORATION OF
THE MT]NICIPALITY OF BAYHÄM FOR TIIE
REGULAR MEETTNG HELD FEBRUARY 18, 2010
WIIEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25,thepowers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act,200l, the powers of Council are to
be exercised by byJaw;
AND \üIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meetingbe confirmed and adopted byby-law.
THEREFORE TIIE COTINCIL OF THE CORPORATION OF TIIE MTTNICIPALITY
OF BAYIIAM ENACTS AS FOLLO\MS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held February 18, 2010 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and fìnally passed this 18th day of
February,2010.
MAYOR CLERK
By-law 2010-014 A By-law to confirm all actions of Council Page 245 of 245