HomeMy WebLinkAboutJune 17, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, June 17, 2010
7:00 p.m.
7:30 p.m. & 7:45 p.m. - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held June 3, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Danielle Murray / Bittersweet Farms regarding Big Brothers & Sisters
fundraiser.
(b)8:00 p.m. - Wanda Hoshal regarding Estherville Cemetery.
5.INFORMATION ITEMS
(a)Correspondence dated May 13, 2010 from The Corporation of the Town of New
Tecumseth regarding "Harmonized Goods and Services Tax".
File: C10
(b)Correspondence dated June 8, 2010 from Ontario Good Roads Association
regarding "Ontario Good Roads Association applauds Extension of Highway 407".
File: A01
(c)Correspondence dated June, 2010 from Local Authority Services Ltd. regarding
"LAS Municipal Energy Performance Benchmarking Project".
File: A01
(d)Invitation to attend upcoming information session regarding "Sand Plains Community
Development Fund".
File: A04
9-17
19-20
21-22
23
25
27
Page 1 of 325
Council Agenda June 17, 2010
Page
5.INFORMATION ITEMS
(e)Correspondence dated May 1, 2010 from City of Kawartha Lakes regarding "the
polluter should pay".
File: A16
(f)Correspondence dated May 28, 2010 from Land Use Council regarding
"Committee on Status of Species at Risk in Ontario".
File: A16
(g)Elgin Advantage newsletter dated June 2010 from the Elgin Business Resource
Centre.
File: A16
(h)Long Point Region Conservation Authority Financial Statement and Annual Report
for year ending December 31, 2009.
File: A16
(i)Long Point Region Conservation Authority Board of Directors minutes of meeting
held May 5, 2010.
File: A16
(j)Bayham Historical Society minutes of meeting held May 13, 2010.
File: C06
(k)Museums Bayham minutes of meeting held May 13, 2010.
File: C06
(l)Bayham Community Centres Draft minutes of meeting held May 27, 2010.
File: C06
(m)Correspondence dated May 27, 2010 received from The College of Physicians and
Surgeons of Ontario regarding "The Council Award Honouring Outstanding Ontario
Physicians".
File: M02
(n)Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
(o)Ontario Provincial Police News Release dated June 3 & 8, 2010 regarding
"Outdoor Marihuana Grows" and "Distracted Drivers - Not Getting The Message".
File: P17
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
29-36
37-38
39-43
45-56
57-60
61-63
65-67
69-71
73-77
79-86
87-89
Page 2 of 325
Council Agenda June 17, 2010
Page
1.Correspondence and Reports
(a)Correspondence dated June 4, 2010 from Ministry of Municipal Affairs and
Housing regarding "Five Year Review of the Provincial Policy Statement, 2005".
File: A16
(b)Staff Report D2010-16 regarding Grewal Severances E65 - 68/09.
File: D10.10
(c)Staff Report D2010-19 regarding MacNeil Subdivision Port Burwell Pre-
Servicing Agreement.
File: D12.08
2.PUBLIC MEETING
1.Public Meeting
(a)7:30 p.m. - Wieler Rezoning / Draft Zoning By-law Z580-2010 - to
change the zoning on a 1 acre portion of land from Rural Industrial (M2)
Zone to the site-specific Rural Industrial (M2-10) Zone to permit the
contined use of an existing mobile home on a permanent basis.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning By-Law
Z580-2010.
File: D14.WIEL10
4.Public Comments
5.Council Comments and Questions
6.Adjournment
91-92
93-104
105-116
117-134
Page 3 of 325
Council Agenda June 17, 2010
Page
7.Disposition of Item
3.PUBLIC MEETING
1.Public Meeting
(a)7:45p.m. - 911772 Ontario Inc. Rezoning / Draft Zoning By-Law Z581-
2010 - to change the zoning on a parcel of land from the Agriculture (A1)
Zone to the Agricultural (A1-A) Zone to recognize an increased lot area as
a result of a lot addition by Consent Application E94/09.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning / Draft
Zoning By-Law Z581-2010.
File: D14.911772
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
135-148
Page 4 of 325
Council Agenda June 17, 2010
Page
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report PW2010-12 regarding Repairs to Heritage Line.
File: T06
(b)Staff Report PR2010-05 regarding Road Closure Application - Chestnut Street
Allowance.
File: T09
(c)Staff Report PR2010-06 regarding Road Closure Application - First Alley.
File: T09
(d)Event Road Closure Request Form from Straffordville Community Committee
regarding "Straffordville Watermelon Fest".
File: R06
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit Report for the month ending May 31, 2010.
File: P10
(b)Correspondence dated May 30, 2010 from Straffordvillle Minor Ball regarding
"Ontario Rural Softball Association Junior Men's competition at the Straffordville
Community Centre".
File: C13
(c)Application for exemption from By-Law 2001-57 (to regulate and control noise)
regarding Tupper Wedding Clelbration.
File: P01
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #8628 to Cheque #8674 inclusive, totaling
$82,872.93 and Payroll Disbursements for the period ending May 30, 2010 totaling
$59,242.97.
(b)Request to use Municipal sign regarding "Pork Supper Fundraiser" submitted by
Eden & Area Community Group.
File: C13
(c)Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
(d)Staff Memorandum C2010-04 regarding Museums Governance & Structure.
File: A01
149
151-155
157-161
163-165
167
169
171
173-180
181
183-194
195-209
Page 5 of 325
Council Agenda June 17, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(e)Staff Report E2010-09 regarding Municipal Drinking Water Licence - Financial
Plan.
File: L04
(f)Staff Memorandum regarding Placement of "Abandoned" Cemetery Markers.
File: S09
(g)Municipal Assistance Application from Port Burwell / Ottervalley Optimists
regarding Tub daze and the Port Burwell Santa Claus parade.
File: F11
10.ENVIRONMENT
(a)Correspondence dated June 10, 2010 from Elgin Area Primary Water Supply
System regarding "2009 Year End Financial Information".
File: F10
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held June 3, 2010.
(c)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-058 A By-Law to establish a Municipal Election Compliance
Audit Committee
(b)By-Law 2010-059 A By-Law to Establish Governance and Structure for the
Museums Bayham Board
(c)By-Law 2010-060 A By-Law to authorize the execution of an agreement
(Canada Post Corporation)
(d)By-Law 2010-061 A By-Law to authorize the execution of a Pre-Servicing
Agreement (Jo-Lynn Pt. Burwell Inc.)
(e)By-Law 2010-062 A By-Law to stop up, close and convey part of unopened
road allowance (Chestnut Street)
211
213
215
217-230
231-234
235-248
249-255
257-266
267-268
Page 6 of 325
Council Agenda June 17, 2010
Page
12.BY-LAWS
(f)By-law 2010-063 A By-Law to stop up close and convey part of unopened road
allowance (First Alley)
(g)By-Law 2010-064 A By-law to adopt the assessment on which taxes shall be
levied for the year 2010 and the current estimates for year 2010
(h)By-Law 2010-065 A By-Law to adopt the Capital Estimates for the year 2010
(i)By-Law 2010-066 A By-Law to establish a levy for the year 2010, to adopt tax
rates, provide for penalty and interest in default of payment and the colllection
thereof
(j)By-Law Z580-2010 A By-Law to further amend By-Law Z456-2003 (Wieler)
(k)By-Law Z581-2010 A By-Law to further amend By-Law Z456-2003 (911772
Ontario Inc.)
(l)By-law 2010-067 A By-law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
269-270
271-308
309-315
317-319
321-322
323-324
325
Page 7 of 325
Page 8 of 325
COT]NCIL MINUTES
TIIE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
June 3,2010
7:00 p.m.
The regular meeting of the Council of the Municipalrty of Bayham was held on Thursday, June 3, 2010 in
the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski, Councillors Mark
Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kmger and Clerk Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill, Public'Works Manager Gerry LeMa¡ Fire
Chief / By-Law Enforcement Offrcer Gord Roesch and Water / Wastewater Superintendent Ed Roloson
were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
' 2, DISCLOSURE OF PECT]NIARY INTEREST & THE GENERAL NATURE
THEREOF
Mayor Acre disclosed a pecuniary interest regarding the Richmond Water System and
vacated the chair during the delegation presentation. Deputy Mayor Evanitski assumed the
chair during this period.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held May 20,2070.
2010-225
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
TTTIIAT the minutes of the regular meeting held May 20,2010 be approved as
circulated.fl
CARRIED UNANIMOUSLY
(b) Added ltem(s)
20t0-226
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
I'THÄT in accordance with Section 21 of Procedural By-law 2002-93, delegation
request by Jan Collins / Vienna Citizens Group and correspondence from Otter
Valley Chamber of Commerce be added to the agenda as items 4(d) and
9(c)respectively."
CARRIED TINANIMOUSLY
Minutes of the regular meeting of Council held June 3, 2010.Page 9 of 325
Council Minutes June 03, 2010,
4. DELEGATIONS
(a) 7:05 p.m. - Captain Russell Blais, Ferry Operator and Mark Ostryhon, Talisman
Energy, regarding proposal for Port Burwell harbour.
Mr. Blais inquired whether the municipality is interested in assuming ownership of the Port
Burwell Harbour and advised that he is interested in speaking with the Department of Fisheries
and Oceans if not.
O) 7:15 p.m. - Harbourfront Committee regarding divestiture, dredging and Harbourfront
initiatives.
Doug Lester spoke on behalf of the Harbourfront Committee and encouraged the municipality to
maintain control of the harbour.
He advised prop washing by Martin's Fish has improved the quality of access to permit large
yachts and a sailboat to utilize the harbour.
Staffwas requested to follow up with Small Craft Ha¡bours of the Department of Fisheries and
Oceans regarding the Coastal Process Study and inquire whether there are sufficient divestiture
incentives for Council to meet with representatives for discussion.
(c) 7:25 p.m. - John & Shelley Scott regarding Richmond Community Water.
Shelley Scott made a presentation raising concerns of the financial burden and impact on users of
the water systern. She suggested that users are being terroizedby the Ministry of the
Environment requirements and the subsequent cost of $145 per month being charged to have the
Municipality operate the system. She encouraged the municipality to seek federal and provincial
assistance on behalf of the users.
John Scott provided a list of questions being asked by water system users. He noted that four
properties are currently for sale, however with the water crisis, timely sales are unlikely.
Deputy Mayor Evanitski assured him that Council shares the frustration of the Richmond
residents.
The Administrator addressed several of the questions posed. He noted that:
o the municipality had lobbied the Ministry very strongly to continue the operation of the
system by volunteers;
o quarterly reports will be provided to the water users beginning in July;
o Richmond users will be billed only for time spent on their system;
. no grants have been identified through either the provincial or federal government, residents
will be advised if somethingbecomes available.
Council requested staff to prepare a written response to the querries provided.
Minutes of the regular meeting of Council held June 3, 2010.Page 10 of 325
Council Minutes June 03, 2010,
(d) 7:35 p.m. - Jan Collins rqresenting the Vienna Citizens Group regarding hanging
baskets for Vienna.
Ms. Collins requested Council to approve the purchase of 4 to 6 hanging plant baskets to be hung
from the hydro poles in Vienna.
She was advised that approval is required from Hydro One and there may be a fee.
There was consensus that hangers be purchased and hung either on the poles or on buildings, to
be watered by volunteers or Public'Works.
5. INFORMATION ITEMS
(a) Correspondence received from Association of Municipalities of Ontario regarding
"Ontario Government Promotes the Wise Water use". File: 401
(b) Correspondence received from Association of Municipalities of Ontario regarding "Bill
16, Schedule 25, Public Sector Compensation Restraint to Protect Public Services Act,
2010". File:A0l
(c) Ontario Good Roads Association "Board Brief' dated April2010. File: 401
(d) Correspondence dated ly'ray 6,2010 from Minister V/ithout Portfolio, Responsible for
Seniors regarding "Senior Achievement Awardu. File: 416
(e) Correspondence dated Mray 28,2010 from Municipal Property Assessment Corporation
regarding "Settlement with Ontario Public Service Employees Union Ratified". File:
Al6
(Ð Correspondence dated May 2010 from Ministry of Aboriginal Affairs regarding
"Violence Against Aboriginal'Women", File: A1 6
(g) Elgin CountyMatters newsletter dated Ma¡ 2010. File: 416
(h) Bayham Harbourfront Committee minutes of meeting held May 11,2010. File: C06
(Ð Correspondence dated }.lay 21,2010 from The Corporation of the Municipality of
Arranelderslie regarding "Industrial / Commercial Wind Generation Facilities (Wind
Turbines) By-Law 14-10". File: C10
C) Correspondence dated ly'ray 2010 from Ministry of Citizenship and Immigration
regarding "Ontario Medal For Good Citizenship". File: M02
(k) Correspondence dated Mray 26,2010 from Elgin County OPP regarding various items.
File: Pl7
2010-227
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT information items 5(a) through 5(k) be received for Ínformation."
CARRIED UNANIMOUSLY
Minutes of the regular meeting of Council held June 3, 2010.Page 11 of 325
Council Minutes June 03, 2010,
6. PLAIINING. DEVELOPMENT. RECREATION & TOURISM
(a) Staff Report D2010-14 regarding Moore Easement Agreement. File: D15
2010-228
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report D2010-14 regarding an easement agreement with the Estate of
George Stanley Moore be received;
AND THAT By-law 2010-054, being a by-law to authorize the execution of an
easement agreement between the Estate of George Stanley Moore and the
Corporations of the Municipality of Bayham and the Town of Tillsonburg, be
presented to Council for enactment."
CARRIED UNANIMOUSLY
(b) StaffReport D2010-15 regarding Mennonite Church in Christ Site Plan Agreement
(By-Law 2007-063). File: Dl1
Staffwas requested to send a letter to the County of Elgin regarding speed limit reshictions in
the area ofthe church and school.
20t0-229
Moved by Councillor W Casier
Secondedby Councillor E Ketchabaw
"THAT Staff Report D2010-15 regarding the Mennonite Church in Christ Site Plan
Agreement be receÍved;
AI\D THAT the completion date of the Mennonite Church in Christ Site Plan Agreement
as authorized by ByJaw 2007-063, be efended for a third time for one year to June 7,
2011."
CARRIED UNANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
(a) StaffReport PW2010-07 regardingReplacement Truck - Fire Chief. File: P16
2010-230
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
*THAT Staff Report PW2010-07 regarding Replacement Truck-Fire Chief be
received;
ÄND THAT Council direct staff to replace the present 1998 GMC with the
purchase of a 2009 GMC from DeGroote-Ilill in the amount of $131900."
CARRIED UNANIMOUSLY
Minutes of the regular meeting of Council held June 3, 2010.Page 12 of 325
Council Minutes June 03, 2010,
(b) StaffReport PW20l0-08 regarding One Ton Low Boy Truck. File: Fl8
2010-231
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
'TTIIAT StaffReport P\il2010-08 regarding One Ton Low Boy Truck be received;
AND TIIAT Council direct staff to replace the present1993 GMC Flat Bed Truck
with a 2007 Chevrolet Silverado in the amount of $42,336.00 including applicable
taxes from Cain Auto Sales and Service of Bayham."
CARRIED TINANIMOUSLY
(c) StaffReport PW2010-09 regarding Carson Road Bridge Closure. File: T04
2010-232
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
Tf TIIAT Staff Report PW2010-09 regarding Carson Road Bridge Closure be
received for information. tt
CARRIED UNANIMOUSLY
(d) Staff Report PW2010-10 regarding Best Line Road Closure. File: T09
2010-233
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT StaffReport PW2010-10 regarding Best Line Road Closure be received for
information.tt
CARRIED UNANMOUSLY
(e) StaffReport PW2010-11 regarding Information regarding Canada Post Boxes. File:
cl3
2010-234
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report P\ü2010-11 regarding Canada Post Boxes be received;
AND THAT a by-law be prepared to authornethe execution of an agreement with
Canada Post for the provision of Mail Receptacles in Richmond."
CARRIED UNANIMOUSLY
Minutes of the regular meeting of Council held June 3, 2010.Page 13 of 325
Council Minutes June 03, 2010,
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Staff Report PV/2010-06 regarding Promote Waterfront and Beach. File: R06
2010-235
Moved by Councillor V/ Casier
Seconded by Deputy Mayor C Evanitski
TTTIIAT StaffReport PW2010-06 regarding Promote \ilaterfront and Beach be
received for information. rr
CARRIED UNANIMOUSLY
(b) Staff Report FD20l0-002regañing Station #1 (Port Burwell) Replacement. File: Pl6
20t0-236
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
T6TIIAT Staff Report FD2010-002 regarding Station #1 (Port Burwell) Replacement
be received;
AND THAT council direct staff to moye forward and hire an engineering firm to
represent the municipality with the direction to replace the Port Burwell Fire
Station on the property known as 55461 Nova Scotia Line. The costs for the
engineer shall be paid from the current reserve funds.'t'
CARRIED UNANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #8526 to Cheque #8593 inclusive, except Cheques
#8402 totaling $300,956.43 and Payroll Disbursements for the period ending May 16,
201 0 totaling 556,419.22.
2010-237
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
I'TIIAT Cheque Register being Cheque #8526 to Cheque #8593 inclusive, except
Cheques #8402 totaling $300,956.43 and Payroll Disbursements for the period
ending May 16,2010 totaling$56,419.22 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report H2010-05 regarding Violence in the Worþlace Policy. File: 409
20t0-238
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
Minutes of the regular meeting of Council held June 3, 2010.Page 14 of 325
Council Minutes June 03, 2010,
*THAT Staff Report 112010-05 regarding Violence in the Workplace Policy be
received;
AND THAT the Violence in the Workplace Policy as presented in Report 112010-05
be adopted by Council."
CARRIED UNANIMOUSLY
(c) Correspondence from Otter Valley Chamber of Commerce requesting Council allocate
$400 from Bayham's tourism budget to assist with offering Wifi service. File: Cl3
Email correspondence from Doug Lester, President Otter Valley Chamber of Commerce
requesting Wifi on the beach
Mr. Lester advised that placement of this Rogers Rocket device would allow visitors the
convenience to check email, use Google and web-surf, on the East beach, the only north shore
beach with this service. It was agreed the cost be allocated to the tourism budget.
20r0-239
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council supports the request from the Otter Valley Chamber of Commerce
of $400 to cover the cost to purchase device required to provide \ilifi service on the
East Beach during June, July and August.'r
CARRIED UNANIMOUSLY
10. EÌ\TVIRONMENT
(a) StaffReport E2010-07 regañingPickup truck tender results. File: F18
2010-240
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"TIIAT StaffReport E2010-07 regarding Pickup truck tender results be received;
AND TIIAT staff be directed to purchase a20ll Dodge 4x4 pickup truck as
tendered from Cain's Auto Sales and Service for a total of 5261845.77 and trade-in
of $575.00 for a 1998 Chevrolet 4x4."
CARRIED
Minutes of the regular meeting of Council held June 3, 2010.Page 15 of 325
Council Minutes June 03, 2010,
O) Staff Report E2010-08 regarding Septage Disposal Fees. File: EOl
2010-241
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report 82010-08 regarding Septage Disposal Fees be received;
AND TIIAT By-Law 2010-056, being a by-law to further amend By-Law 2005-102,
Imposing Rates and Fees, be presented to Council for enactment.t'
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In camera.
20t0-242
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"TIIAT the Council do now rise to enter into an I'In Camera" Session of Committee
of the Whole at9z24 p.m. to discuss:
o litigation or potential litigation - Bayham v. Csinos."
CARRIED UNANIMOUSLY
O) Closed session minutes of the regular meeting of Council held May 6,2010.
(c) Confidential item regarding litigation orpotential litigation - Bayham v. Csinos
(d) out of Camera.
2010-243
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
rrTIfAT the Commiffee of the Whole do now rise from the 'f fn Camera" session at
9:31p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-053 A By-Law to further amend By-Law 2007-023 to regulate building
construction, demolition, change of use permits, septic systems, sewer connection
permits and inspections.
Minutes of the regular meeting of Council held June 3, 2010.Page 16 of 325
Council Minutes June 03, 2010,
(b) By-Law 2010-0544 By-Law to authorize the execution of an easement agreement
(Moore)
(c) By-Law 2010-055 A By-Law to authorize the execution of a contract (Endangered
Species Act)
(d) By-Law 2010-056 A By-Law to further amend By-Law 2005-102 (Rates and Fees)
2010-244
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIfAT By-Laws 2010-053, 2010-054, 2010-055 and 2010-05ó be read a first, second
and third time and fìnally passed."
CARRIED UNANIMOUSLY
(e) By-Law 2010-057 A By-Law to confirm all actions of Council
2010-245
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT confirming By-Law 2010-057 be read a first second and third time and
finally passed."
CARzuED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
20r0-246
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"TIIAT the Council meetÍng be adjourned at9:32 p.m."
CARRIED TINANIMOUSLY
MAYOR
Minutes of the regular meeting of Council held June 3, 2010.Page 17 of 325
Page 18 of 325
The Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, Ontario
NOJ lYO
Danielle & Ryan Murray
Bittersweet Farm
P.O. Box 398
Straffordville, Ontario
NOJ IYO
Thursday, June 10, 2010
Attn: Counsel
REQUEST OF DELEGATION
My name is Danielle Murray, and my husband Ryan and I will be hosting a multi-
agency fundraiser for Big Brothers Big Sisters on Saturday, September 4,2010. I
am submitting this letter to the Municipality of Bayham as a formal request that the
issues noted hereafter please go to delegation.
IV'e are in need of the support of our Municipality and Community for the
following items concerning the above mentioned event;
1. Picnic Tables - to be used by visitors attending
2. Garbase Cans & Recvcling Bins - to ensure proper disposal of waste
accumulated during the event
3. Tables from the Straffordville Community Centre - to display items for silent
auction and other event related activities
4. Waiver of Applicable Fees Set bv the Municinality - e.g. tents over displays,
and any other fees deemed appropriate by either the Chief Building Offrcial or the
Municipality itself.
Because we expect alarge number of visitors in attendance of this event (local
and those classified as tourists), we are of the opinion that it is the responsibility of all
those involved, directly and indirectly, to guarantee an environment that is not only clean
but hospitable and welcoming. If we can garner the support of our Municipality and
Community to create the desired atmosphere we can no doubt develop a successful event
that will, first and foremost, benefit the charitable agencies involved but also continue to
shine a positive light on Bayham.
7:05 p.m. - Danielle Murray / Bittersweet Farms regarding Big
Brothers & Sisters fundraiser.
Page 19 of 325
In addition, we ask that should this letter not be suffrcient in convincing the
Municipality of the needs of this charitable event, hosted and orgarized by one of its
residents, that these matters be allotted time in the agenda and we be permitted to speak
on its behalf at the next Counsel Meeting on Thursday, June 17,2010 at 7:00 p.m.
I thank you for your attention and consideration of these conceûN.
Respectfully,
Danielle Murray
7:05 p.m. - Danielle Murray / Bittersweet Farms regarding Big
Brothers & Sisters fundraiser.
Page 20 of 325
5
The Corporation of the Town of
New Tecumseth
Møilìng Address:
P.O. Box 910
Alliston, Ontario
L9R IAI
A D MINIS TRA TION DE PARTMENT
Adminßtrúion Centre
10 llellington St, E.
Allisrou Onfqr¡o
lle b Addr ess : hthtw.totrh newtec umseth. o n ca
Em øíl : clerl@¡oxtrL nenlecumsdh on ca
Phone: (705) 435-6219 or (905) 729-0057
Fax: (705) 435-2873
May 1 3,2010
The Honourable Dalton McGuinty,
Premier of Ontario
Legislative Building
Queen's Park
Toronto, ON M7A 1A1
Dear Sir:
RE: HARMONIZED GOODS AND SERVICES TÆ(
Please be advised that Council for the Town of New Tecumseth passed the following resolution
on May 1}th,2010 and is seeking support from all Ontario Municipalities:
WHEREAS the Harmonized Goods and Services Tax will come into effect on July 1,
2010 resulting in an 8%o increase on many products and seruices for tax payers;
AND WHEREAS the Council of the Town of New Tecumsefh passed a resolution in
July 2009 requesting the Provincial Government to minimize the impact on taxpayers
and businesses fhaf was widely endorsed by Ontario municipalities;
AND WHEREAS minor sporfs organizations have expressed concerns that the HST
will result in children's and youth sporfs activities being too expensive for working
families and that enrolment in minor sporfs will diminish;
AND WHEREAS Ontario municipalities are being requested by minor sporfs
organizations to freeze or reduce facility rentalfees in order fo /essen the impact of
the HST;
AND WHEREAS all taxpayers will have to bear the cost of any fuñher subsidy
provided by municipalities;
l2
Correspondence dated May 13, 2010 from The Corporation of
the Town of New Tecumseth regarding "Harmonized Goods and
Page 21 of 325
200'd 'IVIOI
The Honourable Dalton McGuinty
May 13,2010 Pasþ2 6 2
AND WHEREAS the Province åas publicly slafed that the health sysfem is commítted
to reversing the trend to overweight and obesity, but it cannof so/ve the problem on its
own and that physìcal, social, cultural and environmentalfactors have strong influenæ
on weþht and that Ontario needs a b¡oad, multi+ectoral, community-wide response
to the obesíty opidemic;
AND WHEREAS the ínoeased oost of reteation and athletic prcgrems resulting from
the HST will further prevent individuals, youth and children from registering in t/¡ese
progÌams;
AND WHÊREAS fhe rising æst of policing Ís fufther exacerbated by the increasíng
number of crimes peryetnted by youth and that keeping our young people aclive and
involved in recreation and sports assr'sfs in rdducing such criminal involvement;
TþIEREFORE BE lT RESOLI¡.ED THAT the Province of Ontario be requested to
consider exempting çhìldren's reueation progams from the HST ìn order that Ontario
families can afford to parttcipate în athletic and reqeatíon prognms irt their
æmmunîties.
We look forward to your favourable consideration in this matter.
Yours truly,
and Economic Development
Copy: Association of Municipalities of Ontario
200'd zotzz 8I0z-¿0-N0t
Correspondence dated May 13, 2010 from The Corporation of
the Town of New Tecumseth regarding "Harmonized Goods and
Page 22 of 325
Heads UP
MrerZfu,þo/,a*June 8,2010
Ontario Good Roads Association applauds Extension
of Highway 407
The Ontario Good Roads Association (OGRA) applauds the decision by the
Ministry of Transportation and lnfrastructure Ontario to move forward with the
eastern extension of Highway 407.
"This is exactly the type of long range thinking this province needs," said Joe
Tiernay, Executive Dlrector. "Minister Wynne should be congratulated on moving
ahead with this important project."
The Highway 407 East Extension project will continue to provide much needed
economic stimulus by creating and supporting jobs after the current round of
economic stimulus funding expires. Once completed, the extended highway will
represent a significant addition to the safe and efficient roadway system that
Ontario and Ontario municipalities already manage.
"Comprehensive transportation networks, such as the 40O-series of highways, are
key factor in attracting and retaining business in a globalized world. The province
is to be commended for its decision to move forward with the project," noted Paul
Johnson, President, OGRA.
Ontario Good Roads Association represents the transportation and public works
interests of municipalities through advocacy, consultation, training, and the
delivery of identified services.
-30-
Contact: Colette Caruso, Ontario Good Roads Association, 905-795-2555 or colette@ogra.org
n Alert
keeping rnernbers infcrmed.
GOOD R
6355 KENNEDY ROAD, UNIT #2, MISS L: (905) 795-2s55 FAX: (905) 795-2660 E
Correspondence dated June 8, 2010 from Ontario Good Roads
Association regarding "Ontario Good Roads Association applauds
Page 23 of 325
Page 24 of 325
:)
A,cr ¡
Local Authority
Services Ltd.
200 Un¡verslty Ave. Suite 801, Toronlo ON M5H 3C6
fel. 416-97 1 -9856 - Fax: 4'16-97 1 -6191
vwvw.las.on.ca - email: LAS@amo.on.ca
Lynda Millard
Clerk
Municipality of Bayham
P. O; Box 160,
Straffordville, ON NOJ 1Y0
To Whom lt May Concern:
Re: LAS Municipal Energy Performance Benchmarking Project
LAS is pleased to forward you the results of the Energy Performance Benchmarking Project.
Over 140 municipalities worked with LAS and Marbek Consultants on this project since October
2008 by filling out detailer organizational and facility surveys, responding to requests for
information, and enabling site tours. Data from 393 municipalfacilities across Ontario was
compiled and analyzed throughout 2009 resulting in the final report and Best in Class Case
studies included in the package. lf you are also among the 140 participating municipalities, the
staff involved will also receive a two-page report for each building studied that contains a
confidential analysis of facility energy performance and associated technical, management and
organizational practices as well as appropriate next steps to improve performance.
Energy Performance Benchmarking is a proven technique for helping organizations understand how
their staff and their buildings perform relative to similar buildings and staff. The knowledge and
experience gained from a benchmarking exercise can identify the next logical steps to realize energy
savings and the related cost savings in the buildings studied. LAS developed this project to enable
municipalities such as yours to answer the following questions:
. How energy-efficient are our facilities?. Can we improve the performance of ourfacilities by using more efficient technolqgies?
. Are there operationalways in which we can improve energy efficiency?. Do our corporate policies and organizational structure support effective energy
management?. What are some of the differences between our facilities and top-performing similar
facilities in Ontario? (e.9. types of technology, policies and practices)
. Which of our facilities, if any, need further investigation?
ln general, the results show a low-level of energy performance in Ontario's municipal sector relative
to best practices. The median technical best practice score is 40 on a scale of 1 to 100 indicating
significant unrealized energy savings potential. Similarly, the median management and
organizational best practice scores are 25 and 21 respectively; highlighting the need to address the
internal practices necessary to improve and sustain energy performance over the long-term.
It is our hope that you will disseminate these reports to anyone in your municipality involved in
energy, facility, capital, or asset management as well as council. Should you have any questions
about any of the above contact me at 416-971-9856 ext. 357 or by email at svokey@amo.on.ca.
LAS is a wholly-owned subsidiary company
of Assoc¡aÌion of /!lunìcipalilies of Ontario
Correspondence dated June, 2010 from Local Authority Services
Ltd. regarding "LAS Municipal Energy Performance
Page 25 of 325
Page 26 of 325
5
ELG'N couNTy ENTRE'RENURES tr.'-l
AND
NOT-FOR-PROFIT ASSOCIATIONS
John Wilson, Moyor of the Township of Mqlohide, in portnership
with Sqnd Ploins Community Development Fund Progrom qnd
Elgin Community Futures Development Corporolion, is pleosed
to invite you to ottend qn upcoming informotion session on the
Sond Ploins Community Development Fund.
The purpose of the progrom is to ossist rurol communities in
the Sond Plqins region to build o stronger ond more diversified
economy. This Fund is intended for community initiotives thot
support regionol development through stimuloting business
investment ond job creotion, strengthen locol populotions ond
ottroct visitors. Rurol projects in the counties of Bront, Elgin,
Middlesex, Norfolk ond Oxford moy opply for ossistonce of up to
$250,000 in either for-profit or not-for-profit cotegories.
Attendees from for- profit or not-for-profit groups qre invited to ottend
The seminor is being held of the Eqsl Elgin Community Complex
531 Tolbot Street West, Aylmer, Ontorio
Wednesdoy, June 23 ol4:00p.m.
4 - 5 PM - Presentotion followed by Q&A
Pleose RSVP to Diono Wilson of dwilson@molohide.co
Or by telephone 519-773-534,4
Toke 401 West
Hwy # 73 south to Aylmer, of second set of lights (moin intersection of Tolbot St. ond
John St.) turn right (west)
The Eost Elgin Community Complex is on the north side of Tolbot just os you ore
leoving Aylmer.
Tqke 401 Eqst
Hwy #74 south through Belmont, #74 ends of Hwy #3 (New Sorum)
Turn left (eost) on # 3 to Aylmer (through Orwell)
Hwy #3 is Tolbot Street
The Eost Elgin Community Complex is on the North side of Tolbot St. os you ore
entering Aylmer.
Invitation to attend upcoming information session regarding "Sand
Plains Community Development Fund".
Page 27 of 325
Page 28 of 325
(.-)
Carch dte K,aw at)ø sþirit
The Corporation of the
Cìty of Kawartha Lakes
P.O. Box 9000,26 Francis St.,
LindsaY, Ontario KgV 5R8
Tet: (705) 324-9411 ext 1320, 1 888-822-2225
Fax: (705) 324-Bl 10
r m cgee@ city. kaw arth al akes. o n. ca
l'ì1.,:
Ric McCeE, Mayor
May 1tt,2o1o
Dear Head of Council and memberc of Council,
I am writing to you today to bring to your attention avery serious matter that will
negat¡vely impact all municipalities within Ontario if the practice I am abgyt to bring to
your attention becomes 'standard Operating Procedure' (SOP) for the Ministry of
Environment.
From the attached briefing notes, you will see that a private property owner received a
fumace oil delivery from ã private business in December of 2008. A fumace oil leak
ensued and clean up operations began, led by the private property owners insurance
company and supervised by MOE personnel.
When the property owrìers insurance funds were exhausted, the MOE issued orders
against the City of Kawañha Lakes, (the municipality) to assume responsibility
(operationalg ãnd financially) for the entire cleanup of the road allowances and
Sturgeon Lake, despite the fact that the municipality had no involvement or
respónsibility for the fumace oil leak occuning. This is clearly a matter of principle that
we believe the polluter should pay"not the municipality and our propefi
taxpayers! Especiatly when theyhãve acknowledged we are an innocent victim in this
maitei. lf this becomés MOE standard practice, it may be vour municipality and your
constituents footing the bill for the next spill.
With the preceding in mind, on behalf of Kawartha Lakes Council, our solicitor has
appealed the MOE orders to the EnvironmentalTribunal as we see these actions as
unfair and potentially crippling to Ontario municipalities if this MOE practice continues.
We apprecìate AMO's support in sharing this concem through the AMO Watch File to
date recognizing that this could be precedent setting for all municipalities.
The costs of defending, not only the City, but the rights of all municipalities is
significant. Therefore, we would respectfully request that your Gouncil consider
investing a small, yet significant donation to this legaldefense fund to ensure that no
other municipalityis phóed in the position that Kawartha Lakes has been. lf you would
consider contributing even $0.02 (two cents) per resident to the Defense Fund or a
minimum of a $500.00 contribution, it would greatly assist with our collective defense.
Correspondence dated May 1, 2010 from City of Kawartha
Lakes regarding "the polluter should pay".
Page 29 of 325
Further, should any surplus exist at the conclusion of legal proceedings, you have our
commitment that these funds will be transfened to AMO with a request to consider the
creation of a Municipal Legal Defense Fund to prepare for the next time a fund is
needed by Ontario municipalities.
I am confident that you will see the need to work together to prevent this from affecting
any other municipality. I would like to thank you in advance for your consideration and
commitment to preventing Ontario municipalities from the unfair burden of increased
responsibilities such as the one I have shared with you. Again, many thanks for your
.contribulion and please feelfree to contact me should you have any questions relating
to this matter.
City of Kawartha Lakes
RM:dt¡r
Members of Council
Jane Reynolds, CAO
MunicipalClerks
Correspondence dated May 1, 2010 from City of Kawartha
Lakes regarding "the polluter should pay".
Page 30 of 325
City of
The Corporation of the
City of Kawartha Lakes
P.O. Box 9000, 26 Francis St.,
Lindsay, Onta¡io K9V 5R8
Tel: (705) 324-9411 ext I j20, 1 88ù822-2225
Fa:<: (705) 3244110
r m cgee @ city. kaw a¡th al ake s. o n. ca
Ric McGee, Mayor
February 17h,2010
Association of Municipalities of Ontario (AMO)
200 University Ave., Suite 801
Toronto, ON MsH 3C6
Attention: Peter Hume, President
Dear Mr. Hume:
RE: 93 Hazel Street Oil Spill, Thurstonia, City of Kawartha Lakes
The Thurstonia spill has generated considerable attention in the local media as wefl as broader
legal, regulatory and insurance circles regarding the implications for increased future municipal
liability.
Following the release of approximately 700 litres of fumace oil from a private residence within
the City of Kawartha Lakes, the City was served an order by the Ministry of the Environment to
clean up the spill related contamination on an adjacent city roadway.
The spill occurred on December 18ü, 2008 and the Order was served to the City on Friday
March 27h,2009. The Gity has since challenged the Order on the grounds that the municipality
is an innocent party and the Order would better be served to any number of other parties having
direct ownership, use or control of the pollutant. ln response, the Environmental Tribunal has
limited the municipality's right to put forward evidence to support our position. On November
2Oth, 2009, the Tribunal ruled that'all parties agree that the Gity was and is an innocent
owne/ and 'the Tribunal is aware that the Gity is not the pollute/. Nevertheless, the effect of
the Tribunal's decision was to require the municipality to comply immediately with the Mínistry of
the Environment's remediation order, then attempt to recover the costs of doing so from the
responsible parties.
As a result of the legal ruling, the City has since been forced to remediate the public property
(road and shoreline) at considerable cost and will continue to bear the costs of ongoing
monitoring and remediation directed by the Province.
The City has appealed this ruling to the Divisional Court on the basis of 2 prior Divisional Court
rulings supporting its position, however, the cost to mount this challenge from a legal
perspective could be significant and without any recourse for cost recovery. We believe that
Correspondence dated May 1, 2010 from City of Kawartha
Lakes regarding "the polluter should pay".
Page 31 of 325
this case has implications for every municipality in the Province. lmagine the implications of
numerous spills that could occur on municipal roads and highways and the impending orders
that would be issued by the MOE against Ontario municipalitíes if this practise is not stopped ....
and stopped right now!.
We are appealing to the Province to enact legislative change to protect municipalities from
being financially responsible for such clean ups and prevent municipalities from being forced to
pursue legal costs from the very people we are mandated to serve. A copy of the Briefing Note
we hope to present at the upcoming OGRA/ROMA conference to the Ministers of the
Environment and Municipal Affairs and Housing is attached for your information.
Whife we are hopefulthe Province will address this unfairness, we are burdened with costs to
defend our position and the position of all municipalities which, could result in serious
ramÍfications for all Ontario municipalities. Therefore, Gouncil for the City of Kawartha Lakes
is respectfully requesting that AMO support our cause and/or endorse a request to all
municipalities to contribute to our legal costs because this defence is in defence of all
Ontario municipalities. The appeal before the Environmental Review Tribunal is set for April
2010, so time is of the essence.
This case will set a precedent and díctate, from a policy perspective, how the Province will deal
with municipalities in the future. We believe the cunent stand is unfair and places a burden on
innocent taxpayers with added liability and cost. lt is for these reasons that the City has
requested the advice and assistance of AMO (and AMO member municipalities) to appealthe
Tribunal ruling. lf our appeal is successful, there will be a significant financial burden eliminated
for all municipalities in the Province, should a similar spill occur in another Ontario municipality.
We have also provided you with a copy of an article entitled 'Tribunal Spums 'Polluter Pays'
Principle" that was published in The Lawyers Weekly by Dianne Saxe, an Environmental lawyer.
We recognize the importance of AMO's role in assisting and supporting municipalities from an
advocacy perspective. We look forward to hearing from you no later than March th regarding
your ability to either support our appeal and/or to suggest ways to pursue this with our
colleagues so that we may consider our next steps. lf you have any questions in this regard,
pfease feel free to contact myself or Jane Reynolds, GAO at (7OS) 324-941 l, ext. 1296.
Otherwise,.our thanks to you and the Board for considering this very important matter.
Yours truly
City of Kawartha Lakes
CC: Council
Mr. Roger Anderson, Chair of Regional and Single ïer Caucus
Mr. Barry Devolin, M.P., Halih¡rton-Kawartha Lakes-Brock
Mr. Rick Johnson, M.P.P., Haliburton-Kawartha Lakes-Brock
Ms. Jane Reynolds, CAO, City of Kawartha Lakes
RM:dw
Correspondence dated May 1, 2010 from City of Kawartha
Lakes regarding "the polluter should pay".
Page 32 of 325
The Corporation of the
City of Kawartha Lakes
P.O. Box 9000, 26 Francis St.,
Undsay, ON l(gv 5R8
Tel: (/05) 324-94 1 1, 1-æ842-22¿5
Fax (705) 32+5417
SUBtllS!¡lON TO: The Honourabte John Gerretsen
llinister of the Envircnment
The Honourable Jim Bradley
Ministry of Municipal Affairs & Housing
SUBJECT: Thurctonia O¡l Sp¡ll, City of Kawartha Lakes-
"Polluter Pays' Principle
RECOITIIMENDATION:
That the Ministries commit to changes in legislation to ensure "Polluters.Pay" and a
level of "Faimess' occurs for municipalities and other innocent victims of
environmental spills.
BAGKGROUND:
On December 18, 2008 a spill to the environment of approximately 700 litres of
f¡mace oilfrom a private residence within the City of Kawartha Lakesoccuned. On
Friday March 27,2009 at 4PM the Cþ uras served an order by the Ministry of the
Environment to cleanup the spill related contamination on the adjacent crty rôadtaray
and take measures to protect the adjacent lake from contamination. Since this time
the City has incr¡ned over $300,000 in cleanup and investigation related costs to
comply with the order.
At the same time the City has also legally challenged the appropriateness of being
served the order on the grounds that they are an innocent party and the order would
better be served to any number of other parties having direct o¡/nersh¡p, use or
control of the pollutant ln response, the EnvironmentalTribunal has limited the Gity's
right to put fonruard evidence to support its position and on November 20, 2009 ruþd
that 'all parties agree that the Gity was and is an innocent owne¡¡ and "not thepolluted. Nevertheless, the effect of the Tribunal's decision was to require the
municipality to comply immediately with the Mínistry of the Environmenfs remediation
order. lt has then been left to us, the innocent owner, to then attempt to recover the.
costs of the remedialwork from the responsible parties.
Correspondence dated May 1, 2010 from City of Kawartha
Lakes regarding "the polluter should pay".
Page 33 of 325
Page 2
As a result of the legal ruling the City has been forcd to investigate, remediate and
monitor the public property (road and shoreline) at considerable cost and will
continue to bear the costs of ongoing monitoring and remediation directed by the
Province.
Tte Gity has appealed this ruling to the Divisional Court on the basis of two prior
Divisional Court rulings supporting its position and the matter is scheduled to be
heard in April of this year. However, the cost to mount this chalþnge from a legal
perspec{ive could be significant and wiürout any recourse for cost recovery. The City
is seeking support from AMO and other municipalities for legal costs, because all
municipalities should be concemed that they may end up dealing with a similar
situation should a spill occur adjacent to one of their roads and/or properties.
This case will set a precedent and di&te, from a policy pespective, how
municipalities will be dealt with in the future. We believe it is unfair to burden
innocent taxpayers with added liab¡lity and cost. lf an appeal was succæsful there
would be benefit to all municipalities in the province as well as the City should a
similar situation rê-occur.
This case has inspired considerable media attention as well as interest in the
insuranæ and regulatory fields. We have provided a copy of a recent article entitled
''lribunal Spums 'Polluter Pays' Principle" that was published in The Latuyers Weekly
by Dianne Saxe, an Environmentallawyer
ISSUE:
As a result of a heating oil spill on a private residence (in which the City has been
legally declared an innocent party by the Environmental Tribunal) the Cig has since
been forced to remediate the public property (road and shoreline) at considerable
cost and continues to bear the costs of ongoing monitoring and remediation directed
by the Province... in spite of MOE's recognition that the City is not the polluúer,
We would rather not legally challenge the Province. lnstead, we are hopefulthat it
would be in the best interests of the Ministry of the Environment along with the
Ministry of MunicipalAffairs and Housing to work together to cfrange bgislation to
protecf municipalities and others and ensure municipalities are not placed in this very
difficult situation.
GONCLUSION:
As a result of the legal ruling a precedent is being set as to how MOE may deal with
municipalit¡es with spills that occur adjacent to municipal properties and roads. We
believe this approach is unfair and will burden innocent taxpayers with added liability
and costs. Levels of Govemment should be working together to solve this concem for
all municipalities, not only on this one issue, but for everyone in the future. The
pollutershould pay...not an innocent partyl
Correspondence dated May 1, 2010 from City of Kawartha
Lakes regarding "the polluter should pay".
Page 34 of 325
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ûtçLAIVD USE COUNCIL
"advocating social, economic and envíronmental balunce ín government legíslatíon alfectíng lønd"
16190 Highways 7 & 12, Sunderland, Ontario, LOC 1H0 - Phone: 705-357-3054 / Fax: 5f9-705-357-3963
MEMO TO: Ontario Municipalities FROM: Land Use Council DATE: Il/lay 28,2010
PAGES: Two (2)BE: Committee on Status of Species at Risk in Ontario (COSSARO)
The Land Use Council (LUC) is a consortium of Ontario coalitions launched in 2009 with a mandate to
examine and publish the consequences of govemment land use policies affecting municþalities and private
citizens. In that context, while supporting wildlife protection in princþle, the Council opposes the process by
which Ontario's Species at Risk Act (SARA) was drafted, legislated, implemented and piggy-backed onto a
number of equally insidious land use statutes. Further, we believe empowering an appointed Committee to
expand by secret vote the official list of allegedly endangered species clearly demeans claimed government
respect for regulatory transparency and accountability. An overview:
COSSARO, yet another sub-agency of the Ministry of Natural Resources (MNR), is meeting June 1- 3,2010
to vote on adding wildlife species and a designated habitat for each to the list of species (184 and counting)
akeady under enforced SARA protection. That secret conference is based on the following three documents,
each of which includes one or more elements that violate long established principles of natural justice:
Form for Submittine Information: A species sighting report accepted from any source, qualified or
otherwise, presumably to filter and record material for inclusion on the Natural Heritage Information Centre
(NHIC) database without prior knowledge or consent of affected municþalities and/or private landowners.
Installed at Peterborough in 1996, NHIC operates on a template supplied by The Nature Conservancy (TNC)
and is administered by MNR in partnership with TNC and other Environmental Non-Government
Organrzations (ENGOs). A 1996 MNR news release confirmed a $600,000.00 grant for TNC "to find ways
by which the Ontario govemment might acquire more land for public parks".
List of Species to Be Assessed: A catalogu e of 25 new wildlife species and their habitat recommended for
protection under SARA by various individuals and organzations, amateur or professional, that COSSARO
proposes to secretly evaluate early in June without any prior notice to affected municipalities, private
landowners or nafural resource users and, further, without any right of appeal or compensation.
Observer Form: A written application for attendance at the June secret conference to be filed for
COSSARO chairperson approval 7 days prior to the event by any member of the public who, with prescribed
qualifications, wishes to observe the proceedings and/or has an additional species protection suggestion to
offer there. An approved application binds a named attendee to a single appearance during one COSSARO
meeting, no-speak participation, absolute confidentiality and in-camera Committee sessions where dictated.
In short, the incumbent Ontario goveflrment has empowered a select ll-member Committee to decide in
secret when and where pre-selected wildlife species and their habitat(s) are to be protected. These decisions
ultimately impact use, mortgage worth, market value and municipal tax potential of privately owned land. As
authorized in the Species at Risk Act (itself written in secret by 5 ENGOs outside established legislative
parameters), these decisions automatically become provincial law with draconian enforcement penalties
never detailed in the soaring rhetoric that distinguishes SARA official publications.
Quotations from a concerned citizenregarding SARA and COSSARO are provided on Page 2 of this Bulletin
Correspondence dated May 28, 2010 from Land Use Council
regarding "Committee on Status of Species at Risk in Ontario".
Page 37 of 325
Page2
Some disturbing provisions in SARA legislation and, by projection, in the COSSARO franchise are:
1 . Denying citizen right of appeal in general arrd citizen right of compensation for proven losses arising
from govemment legislation in particular violates cornmon law and natural justice.
2. Branding vast tracts of private land as wildlife habitat while threatening million dollar fines and
concurrent penitentiary terms for alleged owner crimes of commission or omission is extortion by stafute.
3. Obligating landowners to recognize and protect an ever-changing spectrum of COSSARO-selected
wildlife as a no-charge public service and without definition of what constitutes "protection" is outrageous.
Observøtíons condensedfrom prívate conespondence of an Ontario lsndowner wìth a Cabínet Miníster
ønd vsrious MPPs híghlíght thìs pervøsíve bøckground of bureøucratíc over-kíll and smolderíng taxpøyer
resentment thereby índuced:
"I'm very worried that I may be charged with 'þossessing" an endangered species that is (a) not yet listed (b)
listed but unidentifiable by me (c) not listed but "found" on my farm by an ESA agent who can't tell the
diflerence between, say, awalnut seedling and a buttemut seedling".
"species migrate throughout the year from one region to another. I have no control over wildlife that resides
on my farm yet the ESA would punish me for the actions of listed species. How am I to identify 184listed
species, as well as new species you add to the list, when most of them are unknown to me?
"Any discovery of a listed species on my land will immediately trigger government reaction (Paragraph 28)
to deny me any further use of the land while continuing to demand property taxes. The word of an "agent" is
sufEcient to send me to jail and bankrupt my family even if I maintain that the subject species is not among
the listed. The punishments are draconian. Murderers are assessed less punishment".
Contemptfor the common law right to own and enjoy prìvate properly ís nowhere more evídent than in the
text ønd toxícíty of the SARA legislatíon ønd íts secretive COSSARO brotherhood. In that regørd, uníted
munícípøl councíl opposítíon to arbítrary implementøtíon, downloøded costs and shrínkíng properly taxes
attributed to SARA should be expressed to Premíer McGuinly, MNR Míníster feffrey and the Assocíatìon
of Munícípalítìes of Ontarío. Meanwhíle, Iandowners must seek, ønd clearly deserve, some relìef from the
regulatory chokehold thís pøtenþ unfair, vøgue ønd draconían støtute ímposes on their ¿ss¿fs.
Accordíngly, to restríct unauthorízed collectíon of specíes information on private proper"ly all løndowners,
partícularly rurøl ones, mìght be well ødvísed to post "no trespassíng" sígns (ø solid red círcle paínted on
fence posts or other surfoces) øround theír property ønd routínely deny permítted access to government
agents and/or cøsual wíIdIíþ observers. Moreover, they themselves should refraínfrom reporting any
unusual plant, anímal or bìrd sightíngs on their property to anyone. Finally, exßting access agreements
wìth øssociatíons whose members øre condítionally allowed to use prívate landfor leìsure tíme øctívìtíes
should be re-sígned wíth a codícil that prohíbìts reportíng of specíes sìghtíngs on vísíted land to ønyone.
Food ChoÍn I Hqllon RegÍon FederqÍion of AgrÍcullure / Ontarìo Lqndowners Associqfion
Ontqrìo Property ond Environmentorl Rigtrfs AllÍonce I Peel Disl¡Íct Federqlion oî AgrÍcullure
E -Møi I : landusecouncil@ gmail. com ú/'eb Page : www.landusecouncil@gmail.com
Correspondence dated May 28, 2010 from Land Use Council
regarding "Committee on Status of Species at Risk in Ontario".
Page 38 of 325
å ELGIN
^-L.r' -r. BUSINESS RESOURCE CENTRE¡!l 74
-. i A Community Futures Development Corporation
June 3, 20 I 0
Dear Friends of Elgin Business Resource Centre (EBRC):
Please welcome the June edition of The Elgin Advantoge. As always, The Elgin Advontoge newsletter strives
to promote the success and opportunities for local businesses and the communities in which we work
and live. Thank you for suppofting our mission by helping distribute copies.
This month, we are very pleased to tell you about the Ontario Government providing $800,000 for a
new St. Thomas Business lncubator that will be coming to our area shortly. The Business lncubator, in
partnership with the St. Thomas Economic Development Corporation, will be administered through the
EBRC and will help encourage the growch and success of local area small businesses.
ln this edition of The Elgin Advantoge, we are very proud to inform you that we now have two new
members on the EBRC Board of Directors. We are also pleased to tell you about the results of the
Elgin-St. Thomas Business Expo, as well as put the spotlight on another extraordinary local business
Success Story. Kara Taylor of A Fine Design successfully completed the Ontario Government's Self'
Employment Benefit (SEB) program to open her own freelance decorating business and has successfully
put her fine designs in a number of area model homes.
All of us at the EBRC have strong feelings about the environment and we work to promote a green
philosophy. Should you choose not to distribute the newsletter, we ask that you please let us know so
that we may direct the newsletters to a more appropriate location. Alternatively, if you find that you are
sent too many or too few newsletters, we want to hear about that as well.
Please contact me with any questions, concerns, or stories you want to share or contribute to The Eþin
Advontage.l appreciate any feedback regarding the newsletter and look forward to hearing from you.
Regards,
Krista Morris
Newsletter Editor
Elgin Business Resource Centre
kmorris@elgincfdc.ca
519 633-7597 ext23
lt-l F..HEæmDûdooírdrt A¡úæfúd.f¿bórdew¡oDûrnútlYl AoræybrSo¡t¡rnOntdro dóñmlqËporrbSdd.l'Orllæ
C-anad
Elgin Advantage newsletter dated June 2010 from the Elgin
Business Resource Centre.
Page 39 of 325
f uNE 20 r0
The
BUSI N ESS I NCU BATOR AN NOU NCEM ENT
FOR ST.THOMAS & ELGIN COUNTY
On May 7,2010 Joe Preston, MP for Elgin-Middlesex-
London, made an announcement that the government
would provide $800,000 to create a Business lncubator
for service, light manufacturing, and retail clients.
The project will be funded through the Community
Adjustment Fund,which is a two-year, $ l-billion
national program aimed at addressing the short-term
economic needs of communities hit by the economic
recession.The announcement came after months
of negotiations between the St.Thomas EDC, the
Elgin Business Resource Centre (EBRC), and the
Government of Canada.
The St.Thomas Business lncubator will be a mixed-
use incubator, which will incorporate a number of
clients from a variety of sectors. Business incubators
help new small businesses gain better footholds when
start¡ng out by offering support such as a structured
environment and essential resources like administrative
assistance, meeting facilities, offìce space, and business
counselling.All services are designed to encourage
business development, sustainabilit¡ as well as create
additional jobs.
Despite thousands of job losses and closed businesses
in the area, the entrepreneurial spirit and ambitions
of many St.Thomas and Elgin County residents remain
quite high. Over the past two years, hundreds of
individuals have sought the help of the EBRC to start
ELGIN
BUSINESS R.ESOURCE CENTRE
up new business-
es. Between 2008
and 2009, 102
small businesses
were offìcially
created in Elgin
County. With the
new StThomas
Business lncubato6
the EBRC will
be able to help
even more small
businesses, ensur-
ing they get the
proper start to launching and maintaining their
business goals.
"We're very excited to partner with the St.Thomas
EDC in helping new businesses develop and stay in
the City of St.Thomas and Elgin County," said Gayle
Bogart, President of the EBRC.The services of the
St.Thomas Business lncubator will be delivered and
managed by the staff at the EBRC.To date, a site
location for the incubator has not been announced.
Success Story: KaraTaylor of A Fine Design
Buy Local, Buy Fresh Recipe
Meet the Staff
At St.Thomas City Hall welcoming the
announcement, L to R:John Regan, EBRC
General Manager; Bob Wheeler, St.Thomas
EDC General Manager; and Joe Preston, MP
for Elgin-Middlesex-London.
3
4
4
-
--I-- --..rl tr\2.r A Community Futu¡es Development Corporation www.elgincfdc.ca
Elgin Advantage newsletter dated June 2010 from the Elgin
Business Resource Centre.
Page 40 of 325
',.ELGIN.ST.THOMAS$|NESS ExPo succEss!
annual Business Expo was a huge suc-
waited patiently for the doors to oPen
line up that crossed the front of the
building and zig
NE\M MEMBERS ToINTHE
EBRC BOARD OF DIRECTORS
The EBRC and its Board of Directors welcomed two
new board members at ourAnnual General Meeting held
March 30, 20 I 0. Steve Walsh and Eric Loewen accepted
tfrã poritions of Director andYouth Director resPectively'
was iust one of 53 business
offtheir goods and services at
zagged through
the parking lot'
Over 675 PeoPle
dropped bY to
learn more about
local area busi-
nesses and see
what theY had
to offer. A total
of 53 businesses
were Present at
the Expo with
many offering a
draw for a door
prize to luckY
attendees. Con-
gratulations to all
winners'
While aftendance
was free, dona-
tions were ac-
cepted on behalf
of the United
Steve Walsh has a 34-Year law
enforcement background with
the OPP in various Postings
across Ontario' His last Position
was as Detachment Commander
for Wellington CountY, which has
one of the largest OPP contracts
in the Province' During his Post'
Mr.Walsh liaised with several
levels of Sovernment, Plus ran
a sheep and cattle farm, and
served as a Director with the
Wellington Federation of
Agriculture.
Youth Director, Eric Loewen'
demonstrated his entrePreneur-
ial spirit last Year as a Summer
CompanY Partic¡Pant running his
own business, Loewen Painting'
Over the summer' Eric made
his business a success and he
continued to run it throughout
the year when he went back to
school. ln addition to serving on
the EBRC Board of Directors'
Mr. Loewen also volunteers as
an Ambassador for Elgin with
Elgin Cultural Tourism and
Transitions Town.
displayed a varietY of baked
nples of the comPanY! caPabili'
SteveWalsh, Director on the
EBRC's Board of Directors'
Eric Loewen,Youth Director o
the EBRC's Board of Director
wants to give the board a You-
ful view.
Expo,the HST Seminar was also well
55 registered ParticiPants'
RKINGWEDNESDAYS
MEETINGS:
Presenti ng You rself Profes sio nal l¡ Toastmaste rs
GUST - No meetings/summer holidays
Networking
WednesdaYs
Elgin Advantage newsletter dated June 2010 from the Elgin
Business Resource Centre.
Page 41 of 325
SUCCESS STORIES:
DESIGNED FOR SUCCESS
- KARATAYLOR
After five years with Hayhoe Homes, the housing
market fell on hard times and KaraTaylor's staff job as
an interior decorator was over. Not one to sit idle for
long, Kara decided that the faraway dream of starting
her own company doing what she loved most was
closer than ever before. She had always mulled over
the idea of being her own boss and now it was the
right time to make it happen.
ln March 2009, Kara registered her business,A Fine
Design, with the hopes of taking on freelance interior
decorating and design consultant work in St.Thomas
and Elgin area. By June, Kara visited Employment
Services Elgin and was directed to the Self-Employ-
ment Benefit Program administered by the EBRC.
With a little investigating, Kara decided the program
had a lot to offer at just the right time in starting
her business. "The program was a lot of work and
sometimes diffìcult to balance with trying to get new
freelance work at the same time, but it showed me a
lot about organization and I got it done," Kara said.
Karat years with Hayhoe Homes helped build a solid
reputation for her work, as well as a great rapport
with local suppliers.Though Kara was released from
her job and Hayhoe couldn't afford to keep her on
staff, the builder still needed her services. New home
buyers turn to the assistance of a design consultant
for help in choosing the right colours and layouts in
every area of the home - from kitchens to exteriors
to light fixtures and much more.
While in the SEB program, Kara's EBRC counsellor
was Pattie Steip."Pattie helped with income tax and
making CPP contributions... she showed me how
to be organized in accounting, but the most valuable
information I received was about my business plan.lt
was a real eye opener and good reference for defining
my target market and competition," Kara added.
Once she defined her competition, Kara realized that
most other interior decorators had on-staff jobs with
builders or retailers, just like Kara used to. She recog-
nized that in her new position she was more flexible
to take different jobs and work with multiple builders,
particularly those smaller builders with limited or no
Since openingA
Fine Desígn, Kara
has hít the pave-
ment, networking,
and íntroducing
herself to o*rer
new home builders
and supplíers.ln
one short year
Kara has acquired
a number of new
home builders in
One of A Fine Design's latest completed
interior decorating talents.View more
webs ite: www.afi nedesi gn.ca
design staff available. Kara
fact that other small new
be looking for her service.
Hayhoe as her fìrst big
help with eveq/th¡ng to do o¡
home as well as the outside.
'
KaraTaylo6
5r9-ót
the area, as well as some privatg':
To raise her company's visibilit¡
a website at
talents. She also has joined
rators' Association), which
design consultants across Ca
with prospective clients.
St.Thomas and area,A Fine. New Home Selections
assistance for new home
buyers). New Home
. Home Staging
Ihe SEB (Self-Employment BenefÌt) Proggr¡
Iraining Colleges and Universities. '
Elgin Advantage newsletter dated June 2010 from the Elgin
Business Resource Centre.
Page 42 of 325
STRAWBERRY SWIRL
I C graham wafer crumbs
I tbsp brown sugar
I C boiling water
l/2 C milk
2 C strawberries, cut up
Directions: Mix graham wafer crumbs, butter, and brown sutar together. Press
fìrmly into 8-inch square pan. Let cool. Stir strawberry gelatin into boiling water, chill until
partially set. Combine marshmallows and milk in saucepan. Heat slowly until marshmallows
are melted. Cool, stirring occasionally. lf using whipped topping, make according to package
directions. Fold in whipped cream or toppint. Add berries to gelatin and swirl in marsh-
mallow mixture. Pour over graham crust and chill. Makes 9 servings.
Theresa St. Pìerre, Clachan Women's lnstitute. Flavours of Elgin IPM 20 l0 cookbook. Cookbook available at the EBRC.
l/4 C melted butter
I pkg.strawberry gelatin (85 g)
I 12lb. marshmallows
I C cream, whipped (or I envelope whipped topping)
Ronda Stewart, Admínistrative Assistant at the
SBEC can be reached at rstewart@elgincfdc.ca
or 5 I 9-633-7597 extension 30.
MEETTHE STAFF:
ADM I N ISTRATM ASSISTANT, RON DA STEWART
Ronda is one of the newest staff members at the EBRC. She works part-
time in the Small Business Entreprise Centre (SBEC) Sreet¡ng many of the
new business entrepreneurs walking into the EBRC/SBEC."Mostly people
come in with an idea of what they want to do, but really want to know
how we can help them; what resources do we have.They generally want
to know how to get started," Ronda says.
Ronda directs traffìc at the SBEC, showing clients the printed anil elec-
tronic resources available to them for free and setting up follow-up
appo¡ntments. She also provides general intake information and informs
clients how to proceed next."lt's very rewarding to see clients I helped
on the¡r intitial visit come back a second and third time as they work with
counsellors to get their businesses off the ground. lt's exciting to watch
them succeed," she adds. Ronda is a former SEB participant and works part-
time at her own business as a personal assisønt for a few area companies.
BUSINESS RESOURCE CENTRE
E L A Community Furures Development Corporatìon
lf you would like to see a story covered in the Elgin Advantage,
please let us know by forwarding your information to:
300 South Edgeware Rd
StThomas, ON NsP 4L I
(5 l 9) ó33-7597 or dwebster@elgincfdc.ca
www.elgincfdc.ca
Limited ad space is available. Please call for rates.
The SEB (Self-Employment Benefìt) Program is funded through the
Ministry of Training Colleges and Universities.The Elgin Advantage is
brought to you by the Elgin Business Resource Centre in cooperation
with:
l*I HTl,?,ffi1L,**,,0,"
pou. le Surl cle l'Qniæ
-
--r..I- --,
lll t-L
ELGIN
Can
The EBRC is a proud sponsor of the
Elgin-St.Thomas 20 I 0 lnternational
Plowing Match:
Elgin Advantage newsletter dated June 2010 from the Elgin
Business Resource Centre.
Page 43 of 325
Page 44 of 325
'J
l
l
1
5
Alø
LONG POINT REGION CONSERVATION AUTHORITY
Statement of Financial Position
December 31, 2009, with comparative figures for 2008
I
Financial Assets
Cash (note 4)
lnvestments (note 5)
Accounts receivable
Accrued interest
Other receivables
$ 86,678
1,058,040
77,627
31,888
21,033
(Restated -
see note 3)
$ 209,458
1 ,158,040
83,855
72,531
21,386
1
I
Financial Liabilities
Accounts payable and accrued liabilities
Deferred revenue (note 7)
1,275,266
55,273
192,067
1,545,270
165,480
307,399
247,340 472,879
:1
:1
:1
Net financial assets
Non-Financ¡al Assets
Tangible capital assets (note 6)
1,027,926 1,072,391
5,792,403 5,206,236
Net assets $ 6,820,329 $ 6,278,627
l
I
Accumulated Surplus
Accumulated surplus - internally restricted (note 8)
Accumulated surplus - externally restricted (note 9)
Accumulated surplus - tangible capital assets
$ 860,116
167,810
5,792í03
$ 905,775
166,616
5,206,236
Total accumulated surplus $ 6,820,329 $ 6,278,627
See accompanying notes to financial statements.
l
J
I
I
I
I
J
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 45 of 325
LONG POINT REGION CONSERVATION AUTHORITY
Statement of Operations
Year ended December 31, 2009, with comparative figures for 2008
Actual
2008
Actual
2009
Budget
2009
1
1
1
1
1
1
Revenue:
Municipal levies:
General
Special
Government grants:
Provinclal transfer
Corporate/fixed services
Community relations
Watershed management services
Conservation land
management - forestry
Backus Heritage conservation area
Conservation land management
- conservation parks
Other
844,137
184,000
68,240
90,500
13,239
267,128
414,510
324,909
734,730
249,640
844,137
184,000
68,240
199,332
13,810
199,923
712,204
329,972
737,575
387,892
(Restated -
see note 3)
885,391
10,000
68,240
1 66,143
2,000
223,302
351,601
293,710
776,052
217,821
Totalrevenue
Expenditures:
Corporate/fixed services
Community relations
Watershed management services
Conservation land
management - forestry
Backus Heritage conservation area
Conservation land management
- conservation parks
Other
3,191,033
785,923
115,224
589,092
364,354
400,972
513,670
368,770
3,677,085
649,087
1 08,1 07
440,434
406,533
447,358
504,627
575,722
2,994,260
801 ,815
97,913
365,600
567,602
426,601
676,618
121,448
Total expenditures 3,138,005 3,131,868 3,057,597
Excess (deficiency) of revenue
over expenditures 53,028 g 545,217 $ (63,337)
I
I
I
I
I
I
l
t
I
t
I
l
l
See accompanying notes to financial statements
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 46 of 325
1
1
1
,l
,l
l
LONG POINT REGION CONSERVATION AUTHORITY
Statement of Changes in Net Financial Assets
Year ended December 31, 2009, with comparative figures for 2008
Excess (deficiency) of revenue over expenditures
Acquisition of tangible capital assets
Amortization of tangible capital assets
g 545,217
(686,313)
96,631
$ (63,337)
(223,002)
90,690
Change in net financial assets
Net financial assets, beginning of year
(44,465)
1,O72,391
(195,64e)
1,268,040
Net financial assets, end of year $ 1,027,926 $ 1,072,391
See accompanying notes to financial statements.T
ï
t
I
T
T
T
t
1
t
t
t
l
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 47 of 325
LONG POINT REGION CONSERVATION AUTHORITY
Statement of Cash Flows
Year ended December 31, 2009, with comparative figures for 2008
2008
Gash provided by (used in):
Operating activities:
Excess (deficíency) of revenue over expenditures
Item not involving cash:
Amortization of tangible capital assets
Changes in non-cash operatíng working capital:
Accounts receivable
Accounts payable and accrued liabilities
Deferred revenue
Accrued interest
lnvesting activities:
Acquisition of tangible capital assets
Purchase of investments
Proceeds on maturities of investments
s 545,217 $
96,631
6,228
('t10,207)
(115,332)
40,643
(63,337)
90,690
130,976
110,275
60,626
(30,029)
Other receivables 353 (21,386)
463,533 277,815
(686,313) (223,002)(e00,000) (e60,000)
I ,000,000 1 ,100,000
1
:r
1
1
ï
1
t
t
t
I
t
t
t
T
t
T
(586,313)(83,002)
lncrease (decrease) in cash
Cash, beginning of year
('t22,780)194,813
14,645209,458
See accompanying notes to financial statements.
t
t
.l
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 48 of 325
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 49 of 325
The Long Point Region Conservation
Authority certainly did a lot in 2009 to move
the yardsticks forward. Probably the most
exciting development which started nearly
two years ago and came to fruition this past
fall was the Board's unanimous decision to
acquire the former administration offices of
the Ontario Flue-Cured Tobacco Growers'
Marketing Board in Tillsonburg - as the
new administrat¡ve office for the Long Point
Region Conservation Authority. The 16,000
square foot building is ready made for our needs, provides LPRCA with a
high profile location, enhances the conservation authority's ability to service its
stakeholders - and best of all will be financed without the need for levy dollars
from our municipal partners. I would like to thank staff, as well as, Vice-
chair Ron Sackider and Land Acquisition Chair Larry Chanda who worked
with myself on the Building Committee to make this all-important initiative
happen not only in a timely, but also cost-effective manner. I would also like
to thank the Board of the Ontario Flue-Cured Tobacco Growers' Marketing
Board. The Tobacco Board, will as part of the purchase, lease part of the new
administratíon office from LPRCA - allowing bolh organizations to continue 1o
efiectively service the agricultural community.
As part of LPBCA's ever-continuing efforts to enhance services for its
watershed constituents, Long Point Region Conservation Authority is
entering into a feasibility study with the Kettle Creek Conservation Authority
to investigate potential efüciencies between the two organizations. The two
conservation authoríties, along with Catfish Creek and Grand River CAs
have effectively been working together the last number of years in regards
to Source Water Protection - and the success of this partnership sparked
Where did the year go? Truly one of the
nice things about working for the Long
Point Region Conservation Authority is that
there is never a shortage of work, and as
such, time flies by. 2009 marked a number
of major accomplishments - none probably
more important to lhe organization at this
time than the acquisition of LPRCA's new
administration office. The reaction from
staff has been oven¡vhelmingly positive and
we look forward to continuing to serve all
our watershed constituents from the former Ontario Flue-Cured Ïobacco
Growers' Marketing Board office in Tillsonburg. The new facility certainly
provides the space and profile to assist LPRCA in enhancing services for its
stakeholders.
A number of new staff joined LPRCA in 2009 and are already províng
themselves valuable assets in serving watershed residents when it comes
to their source water protection, forestry habitat enhancement and planning
needs. An important part of making sure those services are delivered in
an effective and efficient manner was put into place last fall when Senior
Management along with LPRCA Board members met for a one-day strategic
session. From that will come a review of a number of conservation authority
departmenls in order to identify any possible improvements to LPRCA's
exisling service delivery.
interest within the conservation authorities to see if taking the partnership to
the next step makes sense.
ln the fall of 2009, the Board along with senior staff held a daylong strategy
session to review the services being provided by the LPRCA and how these
seruices enable LPRCAIo deliver upon its mandate. From this very successful
session an initiative has been developed that will see subcommittees
consisting of staff and board members that will examine three core business
areas for LPRCA. These are: watershed services, parks and forestry. These
subcommittees will thoroughly examine these service areas and bring back a
report later in 2010 with recommendations that eventually will be incorporated
in a new LPRCA strategy lo be released in early 2011.
On top of these major initiatives, LPRCA successfully held the 2oth Annual
War of 1812 Re-enactment event at Backus Heritage Conservation Area'
highlighted its on-going partnership with Camp Trillium through the 2nd
Annuá Festival of Trees and passed an annual budget respective of the
current economic climate. I again wish to thank my fellow board members,
staff and municipal partners for their continued support and look fonruard to
another great year.
The Long Point Region Conservation Authority acquired two significant
properties in 2009 - approximately 29 acres abutting the eastern edge of
the Backus Heritage Conservation Area and 23.6 acres on the headwaters
of Young's Creek southeast of Delhi. On behalf of the Long Point Region
Conservation Authority I would like to thank Fritz and Helga Becker' as well
as, Peter and Leasa Janssen for considering LPRCA in these acquisilions'
Both properties are ecologically significant and provide oppodunities for the
conservation authority to reduce local erosion while enhancing water quality'
It looks as if 2O1O will continue to be a busy time for LPRCA's Land Acquisition
Committee, which is currently looking al a number of other potential land
donations throughor-rt the watershed. I would like to recognize the financial
assistance from the Greenlands Challenge, a partnership funded by the
ontario Ministry of Natural Resources and jointly administered with the Nature
Conservancy of Canada; the Backus Woods Enhancement Campaign
Committee; and the Long Point Foundation for bringing these initiatives to
fruition.
2010, much like 2009, promises to be a year filled with challenges and
excitement and I look fonruard to each one as it comes. My thanks lo the
Board and staff for their continued support, and I wish all the best in 2010.
Buck Sloat
Chairman
Cliff Evanitski
General Manager / Secretary-Treasurer
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 50 of 325
Flood Forecasting and Warning Services
Flooding is a natural process. While the Conservation Authority has done much
to reduce the risk to life and property, some flooding in developed areas is still
inevitable. The Authority, therefore, operates a flood forecasting and warning
system to provide municipalities and residents with accurate advanced warning of
possible high water levels and flood events. LPRCA is responsible for monitoring
stream gauges, weather stations and snow conditions and to forecast potential
floods within our watershed. LPRCA has access to wealher information at the local
level which allows for timely alerts to be issued in advance to potential floods. When
necessary LPRCA will disseminate flood messages to local municipalities, other
agencies and the media.
r lssued 9 messages including 5 High Water Bulletins to advise the public of
high water conditions due to snow melt and heavy rainfall along water courses
and the Lake Erie shoreline; 2 Flood Advisories and 2 Flood Warnings for local
waterways
o Assisted with removal of ice jams at Port Bun¡rlell with funding assistance from
Ontario Ministry of Natural Resources (MNR)
o Finalized a flood prediction model for Vienna to improve the speed and accuracy
of flood forecasting and warning capabilities
o Assisted the Municipality of Bayham to complete a comprehensive study of the
Big Otter Creek water levels to assist the municipality with the management and
early preparedness for foods in the Village of Vienna
o Marked flood stage elevations on both upstream and downstream sides of the
piers on North and Edison bridges in Vienna to assist LPRCA and the Municipality
of Bayham in recognizing potential flood conditions and implementing emergency
response programs
. Removed core samples from stop logs at Teeterv¡lle CA dam to check for
deterioration
Planrring and Regulatory Services
ln order to maintain the vitality of our watersheds and also protect people's lives
and property from natural hazards such as flooding and erosion, LPRCA works
with landor¡¡ners to ensure that development will not creale risks to public safety,
and that the natural features of the watershed are protected. The Authority
regulates areas in and around wetlands, watercourses, Lake Erie and steep slopes.
Recommendations with respect to natural hazards and natural heritage features are
made based on provincial policies.
LPRCA also provides technical advice to municipalities on subdivision proposals,
zoning changes, severances and minor variances, as well as, municipal planning
documents, which are approved by municipalities. LPRCA provides information
and expertise that helps municipalities and the developers meet provincial policy
requirements while ensuring the protection of habitat and other environmental
features wilhin the watershed.
o Provided watershed-wide technical assistance to municipalities regarding land
use planning and development services
o CommenÌed on 42 municipally circulated planning applications
. Responded to over .125 property inquiries
. Processeci 140 applications under the Conservation Ar-rthorities Act Section 28
regulation relating to "Development, lnterference with Wetlands and Alterations to
Shorelines and Watercourses"
e Screened proposals which could affect fish habitat in accordance with LPRCA's
Level ll Agreement with the Department of Fisheries and Oceans (DFO). Met with
20 landowners and provided 16 letters of advice recommending measures to
avoid negative impacts on fìsh habitat
www.lprca.on.ca
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 51 of 325
Environmental monitoring provides ongoing information on both surface and groundwater
quality and quantity, and other environmental indicators within the watershed. LPRCA monitors,
evaluates and reports on our watershed's existing conditions which allow us to ofier important
environmental services and programs to municipalities and the watershed community. Staff also
focused efforts on provincial priorities in terms of source water protection measures for the Lake
Erie Source Protection Region.
2OO9 Sampling Highlights:
o Monitored high flows on Big Otter Creek near Calton in partnership with the Grand River
Conservation Authority; 62 samples were collected during five high flow events and 19 baseflow
samples collected as part of the Big Otter Spring Freshet Sampling Project
. lnspected lamprey barriers on behalf of the Department of Fisheries and Oceans
. Monitored groundwater levels and quality at 1 2 monitoring wells as part of the Provincial
Groundwater Monitoring Network
. Surface water quality was sampled and analyzed at 10 locations for several different parameters
in partnership with MOE
. Completed eighth consecutive year of collecting surface water qual¡ty data under the Provincial
Water QualiÇ Monitoring Program
o Established five new benthic sampling sites in watersheds where historic water quality data is
incomplete
o Sampled benthic invertebrates at 15 stream sites. These are insects that live in the bottom of
streams, and are excellent indicators of water quality
. Drafted and submitted a repod to MNR addressing issues and requirements to be considered
when recommending a Level lll low water advisory in the Big Otter Creek Watershed
o Continued to monitor precipitation and stream flows throughout the year in order lo make
comparisons with historic levels in support of the Ontario Low Water Response Program
o 2009 was a relatively good year for water levels with no low water advisories issued
o Secured funding to undertake phase two of the Provincial Groundwater Low Water Response
lndicators Pilot Project
o Collected data at 6 groundwater monitoring sites in support of the low water response pilot
project to help determine whelher groundwater fluctualions can be used to indicate low water
conditions
o Assisted with the source protection planning process as a partner in the Lake Erie Source
Protection Region
¡ Commented on Long Point Region/Kettle Creek/Catfish Creek Tier 2 Water Budget and Stress
Assessment Report
. Monitored stream flow, precipitation and weather patterns as tools to update watershed
condilions
. lnitiated work to develop Tier 3 water budget for the Long Point Region watershed
. lnitiated a process to develop Watershed Report Cards which will be released in 2010
¡ Collected 11 nutrient management samples from Trout Creek including water samples
and flow rates
.þ"-â.-
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 52 of 325
By working with landowners, public interest groups and watershed municipalities, the LPRCA offers
a variety of services and programs aimed at encouraging and demonstrating good land stewardship
principles. Conservation services activities allow for a hands-on approach to help maintain and restore
natural spaces, improve water quality and promote stewardship practices within the watershed.
o Provided technical expertise and fìnancial incentives to watershed landowners for erosion control and
tree planting projects on private lands
. Acted as the designated local resource agency to provide technical advice to farmers interested in
undertaking environmental projects through the Greencover Canada Program
. Assisted the Township of South West Oxford and Norfolk County with the delivery of their municipal
Roadside Tree Planting programs
. Just under 154,000 seedlings and tall stock trees were distributed and planted throughout the
watershed to increase local forest cover
. Together with our partners, Ontario Power Generation (OPG) and the Long Point World Biosphere
Reserve Foundation, assisted 15 landowners to reforest just over 1 60 acres through the OPG/Forest
Corridor project
. Constructed a cold storage facility with funding assistance from OPG and Trees Ontario Foundation
¡ Fire is needed to maintain tall grass prairie sites by preventing trees and other non-prairie plants from
gaining a foothold. LPRCA staff assisted the Alternative Land Use Services Program (ALUS) and
Norfolk County fÌre deparlment to successfully burn a 1S-acre prairie site north of Simcoe
. Padnered with ALUS to plant over 200 acres of native tall grass prairie
o The Clean Water Project provided technical and fìnancial assistance to rural landowners in Oxford
County to improve water quality. Two septic system upgrade projects and decommissioning a well
were approved w¡th grants totalling $7500
. $31 ,950 in funding was provided to 4 landowners through the Ontario Drinking Water Stewardship
Program for activities that protect municipal drinking water sources. Eligible projects supported in
Notfolk and Oxford counties include upgrading existing water wells, connecting to a municipal drinking
water service line and upgrading septic systems
. Received $3O,OOO from the federally funded Habitat Stewardship Program and $18,OOO from MNR's
Species at Risk fund to create and enhance wetland habitat for species at risk within the Lower Big
Creek watershed
. Essex-Erie Aquatic Species at Risk Recovery Strategy was implemented focusing on restoring or
enhancing habitat for rare fish in priority areas of the Big Otter and Big Creek watersheds. This
work was undertaken in partnership with several jurisdictions in the Lake Erie watershed and private
landowners with funding support from MNR and Environment Canada
Lands Acquired as of December 2OO9
ïhe Authority owns a network of some 11,900 acres of natural open
space throughout the watershed. Much of this land is dedicated to
the protection of significant features such as wetlands and forests and
five active conservation areas which provide opportunities for outdoor
recreation and nature appreciation.
ln 2009, LPRCA added just over 58 acres (23.5 ha) to its landholdings,
including:
. 29 acres along Dedrick Creek adjacent to Backus Heritage
Conservation Area
. 23.6 acres of provincially significant wetlands in the Young's Creek
watershed
. A 16,000 square foot building with more than 5 acres of property was
purchased in Tillsonburg as LPRCA's new ma¡n ofiìce location. lt is
anticipated the move will occur early in 2010
MUNICIPALITY ACRES ACQUIRED ACRES
DURING 2OO9 TO DATE
Municipality of Bayham 75.00
County of Brant 1501 .50
Haldimand County 0 177.O0
Township of Malahide 0 0.00
Norfolk County 52.6 8996.60
Township of Norwich 750.00
Township of SW Oxford 381.00
Town of Tillsonburg 5.5 22.50
Total 58.1 11,903.60
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 53 of 325
Protecting existing forests and increasing forest cover is an important aspect of sustaining the
watershed's health and biodiversity. The LPRCA's forest holdings total approximately 9,400 acres
of which 20% (1 ,933 acres) are designated as Natural Heritage Woodlands. Authority forests
continue to be managed under the direction of the 1999 Forest Management Plan, prepared for
a twenty-year period, to ensure a sustainable supply of forest products; erosion control; wildlife
habitat; recreation and natural heritage values.
o Timber contracts were awarded to selectively harvest 4 stands
¡ Awarded 3 fuelwood cut contracls
. Completed roadside fuelwood sale at Abigail Becker CA and salvage operation at Deer Creek
CA due to wind storm damage
. Harvesting inspeclions were carried out on various stands within the watershed
. Tree marking was completed on 6 properties
. Cooperated with MNR to host silvicuhural prescription course
o Provided assistance to Community Forest Manager's Annual Meeting
. Partnered with Norfolk County to complete gypsy moth survey in selected tracts
. Assisted research efforts in Backus Woods to update 1985 vegetation inventory by locating and
GPS'ing 509 of the original 535 survey stakes and establishing vegetation plots for point-quarter
sampling
Long Point Region Conservation Authority is perhaps best known for its five large, multi-use
conservation areas - Backus Heritage (Port Rowan), Deer Creek (Langton), Haldimand (Selkirk),
Norfolk (Port Ryerse) and Waterford North (Waterford). These properties provide venues for
healthy and active lifestyles such as hiking, fishing, canoeing, swimming, camping and other
recreational activities to residents and tourists alike.
2OOg Highlights:
. Welcomed more than 290,800 visitors at five conseruation areas
. LPRCA staff spent a great deal of time cleaning up fallen trees and debris and repairing damage
at Deer Creek CA following a storm event in August
o Celebrated the 40th anniversary of Deer Creek CA
o Continued to draw crowd at Deer Creek CA children's fishing derby
. Partnered with Port Dover Yacht Club to offer sailing lessons at Norfolk CA
¡ More than 4,200 students participated in conservation and heritage education classes offered al
Backus Herilage CA
. A private donation provided the opportunity to construct a gazebo at
Backus Heritage Conservation Area
. Completed work to repair flume on the 1798 Backhouse Mìll National Historic Site
. Upgraded campsite services at Backus and Deer Creek
. The War of 1812 Re-enactment at Backus was designated as a Crown Forces event and more
than 550 re-enactors were hosted on site during lhe 2Oth anniversary presentation of this
popular special event
. Received some 5900 hours of volunteer service at Backus Heritage CA
. Participated in Trails Open as part of a province-wide initiative between
Conservation Ontario and the Ontario Heritage Trust with a fall colour hike in Backus Woods
. Awarded the Leighton & Betty Brown Conservation Scholarship to three
graduating high school students
6 LPRCA 2009 Annual RePod
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 54 of 325
Working together for a healthy watershed: LPRCA has a Board of Directors to guide the agency's conservation efforts. ln 2009 there were 10 directors who
were elected councillors or citizen appointees from the municipalities of the watershed. The Board provides direction on LPRCA's watershed management
programs through suppoñ of its strategic plan. The directors also help advance the mission of the organization, as well as, oversee LPRCA'S programs and
servrces.
'Li:
Chair, Councillor Buck Sloat
Haldimand County
Vice Chair, Councillor Ron Sackrider
Town of Tillsonburg & ïownship of South West Oxford
Councillor Leroy Barlett
Haldimand County
Peler Black
Norfolk County
Larry Chanda
Norfolk County
Paul Ens
Municipality of Bayham & Township of Malahide
Councillor Roger Geysens
Norfolk County
Councillor John Hunt
Norfolk County
Councillor Sam Lamb
Town of Tillsonburg & Township of South West Oxford
Councillor Pat Lee
County of Brant & Township of Norurich
Larry Chanda, Pat Lee, John Hunt, Leroy Bartlett
Missing: Paul Ens, Sam Lamb
Coffi*r
Standing left to right: Ron Sackrider, Buck Sloat, Peter Black, Roger Geysens,
r. iìi,r¡',..ç.. <rI f'tl,Ilt
,LtlJ,7 '11 J ,5 t5 i)
Ræws $44,465 (17.)
lrlittr¡t'L
,5.:ifì
Ftrst Revenuæ
$7 12,204 11gqol
UStr Fæs
$1 ,168,861 (32%)
Capital Acqu¡s¡tions
$686,313 (19%)
Municipal Lryy - Capital
$184,000 (5%)
ProvircialTrffifer Græts
$æ,240 (27.)
Othr Grants $1 61 ,736 (4%)
(Fedsal./Prov¡ncial)
Corporate Seruices
$634,508 (17%)
Community Relations
$1 08,1 07 (37.)
Backus Hdtaæ CA
9422,094 111V")
Conseruation
Ltrd i\ilmagement
(orhs)
$545,593 (1 5%)
Conseruation Lild
Mtragement
(Conseruatitr Parks)
$496,499 (13%)
Cmswat¡on Land
Mæagement
(Forstry)
s406,533 (1 1 d,")
Watdshed Mæagmtrl
$421,S03 (1 1 %)
other Funds $537.907 {1 4%)
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 55 of 325
4 Elm Street, Tillsonburg, ON N4G 0C4
Phone: (519) 842-4242 . fol Free: '1 -BBB-231 -5408
Fax: (519)842-7123
Email : conservation@lprca. on.ca
Long Point Region Conservation Authority Financial Statement
and Annual Report for year ending December 31, 2009.
Page 56 of 325
f-')
Alt
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
May 5, 2010
(as approved at the Board of Directors meeting held June 2,20101
Members in attendance: L. Bartlett, P. Black, L. Chanda, P. Ens, R. Geysens, J. Hunt, S.
Lamb, P. Lee, R. Sackrider and B. Sloat.
Staff in attendance: C. Evanitski, J. Robertson, D. Holmes, J. Maxwell and D. Mclachlan.
Regrets: none
The LPRCA Chair called the meeting to order at 7:00 pm Wednesday, May 5th, 2010 in the
Tillsonburg Ad ministration Office Board room.
ADDITIONAL AGENDA ITEMS
New Business - Backus Education Program Model Decision
DISCLOSURES OF INTEREST
None
DEPUTATIONS
a) Ron Yantho, Chair, Backus Advisory Board re: Fundraising Request
R. Yantho began by stating that this year is the 10h anniversary of the BAB. In those 10
years the BAB has raised $20 000 matched by LPRCA to improve and upgrade
washrooms, showers and campsites. The BAB is looking forward to having new signage
for the front of BHCA and camp areas for the 2010 year. At the BAB meeting of March
24th,2010 Motion BAB-5 was passed stating that the BAB will fund raise for preservation of
the present heritage assets at Backus and further that the BAB ask the CA to match the
money raised according to a list of priority projects established by the Park Supervisor; total
amount to be matched is $5000. Priority projects include a new roof for the homestead,
new shingles for the garage next to the homestead and new washrooms for Campground
A.
MOTION A-71 moved by J. Hunt, seconded by S. Lamb and carried that the LPRCA
Board of Directors accepts the deputation from Ron Yantho, Chair, Backus Advisory
Board re: Fundraising request;
And that the request for LPRCA to match BAB's $5000 fundraising target be considered
during the 2011 budget process.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held May 5, 2010.
Page 57 of 325
MINUTES OF PREVIOUS MEETINGS
MOTION A-72 moved by J. Hunt, seconded by S. Lamb and carried that the minutes of
the LPRCA Board of Directors regular meeting held April 7h,2O1O be adopted as
circulated.
REVIEW OF COMMITTEE MINUTES
MOTION A-73 moved by J. Hunt, seconded by R. Geysens and carried that the minutes
from the Lee Brown Maish Management Committee meetings of December 17th, 2009,
February 1Oth, 2010 and March 8th, 2010 and the Backus I visory Board meeting of
March 2Ah,2O1O be received for information.
Questions were fielded by D. Holmes to clarify the LBM land rental tender.
Action ltem: D. Holmes to contact the Marsh Manager to discuss the possibility of
switching the hydraulic Dredge to vegetable oil.
CORRESPONDENCE
None.
DEVELOPM ENT APPLICATIONS
a) NEW APPLICAT¡ONS
An updated report was distributed. The Planning Department requested approval for a
total of twenty-one applications under Section 28 regulations. Staff is to provide an
update to L. Bartlett regarding HC-08/10.
MOTION A-74 moved by R. Geysens, seconded by P. Ens and carried that the Board
of Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106),
NC-26/10 TIL-6/10 NC-30/10 NC-32/10HC-7110 NC-27/10 HC-10/10 NC-33/10
HC-8/10 NC-28/10 NC-31/10 NC-34/10
HC-9/10 NC-29/10 TIL-7110 NC-35/10
NC-36/10
NC-37/10
NC-38/10
NC-39/10
NC-40/10
B. That the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held May 5, 2010.
Page 58 of 325
mandate and related Regulations.
NEW BUSINESS
a) CALENDAR REVIEW
J. Robertson highlighted the May 26th Career Fair noting that approximately 600 kids
are scheduled to attend. The Conservation and Heritage Education statistics are the
newest addition to the monthly Calendar Report.
MOTION A-75 moved by L. Chanda, seconded by L. Bartlett and carried that the
LPRCA Board of Directors receives the May Calendar Review Report for information.
b) GRAND OPEN|NG, LPRCA ADMINISTRATIVE OFFICE, JULY 23RD,2O1O
J. Robertson reviewed the estimated expenses for the Grand Opening event. The
Board discussed the possibility of having the entire event staged in the boardroom and
requested that a cost analysis be produced for next meeting. The CAF funding has not
yet been announced but results are expected soon. The invitations will be sent next
week.
Action ltem: J. Robertson to submit a cost analysis for holding the event entirely
indoors compared to the current cost analysis for and indoor/outdoor event.
MOTION A-76 moved by P. Ens, seconded by L. Chanda and carried that the LPRCA
Board of Directors receives the Administration Building Grand Opening Report as
information;
And that the Board authorize staff to allocate up to $17 000 for the event with funding to
come from the Community Adjustment Fund and/or reserves.
c) lsr QUARTER BUDGET PERFoRMANGE
J. Maxwell reviewed the budget report and noted that operations are on target. There
are currently not many capital expenditures except for two pick-up trucks. All initial
installments of municipalfunding have arrived. MPAC has recently opened a file to
review the assessment for the Administration Building at the request of LPRCA staff.
Approximately half of the seasonal c€¡mpers have paid in April to avoid the HST.
MOTION A-77 moved by L. Bartlett, seconded by L. Chanda and carried that the
LPRCA Board of Directors receives the Budget Performance Report for information.
d) BACKUS EDUCATTON PROGRAM MODEL DECISION
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held May 5, 2010.
Page 59 of 325
C. Evanitski has drafted a letter, for the Education Coalition thanking them for their
contribution, to be sent shortly.
e) OTHER
The Chair reported that the Parks subcommittee toured some of the parks and found it
to be enlightening. He noted the possibility of funding for upgrades to provide further
revenue opportunities. There is a large wish-list that needs prioritizing by the Parks
Subcommittee in the near future.
MOTION A-78 moved by S. Lamb, seconded by J. Hunt and carried that the LPRCA
Board of Directors does now enter into an "ln Camera" session to discuss:
! the security of the property of the Conservation Authority;
MOTION A-80 moved by S. Lamb, seconded by J. Hunt and carríed that the LPRCA
Board of Directors does now adjourn from the "ln Camera' session.
The Chairman adjourned the meeting at 10:05pm.
Buck Sloat
Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held May 5, 2010.
Page 60 of 325
I
BAYHAM HISTORICAL SOCIETY ( O C
MUNICIPALITY OF BAYHAM
P.O. BOX 160, STRAFFORDVILLE, ON. NOJ IYO
May 13,2010.
PRESENT: , Sandy Sage, Cheryl Peters, Bob Graham, Etoile Mc Cann, Shirley
Brackenbury, Ray & Marion Maddox, Robert Heil, Corky & Barb Ouellette, Harris Teall,
Paul Weeks, Marion'Weeks, Donna Baldwin, MaryNewland, Ruth Shipp Bingman
Maule, Elsie Acre, Millie Wolfe, Ross Andrews, Alex Collins.
President Ray Maddox called the meeting to order at7:30 PM, welcoming members and
quests.
A motion to accept the minutes of , April 8, 2010 was made by Sandy Sage, 2"u.By
Corky Ouellette. Motion carried.
GUEST SPEAKER : Robert Heil introduced Ruth Shipp Bingman Maule the
granddaughter of Sam Shipp the owner of Shipp's Casino in Port Burwell.
Ruth's grandfather Sam built the casino and all kinds of rock and shell structures and had
many animals and birds in cages for folks to see. Mr. Shipp had a covered wagon and
went between St. Thomas & London about 1910, he owned a the St. Thomas Fish &
Poultry store, Ruth showed us a picture of it and a picture of the Port Burwell beach when
it was used for parking and the giant water slide that was later moved into the water.
In about 1940 Sam built a stone lighthouse that was popular with tourists and on a
Sunday night kids could buy a hot dog which would be a frozen wiener on a steamed bun.
The Casino had a dance hall, kitchen & restaurant but no alcohol or gambling, one could
dance for .10 cents on a great dance floor with a wonderfully decorated ceiling. Mrs.
Shipp rented wool bathing suits for .10, .15, or .25 cents, she would wash them and hang
them on the roof of the casino to dry.
Langs Store in Richmond had a band that played the casino as well as Joyce Mann a
radio singer and Bennie Palmer got his start at Port Burwell's Shipp's Casino. Jimmy
Ryan came from Detroit and brought Betty and Rosemary Clooney to the Casino.
Ruth's mother Rosetta (West) Shipp sold tickets and even though she was very tiny she
was the bouncer if boys started fighting she would dump ice on them and that would cool
their tempers. Women of ill repute came in and Ruth's mother insisted they leave and
they did. Rosetta lost 3 brothers in the war.
Sam Shipp had a beard for all of his adult life and was quite a character his pet monkey
Minnie was very jealous and if Sam would put his aÍns around a child the monkey would
bite him or her.
Sam never shaved, drank or smoked his whole life. When Sam got sick he was taken to
the farm and his monkey got sick as well and he was taken to Sam he crawled under the
covers and died shorty after Sam.
Ruth's sister married the famous Kelly Cookson and she showed us pictures of service
men some of which she danced with.
Bayham Historical Society minutes of meeting held May 13, 2010.
File: C06
Page 61 of 325
Bill Bugler bought the casino in 1952 and eventually the casino and one cottage burned
on Halloween.
Many members went to the casino and some remembered that Mitch Hepbum had the
first flush toilet.
Sam Shipp also heþed plant the willow trees in Waterworks Park including the V/edding
Tree.
Cheryl Peters thanked Ruth and told her what a great history she had given us all and
how much we all appreciated it.( Ruth had already been presented with a copy of Bayham
Memories & Milestones.)
Ruth offered us a donation of a laminated page from the St. Thomas Times Journal of
men and one woman from Richmond who served in the war, an Assessment Notice from
the Township of Bayham 1929 and a write up about Benj. Brian who was the clerk of the
Township of Bayham since March 2,1906.
A motion to accept this donation was made by Corþ Ouellette, 2"u.By Bob Graham.
Motion carried.
PRESIDENTS REPORT
PRESENTATION
Jan Collins representing The "Vienna Citizen's Group" spoke to us of their effort to save
the old Town Hall in Vienna built in 1852. They would like to apply to the Sands Plains
Development Fund but need to be non-profit. She asked if the Bayham Historical Society
would under write them, there would be no money payed by us and the VCG would do
all the paper work. Ray told her that he would meet with Kyle Kruger to see if we are
able to heþ byunderwriting the Fund.
MUSEUMS BAYHAM AND BUILDING REPORT- Ray reported that Ron Bradfield
asked if the old Songbirds Bar & Tavem could be used as a museum for Vienna's Edison
Museum.
SECRETARY'S REPORT: Cheryl Peters
Cheryl reported that she will make up a lunch list for our meetings starting in September
so members can sign up at the next meeting.
Cheryl presented a sponsor letter for the Edison Fest committee asking for $250.00 to
support the festival, all proceeds go to the new Edison Building Fund. Cheryl left the
room while the vote was held.
A motion to sponsor the Edison Fest for $250.00 was made by Robert Heil, 2"d. By
Corky Ouellette motion carried.
Bayham Historical Society minutes of meeting held May 13, 2010.
File: C06
Page 62 of 325
TREASURERS REPORT: Robert Heil reported as follows.
March 31,2010--- -------$ 3318.25
Lottery Account--- ------$ 128.84
Petty Cash ---$ 1.09
Share Account --s 70.00
Motion to accept the treasurers report was made by Robert Heil, 2nd. By Sandy Sage-
Motion carried.
Robert noted that we had forgotten to add the $28.00 tax to the insurance payment of
$350.00 and it has been payed now.
Robert also donated a Tiffany style lamp for the Fall Tea.
PROGRAM DIRECTOR: ALL MEMBERS - Our meeting in June will be held at the
Edison Museum in Vienna. All members please bring a salad desert or other item of food
for a pot luck supper. Paper plates , cutlery and cups will be provided as well as coffee
and tea. Please bring $2.00 each our fee for the use of the museum.
ADVERTISING DIRECTOR: Donna Baldwin -Aylmer paper carried our article.
SOCIAL DIRECTOR: Mary Newland reported that we will have a potluck picnic and
members will supply the food.
MYSTERY OBJECT Harris Teall brought a single wire fence stretcher. Millie V/olfe and
Barb Ouellette guessed first..
NEXT MEETING: The next meeting will be on June 10, 2010 at the Edison Museum in
Vienna. Please feel free to bring a friend.
CLOSE MEETING: A motion to close the meeting was made by Corky Ouellette, 2"o.By
Bob Graham -Motion carried.
Date
President Secretary
Bayham Historical Society minutes of meeting held May 13, 2010.
File: C06
Page 63 of 325
Page 64 of 325
5
Coó
MUSEUMS BAYHAM
Minutes of May 13, 2010 Meeting
Edison Museum, Vienna, Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Brian Masschaele, Ray Maddox, Ron Bradfield, Jean'Woon.
Regrets: Cheryl Peters, Mat Schafer
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA: It was moved by J.'Woon and seconded by B.Masschaele that the
agenda be approved as printed. Motion Carried.
4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the
5. CORRESPONDENCE: None
6. REPORTS:
A) Marine Museum Report:
6.4.1) RearrangingLargeArtefacts: B. Hickey, C.Buchanan and some
Bayham P.W. staffmoved some large artefacts inside the museum to
make better use of the available space.
6.A.2) Mahlon Burwell Exhibiû Mike Baker from County Museum will
assist in the planning of this season's exhibit.
6.4.3) Fence Repairs: It was moved by J.Woon and seconded by
B.Masschaele that we accept the quote of $915.90 from Ed Mathews to
replace wooden posts and repair Marine Museum fence as soon as
possible. Motion Carried.
6.A.4) Lighthouse Painting: It was moved by J.Woon and seconded by
lifetime warranty to be included. Motion Carried.
6.4.5) Tourism Information signage at Lighthouse: Elgin County will
provide a tourism student to work in the lighthouse this summer. A new
"Tourism Information" sign is needed bearing the new County of Elgin
logo and branding. B.Masschaele reported that the County would provide
this signage.
Museums Bayham minutes of meeting held May 13, 2010.
File: C06
Page 65 of 325
Museums Bayham
May 13,2010
2
6.8. Edison Museum Report:
6.8.1) Exterior Trim Painting: It was moved b)¡ J.Woon and seconded
b)¡ C.Buchanan that we accept the quote from Paul McCord for $2200.00
to paint the exterior trim. including shutters. on the Edison Museum.
Motion Carried.
6.8.2) Restoration of Lap Desk: J.'Woon reported that, under the
direction from Mary Gladwin, she has successfully taken the lap desk
apart and assessed the damage. She will fillin all of the cracks, holes and
splits in the wood with a mixture of glue and walnut dust. Then after
carefully cleaning the artefact, she will attempt repairs to the fabric with
M.Gladwin's assistance.
. 6.8.3) Repairs to Bathroom Floor and Outside Soffit \ilork: Contractor
will commence with work on Monday l|l4'ay 17,2010.
6.8.4) Painting & Wallpapering: C.Davis has begun the work and is
doing a great job. Thanks to B.Hickey and J.Woon who moved furniture
away from the walls and covered it with plastic.
6.C. New Edison Building Committee: Chairman J.'Woon met with committee
mernbers on May 4 and 5 to discuss fundraising plans for 2010.
7. MATTERS OUT OF THE MINUTES:
a) Cataloguing Handbook: B.Masschaele used his laptop computer
to show members our on-line databank collection. Anyone can
access the databank by going to elgincounty.ca, then clicking on
the link "Community & Cultural Services", followed by the
"Museums" link. Museums Bayham has a lot of artefacts already
added to the collection however the next step is to add digital
images of each item. Students just need to follow the directions
as found in the manual to add any new additions to the databank.
b) New Members: Anna Schafer is still planning to attend the June
meeting.
c) Summer Students: Interviews were held llday 72. Most applicants
were former employees wishing to be rehired. The recommended
successful applicants are Mary Alice Hansen, Katie Daniel,
Bethany Sharp, Jannelle Dykshom and Alana Dykshorn to be
employed from May 17 till Sept. 6 under the federal Young
Canada Works program. Also Julie Ann Cerna of Vienna and
Kaitlyn Arnold from Delhi were the successful applicants to be
employed from late June to Sept under the federal Canada
Summer Jobs program.
Museums Bayham minutes of meeting held May 13, 2010.
File: C06
Page 66 of 325
Museums Bayham
May 13,2010
3
8. NEW BUISNESS
a)Canadian Business Publication: This listing of 3,000 direct and indirect financial
subsidies is available for yearly subscription price of $129.95. Since this publication
is also available at the library, it was decided not to purchase it.
b) Alternate Edison Museum facitity: R.Bradfreld distributed copies of a report he
had written containing information about the current Songbird Café building. A
discussion was introduced regarding the purchase of the Cafe and using it as the new
temporary site of the Edison Museum. Members agreed to consider the suggestion
and to discuss further at a future meeting.
9. NEXT MEETING: Monday June 14, 2010 at 7:00 pm Municþal office.
10. ADJOURNMENT: Moved by R.Bradfield that the meeting be adjourned at 8:20
pm. Motion Carried.
ChaiÍnan Secretary
Museums Bayham minutes of meeting held May 13, 2010.
File: C06
Page 67 of 325
Page 68 of 325
5
c ô6
MINUTES
Bayham Community Centres Committee
Committee Room, Bayham Municipal Office
9344 Plank Road, Straffordville ON
Thursday Is.Íay 27,2010
7:30 p.m.
Present: Councillors Wayne Casier and Ed Ketchabaw, Vienna Lions Club representative
rWilliam Gheysen, Straffordville Lions Club representative Roy Stewart, Members at Large
Diane Squires and Paul Ens, Bayham Community Centre Manager Jackie Declerq and Secretary
Lynda Millard.
Absent: Vienna Community Centre Manager Jackie Bootle.
1. Call to Order
The Chairman called the meeting to order at 7:35 pm.
2. Disclosure of Pecuniary Interest and the General Nature Thereof None
3. Minutes of the meeting held March 25,2010
Moved by V/m Gheysen
Seconded by R Stewart
"That the minutes of the meeting held March 25r 2010 be approved as circulated."
Carried
4. Business from Minutes
The Secretary advised that an update regarding the railing / upgrades at the north-east
corner step/loading dock at Vienna CC was not available.
The Secretary was requested to look into having the electric heating unit in the VCC
men's washroom re-connected and a thermostat installed with a low setting.
5. Reports & Correspondence
(a) Managers 2010 updated Rental Reports (i) Vienna - circulated and received
(ii) Straffordville - circulated and received
(b) 2010 Operating Budgets to May 26110 - received
(c) BCC Stage renovations quotes
The Secretary advised that Dean Franklin had not responded to the request to provide a
quote for vinyl tile and carpet. She noted that Ed Matthews had provided a response that
either tile or carpet could be installed at a reduced quote of approximately $800.
Bayham Community Centres Draft minutes of meeting held May
27, 2010.
Page 69 of 325
(d)
Moved by D Squires
Seconded by P Ens
"That the quote provided by Ed Matthews Carpentry to enlarge the stage at the
Bayham (Straffordville) Community Centre to be finished with 28 oz commercial
floor covering carpet at an approximate cost of $4'280 be accepted, subject to
provision of a certificate of liability insurance and WSIB coyerage." Canied
Correspondence from DorothyNeville and Diane DeBlaire, Straffordville Community
Committee regarding concems at the Straffordville hall.
It was noted that several items had already been addressed, (carpets and chairs
shampooed, insects sprayed, lightbulbs replaced, pop cans being recycled) while others
can be addressed in due course. A letter ofresponse is to be sent.
Email correspondence from Ron Ball regarding Shaffordville heating units. - attached
The Secretary was requested to seek a quote from R & R Refrigeration to change the
existing thermostat to a manual digital unit with a range of 50 - 80 degrees F.
Other Business
Projects discussed for the Vienna hall included;
o painting of the main hall and entrance,
o whether the ceiling tile can be painted with fire retardant paint or must be
replaced,
o extending the parking lot to the north, level and gravel for future asphalt once
established,
o elevator.
The Chairman and Secretary are to meet at the hall and assess the painting requirements,
including the ceiling and quotes to be requested from local contractors.
It was suggested that the Straffordville Lions consider installing an insulated cover over
the existing air conditioner in the offseason.
Concerns from Commiffee Members and/or Managers
J DeClercq advised that the wooden posts had been broken offon the east side of the
building by the dumpster. Public Works is to be requested replace and also to clean up
the weeds and debris around the fenced in heating units.
Committee of the Whole Closed Session
(a) Minutes of closed session meeting held March 25' 2010 (defened)
(e)
6.
7.
8.
Bayham Community Centres Draft minutes of meeting held May
27, 2010.
Page 70 of 325
Bayham Community Centres Draft minutes of meeting held May
27, 2010.
Page 71 of 325
Page 72 of 325
5
i|l4ay 27,2010
Mayor Lynn Acre
Municipality of Bayham
Box 160
Straffordville NOJ 1Y0
CO[,[,EGE
PHVSilCilANS
SURGEONS
ONlD\RilO
Dear Mayor Acre:
The Council Award of the College of Physicians and Surgeons of Ontario is presented at Council
Meetings to honour outstanding Ontario physicians who have demonstrated excellence and come
closest to meeting society's vision of an "ideal physician".
The criteria for selecting a physician for the Council Award is based on the eight 'þhysician roles"
identified by Educating Future Physicians of Ontario. The eight point selection criteria are outlined
in the attached Council Award brochure. The College is seeking to recognize physicians whose
performance in these roles is outstanding, recognizing that individual physicians will demonstrate
more extensive expertise in some roles than in others.
If you work with a physician who has impressed you with her dedication to patients, or his
commitment to research, let us know. We want to hear their stories, learn from their experiences,
and most importantly, celebrate their achievements with a Council Award. We can only honour four
of the many deserving nominees who are identified to us in any one year. This should not deter you
from completing a nomination for someone in your community, Past nominees have told us that the
nomination itself stands as a significant validation of their time and efforts. Do not underestimate
the impact of your nomination on this special physician.
'We receive a variety of nomination packages, some of which are focused around a comprehensive
CV, while others consist of personal letters which demonstrate the physician's commitment to the
practice of medicine. We understand that given the diverse anay of selection criteria, the nominator
may wish to use any number of creative ways to highlight the particular attributes of their nominee.
If you know of a physician who meets the selection criteria, you may wish to nominate him/her for
the Council Award. The deadline for receipt of nominations is August 13, 2010.
ff you need any further information, please do not hesitate to contact Brian Goldig, Physician
Advisory Manager, at 416-967 -2600, or l-800-268-7096, ext. 329.
Sincerely,
O. Jack Mandel MD
Chair, Council Award Selection Committee
QUALTTY PROFESS/ONAr5 I HEALTHY SYSTEM IPUBLTCTRUST
B0 College Street, Toronto, Ontario MSC 282 Tel: (41 6) 967-2600 Toll Free: (800) 268-7096 Fax: (41 6) 961 -3330
Correspondence dated May 27, 2010 received from The College
of Physicians and Surgeons of Ontario regarding "The Council
Page 73 of 325
The Council Award
Correspondence dated May 27, 2010 received from The College
of Physicians and Surgeons of Ontario regarding "The Council
Page 74 of 325
The Council A
I{onouring Outst
Ontario ?bysiciø,
SnrpcrroN CnrrpRrA ii3i:if:'åii,::':.1i'låï,'å'åïïii:li:i5".',Ë1åffi;1åüÏ?:iX,:1,:ffrlilt
'the physician as Medical
Expert/Clinical Decision
Maker:The physician is well-
informed about the science and
technology of medicine and
health care. The physician's
knowledge and skill is used to
collect and interpret data, make
appropriate clinical decisions
and carry out diagnostic and
therapeutic procedures.
The physician as
Communicator: The physician
has effective, humane
relationships with patients and
colleagues. The physician
understands and responds to
patients' needs, fears, beliefs
and expectations and
effectively counsels and
educates on health care needs
and public health care issues.
The physician as Collaborator:
The physician works in
partnership with other health
care professionals and sees the
patient and family members as
partners in health care decision-
making. The physician
appropriately uses community
and health care resources.
The physician as Gatekeeper
Resource Manager: The
physician recognizes the man¡
determinants of health and th
implications of those
determinants for the practice r
medicine. The physicían
participates at a number of
organizational levels to addre:
issues such as quality of care
and quality assurance
mechanisms.
AssESSING THE CnrrE,RrA
The College is seeking to recognize physicians whose performance in most of these roles is outstanding, recognizing that individual
physicians will demonstrate more extensive expertise in some roles than in others. CouncilAwards are presented at Council meetings.
E rrcrBrr,rTY F o R NotunNATroN
Anyone may nominate an eligible physician for the CouncilAward. To be eligible for nomination, a physician must hold an Ontario
certificate of registration and be in good standing with the College. Former recipients of the Council Award or the Excellence in
Quality Management of Medical Care Award are not eligible for nomination. The completed Nomination Form and required
documentation must be submitted by August 13,2010, for consideration by the Council Award Selection Committee.
Correspondence dated May 27, 2010 received from The College
of Physicians and Surgeons of Ontario regarding "The Council
Page 75 of 325
uvard Tb e Council Award h onours outstanding
excellence and corne closest to meeting society's
Ontario physiciøns wbo baue d.ernonstrated
aision of an "ideal phjtsiciøn"
;ician roles" identified by Educating Future Physicians of Ontario in
r archetype of the "ideal physician." Those roles are:
The physician as Learner: The
physician recognizes that the
abilities to change and to
continue to learn are essential
to the practice of good
medicine.The physician is a
self-directed learner and keeps
abreast of current treatments
and philosophies.
ns
The physician as Health
Advocate:With an
understanding of the many
determinants of health, the
physician advocates for more
effective public health
interventions and policies.
The physician as
Scientist/Scholar: The
physician understands the
scientific method and applies it
to patient encounters,
community health issues and to
the cr¡tical assessment of
literature related to the
biological, psychological and
sociological basis of illness, The
physician may be engaged in
scientific research.
The physician as Percon &
Professional: The physician has
developed stratEies for coping
with professional demands to
provide maximum opportunity for
effective relationships with
patients and colleagues while at
the same time providing excellent
medical care. The physician is
committed to üe highest
standards of excellence in clinical
care and ethical conduct.
¡ The nominator should complete the enclosed Nomination Form,
providing as much information as possible about the physician
nominee. Type or print clearly in the space provided. lf additional
space is required, attach additional pages.
¡ The nominator should provide a detailed Nominator's
Statement, ln this statement, describe how the physician
nominee has demonstrated overall excellence using the eight
physician roles. lt is recognized that individual physicians will
demonstrate more extensive expertise in some roles than in
others. The nominator may include concisely presented pertinent
supporting materia ls (letters, reports, testimonialt press
clippings, etc.).
o The nominator is also responsible for finding a seconder for the
nomination. The seconder should provide a Seconder's
Statement, their own written testimonial about the nominee and
his or her accomplishments, again using the eight physician
roles.
. The nominator should obtain a copy of the Nominee's
Curriculum Vitae, if possible.
. The deadline for nominations is 5:00 p.m,, Friday, August 13, 2010.
. Members of the Council and staff of the College and members
of their immediate families are not eligible for nomination for
the CouncilAward.
¡ Mail the completed CouncilAward Nomination Form,
Nominator's Statement with any supporting material, Seconder's
Statement, and Nominee's Cuniculum Vitae to:
The CouncilAward,
do Ms. Marianne Carthew,
Physician Advisory Service,
College of Physicians and Surgeons of Ontario,
80 College Street,
Toronto, Ontario, M5G 2E2
Tel: (416) 967-2600 or 1-800-268-7096, extension 254
Fax: (416) 967-2666
Any questions concerning the nomination instructions should be
directed to Marianne Carthew and additional Nomination Forms
can be obtained by contacting her. Nomination Forms are also
available at www.cpso.on.ca.
Correspondence dated May 27, 2010 received from The College
of Physicians and Surgeons of Ontario regarding "The Council
Page 76 of 325
The Courucil v{ward,
Nomination Form
NOMINEE
NnN¡ or NoMTNEE:
Aooness:
Tru¡pHo¡¡r #:
T¡l¡pHo¡¡e #:
E-mnlt noon¡ss:
D¡re n¡¡o PrAcE oF BIRTH:
D¡cRrrs enRrueo
(Decnee, ScHoor-, Yren):
WORK
Fnx #:
HOME
Srrcrerry rr ll'rt
Typr or pmcttc¡:
Fecurw lppol¡¡t¡rtENTs, tF ANìc
PR¡vrous HoNouRs & lwnRos:
NOMINATOR
Nnu¡:
AooR¡ss:
Trlrp¡rorur #:
rnx #:
E-Nnlt ¡ooRess:
SECONDER
Nnue:
AooRess:
T¡lrpHo¡¡e #:
rnx #:
E-valL ¡ooR¡ss:
DeadlÌne íor ltiominations: Auqust 13, 20î A
Correspondence dated May 27, 2010 received from The College
of Physicians and Surgeons of Ontario regarding "The Council
Page 77 of 325
Page 78 of 325
I*l Natural Besources
Canada
Ressources nalurelles
Canada
t4o t
Ganadian commut'J';.r Red Light Gfeen5 the Border
are continuing to.find in Bfitish-GOlUmbiarnnovalrve ways ï0
address the idling
reduction challenge.
This issue of the Idle-Free Zone
profiles many inspiring campaigns
from across Canada and highlights
a success story of how idÌing is
being curbed Down Under.
At the Peace Arch border crossing
between Surrey, British Columbia,
and Blaine, Washington, the long lines
of drivers who idle their way to U.S.
Customs are becoming a thing of the
past. As part ofthe Greening the Border
initiative - a collaboration between the
B C Government and Washington State
- ihe B.C. Ministry of Transportation and
Infrastructure and the B.C. Ministry of
Environment have installed a new trafflc
signal north of the U.S. Cttstoms booth to
reduce vehicle iclling at the borcler.
ldle Reduction at the Botder:
How itWorks
I
I
I
I
l
I
t
We want to hear from you . . .
This is the second ldle-treeZoneshowcasing our new design and approach to reporting on our stories. [hanges
were made as a result of your comments and suggestions when we sought your feedback in early 2009. Some
ofthese changes relate t0 the materials used to produce the hardcopy version ofour newsletter. To make the
ldle-Free Zone more environmentally green, we're now using certiÍed Environmental (hoice paper - a 10090
[anadian product that's made entirely from post-(0nsumer waste, processed without chlorine and produced
with energy from decomposing waste-landfill gas.0ur printers are ecoLogo-certified and use biodegradable,
vegetable-based inks,
Your feedback on these and any other changes to the /d/e -tree Zone are always welcome and can be sent t0
lFZNewsletter@NRCan-RNCan.gc.ca. You can also use this e-mail address to inform us ifyou'd like to receive
the ldle-tree Zone electronically rather than in hardcopy and whether you prefer the English or the French
ve15t0n.
Don't forget that current ¿nd past issues ofthe ldle-Free Zone canalways be viewed at oee.nrcan.gc.cal
communities-governmenVtransportation/municipal-communities/newsletten.cfm?attr=28.Continued on page 2
i¡ew slgnal holß ffic
while sùglng aßa clears,
enablling motûrisß to tun
otf engin6 lo save fuel
and redüce emiss¡ons
arBa clsaß tû üìis
po'nt, tE s¡gnal will
tm green to release
anotìer pulse ol
ffific.1ûlal lime lo
reach c¡Jstûms booür
¡s unchanged.
Can
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 79 of 325
sh
Activated in November 2008, the signal light turns red during
periods of heavy trafflc, allowing motorists behind the signal to
stop ancl turn off their engines while the vehicles ahead of the
signal make their way through U.S. Customs. When the traf-frc
ahead starts to clear, the signal turns green and lets another
group of vehicles through. Signs north of the traf-ûc signal
remincl drivers to turn off iheir engines while waiting to
cross the border
Matthew Carroll, Climate
Action Facrlitator with the B.C
Ministry of Environment, saYS
the iclea for this pilot project grew
out of an internal comPetition
caÌÌecl Green icleas Shine that
invited B.C. Government employees
to suggest innovative ideas for
reducing carbon emissions The
trafflc signal pilot marks the
ñrst step in the Greening the
Border initiative
Before the project was initiated,
members of B.C.'s Youth Climate
Leadership Alliance gathered
baseline information about
idling behaviour aL the crossing.
Through driver surveys, Iclle-Free
Ambassaclors identifl ed barriers
to turning off idling engines
and founcl that "traff,c creeP"
was the primarY motivator
for not turning the keY
In addition to the Ambassadors
surveys, says Carroll, vehicle
observations and another clriver
survey were made before the signal lighL was lrrsl.nllcrl. The
results showeci that almost every vehiclc wailirrg l'o t t'oss l'he
border was iclling The survey revealecl ¿t c[isr:olttIt'rrl Irt'lween
people's perception of themselves as drivcrrs lvllo tltrtt'l irl[e ancl
their ac[ual idlìng behaviour. "For exanL¡llrl," ( l¿rt trrll sitys, "some
people said they switch off their engines itt l,lrt' litrt'rt¡r, lrttt' were
observecl to be idting. Out'of the 60 vehit:lr:s stttvt'yt'tl' ovr:t'half
responded that theylet theirvehicle id[e zt'l'o rtritrrtl'trs (trlin)
per day. Compare this to the observatiott t,lr¿l' 7il')á rvtrt't' itt
fact idling."
These resuÌts reinforced the iclea that focr-tsirrg orl lltt'
traffic signal flrst made good sense. "Drivet's rlirllr'l lr¡rvc Ihtl
opportunity to turn off their engines when h'al'tit' rnvrts ittr:hing
along towarcìs the border," explains Carroll. "Wlr¿rt' is gtrra[ iLbottt
this initiative is that we've removed that strut;t'ttral lrat'rit't'¿ttcl
given drivers the opportunity to not idle." Soci¿LÌ trrirt'kt'littg is
still neeclecl, he says, but the idling recluctions lvill btr o¿tsiet' I'tr
achieve now that the infrastructure is in place to t)lì(r()tll ¿lg('
this greener behaviour.
The benef,ts witl be substantial. Average vehicle idling tintt: al'
the Peace Arch borcler crossing is expected to decrease by 20
minutes, saving nearly 0 S litres (L) of fuel per vehicle on each
trip ancì eliminating 639 000 kilograms (kg) of greenhouse gas
(GHG) emissions per year. And all while having no impact on
the total time it takes to reach the customs booth. With nearly
3 million vehicles a year passing through this crossing alone,
it's easy to see how this pilot project, if implemented at other
crossings, coulcl have a huge impact on the number of idling
vehicles across the entire border
For more information about the initiative and the traff,c
signal pilot proi ect, visit wwwth.gov'bc.calgreening-
the border or contact Matthew Carroll at604-432-6451'
or matthew.carroll@gov.bc.ca. r
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 80 of 325
Spring 2010 Edition
Quebec Boosts ldling Reduction w¡th lnnovative
¡ Funding Program
Municipalities across Quebec are tnrning climate change goals inio action with help from ihe province's Turn Your Engine Off
program, r,vhich since December 2007 has been giving municipalities funding to sttpport the adoption of regulaiions against
unnecessary vehicle idling
Wlth the transportation sector accounting for more GHG emissions than any other sector in the province, Quebec has committed to
undertaking the iclling recìuctlon program as one of severaì transportation actions ln its Climate Change Action Plan The Plan aims
to reduce GHG emissions in the province by 10 million tonnes (t)
$ per resident Number of residents
first'100 000 residents1.00
second 1 00 000 residents0.70
third 100 000 residents0.40
any additional residents0.10
fewer than 2500 residents2,500.00 maximum
Through the Turn Your Engine Off program, the province
helps municipalities adopt by-laws to limri idling to variotts
f,xed levels: no more than 3 minutes in any 60 minute periocl
at all times for gas-por,r'eled vehicles, and, for Ìarge diesel
powered vehicles, no more than 5 mim.ttes in the sttmmer,
and up to 10 minutes in the winter
Funcling is offered to municipalities that have an iclling
reduction by-law in place or have committecl to presentlng
a clrafi byìaw to iheir council íor approval. To receive
funclrng, municipalities must demonstrate a sound flnancial
strllctLrre ancl have a plan to produce and install permanent
iclling reduction signs The funcling,flnances r-rp to 70% of
the costs for public alvareness campaigns and permanent
signs, with the amount calculated accorcling to the number
of residents in a municipality (see table),
Maximum funding available
With a fleet of 4 2 rnillion light-duty vehicles on the roacls,
interest in ad.opting ldlíng reduction regulations is grorvirrg
across Qnebec Betlveen 2007 ancl 2009,23 mrtnicipalities
representing 40% of the province's popuÌation aclopted art
iclling reductìon by-larv, tnarty of them rvith funding suppot 1
fr om the Tnm Your Englne Off program (see iable) With a
budget of $4 million and an end date of March 31, 2012, t,he
program is expectecì to recluce GHG emissions by 210 kt
by2012 |
Sontc ql lltt: rlot:utnt)nts, noDtes (uLd, gt'ollt¿cs slt.otu¡t lt,ot'ta tÌ.oL be(1t
¡trotl rtr'rtl ù1¡ l ltr: Cot'eritriten.t of C)ct ¡tudu cutrl tre nrtl nt'oiLab[e i n boLh
olf.ciul lttrtgtttges
Quebec MunicipalitiesTurn Off Their Engines
The following municipalities illustrate the range of population bases that have
adopted an idling reduction by-law and awareness campaign and installed
permanent s¡gns:
Another tlimate thange Action Plan initiative aimed at lowering GHG emissions
in the transportation sector ¡s the Municipality (limate Program. This recently
launched program offers financial suppoft to municipalities to prepare inventories
of 6HG emissions and plans for combating climate change.
Together, the Turn Your Engine Off and fulunicipality [limate Programs are
expected to result in a total potential reduction and avoidance ofGHGs in the
amount of 460 kt. With these and other initiatives under Quebec's tlimate (hange
Action Plan, the province remains a leader in the fight agalnst dimate change.
For additional information on Quebec's programs t0 reduce GHG emissions,
cont¿ct the Ministry of Sustainable Development, Envir0nment and Parks
at 418-521-3830 or l-800-561-1616 or visit the Ministry's Web site at
www.mddep.gouv.qc.ca.
Québga.o..o
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 81 of 325
that My Sustainable
Canada and the Ontario Snow
Resorts Association (OSRA)
are spreading to ski resorts across Ontario. This past year, the
two organizations collaborated, with the assistance of Natural Resources
canada, on a pilot project to reduce idling at three ski resorts. The resulting Engine
Idling Reduction Program (EIRP) offers ski resorts the opportunity to reduce clin'Late-
altering GHG emissions, improve air quaiity, save fuel and reduce noise by undertaking
initiatives to reduce iclling among staff and visitors.
Tania Del Matto, Director of My Sustainable Canada, says that the initiative grew out of a
desire by OSRA membet's to improve their environmental performance. Idling, especially
by school buses ancl motor coaches, was identifred as an issue of concern. Baseline data
at each ofthe three piiot resorts were collected by University ofWaterloo students, who observed idling in parkìng lots and
clrop-off/pick-up areâs. During the obse¡vation period in January 2009, over 6000 personai vehicles, 255 school buses and motor coaches
and almost 150 freight vehicles were monitorecl.
The obselvations showecl that
. 48o/o to 64% of personal vehicle drivers parked in drop-off/pick-up zones idled. Where ticket booths were nearby, some clrivers were
observed purchasing tickets while letting their vehicles idle.
o 560/o to 89o/o of motor coaches ancl school br-rses parked in clrop-off/pick-up zones idled. Some motor coaches idied for the entire
duration of their stay (an average of 4.5 hours)
. 420/o l"o 50o/o of freight vehicles parkecl in clrop-off/pick-up zones idled.
With these baseline clata, a customizecl action plan for each resort was developed that irrcludecl idle-free zones at siope-side idling hot
spots. The tools usecl to encourage iclling reduction at each resort varied (see table). "The tools that were selected lvere often cL'lven by
lhe resorts themselves," expÌaìns Det Matto, "or by student observations and recommendations on what tools could influence changes
in idling behaviours." For example, she says [hat at one resort, students noticecl that overnight guest parking passes, which hang from
Continued on page 5
Blue Mountain Resort Limited
Urban ski area operated
by Conservation Halton
Plan Tools I w.o ,¡t, commun¡cations
Staff and guest newsletters
"Beldle-FreeandSki"helmetstickerr l"Beldle-FreeandSki'helmetsticker, lon4GlenEdenstafftrucks
awarded to drivers for not idling and colouring sheets for children | 0ne-day parking lot
Signs
Web site communications
Electronic newsletter
Signs
Web site communications
B magnetic signs mounted
education campa¡gn
ldle-free pledge cards
lncentive to bus drivers to turn off engine I Clean Air Exhibit
and wait indoors (e.9. space to wait in the
lnn lounge, discounted food and beverages)
Vinyl cling decals in ticket booth windows
Modified overnight guest parklng passes t0
read "Thank You for Turning Your Engine Off"
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 82 of 325
Continued from page 4
rearviewmirrors, were blank on the back. Seeing an opportunity, the students suggested that a reminder for dúiérs tCúii¡ offtheir
engines be added to the back of the pass.
Following the pilot, students conducted a post-survey of visiting ch'ivers ancl observed idting times once again. Idling at alt idÌe-free zones
except one was reduced. With this one exception, the pilot resulted in a 6 to 49%o reduction in carbon dioxide (COr) emissions at the
various pilot sites. Signs, helmet stickers, bus/coach ciriver incentives and communications with skiers were all well received by guests
and resort staff alike.
Oue of the most interesting outcomes of the pilot was the relationship between icìling and the operation of the pick-up/drop-off areas. "We
found that the potentiaÌ for reducing idìing increases if the area is operated in an efflcient manner," Del Matto explains. "In areas where
vehicles could not move eff,ciently, idling occutred more often and for longer periocls of time If resorts can focus on improving these
areas, not only will it improve the guest experience, it will also have the actded benefit of reducing iclling opportunities."
Del Matto has been busy promoting the Engine ldling Reduction Program (EIRP) lo othel ski resorts To date, 14 ski resolts have signed
up to implement the EIRP in 2010. Del Mat[o says that My Sustainable Canada ancl [he OSRA hope to eventually exiend the Ontario
model to resorts across Canada. "We've already been [alking to ski resort associations in o[her provinces," she says, "and we're looking at
how to aclapt the Ontario experience to other settings, such as Quebec and Western Canada."
Over the course of the average ski season (70 to 90 clays), nnnecessary vehicÌe iclling in a ski resort's drop-off/pick-up zones can add up to
thousands of kilograms of CO, emissions!
For more information about the Engine ldling Recluction Program, contact Tania Del Matto at 519-886-3699 or Tania@mysuscan.org,
or visit the My SustainabÌe Canada Web site at www.MySustainableCanada.org. I
¡ Atlantic Ganada's First ldling-Control By-Law
aa
Herel what My Sustainable (anada calculated for one ski resort:
. 180 personal vehicles per day = 1714ro Q77 kg of (0,
. 5 motor coaches/school buses per day = 805 to 2174 kg of (0,
. 3 freightvehicles perday = 328t0 421 kg of C0,
lfnone ofthese vehicles idled, one ski resortwould eliminate 2847 to6872kg of[0,from being generated overthe course 0fa ski season!
Thatl equivalent to the we¡ght of up to 1 374 pairs of ski boots.
What do Al Gore and a town councillor
from Kentville, Nova Scotia, have in
common? A passion for clean air and a
greener future!
After seeing a presentation of Gore's
An Inconuenient Truth, Councillor
Eric Bolland took the fllm's message to
heart and began putting it into action in
Kentville. Bolland says that the f,lm had
a profouncl affect on him, especially as a
father. "Everything we do affects the nëxt
generation," he says "We need to act now to
reduce the impacts of climate change We
need to be proactive, not reactive."
And proactive he's been. With an
enthusiastic Environmental Advisory
Committee (EAC) at his side, Bolland
launched the town's idling reduction
campaign in January 2007 lvith a screening
of Gore's fllm. The even[ was a great
success, and since then Kentville has
clevèloped a campaign that has reached out
widely to schools, merchants and residents
through radio ads, notices and posters and
other media.
Bolland says the EAC has received
tremendous support from Kentville's mayor
and council. ln2007, the [olvn required all
its properties and vehicles to go idle-free,
and it became the flrst municipality in Nova
Scotia to establish a carbon offset policy
for air travel by its staff. Most recently, the
town council passed an ldling-control by-
law - the f,rst of its kind in AtÌantic Canada.
Kentville's groundbreaking by-larv prohibits
idling for more than three consecutive
a Kentv¡,|e, NS
minutes. The byJaw allows for flnes, but
the tolvn wants to emphasize education,
not enforcement rvith flnes, for the first
year "ByJaw enforcement offlcers coulcl
Continued on page 6
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 83 of 325
Spring 2010 Edition
Continued from page 5
hand out tickets," Bolland says, "but for
now they are giving violators an 'idling
buck' instead, which is a mock dollar bill
that reminds peoplg that idling costs
them money."
The idling control by-law has received
widespread public support. A survey in
2008 showed that over 70% of residents
supported the by-law and that
over 80% were aware of the idling
campaign. But getting the by-law
implemented was not without
its challenges. Initially, some
councillors were not in favour of
the new regulation, and the original
desire to limit idling to 1 minute
was challenged successfully.
When asked what advice he'd give to
other municipalities iooking to implement
an idling-control byJaw, Boliand placed
the importance ofbuilding consensus at
Council to do education flrst and by-law
enactment second. "Educating people
about idlÍng is the carrot," he explains,
"whereas having the legislation is the stick.
When people understand the idling issue
first, you build support for the bylaw later
and give strength to the message."
idling control by-law. As well, he says
it is important to engage commercial
businesses that might be impacted l¡y
a by-law and to work with them to
address their concerns.
Not wanting to limit a good thing to
Kentville, Bolland, as chair of the
Sustainability and Climate Change
Committee of the Nova Scotia
Union of Municipalities, is currently
working to reduce GHG emissions
province-wide. The flrst order of
business is to develop a provincial
idling reduction program that can be
adapted for use by all municipalities.
No doubt Al Gore would give an
enthusiastic thumbs-up to that! r
Bolland also emphasized the importance
of surveying public opinion to demonstrate
to council that residents support an
Frisby 'Altclrratively lLrelled taxis, such as
hybricls, ge[ a tlisr:t-runl on these licenses."
Slrc s:rys t,hat, lhe im:enlive has resulted in
more hybricl [axis a[ l,he ailporb, helping
to reduce GFIG emissions The Airport
Authority has also clorte ottlt'e¿rclt with taxi
companies through mectings and posters in
the driver waiting area.
Some partner companies are going the
extra mile to help the airport reduce idling
emissions. Purolator Courier, for example,
introduced 30 hybrid electric clelivery
vehicles to its curbside delivery fleet. The
company aÌso has a strict no-idling ruìe of
no more than 20 seconds.
Continued on page 7
IDLE-FREE
BUCKS
What yoú ll
tO min- a day
IDLE.FREE
IDLE.FREE
BUCKS
Ba¡rk of
Thc Childrcr¡'s
Clcan A;r
Nclwork
I Airport ldling Reduction Program Takes Flight
Every day, thousands ofvehicles drive to
and from major airports like Vancouver's
International Airport (YVR). And on-site
fleets ofhundreds ofvehicles also deliver
emergency services, food, maintenance,
transportation and other services. With
so manyvehicles in operation every day,
Vancouver Airport Authority recognized
an opportunity to reduce its contribution
to idling in Metro Vancouver. Under the
direction of a working group, the Airport
Authority in 2007 launched ldle-Free at
WR, a campaign to reduce unnecessary
vehicle idling at the airport.
A2007 inventory found that 286 000 t of CO,
were being emitted from Sea Island, where
the airport is located. While most of that
amount comes from aircraft, the inventory
showed tl¡rat 4o/o of emissions were the result
of ground trafflc.
Idle-Free WR focuses on the emissions from
ground trafflc using a com¡riunity-based
social marketine (CBSì{) approach. "Right
fleet vehicles, our partners'fleet vehicles
and visitor vehicles."
idle-Free YVR's goal is to educate
employees, bus and taxi drivers and the
public about idling. The program uses
commitment strategies and prompts to
encourage changes in idling behaviour.
An important aim of the program is to
reduce idling frequency and duration for
the Airport Authority's vehicle fleet, which
includes YVR buses, trucks and emergency
vehicles. Frisby says that fleet vehicles have
prompts such as key tags and windshield
stickers to remind drivers to turn off their
engines. The Airport Authority also uses
commitment strategies with employees to
encourage iclling reduction. As well, the
Airport Authority's vehicle renewal program
focuses on right-sizing vehicles for the task
as well as on the purchase ofhybrid and
electric vehicles to recluce idling.
At curbside drop-off and pick-up areas, the
public is targeted through no-idling signs
that prompt drivers to turn offtheir engines.
For taxi companies, the Airport Authority
has established an incentive to stop idling.
'AlL taxi drivers need a license to pick
up passengers at the airport," explains
that 14¡e can
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 84 of 325
Spring 2010 Edition
Continued from page 6
Idle-Free YVR has rttvt-'¿ltrri a li:w
important ìessorts altortI ittLplententing fleet
idlì.ng programs, savs Þ-risby "lt's realiy
important to know your lirrri[s in relation
to the operational needs ofyour fleet," she
explains. "For example, for safety reasons
our witdtife off,cers can't always turn off
their vehicles. They may need to move
around airslde quickly and keep their
beacons running, so sometimes you neecl
to consider the unique needs of different
vehicles within your fleet."
F risby also notes that having an lnternal
working group is essential to successfully
implementing a program like lclle-Free YVR.
Having experts, such as mechanics, explain
technical issues to your audience is also key.
"Having a mechanic there to back up your
claims about idling engines is invaluable,"
says Frisby Focusing on the health and
f,nancial beneflts of not idling, instead of
focusing on the environment, can also be
more encouraging to some audiences.
Although the Airport Authority has not
formally evaluated Idle-Free YVR yet, the
program appears to be having an impact on
idling behaviour. The next steps will be to
continue efforts to reduce aircraft idling by
equipping more gates with pre-conditioned
air units ancl to implement a CARE program
- Communication, Awareness, Recognition,
Education - that will inciude lunch-ancl-
learns ¿rnd other intranet and educaLional
efforts. I
I Curbing Fleet ldl¡ng Down Under
How do you get fleet drivers to change their idling behaviour? ToÌ1 IPEC, an
international transport compâny in Perth, Australia, has the ansltrel - engage
='ilrive¡s directty in designing the program, and positive results will follow.
Tôll IPEC r Change
lnitiative Environment
and Cons to test
community-based social marketing aç iméthp.{Lg 4chieve measurable
reductions in vehicle CO, emissions through volùirtary behaviour change.
The trial, conducted in2007/08,involved fleet drÍve¡s from the begtnning by
having them identify the behaviour to change and participate in program
design. The 44 drivers who volunteered for Phase 1 of the pilot attended
workshops where they identifled idling as the focus behaviour. Idling was
chosen as it was seen as an action within drivers' control that contributed
substantially to vehicle CO, emissions.
In Phase 2 of the piIot,42 drivers were assigned to one of four trial groups.
Each group was exposed to a different set of tools - such as signs, truck
stickers, posters, notice boards, commitments and feedback meetings - to
see which woulcl be most effective at bringing about behaviour change. These tools were then developed over the course of the trial and
modified as needecl, based on driver feeclback.
This by-drivers, for-clrivers approach was vital to the program's success. "One of the most exciting things was the level of enthusiasm
drivers hacl for participating in the initiative," says Tina Stockport, CleanRun BCI Project Manager. "Over 5070 of drivers volunteered
to participate. Drivers told us that this aspect created a sense of ownership over the program, rather than just following another
management manclate."
This sense of ownership translated into 90% of drivers reducing unnecessary idling over the course of the program. Drivers exposed
to all behaviour-change tools reduced idling by 87%, translating to a savings of 25 000 L of diesel fuel and 65 t of COrPer year for a
company like Toil IPEC with 80 drivers. Feedback from drivers showed that their active engagement in the initiative was the key to
"seventy-nine per(ent of (leanRun drivers said their involvement has prompted greener habits outside of work, like turning off lights and n0t
idling their own cars." - CleanRun B(l Project Managet, Tina Stockport
Continued on page 8
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 85 of 325
Spring 2010 Edition
Warming up the vehicle means more than urarming the engine. The tires, transmission' wheel bearinqs and other
moving parts also neecl to be warmerl up for the vehicle to perfortn well. Most of these parts don't begin to tlarm
up unt¡l you drive the vehicle.
Continued from Page 7
changing ciriving habits and effecting long-lasting change. "In order to be relevant and effective, strategies to change behaviour must
involve input from the people whose behaviour they are going to change," says stockport'
The success ofthe program has not gone unnoticed. In 2008, Toll IPEC received the Environment Award from the Australian Fleet
Managers Association for the company,s contribution to the environment. Toll IPEC is now implementing the initiative across its national
fleet. ,,Maybe because of this award, other companies will take on the program," says Toll IPEC Driver Fernando Lopez' "lt shows that it's
not just a passing fad."
stockport hopes Lopez is right. cleanRun is now using the knowledge and experience gained in implementing the iclling reduction
program to develop an Ecodrive guide that addresses a number of driving behaviours. The intent of the guide is to provide transport-
based organizations with the resources needed to implement an in-house behaviour-change program with their drivers "support for the
program has been great," says stockport. ,All of our stakeholders can see the environmental, heatth ancl cost benef,ts to be gained from
expancling the focus of the program to include a whole range of driving habits'"
Even at the trial stage, the expanded program has had an effect on drivers from other companies "switching off is calching on," says To11
IpÐc Driver Trainer Murray Frost. ,,If one turns the engine off, then other drivers see ancl start to trrrn theirs off too "
For more information, visit the Phase 2 Evaluation Report:
wwwdec.wa.gov.aulcomponent/option,com-docman/task,doc-details/Itemidt/gidt3871/ r
WoqueStion]witnn.ì0dernVehicletechffffiåi:i;i#;ffi.lliì\iii,
It,s true that automakers have significantly reduced the criteria air contaminant ((A() emissions from new vehicles' ln fact, as a result of automakets'
compliance with government regulations and the introduction of cleaner fuel standards, today's vehicles emit about 99% less (AC emissions than vehicles
built in the 1970s. But one component in tailpipe emissions is directly impacted by the type and amount offuel your vehicle uses - c0,, the principle GHG
linked to climate change. Every litre of gasoline that is burned produces about 2.3 kg of t0,.
The bottom line: the more fuel you use, the more (0, you produce. And one easy way to cut fuel consumption is to avoid unnecessary idling' After all' it gets
you nowhere.
For more information and resources, visit idling.nrcan'9c'ca'
Aussi disponible en frança¡s sous le titre:
Áction cóntre ta marche au ralenti-Édit¡on pr¡ntemps 2010
lnventory No M27-01-2532E
ISSN 1911-172X (Print)
ISSN 191 1-.1738 (On-line)
@ Her Majesty the Queen in Right of Canada, 2010
The itlJormrûi
bU stclkehoL
not be c
t*^(3 @
100% Recvcred paper processed chrorine Free
Ecologd
This newsletter was printed using vegetable-based inks
Natural Resources Canadat Office of Energy Efficiency
Leøding Canad'ians to Energlt EficienE a.t Hone, at Worþ and on the Road
Natural Resources Canada newsletter Spring 2010 Edition.
File: M07
Page 86 of 325
o.P.P.FFI
sv,.
3
Pll
Ontario Provincial Police
Police provinciale de I'Ontario
News Release/
Communiqué
FROM/DE: ELGIN COUNTY OPP DATE: 03 Jun l0
OUTDOOR MARIHUANA GROWS
Public Can Assisf Police
(Elgin Gounty) Close proximity to larger population centres and an abundance of isolated rural
areas has led to a large number of marihuana growing operations in Elgin County. These
marihuana growing operations have been indoor, outdoor or sometimes a combination of both.
Grey County OPP wants to remind the public, especially those who frequent outdoor areas such
as farmers, hikers and outdoorsman that they can support the police by reporting possible
marihuana grows and suspicious persons or vehicles. Due to the large area involved police rely
on information compiled from the public to help narrow the search for marihuana grows
throughout the county as the growing season progresses.
Police are not asking for members of the public to intervene in any way since the areas where
the marihuana is grown could be booby trapped and those involved míght have a violent
reaction to being discovered. The intent is to heighten awareness and ask that suspected sites
be reported to police for follow-up. Some tell tale signs are:
. Suspicious vehicles, persons and activity noticed in isolated rural areaso Litter or food where it shouldn't beo Trailers or tents in an area where there is no recreational activity going on. Bags of fertilizers. Evidence that brush or trees have been cut, but not for firewood. Tools for cultivation left out. Signs of irrigation (such as tubing or plastic piping)
lf you suspect a possible growing operation it would be helpful if you can get a GPS fix or at
least a good description of the location so it can be located after the fact. Where suspicious
vehicles or persons are observed note descriptions and plate numbers where possible and call
it in. Like any crop, adequate water is important, so outdoor grows will often be situated in the
vicinity of a creeks, rivers, ponds or other outdoor water sources.
Anyone spotting a suspect marihuana grow should contact Elgin County OPP- 519-631-2920,
your local police service or Crime Stoppers 1-800-222-8477.
-30-
Contact: Constable Troy Carlson
Elgin Gounty OPP Media Relations/Community Services
Phone: 519-631-2920 Ext. 5450
Pager: 1-888-808-7195
Ontario Provincial Police News Release dated June 3 & 8, 2010
regarding "Outdoor Marihuana Grows" and "Distracted Drivers -
Page 87 of 325
5
Prr
FROM/DE: ELGIN COUNTY OPP
DATE: 08 JUN l0
DISTRACTED DRIVERS ... NOT GETTING THE MESSAGE
(ELGIN COUNTY) - Elgin County OPP reminds motorists that the time to hang
up the phone or to stop "texting" is now. Since February of this year, OPP
officers have issued 2,279 Distracted Driving Charges.
In Western Region alone, the OPP has issued 387 Distracted Driving Charges to
motorists who choose their own agenda over highway safety. "They're not hard
to identify on the highway''says Traffic Inspector Mark Wright. "They are the
ones all over the road, travelling at irregular speeds" he added.
Since enforcement of the new legislation began, Elgin County OPP officers have
charged 35 drivers with distracted driving. "Motorists just don't understand how
dangerous it really is. Police see the carnage everyday caused by the simple act
of sending a text message while driving. Talking on a cell phone, texting or other
forms of distracted driving can be just as dangerous as drinking and driving."
stated Inspector Wayne Burke, Elgin County OPP Interim Detachment
Commander.
OPP remind all motorists that since February 2010 it is illegal to drive a motor
vehicle while talking on the phone or "texing". Not only is it illegal but doing so
increases your chance of being involved in a collision substantially.
Motorists caught distracted by electronic communications "tefing" or talking will
be fined by police to the tune of $155.00. Police remind motorists that should
their driving while "texting" or chatting cause a collision, the more serious
consequences of Careless Driving or Dangerous Driving may be warranted.
Despite the awareness of the new laws, there still remains a number of motorists
who believe they are privileged to chat on the phone or "text" while driving. lf
observed, police will enforce and educate in our attempt to make our highways
safer for everyone.
Ontario Provincial Police News Release dated June 3 & 8, 2010
regarding "Outdoor Marihuana Grows" and "Distracted Drivers -
Page 88 of 325
OPP Distracted Driving Charges Laid (HTA78.1) by Region
Offence Count
as values 2009/Oct 2009/Nov 2009/Dec 2010lJan 2010/Feb 2010/Mar 2010lApr All Offence Dates
I . CENTRAL REGTON 0 0 1 0 86 150 105 342
2 - NORTH WEST REGTON 0 0 0 0 20 25 37 82
3 - EASTERN REGTON 0 0 0 0 89 119 92 300
,f - NORTH EAST REGION 0 I 0 1 43 49 33 127
5.H|GHWAYSAFETYD|VISION I 2 5 13 240 289 204 751
6 - WESTERN REGTON 0 0 0 4 127 't27 129 3877.GENERALHEADQUARTERSOO1O9391131316
All OPP Locat¡ons I 3 7 18 698 850 731 2,308
Gontact: Constable Troy Carlson
Elgin County OPP Media Relations/Gommun¡ty Services
Phone: 519-631-2920 Ext. 5450
Pager: 1-888-808-7195
Ontario Provincial Police News Release dated June 3 & 8, 2010
regarding "Outdoor Marihuana Grows" and "Distracted Drivers -
Page 89 of 325
Page 90 of 325
à
AlQ2
M in istry ol M un ici p a I Afla i rc
and Housing
Provincial Planning Policy
B¡anch
777 Bay Street, l4th Floor
Toronlo 0N MíG zEl
Tel.416 685-6014
Fax 416 585-6870
June 4,2010
Minislère des AlÍaires municipales
et du Logement
D irection dæ polítiquæ provincialæ
d'aménagement
777, ¡ue Bay, ltf étage
To¡onlo 0N MíG zEl
Tét.416 585-6014
Téléc.416 585-6870
ÐÞontario
Dear Clerk:
RE: Five Year Review of the Provincial Policy Statement, 2005
The Ministry of Municipal Affairs and Housing, in conjunction with other land use planning
ministries, is undertaking a review of the Provincial Policy Statement, 2005 (PPS), as required
under the Planning Ad.fhe main goal of the review is to assess the need for revisions to the
PPS.
The PPS is the integrated, consolidated statement of all ministries' policies concerning land use
for Ontario and it provides policy direction on matters of provincial interest related to land use
planning and development. Municipal councils, planning boards and any other decision makers
including the Ontario Municipal Board must ensure their decisions that affect planning matters
are consistent with the PPS.
The PPS recognizes the complex inter-relationships among economic, environmental and social
factors in planning. lt provides direction on key issues such as: the efficient use and
management of land and resources; long-term protection of the natural environment and water
resources; the conservation of cultural heritage and archaeological resources; and the
protection of public health and safety. Your municipality's input and perspectives on whether
changes to the PPS are needed will assist the government in determining if the policies are
providing appropriate direction and protecting broader provincial interests.
A PPS Review pamphlet containing background information on the land use planning system in
Ontario including what the PPS is and how it is used; why the review is necessary; questions
asking not only about what policies are working well but also whether some changes are
needed; and information on how to provide comments is available online at
www.mah.gov.on.calPage7243.aspx. The PPS, 2005 can also be viewed online by visiting
www.mah.gov.on.calPage I 485.aspx.
Please provide your municipality's feedback on the questions contained in the pamphlet by
August 31,2010.
Further information about the PPS Review is available online at www.ontario.calPPS.
lnformation regarding the review of the PPS is also posted on the Environmental Bill of Rights
Environmental Registry at www.ebr.gov.on.ca.
l2
Correspondence dated June 4, 2010 from Ministry of Municipal
Affairs and Housing regarding "Five Year Review of the Provincial
Page 91 of 325
-2-
lf you have any questions, please contact Kyle Maclntyre, Manager (A), Provincial Planning
Policy Branch at 416-585-6014.
Sincerely,
Ken Petersen
Director (A)
Pmvincial Planning Policy Branch
Correspondence dated June 4, 2010 from Ministry of Municipal
Affairs and Housing regarding "Five Year Review of the Provincial
Page 92 of 325
LI
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Grewal Severances F,65 - 68109
DATE: June 10,2010
FILE: D10.10 Grewal
NUMBER: D2010-16
Purpose
To further consider four (4) consent applications to create lots on Sandytown Road in
Straffordville.
Background
In Septemb er 2009 consent applications were received from the Elgin County Land Division
Committee submitted by Nariender Grewal proposing to sever fourbuilding lots, each 1505 m2
(0.37 acre), from his 7.25-hectare (17.92 acre) parcel. The subject lands are located in
Concession 7 NTR Part Lot 123; west side Sandytown Road, north of Heritage Line in the
Village of Straffordville. The subject land is designated "Residential" in the Offrcial Plan and
zoned Village Residential - Holding [Rl (h)] in the Zoning By-law No.2456-2003.
In October 2009 Council considered the four consent applications and requested the applicant
provide a conceptual plan of subdivision for future consideration of the applications.
Staff & Planner Comments
As required, a "Conceptual Plan of Subdivision" has been provided showing the four lots and the
proposed conceptual layout of a storm water management area and an additional43 lots over the
entire subject lands.
The planner does not object to the proposed consents for the four (4) lots along Sand¡own Road.
The planner suggests that any future development should reflect the goals and objectives of the
OP to target the higher residential densities. Our Off,rcial Plan policies target a density of 20 uph
for the "Residential" designated areas within Straffordville, Vienna and Port Burwell. The
conceptual plan for the retained lands development density of 6.5 units per hectare (uph).
Further to this, he recommends any future consideration of development on the subject lands be
through a secondary planning exercise to formalize the conceptual nature of development. The
remaining lands require a formal plan of subdivision.
In regards to the proposed four lots, staff recommends our standard conditions for lot creation.
Additionally, a Development Agreement with the municipality for the sanitary sewer main
extension along Sand¡own Road is required, which will necessitate a Ministry of Environment
Certificate of Approval. As well, the property grades suggest that the surface drainage requires a
municipal drain or a mutual agreement drain, which has been included as a condition.
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 93 of 325
Staff Report D2010-16 Grewal page2
Attachments
1. Consent Application F;65109 (identical to E66-E68/09), sketch labelled E68/09 showing 4
lots
2. Conceptual Plan of Subdivision and Servicing Layout Q7April20l})
3. IBI Memo dated June 10, 2010
Strategic Plan Goal(s)
Goal # 2 Ensure reliable, well-maintained and secure infrastructure.
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"THAT Staff Report D2010-16 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance applications E65/09,E,66109,E,67109 and 868/09, submitted by Nariender Grewal,
be approved subject to:
$500 cash-in-lieu of parkland dedication fee for each created lot
water quantity testing report meeting the Provincial standards
water quality testing report for nitrates and bacteria content meeting the
Provincial standards
purchase of 911 signage for four lots
grading plan
Development Agreement for extension of municipal sewers
Municipal Drain or Mutual Agreement Drain
Road Access and/or \ilater/Sewer Services permits
rezoning to remove the "holding" provision
copy of the frnal surrey be provided to the municipality
1.
t
J.
4.
6.
7.
8.
9.
10.
Respectfully submitted,
lanning Coordinator/Deputy Clerk
le
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 94 of 325
R!
1.
2.9LA¡ß
SFP Ð 4 2[Tg
ffi ';.''-ß Ë /og'I
FOR CONSENT
ELGIN COUNTY LAND DIVISION COMMITTEE
Nariender Grewal
871 Dundas St. Woodstock ONT. N4S 047
519-537-6212
Name of approval
Paddington Crt. Burl¡ngton ONT. L7M lW7
Telephone Number 905-330-7554
Name of owner's solicitor or authorized agent Baker & Benedict Surveying lnc. - Ralph Benedict
Address
Telephone Number
Please specify to whom all communications should be sent:
Owners ( x ¡Solicitor ( )Agent 1 x ¡
3 (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer:* creation of a new lot Other:
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
Unknown
(c) lf a lot addition, identify the lands to which the parcel will be added:
charge
lease
correction of title
4 (a)Location of land:
Munic¡pality Bayham Concession No.North of Talbot Road
Lot(s) No. Pt 123 Registered Plan No. - 11R-8413
Name of street sandVtown Hoad Street No.
Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( x ) lf Yes, describe the easement or covenant and its effect:
(b)
Description of land intended to be severed:(Accurate
Frontage
Existing Use
27.432
Measurements in Metric)
54.86 Area 1 505
Depth
Agricultural Proposed Use Hesidential
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Proposed one lot
6 Description of land intended to be retained: (Accurate Measurements in Metric)
216.49 70956.1 7Frontage
Existing Use Agricultural
Depth eoo't g Area
Proposed Use Agricultural
Number and use of buildings and structures on the land to be retained:
none
County ot Elgln
Engrnesrlng Sorvloos
45O SunsetDñre
SLThomas.On NsR5V1
Fhone: 51+ 631-1460
ww,elglrcountf 0n.B
PrcElress¡ve by Nature
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 95 of 325
-2-
7. Number of new lots proposed (not including retained lots)1
8. Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(")
()
()
()
()
RETAINED LOT
()
(*)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individual well
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(")
()
()
RETAINED LOT
()
N/A( )vacantland
()
()
RETAINED LOT
N/A( )vacant land
()
10.What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( " )
Privately owned and operated individual septictank ( )
Privately owned and operated communal septic
system
Privy
Other means (specify)
1'1. When willwater supply and sewage disposal services be available?
Water at time of dsvelopment. Sewage at time of municipal sewer extension installation & private service upon development
12. What is the Existing Official Plan designation(s), if any, of the subject land?
Residential
()
()
()
()
13.
14
What is the Zoning, if any, of the subject land?
Village Res¡dential - Holding R1(H)
Has the subject land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes (x) No ( ) Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
E35/06 E36/06 E37lO6 E38/06 - All Granted
lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
N/A
16. (a) Has the owner previously severed any land from this holding?
15.
Yes( )No ( X ) Previousowner
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 96 of 325
-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the requíred sketch and
supply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes (x)+nooitionat appl. No ( )
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ( ) No (')
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ( ) No (*)
lf Yes, and known, specify the appropriate flle number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?Yes (*) No ( )
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (*)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercoLrrses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
of way;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 97 of 325
4
2g. The owner/ApplicanuAgent hereby authorizes Land Division committee members and the
Corporation ot tnó öóuñtv ıf etgln'staff to enter onto the subject property for the purpose of
Site inspections with respect to this application'
24. TheApplicanUOwner/Agent hereby consents to disclosu d in this
Application puttr.iltã sãction s2(¡) of Bill 49, Chapte to provide
for Freedom ot lntormãt¡on and Pròtóction of lndividual Local
Boards.
Dated a*h. ¿ì {-, ot î¡/ o " ¿l s{o"t4
tnis 'lA # o"v ot .4,-äu^¡ 'l- zo
AFFIDAVIT OR SWORN DECLARATION
8ilIEF & BENEDICT 9UHI'EYING II{O;
lM/e
aq.
orme éi\
of wl osot r f"t( in the county * o"G' ú
Signature
Signature
*'JXI$'Jå$f å:i.?ii,f, -?'ü$'ùW'*
Ëip"iræ oecem¡er 2,2010' '
I
t
and Solicltors.
solemnly declare that allthe information contained in this application is true, and lAlVe make this
solemn declaration "oni.i"ni¡ourìy
oetieving ¡t to oà true, in'd knowing that it is of the same force and
ãiect as if made under Oath and 6y virtue oJ the CANADA EVIDENCE ACT.
DECLARED before me at the
lf this application is signed by an agent.or solicitor on behalf of an app
authorization must accoñrpãí¡V tnãäppl¡cation. tt tñe appticant is a ôò agent
or solicitor, the application must be signed by an officei óf the corpor" ' tutt
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described'
*¡ti tné responsible persón, accompanied by a fee of -
$750'00incashorbychequemadepayabletoTREASURER,coUNTYoFELG|N
An additionalfee of $250.00 will be charged for affixing the consent stamp'
SOUCTON OR AUTHORIZED AGENT
11t08
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 98 of 325
The County of Elgin Land Divislon Committee requires that, in addition to the "Application for Consent", the
following information be completed for all applications:
1 . Are there any barns located within 300 metres of the subject of this application?
Yes ( ) No (x)
lf the answer is "YES" are these barns:
i) Now used for livestock? Yes ( ) No ( )i¡) Capable of being used for livestock? Yes ( ) No ( )
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
BYAPPLICANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calculate the minimum distance separat¡on, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
TOWNSHIP LOT CONC.
TILLABLE HEGTARES (where livestock facility located)
Type of Livestock Maximum Housing Capacity
Number per Year
Manure System Housing System
check type
DAIRY
0 Gows0 Heifers
ô Calves
Tie
Sta
Free
Stal
Loose
BEEF
0 Cows
0 Calves
0 Feeders
0 400-750 lb.
0 400-1100 lb.
¿, 750-1 I O0 lh
Open [ot Total
& Barn I Confine-I ment
SWINE0 Sows
0 Boars
0 Weanlingsô Feeders
POULTRY
0 Laying Hens
0 Breeder Flock
0 Pullets
0 Chicken Broilers
0 Tuftey Broilers
0 Turkey Hens
0 Turkey Toms
0 Roasters
MINK - Females
Caged On Floor
^9E9
ùrnEEr-ndiltùqEwEÐ
¡u{ÞÞt I Ð
YEäL VAL
u^l
SEMI.SOLID
LIQU!D
çJPUil r-ilË
Open Pile
vvvçt9v ¡ 19
Stgrage with Buck Walls
Open Earth Sided PitGovered Tank
Above Ground unco-vereo rant
Below Ground Uncovered Tank
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 99 of 325
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the CountY of Elgin
Description and Location of Subject Lands:
lrye, the undersigned, being the registered owne(s) of the above lands hereby authorize
BAKER & BENEDTCT SURt/EylNq lNC. Wo. D sTÞ Ltc_ , oN
(Agents Name/Names) (Agents City/Town ol l(esldence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(Z¡ appear on my behalf at any hearing(s) of the application; and
i3i pióviOe any information or materiairequired by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Datedattn" Ci\ o¡,¿J., rlt'kJÁ
nis ?z-7ï day or A^g*{- ,o oq
7e=--
Signature of Witness Signature of Owner ¡
Signature of Witness Signature of Owner
Signature of \Mtness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
(Agents City/Town of Residence)
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 100 of 325
gffi /09
SKE'ICH I.AND DIVISION
APPLICATION
of port of
LOT 123
CONCESSION NORTH OF TALBOT ROAD
ln thc acogrcphlc TOWNSHIP OF BAYI{AI¡
MUNIOPAUTY of
BAYHAM
COUNTY OF ELGIN
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BAKER & BENEDICT SURVEYING INC.
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ORAIYN BY: A.D.B. DAIE: 26 APRIL 2009
CHECKED gY: R.J.B. JOB No. :
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CONCEPTUAL'PLAN OF SUBDIVISION'
AND SERVICING LAYOUT
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lBl Group
203-350 Oxford Sheet West
London ON NOH 1T3 Canada
tel 5194727328
fax 5'19 4729354
To/Attention
From
GC
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date June 10,2010
Project No 3405467
Steno dd
1.
2.
Memorandum
Nariender Grewal- Application for Consent (E65/09 - E68/09) - Pt. Lot
123, Conc6, NSTR
We have completed our review of the conceptual plan submitted on behalf of Nariender
Grewal in support of their proposal to sever and create four (4) residential lots each
measuring 1505 m2 (0.37 acres) in area and located on the west side of Sandytown Road,
south of Stewart Line, in the Village of Straffordville. ln our previous memorandum dated
September 23, 2009, we did not offer support for the proposed consents without the
submission of a conceptual plan outlining potential development of the retained lands; or
alternatively developing the entirety of the subject lands through a formal plan of
subdivision.
The submitted conceptual plan illustrates the proposed severed lots as originally
requested along Sandytown, with four (4) additional residential lots fronting Sandytown
Road to the north; five (5) residential lots, and one (1) stormwater management block
fronting Stewart Road in the north; and thirty-four (34) residential lots in the interior portion
of the subject lands serviced by two future roads which would offer vehicular connections
at both Stewart Road and Sandytown Road.
The council-adopted Official Plan targets a density of 20 uph for the areas designated
'Residential" within the Villages of Straffordville, Vienna, and Port Burwell. The
conceptual plan illustrates development at a density of 6.5 units per hectare (uph).
Development at the illustrated densities may prove to be unfeasible/undesirable along any
future internal roads, given the requirement for full municipal services in order for any
such development to proceed. However, we are satisfied that any such development of
the retained lands could be accommodated via a future road at the southerly location
along Sandytown Road, and somewhere along the Stewart Road in a location similar to
that which is identified in the conceptual plan. An additional future road may be required
along Sandytown Road, likely immediately north of the proposed severed lots.
lBl Group is a group of firms prov¡ding professional services and is affiliated with lBl Group Architects
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 103 of 325
lBl Group Memorandum
Municipality of Bayham - June 10, 2010
4.Based on our review of the conceptual plan of subdivision we have no objection to the
proposed consents to create four (4) lots in relation to the development of the retained
lands, particularly with respect to future road locations. However, while respecting that
the plan is conceptual; we do not support the layout of the retained lands as shown. Any
future development of the lands should be in keeping with the goals and objectives of the
Official Plan. to target higher densities for residential areas in the designated.
Aside from this specific application, it is our recommendation that prior to any further
consideration of the development of the retained lands, the applicant, in conjunction with
the Municipality and surrounding landowners, undertake a secondary planning exercise to
formalize the conceptual nature of development for this large parcel of undeveloped land.
This planning process would serve to formalize road alignments and general road
locations; open space requirements; identify suitable areas for more intense forms of
residential development; and most importantly look at servicing opportunities and
constraints to determine timing of any long-term development in Straffordville. Such a
planning exercise should also include the other remaining large areas of undeveloped
residential land in Straffordville with the support of the other landowners in the urban
boundary as a cost-saving measure.
7¿r-q
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:\3404\467 Grewal\PTMgrewal2o1 0{6-1 1.doc\201 0{6-1 1\DD
Staff Report D2010-16 regarding Grewal Severances E65 -
68/09.
Page 104 of 325
LI,
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: MacNeil Subdivision Port Burwell
Pre-Servicing Agreement
DATE: June 10,2010
FILE: DIZ.08ELIZ
NUMBER: D2010-19
Purpose
To consider a Pre-servicing Agreement for the MacNeil Subdivision Port Burwell.
Background
Jo-Lynn Pt. Burwell Inc., the owner of the MacNeil Subdivision on Elizabeth Street in Port Burwell,
wishes to enter into a pre-servicing agreement with the municipality. A Pre-Servicing Agreement is
intended to permit the construction and installation of certain services in advance of the execution of a
subdivision agreement and registration of a plan of subdivision. The agreement permits the
construction of the services subject to the restrictions included on the proposed agreement.
Current Status
On-site construction of the services coûrmenced three weeks ago. The owner plans to install water
services, sewer services and storm sewers over the entire subject lands. He will continue to develop the
northerly portion as Phase I, identified as MacNeil Court, with asphalt, curbs, sidewalks, streetlights,
storm water management pond etc. The southerly portion Phase II, identified as Charles Court, is
proposed for further development at a future time.
Staff Comments
This Agreement formalizes the scope of the intended works and includes cash security and a Letter of
Credit. The municipality will be provided with the inspecting engineer's certificate once the water and
sewer works are complete. Staff anticipates that a subdivision agreement will be in place in the nea¡
future once the conditions of the Draft Plan of Subdivision are satisfied.
Attachments
1. Draft ByJaw 2010-061 with Pre-Servicing Agreement
Strategic Plan Goal(s)
Goal#2 Ensure reliable, well-maintained and secure infrastructure.
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
*TIfAT Staff Report D2010-19 regarding a pre-servicing agreement with Jo-Lynn Pt. Burwell
Inc. be received;
AND TIIAT authorizing By-Iaw 2010-061 be presented for enactment."
Underhill, Planning Coordinator
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
Page 105 of 325
ELIZABETH STREET .
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REMAINS OF POST AND WRE FENCE ON PROPERTY LINE
LOT 15 CONCESSION I GEOGRAPHIC TOWNSHIP ' OF BAYHAM
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TIIE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM
BY-LA\il NO.2010-061
A BY.LAW TO AUTHORIZE THE EXECUTION OF A
PRE-S ERVICING AGREEMENT WITII
JO.LYNN PT. BURWELL INC. WITH RESPECT TO THE
PROPOSED MACNEIL SUBDIVISION
IN THE VILLAGE OF PORT BT]RWELL
WIIEREAS:
l. Jo-Lynn Pt. Burwell Inc, has applied to the Municipality of Bayham to permit the
constuction of certain services in advance of the execution of a subdivision
agreement and registration of a plan of subdivision.
2. The Council of the Municþality of Bayham deerns it necessary and expedient to enter
into an agreernent with Jo-Lynn Pt. Burwell Inc. to permit the construction of such
services, subject to the reshictions included on the proposed agreement.
NOW THEREFORE, THE COUNCIL OF THE CORPORATION OF TIIE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. That the Mayor and Clerk be and they are hereby authorized and directed to execute an
agree,ment substantially in the form affixed hereto Schedule "4", being an agreeme,nt with
Jo-Lynn Pt. Burwell Inc., with respect to the pre-servicing of the proposed MacNeil
Subdivision.
Read a FIRST and SECOND time this 17th day of June 2010.
Read a THIRD and final time this 17th day of June 2010.
MAYOR CLERK
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Burwell Pre-Servicing Agreement.
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THIS AGREEMENT dated this
BETWEEN:
PRE.SERVICING AGREEMENT
day of 2010.
JO.LYNN PT. BT]RWELL INC.
hereinafter called t'Jo-Lynnt'
ANI)
THE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
hereinafter called the (Municipality'
\ilIIEREAS:
1. Jo-Lynn Pt. Burwell Inc. is the owner of land within the Municipality of Bayham
described as Plan 30 Unnumbered Block 2,formerly the Village of Port Burwell,
County of Elgin" now the Municipality of Bayham and designated as Part2 Reference
Plan 11R4369 deposited in the said Land Registry Offices as July25, 1990.
2. Jo-Lynn has made application for a Plan of Subdivision called MacNeil Subdivision
and this application is filed with the Ministry of Municipal Affairs and Housing as
Application # 34T-88007.
3. Jo-Lynn wishes to commence installation of certain Works on or in the lands (the
"W'orks') within the proposed plan of subdivision and on lands owned by Jo-Lynn Pt.
Burwell Inc. prior to the execution of the subdivision agreement which Works are
more particularly set out in Schedule "4" attached hereto.
4. The Corporation is prepared to permit Jo-Lynn to commence installation of the
W'orks, as requested, in accordance with the following terms and conditions.
NOW TEEREFORE, IN CONSIDERATION of the Corporation granting Jo-Lynn
permission to commence installation of the Works for the proposed Plan of Subdivision
Application No. 34-T-88007 prior to the execution of the subdivision agreønent and the
mutual covenants contained herein, the parties agree and acknowledge as follows:
1. Permission
The Corporation hereby grants permission for Jo-Lynn to commence installation of the
'Works (as described in Schedule "4" hereto) on or in the Subdivider's Land, within the
proposed plan of subdivision and on or in the lands owned by Jo-Lynn Pt. Burwell Inc.
2. Acknowledgement of Subdivider
l. Jo-Lynn acknowledges that:
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
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2
a) By proceeding with the \Morks in advance of execution of a subdivision
agreement, they are doing so totally at their own risk.
b) Proceeding with the Works in advance of execution of a subdivision
agreement is not based upon any rqxesentation from the Corporation as to
when any remaining site servicing for either development may be
provided.
c) By granting this permission the Corporation makes no representation that
Jo-Lynn is not required to comply fully with all applicable conditions of
approval of the plans of subdivision prior to receipt of final approval and
tender for registration of the plan of subdivision.
Jo-Lynn agrees:
a) That no work will be permitted on any proposed public right-of-way including
any public higþways, easernents or reserves prior to the execution of a
subdivision agreement and receipt of required cash and securities with the
Corporation.
b) To allow the Corporation, its employees, servants and agents to enter the lands
at all reasonable times and for all reasonable purposes, including but not
limiting the ge,lrerality of the foregoing for all necessary inspections to correct
any drainage problems or to correct or eliminate any other nuisance such as
dust, garbage and debris and excavations, etc, and the costs incurred by the
Corporation in so doing shall be a charge to Jo-Lynn.
c) To proceed with the installation of the said municþal services only in
accordance with the approved plans for such services and should the
construction program come to a termination for any reason to smooth, grade
and to rehabilitate the sitq to renew vegetation and present erosion problems
and upon any failure in performing this obligation to the satisfaction of the
Corporation to allow the Corporation to enter upon the lands and carry out the
work deemed necessarybythe Public'Works Department of the Corporation
with the costs incurred by the Corporation to be drawn upon any security
deposited herein.
d) To comply with every direction issued or given by the Manager of Public
Works of the Corporation ("Manager") during the course of pre-servicing
including, and without limiting the ge,nerality of the foregoing, the cessation of
the work, the installation and carrying out of additional Works the phasing of
'Works or any other matters which the Manager deems to be in the interest of
the proper development of the subject and surrounding land.
e) To enter into a subdivision agreement with the Corporation in a form
satisfactory to the Corporation and to satisff all ¡elevant conditions relating to
the construction of the municipal services and without limiting the generality
of the foregoing to satisff all the financial, legal, servicing, engineering,
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
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3.
landscaping, and other requirements of the Corporation for the lands
concerning the said municþal services.
Ð That in the event Jo-Lynn transfers their land to a third party prior to the
registration of a plan the subdivider shall, prior to completing the transfer,
provide the Corporation with an agreement from the new owner in a form
satisfactory to the Corporation in which the new owner agrees to be bound by
the terms of this preservicing agreement.
g) That Jo-Lynn pay all administration fees as required by the Corporation as
outlined on Schedule "8"
h) To allow the Corporation to draw on any securities deposited under the
provisions of this agreement for the completion of any Works considered
necessaryby the Manager including those indicated in Schedule "4" and other
work such as rectification of drainage problems and cleanup of existing roads
upon verbal notification to the engineering consultant appointed by Jo-Lynn to
oversee construction.
Ð Should for any reason Jo-Lynn transfer appointment of construction
supervision to a firm other than that named on the approved drawings noted
on, Jo-Lynn shall notiff the Corporation by registered letter, at least two
weeks prior to the change.
Jo-Lynn acknowledges that
a) the Corporation is under no obligation to accqrt the Works as constructed and
the Corporation may require the subdivider to reconstruct any or all Works
prior to accepting the Works.
b) The installation of any services or the performance of any road W'orks does
not constitute dedication of any of the lands in the proposed subdivision as a
public highway
c) It is the responsibility of Jo-Lpn to obtain any and all necessary approvals
and permissions from all appropriate agencies and authorities relating in any
way to the proposed Works conternplated by this agreement.
d) The Corporation is not supervising the construction of these Works, and no
liabilitywill be attributed to the Corporation for the m¿ìnner in which the
'Works are constructed.
e) There is a risk that the subdivision plan may not be registered in the immediate
future, and may indeed never be registered and Jo-Lynn acknowledges the risk
that the registered plan of subdivision may be considerably changed from the
draftplan and that any such changes maymean some of the Works to be
installed will have to be reconstructed in a different manner and any costs
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
Page 110 of 325
J.
4.
5.
4
whatsoever associated with such changes shall be the responsibility of the
subdivider, alone.
Ð All work is to be performed on properties of Jo-Lynn and any lawsuit or claim
(including construction lien claims) relating to or resulting from the
performance or manner of construction of the Works shall be entirely the
responsibility of Jo-Lynn and shall not in any sense be the responsibility of or
involve the Corporation in any way.
Compliance with B)¡laws. Rules and ReCulations
Jo-Lynn agrees to comply with all fäferal, provincial and municipal laws, rules,
regulations and by-laws.
Hours of Installation
The subdivider agrees to limit the hours of installation of the Works within theproposed
plan of subdivision from 7:00 am to 7:00 pm or such other hours as set by the Manager in
his discretion.
Right of Entry
1. Jo-Lynn agrees to allow the Corporation, its employees, servants and agents to
enter the Land within the proposed plan of subdivision al all reasonable times
and for all reasonable purposes, including and without limiting the generality
of the foregoing for all necessary inspections, correct any deficiencies and to
eliminate any nuisance arising from or relating to the installation of the Works.
2. Jo-Lynn shall, forthwith upon demand, pay the Corporation for all costs
incurred by the Corporation in undertaking any of the aforesaid actions.
Indemnification
l. Jo-Lynn shall and does hereby indernnifu and save harmless the Corporation
and its servants, agents and employees from all damages, actions, causes of
actions, suits, claims and dernands whatsoever, which may arise directly or
indirectly by reason of the installation of the Works within the proposed plan
of subdivision by the subdivider including without limitation damages to
existing municþal infrastructure and the cost to rectiff deficiencies and
eliminate any nuisances (including the cleanup of existing roads).
2. Jo-Lynn agrees to deposit with the Corporation a letter of credit in the form
and a¡nount satisfactory to the Corporation or cash security in lieu thereof to
guarantee its obligations in this agreement. For this purpose, the decision of
the Manager as to whether such damage has been done or whether such
rectification or cleanup is required as a result ofthe installation of the Works
6.
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
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5
shall be final and binding. The Corporation shall be entitled to draw upon the
said security for the above purposes at any time.
3. Jo-Lynn releases and forever discharges the Corporation, its members of
Council, employees, servants and agents from any and all actions, causes of
actions, suits, demands and claims whatsoever nature or kind, which may arise
wither directly or indirectly by reason of the preservicing and the Works in the
subdivider effecting the construction of the W'orks prior to execution of a
subdivision agreement and prior to final registration of a proposed plan of
subdivision.
7. V/ithdrawal of Permission
The Corporation may withdraw its permission for the installation of the
Works, at any time, if the Manager in his sole opinion, deems it to be in the
best interest of the Corporation. Upon such withdrawal, Jo-Lynn shall
forthwith cease further work with respect to the Works on or in the Land
within the plan of subdivision.
When pursuant to subclause (l) the Corporation has withdrawn its permission,
Jo-Lynn agrees that it shall have no claim whatsoever against the Corporation
with respect to this agreement, the permission granted, or any installation of
the Works performed prior to withdrawal of the permission.
Revocation of Grant
In any event, this grant of permission shall be automatically revoked upon registration of
the plan of subdivision on title to the Lands.
9. Notice
If any notice is required to be given by the Corporation to Jo-Lynn with respect to this
agreement, such notice shall be delivered personally, mailed or sent by facsimile
transmission to Jo-Lynn Pt. Burwell Inc. or such other address as the subdivider has given
to the Corporation Clerk in writing in any such notice delivered, mailed by prepaid, first
class mail or sent by facsimile transmission, shall be deemed good and sufficient notice
under the terms of this agreement and to have been given upon such delivery, mailing or
transmission.
10. Successors
The subdivider shall require this agreement to be assumed by any successor in title, to the
effect that the obligations and covenants herein shall be binding upon the executors,
administrators successors and assigns.
1.
2.
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
Page 112 of 325
6
11. Number and Gender
Words importing the singular shall include the plural and vice versa. Words importing
gender shall include all genders.
IN WITNESS WIIEREOF the parties have set their hands and corporate seals as attested by the
hands of the proper signing officers in that behalf.
SIGNED, SEALED AND DELIVERED
IN THE PRESENCE OF: THE CORPORATION OF THE
MT'I¡-ICIPALITY OF BAYHAM
MAYOR, Lynn Acre
CLERK, LyndaMillard
OWNER: JO-LYNN PT. BURWELL INC.
SIGNATURE
I have the authority to bind the Corporation.
.GrinÐ
(prinÐ
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
Page 113 of 325
SCIIEDULE '(A''
MacNeil Subdivision - Port Burwell
The following are the list of plans identified by drawing numbers and descriptions that are
located in the municþal office.
DrawingNo.
7-31-100
7-31-r0l
7-31-t02
7-3r-200
7-31400
7-3t401
7-31402
7-3L403
7-31-500
7-31-501
Description
General Plan of Services
Plan and Profile Elizabeth Street - Easements
Plan and Profile Charles Court - MacNeil Court
(William on drawings is notnamed MacNeil)
Lot Grading Plan
Pre Development Plan
Post Development Plan
Storm Water Management Plan
Landscaping Plan
Details
Details
Date
021t8/10
02lt8ll0
021t8/t0
02ll8lt0
02lt<0
02118/t0
02lt8,lt0
02118/10
02118/t0
02/t8,lt0
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
Page 114 of 325
SCHEDULE '8"(pe.1l
MacNeil Subdivision - Port Burwell
ESTIMATED COST OF' WORKS
Primarv Services (including all underground lVorks and surface Works excluding final asphalt
and boulevard Works)
a) Elizabeth Steet
'Watermain
Storm Sewers
Road
Subtotal
b) MacNeil Court (William Court on drawings)
Sanitary Sewers $
$ 55,023.80
Wate,r:nain
Storm Sewers
Road
c) Charles Court
Sanitary Sewers $ 24,426.00
Watermain $ 19,870.00
Storm Sewers $ 11,644.00
Road ('B' Gravel base only) $ 17,840.00
Subtotal
Easements
Stonn Sewers
Storm Water Management Pond
Surface Asphalt
Sidewalks
DrivewayRamps
Blvd Topsoil & Sod
Blvd Trees
Street Liehtine
Street Lights & Wiring
g 24,926.00
$ 8,817.80s 21,280.00
24,618.00
18,473.00
17,700.00
49,740.00
$110,531.00
$ 73,780.00
$ 31,389.00
$ 73,615.58
$ 10,710.00
$ 8,294.00
$ 7,000.00
$ 4,900.00
$ 2,100.00
Subtotal of Secondary Services $ 33,004.00
$ 5,000.00
$
$
$
Subtotal
Subtotal of Primary Services $344,340.18
Secondarv Services - Phase 1 MacNeil Court (includes surface asphalt and boulevard Works)
TOTAL Servicing Cost $382.344.18
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
Page 115 of 325
9
1.
a)
b)
SCHEDULE "8" fpe.2l
FINANCIAL REOUIREMENTS
Cash Payment
Payment for Water Meters Phase 1 (14 units @5250 each)
Administration and Inspection Fees
Based on Total Internal Servicing Cost of $382,344.18
i. 4Yo of frrst $100,000ii. 3.55% of $282,344.18
Grand Total Cash
2.I-etters of Credit
a) To guarantee 1009io completion of secondary services
b) Gua¡antee pursuant to Construction Lien Act - l0% of
primary services cost
Legal Fees
To guarantee 1001/o completion of Sfreet Lighting
Total Letters of Credit
3,500.00
4,000.00
10,023.22
s 17.523.22
$
$
c)
d)
$
$
$
$
33,004.00
34,434.02
5,000.00
5,000.00
$ 77.438.02
Staff Report D2010-19 regarding MacNeil Subdivision Port
Burwell Pre-Servicing Agreement.
Page 116 of 325
(.L
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Members of Council DATE: June 10,2010
FROM: Planning CoordinatorlDeputy Clerk FILE: D14.WIEL10
SUBJECT: WielerRezoning/DraftZoningBy-IawZ580-2010 NUMBERzD20l0-77
Public Meeting 7:30pm on June 17,2010
Purpose
To consider a Rezoning Application and draft ZoningBy-law 2580-2010.
Background
The municipalityhas received arezoning application from Henry, Peter & Ruth Wieler for
consideration to rezone a 4000 m2 (l acre) portion of their lands to permit the continued use of an
existing mobile home on a permanent basis on their property located at 53930 Eden Line, in
Concession 9 in Part IÃt 4, north side Eden Line, west of Culloden Road. The subject land is
designated "Agriculture" and "Industrial" in the Official Plan and zoned Agricultural (41) and rural
Industrial (M2) in theZonngByJaw.
Purpose and Effect
The purpose of this amendment is to change the zoning from the Rural Industrial (M2) Zone to the site-
specifi c Rural Industrial (M2- I 0) Zone in the Zoning By-law.
The effect of this amendment will be to permit the use of a mobile home as an accessory dwelling to
the existing industrial operation, woodworking shop. The rezoning will be subject to a development
agreement to outline the terms of the continuance of the mobile home.
Staff & Planner Comments
Temporary zoning for the mobile home has been granted on two separate rezonings, the latest which
expired in July 2009. The applicants wish to obtain permission for the mobile home to remain on a
permanent basis for the employee of the woodworking business.
The municipality has adopted new Official Plan policies relating to supplementary farm dwellings in
the municipality. These policies have not yet received Ministry approval, however, the planner's
memo outlines that this application would qualiff for the intended direction of Council. The planner
explains that the mobile home could qualiff as a supplementary farm dwelling given the home is used
for a family member who is employed by the legally operating woodworking shop located on
agricultural lands.
Therefore, based on the council adopted direction for supplementary farm dwellings, the planner and
staffwould support the rezoning for the permanent status of the mobile home subject to the execution
of a Development Agreement. The Agreement will detail items pertaining to location, maintenance,
buffering, occupancy requirements and conditions of removal based on a period of no occupancy
and/or the ceasing of industrial operations.
Staff and the planner recoÍrmend the zoning by-law not receive final reading until such time as the
development agreement is in place.
At the time of writing this report, no written comments have been received from the public.
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 117 of 325
Staff Report D2010-17 Wieler
Attachments
1. RezoningApplication
2. IBI Memo dated May20,2010
3. Draft Zoning By-law 2580-2010
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
Page2
"TIIAT StaffReport D2010-17 be received;
AND TIIAT the zoning of those lands located at 53930 Eden Line in Concession 9 Part Lot4rbe
changed from Rural Industrial (M2) to Site-Specific Rural Industrial (M2-10) 7.one to permit the
use of a mobile home as an accessory dwelling to an existing industrial operation;
AI\D TIIAT Zoning ByJaw 2580-2010 be presented for first and second reading only."
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 118 of 325
MT]MCIPALITY OF BAYTIAM
P.O. Box 160
Straffordville, Ontario
NOJ lYO
Phone (519) 866-5521 Fax (519) 866-3884
APPLICATION FORAMENDMENT TO THE ZONING BY.LAW OF
THE MUNICIPALITY OF BAYHÄM
This application must be filed with the Planning Coordinator/ Deputy Clerk or designate of the
MunÍcþality of Bayham along with a cheque for the required amount. The applicant should retain one
copy for their records.
The Ínformation in this form must be completed in full. This mandatory information must be provided
with a fee o1$!iQ00 (Z,onngBy-law Amendment or Temporary Use 7-onngBy-law) or 8!50!.
(TemForary Use Zoning By-law Renewal) or $1500 (ZofugAmendment to Remove llolding
ProvÍsion). If the application is not completed in full, the applicatÍon will be returned.
ÍJw]E,I't/,;shall assume responsibility for any
additional costs the deposited amount related to the said application and understand and agree
that for payment of said additional costs shall be a condition of this signed application. I also agree to
accept all costs as rendered.
Jenry tl ¡¿le v
Qeþ, l,/ ¡¿ lev ,
Property Owner
ßulh tt{¡o' n.
Property Owner
FOR OFFICE USE ONLY
Prepared April 2007
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 119 of 325
Municipality of B ayhan Tnning By-law Amendment Application Page2
Address:
PhoneNo.
Fax:
(Home): 5
Email:
I¡tandConcession(ifapplicable): Lot 1 Cone55.,on ?
Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If
so provide the names and addresses of such persons.
N{Ní .
2. Applicant/AuthorizedAgent:
Address:
TelephoneNo.:Fax:
Please specify to whom all communications should be sent:
Registered Owner ( ) Applicant / Authorized Agent ( )
3. Legal Description of thó land for which the ¡mendment is requested:
Concession: I
Reference PlanNo:Part Lot:
Street and Municþal Address No.:53 ?z o E*l¡'^ L ,^ne
What is the size of property which is subject to this Application?
Area: ?Ö Å* ^ Frontage:m Depth:
When were the subject lands acquired by the current owner?
4.
,a7
Existing Official PIan DesÍgnation: /-' 'C a ¿ fLlrZ{
How does the application confonnto the Offrcial Plan?
feUft
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 120 of 325
Municipality of Bayham ZonngByJaw Amendment þplication
5. ExistingTnningBy-lawClassific¿tion:
What are the current uses of the subject lands?
Page 3
Znc¡-e-Cr¿
/
2r/ ¿rs¿ i /u,
4qr,'"u/Lru/ c¿Sc.oa rei/e/ á*f
^æsú-,rv
/a+.lSlf lúown,provide the leng of time these uses have Continued on this property.
If there are any existing buitdings or structures on the subject lands provide the following
information:
T)pe HeightFront Lot Side Lot Line Rea¡ Lot Line
Line Setback Setbacks Setback
Dimensions
t4x 7oflnq*e T";)o Qb' ?5'
Ho ¿rs e (03
---7-'
ff known, provide the dates in whÍch each of these buildings were constructed.
What is the Nature and Efent of the Rezoning?6.
7.Why is the rezoning being requested?
Tr ,(zone Thp Tra'tlev , ct.nà q¡t c),tl)' !?,"v
3 )tor^fS ,rve I(Pv,esfeà F'¡r a- ?evrveho'"f
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 121 of 325
MuniciÞality of Bayham Zoning ByJaw Amendment Application Page 4
Does the proposed ZoningBy-law ¡mendment implement a growth boundary
adjustment of a settlement area?
^/Ò
If so, attach separateþ justification or information for the request based on the current Official Plan policies
or associated Official Plan amendment.
9. Does the proposed amendment remove land from an area of employment?N2
If so, attach separately justification or infonnation for the request based on the current OfTicial Plan policies
or associated Official Plan amendment.
Description of proposed development for which this amendment is requested (i.e. permitted uses,
buildings or structures to be erected. @e Specific)
Type Front I¡t Sidelot Line Rearlot Line Height Dimensions
Line Setback Setbacks Setback
11. Services existing or proposed for the subject lands: Please indicate with a r'
Water Supply
Municipal Piped Water Supply
Private Drilled V/ell
Private Dug Well
Communal Well
Existing
()
(x)
(x)
()
Proposed
()
()
()
()
For any proposed buildings or structures on the subject lands provide the following information:
l7o t?¿tnt bu,,'''-,___-_7-
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By-Law Z580-2010.
Page 122 of 325
Municipality of Bayham Zoning By-law Amendment Application
L¿ke or other Surface lffater Body ( )
Other ( )
Page 5
()
()
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
P¡iry
Other
Existing
()
(x)
() ()
Proposed
()
()
()
()
()
()
Note: If the proposed development Ís on a private or communal system and generate more than 4500
litres of effluent per da¡ the applicant must include a servicing options report and a hydrogeological
report.
Are these reports attached?
If not, where can they be found?
StormDrainage
Provisions:
Proposed Outlet:
12. Eow will the property be ¡ccessed?
Provincial Highway ( ) County Road ( ) Municipal Road - maintained all year (þ
MunicipalRoad-seasonallymaintained( ) Right-of-way( ) rù/ater( )
If access is by water, do the parking and docking facilities exist, and what is the nearest public road?
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 123 of 325
Municipalþ of Bayham Zoning By-lawAmendment Application
13. IIas the subject land ever been the subject of an application under the Planning Act for:
Plan of Subdivision ( ) Consent ( )
ZorneBy-law Amendment ( [) Ministers 7nrune Order ( )
Page 6
z s30- )o
15.
14. How is the proposed amendment consistent with the Provincial Policy Statement 2005?
Are the subject lands within area designated under any Provinciat Plan(s)? If the ans\iler is yes, does
the proposed amendment conform to the Provincial Plan(s)?
[/o
17. The Owner is required to attach the following information with the application and it will form part
of the application. Applications will not be accepted without the following.
(a) A sketchbased on an Ontario Land Surveyor description of the subject lands showing
o the boundaries and dimension of the subject lands;
o the location, size and type of all existing and proposed buildings and structures, indicating
their setbacls f¡om all lot lines, the location of driveways, parking or loadi.g spaces,
landscaping areas, planting strþs, and other uses;
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 124 of 325
Municipality of Bayham Zoning By-law Amendment Application Page 7
(b)
(c)
o the approximate location of all natu¡al and a¡tificial features (buildings, railways, roads,
watercourses, drainage ditches, banks of rivers or strearns, wetlands, wooded areas, wells
and septic tanls) thaiare on the subject lands, adjacent to the subject lands, or in the
opinion of the applicant may affect the application;
o the current uses ofthe land that is adjacent to the subject land;
¡ the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road, a private road, or a right-
of-way;
o the location of the parking and docking facilities to be used (if access will be by water
only);
o the location and nature of any easement affecting the subject land.
Written cornments from the Elgin St. Thornas Health Unit, Long Point Region Conservation
Authority and Ministry of Transportation (if applicable).
If a private sewage system is necessary, prerconsultation with the Chief Building Official is
required about the approval process
18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written
authoriz¡tion must rccompany the application. If the applicant is a corporation acting without an
agent or solicitor the application must be signed by an oflicer of the corporation and the seal if any
must be affixed.
19. Additional Information as required by Council
7¿ b k /,rr",n/./ ar1 r'/" Á¿
20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the
followÍng information:
Date surplus farrn dwelling was erected:
Please provide the assessment roll number,
lands is being consolidated.
'and zonng of the farm parcel with which the subject
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 125 of 325
Municipality of Bayham Zoning By-law Amendment Application Page 8
(Jt, owruev¿S fu S,o¿ i'v ftoPr oF G**rsJro,v ffi
, of the
, in the county of , do solemnly declare:
-\luu.i ci¡rali ry" liarue
that I /@ ^@the owner(s) of the lands described above
(iÐ that to the best ot^y @^owledge and belief, all of the information and statements given in
this application and in ¡ll exhibits transmitted are true.
I/ We,
of
(D
that(iii)
/",/enrl /.U,i,4. .'¡/aù8 P-/-. fu'Jlr
to act as an Agent on my/our behalf in
all aspects of this application.
And I / We make this solemn declaration conscientiously believing it to be true, and loowing that it is of
the same force and effect ¡s if made under oat\ and by virtue of the "Cønøda Evídence Acf".
DECLARED BEFORE ME at the:
Owner / Agent
in the CountylRegion of
day of Øau uro /a 4t' ( 1¿<'Løu
Owner / Agent
cfe
Narre
, etc.
Issloaer,
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 126 of 325
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To: Margaret Underhill Fax: 519 866 3884
Date: 4n812O10From: WIELER'S FURNITURE INC
CC:
Re:
Pages: I
HENRY
Dear TownshiP:
As the owrier of weler,s Furniture lNc. I am giving Peterwieler futl rights to apply for a permit' on the Trailer
Home.
please note: we are asking for a permanent permit forthe Trailer Home'
WIELER'S FURNITURE AND FOOD MART LLC'
5938 US 10
EVARTMI.49æT
PHz231-734197?0
FAX:231-734.9731
¡'d Ie¿6 þeL Íe¿tJel{ OOol JnJ Jê I e I m eZS :60 o I A¿ JdU
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 128 of 325
Wielers Furniture Inc.
53930 Eden Line
R.R. #4 Aylrner, ON NsH 2R3
Fax: 519-,Y3s- olAT
lxa
l'rev 4*å Så,
Thank You
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 129 of 325
lBl Group
203- 350 Oxford Street West
London ON NOH 1T3 Canada
tel 519 4727328
fax 519 47293il
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date May 20,2010
Project No 3/'04 - 477
Steno dd
1.
Memorandum
Wieler - Application for Rezoning - Part Lot 4, Concession 9 (Eden
Line)
We have completed our review of the Zoning By-law amendment application submitted on
behalf of Henry, Ruth & Peter Wieler, in support of their proposal to permit the continued
use of an existing mobile home on a permanent basis on their property located on the
north side of Eden Line, west of Culloden Road, in Part Lot 4, Concession 9. The subject
lands are a 20 hectare (50 acre) farm parcel that includes an area used for a furniture
manufacturing operation. This area is approximately 4000 m2 (1 acre) in size and is
zoned separately from the remaining farm parcel. The subject lands are designated
"Agriculture' and 'lndustrial" on Schedule A - Future Land Use in the Official Plan, and
zoned Agricultural (A1) and Rural lndustrial (M2) in Zoning ByJaw No. 245G2003. Two
(2) separate previous temporary rezonings have been applied to the lands which expired
in July 2009. Our previous memorandum recommended not further extending any
temporary rezoning on the subject lands.
The subject lands are characterized as a mixture of agricultural lands and wooded area
and surrounded by similar agricultural lands and wooded areas. Lands fronting onto Eden
Line are characterized mainly by farm buildings, with some limited non-farm residential
development. Buildings on the subject lands include a large shop on the M2 zoned lands
and the mobile home. Buildings on the A1 zoned lands include a dwelling and four farm
buildings to the rear of the M2 lands.
The mobile home is in essence a supplementary farm dwelling, despite the fact the
owners are not actively involved in the farming of their lands (rented out). As of 2009, the
Municipality has adopted new policies for supplementary farm dwellings within the
'Agriculture" designation in order to provide a method which does not require landowners
to obtain multiple temporary zoning by-law amendments, while ensuring that the interests
of the Municipality and the general publíc are maintained. These policies were adopted as
3.
lBl Group is a group of firms prov¡ding professional services and ¡s aff¡liated with lBl Group Architects
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 130 of 325
lBl Group Memorandum
Municipality of Bayham - May 20, 2010
4.
Section 2.10.1 (OPA #10 - Clause #31) and have not yet received final approval, but do
represent the direction of the Municípality. .
These new policies place an emphasis on need for the dwelling; number, size, location,
and type of the dwelling; and services and vehicular access for the dwelling. ln addition,
the Municipality has the ability to enter into an agreement to dictate "such matters as
location, maintenance, buffering, removal, and period of occupancy of any dwellings, as
well as any other matters deemed appropriate to ensure that the dwelling is used for its
intended purpose of providing housing for farm help".
It is our opinion that the proposed allowance of the mobile home as a permitted use on a
permanent basis would (or could through the execution of a development agreement)
satisfy the majority of the criteria outlined above, with the exception of need for the
dwelling as it relates specifìcally to farm help. There is no apparent need for "farm help'
on the property given that the agricultural use is pasture lands and it is rented to other
farm operators. However, the mobile home is used for a family member who is employed
by the legally operating woodworking shop located on agricultural lands.
Based on the council adopted direction of the Municipality relating to allowing mobile
homes through a permanent planning process for farm help, we would have no objection
to a zoning byJaw amendment to permit a mobile home for help associated with an
overall farm operation, on the subject lands with the following conditions to satisfy the
adopted policies through a development agreement:
¡ That the mobile home remain in the location identified on the application of
which a sketch shall be included in any agreement;
o That the mobile home be serviced by a potable water supply and private
sanitary sewage disposal system to the satisfaction of the Municipality;
¡ That the mobile home be buffered from the front lot line with appropriate
vegetative screening to a width of approximately 14'-2O' (w¡dth of mobile
home) with such details to be outlined in the development agreement;
o That the development agreement outline such measures relating the above
bullet points, and outlining that the mobile home is to be used for an
employee of the on-site industrial operation, and conditions for removal of the
mobile home based on a period of no occupancy and/or the ceasing of
industrial operations.
5.
6.
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 131 of 325
lBl Group Memorandum
Municipality of Bayòam - May 20, 2010
7. Based on the above conditions, we would not object to a rezoning for the use of a mobile
home for accessory residential purposes in the M2 Zone. Rezoning should outline the
permitted uses and requirements for the development agreement; and should not be
given final reading until such time as an agreement is executed.
7¿11
IBI GROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:8404\4ZWdlerlPrl^¡¡--ele¿o10-05-20.doq12010{5-æ\DO
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 132 of 325
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.7-580-2010
WIELER
BEING A BY-LAW TO A,MEND BY-LAW No.7A5G2003, AS AMENDED
WHEREÁ.S the Council of the Corporation of the Municipalþ of Baytram deems it necessary to amend
ZorrngBy-law No. 2456-2003, as amended;
TffiREFORE, the Council of the Corporation of the Municipality of Bayham e,nacts as follows:
1) THAT By-law No.7A56-2003, as amended, is hereby further amended byamending Schedule "A",
Map No. 9, by deleting from the Rural Industrial (M2) 7-one and adding to the site-specific Rural
Industrial (M2-10) Zone, those lands which a¡e outlined in healry solid lines and ma¡ked MjZ-10 on
Schedule *4" to this By-law, which schedule is attached to and fomrs part of this ByJaw.
2) THAT By-law No. 7A56-2003, as amended, is hereby frrrther amended by adding the following new
subsection:
,r4j!g
21.10.10.1 Defined Area
M2-10 as shown on Schedule *4", Map No. 9 to this bylaw;
21.10.10.2 PermittedUses
One (1) mobile home as an accessoryuse"
3) THIS By-law comes into force:
a) Where no notice of objection has been fild with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
MunicipalBoa¡d.
READ A FIRST TIME THIS ITIh DAY OF JUNC 2010.
READ A SECOND TIME TIIIS 17ü DAY OF JUNC 2OIO.
READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2OIO.
MÁ.YOR CLERK
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 133 of 325
CORINTH
(See Schedute 'B')
This is Schedule "4" to By-low
No. 2580-2010, possed the 17th
doy of June 2010.
MAYOR
CONCESSION IX
0 25Om 500m
E
Scole 1 : 12,5OO
MAPNo'--l@l
Staff Report D2010-17 regarding Wieler Rezoning / Draft Zoning
By-Law Z580-2010.
Page 134 of 325
Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
Draft Zoning By-Law Z581-2010.
Page 135 of 325
Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
Draft Zoning By-Law Z581-2010.
Page 136 of 325
Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
Draft Zoning By-Law Z581-2010.
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
Draft Zoning By-Law Z581-2010.
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
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Staff Report D2010-18 regarding 911772 Ontario Inc. Rezoning /
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I
CORPORATION OF THE MTJNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: Jlur;re 17,2070
FROM: Gerry LeMay, Manager Public Works FILE: fo t" L+y
SUBJECT: Repairs to Heritage Line NUMBER: PW 2010-12
Purpose
This report outlines the work to be completed by The Public Works Department and MSO in order to
repair the "dips" in the roadway on Heritage Line ensuring the roadway is safe for the residents
within the Municipahty of Bayham.
Background
Council has given the Public Works Department monies for special repairs with asphalt on the
roadways in the Municipality of Bayham. This report outlines where the repairs will be undertaken
within the Municipality of Bayham.
Staff Comments
The Manager of Public W'orks has noted the roadway along Heritage Line has experienced some
settling of asphalt, in the 56,000 block of Heritage Line, due to the installation of sanitary laterals
some ye¿ìrs ago. This generally is a very slow process in order to have the asphalt settled to
accommodate the installation of new structures under the roadway. Our capital budget had an item of
$ 30,000 formiscellaneous asphaltrepairs. The approximate costof repairwill be $ 8,000 to allow
the company to heat the roadway so new asphalt will adhere to the existing asphalt and stop any
spalding or chipping of the new material away. Manager of Public V/orks has spoken with the
County of Elgin regarding the condition of the roadway and the means of repairing the roadway does
not meet with the County's approval therefore we have the option of repairing the road at our cost or
diverting the complaints to the County . Under the Strategic Priorities Goal #2 (Ensure reliable, well
maintained and secure infrastructure) subsection 3 we have met this parameter of the priorities with
this By-Law ensure a standard system for the Municipal roadways.
Attachments
Strategic PIan Goal(s)
l Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Staff Memorandum 2010-01 be received.
Respectfully submitted,
y, Manager Public Works
Staff Report PW2010-12 regarding Repairs to Heritage Line.
File: T06
Page 149 of 325
Page 150 of 325
1
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Road Closure Application - Chestnut Street Allowance
DATE: June 11,2010
FILE: IO9
NUMBER: PR2010-05
Purpose
This report is to further consider closing and conveying a portion of the Chestnut Street unopened
road allowance east of Elm Street in Vienna.
Background
In November 2009, Council considered staff report PR2009-17, regarding application from an
abutting property owner to close and convey a portion of the unopened Chestnut Street road
allowance between Edison Drive and Elm Street in Vienna. After consideration, Council adopted
the following resolution:
THAT staff be directed to initiate required procedures pursuant to the Municipal notice byJøw to
close an unopened portion of the Chestnut Street road allowance between Edison Drive and Elm
Street in Vienna, provided the applicants pay required expenses, and that upon closure ofthe road,
the lands be conveyed to the abutting property owners at appraised value.
Since that time, staff acquired an appraisal which values the lands at $5,500. A survey of the
subject lands has also been acquired. Expenses for these services will be reimbursed by the
applicants. A survey ofthe subject lands has also been acquired.
Staff have also proceeded with advertisement in the local newspaper (Aylmer Express) on June 2,
2010, and notice to abutting property owners and area utilities, in accordance with the municipal
Notice By-law. The Notice advises that Council will consider the closure at its June I7, 2010
meeting.
Staff Comments
In addition to the applicant, staff have also had some discussions with the other abutting property
owners regarding to this closure. Both other owners (Abraham and Maria Dyck and Henry and
Margaret Wolf) have indicated that they wish to acquire that portion of the road allowance that
abuts their property, at the appraised value per acre plus proportionate share ofthe related survey
work and involved legal fees. No other individuals have commented at the time of drafting this
report.
Staff had commented initially that an easement for drainage works should be retained in this area.
It is suggested that an easement affecting one half of the road allowance would be sufficient, and
should be retained over Part 1 as shown on Plan llk-9227.
At this meeting (June 17,2010), Council may accept any written comments and will hear from any
person that claims their lands will be prejudicially affected by the closure.
Staff Report PR2010-05 regarding Road Closure Application -
Chestnut Street Allowance.
Page 151 of 325
2
After affording the opportunity for persons to address the matter, Council may determine if it
wishes to proceed.
Attachments
l. Copy of Notice of Road Closing
2. Draft By-law No. 2010-062, being a by-law to stop up, close, and convey part of the road
allowance known as Chestnut Street according to Registered Plan 54.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Recommendation
THAT ByJaw No. 2010-062, being a by-law to stop up, close and convey part of the road
allowance known as Chestnut Street according to Registered Plan 54, designated as Parts 1,2 and3
on Plan llR-9227, be presented to Council for enactment.
Staff Report PR2010-05 regarding Road Closure Application -
Chestnut Street Allowance.
Page 152 of 325
THE GORPORATIOII OF THE
MUI{IGIPATITY OF BAYHAM
ã&a iloTtGE 0F R0AII Ctostltc
TAKE NOTICE that the Council of the Corporation of thc Municipality
of Bayham at its meeting to be held in Council Chambers at 9344 Plank
Road, Sbaffordville, Ontario on Thursday June 17, 2010 at 7:00 p.m.
will consider a By-law to stop up, close and convey part ofthe road
allowance known as Chestnut Street according to Registered Plan 54 of
the Municipality of Bayham, formed Village ofVienna, in the County
of Elgin and designated as Pa¡ts 1,2 and 3 on Plan llP.-9227, as shou,n
on the key map below.
Fu¡ther information may be obtained from the Municipal O{fice during
regular business hours (Monday through Frida¡ 8:30 a.m. - 4:30 p.m.)
Written commsnts may be submitted to the address belou'. Council will
hear in person or by counsel, solicitor o¡ agent, any persoû rvho claims
that their lands willbe prcjudicially affected and who applies to be heard
by calling theAdministrator on or before 4:30 p.m., Friday June 11, 2010.
Iâ¡HþNP^I¡W OÊ BAYITA¡¡
Dated at the Municipality
ofBayham this 2nd day of
June 2010.
Kyle Krugeç Adminiskator
Municipality of Bayham
P.O. Box 160,
9344 Plank Road
St¡affordville,
ONNOJ IYO
Ph 519-866-552r
Fx 519-866-3884
Staff Report PR2010-05 regarding Road Closure Application -
Chestnut Street Allowance.
Page 153 of 325
THE CORPORATION OF TTTE
MT]IVCIPALITY OF BAYIIAM
BY-LA\ü 2010-062
BErNG A BY-LAW TO STOP UP, CLOSE AND COIYVEY
PART OF THE IIIIOPENED ROAD ALLOWANCE
KNO\il]\ AS CTTESTNUT STREET ACCORDING TO
REGISTERED PLAN 54 OF THE MT]I\ICIPALITY OF
BAYHAM, FORMERLY VILLAGE OF VIENNA, IN THE
couNTY oF ELGIN, DESTGNATED AS PARTS 1,2 AI\D 3
ON PLAI\ IIR.9227
WHEREAS Section l1 of the Municipal Act,200l, S.O. 2001, c.25 æs amended provides
that a lower tier municipality may pass byJaws respecting Highways, including parking and
traffrc on highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the
capacity,rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS notice of intent to pass this By-law has been published once in the Aylmer
Express, a newspaper of general circulation to the area;
Al[D \ryHEREAS the Council of the Corporation of the Municipality of Bayham has heard in
person, or by counsel, solicitor or agent, all persons claiming that their land will be
prejudicially affected by this ByJaw and who applied to be heard;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to stop up, close and convey those parts of the road allowance known as Chestnut
Street according to Registered Plan 54, designated as Parts I,2 and 3 on Plan llR-9227, and
to convey such parts to the adjoining land owners.
THEREFORE THE COI]NCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. TI{AT upon and after the passing of this By-law those portions of the unopened road
allowance described as Part of the road allowance known as Chestnut Street according to
Registered Plan 54 in the Municipalþ of Bayham, formerly Village of Vienna, in the
County of Elgin, (Geographic Township of Bayham), designated as Parts 1,2 and 3 on
Plan 1 lR-9227, be and are hereby closed and stopped up.
2. THAT part of the said unopened road allowance described as Part of the road allowance
known as Chestnut Street according to Registered Plan 54 in the Municipality of Bayham,
formerly Village of Vienna, in the County of Elgin, (Geographic Township of Bayham),
designated as Part I on Plan IIF.-9227 shall be conveyed to Jaroslav and Vilma Barvinek
for consideration in the amount of $2,750 plus reimbursement of legal, advertising, survey,
and appraisal costs, and subject retention of an easement for storm water purposes.
Staff Report PR2010-05 regarding Road Closure Application -
Chestnut Street Allowance.
Page 154 of 325
TFIAT part of the said unopened road allowance described as Part of the road allowance
known as Chestnut Street according to Registered Plan 54 in the Municipality of Bayham,
formerþ Village of Vienna in the County of Elgin, (Geographic Township of Bayham),
designated as Part 2 on Plan IIR-9227 shall be conveyed to Abraham and Maria Dyck for
consideration in the amount of $1,375 plus reimbursement of legal, advertising, survey, and
appraisal costs.
TFIAT part of the said unopened road allowance described as Part of the road allowance
known as Chestnut Street according to Registered Plan 54 in the Municipalþ of Bayham,
formerly Village of Viennq in the County of Elgin, (Geographic Township of Bayham),
designated as Part 3 on Plan llR-9227 shall be conveyed to Henry and Margaret V/olf for
consideration in the amount of $1,375 plus reimbursement of legal, advertising, survey, and
appraisal costs.
TFIAT this by-law shall be registered in the Land Registry Ofüce for the Registry Division
ofElgin, (No. 11).
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 17th day
ofJuner 2010.
MAYOR CLERK
Staff Report PR2010-05 regarding Road Closure Application -
Chestnut Street Allowance.
Page 155 of 325
Page 156 of 325
1
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: June 1I,2010
FROM: Administrator FILE: (Oq
SUBJECT: Road Closure Application - First Alley NUMBER: PR2010-06
Purpose
This report is to further consider closing and conveying a portion of the First Alley unopened road
allowance west of Union Street in Vienna.
Background
In March 2010, Council considered staff report PR2010-03, regarding application from an abutting
properly owner to close and convey a portion of the unopened First Alley road allowance west of
Union Street in Vienna. After consideration, Council adopted the following resolution:
THAT staff be directed to initiate required procedures pursuant to the Municipal notice byJaw to
close an unopened portion of the First Alley road allowance west of Union Street in Vienna,
provided the applicants pay required expenses, and that upon closure of the road, the lands be
conveyed to the abutting property owners at appraised value.
Since that time, staff have met with the applicant regarding appraised value for the lands. It was
noted that an identical section of the same road allowance was previously conveyed in 2008 at
$950, based on an appraisal at that time. In order to avoid additional appraisal fees, it was
suggested that amount be utilized for this conveyance as well. A survey of the subject lands has
also been acquired.
Staff have also proceeded with advertisement in the local newspaper (Aylmer Express) on June 2,
2010, and notice to abutting property owners and area utilities, in accordance with the municipal
Notice By-law. The Notice advises that Council will consider the closure at its June ll, 2010
meeting.
Staff Comments
Staff have received verbal confirmation (by phone) from the second properly owner abutting this
road allowance to the north, that they have no objections to this proposed closure and have no
interest in acquiring arry portion of the lands. No other inquiries or comments in regard to this
matter have been received from any members of the public at the time of printing this report.
At this meeting (June 17, 2010), Council may accept any written comments and will hear from any
person that claims their lands will be prejudicially affected by the closure.
After affording the opportunity for persons to address the malter, Council may determine if it
wishes to proceed.
Staff Report PR2010-06 regarding Road Closure Application -
First Alley.
Page 157 of 325
Attachments
1. Copy of Notice of Road Closing
2. Draft By-law No. 2010-063, being a byJaw to stop up, close, and convey part of the road
allowance known as First Alley according to Registered Plan 54.
Strategic Plan Goal(s)
Goal #l - Practice responsible financial management
Recommendation
THAT By-law No. 2010-063, being a by-law to stop up, close and convey part of the road
allowance known as First Alley according to Registered Plan 54, designated as Part 1 on Plan I lR-
9220, be presented to Council for enactment.
Staff Report PR2010-06 regarding Road Closure Application -
First Alley.
Page 158 of 325
THE CORPORATION OF THE
MUNICIPALITY OFBAYHAM
NOTICE OF ROAD CLOSING
TAKE NOTICE that the Council of the Corporation of the
Municipality of Bayham at its meeting to be held in Council
Chambers at9344 Plank Road, Straffordville, Ontario on
Thursday June 17 at7:00 p.m. will consider a ByJaw to stop
up, close and convey part ofthe road allowance known as First
Alley according to Registered Plan 54 of the Municipality of
BaÈa¡n, formerly Village of Vienn4 in the County of Elgin
and designated as Part 1 on Plan I lR-9220,as shown on the
key map below.
Further information may be obtained from the Municipal Ofüce
during regular business hours (Monday through Friday, 8:30 a.m.
- 4:30 p.m.)
Written comments may be submitted to the address below.
Council will hear in person or by counsel, solicitor or agenl,
any person who claims that their lands will be prejudicially
affected and who applies to be heard by calling the Administrator
on or before 4:30 p.m., Friday June I l, 2010.
Dated at the Municipality of Bayham this 2nd day of June, 2010.
KEY MAP
KEY MAP
i¿RJHIOIPÂIJTY OF SAYHAM
Kyle Kruger, Administrato¡
Municipality of Bayham
P.O. Box 160, 9344 Plank Road
Straffordville, ON NOJ lYO
Ph 519-866-5521
Fx 519-866-3884
Staff Report PR2010-06 regarding Road Closure Application -
First Alley.
Page 159 of 325
TIIE CORPORATION OF TI{E
MT]NICIPALITY OF BAYHAM
BY-LAW 2010-063
BEING A BY-LAW TO STOP Up, CLOSE AND COIYVEY
PART OF TIIE TJNOPENED ROAD ALLOWANCE
KNOWN AS FIRST ALLEY ACCORDING TO
REGISTERED PLAI\ 54 OF THE MTJNICIPALITY OF'
BAYTIAM, FORMERLY VILLAGE OF'VIENNA, IN TIIE
COTJNTY OF ELGIN, DESIGNATED AS PART 1 ON PLAN
lrR-9220.
\ryHEREAS Section l1 of the Municipal Act,200l, S.O. 2001, c.25 as amended provides
that a lower tier municipalþ may pass by-laws respecting Highways, including parking and
traffic on highways;
AllD \ryHEREAS Section 8 of the said Municipal Act provides that a municipality has the
capacity, rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AIYD WHEREAS notice of intent to pass this ByJaw has been published once in the Aylmer
Express, a newspaper of general circulation to the area;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham has heard in
person, or by counsel, solicitor or agent, all persons claiming that their land will be
prejudicially affected by this By-law and who applied to be hea¡d;
AND WHEREAS the Cotrncil of the Corporation of the Municipality of Bayham deems it
expedient to stop up, close and convey that part of the road allowance known as First Alley
according to Registered Plan 54 in the Municipality of Bayham, formerly Village of Vienn4
in the County of Elgin, (Geographic Township of Bayham), designated as Part I on Plan I lR-
9220, and to convey such part to the adjoining land owner.
TIIEREFORE THE COTJNCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLO\ilS:
1. TFIAT upon and after the passing of this By-law those portions of the unopened road
allowance described as Part of the road allowance known as First Alley according to
Registered Plan 54 in the Municipality of Bayham, formerly Village of Vienna, in the
County of Elgin, (Geographic Township of Bayham), designated as Part I on Plan l lR-
9220, be and are hereby closed and stopped up.
2. THAT part of the said unopened road allowance described as Part of the road allowance
known as First Alley according to Registered Plan 54 in the Municipality of Bayham,
formerþ Village of Vienna, in the County of Elgin, (Geographic Township of Bayham),
designated as Part 1 on Plan llP.-9220, shall be conveyed to Peter Dyck for consideration
in the amount of $950 plus reimbursement of legal, advertising, survey, and appraisal costs.
Staff Report PR2010-06 regarding Road Closure Application -
First Alley.
Page 160 of 325
3. THAT the Mayor and Clerk of The Corporation of the Municipality of Bayham be and they
are hereby authorized and directed to execute such deeds or other documents as may be
necessary to effect conveyances of those parts of the said road allowances described herein
and which have been stopped up and closed.
4. THAT this by-law shall be registered in the Land Registry Offrce for the Registry Division
ofElgin, (No. ll).
READ A FIRST, SECOND AND TIIIRD TIME At\D FINALLY PASSED this 17th day
ofJune,2010.
MAYOR CLERK
Staff Report PR2010-06 regarding Road Closure Application -
First Alley.
Page 161 of 325
Page 162 of 325
@is form¡qqst be suþrnitted to Council at leastóïeekq prio¡jg--eveJtÛ
Nanne of ûrganiratås)ü Mrking Request -
'7
R o6
SpccifÌc
r rjl.
Name of Special Ëvent " S*tcfFclJ , ;]\e l:|,joÇ r^.d,¡rn ,. &I--
tr)ste of $ipeeial Evenf - -A.ry*"i âØ 2O/0
Start-time of Event - ? ^,^Fiuish- _\CI:3ep-_
Route..{.{lsoprovidenu¡i -.å{o.r\crrg Flo,"r - 9¿ko.\ - n¿r*h c,n--6rçrÀon$-,=------_-_
i¿rÉsÇon flo"^ - Nar{k ,t" (lss'f s'r. - èad o^ 'Th¡rq| - 9oztr!'t:"t-
Request lRoad.Closure, TraffÏc Coutrol etc,) -
Éæ-fßio C¿'.+*t ¡ cla5^r.a .rÉ ct¡rl, CI*f"f g
MaxÅmurn Number of people expected to aftend -àæso
Å.ny Speci¡l Needs -
:Ø ll.sror
&¡cractdeç, ele+n,êe)t eJ f".0,
ÅpplÊcent o ,^" - PA, L- €A S
& $ignature
rïLunicipai Represeutative Siguature -
Ont¿rio Prcvincial Police
42æ6 Jobn V/ise Line
R.R. # 5
St. l!,.homas, Ottario HsP 3S9
TFhoue: 519-ó3i -2920
J Fax',519-ó31-2.923
Cel[: 519-878-6029
Elgin-St. T'homas EMS
put¡'Manager
^r/Fax: 519-637-3484
Pirane: 519-63?-3098
Tillsonburg F'ire Dispat+ir
80 Concession Sreet East
Tillsonburg, ON N'4G - 4Z,8
Phone: 519-842-2905 (non-emergency #i
{Fax: 519-842-2190
Central funbuiance Communicatiom Centre
1510 Woodcock Sheet, Suíte #20
Londo¡l gþ{ N6H 5Sl
Phone: 5i9-661-1784 Fax: 519-66i-1799
Event Road Closure Request Form from Straffordville Community
Committee regarding "Straffordville Watermelon Fest".
Page 163 of 325
C.aB,noe ßr'-$t F"¡
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HAMu-T OF STRAFFORQVÍLLE
TOWNSHIP OF BAYHAM
McP a
CYR'L J. DEã'IÊYEAÉ LIMIÍED
COH'ULr'XO ENO'NUA'
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Upon Council approval, a copy of this notice and the map submitted will be provided by the Municipality
to the following:
Gerry LeMay, Manager of Public Works Clayton Watters, Engineer
Municipalþ of Bayham County of Elgin
Box 160 Straffordville, ONNOJ 1Y0 450 Sunset Drive
Phone: 519-866-5521 Fax: 866-3884 St. Thomas, ON N5R 5V1
Phone: 519-631-1460 Fax: 519-633-766I
Fire Chief
Municipality of Bayham
Box 160, Straffordville, ONNOJ 1Y0
Phone: 5L9-866-5521 Fax: 866-3884
File: Forms/ Event Notice-Road Close
Event Road Closure Request Form from Straffordville Community
Committee regarding "Straffordville Watermelon Fest".
Page 165 of 325
Page 166 of 325
Municipatity of Bayham
Building Permits
For The Month of May 2010 File: PlO
8
D¡te:Jun-02-2010
No.Date Roll #Permlt
Holder
Property Descrlptlon Bulldlng
Type
V¡lue Permit
Fee
Septic /Sewer
Fee
38 3-Mav 0-004-32510 Klassen. Susana 56058 Heritase Line conshuctDatio deck l92so ft 1.500 75.0(
39 3-Mav 0-006-17400 Goncz. Steve 58218 Carson Line lonstruct one storey sunroom addition 364so ft r 5.000 242.0(
40 4-Mav 0-004-01915 Wall. Mike 51218 Calton Line construct one storev addition 8l6sq ft 99.500 505.0(
4t 7-Mav 0-008-05000 Fliebert. Johan 54701 ViennaLine Dne storey addition w/ 640so ft finished basernent 200.00(1415.0(350.0(
42 7-Mav 2-001-19000 Boughner, Rov 25 Erieus Sheet demolish attached garase 600sq ft 7s(75.0(
43 lO-Mav 0-003-15ll0 Steinhoff. Laurel 8880 Tollsate Road install wood bumins stove t.00(75.0(
44 10-Mav 0-006-l l70l llighwav Meadows Inc ll98l PlankRoad install mobile home I I lgso ft 80-00(715.0(
45 ll-Mav 0-006-06420 Wall- Mike 1050 Ridee Line construct one storey house Vatt ga¡age 249lsq ft 200.00(l3l6-0(350.0(
46 l3-Mav 0-005-02001 Solwell, Randy 10085 Culloden Road construct Datio deck with roof 288so ft 6.00(141.0(
47 l3-Mav 0-002-l 100 Froese, John 57604 Tunnel Line replace existins seDtic tank 2.00(250.0(
48 l3-Mav 0-004-34200 Dygos. Rebecca 9317 Plank Road move storaqe shed onto lot 220so ft 2.00(75.0(
49 l3-Mav 2-001-34800 Vince, Norma 23 Wellineton Street convert front oflaundry mat to take-out snack bar 6.00(163.0(
50 l4-Mav 0-003-12400 fupper. Tammv 57346 Jackson Line remove load bearinc wall . install beam 5.50(I19.0(
51 l7-May 0-006-09600 Sandham, Edgar I 1045 Bavham NorfBndrv install 5 tobacco kilns 2200so ft 12.00(375.0(
52 l8-Mav 0-004-23 I 04 Siesbrecht. Tina 8347 Sandvtown Road constn¡ctpatio deck l68sq ft& shed lóOsq ft 7.00(150.0(
53 2O-Mav 0-006-l l70l llighway Meadows Inc ll98l PlankRoad install mobile home l292so ft 90.00(795.0(
54 28-Mav 0-008-03501 Giesbrecht, Diedrich i3827 Vienna Line constn¡ct one storey addition 384sq ft l5-00(252.O(
36 29-Aor l-004-24900 Peidl- Ramona i5867 Third Street install storase shed in backvard l20so ft 2.70(75.O(
37 29-Apr )04'28500split Hildebrandt. Will i5551 Main Sheet construct one storey house w/att earaee 2364so ft 120.00(t237.Ot 175.0(
May-l0 t65.950 E.050.00 875.0t
2O1O YEAR TO DATE 2,093.866 20.231.00 2000.0(
M¡Y-09 t-562-20(33ss.00 700.0(
2OO9 YEARTO DATE 2.721.E0(13.670.00 2E75.0(
sM6/9/20r0
excel\monthly\buildper
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Page 168 of 325
(
Straffordvitle Minor Ball Association C- / 3
May 30,2010
ATT: Lynda Millard, Clerk
Municþal Office
g344Plar/r-Road, Box 160
Straffordville ON NOJ 1Y0
I am writing this letter on behalf of the Straffordville Black Sox Junior Men's
Fastball team.
On June 26fr andJune2Tth,the Team will be hosting the Ontario Rural Softball
Association (ORSA) Junior Men's competition in Straffordville, at the Straflordville
Community Centre. The event will host approximately six teams of 15 players each. We
will be obtaining a special occasion permit to serve alcoholic beverages in the outdoor
pavilion and fenced inarcanear the ball diamond along with a full BBQ menu and other
non-alcoholic beverages. All proceeds will go towards Straffordville Minor 8a11. The
exact dimension of the fenced in area and pavilion are 58'by 95'.
We have hired a sma¡t serve certified bartending staffto operate the sales of
beverages, on Saturdaybetween I l:00 am and l0:00pm, and 12:00 pm and 6:00 pm
Sunday. This time period may be shortened if the competition concludes early on both
days.
If you have any questions or concems, please contact event co-ordinator, Luke
Demeter, at 519 -67 0-19 42.
Thank you,
Straffordville Minor B all
Correspondence dated May 30, 2010 from Straffordvillle Minor
Ball regarding "Ontario Rural Softball Association Junior Men's
Page 169 of 325
Page 170 of 325
Þr¡ I
Municipality of Bayham
P.O. Box 160,
9344 Plank Road
Straffordville, On,
NOJ 1YO
To whom it may concern:
Please except this letter as an application for an exemption from By-Law Y200'l-57 (to regulate
and control noises) for our property at 56357 Jackson Line, Straffordville, On, NOJ 1Y0.
Name of applicants:
Melvin Tupper
Karen Tupper
Tammy Tupper
Address of Applicants:
56374 Jackson Line, R.R.#1,
Straffordville, On,
NOJ 1YO
Description of Sound Source:
Band and D.J. Equipment
Singing
Statement of the particular provisions of by-law from which exemption is sought:
See Table 3-1, item 4- The operation of any electronic device or group of connected electronic devices incorporating one
or more toud speakers or other electro mechanical transducers and intended for the production,
reproduction or amplification of sound.
See Table 3-1, item 12
Yelling, shouting, hooting, whistling or singing.
Period of time for which exemption is sought:
July 3ñ 2010, 3:00pm - July sth 2010, 1:00am
The Reason why the exemption should be granted:
Tammy Tupper's Wedding Celebration
Statement of Steps, if any, planned or presently being taken to bring about compliance
with the byJaw:
1. Application to council for an exemption from By-Law #2001-57 (to regulate and control noises).
Z. Piâce a publication within the preceding ten (10) Days, in the A.t LølÉ f 'P<Ërî.
Newspaper which is of genera lity, of a notice of intention to apply
for an exemption to this By-Law #2001-57 , containing the information required by clauses 6.11.2
Details of application for Exemption (a) through (e), and further stating the date upon which it is
intended that application will be made to council.
Sincerely,
Tammy Tupper Karen Tupper Melvin Tupper
Application for exemption from By-Law 2001-57 (to regulate and
control noise) regarding Tupper Wedding Clelbration.
Page 171 of 325
Page 172 of 325
2009.11.27 6.3 9050
001686 NATHAN TOWI.¡SEND
payroll PAYROLL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0610712010
0fl07r2010 I
Cheque Arnount -
Cheque Run Total -
0610712010 1l:134M
008628
844.09
i
l
Page
Cheque Register being Cheque #8628 to Cheque #8674 inclusive,
totaling $82,872.93 and Payroll Disbursements for the period
Page 173 of 325
2009.11.27 6.3 9050
OOO249 DEGROOTE.HILL
ùuck purdrase
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 06/08/2010
06/08/2010 10:544M
2OO9 GMC CA¡.¡YON TRUCK æto7t2010 I 16,1U.42
Cheque Amount -16,10/'.42
Cheque Run Total -16,104.42
Cheque Register being Cheque #8628 to Cheque #8674 inclusive,
totaling $82,872.93 and Payroll Disbursements for the period
Page 174 of 325
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/10/2010
001647 125s475 oNTAR|O LTD
639919 HAND SOAP o5to5t2010 I 16.94 008630
Cheque Amount -
06110120'10 1:5lPM
OOOO52 AMTELECOM COMMUNICATIONS
Jun0060257907
Jun0060341982
Jun0060408229
Jun0060493387
June51987¡f4054
INTERNET. OFFICE 06rc1no10
INTERNET - EDISON MUSEUM 06/01/20,10
TELEPHONE.INTERPCENTRE 0610112010
06t01t2010
06/01/2010
16.94
85.00 008631
48.25 008631
48.25 008631
28.30 008631
105.95 008631
I
I
I
I
I
Cheque Amount -
001688 ANGER'S LAWN & GARDEN EOUIPMENT
't16't42 AIR FILTER o4120t2010 I
Cheque funount -
000069 ASSOCIATION OF ONTARIO ROAD
winter maintenance AORS WINTER MAINTENANCE SCI 06/09/2010 I
Cheque Amount -
OOOO75 AYLMER EXPRESS
0000153926 ROADCLOSURE 0512812010 I
Cheque Amount -
OOOOSI AYLMERTIRE
0000065335
0000065532
OOOO91 BARRYR.CARD
212013-34 LEGAL SERVICES 06/01/2010 I
Cheque Amount -
001448 BIGAG SERVICES INC.
228 SPREAD LIQUID BIO.SOLIDS 0510812010 I
Cheque Amount -
OOOI41 CAIN'S AUTO SALES & SERVICE
INTERNET - PB MUSEUM
INTERNET- GARAGE
REPAIRTIRE
REPAIR GRADERTIRE
31.76
908.25
315.75
31.76 008632
008633
008634
008635
008635
008637
908.25
57.33
05126t2010
05t31t2010
57.33
123.3'l
367.25
Cheque Amount -490.s6
38.33 008636
38.33
6,418.91
81 3l
8158
81 59
8207
8228
8232
TOW IN, REPLACE FUEL PUMP
REWRE CB RADIO
DIAGNOSE TRANS PROBLEM
LOF
LOF
LOF
05t17t2010
05120120'to
0st20t2010
0512712010
o513',v2010
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6,418.91
1,417.05 008638
65.54 008638
116.39 008638
44.02 008638
48.54 008638
44.02 008638
000156 CANADIAN PIPE & PUMP SUPPLY LTD
Cheque Amount -1,735.56
Page
Cheque Register being Cheque #8628 to Cheque #8674 inclusive,
totaling $82,872.93 and Payroll Disbursements for the period
Page 175 of 325
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611012010
f424450 FILTERS 05t21t2010 I 442.40 008639
Cheque Amount - 442.40
OOOIOO CORPORATE EXPRESS
2510't545 SHARPIE MARKERS, CARTRIDGES 05t17t2010 I 59.37 008ô40
Cheque Amount - 59.37
OOO229 DANCE SEVVER CLEANING INC
11382 UNBLOCKSTORM DRATNS 05t18t2010 I 1,102.50 008641
Cheque Amount - 1,102.50
OOI329 DAVIDSON GENERAL REPAIR
126067 REP1áCE RADIATOR 0610812010 I 402.98 008642
Cheque Amount - 402.98
00,1690 DOVVLER-KARN
140465
14M66
140467
140633
251104
251105
Cheque Amount - 6,683.67
OOO299 ELGIN PURE WATER
0000157322 MONTHLYRENTALCHARGE O6t01t2010 I 106.58 008644
Cheque Amount - 106.58
OOO334 FASTENALCANADA
ONTIS35O86 SUPPLIES
ONTIS35134 BOLTS
05t11t2010 I 1,144.30 008643
0511112010 I 9M.19 008643
0511112010 I 789.25 008643
05t26t2010 I 1,804.90 008643
05t2712010 I 854.51 008643
0512712010 I 1,186.52 008643
0512812010 I 50.29 008645
o5128120'to I 14.13 008645
0611012010 1:51PM
ESSO N/L
DIESEL DYED
L SUL D/C/
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L SUL D/C
DIES DYED
ChequeAmou t- U.42
OO.I535 FLOWMETRIX TECHNICAL SERVICES
1539 TURBTDTMETER TRA|N|NG 05t3112010 I 210.00 008646
1540 TURB|DITY STANDARDS O5131t2010 I 397.76 008646
Cheque Amount - 607.76
OOO357 G& K SERVICES CANADA INC
'1518558291 SHOP TOWELS, FLOOR MATS 0512712010 I 178.94 008647
Cheque Amount - 178.94
00.1239 GREAT LAKES NEW HOLLAND INC
1329T BOLTS. SPR|NGS, NUTS O5t04t2010 I 489.32 008648
Cheque Amount - 489.32
001258 HENNESSY GIBSON HOGAN
15283-19 LEGAL SERMCES 06102t2010 I 3,219.71 008649
Page 2
Cheque Register being Cheque #8628 to Cheque #8674 inclusive,
totaling $82,872.93 and Payroll Disbursements for the period
Page 176 of 325
2009.11.27 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 06/10/2010
Cheque Amount - 3,219.71
OO0/.22 HORNSBY CANVAS & TARPAULIN LTD
17050 RENTAL OF MANNEQUTNN 05t28t2010 I 56.50 008650
ChequeAmount- 56.50
OOO427 HYDRO ONE NETWORKS INC
June1885G12458 UTILITIES - LIBRARY 0610212010 I 102.34 008651
June25240-95021 UTILITIES - RCHMND RD PUMP 0610212010 I 243.69 008651
June28799-40004 UTILITIES - PUMP#1 0610212010 I 269.76 008651
June5025G'12458 UTILITIES - MARINE MUSEUM 0610212010 I 78.30 008651
June5645G12330 UTILITIES - BOAT IáUNCH OGlO2l2O10 I 41.79 008651
June6276043000 UTILITIES - E.C.C. 0610212010 I 97.41 008651
June8777ù2Û012 UTILITIES - EDISON MUSEUM OO|OZ2010 I 149.43 008651
June9385G12278 UTILITIES - PB FIREHALL 0610212010 I 148.71 00865l
Cheque Amount - 1,131.43
@0444 J/E BEARING AND MACHINE LTD
268311 SNAP R|NGS, CAp SCREWS, WAS 06t0412010 I 62.53 008652
Cheque Amount -62.53
000466 JIMMIJONS
33576
33633
ChequeAmount- 865.20
OOO51O KI.ASSENAUTO PARTS
1-56132 F|LTERS, OtL 05t19t2010 I 98.35 008654
1-56155 otL 05t20t2010 I 125.U 0086s4
Cheque Amount -224.19
OOO513 KOOLEN ELECTRIC
15742
15745
15746
15747
15748
Cheque Amount - 1,395.70
OOO519 KYLE KRUGER
conference AMCTO CONFERENCE 06110t2010 I 1,441.55 0086s6
Cheque Amount - 1,441.55
OOO555 LONG POINT REGION CONSERVATION
'05358 2ND QUARTER LEVEY'10 01t2712010 I 10,804.50 008657
0611012010 1:51PM
MONTHLY UN|T RENTAL 05/06/2010 I 757.05 008653
uNlT RENTAL - BALL DtAt¡tOND 05n5t2010 I 108.'t5 008653
AIR CONDTTTONER SERVTCE 05t31t2010 I 118.13 008655
INSTALL BRTDGE MARKERS 06/03/2010 I 190.05 008655
REPATR DUSK TO DAVV}¡ LTGHT 06t03t2010 I 110.60 008655
REPALCE FTXTURE - RCHMND Ro/ 06/03/20.t0 I 583.34 008655
LIGHTING REPAIR. SKATE PARK 0610212010 I 393.58 008655
ChequeAmount- 10,804.50
Page 3
Cheque Register being Cheque #8628 to Cheque #8674 inclusive,
totaling $82,872.93 and Payroll Disbursements for the period
Page 177 of 325
OOI543 OTTER VALLEY CHAMBER OF COMMERCE
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0611012010
0611012010 1:51PM
wi-fi W.FI INSTALL.ATION 0610412010 I 400.00 008658
GhequeAmount- 400.00
OOO7I6 PRAXAIR DISTRIBUTION
09077502 LEASE RENEWAL 05t2U2010 I 247.24 008659
09134198 CYLTNDER RENTAL O5t2812010 I 23.15 008659
Cheque Amount - 270.39
OOO733 R&RREFRIGERATION
300'f RooFToP MATNTENANCE 05t28t2010 I 474.81 008660
Cheque Amount - 474.81
OOI574 R-SAFETY
RS-16808 SHTRTS, RATNSUTTS O6102J2010 r r,æ6.el 008661
Cheque Amount - 1,336.41
OOO743 RBCROYALBANK
May45160500O4037598CANADAPOSTFLYERS-HAZDAY OSl13l2O1O I 257.29 008662
May4516050004037580 ANNUAL FEE O5lO1l2O1O I 12.00 008662
May4516050004037598 SYMANTEC 0511112010 I s52.16 008662
Cheque Amount - 821.45
000768 ROBERTRONSON
58478 ENTERTATNMENT- EDTSONFEST 06105t2010 I 195.00 008663
Cheque Amount - '195.00
OOO783 ROYAL FENCE LIMITED
42'tæ GUARD RAIL REPATRS 0512812010 I 1,130.46 008664
Cheque Amount - 'l,130.46
000806 SGSCANADAINC
10426589 LAB FEES 05t27t2010 I 1,142.95 008665
001691 TCGASPHALT
1370ø.
Cheque Amount - '1,142.95
ASPHALT - PORT BURWELL v|g]¡'rlt 05t20t2010 I 5,032.86 008666
Cheque Amount - 5,032.86
001689 TILLSONBURG NEWS
Ae#182222 SUBSCRIPTION RENEWAL 0610812010 I 165.17 008667
Cheque Amount- 165.17
OOO913 TOWNSHIP OF MALAHIDE
10-144 TNFORMATTON TECH MAY28/10 05t31t2010 I 1,438.49 008668
10-149 EAST ELGTN MAPPTNG PARTNERS 05t31t2010 I 8,505.01 008668
10-150 EAST ELGIN MAPPTNG PARTNERS 06t01t2010 I 1,533.91 008668
Page 4
Cheque Register being Cheque #8628 to Cheque #8674 inclusive,
totaling $82,872.93 and Payroll Disbursements for the period
Page 178 of 325
2009.11.27 6.3 9050
OOO93O TSCSTORESL.P.
181028000
181029981
MUNICIPAL]TYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611012010
Cheque Amount -
0511112010
0512512010
Cheque Amount -
05t0312010
05/06t2010
0s/06Í20't0
05/06/2010
oil1?/2010
05113120'to
05n712010
ost18t2010
o5l25no10
0611012010 l:51PM
CHLORINE
CHLORINE
11,477.41
22.59 0086ı9
19.20 008669
OOO953 MENNAHOMECENTERLTD
350860
351026
351036
351041
35124Æ,
351316
351507
351555
351775
DRILL BIT
CONCRETE MIX
GARBAGE BAGS. BULBS
MEASURING TAPE. CONNECTORS
FUNNEL
READYMIXCEMENT
FLASHLIGHT
MARKING PAINT, MARKER
POSTS
4't.79
38.41 008670
4s.09 008670
30.01 008670
41.5',t 008670
3.15 008670
9.02 @8670
11.29 008670
19.37 008670
82.99 008670
OOO957 VOTH SALES &SERVICE LTD
0m0182987
0000182990
Cheque Amount -
REPAIRA/C SYSTEM 05131120'to
LIGHT NOT WORKING ON TRAILET O5,ß1N0IO
Cheque Amount-
o5126t2010 I
Cheque Amount-
0,4.282010 I
Cheque Amount-
ù5n5no10 I
Cheque Amount -
Cheque Run Total -
280.U
1,059.19 008671
78.82 008671
0@969 VVESTBURNE RUDDY ONTARIO
3462636 LTGHTS
OOO981 WLSON'S LAWN CARE
sidewalksrveepfng SIDEWALKSVVEEPING
000986 WORKPI-ACE SAFETY & INSURANCE
1625314 May'10 MAY"IO REMIT
169.22
590.63 008673
1,r38.01
169.22 008672
590.63
1,904.15 æ8674
1,904.15
65,924.42
Page
Cheque Register being Cheque #8628 to Cheque #8674 inclusive,
totaling $82,872.93 and Payroll Disbursements for the period
Page 179 of 325
8OR!l I{UNICIPALITY OF BAYHAI,I
TOT PACKETS - 2
CURRENT
8,927 .40
ADJUST-DR
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
CO].IPANY TOTÂLS
ADJUST.CR CURRENT TOTAL
8,927 .40
2,L53.56
5,O92.74
I,108.42
L7 ,282.12
4t,827 .73
4L,A27 .73
59,109.85
L26.7A
6.3q
59 ,242.97
ANALYSIS OF SERVICE CI{ARGES
RUN: JUN I 2010 N0: C
PAGE: 130
GST REG: 100057413 RÌ0004
C0]{PANY PAGE: 5
DEBIT DATE: JUN 2, ?OLO
DATE 0F PAY: JUN 4, 2OlO
YTD TOTAL
95,488.95 FEDL TAX
NR TAX
PROV TAX
20,48L.02 Er CoNT
qPIP
49 ,554.92 CAN PEN
QC PEN
QC HSF
10,701.66 0N EHT
}IB HET
NL HAPSET
L76,226.55 TOT STATS
CHEQUES
379,527.6A DEPoSITS
US DEPS
50. OO DED DEPS
379,577.68 TOT NPAY
RRSP
RTI
555,804.25 T0T PAYRoL
T,592.22 SERV CHRG
79.62 GST
PST
557,476.07 GRAND TOT
UNITS CHARGE
t 46.00
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
IlB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
2,L53.56
5,092.74
L ,LoA.42
L7 ,282.L2
4L,A27 .73
41,a27 .73
59, I 09 .85
L26.74
6.34
59 ,242.97
YlD ADJUST
ITEI{
PAYROLL RUNS
ITEH UNITS CHARGE
SALARIED WORKPAYS 20 5I.80
PAY ADVTCE FOLD 38 8.56
TOÎAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
ITEII
HOURLY I{ORKPAYS
COURIER FEE
126.7A
UN¡TS CHARGEt8 2A.62I 12.00
E9 '242.97 DEBIT INFORIiIATI0N: 005 05102 1011923
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Request to use Municipal sign regarding "Pork Supper Fundraiser"
submitted by Eden & Area Community Group.
Page 181 of 325
Page 182 of 325
.l
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor&MembersofCouncil DATE: May31,2010
FROM: Lynda Millard, Clerk FILE: C07
SUBJECT: Compliance Audit Committee NUMBER: C2010-05
PURPOSE
To recommend the establishment of a Municipal Elections Compliance Audit Committee.
BACKGROT]ND
Section 81 of Municþal Elections Act, 1996(MEA), pertaining to compliance audit applications
has been repealed and replaced with a new section 81. A new section 81.1 has also been
enacted to make compliance audit committees mandatory for all municipalities and local boards.
A copy of sections 81 and 8l.l of the MEA is attached to this report.
The following summarizes the requirements as set out in sections 81 and 8l .1 of the MEA:
o mandatory appointment by all municipalities
o minimum of three, maximum of seven members
o the committee shall not include members of Council, employees or officers of the
municipality or any persons who are candidates in the election for which the committee
is established
. appointed by October lst of election year
o serves a term concurrent with the term of office of the Council that takes office
following the next regular election
o Clerk has specific responsibilrty for the committee
The powers and functions of a compliance audit committee are as follows:
o receive the auditor's report
. consider a compliance audit application received by an elector and decide whether it
should be granted or rejected
o if the application is granted, appoint an auditor to conduct a compliance audit
o consider the auditor's rqlort and if the report concludes that the candidate appears
to have contravened a provision of the MEA relating to election campaign finances.
The committee may commence legal proceedings against the candidate for the apparent
contravention.
If the report indicates that there was no apparent contravention and the committee finds that there
were no reasonable grounds for the application, the council is entitled to recover the auditor's
costs from the applicant.
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 183 of 325
Report C2010-05 -2-
The Process
All candidates are required to file provincially-prescribed financial statements with the Clerk
detailing their campaign financing activities. An eligible elector who believes, on reasonable
grounds, that a candidate has contravened the MEA, relating to campaign finances, may apply
for a compliance audit of the candidate's election campaign finances. The application must be
made in writing to the Clerk, including the reasons for the elector's belief that the candidate
has contravened the MEA and must be made within 90 days after the latest of:
(a) the filing date under section 78;
(b) the candidate's supplønentary filing date, if any, under section 78;
(c) the filing date for the final financial statement under section 79.7; or
(d) the date on which the candidate's extension, if an¡ under subsection 80(4) expires.
The Committee
The proposed terms of reference attached as schedule "A" to ByJaw 2010 - 058 provides for a
Municþal Elections Compliance Audit Committee composed of three (3) to seven (7) members.
It is important that the Municipal Election Compliance Audit Committee members possess
indepth knowledge of the campaign finance rules of the MEA so that they can make independent
decisions on the merits of the applications. As the Committee will operate as a quasi-judicial
commiffee, prior experience on a coÍtmittee, task force or tribunal would be an asset. A
Committee composed ofprofessionals such as auditors, accountants, lawyers, academics and
other individuals having a familiarity with municipal election campaign financing rules is
recommended.
To avoid possible conflicts of interest, anymember appointed to the Municipal Election
Compliance Audit Committee, must declare that they will not prepare the financial statements of
any candidate running for office on Council for the term for which the Committee is established.
Therefore, anymember appointed to the Committee would have to agree to this in writing, prior
to the appointment being made. Failure to adhere to this requirønent shall result in the individual
being removed from the Committee.
Financial Impact
The municipality is responsible for any costs resulting from the review of applications submitted
to the Municipal Election Compliance Audit Committee. These costs include:
. Committee members'honorarium, which is being recommended to be $100.00 per
member, per meeting, plus current mileage rate;
. auditor's costs to perform an audit;
o costs related to the Committee's operations and activities;
o legal costs related to an appeal to the Ontario Court of Justice with respect to a decision
of the Committee;
o legal costs to undertake legal action against the candidate for violations of the elections
finance provisions of the MEA.
Factors involved in determining Municipal Election Compliance Audit Committee costs include
the number of compliance audit applications that are received, the number of meetings that are
required to be held, and the complexity of the audits that need to be conducted. It is therefore
difficult to pre-determine the costs that will result from the establishment of the Municipal
Election Compliance Audit Committee process, as the number of applications to be submitted
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 184 of 325
Report C2010-05
are unknown in advance. It is recommended that the Elections Reserve be identified as the
source of finance for the operational expenses of the Municipal Election Compliance Audit
Committee. It is suggested that an application filing fee of $25 be considered.
Penalties
The following penalties are available to the courts upon conviction of violations under the
Municipal Elections Act, I996:
Individual:
- maximum fine of $25,000
-if convicted of a comrpt practice, automatic loss of seat and ineligible to run or be
appointed to office
- Couf has discretion to impose up to six months imprisonment for comrpt practice
and for any other offence if the offence was committed knowingly
- ineligible to be elected or appointed to any office until after the next general
election if convicted of a comrpt practice
Unions and Corporations:
- maximum fine of $50,000
STAFF COMMENTS
Staff wish to advise Council that the attached documents are the result of a combined effort
between the Ministry of Municipal Affairs advisor and the CAO's and Clerks of Elgin County
lower tier municipalities. Approval of the draft documents are believed to be in the best interest
of all concerned in meeting the legislated requirements of the Municþal Elections Act.
RECOMMENDATION
*TIIAT StaffReport C2010-05 be received;
THAT By-law 2010-058, being a by-law to adopt the terms of reference to establish a Municipal
Election Compliance Audit Committss for the 2010 Municþat Election, as requÍred by the
Municþal Elections Act, 2006, as amended, be presented to Council for enactment;
AIYD THAT the source of financing for the annual operating costs of the Municipal Elections
Compliance Audit Committee for the 2010 Municipal Election will be the Election Reserve."
Strategic Plan Goals:
Goal # I Practice responsible financial management
Goal # 3 Create a positive business atrnosphere
Goal# 4 Be dedicated to service excellence
Goal # 6 Provide and encourage atftactive lifestyle choices
3-
Respectfully submitted
Lyirda Millard, Clerk
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 185 of 325
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 186 of 325
Report C2010-05 -5-
EXCERPTS FROM THE MTJNICIPAL ELECTIONS ACT. 1996. AS AMENDED
Compliance audit Application
e in an election and believes on that
of this Act relating to election may
candidate's electioï campaign .3t,
Requirements
(2) An application for a compliance audit shall be made to the clerk of the municipality or
the secretary of the local board for which the candidate was nominated for office; and it shall be
in writing and shall set out the reasons for the elector's belief. 2009, c. 33, Sched. 21, s.8 (44).
Deadline
(3) The application must be made within 90 days after the latest of,
(a) the filing date under section 78;
(b) the candidate's supplementary filing date, if any, under section 78;
(c) the filing date for the final financial statement under section 79.1; or
(d) the date on which the candidate's extension, if any under subsection 80 (4) expires. 2009,
c.33, Sched.2l, s. 8 (44).
Application to be forwarded to committee
(4) Within 10 days after receiving the application, the clerk of the municipality or the
secretary of the local board, as the case may be, shall forward the application to the compliance
audit committee established under section 81.1 and provide a copy of the application to the
council or local board. 2009, c. 33, Sched.2l, s. 8 (aa).
Decision
(5) Within 30 days after receiving the application, the committee shall consider the
application and decide whether it should be granted or rejected.2009, c. 33, Sched.2l, s. 8 (44).
Appeal
(6) The decision of the committee maybe appealed to the Ontario Court of Justice within
l5 days after the decision is made and the court may make any decision the committee could
have made.2009, c. 33, Sched. 21, s. 8 (44).
Appointment of auditor
(7) If the committee decides under subsection (5) to grant the application, it shall appoint
an auditor to conduct a compliance audit of the candidate's election campaign finances. 2009,
c.33, Sched. 21, s. 8 (44).
Same
(8) Only auditors licensed under the Public Accounting Act, 2004 or prescribed persons
are eligible to be appointed under subsection (7).2009, c.33, Sched. 21, s.8 (44).
Duty of auditor
(9) The auditor shall promptly conduct an audit of the candidate's election
campaign finances to determine whether he or she has complied with the provisions of
this Act relating to election campaign finances and shall prepare a report outlining any
apparent contravention by the candidate.2009, c.33, Sched. 21, s. 8 (44).
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 187 of 325
Report C2010-05 -6-
Who receives report
(10) The auditor shall submit the report to,
(a) the candidate;
(b) the council or local board, as the case may be;
(c) the clerk with whom the candidate filed his or her nomination;
(d) the secretary of the local board, if applicable; and
(e) the applicant. 2009, c. 33, Sched.2l, s. 8 (44).
Report to be forwarded to committee
(11) Within 10 days after receiving the report, the clerk of the municipality or the
secretary of the local board shall forward the report to the compliance audit committee. 2009,
c.33, Sched.2I, s.8 (44).
Powers of auditor
(12) For the purpose of the audit, the auditor,
(a) is entitled to have access, at all reasonable hours, to all relevant books, papers, documents or
things of the candidate and of the municipality or local board; and
(b) has the powers of a commission under Part II of the Public Inquiríes Act,
to theãudit as if it were an inquiry under that Act. 2009. c. 33. Sched. 21
which Part applies
s.8 (44
Costs
(13) The municipality or local board shall pay the auditor's costs of performing the audit.
2009, c. 33,Sched. 21, s. 8 (44).
Power of committee
(1a) The committee shall consider the report within 30 days after receiving it and may,
(a) ir ffi'';is¿%Trr:iËrs**ËlË:'T:lîf,""å"1,låìåii
fb) if the reoort conclude does not ravened a provision of
this A'ct relating to finances, to whethei there were
reasonable grou-nds 2009, c.3 4).
Recovery of costs
(15) If the report indicates that there was no apparent contravention and the committee
finds that there were no reasonable grounds for the application, the council or local board is
entitled to recover the auditor's costs from the applicant. 2009, c. 33, Sched.2l, s. 8 (aa).
Immunity
(16) No action or other proceeding for damages shall be instituted against an auditor
appointed under subsection (7) for any act done in good faith in the execution or intended
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 188 of 325
Report C2010-05
execution of the audit or for any alleged neglect or default in its execution in good faith. 2009,
c. 33,Sched. 21, s. 8 (44).
Saving provision
(17) This section does not prevent a person from laying a charge or taking any other legal
action, at any time, with respect to an alleged contravention of a provision of this Act relating to
election campaign finances. 2009, c.33, Sched. 21,s.8 (44).
Compliance audit committee
S1.1 (1) A council or local board shall, before October I of an election year, establish a
commìúee for the purposes of section 81. 2009, c. 33, Sched. 21, s. 8 (44).
Composition
(2) The committee shall be composed of not fewer than three and not more than seven
members and shall not include,
(a) employees or officers of the municþality or local board;
(b) members of the council or local board; or
(Ð *å 5::r3l,ì"ältri:: Ë"ädo\1ates
in the election for which the committee is established.200e,
Term of office
(3) The term of offrce of the committee is the same as the term of office of the council or
local board that takes ofüce following the next regular election, and the term of office of the
members of the committee is the same as the term of the committee to which they have been
appointed.2009, c.33, Sched.2l, s.8 (aa).
Role of clerk or secretary
(a) The clerk of the municipality or the secretary of the local board, as the case may be,
shall establish administrative practices and procedures for the committee and shall carry out any
other duties required under this Act to implernent the committee's decisions. 2009, c.33,
Sched. 21, s. 8 (44).
Costs
(5) The council or local board, as the case may be, shall pay all costs in relation to the
committee's operation and activities. 2009, c.33, Sched. 21, s.8 (44).
-7-
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 189 of 325
BY-LAW# 2010-058
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Being a By-law to establish a Municipal Election Compliance Audit Committee in
accordance with Sections 81 and 81.1 of the Municipal Elections Act, 1996, as amended
WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001 , c.25, as amended
provides that a municipal power shall be exercised by by-law;
AND WHEREAS section 9 of the MunicipalAct, 2001 provides that a municipality has
the capacity, rights, powers and privileges of a natural person for the purpose of
exercising its authority under this or any other Act;
AND WHEREAS subsection 10(1) of the Municipal Act, 2001 provides that a municipality
may provide any service or ting that the municipality considers necessary or desirable
for the public;
AND WHEREAS section 81.1(1) of the Municipal Elections Act, 2006, as amended
requires Councilto establish a Gompliance Audit Committee;
AND WHEREAS this By-law and the Terms of Reference attached hereto comply with
the Section 270 of the Municipal Act, 2001 with respect to the manner in which the
municipality will try to ensure that it is accountable to the public for its actions and the
manner in which the municipality will try to ensure that its actions are transparent to the
public;
NOW THEREFORE the Council of the Municipality of Bayham enacts as follows:
1. The attached Terms of Reference (Schedule A) to establish a Compliance Audit
Committee be adopted.
2. This by-law shall come into and take effect as of the date of its final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY
OF JUNE 2O1O
MAYOR CLERK
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 190 of 325
Schedule'A' to By-law 201 0-058
TERMS OF REFERENCE
ELGIN MUNICIPAL ELECTION COMPLIANCE AUDIT COMMITTEE
1. Name of Committee
The name of the Committee is the "Elgin Municipal Election Joint Compliance Audit
Committee'.
2. Term of the Committee
The Committee must be established before voting day and will complete its work after
dealing with all compliance audit applications received from the 2010 genera! municipal
election.
3. Mandate
The powers and functions of the Committee are set out in subsection 81 of the Municipal
Elections Act, 1996, as amended (MEA). The Committee will be required to:
(a) review and consider a compliance audit application received from an elector
and decide whether it should be granted or rejected;(b) if the application is granted, appoint an auditor to conduct a compliance audit;(c) receive the auditor's report;(d) consider the auditor's report and if the report concludes that the candidate
appears to have contravened a provision of the MEA relating to election
campaign fìnances, the committee may commence legal proceedings against
the candidate for the apparent contravention; and(e) if the report indicates that there was no apparent contravention and the
committee finds that there were no reasonable grounds for the application,
the council is entitled to recover the auditor's costs from the applicant.
4. Composition
The Committee will be composed of at least three (3) and no more than seven (7)
members of the public. Members must possess an in{epth knowledge of the campaign
financing rules of the MEA and therefore membership will be drawn from the following
stakeholder groups:
(a) accounting and audit - accountants or auditors with experience in prepiaring
or auditing the financial statements of municipal candidates;(b) academic - college or university professors with expertise in political scíence
or local government administration;(c) legal profession - with experience in municipal law, municipal election law or
administrative law;(d) professionals who in the course of their duties are required to adhere to
codes or standards of their profession which may be enforced by disciplinary
tribunals;and(e) other individuals with knowledge of the campaign financing rules of the MEA.
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 191 of 325
It is noted that:
o Members of Council, employees or offìcers of the municipalities or any persons
who are candidates in the election for which the committee is established are not
eligible to be appointed to the Committee, pursuant to clause 81.1(2) of the MEA.o An individual shall be deemed ineligible to be a member of the Committee if they
prepare the financial statements of any candidate running for office on municipal
Council during the term for which the Committee has been established.o To avoid possible conflicts of interest, an auditor or accountant appointed to the
Committee must agree in writing to not undertake the audits or preparation of the
fìnancial statements of any candidates seeking election to Council. Failure to
adhere to this requirement will result in the individual being removed from the
Committee.
5. Membershio Selection
All applicants are required to complete an application outlining their qualifications and
experience. The Nominating Committee consisting of the Clerks from each of the
municipalities will meet to review the applications, and prepare a proposed Joint
Gommittee membership list for consideration by the municipal Councils.
Members will be selected on the basis of the following:
(a) demonstrated knowledge and understanding of municipal election campaign
financing rules and knowledge of the MEA and related regulations;(b) proven analytical and decision-making skills;(c) experience working a committee, administrative tribunal, task force or similar
setting;(d) availability and willingness to attending meetings; and(e) excellent oral and written communication skills.
6. Meetinos
The Committee will meet as needed, with meetings to be scheduled by the Clerk of the
municipality where a compliance audit application is received, in accordance with the
MEA requirements. The Clerk of the host municipality shall ensure and verify the validity
of the meeting. The Glerk will contact all members to ensure a quorum of members are
able to attend the said meeting.
The Committee members will select a Chair from amongst its members at its first
meeting.
The Committee will conduct its meetings in public, subject to the need to meet in closed
session for the purpose authorized under Section 239 of the Municipal Act, 2001.
Meetings will be held at the location determined by the Clerk of the host municipality.
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 192 of 325
7. Remuneration
Members of the Committee shall be paid an honorarium of $100 per meeting, plus
mileage at the cunent mileage rate established by the host municipality. The Council of
the host municipality shall pay all costs relative to the respective application.
8. Staff Suoport
The Clerk or designate of the host municipaliÇ shall act as the Secretary to the
Committee and provide support where required.
9. Aoolication Filing Fee
A non-refundable application filing fee shall be $25 and shall be payable upon
submission of an application.
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 193 of 325
APPLICATION FORM
Elgin Election Joint Compliance Audit Committee
Please attactr this apolication form to the front of vour resunre or brief bio (Please do not indtde a cover lefrer).
PLEASE PRINT: ,{r*
lnstructions for completing this Career Profile and preparing your. Please answer'yes' or'no'to each question; please do not seJgfltffiüitiQ.!þ-fp no, oro Your resume or brief trir¡ should be based on yrcur skills, epgiqffirø qtnlifii{![i{p conrparsüqü-tose ![{,ed in tne terms
of reference forthe committee.¡ You should include detailed information in your resume g wfiere yor äçiiüËred'yes'¡ lndude¡or.rra:nentandpadønploye/snarnes,andw¡þeacfi job liües, dates yott wete in each pæition,
and a summary of ¡ourexperience foreach positjono Please do not include copies of transcripts, license5i$Çi¡t.ûcates, etc.
'*
in fris application is tue and compþte, to my know'ledge. I understand that a falselcertifftethe i
statement may disqualiff me.Yes tr Notr
Date completed:
Applicant information is collected under tfre at¡úrority of tfre MunicÍpal Freedorn of lnformáion and Prirræy þislation and will be used sûicdy for the
purpose of commiftee appointments. We thank all applicanG in advance; horlrever, only those applicants selected for an interview will be contacted.
(last name)(first name or name known
911 Street Address
City/Town
Home
lf yes, name of the program:
lworkshops not included above.Please lrclude ln yourrcsume ¡elevant
rules? yes tr Notr
Yestr No!
ä of an o¡vner or tenant of land in the
Are you 18 years of age?
Staff Report C2010-05 regarding Compliance Audit Committee.
File: C07
Page 194 of 325
q
MU]VCIPALITYOF BAYHAM
MEMORANDUM
DATE: JUNE 1,2010
TO: Council
RE: Museums Governance & Structure
FROM: Lynda Millard, Clerk
NUMBERz C2070-04 Fo\
Over the past several months the Museums Bayham Board has reviewed the museums
governance and structure ByJaw 2006-003.
The new by-law has incorporated amendments authorizedby By-law 2006-058 a¡d2008-042.
Other minor changes better reflect the current operating structure of the Board including the
reduction of the number of members required.
Draft By-law 2010-059 incorporating these changes is attached for Council's consideration.
Strategic Plan Goals include:
Goal # 3 Create a positive business atrnosphere
Goal # 4 Be dedicated to service excellence
Recommendation:
6TTHAT Staff Memorandum C2010-04 be received;
AND THAT By-law 2010-059, being a by-law to establish the Governance and Structure
for the Museums Bayham Board, be presented to Council for enactment."
Attach: BlL2010-059
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 195 of 325
THE CORPORATION OF THE MI]NICIPALITY OF BAYHAM
BY.LAW NUMBER 2010.059
Being a By-law to Establish Governance and Structure for the
Museums Bayham Board
WHEREAS the Port Burwell Marine Museum & Lighthouse and the Edison Museum of
Vienna are owned and operated bythe Municipality of Bayham;
AND \üHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous that a Board be established to be responsible for the maintenance, service,
promotion and operation of the Port Burwell Marine Museum & Lighthouse and the
Edison Museum of Vienna located in and under the jurisdiction of the municipality;
AND WHEREAS the Council is desirous that such provision be approved by By-law;
THEREFORE BE IT RESOLVED TIIAT the Council of the Corporation of the
Municipality of Bayham enacts as follows:
1. THAT the premises known municipally as 20 Pitt Street and 17 Robinson Street
and known as the Port Burwell Marine Museum and Lighthouse, respectively,
shall continue to be maintained and identified as the Port Burwell Marine
Museum and Lighthouse;
2. TIIAT the collection presently housed in the Port Burwell Marine Museum will
continue to be housed in the Museum and named the Port Burwell Marine
Museum Collection and catalogued as such;
3. THAT the premises known municipally as 14 Snow Street, and known as the
Edison Museum of Vienna shall continue to be maintained and identified as the
Edison Museum of Vienna;
4. THAT the collection presently housed in the Edison Museum of Vienna will
continue to be housed in the Museum and named the Edison Museum of Vienna
Collection and catalogued as such;
5. TIIAT the vacant municþal property at 6342 Plank Road be acknowledged as the
proposed site for a potential new Edison Museum facility;
6. THAT the Council of The Corporation of the Municipality of Bayham hereby
establishes a museums board to be known as the "Museums Bayham" Board
whose structure is set out in Schedule "A" attached hereto and formingpart of this
by-law;
7. TIIAT the said Board shall be considered as a Board of Council and all members
of the board shall be appointed by Council as set out in the structure;
8. TIIAT the said Board shall operate in accordance with the said Structure being
hereby adopted;
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 196 of 325
-2-
9. THAT By-laws 2006-003 being a by-law to establish governance and structure
for the Edison Museum of Vienna Board and the Port Burwell Marine Museum
Board, respectively, and any amendments thereto be hereby repealed;
10. AI\D THAT this By-law establishing the "Museums Bayham" Board as set out in
said Schedule"A" attached shall come into full force and effect upon enactment.
READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED TIIIS
17TH DAY oF JTINE.
MAYOR CLERK
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 197 of 325
Bayham Museums Governance & Structure
Schedule ".A" to B/L 2010-059
BAYIIAM MUSEUMS BOARD STRUCTURE AND OPERATIONS
Name This board shall be named Museums Bayham Board (the "Board")
and shall be responsible for the maintenance, service, promotion and
operation of the Port Burwell Marine Museum & Lighthouse and the
Edison Museum of Vienna sites.
1. Mission Statement
Museums Bayham exists to educate the citizens of Bayham and the community beyond
about the history of the Bayham area. This includes Port Burwell and its lighthouse in
relation to the local and marine heritage of the Great Lakes, and also Vienna's Canadian
connection to the Thomas Alva Edison family heritage, fostering an appreciation for the
relationship of Bayham's past to its present and future development. To this end,
Museums Bayham collects, records, preserves, researches, shares, promotes and presents
exhibits and interprets documents and a¡tifacts related to the history of Bayham.
2. Mandate
The Marine Museum and Ligtrthouse have been established to serve the inhabitants of
Port Burwell and the Bayham area, with a strong appeal to tourists visiting the region.
The museum collection will focus on marine documentation and artifacts that illustrate
the relationships between marine life on the Great Lakes together with domestic and
commercial life of the Village as a port on Lake Erie.
The Edison Museum has been established to promote recognition of the extent and
impact of Thomas Alva Edison, the inventor, on the local area" and world wide, by his
many inventions and family artifacts on displa¡ and promote and preserve the historical
artifacts and records of the Bayham area and its inhabitants.
The Board is established to be responsible for the maintenance, service, programming,
and operation of the museums, being subject to budgetary requirernents and limits, as
approved by the Council of the Municipality of Bayham, following the procedures and
policies approved by Bayham Council.
The Board shall work towards compliance with Provincial govemment standards and
policies for Museum operations.
The Board will communicate and work with local historical and heritage related
organizations for the benefit of the Bayham museum sites and collections.
-3-
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 198 of 325
Bayham Museums Governance & Structure
Schedule "A" to B/L 2010-059 - 4 -
3. Policv & Procedure for Service and Operation
Programming / Planning & Operation
The Board with assistance of Staffwill be responsible for the proparation and review of
policies and procedures for service, operation, programming, and long-term planning
goals for the museums.
Artifacts
Ownership of any and all donated items lies with the Municipality of Bayham, who will
provide adequate insurance coverage including on-loan items, subject to consideration of
recoûrmendations of the Board.
Acquisition, disposal, and records of documents, objects and artifacts will be governed by
the Museums' collection development and management policy as adopted by the Council
of the Municipality upon recoÍrmendation of the Board. Ownership by the Municþality
of Bayham may be assigned to its successors, administrators and assigns absolutely.
Displays and exhibits will be approved by the Board.
Finance and Budgeting
The Board, with the assistance of appropriate staff, will prepare, review and submit
annual operating budget requirements, including long-term capital projects, to the
municipal administration, for Council's consideration and approval annually as required.
The Board will monitor the budgets throughout the year. Reserves/Reserve Funds may
be established as approved by Council through the budget process. A Board or staff
representative may present the museums annual budget submission, at its discretion, to
Council.
Bequests and financial donations will be accounted for through Municipal administration.
Purchasing
Board members / Stafq as applicable, may make purchases in accordance with the
Municipal Purchasing policy. Any such purchases must be within the Budgets
established and approved by Council, and must be approved by the Board.
A Petty Cash Fund(s) may be permitted at the discretion of the Board. Such petty cash
fund will be administered by the Curator or by staff.
Iluman Resources
The Museums and staff shall be governed by Council through the Administrator in
accordance with municipal policies and procedures. The Board will provide general
direction of staff at the museums, assisted by municipal staff as appropriate, within the
guidelines of the annual budget and personnel policy, as approved by Council.
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 199 of 325
Bayham Museums Governance & Structure
Schedule "4" to B/L2010-059
In the absence of a curator position, the Board, through Municipal staft as appropriate,
will be responsible for overall general direction of museum staff.
A policy pertaining to use and direction of volunteers will be established by the Board
and approved by Council.
Special Events and Exhibits
The Board, with assistance of museum staff and volunteers, may undertake special
events, displays, and exhibits at its discretion, within the guidelines of the annual
operating budget as approved by Council.
Fundraising and l)onations
The Board, with assistance of museum staff and volunteers, will undertake and promote
fundraising and donation programs to the best of its ability. Such programs may be for
general operating assistance or special programs/capital projects (approved by Council).
All accounts shall be accounted for through Municipal administration.
Facility Management
The Board will provide inpulinformation to municipal administration for the Capital and
Operating needs of Museum facilities. Such needs must be considered in the preparation
of budgets presented to Municþal Council.
Board Operations
Board Operations/Officers shall be in accordance with Section 4 "Structure" of this
document.
The Municþality will provide appropriate Municipal staffresources to assist the Board as
necessary.
For greater clanty, details of operational roles and responsibilities a¡e outlined in the
Summary of Roles and Responsibilities attached hereto as Appendix "4".
4. Structure
Meeting Schedule
The Board shall meet on a regular and as needed basis, a minimum of eight (8) times a
year, at a time and place as agreed by members. Special meetings may be called by the
Chairman or at the request of two Board members. The Board shall have prepared
agendas and minutes for each meeting held.
5
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 200 of 325
Bayham Museums Governance &. Structure
Schedule "rr"' to B lL 20 l0 -059
Open and Closed Meetings
1. Shall be consistent with the requirements of the Municipal Act, or other
legislation as applicable, and shall be open to the public. Meetings will follow the
rules and guidelines set out in the Municipality of Bayham's Procedural By-law
2002-93 concerning the rules governing order and procedure of Council and its
committees.
2. All special meetings of the Board, its sub-committees or Committee of the Whole
shall be open to the public unless subject matters being considered relate to:. the security of Bayham Museum properties;. personal matters about an identifiable individual;¡ a proposed or pending acquisition or sale of property;. labour relations or employee negotiations;
' litigation or potential litigation affecting Bayham Museums;. consider a request under the Municþal Freedom of Information and
Protection of Privacy Act, or other Act.
3. No recommendation can be considered or a decision made except by the Board at
a regular or special meeting open to the public.
Implementation
l. All recommendations made by sub-committees of the Board shall be made to the
Board in writing.
2. If a Board or committee meeting is closed to the public, the secretary shall record:
a) the holding of the closed meeting; and
b) the subject matter of the closed meeting in the minutes of the meeting.
3. Before holding a closed meeting, a motion must be passed stating that the meeting
is closed and the general nature of the matter to be discussed.
Membership
The Board shall consist of a minimum of eleven (11) members, including six (6)
community members one (1) member from the Port Burwell Historical Society and one
(1) member from the Bayham Historical Society, one (l) expert rqlresentative from a
professional heritage facility (active or retired), as possible, one (1) member of Council,
and a curator/municipal staff liason (non-voting) position.
Council will encourage membership from the Bayham community that will support the
mandate and success of the museum facilities.
-6-
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 201 of 325
Bayham Museums Governance & Structure
Schedule "4" to BIL2010-059
Term of Office
7
Members of the Museums Bayham Board shall continue in office until their respective
successors are appointed by Council.
With the exce,ption of the representative(s) on Bayham Municipal Council, who shall be
appointed on annual basis and whose term shall end November 30th, all other members
shall be appointed for a term of four years and provision shall be made for members to
serve for four years so that the expiration of members' terms is on a "staggered" basis,
with succeeding years to be for a period of four years.
Persons serving on the Board shall be eligible for re-appointment, but shall not be eligible
for the same position for a period of more than six continuous years. After an absence of
not less than one year, such person shall be eligible for re-appointrnent.
Quorum
A quorum for Board meetings shall be 50yo +l of members, or five (5) members being
present.
Deputations
Deputations shall be held at the beginning of each meeting. All meetings shall go "In
Camera" at the discretion of the Chairman, or a majority vote of members present,
subject to the provisions of the Municþal Act.
Elections
Nominations for Officers shall be held in November for the following year. Year end
shall be December 31. New Officsrs assume positions January l.
Offïcers
Officers shall consist of a Chairman, Vice Chairman, selected from the members. In
addition to the duties outlined in this document, the Board may prepare more detailed
position descriptions.
The Curator may serve as Secretary. but is not a voting member of the Board.
Duties
Chairman
Prepares an agenda for each meeting (with the assistance of the
Secretary).
Conducts meetings
Reviews minutes prior to circulation to members, signs minutes upon
approval.
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 202 of 325
Bayham Museums Governance & Structure
Schedule "4" to B/L2010-059
äffi.J,iii"å':#"ïti#J
Board' council' Municipal staff, and other
. Makes announcements of interest to members.. Makes him/herself aware of the business to come regularly before the
meeting.. Is informed of Museum,/Board activities.
Vice Chairman . Presides as Acting Chairman in absence of Chairman
o Acts as museum liaison with other museums to confirm upcoming
exhibits/events, and identiS opportunities for shared resources.
Secretary . Keeps accurate record (minutes) ofproceedings of meetings
(resolutions and decisions), signed upon completion and forwards a
draft copy to the Clerk for inclusion with the Council agenda.
. Ensures minutes are reviewed for accuracy atthe next Board meeting,
approved by members and signed by the Chairman.. Assists the Chairman in pre,paration of agendas.. Keeps a meeting attendance record of current members.. If unable to attend a meeting, sees that the minute book and other
correspondence and information are forwarded to the Chairman prior
to the meeting.. Maintains all documents, information, and correspondence belonging
to the Board.. In the absence of the Secretary, an acting Secretary shall be appointed
from the membership.
Members . Are responsible to attend meetings regularly, at the appointed time.. Support the purpose and objectives of the Board.. No member shall exercise the right to more than one vote.
Volunteers . The Board may, and is encouraged, to utilize additional volunteers
who may participate, but not vote, at Board meetings. Volunteers may
attend or provide assistance to the Board for general matters or items
such as special events. The Board should appoint volunteers by
motion for the purpose of participation in such special events, and may
include note in the minutes of Board meetings of attendance of such
volunteers.
New Members . Potential new members shall attend a minimum of three (3) regular
meetings of the Board prior to consideration for appointment as a
member. The Board shall recommend names of volunteers to Council
for appointment to the Board.
. May be solicited from the public through media or other means.
-8-
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 203 of 325
Bayham Museums Govemance & Stn¡cture
Schedule "4" to BlL20L0-059 -9 -
Absentee . If a member misses more than three (3) consecutive meetings, except
for health or special circumstances, the remaining members of the
Board may request Council to appoint a recornmended replacement for
the remainder of the term.
Resignations . Upon the resignation of a member of the Board, the Board shall
recommend a new member to Council to fill the vacancy.
Establishment of Sub-Commiftees/\üork Groups
It is anticipated that for various projects and interests that sub-committees such as the
Friends of the museum(s), fundraising events or capital project work-groups (ex. Edison
building project), composed of Board members and/or other volunteers, may be formed
by the Board to focus on one component of an action plan, a specific task, or areas of
special interest.
Each sub-committee will be responsible to and report directly to the Museums Bayham
"Board". Minutes of each sub-committee shall be provided to the "Board" on a regular
and timely basis.
The Chairman of each sub-committee will be an active Museums Boa¡d member. The
Chairman shall name a secretary for the committee from the membership.
Council approval shall be required for additional staffsupport and/or resources.
(a) Establishment of Edison Museum of Vienna Building Committee
Mission
The Edison Museum of Vienna Building Committee is established to undertake the
necessary steps and actions to establish a new facility that will preserve, protect and
promote the Edison Museum of Vienna collection.
Structure and Guidelines
The Committee shall consist of a minimum of three (3) and a maximum of nine (9)
volunteer members to be recommended by the Committee to the Museums Bayham
Board for appointment / reappointment.
A Chairman shall be selected from the membership and appointed / reappointed by the
committee members on an annual basis.
A Recording Secretary shall be appointed by the committee to take minutes of meetings
held.
The Committee shall report to the Museum Bayham Board through the submission of
draft minutes provided in a timely manner.
The Committee mayreport directlyto Council as deemed appropriate.
The Committee shall provide adraft.budget annually in November, as appropriate, for
inclusion in the Museums Bayham Board budget drafted for Council consideration.
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 204 of 325
Bayham Museums Governance & Structure
Schedule "4" to B/L 2010-059 - l0 -
5. Dissolution of Assets and Liabilities
In the event that Council for the Municipality of Bayham, or its successors, should
determine to cease operation of either Museum facilit¡ all artifacts may be donated to
Ontario Museums of like interest or sold by the Municipality, and proceeds may be used
to support local culture and heritage priorities.
6. Leeislative Requirements
The Museums Bayham Board will recognize its obligation to ethical behaviour and
avoidance of conflict of interest, as a body and as individuals, as well as its obligation to
meet municipal, provincial, and federal legislative requirements and those international
agreements ratified by the federal government in its decisions and activities.
The Curator or the municipal Administrator advises the Board of this requirement.
7. Responsibilities
l) The Board ensures that the purposes for which the museums exist are being
tulfilled.
2) T\e Boa¡d safeguards Bayham Museums' assets, including the collection and its
care, on behalf of the community and is accountable to the Municipality of
Bayham.
3) The Board, with the assistance of municipal staff, gives general direction,
guidance and instruction to museum staff, and provides input for the annual
performance appraisal of the curator.
4) The Board with the assistance of municipal staff, and subject to Council approval,
writes, monitors and reviews policies and standards and recommends any changes
to Council.
5) The Board serves as a liaisonbetween the Bayham community and Bayham
Museums.
6) The Board, with assistance of municipal staff, develops and writes strategic, five
year and other museum plans for approval by Council.
7) A Board member attends Board meetings regularl¡ is responsible for being
familiar with and respecting the policies, activities and operations of Bayham
Museums, and follows ethical guidelines for professional conduct.
8) A Board member attends and supports museums functions, events, activities and
programs.
9) The Curator implements Council approved policy.
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 205 of 325
Bayham Museums Govemance & Structure
Schedule "A" to B/L2010-059 - ll -
8. Establishment of Events:
The Museums Bayham Board may establish events and activities to:r promote the Bayham Museums and collections! raise funds to support the establishment of a new Edison facility and/or other
priorities as directed by the Museums Bayham Board.
Structure and Guidelines
Events maybe created by the Museums Bayham Board upon recommendation as
appropriate.
Upon the establishment of an event, the Board shall direct the intended use of net
proceeds/revenues from such event.
Organizers of an event maypartner with another committee of Council, community
goup or organization for the conduct of such event activities.
A Group Leader for each event established, will be appointed by the Museums Bayham
Board on an annual basis.
The Group Leader for each event will select and appoint volunteer members for support
and assistance and provide a list of such volunteers to the Museums Bayham Board and
the Clerk for information.
A Recording Secretary will be appointed for each Committee to record minutes of
meetings held.
The Group Leader will report to the Museum Bayham Board through the submission of
minutes or through an annual report.
The Group Leader may report directly to Council as deemed appropriate.
The Group Leader will provide a draft event budget annually in November, as
appropriate, for inclusion in the Museums Bayham Board budget drafted for Council
consideration.
EVENTS
The Museums Bayham Board hereby establishes the following events:
(a) EdisonFest
Mission
The EdisonFest Workgroup is established to conduct an annual event and activities to:
o promote the Edison Museum and its collection;
o raise funds, with net proceeds to support the establishment of a new Edison
Museum facility.
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 206 of 325
Bayham Museums Govemance & Structure
Schedule "A" to B/L 2010-059 - 12 -
(b) Edison Mystery
Mission
The Edison Mystery \Morkgroup is established to conduct an annual event and activities
to:
o promote the Edison Museum and its collection;o raise firnds, with net proceeds to support the establishment of a new Edison
Museum facility.
Staff Memorandum C2010-04 regarding Museums Governance
& Structure.
Page 207 of 325
Bayham Museums Governance & Structure
Schedule "A" to B/L 2010-059 - 13 -
APPENDIX "A" to Schedule,,4" By-law 2010-059
"MUSEUMS BAYHAM". SUMMARY OF ROLES AND RESPONSIBILITIES
Port Bunrell Marine Museum & Lighthouse & Edison Museum of Vienna
Responsibility performed By: Notes:
Program m in g/Strategic
Planning:
Policies & Procedures Board assisted by Staff Approved by CouncilTours Staff /Board
Hours of Operation Board (subject to Budgets)
Artifacts:
Acquisition/Cataloging/Disposal Curator / approved by Board Disposals approved by Council
Maintenance & Conservancy Curator/Board Reserves as approved by CouncilDisplays/Exhibits Curator/determined & approved by Board
Finance & Budgeting:
Preparation & Submission Board assisted by Staff Approved by Council
Accounts - payment Board & Staff at Board direction
Maintenance & Monitoring Budget Staff
Monthly Reporting Staff
Detailed General Ledger Reports Staff
Reserves/Reserve Funds Board identifies/recommends transfers/capital projects Approved by Council
Grant ldentification & Applications Staff at Board Direction
Purchasing:
Supplies & Repairs Staff/Board members at Board Direction -follow municipal policy
Capital & Tenders i Quotes Staff/Board members at Board Direction-follow municipal policy
Human Resources:
Staff Levels Board (subject to Budgets) Subject
Job Descriptions Board with Staff Assistance To
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Bayham Museums Governance & Stnrcture
Schedule ",{" to B/L 2010-059 - 14 -
Rates of Pay Board (subject to Budgets/grants) Council
Hiring (interview, selection) Staff with Board Assistance Approval
Supervision & Direction Curator/Board with Staff Assistance General direction, assignment of daily work. Staff to
Grievances & lnvestigations Staff with Board Assistance review time sheets etc.Orientation Curator/Board with Staff Assistance
Special Events & Exhibits:
Organization & Staffing Board with Staff support
Fundraising & Donations:
General Board with Staff support
Long Term Capital Board with Council/Staff support
Grant Applications curator/staff with Board assistance/support
Reserve Fund Board to make recommendations Approved by Council
Facility Management:
Capital (lmmediate & Long Term) Board to recommend through budget process etc. Approved by Council
Daily Maintenance of:
- Minor Repairs Appropriate Staff at Board Request
- Landscaping Appropriate Staff
- Snow removal Contractor/Appropriate Staff Contract approved by Council
- Flags PW Staff at Board/Curator request
- Fire Extinguishers Ongoing-Staff, Annual lnspection by contractor
- Alarms Ongoing-Staff, Annual Inspection by contractor
- Janitorial Contractor-spring clean + Staff Contract approved by Council
- Winter Shutdown Students/Curator
Board & Committee Operations:
Agendas, Minutes & Follow-up Curator with assistance of Board Chairman Board reports to Council through mínutesResearch Staff/Board/Volunteers / recommendations
Sub-committees report to "Board" through minutes/recommendations
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Page 210 of 325
?
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Municipal Drinking'Water Licence - Financial Plan
DATE: June 11,2010
FILE:
NUMBER: E2010-09
Purpose
This report is to recommend obtaining assistance to complete a Financial Plan as required by the
recently approved Municipal Drinking V/ater Licence.
Background
In accordance with the Safe Drinking Water Act, 2002, the Municipality of Bayham was
successful in obtaining its first Drinking Water Works Permit and Municipal Drinking Water
Licence in March 2010. This licencing system replaces the former "Certificate of Approval"
process utilized for a number of years. In order to operate its water distribution system, the
Municipality is required to maintain its Drinking Water Licence. One of the requirements for
maintaining these licences with the Province is for municipalities to prepare, approve and submit
financial plans that satisff the requirements of Ontario Regulation 453/07. This plan must be
completed by the later of July 1, 2070, or six months afterthe issuance of the first licence. For
Bayham, the deadline date is therefore September 12,2010.
Staff Comments
Much of the necessary background required for a financial plan is generally available in the
municipal rate study in200612007, and our recent PSAB process. However, in order to complete
the required financial plan in accordance with the subject Regulation, it is necessary to both update
the rate study and draw upon various aspects of our PSAB information. It had been hoped that
staff would be able to accommodate this project internally, however with the vacartcy in the
Treasurer position for a portion of 2010, staff suggest we may not be able to comply with the
September deadline.
Staff have therefore been in contact with Watson and Associates, to discuss utilizing their services.
This firm is well versed with the requirements for these financial plans, and are in process or have
completed this for a number of municipalities. Additionally, this is the firm that prepared our
2006 rate study and has provided assistance in developing our PSAB policies and information. A
quote has been provided to complete an update of the rate study and completion of the financial
plan by the September deadline, in the amount of $7,000. Financing for the project would be from
water feserves.
Strategic Plan Goal(s)
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Watson and Associates be retained to complete a Financial Plan for the Municipal Drinking
Water System in accordance with O. Reg 453107.
Staff Report E2010-09 regarding Municipal Drinking Water
Licence - Financial Plan.
Page 211 of 325
Page 212 of 325
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DT]M
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Placement of "Abandoned" Cemetery Markers
DATE: June 7,2010
FILE:
Council will recall the recent request made by Ms. Wanda Hoshal regarding repair and placement of
cemetery markers that have been stored at the municipal public works yard. After some discussion, staff
suggested some consultation with the Cemeteries Regulation Branch regarding placement of these and
any other "abandoned" cemetery markers.
Staff have heard back from the Cemeteries Branch, with the following information:
1. If for certain, these markers are from the exact cemetery concemed, they may be retumed to the
cemetery. Because it is unknown where the individual's lot for these markers would be, the markers will
have to be placed in some kind of memorial, or caim.
2.If the owner (the Municipality in most cases) is satisfied that the names on the markers are reflective of
those within the subject cemetery, they can be moved there. However, there should be no foundations or
similar digging, and the markers should simply be laid flat.
Also, the Cemeteries Branch should be advised for their records.
The summary of the information from the Cemeteries Branch is that unless you have documentation to
conclude that aheadstone is from that particular cemetery, or that the individual is actually interred there,
the stone does not go into a cemetery. Installing a stone that does not belong disrupts the history -
heritage and genealogy, of a cemetery.
Staffare advised that in the past, stones have been replaced for various reasons and the defective stone
may have been used for other purposes.
In the situation that aheadstone cannot be installed in cemetery, staff are advised that the Cemeteries Act
does not address these kinds of issues. The Cemeteries Branch suggests it may be used for any other
purposes (could be local museum etc.).
Staff Memorandum regarding Placement of "Abandoned"
Cemetery Markers.
Page 213 of 325
Page 214 of 325
Municipal Assistance Applications Summary - 2010
(as amended)
March 2010
?
trtl
Received $1333 in 2008
lAnange for 9 portable
washrooms + 2 wash stations
Revcnuos &
Expenditures provided +
Events listing & Road
I
closure request form
Yes- East beach ^
*-
.for Tub daze (July 30,3 I &
Assist w/ putting up posts for
fence @ east beach + provide
picnic tables & garbage cans
for Tub Daze + road closures
for Santa parade (Dec 4)
Burw e I l/O ttervall ey Optimist s
*added June l/10
assist with a communþ
festival (Tub daze) & the Pt
Burwell Santa Claus parade
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Page 216 of 325
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Elgin
Primary Water Su
M U NI OI PALITY TF fi ,.{YE{,qft]I
June 10,2010
The Municipality of Bayham
PO Box 160
Staffordville, ON NOJ 1Y0
Re: 2009 Year End Financial lnformation
Please find enclosed a copy of the audited 2009 year end financial reports.
Also enclosed is a schedule for the Elgin Area Primary Water Supply System that
sets out the percentage of flow information by municipality indicating the
proportionate share of the 2009 year end balances for the system.
You may be required to include the information in a note to your financial
statements relating to contributions made to a proportionately consolidated Joint
Board. You may also be required to report the actual amount for contributions
made to the consolidated Board in the form of user rates for water consumption.
lf you have any questions, please contact me at 519 661 -2500 ext. 5274.
Síncerely yours,
Rick Brown
Financial Manager
Elgin Area Primary Water Supply System
RB/Kt
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 217 of 325
Elgin Area Water SupplY SYstem
lnformation for Notes to Financial Statements - Period Ending December 31, 2009
Participating Municipalities
London
Bayham
Central Elgin
Port Stnaley
Malahide
Port Burwell
Southwold
Talbotvillè, Sheddon
Thomas
Percentage
(Based on Flow)
51.50%
7.54o/o
1.05o/o
3.20o/o
0.82o/o
7.55%
28.35o/o
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 218 of 325
Financial Statements of
ELGIN AREA PRIMARY WATER
SUPPLY SYSTEM
December 31, 2009
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 219 of 325
KPMG LLP
Chartered Accountants
140 Fullarton Street Suìte 1400
PO Box 2305
London ON N6A 5P2
Canada
Telephone (519)672-4880
Fax (519) 672-5684
Internet www kpmg ca
AUDITORS'REPORT
To the Members of Elgin Area Primary Water Supply System
We have audited the statement of financial position of Elgin Area Primary Water Supply System as at
December 31,2009 and the financial activities, and cash flows for the year then ended. These
financial statements are the responsibility of the Company's management. Our respons¡bil¡ty is to
express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the
financial statements are free of material misstatement An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation.
ln our opinion, these financial statements present fairly, in all material respects, the financial posit¡on of
Elgin Area Primary Water Supply System as at December 31, 2009 and the results of its operations
and its cash flows for the year then ended in accordance with Canadian generally accepted accounting
principles.
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of the
Elgin Area Primary Water Supply System taken as a whole. The 2009 budget information included in
the schedules is presented for purposes of additional analysis and is not a required part of the basic
financial statements. Such supplementary information has not been subjected to the auditing
procedures applied in the audit of the basic financial statements.
Chartered Accountants, Licensed Public Accountants
London, Canada
April20,2010
KPMG LLP rs a Canadran |mrled habrlrty partnershrp ând a member f¡rm of the KPMG
network of rndependent member frms affilated wrth KPMG lnternâtronal, a Swrss cooperatrve
KPMG Canada provrdes servrces to KPMG LLP
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 220 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Statement of Flnanclal Posltlon
As at December 31, 2009
Flnanclal assets
Cash and shol-term investments (note 4)
(Restated -
note 2)
6,497,418 7,509,999
Trade and other receivables 904ffiTotal financial assets
Flnanclal llabillties
Accounts payable and accrued liabilities
Accrued interest on long-term debt
1,429,360
151,877
2,099,601
164,133
debt (note 5 148 6,922,681
labllltles 7 186,415
Net debt (1,569,006)(772,193)
Non-financlal assets
Tangible capital assets (note 6)22,606,474 19,933,274
Prepaid expenses 2,348 , -
The accompanylng notes are an integral paft of these financial statements.
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 221 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Statement of Operatlons
Year ended December 31, 2009
Revenues
User charges
Other investment
Transfer payments
Other
(Unaudited)
7,394,252-
note 2)
6,829,222 7,031,107110,775 279,743
61,892
388,817 612,277
Total revenues 7.394.252 7.390,706 7,923,127
Expenses
Salaries, wages and benefits
Materials and supplies
Contracted services
Rents and financial expenses
lnterest on long-term debt
Amortization
410,774
3,161,596
139,800
18,400
405,752
9,194
405,762
8,604
432,805
3E3,065 254,401
2,943,976 2,910,354
494,563 195,735
1,245,373 1,081,204
Expenses billed 147,346 131,048 142,025Totalexpenses 4,283,658 5,612,971 5,025,128
Accumulated surplus, beglnning of year(note2and 71 19,161,081 19,161,081 16,263,083
Accumulated surplus, end of year (note 7)22,271,675 20,938,816 19,161,081
The accompanying notes are an integral part of these financial statements
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 222 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Statement of Net Debt
Year ended December 31, 2009
Annual surplus
Acquisition of tangible capital assets
Change in net debt
Net debt, beginning of year
1,777,736 2,897,999
(3,817,673) (4,080,783)
(794,465) (101 ,579)
Prepald expenses (2,348) -
(796,813)
(772,1531
(101,57e)
(670,614)
The accompanying notes are an lntegral part of these financial statements.
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 223 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Statement of Cash Flows
Year ended December 31 | 2009
2009
Cash provlded by:
Operatlng actlvlties:
Annual surplus
Items not involving cash:
Amortization
Change ln non-cash assets and liabllltles:
Prepaids
Trade and other receivables
Accounts payable
(Restated -
note 2)
1,777,736 2,897,999
1,246,373 1,081,204
(2,348)
(2,7381 (191,817)
(670,2411 704,022
Accrued interest on lo4glerm debt
@t¡ng actlv¡t¡es 2,335,525 4,479,809
Capltal activlties:
Purchase of
useo ln ca ,080,7
7
7
Flnanclng activltles:
of lonq{erm dobt
Cash in financlns activities
Net change ln cash and short-term investments
Cash and short-term investments, beginnlng of year
(2,012,58U (104,909)
7,509,999 7,614,908
Cash and short-term lnvestments, end of year 6,497,418 7,509,999
The accompanying notes are an integral part of these financial statements.
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 224 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements
Year ended December 31, 2009
1.Significant accounting policies
The financial statements of the Elgin Area Primary Water Supply System are the representation
of management, prepared in accordance with Canadian generally accepted accounting principles
as defined in the Canadian lnstitute of Chartered Accountants Public Sector Accounting
Handbook. Since precise determination of many assets and liabilities depends upon future
events, the preparation of periodic financial statements necessarily involves the use of estimates
and approximations.
(a) Accrualaccounting
Sources of financing and expenses are reported on the accrual basis of accounting,
(b) Non-financialassets
Non financial assets are not avallable to discharge existing liabilities and are held for use
in the provision of services, They have useful lives extending beyond the current year
and are not intended for sale in the ordinary course of operations.
i) Tangible capital assets
Tangible capital assets are recorded at cost which includes amounts that are directly
attributable to acquisition, construction, development or betterment of the asset. The
cost, less residual value, of the tangible capital assets, excluding land and landfill sites,
are amortized on a straight line basis over their estimated useful lives as follows:
Asset Useful Life - Years
Land improvements
Buildings and building improvements
Vehicles
Machinery and equipment
Water and wastewater infrastructure
3-50
10-60
4-12
3-60
10 - 100
Annual amortization is charged in the year of acquisition and in the year of disposal using
the half year rule. Assets under construction are not amortized until the asset is available
for productive use.
ii) Contributions of tangible capital assets
Tangible capital assets received as contributions are recorded at their fair market value at
the date of receipt and also are recorded as revenue.
¡¡i) lnterestcapitalization
The ínterest costs associated with the acquisition or construction of a tangible capital
asset are not capitalized,
Revenue recognitlon
The Company recognizes revenue when water is drawn by each customer, collection of
the relevant receivable is probable, persuasive evidence of an arrangement exists and
the sales price is fixed or determinable.
(c)
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 225 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements
Year ended December 31, 2009
(d)Use of estimates
The preparation of financial statements in conformity with Canadian generally accepted
accounting principles requires management to make estimates and assumptions that
affect the reported amounts of assets and liabilities and disclosure of contingent assets
and liabilities at the date of the financial statements and the reported amounts of
revenues and expenses during the year. Significant items subject to such estimates and
assumptions include the valuation allowances for receivables.
ln addition, the City's implementation of the Public SectorAccounting Handbook PS 3150
has required management to make estimates of historical cost and useful lives of tangible
capital assets,
Actual results could differ from those estimates.
Change in accounting policies
The financial statements of the Elgin Area Primary Water Supply System have implemented
Public Sector Accounting Board ("PSAB") sections 1200 Financial Statement Presentation and
3150 Tangible Capital Assets. Section 1200 establishes general reporting principles and
standards for the disclosur.e of information in government financial statements. Section 3150
requires governments to record and amortize their tangible capital assets in thelr financial
statements. ln prior years, tangible capital asset additions were expensed in the year acquisition
or construction.
Methods used for determining the cost of each maJor category of tangible capital assets
The financial information recorded includes the actual or estimated'historical cost of the tangible
capital assets. When historical cost records were not available, other methods were used to
estimate the costs and accumulated amortization of the assets. The Elgin Area Primary Water
Supply System applied a consistent method of estimating the replacement or reproduction cost of
the tangible capital assets for which it did not have historical cost records, except in
circumstances where it could be demonstrated that a different method would provide a more
accurate estimate of the cost of a particular type of tangible capital asset. After defining
replacement or reproduction cobt, lhe Historical Cosf lndices for PSAB 3150 Purposes report
prepared by Watson & Associates Economists Ltd. was used as a resource for determining
appropriate indices in order to deflate the replacement or reproduction cost to an estimated
historical cost at the year of acquisition.
This change has been applied retroactively and prior periods have been restated. This change in
accounting policy has changed amounts reported in the prior period as follows:
2.
Accumulated surplue at January 1,2008
Operating fund balance
Capital fund balance
Reserve funds
Amounts to be recovered
$
(731,895)
7,777,014
(7,715,731\
Accumulated surplus, as previously reported (670,612)
Net book value of tanglbÞçgpjlal assets recorded 16,933,695
@ted $16,263,083
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 226 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements
Year ended December 31, 2009
Annual surplus for 2008
Net loss, as previously reported
Principal and accrued interest on long{erm debt previously expensed
Assets capitalized but previously expensed
$ (625,179)
523,599
4,080,783
3.
Amortization expense not previously recorded (1'081'204)
Annualsurplus. as restated $2'897'999
Nature of reporting entity
The Ontario Water Resources Commission (the "Commission") of the Province of Ontario
constructed, owned and operated'a water treatment plant on Lake Erie and pipeline to the City of
St. Thomas and the Ford Talbotville Assembly Plant on or about 1967. The Ministry of the
Environment (the "Ministry")was created in about 1973 and assumed alloperations and activities
of the Commission. ln accordance with agreements with the associated municipalities, the
Ministry extended pipelines to the present communities of Port, Burwell, Port Stanley, and
Southwold, and in 1986 to the City of London and the Town of Aylmer.
ln accordance with the Municipat Water and Sewage Systems Transfer Act, 1998, the final
Transfer Order for Elgin Area Primary Water Supply System was effective on November 29,
2000, transferring assets along with any othei real property to the Corporation of the City of
London to act as the Administering Municipality on behalf of the participating Municipalities.
Under the transfer order, the works, properties and all assets, liabilities, rights and obligations of
the system are transferred jointly to The Corporation of the City of London, The Corporation of the
Town of Aylmer, The Corporation of the Munlclpality of Bayham, The Corporation of the
Municipality of Central Elgin, The Corporation of the Township of Malahide, The Corporation of
the Township of Southwold and The Corporation of the City of St. Thomas.
The transfer order established a joint board of management to govern the management of the
water supply system. The joint board of management is comprised of seven representatives
appointed by the respective councils of participating municipalities, The representetion is broken
down as follows:
Municipalitv Representatives Votes
The Corporation of the City of London
The Corporation of the City of St. Thomas
The Corporations of the Township of Southwold
and the Municipality of Central Elgin
The Corporations of the Municipality of Bayham,
Township of Malahide and Town of Aylmer
Cash and short-term investments
Cash and short-term investments are held by the Corporation of the City of London and set aside
for use by Elgin Area Primary Water Supply System.
3
2
4.
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 227 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements
Year ended December 3'1, 2009
5.Long-term debt
(a) The balance of the longterm debt assumed by The Corporation of the City of London, as
administering municipality, on behalf of the Elgin Area Water Supply System is
$6,392,148. lnterest payments are made semi-annually at rates ranging from 5.50% to
5.88%. Principal payments are made in August annually. The debt matures on August,
2018,
(b) The long{erm debt repayment schedule is as follows:
2010
2011
2012
2013
2014
2015 and beyond
$ 564,766
595,757
627,379
661,230
697,779
$3,245,238
6.Tanglble capital assets
Cost
Balance at
December31, Additions
2008
Disposals
Balance at
December
31,
2009
Land
Buildings and building improvements
Vehicles, machinery and equipment
Water and wastewater infrastructure
Assets under construction 2.561.092 2,317 ,504
1,251,559
10,375,898
10,506,286
1,211,362
464,690
944,055
91,324
(139,773)
1,251,559
10,840,588
'11,310,568
1,302,686
4,878,596
Total 25,906,197 3.817 ,573 (139,773) 29,583,997
Accumulated Amortization
Balance at
December
31, Amortization2008 expense DispQsals
Balance at
December
31,
2009
Land
Buildings and building improvements
Vehicles, machinery and equipment
Water and wastewater infrastructure
Assets under construction
2,311,573
3,257,470
403,880
298,059
894,613
52,701
- z,oog,ogz
(139,773) 4,012,310- 45ô,581
Total 5,972,923 1,245,373 (139,773)7,078,523
Net book
value
December
Net book
value
December
31.2008 31,2009
Land
Buildings and building improvements
Vehlcles, machinery and equipment
Water and wastewater infrastructure
Assets under construction 2,561,052 4,878,596
1,251,559
8,064,325
7,248,816
807,482
1,251,559
8,230,956
7,298,258
846,1 05
Total 19.933,274 22,505,474
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 228 of 325
EI.GIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements
Year ended December 31, 2009
6.Tangible capltal assets (continued)
Cost
Balance at
December31, Additions
2007
Disposals
Balance at
December
31,
2008
Land
Buildings and building improvements
Vehicles, machinery and equipment
Water and wastewater infrastructure
Assets under construction 146,828 2,414,264
1,251,559
10,370,698
9,015,331
1,211,362
5,200
1,661,319 (170,364)
1,251,559
10,375,898
10,506,286
1,211,362
2,561,092
Total 21,995,778 4,080,783 (170,364) 25,906,197
Accumulated Amortization
Balance at
December
31, Amortization2007 expense Disposals
Balance at
December
3'1,
2008
Land
Buildings and building improvements
Vehicles, machinery and equipment
Water and wastewater infrastructure
Assets under construction
2,028,434
2,679,556
354,093
283, 1 39
748,278
49,787
(170,364)
2,311,573
3,257,470
403,880
Total 5,062,083 1,081,204 (170,364)5,972,923
Net book
value
December
Net book
value
December
31.2007 31,2008
Land
Buildings and building improvements
Vehicles, machinery and equipment
Water and wastewater infrastructure
Assets under construction
1,251,559
8,342,264
6,335,775
857,269
146,828
1,251,559
8,064,325
7,248,816
807,482
2,561,091
Total 16,933,695 19,933,274
(a)Assets under construction
Assets under construction having a value of $4,878,596 (2008 - $2,561,092) have not
been amortized. Amortization of these assets will commence when the asset is put into
service.
Contributed tangible capital assets
Contributed capital assets have been recognized at fair market value at the date of
contribution. The value of contributed assets received during the year is nil (2008 - nil).
(b)
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 229 of 325
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements
Year ended December 31, 2009
(c) Tangible capltal assets dlsclosed at nomlnalvalues
Where an estimate of fair value could not be made, the tangible capital asset was
recognized at a nominal value. Land is the only category where nomlnal values were
assigned.
(d) Wrltedown of tangible capltal assets
The write-down of tangible capital assets during the year was nil (2008 - nil).
7. Accumulated surplus
Accumulated surplus consists of individual fund surplus and reserve funds as follows:
2009 2008
Surplus:
lnvested in tanqible capital assets 1.070,012 $ 9.393,189
Total surolus 11 9,393,189
Reserve funds set aside for speclfic purpose by Council:
lnfrastructure renewal - water operations 9,868,804 9,767,892
tot"' ra""r" frndt
L Fair value of flnancial Instruments
(a) The carrying values of cash and short-term investments, trade accounts recelvable and
accounts payable and accrued liabilities approximate their fair values due to the relatively
short periods to maturity of the instruments.
The falr value of long-term debt approximates its carrying value as interest rates are
similar to current market rates of interest available to the Company.
(b) Credit and foreign currency risk:
The Company is not exposed to any foreign currency or credit risk.
Correspondence dated June 10, 2010 from Elgin Area Primary
Water Supply System regarding "2009 Year End Financial
Page 230 of 325
BY-LAW # 2010-058
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Being a By-law to establish a MunicÍpal Election Compliance Audit Committee in
accordance with Sections 81 and 81.1 of the Municipal Elections Act, 1996, as amended
WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001 , c.25, as amended
provides that a municipal power shall be exercised by by-law;
AND WHEREAS section 9 of the MunicipalAct, 2001 provides that a municipality has
the capacity, rights, powers and privileges of a natural person for the purpose of
exercising its authority under this or any other Act;
AND WHEREAS subsection 10(1) of the MunicipalAct,200l provides that a municipality
may provide any service or ting that the municipality considers necessary or desirable
for the public;
AND WHEREAS section 81 .1(1) of the Municipal Elections Act, 2006, as amended
requires Council to establish a Compliance Audit Committee;
AND WHEREAS this By-law and the Terms of Reference attached hereto comply with
the Section 270 of the Municipal Act, 2001 with respect to the manner in which the
municipality will try to ensure that it is accountable to the public for its actions and the
manner in which the municipality will try to ensure that its actions are transparent to the
public;
NOW THEREFORE the Council of the Municipality of Bayham enacts as follows:
1. The attached Terms of Reference (Schedule A) to establish a Compliance Audit
Committee be adopted.
2. This by-law shall come into and take effect as of the date of its final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY
OF JUNE 2O1O
MAYOR CLERK
By-Law 2010-058 A By-Law to establish a Municipal Election
Compliance Audit Committee
Page 231 of 325
Schedule "4" to By-law 2010-058
TERMS OF REFERENCE
ELGIN MUNICIPAL ELECTION COMPL¡ANCE AUDIT COMMITTEE
1. Name of Committee
The name of the Committee is the "Elgin Municipal Election Joint Compliance Audit
Committee".
2. Term of the Committee
The Committee must be established before voting day and will complete its work after
dealing with all compliance audit applications received from the 2010 general municipal
election.
3. Mandate
The powers and functions of the Committee are set out in subsection 81 of the Municipal
Elections Act, 1996, as amended (MEA). The Committee will be required to:
(a) review and consider a compliance audit application received from an elector
and decide whether it should be granted or rejected;(b) if the application is granted, appoint an auditor to conduct a compliance audit;(c) receive the auditor's report;(d) consider the auditor's report and if the report concludes that the candidate
appears to have contravened a provision of the MEA relating to election
campaign finances, the committee may commence legal proceedings against
the candidate for the apparent contravention; and(e) if the report indicates that there was no apparent contravention and the
committee fìnds that there were no reasonable grounds for the application,
the council is entitled to recover the auditor's costs from the applicant.
4. Composition
The Committee will be composed of at least three (3) and no more than seven (7)
members of the public. Members must possess an in-depth knowledge of the campaign
financing rules of the MEA and therefore membership will be drawn from the following
stakeholder groups:
(a) accounting and audit - accountants or auditors with experience in preparing
or auditing the financial statements of municipal candidates;(b) academic - college or university professors with expertise in political science
or local government administration;(c) legal profession - with experience in municipal law, municipal election law or
administrative law;(d) professionals who in the course of their duties are required to adhere to
codes or standards of their profession which may be enforced by disciplinary
tribunals; and(e) other individuals with knowledge of the campaign financing rules of the MEA.
By-Law 2010-058 A By-Law to establish a Municipal Election
Compliance Audit Committee
Page 232 of 325
It is noted that:
. Members of Council, employees or officers of the municipalities or any persons
who are candidates in the election for which the committee is established are not
eligible to be appointed to the Committee, pursuant to clause 81.1(2) of the MEA.o An individual shall be deemed ineligible to be a member of the Committee if they
prepare the financial statements of any candidate running for office on municipal
Council during the term for which the Committee has been established.. To avoid possible conflicts of interest, an auditor or accountant appointed to the
Committee must agree in writing to not undertake the audits or preparation of the
financial statements of any candidates seeking election to Gouncil. Failure to
adhere to this requirement will result in the individual being removed from the
Committee.
5. Membership Selection
All applicants are required to complete an application outlining their qualifications and
experience. The Nominating Committee consisting of the Clerks from each of the
municipalities will meet to review the applications, and prepare a proposed Joint
Committee membership list for consideration by the municipal Councils.
Members will be selected on the basis of the following:
(a) demonstrated knowledge and understanding of municipal election campaign
financing rules and knowledge of the MEA and related regulations;(b) proven analytical and decision-making skills;(c) experience working a committee, administrative tribunal, task force or similar
setting;(d) availability and willingness to attending meetings; and(e) excellent oral and written communication skills.
6. Meetings
The Gommittee will meet as needed, with meetings to be scheduled by the Clerk of the
municipality where a compliance audit application is received, in accordance with the
MEA requirements. The Clerk of the host municipality shall ensure and verify the validity
of the meeting. The Clerk will contact all members to ensure a quorum of members are
able to attend the said meeting.
The Committee members will select a Chair from amongst its members at its first
meeting.
The Committee will conduct its meetings in public, subject to the need to meet in closed
session for the purpose authorized under Section 239 of the Municipal Act, 2001.
Meetings will be held at the location determined by the Clerk of the host municipality.
By-Law 2010-058 A By-Law to establish a Municipal Election
Compliance Audit Committee
Page 233 of 325
7. Remuneration
Members of the Committee shall be paid an honorarium of $100 per meeting, plus
mileage at the current mileage rate established by the host municipality. The Council of
the host municipality shall pay all costs relative to the respective application.
8. Staff Suooort
The Clerk or designate of the host municipality shall act as the Secretary to the
Committee and provide support where required.
9. Application Filinq Fee
A non-refundable application filing fee shall be $25 and shall be payable upon
submission of an application.
By-Law 2010-058 A By-Law to establish a Municipal Election
Compliance Audit Committee
Page 234 of 325
TIIE CORPORATION OF THE MTJNICIPÄLITY OF BAYHAM
BY-LAW NUMBER 2010.059
Being a By-law to Establish Governance and Structure for the
Museums Bayham Board
WHEREÄS the Port Burwell Marine Museum & Lighthouse and the Edison Museum of
Vienna are owned and operated bythe Municipality of Bayham;
AND WHEREAS the Council of the Corporation of the Municþality of Bayham is
desirous that a Board be established to be responsible for the maintenance, s€,rvice,
promotion and operation of the Port Burwell Marine Museum & Lighthouse and the
Edison Museum of Vienna located in and under the jurisdiction of the municþality
AND WHEREAS the Council is desirous that such provision be approved by By-law;
THEREFORE BE IT RESOLVED TIIAT the Council of the Corporation of the
Municipality of Bayham enacts as follows:
1. THAT the prønises known municipally as 20 Pitt Street and 17 Robinson Street
and known as the Port Burwell Marine Museum and Lighthouse, respectively,
shall continue to be maintained and identified as the Port Burwell Ma¡ine
Museum and Lighthouse;
2. TIIAT the collection presently housed in the Port Burwell Marine Museum will
continue to be housed in the Museum and named the Port Burwell Marine
Museum Collection and catalogued as such;
3. THAT the pre,mises known municipally as 14 Snow Street, and known as the
Edison Museum of Vienna shall continue to be maintained and identified as the
Edison Museum of Vienna;
4. THÄT the collection presently housed in the Edison Museum of Vienna will
continue to be housed in the Museum and named the Edison Museum of Vienna
Collection and catalogued as such;
5. THAT the vacant municipal property at 6342 Plank Road be acknowledged as the
proposed site for a potential new Edison Museum facility;
6. THAT the Council of The Corporation of the Municþality of Bayham hereby
establishes a museums board to be known as the '(Museums Bayham" Board
whose structure is set out in Schedule "4" attached hereto and forming part of this
byJaw;
7. TIIAT the said Board shall be considered as a Board of Council and all mernbers
of the board shall be appointed by Council as set out in the structure;
8. TIIAT the said Board shall operate in accordance with the said Structure being
hereby adopted;
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 235 of 325
-) -
9. TIIAT ByJaws 2006-003 being a by-law to establish governance and structure
for the Edison Museum of Vienna Boa¡d and the Port Burwell Marine Museum
Board, respectively, and any amendments thereto be hereby repealed;
10. AIYD THAT this By-law establishing the "Museums Bayham" Board as set out in
said Schedule "4" attached shall come into fi¡ll force and effect upon enactment.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
17TH DAY oF JTINE.
MAYOR CLERK
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 236 of 325
Bayham Museums Governance & Structure
Schedule *4" to B/L 2010-059
BAYIIAM MUSEUMS BOARD STRUCTURE AND OPERATIONS
Name This boa¡d shall be named Museums Bayham Board (the "Board")
and shall be responsible for the maintenance, service, promotion and
operation of the Port Burwell Marine Museum & Lighthouse and the
Edison Museum of Vienna sites.
1. Mission Statement
Museums Bayham exists to educate the citizens of Bayham and the community beyond
about the history of the Bayham area. This includes Port Burwell and its lighthouse in
relation to the local and marine heritage of the Great Lakes, and also Vienna's Canadian
connection to the Thomas Alva Edison family heritage, fostering an appreciation for the
relationship of Bayham's past to its present and future development. To this end,
Museums Bayham collects, records, preserves, researches, shares, promotes and presents
exhibits and interprets documents and artifacts related to the history of Bayham.
2. Mandate
The Marine Museum and Ligtrthouse have been established to serve the inhabitants of
Port Burwell and the Bayham area, with a strong appeal to tourists visiting the region.
The museum collection will focus on ma¡ine documentation and artifacts that illustrate
the relationships between marine life on the Great Lakes together with domestic and
commercial life of the Village as aport on Lake Erie.
The Edison Museum has been established to promote recognition of the extent and
impact of Thomas Alva Edison, the inventor, on the local area, and world wide, by his
many inventions and family artifacts on displa¡ and promote and preserve the historical
artifacts and records of the Bayham area and its inhabitants.
The Board is established to be responsible for the maintenance, service, programming,
and operation of the museums, being subject to budgetary requirements and limits, as
approved by the Council of the Municþality of Bayham, following the procedures and
policies approved by Bayham Council.
The Board shall work towards compliance with Provincial government standards and
policies for Museum operations.
The Board will communicate and work with local historical and heritage related
organizations for the benefit of the Bayham museum sites and collections.
-3-
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 237 of 325
Bayham Museums Governance & Structure
Schedule ".{'to B,lL20r0-059 - 4 -
3. Policv & Procedure for Service and Operation
Programming / Planning & Operation
The Board with assistance of Staff will be responsible for the preparation and review of
policies and procedures for service, operation, programming, and long-term planning
goals for the museums.
Artifacts
Ownership of any and all donated items lies with the Municipality of Bayham, who will
provide adequate insurance coverage including on-loan items, subject to consideration of
recommendations of the Board.
Acquisition, disposal, and records of documents, objects and artifacts will be governed by
the Museums' collection development and management policy as adopted by the Council
of the Municipality upon recommendation of the Board. Ownership by the Municipality
of Bayham may be assigned to its successors, administrators and assigns absolutely.
Displays and exhibits will be approved by the Board.
Finance and Budgeting
The Boa¡d, with the assistance of appropriate staff, will prepare, review and submit
annual operating budget requirements, including long-term capital projects, to the
municipal administration, for Council's consideration and approval annually as required.
The Boa¡d will monitor the budgets throughout the year. ReserveslReserve Funds may
be established as approved by Council through the budget process. A Board or staff
representative may present the museums annual budget submission, at its discretion, to
Council.
Bequests and financial donations will be accounted for through Municipal administration.
Purchasing
Board members / Staff, as applicable, may make purchases in accordance with the
Municipal Purchasing policy. Any such purchases must be within the Budgets
established and approved by Council, and must be approved by the Board.
A Petty Cash Fund(s) may be permitted at the discretion of the Boa¡d. Such petty cash
fund will be administered by the Curator or by staff.
Iluman Resources
The Museums and staff shall be governed by Council through the Administrator in
accordance with municipal policies and procedures. The Board will provide general
direction of staff at the museums, assisted by municipal staff as appropriate, within the
guidelines of the annual budget and personnel polic¡ as approved by Council.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 238 of 325
Bayham Museums Gove[ìance & Stn¡cture
Schedule * N' to BIL 2010-059 -5-
In the absence of a curator position, the Board, through Municþal staff, as appropriate,
will be responsible for overall general direction of museum staff.
A policy pertaining to use and direction of volunteers will be established by the Board
and approvd by Council.
SpecÍal Events and Exhibits
The Board, with assistance of museum staff and volunteers, may undertake special
events, displays, and exhibits at its disøetion, within the guidelines of the annual
operating budget as approved by Council.
Fundraising and Donations
The Board, with assistance of museum staff and volunteers, will undertake and promote
fundraising and donation programs to the best of its ability. Such programs may be for
general operating assistance or special programs/capital projects (approved by Council).
All accounts shall be accounted for through Municþal administration.
Facility Management
The Board will provide inpulinformation to municipal administration for the Capital and
Operating needs of Museum facilities. Such needs must be considered in the preparation
of budgets presented to Municipal Council.
Board Operations
Board Operations/Officers shall be in accordance with Section 4 "Structure" of this
document.
The Municipality will provide appropriate Municipal staffresources to assist the Board as
necessary.
For greater clarity, details of operational roles and responsibilities are outlined in the
Summary of Roles and Responsibilities affached hereto as Appendix "4".
4. Structure
Meeting Schedule
The Board shall meet on a regular and as needed basis, a minimum of eight (8) times a
year, at a time and place as agreed by members. Special meetings may be called by the
Chairman or at the request of two Board members. The Board shall have prepared
agendas and minutes for each meeting held.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 239 of 325
Bayharn Museurns Governance & Stnrcture
Schedule "A" to B/L2010-059 - 6 -
Open and Closed Meetings
1. Shall be consistent with the requirements of the Municþal Act, or other
legislation as applicable, and shall be open to the public. Meetings will follow the
rules and guidelines set out in the Municipality of Bayham's Procedural ByJaw
2002-93 concerning the rules governing order and procedure of Council and its
committees.
2. All special meetings of the Board, its sub-committees or Committee of the Whole
shall be open to the public unless subject matters being considered relate to:¡ the security of Bayham Museum properties;. personal matters about an identifiable individual;¡ a proposed or pending acquisition or sale ofproperty;. labour relations or employee negotiations;. litigation or potential litigation affecting Bayham Museums;¡ consider a request under the Municipal Freedom of Information and
Protection ofPrivacyAct, or other Act.
3. No recommendation can be considered or a decision made excqlt by the Board at
a regular or special meeting ope,lr to the public.
Implementation
l. All recommendations made by sub-committees of the Board shall be made to the
Boa¡d in writing.
2. If a Board or committee meeting is closed to the public, the secretary shall record:
a) the holding of the closed meeting; and
b) the subject matter of the closed meeting in the minutes of the meeting.
3. Before holding a closed meeting, a motion must be passed stating that the meeting
is closed and the general nature of the matter to be discussed.
Membership
The Board shall consist of a minimum of eleven (11) mernbers, including six (6)
community members one (l) member from the Port Burwell Historical Society and one
(1) member from the Bayham Historical Society, one (1) expert representative from a
professional heritage facility (active or retired), as possible, one (1) mernber of Council,
and a curator/municþal staff liason (non-voting) position.
Council will encourage membership from the Bayham community that will support the
mandate and success of the museum facilities.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 240 of 325
Bayham Museums Governance & Stn¡cture
Schedule ",{" to BlL2010-059
Term of Office
Members of the Museums Bayham Board shall continue in office until their respective
successors are appointed by Council.
With the exception of the represørtative(s) on Bayham Municipal Council, who shall be
appointed on annual basis and whose term shall end November 30*, all other mernbers
shall be appointed for a term of four years and provision shall be made for members to
serve for four years so that the expiration of members' terms is on a "staggered" basis,
with succeeding years to be for a period of four years.
Persons serving on the Boa¡d shalt be eligible for re-appoinftne,nt, but shall not be eligible
for the same position for a period of more than six continuous years. After an absence of
not less than one year, such person shall be eligible for re-appointme'lrt.
Quorum
A quorum for Boa¡d meetings shall be 50% +l of members, or five (5) members being
present.
Deputations
Deputations shall be held at the beginning of each meeting. All meetings shall go "In
Camera" at the discretion of the Chairman, or a majority vote of members present,
subject to the provisions of the Municþal Act.
Elections
Nominations for Officers shall be held in November for the following year. Year end
shall be December 31. New OfEcers assume positions January l.
Officers
Officers shall consist of a Chairman, Vice Chairman, selected from the mernbers. In
addition to the duties outlined in this document, the Board may prepare more detailed
position descriptions.
The Curator may serve as Secretary. but is not a voting mernber of the Boa¡d.
Duties
Chairman . Prepares an agenda for each meeting (with the assistance of the
Secretary).. Conducts meetings. Reviews minutes prior to circulation to members, signs minutes upon
approval.
-7-
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 241 of 325
Bayham Museums Governance & Stn¡cture
Schedule "4" to B/L 2010-059 - 8 -
. Acts as liaison between the Board, Council, Municþal Staff, and other
Community Organizations.
. Makes announcements of interest to members.. Makes himÆrerself aware of the business to come regularlybefore the
meeting.. Is informed of MuseumÆoard activities.
Vice Chairman . Presides as Acting Chairman in absence of Chairman
o Acts as museum liaison with other museums to confirm upcoming
exhibits/events, and identiff opportunities for shared resources.
Secretary . Keeps accurate record (minutes) of proceedings ofmeetings
(resolutions and decisions), signed upon completion and forwards a
draft copy to the Clerk for inclusion with the Council agenda.. Ensures minutes are reviewed for accuracy at the next Boa¡d meeting,
approved by mernbers and signed by the Chairman.. Assists the Chairman in preparation of agendas.. Keeps a meeting attendance record of current members.. If unable to attend a meeting, sees that the minute book and other
corresponde,nce and information are forwarded to the Chairman prior
to the meeting.. Maintains all documents, information, and correspondence belonging
to the Board.. In the abse,lrce of the Secretary, an acting Secretary shall be appointed
from the me,nrbe,tship.
Members . Are responsible to attend meetings regularly, at the appointed time.. Support the purpose and objectives of the Boa¡d.. No member shall exercise the right to more than one vote.
Volunteers . The Board may, and is encouraged, to utilize additional volunteers
who may particþate, but not vote, at Board meetings. Volunteers may
attend or provide assistance to the Board for general matters or items
such as special events. The Board should appoint volunteers by
motion for the pqpose of participation in such special events, and may
include note in the minutes of Board meetings of attendance of such
volunteers.
New Members . Potential new mernbers shall attend a minimum of three (3) regular
meetings of the Board prior to consideration for appointment as a
member. The Board shall recommend names of volunteers to Council
for appointment to the Board.
. Maybe solicited from the public through media or other means.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 242 of 325
Bayham Museums Governance & Stn¡cture
Schedule " Ë' to BIL 201 0-059 -9-
Absentee . If a member misses more than three (3) consecutive meetings, excqlt
for health or special circumstances, the remaining members of the
Board mayrequest Council to appoint a recommended replacement for
the remainder of the term.
Resignations . Upon the resignation of a member of the Board, the Board shall
recommend a ne\¡¡ member to Council to fill the vacancy.
Establishment of Sub-Committees/\ilork Groups
It is anticipated that for various projects and interests that sub-committees such as the
Friends of the museum(s), fundraising events or capital project work-groups (ex. Edison
building project), composed of Board members and/or other volunteers, may be formed
by the Board to focus on one component of an action plan, a specific task, or areas of
special interest.
Each sub-committee will be responsible to and report directly to the Museums Bayham
"Board". Minutes of each sub-committec shall be provided to the "Board" on a regular
and timelybasis.
The Chairman of each sub-committee will be an active Museums Board member. The
Chairman shall name a secretary for the committee from the me'nrbership.
Council approval shall be required for additional staffsupport and/or resources.
(a) Establishment of Edison Museum of Vienna Building Committee
Mission
The Edison Museum of Vienna Building Committee is established to undertake the
necessary steps and actions to establish a new facility that will preserve, protect and
promote the Edison Museum of Vienna collection.
Structure and Guidelines
The Commiuee shall consist of a minimum of three (3) and a maximum of nine (9)
volunteer members to be recommended by the Committee to the Museums Bayham
Boa¡d for appointnent / reappointrnent.
A Chairman shall be selected from the membership and appointed / reappointed by the
committeemembers on an annual basis.
A Recording Secretary shall be appointed by the committee to take minutes of meetings
held.
The Committee shall report to the Museum Bayham Board through the submission of
draft minutes provided in a timely manner.
The Committee may report directly to Council as deemed appropriate.
The Committee shall provide a draft budget annually in November, as appropriate, for
inclusion in the Museums Bayham Board budget drafted for Council consideration.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 243 of 325
Bayham Museums Governance & Structure
Schedule "y'f'to B/L 2010-059 - 10 -
5. Dissolution of Assets and Liabilities
In the event that Council for the Municipality of Bayham, or its successors, should
determine to cease operation of either Museum facilit¡ all artifacts may be donated to
Onta¡io Museums of like interest or sold by the Municipality, and proceeds may be used
to support local culture and heritage priorities.
6. Lesislative Requirements
The Museums Bayham Boa¡d will recognize its obligation to ethical behaviour and
avoidance of conflict of interest, as a body and as individuals, as well as its obligation to
meet municipal, provincial, and federal legislative requirønents and those international
agreements ratified by the federal government in its decisions and activities.
The Cu¡ator or the municipal Administrator advises the Board of this requirement.
7. Responsibilities
l) The Board ensures that the purposes for which the museums exist are being
tulfilled.
2) The Boa¡d safeguards Bayham Museums' assets, including the collection and its
care, onbehalf of the community and is accountable to the Municþality of
Bayham.
3) The Board, with the assistance of municipal staff, gives general direction,
guidance and instruction to museum stafl and provides input for the annual
performance appraisal of the curator.
4) The Board with the assistance ofmunicipal staff, and subject to Council approval,
writes, monitors and reviews policies and standards and recommends any changes
to Council.
5) The Board serves as a liaison between the Bayham community and Bayham
Museums.
6) The Board, with assistance of municþal staff develops and writes strategic, five
year and other museum plans for approval by Council.
7) ABoard mernber attends Board meetings regularl¡ is responsible for being
familiar with and respecting the policies, activities and operations of Bayham
Museums, and follows ethical guidelines for professional conduct.
S) A Board member attends and supports museums functions, events, activities and
programs.
9) The Curator implements Council approved policy.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 244 of 325
Bayham Museums Governance & Stn¡cture
Schedule".¿r'toB/L2010-059 - II -
8. Establishment of Events:
The Museums Bayham Board may establish events and activities to:¡ promote the Bayham Museums and collectionsr raise funds to support the establishment of a new Edison facility and/or other
priorities as directed by the Museums Bayham Board.
Structure and Guidelines
Events maybe created by the Museums Bayham Board upon recommendation as
appropriate.
Upon the establishment of an event, the Boa¡d shall direct the intended use of net
proceeds/revenues from such eveirt.
Organizers of an event maypartner with another committee of Council, community
group or organization for the conduct of such event activities.
A Group Leader for each event established, will be appointed by the Museums Bayham
Board on an annual basis.
The Group Leader for each event will select and appoint volunteer members for support
and assistance and provide a list of such volunteers to the Museums Bayham Board and
the Clerk for information.
A Recording Secretary will be appointed for each Committee to record minutes of
meetings held.
The Group Leader will report to the Museum Bayham Boa¡d through the submission of
minutes or through an annual report.
The Group Leadermayreport directlyto Council as deemed appropriate.
The Group Leader will provide a draft event budget annually in November, as
appropriate, for inclusion in the Museums Bayham Boa¡d budget drafted for Council
consideration.
EVENTS
The Museums Bayham Board hereby establishes the following events:
(a) Edisontr'est
Mission
The EdisonFest Workgroup is established to conduct an annual event and activities to:o promote the Edison Museum and its collection;
o raise funds, with net proceeds to support the establishment of a new Edison
Museum facility.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 245 of 325
Bayham Museums Governance & Structure
Schedule "A" to B,1L2010459 - 12 -
(b) Edison Mystery
MÍssion
The Edison MysteryV/orkgroup is established to conduct an annual event and activities
to:
o promote the Edison Museum and its collection;o raise funds, with net proceeds to support the establishment of a new Edison
Museum facility.
By-Law 2010-059 A By-Law to Establish Governance and
Structure for the Museums Bayham Board
Page 246 of 325
Bayham Museums Governance & Structr¡re
Schedule "A" to B/L 2010-059 - 13 -
APPENDIX "A'to Schedule,,4" By-law 2010-059
,,MUSEUMS BAYHAM". SUMMARY OF ROLES AND RESPONSIBILITIES
Port Bunvell Marine Museum & Lighthouse & Edlson Museum of vlenna
Responsibility performed By: Notes:
Prog ram m in g/Strateglc
Plannlng:
Policies & Procedures Board assisted by Staff Approved by CouncilTours Staff /Board
Hours of Operation Board (subject to Budgets)
Artifacts:
Acquisition/Cataloging/Disposal Curator / approved by Board Disposals approved by Council
Maintenance & Conservancy Curator/Board Reserves as approved by CouncilDisplays/Exhibits curator/determined & approved by Board
Finance & Budgeting:
Preparation & Submission Board assisted by Staff Approved by Council
Accounts - payment Board & Staff at Board direction
Maintenance & Monitoring Budget Staff
Monthly Reporting Staff
Detailed General Ledger Reports Staff
Reserves/Reserve Funds Board identifìes/recommends transfers/capital projects Approved by Council
Grant ldentification & Applications Staff at Board Direction
Purchaslng:
Supplies & Repairs Staff/Board members at Board Direction -follow municipal policy
Capital & Tenders / Quotes Staff/Board members at Board Direction-follow municipal polícy
Human Resources:
Staff Levels Board (subject to Budgets) Subject
Job Descriptions Board with Staff Assistance To
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Schedule "4" to B/L 2010-059
Rates of Pay
Hiring (interview, selection)
Supervision & Direction
Grievances & lnvestigations
Orientation
Special Events & Exhiblts:
Organization & Staffing
Fundraising & Donations:
General
Long Term Capital
Grant Applications
Reserve Fund
Facility Management:
Capital (lmmediate & Long Term)
Daily Maintenance of:
- Minor Repairs
- Landscaping
- Snow removal
- Flags
- Fire Extinguishers
- Alarms
- Janitorial
- Winter Shutdown
Board & Committee Operations:
Agendas, Minutes & Follow-up
Research
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Board (subject to Budgets/grants)
Staff with Board Assistance
Curator/Board with Staff Assistance
Staff with Board Assistance
Curator/Board with Staff Assistance
Board with Staff support
Board with Staff support
Board with Council/Staff support
Curator/Staff with Board assistance/support
Board to make recommendations
Board to recommend through budget process etc.
Appropriate Staff at Board Request
Appropriate Staff
Contractor/Appropriate Staff
PW Staff at Board/Curator request
Ongoing-Staff, Annual lnspection by contractor
Ongoing-Staff, Annual I nspection by contractor
Contractor-spring clean + Staff
Students/Curator
Curator with assistance of Board Chairman
Staff/BoardA/ol u nteers
Sub-committees report to "Boardn through minutes/recommendations
Council
Approval
General direction, assignment of daily work. Staff to
review time sheets etc.
Approved by Council
Approved by Council
Contract approved by Council
Contract approved by Council
Board reports to Councilthrough mínutes
/ recommendations
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THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LA\il NO.2010-060
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BET\ilEEN
THE MTJNICIPALITY OF BAYHAM
AND
CANADA POST CORPORÂTION
REGARDING THE INSTALLATION OF COMMT]NITY MAILBOXES
WIIEREAS the Canada Post Corporation and the Municipality of Bayham are desirous
of entering into an agreement for the installation of Community Mailboxes in the public
roadway to serve residents in the hamlet of Richmond;
THEREFORE TIIE COT]NCIL OF TIIE CORPORATION OF TIIE
MUNICIPALITY OF BAYIIAM ENACTS AS FOLLO\üS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to
execute the Agreønent attached hereto as Schedule "4" and forming part of this
byJaw between the Municipality of Bayham and the Canada Post Corporation for
the installation of Community Mailboxes in the hamlet of Richmond;
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS
17th DAY OF JTINE 2010.
MAYOR CLERI(
By-Law 2010-060 A By-Law to authorize the execution of an
agreement (Canada Post Corporation)
Page 249 of 325
Schedule "A" to
B/L 2010-060
TIIIS AGREEMENT made in triplicate this 17th day of June 2010
BET\MEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
(Hereinafter called the "Municþality'')
OF THE FIRST PART;
ANI)
CANADA POST CORPORATION
(Hereinaft er called " Canada Posf ')
OF THE SECOND PART;
WIIEREAS pursuant to the Canada Post Corporation lcl, R.S.C. 1985, c. C-10, Canada
Post was established as Agent of Her Majesty to, inter ali4 establish and operate a postal service
for the collection, transmission and delivery of mail and to provide such products and services as
are, in the opinion of Canada Post, necessary or incidental to such postal service;
AND \üHEREAS the Mail Receptacles Regulations, made pursuant to the Canada Post
Corporation Act with the approval of the Governor in Council, authorize Canada Post to install,
erect or relocate, or cause to be installed, erected or relocated in any public roadway, any
receptacle or device to be used for the collection, delivery or storage of mail;
AND \ilHEREAS Canada Post desires to install, erect and relocate, when necessary, such
receptacles or devices, commonly referred to as "Community Mailboxes", at specific convenient
locations on public roadways within the Municipality, title to which is vested in the
Municþality;
AND WIIEREAS the title to the public roadways is vested in the Municipality;
AND WHEREAS the Parties hereto desire to enter into an Agreement governing
Community Mailbox site selection, liabilit¡ maintenance, repair, replacement, removal and
relocation;
NO\M THEREFORE TIIIS AGREEMENT WINESSETII that the Municipality and
Canada Post, each in consideration of the execution of this Agreement by the other, mutually
agree as follows:
-2-
By-Law 2010-060 A By-Law to authorize the execution of an
agreement (Canada Post Corporation)
Page 250 of 325
Schedule "A" to
BlL20t0-060
l. In this Agreement:
(a) "Council" shall mean the Council of The Corporation of the Municipality of Bayham;
(b) "Municipal Offrcial" shall mean the Administrator;
(c) "Municipality'' shall mean The Corporation of the Municipality of Bayham;
(d) "Roadway'' shall include public road allowances, highways, streets, lanes, walkways,
sidewalks, and boulevards within the jurisdiction of the Municipality;
(e) "Utility'' shall include fiist all utilities currently in road allowance] or such other
public or private utility companies permitted by the Municipality to use the roadway.
2. Subject to the terms and conditions herein contained, Canada Post shall:
(a) install, erect and relocate, when it deems necessary, Community Mailboxes only at specific
locations on roadways within the Municipalit¡ the suitability of which sites having been
established in accordance with Canada Post's location criteria and subsequently reviewed
and approved by the Municipal Official (which review will be expeditious and which
approval shall not unreasonably be withheld) in accordance with the details which are
attached hereto as Appendix "4", which Appendix shall form part of the Agreement;
(b) at its expense, satisfactorily maintain such Community Mailboxes, including concrete slabs
and access pads, landscaping and Community Mailbox sites and including, without
limitation, general upkeep and litter control on a regular basis;
(c) provide, at its own expense, for snow clearing of the areas adjacent to the Community
Mailboxes to provide access thereto during the winter for the public; provided, however,
that no snow shall be placed on any traveled portion of the roadway or sidewalk by Canada
Post or its contractor;
(d) indemnifu and save harmless the Municipality from and against all claims for injury or
damage by whomsoever made, brought or prosecuted, in any manner based upon, arising
out of or in any way attributable to the construction, installation, maintenance or use of the
Community Mailboxes, except those arising out of the negligence of the Municipality;
(e) assume all loss, injury or damage and risk of loss, injury or damage to any works of the
Municipality or that of any public utility which may be in, on, over or under the roadway,
at the location of the Community Mailboxes, arising out of the construction, maintenance
or repair of the said Community Mailboxes, except for that arising out of negligence of the
Municipality or any public utility.
-3-
By-Law 2010-060 A By-Law to authorize the execution of an
agreement (Canada Post Corporation)
Page 251 of 325
3.
Schedule "A" to
BlL20t0-060
-4-
Should the Municipal Official not approve the suitability of any site for the installation,
erection or relocation of Community Mailboxes or should the Municipal Official, in future,
desire that any Community Mailbox erected or installed by Canada Post upon a roadway
pursuant to the terms of this Agreement, be relocated, the Municipal Official shall
immediately so notifu Canada Post in writing and such notice shall set forth the reasons for
such disapproval or desire for relocation. Forthwith upon receipt of such notice, Canada Post
and the Municipal OfEcial shall work together in good faith to expeditiously resolve the
Municipality's concerns and objectives in this regard and, if required, select an alternative
location meeting the approval of the Parties as herein provided. Upon removal of any
Community Mailbox from the roadway, Canada Post shall satisfactorily restore the affected
portion of the roadway to a standard equivalent to the condition of the roadways in its
vicinity, and upon failure of Canada Post to restore the affected portion of the roadway, the
Municipality, upon advance notice in writing to Canada Post, may do so at the expense of
Canada Post which undertakes and agrees to pay to the Municipality such expenses
(including supervisory and clerical worþ on demand.
Canada Post may at any time, at its sole discretion and for any reason, gtve notice in writing
to the Municipal Official of its intention to remove any or all of the Community Mailboxes
from the roadways. Upon removal of any or all Community Mailboxes from the roadways,
Canada Post shall satisfactorily restore the affected portion of the roadways to a standard
equivalent to the condition of the roadways in its vicinit¡ and upon failure of Canada Post to
restore the affected portion of the roadways, the Municipalit¡ upon advance notice in writing
to Canada Post, may do so at the expense of Canada Post which undertakes and agrees to pay
to the Municipality such expenses (including supervisory and clerical work) on demand. All
notices in writing referred to herein shall be conclusively deemed to have been received three
(3) days after the date of mailing.
Canada Post acknowledges and agrees that the Municþality is the owner of and has
jurisdiction over the roadways within the Municipality affected by this Agreernent and that
the Municipality reserves the right to use the roadway at or on which a Community Mailbox
is located for the purposes of constructing and maintaining therein sewers, water mains,
electric light and power conduits and cables, telephone conduits, gas lines and all other
services and appliances, whether existing or placed therein in the future, and whether under
its control or the control of a public utility or other government authority.
If, in the event of an emergency, it becomes necessary for Canada Post to do work on, across
or along any roadways without consultation with the Municipal Official, then Canada Post
shall, as soon as reasonably possible, provide the Municipal Official with details of the
emergency and the work done in response thereto. In such emergency situations, Canada
Post shall expeditiously restore the roadway to a condition as near as reasonably possible to
the condition it was prior to the start of any such work. Upon failure of Canada Post to so
restore the roadway, then the Municipality may do so and charge the cost of doing so back to
Canada Post. Restoration includes but is not limited to any required repair to the roadway
concerned by reason of any settlement of the original restoration work by Canada Post.
4.
5.
6.
By-Law 2010-060 A By-Law to authorize the execution of an
agreement (Canada Post Corporation)
Page 252 of 325
7.
Schedule "A" to -5 -
B/L 2010-060
If, in the event of an emergency, it becomes necessary for the Municipality or other utility to
work at any location of a Community Mailbox without the permission of Canada Post, the
Municipality shall, as soon as reasonably possible or within 24 hours notice to the
Municipality by the utility, provide Canada Post with details of the emergency and the work
done in response thereto. In such situations the Municipality or the utility, as the case may
be, shall temporarily relocate and anchor any such Community Mailbox in as close proximity
to its original site as reasonably possible, having regard to the temporary nature of the
relocation to facilitate its continued use in a reasonable and safe manner. The Municipality
or the utilit¡ as the case may be, shall expeditiously restore the Community Mailbox
location to a condition as near reasonably possible to the condition prior to the start of any
such work.
Canada Post shall, at its own cost and expense, cause any and all liens or privileges
registered pursuant to applicable laws relating to construction liens or privileges on
municipal property for labour, services or material alleged to have been furnished or to have
been charged by or for Canada Post or anyone on its behalf on the roadways or any
improvements or facilities therein or thereon, to be paid, satisfied, released, cancelled and
vacated within thirty (30) days after the Municipality shall have sent to Canada Post written
notice by prepaid post of any claim for such lien or privilege. Provided, however, that in the
event of a bona fide dispute by Canada Post of the validity or correctness of any claim for
any such lien or privilege, Canada Post shall not be bound by the foregoing but shall be
entitled to defend against the same in any proceedings brought in respect thereof after first
paylng into court the amount claimed and such costs as the court may direct and registering
all such documents as may be necessary to discharge such lien or privilege, or providing such
other security in respect of such claim as will result in the discharge of such lien or privilege.
In respect to such liens or privileges, Canada Post in addition hereby covenants and agrees to
indemniff and keep indemnified the Municipality of all liability or judgments arising out of
any liens or privileges registered as a result of the construction of a Community Mailbox and
its related facilities by Canada Post, its contractors, subcontractors, material suppliers and
workers.
Any notice required to be given to the Municipality hereunder shall be suffrciently given
personally or delivered or sent by prepaid priority courier addressed to:
The Municipality of Bayham
Box 160,9344PlankRoad
Straffordville, ON NOJ lYO
and any such notice, if mailed, shall be deemed to have been received by the Municipality on
the second business day after the date on which it shall have been so mailed.
Any notice required to be given to Canada Post hereunder shall be sufficiently given
personally or delivered or sent by prepaid courier addressed to:
CANADA POST CORPORATION
Manager - Delivery Planning
300 V/ellington St.
London ON N6B 3P2
8.
9.
By-Law 2010-060 A By-Law to authorize the execution of an
agreement (Canada Post Corporation)
Page 253 of 325
Schedule "A" to
BlL2010-060
-6-
and any such notice, if mailed, shall be deemed to have been received by Canada Post on the
second business day after the date on which it shall have been so mailed.
10. This Agreement incorporates all the terms and conditions goveming the installation, erection
and relocation of Community Mailboxes on roadways within the Municþality and there is no
representation or collateral agreement affecting this Agreement other than as expressed
herein in writing.
11. This Agreement may not be assigned or transferred by either party without the prior written
consent of the other party.
12. This Agreement shall be binding upon the Parties hereto, their successors and assigns.
IN WITNESS WIIEREOF the Parties have caused their respective corporate seals to be hereto
afñxed as attested by the hands of their respective proper officers in that behalf the day of the
year first above written.
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Per:
CANADA POST CORPORATION
Per:
Per:
By-Law 2010-060 A By-Law to authorize the execution of an
agreement (Canada Post Corporation)
Page 254 of 325
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Page 256 of 325
THE CORPORATION OF
THE MTJNICIPALITY OF BAYHAM
BY-LA\ry NO.2010-061
A BY-LAW TO AUTHORIZE THE EXECUTION OF A
PRE.S ERVICING AGREEMENT WITII
JO.LYNN PT. BURWELL INC. WITII RESPECT TO THE
PROPOSED MACNEIL SUBDIVISION
IN THE VILLAGE OF PORT BURWELL
WHEREAS:
l. Jo-Lynn Pt. Burwell Inc. has applied to the Municipality of Bayham to permit the
construction of certain services in advance of the execution of a subdivision
agreement and registration of a plan of subdivision.
2. The Council of the Municipality of Bayham deems it necessary and expedient to enter
into an agreement with Jo-Lynn Pt. Burwell Inc. to permit the construction of such
services, subject to the restrictions included on the proposed agreement.
NOW THEREFORE, THE COUNCIL OF TrrE CORPORATTON OF TrrE
MTINICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
1. That the Mayor and Clerk be and they are hereby authorized and directed to execute an
agreement substantially in the form affixed hereto Schedule "4", being an agreement with
Jo-Lynn Pt. Burwell Inc., with respect to the pre-servicing of the proposed MacNeil
Subdivision.
Read a FIRST and SECOND time this 17th day of June 2010.
Read a THIRD and final time this 17th day of June 2010.
MAYOR CLERK
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 257 of 325
PRE.SERVICING AGRE EMENT
TIIIS AGREEMENT dated this _ day of
BETWEEN:
2010.
JO-LYNN PT. BURWELL INC.
hereinafter called "Jo-L¡rtrn"
ANI)
THE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
hereinafter called the "Municipality"
WIIEREAS:
l. Jo-Lynn Pt. Burwell Inc. is the owner of land within the Municipality of Bayham
described as Plan 30 Unnumbered Block 2, formerlythe Village of Port Burwell,
County of Elgin, now the Municipality of Bayham and designated as Part 2 Reference
Plan l lR4369 deposited in the said Land Registry Offrces as July 25,1990.
2. Jo-Lynn has made application for a Plan of Subdivision called MacNeil Subdivision
and this application is filed with the Ministry of Municipal Affairs and Housing as
Application # 34T-88007.
3. Jo-Lynn wishes to commence installation of certain Works on or in the lands (the
"Works") within the proposed plan of subdivision and on lands owned by Jo-Lynn Pt.
Burwell Inc. prior to the execution of the subdivision agreement which Works are
more particularly set out in Schedule "A" attached hereto.
4. The Corporation is prepared to permit Jo-Lynn to commence installation of the
Works, as requested, in accordance with the following terms and conditions.
NOW THEREFORE, IN CONSIDERATION of the Corporation granting Jo-Lynn
permission to commence installation of the Works for the proposed Plan of Subdivision
ApplicationNo. 34-T-88007 prior to the execution of the subdivision agreement and the
mufual covenants contained herein, the parties agree and acknowledge as follows:
1. Permission
The Corporation hereby grants permission for Jo-Lynn to commence installation of the
Works (as described in Schedule".Ã" hereto) on or in the Subdivider's Land, within the
proposed plan of subdivision and on or in the lands owned by Jo-Lynn Pt. Burwell Inc.
2. Acknowledgement of Subdivider
1. Jo-Lynn acknowledges that:
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 258 of 325
2.
2
a) By proceeding with the 'Works in advance of execution of a subdivision
agreement, they are doing so totally at their own risk.
b) Proceeding with the Works in advance of execution of a subdivision
agreement is not based upon any representation from the Corporation as to
when any remaining site servicing for either development may be
provided.
c) By granting this permission the Corporation makes no representation that
Jo-Lynn is not required to comply fully with all applicable conditions of
approval of the plans of subdivision prior to receipt of final approval and
tender for registration of the plan of subdivision.
Jo-Lynn agrees:
a) That no work will be permitted on any proposed public right-of-way including
any public highways, easements or reserves prior to the execution of a
subdivision agreement and receipt of required cash and securities with the
Corporation.
b) To allow the Corporation, its employees, servants and agents to enter the lands
at all reasonable times and for all reasonable purposes, including but not
limiting the generality of the foregoing for all necessary inspections to correct
any drainage problems or to correct or eliminate any other nuisance such as
dust, garbage and debris and excavations, etc, and the costs incurred by the
Corporation in so doing shall be a charge to Jo-Lynn.
c) To proceed with the installation of the said municipal services only in
accordance with the approved plans for such services and should the
construction program come to a termination for any reason to smooth, grade
and to rehabilitate the site, to renew vegetation and present erosion problems
and upon any failure in performing this obligation to the satisfaction of the
Corporation to allow the Corporation to enter upon the lands and carry out the
work deemed necessary by the Public 'Works Departrnent of the Corporation
with the costs incurred by the Corporation to be drawn upon any security
deposited herein.
d) To comply with every direction issued or given by the Manager of Public
Works of the Corporation ("Manager") during the course of pre-servicing
including, and without limiting the generality of the foregoing, the cessation of
the work, the installation and carrying out of additional Works the phasing of
V/orks or any other matters which the Manager deems to be in the interest of
the proper development of the subject and surrounding land.
e) To enter into a subdivision agreement with the Corporation in a form
satisfactory to the Corporation and to satisff all relevant conditions relating to
the construction of the municipal services and without limiting the generality
of the foregoing to satisfu all the financial, legal, servicing, engineering,
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 259 of 325
landscaping, and other requirements of the Corporation for the lands
concerning the said municipal services.
That in the event Jo-Lynn transfers their land to a third party prior to the
registration of a plan the subdivider shall, prior to completing the transfer,
provide the Corporation with an agreement from the new owner in a form
satisfactory to the Corporation in which the new owner agrees to be bound by
the terms of this preservicing agreement.
That Jo-Lynn pay all administration fees as required by the Corporation as
outlined on Schedul e "B"
h) To allow the Corporation to draw on any securities deposited under the
provisions of this agreement for the completion of any Works considered
necessary by the Manager including those indicated in Schedule "4" and other
work such as rectification of drainage problems and cleanup of existing roads
upon verbal notification to the engineering consultant appointed by Jo-Lynn to
oversee construction.
Ð Should for any reason Jo-Lynn transfer appointment of construction
supervision to a firm other than that named on the approved drawings noted
on, Jo-Lynn shall notifu the Corporation by registered letter, at least two
weeks prior to the change.
3. Jo-Lynn acknowledges that
a) the Corporation is under no obligation to accqrt the V/orks as constructed and
the Corporation may require the subdivider to reconstruct any or all Works
prior to accepting the'Works.
b) The installation of any services or the performance of any road Works does
not constitute dedication of any of the lands in the proposed subdivision as a
public highway
c) It is the responsibility of Jo-Lynn to obtain any and all necessary approvals
and permissions from all appropriate agencies and authorities relating in any
way to the proposed V/orks contemplated by this agreement.
d) The Corporation is not supervising the construction of these Works, and no
liability will be attributed to the Corporation for the manner in which the
Works are constructed.
e) There is a risk that the subdivision plan may not be registered in the immediate
future, and may indeed never be registered and Jo-Lynn acknowledges the risk
that the registered plan of subdivision maybe considerably changed from the
draft plan and that any such changes maymean some of the Works to be
installed will have to be reconstructed in a different manner and any costs
s)
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 260 of 325
5.
4
whatsoever associated with such changes shall be the responsibility of the
subdivider, alone.
Ð All work is to be performed on properties of Jo-Lynn and any lawsuit or claim
(including construction lien claims) relating to or resulting from the
performance or manner of construction of the Works shall be entirely the
responsibility of Jo-Lynn and shall not in any sense be the responsibility of or
involve the Corporation in any way.
3. Compliance with Bylaws. Rules and Re8ulations
Jo-Lynn agrees to comply with all federal, provincial and municipal laws, rules,
regulations and by-laws.
4. Hours of Installation
The subdivider agrees to limit the hours of installation of the Works within the proposed
plan of subdivision from 7:00 am to 7:00 pm or such other hours as set by the Manager in
his discretion.
Right of Entry
1. Jo-Lynn agrees to allow the Corporation, its employees, servants and agents to
enter the Land within the proposed plan of subdivision al all reasonable times
and for all reasonable purposes, including and without limiting the generality
ofthe foregoing for all necessary inspections, correct any deficiencies and to
eliminate any nuisance arising from or relating to the installation of the Works.
2. Jo-Lynn shall, forthwith upon demand, pay the Corporation for all costs
incurred by the Corporation in undertaking any of the aforesaid actions.
Indemnification
l. Jo-Lynn shall and does hereby indemniff and save harmless the Corporation
and its servants, agents and employees from all damages, actions, causes of
actions, suits, claims and demands whatsoever, which may arise directly or
indirectly by reason of the installation of the Works within the proposed plan
of subdivision by the subdivider including without limitation damages to
existing municipal infrastructure and the cost to rectiff deficiencies and
eliminate any nuisances (including the cleanup of existing roads).
2. Jo-Lynn agrees to deposit with the Corporation a leffer of credit in the form
and amount satisfactory to the Corporation or cash security in lieu thereof to
guarantee its obligations in this agreement. For this purpose, the decision of
the Manager as to whether such damage has been done or whether such
rectification or cleanup is required as a result of the installation of the'Works
6.
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 261 of 325
7.
5
shall be final and binding. The Corporation shall be entitled to draw upon the
said security for the above purposes at any time.
3. Jo-Lynn releases and forever discharges the Corporation, its members of
Council, employees, servants and agents from any and all actions, causes of
actions, suits, demands and claims whatsoever nature or kind, which may arise
wither directly or indirectly by reason of the preservicing and the Works in the
subdivider effecting the construction of the Works prior to execution of a
subdivision agreement and prior to final registration of a proposed plan of
subdivision.
Withdrawal of Permrssron
1. The Corporation may withdraw its permission for the installation of the
Works, at any time, if the Manager in his sole opinion, deems it to be in the
best interest of the Corporation. Upon such withdrawal, Jo-Lynn shall
forthwith cease further work with respect to the \ù/orks on or in the Land
within the plan of subdivision.
2. When pursuant to subclause (l) the Corporation has withdrawn its permission,
Jo-Lynn agrees that it shall have no claim whatsoever against the Corporation
with respect to this agreement, the permission granted, or any installation of
the V/orks performed prior to withdrawal of the permission.
Revocation of Grant
In any event, this grant of permission shall be automatically revoked upon registration of
the plan of subdivision on title to the Lands.
9. Notice
If any notice is required to be given by the Corporation to Jo-Lynn with respect to this
agreement, such notice shall be delivered personally, mailed or sent by facsimile
transmission to Jo-Lynn Pt. Burwell Inc. or such other address as the subdivider has given
to the Corporation Clerk in writing in any such notice delivered, mailed by prepaid, first
class mail or sent by facsimile transmission, shall be deemed good and sufficient notice
under the terms of this agreement and to have been given upon such delivery, mailing or
transmission.
10. Successors
The subdivider shall require this agreement to be assumed by any successor in title, to the
effect that the obligations and covenants herein shall be binding upon the executors,
administrators successors and assigns.
8.
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 262 of 325
6
11. Number and Gender
V/ords importing the singular shall include the plural and vice versa. V/ords importing
gender shall include all genders.
IN WITI\¡-ESS \ilHEREOF the parties have set their hands and corporate seals as attested by the
hands of the proper signing officers in that behalf.
SIGNED, SEALED AND DELIVERED
IN THE PRESENCE OF: THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
MAYOR, Lynn Acre
CLERK, Lynda Millard
OWNER: JO-LYI\N PT. BURWELL INC.
SIGNATURE
I have the authorþ to bind the Corporation.
Name:(prinÐ
Position:(print)
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 263 of 325
SCHEDULE 6'A''
MacNeil Subdivision - Port Burwell
The following are the list of plans identified by drawing numbers and descriptions that are
located in the municipal office.
DrawingNo.
7-31-100
7-3t-r0t
7-31-102
7-31-200
7-31-400
7-37-401
7-3t-402
7-31-403
7-31-500
7-31-501
Description
General Plan of Services
Plan and Profile Elizabeth Street - Easements
Plan and Profile Charles Court - MacNeil Court
(William on drawings is not named MacNeil)
Lot Grading Plan
Pre Development Plan
Post Development Plan
Storm Water Management Plan
Landscaping Plan
Details
Details
Date
02lt8ll0
02lt\lt0
02lt8lt0
02ll8lt0
02n8lt0
02lt\lt0
02lt8lt0
021t8110
02118110
02ll8lt0
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 264 of 325
SCIIEDULE "8"(pe.1)
MacNeil Subdivision - Port Burwell
ESTIMATED COST OF WORKS
Primary Services (including all underground Works and surface Works excluding final asphalt
and boulevard Works)
a) Elizabeth Street
Watermain
Storm Sewers
Road
Subtotal
b) MacNeil Court (William Court on drawings)
$ 55,023.80
Sanitary Sewers
Watermain
Storm Sewers
Road
c) Charles Court
Sanitary Sewers S 24,426.00
Watermain $ 19,870.00
Storm Sewers $ 11,644.00
Road ('B' Gravel base only) $ 17,840.00
Subtotal
Easements
Storm Sewers
Storm Water Management Pond
Surface Asphalt
Sidewalks
Driveway Ramps
Blvd Topsoil & Sod
Blvd Trees
Street Liehtine
Street Lights & Wiring
$ 24,926.00
$ 8,817.80
$ 21,280.00
g 24,618.00
$ 18,473.00
$ 17,700.00g 49,740.00
$110,531.00
$ 73,780.00
$ 31,389.00
$ 73,615.58
$ 10,710.00
$ 8,294.00
$ 7,000.00
$ 4,900.00
$ 2,100.00
Subtotal of Secondary Services $ 33,004.00
$ 5,000.00
Subtotal
Subtotal of Primary Services $344,340.18
Secondarv Services - Phase I MacNeil Court (includes surface asphalt and boulevard Works)
TOTAL Servicing Cost $382.344.18
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 265 of 325
9
l.
a)
b)
SCIIEDULE "B" (ps.2)
FINANCIAL REOUIREMENTS
Cash Payment
Payment for Water Meters Phase 1 (14 units @9250 eacÐ
Administration and Inspection Fees
Based on Total Internal Servicing Cost of $382,344.18
i. 4% of first $100,000ii. 3.55% of 5282,344.18
Grand Total Cash
2.Letters of Credit
a) To guarantee 700/o completion of secondary services
b) Guarantee pursuant to Construction Lien Act - lïYo of
primary services cost
c) Legal Fees
d) To guarantee l00o/o completion of Street Lighting
Total Letters of Credit
3,500.00
4,000.00
10,023.22
$ 17.s23.22
$
$
$
$
$
$
33,004.00
34,434.02
5,000.00
5,000.00
s 77.438.02
By-Law 2010-061 A By-Law to authorize the execution of a
Pre-Servicing Agreement (Jo-Lynn Pt. Burwell Inc.)
Page 266 of 325
THE CORPORATION OF THE
MTJII-ICPALITY OF BAYHAM
BY-LAW 2010-062
BEING A BY-LA\ry TO STOP UP, CLOSE A¡tD COI\IVEY
PART OF THE T]NOPENED ROAD ALLOWANCE
KNOWN AS CIIESTNUT STREET ACCORDING TO
REGISTERED PLAI\ 54 OF THE MUNICIPALITY OF
BAYHAM, FORMERLY VILLAGE OF VIENNA, IN TIIE
couNTY oF ELGTN, DESIGNATED AS PARTS 1,2 AND 3
ON PLAN IIR.9227
\ilHEREAS Section 11 ofthe Municipal Act,2007, S.O.2001, c.25 as amendedprovides
that alower tier municipalrty may p¿rss by-laws respecting Highways, including parking and
traffrc on highways;
AND \ryHEREAS Section 8 of the said Municipal Act provides that a municipality has the
capacity,rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS notice of intent to pass this ByJaw has been published once in the Aylmer
Express, a nerwspaper of general circulation to the area;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham has heard in
person, or by counsel, solicitor or agent, all persons claiming that their land will be
prejudicially affected by this By-law and who applied to be heard;
AND WHEREAS the Council of the Corporation of the Municipalþ of Bayham deems it
expedient to stop up, close and convey those parts of the road allowance known as Chestnut
Street according to Registered Plan 54, designated as Parts 7,2 and 3 on Plan IIR-9227, and
to convey such parts to the adjoining land owners.
THEREFORE THE COTJNCIL OF THE CORPORATION OF THE MTJNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT upon and after the passing of this By-law those portions of the unopened road
allowance described as Part of the road allowance known as Chestnut Street according to
Registered Plan 54 in the Municipality of Bayham, formerly Village of Vienna, in the
County of Elgin, (Geographic Township of Bayham), designated as Parts 1,2 and3 on
Plan 1 IR-9227, be and are hereby closed and stopped up.
2. THAT part of the said unopened road allowance described as Part of the road allowance
known as Chestnut Street according to Registered Plan 54 in the Municipality of Bayham,
formerly Village of Vienna, in the County of Elgin, (Geographic Township of Bayham),
designated as Part 1 on Plan IIR-9227 shall be conveyed to Jaroslav and Vilma Barvinek
for consideration in the amount of $2,750 plus reimbursement of legal, advertising, survey,
and appraisal costs, and subject retention of an easement for storm water puposes.
By-Law 2010-062 A By-Law to stop up, close and convey
part of unopened road allowance (Chestnut Street)
Page 267 of 325
THAT part of the said unopened road allowance described as Part of the road allowance
known as Chestnut Street according to Registered Plan 54 in the Municipality of Bayham,
formerþ Village of Vienna in the County of Elgin, (Geographic Township of Bayham),
designated as Part 2 on Plan llR-9227 shall be conveyed to Abraham and Maria Dyck for
consideration in the amount of $1,375 plus reimbursement of legal, advertising, survey, and
appraisal costs.
TIIAT part of the said unopened road allowance described as Part of the road allowance
known as Chestnut Street according to Registered Plan 54 in the Municipality of Bayham,
formerly Village of Vienn4 in the County of Elgin, (Geographic Township of Bayham),
designated as Part 3 on Plan llR-9221 shall be conveyed to Henry and Margaret Wolf for
consideration in the amount of $ I ,375 plus reimbursement of legal, advertising, survey, and
appraisal costs.
TI{AT this by-law shall be registered in the Land Registry Office for the Registry Division
of Elgin, (No. 11).
READ A FIRST, SECOND AND THIRD TIME AI\D FINALLY PASSED this 17th day
ofJune,2010.
MAYOR CLERK
By-Law 2010-062 A By-Law to stop up, close and convey
part of unopened road allowance (Chestnut Street)
Page 268 of 325
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW 2010-063
BErNG A BY-LAW TO STOP UP, CLOSE AND COIYVEY
PART OF THE TINOPENED ROAD ALLOWANCE
KNOWI\ AS FIRST ALLEY ACCORDING TO
REGISTERED PLAN 54 OF THE MTJNICIPALITY OF
BAYHAM, FORMERLY VILLAGE OF VIENNA, IN TIIE
cotiNTY oF ELGTN, DESTGNATED AS PART 1 ON PLA|I
llR-9220.
WHEREAS Section l1 ofthe Municipal Act, 2001, S.O. 2001, c.25 as amended provides
Ihat alower tier municipality may pass by-laws respecting Highways, including parking and
traffic on highways;
AND \ryHEREAS Section 8 of the said Municipal Act provides thatamunicipality has the
capacity,rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND \ilHEREAS notice of intent to pass this By-law has been published once in the Aylmer
Express, a newspaper of general circulation to the area;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham has heard in
person, or by counsel, solicitor or agent, all persons claiming that their land will be
prejudicially affected by this By-law and who applied to be heard;
AllD \ilHEREAS the Council ofthe Corporation of the Municipality of Bayham deems it
expedient to stop up, close and convey that part of the road allowance known as First Alley
according to Registered Plan 54 in the Municipality of Bayham, formerly Village of Vienna,
in the County of Elgin, (Geographic Township of Bayham), designated as Part I on Plan 1lR-
9220, and to convey such part to the adjoining land owner.
THEREFORE THE COTJNCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT upon and after the passing of this By-law those portions of the unopened road
allowance described as Part of the road allowance known as First Alley according to
Registered Plan54 in the Municipality of Bayham, formerly Village of Vienna, in the
County of Elgin, (Geographic Township of Bayham), designated as Part 1 on Plan 11R-
9220,be and are hereby closed and stopped up.
2. TFIAT part of the said unopened road allowance described as Part of the road allowance
known as First Alley according to Registered Plan 54 in the Municipality of Bayham,
formerþ Village of Vienna, in the County of Elgin, (Geographic Township of Bayham),
designated as Part 1 on Plan llR-9220, shall be conveyed to Peter Dyck for consideration
in the amount of $950 plus reimbursement of legal, advertising, survey, and appraisal costs.
By-law 2010-063 A By-Law to stop up close and convey part
of unopened road allowance (First Alley)
Page 269 of 325
3. TFIAT the Mayor and Clerk of The Corporation of the Municipality of Bayham be and they
are hereby authorized and directed to execute such deeds or other documents as may be
necessary to effect conveyances of those parts of the said road allowances described herein
and which have been stopped up and closed.
4. THAT this by-law shall be registered in the Land Registry Offrce for the Registry Division
of Elgin, (No. l1).
READ A FIRST, SECOND A¡ID THIRD TIME AND FINALLY PASSED this 17th day
ofJune,2010.
MAYOR CLERK
By-law 2010-063 A By-Law to stop up close and convey part
of unopened road allowance (First Alley)
Page 270 of 325
TIIE CORPORATION OF TIIE
MTJIUCIPALITY OF BAYHAM
BY-LAW NO. 2010-064
BEING A BY.LAW TO ADOPT THE ASSESSMENT ON WHICH
TAXES SHALL BE LEVIED FOR THE YEAR 2O1O AND THE
CIJRRENT ESTIMATES FOR YEAR 2OIO.
\ilHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended provides that a local municipality
shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the
local municipality, and;
\ilHEREAS by action of the Municipal Property Assessment Corporation, provision was made for the
taking of the assessment of the Municipality, as the assessment on which the rate of taxation for the year
2010 should be levied;
NOW THEREFORE THE COT]NCIL OF THE CORPORATION OF THE MTJNICIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
1. THAT the assessment contained in the assessment roll of the Municipality of Bayham as made
pursuant to Province of Ontario Regulations, be hereby adopted and confirmed as the assessment on
which the rate of taxation for the year 2010 shall be levied.
2. TH,A.T the said assessment roll be hereby adopted and confirmed as the last revised assessment roll
for the said Municipality.
3. THAT the current estimates for 2010 appended hereto in Schedule *A' are hereby
adopted.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY
oF JIlrlE 2010.
MAYOR CLERK
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 271 of 325
Schedule "A"2010 Budget
Municioalitv of Bavham
2010
Summary
Revenues
General Taxation 2.724.256 2.861.114
Other Revenues 1.370.001 1,321.000
General Governmenl 37,333 66,350
Council
Fire Services
0
rosoo
10,500
2,500
Police Services 80,000 97
Conservation Authority 0
Other Protective Services
Bylaw Enforcement Services
67,300
26,750
67,300
27.600
Roads 368,696 401,757
Winter Control 9.900 9,900
Street Lights 0 0
Water , 505,183 612,491
Mater
Disposal
549,944 576,525
45,00029,000
Health Services 0
-Cemeteries
0General Assistance 0
Parks & Recreation 2,600 2,600
Straffordville Commun ity Centre
Vienna Community Centre
17,000, 14,500
10,500 10,500
Eden Community Centre 7,695 7.896
Libraries 63,816 59.807
Museums I 26,010
Planning, Development & Tourism 25,500
30,400
23,000
Business & Commerce
Iour¡sm & Marketing
600
9,500
1,030
6.500
Environmental Services
Capital
10,604 10,604
4,678,088 3,589,163
i to,aza,zoa 9,858,202
lxpenditures
General Taxation
Other Revenues
00oo
General Government 540,501 591,808
Council 72,915 85,422
Fire Services 330,662 333,681
Police Services 704,047 722,549
Conservation Authority 36,176 37 ,611
Other Protective Services 92,284 96,584
Bylaw Enforcement Services 69,897 70,821
Roads 1,183,438 1,228,786
Winter Control
Street Lights
Water
117,355
48,480
112,949
48,965
612,491505,1 82
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 272 of 325
2010 Budget
/Vastewater 549,944 576,525
/Vaste Disposal 436,732 449,825
{ealth Services 9,546 9,694
lemeteries 16,500 16,500
3eneral Assislance 7,800 11,275
)arks & Recreation 55.922
ìtraffordville Communitv Çentre 69,6r 5 67.517
y'ienna Community Centre 51,774 51,588
lden Community Cêntre 16,225
Libraries 23,734 24,097
Museums 93,145 98,708
Planning, Development & Tourism 99,406
Business & Commerce 3,200 3,300
Tourism & Marketinq 47.455
Environmental Services 28,731
Capital 5.418.474
10,628.205 9,858,202
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 273 of 325
2010 Budget
-2,861,11
-1,321,000
Government 503,168)!t9! 72,915
320,162 331,181
servicæs ; 624,047
Authority 36,176
Bylaw Enforcement Services 43,147
, Development & Tourism
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 274 of 325
2010 Budget
Municioalitv of Bavham
2010
GeneralTaxation
2009 Budqet 2010 Budoet
Revenues
05.10.4010 Residential & Farm 2,702,556 2,839,414
05.10.4020 Multi-ResidentÌal
05.10.4030 Commercial Unoccupied
05.10.4040 Commercial Occupied
PIL recoverable & Railway 21700 21700
05.10.4050 lndustrial Unoccupied
05 10.4060 lndustrial Occupied
05.10.4070 Pipelines
05.10.4080 Farmlands
05.10.4090 Menaged Forests
2,724,256 2.861.114
Expenditures
05.10.5580 ¡/Vriteoffs/Tax Sales
05.10.5620 fax Adjustments
t5.10.5630 Assessment Charges
0 0
Notes:
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 275 of 325
Municipalitv of Bavham
2010
Other Revenues
2009 Budqet 2010 Budqet
Revenues
1,194,001)5.20.4110 Grants & Subsidies r.019.00c
)5.20.4120 Sundry Revenue 2,000 2.00c
)5.20.4130 lnterest on Taxes - Cunent 32,000 32.00c
)5.20.4140 lnterest on Taxes - Prior 42.000 42.00c
15.20.4150 lnvestment income 70,000 80,00c
15.20.4180 Opening Surplus (Defìcit)30,000
)5.20.4190 OMPF Reserve 146.00C
15.20.4180 Transfer from ompf res
1,370,001 1,321,00C
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 276 of 325
MunicipaliW of Bayham
2010
General Government
2009 Budqet 2010 Budqet
1 0.I 0.41 10
Revenues
Grants & Subsidies
10 10.4'120 Tax Certificates 7,000 7,000
10.10.4130 Fees & Service Cherges 21,000 42,000
1010.4140 Lottery Licences 7.000 7.000
10.10.4190 Contributions - Reserves/Prior yea 2,333 10.350
37,333
Expenditures
10.10.5100 Salaries & Wages 3lqpqq 343,422
10.10.5110
10.10 5120
Statutory Benefits 33,009
45.012
gq,ee9
46.362Non-Statutory Benefìts
10.10.5140 Pavroll Service Charoe 3.500 3.500
10.10.5145 Bank 1.300 1.300
10.10.5160 ;lnternet Charges
10.10.5170 Supplies
9!r
9,200
936I ¿oo
10.10.5180 Computer Software & Support 22,400 18,665
10 10 5185 lI & GIS personnel 13,200 21,836
'10.10.521O Utilities
10.10.5220 SuOiðr¡pt¡ons &puul¡cations
10.10.5240 Advertising
1O '10.5250. iAssociation & Membership Fees
10.10.5260 Auditing Fees
'lO.lOSZlO euitOing M.int"n"n."1@
9,270t 9,54q710 720
1,000 1,000
2,250i 2,295
8,100 81209
12,000 12,000
13,300 12,600
0.10.5290 GroundsMaintenance 1,250 1,250
O.1O.53OO I lnsurance
0.10.5305 lnsuranceDeductibles
17,500 17,555
10,000 10,000
0.10.5310 rLegal Fees 2,500 2,500
0 10 5320 Postege & Courier 11,330 11,670
0.10.5330 Training & Education
O.1O 5340 Conferences & Seminars
0.10.5350 Travel
3,000
4,000
5,305
3,000
4,000
5,1 50
0.10.5360 Telephone 7,519 7,745
0.10.5370 Sundry 3,000 3,000
540,501 591,808
Notes:
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 277 of 325
Municioalitv of Bavham
2010
Gouncil
2009 Budqet 2010 Budqet
Revenues
10.20.4190 Election Reserve 10,500
Expenditures
10.20.5100 Salaries & Wages 55,061 56,713
1 0.20.51 10 Statutory Benefits 3,000 3,090
't0.20.5250 Associatio & Membership 1.854 1,910
10.20.s260 Prof I Serv/Councif Directed
't0.20.5340 Conferences & Seminars 7,000 7.210
10.20.5350 Travel 2,000 2,000
10.20.5370 Sundry 500 500
't0,20.5410 Election Expense 3,500 14,000
72.915 85,422
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 278 of 325
Revenues
Grants & Subsidies
Fees & Service Charges
Transfer from Reserve
10 4180 Donat¡ons
10 5100 65,266
10 5102
10 5't 't 0
85,896
11,834
10,871
618
10 5120
1,000
1,200
20 10 5105 8,663
2,000
1,000
1,500
20 10 5335
20 10 5150
20 10 5425
1,000
0
1,000
10,000
10,000
18,566
500
725
4,500
500
3 ooo
5,000
3,000
5,835
21,250
1,000
22,248
2,500
16,738
3,863
3,090
0
2,318
17,240
4,000
2,700
4,000
2.700
I
I
I
330,662 333,681
.10 4130
1 0 5365
10 5130
20 10 5170
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 279 of 325
Mu of
2010
Police Services
2009 B 2010 Budget
Revenues
20.1 0.41 I 0 Policing grants 17,596
20.20.4120 POA 30.000 30,000
20.20.4130 Lease
50,00020.20.4190 From Reserves 50,000
80.000 97,596
Expenditures
20.5210 Utilities 3,090 3,1 83
20.20.5270 Building Maintenance 500 500
20.20.5290 Grounds Maintenance 250 250
20.20.5300 lnsurance 168i 170
20.20.5360 Telephone 600 600
20.20.5400 Reserve Policing credit
20.20.5450 Service Contract 696,439 714,846
20.20.5460 Police Services Board 3,000 3,000
704.047 722,549
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 280 of 325
lllunicipalitv of Bayham
Gonseryation Authoritv
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 281 of 325
MunicipaliW of Bayham
2010
Buildinq Services
2009 Budget 2010 Budget
Revenues
10.10.4110 Grants & Subsidies
20.40.4130 Building Permits 60.000 60,000
20.40.4140 Septic System Permits 7,000 7,000
20.40.4150 Sundry Revenues 300 300
67 300 67
Expenditurcs
20.40.5'100 Salaries & Wages 59.920 63.470
20.40.51 10 Statutory Benefits 6.591 6,789
20.40.5120 Non-Statutory Benefits 8,988 9,258
20.40.5170 Supplies 925 950
20.40.5175 Enforcement Costs
20.40.5220 Subscriptions and Publications 250 250
20.40 5240 Advertising 200 200
20.40.5510 Administrative Overhead 2,600 2,600
20.40.5250 Association & Membership Fees 400 645
20.40.5295 Vehicle Maintenance 1.027 1.027
20.40.5300 lnsurance 902 915
2,500 2,50020.40.5310 Legal Fees
20.40.5330 Training & Education 2,500 2,500
20.40.5340 Conferences & Seminars 2,500 2,500
20.40.5350 Travel 900
540
900
54020.40.5360 Telephone
20.40.5450 ContractServices
20.40.5970 Sundry
92,284 96,584
11
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 282 of 325
Municipalitv of Bavham
20',0
Bvlaw Enforcement
2009 Budqet 2010 Budset
Revenues
20.50.41 10 Grants & Subsidies
20.50.4120 Dog Tag Sales 19.750 24.OOC
20.50.4130 Administration fees 40c
20.50.4160 Fines/Court Awards 20c
20.50.4150 Recoverable Costs 7.000 3.00c
26.750 27,60C
Expenditures
.5100 Salaries & Waoes 27.234 29,011
20.50 51 10
20.50.5120
Statutory Benefits 2,996 3 086
4208Non-Statutory Benefits 4,085
20.50.5150 Health & Safety Supplies 200 206
20.50.5170 Office Supplies 150 155
20.50.5175 Enforcement Costs 4000
515
3000
53020.50 5240 Advertising
20.50.5250 Association & Membership Fees 515 530
20.50.5295 Vehicle Maintenance I 500 1500
20.50.5300 lnsurance
Legal Fees
902
4000
915
800020.50.5310
20.50.5330 & Education 2000 1 500
20.50.5340 Conferences & Seminars 1 500 1 500
20.50.5350
20 50.5370
20.50.5450
300 15q
15,500 15,500
20.50 5470
20.50.5475
Dog Tags - Licensing Agent
Dog Tags - Supplies
3,5001,ooo
-t,oæ69,897; 70,821
12
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 283 of 325
loads Department
2009 Budget
maintenance :old salt shed. lockers for survev equipment and new
l3
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 284 of 325
Municipality of Bavham
2010
Winter Control
2009 Budqet 2010 Budqet
Revenues
25.20.4110 Grants & Subsidies 9.900 9.900
Expenditures
25.20.5100 Salaries & Wages 26,555 27,352
¿5.20.5170 Materials 40,000 38.797
25.205280 Equipment Maintenance 19,500 15,500
25.20.5370 Sundry 300 300
25.24.5520 Service Contract - Pt Burwe 9.000 9,000
25.20.5530 Service Contract - Vienna 5,000 5,000
25.20.5540 Service Contract - Straff 4.500 4,500
25.20.5550 Service Contract - Eden 3,000 3,000
25.20.5555 Service Contract - Richmon 2,500 2,500
¿5.20.5560 Service Contract - Sidewalk 7,000 7.000
1 17,355 112.949
14
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 285 of 325
Municipality of Bayham
2010
Street Liqhts
2009 Budqet 2010 Budqet
Revenues
25.40.5520 Sl-A Port Bun¡vell 16,160 16,322
25.40.5530 Sl-A Vienna 6,060 6,121
25.40.5540 Sl-A Straffordville 14,140 14,281
25.40.5550 Sl-A Eden 6,060 6,121
25.40.5560 Sl-A Corinth 3,030 3,06C
25.40.5570 Sl-A Richmond 3,030 3,06C
48,480 48.965
15
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 286 of 325
30.10.4010 WaterBillings 491,384 i 485,084
40,000
30.1O.4120'Water Meters
30.10.4140 jWater Connect Chgs Vienna
1,500
5,658
1,500
5,658
6,641 6,549
l
30.10.4150 Penalties & lnterest
30.10.5100
30.1 0.51 I 0
30.10.5'120
10.5170
30.10.5175
10.5180
10.5210
30.10.5295 iVe¡ricle maintenance
30 10.5300
30.10.5310
30.10.5330 Training & Education
3o1o533t lli""n.".
30.10.5340 lConferences & Seminars
30.10 5360 Telephone & lnternet
iSupplies
iTools and Equipment
Lab Fees
Legal Fees
758
30.10.5410 Water guality Management I 2,500
iSyster 213,667l 4q1ql
30.10.5520 Water Supply 91,633
30.10.5620ut¡lrtyRojustments - [ l.lRichmond Operations
16
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 287 of 325
Municipality of Bayham
Reverues
30 20 4010
30 20.4',t10
Sewer Billings
Grants & Subsidies
30 20 4125 lnvestrnent lncome
I
I 1.000 11500
I
8,1001 8200
123
9,500 96009,500
746
54g,g44 t 525
:-xpendllyres 1 lAdmin¡strative I IAUrflilUsUdUvç _ ]
30
30
30 200 2oo
30. ip Fees 120 140t;:
30 20 4't20
30 20 41 30
30 20.4150
30.20.531 0
r.551 o LAdministralive qygr¡geq
r.5620 Adjustments
30.20.5215 Propertytaxes
. Collection System
).20 5175 Supplies - Collection
).20 5211 ]Ut¡l¡ties-Collection System
)205275 lOdourControl
30 20 5280 System Maintenance
0 20 5295 Vehicle Maintenance
l
-ili Treatment Plant
I
30.20 5180 lt "b Fe.s I 000 820030.20 5180 lt-ao rees 8,000
30.20.5190 lC¡rem¡cals 5,800
30.20.5260 lAuditins rees 1,-!þ0L 1800
30.20.5305 lln.rr"nc" 5,664 5,834
zo.ss3ol-rr"¡n¡nn&Fd*1,:.n a 2OOO 2{OO
225
4,000 ] 2500160 170
I
zu.ÒJcu llravet tou, trv
20.5360 lrelephone & lnternet !¿qq 33OO
,o53io Tsr.d,y L LOql 110
to.2o.54oo Transfers to Reserves 164,173' I 81907
l
360/21' 384,{384
6500
3o2O.s21O Utitities ptant ' sg"81g ao,s77
3o2os17o þoor'"9-er-t . 2,29q_ 2300
so.20.s215 Property taxes 4,410 !þ31
3oro5r?o [Buildinglerani uainìenanc" 12,OOO 9500
3o20.5285 Equipm_ent Mtce - Plant '16,500 12000
30 20 5290 lcrounds Ma¡ntenance _ 21290 2400
30 20.5300 istudge ttaulage/Disposal 17,000 17500
I
I
126'923
850
25,750
24,500
10,000
1.200
549,944
900
26,523
25000
15000
600
68
5
Sewer Sundry Charges
Septege Receiving Charges
17
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 288 of 325
Municipalitv of Bayham
2010
Waste Disposal
2009 Budqet 2010 Budqet
Revenues
30.30.41 10 Grants 24,000 40,000
30.30.4120 Sundrv - WDO 5,000 5,000
29.000 45.000
Expenditures
30.30.5r 00 Salaries and Wages 3,090 3,1 83
30.30.5240 Advertising 300 300
30.30.5450 úVaste Disposal 250.146 257,650
30.30.5455 Recycling 155.695 160,366
Larqe ltem Drop off/HHW Dav 27.501 28,326
Add¡tional Garbage bins
436.732 449,825
Notes:
18
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 289 of 325
Municioalitv of Bavham
2010
Health Services
2009 Budqet 2010 Budqet
Revenues
Grants & Subsidies
Expenditures
l5 10.5100 Salaries & Wages
15.10.51 1 0 Statutory Benef¡ts
l5 10.5120 Non Statutory Benefits
35.10.5170 Supplies
15 10.5210 Ut tes 4J20 4.244
J5.10.5270 Building Maintenance 2,000 2,000
15.10 5290 Grounds Maintenance 1.000 1,000
15.10.5300 lnsurance
Travel
1.826 1,850
ls.'t0.5350
15.10.5370 Sundry 600 600
15.10.5450 Health - Doctor funding
9,546 9.694
19
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 290 of 325
lllunicioalitv of Bavham
2010
Gemeteries
2009 Budset 2010 Budqet
Rerænues
Sundry Revenue
Grounds Maintenance 14.500
Sundry/lnterest 2.000 2.000
16.500 16,500
Notes
20
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 291 of 325
Municipalitv of Bavham
2010
General Assistance
2009 Budoet 2010 Budoet
Revenues
40.10.4190 Grants and Donations
Expenditqres
General Assistance Grants 7.800 11.275
21
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 292 of 325
Parks & Recreatiın
2009 Budqr
t
Revenues
10.4110 Grants & Subsidies
21,795 22,449
10.51 10 iStatutory Benefits 3,992 4,112
10 5210 Utilities
Eqryq!! r¡!I!9!9!* |Grounds Maintenance
10.5620 Special Events - Other
22
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 293 of 325
MunicipaliW of Bavham
2010
Straffordville Communitv Centre
2009 Budget 2010 Budget
Revenues
45.20.4110 Grants & Subsidies
45.20.4120 Sundry Revenue
4520 4130 Rentals
Mix
12,500 12,500
45.20.4140 4,500 2,000
45.20.4180 Donat¡ons
17.000 14,500
Expenditures
45.20.5100 Salaries & Waqes 10.890 11.217
45.20.51 10 Statutory Benefits
Supplies
855
5,000
881
2,50045.20.5170
+5.20.5210 Utilities 21,630 21,630
r5.20.5270 Building Maintenance 3,3001 3,300
r5.20.5280
t5.20.5290
Equipment Maintenance 3,000
5.500
3,000
5,500Grounds Maintenance
15.20.5300 lnsurance 4.436 4.485
15.20.5360 Telephone 200 200
45.20.5370
45.20.5450
Sundry
Service Contract
900
13.905
69.615 67.517
23
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 294 of 325
Municioalitv of Bavham
2010
Vienna Communitv Centre
2009 Budqet 2010 Bud
Revenues
45.30.4120 Sundry Revenue
45.30.4130 Rentals 10,500 10,500
45.30.4180 Donations
10,500 10,500
45.30.5100
Expenditures
Mgmt Contract 9,500 10,265
45.30 5170 Supplies 2,000 1,000
45.30.5210 Utilities 13,390 13,390
45.30.5270 Building Maintenance 4,600
3,000
4,600
3,00045.30.5280 Equipment Maintenance
45.30.5290 Grounds Maintenance 3,500 3,500
45.30.5300 lnsurance 4.436 4,485
45.30.5360 Telephone
Sundry
960 960
45.30.5370 500 500
45.30.5450 Service Contract 9,888 9,888
51.774 51,588
24
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 295 of 325
Municipality of Bayham
2010
Eden Communitv Centre
2009 Budqet 2010 Budqet
Revenues
45.35.4120 Sundry Revenue
45.35.4130 Rentals 7,695 7,896
45.35.4180 Donations 0
7,695 7.896
Expenditures
45.35.5170
45.35.5210 Utilities 6,695 6,896
45.355270 Building Maintenance 3,500 1,000
45.35.5280 Equipment Maintenance 2,000 2,000
45.35.5290 Grounds Maintenance 2,000 2,000
45.35.5300 lnsurance 2,030 2,055
45.35.5360 Telephone
45.35.5370 Sundry
45.35.5450 Service Contract
16,225 13,951
25
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 296 of 325
Municioalitv of Bavham
2010
Libraries
2009 Budoet 2010 Budqet
Revenues
t5.40.5210 Ut les 11,670
t5.40.5270 Bu¡lding Maintenance 7.750 7,750
15.40.5290 Grounds Maintenance 2.500 2,500
r5.40.5300 2,154 2,177
45.40.5400 Library Reserve
23,734 24.097
26
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 297 of 325
Municioalitv of Bavham
2010
Museums
2009 Budqet I 20f0 Budset
l
Revenues
45.50.41 10 Grants & Subsid¡es 7,560 9,000
45 50 41 30 Admissions 8,000 8,000
45.50.4170 Children's Programs jqq 9.0q500 4,00045 50 4190 Transfer from Reserve/prior year
45 50.4120 Sundry 400 400
Expenditures
16,960 21,90C
45 50 5100 Salaries & Wages 38,080 39,222
45.50.5110 iStatutory Benefits !,8qq 4,q1t2,000 2,00cs.so 5170 tOffìce Supplies 50qi _ soc
12,875 11,50C
45.50 5240 3,000 3,00c
2,500 3,00c45 50 5245
45 50 5250 Memberships 550 55C
45.50.5270 Maintenance 7,50C
45.50 5280 Equipment Maintenance 1,500 2,00c
45.50.5290 Grounds Maintenance 3,500 4,00c
45 50 5300 lnsurance 2,596, 2,625
45 50 5360 elephone 1,500 1,50C
45 50 5340
45.50.5350
Conferences & Seminars
Travel
400, 40c
400 40c
45 50 5370 Sundry 1,000 2,00c
45.50.5450 Contracted Services 3,000 5,00c
45 50.5600
45 50.5610
Special Project
Soecial Events
500
500
c
i¡oc
84 90,208
FUND RAISING
Revenue:
-67,13 -68,308
4b50.4180 jFundraising
45.50 41Bs Donations
7,550, Z,qo!1,500 1,000
9,050 8,500
Expenditures; I
¿s.so.slao lFunìra¡sing expense I
4s.50 s4oo Transfer to Reserves
I
3,975 4,000
5,075 4,500
9,050 8,500
0 0
Notes:
I
27
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 298 of 325
--T-_-
-t
2009 Budqãt 20f0 Budqet
i20!0ñt---!--
2,000
12,000 10,000
2,000 2,000
3,000 2,000
50.10.4120 Sundry Revenue
.10.4130 Zoning Certifìcates
OPA Charges
.10.4160 Minor Variance Charges
so.lqryq Je'19 Pla¡ Q!9¡9qs
50 10 4180 Plan of Subdivision fees
4,000 3,000
2,000 3,000
50.10.4190 I Development Agreement fees
50 10.5100
50.10.5110 Statutory Benefits
Non-Statutory Benefits
50.10.5'170
50.1 0.5240
50.10 5320 Postage
0 Conferences & Seminars
50.10.5370 Sundry
28 BudgeV2O10 Budget Final for By-law/Planning
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 299 of 325
Municipalitv of Bavham
2010
Business and Gommerce
2009 Budqet 2010 Budqet
Revenues
50.12.41'tO Grants & Subsidies 0
50.12.4170 Lease Revenues 1.030 600
0
1.030 600
Expenditures
r0.12.5100 Salaries & Wages
i0.12.52',t0 Utilities 500 525
t0.12.5240 Advertising 200 200
t0.12.5270 Beautification 2,500 2,575
Conferences & Seminars
50.12.5370 Sundry
3,200 3.300
29
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 300 of 325
Municioalitv of Bavham
2010
Tourism & Marketino
2009 Budqet 2010 Budset
Revenues
50.15.41 10 Grants & Subsidies 3,500 6,500
50.15.4120 Sundry
50.15.4170 Lease Revenues 3,000 3,000
6,500 9,500
50.15.5100
Expenditures
8,755 9,018Salaries & Wages
lnter Centre staffing 3,500
50.1 5.51 1 0 Statutory benefits
50.15 5210 Util¡ties q,80!_
3,950
7,140
3,20050.15.5215 I nterpretive Centre Operations
50.15.5230 Brochures 3,000 4,200_
50.1 5.5240 Advertising 8,000 8,400
50.15.5245
50.15.5250
Promotional items 500 500450 473Memberships
50.15.5260 Festivals 4,000 6,000
50.15.5270 Beautification 600 650
50.15.5290 Beach Maintenance
Conferences & Seminars
8,000
250
8,400
25050.15.5340
50.15.5370 Sundry 250 250
50.1 5.5600 Special Projects 2,500 1.625
47,055 53,605
30
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 301 of 325
Municipalitv of Bavham
2010
Environmental Services
2009 Budqet 2010 Budqet
Revenues
50.24.4110 Srants & Subsidies 5,000 5,000
50.20.4140 Tile Drain Charges 5,604 5.604
10.604 10,604
Expenditures
Salaries & Wages 14,161
50.20.5102 ìichmond Water wages
50.20.5110 Statutory Benefits 1,557 1,604
Non-Statutory Benefits 2.124 2,188
50.20.5170 Supplies/Stock 750 750
Professional Services r,000 1,000
t0.20.5270 Water Sampling & Testing 3,000 3,000
t0.20.5290 Drain Maintenance
i0.20.5370 Sundry
t0.20.5380 Tile Drain Debt Charges 5,604 5,604
28j96 28.731
31
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 302 of 325
Municipality of Bayham
2010
Caoital
2009 Budoet 2010 Budqet
Revenues
:inancing 4,678,088
Gross Expenditures 5,4',18,474 4.350.228
5,418.474 4.350.228
Net Caoital Exoense 761.065
32
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 303 of 325
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 304 of 325
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 305 of 325
35
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 306 of 325
2010 Budget
Reserve Funds
RESERVE FUNDS
2008
BAYHAM
Park Reserve Fund
Beginning Balance 50,039
Increase in the
Decrease in the year
Endine Balance
9,759
723
23,07s
627
627
118,þ47i ?12,rro 774,e70
216,723 | 164,113 182,082
16.240 108.333 54.000
719.130 774.970
ll,5l4
I 1.5 l4
2,885 3,009
Eden I Reserve Fund
Beginning Balance
Increase in the year
Decrease in the year
Endine Balance
Reserve Fund
Beginning Balance
Increase in the year
Decrease in the year
Ending Balance
lncrease in the vear
Decrease in the year
Ending Balance
Fire rt Capital Equipment
Beginning Balance
Increase in the year
Decrease in the year
t24 |
Ending Balance J
Development Purposes
Beginning Balance 11,228
3,009
3,009
26,031 26,031
009
Increase in the year 22,553
Decrease in the year 7.750
Ending Balance 26.031 26,031
Edison Museum
Beginning Balance 48,512
Increase in the year 6,741
Decrease in the year 15,5 83
Ending Balance 39.670 41.670 48,170
Seawall repair
Beginning Balance 3,969 3,969
Increase in the year
Decrease in the year
Endins Balance 3,969 3.969 3.969
031
39,670
2,000
41,670
6,500
Unaudited 2009 Proposed 2010
BAYHAM BAYHAM
23,075 23,075
36
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 307 of 325
2010 Budget
Straffordville Community Centre
Besinnins Balance 16,162 31,332 32,832
Increase in the year 25,695 1,500 15,000
Decrease in the year 10.s25
Ending Balance 31.332 32,832 47,832
Vienna Community Centre
Beginning Balance 1,615 16,684 24,184
Increase in the year 15,069 7,500 15,000
Decrease in the year
Ending Balance t6,684 24.784 39.184
TOTAL RESERVE FUNDS 874,414 941.254 1.075.836
37
By-Law 2010-064 A By-law to adopt the assessment on
which taxes shall be levied for the year 2010 and the current
Page 308 of 325
THE CORPORATION OT'THE
MUMCIPALITY OF BAYHAM
BY-LAW NO. 2010-065
BEING A BY.LAW TO ADOPT THE CAPITAL ESTIMATES
FOR THE YEAR 2O1O
WHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended provides that a local municipality
shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the
local municipality, and;
WHEREAS it is necessary and expedient to levy on the whole rateable property according to the last
revised assessment roll of the Municipality the sum of $761,065 for the capital program of the lower-tier
municipality for the current year,
NOW THEREFORE THE COTINCIL OF THE CORPORATION OF THE MTJNICIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
1. THAT the capital program, capital cash requirements for long term debt repayment and
reserve and reserve fund allocations, in the amount of $4,350,228 be approved.
2. THAT the capital program and the cash requirements be funded in total as follows:
a) Tax levy - $761,065
b) 2009 unexpended capital financing - $17,900
c) V/ithdrawals from reserves and reserve funds - $1,215,866
d) Grants - $1,215,866
e) Long Term Debt and Other Revenues - $2,355,397
3. THAT the tax levy requirement of $761,065 be incorporated into the 2010 cunent
estimates for the purposes of determining the tax rates for 2010.
4. THAT the capital estimates appended hereto as Schedule"A') are hereby adopted.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY
oF JUNE,2010.
MAYOR CLERK
By-Law 2010-065 A By-Law to adopt the Capital Estimates
for the year 2010
Page 309 of 325
Schedule rrArr to By-law 2010-065
Capital Budget
2010
Budget Tax Lew Unexoend.'09 Reserves Other Notes
Computer Equipment
Municipal office
Reserve for working capital 10,000 10,000 Cash requirements item
Transfer to Computer Reserve 54q0_ - s,OeQ_Cash reouirements item
Apparatus
Apparatus Reserve Allocation 8s,000 85,000 Cash requirements item
Pumper/rescue unit
Pickup 13,500 13,500 Road Eouioment Reserve
Building
Building Renewal reserve 65,000 65.000 Cash requirements item
- Por.t Burwell Station 675,000 140,000 535.000 fire blde res: lons term debt
- Straff Stn, exhaust system 10,000 10,000 fire major equip reserve
Major Equipment Renewal
Major equipment reserve 18,000 18,000 Cash requirements item
Portable Radios
Pagers
Annual Remuneration Reserve 2,500 2,500 l Cash requirements item
Vehicle Reserve 3,000 3,000 Cash requirements item
Vehicle Reserve 3.000 3,000 Cash requirements item
B
y
-
L
a
w
2
0
1
0
-
0
6
5
A
B
y
-
L
a
w
t
o
a
d
o
p
t
t
h
e
C
a
p
i
t
a
l
E
s
t
i
m
a
t
e
s
f
o
r
t
h
e
y
e
a
r
2
0
1
0
P
a
g
e
3
1
0
o
f
3
2
5
Schedule "Arr to Bylaw 2010-065
Capital Budget
20to
Proiect Budget TaxLew Reserves Other Notes
Purchase
Trf to Equioment Reserve 140,000 r40,000 Machine Usaee (Cash Reo.)
- Pickup Truck 40,000 40,000 road equipment reserve
- road patrol manager (software)30,000 30,000 road equipment reserve
- GPS for vehicles 49,000 49,000 Gas Tax Reserve
Reclaimer 0 0 road equipment reserve
Rotery Mower 9,000 9,000 road equipment reserve
Construction Projects
Trf to Road Construction Reserve 339,900 339,9001 Cash reouirements item
- Brown Sideroad roads & bridses Ðant res
Schafer (Goshen - Eden)road construction reserve
Pro
- vanous sectlons 30,000 30,000 road construction reserve
Milton Street 40,000 40.000 Gas Tax Reserve
Projects
Lamers Line 30.000 30,000 Gas Tax Reserve
Rídge Road 2s.000 25,000 Gas Tax Reserve
James Line 12.000 12,000 Gas Tax Reserve
Tar & Chip Resurface
- Goshen (Baynor - Schafer)15,600 r s,600 road construction reserve
New Tar & Chip Surface
- Tollgate (light - Tunnell)90,000 90,000 road construction reserve
- Murray (Talbot to Eden)65,000 65.00c Gas Tax Reserve
B
y
-
L
a
w
2
0
1
0
-
0
6
5
A
B
y
-
L
a
w
t
o
a
d
o
p
t
t
h
e
C
a
p
i
t
a
l
E
s
t
i
m
a
t
e
s
f
o
r
t
h
e
y
e
a
r
2
0
1
0
P
a
g
e
3
1
1
o
f
3
2
5
Schedule 'rArr to By-law 2010-065
Capital Budget
2010
Proiect
Slurry Seal
- Bayham/-lr,lorfolk (Plank - Goshen)
- Schafer (Coshen - BayhamÀ{orfolk)
- Green (pressey - Talbot)
- Somers (Best - Talbot)
- Bogus (Light - Calton)
- Ottergate (east end)
- Ottergate (west end)34,560
Other
- Guard rails
- Works Building, air curtains
- Carson Bridge
Other Notes
road construction reserve
road construction reserve
road construction reserve
road construction reserye
road construction reserve
road construction reserye
road construction reserye
Infrastructure Reserve
roads & bridses grant res
Gravel/Shoulder grading - County
Tree Trim - County
Catchbasins - County (Herltage, Litg)
Sidewalks
- New
Repairs
25,000
20,000
l
2s.000 County request
0 County request
8,000 County request
Infrastructure Reserve
Street Liehts
- new lights 5,000 5,000
- new arrns as required r0,000 r 0,000 nfrastructure Reserve
B
y
-
L
a
w
2
0
1
0
-
0
6
5
A
B
y
-
L
a
w
t
o
a
d
o
p
t
t
h
e
C
a
p
i
t
a
l
E
s
t
i
m
a
t
e
s
f
o
r
t
h
e
y
e
a
r
2
0
1
0
P
a
g
e
3
1
2
o
f
3
2
5
Schedule rrArr to ByJaw 2010-065
Capital Budget
2010
Proiect Tax Lew Unexpend. t09 Reserves Other Notes
septage receiving facility r 90,000 190,000 nfrastructure grant
- air release valves 8,000 8,000 water reserve
4x4 truck - split between w & ww 13,600 13,600 water reserve
water renewal project 120,000 680,000 nfra reserve, ratepayers, ltd
water capacity study 8,000 8,000 water reserve
Richmond Water -419 4r 9,500 Water Rates/Long term debt
4x4 truck - split between w & ww 20.400 sewer reserve
- Brock St pump station repairs 10,000 10,000 sewer reserye
- valve actuator 4,500 4,500 sewer reserve
- air blower rebuilds 6,000 6,000 sewer reserve
- capacitor bank r s,000 15,000 lewer reserve
STP paving 6,000 6,000 reserve
rebuilds 37,000 37,000 reserve
Ltd 219,943 13,546 206,39',1 sewer reserye, rate payments
- Car port, soffrt
to Parks Reserve - Park Improve.I I Cash requirements item
rfto Parks Reserve - Playground Cash requirements item
70 30,000 40,000 oa¡k res/fund and future years
B
y
-
L
a
w
2
0
1
0
-
0
6
5
A
B
y
-
L
a
w
t
o
a
d
o
p
t
t
h
e
C
a
p
i
t
a
l
E
s
t
i
m
a
t
e
s
f
o
r
t
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e
y
e
a
r
2
0
1
0
P
a
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3
1
3
o
f
3
2
5
Schedule 'rArr to By-law 2010-065
Capital Budget
2010
Proiect Budeet Tax Levv i Unexpend. '09 Reserves Other Notes
Trf to Reserve 1s,000 15.000 Sash reouirements item
Trf to Reserve 15,000 15,000 Cash requirements item
- building upgrades 65.000 22.000 43.000 2011,2012 tax lew
- Vienna Building
Trf to Building Renewal Reserve
30,000 30,000 libra¡y reserve
25,000 25,000 Cash requirements item
Trf to Edison Building Reserve 0 0 Cash requirements item
General Reserve 3,000 3,000 Cash requirements item
Liehthouse Paintine 19,66s t9,66s
- Guysboro
- East pier 15,000 r5,000 Cash requirements item
Ec Dev - Signs 17.900 17.900
Façade Program 0 0 Cash requirements item
- Wind Tower Kiosk
B
y
-
L
a
w
2
0
1
0
-
0
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Page 316 of 325
THE CORPORATION OF THE
MTJI{ICIPALITY OF BAYHAM
BY-LAW NO. 2010-066
BEING A BY.LAW TO ESTABLISH A LEVY FOR TTIE YEAR 2O1O
TO ADOPT TAX RATES, PROVIDE FOR PENALTY AND
INTEREST IN DEFATJLT OF PAYMENT AIID THE COLLECTION
THEREOF
WHEREAS the Municipal Act, 2001, S.O. 2001, c.25 as amended provides that the Council of a local
municipality pass a by-law to levy a separate tax rate on the assessment in each property class, and;
WHEREAS the Municipal Act, 2001, S.O. 2001, c.25 require tax rates to be established in the same
proportion to tax ratios, and;
WHEREAS certain regulations require reductions in certain tax rates for certain classes or subclasses of
propefy, and;
WHEREAS it is necessary and expedient to levy on the whole rateable property according to the last
revised assessment roll of the Municipahty the sum of $2,839,414 for the purposes of the lower-tier
municipality for the current year,
NOW THEREFORE THE COT]NCIL OF THE CORPORATION OF THE MTJNICIPALITY OF
BAYTIAM HEREBY ENACTS AS FOLLOWS:
1. THAT for the purpose of providing for the Corporation's general pu{poses, the tax rates set out in
Schedule *4" be hereby adopted and levied for the year 2010 upon the whole of the said
assessment of the Municipalþ according to the last revised assessment roll.
2. THAT for the purpose of providing for the County of Elgin general levy, the tax rates set out in
County of Elgin By-Law 10-12 be hereby levied for the year 2010 upon the whole of the said
assessment of the Municipality according to the last revised assessment roll.
3. THAT in addition, for the pu{poses of providing for the public and separate school education
pu{poses, the tax rates set out by the Minister of Finance under Regulation 98/06,as revised, of the
Education Act be hereby levied for the year 2010 upon the respective portions of the said
assessment of the School supporters of the said Municipality according to the last revised
assessment roll.
4. THAT all taxes and other special rates shall be paid in the office of the Tax Collector or Treasurer
of the Municipality of Bayham.
5. THAT taxes for all properties shall become due and payable one-half on or before August 27,2010
and one-half on or before November 19,2010, and non-payment of the amount, as noted, on the
dates stated in accordance with this section shall constitute default.
By-Law 2010-066 A By-Law to establish a levy for the year
2010, to adopt tax rates, provide for penalty and interest in default
Page 317 of 325
By-law 2010-066
6. THAT on all taxes, which are in default on the 1st day following the above noted due dates, a
penaþ of l.25Yo shall be added and thereafter a penaþ of l.25Yo per month will be added on the
1tt day of each and every month the default continues, until December 31't, 2010.
7. THAT on all taxes in default on January ft, 2011, interest shall be added at the rate of
1.25% per month for each month or fraction thereof in which the default continues.
8. THAT penalties and interest added in default shall become due and payable and shall be
collected as if the same had originally been imposed and formed part of such unpaid tax
levy.
9. THAT the Collector shall cause the same to be mailed to the residence or place of business
of such person indicated on the last revised assessment roll, a written or printed notice
specifying that amount oftaxes payable.
10. THAT all by-laws inconsistent with the provisions of this by-law are hereby repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TII DAY
or'illNE 2010.
MAYOR CLERK
-7 -
By-Law 2010-066 A By-Law to establish a levy for the year
2010, to adopt tax rates, provide for penalty and interest in default
Page 318 of 325
ByJaw 2010-066 -3-
CORPORATION OF THE
MT]IIICIPALITY OF BAYHAM
BY-LAW NO. 2010-066
Schedule A
Property Class
Resident ia:-/ Farm
Farml-and Awaiting Development
MuIti -Residential
Commercial- Occupj-ed
Commercial Vacant Units
Commercial Vacant Land
Industrial Occupied
Industriaf Vacant Units
Industrial- Vacant Land
Pipelines
Farmlands
Managed Forests
2O7O Tax Rate
0 . 63s 6682
0.317834%
L.49L1-49%
1. 040970%
0.7286192
0 .1286192
L.4L4424Z
0 . 919316eà
0.9193162
0.'727585å
0 . 15 891,12
0.1589L1%
By-Law 2010-066 A By-Law to establish a levy for the year
2010, to adopt tax rates, provide for penalty and interest in default
Page 319 of 325
Page 320 of 325
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAWNO. 2580-2010
WIELER
BEING A BY-LAW TO A,MEND BY-LAW No.7A5Ç2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
ZonngByJaw No. 2456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipalþ of Bayham enacts as follows:
1) THAT ByJaw No. 2A56-2003, as amended, is hereby further amended by amending Schedule "A",
Map No. 9, by deleting from the Rural Industrial (M2) Zone and adding to the site-specific Rural
Industrial (M2-10) Zone, those lands which are outlined in heavy solid lines and marked M2-10 on
Schedule "A" to this ByJaw, which schedule is attached to a¡rd forms part of this ByJaw.
2) THAT By-law No. ZA56-2003, as amended, is hereby further amended by adding the following new
subsection:
,,W&
21.10.10.1 Defined Area
M2-10 as shown on Schedule ".tr', Map No. 9 to this bylaw;
21.10.10.2 PermittedUses
One (1) mobile home as an accessory use"
3) THIS By-law comes into force:
a) Where no notice of objection has been frled with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Wherenotice of objectionhas beenfiledwiththe Municipal Clerkwithinthetimeprescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FIRST TIME TI{IS ITth DAY OF JUNE 2OIO.
READ A SECOND TIME TIIIS 17û DAY OF JUNC 2010.
REA,D A THIRD TIME AND FINALLY PASSED THIS DAY OF 2OIO.
MAYOR CLERK
By-Law Z580-2010 A By-Law to further amend By-Law
Z456-2003 (Wieler)
Page 321 of 325
CONCESSION IX
This is Schedule "4" to By-low
No. Z5B0-20'1 0, possed the lTth
doy of June 2010.
MAYOR
MUNtctPALtrY oF BAYHAM ll
SCHEDULE'A' II ^"¡@l0 25Om 500m
-
Scole 1 : 12,500
By-Law Z580-2010 A By-Law to further amend By-Law
Z456-2003 (Wieler)
Page 322 of 325
TIIE CORPORATION OF THN
MUNICIPALITY OF BAYHAM
BY-LAWNO.2581-2010
911772 Ontario Inc.
BEING A BY-LA.W TO AMEI\D BY-LAW No.7A56-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zonng By-law No.2456-2003, as amended;
THERBFORE, the Council of the Corporation of the Municipalþ of Bayham enacts as follows:
1) TIIÄT By-law No. ZA56-2003, as amended, is hereby further amended by amending Schedule "4",
Map No. I 2, by deleting from the Agricultural (41) Zone and adding to the large lot Agricultural (41 -
A) Zone, those lands which a¡e outlined in heavy solid lines and marked A1-A on Schedule *4" to
this ByJaw, which schedule is attached to and forms part of this ByJaw.
2) THIS ByJaw comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Where notice of objection has been frled withthe Municipal Clerkwithin the timeprescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Boa¡d.
READ AFIRST TIME THIS 17ûDAY OF JUNE 2010.
READ A SECOND TIME THIS 17ü'DAY OF JUNE 2010.
READ A THIRD TIME AND F'INALLY PASSED THIS 17ü'DAY OF JUNE 2010.
MÁ.YOR CLERK
By-Law Z581-2010 A By-Law to further amend By-Law
Z456-2003 (911772 Ontario Inc.)
Page 323 of 325
tt
lt
This is Schedule "4" to By-low
No. 2581-2010, possed the 17th
doy of June 2010.
CLERK
LOT 14
CONCESSION IX
O 25Om 5O0m
-
Scole 1:12,5OO l@l
By-Law Z581-2010 A By-Law to further amend By-Law
Z456-2003 (911772 Ontario Inc.)
Page 324 of 325
TIIE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM
BY-LAW NO. 2010-067
A BY.LAW TO CONFIRM ALL ACTIONS OF
THE COI]NCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD JUNE t7,2ot0
WHEREAS under Section 5 (1) of the Municipal Act,200l S.O. 2001, Chapter 21,thepowers
of a municipal corporation are to be exercised by the Council of the municipality;
AND \ilHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised byby-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deerns it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COT]NCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLO\MS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held June 17 ,2070 is hereby adopted and
confirmed as if all proceedings were expressly embodie.d in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 17th day of June,
20t0.
MAYOR CLERK
By-law 2010-067 A By-law to confirm all actions of Council Page 325 of 325