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HomeMy WebLinkAboutJuly 17, 2014 - CouncilCOUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville, ON Council Chambers Thursday, July 17, 2014 7:00 p.m. 7:30 p.m. - Public Meeting - Planning (Zoning) 8:00 p.m. - Public Meeting - Drainage Page 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS 6 - 13 (a) Minutes of the regular meeting of Council held July 3, 2014. (b) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations 14 - 55 (a) 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group regarding presentation of the Waterfront Masterplan. 56 - 71 (b) 8:30 p.m. - Ben Lefort from the Ontario Federation of Agriculture regarding Cost of Community Services Study in Bayham. 2. Statements By Council 5. INFORMATION ITEMS 72 - 75 (a) Museums Bayham minutes of meeting held July 9, 2014. File: C06 76 (b) Otter Valley Rail Trail Meeting minutes of meeting held July 11, 2014. File: C06 77 - 79 (c) Card of thanks from the Straffordville Graduation Committee 2014. File: C13 Page 1 of 179 Regular Council Public Meeting Agenda July 17, 2014 Page 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 1. Correspondence and Reports 2. PUBLIC MEETING Public Meeting 7:30 p.m. - Official Plan Amendment & Rezoning- official plan amendment application and rezoning application initiated by the municipality proposing to amend the official plan designation and to rezone a parcel of land known as 24 Pitt Street, Port Burwell Declaration of Pecuniary Interest and the General Nature Thereof Staff Presentation 80 - 112 Staff Report D2014-16 regarding "24 Pitt Street Official Plan Amendment & Rezoning". File: D14.24PITT / D09.2PIT Public Comments Council Comments and Questions Adjournment Disposition of Item 7. ROADS, AGRICULTURE & DRAINAGE 1. Correspondence and Reports 113 - 115 (a) Staff Report PR2014-04 regarding "Road Closure Application - Lot 9 Concession 10 and 11. File: T09.GREE 2. PUBLIC MEETING Page 2 of 179 Regular Council Public Meeting Agenda July 17, 2014 Page Public Meeting 8:00 p.m. - Phillips Drain 2014 - to consider Spriet Associates Engineer's Report #212141 dated May 27, 2014 Declaration of Pecuniary Interest and the General Nature Thereof Staff Presentation 116 - 120 Staff Report DR2014-009 regarding "Phillips Drain 2014". File: E09 Public Comments Council Comments and Questions Adjournment Disposition of Item 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 9. FINANCE, ADMINISTRATION & PERSONNEL 121 - 122 (a) Cheque Register being Cheque #016931 to Cheque #016960 inclusive totaling $486,491.48 and Payroll Disbursements for the period ending July 6, 2014 totaling $60,259.90. 123 - 132 (b) Bayham Community Centres Committee minutes of meeting held June 26, 2014 and draft By-Law 2014-082. 133 - 134 (c) Correspondence dated July 4, 2014 from Ministry of Energy regarding "Municipal Energy Plan Program". File: F11 135 - 141 (d) Staff Report E2014-005 regarding "Green Energy Act". File: L11 142 (e) Staff Report F2014-019 regarding "East Pier Electrical Specifications". File: A01 Page 3 of 179 Regular Council Public Meeting Agenda July 17, 2014 Page 143 - 148 (f) Staff Report F2014-020 regarding "Municipal Administrative Infrastructure". File: A00 149 - 159 (g) Staff Report P2014-014 regarding "Proposed Municipal Office Improvements". File: A19 10. ENVIRONMENT 160 - 162 (a) Correspondence dated June 24, 2014 from Pauline Brooks regarding "Richmond Community Water System". File: C13 11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Closed session minutes of the regular meeting of Council held July 3, 2014. (c) Confidential Report regarding the security of the property of the municipality or local board. (d) Confidential Verbal Report regarding personal matters about an identifiable individual, including municipal or local board employees. (e) Out of Camera. 12. BY-LAWS 163 - 164 (a) By-Law Z631-2014 A By-Law to further amend Zoning By-Law Z456-2003 (24 Pitt Street first and second reading only) 165 - 167 (b) By-Law 2014-080 A Provisional By-Law to provide for drainage works (Phillips Municipal Drain - first and second reading only) 168 - 172 (c) By-Law 2014-081 A By-Law to amend the Official Plan of the Municipality of Bayham 173 - 178 (d) By-Law 2014-082 A By-Law to adopt a policy for the operation and management of the Straffordville and Vienna Community Centre facilities 179 (e) By-Law 2014-083 A By-Law to confirm all actions of Council 13. ADJOURNMENT Page 4 of 179 Regular Council Public Meeting Agenda July 17, 2014 Page (a) Adjournment Page 5 of 179 C O U N C I L M I N U T E S T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M 9 3 4 4 P l a n k R o a d , S t r a f f o r d v i l l e , O N C o u n c i l C h a m b e r s T h u r s d a y , J u l y 3 , 2 0 1 4 6 : 3 0 p . m . T h e r e g u l a r m e e t i n g o f t h e C o u n c i l o f f h e M u n i c i p a l i t y o f B a y h a m w a s h e l d o n T h u r s d a y , J u l y 3 , 2 0 1 4 i n t h e C o u n c i l C h a m b e r s . P r e s e n t w e r e M a y o r P a u l E n s , D e p u t y M a y o r C l i f f E v a n i t s k i , C o u n c i l l o r s W a y n e C a s i e r , T o m S o u t h w i c k a n d E d K e t c h a b a w , A d m i n i s t r a t o r P a u l S h i p w a y a n d C l e r k L y n d a M i l l a r d . S h a r o n L a r m o u r w a s a l s o i n a t t e n d a n c e r e g a r d i n g I n C a m e r a i t e m 2 ( c ) . 1 . C A L L T O O R D E R A N D D I S C L O S U R E O F P E C U N I A R Y I N T E R E S T & T H E G E N E R A L N A T U R E T H E R E O F N o d i s c l o s u r e s o f p e c u n i a r y i n t e r e s t w e r e d e c l a r e d . 2 . A D D I T I O N O F A G E N D A I T E M S A N D C O M M I T T E E O F T H E W H O L E ( a ) A d d e d I t e m ( s ) T h e r e w e r e n o i t e m s a d d e d t o t h e a g e n d a . ( b ) I n C a m e r a 2 0 1 4 - 3 2 5 M o v e d b y : D e p u t y M a y o r C E v a n i t s k i S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e C o u n c i l d o n o w r i s e t o e n t e r i n t o a n " I n C a m e r a " S e s s i o n o f C o m m i t t e e o f t h e W h o l e a t 6 : 3 0 p . m . t o d i s c u s s : t h e s e c u r i t y o f t h e p r o p e r t y o f t h e m u n i c i p a l i t y o r l o c a l b o a r d ; a n d . p e r s o n a l m a t t e r s a b o u t a n i d e n t i f i a b l e i n d i v i d u a l , i n c l u d i n g m u n i c i p a l o r l o c a l . b o a r d e m p l o y e e s . " C A R R I E D U N A N I M O U S L Y ( c ) C o n f i d e n t i a l S t a f f R q ) o r t r e g a r d i n g p e r s o n a l m a t t e r s a b o u t a n i d e n t i f i a b l e i n d i v i d u a l , i n c l u d i n g m u n i c i p a l o r l o c a l b o a r d e m p l o y e e s a n d t h e s e c u r i t y o f t h e p r o p e r t y o f t h e m u n i c i p a l i t y o r l o c a l b o a r d . ( d ) O u t o f C a m e r a 2 0 1 4 - 3 2 6 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T C o u n c i l d o n o w r i s e f r o m t h e i n c a m e r a s e s s i o n a t 7 : 1 0 p . m . " C A R R I E D U N A N I M O U S L Y P a g e 1 o f 7 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 6 o f 1 7 9 C o u n c i l M i n u t e s J u l y 0 3 , 2 0 1 4 3 . A P P R O V A L O F M I N U T E S ( a ) M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u n e 1 9 , 2 0 1 4 . 2 0 1 4 - 3 2 7 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r T S o u t h w i c k " T H A T t h e m i n u t e s o f t h e r e g u l a r m e e t i n g h e l d J u n e 1 9 , 2 0 1 4 b e a p p r o v e d a s c i r c u l a t e d . " C A R R I E D U N A N I M O U S L Y ( b ) M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d J u n e 2 6 , 2 0 1 4 . 2 0 1 4 - 3 2 8 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e m i n u t e s o f t h e s p e c i a l m e e t i n g h e l d J u n e 2 6 , 2 0 1 4 b e a p p r o v e d a s c i r c u l a t e d . " C A R R I E D U N A N I M O U S L Y 4 . D E L E G A T I O N S , S T A T E M E N T S A N D U P D A T E S 1 . D E L E G A T I O N S T h e r e w e r e n o d e l e g a t i o n s . 2 . S T A T E M E N T S B Y C O U N C I L T h e r e w e r e n o s t a t e m e n t s b y C o u n c i l . 5 . I N F O R M A T I O N I T E M S ( a ) C o r r e s p o n d e n c e d a t e d J u n e 1 6 , 2 0 1 4 f r o m C a n a d a P o s t r e g a r d i n g " P o t e n t i a l c l o s u r e o n S a t u r d a y s a n d r e a l i g n m e n t o f w e e k d a y h o u r s a t t h e S t r a f f o r d v i l l e P o s t O f f i c e " . F i l e : A 0 1 ( b ) C o r r e s p o n d e n c e d a t e d J u n e 2 3 , 2 0 1 4 f r o m L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y r e g a r d i n g " 2 0 1 3 C o n s e r v a t i o n H i g h l i g h t s " . F i l e : A 1 6 ( c ) C o p y o f c o r r e s p o n d e n c e f r o m T o w n o f P e n e t a n g u i s h e n e t o P r e m i e r K a t h l e e n W y n n e r e g a r d i n g " C a l l f o r a F o r m a t i o n o f S m a l l a n d R u r a l S c h o o l A l l i a n c e " . F i l e : C 1 0 ( d ) C o r r e s p o n d e n c e r e g a r d i n g " G i a n t H o g w e e d - D o N o t T o u c h T h i s P l a n t " F i l e : D 0 6 P a g e 2 o f 7 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 7 o f 1 7 9 C o u n c i l M i n u t e s J u l y 0 3 , 2 0 1 4 ( e ) C o m m i t t e e o f A d j u s t m e n t C e r t i f i e d N o t i c e o f D e c i s i o n r e g a r d i n g " 2 5 E d i s o n D r i v e " . F i l e : D 1 3 ( f ) C o r r e s p o n d e n c e d a t e d J u n e 1 3 , 2 0 1 4 f r o m C o u n t y o f E l g i n a n d d a t e d J u n e 1 6 f r o m T h e M u n i c i p a l i t y o f W e s t E l g i n r e g a r d i n g " O n t a r i o E n e r g y B o a r d - N a t u r a l R e s o u r c e G a s L i m i t e d " . F i l e : E 0 6 ( g ) C o r r e s p o n d e n c e d a t e d J u n e 1 7 , 2 0 1 4 f r o m M i n i s t r y o f C o m m u n i t y S a f e t y a n d C o r r e c t i o n a l S e r v i c e s r e g a r d i n g " F i r e S a f e t y i n V u l n e r a b l e O c c u p a n c i e s " . F i l e : P l 6 ( h ) C o r r e s p o n d e n c e d a t e d J u n e 1 9 , 2 0 1 4 f r o m S t a n t e c C o n s u l t i n g L t d . r e g a r d i n g " N o t i c e o f S t u d y C o m m e n c e m e n t - H i g h w a y 3 R e h a b i l i t a t i o n f r o m C a r t e r R o a d t o 0 . 6 k m w e s t o f J o h n P o u n d R o a d " . F i l e : T O O ( i ) C o r r e s p o n d e n c e d a t e d J u n e 1 2 , 2 0 1 4 f r o m C o u n t y o f E l g i n r e g a r d i n g " O l d M i l l L i n e " F i l e : T 0 4 2 0 1 4 - 3 2 9 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T i n f o r m a t i o n i t e m s 5 ( a ) t h r o u g h 5 ( i ) b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y 6 . P L A N N I N G . D E V E L O P M E N T . R E C R E A T I O N & T O U R I S M ( a ) C o r r e s p o n d e n c e d a t e d J u n e 1 1 , 2 0 1 4 f r o m C o u n t y o f E l g i n r e g a r d i n g " L a n d D i v i s i o n C o m m i t t e e A p p o i n t m e n t s f o r 2 0 1 5 " . F i l e : D 1 0 M a y o r E n s n o t e d t h a t s o m e m e m b e r s o f C o u n t y C o u n c i l w a n t t o h a v e a C o u n c i l r e p r e s e n t a t i v e o n t h e L a n d D i v i s i o n C o m m i t t e e , w h i l e o t h e r s s u p p o r t a n o n - e l e c t e d r e p r e s e n t a t i v e . I n g e n e r a l B a y h a m C o u n c i l i s s u p p o r t i v e o f h a v i n g a n a t - a r m s - l e n g t h r q > r e s e n t a t i v e a s n o w e x i s t s . R e c o m m e n d a t i o n s f o r a p p o i n t m e n t s w i l l c o m e f r o m t h e l o w e r t i e r s f o r c o n s i d e r a t i o n i h o w e v e r C o u n t y C o u n c i l w i l l m a k e t h e a p p o i n t m e n t s . 2 0 1 4 - 3 3 0 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T c o r r e s p o n d e n c e f r o m C o u n t y o f E l g i n r e g a r d i n g L a n d D i v i s i o n C o m m i t t e e A p p o i n t m e n t s f o r 2 0 1 5 b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y P a g e 3 o f 7 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 8 o f 1 7 9 C o u n c i l M i n u t e s J u l y 0 3 , 2 0 1 4 7 . R O A D S , A G R I C U L T U R E & D R A I N A G E ( a ) S t a f f R e p o r t P W 2 0 1 4 - 1 7 r e g a r d i n g " U n b u d g e t e d C u l v e r t R e p l a c e m e n t E d e n L i n e " F i l e : T 0 4 . g e n 2 0 1 4 - 3 3 1 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e c a p i t a l u p g r a d e o f t h e c u l v e r t s o n C s i n o s R o a d a n d o n S a n d y t o w n R o a d b e d e f e r r e d u n t i l 2 0 1 5 ; A N D T H A T t h e c o s t o f t h e u n b u d g e t e d c u l v e r t r e p l a c e m e n t o n E d e n L i n e b e c h a r g e d t o t h e 2 0 1 4 C a p i t a l B u d g e t . " C A R R I E D U N A N I M O U S L Y 8 . P R O P E R T Y , B U I L D I N G & P R O T E C T I V E S E R V I C E S 9 . F I N A N C E , A D M I N I S T R A T I O N & P E R S O N N E L ( a ) C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 8 4 7 t o C h e q u e # 0 1 6 9 3 0 i n c l u s i v e , e x c e p t C h e q u e # 0 1 6 8 5 8 t o t a l i n g $ 1 , 2 8 5 , 9 0 3 . 9 3 a n d P a y r o l l D i s b u r s e m e n t s f o r t h e p e r i o d e n d i n g J u n e 2 2 , 2 0 1 4 t o t a l i n g $ 5 8 , 7 1 0 . 4 4 . 2 0 1 4 - 3 3 2 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 8 4 7 t o C h e q u e # 0 1 6 9 3 0 i n c l u s i v e , e x c e p t C h e q u e # 0 1 6 8 5 8 t o t a l i n g $ 1 , 2 8 5 , 9 0 3 . 9 3 a n d P a y r o U D i s b u r s e m e n t s f o r t h e p e r i o d e n d i n g J u n e 2 2 , 2 0 1 4 t o t a l i n g $ 5 8 , 7 1 0 . 4 4 b e a p p r o v e d . " C A R R I E D U N A N I M O U S L Y ( b ) C o r r e s p o n d e n c e d a t e d J u n e 1 1 , 2 0 1 4 f r o m C o u n t y o f E l g i n r e g a r d i n g " R e v i e w o f T e r m L i m i t s o f M u n i c i p a l C o u n c i l s " . F i l e : A 1 6 M a y o r E n s n o t e d t h a t s o m e m e m b e r s o f C o u n t y C o u n c i l f e e l t h a t t h e c u r r e n t f o u r - y e a r C o u n c i l t e r m i s t o o l o n g a c o m m i t m e n t a n d w a n t t h e p r o v i n c e t o c o n s i d e r a r e v i e w . C o n c e r n s i n c l u d e t h e a b i l i t y t o d r a w c o m m i t t e d c a n d i d a t e s , l i f e - c h a n g e s o v e r t h e t e r m t h a t m a y a f f e c t a c a n d i d a t e ' s a b i l i t y t o s t a y i n o f f i c e , t h e p o t e n t i a l f o r i n c r e a s e d b y - e l e c t i o n s , t h e c o s t o f e l e c t i o n s a n d b y - e l e c t i o n s , m a t c h i n g t e r m s o f s e r v i c e w i t h f e d e r a l a n d p r o v i n c i a l g o v e r n m e n t s . M a y o r E n s s u g g e s t e d i n t e r e s t e d p e r s o n s g o t o t h e E l g i n C o u n t y w e b s i t e f o r f u r t h e r d e t a i l s a n d i n f o r m a t i o n . P a g e 4 o f 7 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 9 o f 1 7 9 C o u n c i l M i n u t e s J u l y 0 3 , 2 0 1 4 2 0 1 4 - 3 3 3 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T c o r r e s p o n d e n c e f r o m C o u n t y o f E l g i n r e g a r d i n g R e v i e w o f T e r m L i m i t s o f M u n i c i p a l C o u n c i l s b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y ( c ) C o r r e s p o n d e n c e d a t e d J u n e 1 6 , 2 0 1 4 f r o m t h e N e m e t h F a m i l y r e g a r d i n g " P a s s i n g a N e w B y - L a w " . F i l e : C 1 3 T h e A d m i n i s t r a t o r n o t e d t h a t t h e c o n t r a c t w i t h N o r f o l k D i s p o s a l i d e n t i f i e s t h a t o n l y t h e c o n t r a c t o r ' s e m p l o y e e s a r e p e r m i t t e d t o g o t h r o u g h t h e r e c y c l e b o x e s . E n f o r c e m e n t i s t h e r e s p o n s i b i l i t y o f t h e O P P t h r o u g h P r o v i n c i a l O f f e n s e s . 2 0 1 4 - 3 3 4 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T c o r r e s p o n d e n c e f r o m t h e N e m e t h F a m i l y r e q u e s t i n g a n e w B y - L a w r e l a t i n g t o B l u e B o x e s b e r e c e i v e d ; A N D T H A T t h e m a t t e r b e r e f e r r e d t o s t a f f f o r r e v i e w a n d r e p o r t b a c k t o C o u n c i l w i t h r e c o m m e n d a t i o n s . " C A R R I E D U N A N I M O U S L Y ( d ) C o r r e s p o n d e n c e r e g a r d i n g " F u n d i n g O p p o r t u n i t y - E n a b l i n g A c c e s s i b i l i t y F u n d 2 0 1 4 " . F i l e : F l l S t a f f w a s r e q u e s t e d t o c h e c k f o r c l a r i f i c a t i o n a n d s u b m i t a s e c o n d a p p l i c a t i o n f o r u p g r a d e s t o t h e M u n i c i p a l O f f i c e , i f m o r e t h a n o n e i s p e r m i t t e d . 2 0 1 4 - 3 3 5 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T c o r r e s p o n d e n c e r e g a r d i n g F u n d i n g O p p o r t u n i t y - E n a b l i n g A c c e s s i b i l i t y F u n d 2 0 1 4 b e r e c e i v e d ; A N D T H A T s t a f f b e d i r e c t e d t o m a k e a p p l i c a t i o n u n d e r t h e E n a b l i n g A c c e s s i b i l i t y F u n d f o r t h e f o l l o w i n g p r o j e c t : S t r a f f o r d v i l l e C o m m u n i t y C e n t r e u p g r a d e s " . C A R R I E D U N A N I M O U S L Y P a g e 5 o f 7 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 1 0 o f 1 7 9 C o u n c i l M i n u t e s J u l y 0 3 , 2 0 1 4 ( e ) M e m o r a n d u m C 2 0 1 4 - 1 9 r e g a r d i n g " P r o v i n c i a l P a r k S e w e r A g r e e m e n t R e g i s t r a t i o n " F i l e : L 0 4 2 0 1 4 - 3 3 6 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m h e r e b y w a i v e s t h e r e q u i r e m e n t t o r e g i s t e r t h e P r o v i n c i a l P a r k S e w e r A g r e e m e n t w i t h t h e M i n i s t e r o f N a t u r a l R e s o u r c e s a t t h e L a n d R e g i s t r y O f f i c e ; A N D T H A T i n a U o t h e r r e s p e c t s , t h e a g r e e m e n t , a s a u t h o r i z e d b y C o u n c i l , s h a l l r e m a i n i n f u l l f o r c e a n d e f f e c t . " C A R R I E D 1 0 . E N V I R O N M E N T ' 1 1 1 . C O M M I T T E E O F T H E W H O L E ( a ) I n C a m e r a . 2 0 1 4 - 3 3 7 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e C o u n c i l d o n o w r i s e t o e n t e r i n t o a n " I n C a m e r a " S e s s i o n o f C o m m i t t e e o f t h e W h o l e a t 7 : 5 0 p . m . t o d i s c u s s : a p r o p o s e d o r p e n d i n g a c q u i s i t i o n o r d i s p o s i t i o n o f l a n d b y t h e m u n i c i p a l i t y o r . l o c a l b o a r d ; l i t i g a t i o n o r p o t e n t i a l l i t i g a t i o n , i n c l u d i n g m a t t e r s b e f o r e a d m i n i s t r a t i v e . t r i b u n a l s , a f f e c t i n g t h e m u n i c i p a l i t y o r l o c a l b o a r d . " C A R R I E D U N A N I M O U S L Y ( b ) C o n f i d e n t i a l V e r b a l R e p o r t r e g a r d i n g l i t i g a t i o n o r p o t e n t i a l l i t i g a t i o n , i n c l u d i n g m a t t e r s b e f o r e a d m i n i s t r a t i v e t r i b u n a l s , a f f e c t i n g t h e m u n i c i p a l i t y o r l o c a l b o a r d . ( c ) M u s e u m s B a y h a m c l o s e d s e s s i o n m i n u t e s o f m e e t i n g h e l d J u n e 1 1 , 2 0 1 4 . ( d ) C l o s e d s e s s i o n m i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u n e 5 , 2 0 1 4 . ( e ) C l o s e d s e s s i o n m i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d J u n e 2 6 , 2 0 1 4 . ( f ) O u t o f C a m e r a . P a g e 6 o f 7 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 1 1 o f 1 7 9 C o u n c i l M i n u t e s J u l y 0 3 , 2 0 1 4 2 0 1 4 - 3 3 8 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e C o m m i t t e e o f t h e W h o l e d o n o w r i s e f r o m t h e " I n C a m e r a " s e s s i o n a t 8 : 3 5 p . m . " C A R R I E D U N A N I M O U S L Y 2 0 1 4 - 3 3 9 M o v e d b y : D e p u t y M a y o r C E v a n i t s k i S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T C o u n c i l d i r e c t s t h e A d m i n i s t r a t o r t o c o n d u c t i n d i v i d u a l d i s c u s s i o n s v i a i n p e r s o n m e e t i n g s w i t h t h e l o c a l M P a n d M P P r e g a r d i n g p r o j e c t O j i b w a , p r o j e c t f i n a n c i n g a n d a s s u m i n g t h e g u a r a n t o r s h i p p o s i t i o n . " C A R R I E D U N A N I M O U S L Y 1 2 . B Y - L A W S ( a ) B y - L a w 2 0 1 4 - 0 7 9 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c i l 2 0 1 4 - 3 4 0 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T c o n f i r m i n g B y - L a w 2 0 1 4 - 0 7 9 b e r e a d a f i r s t , s e c o n d a n d t h i r d t i m e a n d f i n a l l y p a s s e d . " C A R R I E D U N A N I M O U S L Y 1 3 . A D J O U R N M E N T ( a ) A d j o u r n m e n t 2 0 1 4 - 3 4 1 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T t h e C o u n c i l m e e t i n g b e a d j o u r n e d a t 8 : 3 7 p . m . " C A R R I E D U N A N I M O U S L Y < ^ : ^ J ^ n , a 4 L / \ ~ 5 ' M l l / ^ Y L ^ M A Y O R P a g e 7 o f 7 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 1 2 o f 1 7 9 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J u l y 3 , 2 0 1 4 . P a g e 1 3 o f 1 7 9 Port Burwell Waterfront Master Plan IBI GROUP Municipality of Bayham July 17, 2014 7 : 0 5 p . m . - T i f f a n y B r u l e a n d D e r e k D u d e k f r o m I B I G r o u p r e g . . . P a g e 1 4 o f 1 7 9 Municipality of Bayham Port Burwell Waterfront Master Plan July 17 2014 PORT BURWELL WATERFRONT MASTERPLAN IBI GROUP 1.Research, Review and Project Initiation 1.Start-up Meeting with the Municipality 2.Background Review and Site Inventory/Analysis 3.Stakeholder Interviews 2.Design Development 1.Development of Vision, Guiding Principles and Objectives 2.Preparation of Design Concepts 3.Review of Design Concepts with Municipal staff and Stakeholder Steering Committee 3.Public Consultation 4.Final Design Report and Recommendations 1.Review of Final Design and Report with Municipal staff 2.Recommendations for Implementation 3.Budget 5.Presentation to Council 2 7 : 0 5 p . m . - T i f f a n y B r u l e a n d D e r e k D u d e k f r o m I B I G r o u p r e g . . . P a g e 1 5 o f 1 7 9 Municipality of Bayham Port Burwell Waterfront Master Plan July 17 2014 PORT BURWELL WATERFRONT MASTERPLAN IBI GROUP 3 Guiding Principles: •Quality Water and Environment •Public Safety and Security •Continuity and Connectivity •Seasonal Interest and Diversity of Uses •High Quality Public Realm 7 : 0 5 p . m . - T i f f a n y B r u l e a n d D e r e k D u d e k f r o m I B I G r o u p r e g . . . P a g e 1 6 o f 1 7 9 Municipality of Bayham Port Burwell Waterfront Master Plan July 17 2014 PORT BURWELL WATERFRONT MASTERPLAN IBI GROUP 4 Waterfront Master Plan 7 : 0 5 p . m . - T i f f a n y B r u l e a n d D e r e k D u d e k f r o m I B I G r o u p r e g . . . P a g e 1 7 o f 1 7 9 Municipality of Bayham Port Burwell Waterfront Master Plan July 17 2014 PORT BURWELL WATERFRONT MASTERPLAN IBI GROUP •Short Term Projects •Trails •Robinson Street Roundabout •Parking •Blue Flag Beach Program •Signage Program •Long Term Projects •Ownership •Public Boat Launch •Harbour •Mixed Use Development •More Parking 5 7 : 0 5 p . m . - T i f f a n y B r u l e a n d D e r e k D u d e k f r o m I B I G r o u p r e g . . . P a g e 1 8 o f 1 7 9 Municipality of Bayham Port Burwell Waterfront Master Plan July 17 2014 PORT BURWELL WATERFRONT MASTERPLAN IBI GROUP 6 Thank you! 7 : 0 5 p . m . - T i f f a n y B r u l e a n d D e r e k D u d e k f r o m I B I G r o u p r e g . . . P a g e 1 9 o f 1 7 9 Final Port Burwell Waterfront Master Plan Prepared for Municipality of Bayham by IBI Group July 14, 2014 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 20 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Document Control Page CLIENT: Municipality of Bayham PROJECT NAME: Port Burwell Waterfront Master Plan REPORT TITLE: Port Burwell Waterfront Master Plan IBI REFERENCE: 32894 VERSION: 2 DIGITAL MASTER: [File Location] ORIGINATOR: [Tiffany Brule, Derek Dudek] REVIEWER: [Trevor McIntyre, Betty White] AUTHORIZATION: [Derek Dudek] CIRCULATION LIST: HISTORY: July 14, 2014 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 21 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Table of Contents Executive Summary ................................................................................................................. 1 1. Introduction .................................................................................................................... 1 1.1 Project Background .............................................................................................. 1 1.2 Purpose and Objectives ....................................................................................... 1 1.3 Description of Subject Lands ................................................................................ 2 2 Document Review .......................................................................................................... 4 2.1 Bayham Official Plan (2012) ................................................................................. 4 2.2 Bayham Culture Plan (2005) ................................................................................ 5 2.3 Marketing Strategy & Promotion Initiative for Cultural and Heritage Products (2007) .................................................................................................................. 5 2.4 Ministry of Culture and Sport, Southwest Ontario Tourism Corporation (SWOTC) ............................................................................................................. 6 2.4.1 Port, Coastal and Riverfront Communities Development & Investment Attraction Strategy (2011) ...................................................... 7 2.4.2 Southwest Ontario Tourism Corporation - Birding in Southwestern Ontario- Premier Birding Destinations and Tourism Marketing Opportunities ........................................................................................... 7 3 Site Inventory and Analysis ........................................................................................... 8 3.1 Local and Regional Resources ............................................................................. 8 3.2 Vehicular and Pedestrian Circulation .................................................................... 8 3.3 Environmental Conservation................................................................................. 9 3.4 Recreation and Activities .................................................................................... 10 3.5 Ownership.......................................................................................................... 11 3.6 Future Harbour and Hazard Lands ..................................................................... 12 4 PUBLIC ENGAGEMENT ................................................................................................ 14 4.1 The Bayham Harbourfront Committee ................................................................ 14 4.2 The Otter Valley Naturalists ................................................................................ 15 4.3 Public Meeting ................................................................................................... 15 5 STRENGTHS, WEAKNESSES, OPPORTUNITIES AND THREATS .............................. 17 July 14, 2014 i 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 22 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Table of Contents (continued) 6 GUIDING PRINCIPLES .................................................................................................. 19 7 WATERFRONT MASTER PLAN & RECOMMENDATIONS ........................................... 20 8 PHASING AND IMPLEMENTATION .............................................................................. 24 9 FUNDING....................................................................................................................... 28 July 14, 2014 ii 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 23 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Executive Summary The Waterfront Master Planning project was an initiative undertaken by the Municipality of Bayham with the primary objective to identify strategic future public investments in services, facilities, access and parking that will contribute to the waterfront as a tourist and recreational area for local residents and visitors. IBI Group was retained to inventory and assess the current conditions and to use this information to prepare a conceptual master plan for the waterfront lands to guide future development. In order to develop the Master Plan, the following approach was used: 1. Rev iewed relevant background documents; 2. Visited the subject lands and reviewed case studies of successful waterfronts; 3. Inventoried and analyzed the site characteristics at local and community levels, including social, urban and environmental aspects of the waterfront; 4. Engaged local stakeholders; an 5. And prepared recommendations, master plans and priority projects. The project builds upon the recommendations outlined in the Bayham Culture Plan (2005) and the Land Use Planning Study for the Tourist Commercial Designation for the HMCS Ojibwa Submarine, as well as the studies outlined in Section 2. These background studies revealed that the community recognizes the Lake Erie shoreline, with its beaches, water-based activities, the harbour, marina, vistas and related connections are an important strength of the community. The studies iterated that a waterfront that supports recreational activities for local residents and visitors is important to integrate with the unique heritage and the natural environment. Improving the environmental quality of the waterfront, habitat restoration and water quality improvement was also high on the priority list. An important component of the project involved a public engagement process with key stakeholders and the public. Through stakeholder interviews, the community indicated that they valued the recreational, environmental and commercial opportunities of the waterfront. In conversation with the Harbourfront Committee the creation of opportunities for a commercial and recreational marina was a key objective of the emerging plan. In conversation with the Otter Valley Naturalists, the preservation and enhancement of the natural environment was a key objective of any emerging Waterfront Plan. The Waterfront Master Plan was prepared to reflect the stakeholder and public input received and to incorporate the visions and community goals outlined in the previous public engagement with the Bayham Culture Plan. Emerging from the Strengths, Weakness, Opportunities and Threats (SWOT) Analysis, background review and public engagement were a number of guiding principles and draft Im a g e : C o u r t e s y o f H a r v e y K , T o r o n t o , O n t a r i o July 14, 2014 1 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 24 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham recommendations to incorporate into the waterfront master plan. The analysis determined that to create a vibrant and attractive waterfront, the following key principles should be followed during the design process, including: environmental preservation and conservation; safety and security; continuity and connectivity; seasonal interest and diversity of uses; and the promotion of a high quality public realm. This report summarizes the background information, consultation and SWOT analysis and culminates in the development of the guiding principles, recommendations and a conceptual waterfront plan. July 14, 2014 2 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 25 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Im a g e : H a r v e y K , To r o n t o , O n t a r i o 1. Introduction 1.1 Project Background Port Burwell is a community on the north shore of Lake Erie, located within the Municipality of Bayham in Elgin County at the mouth of Big Otter Creek - It is known as the ‘Jewel of Erie’s North Shore.’ A popular tourist destination for almost a century, Port Burwell boasts a public beach, a quaint historic downtown area and is one of the best areas for witnessing spring migrations of songbirds and fall migrations of raptors, monarch butterflies, blue jays, and dragonflies. The Waterfront Master Planning project is an initiative undertaken by the Municipality of Bayham with the primary objective to identify strategic future public investments in services, facilities, access and parking that will contribute to the waterfront as a tourist and recreational area for local residents and visitors. 1.2 Purpose and Objectives The Waterfront plan intends to: • Review current land uses, regional context, street networks, urban fabric, pedestrian networks, heritage and cultural assets, parking and natural resources to understand the evolution and functionality of the site; • Inventory, assess and analyze current Waterfront assets as they relate to: o Accessibility and connectedness (e.g., sidewalk conditions, connections within the Town, universal accessibility, way finding), o Parking and user demand, o Environmental restoration and preservation (e.g., existing soils, shore line conditions, water quality, animal habitats), o Recreation and tourist activities, o Existing land uses and existing facilities/services. • Provide a plan that builds upon the vision and guiding principles outlined in the Bayham Culture Plan (2005): Discovering Bayham’s Memorable Recreation and Heritage Experiences; • Identify strategic future public investments in services, facilities, access and parking that will contribute to the waterfront as a tourist and recreational area and also provide opportunity for private donors to contribute to specific features with an ability to provide public permanent recognition; July 14, 2014 1 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 26 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham • Outline both short term and long term objectives that can be easily implemented and phased gradually over several years and realistically delivered by the community. 1.3 Description of Subject Lands The subject lands are located in the Village of Port Burwell in Elgin County and are primarily focused along the beach shoreline, creek shoreline, municipally owned park and the connections to the commercial core. As illustrated in Figure 1, the lands include both publically and privately owned lands namely: the approximately 475 metres of public beach lands along Lake Erie, the 260 metre long pier, the approximately 1 kilometre long lands along both sides of Big Otter Creek up to Bridge Street, Memorial Park and the connection to the commercial core along Robinson Street. The site is bound by Bridge Street to the north, the commercial properties along Robinson Street to the east, Lake Erie to the south and properties along Chatham Street to the west. The subject lands are approximately 22.55 hectares in size and are comprised of a variety of different land features including the beach, the riverine lands of Big Otter Creek and vacant open grassed lands. Topographically, the site has a number of areas where there are significant grade changes including the land directly west of Robinson Street toward Big Otter Creek and lands within Memorial Park. These topographical changes allow for good viewing points of Big Otter Creek and Lake Erie, two significant features of the site. Port Burwell is located in the South Otter Watershed and is regulated by the Long Point Region Conservation Authority (LPRCA). As outlined in Figure 1, much of the subject lands are located within Regulatory Floodplain and any design changes require consultation with the LPRCA. As a requirement any changes within these lands must demonstrate that no proposed design will affect flooding, erosion or conservation of the land. There are a number of shoreline and riverine policies with respect to shoreline management and erosion control that are important to consider in a waterfront master plan. As outlined in the Official Plan, lands along the Big Otter Creek that were formerly used for commercial harbour activities, but have since been decommissioned, have been identified as a suitable area for tourist commercial development. Council has placed value in obtaining ownership or public easements along Big Otter Creek for public use, while recognizing the socio- economic importance of commercial fishing, charter boat operations, recreational anglers and recreational boating of the community at large. Council accepts any dedication of lands for the purposes of creating a linear open space system along Big Otter Creek. Im a g e : H i s t o r i c a l P h o t o o f P o r t B u r w e l l , c o u r t e s y o f E l g i n Co u n t y A r c h i v e s July 14, 2014 2 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 27 of 179 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 28 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 2 Document Review 2.1 Bayham Official Plan (2012) The current Official Plan of the Municipality of Bayham was adopted by the Municipal Council on July 5, 2001 replacing the Official Plan of the Township of Bayham, the Official Plan of the Village of Vienna and the Official Plan of the Village of Port Burwell. The Ministry of Municipal Affairs and Housing approved the Official Plan of the Municipality of Bayham without appeal on August 16, 2002. The 5-Year Review of Bayham's Official Plan was completed receiving Ministry approval on January 10, 2012. The Plan has a number of principles, objectives and goals relevant to the Waterfront Master Plan Study: • To maintain the natural environmental character of the Municipality; • To protect and enhance the Municipality’s natural heritage features and their ecological functions; • To facilitate the future development of the Lake Erie shoreline and land adjacent to Big Otter Creek within Port Burwell and Vienna for public and private recreation and commercial uses, while preserving the scenic character of these lands, and preventing incompatible permanent development on lands subject to natural hazards. There are number of policies within the Official Plan that outline and protect the natural heritage and culture resources within the Municipality. The Municipality encourages efficient and sustainable use of water resources including water conservation, sustaining water quality, and encouraging stormwater management. Preservation of Big Otter Creek and the Lake Erie shoreline are the most relevant; however the main principle of the plan is to create a healthy and sustainable environment. Areas of exceptional scenic and recreational value, and geographic and environmental significance throughout the area, and particularly along the Lake Erie shoreline, are deemed to be conservation lands and should be preserved and/or developed in order to maintain their inherent environmental and scenic values. Furthermore, this principle is illustrated in Section 5 of the Official Plan under Transportation. The Municipality encourages active transportation and recreation, particularly the following policies: • It is the policy of this Plan to support and encourage the development of sidewalks for pedestrian movement within its settlement areas. • It is the policy of this Plan to support and encourage the development of trails on both public and private lands for both pedestrian and other non-motorized forms of transportation which are aimed at promoting public health through outdoor activities. Through the review of the layouts of any such trails, the Municipality will consider the impact of the trail use on any neighbouring land uses, and may require site plan control to address such issues as landscaping and fencing to protect privacy and to discourage trespassing. In addition, the subject lands are part of a Specific Policy Area and are considered “Hazard Lands.” There are a number of key polices with respect to erosion, flooding, shoreline protection, setbacks, structures, that affect the design of a waterfront master plan. Specific Policy Area No. 2 and Hazard Lands are further discussed in the Site Inventory and Analysis section. July 14, 2014 4 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 29 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 2.2 Bayham Culture Plan (2005) The Waterfront Master Plan will expand upon the Bayham Culture Plan (2005) conducted by F.J. Galloway and Associates & IBI Group. Part of the methodology to developing this master plan involved extensive an public engagement process for the purpose of identifying current cultural assets as they relate to Bayham's culture, heritage and tourism resources and to explore emerging tourist market potential. Community consultation identified the beach, harbour and shoreline of the Port Burwell area as being a strength in the community. The Bayham Culture Plan lists Four Pillars as the foundation to the culture plan. These are important and should guide the implementation of the Waterfront Master Plan and support the development of a successful area that incorporates recreation and commercial activity. The Bayham Experience is defined in the Plan based on four key opportunity pillars, being: • The Lake Erie shoreline, with its beaches, water-based activities, the harbour, marina, vistas and related connections. • The heritage and history of the area, involving ship building, lumbering, transportation, the Edison family and numerous other key links that create both attractiveness to the area and unique learning opportunities. • Recreation activities that attract visitors to the beaches, waterways, hiking, etc. • The natural environment, and the diversity of environmental areas, etc., available within quiet settings, that are not overly developed or threatened, and which provide quality outdoor experiences for both recreational and educational activities. In addition to the Four Pillars, the Bayham Culture Plan outlines a number of relevant goals to guide future development. Most notably: To increase the sense of community pride and engagement in pursuing Bayham's future by encouraging increased participation in community development and a broader understanding and appreciation of the community’s tourism potential and heritage resources. 2.3 Marketing Strategy & Promotion Initiative for Cultural and Heritage Products (2007) In 2006, the Bayham Cultural Committee (BCC) and the Bayham Tourism and Community Marketing Committee (BTCC) determined the need to proceed with implementing some of the recommendations of the Bayham Culture Plan. The document that was produced focused on museum and heritage experiences with the goal of preparing “a working strategic plan that [would] maximize visitor attendance at heritage events and museums, while preserving their separate and distinct natures.” The study concluded that while there are a wide variety of cultural/heritage resources within the Muncipality, they are less distinct and robust from the rest of the County in terms of content and/or quality. The study made a number of recommendations to strengthen this finding that are also applicable to this Waterfront Master Plan, including: • Emphasize the unique and distinct qualities of the cultural assets will make Bayham more competitive. The cultural assets should be cross-marketed with the other regional attractions. • Enhance and make more visible and accessible existing primary heritage and natural resources in Bayham (rather than develop new products). This includes some specific recommendations as follows: July 14, 2014 5 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 30 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham o Design a distinct ‘name mark’ and graphic identity to be used on all signs and promotional material; o Install better entrance, banner and event signage in Memorial Park, beach/pier area, Lighthouse, Marine Museum, and all tourist areas; o Install interpretive and wayfinding signage throughout the tourist areas; o Use Public Art or Marine Artefacts to enhance the tourist areas, particularly Memorial Park and along trails; o Install more benches, gathering areas and viewpoints throughout, o Install a storm shelter for weather viewing near the beach/pier area, o Develop a mixed-use area adjacent to lighthouse/marine museum that includes food, recreation, crafts and retail opportunities; o Make improvements to Otter Valley Trail (Glen Erie Line) and Talbot Trail including surface upgrades, signage, access, increased heritage experiences; and o Install viewing platforms for Big Otter Creek and other significant environmental features. • Create an identity for Bayham as a place. As a Muncipality it doesn’t have an identity beyond the local market. In addition to these specific items listed above, the study recommended that three key communication goals be accomplished. These goals are: • To make the existing heritage resources more visible; • To establish Bayham as a place and destination; • To create a sense of synergy between cultural assets of Bayham. It is imperative that the Waterfront Master Plan follow the goals outlined in the marketing strategy and incorporate many of the specific recommendations outlined above. 2.4 Ministry of Culture and Sport, Southwest Ontario Tourism Corporation (SWOTC) In March 2010 the Ministry of Tourism, Culture and Sport established thirteen Regional Tourism Organizations to help implement the recommendations of the 2009 Ontario Tourism Competitiveness Study. The study recommended the creation of these regional tourism organizations to, among other things, provide better structure and coordination of marketing, promotion and product development in the province. The Southwest Ontario Tourism Corporation (SWOTC) is one of thirteen Regional Tourism Organizations (RTOs) and includes most of Southwestern Ontario and encompasses the following counties and municipalities: HALDIMAND COUNTY NORFOLK COUNTY MIDDLESEX COUNTY CITY OF LONDON ELGIN COUNTY OXFORD COUNTY CHATHAM -KENT WINDSOR-ESSEX SARNIA-LAMBTON The SWOTC identified seven priority projects to be completed and implemented in 2010-2011. Of these projects the most relevant projects include: Port, Coastal and Riverfront Communities Development & Investment Attraction Strategy and the Birding Assessment and Strategy. July 14, 2014 6 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 31 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 2.4.1 Port, Coastal and Riverfront Communities Development & Investment Attraction Strategy (2011) The Port, Coastal and Riverfront Communities Development and Investment Attraction Strategy is a document meant to set a course for water-based tourism development and investment in Southwestern Ontario. The document outlines a strategy to leverage the port, waterfront and riverfront communities as assets to provide for a high quality tourist experience. The document provides a high-level review of key findings from a background review, public consultation and a consumer survey, and priority node site assessments and planning & policy review. The review of these elements results in recommendations for strategies for tourism product development and investment attraction that SWOTC either leads, facilitates or supports. Within the report, the detailed site profiles were outlined for seven nodes (communities) within the limits of the SWOTC. The methodology for assessing these sites based on current and potential development, identification of potential tourism attractions and mapping of key waterfront areas will prove useful in assessing the Port Burwell site. 2.4.2 Southwest Ontario Tourism Corporation - Birding in Southwestern Ontario- Premier Birding Destinations and Tourism Marketing Opportunities Given that ecotourism is a growing market worldwide the SWOTC commissioned a review and assessment of the current tourism assets with respect to Birding, a subsection of ecotourism. Southwestern Ontario is a region particularly well positioned to benefit from the ecotourism trend as it is home to the rich Carolinian ecosystem and has many opportunities to expand its market. As part of the study, 23 sites were identified (one of which was Port Burwell) within the eight counties comprising the SWOTC that offer opportunities for birdwatching. Each site was evaluated based on: birding experience; richness and species abundance; interpretive materials; current marketing; infrastructure; and site development potential. Based on this criteria Port Burwell Provincial Park was given a 4 out of 5 rating primarily because of its diversity of habitats and interpretive signage trails with a lookout point within the Provincial Park. As a result there is opportunity to build on this asset within the Port Burwell Waterfront Master plan. One of the key recommendations of this study was to develop linkages between key birding places, like Port Burwell, into a Lake Erie Coastal Birding Trail. This opportunity could expand the ecotourism market within the SWOTC. July 14, 2014 7 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 32 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 3 Site Inventory and Analysis A thorough site inventory and analysis was conducted in the beginning stages of this study, from both digital sources and three personal site visits conducted in September and October, 2012. The information gathered from site analysis is an important reference for the development of the Waterfront Master Plan and potential local tourist destination. It is summarized in the following section with supporting analysis maps and imagery. Opportunities and constraints are also discussed. A summary of strengths, weakness, opportunities and constraints is also found in Section 6 of this report. 3.1 Local and Regional Resources Directly adjacent to the site are some major design and connection considerations that are important to contemplate in the analysis of the subject lands. Most importantly, the Big Otter Creek and Lake Erie form two very important features and connections as many commercial, recreational, cultural and leisure activities are aligned to these significant features. Located to the West of the subject lands is Port Burwell Provincial Park that attracts a number of local residents and visitors with its two kilometres of beaches, trails, significant woodlands and other natural features. In addition to the significant natural features there are a number of cultural assets to consider, including Memorial Park, the Port Burwell Marine Museum, National Historic Lighthouse, and the newly added HMCS Ojibwa Submarine. The proximity of the subject lands to the commercial core of Port Burwell and the shoreline of Lake Erie positions these lands as prime location for a tourist destination and a linear recreation open space system. In addition to locally significant connections it is important to understand the significance of Port Burwell in a regional context. It is located within Elgin County which includes similar sized waterfront communities of Port Stanley, Port Bruce and Port Glasgow. St. Thomas and Aylmer are also larger noteworthy towns that should be considered aa regional significant features and incorporated into a regional tourism plan. The County of Elgin has developed a number of ‘trails’ or guides that highlight the art, cultural, culinary, recreational, environmental features in the area. There is opportunity to pursue regional tourism marketing initiatives to better advertise the features of Port Burwell. In addition, Port Burwell is located within the Southwestern Ontario Tourism Corporation Region, which has a vested interest in promoting regional tourism related activities. 3.2 Vehicular and Pedestrian Circulation Robinson Street is the main access to the subject lands and serves as the main commercial corridor into Port Burwell. The road is heavily used by vehicular traffic (passenger vehicles, motorcycles, tour and school buses) in the summer months and congestion is common, particularly nearing the public beach. With the installation of the HMCS Ojibwa submarine there is anticipation of higher traffic volumes, but they are not expected to have negative impacts on the safety, accessibility and use of streets in Port Burwell. Wellington Street (or Lakeshore Line outside of Port Burwell), Bridge Street (or Nova Scotia Line outside of Port Burwell) and Plank Road to Victoria Street and Robinson Street also provide significant access to the site from the East, West and North and are part of a number of scenic routes that run along the north shore of Lake Erie - perfect for cyclists, motorists, or motorcyclists. It is important to ensure that any signage and wayfinding plans recognise these routes and their significance. Robinson Street also provides a direct and central pedestrian linkage between the commercial core and the public beach lands. From Bridge Street traveling toward the beach, there are curb- faced concrete sidewalks on either side of the street to approximately Pitt Street, then curb- faced concrete sidewalks are offered only on the East side of Robinson Street. The pedestrian connections from the beach to the core area are important for the connectivity of the subject July 14, 2014 8 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 33 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham lands and the success of the retail, cafes, restaurants and other business that rely on visitors for economic vitality. Pedestrian connections and linkages from the subject lands to Port Burwell Provincial Park, the pier, Memorial Park, the National Historic Lighthouse, adjacent residential areas and existing trail systems are important to consider in an open space master walking plan and will contribute to successful pedestrian circulation. A number of walking routes and open space systems, complete with directional and wayfinding signage, will enhance the overall area and can be combined and connected with existing trails of the area. One local and significant trail is the Port Burwell Provincial Park 1km interpretive trail that travels through a ravine and woodlot. Between the bluffs and water’s edge there are ribbons of dunes, beach savannah, and meadow where eleven interpretive stops explain the local geology, flora and fauna. Additionally, Port Burwell is a stop on the Lake Erie Waterfront Trail (also known as Lake Erie Cycle Route) and the Trans Canada Trail. The Lake Erie Waterfront Trail primarily runs continuously from Windsor along the Waterfront, while the Trans Canada Trail runs from St. Thomas and Alymer then back to Tillsonburg. There is also opportunity to integrate the Otter Valley Trail into the development that travels northerly from the site. Any pedestrian connections and wayfinding to these trails would further benefit the open space network in the public beach area. An additional consideration for any waterfront open space master plan is the integration and assessment of parking in the area. Given that Port Burwell beach is a heavily used local and visitor tourist destination in summer months, there is a need to provide adequate parking. Currently there are a number of areas designated for public parking, including the municipally- owned parking lot directly adjacent to the beach on Haggerman Street, an informal parking lot located on privately owned lands, and some on-street parking on Robinson Street near the commercial core. The Municipally-owned parking lot is a gravel lot and provides parking for approximately 50-60 cars. The informal privately owned lot is also a gravel lot and provides an additional 50-60 spots for cars. It is the goal of the municipality to provide for approximately 150-200 parking spaces adjacent to the public beach in the future. 3.3 Environmental Conservation The Port Burwell Waterfront is characterized by a diversity of vegetation and ecosystem types, leading to a wide variety of habitat and wildlife, both terrestrial and aquatic. Big Otter Creek flows into Lake Erie, which provides for a rich biodiversity of species including the rare/threatened Red-Headed Woodpecker. Over 85 species of migratory birds rest on the Port Burwell beach area during spring and fall migration. During the summer months, the beach ecosystem is full of numerous species of Gulls including Red-billed Gulls, Bonaparte’s Gulls, and even a few rarities of Franklin’s and Sabine’s Gulls. From September until November, numerous species of hawks, raptors, and eagles pass through the area. In addition to migratory birds, the Port Burwell beach area also boasts some passerines, butterflies and even dragonflies in the asters and goldenrod. In good years daily counts of butterflies can be in the hundreds and on an exceptional day in the thousands. Along the lakeshore, vegetation patterns represent a mix of landscape types. From the East, the beach opens up from the rocky shoreline behind a number of private residences and continues along to meet up with the mouth of the Big Otter Creek. In current years, the mouth of the Big Otter Creek has been filled with sediment being washed out to Lake Erie from upstream run off. Along the edge of Big Otter Creek the edge is open and populated with mowed turf areas. Along the Creek, some dense vegetation exists, but is populated with some invasive species that require management, in particular Phragmites. On the west side of Big Otter Creek, there is a dense shrub, grass and wildflower meadow, which is inhabited by terrestrial species, a rich diversity of songbirds and migrating monarchs. While these meadows are beneficial to wildlife, there are a number of non-native species that require management. July 14, 2014 9 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 34 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham In addition to the diversity of land types, one of the defining characteristics of the Port Burwell Waterfront is the vast amount of mown turf. While this provides important areas for recreation, there seems to be a greater amount than what is needed and the resulting consequence to sustainability and maintenance is considerable. The most successful wildlife habitats should include a range of ecosystems with extended transition zones. These “edge” conditions frequently house the richest diversity of species. Additionally, maintaining a continuous band or “greenway” is a good method of establishing healthy species diversity and stable populations. In many communities, municipalities have taken the innovative step of replacing some large areas of turf with wildflower meadows, as well as planting trees and establishing diverse shorelines. These measures may be more successful if they become part of a longer-term strategy of interconnected habitat that spans the length of the shoreline. This approach would also create a diversity of experience for beach visitors, tourist and local users. In consultation with the Otter Valley Naturalists, the community group has undertaken a number of these naturalization efforts including Tree Planting in Memorial Park and naturalization planting in the drainage swale within the beach. Another consideration is the importance of heritage trees within the County of Elgin. In 1990, the “Heritage Tree Committee” of the St. Thomas Naturalist club was formed to initiate a project to promote an appreciation and awareness of the great range of interesting trees in Elgin County. Criteria used for tree selection includes; historical significance, representation of Elgin County’s Carolinian flora, a good example of their type, at convenient and readily accessible locations and the co-operative attitude of private landowners. Adjacent to the site are a number of ‘heritage trees’ including a mature London Plane Tree, European Larch, Amur Maple, Sargent Spruce, Yellow Birch, Balsam Fir, Pin Oak, and European Hazel. 3.4 Recreation and Activities Port Burwell is prized with a unique beach waterfront that offers a variety of experiences both at the water’s edge and more interior to the site. Recreational opportunities are multiple and centre around aquatic or ecotourism activities like swimming, tanning, fishing (on-shore and in boat), birding, canoeing, kayaking, cycling, hiking or camping. The beach area is the main point of social gathering and offers a number of amenities including washroom facilities, beach volleyball nets, picnic areas in adjacent Memorial Park and the pier. There is a wide expanse of open space on elevated ground, at a distance from the water’s edge which is easily accessible and can be used for passive and programmed events. Primarily the services, facilities and amenities in the area are oriented toward summer related activities and there is opportunity to expand these to include year round or other seasonal activities. During the summer months Port Burwell is the site of the Optimists’ and Recreational Society tub daze event, where prospects race in tubs. This festival coincides with the Civic holiday in August every year and is a well-attended three-day event. There is opportunity to expand the number of festivals and use the waterfront area for more programmed events. July 14, 2014 10 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 35 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Historically Port Burwell has been the site of many water-related activities including canoeing, fishing, motor boating rafting, sailing and swimming. The Travel Activities and Motivations Survey (TAMS) chart below indicates which water-based activities represent the main reason for overnight travel into Ontario by visitors from U.S. target markets. Most people travel to the area for the quality beaches the area boasts, as well as a variety of other boat related actives. Currently, these activities are provided for in a harbour upstream in Big Otter Creek as well as along the municipally owned pier. The harbour has been the subject of on-going discussions for an extended period of time as to the potential for a marina. Some key issues exist in terms of harbour access, control of adjoining lands areas and the capital costs associated with marina development. In order to further establish many boating related activities like in-boat fishing, motor boating and sailing there is an issue with access to a working harbour in Big Otter Creek. Geographically, the Big Otter Creek discharges into Lake Erie via the harbour at Port Burwell. During this process, sand and silt carried downstream combine with coastal sand which creates constant build-up of sediment being deposited at the mouth of the creek. Depending on the specific area, the water depths range from less than 3 feet to a maximum depth of 1 foot, all along the harbour. As a result, access to the harbour is impossible for large boats or even some small watercraft. In order to pursue Port Burwell as a recreation and commercial boating area a group of local volunteer stakeholders have formed a Harbourfront Committee to address these concerns. A number of options for dredging and maintaining this access point have been proposed to council and are under review. 3.5 Ownership Within the study area, a moderate portion of land asset is owned by public agencies. Key sites owned by the Municipality include the public beach and parking to the north, Memorial Park, the Marine Museum and National Historic Lighthouse, the pier and some additional lands along Chatham Street. These sites provide opportunities as catalysts for the future development of the Waterfront. Municipally-owned waterfront assets and lands allow for the undertaking of waterfront-related tourism development that can be more responsive to local community July 14, 2014 11 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 36 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham priorities and concerns. In addition, they represent opportunities for lease or sale that can generate municipal revenues, which can then be reinvested into local tourism amenities and infrastructure. In addition to the municipality, other key ownerships in the core reside with private landholders. The quantum of high profile sites held in private ownership may create some challenges for the development of a consistent Waterfront Plan, as in some cases owners have been unwilling to invest in their properties or provide public easements. To this end, ownership may hold back the success of redevelopment of large parts of the Waterfront. This will become particularly apparent with the HMCS Ojibwa site owned by the Elgin Military Museum and also along the east side of Big Otter Creek as it is directly connected to the public beach and associated amenities. Consideration should be strongly given to the acquisition of privately held lands that might prevent the development of a cohesive Waterfront Master plan. Given the above noted challenges with ownership of the Harbour front lands, it is important the Waterfront Master Plan develop an implementation plan that has staged development in order to accommodate improvements that can be completed absent of the harbour area lands. Similarly, the Master Plan will need to be staged to match financial realities. 3.6 Future Harbour and Hazard Lands The lands located along Lake Erie and at the mouth of the Big Otter Creek (see image below) are identified as ‘Specific Policy Area No. 2’ in the Municipality of Bayham Official Plan. This policy designation identifies the future potential to develop a marina and ancillary facilities (section 3.3.2) and further states in Section 5.2.11 that it is the policy of the Official Plan to support and encourage the establishment of a marina on Lake Erie at the mouth of Big Otter Creek. At one time, Port Burwell was a thriving harbour being tied to the coal, shipbuilding and timber industries. By the 1950’s these industries diminished and the commercial activities of the harbour dissipated. By 1973 the Federal Government ceased dredging the harbour and transferred some of this responsibility to the Municipality. In 1991, Council commenced negotiations and future planning for the development of an outer harbour. At this time, there are still continued discussions of future harbour development and divestiture that should be a consideration of the Waterfront Master Plan. Another consideration related the subject land is that, as per the Municipality of Bayham Official Plan, these lands are designated Hazard Land. This designation applies to areas which exhibit or potentially exhibit a hazardous condition as a result of their susceptibility to flooding, erosion, dynamic beach hazards, subsidence, slumping, inundation or the presence of unstable soils, unstable bedrock, or steep slopes. The Municipality will consider amendments to this designation provided, through consultation with Long Point Conservation Authority and any other approval agency, the proposed work will not affect the processes of flooding, erosion, pollution or conservation of the land. July 14, 2014 12 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 37 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Section of Schedule ‘D’ of Municipality of Bayham Official Plan showing Land Use and Constraints July 14, 2014 13 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 38 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 4 PUBLIC ENGAGEMENT It was understood by the project team that the success of a design and planning project depends strongly on the inclusion of effective stakeholder and public consultations as part of the process. IBI Group met early on in the project with the Bayham Harbourfont Committee and the Otter Valley Naturalists to investigate the key features of the area as well as understand the needs of the area. Both groups included a number of dedicated and enthusiastic volunteers. After an initial plan was created, the community at large was invited to participate in the redevelopment of the area. A Public Meeting was held on June 17th, 2013. Details of these three engagement sessions are outlined in this section. 4.1 The Bayham Harbourfront Committee IBI Group met with the Harbourfront Committee on October 17, 2012, to assess the strengths, weaknesses, opportunities and constraints of the waterfront area (SWOT). The Bayham Harbourfront Committee is a Council Committee formed to provide advice, assistance, and support to the Council of the Municipality of Bayham in regard to the development, improvement, and promotion of the Bayham harbourfront area and related infrastructure. The main goal of the committee is to “work towards the creation of a vibrant harbourfront area to promote a strong economic base with enhanced tourism and inclusion of natural and heritage resources.” Following the mandate of the committee, there were a number of items important to the group. A number of these issues are summarized below: • The waterfront master plan should focus primarily on the lands east of Big Otter Creek as well as on the key features. Attention should be paid to creating linkages to the downtown and adjacent spaces. • Consideration for parking on municipally owned land is a priority and is a critical element to any design of the area. • The area is used mostly for water-related activities like boating, swimming and fishing. There is recreational fishing from boats, river’s edge and the pier. The marina is used both by the community and by visiting community. • Connections to Memorial Park are important to consider in any design as the greenspace is underutilized by the community and visitors. There is opportunity to link the open green space into a formalized trail network with links to the Provincial Park, downtown core and adjacent areas. The committee would like to see open green space available for events and programing. • Emphasis on boating, marina activity and a formal port was a main concern of this group. Development of an outer harbour and areas for boat slips along the harbour need to be considered. There was some discussion regarding water depths at the mouth of Big Otter Creek and difficulties with establishing permanent access as a result. • The group is currently pursuing design and funding opportunities to enhance the municipally owned pier. • Ownership of the waterfront lands was determined to be a major constraint to the development of a waterfront master plan. As some of the land is privately owned, this can prevent the goals of any plan from being realized. July 14, 2014 14 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 39 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 4.2 The Otter Valley Naturalists IBI Group met with the Otter Valley Naturalists on October 30, 2012, to assess the strengths, weaknesses, opportunities and constraints of the waterfront area (SWOT). The Otter Valley Naturalists is a local chapter of the Federation of Ontario Naturalists that is composed of a group of dedicated volunteers. The group’s mandate is to “promote awareness and education of our natural habitat with a focus on the Otter Valley in southern Ontario, along the north shore of Lake Erie, which encompasses a large geographical area including parts of Elgin County, Norfolk County, and Oxford County.” Following the mandate of the committee, there were a number of items important to the group. A number of these issues are summarized below: • Port Burwell has become a destination for birding and butterfly observation and this should be considered in a design of a waterfront as an additional tourist feature. Birding provides an additional tourism feature in all seasons, especially early spring and fall. • Integration of naturalized areas with an emphasis on creating habitats for birds and butterflies is strongly encouraged. OVN would like to participate and advise on the layouts and species selection. Increasing biodiversity and promoting the use of native plants vital to this ecosystem. OVN has recently completed a number of naturalization initiatives in the area and would like the opportunity to contribute further. • Foot trails along each side of the creek would invite visitors to enjoy the area. These could be linked to the upgraded pier on the east side and the boardwalk on the west side. This could be accomplished on public or private property (with permission). • Night/evening lighting should be sensibly designed to ensure dark skies at night. Sustainable solar lighting should be considered with a minimum amount of illumination. • Interpretive signage would encourage more education of visitors on the wealth of potential biodiversity that can be achieved in an area. Connection to the Provincial Park interpretive trail is strongly encouraged. 4.3 Public Meeting IBI Group in conjunction with the Municipality of Bayham hosted a formal public meeting at the Municipal Office in Straffordville on July 17th, 2013. Approximately 20 people attended including a number of councillors and municipal staff. A formal presentation and question and answer period introduced the project background, site inventory and analysis, the waterfront master plan and draft recommendations. There were a number of comments received and some topics that continued to surface during the comment period of the presentation. The following is a general summary of the resident comments and/ or concerns: • Number and location of parking spaces for event and summertime parking • Ownership of parking and revenue generation from parking • Short term and long term parking (may need parking study) • Incorporation of outer harbour must be considered for future implementation • Pedestrian bridge should be designed to accommodate large boats easily • Memorial Park is currently used for watching fireworks • A playground should be located closer to the beach July 14, 2014 15 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 40 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham • Blue Flag beach should be pursued, but there are concerns about water quality • Need for boat slips, potential to use west side of Big Otter Creek As a result of these comments, some minor modifications were made to the plans to accommodate resident concerns. July 14, 2014 16 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 41 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 5 STRENGTHS, WEAKNESSES, OPPORTUNITIES AND THREATS The following SWOT analysis briefly outlines some of the key Strengths, Weaknesses, Opportunities and Threats as detailed through this document. This review combined with a detailed site analysis provides the basis for the design development: Strengths: • The beach area is a natural attraction for Port Burwell which provides for a diversity of active, passive and programmed activities. Public access to the beach is preserved and maintained through the use of Robinson Street (the main vehicular access point into Port Burwell). Connection between the core commercial area and the beach is encouraged and should be further delineated to ensure a proper connection. • There are a number of cultural assets within or directly adjacent to the subject lands, including Memorial Park, the Port Burwell Marine Museum, National Historic Lighthouse, the municipally owned pier and the newly added HMCS Ojibwa Submarine. These cultural assets provide a foundation to build the design of a waterfront around and feature the unique shipbuilding history of the area. • Port Burwell and the adjacent provincial park is characterized by a diversity of vegetation and ecosystem types which provide for a wide variety of habitat and wildlife for both terrestrial and aquatic organisms. Preservation of the natural environment and water quality is a prerequisite of any healthy waterfront area and any environmental assets should be protected and promoted. Connections to adjacent green space should be enhanced through design and environmental linkages are encouraged. • A diversity of water-related activities is provided through the services, facilities and amenities currently within the Port Burwell Waterfront. Where possible, these features should be highlighted and enhanced for a continued successful beach area. Weaknesses: • Parking for 50 cars is currently provided in a municipally owned lot adjacent to the beach, the remainder is provided on an informal privately owned lot. Parking should be consolidated on publicly owned lands and parking should be buffered from view of the lake, and from recreational and open space land. • Currently there is a mixture of public and private land owners within the study area which makes investment and the creation of a cohesive waterfront plan difficult. Consolidating ownership within the study area will provide greater flexibility to construct infrastructure and public assets; thus strengthening the functionality and connectivity of subject lands. • Big Otter Creek has been used in the past for commercial fishing operations but due to the amount of sediment that is deposited at the mouth of the river, continual dredging is required to maintain appropriate access for small watercraft. The shallow water makes it impossible for all but smaller boats to use the harbour, most large commercial fishing tugs and working barges are unable to work from Port Burwell. July 14, 2014 17 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 42 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Opportunities: • Proximity to the commercial core of Port Burwell and Port Burwell Provincial Park provides opportunity to create a cohesive plan that promotes economic viability through this triad. Physical and aesthetic linkages would provide for the area to be understood by visitors and residents as one complete area. • Many of the amenities, facilities and services in and around the subject lands are oriented toward summer related activities. Given the diversity of the natural environment and the amount of cultural assets in the area there is opportunity to provide for activities that can be enjoyed in all seasons. Open space should be modified to encourage winter uses and interior public spaces should be designed to support cultural and artistic programming that builds on their unique waterfront setting. • Strengthen regional connections and physical continuity - While there are some examples of trail-related development and planning that span multiple communities and Counties (e.g. Lake Erie Cycle Route, Trans-Canada Trail), there are limited linkages between different parts of the region either by land or water. River-ways are not navigable for long distances, and many trails are local in nature with little effort evident to enhance connectivity across borders. There is tremendous opportunity to contribute to a regional tourism strategy to increase visitors to the area. • Port Burwell and its provincial park has been identified and rated as a top birding destination based on the quality and quantity of bird species. There is opportunity to expand this market through interpretive trails, wayside exhibits and programming. The birding destination can be further linked to a regional plan that is currently being developed for Southwestern Ontario. Threats: • A large portion of the subject land is subject to environmental protection constraints (e.g. flood plains, conservation area jurisdiction), that could impede potential for new infrastructure and development. • Costly ongoing maintenance associated with dredging Big Otter Creek could impact any proposed facilities, services and uses in Big Otter Creek. Harbour siltation is currently and will continue as an important constraint to and cost for the harbour and area’s development. • Given that Port Burwell is a small rural waterfront community, there is limited capital funding to support large and expensive designs. The waterfront master plan should focus on a plan that is easily phased over a number of years and identified in terms of smaller projects. • Tourism development is increasingly competitive and visitor expectations change often. A Waterfront Master plan should consider both visitors and resident needs. July 14, 2014 18 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 43 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 6 GUIDING PRINCIPLES In order to develop a vibrant and attractive waterfront, key principles should be followed during the design process. Building on previous experience, best practices and case studies the following guiding principles outline the values to be incorporated into a final waterfront master plan. Quality Water and Environment The quality of the water and natural environment is critical for any waterfront plan. A quality natural environment should be protected, promoted and enhanced. Public Safety and Security Providing adequate security and safety at a waterfront location can significantly impact the amount of users it will attract. The ways to achieve a safe environment include eliminating pedestrian/ cyclist/ vehicle conflict points, integrating traffic calming measures where roads exist, providing adequate lighting, installing safety equipment and utilizing principles of Crime Prevention Through Environmental Design (CPTED). Continuity and Connectivity It is essential for the waterfront area to be seamlessly integrated into the community and the core area. Pedestrian walkways, trails, boulevards and pathways should be constructed to enhance the amount of pedestrian traffic from the community to the waterfront. Priority should be placed on joining key features with one another through accessible walkways. Seasonal Interest and Diversity of Uses It is important to provide for year round activities for both the community and visitors. Often waterfront communities orient the services, facilities and amenities of the waterfront to summer activities. There are many opportunities to extend use of the waterfront to all seasons. Waterfronts should offer a diversity of different uses for passive, active and programmed events. High Quality Public Realm Waterfronts and the connected spaces should have a particular character that is unique to the community. Culture and heritage assets should be complemented and integrated into the design of public space. Buildings, structures, furnishings, lighting, decorative elements and public art should all emulate the features and unique character of the area. July 14, 2014 19 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 44 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 7 WATERFRONT MASTER PLAN & RECOMMENDATIONS Improving the waterfront infrastructure and amenities in Port Burwell should be completed through improved maintenance and added public and private facilities to the public beach. The beach facilities provide basic amenities however there is opportunity for improvement to include areas for programming and larger events. With the installation of the HMCS Ojibwa submarine there will be an expected increase in the frequency, duration and number of visitors. Regional tourism strategies will continue to increase the number of visitors as these strategies are further developed and implemented by the Municipality, County and SWOTC. The waterfront master plan should be approached as a series of projects that are implemented and funded based on priority set by the municipality, council and the public. The following features and ideas will be presented in the form of a waterfront master plan and a priority project list in the next phase of this project. The following are recommendations to consider: Site Functionality and Ownership • The municipality should pursue obtaining ownership of the privately held lands within the waterfront plan to provide greater flexibility to construct infrastructure and public assets. Given the above noted challenges with ownership of the Harbour front lands, it is important the Waterfront Master Plan develop an implementation plan that has staged development in order to accommodate improvements that can be completed absent of the harbour area lands. • The Municipality should purchase back the existing structures surrounding the Lighthouse and maintain the lighthouse as a focus of the main street. • A joint public private partnership(s) for the development and operation of public facilities should be pursued by the municipality. • During the detailed design phase, plans should be developed in conjunction with and reviewed by all relevant approval agencies and the Long Point Conservation Authority. • The waterfront lands should primarily accommodate pedestrians and cyclists with designated areas for vehicles. A series of accessible trails have been provided throughout to link Memorial Park, the beach, the pier and the new Ojibwa submarine. Parking should be accommodated on municipally owned land and provide for space to accommodate at a minimum 200 vehicles. A roundabout has been designed at the terminus of Robinson Street to accommodate emergency vehicles and a drop off lay-by lane. • Washroom facilities should be expanded as there is a greater need than what the facility offers. Incorporation of a concession and tourism information shop on the public beach would be convenient for residents and visitors. This amenity area is proposed at the terminus of Robinson Street denoting the entrance to the public beach. • A Fisherman’s Village should be pursued on the vacant lot adjacent to the Waterfront. This Village would accommodate retail, restaurant, residential and tourist activities with space for outdoor activities. The scale and architecture of the buildings in this area should match the existing buildings in the core area and contribute to the atmosphere of a quaint, warm village. July 14, 2014 20 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 45 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Water Quality and Environment • Preservation and enhancement of existing natural areas will be a core component of any design. Construction of new natural features on the west side of Big Otter Creek that provide habitat for birds and butterflies will contribute to regional birding tourism plans. The installation of wayside exhibits and lookouts would provide for multi-season visitor traffic. This naturalized area will be removed from daily activities in order to better preserve the habitats of local species. There is opportunity to involve local environmental groups in the development and management of this area. • Invasive plants should be removed from natural areas and replaced with native plants suitable for the habitat conditions present. Plant removal should be conducted in a phased manner to minimize habitat disruption and impacts to wildlife (e.g. nesting or overwintering birds). Priority should be given to invasive plant control in higher quality natural areas. The Municipality should conduct an initial assessment, in conjunction with the Long Point Region Conservation Authority (LPRCA). • A rare species recovery and invasive plant species control program should be developed in partnership with OMNR, LPRCA, the Municipality and other local interest groups. • Construction of a series of interpretive trails that connect the key features of the area and link to adjacent features would further unify the area. Trails should be universally accessible and easy to navigate. Installation of local and regional signage and wayfinding exhibits would promote the key features of the local and surrounding area. • In order to address environmental issues associated with surface drainage from the street into the lake the installation of bioswales are recommended to allow more stormwater to be absorbed and filtered by the ground prior to existing into the lake. In addition, stormceptors should be used on any engineered stormwater system to help prevent contaminants from entering the lake. Every effort to increase stormwater infiltration should be made during detailed design. • A minimum 30 m buffer is recommended from all Environmentally Sensitive Areas, watercourses and woodlands. The buffer should be planted with native species indicative of the local setting. Plant material should be sourced from local nurseries or other sources deemed appropriate by the Ontario Ministry of Natural Resources (OMNR) and the Long Point Region Conservation Authority. • Port Burwell should apply to be a Blue Flag Beach. The Blue Flag programme for beaches and marinas is run by the international, non-governmental, non-profit organisation FEE (the Foundation for Environmental Education). The Blue Flag programme promotes sustainable development in freshwater and marine areas. It challenges local authorities and beach operators to achieve high standards in the four categories of: water quality, environmental management, environmental education and safety. Over the years, the Blue Flag has become a highly respected and recognised eco-label working to bring together the tourism and environmental sectors at local, regional and national levels. In order to apply for Blue Flag status, the municipality would need to follow the criterion outlined in the Blue Flag Beach 2014 and Explanatory Notes document. Public Safety and Security • In order to apply for Blue Flag status it is recommended that the municipality undertake an official risk assessment of the beach (carried out by the appropriate national authority or July 14, 2014 21 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 46 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham body of expertise), and that an appropriate response strategy to the assessment be put in place. • First aid stations and emergency rescue stations should be provided and clearly denoted on wayfinding signage. Standards for this design should be developed and monitored with future development. Continuity and Connectivity • Improve access and connection with the west beach area in the Provincial Park. A bridge connection between the east and west side of Big Otter Creek could be constructed to provide physical access between the two sides and provide access for visitors of the Provincial Park to walk or cycle downtown. Consultation with the LPRCA would be vital to this project. Any Pedestrian Bridge should be designed to span the watercourse completely and also provide sufficient clearance for boats to travel upstream. • A series of seating areas should be interspaced through the master plan to allow for seating, picnicking, gathering and viewing. The seating areas should be designed to provide a ‘picture’ opportunity. • The downtown area should be consistently linked to the beach area and the provincial park through streetscape design, signage and wayfinding and through potential redevelopment of lands along Robinson Street. Safe pedestrian crossings and routes should be established and maintained. It is recommended that a Streetscape Study be undertaken to address Street Design and Façade Improvements. Generally, the sidewalks along Robinson Street should be widened to accommodate seating areas for pedestrians, outdoor cafés, street tree planting, decorative pedestrian scale lighting, public art and also maintain the current on street parking. • Memorial Park is a great asset to the beach area, but is under-utilized. Connections should be made to the park area. There is opportunity to use this area as regular event space. • In Memorial Park, there is opportunity to include a Public Art Gallery and/ or marine artefacts with trails. Seasonal Interest and Diversity of Uses • There should be a dedicated space for outdoor events that could be built into an amphitheater in the future. Association with the HMCS Ojibwa submarine would be preferred as it could be used for educational programming. • A natural playground could be incorporated into Memorial Park. This would enhance this space for picnicking, playing and observing the area. • A canoe and kayak launch should be incorporated into the design and should be easily accessible and found through good signage. • A marina and public boat launch would create core infrastructure for the waterfront and be a seasonal tourism anchor/feature. Assessment and discussion of the issues associated with the entrance of Big Otter Creek is needed to further pursue marina development. Associated with the proposed public boat launch are a number of dedicated trailer parking spots. Should a harbour be developed in the future, additional trailer parking may be required dependent upon the needs of the harbour. July 14, 2014 22 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 47 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham • Improvements to the pier should allow for passive activities like fishing, siting and tanning. The incorporation of benches, seating areas, shelters, pedestrian lighting, and decorative elements should be coordinated and emulate the values of the community. • The beach facilities should provide basic amenities and consider the addition of festival venues/ facilities for the presentation of larger events. The expected results will increase use of the beach access for boats and associated leisure activities and economic spending in Port Burwell. A marina and public boat launch would create core infrastructure for the waterfront and be a seasonal tourism anchor/feature. High Quality Public Realm • Entrances and gateways can be established to demarcate the beach and waterfront area and indicate its importance to the community. The design of this feature should emulate the design and theme of the other site furnishings and decorative elements. A boardwalk is proposed along the entire beach, providing a physical connection between Memorial Park, the beach, the facilities and the pier. • Views of the river and lake should be framed and preserved where possible to increase the aesthetic appeal of the area. • Community inspired and created public art or marine artefacts should be incorporated where possible to contribute to the quality of the public environment. • The municipality could consider a festivals / events venue for concerts and activities; alternatively consideration may be given to a mobile stage suitable for holding special events on the beach. July 14, 2014 23 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 48 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 8 PHASING AND IMPLEMENTATION This section includes recommendations for managing the implementation of the initiatives described in the Waterfront Master Plan. It includes a summary of projects with suggested timelines, associated partners and an estimate of the order of magnitude capital cost for budget setting purposes. The timeline has been separated into 2 categories: short term and long term. The projects are a combination of special studies, detailed design and capital projects. SHORT TERM PROJECTS: Short Term Projects require detailed design and undergo approvals from relevant agencies, but can generally be installed should capital budget or special funding is available. Initiative/Project Partnerships Order of Magnitude Cost 1. Secure land along Big Otter Creek and Lake Erie through acquisition, conveyance of land triggered through Planning Act applications, stewardship or conservation easements for public use. Ideally, land should be secured in the following order: a) To complete multiuse trails system along water’s edge and make connections to commercial core. b) To provide additional parking and boat launch c) To create conservation land for habitat protection and eco-tourism attractions d) To preserve existing. Private landowners, LPRCA To be determined through consultation with staff and land owners. 2. Detailed design and construction of interpretive trails should be pursued through public private partnerships. The trail should be incorporated into an overall marketing strategy. a) Trails on municipally-owned land i. Memorial Park ii. Boardwalk and trail along beach b) Trails on Private Property i. Trail along east side of Big Otter Creek with lookouts ii. Trail along west side of Big Otter Creek. LPRCA, Ontario Trail Council, Otter Valley Naturalists, SWOTC, a) $100,000- 250,000 b) $500,000- 750,000 July 14, 2014 24 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 49 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 3. Develop a committ ee to assess and develop a marketing plan for the area to attract private investment. SWOTC, Council $10,000 per year (staff and volunteer support) 4. Detailed design and construction of Robinson Street round-a-bout for better safety and circulation. $125,000 – 250,000 5. Undertake a Parking and Boat Launch Management Study to review parking demands, parking fee review and revenue generation. $15,000 (for study) 6. Detailed design and construction of 52 car parking lot adjacent to submarine. Elgin County Museum $200,000- 300,000 7. Detailed design and construction of 114 car parking lot adjacent to beach. $400,000 8. Relocation, detailed design and expansion of washroom facilities and concession/tourist information area. SWOTC, Port Burwell Provincial Park, LPRCA $350,000 -1,000,000 9. Prepare detailed park plan and upgrades to Memorial Park: a) Picnic Area and Shelter b) Upgraded Playground/ Splashpad. a) $125,000 b) $300,000 10. Detailed Design and construction of Natural Playground and Volley ball Courts on Beach. $ 50,000-100,000 11. Installation of emergency rescue stations. $10,000 12. Decorative Improvements to Pier including, pedestrian lighting, pavilion, benches, re-surfacing. $250,000 - 750,000 13. Undertake Urban and Streetscape Design and Façade Improvement Study for the Commercial Core. $ 30,000 (for study) 14. Undertake official risk assessment of the beach area. $30,000 (for study) 15. Pursue Blue Flag Beach Certification. $50,000- 100,000 16. Design and construct new protected natural area to provide habitat for birding and create birding tourism infrastructure. Otter Valley Naturalists, SWOTC, LPRCA, local interest groups $100,000 ($30,000 per year with staff and volunteer time) 17. Invasive plant control and rare species control program. Otter Valley Naturalists, OMNR, LPRCA, local interest groups $30,000 18. Establish a Public Art Program. Elgin County, SWOTC, local interest groups $5,000 per year 19. Develop and implement a tourist wayfinding signage Elgin County, $25,000- 50,000 July 14, 2014 25 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 50 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham and interpretive signage plan for the entire village that identifies areas of interest, heritage, natural and cultural features. SWOTC, LPCRA, Port Burwell Provincial Park 20. Establish partnership with Port Burwell Provincial Park to capitalize on tourism opportunities. Port Burwell Provincial Park $10,000 LONG TERM PROJECTS: Long Term Projects require future planning and are dependent on other factors in order to move forward. In particular these are located on land that is not owned by the Municipality or involve participation with other agencies or owners. Initiative/Project Partnerships Order of Magnitude Cost 1. Secure land along Big Otter Creek and Lake Erie through acquisition, conveyance of land triggered through Planning Act applications, stewardship or conservation easements for public use. Ideally, land should be secured in the following order: a) To complete multiuse trails system along water’s edge and make connections to commercial core. b) To provide additional parking and boat launch c) To create conservation land for habitat protection and eco-tourism attractions. Private landowners, LPRCA To be determine through consultation with staff and land owners. 2. Detailed Design and construction of public boat launch/marina with ongoing funding from user fees and capital works grants for maintenance could be considered. LPRCA, local business owners 3. Work with developer to develop Fisherman’s Village for additional retail and commercial opportunities to provide economic viability to the area. Private landowners, Developers, SWOTC 4. Work with developer to develop additional residential opportunities on the west side of Big Otter Creek. Private landowners, Developers 5. Detailed design and construction of pedestrian bridge across Big Otter Creek. Port Burwell Provincial Park, LPRCA, Ontario Trails Association $750,000 – 1,000,000 6. Pursue dredging plan for future divestiture discussions. LPRCA, DFO, OMNR 7. Detailed design and construction of picnic area and public art area adjacent to submarine. Elgin County Museum $300,000-500,000 July 14, 2014 26 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 51 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 8. Design and development of event space adjacent to Fisherman’s Village. SWOTC, Elgin County $500,000-750,0000 9. Design and construct new protected natural area to provide habitat for birding and create birding tourism infrastructure. Otter Valley Naturalists, SWOTC, LPRCA, local interest groups $100,000 ($30,000 per year with staff and volunteer time) 10. Design and construction of 125 car parking lot adjacent to submarine. Elgin County Museum, Private landowner $500,000 July 14, 2014 27 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 52 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham 9 FUNDING Clearly, the waterfront comprises a complexity of conditions and projects with implications to the Municipality, the Conservation Authority, other Provincial government agencies, adjacent land owners, businesses, interest groups and residents at large. Implementation and detailed design of this area will take time, but this report represents a vision for the future that requires participation from a number of organizations. The following list is a representation of funding sources for these projects that may assist with capital costs: Site Functionality and Ownership Ontario Trillium Foundation Ontario Heritage Foundation Ontario Nature Trust Alliance Nature Conservancy of Canada Municipal Tax Levy for the Acquisition and Management of Natural Heritage System Water Quality and Environment TD Friends of the Environment Shell Environmental Fund Wetland Habitat Fund Carolinian Canada OMNR Species at Risk Stewardship Fund OMNR Community Wildlife Improvement Program Tallgrass Ontario Ducks Unlimited Canada Nature Conservancy of Canada Ontario Nature Trust Alliance Environment Canada EcoAction Community Funding Program Federation of Ontario Naturalists Eco-Action Great Lakes Renewal Foundation Canada Trust Clean Environment Foundation David Suzuki Foundation Public Safety and Security Millennium Grant Service Canada Continuity and Connectivity TD Friends of the Environment Great Lakes Renewal Foundation Local Health Information Network (LHIN) - some are interested in funding trails (or promotion of trails) as routes to encourage healthy physical activity Canada Strategic Infrastructure Fund Seasonal Interest and Diversity of Uses Local Businesses (e.g. SC Johnson) Donations and Bequeaths Cultural Spaces Fund July 14, 2014 28 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 53 of 179 IBI GROUP FINAL PORT BURWELL WATERFRONT MASTER PLAN Prepared for Municipality of Bayham Mountain Equipment Co-Op High Quality Public Realm Local Businesses Donations and Bequeaths Canada-Ontario Infrastructure Funding Ontario Rural Economic Development Program July 14, 2014 29 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 54 of 179 F I L E : J : \ 3 2 8 9 4 _ P o r t B u r w e l l \ 5 . 9 D r a w i n g s \ 5 9 l s c \ c u r r e n t \ R e n d e r i n g \ 3 2 8 9 4 L - R e n d e r . d w g L A Y O U T : L a y o u t 1 L A S T S A V E D B Y : T i f f a n y . b r u l e , M o n d a y , J u l y 1 4 , 2 0 1 4 1 0 : 5 2 : 1 1 A M P L O T T E D B Y : T i f f a n y B r u l e M o n d a y , J u l y 1 4 , 2 0 1 4 1 1 : 0 3 : 0 0 A M K E Y M A P - N . 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L A K E E R I E B O A R D W A L K H I S T O R I C L I G H T H O U S E P I E R H M C S O J I B W A S U B M A R I N E E N T R A N C E F E A T U R E A M P H I T H E A T R E / P U B L I C G A T H E R I N G S U B J E C T L A N D S W / R & R E T A I L F A C I L I T I E S P A R K I N G L O T ( A P P R O X . 4 7 C A R S + 5 T R A I L E R S P O T S ) P A R K I N G L O T ( A P P R O X . 5 2 C A R S ) P A R K I N G L O T ( A P P R O X . 1 2 5 C A R S ) P I C N I C A R E A F I S H E R M A N ` S R E T A I L & R E S I D E N T I A L V I L L A G E B O A T L A U N C H P E D E S T R I A N B R I D G E L O O K O U T T O N A T U R A L A R E A A C R O S S F I S H I N G A R E A W / R & R E T A I L F A C I L I T I E S P A R K A N D P I C N I C A R E A P A V I L I O N M U L T I - U S E T R A I L E N T R A N C E T O C O R E A R E A P E D E S T R I A N L I G H T I N G P R O P O S E D B I O S W A L E L O C A T I O N S I G N A G E A N D G A T E W A Y E N T R A N C E F E A T U R E L A Y B Y P A R K I N G LEGENDPROPOSED EVERGREEN TREEDECIDUOUS TREEPLANTED IN SODDED AREAPROPOSED BENCH LOCATION W A T E R F R O N T F i l e N u m b e r : 3 2 8 9 4 L J u l y 9 , 2 0 1 3 S C A L E - 1 : 1 0 0 0 H A R B O R R E V I T A L I Z A T I O N P o r t B u r w e l l , O n t a r i o M A S T E R P L A N P A R K I N G L O T ( A P P R O X . 1 1 4 C A R S ) 1 5 0 1 0 4 0 1 : 1 0 0 0 2 0 ( m ) V O L L E Y B A L L C O U R T S PROPOSED LIGHT STANDARDLOCATION DECIDUOUS TREEPLANTED IN TREE GRATEPEDESTRIAN SIDEWALKPROPOSED VEHICULAR ROADWAYPROPOSED VEHICULAR ANDBOAT TRAILER PARKING PROPOSED BOLLARD(ON SIDE PARKING BARRIER) B I G O T T E R C R E E K E R I E U S S T R E E T R O B I N S O N S T P I T T S T R E E T B R O C K S T R E E T D U N D E E E N E R G Y M A R I N A EXISTING COMMERCIALFISHING MARINA C H A T H A M S T R E E T M A R I N E M U S E U M W E L L I N G T O N S T R E E T W A T E R L O O S T R E E T N A T U R A L I Z A T I O N A R E A P A R K I N G L O T ( A P P R O X . 4 8 C A R S ) P U B L I C A R T & / O R M A R I N E A R T I F A C T S PUBLIC A R T & / O R MARINE A R T I F A C T GARD E N M E A D O W 7:05 p.m. - Tiffany Brule and Derek Dudek from IBI Group reg...Page 55 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 56 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 57 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 58 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 59 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 60 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 61 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 62 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 63 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 64 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 65 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 66 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 67 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 68 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 69 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 70 of 179 8:30 p.m. - Ben Lefort from the Ontario Federation of Agricu...Page 71 of 179 3 L o i f M U S E U M S B A Y H A M M i n u t e s o f J u l y 9 , 2 0 1 4 M e e t i n g B a y h a m M u n i c i p a l O f f i c e , S t r a f f o r d v i l l e , O n t a r i o P r e s e n t : C h a i r - B e v H i c k e y , V i c e C h a i r - C h u c k B u c h a n a n , A n n a S c h a f e r , A l b e r t W h i t e , B r i a n M a s s c h a e l e , R o n B r a d f i e l d , S u s a n S t a r t , C o u n c i l l o r T o m S o u t h w i c k . R e g r e t s : S e c r e t a r y L y n n A c r e , M a t t S c h a f e r , R a y M a d d o x . 1 . C A L L T O O R D E R : C h a i r m a n c a l l e d t h e m e e t i n g t o o r d e r a t 7 : 0 0 p m 2 . D E C L A R A T I O N O F P E C U N I A R Y I N T E R E S T : R o n B r a d f i e l d d e c l a r e d a n i n t e r e s t i n a g e n d a i t e m # 8 t o d o w i t h a r t i f a c t i t e m s h e h a s , t o b e c o n s i d e r e d f o r t h e M u s e u m s . 3 . A G E N D A : I t w a s m o v e d b y A . W h i t e a n d s e c o n d e d b y R . B r a d f i e l d , t h a t t h e a g e n d a b e a p p r o v e d a s a m e n d e d . M o t i o n C a r r i e d . 4 . S E C R E T A R Y : I t w a s m o v e d b y S u s a n S t a r t , s e c o n d e d b y A n n a S c h a f e r , t h a t C . B u c h a n a n b e a p p o i n t e d a c t i n g S e c r e t a r y . M o t i o n c a r r i e d . 5 . M I N U T E S : I t w a s m o v e d b y C . B u c h a n a n , s e c o n d e d b y B . M a s s c h a e l e , t h a t t h e m i n u t e s o f t h e J u n e 1 1 , 2 0 1 4 m e e t i n g b e a p p r o v e d a s w r i t t e n . M o t i o n c a r r i e d . 6 . C O R R E S P O N D E N C E : N o n e 7 . S T U D E N T R E P O R T S : S t u d e n t R e p o r t s f o r T h e E d i s o n , M a r i n e M u s e u m , a n d L i g h t h o u s e , w e r e r e v i e w e d . I t w a s m o v e d b y B . M a s s c h a e l e , s e c o n d e d b y a . W h i t e , t h a t t h e S t u d e n t R e p o r t s b e r e c e i v e d a s w r i t t e n . M o t i o n c a r r i e d . 8 . B R A D F I E L D A R T I F A C T S : R . B r a d f i e l d e x c u s e d h i m s e l f a n d a l e n g t h y d i s c u s s i o n o c c u r r e d . R o n B m d f i e l d h a s 1 4 8 M a r i n e A r t i f a c t s i n t h e f o r m o f P i e r a n d D o c k L i g h t s , S h i p M o d e l s , S h i p ' s P r o p e l l e r s , a n d S h i p ' s P o r t h o l e s , a l o n g w i t h o t h e r s . A l l a r e i n g o o d c o n d i t i o n , a n d w e r e e x a m i n e d b y C o m m i t t e e M e m b e r B . M a s s c h a e l e . T h e e s t i m a t e d v a l u e , o f t h i s c o l l e c t i o n , i s a p p r o x i m a t e l y $ 1 7 , 0 0 0 . 0 0 a n d w a s c o n s i d e r e d t o o v a l u a b l e t o l e t g o e l s e w h e r e . A n u m b e r o f u s e s w e r e s u g g e s t e d s u c h a s S t r e e t D e c o r a t o r L i g h t s , E a s t P i e r L i g h t s , a s w e l l a s d i s p l a y i n g s o m e o f t h e m a t t h e M a r i n e M u s e u m a n d L i g h t h o u s e . C o u n c i l l o r T o m S o u t h w i c k M u s e u m s B a y h a m m i n u t e s o f m e e t i n g h e l d J u l y 9 , 2 0 1 4 . F i l e : C . . . P a g e 7 2 o f 1 7 9 h a s a g r e e d t o p r e s e n t t h e P i e r L i g h t p r o p o s a l t o t h e H a r b o u r f r o n t C o m m i t t e e . I t w a s m o v e d b y S u s a n S t a r t , s e c o n d e d b y B . M a s s c h a e l e , t h a t t h e M u s e u m s B a y h a m C o m m i t t e e r e c o m m e n d t h e p u r c h a s e o f t h i s c o l l e c t i o n . M r . B r a d f i e l d h a s i n d i c a t e d a d e s i r e t o d o n a t e t h e p u r c h a s e p r i c e b a c k t o t h e M u n i c i p a l i t y a s i t i s h i s w i s h t o s e e t h e c o l l e c t i o n o n d i s p l a y l o c a l l y . T h i s i n i t i a t i v e w i l l r e q u i r e m u c h t h o u g h t a n d p l a n n i n g , a n d w i l l t a k e s o m e t i m e t o e s t a b l i s h . T h i s m o t i o n w a s c a r r i e d . 9 . L I G H T H O U S E O P E N F L A G : A n e w v e r t i c a l O P E N F l a g w a s p u r c h a s e d b y R . B r a d f i e l d a n d i s n o w b e i n g u s e d a t t h e L i g h t h o u s e . H e h a s b e e n r e i m b u r s e d . 1 0 . L I G H T H O U S E C O V E R A G E : T h i s i s s u e h a s b e e n c l e a r e d u p , t h a n k s t o L y n d a M i l l a r d . I n s u r a n c e c o v e r a g e i s c o n s i d e r e d a d e q u a t e . 1 1 . E D I S O N B U I L D I N G C O M M I T T E E M E E T I N G R E P O R T : T h e r e p o r t o f T h e E d i s o n B u i l d i n g C o m m i t t e e m e e t i n g , h e l d o n M o n d a y , J u n e 2 8 , 2 0 1 4 , w a s d i s c u s s e d , a n d r e c e i v e d w i t h T h a n k s f o r t h e i r e f f o r t s . I t w a s m o v e d b y B . M a s s c h a e l e , s e c o n d e d b y A n n a S c h a f e r , t h a t M a t t S c h a f e r , E d i s o n B u i l d i n g C o m m i t t e e C h a i r m a n , b e a p p o i n t e d t o p r e s e n t a r e q u e s t t o C o u n c i l , t o a p p l y t h r o u g h T h e 2 0 1 7 C a n a d i a n C o n f e d e r a t i o n G r a n t s P r o g r a m s , f o r m a j o r f u n d i n g , a s a n n u a l d i n n e r s a n d f e s t i v a l s , w i l l n o t r a i s e s u f f i c i e n t f u n d s t o b u i l d a n e w E d i s o n M u s e u m . M o t i o n c a r r i e d . 1 2 . R E P O R T F R O M J I M T O N E : I t w a s a g r e e d t o i n v i t e J i m T o n e t o a t t e n d t h e M u s e u m s C o m m i t t e e M e e t i n g o n A u g u s t 1 2 . 2 0 1 4 , t o d i s c u s s t h e o p p o r t u n i t i e s f o r j o i n t e f f o r t s t o p r o m o t e o u r M u s e u m s a n d C o m m u n i t y 1 4 . M U S E U M P A R K I N G S I G N S : A l t h o u g h t h e W o r k s D e p a r t m e n t i s l o o k i n g i n t o t h i s r e q u e s t , t h e M u s e u m A t t e n d a n t s a r e p l a c i n g a p o r t a b l e " M u s e u m P a r k i n g O n l y " s i g n i n f r o n t o f t h e M a r i n e M u s e u m w h e n o p e n i n g , a n d t a k i n g i t i n w h e n c l o s i n g . 1 5 . N E W M E M B E R : T h e M u s e u m s B a y h a m C o m m i t t e e i s s u e d a w a r m w e l c o m e t o S u s a n S t a r t , w h o i s , n o w , a n o f f i c i a l m e m b e r o f t h e c o m m i t t e e . M u s e u m s B a y h a m m i n u t e s o f m e e t i n g h e l d J u l y 9 , 2 0 1 4 . F i l e : C . . . P a g e 7 3 o f 1 7 9 1 6 . S E C R E T A R Y A B S E N C E : I t w a s m o v e d b y S . S t a r t , s e c o n d e d b y R . B r a d f i e l d , t h a t o u r C o m m i t t e e S e c r e t a r y , L y n n A c r e , b e e x c u s e d f r o m a t t e n d i n g t h e n e x t 2 o r t h r e e r e g u l a r C o m m i t t e e m e e t i n g s , a s s h e i s t r a v e l l i n g f o r t h e s u m m e r . M o t i o n c a r r i e d . 1 7 . R E P O R T I N G : I t w a s m o v e d b y A . W h i t e , s e c o n d e d b y R . B r a d f i e l d , T h a t a m e m b e r o f T h e M u s e u m s B a y h a m C o m m i t t e e , b e a p p o i n t e d t o p r e s e n t a r e p o r t , a s a d e l e g a t i o n , t o t h e M u n i c i p a l C o u n c i l , o n a t i m e l y b a s i s , a s d e t e r m i n e d b y T h e C o m m i t t e e , s o a s t o i m p r o v e c o m m u n i c a t i o n b e t w e e n t h e t w o g r o u p s . M o t i o n c a r r i e d . 1 8 . M O T I O N T O A D J O U R N : M o v e d b y B . M a s s c h a e l e t o a d j o u r n t h i s m e e t i n g a t 8 : 5 0 p . m . N e x t M e e t i n g : A u g u s t 1 2 , 2 0 1 4 B e v H i c k e y C h a i r m a n C . E . B u c h a n a n A c t i n g S e c r e t a r y M u s e u m s B a y h a m m i n u t e s o f m e e t i n g h e l d J u l y 9 , 2 0 1 4 . F i l e : C . . . P a g e 7 4 o f 1 7 9 M u s e u m s B a y h a m m i n u t e s o f m e e t i n g h e l d J u l y 9 , 2 0 1 4 . F i l e : C . . . P a g e 7 5 o f 1 7 9 s O t t e r V a l l e y R a i l T r a i l M e e t i n g F r i . J u l y 1 1 , 2 0 1 4 V i e n n a , O N 6 o 6 , P r e s e n t : G o r d B e n n e t t / C l i f f D i c k i n s o n , R a y T a l b o t , J o e S t e p h e n s o n R e g r e t s : D a v e R o s s , C o u n c i l l o r S o u t h w i c k , M a y o r E n n s , V a n c e C z e r w i n s k i e c : E r i c a A r n e t t , K a t h r y n R u s s e l l , L y n d a M i l l a r d , C J D L N o t e s : 1 . C l i f f a n d J o e w a l k e d t h e e n t i r e t r a i l w i t h t h e r e p [ P e t e r P e n n e r ) o f C J D L o n J u n e 2 9 , 2 0 1 4 . C J D L h a s o f f e r e d t o p u l l t o g e t h e r a s h o r t b i d d o c u m e n t a n d w a s u r g e d t o c o m p l e t e i t b e f o r e / b y m i d - A u g u s t i f p o s s i b l e . F o l l o w - u p : C J D L c o n t a c t e d t h e P o w e r C o m p a n y a n d f o u n d t h a t t h e y m a y d o s o m e c l e a r i n g a t l e a s t o n o n e s i d e o f t h e t r a i l n o r t h o f G l e n E r i e L i n e . W e ( B a y h a m ) c o u l d p o t e n t i a l l y a s k i f t h e p o w e r c o m p a n y c o u l d c o n t r i b u t e s o m e g r a n u l a r m e d i a t o P h a s e B , a n d C . T h e 2 x w i d t h o f t h e o l d r a i l b e d j u s t s o u t h o f t h e T e a l - N e v i l l e L i n e s h o u l d b e u s e d a s a f u t u r e o f f - r o a d p a r k i n g a r e a , s i g n e d a p p r o p r i a t e l y . 2 . Q u e s t i o n o f $ 1 0 K b u d g e t u s a g e i n 2 0 1 4 - I d e a s : P h a s e A / B m o v e g u a r d r a i l s - p r o v i d e w a l k p a t h . 9 0 ° a n g l e t o c r o s s P l a n k R d f o r s a f e t y - r e d u c e s p e e d l i m i t b e f o r e t h e r a i l i n s t e a d o f a f t e r a t t h e t o p o f t h e h i l l i n t o P B . S i g n i n g f o r c r o s s - w a l k o v e r P l a n k R d . ( H w y 1 9 ) . C r o s s - w a l k s i g n s s h o u l d b e p r o v i d e d o n P l a n k R o a d . u s e $ 1 0 K i n P h a s e A i n 2 0 1 4 7 - c l e a r e a r t h ; d i t c h i n g ; d r a i n a g e g r a n u l a r m e d i a p l a c e m e n t i n s t a l l g a t e s - P h a s e A & s i g n a g e d o a s m u c h a s p o s s i b l e B a y h a m t o c o m m u n i c a t e w i t h E l g i n C o u n t y a b o u t u s e o f a r e a n o r t h a n d w e s t o f t h e P l a n k R d r a i l c r o s s i n g a s a p a r k i n g a r e a w i t h w a l k w a y t o t h e t r a i l a t t h e c r o s s i n g a r e a 3 . A T V ' s & A d j a c e n t L a n d o w n e r s i m p o r t a n t n o w t o i n d i c a t e n o A T V ' s ( s i g n a t T e a l l - N e v i l l e h a s b e e n d e s t r o y e d p r o b a b l y b y A T V s a l r e a d y i m p o r t a n t n o w f o r B a y h a m t o s e n d n o t i c e t o a d j a c e n t l a n d o w n e r s a b o u t t h e i n t e n d e d u s e o f t h e r a i l r i g h t - o f - w a y i n i t s e n t i r e w i d t h s o m e a d j a c e n t l a n d o w n e r s h a v e c l e a r e d v e g e t i o n t o a n d t h r o u g h t h e t r a i l r i g h t - o f - w a y s i g n a g e ; b a r r i e r s ; - i n b e t w e e n i s s u e s 4 . C l e a r i n g o f p r o p e r t y b y a d j a c e n t p r o p e r t y l a n d o w n e r s - w a r n i n g b y B a y h a m t o a d j a c e n t p r o p e r t y o w n e r s t h a t i t i s B a y h a m p r o p e r t y 5 . H o g w e e d - B a y h a m t o v e r i f y t h a t i t i s n o x i o u s G i a n t H o g w e e d a n d h a v e r e m o v e d a s a p 6 . P a m p h l e t s B a y h a m i s e n c o u r a g e d t o p r e p a r e a b r o c h u r e d e s c r i b i n g t h e t r a i l , u s e s , d i s t a n c e s a n d a p p r o x i m a t e t i m e t o w a l k i t . T - s h i r t s ! P r o v i d e f o r t r a i l v o l u n t e e r s , e g . f o r c l e a r i n g / m a i n t e n a n c e 7 . N e x t m e e t i n g : A u g u s t 1 2 t h - T u e s d a y a t 5 p . m . a t S t r a f f o r d v i l l e O t t e r V a l l e y R a i l T r a i l M e e t i n g m i n u t e s o f m e e t i n g h e l d J u l y . . . P a g e 7 6 o f 1 7 9 Card of thanks from the Straffordville Graduation Committee ...Page 77 of 179 Card of thanks from the Straffordville Graduation Committee ...Page 78 of 179 Card of thanks from the Straffordville Graduation Committee ...Page 79 of 179 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 0 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 1 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 2 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 3 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 4 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 5 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 6 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 7 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 8 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 8 9 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 0 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 1 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 2 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 3 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 4 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 5 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 6 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 7 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 8 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 9 9 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 0 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 1 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 2 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 3 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 4 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 5 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 6 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 7 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 8 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 0 9 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 1 0 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 1 1 o f 1 7 9 S t a f f R e p o r t D 2 0 1 4 - 1 6 r e g a r d i n g " 2 4 P i t t S t r e e t O f f i c i a l P l a . . . P a g e 1 1 2 o f 1 7 9 7 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u l y 1 7 , 2 0 1 4 F R O M : P l a n n i n g C o o r d i n a t o r / D e p u t y C l e r k F I L E : T 0 9 . G R E E S U B J E C T : R o a d C l o s u r e A p p l i c a t i o n - L o t 9 C o n c e s s i o n 1 0 a n d 1 1 N U M B E R : P R 2 0 1 4 - 0 4 P u r p o s e T h i s r e p o r t i s i n r e g a r d s t o r e q u e s t s r e c e i v e d t o c o m p l e t e t h e c l o s i n g a n d c o n v e y i n g o f a p o r t i o n o f t h e u n o p e n e d r o a d a l l o w a n c e b e t w e e n C o n c e s s i o n 1 0 a n d 1 1 i n L o t 9 . B a c k g r o u n d T h i s m a t t e r d a t e s b a c k t o t h e r e a l i g n m e n t o f t h e i n t e r s e c t i o n a t G r e e n L i n e a n d P r e s s e y R o a d i n 1 9 9 5 . A t t h a t t i m e , t h e m u n i c i p a l i t y a c q u i r e d l a n d s f r o m I v a n a n d D o n n a H e v e n o r t o f a c i l i t a t e t h e G r e e n L i n e r o a d r e a l i g n m e n t a n d H e v e n o r s r e t a i n e d P a r t 3 ( s h o w n o n t h e s k e t c h ) . I n 1 9 9 5 , C o u n c i l a d o p t e d a r e p o r t f r o m t h e C l e r k T r e a s u r e r . r e c o m m e n d i n g a n a g r e e m e n t f o r t h e a c q u i s i t i o n o f l a n d s f o r t h e r e a l i g n m e n t o f t h e i n t e r s e c t i o n o f G r e e n L i n e a n d P r e s s e y R o a d . P a r t o f t h e a g r e e m e n t i n v o l v e d t h e T o w n s h i p c l o s i n g p a r t s o f t h e o r i g i n a l r o a d a l l o w a n c e a n d c o n v e y i n g t h o s e t o t h e a b u t t i n g l a n d o w n e r s . T h e a c q u i s i t i o n o f t h e l a n d s b y t h e T o w n s h i p w a s c o m p l e t e d i n D e c e m b e r o f 1 9 9 5 , h o w e v e r , i t w a s i d e n t i f i e d i n 2 0 0 5 t h e c o n v e y a n c e s d i d n o t o c c u r . C o u n c i l w i l l r e c a l l e a r l i e r t h i s y e a r t h a t M s . H e v e n o r c o n v e y e d P a r t 3 t o t h e M u n i c i p a l i t y . T h i s c o m p l e t e s t h e o u t s t a n d i n g t r a n s a c t i o n t h a t p r e v e n t e d t h e f u r t h e r c o n v e y a n c e o f t h e o r i g i n a l G r e e n L i n e r o a d a l l o w a n c e t o t h e a b u t t i n g l a n d o w n e r s . R e c e n t l y , t h e a b u t t i n g l a n d o w n e r s , U n d e r h i l l a n d B e s t L i n e F a r m s L t d . ( V a n L e e u w e n ) , c o n t a c t e d t h e m u n i c i p a l i t y t o r e q u e s t t h e c o m p l e t i o n o f t h i s t r a n s a c t i o n . T h e o w n e r s a r e s t i l l i n t e r e s t e d i n c o m p l e t i n g t h e a c q u i s i t i o n o f t h e r o a d a l l o w a n c e t o a d d t o t h e i r c u r r e n t p r o p e r t i e s . R e f e r r i n g t o t h e a t t a c h e d s k e t c h . P a r t 1 t o b e c o n v e y e d / m e r g e d t o a b u t t i n g l a n d o w n e r J a m e s U n d e r h i l l a n d P a r t s 2 & 3 t o b e c o n v e y e d / m e r g e d t o a b u t t i n g l a n d o w n e r B e s t L i n e F a r m s L t d . S t a f f C o m m e n t s C o u n c i l p r a c t i c e i n a p p l i c a t i o n s f o r c l o s u r e a n d c o n v e y a n c e o f u n o p e n e d r o a d a l l o w a n c e s h a s r e q u i r e d t h e a p p l i c a n t p a y a l l s u r v e y i n g , l e g a l , a n d a d v e r t i s i n g c o s t s , a l o n g w i t h a n a d m i n i s t r a t i v e f e e o f $ 3 5 0 . I n a d d i t i o n . C o u n c i l h a s c o n s i d e r e d t h e c o n v e y a n c e p r i c e o n a n i n d i v i d u a l b a s i s . H o w e v e r , i n t h i s c i r c u m s t a n c e , t h e a g r e e m e n t m a d e i n 1 9 9 5 b e t w e e n t h e m u n i c i p a l i t y a n d t h e o t h e r p a r t i e s w a s t h a t t h e m u n i c i p a l i t y w o u l d a s s u m e a l l c o s t s a s s o c i a t e d w i t h t h e c l o s u r e a n d c o n v e y a n c e i n o r d e r t o c o m p l e t e t h e G r e e n L i n e r o a d r e a l i g n m e n t p r o j e c t . S t a f f r e c o m m e n d s t h e M u n i c i p a l i t y i n i t i a t e c l o s u r e p r o c e d u r e s i n a c c o r d a n c e w i t h t h e m u n i c i p a l n o t i c e b y - l a w a n d p r o c e e d s u b j e c t t o a n y p u b l i c c o m m e n t s t h a t m a y c o m e f o r w a r d i n t h e p u b l i c p r o c e s s . A t t a c h m e n t s 1 . S k e t c h o f s u b j e c t u n o p e n e d r o a d a l l o w a n c e S t a f f R e p o r t P R 2 0 1 4 - 0 4 r e g a r d i n g " R o a d C l o s u r e A p p l i c a t i o n - . . . P a g e 1 1 3 o f 1 7 9 2 R E C O M M E N D A T I O N " T H A T C o u n c i l d e c l a r e t h e l a n d s t o b e s u r p l u s t o m u n i c i p a l n e e d s a n d s t a f f b e d i r e c t e d t o i n i t i a t e r e q u i r e d p r o c e d u r e s p u r s u a n t t o t h e M u n i c i p a l n o t i c e b y - l a w t o c l o s e a p o r t i o n o f t h e u n o p e n e d r o a d a l l o w a n c e b e t w e e n C o n c e s s i o n s 1 0 a n d 1 1 i n L o t 9 b e i n g P a r t s 1 & 2 a n d c o n v e y m u n i c i p a l o w n e d l a n d b e i n g P a r t 3 o n R e g i s t e r e d P l a n 1 1 R 6 1 0 7 ; A N D T H A T a s p e r t h e o r i g i n a l a g r e e m e n t c o s t s a s s o c i a t e d w i t h t h e c l o s u r e a n d c o n v e y a n c e s h a l l b e b o r n e b y t h e M u n i c i p a l i t y ; A N D T H A T u p o n c l o s u r e o f t h e r o a d a l l o w a n c e , t h e l a n d s b e c o n v e y e d a n d m e r g e d t o t h e a b u t t i n g p r o p e r t y o w n e r s . " R e s p e c t f u l l y s u b m i t t e d b y , R e v i e w e d b y , ^ ^ ' ' & / ^ ^ 1 i » M ^ r g , a r ^ . U n d e r h i l l P a u l S h i ~ e , P l a n n i n g C o o r d i n a t o r / D e p u t y C l e r k A i n i s t r a t o r . S t a f f R e p o r t P R 2 0 1 4 - 0 4 r e g a r d i n g " R o a d C l o s u r e A p p l i c a t i o n - . . . P a g e 1 1 4 o f 1 7 9 ^ . < - ^ . ^ < / > ? c ? ^ / / t / / ^ w ^ ^ . W E S T 4 ^ N S H I P O F ^ O ^ U T H ^ / ? E H A M ; 0 . / " D E p r a w H s H c 0 G / ? A p H ( G £ ' 0 N 5 - 5 - c 0 N c E / 9 L 0 T W 7 f i * V t ' i < r E N R £ F E R E W 1 . 9 V A f t N G 1 S S 2 8 £ S O U T H - W E S T s i a O F T O W N S H I P < ? b e t w e e n C O U N F f O F E L G I N < f > » ' 0 0 w s d " " T O W N S H I P ^ ^ . ^ C O R N E R L O T 9 C O N C E S S I O N f _ 1 C T s s i s z 5 3 1 A S ' - I * . r f t * N . 1 S 8 2 S ( 8 9 5 . 2 0 ' . « J 7 8 - s » t < < / i I S * @ 1 S B 2 1 & - i . 1 S 8 2 f . S ) 9 ^ . ^ . ^ ^ » ^ 7 - \ p ^ r » ^ I A , ' v 1 6 6 2 . 1 0 ' / ' - ' , \ f t ' > . h ^ > r 2 8 . 5 1 ' a f t f J ^ ^ 2 0 . I S ' ^ ^ ^ r i j ^ L g f i 4 , ^ S S I 6 » t - > i * 5 3 / < z . t & < * . b ^ t e P A R T ^ / s ^ . s s / e - ^ - ^ 0 ^ 0 - w 2 a L \ s s i s » s < ^ ^ / v ^ ^ ' ^ / - A / s s ^ a - a : p ^ / ? f S Q j ^ a ^ , 8 r » { ^ 3 0 . ? I ^ t & . ^ L ^ ^ < A ; r » 0 ^ 9 * V . * f ^ 7 - " t . ^ , * ^ * L \ 3 ^ 7 s ^ S i O . ^ £ K ^ J 9 I . * v ^ / r f f 7 i C ^ . S 5 t e r f * f s s 8 J N ^ ' 1 s ? 8 j A / ^ ^ r ^ ^ p ^ ^ i > 0 F ' ^ c , ^ / ^ ^ - & / ^ e . ^ v c ^ * S S l Q ^ 9 0 - 7 2 5 p t i f s St a f f R e p o r t P R 2 0 1 4 - 0 4 r e g a r d i n g " R o a d C l o s u r e A p p l i c a t i o n - . . . Pa g e 1 1 5 o f 1 7 9 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D a t e : J u l y 1 7 , 2 0 1 4 F R O M : D r a i n a g e S u p e r i n t e n d e n t F i l e : D R 2 0 1 4 - 0 0 9 S U B J E C T : P h U l i p s D r a i n 2 0 1 4 P u r p o s e : T h e p u r p o s e o f t h i s r e p o r t i s t o h o l d a P u b l i c M e e t i n g t o c o n s i d e r S p r i e t A s s o c i a t e s E n g i n e e r ' s R e p o r t # 2 1 2 1 4 1 d a t e d M a y 2 7 , 2 0 1 4 , a s r e c e i v e d b y t h e C l e r k o n J u n e 1 0 , 2 0 1 4 . B a c k g r o u n d : O n M a y 2 , 2 0 1 2 t h e c l e r k r e c e i v e d a l e t t e r f r o m B e u h l m a n F a r m s I n c . r e q u e s t i n g i m p r o v e m e n t s b e m a d e t o t h e P h i l l i p s D r a i n w h i c h w a s i n b a d c o n d i t i o n f o r t h e s e g m e n t t h r o u g h h i s l a n d s k n o w n a s L o t s 7 & 8 , C o n c e s s i o n 1 0 . O n M a y 1 7 , 2 0 1 2 C o u n c i l a p p o i n t e d S p r i e t A s s o c i a t e s t o m a k e a n e x a m i n a t i o n o f t h e d r a i n a g e a r e a a n d p r e p a r e a r e p o r t f o r C o u n c i l ' s c o n s i d e r a t i o n . S t a f f C o m m e n t s S e c t i o n 7 8 ( 1 ) o f t h e D r a i n a g e A c t a l l o w s a m u n i c i p a l i t y t o r e b u i l d o r r e c o n s t r u c t a n e x i s t i n g m u n i c i p a l d r a i n w i t h o u t r e c e i v i n g a p e t i t i o n a s r e q u i r e d i n S e c t i o n 4 b u t o n t h e r e p o r t o f a n e n g i n e e r a p p o i n t e d b y i t , u n d e r t a k e a n d c o m p l e t e t h e d r a i n a g e w o r k s a s s e t f o r t h i n s u c h r e p o r t . S e c t i o n 7 8 ( 4 ) o f t h e D r a i n a g e A c t s t a t e s a l l p r o c e e d i n g s , i n c l u d i n g a p p e a l s , u n d e r t h i s s e c t i o n s h a l l b e t h e s a m e a s o n a r e p o r t f o r t h e c o n s t r u c t i o n o f a d r a i n a g e w o r k s . T h e C l e r k r e c e i v e d S p r i e t A s s o c i a t e s R e p o r t # 2 1 2 1 4 1 d a t e d M a y 2 7 , 2 0 1 4 o n J u n e 1 0 , 2 0 1 4 . O n J u n e 2 3 , 2 0 1 4 t h e N o t i c e o f P u b l i c M e e t i n g a n d a c o p y o f t h e E n g i n e e r ' s R e p o r t w a s m a i l e d t o : ( a ) E v e r y l a n d o w n e r w i t h i n t h e a r e a r e q u i r i n g d r a i n a g e ( a s r e f e r e n c e d i n t h e r e p o r t ) . ( b ) C o u n t y o f E l g i n ( c ) M u n i c i p a l i t y o f B a y h a m ' s R o a d M a n a g e r ( d ) A n y p u b i c u t i l i t y o r r o a d a u t h o r i t y t h a t m a y b e a f f e c t e d ( s p e c i f i c a l l y , A m t e l e c o m I n c . , N R G , H y d r o O n e ) . ( e ) L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y . ( f ) T h e M i n i s t r y o f N a t u r a l R e s o u r c e s ( A y l m e r B r a n c h ) . ( d ) T h e M i n i s t e r , o f t h e M i n i s t r y o f A g r i c u l t u r e , F o o d a n d R u r a l A f f a i r s . S t a f f R e p o r t D R 2 0 1 4 - 0 0 9 r e g a r d i n g " P h i l l i p s D r a i n 2 0 1 4 " . F i l e . . . P a g e 1 1 6 o f 1 7 9 S t a f f R e p o r t D R 2 0 1 4 - 0 0 9 2 J u l y 1 7 , 2 0 1 4 S t r a t e g i c P l a n G o a l s : G o a l # 5 : D e v e l o p a n e w a n d i m p r o v e d i n f r a s t r u c t u r e n e t w o r k R e c o m m e n d a t i o n s : T H A T i n a c c o r d a n c e w i t h S e c t i o n 7 8 o f t h e D r a i n a g e A c t , C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m h e r e b y a d o p t s S p r i e t A s s o c i a t e s r e p o r t # 2 1 2 1 4 1 d a t e d M a y 2 7 , 2 0 1 4 , r e f e r r e d t o a s t h e " P h i U i p s D r a i n 2 0 1 4 " r e p o r t ; A N D T H A T P r o v i s i o n a l B y - l a w # 2 0 1 4 - 0 8 0 b e g i v e n f i r s t a n d s e c o n d r e a d i n g ; A N D T H A T t h e C l e r k b e d i r e c t e d t o d i s t r i b u t e c o p i e s o f t h e P r o v i s i o n a l B y - l a w a n d N o t i c e o f t h e t i m e a n d p l a c e o f t h e f i r s t s i t t i n g o f t h e C o u r t o f R e v i s i o n t o t h e a f f e c t e d p a r t i e s p u r s u a n t t o S e c t i o n 4 6 ( 2 ) o f t h e D r a i n a g e A c t ; A N D T H A T a d a t e o f A u g u s t 2 1 , 2 0 1 4 a t 8 : 0 0 p m b e s e t f o r t h e f i r s t s i t t i n g o f t h e C o u r t o f R e v i s i o n . R e s p e c t f u l l y s u b m i t t e d , R e v i e w e d B y , I M U K ^ u f t c u i ' ^ 1 ' ^ ^ ^ 3 ^ z E a a y D r a i n a g e S u p e r i n t e n d e n t A ' o r S t a f f R e p o r t D R 2 0 1 4 - 0 0 9 r e g a r d i n g " P h i l l i p s D r a i n 2 0 1 4 " . F i l e . . . P a g e 1 1 7 o f 1 7 9 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W N O . 2 0 1 4 - 0 8 0 A P R O V I S I O N A L B Y - L A W T O P R O V I D E F O R D R A I N A G E W O R K S I N T H E M U N I C I P A L I T Y O F B A Y H A M I N T H E C O U N T Y O F E L G I N K N O W N A S T H E P H I L L I P S M U N I C I P A L D R A I N W H E R E A S t h e E n g i n e e r S p r i e t A s s o c i a t e s o n b e h a l f o f t h e M u n i c i p a l i t y o f B a y h a m i n a c c o r d a n c e w i t h S e c t i o n # 7 8 ( 1 ) o f t h e D r a i n a g e A c t , R . S . O . 1 9 9 0 , r e q u e s t s t h a t t h e f o l l o w i n g l a n d s a n d r o a d s b e d r a i n e d b y d r a i n a g e w o r k s : P a r t L o t s 6 - 8 , C o n c e s s i o n 1 0 , M u n i c i p a l i t y o f B a y h a m A N D W H E R E A S , t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m h a s p r o c u r e d E n g i n e e r R e p o r t N o . 2 1 2 1 4 1 , p r e p a r e d b y S p r i e t A s s o c i a t e s , d a t e d M a y 2 7 , 2 0 1 4 , w h i c h i s a t t a c h e d h e r e t o a s S c h e d u l e " A " , a n d f o n n s p a r t o f t h i s B y - L a w . A N D W H E R E A S t h e e s t i m a t e d t o t a l c o s t o f c o n s t r u c t i n g t h e d r a i n a g e w o r k i s $ 7 8 , 3 0 0 . 0 0 ; A N D W H E R E A S t h e C o u n c i l i s o f t h e o p i n i o n t h a t t h e d r a i n a g e o f t h e a r e a i s d e s i r a b l e ; N O W T H E R E F O R E t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m e n a c t s a s f o l l o w s : 1 . E n g i n e e r R e p o r t N o . 2 1 2 1 4 1 , d a t e d M a y 2 7 , 2 0 1 4 a n d a t t a c h e d h e r e t o , i s h e r e b y a d o p t e d a n d t h e d r a i n a g e w o r k s a s t h e r e i n i n d i c a t e d a n d s e t f o r t h a r e h e r e b y a u t h o r i z e d a n d s h a l l b e c o m p l e t e d i n a c c o r d a n c e t h e r e w i t h . 2 . 1 T h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m m a y b o r r o w , o n t h e c r e d i t o f t h e C o r p o r a t i o n , t h e a m o u n t o f $ 7 8 , 3 0 0 . 0 0 , b e i n g t h e a m o u n t n e c e s s a r y f o r c o n s t r u c t i o n o f t h e d r a i n a g e w o r k s . 2 . 2 T h e C o r p o r a t i o n m a y a r r a n g e f o r t h e i s s u e o f d e b e n t u r e s o n i t s b e h a l f f o r t h e a m o u n t b o r r o w e d l e s s t h e t o t a l a m o u n t o f , ( a ) g r a n t s r e c e i v e d u n d e r S e c t i o n # 8 5 o f t h e A c t ; ( b ) c o m m u t e d p a y m e n t s m a d e i n r e s p e c t o f l a n d s a n d r o a d s a s s e s s e d w i t h i n t h e m u n i c i p a l i t y ; ( c ) m o n i e s p a i d u n d e r S u b s e c t i o n # 6 1 ( 3 ) o f t h e A c t ; a n d m o n i e s a s s e s s e d i n a n d p a y a b l e b y a n o t h e r m u n i c i p a l i t y , a n d S t a f f R e p o r t D R 2 0 1 4 - 0 0 9 r e g a r d i n g " P h i l l i p s D r a i n 2 0 1 4 " . F i l e . . . P a g e 1 1 8 o f 1 7 9 B y - l a w N o . 2 0 1 4 - 0 8 0 - 2 s u c h d e b e n t u r e s s h a l l b e m a d e p a y a b l e w i t h i n f i v e ( 5 ) y e a r s f r o m t h e d a t e o f t h e d e b e n t u r e a n d s h a l l b e a r i n t e r e s t a t a r a t e n o t h i g h e r t h a n t h e r a t e c h a r g e d b y a c h a r t e r e d b a n k o f C a n a d a . A s p e c i a l e q u a l r a t e s u f f i c i e n t t o r e d e e m t h e p r i n c i p a l a n d i n t e r e s t o n t h e d e b e n t u r e s s h a l l b e l e v i e d u p o n t h e l a n d s a n d r o a d s a s s e t f o r t h i n t h e a t t a c h e d S c h e d u l e " A " t o b e c o l l e c t e d i n t h e s a m e m a n n e r a n d a t t h e s a m e t i m e a s o t h e r t a x e s a r e c o l l e c t e d i n e a c h y e a r f o r f i v e ( 5 ) y e a r s a f t e r t h e p a s s i n g o f t h i s b y - l a w . 4 . F o r p a y i n g t h e a m o u n t o f $ 0 b e i n g t h e a m o u n t a s s e s s e d u p o n t h e l a n d s a n d r o a d s b e l o n g i n g t o o r c o n t r o l l e d b y t h e m u n i c i p a l i t y , a s p e c i a l r a t e s u f f i c i e n t t o p a y t h e a m o u n t a s s e s s e d p l u s i n t e r e s t t h e r e o n s h a l l b e l e v i e d u p o n t h e w h o l e r a t e a b l e p r o p e r t y i n t h e M u n i c i p a l i t y o f B a y h a m i n e a c h y e a r f o r f i v e ( 5 ) y e a r s a f t e r t h e p a s s i n g o f t h i s P r o v i s i o n a l B y - l a w t o b e c o l l e c t e d i n t h e s a m e m a n n e r a n d a t t h e s a m e t i m e a s o t h e r t a x e s a r e c o l l e c t e d . 5 . A l l a s s e s s m e n t s o f $ 2 5 0 . 0 0 o r l e s s a r e p a y a b l e i n t h e f i r s t y e a r i n w h i c h t h e a s s e s s m e n t i s i m p o s e d . 6 . T h i s B y - l a w c o m e s i n t o f o r c e o n t h e p a s s i n g t h e r e o f a n d m a y b e c i t e d a s t h e " P h i l U p s M u n i c i p a l D r a i n " . t h R E A D A F I R S T A N D S E C O N D T I M E t h i s 1 7 " 1 d a y o f J u l y , 2 0 1 4 a n d p r o v i s i o n a U y t h a d o p t e d t h i s 1 7 I a d a y o f J u l y , 2 0 1 4 . M A Y O R C L E R K R E A D A T H I R D T I M E A N D F I N A L L Y P A S S E D t h i s d a y o f 2 0 1 4 . M A Y O R C L E R K S t a f f R e p o r t D R 2 0 1 4 - 0 0 9 r e g a r d i n g " P h i l l i p s D r a i n 2 0 1 4 " . F i l e . . . P a g e 1 1 9 o f 1 7 9 C O U R T O F R E V I S I O N - M U N I C I P A L I T Y O F B A Y H A M T a k e n o t i c e t h a t t h e C o u r t o f R e v i s i o n o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m f o r c o n s i d e r i n g a n d d e t e r m i n i n g o f A p p e a l s t o t h e s a i d C o u r t o f R e v i s i o n t o t h e A s s e s s m e n t o f B y - l a w # 2 0 1 4 - 0 8 0 w i l l b e h e l d i n C o u n c i l C h a m b e r s a t T H E B A Y H A M M U N I C I P A L O F F I C E i n S t r a f f o r d v i l l e o n A u g u s t 2 1 , 2 0 1 4 a t 8 : 0 0 p . m . A l l n o t i c e s o f a s s e s s m e n t a p p e a l b y a n o w n e r s h a l l b e s e r v e d o n t h e C l e r k o f t h e M u n i c i p a l i t y A T L E A S T 1 0 D A Y S P R I O R t o t h e f i r s t s i t t i n g o f t h e C o u r t . D a t e o f m a i l i n g C L E R K S t a f f R e p o r t D R 2 0 1 4 - 0 0 9 r e g a r d i n g " P h i l l i p s D r a i n 2 0 1 4 " . F i l e . . . P a g e 1 2 0 o f 1 7 9 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 1 0 / 0 7 / 2 0 1 4 4 : 2 7 P M A c c o u n t s P a y a b l e H i s t o r i c a l C h e q u e L i s t f o r R o y a l B a n k V e n d o r 0 0 0 0 0 0 T h r u 9 9 9 9 9 9 D a t e 2 6 / 0 6 / 2 0 1 4 T h r u 1 0 / 0 7 / 2 0 1 4 C h e q u e V e n d o r C h e q u e D a t e R e c o n D a t e A m o u n t S t a t u s 0 1 6 9 3 1 0 0 1 6 4 7 1 2 5 5 4 7 5 O N T A R I O L T D 0 3 / 0 7 / 2 0 1 4 5 8 8 . 5 3 O p e n 0 1 6 9 3 2 0 0 0 0 2 3 A A R O C A G G R E G A T E S L T D 0 3 / 0 7 / 2 0 1 4 9 1 3 . 9 7 O p e n 0 1 6 9 3 3 0 0 0 0 8 1 A Y L M E R T I R E 0 3 / 0 7 / 2 0 1 4 6 4 9 . 7 5 O p e n 0 1 6 9 3 4 0 0 0 0 9 3 B A T T L E F I E L D E Q U I P M E N T R E N T A L S 0 3 / 0 7 / 2 0 1 4 3 , 3 2 7 . 9 2 O p e n 0 1 6 9 3 5 0 0 2 1 7 9 B R E N T M A N A R Y 0 3 / 0 7 / 2 0 1 4 3 2 0 . 0 0 O p e n 0 1 6 9 3 6 0 0 0 1 5 4 C A N A D I A N K O O L W A T E R 0 3 / 0 7 / 2 0 1 4 5 6 . 0 0 O p e n 0 1 6 9 3 7 0 0 0 1 7 5 C E D A R S I G N S 0 3 / 0 7 / 2 0 1 4 1 3 2 . 3 0 O p e n 0 1 6 9 3 8 0 0 2 3 2 4 C E R N A E N T E R P R I S E S 0 3 / 0 7 / 2 0 1 4 3 , 9 2 9 . 0 0 O p e n 0 1 6 9 3 9 0 0 0 2 1 2 C O U N T Y O F E L G I N 0 3 / 0 7 / 2 0 1 4 3 8 7 , 5 2 4 . 0 6 O p e n 0 1 6 9 4 0 0 0 1 7 0 8 E A S T L I N K 0 3 / 0 7 / 2 0 1 4 1 0 7 . 8 7 O p e n 0 1 6 9 4 1 0 0 0 3 1 6 E Q U I P M E N T C E N T R E S I M C O E L T D 0 3 / 0 7 / 2 0 1 4 6 0 . 4 6 O p e n 0 1 6 9 4 2 0 0 0 3 3 4 F A S T E N A L C A N A D A 0 3 / 0 7 / 2 0 1 4 2 7 . 8 1 O p e n 0 1 6 9 4 3 0 0 0 3 8 6 G R A H A M S C O T T E N N S 0 3 / 0 7 / 2 0 1 4 7 , 9 3 8 . 2 5 O p e n 0 1 6 9 4 4 0 0 0 4 2 7 H Y D R O O N E N E T W O R K S I N C 0 3 / 0 7 / 2 0 1 4 5 5 8 . 2 3 O p e n 0 1 6 9 4 5 0 0 0 2 1 7 I B I G R O U P 0 3 / 0 7 / 2 0 1 4 3 , 1 7 3 . 3 2 O p e n 0 1 6 9 4 6 0 0 0 4 4 4 J / E B E A R I N G A N D M A C H I N E L T D 0 3 / 0 7 / 2 0 1 4 3 7 2 . 9 4 O p e n 0 1 6 9 4 7 0 0 0 6 3 3 N A T U R A L R E S O U R C E G A S L I M I T E D 0 3 / 0 7 / 2 0 1 4 6 4 1 . 1 8 O p e n 0 1 6 9 4 8 0 0 1 4 8 0 N E V T R O S A L E S ( 2 0 0 4 ) L T D 0 3 / 0 7 / 2 0 1 4 1 , 6 4 8 . 6 3 O p e n 0 1 6 9 4 9 0 0 0 6 7 9 O X F O R D S A N D & G R A V E L L T D 0 3 / 0 7 / 2 0 1 4 9 , 8 8 0 . 7 7 O p e n 0 1 6 9 5 0 0 0 0 7 0 1 P E S T P R O T E C T I O N S E R V I C E S 0 3 / 0 7 / 2 0 1 4 2 0 3 . 4 0 O p e n 0 1 6 9 5 1 0 0 0 7 7 1 R O G E R S 0 3 / 0 7 / 2 0 1 4 5 6 1 . 4 4 O p e n 0 1 6 9 5 2 0 0 0 7 7 4 R O N B R A D F I E L D 0 3 / 0 7 / 2 0 1 4 1 6 9 . 3 3 O p e n 0 1 6 9 5 3 0 0 0 8 0 6 S G S C A N A D A I N C 0 3 / 0 7 / 2 0 1 4 1 , 6 5 4 . 8 9 O p e n 0 1 6 9 5 4 0 0 2 2 9 3 S H A R O N D L A R M O U R 0 3 / 0 7 / 2 0 1 4 2 , 4 3 7 . 8 4 O p e n 0 1 6 9 5 5 0 0 0 8 2 9 S P E C T R U M C O M M U N I C A T I O N S L T D 0 3 / 0 7 / 2 0 1 4 2 2 7 . 6 7 O p e n 0 1 6 9 5 6 0 0 2 3 2 2 S P R I N G F I E L D F I R E F I G H T E R ' S A S S O C I A T 0 3 / 0 7 / 2 0 1 4 3 0 . 0 0 O p e n 0 1 6 9 5 7 0 0 0 9 1 3 T O W N S H I P O F M A L A H I D E 0 3 / 0 7 / 2 0 1 4 5 6 , 2 1 0 . 0 0 O p e n 0 1 6 9 5 8 0 0 2 3 2 5 W A N D A G I L L I S 0 3 / 0 7 / 2 0 1 4 2 , 0 0 0 . 0 0 O p e n 0 1 6 9 5 9 0 0 2 3 2 3 W A Y N E & S T A C I E D E J O N G 0 3 / 0 7 / 2 0 1 4 8 3 4 . 0 0 O p e n 0 1 6 9 6 0 0 0 0 9 8 6 W O R K P L A C E S A F E T Y & I N S U R A N C E 0 3 / 0 7 / 2 0 1 4 3 1 1 . 9 2 O p e n T o t a l C h e q u e s 4 8 6 , 4 9 1 . 4 8 T o t a l O p e n 4 8 6 , 4 9 1 . 4 8 T o t a l V o i d 0 . 0 0 T o t a l C l e a r e d 0 . 0 0 P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 9 3 1 t o C h e q u e # 0 1 6 9 6 0 i n c l u . . . P a g e 1 2 1 o f 1 7 9 A D p c A N A D A RUN: JUL 8 20l<i NO:A p A Y R 0 L L T E c H N 0 L 0 6 I E s PA6E: 1091 D A I L Y u p D A T E R E p D R T SORW c 0 M p A N Y 0 T A L s HST REG: 100057413RTOOO<t MUNICIPALITY OF BAYHAM COMPANY PAGE:3 DEBIT DATE:JUL 9, 20L4 TOT PACKETS -2 DATE OF PAY:JUL II, 201't CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL FEDL TAX 9,203.^2 9, 203. <t2 134,437.32 FEDL TAXNR TAX NR TAXPROV TAX PROV TAX El CONT 2,232.82 2,232.82 32,390.08 El CONT QPIP QPIPCAN PEN 5,066.90 5,066.90 71,058.^0 CAN PEN QC PEN QC PEN QC HSF DC HSF ON EHT 1,161.81 1,161.81 15,8<+7.72 ON EHT MB HET MB HET NL HAPSET NL HAPSET TOT STATS 17,664.98 17,664.98 253,755.52 TOT STATS CHEQUES 847.00 CHEQUES DEPOSITS <i2,<i25.86 42,425.86 601.126.98 DEPOSITS US DEPS US DEPS DED DEPS DED DEPS SAV DE PS SAV DEPS TOT NPAY <i2.ti25.86 4Z,425.8S 601,973.98 TOT NPAY RRSP RRSP RTI RTI TOT PAYROL 60,090.84 60,090.8<*855,707.50 TOT PAYROL SERV CHRG 149.61 149.61 2,521.60 SERV CHRG HST 19.45 l9.<i5 327.80 HST GRAND TOT 60,259.90 60,259.90 858,556.90 GRAND TOT ANALYSIS OF SERVICE CHARGES ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGE SALARIED WORKPAYS 18 32.94 HOURLY WORKPAYS 17 31.11 PAYROLL RUNS 53.53 PAY ADVICE FOLD 35 9.10 COURIER FEE 13.41 DELIVERY SURCHARGE 1.50 SOR CRA 1 <.0l SOR EHT I 4.01 TOTAL S/C SUBJECT TO HST IS 149.61 TOTAL PAYROLL DEBIT IS 60,259.90 DEBIT INFORMATION: XXX XXXXX XXX1923 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 9 3 1 t o C h e q u e # 0 1 6 9 6 0 i n c l u . . . P a g e 1 2 2 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 2 3 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 2 4 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 2 5 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 2 6 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 2 7 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 2 8 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 2 9 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 3 0 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 3 1 o f 1 7 9 B a y h a m C o m m u n i t y C e n t r e s C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J . . . P a g e 1 3 2 o f 1 7 9 ^ p M i n i s t r y o f E n e r g y M i n i s t e r e d e I ' E n e r g i e a O f f i c e o f t h e M i n i s t e r B u r e a u d u m i n i s t r e 4 t h F l o o r , H e a r s t B l o c k 4 e e t a g e , 6 d i f i c e H e a r s t E . x = a ^ ^ / 9 0 0 B a y S t r e e t 9 0 0 , r u e B a y O n t a r i o T o r o n t o O N M 7 A 2 E 1 T o r o n t o O N M 7 A 2 E 1 T e l . : 4 1 6 - 3 2 7 - 6 7 5 8 T e l . : 4 1 6 3 2 7 - 6 7 5 8 F a x : 4 1 6 - 3 2 7 - 6 7 5 4 T 6 I 6 C . : 4 1 6 3 2 7 - 6 7 5 4 J u l y 4 , 2 0 1 4 M E M O R A N D U M T O : O n t a r i o M u n i c i p a l L e a d e r s M E M O R A N D U M T h e H o n o u r a b l e B o b C h i a r e l l i F R O M : M u n i c i p a l E n e r g y P l a n p r o g r a m R E : O n t a r i o ' s u p d a t e d L o n g - T e r m E n e r g y P l a n , A c h i e v i n g B a l a n c e , i s c o m m i t t e d t o p u t t i n g c o n s e r v a t i o n f i r s t . P u t t i n g c o n s e r v a t i o n f i r s t m e a n s e n s u r i n g c o n s e r v a t i o n i s t h e f i r s t r e s o u r c e c o n s i d e r e d b e f o r e b u i l d i n g n e w g e n e r a t i o n a n d t r a n s m i s s i o n f a c i l i t i e s , w h e r e v e r c o s t - e f f e c t i v e . C o n s e r v a t i o n i s t h e c l e a n e s t a n d c h e a p e s t e n e r g y r e s o u r c e a n d i t o f f e r s c o n s u m e r s a w a y t o r e d u c e t h e i r e n e r g y b i l l s . T o c o n t i n u e o u r e f f o r t s t o p u t c o n s e r v a t i o n f i r s t , o u r g o v e r n m e n t I s s u p p o r t i n g l o c a l e n e r g y p l a n n i n g a n d e n g a g i n g m u n i c i p a l i t i e s t h r o u g h t h e M u n i c i p a l E n e r g y P l a n ( M E P ) p r o g r a m . a m p l e a s e d t o a n n o u n c e t h a t a s o f t o d a y , O n t a r i o w i l l b e g i n a c c e p t i n g M E P a p p l i c a t i o n s o n a n o n g o i n g b a s i s f o r t w o f u n d i n g s t r e a m s : F u n d i n g S t r e a m t o D e v e l o p a N e w M u n i c i p a l E n e r g y P l a n : S u c c e s s f u l a p p l i c a n t s t o . t h i s s t r e a m w i l l r e c e i v e 5 0 p e r c e n t o f e l i g i b l e c o s t s , u p t o a m a x i m u m o f $ 9 0 , 0 0 0 . N e w F u n d i n g S t r e a m t o E n h a n c e a n E x i s t i n g E n e r g y P l a n : S u c c e s s f u l a p p l i c a n t s t o . t h i s s t r e a m w i l l r e c e i v e 5 0 p e r c e n t o f e l i g i b l e c o s t s , u p t o a m a x i m u m o f $ 2 5 , 0 0 0 . L a u n c h e d i n 2 0 1 3 , t h e M E P p r o g r a m s u p p o r t s m u n i c i p a l i t i e s ' e f f o r t s t o b e t t e r u n d e r s t a n d t h e i r l o c a l e n e r g y n e e d s , d e v e l o p p l a n s t o m e e t t h e i r g o a l s , a n d i d e n t i f y o p p o r t u n i t i e s f o r e n e r g y e f f i c i e n c y a n d c l e a n e n e r g y . M E P s w i l l h e l p m u n i c i p a l i t i e s : a s s e s s t h e c o m m u n i t y ' s e n e r g y u s e a n d g r e e n h o u s e g a s ( G H G ) e m i s s i o n s ; . i d e n t i f y o p p o r t u n i t i e s t o c o n s e r v e , i m p r o v e e n e r g y e f f i c i e n c y a n d r e d u c e G H G . . e m i s s i o n s ; c o n s i d e r i m p a c t o f f u t u r e g r o w t h a n d o p t i o n s f o r l o c a l c l e a n e n e r g y g e n e r a t i o n ; a n d . s u p p o r t l o c a l e c o n o m i c d e v e l o p m e n t . . . C o r r e s p o n d e n c e d a t e d J u l y 4 , 2 0 1 4 f r o m M i n i s t r y o f E n e r g y r e . . . P a g e 1 3 3 o f 1 7 9 T h e M E P p r o g r a m t a k e s a n i n t e g r a t e d a p p r o a c h t o e n e r g y p l a n n i n g b y a l i g n i n g e n e r g y , g r o w t h , i n f r a s t r u c t u r e , a n d l a n d u s e p l a n n i n g . S u p p o r t i n g l o c a l e n e r g y p l a n n i n g i s p a r t o f t h e g o v e r n m e n t ' s e c o n o m i c p l a n t h a t i s c r e a t i n g j o b s f o r t o d a y a n d t o m o r r o w . T h e c o m p r e h e n s i v e p l a n a n d i t s s i x p r i o r i t i e s f o c u s o n O n t a r i o ' s g r e a t e s t s t r e n g t h s - i t s p e o p l e a n d s t r a t e g i c p a r t n e r s h i p s . Y o u r s t a f f c a n r e v i e w t h e p r o g r a m g u i d e l i n e s a n d c o m p l e t e t h e a p p l i c a t i o n f o r m a t h t t D : / / w w w . e n e r a v . a o v . o n . c a / e n / m u n i c i D a l - e n e r a v / . I f s t a f f h a v e a n y q u e s t i o n s a b o u t t h e M E P p r o g r a m , t h e y c a n e m a i l M E P ( Q ) . o n t a r i o . c a . S i n c e r e l y , ^ ( Q . ^ ^ ^ _ ^ B o b C h i a r e i l i M i n i s t e r C o r r e s p o n d e n c e d a t e d J u l y 4 , 2 0 1 4 f r o m M i n i s t r y o f E n e r g y r e . . . P a g e 1 3 4 o f 1 7 9 * . T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u l y 1 7 , 2 0 1 4 F R O M : P a u l S h i p w a y , A d m i n i s t r a t o r F I L E : S U B J E C T : G r e e n E n e r g y A c t N U M B E R : E 2 0 1 4 - 0 0 5 B A C K G R O U N D T h e G r e e n E n e r g y A c t , 2 0 0 9 S . O . 2 0 0 9 , C h a p t e r 1 2 , a s a m e n d e d , s t a t e s t h a t t h e G o v e r n m e n t o f O n t a r i o i s c o m m i t t e d t o e n s u r i n g t h a t t h e G o v e r n m e n t o f O n t a r i o a n d t h e B r o a d e r P u b l i c S e c t o r , i n c l u d i n g g o v e r n m e n t f u n d e d i n s t i t u t i o n s , c o n s e r v e e n e r g y a n d u s e e n e r g y e f f i c i e n t l y i n c o n d u c t i n g t h e i r a f f a i r s . S e c t i o n 6 o f t h e G r e e n E n e r g y A c t , 2 0 0 9 S . O . 2 0 0 9 , C h a p t e r 1 2 , a s a m e n d e d , d i c t a t e s t h a t t h e b r o a d e r p u b l i c s e c t o r s h a l l p r o v i d e a s u m m a r y o f a n n u a l e n e r g y c o n s u m p t i o n f o r e a c h o f i t s o p e r a t i o n s t h a t c o n s u m e e n e r g y . O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n s e n a c t e d u n d e r t h e G r e e n E n e r g y A c t , 2 0 0 9 S . O . 2 0 0 9 , C h a p t e r 1 2 , a s a m e n d e d , d i c t a t e s t h e p r o c e s s f o r t h e c o m p i l a t i o n , s u b m i s s i o n a n d p u b l i c a t i o n o f a n n u a l e n e r g y r e p o r t s a n d e n e r g y c o n s e r v a t i o n a n d d e m a n d m a n a g e m e n t p l a n s . S e c t i o n 5 o f O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 s p e c i f i c a l l y s t a t e s t h a t o n o r b e f o r e J u l y 1 s t , 2 0 1 3 e a c h b r o a d e r p u b l i c s e c t o r o r g a n i z a t i o n m u s t c o m p i l e , s u b m i t a n d p u b l i s h a s u m m a r y o f t h e o r g a n i z a t i o n s 2 0 1 1 c a l e n d a r y e a r a n n u a l e n e r g y c o n s u m p t i o n a n d g r e e n h o u s e g a s e m i s s i o n s w h i c h m u s t i n c l u d e a l i s t o f t h e e n e r g y c o n s u m p t i o n a n d g r e e n h o u s e g a s e m i s s i o n s f o r t h e y e a r w i t h r e s p e c t t o e a c h o p e r a t i o n a l c a t e g o r y . F u r t h e r , o n o r b e f o r e J u l y 1 o f e a c h y e a r a f t e r 2 0 1 3 , e a c h b r o a d e r p u b l i c s e c t o r o r g a n i z a t i o n m u s t c o m p i l e , s u b m i t a n d p u b l i s h a s u m m a r y o f t h e o r g a n i z a t i o n ' s a n n u a l e n e r g y c o n s u m p t i o n a n d g r e e n h o u s e g a s e m i s s i o n s w h i c h m u s t i n c l u d e a l i s t o f t h e e n e r g y c o n s u m p t i o n a n d g r e e n h o u s e g a s e m i s s i o n s f o r t h e y e a r w i t h r e s p e c t t o e a c h o p e r a t i o n a l c a t e g o r y . A d d i t i o n a l l y , a s o f J u l y 1 , 2 0 1 4 , O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 r e q u i r e s e a c h b r o a d e r p u b l i c s e c t o r o r g a n i z a t i o n d e v e l o p a n d i m p l e m e n t e n e r g y c o n s e r v a t i o n a n d d e m a n d m a n a g e m e n t p l a n s w h i c h w i l l r e q u i r e y e a r l y u p d a t e s a n d f i v e y e a r r e v i e w s . D I S C U S S I O N T h e M u n i c i p a l i t y o f B a y h a m h a s t r a c k e d a n d a n a l y z e d o p e r a t i o n e n e r g y a n d e n e r g y e f f i c i e n c y d a t a s i n c e 2 0 1 1 . A l t h o u g h t h e t r a c k i n g o f e n e r g y d a t a b y t h e M i n i s t r y o f E n e r g y w i l l e n c o u r a g e d i s c u s s i o n a n d r e f o r m p r o c e s s e s r e l a t e d t o t h e p r o c u r e m e n t , c o n s t r u c t i o n a n d o p e r a t i o n o f f a c i l i t i e s i n r e g a r d s t o e n e r g y u s a g e , t h e p r o g r a m a n d t e m p l a t e a s p r e s e n t e d , d u e t o a p p l i c a b i l i t y a c r o s s t h e m u n i c i p a l s e c t o r , r a i s e a n u m b e r o f c o n c e r n s . A s p e r S e c t i o n 5 o f O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 t h e M u n i c i p a l i t y o f B a y h a m C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n i s a t t a c h e d h e r e t o a s A p p e n d i x ' A ' S t a f f R e p o r t E 2 0 1 4 - 0 0 5 r e g a r d i n g " G r e e n E n e r g y A c t " . F i l e : . . . P a g e 1 3 5 o f 1 7 9 T E R M I N O L O G Y G r e e n H o u s e G a s E m i s s i o n s - k a C O 2 e / v r T h e k i l o g r a m s ( k g ) o f e q u i v a l e n t c a r b o n d i o x i d e ( C O 2 ) u n i t s o f G r e e n H o u s e G a s e m i s s i o n s a t t r i b u t e d t o t h e e n e r g y p u r c h a s e d a n d c o n s u m e d f o r e a c h o p e r a t i o n . G r e e n H o u s e G a s e m i s s i o n f a c t o r s a r e b a s e d o n E n v i r o n m e n t C a n a d a ' s N a t i o n a l I n v e n t o r y . 2 G r e e n H o u s e G a s I n t e n s i t y - C O 2 e / m T h e e q u i v a l e n t c a r b o n d i o x i d e ( C O 2 ) u n i t s o f G r e e n H o u s e G a s e m i s s i o n s p e r s q u a r e m e t r e o f a n o p e r a t i o n . E n e r g y U s e - e k W h / y r T h e e q u i v a l e n t k i l o w a t t h o u r s o f e n e r g y u s e d p e r y e a r f o r e a c h o p e r a t i o n . E n e r g y U s e i s c a l c u l a t e d b y c o n v e r t i n g a l l e n e r g y u s e d d u r i n g t h e y e a r t o e q u i v a l e n t k i l o w a t t h o u r s ( e k W h ) . 2 E n e r g y i n t e n s i t y - e k W h / m T h e e q u i v a l e n t k i l o w a t t h o u r s ( e k W h ) p e r s q u a r e m e t r e o f e a c h o p e r a t i o n . E n e r g y I n t e n s i t y i s c a l c u l a t e d b a s e d o n a l l o f t h e e n e r g y p u r c h a s e d a n d c o n s u m e d f o r e a c h o p e r a t i o n r e l a t i v e t o f l o o r a r e a . R E C O M M E N D A T I O N 1 . T H A T R e p o r t E 2 0 1 4 - 0 0 5 b e r e c e i v e d f o r i n f o r m a t i o n ; 2 . A N D T H A T C o u n c i l d i r e c t s t a f f t o p u b l i s h t h e R e p o r t E 2 0 1 4 - 0 0 5 i n c l u s i v e o f t h e M u n i c i p a l i t y o f B a y h a m C o n s e r v a t i o n D e m a n d M a n a g e m e n t P l a n a n d 2 0 1 2 E n e r g y C o n s u m p t i o n a n d G r e e n H o u s e G a s E m i s s i o n s S u m m a r y o n t h e M u n i c i p a l w e b s i t e i n a c c o r d a n c e w i t h O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 . R e s p e c t f u l l . p A d r a t o r S t a f f R e p o r t E 2 0 1 4 - 0 0 5 r e g a r d i n g " G r e e n E n e r g y A c t " . F i l e : . . . P a g e 1 3 6 o f 1 7 9 ^ ^ Y H A ^ f 0 d » M u n i c i p a l i t y o f B a y h a m E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n S t a f f R e p o r t E 2 0 1 4 - 0 0 5 r e g a r d i n g " G r e e n E n e r g y A c t " . F i l e : . . . P a g e 1 3 7 o f 1 7 9 T h e 2 0 1 4 - 2 0 1 9 M u n i c i p a l i t y o f B a y h a m C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n a s r e q u i r e d p u r s u a n t t o O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 a n d t h e G r e e n E n e r g y A c t i s d e s i g n e d t o a s s i s t i n f a c i l i t a t i n g t h e t r a n s i t i o n o f t h e M u n i c i p a l i t y o f B a y h a m t o w a r d a s u s t a i n a b l e f u t u r e b a s e d o n c l e a r o b j e c t i v e s a n d t a r g e t s , a n d a c a l l t o f o c u s e d c o m m u n i t y a c t i o n . T h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m i s c o m m i t t e d t o a l l o c a t i n g n e c e s s a r y r e s o u r c e s , w h e r e i t i s c o s t e f f e c t i v e a n d c o r p o r a t e l y f e a s i b l e a n d r e s p o n s i b l e t o d o s o , t o d e v e l o p a n d i m p l e m e n t a l i v i n g a n d f u n c t i o n a l E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n a s r e q u i r e d u n d e r O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 . T h e M u n i c i p a l i t y o f B a y h a m E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n s h a l l s t r i v e t o e d u c a t e s t a f f a n d p u b l i c , i m p l e m e n t e n e r g y e f f i c i e n c i e s a n d b e s t p r a c t i c e s a n d r e d u c e e n e r g y c o n s u m p t i o n a n d i t s r e l a t e d e n v i r o n m e n t a l i m p a c t . A l l M u n i c i p a l s t a f f , c o o r d i n a t e d b y t h e C A O , s h a l l w o r k t o w a r d s t h e i m p l e m e n t a t i o n , a n a l y s i s , m o n i t o r i n g a n d r e v i e w o f p r o g r e s s t o w a r d s t h e g o a l o f a n e n e r g y e f f i c i e n t a n d s u s t a i n a b l e M u n i c i p a l i t y o f B a y h a m . T h e M u n i c i p a l i t y o f B a y h a m s h a l l i n c o r p o r a t e e n e r g y e f f i c i e n c y a n d e n e r g y a w a r e n e s s i n t o a l l a r e a s o f m u n i c i p a l a c t i o n i n c l u d i n g c o r p o r a t e p r o c e d u r e s , p r o c u r e m e n t p r a c t i c e s , f i n a n c i a l m a n a g e m e n t a n d i n v e s t m e n t d e c i s i o n s , f a c i l i t y o p e r a t i o n s a n d m a i n t e n a n c e , l i f e c y c l e c o s t a n a l y s i s a n d a s s e t m a n a g e m e n t . T h e M u n i c i p a l i t y o f B a y h a m s h a l l s t r i v e t o o b t a i n t h e g o a l s o u t l i n e d i n t h e M u n i c i p a l i t y o f B a y h a m E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n i n o r d e r t o o b t a i n t h e f o l l o w i n g t a r g e t s : 1 . R e d u c e t h e g r e e n h o u s e g a s e m i s s i o n s ( k g ) o f t h e M u n i c i p a l i t y b y 1 0 % p r i o r t o J a n u a r y 1 , 2 0 2 0 ( 2 % p e r a n n u m ) . 2 . R e d u c e e n e r g y c o n s u m p t i o n ( e k W h / y r ) o f t h e M u n i c i p a l i t y b y a n a v e r a g e o f 0 . 5 % p e r y e a r b e t w e e n J a n u a r y 1 , 2 0 2 0 ( t o t a l r e d u c t i o n o f 2 . 5 % ) . O b j e c t i v e s : T h e M u n i c i p a l i t y o f B a y h a m E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n s h a l l a s s i s t i n f a c i l i t a t i n g t h e t r a n s i t i o n o f t h e M u n i c i p a l i t y t o w a r d s a s u s t a i n a b l e f u t u r e b a s e d o n t h e f o l l o w i n g o b j e c t i v e s : 1 . M a x i m i z e f i s c a l r e s o u r c e s a n d a v o i d c o s t i n c r e a s e s t h r o u g h d i r e c t a n d i n d i r e c t e n e r g y s a v i n g s . 2 . R e d u c e t h e e n v i r o n m e n t a l i m p a c t o f t h e M u n i c i p a l i t y ' s o p e r a t i o n s . 3 . I n c r e a s e t h e c o m f o r t a n d s a f e t y o f o c c u p a n t s o f M u n i c i p a l f a c i l i t i e s . 4 . P r o m o t e a c u l t u r e o f e n e r g y c o n s e r v a t i o n w i t h i n t h e M u n i c i p a l i t y a n d t h e c o m m u n i t y . T h e m a n a g e m e n t o f e n e r g y c o n s u m p t i o n a n d t h e e n e r g y p e r f o r m a n c e o f t h e M u n i c i p a l i t y o f B a y h a m i s c u r r e n t l y m o n i t o r e d c o r p o r a t e l y a n d d o e s n o t i n c l u d e a c t u a l m o n e t a r y c o s t s o f e n e r g y . T h e c u r r e n t t r a c k i n g m e t h o d i s m a i n l y u s e d f o r s a t i s f a c t i o n o f O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 a n d b u d g e t i n g p u r p o s e s . G o i n g f o r w a r d s t a f f s h a l l r e d e f i n e b a s e l i n e s t a t i s t i c s t o i n c o r p o r a t e c o s t i n g i n f o r m a t i o n a n d a l l m u n i c i p a l e n e r g y u s e . T h e 2 0 1 1 a n d 2 0 1 2 c a l e n d a r y e a r e n e r g y r e p o r t i n g t e m p l a t e s a r e a t t a c h e d h e r e t o a s A p p e n d i x ' A ' a n d A p p e n d i x ' B ' r e s p e c t i v e l y . S t a f f R e p o r t E 2 0 1 4 - 0 0 5 r e g a r d i n g " G r e e n E n e r g y A c t " . F i l e : . . . P a g e 1 3 8 o f 1 7 9 T h e M u n i c i p a l i t y o f B a y h a m E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n s h a l l p r o v i d e a r e l e v a n t s t r a t e g y w i t h c l e a r t a r g e t s i n o r d e r t o c l e a r l y c o m m u n i c a t e t h e M u n i c i p a l c o m m i t m e n t t o e n e r g y e f f i c i e n c y a n d s u s t a i n a b i l i t y . U t i l i z i n g t h e e x p e r t i s e o f p u b l i c s e c t o r o r g a n i z a t i o n s a n d t h e d e d i c a t i o n o f s t a f f , t h e M u n i c i p a l i t y o f B a y h a m s h a l l o v e r c o m e l i m i t e d f i n a n c i a l a n d h u m a n r e s o u r c e s t o c o m p l e t e a c t i o n s a s f o l l o w s t o w a r d s e n e r g y e f f i c i e n c y a n d s u s t a i n a b i l i t y . M u n i c i p a l i t y o f B a y h a m - A c t i o n s & M e a s u r e s A c t i o n S t a t u s A s s e s s m e n t I n t e g r a t e m o n i t o r i n g a n d a s s e s s m e n t s o f a l l c o r p o r a t e I n P r o g r e s s - B u d g e t e n e r g y u s e o f t h e M u n i c i p a l i t y i n t o t h e 2 0 1 5 E n e r g y C o n t i n u a l C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n C o n d u c t f a c i l i t y a u d i t s o n a l l M u n i c i p a l f a c i l i t i e s t h a t C o m p l e t i o n 2 0 1 4 C o u n c i l R e p o r t c o n s u m e e n e r g y A s s e s s e n e r g y c o m m o d i t y p r o c u r e m e n t o p t i o n s I n P r o g r e s s - C o u n c i l R e p o r t C o n t i n u a l S e e k e n e r g y e f f i c i e n c y a n d s u s t a i n a b i l i t y f u n d i n g I n P r o g r e s s - B u d g e t o p p o r t u n i t i e s C o n t i n u a l C o m m u n i c a t e a c o r p o r a t e c o m m i t m e n t t o C o m p l e t i o n 2 0 1 5 W e b s i t e s u s t a i n a b i l i t y a n d r e s p o n s i b l e e n e r g y u s e S t r e n g t h e n p a r t n e r s h i p s w i t h u t i l i t y p r o v i d e r s I n - P r o g r e s s - N / A C o n t i n u a l T r a i n s t a f f a n d c o u n c i l o n e n e r g y e f f i c i e n c y a n d C o m p l e t i o n 2 0 1 5 C o u n c i l R e p o r t s u s t a i n a b i l i t y E x p l o r e r e n e w a b l e e n e r g y g e n e r a t i o n o p p o r t u n i t i e s i n I n - P r o g r e s s - C o u n c i l R e p o r t f a c i l i t i e s t h a t a r e e n e r g y u s e o p t i m i z e d C o n t i n u a l T h e a d m i n i s t r a t i o n a n d i m p l e m e n t a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m E n e r g y C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n s h a l l b e t h e r e s p o n s i b i l i t y o f t h e C A O . A s a l l s t a f f c o n t r i b u t e t o e n e r g y u s e , a l l s t a f f s h a l l s h a r e t h e r e s p o n s i b i l i t y t o b e c o g n i z a n t o f e n e r g y u s e a n d w o r k t o w a r d s a c u l t u r e o f c o n s e r v a t i o n . T h r o u g h s t a f f t r a i n i n g a n d c o r p o r a t e i n f o r m a t i o n t r a c k i n g , t h e M u n i c i p a l i t y s h a l l b e a b l e t o s e e t h e r e s u l t s o f e f f o r t s . B y i n c o r p o r a t i n g e n e r g y u s e c o n s i d e r a t i o n i n t o t h e c a p i t a l a n d o p e r a t i n g b u d g e t p r o c e s s , s t a f f w i l l e n s u r e t h e i m p l e m e n t a t i o n o f s u s t a i n a b l e a n d e f f i c i e n t e n e r g y u s e a t a n a s s e t l e v e l m o v i n g f o r w a r d . T h e M u n i c i p a l i t y o f B a y h a m C o n s e r v a t i o n a n d D e m a n d M a n a g e m e n t P l a n s h a l l b e r e v i e w e d a n d u p d a t e d i n a c c o r d a n c e w i t h O n t a r i o R e g u l a t i o n 3 9 7 / 1 1 . S t a f f R e p o r t E 2 0 1 4 - 0 0 5 r e g a r d i n g " G r e e n E n e r g y A c t " . F i l e : . . . P a g e 1 3 9 o f 1 7 9 APPENDIX 'A' Municipality of Bayham Conservation & Demand Mangement Plan - 2011 Municipal Office 4,440 Square feet 40 34/823 kWh 5,124 Cubic meter Staffordville Fire Hall 6,068 Square feet 10 23/777 kWh 8,748 Cubic meter Bay ham Fire Stati on 3,900 Square feet 40 11,437 kWh 6,985 Cubic meter Eden Community Cente r 7,344 Square feet 10 5/293 kWh Vienna Community Center 6,800 Square feet 20 54,912 kWh 795 Cubic meter Bayham Community Center 8,000 Square feet 20 109,898 kWh 7,359 Cub ic meter Edison Museum Vienna 1,392 Square feet 20 10,675 kWh 2,316 Cubic meter Port Burwell Lighthouse 400 Square feet 20 3,640 kWh PortBurwell Library 1,900 Square feet 15 12,317 kWh 2,063 Cubic meter StraffordvNle Library 2,100 Square feet 34 22,554 kWh 980 Cubic meter Port Burwell Beach Washrooms 450Square feet 35 9,133 kWh Vienna Library 2/000 Square feet 0 10,156 kWh Interpretive Centre 800 Square feet 20 899 kWh Port Burwell Marine Museum 2,900 Square feet 20 9/259 kWh 4,071 Cubic meter PortBurwellOPP 1,350 Square feet 0 763 kWh Straffordville Garage 13/300 Square feet 40 56,197 kWh 19,113 Cubic meter PortBurwell Public Works 1/500 Square feet 0 6,060 kWh 4,986 Cubic meter Richmond Road Pump 545 Square feet 168 10296.00000 30,260 kWh Sewer Plant 10,682 Square feet 40 257057.00000 514,101 kWh Pumping Station #1 468Square feet 168 27107.00000 27/323 kWh 825 Cubic meter Pumping Station #2 468 Square feet 168 62685.00000 21/237 kWh Pumping Station #3 12 Square feet 168 9403.00000 3,935 kWh Pumping Station #4 12 Square feet 168 1567.00000 1,408 kWh Pumping Station #5 468Square feet 168 105463.00000 32,106 kWh Pumping Station #6 468Square feet 168 124688.00000 55,760 kWh Pumping Station #7 12 Square feet 168 10497.00000 3,938 kWh Pumping Station #8 12 Square feet 168 69980.00000 8/257 kWh Centre St - booster pump 48 Square feet 168 162.00000 4,768 kWh Port Burwell Fire Station 3,900 Square feet 0 12/232 kWh TOTAL 1,097,118 63,365 S t a f f R e p o r t E 2 0 1 4 - 0 0 5 r e g a r d i n g " G r e e n E n e r g y A c t " . F i l e : . . . P a g e 1 4 0 o f 1 7 9 APPENDIX 'B' Municipality of Bavham Conservation & Demand Mangement Plan - 2012 Municipal Office 4,440 Square feet 40 0 32,256 kWh 4,366 Cubic Meter Staffordville Fire Hall 6/068 Square feet 10 0 25,839 kWh 7,541 Cubic Meter Bayham Fire Station 3,900 Square feet 40 0 44,108 kWh 2/476 Cubic Meter Eden Community Center 7/344 Square feet 10 0 6/651 kWh 8,299 Cubic Meter Vienna Community Center 6/800 Square feet 20 0 67/253 kWh 742Cubic Meter Bayham Community Center 8/000 Square feet 20 0 108,151 kWh 5,073 Cubic Meter Edison Museum Vienna 1/392 Square feet 20 0 9/988 kWh 2,695 Cubic Meter PortBurwell Lighthouse 400 Square feet 20 0 2,783 kWh 0 Cubic Meter PortBurwell Library 1,900 Square feet 15 0 8,702 kWh 1,460 Cubic Meter Straffordville Library 2,100 Square feet 34 0 21,689 kWh 806 Cubic Meter Port Burwell Beach Washrooms 450 Square feet 35 0 9,888 kWh 0 Cubic Meter Vienna Library 2,000 Square feet 1 0 6,814 kWh 0 Cubic Meter Interpretive Centre 800 Square feet 20 0 2,333 kWh 0 Cubic Meter Port Burwell Marine Museum 2,900 Square feet 20 0 7,910 kWh 3/613 Cubic Meter PortBurwellOPP 1,350 Square feet 1 0 152 kWh 0 Cubic Meter Straffordville Garage 13,300 Square feet 40 0 36/360 kWh 13,319 Cubic Meter PortBurwell Public Works 1,500 Square feet 5 0 5/002 kWh 3,035 Cubic Meter Richmond Road Pump 0 168 10813 66,399 kWh 0 Cubic Meter Sewer Plant 0 40 223516 543/401 kWh 0 Cubic Meter Pumping Stati on #1 0 168 24749 28,894 kWh 1,358 Cubic Meter Pumping Station #2 0 168 64638 19,941 kWh 0 Cubic Meter Pumping Station #3 0 168 9696 3/328 kWh 0 Cubic Meter Pumping Station #4 0 168 1616 1/201 kWh 0 Cubic Meter Pumping Station #5 0 168 105546 38/035 kWh 0 Cubic Meter Pumping Station #6 0 168 147938 63,424 kWh 0 Cubic Meter Pumping Station #7 0 168 6046 3,208 kWh 0 Cubic Meter Pumping Station #8 0 168 43835 7,766 kWh 0 Cubic Meter Centre St - booster pump 0 168 65 5,296 kWh 0 Cubic Meter Port Burwell Fire Station 3,900 Square feet 1 0 5,224 kWh 3,936 Cubic Meter TOTAL 1,149,7401 54,3521 S t a f f R e p o r t E 2 0 1 4 - 0 0 5 r e g a r d i n g " G r e e n E n e r g y A c t " . F i l e : . . . P a g e 1 4 1 o f 1 7 9 9 / l o ( C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u l y 1 7 , 2 0 1 4 F R O M : P a u l S h i p w a y , A d m i n i s t r a t o r F I L E : S U B J E C T : E a s t P i e r E l e c t r i c a l S p e c i f i c a t i o n s N U M B E R : F 2 0 1 4 - 0 1 9 B A C K G R O U N D O n M a y 1 5 , 2 0 1 4 C o u n c i l d i r e c t e d s t a f f t o i n v e s t i g a t e o b t a i n i n g e l e c t r i c a l s p e c i f i c a t i o n s f o r t h e E a s t P i e r , s p e c i f i c a l l y f i n a n c i n g o f t h e s a m e . O n J u n e 5 , 2 0 1 4 C o u n c i l d i r e c t e d s t a f f t o i n v e s t i g a t e o b t a i n i n g s p e c i f i c a t i o n s f o r t h e d e s i g n o f c e m e n t l i g h t i n g p i l l a r s a n d e l e c t r i c a l s p e c i f i c a t i o n s f o r t h e e a s t p i e r . D I S C U S S I O N S p r i e t A s s o c i a t e s h a v e c o n f i r m e d t h e f e e t o d e s i g n t h e r e i n f o r c e d c o n c r e t e l i g h t p i e r s a n d t h e e l e c t r i c a l s p e c i f i c a t i o n s i n c l u d i n g s i t e s u p e r v i s i o n o f t h e c o n s t r u c t i o n s h a l l b e s i x t h o u s a n d f i v e h u n d r e d d o l l a r s ( $ 6 , 5 0 0 + H S T ) . A l t h o u g h a n a c c u r a t e p r o j e c t c o s t c a n n o t b e d e t e r m i n e d u n t i l t e n d e r i n g a n e s t i m a t i o n o f t h e p r o j e c t c o s t s i s t h r e e h u n d r e d t h o u s a n d d o l l a r s ( $ 3 0 0 , 0 0 0 ) . T h e p r o p o s e d p i e r s w o u l d b e f i v e ( 5 ) f e e t h i g h a n d a p p r o x i m a t e l y t h r e e ( 3 ) f e e t i n d i a m e t e r d r i l l e d d o w n i n t o t h e p i e r s o a n i c e j a m b w o u l d n o t s h e a r o f f t h e l i g h t s t a n d a r d s a n d d e s t r o y t h e m u n i c i p a l i n v e s t m e n t . R E C O M M E N D A T I O N 1 . T H A T S t a f f R e p o r t F 2 0 1 4 - 0 1 9 r e g a r d i n g E a s t P i e r E l e c t r i c a l S p e c i f i c a t i o n s b e r e c e i v e d f o r i n f o r m a t i o n ; 2 . A N D T H A T C o u n c i l d i r e c t t h a t s t a f f n o t p r o c e e d w i t h o b t a i n i n g e l e c t r i c a l s p e c i f i c a t i o n s f o r t h e E a s t P i e r a t t h i s t i m e ; 3 . A N D T H A T C o u n c i l r e q u e s t t h e H a r b o u r f r o n t C o m m i t t e e t o r e d i r e c t t h e i r e f f o r t s t o w a r d s a l t e r n a t i v e i n i t i a t i v e s w o r k i n g f o r t h e t h e b e t t e r m e n t o f t h e H a r b o u r f r o n t a r e a . R e s p e c t f u l l y s u b m i t t e d , h i p w ^ y A d m i n i s t r S t a f f R e p o r t F 2 0 1 4 - 0 1 9 r e g a r d i n g " E a s t P i e r E l e c t r i c a l S p e c i . . . P a g e 1 4 2 o f 1 7 9 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u l y 1 7 , 2 0 1 4 F R O M : P . S h i p w a y A d m i n i s t r a t o r F I L E : S U B J E C T : M u n i c i p a l A d m i n i s t r a t i v e R e v i e w N U M B E R : F 2 0 1 4 - 0 2 0 A s d i s c u s s e d d u r i n g t h e A d m i n i s t r a t o r R e c r u i t m e n t p r o c e s s , B a y h a m h a s m a n y o p p o r t u n i t i e s t o m o d e r n i z e a n d i n c r e a s e t h e e f f i c i e n c y a n d e f f e c t i v e n e s s o f i t s c u r r e n t o p e r a t i o n s a n d w a s o n e o f t h e k e y f o c a l p o i n t s o f t h e c u r r e n t C o u n c i l ' s A d m i n i s t r a t o r r e c r u i t m e n t p r o c e s s . C o m m e n c i n g o n M a y 6 , 2 0 1 4 , t h e A d m i n i s t r a t o r h a s r e v i e w e d t h e m a j o r a d m i n i s t r a t i v e p r o c e s s e s a n d f u n c t i o n s o f t h e M u n i c i p a l i t y . A l t h o u g h i t w a s o r i g i n a l l y p l a n n e d t h a t s u c h a r e v i e w w o u l d n o t b e p r e s e n t e d t o C o u n c i l u n t i l a t i m e a f t e r O c t o b e r 2 0 1 4 , i t h a s b e c o m e a p p a r e n t d u e t o v a r i o u s s i t u a t i o n s a n d c i r c u m s t a n c e s , i n c l u d i n g f i n a n c i a l r e a l i t i e s o f t h e M u n i c i p a l i t y o f B a y h a m , t h a t s a i d r e p o r t n e e d e d t o c o m e f o r w a r d i m m e d i a t e l y . T h e f o l l o w i n g i s a t h o r o u g h a n d c o m p r e h e n s i v e o v e r v i e w o f t h e c u r r e n t o p e r a t i n g f r a m e w o r k o f t h e a d m i n i s t r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m , i n c l u s i v e o f s t r e n g t h s , w e a k n e s s e s , a n d a p l a n f o r t h e f u t u r e . T h e c u r r e n t s t r e n g t h o f t h e M u n i c i p a l i t y o f B a y h a m i s t h e s t a f f o f t h e M u n i c i p a l i t y , s t a f f i s c o m p r i s e d o f i n d i v i d u a l s w h o t r u l y c a r e a b o u t B a y h a m a n d i n v e s t t h e m s e l v e s f u l l y i n t h e J o b . I n f a c t , g i v e n t h e c u r r e n t a d m i n i s t r a t i v e o p e r a t i n g e n v i r o n m e n t o f t h e M u n i c i p a l i t y , i t i s n o t u n r e a l i s t i c t o a s s u m e m a n y s t a f f a r e e x e r c e r t i n g e f f o r t s m u c h g r e a t e r t h a n t h e r e j o b d e s c r i p t i o n i n d i c a t e s . I t i s f u r t h e r n o t e d t h a t w h e n v a r i o u s t a s k s a r e r e d u c e d , s i m p l i f i e d e t c , s t a f f h a v e o f t e n c o m e f o r w a r d w i t h i d e a s a n d p l a n s t o i m p r o v e s e r v i c e s a n d r e d u c e c o s t s . H o w e v e r t h e s e a c t i o n s h a v e b e e n i n h i b i t e d a n d b l o c k e d d u e t o w o r k a m o u n t s a n d c u r r e n t a d m i n i s t r a t i v e p r o c e s s e s a s a r e s u l t o f t h e c u r r e n t o u t d a t e d a n d i n s u f f i c i e n t c o m p u t e r a n d o p e r a t i n g e n v i r o n m e n t o f t h e M u n i c i p a l i t y . T h e a d m i n i s t r a t i v e p r o c e s s e s o f t h e M u n i c i p a l i t y o f B a y h a m r e p r e s e n t t h e s i n g l e l a r g e s t c h a l l e n g e o f t h e M u n i c i p a l i t y o f B a y h a m . A s w i l l b e d i s c u s s e d f u r t h e r d u r i n g t h e R e c o r d s M a n a g e m e n t p o r t i o n o f t h e r e v i e w , c u r r e n t l y i n f o r m a t i o n i s l a r g e l y s l i c e d i n p a p e r d o c u m e n t s a n d i n v a r i o u s s t a f f m e m b e r s ' m i n d s . T h i s i s t h e s i n g l e l a r g e s t l i a b i l i t y o f t h e M u n i c i p a l i t y . W h e n t h e s e f a c t s a r e c u m u l a t i v e l y a s s e s s e d , i t l e a v e s s e n i o r m a n a g e m e n t i n a n e n v i r o n m e n t w h e r e d u e d i l i g e n c e , p e r f o r m a n c e m o n i t o r i n g o r a s s e s s m e n t m e t r i c s a n d r u b r i c s a r e d i f f i c u l t t o a s c e r t a i n . T h e s o l u t i o n t o t h e s e i s s u e s l i e s i n a h o l i s t i c c h a n g e a s d o c u m e n t e d i n t h e f i n a l r e c o m m e n d a t i o n a t t h e c o n c l u s i o n o f t h i s r e p o r t C o m p u t e r a n d I n f o r m a t i o n T e c h n o l o g y A t h o r o u g h r e v i e w o f t h e m u n i c i p a l c o m p u t e r a n d i n f o r m a t i o n t e c h n o l o g y i n f r a s t r u c t u r e i n c l u d e s a r e v i e w o f : N e t w o r k t o p o l o g y ( i . e . r o u t e r a n d s w i t c h c o n f i g u r a t i o n ) ; . P C i n v e n t o r y i n c l u d i n g h a r d w a r e a n d s o f t w a r e ; . S e r v e r i n v e n t o r y i n c l u d i n g h a r d w a r e a n d s o f t w a r e ; . A p p l i c a t i o n s b e i n g u s e d ; . A r e v i e w o f u p d a t e a n d c o m p u t e r u s e p o l i c i e s ; . S t a f f R e p o r t F 2 0 1 4 - 0 2 0 r e g a r d i n g " M u n i c i p a l A d m i n i s t r a t i v e I . . . P a g e 1 4 3 o f 1 7 9 B a c k u p a n d d i s a s t e r r e c o v e r y ; a n d . I n t e r n e t c o n n e c t i v i t y . . T h e M u n i c i p a l i t y c u r r e n t l y o p e r a t e s o n a h y b r i d p e e r - t o - p e e r e n v i r o n m e n t . T h i s m e a n i n g , i n t h e m a i n o f f i c e i n S t r a f f o r d v i l l e , t h e m a j o r i t y o f s t a f f h a s a t d e s k h a r d d r i v e s a n d i s c o n n e c t e d t o a s e r v e r f o r m i n i m a l a m o u n t s o f s h a r e d i n f o r m a t i o n . O u t s i d e o f t h e m a i n o f f i c e , n o o t h e r l o c a t i o n s o r s t a f f h a v e a c c e s s t o a n y o f t h e s h a r e d d a t a h e l d a t t h e S t r a f f o r d v i l l e o f f i c e . T h i s i s a m a s s i v e l i a b i l i t y a n d u n d e r m i n e s t h e w o r k o f s t a f f . A s a r e s u l t o f t h e c u r r e n t c o m p u t e r a n d i n f o r m a t i o n t e c h n o l o g y e n v i r o n m e n t i n t h e M u n i c i p a l i t y o f B a y h a m , t h e M u n i c i p a l i t y i s a t a p o i n t w h e r e i t p r e s e n t l y r e q u i r e s a p p r o x i m a t e l y $ 1 5 , 0 0 0 w o r t h o f c o m p u t e r h a r d w a r e a n d s o f t w a r e t o m e r e l y a l l o w s t a f f t o f u n c t i o n a d e q u a t e l y , w h i c h s a i d f u n d s s h a l l n o t s o l v e a n y o f t h e e x i s t i n g l i n k a g e o r d o c u m e n t m a n a g e i s s u e s . S i n c e M a y s t a f f h a v e m a d e d u e w i t h s y s t e m s t h a t d o n o t f u n c t i o n , c r a s h c o n t i n u o u s l y o r d o n o t o p e n p r o g r a m s . I n t h e c u r r e n t d a y a n d a g e , t h e c o m p u t e r a n d i n f o r m a t i o n t e c h n o l o g y e n v i r o n m e n t i s a s c r i t i c a l a s s t a f f , i t m u s t f u n c t i o n s e a m l e s s l y t o p e r m i t t h e m u n i c i p a l i t y t o f u n c t i o n e f f e c t i v e l y . W i t h p l a n n i n g a n d l i f e c y c l e b u d g e t i n g , c o s t s c a n b e c o n t r o l l e d a n d s y s t e m s c a n b e p r o p e r l y m a i n t a i n e d . T h e s o l u t i o n t o t h i s i s s u e i s t h e f i r s t p r i o r i t y o f t h e A d m i n i s t r a t o r . T o e f f e c t i v e l y d e a l w i t h p r o v i d i n g s t a f f W i t h t h e t o o l s t o a c c o m p l i s h t h e i r j o b s a n i m m e d i a t e o n e t i m e e x p e n d i t u r e o f a n a m o u n t u p t o a m a x i m u m o f $ 1 4 0 , 0 0 0 i s r e q u i r e d . T h i s a m o u n t s h a l l p r o d u c e a n e w e f f i c i e n t a n d e f f e c t i v e c o m p u t e r i n f o r m a t i o n a n d t e c h n o l o g y p l a t f o r m a n d a r e c o r d s m a n a g e m e n t p l a t f o r m t h a t w i l l a d d r e s s t h e s h o r t a n d l o n g t e r m n e e d s o f t h e M u n i c i p a l i t y . T h e M u n i c i p a l i t y c u r r e n t l y h a s a c o n t r a c t f o r c o m p u t e r a n d i n f r a s t r u c t u r e r e l a t e d s e r v i c e s w i t h T U C / P r o t e k a n d d u e t o f a m i l i a r i t y w i t h t h e o p e r a t i n g e n v i r o n m e n t , a s s i s t a n c e t o d a t e a n d r e c o m m e n d a t i o n s f r o m o t h e r M u n i c i p a l i t i e s t h i s p r o j e c t i s b e i n g r e c o m m e n d e d t o b e s o l e s o u r c e d t o t h e s a m e . A s a p o i n t o f c l a r i f i c a t i o n , t h e c o m p u t e r a n d i n f o r m a t i o n t e c h n o l o g y o f t h e M u n i c i p a l i t y o f B a y h a m i s c u r r e n t l y s e r v i c e d v i a a n a g r e e m e n t w i t h M a l a h i d e . T h e M u n i c i p a l i t y p a y s a b a s e a m o u n t a n d i s c h a r g e d a t a s t a n d a r d r a t e f o r a d d i t i o n a l w o r k . T h e c u r r e n t o p e r a t i n g e n v i r o n m e n t a s d e s c r i b e d a b o v e a n d f u r t h e r d i s c u s s e d i n t h i s r e p o r t i s n o t a r e f l e c t i o n o n t h e s u p p o r t s e r v i c e s p r o v i d e d b y M a l a h i d e a n d t h e t w o c o m p o n e n t s s h a r e n o c o n n e c t i o n p e r t a i n i n g t o t h e s t a t e o f t h e i n f r a s t r u c t u r e . M u n i c i p a l S o f t w a r e & P r o g r a m s T h e M u n i c i p a l i t y u t i l i z e s a v a r i e t y o f b u l k y s o f t w a r e t o a c c o m p l i s h d e s i r e d e n d s . F u r t h e r s t a f f a r e r e q u e s t i n g a d d i t i o n a l s o f t w a r e t o a c c o m p l i s h d e s i r e d e n d s . T h e a d m i n i s t r a t i v e r e v i e w h a s r e v e a l e d s i g n i f i c a n t a n n u a l c o s t s f o r t h e e x i s t i n g p r o g r a m s w h i c h c a n b e r e d u c e d a n d e l i m i n a t e d s h o u l d t h e M u n i c i p a l i t y i m p l e m e n t L a s e r f i c h e . M o r e i m p o r t a n t l y , t h e M u n i c i p a l i t y c u r r e n t l y o p e r a t e s o n u n s u p p o r t e d v e r s i o n s o f s o f t w a r e a n d h a r d w a r e w h i c h c r e a t e s v e r y r e a l s e c u r i t y a n d l i a b i l i t y r i s k s f o r t h e M u n i c i p a l i t y . R e c o r d s M a n a g e m e n t T h e M u n i c i p a l i t y o f B a y h a m c u r r e n t l y o p e r a t e s a D O S b a s e d r e c o r d s m a n a g e m e n t s y s t e m m a n u f a c t u r e d f r o m 1 9 8 8 - 1 9 9 3 - A s s u r e d I n f o r m a t i o n S y s t e m s I n c - A I S - R M S R e l e a s e 2 . 0 w h i c h w a s l a s t s u p p o r t e d i n F e b r u a r y o f 1 9 9 4 . S i n c e t h a t d a t e n o s u p p o r t h a s b e e n p r o v i d e d f o r t h e s y s t e m . F u r t h e r , t h e s y s t e m o n l y r e m a i n s o p e r a t i n g o n o n e c o m p u t e r a n d i f t h e c o m p u t e r c r a s h e s o r h a s a m a l f u n c t i o n , t h e e n t i r e t y o f t h e r e c o r d s m a n a g e m e n t s y s t e m w i l l b e l o s t f o r e v e r . A s i t i s , t h e s y s t e m i s o n l y a n i n d e x o f a l l c o r p o r a t e r e c o r d s , b u t w o u l d s e r v e a s c r i t i c a l m e t a d a t a t o b e u t i l i z e d i n a m o d e r n d a y s y s t e m . A d d i t i o n a l l y , d u e t o t h e D O S b a s e d s y s t e m , S t a f f R e p o r t F 2 0 1 4 - 0 2 0 r e g a r d i n g " M u n i c i p a l A d m i n i s t r a t i v e I . . . P a g e 1 4 4 o f 1 7 9 o u t s i d e c o n s u l t a n t s w i l l b e r e q u i r e d t o e x t r a c t t h e d a t a o n t h e s y s t e m t o b e t r a n s f e r r e d t o t h e n e w s y s t e m . I n c o n j u n c t i o n w i t h t h e D O S b a s e d s y s t e m , t h e M u n i c i p a l i t y m a i n t a i n s p a p e r r e c o r d s . F i r s t h a n d e x p e r i e n c e i n d i c a t e s i n f o r m a t i o n i s s t o r e d i n t h e v a u l t , w i t h e x p o n e n t i a l a m o u n t s o f o t h e r d o c u m e n t s , o r i g i n a l s o r m u l t i p l e v e r s i o n s a n d d u p l i c a t e s s t o r e d i n e a c h o f f i c e . T h i s m e t h o d o f r e c o r d m a n a g e m e n t i s a s t r o n o m i c a l l y i n e f f i c i e n t a n d a l i a b i l i t y t o t h e M u n i c i p a l i t y . A d d i t i o n a l l y , p a p e r r e c o r d s m a n a g e m e n t c o n s u m e s v a s t a m o u n t o f s p a c e . L a s t l y , i n f o r m a t i o n I s k e p t i n t h e m i n d o f v a r i o u s s t a f f m e m b e r s w h i c h i s a m e t h o d t o c a u s e i t e m s t o b e m i s s e d o r o v e r l o o k e d . P a p e r b a s e d s t o r a g e i s n o t e a s i l y s e a r c h a b l e , l a b o u r i n t e n s i v e , s e g r e g a t e s i n f o r m a t i o n f r o m d e p a r t m e n t s o u t s i d e o f t h e o r i g i n a t i n g d e p a r t m e n t a n d w i t h t h e e x c e p t i o n o f e n d o f y e a r r e c o r d s c u l l i n g a n d p r o p e r r e c o r d r e t e n t i o n i s n o t a p p l i e d t o d o c u m e n t s . E l e c t r o n i c a l l y , s t a f f c u r r e n t l y s t o r e s a l l e l e c t r o n i c d o c u m e n t s w i t h i n s h a r e d o r p r i v a t e m a p p e d n e t w o r k d r i v e s r e s i d i n g o n a f i l e s e r v e r . T h e s e d r i v e s a r e s e g r e g a t e d i n v a r i o u s u n o r g a n i z e d s t r u c t u r e s , w i t h a c t i v e d i r e c t o r y s e c u r i t y a p p l i e d i n t e r m i t t e n t l y t o f o l d e r s s o t h a t o n l y u s e r s b e l o n g i n g t o t h e a p p r o p r i a t e d e p a r t m e n t a l g r o u p h a v e a c c e s s t o p a r t i c u l a r f o l d e r s . T h e m a p p e d n e t w o r k d r i v e s a c t a s s i l o s , w h e r e o n l y t h e a s s i g n e d d e p a r t m e n t o r i n d i v i d u a l h a s a c c e s s t o t h e - c o n t e n t s w i t h i n o r i s n o t c a p a b l e o f n a v i g a t i n g t h e s t r u c t u r e s . A n o t h e r d i s a d v a n t a g e o f t h e - ^ . r w i n d o w s e n v i r o n m e n t a s a r e c o r d s t o r a g e a n d a r c h i v a l s y s t e m i s t h e d i f f i c u l t y , m o r e a c c u r a t e l y d e s c r i b e d a s i m p o s s i b i l i t y , o f m a n a g i n g r e c o r d r e t e n t i o n f o r a l l o f t h e e l e c t r o n i c d o c u m e n t s s c a t t e r e d t h r o u g h o u t . F u r t h e r , t h e s h a r e d a n d p e r s o n a l d r i v e s p r o m o t e d u p l i c a t e c o p i e s a n d r e d u n d a n c y , w i t h m u l t i p l e c o p i e s o f d o c u m e n t s e x i s t i n g , w i t h o n e c o p y p o s s i b l y h a v i n g o u t d a t e d c o n t e n t i f t h e o t h e r v e r s i o n i s u p d a t e d . I t a l s o m a k e s i t d i f f i c u l t t o t r a c k d o w n a l l o f t h e v e r s i o n s o f a d o c u m e n t i f u p d a t i n g , a r c h i v i n g o r d i s p o s i t i o n i s r e q u i r e d . A l l o f t h e a b o v e l i s t e d f a c t s c o m b i n e t o c r e a t e a s i t u a t i o n w h e r e r e c o r d r e t e n t i o n i s n o t a c c u r a t e l y a p p l i e d t o d o c u m e n t s , i f a p p l i e d a t a l l . T h e s o l u t i o n t o m a k i n g t h e M u n i c i p a l i t y o f B a y h a m a l e a d e r i n s e r v i c e a n d e f f i c i e n c y , w h i l e e n s u r i n g b u d g e t s t a b i l i t y a n d r e l i a b i l i t y i s t h e i m p l e m e n t a t i o n o f a L a s e r f i c h e E l e c t r o n i c C o n t e n t M a n a g e m e n t S y s t e m a n d t h e t r a n s i t i o n f r o m a p a p e r b a s e d r e c o r d s m a n a g e m e n t s y s t e m t o o n e b a s e d s o l e l y o n e l e c t r o n i c r e c o r d s . L a s e r f i c h e i s a c u t t i n g - e d g e d o c u m e n t m a n a g e m e n t s o l u t i o n t h a t c o m b i n e s c o m p r e h e n s i v e c o n t e n t m a n a g e m e n t f u n c t i o n a l i t y w i t h b u s i n e s s p r o c e s s m a n a g e m e n t t o o l s , t u r n i n g i n f o r m a t i o n i n t o a n a s s e t t h a t e n a b l e s e f f i c i e n c y , e f f e c t i v e n e s s a n d i n f o r m e d d e d s i o n - m a k i n g a c r o s s t h e e n t i r e t y o f a n o r g a n i z a t i o n . P a p e r r e c o r d s h a v e b e e n t h e r e c o r d m a n a g e m e n t s t a n d a r d f o r d e c a d e s , b u t o n l y o u t o f n e c e s s i t y . L a s e r f i c h e h a s t h e a b i l i t y t o c h a n g e t h e w a y t h e M u n i c i p a l i t y s t o r e s , s e a r c h e s , a n d u s e s i n f o r m a t i o n . L a s e r f i c h e h a s t h e c a p a b i l i t i e s t o r e v o l u t i o n i z e m u n i c i p a l a d m i n i s t r a t i o n a n d m o r e s p e c i f i c a l l y , t h e M u n i c i p a l i t y o f B a y h a m , a l l w h i l e r e s o l v i n g m a n y k e y i s s u e s t h e M u n i c i p a l i t y i s c u r r e n t l y f a c e d w i t h . T h e n e c e s s i t y t o m o v e t o w a r d s a n e l e c t r o n i c d o c u m e n t m a n a g e m e n t s y s t e m t h a t c a u s e s t h e i n f o r m a t i o n t o w o r k f o r t h e M u n i c i p a l i t y i n s t e a d o f t h e M u n i c i p a l i t y w o r k i n g f o r t h e i n f o r m a t i o n a r e o u t l i n e d b y a n s w e r i n g t h e f o l l o w i n g q u e s t i o n s : 1 . H o w m u c h t i m e d o e s s t a f f s p e n d s e a r c h i n g f o r d o c u m e n t s ? 2 . I s i n f o r m a t i o n s h a r e d a s f r e e l y a s i t s h o u l d b e o r d o e s p a p e r e n d u p s t u c k i n o n l y a f e w i n f o m n a t i o n / d e p a r t m e n t a l s i l o s ? S t a f f R e p o r t F 2 0 1 4 - 0 2 0 r e g a r d i n g " M u n i c i p a l A d m i n i s t r a t i v e I . . . P a g e 1 4 5 o f 1 7 9 3 . H o w o f t e n a r e i m p o r t a n t f i l e s m i s p l a c e d ? 4 . D o e s d u p l i c a t i o n o f r e c o r d s e x i s t i n t h e M u n i c i p a l i t y ? 5 . I s p r o p e r r e c o r d r e t e n t i o n a p p l i e d t o a l l M u n i c i p a l d o c u m e n t s ? 6 . W h e n m a k i n g r e q u e s t s f o r a d d i t i o n a l s t a f f , d o M u n i c i p a l i t y s t a f f r e q u e s t a d d i t i o n a l h i g h l y s k i l l e d s t a f f , o r g e n e r a l i s t a d m i n i s t r a t i v e s t a f f ? 7 . I s c o r p o r a t e i n f o r m a t i o n a n d k n o w l e d g e l o s t w h e n e m p l o y e e s l e a v e t h e M u n i c i p a l i t y ? T h e a n s w e r s t o a l l o f t h e a b o v e i n d i c a t e t h a t L a s e r f i c h e i s t h e e x a c t s o l u t i o n t h e M u n i c i p a l i t y o f B a y h a m r e q u i r e s . A c o r e u n d e r s t a n d i n g o f t h e f o l l o w i n g k e y t e r m s w i l l a s s i s t i n c o m p r e h e n d i n g t h e p o t e n t i a l o f L a s e r f i c h e . D o c u m e n t M a n a g e m e n t S y s t e m : A s y s t e m a t i c m e t h o d f o r c a p t u r i n g , s t o r i n g , l o c a t i n g , a n d t r a c k i n g i n f o r m a t i o n t h a t i s v a l u a b l e t o t h e M u n i c i p a l i t y . A n e f f e c t i v e d o c u m e n t m a n a g e m e n t s y s t e m : a ) p r o v i d e s t h e a b i l i t y t o d i g i t i z e p a p e r r e c o r d s a n d i m p o r t e l e c t r o n i c d o c u m e n t s ; b ) e f f i c i e n t l y d i s t r i b u t e s i n f o r m a t i o n a n d p r o v i d e s s e c u r e a c c e s s t o s p e c i f i e d i n f o r m a t i o n ; c ) s e c u r e l y a r c h i v e s d o c u m e n t s ; d ) d e m o n s t r a t e s c o m p l i a n c e a n d d u e d i l i g e n c e w i t h r e g u l a t o r y l e g i s l a t i o n i n c l u d i n g t h e M u n i c i p a l F r e e d o m o f I n f o r m a t i o n a n d P r o t e c t i o n o f P r i v a c y A c t a n d p r o v i d e s r e q u i r e d a u d i t t r a i l s . ^ E l e c t r o n i c R e c o r d s M a n a g e m e n t : A r e c o r d I s a n y d o c u m e n t t h a t h a s l o n g - t e r m v a l u e . R e c o r d s a r e m a n a g e d i n a c c o r d a n c e w i t h a R e c o r d R e t e n t i o n B y - l a w . A n e f f e c t i v e e l e c t r o n i c r e c o r d s m a n a g e m e n t s y s t e m p r o v i d e s p r o p e r , s t a n d a r d i z e d , c o n s i s t e n t f i l i n g p r o c e d u r e s w i t h o u t c r e a t i n g w o r k f o r s t a f f o r t h e p u b l i c . W o r k f l o w M a n a g e m e n t : T h e u s e o f s o f t w a r e t o a u t o m a t e b u s i n e s s p r o c e s s e s , i n t e g r a t e p l a t f o r m s a n d a u t o m a t i c a l l y d e l i v e r d o c u m e n t s f r o m i n d i v i d u a l s o r d e p a r t m e n t s e l e c t r o n i c a l l y . T h e k e y b e n e f i t o f w o r k f l o w m a n a g e m e n t i s t h a t i t s a v e s t i m e a n d p a p e r - d o c u m e n t s d o n ' t h a v e t o b e p r i n t e d , a n d c a n b e s t o r e d c o n s i s t e n t l y f o r e a s y a c c e s s a c r o s s t h e M u n i c i p a l i t y . L a s e r f i c h e m a k e s i t e a s y t o o r g a n i z e d o c u m e n t f l o w , r e d u c e p a p e r - h a n d l i n g a n d a d m i n i s t r a t i v e d a t a e n t r y c o s t s , a n d s a v e s t o r a g e s p a c e . L a s e r f i c h e a l s o f e a t u r e s a r o b u s t r e c o v e r y s y s t e m t o r e t r i e v e i n f o r m a t i o n a f t e r a d i s a s t e r , p l u s t h e f l e x i b i l i t y t o c h a n g e a n d a d a p t a s c o r p o r a t e b u s i n e s s a n d p r o c e s s e s e v o l v e . L a s e r f i c h e a s n o t e d a b o v e i s a d o c u m e n t m a n a g e m e n t s y s t e m . L a s e r f i c h e i s p r o v i d e d t o ' U s e r s ' s u c h a s t h e M u n i c i p a l i t y b y V a l u e A d d e d R e s e l l e r s ' o r ' V A R ' . I n O n t a r i o L a s e r f i c h e i s p r o v i d e d b y t w o V A R ' s , o n e b e i n g T h i n k D o x a n d t h e s e c o n d b e i n g R I C O H C a n a d a . T h e A d m i n i s t r a t o r h a s e x p e r i e n c e w i t h b o t h , m o s t r e c e n t l y w i t h T h i n k D o x . A s a p o i n t o f i n f o r m a t i o n , E l g i n C o u n t y a n d a n y l o w e r t i e r u t i l i z i n g L a s e r f i c h e i n E l g i n C o u n t y i s s e r v i c e d b y T h i n k D o x . L a s e r f i c h e c r e a t e s a p l a t f o r m f o r t h e M u n i c i p a l i t y t o d e v e l o p a u t o m a t i o n s w h i c h h a v e t h e a b i l i t y t o e x p o n e n t i a l l y i n c r e a s e a d m i n i s t r a t i v e e f f i c i e n c y o f t h e M u n i c i p a l i t y , f o r t h e b e t t e r m e n t o f C o u n c i l , s t a f f a n d t h e p u b l i c . W i t h o u t a c t i o n t o a d d r e s s c u r r e n t w o r k f l o w a n d o r g a n i z a t i o n a l i s s u e s a n e e d s h a l l e x i s t f o r s t a f f t o o b t a i n a d d i t i o n a l s u p p o r t s t a f f t o a c h i e v e d e s i r e d e n d s . C o n v e r s e l y , C o u n c i l i s l o o k i n g f o r c o s t s a v i n g s e v e r y w h e r e p o s s i b l e , a n d i t i s s a f e t o a s s u m e s a i d c o s t s a v i n g s w i l l c o n t i n u e t o b e s o u g h t g i v e n t h e f i n a n c i a l p r e s s u r e s w h i c h t h e M u n i c i p a l i t y , a n d a l l M u n i c i p a l i t i e s , a p p e a r d e s t i n e d t o f a c e g o i n g f o r w a r d . A s p r e v i o u s l y n o t e d , t h r o u g h t h e e f f e c t i v e c o r p o r a t e w i d e u s a g e S t a f f R e p o r t F 2 0 1 4 - 0 2 0 r e g a r d i n g " M u n i c i p a l A d m i n i s t r a t i v e I . . . P a g e 1 4 6 o f 1 7 9 o f L a s e r f i c h e , t h e M u n i c i p a l i t y c a n d e v e l o p a s o l u t i o n w h i c h w i l l m u t u a l l y a p p e a s e t h e d e s i r e d e n d s o f C o u n c i l , s t a f f a n d t h e p u b l i c . M o r e s p e c i f i c a l l y , L a s e r f i c h e a u t o m a t i o n c a n r e d u c e c u r r e n t a d m i n i s t r a t i v e b u r d e n o n e x i s t i n g s t a f f , p o s s i b l y t o t h e p o i n t w h e r e u p o n r e t i r e m e n t o r e x i t o f s o m e s t a f f , t h e p o s i t i o n ( s ) w o u l d n o t n e e d t o b e r e f i l l e d . S e c o n d l y , t h e a u t o m a t i o n o f p r o c e s s e s c a n b e d e s i g n e d t o p r o v i d e b e t t e r , m o r e e f f i c i e n t a n d e f f e c t i v e s e r v i c e t o t h e p u b l i c . N o t i n g a b o v e , n o w m o r e t h a n e v e r b e f o r e , t h e M u n i c i p a l i t y m u s t r e c o g n i z e t h a t s o l e l y p a p e r - b a s e d p r o c e s s e s a r e e x p e n s i v e a n d c a n o b s t r u c t p r o d u c t i v i t y . S i m i l a r l y , c o n t i n u i n g t o d o t h i n g s i n a c e r t a i n m a n n e r ' b e c a u s e t h a t ' s t h e w a y w e h a v e a l w a y s d o n e i t ' o r ' w e a r e a s m a l l m u n i c i p a l i t y ' c a n n o t b e a n a c c e p t a b l e r e s p o n s e w h e n a l t e r a t i o n s o r s u b s t a n t i a l o v e r h a u l s t o p r o c e s s e s a r e p r o p o s e d . A s s u m i n g t h a t 1 / 1 2 o r 3 5 m i n u t e s o f e a c h d a y s t a f f a r e i m p e d e d d u e t o l a c k o f i n f o r m a t i o n a s a r e s u l t o f t h e c u r r e n t r e c o r d s m a n a g e m e n t p r o c e s s e s o r d o w n t i m e d u e t o f a u l t y / i n s u f f i c i e n t c o m p u t e r a n d i n f o r m a t i o n t e c h n o l o g y s y s t e m s , a p p r o x i m a t e l y $ 5 4 , 3 8 3 i n 2 0 1 4 s t a f f i n g c o s t s i s d o w n t i m e . R e c o r d r e t e n t i o n a p p l i e d t o a d o c u m e n t i s g o v e r n e d b y t h e r e c o r d s e r i e s c l a s s i t r e s i d e s i n . I n L a s e r f i c h e , r e c o r d r e t e n t i o n i s b u i l t i n t o t h e f i l e s t r u c t u r e . A s s u c h , e v e r y r e c o r d i n L a s e r f i c h e h a s a n a s s i g n e d r e c o r d r s t s n t i o n a n d d e s t r u c t i o n d a t e d i c t a t e d b y t h e R e c o r d R e t e n t i o n B y - l a w . A t t h e e n d o f t h e r e t e n t i o n p e r i o d , t h e d o c u m e n t s a r e i d e n t i f i e d a n d d i s p o s e d o f a c c o r d i n g l y . R e c o r d r e t e n t i o n i s c r u c i a l t o m u n i c i p a l a d m i n i s t r a t i o n a s i t e x e r c i s e s d u e d i l i g e n c e w i t h a p p l i c a b l e l e g i s l a t i o n a n d e n s u r e s o n l y a p p r o p r i a t e d o c u m e n t s r e m a i n . L a s e r f i c h e h a s t w o m e t h o d s o f a s s i g n i n g n a m e d l i c e n s e s f o r u s e r s t o a c c e s s t h e s y s t e m . O n e m e t h o d i s t o a s s i g n a N a m e d U s e r L i c e n s e d i r e c t l y t o e a c h W i n d o w s a c c o u n t , e n a b l i n g a p a r t i c u l a r u s e r t o h a v e f u l l a c c e s s t o r e p o s i t o r i e s r e g a r d l e s s o f w h a t c o m p u t e r t h e y a r e a c c e s s i n g i t f r o m . T h e s e c o n d m e t h o d o f a s s i g n i n g l i c e n s e s i s b y a s s i g n i n g a N a m e d L i c e n s e d i r e c t l y t o a c o m p u t e r , a l l o w i n g a n y u s e r a c c o u n t l o g g e d i n t o W i n d o w s o n t h a t c o m p u t e r a c c e s s t o t h e L a s e r f l c h e r e p o s i t o r y , s o l o n g a s t h e i r u s e r a c c o u n t h a s b e e n g r a n t e d a c c e s s t o t h a t r e p o s i t o r y . A n i n i t i a l a s s e s s m e n t o f l i c e n s i n g r e q u i r e m e n t s d i c t a t e s t h a t t h e M u n i c i p a l i t y s h o u l d b e a b l e t o e f f i c i e n t l y o p e r a t e w i t h l i c e n s i n g c o n s i s t i n g o f 1 4 N a m e d U s e r l i c e n s e s f o r s t a f f a n d v a r i o u s m o d u l e s . A r o u g h b r e a k d o w n o f c o s t s b y y e a r i s a s f o l l o w s . F o r f u r t h e r i n f o r m a t i o n ( L S A P ) s t a n d s f o r L a s e r f i c h e S o f t w a r e A s s u r a n c e P l a n a n d i s a y e a r l y f e e f o l l o w i n g t h e i n i t i a l l i c e n s e p u r c h a s e w h i c h e n s u r e s u p d a t e s t o s o f t w a r e a n d t e c h n i c a l s u p p o r t . ( P l e a s e n o t e a l l f i g u r e s a r e e s t i m a t e s ) : 2 0 1 4 I . $ 7 0 , 0 0 0 - u s e r l i c e n s e s , w o r k f l o w a u t o m a t i o n / t r a i n i n g / a d d i t i o n a l m o d u l e s 2 0 1 5 i . $ 1 2 , 0 0 0 - L S A P , u s e r l i c e n s e s , w o r k f l o w a u t o m a t i o n / a d d i t i o n a l m o d u l e A n n u a l l y 2 0 1 6 & B e y o n d $ 9 , 0 0 0 - o n g o i n g L S A P c o s t s A l t h o u g h t h e c o s t o f t h e s y s t e m i n t h e p r o p o s a l m a y s e e m l i k e a l a r g e a l l o c a t i o n t o w a r d s p r o c e s s e s , i t i s c r u c i a l t o c o n s i d e r t h e i m p a c t s o f s a i d p r o c e s s . B e s t p r a c t i c e s i n d i c a t e t h a t b y l i n k i n g a n d s c a n n i n g a l l d o c u m e n t s i n t o L a s e r f i c h e , c o n s e r v a t i v e l y a n o r g a n i z a t i o n c a n S t a f f R e p o r t F 2 0 1 4 - 0 2 0 r e g a r d i n g " M u n i c i p a l A d m i n i s t r a t i v e I . . . P a g e 1 4 7 o f 1 7 9 c u m u l a t i v e l y r e d u c e s t a f f r e c o r d r e l a t e d t i m e b y ( 4 ) m o n t h s o f f u l l - t i m e e q u i v a l e n t i n d i v i d u a l s t a f f t i m e ( t h i s i s w i t h o u t a s i n g l e a u t o m a t i o n ) . A s a r e s u l t , t h e M u n i c i p a l i t y c a n h a n d l e a g r e a t e r w o r k l o a d a n d w o r k m o r e o n c r e a t i v e p r o c e s s e s a n d s o l u t i o n s a n d n o t b e h i n d e r e d b y r e p e t i t i v e a d m i n i s t r a t i v e t a s k s . A d d i t i o n a l l y , l e s s s p a c e i s r e q u i r e d f o r r e c o r d s s t o r a g e . S e c o n d l y , a s t h e b u s i n e s s p r o c e s s e s c o m p r i s e d o f w o r k f l o w s a r e d e v e l o p e d , t h e k n o w l e d g e o f t h e p r o c e s s c a n b e b u i l t i n t o t h e s t r u c t u r e o f t h e p r o c e s s . T h e m a i n b e n e f i t i s b e i n g a b l e t o m o n i t o r t h e b u s i n e s s p r o c e s s a n d c o m e i n a n d o u t o f t h e p r o c e s s a t a n y p o i n t a n d s t i l l b e a b l e t o b e f u l l y a w a r e o f e v e r y d e t a i l . A d d i t i o n a l l y , w h e n e m p l o y e e t u r n o v e r o c c u r s , w h i c h i s a r e a l i t y t h e M u n i c i p a l i t y s h a l l f a c e , b y b u i l d i n g t h e p r o c e s s k n o w l e d g e i n t o t h e s y s t e m , c o r p o r a t e k n o w l e d g e i s r e t a i n e d a n d e m p l o y e e t u r n o v e r a n d l o s s o f c o r p o r a t e k n o w l e d g e i s m i t i g a t e d . L i s t e d b e l o w i s p o t e n t i a l w o r k f l o w s f o r c o n s i d e r a t i o n t o a u t o m a t e a n d i n t e g r a t e . I n r e a l i t y , t h e p o s s i b i l i t i e s f o r a u t o m a t i o n a r e e n d l e s s . I t s h o u l d b e n o t e d t h a t t h e g r e a t e s t e f f i c i e n c i e s u t i l i z i n g L a s e r f i c h e a n d a u t o m a t i o n a r e t y p i c a l l y s e e n i n t h e f i n a n c e f i e l d s , m o r e s p e c i f i c a l l y a c c o u n t s p a y a b l e . A l i s t o f p o t e n t i a l w o r k f l o w s i n c l u d e s , b u t i n n o w a y i s l i m i t e d t o : C h e q u e R e q u i s i t i o r i A l l A c t i o n s p e r t a i n i n g t o P l a n n i n g . . A c c o u n t s P a y a b l e A p p l i c a t i o n s a n d . . C k - . i t * . ^ ' " h i o l i d a y R e q u e s t . \ ^ u t r a c t a n d A g r e e m e n t N o t i f i c a t i o n E m p l o y e e O n b o a r d i n g a n d P o l i c y P u b l i c a t i o n A p p r o v a l W o r k f l o w . . R e v i e w . F O I R e q u e s t s P e r m i t A p p l i c a t i o n - A p p r o v a l S u p p l y O r d e r i n g . . W o r k O r d e r R e q u e s t s C o m p l a i n t P r o c e s s i n g . . P a r k i n g T i c k e t P r o c e s s i n g . C o n c l u s i o n T h i s p r o j e c t i s f a r r e a c h i n g . a n d s h a l l h a v e n u m e r o u s b e n e f i t s a n d r e d u c t i o n s m o v i n g f o r w a r d a s a r e s u l t o f t h i s i n v e s t m e n t , s p e c i f i c a l l y p e r t a i n i n g t o a c h a n g e i n s c o p e o f p r o p o s e d o f f i c e r e n o v a t i o n s a s i n d i c a t e d i n R e p o r t P 2 0 1 4 - 0 1 4 . A d d i t i o n a l l y , b y e f f e c t i v e l y b u d g e t i n g a n n u a l l y a n d m a i n t a i n i n g t h e c u r r e n t s y s t e m n o a d d i t i o n a l l u m p s u m e x p e n d i t u r e s s h a l l b e r e q u i r e d . T o d e v e l o p a n e f f i c i e n t a n d e f f e c t i v e a d m i n i s t r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m , g i v i n g a l l s t a f f t h e t o o l s t o s u c c e e d a n d p r o v i d e e x c e p t i o n a l s e r v i c e s t o t h e c o m m u n i t y o f B a y h a m t h e f o l l o w i n g r e c o m m e n d a t i o n i s r e s p e c t f u l l y s u b m i t t e d . R E C O M M E N D A T I O N 1 . T H A T S t a f f R e p o r t H 2 0 1 4 - 0 1 7 r e g a r d i n g M u n i c i p a l A d m i n i s t r a t i v e R e v i e w b e r e c e i v e d f o r i n f o r m a t i o n . 2 . A N D T H A T C o u n c i l a u t h o r i z e t h e A d m i n i s t r a t o r t o u t i l i z e f u n d s t o t a l i n g a m a x i m u m o f u p t o $ 1 4 0 , 0 0 0 a n d c a r r y o u t t h e r e q u i r e d t a s k s f o r i m p l e m e n t a t i o n o f a M u n i c i p a l i t y o f B a y h a m C o m p u t e r a n d I n f o r m a t i o n T e c h n o l o g y i n f r a s t r u c t u r e r e n e w a l t o b e s o l e s o u r c e d f r o m T h i n k D o x a n d T U C M a n a g e d I T S o l u t i o n s w i t h f u n d s f r o m t h e f o l l o w i n g a c c o u n t s : a . $ 1 6 , 0 5 8 f r o m t h e C o m p u t e r E q u i p m e n t R e s e r v e b . $ 1 5 , 0 0 0 f r o m t h e R e c o r d s M a n a g e m e n t R e s e r v e c . $ 1 0 8 , 9 4 2 f r o m t h e W o r k i n g C a p i t a l R e s e r v e R e s u 1 a A d m i n i r S t a f f R e p o r t F 2 0 1 4 - 0 2 0 r e g a r d i n g " M u n i c i p a l A d m i n i s t r a t i v e I . . . P a g e 1 4 8 o f 1 7 9 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D a t e : J u l y 1 7 , 2 0 1 4 F R O M : P a u l S h i p w a y , A d m i n i s t r a t o r R e p o r t : P 2 0 1 4 - 0 1 4 S U B J E C T : P r o p o s e d M u n i c i p a l O f f i c e I m p r o v e m e n t s B A C K G R O U N D : U p o n a d o p t i o n o f t h e 2 0 1 4 C a p i t a l B u d g e t C o u n c i l a l l o c a t e d $ 2 5 , 0 0 0 t o o b t a i n s p e c i f i c a t i o n s f o r n e e d e d a r c h i t e c t u r a l a n d u t i l i t y i m p r o v e m e n t s t o t h e m u n i c i p a l o f f i c e . O n F e b r u a r y 6 , 2 0 1 4 C o u n c i l p a s s e d t h e f o l l o w i n g m o t i o n : T H A T S t a f f R e p o r t P 2 0 1 4 - 0 0 2 r e g a r d i n g P r o p o s e d M u n i c i p a l O f f i c e B u i l d i n g I m p r o v e m e n t s b e r e c e i v e d ; A N D T H A T C o u n c i l a w a r d t h e c o n t r a c t t o S J M A A r c h i t e c t u r e t o p r o v i d e a s e t o f c o n c e p t u a l p l a n s f o r o f f i c e i m p r o v e m e n t s a n d a b u d g e t f o r c o n s t r u c t i o n f o r t h e f e e a s q u o t e d b e i n g $ 4 2 5 0 p l u s t a x e s . D I S C U S S I O N T h e p r o c e s s f o r i m p r o v e m e n t s t o t h e m u n i c i p a l o f f i c e w a s n e c e s s i t a t e d d u e t o w o r k i n g s p a c e d e f i c i e n c i e s a n d n e e d e d u t i l i t y i m p r o v e m e n t s . T h e p r o j e c t w a s a w a r d e d t o S J M A A r c h i t e c t u r e I n c f r o m L o n d o n . T h e p r o p o s e d d e s i g n a n d q u o t a t i o n o f $ 3 8 8 , 5 0 9 . 2 2 + H S T f o r t h e s a m e a r e p r e s e n t e d a n d a t t a c h e d h e r e t o a s A p p e n d i x ' A ' . F o r b a c k g r o u n d , t h e a r e a s t h a t r e q u i r e d i m p r o v e m e n t a r e i t e m i z e d b e l o w , b u t a r e n o t i n c l u s i v e o f a l l t h a t n e e d s o r c o u l d b e d o n e t o t h e b u i l d i n g . T h e p r o f e s s i o n a l d e s i g n t e a m p r o v i d e d t h e i r e x p e r t i s e i n t h i s a r e a . P r o p o s e a f r o n t o f f i c e a d d i t i o n t o t h e s o u t h s i d e o f t h e b u i l d i n g t o e s s e n t i a l l y . s q u a r e o f f t h e b u i l d i n g p e r i m e t e r t o o b t a i n a d d i t i o n a l o f f i c e s p a c e P r o v i d e 3 n e w p r i v a t e o f f i c e s t o b e u s e d f o r t h e F i r e C h i e f , t h e R o a d M a n a g e r . a n d t h e P l a n n i n g C o o r d i n a t o r I m p r o v e t h e f r o n t e n t r a n c e c o n f i g u r a t i o n t o p r o v i d e u n i v e r s a l a c c e s s i b i l i t y f o r t h e p u b l i c a n d p r o v i d e 2 w o r k s t a t i o n s a t t h e f r o n t c o u n t e r P r o v i d e a d d i t i o n a l s t o r a g e f a c i l i t i e s f o r f i l e s a n d o f f i c e s u p p l i e s P o s s i b l y r e p l a c e o r r e p a i r t h e s p a l l i n g b r i c k v e n e e r o n t h e b u i l d i n g . R e p l a c e t h e a g i n g H V A C r o o f t o p u n i t s t h a t a r e a t t h e i r m a x i m u m l i f e s p a n . R e p l a c e t h e w i n d o w s o n t h e n o r t h s i d e o f t h e b u i l d i n g G i v e n t h e i m p l i c a t i o n s a n d b e n e f i t s o f i m p l e m e n t i n g a l o n g t e r m e l e c t r o n i c r e c o r d s m a n a g e m e n t s t r a t e g y a n d c o m p u t e r i n f r a s t r u c t u r e r e n e w a l p r o j e c t a s o u t l i n e d w i t h i n R e p o r t F 2 0 1 4 - 0 2 0 , i t i s a s t r o n g p o s s i b i l i t y a l l i m p r o v e m e n t s a n d s p a c e r e q u i r e m e n t s c a n b e a c c o m m o d a t e d w i t h i n t h e e x i s t i n g m u n i c i p a l o f f i c e f o o t p r i n t A c c o m m o d a t i n g s a i d r e q u i r e m e n t s i n t h e e x i s t i n g f o o t p r i n t s h o u l d c a u s e a s i g n i f i c a n t r e d u c t i o n i n p r o j e c t S t a f f R e p o r t P 2 0 1 4 - 0 1 4 r e g a r d i n g " P r o p o s e d M u n i c i p a l O f f i c e . . . P a g e 1 4 9 o f 1 7 9 c o s t s t o b e r e a l i z e d . A s f u n d s s t i l l e x i s t i n t h e d e s i g n b u d g e t i t e m , a n d S J M A A r c h i t e c t u r e I n c a l r e a d y h a s c o n d u c t e d a l l o f t h e b a c k g r o u n d i n v e s t i g a t i o n , u t i l i z i n g S J M A A r c h i t e c t u r e I n c t o p r e s e n t a s e c o n d d e s i g n a n d q u o t a t i o n s h a l l p r o v i d e C o u n c i l w i t h m u l t i p l e o p t i o n s t o c o n s i d e r d u r i n g 2 0 1 5 b u d g e t d e l i b e r a t i o n s . R E C O M M E N D A T I O N 1 ) T H A T S t a f f R e p o r t P 2 0 1 4 - 0 1 4 r e g a r d i n g P r o p o s e d M u n i c i p a l O f f i c e B u i l d i n g I m p r o v e m e n t s b e r e c e i v e d ; 2 ) A N D T H A T C o u n c i l d i r e c t s t a f f t o o b t a i n a s e c o n d c o n f i g u r a t i o n a n d q u o t a t i o n f r o m S J M A A r c h i t e c t u r e I n c u t i l i z i n g t h e e x i s t i n g m u n i c i p a l f o o t p r i n t ; 3 ) A N D T H A T b o t h d e s i g n s a n d q u o t a t i o n s b e r e f e r r e d t o 2 0 1 5 b u d g e t d e l i b e r a t i o n s . R e s p e c t f u l ! r r u 3 ( _ f . i n S t a f f R e p o r t P 2 0 1 4 - 0 1 4 r e g a r d i n g " P r o p o s e d M u n i c i p a l O f f i c e . . . P a g e 1 5 0 o f 1 7 9 P r o j e c t N o : 1 4 1 3 P r o j e c t : B a y h a m O f f i c e A d d i t o n E s t i m a t e P r o j e c t T y p e : O f f i c e t - L o c a t i o n , C i t y : S t r a t f o r d v i l l e , O n t a r i o C o n s t r . D a t e : 2 0 1 4 S t o r e y s : 1 . 0 0 B a s e m e n t : N o T o t a l F l o o r A r e a ( s f ) : 4 , 5 2 1 . 6 7 s J . 4 2 0 . 2 3 s m D u s t i n g T o t a l V o l u m e ( c f ) : 1 , 2 4 0 . 8 4 s . f . 1 1 5 . 3 2 s m A d d i t i o n L . 5 , 7 6 2 . 5 2 s . f . 5 3 5 . 5 5 T o t a l P r e p a r e d B y S J M A C o n c e p t P h a s e A r c h i t e c t u r e I n c . D e s c r i p t i o n E s t i m a t e C o s t P e r s . f . % C o s t S e c t i o n 0 0 0 0 0 A D M I N I S T R A T I O N 0 1 1 1 3 T e s t i n g 5 , 0 0 0 . 0 0 4 . 0 3 1 . 2 9 0 1 1 1 7 S u r / e y o r 3 , 5 0 0 . 0 0 2 . 8 2 0 . 9 0 S U B T O T A L 8 , 5 0 0 . 0 0 6 . 8 5 2 . 1 9 0 1 0 0 0 G E N E R A L R E Q U I R E M E N T S 0 1 0 6 1 B u i l d i n g P e r m i t s 3 . 0 0 0 . 0 0 2 . 4 2 0 . 7 7 0 1 5 1 0 T e m p o r a r y F a c i l i t i e s 3 , 0 0 0 . 0 0 2 . 4 2 0 . 7 7 0 1 5 1 0 T e m p o r a r y E n c l o s u r e s 2 , 0 0 0 . 0 0 1 . 6 1 0 . 5 1 0 1 5 3 0 B a r r i e r s 2 , 0 0 0 . 0 0 1 . 6 1 0 . 5 1 0 1 7 1 0 C l e a n i n g 2 , 0 0 0 . 0 0 1 . 6 1 0 . 5 1 S U B T O T A L 1 2 , 0 0 0 . 0 0 9 . 6 7 3 . 0 9 0 2 0 0 0 S I T E W O R K 0 2 0 7 0 S e l e c t i v e D e m o l i t i o n 5 , 0 0 0 . 0 0 4 . 0 3 1 . 2 9 S t r u c t u r a l S u p p o r t o f 0 2 0 7 1 E x i s t i n g 5 , 0 0 0 . 0 0 4 . 0 3 1 . 2 9 0 2 0 7 2 W a s t e D i s p o s a l 1 , 0 0 0 . 0 0 0 . 8 1 0 . 2 6 0 2 2 0 0 S i t e P r e p , E a r t h w o r k , 1 2 . 0 0 0 . 0 0 9 . 6 7 3 . 0 9 0 2 3 0 0 S i d e w a l k s 5 , 0 0 0 . 0 0 4 . 0 3 1 . 2 9 0 2 4 0 0 L a n d s c a p e , P l a n f i n g s 2 , 0 0 0 . 0 0 1 . 6 1 0 . 5 1 2 S t a f f R e p o r t P 2 0 1 4 - 0 1 4 r e g a r d i n g " P r o p o s e d M u n i c i p a l O f f i c e . . . P a g e 1 5 1 o f 1 7 9 S U B T O T A L 3 0 , 0 0 0 . 0 0 2 4 . 1 8 7 . 7 2 0 3 0 0 0 C O N C R E T E 0 3 1 7 5 C o n c r e t e F l o o r s 7 . 0 0 0 . 0 0 5 . 6 4 1 . 8 0 0 3 3 0 0 C a s t - l n - P l a c e C o n c r e t e 1 2 , 0 0 0 . 0 0 9 . 6 7 3 . 0 9 0 3 4 5 0 C o n c r e t e T o p p i n g 1 0 , 7 3 2 . 0 0 8 . 6 5 2 . 7 6 S U B T O T A L 2 9 , 7 3 2 . 0 0 2 3 . 9 6 7 . 6 5 0 4 0 0 0 M A S O N R Y 0 4 2 0 0 M a s o n r y - A d d i t i o n 1 8 , 0 0 0 . 0 0 4 . 5 1 4 . 6 3 M a s o n r / - E x i s t i n g 0 4 2 0 0 R e p l a c e 1 6 , 0 0 0 . 0 0 1 2 . 8 9 4 . 1 2 S U B T O T A L 3 4 , 0 0 0 . 0 0 2 7 . 4 0 8 . 7 5 0 5 0 0 0 M E T A L S 0 5 1 2 0 S t r u c t u r a l S t e e l 2 5 , 0 0 0 . 0 0 2 0 . 1 5 6 . 4 3 0 5 5 0 0 M i s c e l l a n e o u s M e t a l s 2 , 5 0 0 . 0 0 2 . 0 1 0 . 6 4 S U B T O T A L 2 7 , 5 0 0 . 0 0 2 2 . 1 6 7 . 0 8 0 6 0 0 0 W O O D A N D P L A S T I C S F i n i s h C a r p e n + r y , 1 5 , 0 0 0 . 0 0 0 6 2 0 0 M i l l w o r k 2 . 0 9 3 . 8 6 2 5 . 0 0 0 . 0 0 0 6 2 5 0 L a b o u r 2 0 . 1 5 6 . 4 3 S U B T O T A L 4 0 . 0 0 0 . 0 0 3 2 . 2 4 1 0 . 3 0 0 7 0 0 0 T H E R M . A N D M O I S T . 0 7 5 0 0 M e m b r a n e R o o f i n g 2 5 , 0 0 0 . 0 0 2 0 . 1 5 6 . 4 3 0 7 8 0 0 R o o f A c c e s s o r i e s 1 , 5 0 0 . 0 0 1 . 2 1 0 . 3 9 0 7 9 0 0 S e a l a n t s 1 . 0 0 0 . 0 0 0 . 8 1 0 . 2 6 S U B T O T A L 2 7 , 5 0 0 . 0 0 2 2 . 1 6 7 . 0 8 0 8 0 0 0 D O O R S A N D W I N D O W S W i n d o w s a n d D o o r s - 0 8 0 0 0 A d d i t i o n 1 6 , 0 0 0 . 0 0 1 2 . 8 9 4 . 1 2 W i n d o w s a n d D o o r s - 0 8 0 0 0 E x i s t i n g R e p l a c e m e n t 9 , 0 0 0 . 0 0 7 . 2 5 2 . 3 2 I n t e r i o r D o o r s , F r a m e s , 0 8 1 0 0 H a r d w a r e 8 , 0 0 0 . 0 0 6 . 4 5 2 . 0 6 0 8 7 2 1 B a r r i e r F r e e O p e r a t o r 2 , 0 0 0 . 0 0 1 . 6 1 0 . 5 1 3 S t a f f R e p o r t P 2 0 1 4 - 0 1 4 r e g a r d i n g " P r o p o s e d M u n i c i p a l O f f i c e . . . P a g e 1 5 2 o f 1 7 9 S U B T O T A L 3 5 , 0 0 0 . 0 0 2 8 . 2 1 9 . 0 1 0 9 0 0 0 F I N I S H E S C e i l i n g S u s p e n s i o n 0 9 1 2 0 S y s t e m s 5 , 0 0 0 . 0 0 4 . 0 3 . 2 9 M e + a l S + u d s , G y p s u m 0 9 2 5 0 B o a r d , I n s u l a t i o n 1 8 7 5 0 . 0 0 1 5 . 1 1 4 . 8 3 0 9 3 3 0 F l o o r i n g - A d d i t i o n 2 , 5 0 0 . 0 0 2 . 0 1 0 . 6 4 0 9 3 3 0 F l o o r i n g - R e p l a c e P o d 7 , 5 0 0 . 0 0 6 . 0 4 1 . 9 3 0 9 9 0 0 P a i n t i n g 3 . 5 0 0 . 0 0 2 . 8 2 0 . 9 0 S U B T O T A L 3 7 , 2 5 0 . 0 0 3 0 . 0 2 9 . 5 9 1 0 0 0 0 S P E C I A L T I E S 1 0 4 4 0 S i g n s 5 0 0 . 0 0 0 . 4 0 0 . 1 3 1 0 5 2 0 F i r e E x t i n g u i s h e r s 1 0 0 . 0 0 0 . 0 8 0 . 0 3 S U B T O T A l 6 0 0 . 0 0 0 . 4 8 0 . 1 5 1 1 0 0 0 E Q U I P M E N T S U B T O T A L 1 2 0 0 0 F U R N I S H I N G S 1 2 5 1 0 B l i n d s a n d S h a d e s 4 , 0 0 0 . 0 0 3 . 2 2 1 . 0 3 S U B T O T A l 4 , 0 0 0 . 0 0 3 . 2 2 1 . 0 3 1 3 0 0 0 S P E C I A L C O N S T R U C T I O N S U B T O T A L 1 4 0 0 0 C O N V E Y I N G S Y S T E M S 1 4 2 4 0 H y d r a u l i c L i f t S U B T O T A t 1 5 0 0 0 M E C H A N I C A L P l u m b i n g S y s t e m s - R o o f 1 5 4 0 0 D r a i n 2 , 0 0 0 . 0 0 1 . 6 1 0 . 5 1 H e a t i n g a n d C o o l i n g 1 5 8 0 1 ( H V A C ) 2 1 , 0 0 0 . 0 0 1 6 . 9 2 5 . 4 1 S U B T O T A l 2 3 . 0 0 0 . 0 0 1 8 . 5 4 5 . 9 2 1 6 0 0 0 E L E C T R I C A L 1 6 0 5 0 E l e c t r i c a l S y s t e m 1 2 , 0 0 0 . 0 0 9 . 6 7 3 . 0 9 S U B T O T A L 1 2 , 0 0 0 . 0 0 9 . 6 7 3 . 0 9 4 S t a f f R e p o r t P 2 0 1 4 - 0 1 4 r e g a r d i n g " P r o p o s e d M u n i c i p a l O f f i c e . . . P a g e 1 5 3 o f 1 7 9 C o n s t r u c t i o n C o s t S u b t o t a l 3 2 1 , 0 8 2 . 0 0 2 5 8 . 7 6 8 2 . 6 4 G e n e r a l C o n t r a c t o r s 1 8 0 0 0 O H & P ( 1 0 % ) 3 2 , 1 0 8 . 2 0 2 5 . 8 8 8 . 2 6 C o n s t r u c t i o n C o s t S u b t o t a l 3 5 3 , 1 9 0 . 2 0 2 8 4 . A 4 9 0 . 9 1 1 9 0 0 0 A r c h i t e c t & E n g i n e e r s 3 5 . 3 1 9 . 0 2 2 8 . 4 6 9 . 0 9 P R O J E C T T O T A L 3 8 8 , 5 0 9 . 2 2 3 1 3 . 1 0 1 0 0 . 0 0 5 S t a f f R e p o r t P 2 0 1 4 - 0 1 4 r e g a r d i n g " P r o p o s e d M u n i c i p a l O f f i c e . . . P a g e 1 5 4 o f 1 7 9 Staff Report P2014-014 regarding "Proposed Municipal Office ...Page 155 of 179 Staff Report P2014-014 regarding "Proposed Municipal Office ...Page 156 of 179 Staff Report P2014-014 regarding "Proposed Municipal Office ...Page 157 of 179 Staff Report P2014-014 regarding "Proposed Municipal Office ...Page 158 of 179 Staff Report P2014-014 regarding "Proposed Municipal Office ...Page 159 of 179 C o r r e s p o n d e n c e d a t e d J u n e 2 4 , 2 0 1 4 f r o m P a u l i n e B r o o k s r e g a r . . . P a g e 1 6 0 o f 1 7 9 C o r r e s p o n d e n c e d a t e d J u n e 2 4 , 2 0 1 4 f r o m P a u l i n e B r o o k s r e g a r . . . P a g e 1 6 1 o f 1 7 9 C o r r e s p o n d e n c e d a t e d J u n e 2 4 , 2 0 1 4 f r o m P a u l i n e B r o o k s r e g a r . . . P a g e 1 6 2 o f 1 7 9 B y - L a w Z 6 3 1 - 2 0 1 4 A B y - L a w t o f u r t h e r a m e n d Z o n i n g B y - L a w . . . P a g e 1 6 3 o f 1 7 9 B y - L a w Z 6 3 1 - 2 0 1 4 A B y - L a w t o f u r t h e r a m e n d Z o n i n g B y - L a w . . . P a g e 1 6 4 o f 1 7 9 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W N O . 2 0 1 4 - 0 8 0 A P R O V I S I O N A L B Y - L A W T O P R O V I D E F O R D R A I N A G E W O R K S I N T H E M U N I C I P A L I T Y O F B A Y H A M I N T H E C O U N T Y O F E L G I N K N O W N A S T H E P H I L L I P S M U N I C I P A L D R A I N W H E R E A S t h e E n g i n e e r S p r i e t A s s o c i a t e s o n b e h a l f o f t h e M u n i c i p a l i t y o f B a y h a m i n a c c o r d a n c e w i t h S e c t i o n # 7 8 ( 1 ) o f t h e D r a i n a g e A c t , R . S . O . 1 9 9 0 , r e q u e s t s t h a t t h e f o l l o w i n g l a n d s a n d r o a d s b e d r a i n e d b y d r a i n a g e w o r k s : P a r t L o t s 6 - 8 , C o n c e s s i o n 1 0 , M u n i c i p a l i t y o f B a y h a m A N D W H E R E A S , t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m h a s p r o c u r e d E n g i n e e r R e p o r t N o . 2 1 2 1 4 1 , p r e p a r e d b y S p r i e t A s s o c i a t e s , d a t e d M a y 2 7 , 2 0 1 4 , w h i c h i s a t t a c h e d h e r e t o a s S c h e d u l e " A " , a n d f o r m s p a r t o f t h i s B y - L a w . A N D W H E R E A S t h e e s t i m a t e d t o t a l c o s t o f c o n s t r u c t i n g t h e d r a i n a g e w o r k i s $ 7 8 , 3 0 0 . 0 0 ; A N D W H E R E A S t h e C o u n c i l i s o f t h e o p i n i o n t h a t t h e d r a i n a g e o f t h e a r e a i s d e s i r a b l e ; N O W T H E R E F O R E t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m e n a c t s a s f o l l o w s : 1 . E n g i n e e r R e p o r t N o . 2 1 2 1 4 1 , d a t e d M a y 2 7 , 2 0 1 4 a n d a t t a c h e d h e r e t o , i s h e r e b y a d o p t e d a n d t h e d r a i n a g e w o r k s a s t h e r e i n i n d i c a t e d a n d s e t f o r t h a r e h e r e b y a u t h o r i z e d a n d s h a l l b e c o m p l e t e d i n a c c o r d a n c e t h e r e w i t h . 2 . 1 T h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m m a y b o r r o w , o n t h e c r e d i t o f t h e C o r p o r a t i o n , t h e a m o u n t o f $ 7 8 , 3 0 0 . 0 0 , b e i n g t h e a m o u n t n e c e s s a r y f o r c o n s t r u c t i o n o f t h e d r a i n a g e w o r k s . 2 . 2 T h e C o r p o r a t i o n m a y a r r a n g e f o r t h e i s s u e o f d e b e n t u r e s o n i t s b e h a l f f o r t h e a m o u n t b o r r o w e d l e s s t h e t o t a l a m o u n t o f , ( a ) g r a n t s r e c e i v e d u n d e r S e c t i o n # 8 5 o f t h e A c t ; ( b ) c o m m u t e d p a y m e n t s m a d e i n r e s p e c t o f l a n d s a n d r o a d s a s s e s s e d w i t h i n t h e m u n i c i p a l i t y ; ( c ) m o n i e s p a i d u n d e r S u b s e c t i o n # 6 1 ( 3 ) o f t h e A c t ; a n d m o n i e s a s s e s s e d i n a n d p a y a b l e b y a n o t h e r m u n i c i p a l i t y , a n d B y - L a w 2 0 1 4 - 0 8 0 A P r o v i s i o n a l B y - L a w t o p r o v i d e f o r d r a i . . . P a g e 1 6 5 o f 1 7 9 B y - l a w N o . 2 0 1 4 - 0 8 0 2 s u c h d e b e n t u r e s s h a l l b e m a d e p a y a b l e w i t h i n f i v e ( 5 ) y e a r s f r o m t h e d a t e o f t h e d e b e n t u r e a n d s h a l l b e a r i n t e r e s t a t a r a t e n o t h i g h e r t h a n t h e r a t e c h a r g e d b y a c h a r t e r e d b a n k o f C a n a d a . A s p e c i a l e q u a l r a t e s u f f i c i e n t t o r e d e e m t h e p r i n c i p a l a n d i n t e r e s t o n t h e d e b e n t u r e s s h a l l b e l e v i e d u p o n t h e l a n d s a n d r o a d s a s s e t f o r t h i n t h e a t t a c h e d S c h e d u l e " A " t o b e c o l l e c t e d i n t h e s a m e m a n n e r a n d a t t h e s a m e t i m e a s o t h e r t a x e s a r e c o l l e c t e d i n e a c h y e a r f o r f i v e ( 5 ) y e a r s a f t e r t h e p a s s i n g o f t h i s b y - l a w . 4 . F o r p a y i n g t h e a m o u n t o f $ 0 b e i n g t h e a m o u n t a s s e s s e d u p o n t h e l a n d s a n d r o a d s b e l o n g i n g t o o r c o n t r o l l e d b y t h e m u n i c i p a l i t y , a s p e c i a l r a t e s u f f i c i e n t t o p a y t h e a m o u n t a s s e s s e d p l u s i n t e r e s t t h e r e o n s h a l l b e l e v i e d u p o n t h e w h o l e r a t e a b l e p r o p e r t y i n t h e M u n i c i p a l i t y o f B a y h a m i n e a c h y e a r f o r f i v e ( 5 ) y e a r s a f t e r t h e p a s s i n g o f t h i s P r o v i s i o n a l B y - l a w t o b e c o l l e c t e d i n t h e s a m e m a n n e r a n d a t t h e s a m e t i m e a s o t h e r t a x e s a r e c o l l e c t e d . 5 . A l l a s s e s s m e n t s o f $ 2 5 0 . 0 0 o r l e s s a r e p a y a b l e i n t h e f i r s t y e a r i n w h i c h t h e a s s e s s m e n t i s i m p o s e d . 6 . T h i s B y - l a w c o m e s i n t o f o r c e o n t h e p a s s i n g t h e r e o f a n d m a y b e c i t e d a s t h e " P h i l l i p s M u n i c i p a l D r a i n " . t h R E A D A F I R S T A N D S E C O N D T I M E t h i s 1 7 I n d a y o f J u l y , 2 0 1 4 a n d p r o v i s i o n a l l y t h a d o p t e d t h i s 1 7 I n d a y o f J u l y , 2 0 1 4 . M A Y O R C L E R K R E A D A T H I R D T I M E A N D F I N A L L Y P A S S E D t h i s d a y o f 2 0 1 4 . M A Y O R C L E R K B y - L a w 2 0 1 4 - 0 8 0 A P r o v i s i o n a l B y - L a w t o p r o v i d e f o r d r a i . . . P a g e 1 6 6 o f 1 7 9 C O U R T O F R E V I S I O N - M U N I C I P A L I T Y O F B A Y H A M T a k e n o t i c e t h a t t h e C o u r t o f R e v i s i o n o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m f o r c o n s i d e r i n g a n d d e t e r m i n i n g o f A p p e a l s t o t h e s a i d C o u r t o f R e v i s i o n t o t h e A s s e s s m e n t o f B y - l a w # 2 0 1 4 - 0 8 0 w i l l b e h e l d i n C o u n c i l C h a m b e r s a t T H E B A Y H A M M U N I C I P A L O F F I C E i n S t r a f f b r d v i l l e o n A u g u s t 2 1 , 2 0 1 4 a t 8 : 0 0 p . m . A l l n o t i c e s o f a s s e s s m e n t a p p e a l b y a n o w n e r s h a l l b e s e r v e d o n t h e C l e r k o f t h e M u n i c i p a l i t y A T L E A S T J O D A Y S P R I O R t o t h e f i r s t s i t t i n g o f t h e C o u r t . D a t e o f m a i l i n g C L E R K B y - L a w 2 0 1 4 - 0 8 0 A P r o v i s i o n a l B y - L a w t o p r o v i d e f o r d r a i . . . P a g e 1 6 7 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 1 A B y - L a w t o a m e n d t h e O f f i c i a l P l a n o f t . . . P a g e 1 6 8 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 1 A B y - L a w t o a m e n d t h e O f f i c i a l P l a n o f t . . . P a g e 1 6 9 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 1 A B y - L a w t o a m e n d t h e O f f i c i a l P l a n o f t . . . P a g e 1 7 0 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 1 A B y - L a w t o a m e n d t h e O f f i c i a l P l a n o f t . . . P a g e 1 7 1 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 1 A B y - L a w t o a m e n d t h e O f f i c i a l P l a n o f t . . . P a g e 1 7 2 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 2 A B y - L a w t o a d o p t a p o l i c y f o r t h e o p e r a . . . P a g e 1 7 3 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 2 A B y - L a w t o a d o p t a p o l i c y f o r t h e o p e r a . . . P a g e 1 7 4 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 2 A B y - L a w t o a d o p t a p o l i c y f o r t h e o p e r a . . . P a g e 1 7 5 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 2 A B y - L a w t o a d o p t a p o l i c y f o r t h e o p e r a . . . P a g e 1 7 6 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 2 A B y - L a w t o a d o p t a p o l i c y f o r t h e o p e r a . . . P a g e 1 7 7 o f 1 7 9 B y - L a w 2 0 1 4 - 0 8 2 A B y - L a w t o a d o p t a p o l i c y f o r t h e o p e r a . . . P a g e 1 7 8 o f 1 7 9 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W N O . 2 0 1 4 - 0 8 3 A B Y - L A W T O C O N F I R M A L L A C T I O N S O F T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M F O R T H E R E G U L A R M E E T I N G H E L D J U L Y 1 7 , 2 0 1 4 W H E R E A S u n d e r S e c t i o n 5 ( 1 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 S . O . 2 0 0 1 , C h a p t e r 2 5 , t h e p o w e r s o f a m u n i c i p a l c o r p o r a t i o n a r e t o b e e x e r c i s e d b y t h e C o u n c i l o f t h e m u n i c i p a l i t y ; A N D W H E R E A S u n d e r S e c t i o n 5 ( 3 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 , t h e p o w e r s o f C o u n c i l a r e t o b e e x e r c i s e d b y b y - l a w ; A N D W H E R E A S t h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m d e e m s i t a d v i s a b l e t h a t t h e p r o c e e d i n g s o f t h e m e e t i n g b e c o n f i r m e d a n d a d o p t e d b y b y - l a w . T H E R E F O R E T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M E N A C T S A S F O L L O W S : 1 . T H A T t h e a c t i o n s o f t h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m i n r e s p e c t o f e a c h r e c o m m e n d a t i o n a n d e a c h m o t i o n a n d r e s o l u t i o n p a s s e d a n d o t h e r a c t i o n b y t h e C o u n c i l a t t h e r e g u l a r m e e t i n g h e l d J u l y 1 7 , 2 0 1 4 i s h e r e b y a d o p t e d a n d c o n f i r m e d a s i f a l l p r o c e e d i n g s w e r e e x p r e s s l y e m b o d i e d i n t h i s b y - l a w . 2 . T H A T t h e M a y o r a n d C l e r k o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m a r e h e r e b y a u t h o r i z e d a n d d i r e c t e d t o d o a l l t h i n g s n e c e s s a r y t o g i v e e f f e c t t o t h e a c t i o n o f t h e C o u n c i l i n c l u d i n g e x e c u t i n g a l l d o c u m e n t s a n d a f f i x i n g t h e C o r p o r a t e S e a l . t h R E A D A F I R S T , S E C O N D A N D T H I R D T I M E a n d f i n a l l y p a s s e d t h i s 1 7 I n d a y o f J u l y 2 0 1 4 . M A Y O R C L E R K B y - L a w 2 0 1 4 - 0 8 3 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c . . . P a g e 1 7 9 o f 1 7 9