HomeMy WebLinkAboutJuly 16, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, July 16, 2009
7:00 p.m.
7:30 - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of council held June 18, 2009.
(b)Minutes of the special meeting of council held June 29, 2009.
(c)Added Item(s)
4.DELEGATIONS
(a)7:15 p.m. - Wanda Hoshal regarding Estherville Cemetery
(b)8:30 p.m. - Closed Session Delegation - Scott Campbell regarding closed session
confidential correspondence
5.INFORMATION ITEMS
(a)Verbal update regarding Estherville Cemetery.
(b)Copy of resolution passed June 23, 2009 by the County of Elgin regarding "Green
Energy Act".
File: C10 / A16
(c)Copy of resolution passed by the Township of Stirling-Rawdon regarding "Municipal
Drinking Water Licensing Plan".
11-24
25-27
29
31
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Page
5.INFORMATION ITEMS
File: C10
(d)Copy of resolution passed June 16, 2009 by the City of Welland regarding "Improved
funding model to ensure access to medical and health services".
File: C10
(e)Copy of resolution passed June 3, 2009 by the Town of Innisfil regarding "Ontario's
2009 Budget - Harmonized Sales Tax Affects Electricity Rates Starting July 1, 2010".
File: C10
(f)Correspondence dated June 15, 23, 30 and July 9, 2009 from Association of
Municipalities of Ontario regarding "Important Report on Early Learning Signals
Direction Ontario Must Take for Future Prosperity", "Support for Inclusion of Animals
in Municipal Emergency Plans", "WDO Used Tire Plan Comes Into Effect September
1, 2009", "Municipal, Provincial, Federal, and Business Leaders Working Together",
"AMO Report to Members on June 2009 Board Meeting", "Count Me in Community
Challenge Launch" and "Planning Act Survey".
File: A01
(g)News Release dated May 14 and 25, 2009 from Ted Arnott, MPP Wellington -
Halton Hills regarding "Liberals vote against protection for volunteer firefighters" and
"MPP Arnott keeps up the fight for volunteer firefighters".
File: A16
(h)Correspondence dated July 2, 2009 from Mat Redsell regarding "actions of local
municipal council", additional correspondence regarding "Practical Star Gazing".
File: C13
(i)Interpretive Centre Workgroup draft minutes of meeting held June 17, 2009.
File: C06
(j)Edison Museum Building Committee draft minutes of meeting held June 17, 2009.
File:C06
(k)Bayham Community Centres Committee draft minutes of meeting held April 30 and
June 25, 2009.
File: C06
(l)Museums Bayham draft minutes of meeting held June 10, 2009.
File: C06
(m)Cenotaph Committee draft minutes of meeting held June 25, 2009.
File: C06
33
35-36
37-52
53-55
57-59
61-62
63
65-72
73-78
79
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Page
5.INFORMATION ITEMS
(n)Correspondence dated June 11, 2009 from Ministry of Agriculture, Food and Rural
Affairs regarding "Drains Action Working Group".
File: A16
(o)Elgin County OPP Media Release dated Jun 29/09 regarding "Theft From Little Beach
- Port Stanley", "R.I.D.E. Programs Elgin County" and "Break and Enter to Cottages
in Port Stanley".
File: P17
(p)LAS Communication dated June 22, 2009 regarding "Municipalities Will Save 35%
Through Electricity Program Purchase".
File: a01
(q)Correspondence dated June 17, 2009 from Play Works regarding "The Youth
Friendly Community Recognition Program". (information brochure available)
File: R06
(r)Correspondence dated June 25, 2009 from Ministry of Natural Resources regarding
"Wildlife Rabies Control Operations".
File: A16
(s)Correspondence dated June 15, 2009 from OMAFRA regarding "Ontario Proposes
New Rules For Green Energy Projects McGuinty Government Invites Public Input".
File:A16
(t)Lake Erie Region Source Protection Committee draft minutes of meeting held June 4,
2009.
File: E00
(u)News Release dated July 3/009 from Grand River Conservation Authority regarding
"Province looking for public comment on discussion paper on drinking water source
protection".
File: E00
(v)Correspondence dated June 30, 2009 from Minister of Natural Resources regarding
"resolution to increase funding to conservation authorities".
File: A16
(w)Correspondence dated July 7, 2009 from Municipal Employer Pension Centre of
Ontario regarding "OMERS Sponsors Corporation - Disposition of Contribution and
Benefit Proposals".
File: F09
81-82
83-84
85
87
89
91-92
93-102
103
105
107-108
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5.INFORMATION ITEMS
(x)Ontario Good Roads Association newsletter dated June 2009 regarding "Highlights
from the Board of Directors".
File: A01
(y)Correspondence from Canada Mortgage and Housing Corporation regarding "The
Municipal Infrastructure Lending Program".
File: A16
(z)Correspondence dated July 11, 2009 from Sean Hurley regarding "More Ferry
Questions".
File: C13
(aa)Correspondence dated June 4, 2009 from Ontario Federation of Agriculture regarding
"visibility of 911 signs".
File: A16
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2009-27 regarding Draft License System for Refreshment Vehicles
Draft By-law 2009-086.
File: P09
(b)Draft By-Law 2009-088 being a by-law to adopt a road access and/or water/sewer
services permit policy & procedure.
(c)Staff Report D2009-29 regarding Peters' North Hall Subdivision Application.
File: D12.PETERS
(d)Staff Report D2009-30 regarding Peters Consent Application E75/08.
File: D10.09.PETERS
(e)Staff Report D2009-31 regarding Heckman Consent Application E42/09.
File: D10.09 HECKMAN
1.PUBLIC MEETING
1.Public Meeting
109-112
113
115-117
119
121-129
131-134
135-144
145-147
149-156
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Council Agenda July 16, 2009
Page
1.Public Meeting
(a)7:30 p.m. - Rezoning Application: to change the zoning on a 5.9 hectare
(14.5 acre) parcel of land from Agriculture (A1) Zone and the Special
Agricultural (A2) Zone to a site-specific Agricultural (A1-##) submitted by
Otter's Edge Estates/Jammie Underhill Farms. File: D14.OTTR
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2009-28 regarding Otter's Edge Estates / Jammie Underhill
Farms Rezoning.
File: D14.OTTR
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report PW2009-16 regarding Multi Use Tractor.
File: F18
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
157-175
177-211
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Council Agenda July 16, 2009
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8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit Report for month ending June 30, 2009.
File: P10
(b)Staff Report PR2009-15 regarding Straffordville Library Roof Repairs.
File: A20
(c)Staff Report P2009-021 regarding Straffordville Fire Station Heating Unit.
File: P16
(d)Staff Report P2009-022 regarding Appointment of By-Law Enforcement Officers.
File: P01
(e)Staff Report P2009-23 regarding Emergency Management Program Second Quarter
Report.
File: P16
(f)Staff Report P2009-024 regarding By-Law Enforcement Program - 2009 2nd
Quarter Report.
File: P16
(g)Staff Report P2006-025 regarding 2009 Second Quarter Report - Fire.
File: P16
(h)Correspondence dated June 15, 2009 from Electrical Safety Authority regarding
"Advisory regarding identified public safety concerns with street lights" and invitation to
symposium on street lighting issues.
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #6641 to Cheque #6744 inclusive, totaling
$1,167,236.23 and Payroll Disbursements for the period ending May 31, June 14 and
June 28, 2009 totaling $59,881.75, $115,259.50 and $60,713.25 respectively.
(b)Staff Report E2009-07 regarding Septage Receiving.
File: E01
(c)Staff Report E2009-09 regarding Water Infrastructure Project.
File: E08
(d)Staff Report F2009-34 regarding Financial Report for the period ending June 30,
2009.
File: F03
213
215-217
219-221
223-225
227-229
231-235
237-243
245-249
251-266
267-269
271-272
273-312
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Council Agenda July 16, 2009
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9.FINANCE, ADMINISTRATION & PERSONNEL
(e)Staff Report F2009-35 regarding Water Infrastructure Project Interim financing.
File: E08
(f)Staff Report F2009-27 regarding Playground Equipment.
File: F11
(g)Staff Report C2009-013 regarding 2010 Election Voting & Questions.
File: C07
(h)Staff Report D2009-27 regarding SWOOP 2010 Orthophotography Project.
File: D00 / L04
(i)Correspondence dated June 2009 from Canadian Union of Postal Workers regarding
"Deregulation".
File: A01
(j)Draft By-Law 2009-049 being a by-law to aluthorize the renewal of an agreement
with Norfolk Disposal Services Limited.
(k)Correspondence dated June 19, 2009 regarding concerns from the Horticultural
Society about flower gardens at the Port Burwell Cenotaph and email advising of
resignation of Shelley McGee from the Cenotaph Committee.
File: C12
(l)Staff Report C2009-12 regarding Siltation Study - Port Burwell Harbour (deferred
from Jun 18/09 meeting).
File: E10
(m)Correspondence dated July 16, 2009 from Eden & Area Community Centre
regarding "desire to continue operating Eden and Area Community Centre" and Staff
Report PR2009-14 regarding Eden Community Centre - Repairs and Designated
Substances deferred from June 18/09 meeting.
File: A20
(n)Staff Report C2009-14 regarding Cemetery Markers - Glen Erie Line.
File: S09
(o)Request to investigate public parking at the lot behind the sewage treatment plant.
(p)Draft By-Law 2009-094 being a By-Law to authorize the execution of a Government
authorized requester agreement with the Ministry of Transportation of Ontario.
313-314
315-316
317-326
327-333
335-344
345-347
349-350
351
353-361
363-367
369
371
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Council Agenda July 16, 2009
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9.FINANCE, ADMINISTRATION & PERSONNEL
(q)Request from Museum Board for Council to consider enhancing the existing tourism
signs to darken the word "discover" so that it more visible.
10.ENVIRONMENT
(a)Staff Report E2009-010 regarding Infrastructure Preventative Maintenance.
File: E01
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of council held June 18, 2009.
(c)Closed session draft minutes of Community Centres meeting held June 25, 2009.
(d)Confidential Staff Report regarding potential acquisition or disposition of land.
(e)Confidential Staff Report regarding litigation or potential litigation.
(f)Confidential memorandum regarding litigation or potential litigation.
(g)Delegation - 8:30 p.m. regarding advice that is subject to solicitor-client privilege
(h)Out of Camera.
12.BY-LAWS
(a)By-Law 2009-049 A By-Law to authorize the renewal of an agreement (Norfolk
Disposal)
(b)By-Law 2009-086 A By-Law to License refreshment vehicles
(c)By-law 2009-088 A By-Law to adopt a permit policy and procedure (road
access / water/sewer services)
(d)By-Law 2009-089 A By-Law to further amend By-Law 2007-059 (Appointment
of By-Law enforcement officers)
373-378
379-381
383-390
391-394
395
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Council Agenda July 16, 2009
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12.BY-LAWS
(e)By-Law 2009-091 A By-Law to authorize the execution of an agreement with PK
Construction Inc. (Septage receiving facility)
(f)By-Law 2009-092 A By-Law to further amend By-Law 2009-006 (Committee
Members)
(g)By-Law 2009-094 A By-Law to authorize the execution of a Government
authorized requester agreement (Ministry of Transportation)
(h)By-law 2009-093 A By-law to confirm all actions of Council
13.ADJOURNMENT
397
399
401
403
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Page 10 of 403
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAIVI
9344 Plank Road, Straffordville
Thursday, June 18, 2009
7:00 p.m.
6:30 p.m. Committee of Adjustment - Minor Variance Application
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, June 18,
2009 in the Council Chambers. Present were Mayor L¡mn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Adminishator Kyle Kruger and Clerk
Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill, Chief Building Ofücial Bill Knifton and
Public Works Manager Gerry LeMay were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECTTNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of Council held June 4,2009.
2009-322
Moved by Councillor E Ketchab
Seconded by Councillor C Evanitski
I'THAT the minutes of the regular meeting held June 412009 be approved
as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
4. DELEGATIONS
Council consented to the addition of delegations and bringing forward items 9(c) -
Marion Rodgers, 9(g) - Kim Tait and 5(a) - Wanda Hoshal.
(a) 7:05 p.m. Auditors Graham, Scott, Enns regarding 2008 Financial Statements and
Auditors Report Item 9(b)
Mr. Robert Foster of Graham Scott Enns presented the audited 2008 financial
statements for the municipality. He confirrned that the municipalþ is in a sound
Page I of 14
Minutes of the regular meeting of council held June 18, 2009...
Page 11 of 403
Council Minutes June 18,2009
(c)
financial position. He projected asset management costs for 2010 of $30,000 to
$40,000.
Mr. Foster thanked Council and attendees for their interest in the presentation of
the statements.
Regarding item 9(c), Ms. Marion Rogers presented a proposal to Council
requesting the issuance of maniage licenses locally and support for her appointment
as an offrcial to solemnize maniages. She suggested there is a need for such services
in Port Burwell/Bayham and that the proposal would help promote the area and
provide employment opportunities beneficial to the local economy.
It was noted that the Clerk has the authority to appoint such offrcials and is
responsible for ensuring that the regulations are met. Staff were requested to
research the requirements and legalities of such an undertaking and report back to
Council.
7:30 p.m. Mike Timmennans, Country Camping to provide details of upcoming
event to be held at the campground. Item 9(f)
Mr. Mike Timmermans advised that he had recentþ purchased the Country
Camping property and is interested in expanding musical entertainment at the site
tluough a'boncert" setting, such as BayFest, with ovemight camping. He would like
to hold a big band event on the Labour Day weekend.
Mr. Timmermans is to receive a copy of the noise by-law and meet with staffto
discuss zoning, noise by-law compliance and any other concems.
7:45 p.m. Kim Tait regarding Eden Community Cenfe
Regarding item 9(g) Mrs. Kim Tait advised that the Eden community wishes to
continue to use the centre there. She commented that they could use more time and
volunteers to help with repairs. She added that the group will meet on Jwe 22id
and invited Council to attend. Deputy Mayor Evanitski, Councillors Casier and
Ketchabaw and Administrator Kruger offered to attend.
5. INF'ORMATION ITEMS
Verbal update regarding Estherville Cemetery.
Regarding item 5(a) Mrs. Wanda Hoshal cited new infonnation regarding a find of
broken cemetery markers, possibly from Estherville. She suggested municipal
insurance should cover the costs to retrieve the stones and put them back at the
cemetery site.
It was confirmed that no action has been taken in regard to rezoning the abutting
property. Further update was delayed pending presentation of item 8(a) by
Councillor Taylor.
(b)
(a)
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Minutes of the regular meeting of council held June 18, 2009...
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Council Minutes June 18,2009
(b) Copy of resolution passed Jlurire 2, 2009 by the Corporation of the Township of
Bonnechere Valley regarding "annual grants for public libraries".
File: C10
(c) Correspondence received from Wallaceburg Disaster Relief Committee regarding
"financial assistance to assist victims of flood damages".
File C10
(d) Copy of resolution passed May 25,2009by the Town of Fort Erie regarding
"Petition Province to include hospitals under jurisdiction of Ombudsman".
File: ClO
Mayor Acre suggested this item should be supported and offered to t¿ke to the
next hospital board meeting for consideration.
(e) Copy of resolution passed May 19, 2009 by the City of Pickering regarding
"Hannonized Sales Tax".
File C10
(Ð Copy of resolution passed May 25,2009 by the Corporation of the Town of
Hawkesbury regarding "Economic climate Investment and jobs".
File ClO
(g) Copy of resolution passed May 20,2N9 by the Municipality of Hastings Highlands
regarding "emergency service during downed power lines".
File: ClO
(h) Correspondence dated June 1, 5, 10 and 11,2009 from Association of
Municipalities of Ontario regarding "Needle Safety Regulatory Review", "Federal
and Provincial Govemments Commit $2.3 Billion to Municipal Inf¡astructure in
Ontario", "Feed-in TariffContract Posted for Comment", "Count Me In!
Community Challenge Now Underway", "Ministry of Municipal Affain and Housing
signs $1.2 billion Housing Agreement with Federal Government" and "Green Energy
Act Planning Approval Regulation Consultations".
401
Mayor Acre noted that Jim Wilgar had commented at the Wind Interpretive Cenhe
meeting, that the number of existing turbines conskucted along the Lake Erie
shoreline would have been greatly reduced had the draft regulations of the new
'Green Energy" legislation been in place. Public input is being invited by the
Province regarding the new rules for Green Energy projects.
(Ð Conespondence dated June 3, 2009 f¡om Ministry of Municipal Affairs and
Housing regarding "Affordable Housing Shategy Consultations Launched McGuinty
Govemment Seeks Input On Long-Term Plan".
File: 416
() Bayham Health & Safety Committee minutes of meeting held Thursday,May 14,
2009.
File: C06
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Minutes of the regular meeting of council held June 18, 2009...
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Council Minutes June 18,2009
(k) Correspondence dated May 21,2009 from Great Lakes and St. Lawrence Cities
Initiative regarding "The Mayors' Great Lakes Action Plan".
File: Al6
0) Lake Erie Region Source Protection Committee draft minutes of meeting held
Thursday, May 7,2009.
File: E00
(m) Lake Erie Region Source Protection Committee agenda of meeting held Thursday,
Jtne4,2009.
File: E00
(n) Long Point Region Conservation Authority Board of Directors minutes of meeting
heldMay 6,2009.
File: Al6
(o) Email correspondence from Community Futures Development Corporation of
Middlesex County regarding "Small Business Intemship Program".
File: Al6
(p) Correspondence dated June 3, 2009 from County of Elgin regarding "Elgin County
and the Municipality of Durham Win A.M.C.T.O.'s E.A. Danby Award".
File: 416
(q) Ontario Good Roads Association newsletter dated April 2009 regarding "Highlights
from the Board of Directors".
File: 401
(r) Ontario Chamber of Commerce "Focus" newsletter.
File: A0l
G) South West Local Health Integration Network highlights - May 2009.
File: A0l
(t) Correspondence dated May 15, 2009 from Ontario Heritage Trust regarding
"2009 Recognition programs".
File: R01
(u) Correspondence dated June 1, 2009 from the Govemment of Canada and the
Province of Ontario regarding "Sport Funding Announcement".
File:416
2009-323
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT information items 5(a) through 5(u) be received for information."
CARRIED TINANIMOUSLY
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Minutes of the regular meeting of council held June 18, 2009...
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Council Minutes June 18,2009
2009-324
Moved by CouncillorM Taylor
Seconded by Councillor W Casier
I'THAT Council support the resolution by the Township of Bonnechere
Valley requesting an increase in provincial grants for libraries to 15olo of
Iibrary annual revenue.t'
CARRIED UNANIMOUSLY
6. PLA¡INING. DEVELOPMENT. RECREÁ.TION & TOtruSM
(a) Staff Report D2009-22 regarding Draft License System for Refreshment Vehicles
was presented by the Planning Co-ordinator.
File: P09
Council discussion raised concerns that the requirements contained in the draft by-
law were more far-reaching and restrictive than what Council had originally
envisioned.
2009-325
Moved by Councillor E Kechabaw
Seconded by Councillor C Evanitski
"THAT StaffReport D2009-22 regarding licensing refreshment vehicles be
deferred.t'
CARRIED UNANIMOUSLY
(b) Staff Report D2009-23 regarding Schroyens Consent Application F'27109.
File: D10.09
2009-326
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
*THAT StaffReport D2009-23 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance applicationE?Tlû9, submitted by Kari
Schroyens, be approved subject to:
1. copy of a final survey provided to the municipality
2. apportionment of assessment for drainage as per the Draínage
Act reqtirements
3. Letter of Undertaking confirming the conveyance of the severed
parcel to the adjacent property owned by Wayne and Stacie
DeJong identified as assessment Roll # 34-01-000-004-0240
4. the removal or relocation of the small shed from the identified
easement area.tt
Councillor Tøylor noted hís opposítion to decisìons made based on
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Minutes of the regular meeting of council held June 18, 2009...
Page 15 of 403
Council Minutes June 18,2009
assessment mappíng not necessarþ beíng conect ønd requested ø recorded
vole.
In Føvour Opposed
Møyor Acre Councillor Taylor
Councíllor Casier
Depury Møyor Evønitski
Councíllor Kelchøbaw
Motion Canied on a vote of 4 to I in favour
(c) Staff Report D2009-24 regarding Hildebrandt Consent Application 837109.
File: D10.09
2009-327
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
*THAT Staff Report D2009 -24 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application 837/09, submitted by John
Hildebrandt and Wilhelm Hildebrandt, be approved subject to:
1. copy of a final survey provided to the municipality
2. apportionment of assessment for drainage as per the Drainaee
Act reqtirements
3. $500 cash-inlieu of parkland dedication fee
4. providing water quality testing reports, including testing for
nitrates and bacteria, to demonstrate potability for residential
use
5. providing water quantity testing report to demonstrate quantity
for residential use
6. Sewer Services Permit
7. Lot Grading Plan"
Councìllor Taylor noted his opposition to decisions made based on
assessment mappìng nol necessaríly being conect and requesled a recorded
vote.
InFavour Opoosed
Mayor Acre Councìllor Taylor
Councíllor Casíer
Deputy Møyor Evanítskì
Councillor Ketchabaw
Motion Carried on a vote of 4 to I in favour
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Council Minutes June 18,2009
(d) Staff Report D2009-25 regarding GranlOakley Consent Application 839109.
File:D10.09
It was noted that the building, encroaching on the public right-of-way, is in good
condition and rather than be demolished, an encroachment agreement may be in
order.
2009-328
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report D2009 -25 be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance application 839/09, submitted by Timothy and
Sherri Oakley, be approved subject to:
1. copy of a final survey provided to the municipality
2. rezoning ofthe severed and retained parcels
3. Letter of Undertaking confirming the merger of the severed
parcel with the property identified as Assessment Roll # 34-01-
000-004-09201
4. Site Plan Agreement between the owner of the northerly
industrial lands and the municipality
5. removal or relocation of the barn from the identified public
right-of-way or the owner enter into an encroachment agreement
with the municipality
6. removal of windows and debris from the identified public right-
of-way.tt
Councillor Taylor noted his opposition to decisions møde based on
assessmenl mapping not necessørþ beíng cotect and requested ø recorded
vote.
In Favour Ooposed
Mayor Acre Councíllor Taylor
Councíllor Casíer
Deputy Mayor Evanítski
Councíllor Ketchabaw
Motion Carried on a vote of 4 to I in favour
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report DR2009-007 regarding Petition for Drainage from Jan Collins & John
Pedersen.
File: E09
2009-329
Moved by councillor E Ketchabaw
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Council Minutes June 18,2009
Seconded by Councillor C Evanitski
"THAT Council of the Municipality of Bayham acknowledges the filing with
the Clerk of the Petition for drainage works by Jan Collins and John
Pedersen on June 8,2009.
AND THAT Staff Report DR2009-007 regarding the petition for drainage
improvement be received;
AND THAT Council wishes to proceed with this matter and appoints
Spriets Associates, Engineers, to prepare a preliminary report on the
proposed drainage area, pursuant to Section 5 of the Drainage Act, for
Council's consideration."
CARRIED UNANIMOUSLY
(b) StaffReport PW2009-12 regarding Hot Mix Transporter Tender.
File: Fl8
The Manager of Public Services requested defenal of this item until the next
meeting
2009-330
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT StaffReport PW2009-12 be deferred.rr
CARRIED T.]NANIMOUSLY
(c) Staff Report PW2009-13 regarding Steel lnsulating Siding Works Garage.
File: Fl8
2009-331
Moved by Councillor C Evanimki
Seconded by Councillor E Ketchabaw
"THAT StaffReport PW2009-13 be received;
AND THAT By-Law No. 2009-084 being a bylaw to authorize the
execution of a contract agreement with Ed Matthews Construction for the
supply and Ínstallation of steel insulated siding be presented to Council for
enactment.rr
CARRIED UNANMOUSLY
(d) Staff Report PW2009-14 regarding Supply and lnstall Sand/Salt Shed.
File: Fl8
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Minutes of the regular meeting of council held June 18, 2009...
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Council Minutes June 18,2009
2009-332
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"TIIAT StaffReport PW2009-14 be received;
AND THÁ.T By-Law No. 2009-085 being a by-law to authorize the
execution of an agreement with Cover-All Building Systems of Ontario for
the supply and installation of a SandiSalt Shed be presented to Council for
enactment.tt
CARRIED LTNANIMOUSLY
(e) Staff Report PW2009-15 regarding Sweepster Broom for Loader.
File: Fl8
2009-333
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT StaffReport PW 2009-15 be received;
AND THAT Council authorize the acquisition of the Sweepster Angle
Broom from Strongco Equipmentin accordance with the tender submitted
June 2, 2009, at a price of $20,100 plus applicable taxes."
CARRIED UNANIMOUSLY
8. PROPERTY. BTJILDING & PROTECTIVE SERVICES
(a) Request from Councillor Taylor to discuss grave markers.
Councillor Taylor provided information he had acquired through contact with a
former Bayham resident regarding a number of markers placed along the Glen Erie
Line road allowance about 40 years previous, believed to be from the Estherville
cemetery. Cr. Taylor apologized for not giving other Council members ample
opportunity to attend the site when he met with a local news reporter. The on site
investigation had detennined that some narnes inscribed on the markers were still
legible, one being McConnell, another Saxon. Cr. Taylor suggested the area be
excavated and road works delayed until markers are put where they belong.
Involvement of the Cemeteries Regulations Branch was again raised. The
Administrator advised that staff are working with the local MPP and the Cemeteries
Branch, noting that graves markers are not an area of Provincial interest, but rather
the responsibility, if any, of the municipality. It was agreed that engineering staff at
the County of Elgin and the Long Point Region Conservation Authority be
contacted for input.
Page9 of 14
Minutes of the regular meeting of council held June 18, 2009...
Page 19 of 403
Council Minutes June 18,2009
9. FINA¡ÍCE. ADMINISTBATION & PERSOI\NEL
(a) Cheque Register being Cheques #6563 to Cheque #6640 inclusive, except
Cheques #658land #6305, totaling $135,088.72. Payroll Disbursements not
available.
2009-334
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
'|THAT Cheque Register being Cheque #6563 to Cheque #6640 inclusive,
except Cheques #6581 and #6305 totaling $135,088.72 be approved."
CARRIED UNANIMOUSLY
(b) Consolidated Financial Statements for the year ending December 31, 2008 and
Auditors Report.
File: F03
2009-33s
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT the audited Financial Statements for the Municipality of Bayham
for the year ending December 31, 2008 as prepared by Graham Scott Enns
be accepted as presented."
CARRIED UNANIMOUSLY
(c) Correspondence dated June 8, 2009 from Marion Rogers regarding "wedding
licenses and wedding offrciant"
File:Cl3
2009-336
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT correspondence from Marion Rogers regarding I'wedding licenses
and wedding officiant" be received;
AND THAT staff be directed to seek legal opinion and report back to
CouncÍI."
CARRIED UNANIMOUSLY
(d) Correspondence from Elgin Community Futures Development Corporation
regarding "Name Change and Membership".
File 416
Page 10 of14
Minutes of the regular meeting of council held June 18, 2009...
Page 20 of 403
Council Minutes June 18,2009
2009-337
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
'TTHAT the Municipality of Bayham appoint Mayor Lynn Acre and
Administrator Kyle Kruger or their designates as representatives to the
Elgin Business Resource Centre."
CARRIED UNANIMOUSLY
(e) Staff Report C2009-12 regarding Siltation Study - Port Burwell Harbour.
File: E10
2009-338
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"That StaffReport C2009-12 be deferred."
CARRIED UNANIMOUSLY
(Ð Correspondence received June 15, 2009 from Mike Timmermans regarding
upcoming event at Country Camping.
File: C13 / L00
(g) Staff Report PR2009-14 regarding Eden Communþ Centre - Repairs and
Designated Substances.
File: 420
2009-339
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
I'THAT StaffReport PR2009-14 be deferred.'r
CARRIED UNANIMOUSLY
(h) Optimist request for noise by-law exemption for Tub Daze.
2009-340
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Optimist Club of Otter Valley and the Port Burwell Recreation
Society request for exemption from the Noise Control By-Law 2007-57 until
1:00 a.m. on July 31, August 1,2 and 3,2009 be approved during the Tub
Daze activities on the East Beach in Port Burwell."
CARRIED UNANIMOUSLY
Page 1l of14
Minutes of the regular meeting of council held June 18, 2009...
Page 21 of 403
Council Minutes June 18,2009
10. EIYVIRONMENT
(a) Conespondence dated June 1, 2009 from the City of London regarding
"Safegarding and Sustaining Ontario's Water Act".
File: E00
2009-341
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Municipality of Bayham supports the correspondence dated
June 1,2009 and resolution of the City of London passed Mry 4,2009
regarding Safeguarding and Sustaining Ontario's Water Act;
AND THAT the Ministry of Natural Resources and the Ministry of the
Environment support that the connecting channel of the St. Clair River,
Lake St. Clair and the Detroit River be defined as being common to Lake
Huron and Lake Erie."
CARRIED ITNANIMOUSLY
11. COMMITTEE OF'THE WHOLE
(a) In Camera.
2009-342
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 10:00 p.m. to discuss:
. a matter in respect of which a council, board, committee or other body
may hold a closed meeting under another Act."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held June 4,2009.
(c) Closed session minutes of the regular meeting of Council held May 7,2009.
(d) Closed session minutes of the regular meeting of Council held May 21,2009.
(e) Out of Camera.
2009-343
Moved by Councillor M Taylor
Seconded by Councillor W Casier
Page 12 of 14
Minutes of the regular meeting of council held June 18, 2009...
Page 22 of 403
Council Minutes June 18,2009
"TIHT the Committee of the Whole do now rise from the "In Camera'
sessÍon at 10:05 p.m."
CARRIED UNANIMOUSLY
12. BY.LA\MS
(a) By-Law 2009-084 A By-Law to authorize the execution of an agreement
(Matthews)
(b) By-Law 2009-085 A By-Law to authorize the execution of an agreement
(Cover-All Building Systems of Ontario)
(c) By-Law 2009-086 A By-Law to license refreshment vehicles (no action)
2009-344
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT By-Laws 2009-084 and 2009-085 be read a first, second and third
time and finally passed."
CARRIED T]NANIMOUSLY
(d) By-Law 2009-087 A By-Law to confirm all actions of Council
2009-345
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT confirming By-Law 2009-087 be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
2009-346
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:06 p.m."
CARRIED UNANIMOUSLY
Page 13 of 14
Minutes of the regular meeting of council held June 18, 2009...
Page 23 of 403
Council Minutes June 18,2009
MAYOR
Page 14 of 14
Minutes of the regular meeting of council held June 18, 2009...
Page 24 of 403
COUNCIL SPECIAL MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Ptank Road, Straffordville
Monday, June29,2009
7:00 p.m.
The special meeting of the Council of the Municipality of Bayham was held on Monday, J:urire 29,
2009 in the Council Chambers. Present were Mayor Lynn Acre, Councillors Mark Taylor,
Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Deputy
Mayor Cliff Evanitski was absent.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOST]RE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF'
None
3. ADDED ITEM(sl
(a) Added Item(s)
2009-347
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT in accordance with Section 21 of Procedural By-law 2002-93,the
correspondence dated June 25109 from Rob McKeough, U.W.O.
requesteing use of the east beach in Port Burwell on July 18/09 in the
afternoon be added to the agenda."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:00 p.m. Captain Russell Blais & Mr. Dennis Dileo were in attendance regarding a
Lake Erie regarding Lake Erie ferry service proposal between Port Burwell and
Ashtabula.
Mr. Dileo summarized details of the proposal based on three round trips per day
between 6:00 am and 11:00 pm. Capt Blais noted that he already has a ship that
will carry an average of l0 semi-trailers per load with a maximum of 12 throughout
the year.
Captain Blais added that it would take 60 trailers per day to break even. Additional
Page 1 of3
Minutes of the special meeting of council held June 29, 2009...
Page 25 of 403
Council Minutes June 29, 2008
cars and buses would be expected mostly during the summer season. He suggested
that there be a curfew between 11:00 pm and 6:00 am and that the municipality
could invoke no idling or use of ai¡ brake regulations. He commented that eight
Great Lake studies have been completed by others.
In response to the question 'khat is needed from us?", Capt Blais suggested that
the municipality needs to put pressure on the local MP and MPP as funding is there
to be had. He added that'Getaway and Border Infrastructure" funds would cover
dredging, roads and parking, however will be stalled if a federal election is called. It
was suggested that the Municipality issue a letter promoting the project and request
letters of support from the MP and MPP. He commented that he can assist with
support from Ottawa.
Further questions and concerns raised by Council and the public were discussed,
including funding (RED & CAF), harbour divestiture and dredging, property access
for docking, licensing, fueling, repairs, international border crossing requirements
and secwity, customers, sustainability, feasibilþ studies, business plan, investors,
employees, amenities (food and drink), harbour operation, fees, impact on
Ambassador Bridge (WindsorlDetroit) project, contribution by the proponent, debt
servicing and marketing.
2009-348
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Municipality of Bayham supports in princÍpal the concept of an
international ferry service at the Port Burwell harbour, subject to the scale
of service and demonstrated business feasibility."
CARRIED UNANIMOUSLY
5. CORRESPOIÍDENCE
(a) Correspondence dated June 25, 2009 from Rob McKeough, Assistant Head
Soph, Science soph team, University of Western Ontario requesting use of the Port
Burwell East Beach.
File: Cl3
2009-349
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Council approves the use of the Port Burwell east beach by the
University of Western Ontario Science Soph Team on July 18,2009 to raise
funds to support the Canadian Cancer Society and the Canadian Cystic
Fibrosis Foundation by selling freezies, subject to provision of a certificate
of insurance, naming the Municipality as an additional insured;
Page2 of3
Minutes of the special meeting of council held June 29, 2009...
Page 26 of 403
2008
AND TIIAT any clean-up required resulting from the sales be the
responlibilif of the organizers."
CARRIED I.JNANIMOUSLY
6. BY.LA\ilS
(a) By-Law 2009-090 A By-Law to confirm all actions of Council
209-3s0
Moved by Couneillor W Casier
Seconded by Councillor M Taylor
"THAT confirming By-Law 2009-0!10 be read a fÌrst second and third time
and finally passed."
CARRIED UNANIMOUSLY
7. ADJOURNMENT
(a) Adjoumment
2009-3sl
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 8:30 p.m."
CARRIED IJNANMOUSLY
Minutes of the special meeting of council held June 29, 2009...
Page 27 of 403
Page 28 of 403
5
ei fr/bJune 23, 2009
Honou rable John Gerretsen
Minister of the Environment
135 St. Clair Avenue W.
TORONTO, Ontario M4V 1P5
Dear Minister Gerretsen:
Subiect: Green Energy Act
The Council for the Corporation of the County of Elgin adopted the following resolution at
its meeting held on June 23, 2009 respecting regulations governing the Green Energy
Act:
"THAT the County of Elgin strongly objects to the 550 metre minimum set
back for the location of wind turbines, until such time as proven scientific
evidence is produced to support this proposed regulation.
- Carried unanimously.
(signed) Warden G raham Wan¡rrick"
The members of Elgin County Council take this resolution very seriously as Elgin is
home to one of the first and most successful wind farms in Ontario. This Council would
like to see sound scientific proof to justify the minimum set backs for wind turbines as
outlined in the Green Energy Act.
We look foruard to your response.
cc: Premier Dalton McGuinty
Township of Bayham
Township of Malahide
Norfolk County
County of Elgin
Administ¡ative Setvices
450 Sunset Drive
St. Thomas,0n N5R 5V1
Phone: 519-631-1460
www elgin-county.on ca
Ch ief Ad m in istrative Officer.
Progressive by Nature
Copy of resolution passed June 23, 2009 by the County of Elg...
Page 29 of 403
Page 30 of 403
fownshi[ of $tifling-Bawiloll, .,
P.O. BOX 40, 234 NORTH STREE]
STIRLING, ONTARIO KOK 3EO
TEL. (613)395-3380 FAX. (613)395-0864
June 16,2009
To: All Ontario Municipalities
Re: Municipal Drinkine Water Licensine Plan
At recent meetings of the Township of Stirling-Rawdon Environmental Committee and
Council the following resolution was passed:
"The Committee achtowledges receipt of a letter dated May 26, 2009from Andre
Ouellette, OCWA providing an outline of the work required in preparing the Municipal
Drinking Water Licensing Plan
andfurther conJìrmíng that the Township of Stirling-Rawdonwíll be required to submit
two separøte Operational Plans under the new DWOMS - oneþr the úV'ater Treatment
Plant that OCWA operates and anotherþr the Water Distribution System that the
munícípality operates
andfurther providing a cost estimate of 86,000.00þr the Operational Planþr the Water
Treatment Plant and 810,000for the Operational Planþr the Water Distributíon System.
whereas it is ultímately the users of the system that are burdened by ever increasing
mandated costs
and whereas water is curuently tested regularly and meets øll regulated requirements
and whereas there are no apparent benefits to the water system in undergoing such
lícensing plans
thereþre be it resolved that the Township is not willing to pay said costs þr the
preparation of nuo Operational Plans
andfurther that this motion beforwarded to Honourable John Gerretsen, Mínister of the
Envíronment, Døry|Kramp, MP, Prince Edward-Hastings, Leona Dombrowslq), MPP,
Prince Edward-Hastings, Association of Municipalities of Ontario and all municipalities
in Ontarioþr support."
Kevin Heath
Clerk-Administrator
MAYOR: PETER KOOISTRA CLERK-ADMINISTRATOR: KEVIN HEATH
Copy of resolution passed by the Township of Stirling-Rawdon...
Page 31 of 403
Page 32 of 403
CITY OF WELLAND
City Clerk and Legal Services Department
Office of the City Clerk
60 East Main Street, Welland, ON L3B 3X4
Phone: 905-735-1700 ext. 2159 Fax: 905-732-1919
E-mail : bonnie.nistico-dunk@welland.ca
www.welland.ca
5
Ct¿
June 29, 2009 File No.08-143
To: Ontario Municipalities
RE: June 16. 2009 - WELLAND CITY COUNCIL
At its meeting of June 16, 2009, Welland City Council passed the following
motion:
*THAT THE COUNCIL OF THE CITY OF WELLAND demands
that an improved fundíng model be developed and
implemented by the Provincial Government to ensure that
every citizen has equal and reasonable access to all
necessary medical and health services provided through the
hospital system; and further
THAT Welland City Council direcfs sfaff to circulate this
motion to all Ontario Municipalities for their consideration
and endorsement and to all area provincial and federal
representatives and other appropriate persons."
Bonnie Nistico-Dunk
Acting City Clerk
BND:rl
DISCLAIMER
This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the
view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
Copy of resolution passed June 16, 2009 by the City of Wella...
Page 33 of 403
Page 34 of 403
TOWN OF INNISFIL
/\2101 INNISFIL BEACH ROAD
INNISFIL, ONTARIO L9S 141
TEL: (705) 436-3710 . FAX: (705) 436-7120
TOLL FREE : L-888-436-3710
WEB SITE: www.innisfil.ca
ürlvEn
L'i
.JrJN 2 7 ?00ft
/o
MiiI.IIt]IPAt ITY,]F {ì/lYII11M
. t:¡
i
4June 16,2009
All Ontario Municipalities
Attention: Clerk
Subject: Ontario's 2009 Budget - Harmonized Sales Tax Affects Electricity Rates
Starting July 1,2010
Please be advised that Council for the Town of Innisfil adopted the following motion on June 3,
2009 under Council Resolution No, CR-249.09 and is seeking support from all Ontario
Municipalities.
WHEREAS Ontario's 2009 budget has proposed to harmonize sales taxes the
implementation of which will apply to electricity rates starting July 1, 2010 having
the effect of increasing electricity rates by 8o/, across the Province; and
\ryHEREAS The Electricity Act, 1998 has provided for the imposition of a debt
retirement charge of .7 cents/kWh to be paid by consumers until the residual
Ontario Hydro stranded debt is retired, likely to be achieve between 2014-2018; and
WHEREAS this double taxation will provide undue hardship to the residents and
business of Ontario.
NOW THEREFORE BE IT RESOLVED THAT the Province of Ontario be
requested to exempt electricity sales from the provincial portion of the single
harmonized sales tax at least until the stranded debt of Ontario Hydro is fully
retired; and
FURTHER THAT this Resolution be forwarded to all Ontario Municipalities for
their support; and
FURTHER THAT this Resolution be forwarded to the Premier, Deputy Premier,
Minister of Finance, Minister of Energy & Infrastructure, the Minister of Municipal
Affairs and Housing and AMO.
I ruti s/i I - þI1tere Oppot'tu-n i t_t¡ fuleet.s Pro.s' per i t'¡
Copy of resolution passed June 3, 2009 by the Town of Innisf...
Page 35 of 403
Ontario Municipalities
June 16,2009
Paq¿e2 of 2
The support of your Council forthis resolution is requested.
Yours truly,
. Leach, MPA, AMCT
Mayor, Deputy Mayor & Members of Couneil
Premier Dalton McGuinty
Deputy Premier & Minister of Energy & Infrastructure Hon. George Smitherman
Minister Finance Hon. Dwight Duncan
Minister of Municipal Affairs & Housing Hon. Jim Watson
AMO
Copy of resolution passed June 3, 2009 by the Town of Innisf...
Page 36 of 403
MEMBER COMMUNICATION
200 Un¡versity Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416)971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/049
To the attention of the Clerk and Council
June 15,2009
FOR MORE INFORMATION CONTAGT:
Petra Wolfbeiss , AMO Senior Policy Advisor
(416) 971-9856 ext 329
l--tr
EIJ
lmportant Report on Early Learning Signals Direction
Ontario Must Take for Future Prosper¡ty
lssue: ln a provincially commissioned report released today, the Early Leaming Advisor,
Dr. Charles Pascal, proposed an integrated system of early learning and child care
with 4 and 5 years olds moving to the school system and municipalities providing
services for 0 to 3 year olds.
Background:
ln November 2007, the Premier of Ontario announced the appointment of Dr. Charles
Pascal to the position of Early Learning Advisor and asked him "to recommend the best
way to implement full-day learning for four- and five-year-olds".
With our Best Future in Mind: lmplementing Earlv Learning in Ontario contains 20
recommendations on implementing an integrated system of early learning and child care for
0 to 12year olds beginning in 2010. The system will engage school boards and
municipalities and will be coordinated in a new Early Years Division in the Ministry of
Education. This will include a new provincially funded, school-based system of early
learning and child care for 4 and 5 year olds. Children under 4 years of age would continue
to be served in the municipally managed system through a network of Best Start Child and
Family Centres - or "community hubs".
By removing 4 and 5 years olds from the municipal system, the existing resources in that
system would be used to better serve children under 4, with a goal of increasing access to
child care for families with young children. The report suggests that municipalities will realize
savings from services no longer required for children over 4 and from wage subsidies
previously paid to those working with children over 4 that will remain in the municipal
system. This means that municipal costs for these services should not increase as a result o
these changes.
The report calls municipalities "leaders among leaders" emphasizing municipal expertise in
managing and delivering early learning and child care services. AMO is pleased that the
report focuses municipal responsibility on managing and delivering early learning and child
care while calling on the province for increased provincial investment.
uun¡c¡par¡â!:î?äli:""i ^HO1-2
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
Page 37 of 403
AMO and municipalities support the recommended direction for early learning and child
care but are cognizant that successful implementation will require adequate resources.
Dr. Pascal's report indicates that implementing the recommendations will cost between
$790 million to $900 million ayear. Currently, the provincialgovernment has dedicated
an additional $200 million for 2010 and $300 million lor 2011.
AMO is seeking clarification on the implications of the recommendation for
municipalities. Some areas of concern include:
. Provincialfunding to support the transition, implementation and long term
operation of the early learning and child care system;
o Details on administrative responsibilities related to integrated planning with school
boards and stakeholders including reporting requirements and the creation of the
Best Start Child and Family Centres; and
o The expansion of municipal responsibility for licensing child care centres.
AMO is pleased that the report and recommendations support the principles of the
Provincial-Municipal Fiscal and Service Delivery Review as well as the call to the Province
to invest in the future prosperity of Ontario's families, children and the economy.
Action:
AMO will be working to better understand the implications of the recommendations for
municipalities.
Understanding these implications more fully in conjunction with the Province's commitment
to investing needed additional resources will ultimately determine the municipal secto/s
support for the proposed changes.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
l-
É
trjJ
r¡un¡c¡par¡îl:ïätli:',9i aìlo2-2
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
Page 38 of 403
MEMBER GOMMUNICATION Fyr No:0e-00e
200 UniversityAve, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.c¿r
Ë
TL
To the attention of the Glerk and Gouncil FoR MoRE ¡NFoRMArloN GoNrACr:
June 23, 200e u18í#lt-iË.t""JlcvAdvisor
Support for Inclusion of Animals in Municipal Emergency Plans
lssue: The ProvincialAnimalWelfare (PAWs) Working Group on Animals in Emergencies ¡s
províding a number of resources for municipal emergency planners to coordinate
additional response plans.
Background:
As many of you are aware, AMO maintains a close working relationship with the Ministry of
Community Safety and Correctional Services (MCSCS). AMO has provided input on major
recent issues, including programs assoc¡ated with the Emergency Management and Civil
Protection Act and the province's new standardized approach to managing incidents, the
lncident Management System. This update provides you with information on a new initiative to
enhance capacity related to animals in emergencies.
AMO is participating in the Provincial AnimalWelfare Working Group on Animals in
Emergencies. The PAWs Group consists of provincial government ministries and other
stakeholders with related responsibilities and interests. The group is dedicated to supporting
the inclusion of animals in emergency planning throughout Ontario.
Your Community Emergency Management Coordinator (CEMC) may have already received
some of the following information. Presentations on animals in emergencies were made at the
recent round of Emergency Management Ontario (EMO) sector meetings that involved CEMCs
and other municipal officials, and there was a tremendous amount of interest expressed in this
timely and important subject.
Dealing with animals in emergencies is inevitable. Municipalities will have to cope with this
situation whether it's planned for or not. The PAWs Group can help you to achieve a planned
response.
The PAWs GROUP - YOUR "ONE STOP SHOP"
The PAWs Group is the "one stop shop" for information on animals in emergencies in Ontario.
In 2008, the group was formed by EMO and the Public Safety Division of MCSCS.
o EMO operates in support of the Emergency Management and Civil Protection Act to
promote effective emergency management through the province.
uun¡c¡par¡îl:îîäii:,ii allol-3
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
Page 39 of 403
o MCSCS administers the Ontario Society for the Prevention of Cruelty to Animals
Act, the legislation that authorizes the OSPCA to enforce any animal welfare-
related law in Ontario. The OSPCA and the PAWs Group coordinates many of
the PAWs Group's initiatives.
. Additional members of the PAWs Group include AMO, other provincial ministries
(including the ministries of Agriculture, Food and Rural Affairs; Natural Resources; and
Municipal Affairs and Housing) and key stakeholders such as the College of Veterinarians
(CVO), Ontario Veterinary MedicalAssociation (OVMA), the Ontario Association of
Veterinary Technicians (OAW), the Animal Shelter Administrators of Ontario and the Red
Cross.
ln addition to serving as a vehicle for sharing information, new ideas and best practices, the
PAWs Group offers four new resources to help municipalities integrate animals in emergency
planning:
(l) Access to OSPGA expertise:. The OSPCA is your province-wide source for assistance in planning for animals in
emergencies. lf your CEMC does not already have a contact at your local OSPCA branch
or affiliated humane society, please talk to Connie Mallory, the OSPCA's Senior Regional
lnspector in charge of Emergency Management (her contact information is below).
(21 A Municipal Planning Template:o The Municipal Planning Template - which has been made available to your CEMC - is for
your municipality's use, however you see fit. lt is flexible enough to accommodate a range
of municipality types and local requirements. lt won't provide all the answers, but it will
certainly help ask the right questions to effectively integrate animal-related considerations
into your municipal emergency plan.o Your local OSPCA representative can help your CEMC review this template and put it to
use.. The template was developed primarily through a joint effort of the City of Kingston and the
OSPCA. ln the spirit of sharing best practices, the PAWs Group is circulating it throughout
the province.o ln the near future, the PAWs Group will circulate Ontario municipal emergency plans that
are based on or make use of the template. That commitment to help share best practices
will be ongoing.
(3) The PAWs Volunteers Program:o The PAWs Volunteers Program involves dedicated veterinary medical professionals
(veterinarians, veterinary technicians, etc.) and students of those professions who are
prepared to participate (such as in exercises), help plan for and respond to emergencies.
Your CEMC can access local PAWs Volunteers through your local OSPCA contact.
(4) Access to advice regarding related funding under the federal Joint Emergency
preparedness program (JEPP).. Your CEMC can contact EMO directly for additional information and assistance.
M un¡cipar iî::î?äi",:.ii allo
-
tL
2-3
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
Page 40 of 403
ANIMALS IN EMERGENCIES - SOME ONTARIO FACTS
More than 60% of Ontario households have at least one pet and most consider
their pets to be family members. ln a recent survey, 70 o/o of dog owners and
620/o oÍ cat owners said they would risk their lives to save their pets.
Over the last few decades, the primary animal-related lessons learned by emergency
management professionals are:
o if it's too dangerous for people, it's too dangerous for animals;
. it is inevitable that you are going to have to dealwith animals in emergencies, planning
for this inevitability is better than not planning for it; and,
o including animals in emergency preparedness can help save the lives of bofh people
and animals, minimize negatíve impacts and assist in recovery.
CONTACT
For more information about EMO or general emergency management questions, please ask
your CEMC to contact your EMO Field Officer. For questions about potential potential JEPP
funding, please contact EMO's Program Funding Coordinator:
Kay Agelakos
Kay. aoela kos(Oontario. ca
416-314-8620
416 314-2846 Fax
For more information about your local OSPCA contact, the PAWs Volunteers Program, the
Municipal Planning Template or any other aspect of animals in emergencies, please ask your
CEMC to contact:
OSPCA Sr. Regional Inspector Connie Mallory
www.ontariosoca.ca
or 1-888-668-7722 ext. 365
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
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Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
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200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Farc (416) 971-6191
E-mail: amo@amo.on.ca
A
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ALERT No: 09/050MEMBER COMMUNICATION
WDO Used Tire Plan Gomes lnto Effect September l, 2009
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lssue:
The approved Used Tire Plan will be implemented on September 1,2OO9, by Ontario Tire
Stewardsh¡p (OTS). Municipalities wishing to participate in the collection need to register
with the OTS and undertake some housekeeping.
Background:
The Minister of the Environment, the Honourable John Gerretsen, approved the Used Tires
Program Plan on April 8, 2009. The full cost and physical responsibility of the program is
now with the industry.
The aggressive scrap tire collection and recycling system being implemented by OTS under
the Waste Diversion Act is expected to divert 90% percent of scrap on-road tires and 50% of
scrap off-road tires over the first five years of the program. Funds for the program will be
provided by a fee system collected by OTS from tire brand owners and first importers
(coltectively referred to as'stewards'). Stockpile abatement and a comprehensive tracking
system will ensure tires are directed to recycling higher end uses, and will provide a
comprehensive network for the collection of tires to make it easier for Ontario consumers to
recycle their old tires at no cost.
How the plan will affect municipalities:
Waste Division
In order to receive free tire pickup from registered tire haulers and receive the Used Tire
Cotlection Allowance ($0.44 per passenger/light truck tires and $3.05 per medium truck and
off-the-road tires), municipalities must register with OTS as a Collector and accept tires from
residents and businesses at no charqe at their pubic drop-off waste facilities.
Operations (e.o. Public Works Transit. Emergencv Services. etc.)
Municipalities which own fleet vehicles and generate tires through their regular business
operations can also benefit from the program by receiving free tire pickup by a registered
hauler. In order to receive free tire pickups, municipalities must register with OTS as a
Generator. Municipalities will not receive the Used Tire Collection Allowance for tires they
generate from municipal fleets.
uun¡ciparill:î?äii:;ii AHo
To the attention of the Clerk and Council
June 30, 2009
FOR MORE INFORMATION GONTACT:
Milena Avramovic , AMO Senior Policy Advisor
(416) 971-9856 ext342
1-2
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
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There may also be opportunities for municipalities to have their tire supplier(s) remove
used tires when delivering new tires rather than contacting a registered hauler. This
option does not require registration with OTS.
Actions Required:
Amend and approve fee by-laws to remove fees for accepting used tires from residents
and businesses, effective September 1,2009.
Register as a collector and/or generator on-line with OTS at
www.ontariotirestewardship.org starting J uly 6, 2009.
Have all tires that have been charged a fee removed from public drop-off waste facilities
during the month of August.
Additional information :
Contact OTS at 1-888-OTS-2202, orvisittheirwebsite atwww.ontariotirestewardship.orq.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
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Association of AHOMunicipalities of Ontario2-2
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
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^1.{
Task Force - Update
Economic Development
Àssuc'i¡rfÌ<rn <¡f
To the attention of the Clerk,
Council. and Economic
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856
Fax (416) 971-6191
E+nail: amo@amo.on.ca
ALERT No: 09/052
June 30,2009
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Staff
Municipal, Provincial, Federal, and Business Leaders
Working Together
lntroduction:
AMO's Economic Development Task Force met again on June 17,2009 to discuss a variety
of key issues to enhance the local economic development efforts of communities across
Ontario. The Task Force includes representatives from business associations, economic
development staff, the provincial and federal governments, and municipal elected officials
and staff. lt is designed to encourage collaboration and information-sharing with other orders
of government and stakeholders at a provincial level. Topics discussed at the meeting
included:
Ganada - United States Trade Relations and Ontario municipalities
The Task Force discussed the implications of "Buy America" provisions that have been
included into the U.S. Stimulus Bill and the corresponding challenge from Prime Minister
Harper to have sub-national governments covered by NAFTA.
Members also offered their advice to AMO's Board of Directors on a draft resolution. At its
meeting of June 26,2009, the AMO Board passed a resolution related to "Buy America".
Please refer to the Board Alert for more details.
Best Practice Gase Study: The Gity of North Bay - engaging the community
The Task Force will discuss at least one Ontario municipal best practice at each meeting.
North Bay's business retention and expansion initiative is the first.
ln 2005, North Bay Council committed to engaging the local business community to get their
sense of the business environment and what steps the City might take to improve it. Using
retired business leaders as volunteers and a staff of just three, the City and the Chamber of
Commerce set out to personally meet with representatives from 230 businesses in North
Bay. Nearly two thirds of all businesses participated in the survey and offered ideas on
issues that could be improved. The City followed up on those issues which could be
addressed. Designing the survey, training volunteers, completing the survey and following
up on all of the issues raised took the volunteer team a year and half to complete.
The success of this initiative for North Bay has been long lasting. lt significantly improved
overall communication with the business community and set the tone for broader and more
cohesive community engagement. The initiative created civic momentum for some major
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lntroduction:
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
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waterfront im provements, downtown developments, and d iscussions regard ing
improvements to key public facilities like the local airport.
With three years of record development since the initiative took place, the business climate of
Nofth Bay has been fundamentally improved. To this day, City Council visits at least one
local business each quarter in the spirit of continued economic development engagement
across the community. North Bay's presentation is available here and in the Economic
Development Resources section of AMO's website.
Ministry of Municipal Affairs and Housing - lnitiatives to assist investment readiness
The Ministry of Municipal Affairs and Housing heard feedback from the Task Force on
potential areas of action. Some ideas under consideration include: creating an economic
development program inventory and training for municipal staff, creating a process for
coordinated community support when a major employer closes down, or establishing an
investment readiness certification for communities. The Ministry also presented a list of
existing economic development tools and sought input on the effectiveness of these tools.
The Ministry's presentation is available here and in the Economic Development Resources
section of AMO's website.
AMO Annual Conference to include Economic Development Session
The Task Force discussed topics and framed what will be an excellent economic
development session at the AMO Annual Conference entitled "Reinventing Local
Economies". Below is a description of the session which will be offered:
Despite the changing times, there are many excellent Ontario examples of successfu/
collaboration between governments, business, and investors. "Whole of communitf'
approaches successfully foster prosperity and regional economíc development. Learn from
two such examples, fhe Ontario East Economic Development Corporation and the success of
Canada's Technology Triangle in Waterloo Region.
It will be held on Monday August 17 from 3:00pm to 4:30pm. AMO Annual Conference
registration information is available here.
How to get involved
Have a good idea your municipality would líke to share? lf your municipality has a practice or
an idea which is a showcase for others, please pass it on.
Want feedback on a proposal? ll you have an idea which you would like the Task Force to
consider or would like to make a presentation to get feedback on a proposal, please let us
know.
The next Economic Development Task Force Update will be released this fall.
For more information regarding the Task Force, please contact:
Matthew Wilson, AMO Senior Policy Advisor
416-971-9856 extension 323 or email: mwilson@amo.on.ca
Association of AHOMunicipalities of Ontario
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MEMBER COMMUNICATION
200 Un¡vers¡ty Ave, Suite 801
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/051
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To the attention of the Clerk and Council
June 30, 2009
AMO Report to Members on June 2009 Board Meeting
To keep members informed, AMO provides updates on important issues considered at regular
AMO Board of Directors' meetings. Highlights of the June 2009 Board meeting follow:
o Cap and Trade System
An update on the Provincial Government's proposed cap and trade system was provided by
Jim Whitestone, a Director in the Ministry of Environment and Alex Carr, Executive Director of
The Climate Registry, an organization which manages cross-jurisdictional carbon trading.
Contact: Craig Reid, Senior Policy Advisor, email: creid@amo.on.ca; ext. 334.
o Renewable Energy
JoAnne Butler, OPA Vice President, Electricity Resources provided an overview of feed-in tariff
and micro feed-in tariff programs and pricing under the Green Energy and Green Economy
Act.
Contact: Scott Vokey, Energy Services Coordinator, email: svokey@amo.on.ca; ext. 357.
. Early Learning Advisor's Report
The Board received a briefing on the report, "With Our Best Future in Mind: lmplementing Early
Learning in Ontario" by Dr. Charles Pascal, Early Learning Advisor to the Premier. AMO staff
will work with the Province to better understand the implications of the recommendations for
municipalities. An AMO alert on the repoft is available online.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: pwolfbeiss@amo.on.ca; ext. 329.
. Municipal Liabilitf Reform
The Board received an update on issues surrounding joint and several liability and the need for
reform. AMO's Municipal Liability Reform Working Group will present a white paper at the
AMO Conference outlining various options for the government to consider, and the AMO
President will write the Province requesting a review of existing municipal liability provisions.
Contact: Matthew Wilson, Senior Policy Advisor, email: mwilson@amo.on.ca; ext. 323.
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. Mandatory Carbon Monoxide
The Board endorsed a resolution from the Town of Whítchurch-Stouffville regarding
Private Members B¡ll 143, Hawkins Gignac Act, to legislate that carbon monoxide
detectors be installed in every residential building in the province. A number of
municipalities already have similar by-laws and may wish to review these in the context
of this bill.
Contact: Darcy Higgins, Policy Advisor, email: dhiggins@amo.on.ca; ext. 315.
. "Buy America" Provisions and Ontario Municipalities
The Board received an update on the municipal implications of Buy American
provisions and various Canadian responses. The Board passed the following
resolution which was endorsed by AMO's Economic Development Task Force:
AMO Resolution: Canada and United Súafes of America Trade Relations (Buy America)
WHEREAS the Ontario economy is open and, by its structure, is deeply integrated with the economy of
the United States of America; and
WHEREAS the Canada-U.S.A Free Trade Agreement (FfA) and the North American Free Trade
Agreement (NAFTA) have guaranteed access of Canadian and Ontario companies to markets in the
U.S.; and
WHEREAS Ontario municipalities through their compliance with the Agreement on lnternalTrade have
open access procurement policies already in place; and
WHEREAS recent legislation in the United States has included measures to ensure that inputs in
infrastructure and other projects funded by U.S. stimulus funding was limited to U.S. products and
companies; and
WHEREAS this legislation has distributed funding to U.S. state and municipal governments that are not
party to the free trade rules of the FTA and NAFTA and are able to exercise "Buy American"
procurement policies on U.S. federal monies that should be governed by free trade rules; and
WHEREAS Canadian municipalities, through their advocacy at the national and local levels, have
shown strong leadership in the commitment to free trade; and
WHEREAS the Ontario and Ganadian governments have proposed including sub-nationalgovernments
in the FTA and NAFTA as a way to ensure open access to U.S. state and municipal procurements;
THEREFORE BE lT RESOLVED THAT the Board of Directors of the Association of Municipalities calls
on the Government of Canada to continue to engage the United States Congress, states, municipalities
and other groups in a discussion of the integrated and mutually dependent nature of the North
American economy; and
FURTHER BE lT RESOLVED THAT the Board of Directors of the Association of Municipalities of
Ontario call on the governments of Ontario and Canada to work with Ontario municipalities through
AMO to find mutually beneficial solutions to the growing protectionism in the U.S.A.
Contact: Craig Reid, Senior Policy Advisor, email: creid@amo.on.ca; ext. 334.
This information is availaþle in the Policy /ssues section of the AMO website at www.amo.on.ca.
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Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
Page 48 of 403
Lvnda Millard
From:
Sent:
To:
Subject:
com municate@amo.on.ca
Tuesday, June 30, 2009 12:24PM
Lynda Millard
44 Municipalities have signed up for the Count Me ln Challenge - will you?
TO THE TMMEDIATE ATTENTTON OF THE ADMINTSTRATOR, CLERK AND HEAD OF COUNCÏL
Count Me in Community Challenge f,aunch -- 44 Municipalities have signed up for the
Cha1lenge. WiJ-I you?
The Chall-enge is now underway until August 14thf the anniversary of the North American
bl-ackout in 2003. Results will be announced at the AMO Annual Conference in Ottawa on
August 19. Download 2009 Comnunity Challenge Entry Form
<httpz//www.amo.on.ca/AN1/'lempÌateRedirect.cfm?TempIaLe:/Cl4/ContentDispJ-ay.cfm&ContentTD:
15432'7> and Q&A <http: / /www.amo. on .ca/N1/TempJ-ateRedirect. cfm?
Template: / Cv/ ContentDisplay. cfm&ContentID:154329> sheet.
Participating municipalities can compete in two categories: i) The highest percentage
drop in electricity consumption on August 14, and ii) The highest per capita
participation in the Count Me In! PJ-edge Drive - join the pl-edge chafl-enge between now and
August 14 to have individuafs in your community sign their ol^rn conservation pledge.
Challenge members of council, staff and groups in your community! Spread the word. For
more information, go to wwl^¡.amo.on.ca.
PLEASE NOTE
AMO communications wil-l- be broadcast to the municipality's administrator and clerk.
Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other
municipal staff and el-ected officials as required. t'te have decided to not add other staff
to these broadcast lists in order to ensure accuracy and efficiency in the management of
our various broadcast lists.
DISCIAIMER
These are final- versions of AMO documents. AMO assumes no responsibility for any
discrepancies that may have been transmitted with the efectronic version. The printed
versions of the documents stand as the officiaf record.
Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
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Correspondence dated June 15, 23, 30 and July 9, 2009 from A...
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MEMBER GOMMUNICATION
L\
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
Ao t
ALERT No: 09/054
To the attention of the Clerk and Council
July 9, 2009
FOR MORE INFORMATION CONTAGT:
Milena Avramovic, AMO Senior Policy Advisor
(416) 971-9856 ext342
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Planning Act Suruey
lssue:
Surveying members to determine whether the progressive new planning tools which came
into effect in January 2007 are being used and are effective in addressing the issues raised
by municipal governments during the last Planning Act review.
Background:
The Planning Actwas most recently changed through Bill 51 and came into effect in
January 2007. The Act provided a number of progressive legislative and regulatory tools
not before available to municipalities including, but not limited to:
- Having limitation on the appeal of employment land boundaries as well as
- "area of settlement" boundaries;- Providing direction to the OMB for recognition and regard to municipal
decisions;- lmproving Community lmprovement Plans (ClP) to allow redevelopment in
addition to rehabilitation ;- Enhancing the development permit system for those municipalities wishing to
use this tool;- Expanding the options for parkland dedication to encourage sustainable
design such as green roofs, porous surfaces, etc.; and- Provision of new authority for architectural/urban design.
Additionally, in 2005, the Provincial Policy Statement also underwent amendments which
required updates to municipal policies.
Association of Municipalities of Ontario (AMO) is checking in with members to determine the
level of implementation of the new tools which were provided with the change to the Act. lt
is also an opportunity to determine whether additional effort is needed to assist members to
take advantage of these new tools where that opportunity hasn't been fully utilized. We are
also interested in the status with respect to the implementation of the updated policies of the
Provincial Policy Statement, 2005.
AMO is using a new web tool, the Survey Monkey, to conduct this survey which you can
access by clickíng
https://www.surve)¡monkey.com/s.aspx?sm:8hUflRQl7lrl4b7s462KCO*3d-3d. The completion
of the survey should take approximately 30 minutes.
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Action
It is recommended that the survey be forwarded to staff responsible for management of
planning issues for response.
Your response to AMO bv Auqust 10. 2009 would be appreciated as AMO wishes to
use these results at the upcoming AMO conference to communicate our findings to
members and to use it to determine what, if any, additionalwork is required.
This information is available in the Policy /ssues secfion of the AMO website at www.amo.on.ca.
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NEWS RELEASE
Ted Arnott, MPP
Wellington - Halton Hills ^tL
FOR IMMEDIATE RELEASE
May 1 4,2009
Liberals vote aga¡nst protection for volunteer firefighters
(Queen's Park) - ln an unexpected rebuke to volunteer firefighters, the McGuinty Liberals today voted down a
bill that would have improved their workers' compensation coverage.
"l can't believe the Liberals would stand in the way of fairness for those who protect our communities in rural
and small-town Ontario," observed Mr. Arnott after the vote.
Mr. Arnott introduced Bill 169, which would have covered volunteer firefighters with the same "presumptive"
workers' compensation coverage that full-time firefighters have had for two years.
"ln simple terms, it means that if a firefighter gets a certain kind of cancer or, say, has a hean attack after a
fire call, it is presumed that the illness arose because of their work as firefighters, and they don't have to prove
it," explained Mr. Arnott. "As such, they are eligible for workers' compensation benefits."
ln 2007, the Ontario Legislature passed legislation covering full-time firefighters in this way. Volunteer
firefighters, however, were left out.
During today's debate, both the NDP and even some Liberal members joined the Progressive Conservatives
in speaking in favour of Mr. Arnott's bill.
'Thank goodness that the member from Wellington-Halton Hills came forward with this,'said NDP member
Cheri DiNovo. "Certainly, it is needed, and it's needed only because the [Liberal] government hasn't done
what it should do with its own legislation."
"l don't believe fire safety should be a partisan issue," observed Liberal MPP Linda Jeffrey. "For that reason, I
will be supporting the member from Wellington-Halton Hills and Bill 169."
However, most of the Liberal members present voted aga¡nst the bill, which they defeated by a vote of 23 to
10.
'The defeat of Bill 169 is an affront not only to the volunteer firefighters, but also to rural and small-town
Ontario," said Mr. Arnott. "The Minister of Labour has promised action for two years. lt now appears the
Liberals are against extending the same support to our volunteer firefighters that we've given full-time
firefighters."
Mr. Arnott has worked hard on behalf of volunteer firefighters and the communities they serve. ln 1994, the
Legislature passed Mr. Arnott's bill to allow volunteer firefighters to use flashing green lights in their personal
vehicles while responding to emergencies.
ln 1998, he introduced legislation to ensure that municipalities could protect volunteer firefighters with
improved workers'compensation coverage. Following Mr. Arnott's lead, the government later passed into law
an identicalbill.
Mr. Arnott also introduced legislation in 2002 to support'Two-hatter" firefighters. Typically, two-hatter
firefighters work full-time for city departments and wish to volunteer in the nearby small municipalities where
they may live. He continues to stand up for two-hatters' right to volunteer.
-30-
News Release dated May 14 and 25, 2009 from Ted Arnott, MPP ...
Page 53 of 403
For further information, contact Ted Arnott, MPP
Phone 416-325-3880
Email ted.arnott@pc.ola.orq
Web www.tedarnottmpp.com
News Release dated May 14 and 25, 2009 from Ted Arnott, MPP ...
Page 54 of 403
E4T NEWS RELEASEqg ilii,f,'lå1,.ïi1L",,,,"
â /("
FOR IMMEDIATE RELEASE
May 25, 2009
MPP Arnott keeps up the fight for volunteer firefighters
(Queen's Park) - When it comes to protecting volunteer firefighters, Wellington-Halton Hills MPP Ted
Arnott is still holding the McGuinty government's feet to the fire.
'Why... did the government force its members to vote against Bill 1 69?" demanded Mr. Arnott today in
Question Period.
ln April, Mr. Arnott introduced Bill 169, which would have covered volunteer firefighters with the same
"presumptive" workers'compensation coverage already in place for full-time firefighters. lf a full{ime
firefighter contracts certain cancers or illnesses, it is presumed that the illness arose because of their
work as firefighters, making them eligible for workers' compensation benefits.
Most of the McGuinty Liberals voted down Mr. Arnott's bill on May 14, despite support from MPPs of all
three parties. The vote disappointed many observers, given a two-year-old Liberal promise to cover
volunteer firefighters under the presumptive legislation.
"This is an atfront not only to volunteer firefighters, but also to rural and small-town Ontario," said Mr.
Arnott.
Alex MacDonald was one volunteer firefighter who was not covered under existing legislation.
Diagnosed with leukemia, the Stittsville resident tragically passed away just over a year ago.
"Had he been a full-time firefighter, he would have been covered," Mr. Arnott told the Legislature.
Before his question today, Mr. Arnott also brought forward a resolution on the issue. lt calls on the
McGuinty government to keep its promise to volunteer firefighters by extending to them the same
presumptive workers'compensation coverage already protecting full{ime firefighters.
"l'm not prepared to give up on this," concluded Mr. Arnott.
-30-
For further information, contact Ted Arnott, MPP
Phone 416-325-3880
Email ted.arnott@pc.ola.org
Web www.tedarnottmpp.com
News Release dated May 14 and 25, 2009 from Ted Arnott, MPP ...
Page 55 of 403
Page 56 of 403
5
c /:Juty2,2009.
Please distribute to the following:
To Lynn Acre, Mark Taylor, CliffEvanitski, Wayne Casier, and Ed Kechabaw
I must admit that ttr€re are times when I am very discouraged by the actions of the local municipal
council. I get the impression that none of them do any research on things like the concept of peak oil
and the future of our villages without any knowledge of sustainability. The council is still in the belief
th¿t some company will come along and give us employment. The recent endorsement ofthe council to
a bid for another Fairy ( ferrl,) proposal is very representative. The council was not presented with a
business plan or a spreadsheet ofjust how viable this undertaking would be. I maintain that any grade
four student could easily do the math. The cost to us taxpayers will be t¡emendous and will we will be
holding the bag when the fairy leaves. The endorsement as I read in the newspapers is a go ahead for an
application to do a feasibilþ study costing about $300,000. The municipatity will obviously conkibute
some ofthe money butmost of it will come from other government sources. There is very liüle hope
that a fairy servicé could be economic especially with the knowledge that any business based on fossil
fuels will be hard pressed for zurvival in the nea¡ future. Why not invest in the people of Bayham by
seeding a few small undertakings that use the already naû¡ral resources here, namely agricultural using
more sustainable practices? Again our so called leaders are simply looking for fairies and ignoring the
warnings of science proved global warming and fossil firel depletion coming our way. Ifs time to get
some real candidates on council that are aware of the b¿sic science of climate change and what other
more progressive municipalities are doing to work towards a sust¿inable society.
Mat Redsell
Correspondence dated July 2, 2009 from Mat Redsell regarding...
Page 57 of 403
Page 58 of 403
6'
ct s
Please distribute to : Lynn Acre, Kyle Kruger, Mark Taylor, Wayne Casier, Ed Kethabaw, Cliff
Evanitski
Practical Star Gazing- thoughts on the article by Alan Spicer
I read with interestthe article by Alan spicer in the July 9,2009 issue of Round about Bayham. It seems
some people are starting to realize the gravity of peak oil and climate change but as most people do in
denial, the second half of the a¡ticle is really faþ talk. Alan writes about the ferry service that he says
in inevit¿ble. Well think about it a little. He writes that 'the link is broader encompassing the auto
industry agriculture and tourism". Are those not the industries most heavily affected by the recent
recession which shows no sign of abating?? Note that all of those industries a¡e also fossil fuel
dependent but he goes on 'the ferries, the trucks and cars will be eventually driven by hydrogen, solar
electric and and biodiesel". More fairies here than fact! Wishftl thinking! There is no substitute for
fossil fuels. Hydrogen is a storage device and is not a source of energy which t¿kes more energy to
make than it provides, Solar will only give you a small fraction ofthe energy needed to propel anything
and batteries are a huge problem from not being able to store enough energy and a limited amount of
minerals available for their production. And Biodiesel. .. I should know about that since that is what I
do. Biodiesel consumes tremendous amounts of energy and resources and it may provide only for
extremely limited energy production and we do have to have some farmland for food. So what does this
ICAVE US With? YOU GUESSED IT'NOTHING!
On the electrical issue considering that the nuclear plants are recently canceled, the coal plants to be
shut down that does not leave us many options. rWindmills only provide a very small percentage of the
energy required to run our society so where is the electricity going to come from?? If it is the sun you
need to cut your energy use by 75o/o, andthat too I do know well.
Bayham should be concent¡ating on a self suffrcient organic agricultural sector because before long the
fossil fuel issue will bankrupt all farmers in the area since their fertilizers, pesticides and fuels are all
fossil fuel based. Wake up Bayham, get your councilon doing some serious study of the issues in our
immediate future and making some bold initiatives that actually make sense.
Mat Redsell lives offgrid with windmill and solar cells in Port Burwell and studies sust¿inable living
full time and can be found at . www.continuo.com
Correspondence dated July 2, 2009 from Mat Redsell regarding...
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1.
2.
3.
lnterpretive Centre Workgroup
Minutes of Meeting
held at Municipal Office, 9344 Plank Road, Straffordville Ontario
June 17,2009
Present: Ian Almond, Marnie Sebok, Lynn Acre, Dennis Haggerty
Regrets: Mike Phillimore Jackie Pulham
Also Present: Jim V/ilgar, Kyle Kruger
(o
Gall to Order:
The meeting was called to order. Mayor Acre chaired the meeting.
Declaration of Pecuniary lnterest
None
Approval of Minutes
Moved by Ian Almond, Seconded by Dennis Haggerty
That the Minutes of the Interpretive Centre Workgroup meeting held January 21, 2009 be
approved as circulated.
Carried
Business Arising from the Minutes
It was noted that further details regarding the Doors Open event scheduled for September
26,2009 are proceeding. A list of sites and descriptions will be available in the next few
weeks.
There was discussion of the donation box placed at the Centre, and the 2008 proceeds. It
was suggested that a more prominent display/location be considered.
2009 Budget Update
Members were provided an overview of the approved operations and capital budget for the
year, as approved by Council. Specific items were reviewed and discussed.
It was noted that a donation has been received, but with request that it be utilized directly for
the construction and placønent of the display cabinet project being undertaken. The
consensus of the group was that the proceeds be directed as such, with Council approval. It
was noted some recognition of the donation should be included on the display.
There was also discussion of the current position of AIM Power regarding discretionary
spending.
It was also noted that there is a need to ftnalize an acknowledgement board to recognize
donations to the development of the centre.
Summer Student Program
Staff outlined the status summer student staffing, noting the approval by Council for staffrng
through July and August. It was noted the student would staff the site Sunday through
Thursday from 10 am to 5:30 pm. The Chamber of Commerce has agreed to staff the centre
for the same hours on Friday and Saturdays June through the end of August.
6.
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Staff also provided an outline of duties/projects for the student. Members discussed the
details and noted additions for contacts with local horticultural society to pursue possible
planting/landscaping, preparation of a survey form for visitors, a promotional board for
donor recognition, and work on the donation box. Members are to provide any suggestions
for the survey to staffby June 26.
7. 2009 Projects Review
Members discussed the projects for 2009 as follows:
- Lighting - the pole and light were donated by'Wayne Casier and are in place. Hookup will
be done by T.A. Thompson Electrical pursuant to their quote June 16th.
- Display Case - Dennis Haggerty updated on the progress, needs for the display. Costs and
financing via the donation received was confirmed.
- Landscaping - it was confirmed that work on the pathway for the information boards
would be pursued, to improve appearance and accessibility. Ideas including screening and
edging were discussed.
8. Souvenir Sales
Staffnoted the existing inventory of souvenirs that were purchased/sold by the Business
Association in 2008. It was noted that the current Cha¡nber of Commerce proposed to
transfer the inventory to the municipality for sale.
After discussion, consensus was the Chamber retain the souvenir sales. Summer staff would
handle the sales only.
9. Tour Schedule
Members reviewed the schedule of known tours for 2009. It was noted that these should be
tracked for information, along with tours that may be reflected in the site guest book. It was
highlighted that the July 16th tour is for the President and CAO of Hydro One.
10. Other Business
There was discussion of the Green Energy Act and concerns regarding setback and other
requirements that are appearing in draft regulations. It was suggested that involved
municþalities and citizens should take advantage of the opportunities to comment on the
regulations.
11. Adjournment
Moved by Ian Almond, Seconded by Dennis Haggerty
That the meeting be adjourned.
Carried.
Note: Next meeting scheduled for July 15, 2009 4:00 pm.
Chairman Secretary Date
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Dfftårî
EDISON MUSEUM BUILDING COMMITTED
June 17, 2009
r v'r'tr''r r '.,'t'r C o 6
Edison Museum of Vienna
Attendance: Jean & Ted Woon, Lynn & Lew Acre, Ray Maddox, Bill Geysen, Cheryl Peters,
Lynda Millard, Mat Schafer.
Call to Order: J.'Woon called the meeting to order at 7:10 pm.
Agenda: It was moved by L.Acre and seconded by R. Maddox that the agendabe
accepted as presented. Motion Carried.
Declaration of Pecuniary Interest: None
Election of Chairman: It was moved by C.Peters and seconded by M.Schafer that Jean
Woon be nominated for the position of Chairman. Motion Carried. J.'Woon accepted the
nomination.
5. Appointment of Secretary: L.Acre volunteered to take the minutes for this meeting, and
C.Peters agreed to take the minutes of the next meeting.
6. Report of the Rural Development Officer: J.Woon reported that there is currently
$41,09997 in our savings reserve. There is another $2,000 to be added from the former
"Friends of Edison Museum" committee. J.Woon has been working on the Development
Plan for grant applications. She distributed draft copies to members for
revisions/comments etc., which are to be submitted via ernail asap. She also requested
that each member submit a "biographical sketch" for the Development Plan via email.
These to include educational background, employment experience, skills, associations
etc. that pertain to our project.
7. Fundraising Activities: Edison Fest raised approx. $2,000.00 After some brainstorming
for possible 'þatrons" who might be recruited, it was soon obvious that a professional
fundraiser was needed to assist with our goal to raise $3 Million. It was moved by
professional fundraiser. Motion Carried. Lynn Acre will contact Elgin County and EECC
and J.'Woon will contact the Town of Tillsonburg to get names of fundraisers and to ask
for any templates for RFP. Then J.V[oon will request quotes from them.
8. Cultural Spaces Grant: From their application form, it appears that we need
architectural & engineering studies plus preliminary designs before we can apply for any
grants. Lew thinks that we already have these in our business plan. It was noted that we
do not need an Environmental study.
9. Next Steps: L.Millard will contact Cultural Spaces rep to clarify what is meant by
architectural & engineering studies. Lynn Acre and J.Woon will get names of
professional fundraisers and templates for RFPs. J.Woon will request support from
Museums Bayham for the possible hiring of a professional fundraiser.
10. New Business: New Edison Museum site needs to have some development to show that
the project is still alive. Suggestions included adding picnic tables and a garbage can, and
perhaps marking out the footprint of the new museum with paint.
11. Next meeting: At the call of the chair.
12. Adjournment:
adjourned at 8:45pm.
1.
2.
3.
4.
Chairman Secretary
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Page 64 of 403
1.
2.
MINUTES
Bayham Community Centres Committee
Bavham Communitv Centre
56169 Heritage Line, Straffordville, ON
Thursday April30,2009
7:30 p.m.
Present: Chairman / Councillor Wayne Casier, Straffordville, Councillor Ed Ketchabaw Lions
Club representative Roy Stewart, Vienna Lions Club re,presentative William Gheyser¡ Vienna
Community Cenhe Manager Jackie Bootle, Bayham Community Centre Manager Jackie
Declerq, Secretary Lynda Millard and Diane Squires.
Absent: Me,nrber at Large Paul Ens
Call to Order
The Chairman called the meeting to order at 7:30 pm.
Disclosure of Pecuniary Interest and the General Nature Thereof None
Minutes of the meeting held February26,2009
MovedbyV/m Gheysen
Seconded by D Squires
"That the minutes of the meetÍng held February 261 2009 be approved as
circulated.' Carried
Business from Minutes
The minutes were reviewed and updates rvere discussed.
Reports & Correspondence
(a) Managers 2009 updated Rental Reports (i) Vienna
(ii) Straffordville
Moved by D Squires
Seconded by E Ketchabaw
rThat the Manager's Rental Report for Vienna and Straffordville be received for
information." Carried
2009 Operating Budget to April 27109
MovedbyE Ketchabaw
Seconded by D Squires
r(That the 2009 Operating Budget to April 27r2009 be received for information."
Carried
t.
4 oc
(b)
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The Secretary \ilas requested to check the accuracy of the telephone billings. "The Bayham
Community Centre is now on the new billing system".
(c) StaffMemo CC2009-01 regarding review of outstanding matters -( updated & re-
circalated, see page 3)
Moved by R Stewart
Seconded by D Squires
r6That StaffMemo CC2009-01 regarding review of outstanding matters be received;
That the Community Centres Committee accepts the quote from Flooring Canada
to remove, dispose and replace floor tile in the northeast back entrance and stairs
from the basement to the bar, at the Vienna halt including installationof Yt'
plywood sub.floorÍng, Ín the amount of 5821.47, including tax
And That the Janitor be requested to complete the seal and wax for the northeast
entrance and st¡irs after the new tile is installed.' Ca¡ried
(d) Discussion regarding request for access to Lions' Den at Bayham hall was deferred until
the next meeting. Roy is to confirm if request is valid at that time.
(e) Lighting repairs / upgrades (LED info can be found at
http ://www. goo gle. com/search? sourceid=ravclient&ie:UTF-
8 &rlæ I T4DB CA-enCA224CA245 &q:LED+fluorescent+li gúrtin g
(Ð Accessibility device (information can be found at www.delta-elevator.com
6. Concerns from Committee Members and/or Managers
The Committee was advised that the Horticultural Societybrougþt tables down from
upstairs and never took thern back and the Legion did not clean up the kitchen very well
at the Bayham hall.
The refinished floors were discussed. It \¡/as suggested that the floor at the Straffordville
hall be sanded bare and refinished with three coats in January 2010. The Secretary was
requested to seek new quotes through the Lakeshore Shopper, Walstan, Gleason and
Hewbank's. The Secretary was asked to confirm with the contractors whether waxing
should continue until they are redone.
J. DeClercq advised that some tables and chairs need to be fixed; some need welding.
She is to have Bob Neville repair these as well as the kitchen drawer that got broken.
J. Bootle requested 50 chairs and 5 tables be ordered for Vienna.
It was noted that a trucker parks his tractor and trailer on the parking lot. Attempts will
be made to get the company name and address so that appropriate action can be taken.
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It was suggested that the Vienna parking lot could accommodate more ca¡s in the four
rows if spaces were ma¡ked. It was also suggested that gravel be added to the north of
the parking lot to increase the size. The Public Works Manager is to be asked to have
these items done.
7. Other Business none
8. Next meeting date and adjournment
MovedbyE Ketchabaw
SecondedbyWm Gheysen
sThat the meeting be adjoumed at 9:30 p.m. to meet again on June 2512009 at 7:30
p.m. at the Vienna Community Centre Lions' I)en, or at the call of the Chairman "
Carried
Chairman
Date approved:
)l À--.', o
' Sectetary
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Page 68 of 403
5
MINUTES
Bayham Community Centres Committee
Vienna Communitv Centre Lions Den
26 Fulton StreeÇ Vienna, ON
Thursday June 25,2009
7:30 p.m.
cÕG
Present: Chairman / Councillor Wayne Casier, Councillor Ed Ketchabaw, Straflordville Lions
Club representative Roy Stewart, Vienna Lions Club representative \Milliam Gheysen, Vienna
Community Centre Manager Jackie Bootle, Bayham Community Centre Manager Jackie
Declerq, Members atLarge Paul Ens and Diane Squires and Secretary Lynda Millard.
Both Managers left prior to the closed session.
1. Call to Order The Chairman called the meeting to order at 7:30 pm.
2. Disclosure of Pecuniary fnterest and the GeneralNature Thereof None
3. Minutes of the meeting held April30,2009
Moved by Wm Gheysen
Seconded by E Ketchabaw
"That the minutes of the meeting held April30,2009 be approved as circulated."
Carried
4.Business from Minutes
It was reported that the tile replacement on northeast stairs and lighting repairs at Vienna
havebeen completed.
Reports & Correspondence
Managers 2009 updated Rental Reports (i) Vienna
(ii) Straffordville
Moved by E Ketchabaw
Seconded by P Ens
"That the Manager's Rental Report for Vienna and Straffordville be received for
information." Canied
2009 Operating Budgets to May 31109
Moved byV/m Gheysen
Seconded by R Stewart
"That the 2009 Operating Budget to May 3112009 be received for information."
Carried
Invoice from Lovers for 50 chairs and 10 tables for Vienna CC - separate email
5.
(a)
(b)
(c)
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Moved by V/m Gheysen
Seconded by D Squires
"That the purchase of fÌfty chairs and ten tables for the Vienna Community Centre
be approved;
And That the payment be made from the capital budgeÇ with the balance from the
Vienna Community Centre reserve.t' Ca¡ried
(d) Verbal report from the Health & Safety Committee
The Secretary reported that the committee had advised that arailing and gate are required
at the outside north-east step/loading dock to bar/kitchen and a railing on the upper hall
stairs from the stage is required at Vienna. It was also noted that storage of combustibles
are not permitted in the furnace rooms. The room dividers a¡e to be removed, the old
tables taken to the food booth at the Park and fridges, cooler and broken chairs disposed
of. It was agreed that the clean-up carts be placed along the outside wall beside the Lions
Den and partitioned offwith the room dividers when not inuse.
Items blocking or impairing the exits or stairs are to be relocated to suitable locations,
emergency exitbulbs are to be replaced, items moved away from the electrical panel and
other health and safety concern are to be appropriately addressed by the managers at both
sites.
The Straf[ordville Lions Club will have the ballasts replaced in the Den.
Ed Matthews is to be contacted and arrangements made for health and safety and
maintenance carpentryrequirements. The sidewalk grinding / cement work to be
discussed with the Public Works Manager.
Moved by D Squires
Seconded by P Ens
"That staff proceed with arrangements for step safety barriers at both halls;
And That a chain and hook be used rather than a gate if permitted.t' Ca:ried
(e) Sma¡tServe newsletter dated June 2009.
MovedbyP Ens
Seconded by D Squires
"That the Smart Serve newsleffer be received for information." CaJTied
(Ð Request for Stag & Doe at Vienna CC
Jackie B advised that the couple have agreed to rent the hall rather than request
permission from Council to use the park. She noted that contrary to the Municipal
Alcohol Policy, ticket sellers are required to be smart serve trained. The policy is to be
reviewed at the next meeting.
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(e)
(h)
Request for refund.
Due to cancellation of a wedding at the Bayham hall Jackie D had received a written
request for a refund earlier in the week. As both the rental rates and the agreement
clearly identify that a deposit is non-refundable, no refund will be made. A letter is to be
sent by the Secretary offering the use of the deposit toward a rental function at a later
date within the next 12 months.
Draft capital budgets for 2010
Concerns were raised regarding significant reductions in private rentals and reduced
public usage at both Community Centres. The increases in rental rates, stricter liability
insurance requirements, local competition, the economy and changes in personal choices
all appear to be contributing factors.
Staffwas requested to research the options, if any, for liability coverage requirements and
report back to the committee.
The Secretaryprovided comments from the Chief Building Official that installation of
tap-less hot water into the current plumbing systems would not be beneficial or cost-
effective. It was agreed that both the plumbing and lighting upgrades would be most
effective and efficient for new construction or major repairs and is not economical for
small projects.
The feasibility of maintaining both halls based on reduced rentals and use compared to
the capital and maintenance and operating costs were discussed. Concerns included
accessibility, safety, ongoing operation and maintenance and reduced revenues. There
was consensus that capital budget monies continue to be directed to reserves.
Concerns from Committee Members and/or Managers
It was noted that a catch basin has been installed outside behind the Vienna hall kitchen
and the grease trap pumped out.
Other Business None
Closed Session
Moved byE Ketchabaw
Seconded by D Squires
,,That the Committee now rise to enter into an ttln Camerat' session of committee of
the whole to discuss personal matters about an identifiable individual, including
municþal or local board employees." Carried
6.
7.
8.
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Moved by D Squires
Seconded by E Ketchabaw
('That the Committee of the'Whole do now rise at 10:30 p.m." Carried
(a) Vqbal request for discussion of a confidential personal matter.
9. Next meeting date and adjournment
MovedbyP Ens
SecondedbyWm Gheysen
sThat the meeting be adjourned at 10:00 p.D.r to meet again on September24ú at
the Bayham hall in Stuaffordville at7:30 p.m. or at the call of the Chairman'
Ca¡Tied
' Secretary
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MUSEUMS BAYHAM
Minutes of June 10,2009 Meeting ( O 6Council Chambers, Bayham Municipal Office
Straffordville, Ontario
Present: Bev Hickey (Chair), Chuck Buchanan (Vice Chair), Brian Masschaele, Ray Maddox,
Cheryl Peters, Rosilee Peto, Mat Schafer, Jean'Woon
Regrets: Ron Bradfield, Mayor Lynn Acre (Secretary)
1. CALL TO ORDER
The meeting was called to order at7:00 p.m. by the Chair.
2. DECLARATION OF PECI]NIARY INTEREST
There were no declarations of pecuniary interest.
3. AGEND.A. \
The following items were added to the agenda:. Edison Fest. Missing Desk at Lighthouse
The bird issue is included in the report from the museums.
4. MINUTES
The minutes were circulated following a conection identified by Bev Hickey.
It was moved by Cheryl Peters and seconded by Jean \Moon that the minutes of the May 13,2009
meeting be accepted as presented.
MOTION CARRIED.
5. CORRESPONDENCE
There was no correspondence for review.
6. MATTERS OUT OF THE MINUTES
6.1 Beef Hoíst
Ed Matthews has provided a quote to complete repairs to the beef hoist to address health and
safety issues including replacement of the corner posts and braces. Bev Hickey circulated a
written quote for $ 719.46 including taxes.
It was moved by Ray Maddox and seconded by Chuck Buchanan that the repairs as quoted be
completed.
MOTION CARRIED.
6.2 Toar of the Museum ønd Lighthouse (May 21,2009)
The tour of the museum and lighthouse was conducted for five people. The comments were all
positive.
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6.3 Ontørío Medalfor Good Cìtízenshíp
The committee considered nominations for the Ontario Medal for Good Citizenship. Chuck
suggested that the Board recoûlmend K.C. Emerson be nominated for the award.
It was moved by Cheryl Peters and seconded by Chuck Buchanan to nominate K.C. Emerson for
the ontario Medal for Good citizenship
MorroN .ARRTED.
ACTION: Bev Hickey will speak with Lynda Millard regarding the completion of the on
line application.
6.4 Monthly Report- Møríne Maseum
Bev Hickey reviewed the statistics reported for the month of May:. 153 adults, 36 children, 7 passports, 19 families
' souvenir purchases in the amount of $ 73.90. Brian has provided an alternate electronic method of producing the cards for cataloguing
artifacts. Carolyn has taken over the cataloguing and artifact access numbering - this will provide for a
duplicate of our records for the vault. Research on Port Burwell and area is being done to better inform visitors - facts about the
museum are being posted for tourists' enjoyment
The report identified an issue with birds accessing the museum via a roof vent which is stuck. A
new vent can be installed for about $ 75 for the unit and $ 15 installation. Ed Matthews has
already replaced the other two vents, and has no success in tryrng to get the vent "unstuck".
It was moved by Jean Woon and seconded by Ray Maddox to replace the roof vent.
MOTION CARRIED.
Additional light bulbs are needed for the museum as four are currentlyburned out.
ACTION: Bev Hickey will purchase a crise of light bulbs for the museum.
Bev Hickey commented that he has met the students and is very pleased with their initiative and
ability to work independently.
6.5 Buildíng Commíttee Meetíng - Herítage Canadø Spøces Program
The Building Committee will be meeting on June 17 at7:00 p.m. at the Edison Museum.
6.6 Presentatíons at the Províncíal Pørk
Lynda Millard has been advised that the students can make presentations at the provincial park to
highlight the museums. Ray Maddox questioned if manpower was available for these
presentations. Bev Hickey suggested that the students could flex their hours so that no additional
costs are incurred for wages. The other option is for our students to educate the staff at the
provincial park and then the provincial park staff could carry on with more regular presentations
as part of the promotion of the area.
ACTIONS: Bev Hickey will speak with the contact at the provincial park regarding the details
and expectations for the presentations.
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Bev Hickey will speak with the students about flexing their hours to conduct these
presentations so that no additional costs are incurred for wages.
6.7 Canadìan Museums Association
Lynda Millard shared that the Cultural Spaces Canada Program has announced $ 6,000,000 for
years 200912010 and201012011. This funding supports the improvement, renovation and
construction of arts and heritage facilities, and the acquisition of specialized equipment and
conducting feasibility studies. Jean Woon understands that under the terms of this funding, the
recipients must match the funding dollar-for-dollar.
ACTION: Discussion regarding this potential funding was deferred to the Building
Committee Meeting.
6.8 New Hírefor Museums - Carolyn Krahn
On June 01,2009 a new student, Carolyn Krahn was hired at the museums. Cheryl Peters has
done some work with Carolyn and is impressed by her enthusiasm. This is funded through
Heritage Canada to hire people aspiring to work in the heritage industry. This position pays
slightly more per hour than the other students.
6.9 Pìcture Frames
All of the picture frames have been spoken for.
6.10 Bicycle Helmet Gíveaway (Marine Museum - June 13, 2009)
Lynda Millard has given approval for the Aylmer Area Community Foundation to do a bicycle
helmet giveaway on June 13,2009 at the Marine Museum parking lot on the recommendation of
Mayor Lynn Acre. This event gave away over 800 free helmets in Aylmer in 2008. Port
Burwell has been identified as an area of need. Volunteers from various agencies will be fitting
the families with the helmets. The Aylmer Area Community Foundation has insurance for the
event. The students have been asked to prepare some educational materials/displays for the
event.
For the future, Mat Schafer commented that the event has been poorly advertised so the majority
of families will likely be from Port Burwell. Ray Maddox expressed concern about the number
of potential people (40-50) who might need to come into the museum if the weather is bad, the
role of the students policing these people in the museum, and the risk to the artifacts should this
number of people use the museum as shelter. The Aylmer Area Community Foundation has
asked for an option of covering the area in case it rains. Mat Maddox suggested the Sid Shelley
Scout Hall as an alternative in the rain. The consensus was that this would be a controlled event
and access en mass to the museum was not likely.
ACTION: Bev Hickey with contact Kyle Kruger to ensure there are sufficient picnic tables
available for this event.
Bev Hickey will speak with Mayor Lynn Acre regarding an altemative place in
the case of rain.
6.11 fnvolvement of Students at the Canada Day Events - Maríne Museum
Bob Lozon has contacted Bev Hickey regarding the use of students from the Marine Museum at
the Canada Day Events to assist with traffic control, games, etc. The students have historically
done this on Canada Day.
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ACTION: Bev Hickey will respond back to Bob Lozon regarding the use of the Marine
Museum students at the Canada Day events.
The Marine Museum parking lot will also be used again for portions of the Canada Day
celebrations.
6.12 Student fntervíews - Young Cønada Works Program
Chuck Buchanan and Mayor Lynn Acre participated in the interviews and hired Carolyn kahn.
6.13 Flowerbeds øt Edíson Museum
The flowerbeds have been cleaned up and mulched with red mulch which complements the brick
on the building. Cheryl Peters also mentioned an old snowball bush and two trees in the middle
of the lilies that need to be cut down. There is also a branch on the pine tree to be removed.
Cheryl Peters has spoken to both Lynda Milla¡d and Kyle Kruger.
6.14 Edíson Fest
The Edison Fest lost a couple of sponsors this year. The funding was not received until the week
before the event. A couple from Tillsonburg who is starting a new business, had the bouncers
available and for half the price of the company in St. Jacob's who normally provided the
bouncer.
Lew and Lynn Acre donated a bicycle and Stephan Graham won the bike. It turns out Stephan
didn't have a bike, and was riding his sister's pink bicycle, so he was a deserving recþient.
Following the bicycle draw, there were eight draws for gently used skateboards and this will be
done again for next year. The businesses in Vienna, as well as Scoops in Port Burwell,
supported the event by decorating their businesses. The Vienna Community Action Group
hosted a large yard sale and silent auction and did very well. An old style ice cream machine
was brought in which was popular with the kids. Two of the students obtained volunteer hours
for the event. The event was very successful.
7. NEW BUSINESS
7.1 Lífe and Leísure on Lake Eríe Display
Chuck Buchanan attended the Life and Leisure on Lake Erie Display last week and found there
was a lot of interesting information about Lake Erie. The Marine Museum received good
recognition for its participation and theyhave done a good job of displaying our artifacts. There
was also an article on the St. Thomas Times Joumal about the Marine Museum and the Elgin
County Museum partnering to present this exhibition. Brian Masschaele commented that several
visitors have viewed the show already. The plan is to run as much of the show at the Marine
Museum when the exhibition ends at the Elgin County Museum. The framework in the Marine
Museum has been measured to ensure panels are made to fit the museum.
Brian Masschaele shared there are signature quilts representing the individual areas in the
County. There is also a book for people to provide comments regarding the quilts in relation to
history, people involved, etc.
Ray Maddox suggested the Board send a letter to the Editor of the St. Thomas Times Journal
thanking them for the article in the Tuesday June 02, 2009 edition.
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ACTIONS: Rosilee Peto will draft a letter for Bev Hickey's signature.
Brian Masschaele will bring in a novel about Port Burwell for the Board to
review.
7.2 ScøIefor Digítal Photogrøphy
Jean Vy'oon is going to purchase a scale for digital photography in the amount of approximately $
15.00.
7.3 Issue wíth a Neíghbourìng Propefi
Jean Woon requested that the Board would make a motion to contact the Municþal Office
regarding an issue with a neighbouring property. The owners have several cars in the yard
without license plates, and food scraps are being scraped into the long grass in the yard. This
will cause issues for the neighbouring communities.
ACTION: Bev Hickey will go and look at the house, and then speak with Lynda Millard
about the issue and involving the Bylaw Enforcement Officer.
7.4 Advertísíng
Brian Masschaele provided a copy of the Lake Erie Líving magazine in which the museums have
included an advertisement. The total cost for advertising is approximately $ 1,200 and it would
cost the Museum Board approximately $ 300. The Board has already passed a motion (May 13,
2009) to participate in sharing advertising costs pending approval by the Port Dover Boa¡d.
There was also an issue of the word discover onthe Bayham signs. It will cost approximately $
50 per sign to repaint each sign for a total of a little over $ 700. It was agreed to proceed with
the painting of the signs.
7.5 Antíque Car Tour
Deferred to the next meeting when more information may be available.
8. NEXT MEETING
The next meeting will be held on Wednesday July 08, 2009 at 7:00 pm @ Municipal Office.
9. ADJOURNMENT
It was moved byMat Schafer and seconded by Brian Masschaele that the meetingbe adjoumed
at 8:35 p.m.
MOTION CARRIED.
Chairman Secretary
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1
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Genotaph Gommittee
Municipality of Bayham
Thursdoy June 25,2009
Pt. Burwell Legion
1:00 pm
MINUTES
Attendance : Rick Postill-ctrairïvrn, Lynn Acre-Acting Secretary
1. Ftagpole: The chairman reported that the new flagpole has been
installed and the new Canadian flag attached. This is a "vandal-proof'
flagpole, which has a locked box to access the rope to raise and lower
the flag. There are two keys for the box. One is at the municipal office
and the other is at the Legion. The invoice for the cement and the new
flag has been dropped off at the municipal office for processing. The
chairman will organize an official "blessing of the flag" by our
Anglican minister and veteran Gray Tompson.
2. Gardening: Legion members have been volunteering at the
Pt.Burwell Cenotaph to prepare for the CanadaDay ceremonies.
3. Repairs to Vienna Cenotaph & Port Burwell Cenotaph: On the
recommendation of member Bill Geysen, it was moved by L.Acre and
the Vienna Cenotaph and firmly secure the loose stones in the wall at
the Port Burwell Cenotaph. Motion Carried.
4. Site Visit of Pt. Burwell Cenotaph: Members inspected the site to
observe the new flag¡lole installation and to discuss future projects. It
was noted that the benches had been re-varnished by the local
scouting club. The re-location of large cement planters was discussed
so that more room would be available for cadets during Remembrance
Day ceremonies. Memorial bricks at the Cenotaph need cleaning and
lettering needs redone. The loose stones along the ledge of the
retaining wall were examined and found to be completely separated
and dangerous.
5. Adjournment: The meeting adjourned at 1:45 pm.
)
c-o 6
Cenotaph Committee draft minutes of meeting held June 25, 20...
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Ministry of Agriculture,
Food and RuralAffairs
Office of the Minister
77 Grenville Street, 11th Floor
Toronto, Ontario M7A1 B3
Tel: (416l. 326-3074
Fax: (41 6) 326-3083
JUN I I 2009
Mrs. Lynda Millard, CMO
Clerk
Municipality of Bayham
PO Box 160
9344Plank Road
Straffordville, Ontario
NOJ IYO
Dear Mrs. Millard:
Ministère de I'Agriculture,
de l'Alimentation et
des Affaires rurales
Bureau de la ministre
77 , rue Grenville, 1 1" étage
Toronto (Ontario) M7A 183
Té1.: 1416l. 326-3:074
Téléc.: (416) 326-3083
uuD
2009
L-C E I
JUt\l 1 7
fl/L
MUNICIPALITY OF üÂY¡IAM
Mr. Steve Peters, MPP for Elgin-Middlesex-London, has shared a copy of the
municipality's resolution with regard to the impact of the Fisheries Act andregulations
on drainage works and bridge reconstruction. I appreciate this opportunity to respond to
you directly. Since Mr. Peters' letter was also addressed to two of my Cabinet colleagues,
I have shared a copy of my response with them as well.
Much of Ontario's cropland benefits from improved soil drainage. Municipal drains
provide a vital outlet for improved agricultural drainage and important flood protection
for land throughout rural Ontario.
Our government is working to address the issues you raised through our involvement
with the Drains Action'Working Group.
What is the Drains Action \Morking Group?
The working group was established to develop apractical means of applying the
requirements of the Fisheries Actto municipal drain activities.
This working group includes representatives from my ministry, Fisheries and Oceans
Canada, the drainage industry, the Rural Ontario Municipal Association, the Ontario
Federation of Agriculture and Conservation Ontario.
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N1G 4Y2
Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
Pick Ontario Freshness
Cueillez la fraîcheur de I'Ontario '.$a-
Ontario
/2
Correspondence dated June 11, 2009 from Ministry of Agricult...
Page 81 of 403
Mrs. Millard
Page2
I have forwarded a copy of the resolution to the Drains Action Working Group for its
review.
I note that you have also written to the Honourable Gail Shea, Minister of Fisheries and
Oceans. Since the Fisheries Act is a federal government statute, I trust that she will give
consideration to the municipality's views.
If you require further information, please contact lvfu. Sid Vander Veen, the Ministry's
Drainage Coordinator at sid. vanderveen@ontario. ca
Again, thank you for writing.
Sincerely,
,k* ^b,^-l^ÀilT
Leona Dombrowsky
Minister of Agriculture, Food and Rural Affairs
c: The Honourable Jim Watson
Minister of Municipal Affairs and Housing
The Honourable Donna Cansfield
Minister of Natural Resources
Mr. Steve Peters. MPP
Elgin-Middles ex-L ondon
Mr. Sid Vander Veen
Drainage Coordinator, Ministry of Agriculture, Food and Rural Affairs
Correspondence dated June 11, 2009 from Ministry of Agricult...
Page 82 of 403
<<Elgin County OPP Media Release 29 Jun 09 -Theft from Little Beach.doc>>
FROM/DE:ELGIN COUNTYOPP DATE:29 Jun 2@9
5
? rr
THEFT FROM LITTLE BEACH - PORT STANLEY
(ELGIN COUNTY) - On Friday June 26TH, 2OO9 at approximately 4:00pm Elgin OPP were
dispatched to Little Beach Port Stanley, Central Elgin in regards to a Theft frorn an automobile
parked in the parking lot. lnvestigation revealed that an unlocked 2OO5 GMC Jimmy had been
entered into sometime between 3:00pm and 4:00pm. The owner of the vehicle stated she
retumed to her vehicle to meet up with some friends wtren she noticed some of her property
was missing. The items that were stolen were a black DAKINE backpack with blue triarples all
over it, various clothing items, Fuji FinepixE.2 rnega pixel, I-POD (touch) and a Magellan
Roadmate GPS. Totalvah.rc of items stolen is listed at approximately $1000.00. Eþin County
OPP is askitç anyone with infonnation in regards to this incident to contact police at 1€88-
310-1 122 or Crime Stoppers at 1€00-222-TIPS (8471).
R.I.D.E PROGRAMS ELGIN COUNTY
27h of June 2OOg -R.|.D.E. program conducted at the intersection of Galton Line and
Richmond Rd in the Municipality of Bayham at approximately 2pm to 2:45pm. Approximately
100 Vehicles checked. lllegal Motorcycle helmet seized and driver issued a waming.
27h of June 2OO9 - R.|.D.E. program between 8pm and 9pm - Carlow Rd, Port Stanley,
Central Elgin - 50 vehicles checked, 2 Highway Traffic Ad wamings - 2 Highway Traffic Act
charges - I Approved screening device test conducted resulting ¡n a pass.
- 6/29/2W9
Elgin County OPP Media Release dated Jun 29/09 regarding "Th...
Page 83 of 403
Elgin County OPP Media Release 29 Jvn09 - Thefts RIDE Break and Enters Page2 of2
27th of June 2009 - R.|.D.E. program between 8:30pm and 9pm - Graham Road north of
Queens Line, West Elgin. Approximately 20 vehicles were checked. 1 Approved screening
device test conducted resulting in a pass however male party was charged with Drive Motor
Vehicle - No Licence
BREAK AND ENTER TO COTTAGES IN PORT STANLEY
Elgin County OPP is investigating two break and enters to cottages on William Street, Port
Stanley, Central Elgin. The crimes occuned sometime between 9pm on the 26th of June, 2OO9
and 5pm on the 27th of June, 2009. Nothing was taken in either of the breakìns however
each cottage had minor damage. Elgin County OPP is asking anyone with information in
regards to this incident to contact police at 1€88-310-1122 or Crime Stoppers at1-8OO-222-
T|PS (8477).
Please visit the OPP 100Üt Anniversary website at www.opp100.ca for information about upcoming events,
updates, images, video and other information relating to the OPP 100th Anniversary.
Veuillez visiter le site web pour le 100e anniversaire de I'OPP à www.opp100.ca pour des informations sur les
événements prochains, mises à jour, photos, vidéos et autres informations concernants le 100e anniversaire
-30-
--Gontach€onstable Troy Carlson
Elgin Gounty OPP Media Relations/Community Services Officer
Phone: 519-631-2920
Pager: l-888-808-7195
6/29/2009
Elgin County OPP Media Release dated Jun 29/09 regarding "Th...
Page 84 of 403
5
0'l
(410)e7161s1 l\Ò t
E-mail; amo@amo.on.ca
LAS COMMUNICATION FYr No: oe-oo2
ro the attention of the clerk and Gouncil 53:$""i:,ïå"J$lât:"J""3å]åt"l'June 22,2009 (¿to) gzt-sas6 ext 320' ihaoan@amo.on.ca
LAS' most recent electricity hedge purchase for 17 Ontario municipalities should provide commodity
cost savings of more than 2 cents/kWh for all participants (with expected spot market costs
included). The hedge purchase price was 3.95 cents/kWh including all program fees.
LAS Electr¡€¡ty Program Pricing -
Comparison to current (and expected) RPP prices
Eo
E
=
@è
0u
7
6.5
6
5.5
5
4.5
4
3.5
-
UqS Purchase Pr¡ce lincl.
spot market exposurel
-
Current Blended RPP
(assume a larger
accountl
----NextRPP- H¡gh?
---- NextRPP Low?
,.€'*ofur"C""\""""")j.""ì*d*."ïf '.'ê"
As a comparison, municipalities that are a part of the government's Regulated Price Plan (RPP)
currently pay 5.6 cents/kWh (for the first 600 kWh consumed), and 6.5 centsikWh for all remaining
usage. Municipalities enrolled in this LAS purchase will realize cost savings of approximately 35%
compared to these RPP prices.
With these 17 new participants, total enrollment in this LAS program has grown to 71 municipalities
since 2007. Program members range from very smallto large urban municipalities.
ln addition to hedge purchase savings, LAS also provides members with lower costs for streetlight
accounts - due to the low cost of power in off-peak times (overnight).
LAS will be executing additional purchases for participating municipalities in the coming months, but
we also welcome new municipalities to take part in this program. For more information on how to
get enrolled, please contact LAS. Enrollment materials are also available in the Commodity
Program section of the LAS website:
http ://www. a mo. o n. ca/A MlTe m o I ate. cfm ? Secti on=Com mod ity-P rogra m s
Municipalities Will Save 35Vo Through Electricity Program Purchase
1'1 P^ Local Authority Services Ltd.
LAS Communication dated June 22, 2009 regarding "Municipalit...
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P LAY WOR KS
The Ontario Partnership for Active Youth
June 17,2009
Play \ilorks
clo 302 - I Concorde Gate
Toronto, ON
M3C 3N6
Tel:416426-7142
Fax:416426-7371
owo(âola],worksoartnership.ca
Lynda Millard , ,¡i :i
Municipality of Bayham
P.O.Box 160,9344 Plank Road
Straffordville, ON NOJ 1Y0
Representatives
4-H Ontario
Arts Network for Children and Youth
Boys and Girls Clubs of Ontario
Educational Research
I¿idlaw Foundation
Ontario Physical and
Health Education Association
Sport Alliance of Ontario
Parks and Recreation Ontario
YMCA Ontario
Dear Lynda:
Please find attached an information brochure and application as to how your
community can be recognized as 'youth friendly.'
Vy'e are sending you a personal copy so that you will know about this
opporilnity should one of your staff, an elected official, or a community group
approach regarding the application.
The Youth Friendly Community Recognition Program is designed so that
communities throughout Ontario - those that go out of their way to make sure
that their adolescent youth feel a sense of connection and belonging in their
community - will be recognized for their efforts.
Play V/orks, the parbrership that is spearheading this process, believes there are
more than 32youthfriendly communities in Ontario (this is the number that has
been recognized since the recognition inception in 2005). It is hoped that your
community will be one added to this number in2009. This year orientation
phone calls will be held to help local communities with the application process.
These are scheduled from now to October. For more information, please see
page four in the attached brochure.
If your community requires any assistance throughout the application process,
we would be happy to set you up with a mentor from a recognized youth
friendly community who may be able to assist them with this process. A list of
Youth Friendly Community Mentors can also be found on the Play Works
website (www.playworksoartnership.cd.
If you have any questions at all regarding the 2009 application, please contact
the Play \ù/orks Secretariat Manager, Marion Price, at 416-426-7065 or by email
at pwp@playworkspartnership. ca.
Regards,
ffi"-^-z
Jennifer Cowie Bonne
Chair, Play V/orks
Correspondence dated June 17, 2009 from Play Works regarding...
Page 87 of 403
Page 88 of 403
J
Ministere des
Richesses Naturelles
Ministry of
Natural Resources
June 25, 2009
Good Afternoon,
To protect the people of Ontario against rabies, the province will begin its annual wildlife
rabies control operations for 2009 on August 4th, 2009.
This ministry is committed to the research, control and eradication of rabies in Ontario,
thereby protecting the health and safety of the publ¡c, their pets and the wildlife of this
province. Ontario's programs are so successful that broad areas of southern Ontario are
free of fox and raccoon rab¡es.
lf a person is exposed to rabies and does not receive emergency treatment, the disease is
always fatal.
The province uses a number of control measures in the fight against the deadly rabies
virus. The planned activities for the 2009 season include:o grourìd 'urban' baiting in Niagara area - projected to start in early Augusto aerial baiting over the St. Lawrence lslands - one day only in mid-August. large scale baiting in southwestern Ontario - projected to start mid-September. control measures at the point of infection - only to take place in the event of a
raccoon rabies incident
Cases of fox-strain rabies have dropped dramatically across Ontario to only 41 cases in
2008, down from 1,500 before control measures were implemented in 1989, a 97 per cent
drop. The last confirmed case of raccoon rabies case in the province occuned in
September 2005. According to the World Organization for Animal Health, with over two
years since the last case of the raccoon strain, Ontario can now confirm that raccoon rabies
has been eliminated from the province.
The rabies control program is a joint effort that receives important input from a variety of
partners across Ontario. Regional health units, municipalities, wildlife rehabilitators,
licensed trappers, wildlife control agents and aboriginal communities are all key to the
continued success of Ontario's world-renowned rabies control program.
For further information about rabies prevention and control operations and to view updated
maps, visit the Rabies in Ontario web site at www.ontario.calrabies or call our rabies hotline
at 1-888-574-6656.
Sincerely,
Natalie Gorman
Correspondence dated June 25, 2009 from Ministry of Natural ...
Page 89 of 403
Page 90 of 403
Page I of2
Cì-
Lynda Millard
From: Clark, Valerie (OMAFRA) [valerie.clark@ontario.ca]
Sent: Monday, June 15, 2009 9:49 AM
To: Clark, Valerie (OMAFRA)
Subject: Green Energy Projects - Your chance for lnput
frt t,
Ontario Proposes New Rules For Green Energy Projects
McGuinty Government Invites Publíc Input
NEWS
The province is proposing a one-window approvals process and standardized requirements for renewable energy
projects.
The government is seeking the public's input on approval requirements for renewable energy projects, including
setbacks for wind, solar, hydro, biogas and biomass projects, which build on and strengthen the environmental and
health protect¡on components of current regulatory requirements.
Proposed approval requirements for renewable energy projects include the following:
Wind turbines would not be permitted less than 550 metres from the nearest dwelling, and this minimum
setback would increase with the number and loudness of turbines. It is also proposed that wind turbines be set back
from roadways and property lines, and there would be ongoing requ¡rements to mon¡tor and address low-frequency
noise and vibrations.
Natural heritage features, such as significant wetlands or signiflcant wildlife habitat, would be protected by
a setback of L2O metres, with development only being able to move closer where there is a study demonstrating the
ability to mitigate negative impacts.
The province will hold information meet¡ngs in six locations across Ontario in June to get public input. Visit the
Ministry of the Environment's website for dates and locations. Ontarians can also comment on the proposals of
the Ministry of the Environment and the Ministry of Natural Resources, which will be posted on the Environmental
Registry until July 24.
QUOTES
"I encourage Ontarians to provide input into the proposed renewable energy approvals process. It's our goal to
ensure that Ontario has plenty of sources of green energy that meet human health and environment standards"'
-- John Gerretsen, Minister of the Environment
"The proposed requirements will ensure we continue to uphold rigorous safety and env¡ronmental standards while
providing clarity about the approvals process for renewable energy projects. Developing new sources of renewable
energy has a critical role to play in helping us reduce the impacts of climate change."
-- Donna Cansfield, Minister of Natural Resources
QUrCK FACTS
The new requirements would support implementation of the Green Energy Act,2009.It's Partof Ontario's
plan to create green jobs and bring economic Arowth to Ontario, and will help address climate change.
Renewable sources of energy will help the government meet its commitment to phase out coal-fired
generation by 20L4, the single largest greenhouse gas reduction initiative across Canada. Eliminating coal-fired
generation will reduce greenhouse gas emiss¡ons by up to 30 megatonnes.
LEARN MORE
See a backgrounder for a brief synopsis of the proposed approvals process, and details on
setbacks for wind turbines.
Want to comment on the ministries' proposals? Go to the Environmental Registry. To comment on:
the Ministry of the Environment's proposed Renewable Energy Approval, search for 010-
6516
the Ministry of Natural Resources proposed Approval and Permitting Requirements
Document for Renewable Energy Projects, search for 010-6708
6nst2009
Correspondence dated June 15, 2009 from OMAFRA regarding "On...
Page 91 of 403
Page2 of?
Read about Ontario's Green Energy Act.
http://www.ene.gov.on.calen/news/2009/060901 .php (news release)
http ://www.ebr.gov.on.calERS-WEB-External/displavnoticecontent.do?
noticeld=MTA2N DQ5&statusld=MTUSNiQl &langruage=err(EtsR9ostingl-
Valerie Clark
Regional lnformation Coordinator
Ontario M¡nistry of Agriculture, Food and Rural Affairs
667 ExeterRoad, London, ON NOE 113
519-873-4086 (phone) 519-873-4062 (fax)
6nst2009
Correspondence dated June 15, 2009 from OMAFRA regarding "On...
Page 92 of 403
,DRINKIN6 WATER
SıüRöÈ'þÈdrËcrïoN
)
LAKE ERIE
'oURCEPROTECTION
REGION
E ¿ o SctsP¿
LAKE ERIE REGION SOURCE PROTECTION COMM¡TTEE
MEETING MINUTES
Thursday, June 4,2009
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thuréday, June 4, 2009 at the ttalian Canadian Club, 135 Ferguson Street, Guelph, ON.
Members Present:C. Ashbaugh, Chair; H. Cornwell, M. Goldberg, R' Haggart'
J. Hanison, R. Krueger, J. Laird, D. Murray, J. Oliver, D. Parker,
G. Rae, T. Schmidt, R. Seibel, B. Ungar, M. Wales, W. Wright
Cascaden
M. Ceschi-Smith, P. General, A. Henry, K. Hunsberger, B. LaForme,Members Regrets:
l. Macdonald, C. Martin, L. Penin, D. Woolcott,
Proxy Representatives: B. Lima (A. Henry), D. Munay (1. Macdonald, L. Perrin), T. Spiers
(M. Ceschi-Smith)
Liaisons: A. Dale, Source Protection Authority Liaison
Region Management T. Marks, KCCA
Gommittee:
Staff:
Also Present:
S. Cooke, GRCA; P. Dragunas, CCCA; J. Etienne, GRCA;
S. Glauser, GRCA; C. Linwood, GRCA; L' Minshall, GRCA;
J. Robertson, LPRCA; T. Ryan, GRCA; T. Seguin, GRCA;
S. Shifflett, GRCA; E. Vanhooren, KCCA; C. Walsh, City of Guelph;
G. Wheeler, City of Guelph;A. Wong, GRCA
A. Davidson, Brant County; R. Maric; J. Pickering; P. Wilson,
Haldimand County
1. Gall to Order
C. Ashbaugh called the meeting to orderat 1:10 p.m.
2. Roll Gall and Certification of Quorum - 17 Members Gonstitute a Quorum
(2ß of members)
The Recording Secretary called the rolland certified quorum.
3. Chairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
o The Lake Erie Region Management Committee met on May 21,2009.
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Minutes of Meeting
Lake Erie Region Source Protection Gommittee
June 4,2009
5.
Page 2
o The quarterly Chairs' meeting took place on June 1 and 2,2009. The meeting included
a workshop to evaluate concerns and perceptions regarding the Source Protection
Planning process. C. Ashbaugh concluded that the Lake Erie Region is operating
under an impressive model. He summarized that this region has been developing a
solid foundation for Source Protection Planning since 2003, and because of the
positive relationships and solid framework, this region is operating well.
o The committee was provided with a copy of the letter sent from C. Ashbaugh to lan
Smith, Director of the Source Protection Programs Branch, in response to the Long
Point Region and Grand River Terms of Reference modifications.
o The Lake Erie Region will have an interim provincial liaison for the next several
meetings. C. Ashbaugh noted that the inconsistency with Ministry liaison
representation has not been ideal.
¡ EcoFest is taking place on June 5, 2009 at 6:30 p.m. at the Centre for lnternational
Govemance lnnovation in Waterloo.
Review of Agenda
C. Ashbaugh noted that a revised agenda was distributed with additional correspondence
in section 9. a).
Moved by: R. Krueger
Seconded by: J. Laird carried unanimously
THAT the revised agenda for the Lake Eríe Region Source Protection
Committee Meeting of June 4, 2009 be approved.
Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be
dealt with.
Minutes of Previous Meeting - May 7,2009
J. Oliver asked if the final Tier 2 Water Budget report for Long Point Region has been
submitted to the Ministry. J. Etienne replied that Ministry submission of the report is
pending final sign-off from the peer review team. J. Oliver asked if the report can be sent
to the Ministry without their sign-off. J. Etienne responded that the guidance indicates that
the report must be peer reviewed; J. Etienne will provide J. Oliver with confirmation once
final signoff and Ministry submission is complete.
Moved by: B. Ungar
Seconded by: J. Oliver carríed unanimously
THAT the minutes of the previous meeting of May 7, 2009 be approved
as circulated.
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Minutes of Meeting
Lake Erie Region Source Protection Gommittee
June 4,2009
7.
8.
Page 3
Hearing of Delegations
None
Presentations
a) Guelph Wastewater Treatment Plant Optimization Process, Gerry Wheeler,
Optimization Program Facilitator
G. Wheeler provided a follow up presentation to the committee's Guelph Wastewater
Treatment tour. He emphasized that the optimization process focuses on the need for
consistent process control.
J. Hanison asked if, after having closed half of the plant to discover its bottlenecks, the
wastewater treatment plant intends to close the other half of the plant to identify similar
opportunities for optimization. G. Wheeler responded affirmatively, and expanded that
wastewater treatment plants are expected to demonstrate that their facilities can adjust
to change and switch to standby. The Guelph Wastewater Treatment Plant has
demonstrated that it can be fully back in service after 24 hours'
J. Harrison inquired what the cost implications are for undertaking this optimization
process. G. Wheeler replied that the cost is the expertise and staffing to undertake the
optimization. The end cost of the additional staffing is offset by the cost savings of the
optimization; so the cost to treat the water remains the same. Optimization is an
investment in human infrastructure as opposed to building infrastructure. The cost of
building a new plant is $20 million. With optimization, the building of a new plant will
not be necessary.
J. Oliver asked if the additional monitoring resulting from the optimization is temporary,
or a permanent part of the process. G. Wheeler confirmed that the daily monitoring
process wilt remain more substantial than in the past. However, staff have become
accustomed to the additional requirements and now concur this approach is a best
practice. Further, operators have been provided with a program that requires only one
data entry site which has reduced the demands of the additional monitoring
expectations. C. Walsh elaborated that the data previous to the optimization was not in
a useful format; operators now have 1600 data points available for interpretation in a
useful, real-time manner.
R. Krueger wondered if there were any customer complaints during the eight month
capacity demonstration. G. Wheeler responded that there were no adverse odours or
physicãl treatment conditions. R. Krueger asked how much notification the municipality
iequires when industries bypass their pretreatment prior to discharging to the sanitary
sewer. G. Wheeler suggested that it is best if the wastewater treatment plant can be
notified in advance when possible.
G. Rae asked G. Wheeler to relate his current work to the Composite Correction
Program in the United States. G. Wheeler elaborated that the optimization work being
undértaken is based on a relative Composite Correction Program being done in the
United States. The U.S. government was providing money to build wastewater
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Minutes of Meeting
Lake Erie Region Source Protection Gommittee
June 4,2009 Page 4
treatment facilities; however, the auditor general discovered that up to 60% of facilities
were not achieving quality targets. This prompted a study to review the process. The
study concluded that the cause of the lower quality discharge was not related to facility
design; they discovered that the plants were not being operated optimally. The
Composite Correction Program originates in United States Environmental Protection
Agency, and has since been broughtto Canada.
G. Rae inquired if this program could be applied elsewhere in the watershed.
G. Wheeler identified that the Guelph Wastewater Treatment Plant is working towards
achieving quality targets from their secondary treatment capability, which would
demonstrate that the targets achieved are not reliant on tertiary treatment, and could
be applied at other plants that have only secondary treatment capacity.
D. Parker wondered what implícations a 100 year storm event would have on the
wastewater treatment plant. G. Wheeler advised that this past spring the Speed River
was higher than the outfall. ln an instance such as this, the stepfeed can be used to
respond to high flow conditions. Normally water comes in through the primaries and
then through an aeration basin. ln stepfeed, it allows the water into the third pass of
the aeration basin only. Because the water is primarily snow melt, which is low in
contaminants, this does not deteriorate the quality of the water. D. Parker asked if the
tanks are sufficiently elevated that they would not be flooded during a storm event.
G. Wheeler replied affirmatively.
M. Goldberg suggested that the City of Guelph provide a presentation to the water
managers' group regarding the opportunity for optimizing wastewater treatment plants
in the Lake Erie Region. T. Schmidt confirmed that water managers have had ongoing
communication rega rding wastewater treatment optim ization.
G. Rae advised that Haldimand County has been working with G. Wheeler, and is
beginning implementation of a Composite Conection Program. Guelph is an excellent
demonstration of how this kind of optimization can affect wastewater treatment.
G. Wheeler suggested that he would be supportive of providing further information or a
presentation. He elaborated that the initiative to undertake a program such as this
comes from influential decision makers and requires the commitment of senior
management.
M. Goldberg pointed out that the bypass trend for Guelph demonstrates that
downstream water quality concems can be addressed if upstream municipalities could
apply this progrz¡m. He further suggested that this initiative could filter to other source
protection committees.
A. Dale suggested that the Ministry of the Environment should also be involved.
G. Wheeler advised that the Minister of the Environment was given a tour of the
Guelph Wastewater Treatment Plant, and that he believes they are supportive of this
approach.
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Minutes of Meeting
Lake Erie Region Source Protection Committee
June 4, 2009 Page 5
C. Ashbaugh stated that he would like to see a submission forwarded to lan Smith at
the Ministry of the Environment supporting this worthwhile initiative. This may stimulate
a discussion at the Chairs' level for other Source Protection Committees to endorse
this program.
Moved by: M. Goldberg
Seconded by: J. Laird carried unanimously
THAT the Lake Erie Region Source Protection Committee encourages
the City of Guelph to provide information regarding fheir success in the
optimization of the Guelph Wastewater Treatment Plant to the Grand
River Water Managers Group;
AND THAT the City of Guelph provide a brief submrssrbn summarizing
the optimization program and results for the Ministry of the Environment
and other Source Protection Committees across the province.
b) Grand River fier 2 Water Budget, James Etienne, GRCA
J. Etienne provided an overview of the Grand River Tier 2 Water Budget and Stress
Assessment.
J. Harrison asked what the difference is between volume pumped and volume
consumed. J. Etienne replied that a large percentage of municipal water is returned to
the watershed, although, much of the groundwater supplies are retumed to a surface
water system. An example of low consumption versus volume pumped is in an
aggregate washing operation where water is pumped out of an onsite pond and
returned to the pond after washing. Only a small portion of the water is consumed by
evaporation or shipped out on the washed aggregate. lt is important to maintain
a healthy groundwater/surface water interaction to ensure that groundwater removed
from a system is replenished by recharge.
J. Olíver asked if the stress levels or thresholds are the same as the criteria set by the
ministry. J. Etienne replied affirmatively.
J. Harrison requested an estimate of what the anticipated costs are for the Guelph and
Region of Waterloo Tier 3 projects. J. Etienne advised that Guelph has received $1.2
million and the Region of Waterloo received $Z million of Ministry funding.
J. Etienne elaborated that the Tier 3 studies are expected to be very detailed studies
identifying allthe wells and how the systems are interacting.
M. Goldberg asked if each of the subwatersheds identified as stressed will undergo a
Tíer 3 assessment. J. Etienne replied that only those subwatersheds with municipal
supplies and identified as moderate or high potential for stress will require a Tier 3
study. Tíer 3 studies are municipal projects that take the information learned in a Tier
2 study and look specifically at a source area around the municipalwell or intake.
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Lake Erie Region Source Protection Gommittee
June 4,2009 Page 6
D. Parker inquired how water takings for profit are addressed by the water budget.
J. Etienne responded that water takings such as water bottling are defined as high
consumptive use. High consumptive water takings are defined by how they impact all
other takings within that subwatershed and are modelled as part of what is happening
with the takings. T. Schmidt clarified that many people take water for profit: the
aggregate industry, golf courses, and agricultural irrigation. He suggested that profit is
not a defining criteria.
D. Parker asked how increased wastewater as a result of watershed growth will be
addressed by source protection planning. L. Minshall replied that the Clean Water Act
does not cunently address the cumulative effect of increased wastewater due to
municipal growth; this is addressed through watershed management planning.
M. Goldberg wondered if the peer review team had commented on the approach of
modelling by subwatershed as opposed to aquifer. J. Etienne responded that the
modelling looks at the whole watershed, broken into subwatersheds, The Tier 3 work,
for example, is not confined to subwatershed; upstream areas are studied for more
information. Boreholes assist with defining movement to determine how much is
supplying municipal wells and how sustainable supplies are outside of the city.
L. Minshall notified the committee that the Long Point Region, Kettle Creek, Catfish
Creek and Grand River stress assessments will require an important risk
communication component when posted. lt will be important to communicate that
stress assessments are only screening tools, and only refer to the potential for stress,
rather than actual stress. The thresholds for the stress assessment are set very low.
The Tier 3 water budget studies are intended to provide a more detailed assessment
of the sustainability of the water supply.
The stress assessment will be posted on the www.sourcewater.ca website after the
peer review is complete. The municipal partners' are concemed that these maps will
be misinterpreted without the important context underlying the thresholds. The
committee may get questions; in the case where a map says there is the potentialfor
significant stress, it doesn't mean that the subwatershed or the municipal supply is
stressed at all. This identification simply means that there is the need to do technical
work with more detail.
R. Haggart asked if the posting will include a preamble to provide context. L. Minshall
responded affirmatively.
T. Schmidt stated that he anticipates that at some point the maps will be
misinterpreted. He emphasized that the stress levels and numbers were picked
arbitrarily, and the implication of an area being identified as having the potential for
significant or moderate stress simply means that the assessments should take a closer
look. Throughout the Region of Waterloo's technical work, there has been no indication
that there is any stress, yet most areas have been listed as having the potential for
moderate or high stress.
J. Oliver suggested not using the colour red on maps; red is considered an alarming
colour.
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June 4,2009 Page 7
W. Wright-Cascaden suggested that if you are going to do an explanation regarding
how the information should be interpreted, it would be best placed on the map.
9. Gorrespondence
a) Copied
i) Correspondence from Louisette Lanteigne to the Lake Erie Source Protection
Committee Re: Waterloo Moraine
b) Not Copied
None
Res. lVo. 20-09 Moved by: J. Harrison
Seconded by: M. Goldberg carried unanímously
THAT the correspondence be received as information.
10. Reports
a) SPG-06-09-01 Grand River Tie¡ 2 Water Budget
Res. Â/o. 21-09 Moved by: D. Murray
Seconded by: G. Rae carrîed unanimously
THAT Report SPC-06-09-01 Grand River Tier 2 Water Budget Report be
received as information.
b) SPC46-09-02 Terms of Reference Update
Res.lVo. 22-09 Moved by: B. Ungar
Seconded by: M. Wales carríed unanÍmously
THAT Report SPC-06-09-02 Terms of Reference Update be received as
information.
c) SPC-06-09-03 Assessment Report Preparation Update (verbal)
L. Minshall advised that the technical studies are all underway with only a few
exceptions. Once all studies have started she will provide a written summary of the
Assessment Report preparation status. Six municipalities are taking the lead on their
studies: Elgin Primary, Hatdimand, Oxford, Guelph, Waterloo Region, and Brantford.
The remaining thirteen studies are being administered by Conservation Authority staff
on behalf of the municipality. Once the studies are complete, the Conservation
Authority will provide the outputs to the municipalities for their ownership.
The costs for the technical studies will be lower than proposed in the Terms of
Reference. lt appears as though the expenditures will be closer to the amount that was
suggested as desirable.
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June 4, 2009 Page 8
d) SPC-06-09-04 Background on Waterloo Moraine Review
S. Glauser and L. Minshall provided an overview of the report.
J. Oliver asked how a potential threat immediately adjacent to the wellhead
would be defined. L. Minshall responded that those immediately adjacent would
be in the drawdown areas of the well. lf an area were to be paved such that it
would cut down the water available to the supply, then it would be considered a
municipal threat.
J. Oliver suggested that he is refening to water takings and asked if there is
any potential that water taking permits would be restricted if they affect the
water supply. L. Minshall responded that if there is an identified area of
moderate or significant quantity risk around a municipal system, and there are
scenarios suggesting that the supply could not provide the required amount of
water, all takings in that vicinity, or in those drawdown cones, would be
considered a significant threat. J. Oliver asked if that would be a small
geographic footprint, particularly compared to the time of travel. L. Minshall
responded that this may be the case in some areas; however, in the City of
Guelph, for example, the wellhead protection areas overlap and affect each
other.
Res. IVo. 23-09 Moved by: J. Laird
Seconded by: R. Krueger carried unanímously
THAT Repoft SPC-06-09-04 Background on Waterloo Moraine Review be
received as information.
NOTE: lnformation pertaining lo Sígnificant Groundwater Recharge Areas on page 2 of
report SPC-06-09-04 Background on Waterloo Moraine Review required conection. A
conection report has been submitted as report SPC-07-09-01 Correction - Sígníficant
Groundwater Recharge Areas in the July 9, 2009 Lake Erie Region Source Protection
Committee
11. Business Arising from Previous Meetings
B. Ungar asked if the Ministry had replied to the request for information sharing between
Stewardship program delivery partners. S. Glauser advised that there has been no
response. T. Ryan elaborated that guidance pertaining the communication sharing
between delivery partners may be forthcoming with the new communication modules
expected from Ministry in May.
C. Ashbaugh asked if the status of tree planting eligibility had been provided. T. Ryan
responded that she spoke to ministry regarding her request for $1.2 million for 2008-2009
funding for Early Actions. The Ministry is expected to grant the Lake Erie Region
approximately $965,000 for Ear|y Actions. Confirmation of this funding is forthcoming. The
Lake Erie Region has had a positive uptake for this program since the eligibility area has
expanded to the two year time of travel. The $579,000 from the 2007-2008 funding will be
completely spent within the coming months. lt is expected that the 2008-2009 funding
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June 4,2009 Page 9
allocation will also be spent completely. S. Glauser noted that the Lake Erie Region is
expected to be granted approximately 115 of the early action funding available throughout
the province.
12. Other Business
a) Question and Answer Period
None
13. Closed Meeting
Not applicable
14. Next Meeting - Thursday, July 9, 2009, l:00 pm,
Paris Grand Country Club, 150 Paris Links Road, Paris, ON
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of June 4,2009 adjourned
at 3:25 pm.
Chair Recording Secretary
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.. . ti.-t. ,i(
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Page I ofl
Lynda Millard E¡o
From: DaveSchultz[dschultz@grandriver.ca]
Sent: Friday, July 03, 2009 10:03 AM
Subject: GRCA News: Province looking for comment on discussion paper on drinking water source protection
Grønd Ríver Co nservøtío n Authoríty
News Release
Friday, July 3 2009
Release ON RECEIPT
Province looking for public comment
on discussion paper on drinking water source protection
The Ontario Ministry of the Environment is looking for public comment on the next phase of its program to Protect the sources of
municipal drinking water supplies.
The ministry has released a discussion paper that outlines the various policy approaches for reducing risks to municipal drinking water
that will make up local Drinking \lVater Source Protection Plans. The paper also suggests how plans should be developed, and how
consultation and engagement should take place. The discussion paper has been posted on the Environmental Registry at
r¡ À v-ebqgioy-on ea for public comment. The deadline for comments is Sept. 23.
Source Protection Plans are being developed under the Clean Water Act, which was passed by the legislature after the \Valkerton
tainted water tragedy. They are scheduled to be completed by 2012.
The purpose of this discussion paper is to seek feedback from the public, stakeholders, communities, and First Nations on the
p.opor"d cıntent ofthe regulationi, including the potential policy approaches to be used by the Lake Erie Region Source Protection
Committee. The committee is overseeing the creation of a Source Protection plan for the Grand River watershed.
Source Protection Plans will spell out what steps necd to be taken to protect the sourc€s of municipal drinking water supplies from
contamination or over use. In the
-Grand River watèrshed there are three types of source waters: wells øpping into groundwater, the Grand
and Eramosa rivers, and Lake Erie.
The Lake Erie Region Source Protection Committee is made up of representatives of municipalities, farmers, businesses, First Nations
and residents. Much of the technical work needed to develop the plan is being directed by municipalities and consewation authorities.
The Lake Erie Region includes four watersheds: Grand River, Long Point Region, Catfish Creek and Kettle Creek.
At presen! work is being done to identifu potential threats to water supplies and to analyze the wlnerabilit5l of water sources such as
welh Jnd surface water intakes. Those studies will be collected into Assessment Reports for each watershed and are scheduled to be
completed in mid-2010.
After that report is completg the Source Protection Committee will turn its attention to drafting the Source Protection Plans.
More information about source protection planning in the Lake Erie Region is available at www.sourcewater.ca
30-
Further information: Dave Schultz, GRCA Manager of Communications
Phone: (519) 621-2763,Ext.2273; Cetl: (519) 658-3896
E-mail: dschultz@grandriver.ca Website: www.g¡andriver.ca
713/2009
News Release dated July 3/009 from Grand River Conservation ...
Page 103 of 403
Page 104 of 403
ô
---)
Ministry of Natural
Resources
Office of the Minister
Room 6630, Whitney Block
99 Wellesley Street West
Toronto ON M7A 1W3
Tel: 416-314-230'1
Faxi 416-314-2216
JUN 3 0 2009
Ministère des Richesses
naturelles
Bureau du ministre
Edifice Whitney, bureau 6630
99, rue Wellesley Ouest
Toronto (Ontario) M7A 1W3
lé1.: 416-314-23O1
f éÉc.: 416-314-2216
MNR3006MC-2009-1824
Mrs. Lynda Millard
Clerk
Municipality of Bayham
PO Box 160,9344 Plank Road
Staffordville ON NOJ 1Y0
Dear Mrs. Millard:
'rit 'l
A t,b,
Steve Peters, MPP for Elgin-Middlesex-London, has shared with me a copy of your
council's resolution in support of the Town of South Bruce Peninsula's resolution to
increase funding to conservation authorities. I am pleased to respond.
The Ministry of Natural Resources has been a strong supporter of the work of all
conservation authorities in this province. Both conservation authorities and government
ministries have had to deal with funding pressures while continuing to deliver important
resource management programs.
We recognize the key role local municipal governments play in funding conservation
authorities, and we continue to seek additional resources to help support their work.
Recent provincial initiatives which focus on investment in critical infrastructure to ensure
safe communities, low water response, source water protect¡on, and land securement
help to illustrate where we have provided additional financial assistance directly to
conservation authorities.
We will continue to seek out opportunities at both the provincial and federal level to find
additional resources to help conservation authorities undertake programs that enhance
our natural environment. I believe the success of conservation authorities is reflective of
good provincial partnership, strong municipal support, and local public and landowner
engagement to deliver services and programs that protect water and other natural
resources.
Thank you again for bringing your concerns to my attention.
Sincerely,
gAazrn%
Donna Cansfield
Minister of Natural Resources
Steve Peters, MPP, Elgin-Middlesex-London
Correspondence dated June 30, 2009 from Minister of Natural ...
Page 105 of 403
Page 106 of 403
I
tulunicipal Employer Pension Cenûe of ftlafio
-J
tro7
July 7, 2009
OMERS Sponsors Corporation -
Disposition of Gontribution and Benefit Proposals
The Sponsors Corporation approved the following proposals at their recent meeting:
1. Contribution rate of 0.1 5o/o (average) which will take effect on January 1,2010 for both
members and employers, arising out of the decision to file the December 31, 2008,
valuation. At the end of 2008, OMERS Primary Pension Plan had a funding shortfall of
$279 million.
(For details of the changes wíthin NR,A 65 and NRA 60 and a demonstration of impact,
go to:
Annou nce me nt-J u ne 26_09. pdf)
2. Effective January 1,2011 -- A cap on the level of incentive pay (e.9., annual
performance bonus) included in contributory earnings. This change affects only a small
number of members with incentive pay where it is a large percentage of earnings. A
member's earnings for pension purposes will be capped at 15O% of contributory
earnings calculated before incentive pay. lncentive pay over the capped amount would
not be used to calculate their pension nor for deducting contributions.
The Sponsors Corporation (joint employer/employee Board) considered a range of proposals,
which did not get a 213 vote, the threshold required for a proposal to pass. These proposals,
as previously reported, included:o For service accrued after December 31, 2009, reduce the 100% ínflation indexing to
70o/o and if there is sufficient surplus available, provide ad hoc increases.o Provide paramedics with the right to negotiate NRA 60.
Both of these two proposals were advanced for arbitration but that motion also failed.
o A 2.5% increase in contribution rates for 5 year period, net of any benefit reductions,
until the Plan's deficit is eliminated.o A RCA contribution rate increase for NRA 60 from 12.8o/o to 14.4Yo and NRA 65 from
9.5% to 10.7%.o For new members enrolling in the Plan after December 31, 2009, remove early
retirement subsidies from the benefit entitlements of members who terminate prior to
being eligible for early retirement.
MEPCO's advice to its AMO representatives was that the SC needs to consider a
comprehensive funding strategy that looks at investment returns, benefit changes and
contributions. A comprehensive funding strategy on a go forward basis is important,
particularly considering the trend to fewer enrolled members with higher number of retirees
and the Plan's $6 billion actuarial deficit. MEPCO believes that the .15o/o contribution rate
increase represents a measured approach in sustaining the OMERS Plan. As well, changes
to the Pension Benefits Act emanating from the Expert Commission's Review and
recommendations which are expected this fall, could have an impact on the Plan.
200 University Avenue, Suite 801, Toronto, ON., MsH 3Có
Correspondence dated July 7, 2009 from Municipal Employer Pe...
Page 107 of 403
(MEPCO is o nof-for-profit corporotion, creoted by AMO, lo ensure thot its employer representofives on
the OMERS Boords ore well-resourced, ond informed of municipol government interesls ond supported
by pension expertise.)
200 University Avenue, Suite 801, Toronto, ON., MsH 3Có
Correspondence dated July 7, 2009 from Municipal Employer Pe...
Page 108 of 403
Ontario Good
#,/'/,4l,tr f,,o^ tl" Soad of 0,,."0a,.c
Tne FuruRE OF e.B¡KES IN
Orurnnro
The Board of Directors reviewed Bill L26, Road
Safety Act, which received Royal Assent on
April 23, 2009. As the Government looks at
ways to encourage Ontarians to Go Green and
increase mobility options, MTO has amended
the Highway TraffícAct (HTA)to include e-bikes
in the definition of bicycles.
A three year pilot project to study the use of
these vehicles will be coming to a close on
October 3, 2009. The Board supports the
amendments to B¡ll 126 and has asked staff to
monitor the communication and progress and
report back at our September meetings.
B¡ll 150- , ,:,
THr Gn¡eru Eruencv Acr
' ,, t:ì.-.:':
ln April 2009, during the OGRA Board Meeting,
the Board requested that a letter be sent to the
Standing Committee on General Government
advising that OGRA fully supports the position
presented by AMO regarding B¡ll 150. A letter
was sent on April 17, 2009 to the Clerk of the
Committee from our President,
Eric Rutherford.
To read this letter, please visit our website at
www.ogra.org and go to Advocacy and Policy
- News and lnformation.
B¡ll 150, Ihe Green Energy and Economy Act,
received third reading and royal assent in the
legislature May L4, 2009.
ETENDERING: A FUTURE MEMBER
SenvIcE FoR OGRA
OGRA is working with a Steering Committee
to implement an Electronic lnfrastructure
Procurement Solution for Municipalities.
Presently in the planning stages, the
Steering Committee is working towards
making this project as flexible as possible
to allow municipalities to use as many
components as they deem appropriate. The
Steering Committee is made up of Public
Works Practioners, Buyers, Consultants and
Contractors. OGRA staff continues to work
on branding this new member service. As
this project moves forward, information will
be made available on the OGRA website at
www.ogra.org.
l/' rh'r/' þ r //,utu þ aû ûoc
Ontario Good Roads Association newsletter dated June 2009 re...
Page 109 of 403
Board Brief contd.,,
EoucnrloN AN D WoRKSHoPS
One of OGRAs business objectives is to
provide affordable and accessible education
and training services. As presented to the
Member Services Committee on Thursday,
June 25, OGRA plans to offer several
workshops in the fall íncluding, Snow School,
September 28-30 in Alliston, Ontario; the
Snow and lce Colloquium to be held Ín
Mississauga, Ontario October 6th and 7th and
two Technology Transfer Programs. Program
details can be found on our website.
OGRA s annualGuelph Road Schoolcelebrated
íts 50th Anniversary with record attendance
this past May
Congratulatlons to
hose who were
involved in making
he 50th Year a
complete success.
Attendance of the MIT courses, Municipal
I nf rastru ctu re Tra i n i n g, exceed ed exp ectati o ns
this year and staff are busy planning for 2010.
ln June, the Pavement Rehabilitation
Program Committee met to discuss the
20L0 workshop to be held in Mississauga
January 26 and 27 . The workshop, themed
Striking a Balance - Cost, Performance and
the Environment, will include perspectives
from the Ministry of Transportation and
the lndustry on innovative solutions for
striking a balance. Other areas of interest
will include hot mix or surface treatment,
potholes, municipal case studies and a
look at the vision for the future on cost
performance and the environment.
The program is in the preliminary planning
stage and is subject to change. lnformation
will be made available on our website in the
coming weeks.
PneserurnnoN To Se¡-ecr SrnruDtNG
CO,MMITTEE ON ACR¡CULTURE AND
FoResrRv
,,r...
On Friday, June 26, President Rutherford
addressed the Board regarding a
presentation he made on behalf of
OGRA and ROMA, to the Select Standing
Committee on Agriculture and Forestry on
May 14,2009.
A copy of Mr. Rutherford's presentation
may be found at www,ogra.org under News
and lnformation.
Ontariq Good Roads Associal¡on
| "'"
"""-l l"l
Roád Scb'ôol
i--- i*-,'
,,;-,,,, .._,,,l
t95e ttog
l/t r/r'rt' þr /t/,uraþaû ûbc
Ontario Good Roads Association newsletter dated June 2009 re...
Page 110 of 403
Bodrd Brief contd...
OGRA Bodrd Members pictured dbove in Longldc - tune 2009
The Bodrd Members and OGRA staff would like to sincerely thank the
Municipality of Greenstone, dnd porticularly, the Community of Longlac
for its wdrmth and hospitality.
2009-70 OGRA Board Members as shown ln plcture on page 7
BACK ROW (LEFT TO RIGHT); Tom Bateman, County Engineer, County of Essex; Craig Davidson, CAO/Clerk-Treasurer, Municipality of
Hastings Highlands; John Niedra, Director, Etobicoke York District Transportation Operations, City of Toronto; Mark Grimes, Councillor,
City of Toronto; Joanne Vanderheyden, Deputy Mayor, Township of Strathroy-Caradoc; Alan Korell, Managing Director/City Engineer,
Cíty of North Bay; Second Vice-President, John Curley, Second Vice-President, Councillor, City of Tmmins; Ken Hill, Mayor, Township of
Russell; Joe Tiernay, Executive Director, Ontario Good Roads Association
FRONT ROW (LEFI TO RIGHT): David Fawcett, Deputy Mayor, Municipality of Grey Highlands; Rick Champagne, Councilloç Township of
East Ferris; Past-President, David A. Leckie, DÍrector of Roads and Transportation, City of London; Presídent, Eríc Rutherford, Councillor,
Municipality of Greenstone; First Vice-President, Paul Johnson, Operatíons Manager, County of Wellin8ton; Damian Albanese, Director,
Transportation Division, Regional Municipality of Peel, Steve Desroches, Councillor, City of Ottawa
Ontario Good Roads Association newsletter dated June 2009 re...
Page 111 of 403
.t
Ontario Good Roads Association newsletter dated June 2009 re...
Page 112 of 403
hto
THIS IS A MESSAGE FROM CANADA MORTGAGE
AND HOUSTNG CORPORATION (CMHC) REGARDING
THE MUNICIPAL INFRASTRUCTURE LENDING
PROGRAM.
GMHG's Municipal lnfrastructure Lendinq Proqram
To leam more about this exciting opportunity, join CMHC'S Free 30 minute Webinar
Tuesday's at Noon Eastern from June 30 through July 28, 2009.
Web RSVP link: CMHC Webinar Sign-up.
Here's some of what you will learn:
Canada's Economic Action Plan provides up to $2 billion in direct low-cost loans to
municipalities, over two years, through Canada Mortgage and Housing Corporation (CMHC) for
housing-related infrastructure projects in towns and cities across the country.
Eliqible oroiects mav include:
- Housing services such as water, wastewater and solid waste- Power generation such as electrical, wind, solar and gas
- Localtransportation within or into residential areas such as roads, bridges and tunnels
- Residential infrastructure such as sidewalks, lighting, pathways, landscaping and green
spaces
Benefits to Municipalities:
- Low-cost loans will significantly decrease your cost of borrowing- Proceeds can be used to fund your contribution for cost-shared federal infrastructure
programming
- Flexible for use with new construction, expansion or renewal of existing infrastructure
- No loan size limits and ability to finance 1OO% of your costs- Very beneficial long-term funding interest rate- One advance after work commencement - limiting bridge financing requirements
- Smooth cash flows - equal annual payments of principal and interest for the life of the
loan- User-friendly loan application & fast turnaround- Easy access to experts when you need questions answered
To learn more please visit: Municioal lnfrastructure Lending Proqram or here: CML{C Webinar
Sign-up.
Correspondence from Canada Mortgage and Housing Corporation ...
Page 113 of 403
Page 114 of 403
5
c /_?
Please Distribute to all councillors, Mayor and Administrator
More Ferry Questions
lt 07 2009
Sean Hurley
According to CANADIf S BIGGEST NEWSPAPER, the Aylmer E4press, Russel Blais, a ferry owner,
presented a proposal for a cross-lake ferry to Bayham council.
Blais'ferry proposal is very different f¡om that put forward by Kent Kristensen's Short Sea Lines.
Rather than six ferries and 2,400 trucks daily, Blais' proposal would be a single ferry and far fewer
trucks. Other important distinctions is that Blais al¡eady owns a feny, he requires only $8 million of
upgrades to the Port Burwell harbour, and he is prepared to invest $2 million of his own dolla¡s.
Bravo! He will still require a public investment of dollars, but roughly $6 million as opposed to some
S50 million.
Bayham councillors, judging from the Aylmer E4press report, asked some good and pointed questions
before voting to support the project in principle.
However, there are a few more questions council ought to be asking on behalf of Bayham taxpayers.
1) When asked, by Bayham Administrator Kyle Kruger, who would manage the harbour, the Aylmer
E4press reports Blais as saying he has no interest in owning the harbour. That of course raises the
question, who does?
The federal government has been working hard to pawn offthe Port Stanley harbour to the
municipality for years. They're making progress. The feds would also like to pawn offPort Burwell's
harbourto Bayham.
Ownership is critical as it decides who will be responsible for restoring and then maint¿ining neglected
and crumbling infrastructure. Thatthe federal government must upgrade the harbour and restore it to
service before off-loading it is easy to say so long a.s dredgers aren't stancling by. Once the dollars for a
project are made available and subcontractors are at the ready, the pressure will be on the municipality
to act.
According to JeffHelsdon of the Tillsonburg News, the federal government will not provide harbour
funding: "Marc Fortin, director seaway and domestic shipping policy with Transport Canad4 said
funding is available to look at business cases, completing studies and promoting short sea shipping
opportunities. There is not, however, any money for infrastructure development such as harbour
upgrades. He said Canada has corn¡nerrcialized the operation of its ports and does not subsidize
any associatcd costs[Emphasis not added]. "
What happens to the harbour and the infraskucture ifthe ferry is not successful? Is the municipality
obliged to maintaining all costs without a revenue stream while it shops around for another ferry owner
to operate and manage the facilities?
According to Around About Bayham, Blais said Lake Erie Ferry Inc., his company, would be e4pected
to bear the cost of dredgrng. Great. But what will be the full cost of maintaining the harbour owned by
the municipality without an operator?
2) Blais says the ferry will carry amaxtmum of 12 transporttrucks and, according to Around About
Correspondence dated July 11, 2009 from Sean Hurley regardin...
Page 115 of 403
Bayhan¡ that will not cause a problem requiring road upgrades. The Aylmer E4press similarþ reports
"Capt. Blais said 10 or 12 tnrcks shouldn't create at¡affrc or noise problem in Port Bunvell."
I suppose that depends on where you live vis-a-vis the truck route with t¡affrc before 6:00 am and after
I 1:00 pm, but also it is l0 or 12 trucks and 86 cars per trip. That's a potential for as many as 24 trucks
and I72 passenger vehicles at one time on a retum trip.
That many trucks and cars traveling through Port Burwell will conhibute to road wear and tear, and
will require increased traffrc management including road upgades (widenings, turn lanes, staging
areas), traffrc signals, and policing.
And again, once the ir¡frastn¡cture is built it must be maintained.
3) According to reports, the ferry proposal says tourism will be boosted. Why? Currently, Trllsonburg
beach goers, partiers, and boaters go to Inng Point and Port Rowan. If we don't currently aftrad.
tourists from 25 minutes up the highway why will we attract those from across the lake who will
require passports? Bayham spends a piddling amount on promoting tourism; will thaf change because
there is a ferry?
If visitors are attracted to truck traffrc, the OPP must have to beat them bad< from 401 overpasses, but
that's not the case. If there is to be any tourist traffrc at all, it will be from passerigers heading to
Toronto and possibly I¡ndon After three hours on a ferry they will be tearing out of Port Burwell like
demons. They wont be stopping for perch and fries or wondering where the boutiques are.
That means that if Port Burwell is to benefit economically f¡om the harbour, it will come through
leasing the ha¡bour facilities. Who on council or municipal staffhas the experience and knowledge to
ensure Bayham gets a fair deal? What is a fair deal? Are Bayham taxpayers prepared to own the
harbour at a loss to help the ferry succeed?
And, conversely, it is entirely possible ferry traffrc could hurt Port Burwell tourism as the sight of
idling trucls (urhen the Ashtabula was running a train ca¡ried the coal) contributes to the perceptiorq
perhaps unfair, that the East Beach is dirty.
4) Blais says p¿¡ssenger service is not viable and he says he needs @ tn¡cks a day to be profrtable.
How many tnrcks does he need to break even because wouldnt 60 trucks be the maximum daily load
for a single ferry? Is it reasonable to expect the ferry will carry a maximum load every trip?
Meanwhile, ca¡bon pricing and fi¡el may indeed drive up the cost of tnrcking. But it will drive up the
cost of operating a ferry also. Vehicle manufacturers and operators have shown an ability to improve
fuel efficiency and reduce emissions from trucks. And truck transport oflers something much more
valuable: flexibility. With GPS tracking and current communicationtechnologies trucks can become
rolling warehouses managed and directed from a keyboard.
Wal-M¿r! for instance, operates what is probablythe world's largest distribution network and it
reports significant ft¡el efEciencies and carbon reductions for its transportfleet without giving up on the
road.
Still, for Port Burwell, any ferry scheme depørds on a robust automotive industry- it's our number one
manufachrrer, after all. And, as we all know, the automotive indusky is in decline. Arecent report in
the Financial Post quotes the TD Financial Group as saying that if the Ont¿rio auto industry only
shrinks by more than half over the next five years it will have been successful.
The automotive industry, too, is threalened by carbon pricing. Ifthe auto industry continues to decline,
alternatively, what cargo will will Blais'ferry carry?
There is no question thatthe Blais proposal is a modest proposal and certainly he is a risk taker, but if
Correspondence dated July 11, 2009 from Sean Hurley regardin...
Page 116 of 403
the municipalþ is to sha¡e tbat rislc, all the potential short term and long term coSs, in the event of
either success or failure, must be known and clearly on the table.
The costs, in the end, mu$ be borne by lhe local business community and homeowners. Not all of
whom can easily leave.
At the minimurn, Bayham's 2,500 households ouglrt to know what will be the costs of ¡oad upgradeq
traffrc managemen! and policing and the ownership and liabilþ ofthe ha¡bour mu$ be resolved.
The people rryüo reside in those househol& and who write the cheçes to pay Baylrarn taxes, ougbt to
askthemselves how much more they are prepared to pay if the ferry scheme fails, or even if it doesn't
Windsoc economically tied to the auto industry and with an international border oossing is recording
an unemployment raf e of l4o/o.
SeanHurley
Correspondence dated July 11, 2009 from Sean Hurley regardin...
Page 117 of 403
Page 118 of 403
, Q4.
June 4, 2009
Mayor Lynn Acre
Municipality of Bayham
9344 Plank Rd. Box 160
Straffordvi!le Ontario
NOJ 1YO
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0 {IAYIIAM
Dear Mayor Acre,
As a Member Service Representative of the OFA for Elgin County one of my opportunities is to travel all
Municipal Roads and to serve our members at theirfarm. To aid me in this cause I rely heavily on the
911 signs at each driveway.
ln my travels of your beautiful Municipality I found that over the years, snow plows, trees and possibly
just wind and weather have taken their toll on the 911- gate signs. I remember when 9L1 first came to
be, I was on the Volunteer Fire Dept. Yarmouth No. 1, and remarked how much easier and faster we
could find a location than using R. R. ? I know that many Municipalities have tr¡ed to spread the word
that owners should make sure their 9LL sign is visible.
It is vital that these signs are visible. They are your people's lifeline. They will save precious minutes in
an emergency, whether it is Fire, Ambulance, or Police.
lf it is impossible to get owners, or volunteers to fix their 9L1 signs I would suggest that after advertising
the need, that the municipality should fix the sign and bill the owner for the repairs, similar to cutting
weeds on private property that is not maintained. Usually after threats of cost things will get done.
I wish you and your council all the best in your future.
Thank you for your considerations in this action./l /),A* /r"ç,-'
Don Burgess
MSR Elgin - Oxford
The mission of the oFA is to improve the economic and social well-being of farmers in cooperation with county, commodity and rural farm groups.
Correspondence dated June 4, 2009 from Ontario Federation of...
Page 119 of 403
Page 120 of 403
CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Mernbers of Ciaurcil
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Draft License System for Refreshment Vehicles
Draft By-law 2009-086
DATE: Jlurlre24;2009-
FILE: P09
NUMBERzD2009-27
Purpose
To consider a revised draft license system for refreshment vehicles in the municþality. (follow-up to
Staff Reports D2009- I 6, D2009 -I7 &, D2009 -22)
Background
At the June l8th regular Council meeting, a draft license system was presented for discussion and
consideration. Staffwas further directed to revise the by-law to include further exemptions.
Staff Comments
To better capture Council's intent, General Provision # 5 of the draft has been revised to include a
further exemption. The provision exempts the community festival participants and now also a not-for-
profit organization, Registered Charit¡ Service Club or Church organtzation operating for a continuous
period of3 days orless.
Attachments
1. Draft By-law 2009-086,being a By-law to License Refreshment Vehicles
2. Application for Refreshment Vehicle License
3. Licence Example - Municipal V/orld Form 417 -"Licence"
Strategic Plan Goal(s)
Goal #3 - Create a positive business atmosphere
Goal#4 - Be dedicated to service excellence
Recommendation
"TIIAT Staff ReportD2009-27 regarding licensing refreshment vehicles be received;
AND THAT Bylaw 2009-086, being a By-Iaw to License Refreshment Vehicles, be presented to
Council for enactment.tt
rgarêtUnderhill, Planning Coordinator
Staff Report D2009-27 regarding Draft License System for Ref...
Page 121 of 403
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2009 - 086
BEING A BY.LAW TO LICENSE REFRESHMENT VEHICLES
IN THE MI]NICIPALITY OF BAYIIAM
WHEREAS Section 151(1) of the Municipal Act,200l, S.O. 2001 c.25 authorizes a
municipality to provide for a system of licenses with respect to a business within the
municipality;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
licensing all refreshment vehicles;
AND WHEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the
Council of a local Municipalitymaybyby-law, impose specific rates and fees to be charged for
municipal services.
NO\il THEREFORE BY ITS COT]NCIL TIIE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
PURPOSE
l. The purpose of this by-law is to provide consumer protection and to protect the
health and safety of its residents by exercising authority to regulate the operation
of refreshment vehicles in the municipality.
DEFINITIONS
2. In this ByJaw:
a) "Refreshment vehicle" shall mean any vehicle ûom which refreshments are
sold for consumption by the public and includes, without limiting the
generality of the foregoing, carts, wagons, trailers and trucks, irrespective of
the tlpe of motive power employed to move the refreshment vehicle from one
point to another
GENERAL PROVISIONS
3. No person shall operate a Refreshment vehicle within the Municipality of Bayham
unless a license has been issued under this By-law.
4. A Refreshment Vehicle may only be licensed for placement on private property or
municipal parklands.
Staff Report D2009-27 regarding Draft License System for Ref...
Page 122 of 403
By-law 2009- 086 Page2
Notwithstanding Section 3 of this byJaw, a person may operate a refreshment
vehicle without a license ifparticipating at a designated community festival,
including Edison Fest - Vienna, CanadaDay - Port Burwell, Tub Daze - Port
Burwell and'Watermelon Fest - Straffordville or if the refreshment vehicle is
operated by a not-for-profit organization, Registered Charit¡ Service Club or
Church organization for a continuous period of 3 days of less.
Refreshment vehicles may be situated on private property zoned for such
commercial use as per the current municipal ZoningBy-law.
Refreshment vehicles located on private property must provide written approval
from the property owner.
No individual under eighteen (18) years of age may operate a refreshment vehicle.
Refreshment Vehicles are restricted to permit the sale of the following items: fish,
sausages, hotdogs, hamburgers, buns, French fries, onion rings, popcorn, packaged
chips, ice cream, coffee, tea, bottled water, juices, milk and soft drinks.
All refreshment vehicles shall be of sufficiently sound construction to provide
reasonable protection against dirt, dust, flies and other injurious matter or things.
The floor and walls of the refreshment vehicle shall be of impervious material,
free of holes, cracks or crevices and the surface shall be readily washable and shall
be kept clean and in good condition.
A photograph of the unit shall be provided with the application.
The refreshment vehicle shall meet all requirements and regulations of the local
health unit and written compliance shall be provided to the municipality prior to
the issuance of a license.
Every Refreshment Vehicle shall be equipped with a minimum of one 10 pound
fire extinguisher containing extinguishing agent of sodium bi-carbonate,
potassium bi-carbonate dry chemical or potassium carbonate solution.
Refreshment vehicles are required to observe a minimum 1.0 metre setback from
all property boundaries.
The refreshment vehicle shall be equipped with:
a) ametal waste container with a selÊclosing lid which shall be kept in a clean
and sanitary condition at all times and emptied at least daily;
5.
6.
7.
8.
9.
10.
I l.
12.
13.
14.
15.
t6.
or
b)
and
a disposable litter container which shall be replaced daily;
Staff Report D2009-27 regarding Draft License System for Ref...
Page 123 of 403
By-law 2009- 086 Page 3
c) a suitable container for recyclable waste i.e. pop cans, plastic bottles, cardboard
etc.
and such containers shall be used for the responsible disposal of all waste.
17. The Licensee shall be responsible to comply with all applicable ByJaws and
Provincial and Federal legislation and regulations and this license does not exempt
the Licensee from any applicable statute, regulation, or code of any legislative,
administrative, or governmental authorit¡ including but not limited to, approvals
under the T.S.S.A. and the Licensee shall obtain and pay for any and all required
permits.
18. The Licensee of any refreshment vehicle shall have an insurance policy in force
providing for comprehensive liability coverage in aminimum amount of
$2,000,000. The Licensee shall provide proof of insurance at any time upon the
request of the municþality.
19. A license issued under this by-law is not transferable.
20. Everyrefreshment vehicle Licensee shall prominently display the license at the
refreshment vehicle at all times.
2I. Where a license is revoked due to non-compliance, no refund of anypayment of
fees paid by the applicant shall be made.
22. The license is valid up to December 3l't of the year issued with no fee reduction
for any periods less than the year.
23. The license fee shall be as per Schedule "4" attached to and forming part of this
by-law.
PENALTY CLAUSE
24. Any person who contravenes any section of this byJaw is guilty of an offence and
upon conviction is liable to a fine or penalty for each offence, exclusive of cost as
prescribed by the Provincial Offences Act, R.S.O. 1990.
ENFORCEMENT
25. A Municipal Law Enforcement Ofñcer has the authority to enforce this by-law.
26. A Municipal Law Enforcement Officer designated to perform inspections pursuant
to this By-law may at all reasonable times, enter onto private land for the purposes
of an inspection of the refreshment vehicle.
Staff Report D2009-27 regarding Draft License System for Ref...
Page 124 of 403
By-law 2009- 086 Page 4
27. No person who has or is required to have a License under this ByJaw shall
obstruct or hinder or permit the obstruction or hindrance of any inspection under
this by-law.
EFFECTIVE
28. This By-law repeals and supersedes all other by-laws pertaining to the licensing of
refreshment vehicles in the municþality.
29. This By-law shall take effect on the date of passing by Council and shall remain in
efilect until the date it is repealed.
READ A FIRST, SECOND AI\D THIRD TIME AI\D FINALLY ENACTED TIIIS
DAY OF 2009.
MAYOR CLERI(
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By-law 2009- 086
CORPORATION OF TIIE MT]NICIPALITY OF BAYIIAM
BY-LAW 2009 - 086
CIIEDT]LE'Ä'
ANNUAL LICENSE tr'EE:
REFRESHMENT VEHICLE $500 annually
Page 5
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Page 126 of 403
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344PlankRoad
P.O. Box 160
Straffordville ON NOJ 1Y0
Ph. 519-866-5521 Fax 519-866-3884
APPLICATION FOR REFRESHMENT VEHICLE LICENCE
(on private property or municipal parklands)
BY-LAW 2009 - 086
LICENCE FEE: $5OO ANNUALLY
REFRESHMENT VEIIICLE - shall mean any vehicle from which refreshments are sold for
consumptionby the public and includes, without limiting the generality of the foregoing, carts,
wagons, trailers and trucks, irrespective of the tlpe of motive power ernployed to move the
refreshment vehicle from one point to another.
Please contact the Elgin St. Thomas Health Unit at 99 Edward Street, St. Thomas at 1-800-922-0096,
with respect to this application. An inspection by the health unit may be required prior to sales from
the refreshment vehicle.
DATE:LICENCE NUMBER:
EXPIRY DATE:
PLEASE ATTACH:
Confi rmation of minimum of $2, 000,000. 00 comprehensive liability insurance
Written proof of the property owner (s) permission for placement of a refreshment vehicle on
private property,
Photograph of the refreshment vehicle
PROPOSED LOCATION FOR REFRESHMENT VEHICLE:
(Attach a map indicating the location on site, parking area, ingress/egress)
HOURS OF OPERATION: DATES OF OPERATION:
ACCESSORY ITEMS REQUIRED:
REFRESHMENT VEHICLE NAME:
owNER'S NAME (S):
Street Address
I
I
T
City/Town/Village
Postal Code
Ontario
TYPE OF FOOD TO BE SOLD:
Home Ph #Cell Ph #
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Page 127 of 403
Refreshment Vehicle Licence Application Page2
PROPERTY OWNER NAME:
Street Address
Home Ph #Cell Ph #
VWe hereby acknowledge that Vwe are responsible to comply with all applicable by-laws and
Provincial and Federal legislation and regulations and this license does not exempt me/us from any
applicable statute, regulation, or code of any legislative, administrative, or govemmental authority,
including but not limited to, approvals under the T.S.S.A. and Vwe shall obtain and pay for any and all
required permits.
I/We hereby acknowledge that Vwe have been provided with a copy of and have read and understand
the regulations as set out in the Municipality of Bayham By-law Number 2009 - 086.
Signature of Applicant Signature of Applicant
The ínþrmøtion provided in thß applicatíon wíll be availøblefor publíc ínspectían-
OFFICE USE ONLY
AMOUNT DUE: $500.00
DATE FEE PAID:
PLANNING DEPARTMENT
BUSINESS LOCATION:
RECEIPT NUMBER:
OFFICIAL PLAN DESIGNATION:
ZONING DESIGNATION:
PERMITTED USE: E NO E YES
PLANNING APPROVAL BY:
COMMENTS:
DATE:
ADMINISTRATTVE SERVICES
DATE APPLICATION RECETVED:
T] HEALTH UNIT CoMMENTS
ADDITIONAL COMMENTS:
DATE APPLICATION CIRCULATED:
E BUILDING DEPARTMENT CoMMENTS DATE:
E FIRE SERVICES C6MMENTS DATE:
E PUBLIC woRKS DEPARTMENT CoMMENTS DATE:
DATE:
Staff Report D2009-27 regarding Draft License System for Ref...
Page 128 of 403
Ovlunlclpal Wodd* - Form 417
t lìtg I'.M. in Cmada, Municipal llorld Inc.
Mrlllcopy Fom - PRESS FIRMLY LICENCE
Neme of Municipality
THE ABOVE-NAMED PERSON lS HEREBY LICENSED, pursuant and subject to municipal
under the.
I Trade I catting I Business E occupation
I within the limits of the municipality.
THE LICENSEE SHALL observe all bylaws, rules and regulations, matters and things as are, or may be enacted by
the council of the municipality or its legally constituted police services board, as the case may be, as well as any other
applicable law.
Subject to revocation, this licence shall continue in force until . . , and no longer.
lcsuedat.... .this. ....dayof....
Licencefeeof $ ..... receivedthis .....dayof ....
(seal)
authority conferred
Act, to carry on the
of:
E at the following location
The personal informatíon on this licence forms part of a public record and will be used for the licensing and regulat¡on records of the municipality.
Por further information, please contact the Municipal Clerk or the Freedom of lnformation and Privacy Coordinator.
trrflnrL€
Staff Report D2009-27 regarding Draft License System for Ref...
Page 129 of 403
Page 130 of 403
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAIV 2009 - 088
AB}.-r.aw To Anflpr A RoÄI) ACCT'.ss ANIr/oR
WATER/SE}VER SERYICES PERMIT POLICY & PROCEDURE
\ilHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to establish a permit system to regulate municipal road access
requests and municipal services installations;
NOW THEREFORE THE CORPORATION OF THE MUMCIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
1. THAT the "Road Access and/or Water/Sewer Services Permit Policy &
Procedure" be established as detailed in Schedule "A" attached hereto.
2. THAT the license fees shall be as per Schedule "8" attached to and forming part
of this by-law.
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINÁ.LLY PASSED THIS
16TH DAY oF JULY 2OOg.
MAYOR CLERK
Draft By-Law 2009-088 being a by-law to adopt a road access ...
Page 131 of 403
BY-LAW 2009-088
SCHEDULE 664''
IPALITY F BAYHAM
PROCEDIJRE
SUBJECT: ROAD ACCESS AND/OR WATER/SEWER SERVICES PERMIT
EFFECTIVE DATE:April 16,2009 Revised Jvne 4,2009
PURPOSE: To establish a policy and guideline for property owner(s) requests for
municipal road access, water and/or sewer services installations from the
mains to the property line.
SCOPE: All Municipal staff shall follow this policy and guideline.
Policy
Effective immediately, all requests for road access, water main connections and
sewer main connections shall be subject to the approval of. a"Road Access and/or
Il/øter/Sewer Services Permif'. Exception: for requests to install water/sewer services
to three or more adjacent lots, a Development Agreement shall be required.
Procedure
1. Each request for a municipal road access shall require a"Roød Access ønd/or
ll/ater/Sewer Servíces Permif'.
2. A request for a connection to the water main and/or sewer main to a
property line for up to a maximum of two adjacent lots shall require one
"Road Access ønd/or Íl/ater/Sewer Services Permít".
Copies of the permit application are available from the Chief Building
Offïcial, Manager of Public \üorks, WaterAüastewater Superintendent and
filing cabinet at front reception.
A property owner must complete, sign and submit the permit application to
the municipal oÍlice for processing with the applicable fee as per the most
current Rates and Fees By-law.
The appropriate staff member (Manager of Public Works and/or
\üaterlWastewater Superintendent) shall review the permit application for
3.
4.
f,.
Draft By-Law 2009-088 being a by-law to adopt a road access ...
Page 132 of 403
SCHEDULE'A'
Cont'd
completeness, specify the requirements for the proposed works and
determine the amount of security deposit. It will be at the discretion of
municipal staff to determine the need for a formal written estimate for works
upon which to base the security deposit amount. The applicant shall obtain
and provide such written estimate to municipal staff.
6. The appropriate staffmember shall provide signed approval on the permit.
7. A photocopy of the permit shall be provided to the property owner.
8. It is the property owner's responsibility to notiff the office for an inspection
of completed works.
9. The appropriate staff member shall inspect the works and if complete, sign
and date the original permit.
10. If the works are not completed to the municipality's satisfaction, the
appropriate staff member shall contact the property owner to discuss the
outstanding concerns and determine a completion date.
11. Once all works are approved as complete, the permit shall be filed as
applicable:
o in the designated roll file or
¡ in the case of a severance and a roll number is not determined, it shall
be placed in File P11.RAWSS in the RMS Filing System for reference
in future development or
. provided to the Chief Building Official to attach to an active building
permit
l2.In the case of the permit being a condition of an application for consent:
a) the Road Access portion of the permit must be approved to satisff the
condition of severance. Installation of the access would remain the
responsibility of the builder as per the approved permit. Should the
builder require a change to the permit, a ne\il permit with the
applicable fee is required.
b) the Water/Sewer Services portion of the permit must be approved,
services installed and full restoration completed to the satisfaction of
the municipality to satisfy the condition of consent.
Draft By-Law 2009-088 being a by-law to adopt a road access ...
Page 133 of 403
Draft By-Law 2009-088 being a by-law to adopt a road access ...
Page 134 of 403
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Peters' North Hall Subdivision Application
DATE: July 10,2009
FILE: DI2.PETERS
NUMBER:D2009-29
Purpose
To consider subdivision application submitted by Abraham and Emma Peters.
Background
In December 2002 Abraham and Emma Peters submitted an application for a plan of subdivision to the
Ministry of Municipal Affairs and Housing (MMAH) for their property located in the Hamlet of Nofh
Hall, Concession 8 Part I-ot7, southwest comer of Highway 3 (Talbot Line) and County Road No. 44
(Eden Line). The plan for 42lots did not proceed due to ministry concerns at the time.
In November 2008 the Peters' application for approval of a plan of subdivision and a revised draft plan
lot layout were submitted to the MMAH for circulation to the various agencies and ministries. The
revised plan shows a 5-lot subdivision on a cul-de-sac accessing Eden Line. The revised plan is
presented for Council's consideration and support.
Staff & Planner Comments
In November 2008 the MMAH circulated the revised plan through the "one window" approach to the
various required ministries for preliminary comment. The ministries provided supportive comments
back to the MMAH in early 2009. The municipality was also circulated and provided preliminary
comments. The attachment to this report from David Roe summarizes the comments.
Ministry policy generally supports small-scale residential developments of up to 5 lots on private
services. This development will be on private water and septic services. Specifically, due to the
reported high base levels of nitrates, the applicants' engineer has recommended high-end tertiary septic
systems, which are more costly than standard septic systems. The applicant suggests the use of
engineer designed bio-filter septic systems capable of reducing the nitrate levels with a service contract
for quality operating assurance. Staffrecommends consideration for a communal system or at the very
least, engineer designed and guaranteed septic systems.
It was identified and addressed through a petition for drainage that a portion of the Branch "4" of the
Bartley Drain will have to be relocated to accommodate the subdivision. Spriet Associates engineering
are already preparing the required report that will address the relocation and the reapportionment of
assessment for the entire drain.
The required application for plan of subdivision public meeting was advertised and held on l|l4ay 20,
2009, hosted by the Municipality of Bayham on behalf of the approval authority (MMAH), in the
municipal council chambers. There wero no public attendees and no public comments have been
received.
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 135 of 403
Staff ReportD2009-29 Peters North Hall Subdivision Page2
On July 10,2009 emailed comments were received from the Ministry of the Environment via the
MMAH. These comments are attached for reference. Briefly, the MOE has concerns with the drain
relocation and possible resulting issues with stormwater management and sanitary sewage
treatmenldisposal. As well, they have interest in the t¡pe of private sewage systems proposed for this
site.
For the application to proceed to the draft approval stage, the MMAH requires notification of whether
or not Council supports the plan in principle. The support can be just that or Council can include a list
of issues that may still need to be addressed or an endorsement with a suggested list of conditions of
draft approval.
Staffsuggests several conditions be included in the Draft Plan Conditions as outlined in the
recommendation and that further details of actual construction will be dealt with through the
subdivision agreement i.e. street construction, drainage and grading.
Attachments
l. Subdivision Plan - Lot Layout Drawing
2. Municipal comments to the MMAH dated February 10,2009
3. David Roe Correspondence dated July 9, 2009
4. MOE correspondence dated June 30, 2009
Strategic Plan Goal(s)
Goal # 6 Provide and encourage athactive lifestyle choices.
RECOMMENDATION
"THAT StaffReportDzÛ0g-29 regarding the Peters'North Hall Subdivision application be
received;
AND TIIAT Council supports the 5-lot subdivision application in principle;
AND THAT Council request the Ministry of Municþal Affairs & Housing consider including the
following suggested conditions of draft approval:
o a final stormwater management plan to be submiffed to the Municipality and the
Long Point Region Conservation Authority for review and approval
o completion of any necessary applications under thLe Drøínaee Act to provide a legal
outlet for storm water use
o submission of a final lot grading and drainage plan to the satisfaction of the
Municipality
o provision of an adequate water supply necessary for fire protection to the
satisfaction of the Municþality
o that the subdivision agreement require the use of bio-filter septic systems capable
of reducing the nitrate levels; a competent septic engineer shall design such systems
and the subdivision agreement'require oyyners to have a service contract to ensure
that the system is operated properly
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 136 of 403
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 137 of 403
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Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 138 of 403
Munici,þ,aIitjt or
Bayham
PO. Box 160,9344 Plank Road,
Straffordville, Ontario NOJ 1Y0
Tel: (519) 86G5521 . Fax: (519) 86G3884
email: bayham@bayham.on.caFebruary 10,2009
Ministry of Municipal Affairs and Housing
659 Exeter Road, 2nd Floor
London ON
N6E 1L3
Attention: Tammie Ryall
Dear Tammie
FAXED
FEB I 0 2009
Paqe- --L--sl-t-
Re: Notice of Subdivision Apolication. Hamlet of North Hall
MMAH file: 34T-03001 Peter
The Municipality of Bayham is in receþ of the Plan of Subdivision for the 5-Lot Plan in
the Hamlet of North Hall. The municipality has reviewed the plan and would like to
offer the following comments for the file.
The Municipality of Bayham is concerned about the municipal drains crossing the subject
lands. Specificall¡ the Bartley Municipal Drain crosses through the middle of Lot I
continues through the proposed street allowance and through the north section of Lot 5.
An engineered drainage plan proposing the relocation of this drain will be rgquired.
There is a concem from our fire services about the availability of a reliable and adequate
water source for fire suppression for the proposed residences on the cul-de-sac. Without
hydrants, an alternative water source would be required.
Regarding private sepic systems, the "Geotechnical Investigation for Proposed
Residential Development" Report prepared by Atkinson, Davies Inc. dated August 28,
z\O2,appears to be outdated and has different results than the "Assessment of impact of
the on-site sewage disposal systems" by Atkinson Davies Inc. dated August 21,2008.
The 2008 Report indicates that the ground water is almost at 10 units for nitrates. The
actual measurement at 7 recommends use of the high-end tertiary septic systems. These
systems can cost upwards of $15000 compared to the $5000 systems. It is highly
recommended that the owner provide notihcation to future lot purchasers advising them
of the requirement for a tertiary system. This development is not favourable on tertiary
systems due to statistics showing that these systems are prone to failure and problems
with polluted ground water. However, the engineer's report further indicates it can meet
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 139 of 403
-2-
the nitrate limit with a biofilter septic system. The Chief Building Offrcial would
recommend discussions to consider a communal sewer system. At the very least, the
septic systems should be designed by a competent septic design engineer who will
guarantee their success.
The above represents the initial municipal concerns regarding this 5-lot proposal. If you
have any further questions, please let me know.
Yours truly,
Margaret Underhill
Planning Coordinator/Deputy Clerk
Copy by fax: D. Roe
File D12.PETERS2
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 140 of 403
ooo
o00
ooo
6WC PLANNING 5OLUTIONS INC.
Urbon & Rurol Lond Use Plonnirg
599 Lorch Slreet,
Delhi, Ontorío N4B 347
July 9,2009
Ms. MargarctUndeúill
Planning Coordinator/Dcputy Clett
Municipality of Bayham
P.O. Box 160
Straffordville, ON NOJ lYO
Dear Margaret:
Fu¡ther to the Public Meeting held on May 20ú,2}tg at the Bayhanr Mmicbal Council Chambers in
Staffordvillo, council must foflnally providc the Ministry of Mrmicipat Atraiß ard Housing with thcir
resolution regerding tbe appliçåtion ofAbraham and Emma Pcters fo¡ a 5 lot plm of subdivision locatcd in
Lot ?, ConcÆssion 8 in thc Hamlet of North Hall. To date thc Ministry wiú respect to this application has
received üc following comments-
1. Ministry of Culu¡re: Ministy is satisñed that the archåeological concerns havc been met
2. HydnoOne:No objection
3. Elgin St Thomas Heath Efspartment Outline issues which should be address€d by the Building
Inspcvtor
4. Min¡sryofAgricultu¡candFood: Noobjections
5. Ministy ofNanrnl Reso¡¡rpes: No objections
6. Arntelecom: No objections
7. School Boa¡d: No cqrcerns
8. LPRCA: Recommend that the lot grading plan and storurwater maÍagement plan be completed as
¿ condition of subdivision spproval
9. Minifry of Transportation: SuHivision ñlls outsidc of permit contol area
10. Municþlityof Bayham: As sct orú in le{terofFebruary 10,2009 to MMAH
I 1- Input form Public Meetiog; No co¡nnents or eonc€rtrs were receíved
Þovid F. Roe, IÂ.C.I.P. R.P.P., Principol
Phone 519-582-1174 errroil;dfrfez@bellnet.co Fox 519-58?-4616
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 141 of 403
2
The comments from the various municþl depufinents arc as follows:
Drainage: Concærn abot¡t rhe municipal drain whÌch cro¡ses the property' It will bÊ neccssary to l€-
locâtc ttre ùain. fui engineered drai plan is required'
Fire protection: As thcre uc no hydrants in Norür Hall some fomr of water suppþ will be rcquired'
Building: The sr€¿ has high base levels of- tertiary septlc aystetns be used.
Fuhtr€ lot owner should be so adv
syst€Írs. Chief Building Official recommends consideration for a communal system and
.t O" fod t'ræms shıub bc designed by a compeænt septic design engineer who will
guarante€ their succ€ss.
Comments
In order to tddf€ss th€ c,oncEmf¡ cxpr€ss€d I suggest that the conditions of draft plan appoval include tlrc
following:
Thd a lot grading plan and stofmwder managemeot plan is complded.to the sstisfastion of the
Municþñty of ñd¡am and the Long Point Region C ation Aüborìty'
The M¡nicipality of Bayharn may rcguire tbat the oqnre¡¡ make any requircd applic'di'ons under the
Drainage Àct to providc a legal outlet for storm wder us'e'
ïlnt üre owner provide an adequstÊ wat€r supply neccssary for firc protcction to ûre satísfaction of the
Mrmicipality of BaYham
tic sysænr capoble ofrcducing the nitrate
The suMivision agrç€mer¡t require owners
operated proPerly.
Recom{nend4tiott
I respcctfulþ rÊqu¿st council poss a resolutio¡ rygommending approral of the proposed 5 lot plan of
subdivisiqr with the conditions as suggcsted inthis lc r'
David Roe MCIP. RPP
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 142 of 403
ü6/ J5l '¿rJU',J I 3: li4 bt grj ¡35rJ2U
Mlnlstry of the Environmen(
733 Exetêr Road
London ON NEE 113
Tel':519 87150C0
F¡x:51á 8745C20
BY F.AX ONLY
June 30.2009
LDIJDDI'I R.I¡IOÞIAL I-IÍ]E
ìUlinistère de l'Envf ronnement
733, rue Exeter
London 0N N6E 1L3
Tê1.:519 873"5000
Téiéc.: 519 873.5020
0,rii
Tammic Ryail
Municipal Services Office - Western
Ministry of Municipal A.ffairs & Housing
2nd Floor
659 Exeter Road
London, Onta¡io
N:6E 1L3
Dea¡ Ms Ryall:
RE: Pìan of Suüdivision 34T-03001, Peters at Nofh Hall, Muiricipality of Þa1,ham
Âs requestcd, we have reviewed the municipality's February 10,2009 correspondence and offcr
the follor.r¡ing obsewations for yoru consideration.
l. , Th.e re-locatjon of the Bartley Municipal Drain mayhave consefluencss fe¡ 5tsrmrvater
management and sanitary seç'age Featment/disposal due to potential changes in flow
paltems æd possibly stilctural integriþ.
2. The Mínistry of the Envjron¡rent has historically appfsved the use of individua-I, on-site,
teniary sewage s)¡stEms for residentid development. Because thcse technologies arc
more complex than that of a tlpical Class IV systcm, we have required a. properf)- o\t¡ner
to enter into a maí-uteDance agrceme.nt with the installer or other con'tpetcnt a9ent.
'We have also required monitoring of these systems to demonstrate performance.
Wlrether monitoring is warra¡ted in this case, due to ooly 5 systerns and the dcvelopment
of expe¡ience with these systems, is open to discussion with the muuicipaliry. 'whích
appcars to be the approval authoriþrin this case.
3. A communal sewage sptcm for 5 reside¡tces may not be operationally or financially
viable. Regardless, the ministrywould typically recommend nunicipal owne,rshjp of
rvater and sewage (and stormivater managernenÐ works r.;hich serve multiplc lots.
Trusting thcsc brief comments a¡e usefi¡l to you in your retierx, of this application. If
ciarification is required or guestions arise plea"se contact thc undersigued at (519) 873-5013 or
Staff Report D2009-29 regarding Peters' North Hall Subdivisi...
Page 143 of 403
40t JtJt ¿aaa J.5: úr¡f,ITU /Jf,tsZL¡LUI{IiUI.I REG IEI J.åL PAGE ø3/ø3
email "bi !l.aflnstron g@ootario, cd'
Yours tnrly,
V/. Annstroilg; MES, RPe
Regi onal Errv'ironmer¡fal
Southr,vestem Region
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Page 144 of 403
CORPORATION OF TIIE MTINICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM : Planning Coordinator/Deputy Clerk
SUBJECT: Peters Consent Application 875108
DATE: July 10,2009
FILE: D10.09 PETERS
NUMBER: D2009-30
Purpose
To consider a "Memorandum of Understanding" agreement to satisfy a condition of consent for
application E7 5 I 08, Peters.
Background
On November 19,2008 Elgin County Land Division Committee granted a consent application for the
Peters property fronting on Eden Line, in the Hamlet of North Hall, proposed to create a separate I I
acre parcel with the retained lands proposed to be used for a 5-lot subdivision.
One of the conditions of consent is that the applicant is responsible for the "apportionment of
assessment for drainage as per the Drainage Act requirements."
Staff & Planner Comments
Mr. & Mrs. Peters are proceeding with satisfying the conditions of consent to sever the easterly 11 acre
portion of the subject lands. Due to the location of the subject lands in the Branch A of the Bartley
Drain watershed, one remaining condition to be satisfied is the apportionment of assessment for
drainage.
There have been numerous severances and watershed boundary changes over the years. The
reapportionment was not something that our Drainage Superintendent could complete. It was
recommended that Mr. Peters contact an engineer to complete the reapportionment.
Concurrentl¡ the Peters are working on a Draft Plan of Subdivision for the westerly portion of the
subject lands. It was identified that a portion of the Bartley Drain would have to be relocated to
accommodate the Draft Plan of Subdivision. Council will recall that Mr. Peters petitioned for the
relocation of a portion of the Bartley Drain earlier this year and Spriet Associates were approved to
prepare the report.
Due to the complexity of the reapportionment and the works involved in the relocation of a portion of
the drain, the engineer recoÍrmends for cost eflectiveness they prepare one all encompassing report to
address both issues.
The condition of consent requires completion of the reapportionment. Reapportionment could be
completed now in a separate report but it will have to done again once the Plan of Subdivision is
approved.
Staff Report D2009-30 regarding Peters Consent Application E...
Page 145 of 403
Staff Report D2009 -31 Peters Drainage Page2
Therefore, to satisfythe condition of consent, staff would recommend Council agtee to a
"Memorandum of Understanding" with the Peters and collect a security deposit in the amount of the
estimated works for the reapportionment. V/ith this in place, the municipality is assured that the money
is available for the cost of the reapportionment portion of the report. Mr. Peters is already obligated to
pay for the cost of the drain relocation, as he is the 'þetitioner".
Mr. & Mrs. Peters are in agreernent with this approach and have already signed the "Memorandum of
Understanding" and deposited the security amount of $3000 with the municipality.
Attachments
1. Memorandum of Understanding
Strategic Plan Goal(s)
Goal # I Practice responsible financial management.
Goal# 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
(TIIAT Staff Report D2009-30 regarding Consent Application E75l08 be received;
AND TIIAT the "Memorandum of Understanding" along with the Security Deposit of $3000 be
acceptable to Council for the satisfying of the condition of consent as per the Elgin County Land
DivÍsion Notice of Decision for Application 875/08 dated November 19, 2008 pertaining to the
apportionment of assessment for drainage as per the Draínase Act requirements;
AflD TIIAT the Mayor and Clerk for the MunicipaHty be authorized to affix their signatures to
said document.tt
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2009-30 regarding Peters Consent Application E...
Page 146 of 403
TO:
AND TO:
RE:
MEMORÄNDUM OF' UNDERSTANDING
The Corporation of the Municipality of Bayham
Michael Doyle
DOYLE & PRENDERGAST
Bartley Drain
Municipalþ Job No. 209138
Abraham & Emma Peters Severance of Part Lot 11, Concession 8, Bayham
Vy'e, Abraham Peters and Emma Peters, confirm that we are responsible for the following:
L Paying a secwity deposit of $3,000.00 to the Corporation of the Municipality of
Bayha¡n for the purpose of covering estimated costs of reapportionment of
assessment for Bartley Drain in Lot 7, Concession 8;
2. This deposit is to be held by the Municipality interest free for a period of eighteen
(18) months flom the date of execution of this Memora¡dum.
, this day ofJuly,2009,
Emma Peters
Mayor of Municipality of Bayham
Clerk of Municipality of Bayham
Staff Report D2009-30 regarding Peters Consent Application E...
Page 147 of 403
Page 148 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Heckman Consent Application F42109
Roll # 34-01-000-004-33405
DATE: July 10,2009
FILE: D10.09 HECKMAN
NUMBER: D2009-31
Purpose
To consider consent application 842109 proposing to create one building lot.
Background
A consent application has been received from the Elgin Cgunty Land Division Committee submitted by
Colin and Teresa Heckman proposing to sever a912.04 m' (0.22 acre) parcel whereby creating one
building lot from their residential parcel. The subject lands are located in Concession 6 STR Part Lot
127, south side Heritage Line, east of Garner Road in the Village of StrafÊordville. The subject land is
designated "Residential" in the Official Plan and zonedVillage Residential (Rl) in the Zoning ByJaw
No.2456-2003.
This area along Heritage Line was granted previous consent applications in 2006 in the name of Friesen
resulting in the creation of four lots, including the Heckman's double sized lot where they now reside.
Staff and Planner Comments
The application promotes infilling within the Village of Straffordville boundary in a designated
residential area. The proposed lot complies with the Official Plan and ZonngByJaw for lot frontage, depth
and size.
The lot is required to connect to the municipal sanitary sewer system that extends beyond the proposed
lot on the opposite side of the road. Staff has confirmed that the sewer system and pump station
servicing the area has the capacity to support this development. In anticipation of this consent
application coming forward, a sanitary sewer stub was installed to the property line at the same time as
the installation for the Heckman's new residence. The frontage/connection charges for the sewer will
be collected upon issuance of a building permit.
A lot grading plan is recommended to address surface water managanent and shall include an adequate
side yard swale to accommodate the capacity and speed of the surface water.
Re-apportionment of the drainage assessment as per the Drainage Act is required seeing that the
subject land is within the watershed of the No. 1 Municipal Drain.
As per the municipal water policy for new lots and Policy 4.4.2.6 of the Official Plan, water quality testing
reports including nitrates and bacteria content and water quantity testing reports that all meet Provincial
standards are required on proposed new lots.
Staff Report D2009-31 regarding Heckman Consent Application ...
Page 149 of 403
Staff Report D2009-31 Heckman Page2
Cash-inJieu of parkland dedication and a final survey are also recommended conditions. The County
of Elgin will require a Road Access Permit to access Heritage Line (County Road 38).
Subject to the recommended conditions, staffhave no objection to the proposed severance.
Attachments
l. Consent Applications F42109
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
*TIIAT Staff Report D2009-31 regarding Consent ApplicationB4Zl09 Heckman be received;
AND THAT Council recommends to the Elgin County Land Division Committee that severance
application E,42109, submitted by Colin and Teresa Heckman, be approved and is subject to:
1. $500 cash-in-lieu of parkland dedication fee
2. apportionment of assessment for drainage as per the Drøínase Act
3. water quantþ testing report meeting the Provincial standards
4. water quality testing report for nitrates and bacteria content meeting the Provincial standards
5. Iot grading plan
6. copy of a final survey provided to the municipality
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2009-31 regarding Heckman Consent Application ...
Page 150 of 403
:';illVt|*i, !j' iu!-' - Ê ?i.l w
iiì ii lli Ûi ír,rqt.iiìí tí' i ;:'¡llAlvl
tYorrr,"ArroN r"ä;, i'''''È+ ' *'z rog
'|',
2.
of approvalauthority elCltt COUÑry t¡ruO OVlSlOt'¡ COtvttUlftee .
of Owner
Number
owne/s solicitor or authorized agent á'ro?*êe JeùKt <13
ta7 ' ìi- <oil i otr iltt@sfs
Number
speciff to whom all communications should be sent:
X) solicitor( ) Agent( )
3. (a)and purpose of proposed transactioh: (check appropriate space)
>< creation of a new lot Other: charge
addition to a lot
easement
other purpose
of person(s), if known, to whom land or ínterest in land is to be transfened, leased or
'tl-¿/,
a lot addition, ídentiff the lands to which the parcel will be added:
oÍ street 'HÉRfnGF ANf Street No.
there any easements or restrictive covenants affecting the subject land?
'es ( ¡ ruo p( ff Yes, describe the easement or covenânt and its effect:
'iption of land intended to be severed: (Accurate Measurements in Metric) . t
rontase Jo. /2. o"ptn Al-o-ffi'1453ã . .2t'r1 h .t) -/a¡a
u"" l,rAcnilT Ln+,t, pro#o6sãfu.e ßulLn4tG loT
and use of buildings and structures (both existing and proþosed) on the land to be
of land intended to be retained: (Accurate Measurements in Metric)
; - -" )-;-;4 -- o",,i---¿øss' a,.^ -%-, .Hcpe€
Engln@rlrlg
4S SuNet Dr¡w
S¿Thoms,On NsR5V1
Phone: 519 631-1460
ww,elgi@unty.on.æ
lease
conection of title
^/
(c)
4. (a)
No.
K€slPErh*¿--:LoT
Staff Report D2009-31 regarding Heckman Consent Application ...
Page 151 of 403
7.
8.
-t-
of new lots proposed (not including retained lots)
access for proposedland retained lot: (check appropriate space)
Highway
road, maintained all year
road, seasonally maintained
road
way
access
RETAINED LOT
()
KI
()
()
()
()
access is by watèr, what boat docking and parking facilities.are available on the
(specÍff)
of water supply is proposed: (check appropriate space)
PROPOSED LOT
owned and operated¡piped water system
owned and operated individualwell
owñed and operate{ communalwell
other water body
owned and operated individual septic
owned and operated communalseptic
(specify)
'+;E)éiìWpl¿ gro sÞwao.".
: : o"l' :"
rvices b e
from the original aPPlication
()
ñ
()
()
RETAINED LOT
()n()
()
RETAINED LOT
Xt
(speciff)
of sewage disposál is proposed: (check appropriate space)
' PRoPosED Loï
owned and operatedisanitary sewêge
ú
()
()
()
()
()
()
-+11.5/rrl?
ñ-é>'r
-> 12. What the Existing Official Blan designation(s), if any'
the Zoning, if any, of fhe
subject tand ever been the subject of an application for approvalof a Plan of
ñil öË.i rr¿e|ìr1éÞlãï''n¡né n.tz' ' vãt lXl '' No ( ) unknown fii
tfY and known, provide the application file number and the decision made on the application
. r+ODlî17oYrrL qn
is a re-submission o1 a ?ffi*ff^"øu"n
13.
ú,
14.
the owner previously severed any land from this holding?
() NoN)
15. lfthis
Staff Report D2009-31 regarding Heckman Consent Application ...
Page 152 of 403
17.
(if any) to owner
of parcel
parcelcreated
es ()No Þ<)
land currently the subject of a proposed official plan or official plan amendment
been submitted to the Minister for approval?
ês ()No X)
tfY and known, speciff the Ministry file number and status of the application
19. ls thd iect land cunently the subject of an application for.a zoning by-law amendment,
zoning order amêndment, minor variance, or approval of a plan of subdivision?
es ()No0d
lfY and known, speciff the appropriate file number and status of the application
consistent with policy statements issued under subsection 3(1),of the Planning
No()
ls tl
that
18.
21.land within an area designated under any provincial plan or plans?
Noú
conform to or conflíct with the applicable províncial plan or plans
shall be accompanied by a sketch showing the following:
boundaries and dimensions of the subject land, the part that is to be severed and the
ned by the ownei'of the subject land and
e nearest township lot line or landmark, such
the parcel originally acquired by the cunent
ificial'features on the subject land and
cant may affect the application, such as
nage ditches, river or stream banks,
s;
or abutting the subject land, indicating
lic travelled road, a private road or a right
the location of the parking and boat dockíng
cting the subject land'
)sæ
does the applicatíon
Staff Report D2009-31 regarding Heckman Consent Application ...
Page 153 of 403
23. The hereby authorizes Land Division Gommittee members and the
of the County of Elgin staff to enter onto the subject properly for the purpose of
Site with respect to this application.
24. The rUOwner/Agent hþreby consents to disclosure of the information contained in this
pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
r of lnformation and Protection of lndividual Privacy in Municípalities and Local
Dated at /fl¿rø et?a¿t r/ot 6wu,wt
day of Õq
oFAPPLTCANT(S),
AFFIDA
¡
OR SWORN DECI-ARATION
I
this
for
l/VVe
of
solemnly
solemn
effect as if
in the
this
20Ò
lf this
or solicÍtor,
be affixed.
Ltr,t *n/.
before me at the i
20
ofue / *g
i in the Gounty of fLGttJ
lion is signed by an agent or solicitor on behalf of an applícant(s), the owne/s
must acıompany the äpplication. lf the applicant is a corporation acting without agent
application must beisigned by an officer of the corporation and the seal, ¡f any' must
that one copy of this qpplication be filed, together with one copy of the sketch described,It is
with the person, acco4panied by a fee of -
$750.00 in or by cheque mad.e payable to TREASURER, COUNTY OF ELGIN
that allthe informlation contaíned in this application is true, and lffie make this
rn conscientiously¡ believing it to be true, and knowing that it is of the same force and
under Oath and b,ry virtue of the CANADA H/IDENCE ACT'
I
An fee of $250.00 will be charged for affixing the consent stamp.
Staff Report D2009-31 regarding Heckman Consent Application ...
Page 154 of 403
flqniculfuce,
H
L¡ne Ccoun,Roqd sÐ
F,t' 4ptas
H Hr Rl-'t
2o
H e nilo3"
LE CÉr{ D
n'--nsuèt
^/ We,ll
1
R,
r
I
A3ríeult,tr"
Staff Report D2009-31 regarding Heckman Consent Application ...
Page 155 of 403
APPENDIX "4"
iI
The Countü of Elgin Land Division Committee requires that, in addition to the'Application for Consent", the
following iriformation be completed for all applications:
Yes
lf the
i)
¡i)
refe any bams located within 300 metres of the subject of this application?rill No ?{'oams tocaleq wllnrn JUU
No ?d
is'YES'are these bams:()()used for livestock?
of being used for livestock?
No
No
Yes
Yes
()()
NOTE:'llf you answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
I
AGRICULTURAL CODE OF PRACTICE FORMUI-A ONE DATA SHEET TO
CALCULATE THE MINIMUM DISTANCE SEPARATION REOUIREMENTS
FOR NON-FARM USES ESTABLISHING OR EXPANDINGINILOSE
ln order
facility
Î\lAME
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
the minimum distance separation, the following information is required for each livestock
300 metres ofthe proposed severance and located on a separate lot:
TELEPHONE
coNc.
(where livestock facility located)
Livestock lMaximum Housing Cãpacity I Manure System I Housing System
NumberperYear ffi checktYPe
0 TurkeV Hens0 TurkeV Toms
& Bam I Confine.
Caged , On Floor
Oþen Pile
Govered Tank
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided PitLrgutD
I
'l
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ICORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE:
FROM: Gerrl, LeMay, Manager Public V/orks FILE:
SUBJECT: Multi Use Tractor NUMBER: PW 2009-16
Purpose
This report is to present recommendations from the Manager of Public 'Works regarding the tender
from Joe Johnson Equipment Inc for the supply and deliver of a used 2006 John Deere Tractor and
included extras.
Background
The Municipality of Bayham, like many others, is often plagued with many kilometers of curbside
grass cutting and presently our 1985 Tractor has become unreliable and costly to repair. Some
municipalities' leave the grass in the intersection and roadsides making this a concern for motorists.
The Municipality of Bayham wishes to be proactive in this regard and not only present a clean image
but to have a tractor which can perform a number of duties such as cleaning ditches and reclaiming
the gravel from the shoulders of the roadways.
StaffComments
The Manager of Public Works indicates a preference to ensure that the Tractor from Joe Johnson
Equipment Inc. will fulfill all claims required. The recommended tender is from Joe Johnson
Equipment Inc in the amount of $ 89,012 plus applicable taxes and allowing a fiade in value of
$2,500 for our present tractor. The budget amount was $ 70,000 for the Multi Use Tractor. Although
we selected the lowest price tractor we feel the reasoning is due to a number of items, which we can
obtain with the lower priced tractor. Staff suggests deferring the acquisition of the proposed Hot Mix
Transporter (Budget $25,000) to finance this purchase. Under the Strategic Priorities Goal #2 (Ensure
reliable, well maintained and secure infrastructure) subsection 3 we have meet this parameter of the
priorities with this By-Law ensure a standard system for the Municipal roadways.
Attachments
1. Summation of Bid Results
2. 'fenders
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Council authorize the acquisition of the Multi Use Tractor from Joe Johnson Equipment Inc,
of Ontario in accordance with the tender submitted June 19, 2009 at a price of $ 89,012 plus taxes.
Respectfully submitted,
=
Gerry LeMay, vt^uglrPublic V/orks Administrator
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Company Cost
Joe Johnson Equipment $ 89,012.00
Trade in Value for 1985 Tractor - $ 2,500
Cubex Municipal Equip S 128,516.27
Trade in Value for 1985 Tractor - $ 4,700
Base Tractor
60" Rotary Cutting Head
Ditcher Head Attachment
Roadside Retriever
Automatic Greaser
Oil Filtration System
TotaI
New One Year
- s 61,350
- $ 8,895
- $ 6,077
- $ 7,640
- $ 4,200
-$ 8s0
- $ 89,012
Age
3 Years
Warranty
Two Year
Note: All prices do not include applicable taxes
Summation of Bid from Joe Johnson Equipment Inc.
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o,r/c/ilnL
MUNICIPALITY OFBAYHAM
TENDERS FOR THE
SUPPLY OF MULTI USE TRACTOR
Date of Issue :
To Respond By :
Respond To : Municþal Offices
Municþality of Bayham
P.O. Box 160
9344 Plar/r. Road, Straffordville, Ontario NOJ 1 Y0
Attn : G. LeMay Manager Public Works
Telephone : (519)-866-5521
Fax : (519)-8ó6-3884
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TNFORMATION AND INSTRUCTIONS :
L. Purpose
This Tender states the instructions for submitting proposals and the procedure by
which Yendor(s) wilt be selected.
2. Definitions
Ilereinafter, each company receiving the Tender is referred to as a t'Vendot'', a
Vender's proposal in response to the Tender is referred to as a ttTende/t and
The Municþality of Bayham shall hereinafter be referred to as the " Municþality ".
3. Issuing Ofüce
Municþat Offrces
Municipality of Bayham
P.O. Box 160,9344 Plank Road
Straffordville, Ontario NOJ 1Y0
Attention : G. LeMay Manager Public I{orks
Telephone (5 19)-E66-5521
Fax: (519)-866-3884
4. Closing Date and Time
Tenders , signed by the Vendor's authorized representatives and @
for the puroose. must be received by the Issuing Office, no later than 4:30 p.m. local time on
Friday June 19, 20t9 . The Municþatity of Bayham will not accept submission of any Tender after
the closing date and time.
5. Tender Submission
The original copy of the Vendor's Proposal, complete with specifïcations sheets, along with one (1)
additional copy, must be submitted to the ksuing Office on or before the closing date. Faxed replies
will not be accented.
Vendors may not make modifications to theÍr Tenders after the closing date and time except as may
Be altowed by the Municipality pursuant to Item 9., Selection Process.
The Municipality may reproduce any of the Vendor's Tender and supporting documents for internal
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6. Tender Costs
The Vendor has the sole responsibility for any cost associated with preparing its Tender in
response to thÍs Tender. In no event will the Municipality be responsible for the costs of
preparation or submission of any Tender.
7. Irrevocable Offer
Tenders submitted to the Municipatif shall constitute a valid and irrevocable offer, which is open for
acceptance by the Municipality fiom and after submission until the expiration of the 90ù day
following the Closing Date specifred in Item 4, Closing Date and Time.
8. Inquiries and Changes
Any inquiries regarding the Tender should be directed to Gerry LeMay, Manager
Of Public Works, telephone (519) E66-5521
It is the responsibitity of each Vendor to inquire about and clarify any requirements of this
Request for Tender that are not understood.
Vendors rnust obtain their own information on all matters and things that may in any way
influence them in making their Tender and fixing prices.
If a Vendor discovers any inconsistency, discrepancy, ambiguity, errors, or omissions in this
Tender, it must notlfy the Municþality who may, if necessary, send written addenda to
all prospective bidders.
The Municipality may, at any time, make and stipulate changes to this Tender.
The Municipality may provide additionat information, clarification or modification by written
addenda. All addenda shatl be incorporated into and become part of the Tender. The Municipality
shall not be bound by oral or other information, explanations or clarifrcations not contained
in written addenda.
9. Selection Process
Because the Municipality bases any decision to award a contract on the Tender submitted, Vendors
should include all requirements, terms and conditions it may have in their Tender, and should
not assume that any opportunity will exist to add such matters after the Tender is zubmitted.
The Municipality reserves the righÇ at its sole discretion, to negotiate with any Vendor as it sees frt
or with another Vendor or Vendors concurrently. In no event will the Municipality be required to
offer any modified terms to any other Vendor. The Municipality shall incur no liability to any other
Vendor as a result of such negotiations or modifications.
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The equipment offered will be evaluated based on the following features :
- Proven reliability
- Maneuverability and stability
- Yisibility and operational safety
- Ease of Operation
- Ease of Maintenance Procedures
- Parts and service availability for all components
- Economical operational history
- PurchasePrice
- Noise reduction feature.
1.
CONDITIONS
SPECIAL PROVISIONS
In the event ofany discrepancy between ¡þs nnit price and the extension(s) , the unit price
shall govern.
GENERAL
Taxes
Goods & Services Tax and Provincial Sales Taxes are applicable and shall be shown in the
appropriate specified space for bidding purposes.
Proposals may only be withdrawn prior to the closing date upon provirling a written request.
All goods and services shall be delivered nd shall
remain the property of the bidder until a physical inspection is made thereafter accepted to
the satisfaction of the Municipality of Bayham in compliance with conditions and
specifications described herein. All respective insurance ooverage shall be the responsibiHty
of the bidder until acceptance is given by Municipality of Bayham.
L.
)
3.
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TENDER PNCING
MULTI USETRACTOR
UWe, the undersigned
s 3. &"7s4_---_J-
withbusinesspremises ut 24't ':' ' S-., -frT' '', O *7?'O
have carefully read and considered the conditions and specihcations for supply of one Multi-Use
Tractor hereby offer to provide the goods and services as specified and described herein to the
Municipality of Bayham for the following:
Amount
Goods & Services Tax
Provincial Sales Tax
Total Amount
Indicate the trade in value of the Municioalåtð's 1985 Tractors z t(Ì1,
-
THE LOWEST OR ANIY TENDER IS NOT I\ECESSARILY ACCEPTED
,on*o 705- 733- 88Ø
oÁl ,r,
cØ
TELEPHONENO.
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GENERAL DESCRIPTION
The request will encompass the supply of a tractor c/w sweeper and roadside boom mower.
Deviations
The following specif,rcations are prepared with the intention of providing a basis for securing
competitive bids. Notwithstanding cerüain details of specifications, coÍtmodities or equipment of
similar design and construction will receive consideration if in the option of the user department,
they are considered to be suitable for the intended application and generally conform to
performance requirements. Bidders must fully complete the column entitled " Exact Description
of Components Offered. " All bid prices on commodities or equipment not fully meeting the
specifrcations shall be accompanied by a statement outlining and completely describing the
commodities offered. Bidder may bid on more than one model but must be prepared to supply all
models quoted for demonstration.
Product Literature
It is a condition of the proposal that bidders submit manufacturer's descriptive literature and
specifications of the products offered. This literature must be submitted with the tender
documents.
Performance Evaluation
Bidders must be prepared, if requested,
within five (51davs of such a request. at no cost to the Municipalitv. The equipment
demonstrated shall be of the same model and contain similar equipment to the unit offered by the
bidder. Bidders should provide equipment for demonstration for up to two (2) days if requested
by the Municipality of Bayham.
Demonstration must be to the Municioalitv's satßfaction.
Quality Control
The specifications list only the major signifrcant details of the equipment required. It is the
supplier's responsibility to deliver a fully equipped unit, with compatible components, to provide
dependable effrcient service. The unit must be delivered with all standard equipment, plus all
other equipment outlined in these specifications, if not standard. All specifrcations must be
S.A.E. standard, unless otherwise stated.'Where minimums are given, the unit must meet or
exceed the performance specified.
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Description of Equipment Offered
The Multi Use Tractor unit must be the current model year and shall meet the requirements of
the Public Works Department
Make , lOntt Daer
Moder , 5/0/E Z' ''-"
v"ur, 2()AÇ
Manufactu r"r, l1flrV DEÆ
Manufacturer's Address :
-fr,E -fulrrtsr,t EøtPtWr Ã/C'tqs 3v6
Contact Person , ,f1. 'a y'' ''O/s rÊ/ß 0 îæ ) lþT 4?thfrøA@
rerephone #, 5/q- % -.<767
The attached specifications are the minimum standards acceptable to the Municipality of
Bayham. The Multi Use Unit shall be complete in all aspects specified and will be subject to
inspection by the Public Works Supervisory Staff before acceptance. The unit must be pre -
serviced in a factory manner and delivered F.O.B. Bayham Public'Works Garage, 8354 Plank
Road, Straffordville, Ontario, (Bayham).
NOTE ; IT IS TIIE RESPONSIBILITY OF EACH BIDDER TO PROVIDE II{FORMATION REQTJESTED
FOREACH LINE ITEM DESCRIBED HEREIN.
T'AILURE TO DO SO MAY DEEM YOUR BID INCOMPLETE AND NON.RESPONSIVE.
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TENDER
STJPPLY AND DELTVERY OF A MULTI USE UNIT
SPECIFICATIONS
DETAIL REOUIREMENTS
Supply and deliver latest Model 2 Wheel Drive, ffactor with cab and roadside boom mower,
ditcher head in accordance with the following specifications:
YEAR. MAKE AND MODEL OF.FERED
2009 (Demonstrator mav be considered)
F'EATURES
ENGINE
Diesel, Water cooled
(Wet Sleeved)
Minimum 87 Hp rating @ 2600 RPM
Minimum of 236 lb ft. torque @ 1200 rpm
Air Cleaner - dry type with maintenance indicator
Full Flow oil filter, spin on type with maintenance indicator
Governor Protection
Low Oil V/arning System
Exhaust Discharge directed away from cab & operator
Overheat warning system
Specify
- Zcnb lonu Ordø æn
¿;/w Ttea( m,E fU/L
îÆ ,ê77ÆHtÐ Süøilâß/
9fl€4
(Make, Mgdel)Æwø(Étt 4{5
Specffyfu -Et/6//ttÉ
â2 HP -mSpecify*&'4-6-
speciry-l/Á5-
Specity
'lES
Specify É5
Specify Yæ
speciry É5
Specify lrs
sp"ciry-úLûIJHE-
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COOLING SYSTEM
Pressurized Water
Heavy Duty Radiator
Minimum Capacity 13 litres
Anti-Freeze to -37C
Radiator and Oil Cooler to be completely enclosed and
sealed to keep grass clippings from entering fins
and readily accessible to operator for maintenance
Heavy Duty Hydraulic Oil Cooler
FUEL
Minimum capacity 58 litres
Fuel Tank Fill shall be easily accessible without removing
hoods, hood sides or other vehicle components
Fuel Filter In Line
ELECTRICAL EOUIPMENT:
Heavy Duty battery,lzY,1000 CCA
Alternator, 3 Phase, Min 50 4,72V
Low Charge Warning Light
All Lights and reflectors as required by commercial vehicles shall
meet Ontario Highway Traffic Act
Back Up warning alarm, multi frequency
speci¡, És
Yrs
Ye< -//¿
Speciff
Specify
Specify
Specify
Specify
Specify
Specify
Specify
les
/s
/6 - i26 //rPEs
Yrs
les
sp"",ry /24 94 Cal
sp""¡ry-/îS-- Z)-rlflP
Specify,Yrs
specify-É5-
specify h
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LIGHTING
Two (2) front dual seal beam headlights with dash indicator Specify k
Two (2) rear mounted roof top beam lights with dash indicator Specify Yrs
Specify-b-
Specify /Æ
speciry /tr5
Directional signal lights with 4-way hazard flasher
Stop and tail lights to meet highway regulations
15"- Hi Intensity Mini Bar Grote #77163
Yellow- Belt Drive-
Blue lens Cover Grote # 92885
Cab Dome Light
In cab mounted power supply l2V
Wi¡ed Cole Herse trailer plug
TRACTION DRTVE SYSTEM
2 wheel drive
Mechanical Transmi ssion
Unit shall have an electro-hydraulic engagement of the
front and rear differential lock
Synchronized gear box with helical shaped gears,
16 speed in both directions
Forward-Reverse shifting while tractor is in motion
via synchronised inverter
Clutch shall have hydraulic engagement with automatic
adjustment to compensate for any wear
Specify /es
specify S:EilTrfrË0 510/t S&FpflttS
sp
" "'ry -/2JE -S-WCH furtlz ¿o
sp""itv-/E3--
Specify--.ËS
sp ""iry -4-1il //&--4,? / t¡t
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Clutch plate shall be heavy duty, wet type-asbestos free
Transport speed 0-40 Km/h
Power Take Off Drive
Rear P.T.O.540 standard RPM @ 2445 engine RPM sp""irv /ã:5- SfQ îPfl
Easy access to PTO shaft shear pins and bolts without removing {-_
cover panels or other components Specify--14.)-
speciry YES
Yrs - )(. sl,(ø/n
C¿rræ,el Z, 3 Ænq Pt?'(,
specify 3Z /3_14t_AFf clAx t ry'.
Implement Hitches
Standard Agricultural quick hitch Type Category I and2
rear 3-point system with two (2) hydraulic lift cylinders,lift
capacity of 4,2001bs. (1906 Kg) maximum c/w hydraulic top link
on 3 point hitch
Towing function available from rear of machine
Hydraulic System
Live remote hydraulics atÍeat
Hydraulic outlets rear (Three (3) pairs)
All Hydraulic functions to be electro-hydraulic operated by
push buttons on operator console
Lift and lower of implements by independent hydraulic system
independently filtered, minimum 33 lit¡es per minute flow
Steering, locking, PTO and Hi-Lo to be operated
by independent hydraulic system independently filtered,
minimum 21 litres per minute flow
specrty y'ES
/asSpecify
Specify
specity IES
specify /6
@
/a_ ZS Lplt a4æAtEltl
c/ÆatT
F:\ED\Tende¡s9009\Bayham Tractor.Doc
Specify
Page 1l
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Steering
Power Steering to two (2) drive wheels
Shall have articulated homokinetic joints to allow for minimum
turning radius (Power Steering)
Minimum two (2) hydrostatic steering cylinders
Shall be controlled by automotive type steering wheel in-cab
and tilt adjustable
Brakes
Shall have hydraulic front and rear disc brakes,
submerged in oil bath
Shall have independent rear steering brakes
Shall have mechanical, hand operated emergency and parking
brake, band type, on transmission
Axles
Shall have electro-hydraulic engagement of front and rear
differential lock
Capacity of Axles 2270K9/5000lbs. minimum
Specify ÉS
Spectfy SEE,lrTÆfiø 5þ/E
sle)nQlTlan StØ
Specify /ES
specify /85
speciry YÉ5
speciry /€S
speciry /Æ
specrry lK'llfrilt1frL ã16âG€/tø¡T o r
F,furr ç PalB
specity ØlÆ-ffi ,(g'
Front
spuitv þtft-l--I6ü ,(f
Rear
@Ð
Shall have electro-hydraulic engagement of front differential lock Speci\ f1/fiÜfuEL-álltefirfnmf
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Hubs. Wheels and Tires
Hubs to be 8 bolt heavy duty construction
Wheels to be manufacturers standard
Tires: One (1) set of four (4) winter tires
7.5-l6lug type, mounted on rims
One (1) set of four (4) summer tires
31-15.5-15 turf type, mounted on ¡ims
Maximum ground pressure with turf tires
Cab
Unit shall be equipped with a factory installed fully enclosed
weatherproof roll over protective structure (ROPS) and retractable
two point seatbelt
ROPS must fully meet the requirements of the Province of Ontario
Occupational Health and Safety Act RRO 1990, Reg. 856 for
Roll Over Protection Structures
Specify
Specify--kS--
F/ølrr - /2./ )(2lo 8/,( f2
sp""ity ftlÊ -_!8_1_l 3Õ' gP,f ,fi-
specifv 1þ1 tltttî/¿/988 rcK gUO
sa,aø ú rêffi?
Specifu V6
Ys
sp""iry-)bS.-
sp""iry-'/ÁS-
Interior door surfaces shall have minimal catch points SpeciÇ=V=S--
Entry and Exit to and from cab musr be from either side Sp""rtVYtÔ - ,(.fl.1 . ¿,vfP/ Oltl¿Y
Tinted safety glass throughout the cab Specify-Y6-
speciry É5
speciry Yá5
Bidder shall provide, upon request, written verification satisfactory
to the Municipality of Bayham certifying the ROPS meets the Ontario
Occupational Health and Safety Act RRO 1990, Reg. 856 within
three (3) working days of request at no cost to the Municipality of Bayham
Specify
Upon delivery, the equipment shall bear the proper labelling in
accordance with Ontario Regulation RRO 1990, Reg. 856
Cab doors shall be fitted with gas shocks to assist in the
opening and closing of doors
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All windows must have ability to be opened
The cab shall be a sound suppressed model with a sound
absorbent rubberized floor mat and padded interior sound
absorbing lining
Decibel rating not to exceed 79 dba at idle speed
Decibel rating not to exceed 82 dba in use
Unit shall include a high performance heating/cooling system
minimum 22,000 BTU with pressurized air circulation system
providing heating and air conditioning
Fresh Air Filters
3 speed ventilation fan
Overhead adjustable vents, directable away from the operator
enabling defrosting all windows
Windshield wipers and washers on both front and rear windshields
Specify
Four (4) exterior breakaway rear view mir¡ors (2Left' and 2 Right)
to enable operation in both directions Specify
/,a - trrþuf w/lvØw
Specify tr/ tFO 6lafD
l5
Specify
Specify
- BorH ølillalî¿¿y
72.€SC1qC
Adjustable suspension seat, cloth covered, high back with lumbar
support and seat to back angle of 105 degrees
One step to cab entry, not to exceed 438 mm (17")
Doors to be fitted with grab handle to aid entry
Outside door handle height 1200 mm (48") above ground level
Electric Horn
Sun Visors, Front and Rear for bi-directional operation
Two (2) Lower vision aid windows in Forward Drive Mode
Specify mf HnttgÃ
Specify h
Specify
Speciff
speciry YÉS
les
speciry /ÃS
Yrs
z /l/teÍ'ps oft¿y
2 ¿erf 2 ,ilcar
Yes
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Convenient in-cab controls requiring minimal effort to operate Specify--/Ê5--
No hydraulic implement valves, solenoids or hoses to run through
if*O, É=_
Two-way radio must comply with present radios in Fleet
One (1) 5 lb ABC dry chemical extinguisher shall be supplied
and installed ( Model FZH or Equivalent )
High output ai¡ conditioner
AM/FM radio
Interior Dimensions Evaluation
Vehicles will be evaluated for interior space as well as specification - IJÔ F/6ÚÆ Z ./|f.f//ED //1/
compliance - Bidders must complete Figure 1 attached. TH/S 7E4rg -
Cab Instruments
Console cluster to include the following items:
Low charging, Low oil pressure, High water temperat
filter, Clogged oil filter, Low hydraulic oil pressure, L
parking brake engaged, Low fuel level, Engine pre-he
sidelights and low beam headlight, High beam headlig
indicator, Turn indicator, Traction Disengage, Radiat
thermometer, Differential Lock engage, Engine Hour
and RPM meter, Fuel level, Speedometer
Specify
Cab Instruments (cont' dl
All gauges and switches to be illuminated for after daylight
operations
specify /ÜOf lYfl/U&E
specify É5
specify /€f
speciry /Eî
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Weight and Dimensions
State curb weight (2045 Kg/4500 lbs.
State wheelbase (1530 mm/60.2In.
Maximum)
Maximum)
State Overall Length to rear bumper
State Overall Height to top of cab (2083 mÍ/82 In. Maximum)
Track'Width Summer Tires (1830mm/72 in. Maximum)
Winter Tires (1370 nurnls4 in. Maximum)
Inside Turning Radius (l7O cml6T" Maximum)
Ground Clearance (30 cmll2 inches Maximum)
Minimum Overall Cab Width (122 cml$S"Minimum)SpecifyT
Paint
Paint qþ[ be 74 U red or to the satisfaction of Manager of
Public Works
Manuals ,Et "oP|fifiS /P/CE gl6íu ,tOP
,Æø Ptlt'vL'P/e/c6
2 Sets Parts, Service and Operations Manuals to be supplied when o9^.
unit is delivered
auu \-'Pçr..lrv'ù lYra'ucrù LU uv ùuPyuwu *^'""
'0""
rty 'z ?Prs ' 1ffiEE ' I offiîflut
Warrantv
Bidder shall submit with the quotation document details and period
of Warranty on the vehicle and options offered Specify
Delivery
Bidder shall state guaranteed time required for delivery of vehicle
and options offered after receipt of a purchase order
sp""iry 2a9 Nes f 7,fr5 tat
sp""iry 85.8 "
Specify /(7.6"
Specify ?q,/ "
specify //oT â/â/1.0&É
Specify G.5, ll
Sp""rry--U-,-(
sp""iryJJ //-
specify /lÌ0 - JOHüI ME 6lEJl
sæ "opTþÁts PP/G 4fr{" FR
letcg oN nûÐÍ/firÌ&- øí4ìa/î¿5
Yrs - Zl na*rtt
ehicle Z
specify /v//ñx //1,3Õ -9o ø/15
/1./eo.
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Standard Equipment
This specifrcation lists only the major details of the vehicle,
therefore it is the bidder's responsibility to ensure a fully equipped
vehicle, with compatible components, if offered and delivered Speciff
Training
Bidder shall provide up to one (1) day factory authorised training
to Municipality of Bayham staff in the safe and proper operation of the
equipment and options offered at no additional cost Specify Y6
Parts & Service
The bidder shall maintain parts and service facilities with qualified
personnel and OEM replacement parts for the equipment and options
offered in, or near the Municipality of Bayham.
Specify h
State location and phone number of parts/service facility
-1 -/
specrry -tG JOHllfi¡l re(l9/llEt[T
Name
Yrs
Servicing/parts facility must provide complete OEM approved
servicing for equipment offered
Servicing/parts facility must provide a complete stock of all
necessary replacement parts for the equipment offered. All
replacement and major exchange components shall be
delivered within 48 hours of placement of a purchase order
sp""iry /-fu'263-/262
Enter
speciry Y6 -G/4 âPffou€O#úG
speciry Y4S
Çou,erutaq Oar.
Ttem /owr,,,c [aupøa¡r' -Tot l6¡flsat/ hatp'qs'vr )
Tuutsftz, OrrâÊto " 2/ Hans Y/
7 tgys ,pgr( vt/æ/( strE Sû/té.
lon¡ Dræ¿ 7,ercnf = Átt ñrr launøøur Shrrcus,
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The Municipality of Bayham shall not be liable for any damage or
loss to the equipment and options occurring during the evaluation period or
while the equipment and options are at the designated site except for those
items which are under the care and control of the Municipality of Bayham.
If requested, the bidder shall submit copies of the operator, maintenance and
parts manual(s) and current manufacturer's parts price list for the equipment
and options offered for evaluation within five (5) working days of the request
at no cost to the Municipalitv of Bø'vham.
The evaluation shall include but not be limited to the following. Additional
criteria may be evaluated at the discretion of the Municipality of Bayham. Any
additional evaluation criteria will be applied to all bids being considered.
-Service availability
Parts availability
- Parts Cost
- Regularmaintenancerequirements
- Ease of use and handling
- Visibility
- Ergonomics
- Safety features
- Comfort
- Ease of maintenance
- Maximum allowable slope angle operation
Operation on Slopes
State the maximum permissible horizontal and vertical (up and
down) slope angles the unit offered is designed to safely operate
on
Vertical (up)
Vertical (down)
Horizontal
Specify rl/ûf t?l/r?//lîM
specify ,l/01 ilîlLâßE
Specrfy //01 2 /â|/¿â,&ê
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operate on within ten (10) working days of request at no cost to the
Municipality of Bayham. Failure to submit the data will result in rejection of th"r^-1;
bid
qrrr' r " - sr;tr, - -''(Ø) ,før nm'/ü¿¿
Attachments
Operation on Slopes (cont'dl
List (or provide on a separate attachment with Quotation Request)
all mandatory associated operating conditions for operation of Unit
offered on slopes. Specify
State method of readily and continuously displaying operating
slope angle to the operator in both operating and stationary
equipment modes. Display shall function whether equipment is on,
or off. SPecifY
Bidder shall submit, upon request, for the unit offered, engineering
data satisfactory to the Municipality of Bayham, verifying the maximum
permissible slope angle the unit offered is designed to safely
1. 84 " Rotary Mower
Standard 3 pt. Hitch mount, category 1 or 2linkage
Deck construction3116" steel plate, formed and welded
Cut width 50 "
State decks size
All decks shall be rear discharge
Spindles must be greaseable and replaceable, cast iron construction
Spindles diameter shall be min.'|.25"
Spindle speed shall be min. 1750 RPM
/vor lr/îzuôÆ
SEE rlv¡ttt¿¡ noPîntu5
P,?/cE P/t€x rc,f P,etC///G
O^J /*frttEÊ è fp¿mn
Specify
Specify
Specify
Specify
Specify
Specify
Specify
Specify
F:\ED\Tenders\2009\B ayham Tractor.Doc Page 19
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 197 of 403
Castor wheels to be mounted on tapered roller bearings on
I-114" wheel yokes
Height of cut rangg shall be 1" - 6" (2.54-15.24 cm)
Transport width shall be ( please state)
2. Ditcher Head
Ditcher head shall have the capacity to clean debris
from ditches as affached to the boom of the tractor
Please give specifrcations regarding the ditcher head
you are submitting
I year warranty
One (1) set of Operator, parts and service manuals to be supplied
When unit is delivered
Specify
Specify
Specify
y"s--lNo
Specify 5:E tfrWlØ r/6ã(
WgPPn'UÙ
specify-Yß - E /î7rÆíÐ
JöHt/ DEÍE r ff,,E? illÍlp/ilry
Vo= tf'frâlÛl'lsJpeclry_J¡-¿-
Greasing System: (Shall be supplied)
A CPL automatic greasing system shall be installed with all attachments and working OPfiOtUØ )sE *Ætø ltrÆ rcÊ
Deviations /oÐ/r/ou/nL oqmll5 "
If any specifications cannot be met please give inforrnation on the deviation(s) for
consideration, on a separate sheet.
Demonstration Units:
The Municipality of Bayham will entertain the purchase of a demonstrator unit in the
event the unit is not over a certain age and has an acceptable wa:ranty.
Trade In :
A trade in value must be placed on our present 1985 Multi Use Tractor . The
Municipality reserves the right to accept the tender with or without the provision for trade
in or its present 1985 Multi Use Tractor and may sell the Multi Use Tractor outright.
F:\ED\Tenders9009\Bayham Tractor.Doc Page2O
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 198 of 403
Global Positioning System:
The vehicle shall be equþed with a global positioning system which
will allow the Municipality of Bayham to track the vehicles positioning and
advise what the vehicle is doing. Global positioning system shall be
of a style which shall allow for growth of the fleet Yes... .. . ¡lo..t/ Opl/AilÐ
(Automatic Download System must be included) ÇaA ,'y',€/C€ /Æf ,, ,ør(
Please indicate the delivery time in days for the equÍpment ,4ÐÐ1fu0ør1¿ OpT/O/t/S
fu" z.-go Ðâvs .3Êo.
Oil Filtration and Hydraulic Filtration System
1. A system of filnation for both the oil system as well as the hydraulic
system which shall filter down to one (1) micron from both the
oil system and hydraulic system. A Kleenoil system or
equivalent for both the oil system and the hydraulic system
YES No)L oÆ/olrÐ ,
SÆ *P,€lcg,P,æt p(
2¿ptrr04/2L Oqflþt/S "
F:\ED\Tenders9009\Bayham Traccor.Doc Page2l
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 199 of 403
2)
3)
Joe
M UNIC¡PAL & COI{TRACTOR EQU IPTIENT SPECIALISTS
MO}VER OPTIONS PRICE PAGE
OPTIONS FOR NEW 2OO9 JOHN DEERE 51018 LTD. EDTION TRACTOR
Please Add:
1) Tiger Corporation Model TBFS4OC Cheetah Mid Mormted boom flail system cy'w 40" wide
flail cutting head c/w lift valve & cable control, installd (Provides approx. 17 ft- of reach -
see Tþer Boom Mower Brochure for details)
40" rotary cutting head in lieu of the above quoted 40" flail cutting head**.*.- $(-300.00)
Tiger Corporation Model TBF53C3PS Bengal Mid Mounted boom flail system clw 63"
wide flail cuttinghead c/wliftvalve & cable control, installed @rovides approx. 21ft-of
reach - see Tþer Boom Mower Brochure for details si7¡60.00
4) 60" rotary cutting head in lieu of the above quoted 63" flail cutting head-*--.- $(-390.00)
5) Elechonic joystick control in lieu of cable conhol for either of the above quoted boom
morv€r systems .**$s503.00
6) Tiger Corporation Model TSF-75SDA Mid Mor¡nted side flail attachment clw 75" wide flail
hea{ installed (see Tþer FlailMower Brochure for details)$12,555.00
7) Tiger Corporation Model TRF-9OSDC Rear Mounted flail mower c,/w 90" wide flail hea4
installed (see Tþer Flail Mower Brochure for details)**$8J2s.oo
8) Tiger Corporation Model TD-22-I20SDA Ditcher Head asseinbly for Model TBFS4OC
Cheetah |vtid Mounted boom (see Tþer Boom Mower Brochure for details) *$14768.00
9) Tiger C;orporation Model TBD-22-170H Diæher Head attachment for Model TBF-63C3PS
Bengal Mid Mormtedboom (see Tþer Boom Mower Brochure for details) -..*..$6'077.00
10) Tiger Corporation Tiger Claw "PUP" Roadside Shoulder retriever attachment (see Tiger
Claw Brochure for details)$6"835.00
11) Tiger C-orporation Tiger Claw (RH & LH mormQ Roadside Shoulder retriever attachment
(see Tþer CIaw Brochure for details)*s7,úr0.00 ü
JOIITSON
BARRIE
2521 BoçmanSr
Innisfil, ON
L9S 3V6
Ph: (705) 713-7700
Fax: (705) 733-880O
CALGARY
c7z¿ sf sr s.e-
Bay 3
Calgary, AB
TzC 2R5
Ph: ('103) 355-3414
Fax: (403) 36-3277
HALIFAX
25 Ilsþ Ave.
DarEnouth, NS
B3B IL5
Ph:. (9O2) 468-77tO
Fa* (902) 468-7039
MONTR.EAI,
lfiX}{ Lionel Boulct
Varennes, QC
J3X tP7
Ph: (450) ó52{805
Fax: (450) 652-5031
rvww.JJEl.com
OTTA}YA
l05l AgesIÞ.
Ottawa, ON
KIG 6L3
Ph: (613) 733-77O0
Fax: (613) 7334277
ROCHESTDR
ó2 l:Grangc Ave.
Rochcster,l.IY
l4ó13
Ph: (5E5) 25,f-77ü)
Fax: (585) 254-9122
WINNIPEG
l20l Gr¿ssmcre Rd.
Unit 14
rùcsl SL Paul, MB
R4A rC4
Ph: (204) 338{ss6
Fax: (204) 338-0557
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 200 of 403
Joe
12) Additional John Deere Parts manual $266.00 e¿ch
13) Additional John Deere Service manual ..$680.00 each
14)CPL automated greasing sysæm $4100.00
15) Grey Island Global Positioning System (GPS) w/ automatic download & mower on/off
fe¿twe $l,80o.oo
16)KleenOil oil filtration system..
l7) Paint tractor cab red...--..$3100.00
OPTIONS FOR 20O6 DEMONSTRATOR JOHN DEERE 6320 TRA.CTOR
FITTED WTTH TIGER CORPORATION MODEL TBF.sOC.LRS BOOM
FLAIL
Please Add:
50" rotary cutting head in addition to the 50" flail cutting head
60" rotar5l cutting head in additionto the 50" flail cutting head
.$7S2s.oo
.$8,895.00
Tiger Corporation Model TSF-75SDA Mid Mormted side flail attachment clw 75" wide flail
hea{ installed (see Tiger FleilMower Brochure for details)$r25ss.00
4) Tiger Corporation Model TRF-9OSDC Rear Mor¡nted flail mower c/w 90" wide flail head,
installed (see Tþer Flail Mower Brochure for details)..-..*.$8¡2s.00
Ð
6)
Tiger C,orporation Model TBD-22-170H Ditcher Head attachmeirt (see Tiger Boom Mower
Bræhure for details
Tiger Corporation Tiger Claw "PUP" Roadside Shoulder retriever attachment (sec Tþer
Claw Brochure for details)
7) Tiger C-orporation Tiger Claw @H &LltmounQ Roadside Shoulder retriever attachment
(see Tiger Claw Brochure for detatls)
8) Additional JohnDeere Parts manual $266.00 each
$850.00 ,r=:
l)
2)
3)
r'
I-$6,t77.m
JOrItSOt
MUNICIPAL & CONTRACTOR EQUIPMENT SPECIALISTS
BARRIE
2521 Bo*manSt
Innisfil, ON
LgS 3V6
Ph: (705) 733-770o
Fax: (705) 733-8800
CALGARY
szl¿ sf sL s-e-
Bay 3
Caþry, AB
T2C 2R5
Ph: (403) 355-3414
Fa;c (,{03) 3ffi-3277
HALIFAX
25 llsþ Ave.
Dart¡nouth, NS
B3B IL5
Ph: (9J2) 468-77OO
Fax: (902\ 468-7039
nloNTREAL
lüX)4 LiooelBouler
Varennes, QC
J3X lP7
Pb: (450) 6524805
Fax (450) 652-503 I
www.JJEl.com
oTTArryA
l05l Ages Dr.
Gtawa,ON
KIG 6L3
Ph: (6t31733-77OO
Fax (613)'133-0277
R(rcHESTER
62 l-aGrange Av-e-
Rochcstcç NY
t4613
Ph: (585) 25¿l-77ü)
Fax: (585) 254-9122
WINNIPEG
l20l Grasmere Rd,
Unit l4
Wcsr SL Paul, MB
R4A lC4
Ph: (20a) 33845s6
Fax (204) 338-0557
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 201 of 403
Joe
M U 1{ ¡CI PAL & COT{TRACTOR EQU I PT ENT SPECIALISTS
JOrItSOt
e)..$680.00 each
IO)CPL automated geasing system
ll) Grey Island Global Positioning System (GPS) w/ automatic download & mower on/off
featr¡re ..*..- $1
12) KleenOil oil filtration system-.--
v,zoo.r0 v
#so.n0 ./
13) Paint tractor cab red
ßilll(ocfr
Bill Koch,
Regional Sales Manger
*$3100.00
ßARRIE
2521BowrnanSL
Innisfil, ON
L9S 3V6
Ph: (70s)733-7700
Fa* (705) 733-8800
CAI,GAR,Y
gzz¿ szl st s-p-
Bay 3
Calgary, AB
TzC 2R5
Ph: ('(¡3) 355-3414
Fax:. (4O3\36Ç3277
I{AI,IFAX
25 llsþAve.
tla¡t¡noutb, NS
B3B IIJ
Ph:.(9o2)468-7700
Fax: (902)468-7039
MONTRDAL
lfiX)C Liræl Boulet
Varennes, QC
r3x lP7
Ph: (450) 652{805
Fax: (450) 652-503 I
www.JJEl.com
OTTAWA
l05l AgesDr.
Ottawa, ON
KIG6rJ
Ph: (6t3)733-77oï
Farc (613) 7334277
ROCIIESTER
62 l-aGrange Ave.
Rochester, NY
t46t3
Pù: (585) 25zL'77ü)
Fax (585) 252t 9 122
WINNIPEG
lã)l GrasmereRd.
Unit 14
rilest St Paul" MB
R4A IC4
Ph: (2{X) 3384556
Far (2(X) 338-0557
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 202 of 403
JOHN DEERE MODEL 51018 LIMITED EDITION
TRACTOR SPECIFICATIONS
Specification
Enoine
32 PTO Horsepouær (61 KW) @ 2400 RPM
101 (75 kW) 97l68lEC Engine Horsepower @ 2400 RPM or
99 ü4 l(W) SAE Gross Engine horsepoì¡/er @2400 RPM
I cylinder Turbo charged diesel engine
rvo (2) valve in head, Wet Sleeve design
276 CID (4.5 Liters)
lil Cooler
)ry type air cleaner with saf€ty element and pre cleaner
Jnder hood muffler Wth vertical exhaust
\ntifreeze
:ront auxillary drive preparetion kit
fransmission
roì¡¡er Reverser , l2fowmrd speeds, 12 reverse speeds, with left hand
nechanical reverser
rark lock
iH Difierential Lock
{eutral Start Safety Start Switch
Jydraulic \¡ræt' clutch
ìtee¡lno and Brakes
'{ydrostat¡c Power Steering
'lydraulic Wet Disk Brakes Self-Equaliz¡ng & Seff-Adjust¡ng
{vdraullcs
)pen Center Hyd¡aul¡c System
12.5 GPM Tandem pump total f,ow. 6.6 GPM Steering Pump and 15.9
ìPM lmplement Pump
)ual seleclive control valve with couplers
)orrver beyond, allorrrc hydraulic pump to poì,ver implements that have
ndependent cont¡ol vafues
JD5101E Std 4WD
December 2008 Specificâtions are subj6ct to change without notice.
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 203 of 403
Speclfication
Power Take off Shafr
lndependent il0/540E RPM rear with shields
Tydraulic clutch
\eutral starl
)TO Engagement lndicator light
Seat act¡vated PTO r,vaming
Electrical
12 volt electrical system
lattery (930 cGA, 110 Ah)
/ terminal ASAE outlet socket
<ey engine shutoff
)0 amp altemator
)ne remote three point hitch switch
nstrumentat¡on
fachometer/ Hour Meter
lpeedometer
:lectronic tuel gauge
)il pÌessure indicâtor light
\ir Cleaner restriction indicator
loolant temperature gauge
Tum S¡gnel lndicator light
ligh Beam lnd¡cator llghl
lWD Engagement light
\ltemator lndicâtor light
lydraulic temperature lndicato¡
JD5101E Std 4WD
December 2008 Specificatlons are subject to change without notice'
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 204 of 403
Bpecification
lock Shaft and Drew Bar
iomm Lift cylinder rock shaft
Þlegory ll hitch
felescoping draft link
Standard adiustable st¡aiqht drau¡bar
iqhts
fwo front halogen headlights
Ir¡r¡o Tum/Flashing waming lights
Rear Axle Wheels and Ti¡es
Flanged a{e
Planetary Final Drives
18.4 x 30 ln. 8PR R1 Bias
Front A)de Wheel3 and Tires
-imited Slíp Difierential
12.+24 ln.8PR Rl B¡as
tiscellaneous
3MV emblem
13 gallon tueltank
filtable engine enclosure
'lom
lomfo¡t Gua¡d Cab
)eluxeTr¿rc Door Cab with f,at lîoor
frilo front roof uþrking lights
Nr conditioning and heãting
filt and Telescoping steering wheel
lonsole mounted shift levers
)eluxe adjustable Fabric seat with Retractable Seat belt, operator
rresence switcù
ìadio prep package, antenna, c€ble, two speakers, wiring hamess for
¡peakers and radio
'{ancl and foot throHe
:ront windshield wiper with washer - two speed
Severage Holde¡
lelescopic rear view minors (2) manually adjustable
lvarranht
24 months or 2000 hours which ever comes first
NOTES: The following is the John Deere Order Codes for the tractor listed above. lf ordering a package, the package must contain
thefollowingcodesasaminimum.CODEs:6921E,0200,0402,0550,3500,5060,6155, LV825689,LV825790,4L80126,
4L80127. lf additional codes are ordered, please contact Tiger Customer Service to confirm additional codes will not interfere with
the Tiger Mower.
JD 5101E Std 4WD
December 2008 Specifications are subjectto change without notice.
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 205 of 403
. 5E Limited Series Tractorslf you need more power, moretraction, and more comfort ...take a look at the new
5E Limited Series Tractors.
The 5E Limited Series comes
with features you'll appreciate,
like four-wheel drive and a plush
closed-cab operator station.
The convenient left-hand
PowrReverserTM transmission
allows easy, no-clutch forward
and reverse shuttle-shifting, rnaking
the 5E Limited Series perfect for
dairies, municipalities, equine or
beef operations, and larger-acreage
property owners and hobby farms.
And for PT0-intensive operations
like rotary cutting, the 5E Limited
Series tractors offer an economy
setting, which allows the PTO to
turn at a full 540 RPM, even at
lower engine speeds ... you save
fuelwhile reducing noise and
emissions levels.
Fron pulllng to flanling b cufling tu baling ... wittnodels auailable fnm 83 to 101 HE ln 5E United Seriesoffers the highesl levels of pertormance, capacig and
comfort. 5101E LiniEd tnctor shown wih Fmntier
MF1208 Mulch Finisher
With up to five total hydraulic
remotes available (3 rear 2 mid-
mount), the 5E Limited Series
ûactorc can handle your nost
hydnulic-hungry jobs.
MFlttO; æ wptt # a.tuWcnclo@ :
The 5E Limited PlOfeatures
an economy mode, allowing
the PTo to tum at full RPM at
lower engine speeds. Ihe optional
540/1000 kit leß you handle
540- and 1000-BPM implements.dillcllrnsþ.ftr,rffitúcab. ,
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 206 of 403
area gives you a clean view to the front, sides, and rear of the tractor.
The easy-engage differcntial
lock puß equal power to both rear
wheels, incrcasing tndion in wet,
m ud dy, sli ppe ry c onditi ons.
Jfftth l?foruad and l2rcve¡se
speeds, you can always frnd just
the right gea tu match the job.
The 5E Limihd Seriesfealures
an integnØd park position, so
you always know youTe in Pail.
The standa¡d PowrflevercelY
t¡lßwifll the steeing column,
and allows quick, no-stop
sh utile -shifting between
forwañ and reverce... pertec't
fo r I oade r- i ntensive chores.
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 207 of 403
¡û l"hlf,] 3.d¡ Írlrr ¡or¡E ûdbd 8003C l¡ßlbd ElolE lJnlbdEno¡nè HP lkwl @ Rehd Sneed*83 (61.8) @ 2400 93 189.3ì @ 2400 101 (75.3) @ 2400PTo HP (kwl @ Rabd RPM 65 148.4ì @ 2400 75 (55.9) @ 2400 82 f61.11 @ 2400
Englno
Make John Deere Powoitech 4045 John Do€rB Pow€/fæh 4045 John Doøre PowerTsch 4045
Asglratlon TuÉocharosd TurtocharoBd Turtocharmd
Cyllndo16 4 4
Disolacement. cu. in. ll¡tânì 276 14.5ì 276 (4.5)276 14.5)
Cyllndor LlnErs Wot Sloovod Wot Slôoved lvst Sloomd
IraßmlBSlon
shndard 12Fl12R PowrRev8rær 12Fl12R PowrRevBrser 12Fl12n PofiR8versor
RevÈrsor YsE YoE Yos
0n-û0-Go Shlfün0 (YBs/No/Partlall Parlial Parüal Parüal
Tractlon Clübh lwet/Drul Wet Wet Wet
Crsspor Doalor lnEÞllod Klt Doalsr lßtallod Kll Dealsr lnsbllsd Klt
:uBl Sysbm
Fuol Tank 33.5 (r26.8)33.5 (126.81 33.5 (126.8)
'or/wr TaÍo-ofl (PTo)
Shndard 540/540E 540/540E 540/540E
0plional 540/1.000 lDealer lnsbilod Klt 0ntul 540/1.000 (Deâlor lnstallêd Klt 0nlvl 540/1.000 lDeal€l lnshllsd Kit onlvì
PTo Actue$on Mochanlcal Mechanlcal Mochanlcal
Economv PTo Yos Yes Yos
'lydraullcs
Tyoo 0Dan Conbr 0oen C€nbr oDsn Cênbr
St€Êrino oDm lLlmlnì 6.6 (24.9)6.6 (24,9)6.6 (24.9)
lmolemont oom(Umlnl 15.S t60.1t t5 I f60 1t t5.9 160.'lì
Tobl 22.5 (85.11 22.5 t85.1)22.5 t85.1t
B¡ar SCVB
Baso 1 1 I
0ptlonal s 3 3
Mld SCV8
Bas6 0 0 0
0otlonal 2 2 2
3-Polnt lllbh
OECD Hibh Llft Cao @ 24" bhnd. hlbh balls lb. (k0)3.213 11,457)3.213 (1,457)3,213 (1,457)
Hlbh Cstooory Caþoory 2: corworübl8 b 1 Catôoorv 2r convortble b 1 Caþoory 2; convsrdble b 1
Draft Son6lno TvDo ToD Llnk Top Llnk ToD Llnk
0Derah Sbtlofl
Tv06 Cab Cab cåb
MF$,D Dlmonslons
Whoolbaso. in, (mml 85.7 (2,178)8s.7 (2,178)85.7 (2.1781
FrontAxls Cloaranco, ln, (mm)15 I (48r)'15.8 1481ì 1s.8 (481)
ADorox ShlD Weloht. lb lkol 7.385 t3.350)7.385 (3.350)7.385 13.3501
;þndard Tlros - MF{YD
Front 11.2 - 24: R1 '11.2 - 24: 81 12.4 -24iR1
Rear 16.9 - 30i ß1 16-q - 30: R'l 18.4 - 30: R1
"97/68 EC Gtoss Engino hotæpoweti
Frontier Makes The Perfect Match
From postfiole diggers to fuod plot seeder¡ to rotary cutbls to land
levelers, John Deeru and Frcnller Equlpmant ofbr a wlde varle$ of fiont
and rear attachmenb deslgned spoclfhally lor bacb¡s llke the new 50,
5E, and 5E Llmlted Sefies. See your John Deara dealer, or visit us online to
îind out more about our comploÞ llne of atþchnenß, includlng:
SlcWe bar mowerc Rear bladesGmomlng nowerc
Box blades
RoÞrytillen
1veneedes
Dlsk hanows
RoÞry nkes
www.JohnDeere.com/Ag
Thls lltsrdtur8 has bBen Gomp¡led for worldwldo chculalion. While gsneml information, pictures, and d€scr¡ptlons are pr0vlded, sm8 ¡llustrations and text may
tnclud8 limnce, lnsurance, product options and accessorles NOTAVAILABLE ln all reg¡om. PLEASE CoNTACT Y0UR LoCAL DEALER F0B DETAILS. John D€sre
roseflss the r¡ghtt0 change specil¡cat¡on, deslgn and price of pr0ducts described ln thh llteraturo wlthout notlce. J0hn Dærs, the leap¡ng deer symbol, and
J0hn Deere's green and yellow trade dress ars the kademarlG of Dssre & Company.
ntMdnß
hsUþÞ diggers
Manurc spnadets
Wheel nkes
Disc mowers
Cfle aanfug
Pendular spreaders
Otfæt disks
Tedders
Wood chlppers
@A
DSAE41211 (08{8)
B J"p^,"T$"p,F="sI
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 208 of 403
WARRANTY FOR NEW JOHN ÍEERE AGRICULTURAL PRODUCTS AND.
LIMITED WARRRANW FOR NEW JOHN DEERE COMMERCIAL & CONSUMER EQUIPMENT (U.S. ONLY)
A. GENERAL PROVISIONS - The wananties described below are provided by Deere & Company ("John Deere") to the original purchasers of new Agricultural and
Commercial & Consumer Equipment from John Deere or authorized John Deere dealers. These wananties apply only to equ¡pment ¡ntended for sale in the U.S.
Under these wananties, John Deere will repair or replace, at its option, any covered part which is found to be defective in material or workmanship during the
applicable warranty term. Wananty service must be performed by a dealer or service center located in the U.S. or Canada, and authorized by John Deere to sell
and/or service the type of product involved, which will use only new or remanufactured parts or components fumished by John Deere. Wananty service will be
performed withoul cÏarge io the purchaser for parts or labor. ihe purchaser will be responsible, however, for any service call and/or transportation of product to
and frorn the dealer's or service center's place of business, for any premium charged for overtime labor requested by the purchasef, and for any service and/or
maintenance not direclly related to any defect covered under the wananties below. NonJohn Deere engines in self-propelled Forage Harveslers are wananted
separately by their respective manufacturer. John Deere's Obligation shall not apply to Yanmar fuel injection pumps and nozzles during the original manufacture/s
wänanty þeriod. Wheh the pump manufacture/s wananty is less that the engine wananty, John Deere will provide wananty during the remainder of the original
engine wananty period.
B. WIAT lS WAhiìAìffED - All parts of any new John Deere product, e)aept non-John Deere engines in sdf-propelled Forage Harvesters, tires, radios, and
bafteries (which are wananted under separate documents provided with each product), are wananted for the number of montls or operating hours specif¡ed below.
Products
Hours
.TURAL
inS
erm
olher than Tractors
tractors used in Earthmoving applications
4
a) Powertrain on
5) Gator Utilþ Vehicles (except Compac{ Series),
and attachments
All Tenâin Vehicles
and configurations
Comes
12 Months or 1000 Hours, Whichever Comes First
6 Months
a two
year warranty in scraper service) is 90 days. Engine ltems Covered months l3 through 24 - Engine block, cylinder head, rocker arm cover, timing gear cover,
ôrankcase pän and ilt parts enólosed w¡ih¡n tnese units. Also included are the fuel injection pump, turbocharger, water pump, torsion damper, manifolds, and
engine oil cooler. All other engine related items are not covered in months 13 through 24.
Swêps, Shovels, Plow Shãres and Disk Blades - A replacement part will be furn'shed without charge if the fdlowing John Deere items break during the
appticãOie wananty term, subject to these conditions: SWEEPS & SHOVELS - When breakage occurs on items which do not show appreciable wear' PLOW
SÉnngS - When Éreakage ócurs before the plow share reaches the following wear limits (labor not included - wear to be measured perpendicularly across the
middte d the froflt bon hıle): INCH D|MENSICII SHARES: lzinch oÍ wea¡ (3 % inches remaining): METRIC DIMENSION SHARES: 15mm of wear (100 mm
remaining). DISK BLADES --When wanantable breaks occur as shor¡rn in the operato/s manual on blades that have worn less that 10 percent of the original
'1) All Lawn & Garden Equipment and Attachments and Compact 24 Months in Private Use
in2 12 Monlhs in Anv Other
2) 100, L100, 14100 and G'100 Series ractors,Eztrak Mowers Residential - Personal Use
and Attachments and Walk-Behind
3)WideArea Front Mower Trætion Units (with diesel or 20 HP and
24 Monthsabove), Commercial Z-TRAK Mowers, Commercial Walk Befiind
Mowers
Trectds
24
90
WHEN APPLICABLE, A SEPARATE EMISSIONS WARRANTY STATEMENT WILL BE PROVIDED BY YOUR JOHN DEERE DEALER.
c. WHAT ls NoT WARRANTED - JOHN DEERE tS NOT RESPONSIBLE FOR THE FOLLOWNG: (1) Used Products; (2) Frontier Equipmentn products.
Warranty is the responsibility of the original manufacturer. The customer should contact a Frontier Equipmentil dealer for details; (3) Any product that has been
altered ór modified in wa¡a not approvld by John Deere: including, but not limited to, setting ¡njection pump fuel delivery above John Deere specifìcations and
modifying combine grain ianks; (4j oeprec¡ät¡on of damage causel by normal wear, lack of reasonable and proper maintenance, failure to follow the product's
Operãtor-Manual recommendaiiôn's; (s) Normal maintenaãce parts and service including, but not limited to, cil, filters, coolants, and conditioners, cutting parts'
D, ock, cylinder head, valve covers, oil pan, timing gear covers,
exhaust components). Powertra¡n: hydroetatic transmission,
ll parts contained therein (does not include extemal drivdines,
dry clutch parts, or steering cylinders).
E. SÊgURIN'G wARRANTy-sERvlcE - To secure wananty service, purchaser must (1) report the product defect to an authorized dealer and request repair within
the applicable waranty term, (2) present evidence cf the wananty stärt date, and (3) make the product available to the dealer or service center within a reasonable
period cf time.
F. itg ¡MpLlED WARRANTy OR OTHER R permitted by law, neither John Deere or any company affiliated with it
makes any waranties, representations, or pe¡fqmanc9, _or_freedom from defect of its agricultural products other
rhan thosé ser forth abovä, and NO tMpLt TNESS lS MADE. lN NO EVENT WILL THE DEALER, JOHN DEERE
OR ANY COMPANY AFFILIATED WITH JOHN DEERE BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. ThC ONIY TEMEd|ES thE PUTChASET hAS
in connection with the breach of performance d any wananty orì John Deere agricultural producls are those set forth above.
c. LtMITA'noN oF tMpuED WARRANTTES OR OTHER REitEDtES-COttME-iCtAL & CONSUMER EOUIPf,IENT - To the extent permitted by law, neither John
Deere nor any company aff¡liated with it makes any wananties, representations, or promises express or implied as to the quality, performance or freedom from
defect of thq Commercial & Consumer Equipmeht covered by this wananty. IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTIcULAR PUPosE, To THE EXI-ENT APÞLIcABLE, SHALi BE LIMITED iT.¡ OUR¡TIOI,I TO THE APPLICABLE PERIOD OF WARRANW SET FORTH ON
THIS PAGE. THE PURCHASER'S ONLY REMEDIES IN CONNECTION WITH THE BREACH OR PERFORMANCE OF ANY WARRANTY ON JOHN DEERE
COMMERCIAL & CONSUMER EQUIPMENT ARE THOSE SET FORTH ON THIS PAGE. IN NO EVENT WILL THE DEALER, JOHN DEERE OR ANY
coMpANy AFFILTATED WfTH JOHN DEERE BE LTABLE FOR TNCTDENTAL OR CONSEQUENTIAL DAMAGES. (Note: Some states do nd allow limitations on
how long an implied waranty lasb or the exclusion or limitation of incidental or consequential damages so the abov€ limitations and exclusions may not apply to
you.) ln lhe êvent the above wananty fails to conect purchaser's performance problems caused by defects in workmanship and/or materials, purchaser's exclusive
íønédy shalt be limited to payment by John Deere of actual damages in an amount not to exceed ihe amount paid for the product. This wananty gives you specific
legal rights, and you may also have other rights which vary from state to state.
x.Nı oe*¡len wÂRRAñw - THE sELLtñG DEALER tr¡mes No wARRANTy oF rrs owN AND THE DEALER HAS No AUTHoRITY To MAKE ANY
REPRESENTATION OR PROMISE ON BEHALF OF JOHN DEERE, OR TO MODIFY THE TERMS OR LIMITATIONS OF THIS WARRANW IN ANY WAY.
l. lf further information is desired, contsc't your selling dealer or DEERE & COMPANY MOLINE, lL at 'l-866-99$3373.
Eff 't 1/06
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 209 of 403
TIGER CORPORATION 3301 North Louise Avenue
SiouxFalls, SD 57107
l-605-336-7900 Phone
1-605-338-9702 Fax
LIMITEDWARRANTY
I. LIMITEDWARRANTIES
1.01. TIGER warrats for one year ft,om the plchase date to fte original nm+ommercía! goverilnenhl, or municþl purchaset ('Purchaset') md
wilrmts for six months
-to
the orig¡nai commercial or indr¡sùial purchaser (?trthåseÖ úat lùe goods a¡e free from defecs in
marerial or worlmanshþ. Replsoem€ût par(s) are warrned for a period of 180 days-
l-02. TIGER will replace for ùe Purcbaser my part orparb found, upon examination at its facûory, to be defective rmder nomnl use and sewice due
to defecs in materisls orwfrtmånúÞ.
1.03. The waffanty does not appty to my pârt of tüe goods, which bas been zubjecred fo improper or abnonnal use, neglþenoe, alterafiotr,
modificatioq or accideng ¿o-"ge due to lack of mainten¡nce or use of wrong fr¡el, oil or hrbricanb, ot which has sewed iß normal life-
Expeadable items such as blades, shietds, guads, and rhe hle except as specificalþ fomd in your Operator's Mmual, are not oovered by this
LimitedWarrmty.
1.04. Exceptasp¡ovi¡bdherein,noemployee,agent,Dealer,orotherpersonisauüorizedtogiveanywarrantiesofanynatureonbebalfofTlGER-
1.05. POÌ\IER IJNITS: Warranty on pover unis is covered by the tractor mmufrcturer, and is subject to iheir tems md conditio¡s- TTGER will
assist cu5¡omers wiù waranty claims with manufacûrers but is limited to the rn¡n¡factrner policies. Authoriz¿tion from tractm manufach¡¡er is
resufued-
2. REMEDIESANDTROCEDT.IRES
2.0t. WARRANTY WrLL BE VOrD IF PÄRTS USED ON THE EQTJIPMENT .ARE NOT ORIGINAL TTGER FACIORY OEM
REPLACEMENT PARTS, WHICH IN TIIE SOI.E JTJDGEMENT OF TIGE& AFFECTS TTtr T,JNITS PERFORMANCE STÁBTUTY OR
RELIABILITY.
This warranty is not effedive unless the hrcùaser reûrns üe Regi*ation and
.\Varranty Fom to TIGER within 30 days of purcùase-
Prnchasen claimed defect in mate¡ial and worlmanship must be made to the Aulhorized Dealer ('Dealet') ft,om whom Pr¡rchaser purchased ùe
goods or m apgoved Autho¡ized Dealer('Dealet') wiüin 30 days after Pr¡¡chaser leuns of ûre åcts onwhich ùe claim is based-
Repairs or rcplacenrent will be preformed by úe aulhorized Deaþr, FOB Deaters place of business.
If after ex¿mining fte goods md/or pars in qr¡estion, TIGER finds them to be defective u*r norm¡l rrse arld sewice duc to defect in ¡nateriat
or wortmanshþ, TTCER will:
(a) Repair or replace the defective goods or part (s).
(b) The choice ofrernedy shall belong to TIGER
3. LTMITATIONOFLIABILTTY
3.01 MANT.JFACTURER DTSCLAIMS ,atry Ð(PRESS (ExCTpT ÄS SET FoRTH HERETIO AND IMPLIED ÌI¡ARRANTIES \[4rH
RESPECT TO TTIE GOODS INCLUDING, BUT NOT LIMITED TO, MERCTIANTABILITY AND FITNESS FOR A PARTICUI-AR
PTJRPOSE
3.O2 MANUFACTI,JRER MAKES NO WARRANTY AS TO THE DESTGN, CAPABILITY, CAPACITY, OR SUITABIUTY FOR USE OF
TmGOODS.
3.03 EXCEPT AS PROVIDED HER.EIN, MANUFACTURER SI{ALL HAVE NO LIABII,ITY OR RESFONSIBILITY TO PTJRCfIASER OR
AÌIY OTTIER PERSON OR ENTITT WITH RESPECT TO AI.IY LIABILITY, IJOSS, OR DAMAGE CAUSED OR ALLEGED TO BE
CAUSED DIRECTLY OR INDIRECTLY BY THE C'OODB INCLT.'DING, BUT NOT LIMTED TO, ANY INDIRECT, SPECIAL,
SONSEQUENTTAL, OR INCIDENTAL DAMAGES RESIJLTING FROM THE USE OR OPERATTON OF THE GOODS OR ANY
BREACTI OF TI|IS WARR,ANTY. NOTWTTTTSTANDING TIIE ABOVE LIMTTATIONS AND WARRANIIES. MANTJFÂCTT,JRER'S
LIABII,ITY HEREUNDER FOR DAMAGES INCT.'RRED BY PI,JRCTIASER OR OTT{ERS S}IALL NOT EXCEED THE PRICE OF TIIE
GOODS.
lU NO ACTTON ARISING OUT OF A}TY CLAIMED BREACH OF THIS WARRANTY OR TRANSACTTONS TJNDER T}IIS WARRANTY
MAy BE BROUGITT MORE TITAN TWO (2) YEARS AFIER THE CAUSE OF ACTION HAS OCtt RRED.
3.05 WARRANTY APPLIES TO ORIGINAL PI'RCTIASER ON RECORD, AND IS NOT TRANSFERRABLE WTTTIOLN TÍIE ADVANCE,
WRJTTEN PERMISSION OF TIGER.
3-06 IN NO EVENT SHALL TIGER OR ffs DEALERS BE LIIq,BLE FOR G)NSEQUENTIAL DAMAGE OF ANY KIND OR FURTI{ER
LOSS BY REASON OF DEFECT IN TTIE PRODUCT.
4. MISCELLANEOUS
4.01 The laws of the State of Souü Dakota shall govem the comtn¡ction of this agreement Venæ for my la*'suits shatl be in Minnehaha Comty'
SouüDakota-
4-û2 Manufacu¡r,er nuy waive compliance with aûy of the terms of üis timited waranty, but Do waiver of any ænns shall be deemed b be a waiver
ofany other terrn
a.03 If any pmvision of ihis limited warranty shall violate any applicable lar*' md is held to be rmenforceable, fhen the invalidity of srch provision
shall not invalidaæ ary other provisions herein-
4.04 Applcable law may pmvide rights and benefits to purchaser in addition to those provided helein.
KEEPFORYqJRRECOR.DS
ATTENTION: h¡¡chaser should fill in tùe blaks below for his referenoe when buying repair parts and/or for ¡roper macùine ìdentifcation when appþing
for warrant¡r.
TIGERModelCode
D¿æPr¡rchased
Serial #'s:
Dealer's
Phone Nrmber
2-V)-
2.03.
2.U-
2-05.
DealerName- Addr€ss
ATTTNT]ON: PLEASE READ YOUR OPERATOR'S MANUAL
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 210 of 403
2O0ó John Deere
o
o
a
a
o
a
o
a
John Deer 6320 Troctor
MFWD Front AIIE
540 Reor PTO
POWRO Plus LHR
Adiustqble Reqr Wheel
Premium Cqb
Verticql Exhqusl
Air Comfort Seot
. TRB-SOc Reqr Stow Boom
. TRF-SOH Floil Cutting Heod
. Joystick Controls
. Strobe light. Reor Arrow Stick For HighwoY Use
. Boom Arm & Mounting EquiPment
Hqve Been Refurbished. Fully Service & Reody For Work
* PRICE: $88J50.00, CANADIAN DOLLARS
* APPLICABLE TAXES ARE EXTRA
* AVAILIBILTY IS SUBJECT TO PRIOR SALE
\rv\rv\rv. a-E Q U I P S . co trl
E-EBUIP5.trtrM
l¡¡
-Jltl-t-J-ITIIITISIDITEallJlPll¡Ef\lT
1-866-O-EQUIP-O
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...
Page 211 of 403
Page 212 of 403
Municipality of Bayham
Building Permits
For The Month of June 2009 File: PlO
Jul-02-2009
No.Date Roll #Permlt
Ilolder
Property Descrlptlon Bulldtng
Tvne
Value Permit
Fee
Septic /Sewer
Fee
40 3-Jun l-005-07600 Iompkins. Jack i4237 Best Line construct one storw addition 240so ft to house 7-500 185.0(
4t 5-Jun ¿-001-48900 favlor. Marcus ]4 Addison Street reconstruct & enla¡ee deck to front ofhouse 288so 1.000 75.0(
42 8-Jun z-001 - I 7000 Verkuil. Robin 16 Erieus Street repair & restore existing roofed over deck 240sq ft r.600 88.0(
43 8-Jun )-005-07804 Reddecopp, Isaac 54273 Best Line raise house with new fdtn wall- add mudrm l26so 30.00(293.0(
44 I l -Jun J-005-01401 Peters, Abraham i4571 Ottersate Line :onstruct utility shed I l2sq ft 2.00(102.0(
4S I l-Jun D-002-07800 Shepherd, Joseph 56056 Chute Line ¡onstruct roofextension over existins deck 275so 1.00(75.0(
46 I 5-Jun D-002-l 8s00 Emerson, K.C.56930 Lisht Line ¡dd new bath & kitchen to existine bunkhouse l -00(105.0(
47 I 5-Jun 0-005-02900 Klassen, Heinrich 54599 Eden Line rebuild existine deck at back ofhouse 442so ft 8-00(75.0(
48 I 7-Jun 0-005-t 6500 Hoover, Brian I l97l Elliott Road ronstruct patio deck I 83so ft to front ofhouse 2.00(75.0(
49 22-Jun 0-004-00510 Ianzen, Eddy 55645 Heritase Line ¡onstruct utility shed I 92sq ft 1.00(75.0(
50 22-Jun 0-006-r l 701 Highway Meadows inc ll98l PlankRoad install mobile home l200sq ft 79.00(707.0(
51 22-hn 0-006-03001 Hunter. John 57446 Eden Line install septic system to serviceshop washroom 2.00(350.0(
52 23-Jun 4-001 -1 9506 Blatz. Daniel 29 Union Street on storey house ilattached sarase20Z2soft.l 50.00(1360.0(175.0(
53 24-Jun 0-002-l ó802 Laaper. Joanne 6587 Soper Road ¡onstruct oatio deck l68so ft to rear ofdeck 1.50(75.0(
54 25-Jun 4-00r-07200 Barvinek, Jerry 1l Edison Drive lonstruct one storev detached earase 700so ft l0_00(397.0(
55 26-Jun 4-001-l 9502 Enns. Frank 12 A&B Fulton Sheet Dne storey semi-detached dwelline 2825so ft 237 -60(1505.0(175.0(
trune.09 535.200 5.192.00 700.00
2OO9 YEAR TO DATE 3.257.000 18.862.00 3575.0(
Iune-0t 1.453.80(il.907.00 700.00
zOOE YEARTO DATE 4.194-tgt 38,519.00 3500.00
sM6n912009
excel\monthly\buildper
Prepard by:
Building Permit Report for month ending June 30, 2009. File...
Page 213 of 403
Page 214 of 403
t
TO: Mayor & Members of Council
FROM: Gerry Lemay, Manager of Public Works
SUBJECT: Straflordville Library Roof Repairs
DATE: J:ur:re25,2009
FILE: f eo t,l-sl.
NUMBER: PR2009-15
Purpose
This report is to provide information and recommend new shingles for the Straffordville library
building.
Background
As a result of a recent inspection of the StrafÊordville library building, public works staff have
identified the current shingles are in very poor condition. It is a concern that roof leaks are very
possible in the near future. Staff therefore sought quotations in May 2009 for installation of new
shingles. Two quotes were received, as follows (both are inclusive of taxes):
. Mark Fehr Construction $5,636.78. JenzenExterior Renovating Inc. 55,789.29
StaffComments
As mentioned, staff are concerned that a significant delay in the repairs may result in roof leaks and
damage to the building. However, the repair was not included in the 2009 budget. Should Council
approrre proceeding, financing of the works would be from the existing Libraries Reserve (current
balance $50,000).
Staff suggest proceeding with the lowest quote, from Mark Fehr Construction.
Options
l. Proceed with lowest quote for repairs
2. Investigate other roof material options (ie: steel roof)
3. Defer Repair
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT staff be authorized to proceed with Straffordville library roof repairs as quoted by Mark Fehr
Constructionatacost of $5,636.78 inclusive of taxes.
Manager of Public Works
Staff Report PR2009-15 regarding Straffordville Library Roof...
Page 215 of 403
,:tFi
MAY?6
*un
2 0ûg
SIDING
SOFFIT
FASCIA
EAVESTROUGH
WINDOWS
SKYLIGHTS
CONSTRUCTION REPAIRS
DECKS INSURANCEDOORS ADDITIONS
RENOVATIONS
lbü-512æ,
CUSTOMER:
ADDRESS:
CITY
POSTAL
CODE:
(
PHONE:
(
MATERIAL DESCRIPTION
6 s ¿.¡o
Material Cost
GST
Total Material Cost
To install the above materials , Labour CostQ\(an *-tO
. cr,rd clurn'p t[<-c GST on Labour
,.^c\¡.<À¿d in Total Labour Costlabwtl
Grand Total
Note: Materials to be oaid in
Labour:
**Note** Additional unforeseen repair work is charged out as $25.00 per m
Per Customer Acknowledgement
V
"EXTERIOR SPEC|ALIST" *
THIS ESTIMATE IS VATID FOR 30 DAYS
Staff Report PR2009-15 regarding Straffordville Library Roof...
Page 216 of 403
Ianzen Exterior Renovating Inc.
554[5 Heritage I,n, RR#I
Straffordville, ON NOI IYO
519-86ó-5901
Tarry LeMay
Strafordville Library
Estimate
Date Estimate #
28t0s12009 131
Project
38.48
34.43
54.69
11.00
22.00
1l.00
38.50
6.52
78.65
64.37
264-00
5.00o/o
3,578.64
137.72
492.2r
44.00
44.00
I1.00
154.00
149.96
314.60
257.48
330.00
275.68
30 year GAF Timberline shingles installed on a single story 4 to
7/12 pitchrool
Starter Shingles on a single story 4 to Tll2pitchroof.
Seal-a-Ridge bundles installed on a single story 4 to Tll2pitchroof.
9" vinyl vents
Cut-in vents
3u OR 4' pipe collar
22" Y valley
Aluminum eaves starter @aves)
Ice and water shield along first 3'ofeaves and along valleys
Roll of felt paper
Dumping garbage
GST on sales
Subtotal $5,513.61
Total s5,78e'2e
êcTíJQT tlt^o, 1 aÃ^ oo<
Staff Report PR2009-15 regarding Straffordville Library Roof...
Page 217 of 403
Page 218 of 403
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: July 16, 2009
FROM: Paul Groeneveld FILE: PlfO
Fire Chief
SUBJECT: Straffordville Fire Station Heating Unit NUMBERz P2009-021
Purpose:
Obtain Council approval for procurement of a new heating system for the StrafFordville Fire
Station apparatus bay.
Background:
Heating Svstem
The Straffordville fire station has a dual unit heating system. One unit controls the heat for the
administration portion of the building and the other the apparatus bays.
The administration unit is a forced air combined heating and air conditioning unit. The apparatus
bay is an infrared heating unit. Both units have separate temperature control units.
The heating systems were installed at the time of construction in 1998.
Lr February 2009 the apparatus bay heating-unit experienced a breakdown in one of the four
burner units.
Staff undertook to have the burner unit repaired and was advised repair parts for the system is no
longer available. Therefore the one burner unit could not be repaired. A second burner unit also
broke down during the winter and the service technician took workable parts from the defective
burner to get the second burner operational. The system is currently operates on three ofthe four
burner units.
Two separate heating contractors have advised staff service parts are no longer available for the
infrared heating unit.
The current design consists of four (4) burner units with exhaust through the east wall.
Staff Report P2009-021 regarding Straffordville Fire Station...
Page 219 of 403
Request for Proposals
Staff contacted a number of local heating contractors and requested proposals for the
replacement of the infrared heating unit in the apparatus bay area.
The following contractors submitted proposals.
Financial Impact
In 2008 Council established a Fire Station and Communications Infrastructure Reserve. Total
contributions for the 2008/09 fiscal years are $100,000 ($35, 000 + $65,000 respectively)'
Staff identified the need for replacement of the Straffordville station heating systems in 2018.
Staff Comments:
Staff suggests if another bumer unit breaks down during the winter months other equipment may
be in jeopardy of freezing and being damaged. Recent heating unit breakdowns and lack of
availability of repair parts indicates the unit is at an age of needing replacement.
The existing heating system has four (4) burner units as per construction design.
Staff has the following concerns with the Quotes:
. Quote #1 and #2 regarding consistent heat being provided throughout the apparatus bay with
the installation of three (3) burner units instead of four and the manufactures
recom.mendation for the installation of four units. Roof penetrations will increase the
potential for water leaks in the roof.
Quote Contractor Proposal -
$
Design Details
1
R&R Refrigeration - Option
I 10,029
3 Burner Units, one between west and
center bays,2 burner units along east
wall, exhaust through walls.
Manufacturer recornmends 4 burner
units and roof penetrations due to size
of buildins.
2 R&R Refrigeration - Option
2 6,946
2 Burner Units, one each on both sides
of center bays. Manufacturer
recoÍrmends 4 burner units and roof
penetrations due to size of building.
J Prouse Mechanical 9,350
4 Burner Units. Replacement of existing
units and first 10 feet of tubing and vent
blower exhaustins throueh east wall.
4 Randy Laur Burner Service 10,630 4 Burner Units, new units and tubing
with exhaust throush east wall.
Staff Report P2009-021 regarding Straffordville Fire Station...
Page 220 of 403
Quote #3 - partial replacement of tubing and cost approximately l2Yo less than a complete
replacement as per Quote #4.
Quote #4 -no concems.
Options:
1. Direct Staff to proceed with replacement of the Straffordville Station apparatus
bays heating unit as per Randy Laur Burner Service quote ($101630) and finance
from the Fire Station and Communications Infrastructure Reserve.
2. Operate at current level until heating unit incurs another breakdown and re-tender.
3. Direct Staff to proceed with replacement of the Straffordville Station apparatus
bays heating unit as per one of the other quotes and finance from the Fire Station
and Communications Infrastructure Reserve.
Stratesic Goals
Goal #2- Ensure reliable, well maintained and secure infrastructure.
Recommendation:
Direct Staff to proceed with replacement of the Straffordville Station apparatus bays
heating unit as per Randy Laur Burner Service quote ($10,630) and finance from the Fire
Station and Communications Infrastructure Reserve.
Re spectfu lly submitted,Reviewed By,
Staff Report P2009-021 regarding Straffordville Fire Station...
Page 221 of 403
Page 222 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATT'REPORT
TO: Mayor & Members of Council DATE: July 16, 2009
FROM: Fire Chief/CEMC/ By-law Enforcement Offrcer FILE: POl
SUBJECT: Appointment of By-Law NUMBERz P2009-022
Enforcement Officers
Purpose
Council to enact proposed By-law 2009-089, amending Schedule "A", to appoint new Ministry of
Natural Resources (Ontario Parks) staff as By-law Enforcement Off,rcers in order to enforce parking
regulations along Addison Street, Libbye Avenue, Libbye Street, Chatham Street and Fay Street in the
Village of Port Burwell.
Background
By-Law 2007-059
By-law 2007-059 appointed Ministry of Natural Resource (Ontario Parks) staff as Municipal By-law
Enforcement Officers to allow enforcement of parking violations in accordance with By-law 2001-
111, as amended.
Schedule "4" lists the employees appointed to act in the capacity of By-Law Enforcement Offrcer for
the Municipality of Bayham for the limited purpose of enforcement of Municipality of Bayham By-
law 2001-111, as amended on the streets known as Addison Street, Libbye Avenue, Libbye Street,
Chatham Street and Fay Street, Village of Port Burwell.
MNR Staff
Staff has been advised by MNR of recent employee changes at the Port Burwell Provincial Park. A
new Assistant Park Superintendent was appointed :u;.2009. The Park Superintendent and two Park
Wardens remain on staff from 2008. Amended Schedule "4" lists the employees to be appointed By-
law Enforcement Offi cers.
Park staff has issued 2 parking violation notices so far this season. Staff has been advised park staff
will be enforcing parking violations as they are experiencing many offenders along the park
boundary.
Staff Report P2009-022 regarding Appointment of By-Law Enfor...
Page 223 of 403
Options
1.
2.
3.
Enact proposed By-law 2009-089.
Discontinue partnership with Ontario Parks.
No Action.
Strategic Plan Goal(s)
Goal #4 - Be dedicated to service excellence
Recommendation
66That staff report #P2009-022 regarding Appointment of By-Law Enforcement Officers be
received;
AND THAT By-Law No.2009-089 being a By-law to further amend By-law #2007-059 be
presented to Council for enactment."
Respectfully submitted,Reviewed By,
Staff Report P2009-022 regarding Appointment of By-Law Enfor...
Page 224 of 403
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO.2009-089
Being a By-løw to ømend By-law #2007-059
As amended by ByJaw #2008-063
IVHEREAS, onthe 7ft day ofJune 2007 The Corporation of the Municipality of Bayham found it desirable to enact By-
law #2007-059 to appoint Ministry of Natural Resources (Ontario Parks) staffas Municipalþ of Bayham ByJaw
Enforcement Officers for the purpose of enforcing provisions of By-law 2001-l l l, as amended;
AND WHEREA$ pursuant to the Municipal Act 2001, R.S.O., 2001 Chapter, M.25, as amended, municipalities may
appoint offrcers and employees as may be necessary for the purposes of the Corporation;
ÂND WHEREAS, the Council of The Corporation ofthe Municipalþ of Bayham did by ByJaw #2008-063 amend By-
law #2007-059, Schedule "4".
AI\D WHEREAS, the Cormcil of The Corporation of the Municipality of Bayham deems it desirable to further amend By-
law #2007-059, Schedule "4";
NO\ry THEREFI)RE, the Council of The Corporation ofthe Municipalþ of Bayham enacts as follows:
TIIAT, ByJaw #2007459, Schedule "A" b€ fi,¡rther amended by substituting the following:
Schedule K^)'
The Ministry of Natural Resources (Onta¡io Parls) employees listed in this Schedule are hereby appointed to act in the
capacþ of By-Iaw Enforcement Officer for the Municipalþ of Bayham for the limited purpose of enforcement of
Municipality of Bayharn By-law 2001-111, as amended, on the streets known as Addison Street, Libbye Avenue, Libbye
StreeÇ Chatham Street and Fay Strect Village of Port Burwell.
Name Position
Chambers, Andrew
Card, Rhonda
Howey, Robert
Pickersgill, Jeff
Park Superintendent
Assistant Park Superintendent
Park Warden
Park Warden
AND THAT this By-law shall come into force and take effect immediately uponthird and final reading thereof.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 16b day of July 2009
MAYOR CLERK
Staff Report P2009-022 regarding Appointment of By-Law Enfor...
Page 225 of 403
Page 226 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFf,'REPORT
TO: Mayor & Members of Council
FROM: P. Groeneveld, Fire Chief/CEMC
DATE: July 16,2009
FILE: P16
SUBJECT: Emergency Management Program Second Qtr. Report NUMBERzP2009-023
Purpose
Provide council with an update of the municipality's Emergency Management Program
activities for the Second Quarter in 2009.
Program Compliance
Annual Exercise
The Municipality competed their mandated requirement for an annual exercise on March 3,
2009.
As part of the County CEMC group, Staff is assisting in coordinating a County wide
exercise. Tentative dates for this exercise are the fall of 2009. The intent of the exercise is
to test the notification procedures and transfer of information between the County and
Municipal EOC's.
Training
The municipality's Emergency Control Group training will consist of Incident
Management Training. Members will be completing the Emergency Management Ontario
IMS100 on-line training program. Training will be completed by fall 2009.
The County CEMC's are investigating the potential for a county wide training session. The
session will focus on the challenges of communicating between different levels of EOC's,
communication protocols for transferring information during an emergency and roles of the
different levels of EOC's.
Public Awareness
May 4 - 10,2009 was Emergency Preparedness Week (EPW).
During EPV/ staff undertook the following educational and awareness activities in the
second quarter:
. Distributed an "Is Your Family Prepared" flyer outlining personal preparedness tips and
steps for preparing a family and/or personal emergency plan to all households in the
municipality.
. Placed an "fs your family prepared" article in the local newspaper.
Staff Report P2009-23 regarding Emergency Management Program...
Page 227 of 403
. Placed an "Is your family prepared" article in the Straffordville and Port Burwell school
newsletters
. Place a "Be Prepared, Not Scared" message on the municipal sign.
. Arranged to have the "Is your family prepared" flyer read over the Low German radio
station in Aylmer.
In addition staff commenced posting all flood warnings and advisories on the municipal
website immediately upon receiving such notices.
Arrangements have been made with Amtelecom Cable TV to have Flood Notices posted on
the local cable TV information channel.
Communitv Emereency Manaqement Pro gram Committee
Staff will be contacting members of the committee to arrange for their annual meeting in
the fall of 2009.
General
Flood Control Response Plan
Staff continues to liaise with LPRCA representatives to discuss plan enhancements and
incorporate communication protocols, such as flood warnings and advisories, and further
define roles and responsibilities of both parties (e.g. communications).
LPRCA staff has completed installation of water level gauges on the Vienna bridges.
On July 8,2009 Municipal and LPRCA staff will be presenting an overview of the LPRCA
study and Municipality's Flood Control Response Plan to the LPRCA Board of Directors.
A subsequent presentation will be provided to Council.
Arangements have been made with Amtelecom Cable TV to have Flood Notices posted on
the local cable TV information channel.
Business Continuity Plan
The municipality's annual exercise identified the need to pursue development of a business
continuity plan for the municipality. The plan will outline critical services provided by the
municipality and plans for continuing these services in an emergency impacting the
services.
Staff has completed the Business Impact Analysis component of such a plan.
C ommunity Emer gency Management P r o gr am Handb o ok
EMO has revised and issued an amended Handbook. Staff is currently reviewing changes
in the handbook (e.g. communications).
Staff Report P2009-23 regarding Emergency Management Program...
Page 228 of 403
Recommendation
"THAT StaffReport P2009-023 regarding the Emergency Management Program
Second Quarter Report for 2009 be received for infomation".
Respectfully submitted,Reviewed by,
Staff Report P2009-23 regarding Emergency Management Program...
Page 229 of 403
Page 230 of 403
TO:
FROM:
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATT'REPORT
Mayor & Members of Council
P. Groeneveld
By-law Enforcement Officer
SUBJECT: By-Law Enforcement Program -2009 2nd qtr. Report NUMBERzP2009-024
Purpose
Provide Council an overview of the By-law Enforcement Program activities for the Second
Quarter (April - June) of 2009.
Bv-law Activities
Do e Re gistration/Licensing
Municipal staff processed approximately 1l 1 dog registration renewals from April - June
2009. To date staff has registered 1004 dogs for 2009.In 2008 the Municipality registered
1,052 dogs.
Annual Dog RegisÉrations
1 150
1100
1050
1 000
950
As of June 30,2009, based on 2008 records there are approximately 46 outstanding dog tags
(36 owners) for 2009 as compared to 4l (35 owners) for the same period in 2008.
In April staff mailed notices to outstanding dog owners encouraging renewal for 2009 be
completed by May 22,2009.
On July 2,2009 staff sent letters via registered mail to all outstanding tag holders requesting
renewal for 2009 be completed by July 31,2009.
DATE: July 16,2009
FILE: P16
o
o
o
.2
ct)o
É,
Staff Report P2009-024 regarding By-Law Enforcement Program ...
Page 231 of 403
Dog Licensing Agent
In February and March 2009 the municipality's Dog Licensing Agent attended the residences
and attempted to secure fees and renew dog licenses for 2009.
The Agent sold 195 dog tags during his door-to-door visits to residents as compared with 168
tags sold during door-to-door visits for 2008.
As of June 18, 2009 an additional 30 tags were sold at the municipal office as a result of the
Agents visits. The following chart indicates the number of tags sold annually as a result of
the Agent's visit and the total cost incurred by the municipality for the Agent's services.
2004 200s 2006 2007 2008 2009
Tags Sold By Dog Licence Agent
(February 1"t- March 31't)321 250 239 328 168 195
Tags Sold as a Result of Agent's
visit (Office Purchases)168 097 154 94 153 I 10.
TotalTags Sold By Agent 489 347 393 422 321 305*
Dog Licence Agent Fees ($8 / Tag)$3,912 $2,776 s2,776 $3,376 $2,568 s2,440"
* As ofJune 18,2009
Canine Control
The Municipality requested the Canine Control Agent pick up four (4) dogs from April to
June 2009 as compared to seven (7) for the same period in 2008.
Since January 1,2009 the Agent has picked up 19 dogs as compared to l7 for the same
period in 2008.
Dogs lm pounded Annuallyf-
I
60
50
9totso
o20It
10
0
2
Staff Report P2009-024 regarding By-Law Enforcement Program ...
Page 232 of 403
During the second quarter two (2) dogs were reclaimed by their owner. In addition the Agent
ananged adoption for two (2) dogs.
Since January I,2009 52% (10) owners claimed dogs impounded and the Canine Control
Agent arranged adoption for 32Yo (6) of dogs impounded.
Dogs Adopted/Glaimed - 2008 Dogs Adopted/Claimed - 2009
Other
Canine Control costs from April to June 2009 were $3,200 as compared to $3,350 for the
same period in 2008.
Since January I,2009 the municipality has incurred approximately $6950 for Canine Control
services as compared to $6,940 for the same period in 2008.
t------Annual Canine Control Agent Costs
I 4000
1 2000
1 0000
Ë Booo
E 6000
4000
2000
0
Other
160/o
Claimed
52o/o
Adopted
32o/o
Claimed
45o/o
3
Annual Canine Control Costs - 2nd Qtr.
4000
3500
3000
p 25OO
E zooooo 1500
I 000
500
0
Staff Report P2009-024 regarding By-Law Enforcement Program ...
Page 233 of 403
Enforcement
The Municipality received approximately forty-eight (a8) complaints pertaining to various
Municipal By-laws.
Since January I,2009 ninety-nine (99) complaints have been received and investigated as
compared to ninety-one (91) in 2008 for the same period.
Dog Control issues accounted for approximately 23% (11) of all complaints in the second
quarter of 2009 (see chart below). Other type complaints were in regards to open air burning,
dumping of garbage, animal control and zoning.
By-Law Complaints - Second Quarter 2009
4
S-Law Gom plaints/M onth
JFMAMJJASOND
Month
Staff Report P2009-024 regarding By-Law Enforcement Program ...
Page 234 of 403
By-Law Complaints - 2009
Dog Control
(41)
42o/o
Yard Mtc. (17)_ property Stds.17o/o (9)
9Yo
Since January I,2009 dog control complaints account for approximately 42%o of all
complaints.
Enforcement staffcontact owners (phone and letter) in violation of a By-law and educated
them of their responsibilities under the related By-law.
Staff continues to monitor progress on compliance with "Notices of Violation" and "Notices
of Non-Compliance" issued under the Property Standards and Yard Maintenance By-laws.
Court Proceedings
Staff did not issue any Provincial Offence Notices in the second quarter of 2009.
All court proceedings from charges issued in 2008 have been completed.
Strateeic Plan Goal(s)
Goal #4 - Be dedicated to service excellence
Recommendation
"THAT Staff Report200g-024 regarding the Bylaw Enforcement Program 2od Quarter
Report 2009 (April l't - June 30th) be received for information".
Respectfully submitted,
Staff Report P2009-024 regarding By-Law Enforcement Program ...
Page 235 of 403
Page 236 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO:
FROM:
Mayor & Members of Council
P. Groeneveld
Fire Chief/CEMC/By-law Enforcement Officer
DATE: July 16,2009
FILE: P16
NUMBERz P2009-025SUBJECTz 2009 Second Quarter Report - Fire
Purpose
Provide Council an overview of Fire Department activities for the Second Quarter (April - June)
of2009.
Fire Department Activities
Response Activities
The Fire Department responded to 35 emergency incidents in the second quarter of 2009 as
compared to 21 in the same period of 2008, 23 in2007 and29 ín2006.
Since January I,2009 the Department respondedto 77 incidents as compared to 53 in 2008, 51 in
2007 and 54 in2006 for the same period.
Yearly 2nd Quarter Incident
Volumes
Annual lncident Volumes
35
30
ØË25op20
oc lÃ
o10+
5
0
ø
trop
o
E
o+
140
120
r00
80
60
40
20
0
lncident Types
Medical incidents represented 37% (I3) of the total responses for this period. Patient symptoms
initiating medical responses included "chest pain" (a) and "VSA" (1). Requests for assistance
due to EMS Delay resulted in the Department responding to (8) incidents.
The Department responded to 10 (29%) motor vehicle collisions.
The Department responded to 6 (17%) fires. Fire incidents included responses as a result of
unauthorized open-air burning, violating burn permit conditions, a false alarm and grass hres (3).
Staff Report P2006-025 regarding 2009 Second Quarter Report ...
Page 237 of 403
The Department also responded to 6 (17%) other type incidents due to downed hydro wires,
hazardous material spill, environmental issue, water rescue and an unfound reported hre.
lncidents By Type - 2nd Quarter 2009 Incidents by Type - 2009
Other (6)Fire (6)Fire (12)
37o/o
Port Burwell lncident Types - 2nd Qtr.
2009
Other (3)
17o/o \
Fire (2)
11o/o
fi¡þdical (3) --18o/o
Response
In the second quarter Pt. Burwell attended 1 8 (51%) and Straffordville 17 (49%) incidents.
Incidents Attended By Station - 2nd
Qtr.2009
'n"n-.".*l D-k'Ï"
r\,î/C (3)
17o/o
'""iii;"""a D --"á'1'#""
I
filedica
(10)
55%
Straffordville lncident Types - 2nd Qtr.
lncidents Attended By Station - 2009
I
Staff Report P2006-025 regarding 2009 Second Quarter Report ...
Page 238 of 403
The department responded to one incident where Port Burwell and the Water Rescue Team were
dispatched under the dual station dispatch protocol.
The average attendance per incident during the second quarter was 11.9 firefighters. (2009 avg. :
12.0;2008 avg. : l2.l;2007 avg. : 12.7). Port Burwell averaged 10.2 (YTD 10.3) firefighters per
incident and Straffordville 13.8 (YTD 13.7).
Economical Impact
The total estimated dollar loss for the second quarter fires was $0. (YTD Total $15,000)
Annual Fire Dollar Loss
1,000,000
800,000
600,000
400,000
200,000
0
Fire Safety Inspections
Staff was not requested to conducted fire safety inspections and did not conduct any inspections
as a result of a complaint or fire investigation.
Department members toured a local industry to familiarize themselves with the site hazards and
challenges they may face in an emergency. Staff also developed a Department pre-incident
response plan for industries toured. To date the department has toured three local industries and
developed pre-incident plans in cooperation with industry representatives.
Public Education and Awareness
Staff undertook the following public education and awareness activities in the second quarter of
2009:
. School Newsletters
o April - Plan Your Escape
o June - Fire Safety Worksheet
. Local Newspaper
o April - Plan Your Escape
o April - Smoke Alarms in RV's and Trailers
o June - Be Barbeque Safe
. Municipal Website
o March - Smoke Alarm Maintenance
o April - Plan Your Escape
Staff Report P2006-025 regarding 2009 Second Quarter Report ...
Page 239 of 403
Staffs distributed smoke alarm safety and plan your escape information to all
campgrounds/mobile home parks in the municipality.
Municipal Sign
o June - Schools Out - Summer Safety
Training
Station bi-weekly training sessions focused on CPR, automated electronic defibrillation (AED),
relay pumping, note taking, shore based water rescue, traffic protection, boarding and collaring.
A total of eight (8) firefrghters attended an external training courss on forcible entry.
The average attendance per station training session in the second quarter was 16.0:
The average participation in apparatus and equipment inspection days for the second quarter was:
All Specialty Teams continue to train on an established training schedule (one session per month)
for 2008. The Specialty Teams normally meet monthly as follows:
Payroll (Value per Point)
As of May 31,2009 firefighters accumulated -4938 points (Fire + Regular Training Sessions +
Meetings) for the first pay period of 2009. In 2008 firefighters accumulated -3414 and -3122
points in2007 for the same pay period.
The point value for the first pay period of 2009 was $7.07 ($10.00) as compared to $10.23 for
2008, and $10.86 for the 2007 pay period.
The minimum point value of $10.00 per point was incorporated into the first pay period of 2009.
This resulted in a shortfall of approximately $14,458 in the salary and wage allocation for the first
half of 2009. Staff anticipates a shortfall of firefighter salary and wage allocation at year-end and
potential for exceeding Department budget allocations.
Points Per Pay Period - Dec. to May
Ito
s
Eã(,(,
t
tr
oo.
6000
5000
4000
3000
2000
1 000
0
Staff Report P2006-025 regarding 2009 Second Quarter Report ...
Page 240 of 403
Firefighters accumulated approximately 529 points in the month of June 2009 as compared to 414
in 2008 and 481 in2007 for the same period.
Burn Permits
Staffs issued forty-four (44) bum permits in the second quarter. Since January 1,2009 eighty-
eight (84) burn permits have been issued.
Burn Permits lssued Annually
't50
100
50
0
The department responded to five (4) unauthorized burning incidents where the property owner
did not obtain a Burn Permit from the municipalþ. All property owners received a warning letter
from the Fire Chief educating them on the municipality's open-air burning policy.
The department responded to one (1) incident where the owner violated the open-air burning
conditions.
Staff
The Departments' current staff compliment is 37 Firefrghters and 0 Auxiliary Firefighters.
One firefighter at the Straffordville Station is currently on a leave of absence due to medical
reasons.
Automatic Aid Agreement
The Automatic Aid Agreement with Southwest Oxford was activated once in the second quarter.
Southwest Oxford did not invoice the municipality for the incident.
Annual Automatic Aid Agreement
lncidents
10
I
.86
ts=4z
2
0
th
'E
oo-
oIt
I
Staff Report P2006-025 regarding 2009 Second Quarter Report ...
Page 241 of 403
Since January 1,2009 Southwest Oxford Fire Department has not invoiced the municipality as
per the Automatic Aid Agreement.
The following chan indicates the total dollars the municipality has expended annually as a result
of the Automatic Aid Agreement.
Automatic Aid Fees - Annual
8000
6000o
E ¿ooooo zooo
0
Ministry of Transportation
The municipality responded to three MVC on Kings Highway #3 during the second quarter.
Since January 1,2009 the municipality invoiced the Ministry of Transportation for responding to
three (3) incidents on Highway 3 (Talbot Line). MTO approval is pending for invoices totaling
approximately $4,725.
The following chart indicates the total dollars received annually from the MTO for responding to
calls on provincial highways.
MTO Fees Recieved - Annual
9800
12000
1 0000
e 8000S 6000å 4ooo
2000
0
Note: 2009 fees have received MTO approval, monies are forthcoming.
Staff Report P2006-025 regarding 2009 Second Quarter Report ...
Page 242 of 403
General
Strffirdville Apparatus
Staff in conjunction with ResQTech has finalizedthe apparatus design specifications. The
projected delivery date is August 77,2009.
Strategic Goals
Goal #4 - Be dedícated to service excellence.
Recommendation
*THAT Staff Report2009-025 regarding X'ire Department activities for the Second Quarter
2009 (April l*t - June 30th) be received for information".
Reviewed b¡Respectfuþ submitted,
Staff Report P2006-025 regarding 2009 Second Quarter Report ...
Page 243 of 403
Page 244 of 403
Electrical
ForYour Safetv
June 15, 2009
Lynda Millard
Clerk
Municipality of Bayham
P. O. Box 160
Straffordville, ON NOJ 1Y0
,tr[ c EIVE
JU[\I 2 e 2009
MUI{ICI T.ïAYH,qM
Re: Advisory regarding identified public safety concerns with street lights
Dear Lynda Millard,
Over the past two years the Electrical Safety Authority (ESA) has been made
aware of an increasing number of inadvertent shock incidents caused by faulty
electrical wiring in street lights across the province.
ln summer 2007, a 9 year old girl and her mother received an electric shock while
touching a street light pole in the City of Welland next to their house; the shock
was caused by a deteriorated connection in the hand hole located on the pole.
A dog in the City of Toronto was electrocuted in 2008 while walking next to a street
light that had a faulted underground connection in the hand well that energized the
snow covered sidewalk. Over the past two years, four dogs in the City of Toronto
have also received similar electric shocks while walking on the sidewalk.
A woman in the City of Barrie was shocked in a private parking lot in 2009; the
wires that caused the incident showed signs of deterioration due to excess road
salt causing it to become electrified.
The most recent incident, reported in early 2009, involved a child in Toronto who
suffered an electric shocked while walking along a sidewalk during a school trip.
The shock was caused by faulty wiring in a street light.
In all occurrences, members of the public and/or their pets were not protected from
electricalfaults while walking near street poles and along sidewalks. This has
raised a number of public safety concerns for ESA.
Correspondence dated June 15, 2009 from Electrical Safety Au...
Page 245 of 403
Common factors in these occurrences that contributed to the incidents included:
o Continuous exposure to salt, dirt, grease and slush;
o No consistency in the design, maintenance and repair of the electrical
installations;. Repairs not performed to acceptable safety standards;
. Deterioration of wire insulation; ando Outdated insulation methods.
In response to these occurrences, the ESA is reminding Ontario municipalities that
it is their responsibility under the Ontario Electrical Safety Code (OESC) to
maintain their street lighting assets (e.g. poles, hand wells) and inspect for any
potential hazards (presence of voltage) that may result in a member of the public
being shocked or othenruise injured.
ESA recommends that given the number of reported incidents, all municipalities
examine their street lighting assets to ensure they are safe. lf a potential electrical
hazard is identified, the municipality has a responsibility to set out a remedial plan
of action to address the hazards identified. Any repairs undertaken to installations
are required to be made in accordance with the OESC and are required to be
inspected by ESA.
To assist you in preventing any potential electrical hazards from street light assets,
ESA would like to invite you to a symposium on August 20,2009 on street lighting
issues. The intent of the symposium is to provide further information to street light
asset owners and to provide a forum for asset owners to ask questions and learn
from the experiences of other municipalities.
ESA hopes that this symposium will assist you in appropriately determining what, if
any, action you should consider taking proactively to prevent similar circumstances
from occurring with your street light assets.
Although further information will be forthcoming, the following topics are being
considered for the upcoming symposium:
o Review of ESA's street lighting system incident reports, identifying key issues;
. Review of remedial actions;
. Review of reports from other areas experiencing similar problems;
o Methods of controlling voltage presence; and
o Guidelines for street lighting installations.
A Fax back form is included to confirm your attendance.
Additional information to assist municipalities undertaking reviews of their street
lighting assets is available on our website at www.esasafe.com.
Correspondence dated June 15, 2009 from Electrical Safety Au...
Page 246 of 403
Should you have any questions or require further assistance, please do not
hesitate to contact Ted Olechna, Provincial Code Engineer at 905-712-5366 or via
email at ted.olechna@electricalsafetv.on. ca .
Thank you for cooperation in addressing this very important public safety concern.
Sincerely,
Peter Marcucci
V.P. Regulatory Affairs
Electrical Safety Authority
cc: Ministry of MunicipalAffairs and Housing
Ministry of Small Business and Consumer Services
Attachment
Correspondence dated June 15, 2009 from Electrical Safety Au...
Page 247 of 403
t :,. - i t
Correspondence dated June 15, 2009 from Electrical Safety Au...
Page 248 of 403
Rr, ,). ..J" , I't '3
Electrical Regulatory DePartment
155A Matheson Blvd W., Suite 202
Mississauga, ON L5R 315
FAX: 905-507-4572
To assist you in preventing any potential electrical hazards from street light assets, ESA would like to
invite you to a symposium on street lighting issues. The intent of the symposium is to provide information
to determine a plan of action you should consider taking to prevent potential electrical hazards from
occurring with your street light assets. The symposium will also provide asset owners with the
opportunity to ask questions and learn from the experiences of other municipalities.
Date: August 20,2OO9
Location: Stage West Mississauga
5400 Dixie Road
Mississauga, ON L4W 4T4
90s- 238-0L59
1 -800- 668-9887
Although further information will be forthcoming, the following topics will be covered at the upcoming
symposium:
o Review of ESA's street lighting system incident reports and identifying key issues;
o Review of general remedial actions;
o Review of the reports from other municipalities experiencing similar problems;
o Methods of controlling voltage presence; and
o Guidelines for street lighting installations.
ln the interest of fínalizing detaits for the August 20th Sympos¡um, ptease indicate
whether you plan to attend.
Pf ease fax this form back to 9o5-507-4572 by June 30 2009.
Name:
Organization:
Address:
Phone:
Fax:
E-Mail:
RSVP
Please indicate below whether you plan to attend ESA's Symposium on Street Lighting on August 2O'h,2OO9:
YEsI No n
lf you have any questions, please contact Heather Durante at905-712-5378.
Correspondence dated June 15, 2009 from Electrical Safety Au...
Page 249 of 403
Page 250 of 403
lnvoice
Fayee Number
lnvoice
Date Tyæ
Cheque Cheque
Amount Number
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611812009
06/18/2009 3:28PM
000008 407 ETR
826654445Jun TOLLCHARGES 06t12t2009 I 67.58 006641
Cheque Amount - 67.58
OOOO31 ADT SECURITY SERVICES CANADA
21820591 RELOCATE DOOR CONTACT - V.C. 06/08/2009 I 99.75 006642
GhequeAmount- 99.75
OOOO75 AYLMEREXPRESS
0000146171 SALE OF [-AND, FOOD BOOTH, AD O5t27t2o}9 I 295.47 006643
Cheque Amount - 91.94
OOO179 CHERYLPETERS
F2oO9-034 EXPENSES - EDISON FEST 06t1112009 I 146.99 006645
Cheque Amount- 146.99
001521 C|-ATMSPRO rNC.
33820-082082 FEE - J. WLSON O5t29t2o}9 I 598.00 006646
Cheque Amount - 598.00
OOO2O5 CONSEIL SCOLAIRE DE DISTRICT
June'O9 levy SCHOOL LEVY
000206 CONSEIL SCOI.AIRE PUBLIC DU
June'O9 levy SCHOOL LEVY
o3l11t2oo9 I 1,346.00 006647
Cheque Amount - 1,346.00
o3t1'tt2009 I 660.00 006648
Cheque Amount - 660.00
OOO212 COUNTY OF ELGIN
lNoooo14286 2ND QUARTER LEVY '09 05112t2009 I 606,133.00 006il9
tNoooo14897 JUNE'09 pOLtCE SERVTCES 06/09/2009 I 56,530.41 006ô49
Cheque Amount - 662,663'41
001432 CULLIGAN
F0933350515 UNIT RENTAL
OOO224 D.PETERS PAVING INC
06/0112009 I 26.20 006650
9059 CULVERT REPAIR
000175 oEDAR SIGNS
15587 STEEL
001546 DANIELLE VANSEVENANT
Gr. 7 math award GR. 7 MATH AWARD
Cheque Amount - 295.47
06/05/2009 I 91.94 006644
Cheque Amount - 26.20
06/09/2009 I 1,260.00 006651
Cheque Amount - 1,260.00
06117t2009 I 20.00 006652
Cheque Amount - 20.00
Page 1
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 251 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 06/18/2009
06/18/2009 3:28PM
001486 DESI BROUGHTON
education / training NORFOLK FIRE SCHOOL 0611512009 I 'l 16.95 006653
Cheque Amount - 116.95
001386 DOTSY'S- DAN CANDYSTAND
so72 FACEPATNTERS - EDTSON FEST 06/06/2009 I 262.50 006654
Cheque Amount - 262.50
001551 DOUG LESTER
reimburse TRlNlry HALL RENTAL 0611212009 I 40.00 006655
Cheque Amount - 40.00
001026 DR. C. L. LEATHERDALE
033 ApRtL 2oO9 COL|-ABORATTON FEE 06t11t2009 I 800.00 006656
ChequeAmount- 800.00
001541 DUANE HARRIS
retund deposit REFUND GRADING DEPOSIT 06t1512009 I 500.00 006657
ChequeAmount- 500.00
OOO272 DYNAMIC FLUID PRODUCTS INC
l-90245-O CRIMPS 06111t2009 I 13.95 006658
f-90257-O HYDRAULIC HOSES, CRIMPS 0611212009 I 174.41 006658
Cheque Amount -188.36
OOO28O EAST END SUPPLY
5756/. V-BELTS 06/10/2009 I 162.02 006659
Cheque Amount - 162.02
001547 ELLEN COLLIER
Gr.8 math award GR.8 MATH AWARD 0611712009 I 30.00 006660
Cheque Amount - 30.00
001548 EVABOESE
Gr.8 math award GR.8 MATH AWARD
OOO334 FASTENALCANADA
ONTIS26682 CLEANER, PARTS
OOO339 FIRESERVICE MANAGEMENT LTD
0611712009 I 20.00 006661
Cheque Amount - 20.00
06t0412009 I 19.75 006662
Cheque Amount -19.75
418652 CLEANING SUITS 06/09/2009 I 135.42 006663
Gheque Amount - 135.42
OOO357 G& K SERVICES CANADA INC
1518415317 SHOP TOWELS, FLOOR MATS 0611112009 I 320.63 006664
Cheque Amount - 320.63
Page 2
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 252 of 403
lnvoíce
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
OOI552 GAILWARD
reimburse credit CREDIT ON WATER ACCT
OOO373 GERALDCROCKER
education / training NORFOLK FIRE SCHOOL
000386 GRAHAMSCOTTENNS
S-19305 FINANCIAL STATEMENTS
001538 GROUNDEFFECTS LANDSCAPE&DESIGN
252 CLEAN YARD - 6220 PI-ANK
OOO427 HYDRO ONE NETWORKS INC
June 06460-08880 UTILITIES - STRAF LIBRARY
June 06571-44066 UTILITIES - METER CHAMBER
June 12660-62007 UTILITIES - MED BLDG
June 15733-680'16 UTILITIES - PUMP#5
June25250-'12302 UTILITIES - PB OPP OFFICE
June 25260-09578 UTILITIES - OFFICE
June 35795-43000 UTILITIES - PUMP# 6
June 50370-20077 UTILITIES - VIENNA LIBRARY
June 53993-93004 UTILITIES - PUMPPT
June 62770-20225 UTILITIES - VIENNA MEM PARK
June 68860-08015 UTILITIES - STRAF FIREHALL
June 73394-81003 UTILITIES - PUMP#3
June 86590-87008 UTILITIES - PUMP #2
June 87640-15034 UTILITIES - S.C.C.
June00240-14793 UTILITIES-GARAGE
2009.05.01 6.3 9050
june68850-12275
001501 ISMKWALL
reimburse credit
OOO458 JASON SHELLY
education / training
000461 JEAN WOON
F2009-034'
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/18/2009
06/1812009 I
Cheque Amount -
06/15/2009 I
Cheque Amount -
0611012009 I
Gheque Amount -
06/03/2009 I
Cheque Amount -
061't012009
06t0812009
06/1 0/2009
0611012009
0610412009
06/10/2009
06/05/2009
06/05/2009
06t12t2009
06/05/2009
0611012009
06t1212009
06/10/2009
06/1 0/2009
06/08/2009
06/08/2009
06/18/2009 3:28PM
21.94 006665
21.94
85.00 006666
3,622.50
126.00
85.00
3,622.50 006667
006668
006670
006672
126.00
180.57 006669
45.84 006669
45.89 006669
390.45 006669
48.94 006669
325.33 006669
733.52 006669
u.78 006669
50.95 006669
77.49 006669
276.90 006669
71.90 006669
260.20 006669
1,229.06 006669
375.90 006669
92.24 006669UTILITIES - PB GARAGE
CREDIT ON WATER ACCT
NORFOLK FIRE SCHOOL
Cheque Amount -
0611812009 I
4,289.96
200.00
Cheque Amount -
o6t15t2009 I
200.00
85.00 006671
Cheque Amount -85.00
67.9'lEXPENSES - EDISON FEST 0611112009 I
Page
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 253 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/18/2009
Cheque Amount - 67.91
OO14OO JEFFREYDONCK
Gr.8 math award GR.8 MATH AWARD 0611712009 I 50.00 006673
Cheque Amount - 50.00
OOO485 JUST PIPE & FITTING INC.
009578-2 WOVEN FTLTERS 0510712009 I 633.79 006674
010209-2 C[-AY ADAPTER 0512'112009 I 7.06 006674
010323-2 SILT FENCE STAKES 0512512009 I 53.59 006674
010353-2 Pr-ASTTC TUBTNG, WRAP COUPLEI 05t25t2009 t 4,015.21 006674
Cheque Amount - 4,709.65
OOO5O4 KEVIN KITCHING
education / training NORFOLK FIRE SCHOOL 0611512009 I 85.00 006675
06/18/2009 3:28PM
OOO513 KOOLEN ELECTRIC
14601
14629
Cheque Amount - 85.00
REPAIR METAL HALIDE FIXTURE 0610412009 I 260.52 006676
INSTALL RECEPTACLE 06/10/2009 t 334.M 006676
Cheque Amount - 594.96
OOO542 LIFE SUPPORT SERVICES
09-031 Ff RST AtD & CPR 0611512009 I æ5.75 006677
Cheque Amount - 645.75
OOO235 LIPPERT&WRIGHT FUELS LTD.
45718 ULS DIESEL 0s/06/2009 I 607.86 006678
45719 DIESEL DYED ULSD 0510612009 I 1,049.51 006678
45720 REG GAS 05/06/2009 I 1,081.95 006678
47205 REG GAS 0511412009 I 716.53 006678
47206 DIESELDYED ULSD 0511412009 I 836.29 006678
47344 ULS DIESEL 0511412009 I 757.82 006678
49159 DTESEL DYED ULSD 0512812009 I 963.54 006678
49160 REG GAS 0512812009 I 1,033.95 006678
49279 ULS DIESEL 0512812009 I 1,092.46 006678
Cheque Amount - 8,139.91
001542 LIZ UNDERHILL
canada day event JAMBOREE EVENT
OOO552 LONDON DISTRICT CATHOLIC
June'09 levy SCHOOL LEVY
001269 LONESTARWELDING
06/15/2009 I 500.00 006679
Cheque Amount - 500.00
03t11t2009 I 43,109.00 006680
Cheque Amount - 43,109.00
Page 4
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 254 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.05.01 6.3 9050
1615
OOO572 MANULIFE FINANCIAL
100607103
1 00607263
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611812009
o6t1812009 3:28PM
158.20 006681REPI.ACEMENT GEAR BOX
JULY'09 REMIT
JULY'09 REMIT
Cheque Amount -
06/10/2009
Cheque Amount -
06/1 8/2009
0611812009
9,739.41
11.29
57.17
06n?/2009
0611212009
158.20
6,012.29
3,727.12
006682
006682
006683
006683
006684
006686
006688
006689
OO155O MARYALICE HANSON
reimbursesupplies REIMBURSESUPPLIES
supplies REIMBURSE FOR SUPPLIES
001545 MICHELLETERNAPOLSKI
Cheque Amount -68.46
30.00Gr.7 math award GR. 7 MATH AWARD
000623 MUNICIPALITY OF BAYHAM
Apr/May/Jun petty PETTY CASH
001447 NOVACKS'
I I 0330 UNIFORMS
OO.I543 OTTER VALLEY CHAMBER OF COMMERCE
2009 membership 2009 MEMBERSHIP
001129 PETERREDDECOPP
educaüon /training NORFOLK FIRE SCHOOL
000706 PITNEY BOWES
575287489732 COMPREHENSIVE SERVICE
OOO71O PORT BURWELL HOME HARDWARE
o6117t2009 I
Cheque Amount -
06/18/2009 I
30.00
136.42 006685
Cheque Amount -
06t04t2009 I
136.42
239.01
Cheque Amount -
0611512009 I
235.01
30.00 006687
Cheque Amount -
o6t15t2009 I
30.00
I 16.95
Cheque Amount -
06to4t2009 I
1 16.95
574.16
Cheque Amount -
05t04t2009
0511212009
05t12t2009
0511512009
0511912009
05t19t2009
05t2012009
05t2512009
0512512009
574.16
3.71
98.28
18.07
10.17
10.00
19.69
16.37
40.67
34.98
006690
006690
006690
006690
006690
006690
006690
006690
006690
Page
6788
68't5
6816
6828
6839
6842
6844
6859
6863
HANDLE
TISSUES, CLEANER, TOWELS
SHOVEL
GARBAGE BAGS
BOLTS, WASHERS
GARBAGE BAGS, CLEANERS
SEED GRASS
GARBAGE BAGS
RUBBER HOSE, COVERALLS
I
I
I
I
I
I
I
I
I
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 255 of 403
2009.05.01 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 06/18/2009
lnvoice
Payee Number
lnvoice Gheque Cheque
Date Type Amount Number
6864 TAPE DISPENSOR, GLUE 0512512009 I 9.47 006690
Cheque Amount -261.41
OOO727 PUROLATOR COURIER LTD
405320s91 COURTER SERVTCE 06/05/2009 I 122.36 006691
Cheque Amount - '122.36
000736 RALPH JENNINGS
education / training NORFOLK FIRE SCHOOL 06/15/2009 I 116.95 006692
ChequeAmount- 116.95
OOO742 RBC LIFE INSURANCE COMPANY
218ø,2 June'}9 JUNE'og REMIT 0611712009 I 68.15 006693
Cheque Amount- 68.15
OOO743 RBC ROYAL BANK
45160500 00954176 CSA ONLINE 0610212009 I 132.30 006694
45160500 00954176jun PHOENIX MEASUREMENT 05l22l2\Og I 969.49 006694
451605000095 417€[un FRED PRYOR - CUSTOMER SRVCI 05/2912009 I 293.11 006694
Jun4516050000954176CANADAPOST-EMERPREPFLYE 05/07/2009 I 293.34 006694
Jun4516050000954176 CERTIFICATE FRAMES 0511212009 I 8.31 006694
Jun451605000095 4'168 HYDRO ONE 0511412009 I 2,489.78 006694
Jun45160500009541796C4N4DA POST- HHWD 05l05l211g I 299.15 006694
June45160500 0095416 STAPLES STORE - SUPPLIES 0512212009 I 302.60 006694
june451605000095417 OBOACOURSE 0511512009 I 275-OO 006694
Cheque Amount - 5,063.08
000660 RELIANCE HOME COMFOR
Jun0055148374214837 WATER HEATER RENTAL 06/15/2009 I 32.22 006695
Cheque Amount - 32.22
000756 RICKABRAMS
education / training NORFOLK FIRE SCHOOL 0611512009 I 116.95 006696
ChequeAmount- 116.95
00'1213 RtcK VARRO
education / training NORFOLK FIRE SCHOOL 0611512009 I 116.95 006697
ChequeAmount- 116.95
000768 ROBERTRONSON
58474 EDTSON FEST ENTERTATNMENT 06/06/2009 I 195.00 006698
ChequeAmount- 195.00
OO'1544 SHAUN DONCK
Gr 7 math award GR. 7 MATH AWARD 0611712009 I 50.00 006699
06/18/2009 3:28PM
OOO829 SPECTRUM COMMUNICATIONS LTD
Cheque Amount -50.00
Page 6
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 256 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.05.01 6.3 9050
000870 TBsc
2591
0000500251 HoLTDAY FEE 06/15/2009 I 10.50 006700
0000500562 ANSWERTNG SERVTCE 0611512009 t 84.70 006700
Cheque Amount - 95.20
OOO841 STATECHEMICALLTD
94201781 EZ HAND WIPES 0512912009 I 220.35 006701
Cheque Amount - 220.35
OOO853 STRAFFORDVILLE PUBLIC SCHOOL
schoolad AD FOR 2008-2009 YEARBOOK 0611512009 I 55.00 006702
ChequeAmount- 55.00
OOO857 STRONGCOEQUIPMENT
909225 ROLLERASSY 06/09/2009 t 400.45 006703
Cheque Amount - 400.45
001482 SUN MEDIA CORPORATION
x11222985 SALE OF I-AND 06/05/2009 I 249.01 006704
Gheque Amount - 249.01
INSPECT, & CLEAN 06/09/2009 I 21.47 006705
Cheque Amount - 21.47
001418 TELUS
016242498009 CELL PHONE - B. KNIFTON 06/05/2009 I 33.28 006706
Cheque Amount - 33.28
OOO879 THAMES VALLEY DISTRICT SCHOOL
June'09 levy SCHOOL LEVY
OOO889 TILLONCA FLAGS & FLAGPOLES LTD
03t1112009 I 298,524.00 006707
Cheque Amount - 298,524.00
1094483 POLE 0611112009 I 621.49 006708
Cheque Amount - 621.49
OOO913 TOWNSHIP OF MALAHIDE
09{4 MAR-APR pB WATER SYSTEM 06/08/2009 r 33,916.68 006709
Cheque Amount - 33,916.68
OOO914 TOWNSHIP SOUTH.WEST OXFORD
2009-10-10370 NELSON DRAIN - MAIN & BR A 0611712009 I 53.45 006710
2009-10-10371 NELSON DRAIN - MAIN & BR A 0611712009 I 57.01 006710
2009-12-10411 SMIrH DRAIN 2oO8 0611712009 t 3.37 006710
2009-12-10412 SMITH DRAIN 2008 0611712009 I 7.32 006710
200945-11040 GREEN DRAIN 1964 DC 0611712009 I 32.34 006710
200945-1',t041 GREEN DRAIN 1964 DC 06117/2009 I 18.02 006710
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611812009
06/18/2009 3:28PM
Page 7
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 257 of 403
lnvoice
Payee Number
Cheque Cheque
Amount Number
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 06/18/2009
Cheque Amount - 171.51
001549 TRI COUNTYRESOURCES
4535 RED COLORED MULCH 0611'l,12009 I 25.73 006711
Cheque Amount -25.73
OOO935 UNION GAS LIMITED
Jun273-210619G9754 UTILITIES - E.C.C.
Jun273-2106243-0725 UTILITIES - PUMP#1
06/16/2009 t 123.26 006712
o6t16t2009 I 18.90 006712
06/18/2009 3:28PM
Cheque Amount - 142.16
001553 WLHELM WEBE
reimburse credit CREDIT ON WATER ACCT 06/18/2009 I 89.17 006713
ChequeAmount- 89.17
OO1O59 WLLIAM KNIFTON
reimburse glasses EYEGI-ASSES 06/16/2009 I 275.00 006714
Cheque Amount - 275.00
OOO99O ZAP'S TREE AND I.AWN SERVICE
OOOO1324 REMOVALOFTREES 06/08/2009 I 1,853,25 006715
Cheque Amount - 1,853.25
Cheque Run Total - 1,090,132.98
Page I
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 258 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0612512009
TRAVERSE RESCUE DEVICE 06/16/2009 I 1,195.65 006716
0612512009 11:084M
OO13O9 AKA SOLUTIONS
3031
000001 DPoc
035
Cheque Amount - 1'195.65
OOOI94 CLEAN HARBORS CANADA INC
3C0969942 I-ARGE ITEM WASTE DAY 05t2312009 I 10,813.10 006717
Cheque Amount- 10,813.10
OOOIOO CORPORATE EXPRESS
22846385 RIBBON O6l17t2o}9 I 54.07 006718
22878670 FILE FOLDERS, PAPER, DVDS, CD 06122t2009 I 83.17 006718
Cheque Amount' 137.24
OOO25O DEL.BAC SALES LIMITED
2ooo87 SUPPLIES 05111t2009 I 67.21 006719
Cheque Amount - 67'21
OO1O22 DELLCANADAINC.
707010003635555 LAPTOPS FORCOUNCIL 06t11t2009 I 8,868.22 006720
Cheque Amount - 8,868.22
POSTAGE 06t23t2009 I 1,050.00 006721
Cheque Amount - 1,050.00
OOO334 FASTENALCANADA
ONTIS26894 EXIT SIGN o6t12t2009 I 25.24 006722
Cheque Amount - 25.24
001555 FRANKLIN SHELTERS
128 RENTAL OF CANOpy - ED|SONFE{ 06/06/2009 I 500.00 006723
Cheque Amount - 500'00
OOO427 HYDRO ONE NETWORKS INC
Jun 25390-07266 UTILITIES - VIENNA STL OGtlTt2OOg I 551.55 006724
Jun 25390-55002 UTILITIES - PB STL HWY 19 O6t17t2OOg I 1,628.87 006724
Jun 50221-05009 UTILITIES - SEWER PI-ANT 0611812009 I 4,526.63 006724
Jun 6239G2200'l UTILITIES - STRAF STL 0611712009 I 1,022.81 006724
Jun 62790-07266 UTILITIES - RICHMOND STL 0611712009 I 182.53 006724
Jun 81590-07297 UTILITIES - EDEN STL O6l17t2OO9 t 491.17 006724
Jun 87790-07295 UTILITIES - CORINTH STL O6t17l2OOg I 180.12 006724
Cheque Amount - 8,583.68
000217 tBtGROUP
210082
000438 tTT W&WW
0512212009 I 1,783.97 006725CONSULTING FEES
Cheque Amount - 1,783.97
Page 1
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 259 of 403
lnvoice
Payee Number
Cheque Cheque
Amount Number
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0612512009
GI.ASS TUBES, ORANGE I.AMP CA 06/08/2009 I 't2,7U.59 006726
Cheque Amount -12,784.59
791.66MANAGER FEES 06t25t2009 I 006727
0612512009 11:084M
50060478
000,146 JACKIE BOOTLE
Junl5/09-Jull 5/09
OOO5I3 KOOLEN ELECTRIC
14650
1465'l
14652
14653
14654
'14655
14656
14657
14658
14659
14660
001316 LONDON EMPLOYEE
JUN678505
FI-ASHING LIGHT - REPLACE I.AMF
STREETLIGHT REPAIR - EDEN
STREETLIGHTS & FI.AG REPI.ACE
STREETLIGHT REPAIR - VIENNA
STREET LIGHT REPAIR - PB
STREETLIGHT REPAIR - STRAF
INSTALL STL - CORINTH
INSTALL STL - EDEN
INSTALL STL - STRAFF
INSTALL STL - VIENNA
INSTALL STL - PORT BURWELL
Cheque Amount -79't.66
189.00 006728
1,185.91 006728
593.57 006728
188.76 006728
191.57 006728
396.47 006728
't,837.50 006728
1,837.50 006728
1,837.50 006728
1,837.50 006728
2,074.U 006728
06t17t2009
0611712009
06t1712009
06t't7t2009
06t17t2009
0611712009
0611712009
0611712009
061't712009
06t1712009
0611712009
Cheque Amount -
JUL,AUG,SEPTCONSULTATIONS 0612312009 I
12,170.12
307.13 006729
006730
006731
006732
006733
006733
006733
006733
006733
006733
006733
006733
Page
Gheque Amount -307.1 3
3,568.89
000560 LOVERS ATWORK OFFICE FURNITURE
15004
OOI556 MALAHIDE FIRE SERVICES
meeting expense
001'144 NANCYLOZON
4
000633 NATURAL RESOURCE GAS LIMITED
CHAIRS, FOLDING TABLES 06/16/2009 I
Cheque Amount -
MUTUALAID, CHIEFS MEETING 0612512009 I
Cheque Amount -
BEACH WSHRM CLEANING 0612212009 I
Cheque Amount -
3,568.89
45.00
45.00
630.00
Jun E12378-01
JunE14212-01
Jun 822380-01
Jun 824200-01
Jun E45407-01
Jun E45409-01
Jun E45410-01
Jun E51600-01
UTILITIES - FIREHALL
UTILITIES - MED BLDG
UTILITIES - PUMP#5
uTtLrTrEs - s.c.c.
UTILITIES . OFFICE
UTILITIES - PUMP#2
UTILITIES - LIBRARY
UTILITIES - GARAGE
0611812009
06t1812009
06/18/2009
06/18/2009
0611812009
0611812009
0611812009
06t1812009
630.00
29.97
29.97
14.39
85.48
34.01
13.59
't2.08
18.94
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 260 of 403
lnvoice
Payee Number
lnvoice
Date Type
Gheque Cheque
Amount Number
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0612512009
Jun F19290-01 UTILITIES - EDISON MUSEUM O6t18l2OOg I 12.08 006733
Jun F20600-0.1 uTlLlTlEs - v.c.c. 0611812009 I 41.00 006733
Jun F26864-01 UTILITIES - PUMP#6 06t18t2009 I 13.59 006733
ChequeAmount- 305.10
oo148o NEWRO SALES (2004) LTD
65178 REBUILD ON FLYGT PUMP 05t2912009 I 3,503.00 006734
Cheque Amount - 3,503.00
000679 OXFORD SAND & GRAVEL LTD
tN001033't I MILLINGS o6l't7t2009 I 69.79 006735
Cheque Amount - 69.79
000694 PAULGROENEVELD
OFC FUEL FOR TRAVEL, MEALS 0612512009 I 224.60 006736
Cheque Amount - 224.60
001554 R&TTAXMANAGEMENT INC.
c061509229 cST RECOVERY SERVTCES 06fi52009 I '1,390.52 006737
OOO743 RBCROYALBANK
Jun45160500009541 19 AMCTO
June451 60500009541 I 9AMCTO
OOO829 SPECTRUM COMMUNICATIONS LTD
OOOOSOOSO6 3 MONTHS RENTAL
Cheque Amount - 1,390.52
05/08/2009 I 105.00 006738
05/08/2009 I 105.00 006738
Cheque Amount - 2,550.00
06t15t2009 I 57.63 006740
0612512009 11:084M
Cheque Amount - 210.00
OOO77O RODGER MARTIN
# 4 April ,09 K-9 CONTROL APRIL',og O4t3Ot2O09 I 1,207.50 006739
# 5 May'09 K-9 CONTROL MAY'O9 05/31/2OOg I 1,102.50 006739
dog tags / notices APRIL 2l - JUNE 18/Og 0611812009 I 240.00 006739
ChequeAmount- 57.63
OO1OO2 TILLSONBURG FIRE & SAFETY EQUIPMENT
11606 HYDROSTATTESTS 04t23t2009 I 72.21 006741
Cheque Amount - 72.21
OOO982 WILTSIE TRUCK BODIES LTD
21505 REpAtR HOTST & HYDRAULÍC LEA| 06/19/2009 I 4,035.39 006742
Gheque Amount - 4'035.39
OOO99O ZAP'S TREE AND LAWN SERVICE
00001335 TREE REMOVAL & PRUNING 06117,20}9 I 1,344.00 006743
Cheque Amount - 1,344.00
Page 3
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 261 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM 0612512009 11:O8AM
Accounts Payable
Royal Bank
Cheque Register - 0612512009
Cheque Run Total - 77,083.94
Page 4
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 262 of 403
2009.05.01 6.3 9050
OOO795 SANDRAMAERTENS
reimburse purchase CERTIFICATE PAPER O6t22t2OOg I 19.31 0067+4
ChequeAmount- 19.31
Cheque Run Total - 19.31
MUNICIPALITY OF BAYHAM 0612512009 1:10PM
Accounts Payable
Royal Bank
Cheque Register - 0612512009
Page 1
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 263 of 403
sORW I{UNICIPALITY OF BAYHAI,I
TOT PACKETS - 2
CURRENT
9 ,505.34
vADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORICOHPANY TOTALS
ADJUST-CR CURRENT TOTAL
9,505.54
2,LOA,L6
5,r85.50
1,125.10
t7 ,922 . LO
I ,070.05
40,7L2.L7
50.00
4l ,a32.22 ,
59 ,754.32
12r .36
6 .07
59,881.75
ANALYSIS OF SERVICE CHARGES
ITEI{ UNITS
HOURLY WORKPAYS L7
COURIER FEE I
L2t.36
RUN: JUN 2 2OO9 N0: DPAGE: 406GST REG: I00057413 RT0004
COi{PANY PAGE: 3
DEBIT DATE: JUN 3, 2Oo9
DATE 0F PAY: JUN 5, 2OO9
YTD TOTAL
!07,895.69 FEDL TAX
NR TAX
PROV TAX
2L,64A.3L EI CONT
QPIP
54,267 .5A CAN PEN
QC PEN
QC HSF
lL,702.24 0N EHT
}IB HET
NL HAPSET
195,5L3.82 TOT STATS
1,070.05 CHEQUES
425,32!.50 DEPoSITS
US DEPS
600. OO DED DEPS
426,99L.55 TOT NPAY
RRSP
RTI
622,505.37 T0T PAYRoL
L,74T.AO SERV CHRG
87.10 GST
PST
624,334.27 GRAND TOT
UNITS CHARGE
r 46.00
YTD ADJUST
CHARGE ITEI.I
25.A4 PAYROLL RUNS
10.00
ADJ UST - DR
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
IIB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
2 ,loa. L6
5,I85.50
I , 123. 10
L7 ,922 . tO
I ,070.05
40 ,7L2 . L7
50,00
4L,A32.22
59 ,754.32
Lzt .36
6.07
59,881 ,75
ITEI.I UNITS CHARGI
SALARIED I¡IoRKPAYS 2L 31 .92
PAY ADVICE FOLD 58 7.60
TOTAL S/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS 59'AAL.75 DEBIT INF0RI{ATI0N: 003 05I02 10I1925
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 264 of 403
sORW HUNICIPALIIY OF BAYHAI{
TOT PACKETS - 2
CURRENT
9 ,234 . tr
ADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORTCOlIPANY TOTALS
ADJUST-CR CURRENT TOTAL
9 ,234 . tL
2 , L20 .42
5,205.7A
1,518.55
I8,078.84
55,537 .45
41,595.35
50.00
96,9A2.AO
ANALYSIS OF
I TETI
HOURLY I{ORKPAYS
COURIER FEE
raa -44
LL5 , O6L .64
rBa .44
9.42
tI5,259.50
SERVICE CHARGES
UNITS CHARGE
56 85. 12
I 10.00
ADJ UST - DR YTD ADJUST
I TEI.I
PAYROLL RUNS
RUN: JUN 16 2009 N0: FPAGE: L72GST REc: r00057415 RTo004
COI,IPANY PAGE: 3
DEBIT DATE: JUN 17, 2009
DATE 0F PAY: JUN 19, 2009
YTD TOTAL
LL7 ,L29.80 FEDL TAX
NR TAX
PROV TAX
23,76A.73 Er CoNT
QPIP
59,473,36 CAN PEN
QC PEN
QC HSF
L3,220.77 0N EHT
l'IB HET
NL HAPSET
2L3,592.66 TOT STATS
56,607 .50 CHEQUES
466,7t6.88 DEPoSITS
US DEPS
650. OO DED DEPS
5?3,974.35 T0T NPAY
RRSP
RTI
737,567.OL TOT PAYROL
r,930 .24 SERV CI{RG
96.52 GST
PST
739 ,593.77 GRAND ToT
UNITS CHARGE
r 46.00
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
I{B HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS I TS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PSI
GRAND TOT
2,L20.42
5,205.78
I ,51 8. 53
18,07E,84
55,537 .45
4I,395.55
50.00
96 ,982.80
lL5 ,06L .64
LAA .44
9.42
1I5,259.50
ITE}I UNITS
SALARIED WORKPAYS 2L
PAY ADVICE FOLD 77
TOTAL S,/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
CHARGE
31.92
I5.40
LLs'259.50 DEBIT INFORIIATI0N: 003 05102 I01It25
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 265 of 403
EORW HUNICIPALITY OF BAYHAI,I
TOT PACKETS - 2
CURRENT
9,299.48
ADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORTCOÌ'IPANY TOTALS
ADJUST-CR CURRENT TOTAL
9 ,299 .48
2,O40.70
5,136 .42
I ,L39.25
L7,6L5.85
42,9L2.75
50.00
42,962.76
ANALYSIS OF
I TEH
HOURLY WORKPAYS
COURIER FEE
tza.24
60,578.60
LzA -24
6.4L
60,7L3.25
SERVICE CHARGES
UNITS CHARGE
2L 3L.92
1 10.00
ADJ UST - DR
RUN: JUN ?9 2OO9 N0: FPAGE: 267GST REG: I000574I5 RT0004COÌ.|PANY PAGE: 5
DEBIT DATE: JUN 50, 2oO9
DATE OF PAY: JUL 3, 2OO9
YTD TOTAL
126,429 -2A FEDL TAX
NR TAX
PROV TAX
25,AO9.43 Er CoNT
QPIP
64,609 .7A CAN PEN
QC PEN
QC HSF
14,360.O2 0N EHT
I,IB HET
NL HAPSET
231,208.5I TOT STATS
56,607 .5O CHEQUES
5O9,629.60 DEPoSITS
US DEPS
7OO. OO DED DEPS
566,937 .TO TOT NPAY
RRSP
RTI
798,L45.6L TOT PAYROL
2)O5A.4A SERV CHRG
I 02. 95 GST
PST
800,507.02 GRAND TOT
UNITS CHARGE
L 46-00
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
]'IB HET
N L I{APSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
2,O40.70
6,L36.42
I,139.?5
L7 ,6L5 . A5
42,9r2.75
50.00
42,962.75
60 ,57A.60
tza.24
é.4L
60 ,7t3.26
YTD ADJUST
I TEH
PAYROLL RUNS
ITEH UNITS CHARGE
SALARIED I{ORKPAYS 2L 3L.92
PAY ADVICE FOLD 42 8.40
TOTAL S,/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS 60'713.25 DEBIT INFORI.|ATI0N: 003 05I02 I0lI923
Cheque Register being Cheque #6641 to Cheque #6744 inclusive...
Page 266 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: Jvne25,2009
FROM: Suzanna Dieleman Mantel, CGA FILE:
SUBJECT: Septage Receiving NUMBERzE2009-07
Purpose
To award the contract for the construction of the septage receiving facility.
Background
Tenders were issued early May 2009 for the construction of the septage receiving facility.
Two contractors submitted bids:
PK Construction Inc. $394,895.00
Reid & Deleye Contractors Ltd. $509,076.75
Discussion
The original estimates for the entire project provided by the engineers in 2007 totalled
$505,000.00. Now that the materials have been priced and the contract is ready to be
awarded, total project costs, not including GST, are estimated at:
Materials $182,280
Construction $394,895
Engineering $ 60,000
SCADA incl. electrical $ 57,600
TOTAL 5694,775
The high cost of the construction contract brings the project over budget. This is due
primarily to the high demand for contractors with so many infrastructure projects
underway. Also, the original estimates were prepared more than two years ago and
construction costs have risen more than 10% since 2006.
Staff met with the engineers and PK Construction June 22,2009 to discuss the possibility
of reducing the overall construction contract. Approximately $54,000 has been removed,
however staffbelieve there is very lifile further that can be eliminated without impacting
the project.
Staff Report E2009-07 regarding Septage Receiving. File: E...
Page 267 of 403
2
Staff have reviewed available reserves and unexpended grant funds for potential
financing sources. The provincial infrastructure fund, received in 2008, has
approximately $190,000 unallocated and available for municipal projects. It is
recommended that council utilize this fund to cover the increase in costs.
Strategic Plan Goal:
Goal #1 - Practice responsible financial management.
Goal#2 - Ensure reliable, well-maintained and secure infrastructure.
Recommendations:
THAT the tender submitted by PK Construction Inc. be accepted;
AND THAT byJaw 2009-091being a by-law to to authoÅzethe execution of an
agreement between the Municipality of Bayham and PK Construction [nc. for the
construction and installation of a septage receiving facility at the wastewater treatment
plant;
AND THAT the provincial infrastructure fund be utilized for the septage receiving
facility.
Respectfu lly submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer
Staff Report E2009-07 regarding Septage Receiving. File: E...
Page 268 of 403
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW NO. 2009-09r
A BY.LA\il TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE MUNICIPALITY OF BAYHAM AND PK
CONSTRUCTION INC. FOR THE CONSTRUCTION AND
INSTALLATION OF A SEPTAGE RECEIVING F'ACILITY AT THE
WASTEWATER TREATMENT PLANT
\ilHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement for the construction and installation of a septage receiving facility at
the wastewater treatment plant;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham hereby accepts
the tender submitted by PK Construction Inc for the construction and installation of a septage
receiving facility;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule (ú4" and forming part of this by-law between PK
Construction Inc. and the Municipality of Bayham for the construction and installation of
a septage receiving facility at the wastewater treatment facility.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH
DAY OF JULY,2009.
MAYOR CLERI(
Staff Report E2009-07 regarding Septage Receiving. File: E...
Page 269 of 403
Page 270 of 403
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: July2,2009
FROM: Suzanna Dieleman Mantel, CGA FILE:
SUBJECT: Water Infrastructure Project NUMBERzE2009-09
Purpose
To award the contract for the construction of the water infrastructure renewal project.
Background
Tenders were issued June 30, 2009 for the construction of the water infrastructure
renewal project. Bids are due July 14,2009. As soon as bids are received and reviewed,
details of the tender bidders and amounts will be provided to council via e-mail. It is
anticipated that this information will be issued July 15, 2009.
The tenders call for pricing for the Port Burwell distribution system only with the right to
reserve the same pricing into 2010 for the Vienna distribution system. This will,
hopefully, eliminate the need to re-tender for Vienna but allows the municipality some
flexibility to do exactly that should council deem it necessary.
Discussion
The original estimates for the entire project are estimated at:
Materials $ 595,000
Construction $ 975,000
Restoration $ 400,400
Contingency $ 192.600
TOTAL $2,163,000
Pricing for materials has already been obtained and are projected to be slightly lower than
the original budget.
Staff Report E2009-09 regarding Water Infrastructure Project...
Page 271 of 403
2
Strategic Plan Goal:
Goal #l - Practice responsible financial management.
Goal#2 - Ensure reliable, well-maintained and secure infrastructure.
Recommendations:
THAT the tender submiued by be accepted;
AND THAT staff be directed to negotiate the final contract with
based on the tender and to draft the necessary byJaws for council's consideration.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer Kyle Kruger, Administrator
Staff Report E2009-09 regarding Water Infrastructure Project...
Page 272 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT : Financial Report
DATE: July 3, 2009
FILE: F 03
NUMBERI F2009-34
Background Comments
Please find attached the detailed, half yearly financial report as required by the Municipal
Act, 2001for council's information. Operations are within 50% of the overall budget and
there are no areas of concern to note at this time.
The detailed capital report has been updated for your information.
Strateeic Goal(s)
Goal #l - Practice responsible financial management.
Recommendation
That Staff Report F2009-34 regardingJi.nancial reportíng be received
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, CGA
Treasurer
Encl.
Kyle Kruger, CMO
Administrator
Staff Report F2009-34 regarding Financial Report for the per...
Page 273 of 403
2009.05.01 6 3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 'l To Period 7 Ending JUL 31 ,2009
O3l07l2OOg l0:294M
Account Description
2008 Year Total 2009 Year To Date
Actual
I
Budget Pct Used Total Budget
REPORT SUMMARY
O1-0510 GENERALTAXATION
OI-0520 OTHER REVENUES
01-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
O1-0550 SEPARATE SCHOOL TAXATION
O1-1010 GENERALGOVERNMENT
01-1020 couNctL
O1-2010 FIRE DEPARTMENT
01-2020 POLTCE SERVTCES
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-LAWENFORCEMENT
01-2510 ROADS
01-2520 ROADS - WINTER CONTROL
01-3010 WATERSYSTEM
OI-3020 SEWAGE SYSTEM
O,I-3030 WASTE DISPOSAL
O1-3510 HEALTH SERVICES
01-4510 PARKS & RECREATION
O1-4520 COMMUNITYCENTRE-STRAFF
O1-4530 COMMUNITY CENTRE-VIENNA
01.4535 EDEN COMMUNITY CENTRE
o1-4540 LTBRARTES
01.4550 MUSEUMS BAYHAM
O1-5010 PLANNING & DEVELOPMENT
01.5012 BUSINESS & COMMERCE
01-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTALSERVICES
01-5510 CAP|TAL
O1-5520 CASH REQUIREMENTS
Fund 01 Total Revenue
01-0510 GENERALTAXATION
01-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
01-0550 SEPARATE SCHOOLTAXATION
O1-1010 GENERALGOVERNMENT
01-1020 couNctL
01-2010 FIRE DEPARTMENT
01-2020 POLTCESERVTCES
3,260,210 00
680,136.84
(8,e60.62)
(13,144.07)
(3,617.86)
27,393 67
206.62
1,731.87
65,712.04
25,855.00
15,5'1 9.00
192,716.33
9,9'17.73
247,633.28
264,960.10
18,462.66
51,935 53
0.00
6,967.58
5,390.00
3,873.63
16,505 88
19,848.74
26,665 94
0.00
3,100.00
13,3'11.68
2,150.00
215,804.95
119.67 2,724256.00
49.64 1,370,001.00
0.00 0.00
0.00 0.00
0.00 0 00
73.38 37,333.00
0.00 0.00
16.49 10,500.00
82.14 80,000.00
38.42 67,300.00
s8.01 26,750 00
52 27 368,696.00
100.18 9,900.00
49.02 505,184.00
48.18 549,944.00
63.66 29,000.00
0.00 0.00
0.00 2,600.00
40.99 17,000 00
51 .33 10,500.00
50.34 7,695.00
25.86 63,816.00
76 31 26,010.00
104.57 25,500.00
0 00 1,030.00
47.69 6,500.00
125.53 10,604.00
0.05 4,247,',188.00
50.08 430,900 00
5,150,286 52
(2,579.67)
1,211,262.00
598,368 00
88,910.00
278J20.94
36,581.07
187,188 96
297,801.79
48.46 't0,628,207.00
0.00 0.00
0 00 0.00
0.00 0.00
0 00 0.00
51.46 540,501.00
50.17 72,915.00
56.61 330,662.00
42 30 704,047.00
36Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 274 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03l07l2jÙg 10:294M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
O1-2030 CONSERVATIONAUTHORITY
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-LAWENFORCEMENT
01-2510 ROADS
01-2520 ROADS - WINTER CONTROL
01-2540 STREET LIGHTS
01-3010 WATER SYSTEM
01-3020 SEWAGE SYSTEM
O1.3O3O WASTE DISPOSAL
O1-3510 HEALTH SERVICES
O1-3520 CEMETERIES
01-4010 GENERALASSISTANCE
01-4510 PARKS & RECREATION
01-4520 COMMUNITY CENTRE.STRAFF
014530 COMMUNITY CENTRE-VIENNA
01-4535 EDEN COMMUNITY CENTRE
014540 LIBRARIES
014550 MUSEUMS BAYHAM
O1-5010 PLANNING & DEVELOPMENT
01-5012 BUSTNESS & COMMERCE
01-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTAL SERVICES
01-5510 CAPITAL
O1-5520 CASH REQUIREMENTS
Fund 01 Total Expenditure
Fund 01 Excess Revenue Over (Under) Expenditures
Report Total Revenue
Report Total Expenditure
Report Excess Revenue Over (Under) Expenditures
36,'176.00
38,701.17
24,780.80
740,700.79
65,394.48
29,473.38
141 ,386.82
181,921.10
191,937.05
64,752 07
1,520.00
2,581.00
24,254.74
30,992.50
20,657.83
6,651 27
13,040.89
32,390 43
51,969.74
2,182.83
14,092.26
1 9,1 69.41
309,1't9.31
40.00
100.00 36,176.00
4194 92,284.00
35.45 69,897.00
62.59 1,183,438.00
55.72 117,355.00
60.79 48,480.00
27.99 505,183.00
33.08 549,945.00
43 95 436,732.00
678.32 9,546.00
9.21 16,500.00
33.09 7,800.00
43.37 55,922.00
44.52 69,616.00
39.90 51,774.00
40.99 16,225.00
54.95 23,734.00
34.77 93,144.00
52.28 99,406.00
68.21 3,200.00
29.95 47,055.00
67.99 28,196.00
7.16 4,314,974 00
0.00 1,103,500.00
4,739,538.96 44.59 't0,628,207.00
410,747.56 0.00 0.00
5,150,286.52
4,739,538 96
48.46 10,628,207.00
44.59 10,628,207.00
410,747.56 0.00 000
Page 37
Staff Report F2009-34 regarding Financial Report for the per...
Page 275 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
03t0712009 10:294M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
Fund: 01 General
Category: 0???
O5f O GENERAL TAXATION
Revenue
01-0510-4010 Residential & Farm
01 -051 04030 Commercial Unoccupied
01-051 0-4040 Commercial Occupied
01-05104050 lndustrial Unoccupied
01-05104060 lndustrial Occupied
01-0510-4080 Farmlands
lotal Revenue
Expense
01 -051 0-5620 Tax Adjustments
01 -0510-5630 Assessment Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
't't9.67 2,724,256.00
(2,654.67)
75.00
0.00
0.00
0.00
0.00
(2,s79.67)0.00
't19.77 2,724,256.00
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 276 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03/07/2009 10:294M
2008 Year Total
Account Description Budget Pct Used Total Budget
O52O OTHER REVENUES
Revenue
01-052041 10 Grants & Subsidies
01-05204120 Sundry Revenue
01-05204130 lnterest on Taxes - Current
01-05204140 lnterest on Taxes - Prior
01-05204150 lnvestment income
01 -0520-41 80 Prior Year Surplus(Deficit)
Total Revenue
Dept Excess Revenue Over (Under) Expenditures
49.64 1,370,001.00
49.64 1,370,001.00
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 277 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
0310712009 10:294M
Ij Account Description
2008 Year Total 2009 Year To Date
Actual
i
Budget Pct Used Total Budget ì
O53O COUNTY TAXATION
Revenue
01-05304010 Gounty - Residential
01-0530-4030 County - Commercial Unoccupied
01-0530-4040 County - Commercial Occupied
01-0530-4050 County - lndustrial Unoccupied
01-0530-4060 County - lndustrial Occupied
01-05304080 County - Farmlands
Total Revenue
Expense
01-0530-51 00 County Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
(1,896.73)
4,703.40
(4,244.01)
'l,199.42
(9,185.51)
462.8'l
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
000
000
(8,960.62)0.00 0.00
1,211,262.00 0.00 0.00
1,211,262.00 0.00 000
(1,220,222 62)000 000
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 278 of 403
2009.05.01 6 3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
0310712009 10:294M
Account Description
2008 Year Total 2009 YearTo Date
Actual Budget Pct Used Total Budget
O54O PUBLIC SCHOOL TAXATION
Revenue
01-0540-4010 Pub Sch - Residential
01-0540-4030 Pub Sch - Commercial Unoccup
01-05404040 Pub Sch - Commercial Occup
01-05404050 Pub Sch - lndustrial Unoccup
01-0540-4060 Pub Sch - lndustrial Occup
01-0540-4080 Pub Sch - Farmlands
Total Revenue
Expense
01-0540-5100 Pub Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
(857.1 e)
5,502.33
(4,901.29)
2,015.17
(15,112.64)
209.55
0.00
0.00
0.00
000
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
(13,144.07)0.00 0.00
598,368.00 0.00 000
598,368.00 000 0.00
(6',t1,512.07)0.00 0.00
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 279 of 403
2009 05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
0310712009 10:294M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget i
I
O55O SEPARATE SCHOOL TAXATION
Revenue
01-0550-4030 Sep Sch - Commercial Unoccup
01-0550-4040 Sep Sch - Commercial Occup
01-0550-4050 Sep Sch - lndustrial Unoccup
0'l-0550-4060 Sep Sch - lndustrial Occup
Total Revenue
Expense
01-0550-5100 Sep Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
1,592.97
(1 ,419.00)
583.40
(4,375.23)
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
(3,617.86)0.00 0.00
88,910.00 000 0.00
88,910.00 0.00 0.00
(92,527.86)0.00 0.00
2,018,663.96 49.30 4,094,257.00
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 280 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03/07/2009 10:294M
I Account Description
2008 YearTotal 2009 YearTo Date
Aclual Budget Pct Used Totel Budget
Category: 1???
101l) GENERAL GOVERNMENT
Revenue
01-10'10-41 l0 Grants & Subsidies
01-10104120 Tax Certificates
0l-1010-4130 Fees & Service Charges
01-1010-4140 Lottery Licences
01-1010-4190 Contributions from Reserves
Total Revenue
Expense
01-1010-5100 Salaries & Wages
01-1010-5 1 1 0 Statutory Benefits
01-1010-5'120 Non-Statutory Benefits
01-1010-5140 Payroll Service Charge
01-1010-5145 Bank Service Charges
01-1010-5160 lnternet Charges
01-1010-5170 Supplies
01-101 0-5'180 Computer Support
01-1 0l 0-51 85 lT & GIS Support
01-1010-5210 Utilities
01 -1 010-5220 Subscriptions & Publications
01-1010-5240 Advertising
01-1010-5250 Association & Membership Fees
0l-1010-5260 Auditing Fees
01 -'l 0'10-527 O Building Maintenance
01-1010-5280 Equipment Maintenance
01-1010-5290 Grounds Maintenance
01-1010-5300 lnsurance
0l -1010-5305 lnsurance Deductibles
01-1010-5310 Legal Fees
0'l-1010-5320 Postage & Courier
01-1010-5330 Training & Education
0l -1010-5340 Conferences & Seminars
01-1010-5350 Travel
01-1010-5360 Telephone
01-1010-5370 Sundry
Total Expense
Dept Excess Revenue Over (Under) Expenditures
15.00
3,215.00
21,153.25
3,010.42
0.00
0.00
45.93
100.73
43.01
0.00
0.00
7,000.00
21,000.00
7,000.00
2,333.00
27,393.67 73.38 37,333.00
161 ,517.67
15,214.45
23,435.53
1,948.97
731.30
467.70
5,638.22
7,309.36
0.00
4,597.52
475.33
357.1 5
1,304.60
7,983.00
't,777.72
5,749.99
824.04
17,377.13
1,151.50
I,526.50
5,244.42
'1,386.78
150.00
2,337.53
3,936.11
5,678.42
53.82 300,083 00
46.09 33,009 00
52.07 45,012 00
55.68 3,500 00
56.25 1,300.00
50.95 918.00
6',t.29 9,200.00
32.63 22,400.00
0.00 13,200.00
49.60 9,270.00
66.95 710.00
35 72 I ,000 00
57.98 2,250.00
98 56 8,100.00
't4.B'.t 12,000.00
43.23 13,300.00
65.92 1,250.00
99 30 17,500.00
11.52 10,000.00
61.06 2,500.00
46.29 '11,330.00
46.23 3,000.00
3 75 4,000.00
45 39 5,150.00
52 35 7,519.00
189.28 3,000.00
278j20.94 51.46 540,501.00
49.83 (503,168.00)(250,727.27)
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 281 of 403
2009.05 01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03lO7l2OOg 10:294M
Account
2008 Year Total 2009 Year To Date
ActualDescription Budget Pct Used Total Budget
1020 couNclL
Revenue
01-1020-4130 Sundry Revenue
Total Revenue
Expense
01-1020-5100 Salaries & Wages
01-1020-51 10 Statutory Benefits
01-1020-5250 Association & Membership Fees
01-1 020-5260 Profl Serv/Council Directed
01-1020-5340 Conferences & Seminars
01-1020-5350 Travel
01-1020-5370 Sundry
O'l-1020-54'lO Election Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
206.62 0.00 0.00
206.62 0.00 000
27,476 54
1,573 25
0.00
632.45
5,953.77
391.50
353.56
200.00
49.90
52.44
0.00
0.00
85.05
19 58
70.71
5.71
55,061.00
3,000 00
1,854.00
0.00
7,000.00
2,000.00
500.00
3,500.00
36,581.07 50.17 72,915.00
(36,374.45)49.89 (72,915.00)
(287,101.72)49.84 (576,083.00)
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 282 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
0310712009 10:294M
Accounl Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
Category; 2???
2O1O FIRE DEPARTMENT
Revenue
01-20104130 Fees & Servieæ Charges
01-2010.4180 Donations
01-2010-4190 Contributions from Reserves
Total Revenue
Expense
01-2010-5100 Salaries & Wages
01-2010-5102 FireFighters Remuneration
01-2010-5105 Emergency Planning Wages
01-201 0-51 10 Statutory Benefits
01 -20'l 0-5120 Non-Statutory Benefits
01-2010-5130 Uniforms
01-2010-5150 Supplies - Emergency Op Centre
01-2010-5160 Supplies - Medical Response
01-2010-5165 Supplies - Municipal Water Consumption
01-2010-5170 Supplies - Office
01-2010-5175 Equipment Purchase - Operating
01-2010-5180 Equipment Purchase - Protective
0'l -201 0-521 0 Utilities
01 -201 0-5240 Advertising
01-2010-5250 Association & Membership Fees
01 -201 0-527 0 Building Maintenance
01 -2010-527 5 Cleaning Supplies
01-2010-5280 Equipment Maintenance
01 -201 0-5285 Communications Eq Meintenance
01-2010-5290 Grounds Maintenance
01-2010-5295 Vehicle Maintenance
01-2010-5300 lnsurance
0l-2010-5310 Legal
01-2010-5320 Postage & Courier
0l-2010-5330 Training & Education - Fire
01-2010-5335 Training & Education - Emergency Planning
01-2010-5340 Conferences & Seminars
01-2010-5350 Travel
01-2010-5360 Telephone - Stations
01-20'10-5365 Telephone - Chief
01-20'10-5370 Sundry
01 -2010-5420 Fire Prevention Expense
01 -2010-5425 Public Education
01-2010-5430 911 Dispatching
01-2010-5440 911 Other
01-2010-5450 Automatic Aid Contract
000
1,731 .87
000
000
0.00
0.00
2,500.00
0.00
8,000.00
1,731 87 16 49 10,500.00
36,085.45
53,678.91
2,428.29
7,840.43
4,948.46
258 67
0.00
103.62
000
1,072 30
I,269.36
5,1 87 95
10,084.21
000
450 00
1,734 24
144 43
968 8'1
2,802.75
1,875 36
2,049.21
20,949.28
0.00
684 39
18,368 55
000
819 77
1,966.92
1,289 83
300.96
410 75
350 6í
1,066.37
7,999.08
0.00
0.00
58.25
64.37
28.87
68.24
46.89
34 49
0.00
000
000
107 23
14.93
61 03
55.95
000
62 07
28 90
28 89
3229
56.06
62.51
36 17
100 41
000
57 03
85.04
0.00
27.33
52.45
42.99
50.'16
5.'13
15.58
106.64
47.79
0.00
0.00
6l,948.00
83,394.00
8,411.00
11,489.00
'10,554.00
750.00
'1,000.00
0.00
1,000.00
1,000.00
8,500.00
8,500.00
18,025.00
500.00
725.00
6,000.00
500.00
3,000.00
5,000.00
3,000 00
5,665 00
20,863 00
1,000.00
1,200.00
21,600.00
2,000.00
3,000 00
3,750 00
3,000.00
600 00
8,000.00
2,250.00
1,000.00
16,738.00
4,000.00
2,700 00
Total Expense
Dept Excess Revenue Over (Under) Expenditures
187,'t 88.96 56.61 330,662.00
(185,457.09)
Page
57.93 (320,r62.00)
Staff Report F2009-34 regarding Financial Report for the per...
Page 283 of 403
2009.05.01 6.3 9050 MUNICIPALIW OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
0310712009 10:294M
Account Description
2008 Year Total 2009 YearTo Date
Actual
_ l
Budget Pct Used Total BuOget I
2O2O POLIGE SERVICES
Revenue
01 -2020-4120 POA Revenues
01-2020-4130 Sundry
01 -2020-4190 Contributions from Reserves
Total Revenue
Expense
01 -2020-521 O Utilities
01 -2020-527 O Building Maintenance
01 -2020-5290 Grou nds Maintenance
01-2020-5300 lnsurance
01-2020-5360 Telephone
01 -2020-5450 Service Contract
01-2020-5460 Police Services Board
Total Expense
Dept Excess Revenue Over (Under) Expenditures
56,914.09
8,797.9s
0.00
189.71 30,000.00
0.00 0.00
0 00 50,000 00
65,712 04 82.14 80,000.00
452.31
0.00
175.91
168 00
115.24
293,64102
3,249 31
14.64 3,090.00
0.00 500.00
70.36 250.00
100.00 168.00
19 2',t 600.00
42.16 696,439.00
108.31 3,000.00
297,801.79 42.30 704,047.00
(232,089.75)37.19 (624,047.00)
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 284 of 403
2009.05.01 ô.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
03/07/2009 10:294M
2008 YearTotal 2009 YearTo Date
Account Description Adual Budget Pct Used Total Budget
2O3(¡ CONSERVATION AUTHORITY
Expense
01-2030-5460 Conservation Authority 36,176.00 100.00 36,176.00
Total Expense
Dept Excess Revenue Over (Under) Expendítures
36,176.00 1 00.00 36,1 76,00
(36,176.00)100.00 (36,176.00)
Page 10
Staff Report F2009-34 regarding Financial Report for the per...
Page 285 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
0310712009 10:294M
2008 YearTotal 2009 YearTo Date
Account Description Actual Budget Pct Used Total Budget
I
2O4O PROTECTIVE INSPECTION & CONTRO
Revenue
01 -20404130 Building Permits
01-2040-4'140 Septic System Permits & PDC's
01-20404150 Sundry Revenues
Total Revenue
Expense
01-2040-51 00 Salaries & Wages
01-2040-51 10 Statutory Benefits
01 -2040-5120 Non-Statutory Benefits
01-2040-5170 Supplies
01 -2040-5220 Subscriptions & Publication
01 -2040-5240 Advertising
01-2040-5250 Association & Membership Fees
01 -2040-5295 Vehicle Maintenance
01-2040-5300 lnsurance
01-2040-5310 Legal Fees
01-2040-5330 Training & Education
01-2040-5340 Conferences & Seminars
01-2040-5350 Travel
01-2040-5360 Telephone
01-2040-5370 Sundry
01 -2040-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
22,880.00
2,975.00
0.00
38.13 60,000.00
42.50 7,000.00
0.00 300.00
25,855.00 38.42 67,300.00
26,688.23
2,665.55
4,966.1 1
45.17
75.00
000
200.00
176.48
902.00
0.00
55.00
0.00
60.75
185.32
81.56
2,600.00
44.54
40.44
55.25
4.88
30.00
0.00
50.00
't7.18
100.00
0.00
2.20
0.00
6.75
34.32
5.29
100.00
59,920.00
6,591.00
8,988 00
925.00
250.00
200.00
400.00
1,027.00
902.00
2,500.00
2,500 00
2,500.00
900.00
540 00
1,541.00
2,600.00
38,701 17 41.94 92,284.00
(12,846.17)51.42 (24,984.00)
Page 1',1
Staff Report F2009-34 regarding Financial Report for the per...
Page 286 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
0310712009 10:294M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
2O5O BY.LAW ENFORCEMENT
Revenue
01-20504120 Dog Tag Sales
0l-20504150 Recoverable Costs
Total Revenue
Expense
01-2050-5100 Salaries & Wages
01-2050-51 10 Statutory Benefits
0 1 -2050-51 20 Non-Statutory Benefits
0l-2050-5150 Health & Safety Supplies
01-2050-5170 Supplies
01-2050-5175 Enforcement Costs
01 -2050-5240 Advertising
01-2050-5250 Association & Membership Fees
0l-2050-5295 Vehicle Maintenance
01-2050-5300 lnsurance
01-2050-5310 Legal Fees
01-2050-5330 Training & Education
0l-2050-5340 Conferences & Seminars
0l-2050-5350 Travel
01-2050-5450 Service Contract
01-2050-5470 Dog Tags - Licensing Agent
01-2050-5475 Dog Tags - Supplies
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1 5,519.00 58.01 26,750.00
24,780.80
(9,261.80)21.47 (43,147.00)
1 5,519.00
0.00
78.58 19,750.00
0.00 7,000.00
7,915.44
741.59
1,610.05
0.00
'102.'17
612.50
0.00
139.00
508.1 0
902.00
3,045.95
415.00
399.00
0.00
8,390.00
0.00
0.00
29.06
24.75
39.41
0.00
68.11
15.31
0.00
26.99
33.87
100.00
76.15
20.75
26.60
0.00
54.13
0.00
0.00
27,234.00
2,996 00
4,085.00
200.00
150.00
4,000.00
515.00
515.00
1,500.00
902.00
4,000.00
2,000.00
1,500.00
300.00
15,500.00
3,500.00
1,000.00
35.45 69,897.00
Page 12
Staff Report F2009-34 regarding Financial Report for the per...
Page 287 of 403
2009.05.01 6.3 90s0 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03107l2OOg 10:294M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget,
2510 ROADS
Revenue
01-25104110 Grants & Subsidies
01-25'10-4120 Sundry
01-25104130 Service Charges
01-25'10-4140 Permit Fees
Total Revenue
Expense
01-2510-5100 Salaries & Wages
01-2510-5 1 10 Statutory Benefits
01 -2510-5'120 Non-Statutory Benefits
01 -2510-5130 Clothing Allowance
01-2510-5170 Materials
01-2510-5180 Fuel Clearing
01-2510-5185 Vehicle Repairs-Clearing,Other
01 -2510-5210 Utilities
01 -251 0-5240 Advertising
01-2510-5250 Association & Membership Fees
01 -2510-527 0 Building Meintenance
01 -251 0-527 5 Equipment Maintenance
01 -251 0-5290 Drainage Assessments - Materials
01-2510-5300 lnsurance
01-2510-5310 Legal Fees
0l-2510-5330 Training & Education
01-2510-5340 Conferences & Seminars
01-2510-5350 Travel
01-2510-5360 Telephone
01-2510-5370 Sundry
01-2510-6100 Truck 1 - Salaries & Wages
01-2510-6109 Truck'l - Fuel
01 -251 0-6'1 10 Truck 1 - Repairs & Maintenanc
01-2510-6'112 Truck 2 - Repairs & Maintenance
01-2510-6113 Truck 2 - Fuel
01-2510-6120 Truck 4 - Salaries & Wages
01-2510-6129 Truck 4 - Fuel
01-2510-6130 Truck4 - Repairs & Maintenanc
01-2510-6140 Truck 5 - Salaries & Wages
01-2510-6149 Truck 5 - Fuel
01-2510-6150 Truck 5 - Repeirs & Maintenanc
01-2510-6160 Deere Tractor 12 - Wages
01-2510-6170 Deere Tractor 12 - Repairs & Maint
0l -2510-6200 Grader 6 - Wages
01-2510-6209 Grader 6 - Fuel
01-2510-6210 Grader 6 - Repairs & Mainten
01-2510-6220 Grade¡ 7 - Wages
01-2510-6229 Grader 7 - Fuel
0'l-25'10-6230 Grader 7 - Repe¡rs & Maintenan
01-2510-6240 Case Loader 13 - Wages
01-2510-6249 Case Loadell3 - Fuel
185,625.21
6,611.12
160.00
320 00
50 35 368,696.00
0.00 0.00
0.00 0.00
0.00 0.00
1 92,716.33 52 27 368,696.00
83,569.90
23,048.50
39,452.47
334.78
2,425.44
19,830.64
0.00
14,979.91
872.92
0.00
15,581 .43
10,386.50
200.00
44,589.00
0.00
585.00
4,668.86
0.00
't,274.76
2,419.12
40.86
1,561.00
458.81
334.01
175.07
827.42
3,223.02
13,544.91
81 .72
430
1,799.87
250.80
1,181 .41
983 46
2,649.06
3,302.91
2,697.70
372.13
457.80
408.60
2,209.17
58.44
48.34
62 09
874
25.53
19.35
0.00
72.72
349.17
0.00
129.85
259.66
2.86
100.00
0.00
6.50
311.26
0.00
50.99
241.9',1
0.24
0.00
0.45
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
't3
143,000.00
47,678.00
63,545.00
3,830.00
9,500.00
102,500.00
5,000.00
20,600.00
250.00
250.00
12,000.00
4,000.00
7,000.00
44,589.00
500.00
9,000.00
1,500.00
500.00
2,500.00
I,000.00
17,000.00
0.00
103,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
000
0.00
0.00
0.00
000
000
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 288 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03lO7l20lg 10:294M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total auUget I
01-2510-6250 Case Loader 13 - Repairs & Mainte
01-2510-6269 Truck 14 - Fuel
01-2510-6270 Truck 14 - Repa¡rs & Maintena
01-2510-6280 Deere Backhoel0 - Wages
01-2510-6289 Deere Backhoe 10 - Fuel
0í-2510-6290 Deere Backhoe 10 - Repairs & Main
01-2510-6300 Tractor & Mower 1'l - Wages
01-2510-6310 Tractor & Mower 1 1 - Repairs
01-2510-6320 Truck 8 - Wages
01-2510-6329 Truck I - Fuel
0l -2510-6330 Truck I - Repairs & Maintenance
0l-2510-6340 Bulldozer 15 - Wages
01-2510-6350 Bulldozer 15 - Repairs & Maintenance
01-2510-6389 Truck 17 - Fuel
01-2510-6390 Truck 17 - Repairs & Maintenance
0l-2510-6409 Truck 9 - Fuel
01-2510-6410 Truck 9 - Repairs & Maintenance
01-2510-6420 Truck 3- Wages
01-2510-6429 Truck 3 - Fuel
01-2510-6430 Truck 3- Repairs & Maintenance
01-2510-6440 Truck 9 - Wages
01-2510-6449 Truck 9 - Fuel
01-2510-6450 Truck 9 - Repairs & Maintenance
01-2510-7400 Bridge Meintenance - Wages
01-2510-7410 Bridge Maintenance - Material
01-2510-7450 Culvert Maintenance - Wages
01-2510-7460 Culvert Maintenance - Material
01 -2510-7 500 Weed/Brush/Ditch - Wages
01 -251 0-7 51 0 Weed/Brush/Ditch - Material
01-2510-7520 Catch Basins - Wages
01-2510-7530 Catch Basins - Material
01-2510-7600 Hardtop Maintenance - Wages
01-2510-7610 Hardtop Maintenance - Material
01-2510-7620 Loosetop Maintenance - Wages
01-2510-7630 Loosetop Maintenance - Materials
01-2510-7650 Grading - Wages
0'l-2510-7660 Grading - Material
01-2510-7700 Dust Control - Wages
01-2510-7710 Dust Control - Material
01-2510-7800 Safety Devices - Wages
01-2510-7810 Safety Devices - Material
0l -251 0-7850 Sidewalk Maintenance - Wages
01-2510-7860 Sidewalk Maintenance - Materia
01-2510-7900 CN Crossing Safety Devices
01-2510-7950 Road Names
01-251 0-8000 County Roads - Wages
01-2510-8010 County Roads - Materials
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,921.87
70.56
142.46
83.60
374.62
661.77
3s4.36
671.44
1,380.67
2,789.02
19,302.69
't,474.72
'124.43
1 ,106.02
'l,563.74
807.93
561.79
'l,206.78
3,295.32
17,234.41
't63.44
3,689.98
3,490.30
'l ,240.75
570.00
8,743.78
8,583.40
10,856.13
5,892.94
5,402.99
2,565.28
4,285 8'l
6,493 86
3,799.42
17,194.32
4,640.02
701.25
2,821 .63
0.00
4,427.48
8,862.74
267.84
578.07
2,493.18
2,456.12
64,339.07
210,229.53
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0 00 0.00
0.00 0.00
0 00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
000 000
0.00 0.00
0 00 0.00
0.00 0.00
0.00 0 00
0.00 0.00
000 000
0.00 0.00
124 08 I,000.00
11 40 5,000.00
87.44 10,000.00
78.03 11,000.00
55 67 19,500.00
31 .85 18,500.00
54.03 10,000 00
128.26 2,000.00
45't1 9,500.00
31.68 20,500.00
94.99 4,000 00
49. 13 35,000.00
2578 18,000 00
0 00 0.00
35.27 8,000.00
0.00 4,000.00
49.19 9,000 00
63.31 14,000 00
13.39 2,000 00
9.63 6,000.00
55.40 4,500.00
54.58 4,500.00
80.42 80,000.00
72.82 288,696.00
740,700.79 62.59 1,183,438.00
(547,984.46)
Pege
67.26 (814,742.00)
Staff Report F2009-34 regarding Financial Report for the per...
Page 289 of 403
2009.05 01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
O3lO7t20O9 '10:294M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total auOget
I
2520 ROADS - WINTER CONTROL
Revenue
01-25204110 Grants & Subsidies
Total Revenue
Expense
01-2520-5100 Salaries & Wages
01 -2520-517 0 Materials
01 -2520-5280 Equipment Maintena nce
01-2520-5370 Sundry
01-2520-5520 Service Contract - Pt Burwell
01-2520-5530 Service Contract - Vienna
01-2520-5540 Service Contract - Straff
01-2520-5550 Service Contract - Eden
01-2520-5555 Service Contract - Richmond
01-2520-5560 Service Contract - Sidewalks
Total Expense
Dept Excess Revenue Over (Under) Expenditures
9,917.73 100.18 9,900.00
9.917.73 1 00.'t8 9,900.00
13,308.98
29,574.53
4,669.72
0.00
4,677.00
3,105.00
3,576.00
1,685.00
2,627.OO
2,171.25
50.'t2
73.94
23.95
0.00
51.97
62.10
79.47
56.1 7
105.08
31.02
26,555.00
40,000.00
'19,500.00
300.00
9,000.00
5,000.00
4,500.00
3,000.00
2,500.00
7,000.00
65,394.48 55.72 I 17,355.00
(55,476 75)51 .63 (107,455 00)
Page 15
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Page 290 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 't To Period 7 Ending JUL 31,2009
O3lO7l20og 10:294M
Description
2008 Year Total 2009 YearTo Date
Ac{ual
I
Budget Pct Used Total Budget
2å40 STREET LIGHTS
Expense
01-2540-5520 Sl-A Port Burwell
01-2540-5530 SLA Vienna
O'l -2540-5540 Sl-A Straffordville
01-2540-5550 SIA Eden
01-2540-5560 Sl-A Corinth
01 -2540-5570 Sl-A Richmond
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
11,470.71
3,273.85
6,872.76
5,109.48
1,008.40
'1,738.18
70 98 '16,160.00
54.02 6,060.00
48.61 '14,140.00
84.31 6,060.00
33.28 3,030.00
57.37 3,030.00
29,473.38 60.79 48,480.00
(29,473.38)60.79 (48,480.00)
(1 ,1 08,765.40)54.91 (2,019,193.00)
Page 16
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2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 7 Ending JUL 31 ,2009
O3lO7l20og 10:294M
Account Description
2008 Year Total 2009 YearTo Date
Actual Budget Pct Used Total Budget
Category: 3???
3O1O WATER SYSTEM
Revenue
0l-3010-4010 Water revenues
01-3010-4110 Grants & Subsidies
01 -3010-4120 Water Meters
01-3010-4140 Water Connect Chgs Vienna
01-301 0-4150 Water penalties
Total Revenue
Expense
01-3010-5100 Salaries & Wages
01-3010-51 10 Statutory Benefits
01-3010-5120 Non-Statutory Benefits
01-3010-5170 Supplies
01-30t0-5175 Tools and Equipment
01-3010-5180 Lab Fees
01-3010-521 0 Utilities
01 -301 0-5240 Advertising
0l-3010-5250 Association Fees
0l-3010-5260 Auditing Fees
0l-3010-5280 System Ma¡ntenance
01-3010-5295 Vehicle Maintenance
01-3010-5300 lnsurance
01-3010-5330 Training & Education
0l-3010-5335 Licences
01-3010-5340 Conferences & Seminars
01-3010-5360 Telephone
01-3010-5370 Sundry
01 -301 0-5400 Transfers to Reserves
0l -301 0-5410 Water Quality Management
01 -301 0-5450 Service Contract - Secondary System
01-301 0-5510 Administrative Overhead
01-3010-5520 Water Supply
01 -301 0-5620 Water adjustments
Total Expense
Dept Excess Revenue Over (Under) Expenditures
203,044.07
40,019.68
750.00
0.00
3,819.53
41.32 491,384.00
0.00 0.00
50.00 1,500.00
0.00 5,658.00
57.51 6,642.00
247,633.28 49.02 505,184.00
40,158.93
3,720.75
5,304.18
1,154.27
1,593.00
2,132.00
929.08
123.18
475.00
1,717.00
3,075.45
376.00
676.00
1,332.62
0.00
1,19',t.62
473.64
0.00
0.00
525.00
43,662.77
4,848.00
22,318.39
5,599.94
55.18 72,779.00
46.49 8,003.00
48.58 10,918.00
28.57 4,040.00
132.75 1,200.00
24.83 8,585.00
47.92 1,939.00
60.98 20200
94.06 505.00
100.00 1,717.00
32.37 9,500 00
31.02 1,212.00
100.00 676.00
102.51 1,300.00
0.00 600.00
34.05 3,500.00
62.49 758.00
0 00 '10'1 .00
0.00 65,000.00
21.00 2,500.00
20.43 213,667.00
100 00 4,848.00
24 36 91,633.00
0.00 0.00
141,386.82 27 .99 505,1 83.00
't06,246.46 10,624,646.00 1.00
Page 17
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2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03lO7l2OOg 10:294M
i
, Account Description
3O2O SEWAGE SYSTEM
Revenue
01-30204010 Sewer revenues
01-3020-4125 lnvestment lncome - Sewer Fund
01-30204130 Septage receiving Charges
01-3020-41 50 Sewer penalties
Total Revenue
Expense
01-3020-51 00 Salaries & Wages
0l -3020-51 10 Statutory Benefits
01 -3020-5'1 20 Non-Stetutory Benefits
01-3020-5130 Clothing Allowance
01-3020-5170 Supplies - Plant
01 -3020-517 5 Supplies - Collection
01-3020-5180 Lab Fees
01-3020-5190 Chemicals
01-3020-5210 Utilities - Plant
01-3020-5211 Utilities - Collection System
01 -3020-521 5 Property taxes
01 -3020-5240 Advertising
0l -3020-5250 Association & Membership Fees
01-3020-5260 Auditing Fees
01 -3020-5270 Building/Plant Maintenance
01 -3020-527 5 Odour Control
01-3020-5280 System Maintenance
01-3020-5285 Equipment Mtce - Plant
01-3020-5290 Grounds Maintenance
01-3020-5295 Vehicle Maintenance
01-3020-5300 Sludge Haulage/Disposal
01-3020-5305 lnsurance
01-3020-5330 Training & Education
01-3020-5335 Licences
01-3020-5340 Conferences & Seminars
01-3020-5350 Travel
01-3020-5360 Telephone
0'1-3020-5370 Sundry
01 -3020-5400 Transfers to Reserves
01 -3020-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2008 Year Total 2009 Year To Date
Actual
263,225 53
000
0.00
1,734.57
Budget Pct Used Total Budget
50.17 524,698.00
0.00 11,000.00
0.00 9,500.00
36.55 4,746.00
264,960.10 48.'18 549,944.00
65,231.95
6,656 72
7,384 22
267.96
1,509.18
486.63
3,964 02
3,065.06
31,769 71
't2,079.57
0.00
90.42
0.00
1,750.00
2,388.52
14,968.80
6,396.55
1,878.57
285.00
375.97
't1,397.00
0.00
0.00
75.00
0.00
212.85
1,587.40
0.00
0.00
8,100.00
48.25 135,201.00
44.76 14,873.00
36.41 20,281.00
38.28 700.00
68.60 2,200.00
57.25 850.00
49.55 8,000.00
52.85 5,800.00
54.02 58,813.00
46.91 25,750 00
0.00 4,410.00
45.21 200 00
0.00 '120 00
100.00 1 ,750.00
19.90 12,000 00
61.10 24,500 00
63.97 10,000.00
1 1 .39 16,500.00
12.95 2,200.00
31.33 1,200.00
67 .04 17,000.00
0.00 5,664.00
0 00 2,000.00
37.50 200.00
0.00 4,000.00
1 33.03 160.00
49 61 3,200.00
0.00 100.00
0.00 164,173.00
100.00 8,100.00
181,921 10 33.08 549,945.00
83,039.00 (8,303,900.00)(1.00)
Page 18
Staff Report F2009-34 regarding Financial Report for the per...
Page 293 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 7 Ending JUL 31,2009
03/07/2009 10:294M
Account Descrlption
2008YearTotal 2009YearTo Date
Ac-tual Budget Pct Used Total Budget
3O3O WASTE DISPOSAL
Revenue
01 -303041 10 Grants & Subsidies
01-3030-4120 Sundry
Total Revenue
Expense
01-3030-5100 Salaries & Wages
01-3030-5240 Advertising
01-3030-5450 Service Contract - Waste Dispo
0'l-3030-5455 Recycling Service Contract
0l -3030-5460 Large ltem/Hazardous Waste Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
18,462.66 63.66 29,000.00
191 ,937.05 436,732.00
(173,474.39)42.55 (407,732.00)
18,462.66
0.00
76.93 24,000.00
0.00 5,000.00
70.01
87.25
41.65
40.47
81.16
Page 19
Staff Report F2009-34 regarding Financial Report for the per...
Page 294 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
O3lO7l201g l0:294M
2008 Year Total 2009YearTo Date
ActualAccount Description Budget Pct Used Total Budget
3510 HEALTH SERVICES
Revenue
01-3510-4110 Grants & Subsidies
Total Revenue
Expense
01-351 0-51 00 Salaries & Wages
01-351 0-51 10 Statutory Benefits
01-3510-5120 Non-Statutory Benefits
01-3510-5170 Supplies
01-351 0-521 0 Utilities
01-3510-5270 Building Maintenance
0l-3510-5290 Grounds Maintenance
01-3510-5300 lnsurance
01-3510-5370 Sundry
01-35'10-5450 Health Needs
Total Expense
Dept Excess Revenue Over (Under) Expenditures
51,935.53 0.00 0.00
5't,935.53 0.00 000
43,619.68
4,020.96
6,464 52
64.12
2,332.35
1,608.67
728.10
1,826 00
87.67
4,000.00
0.00
0.00
0.00
0.00
56.61
80.43
72.81
100 00
14.6'l
0.00
0.00
000
000
0.00
4,120.00
2,000.00
1,000.00
1,826 00
600.00
0.00
64,752.07 678.32 9,546.00
(12,816.54)134 26 (9,546.00)
Page 20
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Page 295 of 403
2009.05.01 6 3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03l07t211g 10:294M
2008 Year Total 2009 Year To Date
Account Description Actual Budget Pct Used Total Budget
3520 CEMETERIES
Expense
01 -3520-5290 Grounds Maintenance
01 -3520-5370 Sundry/lnterest
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
't,520.00
0.00
10 48
000
14,500.00
2,000.00
1,520 00 921 16,500.00
(1,520.00)(16,500.00)
1,474.53 (0.34) (433,778.00)
21
Staff Report F2009-34 regarding Financial Report for the per...
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MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
2008YearTotal 2009YearTo Date
Account Description Actual Budget Pct Used Total Budget
Categoty: 4???
4O1O GENERAL ASSISTANCE
Expense
01 -4010-5590 General AssÍstence Grants
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Page 22
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Page 297 of 403
2009 05.0'1 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03107t2009 10:294M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget,
4510 PARKS & RECREATION
Revenue
01-451 0-41 'l 0 Grants & Subsidies
Total Revenue
Expense
01-4510-5100 Salaries & Wages
01-45'10-5105 Wages - Festival Support
014510-51 10 Statutory Benefits
01-4510-5'170 Supplies
01-4510-5210 Utilities
01 -451 0-5240 Advertising
01 451 0-527 0 Building Maintenance
01-4510-5280 Equipment Maintenance
014510-5290 Grounds Maintenance
01 -451 0-5300 lnsurance
01-4510-5370 Sundry
01 -451 0-5590 General Assistance
01-4510-5600 Canada Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
000 0.00 2,600.00
0.00 000 2,600.00
7,228.47
479.60
0.00
0.00
1,806.63
224.76
0.00
't,710.35
2,849.93
9,455.00
0.00
0.00
500.00
33.17
0.00
0.00
0.00
58 47
224.76
0.00
342.07
21.28
100.00
0.00
0.00
45 45
21,795 00
0.00
3,992.00
500.00
3,090.00
100.00
1,000.00
500.00
13,390.00
9,455.00
500.00
500.00
1 ,1 00.00
24,254.74 43.37 55,922.00
(24,254.74)45.49 (53,322 00)
Page 23
Staff Report F2009-34 regarding Financial Report for the per...
Page 298 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
0310712009 10:294M
Account Description
2008 Year Total 2009 YearTo Date
Ac{ual Budget Pct Used Total Budget
4520 COMMUNITY CENTRE-STRAFF
Revenue
014520-4120 Sundry Revenue
014520-4130 Rentals
01-4520-4140 Mix
Total Revenue
Expense
01-4520-5100 Salaries & Wages
014520-51 10 Statutory Benefits
014520-5170 Supplies
014520-5210 Utilities
01 4520-5240 Advertising
01 -4520-5270 Building Maintenance
01-4520-5280 Equipment Maintenance
01-4520-5290 Grounds Maintenance
01-4520-5300 lnsurance
01-4520-5360 Telephone
014520-5370 Sundry
01 -4520-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
62.33
5,940.00
965.25
0.00 0.00
47 .52 12,500.00
21.45 4,500.00
6,967.58 40.99 17,000 00
5,444.53
323.53
1,067.54
11,368.24
64.00
240.58
695.57
1,872.25
4,436.00
210.21
248.55
5,021.50
50.00
37.84
21.35
52.56
0.00
7.29
23.19
34.04
100.00
105.1 I
27.62
36.1 I
10,890 00
855.00
5,000.00
21,630 00
0.00
3,300.00
3,000.00
5,500.00
4,436.00
200.00
900.00
13,905.00
30,992.50 44.52 69,616.00
(24,024 92)45 66 (52,616.00)
Page 24
Staff Report F2009-34 regarding Financial Report for the per...
Page 299 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03t0712009 10:294M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
4530 COMMUNITY CENTRE.VIENNA
Revenue
014530-4130 Rentals
Total Revenue
Expense
0'14530-5100 Management Contract
01-4530-5170 Supplies
01-4530-5210 Utilities
01 -4530-5240 Advertising
01-4530-5270 Building Maintenance
01-4530-5280 Equipment Maintenance
01 -4530-5290 Grounds Maintenance
01-4530-5300 Insurance
014530-5360 Telephone
01-4530-5370 Sundry
014530-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
5,390.00 5í .33 10,500.00
5,390.00 51 33 10,500.00
5,512 45
526.02
4,322.08
64.00
165.82
792.72
1,452.70
4,436.00
244.08
79.96
3,062.00
58.03
26.30
32.28
0.00
3.60
26.42
4't.51
100.00
25.43
15.99
30.97
9,500.00
2,000.00
13,390.00
0.00
4,600 00
3,000.00
3,500 00
4,436.00
960.00
500.00
9,888.00
20,657.83 39.90 5',1.774.00
(15,267.83)36.99 (41,274.00)
Page 25
Staff Report F2009-34 regarding Financial Report for the per...
Page 300 of 403
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
0310712009 10:294M
Account Description
2008YearTotal 2009YearTo Date
Ac{ual Budget Pct Used Total Budget
4535 EDEN COMMUNITY CENTRE
Revenue
01-4535-4130 Rentals
Total Revenue
Expense
0'l -4535-51 80 Equipment Maintenance
01-4535-521 0 Utilities
01 453$.5270 Building Maintenance
01-4535-5290 Grounds Maintenance
01-4535-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,873.63 50.34 7,695.00
3,873.63 7,695.00
6,651.27 40.99 16,225.00
(2,777.64)(8,530.00)
0.00
65,74
0.00
11.00
100.00
2,000.00
6,695.00
3,500.00
2,000.00
2,030.00
Page 26
Staff Report F2009-34 regarding Financial Report for the per...
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2009.05.0'1 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
Account Description
2008YearTotal 2009YearTo Date
Actual Budget Pct Used Total Budget
¡t54{l LIBRARIES
Revenue
0145404130 Lease Revenues
Total Revenue
Expense
01-4540-5210 Utilities
01 4540-527 O Building Maintenance
01,4540-5290 Grounds Maintenance
01-4540-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
25.86 63,816.00
54.95 23,734.00
Page
Staff Report F2009-34 regarding Financial Report for the per...
Page 302 of 403
2009.05.0'l 6.3 90s0 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
0310712009 10:294M
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total BudgetDescription
4550 MUSEUMS BAYHAM
Revenue
01-4550-41 10 Grents & Subsidies
01-4550-4120 Sundry
01-4550-4130 Admissions
01 -4550-4'170 Children's Programs
01-4550-4180 Fundraising
01-4550-4'185 Donations
01-45504'1 90 Contributions from Reserves
Total Revenue
Expense
01-4550-5100 Salaries & Wages
01-4550-51 10 Statutory Benefits
01-4550-5170 Supplies
01-4550-5180 Fundraising expense
014550-5190 Children's Programs
01-4550-5210 Utilities
01-4550-5240 Advertising
01 -4550-5245 Marketing
01-4550-5250 Memberships (EON)
01-4550-5270 Building Maintenance
01 -4550-5280 Equipment Maintenance
01 -4550-5290 Grounds Maintenance
014550-5300 lnsurance
01-4550-5340 Conferences & Seminars
014550-5350 Travel
01-4550-5360 Telephone
01-4550-5370 Sundry
01-4550-5400 Transfer to Reserves
014550-5450 Contracted Services
01-4550-5600 Special Project
014550-5610 Special Events
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
16,606.69
465.91
611.05
72.00
935.00
1,158.09
0.00
219 67
116.48
7.64
14.40
12.38
77.21
0.00
7,560.00
400.00
8,000.00
500.00
7,550.00
1,500.00
500 00
19,848.74 76.31 26,010.00
14,232 40
1,217.82
245 39
1,610.88
0.00
4,764 08
152 76
0.00
135 00
5,028 93
33.52
1,213.41
2,596.00
0.00
0.00
994 44
82.86
0.00
0.00
82.94
0.00
37.38
31.28
12.27
40 53
0.00
37.00
5.09
0.00
24.55
86 71
2.23
34 67
100 00
0.00
0.00
66 30
8.29
0.00
0.00
16.59
0.00
38,080.00
3,893.00
2,000.00
3,975.00
500.00
12,875.00
3,000.00
2,500.00
550.00
5,800.00
I,500.00
3,500.00
2,596.00
400.00
400.00
1,500.00
1,000.00
5,075.00
3,000.00
500.00
500.00
32,390.43 34.77 93,'144.00
(12,541 .69)1 8.68 (67,I 34.00)
(77,982.83)40.92 (190,594.00)
Page 28
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2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31,2009
03lO7l20ig 10:294M
2008 Year Total 2009 Year To Date
Aclual Budget Pct Used Total BudgetAccountDescription
Categoryl 5???
5OIO PLANNING & DEVELOPMENT
Revenue
01-5010-4110 Grants & Subsidies
01-501 0-4120 Sundry Revenue
01 -501 0-41 30 Zoning Certificates
01-5010-4140 Zoning Charges
0l-5010-4150 OPA Fees
01-50104160 MinorVariance Fees
01-5010-4170 Site Plan Fees
01-501 0-41 80 Plan of Subdivision Fees
01-5010-4190 Development Agreement Fees
Total Revenue
Expense
0l-5010-5100 Salaries & Wages
01 -5010-51 10 Statutory Benefits
01-5010-5120 Non-Statutory Benefits
01-5010-5170 Supplies
01 -501 0-5240 Advertising
01-5010-5250 Association & Membership Fees
01-5010-5310 Legal Fees
01-5010-5320 Postage & Courier
01-50'10-5340 Conferences & Seminars
01-5010-5350 Travel
0'l-50'10-5370 Sundry
01-5010-5450 Consulting Fees
Total Expense
Dept Excess Revenue Over (Under) Expenditures
6,289.00
120 00
770 00
16,486.94
0.00
1,000.00
0.00
2,000.00
0.00
000
000
38 50
137.39
0.00
33.33
0.00
100.00
0.00
0.00
0.00
2,000.00
12,000.00
2,000.00
3,000.00
4,000.00
2,000.00
500.00
26,665 94 104.57 25,500.00
27 ,012 39
2,665.43
4,63372
000
1,812 56
320 00
7,630.00
192.69
0.00
r 53.45
0.00
7,549.50
50.74
45.52
58.03
0.00
40.28
96.97
254.33
96.35
0.00
76.73
0.00
32.82
53,235.00
5,856.00
7,985.00
400.00
4,500.00
330.00
3,000.00
200.00
500.00
200.00
200.00
23,000.00
5't,969.74 5228 99,406.00
34.24 (73,906 00)(25,303.80)
Page 29
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2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03lO7l2OOg 10:294M
Account Description
2008YearTotal 2009YearTo Date
Actual Budget Pc't Used Total Budget
5012 BUSINESS & COMMERCE
Revenue
01 -50'124170 Lease Revenues
Total Revenue
Expense
01 -5012-52'1 0 Utilities
01 -501 2-5240 Advertising
01 -5012-527 0 Beautification
000
000
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,182.83 68.2'l 3,200.00
0.00
Page 30
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2009 05 01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
0310712009 10:294M
I2008 YearTotal 2009 YearTo Date
Account Description
5015 TOURISM & MARKETING
Revenue
01-5015-4'l 10 Grants & Subsidies
01-5015-4170 Lease Revenues
Total Revenue
Expense
01-5015-5100 Salaries & Wages
01-5015-51 10 Statutory Benefits
01-5015-5210 Utilities
01-5015-5215 lnterpretive Centre Operations
01-5015-5230 Brochures
01 -501 5-5240 Advertising
01-5015-5245 Promotional ltems
01-5015-5250 Associations & Memberships
01-5015-5260 Festivals
0l -501 5-5270 Beautification
01-5015-5290 Beach Maintenance
01-5015-5340 Conferences & Seminars
01-5015-5350 Travel
01-5015-5370 Sundry
01-5015-5600 Special Projects
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,500.00
600.00
71.43
20.00
3,500.00
3,000.00
3,100.00 47.69 6,500.00
3,222.02
7.12
1,082.25
237.00
1 ,185.84
3,331.10
0.00
130.00
2,400.00
0.00
1,881.18
0.00
15.75
600.00
0.00
36.80
0.00
15.92
6.00
39.53
41 .64
0.00
28.89
60 00
000
23 51
0.00
0.00
240.00
0.00
8,7s5.00
0.00
6,800.00
3,950.00
3,000.00
8,000.00
500.00
450.00
4,000.00
600.00
8,000.00
250.00
0.00
250.00
2,s00.00
14,092.26 29 95 47,055.00
(10,992.26)27.10 (40,555.00)
Page 31
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2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 7 Ending JUL 31 ,2009
03/07/2009 10:294M
2008 Year Total 2009 Year To Date
Aclual Budget Pct Used Total BudgetAccountDescription
5O2O ENVIRONMENTAL SERVICES
Revenue
0'l-50204110 Grants & Subsidies
01-5020-4140 Tile Drain Charges
Total Revenue
Expense
01-5020-5100 Salaries & Wages
01-5020-51 02 Richmond Weter - Wages
01-5020-51 10 Statutory Benefits
01 -5020-51 20 Non-Statutory Benefits
01 -5020-5'l 70 Supplies/Stock
01-5020-5260 Professional Services
01 -5020-527 O Water Sampling
01-5020-5380 Tile Drain Debt Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
13,311.68
0.00
266.23
0.00
5,000.00
5,604.00
13,31 I .68 125 53 '10,604.00
9,405.65
680.80
929.65
1,280.72
0.00
2,835.00
1,057.00
2,980.59
66 42
0.00
59.71
60.30
000
283 50
35 23
53.1 I
14,161.00
0.00
I,557.00
2,124.00
750.00
1,000.00
3,000.00
5,604.00
19,169.41 67.99 28,1 96.00
(5,857.73)33.30 (17,592.00)
Page 32
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Municipality of Bayham
Capital Budget
2008
Unfinanced or
Proiect Actual to Date Reserve Alloc Budget Notes Revenues Source
- ComDuter EouiDmenl l0-t2E 12.000 75 ;ale of laotoo
- Municipal ofüce. sound syslem 5,000
Vebicles
- Pmoer/rescue mít I 10.000 330.675
Buildine
- Port Bwell Station 25.000
llaior Eouioment Renewal
lasers (10)4.913 l 1.000
Radios 4.61I
lmker Geæ 3.334
- Dos Contâinment Device
eouiDment Purchase
- Pickun Truck 30.000
- SweeÞer for loadel 16,000
- Tractor Mower 70,000
- Hot Patcher 2s,000
- trench box split with Øww 3,333
- sale ofeouioment 2.075
{sDhÐlt Proiects
- Eder/Schafer intersection 30.000
- Alward Streel 402 25,00(
- Green Line (sections)30.00(
- Jackson Line west lsectionsl 30.000
- Newton Street (Milton to Victoriâ)30,00(
Sravel Proiects
Iollgate (Light to Tunnel)972 50,000
Munav (Talbot to Edenl 30.00(
- Somers (Eden to south end)30,00(
- Owl Case Line (culvert)6.629
lar & Cbip Resurface
Bogus Road (Light to Calton)t2,000
Best (Cutloden to Talbot)50 000
New Tar & Cbin Surface
Mitchell Road (Jackson 10 Herílge)14,939 90,000
Tollsate lcalton to Lisho 9.346 60.000
- Lísht Line lmmolete 2008)3 I,043 10,000
[Xher
- Guard rails (?00 ft)ls.00c
Works Buildins 25,00c
Salt Containment Shed 180.00c
Jidewalks
New
ìfrêêt Liûhfs
new lishts 13 661 I 0_000
02t07t2009
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Municipolity of Bnyham
Capital Budget
2008
Proiect Àctual to Date Reserve Alloc Budset Notes Revenues Source
- new arms as recui¡ed 10.00c
- Hvdrmt Reolâcement 3.80C
- Cu¡b St¡oo/Rod Replacemenl 6,00c
- main water valve reolacement 35.00c
- otters edqe meter reDlacemenl ó,00c
- trench box - solit between water.\ryaste & roads 3.333
- new meter lottefs Edæì 5-94(
- Infrastrucfure Droiect 2,162,845
- tench box -- sDlit between water-waste & roads 3.333
- numn rebuilds 4,86t 20,00c
- stoDoers for manholes in flood a¡ea 7 29(15,00c
- Union St omo station reoairs 9.688 10.00c
- valve actuator reDlacement 6,00c
- UV rebuild 17-779 22.00c
- Black Brídse main 32-00c
- air blowe¡ rebuilds 5.921 3,ó0c
- hvdro surse Drotection at Dlant 15.00c
- enerry consrrmntion sfirdv 5,80C
- biosolids manasemeDt Dlan 2.50C
- Continæncv PumDs
receivino fecilitv 11.583 490,372
- Câr oort- soffil 10.000
- PIav qound eouiDment 40.000
- Richmond 2"977
- chai¡s and tables 3.411
- Vienns Buildinq 30,000
1.093
- Ec Dev - Signs l7-900
- Wind Tower Kiosk 1.300
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Municipality of Bayham
Capital Budget
2008
Proiect Actual to Date Reserve Alloc Budqet Notes Revenues Source
- Asset Mmapemenl 12.026 8.65(
- Ofücial Pla¡ review 1,007 5,00(
Zoning review 10.00(
Sewer capacity study l,4l
- SCC. Enersv cons Studv. initiatrves 7,500
- VCC- chaim 1.50(
VCC. paint main hall 6.00(
Cemefetu sims 5,00(
- Clfhral Plan Comoletion 2.462
- Beach pa¡king barriers I 20r
- Beach oroiects ie oath 9,992
- Picnic Tables (1S)/beach equipmenl t -890 ) 60(
- Fêâsrhrlrfv stldv ânnlrcrlrôn 4,590
- LPRCA soecial oroiect 7,886 7,886
- New Drainage works
- Moore Bridse 864
309.1r7 4,314,974 2.150
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Cash Requirements
2008 Budget
Proiect
- Reserve for Wo¡king Capital
- Trfto Comp. Reserve
- Apparatus Reserve allocation
- Annual Remr¡neration reserve
- Building renewal reserve
- Major equipment reserve
- Vehicle Reserve
- Vehicle Reserve
- Gas Tax Rese¡ve
- EquipmentResewe
- Road Reconstruction Reserve
- new connections
- early debt retirement
- Ltd repayment
Actual to Date Budqet Revenues Notes
13,001
2t9,943
- Trail Improvements (resewe)
- Park Improvements
- Playground Equipment
- Reserve
- Reserve
- Building Renewal Reserve
- Edison Building Reserve
- General Reserve
1,401
2,300 Friends ofEdison - donation
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Proiect Actual to Date
Cash Requirements
2008 Budget
I,103,500
Revenues Notes
TOTAL
19,035 donations
215,805
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CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, CGA
SUBJECT: Water Infrastructure Project
DATE: JuIy 2,2009
F'ILE:
NUMBER: F2009-35
Purpose:
To obtain council authorization for interim financing of the water infrastructure renewal
project.
Background:
While the municipality has received two-thirds funding for the water project, funding
payments will be received periodically based on how much has been expended. The
municipality will be required to borrow funds to meet expenditures as they arise and
subsequently remit payment on the loan as the grants are received. Interim financing will
be required to support the project on an on-going basis until completion.
Discussion:
Two banks were contacted for loan rates and borrowing arrangements - RBC and TD.
Interim hnancing from Infrastructure Ontario was also considered but rejected due to the
lengthy application process. Infrastructure Ontario will be reconsidered at the time of
converting to a fixed term loan as it offers exceptional rates for long term loans.
Both banks offer the same interest rates - bank prime, currently 2.25%. The terms of
borrowing are essentially the same. While TD also offered the possibility of utilizing
bankers acceptances (1.45%) as opposed to prime based loans (2.25%), this requires fixed
time frames for borrowings and increased administration to monitor and project cash
flows. Initiating a loan at the TD would require additional bylaws, credit checks and
increased administration, although not unduly so. A loan at RBC could be set up quickly
and on-line transfers between accounts could be made for withdrawals and payments.
Staff recommend interim financing with RBC for ease of administration.
Strategic Plan Goal(s):
Goal #l - Practice responsible financial management.
Staff Report F2009-35 regarding Water Infrastructure Project...
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Recommendations:
THAT staffbe directed to set up interim financing with RBC and to draft the necessary
byJaws for council' s consideration.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, CGA
Treasurer
Kyle Kruger, CMO
Administrator
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THE CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Playground Equipment
DATE: Ju|y2,2009
FILE: Fl1
NUMBERz F2009-27
Purpose
To inform council of its' successful applications for recreational projects under the Recreational
Infrastructure Canada (RInC) grant program and to seek direction on location.
Background
In May 2009, the municipality applied for two grants under the Recreational lnfrastructure Canada
(RInC) Program in Ontario and Ontario REC for the upgrade of playground equipment in Port Burwell
and Straffordville. Both applications have been approved. In addition , the 2009 budget approved an
upgrade to the Vienna playground. There are now a total of three active playground projects within
the municipality - Vienna, Straffordville and Port Burwell.
Discussion
Vienna
Staff have been preparing some options for the local community group to comment on. However, we
have had some queries that should be forwarded to council for discussion and direction.
The first inquiry was with regard to relocating the equipment to a different area in the park. Local
residents are considering the possibility of utilizing the area where the Fabco building is currently
located. At this time, the Fabco property is not owned by the municipality. Further, there was some
discussion of utilizing this property for parking if the municipality were to obtain ownership.
The second inquiry was from the Eden community group as to when the playground equipment there
might be replaced. It was suggested by a member of council that the 2009 budget allotment be
allocated to Eden as opposed to Vienna, given there may be issues (noted above) which may delay the
Vienna project ayear or two.
Straffordville
The RInC application included the removal and replacement of the multi-purpose concrete pad and
basketball court. Quotations are currently being obtained for this portion of the project. Staff will
contact the Straffordville Community Committee for their input on the size and use of the concrete
pad as well as options for the replacement of the playground equipment.
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Port Burwell
Staff had originally planned on removing the existing equipment at the Port Burwell ball park and
replacing it at its' existing location. Consideration is now being given to locating the new equipment
at another location where it would be more accessible and better used. Preliminary inquiries to RlnC
indicate that changing the location is not likely to be permitted.
Strateeic Goal(s)
Goal #1 - Practice responsible financial management.
Goal#2 - Ensure reliable, well-maintained and secure infrastructure.
Goal #6 - Provide and encourage attractive lifestyle choices.
Recommendation
THAT council direct staff to continue with plans for the Vienna playground equipment OR
THAT council direct staff to delay plans for the Vienna playground equipment and reallocate the 2009
budget dollars to provide new playground equipment in Eden.;
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer
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q
THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Mernbers of Council DATE: June 30,2009
FROM: Lynda Millard, Clerk FILE: C07
SUBJECT: 2010 Election Voting & Questions NUMBER: C2009-013
Purpose
This report is to advise Council of:
1. voting method options and estimated costs for the 2010 Municipal Election, and
2. question or by-law for public consideration.
Background
1. Voting Options: At the April 16th meeting, Council directed staffto review and report on
alternative voting methods for the 2010 Municipal election process.
Manymunicþalities have turned to alternative voting methods with the intention to increase
voter turnout and accessibility and to ease the election process. In fact, voter accessibility is a
significant issue regarding customer service standards and the Accessibilig for Ontarians with
Disabilities Act. The initial draft of the Accessible Information and Communication Standard
under that Act would require municipalities to provide altemative election methods. With the
traditional election process, Bayham has typically seen turnouts in the range of 35%. The
current budget for a traditional election is $14,000.
2. Ouestions: In accordance with Section 8 of the Municipal Elections Act, 1996, as amended,
submission of a by-law or question may be made at a municipal election to seek public input as
follows:
8 (1) The council of a municþality may pass a by-law to submit to its electors,
(a) a proposed by-law requiring their assent;
(b) gubjegt to section 8.1, a question not otherwise authorized by law but within the council's
lunsclrctron;
(c) subject to section 8.1, a question, the wording of which is established by an Act or a' ' regúlation under an Ait. 1996, c. í2, Sched., s. E (t); 2000, c. 5, s. 27 (l).
Staff Comments
l. Voting options: There are a wide array of alternative voting methods currently available to
municipalities, including internet voting, phone voting, touchscreens, vote tabulators, and mail-in
voting. These methods can be implemented separately or can be integrated. The basic
considerations for an alternative method include:
. Integrity and secrecy of voting. Reliability and accuracy. System Accessibility and ease of use. Is the system Economical and affordable
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Report C2009-013
On May 12th staff attended an AMCTO workshop on Alternate Voting Methods. Presentations
were made by both suppliers of vote systems and municipal staff that have implemented
alternative voting systems. It should be noted at the outset that none of the alternatives to the
traditional voting method should be expected to be less expensive to conduct.
Dominion Voting Technologies gave a presentation that included voter list management, voter
list strike-ofi "ballot on demand" printing, poll and central tabulation and remote voting by
internet or by mail. Additional options included web based results rqrorting, recount, auditing
and transparency features.
Intelivote Systerns lnc. outlined options that included management of the preliminary list of
electors (PLE), internet, telephone and wireless electronic voting systems without any paper
ballot. It was indicated thatT}Yo of voters will participate in electronic voting, and the remainder
tlpically need some form of physical voting option.
The presenter of the Intelevote systems advised that the cost of electronic voting is based on a $
per elector, and suggested their cost is $3 with a minimum of $15,000. There would be some
other expenses such as advertising, staffing and other typical election related costs.
In regard to electronic voting (internelphone voting), voters would be able to access the system
from any internet/phone connection. Public sites would need to be set up to serve those without
home access capability. Most equipment can be purchased, rented or leased. With the four year
Council term, and changing technologies, it is not recommended that equipment be purchased. It
is uncertain at this time whether internet or telephone services will operate effectively through
Amtelecom equipment. These systems are tested and were used by 18 different municipalities in
the 2006 election.
The mail-in voting option similarly allows voters to particþate from any location and extends the
available voting period. Thsre are no voting stations, advance polls, or proxy voting and fewer
temporary election staffwould be required. In this system, one voter kit is mailed to each voter
on the list, the voter follows the instructions provided and mails the ballot in the postage paid
envelope to the Municipality for counting manually or by vote tabulators. Tabulators are
estimated to cost $9,000, but again rental or lease of any equipment would be suggested.
Additional advertising is recommended to ensure electors are aware of and understand the
system. The system is a trusted and secure way to encourage more people to vote. Vote by mail
was used in 109 municþalities in 2006.
The costs as put forward by suppliers was generally supported by Municipal presenters. It was
indicated that the average cost Canada wide for municipal elections ranges between $4.25 and
$6.00 per elector. Based on Bayham's elector count of 5234 in 2006, elections costs can be
expected to range between 522,245 and $31,404. Municipal presenters with experience with
several voting methods indicated the following cost experience:
. Traditional Vote :
. Telephone Vote :
. Mail-ln Vote :
$4.65 per elector
$4.30 per elector
94.24 per elector
As mentioned earlier, the altemative voting methods can be utilized individually or integrated
with other methods. Staff who have experience with these systems however do not recommend a
combination at least initiall¡ to ensure that there is not elector confusion or concern.
-2-
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Report C2009-013 -3 -
Staff suggest Council authorize further pursuing the option of a Vote by Mail election system.
The system would be intended to include a central vote tabulator (rent or lease), and voters list
software. In this option, there would not be any hardware acquisition, and the Municipality
would not be 'rtied'r to this system to allow future flexibility. Vote by mail still provides a
physical ballot, and it is our opinion that this will therefore be an easier transition for Bayham
electors. Additionall¡ this is a well proven system, with wide spread use in Ontario.
2. Ouestions: A specific byJaw or question may be mandated in accordance with an Act or
Council may wish to seek public input regarding a matter or question. An example could be the
cessation or expansion of a particular service. To do so, there is a limited time within which the
current Council must pass such a by-law.
Conditions re: submítting a question
S.1 (1) A by-law to submit a question to the electors under clause 8 (1) (b) or (c), (isted
above)
la) shall be oassed at least 180 davs before votine dav in the election at which it is intended to' ' submit tËe question to the eleciors; (May 12, IOtı¡
(b) cannot be amended after the last date referred to in clause (a); and
(c) despite clause (b), can be repealed on or before nomination day and, if the election does not
include an election for an office, on or before the 31st day before voting day. 2000, c. 5,
s. 28.
Results -when binding
S.2 (l) The results of a question authorized by a by-law under clause 8 (l) O) are binding on
the muiúcipality which passèd the by-law if,
(a) at least 50 per cent of the eligible electors in the municipality vote on the question; and
(b) more than 50 per cent of the votes on the question are in favour of those results. 2000, c. 5,
s. 28.
As well, placing a by-law or question on the ballot warrants considerable attention to detail and
staffpreparation time to ensure the validity of the vote.
Staff suggest Council consider whether there are matters in the foreseeable future wherein public
input within the election process is desirable. Should such be the case, staff are of the opinion
that more, rather than less ample time for preparation be provided.
Strategic Plan Goals include:
Goal # 1 Practice responsible financial management
Goal # 3 Create a positive business atmosphere
Goal# 4 Be dedicated to service excellence
Goal # 6 Provide and encourage attractive lifestyle choices
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Report C2009-013 -4-
Recommendation
*THAT Staff be authorized to pursue a vote-by-mail election system for implementation
for the 2010 municipal election."
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VOTE COUNTING EQUIPMENT & ALTERNATIVE VOTING METHODS
Background
Municipal election legislation contemplated alternatives to a manual hand count
as early as 1976 when punch card voting was first introduced in Ontario. Since
then, the legislation has continually expanded and now provides for the use of
"voting and vote counting equipment" and for "altemative voting methods" such
as mail, telephone and Internet. lt is also possible to combine an alternative
voting method (such as vote-by-mail) with an electronic counting system (such as
a central count tabulator) and to offer different methods for advance voting and
election day voting. "We've come a long way, baby!"
Clerks thinking of moving to either voting/vote counting equipment or an
alternative voting method, should consider the following in their decision-making:
. the system ensures the integrity and secrecy of the election process;. the system is reliable and accurate;. the system is user friendly and accessible to electors; and. the system is economical and affordable.
It is also important to keep in mind how the system will perform in the event of a
recount.
It is advisable to get your council's approval early in the process. Othenrvise, you
may be going down a path that your council is not prepared to take.
Accessible Voting
An additional emerging consideration is what the Accessible lnformation and
Communication Standard to be issued under the Accessibility for Ontarians with
Disabilities Act will say about elections. The proposed standard released for
public comment earlier this year said, "Secure voting methods (such as online
and lor telephone) shall be implemented to allow persons with disabilities to vote
privately and independently." AMCTO asked that it be reworded to leave it to
municipalities to determine, in consultation with their local communities, what
specific measures should be used to achieve this objective. Apart from any legal
requirements, improved accessibility to municipal elections is now a public
priority, and clerks should be thinking now about how to make the 2010 elections
the most accessible ever. AMCTO will be providing information on options over
the coming months. Please stay tuned!
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Vote Gounting Equipment
Central count tabulators, poll level tabulators and touch screens are the systems
in use in Ontario today. Clerks should contact other users to discuss the
advantages and disadvantages of each. Remember that a by-election is an
excellent opportunity to try out the equipment.
Clerks need to decide whether they want to buy or rent the equipment. The
current trend is to rent since this avoids a large capital outlay, eliminates ongoing
annual maintenance and support costs and doesn't lock you into a particular
system for a number of elections. Renting also allows you to take advantage of
advances in technology and equipment refinements in response to market need.
The new accessibility features for tabulators and touch screens are a prime
example.
Alternative Voting Methods
The use of altemative voting methods has soared in Ontario since those first
brave clerks'Jumped in" back in the 1997 election, implementing either vote-by-
mail (19 clerks) or telephone voting (3 clerks). Not only did they realize the "fall
didn't kill them", they were instrumental in getting others to join them. By the time
of the 2006 election, of the 344 municipal clerks who participated in AMCTO's
post-election survey, 109 used vote-by-mail and 18 used a combination of
telephone and Internet voting as their principal voting method.
COMMUNICATIONS TO COUNCIL
Questions on the Ballot - section 8:
Section 8 of the Municipal Elections Acf (MEA), 1996 enables council to pass a
by-law to submit a question to the electors or a by-law requiring elector assent.
This by-law must be passed at least 180 days before voting day. The last day for
passing such a by-law is May 12,2010.
While this seems a long way off, there are processes that need to be followed not
the least of which is whether or not council has even considered its option to
place a question on the ballot. lf it does, there are rules to follow. Reports and
financial calculations which will have to be presented on the matter and the more
time you have the better.
The question must concern a matter within the jurisdiction of the municipality and
may not concern a matter which has been prescribed by the Minister as a matter
of provincial interest (see O.Reg.425lOO). The question must be clear, concise
and neutral and must be capable of being answered by a "yes" or "no". Before
passing the by-law directing the submission of a question to the electors, council
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must hold a public meeting to consider the matter for which the clerk shall
provide a minimum of 10 days notice.
Within 15 days of the passing of the by-law, the clerk must provide notice of the
passage of the by-law which must include the wording of the question in addition
to a clear, concise and neutral description of the consequences of the question if
it is approved or rejected. In addition, an estimate of the costs, if any, that the
municipality may incur in implementing the results of the question must be
included in the notice as well as a description of the legislative right to appeal
and the last day for filing notice of appeal.
The Minister or any other person or entity may appeal the by-law within 20 days
of the notice of passage being issued on the limited grounds that it is either; not
clear, concise and neutral; or it is incapable of being answered in the affirmative
or negative. Appeals are addressed to the Chief Electoral Officer of the Province
of Ontario and filed through the clerk who is required to forward these notices
and any other information or material required within 15 days of the final filing
date.
The Chief Electoral Officer is required to hold a hearing within 60 days of
receiving the notices of appeal to determine whether the appeals should be
dismissed or allowed in whole or in part.
Results of the question are binding if at least 50% of the eligible electors vote on
the question and of those, more than 50% of the votes are in favour of those
results.
lf the results are binding and the "affirmative" received the majority of the votes,
the municipality is required to pass any by-law or resolution to implement the
question, meeting any legislative requirements if applicable, between 14 and 180
days after voting day.
lf the results are binding and the "negative" received the majority of the votes, the
municipality shall not do anything to implement the matter for a period of 4 years
following voting day.
Based on the recent news coverage, you may also wish to address the
requirements of the Fluoridation Act relating to the establishment or
discontinuation of a fluoridation system as part of the water supply, as part of
your communication to council. Note that the final date for a question or the
receipt of a qualified petition to place such a question on the ballot is September
1"t of the election year.
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Lanquaqe of notices and forms - section I
ln addition to the requirement for bilingual notices and forms recognizing French
language rights relating to the French-language district school boards, council
may pass by-laws allowing the use of French in addition to English in prescribed
forms and the use of French and other languages other than English in notices,
non-prescribed forms and other information provided under the MEA, 1996.
lnformation provided to council addressing this ability should include translation
costs for the preparation of the materials.
You may benefit from the practice of acknowledging that multi-language notices
and forms are available upon request to minimize advertising costs. Municipal
clerks may also find it helpful to consult with your area counterparts and jointly
prepare notices, forms and place advertisements.
Votinq & Vote Gountinq Equipment. Alternative Votinq methods -
section 42
A by-law is required to authorize the use of voting and vote-counting equipment
such as voting machines, voting recorders or optical scanning vote tabulators. A
by-law is also required to authorize electors to use an alternative voting method
which does not require electors to attend a voting place in order to vote, such as
voting by mail, telephone or internet.
lf your municipality is considering equipment changes or alternative voting
methods, such authorizing by-laws must be passed at least 60 days prior to the
election. However, you will require much more time to establish the procedures
and forms for the use of voting and vote-counting equipment or alternatíve voting
methods which must be availabte for candidates by September 1't of an election
year.
You should already be reviewing alternative voting methods as recommended in
the last election express. lf your administrative assessment of the options for
voting equipment or alternative voting methods has been finalized, make sure
you receive council's authority to proceed.
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Electronic Filinq of Financial Statements - section 78
Council may pass a by-law authorizing the electronic filing of financial statements
subject to such conditions and limits set out in the by-law. As the Electronic
Commerce Act, 2000 does not apply to anything done under the MEA, 1996
(section 30) and the MEA, 1996 requires all election documents to contain an
original signature (section 14), electronic filing cannot replace the filing of a hard
copy.
Gontribution Rebates - section 82
Council may authorize the payment of rebates to individuals, corporations or
trade unions which make contributions to candidates for office on the municipal
council. Such authorization must be made by by-law which shall establish the
conditions for entitlement to a rebate and may provide for the payment of
different amounts to different individuals, corporations or trade unions on any
basis.
The by-law may also provide that all or part of the candidate's surplus, held in
trust under section 79, becomes the property of the municipality.
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Dr
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: SWOOP 2010 Orthophotography Project
DATE: June26,2009
FILE:
NUMBERzD2009-27
Purpose
This report is to advise of the Southwestern Ontario Orthophotography Project (SWOOP 2010)
and to recoÍrmend that Bayham provide a Letter of Intent for participation.
Background
Bayharn and approximately 70 other partners participated in an orthophotography project (aerial
photography) encompassing large areas of Ontario in 2006. SWOOP 2010 is a project being led by
Land Information Ontario (MNR) to update the imagery acquired n 2006 through a renewed
partnership arrangement. Partner meetings have been ongoing for several months.
In order to further this partnership, the group is now seeking Letters of lntent to demonstrate
commitment for participation. Since final costs are dependent on the area to be included and
number of participants, the Letter of Intent includes provision that should Council not ultimately
approve the expenditure, they have no legal obligation to provide funding. Based on the 2006
project, the conservative estimate for "standard" imagery by the goup would equate to $1,250 for
Bayham. However, should Bayham decide to expand its participation and acquire elevation dat4
the costs would be estimated at an additional $6,125.
The SWOOP2O10 project is anticipating moving to an RFP in fall 2009, to complete the project
in 2010.
Staff Comments
Participation in the project to provide updated imagery would be of significant benefit to the
Municipality. The information will prove useful for several functions, including planning
purposes/documents, roads pu{poses, potentially source water protection, and economic
development. With plans for improved GIS in partnership with Malahide and others, the
information should prove to be even more helpful and accessible. By partnering in the SWOOP
initiative, Bayham will be able to acquire the information at relatively little cost.
Attachments
1. Draft Form of Letter of Intent
2. MNR Outline - SWOOP 2010
Strateeic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #3 - Create a positive business atmosphere
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Appendix 3
Date
Ministry of Natural Resources
Geographic I nformation Branch
300 Water Street
2nd Floor, North Tower
Peterborough, Ontario
KgJ 8M5
Attention: Joe Kapron, A/Director, Geographic lnformation Branch
Subject: SWOOP 2010 - Lelter of lntent to Commit Funding
Dear Mr. Kapron,
This letter is to inform you that the <<< insed Organization Name >>> intends to participate in the partnership to acquire
digital Orthophotography and associated data in southern Ontario in the spring of 2010. lt is understood thatthe Ministry of
Natural Resources (MNR) is the lead for this project and requires this Letter of lntent to Commit Funding as the first
component of organizational commitment to the project. lt is expected that this letter gives the MNR the ability to continue
with the management and implementation of the project, which will include issuing the Request for Proposal and formalizing
the funding partnershíp. The amount of $xxxx.xx will be designated to this Project. <<< rnserf Organization Name >>>
agrees that they will genuinely pursue funding and a firm commitment for this project but recognize that should their Council
or Board not approve such an expenditure, they will have no legal obligation to provide funding.
The calculations above are based on information provided by the Ministry of Natural Resources and does/does not include
calculations related to the acquisition of Digital Elevation Model (DEM) products. This organization is/is not interested in a
DEM, provided that enough funding is available through the partnership. The undersigned reserves the right to opt out of that
aspect of the project should insufficient funding be committed to the acquisition and creation of a DEM, while retaining the
right to participate in the acquisition of imagery.
It is understood that the amount of funding identified in this Letter of lntent will be used in conjunction with other partnership
funding to determine the total amount of contributions available to support the Project. The final amount required by each
participant will be determined once the partnership has reviewed and accepted a Project Proposal.
Provided that sufficient funding has been committed by November 30, 2009, to complete the entire project, the undersigned
agrees to attempt to formalize the funding commitment through the signature of a legal agreement. Should insufficient
funding be committed, a meeting will be held to determine whether to limit the scope of the project (extent or products),
cancel the project, or seek additional funding. ln the event that the scope of the project is limited, the commitment above will
be reconsidered.
It is acknowledged that the products and deliverables of the Project will be made available to the funding partners with
unrestricted world-wide license to use, copy, adapt, translate, convert, modify, distribute, and sell those products.
This partnership presents a unique opportunity for public and private sector organizations to collaborate in a project of this
magnitude in order to satisfo a wide variety of business needs. We look forward to seeing this project realized and offer our
support in the goals and objectives of developing this partnership.
Sincerely,
Name
Position
Organization
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OBJECTIVE
To develop partnerships with public and private sector organizations to acquire high-resolution digital
orthophotography and digital terrain data for southwestern Ontario.
BACKGROUND
Organizations across Ontario, in both public and private sectors, are acquiring orthophotography to meet their
business needs. Duplicate projects are being flown as there are no formal mechanisms for sharing
information or for planning projects that meet the overlapping needs of multiple organizations. ln other
instances, organizations do not have the funds to acquire imagery and are forced to manage their programs
without adequate information or by obtaining a patchwork of information from other organizations that are
willing to share.
ln 2003, Lambton County involved public and private sector
participants in an aerial photography acquisition project and itwas
a great success. ln 2006, an even larger project called SWOOP
(South Western Ontario Orthophotography Project) was organized
involving nearly 70 public and private sector participants. 30cm
digital colour imagery was collected for the entire project area and
1Ocm color imagery was delivered for select urban areas.
This project (SWOOP 2010) is an attempt to acquire current,
consístent and accurate digital high resolution orthophotography on
behalf of all contributing partners. The intent is to update imagery
that was acquired in 2006 through a similar partnership funding
model. A number of original contributors have expressed a need to
collaborate on a new project to acquire imagery and potentially
elevation data that can be used by all organizations. Land
lnformation Ontario (LlO), a program within the Ministry of Natural
Resources, has participated in and successfully led a number of
collaborative efforts to acquire imagery on behalf of a large
partnership group. SWOOP 2010 represents the second
collaborative acquisition in south western Ontario. As the lead
organization for the project, Land lnformation Ontario will be the
primary contact for all aspects of the project.
A Steering Committee, consisting of representatives from private and public sector organizations, has been
established to lead the project and develop the required technical and operational specifications. Members of
the Steering Committee (identifìed in Appendix 4) willact as contacts to similar organizations so that a
coordinated, sector-based approach is used.
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FUNDING
A cost sharing arrangement is anticipated whereby each partner contributes a dollar amount proportionate to their
area of interest, distributed over the other contributing partners with a common interest in that area. Access to the
full coverage will be limited to organizations that have provided fullfunding.
The funding model is based on the successes of the other projects. Significant cost savings can be realized for all
organizatioñs participating in the project. For example, individual cost savings for larger municipalities can be
upwards of $400,000. Thiough partnership efforts like this, all contributing organizations are provided with quality
products for a fraction of the price it would normally cost
The Steering Committee is now actively promoting SWOOP 2010 to prospective partners in order to ensure that
all organizatJons have an opportunity to collaborate in funding the acquisition of imagery and elevation products'
Partnership and funding principles are described further in Appendix 2.
PRODUCTS AND USES
The data products developed during the project will have multiple uses. The terrain data is being designed to
support the generation of bigital Elevation Models (DEM) and other elevation data product derivatives. The
orthophotogiaphy will be usèd to provide context and a common base on which to capture municipal infrastructure
details sucñ as siructures and transportation features while supporting photo interpretation to capture and update
land use information, parcels, vegetation and other natural resource and environmental data. Appendix 5 contains
a list of possible Government and non-Government agencies and their respective uses for the data.
ACCESS TO PRODUCTS
Generally the copyright for the products acquired through a LIO partnership model is owned by the vendor
collecting the data. An unrestricted license is then granted to all contributing organizations.
The partnership has no authority to change or adopt any organizational policy for access to data and, as a result,
there may be many different intèrnal business policies that would come into play for those requiring access to the
products.
es" organizations that
realized if enough
ta become contributors.
aborative concePt of
each organization paying an equitable share to have access to those products.
As a result, project partners will be encouraged to refer all data requests originating from non-participants directly
to the vendor. ihis will accomplish two things: Firstly, requests to the vendor will result in increased costs and a
restricted data use license, to potential partñers who opted not to participate in the originalfunding collaborative'
Secondly, this provides and incentive for all potential funding partners to consider future acquisitions more
seriously.
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BENEFITS
update a wide variety of geospatial information.
TIMELINES & NEXT STEPS
The Steering Committee will meet on a monthly basis throughout the spring, summer and fall of 2009. The goal of
the Steering Committee will be to develop and approve the standards and specifications required for the acquisition
of imagery and elevation products for this project. As well, the Steering Committee, as industry and sector
represèntatives, will solicit input from each of their sectors to ensure that the standards developed will satisfy
business requirements. Another task of the Steering Committee will be to promote the project across their sectors
to generate more funding partners.
Communications and coordination will be provided by Land lnformation Ontario through Mike Robertson. Questions
related to the project can be directed to Mike by e-mail at mike.robertson@ontario.ca or by phone 705-755-1280.
A website (www.swoop2O10.ca) will be launched in early May to provide additional information and communication
about the project. The website will inform potential partners about SWOOP 2010 and allow three levels of access to
documents related to the project. Stakeholders will be required to sign the Letter of lntent (Appendix 3) to access
more detailed information specific to the project. A map interface will also be included to identify the areas where
stakeholders have signed the Letter of lntent. The web site will be updated with Steering Committee meeting
minutes, standards and specifications that are being considered, meeting announcements and additional material
that ís relevant to the project. Feelfree to check out the web site and offer any comments or suggestions for
improvement and functionality to Mike Robertson.
Partnership development will be undertaken at both local and provincial levels. Local organizations are encouraged
to promote the project within their jurisdiction to any organization that may be interested in contributing to the
project as a funding partner. Orgañizations that may be interested in the project, and have responsibilities that span
across localjurisdictions (such ás federal departments, large utilities like Hydro One etc.) can be directed to Mike
Robertson at Land lnformation Ontario.
Letters of lntent (Appendix 3) from organizations interested in participating ín the project will be required by early
fall in order to finalize the geographic extent and scope of the project. Those letters will be used by the Steering
Committee as a demonstration of funding commitment to the project by all potential organizations willing to
collaborate in the acquisitions. Organizations not providing the letters of intent may not be able to become funding
members and will be directed to the vendor to purchase access to the products. lt is critical that the partnership be
finalized prior to the RFP being released so that organízational funding requirements can be calculated
appropriately and consistently across the project area.
The intent will be to issue a Request for Proposal (RFP) through a public tender in the fall of 2009.
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It is anticipated that a legat agreement will be signed between the Ministry of Natural Resources (MNR) and the
successful bidder on beñalf ol tne partners. Copyright will reside with the vendor. Each partner will be asked to
sign a partnership funding agreement with MNR for full access to the products. Partnership Agreements will
need tò be in place Oy OecemOer 2009 to ensure that appropriate funding commitments are available for the
project. Financial commitments will need to be authorized by the appropriate delegated authority within your
organization and provided to Mike Robertson at the following address by December 15, 2009:
Ministry of Natural Resources
Land lnformation Ontario
300 Water Street
Peterborough, Ontario KgJ 8M5
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Page 334 of 403
CU 377, rue Bank Street,
Ottawa, Ontario K2P
tel./té1. 613 236 7238
7'
1Y3
faxltéléc. 613 563 7861
June 2009
Dear Mayor:
Re: Postal report says no to deregulation but threatens rural and small post offices and
rural delivery - Federal government to decide what happens
The advisory panel of the Canada Post Corporation Strategic Review (CPCSR) has finally issued
its report. The report examines virlually all aspects of Canada's postal service. It contains both
positive and negative recommendations,
I will begin with the good news. The CPCSR report recommends against deregulation of our
public post office. It says, "There appears to be little public support for the privatization or
deregulation of Canada Post, and considerable if not unanimous support for maintaining a
quality, affordable universal service for all Canadians and communities."
This recommendation is, in many ways, a tribute to the hundreds of municipalities that sent
letters, submissions and resolutions opposing postal deregulation to the review's advisory panel.
The CPCSR report also recommends that Canada Post's universal service obligation be defined
in a 'contract' or 'service charter' between the Government of Canada and Canada Post in order
to clarify expectations and responsibilities relating to service. It proposes that rural service be
part of Canada Post's universal service obligation (USO).
This is also good news as long as standards are reasonable and there is adequate public
consultation on the standards.
Unfortunately, the report also contains recommendations thaf are bad news for many
municipalities, especially rural and small communities.
The CPCSR report recommends that the current moratorium on post office closures in rural and
small towns be replaced with new rules and procedures, including the ability to replace public
post offices with private outlets.
Rob Menifield, Minister of State for Transport and the Minister responsible for CanadaPost, had
indicated that the government would review the CPCSR report and consult with stakeholders
prior to taking any action. However on June 18,2009 the government introduced legislation to
remove international letters from Canada Post's exclusive privilege. This amendment will
allow intemational remailers to continue to siphon off Canada Post's lettermail volumes and
revenues, thus eroding the post office's ability to provide service in remote and rural areas.
CanadaPost President Moya Greene has estimated that international mailers siphon off between
$60 to $80 million dollars per yeff in business.
CUPW believes that Minister Merrifield should be consulting with municipal stakeholders like
your community prior to taking any negative actions such as legalizingthe remailers. Canada
Post belongs to all of us and we have a right to have input into decisions that could
fundamentally alter the nature of this service.
Carsdian Union of Poslal Wofterc
$nfut des üalailleurs et tra¡ailleuses des postes
Correspondence dated June 2009 from Canadian Union of Postal...
Page 335 of 403
CUPW hopes you will consider passing the attached resolution or a similar resolution directed at
Minister Menifield.
We believe, and we hope y
delivery to rural mailboxes es to
private outlets is not in the in
federal govemment should be strength.nirrlo
in the midst of an economic crisis, not
In-closrlg, I wouldlike to thank all the municipalities that participated in the CPCSR and in
other efforts, over the years, to preserve universal, public pbstal sèrvice.
Thg.tk you as well for reading this letter and considering our request. I have included a copy of a
petition on the moratorium and remailers as well as some additiınal information on the CÞCSn
report, You can download or view the actual report by going to http://www.cpcstrategicreview-
To obtain a print copv of the reoort. call I 800 635-7943 or so toTo obtain a print copy ofTo obtain a print copy of the report, call I 800 635-7943 or go to
u can also obtain a copy of CUPW's submission to the CPCSR,
public postal service, by writing to us (377 Bank Street, Ottawa,
Ontario, K2P 1Y3) or going to http:
Please feel free to contact me if you have any questions or concems relating to this letter or the
report.
Y-ours truly,
2d-
Denis Lemelin
National President
Encl.
cc: National Executive Committee
Regional Executive Committees
National Union Representatives
Regional Union Representatives
Specialists
CUPW locals
David Christopherson, MP
Mario Laframboise, MP
Joseph Volpe, MP
Jack Layto n, Leader, New Demo cratic Party
Gilles Duceppe, Leader, Bloc Quebecois
Michael Ignatieff, Leader, Liberal Party
Stephen Harper, Prime Minister and Leader of the Conservative Party of Canada
DL/bkcnpe225
Canadian Union of FostalWoil<erc Thesþugglecørlünue;s CLC/CTC. FTQ . UNI
S]4rÍcat des favaf,lews et fa¡dfieuses des postes I-atulÞæntírue ÆE
Correspondence dated June 2009 from Canadian Union of Postal...
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SAVE PUBLIC POST OFFICES AND RURAL DELIVERY
WHEREAS the report of the CanadaPost Corporation Strategic Review (CPCSR) recommends that
the current moratorium on post office closures in rural and small towns be replaced with a
mechanism involving new rules and procedures, including the ability to replace public post offices
with private outlets.
WHEREAS the report also recommends that rural mailbox delivery be reconsidered.
WHEREAS these recommendations, if implemented by the federal government, would undermine
public postal service and jobs in our community and fundamentally change the nature of Canada
Post's retail and delivery network.
WHEREAS the report proposes that Canada Post's highly inadequate community consultation
process be used when closing or "rationalizing" a post office/outlet and that a similar process be used
when replacing rural mailbox delivery with delivery to a community box, green box or post office.
BE IT RESOLVED THAT write to Rob Merriflreld,
the Minister responsible for Canada Post, and request that the government preserve public postal
service and jobs in our community by rejecting CPCSR recommendations that would:
l. Put an end to the moratorium on post offrce closures in rural and small towns and give
CanadaPost the flexibility to close post offices covered by the current moratorium or convert
these public post offices to private outlets
2. Cut delivery to rural mailboxes without exploring all options or properly consulting with
residents or the representatives of rural delivery workers.
BE IT FURTHER RESOLVED that we request that Minister Menifield consult with the public,
postal unions and other major stakeholders to develop a uniform and democratic process for making
fundamental changes to Canada Post's retail and delivery network.
MAILING INFORMATION
Please send your resolution to: Rob Merrifreld, Minister of State for Transport, Place de Ville,
Tower C,2gthFloor, 330 Sparks Street, Ottawa, Ontario, KlA 0N5.
Please send copies of your resolution to:
1. Denis Lemelin, President, Canadian Union of Postal Workers, 377 Bank Street, Ottawa,
Ontario, K2P lY3
2. Your member of Parliament, You can get your MP's name, phone number and address by
calling l-800 463-6868 (at no charge) or going to the Parliament of Canada website:
http ://www.parl. gc. calcomrnon/ind ex.asp?Lan guage:E
3. Jean Perrault, President, Federation of Canadian Municipalities,24 Clarence St, Ottawa,
Ontario KIN 5P3
FOR FURTHER INFORMATION
Contact Gayle Bossenberry, lst National Vice President, Canadian Union of Postal Workers, 377
Bank Street, Ottawa, Ontario, K2P 1Y3, (613)236-7230 (extension 7901)
lbkcope22S
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Report of canada Post corporation strategic Review
Key Recommendations affecting Rurat and Small Communities
End to moratorium: The advisory panel of the
CPCSR is recommending an end to the current
moratorium on post office closures. It proposes
that the moratorium be replaced by a mechanism
with new rules and guidelines. The panel says its
proposed mechanism would "set postal services
expectations for Canada Post in rural Canada" but
" allow Canada Post some flexibility to deal with
emergent issues" and look at "cases where lower-
cost alternatives could be put into place,"
allegedly "with liule or no negative impact to the
communities being served."
There are huge differences between a moratorium
on public post offrce closures and a mechanism
that spells out the kind of postal service rural
residents can expect.
For example, the proposed mechanism would
allow CanadaPost to replace public post offices
with private outlets. It would also establish a new
definition of "rural."
The current moratorium was not designed to
protect rural postal service. It was designed to
protectpublic posfal service in rural and small
one-po st-office towns.
Rural and small municipalities, postal unions and
other groups participated in a rebellion against
post offrce closures and conversions (from public
to private) in the late 1980s and early 1990s. In
1994, we managed to get the newly-elected
Liberal government to agree to a moratorium on
public post offrce closures in rural and small
communities. In 2006, the Conservative
govemment agreed to continue this moratorium
after receiving hundreds of letters on this issue
from the public, postal unions and municipalities.
The time has come to once againlet our members
of Parliament and elected officials know that we
want the government to maintain the moratorium.
End to rural mailbox delivery: The advisory
panel is also recommending that rural mailbox
delivery be reconsidered where potential traffic
safety concems exist.
Rural mailbox delivery has already been removed
in many locations, Some rural residents have had
their mail moved to community mailboxes that are
no safer than the rural mailboxes at the end of
their driveway.
Canada Post should not cut delivery to rural
mailboxes without exploring all options or
properly consulting with residents and the
representatives of rural delivery workers.
In cases where a rural delivery worker identifies
unsafe roadside boxes, Canada Post should work
with the rural resident, the rural delivery worker
and his or her union representative to find an
interim solution to safety problems. For example,
the rural delivery worker could drive up to a rural
resident's door, have a neighbour accept a rural
resident's mail on a temporary basis (with
permission from the resident and neighbour), or
temporarily move delivery to a post offlrce.
Universal Service Obligation (USO) and
Service Charter: The Advisory Panel of the
CPCSR is also recommending that CanadaPost's
universal service obligation be defined in a
'contract' or'seryice charter' between the
Govemment of Canada and Canada Post in order
to clarify expectations and responsibilities relating
to service.
lnclusion of rural sen/¡ce in USO: The panel
is proposingthat rural service be part of Canada
Post's universal service obligation (IJSO).
The panel wants the Service Charter to outline
"what the government expects CanadaPost to
continue to support, with respect to rural posts,
Correspondence dated June 2009 from Canadian Union of Postal...
Page 339 of 403
over the long term. This would include specific
reference to the minimum number and location of
rural postal outlets, the access/service levels to be
provided to rural Canadians and the process to be
followed where post ofFrce closings,
ntionalizations or trans itions are contemp I ated. "
See additional information under the section
entitled "Consultation on the future of public
postal service."
New definition of rural: It is also
recommending that the definition of rural used by
CanadaPost in relation to its rural post office and
delivery networks be "communities with a
population of l0 000 or less."
Proximity based approach to rural post
offices and outlets: The advisory panel of the
CPCSR is recommending the following
proximity-based approach to rural postal offrces
and outlets:
1 . I00% of Canadians shall have access
generally equivalent to that available to
them as of the effective date of the Charter,
unless changes are made in full accordance
with the procedures prescribed in the
proposed service charter.
2. 98Yo of Canadians shall have access to a
postal service outlet within 15 kilometres
of their residence.
3. 80% ofrural households shall have access
to a postal service outlet within 7.5
kilometres of their residence.
Gonsultation on future of public postal
serv¡ce: The advisory panel of the CPCSR is
recommending that CanadaPost consult with rural
residents or rural representatives on a new set of
obligations that will replace the moratorium and
make rural servicepart of Canada Post's universal
service obligation.
It is further recommending that Canada Post
balance the universal service obligation and
financial self-sustainability by proactively
consulting with rural communities, "where
opportunities are identified, with a view to
reviewing and identifying alternative modes of
delivery and access to the network that would
serye community needs equally well and make
C anada Po st more financially self- sufficient. "
This means private postal outlets and community
mailboxes.
For additional details, see recommendations #40
to #48 of the CPCSR report.
The advisory panel believes that Canada Post's
community consultation process should form the
basis of future commrmity consultations.
Canada Post's community consultation process is
wholly inadequate. The corporation currently
consults with "community leaders" when it is
considering closing post offices covered by the
moratorium, but not the public, postal unions or
other maj or stakeholders.
When the Liberal government announced the
moratorium in 1994, it said, "As long as this
Government is in power, no rural or small town
post office will close." It promised not to make
any changes to this policy without first undergoing
"a full and comprehensive consultation with Postal
Service Customer Councils." The govemment
said, "The people will decide."
Much has changed. The Liberals are no longer in
power and Postal Services Customer Councils no
longer exist. "The people" do not really have a say
when a post office is closed or converted into a
private outlet.
Let the federal government know that you want a
say in what happens with your public postal
service and with CPCSR recoÍìmendations
affecting your community.
lbkcope225
Correspondence dated June 2009 from Canadian Union of Postal...
Page 340 of 403
Summary of Major Recommendations in Report of
Canada Post Corporation Strategic Review
Deregulation denied
The Advisory Panel recommends that Canada Post
Corporation (CPC) maintain the exclusive
privilege to deliver letters,
Universal Service Obligation
The report recommends the adoption of a detailed
Universal Service Obligation (USO) which would
be issued as a "Service Charter". The Service
Charter would be updated regularly (at least every
five years) and would include standards
concerning delivery, retail services, pricing and
the reserved arcato be covered by the exclusive
privilege. The costs of the USO would be
identified and covered primarily through services
covered by the exclusive privilege.
Delivery modes including door to door
delivery
The report recommends the CPC Annual Report
contain an analysis of the cost and environmental
impact of each different type of delivery mode
including community mailboxes (CMBs), door to
door, centralized delivery etc.
Rural delivery safety
The report recoÍtmends rural mailbox delivery
be reconsidered in light of safety concems.
lnternational mail
The report supports the removal of outbound
international mail from the exclusive privilege.
Modernization plan
The Advisory Panel supports CanadaPost's $3
Billion modernization program. CPC should
provide a detailed plan to the government. CPC
should be permitted to borrow up to $1.7 Billion
to finance the implementation of the program.
Environment
Benchmarks should be established to ensure that
CPC's modernization program reduces its carbon
footprint.
Third party review of collective
agreements
The Advisory Panel recommends that an
independent third party work with Canada Post
and its unions to review existing collective
agreements to identi$ whether any parts will
inhibit the modernizationplan or impede
productivity improvements necessary to ensure
CPC' s financial self-sustainability.
Public policy objectives
The report recom.mends that CanadaPost should
not be required to subsidize services designed to
meet public policy objectives, such as the library
book rate, goverlìment free mail, the food mail
program and the publications assistance program.
If the government wants these services to be
offered free, or at a discount rate, it should provide
the funding. It also recommended that libraries be
entitled to the volume discounts accorded other
large volume mailers.
Competitive services
The report recoÍrmends CPC be allowed to
continue to provide competitive services such as
admail and courier services. Also the Corporation
should leverage its networks and develop new
revenue streams related to its core business.
Employee share ownersh¡p plan
The report recommends that the government allow
CPC to introduce an employee share ownership
program.
Correspondence dated June 2009 from Canadian Union of Postal...
Page 341 of 403
Rural postal services
The report recommends rural postal service be
included in the USO. Detailed obligations for
minimum services, locations, access and service
levels and the process to govern closings should
be included in the Service Charter. It also
recommends that rural should be redefined as
communities with a population of 10,000 or less.
Concerning the moratorium the Advisory panel
recommends CPC be allowed to use private sector
franchises in rural Canada. CPC should consult
with rural communities to review and identify
altemative modes of delivery and access to
services.
Postage rates and dividends
The report recommends a new price cap which
would reflect CPC's overall costs including labour
and transportation. At minimum the price cap
should be no less than inflation. A significant one-
time increase may be necessary. There should be a
relaxation of the requirement to pay dividends
during the modem ization pro gram.
Postal councils
The report recommends that CanadaPost maintain
the National Advisory Council and create a major
postal users council, a rural postal user council
and a small and medium sized enterprise council.
Productivity
The report recommends that CPC intensi$, its
efforts to improve productivity and report the
results.
Financial framework
The report recoÍrmends the 1998 Policy and
Financial Framework be adjusted to reflect the
costs of the USO and Service Charter and the
impact of the modemization program.
No regulatory agency
The report recommends the mechanism of a price
cap instead of the establishment of a regulatory
agency. The Advisory Panel recoÍtmends that
forecasts of rate increases be included in the Five
Year plan and publicized.
Pension obligations
The report recommends that the government and
CPC ensure that funding obligations for the
pension solvency deficit do not impede the
modernization program.
Partnerships
The report recommends CPC partners with other
firms and/or competitors.
Governance
The Advisory Panel strongly believes the
oversight of the corporation should rest primarily
with the Board of Directors. The report
recommends specific roles for the Board of
Directors and describes the division of
responsibilities between the government and the
Board of Directors. The CEO should not be on the
Board of Directors.
Postal services work¡ng group and
un¡versity chair
The report recommends the establishment of a
Postal Services Working Group comprised of
senior representatives from various government
departments and agencies. It also recommended
the creation of a university chair in postal studies.
Regular Canada Post strategic rev¡ews
The report recommends conducting a strategic
review of Canada Post every five years.
Government oversight
The report recommends that the Board of
Directors deal directly with the Minister of
Finance on financial matters and with a Minister
of a program department (cunently Minister of
Transport) on regulatory or social matters.
lbkcope225
Correspondence dated June 2009 from Canadian Union of Postal...
Page 342 of 403
Petition to the House of Commons
WHEREAS the federal government is considering ending the cunent moratorium on post office closures.
WHEREAS the federal government has introduced legislation to legalize the activities of remailers, which
will erode the revenues of Canada Post Corporation needed to maintain its current Universal Service
Obligation.
WHEREAS our public post office plays a key role in our social and economic life by providing the
infrastructure that healtþ communities need to thrive and businesses need to grow.
We call on the Government of Canada to maintain the moratorium on post office closures and withdraw the
legislation to legalize remailers.
We also call upon the Government of Canada to instruct Canada Post to maintain, expand and improve
postal services.
Signature Address
(Sign your name, Do not print.) (Give your full home address
or your city and province.)
Please send the petition with original signatures to
Your local MP c/o House of Commons, Ottawa, Ontario, KIA 0A'6
No postage required
hkcope225
Correspondence dated June 2009 from Canadian Union of Postal...
Page 343 of 403
Correspondence dated June 2009 from Canadian Union of Postal...
Page 344 of 403
THE CORPOR,A,TION OF THE MUNICIPALITY OF BÄYIIAM
BY-LAW NO.2009-049
A BY.LAW TO AUTHORIZE THE RENEWAL OF A¡[ AGREEMENT BETWEEN THE
MUNICIPALITY OF BAYHAM
ANI)
NORFOLK DISPOSAL SERVICES LIMITED
FOR THE PROVISION OF \ilEEKLY COLLECTION AND DISPOSAL
oF RECYCLABLES, WEEKLY COLLECTION AND DISPOSAL OF
RESIDENTIAL & COMMERCIAL \ilASTE AND BT]LK COLLECTION
BINS IN THE MUNICIPALITY OF BAYHAM
WHEREAS the Council of the Corporation of the Municipality of Bayham did pass By-law 2001-51
and By-law 200I-52 on May 17,2001 atthonzrng the Mayor and Clerk to execute agreements for
the weekly collection and disposal of residential &, commercial waste and bulk collection bins with
Norfolk Disposal Services Limited and the weekly collection and disposal of recyclables with McQ
Handling Inc., respectively, in the Municipality of Bayham;
Af[D WIIEREAS the Council of the Corporation of the Municipality of Bayham did by resolutions
of Council dated January 17, 2002 and January 9, 2003 approve assignment of the McQ Handling
Inc. contract for recycling to BFI Canada and subsequently to Norfolk Disposal Services [nc. for the
remainder of the term to expire I|;4.ay 22,2006;
AND \ilIIEREAS the Council of the Corporation of the Municipality of Bayham passed By-laws
No. 2006-025 and 2007-113 to extend such contracts for further two and three year period, pursuant
to the proposals submitted by Norfolk Services Limited dated January 31,2006 and March 2009;
AND \ryHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
further extending such contracts with Norfolk Disposal Services Limited for a further period to
expire June l, 2011 pursuant to the proposal submitted by Norfolk Disposal Services dated February
23,2009 as amendedJune 18,2009;
NOW THEREFORE THE COTJNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Agreements between and the Municipalíty of Bayham and Norfolk Disposal Services
Limited, as assigned, be extended for a further term to end June I,2011, with the incorporation
of amendments as contained in the proposals from Norfolk Disposal Services Limited dated
February 23,2009 and June 18,2009, attached hereto as Schedules "A" and "8" respectively;
2. TIIAT all other terms and conditions of the assigned agreements, as amended, be and remain
in effect;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY
OF JTJLY 2009.
MAYOR CLERK
Draft By-Law 2009-049 being a by-law to aluthorize the renew...
Page 345 of 403
NOMFO[K
NORFOLK DISPOSAL SERVICES LIMITED
R.R. 3, WATERFORD, ONTARTO NoE 1Yo
(519) 443-8022 . 1-800-616-0347
Municipality of Bayham
PO Box 160
9344 Plank Rd
Stratfordville, On
NOJ l.YO
February 23 2OO9
Attention: Gerry LaMay
Further to our conversation of February 5 2009 with regards to a 2 year extension of Mun. of
Bayham's Waste and Recycling Curb Collection from June L2OO9 to May 31.20tt. We have
arrived at the following rates.
Disposal of Waste at S 67.00 per metric tonne
Waste Collection at $13,199.96 per month
Recycling Collection and Dispos al at 512,687 .32
Recycle Processing at S 10.00 per metric tonne
Bulk Collection Bins- 6 cu yd at S 50.00 per lift
40 cu yd at S 145.00 per lift plus landfill
All prices exclude GST
Annual adjustments to the contract amounts will continue as per the existing
agreement.
Robert J Barrett
Waste consultant\acct.exec
NDUSTRIAL . COMMERCIAL - CONSTRUCTION
Front end loader containers - Roll off containers - curb service
Transfer Station and paper recycling plant located at 380 Main St. S., Waterford
Draft By-Law 2009-049 being a by-law to aluthorize the renew...
Page 346 of 403
NOMFO[K
June 18,2009
Municipality of Bayham
P.O. Box 160,9344 Plank
Straffordville, ON
NOJ lYO
ECEIVED
JUN 1 I 2009
NORFOLK DISPOSAL SERVICES LIMITED
R.R.3, WATERFORD, ONTARIO NoE lYo
(519) 443-8022 . 1-800-616-0347
Road
Attention: Mr. Kyle Kruger C.M.O Administrator
Dear Mr. Kruger
RE: Contract Extension- Municipality of Bayham
MtJNICIPALITY OF EAYHAM
In response to your letter of May 19,2009 regarding the proposal for the new recycling
processing fee to be incorporated with the collection contract, we agree with the quarterly
review (based on the average return on recyclable goods in February 2009) however,
based on the price sheet published by CSR (www.csr.otg see attached) it would appear
that the following price structure would more accurately reflect the yearly averages from
2000 to 2008 being $124.11.
If the average return on recyclable goods increases by $ 35.00 per tonne (from the
February statistics of $ 54.00 per tonne) the recyclable processing fee will be reduced to
$ 5.00 per tonne for the quarter.
If the average return on recyclable goods increases by $ 70.00 per tonne (from the
February statistics of $ 54.00 per tonne) the recyclable processing fee will be reduced to
$ 0 per tonne for the quarter.
Please contact me when you have had a chance to review this proposal.
Yours truly,
ót*,-,ilth
Bernard Debono, General Manager
cgÆD
file: correspO9
INDUSTRIAL . COMMERCIAL - CONSTRUCTION
Front end loader containers - Roll off containers - curb service
Transfer Station and paper recycling plant located at 380 Main St. S., Waterford
Draft By-Law 2009-049 being a by-law to aluthorize the renew...
Page 347 of 403
Page 348 of 403
Lt>
June 19, 2009
Mayor Lynn Acre
Council of the Municipality of Bayham,
I regret to inform you that it has been agreed by the Port Burwell-Bayham
Horticultural Society, that due to unacceptable interference, we can no longer
maintain the gardens at the Port Burwell Cenotaph.
I had a conversation with an individual at the Legion who informed me of the
intent of the Cenotaph Chair and himself, to spray around the gardens and Memorial
Stones inside the Cenotaph. I plainly told this person that as President of the Hort.
Society and Town Planting Chairperson that although we appreciate the help,
spraying is illegal and the Hort. would not work in a garden that had been sprayed
due to a previous experience that lead to a nasty skin rash on one of our Volunteers.
As well, I said that I would appreciate it if the Cenotaph Chair could inform me of
any work that is to be done at the Cenotaph, beforehand.
It has come to our attention, that in fact on Frida¡ June 12,2009, the Cenotaph
Chair and this person did spray the gardens and Memorial Stones. In doing so, they
damaged some of the plantings that we had planned to remove and use elsewhere,
such as a Butterfly Bush.
Although we enjoy the help of all Volunteers, we prefer those that are aware of
what we are trnng to do in the gardens so that plantings are not damaged or thrown
away because of ignorance. 'We also feel that this is a blatant disregard of our
position in the Community. It takes us a lot of effort, time and money to do what we
do and we feel that we should at least have been informed correctly and had a
chance to give our opinions, before any work is done that could interfere with what
we are doing.
As you know, our Society has been having trouble with Membership for the last
few years, but we have always tried to keep up with our attempts to beauti$z the
Community. The Cenotaph has always been a priority, after the Concrete Planters
are done in spring, and we feel badly that this will no longer be so.
Yours in Gardening,
Shelley McGee
President
Port Burwell-Bayham
Horticultural Society
Correspondence dated June 19, 2009 regarding concerns from t...
Page 349 of 403
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2009-092
BEING A BY.LAW TO AMEND BY-LAW 2009.006
A BY.LAW APPOINTING MEMBERS TO
WHEREAS the Council oftheMunicipalityof Bayham didbyByJaw 2009-006 appointpersons to
Boards and Committees for the purposes of the Corporation;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham did by ByJaw 2009-
07 4 at;nend ByJaw 2009 -006;
AND WIIEREAS the Council of the Corporation ofthe MunicipalityofBayham deems itnecessaryto
further amend such byJaw;
NO\il TIIEREFORE TIIE COI]NCIL OF THE CORPORATION OF THE MT]MCIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the name Shelley McGee be removed as a mernber of the BaÉauq-gøotaph
Committee
2. TIIAT in all otherrespects, ByJaw 2009-006 is hereby confirmed and remains unchanged;
3. THAT this byJaw shall come into force and take effect upon final passing.
REN) A FIRST, SECOIYD AND THIRD TIME AND FINALLY PASSED THIS 16th DAY
oF JULY 2009.
MAYOR CLERK
Correspondence dated June 19, 2009 regarding concerns from t...
Page 350 of 403
THE CORPORATION OF THE MUNICIPALITY
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Siltation Study - Port Burwell Harbour
OF BAYHAM
Jtr'\e- 18lo9
âco9 '3 3Y
DATE: June 9,2009
FILE: E \O
NUMBERz C2009-12
PurDose
This report is to advise Council of the outcome of inquiries regarding obtaining a Siltation study for
the Port Burwell Harbour area.
Backsround
As a result of on-going discussions with DFO (Small Craft Harbours), and Council interest in
siltatior/current patterns at the harbour area, Council requested staff obtain estimates for a "Coastal
Processes Study".
Staff made inquiries with several firms, and identifred Shoreplan Engineering Limited as a qualified
firm. That firm was able to provide a proposal, which totals $24,500 plus taxes.
Staff Comments
The proposal as received has been shared with SCH for comments and input. SCH staff have
indicated the proposal meets the needs as has been previously discussed, with perhaps very minor
amendment to include more review/presentation of options. It has also been indicated that they would
be in a position to share the costs of such a study on 50/50 basis. The 2009 municipal budget does not
include provision for such a study. As such, should the municipallty proceed, funding would be
required from reserves and/or the 2010 capital program.
At this time, only one proposal has been pursued. Though staff understand the number of qualified
firms are very limited, other may also be able to provide proposals.
Options
1. Proceed with the Siltation Study as proposed by Shoreplan Engineering (subject to agreement with
scH).
2. Proceed with a formal call for proposals for a Siltation Study for the Port Burwell harbour area.
3. Defer consideration of the matter to the 2010 municipal budget discussions.
Strateeic Plan Goal(sl
Goal #1 - Practice responsible financial management
Goal #3 - Create a positive business atmosphere
Recommendation
THAT staff be authorized and directed to proceed with a formal call for proposals for a Siltation Study
for the Port Burwell harbour area.
Staff Report C2009-12 regarding Siltation Study - Port Burwe...
Page 351 of 403
Page 352 of 403
Eden & A¡ea Community Centre
56967 Eden Line
Eden, Ontario
NOJ IHO
July 16,2009
The Corporation of the
Municipality of Bayham
9344Plank Road,
Straffordville, Ontario
NOJ IYO
Dear Mayor, Deputy Mayor and Council Members,
We, the members of the Eden and Area Community Centre and other interested citizens are
writing to confirm our desire to continue to keep operating the Eden and Area Community
Centre as a Community Centre run by us.
In regards to matters presented to us and previously discussed, we propose that the
Municipality of Bayham remove the asbestos, replace the piping, replace the old water heater,
and fix the valves, as soon as possible.
As per the attached sheet from the lease you have with us - Section 6 Municipality's Covenants
Part b Heating and Air Conditioning, we would appreciate your attention to fulfilling your duties
stated there. This will also help to accomplish #2 of your strategic plan goals to ensure reliable,
well maintained and secure infrastructure, that was stated in the Staff Report given to the Eden
and Area Community Centre executive by Kyle Kruger at the May 19, 2009 meeting with us.
Immediate attention is required to remove the asbestos and replacing the piping; as cold
weather will soon be upon us again and we will need heat to function in the building.
Once you have fulfilled your obligations by removing the asbestos, replacing the piping,
replacing the old water heater and fixing the valves, we would oversee the installation of the
ceiling tiles that you supply us witl¡ that meet the proper specifications of the Building and Fire
Codes.
Another important reason for the Municipality of Bayham to retain the building and to bring it
up to Fire and Building Code is its potsætid use as an emergency shelter for the north end of
Bayham (Ward #3). There is presently no other suitable building that could be used in the event
of disasters, examples being tornadoes, chemical fires, snow and ice storms. With the fact that
there are two trailer parks in close proximity to Eden, and they are often subject to terrible
damage if a tornado goes through an area, the Eden and Area Community Centre might be
required to provide an emergency shelter. Also the fact that our weather is becoming more
unpredictable and the winds stronger every year this may be another point to consider. The
continued use of the building run by a public, community goup but owned by the Municipality
would insure that the building would be available to be used in the event that a disaster did occur.
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 353 of 403
2.
The dynamics within and around Eden have been changing. There have been new houses built
to the east and west of Eden, and there is the potential for many more houses to be built to the
north and south of Eden. To the west of Eden, North Hall has many new homes. It would a
shame to lose the building just when it may be needed the most. With such a great increase in
people and the probability of even more people to come, the potential for use of the Eden and
Area Community Centre also increases.
The building has been apart of Eden's history for forty-nine years. The building as Eden
Public School turned out many fine individuals. In the future it may be one of a few examples
in Ontario of what a four roomed school looked like. Presently the Eden and Area Community
Centre holds plaques with the names of some of Eden's finest athletes on, and it could hold even
more items of Eden's history. Some of the people who have attended the Eden Reunion have
pictures of Eden as it once was and photographs of people who once lived here. Many would
probably donate copies of their pictures. It has the potential to be a place where some of Eden's
history may be stored, but even more importantly where it could be displayed where both locals
and visitors can see it. It has for a long time been a part ofEden's history and continues to make
history through the various events held at the Eden and Area Community Centre. Therefore we
see no reason why needed repairs can't be done and let it continue to be part of Eden's history, as
our Community Centre.
These are some reasons why we think that the Eden and Area Community Centre should
continue with the needed repairs and upgrades made to the building so that it meets Fire and
Building Codes.
To help do what is required to bring the building up to codes and to practice responsible
financial management, which was the #l strategic plan goal stated in the same Staff Report
previously cited, we understand that there is infrastructure money available for updating facilities
and that grants can be applied for by the Municipality. The Municipalþ could apply for
infrastructure grants to offset the costs of fixing the building. If the Eden and Area Community
Centre was to be designated an emergency shelter, would there be grants available that could be
applied for? We propose that the staff at the Municipality who specialize in doing this, set about
investigating these possibilities and whatever other ideas they might have, and put the wheels in
motion for securing these grants to help minimize the costs to the taxpayers of Bayharn, for
bringing the Eden and A¡ea Community Centre up to Fire and Building Codes.
We also understand from a Bayham resident, who is in the construction business, that since we
are a volunteer group that does make money and with the kind of work that needs to be done to
the building, we stand a chance of securing a Trillium Grant. He is willing to help us do the paper
work and guide us through the process in hopes of securing a Trillium Grant.
If we secured a Trillium Grant, that grant money would also go to lowering the cost of
bringing the building up to Fire and Building Code; thereby, making the infrastructure more
reliable, better maintained and more secure and lowering the cost to the Municipality which would
practice financial responsibility. The Trillium Grant would meet both of the goals stated in the
Staff Report.
We understand that grants take time to come through or we might not secure one at all. So we
propos€ that we take things one step at a time and get the things done that need to be done right
away - those being the asbestos removed, the piping replaced, the water heater replaced and the
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 354 of 403
3.
valves fixed. Then if the Fire Chief and Building Inspector would set up a time line when things
need to be done by, that would give us a chance to see what things \rye can help do with your
support, and the things that the Municipality will have to do without any help from us.
Some things still need to be clarified for us, besides the time structure. The matter of handicap
washrooms is one ofthem. We have an offer from an engineer to draw up handicap washroom
plans. However we still do not see why we have to have nvo handicap washrooms. Many places
have only one handicap wash¡oom. It is marked "Handicap" and only people that are handicap -
male or female - use that one. Why do we need to have two? If we have one unisex handicap
wasfuoon¡ that way the person assisting the handicap person can go in with him or her and not
be worried about what gender they are. For example, if a husband is with a wife that needs
assistance, does he go in the male or female washroom? If it is just designated for the handicap
and is unisex, it doesn't matter. It is more practical and one handicap wash¡oom would cost a lot
less than two. Doing only one handicap, unisex washroom would be the financially responsible
thing to do, if only one meets the requirements of the codes and the law.
Also we would like to know if the handicap washroom(s) iVare not going to be in the other
wash¡ooms, do we have to have an engineer, do plans for those two washrooms too, or can we
just fix them up? We have five toilets already purchased and paid for, waiting to be put in. We
have people who volunteered to help put them in, and we hope to proceed as planned as soon as
we have input from you. The toilets were a cqst that we had already assumed. New toilets would
definitely improve the washrooms. They would look better, work properly, use less water, not
leak or sweat in the heat making the floors wet, and not run all the time. Before this whole matter
arose, we were already using our own money and initiative to help maintain and improve the
infrastructure ofthe building which is one of your goals.
Please do remember that we do pay our bills - hydro, gas, sewer, snow removal - as is our
agreement with you. We have so far run with a profit. We have kept our costs to the municipality
at a minimum. The only expenses that we are aware of are: the original cost of the building and
parkland, the driveway which you paved, and the roof which you fixed.
Like all ofuq the building is getting older - its birth date was 196l - and all of us know that
buildings take care, and that repairs must be done either on a regular basis or all at one time. The
building itself has only cost the repair of the roof The fact that the building's function changed
from that of a school to a Community Centre, is one reason why costs have to be incurred to
bring the building up to Fire and Building Codes that are required for a Community Centre.
With required repairs, the building can continue to be a Community Centre for us, a harbinger
of history for the village, and potentially a haven in times of disaster if it is designated an
emergency shelter. Now we provide a place where people can meet to have meetings, have
churcl¡ play cards, have special events, have breakfast with their friends, have suppers, bake
sales, yard sales, etc. We provide a place that people can rent at an affordable price for all kinds
of . parties - birthday, anniversary, Christmas, New Year; showers - bridal, baby; reunions - the
old timers, family, school. It has even been used for a wedding reception, for funeral luncheons,
for a voting station, and numerous other functions. It is a building that has had many varied uses
and we would like to see it continue to be a used and be a useful part of Eden itself and the area
surrounding Eden.
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 355 of 403
4.
In conclusion, since our resources financially are limited, we will help do what we can do,
mostly through providing some labor, and purchasing materials with your advice and financial
backing if you wish, when some items may be purchased at a lower cost by us than if they were
tendered and purchased by the Municipality. We'll help do things where we are qualified arrdlor
able to do them. We have given reasons why the Community Centre is an asset to the people of
Eden and the surrounding aren, and in the future how it could be potentially more. This is what
we propose for your consideration in deciding whether to let us continue using the building as a
Community Centre.
Yours truly,
The Members ofthe Eden & Area
Community Centre and Interested
Citizens
Post Script: We would appreciate knowing your decision about our continued use of the building
as a Community Centre as soon as possible. This would allow us to reassure the people who come
for brealdast the first Saturday of each month that we will be open. We will also be able to
reassure people planning to book or who have already booked the Community Centre that we will
be available for their event. We will be able to proceed with planning our fund raisers. Therefore,
a speedy reply would be truly appreciated.
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 356 of 403
(6)
(b)
MTJNICIPALITY'S COVENANTS
The Municipalþ convenants withthe CENTRE as follows:
IIEATING AND AIR CONDITIONING - during the term of this lease,
whenever heat or cooling air conditioning is reasonably required, except
during the making of repairs to heat or air condition the Premises so as to
keep them at a reasonable temperature; but if the Municipality defaults in
so doing, it shall not be liable to the CENTRE or to any person whom the
CENTRE may permit to enter the Premises for any damage including
indirect or consequential damage or damages for personal discomfort or
illness arising out of or resulting form default. The Municipality will, on
determining that repairs are required to the heating or cooling air conditioning
equipment, precede to complete such repairs with due diligence;
MUMCIPALITY' S COVENANTS
The Municipality convenants with the CENTRE as follows:
HEATING AND AIR CONDITIONING - during the term of this lease,
whenever heat or cooling air conditioning is reasonably required except
during the making of repairs to heat or air condition the Premises so as to
keep them at a reasonable temperatue; but if the Municipality defaults in
so doing, it shall not be liable to the CENTRE or to any person whom the
CENTRE may pennit to enter the Premises for any damage including
indirect or consequential darnage or damages for personal discomfort or
illness arising out of or resulting form default. The Municipality will, on
detennining that repairs are required to the heating or cooling air conditioning
equipment, precede to complete such repairs with due diligence;
(6)
(b)
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 357 of 403
JU.n- 18 lrsq
åoo e - 3bl
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Eden Community Centre - Repairs and
Designated Substances
DATE: June 12,2009
FILE: A AO
NUMBER: PR2009-14
Purpose
This report is further to Report PR2009-11, regarding Eden and Area Community Centre building
repairs/improvements and the results of a designated substances survey.
Background
Council considered Report PR2009-11 in May of this year, which outlined results of a Designated
Substances inspection, and inspections carried out by the municipal CBO and Fire Chief. A copy of
that report is attached.
After considering the information, including the
maintenance, Council authorized staff to initiate
Centre regarding the continued use of the building.
Staff and several Council members met with the Community Centre representatives May l9th. Staff
provided copies of the involved reports and some information from the Ministry of Labour about
obligations respecting designated substances. There was discussion of the information and
Community Centre representatives indicated strong desire to continue with the building. Questions
were raised regarding what would be done with the building and property should it close. At the close
of the meeting, it was agreed that the group would review the information supplied and provide their
comments and/or questions. A subsequent meeting was held involving the Fire Chief and CBO, and
the group sought clarification regarding a number of the items identified as deficient and/or in need of
repair. Interest was expressed in reducing costs by carrying out works with local volunteers/donations
where practical.
Staff Comments
At the time of writing this report, the Eden and Area Community Centre group has not yet submitted
comments, including a list of works that they may undertake. This is expected prior to the upcoming
Council meeting. As mentioned, the intent of the group is to continue use of the building as a
community centre, and have certain works carried out by volunteers. Staff would continue to provide
assistance/guidance as needed. In regard to designated substances, removal etc. would be required to
proceed as outlined in the previous report, and the necessary asbestos management plan would also
need to be hnalized.
At this time, two basic options exist - proceed with repairs to the facility, or terminate the use and
dispose of (sell or demolish) the building. In the case of a sale of the building, several issues would
need to be addressed, such as parking areas etc., however the Municipality would be able to retain the
majority of the park area. Estimates have not been produced for the costs of any demolition.
immediate and medium term costs for building
discussions with the Eden and Area Community
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 358 of 403
Íaéç L
Options
1. Commence with removal of asbestos as recommended in the Designated Substances Survey, and
other immediately required repairs (plumbing etc.), and develop Asbestos Management Plan in
accordance with regulations.
2. Initiate steps to dispose of the building.
Attachments
l. Copy of Report PR2009-l 1
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrasructure
Recommendation
THAT Report PR2009-14 be received, and Council provide any further direction to staff.
ry,{ua^io"a,
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 359 of 403
TO: Mayor & Members of Council
F'ROM: Kyle Kruger, Administrator
DATE: April30,2009
FILE:
NIIMBER: PR2009-l lSUBJECT: Fden Community Centre - Repairs and
Designated Substances
Purpose
This report is to provide further information regarding Eden and Area Community Centre building
repairs/improvements and the results of a designated substances survey.
Bacþround
In February 2009, Council considered information received outlining concerns regarding the location
of asbestos in the Eden Community Centre. The issue was discovered upon responding to requests
from the Eden and Area Community Centre to undertake repairs to the heating system/hot water tank,
and to consider repairs to ceilings damaged by roof leaks prior to 2008. Council directed that staff
proceed with a Designated Substances Survey, and inspect the building to assess other capital
needs/compliance issues.
The CBO and Fire Chief undertook inspections in late February. Staff received the Designated
Substances Survey April 29ttr, 2009.
StaffComments
The Designated Substances Survey results did identifr asbestos issues, largely as outlined in the draft
findings presented in February. Since asbestos containing materials have been confirmed, the
building is subject to requirements for an asbestos management program. The report does recommend
that certain asbestos material is in fair to poor condition, and should be repaired or removed. Also,
certain other designated substances have been identified, however these a¡e not recommended for
removal, but rather will require notice and work practices in accordance with various regulations
when the materials are disturbed (construction/demolition/disposal).
In regard to an asbestos management program, the following are the general requirements:
a) Prepare and maintain on the premises a record of the location of the asbestos containing material
b) Give any other person who is an occupier of the building written notice of any information in the
record that relate to the area occupied by the person
c) Give any employer with whom the owner afianges or contracts for work written notice of the
information in the record, if the work,
i) may involve material mentioned in the record, or
ii) may be carried on in close proximity to such material and may disturb it
d) Advise the wolkgrs gmployed !y ttrç owner who work in the buildìng of the information in the
record, if the workers may do work that
i) involves material mentioned in the record, or
ii) is to be ca¡ried on in close proximity to such material and may disturb it
e) Establish and maintain for the training and instruction of every worker employed by the owner
who works in the building and may do work in clause d), aprogram dealing with
Ð the haza¡ds ofasbestos exposure
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 360 of 403
r.réç ¿
ii) the use, care, and dispos ment and clothing to be used and worn when
doing the work
iii) personal hygiene to be observed when doing the work
iv) the measr¡res and procedures prescribed by regulation
Ð Inspect the material mentioned and update the survey at reasonable intervals (annually) or
whenever the owner becomes aware of new information relating to matters \¡/ithin the survey.
The staff inspections of the building did identifr significant other capital repairs/works- that the
building will require in the nea¡ future and works to comply with cr¡rrent fire code requirements.
These items range from small maintenance (ie: painting) to extensive renovations (ie: accessible
washroom facilities, window replacement, exterior doors, sofüt/facia repair).
Estimates to carry out immediate requirements are as follows (information from local contractors
andTor staff):
Replacement of ceiling tiles - $ 17,000
Doors,miscellaneous -$ 10,000
Removal of asbestos and reinsulation of plumbing - $ 36,800
Replacement of control valves, new water heater - $ 11,500 to $15,900
These estimates include only immediate items. Estimates have not been sought for the items such as
accessible washrooms etc. previously mentioned. In addition, staffhave just been informed of recent
additional roof leaks at the building. At this time, staff are revieùing whether repairs may fall within
the waranties from the repairs done in 2007.
Options
1. Commence with removal of asbestos as recommended in the Designated Substances Survey, and
other immediately required repairs þlumbing etc.), and develop Asbestos Management Plan in
accordance with regulations.
2. Intiate discussions with the Eden and Area Community Centre regarding the continued use of the
building.
Attachments
l. Memo of CBO February 24,2009
2. Memo of Fire Chief February 25,2009
3. Extract from Designated Substances Survey March 25,2009 - Recommendations section
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secrre inûasructure
Recommendation
TFIAT staffbe authorizedlojnitiate discussions with the,Eden and.{rea Community Centre regarding
the continued use of the building.
Correspondence dated July 16, 2009 from Eden & Area Communit...
Page 361 of 403
Page 362 of 403
TO:
FROM:
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
Mayor and Members of Council
Administrator
DATE: July 13,2009
FILE: So9
NUMBERI C2009-14SUBJECT: Cemetery Markers - Glen Erie Line
Purpose
This report is further to the issue of cemetery markers identified at the area of Glen Erie Line, east of
Plank Road.
Background
At the Council meeting of June I8, 2009, Council was made aware of the discovery of discarded
cemetery markers in the area of Glen Erie Line, east of Plank Road. It appeared, based largely on the
recollection of area residents, that the old markers had been used as fill for bank stabilization a
number of years ago. It was agreed at that meeting that engineering staff at the County of Elgin and
the Long Point Region Conservation Authority would be contacted for input. Staff also provided
notice of the issue to the Cemeteries Regulation Branch, and MPP Steve Peters (via copies of local
news articles).
Staff Comments
Staff have contacted engineering staff at the County, and have received comment that the County
would not object to activities within the road allowance regarding the markers. However, it is noted
that works within the bank would involve engineering requirements, bank stabilization, and other
considerations depending on the scope of work. County staff also advise that replacement for the
nearby bridge is not scheduled for a number of years. There are monies reserved for bank
stabilization in the area, but these plans do not include any excavation, but rather additional fill works.
Staff have also undertaken some initial consultations with LPRCA for permit requirements etc. and
with qualified contractors to determine costs involved in removing markers. Attached is a summary of
these costs from our Public Works department. These costs are estimated at $15,000 for removal of
the 5 (approximate) identified markers. Excavation into the road bank to investigate any additional
markers would be at signihcantly more cost, as stabilization works etc to maintain the road would be
required.
Options
l. Take no further action at this time
2 (a) Proceed to remove and relocate identified markers at municipal cost
(b) Proceed to remove and relocate identified markers at individual costs (as requested)
3. Pursue additional works to excavate and identiff any further potential markers
4. Pursue additional provincial interest
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#4 - Be dedicated to service excellence
Recommendation:
That Report C2009-13 be received for information.
Staff Report C2009-14 regarding Cemetery Markers - Glen Erie...
Page 363 of 403
Inter Department Memo
To:
Mr. Kyle Kruger
Chief Administrative Officer
From:
Gerry LeMay
Manager Public Works
Re:
Gravestones- Glen Erie Line
Dear Sir:
Herein please find attached a costing to collect the gravestone
from Glen Erie Line.
Trust this meets with your approval.
Sincerely
Staff Report C2009-14 regarding Cemetery Markers - Glen Erie...
Page 364 of 403
Approximate Costings to Remove Gravestone - Glen Erie Ln
- This estimation will only encompass the removal of the
existing five (5) or so stones which are present and easily
seen. If excavation into the bank begins the price will
increase dramatically.
Contractor to remove stone
$ 4,500 plus GST
Silt fencing and restoration
$ 7,500 plus GST
Approval from working in watershed
If Municipality does the work $
These rules must be adhered to
0 for permit
-Sediment and erosion control such as erosion fences must be
in place. Not working in a high flow event which is at present
time. Area where soil has been disturbed the sediment fences
must remain until vegetation has been established. Use of
vegetation or rock rubble or both as stabilization.In order to
access permits the time frame is from 3 to 5 weeks.
Surveying costs to ensure we are working on
MunicipaUCou nty property
S 2,500 plus GST
Engineer on site to ensure the stability of
toe of slope- give Engineering advice
(Shoulder of road) $145 per hour
15,000 plus GSTApproximate Total
Staff Report C2009-14 regarding Cemetery Markers - Glen Erie...
Page 365 of 403
JUN-25-?ØØ9 Ø9tØ? From:KIRI^IIN & OÊTt"lÊN 5t968,4Øs7Ø
EHÊr1gäl¡Ft tfE-
EICAUATÍXû, TßT'.çKTïÊ, SilOI{ ßEI,'OVAL
lAP.Søn & êRAVEL
To:5198663884
(5r9) 688.0350
(5r9) 688-0570
I485I EAYIIAM DR]VE
P.O. BOX 9E
TtLLsoNBuRG, oN
N4G 4H3
Page: 121
Phone
Fax
fune 25, 2009 JOn: # 09-56
Gerry Lenoy
Manager of Public WorIcs
Mmícipality of Bayham
9344 PlnnkRoed.
STRAFFORDVILLE, ON
Fax# 519.86.3884
Please accEtt our quatation for your project located on Glen Erie Line.
Renove trees es requird
Buildroad.way
Re¡nove trave stones ftom creek øreø
Load on truck and move to requìrd location øs reqaired
Our price wìll be 84,500.00, plus G.S.T.
Note: Not incfud¿d in above priæ
Conseruatiory Fßheries ønd Oceøns Permi*
Obtain permßsian from prcperty owners
If you have any questions regarding the above, pleøse contøct the wríter at 519.688.0350.
Sincerely,
DO:gs
Staff Report C2009-14 regarding Cemetery Markers - Glen Erie...
Page 366 of 403
Ø7/ø712øø9 1.2244 8423639
Fa:t 519-866-3884
MunÍcipalitY of
Box 160Straffordville,
NO,t 1Y0
K HUSTED SURVEVING PAGE ØLløI
KlNil HUSÎED SURVEYING LTD.
01 JuIy 2009
OIf TAR¡O I-AND SURVÊTOR
30,1-lÀRvEYsf.
TIuSONEURG,'ONTAßIO, N4G 3J8
TELÉFI+3NË (s I 9) 842-3638
FÐ( (s t9) 842-3639
t-800-411.5811
Bayham
ontario
rn response to our telephone conversation we have completed
our research for the above notèa çroperty as hte discussed'
You will find listed below our estimate of cost to complete
the required iiefa work and to - prepare a sketch showing the
l-ocation of the gra.t" stones'-on thê nórth side of GIen Erj'e Line
and east and south of the I-.,j.ttle otter Creek'
Attn! Gerry LemaY'
Manager of Pub1ic hlorks,
RE: I,ocation of Grave Stones'
Estimate of Cost
cc:file 09
$2500.00 PIus GST-
üle are j.n a posítion to start this work i¡runediate'ly and
wil-t have Copies -of the slcetch to you ín t o weeks from receivingl
your authoriãation to Proceed.
lr¡e appreciate the opportunity to be of service and look
forward to wort-ittg on this Project witfr you' fttre wíll reguire your
authorizatíon prior to our proceeding'
Staff Report C2009-14 regarding Cemetery Markers - Glen Erie...
Page 367 of 403
Page 368 of 403
Subject: Parking at west beach
Hi kyle,
I got a calf that the provinciaÌ park has cut off parking, to the
public, at the l-ot behind the sewage treatment pJ-ant.
Could you have staff l-ook into this, and add the issue to this week's
agenda?
Mark
Request to investigate public parking at the lot behind the ...
Page 369 of 403
Page 370 of 403
I
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW 2009-094
A BY.LAW TO AUTHORIZE THE EXECUTION OF A GOVERNMENT
AUTHORIZED REQUESTER AGREEMENT WITH THE MINISTRY OF
TRANSPORTATION OF ONTARIO
WHEREAS Section 11 of the Municipal Act,200l, S.O. 2001, c.25 as amended provides
in part that a lower tier municipality may pass by-laws respecting highways, including
parking and traffrc on highways,
AI\D WHEREAS the Municipality of Bayham requires access to the information
products maintained by the Ministry of Transportation for the purpose of commencing a
legal proceeding against a registered licence plate holder who has committed a parking
infraction in contravention of a Municipal parking byJaw,
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham deems
it necessary and expedient to enter into an Authorized Requester Agreement with the
Ministry of Transportation of Ontario to permit access to the Ministry's information
products.
NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM HEREBY ENACTS AS F'OLLO\ilS:
THAT the Clerk be and is hereby authorized to execute the Authorized Requester
Agreement between the Municipality of Bayham and the Ministry of
Transportation of Ontario, affixed hereto and forming part of this by-law, and the
Clerk is directed to affix the Corporate Seal thereto.
AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
l6rH DAY oF JULY,2oog.
1.
2.
MAYOR CLERK
Draft By-Law 2009-094 being a By-Law to authorize the execut...
Page 371 of 403
Page 372 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO:Mayor & Members of Council
lÕ
FROM:'Water/lVastewaterSuperintendent
SUBJECT : Infrastructure Preventative Maintenance
DATE: June 19,2009
FILE: E01
NUMBER: E2009-010
Purpose
This report is to bring forward information related to water and wastewater infrastructure inspection
and preventative maintenance programs.
Background
Preventative maintenance progr¿rms help to ensure the reliability and longevity of the water and
wastewater infrastructure while reducing or eliminating municþal liability. Maintenance programs
are typically created using a set inspection schedule, a standard and or industry best practices.
Staff Comments
The most effective maintenance progr¿rm is one that relies primarily on planning and scheduling
maintenance activities as a result of scheduled inspections so as to prevent problems from occurring.
This type of documented preventative maintenance program exists for our municþal water
distribution systems, wastewater collection systems and the wastewater treatment plant. The various
programs have been created using equipment manufactures recofirmendations, industry best
practices and Ministry of the Environment ( MOE ) recommendations. The water programs are
inspected annually by a MOE drinking water inspector and once every three years by a MOE
abatement officer for the wastewater collection and treatment systems.
Attachments
Summary of Water and Wastewater Preventative Maintenance.
Strateeic Plan Goal
Goal#2 - Ensure reliable, well-maintained and secure infrastructure.
Recommendation
That Staff Report 2009-010 and the summary of water and wastewater preventative maintenance be
received for information.
Respectfully submitted,
Ed Roloson
Water/Wastewater Superintendent
Staff Report E2009-010 regarding Infrastructure Preventative...
Page 373 of 403
Summary of WaterAilastewater Preventative Maintenance
Infrastructure or equinment Maintenance Frequencv'Water Distribution Test booster pump and related equipment
Valve exercising program -main valve and hydrant
valves
Valve box cleaning
Drain/Valve chambers operation and maintenance
Air Release chambers inspection
Fire hydrant maintenance and flow testing
Fire hydrant water checks and pumping as needed
Perform water main flushing/pressure testing
Repair and or replace curb stops, rods and service
boxes *implement capital program for rod
replacement
Implement capital program for internal fue hydrant
components repair or replacement
Flow comparisons - main meter vs. residential
readings to determine potential water loss
Leak detection
Test free chlorine residuals in the system
Calibration of hand held chlorine tester
Monthly
Annually
Annually/as needed
Twice annually
V/eekly
Annually
Winter months
Annually/as needed
Bi-monthly
As needed
Daily
Annuallv
Staff Report E2009-010 regarding Infrastructure Preventative...
Page 374 of 403
Infrastructure or equinment Maintenance Frequencv'lVater Distribution (cont.)Lead sampling inspection program
Residential water meter and backflow preventor
replacement program
Testable backflow preventors inspection and testing
Vehicle maintenance
Twice annually
Every 15 years/as needed
Annually
As required
\ilastewater Collection System Chamber inspection and maintenance
Force main valve exercise program
Manhole inspection
Pump station wet well cleanouts
Pumping station operational checks ie alar:ns,
electrical, air release valves, check valves, pumps,
generator checks
Generator running test under load
Operate and maintain collection system odour
conhol
Generator maintenance ie oil change, coolant
change
Perform electrical maintenance - terminal
tþhtening and light indicator testing
Calibration of flow meters
Air qualþ monitoring equipment at pump stations
inspection and testing
Annually
Annually
Annually
Annually
Weekly
Monthly
Weekly
Manufacture spec ifications
Annually/as needed
Annually
Annually
Staff Report E2009-010 regarding Infrastructure Preventative...
Page 375 of 403
Infrastructure or equipment Maintenance FrequencvWastewater Collection System (cont.)Calibration of confined space testers
Amp testing ofpumps
Pump maintenance ie oil change, impeller
inspection
Inspection oflifting and safety devices, cables and
davits
Twice annually
Arurually
Every 2 years or as required
Annually
'Wastewater Treatment Plant Monitor SBR and sludge treatment process by
detailing in a daily operational log report such
items as chemical consumption, equipment run
houn, pump station andplant flows, D.O. levels,
temperatures, wasting levels, SBR MLSS levels,
microbiological activity, in-house lab testing ect
Ensure operations a¡e within the scope of all
operational manuals and equipment
General cleaning (wash-down) of SBR tanks, UV
channel, sludge tanks
Perforur alarm tests - verify alarm set-points with
SCADA system and paging system
On-site and portable generator running test under
load
On-site and portable generator maintenance ie oil
change, coolant change
Amp testing ofpumps
Pump maintenance ie oil change, impeller
inspection
Daily
Daily
Weekly and/or as needed
Weekly
Monthly
Manufacture specifi cations
Annually
Every 2 yeÍus or as required
Staff Report E2009-010 regarding Infrastructure Preventative...
Page 376 of 403
Infrastructure or equinment Maintenance Frequencv\üastewater Treatment Plant (cont.)Ensure SCADA system operations
Grit chamber and influent tank cleanout
Calibration of flow meters
Perform general building maintenance ie painting,
cleaning ect.
Level transducer in SBR tanks
Inspection oflifting and safety devices, cables and
davits
Drain moisture from air dryer for UV cleaning
mechanism
Check IJV modules, quartz sleeves, water wiper
rings and sensor brushes
Replace tIV lamps
Check and clean UV cabinet air condition
Check ai¡ nozzles in SBR basins for clogging and
clean as necessary
Clean and check air release mechanisms on SBR
decanters
Perform a preventative maintenance check and
adjustment on electric valve actuators
Visual inspection of fine bubble air difñ¡sion
system in digesters
Daily
Annually
Annually
As needed
Annually
Annually
Daily
Monthly
Every 12,000 hours
Every 30,000 hours
Every 2-3 years
Every 2-3 years
Every 2-3 years
Annually
Staff Report E2009-010 regarding Infrastructure Preventative...
Page 377 of 403
Infrastructure or equipment Maintenance Frequency'lVastewater Treatment Plant (cont.)Check oil level in positive displacement blowers for
the SBR basins, digester tanks and grit vortex
separator
Check belt condition of positive displacement
blowers
Check and clean or replace ai¡ filter and ventilation
slots of positive displacement blowers
Change oil of positive displacement blowers
General inspection of positive displacement
blowers by service technician
Visual inspection of chemical feed pumps for leaks
and abnormal noises
Check level ofoil in grit classifier gear unit
Change gear oil ofthe gear unit ofthe grit classifier
Grease gear box ofgrit vortex separator
Replace gear box grease of in-line auger monster
Brush replacement of in-line auger monster
Screen replacement of inJine auger monster
Weekly
Annually
Amually
Every 2 years and/or 8,000 hours
Every 3 years and/or 20,000 hours
Daily
Annually
Every 3-5 years
Twice annually
Every 5 years
As required
As reouired
Staff Report E2009-010 regarding Infrastructure Preventative...
Page 378 of 403
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LA\il NO.2009-049
A BY.LA\ry TO AUTHORIZE THE RENEWAL OF A¡[ AGREEME¡IT BETWEEN THE
MTJNICIPALITY OF BAYHAM
ANI)
NORFOLK DISPOSAL SERVICES LIMITED
FOR THE PROVISION OF WEEKLY COLLECTION AND DISPOSAL
oF RECYCLABLES, WEEKLY COLLECTION AND DISPOSAL OF
RESIDENTIAL & COMMERCIAL WASTE AND BULK COLLECTION
BINS IN THE MUNICIPALITY OF BAYHAM
WHEREAS the Council of the Corporation of the Municipality of Bayham did pass By-law 2001-51
and ByJaw 2001-52 on May 17, 2001 authorizing the Mayor and Clerk to execute agreements for
the weekly collection and disposal of residential & commercial waste and bulk collection bins with
Norfolk Disposal Services Limited and the weekly collection and disposal of recyclables with McQ
Handling Inc., respectively, in the Municipality of Bayham;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham did by resolutions
of Council dated January 17, 2002 and January 9, 2003 approve assignment of the McQ Handling
lnc. contract for recycling to BFI Canada and subsequently to Norfolk Disposal Services Inc. for the
remainder of the term to expire lll4ay 22,2006;
Al[D WHEREAS the Council of the Corporation of the Municipality of Bayham passed By-laws
No. 2006-025 and2007-113 to extend such contracts for further two and three year period, pursuant
to the proposals submiued byNorfolk Services Limited dated January 31,2006 and March 2009;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
further extending such contracts with Norfolk Disposal Services Limited for a further period to
expire June I ,2011 pursuant to the proposal submitted by Norfolk Disposal Services dated February
23,2009 as amended June 18, 2009;
NO}V THEREFORE THE COUNCIL OF'THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Agreements between and the Municipality of Bayham and Norfolk Disposal Services
Limited, as assigned, be extended for a further term to end June l,20ll, with the incorporation
of amendments as contained in the proposals from Norfolk Disposal Services Limited dated
February 23,2009 and June 18,2009, attached hereto as Schedules "4" and "8" respectively;
2. THAT all other terms and conditions of the assigned agreements, as amended, be and remain
in effect;
3. THAT this by-law shall come into full force and effect upon f,rnal passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH DAY
OF JULY 2009.
MAYOR CLERI(
By-Law 2009-049 A By-Law to authorize the renewal of an ...
Page 379 of 403
H0m[0[K
NORFOLK DISPOSAL SERVICES LIMITED
R.R. 3, WATERFORD, ONTARIO NOE 1YO
(51 9) 443-8022 . 1 -800-61 6-0347
Municipality of Bayham
PO Box 160
9344 Plank Rd
Stratfordville, On
NOJ l.YO
Attention:Gerry LaMay
February 23 2OO9
Further to our conversation of February 5 2009 with regards to a 2 year extension of Mun. of
Bayham's Waste and Recycling Curb Collection from June L2OOg to May 3120LL. We have
arrived at the following rates,
Disposal of Waste at S 67.00 per metric tonne
Waste Collection at 513,199.96 per month
Recyclin g Collection and Dispos al at 5L2,687 .32
Recycle Processing at S 10.00 per metric tonne
Bulk Collection Bins- 6 cu yd at S 50.00 per lift
40 cu yd at 5 L45.00 per lift plus landfill
All prices exclude GST
Annual adjustments to the contract amounts will continue as per the existing
agreement.
Robert J Barrett
Waste consultant\acct.exec
INDUSTRIAL. COMMERCIAL - CONSTRUCTION
Front end loader containers - Roll off containers - curb service
Transfer Station and paper recycling plant located at 380 Main St. S., Waterford
By-Law 2009-049 A By-Law to authorize the renewal of an ...
Page 380 of 403
NOMFO[K
June 18,2009
Municipality of Bayham
P.O. Box 160,9344 Plank
Straffordville, ON
NOJ lYO
NORFOLK DISPOSAL SERVICES LIMITED
R.R.3, WATERFORD, ONTARIO NOE lYO
(51 9) 443-8022 . 1-800-61 6-0347
Road
[ìEcErvED
JUN 1 I 2009
MUNICIPALITY OF EAYHAM
Dear Mr. Kruger
RE: Contract Extension- Municipality of Bayham
In response to your letter of May 19,2009 rcgarding the proposal for the new recycling
processing fee to be incorporated with the collection contract, we agree with the quarterly
review (based on the average return on recyclable goods in February 2009) however,
based on the price sheet published by CSR (g üf4çstq see attached) it would appear
that the following price structure would more accurately reflect the yearly averages from
2000 to 2008 being Sl24.ll.
If the average return on recyclable goods increases by $ 35.00 per tonne (from the
February statistics of $ 54.00 per tonne) the recyclable processing fee will be reduced to
$ 5.00 per tonne for the quarter.
If the average return on recyclable goods increases by $ 70.00 per tonne (from the
February statistics of $ 54.00 per tonne) the recyclable processing fee will be reduced to
$ 0 per tonne for the quarter.
Please contact me when you have had a chance to review this proposal.
Yours truly,
ór*,ilr/*
Bernard Debono, General Manager
cg D
file: correspO9
INDUSTRIAL . COMMERCIAL . CONSTRUCTION
Front end loader containers - Roll off containers - curb service
Transfer Station and paper recycling plant located at 380 Main St. S., Waterford
By-Law 2009-049 A By-Law to authorize the renewal of an ...
Page 381 of 403
Page 382 of 403
THE CORPORÄTION OF THE
MUNICIPALITY OF BAYIIAM
BY-LA\il 2009 - 086
BEING A BY.LAW TO LICENSE REFRESHMENT VEHICLES
IN THE MTJNICIPALITY OF BAYHAM
\VIIEREAS Section l5l(1) of the Municipal Act,200l, S.O. 2001 c.25 authorizes a
municþality to provide for a system of licenses with respect to a business within the
municipality;
Af[D \üHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
licensing all refreshment vehicles;
AND WHEREAS the Municþal Act S.O. 2001, Chap. M.25 as amended provides that the
Council of a local MunicipalitymaybybyJaw, impose specific rates and fees to be charged for
municipal services.
NO\il TIIEREFORE BY ITS COT]NCIL THE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
PURPOSE
1. The purpose of this byJaw is to provide consumer protection and to protect the
health and safety of its residents by exercising authority to regulate the operation
ofrefreshment vehicles in the municipality.
DEFINITIONS
2. In this By-law:
a) "Refreshment vehicle" shall mean any vehicle from which refreshments are
sold for consumption by the public and includes, without limiting the
generality of the foregoing, carts, wagons, trailers and trucks, irrespective of
the tlpe of motive power employed to move the refreshment vehicle from one
point to another
GENERAL PROVISIONS
3. No person shall operate a Refreshment vehicle within the Municipality of Bayham
unless a license has been issued under this By-law.
4. A Refreshment Vehicle may onlybe licensed for placement on private property or
municipal parklands.
By-Law 2009-086 A By-Law to License refreshment vehicles
Page 383 of 403
By-law 2009- 086 Page2
Notwithstanding Section 3 of this byJaw, a person may operate a refreshment
vehicle without a license if particþating at a designated community festival,
including Edison Fest - Vienna, Canada Day - Port Burwell, Tub Daze - Port
Burwell and Watermelon Fest - Straffordville or if the refreshment vehicle is
operated by a not-for-profit organization, Registered Charity, Service Club or
Church organrzation for a continuous period of 3 days of less.
Refreshment vehicles may be situated on private property zoned for such
commercial use as per the current municþal ZonrngByJaw.
Refreshment vehicles located on private property must provide written approval
from the property owner.
No individual under eighteen (18) years of age may operate a refreshment vehicle.
Refreshment Vehicles are restricted to permit the sale of the following items: fish,
sausages, hotdogs, hamburgers, buns, French fries, onion rings, popcom, packaged
chips, ice cream, coffee, teq bottled water, juices, milk and soft drinks.
All refreshment vehicles shall be of sufficiently sound construction to provide
reasonable protection against dirt, dust, flies and other injurious matter or things.
The floor and walls of the refreshment vehicle shall be of impervious material,
free of holes, cracks or crevices and the surface shall be readily washable and shall
be kept clean and in good condition.
A photograph of the unit shall be provided with the application.
The refreshment vehicle shall meet all requirements and regulations of the local
health unit and written compliance shall be provided to the municipality prior to
the issuance of a license.
Every Refreshment Vehicle shall be equipped with a minimum of one 10 pound
fire extinguisher containing extinguishing agent of sodium bi-carbonate,
potassium bi-carbonate dry chemical or potassium ca¡bonate solution.
Refreshment vehicles are required to observe a minimum 1.0 metre setback from
all property boundaries.
The refreshment vehicle shall be equipped with:
a) a metal waste container with a selÊclosing lid which shall be kept in a clean
and sanitary condition at all times and emptied at least daily;
5.
6.
7.
8.
9.
I l.
t2.
13.
10.
14.
15.
16.
or
b)
and
a disposable litter container which shall be replaced daily;
By-Law 2009-086 A By-Law to License refreshment vehicles
Page 384 of 403
ByJaw 2009- 086 Page 3
c) a suitable container for recyclable waste i.e. pop cans, plastic bottles, cardboard
etc.
and such containers shall be used for the responsible disposal of all waste.
17. The Licensee shall be responsible to comply with all applicable By-laws and
Provincial and Federal legislation and regulations and this license does not exempt
the Licensee from any applicable statute, regulation, or code of any legislative,
adminishative, or governmental authorit¡ includingbut not limited to, approvals
under the T.S.S.A. and the Licensee shall obtain and pay for any and all required
permits.
18. The Licensee of any refreshment vehicle shall have an insurance policy in force
providing for comprehensive liability coverage in aminimum amount of
$2,000,000. The Licensee shall provide proof of insurance at any time upon the
request of the municipality.
19. A license issued under this by-law is not transferable.
20. Every refreshment vehicle Licensee shall prominently display the license at the
refreshment vehicle at all times.
21. 'Where a license is revoked due to non-compliance, no refund of anypayment of
fees paid by the applicant shall be made.
22. The license is valid up to December 3l't of the year issued with no fee reduction
for anyperiods less than the year.
23. The license fee shall be as per Schedule "4" attached to and forming part of this
by-law.
PENALTY CLAUSE
24. Any person who contravenes any section of this byJaw is guilty of an offence and
upon conviction is liable to a fine or penalty for each offence, exclusive of cost as
prescribed by the Provincial Offences Act, R.S.O. 1990.
ENFORCEMENT
25. A Municipal Law Enforcement OfEcer has the authority to enforce this byJaw.
26. A Municipal Law Enforcement Officer designated to perform inspections pursuant
to this ByJaw may at all reasonable times, enter onto private land for the purposes
of an inspection of the refreshment vehicle.
By-Law 2009-086 A By-Law to License refreshment vehicles
Page 385 of 403
By-law 2009- 08ó Page 4
27. No person who has or is required to have a License under this ByJaw shall
obstruct or hinder or permit the obstruction or hindrance of any inspection under
this by-law.
EFFECTIVE
28. This ByJaw rqleals and supersedes all other byJaws pertaining to the licensing of
refreshment vehicles in the municipality.
29. This By-law shall take effect on the date of passing by Council and shall remain in
effect until the date it is repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY ENACTED THIS
DAY OF 2009.
MAYOR CLERK
By-Law 2009-086 A By-Law to License refreshment vehicles
Page 386 of 403
By-law 2009- 086
CORPORATION OF'TIIE MT]NICIPALITY OF BAYIIÄM
BY-LA\ry 2009 - 086
SCIIEDULE'A'
AÀII\IUAL LICENSE F'EE:
REFRESHMENT VEHICLE $500 annually
By-Law 2009-086 A By-Law to License refreshment vehicles
Page 387 of 403
THE CORPORATION OF THE MI'NICIPALITY OF BAYIIAM
9344PlankRoad
P.O. Box 160
Straffordville ON NOJ 1Y0
Ph. 519-866-5521 Fax 519-866-3884
APPLICATION FOR REFRESHMENT VEIIICLE LICENCE
(on private property or municipal parklands)
BY,LAW 2009 - 086
LICENCE FEE: $5OO ANNUALLY
REFRESHMENT VEHICLE - shall mean any vehicle from which refreshments are sold for
consumption by the public and includes, without limiting the generality of the foregoing, carts,
wagons, trailers and tnrcks, irrespective of the tlpe of motive power employed to move the
refreshment vehicle from one point to another.
Please contact the Elgin St. Thomas Health Unit at 99 Edward Street, St. Thomas at 1-800-922-0096,
with respect to this application. An inspection by the health unit may be required prior to sales from
the refreshment vehicle.
DATE:LICENCE NUMBER:
EXPIRY DATE:
PLEASE ATTACH:
Confirmation of minimum of $2, 000, 000. 00 comprehensive liability insurance
Written proof of the property owner (s) permission for placement of a refreshment vehicle on
private propert¡
Photograph of the refreshment vehicle
PROPOSED LOCATION FOR REFRESHMENT VEHICLE:
(Attach a map indicating the location on site, parking are4 ingress/egress)
HOURS OF OPERATION:DATES OF OPERATION:
ACCESSORY ITEMS REQUIRED:
REFRESHMENT VEHICLE NAME:
owNER'S NAME (S):
Street Address
T
tr
tr
CitylTown/Village
Postal Code
Ontario
TYPE OF FOOD TO BE SOLD:
Home Ph #Cell Ph #
By-Law 2009-086 A By-Law to License refreshment vehicles
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Refreshment Vehicle Licence Application Page2
PROPERTY OWNER NAME:
Street Address
Home Ph #Cell Ph #
I/We hereby acknowledge that Ilwe are responsible to comply with all applicable byJaws and
Provincial and Federal legislation and regulations and this license does not exempt me/us from any
applicable statute, regulation, or code of any legislative, administrative, or governmental authority
including but not limited to, approvals under the T.S.S.A. and Vwe shall obtain and pay for any and all
required permits.
VWe hereby acknowledge that Vwe have been provided with a copy of and have read and understand
the regulations as set out in the Municþality of Bayham By-law Number 2009 - 086.
Signature of Applicant Signature of Applicant
The informatìon províded ín thís application wíll be avaíIable for publíc inspectíon.
OFFICE USE ONLY
AMOUNT DUE: $500.00
DATE FEE PAID:
PLANNING DEPARTMENT
BUSINESS LOCATION:
RECEIPT NUMBER:
OFFICIAL PLAN DESIGNATION:
ZONING DESIGNATION:
PERMITTED USE: t] NO f] YES
PLANNING APPROVAL BY:
COMMENTS:
DATE:
ADMINISTRATTVE SERVICES
DATE APPLICATION RECEIVED:
DATE APPLICATION CIRCULATED:
E BUILDING DEPARTMENT CoMMENTS
E FIRE SERVICES C9MMENTS
E HEALTH UNIT CoMMENTS
ADDITIONAL COMMENTS:
f] PUBLIC WoRKS DEPARTMENT CoMMENTS DATE:
DATE:
DATE:
DATE:
By-Law 2009-086 A By-Law to License refreshment vehicles
Page 389 of 403
ütiunlclpal World* - Form 417
. Nty 'l'.M- in Canada, Municipol l{orld lnc.
Mttltlcopy Fom - PRESS FIRMLY
LIGENCE
Name of Municipality .
THE ABOVE-NAMED PERSON lS HEREBY LICENSED, pursuant and subject to municipal authority conferred
under the. . . . . Act, to carry on the
I Trade I catting I Business E occupation
E within the limits of the municipality.
THE LICENSEE SHALL observe all by-laws, rules and regulations, matters and things as are, or may be enacted by
the council of the munícipality or its legally constituted police services board, as the case may be, as well as any other
applicable law.
Subject to revocation, this licence shall continue in force until . . , and no longer.
lasuedat.... .this. ....dayof....
Llcencefeeof$.... .receivedthis... ..dayof
(seal)
I at the following location
The personal information on this licence forms part of a public record and will be used for the licensing and regulation records of the municipality.
For further information, please contect the Municipal Clerk or the Freedom of lnformation and Privacy Coordinator.
trrnnlLl
By-Law 2009-086 A By-Law to License refreshment vehicles
Page 390 of 403
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW 2009 - 088
A BY.LA\il TO ADOPT A ROAD ACCESS AI\D/OR
WATER/SEWER SERVICES PERMIT POLICY & PROCEDURE
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to establish a permit system to regulate municipal road access
requests and municipal services installations;
NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
1. THAT the "Road Access and/or Water/Sewer Services Permit Policy &
Procedure" be established as detailed in Schedule "4" attached hereto.
2. THAT the license fees shall be as per Schedule "8" attached to and forming part
of this by-law.
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND A¡ID THIRD TIME AND FINALLY PASSED THIS
16TH DAY OF JTJLY 2009.
MAYOR CLERK
By-law 2009-088 A By-Law to adopt a permit policy and pr...
Page 391 of 403
BY-LAW 2009-088
SCHEDULE '64''
MUNICIPALITYOF BAYHAM
PROCEDURE
SUBJECT: ROAD ACCESS AND/OR WATER/SE\ilER SERVICES PERMIT
EFFECTM DATE: Apr'l16,2009 Revised June 4, 2009
PURPOSE: To establish a policy and guideline for property owner(s) requests for
municipal road access, water and/or sewer services installations from the
mains to the property line.
SCOPE: All Municipal staff shall follow this policy and guideline.
Policy
Effective immediately, all requests for road access, water main connections and
sewer main connections shall be subject to the approval of a "Road Access and/or
Wøter/Sewer Services Permit". Exception: for requests to install water/sewer services
to three or more adjacent lots, a I)evelopment Agreement shall be required.
Procedure
1. Each request for a municipal road access shall require a "Road Access and/or
Wøter/Sewer Services Permit".
2. A request for a connection to the water main and/or sewer main to a
property line for up to a maximum of two adjacent lots shall require one
"Road Access ønd/or Wster/Sehter Servìces Permít".
3. Copies of the permit application are available from the Chief Building
Official, Manager of Public Works, WaterAilastewater Superintendent and
filing cabinet at front reception.
4. A property owner must complete, sign and submit the permit application to
the municipal oflice for processing with the applicable fee as per the most
current Rates and Fees By-law.
5. The appropriate staff member (Manager of Public Works and/or
WaterÄilastewater Superintendent) shall review the permit application for
By-law 2009-088 A By-Law to adopt a permit policy and pr...
Page 392 of 403
SCHEDULE'A'
Cont'd
completeness, specify the requirements for the proposed works and
determine the amount of security deposit. It will be at the discretion of
municipal staff to determine the need for a formal written estimate for works
upon which to base the security deposit amount. The applicant shall obtain
and provide such written estimate to municipal staff.
6. The appropriate staffmember shall provide signed approval on the permit.
7. A photocopy of the permit shall be provided to the property owner.
8. It is the property owner's responsibility to noti$ the office for an inspection
of completed works.
9. The appropriate staff member shall inspect the works and if complete, sign
and date the original permit.
10. If the works are not completed to the municipality's satisfaction, the
appropriate staff member shall contact the property owner to discuss the
outstanding concerns and determine a completion date.
11. Once all works are approved as complete, the permit shall be filed as
applicable:
o in the designated roll file or
o in the case of a severance and a roll number is not determined, it shall
be placed in File P11.RA\ilSS in the RMS Filing System for reference
in future development or
o provided to the Chief Building Official to attach to an active building
permit
12.ln the case of the permit being a condition of an application for consent:
a) the Road Access portion of the permit must be approved to satisff the
condition of severance. Installation of the access would remain the
responsibitity of the builder as per the approved permit. Should the
builder require a change to the permit, a new permit with the
applicable fee is required.
b) the Water/Sewer Services portion of the permit must be approved,
services installed and full restoration completed to the satisfaction of
the municipality to satisfy the condition of consent.
By-law 2009-088 A By-Law to adopt a permit policy and pr...
Page 393 of 403
BY-LAW 2009-088
SCHEDULE'B'
PERMIT FEES
Road Access $160.00
Water Seruice Connection $170.00
Sewer Service Connection $170.00
By-law 2009-088 A By-Law to adopt a permit policy and pr...
Page 394 of 403
TTIE CORPORATION OF'THE MUNICIPALITY OF BAYHAM
BY-LAW NO.2009-089
Being a ByJaw to amend By-law #2007-059
As amended by ByJaw #2008'063
WHEREAS, onthe 7ú day of June 2007 The Corporation of the Municipality of Bayham found it desirable to enact By-
law #200'1459 to appointMinistry of Natural Resou¡ces (Ontario Parks) staffas Municipalþ of Bayham By'law
Enforcement Officers for the purpose of enforcing provisions of ByJaw 2001-111, as amended;
AND WHEREAS, pursuant to the Municipal Act 2001, R.S.O., 2001 Chapter,M.25, as amended, municipalities may
appoint offrcers and employees as may be necessary for the purposes of the Corporation;
A¡tD IVHEREAS, the Council of The Corporation of the Municipality of Bayham did by By-law #2008-063 amend By-
law #2007-059, Schedule "4".
AND \MIIEREAS, the Council of The Corporation of the Municipality of Bayham deems it desirable to fi¡rtlrer amend By-
law #2007 -059, Schedule "4";
NOW TIIEREFORE, the Council of The Corporation ofthe Municipalþ of Bayham enacts as follows:
TIIAT, By-law #2007{59, Schedule "4" be further amended by substituting the following:
Schedule $ A')
The MiniSry ofNatu¡al Resources (Ontario Parks) employees listed in this Schedule are hereby appointed to act in the
capacþ of Éy-Law Enforcement Officer for the Municipatþ of Bayham for the limited Purpose of enforcement of
MrmicþalityôfBayham By-law 2001-l I l, as amended, on the steets known as Addison Stree! Libbye Avenue' Libbye
StreeÇ Chatham Street and Fay Street' Village of Port Burwell'
Name Position
Chambers, Andrew Park Superintendent
Gard, Rhonda Assistant Park Superintendent
Howey, Robert Park Warden
Pickersgill, Jeff Park Warden
AI\D THAT this By-law shall come into force and take effect immediately upon third and final reading thereof.
RE4¡) A FIRST, SECOND A¡lD THIRD TIME and finally passed this 16rh day of July 2009
MAYOR CLERK
By-Law 2009-089 A By-Law to further amend By-Law 2007-05...
Page 395 of 403
Page 396 of 403
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LA\il NO. 2009-091
A BY.LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BET\ilEEN THE MUNICIPALITY OF BAYHAM AND PK
CONSTRUCTION INC. FOR THE CONSTRUCTION AND
INSTALLATION OF A SEPTAGE RECEIVING FACILITY AT THE
WASTEWATER TREATMENT PLANT
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement for the construction and installation of a septage receiving facilþ at
the wastewater treatment plant;
AflD WHEREAS the Council of the Corporation of the Municipality of Bayham hereby accepts
the tender submitted by PK Construction Inc for the construction and installation of a septage
receiving facility;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule 16A' and forming part of this by-law between PK
Construction Inc. and the Municipality of Bayham for the construction and installation of
a septage receiving facility at the wastewater treatment facility.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16TH
DAY OF JULY,2009.
MAYOR CLERK
By-Law 2009-091 A By-Law to authorize the execution of a...
Page 397 of 403
Page 398 of 403
TIIE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
BY-LAW NO. 2009-092
BEING A BY-LAW TO AMEND BY-LAW 2009.006
A BY.LAW APPOINTING MEMBERS TO
BOARDS AND COMMITTEES OF TIIE MTJNICIPALITY
\MIIEREAS the Council of the Municþality of Bayham did by By-law 2009-006 appoint persons to
Boards and Committees for the purposes of the Corporation;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham did by ByJaw 2009-
07 4 atnend By-law 2009 -006 ;
AND \üHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessaryto
further amend such byJaw;
NO\ry TIIEREFORE TIIE COT]NCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the name Shelley McGee be removed as a member of the ÈaÉA¡q-eenotaph
Committee
2. TIIAT in all other respects, By-law 2009-006 is hereby confirmed and remains unchanged;
3. THA.T this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16Ih DAY
oF JULY 2009.
MAYOR CLERI(
By-Law 2009-092 A By-Law to further amend By-Law 2009-00...
Page 399 of 403
Page 400 of 403
q
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW 2009-094
A BY.LAW TO AUTHORIZE THE EXECUTION OF A GOVERNMENT
AUTHORIZED REQUESTERAGREEMENT WITH THE MINISTRY OF
TRANSPORTATION OF ONTARIO
WHEREAS Section 11 of the Municipal Act,200l, S.O. 2001, c.25 as amended provides
in part that a lower tier municipality may p¿rss byJaws respecting highways, including
parking and traffrc on highways,
AND WHEREAS the Municipality of Bayham requires access to the information
products maintained by the Ministry of Transportation for the purpose of commencing a
legal proceeding against a registered licence plate holder who has committed a parking
infraction in contravention of a Municipal parking by-law,
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham deems
it necessary and expedient to enter into an Authorized Requester Agreement with the
Ministry of Transportation of Ontario to permit access to the Ministry's information
products.
NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
THAT the Clerk be and is hereby authorized to execute the Authorized Requester
Agreement between the Municipality of Bayham and the Ministry of
Transportation of Ontario, affixed hereto and forming part of this by-law, and the
Clerk is directed to affix the Corporate Seal thereto.
AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
t6rH DAY oF JULY,2oog.
1.
7
MAYOR CLERK
By-Law 2009-094 A By-Law to authorize the execution of a...
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Page 402 of 403
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LA\il NO. 2009-093
A BY-LAW TO CONFIRM ALL ACTIONS OF
TIIE COT]NCIL OF THE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM FOR THE
REGULAR MEETTNG HELD JULY 16,2009
WIIEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised bybyJaw;
AI\D \üHEREAS the Council of the Corporation of the Municþality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE TIIE COI]NCIL OF THE CORPORATION OF TIIE MUNICIPALITY
OF BAYHAM ENACTS AS F'OLLO\üS:
1. THAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held July 16,2009 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affrxing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this l6thday of July
2009.
MAYOR CLERK
By-law 2009-093 A By-law to confirm all actions of Counci...
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