HomeMy WebLinkAboutDecember 16, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, December 16, 2010
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held December 2, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Cliff Evanitski from Long Point Region Conservation Authority regarding
"2011 Budget". Item 9(b)
(b)7:20 p.m. - Mary Craig regarding "Survey Mapping".
(c)7:40 p.m. - Mat Redsell - regarding "The Concept of Powerdown".
(d)7:50 p.m. - Otter Valley Naturalists regarding "East Beach Drainage Project".
(e)8:05 p.m. - Tom McEown, President & CEO of Tillsonburg District Memorial
Hospital regarding "Public Relations".
(f)8:30 p.m. - Ian Raven and Alan Montgomery from Elgin Military Museum regarding
"OJIBWA update".
5.INFORMATION ITEMS
(a)Association of Municipalities of Ontario news release dated November 30, 2010
regarding "Government will make changes to welfare but Special Diet Allowance
stays for now".
File: A01
7-16
17-30
31-33
35-38
39-41
Page 1 of 159
Council Agenda December 16, 2010
Page
5.INFORMATION ITEMS
(b)Correspondence dated December 1, 2010 from Communities in Bloom regarding
"Annual Mayors' Green Connections Event".
File: A01
(c)Correspondence dated November 30, 2010 from Ontario Building Officials
Association regarding "Annual Meeting and Training Session".
File: A04
(d)Correspondence received December 8, 2010 from Citizenship and Immigration
Canada regarding "Paul Yuzyk Award for Multiculturalism".
File: A16
(e)Correspondence dated November 26, 2010 from Municipal Property Assessment
Corporation regarding "Update - MPAC Activities".
File: A16
(f)Bayham Harbourfront Committee minutes of meeting held November 30, 2010.
File: C06
(g)Correspondence received December 8, 2010 from Mary Ward regarding "Budget
& Estherville Cemetery".
File: C13
(h)Elgin Federation of Agriculture Fall 2010 newsletter.
File: M07
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
(a)Staff Report D2010-037 regarding "Peters Subdivision Rezoning Application".
File: D14.PETERS
(b)Correspondence received December 8, 2010 from Oxford County regarding
"Tillsonburg Van Norman Industrial Area Community Improvement Plan".
File: F11
2.PUBLIC MEETING
(a)ITEM TO BE DEFERRED UNTIL THE REGULAR COUNCIL
MEETING SCHEDULED FOR JANUARY 13, 2011 AT 7:30 P.M.
43-46
47-48
49
51-56
57-58
59
61-64
65-76
77-96
Page 2 of 159
Council Agenda December 16, 2010
Page
2.PUBLIC MEETING
(PREVIOUSLY DEFERRED FROM REGULAR COUNCIL
MEETINGS HELD OCTOBER 7, NOVEMBER 4 AND NOVEMBER
18, 2010)
1.Public Meeting
(a)7:30 p.m. - Graydon Rezoning - Zoning by-law amendment application
proposing the rezoning of property located at Part Lot 13, Concession 9,
56084 Talbot Line.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-31 regarding "Graydon Rezoning".
File D14.GRAY10
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
Page 3 of 159
Council Agenda December 16, 2010
Page
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit report for month ending November 30, 2010.
File: P10
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #9594 to Cheque #9671 inclusive, except Cheque
#9192 totaling $144,458.66 and Payroll Disbursements for the period ending
November 28, 2010, 2010 totaling $91,994.74.
(b)Correspondence dated November 16, 2010 from Long Point Region Conservation
Authority regarding "2011 Draft LPRCA Budget". (deferred from December 2,
2010)
File: A16
(c)Correspondence dated November 5, 2010 from Township of Malahide regarding
"Appointment of Board Representative - Port Burwell Area Secondary Water
Supply System Joint Board of Management". (deferred from December 2, 2010)
File: C12
(d)Correspondence dated November 23, 2010 from County of Elgin regarding
"Replacement of Member on the Elgin County Land Division Committee". (deferred
from December 2, 2010)
File: C12
(e)Correspondence dated November 26, 2010 from Lynn Acre regarding
"Appointment to Elgin Municipal Association". (deferred from December 2, 2010)
File: C12
(f)Joint Cemetery Board draft minutes of meeting held November 23, 2010.
File: C06
(g)Correspondence dated November 30, 2010 from Sean Hurley regarding
"abandoned garage in Vienna".
File: C13
(h)Memorandum C2010-09 regarding "Volunteer Awards".
File: M02
(i)Staff Report PW2010-17 regarding "Waste Recycling Strategy and Integrated
Waste Management Plan".
File: F11
(j)Staff Report L2010-02 regarding "Municipal Insurance Renewal - 2011".
File: L5.1
97
99-110
111-119
121
123-125
127
129-131
133
135
137-139
141-156
Page 4 of 159
Council Agenda December 16, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(k)Request for discussion regarding "Mapping Concerns".
(l)Request for discussion regarding "Port Burwell Harbour".
10.ENVIRONMENT
(a)Verbal updated regarding "Richmond Water System".
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held November 18, 2010.
(c)Confidential correspondence regarding labour relations or employee negotiations -
public complaint.
(d)Confidential report regarding litigation or potential litigation, Property Standards
Enforcement - Unlicenced Vehicles 48 Strachan Street.
(e)Out of Camera.
12.BY-LAWS
(a)By-Law Z586-2010 A By-Law to further amend By-Law Z456-2003 (Peters)
(b)By-Law 2010-111 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
157-158
159
Page 5 of 159
Page 6 of 159
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF'BAYHAM
9344 Plank Road, Straffordville
December 0212010
7:00 PM
The inaugural meeting of the Council of the Municipality of Bayham was held on Thursday,
December 2,2010 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark
Taylor, Councillors Tom Southwick, Wa1,ne Casier and Ed Ketchabaw, Administrator Kyle
Kruger and Clerk Lynda Millard.
Public Works Manager Gerry LeMay, Chief Building Official / Drainage Superintendent Bill
Knifton and Fire Chief / By-Law Enforcement Officer Gord Roesch were in affendance to
present their respective reports.
l. INAUGURAL PROCEEDINGS OF COUNCIL (7:00 - 7:40 P.M.
APPROXIMATELYI
(a) cÄLL To oRDER - cterk
Clerk Lynda Millard called the meeting to order at 7:00 p.m. and welcomed everyone
present.
(b) PRAYER - Reverand John Gould, StraffordvÍlle, Port Burwell, Vienna United
Church Pastoral Charge
Reverand Gould provided a brief historical overview of municipal govemment and
offered prayer on behalf of the members serving for the new terrr of Council.
(c) DECLARATION OF ELECTED OFFICES were subscribed by the members of
Council for the upcoming term.
STATEMENT BY MEMBERS
(d)
Statements were made outlining appreciation of support given them by the electors of
Bayham and expressing their enthusiasm and anticipation of supportivelyworking
together during the upcoming term, 2010 through 2014.
(e) socran, BREAK
Refreshments and congratulations were shared until 7:40 p.m. when the meeting
reconvened.
2, DISCLOSURE OF PECI]NIARY INTEREST & THE GENERAL NÄTURE
THEREOF
None.
Page I of10
Minutes of the regular meeting of Council held December 2, 2010.Page 7 of 159
Council Agenda December 02,2010
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regularmeeting of Council held November 18, 2010.
20t0-479
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held November 18,2010 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added ltem(s).
There were no items added to the agenda.
4. DELEGATIONS
(a) 7:45 p.m. - Matthew Redsell regarding By-Law infractions.
Matthew Redsell provided Council members with a handout. He raised his concems that
tickets issued to him by the By-law Enforcement Officer for by-law contraventions
regarding his unlicensed vehicles were not in relation to fire, safety or health matters and
hence not justified.
Council was advised that, as this is an ongoing legal matter, what could be discussed in
open session was limited.
5. INFORMATION ITEMS
(a) Correspondence dated November 5,2OlO from Ontario Good Roads Association
regarding I'Minimum Maintenance Standards Litigation - Status Report".
File: 401
(b) Heads Up Alert dated November 19, 2010 f¡om Ontario Good Roads Association
regarding "OGRA's Inaugual Day at Queen's Park a Great Success".
File: 401
(c) Correspondence dated November 18, 2010 from Association of Municipalities of
Ontario regarding "Fall Economic Statement Preserves Upload Schedule for
Municipalities".
File: 401
(d) Correspondence dated November 26,2OlO from Association of Municipalities of
Ontario regarding "the impact of the municipal election on the Board's composition".
File: 401
Page 2 of 10
Minutes of the regular meeting of Council held December 2, 2010.Page 8 of 159
Council Agenda December 02,2010
(e) Correspondence dated November 29,2OlO f¡om Association of Municipalities of
Ontario regarding "Govemment Announces Provincial Long Term Affordable Housing
Strategy".
File: 401
(Ð Notice from Association of Municipalities of Ontario regarding "2010 Ontario West
Municipal Conference ".
File: ,A.04
(g) Long Point Region Conservation Authority Board of Directors Minutes of meeting
held November 3,2010.
File: 416
(h) Correspondence dated November 17,2OlO from the County of Elgin regarding
"Improvements - Plank Road (County Road #19) in Vienna".
File: 416
Deputy Mayor Taylor requested and it was agreed that staffapproach the County of Elgin
as this was to have been completed by the County following the installation of sewers in
Vienna.
(Ð Correspondence received October 19,2OlO from Ministry of Agriculture, Food and
Rural Affairs regarding "Rural Community Development Branch".
File: Fl1
Councillor Ketchabaw questioned whether upgrades to the Richmond Water System
would fit the criteria. He was advised that staff wouldprepare the application for
submission.
(i) Correspondence dated November, 2010 from Ministry of Citizenship ¿¡d Tmmigration
regarding "Ontario Medal for Young Volunteers".
File: M02
(k) Correspondence dated November, 2010 from Ministry of Citizenship and Tmmigration
regarding "Volunteer Service Award".
File: M02
Mayor Ens requested and it was agreed that Bayham volunteer award recipients be
nominated. A resolution is to be prepared for the next meeting for support.
(l) Correspondence dated November 23,2OlO f¡om Ontario March of Dimes regarding
"Notification - Provincial Break-Open Ticket Licence".
File: P09
(m) Correspondence dated November 25,2OlO from Elgin County OPP regarding "OPP
Launch 2010 Festive R.I.D.E. Campaign".
File: P17
Page 3 of10
Minutes of the regular meeting of Council held December 2, 2010.Page 9 of 159
Council Agenda December 02,2010
2010-480
Moved by Councillor W Casier
Seconded by Councillor T Southwick
|'THÄ.T information items 5(a) through 5(m) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
7. ROADS. AGRICULTURE & DRAINAGE
I. CORRESPONDENCE & REPORTS
(a) StaffReport Pw2010-21 regarding Slurry Seal to Roads in Bayham.
File: L04
2010-481
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report PW2010-21 regarding Slurry Seal to Roads in Bayham be
received for information. f '
CARRIED UNANIMOUSLY
(b) Court of Revision Appoíntments & Aflìrmatíons
2010-482
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"TIIAT in accordance with the provisions of the Drainage Act, the Council of the
Municipality of Bayham appoints Mayor Paul Ens, Deputy Mayor Mark Taylor,
Councillors Tom Southwick, \ilayne Casier and Ed Ketchabaw to sit as members of
the Court of Revision;
AND TIIAT Paul Ens act as Chairman;
AND THAT the Council Meeting be adjourned for the purpose of holding a Court
of Revision pursuant to the provisions of the Drainage Act.f'
CARRIED UNANIMOUSLY
Page 4 of 10
Minutes of the regular meeting of Council held December 2, 2010.Page 10 of 159
Council Agenda December 02,2010
2. COURT OF'REVISION. DRÄINAGE
APPLICATION
Court of Revision regarding the assessment of properties in regard to Drainage Report
No. 209138 prepared by Spriet Associates and referred to as the Bartley Municipal
Drain.
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL
NATURE THEREOF
None.
STAFF PRESENTATION
StaffReport DR2010-011 regarding "Bartley Municipal Drain Court of Revision".
File: E09
There were no concems or objections filed with the Clerk.
PUBLIC COMMENTS
There were no public comments.
COUNCIL COMMENTS AND OUESTIONS
There were no Council concerns or comments.
DISPOSITION OF'ITEM
20t0-483
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT StaffReport DR2010-011 regarding Bartley Municipal Drain Court of
Revision be received;
AND THAT the Court of Revision for the Bartley Municipal Drain hereby confirms
the assessments as per the Engineer's Report #209138 dated August 31r2010."
CARRIED T]NANIMOUSLY
ADJOURNMENT
20t0-484
Moved by DeputyMayor M Taylor
Seconded by Councillor T Southwick
'TTIIA.T the Court of Revision Meeting be adjourned at 8:10 p.m."
CARRIED I-INANIMOUSLY
Page 5 of l0
Minutes of the regular meeting of Council held December 2, 2010.Page 11 of 159
Council Agenda December 02,2010
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) StaffReport P2}I}-Olzregarding "2011 Canine Control Services Contract".
File: L04
2010-485
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Staff Report #P2010-012 regarding 2011 Canine Control Services Contract
be received;
AND THAT Council accepts the proposal submitted by Rodger Martin for Canine
ControllPound Keeper Services;
AND TIIAT By-law #2010-107 being a bylaw to authorize the Mayor and Clerkto
execute a contract agreement with Rodger Martin for Canine ControUPound
Keeper Services be presented to Council for enactment. "
CARRIED TINANIMOUSLY
9. FINAI\CE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #9509 to Cheque #9593 inclusive and totaling
5319,466.25 and Payroll Disbursernents for the period ending November 14,2010
totaling 549,349.40.
20t0-486
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque #9509 to Cheque #9593 inclusive, totaling
ï319,466.25 and Payroll Disbursements for the period ending November 14,2010
totaling $49,349.40 be approved."
CARRIED UNANIMOUSLY
(b) StaffMemorandum C2010-08 regarding "January 2011 Meeting Schedule".
File: 409
20t0-487
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'TTHAT StaffMemorandum C2010-08 regarding January 2011 Meeting Schedule
be received;
Page 6 of 10
Minutes of the regular meeting of Council held December 2, 2010.Page 12 of 159
Council Agenda December 02,2010
AND THAT the regular Januray 2011 Council meetings be rescheduled to
Thursday January 13 and January 20th,20ll at 7:00 p.m."
CARRIED UNANIMOUSLY
(c) Correspondence dated October 29,2OlO from Elgin Group Police Services Board
regarding "Appoinhents to the Elgin Group Police Services Board".
File: Cl2
2010-488
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"TIIAT correspondence from Elgin Group Police Services Board regarding
Appointments to the Elgin Group Police Services Board be received;
AND THAT \ilayne Casier be appointed to represent the Township of Malahide
and the Municipality of Bayham to the Elgin Group Police Services Board."
CARRIED
(d) Correspondence dated November 5,2OIO from Township of Malahide regarding
"Appointnent of Board Representative - Port Burwell Area Secondary Water Supply
System Joint Board of Management".
File: Cl2
2010-489
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"THAT correspondence from Township of Malahide regarding AppoÍntment of
Board Representative - Port Burwell Area Secondary Water Supply System Joint
Board of Management be deferred to l)ecember 16,2010 meeting."
CARRIED UNANIMOUSLY
(e) Correspondence dated November 8, 2010 from Long Point Region Conservation
Authority regarding "Municipal Appointment to Long Point Region Conservation
Authority".
File: C12
2010-490
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT correspondence from Long Point Region Conservation Authority regarding
Municipal Appointment to Long Point Region Conservation Authority be received;
Page 7 of l0
Minutes of the regular meeting of Council held December 2, 2010.Page 13 of 159
Council Agenda December 02,2010
AND THAT Ed Ketchabaw be appointed."
CARRIED TINANIMOUSLY
(Ð Correspondence dated November 23,2010 from County of Elgin regarding
"Replacement of Member on the Elgin County Land Division Committee".
File: Cl2
20r0-491
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
f'THAT correspondence from County of Elgin regarding Replacement of Member
on the Elgin County Land Division Committee be deferred to l)ecember 16,2010
meeting."
CARRIED UNANIMOUSLY
(g) Correspondence dated November 26,2010 from Lynn Acre regarding "Appointonent to
Elgin Municipal Association".
File: C12
20t0-492
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
"THAT correspondence regarding Appointment to Elgin Municipal Association be
deferred.tt
CARRIED UNANIMOUSLY
(h) Correspondence dated November 16,2010 from Long Point Region Conservation
Authority regarding "30-Day Notice to Affected Municipalities - 2011 Draft LPRCA
Budget".
File: A16 .
20t0-493
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"TIIAT correspondence from Long Point Region Conservation Authority regarding
2011Draft LPRCA Budget be deferred to December 16,2010 meeting."
CARRIED UNANIMOUSLY
(i) Correspondence dated November 19.20lO from Township of Malahide regarding
"Doors Open Ontario".
File: 404
Page 8 of 10
Minutes of the regular meeting of Council held December 2, 2010.Page 14 of 159
Council Agenda December 02,2010
2010-494
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
T'THAT correspondence from Township of Malahide regarding Doors Open
Ontario be received;
THAT the request for financial support for the 2011 registration fee of $565.00 per
partner be approved;
AND THAT Tom Southwick be appointed to represent the Municipality of Bayham
on the organizing committee."
CARRIED TINANIMOUSLY
(t) StaffReport PR2010-12 regarding "Hydro One Land Acquisition - Soper Road
Distribution Station".
File: L04
20t0-495
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT Staff Report PR¿010-12 regarding Hydro One Land Acquisition - Soper
Road Distribution Station be received;
AND THAT By-Law 2010-109, being a By-Law to authorize the execution of an
Agreement of Purchase and Sale with Hydro One Networks Inc. be presented to
Council for enactment.rr
CARRIED
(k) Discussion regarding "Project Ojibwa".
Although the municipality is still awaiting receipt of the business plan submitted with the
Elgin Military Museum application regarding the Ojibwa project to the Community
Adjustment Fund (CAF), it was suggested that there is sufficient information available to
warrant a public meeting being held. It was noted that there are issues and challenges in
meeting the CAF deadlines; funds have not yet been released by the govemment, nor has
a request to extend the CAF deadline been made. Volunteers have been salvaging parts
for the Ojibwa from two other submarines destined for disposal. It was noted that the
Municipality is ready to discuss lease arrangements at any time. It was suggested that the
Military Museum provide an update, that a letter of support be drafted and that lease
negotiations begin as soon as possible.
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
There were no closed session items.
Page 9 of 10
Minutes of the regular meeting of Council held December 2, 2010.Page 15 of 159
Council Agenda
12. BY-LÄWS
December 02,2010
(a) By-Law 2OIO-LO7 A By-Law to authorize the execution of an agteement (Martin)
(b) By-Law 2010-108 A By-Law to further amend By-Law 2010-001 (appointing
members to Boards and Committees)
(c) By-Law 2010-109 A By-Law to authorize the execution of an agreement (Hydro
One Networks Inc.)
20t0-496
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor M Taylor
'TTHAT By-Laws 2010-107,2010-108 and 2010-109 be read a first, second and third
time and finally passed."
CARRIED UNANIMOUSLY
(d) By-Law 2010-110 A By-Law to confirm all actions of Council
2010-497
Moved by Deputy Mayor M Taylor
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2010-110 be read a firsÇ second and third time and
fïnally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
2010-498
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council meeting be adjourned at 10:20 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page 10 of l0
Minutes of the regular meeting of Council held December 2, 2010.Page 16 of 159
10 December 2010
Tci: Municipality of Bayham
From: Mary Elizabeth Craig
I request time to speak to the council at the next meeting on December 16, 2010
Mayor Ens and the Council for Bayham
I have been before council on previous occasions in an attempt to clear up problems with my
own propefi title. My last request to council was to have Mr. Husted (the surveyor for this plan)
uncover or mark the placement of the highway markers; Mr Husted did attend and markers were
placed.
I spoke to Mr Kruger and also Mr. Husted as clarification is needed; the original highway marker
(D-80) was identified; I have asked for identification of the other orange stakes placed along the
highway (D-80, D-115, D-87 ???) but have received no response;
Aside from this I have a number of issues I would like to discuss. One of them being land
transfer 393470 and plan reference LLR7274 found registered on land adjacent to the park in
Vienna village and under the ownership of the Minístry of Transportation (attached); possibly
staff could review these papers and better explain the content; The explanation by land registry
staff was that the numerous highway maps attached to this registry entry describe amendments
to the highway (Plank) ie where the highway actually is located - an ammendment registered in
2000;
Secondly, application #Ê L3/05 (attached) a decision on a severance (land division committee)
along highway #L9 adjacent to the Csinos property and Esthervílle cemetery; this severance
contains a condition that a portion of this land is needed by the counÇ for "road widening"; a)
the land described in this 2005 document is the same land that had already been expropriated in
1937 (with the exception of the land taken from the Csinos property) b) should the land division
committee be advised of this oversight? C) has the County of Elgin made any other land
purchases for "road widening" along highway #L9 (Plank) or only this stretch?
Yours truly,
Mary E Craig
#E105 is on file at the Municipal office; other Attachments to follow by mail;
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 17 of 159
Page 18 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 19 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 20 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 21 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 22 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 23 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 24 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 25 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 26 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 27 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 28 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 29 of 159
7:20 p.m. - Mary Craig regarding "Survey Mapping".Page 30 of 159
+
The concept of powerdown
Most of my material comes from an article by Joanne Poyourow. Most of it is common knowledge but
seldom looked at or practiced here in Bayham.
Climate change isn't the only massive, sweeping problem humanity faces right now; it's simply the
very visual one that's currently getting the most environmental press. The companion issue, which we
must tackle simultaneously, is humanity's ecological-footprint - the amount of resources we consume
overall.
One of the most worrisome of these fooþrint issues is peak_g¿!, the understanding that our planet
contains a finite amount of oil and that we are currently burning into the second half of that planetary
supply. Everything in our modern society, from transportation to food to water to health care, is
completely dependent upon oil. We must wean ourselves offthe stuff, starting immediately. And
because wind and solar and other renewables are nowhere near picking up the slack, green tech isn't
going to "save" us. The only answer ís powerdown - decreasing our energy consumption overall and
leaming to live within our ecological means.
But oil isn't the only resource for which we are hitting 'þeak." We're also up against peak_ua.tural€ag,
peak uranium. peak copper, peak fisheries, and much more. Richard Heinberg calls ít peak
everything.In short, peak everlhing demands fundamental redesign of our societ¡ and one of the first
steps means abandoning the fiction of expecting a "growth economy'' on a finite planet. Globalization
is passé. North American opulent consumption is history. "Economic recovery" won't happen - nor
should it, because it is inadvisable to get back on the road toward doom.
Truly viable "solutions" must work for the full array of problems. "Solutions" for peak oil (i.e. coal)
are unthinkable for global warming. "Solutions" which have been proposed for global warming (i.e.
petroleum-intense ethanol, petroleum-dependent nuclear) won't work with limited oil. Massive-scale
solar is unlikely amid economic contraction. When we consider peak oil I climate change I economic
contractíon combined, we end up with a well-defined set of workable powerdown solutions. As George
Monbiot wrote, "There simply is no substitute for cutting back."
Whenever people begin to talk about radical change and "cutting back," someone cries "'What about the
economy?" It is very important to remember: the economy exists within the environment, notthe other
way back. The economy is simply how humans do transactions with each other. The environment is all
that surrounds us, including city streets, fresh air, land and water resources, and our fellow human
beings. It is functioning ecosystems - humaníty's life support system. The people who insist on
"economy first" are denying humanity's interdependence with the ecosystems of the earth. They are
undermining our life support system and our long-term survival in favor of current-day greed.
David Holmgren points out that we have become a society of consumers, and must instead become
producers once again. In this new world, that will mean producers of fresh, organic vegetables, grown
right where the population centers are. It will mean rainwater harvesting and passive solar retrofittino
and a panorama of functions surrounding "reuse." It will mean creating local economies and
community-centric finances. These things aren't new news: when Time Magazine cites some of them
as ideas for the next 10 years, you know that people already sense the inevitable.
7:40 p.m. - Mat Redsell - regarding "The Concept of
Powerdown".
Page 31 of 159
3. Plan for resilience.
Make a great plan - an Energy Descent Action Plan: a clear, positive vision of what a lower-carbon,
lower-consumption, post-petroleum future could hold, together with a roadmap of how to get from here
to there. Communities around the world are beginning to create Energy Descent Action Plans
(EDAPs). And they are marvelous to behold.
Transition initiatives focus on increasing local resilience - the ability of the local community to flex
and adapt to change. If our food supply line is thousands of miles from farm to table, fully fossil-fuel
dependent the entire distance, we aren't very resilient when a gas shortage comes around or when
petroleum prices skyrocket. If instead our food supply is grown locally in backyard or community
garden plot, we stand a much better chance of maintaining food on the family table through such
crises. And we stand a much better chance of avoiding food riots, civil unrest, and the worst of what
peak oil might have in store, if our entire community is thus prepared.
First and foremost, start changing your personal habits. Today. "Business as usual" simply is no longer
an option, and hanging on to the fantasy may even impede progress.
Even before your neighborhood has created its Energy decent plan, you know which way things are
headed. Start shifting to local food, and powering-down your transportation habits, your energy
consumption, and the overall amount of goods you use. Try urban chickens. Collect rain water. Hang
your laundry out to dry.Leamhow to save seed from heirloom vegetables. Rabbi Arthur Waskow once
wrote that we should regard this process with as a "constantly moving standard" by which we strive to
be doing what is more respectful, less damaging to the earth than what we did last year.
Become an example within your circle of friends and within your community. Encourage others to join
you. Bring thern with you as you attend classes in breadbaking or pickling. Build a solar cooker
together. Compare notes and success stories. Within our conversations with our friends, we set the tone
of our culture: your "oh wow" reaction condones an acquaintance's weekend trip to Paris. Instead, use
the power of your network of friends to applaud the good things: "Oh wow, you set up your
composting system!" Celebrate progress in the direction of the new future.
Think ahead and transition your job as well. The jobs of the future aren't likely to be 9-to-5 paycheck-
tlpe jobs at globalized corporations. They're much more likely to be local businesses, sole
proprietorships, hands-on-craftsmanship, making the very real and tangible things we need for
everyday living. Clothing, tools, building materials - the very things we've gleefully outsourced during
this past 50 years of energy surplus - resilient communities will need local sources for all of
these. What skills do you have? What skills would you like to learn? Find a class or an
apprenticeship. Now is the time to reorient your skill base for the new future.
Within your local communit¡ gather the neighbors. Tell them the things you've learned about the
realities of the future. Start working on a plan; every neighborhood should eventually have one,
regardless of demographics or ethnicity. How can you raise awareness and get the word out to other
neighbors? Take an inventory: What powerdown skills do you already have within your immediate
geography, and what skills will your local neighborhood need to acquire? Who do you know who can
teach these things - perhaps elders within your community? What physical projects might be good to
7:40 p.m. - Mat Redsell - regarding "The Concept of
Powerdown".
Page 32 of 159
undertake now to assist your community in the Transition? 'Who else do you know who is doing similar
things and how can you work together? These are the beginnings of the joumey of Transition.
7:40 p.m. - Mat Redsell - regarding "The Concept of
Powerdown".
Page 33 of 159
Page 34 of 159
+
THE OTTER VALLEY
NATURALIST CLTJB
The Otter ValleyNaturalists (OVN) is a non-profit club that promotes awareness and
education of our natural habitat with a focus on the Otter Valley in Southern Ontario. Our
area encompasses the north shore of Lake Erie, and includes portions of Elgin Count¡
Norfolk County and Oxford County.
We are currently close to 50 members and are part of the much larger provincial body
known as Ontario Nature (ON). ON includes over 160 clubs and over 35,000 members
from all over Ontario.
The OVN meets the 2nd Monday of each month, September to June, at the Port Burwell
Public School. We have guest speakers eve y 2nd month. Some of our activities include
the Christmas Bird Count (in conjunction with Bird Studies Canada), a summerbutterfly
count and Monarch tagging, spring garbage cleanup, regular nature walks, education and
outreach and lastl¡ habitat and rehabilitation projects.
OurOVIl Wordorcss SiE Ís:
http : íovnafu ralists.wordpress.com/
The OVMaæbook sÍte Ís:
7:50 p.m. - Otter Valley Naturalists regarding "East Beach
Drainage Project".
Page 35 of 159
Municipality of Bayham
9344PlankRoad, Box 160
Straflordville, Ontario NOJ 1Y0
Attn: Clerk
December 6,2010
Re: Otter ValleyNaturalists delegation to Council
The Otter Valley Naturalists Club (OVN) wishes to present a delegation to Bayham
Council on December 16,2010.
The OVN is seeking a letter of endorsement from council for a project that the club calls
"The East Beach Drainage Project". This endorsement is required because the project
involves municipal land.
More information about the club and the project is enclosed.
Yours Sincerel¡
John Glass
Vice President
Otter Valley Naturalists
cc: Ron Allensen, President
Joe Stephenson, Secretary
Contact information: john:m:glass@hotmail.com 5 1 9-ó88-4450
7:50 p.m. - Otter Valley Naturalists regarding "East Beach
Drainage Project".
Page 36 of 159
EAST BEACH
DRAINAGE PROJECT
This project focuses on the drainage ditch area immediately to the east of the new
washroom/change rooms on the East Beach in Port Burwell. The Otter Valley Naturalists
(OVN) proposes to improve the aesthetics and functionality of the drainage ditch and
thereby turning an eyesore into a community asset.
Our project proposes to channel this drainage ditch that runs across the beach. We have
been working on this project off and on for over a year now. We have had preliminary
meeting with representatives from: The Ministry of Natural Resources, Long Point
Region Conservation Authority, and in October we met with then Mayor Lynn Acre for
advice on how to proceed. Following her advice we solicited and received letters of
endorsement from the Otter Valley Chamber of Commerce and the Port Burwell Harbour
Committee.
Our proposal calls for the curving of the channel of the water and forming a shallow
pond. The pond and water channel perimeter would be landscaped with natural plants and
flowers. Things like, Cattails, Rose Mallow, Water lris, Red Cardinal flower, Blue
Lobelia, and Blue Star gtass to name a few.
The upper (or northern part of the area), a slightly elevated sand dune area, would be
created with a few picnic tables. Native dune grasses would be planted to stabilize the
dune and a few more large trees added for eventual shade. Hop shrub and other low,
native dune community plants would also be added.
'Wooden slat snow-fencing would be utilized in an aesthetically pleasing way, much as it
is in Cape Cod, Martha's Vineyard, and the Carolinas. This would catch drifting sand and
direct pedestrian traffic to a small very low foot bridge so they could cross the stream
without getting wet.
There would be a number of signs for interpreting the area, talking about the importance
of ponds and pond life to water quality and biodiversity.
We want to stress that the whole undertaking is focused around being aesthetically
pleasing to the eye and offering another small passively educational venue for tourists
and locals alike. It also offers an outreach venue for our nature club and other
conservation organizations to advertise their web sites.
Contact information: iohn m-glass@hotmail.com 519-688-4450
7:50 p.m. - Otter Valley Naturalists regarding "East Beach
Drainage Project".
Page 37 of 159
There was a teacher at Port Burwell Public school that planned to do a pond study
learning segment this past semester, and could not find an appropriate safe site, close to
the school for a pond visit. When this project is completed it would offer that opportunity
and perhaps afford the same for other school groups, who will be coming to visit the
submarine.
We expect the project to cost between $10,000.00 and $15,000.00 and it would be funded
through grants from Provincial and Federal programs, and charitable foundations such as:
Elgin Stewardship Council, TD Friends of the Environment, Home Depot and Evergreen
Foundations.
Contact information: iohn m-glass@hotmail.com 519-688-4450
7:50 p.m. - Otter Valley Naturalists regarding "East Beach
Drainage Project".
Page 38 of 159
Aol
Subject: AMO breaking news re socialassistance reform
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
November 30, 2010
Government will make changes to welfare but Special Diet Allowance sfays
for now
On November 30, 2010, the Minister of Community and Social Services, the
Honourable Madeleine Meilleur, announced the government's next steps in
welfare reform. Of immediate note to municipalities, the government announced
that it will not go ahead with its 2010 budget decision to eliminate the Special
Diet Allowance and replace it with a nutritional supplement program for people
with severe medical needs.
The Special Diet Allowance (SDA) is a benefit available to people receiving
Ontario Works (OW) and Ontario Disability Support Program (ODSP). The SDA
provides additional assistance - up to $250.00 per month - for people in receipt of
OW and ODSP who require a special diet because of a medical condltion. To
qualify for the SDA, recipients of OW and ODSP must have medical approval of
the need for a prescribed diet. Municipalities contribute (in 2009-2010) 20% of
the benefit paid to OW recipients.
This is not the first time that the SDA has been reviewed. ln 2005 the
government passed regulations that specified eligible medical conditions under
the SDA. ln the past, medical practitioners had the discretion to recommend
additional benefits for medical conditions. At the time of this change, all
applicants had to reapply to for the SDA.
The government's original decision communicated in the 2010 budget to replace
the SDA was driven by a number of factors including concerns raised by the
Auditor General and findings of the Ontario Human Rights Tribunal.
In 2009, the Auditor General recommended greater oversight on compliance with
required documentation for the SDA and specifically recommended that the
government review the allowance with a "view to limiting its possible abuse."
ln early 2010, the Ontario Human Rights Tribunal ordered the Ministry of
Community and Social Services to pay three lead complainants retroactive and
ongoing benefits. The complaint brought forward was that changes to the SDA in
2005 violated the Human Rights Code. This was a significant decision as it
resulted in the potential for the review o1200 pending complaints.
Also today, the government announced a major review of social assistance. This
review will be headed by the Honourable Frances Lankin, and Dr. Munir Sheikh
Association of Municipalities of Ontario news release dated
November 30, 2010 regarding "Government will make changes to
Page 39 of 159
and will take place over 18 months (January 2O11 to June 2012). The review will
focus on:
. recommend ways to improve people's ability to find and keep jobs, and
guarantee security for people who cannot work;o examine and determine the effectiveness of social assistance and its role in
relation to other parts of Canada's income security system; and. define Ontario's position regarding the federal government's responsibility for
Ontarians' income security.
What Does this Mean for Municipalities?
f n the 2010 budget, the government had committed to transitioning from the SDA
to a nutritional supplement program for recipients of Ontario Works with severe
medical needs. The program was to have been transitioned over a number of
months and have been administered by the Ministry of Health and Long Term
Care.
While specific details of the transition to a new program were not available at the
time, AMO was cautious in assuming this would result in savings to
municipalities.
What we do know, is that in 2009 and 2010, the cost of the SDA was
approximately $98 million provincially, with municipalities contributing
approximately $20 million to this cost.
Today's government decision may impact municipalities who have removed the
SDA costs in their budget planning for 2011. While the upload of Ontario Works
benefits continues, municipalities will contribute 14% of the benefit costs in 2011.
ln addition, SDA recipients will now be required to reapply for the allowance
resulting in an administrative impact on municipal staff. lt will be important that
the government commit to providing administrative funding.
AMO recognizes the need to ensure that those in need of support because of
medical conditions not be unfairly impacted by any provincial policy changes and
has asked the government to consult with AMO and municipalities as they
undertake changes to the special diet allowance and consider future changes to
social assistance in Ontario.
AMO will continue to monitor the government's progress and work with its
members to communícate with the independent commission as it undertakes its
review.
Link to social assistance review materials:
assista nce-review. htm I
Association of Municipalities of Ontario news release dated
November 30, 2010 regarding "Government will make changes to
Page 40 of 159
AMO Gontact: Petra Wolfbeiss, Senior Policy Advisor, email:
pwolfbeiss@amo.on .ca, (416) 971 -9856 ext. 329
PLEASE NOTE AMO Breaking News will be broadcast to the member
municipality's council, administrator and clerk. Recipients of the AMO broadcasts
are free to redistribute the AMO broadcasts to other municipal staff as required.
We have decided to not add other staff to these broadcast lists in order to ensure
accuracy and efficiency in the management of our various broadcast lists.
DISCLAIMER These are final versions of AMO documents. AMO assumes no
responsibility for any discrepancies that may have been transmitted with the
electronic version. The printed versions of the documents stand as the official
record.
Association of Municipalities of Ontario news release dated
November 30, 2010 regarding "Government will make changes to
Page 41 of 159
Page 42 of 159
5
Aot
ffioo MrrNrrrES ¡äää3äpðãñüi¡ä.."*
'#i1"ð'åk Sa'"uøt*L-j'telONTARIO PABKS ASSOCIATION
P rc te cti n g To m o r ro w To d ay'
December I,20I0
Dear Mayors and Councillors:
On behalf of Communities in Bloom Ontario, Ontario Parks Association and Landscape Ontario-
Horticultural Trade Association, we cordially invite you to be our guest to the 3rd Annual Mayors'
GREEN CONNECTIONS, I Green Communities, Parlts and Pqrtnerships Event.
On Tuesda¡ January ll,20Ll at the Toronto Congress Centre, the Green Connections event will feature
guest speakers, networking opportunities, admission to Congress trade show and a luncheon. This free
invitation is open to municipal mayors and councillors (limit of 2 free per municipality, additional attendees
mayregisterat a cost of$45 each), subjectto space availability.
This event begins at the opening ofCongress 201 1, Canada's largest horticultural trade show and conference.
The Green Connections Event is a special feature of the show which is dedicated to initiatives that will better
enable municipalities, contractors and suppliers to build and support sustainable communities for the
enjoyment and healthy lifestyle benefits that our treasured parks and green spaces can provide for all.
Our goal is to bring together over 200 municipal leaders, parks staffand community stakeholders to develop
strategies encouraging people ofall ages and abilities to enjoy gardening, recreational parks, parklands and
landscapes.
Your invitation includes:
. Coffee and registration
. Opening ceremonies featuring ribbon cutting with media
. Free ¡dmission to Congress 2011, Canada's green industry trade show
. Green I presentation by the Town of Gravenhurst
. Networking luncheon
. Keynote Address
Please see reverse page for a detailed itinerary ofthis event.
This complimentary invitation-only event is a unique opportunity for municipal leaders, parks staffand
communþ stakeholders to meet, share information and build consensus on how to develop strategies to
encourage people ofall ages and abilities to enjoy gardening, recreational parks, parklands and landscapes in
thei¡ communities. To register your selected municipal representatives'FREE attendance, please contact
[æe Rozon, Executive Director, Communities in Bloom at l-877-6404005 or info@cibontario.ca .
Sincerely,
& 43-,-
Lee Rozon
Executive Director
CiB Ontario
Correspondence dated December 1, 2010 from Communities in
Bloom regarding "Annual Mayors' Green Connections Event".
Page 43 of 159
æoo (6>^MUNITIFS ¡åî .com
-Ø"iÄtùËSe viu"iONTARI O PABKS ASSOCIATION
P rotect¡ ng Toñorrow Today'
Green Communities, Parks & Partnerships
You must be registered to attend. This FREE invitation includes:
8:30 a.m. to 9:00 am Coffee and registration
9:00 a.m. to I l:00 a.m. Ribbon Cutting Opening Ceremonies with Media
Enjoy free admission to Congress 2}ll,Canada's largest green industry trade show
I l:00 a.m. - 12:00 noon The "Green 8" Session
Can your community host an international event? Gain valuable insight from
organizers of the G8 summit in Muskoka. Learn how theyprepared for this
successful event and attracted funding using the eight criteria categories of the
Communities in Bloom Program.
12:00 noon - l:30 p.m. Networking Luncheon
This unique unstructured luncheon will allowparticipants to share ideas, learn
about successful and cost-effective programs from colleagues and expand their
network ofexpert contacts and solutions.
l:30 p.m.- 2:30 p.m. Keynote Address by Honourable David C. Onley, Lieutenant Governor
3:00 p.m. Free Time: Participants are invited to visit the Congress Trade Show
4:15 p.m. Landscape Ontario President's Reception
5:15 p.m. Participants are invited to register for the Landscape Ontario Awards of
Excellence
Join landscape Ontario members at this popular event acknowledging the
talent and creativity oflandscape construction and maintenance contractors,
designers and interior plantscapers. Defrnitely, the place to be ifyou appreciate
quality and professional standards.
Who Should Attend:
The Green Communities, Parks and Parûrerships program has a focus on long-term community green space
planning and protection issues with key audiences that include:
¡ Elected municipal officials, including mayors and councillors
o fllunicipal senior parks administrators, managers and planners
. Landscape architects, parks planners and educators
o [llunicipal and local volunteer groups and parks issue champions
o flot-for-profit groups that support communiÇ parks, facilities and recreational spaces
o Qther non-for-profit conservation and environmental groups
For more information or to register please contact Lee Rozon, Executive Director, Communities in Bloom
at I -87 7 -640 4005 or email : info@cibontario. ca .
Correspondence dated December 1, 2010 from Communities in
Bloom regarding "Annual Mayors' Green Connections Event".
Page 44 of 159
January 11-13, 2011
December 1,2010
Lieutenant Governor to present at the Green Communities, Parks and
Partnerships Event being held at Congress 2011
Toronto, Ont. - The Honourable David C. Onley, Lieutenant Governor of Ontario, will be presenting the
keynote address - Green Connections at the Green Communities, Parks and Partnerships event at
Landscape Ontario's Congress on Tuesday, January 11,2011, at the Toronto Congress Centre.
The Green Communities, Parks and Partnerships event is a joint venture between the Ontario Parks
Association, Communities in Bloom Ontario and Landscape Ontario. The event is dedicated to initiatives
that will better enable municipalities, contractors and suppliers to build and support sustainable
communities for the enjoyment and healthy lifestyle benefits that our treasured parks and green spaces
can provide for all.
The goal of this year's event, the "Green Connection", is to bring together over 200 municipal leaders,
parks staff and community stakeholders to raise awareness on the importance of implementing
strategies which encourage people of all ages and abilities to enjoy gardening, recreational parks,
parklands and landscapes.
'We are exceptionally pleased that the Lieutenant Governor has accepted our invitation to present at the
Green Communities, Parks & Partnership event," said Lee Rozon, Executive Director, Communities in
Bloom Ontario "His Honour has been tireless in his efforts to promote accessibility, during which he has
gained a keen awareness that parks and green spaces and their enjoyment by all, is an important part of
his mandate as Lieutenant Governo/'continued Rozon.
The Green Connection event will run from 1 1 :00 AM - 5:1 5 PM on Tuesday, January 11 , 20'11 , in the
Waxman Room at the Toronto Congress Centre. Tíckets for this event are $45 per person and can be
purchased online at www.loconqress.com until January 7,2011.
About Gongress 2011 and partners:
Landscape Ontario's Congress is one of North America's largest horticultural, lawn
and garden trade show and conference drawing together in excess of 13,000
horticulture industry trade, sub-trade and municipal green professionals and from
across Canada and the United States. The exposition, of four shows in one,
spreads over more than eight acres of leading suppliers' products and services
required for the construction and maintenance of commercial, public and
residential landscapes.
#i com "'3$ìffi.".?ii:'1"# :l1i:J:,Tff:::ßiåi,"iTl'Lí{ci nine local chapters. lts the horticulture industry in
Ontario, and its public mission is to promote the joys and benefits of green spaces.
*"¡lr^"" The Ganadian Fence Industry Association is a non-profit organization representing
lNÉf contractors, retailers, agents, wholesalers and manufacturers of fence products and
\Z services. They are dedicated to representing high construction standards as well as a high
level of ethical business behavior in a competitive market place.
Correspondence dated December 1, 2010 from Communities in
Bloom regarding "Annual Mayors' Green Connections Event".
Page 45 of 159
*:ç lffÎ"!', a isdevotedto
p,æ,e,q'ÈÍq parks an i3 3'ijlJ?ili!"oJ'.
them to meet or exceed industry standards while actively advocating for the protection and enhancement
of parks and open spaces. Our motto "Protecting Tomonow Today'' is a commitment to civic
beautification and the advancement, protection and conservation of parks, open space and the
environment in the province of Ontario.
(fio¡¡nuxntes Gommunities i ian organization committed to*A*'ìjffið¡þ fostering civic p eautification through-- community part competition. The Communities
in Bloom program helps inspire communities to enhance and sustain the visual appeal of neighborhoods,
public spaces, parks and streetscapes through the imaginative use of regionally-appropriate flowers,
plants, trees and landscaping. The preservation of heritage and cultural assets with attention to
environmental stewardship is an integral part of its success resulting in an improved quality of life for all.
-30-
Media Gontact:
Stephen Murdoch
Enterprise Canada
Tel: 905-682-7203X22
Cell:289-241-3997
Email : smurdoch@enterprisecanada.com
Correspondence dated December 1, 2010 from Communities in
Bloom regarding "Annual Mayors' Green Connections Event".
Page 46 of 159
55th Annual Meeting and Training Sessions
Ontario Building Officials Association
Pro bono publico "for the public good"
æ
November 30,2010
Head of Council and Municipal Clerk
Greetings:
Re: 55th AMTS Participation and Sponsorship Opportunities
The Ontario Building Official Association (OBOA) will be hosting the 55th Annual
Meeting and Training Session (AMTS) in London, September 30 to October 5,2011. The
venue for this event is the London Convention Centre, located in downtown London.
The 55th AMTS theme is "Building Our Future Today" in consideration of 'What We Do
Today is for a Better Tomorrow.' The 55th AMTS will feature 21 combined technical
and round table sessions and a Trade Show exhibition. This forum also provides an
opportunity to exchange information on the Building Code, best practices, new
technologies, new building systems and a unique setting for industry to chat with building
offrcials from across the Province.
Invitation
The OBOA and 55th AMTS Host Committee are offering several opportunities in which
municipalities in the Southwest Chapter may participate:
. MunicipalSponsorship,
. Sponsorship by local businesses and contacts within your community,
. Moderation of Technical Sessions,
o Introduction ofguest speaker,
o Distribution of door prizes,
. Moderation of Round Table technical sessions,
o Introduction of topic,
o Introductionoftechnical expert.
Sponsorship
As the OBOA is a not-for-profit orgatization, the host committee traditionally appeals to
the local construction community, businesses and area municipalities to sponsor various
aspects of this event. Any form of contribution is appreciated (door prizes, vouchers, full
or partial funding of an event, lunch, coffee breaks, banquets, etc.). Sponsors will receive
the following recognition:
. Prominent signage at the 55th AMTS,
. Inclusion in promotional material provided to the delegates and exhibitors,
il"ANNtJ{ Mtfl INGTTR{lNlNC !ISSIONS
Correspondence dated November 30, 2010 from Ontario
Building Officials Association regarding "Annual Meeting and
Page 47 of 159
. Acknowledgement in the OBOA post Conference Joumal that is distributed to all
members of the Association.
Please consider having your municipality sponsor any of the many events at the 55th
AMTS. In addition, we would appreciate if you would extend this sponsorship
opportunity to your local business community.
Moderation
This is an opportunity for elected representatives to gain abetter understanding of the
issues and considerations municipal Building Officials deal with every day. Although
there are many opportunities, space is expected to fill quickly. Elected representatives
that moderate a technical session are invited to attend the 55th AMTS for that day and
will be provided with a complimentary day pass. In addition, OBOA will provide a
complimentary lunch where moderators may dine with the delegates and participate in
our lunch activities.
Your municipality's support and participation in the 2011 AMTS is greatly appreciated.
Your earliest attention to any of the opportunities mentioned in this correspondence will
assist the 55th AMTS Host Committee planning.
Please find enclosed the following items provided by the 55th AMTS Host Committee
for your perusal:
. Sponsorship form,
. Technical Session Agenda.
If you have any questions regarding your participation andlor sponsorship, please do not
hesitate to contact Matthew Stephenson, Sponsorship Committee Chairperson, at 519-
245-1070 ext.246 or by email at mstephenson@strathroy-caradoc.ca. Additional
information is also available on the OBOA web site at oboa.on.ca.
Thank you in advance for your consideration. We look forward to hearing from you soon
and meeting you at the 55th OBOA AMTS.
qrßnqp füI,tí$el
Chairperson
55th AMTS
qtmf ßuaucn
Co-Chairperson
55th AMTS
Correspondence dated November 30, 2010 from Ontario
Building Officials Association regarding "Annual Meeting and
Page 48 of 159
PAULYUZYKAWARD
f""MUI:ÍICULTURALISM
I * I fl'lÍiJåî3"T5""0" P,"'$tn"l"îå'.u 3å""0"
Dear Sir/Madam,
ElErvED
DEC 8 ?fi1R
A t¿
Cultural diversity is one of Canada's most valuable assets and greatest streng NICIPAIITY 0t SAYHAM
Multiculturalism has shaped our history and helped make Canada a model of unity in
diversity.
In2009, the Govemment of Canada established the Paul Yuzyk Award for
Multiculturalism to honour people dedicated to promoting integration in Canada.
The award conìmemorates the pioneering legacy and achievements of the late Senator
Yuzyk in the area of multiculturalism. Senator Yuzyk's efforts helped lead to the
recognition of multiculturalism as one of the fundamental characteristics of Canadian
heritage and identity.
The award acknowledges and honours individuals in communities across Canada who
have made exceptional contributions to the integration of newcomers, and is open to all
citizens and permanent residents. It includes a $20,000 grant to be given to an eligible,
registered not-for-profit Canadian organization or association of the recipient's choice.
Nominations for the 2011 Paul YuzykAward for Multiculturalism are currently being
accepted until March l, 2071.
If you know of a deserving individual who has made a significant contribution to the
integration of new Canadians, I encourage you to submit a nomination for this prestigious
award. More information about the award, including eligibility requirements, is included
in the enclosed brochure. For further details on Senator Paul Yuzyk and the nomination
process, please visit www. cic. gc. calpaulyuz.yk.
Please accept my wholehearted thanks for supporting this important initiative.
Sincerely,
The Honourable Jason Kenney, PC, MP
Minister of Citizenship, Immigration and Multiculturalism
Can
Correspondence received December 8, 2010 from Citizenship
and Immigration Canada regarding "Paul Yuzyk Award for
Page 49 of 159
Page 50 of 159
{
MUNItrIPAL PREPEFITY A'gìSìESìsiMENT EORPERATIEN
November 26,2070
To:
From:
Subject:
All Heads of Council
Ontario Municipalities
Dan Mathieson
Chair, MPAC Board of Directors
Update - MPAC Activities
As the newly elected Chair of the Municipal Property Assessment Corporation's (MPAC) Board
of Directors, I am pleased to provide you with my first update on our activities to date in 2010.
Changes to Board of Directors
New members were appointed to the Board of Directors in 2010 as the terms of a number of
sitting members ended. As the Mayor of Stratford, I was appointed to the Board in September as
a Municipal representative and elected by the Board as Chair. Also newly appointed to the
Board in 2010:
. Debra Marshall, taxpayer representative from Prince Edward County;
o Jim McDonell, Mayor of South Glengarry; and,
o James 'Wilson, Chief Administrative Offrcer for the County of Haliburton.
I would also like to thank the following Board members whose terms expired in 2010 for their
commitment and hard work:
o Former Chair Debbie Zimmerman, Councillor, Regional Municipality of Niagara,
who completed her second three-year term in August;
o Margaret Black, Mayor of the Township of King; and,
o Lloyd Russell, Commissioner of Finance and Treasurer for York Region.
MPAC is accountable to the public through a 15-member Board of Directors, appointed by the
Ontario Minister of Finance. Eight (8) members are municipal representatives; five (5) represent
property taxpayers; and two (2) represent the Provincial Government. A complete list of our
Board members is available at www.mpac.ca.
Office of the Chair c,/o Municipal Property Assessment Corporation
13O5 Pickering Parkway, Pickering, 0N L1V 3P2
T: 519.271.0250 ext 236 F: 9O5.831.OO4O
www.mpac.ca Fonm No LH4OOIA
Correspondence dated November 26, 2010 from Municipal
Property Assessment Corporation regarding "Update - MPAC
Page 51 of 159
Correspondence dated November 26, 2010 from Municipal
Property Assessment Corporation regarding "Update - MPAC
Page 52 of 159
All Heads of Council
Update - MPAC Activities
November 26,2010
Page2 of 5
Property Assessment Cycle
Even though 2010 is not a province-wide Assessment Update year, MPAC continues to update
the property information it has on file. In November, approximately one (l) million year-end
Property Assessment Notices were mailed to property owners across the province to capture in-
year changes. Property owners who receive a Notice from MPAC this fall, and believe it is
incorrect, will have until March 31, 2011 to ask MPAC to reconsider their assessment. The next
province-wide Assessment Update will take place in 2012.
I would also like to provide you with an update on our implementation of the four-year
assessment cycle and the phase-in of eligible assessment increases introduced by the
Government, and some of the operational challenges it has presented the organization.
MPAC's business processes have undergone a thorough review resulting in substantial changes
to integrate the phase-in provisions into our systems and to include them on all assessment
products. Even though this is not an Assessment Update year, every time a property undergoes a
change due to new construction or changes in use, the phase-in values must be recalculated. As
well, MPAC is now required to retroactively recalculate the phase-in values to adjust for
decisions made by the Assessment Review Board on current and prior property tax years and
issue an Advisory Notice of Assessment.
As MPAC prepares for the 2012 province-wide Assessment Update and the next phase-in cycle,
we will continue to make the necessary changes to our business processes and systems.
Service Delivery
I am pleased to report that MPAC has processed more than $28 billion in assessment growth for
municipal tax rolls in 2010. The amount of growth added this year surpasses last year's total of
nearly $25 billion and represents the addition of assessment from new construction taking place
in the province.
Earlier this year, MPAC assembled a cross-functional committee to review the assessment
growth process and implement improvements to ensure the timely delivery of new growth. The
Municipal Liaison Group - Assessment Growth Sub-Group includes representatives from 15
municipalities across Ontario. The objective of the committee is to develop a strategy to ensure
growth is added in an accurate and timely manner across the province as well as to develop an
assessment growth forecasting model to accurately calculate and measure growth estimates at the
municipal level.
This partnership has already helped to introduce improvements to our processes and we are
committed to continuing our focus on adding timely and accurate assessment growth to
municipal rolls in 2011.
Office of the Chair c/o Municipal Property Assessment Corporation
1305 Pickering Parkway, Pickering, Ontario LIV 3P2
T: 579.271.0250 ext 236 F: 905.831.0040
www.mpac.ca
Correspondence dated November 26, 2010 from Municipal
Property Assessment Corporation regarding "Update - MPAC
Page 53 of 159
All Heads of Council
Update - MPAC Activities
November 26,2010
Page 3 of5
A second committee, the Municipal Liaison Group - Assessment Products and Services Sub-
Group, has already met to discuss the timely development of new products and the efficient
delivery of existing products and services. Working wilh 12 municipal representatives, we have
already identified improvements to our processes to ensure the timely delivery of reports to
municipal staff.
MPAC also remains committed to completing Requests for Reconsideration (RfR). As of
October 27,2010, we have received over 36,000 RfRs, which represent 0.8% of Ontario's more
than 4.7 million properties. This number is down from the 178,000 received in2009 following
the province-wide Assessment Update. 'We continue to work with our property taxpayer
customers to resolve these matters and answer questions or provide the information they need to
understand their property's assessment.
Municipal Enumeration
Based on our discussions with the Association of Municipal Managers, Clerks and Treasurers of
Ontario (AMCTO) following the 2006 Municipal Enumeration, we made a number of
improvements to our enumeration processes for 2010 including an increased focus on sharing
information with municipalities and improving our Municipal Enumeration Form (MEF).
In April and May, we mailed MEFs to approximately 2.4 million households across the province.
The forms were sent to households where we needed to confirm or update occupant information
in our database. The 2010 form was redesigned to make it easier to complete with a three-step
process.
Our website also offered detailed information including an interactive MEF and video
presentation to help explain Enumeration and encourage the completion and return of forms to
MPAC.
Additionally, municipalities were provided detailed Enumeration information and updates
throughout the year through Municipal ConnectrM, newsletters, meetings and regular
correspondence. Our Municipal Relations group were also available at conferences and
AMCTO election training sessions.
We do continue to face challenges in obtaining the information we need to make further
improvements to our Preliminary List of Electors (PLEs). This includes the limited access we
have to births and death information from the Ontario Ministry of Government Services. Our
work in this area will continue as we look ahead to the next Municipal Enumeration in20l4.
Office ofthe Chatr clo Municipal Property Assessment Corporation
1305 Pickering Parlavay, Pickering, Ontario Lly 3P2
T: 519.271.0250 ext 236 F: 905.831.0040
www.mpac.ca
Correspondence dated November 26, 2010 from Municipal
Property Assessment Corporation regarding "Update - MPAC
Page 54 of 159
All Heads of Council
Update - MPAC Activities
November 26,2010
Page 4 of 5
O r ganwatron al Re ali gnm ent
You may be aware that MPAC recently undertook an orgamzational realignment to improve our
service delivery to our shared customers, the property taxpayers of Ontario.
The realignment is being carried out within our current complement and budget. There is no
reduction in service or staffing levels in any of our offrces located across the province - a
demonstration of our ongoing commitment to providing property taxpayer customers and
municipal stakeholders with local knowledge and expertise.
It is important to note that this is not a restructuring of our entire organzalion. Rather, we are
improving customer service and strengthening our local focus by aligning our business under two
(2) core streams: Valuation and Customer Relations, Business Properties; and Valuation and
Customer Relations, Residential and Farm Properties. Through realigning reporting structures and
streamlining our business processes, a single staff member - someone with an understanding of
both the local community and the properties contained within it - is now responsible for
addressing a property taxpayer customer's assessment concems from start to finish.
I would also like to confirm that the support MPAC provides to our municipal stakeholders has not
changed in any way. Our team of Municipal Relations professionals continues to serve across the
province as your dedicated resource. In addition, yow access to products and services specifically
designed to meet the unique requirements of Municipal stakeholders remains as before.
I believe this framework better positions us to provide our customers with outstanding customer
service. It also offers more flexibility and adaptability, which will enable our organization to
efhciently meet your evolving needs as we continue to work together to serve the property
taxpayers of Ontario.
Toronto Bank Tower Decision
In October, the Ontario Court of Appeal upheld a Divisional Court decision affecting MPAC's
approach to assessing commercial property. The decision involved assessment complaints filed
for the 2007 and2002 property taxation years by o\ryners of six high-value downtown offtce
complexes, known collectively as the Bank Towers. MPAC's approach was upheld by the
Divisional Court. That decision has now been confirmed by the Ontario Court of Appeal.
In closing, I look forward to working with my fellow Board members and senior executive team
in the coming months to ensure that we continue to look for ways to improve our products and
services. The success of many of our activities is due in large part to the hard work of our
dedicated team of employees across Ontario. We look forward to their continued commitment to
delivering property assessment excellence and outstanding service.
Office of the Chair c/o Municipal Properly Assessment Corporation
1305 Pickering Parkway, Pickering, Ontario LIV 3P2
T: 579.271.0250 ext236 F: 905.831.0040
www.mpac.ca
Correspondence dated November 26, 2010 from Municipal
Property Assessment Corporation regarding "Update - MPAC
Page 55 of 159
All Heads of Council
Update - MPAC Activities
If you have any questions or need additional information, I encourage you to contact me at
(519) 271-0250 ext.236; Carl Isenburg, President and Chief Administrative Officer, at
(905) 837-6150; or Arthur Anderson, Director, Municipal Relations, at (905) 837-6993.
Yours truly,
D*r@
Dan Mathieson
Chair, MPAC Board of Directors
Copy MPAC Board of Directors
Carl Isenburg
Paul Galaski, Vice-President, Valuation and Customer Relations,
Residential and Farm Properties
Arthur Anderson
Office of the Chair c/o Municipal Property Assessment Corporation
1305 Pickering Parkway, Pickering, Ontario LIV 3P2
T: 579.277.0250 ext236 F: 905.831.0040
www.mpac.ca
November 26,2010
Page 5 of5
Correspondence dated November 26, 2010 from Municipal
Property Assessment Corporation regarding "Update - MPAC
Page 56 of 159
5
Bayham Harbourfront Gommittee
MINUTES
Held at Municipal Office, 9344PlankRoad, Straffordville, Ont.
November 30,2010
7:00 pm
Present: Brenda Martin, Ron Bradfield, Ron Flick, Ray Talbot, Barry'Wade, Doug
Lester, Craig Gregson,
Regrets: Heirz Vogelsang, Mark Taylor.
AIso Present: Lynn Acre, Ed Bradfield, Kyle Kruger, Paul Ens
Guests: Alan Montgomery (Elgin Military Museum), Dave McAdam (Mariners
Solutions), Glen Underwood, Earl Shea, Jeff Taylor (Pt.Burwell Home Hardware)
1. Call to Order:
The Chairman called the meeting to order at 7:05 pm.
2. Disclosure of Pecuniary Interest
None
Approval of the Minutes
Dredging:
Regarding hiring a suction dredge, Ron Bradfield reported that Ross Dudley,
from Cobourg, visited the Pt.Burwell harbour today. He has a suction dredge
and lots of discharge pipe and can assist us. Although no formal quotes have
been attained, a ballpark figure of $22lcu.metre was given. Regarding the
purchase ofour own suction dredge, contact persons have been obtained for
the other 4 Elgin ports to discuss partnering in this venture. Central Elgin's
councillor Dan McNeil is very interested. A meeting with each of Central
Elgin and Dundee Energy are being planned to discuss possible partnerships.
Grants \ilorkgroup Update: Glen Underwood and Earl Shea reported that
before we apply for any Trillium grants, budgets and quotes for specific
projects are needed. Earl cautioned that our area has already received
significant grants. Since the Municipality qualifies to receive Trillium grants,
this committee can apply through them.
Pier Engineering Analysis: C.Demyere Assoc. still has not submitted the
report for the pier resurfacirtg. Committee members expressed great concern
and frustration over this delay.
3.
4.
5.
6.
Bayham Harbourfront Committee minutes of meeting held
November 30, 2010.
Page 57 of 159
7.
8.
9.
-2-
Cabana Project: Barry Wade distributed drawings and a proposed budget for
the cabana structure to be built at the end of the pier. The estimate to supply
and install, including all contingencies is $254,000. Now that the figures are
in, we can apply for grants.
Committee Membership: Heinz Vogelsang submitted his resignation. Jeff
Taylor, Glen Underwood, Lynn Acre and Dave McAdam are interested in
membership. The Municipality will advertise to see if there are other
interested residents before making annual appointments.
Other Business:
Project Ojìbwø Updøte: Alan Montgomery reported a great many things
are moving ahead "behind the scenes". A crew of volunteers will begin
stripping useful equipment off of the Olympus and Okanagan submarines
in Halifax. New budget quotes are being generated to barge the Ojibwa the
entire way. Positive communication is happening between the Navy and
EMM. Several fundraisers are in place and already generating revenue;
Wall of Honour bricks, charter memberships to HMCS Ojibwa's "ship's
Company" and shirts and hats are being sold. However some "visible"
things are happening, such as signage and the marking of the sub's
footprint on-site. Five committee members volunteered to meet with
Project Ojibwa project managers to brainstorm ideas to accelerate the
progress. For more info contact info@,projectojibwa.ca or
www.hmcsoj ibwa.blo gspot. com
b) Downtown Revitalízøtion Opportunítíes: Barry V/ade reported that he
has connections with Fanshawe College, which has a landscaping
program. If Bayham council is interested, Fanshawe students could collect
public input on what each of the villages should look like, then design
various options, which would be presented at an Open House.
Adjournment & Next Meeting Date: It was moved by Craig Gregson and10.
Chairperson Secretary
Bayham Harbourfront Committee minutes of meeting held
November 30, 2010.
Page 58 of 159
Lt3
MUNËTIPALITY OF BP.YHAM
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Correspondence received December 8, 2010 from Mary Ward
regarding "Budget & Estherville Cemetery".
Page 59 of 159
Page 60 of 159
nFAFøíl$kws 2010
President: Ed Ketchabaw, 519-866-3478
Secretary-Administrator: Roberta Gillard
Office: 450 Sunset Dr. St. Thomas, On, NsR 5V1
Email: robertagillardt@rogers.com
Office hours: Tuesday & Thursday 10 am - 2 pm
Phone: 51 9-633-0'114, Fax: 51 9633-6082
Message from the President
With crops in the bin and fall tillage underway, I take this time to reflect upon past highlights. Of the many highlights
this past season had to offer, I want to focus for a minute on the 2010 Elgin lnternational Plowing Match. I
congratulate the many volunteers who pulled together to make this event successful and memorable, The Elgin
Federation of Agriculture's (EFA) "Food For Four" display was particularly effective, and I'm sure that those who visited
the display were left with a strong visual impression of just what it takes to feed a family for one year, spending
97929.24 on average. The success of EFA's display, the OFA's Foodville Display, and the Match in general, was all
due to a group of volunteers who decided to make it happen. An inspiring thought indeed. lt makes you wonder what
could be achieved if all the farming families of Elgin pulled together with a common goal.
Looking ahead, the EFA Annual Meeting is scheduled for early December, where we will be electing our Board of
Directors for the upcoming year. Why not come out and participate, or volunteer to become part of the EFA
leadership. ln February the EFA Annual Awards Banquet will once again be held. For this event we are still looking
for nominations for the Elgin Agricultural Hall of Fame. Details for nominations are found in this newsletter below, or
can be obtained by contacting Roberta in the offìce.
Finally, on behalf of the Board of Directors I wish all the farming families of Elgin Season's Greetings and a prosperity
in the New Year!
Yours in agriculture,
Ed Ketchabaw
5
Vo1
Annual General Meeting
The Annual General Meeting of Elgin Federation of
Agriculture (EFA)will be December 8, in the Elgin
County Administration Building, 450 Sunset Drive,
lower level. The meeting willbegin at 8:00 p.m. sharp.
Following an update and finanicial report, elections for
the new board will take place. lf you are interested in
working on the EFA Board, please let Roberta or
Janine Lunn know in advance of the meeting.
Waste OilRecycling Day
The Waste Oil Recycling day held on July 1Oth at Agris
Co-operative in Dutton was a great success, We
collected over 4955 litres of waste oil and 100 used oil
filters and 205 litres of antifreeze. The Federation
thanks the Elgin Junior Farmer's club for their
assistance at the collection site. Next year's collection
site will be in East Elgin. More information will be in
the spring newsletter
Elgin County/Kettle Creek Agricultural
Conservation Scholarshlp
from Kettle Greek Trust Fund,
the cheque recently.
Congratulations to the
winner of the 2010
Scholarship, Nathan
Clarke (centre) of
Straffordville who is
attending the
University of
Waterloo, Faculty of
the Environment.
Fons Vandenbroek,
(/efr) representing the
Elgin Jr. Farmer's
Alumini and the Elgin
Federation of
Agriculture along with
Terry Carroll (righf)
presented Nathan with
The official presentation of the cheque will be at the
Banquet on February 5,2011. This scholarship is a
joint effort of the EFA, Elgin Junior Farmer alumni and
the Kettle Creek Conservation Trust.
Elgin Federation of Agriculture Fall 2010 newsletter.
File: M07
Page 61 of 159
20l0lPM Display
This is the picture of the display which the Elgin Federation of Agriculture created to give a visual for people to see how
much food is consumed by the average family of four in a year.
ln 2009, the average Canadian family spent $7929.24 on their grocery bill.
The farmer's share of this amount is only 25.260/o. ln 2009, February 12'n was "Food Freedom Day".
This year it took the average Canadian until Feb. 12 to make enough money for their food for the rest of the year.
(Canadian Census)
This display was in the popular
"Farmer's Market" of the Lifestyles
area and provided a good visual to
help people think about the
quantity and quality of their food as
well as local availability.
The EFA thanks the Elgin Jr.
Farmers for their assitance in
creating this display.
Annual Car-a-van Tour
The Car-a-van tour was a great success. The weather was windy and rainy, but more than 160 people put on their
boots and raincoats to visited our host farms. We wish to thank our hosts: Ken Ward - Great Lakes New Holland Farm
Equipment, David and Paul McCallum - McOallum Farms, Lambert and Linda Dekort - Aberlin Dairy Goat Farm, Peter
and Mary Jocius - Erie Gardens, Jesper & Pamela Andersen - Lavender Sense, and Rien and Brian Van Brenk - Van
Brenk Fruit Farms. Thanks also to the Women lnstitute who helped distribute maps and assisted in filling the "Basket
of Elgin Produce". The lucky winner of the basket was from Cambridge.
Annual Banquet and Awards
Reserve February sth, 201O on your calendar for the Annual Banquet and Awards evening at St. Anne's Centre in St.
Thomas. Rob Boyer and Michelle Flloyd will be our speakers for the evening. They will be speaking about their trips to
the Sudan with Canadian Economic Development Assistance for Southern Sudan (CEDASS). Kip McConell and
Angus McKenzie from Elgin County have also traveled to Sundan with this organization. For tickets, contact your
Federation director or call the office.
Nominations for Elgin's Agricultural Hall of Fame
We are still looking for nominations for the Elgin Agricultural Hall of Fame. This award recognizes our successful
nominees for outstanding contributions to the agricultural community. Special consideration will be to those who have
impacted agriculture within Elgin County and beyond to include provincial, national or international. lf you know of
someone who meets these parameters, please call the office for nominations forms and help us recognize them.
Communicatlons Workshop
As a service to our members and partner agricultural organizations in Elgin, the EFA is planning a Communications
Workshop. This interactive and informative day will help increase your confidence in preparing messages and
promoting your cause to the public and to the medial Mark your calendars for Saturday, February 26th, from 10 am - 3
pm. To register please contact Janine Lunn.
Elgin Federation of Agriculture Fall 2010 newsletter.
File: M07
Page 62 of 159
National Food Strategy -
Because Canadian Food
Matters
One of OFA's current lobby efforts is the National Food
Strategy (NFS). The mission statement of the NFS is:
Canada will be
a leader in
providing safe
and nutritious
food through a
vibrant,
competitive,
responsive and
sustainable
farming, processing, distribution and sa/es secfor.
The goal is for Canada to adopt the Strategy to ensure
that the Canadian food system will support a
sustainable farm sector well into the future. For
complete details on this plan, see:
www.nationalfoodstrategy.ca. The OFA's display at the
Elgin- St. Thomas lnternational Plowing Match was
built around this theme. Take a virtual tour of 'Foodville'
at www,foodville.org.
Provincial Policy Statement Review
With the input of local Policy Advisory Council
members, OFA is commenting on the update to
Ontario's Provincial Policy Statement, incorporating
opposition to aggregate extraction and asking that the
Ontario Ministry of Agriculture Food and Rural Affairs
take a more forceful role in designating Ag Specialty
Land.
United for Agricultural Sustainability - OASC
The Ontario Agricultural Sustainability Coalition
(OASC) continues to push government to accept their
proposed Risk Management Programs. OASC's
members have been lobbying the provincial and
federal governments for predictable and sustainable
safety net programming for Ontario's non-supply
managed commodities since late last fall, lts recent
impact study states $33 blllion as the value of the
Ontario food processing sector, with 164,400 Ontario
jobs supported through economic activity generated by
the farming sector,
Farm Livestock Predators
OFA continues to press for increased protection from
wildlife that prey upon livestock. ln response to this
lobby The Ontario Ministry of Agriculture, Food and
RuralAffairs has released its Managing Agriculture-
Wildlife Conflicts Discussion paper.
While OFA is pleased to see wildlife damage
recognized as a key issue, the response to OMAFRA
on this paper still includes a number of
recommendations. Among many other
recommendations, OFA is asking for updated
compensation levels, a range of predator control tools
and cost-share programs for predator fencing.
Open for Buslness
The OFA was chosen to provide input on the
province's Open for Business consultations, This
process is to help reform the 'red-tape' and over-
regulation of doing business in Ontario, and ways to
improve the system. Grassroots input from local Policy
Advisory Council members has been received - the
farm papers will be following its progress.
Stray Voltage
Despite new legislation which has reduced the
allowable limit of stray voltage, some farmers continue
to experience problems. What does stray voltage look
like on the farm? Some possible symptoms:- Livestock reluctant to drink- Reduced productivity and anxious behavior- High somatic cell count in dairy animals- Unexplained livestock deaths
lf you believe your farm is affected by stray voltage, the
OFA would like to know so we can help you find
solutions. We would like an accurate count of affected
farms, so we can continue to lobby on this important
issue.
Please contact Janine Lunn for more information.
Energy Resellers
As a business owner you may be contacted from time
to time to consider switching service providers. We
contínue to hear reports of companies conducting door-
to-door business, and pressure tactics to gain new
clients. OFA's advice is not show salespeople your
private billing information and do not make any
commitments until you take time to research these
companies carefully. Remember - if it sounds too good
to be true, it probably is!
Member Benefits
Enjoy the numerous advantages that come with your
OFA membership. Get the coverage you need, with a
wide array of choice, flexibility, and savings you can
count on! For details on these benefits and more
see www.ofa.on.ca
Telus - A new benefit provider, Telus offers OFA
member discounts and extra features for your cell
phone.
Tsc - Watch the mail for the next 'OFA Member Days',
and use your card for exclusive savings.
Elgin Federation of Agriculture Fall 2010 newsletter.
File: M07
Page 63 of 159
National Leaslng - Whether your farm needs updated
equipment or machinery - consider leasing. Members
save!
Ghoko - Be 'Proud to Farm'with OFA! Our new line of
OFA wear is available at TSC stores.
OFA staff Janine Lunn
janine.lunn@ofa.on.ca
Tel: 519-637-7300 or 1-866-408-0128
Fax: 51 9-633-6307
EFA staff Roberta Gillard,
Secretary/Administrator
Tel: 519-633-0114
Fax: 519-633-6082
robertag il la rd @ rog ers. com
Monthly board meetings are at the Elgin County
Building, room 228 at 8pm on the 2n0 Wednesday of
the month (except May).
0Y6lÌrr/ @,"äpr.
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UPCOIAING EVENTS
December 8rh
EFA Annuol Ocnerol ÂÂecting,
@ 8:O0 p.m.
County Administration Building,
lower l¿vcl
Februory 5th
Annuol Borquet ond Awords
S1. Ann¿'s C¿ntre, 5t. Thomos
Sociol 6:0O pm, Dinncr ó:30 pm
Spcokcr from CEÞASS
For tick¿ts coll 519-ó33-0114
Fcbruory 2ón
Ag Communicotions Workshop
10om-3pm,
lunch providad
Locotion to b¿ confirmad.
Rcgister wilh Jonin¿ Lunn
Elgin Federation of Agriculture Fall 2010 newsletter.
File: M07
Page 64 of 159
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Council Members
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Peters Subdivision Rezoning Application
DATE: December 10,2010
FILE: Dl4.PETERS
NUMBERz D2070-037
Purpose
To consider a rezoning application to remove the holding provision on Country View Estates
subdivision in North Hall.
Background
Abraham and Emma Peters have submitted an application to Rezone to Remove the Holding provision
on their 5Jot subdivision, known as Country View Estates, located in Concession 8 Part Lot 7 south
side of Eden Line, west of Talbot Line (Hwy 3) in the Hamlet of North Hall. The subject land is
designated "Hamlets" in the Official Plan and zoned Hamlet Residential-Holding [HR(h)] in the
Zoning By-law No . 2456-2003.
Rezoning to remove the holding provision is a condition of their draft plan of subdivision.
Staff Comments
The Holding provision requires that a subdivision agreement be in place for the property. On October
7 , 2010 Council enacted By-law 201 0-090 authorizing the subdivision agreement between Abraham
and Emma Peters and the Municipality. Staff is satisfied the proposed development of the property
complies with planning policies and the subdivision agreement has been registered on title, therefore
removal of the Holding provision may be supported.
Attachments
1. Rezoning Application to Remove Holding Provision
2. Draft Zoning By-law No. 2586-2010
RECOMMENDATION
"THAT Staff Report D2010-037 regarding the Peters rezoning be received;
AND THAT the zoning on lands owned by Abraham and Emma Peters,located in Part LotT
Concession 8, known as Country View Estates subdivision, be changed from Hamlet
Residential-Holding tHR(h)l to Hamlet Residential (HR) in Bayham ZoningBy-law 2456-
2003, as amended;
AND THAT Zoning Bylaw 2586-2010 be presented to Council for enactment."
Respectfully submi
Underhill, Planning Coordinator/Deputy Clerk
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 65 of 159
MUIVCIPALITY OF BAYHAM
P.O. Box 160
Straffordville, Ontario
NOJ lYO
Phone (519) 866-5521 Fax (519) 866-3884
APPLICATION FORAMENDMENT TO THE ZONING BY.LAW OF'
THE MUNICIPALITY OF BAYHAM
This application must be filed with the Planning Coordinator/ Depufy Clerk or designate of the
Municipality of Bayham along with a cheque for the required anount The applicant should retain one
copy for their records.
The information in this form must be completed in full. This mandatory information must be provided
Temporary Use Zoning ByJaw) or U5,!!.
níng Amendment to Remove l{olding Provision).
will be returned.
I/\ryE, Abraham and Emma Peters shall assumeresponsibilitvroraepositedamountrelatedtothesaidapplicationand
understand and agree that for payment of said additional costs shall be a condition of this signed
application. I also agree to accept all costs as rendered.
Property Owner
t'*-'" Ytft*,
Property Owner
FOR OFF'ICE USE ONLY
DArE RE.ET'ED'
//o l so/o AMouNr RECETVED , fao?O*
9 fi7v,aun/ ø;/lú<a/¡;¡
FTLENo: D4 .(u-rEKS DATE ADOPTED BY COUNCIL:
Prepared April 2007
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 66 of 159
Mun icipal ity of B ayham Zoning By- I aw Amendment App I ication
1. Registered Owner's Name: Abraham and Emma Peters
Address: 54571Ottergate Line, RR #1, Eden, ON NOJ 1H0
Page2
Phone No. (Home): 519-866-3835 Business:
Fax: Email:
Lot and Concession (if applicable):
Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If so
provide the names and addresses of such persons.
2. Applicant / Authorized Agent: David Roe
Address: $D9Larch Street. Delhi. ON N4B 347
TelephoneNo.: 519-582-1174 Fax:
Please specify to whom all communications should be sent:
RegisteredOwner ( ) Applicant/AuthorizedAgent (x )
3. Legal Description of the land for which the amendment is requested:
Concession: 8 Lotr 7
Reference Plan No:Part Lot:
Street and Municipal Address No.: 54473 Eden Line
What is the size of property which is subject to this Application?
Area: 27501m2 Frontage: 20m
When were the subject lands acquired by the current owner?
4. Existing Official Plan Designation: Hamlet
How does the application conform to the Official plan?
Residential uses permitted with a settlement area
Depth:210m
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 67 of 159
Vfuniclpalþ of Bayham Zoning By-law Amendment Applicæion page 3
5. Existing Zoniag Bylaw Classification: Hamlet Residential
What are the current uses of the subject lands?
Agricultural - field crops
If known, provide the length of time these uses have continued on this property.
If there are any existing buildings or structures on the subject lands provide the following
1J'-.i.-.- *. ^:-_- . ¡1.I.nlntlðt Siddñtl"fi¡ri'''-'- Rørldtline- Height Dimensions
Line Setback Setbacks Setback
If known, provide the dates in which each of these buildings were constructed.
6. What is the Nature end Extent of the Rezoning?
Removal of Holding provision for subdivision
7. lYhy is the rezoning being requested?
Pe¡mit registration of plan of subdivision
8. Does the proposed Zoning ByJaw amendment implement a qrowth boundary no
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 68 of 159
Municipalþ of Bayham ZoningBy-law Amendment Application
adjustment of a settlement area?
Page 4
If so, attach separately justification or information for the request based on the current Offrcial Plan policies
or associated Offrcial Plan amendment.
9. Does the proposed amendment remove land from an area of employment?
If so, attach separately justification or information for the request based on the cu¡ent Offrcial Plan policies
or associated Official Plan amendment.
10. Description of proposed dwelopment for which this amendment is requested (i.e. permitted uses,
buildings or structures to be erected. @e Specific)
New rgsidential dwellings to be constructed on buildine lots.
For any proposed buildings or structures on the subject lands provide the following information:
Type Front Lot Side Lot Line Rear Lot Line. Height Dimensions
Line Setback Setbacks Setback
11, Services existing or proposed for the subject lands: Please indicate with a r'
Water Supply Existing proposed
Municipal Piped Water Supply
Private Drilled Well
Private Dug Well
Communal Well
Lake or other Surface Water Body
Other
()
()
()
()
()
()
()
(x )
()
()
()
()
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 69 of 159
Municipalþ of Bayham ZoningBy-law Amendment Application Page 5
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
Privy
Other
Existing
()
()
()
()
()
Proposed
()
(x )
()
()
()
Note: If the proposed development is on a private or commünal system and generate more than 4500
litres of elTluent per da¡ the applicant must include a servicing options report and a hydrogeological
report.
Are these reports attached?
If not, where can they be found?
Storm Drainage
Provisions:
Proposed Outlet:
12. How will the property be accessed?
Provincial Highway ( ) County Road ( )Municipal Road- maintained all year ( x )
MunicipalRoad-seasonallymaintained( ) Right-of-way( ) Warer( )
If access is by water, do the parking and docking facilities exisf, and what is the nea¡est public road?
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 70 of 159
Municipality of Bayham Zoning By-law Amendment Application
13. Has the subject land ever been the subject of an application under the Planning Act for:
PlanofSubdivision(x ) Consent( )
ZoningBy-law Amendment ( ) Ministers ZoningOrder ( )
Page 6
If yes to any of the above, indicate the file number and status of the application.
14. IIow is the proposed amendment consistent with the Provincial Policy Strtement 2fi)5?
Residential uses permitted within a settlement area
15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes, does
the proposed amendment conform to the Provincial plan(sf
17- The Owner is required to attach the following information with the application and it will form part
of the application. Applications will not be accepted without the following.
(a) A sketch based on an Ontario Land Surveyor description of the subject lands showing
. the boundaries and dimension of the subject lands;
' the location, size and type of all existing and proposed buildings and structures, indicating
their setbacks from all lot lines, the location of driveways, parking or loading spaces,
landscaping areas, planting strips, and other uses;
r the approximate location of all natural and artificial features (buildings, railways, roads,
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 71 of 159
tvtunicipality of Bayham ZoningBy-law Amendment Application PageT
watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells
and septic tânks) that are on the subject lands, adjacent to the subject lands, or in the
opinion of the applicant may affect the application;
. the current uses ofthe land that is adjacent to the subject land;
' the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road, a private road, or a right-of-
way;
' the location of the parking and docking facilities to be used (if access witl be by water
only);
. the location and nature of any easement affecting the subject land.
Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation
Authority and Ministry of Transportation (if applicable).
If a private sewage system is necessary, pre-consultation with the Chief Building Official is
required about the approval process
18. If this application is sþned by an agent or solicitor on behalf of an applicant(s), the owner's written
authoriz¡tion must accompany the application. If the applicant is a corporation acting without an
agent or solicitor the application must be signed by an officer of the corporation and the seal if any
must be afïixed.
19. Additional Information as required by Council
(b)
(c)
fu I /,r,s)',
20. If this application is to accommodate the consent of a surplus dwelling, please provide the
following inform ation :
Date surplus farm dwelling was erected:
Please provide the assessment roll number,
lands is being consolidated.
and zoning of the farm parcel with which the subject
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 72 of 159
Municipality of Bayham Zoning ByJaw Amendment Application Page 8
(iiÐ
I /lVe, Abraham and Emma Peters , of the
of Bayham , in the county of Elgin , do solemnly declare:
(Ð that I / \ile am / are the owner(s) of the lands described above
(ir) that to the best of my / our knowledge and belief, all of the information and statements given in
this application and in all exhibits transmitted are true.
that I /we hereby appoint David Roe to act as an Agent on my/our
behalf in all aspects of this application.
And I / We make this solemn declaration conscíentiously believing it to be true, and knowing that it is of the
same force and effect as if made under oath, and by virtue of the "Canøda Evidence Act,r.
DECLARED BEFORE ME at the:
\4-.-- r^t'h or WownerlAgent
io th¿do@egion of this 3 od
dayof /l'1-t-,¿.^,*,kà-/ 20 l_A_.
Owner/Agent
A Comnissioner, etc.
Ë,Yl';^
i/,LLAFD, a Gommisstoner, etc.,
&'iÉü munuparty or eayf,åH.e
corporatiôn
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 73 of 159
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9
THE CORPORATION OF THE
MUMCIPALITY OF BAYHAM
BY-LAW NO.7,586-2010
BEING A BY-LA\ry TO AMEND BY-LÄW No.7ASG2003, AS AMEI\DED
WEEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
ZorrngBy-law No. 2456-2003, as amended;
TffiREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
l) THAT By-law No. 256-2003, as amended, is hereby further ame,nded by amending Schedule "C",
by deleting from the Hamlet Residential (Iß-h) Holding Zone and adding to the Hamlet Residential
(HR) Zone, those lands outlined in heavy solid lines and ma¡ked HR on Schedule "A" to this By-law,
which schedule is attached to and forms part of this ByJaw.
2) THIS By-law comes into force on the date of passing.
READ A FIRST TIME TTTIS 16th DAY OF Decerrber 2010.
READ A SECOI\D TIME THIS 16th DAY OF Decernber 2010.
READ A THIRD TIME A}.ID FINALLY PA.SSED THIS 16Ih DAY OF Decemb eT 2OLO.
MAYOR CLERK
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 75 of 159
I\iUNICIPALITY OF BAYHAM
SCHEDULE'C'
0 r00l\¡ 200l/ i00I\,{, " 1
Scale I : /500
NORTH HALL 0
Staff Report D2010-037 regarding "Peters Subdivision Rezoning
Application".
Page 76 of 159
b
Subject: TILL 2-0-10 CIP (Van Norman IndustrialArea)
The Council of the Corporation of the Town of Tillsonburg has initiated a proposal
to adopt a Community lmprovement Plan (ClP) for an area identified as the Van
Norman lndustrial Area. The purpose and intent of the CIP is to outline a
possible range of municipal actions designed to stimulate private investment,
property maintenance and renewalwithin the defined area. Among matters to be
considered are potential economic incentive programs such as grants to offset
increased tax assessment resulting from rehabilitation, renovation and
redevelopment of property; grants to offset general development costs; and
grants to partially or completely offset permit and application fees.
Please email your comments to planninq@countv.oxford.on.ca. A copy of
the proposed Van Norman lndustrial Area CIP is attached for your information.
Please provide comments on or before January 4,2011.
lf you have any questions in this regard, please contact Gord Hough of our office
at (519)539-9800, Ext 3207 or by email at qhouqh@countv.oxford.on.ca
Vída Líkins
System Admìnìstrator
Community & Strategìc Pldnníng Offíce
2l Reeve Street, PO Box 1614
Woodstock ON N4S 7Y3
(519) 539-9800, ext 3208
(519) 539-0015, ext 3208
Fax: (519) 421-4712
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 77 of 159
TOwN OF TNLSONBURG
Vnx Nonu,rx IxuusrRrAl AnEn
C OWMUNITY IVTPROVEMBNT Pr,AN
Enacted on January 10rn,2011, by By-law #
Town of Tillsonburg
Corporate Offices - Town Centre Mall
200 Broadway, Second Floor
Tillsonburg ON N4G 547
Telephone: (519) 842-6428
Fax: (519) 842-9431
Email: webmaster@town.tillsonburg.on.ca
Website: www.town.tillsonburg.on.ca
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 78 of 159
TOWN OF TILLSONBURG VAN INDUSTRIAL AREA IMPROVEMENT PLAN
1.0
Background:
The Town of Tillsonburg has been involved in a number of Community lmprovement
initiatives since the beginning of the 1970's. With the assistance of previous
programs, such as the former Ontario Downtown Revitalization Program,
Commercial Area lmprovement Program (CAIP), the Ontario Neighbourhood
lmprovement Program and the Ontario PRIDE funding program, the Town has
undertaken a variety of projects aimed at redevelopment and rehabilitation of both
commercialand residential neighbourhoods, including the upgrading of watermains,
storm sewers and roads in the downtown area.
More recently, the Town has adopted Community lmprovement Plans under Section
28 of the Plânning Act for the Downtown'area (September 2006) and an area
located at the southerly end of Town along John Pound Road identified as the
Tillsonburg Gateway area (April 2007).
lrurnoouclot¡
It is the Town's intent to build on.itg previous community improvement initiatives
through the adoption of a Community lmprovement Plan (ClP) for the industrial area
located on the west side of the Town, along Hwy 3 and commonly referred to as the
Van Norman lndustrial Area. The purpose of the Van Norman CIP is to provide a
broader range of financlal tools to facilitate the revitalization and health of this
industrial area.
Feedback from recent public consultation and the policies of Town Council, as
articulated through its Municipal Strategic Plan, Economic Strategy and the Official
Plan, identify a diversified indushial base as a vital component of the Town's
economic future. The vision for future industrial growth includes a variety of
initiatives related to both prestige and traditional industrial uses (i.e. health care,
networked or'clu'stered' industrial centres and more conventional forms of industrial
operations).
The importance of :industrial development within the Town is reflected in the
objectiveÈ,containèd in the above-noted strategic documents, including initiatives
such as purchase and servicing of industrial lands by the Town, supporting industrial
development bÍ ensuring that adequate municipal services are available and
utilizing public funding from municipal, provincial and federal programs to assist in
community improvement initiatives.
The Town's past community improvement efforts have involved both speciflc
projects and comprehensive initiatives (i.e. Downtown Area CIP). The intent of the
Van Norman lndustrial Area CIP is to provide financial incentives that will foster
development and redevelopment in the immediate industrial area and provide a
framework that may be used to initiate similar programs for other areas of the Town.
Page 2
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 79 of 159
NITY IMPROVEMENT PLAN
2.0
The initiatives identified in this Plan are intended to outline possible actions
designed to stimulate private investment, property maintenance and renewal in the
Van Norman lndustrial Area. lt is not intended that this Plan provide an exhaustive
list of incentives that may be undertaken to stimulate community improvement, nor
is there any obligation for Council to implement any of the initiatives outlined in the
Plan. lt is the intent of the Town that this plan will provide a context for development
and redevelopment of the Van Norman lndustrial Area and to assist in municipal
decision-making regarding improvements. lt should' be noted that the
implementation of any of the proposed financial incentives contained in this plan will
be at the discretion of Council and dependent on the Town's financial resources at
any given time.
Ane¡ or Appucnro¡¡
The Town of Tillsonburg designated ,the 'Van Norman lndustrial, Area' as a
Community lmprovement nrea ny anuary 10rn,2011.
The lands associated with the Van nity lmprovement
Plan are those lands identified as
Lecrsunve AurnoRlw
Section 28 of the Plannino Act provides municipalities with the authority to designate
a'Com mu nity I mprovement Project Area' and prepare a'Commun ity I mprovement
Plan', provided there are provisions in the Official Plan relating to community
improvement., Where a municipality has a'Community lmprovement Plan'in place,
the Act states that a muniôipality may undertake the following:
,. ',Acquire, hold, clear, grade, otherwise prepare, sell, lease or otherwise
, . . dispose of lands;. .o
Construct repair, rehabilitate or improve buildings on lands acquired or held
by the municipality;' . Make grantó or loans to registered owners, assessed owners and tenants of' ,lands or buildings to pay for the whole or part of any cost of rehabilitating
such land or b-uildings añd:. Entèr jnto.agieements with any government authority for conducting studies
and fór thê þreparation, implementation and financing of plans and programs.
It should also be noted that that Sections 365.1 and 365.2 of the Municipal Act
allow for the establishment of Brownfields Financial Tax lncentive and Heritage
Property Tax Relief Programs, respectively. Although these programs are
currently beyond the scope of this plan, they may be considered by the Town in
the future through an amendment to this plan.
3.0
Page 3
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 80 of 159
LEGEND
^ County Orthoimagery
ftvtunlctpat Ltmlts
Figure 1 - Van Norman lndustrial Area
Çq_ryrtr qnjty lmprovement Plan Boundary
NOTE: THIS IS NOT A PLAN OF SURVEY
TILLSONBUBG. GHOUGH
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TOWN OF TILLSONBURG VAN NORMAN INDUSTRIAL AREA COMMUNITY IMPROVEMENT PLAN
4.0 Mut¡lc¡plt- Poucv FRnuewoRx
The Town's Strategic Plan, Economic Strategy and the Official Plan contain
objectives and strategies to promote additional industrial development within the
community. Similarly these documents contain policies to support the development,
redevelopment and rehabilitation of vacant, underutilized or deteriorated properties
in the Van Norman tndustrialArea for industrial purposes. The relevant policies of
these documents are outlined below:
Municipal Sfraúegic PIan Vísions and Obiectives: . .
r attract diversified industry to the Town;o purchase and service adequate industrial lands suitable for the needs of industry;
. actively pursue initiatives to facilitate industrial¡óductivity improvements;--.
. ensure peak flow water as well as long-term water supply; -o utilize municipal resources to facilitate imþrovements in industrial productivþ; ,
¡ êncourâge successful, independentlocalty'¡çned businesses.
1a
Economic Strategy Priorities -',t, ': '".
. work with and support various sectors in the community to promote the importance of developing
the Town's industrial resources ahO tnê cohtribution that industrial development has with respect
to the economic health of the community;
ti¡g Índustrialbase;
ating) inftastructure and servicing constraints that
sters, including green technologies, plastics, value
ogistics and distribution, information technologies
s, suppliers, services and institutions, including
aphics (i.e. high concentration of seniors) can be
ed to the provision of health care, including both
Offtrcial Plan Policies: '
. improtg the economic strength of Tillsonburg, thereby increasing employment opportunities and
expañOing the aséessment base, through the efficient use of vacant and underutilized land
designated for,e¡_nployment activity;. continue tó Worttowards expanding the existing industrial base and attracting modem industries
which will enhänce the existing mix of industries in the Town;
o Council may acquire, plan and develop land for industrial development in an effort to meet the
locational needs of industries not being provided by the private sector,. Council may participate in the development of strategic lands for economically significant
activities through acquisition, joint ventures or other forms of involvement;
. Council may facilitate economic investmentthrough the management, delivery and/or upgrading
of municipal infrastructure, off-setting up-front servicing costs and encouraging development in
areas that are underutilized relative to the future intended use off the lands on a cost recovery
basis.
Page 4
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 82 of 159
TOWN OF TILLSONBURG VAN NORMAN INDUS IMPROVEMENT PLAN
6.0
The Official Plan also contains policies relating to Community lmprovement. Section
10.4 of the County of Oxford Official Plan outlines these policies and designates
lands, including the Van Norman lndustrialArea, as an area eligible for community
improvement. lmplementation measures to achieve community improvement
objectives include:
. Preparation and adoption of community improvement plans;¡ Regulatory measures such as maintenance and occupancy by-laws;¡ Utilizing public funding available from municipal, provincialand federal programs to assist in
community improvement; ando Land acquisition for the purposes of community improvement.
This Community lmprovement Plan has been developed .in accordance with
requirements of the Planninq Act and is in,conformity with the policies of the County
of Oxford Official Plan. (See Appendix '.1 for Official Plan Excerpts)
Acelcv CrncuuroN AND Puel¡c Gousulr,AJroN,.. , .. ' " '
Consultation regarding the Van Norman lndustriál Area ÇlP has been on-going for
several months and has'included direct input.from the Town's Economic
Development Advisory Committee;the Ministry of Municipal Affairs and Housing;
various Town and County staff and agencies and the general public.
An Open Housewas hetd in the Toún's Council Chambers on Decemb er7 ,2O1Oto
allow the public an opportunity to review the proposed Van Norman lndustrialArea
Community lmprovement Plan and to ask questions of Town staff and County
Planning staff.
g to considerthe Community lmprovement Plan was held
January 10th,2011. (A copy of the notice for the open
'i ," attached as Appendix lll)
t¡re Van Norman.lndustrial Area is located at the westerly edge of the Town of
Tillsonburg and includes approximately 1 15 ha (284 acres). The lands are situated
primarily nortlr,of Hwy #3 and are bounded by agricultural lands and the Town's
Waste Transfer Station to the north, agricultural uses to the east, existing residential
and agricultural uses to the south and the Township of Bayham lndustrial Park to
the west.
The Van Norman lndustrial Area contains 40 separate land parcels. Approximately
13 of the 18 parcels located on the north side of Hwy #3 are occupied by existing
industrial uses.
Page 5
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 83 of 159
TOWN OF TILLSONBURG VAN NORMAN I AREA COMMUNITY IMPROVEMENT
7.0
7.1
The area to the south of Hwy #3 currently contains a mix of existing residential and
agricultural uses. lt is anticipated that the approximately 15 residential dwellings
located here will eventually cease to exist and that these lands will incorporated into
the industrial park proposed for this area and redeveloped accordingly. The area
identified as the Van Norman lndustrial Area is accessed via direct access to Hwy
#3 as well as Clearview Drive and Bayham Drive, both of which are under municipal
jurisdiction.
The lands within the Van Norman IndustrialArea are predominantly designated for
industrial use according to the Town of Tillsonburg la¡d Use Plan, as contained in
the County Official Plan. The majority
lndustrial (MG)'. The existing residential
#3 are zoned 'Future Development (
eventually be developed for industrial p
are fully serviced by municipal wate¡,
lands to the so also be fully sèrviced. The
has recently ini for plan of subdivision (32T-
ange to gXpand orman IndustrialArea to the
3. ",t,,t' r.
l
Txe V¡¡¡ Nonmar l¡¡oustRItt- Anea Cóul¡tut¡trv lupnoveue¡lr Pua¡¡
Goals Rruo Oetqclvss¡ .,, .'_
The goals .and objectives of the ,Van Norman lndustrial Area Community
lmprovement Plan are drawn from the objectives and strategies contained in the
Official Plan, thê:.Tillsonburg.strategic,Plan and the Economic Strategy. lt is
anticipated that the Community improVement Plan will achieve the following:
Goals
(i).,. Stimulate and.leveraEje private and public sector investment to promote the
r .reuse and iniptovement of underutilized and vacant buildings and sites;
(ii) -'lncrease loni¡-term tax assessment and revenue for the community and the
Province; .
(ii¡) Reduôe outward urban expansion on prime agricultural lands by encouraging
more efficient use of existing lands in the urban area;(iv) lmprove the visual and physical quality of the Town;(v) Retain and increase employment opportunities and quality of life within the
Town.
Page 6
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 84 of 159
TOWN OF VAN NORMAN INDUSTRIAL AREA COMMUNITY IM
Objectives
(i) Encourage the reuse and improvement of lands and buildings that are
underutilized and vacant through incentive programs and Municipal
leadership;(ii) Use Municipal resources to demonstrate leadership in community
development;(iii) Encourage the reuse and improvement of vacant, underutilized and
potentially contaminated sites by providing tax increment financing grants, tax
freezes or tax cancellations;(¡v) Monitor the performance of the Community lmprovement Plan on an on-
going basis to ensure that the goals of the Plan are being met.
Performance of the CIP in relation to the foregoing goals and objectives will be
monitored by the Economic Development Advisory.Committee and Council.
7.2 PRoposeo Srnnrecres AND l¡¡rrrrves
This plan is premised on the belief that industrial development in general, and the
Van Norman lndustrialArea in particular, merits special consideration by the Town
of Tillsonburg to ensure that such lands remain a viable resource that supports the
Town's tax base and provides a diversified base for the creation of employment
opportunities. Thetable shown in Appendix ll summarizes the initiatives that may
be pursued by the Town to facilitate industrial development in the Van Norman
lndustrialArea.
It is not the intent of this Plan that the Town be obligated to implement the initiatives
outlined at this time, as further analysis and debate by Council may be required.
The initiatives contained in this Plan are not intended to be exclusive or exhaustive,
.'-but rather, are.intended.to provide an indication of the types of actions that may be
undertaken to foster industial revitalization and renewal. This Plan is also intended
to.be sufficiently generic to 'allow for additional projects and/or programs to be
undertaken as they áie identified, without amendment to the Plan, provided that they
are ¿emonstrably associated with industrial revitalization, renewal or improvement
within the Plan area ând they do not introduce new direct fìnancial incentives which
require further Provincial review and approval.
7.2.1 Financial lncentive Programs:
This section outlines the financial incentive programs that may be implemented by
the Town through the Community lmprovement plan. These incentive programs are
designed to stimulate and assist new development, redevelopment and rehabilitation
of vacant, underutilized or deteriorated properties in the Van Norman lndustrial Area
and will be funded by way of grants, as described.
Page 7
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 85 of 159
TOWN AREA COMMUNITY IMPROVEMENT PLAN
The following general implementation and eligibility criteria shallapply to allfinancial
incentive programs offered through this plan:
. All owners of lands and buildings located within the Community lmprovement
Project Area will be eligible to participate in the program;
. An eligible owner may elect to have the incentive paid to an assignee.
Where an owner elects to assign payment to a tenant, the tenant must enter
into an agreement stipulating the arrangement regarding the receipt of the
incentive and the work to be undertaken;. The rehabilitation or redevelopment of the building or land must result in an
increased assessment of the propefi;. The assessed value of the property for the purpose of receiving an incentive
payment will be the 'pre-improved' a.ssessed value on the date of application
for incentive;. Grants will only be paid out after the applicable improvemàñts have been
completed and inspected by the Tówn and.alloutstanding work orders have
been satisfied;. The taxes for a property must be paid up in full before any grant is paid to an
eligible property owner or assignee and shall be kept up to date during the
period of participation in the program, otherwise such grant shall be forfeited
and any such grant shall be repaid to the Town;o lf a property is under an assessment appeal, the grant application will be held
in abeyance until the appeal is resolved;. Any program applicant may be:required to provide a business plan for the
prop-osed works as part of the applicatlon;. Participating propefi owners will be required to enter into an agreement with
the Townspeciting such items as the level of grant available and the terms
. ' and conditions associated with the said grant, including the circumstances',, whereb¡4 an owner would be obligated to repay the Town for any grants
received; ,,,r .,.
,: . The agreeinent may be transferable and can be registered on title to serve as' . notice to future purchasers or potential property interests;. .:lf a building that is erected or improved with a program grant, is demolished
prio¡ to the;expiry of the grant period, or the property is not maintained in a
satisfactory'state of repair consistent with Town By-laws, the grant will be
forfeited ând recovered by the Town;o To be eligible for any of the funding programs, the proposed work shall
conform with all Town policies, standards and procedures including zoning,
site plan guidelines, façade and design guidelines and will be subject to
review and the issuance of all required planning and development approvals
and building permits;. ln no case shall the total level of grant provided to an applicant under the
Community lmprovement Plan exceed the cost of rehabilitation;
Page 8
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 86 of 159
TOWN OF TILLSONBURG VAN NORMAN INDUSTRIAL AREA COMM
. Prior to approving an application under this community improvement plan, the
Town reserves the right to request an independent audit of the applicants
accounts, at the expense of the applicant, and to ensure that all other work
orders or requests to comply from all other departments and agencies have
been satisfactorily addressed;. The Town fiay, at any time, discontinue a program, however, any
participants in the program prior to its closing will continue to receive loans or
grants as approved for their property until the conclusion of their project;
. All conditions of this program shall be met for the incentive to be received.
Decisions regarding applications and the allocation of funds to support them
are delegated to the Chief Administrative Officer and Treasurer.
The following is a description of each of the financial incentive programs being
offered,togetherwithassociatedimplementationdetails.
A. Rehabititation, Renovation aìnd.Redevelopment Tax lncrement Grant
Program:
Development, redevelopment and rehabilitation qf lands within developed industrial
areas is generally more difficult to'achieve due to higher land costs, potential
demolition costs and the costs of retrofitting older buildings to meet current Building
Code and Fire Code ¡equirements.
To counteract this disincentive, the proposed grant program will provide for annual
grants back'-to the land owner or assignee to offset the increase in taxes resulting
from reasseésment due to þhysical improvement works occurring during the specific
time period the program is in effect
A,proþerty woulO noi be exempt from such increases where there is a general
,increase in the-tax rate;'where there is a tax ratio adjustment by the County of
OXorC or wheré [he improvement works result in a change in tax classification.
Thetax increment grant is only intended to rebate the local municipal tax increase
which would occur as a result of building improvements resulting in increased
assessiirent. However, the Town would welcome and encourage the implementation
of similar progfams by other levels of government.
The Town willdetermine the percentage of the taxes thatwillbe subjectto the grant
program on a case-by-case basis and will offerflexibility to applicants with respect to
the term and percentage of the taxes that will be rebated.
Page 9
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 87 of 159
TOWN OF TILLSONBURG VAN NORMAN INDUSTRIAL AREA COM ENT PLAN
The details of these proposed grant programs are provided below:
* Under the program, properties that are re-assessed as a result of renovation,
rehabilitation, or redevelopmentwould be eligible to apply for a grant during a
set period of time following approved work thatwould trigger a reassessment* lt is intended that the grant would be available on a once per properly basis
and that itwould be transferable to a subsequent owner of the same property
once approved.
" At the time of building permit application the ownerwould provide the value of
the rehabilitation/redevelopment work to be undertaken and the pre-
construction taxes on the building or land shall.be noted and used as a
benchmark or'base year' tax amount.* After completion of the project the property will be reassessed and taxes will
be paid by the property owner in thg normal fashion.
" The difference between the..ipre-construction' taxes and the 'post-
construction' taxes (associated.rivith the improvement as opposed to any
class change) will be calculated and,this.difference would be the portion
eligible for a full or partialtax incrementgrant to the owner or assignee for the
specific period of time the program is in effect. Grant applications approved
near the end of the program will be permitted to be finalized according to the
terms of the program.* The portion to be granted back only includes the increase in municipal taxes
associatedwith the improvement. The portion of municipaltaxation levied for
Education'and Upper Tier purposes will only be granted back where the level
of govemment havlng jurisdiction has agreed to do so through appropriate
means.* The amount of the tax increment equivalent grant will be equal to the
'difference between the municipal portion of the property tax prior to
,'j,
. ?:niHßl:1ii:ff'?i,:i':li,'i:'ä:l:åi,i:iiliJ
i,
* . Tax increases that result from general reassessment, a change in tax
,'.'legislation or an increase in the applicable tax rate will not be considered for
..ttq purposes of calculating the grant.
" The.annualgrantwill be provided to eligible property owners or assignees for
up to a_ten year period on a declining basis.* A grant sèhedule will be incorporated within the required agreement setting
out the annual grant to be received in each subsequent year.* Payment of the grant will be made once per year by the Town, subject to
conditions and terms as defined in any agreement for development.
The objectives and proposed grant rates relating to each of these categories of
potential grant programs are outlined in more detail below.
Page 10
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 88 of 159
VAN NORMAN INDUSTRIAL AREA COMMUNITY IMPROVEMENT
It is intended that this category of tax increment grant program would apply fo
resulting in an increase in assessment The purpose of the grant is to encourage
and stimulate revitalization and re-use of existing buildings and property.
The grant schedule for this program will be up to 100% of the increase in the
municipal portion of the taxes in years one to five, decreasing to up to 55% in years
six through ten. The specific combination of percentages and years will be detailed
in each agreement with the property owner or assignee'
B. General lncentives Grant Program: .,.
The proposed general incentives grant program will provide'for a one-time grant
back to the landowner or assignee to partiafly offset the cost of redevelopment or
rehabilitation of existing buildings and:the redevelopment of vacant or under-
developed sites within the CIP area. Agreements associated with this program will
define eligibility for general grant incentivesr_sqch¡ as, but not limited to, contributions
towards fencing, transformers, generators, lÍghting and parking lot improvements.
C. Application and Permìt Fees Grant:
This category of program applieb to rebatès to reduce or eliminate development
application and permit fees to encourage new development, redevelopment and
rehabilitation of lânds ahd. buildings in the Van Norman lndustrial Area. Many
planning applications and building or change of use permits can be required for
internal and external alterafions, renovátions, new construction and demolition. The
elimination or reductionof such fêes through by the Town will serve as an incentive
to -engou¡age investment. The owner or assignee will need to apply to Town Council
fqr.full ôr parlial fee's r.eþate and Council will decide the merits of such rebates on a
. .case-by-casé absessment.
7.3 Ptanlmptementation
The þiógrams which may be established under the Van Norman lndustrial Area
Communitylmp¡ovèment Plan will be implemented overten years, butTown Council
may elect toexTênd the program for an additional period, or shorten the duration,
where Couniil,deems it appropriate or necessary to do so.
Town Council shall prepare and adopt a set of guidelines and procedures to
establish specifics on how the various elements of the plan will be implemented.
The guidelines will address such issues as the nature of the improvement projects
that will be approved, the application and approval procedures, agreement
requirements, and how decisions will be made regarding which projects receive
approval.
Page ll
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 89 of 159
TOWN OF TILLSONBURG VAN NORMAN INDUSTRIAL AREA COM
The Town will conduct periodic reviews of the programs being implemented under
the community improvement plan to determine their effectiveness and to determine
whether modifications to the program should be made.
Should Council decide the additional programs are to be added to this plan or to
significantly increase the financial commitment to the programs, an amendment to
the plan will be required.
8.0 SurulraRv
The approval of this Community lmprovement Plan will provide an overall context for
initiatives developed to foster industrial revitalization and rehabilitation. Such
approval will also ensure that the implementation of the proposed grant incentive
program is consistent with the legislative requirements of the Planning Act and
Municioal Act. The intent of this Plan,is to ensure that the Town's initiatives
regarding industrial development are integrated in,one document to'assure that
community improvement is dealtwith in a comprehensive and coordinated manner.
Page 12
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 90 of 159
County of Oxford
10.4 CommunÍtv Improvement
It is the intent of the County and Area Municipalities to develop a
comprehensive policy statement in order to upgrade, redevelop and
rehabilltate the physlcal environment of exlsting older residential
neíghbourhoods, ancillary open space and recreational areas,
commercíalcentres and industrialareas. The policies are designed to
co-ordinate and guide both private and public community improvement
activities in designate d community împrove ment project areas.
The goals of the community improvement pollcles are as follows:
. to upgrade and improve municipal hard services, social and
recreational faci I ities and publ ic util ities;
. to preserve and upgrade existing older resldential
neighbourhoods and settlements,
. to strengthen the existlng central areas and village core areas
and integrate proposed extensions to the central area and village
core areas;
. to improve existing industrial areas by encouraging further
deve lopmenf and redevelopment;
. to consider participation in funding assistance prograrns provided
by the Federal and Provincial governments as they relate to
community lmprovement;
. to encouragÌe the coordination of municipal, private and
community organizations in promoting community improvement
efforts.
Ir{TROflrCTtOt{
GOAU¡
lmplementation Measures
10.4 Community Improrrcment
Chapter 10 Page 1O.+1
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 91 of 159
DGFUE}ICCS
I..AAID UsE
ootrtFllcls
PRIYATE SERVICEÉ¡
County of Oxford
10.4.1 Generat Crlterla îor Atl Communltv Improvement
Proiect Areas
The çneral criteria used to designate existing Community lmprovement
Proiect Areas and to select future Gommunity lmprovement Project
Areas include the following:
Def icie ncies in fi e ava Ílability andor c-ondilion of mu n icipal inf rastructure
including:
. sewage systerns, storm water systerns, water supply and their
capac¡ty to comply with present standards and future requirernents;
. municipal roads ín terms of their designated function;
o sidewalks;
¡ streetlÍghting in terms of energy effÍciency, age and illumination
capacity;
r buildings and structures associated with the provision of municipal
and community services.
Existing incompatible uses resulting in land use conflicts where
relocation is desirable.
Areas served by a private individual or cornmunal water or sewage
systems that e¡fiibit deficiencies in the supply and/or distribution of
services.
10.4.2 Crlteria.for-,R?sldenilallmprovementÆeas
ln addition to those criterfa set out In Section 10.4.1above, crÌteria for
the selection of residential improvement are. as will lnclude the following:
. ârêÉrrì wfrere a significant portion of the ex'sting housing stock ls
in need of improvement and repair;
. ârêâs where community or recreationalfacilities such as library
facilities, day care centres, senior cÍtizens' centres and
community centres are lacking, where parkland acquisition is
required, or where upgrading of existing facilities is required;
. ãÍaãs that are predominanfly residential and are designated as
such in the Otficial PIan;
lmplementation Measures
10,4 Gommunity lmprovement
Ghapter 10 Page 70.4-2
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 92 of 159
County of Oxford
. ârêâs which have potential for residentialinfilling that are vacant,
in need of redevelopment or des¡gnated for redevelopment in this
Plan.
. 10.4.3 Crlteria for Commercial Imprgvement Areaq
In addition to those criteria set out in Section '10.4.1above, criteria for
the selection of commercial improvement areas will include the
following:
' ârêâs where buildings andlor buildÍng facades exhíbit structural
deficiencies or are in need of rehabilitation;
. ârêâs that have deficiencies such as high commercial vacancy
rates, inadequate off-street parking facilities and poor traffic
circulation;
' areas that are predominantly commercial and are designated as
such ln the Official Plan.
10.44 _ Crtterla tor lndustrlal Improvement Amqs,
ln addition to those criteria set out in Section 10.4.1 , criteria for the
selection of industrial improvement areas will include the following:
. ' areas where buildings exhibit structural deficlencies or are in
need of rehabilitation;
¡ âr€âs that are predominantly industrial and are designated as
such in the Official Plan;
c ãtêâs which are underutilized and wherevacant industrial lands
or bulldings predominate.
10,4,F DeslqnatÍoin of Commu\îtv lmproveme-nt Areas
sern¡mns lt is the intent of this Plan that Community lmprovement Project Areas
will correspond to those areas designated Rural Cluster, Village,
Serviced Village or Large Urban Centres on Schedule C-3. By having
regard for the criteria established in Section 10.4, it is anticipated that
the designated communíty improvement proiect areas will cover an
i ; entire communi$ and not just a specific area of that communrty.
lmplementation Measures
10.4 Community lmprovement
Chapter 10 Page 10.4-3
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 93 of 159
Plt tsff{G oF
colrt[Jl¡rTY
ITPROYETENTS
il¡PLEitEr{lArON
COrll¡IWTY
IMPROVEMENT
Pfj4.NS
lr¡PÍEITENTAIKX.¡
æìTIAMNATED
s/7E'S
County of Oxford
It ¡s the intention of this Plan that within lhe Community lmprovement
Project Areas in the Area Municipalities, no priority ranking shall bp
established . CommunÌty I mproveme nt P roiect Areas will be established
within an Area Municlpality as the municipality's financlal position and
availability of federal and provincial government funding warrant the
designation of such proJect areas. Priorlties within an Area MunicipalÍty
will be given to areas where deficiencies are the most critical.
10.4.6 lmplementatÍgn of the CommunÍtv lmprqvement
Pol!?les
The goals and objectives of tre community improvement policies will be
reflected in the preparation of Community lmprovement Plans, adopted
in accordance with the provisions of the Planning Act.
Community lmprovement Plans shallconstitute a schedule of works for
the maintenance, rehabilitation, repair and development of public and
privately-owned facilitÍes and lands. The plans shall include, but not
necessarily be limited to, leisu,re and socialfacilities, parks, open spacs,
streetscaping, planting of trees and other vegetation, sidewalks, roads,
street lighting, sewers, residential, commercial, industrial and
institutional improvements and the purchase and disposalof land.
Area Councils will employ a number of implementation methods. Such
methods may incfude but are not limited to the following:
Where a redevelopment proposal demonstrates a change in land use on
a site where contaminants may be present, the County and/or the Area
Municipality will require that environmental site assessment and site
cleanup be undertaken as required in accordance with Section 3.3.3'2.
The County and/or Area Municipality may:
o provide grants ancf/or loans to owners and tenants of properties to
assist in cleanup and redevelopment of the lands or buildings to
conform with the Community lmprovement Plan;
. cancel or not increase the municipal portion of the property tax on
sites during the rehabilitation period; and
. cancel or not increase the education portlon of the property tax on
sites during the rehabilitation period with the approval of the
Ministry of Finance.
(
lmplementation Measures
10.4 Community lmprovement
Chapter 10 Page 10.4-4
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 94 of 159
MAINTENANCENJD
OÇC'JPAìJCYBY.uws
PRænÆlfrtE
FINDING
ØW'(NÍY
IMPROIr'E,IENIE
BUSINESS
MPNOWTúENT
AREAS
HERIIAOEACf
UNDACQUSMON
DENSITY BOïIUS
BY.LAWS
Gounty of Oxford
The Area Municipality may enact and enforce by-laws dealing with
property maintenance and occupancy standards to ensure prcper repair
and maintenance of buildings where required as set out in
Section 10.3,12,
The County and/or Area Mu nícipallties may f u nd municipal prog ram mes
f or com munity improvement, and shall use, where appropriate, available
programmes from other funding sources to assist in implementing
Communlty lmprovement Plans.
The participation of comrnunity organizations and service clubs ln
community improvement activities is encouraged, particularty with
respect to development, improvements or operatlon of recreationaland
community facilities.
The County andArea Councils will encourage the establishment of new
Business lmprovement Areas and support the etfofts of existing
Buslness lmprovement Areas to strengthen and revitalize the downtown
core of a community.
The restoration and rehabilitation of hlstoricalfy signÍficant structures or
areas is encouraged by the designation of buildings and Heritage
Conservation Districts through the utilízation of the Ontario Heritage Act.
Area Councils may acqulre land to devefop such lands for the purpose
of facilitating the conservatlon, rehabilitation and/or redeveloprnent of an
area.
Where appropr¡ate, zoning by-laws containlng bonus provisions in
accordance wÍth Section 10.3.10, may be passed by the Area Counclls
which would assist in implementing community improvement plans.
I
Chapter 10 Page 10.4-5lm plementation Measu¡es
10.4 Community lmprovement
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 95 of 159
TOWN OF TILLSONBURG VAN NORMAN INDUSTRIAL AREA C IMPROVEMENT PLAN
Appendix ll
Town of Tillsonburg Van Norman lndustrial Area Community lmprovement Plan
Summary of Potential Community lmprovement Initiatives
. grants to offset increased tax assessment
arising from property improvements
. deferred taxation program for up to ten years to
help offset the cost of reuse and
redevelopment of eligible properties only where
this results in an increase in assessment value
and property taxes
Financialand
Economic
Incentives
1. Rehabilitation,
Renovation and
Redevelopment Tax
lncrement Grants
2. General lncentives Grant
Program
One time grant to partially offset the cost of
redevelopment or rehabilitation
3. Application and Permit
Fees Rebate Grant
o grants to partially or completely offset such fees
for a specific time period to stimulate
investment
Page 13
Correspondence received December 8, 2010 from Oxford
County regarding "Tillsonburg Van Norman Industrial Area
Page 96 of 159
Municipality of Bayham
Building Permits
For The Month of November 2010 File: PlO
8
Dgte:Dec-02-2010
No.Date RoIl #Permit
Holder
Property Description Building
Tvpe
Value Permit
Fee
Septic /Sewer
Fee
129 3-Nov 0-005-02001 Kirwin & Oatman Excavatins 10085 Culloden Road replace seotic svstern 10.000 350.0(
r30 9-Nov 0-005-04900 Morin, Roser 54026 Eden Line construct one storey storage barn 4000sq ft 80.000 995.0(
13l 9-Nov 0-002-17400 Froese, John 6796 Toll Gate Road install septic svstern 5.000 350.0(
t32 9-Nov 0-002-07400 Grise. Adam 55972 Tunnel Line construct one storev pole barn 2640so ft 20.00c 682.0(
133 lO-Nov 0-006-07300 Darlington Wirine & Plumbine I1306 Ridse Line install septic system 5,00c 3s0.0(
134 12-Nov 0-003-05000 Rockley, Kristi 55807 Jackson Line one storey residential addition to bam I 792so ft I12,00(899.0(350.0(
135 l5-Nov 0-00 r -09500 Mole, Donald 4899 Plank Road constuct handicap ramp to mobile home l20so ft 4.40(75.0(
136 l6-Nov 2-001-30700 1684610 Onta¡io Ltd 33 Pitt Steet Unit 24 install mobile home l040sq ft 40,00(395.0(
137 l6-Nov 2-001-30700 1684610 Ontario Ltd 33 Pitt Street Unit 36 install mobile home 700sq ft 26,00(267.0(
138 23-Nov 0-006-06600 Wall, Abram 10960 Plank Road construct one storey house w/ saraee 5557so ft 400,00(2761.0(350.0(
139 30-Nov 0-006-1 1701 Hishway Meadows Inc 11981 PlankRoad 95 Beeech St - install mobile home I l22sq ft 135-00(l 155.0(
November-l0 E37.400 7.229.00 17s0.0(
2O1O YEARTO DATE 8-147-966 64.066.00 6225.01
November-09 562-50(4,449.00 1225.01
2OO9 YEARTO DATE E.727.s41 6t.274.00 11450.0(
Prepared by:
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Page 98 of 159
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1210212010
1210212010 1:32PM
001647 1255475 oNTAR|O LTD
32067 CORDS 1112412010 I 42.85 009594
Cheque Amount - 42.85
001734 AMIATTACHMENTS INC
26304 PAVEMENT EDGER/POT HOLE PA 11t24t2010 I 7,503.20 009595
Cheque Amount - 7,503.20
001337 AROUND ABOUT BAYHAM
FIRE AD 1112912010 I 33.90 009596
Cheque Amount - 33.90
001061 BOB LOZON
election 201044 CANDIDATE REFUNDS 11129t2010 I 200.00 009597
Cheque Amount- 200.00
001271 BRENDAGIBBONS
30876 GLASSES - ROy GTBBONS 1.t t26t2010 I 275.00 009598
Cheque Amount - 275.00
000220 oJDL
6080 ELIZABETH STREET SUBDIVISION 11t08t2010 I 120.63 009599
Cheque Amount- 120.63
OOO195 CLIFF EVANITSKI
election 201044 CANDIDATE REFUND 1112912010 I 100.00 009600
Cheque Amount - 100.00
OOOIOO CORPORATE EXPRESS
26/.26,4'21 LEXMARKCARTRTDGES 11t29t20ß I 135.64 009601
Cheque Amount -135.64
OOO255 DEREHAM FORGE
31002 ENGRA\ÆD SIGN 11124120'tO I 37.23 009602
Cheque Amount - 37.23
000263 DINGLE LINE EQUIPMENT SUPPLY
1030 TRUCK REpAtR 11t22t2010 I 2,289.40 009603
Cheque Amount - 2,289.40
000262 DONNAMCCORD
suggestion program SUGGESTION PROGRAM 1113012010 I 50.00 009604
ChequeArnount- 50.00
OOO272 DYNAMIC FLUID PRODUCTS INC
l-05103-0 SEALÍNG WRAP 1'1t29t2010 I 28.25 009605
f-05't18-0 HOSE, CLAMPS 1 1t29t2010 I 10.06 009605
'154
Cheque Amount- 38.31
Page 1
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 99 of 159
lnvoice
Payee Number
lnvoice
Date Tyæ
Cheque Cheque
Amount Number
2010.08.06 6.3 9050
'l-70336
1-70337
1-70347
1-70393
1-70607
MUNICIPALIry OF BAYHAM
11101t2010 r 105.53 009616
1110112010 I 12.54 009616
1110112010 I 18.92 009616
'1110212010 I 50.32 009616
1110412010 I 26.80 009616
12102120'10 1:32PM
Accounts Payable
Royal Bank
Cheque Register - 1210212010
001162 EDKETCHABAW
elec{ion 201044 CANDIDATE REFUNDS
OO1O16 FARM & CONSTRUCTION EQUIPMENT
11t29t20',t0 I 100.00 009606
Cheque Amount - 100.00
9634 SERVICE TRUCKS 1112512010 I 511.32 009607
Cheque Amount - 511.32
OOO357 G& K SERVICES CANADA INC
151862't901 SHOP TOVVELS, FLOOR MATS 111't1t2010 I 202.52 009608
1518627182 SHOP TOVVELS, FLOOR MATS 11t25t2010 I 208.41 009608
Cheque Amount - 410.93
001616 GILLES THERRIEN BACKHOE SERMCE
451 DRATN REPA|RS 11125t20.t0 I 1,974.68 009609
452 CUL\ÆRTS, SNAKE DRATNS 11125t2010 I 2,743.08 009609
Cheque Amount - 4,717.76
OO127O GORD ROESCH
printer REIMBURSE FOR PRINTER 1112912010 I 186.80 009610
Cheque Amount - 186.80
OOO991 HORVATH AUTO PARTS
205483 SCREWDRTVERS 11t24t2010 I 38.59 009611
Cheque Amount - 38.59
000,146 JACKIE BOOTLE
Novl$Dec15'10 MANAGER FEES 11t29t2010 I 791.66 009612
Cheque Arnount -79r.66
OO178O JAMIE PILKEY
coveralls COVERALLS 11t25t2010 I 49.93 009613
Cheque Amount - 49.93
OOO5O1 KEVIN BRADFIELD
0017426D GLASSES. KATELYN BRADFIELD 11IO5I2O1O I 264.00 009614
Cheque Amount - 264.00
OOO5O8 KIRWN & OATMAN EXCAVATING LTD
8'119 INSTALL DRAIN & CATCH BASTN 11t23t2010 I 3,853.30 009615
Cheque Amount - 3,853.30
OOO5íO KLASSEN AUTO PARTS
LIGHT
BLADE BOXES
DISCS
FILTER, OIL, SOLDER
FUSES, TOGGLE
Page 2
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 100 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1210212010
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
1210212010 1:32PM
1-70738
1-70882
l-71003
1-71099
1-71146
1-71208
1-71296
1-71298
1-71351
1-71486
1-7't718
1-71788
1-71896
1-72035
1-72500
1-72552
1-72612
1-72636
1-72677
1-72680
1-72692
OO147O LEANNWALSH
employee prog€m
OOO58O MARKTAYLOR
election 201ù04
TRAILER BALL
GLOVES
PARTS
TORCH TIP
FUSES
GROMMETS, PLUGS, LíGHT
PART
PART
LIGHT
ZIP TIES
CARB CLEANER
PRIMER
BULBS, FUSE TESTERS
FILTER, OIL
TERMINALS
MERCON V
GUAGE PANEL
WAX
VVINDSHIELD WASHER
WIREBRUSH
HEATER HOSE
EMPLOYEE PROGRAM
CANDIDATE REFUND
10.10 009616
19.28 009616
62j5 009616
17.28 009616
3.79 009616
172.20 009616
62.24 009616
8.46 009616
105.53 009616
2.68 009616
6.17 009616
11.70 009616
38.41 009616
41.46 009616
23.73 009616
13.54 009616
16.50 009616
13.76 009616
13.51 009616
3.Af 009616
4.96 009616
1110512010
fi108/2010
1110912010
11t10t2010
1111012010
11111t20't0
1111212010
1111?/2010
11t12t2010
11115t2010
11t17t2010
11t18t20',tÙ
11t19t20't0
1112212010
1112712010
11129t2010
11129120't0
11t29t2010
1113012010
1113012010
11130t2010
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Cheque Amount -
1'v3012010 I
865.20
250.00 009617
009618
009620
009621
009622
Cheque Amount -
1112912010 I
250.00
100.00
OOO581 MARVIN'S ROOF REPAIR
059540 EAVESTROUGH CLEANING
OOO588 MCBAÍN SIGNS & GRAPHIC DESIGN
11493 StcNs
00061O MINISTER OF FINANCE
1059750 ANNUAL RENTAL
000617 MUDFORD FAMILY FOOD TOWN
Cheque Amount -
11122J2010 I
100.00
1,152.60 009619
Cheque Amount -
1'113012010 I
1,152.60
90.40
Cheque Amount -
11104t2010 I
90.40
203.40
Cheque Amount -203.40
4.5110'110567362 SUPPLIES 0910112010 I
Page
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 101 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1210212010
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
1210212010 1:32PM
1011056993'l
10110572791
10110573627
I 01 1 0580091
101'10582053
101 r0583s63
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
UTILITIES - FIREHALL
UTILITIES - MED BLDG
UTILITIES - PUMP#s
uTtLtTtEs - s.c.c.
UTILITIES. OFFICE
UTILITIES - PUMP#2
UTILITIES. LIBRARY
UTILITIES. GARAGE
UTILITIES - EDISON MUSEUM
uTtLtTtEs - v.c.c.
UTILITIES - PUMP#6
UTILITIES - LIBRARY
UTILITIES - PB MUSEUM
UTILITIES - PB FIREHALL
UTILITIES. OPP OFFICE
UTILITIES. PB WORKS GARAGE
Cheque Amount -129.22
374.32 009623
150.03 009623
15.24 009623
314.06 009623
211.43 009623
14.48 009623
3't.80 009623
526.87 009623
13.00 009623
43.90 009623
14.48 009623
77.48 009623
225.24 009623
282.99 009623
13.00 009623
70.75 009623
091't112010
0912212010
09125t2010
10t2s12010
11103t2010
1111012010
21.69 009622
30.65 009622
39.57 009622
13.36 009622
8.28 009622
'11.16 009622
000633 NATURAL RESOURCE GAS LIMITED
NovE1237&01
NovE14212-01
NovE2238GO1
NovE24200{1
NovE4540741
NovE4540941
NovE4541G01
NovES'1600-01
NovF19290-01
NovF2060041
NovF26864-01
NovG06210-01
NovG06305{1
NovG06307-01
NovG1570GO1
NovG40407-01
000690 PAULENS
election 201044
000699 PERRYGRANT
reimburse mileage
OOO7O4 PETERS PLUMBING
975
Cheque Amount -
CANDIDATE REFUND 11125t2010 I
Cheque Amount -
MILEAGE 11t29t20'10 I
Cheque Amount -
REPATRS TO URTNALS - S.C.C. 1'1t24t2010 I
11t17t2010
't1t17t2010
11t17t2Ù',t0
11117t2010
11t17t2010
1111712010
1111712010
11t17t2010
1111812010
1111812010
1111812010
1111912010
11t19t2010
1111912010
't111912010
11t19t2010
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
2,379.O7
200.00 009624
6r',6.20
94.91
200.00
646.20 009625
009626
009627
OOO727 PUROLATOR COURIER LTD
410466244 COURIER SERVICE
OOO733 R& R REFRIGERATION
3093 REPLACE OUTLET - S.C.C.
Cheque Amount -
11119t2010 I
94.91
39.62
Cheque Amount -39.62
0096281111712010 I 185.23
Page
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 102 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1210212010
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number :
Cheque Amount - 185.23
OOO742 RBC LIFE INSURANCE COMPANY
21842 Nov'10 NOVEMBER'10 REMIT
218r''2o,d.10 oCTOBER '10 REM|T
Cheque Amount - 125.88
OOO747 REID'S PRE-CAST CEMENT PRODUCT
8257 SLOPTNG RETSER 11t25t2010 I 82.49 009630
Cheque Amount - 82.49
001537 RON CAIRNS
Ops training PUMP OPS TRAINING
Cheque Amount - 127.50
OOOSOI SCOTTKRISTENSEN
rope rescue MILEAGE FOR TRAINING 11129120'10 I 270.90 009632
Cheque Amount - 270.90
001785 SEAN HURLEY
electíon 2010-04 CANDIDATE REFUND 1112912010 I 100.00 009633
ChequeAmount- 100.00
001205 SHRED-|T
0062490,16 PURGE FILES 1112612010 I U.75 009634
Cheque Amount - U.75
001786 SPRING VALLEYAUTO & MARINE
144890 ANNUAL SAFETY 11t29t2010 I 107.29 009635
Cheque Amount - 107.29
OO178/. TOM SOUTHWCK
election 201044 CAI.IDIDATE REFUND 1112912010 I 100.00 009636
Cheque Amount -'100.00
OOO913 TOWNSHIP OF MALAHIDE
11t30t2010 I 62.94 009629
1013112010 I 62.94 009629
1112912010 I 127.50 009631
SEPTEMBER/OCTOBER WATER 11t19t2010 I 47,836.33 009637
INFORMATTON TECHNOLOGY 't1t26t2010 I 574.04 009637
1210212010 1:32PM
10{19
10-218
Cheque Amount - 48,410.37
OOO925 TRILLIUM RAILWAY COMPANY
PCKI813 SIGNALS 12t01t2010 I 638.92 009638
Cheque Amount - 638.92
OOO93O TSC STORES L.P.
181012669 PTO ptN, LOCK, WASHER FLUTD 11t30t2010 I 66.88 009639
OOO932 UNDERHILL FARM SUPPLY LTD
Cheque Amount -66.88
Page 5
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 103 of 159
lnvoice
Payee Number
lnvoice
Date Tyæ
Cheque Cheque
Amount Number
2010.08.06 6.3 9050
226239
226258
cAM LEVER CAPS, COUPLER 11t30t2010 I 69.52 009640
BUSHTNG, LEVER CAp, COUPLER 11t30t20't0 I 31.83 009640
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1210212010
1210212010 1:32PM
Gheque Amount - 101 .35
001161 WAYNE CASIER
eleclion 2O1O-04 CANDIDATE REFUND 1112912010 I 100.00 009il1
Cheque Amount - 'f 00.00
000966 WEBER'S WELDING & MFG
14916 TRATLER HTTCH TUBE 1112912010 I 18.66 009642
Cheque Amount -18.66
001246 WELLINGTON GAS & CONVENIENCE
33
u
35
36
37
38
39
GAS - FIRE DEPT
GAS - FIRE DEPT
GAS - FIRE DEPT
GAS - FIRE DEPT
GAS - FIRE DEPT
GAS - FIRE DEPT
GAS - FIRE DEPT
0510312010 I 57.59 009643
o5l3'U2010 I 14.01 009ø3
0713012010 I 42.68 009643
o8101t2010 I 24.32 009643
0911212010 I 72.28 009643
1110112010 I 74.17 009643
11120120'to I 123.11 009643
ChequeAmount- 408.16
OOO99O ZAP'S TREE AND I.AWN SERVICE
00001619 REMOVSCLEAN UPTREES 11t22t2010 I 367.25 009644
Cheque Amount - 367.25
Cheque Run Total - 79,196.70
Page 6
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 104 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 12lÙgl201ï
lnvoice
Payee Number
lnvoicæ Cheque Cheque
Date , Type Amount Number
OOOO44 ALISAR AGGREGATES INC
20034508 WNTER SAND 11t30t2010 I 160.92 009645
Cheque Amount - 160.92
OOOO81 AYLMERTIRE
0000070961 TNSTALL TTRES I 1t1212010 I 1,068.37 009arc
0000071617 REPATR REAR T|RE 11t26t2010 I 305.52 009646
Cheque Amount - 1,373.89
OOOO91 BARRYR.CARD
21201340 LEGALSERVICES
2,120'1440 LEGAL SERMCES
ChequeAmount- 164.99
001144 BERES' MEAT &GROCERY
100'f TURKEY DTNNER 12t09t2010 I 282.50 009Aß
Cheque Amount - 282-50
001471 BLUEWAVE ENERGY
40923373325686 otL, DRUM DEPOSTT
OOO154 CANADIAN KOOLWATER
1?i07/2010 I Uz28 009649
Cheque Amount -u2.28
1UO1l20',tO I 123.74 009A17
1210112010 1 41.25 009647
filoa2üo r' 30.00 009650
1111612010 I 48.00 009650
11t30t20'to I 58.00 009650
1210912010 1:16PM
't369
1471
1564
BOTTLED WATER
BOTTLED WATER
BOTTLED WATER
ChequeAmount- 136.00
OOO1OO CORPORATE EXPRESS
2648'1867 DYE ERASE BOARDS 12t06t2010 I 197.74 009651
Cheque Amount - 197.74
OOO212 COUNTY OF ELGIN
1N000026930 NoVEMBER POLTCE SERVTCES 1'I09t2010 I 37,286.88 009652
Cheque Amount - 37,286.88
OO161.I EDWARDS DOOR SYSTEMS LTD
0000011152 SERVTCE TNDUSTRTAL DOORS 11t30t2010 I 665.80 009653
ChequeAmount- 665.80
OOO322 EVANS UTILITY
0000137710 MATNSTOPS 1111912010 I 311-43 009654
Cheque Amount - 311.43
OO17O5 FROESE EXCAVATING
792729 CLEAN OUT DTTCH 12t03t2010 I 706.25 009655
792730 MUNtCtpAL DRATN REpAtR 12t03t2010 I 339.00 009655
Page 1
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 105 of 159
2010.08.06 6.3 9050 MUNICIPALIry OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1210912010
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
Cheque Amount - 1,045.25
000376 GIBSON BENNETT
File# 510-1029 LEGAL SERVICES
F¡le# 51ù930 LEGAL SERVICES
Cheque Amount - 1,066.43
001787 HENRYFRIESEN
reimburse credit CREDIT ON WATER ACCT 12JO2|2O1O I 132.63 009657
Cheque Amount - 132.63
OO1O25 HILLVIEW SMALL ENGINES
654 ROPE. PLUGS. NUTS 11t17t2010 I 42-95 009658
Cheque Amount -42.95
000217 TB|GROUP
239443 CONSULTING FEES 11t19t2010 I 3,603.01 009659
Cheque Amount - 3,603.01
001789 KIDNEYFOUNDATION
donation MEMORY OF LORRAINE MOORE 1210812010 I 50.00 009660
1210912010 1:16PM
OOO5I3 KOOLEN ELECTRIC
16297
16298
16299
1112312010 t 498.44 009656
1112312010 I 567.99 009656
ChequeAmount- 50.00
REPAIR LIGHT OVER FUEL PUMPS 11I3OI2O1O I 235.02 00966I
INSTALL XMAS DECORATTONS 11t30t2010 I 1,045.25 00966,1
REP|-ACE GFr RECEPTACLE 11t30t2010 I 72.32 009661
Cheque Amount - 1,352.59
OOI788 LEONROCHELEAU
retund deposit REFUND SECURITY DEPOSIT 12lO7l2O'lO I 1,500.00 009662
Cheque Amount - 1,500.00
OOO555 LONG POINT REGION CONSERVATION
'05358' 4TH QUARTER LEyy'10 01t27t2010 I 10,804.50 009663
Cheque Amount - 10,804.50
000662 oNTAR|O ASSOCTATTON OF
45736 2011o.AFC MEMBERSHTP 11t01t2010 I 214.70 009664
Cheque Amount - 2'14.70
OOO7IO PORTBURWELLHOME HARDWARE
8675 BATTERTES 11t01t2010 I 26.77 009665
8678 COO|-ANT, ANTTFREEZE 11rcA2UO I 34.60 009665
8682 LTGHTS 11t0412010 I 5.63 009665
8710 BREAKER 11t17t2010 I 29.36 009665
8714 BATTERTES, DETERGENT 11t18t2010 I 36.93 , 009665
8723 LtcHTS 11t19t2010 I 67.69 009665
Page 2
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 106 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Regíster- 1210912010
lnvoice
Number
lnvoice Cheque Cheque
Date Type Amount Number
1112012010 I ',t4.42 009665
1112312010 I 84.69 009665
11102t2010 I 553.70 009667
11t26t2010 I 395.50 009667
11t29t2010 I 13.32 009667
12109120'10 l:l6PM
8724
8726
OOO737 RAMONA PEIDL
876301
ANTIFREEZE
LIGHTS
Cheque Amount - 300.09
NO\r10 CLEANING - V.C.C. 't1130t2010 I 676.00 009666
ChequeAmount- 676.00
OOO743 RBCROYALBANK
451 6050004037598Nov OBOA COURSE
¡151 6050004037598NoveO8O4 COURSE
Nov45l 6050004037580 INTEREST CHARGES
Cheque Amount - 962.52
OOO93O TSCSTORESL.P.
181013650 CABLE T|ES 12t06t2010 I 16.94 009668
Cheque Amount -16.94
OOO932 UNDERHILL FARM SUPPLY LTD
226299 ELBOW 12t01t2010 I 12.11 009669
Cheque Amount - 12.11
000966 WEBER'S WELDING & MFG
14935 FLATBAR 1z03t2010 r 8.81 009670
Cheque Amount -
Cheque Run Total - 63,2'10.96
8.81
Page 3
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 107 of 159
2010.08.06 6.3 9050 MUNtCtpALtry oF BAYHAM 12tO9t2O1O 1:56pM
Accounts Payable
Royal Bank
Cheque Register- 1210912010
OOO737 RAMONA PEIDL
237400 NOVEMBER,Io CLEANTNG 11t30t2010 I 940.00 00967l
876302 NOVEMBER "I0 CLEANTNG - S.C.C. 11t30t2010 I 1,131.00 009671
Cheque Amount - 2,07'1.00
Cheque Run Total - 2,071.00
Page 1
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 108 of 159
2010.08.06 6.3 9050 1211312010 12:45PMMUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 014005 Report Date:1211312010
Accounts Payable Voided Gheque Posted By: SANDRA
FiscalYear: 2010 Posting Pd.= 12 Posting Date: 1211312010
01{10G1030 General bank CDIST event cancelled - chq retumed Void Chq: 9192 2O.OO
OTTER VALLEY CHAMBER
01-010G'1950 Accounts Payable Trade CDIST event cancelled - ctrq retumed Void Chq: 9192 -2O.OO
OTTER VALLEY CHAIIBER
Total Debits 20.00
Total Credits -20.00
Net Posting 0.00
I
I
Page 1
Cheque Register being Cheque #9594 to Cheque #9671 inclusive,
except Cheque #9192 totaling $144,458.66 and Payroll
Page 109 of 159
SORW MUNICIPALITY OF BAYHAM
TOT PACKETS - 2
CURRENT
FEDL TAX a,557 .24
NR TAX
PROV TAX
EI CoNT 703.A6
QPIP
cAN PEN 2,536.50
QC PEN
QC HSF
0N EHT 1 ,795.55HB HET
NL HAPSET
TOT STATS 13,592.93
CHEQUES 39,7s9.3A
DEPoSITS 58,66I.58
US DEPS
DED DEPS
T0T NPAY 78,400.96
RRSP
RTI
TOT PAYROL
SERV CIIRG
GST
HST
GRAND TOT
9L,793,A9
L77 .74
23.11
9L,994.74
ITEI.I UNITS
SALARIED WORKPAYS 20
PAY ADVICE FOLD 63
TOTAL S,/C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COI.IPANY TOTALS
ADJUST - CR CURRENT TOTAL
8,567 .24
703.86
2,336.50
L ,795.33
L3,392.93
39 ,739 .38
3A,66L.5A
78,400.96
9L,793.89
L77.74
25. 11
9I ,994.74
OF SERVICE CHARGES
RUN: NOV 30 2010 N0: J
PAGE: 41 I
HST REG: 100057415 RT0004
COHPANY PAGE: 3
DEBIT DATE: DEC 1, 2010
DATE 0F PAY: DEC 3, 2010
ADJUST -DR YTD ADJUST
ITEI.I
PAYROLL RUNS
YTD TOTAL
205,OO6.40 FEDL TAX
NR TAX
PROV TAX
40 ,I45.76 Er CoNT
QPIP
98,336.92 CAN PEN
QC PEN
QC HSF
26,O35.90 0N EHT
IIB HET
NL HAPSET
369,524.97 TOT STATS
77,L87.L9 CHEQUES
908,65E.56 DEP0SITS
US DEPS
50. OO DED DEPS
985,875.55 T0T NPAY
RRSP
RTI
I,355,400.52 TOT PAYROL
3,4O0.79 SERV CHRG
88.95 GST
2L0.A7 HST
L,359,101. I3 GRAND TOT
CHARGE
55.00
15.86
ANALYS I S
ITE¡I
HOURLY WORKPAYS
COURIER FEE
177 .7q
UNITS
43
I
CHARGE
70.95
12.00
UNITS
I
CI{ARGE
47 .93
9L,994.74 DEBIT INFORIIATI0N: 003 05102 101I925
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Long Point Region Conservation Authot
4 Elm St., Tillsonburg, Ontario N4G 0C4
519-842-4242 or 1-888-231-5408 . Fax 519-842-7123
Email: conservation@lprca.on.ca . www.lprca.on.ca
File:1 .4.5.1November 16th,2o1O
Kyle Kruger, Administrator
Municipality of Bayham
9344 Plank Rd, PO Box 160
Straffordville ON NOJ 1Y0
MUNICIPALITY OF BAYHAM
Re: 30-Day Notice to Affected Municipalities - 2011 Draft LPRCA Budget
Dear Mr. l/v'f
At a Special Board of Directors meeting held on Friday, November 12th, the
preliminary 2011 Operating and Capital Budgets for LPRCA were approved.
Ontario Regulation 139/96 calls for a 30-day notice to affected municipal partners
in order for them to consider and provide comment regarding the draft budget.
The Regulation also requires that the notice be accompanied by the financial
information used to determine that levy. As such, please find attached the
following information on LPRCA's budgets for its member municipalities:
31 .201 1 Proposed Consolidated Budget Summary
32.2011 Proposed Operating Budge
33.2011 Proposed Five-year Capital Budget 2011-2015
34. LPRCA Proposed 2011 Munícipal Levy (Consolidated)
35.4 chart identifying the CVA and proportional percentages by municipality
used for the apportionment of the municipal costs
36.4 chart showing the apportionment of the capital costs to each
municipality
Assuming you receive this before the end of this week, LPRCA would expect any
comment regarding the Draft 2011 Budget to be fon¡rarded to this office no later
than noon, Monday December 2}th, 2010.
LPRCA appreciates that with the recent changeover in local councils and the
appointment of new conservation authority members for 2011 , some new LPRCA
Board members may not have had the same opportunity to ask staff questions
regarding the 2011 Preliminary Budget. With that in mind, LPRCA will be hosting
/rî
€
A Member of Conservation Ontario
Correspondence dated November 16, 2010 from Long Point
Region Conservation Authority regarding "2011 Draft LPRCA
Page 111 of 159
a new member oríentation at 1Oam on Friday, January 7rh, 2011 at which time
any questions regarding the preliminary budget may be asked. The weighted
vote for the Final 2011 LPRCA Budget will take place the evening of Wednesday,
January 12th as part of the regular meeting of the LPRCA Board of Directors.
Should you require any further information please feel free to contact myself at
51 9-842-4242, ext. 225.
Cliff EvaÈlit"ski,
Gene ral Manage rÆreasu rer-Secretary.
Correspondence dated November 16, 2010 from Long Point
Region Conservation Authority regarding "2011 Draft LPRCA
Page 112 of 159
Long Point Region Conservation Authority
2011 Proposed Consolidated Budget Summary
2010
Approved
$ 3,160,713
$ 297,358
lncrease
over 2010
7o lncrease
over 2010
% of Proposed
Budget
91.7V"
8.3%
3.8%
'0.4"/"
Total Operating Expenditures
Total Capital Expenditures
SOURCES OF REVENUE
Municipal Levy - Operating
Municipal Levy - Capital
Subtotal Municipal Levy
Provincial Grants/Subsidies
Federal Grants/Subsidies
User Fees
Community Support
Contribution from Reserves
TOTAL REVENUE
l-_3,4s8,021_ _$_9,5?8391_100.0%
$
$
9O7,922
135,358
$ 1,043,290
$ 959,785
$ 109,800
$ 1,069,595
$ 144,322
$ 27,500
$ 1 ,595,610$ 374,190
$ 377,186
26,305
$ (4,740)
$
$ (21,800)
$ 2,001$ 118,sss
5.7o/o
-18.9%
26.8o/o
3.1%
$
$
$
$
$
149,062
27,500
1 ,607,410
372,189
2.5%
-3.2%
0.0%
-1.4"/o
O.5"/"
45.8/"
29.9o/"
4.0Y"
0.8%
44.3/"
10.5%
10.5%258.631
$ 3.458.071 l__3,s?8,3e1_ _$_1_20'3?q_100.0ol"
C
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Long Point Region Conservation Authority
Proposed 2011 Operating Budget
CORPORATE OPERATING SUMMARY
2010 2011
APPROVED PROPOSED
7oOF o/o
BUDGET INCREASE
PROGRAM
Watershed Planning and Technical Services
Watershed Flood Control Services
Healthy Watershed Services
Communication and Development Services
Backus Heritage and Education Services
Public Forest Lands Management Services
Private Forest Lands Management Services
Gonservation Area Management Services
Other Conservation and Land Management Services
Corporate Seruices
OBJECTS OF EXPENSES
Staff Expenses
Staff Related Expenses
Materials and Supplies
Purchased Services
Equipment
Other
TOTAL EXPENDITURES
SOURCES OF REVENUE
Municipal LeW - Operating
Provi ncial Grants/Subsidies
Federal Grants/Subsidies
User Fees
Other - lnterest on lnvestments, Miscellaneous
Community Support
Contribution from Reserves
TOTAL REVENUE
$ 117,570 $ 118,520
ç 208,297 $ 220,814g 252,722 $ 242,279
$ 118,419 $ 140,143
s 418,124 $ 415,830
$ 173,366 $ 183,313
$ 185,567 $ 193,880
$ 521,230 $ 530,253
$ 377,821 $ 382,383
4o/o 1o/o
7lo 6o/o
87" -4o/o
4o/o 18o/o
131" -1o/o
5o/o 6o/o
6o/o 4o/o
160/o 2o/o
12To 1o/o
$ 787,597 $ 854,925 25o/o 9o/o
$ 3.160.713 $ 3.282.341 lOOo/"3.8o/o
$ 1,764,216 $ 1,850,729$ lz,6oo $ 2't,zso
$ 700,489 $ 703,836
$ 455,653 g 488,473
$ 41,867 $ 3Z,l SO
56o/o
1o/o
22o/o
14o/o
1o/o
5o/o
21o/o
0o/o
7o/o
-11o/o
$ 180,888 $ 180,903 6To Oo/o
s 3.160.713 $ 3,282,341 1O0o/"3.8"/"
$ 907,922 $ 959,785
$ 149,062 $ 14,322
$ 27,500 $ 27,500
$ 1,574,810 $ 1,554,810
$ 32,600 $ 3O,gO0
$ 372,189 $ 374,190
$ 96.631 $ 190,936
29"/"
5o/o
1o/o
50"/"
1o/o
12o/o
3o/o
6o/o
-3o/o
Oo/o
-1o/o
-6ø/o
1o/o
98"/"
$ 3.160.713 $ 3.282.341 1OO"/"
Correspondence dated November 16, 2010 from Long Point
Region Conservation Authority regarding "2011 Draft LPRCA
Page 114 of 159
Long Point Region Conservation Author¡ty
PROPOSED FIVE YEAR CAPITAL BUDGET 2011.2015
CORPORATE SUMMARY
PHOGHAMS AND PROJECTS
OBJECTS OF EXPENSES
Wellington ParVLake ceorge (WEC|)(SO% of actuat costs)
Major Capital Projects
Lake Flood Forescasting Tables
Healthv Watershed Services
Major Capital Pro¡ects - 20Og Dam lnventory
Roof Replacements Homestead
Repaint crist Mill Exterior
Repaint Education Centre Exterior
Repaint Education Centre lnterior
Replace Ed. Centre Display Lighting
New Air Conditioner - Aunt Erie's Kitchen
Tar and Chip Road from Dam to grd Concession
Roof Replacements Education Center
Backus Camps¡te lmprovements
Replace Vault Toilets in croup Camp and Campground A
Replace Vault Toilets in Campground D
Replace Vault Toilets in Campground B
Upgrade 10 campsites to seruiced
C.A. Water System Upgrades
Major Maintenance Projects - Parks
Park upgrades for 4 parks
Vehicle and major equipment replacement
PSAB 3150 Capital Reptacement Reserve
Financial lnformation Syslem
ESRI cls Program Update
Phone System Upgrade
Administration Off¡ce Flooring Upgrades
Administration Computer Hardware updates
Swoop 2010 Project
Adminstration Office Accessibility Upgrades
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SOURCES OF REVENUE
PRIOR YEARS
Projects
Prov¡nc¡al
fundino
PRIOR
YEARS
Capital Levt
2011 2fJ12 2013 2014 201 5 TOTAL
VIUNICIPAL LEVY - Capital
ìrants - Prov¡ncial
ãrants - Federal
lommunity Support
lontr¡bution from Reserves
TOTALS
$$ 241.382 I 100.$ 222.000 $ 299,000 $ 289.000 $ 25,000 $ 1.186.182$ 80.000 s lli $ 2s0,000 s $ 330.000
$$ 10,000 $ 1o,ooo$ 68,936 $ 1861250 $$ 45.000 $$ 300,186$ 80,000 $ 68.936 $ 241,382 $ 296,050 $ 222.000 $ 604,000 $ 289.000 $ 25,000 $ 1,826,368
($35,000); Phone system upgrades ($2,OOO¡; Lake Flood Forecasting Tabtes (95,000)
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MUNICIPALITY OPERATING
LEVY AMOUNTS
CAPITAL TOTAL PER CAPITA
LPRCA PROPOSED 2011 MUNICIPAL LEVY. CONSOLIDATED
Haldimand County
Norfolk County
Norwich Twp.
South-West Oxford Twp.
Tillsonburg
TotalOxford County
Brant County
Bayham Municipality
Malahide Township
lncrease over 2010
Per Capita lncrease over 2010
$39,795 $4,553
$6,558 $750
$16,404 $159,798
$57,201 $S62,OZ6
$6,558 $63,882
$2,214 $21,569
$M,347
$7,309
$132,010 $15,102 $147,112
$208,688 $23,874 $232,562
$56,974 $6,518 $63,492
$143,394
$504,375
$57,324
$19,354
11.04
10.55
9.31
10.46
10.70
12.63
7.81
9.77
$959,78s $109,800 $1,069,585 10.50
$51,863
$0.51
($2s,558)
($o'zs¡
$26,305
$0.26
Correspondence dated November 16, 2010 from Long Point
Region Conservation Authority regarding "2011 Draft LPRCA
Page 117 of 159
LONG POINT REGION CONSERVAT¡ON AUTHORITY
Current Value Assessment (CVA) Apportionment (2010)
Bayham M
Malahide Tp
100
10
5,677
7,483
41,336
s6,076
9,277
6,876
100 13,746
5,677 499,197,382
822,611,263
5,139,360,738
53,272 6,660,045,367
6,865 971 ,735,816
2,063 809,289,480
13,746 1,655,969,076
499,197,382 4.1462"/"
82,261,126 0.6832%748
14,468Haldimand County 35
Norfolk County
Norwich Tp
South-West Oxford Tp 30
Tillsonburg T
95
74
1,798,776,258
6,327,0¿+3,099
719,084,504
242,786,84
1,655,969,076
14.9402%
52.5510/"
5.97260/o
2.O165yo
13.7541"/"
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LPRCA PROPOSED 2011 MUNICIPAL LEVY . CAPITAL
4,204 $ ¿za $ tol $ l,loo $ +zs $ ggz $2,628 $ ZSg $ lor $ oee $ zsz $ zoz $
$
$
z7s $
4814 $
sgs $
$
$
40
706
56
1,195 $
747 $
8,516 $
299 $
s,229 $
418
29,ss4 $
1,0s1 $
18,393 $
1,471 $
11e $
2,090 $
167
119 $
2,078 $
166
83$
1,451 $
116 $
14 $ 2,000
239 $ 3s,ooo1e$
55 $ 8,00034 $ s,000
9,404 $ 1,149 $7,840 $ 3,384 $2,363 $ 389 $s7,000
Haldimand
Healthv Watershed
Major Capital Projects -2010 Dam lnventory
Lake Flood Forescasting Tables
Other Conservation and Land Manaoement Services
Vehicle and major equipment replacement
Coroorate Services
Phone System Upgrades
Adminstration Otfice Flooring Upgrades
Adminstration Computer Hardware Updates
TOTAL
APPENDIX H
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Page 120 of 159
..._7-Jo-hñ-S1rsðfsoEft-
Aylmer, OnÌorio N5H 2C3
Telephone: 51 9-7 7 3-5344
Fqx: 5 I 9-773-5334
www.molohlde.co
Corporation of the Municipality of Bayham
9344Plark Road
Box 160
Straffordville, Ontario
NOJ lYO
November 5,2010
Attention: Kyle Kruger, CAO
RE: Appointment of Board Representative - Port Burwell Area Secondary Water
Supply System Joint Board of Management.
As per the requirements of Transfer Order W1/1998, the Council of the Municipality of
Bayham is required to appoint a representative and an alternate representative to the Port
Burwell Area secondary water System Joint Board of Management.
Please forward to us the names of your appointees so we may make the necessary
arrangement in preparation of the first board meeting.
'We, as the administering municipalily responsible for the operations and administration
of the system on your behalf, are looking forward to working with your representatives.
Should you have any questions or concerns, please feel free to contact me at your
convenience.
Respectfully,
Director of Physical Services
Township of Malahide
cc Michelle Casavecchia, CAOlClerk Township of Malahide,
Secretary PBASWSS Joint Board of Management
.S*! 14v",
proud tradition, a brightfuture.
Robert Johnson,
MICHETTE M. CASAVECCHIA
Chief Administrotive Off icer/Clerk
mcosovecchio@molohide.co
susAN E. wrLsoN
Director of Finonce
swilson@molohide.co
Correspondence dated November 5, 2010 from Township of
Malahide regarding "Appointment of Board Representative - Port
Page 121 of 159
Page 122 of 159
' Nov,23, 2010 2:20PM County of Eìein
ElgrnCounty
November 23,2010 Via Fax
Mayor and Council of Municipality of Bayham
Dear Mayor and CouncÍl:
The Elgin Gounty Land Division Committee requires a nomination to fillone position,
due to the completion of the term of Paul Ens at the end of December.
This new appointment will be effectíve January 1,2011 and will continue for the term
ending on December 31 ,2014.
The areas covered by the appointee are all of the Municipality of Bayham and
! th? Township of fi4alahide, east of County Road 73 (lmperial Roaá), north of Gounty
load 52 (Ron McNeil Line) and east of Gounty Road 40 (Springfield Road) including
Spríngfield.
Please note it is Bayham Council's nomination to come fon¡lard, based on the number
of granted land severances during this past term. Gouncil is free to nominate an
individual from within or outside of its municipal boundaries for this position, if ít so
desires.
Please submit your nominee for consideration at Elgin County Council, by no later than
December 23,2010. Council will make its final decision on January 11, 2O1l and the
first meeting of the new Land Division committee will take place latór that month.
I look forward to your response.
Yours truly,
t/t
rl lù
o -.t9¿
Susan McConnell
Administrative Seruices Coordinator
Exlension 103
cc Paul Ens
Susan Galloway, County of Elgin
Township of Malahide
county ol Ëlgln
Admlnl¡ tra{lvo Scrvicos
450 Sunset Dl¡ve
Sllholhts, on NsR5V1
Phone: 31S631-1460
www.eþinounty.on.ø
Correspondence dated November 23, 2010 from County of Elgin
regarding "Replacement of Member on the Elgin County Land
Page 123 of 159
To: Municipality of Bayham Council
Re: Elgin County Land Division Committee
Date: December 6, 2010
f would like to express my interest in being the representative on the Elgin County Land Division
Committee.
I am a life long resident of Bayham ,a member of the Straffordville cemetery board, and have always
had a keen ¡nterest and understanding in our local municipal politics .
I have had a number of involvements with the Planning dept. in Bayham over the years, including the
Official Plan and its on going review, amalgamations and severances. Also, attended land division
meetings as a spectator a number of times over the years.
I have been involved in the planning and re-locating with 3 chemical distribution companies of their
chemical Phase 3 warehouses. I was involved with local municipal regulations, provincialand federal
standards, as well as the codes and standards of Croplife Canada and OMAFRA.
Thank you for your consideration as a member of Elgin County Land Division Committee.
Regards,
Brent Stewart
11095 Schafer Rd. RR#2 Tillsonburg,Onta rio, N4G4G7
Correspondence dated November 23, 2010 from County of Elgin
regarding "Replacement of Member on the Elgin County Land
Page 124 of 159
Nov, 23, 20 1 0 2:20PM County of Elein
ElgrnCounty
fax cover
DATE: NOV23,2O1O
Send to: Partner Municipalities
Co
Office Location:
Fax
No,643i P, 1/2
From: Susan McGonnell, Admlnistrative Services
Coordinator
Offico Location: St, Thomas
Phone Number: 519-63,|-1460 ext 103
Number of Pages, lncluding Cove¡: 2
tr URGENT O REPLYASAP O PLEASE COMMENT tr PLEASE REVÍEW Ë¡ FOR YOUR INFORMATION
Hello:
Please see the letter directed to your council regarding nominations to the Elgin County land
divisìon committee. I look forward to your council's timely response.
Thank you,
Susan
HE INBORIYIATION IN TT{IS FACSIMILE IS FOR ÎIIE N¡IMED RECIPTENT ONLY. IT }/.¡\Y CONTAIN INFORMATION THAT IS PRIVILECED, CONFIDEMTAL
¡'I'JD EXEÀ/fPT FROM DISCLOSI,JRB UNDBR APPLTC.IìBTD LAW. IF fHE RÊADÊR OB THI$ MÊSSAGË Is NoT TTÍE TNIEò{DED RBCIPIENT, dn. n¡¡povsmrEFOR DzuI,IERING THE MFSSAGE TO TI{E NNE¡¡DED RECTPIENT. ,,{}TY DISSEMINATION. DISTEIEUÎION OR COPYING OF THIS CCJT,NNT¡UCNTIONJSsrRIcrLY ÞRoHtEIlÊD, lt you nAvE REcB¡vED ruIs coMMUN¡cATrôN ¡N ERRoR. oR THERE ARE AÌ.ry ÞRoELEMs IN Tt-AlsMrsslou, rr.eÀss
NOfiFYUS EVÎELEPHONE
county of ElÉín
450 Sunset Drive
St, Thomas, 0nta¡io
N5R 5vl Canada
Phone: 519-631-1460
Faru 51$633-766f
vrr,vw.elgln.coun fy.on.ca
Pro$resslve by Natuto
Correspondence dated November 23, 2010 from County of Elgin
regarding "Replacement of Member on the Elgin County Land
Page 125 of 159
Page 126 of 159
\e. ¡- \
åorc
Lynda Millard
From:
Sent:
To:
Subject:
Lynn Acre flynnacre@amtelecom.net]
Friday, November 26,2010 4:13 PM
Lynda Millard
Appointment to Elgin Municipal Association
Hi Lynda,
I got an email- from the county wondering who Bayham's representative wil-l- be on the
Elgin/St.Thomas Municipal Association's board for the next term.
I woul-d assume this woul-d be taken over by Paul, but coul-d you ask council- to considerthis appointment when they are dividing up the committee appointments.
General-J-y the Elgin Municipal Association meets once in Jan, Feb. Mar. to plan the banquet
which is hel-d the first hlednesday of ApriJ-. The l-ocation of the event rotates around theCity and County. This year I would have been the chairman of the board, so it's possible
that Bayham's appointee wiJ-l step into this position.
Once council- has made their decision, coul-d you have them notify Lisa Terrio. Her email- is
l-terrio@elgin-county.on.ca Thanks, Lynn
Correspondence dated November 26, 2010 from Lynn Acre
regarding "Appointment to Elgin Municipal Association".
Page 127 of 159
Page 128 of 159
qqtj'"-
Municipality of Bayham
Joint Cemeterv Board Meetins Minutes
Bayham Municipal Offìce
Council Chambers
Tuesday, November 2312010 at 7:00 p.m.
C ¿I¿
Present were: Ralph Carter, Marlene Carter, Jim Tait, Herwin Ouellette, Ray Maddox, Redvers
Conod, Mark Elliott, George Beard Sr., George Beard Jr., Thomas Godby, Robert Gregson, Vera
Dickhout, Joseph Dickhout, Doug Dennis, LizBall, Dan Rayson and Lynda Millard, Secretary.
Council Representative Deputy Mayor Evanitski was absent.
There was no re,presentation from Calton cemetery.
1. Call to Order & Appointment of Chairman
The Secretary called the meeting to order. Jim Tait volunteered to chair the meeting.
2. Minutes of meeting held April 27,2010 for approval
- Business from minutes
Moved by George Beard Sr.
Seconded by Herwin Ouellette
"That the minutes of the Joint Cemetery Board meeting held April 27r20l0be
approved as circulated." Carried
3. Correspondence & Reports
(a) Members were invited to attend the Volunteer Appreciation night at the
Straffordville Community Centre Thursda¡ November 25 at7:00 pm.
O) Members willing to serve on the cemeteries committees for 201lwere requested
to complete and hand in the volunteer application forms as soon as possible.
4. Other Business
Ray Maddox presented a verbal report on the condition of inactive cemeteries in Bayham
and raised concems regarding lack of tree brushing, deteriorating fence rows and broken
markers. Since the cemeteries are being promoted as sites of interest to tourists, he
suggested possibly $20,000 could be set aside by Council to provide improvements to
cemeteries across the three wards annually.
It was noted that Council had recently been requested by Wanda Hoshal, representing a
local 'pilgrims' group, to include $8,000 in the 2011 budget for placement of a bronze
plaque at the Estherville site. Members were concemed that an independent goup would
be permitted to go outside the joint cemeteryboard to solicit municipal funds while the
boards face financial challenges in maintaining the current level of maintenance.
Members were concerned that the matter hadn't been referred to the Joint Cemetery
board for consideration.
Joint Cemetery Board draft minutes of meeting held November
23, 2010.
Page 129 of 159
Cemeteries Minutes -2-November 23,2010
Moved by George Beard Jr.
Seconded by Ray Maddox
.rThat a subcommittee be established to determine actions proposed for
improvements to the inactive cemeteries." Carried
Ray Maddox, Herwin Ouellette, Joe Dickhout and George Beard Jr volunteered.
Moved by Ray Maddox
Seconded by Dan Rayson
"That the Joint Cemetery Board request that Council set aside $101000 in the 2011,
2012 and 2013 operating budgets for upgrades to the inactive cemeteries;
And That any excess be carried forward for ongoing work. Carried
The Secretary advised members that the contractor, Len Froese, Ground Effects
Landscape and Design was willing to renew the grass cutting contracts at the same rates
for 2011. All members were well satisfied with the work done in 2010.
Moved by Robert Gregson
Seconded by George Beard Jr.
"That the Joint Cemetery Board recommends that Council renew the grounds
maintenance contracts with Grounds Effects Landscape and Design for individual
Cemetery Boards for 2011." Carried
The Secretary advised that grass cutting invoices and Care & Maintenance interest
cheques will be sent out shortly.
5. Members Questions / Concerns / Comments
George Beard Jr. advised that information regarding Bayham cemeteries could
sometimes be found under www.elginogs.cal and Bayham township listings.
Ralph Carter advised that a Mennonite group wants to purchase goup lots. He advised
them that he would keep a small area available for their use.
It was noted that there is a permanent paint that can be used on markers to highlight
engravings that are becoming illegible available from monument dealers.
Joint Cemetery Board draft minutes of meeting held November
23, 2010.
Page 130 of 159
Chairman
Next Meeting & Adjournment
Moved by George Beard
Seconded by Red Conod
"That the meeting be adjourned at 8:25 p.m., to meet again at the MunicÍpal Office
on Tuesda¡ April l9,20ll at 7:00 p.m.
s""."rroVn àr ,.,,1 i*n0
Date Approved:
Joint Cemetery Board draft minutes of meeting held November
23, 2010.
Page 131 of 159
Page 132 of 159
?
November 30, 2010
Mayor Paul Ens
MunicipalOffice
9344 Plank Road, Box 160
Straffordville ON NOJ 'lY0
c- 13
His Worship the Mayor, Deputy Mayor, and Members of Bayham Council
I am writing to request that council instruct staff to return with options and costing for
demolishing the dilapidated, abandoned garage on the main street of the village of Vienna and
with costs to be included for the upcoming budget.
As you are aware, this building has been empty for many years. lt is open to the elements, it
provides a home for strays, a risk to exploring children, and drags down the property values for
the entire village. As well, symbolically, it tells others that Vienna is a neglected, down-at-the'
heels community and is an invitation to crime.
Options should include removing any contaminated soil and turning the entire property over to
green space and keeping the existing footprint of the building and paved areas as a parking lot
for visitors.
I appreciate there is a cost to removing the buílding. I also appreciate there is a process for
funding from the province for brownfield remediation. But I submit to you there is a greater cost
to waiting borne by commercial property owners unable to selltheir properties, residents of
the village in homes with declining property values, Bayham as a whole as tax assessments
eventually reflect declining property values, and the policing costs associated with crime and
criminal activity.
lf the province is unable or unwilling to provide the funding for brownfield remediation within a
timely manner, then I would suggest it behooves councilto act unilaterally in the interests of
public safety and finances.
Regards,
Sean Hurley,
Vienna, ON
cc: Lynda Millard, Municipal Clerk,
Kyle Kruger, CAO.
Correspondence dated November 30, 2010 from Sean Hurley
regarding "abandoned garage in Vienna".
Page 133 of 159
Page 134 of 159
q
VoI
MUNICIPALITY OF BAYHAM
MEMORANDUM
DATE: DECEMBER 6,2010
TO: Council
FROM: Lynda Millard, Clerk
RE: Volunteer Awards
NUMBER: C2010-09
Background
At the December 2"d meeting of Council it was agreed that Council would like to nominate
the Bayham Volunteer Award recipients for the Ontario Volunteer Service Awards.
The requirements are that the nominating organization be the organization for which the
person volunteers and, that it be for a minimum of five years with that organization.
That being the case, it appears that Stan Rushton is the only qualifier as he has volunteered
for the municipality through involvement with the Edison events/fundraisers committees
over the past number of years.
The groups that the other volunteer award recipients are involved with have been contacted
and advised that they can submit the nomination on behalf of their respective member.
Unfortunately, staff are not aware that the winner of the Cttizen of the Year Award has
been volunteering with any particular Bayham group or organrzation for the minimum five
year term. The Harbourfront Committee was established in December 2009.
As a result, only the one nominee appears to qualiff for nomination for the provincial
award.
Recommendation
UTI{AT Stan Rushton be nomínøtedfor the Ontario Volunteer Servíce Award,"
Lynda Millard, Clerk
Memorandum C2010-09 regarding "Volunteer Awards".
File: M02
Page 135 of 159
Page 136 of 159
c'l
CORPORATION OF THE MUNICIPALITY OF BAYHAM
TO:
FROM:
SUBJECT:
Purpose
This report is to recommend proceeding with a V/aste Recycling Strategy project and lntegrated Waste
Management Plan, jointly with the Township of Malahide and Municipality of Central Elgin.
Bacþround
Municipalities across Ontario are being encotuaged to find measures to increase the efüciency and
eflectiveness of waste recycling programs. Waste Diversion Ontario has identified best practices through
its annual Municipal Data call, and the completion of Waste Recycling Strategies are part of those best
practices. A Waste Recycling Strategy would assist the municipality in identifying our needs and goals
and implementing future initiatives. Additionally, Municipalities without such a recycling strategy/plan
will have their annual blue box funding from the WDO reduced.
The Continuous Improvement Fund has developed soms resources for preparing these strategies,
including funding. The CIF will provide funding to municipalities to complete V/aste Recycling Plans of
75o/oto a maximum of $15,000, or for joint plans 90% to a maximum of $45,000.
ln September 2010, Council considered this issue, and approved proceeding with a Waste Management
Plan in partnership with the Township of Malahide and the Municipality of Central Elgin. Funding for
the waste recycling plan was secured through Waste Diversion Ontario's Continuous Improvement Fund
(CIF) atthe 90% level.
StaffComments
Staff from the three participating municipalities prepared an RFP document to complete the necessary
research, public consultation, and development of a Waste Recycling Plan for the municipal blue box
recycling program, covering the deliverables outlined by WDO for an acceptable strategy that would be
eligible for funding.
The RFP was forwarded to 5 Waste Recycling Planning consultants identified as acceptable by WDO.
Three responses were received, one of which (R. J. Bumside & Assoc. Ltd.) responded to indicate that
they were not in a position to submit an RFP. Compete submissions were received from the following:
2cg V/aste Management Consulting Services Inc. $21,950.00
Stantec Consulting $40,808.90
Both proponents satisfied the requirements of the RFP and CIF funding criteria. CIF requires each
Municipality to have a 'base level' Waste Recycling Strategy suffrcient to meet the requirements of the
WDO. Staff did identify through the process that there would be much more benefit to complete a more
comprehensive waste management and recycling strategy. The Bid Evaluation Committee determined
that if the 'base level' Waste Management Strategy could be enhanced, it would maximize the
information available and ultimately assist the municipalities in completing an lntegrated Waste
STAFF REPORT
Mayor & Members of Council
Kyle Kruger, Administrator
Waste Recycling Strategy and
Integrated V/aste Management Plan
DATE: December 9,2010
FILE: Fll
NUMBER: PW2010-17
.../ continued
Staff Report PW2010-17 regarding "Waste Recycling Strategy
and Integrated Waste Management Plan".
Page 137 of 159
-2-
Management Plan.
Given the significant difference in the 2 proposal bids received, the Bid Evaluation Committee met with
the principal of 2cgto review the proposal and to discuss possible appropriate enhancements.
As a result, the Staff asked the low Bidder/consultant to identify additional work that could be completed
to produce a much more detailed Waste Recycling Strategy, and that would still qualiff for funding
under the CIF.
The consultant did propose some additional work to leverage the Waste Recycling Strategy and to
maximize the amount of information that it can contribute ultimately to an IWMP. The additional cost
would be $22,900.00. This additional cost, added to the original proposal, results in a total cost to
complete the enhanced Waste Recycling Strategy of $44,850.00 (plus applicable taxes). This amount
would be eligible for 90Yo funding from CIF. It is envisioned that the more detailed Waste Recycling
Strategy would be developed so that the remaining information required to complete an lntegrated Waste
Management Plan could easily be appended to it.
An Integrated'Waste Management Plan is a holistic approach to assess and decide on appropriate waste
management options, for recycling, solid waste, waste electronics, municipal household hazardous waste,
yard waste, and tires. This plan would be achieved by evaluating the environmental, social and
economic factors and inte$ating them with municipal planning. This would be accomplished by
assessing waste categories and trends, developing options, determining the best fit, and providing
solutions for the future. The proposed work has extensive public consultation, including public and
stakeholder workshops, public open houses, and online surveys. It is the public consultation that will
assist in guiding the development of an IWMP.
The main goal of an IWMP is to optimize waste management by maximizing efficiency, and minimizing
associated environmental impacts and financial costs.
As noted earlier, it is intended that the completion of the Waste Recycling Strategy as well as the IWMP
will be a public process with numerous occasions for public input. As a result, the staffof the partnering
municipalities are recommending a steering committee be struck with representation from each
municipality. It has been recommended that each appoint two elected officials and two staff.
The total revised price to complete an enhanced Waste Recycling Strategy is $44,850 (plus taxes).
This total cost is eligible for CIF funding at 90Yo, leaving a cost of $ 1 ,495 for each of the three partner
municipalities.
As previously mentioned, the Waste Recycling Strategy deals only with blue box recycling, and does
not address solid waste management. Additionally, the current waste collection contract expires in
June 2011, and it would be beneficial to develop such an overall strategy prior to issuing any tenders.
Therefore, staff are recommending that an Integrated Waste Management Plan be completed to
develop a comprehensive strategy for all waste streams. The consultant (2cg) has advised that the cost
to undertake the remainder of the work to complete an IWMP is approximately $15,000 (or $5,000 for
each partner). This expense is not eligible for CIF funding. However, the purpose of the IWMP is to
maximize effrciencies in waste management, and minimize costs. As such, a relatively small amount
of waste diverted from landfill could more that offset the additional costs.
While funding for the development of a Waste Recycling Plan was not specifically included in the
2010 budget, the costs for the 2010 HHW/Large Item day appear to be under budget. Therefore, it is
anticipated that the full costs ($6,500) for these Plans can be accommodated within the 2010 Waste
Management budget.
Staff Report PW2010-17 regarding "Waste Recycling Strategy
and Integrated Waste Management Plan".
Page 138 of 159
-3-
Strategic Plan Goal(s)
Goal #l - Practice responsible financial management
Goal#7 - Promote excellence in environmental stewardship
Recommendations
THAT the contract for the development of a Waste Recycling Plan for the municipal blue box
recycling program be awarded to 2cg Waste Management Consulting Services [nc., at a total cost of
$44,850.00 þlus applicable taxes), subject to the approval of the Township of Malahide and the
Municipality of Central Elgin as partnering municipalities.
AND THAT subject to the approval of the Township of Malahide and the Municipality of Central
Elgin as partnering municipalities 2cg V/aste Management Consulting Services Inc. be awarded a
contract in the amount of $15,000 for the development of an integrated Waste Management Plan, with
the Municipahty of Bayham's share being l/3 of the total costs.
AND THAT Council appoint two members of Council and two staff to the joint steering committee
for the projects.
Staff Report PW2010-17 regarding "Waste Recycling Strategy
and Integrated Waste Management Plan".
Page 139 of 159
Page 140 of 159
CORPORATION OF THE MT]NICIPALITY OF BAYI{AM
STAFF REPORT
TO: Mayor & Members of Council
X'ROM: Administrator
SUBJECT: Municipal Insurance Renewal - 20ll
DATE: December 13,2010
FILE: L.5.1
NUMBER:L2010-02
Purpose
This report is to present and recommend the Municipal Insurance Program and provider for 2011.
Background
The Municipality has purchased its insurance needs through Jardine Lloyd Thompson since 2006.
Previous to 2006, insurance had been with Frank Cowan Company Limited for a number of years.
For the 2011 program, Jardine has provided a renewal with a premium of $105,744 plus applicable
taxes. This represents a decrease of $1,421 (-1.3%) from 2010. The 2010 increase was l.I%.
Jardine has also provided several options for program enhancements with applicable premium
increases should Council be interested. A number of components are quoted with terms to remain as
indicated subject to no claims deterioration as of January l,20lI.
Staff Comments
Insurance limits and deductibles remain consistent with the 2010 insurance program, with a couple
changes only, the most significant being:
. Under Combined Physical Damage & Machinery Breakdown, the Blanket Limit is $ 21,456,393,
which resulted from the 4Yo inflationary increase on the building and equipmenlcontents values.
. Council Liability Policy - definition extended as follows:
"Insured means" and "Persons means" - extended to include Committee of Council as defined in
the Municipal Act and Public Library Board as passed under Municipal by-law as well as adding
Volunteer Fire Fighters Association
. Conflict of Interest and Legal Expense Reimbursement
The new wording ensures protection, in the public interest, against legal expenses that arise from
statutory charges in the day to day operations of a public authority.
Given the decrease in premium for 2071, along with the fairly minor increases to premium levels the
last few years, staffsuggest retaining JLT for the2011 insurance program.
Attachments
1. Summary of JLT Insurance Program 2011 (including optional additions)
Recommendations
THAT the 2011 Municipal insurance program be obtained from Jardine Lloyd Thompson Canada
Inc. in accordance with the offer to renew dated December 12,2010, at a total premium of $105,744
plus applicable taxes.
"1
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 141 of 159
Page 142 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 143 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 144 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 145 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 146 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 147 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 148 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 149 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 150 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 151 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 152 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 153 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 154 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 155 of 159
Staff Report L2010-02 regarding "Municipal Insurance Renewal -
2011".
Page 156 of 159
THT'. COIU'ORATION OF TIM
MI]NICIPALITY OF' BAYHAM
BY-LAW NO. 2586-2010
BEING A BY-LAW TO AMEND BY-LÄW No.7A5Ç2003, AS AMENDEI)
WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Znrung ByJaw No. 7A5 6-2003, as amended;
THr'.¡¡BpgRE, the Council of the Corporation of the Municipalþ of Bayham enacts as follows:
1) THA,T ByJaw No.7A56-2003, as amended, is hereby further amended by amending Schedule "C",
by deleting from the Hamlet Residential QIR-h) Holding Zone and adding to the Hamlet Residential
(IIR) Zone, those lands outlined in heavy solid lines and ma¡ked HR on Schedule "4" to this By-law,
which schedule is attached to and forms part of this By-law.
2) THIS ByJaw comes into force on the date of passing.
READ A FIRST TIME THIS 16II'DAY OF December 2010.
READ A SECOND TIME TI{IS 16th DAY OF December 2010.
READ A TIIIRD TIME AND FINALLY PASSED TTIIS 16th DAY OF Decembet2}I}.
MAYOR CLERK
By-Law Z586-2010 A By-Law to further amend By-Law
Z456-2003 (Peters)
Page 157 of 159
This is Schedule "4" lo By-low
No. l5Bô-2010, possed the l6th
doy of December 2010.
MUNICIPALITY OF BAYHAI\/
SCI-|EDULE'C'
0 100M 200M J00li,l
Scole 1 : 7500
NORTH HALL
By-Law Z586-2010 A By-Law to further amend By-Law
Z456-2003 (Peters)
Page 158 of 159
THE CORPORATION OF THE
MTINICIPALITY OF BAYHAM
BY-LA\ü NO.2010-111
A BY.LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM FOR THE
REGULAR MEETTNG HELD DECEMBER 16,2010
WIIEREAS under Section 5 (1) of the Municipal Act,200l S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act,200l, the powers of Council are to
be exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municþality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COT]NCIL OF TIIE CORPORATION OF TIIE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLO\ilS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held December 16, 2010 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this byJaw.
2. THAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this 16th day of
Decemberr2010.
MAYOR CLERI(
By-Law 2010-111 A By-Law to confirm all actions of Council Page 159 of 159