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Home My WebLink AboutOctober 15, 2009 - CouncilCOUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville October 15, 2009 7:00 p.m. 8:00 p.m. - Public Meeting - Drainage (Municipal Drain No. 1) Page 1.CALL TO ORDER 2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a)Minutes of the regular meeting of council held October 1, 2009. (b)Added Item(s) 4.DELEGATIONS (a)7:45 p.m. Wanda Hoshal regarding Estherville Cemetery 5.INFORMATION ITEMS (a)Correspondence dated September 25, 2009 from Steve Peters, M.P.P. regarding "request for assistance/support in pursuing a Gateways and Border Crossings Fund grant". File: D06 (b)Correspondence dated September 22, 2009 from City of London regarding "Port Burwell Harbour - Potential International Ferry Service". File: D06 (c)Correspondence dated September 23, 2009 from Norfolk County regarding "Port Burwell Harbour - Potential International Ferry Services". File: D06 9-18 19 21 23 Page 1 of 255 Council Agenda October 15, 2009 Page 5.INFORMATION ITEMS (d)Correspondence dated September 29, 2009 from Town of Ingersoll regarding "Port Burwell Harbour - Potential International Ferry Services". File: D06 (e)Correspondence dated October 2, 2009 from City of Woodstock regarding "Port Burwell Harbour - Potential International Ferry Service". File: D06 (f)Correspondence received from Association of Municipalities of Ontario regarding "2009 Ontario West Municipal Conference". File: A01 (g)Corresponce dated September 28 and October 6, 2009 from Association of Municipalities of Ontario regarding "Green Energy Regulations Strongly Reflect AMO Input", "AMO's Message to the Province: Accessibility and Municipalities at Risk with Initial Proposed Built Enviornment Standard" and "Southern Ontario Municipalities Invited to Submit Funding Requests". File: A01 (h)Newsletter dated October 2009 from Local Authority Services Limited regarding "Energy Newsflash". File:A01 (i)Correspondence dated September 30, 2009 from Ministry of Tourism regarding "Celebrate Ontario 2010". File: A16 (j)Norfolk County Drainage Court of Revision minutes of meeting held September 16, 2009. File: E09 (k)Museums Bayham draft minutes of meeting held September 9, 2009. File: C06 (l)Bayham Community Centres Committee draft minutes of meeting held September 24, 2009. File: C06 (m)Bayham Historical Society draft minutes of meeting held September 10, 2009. File: C06 25 27 29-30 31-39 41-44 45 47-53 55-58 59-60 61-64 Page 2 of 255 Council Agenda October 15, 2009 Page 5.INFORMATION ITEMS (n)Bayham Health & Safety Committee minutes of meeting held September 18, 2009. File: C06 (o)Lake Erie Source Protection minutes of meeting held September 10, 2009. File: E00 (p)Long Point Region Conservation Authority Board of Directors minutes of meeting held August 5, 2009. File: A16 (q)Correspondence dated October 5, 2009 from Community Schools Alliance regarding "MPP Letter in Support of a 'Smart Moratorium' on School Closures". File: A01 (r)Correspondence dated October 5, 2009 from Ontario Good Roads Association regarding "Nominations for Directors". File: A01 (s)Ontario Good Roads Association Heads Up Alert dated September 30, 2009 regarding "Ontario's Roads Safer as of October 26, 2009". File: A01 (t)Correspondence received October 5, 2009 from Coastal Program Coordinator, Carolinian Canada Coalition regarding "Carolinian Canada Coalition - Caring for Our Coast Forum". File: D06 (u)Correspondence dated September 30, 2009 from Municipal Property Assessment Corporation regarding "Toronto Bank Towers Decision - Divisional Court". File: A16 (v)Correspondence received October 2, 2009 from Historica-Dominion Institute regarding "Veteran Appreciation Days". File: A01 (w)Correspopndence dated October 2009 from Federation of Canadian Municipalities regarding "FCM Green Municipal Fund" File: A01 (x)Correspondence dated September 21 from Recycling Council of Ontario regarding "Waste Reduction Week in Canada - October 19 - 25, 2009". 65 67-74 75-79 81-82 83-85 87 89-92 93 95 97-99 101-104 Page 3 of 255 Council Agenda October 15, 2009 Page 5.INFORMATION ITEMS File: E07 (y)Correspondence dated October 7, 2009 from County of Elgin regarding "2009 Warden's Banquet". File: A16 (z)New Release dated October 9, 2009 from Elgin County OPP regarding "Operation Inpact". File: P17 6.PLANNING, DEVELOPMENT, RECREATION & TOURISM (a)Staff Report D2009-37 regarding Grewal Consent Applications E65 - E68/09. File: D10.09 GREWAL (b)Staff Report D2009-40 regarding Blondeel Consent Application E58/09. File: D10.09 BLONDEEL 7.ROADS, AGRICULTURE & DRAINAGE (a)Corresopondence dated October 9, 2009 from The Port Burwell Legion regarding "Armistice Parade - Nov. 8/09". File: T09 1.PUBLIC MEETING 1.Public Meeting (a)8:00 p.m. - Municipal Drain No. 1 to consider Spriet Associates Engineer’s Report #208321 dated September 28, 2009. 2.Declaration of Pecuniary Interest and the General Nature Thereof 105 107-108 109-120 121-127 129 Page 4 of 255 Council Agenda October 15, 2009 Page 3.Staff Presentation (a)Staff Report DR2009-008 regarding Municipal Drain No. 1 and attached Engineers Report. File: E09 4.Public Comments 5.Council Comments and Questions 6.Adjournment 7.Disposition of Item 8.PROPERTY, BUILDING & PROTECTIVE SERVICES (a)Building Permit Report for period ending September 30, 2009. File: P10 9.FINANCE, ADMINISTRATION & PERSONNEL (a)Cheque Register being Cheque #7233 to Cheque #7329 inclusive, except Cheque #7234 totaling $235,578.39 and Payroll Disbursements for the period ending September 20 and October 4, 2009 totaling $51,448.18 and $51,149.18 respectively. (b)Staff Report F2009-42 regarding Capital Budget 2010. File: F05.10 (c)Staff Report PW2009-20 regarding Three Quarter Ton Truck. File: F18 131-135 137 139-154 155-167 169-170 Page 5 of 255 Council Agenda October 15, 2009 Page 9.FINANCE, ADMINISTRATION & PERSONNEL (d)Staff Report PW2009-21 regarding Straffordville Medical Building Roof Repairs. File: L04 (e)Staff Report PW2009-22 regarding Replacement of Signs - Port Burwell. File: T07 (f)Correspondence dated September 24, 2009 from Long Point Region Conservation Authority regarding "2010 Operating and Capital Budgets". File: A16 (g)Staff Report C2009-24 regarding Service Delivery Review Project. File: D02 (h)Draft By-Law 2009-099 being a By-Law to further amend By-Law 2009-006 appointing members to Boards and Committees. (i)Draft By-Laws 2009-116, 2009-117, 2009-118 and 2009-119 to authorize the execution of agreements for winter control. (j)Staff Report C2009-26 regarding RFP Results - Ferry Service Feasibility and Impact Study. File: F11 (k)Staff Report C2009-25 regarding Boundaries Act Outline. File: S09 10.ENVIRONMENT (a)Correspondence dated October 1, 2009 from Elgin Area Primary Water Supply System regarding "Policy Proposal Notice: Stewardship - Leadership - Accountability. Managing Ontario's Water Resources for Future Generations". File: E08 11.COMMITTEE OF THE WHOLE (a)In Camera. 171-175 177-179 181-187 189-191 193 195-198 199-201 203-205 207-222 Page 6 of 255 Council Agenda October 15, 2009 Page 11.COMMITTEE OF THE WHOLE (b)Out of Camera. 12.BY-LAWS (a)By-Law 2009-099 A By-Law to further amend By-Law 2009-006 (Committee members) (b)By-Law 2009-112 A Provisional By-Law to provide for drainage works (Municipal Drain No. 1) "first and second readings only" (c)By-Law 2009-116 A By-Law to authorize the execution of an agreement (Wilson) (d)By-Law 2009-117 A By-Law to auhorize the execution of an agreement (Underhill) (e)By-Law 2009-118 A By-Law to authorize the execution of an agreement (Laemers) (f)By-Law 2009-119 A By-Law to authorize the execution of an agreement (Sproul) (g)By-Law 2009-120 A By-Law to authorize the execution of an agreement (CPCS Transcom Limited) (h)By-law 2009-121 A By-law to confirm all actions of Council 13.ADJOURNMENT 223 225-227 229-234 235-239 241-246 247-251 253 255 Page 7 of 255 Page 8 of 255 COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville October 1,2009 7:00 p.m. The regular meeting of the Council of the Municipality of Bayham was held on Thursday, October l, 2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Adminishator Kyle Kruger and Clerk Lynda Millard. Planning Coordinator / Deputy Clerk Margaret Underhill and Public Works Manager Gerry LeMay were in attendance to present their respective reports. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECT'NIARY INTEREST & THE GENERAL NATURE THEREOF None 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the regular meeting of council held September 17,2009. 2009-484 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the minutes of the regular meeting held September 17" 2fi)9 be approved as circulated.'f CARRIED UNANIMOUSLY (b) Added Item(s) There were no items added to the agenda. 4. DELEGATIONS (a) 7:30 p.m. Matthew Redsell regarding zoning and by-law Matthew Redsell was in attenrlance regarding how the new regulations under the Green Energy Act affect his windmill pilot project. He suggested ttrat municipalities now have no jurisdiction in this matter. It was noted that under the new regulations, the Planning Act does not apply. It was commented that there is potential for this matter to be addressed through the Page 1 of l0 Minutes of the regular meeting of council held October 1, 20... Page 9 of 255 Council Minutes October 1,2009 Ontario Building Code and the need for Council to wait and see what the Province puts in place. (b) 7:45 p.m. Wanda Hoshall regarding Estherville Cemetery Wanda Hoshal questioned whether records were available to detennine the depth of the Glen Erie road allowance depth. She noted that the Mayer archaeological study of the Csinos property has not yet been filed with the Onta¡io Heritage Trust. She commented that dowser findings in Norfolk have been honoured and suggested that the Boundaries Act should be implemented and Council could proceed with digging on the road allowance. The Administrator responded that Mayer has to the end of the year after an assessment to file their study with the Minisûy and advised that he is awaiting infonnation regarding the Boundaries Act. 5. INFORMATION ITEMS (a) Conespondence from Local Authority Services Ltd. regarding "Town Hall Sessions 2009-2010". File: A0l O) Correspondence dated September 2L and22,2009 from Association of Municipalities of Ontario regarding UAMO Releases Draft Paper: Seeking Joint and Several Liability Reform" and "Provincial Govemment Hosting Sessions on Broadband Funding". File: A0l (c) Correspondence dated September 18, 2009 from Ministry of the Environment regarding "agdcultural use ofnon-agricultural source materials as a nutrient". File: A16 (d) Correspondence dated September 8, 2009 from Minister of Fisheries and Oceans regarding "muinicipal drain repair and maintenance". File: A16 (e) Correspondence dated September 1.5,2009 from The Ontario Aggregate Resources Corporation regarding "Licence Fee Disbursement under the Aggregate Resources Act". File: D05 (Ð Correspondence from Ministry of Agriculture, Food and Rural Affairs regarding "Proposed Harmonized Sales Tax (HST) Benefits for Ontario's Farmers". File: A16 (g) Notice from Elgin Business Resource Centre regarding "holding offrce hours at the Page 2 of 10 Minutes of the regular meeting of council held October 1, 20... Page 10 of 255 Council Minutes October 1,2009 Bayham Municipal Ofüce". File: 401 (h) Correspondence dated September 16,2009 from Town of Aylmer regarding "Port Bunrell Harbour - Potential Intemational Ferry Service". File: A16 (Ð Correspondence dated September 22,2009 from Township of Malahide regarding "Ferry Service". File: 416 (i) Conespondence from Clean Farms Ontario regarding "Ontario pesticides, livestock medicines and used sharps collection program". File: A16 (k) Otter Valley Chamber of Commerce / Municipality of Bayham Liaison Committee minutes of meeting held September 8, 2009. File: C06 (l) Correspondence dated September 18,2009 from Ontario Municipal Knowledge Network regarding "OMKN Seeks Your Input to Municipal Website Deveþment Initiative". File: A0l (Ð Correspondence dated September 15,2009 from Long Point Region Conservation Authority regarding "2008 Annual Report". File: 416 (n) Conespondence received from Robin Devine regarding "Ontario Provincial Police 1 00th Anniversary Watchu. File: A0l 2009-48s Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT information items 5(a) through 5(n) be received for information." CARRIED T]NANIMOUSLY 6. PLANNING. DEVELOPMENT. RECREATION & TOURISM (a) Staff Report D2009-38 regarding Phillips Consent Application 855/09. File: D10.09 PHILLPS 2009-486 Moved by Deputy Mayor C Evanitski Page 3 of l0 Minutes of the regular meeting of council held October 1, 20... Page 11 of 255 Council Minutes October 1,2009 Seconded by Councillor W Casier *TIIAT Staff Report D2009-38 regarding Consent Application 855/09 Phillips be received; AND THAT Council recommends to the Elgin County Land Division Committee that severance application 855/09, submitted by C. D. Phillips, be approved subject to conditions: 1. $500 cash-in-lieu ofparkland dedication fee 2. copy of the final survey." Councillo¡ Taylor noted hís oppositìon to decìsions made based on assessment mapp¡ng nol necessørily being conect and requested ø recorded vote. In Favour Møyor Acre Councìllor Casier Depaty Møyor Evanítski Councillor Ketchabaw Opoosed Councillor Taylor Motion Canied on a recorded vote of 4 to I in favour (b) StaffReport D2009-39 regarding Blondeel Consent Application E58/09. File: D10.09 BLONDEEL Mr. David Roe and Ziggy Blondeel were present. Mr. Blondeel noted that he has tried to sell the properties for about five years without any success. He now has an offer to purchase the 86 acres workable land on condition that the buildings be excluded. The buildings are not ofuse to the potential buyer and upkeep costs are high. He suggested adding the buildings and five acres to the smaller parcel would provide an opportunity for sale as a small hobby farm such as a riding stable. It was suggested that Council could reshict the number of animals allowed. Staffcautioned that planning changes are notjustifiable for the sole purpose of marketing a property. Concerns were raised noting potential for increased rezoning difficulty when agricultural land is being farmed such as that on Nova Scotia Line and that Council would be setting a precedent. 2009-487 Moved by Deputy Mayor C Evanitski Page 4 of 10 Minutes of the regular meeting of council held October 1, 20... Page 12 of 255 Council Minutes October 1,2009 Seconded by Councillor rW Casier *THAT StaffReport D2009-39 regarding Consent Application 858/09 Blondeel be received; AND THAT Council defer the application to provide opportunity for the applicant to prepare and present more detailed planning justification." CARRIED UNANIMOUSLY 7. ROADS. AGRICTJLTURE & DRAINAGE (a) StaffReport PW2009-18 regarding tWinter Control Contracts 200912010. File: L04 2009-488 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "TIIAT StaffReport P\ry2009-18 regarding Winter Control Contracts 200912010 be received; AND THAT staffbe authorized to confirm contract arrangements for winter control services for the 200912010 season as outlined in attachment to Report PW2009-18; AND THAT staffbe directed to prepare contracts and by-laws for Council's approval at the next meeting.rr CARRIED T.INANIMOUSLY O) StaffReport PW2009-19 regarding Budgetary Update - Capital - 2009. File: F05 2009-489 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski 'TTHAT StaffReport PW2009-19 regarding Budgetary Update - Capital - 2009 be received for information.r' CARRIED UNANIMOUSLY 8. PROPERTY. BUILDING & PROTECTIVE SERVICES Page 5 of l0 Minutes of the regular meeting of council held October 1, 20... Page 13 of 255 Council Minutes October 1,2009 (a) Correspondence received September 28,2009 from Port Burwell Home Hardware requesting permission to place a garbage dumpster in f¡ont of the Home Hardware building for approximately 4 weeks. File: Cl3 2009-490 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski tt1'¡fif correspondence received September 28,2009 from John Snooþ owner of Port Burwell Home Hardware, requesting to place a garbage dumpster in front of his store be received; AND THAT Council approves the request to place a garbage dumpster in front of the Port Burwell Home Hardware on the roadway for approximately 4 weeks." CARRIED TINANIMOUSLY (b) Conespondence received September 24,2009 from Otter Valley Chamber of Commerce regarding "parking in Port Burwell". File: C13lP01 2009-491 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "TIIAT correspondence received September 24r 2009 from Otter Valley Chamber of Commerce be received; AND THAT the correspondence be referred to stafffor comment and report back to Council with recommendations." CARRIED UNANIMOUSLY (c) Discussion regarding Vessel Based Rescue demonshation. Discussion included how many or which firefighter personnel would be involved in a vessel-based rescue demonstration, where / when it would take place, would it be voluntary or considered training and what steps would be taken to ensure a safe environment. 2009-492 Page 6 of 10 Minutes of the regular meeting of council held October 1, 20... Page 14 of 255 Council Minutes October I,2009 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT fire department staff be authorized to participate in a training exercise for vessell based rescue service subject to the Fire Chiefbeing satisfied that the exercise is carried out in a safe manner.tt CARRIED UNANIMOUSLY 9. FINANCE. ADMINISTRATION & PERSOI\NEL (a) Cheque Register being Cheque#7162 to Cheque #7232 inclusive, except Cheques #6987 and#7172 totaling 51,376.753.77 and Payroll Disbursements for the period ending August 9 &,23 and Septembet 20,2N9 totaling 562,174.47, $6I,423.19 and $5 1,448. I 8 respectively. 2009-493 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "THAT Cheque Register being Cheques #7162 to Cheque #7232 Ínclusive, except Cheques #6987 and,#7172 totaling $1,376,753.77and Payroll Disbursements for the period ending August 9 &23 and September 20, 2009 totalin g $62,17 4.47, 561,423.19 and $5 1'448. 1 I respectively be approved.r' CARRIED UNANIMOUSLY (b) Correspondence dated September 14,2009 from Union Gas regarding "Ontario Energy Board application". File: E06 2009-494 Moved by Councillor E Ketchab Seconded by Deputy Mayor C Evanitski "THAT correspondence dated September 14'2009 from Union Gas be received.t' CARRIED UNANIMOUSLY (c) Staff Memorandum regarding Potential Excavation Works - Glen Erie Line at Estherville Cemetery fuea. Page 7 of 10 Minutes of the regular meeting of council held October 1, 20... Page 15 of 255 Council Minutes October 1,2009 File: S09 2009-495 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT StaffMemorandum regarding Potential Excavation Works - Glen Erie Line at Estherville Cemetery Area be received; AND THAT staffbe directed to contact Mae Leonard to request her dowsing services for the tength of Glen Erie Line west of Plank Road." CARRIED UNANIMOUSLY (d) StaffReport C2009-23 regarding Coastal Processes Study - SCH Agreement. File: F05 2009-496 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "TIIAT StaffReport C2009-23 regarding Coastal Processes Study - SCH Agreement be received; A¡lD THAT By-Law 2009-ll3,being a by-law to authorÍze the execution of a contract with Fisheries and Oceans Canada regarding a Coastal Processes Study, be presented to Council for enactment." CARRIED UNANIMOUSLY (e) StaffReport regarding Community Adjusûnent Fund Letter of Offer. File: F05 2009-497 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw 'TTHAT StaffReport F2009-41 regarding CAtr'Fund Agreement be received; AND THAT By-Law 2009-115, being a by-law to authorize an agreement between the Municipality of Bayham and Her Majesty the Queen in Right of Canada as represented by the Minister of Industry regarding the Community Adjustment Fund, be presented to Council for enactment" Page 8 of 10 Minutes of the regular meeting of council held October 1, 20... Page 16 of 255 Council Minutes October 1,2009 CARRIED UNANIMOUSLY (Ð StaffReport regarding Creative Communities Prosperity Fund. 2009-498 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier I'THÄT Staff Report C2009 -022 regarding Creative Communities Prosperity Fund be received; A¡tD THAT the Council of the Municipality of Bayham directs staffto take the necessary steps to prepare and submit an application to the Ministry of Culture under the Creative Communities Prosperity Fund, atB0Vo supporÇ to a maximum of $50,000, on behalf of Vienna Edison and Port Burwell Marine Museums and Historic Lighthouse, and the Wind Interpretive Centre with the Bayham and Port Burwell Historical Societies, and Elgin County Culture / Library Services as partners." CARRIED UNANIMOUSLY 10. ENVIRONMENT 11. COMMITTEE OF THE WHOLE 12. BY.LAWS (a) By-Law 2009-Il3 A By-Law to authorize the execution of a contract (Fisheries and Oceans Canada) (b) By-Law 2009- I 15 A By-law to authorize the execution of an agreement (CAF) 2009-499 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier I'THAT By-Laws 2009-113 and 2009-115 be read a firsÇ second and third time and finally passed." CARRIED UNANIMOUSLY (c) By-Law 2009-114 A By-Law to confi¡m all actions of Council 2009-500 Page 9 of 10 Minutes of the regular meeting of council held October 1, 20... Page 17 of 255 Council Minutes October 1,2009 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT confirming By-Law 2009-ll4 be read a firsÇ second and third time and fianlly passed." CARRIED UNANIMOUSLY T3. ADJOURNMENT (a) Adjournment 2009-501 Movedby Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Council meeting be adjourned at 9:13 p.m." CARRIED UNANIMOUSLY MAYOR CLERK Page 10 ofl0 Minutes of the regular meeting of council held October 1, 20... Page 18 of 255 5 Steve Peters, M.P.P. Elgin - Middlesex - London September 25,2009 Mr. Kyle Kruger, C.M.O. Administrator Municipality of Bayham 9344PlankRoad, P.O. Box 160 MUNICIPALITY OF BAYHAM 09 that requested my assistance/support in pursuing a Gateways and Border Crossings Fund grant that would be used to establish an international ferry service at Port Burwell harbour. As this grant program is solely within the jurisdiction of the federal government, I encourage you to continue to work with my federal counterpart, Mr. Joe Preston, M.P. Elgin-Middlesex-London, towards the successful end to this process. Despite there being no direct provincial government involvement in the Gateways and Border Crossings Fund, I would be more than happy to do what I am able to support a grant application to the program when one is prepared and submitted. In addition, I will continue to keep both the Port Burwell harbour and apotential Lake Erie ferry proposal based there in mind when any applicable provincial government initiatives may become available. Thank you again for contacting my office. Sincerely, Steve Peters, M.P.P. El gin-Middle sex-London Cc: Mr. Joe Preston, M.P. Elgin-Middlesex-London 542Talhot Street, St. Thomæ, ON N5P 1C4 T- (519) 6Zl-0666 Tolllìee -1-800-265-7658 F- (519) 631-9478 TTY- (519) 631-9904 E-speters.mpp.co@liberal.ola.org w.stevepeters.com Correspondence dated September 25, 2009 from Steve Peters, M... Page 19 of 255 Page 20 of 255 300 Dufferin Avenue PO. Box 5035 London, ON N6A 419 i3 iJ,TID MUNICIPALITY ()F BAYHAM September 22,2009 Kyle Kruger, Administrator Municipality of Bayham P.O. Box 160 Straffordville ON NOJ 1Y0 Re: Port Burwell Harbour - Potential lnternational Ferrv Service At its meeting held on September 16, 2009, the Board of Control reviewed and received a copy of your communication to Mayor DeCicco-Best requesting a financial contribution towards a full feasibility and impact study with respect to the possible development of a commercial ferry service between Port Bunruell, Ontario and Fairpod Harbour, Ohio. L. M. Rowe Acting City Clerk lcrg The Corporation of the City of London Offlce: 519.661.2500 ext. 4599 Fax: 519.661.4892 webmaster@london.ca www.london.ca Correspondence dated September 22, 2009 from City of London ... Page 21 of 255 Page 22 of 255 September 23,2009 Mr. Kyle Kruger, Administrator Municipality of Bayham P.O. Box 160,9344 Plank Road Straffordville, ON NOJ lYO IvIUNICIPAtITy OF BAYHAM Dear Mr. Kruger, Re: Port Burwell Harbour- Potential International Ferrv Services The Council-In-Committee of the Corporation of Norfolk County, considered your communication in Other Business, regarding the above-noted at its Regular meeting on Tuesday, September 15, 2009. Please be advised of the following resolution passed by Committee regarding this matter: "THAT Norfolk County contribute $2,500 to the Municipality of Bayham for the potential International Ferry Service Feasibility Study at Port Burwell Harbour'" These funds will be forwarded to you in due course' Yours truly, ßr--n-/il U"/ Beverley d. V/ood, AMCT, CMC, CMMIII Clerk/Manager of Council Services 5 19 -426- 587 0, Ext. 1228 519-426-8573 -Fax bev.wood@norfolkcountv.ca - Email p.c.: John Ford, Treasurer/Manager of Financial Services Bill Allcock, County Manager Corporate Services Governor Simcoe Square P.O. Box 545 50 Colborne Street South, Simcoe, Ontario N3Y 4N5 519 -426-5870 Fax: 519 -426'8573 Correspondence dated September 23, 2009 from Norfolk County ... Page 23 of 255 Page 24 of 255 s TOWN OF INGERSOLL 130 Oxford Street, lngersoll, Ontario NsC 2V5 Phone: (519) 485-0120 Fax: (519) 485-3543 vi¡r¡vw.ingersoll.ca September 29,2009 Mr. Kyle Kruger, Administrator Municipality of Bayham Box 160,9344 Plank Rd, Straffordville, ON NOJ 1Y0 Dear Mr. Kruger: Your letter of Septembe r 4,2009 was forwarded to the Town Council for their review at our September meeting. At this time, it was decided to note and file your correspondence. We wish you the best of luck with the Potential lnternational Ferry Service project. Clerk/Deputy Adm inistrator. MU IË C I OCT tJtflPÁil Correspondence dated September 29, 2009 from Town of Ingerso... Page 25 of 255 Page 26 of 255 cityofl bodstock 5 OFFTCE OF THE CITY CLERK lr '";g'Tii500 Dundas Street Woodstock, ON N4S OA7 Telephone (5 19) 539-129 I October 2,2009 Mr. Kyle Kruger Municipalþ of Bayham P.O. Box 160 9344 Plank Road Straffordville ON NOJ 1Y0 Re: Port Burwell Harbour - Potential lnternational Ferry Service At the regular council meeting held on Thursday October 1,2009,the following resolution was passed "That the co¡respondence received from the Municipalþ of Bayham regarding support for the Potential International Ferry Service at Port Burwell Harbour be received as information" Yours truly òoG MUNICIPAI.ITY OT BAVHRiJ d*-'*) 4*n'^": Louise Gartshore Cþ Clerk Correspondence dated October 2, 2009 from City of Woodstock ... Page 27 of 255 Page 28 of 255 zOU? ÖilTA¡IO TTEST Mt¡RIgIFAt CC¡¡fEREI*CE fCOtlOl,lT' ËFIË*€Y . ÉF¡Vlnûì¡ttdË$tT Wednesday, November 25 and Thursday, November 26,2009 Best Westem Lamplighter lnn & Conference Centre, 591 Wellington Road S., London, ON The Ministry of MunicipalAffairs and Housing, Municipal Services Office - Western and the Association of Municipalities of Ontario invite you to join us at the 2009 Ontario West Municipal Conference. Wednesday Keynote Speaker - Robe¡t Fisher, a nationally recognized award winning broadcast journalist who for more than 20 years has covered every major political story at the municipal, provincial and national levels for CBC Television's "The National". Plenary Speaker - Paul Gray, Goordinator, Glimate Change Program, Ministry of Natural Resources. Discussion will focus on the unique way in which climate change affects every species and ecosystem. What are the impacts and how do we develop solutions? Thursday Plenary Speaker - Gord Miller, Environmental Commissioner of Ontario. ln his role as Commissioner, Mr. Miller provides reliable information about Ontario's environmental issues and monitors government compliance with the Environmental Bill of Rights. PreliminaryAgenda Click here to view the agenda at the glance, please note this will require internet access. For hotel accommodations please contact: Primary Hotel: The Best Western Lamplighter lnn & Conference Centre, 591 Wellington Road South, London, ON., at 51 9.681 .7 151 or'1.888.232.67 47 Secondary Hotel: Radisson Hotel & Suites, 855 Wellington Road South, London, ON at 519.668.7900 or 1.800.395.7046 Gonference Programming Questions: Please contact Conference Chairs Dwayne Evans at 519.873.4695 or Luanne Phair 519.873.4691 or at 1.800.265.4736. Registration Questions: Please contact Anita Surujdeo at 416.971.9856 or 1.877.426.6527 ext. 344 or via e-mail at asurujdeo@amo.on.ca Correspondence received from Association of Municipalities o... Page 29 of 255 20Ct S1{TA$A WEST il,1ttl*lC}PAt CeilfEREûlgE SCCilOtriY . EFIËilGV . EHVtFOI{ttEt*? Delegate lnformation: Mr/Mrs/Ms/Dr/Prof Concunent Session Selection : For conference planning purposes, please indicate the concunent sessions ûrat you wish to attend from the sessions listed below. For more information on each concunent please click on he more details link next to the session name. Please note times listed below are tentative and subject to change: llllednesday, November 25th (l:15 pn - 2:30 pn) f] CAN WE TALK? Liability for Negligent Misrepresentation...more details ! tet's Focus on the Economy - Part 1 ...more details ! Energy Efficient Housing -The EQuilibrium Demonsfation..,more details ! Moving Toward Zero Waste...more details fl A Primer on Rural Economic Development...more details Wednesday, November 256t (3:00 pn - 1:15 pn) ! Cnn WE TALK? Liability for Neglþent Misrepresentation...more details ! tet's Focus on the Economy- Part 2...more details ! Air Qualig - Not Just a Bunch of Hot Ah...more details ! Energy Efficiency in New Construction -the Future of Green Buildings...more details ! Wtry Solaç and Why Now?...more details Thuaday, llovember 26th (8:30 am - 9:45 am) ! tatest News on üre Housing Economic Stimulus Package ...more details ! Wnat does the Green Energy and Green EconomyAct, 2009 mean for Municipalities?...more details ! Energy Conservation - Every Kilowatt Counts,..more details ! Sustainable Rural Communities...more details ! fne Dollars and Sense of Natural HeritageAreas..,more details For more information on the Conference including an updated agenda please visit the Conference pages at www.amo.on.ca Refund Policy: Cancellations must be requested in writing and received by AMO on or before October 23, 2009. An administration fee of $26.25 1$l$ + GST) will apply to all cancellations. First Name: Fax Municipality/Org.: Address: Municipality: Province: - Postal Code: Tcl' E-mail: Special needs (dietary disabilities etc...) Registration Fees: $zzs.oo (s214.29 + $10.71 GST) Reglsûafibn inqulø'es; Anita Surujdeo at asurujdeo@amo.on.ca at 1 .877 .426.6527 or 416,971 .9856 ext. 344 PaymenF Registration forms cannot be processed unless accompanied by proper payment. Only payment by credit card may be faxed to 416.971 .6191 . Please make cheques payahle to: Association of Municipalities of Ontario 200 Universi$Avenue, Suite 801 Toronto, ON., MsH 3C6 CreditCa¡d:! virt ! MasterCard .*lTl-ll-|-rnlfmlfrl Expiry Date Name on Card Signature Correspondence received from Association of Municipalities o... Page 30 of 255 MEMBER COMMUNICATION ALERTNo:0e/0GG ro the attention or the cterk and councit 53åi3åi T[3iI^TL?:|.3ro#);lå,"|.September 28,2009 1+ro¡ szr-óeso ext esz 200 University Ave, Suite 801 Toronto, ON MsH 3Co Tel.: (416) 971-9856 | Far (416) 971-6191 E+nail: amo@amo.on.ca l-- Ë [uJ Green Energy Regulations Strongly Reflect AMO lnput lssue: Regulations and other recent decisions related to the Green Energy and Green Economy Act, 2009, continue to fundamentally transform environment governing energy conservation, generation, and planning. Backgtound: Overall, the Ontario Government listened to AMO and amended the regulations under the Green Energy and Green Economy Acf to accommodate municipal concerns. The amendments ensure that municipalities are consulted prior to approving applications, stringent setbacks are in place for certain projects, and municipalities are compensated for increased costs. AMO's energy and municipal planning task forces have proven to be quite influential and the Government is continuing to consult with us regarding Green Energy initiatives. The Green Energy and Green Economy Act, 2009, will impact municipalities in the following ways: ¡ Alter the planning approvals process for (renewable) energy projects o Amend municipal revenues derived from (renewable) energy projects o Establish a more aggressive tariff system for renewable energy fed into the grid o Stimulate the development of a smart grid . Encourage distributed generation o Enable local distribution companies (LDCs) to become more active in energy conservation, planning, storage, and generation. The Province has recently finalized announcing the Ten Steps to Green Energv-the five that are pertinent to municipalities are summarized in the attached backgrounder for your information. AMO will continue to evaluate pertinent regulations as they are developed and will bring recommendations forward. l-6 Association of ^llo M unicipalities of Ontario Corresponce dated September 28 and October 6, 2009 from Asso... Page 31 of 255 Green Energy Regulations Backgrounder Five of the len Sfeps to Green Energy pertinent to municipalities are summarized below for your information. 1. Transmission Expansion Minister of Energy and lnfrastructure George Smitherman has directed Hydro One to commence work on 20 transmission projects across the province over the next three years. Six core transmission network upgrades are moving forward, including North- South lines from Sudbury to Barrie and Barrie to the Greater Toronto Area and an East- West line from Nipigon to Wawa. Another series of core-supporting transmission projects and distribution upgrades are also moving ahead. The projects represent an investment of about $2.3 billion over the next three years, and are expected to result in about 20,000 positions over that timeframe. These projects include core lines, which form the backbone of the transmission system, and enabler lines as outlined below. Transmission Expansion Plan ffiq.*. fi a,tr.*, ¡--& ¡.ilJ Association of Municipalities of Ontario2-6 aHo Corresponce dated September 28 and October 6, 2009 from Asso... Page 32 of 255 AMO Expressed our support for the "Right to Connect" provision in the Green Energy Act and we pushed for those areas experiencing grid congestion (currently designated as Orange Zones by the OPA) to be prioritized in terms of transmission investments by Hydro One in our Submission. This announcement goes a long way in addressing those concerns. Staff will continue to monitor efforts to make the interconnection requirements (and costs) consistent and transparent across the province. 2. Feed-in Tariff Program (FlT) The Feed-in Tariff oroqram (FlT) guarantees a price paid to producers for energy generated from renewable sources based on the technology used, the size of the project and ownership for 20 year terms. The FIT guarantees market-viable prices for electricity generated from renewable energy sources and provide a reasonable rate of return for projects of different types and sizes. lt includes standardized program rules, prices and contracts. The rates are based on the size of the project and the type of energy used to generate electricity. FIT payments can range from C$0.10 per kWh for landfill gas projects larger than 10 MW to C$0.82 kWh for residential solar rooftop projects 10 kW or smaller. The FIT also includes a price adder for Aboriginal and community projects to encourage participation. The Ontario Power Authority (OPA) will begin accepting FIT applications on October 1 and expects to sign the first contracts in early December. AMO's subsidiary LAS now offers a turn-key solar photovoltaic installation service that enables all municipal facilities with available roof space to take advantage of the (FlT) Program. LAS will provide interested municipalities with turn-key project deployment that includes: project design, installation, OPA and other legal agreements, connection to the grid, plus a custom-built public information kiosk. F Ë rüJ Mícro FIT Program Brochures Now Available The OPA has printed a brochure on the micro feed-in tariff program (the FIT for projects less than 10 kilowatts) that is now available for distribution. lnterested municipalities can obtain quantities to use in response to information requests from members of their communities. The pamphlet gives some general information and provides the website address for people to access more detailed information. Email info@oowerauthority.on.ca and provide the following information : - Quantity of pamphlets requested - Name of contact at the municipality and phone number - Shipping address for delivery of the pamphlets (can't be a box number) shiooino instructions 3-6 Association of ^llo M unicipalities of Ontario Corresponce dated September 28 and October 6, 2009 from Asso... Page 33 of 255 3. Renewable Energy Approval The Renewable Energy provisions of the Environmental Protection Actwere proclaimed into force on September 24,2009. This new approach and the updated rules related to it reflect changes to: regulations under lhe Environmental Protection Act, EnvironmentalAssessment Act, Environmental Billof Rights, 1993, Ontario Water Resources Act,lor which the Ministry of the Environment is responsible, to the Ptanning Acf, which is the responsibility of the Ministry of Municipal Affairs and Housing, and to policies and requirements set by the Ministry of Natural Resources under various pieces of legislation. lt does not, however, address federal requirements which continue to exist. As of September 24,2009, renewable energy projects are no longer subject to the following land use planning instruments under the Planning Act: official plans; demolition control by-laws; by-laws or orders passed under Part V of the Act, including zoning, site plan, holding, temporary use and interim control bylaws; and development permit system by-laws. The regulations contain transition provisions for renewable energy projects, including wind facilities, that have reached certain stages of the Environmental Screening Process in accordance with the Electricity Projects Regulation (O. Reg. 116) prior to the in force date of Septembe¡ 24,2O09. The following information may help you identify how these regulations apply to project(s). o Projects for which all required Ministry of the Environment approvals have been issued (e.g. Certificate of Approval), will not require a Renewable Energy Approval. o Proponents of wind facilities that have reached the Notice of Commencement stage, but have not yet issued a Notice of Completion, are required to comply with the requirements prescribed in the new Renewable Energy Approval Regulation, and the requirements under O. Reg. 116 no longer apply. o Proponents of wind facilities that have issued a Notice of Completion AND have not entered into a power purchase agreement with the Ontario Power Authority (including projects that are currently in the elevation review process) are required to comply with the requirements prescribed in the new Renewable Energy Approval Regulation, and the requirements under O. Reg. 116 no longer apply. . Proponents of wind facilities that have issued a Notice of Completion AND have entered into a power purchase agreement with the Ontario Power Authority (including projects that are currently in the elevation review process) are not required to obtain a Renewable Energy Approval. These projects must continue following the Environmental Screening Process in accordance with O. Reg. 116 and obtain all required MOE Certificates of Approval and permits. These projects, however, must comply with the provisions related to noise, road and propefi setbacks in the new Renewable Energy Approval Regulation. Association of ^l-{O Municipalities of Ontario l--E ¡.ilJ 4-6 Corresponce dated September 28 and October 6, 2009 from Asso... Page 34 of 255 . Proponents of wind facilities that have issued a Statement of Completion AND have entered into a power purchase agreement with the Ontario Power Authority but have not yet obtained all MOE Certificates of Approval and permits are not required to obtain a Renewable Energy Approval. These projects can continue to obtain required MOE Certificates of Approval and permits. These projects, however, must f#[ii illl'll'?iåååu'':,ilX:'.o propertv setbacks outrined in the new Renewabre HJ . Proponents of wind facilities that have issu not entered into a power purchase agreeme AND have not obtained all MOE Certificates comply with the requirements prescribed in t Regulation. These projects, however, will n before the Environmental Review Tribunal that are provided for under the Environmental Protection Act. . Allwind projects that have completed the EnvironmentalScreening Process AND have obtained all required MOE Certificates of Approval and permits are not subject to the requirements prescribed in the new Renewable Energy Approval Regulation. . Proponents of solar and bio-energy projects that were not subject to the environmential assessment requirements but have an Ontario Power Authority contract and were not prohibited under municipal zoning prior to September 24th will be able to apply for a Certificate of Approval instead of a Renewable Energy Approval. AMO believes the new rules allow projects to be planned more efficiently while maintaining province-wide standards for health, safety and the environment. ln addition, we are pleased that there is to be no ground-mounted solar procurement above 100 kW on Class 1 and 2 or Specialty Crop Areas to provide continued protection of such lands. Some ground-mounted solar procurement, up to 500 MW, will be allowed on Class 3 lands, to be allocated on a regional basis. For further details, please refer to the MOE's Renewable Energy Approval web site at: www. ene. gov.on. cale n/busi ness/green-energy. 4. Renewable Energy Facilitation Office (REFO) The Renewable Energy Facilitation Office (REFO), has been established to provide a one- window access point to assist developers, communities and municipalities obtain information on developing renewable energy projects in Ontario, and help them navigate through the regulatory approvals necessary to bring their projects to life. Depending on the size, type, and location of your renewable energy project you may be required to obtain a Renewable Energy Approval from the Ministry of Environment and be subject to approval and permitting requirements under the Ministry of Natural Resources. The REFO can help proponents determine in general terms which, if any, approvals and permits your project will require and which government or agency to is responsible for required permits. The REFO will also advise proponents on the mandatory municipal consultation process as part of the Renewable Energy Approval (REA). l- Ë Association of ^FlO Municipalities of Ontario Corresponce dated September 28 and October 6, 2009 from Asso... Page 35 of 255 The REFO can be reached at: REFO@ontario.ca or 1-877-440-REFO (7336) [Monday- Friday between the hours of 9:00 a.m. to 5:00 p.m. ESTI 5. Municipal Renewable Energy Program The Province will provide support to municipalities for costs associated with new renewable energy projects. While many of these costs are, and will continue to be, appropriately charged to the developers themselves, it is expected some additional costs may arise. AMO continues to work with the Ontario Power Authority (OPA) to develop this program and is pleased that the OPA will consult municipalities that have been directly involved in renewable energy projects before finalizing this program. This ínformation is available in the Policy /ssues section of the AMO website at www.amo.on.ca. þg HJJ Association of Municipalities of Ontario6-6 aHo Corresponce dated September 28 and October 6, 2009 from Asso... Page 36 of 255 200 University Ave, Suite 801 Toronto, ON MsH 3C6 Tel.: (416) 971-9856 | Fax (416) 971-6191 E-mail: amo@amo.on.ca MEMBER COMMUNICATION ALERT No: 09/067 To the attention of the Clerk and Council September 28,2009 FOR MORE INFORMATION GONTACT: Petra Woltueiss , AMO Senior Policy Advisor (416) 971-9856 ext 329 þ-tr EJJ AMO's Message to the Province: Accessibility and Municipalities at Risk w¡th lnitial Proposed Built Environment Standard lssue: On July 14,2009, the government released the initial proposed Accessible Built Environment Standard under the Accessibitity for Ontarians with Disabilities Actfor public Review. The initial proposed standard sets out specific requirements for making the built environment in Ontario accessible, including all new construction. AMO is strongly encouraging municipalities to respond to the public review. The deadline to respond is October 16, 2009. Background: AMO continues to support the need for increased and improved accessibility for Ontarians in all aspects of community and civic life. AMO believes that since the enactment of the AODA four years ago, impoftant advancements have been made in discussions on the key barriers to achieving accessibility for Ontarians with disabilities with respect to goods, services, facilities, accommodation, employment, buildings, structures and premises. AMO also appreciates the government's inclusive approach to the standard development process and at the same time appreciates the challenges associated with reaching "consensus" on issues in a process where common ground has not been clearly defined. Bearing this in mind, it is unclear the degree to which the initial proposed Built Environment Standard as written will improve accessibility for people with disabilities. It is important to note, that the financial burden and expectations the proposed standard places on municipalities will not only undermine the objectives of the,4cf and the potential for greater accessibility for all Ontarians, but conflict with the provincial objective of "Open for Business". The timelines, requirements and cost of implementing all of the requirements proposed in the standard may undermine Ontario's comþetitiveness. AMO will be providing a detailed response to the Built Environment Standard Development Committee and will be responding to the Minister Meilleur. Addressing key areas of concern related to the continued lack of harmonization across standards, the overall scope and applicability of the standard and the cost impact on municipalities if the standard is implemented as proposed, AMO's key recommendations are: M un¡ci pariä::îîäii:."i ^llo Corresponce dated September 28 and October 6, 2009 from Asso... Page 37 of 255 1. AMO is recommending that the Government adopt the proposed model for harmonization, The Case for Harmonization of AODA standards. 2. AMO is recommending that in the absence of financial support to municipalities to implement the AODA, the Province should reject retrofrt requiremenfs. ln addition, the Government should conduct a thorough impact analysis on the economic implications of implementing the standard as proposed. 3. AMO recommends that if the standard is to include compliance when undeñaking renovations, flexibility must be provided in recognition that in sorne cases compliance ís not feasible. Rather than a specifrc definition for compliance, degrees of accommodation should be considered. However, prior to any acceptance of the standard into regulation, high minimum thresholds for compliance must he developed in consultation with the building sector and construction i ndustry representatives. 4. AMO recommends that maintenance be removed from the proposed built environment standard as standards currently exisf in municipal by-laws and provincial legislation such as the Highway Traffic Act. 5. AMO recommends that the technical requirements set ouf in the proposed standard be reviewed by industry experts prior to finalizing any aspecfs of the standard. AMO also recommends that the cost implícations be understood by way of an impact analysis and that the cost implications be considered in timelines fo implement as well as through appropriate provincial funding. 6. AMO recommends that administration responsibilities be significantly reduced and be integrated into existing Provincial government processes. And, that increased administraúíye cosús and impacts resulting from implementation and compliance review of the standard be paid for by the provincial government. 7. AMO recommends in light of the potential province-wide financial impact of the proposed standard, further impact analysis is required to ensure that the Ministry is futty aware of the economic implications prior to the adoption of a regulation. Regarding the proposed harmonization model, AMO believes that if the govemment chooses to adopt the proposed harmonization model, many of the concerns, including the cost and human resource implications of implementing any and all of the proposed standards will be addressed and significantly mitigated. Action: AMO recommends that municipalities endorse The Case for Harmonization of the AODA Standards and include the model as a recommendation in your public review response to the initial proposed Built Environment Standard. AMO will continue to work with the government and municipalities to ensure the implementation of the AODA is fiscally responsible and manageable and to ensure the intent and objectives of the Acf are achieved by 2025. This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca. Mun¡c¡par¡1::î?äi",:,$ AHO l-K I.JJJ Corresponce dated September 28 and October 6, 2009 from Asso... Page 38 of 255 A Assuciirli<¡n ,Task Force - Update 'conomic Development 200 Universi$ Ave, Suite 801 Toronto, ON MSH 3C6 Tel.: (416) 971-9856 Fax: (416) 971-6191 E-mail: amo@amo.on.ca To the attention of the Clerk, Council, and Economic Development Staff ALERT No: 09/068 October 6, 2009 Southern Ontario Municipalities lnvited to Submit Funding Requests On October 2,2009, the Government of Canada announced that applications are now being accepted under the Southern Ontario Development Program (SODP). The Southern Ontario Development Program was established to promote economic development, economic diversification, job creation and sustainable communities in Southern Ontario. Funding for this multi-year program will go towards projects that can stimulate local economies and enhance the growth and competitiveness of local businesses and communities. Approximately $100 million has been allocated to the Southern Ontario Development Program, including $40 million for the first intake process. Municipalities and non-profit organizations are among the eligible applicants for this Program. Applications will be accepted from October 2,2009, to December 1 , 2009. FedDev Ontario (Federal Economic Development Agency for Southem Ontario) will favour projects that can be started quickly and completed by March 31,2010. Multi-year projects may also be considered, if portions of the project costs can be incurred by March 31,2010. Priority will be given to organizations or enterprises located in communities in Southern Ontario with populations of 500,000 or less, as well as to communities whose economies are less diversified and/or are reliant on a limited number of employers. FedDev Ontario will take other federal government funding into consideration when determining eligibility under this program. Only in exceptional circumstances will FedDev Ontario coñsider using Program funds to support projects that are eligible for funding under other federal government programs. Municipalities interested in the criteria or submitting an application for this program should visit: www.southernontario.qc.ca. Details including which municipalities are included in geographic boundaries of the program are available at the above link. Other federal èconomic development programs and agencies serve the other regions of Ontario. The application deadline is December l, 2009. For more information contact: Matthew Wilson, AMO Senior Policy Advisor (416) 971-9856 ext 323 mwilson@amo.on.ca FEuJ u uniciparill:î?äi",:fi ^lflo1-1 Corresponce dated September 28 and October 6, 2009 from Asso... Page 39 of 255 Page 40 of 255 Pricing Notice - LAS Natural LAS is pleased to announce that the program price for the November 1, 2009-October 31, 2010 period will be 26.9 cents/m3! The current program price is 32 5 cents/m3, so the November 1 price change will represent a 17o/o commodity cost decrease for program members. The LAS program welcomes four new municipalities to the program as of November 1, 2009: the Town of Aylmer, Town of Lakeshore, Municipality of Trent Hills, and the County of Simcoe. Because of these new members and additional account enrollments by current members, the program volume is set to increase by 8.8%. ln recent months LAS has also secured almost 70% of expected natural gas requirements for the November 201O-October 2011 program year. Wìth much of the purchasing for this 201 1 period complete LAS expects to be able to offer a program price of 27 cents/m3 to program members for this period. Gas Prog ram LAS continues to leave a portion of each year's natural gas consumption to the spot market to allow program members to benefit from short term relief in spot market prices ln addition to providing lower program prices, LAS also provided a rebate of more than $600,000 to program members in July. This rebate was the repayment of a surplus amount that collected in our program reserve account. LAS' strategy for natural gas continues to be established with a view towards longer term predictability and annual budgetability. To ensure these objectives are met, LAS continues to operate with a three year purchasing window, and is already purchasing gas for lhe 2O11-12 period. lf you would like to enroll any additional accounts in the program please forward a recent bill copy by email to ihaqan@amo.on.ca with instructions to add the account to the LAS program. LAS Connect¡ons Sympos¡um Markham - November 16 -17 The NEW Connections Conference will examine successful partnerships between municipalities and energy utilities in Ontario and beyond, as well as opportunities available under the Green Energy Act, the move to the smart grid, and the renewed focus on energy infrastructure. The focus will be on connections between these inherent partners and the interrelationships between energy, economics, and ecology. Participants will determine how to leverage the tremendous changes in Ontario's Energy sector into abundant opportunities to collaborate in creating a greener, more prosperous future for its energy sector, municipalities, and citizens. The conference will kick off with addresses from Dr David Suzuki, ECO Gord Miller, and other executives from the Ministry of Energy and lnfrastructure, the Ontario Power Authority, plus utilities from other jurisdictions. Day two of the event will include a wide range of workshops that will provide delegates with the opportunity to learn about energy efficiency, renewable energy generation, energy and land use planning, procurement, plus existing incentives on offer to maximize one's return on investment. To learn more or to register, visit this link: LAS Connections Svmposium. Newsletter dated October 2009 from Local Authority Services ... Page 41 of 255 Energy Benchmark Project - Data Acquisition Phase Closinq October 9 The second and final round of participation is coming to a close. We still have facility categories that are not full - get your surveys in before the deadline of October 9, 2009 to take advantage of this NO COSf opportunity. It only takes a few hours per building and has cost saving benefìts between $1,000 and $1,500 per facility. We encourage new participants as well as already participating municipalities to submit additional surveys before this deadline. The project outcomes provide important guidance on the next steps you can take to make beneficial energy and cost-saving improvements in your municipal buildings. Staff from the Benchmark consortium (Marbek and EnviroStewards) have also started the next phase of the project- namely best practice site visits. The objective of these on-site assessments are to; 1. Review I verify the survey results to ensure they are indeed best in class, 2. Complete a high level energy end use breakdown, and 3. collect any programmatic or procedural ideas which make the building special and could be shared with others. Participants should note that the management and technical best practices plus the database will be made available to all participants and workshops will be offered once the study is complete . New Solar Photovoltaic (PV) Prog ram Now Available to all Municipalities LAS is pleased to announce a partnership with Essex Energy to offer a turn-key solar photovoltaic program to municipal facilities across the province. The LAS Solar Photovoltaic Program includes complete project management and deployment including solar array design and installation, management of all grid connection requirements, and completion of legal contracts related to the Feed-in Tariff (FlT) program. The FIT provides for a 20 year revenue stream guarantee and very attractive rates. LAS offers three ways in which municipalities can participate: 1. Joint Equity Ownership - Ownership is shared between 3rd party equity providers and the host municipality 2. Sole Proprietorship - Host municipality solely own installation after program managers who install and connect to the grid 3. Rooftop Lease - Host municipality rents available roof space to the program managers who install and operate the panel installation To obtain an Expression of lnterest form and to learn more about how your municipality can leverage Ontario's Green Energy and Green Economy Act to generate renewable power and much needed revenue, visit the Solar Photovoltaic Prooram page on the LAS Website. Newsletter dated October 2009 from Local Authority Services ... Page 42 of 255 This LAS program continues to offer a proactive way for any municipality to remove accounts, including streetlights, from the government's RPP program, which is scheduled to end for large volume municipal accounts at November 1, 2009. The p rog ra m he lps municipalities create budgetable electricity costs and realize cost savings on off-peak loads like streetlight accounts. Between June 2008 and May 2009 the LAS program provided more than $¿ million in commodity cost savings for the 52 then participating municipalities! LAS completed a pool purchase in June 2009 for 18 newly enrolled municipalities with a collective requirement of about 6MW. The purchase price for accounts enrolled in this group was $39.75lMW or 3.975 cents/kWh (fees included), which offers a savings compared to RPP prices - even with the average Provincial Benefìt factored in. NEXT PURCHASE: ThE current purchases for municipalities taking part in our pool 1 I 2 and pool 3 purchasing groups are scheduled to end at the end of 2009. LAS is revising the load profiles for all program members with a goal of executing a Calendar Year 2010 purchase in late October. 5 newly enrolled municipalities will also be a part of this purchasing group - LAS' largest to date. MARKET PRICES: For the Calendar Year 20'10 period continue to be below $40/ MW or 4 cents/k\M lor 7x24 blocks and prices of less than $50/MW or 5 cents/kVúh for 5x16 blocks, so even with the current average provincial benefit amounts included, there arc still savings available to municipalities compared to RPP prices. LAS expects that the planned purchase will provide members with price stability for 2010 given the expected end of the RPP for larger volume municipal accounts at November 1, 2009. The lst step to become a part of the LAS Electricity Program is to have a load profile com- pleted; review the steps outlined in the "How to Get Started" document available on the LAS website: Electricitv Prcoram - How to Get Stafted LAS Electricity Program Flexibility A part of every completed LAS Electricity Program load profile is an analysis to determine if there is opportunity for a unique purchase hedge for any accounts that are interval metered. lt is up to the municipality to determine if they would like to leverage the profile of their interval meter(s) or stay with a traditional "full" coverage model of purchasing (7x2$. The LAS program aim is municipal flexibility. The program also allows for each municipality to customize their hedge approach: each member can determine if they want to enroll all, or only some accounts, and can choose the hedge level that best suits their comfort level (to an upper limit of 75Yo). Contact LAS to learn more. Newsletter dated October 2009 from Local Authority Services ... Page 43 of 255 The PB is charged to all electricity accounts that are not currently on the RPP, and will become applicable to all municipal accounts that consume >250,000kWh as of November 2009, when the RPP concludes for these accounts. The PB reflects the difference between the market price for power (the HOEP), and total payments made to certain contracted or regulated generators/demand management projects by the Ontario government. This amount changes and is settled monthly. The PB adjustment has become a concern for municipalities in recent months because it has been a much higher charge than normal because of unusually For more ¡nformat¡on on LAS programs contact: Jason Hagan, LAS Program Coordinator jhagan@amo on ca I [416] 971-9856 x 320 OR Scott Vokey, Energy Services Coordinator svokey@amo on ca I [416] 971-9856 x 357 Provinc¡ low market prices for electricity. The PB always had a negligible impact on the savings related to the LAS electricity program as it was always abouVless than one cenUkWh. ln fact, the PB was occasionally even a credit. From the start of the LAS program in July 2007 through to January 2009 (the time of our Pool 3 purchase), the PB averaged only 0.542 cents/ k\ /h. ln recent months however we have seen the PB increase dramatically; from the start of the LAS program through to August 2009 (7 month longer than the previously noted average), the PB average grew to 1 .130 cents/kWh - an increase of 0.588 cenUkWh to the average. This increase has reduced savings available to LAS program members, but has affected all non-RPP customers equally. LAS has no control over the PB that is charged to members, it is charged equally to all consumers not on the RPP. We know that the PB will return to more normal levels as demand returns to more normal levels (proportionate to available supply). Program members should know that LAS considers the impact of the PB and factors an average PB cost into all of our purchasing decisions. We will continue to update members on this item. Surf's Up: Websites of Note Energyville: developed using data and content provided by the Economist lntelligence Unit, examines the economic, environmental and security opportunities and tradeoffs associated with different energy sources. Energyville players must balance the same competing demands faced by policymakers, businesses and consumers every day. Spanning a period from present day to 2030, players manage the energy supply for their growing city through random events that affect their choices and highlight the consequences of their actions: www.willvouioinus.com The Environmental Commissioner of Ontario (ECO) is the province's independent environmental watchdog. Appointed by the Legislative Assembly, the ECO is tasked with monitoring and reporting on the government's compliance with the Environmental Bill of Rights to ensure that Ontario's natural environment. The Green Energy Act has transferred responsibility for Conservation and Demand Management (CDM) reporting from the Ontario Power Authority (OPA) to the ECO. http://www.eco.on.calenq/ Local Authority Services Ltd. LAS is a wholly-owned subsidiary of the Assæiation of Municipal¡t¡es of Ontano Newsletter dated October 2009 from Local Authority Services ... Page 44 of 255 Minísty of Tourism Mlnistère du Tourisme Deputy Minister Sous-ministre gh Floor, Hearst Block g"étage, Édmce Hearst 900 BayStreet 900, rue Bay Toronto ON M7A 2El Toronto ON M7A 2ElTel. 41631+784;6 Té1.: 4163'14-78/,6Fax: 41631+78il Télec. : 416 314-7854 September 30, 2009 Dear Tourism Partner: I am pleased to announce that appl¡cations for Celebrate Ontario 201O are now be¡ng accepted. Fulldetails, including an Application Guide, Application Form, Community Reference Form and Questions and Answers are available on the Ministry's website at: www.ontario.calcelebrateontario. This year, the Ministry is launching Celebrate Ontario with $11 million to help enhance Ontario's festivals and events. As you know, this funding helps communities develop and grow great festivals and events for Ontario tourists and new and repeat visitors to Ontario. Applications submitted in person must be received by 5:00 p.m. on November 27,2009. Mailed orcouriered appl¡cations must be postmarked no laterthan November27,2009. Applications postmarked after the deadline will not be accepted. Mailed or couriered applications should be addressed as follows: Celebrate Ontario 2010 c/o Minístry of Tourism lnvestment and Development Office 900 Bay Street Hearst Block, gth Floor Toronto, ON M7A 2E1 Applications can be dropped off in person at the address noted above. Applications can also be e-mailed to celebrateontario@ontario.ca. I encourage all organízers of festivals and events to consider applying for funding from Celebrate Ontario 2010. Should you have any questions, please do not hesitate to contact your local tourism advisor. Contact information is available in the application guide. Sincerely, Drew Fagan Deputy Minister Correspondence dated September 30, 2009 from Ministry of Tou... Page 45 of 255 Page 46 of 255 5 THE CORPORATION OF NORF DRAINAGE COURT OF REVISI Wednesd"y, September 16, 2009 FvfUl'JltlF;tllïYtf'Ëjii'/lJ,q.4 The following are the minutes of the Joint Drainage Court of Revision on the Winter Drain held on Wednesday, Seitember 16, 200g at 9:30 a.m. in the Meeting Room of the Public Works & Environmental Services, 183 Main Street of Delhi, Delhi, ON. MEMBERS PRESENT: George AYres Rick Barker Mathew Schafer, Municipalíty of Bayham ALSO PRESENT: Peter Bryan-Pulham, Senior Drainage Superintendent Jill Ostrowercha, Drainage Clerk John R Spriet, Engineer for Spriet Associates The oaths for the winter Drain were signed by the members. Rick Barker was chosen to act as Chairman for this Court of Revision hearing. WINTER DRAIN: The Winter Drain Report has assessed landowners from both Norfolk County and the Municipality of Bayham. The following assessed parties were present for the Winter Drain. Mike & Marlene Kirwin - Norfolk County Di Zhang & Lei (Shirley) Wu - Municipality of Bayham Two written appeals were submitted by Mike & Marlene Kirwin from Norfolk County and Di Zhang & Leiwu from the Municipality of Bayham for consideration. The Chairman asked the Engineer to give an overview of the proposed drain. Míke & Mar¡ene Kilwin Appeal- 545-030-136 (Nodolk countv) Marlene Kirwin passed around photos to show the Court members and Engineer was problems they have had and what work they have done over the years. . Drain has not been maintained in 40 years o They have been maintaining, so feelthey should not have to pay as much ¡ Have paid 6,000.00 of their own money because they have no outlet Norfolk County Drainage Court of Revision minutes of meeting... Page 47 of 255 Drainage Court of Revision ı"pi"rñ¡"r 16, 2oo9 Page 2 of 4 Kinruin Aopeal Cont'd o Have been working for years to get fìxed o Flooded in 2006 and water went into their basement o When neighbour (Butcher) had water problems, it was fixed and he had to help pay for it o Have no outlet. Trying to keeP cost downo He did the work and does not think he should pay Di Zhanq Appeal -001-080 (Municipalitv of Bavham) Hand Out (attached to these minutes) Reasons Whv Land Assessed Too Hiqh o A simple and cost effective design can be achieved, which will lower the construction costs . Total cost is high due to administration/engineering fees o Allocated costs between open and closed portions o Topography has been changed since 1969, therefore the boundaries of the watershed should be changed. Workabl'e land has been reduced since the old report in 1969 o Landowners should be given a second opportunity to discuss the final design Conclusion o Total estimated cost is expensive. His land has been assessed too high o Expect the members to reconsider the proposal and reduce his portion of the assessed cost The Chairman asked what Mr. Zhang and Shirley Wu thought their assessment should be. Their answer was a 50% reduction. John R. Soriet, Enqineer The Engineer made comments on the above appellant's presentations and handed out the following documents. (attached to these minutes) Plan of Winter Drain from 1969 Report Township of Bayham 1970 Court of Revision changes to the 1969 Report Assessment Breakdown for the Open and Closed Portions in the 2009 Report Norfolk County Drainage Court of Revision minutes of meeting... Page 48 of 255 Drainage Court of Revision September 16, 2009 Page 3 of 4 Enqineers Comments Cont'd o The old report has nothing to do with the new report o The old report was prepaied in 1g6g and consisted of concrete field tile with I catchbasins . The existing drain did not match the original design of the 1969 report, the proposed tile no longer existed, a open ditch was found in place of the tile o At preliminary meeting changes were made to what parties pres_ent wanted, received poåitiu" feedback, oeıioe¿ nó further meeting was needed and final report was finalized . Looked at boundary changeso Tried to minimized cost. Extra costs are sometimes due to dealings with Department of Fisheries, Environmentalists, and Conservation Authorities etc. o pointed out on the 1969 plan the drainage area, and where the Zhang (Winter) and Kirwin properties were compared to the new report . Assessments on total property not just workable property . The assessment breakdown shows the appellants how the engineers calculates their assessmentso All assessed in watershed PaY. The Kirwin's requested that the proposed tile of 1969 be reinstated in his property . Mr. Kirwin's want the job done but does not want to pay much . Mr, Kinruin offered to do the clean after the construction was completed . Benefit only if a closed tile, then more land can be worked . No work being done on the Zhang property o When Court of Revision in Bayham was done in 1970 the Winter (Zhang) property was reduced from 50 acres to 43 acres (17 Hectares) o Feels the assessments are reasonable The Drainage Superintendent explained how maintenance is done and what properties would pay. He mentionéd tnat an error was made when billing out the work that was completed on the Butcher property. The municipality ís in the process of correcting the error. The Drainage Superintendent told the Court that it was previously suggested that Mr. Kirwin submit an iñvoice to Norfolk County for the cost for the work he did and this cost will be paid to him and become part of the construction cost of the drain under the new report. The Chairman asked if anyone had any further questions for the Engineer or Appellants. The Chairman told the parties present that they could leave and a decision will be made and that the appellants will receive written notice by mail of their decision. The Chairman mentioned that the aþþellants have 21 days after the decision of Court of Revision to appeal to the Ontario Drainage Tribunal. Norfolk County Drainage Court of Revision minutes of meeting... Page 49 of 255 Drainage Court of Revision Septerñber 16, 2009 Page 4 ol 4 The Court Members deliberated and made a final decision on the appeals received. Res. No.1: Res. No.2: Res. No. 3: adjourn. (Carried) ADJOURNMENT: 11:45 a.m. Moved by Matthew Schafer Seconded by George Ayres THAT this Court of Revision recommends that the appeal of Mike & Marlene Kirwin on the Winter Drain be denied; Be lt Further Resolved that the assessment on this property be confirmed as shown in the Engineer's Report dated May 8, 2009 known as the Winter Drain' (Carried) Moved by George Ayres Seconded by Matthew Schafer THAT this Court of Revision recommends that the appeal of Di Zhang on the Winter Drain be denied; Be lt Further Resolved that the assessment on this property be confirmed as shown in the Engineer's Report dated May 8, 2009 known as the Winter Drain' (Carried) Moved by George Ayres Seconded by Matthew Schafer THAT this Drainage Court of Revision on the Winter Municipal Drain do now Rick Barker, Chairman Norfolk County Drainage Court of Revision minutes of meeting... Page 50 of 255 NOTICE OF APPEAL TO DRAINAGE COURT OF REV¡SION Drainage Act, R.S.O.1990, c. D.17, s.52(1) Council of the Corporation of Norfof k County Attn: Clert</Manager of Council Ser"¡ices Norfolk County Administration office 50 Colborne St. S , P.O. Box 545 Simcoe, Ontario N3Y 4N5 RE; (Drain Name or Designation of Drainage Works) - TAKE NOTICE of the appeal of the undersigned, an owner of land assessed for the above-mentioned drainage works to the drainage court of revision on the grounds that: K T T T T tr Additional Comments: ffiffi#HfiVffiffi sEP 0 ö 2ü09 NORFOLK CIOU NTV my land has been assessed too high' my land has been assessed too low. other lands or roads have been assessed too high' other lands or roads have been assessed too low. other lands or roads that should have been assessed have not been assessed. due consideration has not been given as to type of use of land Name of APPellant 1 ¡ta dr¡!p4il-1--(R€s Address 'T,rts¿1r.¿¿ß 6 ¡l'l'e lkb Address s t,t. 84t. b85t Telephone 5 4í 'tra - t1|,,(,il,Jart Ûr,,^.lY) f" ,*-.o* -, Å9. ''J ct ¿ ?Date u Norfolk County Drainage Court of Revision minutes of meeting... Page 51 of 255 Á^ , /- f t1 - 5g>- Lrg 7l NOTICE OF APPEAL TO DRAINAGE COURT OF REVISION Drainago Act, R.9.O. 1990, c. D.i7, s. 5?(1) RECENM sEP 0 { 20æ E!V.& E.S. Council of the Corporation of Norfolk County Attn: Clerk/Manager of Council Services Norfolk County Adm¡nistration ottice 50 Colborne St. S., P.O. Box 545 Simcoe, Ontario N3Y 4N5 TAKE NOTICE of the appeal of the undersigned, an owner of tand assessed for the above-mentigned drainage works to the drainage cot¡rt of revision on the grounds thet:/ ø my land has been assessed too high. T Tr T I my land has been assessed too low. other lands or roads have been assessed too high. other fands or roads have been assessed too low. other larrtls or roads that should have been assessed have not been assessed. due consideration has not been given as to tyæ of use of land 9¡ zhanq Name of Appellant (/tL) î7¿ - eþ Telephone 9ql- /, zuo? 0ol -ogû ($"qh,t^\ îa lra :EìH..J I J hñrHU? f.l Toooco,'aTi, i ì '.1Àf ÊAA7 tÞA /ÊA Norfolk County Drainage Court of Revision minutes of meeting... Page 52 of 255 To: Council of the Corporation of Norfolk County From: 01-080 Municipality of Bayham (DiZhang) September 15,2009 Dear Councilors, Re: Appeal Winter Drain Project -May land has been assessed too high We believe that the assessed cost for our land is too high. The reasons are below: 1. A simple and cost effective design can be achieved; therefore, the construction costs could be lower than that in the proposal. 2. The total estimated cost is high due to the administration fees which represent approximately 34o/o of total estimated cost. Especially, the fees associated with Engineer's services are approximately 30% of the estimated cost. 3. Evenly allocated costs between the open portion and the closed portion are not appropriate. ln the original design (1969 report), the proportion of 20o/o of the costs was given to the open portion whereas 80o/o of the costs was allocated to the closed portion. 4. The 17.4 affected hectares (approximately 43 acres) is higher than the actual is. ln general speaking, the topography has been changed since 1969; therefore, the boundaries of the watershed area should be changed accordingly. 5. The workable land has been reduced since 1969, and the current workable land is approximately 69 acres. (There was 80 acres according to the MLS listing when we purchased the property two years ago.) 6. ln addition, the landowners should be given a second opportunity to discuss the final design and the estimated costs before it was presented to the council, as the assessed costs in the final report had been changed dramatically compared to the preliminary report. ln conclusion, we believe that (1) the total estimated cost is expensive, and (2) our land has been assessed too high; therefore, we expect the councilors reconsider the proposal and reduce my portion of the assessed cost accordingly. Norfolk County Drainage Court of Revision minutes of meeting... Page 53 of 255 Page 54 of 255 MUSEUMS BAYTIAM Minutes of September 9, 2009 Meeting Committee Room, Bayham Municipal Oflice Straffordville, Ontario cco Present: Chair-Bev Hicke¡ Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre, Ray Maddox, Cheryl Peters, Jean Woon, Mike Baker - Elgin County Museum curator, Lynda Millard- Bayham Clerk. Regrets: Rosilee Peto, Ron Bradfield, Brian Masschaele, Mat Schafer 1. CALL TO ORDER: Chairman called the meeting to order at 7:05 pm 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: was approved as presented. 4. MINUTES: It was moved by L.Acre and seconded by J.'Woon that the minutes of the Aug.12. 2009 meeting be approved as written. Motion Carried. 5. CORRESPONDENCE: Email from Rosilee Peto submitting her resignation due to time constraints. It was moved by R.Maddox and seconded by J.Woon that we acce,pt. with regret. the resignation of Rosilee Peto. Motion Carried. 6. MATTERS OUT OF THE MINUTES: A) Marine Museum Report: 6.4.1) Flagpole: The ship's mast flagpole from the Pt.Burwell cenotaph has been cemented into place. It was moved b)¡ C.Peters and seconded by C.Buchanan that R.Bradfield be given the old flagpole. Motion Carried. 6.A.2) Surplus compressor: It was moved by C.Peters and seconded by C.Buchanan that R.Bradfield be sold the surplus compressor for $100. Motion Carried. 6.4.3) Carpeting: It was moved by J.Woon and seconded by R.Maddox that we purchase a 12' X 17' piece of "Ashley Blue" carpet from Carpet One for $352 as well as seam tape and titanium edging. Motion Carried. 6.A.4) Tub Daze artefact: Ed Matthews has agreed to have original bathtub exhibited in the Marine Museum's shed. 6.4.5) Capital Budget Items: -Humidity/temperature monitor - estimated cost $ 1,000 -Lighthouse painting - Paul McCord to quote on top portion for 2010 and south side of building for 20l l -Exterior Steel Door and Frame- Ed Matttrews to quote on replacement Museums Bayham draft minutes of meeting held September 9, 20... Page 55 of 255 Museums Bayham Sept. 9,2009 Page2 6.8. Edison Museum Report: 6.8.1) Water Stains on Ceiling: It was moved by R.Maddox and Motion Carried. 6.8.2) Capital Budget Projects: R.Maddox & M.Schafer inspected the site and recommend the following rçairs. -porch repairs ( shingles, painting, repairs to underside ) Ed Matthews to give quote. -Brick & concrete repairs - KC Emerson to be contacted for contractor -outside trim needs repair, replacement & painting. -miscellaneous painting and wallpapering. Paul McCord to give a quote. -bathroom floor needs finishing around toilet and handicapped handrail needed. -professional cleaning to be increased to twice/year ( to include basement ) -completion of repairs to Gazebo ie. Copper on roof -removal of walnut saplings in flowerbeds -exposed gas pipe to be removed. 6.8.3) Beef Hoist: Four committee mernbers who have inspected the repairs to the beef hoist are not satisfied with the results. E.Matthew's assistant completed the repairs. B.Hickey will follow up. 7. NEW BUISNESS 7.4: New Marine ExhibiÍ Elgrn curator Mike Baker thanked Museums Bayham for the loan of several marine artefacts which they used for a summerJong Lake Erie exhibit. Some new items were created for this exhibit, plus some improvernents to our existing artefacts were made. All of these items will be returned to the Marine Museum for use in creating a new and improved exhibit on "fishing" and also on "parts of a boat". M.Baker and his associate will set up the new displaybefore Doors Open Event on Sept.26. 7.8: Repairs to Sutherland display case: This case itself is an artefact however M.Baker advised us to replace the curved glass front, as it poses a safety risk to visitors and staff. M.Baker recommended replacing the glass with acrylic substitute and he volunteered to investigate the replacement cost. He also offered to loan us a replacement cabinet during the repair process. 7.C: Existing Lens Exhibifi M.Baker had some suggestions on improving our signature collection with more dramatic lighting. 7.D: Provincial Standards: M.Baker offered to help us generate an "Exhibition Policy''. He rerninded us that 1/3 of our total museum space should be for storage to meet the provincial standards. Museums Bayham draft minutes of meeting held September 9, 20... Page 56 of 255 Museums Bayham September 9,2009 Page 3 7.8: International Ptowing Match - "Antiques & Historical" Tent: M.Baker is in charge ofartefacts. The plan is to display the chronological historical progression of Elgin County in 50-year jumps, resulting in 4 major stages. He will probably want to borrow some artefacts from our museums for this event. The following committee members volunteered to assist M.Baker at the IPM; C.Peters, C.Buchanan, B.Hickey, R.Maddox, J.Woon, T.Woon. 7.F: Young Canada Works funding: L.Millard reported that our grant has been extended by 14 days allowing coverage for Saturdays and the Christrnas holidays. One of our existing students will be staying on to continue cataloguing artefacts. 7.G: Museums & Technolory Fund application: L.Millard reported that council has directed staff to take the necessary steps to prepare and submit an application to the Ministry of Culture under the Museums & Technology Fund, including arangements necessary for partnering with appropriate organrzations, up to a maximum total cost of $100,000. As resources developed througþ this project may assist in capital campaign endeavours in support of the new Edison Museum facility, it was moved by J.Woon and erant application be: web sites for public access with a professional fundraiser. 7.H: Creative Communities Prosperity Fund: L.Millard summarized the program's objectives, for which we qualifu. It was moved by R.Maddox and seconded by C.Peters appropriate combinations/partnerships as discussed. Motion Carried. 7.I: Mission & Vision Statement Revisions: It was moved by J.V/oon and seconded by inventions worldwide " . Museums Bayham draft minutes of meeting held September 9, 20... Page 57 of 255 Museums Bayham September 9,2009 Page 4 area". Motion Carried. 8. NEXT MEETING: 'Wednesday October 21, 2009 at 7 :00 pm @ Edison Museum of Vienna. 9. ADJOURNMENT: The chairman adjourned the meeting at 10:35 p.m. Cbairman Secretary Museums Bayham draft minutes of meeting held September 9, 20... Page 58 of 255 MINUTES Bayham Community Centres Committee Bavham Communitv Centre 561,699 Ileritage Line, Straffordville ON Thursday September 24'. 2009 7:30 p.m. Present: Chairman / Councillor Wayne Casier, Councillor Ed Ketchabaw, Straffordville Lions Club representative Roy Stewart, Vienna Community Centre Manager Jackie Bootle, Bayham Community Centre Manager Jackie Declerq, Me,nrber atLarge Diane Squires and Secretary Lynda Millard. Absent: Vienna Lions Club representative V/illiam Gheysen and Member at Large Paul Ens. 1. Call to Order The Chairman called the meeting to order at7:30 pm. 2. Disclosure of Pecuniary fnterest and the General Nature Thereof None 3. Minutes of the meeting held June 25,2009 Moved by D Squires Seconded by R Stewart '(That the minutes of the meeting held June 25r2009 be approved as circulated." Carried 4. Business from Minutes was discussed The inside step railing and the north-east step/loading dock to barlkitchen railing & gate at Vienna outstanding Health & Safety issues are being looked into. 5. Reports & Correspondence (a) Managers 2009 updated Rental Reports (i) Vienna (ii) Straffordville Moved by E Ketchabaw SecondedbyR Stewart "That the Manager's Rental Report for Vienna and Straffordville be received for information." Ca¡ried (b) 2009 Operating Budget to September l8/09 was received. (c) The draft 2010,2017,2012 operatrng and capital budgets were discussed. It was agreed that the capital be projected at $15,000 per site to reserves. MovedbyR Stewart Seconded by D Squires r6That the draft 20l0r20llr2012 operating and capital budgets be approved as circulated." Carried Bayham Community Centres Committee draft minutes of meeting ... Page 59 of 255 6. Concerns from Committee Members and/or Managers The fee waiver for use of the Straffordville hall by the Chamber of Commerce was discussed. It was agreed that the cleaning fee of $ 100 only be charged and the Chamber meet the requirements that apply to non-profit for any future use. It was noted that the November Shriner dinner meeting should be charged at the normal meeting rate of $130 for under th¡ee hours plus the kitchen fee of $55 for a total of $185 and that the Manager advise the group of same. Insu¡ance requirements were reviewed and the current policy confirmed. It was noted that the weeds inside the fence around the rooftop units need to be cut or removed, the pipe has been stolen from the railing, the wheel chair ramp needs to be fixed and the small fire extinguisher in the kitchen removed. It was requested that placement of a door opener/closure on the handicap wash¡oom be investigated. Persons in wheelchairs have great diffrculty getting in and out. It was noted that the annual check of the fire extinguishers is due and questioned whether the fire chief could conduct this procedure. Quotes for refinishing the floors at the BCC will be requested for completion in January. The Lions Bingo and Karate night will need to make alternate arangements. The Manager is to advise of same. J Bootle advised that Norfolk Disposal is to supply a new lock for the dumpster. 7. Other Business none 8. Next meeting date and adjournment Moved by E Ketchabaw Seconded by D Squires "That the meeting be adjourned at 9:00 p.m., to meet again on October 29th at the Bayham Municþal office in Straffordville at 7:30 p.m. Carried Chairman Date approved: \..-----rz \)-< ¿^)^r-r,X/"-"0t Secretary Bayham Community Centres Committee draft minutes of meeting ... Page 60 of 255 c BAYHAM HISTORICAL SOCIETY MUNICIPALITY OF BAYHAM OFFICE P.O. BOX 160, STRAFFORDVTLLE, ON. NOJ lYO SEPTEMBER 10, 2OO9. PRESENT: Sandy Sage, Ray Maddox, Cheryl Peters, Jeanette Heil, Robeft Heil, Bob Graham, Etoile Mc Cann, Betty Lou Wallington, Arvilla Beckett, Harris Teall, Janice Robertson, Shirley Brackenbury, Barb Ouellette, Corky Ouellette, Alex Collins, Mary Newland, Lynn Acre, Bill Baldwin, Donna Baldwin, Dorothy Godby, Marlene Baldwin, Charles Baldwin and Lynda Millard. President Ray Maddox called the meeting to order at 7:30 PM , welcoming members & guests. A motion to accept the minutes of July 9, 2OO9 was made by Corky Ouellette , 2nd. by Bob Graham. Motion carried. GUEST SPEAKER: Cliff Evanitski was unable to attend the meeting and Janice Robeftson took his place. Ray Maddox introduced our guest speaker Janice Robeftson who spoke on "Otter Creek Watershed Projects in our Community". In 1948 the Big Creek Valley Conservation Authority was founded to take stewardship of Ontario soil and water resources, it's mandate is to protect and preserve these resources. It manages 2783 Km of watershed area including 170 Km of Lake Erie shoreline that Long Point Region Conservation Area owns and manages and provide seruice to 102,000 people. Some of the services include: FLOOD CONTROT SERVICE-Us!ng precipitation weather gages, stream gages and snow gages to help prevent property damage loss of life and keeping development away from flood plains or hazard areas. DAM OPERATION-Control dams and provide recreation areas. STEWARDSHIP SERVICE-Buffer restoration service like leaving vegetation between crops, restricting cattle access to streams by fencing, allowing vegetation to grow back. WATERSH ED MONITERING- Provi ncia I network mon itori n g. WATERSHED EXPERIENCE- Pioneer life program, Forest Management and Memorial forest donations. From 1954 to 1970 the Otter Creek Conservation Authority was the second largest with 675,00 square Km and 168,750 acres. Bayham Historical Society draft minutes of meeting held Sept... Page 61 of 255 CLEAN UP RURAL BEACHES- or CURB from 1992 to 1996. Cost share grants to assist landowners improve water quality, 38 projects were completed. BIG OTTER REMEDIAL PROTECT- 1995 to 2000 Great Lakes cleanup fund program of Environment Canada. WATER CONSERVATION PROTECTS- Big Otter /Catfish lrrigation Option 2000 to 2OO3, Big Otter Irrigation Advisory Committee, Big Water Low Water response Team CLEAN WATER PROTECT-Since 2001 the Authority has delivered this cost share program fprrural water quality. LAND AQUUISITION-750 acres in Norfolk, 381 acres in S.W. Oxford, 17 acres in Tillsonburg and 75 acres in Bayham. (L223 acres) l-AND STEWARDSHIP- Prairie Grass buffers, golf courses, plant trees. Glendale high school plantíng program. REDUCING FLOOD DAMAGE-as in Vienna and Poft Burwell. At Rocks Mill removal of the Dam is planned to improve water quality, this damn creates ponds that warm water before it leaks into Port Burwell, this is not good for the aquatic life in the lake. LONG POINT REGION WATERSHED-Use of weeds to conserve and clean water from car wash and animal waste. Ms. Robertson invited us to come to the 1812 war reenactment where 550 reenactors will battle at the Mill. She also handed out brown paper bags with the John Rock & Son logo on it with a note pad, pencil and brochure inside. Lynn Acre thanked Ms. Robertson for the very informative talk and presented her with a copy of Vienna Highlights. BUSINESS PORTION GUEST SPEAKER Lynda Millard spoke on applying for provincial funding grants that require paftners with other groups and as the BHS has a similar mandate " keeping our heritage" would we be interested in partnering with the Municipality for such grants, the municipality would do the application. Two resolutions were voted on and passed, the motion is included with this letter. PRESIDENTS REPORT: Ray Maddox has received some items from Dorothy Stewart including a book titled Mahlon Burwell by Archibald Blue Director of Bureau of Mines, Toronto, he also received a tin smith fire pot donatws by Gord Dawley as well as a package of letters, old photos, post cards and a medicine bottle. A list of donations will be available at the next meeting. Cheryl Peters will fill out the donor forms. A motion to accept these items was made by Corky Ouellette, seconded by Robert Heil. Motion carried. Bayham Historical Society draft minutes of meeting held Sept... Page 62 of 255 SECRETARIES REPORT: Cheryl Peters has printed the tickets for the "Chrysanthemum Tea" and handed them out to members. She has also asked for members support in nominating Wanda Hoshal as the 2009 Citizen of the Year for her work in trying to save the Estherville Cemetery. Mrs Hoshal has attended every Council Meeting in most of the past year and is very dedicated in this great cause, nomination forms were set out for members. She also told us of the donation of cups & saucers from Jeannette Heil and Elsie Acre. TEA REPORT: Barb Ouellette reported that we will hold the Tea at the Community of Christ Church on the corner of Culloden Road & Eden Lineon Oct. 17th. Members are asked to lend us old items that pertain to gardening and bees for our display. We also need items of new or gently used items for our silent auction , this is very popular & brings in good revenue. Barb also asks that members to supply cookies, squares or tarts for the Tea. One thing we need to have is large tea kettles to heat water for tea if anyone has one or two please let Barb know. MUSEUMS BAYHAM REPORT: Ray reported on the many repairs needed at the Museums especially the Edison Museum. TREASURERS REPORT: Robert Heil repofted as follows. Checking-- -------$ 2536.39 Lottery Accou nt-------------$ L28.84 Petty cash $ 1.09 As of July 31, 2009 Checking-- --------$ 2476.39 Lottery Accou nt--------------$ LZB.B4 Petty Cash ---------$ 1.09 As of August 31, 2009 Motion to accept the Treasurers Report made by Dorothy Godby 2"o.BY Bob Graham -Motion carried. PROGRAM DIRECTOR : Robert Heil will be our October speaker, he will talk about the Vienna Lodge No. 237. ADVERTISING DIRECTOR: Donna Baldwin reported that our write-up was in both the Aylmer and Tillsonburg papers Bayham Historical Society draft minutes of meeting held Sept... Page 63 of 255 MYSTERY OBJECT: Harris Teall brought in an old pig piller for giving pigs pills. SOCIAL DIRECTOR: Mary Newland reported that Jeanette Heil & Barb Ouelette will supply refreshments at the next meeting. NEXT MEETING: October th, 2OO9 at the Municipality of Bayham Office at 7:30. Motion to close the meeting by Corky Ouellette and 2nd. By Bob Graham - Motion carried DATE: Secretary Bayham Historical Society draft minutes of meeting held Sept... Page 64 of 255 Bayham Health & Safety Committee Minutes Friday, September 18, 2009 At 9:00 a.m. Committee Room BayhamMunicipal Office Ättendees: Sandra Maertens, Clayton Collver, Paul Groeneveld 1. Call to Order Paul Groeneveld called the meeting to order at9:,20 a.m. 2. Ilealth & Safety Discussion - Student Orientation The Committee aggress that the Health & Safety Orientation currentlybeing utilized meets requirements. 3. Annual WIIMIS Refresher Staffwill be reminded to complete WHMIS on-line prior to December 31 deadline. Action: S. Maertens will forward to staffthe on-line instructions for WHMIS. 4. Municipal Training Program (MTP) It was noted that the Building Dept should include an awareness level under Confined Space. The JHSC endorses the Municipal Training Program. 5. Asbestos Program Draft Asbestos Program is currently being developed. 6. Ilealth & Safetylssues Public Works staffis often working around electrical hazards when maneuvering dump trucks. Currently there is no guideline or policy in place. The JHSC recommends the Public Works Department & WaterAMastewater Department create an operating guideline for employees performing duties nea¡ electrical hazards. Action: Public Works Manager & WaterAMastewater Supervisor to develop operational guideline. 7. Adjournment & Date of Next Meeting Bayham Health & Safety Committee minutes of meeting held Sep... Page 65 of 255 Page 66 of 255 DNINKING WATER SıtiÈiÈ'þÈûrËcri EÒct LAKE ERIE REGION SOURCE PROTECTION COMMITTEE MEETING MINUTES Thursday, September I 0, 2009 The following are the minutes of the Lake Erie Region Source Protection Committee meeting held on Thursday, September 10, 2009 at the Junior Farmers Building, Norfolk County Fairgrounds, 172 South Drive, Norfolk, ON. Members Present:C. Ashbaugh, Chair; H. Comwell, M. Goldberg, J. Hanison, K. Hunsberger, R. Krueger, J. Laird, L Macdonald, J. Oliver, D. Parker, L. Perrin, T. Schmidt, R. Seibel, B. Ungar, M. Wales, D. Woolcott, W. Wright-Cascaden M. Ceschi-Smith, P. General, R. Haggart, A. Henry, B. LaForme,Members Regrets: C. Martin, D. Munay, G. Rae Proxy Representatives: A. Davidson (R. Haggart), S. Kongara (M. Ceschi-Smith), L. Penin (A. Henry, D. Murray), P. Wilson (G. Rae) Liaisons:A. Dale, Source Protection Authority Liaison; T. Duong, Provincial Liaison Region Management T. Marks, KCCA;S. Martyn, CCCA; K. Smale, CCCA Committee: Staff: Also Present: J. Etienne, GRCA; S. Glauser, GRCA; L. Minshall, GRCA; T. Seguin, GRCA; S. Shifflett, GRCA; A. Wong, GRCA; G. Zwiers, GRCA D. Goudreau, County of Oxford; E. Hodgins, Region of Waterloo; S. Hollingshead; B. Fields, Norfolk County; S. Kurli, Halton Region 1. Call to Order C. Ashbaugh called the meeting to order at 1:05 p.m. 2. Roll Call and Certification of Quorum - l7 Members Gonstitute a Quorum (213 ot members) The Recording Secretary called the roll and certified quorum. 3. Chairman's Remarks C. Ashbaugh welcomed members, staff and guests and noted the following: Lake Erie Source Protection minutes of meeting held Septembe... Page 67 of 255 Minutes of Meeting Lake Erie Region Source Protection Committee September 10, 2009 Page 2 o A meeting was held at the Six Nations Eco-Centre on August 17, 2006 regardíng Six Nations Source Protection Planning initiatives and inclusion of the Ohsweken intake in the Lake Erie Region's technical studies. ¡ The Lake Erie Region Management Committee meeting was held on August 25,2009 at Long Point Region Conservation Authority. o The Long Point Region watershed tour was held on August 28,2009. o On September 2,2009 C. Ashbaugh, L. Minshall and S. Glauser hosted an orientation meeting with Provincial Liaison Tu Van Duong. . Doug Quibell, Public Health Liaison has accepted a position in British Columbia. Doug was an excellent asset to Source Protection Planning. Henry Garcia, Director of Environmental Health & Lifestyle Resources for the Region of Waterloo will be acting as the interim Public Health Liaison until a new public health representative is selected. o Q. Ashbaugh thanked R. Seibel for assisting with arranging the tour of the Simcoe Aggregate pit and noted that the tourwas very informative. o $. Ungar will be Acting Ghair for the October 8, 2009 Source Protection Committee meeting. o The Water Forum at the Grand River Conservation Authority is on September 18, 2009. Those who have not registered and are interested in attending may contact S. Glauser or T. Seguin. 4. Review of Agenda Moved hy: J. Laird Seconded by: L. Perrín carried unanimously THAT the agenda for the Lake Erie Region Source Protection Commiftee Meeting of September 10, 2009 be approved. 5. Declarations of Pecuniary lnterest There were no declarations of pecuniary interest made in relation to the matters to be dealt with. 6. Minutes of Previous Meeting -August 6, 2009 Moved by: M. Wales Seconded by: J. Oliver carried unanimously THAT the minutes of the previous meeting of August 6, 2009 be approved as circulated. Lake Erie Source Protection minutes of meeting held Septembe... Page 68 of 255 Minutes of Meeting Lake Erie Region Source Protection Gommittee September 10, 2009 Page 3 7. Hearing of Delegations a) Aggregate Extraction S. Hollingshead provided an overview of aggregate extraction operations in relation to Source Protection Planning. J. Laird referred to the statement that aggregate operations pose no risk of pathogens, and commented that when a mining operation is extracting aggregates from the aquitard, the groundwater becomes exposed as surface water, and the water is then exposed to pathogens. S. Hollingshead responded that the Ministry's threats list has not identified open lakes or reservoirs as being threats to drinking water. J. Oliver asked how the discharge of the groundwater extracted for aggregate operations is regulated. S. Hollingshead responded that many traditional quarries discharge the extracted groundwater to surface water. When a permit to take water is submitted, studies are undertaken that evaluate the effect of discharging groundwater to surface. Some aggregate operations are now undertaking the re-infiltration of extracted groundwater back to groundwater. R. Krueger inquired if maintenance activities on quarry equipment are considered a potential threat. S. Hollinghead responded that spills contingency plans are well established and are required by law. M. Goldberg commented that municipalitíes who locate wells within aggregate sites are doing so because that is where they are able to find sufficient groundwater for a municipal supply; not because aggregate sites are an ideal location for a municipal water supply. He stated that moraines provide both aggregate products and significant groundwater sources. S. Hollingshead clarified that moraines are not always good sources of gravel. Further, he stated that municipal supplies would require large aquifers, which would allow the municipal well to be placed outside of the aggregate site if preferred. T. Schmidt stated that when a municipal groundwater supply becomes subjected to a surface water influence, the well(s) is re-classified as groundwater under the direct influence of surface water (GUDI). The groundwater treatment is then modified to that of surface water, given that the source is at greater risk of being contaminated by activities on the surface. He further noted that municipalities are affected by the aggregate industry, but have very little opportunity to influence regulations on aggregate operations that affect municipal operations, such as site rehabilitation. Open reservoirs increase the vulnerability of the groundwater. lnclusion of aggregate activities in the Clean Water Act will provide a means for change. H. Cornwell asked if, when there is a municipal welf and a quarry at the same site, the water is taken from the same aquifer. S. Hollingshead responded that there are examples of aggregate operations and municipalities taking from the same aquifer as well as municipalities taking from a deeper aquifer than the aggregate operation. W. Wright-Cascaden asked if there have been studies pertaining to loss of water due to evaporation after groundwater has been exposed to the surface, and wondered if this Lake Erie Source Protection minutes of meeting held Septembe... Page 69 of 255 Minutes of Meeting Lake Erie Region Source Protection Committee September 10,2009 Page 4 has an effect on the amount of water taken. S. Hollingshead responded that evaporation of the water may be slightly higher than the evapotranspiration off the land prior to the pit or quarry's influence; however, he suggested that the amount is most likely negligible. He stated that considerations such as these are generally taken into account during the permít to take water evaluation. W. Wright-Cascaden inquired if the cumulative effects of multiple pits in close proximity are taken into consideration when permits are issued, or if the licenses remain as individual licenses. S. Hollingshead responded that they remain individual licenses. D. Parker asked how deep the aggregate operation is permitted to extract. S. Hollingshead responded that each quarry has a plan, which is approved by the Ministry of Natural Resources. The plan determines how deep the operation is permitted to extract. D. Parker inquired how long it takes for a quarry to fill with water after the pumping operations cease. S. Hollingshead responded that the amount of time varies depending on quarry size and location; some large quanies would take decades to fill up to where the groundwater table would have been prior to extraction. 8. Presentations None 9. Correspondence a) Copied None b) Not Copied None 10. Reports a) SPG-09-09-01 Assessment Report Update S. Glauser provided an overview of report SPC-09-09-01 Assessment Report Update. M. Goldberg noted that reading the reports in their entirely would take more time than is available and asked if there will be a report summary. S. Glauser responded that the technical studies that feed the content of the assessment report will be presented to the committee at the monthly meetings, and summarized in staff reports to the Committee. D. Woolcott asked how the inaccessibility of the Assessment Reports to the public will be addressed. L. Minshall responded that she has raised this as a communication concern to the Ministry of the Environment. She will be seeking advice from municipal technical staff and the communications team. Currently, given the expected size of the Lake Erie Source Protection minutes of meeting held Septembe... Page 70 of 255 Minutes of Meeting Lake Erie Region Source Protection Committee September 10,2009 Res.lVo. 32-09 Moved by: B. Ungar Secondedby: R. Seibef Page 5 documents, the most feasible approach will be to provide a variety of means for the public to access the documents. J. Hanison asked how much ownership the committee will have over the Assessment Reports. L. Minshall responded that the Lake Erie Region Source Protection Committee is a steering committee with a leadership role in directing the development of the assessment report. When the committee receives the compiled assessment report, the committee will have already reviewed and endorsed each piece as the content was presented. When the compiled assessment report is received, it is primarily a ratification of previously received material. carried unanimously THAT the Lake Erie Region Source Protection Committee change the start times of the following meeting dates from 1:00 pm to 10:00 am: November 5, 2009 10:00 am GRCA Administration Centre, Cambridge December 3, 2009 10:00 am GRCA Administration Centre, Cambridge January 7, 2010 10:00 am GRCA Administration Centre, Cambridge b) SPC-09-09-02 Kettle/Gatfish/Long Point Region Tier 2 Water Budget and Stress Assessment J. Etienne provided an overview of report SPC-09-09-02. He noted that the final version of the Grand River Tier 2 Water Budget and Stress Assessment is forthcoming. D. Parker refened to the limited responses received to the questionnaires regarding actual water use for permits to take water and asked if this could affect the province's acceptance of the report. J. Etienne responded that the water budget report is a consolidation of information including activities and land uses which includes a well documented process of collecting information and putting the information through a well established model. The results from the model demonstrated that the water estimated to be taken is representative of what is actually being taken. He noted that for the final differentiation between significant, moderate or no stress, studies err on the side of caution. He emphasized that the province has been involved throughout the process and is satisfied that enough work has been done to move forward. J. Oliver pointed out that the scientific studies are a significant improvement over the broad regional designation used to date. J. Etienne replied that the Ministry of the Environment will now begin to consider within their framework how they will address policy. J. Oliver responded that it would be a shame for the watershed in their area to wait for the province to address the policy province-wide. He identified that the Long Point Region Conservation Authority will be discussing the designation at the board level and asked K. Smale if Catfish Creek Conservation Authority expected to do the same. K. Smale asked if Norfolk County intended to send a formal request to the Conservation Authorities requesting they discuss the designation at the board level. J. Oliver responded that Norfolk County could provide a request. Lake Erie Source Protection minutes of meeting held Septembe... Page 71 of 255 Minutes of Meeting Lake Erie Region Source Protection Gommittee September 10, 2009 Res. lVo. 33-09 Moved by: J. Harrison Seconded by: D. Parker Page 6 M. Goldberg moved to defer the motion until he has had an opportunity to read the peer review report. J. Etienne identified that the Water Budget reports have followed a rigorous peer review process. L. Minshall added that the water budget peer reviewers have been involved throughout the process and their involvement has inherently affected the process. The peer review team has been part of the study from the beginning and has provided input as the studies developed. J. Hanison pointed out that the committee is not being asked to take ownership of the report through adoption or approval of the study; they are being asked to include it in the Assessment Report. J. Harrison stated that he is prepared to vote on the recommendation at this meeting. M. Goldberg concurred and withdrew the motion to defer. carríed unanimously THAT the Lake Erie Region Source Protection Committee direct staff to incorporate the components of the reports entitled (a) Long Point Region, Kettle Creek and Catfish Creek lntegrated Water Budget: Final Report (AquaResource lnc., April 2009), and (b) Long Point Region, Catfish Creek and Kettle Creek Tier 2 Water Quantity Sfress Assessment: Final Report (AquaResource lnc., May 2009) into the Kettle Creek Source Protection Area Assessmenf Report, Catfish Creek Source Protection Area Assessmenf Report and Long Point Region Source Protection Area Assessment Report. c) SPC-09-09-03 Background Report - Conditions L. Minshall provided an overview of report SPC-09-09-03 - Background Report - Conditions. R. Seibel requested an example of an instrument that would control a past activity. L. Minshall responded that she believes there are several provisions under the Environmental Protection Act (EPA) that address contaminated sites. Under Section 18 of the EPA the Minister of the Environment can ask that preventative action to be taken. D. Woolcott asked if conditions could be identified and addressed through a site's brownfield designation. L. Minshall identified that there are no instruments in the Clean Water Act that apply to conditions. The instruments would need to be identified on the prescribed instruments list in order to be addressed under the Clean Water Act. L. Penin stated that the credibility of this process will be at risk if instruments to address existing conditions are not available. D. Woolcott expressed concem that the committee may be expected to address brownfield sites at a much broader level if this instrument is made available. Lake Erie Source Protection minutes of meeting held Septembe... Page 72 of 255 Minutes of Meeting Lake Erie Region Source Protection Gommittee September 10,2009 Res. IVo. 34-09 Moved by: M. Wales Seconded by: B. Ungar Page 7 l. Macdonald requested clarification regarding the definition of a condition and an activity. L. Minshall responded that a condition results from past activities, whereas an activity refers to an ongoing land use. L. Minshall acknowledged that the committee will not be able to address all conditions; however, the municipal staff are requesting that the tools they need be included under the Clean Water Act to ensure they can address a condition if it poses a significant threat to their drinking water. M. Wales expressed support for inclusion of prescribed instruments to address conditions if it provides more leverage to address drinking water threats. carried unanímously THAT the government be requested to include in the prescribed list of provincial instruments the instruments needed to address conditions that are significant drinking water threats; AND THAT staff be directed to also include the request in the Lake Erie Region Source Protection Committee comments on the Source Protection Plan Discussion Paper Environmental Registry posting. d) SPC-09-09-04 Source Protection Plan Discussion Paper: Draft Gomments for Submission L. Minshall provided an overview of report SPC-09-09-04 - Source Protection Plan Discussion Paper: Draft Comments for Submission. R. Seibel requested clarification regarding comments included in the submission on the MOE proposal that existing provincial instruments be used as the policy approach of first choice. L. Minshall clarified that the province is proposing to limit the use of other policy approaches where a provincial instrument could be used to address the significant threat. To be eligible for use in source protection planning, instruments will need to be identified in the inventory of provincial instruments. The comments are requesting that the MOE not limit the use of other policy approaches, even if a provincial instrument exists. The submission requests that the decision on which policy approach to use remains flexible and is made at the local level. Res. lVo. 35-09 Moved by: J. Laird Seconded by: R. Krueger carried unanimously THAT the Lake Erie Region Source Protection Committee dírect staff to submit the comments attached as Appendix A to this report to the Ministry of the Environment in response to the Environmental Bill of Rþhfs Registry posting #010-6726 Source Protection Plans Under the Clean Water Act, 2006: A Drscussr'on Paper of Requirements for the Content and Preparation of Source Protection Plans. 11. Business Arising from Previous Meetings None Lake Erie Source Protection minutes of meeting held Septembe... Page 73 of 255 Minutes of Meeting Lake Erie Region Source Protection Committee September 10, 2009 Page 8 12. Other Business a) Question and Answer Period l. Macdonald advised that the business and industry representatives from local source protection areas are meeting next week. L. Minshall elaborated that the communications staff from the Ausable Bayfield Maitland Valley Source Protection Region are hosting a meeting for business and industry representatives for four Gonservation Authorities west of the greater Toronto area. L. Minshall suggested that business and industry representatives from the Lake Erie Region may find the other regions are operating very differently and may come back with some very good ideas. M. Goldberg noted that this week the Ministry of the Environment posted on the EBR the new Ontario Low Water Response Policy. He asked if staff could provide a brief presentation at next meeting regarding how this policy may impact the source protection planning process. 13. Glosed Meeting Not applicable 14. Next Meeting - Thursday, October 8, 2009, l:00 pm, GRCA Administration Gentre,400 Clyde Road, Gambridge, ON 15. Adjoum The Lake Erie Region Source Protection Committee meeting of September 10, 2009 adjoumed at 3:20 p.m. Recording SecretaryChair Lake Erie Source Protection minutes of meeting held Septembe... Page 74 of 255 LONG POINT REGION CONSERVATION AUTHORITY BOARD OF DIRECTORS - MINUTES August 5,2009 Members in attendance: B. Sloat, R. Sackrider, P. Black, L. Chanda, J. Hunt, L. Bartlett, P. Ens, R. Geysens, P. Lee. Staff in attendance: C. Evanitski, J. Robertson, H. Surette, D. Holmes, G. Poelzl, K. Brown, D. McLachlan. Special Guests: L. Brown, B. Brown, G. Smith, M. McGovern, M. DeDecker, E. DeCloet, Regrets: S. Lamb The LPRCA Chair called the meeting to order at7.25 pm Wednesday, August 5û, 2009 in the Backus Education Centre. The first order of business was the presentation of the Leighton and Betty Brown scholarship by L. Chanda and Chair G. Smith. This is the third year for the award and this year three students, Matt McGovern, Emily De Cloet and Melissa DeDecker, each received $1000 towards their studies. After the presentation, all special guests left the meeting. ADDITIONAL AGENDA ITEMS None. DISCLOSURES OF INTEREST None recorded. DEPUTATION No deputations. MINUTES OF PREVIOUS MEETINGS MOTION A - 108 moved by J. Hunt, seconded by R. Geysens and carried that the minutes of the LPRCA Boãrd of Directors regulai meeting held July 8h, 2OOg be adopted as circulated. BUSINESS ARISING FROM THE MINUTES None reported. REVIEW OF COMMITTEE MINUTES FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens' John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -1- Long Point Region Conservation Authority Board of Directors ... Page 75 of 255 None reported. CORRESPONDENCE D. Holmes reviewed the 2008 Board decision whereby the winter storage fees would no longer be deducted from the following year's seasonal fees. All seasonal campers were made aware of the change in a letter sent with the seasonal package before the 2009 season opened. D. Holmes will produce a letter for the Norfolk campers to be distributed at the park by staff detailing the history and reason for the decision and noting that this move is in line with other conservation authorities. MOTION A - 109 moved by R. Geysens, seconded by P. Ens and carried that the correspondence outlined in tne Board of Directors' Agenda of August 5h, 2009 be received for information. DEVELOPMENT APPLICATIONS Mid-month approval: The Planning Department requested approval of seven applications mid-month under section 28 regulations. MOTION A - 110 moved by P. Lee, seconded by R. Geysens and carried that the Board of Directors of the LPRCA approve the following Development Applications; A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106), HC-5/09 NC-50/09 NC-52/09-1 HC-11/09 NC-49/09 NC-51/09 NC-53/09-1 B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA's mandate and related Regulations. The Planning Department is requesting approval for a total of ten new applications, two with conditions. H. Surette reviewed the additional applications. The Board requested verification and a condition to be added to one application. MOTION A - 111 moved by P. Black, seconded by R. Geysens and carried that the Board of Directors of the LPRCA approves the following Development Applications: A. A. For Work under Section 28 Regulations, Development, Interference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06) NC-47/09 NC-56/09 NC-58/09 NC-61/09 NC-54/09 NC-57/09 NC-60/09 HC-12109 FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens, John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -2- Long Point Region Conservation Authority Board of Directors ... Page 76 of 255 B. Approve, WITH CONDITIONS, the following development application for work under Section 28 Regulations, Development, lnterference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106), NC-55/09 NC-59/09 C. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA's mandate and related Regulations. NEW BUSINESS CALENDAR REVIEW J. Robertson reminded the Board that the Watershed Tour begins at Hay Creek at 9 am on Friday, August 28th' Since there is no Board meeting in September she made mention of month. Of special note is the War of 1812 Re-e ber 12h & 13th and the Memorial Forest Dedication at Backus Heritage Conservation Area. MOTION A- 112 moved by P. Black, seconded by R. Geysens and carried that the LPRCA Board of Directors receives July's Calendar Review Report for information. LPRCA 2OO8 ANNUAL REPORT J. Robertson reviewed the annual report and commented on its theme of past and present. She noted that the annual reports would be sent to the municipalities next week. MOTION A - 113 moved by J. Hunt, seconded by R. Geysens and carried that the LPRCA Board of Directors receives the 2008 LPRCA Annual Report for information. GENERAL MANAGER'S REPORT C. Evanitski noted that he has spent a considerable amount of time this month dealing with camping issues. He thanked D. Holmes for his help with those issues. The Janssen property closed last Friday. The property is mainly wetlands with a spring-fed stream. The Board has requested an updated map of all LPRCA properties for the next meeting. MOTION A- 114 moved by R. Geysens, seconded by P. Ens and carried that the LPRCA Board of Directors receives the General Manager's Report for July 2009 for information. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens' John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -ó- Long Point Region Conservation Authority Board of Directors ... Page 77 of 255 BU DG ET/SERVICE DELIVERY PERFORMANC E M¡D.TERM REPORTS This mid-term reporting was started last year to give the Board an update on budget performance. G. Poelzl explained some of the numbers and what they meant to the overali budget picture. All managers are cognizant of their budgets and adjust spending as necessary. LPRCA staff was directed to add year-to-date data for 2008 in the next report for comparison. MOTION A- 115 moved by P. Lee, seconded by L. Chanda and carried that the LPRCA Board of Directors receives the Budget Delivery Performance Report as of June 30, 2009, for information. MOTION A- 116 moved by L. Chanda, seconded by P. Lee and carried that the LPRCA Board of Directors receives the Corporate Services 2009 Mid-term Report for information. MOTION A- 117 moved by L. Chanda, seconded by P. Lee and carried that the LPRCA Board of Directors receives the Watershed Services 2009 Mid-term Report for information. MOTION A- 118 moved by L. Bartlett, seconded by P. Ens and carried that the LPRCA Board of Directors receives the Field Services 2009 M¡d-term Report for information. MOTION A- 119 moved by P. Ens, seconded by P. Black and carried that the LPRCA Board of Directors receives the Community Relations 2009 Mid-term Report for information. WATERSHED CONDITIONS UPDATE H. Surette reported that the first half of July was drier than normal whereas the second half was wetter than normal. July was the coolest on record and June was one of the coolest. Environment Canada is predicting a cooler than normalAugust. Stream flows are currently in good condition. MOTION A- 120 moved by R. Sackrider, seconded by P. Black and carried that the LPRCA Board of Directors receives the verbal Watershed Conditions Update by the Manager of Watershed Services as presented at the August sth Board of Directors' meeting for information. PARK REVENUE UPDATE D. Holmes reported that park revenue is on target. The financial statistics as of mid- August is usually a good indicator of the overall parks picture to review services for the remainder of the season. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens, John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -4- Long Point Region Conservation Authority Board of Directors ... Page 78 of 255 MOTION A- 121moved by R. Sackrider, seconded by R. Geysens and carried that the LPRCA Board of Directors receives staffs Park Revenue Update Report for information. HEALTHY WATERSHED POSITION UPDATE H. Surette reported on the hiring process for the Healthy Watershed Specialist. Sixty- eight applications were received and Cara Adrain is the successful candidate. She has five years experience in the field and comes highly recommended. MOTION A- 122 moved by R. Sackrider, seconded by P. Ens and carried that the LPRCA Board of Directors receives staffs new Healthy Watershed Position Report for information. MOTION A- 123 moved by R. Sackrider, seconded by S. Lamb and carried that the LPRCA Board of Directors does now enter into an .ln Camera'session to discuss: ! the security of the property of the Conservation Authority; ! personal matters about an identifiable individual, including Conservation Authority employees;! litigation or potential litigation, including matters affecting the Conservation Authority. MOTION A- 125 moved by L. Bartlett, seconded by R. Sackrider and carried that the LPRCA Board of Directors does now adjourn from the "ln Camera" session. MOTION A- 126 moved by P. Black, seconded by R. Sackrider that the LPRCA Board of Directors receives the General Manager's 2009-2010 School Board Contracts report for information; and That the Chairman and General Manager be directed to execute said contracts. The Chairman adjourned the meeting at 9:37 pm. The next meeting is scheduled for Wednesday, October 7h,2OOg at 7pm. Buck Sloat Chairman Dana Mclachlan Administrative Assistant FULL AUTHOR¡TY COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens' John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat - 5- Long Point Region Conservation Authority Board of Directors ... Page 79 of 255 Page 80 of 255 Doug Rry"roft Chair, Community Schools Alliance 399 Ridout Street North, London, Ontario N6A 2Pl 519-287-2015 r ey c r af t@ sym p a t i c o, c a www, c o mm unityschool s a ll i a n ce, ca Thursday, October 5, 2009 RE: MPP Letter in Support of a "Smart Moratorium" on School Glosures Dear Colleagues, On behalf of the Executive Committee of the Community Schools Alliance, I am writing to encourage you to write to your MPP in support of a "Smart Moratorium" on school closures. The goal of the "smart moratorium" is to provide time for the Ministry, school boards and municipalities to work together to develop policies addressing issues such as planning for declining enrolments, a mutually agreed upon Accommodation Review Committee (ARC) process, a review of funding to rural and small community schools and establishing a working relationship between municipalities and school boards that is transparent and accountable. During the AMO Conference, a standing room only crowd of over 200 Community Schools Alliance lnaugural Meeting attendees sent a strong message to Minister \r!!nne that we believe our community schools are vital pieces of our public infrastructure that we can not afford to lose. For many in the room, the inaugural meeting provided the opportunity to voice their frustration with the accommodation review process and to discuss the impact that this flawed process will have on their community. We took our request for a "smart moratorium" directly to Education Minister \Á!nne during a recent meeting. ln response to our request, the Minister provided us with a draft policy entitled "Encouraging Facility Partnerships". While this policy is a first step in addressing some of our concerns, it only begins to address our collective goal of protecting our vital public infrastructure. Therefore, we need to take further action to convince the Minister and her colleagues that a "smart moratorium" on disputed school closures is required immediately. To assist us in this effort, I encourage you and your municipality to review the attached draft letter to your MPP and to create your own letter in support of a "smart moratorium". I thank you for your attention to this request and if you would like to learn more about the Community Schools Alliance please visit our website at www.communitvschoolsalliance.ca. Yours truly, Qnfl,,t Doug Reycraft Chair, Community Schools Alliance Correspondence dated October 5, 2009 from Community Schools ... Page 81 of 255 -DRAFT- RE: Support of A "Smart Moratorium" Dear MPP, I am writing to request your support of a "smart moratorium" for disputed school closures. Earlier this year, the Community Schools Alliance was formed by municipal leaders from across this province who were frustrated by the negative impact that school closures were having on their community's socio-economic fabric and the lack of meaningful consultation for these decisions. ln response to this issue, the Community Schools Alliance united municipalities across Ontario behind the common cause of obtaining a "smart moratorium" on disputed school closures. The goal of the "smart moratorium" is to provide time for the Ministry, school boards and municipalities to work together to develop policies addressing issues such as planning for declining enrolments, a mutually agreed upon Accommodation Review Committee (ARC) process, a review of funding to rural and small community schools and establishing a working relationship between municipalities and school boards that provides transparency and accountability. The members of the Community Schools Alliance know that the current system for determining which schools stay open and which schools are closed is a flawed process and school boards are closing schools, amalgamating schools, transporting students out of their community, and building new schools without reviewing the impact of these decisions on our communities. As a result, municipalities across Ontario have become frustrated by the ARC process and the impact these decisions are having on sustainable municipal growth and municipal planning. I encourage you to stand with the parents, students and municipal leaders from across this province that support a "smart moratorium" for disputed school closures. Please encourage Minister \AATnne and your party leader to learn more about the goals of the CSA and to support a "smart moratorium" before we lose more of our vital public education infrastructure in Ontario. Should you have any questions or require more information, please contact me at phone or emailhere. A formal reply would be gratefully appreciated. Yours truly, Premier Dalton McGuinty Hon. Kathleen V1&nne Tim Hudak, MPP Andrea Horwath, MPP Community Schools Alliance (fax 416-325-3745) (fax 416-325-2608) (fax 416-325-0998) (fax 416-325-2770) (fax 519434-0638) Cc: Correspondence dated October 5, 2009 from Community Schools ... Page 82 of 255 FrÌiOGRA io: Lynda Millard (15198663884) t@fJr, .,úf*airrn*- October 5, 2009 To the Head & Members of Council: Rick Champagne Councillor, Township of East Ferris Southwest (3 to be elected) Tom Bateman County Engineer County Essex 08:2810/05/09GMT44 Pg 01{3 S cilurAnlËl EÐCItrI FTcl^A.trrE$ AG¡ECIEI4I.TIöhI {:rij$,r 4iì:ñ}ti-llY t+{'JAtJ, JNIT il t'rt i :jFj j:5 Sri j-' LrA tll'l l,\ r I I Cl l-jr'Ï ÉL l. ' f il: i,'ri É"'tfJti Ii;: :"1ü+-Tiltii 2555 f :q,;(: i;05-i$ä-:iËrifj rtil¡¿,/ri.( t{)' lir.i tf I Pursuant to Section 25 ol the Constitution of the Ontario Good Roads Association, the Nominating Committee shall report to the Annual Conference its nominations for 12 directors. The following rnembers of the Board will automatically serve on the 2010-2011 Board of Directors in the following capacity: President J. PaulJohnson, Operations Manager, County of 1't Vice-President ffiÏËltt:y, counciror, ciry or rirnmins lrnmediate Past President Eric Rutherford, Councillor, Municipality of Greenstone Those nominated by the Nominating Committee shall be selected from OGRA' s rnunicipal membership pursuant to the requirements for geographic representation contaíned in Section 11 of the Constltufion, and so far as possiþle maintaining an equalbalance between elected and appointed representatives. A full copy of the Constitution can be viewed on the OGRA web-site: htto://www.oora. ors/AbouUconstitution. asp. The following incumbent Directors have put their name forward wishing to continue to represent their respective Zones: North (2 to be elected) Alan Korell Manag ing Director/City Engineer, City of North Bay Joanne Vanderheyderr Deputy Mayor Township of Strathrqy-Caradoc Correspondence dated October 5, 2009 from Ontario Good Roads... Page 83 of 255 Fm:OGRA To: Lynda Millard (15198663884)08:28 I 0/05/09GMT-04 Pg 0243 South Central (2 to be elected) Damian Albanese David Fawcett Director, Transportation Division Deputy Mayor Regional Municlpality of Peel Municipatity of Grey Highlands Southeast (3 to be elected) Cralg Davidson Sleve DesrochesCAO/Clerk Councillor Municipality of Hastíng Highlands City of Ottawa Ken Hill, Mayor, Township of Russell Toronùo (2 to be elected) Mark Grimes John NiedraCouncillor Director, City of Toronto City of Toronto Transportation Services Etobicoke Yorf< District City of Toronto One vacancy willexist in the Southwest zone, The Southwest Zone consists of the rnunicipalities in and including Counties of Brant, Bruce, Elgin, Essex, Haldimand. Huron, Lambton, Middlesex, Norfolk, Oxford, and Perth, the munic¡pality of Chatham-Kent, and municipalitíes in and including the Regional Municipality of Waterloo). Any OGRA municipal member interested in being considered as a cand¡date for a position on the Board of Directors must complete the attached Nomination Consent form and submit it along with their résumé to the attention of the Chair of the Nominating Committee by no later than October 30, 2009, Fax your information to 905-795-2660, e-mailto info@ogra.org or mailto OGRA, 6355 Kennedy Road, Unit 2, Mississauga, Ontario L5T 2L5 The Nominating Commiffee will meet in Novemberto recomnrend a slate of Officers and Directors to the membership. The members of the Committee are: Ghair: David Leckie, OGRA lmrnediate Past President Members: Danrian Albanese, OGRA Director Tom Baternan OGRA Director 3 ilil iîi"ï53Rm 3J["#31. o " n, Correspondence dated October 5, 2009 from Ontario Good Roads... Page 84 of 255 FIn:OGRA To: Lynda Millard (15198663884)08:28 10105/09GMT44 Pg 0343 Any questions regarding the Nomination process or serving on the Board of Directors can be directed to the unders¡gned atþC@Ag{A..p$t. Yours truly, ( J. W. T'iernay, Executive Director c: David Leckie, Chair, Nominating Committee Correspondence dated October 5, 2009 from Ontario Good Roads... Page 85 of 255 Page 86 of 255 Heads IIP lúúizfuyþof,a¿"September 30,2009 Ontario's Roads Safer as of October 26,2OOg The new distracted driving law will have motorists in Ontario using hands-free devices only while driving effective october 26,2009. The ban begins with a three-month period where police will focus on educating drivers before issuing tickets on February t,2Of:O. The new law will make it illegal for drivers to talk, text, type, dial or email using hand-held cell phones and other hand-held communications and entertainment devices. lt will also prohibit viewing a display screen unrelated to the driving task such as laptops or DVD players while driving. To accommodate drivers ¡n transport-related industries (school buses, taxis, couriers) and public service workers (transit and highway maintenance workers) who rely on the use of certain types of wireless devices and display screen technologies in the performance of day-to-day operations, Ontario ls granting a three year phase'out period for commercial use of two-way radios, inctuding mobile and CB radios, to allow for hands-free technologies to be developed. The new law will not affect mobile data terminals, logisticaltracking devices and dispatching devices. They will be exempt for commercial and public service vehicle drivers who are engaged in the performance of their duties. Hand-mikes and portable radios such as walkie-talkies may be used in a hands-free mode allowing drivers to use a lapel button or other hands-free application as long as the hand-mike or walkie-talkies are not held while driving. The Ontario Good Roads Association will continue to update our members and post information as it becomes available to www.ogra.ors. For a complete look at Ontario's new road laws and for quick facts, visit the Ministry of Transportation website at htto ://www. mto.eov.on.calenelish/ lf you have any questions, please contact us at 905-795-2555 or ínfo(ôoera.ors. ONTARIO GOOD ROADS ASSOCIATION 6355 KENNEDY ROAD, UNIT #2, MISSISSAUGA, ON LsT 215 TEL: 905-795-2555 FAX: 905-795-2660 EMAIL: info@ogra.org PREMIER SPONSOR: n Alert heeplng membere lnftrrmed. Ontario Good Roads Association Heads Up Alert dated Septembe... Page 87 of 255 Page 88 of 255 ò Lynda Millard Page I of2 90G From: Sandra Maertens Sent: Tuesday, October 06, 2009 10:33 AM To: Lynda Millard Subject: FW: Carolinian Canada Coalition - "Caring for Our Coast" Forum Flom: meihrig@gmail.com [mailto:meihrig@gmail.com] On Behalf Of Megan Ihrig Sent: Monday, October 05, 2009 8:45 PM To: mihrig@carolinian.org Cc: Michelle Kanter Subject: Carolinian Canada Coalition - "Caring for Our Coast" Forum Hello, I'm the new CoastalZone Program Coordinator for the Carolinian Canada Coalition (CCC). On October 22 - 23,2009, CCC is partnering with Parks Canada to host a two-day "Caring for Our Coasf' Forum 2009 atPoint Pelee National Pa¡k and the Pelee Days Inn, Leamington, Ontario. This forum will launch amajor Lake Erie Community Stewardship Trail Network Project. I'd like to invite you and your staffto join us on October 22 &.23, to discuss how we can work together in southwestern Ontario to protect unique nature of Lake Erie's Carolinian Coast. The Lake Erie Community Stewardship Trail Project rqrresents an innovative, collaborative approach for many municipal sectors, including tourism, parks and recreation, health, and planning. The concept for the trail project fosters community and environmental well-being in an exciting, eco-friendly, and innovative way! The launch of Ca¡olinian Canada Coalition's newest initiative will bring new partners and collaborators together for 2 days. I urge you to consider attending this timely and exciting event. Aside from the trail project launch, this forum has been carefully developed for the policy makers and professionals in the municipalities along the coast of the North Shore of Lake Erie, to build capacity, new networks and find out what's happening in the "Carolinian Neighbourhood". The forum will bring together a broad range of local to international speakers to discuss current stewardship issues in a variety of formats, from in-depth outdoor workshops to round tables. Our keynote speaker, Martin LeBlanc, VP of the Children and Nature Network and National Youth Education Director for the Sierra Club in the U.S., will speak on how community-based strategies can be used to connect children with the outdoors. The purpose of our forum is to discuss potential ways to collaborate between recreation, tourism and conservation sectors to make a difference on a significant landscape. The goal of the trail project is to promote enjoyment, understanding and stewardship of the coast by engaging residents, communities and visitors in planning and using a Lake Erie Coastal trail network. Throughout the project, our mandate is to enlist the expertise, experiences and advice of diverse stakeholders, and to work with local partners. With an emphasis on healtþ habitat, the development of the trail concept will rely on working with local partners to link existing and potential new trails and habitat projects. It will aim to raise awareness and understanding of the coastal zone, the rare species and habitats of Lake Erie's Carolinian Coast, Big Picture natural heritage systems and the interaction of humans with these factors. We hope the trail network will help engage people in active stewardship and habitat-enhancing recreation from Essex to 101612009 Correspondence received October 5, 2009 from Coastal Program... Page 89 of 255 Page2 of2 Niagara. As a major coastal stakeholder, we welcome the involvement of you or your staff in both the Lake Erie Community Stewardship Trail Project and Forum 2009. We have attempted to keep particþant costs as low as possible to encourage broad participation. \Mhether or not you are able to attend the forum, I would like to stay in touch regarding our trail project, as it develops. Please let us know who would be the best person in your municipal departments to add to our coastal network. Attached are some of the current information materials about the forum, including our Program At A Glance and a brief article about the project. More information about the forum and the Ca¡olinian Canada Coalition canbe found at www.carolinian.org. Looking forward to yourreply, Thank you, Megan Ihrig Coastal Program Coordinator coast@ca¡olinian.org 647-520-0149 Come to our 2009 Forum "Caring for our Coast" October 22 &23,2009 Point Pelee National Park & Pelee Days Inn Visit www.carolinian.org for more info Ca¡olinian Canada Coalition Collaborating for a Healthy Ecoregion Sign up for FREE Carolinian Canada Eco-News here! to/6/2009 Correspondence received October 5, 2009 from Coastal Program... Page 90 of 255 First Edition Caring for Our Goast: Envisioning a Lake Erie Gommunity Stewardship Trail Network By Megan lhrig and Michelle Kanter Imagine travelling on picturesque coastat trails from Essex to Niagara, enioying diverse terrestrial and aquatic ecosysfems and species, including globally rare habitats. Join us in making the Lake Erie Community Stewardship Trail Network a reality. Can conservation, recreation and tourism work together to make a difference on a significant landscape? Join Carolinian Canada Coalition in exploring eco-friendly ways to link these sectors and recover species at risk on Canada's southernmost coastline' On October 22-23,2009, Carolinian Canada Coalition is partnering with Parks Canada to host a twoday "Garing for Our Goast" Forum 2009 at Point Pelee National Park and the Pelee Days lnn, in Leamington, Ontario. This event will launch a major new initiative, the Lake Erie Community Stewardship Trail Network, to promote enjoyment, understanding and stewardship of the diverse coastal zone, from Essex to Niagara. Communities across southwestern Ontario face unique challenges for balancing multiple interests on a landscape that has among the highest concentration of rare species in Canada. Lake Erie's Carolinian Coast is a 592 kilometre mosaic of ecosystems and habitats, urban and rural neighbourhoods, and diverse agriculture and industry. This coast is home to Canada's southernmost National Park, the Long Point UNESCO World Biosphere Reserve, and is a hotspot for biodiversity in Canada. Here, within a relatively small area, are fascinating natural, cultural and historical features, interspersed with trails for walking, biking, birding, driving, sailing, geocaching and more. lntriguing and enjoyable examples of the historic interactions between nature and human activity, and their effects on landscapes can be seen at many places along the coast. Many coastal communities are developing interesting and innovative programs to manage these varied landscapes. The "Caring for Our Goast" Forum aims to identify and map possible trails or a trail network, along the north Lake Erie Coast which will offer awareness building and educational opportunities for biodiversity, species at risk, and other conservation challenges. The forum will address innovative approaches to ecosystem and species recovery that will engage residents, communities and visitors in harmony with local working landscapes. Nature-based recreation is one of the most popular forms of activity in any community; it is also a highly cost-effective opportunity to address many community issues including health and quality of life, education, water and air quality, climate change, and local heritage. Lake Erie's Carolinian Coast offers a fantastic array of existing and potential recreational and educational experiences with the greatest variety of habitat types in the province, from cliffs, estuaries and rare beach dunes to waterfalls, lush old growth forests, alvars and ravines. By focusing on the Lake Erie Coast, communities can highlight their role in stewarding unique geologic features, rare habitats and fascinating ecosystems, many found nowhere else on earth. Carolinian Canada Coalition's new program will connect sectors, link existing and developing trails with recovery initiatives and develop a strong stewardship force for the coast. Lake Erie's Carolinian Coast is an ecosystem in urgent need of attention. This innovative strategy has great potential to engage coastal communities in a positive way, to jointly promote a community stewardship ethic. lt will focus on shoreline municipalities and watersheds from Essex to Correspondence received October 5, 2009 from Coastal Program... Page 91 of 255 First Edition Niagara, with communig partners advising on the location of the trail network. Since similar issues face others across the region, expanding this program into a Carolinian trail network is a future possibility, depending on initial results and interest from potential partners. "Garing for Our Goast" will investigate how trails and outdoor recreation can protect and restore the unique nature of southwestern Ontario. With two days of international speakers, local experts, in-depth outdoor workshops, community mapping and round table sessions, there will be many opportunities to offer your perspective, learn, connect, network, gain insight and get inspired. Enjoy the hospitality and support of world-class Point Pelee National Park and the Essex Region Conservation Authority. Don't miss this unique event, your opportunity to discuss and shape the future of Lake Erie's Carolinian Coast. More information about the "Garing for Our Coast" Forum, including registration forms and program information can be found at www.carolinian.org or by calling 1-519433-7077. Correspondence received October 5, 2009 from Coastal Program... Page 92 of 255 _t MUNItrIFAL September 30,2009 To: From: Subiect: All Heads of Council Ontario Municipalities Debbie Zimmerman Chair, MPAC Board of Directors Toronto Bank Towers l)ecision - Divisional Court ECEI OCT - 5 MU NIlìIP,ELITY IIF Bp.YHAM PRtrPERTY ASSES=¡MENT trtrRPtrRATItrN VE 2ûCI9 rc \L5 $-\¡PÊC, On August lI, 2009, the Divisional Court released its decision regarding the Toronto Bank Towers. In a unanimous decision, the Court found that the Assessment Review Board's (ARB) interpretation of "current value" and "fee simple if unencumbered" is wrong in law. The decision confirms the approach that the Municipal Property Assessment Corporation MPAC) has used in valuing commercial property across Ontario. The issue arose in February 2008 as a result of a decision of the ARB related to the Toronto Bank Towers. The ARB ruled that "current value" for assessment purposes should be based only on the interest of the owner, not the tenant, and that the buildings must be valued as if vacant. MPAC and the City of Toronto appealed the decision to the Divisional Court. In its decision, the Divisional Court found that the ARB's interpretation of the lssessment Act would signifrcantþ unde¡-value these properties and would not result in a fair distribution of the property tax burden. The Court stated that the ARB's interpretation does not comply with long-standing common law dating back to 1907. The Divisional Court ordered that the matter be returned to a differently constituted panel of the ARB and will give that panel direction on the application of this decision. However, on August 25, representatives for the property owners frled a motion requesting 'leave to appeal'to the Court of Appeal for Ontario. Unfortunately, we do not have a time line as to when the Court of Appeal will hearthe leave application. Background information about the decision has been posted on our website for your reference. If you have any questions, please feel f¡ee to contact Arthur Anderson, Director, Municipal Relations, 90s 837-6993. Debbie Zimmerman Chair, MPAC Board of Directors Copy: Carl Isenburg, President and Chief Administrative Officer, MPAC Executive Management Group Arthur Anderson Ofhce of the Chai¡ c/o Municipal Property Assessment Corporation 1305 Pickering Parkwa¡ Pickering, Ontario LIV 3P2 T: 905.688.0990 ext 224 F: 905.831.0040 www.mpac.ca Yours truly, Correspondence dated September 30, 2009 from Municipal Prope... Page 93 of 255 Page 94 of 255 F,_) M U NltlPiqLlTY 0F û,qYHAlVi Dear Sir/Madame, Êù\ On behalf of the Hístorica-Dominion Institute, please ûnd enclosed a complimentary copy of the Veteran Appreciation Day s Planning Guide and Toolkit. The Institute launched this special initiative in zoo6 and since then has helped communities plan more than zo special Veteran Appreciation Days in areas across Ontario. Designed to recognize the contribution veterans have made in their community outside the traditional Remembrance Day period, Veteran Appreciation Days have reached more than t,ooo veterans and thousands of óommunity leaders, young people and educators. In zoog, eight additional communities hosted an event in their community including london, Windsor, Hamilton and North Bay. At each event the community's Mayor proclaimed the date as Veteran Appreciation Day in front of the local cenotaph, together with an audience that includes different generations of veterans, communþ groups, students, local police and fire departments and political representatives. Along with our sponsor, the Province of Ontario's Seniors Secretariat, the Historica-Dominion Institute is encouraging small to mid-sized communities to plan their ownVeteranAppreciation Day to coincide with the 65th anniversary of end of the Second World War in 2o1o. To assist in the process, we have developed this bilingual Planning Guide and Toolkit. Our aim is to ensure that each municipality receives a copy and considers organizing this truly special event in their area. The Historica-Dominion Institute's mandate is to build active and informed citizens through a greater knowledge and appreciation of the history, heritage and stories of Canada. This is a ıontinuation of the important work done by both the Historica Foundation of Canada and The Dominion Institute. Visit wrvw.historica-dominion.ca Should you have any questions regarding holding your own Veteran Appreciation Day, please_ contact the Institute at t.866.7ot.t861 or memor.v@dominion.ca. Once your date is confirmed, we would be happy to include it on our website and promote it to our members in that area. For more information, please visit http://www.thememoryproject.com/vetappreciationdays Warm Regards, þ*+ Marc Chalifoux Executive Vice-President Historica-Dominion Institute 43 rue Front Street E., Toronto (ON) MsE 183 TelephoneÆéléphone: 416.506.1867 Fax/Téléc.: 416.506.0300 Toll Free/Sansfrais: 1.866.701 .1867 EmaiUCouniel: staff @historica-dominion.ca Web: www.h¡stor¡ca-dominion.ca Correspondence received October 2, 2009 from Historica-Domin... Page 95 of 255 Page 96 of 255 Please distribute to members of council and senior staff. fìa \ lf you have images disabled or have trouble viewing this message, please click here. FCM Green Municipal Fund Français October 2009 Funding through FCM's Green Municipal Fund" (GMF) still available to use as municipal share of stimulus projects and other green infrastructure initiatives GMF is open for business and ready to help you finance your infrastructure projects at below-market rates. Whether you are looking at financing options to take advantage of recent stimulus funding or to fund other green municipal projects, GMF can help. It's not too late to access funding for this year. Applications submitted by early December will be reviewed by March 3L,2OrO. GMF offers interest rates up to 1.5 per cent lower than the Government of Canada bond rate for the equivalent term. GMF's rates simply can't be beat. The GMF adavantage: Example of GMF financing Correspopndence dated October 2009 from Federation of Canadi... Page 97 of 255 GMF provides $1.0 million of financial support on the basis of a $100,000 grant and a $900,000 loan for 20 years. If the interest rate is 2 per cent, the effective interest rate on the combined GMF grant and loan is 0.87 per cent. * Rates and loan amounts used are for illustrative purposes only. Specific rates for your project are determined based on actual cond¡tlons at appropriate times ln the process. Other key benefits: GMF funds capital projects in five sectors: brownfields, energy, transportation, waste and water. GMF can provide financing for up to 8O per cent of costs to a maximum of $4 million in loans combined with $400,000 in grants. For capital projects in the brownfields sector, only loans are offered, but the loan may exceed $4 million. GMF does not charge loan fees or expenses for GMF funding offers. GMF funding is stackable against federal funding and can be considered as the municipal share of financing for infrastructure projects. To date, FCM has committed more than $400 million to support over 730 sustainable studies and projects. These GMF-suppofted initiatives have the potential to leverage almost $2.2 billion of economic activity in nearly 350 communities across Canada. For more information on our capital project funding, visit the GMF website at ***.fcm,ca /gmf or contact us: Municipalities outside Québec Paul Gregory Municipalities in Québec Jacques Hébert Correspopndence dated October 2009 from Federation of Canadi... Page 98 of 255 This bulletin is a publicatíon of FGM's Green lrrlunicipal Fund. Commente, inquiries and suggestions can be directed to Lorie Boucher at lboucher@fgm.cA. To unsubscribe, gþ( here. Correspopndence dated October 2009 from Federation of Canadi... Page 99 of 255 Page 100 of 255 Recycling Council of Ontario 215 Spadina Ave Suite 225 Toronto, ON MsT 2C7 4t6 657.2797 www.rco.on.ca September 2I,2009 Dear Waste Recycling Coordinator/Administrator, The Recycling Council of Ontario (RCO) is pleased to send you this kit to help you and your municipality recognize and celebrate Waste Reduction Week in Canada (Ocrober 79-25). 'Waste Reduction Week (WRW) in Canada is an educational campaign that builds awareness for the need to reduce consumption, choose more environmentally responsible products/services, and divert more waste from disposal to conserve natural resources. Your municipality's participation in WRW will help to inform your residents on the importance of waste reduction, and ensure their contribution towards environmental protection in your community. You can use WR'W to highlight your current and forthcoming waste reduction initiatives and get your community members together to reduce waste in tangible and interesting ways. How to Get lnvolved Proclaim WRW. Recognize and proclaim October 19th to 25'h asWRW in your community. See the sample proclamation letter on the WRW website: http ://www.wrwca n ad a. com/ Host waste reduction events or activities. Hundreds of Ontario municipalities celebrate WRW every year. Visit the WRW website for event ideas. o Register your IVRW events online. The V/RW website will maintain an up-to-date roster of events to promote participation across Canada. This lnformation Kit is intended to support your community and its own activities during WRW. The kit includes: a promotional poster and a postcard, a message from Ontario's Minister of the Environment and messages from our program's sponsors. o Additional promotional materials. The RCO can send additional posters and postcards directly to your community (delivery charges apply). Please contact Emma Rogers for more materials: wrw@rco.on.ca Correspondence dated September 21 from Recycling Council of ... Page 101 of 255 o Visit the WRW website: http://www.wrwcanada.com/, where you can also download free, user-friendly tools and resources, such as:. Municipal WRW Handbook. Sample ads and public service announcements. Waste audit and assessment tools ' Sample waste reduction action plans We are also pleased to confirm that Oscar the Grouch is back, with Sesame Street's most loved and recognized characters. As the program's national spokes Muppet, Oscar will be hitting the airwaves across the country through public service announcements and television and radio appearances to get Canadians thinking about how they can do their part to reduce waste. The Recyling Council of Ontario recognizes the vital role municipalities play in reducing Ontario's waste, and thanks you for your continued participation. If you would like more information about Waste Reduction Week or any of RCO's other programs, please visit our website http://www.rco.on.ca or give Emma Rogers, the Provincial WRV/ Coordinator, a call at 476-657-279'l ext 5. With warm regards, h/r@/l / / U Jo-Anne St. Godard, Executive Director, Recycling Council of Ontario Correspondence dated September 21 from Recycling Council of ... Page 102 of 255 Ministry of the Environment Office of the Minister 135 St Clair Avenue West 12th Floor Toronto ON M4V 1P5Tel: 416-314-6790Fax: 416-314-6748 Ministère de I'Environnement Bureau du ministre 135, avenue St Clair Ouest 12" êlage 'l oronto ON M4V 1P5Tél: 416 314 6790 Téléc: 416 314 6748 Waste Reduction Week in Canada - October 19-25'2009 As u,e mark Vy'aste Reduction'Week 2009, it is my pleasure to once again acknowledge the great work that is accomplished by the Recycling Council of Ontario (RCO), its partners, and so many others \¡/ho are focused on the 3Rs, now and throughout the year, This year's theme, "Too Good To Waste" reminds us what waste diversion is all about - conserving resources while protecting our environment. We have also come to realize the economic benef,rts of reducing waste, including the promotion of a green economy. The great thing about Waste Reduction Week is that everyone is invited to participate and contribute and everybody canl Homeowners, communities, schools, businesses and other participants can do their part to reduce waste, From making "green" purchasing choices to diverting valuable materials through Blue Box programs, each of us can do a little something to help protect our air, land and water, These actions add up, benefiting all of us and improving the quality of our environment, For its part, the Ontario Government and my ministry are changing the way Ontarians think about waste and how industry deals with the products and packaging it produces. By irnplernenting new and dynamic industry stewardship programs for common consumer items, including household special waste - such as batteries and garden chemicals, electronic waste and used tires - we encourage business stewardship and the participation of every consumer to help make progress towards our goal of "zero waste", We are also looking at how to modernize our waste diversion framework through the review of the Waste Diversion Act, 2002 to further harness the environmental and economic benefits of waste diversion for all Ontarians. Waste Reduction Week is a great opportunity to celebrate our environmental accornplishments and rededicate ourselves to the work that lies ahead. Thank you, and please keep up the great work! Sincerely, Ontario n Gerretsen Minister Correspondence dated September 21 from Recycling Council of ... Page 103 of 255 Correspondence dated September 21 from Recycling Council of ... Page 104 of 255 0ct,7,2009 2:42PM County of Eìein No,40B5 P, 1/1 October 7,2009 To: All Clerks and Councils of Municipalities in the County of Elgin Elgin County Council is hosting the 2009 Warden's Banquet honouring Warden Graham Warwick, rden Wanvick's contributions to the Elgin er person and tickets are sold in advance. Services Department at 519-631-1460 ext' e final day to order tickets will be October The Banquet will be held on Friday, Novernber 6rh, 2009 at: Elgin lnternational Club 11558 Kerr Road, West Elgin, Ontario Reception 5:30 - 6:15 P.M, Dinner 6:30 P.M. To purchase a ticket(s) for the evening, please contact Marilyn or Matt at the above phone number, Yours truly, Kate Burns, Secretary Social & Entertainment Committee Correspondence dated October 7, 2009 from County of Elgin re... Page 105 of 255 Page 106 of 255 I FROM/DE: ELGIN COUNTY OPP Fi'l DATE: October gth, 2009 OPP PARTICIPATES IN NATIONAL SAFE DRIVING INITIATIVE TO SAVE LIVES *OPERATION IMPACT" NEWS (ELGIN COUNTY) - the Ontario Provincial Police (OPP) is making preparation for its annual participationin Operation lmpact, a Canada-wide traffic safety initiative aimed at making the nation's highways the safest in the world. Operation lmpact runs over the Thanksgiving Long Weekend beginning Friday October 9, through to Monday October 12,2009. Operatíon lmpact is an enforcement-driven traffic initiative designed to increase public awareness and compliance with safe driving measures whose goal is to save lives. The OPP strategy for Operation lmpact will be to focus on impaired driving, aggressive driving and occupant restraint use. The other part of the initiative is an education campaign in raising the public's awareness and addressing the importance of safe driver behaviour. The OPP will be committing all available resources over the Thanksgiving Long Weekend not only on OPP patrolled roads but also on waterways and trails. To assist front line officers in this initiative, the OPP will be taking to the skies by utilizing two aircraft that will be targeting aggressive drivers and speeders. "The tragedy of losing a loved one to traffic collisions has touched most of us" said OPP Commissioner Julian Fantino. "Last year during the Thanksgiving Long Weekend we saw 9 persons needlessly lose their lives in motor vehicle collisions on OPP patrolled highways." He added, "This yeal, if we are to reach our goal of making our roads the safest they can be, our officers will need the public to make a commitment to safe driving." This upcoming long weekend is traditionally one of the busiest on Ontario highways as people head to their cottages and visit family for the final long weekend of what is referred to as the summer drivíng season. 'OPP members across the province will be highly visible and there will be no tolerance for unsafe operators" said OPP Deputy Commissioner Larry Beechey Provincial Commander responsible for Traffic Safety. (more) New Release dated October 9, 2009 from Elgin County OPP rega... Page 107 of 255 -2- Chief Superintendent Bill Grodzinski, Commander of the Highway Safety Division sums up the OPP's objective for this initiative by stating, "Operation lmpactis supported by the Canadian Association of Chiefs of Police and Transport Canada and is part of Road Safety Vision 2010, which has a goal of making Canada's roads the safest in the world by 2010. lt is also part of the OPP's Provincial Traffic Safety Program. The key part of traffic enforcement is to save lives and reduce serious injuries on our roadways, trails and waterways". LEARN MORE More information on Operation lmpact and other road safety programs and tips are available at: www.oop.ca www. mto.gov.on. calenqlish/safety/ www.ccmta.calenolish/committees/rsrp/rsv/rsv.cfm www.tc. oc. calroad safety/safed rivers/trafficsafety/i ndex. htm New Release dated October 9, 2009 from Elgin County OPP rega... Page 108 of 255 CORPORATION OF THE MT]NICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM : Planning Coordinator/Deputy Clerk SUBJECT: Grewal Consent Applications E65 -F,68109 Roll # 34-01-000-004-09030 DATE: September 25, 2009 FILE: D10.09 GREWAL NUMBER:D2009-37 Purpose To consider consent applications 865 - E68/09 proposing to create four building lots on Sandytown Road, Shaffordville. Background Consent applications have been received from the Elgin County Land Division Committee submitted by Narienãèr Grewal proposing to sever four building lotr, each 1505 n* 1O.Zl acre), from his 7.25- hectare (17.92 acre) parcel. The subject lands are located in Concession 7 NTR Part Lot 123, west side Sandytown Road, north of Heritage Line in the Village of Straffordville. The subject land is designated "Residential" in the Official Plan and zonedVillage Residential - Holding [Rl (h)] in the Zoning By- law No. 2456-2003. 1n2006, four lots \ilere severed from the subject lands fronting on Sandytown Road. At that time, the planner's memo explained that the holding symbol was placed on the entire 8 hectares to restrict development until such time as development plans are ftnalized in conjunction with the background studies to the Official Plan. The current applications propose to sever an additional four lots from this holding. Elgin County Land Division Committee will consider the applications on October 21,2009. Staff and Planner Comments The attached planner's memorandum outlines the criteria for considering consents within the "Residential" land use designation. Points to mention include the "holding" provision on this property is intended to "hold" development until such time as an approved Draft Plan of Subdivision; concern with the very low density of 2.4 units per hectare; requirement to extend services and connect to the municipal server and a grading plan to address storm drainage. Planner feels it is premature to support these consents prior to reviewing a development plan for the remainder of the lands. It is recommended that the owner provide an approved Draft Plan of Subdivision or as an alternative, a conceptual plan of subdivision prior to the approval of the applications. Either of the plans would need to include the proposed four lots in the design. The planner and staff would review the plan for details of lot size, location, configuration and layout to ensure consistency with policies and the most eflicient use of the land. Once the municipality is satisfied with the plan, support may be given for consent of the four lots as short-term development and the remaining lands would onlyproceed when full services are available. Staff Report D2009-37 regarding Grewal Consent Applications ... Page 109 of 255 Staff Report D2009 -37 Grewal Page2 The curent Ministry of Municþal Affairs & Housing (MMAH) policy on major development, being more than 5lots, is development cannot proceed without frrll sewer and water servicing. MMAH may approve adraftplan of subdivision with municipal sewers and a condition requiring municipal water servicing prior to development. A plan of subdivision provides more municipal control on the future development than a conceptual plan of subdivision. Council has the option to refuse the four consents with justification being the holding zone on the lands requires an approved Plan of Subdivision. Alternatively if the desire is to attract residential development to Straflordville in the short-term, Council has the option to approve the proposed consents with conditions and the owner's understanding that the remainder of the lands would only be developed through an approved Plan of Subdivision. In summary, the options to consider: 1. defer the four applications for more information in the form of a conceptual plan of subdivision or an approved draft plan of subdivision for the entire subject lands 2. refuse support for the four applications based on the Holding zone designation requirement 3. support the applications with conditions to create four lots Attachments 1. Consent Application 865/09 (identical to E66-E68/09), sketch labelled F;68/09 showing 4 lots 2. IBI Memo dated Septernber 23,2009 Strategic Plan Goat(s) Goal# 2 Ensure reliable, well-maintained and secure infrastructure. Goal # 6 Provide and encourage attractive lifestyle choices. RECOMMENDATION "TIIAT StaffReport D2009-37 regarding Consent ApplÍcations E65 - 868/09 Grewal be received; AND THAT Council defer the applications until such time as the applicant provides for municipal review a conceptual plan of subdivision / an approved draft plan of subdivision for the entire subject lands including the layout of the four lots proposed to be created by consent.tt Respectfully submitted, Planning Coordinator/Deputy Clerk Staff Report D2009-37 regarding Grewal Consent Applications ... Page 110 of 255 lBl Group 203 - 350 Oxford Street West London ON NOH 1T3 Canada tel 519 4727328 fax 519 47293* To/Attention From cc Subject Municipality of Bayham Derek Dudek, MCIP, RPP Date Project No Steno September 23,2009 3/¡o5.4¿67 dd 1. 2. Memorandum Nariender Grewal- Application for Consent (E65/09 - E68/09) - Pt. Lot 123, Conc 6, NSTR We have completed our review of the applications for consent submitted on behatf of Nariender Grewal in support of their proposal to sever and create four (4) residentíal lots each measuring 1505 m2 (0.37 acres) in area and located on the west side of Sandytown Road, south of Stewart Line, in the Village of Straffordville. The subject lands are designated "Residentíal" in the Official Plan, and zoned Village Residential I (R1[h]) ¡n Zoning Bylaw No. 2456-2003. The holding provisions are intended to restrict development until certain fìnancial and servicing requirements specified in a subdivísion agreement or development agreement are met. Also, all development within Straffordville must provide proof of potable water prior to removal of a holding symbol. The subject lands are cunently part of aT.2heclare (18 acre) remnant farm parcel of land that includes frontage on Sandytown Road and Stewart Line and represents the single parcel of remaining developable land for residential purposes in this area of the Village. The subject lands are vacant and void of any significant natural vegetation. A number of residential lots have previously been severed from this parcel to the south along Sandytown Road, and further south with frontage on Heritage Line. The proposed lots are consistent in size, shape, and orientation with the four lots immediately to the south. Section 4.3.1.9 of the Official Plan notes that it is the policy of the plan to restrict major residential development until such time as both public water and sewers are available, where major development is defìned as more than 5 lots. While this proposal only includes 4 proposed lots, there is merit in including the previously 4 severed lots as part of the development of the subject lands, and therefore asking that a plan of subdivision be prepared for these lands. However, there is also a need to balance the long{erm interests of the Municipality with the short-term desire to attract residential development to Straffordville immediately before municipal water is provided which will allow for full lBl Group is a group of firms providing profess¡onal services and ls affiliated with lBl Group Arch¡tects Staff Report D2009-37 regarding Grewal Consent Applications ... Page 111 of 255 lBl Group Memor¡ndum Municlpality of Bayham - September 23, 2009 development of these lands. lt is our opinion that this can be balanced through effective lot layout and consideration by the applicant of conceptual layout of the retained lands. For example, the proposed layout may not provide the most suitable location for a second internal road access on Sandytown Road. With the above noted consideration, we can then consider the proposed consents based on the policies for new single unit dwellings within the'Residential' land use designation as per Section 4.4.1.6 of the Offìcial Plan: Lot frontage. deoth and size: The proposed severed lots would both comply with the minimum frontage regulations (20m), minimum lot depth regulations (asm) and minimum lot area (900m'z). Natural features: There is no natural heritage features on the lands of note that wanant protection through layout of the site. Desion: The subject lands are of a size that will be able to accommodate on- site landscaping, building form and orientation to achieve energy-saving measures. However, the proposed density (2.a uph) is very low and would not be the most efücient use of land considering any future public investment in hard and soft services for the general area. Open space: The full development of this area may warant a future neighbourhood park which would be identified through the plan of subdivision process. Alternatively, requirements for parkland dedication should be acquired by cash-in-lieu of land. Adjacent and sunoundino land use: The proposal is compatible with sunounding residential uses. Facilities and services: The proposed development will be required to connect to the municipal sanitary sewage system. The Municipality shall ensure that existing or proposed municipal services (including sanitary sewage treatment and disposal, garbage pick+p, storm and surface drainage, roads, sidewalks, and street lighting) are adequate to serve the proposed development. Capacity within the Port Burwell sewage treatment plan must be confirmed prior to approval of the consents. Storm drainaqe: The Municipality's engíneer should ensure that storm drainage will be accommodated on-site through natural surface flows. A Staff Report D2009-37 regarding Grewal Consent Applications ... Page 112 of 255 lBl Group Memorandum Municipality of Bayham - Septembe¡ 23,2ú9 grading plan may be required to address any concerns of drainage directed across proposed lot lines. o Vehicular access: Access to the proposed retained lot will be via Sandytown Road, a local road that serves other residential uses. lt is considered unlikely that any new traffic hazards would be created as a result of the new lots. o The Plannino Act: This policy refers to plans for residential subdivisions and as such is not relevant to this application. Based on our review of the Official Plan and Zoning By-law we can not support the proposed consents at the cunent time. However, we would consider a revised development scenario that accommodates the same number of lots based on one of the following approaches: . &@]: A draft plan of subdivision for the remainder of the subject lands, with support for the creation of four lots through the consent process that would allow for their development prior to the remainder of the area being developed on full municipal services: r Alternative: Submission of a conceptual plan of subdivision with no formal subdivision application outlining how the proposed consents will fit within the context of the ultimate lot layout of the subject lands. This approach uould be less timely and expensive for the applicants, but gives the MunicjOality less control over the future development of the retained lands at this time, without any formal application. 7¿11 IBIGROUP Derek Dudek, MCIP, RPP Consulting Planner to the Municipality of Bayham J:\3404\467 Grewa[PTMgrewå12009{$.23.dood2009{9-25\Do Staff Report D2009-37 regarding Grewal Consent Applications ... Page 113 of 255 t,^{\p ffi ä.G #/offr TION FOR CONSENT s[P t 1 20ûg Name of approval ELGIN COUNTY LAND DIVISION COMMITTEE Nariender Grewal Paddington Crt Burlington ONT. L7M 1W7 Telephone Number 905-33G7554 Name of owne/s solicitor or authorized agent Baker & Bened¡ct Surveying lnc. - Ralph Benedict Address Telephone Number Please speciff to whom all communications should be sent: Owners ( x )Solicitor ( )Agent ( x) 3. (a) Type and purpose ofproposed transaction: (check appropriate space) Transfer: * creation of a new lot Other: charge leaseaddition to a lot easement other purpose (b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or charged: Unknown (c) lf a lot addition, identify the lands to which the parcel will be added: 871 Dundas St. Woodstock ONT. N4S 047 519-5374212 conection of title 4. (a)Location of land: Municipalit¡r BaYham Concession No.North of Talbot Foad Lot(s) No. PL123 Registered Plan No. - 11R'8413 Street No.Name of street sandYtown Road Are there any easements or restrictive covenants affecting the subject land? Yes ( ) No ( x ) lf Yes, descríbe the easement or c¡venant and its effect: (b) 5. Description of land intended to be severedl (Accurate Measurements in M"etric) Depth s'86 ' Area Agricultural Proposed Use Besidential Number and use of buildings and structures (both existing and proposed) on the land to be severed: Proposed one lot 27.432Frontage Existing Use 6. Description of land intended to be retained: (Accurate Measurements in Metric) Frontage Existing Use Dept¡ zæ'tg Area 70956.17 Agricultural ProPosedg"" Agricultural Number and use of buildings and structures on the land to be retained: none CÆunt! ol Elg¡nE¡9,Édng5*16 450 Sung DrtE SL thmæ. On NsR 5V1 Fionc: 519 631-1460 m.elgir0unty.on.€ Staff Report D2009-37 regarding Grewal Consent Applications ... Page 114 of 255 -2- 7. Number of new lots proposed (not includíng retained lots) 1 8. Type of access for proposed and retained lot (check appropriate space) ryPE Provincial Highway Municipal road, maintained all year Municipal road, seasonally maintained Other public road Right Of Way Water access PROPOSED LOT () ( *) () () () () RETAINED LOT () (') () () () () lf proposed access is by water, what boat docking and parking facilities are available on the mainland? (specify) 9. What Çpe of water supply is proposed: (check appropriate space) TYPE Publicly owned and operated piped water system Privately owned and operated individualwell Privately owned and operated communal well Lake or other water body Other means (specify) PROPOSED LOT () (') () () RETAINED LOT () MA( )vacantland () () RETAINED LOT ôl/A( )vacant land () 10.What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT Publicly owned and operated sanitary sewagesystem (') Privately owned and operated individual septictank ( ) Privately owned and operated communal septic system Privy Other means (specify) 11. When will water supply and sewage disposal services be available? Water at time of development. Sewage at lime of municipal sewer extens¡on installation & private service upon development What is the Existing Official Plan designation(s), if any, of the subject land? Residential () () () () 12. 13. 't4. What is the Zoning, if any, of the subject land? Village Besidential - Holding Fl(H) Has the subject land ever been the subject of an application for approval of a Plan of Subdivision oraConsentunderthePlanningAct? Yes(x) No( ) Unknown( ) lf Yes, and known, provide the application file number and the decision made on the application E35/06 E36/06 E37l06 E38/06 - All Granted tf this application is a re-submission of a previous c,onsent application, describe how it has been changed from the original application N/A 16. (a) Has the owner previously severed any land from this holding? 15. Yes()No ( X ) Previousowner Staff Report D2009-37 regarding Grewal Consent Applications ... Page 115 of 255 -3- (b) lf the answer to (a) is Yes, please indicate prevíous severances on the required sketch and supply the following information for each lot severed: Grantee's name Relationship (if any) to owner Use of parcel Date parcelcreated 17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes (x)+euoitional appl. No ( ) 18. ls the subject land cunently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes ( ) No (*) lf Yes, and known, specify the Ministry file number and status of the application 19. ls the subject land cunently the subject of an application for a zoning by-law amendment, Ministe/s zoning order amendment, minor variance, or approval of a plan of subdivision? Yes ( ) No (') lf Yes, and known, speciff the appropriate file number and status of the application 20. ls the application consistent with policy statements issued under subsection 3(l ) of the Planning Act? Yes (') No ( ) 21. ls the subject land within an area designated under any provincial plan or plans? Yes ( ) No (') lf yes, does the application conform to or conflict with the applicable provincial plan or plans 22. SKETCH: The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land, the part that is to be severed and the åTff:;":::::iilil"","", of any rand owned uv Û," o*n", of the subject rand and that abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark, such as a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the cunent owner of the subject land; - the approxímate location of all natural and artificial features on the subject land and adjacent lands that in the opinion of the applicant may affect the application, such as buildings, railways, roads, watercourses, drainage ditches, river or stream banks, wetlands, wooded areas, well and septic tanks; - the existing use(s) on adjacent lands; - the location, width and name of any roads within or abutting the subject land, indicating whether it is an unopened road allowance, a public travelled road, a private road or a right ofway; - if access to the subject land is by water only, the location of the parking and boat docking facilities to be used; - the location and nature of any easement affecting the subject land. Staff Report D2009-37 regarding Grewal Consent Applications ... Page 116 of 255 23. -4- The Owner/ApplicanUAgent hereby authorizes Land Divisíon Commíttee members and the Coçoration of the County of Elgin staff to enter onto the subject property for the purpose of Site inspections with respect to this application. The ApplicanUOwner/Agent hereby consents to disclosure of the information conlained in this Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local Boards. Datedatthe ¿i\ ot t^/ ¿" clsf "tl th¡s ? '? S o"v or .4,?.^t, {- 29 otm" éjL ot AFFIDAVIT OR SWORN DECI-ARATION BâTEB & BENEDICT SURI'EYIT{G ITIO¡lMte o1 .^/r" o[ , Lol{ in the county a O* G, & solemnly declare that allthe information contained in this application is true, and lM/e make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT. DECI-ARED before me at the f#lli'##i,iÏ,?hñ,8ffi'*' fxprræ Oec¡m¡er 2,201G ' and Sollcltoa., lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner s authoriiát¡on must accompañy the application. tf the applicant is a corporation acting without agent or soticitor, the application mult be signed by an officer of the corporation and the seal, if any, must be affixed. It is required that one copy of this application be filed, together with one oopy of the sketch described, wíth the responsible person, accompanied by a fee of - $75O.OO in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN An additional fee of $250.00 will be charged for affixing the consent stamp. 11/08 Staff Report D2009-37 regarding Grewal Consent Applications ... Page 117 of 255 The County of Elgin Land Division Committee requires that, in addition to the'Application for Consent", the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this applícation?Yes() No(x) lf the answer is "YES" are these bams:i) Now used for livestock? Yes ( )ii) Capable of being used for livestock? Yes ( ) No No ()() NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW TO BYAPPLICANT AGRICULTURAL CODE OF PRAGTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS ln order to calculate the minimum distance separation, the following information is required for each livestock facillty within 300 metres of the proposed severance and located on a separate lot: TOWNSHIP TELEPHONE coNc. TIL|-ABLE HECTARES (where livestock facility located) LOT Type of Livestock Maximum Housing Capacity Number per Year Manure System Housing System check type DAIRYlo cows0 Heifers .0 Calves Tie Sta I Free Stall Loose BEEF0 Cows0 Calves0 Feeders0 400-750 tb.0 400-1100 tb.0 750-1100 lb. Open [c & Barn Confine- ment SWINE0 Sows 0 Boars 0 Weanlings 0 Feeders POULTRY 0 Laying Hens0 Breeder Flock 0 Pullets 0 Chicken Broilers0 Turkey Broilers0 Turkey Hens0 Turkey Toms0 Roasters MINK - Females Caged On Floor gnEEr-^dt¡tÐcEwtiù vlnE^ SEMI€OLID LIQU¡D Open Pile Govered Tank Above Ground Uncovered Tank Below Ground Uncovered Tank Stgrage with Buck Walls Open Earth Sided Pit Staff Report D2009-37 regarding Grewal Consent Applications ... Page 118 of 255 AUTHORIZATION (Please see note befow) To: Secretary-Treasurer Land Division Committee Corporation of the County of Elgin Description and Location of Subject Lands: Ìnl, Ir\ . ëo¡ocasìe¡ l)"rt, I {"lk+ P'.'{ lAlVe, the undersigned, being the registered owner(s) of the above lands hereby authorize BA|(ER & BENEDICT SURVEYING lNC. Wo *2 D =Të ¿t< ) oN (Agents Name/Names)(Agents City/Town of Residence) (l) make an application on my behalf to the County of Elgin Land Division Committee; (2) appear on my behalf at any hearing(s) of the application; and (3) provide any information or material required by the Land Division Committee relevant to the application. Please Print Names in Block Letters Below Signatures Dated at the C ¡ lrt of - .rtj,o ,lt LJK oq Signature of Owner r Signature of ìÁÍt'ness Signature of Owner Signature of Wtness Signature of Owner NOTE: This form is only to be used for applications, which are to be signed by someone other than the owner(s). Staff Report D2009-37 regarding Grewal Consent Applications ... Page 119 of 255 0S /09 H - rr H Ê Hlu.' È.dLæì¡l't0'5-- .__$tqf!otll E-.-E€ p¡DâU¡ÍrþE EilEt UIS tZ¡'--od aÐHc æ*dBuEdEnt-ND-- -lE SKETCH LAND DIVISION APPLICATION of port of LOT 123 CONCESSION NORTH OF TALBOT ROAD ln the geogrophlc TOWNSHIP OF BAYIIA¡¡ MUNICIPAIJTY of BAYHAM COUNTY OF ELGIN -otrErDrÐt¡tt - BAKER & BENEDICT SURVEIING INC. OntqrÍo Lond Surucyoro WOODSTOCK - ONTARIO'rEL(51 9)s57-621 2 DRAWN BY: À0.8. DAIE 28 APRIL 2009 CtiECKED BY: R,J,B. JOB No. : PAcÉ 1or4 5-09-11136 Ê 5 El åi H¡H¡¡Ð H I lr /r I t J 3Ê 5 /Ê D ¿ s.f Ë! I ¿ EIIE H FE.-H m^D ø - Zl.t&, 121 LEGEND $ saæneo ffi nrrlno - SÉIERED PREì/IOIJSLY H xous¡ S t a f f R e p o r t D 2 0 0 9 - 3 7 r e g a r d i n g G r e w a l C o n s e n t A p p l i c a t i o n s . . . P a g e 1 2 0 o f 2 5 5 CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Planning CoordinatorlDeputy Clerk SUBJECT: Blondeel Consent Application E58/09 Roll # 34-01-000-003-14500 DATE: October 9,2009 FILE: DI0.09 BLONDEEL NUMBERzD2009-40 Purpose To consider a revised consent application E58/09 proposing an addition to a lot. Background On October 1,2009 Council considered and deferred a consent application submitted by Blondeel Nursery Inc. proposing to sever 2.1 hectare (5.16 acres) from the sunounding farm parcel and add to his existing residential 1.68 hectare (4.16 acres) parcel. The revised application proposes the severed parcel be reduced to 0.71 ha (1.75 acre) and still include the two (2) barns. The retained lands would be increased to 37.94 hectares (93.7 acres) from 36.56 hecta¡es (90.3 acres). The subject lands are located in Concession 6 STR Part Lot 124, east side Plank Road, north of Jackson Line. The subject land is designated "Agriculture" in the Official Plan and zoned Agriculture (Al) in the ZontngByJaw No.2456-2003. The parcel to which the subject lands are to be merged is zoned Rural Residential (RR). Elgin County Land Division Committee will consider the application on October 27,2009. Staff and Planner Comments The primary concerns with the previous application was the inclusion of 2.9 hectares (7.2 acres) of arable farmland in a parcel being added to the existing residential parcel to make the land more marketable and the creation of what maybe deerned as a "hobby farm" parcel. The revised application proposes the 2.9 hectares remain with the retained portion and a smaller parcel including the barn and storage building be added to the rear of the existing residential lot. Staffand the planner see the reduction of the severed parcel size as favourable as it supports the retention of the agricultural lands with the surrounding farm. The reduced size is also supportable as a minor boundary adjustment in our planning policies. Further, the owner is proposingzoningregulations to restrict livestock to two horses and limit the buildings to agriculture-related storage. Our Offrcial Plan policies, Zoning ByJaw regulations and MDS II calculations, currently restrict the permitted complement of livestock on what will be a2.4 hectare property. Based on the Minimum Distance Separation (MDS) II and the newly configured lot size, the planner's calculations equates to 3 nutrient units permitted. The nutrient units could be different types of livestock and not necessarily limited to horses. Staff Report D2009-40 regarding Blondeel Consent Application... Page 121 of 255 Staff Report D2009-40 Blondeel Page2 The planner notes that the use of the accessory buildings would be limited to the existing ZonrngBy- law regulations permitting the use for an "agricultural home occupation". Commercial storage is not consistent with the zonrngintent and would not be permitted. Staffand the planner support the revised application with conditions including rezoning on the newly configured parcel to a site-specific Rural Residential (RR-xx) Zone allowing for the housing of a limited number of livestock units. Other conditions would include apportionment for drainage assessment, Letter of Undertaking for the merger of lands and a final survey. Attachments l. Revised Consent Application E58/09 2. IBI Memo dated October 7,2009 Strategic Plan Goal(s) Goal # 6 Provide and encourage attractive lifestyle choices. RECOMMENDATION *THAT StaffReportD2ÛDg40 regarding revised Consent Application 858/09 Blondeel be received; AND TIIAT Council recommends to the Elgin county Land Division committee that severance application E58/09, submitted by Blondeel Nursery Inc., be approved subject to conditions: 1. rezoning 2. apportionment of assessment for drainage as per the Drainage Äct requirements 3. Letter of Undertaking confirming the conveyance of the severed parcel to the adjacent property owned by Siegfried and Margaret Blondeel identifìed as assessment RoIl # 34-10-000-003-14400 4. a copy of the final survey provided to the municipality Planning Coordinator/Deputy Clerk Respectfully submitted, Staff Report D2009-40 regarding Blondeel Consent Application... Page 122 of 255 lBl Group 203-350 Oxford Street West London ON NOH 1T3 Canada tel 5194727328 fax 519 472939 To/Attention From cc Subject Municipality of Bayham Derek Dudek, MCIP, RPP Date October 7,2009 Project No 3404 - 458 Steno dd 1) 2) Memorandum Blondeel Proposed Severance - Part Lot 124, Concession STR (Expansion of Residential Lot) We have reviewed the revised severance (No. E58/09) and additional information submitted on behalf of Ziggy Blondeel in support of his proposal to now sever a 0.71 ha. ('1.75 acre) agricultural parcel of land from an existing 38.7 hectare (95.6 acre) farm parcel to add to an adjacent residential lot. The subject lands are located in Part Lot 124, Concession 6, on the east side of Plank Road, north of Jackson Line. The subject lands are designated "Agriculture" in the Official Plan, and zoned Agricultural (A1) and Rural Commercial (RC) in Zoning By-law No. 2456-2003. Our earlier memorandum dated April 23, 2009 did not support a severance of 4.1 hectares without sufficient planning justification. The applicant has since revised his application to request a smaller area of land for consent. Our primary concern was that the previous consent included approximately 2.9 hectares of arable farm lands for no other reason than to make the lands marketable. These lands have subsequently been removed from the proposal and will remain with the retained agricultural parcel. The revised parcel of land to be conveyed to the residential lot includes the area to the rear of the dwelling which includes a barn and storage building. The owner is proposing zoning by-law regulations for the subject lands that would restrict livestock on the newly configured severed lot to two horses. They are also requesting that the use of the accessory buildings on the newly confTgured lot be limited to agriculture-related storage. 3) The proposed livestock use on the residential lot is supported through Section 4.2.'l.5 ä) of the Official Plan which requires the complement of livestock to be small and generally located on lots that are 2 hectares minimum in area. The subject lands would permit two horses on a2.4 hectare property. ln addition, Section 7.11.1 of the Zoning permits such livestock uses, provided it can comply with MDS ll and provided the applicant obtains a certificate of compliance from the Ontario Ministry of Agriculture, Food, and Rural Affairs (OMAFRA) prior to housing any such livestock on the lands zoned Rural Residential (RR). lBl Group is a group of firms providing professional services and is affiliated with lBl Group Arch¡tects Staff Report D2009-40 regarding Blondeel Consent Application... Page 123 of 255 lBl Group Memorandum Municipality of Bayham - October 7, 2009 4) 5) 6) Our calculations indicate that the proposed number of livestock equates to approximately 3 nutrient units for the purpose of calculating odour potential, and would maintain odour issues on-s¡te as per the MDS ll guidelines. The requirement to obtain a Certificate of Approval from OMAFM is not relevant at this time based on the regulations of the Nutrient Management Act, which came into effect after the adoption of Zoning Bylaw #2456-2003. W1h respect to the use of the accessory barn and storage building on the subject lands, we would not support any use that exceeds that which is outlined in the Zoning By-law as an 'agricultural home occupation'. Commercial storage of any kind is not consistent with the intent of the use of accessory buildings within residential zones' Based on the aforementioned review, we do not oppose the proposed revised consent subject to a condition that requires the subject lands and the lands to which they are being conveyed are zoned to a site-specific Rural Residential (RR-lÉ#) Zone. Site-specific regulations would allow for the "housing of livestock up to 3 nutrient unifs' in addition to all other uses permitted in the RR Zone. This wording would allow for different types of livestock to be housed in the barns without need for further rezoning. 7¿r't-l IBIGROUP Derek Dudek, MCIP, RPP Consulting Planner to the Municipality of Bayham J13404\458 Blondeel\PTMblondedjroposal2009- l 0{6.doc\2009-1 GOnDD Staff Report D2009-40 regarding Blondeel Consent Application... Page 124 of 255 CTWC PLANNING 5OLUTION5 INC. Urbon ,& Rurol Lond Use Plonning 599 Lnrch Street, DelhÍ, Ontqrío N4B 347 October 5,2009 Margaret Underfrill Plaruring Coord i nator/Deputy Clerk Municipality of îayham P.O. Box 160 Straffordville ON NOJ 1Y0 Dear Margaret: SUBJECT: Revised Swerance - Blondeel Consent Application 858/09 Further to our meeting with Bayham Council on October l, 2009, regarding the consent application by Blondeel Nursery Inc. to sever a 2.1hr parcel to be added to his existing 1.68 ha residential property. As stated at the meeting the purchaser of the retained farm parcel was not inþresæd in purchasing the portion of the property which contains an existing bam and implement storage building. The concern being expressed by members of .council is thæ the proposed severance would fragment farmland and create a parcel overly large, which would appear to be a hobby farm. The applicant now proposes to reduce the size of the parcel being severed to 0.71 ha, large enough to accommodate the two buildings but excludÍng the agticultural farmlands. This will result in the new lot being 2.39ha(5.9 ac) and not 4.1 ha (10 ac). The ¡etained agricultural parcel will be 37.94 hx (93.7 ac). The applicant ís agreeable to have the zoning amendment applied to his residential parcel restrictingthe use of the existing buildings to agriculturalty related storage with a prohibition on the keeping of livestock on the parcel with the exception of a marimum of two horses being permitted to be keep on the lands. The proposed revised severance should reduce the concern that farmland is being fragmented. Concern regarding the use ofthe existing buildings can be addressed though a zoning anrendment to resfict their ftrture use. Copy Zigg Blondeel Þovid F. Roe, M.C.LP. R.P.P., Princípol Phone 519-58?-1174 emqíl;dfrf ez@bellnet.ca Fax 519-5824616 David Roe, MCIP, RPP Staff Report D2009-40 regarding Blondeel Consent Application... Page 125 of 255 5155U24b1b Elgrn' Lølt¿blzt¿t'y I3: tb UIVIUPLANNIN(J TION FOR CONSENT l-AuE a! f. 2. Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE addttion to a lot Name of Owner Address Telephone Number Name of owner'E solic¡tor or Suthorized agent David Roe - Address 599 Larch Street' Delh¡' oN N4Þ 3Ar Telephone Numb€l 519-682'1174. - Please specify to whom all commu¡icatione ¡hould be sen[ Owners ( )Solicitor ( )Agênt ( x ) signstoowneÍ 3.(a) Type and purpose ofproposed lrensact¡on: (check appropriate space) Transfen cfeat¡on of â new lot Othef:cJìarge lease conection of tiUeeasement other PurPose (b) Name of person(s), if known, to whom land or intereet in land is b b€ transfened, leased or chatged: (o) lf a lot add¡tion, identifi the lends to whict the parcel will be edd€d: 4 (â) Location of land: Municipality Bavham Concess¡on No, - STR Reglstered Plan No. -Lot(s) No. Name of Stæet Plank Road - Street No. 8510 (b) Are thee any easemenl! or restficllve covanants affecting the subjed hnd? Yes( )No (x ) lfYes, desc¡ibalhecasementorcovenantanditgefiect 5.Descripuon of land intended þ bs severed: (Acc{¡fate Meaguremenb ln Mehlq) Fronhg|€ Existing Use Number ând use of bu¡ld¡ngs and st¡udures þoÚr existing end proposed) on lhe land to be ¡evered: Nil Depth-1972n-- Nea i71hâ Aoricultural Proposed Use Residential 6.Dsscrlptlon of lånd ¡ntended to be relâ¡ned: (Accurste Measuremenb ln MeÙic) Frontage Exist¡ng Use Depth 397.5m798.3m ArÊa 37.94hâ Proposed Use Ânria rlh rml Numbsr and use of buildings and strucü.¡res on the land to be retained: Cfltq t,flSrn lnóa..rh¿ 3..t{..a 4SOScBtÞlÊ f¡Lìþnì.+Or I5R5l¿t ¡{pæ: Sl.s'6¡11.1460ffi.tlfinãrily,6Ð P,uglê).çsive Dy Niìtar¡e Staff Report D2009-40 regarding Blondeel Consent Application... Page 126 of 255 --v2 €,ìr, y E Eì?: tJE àD o o É. SKETCII PREPARED FOR SEVERANCE APFUCATON PART OF LOT f2+ CONCESSION SOUTH OF TALBOT ROAD GEOGRAPHIC TOW\SH¡P OF BAYI{AM MUNICIPAUTY OF BAY}IAM COUNTY OF ELGIN KIM HUSÏED SUR\EYING LTD. scALE - 1:5000 (uErnlc) lrtau,ÞÉ lEE ÉE Þ ¡i Ò0 t-omJ F. l¡-o :trl-':)orJ, z.oıØ t¡J C)z.oc) 'q" o o E. Yz JfL rf) S iÞ oNcEsbloN GoRE ._,' ÏOWNSHIP l¡-o È T.vtz. ='o o -o- É.(}o I¡J(J severedParæl 4 Reta¡nedPartbl N KIM HUSTED SURVEYING LTD. ONTARIO LAND SURVEYOR 50 HAR\EY STREET TILLSONzuRG, O¡ITARIO, N4G JJ8 PHONE: 519-E42-36J8 FAX: 519-8+2-3639 PROJECT: 04-69708 REFERENCE: FILE Staff Report D2009-40 regarding Blondeel Consent Application... Page 127 of 255 Page 128 of 255 ocT-ø9-ø9 FRr 11:ø5 KIENZLE Municipality of Bayham P/O Box 160 9344 Plank Road Skaffordville, Ont. NOJ tZO ATTN: To Whom tt May Concern @[e ilßoyal @¡üsùísn l,egiorr Branch 624 Port Burwell EO. Box 1T n, Burwell, ON NOJ 1T0 plrcne 1.519.874-430E fax 1.519.8744308 =L9e744441 Oct.9/09 P. €l 1 Re: Armistice Parade-Nov- 8/09 Please be advised that our parade will anive at tho cenetaph in Port Burr,vell and will begin the service & laying of the wreaths at 1:C p.M. Slp-ul! ?nyone wish to particrþato by following, we wilt be meeting et the Port Burwell Legion at 12:00 P.M^ Yourstnrly. Ricft Postill, Presidont Elsie Wall Soøelary Corresopondence dated October 9, 2009 from The Port Burwell ... Page 129 of 255 Page 130 of 255 --t I CORPORATION OF THE MIJNICIPALITY OF'BAYHAM STAFF REPORT TO: Mayor & Members of Council Date: October 15,2009 FROM: Drainage Superintendent File: DK¿009-008 SUBJECT: Municipal Drain No.1 Purpose: The purpose of this report is to hold a Public Meeting to consider Spriet Associates Engineer's Report # 208321dated September 28,2009, as received bythe Clerk on September 30,2009. Bacþround: On October 22,2008 the Municipality of Bayham received a written complaint from Mr. Fred Hermarur regarding the lack of required drainage on his properties, due to the continued malfunctioning of the No.l Municipal Drain. On November 6, 2008 Council appointed Spriet Associates to investigate the Drain No.l and prepare an Engineers Report regarding the reconstruction of the drain. On April 2,2009 a drainage meeting was held at the Municipal Offices, with the major land owners within the drain watershed, Mr.J.R. Spriet and Bill Knifton in attendance. Mr. J.R. Spriet explained his view of the drainage problem and gave a rough cost estimate to the land owners. The consensus of this meeting was that a new drain was necessary and for Mr.J.R.Spriet to complete his design. On September 23, 2009 a drainage meeting was held at the Municipal Offices, with all land owners within the drains watershed being invited to attend. 19 residents attended the meeting along with Mr. J.R. Spriet and Bill Knifton. Mr. Spriet provided maps of the proposed drain location and provided rough cost estimates to all parties in attendance. The major land owners confrmed that the new drain was necessary, and it needs to proceed. Staff Comments Section 78(1) of the Drainage Act allows a municipality to rebuilt or reconstruct an existing municipal drain without receiving a petition as required in Section 4 but on the report of an engineer appointed by it, undertake and complete the drainage worls as set forth in such report. Section 78(4) of the Drainage Act states all proceedings, including appeals, under this section shall be the same as on a report for the constn¡ction of a drainage works. The Clerk received Spriet Associates Report # 208321 dated September 28,2009 on September 30, 2009. On October I, 2009 the Notice of Public Meeting and a copy of the Engineer's Report was mailed to: (a) Every landowner within the area requiring drainage (as referenced in the report). (b) County of Elgin (Peter Dutchak's attention) (c) Municipality of Bayham's Road Manager ( Geny Lemay) Staff Report DR2009-008 regarding Municipal Drain No. 1 and ... Page 131 of 255 StaffReport DR2009-008 October 15,2009 (d) AnV pubic utility or road authority that may be affected (specificall¡ Amtelecom Inc., NRG, Hydro One). (e) Long Point Region Conservation Authority. (Ð The Ministry of Natural Resources (Aylmer Brancþ. (d) The Minister, of the Ministry of Agriculture, Food and Rural Affai¡s. The proposed drain reconstruction will be a closed tile drain in the approximate same location as the existing drain. A new Branch B is proposed, east of Tollgate Road to provide improved drainage to the lands in that area. The best time of year to construct this drain is in the late fall, when the crops are off the fields and there isn't significant rains. The land in the drain area is wet sand so a spring construction time is not suggested. For this reason, it is for the benefit of all parties involved to expedite these proceeding if possible so that construction may begin by mid November. Staff hopes that assuming no appeals are forthcoming, that tenders for construction can be sent out and ready for acceptance upon the 3d reading of the Provisional By-Law on Novemb er 5,2009 (20 days after the Court of Revision) and construction could commence 10 days after that as allowed by Section 58 of the Drainage Act, placing construction as early as November 16,2009. Strategic Plan Goals: Goal#S: Develop a new and improved infrastructure network Recommendations: THAT in accordance with Section 78 of the I)rainage Act, Council of the Corporation of the Municipality of Bayham hereby adopts Spriet Associates report #208321dated September 28, 2009, referred to as the rDrain No.l" report; AND THAT Provisional By-law #2009- 112 be given first and second readÍng; AND THAT the Clerk be directed to distribute copies of the Provisional By-law and Notice of the time and place of the first sitting of the Court of Revision to the affected parties pursuant to Section 46 (2) of the Drainage Act; AI\D THAT a date of November 5, 2009 be set for the first sitting of the Court of Revision. Respectfully submitted, Revierved By, BK Staff Report DR2009-008 regarding Municipal Drain No. 1 and ... Page 132 of 255 TTIE CORPORATION OF TTIE MUMCIPALITY OF'BAYIIAM BY-LAW NO. 2009-112 A PROYISIONAL BY.LA\ry TO PROVIDE FOR DRAINAGE WORKS IN TTIE MTJMCIPALITY OF BAYHAM IN TTIE COT]NTY OF ELGIN KNOWN AS TTIE MTJMCIPAL DRAIN NO. 1 WIIEREAS the Engineer Spriet Associates on behalf of the Municipalþ of Bayham in accordance with Section #78(L) of the Drainage Act, R.S.O. 1990, requests that the following lands and roads be drained by drainage works: o Part l,ots lU - 132, Concessions 6 and 7, Municipality of Bayham AND WIIEREAS, the Council of the Municipalþ of Bayham has procured Engineer Report No. 208321, prepared by Spriet Associates, dated September 28,2C09, which is attached hereto as Schedulê "L", and forms part of this By-Law. AIrID WIßREAS the estimated total cost of constructing the drainage work is $349,000.00; AND WIIEREAS the Council is of the opinion that the drainage of the area is desirable; NOW THEREFORE the Council of the Municipalþ of Bayham enacts as follows: 1. Engineer Report No. 208321, dated September 28,2æ9 and attached hereto, is hereby adopted and the drainage worla as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipalþ of Bayham may borrow, on the credit of the Corporation, the amount of $349,000.00, being the amount necessary for construction of the drainage works. 2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount borrowed less the total amount of, (a) grants received under Section #85 of the Act; (b) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection #61(3) of the Act; and (d) monies assessed in and payable by another municipality, and Staff Report DR2009-008 regarding Municipal Drain No. 1 and ... Page 133 of 255 3. 4. By-Iaw No. 2ffi9-112 -2-October 15,2009 such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at a rate not higher than the rate charged by a chartered bank of Canada. A special equal rate suffrcient to redeem the principal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule "A." to be collected in the same nunner and at the same time as other taxes are collected in each year for five (5) years after the passing of this by-law. For paying the amount of $26,629.00 being the amount assessed upon the lands and roads belonging to or controlled by the municipality, a special rate suffrcient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipalþ of Bayham in each year for five (5) years after the passing of this Provisional By-law to be collected in the same Íunner and at the same time as other taxes are collected. All assessments of $250.00 or less are payable in the first year in which the assessment is imposed. This By-law comes into force on the passing thereof and may be cited as the 'Municipal Drain No. 1'. READ A FIRST AND SECOND TIME this 15û day of October 2009. Prpvisionally adopted this 15tr day of October 2009. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of 2009. 5. 6. MAYOR CLERK Staff Report DR2009-008 regarding Municipal Drain No. 1 and ... Page 134 of 255 COURT OF'REVISION - MT]NICIPALITY OF BAYHAM Take notice that the Court of Revision of the Corporation of the Municþality of Bayham for considering and determining of Appeals to the said Court of Revision to the Assessment of By-law #2009-112 will be held in Council Chambers at THE BAYHAM MUNICIPAL OFFICE in Straffordville on November 5,2009 at 8:00 p.m. All notices of assessment appeal by an owner shall be served on the Clerk of the Municþality AT LEAST 10 DAYS PRIOR to the first sitting of the Couf. þ¡fs 6f p¿iling CLERK Staff Report DR2009-008 regarding Municipal Drain No. 1 and ... Page 135 of 255 Page 136 of 255 Municipality of Bayham Building Permits For The Month of September 2009 File: PlO Oct-02-2009 No.Date Roll #Permlt Holder Property Descrlptlon Building Tvoe V¡lue Permlt Fee Septic /Sewer Fee 93 l-Seo )-001-07600 Georee Bumett Ltd-i7556 Lakeshore Line replace exisitins septic system 4.500 350.0( 94 l-Seo 1-001-19507 feichroeb. Herman I Union Strea rne storey house ilatt sa¡age & deck 2195so ft 150_000 1260.0(175.0( 95 l-Sep )-001-08400 Hickman Mount Reconstruction 54732 Nova Scotia Line :epair fire damase to existins house 30.000 315-0( 96 2-Sep )-005-005l0solit Eicher. Lerov Sprinserhill Road rne storey house w/att garage & porch 346lsq ft 150.00(1727.0(350.0( 97 3-Sep )-007-07810 Peters. Abraham 54571 Ottersate Line :wo store¡¡ house Watt sarage 3621sq fr. prt bsmt 150-00(1865.0(350.0( 98 4-Seo )-004-10410 Man, Jeffrey 56562 Heritase Line :onstn¡ct patio depk to back ofhouse 328sq ft 3.00(75.0( 99 8-Seo 0-002-05200 Palmer. Georse 5359 Plank Road :onstruct Datio deck at back ofhouse l92so fr 1.20(75.0( 100 I l.Sen 0-007-06410 Fehr. Henru Sulloden Road ]onsFuct two storey house w/att saraee 254lso ft 200.00(1329.0(350.0( 101 I l-Seo 0-002-05300 Peters, John 5385 Plank Road ]onsFr¡ct one storey detached sa¡ase 432so ft 4.50(75.0( t02 I S-Seo ¿-001-34200 Guenther Homes Inc ]7 Wellineton Sheet interior alterations to rear entrancewav 3.50(103.0( 103 l7-Seo 0-005-13620 Horrelbeke. Ron 55767 Green Line :onstruct wood patio de¡k 320sq ft to house l-80(75.0( 104 l7-Sep 2-001-50700 Lamers. Steve 5334 Plank Road lemolish existine house 3.00(75-0( 105 22-Sep 2-00141300 Neumann. Arved l6 Chatham Stea ]onstn¡ct 2 patio decks l44sq ft 1.00(75.0( 106 23-Sep 4-00r-r9546 Redekop. Peter 50 Centre Steet cne storey house ilatt saraee 2344so ft 200.00(1248.0(175.0( 107 25-Sep 0-004-19400 Braun, Abram 9444 Plank Road rebuild existine deck to front ofhouse l80so ft 2,00(75.0( 108 25-Sep 0-004-29200 Veranova Properties Limited 9250 Old Chapel Sheet lernolish existins house 19,00(75.0( 109 28-Sep )-007-01708 DeBuda, Rebecca 3080 Richmond Road install wood burninp stove 2.00(75.0( 110 30-Sep 0-007-04600 Dyck, Gerhard 53363 Talbot Line install septic system in trailer for seasonal helo 6.00(350.0( September-09 931.500 8.522.00 2100.0r 2OO9YEARTODATE 6.879548 46.584.00 8300.0( September-O8 1.711.20(12.919.00 2675.0r ¿OOEYEARTODATE 7.591.691 63.508.00 8075.0( sMl0/13/2009 cxcel\monthly\buildper Prepared by: B u i l d i n g P e r m i t R e p o r t f o r p e r i o d e n d i n g S e p t e m b e r 3 0 , 2 0 0 9 . . . . P a g e 1 3 7 o f 2 5 5 Page 138 of 255 lnvoice Date Type Cheque Cheque Amount Number 2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1010112009 10/01/2009 9:434M OOOO23 AAROCAGGREGATES LTD JO5882O GRAVEL 08/31/2009 t 2,542.31 007233 Cheque Amount - 2,542.31 OO1O8O ABRAHAM PETERS o47 zoNlNG APP FEE - DEPOSIT O9t29t2o19 I 1,000.00 007234 Cheque Amount - 1,000'00 001348 ADVANCED ENVIRONMENTAL CORP. 990382186 SUBSTANCES SURVEY 0313112009 I 2,682.75 007235 Cheque Amount - 2'682'75 000049 AMcTozoNE I fall meeting zoNE 1 FALL MEETING O9t29t2OO9 I 50.00 007236 ChequeAmount- 50.00 001471 BLUEWAVEENERGY 40g2s373238620 OIL DRUMS 09/18/2009 I 1J5420 007237 40g23g7g2g8gg5 SHELL DRUM DEPOSIT 09118/2009 c '52'50 007237 Cheque Amount - 1'701,70 000160 CANONCANADAINC. 629g127 QUARTERLY METER B|LL|NG O9t21l2o19 I 749.19 007238 Cheque Amount -749.19 OO160.I CAROLYN KRAHN supplies MUSEUM SUPPLIES 0912512009 I 31.97 007239 Cheque Amount - 31.97 001567 COUNTY OF OXFORD ARCHIVES repair CLEAN & REPAIR MAP 09t0212009 I 630.00 007240 ChequeAmount- 630'00 000218 cuPE LOCAL3S sept'o9 remit uNloN DUES o9t29l21}9 I 365.22 OO7241 Cheque Amount - 365.22 OOO25O DEL-BAC SALES LIMITED 203a27 SUPPLIES 09111t2009 I 304"17 007242 Cheque Amount -304.17 OO1110 DOUGANDERSON medical DRIVERS MEDICAL Cheque Amount -1 15.00 OOO283 ED MATTHEWSCARPENTRY REPAIR DOOR - STRAF LIBRARY 0911812009 I 31.50 007244 REPAIR DOOR - STRAF LIBRARY 09/18/2009 I 31 .50 OO72M 09/16/2009 I 115.00 007243 010163 01 01 64 Page 1 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 139 of 255 lnvoice Date Type Cheque Cheque Amount Number 2009.07.22 6.3 9050 010165 010166 0r0167 010168 048 001493 GERRYLEMAY 38015363 38015378 38015384 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1010112009 REPAIR DOOR - MEDICAL BLDG O9/I812009 REINSTALL WEST WALL FI-AG POLE BASE REPAIR REPAIR DOOR & SIGN - PB LIBRAF O9/18/2009 Cheque Amount - 10/01/2009 9:434M 09/l 8/2009 09ñ8/2009 83.76 007244 126.00 007244 158.20 0072M 31.50 007244 001287 FESTIVALS & EVENTS ONTARIO 11606 MEMBERSHIP FOR 20IO 000346 FORM & BUILD SUPPLY INC 303802 GEOTÐCTILE OOO357 G& K SERVICES CANADA INC 1518455573 001603 GERHARD & MARIA DYCK 0912212009 I 462.46 231.00 007245 o07246 007250 007251 007252 007253 007254 Cheque Amount -231.00 52't.500912312009 I Cheque Amount - SHOP TOWELS, FLOOR MATS O9I17I2OO9 I Cheque Amount - ZONING APP FEE. DEPOSIT o9t29t2009 I Cheque Amount - 521.50 235.88 007247 235.88 330.00 007248 BLOCKS BLOCKS BLOCKS 09t2812009 09/30/2009 09/30/2009 330.00 237.30 007249 79.10 007249 158.20 007249 OOO377 GILLES THERRIEN 401 DRAIN & DITCH REPAIRS OOO991 HORVATHAUTOPARTS 1 94631 000446 JACKIE BOOTLE Sep15-Oct15/09 001602 KATHYDAVIS 049 VINYL DECALS Cheque Amount - 09/rsl2009 I Cheque A¡nount - 09fi612009 I Cheque Amount - MANAGER FEES, PHONE, PI.ANNE O9I25I2OO9 I Cheque Amount - MINOR VARIANCE APP FEE 09t2912009 I Cheque Amount - 474.60 6,218.63 6,218.63 't51'.42 151.42 804.09 804.09 1,000.00 OOO5O5 KEYSTONE COMPUTER RESOURCES 09t2112009 I 1,000.00 9,040.00200900066COMPLETE CARE Cheque Amount -9,040.00 Page Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 140 of 255 Gheque Cheque Amount Number OOO5I9 KYLEKRUGER conference amcto CONFERENCE EXPENSES 001604 LEXISNEXIS CANADA INC. 10074590 2O1O BLDG CODE ACT OOI316 LONDON EMPLOYEE Sept678509 CONSULTATIONS 000619 MUNICIPAL HEALTH & SAFETY 200s1041 000633 NATURAL RESOURCE GAS LIMITED 2009.07.22 6.3 9050 000319 I 001 98 Sep E1237&01 SepÊ14212-0'l Sep E22380-01 Sep E24200-01 Sep E45,{07{1 Sep E45409-01 Sep E45410-01 Sep E51600{1 Sep F19290-01 Sep F20600-01 Sep F26864-01 Sep G06210-01 Sep G06305-01 Sep G06307-0í Sep G15700-01 Sep G40407-01 000658 oMERS 04100 Sep'09 000685 PATWATTERS workboots UTILITIES - FIREHALL UTILITIES - MED BLDG UTILITIES - PUMP#5 uïLtTtEs - s.c.c. UTILITIES. OFFICE UTILITIES. PUMP#2 UTILITIES - STRAF LIBRARY UTILITIES - GARAGE UTILITIES. EDISON MUSEUM UTILITIES - V.C.C. UTILITIES - PUMP#6 UTILITIES - PB LIBRARY UTILITIES - MARINE MUSEUM UTILITIES - PB FIREHALL UTILITIES - PB OPP OFFICE UTILITIES - PB WORKS GARAGE SEPT'09 REMIT WORKBOOTS FUSES TISSUES Cheque Amount - 09t2912009 I 09t1512009 I Cheque Amount - CHAINSAWOPERATORCOURSE O9I28I2OO9 I Cheque Amount - MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register-'1010112009 09t29t2009 I Cheque Amount - 09t2412009 I Cheque Amount - 10/01/2009 9:43AM 288.31 007255 288.31 103.43 oo7256 103.43 307.13 007257 307.1 3 236.25 007258 09t1812009 09t1812009 0911812009 09/18/2009 09/1 8/2009 09/18/2009 09/18/2009 09/18/2009 0st21t2009 09t2112009 0912112009 0912212009 091221200s 09t2?/2009 0912212009 09t2212009 236.25 20.08 007259 13.41 007259 16.56 007259 69.59 007259 33.81 007259 13.55 007259 13.41 007259 22.80 007259 12.08 007259 36.14 007259 13.55 007259 12.08 007259 24.13 007259 12.08 007259 12.08 007259 12.08 007259 Cheque Amount - 08t2112009 I 14,643.02 200.00 337.43 14,U3.02 007260 007261 007262 007262 Page Cheque Amount - 07t11t2009 0111012009 200.00 4.51 9.57 OOO7IO PORT BURWELL HOME HARDWARE Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 141 of 255 2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- 1010112009 1010112009 9:434M lnvoice Date Type Cheque Cheque Amount Number 106151 1 0621 6 106263 10æ14 106690 106728 106860 106868 107201 107231 107442 107761 107783 107913 1 07988 108252 I 08259 108512 109224 109386 109535 109552 109693 109699 109857 1 10158 110174 110264 1't0453 110716 110730 11076/. 1',l0809 1 I 0958 r'r 0997 1 1 1051 111070 111131 111211 111270 I I 1365 CABLE TIES PLIERS NUTS STAIN LIGHTS GARBAGE BAGS, CAN LIGHT LIGHTS PAPER TOVVELS, TISSUES TISSUES BRUSHES, COMPOUND CARRIAGE BOLTS CARRIAGE BOLTS BRUSHES, REFILLS PAINT GARBAGE BAGS REPELLENT LIGHT GARBAGE BAGS SOAP, TISSUES PAINT CARRIAGE BOLTS TISSUES, PAPERTOWELS KITCHEN SHEARS LIQUID SOAP GLOVES, RAID, PESTICIDES BRUSH, TAPE, MOP, CLEANERS FAN GLOVES GLOVES LIGHT RAID MOP HANDLES, REFILLS THINNER PAPERTOWELS BOLTS CEMENT LIGHTS. TAPE, GARBAGE BAGS PAINTS, BRUSHES THINNER, CLOTHS, TAPE PAINT 06/0r/2009 I 0610212009 I 06/03/2009 I 06/05/2009 I 06/08/2009 I 06/09/2009 I 06t1112009 I 06t11t2009 I 06/1512009 I 06t15t2009 I 0a11912009 I 0612312009 I 06t2312009 I 0612512009 I 06t2612009 I 06t2912009 I 0612912009 I 07t0212009 I 07t10t2009 I 07t1112009 I 0711s12009 r 07fi3/2009 I 07t1512009 I 07t1512009 I 07t17t2009 r 07t2212009 r 07t22i2009 I o7t2812009 I o7t3'v2009 r 0810412009 I 0810412009 I 08t0412009 I 08t04t2009 r 0810712009 I 08/08/2009 I 08/10/2009 I 08t10t2009 I 08t1112009 I 0811212009 I 0811312009 I o8t1412009 I 6.75 007262 15.81 007262 14.09 007262 29.35 007262 20.28 007262 36.89 007262 6.75 007262 18.04 007262 93.77 007262 41.80 007262 15.78 007262 5.09 007262 10.'t7 007262 20.28 007262 32.74 007262 40.67 007262 20.32 007262 12.42 007262 40.67 007262 33.42 007262 6.20 007262 8.48 007262 68.11 007262 7.90 007262 16.94 007262 21.08 007262 69.41 007262 31.63 007262 11.27 007262 11.27 007262 6.77 007262 9.59 007262 16.90 007262 3.25 007262 9.36 007262 0.66 007262 3.38 007262 18.12 007262 70.09 007262 18.79 007262 83.19 007262 Page Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 142 of 255 lnvoÌce Payee Number lnvoice Date Type Cheque Cheque Amount Number 2009.07 .22 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 1010112009 WATER BOTTLE - REFILL 0811512009 I 4.00 007262 08/10/2009 I 45.10 007262 0811712009 I 38.77 007262 08/18/2009 I 9.01 007262 08t1812009 I 27.28 007262 MASKING TAPE, DISPENSOR OSI18I2OO9 I 20.85 007262 08t2512009 r 16.94 007262 0812712009 I 4.51 007262 1010112009 9:434M 11't455 1',t1545 111578 I I 1600 I I 1604 1 I 1655 112073 112183 NUTS, BOLTS, JUG PAINT BRUSHES PAINT PHOTOCELL SILICONE SEAL Cheque Amount - 1,188.02 OOO733 R&RREFRIGERATION 2864 REpAtR HEATTNG & AC - pB LBRY O9t1812009 I 332.75 007263 Cheque Amount - 332'75 OOl600 RANDY I.AUR BURNER SERVICE straf firehall ELECTRICAL BOXES, THERMOSTI Ogt15l201g I 10,629.40 007264 Cheque Amount - 10,629.40 OOO742 RBC LIFE INSURANCE COMPANY 21842 Aug '09 remit AUGUST'09 REMIT 08/31/2009 I 68.15 007265 Cheque Amount -68.15 OOO77O RODGER MARTIN #6 '09 #7'09 JUNE'09 K-9 CONTROL 06/30/2009 I 1,050.00 007266 JULY'09 K-9 CONTROL 0713112009 I 1,102.50 007266 Cheque Amount - 2,'152.50 OOO832 SPRIETASSOCIATES 0$0489 NO.I DRA|N-SURVEY&REPORT 0912812009 t 48,121.50 007267 Cheque Amount - 48,121.50 OOI599 STEVEADAMS reimburse expenses WORKBOOTS, MILEAGE Ogl25l201g I 227.07 007268 Cheque Amount - 227.07 OOO857 STRONGCO EQUIPMENT 953375 REpAtRAtR COND|T|ONTNG 0912812009 I 2,491.62 007269 Cheque Amount - 2,491.62 OO1418 TELUS 0162424801212349014 MOBILE HIGH SPEED 09/05/2009 t 54.29 007270 o'16242498012t2349014 MOBILE HIGH SPEED 09/05/2009 I 54.29 007270 0162424980't2/6366069 CELL PHONE - B KNTFTON 09/05/2009 I 27.73 007270 016242498012t6780758 MOBILE HIGH SPEED 09/05/2009 t 54.29 007270 OOO888 THORNTON'S LOCKWORKS Cheque Amount -190.60 Page 5 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 143 of 255 lnvoice Payee Number lnvoice Date Type 2009.07.22 6.3 9050 NEW LOCK OOlOO2 TILLSONBURG FIRE & SAFETY EQUIPMENT 12479 12480 000986 WORKPI.ACE SAFETY & INSURANCE 1625314 Sep'09 SEPT'09 REMIT 09t2912009 I 't97.40 007271 Cheque Amount - 197.40 Cheque Amount - 1,939.54 Cheque Run Total - 126,,146.45 MUNICIPALIW OF BAYHAM Accounts Payable Royal Bank Cheque Register -'1010112009 1O1O112009 9:434M 9513 Cheque Amount - 154.82 OOO91O TOWN OF AYLMER tvc6726 DOORS OPEN CONTRTBUTTON 0910412009 I 500.00 007273 Cheque Amount - 500.00 OOO945 VANBREE DRAINAGE & BULLDOZING Job No.206065 OTTER'S EDGE DRAIN 0812512009 I 12,495.62 007274 ANNUAL TNPSECTION - RANGE 0912U2009 I 77.41 007272 ANNUAL INSPECTION - RANGE 09t2U2009 t 77.41 007272 Cheque Amount - 12,495.62 09t2912009 I 1,939.54 007275 Page 6 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 144 of 255 2009 07.22 6.3 9050 MUNICIPALITY OF BAYHAM 1010112009 10:534M Accounts Payable Royal Bank Cheque Register- 1010112009 OOO71O PORT BURWELL HOME HARDWARE 111095 I-ATEX PAINT GLOVES 0811712009 I ',11.27 007276 Cheque Amount - 1'1.27 Cheque Run Total - 11.27 Page 1 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 145 of 255 2009.07.22 6.3 9050 10/05/2009 9:424MMUNICIPALITY OF BAYHAM General Ledger Posting Summary Trace: 010091 Report Date: l0/05/2009 Accounts Payable Voided Gheque Fiscal Year: 2009 Posted By: SANDRA Date: 10/05/2009 01-0100-1030 General bank 01-0100-1950 Accounts PayableTrade CDIST wrong amount refunded CDIST wrong amount refunded Void Chq: 7234 ABRAHAM PETERS Void Chq: 7234 ABRAHAM PETERS Total Debits Tot¡al Credits Net Posting 1,000.00 -1,000.00 1,000.00 -1.000.00 0.00 Page Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 146 of 255 Cheque Cheque Amount Number 2009.07 .22 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 10/08/2009 OOOO23 AAROCAGGREGATES LTD J058953 CRUSHED STONE 0912812009 t 279.68 007277 ChequeAmount- 279.68 OO1O8O ABRAHAM PETERS 047 ZONING APP FEE - DEPOSIT 0912912009 I 1,000.00 007278 047 - reverse REVERSE CHEQUE - WRONG A¡ifT 09/29/2009 C -1,000.00 007278 047' REFUND PORT|ON OF ZONTNG FE 10105/2009 r 338.00 007278 GhequeAmount- 338.00 001391 AFFORDABLE PORTABLES 15568 UN|T RENTAL - TNTERP CENTRE 09/30/2009 r 136.50 007279 ChequeAmount- 136.50 OOOO52 AMTELECOM COMMUNICATIONS 0060257907 october INTERNET - OFFICE 1010112009 I 85.00 007280 0060341982 Oc{ober INTERNET - EDISON MUSEUM 1010112009 I 48.25 007280 0060408229 October INTERNET - MARINE MUSEUM 1010112009 I 48.25 007280 0060493387 october INTERNET- GARAGE 1010112009 I 28.30 007280 ChequeAmount- 209.80 OOOO6O ANNEX PUB. & PRINTING INC subsøipt renewal CANADIAN FIREFIGHTER 1010112009 I 34-52 007281 Cheque Amount - 34.52 001337 AROUNDABOUTBAYHAM ads FIRE PREVENTION ADS 0912912009 I 92.40 007282 Cheque Amount - 92.40 OOOOSI AYLMERTIRE 0000057422 REPAIR FI-AT OOOOO58O39 INSTALLTIRES OOOO9I BARRYR.CARD 212012-26 LEGALFEES 212013-26 LEGALFEES OOOO93 BATTLEFIELD EQUIPMENT RENTALS 14078501 ROLLER 0812712009 I 132.78 007283 0812812009 r 96.05 007283 Cheque Amount - 228.83 10lo'U2009 I 37.28 007284 10t01t2009 I 410.03 00728r'. 10/08/2009 3:37PM Gheque Amount -447.31 0912912009 r 1,578.66 007285 Cheque Amount - 1,578.66 OO1606 BREATHE ARCHITECTS quote PRELIMINARY DESIGN DRAWINGS 1Ùl02l20Ùg I 5,250.00 007286 OOO95I CARPETONETILLSONBURG Cheque Amount - 5,250.00 Page 1 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 147 of 255 lnvoice Date Type Cheque Cheque Amount Number 2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 10/08/2009 CG903262 CARPET, MOULDING 09/30/2009 I 367.26 007287 Cheque Amount - 367.26 000175 CEDAR STGNS 16639 S|GNS 0912812009 I ',1,123.76 007288 16669 FEDERAUPROVTNCTAL SrcNS 10t01t2009 t 527.67 007288 Cheque Amount - 1,651.43 OOO2OO CODE 4 FIRE & RESCUE INC 109645 AIRBAG TESTING 0912812009 I 904.00 007289 ChequeAmount- 904.00 OOO272 DYNAMIC FLUID PRODUCTS INC t92677-O PLUGS 0912412009 I 133.34 007290 t-92777-0 QUICK COUPLERS 1010712009 t 177.91 007290 Cheque Amount - 3'11.25 OOO299 ELGIN PURE WATER 0000154172 MONTHLY RENTAL 1010112009 I 106.58 007291 GhequeAmount- 106.58 000316 EQUIPMENT CENTRE SIMCOE LTD 1052344 ROTO HAMMER 0913012009 I 38.42 007292 Cheque Amount - 38.42 OOO357 G& K SERVICES CANADA INC 1518/;61170 SHOP TOWELS, FLOOR MATS ',1010112009 I 240.59 007293 Cheque Amount - 240.59 000367 GENERALCHEMICAL 90270255 ALUMSULFATE 0912512009 I 347.30 007294 Cheque Amount - 347.30 000376 GIBSON BENNETT misc legal fees LEGAL FEES 0912812009 I 755.57 007295 Cheque Amount - 755.57 001605 GLENALWARD reimburse credit CREDIT ON WATERySEWER ACCT 1010212009 I '112.13 007296 Cheque Amount - 112.13 001538 GROUND EFFECTS I.ANDSCAPE & DESIGN 275 CEMETERY CARE & PRPTY CLEAI' 09/30/2009 I 2,079.00 007297 Cheque Amount - 2,079.00 OOO395 H. BROEREQUIPMENT 157140 STARTER MOTOR 0912212009 I 256.51 007298 10/08/2009 3:37PM Cheque Amount - 256.51 Page 2 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 148 of 255 Cheque Cheque Amount Number 001258 HENNESSYGIBSON HOGAN 2009.07.22 6.3 9050 15283-20 LEGAL FEES OOO427 HYDRO ONE NETWORKS INC MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- 10/08/2009 Cheque Amount - 1 0/08/2009 3:37PM 1010212009 I 1,238.52 007299 Oct 01 181-23005 Oct 12650-91004 Oct 18850-12458 Odt'1897144027 Oct 18971-52001 od-25250-12302 Oct 28799-40004 Oct 3,Í853-01007 Oc|43850-1245'l Oct 5025G'12458 Oct 56450-12330 oc.75250J12272 oc''.87770-20012 Oct93850-12278 Oct 93850-91019 000217 |B|GROUP 215385 000466 JtMMtJONS 32293 10110477497 101 10483456 UTILITIES - INTERP CENTRE UTILITIES - PUMP# 8 UTILITIES - PB LIBRARY UTILITIES - METER CHAMBER UTILITIES - BOOSTER PUMP UTILITIES - PB OPP UTILITIES - PUMP#,I UTILITIES - BEACH WASHROOMS UTILITIES - PB CENTENN PARK UTILITIES - MARINE MUSEUM UTILITIES. BOAT LAUNCH UTILITIES - PB LIGHTHOUSE UTILITIES - EDISON MUSEUM UTILITIES - PB FIREHALL UTILITIES. PUMP#7 1,238.52 46.18 007300 124.61 007300 158.58 007300 38.08 007300 67.10 007300 47.52 007300 234.51 007300 118.20 007300 78.80 007300 105.27 007300 51.24 007300 43.49 007300 117.75 007300 't39.69 007300 62.25 007300 10t01t2009 10t0112009 10t0112009 10t01t2009 10t0112009 10t0112009 10t01t2009 10t01t2009 10t01t2009 'tol0112009 1010112009 10t0112009 10t01t2009 't0t01t2009 'tot0'U2009 Cheque Amount - CONSULTING FEES 09t2512009 I Cheque Amount - MONTHLY UNIT RENTAL 09/30/2009 I Cheque Amount - 000526 I.AEMERS TRUCKING LTD 379 REPAIR WIRING, REPI-ACE STAR'T O9/2Z2OO9 I 000605 MICHELIN NORTH AMERICA D40002652932 INSTALL & ROTATE TIRES 000614 MOBIL STRIPING & SWEEPING LTD 29164 PAVEMENTMARKING OOO6I7 MUDFORD FAMILY FOOD TOWN 09/0r/2009 I Cheque Amount - 08t2612009 09/18/2009 3,962.03 308.70 1,433.27 3,962.03 007301 007302 007303 007304 007305 007306 007306 308.70 101.70 Gheque Amount - 09/03/2009 I 101.70 2,588.60 Cheque Amount -2,588.60 1,933.31 SUPPLIES SUPPLIES 1,933.31 12.17 11.98 Page Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 149 of 255 lnvoice Payee Number Cheque Cheque Amount Number 2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Regíster - 10/08/2009 Cheque Amount - 24.15 001480 NEWRO SALES (2004) LTD 65863 SUMP PUMP 0912312009 I 480.25 007307 Cheque Amount - 480.25 000642 NOELSCONSTRUCTION POUR FOOTTNG - SALT SHED 0912512009 I 9,004.39 007308 POUR FLOORING - SALT SHED 0912512009 I 15,222.71 007308 Gheque Amount - 93.98 10/05/2009 I 288.75 007311 0912512009 I 1,255.04 007312 09/30/2009 I 1,239.96 007312 09/1112009 I 23.96 007314 09118t2009 I 36.44 007314 Cheque Amount - 24,227 ''lO 000647 NORFOLK DISPOSAL SERVICES 120773 GARBAGE DISPOSAL 09/30/2009 I 38,077.39 007309 Cheque Amount - 38,077.39 000655 OHSCANADA 211286+81 SUBSCRIPTION 000662 oNTARTO ASSOCIATTON OF registration MIDTERM MEETING 000679 OXFORD SAND & GRAVEL LTD INOOIO5855 GABION STONE INOOIO5947 GABION STONE 09t1712009 I 93.98 007310 Cheque Amount -288.75 Cheque Amount - 2,495'00 OOO71O PORT BURWELL HOME HARDWARE 7221 og}2200g 0910212009 I 4.50 007313 7227 TUBING 09/03/2009 I 2'68 007313 7228 WASP TRAPS 09/03/2009 I 14.67 007313 7298 PAINT, PAPERTOWELS 09t0412009 I 40.00 007313 7250 GARBAGE BAGS 09/08/2009 I 40.67 007313 7288 RECYCLE BOXES 0911712009 I 257.37 007313 7916 oRANGE GARBAGE BAGS 09t2812009 I 7.65 007313 73',t7 COIL NOTEBOOKS 09128t2009 I 5.63 007313 Cheque Amount -373.17 OOO727 PUROI-ATOR COURIER LTD 406205803 COURIER SERVICE 406268713 COURIER SERVICE 89r513 891 51 4 OOO737 RAMONA PEIDL 237358 237359 10/08/2009 3:37PM Cheque Amount - 60.40 SEPT'09 CLEANING - S.C.C. 0913012009 I 1,141'00 007315 SEPT'09 CLEANING - V.C.C. 09/30/2009 I 435.50 007315 Page 4 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 150 of 255 Gheque Cheque Amount Number 2009.07.22 6.3 9050 237360 SEPT'09 CLEANING OOO747 REID'S PRE-CAST CEMENT PRODUCT 6174 STEELCULVERT, COUPLER 6268 BIG'O", COUPLER, REDUCER 6332 GRATES, CATCH BASIN 6354 CATCH BASIN, TOP 6359 RISERS 6376 CULVERT, COUPLERS OOO752 RESQTECH SYSTEMS INC 0001 0r 36 000870 TBsc 2677 2678 2688 OOI418 TELUS SPECTACLE KIT 000886 THERRIEN'S EXCAVATING 404 INSTALL CULVERT & DIG DITCH 1010612009 I Cheque Amount - 001002 TILLSONBURG FIRE & SAFETY EQUIPMENT 12526 INSPECT AIR CYLINDERS 09t29t2009 I MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- 10/08/2009 09/30/2009 Cheque Amount - 09t0212009 09/10/2009 0912212009 09t2512009 09t2812009 09/30/2009 Cheque Amount - 09t1112009 I Cheque Amount - CHECKING & PROCESSING PAGEI O9I21I2OO9 REPAIR CHARGER O9I21I2OO9 MINITOR V BATTERY 10/06/2009 Cheque Amount - r0/08/2009 3:37PM 966.00 007315 2,542.50 227.85 007316 44.70 007316 4,393.44 007316 366.12 007316 122.04 007316 277.61 007316 5,431.76 566.13 007317 01 589476201 5 DOLLAR POOL SAVINGS 01589476201512005876 CELL PHONE - P GROENEVELD 01589476201516171156 CELL PHONE - G LEMAY 01589476201516197656 CELL PHONE - A SWANCE 015894762015/6365709 CELL PHONE - PB FIRE DEPT 01589476201516365787 CELL PHONE - ROADS DEPT 1 0I5894762015/6366178 CELL PHONE. STRAF FIRE DEPT 015894762015/6366198 CELL PHONE - E BRADFIELD 015894762015/6366368 CELL PHONE - E ROLOSON 0't5894762015/6369464 CELL PHONE - K KRUGER 015894762015/66899s5 CELL PHONE - B BUTLER 015894762015/9021249 CELL PHONE - ROADS DEPT 2 0912712009 0912712009 09t27t2009 0912712009 09t2712009 0912712009 0912712009 09t2712009 o9t27t2009 0912712009 0912712009 09t2712009 213.40 -186.07 63.90 47.86 49.72 44.86 45.09 44.86 223.66 172.51 74.02 52.05 M.86 c I I I I I I I I I I I 566.13 10.17 128.82 74.41 007318 007318 007318 007319 007319 007319 007319 007319 007319 007319 007319 007319 007319 007319 00731 I 007320 007321 Cheque Amount -677.32 3,953.25 3,953.25 100.74 OOO895 TILLSONBURG HOME BUILDING Cheque Amount -100.74 Page Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 151 of 255 Cheque Cheque Amount Number 2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 10/08/2009 851562 BATTERIES 09/15/2009 I 27.90 007322 Cheque Amount - 27.90 OO157I TOWN¡ OF TILLSONBURG 648 ANNUAL PUMP TEST 0911412009 I 57.75 007323 Cheque Amount - 57.75 OOO9I3 TOWNSHIP OF MAI-AHIDE 09,65 |NFO TECHNOLOGY- OCTOBER 03t1112009 I 258.30 007324 ChequeAmount- 258.30 OOO925 TRILLIUM RAILWAY COMPANY PCK15O3 SIGNALS 1010112009 I 560.98 007325 ChequeAmount- 560.98 OOO93O TSCSTORES L.P. 181013968 HEAT GUNS 0912112009 I 39.54 007326 181025901 |áUNDRY DETERGENT 10ßa2009 I 7.90 007326 Cheque Amount - 47.M OO1O59 WILLIAM KNIFTON OBOAconference OBOACONFERENCE EXPÊNSES 10/08/2009 I 596.86 007327 Cheque Amount- 596.86 OOO982 WLTSIE TRUCK BODIES LTD 21983 D-TENT CLIP 09t2412009 I 132'78 007328 Cheque Amount - 132'78 OOO99O ZAP'S TREE AND LAWN SERVICE 00001396 TREE REMOVAL 09/30/2009 I 1,501.50 007329 Cheque Amount - 1,501.50 Cheque Run Total - 110,120.67 10/08/2009 3:37PM Page 6 Cheque Register being Cheque #7233 to Cheque #7329 inclusive... Page 152 of 255 FEDL TAX NR TAX PROV TAX ET CONT QPIP CAN PEN QC PEN QC HSF ON EHT ItB HET NL HAPSET lOT STATS CHEQUES DEPOS I TS US DEPS DED DÊPS TOT NPAY RRSP RTI TOT PAYROL SERV CHRG GST PST GRAND TOT 94a.2L 2,567 .46 L,OO2.2L r5,410.68 37,709.58 50.00 37 ,759.58 5L,L70.26 rr7.73 5.89 5I ,293.88 ADJUST-DR r54,30 I54.50 154.50 154.50 EoRt¡l l{UNICIPALITY OF BAYHAH TOT PACKETS - 2 CURRENT 8,892. E0 ADP CANADA PAYROLL TECHNOLOGIES DAILY UPDATE REPORT COIIPANY TOTALS ADJUST.CR CURRENT TOTAL E, 892 . E0 I,102.5I 2,567 .46 L ,OO2.2t 15,56t,9E 37 ,709.58 50.00 37 ,759.58 5L ,324.56 LL7 -73 5.89 5L,448.LE OF SERVICE CHARCES RUN: SEP 22 2OO9 NO: A PAGE:1214 GST REG: 100057413 RTO004 COì{PANY PAGE: 3 DEBIT DATE: SEP 25, 2009 DATE 0F PAY: SEP 25, 2009 YTD TOTAL 181,643.43 FEDL TAX NR TAX PROV TAX 35,454.04 EI CoNT QPIP 88,50 I .54 CAN PEN QC PE}'I QC HSF 2L ,220.74 0N EHT I{B HET NL HAPSET 326,ALg.56 T0T STATS 56,607 .50 CHEQUES 77L,489.37 DEP0STTS US DEPS I,OOO.OO DED DEPS 629,096.87 T0T NPAY RRSP RTI L,L55,9L6.42 TOT PAYROL 2,A73.67 SERV CHRG r45.69 GST PST I , I 58 , 935 , 78 GRAND TOT UNITS CHARGE I 46.00 YTD ADJUST CHARGE ITEII 19.08 PAYROLL RUNS 12.00 ITE}I UN ITS SALARIED T{ORKPAYS 2L PAY ADVICE FOLD 55 TOTAL S./C SUBJECT TO GST IS: TOTAL PAYROLL DEBIT IS CHARGE 55.5t 7 .26 ANALYS I S I TEII HOURLY IdORKPAYS COURIER FEE 1t7.73 UNITS L2 1 51,448.I8 DEBIT INFORIIATION: 003 05102 l0lI923 C h e q u e R e g i s t e r b e i n g C h e q u e # 7 2 3 3 t o C h e q u e # 7 3 2 9 i n c l u s i v e . . . P a g e 1 5 3 o f 2 5 5 SORW ì{UNICIPALITY OF BAYHAIT TOT PACKETS - CURRENT FEDL TAX A,759.69 NR TAX PROV TAX EI CoNT aoo.72 QPIP cAN PEN 2,437.50 QC PEN QC HSF 0N EHT 998.62 rB HET NL HAPSET T0T STATS L2,996.53 CHEQUES DEPoS ITS 37 , 968 . 55 US DEPS DED DEPS 50. OO TOT NPAY 58,018.55 RRSP RTI ADP CANADA PAYROLL TECHNOLOGIES DAILY UPDATE REPORT COI{PANY TOTALS ADJUST-CR CURRENT TOTAL 8,759 .69 aoo.72 2,437 .50 994.62 L2,996.83 57,968 .35 50.00 38,018.33 51 ,0 I4,86 L27.92 6 .40 51,149. 18 ANALYSIS OF SERVICE CHARGES RUN: OCT 6 2OO9 NO: A PAGE:1409 GST REG: 100057413 RTO004 COIIPANY PAGE: 5 DEBIT DATE: OCT 7' 2OO9 DATE OF PAY: OCT 9, 2OO92 ADJUST-DR TOT PAYROL SERV CHRG GST PST GRAND TOl RUN DATE sEP 50 2009 5r , 0 14.86 L27 .92 6 .40 5I, r49. I8 ITEI{ UNITS SALARIED WORKPAYS 2L PAY ADVICE FOLD 32 TOTAL S./C SUBJECT TO GST IS: TOTAL PAYROLL DEBIT IS YTD ADJUST CHARGE ITEI{ L7.49 PAYROLL RUNS 24 -OO YTD TOIAL I90,405.12 FEDL TAX NR TAX PROV TAX 36.254.76 El C0NT QPIP 90,938.84 CAN PEN QC PEN QC HSF 22,2L9.36 0N EHT ltB HET NL HAPSET 559,816.08 TOT STATS 56,607 .50 CHEQUES 809,457 .70 DEPOSITS US DEPS I, O5O. OO DED DEPS 867,LL5,20 TOT NPAY RRSP RTI L,206,93L.28 TOT PAYROL 5,001.59 SERV CHRG 150.09 GsT PST 1,210,082.96 CRAND T0T UNITS CHARGE t 46.00 CHARGE ITEI{ 35.39 HOURLY I{ORKPAYS 7.04 COURIER FEE UNITS I UNITS I1 2 CHARGE RUN DATE 12.00 L27 -92 5I,I69.t8 DEBIT INF0RIIATIoN: 005 05102 101I923 THE ABOVE ANALYSIS INCLUDES UNCOLLECTED FEES FOR THESE PREVIOUSLY PROVIDED SERVICES/ITE}IS ITE}I COURIER FEE ITEI{UNITS CHARGE C h e q u e R e g i s t e r b e i n g C h e q u e # 7 2 3 3 t o C h e q u e # 7 3 2 9 i n c l u s i v e . . . P a g e 1 5 4 o f 2 5 5 q CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Suzanna Dieleman Mantel, Treasurer SUBJECT: Capital Budget 2010 DATE: October 6,2009 FILE: F05.10 NUMBERz F2009-42 Purpose: To present the 20 1 0 capital budget to council for deliberation and approval. Background: To improve council's planning abilities, the budget documents project capital expenditures over a three-year period. Only the 2010 capital budget will be adopted at this time. The other two years may be accepted in principal and will be open for future debate and/or amendments at council's discretion or changes in circumstances. Capital Overview: As in the previous year, the capital spreadsheets have been modified to recognize the changes in accounting under PSAB. Listed first are proposed tangible, capital purchases andJor construction of capital items. The fourth page lists the intangible items, such as studies, and capital items that are below the threshold for asset management purposes. Low value, routine purchases have all been incorporated into the operating budget. The capital budget is presented in three statements. The first is the projected three-year capital expenditures only (no funding). The second is in the format that council has seen in previous years. Expenditures for 2009 are detailed by department and the corresponding funding of these items is identified on the right. Deliberations will focus on this statement. A third statement sets out all items for which cash must be raised but is not considered a capital purchase. This is, generally speaking, the provision for reserve allocations. The bulk of the capital tax levy requirement is detailed in this statement. Consistent levels of funding should be set aside each year to finance current and future capital needs in all areas of municipal operations. V/hile we do not yet have a final report regarding the asset management study, the reserve allocations in the Cash Requirements statement are Staff Report F2009-42 regarding Capital Budget 2010. File: ... Page 155 of 255 _t _ reflective of the amortization of capital assets. V/e anticipate this report to be completed and presented to council by year end. As indicated in the past, developing and incorporating a long-term capital plan and adjusting our tax levy in light of the asset management study will be a gradual process that will take several years. Starting early and worHng consistently towards our goals is crucial to ensuring that the municipality will have the necessary funds in future years to replace and renew its' infrastructure. I)iscussion: Staff have worked towards keeping their capital budget requirements within the reserve allocations available. Staff are also working on multi-year budgets to be presented to council following the presentation of the asset management report. Please note that the budget documents do not include projects that may be carried forward from the 2009 budget. These will be added at a later date. Council has made a number of commitments and considered certain requests throughout 2009 [hat have been incorporated into the budget as presented. As a summary, the following items require a commitment of funds: o Building needs study $17,000 (strategic plan) o Zoningreview $10,000 (following OP review) o Glen Erie markers $10,000 o Harbour Feasibility study $23,000 (municipal share) o Siltation study $12,500 (municipal share) o Dredging $20,000 o Eden Community Centre upgrades $80,000 o Property acquisition $75,000 o Playground equipment $70,000 (municipal share) o Carson Bridge $33,000 (municipal share) o Septage receiving facility $190,000 The last three items on the above list have reserye funds allocated over the next 1-2 years that will fully pay for them. Many of the others can be incorporated within the projected Staff Report F2009-42 regarding Capital Budget 2010. File: ... Page 156 of 255 _1_ tax levy requirement for 2010. However, there are three items that require council's attention to determine appropriate financing. Harbour Feasibilþ Study - This study received $207,000 in federal and provincial grants leaving a municipal share of $23,000. The study is to be completed and grant funds received by March 31,2010. Eden Community Centre - Council indicated previously that it would consider asbestos removal, plumbing and heating repairs and correcting fire code issues. Estimates for these items are currently being obtained. $80,000 has been included in the budget. Property acquisition - Council has indicated to staff that it would like to acquire property in Vienna to add to the neighbouring park. The cost do so has been estimated at almost $75,000. This does not include funds for future development of the parcel. Potential funding sources include the capital stabilization reserve ($72,000 available), the remainder of the provincial infrastructure grant ($110,000 available) received in 2008 and long term debt. The provincial infrastructure grant is not likely to be eligible for the above projects. However, it may be possible to allocate a portion to another capital project and redirect municipal funds/reserves for one of these. Long term debt for all three projects together would require annual repayments of $42,833 for the next five years. Strateeic Goal(s) Goal #1 - Practice responsible financial management. Recommendation That Council adopt the 2010 capital budget as presented/as amended and direct staff to incorporate the 2010 capital tax levy requirements into the 2010 budget. Suzanna Dieleman Mantel, CGA Treasurer Respectfully submitted, Kyle Staff Report F2009-42 regarding Capital Budget 2010. File: ... Page 157 of 255 Municipality of Bayham Capital Budget 2009-2012 2009 2010 2011 2012 Proiect Budset BudseJ Budqef Rrrdocf Other Not6 - CoEputer Equiplrent 12,000 ire chicf. monitorl/æucil laptopr Muicipal office, rcund system 5,000 ÀDDsntu! Pumoq/ræue unit 330,67: scttA t24ì l3l.00c Ai¡ fill st*ion 25,00( Buildine Po¡t Bwell Station 25.000r 675.00()csicn ad sits olæ in 2009. reDlffimt in 2010- tot¿l 700-000: bldc res. LTD SlfâJl-Sb 10.00( Straff Sln, overhead dooE 12,00( 6.00( ff¡jor Equioment Renewsl toriable Rad¡os (6) lacs ll0)r I,0001 'qlgplvg\icle trade iD on new2Ol l-12 24,00a rll culMt truck to bylaw dept, rcs - vehicle I2 00t ¡uchæ from buildinc deDL res Equþocnt Purchæ - backhoe l25,OoC - Replæe ûuck 4 245,OOC TEctor 70,00c PickupTruck road patrol moager (rcftwe)lqSqSl 30,000 vehiclq I 00,000 trmch-bgl - lplill@9gÐryqter,ry4qle SyqCprtfgrlqCd"t Tracto¡ Mowq 3,333 r6,000 70,000 Hot palcher 25.000 _CorstrucÉ9n Projects Brom Road 100,00c - Schæfø (Gosltm - Edm)I 46,800 - Best (Crllodm - Talbot) Asph¡lt Projet! 191,625 Eds/Sch¡fer i¡tæeaion 3o,oo0] Alwıd Sheet : q!"j!'!¡Eæc!9!!) - Jækrcn Line (sectims) 30,000 30,000 i - Neyton_St_eet CMilton to Victor¡a)30,000 Gnvcl Projætr Tollgste (Calton to Lisht) T^lld.rÂ /T ¡ôhr r^ T,lnnÂl\50 000i S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 5 8 o f 2 5 5 Municipality of Bayham Capital Budget 2009-2012 Proiect 2009 2010 Bsdggt Budset : 9Cn!y¡o* þ ]4epllcroyç) . - Baldwin_Line (full lcngrh) _ - Vincent Line (full length) - Coyle Road (either side ofhill) - Mutray(Talbot to Eden) -: 9c99Ê (Þ!9!l9i.u!! snd) :LaI s t!!E&e!!.f_qgg ___ _- Goshen (Balnol -_!9þ94eJ) ._ _-_Bogus Road (Lrght to C.4!9n) -_-- ro!!gq!e (Çeþ4q Jækrcn) (l"tls!e't!e!¿ÞqL Ng" Þr - vt4slgil Bqc{ q99þ94919t -- qttqgatç (-e!9q4___ - Græn L{e (east_ofJl) - Cowpe! Strget - rollsate{ç4!t9l!91¡s! - Light Lile (clmplete 20 60,000 _ t0,qq0_ ; 4u¡ev G4!e!þ lde4 --_lr incent - 55) : Ç-svþ)- 9lqry&4 . - Schafel(G-orlq Þeyhaq/l!g!&!Ð - G¡æn (Pressey - #3) 9rs (Best - #3)1.9-!'li]Ì\9cì|-rJl -_g_Sgu_f (L,S!! - qa!ot')4 r: Oj1lfggle (9q! en4) - Ottergate (west end) _ - Eden (Springer - Culloden) - 34,560i - J 4S\lqrtlygst !¡-!-e-)6l -_t-jeltt.(&llee!e ll) - Vienna Ln (Brown - ullage_limrts)t7 Other - Læd (9e4¡s!4 3944)ls,ooor ls- Guad ¡ails 1700 - Salt Containment Shed - Cason Line Bridge I Street Lisbts - new lights - new ms as requrred o7lrol2009 S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 5 9 o f 2 5 5 Municipality of Bayham Capital Budget 2009-2012 2009 20lo 2011 2012 I Pmiect Budset Budqet Budqet Budgcf Other Nots 3.800 - Curb Stoe/Rod Rælæemmt 6.000 - main wats valve replæement 6.000i - tmch box - split between water.wôste - air releæe valves 4x4 truck -- split betwæn water & waste ì3,60( 2.162,845 800.00( Co¡tlggncyluqps trench box - split betwæn watq,waste ó 4x4 fuck -- split between water & wast( ? ??? 20,400 -¿um¿rebuilds - ¡þppæ for mæholes i - Union St pmp station 10,000 Brock St pump sÌation repaiß I 0,000 vdw ætuato¡ replæemqt 4,500 UV rebuild 22,O00 þlqgt B¡idge main 32,000 air blowcr rcbuilds 3.600 ó.000 hydro surge protegtloq æ plq4¡ epæitor bmk I 5,000 L 15,000 enerry coNumptron st! biosolids mmagement I 5,800 2.500 490372 190 00C -ç4p9rt,sqt 10,000 Tu sale prcperty æquisition 75-00( buildinc upcmdes 80.00( Viilnâ Rx¡lrlino 30 000 30 00c - Mtrine Museum avs t-093 æwav. culvert S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 6 0 o f 2 5 5 Municipality of Bayham Capital Budget 2009-2012 S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 6 1 o f 2 5 5 Schedule rrArr to ByJaw 2009-XXX Capital Budget 2010 Proiect Budeet Tax Lew Unexpend.'09 Reserves Other Notes - Computer Equipment - Municipal office, Building - Port Burwell Station - Straff Stn, exhaust system r40,000 535,000 ] fi re bldg res;_long_term.debt_ fire maior equip reserve10,000 I I Equipment Purcbase - Pickuo Truck - road patrol manager (software) 30,000 30,000 road equipment reserye - vehicles 100,000 100,000 road eouioment reserve lonstruction Projects - Brown Sideroad 100,000 r00.000 roads & bridees grant res - Schafer (Goshen - Eden) 46,800 46,800 road construction reserve 07/10t2009 S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 6 2 o f 2 5 5 Schedule I'Arr to By-law 2009-XXX Capital Budget 2010Proiect .-ry Arp!e!! Pro_ipS!. ar & _C_! Goshen Resurface - Schafer)15,600 New Tar & Chip Surface lSlurry Seal _ _l: e ayhantÌ.f orfrlk af tAk - costter)15,400 ] - Schafer (Goshen - Bayhqrn/N r0.400 - Green (pressey - Talbot) - Somers (Best - Talbot)2 - Bogrs (Light - Calton)_4l - Ottergate (reast end)I - l-ìttc 34Ottergate (west end) Other - Gua¡d rails r 15,0001 1 5,000 :Iq:\qlg4q'"g,3!ryq4qqs - Carson Bridse J JJ Sidewalks -New road construction reserve road construction reserve IF - air release valves 8,000 - 4x4 truck - split between w & ww 13,600 120.000 680,000 infra reserve, ratepayers, ltd 07t10t2009 S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 6 3 o f 2 5 5 Schedule rrArr to ByJaw 2009-XXX Capital Budget 2010 Proiect Budeet Tax Lew Unexpend.'09 Reserves Other Notes - 4¡a ' ryk - gplit between w & ww 20,400 20,400 sewer reserve - Brock llg+lp station.repairs L lq,0,0q - vqryg ¡ç1¡qetol L9p!9q!4! r _ 4'gq - air blower rebuilds 6.000 10,000 sewer reserve sewer reserve 6,000 sewer reserve - capacitor bank ' 15,000 15,000 sewer reserve - bjosolids managgm¡:nt plan _ __ 2-5!q 2,500 sewer reserve I infrastructure - Car port, soffit - Play ground equipment , 70,000 30,000 40.000 pa¡k res/fund and future years - Tæ< sale property acquisition 75,000 75,000 - building upgrades 80,000 80,000 - Vienna Buildins 30.000 30,000 ibrary reserve - Guvsboro o7/10/2009 S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 6 4 o f 2 5 5 Schedule rrA'to ByJaw 2009-XXX Capital Budget 2010 Proiect Budeet Tax Levy Unexpend.'09 Reserves Other Notes - East pier Ec Dev - Signs 17,900 17.900 - rWind Tower Kiosk I - Asset Management - water capcity study s,000 s,000 water reserve - building needs study 17,000 17,000 - Zoning review 10,000 10,000 cons. Study, initiatives - VCC. chairs - VCC, paint main hall - Glen Erie (markers)10,000 10,000 - Harbour feasibility study 23,000 23.000 - siltation study 25,000 12,500 I2,5OO LPRCA - dre¡loino tO OOO 20,000 - Beach projects ie path 5,000 s.000 - Picnic Tables (l5)/beach equipment 1,500 I,500 - LPRCA special project - New Drainage works TOTAL 2.780,s20 284,000 t7.900 t.ztt.t20 r.267.500 07/10/2009 S t a f f R e p o r t F 2 0 0 9 - 4 2 r e g a r d i n g C a p i t a l B u d g e t 2 0 1 0 . F i l e : . . . P a g e 1 6 5 o f 2 5 5 Schedule 'rBil to By-Law 2009-XXX Cash Requirements 2010 Budget Proiect Other Reserves - Reserve for Working Capital - Trf to Comp. Reserve - Apparatus Reserve allocation - Annual Remuneration resewe - Building reneìÀral reserve - Major equipmeût reserve - Vehicle Reserve - Vehicle Reserve - Gas Tax Reserve - Equipment Reserve - Road Construction Reserve - Trail Improvements (reserve) - Park lmprovements - Playground Equipment - Reserve. - Reserve Budeet Tax Lew 10,000 5,000 Other Notes 13,546 206,397 Sewer reserve, ratepayers 9,572 corridor lease park reserve park reserve r0,000 5,000 103,572 r40,000 339,900 219,943 9,572 10,000 10,000 25,000 2,000 3,000 85,000 2,500 ó5,000 18,000 3,000 3,000 339,900 10,000 10,000 15,000 I 5,000 25,000 2,000 3,000 - Building Renewal Reserve Staff Report F2009-42 regarding Capital Budget 2010. File: ... Page 166 of 255 Schedule I'8, to By-Law 2009-XXX Cash Requirements 2010 Budget 20,000 1,100 Other Reserves Notes TOTAL 1,105,587 632,500 Other 13,546 459,541 Staff Report F2009-42 regarding Capital Budget 2010. File: ... Page 167 of 255 Page 168 of 255 CORPORATION OF THE MTJNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Gerry LeMay, Manager Public V/orks SUBJECT: Three Quarter Ton Truck DATE: October 15,2009 FILE: NUMBER: PW 2009-20 Purpose This report is to present recommendations from the Manager of Public Works regarding the purchase of a used three-quarter-ton truck due to the condition of our present vehicle. Background The Municipality of Bayham presently has a fleet of older vehicles, which are very costly to repair and place a strain on the budget year after year. Keeping our present vehicle we have assessed a great number of structural concerns with the truck, which would be costly to repair as opposed to the purchase of a used vehicle, which could facilitate our requirements. The cost to attempt to repair the vehicle until early 2010 and then trade in would be a loss of money as repairs have been estimated at $ 2,500 to $3,000 and giving us no value as a trade in vehicle in 2010. The list of some major concerns includes cracks in the frame of the vehicle as well as over 400,000 kilometers of use. Staff Comments The Manager of Public V/orks indicates a preference to a used three quarter ton vehicle within a specified service will fulfrll all requirements. It is recommended we purchase a used vehicle in order to allow our budget calculations to reflect our earlier estimates. A vehicle with a cost of approximately $ 16,500.00 plus applicable taxes should fall within our budgetary and working requirements. Presently we have $ 16,514 remaining in the equipment budget and expect to sell a surplus tractor to allow for the tax requirements in the purchase of a used vehicle. Under the Strategic Priorities Goal#2 (Ensure reliable, well maintained and secure infrastructure) Attachments 1. Summation of Sample Bid Results(example of cost of a used vehicle) Strategic Plan Goal(s) 1. Goal #2 - Ensure reliable, well maintained and secure infrastructure Recommendation THAT Council direct staff to purchase a used vehicle or repair the present vehicle until 2010 at which time a new vehicle may be purchased. wedlBy.Rê vre Public Works Administrator Staff Report PW2009-20 regarding Three Quarter Ton Truck. F... Page 169 of 255 CAIN'S AUTO SALES & SERVICE 1273832 oNTAR|O LTD. GST #R1329429882l Plank Road North, Box 253 STRAFFORDVILLE, ONTARIO NOJ lYO (519) 866-3454 Fax: (519) 866-3872 September ll,2009 Mr. Gerry LeMay, Manager Public Works Municipality of Bayham 93 44 PlankRoad, Box 1 60, Straffordville, ON. NOJ lYO RE: PRICE QUOTE ON 2006 CHT,VIìOI.ET 4X4, VIN#1GCEKL9VX6ZL7730E Dear Gerry: The following is a price quote for the above 2006 Chewolet 4x4 Bdended Cob LS model. This vehicle has tilt wheel, V8, auto, tinted glass, box liner, trailer hitch, rubber floor, AI\{/FI\{/CD and air conditioning.. It has only 58,508 kilometres. The balance factory warranty is bumper to bumper until November 16, 2009 or 60,000 kilometres. The computer and converter warranty is good until November 16, 20ll or 130,000 kilometres. The price we quote this vehicle for sale is SEVENTEEN THOUSAND SD( IIUNDRED &. NINETY DOI-L/IRS (817,690.00) plus applicable ta><es. If you have any other questions regarding this vehicle, please call me at 519-866- 3454 or 519-983-5404. SALES & SERVICE Thank you, Staff Report PW2009-20 regarding Three Quarter Ton Truck. F... Page 170 of 255 CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Gerry LeMay, Manager Public'Works SUBJECT: Straffordville Medical Building Roof Repairs DATE: October 15,2009 FILE: LO I NUMBER:PW 2009-21 Purpose This report is to provide information and recoÍrmend option for a new roof for the Straffordville Medical Building for the Municipality of Bayham. Background As a result of inspection of the roof of the Straffordville Medical Building, Public Works staff had, on October 8, 2009 gained some pricing for asphalt shingles for the roof repairs. Our concern at this time is that roof leaks quite significantly onto the furnace, which will cause further concerns in the not to distant future. Staff has sought quotations for asphalt shingled roof repairs. Two quotations were received, as follows (both are inclusive of taxes) Asphalt s 7552.77 $ 7447.32 Contractor > Mark Fehr Construction > Jgnzen Exteriors Staff Comments As mentioned, staff is concerned that a significant delay in the repairs may result in further damage to the building. However, the repairs were not included in the 2009 budget, repairs for soffit would cover the necessary repairs. Should Council approve proceeding, financing of the works would be from the existing funding for soffit repair for 2009 (current balance $ 10,000) Staff suggests proceeding with the lowest quote from Jenzen Exteriors. Options l. Proceed with the lowest quote for repairs 2. Defer repairs Strategic Plan Goal(s) 1. Goal #1 - Practice responsible financial management 2. Goal#2- Ensure reliable, well maintained and secure infrastructure Recommendation THAT report PW 2009-20 be received and that staff be authorized to proceed with repairs to the Straffordville Medical Building roof repairs as quoted by&nzen Exteriors.. Public V/orks Staff Report PW2009-21 regarding Straffordville Medical Buil... Page 171 of 255 I'.-...!diil*JANzeh¡ 10/08/2005 12:28 FAX 519 866 5921 ExrenroRs 55E15 HodbgB Ln. Stnfior{vlllc, ON NG¡ 5t9-86G5901 LeMay Gerty Plar¡k Rd Straffordvillç, On NOJ lYO 519-866-552r GST/!-|STNo.84 I ß64895 EDDY JANZEN Øooz E¡ümete Date Estimate # ßt09n009 228 Project Terme Rep M€dic¡¡l tsuildíng 1 30 yenr GAF T'imhe¡linc shinglcs installcd on a singlc no¡r I to7/12 pitch rooti lqþr_Slingles on a singlc story 4 ro ?/12 pirch roof, scol'a'Ridgc bundle.s instaled ún a single story 4 to iltz pitch roof 9n vinyl venh 22" V valloy Aluminum eovcs starrer (Cable) lT Td yu- *icld atong fi¡sr 3' of eavcs und atong va.ileysfui aiuminum fltshing upqg*insr rhe eldc ofyori tãu*" whcre aIower rcofmeets thc wall. Dumpíng garbegc 12" Itlywood 'lhere will also bc some frscia rhst ncÉds to bc rcplacetl. which will be churged rs time ilrd material Main I lousc 30 ye¿f Cnp lTmborline shingles i¡rstalled on a single story 4 to7/l 2 pirch roof. 30 yca¡ OAF Timberlinc shinglcs ins¡¡llcd on a siugle $ory l2 to20/12 pilch roof FF. q$rgþs un a singtc rnory 4 to Zl2 pitch roo/Ì leal-a-Ridge bundlæ ihctalled on a single story + io 7fi2 pirl;hroof, Roll of ritlgc venÇ Formnin roof vcntilãfion ' 3" ()R 4n pipe collar 22"Y valley Aluminurn c*vcs starær (Gable) Aluminum cavcs stalcr (l!aves) lca alrd wttcr shiel<l along fint 3,ofeqv€s urd ulong valleys 2l 3 z 2 ¡ t2 5 l0 28 23 5 3 3(, I 4 7 9l 2l 48.29 28.37 s6.22 10.00 25.00 4.50 95.56 4.66 I,t l0_67 85.1 I llz.u 20,00 25.00 54.0f¡ 477.80 139.80 t32.0(r fi74,00 1,352.12 1,288.92 t 4 t,65 168.66 t95.00 I1.00 t00.00 31.s0 40.50 l9t. t2 Est¡natc ir good ftrr 90 Days Subtotql Ir -:::--=_=--------hcreby Ugrcc tO hfivcJanzer Ext¡ors conrplet rhc above <lcscribed labou¡ and70r msrËrials signature Staff Report PW2009-21 regarding Straffordville Medical Buil... Page 172 of 255 L0/08/200s 12:27 FAX Straffordville, On NOJ IYO 51e-866-ss2l GST/HSTNo. 51S 866 5921 841E64E95 EDDY JÁNZEN '@¡-,ANZEN Ø oor E¡flmaûe Estimate # 228 ExreRtoRs 550{5 Hcrlt¡ge Ln. 8lrÊffordvllle, ON t{OJ 5t9-86&5901 LeMay G"rr'' Plank Rd Date lsl09/2009 P¡oJeA Terms ReP Mcdical Building I, -r---:--.--. hercb¡r agrc.o to havc Jaflzen lJxuorñ compret thc above dcccribed ¡ubour and70r materiuls 'age2 Signature Ivc-fl asf yorrr chimncy wi th a c'rour a'@ roofand sc+l Roll of felt paper llmpinggarbogc GST on s*lcs Ëstimnte is good lor 90 Days Subtotal s7,w2.6s Total s7.447.i2 Staff Report PW2009-21 regarding Straffordville Medical Buil... Page 173 of 255 lYtqnl'-<"11. 1g 4ta STEEL ASPHALT SIDING SOFFIT FASCIA EAVESTROUGH rrutNDows SKYLIGHTS DOORS CONSTRUCTION DECKS ADDITIONS RENOVATIONS INSURANCE cusroM eat Ear/)^om m"Jr^l <"r#r. clrY:coDE: Ool-lyo I POSTAL ADDRESS: ( PHONE: ( Home Off ice MATERIAL DESCRIPTION Materia I Cost G5T Total Material Cost To installthe above materials Labour Cost GST on Labour Total Labour Cost Grand Total Note: Materials to be oaid in full upon deliverv to worksite AMOUNT 71. oo 77 THIS ESTIMATE IS VALID FOR 30 DAYS **Note** Additional unforeseen repair work is charged out as $25.00 pe terial cost. Per Customer Acknowledgement ,,/ "EXTEqIOR SPECIALIST" A Staff Report PW2009-21 regarding Straffordville Medical Buil... Page 174 of 255 SIDING soFftr FASCìA ETTVESTROUGH wrNDows SKYLiGHTS DOORS coNSTRUCrþr,¡ DECKS ADDITIONS RENOVAT|OITS REPAIRS INSURANCE POSTAL CUSTOIVÌER:CITY:CODE: ADDRE55. ::;t[¡,|?àzJrl,iif pHrNE: () {)Office QTY. Labour: ¡To install the above materials Note: Materials to be Pqld lqr MATERIAL DESCRIPTION l- I +Material Cost G9T Total Material Cost G/ r't or'¡ I -.' Labour Cost GST on Lebour Totel Labour Cost Grarrd Total ro wortsaÉe Staff Report PW2009-21 regarding Straffordville Medical Buil... Page 175 of 255 Page 176 of 255 CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Gerry LeMay, Manager Public Works SUBJECT: Replacement of Signs -Pt. Burwell DATE: October 1,2009 FILE: ' -¡ '. I NUMBER: PW 2009- J-n Purpose This report will advise Council of the cost to replace/repair the signage in Pt. Burwell on existing streets. Background The Municipalþ has replaced the signs in Vienna and Straffordville and has received several requests from the citizens in Pt. Burwell to update the signage on the streets in order to allow motorists and pedestrians alike to better find their way around the municipality. We have contacted a sign company asking for several prices on signs and a final idea of what the signs will look like. The Public V/orks Department had the signs installed approximately 14 years ago and now due to weather and other factors some signs have faded. Sign manufacturers have advised the white on blue signs have a greater longevity than the red on white sign. Staff Comments The Manager of Public V/orks indicates at the present it appears we would save a great deal of money by simply installing a face over the existing sign which should allow the signs to stay on the posts and allow an overlay to brighten up the signs. The approximate cost would be $ 10,000 to refurbish the signs in Pt. Burwell. Goal #2 (Ensure reliable, well maintained and secure infrastructure) subsection 3 we have meet this parameter of the priorities with this By-Law ensure a standard system for the Municipal roadways. Attachments 1. Quotation for signs-faces/blades/logo/no logo Strategic Plan Goal(s) 1. Goal #2 - Ensure reliable, well maintained and secure infrastructure Recommendation THAT report PW 2009-20 be received and that staff be authorized to proceed with new faces for blades in Port Burwell in a blue and white format Respectfully submitted, y, Manager Public Works Staff Report PW2009-22 regarding Replacement of Signs - Port... Page 177 of 255 ocT-ø5-2ØØ9 11:55 CÊNRDIÊN CEDÊR SERUICES 5L9 623 L?ø2 P.Øt/Ø1. euorarroN 37 32 RR #6, f 507 ClYde Hd. Cambridge, ON N1R 5S7 Telephone: (519) 622€720 Fax No; (s19) 623.110fl 1-88e"85,+-3720 Ëmail: cdncedar@ cdncedar.comNSË anrntion, êe f f1 Darel F,O,ß.: Terrns: Deliveryr Anention: P.O. #: QUANTITY DËSCRIPTION PRTCE TÔTAL l'rlil r'n a CIs lea uesÌ".J-- E*,=h'",,- <lr.-l ßlarle"- t'ì¿.-tri Þc-=,rn lv 3 áJ'{ .vl';ıl* ii.^ (nn l;;J Nc.r,,¡ .sfieel ßlad¿s Af r* .Qv { 2,1. kñ c.n \ Í"'t pô' a't.Ulea I no b* h" y 41, n .lá ,i}ea / 0 to"r â\ t' AA tYr en \ tJ'1 il" A7,1[] ;n ¿iur loco t"*Bd" Ba,%"o / I (r [q ulhrle on bl,-re or rd on æ\rt¿ nf/rcabi¿ *^t'" c*ra ICB Ûnmt¡rrd6= Y 5 DAYSQIIOTED nVT. -_-.THrS QUOTEVAI.,ID t'OR TOTÊL P.Ø1 Staff Report PW2009-22 regarding Replacement of Signs - Port... Page 178 of 255 B.M,R, MFG. INC. Box657, 673 County Rd. #38 Campbeltrord,ON KOL lL0 Telephone: 1-705ó53-411 I Fax: 1-705653-4454 TOLL F REE t-80o,-461 -7660 3Mlu Qualified Fabricator for Diamond Grade and Grade Reflective DATE: OCTOBER 9,2009. THE MUNICIPALITY OF BAYHAM GERRY LEMAY We are please to submit the following quotation When you place your order, be assured it will recetve our attention. The prices quoted are subject to change without notice from time to time with respect to any unshipped balaneæ, and to any regulation or modifìcatíon of price by reason of the order or regulation of any government or agency thereof, any of which becomes operative before delivery. Delivery is subject to available stocks (reserving to the Company the right of equitable allocation thereof) and to the order or regulation of any Government or agency thereof, Fire, Strikes, Floods, Civil Commotion or War. Notwithstand¡ng anything herein contained as to time of shipment, or delivery the Company shall not unless otherwise herein specially provided, be held responsible or liable for any loss, stoppage or delay or for any direct or indirect or consequential damage incurred on any account whatsoever. The Company may decline to deliver hereunder except for cash if at any t¡me the seller shall not be satisfied as to the customeis credit or responsibility. Terms of Payment - Net 30 Days Prices are F.O B. Campbellford, Ont. Taxes Extra if Applicable. TN4UEL rc $ $ $ $ $ $ $ $ $ $ $ $ 4,020.00 4,848.00 5,616.00 2,638.00 3,184.00 3,732.00 800.00 180.00 896.00 1,080.00 1,268.00 139.37 $ $ $ $ $ $ $ $ $ $ $ $ 20.10 24.24 28.08 13.19 15.92 18.66 0.80 0.45 2.24 2.70 3.17 139.37 REF BLUE ON REF WHITE OR REF RED ON REF WHITE COMPLETE S'G'VS DlSIDED SS1 OOO-24 EXTRUDED ALUM SS1 OOO-30 EXTRUDED ALUM SS1 000-36 EXTRUDED ALUM ,VO TETTERS DlSIDED SS1 OOO.24 EXTRUDED ALUM SS1 OOO-30 EXTRUDED ALUM SSl 000-36 EXTRUDED ALUM " REFLECTIVE LETTERS REFLECTIVE LETTERS - RD, ST REF BLUE OR WHITE VINYL ONLY SS1 OOO-24 VINYL S/SIDED SSl OOO-30 VI NYL S/SIDED SSl 000-36 VI NYL S/SIDED 3435 REF BLUE OR 3432 REF RED 150FT ROLL (24"=37 BLADES D/SIDED) (30"=1 5 BLADES D/SIDED) (36"=25 BLADES D/SIDED) 2" LOGO SHERRY TURNERSALES Staff Report PW2009-22 regarding Replacement of Signs - Port... Page 179 of 255 Page 180 of 255 q Long Point Region Conservation Authority RR#3, Simcoe, ON N3Y 4K2 . Tel: (519) 428-4623 . Fax: (519) 428-1520 E-mai I : conservation @ lprca.on.ca . Web Site: www. I prcâ.orì ;câ Septembe r 24th,2009 File: 1.4.1 Kyle Kruger, Administrator Municipality of Bayham 9344 Plank Rd, PO Box 160 Straffordville ON NOJ 1Y0 MUNIûIPALITY OF üAYHAM Dear Mr.Wr, (trl At the Board of Directors meeting held on Thursday, Septembe r 24th,2009 the preliminary 2010 Operating and Capital Budgets for LPRCA were approved. Attached please find the following information on LPRCA's budgets for its member municipalities: 1. 2010 Proposed Consolidated Budget Summary 2. 2010 Proposed Operating Budget 3. 2010 Proposed Five-year Capital Budget 2010-2014 4. LPRCA Proposed 2010 Municipal Levy (Consolidated) 5. A chart identifying the CVA and proportional percentages by municipality used for the apportionment of the municipal costs 6. A chart showing the apporlionment of the capital costs to each municipality I trust this information will suffice, but should you require any further information or explanation please contact the undersigned at519-428-4623. Please provide your input by no later than noon on Friday, October 30th, 2009. Respectfully, General Ma nager/Treasu rer-Secreta ry. ffiErr SEP 2 iVE B ?009 /rî(Þ 6"ñiî*l'd Correspondence dated September 24, 2009 from Long Point Regi... Page 181 of 255 Long Point Region Gonservation Authority 2010 Proposed Gonsolidated Budget Summary 2009 Approved $ 3,138,005$ 239,ooo $ 3,377,005 2010 Proposed $ 3,160,713 $ 297,358 $ 3,458,071 lncrease over 2009 7o Increase over 2009 olo of Proposed Budget 91.4o/o 8.6% $ $ 22,708 O.7o/o 24.4%58.358 Total Operating Expenditures Total Capital Expenditures SOURCES OF REVENUE Municipal Levy - Operating Municipal Levy - Gapital Subtotal Municipal Levy Provincia I Grants/Subsid ies Federal Grants/Subsidies User Fees Community Support Contribution from Reserves Other - TBD TOTAL REVENUE 81,066 2.4%100.0% $ $ 844,137 184,000 907,922 135,358 $ 63,784 $ (48,6421 15,142 7,819 10,900 54,499 (79,954) 72,6_59 $ $ 7.60/o -26.4% 26.3% 3.9% $ 1,029,137 $ 141,243 $ 16,600 $ 1,552,911 $ 452,142 $ 185,972 $ $ 1,043,280 $ 149,062 $ 27,500 $ 1,607,41O $ 372,189 $ 258,631 $ $ $ $ $ $ $ $ 1.5o/o 5.íYo 65.7o/o 3.5% -17.7% 39.1% 30.2o/o 4.3o/o 0.8% 46.5% 10.8% 7.5% o.o% $ 3,377,005 $ 3,458,071 81,066 2.4o/o 100.0% C o r r e s p o n d e n c e d a t e d S e p t e m b e r 2 4 , 2 0 0 9 f r o m L o n g P o i n t R e g i . . . P a g e 1 8 2 o f 2 5 5 Long Point Region Conservation Authority Proposed 2010 Operating Budget GORPORATE OPERATING SUMMARY 2009 2010 APPROVED PROPOSED %OF Yo BUDGET INCREASE PROGRAM Watershed Planning and Technical Services Watershed Flood Control Services Healthy Watershed Services Comrhunication and Development Services Backus Heritage and Education Services Public Forest Lands Management Services Private Forest Lands Management Services Conservation Area Management Services Other Conservation and Land Management Services Corporate Services OBJECTS OF EXPENSES Staff Expenses Staff Related Expenses Materials and Supplies Purchased Services Equipment Other TOTAL EXPENDITURES SOURCES OF REVENUE Municipal Levy - Operating Provincial Grants/Subsidies Federal Grants/Subsidies User Fees Other - lnterest on lnvestments, Miscellaneous Community Support Contribution from Reserves TOTAL REVENUE $ 106,550 $ 117,570 $ 211,178 ç 208,297 $ ztt,zøq $ 252,722 fi 115,224 $ 118,419 $ 400,973 g 418,124 $ 160,996 $ 173,366 $ 203,358 $ 185,567 $ 513,670 $ 521,230 $ 368,770 ç 377,821 3% 7% 9% 4% 13% 5% 6% 16% 12% 10% -1o/o -7o/o 3% 4% 8o/o -9% 1o/o 2o/o 0%$ 785.923 $ 787,597 25% $ 3,139,005 $ 3,160,713 100%0.7o/o $ 1,725,813 $ 1,764216 $ 18,300 $ 17,600 $ 733,888 $ 700,489 $ 443,473 $ 455,653 $ gs,gzt $ 41,867 55% 1% 23% 14% 1% 2% -4% -5% 3% 5% 2%$ 176,560 $ 180,888 6% $ 3.138.00s s 3.160.713 1O0o/o 0.7% g 844,137 $ 141,243 $ 16,600 $ 1,499,411$ ss,soo $ 442,142s 140.972 $ 907,922 $ 149,062 $ 27,500 $ 1,574,810 $ 32,600 $ 372,18es 96.631 27% 5% 1% 48% 2% 14o/o 4% 8o/o 6% 66% 5% -39% -16% -31% $ 3,138.005 $ 3.160.713 100o/o 0.7Vo Correspondence dated September 24, 2009 from Long Point Regi... Page 183 of 255 Long Point Region Gonservation Authority PROPOSED FIVE YEAR CAPITAL BUDGET 2010-2014 CORPORATE SUMMARY PROGRAMS AND PROJECTS Wellington Park/Lake George (WECt) Dam Project (WECI/ROCK'S MILLS Major Capital Projects Healthy Watershed Services Major Capital Projects - 2009 Dam lnventory Backus Heritaqe and Education Services Roof Replacements Homestead Repaint Grist Mill Exterior Repaint Education Centre Exterior Repaint Education Centre lnterior Replace Ed. Centre Display Lighting Replace Telephone System New Air Conditioner - Aunt Erie's Kitchen Tar and Chip Road from Dam to 3rd Concession Backus Campsite lmprovements Replace Vault Toilets in Group Camp and Campground A Replace Vault Toilets in Campground D Replace Vault Toilets in Campground B C.A. Water System Upgrades Replacement of Parks Camping Software and Hardware Upgrades Major Maintenance Projects - Parks ECTS OF EXPENSES Vehicle and major equipment replacement C o r r e s p o n d e n c e d a t e d S e p t e m b e r 2 4 , 2 0 0 9 f r o m L o n g P o i n t R e g i . . . P a g e 1 8 4 o f 2 5 5 MUNICIPALITY LEVY AMOUNTS OPERATING CAPITAL TOTAL PER CAPITA LPRCA PROPOSEÐ 2O1O MUNICIPAL LEVY - CONSOLIDATED Haldimand County Norfolk County Nonruich Twp. South-West Oxford Twp. Tillsonburg TotalOxford County Brant County Bayham Municipality Malahide Township lncrease over 2009 Per Capita lncrease over 2009 $136,541 $474,923 $59,943 $18,041 $20,356 $70,804 $8,059 $2,776 $156,898 6545,727 $68,002 $20,817 $139.665 $29,644 $228,484 $8,016- $61,785 $5,607 $43,218 10.71 10.16 9.90 10.07 10.08 12.24 7.60 9.65 $198,840 $53,769 $37,611 $6,237 $930 $7,166 $907,922 $135,358 $1 ,043,280 $63,785 $0.62 ($48,642) ($0.+z¡ $1 5,1 43 $0.15 $120,855 $18,810 Correspondence dated September 24, 2009 from Long Point Regi... Page 185 of 255 LONG POINT REGION CONSERVATION AUTHORITY Gurrent Value Assessment (CVA) Apportionment (2008) Municipality "fl tun,"toalPopulation MuniciPalPoPulation 2008 for 2009 Current Value Assessment ÍCVAì fModifiedì 2008 for 2009 CVA (Modified) in Watershed GVA Based Apportionment Þcrccnlaaa County of Brant Bayham M Malahide Tp Haldimand County Norfolk Gounty Norwich Tp South-West Oxford Tp Tillsonburg T 16 100 10 35 95 74 30 100 31,551 5,686 7,431 41,839 56,546 9,285 6,893 13,853 5,048 5,686 743 14,644 53,719 6,871 2,068 13,8s3 4,372,251,682 489,332,516 811,442,417 5,075,622,639 6,504,202,454 950,413,046 807,391,003 1,641.496.661 699,560,269 489,332,516 81,144,242 1,776,467,924 6,178,992,331 703,305,654 242,217,301 1,641,496,661 5.9222 4.1425 0.6869 '15.0389 52.3089 5.9539 2.0505 13.8962 173,084 102,632 '11,812,516,898 100 C o r r e s p o n d e n c e d a t e d S e p t e m b e r 2 4 , 2 0 0 9 f r o m L o n g P o i n t R e g i . . . P a g e 1 8 6 o f 2 5 5 LPRCA PROPOSED 2OIO MUNICIPAL LEVY - CAPITAL . HaldimandProject County Nonrich South-West Township Oxford Twp. Tillsonburq Bayham Malahide Municioalitv Townshio TotalGounty Brant Countv Backus Heritaoe and Education Services Roof Replacement Homestead Repaint Grist Mill Exterior Repaint Education Centre Health Watershed Major Capital Projects -2009 lnventory Other Conservation and Land Manaoement Services Vehicle and major equipment replacement Corporate Services GIS software Upgrades SWOOP 2010 Digital Orthophotography Update Adminstration Computer Hardware Updates TOTAL $ 2,361 $ 8,212 $ g 2,256 $$ ¿,stz $$ 301$ $ 1,203 $ s 8,572 $ $ 251$ 7,846 $ 15,693 $ 1,046 $ 4,185 $ 29,816 $ 873 $ 893 $ 1,786 $ 11s $ 476 $ 3,394 $ 99$ 935 $ 164 $ 1,169 $ 34$ 2,0u $ 4,169 $ 278 $ 1,112 $ 7,921 $ 232 $ 888 $ 1,777 $ 118 $ 474 $ 3,376 $ ee$ 930 $ 621 $ 1,243 $83$ 331 $ 2,361 $ 103 $ 15,000 206 $ 30,000 14 $ 2,000 5s $ 8,000 392 $ 57,000 11 $ 1,669 108 $ 15,700 41 $ 5,989 308 $ 615 $ 41 $ 322 S 2,182 $ 6s$ 650 $ 248 $$ 901 $ S,rSg $ 357 $ rZs $ eSZ $ 355 $ $ 20,356 $ 70,804 $ 8,059 $ 2,776 $ 18,810 $8,016 $s,607 $ 930 $135,358 C o r r e s p o n d e n c e d a t e d S e p t e m b e r 2 4 , 2 0 0 9 f r o m L o n g P o i n t R e g i . . . P a g e 1 8 7 o f 2 5 5 Page 188 of 255 TO:Mayor & Members of Council DATE: October 5,2009 FILE: \2Oa =-TRÊ NUMBER: C2009-024 FROM: Kyle Kruger, Administrator SUBJECT: Service Delivery Review Project Purpose This report is to provide a proposed program for Service Delivery Reviews for various service areas of the Municipality. Background The Municipality of Bayham Strategic Plan process 2008-2013, includes the conduct of service delivery reviews as an identified strategic priority. The first step in the process under that priority is the preparation of a project report for implementation. A Service Delivery Review is an evaluation process for a specific service. The intent to systematically review and determine the most appropriate way to provide that service. These reviews can be time and resource intensive exercizes. The Goal of a Service Delivery Review is to: . Find sustainable approaches to managing expenses and revenues . Make choices about how services are delivered based on appropriate evaluation . Determine that service is being provided in a competitive manner (taxation andlor user fees for service justified). The focus of a Review is not to determine "how much should we spend", but rather "what outcomes are desired and what is the most effective way to realize those". The Service Delivery Review process is intended to help municipalities focus on setting priorities and reducing costs of delivery where possible while maintaining, or improving, service levels. Publications suggest ten basic questions be reviewed about current services: 1. Do we need to continue the service? 2. What do citizens expect of the service and what outcomes does Council want? 3. How does current performance compare to expected performance? 4. Do the activities logically lead to the expected outcomes? 5. How is demand for the service being managed? 6. What are the full costs and benefits of the service? 7. How can benefits and outputs of the service be increased? 8. How can the number and cost of inputs be decreased? 9. What are the alternative ways of delivering the service? 10. How can a service change best be managed, implemented and communicated? V/ithin each service area to be reviewed, there is a general 6 stage process recommended. Each service may however have qualities that affect the need for all steps. For example, some services may include further consultations with interested parties/public than others, while some may have legal or practical restrictions on service delivery. The six stages are: 1. Identifu service area, process and interested parties, and resources required. Staff Report C2009-24 regarding Service Delivery Review Proj... Page 189 of 255 raéç z 2. Establish performance outcomes and service standards. 3. Evaluate current performance. 4. Consider internal improvements and/or other feasible delivery methods. 5. Select service provider. 6. Implement and evaluate service. Staff Comments The following are the first general steps in a full scale Service Delivery Review: . Identiff all services . Select the services for Review . Adopt a project timeline/process for each service afea and overall Delivery Review Schedule It is suggested that the service delivery review for Bayham be broken down by functional area, as per the budget document. Such a review process by function would also be able to be staged in a manner to generally coincide with the infrastructure review progam previously approved. The information from the infrastructure review will be valuable for the service review component in many areas. As mentioned previously, a service delivery review can be conducted for all services, or only selected areas. As well, the process can be internal (i.e.: consultants where needed) or include external input, consultations with interested parties and the public, etc. Each service area does not necessarily need exact same process. The schedule for the infrastructure needs studies as adopted by Council (subject to budgets) is as follows: Service Area Dates Provider Buildings 2010 Engineer Rolling Stock 2010 ln-house Roads 2011 Engineer Bridges and Culverts 2011 ln-house Storm Sewers 2012 Engineer Sidewalks 2012 ln-house Sanitary Sewers 2012 ln-house Water 2013 ln-house Street Lights 2013 ln-house lT/Parks Equipment on-going ln-house It is anticipated that for the purpose of Service Delivery Review, the background information needing outside assistance will be obtained via the infrastructure needs. Therefore, additional consulting costs are not currently contemplated. Reviews in certain areas though will be time and labour intensive. For each service area (budget area), the process would commence with identiffing the services within that function, a proposed review process for each service, and a detailed timeline within the general schedule. These reports can be completed in 2010. To clariff, the following is the general outline of the proposed functional areas (per budget) for Service Delivery Review: General Government and Council Fire Service Police Services Conservation Services Building Services By-law Enforcement Roads Winter Control Street Lights Water Services Wastewater Waste Collection and Disposal Health Services Cemeteries Staff Report C2009-24 regarding Service Delivery Review Proj... Page 190 of 255 r4Ë9 L Community Assistance Community Centres Museums Business and Commerce Environmental Services Parks and Recreation Library Services Planning and Development Tourism and Marketing Options l. Commence with a Service Delivery Review program as outlined. 2. Identifu priority areas at this time, for initial reviews Strategic Plan Goal(s) Goal #l - Practice responsible financial management Goal#4 - Be dedicated to service excellence Recommendation THAT staff be directed to initiate the general program for municipal Service Delivery Review as outlined in Report C2009-024. Staff Report C2009-24 regarding Service Delivery Review Proj... Page 191 of 255 Page 192 of 255 THE CORPORATION OF THE MUNICIPALITY OF'BAYHAM BY-LAW NO. 2009-099 BEING A BY-LAW TO AMEND BY.LAW 2009-006 A BY.LAW APPOINTING MEMBERS TO BOARDS AND COMMITTEES OF TIIE MTJNICIPALITY WIIEREAS the Council of the Municipality of Bayham did by By-law 2009-006 appoint persons to Boards and Committees for the purposes of the Corporation; AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham did by By-laws 2009 -07 4 and 2009-092, amerd By-law 2009 -006; AND \ilIIEREAS the Council of the Corporation of the Municþality of Bayham deems it necessary to further amend such by-law; NO\il THEREFORE THE COTJNCIL OF TI{F', CORPORATION OF THE MT]NICIPALITY OF BAYHAM ENACTS AS FOLLO\ilS: 1. TIIAT the name Rosilee Peto be removed as amernber ofthe Museums Bayham Committee; 2. TIIAT in all other respects, By-law 2009-006, as ame,nded, is hereby confirmed and remains unchanged; 3. THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED THIS 15ffi DAY oF ocToBER 2009. MAYOR CLERK Draft By-Law 2009-099 being a By-Law to further amend By-Law... Page 193 of 255 Page 194 of 255 CORPORATION OF THE MT'NICIPALITY OF BAYIIAM BY-LAW NO. 2009-116 A BY-LAW TO AUTHORIZE TIIE EXECUTION OF AN AGREEMENT BETWEEN THE MT'MCIPALITY OF'BAYIIAM AND THOMAS WILSON FOR THE PROVISION OF WINTER CONTROL SERVICES IN THE MT]NICIPALITY OF BAYIIÄM WHEREAS the Council of the Corporation of the Municipalþof Bayham is desirous of entering into an agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municþality; AND WIIEREAS the Council of the Corporation of the Municipality of Bay1am hereby accepts the proposal by Thomas Wilson for the provision of winter control maintenance activities in the Municipality of Bayham; TIIEREFORE THE COUNCIL OF THE CORPORÁ.TION OF THE MTJNICIPALITY OF'BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreeme,lrt attached hereto as Schedule".N' and forming part of this by-law between Thomas Wilson and the Municipality of Bayham for the provision of winter control maintenance. 2. THAT this by-law shall come into full force and effect upon final passing. READ A tr'rRST, SECOND AND THIRD TrME AND FINALLY PASSED THrS 15th DAY oF ocToBER 2009. MAYOR CLERK Draft By-Laws 2009-116, 2009-117, 2009-118 and 2009-119 to a... Page 195 of 255 CORPORATION OF THE MT]NICIPALITY OF' BAYHAM BY-LAW NO. 2009-117 A BY.LA\ry TO AUTIIORIZE THE EXECUTION OF AN Á.GREEMENT BETWEEN THE MT]NICIPALITY OF BAYHAM AND T'NDERHILL BROS. LIMITED F'OR TIIE PROVISION OF WINTER CONTROL SERVICES IN TIIE MI]NICIPALITY OF BAYHAM WIIEREAS the Council of the Corporation of the Municþality of Bayham is desirous of entering into an agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municipality AND WHEREAS the Council of the Corporation of the Municþality of Bayham hereby accepts the proposal by Underhill Bros. Limited for the provision of winter control mainte,nance activities in the Municipalityof Bayham; TIIEREF'ORE TIIE COTJNCIL OF THE CORPORATION OF THE MT]NICIPALITY OF BAYHÂM ENACTS AS F'OLLOWS: 1. TIIÁ.T the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule ",lt." and forming part of this byJaw between Underhill Bros. Limitd and the Municþality of Bayharn for the provision of winter conhol maintenance. 2. THAT this by-law shall come into full force and effect upon final passing. READ A FTRST, SECOND AND THrRD TrME AND FINALLY PÁ.SSED THrS 15th DAY oF ocToBER 2009. MAYOR CLERK Draft By-Laws 2009-116, 2009-117, 2009-118 and 2009-119 to a... Page 196 of 255 CORPORATION OF THE MT]NICIPALITY OF BAYHAM BY-LAW NO. 2009-118 A BY-LAW TO AUTIIORIZE THE EXECUTION OF'AN AGREEMENT BETWEEN THE MUNICIPALITY OF'BAYHAM AND LAEMERS TRUCKING LIMITED FOR THE PROVISION OF'WINTER CONTROL SERVICES IN THE MT]NICIPALITY OF BAYHAM WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for contracted winter control mainte,nance activities to be performed under the jurisdiction of the Municipality; AND WIIEREAS the Council of the Corporation of the Municþality of Baytram hereby accepts the proposal zubmitted by Laemers Trucking Limited for the provision of winter conüol mainteirance activities in the Municþalþ of Bayham; THEREF'ORE THE COUNCIL OF'THE CORPORATION OF THE MT'NICIPALITY OF BAYIIAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "A'" and forming part of this by-law between Laemers Tnrcking Limited and the Municþality of Bayham for the provision of winter control maintenance. 2. THAT this by-law shall come into full force and effect upon final passing. R"EAD A F'IRST, SECOND AND THIRD TIME AND F'INALLY PASSED TIIIS 15th DAY oF ocToBER 2009. MAYOR CLERK Draft By-Laws 2009-116, 2009-117, 2009-118 and 2009-119 to a... Page 197 of 255 CORPORATION OF'TIIE MTJNICIPALITY OF BAYHAM BY-LAW NO. 2009-119 A BY-LA\ry TO AUTEORIZE TIIE EXECUTION OF AN ÄGREEMENT BETWEEN THE MT]NICIPALITY OF BAYIIAM AND KEN SPROTJL'S LAWN MAINTENANCE F'OR THE PROVISION OF WINTER CONTROL SERVICES IN THE MUNICIPALITY OF BAYIIAM WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for contracted'winter control mainte,nance activities to be performed under the jurisdiction of the Municipality; AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham hereby accepts the proposal submitted by Ken Sproul's Lawn Maintenance for the provision of winter control maintenance activities in the Municþality of Bayham; THEREF'ORE THE COTJNCIL OF THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "4" and forming part of this by-law between Ken Sproul's Lawn Mainte¡rance and the Municipality of Bayharn for the provision of winter control maintenance. 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15Ih DAY oF ocToBER 2009. MAYOR CLERK Draft By-Laws 2009-116, 2009-117, 2009-118 and 2009-119 to a... Page 198 of 255 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Kyle Kruger, Administrator SUBJECT: RFP Results - Ferry Service Feasibility and Impact Study NUMBER: C2009-26 Purpose This report is to advise Council of the outcome of requests for proposals regarding the International Ferry Service Feasibility and Impact Study. Background As Council is well aware, the Municipality has obtained funding from the Provincial RED program and Federal CAF program for 90Yo of the proposed Intemational Ferry Service Feasibility and Impact Study, up to the proposed budget of $232,000. As part of the CAF funding, the project must be completed and paid by the end of March 2010. Staff issued a request for proposals for the project September 181h,2009, circulated to seven firms (either known firms or hrms that contacted the Municipality) and posted the RFP on the municipal website. At the deadline date of October fth, three submissions were received. A fourth had to be declined as it was physically received past the deadline. Staff Comments There are a limited number of firms able to undertake this type of study, however all three firms that have submitted demonstrate excellent experience and qualifications for the project. The firms that have submitted are: IBI Group Metropolitan Knowledge International (MKI) CPCS Transcom Limited Each proponent has assembled project teams (firms) that appear well qualif,red and able to carry out the project. An evaluation of each has been carried out by 2 staff using a set of criteria as generally outlined in the RFP itself as follows: . Experience and qualifications of firm . Experience and qualifications of team members . Demonstrated understanding of project objectives . Approach and methodology . Proposed work plan and schedule . Professional fees . Quality of submission The evaluations all ranked very high in the various aspects, and both staff arrived at the same proponent with the highest rank, though there was a difference for the subsequent two. As an overall comment, both staff suggest that the CPCS proposal provided the strongest proposal relative to Phase I (the market demand review). CPCS also had the most detail overall respecting communications with/reporting to the Municipality throughout the project. Certainly this firms propo sal outlines si gnificant experience with marine transportation. DATE: October 13,2009 F'ILE: Staff Report C2009-26 regarding RFP Results - Ferry Service ... Page 199 of 255 The other two proponents had slightly more detail respecting Phase 2 the social, economic, and environmental impact portion of the study. Both had familiarity with the area, particularly the IBI proposal. As the current planning consultant for the municipality, IBI is certainly very familiar with Bayham and the harbour area, and this was demonstrated throughout their proposal. All the proposals do note that upon completion of Phase 1 (Market Demand), a determination on moving to Phase 2 is arthe discretion of the Municipality. Atl three proposals contained budgets within the overall budget approved for RED and CAF, and also have presented project schedules that contemplate completion for mid-March 2010. Inclusive of Project Administration and Disbursement budgets, CPCS and IBI budgets are virtually identical. IBI appears to have a lower total cost for Phase 1. This may be relevant as continuing with Phase 2 is dependent upon favourable finding in Phase 1. MKI is also competitive. CPCS has the greatest "upfront" fee requirement. As mentioned, all three firms have made acceptable submissions, and appear to have the necessary experience and expertise to complete the project, and budgets and timelines are similar. Both staff though ranked CPCS very slightly higher based on the RFP document itself. Based on that finding, staff would recommend CPCS, though it is worth noting that IBI certainly has greater knowledge of the Municipality at this time. Options 1. Proceed with the Feasibility and Impact Study per the proposals received. 2.Defq consideration of the matter. Strateeic Plan Goal(s) Goal #1 - Practice responsible f,rnancial management Goal #3 - Create a positive business atmosphere Attachments 1. Draft By-law No. 2009-120, to authorize the execution of an agreement with CPCS Transcom Limited. Recommendation That the proposal submitted by CPCS Transcom Limited dated October 9,2009 for the International Ferry Service Feasibility and Impact Study be accepted, And That By-law No. 2009-120,to authorize the execution of an agreement between the Municipahty of Bayham and CPCS Transcom Limited for the International Ferry Service Feasibility and Impact Study be presented to Council for enactment. Respec,tÁrlly Staff Report C2009-26 regarding RFP Results - Ferry Service ... Page 200 of 255 THE CORPORATION OF THE MTTNICIPALITY OF BAYHAM BY-LAW NO. 2009-120 A BY.LA\il TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BET\ilEEN TIIE MTJNICIPALITY OF BAYHAM A.I\D CPCS TRANSCOM LIMITED FOR THE INTERNATIONAL F'ERRY SERVICE T.EASIBIILTY AND IMPACT STUDY WIIEREAS the Municipality of Bayharn issued a Request for Proposals to undertake an International Ferry Service Feasibility and Impact Study. AND WHEREAS CPCS Transcom Limited submitted its proposal dated October 9,2009 to undertake such study. AI\D WIIEREAS the Council of the Corporation of the Municipality of Bayham deems in necessary and expedient to accept the proposal as submitted by CPCS Transcom Limited. NOW THEREFORE THE COTTNCIL OF THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. TIIAT the Mayor and Clerk be and they are hereby authorized and directed to execute an Agreement between CPCS Transcom Limited and the Municipality of Bayham to complete the International Ferry Service Feasibilþ and Impact Study in accordance with the proposal dated October 9,2009. 2. THAT this byJaw shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15TH DAY OF OCTOBER 2009. MAYOR CLERK Staff Report C2009-26 regarding RFP Results - Ferry Service ... Page 201 of 255 Page 202 of 255 TO: Mayor & Members of Council FROM: Kyle Kruger, Administrator SUBJECT: Boundaries Act Outline DATE: October 7,2009 FILE: NUMBERz C2009-025 Purpose This report is to provide information regarding the process and potential costs regarding the Boundaries Act. Bacþround The potential of initiating application under the Boundaries Act of Ontario was brought to Council attention for consideration by recent delegations about Estherville Cemetery. Council had initial discussions regarding potential application under the Act, and requested staff provide additional information about the process, potential costs, and implications of such an application. Staff Comments Staff have proceeded with a general review of the Act and its regulations, and sought input from a local solicitor and one local surveyor with experience with the Act. At this time, staff are awaiting comment from the local solicitor. Information contained in a Ministry of Consumer Services outline of the Act notes the purpose of the Boundaries Act is to determine and confirm the true position of one or more boundaries of a properly, including those of a public highway. This is different from the determination of ownership, which can be pursued using the Land Titles Act and/or Certification of Titles Act. Process In very general terms, the following outlines the basic process under the Act: . Certain parties, including the Council of a municipality or owner(s) with an interest in a property may make application under the Boundaries Act. . The application should delineate the specific boundaries of a loVinstrument that are to be confirmed. . The application must include: o Completed application form o Up to date survey (draft plan) prepared specifically for the Boundaries Act (with field notes) o Copies of all existing plans and field notes (where issues relate to original crown survey - copy of original township plan, field notes, and patent) o Detailed title search of the subject lands and lands adjoining the boundary to be confirmed o Copies of all other relevant documents (including local histories, archives, air photos, etc.) o Surveyors report to present detailed history of the dispute (includes relevant surveys, title documents, occupational evidence, discussions with individuals, etc) Staff Report C2009-25 regarding Boundaries Act Outline. Fil... Page 203 of 255 . The submission is initially reviewed by a Regional Surveyor (evaluation that plan is generally per requirements of Registry Act and Surveyors Act) . Applicant surveyor provides names and addresses for parties with interest in lands adjoining boundary to be confirmed . Notice of Application is circulated. Notice outlines purpose of application and time fixed for receipt of any objections . Where no objections are filed, the boundaries may be confirmed by the Director without a hearing (though staff understand a hearing is generally required) . Where objections are filed, a hearing is held with the Deputy Director of Titles to determine validity. The Director may specifu any parties to the proceedings. Parties may introduce evidence and cross examine witnesses. The onus of proof is on the applicant to provide sufficient evidence of true location of boundary. . Decision is issued by Director. The Director may confirm the boundary per the application, frày order the draft plan amended, or may dismiss the application on the basis that insuffrcient evidence has been presented. . Appeals to the Directors decision may be heard by Superior Court . If no objections/appeals are filed, or are subsequently disposed of the plan is registered at Land Registry Office. Effect Simply put, the effect of a decision by the Director would be confirmation of a boundary (or boundaries) certified by the Director and registered at the Land Titles Offrce. These boundaries are then deemed to be the true boundaries of a property. Alternatively though, the Director could dismiss an application due to insufficient evidence. As noted in the Ministry guidelines, confirmation of a boundary does not necessarily define current ownership. Costs Costs for an process under the Boundaries Act are diffrcult to assess, since much is dependent on the complexity of the issue, history of the lands in question, and factors such as appeals filed. In discussions with others, it has been emphasized that the largest potential cost is in legal fees. Though legal representation is not technically required at a hearing, in practice it would be recommended. The following is a general estimation, though again staff note this is without input requested from the local solicitor (does not include estimation of staff costs for reviedresearch of potential background information): Application fee under Boundaries Act - $410 (plus $1 for every parcel of land that touches the boundaries under application) Updated investigative survey - $1,500 to $2,000 Legal Fees (detailed legal search, title investigation) - $1,500 to $2,000 LegalFees (if hearing required)- $3,000 to s5,000 The Act provides that costs are borne by the applicant, however the Director may order the costs be paid by or to any party to the proceedings. It is highlighted that costs are not automatically awarded to a successful party. In regard to applications by a Municipality, the Act further states that the costs shall be borne by the municipality, and may be recovered by levy on the parcels in the application, excepting where the purpose is to confirm the boundary of a public highway. Staff Report C2009-25 regarding Boundaries Act Outline. Fil... Page 204 of 255 Summary The first steps in any proceeding are the investigative survey and detailed title search/legal review. Based on information obtained, and identified or potential disagreement, a person/municipalþ could then determine the need for application under the Boundaries Act. Strategic Plan Goal(s) Goal #l - Practice responsible financial management Goal#4 - Be dedicated to service excellence Recommendation THAT Report C2009-025 be received for information. Staff Report C2009-25 regarding Boundaries Act Outline. Fil... Page 205 of 255 Page 206 of 255 lo io8 Primary Water Supply System October 1, 2009 Ministry of the Environment lntegrated Environmental Policy Division Land and Water Policy Branch Water Policy 135 St. Glair Avenue West Floor 6 Toronto Ontario M4V 1P5 Attention: Ann Marie Weselan, Manager (Acting) Re: EBR Registry Number 010-6350 (Policy Proposal Notice: Stewardship - Leadership - Accountability. Managing Ontario's Water Resources for Future Generations) Dear Ms. Weselan; The Elgin Area Primary Water Supply System (EAPWSS) is a regionalwater supply system that includes a water treatment facility on Lake Erie and supplies treated drinking water to approximately 100,000 people in seven municipalities including the City of London, Ci$ of St. Thomas, Municipality of Bayham, Municipality of Central Elgin, Town of Aylmer, ïownship of Malahide and the Township of Southwold. EAPWSS staff have been actively involved in the Ministry of Natural Resources (MNR) and the Ministry of the Environment's (MOE) consultation process for the development of regulations to implement the Safeguardíng and Sustaining Ontario's Water,Acf (SSOWA). Specifically, staff have actively commented on the Great Lakes-St. Lawrence River Basin Water Resources Agreement and the Great Lakes Charter Annex processes, as well as partícipated in recent years on the "Great Lakes Annex" Advisory Panel and the associated Municipal Sector Working Group. The Elgin Area Primary Water Supply System welcomes this opportunity to provide fudher input through this policy proposal consultation. Appendix A contains the EAF\ffSS JoÍnt Board of Management report which was approved on October 1, 2009. Thís letter contains staff elaboration on those points. Part 1: Water Gonservation and Efficiencv General The ministry should clearly differentiate between'water efficiency" and "water conservation" and standardize baseline parameters to ensure effective comparisons can be made. eaElgi Correspondence dated October 1, 2009 from Elgin Area Primary... Page 207 of 255 Proposed Targets Page 16 - When it comes to setting specific targets for water conservation and efficiency a specified province-wide target for all water takers would not likely be achievable due to local conditions and circumstances as well as vast differences in communÍty sector mixes. It would be more appropriate for tocal entities to set sector-wide and/or individual targets in order to reflect the diversity of water use amongst sectors and across the province. lndustrial, commercial, institutional and residential water users are quite different in terms of drivers for achíevabl e water conservation a nd efficiency. Targets should not be absolute vâlues, but perhaps a percentage of a previous baseline year (eg. year 2OO0), while also considering the growth in the community, population, and' employment, or some other measure of production. Growing communities who may have difficulty in meeting a provinciafly mandated target should not be penalized in comparison to declining or slow growing communities for water reductions. Possible Actlons Page 18 - Figure 2 outlines various options for mandatory and voluntary preparation of water conservation and efficiency plans. lt is important for the MOE and MNR to consider that in some cases, the Permit To Take Water (PTTW) holder has no jurisdÍctìon over end user water conservatíon and efficiency. For example, the EAPWSS is the holder of a PTTW, but is essentially a treatment and wholesale water provider to the seven (7) benefiting municipalitíes. Once the water enters a municipal distribution system, the EAP\ffSS no longer has jurisdiction and control over its end use. For this reason, responsibility for the preparation of water conservation and efficiency plans cannot lie solely with the PTTW holder, ln the case of municipal water systems, this should apply to municipalities regardless of whether they hold the PTTW. The MOE is proposing to make administrative changes to the PTT\ / program (page 45). The EAPWSS suggests that any terms and conditions related to water conservation and efficiency requírements with respect to municipal drinking water systems should be placed on the Municipal Drinking Water Licence of the water system, Coordination of water conservation and efficiency programs between the PTTW holder and the distributing municipality (if they're not the same entity) can be achieved through internal processes such as bylaws, policies and water supply agreements. Page 18 - One possible action to support Objective 2 is'promote municipal initiatíves such as volume-based pricing and full cost recover¡/. How will this relate to requirements for municipal drinking water systems to have Financial Plans as required by the Safe Drinking Water Act, and full-cost pricing financial plans as required in the Sustainable Water and Sewage Systems Acf and Safe Drinking Water Acft A significant component of the new Municipal Drinking Water Licence is the Fínancial Plan. Page 20 - With regards to the development of education programs, a province-wide campaign and a provincially developed "toolbox" would be appropriate to support municipalities who may not have the resources or expertise available for such a program. Appendix - The EAPWSS would like to provide the following general comments on the objectives for the possible actions for an Ontario Water Conservation and Effìciency Strategy: r Plans/audits should not have a formal approval requirement. lf necessary the plans could be submitted to the Director, but the MOE should not approve the content. . Once in place, the plans should be updated only as required. The need to re-evaluate and update the plan will vary significantly based on geographic area and sector' -2- Correspondence dated October 1, 2009 from Elgin Area Primary... Page 208 of 255 The province is encouraged to work with the water-use sector, particularly municipalities, to develop guidelines. lf PTTW holders are required to report on their water conservation and efficiency, there has to be administrative changes to the PTnru program to put some responsibility on related water takers, and not just permit holders. The EAPWSS suggests that the reporting requirements for municipal water systems should be outfined and included in the Municipal Drinking Water Licence, rather than the PTTW program, Paft 2: lntra-Basin Transfers General Page 9 - The policy paper references a water management framework that is science based, balances the interests of various stakeholders and recognizes the cunent economic climate, When we consider how the proposed regulations may impact the EAPWSS and a significant portion of soulhwestem Ontario, it is difficult to understand how these three aspects have been taken into consideratíon. The precautionary pri¡ciple is supposedly being applied, yet without a clear understanding of the current ecological controls and interactions within the St. Clair River/Lake St. Glair/Detroit River connecting channel and it appears to be left to every proponent to undertake the scientific studies in support of their water taking expansion. The financial impact on the EAP\ /SS that could result from these regulations, depending on how basin watershed map is finalized, appears to disadvantage the EAPWSS when compared to other drinkingtwater systems and municipalities, as opposed to balancing stakeholder interest. By further reducing the economic competitiveness of the EAPWSS member municipalities and that of southwestem Ontario in general, the framework does not recognize the current economic climate in these hard hit municipalities. Page 12 - The "bubble" refers to the monetary resources required to close the infrastructure gap in Ontario to make water systems more sustainable. The EAPWSS cannot afford to add hundreds of million dolfars more to future planned monetary needs because of arbitrary ministry decisions which are not founded in science. The timing and magnitude of the financial implications is unclear because of draft mapping, lack of clarity with respect to basefine amounts, general confuslon over what is meant by consumptive use, and the standard that will be required to assess the science for future cumulative impact studies and climate change assessments. Defining the Great Lakes Watersheds Page 24 - The EAPIffSS strongly supports the statement that a connecting channel will be considered part of both the upstream and downstream Great Lake watersheds. This definition is consistent with Article 2O7 of the Agreement and the implementing legislation in other jurisdictions (e.9. Michigan). The EAPIA/SS feels that this is logical reasoning supported by scientific investigation and the consideration of local and regional conditions. This definition will provide flexibílity for many municipalíties who would othenvise be detrimentally impacted by a more restrictive and narrow definition. With specific regard to southwestem Ontario and the St. Clair/Detroit River interconnecting channel, it is the understanding of the EAPWSS that this is the onlv connecting channel in the Great Lakes basin which has a significant tributary watershed that drains to the connecting channel rather than directly to a Great Lake basÌn. Tributaries to connecting channels must also be included in the definition and considered to be part of both the upstream and downstream Great Lake watersheds. -3- Correspondence dated October 1, 2009 from Elgin Area Primary... Page 209 of 255 considered as part of both Great Lake basins. This suggested clarification would remain consistent with Article 2OT and would imply that the Lake Huron basin overlaps with the Lake Erie basin in the area of the Thames River and Sydenham River watersheds. In this case, the definition of an intra-basin transfer would continue to exclude water transfened from the watershed of a Great Lake to the wafershed of its connecting channels. Tribut¡aries to connecting channels are part of Ontario's water resources and a crítical component of the ecology of the connecting channels and should not be excluded from consideration by the regulations to ensure that these water resources are also protected for future generations. Water returned to the tributaries (Thames River, and Sydenham River) of a connecting channel is the same as if that water was returned directly to the connecting channel, ln the case of cunent discharges, this flow represents a significant benefit to the health of the Thames River and Sydenham watersheds. lt is uncfear how a tributary to a connecting channel can only be assumed to be part of the downstream basin, as is arbitrarily beíng identified in draft mapping. The mapping used in the proposal paper does not identify other options for intra-basin boundaries that could be considered, since the boundary shown between Lake Huron and Lake Erie has been arbitrarily drawn through Samia, The basin boundary could have just as arbitrarily been drawn through Amherstburg, at the lower end of the connecting channel, The precise location of the boundary will determine the long term financial impact on the EAPI|\ISS and its member municipalities if a single boundary is used. The EAPWSS recommends that the boundary should overlap and each include the Thames and Sydenham watersheds which are tributaries to the connecting channel and therefore part of both Great Lake basins. The map pre-supposes that the Thames and Sydenham watersheds are part of the Lake Erie basin only and not the Lake Huron basin which appears to contradict the wording in the proposal paper and Article 207. The EAPWSS specifically notes that environmental impacts of discharges are currently assessed based on science through the Environmental Assessment and Certificate of Approval processes, and not arbítrary defìnitions. These arbitrary definitions within the current Policy Paper appear to target the EAPI/VSS, its member municipalities, and a significant portion of southwestern Ontario, and potentially economically disadvantage them in favour of other Ontario municipalities and municipalities in adjacent states. Establishing Baseline lnformation Page 24 - With respect to withdrawals, it is unclear why the ministries wish to complicate the "permitted amounf'to include a 90 day average amount. Page 25 - For consumptive use, the poficy paper indicates that a table of generalized coefficients will be developed for water use sectors. ln addition to generalized coefficients, the ministries should allow flexibility so that in cases where users have hard data that differs from the coefficients, this actual data could be used at the discretion of the water taker. -4- Correspondence dated October 1, 2009 from Elgin Area Primary... Page 210 of 255 Eslablishing Baselíne Informatìon - Municípa| Transfers Page 25 - The proposal states that the baseline amount for municipal transfers will be based on the Permit To Take Water (PTTW) approval volume. lf the baseline amount was restricted to current or even recent supply and consumption data, the province would be unduly penalizing proactive municipalities which have implemented water conservation and water efficiency programs to increase the longevity and capacity of the existing systems. ln addition, this would inadvertently reward municipalities which have done little to implement water conservation and efficiency programs. A PTTW for a municipal water system may typically include the existlng water treatment plant and system capacity, but not in all cases. Therefore baseline amount should be established on the maximum capacity of any installed waterworks, otherwise a loss of investment will result. invested in bv municipalities and weter svstems. lt is ímportant that municipalities are able to maximize existing plant and system capacities before having to redirect resources into new infrastructure at a significant cost. This is noted on page 25 of the policy paper, last line of the Mun icipal Transfers section. It has been noted that in the slide deck of the material presented at the regional consultation sessions, slide 6 indicates that the baseline for municipal transfers is based of PTTW approval limits, plus any additional volume in an approved EnvironmentalAssessment, with consideration of the proporiion transfened. The policy paper does not make mention of consideration 'for the proportion transfened' and therefore it is not clearly outlined in the policy paper how the baseline amount will be calculated or how the proportionality is being applied to the baseline volume. Further to our meeting with staff from the MOE and MNR on Sepl. 9, 2009 in London, it is our understanding that once a municipality calculates their baseline for the amount transferred, they will be responsible for managing this internally within their own jurisdiction which will create additional monitoring and administrative requirements for municipalitÍes. This is not clearly identified in the policy paper, therefore making it dÍfficult for municipalities to identify potential impacts and offer meaningful comment. Notwithstanding this apparent ambiguity, the EAPWSS suggests that the definition of baseline votumes must be further clarified and at a mínimum the baseline volumes should include the Permit To Take Water volume plus any approved volumes, capacities, and demands included in a provincially approved document or provincial instrument. When to Apply the Exception CrÍtería Page 30 - The policy proposal references Gertificates of Approval (CofA's) for drinking water or sewage works. Please note that under the Ministry of the Environment's new Municipal Drinking Water License program that some drÍnking water systems no longer have CofA's as they have been replaced by a Drinking Water Works Permit within the Municipal Drinking Water Licence in accordance with the Safe Drinking Water Act. Page 30, 31 - There is concern with the amount of time and cost that will be added to the Environmental Assessment (EA) process for the early (and perhaps duplicate) consultation and the Regional Body review at the end of the process. This could add as much as one year to a typical two year EA process. lt is unclear if the EA needs to fulfill the requirements of the Federal EA process, or if this is only when federal funding is involved? -5- Correspondence dated October 1, 2009 from Elgin Area Primary... Page 211 of 255 Deciding Howto Apply the Exception C¡iteria Page 33, 34 - With references to "return flow" this discussion pre-supposes that what is being described is an intra-basin transfer. Since the water is uftimately returned to the downstream connecting channel of a Great Lake basin, it would appear that this is not a transfer and there is no need to invoke the exception criteria. The legislation should not attempt to separate the ecosystem of the tributary to a connecting channel from the ecosystem of a connecting channel; they are all one and closely intenelated. This would be an arbitrary and narrow delineation of the connecting channeland does not represent the real world. Page 34 - Although it is the position of the EAP\ruSS that water returned to the tributary of connecting channel is not a transfer, the EAPWSS would like to stress that it is important that municipal discharge of water to a tributary watershed which drains to a connecting channel be considered as Return Flow for the purposes of determining and meeting the exemption criteria for intra-basin transfers, noting that environmental impacts of the discharge are already included in the exemption criteria, as well as the Municipal Class Environmental Assessment and the Certificate of Approval processes for proposed discharges. The EAPWSS feels that this interpretation of return flow is consistent with the underlying intention of the exception criteria. Because of the length of the connecting channel between Lake Huron and Lake Erie, the retum flow requirements must allow this flexibility because a significant portion of southwestern Ontario drains to tributaries of this connecting channel and not directly to a Great Lake basin. This makes the application of the connecting channel and tributaries of connecting channels specifically important for this same region as the implicatíons of returning the water to the sou rce watershed become particu larly chall enging. For reference, a diagram titled "Great Lakes Charter Annex Considerations" has been attached to this conespondence. As indicated in the diagram, many municipalities in southwestern Ontario have tributaries that naturally drain into the St. Clair River/Lake St. Clair/Detroit River connecting channels. The diagram indicates that a significant number of municipalities in southwestern Ontario have tributaries that drain to connecting channels (highlighted in yellow) and therefore will be affected by this critical definition. These municipalities will be unfairly penalized if tributaries to connecting channels are not included in the definition of the connecting channel. Water from tributaries will naturally flow into the associated connecting channel. ln Article 201 of the Agreement, the exception criteria requirement states "The water transferred is returned, either naturally or after use, fo the same Great Lakes watershed from which it was taken (source watershed).. ." From the Agreement, the definition of source watershed indicates that if water is withdrawn from the watershed of a stream that is a direct tributary to a Great Lake, then the source watershed shall be considered to be the watershed of that Great Lake. Similarly, direct tributaries to connecting channels must be considered to be the watershed of the connecting channel, The EAF\Â/SS is concerned about the ability of Ontario and its municipalities to remain competitive if the Province implements measures beyond those that are implemented in the nine other jurisdictions party to the Agreement, The MOE and MNR are encouraged to take an implementation approach consistent with other jurisdictions. For example, Michigan has defined that a diversion excludes water transfened from the watershed of a Great Lake to the wafershed of its connectinq waterways. The EAPWSS strongly encourages the MOE and MNR to give the same consideration for Ontario. -6- Correspondence dated October 1, 2009 from Elgin Area Primary... Page 212 of 255 The EAPWSS has concerns that if the Lake Huron Primary Water Supply System (LHPWSS) is identifìed as undertaking an intra-basin transfer, even though retum flow is to the downstream connecting channel (part of the Lake Huron basin), then for any future expansion requirements the only solutions available to many member municipalities will be to build either a return flow pipeline back to Lake Huron or the connecting channel - both of which will have significant and detrimental environmental impacts and considerable costs. The only other option available to some member municipalities is to take future water needs from Lake Erie, which would have an equally significant cost not only to the memþer municipalíties of the Lake Huron Primary Water Supply System, but also to the EAPWSS and economically depressed communities in Elgin County. Who will ultimately decíde whether the unnecessary cost is preferable to continuing minor impacts on the connecting channel? Administrative Changes to fåe PTTW Program - Related Transferors Page 35 - The definition of a related transferor ís not clearly defined in the policy paper. Recent discussíons with the MOE and MNR staff have indicated that the EAPWSS has no related transferors. However, the EAPWSS generally supports the amendments to the PTTW program to include separate schedules that list specific terrns and conditions for the party taking the water as well as related transferors. Alternately, it would be ideal for municipal drinking water systems that any terms and conditions be imposed through the drinking water system's Municipal Drinking Water Licence (MDWL) as the licence is held by the drinking water system owner. The ministries should also give consideration whether any par$ associated with the PTTW should be named in a schedule, not just those are related transferors (i.e, include all related water takers), The EAPWSS suggests that terms and conditions for related transferors and related water takers with respect fo municipal drinking water systems should be placed on the Municipal Drinking Water Licence of the water system, and that the management of the overall transfer be managed internally through bylaw and agreements between the PTTW holder and its associated related transferors and related water takers. The Ministries of Environment and Natural Resources must provide further clarification with respect to the proposed changes to the Permit To Take Water program, with specífic regard to the relationship of Related Transferors, related water takers, and consumers which may not be a party to the Permit. General Monitoring requirements for transfened water should be straightforward and minimize the adrninistrative effort to avoid additional expenditures for meter chambers and staff resources. This requirement will affect communities which straddle a watershed boundary, especially where the water may cross the boundary more than once. Part 3: Water Charses - Phase 2 Gharging Municipal Waler Users Page 42 - Three options for changing the administratíon of the water charges regulation have been presented. it is the opinion of the EAPWSS that Option 2 is the prefened option presented as it would relieve some of the administrative burden on municipalities. ldeally, municipalities could be removed from the process entirely if industrial and commercial water users were required to report directly to the ministry, lndustry should be self-regulating, as in -7 - Correspondence dated October 1, 2009 from Elgin Area Primary... Page 213 of 255 many ætses the administrative costs to municipalities for managing and administering the charges may be greater than the water charge itself. Municipalities do not have information on the consumptive use pattems of their customers. Municipalities do not have the resources to track the information required by the ministries, recognizing those efforts would not be compensated by the ministry, especially to implement this charge as described in Option 3, unless it is an arbitrary charge spread across all customers which then is no longer fair in terms of the intent of the legislation. Municipalities should not be put in the role of the regulator, when they are only selling water to their customers. This responsibility should be from the provincial regulators and the water taker. General As a final comment on the proposal paper, EAPWSS staff are concerned that this paper forms a plain language draft regulation. lt is our understanding that there will be no additional opportunity to comment on the draft regulations. Given the potentially significant impacts to drinking water systems and municipalities, the MOE and MNR are strongly urged to consider additional consultation on draft regulations once key decisions have been made, especially with respect to intra-basin transfers. lt is felt that at this time there is not adequate information in the proposal paper to allow stakeholders to fully assess potential impacts, what the timing of the impact will be, nor the magnitude of the impact because of lack of detail, unclear definitions that will be subject to interpretation, and in some cases decisions have not been made on which options will canied forward into the new regulations. The regulation development process being used does not provide stakeholders the opportunity to comprehensively assess the potential socio-economic impacts that may result from the final regulations, and offer meaningful comments to the province. The proposal paper is not adequately detailed and in fact presents options that will be considered in the preparation of final regulations- The EAPWSS recommends that regulations be prepared in draft form and posted on the Environmental Bill of Rights Registry, as the next step in the prooess, so that stakeholders can fully assess the specific implications of the proposed regulation on them and be given the opportunity to comment prior to regulations being implemented. lt would be appropriate to have the opportunity to comment on draft regulations once the options have been assessed by ministry staff and a decision is made on what will be carried fonruard into regulations. Thank you for the opportunity to comment on this policy paper. lf you have any questions, please feel free to contact our office at your earliest convenience. Sincerely, Pat McNally, P. Chief Officer Elgin Area Primary Water Supply System -8- Correspondence dated October 1, 2009 from Elgin Area Primary... Page 214 of 255 c.c. Andrew Henry, Division Manager, EAPWSS Bob Habkirk - Chair, EAPWSS Joint Board of Management Hon Deborah Mathews - MPP (London North Centre) Hon Christopher Bentley - MPP (London West) Khalil Ramal - MPP (London-Fanshawe) Hon Steve Peters - MPP (Elgin-Middlesex-London) Member Municipalities - EAPWSS Enclosure: Diagram ("Great Lakes Charter Annex Considerations") Appendix A: EAPWSS Joint Board of Management Report -9- Correspondence dated October 1, 2009 from Elgin Area Primary... Page 215 of 255 LEGENDS: WATERSHED BOUNDARY EXISTING SYSTEM BOUNDARY NEAR TERM EXPANSIONS POTENTIAL ULTIMATE SYSTEM û @ I CANADA EAST ZORRÁ .TAVISTOCK DAWIú EUPHEMIA LAKE HURON & ELGIN AREA PRIMARY WATER SUPPLY SYSTEM ta{E o\t F-lgin,A.r-<'a Lalte HurrrtGREAT LAKES CHARTER ANNEX CONSIDERATIONS C o r r e s p o n d e n c e d a t e d O c t o b e r 1 , 2 0 0 9 f r o m E l g i n A r e a P r i m a r y . . . P a g e 2 1 6 o f 2 5 5 Appendix A: EAPWSS Joint Board of Management Report Correspondence dated October 1, 2009 from Elgin Area Primary... Page 217 of 255 ea Primary Water Supply System File No. E2712009 To: Chair and Members Elgin Area PrimaryWater Supply System Board of Management From: Pat McNally, P.Eng. Chíef Adm i nistrative Officer Meeting Date: October 1, 2009 Subject: Great Lakes-St. Lawrence River Basin Sustainable Water Resources Agreement That the following actions be taken with respect to the Great Lakes-St. Lawrence River Basin Sustainable Water Resources Agreement and the "Sfeu¡ardsåip - Leadership - Accountabilíty: Managing Ontarío's Water Resources for Future Generafibns' Provincial Policy Paper: a) the Board of Management for the Elgin Area Primary Water Supply System DIRECT staff to submit comments to the Environmental Bill of Rights Registry and the Ministries of Environment and Natural Resources strongly recommending that: i) the watershed of a tributary which draÌns directly to a connecting channel be considered as part of the connecting channel for the purpose of determining an intra-basin transfer, and therefore the tributary watershed be considered as part of both Great Lake basins; i¡) the discharge of water to a tributary watershed which drains to a connecting channet be considered as Return Flow for the purposes of determining and meeting the exemption criteria for intra-basin transfers, noting that environmental impacts of the discharge are already included in the exemption criteria, as well as the Municipal Class Environmental Assessment and the Certificate of Approval processes for proposed discharges; iii) the definition of Baseline Volumes be further clarified, and that the Baseline Volumes at a minimum should include the Permit To Take Water volume plus any approved volumes, capacitÍes, and demands included in a provincially approved document or provincial instrument; and, ív) the Mínistries of Envíronment and Natural Resources provide further clarification with respect to the proposed changes to the Permit To Take Water program, with specific regard to the relatíonship of Related Transferors and consumers which may not be a party to the Permit. b) The Board of Management for the Ëlgin Area Primary Water Supply System URGE the benefitting municipalities of the Elgin Area Primary Water Supply System to consider simifar comments in a submission to the Environmental Bill of Ríghts Registry. Report Page 1 ol 4 October 1, 2009 Correspondence dated October 1, 2009 from Elgin Area Primary... Page 218 of 255 ea Primary Watø Supply System File No. 82712009 . Great Lakes CharterAnnex, October 13, 2005. Great Lakes Charter Annex Agreement, December I 1, 2008. Great Lakes CharterAnnex Agreement, March 12,2009o Great Lakes - St. Lawrence River Basin Sustainable Water Resources Agreement, June 11, 2009 Through the 2001 Great Lakes Charter Annex, the provinces of Ontario and Quebec, as well as the eight U.S. states bordering the Great Lakes committed to protect and manage the water of the Great Lakes-St. Lawrence River Basin. Commitments would be achieved through implementing agreements that set a common standard for decisions about proposed water uses, íncluding restrictions on íntra- basin transfers. On December 13, 2005, the Great Lakes-St, Lawrence River Basin Sustainable Water Resources Agreement was signed by Ontario, Quebec and the eight Great Lakes States (lllinois, lndiana, Michigan, Minnesota, New York, Ohio, Pennsylvania and Wisconsin). This good faith agreement provides a framework for each province and state to pass regulations that put in place the new protections for Great Lakes-St. Lawrence River Basín waters. The Agreement commits the parties to ban water diversions with strictly regulated exceptions, and strengthens water conservation standards. On June 4,2007 the Ontario govemment passed the Safeguarding and Sustaining Ontario's Water Act (SSOWA), which amended the Ontario Water Resources Acf (OWRA) and further regulations are required to fully implement the requirements of the Agreement and SSOWA. The Ministry of Natural Resources (MNR) in partnership with the Ministry of the Environment (MOE) has put interim measures in place until the supporting regulations are finalized. Policy Paper On August 5, 2009 the MOE released the policy proposal paper on the Environmental RegÍstry. This policy paper, títled "Sfeu¡ardshíp - Leadership - Accountability: Managíng Ontario's Water Resources for Future Generations", will be used as the public consultation process for final regulations and regulatory amendments. The policy paper covers three areas in general: 1. Options for What Ontario Could lnclude in its Water Conservation and Efficiency Strategy2. Proposals for Managíng New or lncreased lntra-Basin Transfers 3. Water Charges: Phase 2 The policy paper has been posted on the Environmental Registry for a 60 day comment period and comment submissions are due October 4, 2009. Subsequent regulations, as a result of this policy paper consultation process, are anticipated to be released in late 2009. At this time, it is unclear if further public consultatíons will occur with respect to the pending regulations and regulatory changes as a result of the policy paper. Upon revíewing the policy proposal paper, the following key areas are of interest with respect to the Elgin Area Primary Water Supply System. October 1, 2009 Great Lakes-St. Lawrence River Sustainable Water Resources Agreement Report Page 2 of 4 Correspondence dated October 1, 2009 from Elgin Area Primary... Page 219 of 255 Agenda ltern # Page #trEea File No. E27l20OgPrimary ll/ater Supply System I ntra-ba si n Tra nsfers and Con necti ¡lp Channels The MNR and MOE are proposing that a connecting channel be considered part of both the upstream and downstream Great Lake watersheds for the purpose of identifoing new or increased intra-basin transfers. Thís wÍfl address situations where municipalities may take water from a Great Lake watershed and díscharge it directlv to a downstream connecting channel (eg. Sault Ste. Marie, Sarnia, Kingston). The regulation will clarify that this is not considered to be an intra-basin transfer. However, the definition of the connecting channel currently does not include the tributary watershed which drains to the connectíng channel. The province continues to imply that the tributary watershed of the connecting channel remains in the downstream Great Lakes Basin. This means that the MNR/MOE have presupposed and narrowly defined the Lake Erie basin to Ínclude the Thames & Sydenham watersheds, and the Lake Huron basin excludes the Thames & Sydenham watersheds. Based on this narrow definition, water transported to an area within the Thames/Sydenham watershed and returned to a connecting channel via a tributary to the connect¡ng channel (e.9, Thames River) would still be considered an intra-basin transfer. Not only would this be considered a transfer, but the province continues to question whether this would even meet the Return Flow requirements of the intra-basin transfer exception criteria. It is critically important to the Elgin Area Primary Water Supply System (EAPWSS) and a significant number of municipafities in southwestern Ontario that the tributary watershed which drains to the connecting channel should also be considered as part of the connecting channel for the purposes of deterFinino a transfer. ldeally water transferred from the watershed of a Great Lake to the watershed of its connectíng channel would not be considered an intra-basin transfer. The definition proposed by Board staff would be consistent with implementing legislation in other jurisdictions (e.9, Michigan). This would also provÍde flexibility for many municipalities who woufd otherwise be detrimentally impacted by a more restrictive defínition. It is important to note that this situation only exists for municipalities in southwest Ontario with respect to the St. Clair/Detroit River connectíng channel. This connectÍng channel ís the only connecting channel of the Great Lakes which has an associated and signifícant watershed whích drains to the connecting channel itself, rather than directly to a Great Lake basin. The narrow definition proposed by the MNR and the MOE would detrimentally affect about twenty municipalities within or adjacent to the Thames River and Sydenham River watersheds, ChàIses to the PermitTo Take Water (PTTW) Prgaram The policy paper proposed that changes be made to Permit's To Take Water to include separate schedules that fist specific terms and conditions for the party taking the water as well as any related transferors, Board staff is also considering whether any or all parties associated with the PTTW should be named in a schedule, not just those are related transferors (i.e. name all member municipalities as refated water takers). This may be'beneficial to the Board, as the permit holder, as it would also place some responsibíl¡ty for issues such as water conservation on any party associated with the permit and not just the water taker making the withdrawal at the source. Board staff are also considering and have suggested that this could be intemally managed through water supply agreements and/or Board policies as opposed to being specifically regufated by the MOE through the Permit To Take Water program. Consultation Sessions and Communications \s part of the public consultation process, the MNR and MOE held four regional consultatíon workshops (by invitation) across the province. The workshops were held in Kingston, Toronto, Sault Ste. Marie, and London. Board staff, as well as representatives from many of the Elgin Area Primary October 1, 2009 Great Lakes-St. Lawrence River Sustainable Water Resources Agreêment Report Page 3 of 4 Correspondence dated October 1, 2009 from Elgin Area Primary... Page 220 of 255 Agenda ltem # Page #trM File No. 82712009 Water Supply System member municipalities, participated in the consultation session in London on September 10, 2009. ln addition to partÍcipatíng Ín the regional workshop in London, Board staff specifically requested a separate meeting with the MOE/MNR to discuss the specific concerns of the regÍonal water systems. This meeting took place on September 9, 2009 at the MOE office in London. Board staff used the opportunity to provide additional background information to the MOE/MNR regarding the EAH¡VSS, and to discuss the unique nature of the system and the potential impacts of some of the policies being proposed. The meeting included discussion on existing Board polícies, how the EAPWSS is managed and the capability/limitations on water management within the jurisdictíon of the Board. Board staff emphasized that it is critically important to the EAPWSS that with respect to intra-basin transfers that the entire walershed of a connecting channel be considered part of the connecting channel. MOE/MNR indicated that the EAPWSS has a good rationale for this position and that these comments will be carefully consÍdered during the finalization of regulations. ln addition to the public consultation process, the MNR will be seeking further input from the participants of the Annex Advisory Panel and its municipal sector working group. Board staff participate in both of these groups and wíll continue to provide input through these groups to ensure that Board interests are well represented. The regulations currently in development by the Ontario govemment to implement the Great Lakes-St. Lawrence River Basin Sustainabfe Water Rosources Agreement may have future signifícant and substantial ímplícations for the Elgin Area Primary Water Supply System and some member municipalities, particularly with respect to future expansions, increased water consumption and potential intra-basin transfers related to water supply, wastewater discharge and consumptive uses. Board staff will continue to actively provide input to the Ontario Ministry of Natural Resources and Ministry of the Environment to represent the best interests of the Board and advise the Board accordingly. lnformatíon for thís report was provided by Erin Kirk, Qualíty Assurance & Compliance Manager. rea System Andrew Henry, P. Eng. Division Manager, Regional Report Page 4 o1 4 October 1, 2009 Great Lakes€t, Lawrence River Sustainable Water Resources Agreement Correspondence dated October 1, 2009 from Elgin Area Primary... Page 221 of 255 Correspondence dated October 1, 2009 from Elgin Area Primary... Page 222 of 255 '/ ¡ THE CORPORATION OF THE MI]NICIPALITY OF BÄYHÁ'M BY-LAW NO. 2009-099 BEING A BY-LA\ry TO AMEND BY-LAW 2009-006 A BY-LÄW APPOINTING MEMBERS TO BOARDS AND COMMITTEES OF TEE MUNICIPALITY \üHEREAS the Council of the Municipality of Bayham did by By-law 2009-006 appoint persons to Boards and Committees for the purposes ofthe Corporation; AND WHEREAS the C,ouncil of the Corporation of the Municipality of Bayham did by ByJaws 2009-074 and 2@9492, amend ByJaw 2N9-006: AND \ilIIEREÄS the Council of the Corporation of the Municipality of Bayham deems it necessary to further amend zuchbyJaw; NOW THEREF'ORE THE COTJNCIL OT'THE CORPORATION OF THE MUMCIPALITY OF'BÄYHAM ENACTS AS FOLLOWS: 1. TIIAT the name Rosilee Peto be removed as a me,mber of the Museums Bay{ra¡n Committee; 2. THAT in all other respects, By-law 2009-006, as ame,nded, is hereby confirmed and remains unchanged; 3. THAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS ßTII DAY oF ocroBER 2009. MAYOR CLERK By-Law 2009-099 A By-Law to further amend By-Law 2009-00... Page 223 of 255 Page 224 of 255 TIIE CORFORATTON OF THE MT]MCIPALITY OF BAYHAM BY-LAW NO. 2009-112 A PROVISIONAL BY.LAW TO PROVIDE FOR DRAINAGE WORKS IN TIIE MTJMCIPALITY OF BAYHAM IN TTIE COTJNTY OF ELGIN KNOWN AS THE MTJMCIPAL DRAIN NO. 1 WIIEREAS the Engineer Spriet Associates on behalf of the Municipalþ of Bayham in accordance wittr Section #78(l) of the Drainage Act, R.S.O. 1990, requests that the following lands a¡rd roads be drained by drainage works: o Part l.ats12/ -132, Concessions 6 and 7, Municipality of Bayham Al.lD WIßREAS, the Council of the Municipality of Bayharn has procured Engineer Report No. 208321, prepared by Spriet Associates, dated September 28,20æ, which is attached hereto as Schedule *Att, and forms part of rhis By-Law. AND WHEREAS the estimated total cost of constructing tlre drainage work is $349,000.00; AND WIIEREAS the Council is of the opinion ttrat tlre drainage of the area is desirable; NOW TIIEREFORE the Council of the Municipality of Bayham enacts as follows: 1. Engineer Report No. 208321, dated September 28,2æ9 and attached hereto, is hereby adopted and the drainage works as therein indicated and set forth are hereby authorized and shall be completed in accordance therewith. 2.1 The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation, the amount of $349,000.00, being the amount necessary for constnrction of the drainage worl¡s. 2.2 The Corporation rnay arrange for the issue of debentures on its behalf for the amouût borrowed less the total amount of, (a) grants received under Section #85 of the Act; O) commuted payments made in respect of lands and roads assessed within the municipality; (c) monies paid under Subsection #6lQ) of the Act; and (d) monies assessed in and payable by another municipality, and By-Law 2009-112 A Provisional By-Law to provide for dra... Page 225 of 255 3. By-law No. 2(X)9-112 -2-October l5r 2A09 such debentures shall be made payable within five (5) years from the date of the debenture and shall bear interest at a rate not higher than the rate charged by a chartered bank ofCanada. A special equal rate sufficient to redeem the prirrcipal and interest on the debentures shall be levied upon the lands and roads as set forth in the attached Schedule uAu to be collected in the same nnnner and at the same time as other taxes are collected in each year for five (5) years after the passing sf this by-law. For paying the amount of 626,629.00 being the amount assessed upon the lads and roads belonging to or controlled by the municipality, a special rate suffrcient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in the Municipality of Bayham in each year for frve (5) years after the passing of this Provisional By-law to be collectd in the sa¡ne mânner anú at the same time as other taxes are collected. All assessments of $250.00 or less are payable in the first year in which the assessment is imposed. This By-law comes into force on the passing thereof and may be cited as the 'Municipal Drain No. 1". READ A FIRST AND SECOND TIME this ßû day of Ocûober 2fr09. Provisionatty adopted this 15û day of Oc{ober 20t9. MAYOR CLERK READ A THIRD TIME AND FINALLY PASSED this day of 4. 5. 6. 2!n9. MAYOR CLERK By-Law 2009-112 A Provisional By-Law to provide for dra... Page 226 of 255 COTJRT OF REYISION - MT]I\ICIPALITY OF BAYHAM Take notice that the Court of Revision of the Corporation of the Municipality of Bayham for considering and determining of Appeals to the said Court of Revision to the Assessment of By-law #2009-112 will be held in Council Chambers at THE BAYHÄM MIINICIPAL OITICE in Straffordville on Nove,rnber 5,20fr9 at 8:00 p.m. All notices of assessment appeal by an owner shall be served on the Clerk of the Municþality AT LEAST 10 DAYS PRIOR to the first sitting of the Court. Date of mailing CLERK By-Law 2009-112 A Provisional By-Law to provide for dra... Page 227 of 255 Page 228 of 255 CORPORATION OF THE MTJNICIPALITY OF BAYHAM BY-LA\il NO.2009-116 Ä BY.LAW TO AUTIIORIZE THE EXECUTION OF A}[ AGREEMENT BET\ilEEN TIIE MT]NICIPALITY OF BAYIIAM AND THOMAS WILSON FOR THE PROVISION OF WINTER CONTROL SERVICES IN THE MTJNICIPALITY OF BAYIIAM LIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municipality; AND WHEREAS the Council of the Corporation of the Municipality of Bayham hereby accepts the proposal by Thomas Wilson for the provision of winter control maintenance activities in the Municipality of Bayham; THEREFORE TIIE COUNCIL OF TIIE CORPORATION OF THE MUNICIPALITY OF BAYIIAM ENACTS AS FOLLOWS: 1. TIIAT the Mayor and Clerkbe and are hereby authorized to execute the Agreanent attached hereto as Schedule "4" and forming part of this by-law between Thomas Wilson and the Municipality of Bayham for the provision of winter control maintenance. 2. TIIAT this byJaw shall come into full force and eflect upon final passing. READ A F'IRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15th DAY oF ocroBER 2009. MAYOR CLERK By-Law 2009-116 A By-Law to authorize the execution of a... Page 229 of 255 Schedule úrA" to By-law NoJ009-116 THIS AGREEMENT made in triplicate this 15th day of October 2009. BETWEEN: THOMAS WILSON Hereinafter referred to as "the Contractor" OF THE FIRST PART -and- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter referred to as "the Municþality'' OF THE SECOND PART \ilHEREAS the Municipality of Bayham is desirous of entering into an Agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municþality, NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. The Contractor hereby convenants and agrees to provide snow removal and/or sanding for the Municipality fol Municipal facilities as designated on Schedule "A.L" commencing on the 15h day of October,2009. 2. The Contractor hereby convenants to supply the required material and perform the specified maintenance activity listed above within the standards, policies and procedures normally followed by the Municþality and more specifically described as follows: . ovemight snowfall exceeding 2 inches of accumulation will be removed by 9:00 a.m. on the following day; . snowfall during the day will be attended to at the discretion of the Public'Works Superintendent; and o will provide a log of activity, in a prescribed form, at the request of the Public Works Superintendent. 3. The Municipality hereby convenants to pay for costs of service as described herein upon receiving an itemized account from the Contractor, on a monthly invoice schedule. Costs of services rendered will be fixed at a per hour rate of $45.00 4. a) The Contractor shall, during the entire term of this Agreement, provide and keep in force for the benefit of the Municipalit¡ a comprehensive general liability insurance policy in an amount of not less than $2,000,000 naming the Municþality as an additional insured. By-Law 2009-116 A By-Law to authorize the execution of a... Page 230 of 255 b) The Contractor shall furnish to the Municipality, upon the execution of this Agreement, copies of the certificates of insurance, showing that it has complied with the provisions of Paragraph a(a). 5. The Contractor shall indemniff and save harmless the Municþality and their employees from all actions, suits, claims and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except from damage caused by the negligence of the Municipality or their employees. 6. The Contractor shall fumish to the Municþality, upon the execution of this Agreement, a Clearance Certificate issued by the V/orþlace Safety & Insurance Board which waives its rights under Section l1(3), R.S.O. 1990 of the Worlcers' Compensation Act to hold the Municipality liable for any liability of the Contractor for assessments and levies owing to the Worþlace Safety & Compensation Board. 7. During the currency of this Agreement, either of the Parties shall have the right to call a meeting regarding any aspect of the sidewalk maintenance activity which is unsatisfactory to one or both of the said Parties. If the Parties are unable to agree on any point arising out of this Agreement or the carrying into effect thereof such diflerences shall be determined by arbitration. 8. This Agreement maybe tsrminated by either of the Parties upon thirty (30) days written notice. Paragraphs 7,2 and Schedule "A" maybe amended bymutual agreement ofboth Parties. 9. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Municipality and signing by the Contractor and shall not be assigned without the consent of both Parties. 10. ThisAgreementshallbeeffectivefromthe l5thdayof October200gtothe l5údayof April 2010. The Municipality reserves the right and the Contractor agrees to allow the Municþalitythe option of renewal for a further one (1) year term with all conditions contained herein in force. IN WITNESS WIIEREOF TIIE CORPORATE SEAL OF THE MTINICIPALITY IS HERET]NTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS THEREOF. AUTIIORIZATION THE CONTRACTOR Date \üITNESS Date By-Law 2009-116 A By-Law to authorize the execution of a... Page 231 of 255 AUTHORIZATION THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM BY-LAW NO.2009-116 Mayor Date By-Law 2009-116 A By-Law to authorize the execution of a... Page 232 of 255 Schedule "A.I" STRAFFORDVILLE FACILITIES (Snowplowing, Sanding) Community Centre Entrances/Sidewalks - Exit doors east and west side - Sidewalk from west entrance to parking lot - Sidewalk and steps from east entrance to parking lot - Sidewalk from east doors to loading ramp - Sidewalk ûom north doors to west parking lot - Sidewalk from north doors to north main side walk Medical Centre Entrances - Front entrance door and stqls to main sidewalk - Sidewalk from back door leading to front door Municipal Office Entrances - Side entrance sidewalk leading to parking lot - Front door leading to side parking lots - Side door leading around to side parking lot and front door Library Entrances and Sidewalks - Both from steps and entrance doors - Side entrance door - Front ramp leading to parking lot side Straflordville Fire Hall Entrances - Entrance Doors front and rear Per Hour $45.00 PORT BURWELL SIDEWALKS AND FACILITIES Marine Museum (18 Robinson) - Sidewalk (Robinson) Parkette - Sidewalks (Erieus and Pitt) Basketball Court - Sidewalks (Erieus) Library (21 Pitt) - Sidewalks (Erieus and Pitt) and Entrances Gazebo (Erieus St) - Sidewalks (Erieus) CommunityPolicing Office (29 Wellington) - Sidewalks (Wellington and Erieus) and Entrances Port Burwell Fire Hall - Sidewalk and Entrances Other Sidewalks - Bridge St. South Side - Robinson St. West side (Bridge to Wellington) - Wellington St. North Side (Robinson to Victoria) - Erieus St. West Side (Wellington to Pitt) - Victoria St. West Side (V/ellington to Robinson) - Wellington St. South Side (Victoria to Elizabeth) Per Hour - $45.00 By-Law 2009-116 A By-Law to authorize the execution of a... Page 233 of 255 STRAFFORDVILLE SIDE\ilALKS (Snowplowing, Sanding) Community Centre - Sidewalk - Heritage Line (Old Chapel to Sandfiown) Medical Centre - Sidewalk (Plarlk) Municipal Offi cellibraryÆump Station #2 - Sidewalk (Plank) Parkette - Sidewalks (Plank and Heritage) Other Sidewalks - East Side Plank Road (Third Street to School) - East Side Plank Road (School to end of sidewalk) - North Side Heritage Line (Plank Road to East Street) - South Side Heritage Line (Plank Road to Old Chapel) - Plank RoadÆIeritage Line Intersection (Northwest corner) Per Hour $45.00 VIENNA FACILITIES Community Cenhe - 26 Fulton - All Entrances / Exits including wheelchair ramp Library- 6208 Plank Rd - Entrances / Exits including wheelchair ramp - Sidewalk in front of facility (Plank) Museum - 14 Snow Sheet - Entrance / sidewalk (as requested only) - Sidewalk (beside museum only along Fulton) Per Hour $45.00 VIENNA SIDEWALKS (Snowplowing, Sanding) - North ÆVest side of Plank Road from bridge to bridge, inclusive Per Hour $45.00 By-Law 2009-116 A By-Law to authorize the execution of a... Page 234 of 255 CORPORATION OF THE MT]NICIPALITY OF BAYHAM BY-LAW NO. 2009-117 A BY-LAW TO AUTHORIZE TIIE EXECUTION OF AN AGREEMENT BET\MEEN THE MT]NICIPALITY OF BAYHAM AND T]NDERIIILL BROS. LIMITED FOR TIIE PROVISION OF \ilINTER CONTROL SERVICES IN THE MTJNICIPALITY OF' BAYHAM WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municþality; AND WIIEREAS the Council of the Corporation of the Municipality of Bayham hereby accepts the proposal by Underhill Bros. Limited for the provision of winter control maintenance activities in the Municipality of Bayham; THEREFORE TIIE COT]NCIL OF THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. TIIAT the Mayor and Clerkbe and are hereby authorized to execute the Agreernent attached hereto as Schedule"N'and forming part of this by-law between Underhill Bros. Limited and the Municipality of Bayham for the provision of winter contol maintenance. 2. TIIAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND TIIIRD TIME AND F'INALLY PASSED TIIIS 15th DAY oF ocroBER 2009. MAYOR CLERI( By-Law 2009-117 A By-Law to auhorize the execution of an... Page 235 of 255 Schedule 664" to By-law No. 2009-117 THIS AGREEMENT made in triplicate this 15th day of October 2009. BETWEEN: UNDERHILL BROS. LIMITED Hereinafter referred to as "the Contractor" OF THE FIRST PART -and- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter referred to as "the Municþality" OF THE SECOND PART \üIIEREAS the Municþality of Bayham is desirous of entering into an Agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municipalit5 NOW TIIIS AGREEMENT WITNESSETII AS FOLLOWS: l. The Contractor hereby convenants and agrees to provide sidewalk and facility maintenance activity described as snow removal and/or sanding for the Municipality on facilities, sidewalks, parking lots and highways in the Municþality as designated on Schedule *,A'.1" commencing on the 15th day of October 2009. 2. The Contractor hereby convenants to supply the required material and perform the specified maintenance activity listed above within the standards, policies and procedures normally followed by the Municipality and more specifically described as follows: o ovemight snowfall exceeding 2 inches of accumulation will be removed by 9:00 a.m. on the following day; o snowfall during the day will be attended to at the discretion of the Public W'orks Superintendent; and o will provide a log of activity, in a prescribed form, at the request of the Public Works Superintendent. 3. The Municipality hereby convenants to pay for costs of service as described herein upon receiving an itemized account from the Contractor, on a monthly invoice schedule. Costs of services rendered will be fixed at a per hour rate of $65 for all plowing and sanding activities on parking lots. 4. a) The Contractor shall, during the entire term ofthis Agreement, provide and keep in force for the benefit of the Municþality, a comprehensive general liability insurance policy in an amount of not less than $2,000,000 naming the Municipality as an additional insured. By-Law 2009-117 A By-Law to auhorize the execution of an... Page 236 of 255 5. 6. 7. 9. 10. b) The Contractor shall furnish to the Municipality, upon the execution of this Agreement, copies of the certificates of insurance, showing that it has complied with the provisions of Paragraph a(a). The Contractor shall indemniff and save harmless the Municipality and their employees from all actions, suits, claims and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except from damage caused by the negligence of the Municipality or their employees. The Contractor shall furnish to the Municipalit¡ upon the execution of this Agreement, a Clearance Certificate issued by the Worþlace Safety & Insurance Board which waives its rights under Section 11(3), R.S.O. 1990 of the lV'orkers' Compensation Act to hold the Municþality liable for any liability of the Contractor for assessments and levies owing to the Worþlace Safety & Compensation Board. During the currency of this Agreement, either of the Parties shall have the right to call a meeting regarding any aspect of the sidewalk maintenance activity which is unsatisfactory to one or both of the said Parties. If the Parties are unable to agree on any point arising out of this Agreement or the carrying into effect thereof, such differences shall be determined by arbitration. This Agreement may be terminated by either of the Parties upon thirty (30) days written notice. Paragraphs 1,2 and Schedule "A.1" may be amended by mutual agreement of both Parties. This Agreønent shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Municþality and signing by the Contractor and shall not be assigned without the consent of both Parties. This Agreement shall be effective from the 15ú day of Octob er 2009 to the l5th day of April2010. The Municipalityreserves the right and the Confractor agrees to allow the Municþality the option of renewal for a further one (1) year term with all conditions contained herein in force. IN WITNESS WHEREOF THE CORPORATE SEAL OF THE MTJNICIPALITY IS IIERETINTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS THEREOF. ÄUTIIORIZATION TIIE CONTRACTOR Date WITNESS Date By-Law 2009-117 A By-Law to auhorize the execution of an... Page 237 of 255 By-Law 2009-117 A By-Law to auhorize the execution of an... Page 238 of 255 Schedule "A.l" (Underhill Farms) STRAFFORDVILLE PARKING LOTS (Snowplowing, Sanding) Location . Municþal Office/LibraryÆump Station #2 o Community Centre. Firehallo Medical Centre . Pump Station #5 Per Hour $65.00 VIENNA PARIilNG LOTS Location o Community Centreo Library Parking. Pump Station #6 Per Hour $65.00 PORT BUR\MELL PARIilNG LOTS I¡cation o Sewage Treatment Plant - 1 Chatham Street o Marine Museum - 18 Robinson Streeto Firehall Parking -24Pitt Streeto Pump Stations (Brock and Union)o LibraryParking -27Pitt Street Per Hour $65.00 By-Law 2009-117 A By-Law to auhorize the execution of an... Page 239 of 255 Page 240 of 255 CORPORATION OF THE MUNICIPALITY OF BAYIIAM BY-LAW NO. 2009-118 A BY.LAW TO AUTHORIZE TIIE EXECUTION OF AN AGREEMENT BETWEEN THE MT]NICIPALITY OF BAYHAM AND LAEMERS TRUCKING LIMITED FOR THE PROVISION OF \ilINTER CONTROL SERVICES IN TIIE MI]NICIPALITY OF BAYHAM WIIEREAS the Council of the Corporation of the Municþality of Bayham is desirous of entering into an agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municipality; AND WIIEREAS the Council of the Corporation of the Municipality of Bayham hereby accepts the proposal submitted by Laemers Trucking Limited for the provision of winter control maintenance activities in the Municþality of Bayham; THEREFORE THE COUNCIL OF'THE CORPORATION OF THE MI]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. TIIAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "4" and forming part of this by-law between Laemers Trucking Limited and the Municipality of Bayham for the provision of winter control maintenance. 2. TIIAT this by-law shall come into fuIl force and effect upon final passing. READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED TIIIS 15th DAY oF ocToBER 2009. MAYOR CLERK By-Law 2009-118 A By-Law to authorize the execution of a... Page 241 of 255 Schedule "4" to ByJawNo.2009-1I8 TIIIS AGREEMENT made in triplicate this 15th day of October 2009. BETWEEN: LAEMERS TRUCKING LIMITED Hereinafter referred to as "the Contractor" OF THE FIRST PART -and- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter referred to as "the Municipality'' OF THE SECOND PART WIIEREAS the Municþality of Bayham is desirous of entering into an Agreement for conhacted winter control maintenance activities to be performed under the jurisdiction of the Municipality, NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: 1. The Contractor hereby convenants and agrees to provide highway/parking lot maintenance activity described as snowplowing and sanding for the Municipality on facilities, sidewalks, and highways in the Municipality as designated on Schedule "A.l", for the term ofthe contract as set out in paragraph 10. 2. The Contractor hereby convenants to supply the required material to perform the specified maintenance activity listed above within the standards, policies and procedures normally followed by the Municþality for such work or as otherwise mutually agreed with the Municipality. 3. The Municþality hereby convenants to pay for costs of service as described herein upon receiving anitenizd account from the Contractor, on a monthly invoice schedule. Costs of services rendered will be fixed at arate of $ 60.00 per hour. 4. a) The Contractor shall, during the entire term of this Agreement, provide and keep in force for the benefit of the Municipalit¡ a comprehensive general liability insurance polic¡ including the Municipality as an additional insured, in an amount of not less than $2,000,000 and an automobile liability insurance policy in an amount of not less than $2,000,000 providing coverage for and including bodily injury, death or property damage. By-Law 2009-118 A By-Law to authorize the execution of a... Page 242 of 255 5. 6. 7. 9. 10. b) The Contractor shall furnish to the Municipality, upon the execution of this Agreement, copies of the certificates of insurance, showing that it has complied with the provisions of Paragraph a(a). The Contractor shall indemniff and save harmless the Municipality and their employees from all actions, suits, claims and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except from damage caused by the negligence of the Municipality or their employees. The Contractor shall fumish to the Municþality, upon the execution of this Agreement, a Clearance Certificate issued by the Worþlace Safety & Insurance Board which waives its rights under Section 1l(3), R.S.O. 1990 of the W'orkers' Compensation Act to hold the Municipality liable for any liability of the Contractor for assessments and levies owing to the Worþlace Safety & Compensation Board. During the currency of this Agreement, either of the Parties shall have the right to call a meeting regarding any aspect of the highway maintenance activity which is unsatisfactory to one or both of the said Parties. If the Parties are unable to agree on any point arising out of this Agreement or the carrying into effect thereot such differences shall be determined by arbitration. This Agreement may be terminated by either of the Parties upon thirty (30) days written notice. Paragraphs 7,2 and Schedule "4.1" may be amended by mutual agreønent of both Parties. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by By-law of the Council of the Municipality and signing by the Contractor and shall not be assigned without the consent of both Parties. This Agreement shall be effective from the 15ú day of Octob er 2009 to the 15th day of April2010. The Municþalityreserves the right and the Contractor agrees to allow the Municþalitythe option of renewal for a further one (l) year term with all conditions contained herein in force. IN }YITNESS WHEREOF TIIE CORPORATE SEAL OF TIIE MT]NICIPALITY IS HERET]NTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS THEREOF. AUTHORIZATION THE CONTRACTOR Date WITNESS Date By-Law 2009-118 A By-Law to authorize the execution of a... Page 243 of 255 By-Law 2009-118 A By-Law to authorize the execution of a... Page 244 of 255 SCHEDULE "A.l'' (Contractor - Laemers Trucking) PORT BURWELL STREETS (Plowing, Sanding) o Fay Street o Libbye Street o Libbye Avenue o Burwell Street o Tennyson Street o Southey Street o Cowper Street o Homer Street o Addison Street o Hurley Street o Howard Street o William Street o Newton Street o Hannah Street o 'Waterloo Street o Pitt Street o Brock Street o Erieus Street o Strachan Street o Shakespeare Street o Milton Street o Bodsworth Lane o Victoria Street (Pitt to \Mellington) o Elizabeth Street o McCord Lane PER HOUR $ 60.00 By-Law 2009-118 A By-Law to authorize the execution of a... Page 245 of 255 STRAFFORDVILLE STREETS (snowplowing, sanding) o Arthur Street o Main Street o Hesch Street o Wardwalk Line o DonnellyDrive o First Street o Second Street o Third Süeet o Fourth Street o Fifth Street o Old Chapel Street o Duke Street o Elgin Street o Short Street o West Street o East Street o CPR Laneway o Garnham Street o Alward Street o Garner Road (Heritage to Wardwalk) PERHOUR $60.00 VIENNA STREETS (Snowplowing, sanding) o Edison Street o Queen Street o Chestnut Street o Ann Street o Fulton Street o Pearl Street o Front Street o Chapel Street o Walnut Street . King Street o Centre Street o Union Street o Pine Street o Snow Street o Oak Street o Elm Street o North Street PER HOUR $60.00 By-Law 2009-118 A By-Law to authorize the execution of a... Page 246 of 255 CORPORATION OF THE MTJNICIPALITY OF BAYHAM BY-LAW NO.2009-119 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MTJNICIPALITY OF BAYHAM AND KEN SPROUL'S LAWN MAINTENANCE F'OR THE PROVISION OF WINTER CONTROL SER\rICES IN THE MTJNICIPALITY OF BAYIIAM WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering into an agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municþality; AND WHEREAS the Council of the Corporation of the Municþality of Bayham hereby accepts the proposal submitted by Ken Sproul's Lawn Maintenance for the provision of winter control maintenance activities in the Municþality of Bayham; TIIEREFORE THE COT]NCIL OF THE CORPORATION OF TIIE MTINICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as Schedule "4" and forming part of this by-law between Ken Sproul's Lawn Maintenance and the Municþality of Bayham for the provision of winter control maintenance. 2. THAT this byJaw shall come into full force and effect upon final passing. READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED THIS 15th DAY OF OCTOBER 2009. MAYOR CLERK By-Law 2009-119 A By-Law to authorize the execution of a... Page 247 of 255 Schedule "A" to ByJaw No. 2009-119 THIS AGREEMENT made in triplicate this 15th day of October 2009 BETWEEN: KEN SPROUL'S LAWN MAINTENANCE Hereinafter referred to as "the Contractor" OF THE FIRST PART -and- THE CORPORATION OF THE MUNICIPALITY OF BAYHAM Hereinafter referred to as "the Municipality'' OF THE SECOND PART WIIEREAS the Municþality of Bayham is desirous of entering into an Agreement for contracted winter control maintenance activities to be performed under the jurisdiction of the Municþality, NOW THIS AGREEMENT \ilITNESSETH AS FOLLOWS: The Contractor hereby convenants and agrees to provide highway/facility maintenance activity described as snow removal and/or sanding for the Municipality for Municþal facilities as designated on Schedule "A.l' commencing on the 15h day of October 2008. The Contractor hereby convenants to supply the required material and perform the specified maintenance activity listed above within the standards, policies and procedures normally followed by the Municþality and more specifically described as follows: o overnight snowfall exceeding 2 inches of accumulation will be removed by 9:00 a.m. on the following day;o snowfall during the day will be attended to at the discretion of the Public Works Superintendent; ando will provide a log of activity, in a prescribed form, at the request of the Public'Works Superintendent. The Municipality hereby convenants to pay for costs of service as described herein upon receiving an itemized account from the Contractor, on a monthly invoice schedule. Costs of services rendered will be fixed at a per hour rate of $65.00 The Contractor shall, during the entire term of this Agreement, provide and keep in force for the benefit of the Municipalit¡ a comprehensive general liability insurance policy, including the Municipality as an additional insured, in an amount of not less than $2,000,000 and an automobile liability insurance policy in an amount of not less than $2,000,000 providing coverage for and including bodily injury, death or property damage. 1. 2. 3. 4a) By-Law 2009-119 A By-Law to authorize the execution of a... Page 248 of 255 5. 6. 7. b) The Contractor shall furnish to the Municipality, upon the execution of this Agreement, copies of the certificates of insurance, showing that it has complied with the provisions of Paragraph a(a). The Contractor shall indemnifu and save harmless the Municipality and their employees from all actions, suits, claims and demands whatsoever which may arise directly or indirectly by reason of a requirement of this Agreement, save and except from damage caused by the negligence of the Municipality or their employees. The Contractor shall furnish to the Municipality upon the execution of this Agreement, a Clearance Certificate issued by the Worþlace Safety & lnsurance Board which waives its rights under Section 1l(3), R.S.O. 1990 of the 'll'orlcers' Compensation Act to hold the Municþality liable for any liability of the Contractor for assessments and levies owing to the Worþlace Safety & Compensation Board. During the currency of this Agreement, either of the Parties shall have the right to call a meeting regarding any aspect of the sidewalk maintenance activity which is unsatisfactory to one or both of the said Parties. If the Parties are unable to agree on any point arising out of this Agreement or the carrying into effect thereot such differences shall be determined by arbitration. This Agreement maybe terminated by either of the Parties upon thirty (30) days written notice. Paragraphs 1,2 and Schedule "4" may be amended by mutual agreønent of both Parties. This Agreement shall enure and be binding upon the Parties hereto and their successors when attached to and confirmed by ByJaw of the Council of the Municþality and signing by the Contractor and shall not be assigned without the consent of both Parties. This Agreement shall be effective from the l5th day of October 2009 to the 15th day of April 2010. The Municipality reserves the right and the Contractor agrees to allow the Municipality the option of renewal for a further one (l) year term with all conditions contained herein in force. IN \ryITNESS \ilIIEREOF THE CORPORATE SEAL OF THE MT]NICIPALITY IS IIERETJNTO AFFIXED AND ATTESTED BY TIIE PROPER SIGNING OFFICERS THEREOF. AUTIIORIZATION TIIE CONTRACTOR 8. 9. 10. Date WITNESS Date By-Law 2009-119 A By-Law to authorize the execution of a... Page 249 of 255 AUTIIORIZATION TIIE CORPORATION OF'THE MT]NICIPALITY OF BAYHAM BY-LA\il NO. 2009-119 Mayor Clerk I)ate By-Law 2009-119 A By-Law to authorize the execution of a... Page 250 of 255 Schedule "A.1" EDEN STREETS (Snowplowing, sanding) . Gray Street o Travis Street Per Hour $65.00 EDEN FACILITIES (Snowplowing, sanding) Location Eden and Area Community Centre - 56967 Eden Line - Sidewalk (Eden Line) Mailboxes - 57016 Eden Line - Sidewalks (Eden Line and Plank) - Pick up area Pump Station #l - 11403 Plank Road - Entrance Per Hour $ó5.00 RICIIMOND STREETS (Snowplowing, sanding) o Church Streeto John Streeto Richmond Road o James Street o Hoover Valley Road Per Hour $65.00 By-Law 2009-119 A By-Law to authorize the execution of a... Page 251 of 255 Page 252 of 255 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2009-120 A BY.LA\il TO AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN THE MT,NICIPALITY OF BAYHAM AND CPCS TRANSCOM LIMITED FOR THE INTERNATIONAL FERRY SERVICE FEASIBIILTY AND IMPACT STUDY WHEREAS the Municipality of Bayham issued a Request for Proposals to undertake an International Ferry Service Feasibility and Impact Study. AND \ilHEREAS CPCS Transcom Limited submitted its proposal dated October 9,2009 to undertake such study. AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems in necessary and expedient to accept the proposal as submitted by CPCS Transcom Limited. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute an Agreement between CPCS Transcom Limited and the Municipality of Bayham to complete the International Ferry Service Feasibility and Impact Study in accordance with the proposal dated October 9, 2009. 2. THAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15TTI DAY OF OCTOBER 2009. MAYOR CLERK By-Law 2009-120 A By-Law to authorize the execution of a... Page 253 of 255 Page 254 of 255 THE CORPORATION OF TIIE MTINICIPALITY OF BAYHAM BY-LAW NO.2009-121 A BY.LÄW TO CONFIRM ALL ACTIONS OF TIIE COUNCIL OF THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM FOR THE REGULAR MEETTNG HELD OCTOBER 15,2009 WIIEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25,the powers of a municipal corporation are to be exercised by the Council of the municipality; AND WHEREAS under Section 5 (3) of the Municipal Act,200l, the powers of Council are to be exercised byby-law; AND WIIEREAS the Council of the Corporation of the Municþality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. TIIEREFORE THE COTJNCIL OF THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM ENACTS AS FOLLOWS: 1. TIIAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held October 15, 2009 is hereby adopted and confirmed as if all proceedings were expressly embodied in this by-law. 2. THAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 15th day of October 2009. MAYOR CLERI( By-law 2009-121 A By-law to confirm all actions of Counc... Page 255 of 255