HomeMy WebLinkAboutJanuary 13, 2011 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
January 13, 2011
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held December 16, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Kim Husted regarding "Survey Mapping"
(b)7:35 p.m. - Vienna Citizens Group regarding "Public Meeting January 19 concerning
The Vienna Town Hall"
(c)7:40 p.m. - Jan Collins regarding "New uses and expansion of Vienna Park and
demolition of derelict buildings in the Vienna downtown core"
(d)7:50 p.m. - Shelley Scott regarding "Richmond Water"
5.INFORMATION ITEMS
(a)Responses regarding "Lottery Licence Requirements - Local Penny Sales" from
Alcohol and Gaming Commission of Ontario, Municipality of Huron East, City of
Belleville, Township of Gillies, Township of North Frontenac, Town of Rainy River,
County of Essex, Township of Malahide, Township of Enniskillen, Township of
Mapleton and Township of Pickle Lake.
File: A01 / C10
(b)Correspondence dated December 20, 2010 from Association of Municipalities of
Ontario regarding "Stimulus Deadline Extension".
File: A01
7-18
19
21-31
33
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Council Agenda January 13, 2011
Page
5.INFORMATION ITEMS
(c)Correspondence received January 4, 2011 from Federation of Canadian
Municipalities regarding "New Deadline for Completing Infrastructure Stimulus
Projects".
File: A16
(d)Correspondence dated December 21, 2010 from Ontario Good Roads Association
regarding "Report of the OGRA Nominating Committee".
File: A01
(e)Correspondence received January 4, 2011 from Operation Clean Sweep regarding
"Pitch-In Ontario".
File: A01
(f)Correspondence dated November 30, 2010 from Rural Ontario Institute regarding
"Steps to Leadership Program"
File: A01
(g)Notice received December 15, 2010 regarding "ROMA/OGRA 2011 Delegation
Request".
File: A04
(h)Correspondence dated December 9, 2010 from Municipal Property Assessment
Corporation regarding "2010 Enumeration Update".
File: A16
(i)Otter Valley Chamber of Commerce minutes of meeting held December 7, 2010.
File: C06
(j)Emergency Management Program Committee minutes of meeting held December
14, 2010.
File: C06
(k)Bayham Harbourfront Committee minutes of meeting held December 14, 2010.
File: C06
(l)Correspondence dated December 17, 2010 from Stewardship Ontario regarding
"Industry Funding for Municipal Blue Box Recycling for 2010 Program Year".
File: E07
(m)East Elgin Community Complex newsletter dated December 2010.
File: M07
(n)Correspondence dated January 4, 2011 from Living History Multimedia Association
regarding "Ontario Visual Heritage Project".
File: R01
(o)Correspondence dated December 22, 2010 from Statistics Canada regarding
"National Household Survey".
35-36
37-39
41-44
45-49
51
53-55
57-58
59-60
61-62
63
65-72
73
75-78
Page 2 of 159
Council Agenda January 13, 2011
Page
5.INFORMATION ITEMS
File: C07
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
2.PUBLIC MEETING
(a)ITEM TO BE DEFERRED UNTIL FURTHER NOTIFICATION.
(PREVIOUSLY DEFERRED FROM REGULAR COUNCIL
MEETINGS HELD OCTOBER 7, NOVEMBER 4, NOVEMBER 18
AND DECEMBER 16, 2010)
1.Public Meeting
(a)7:30 P.M. - Graydon Rezoning - Zoning by-law amendment application
proposing the rezoning of property located at Part Lot 13, Concession 9,
56084 Talbot Line.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-31 regarding "Graydon Rezoning".
File: D14.GRAY10
4.Public Comments
5.Council Comments and Questions
Page 3 of 159
Council Agenda January 13, 2011
Page
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report DR2011-001 regarding "Bartley Municipal Drain Provisional By-Law
3rd Reading / Award Contract".
File: E09
(b)Correspondence dated December 13, 2010 from County of Elgin regarding
"Culloden Road Speed Zone".
File C02
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit Report for month ending December 31, 2010.
File: P10
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #9672 to Cheque #9822 inclusive totaling
$1,397,224.05 and Payroll Disbursements for the period ending December 12 and
December 26, 2010 totaling $55,789.55 and $52,841.36 respectively.
(b)Correspondence dated December 17, 2010 from St. Thomas Public Library
regarding "Revitalization Project".
File: C13
(c)Draft Letter addressed to Municipal Property Assessment Corporation regarding
"2010 Municipal Elelction - Preliminary List of Electors".
File: A16
(d)Staff Report C2011-001 regarding "2011 Committee / Board Appointments".
File: C12
10.ENVIRONMENT
79-83
85
87
89-111
113
115
117-123
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Council Agenda January 13, 2011
Page
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held December 16, 2010.
(c)Confidential Report regarding a proposed or pending acquisition or disposition of
land by the muinicipality or local board (Harbour Facilities)
(d)Confidential Report regarding a proposed or pending acquisition or disposition of
land by the municipality or local board. (Project Ojibwa)
(e)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-100 A Provisional By-Law to provide for Drainage Works
(Bartley Municipal Drain - Third Reading)
(b)By-Law 2011-001 A By-Law to appoint members (Boards & Committees)
(c)By-Law 2011-002 A By-Law to execute an agreement (Bartley Municipal
Drain)
(d)By-Law 2011-003 A By-Law to exempt from taxation (Royal Canadian
Legion Post Branch 524)
(e)By-Law 2011-004 A By-Law to provide for an Interim Tax Levy
(f)By-Law 2011-005 A By-Law to authorize borrowing to meet current
expenditures
(g)By-Law 2011-006 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
125-140
141-145
147-149
151
153-154
155-157
159
Page 5 of 159
Page 6 of 159
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
I)ecember 16,2010
7:00 PM
8:00 PM Public Meeting - Drainage
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, December 16,
2010 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor, Councillors
Tom Southwicþ Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Unde¡hill and Fire úief /By-Law Enforcement Officer
Gord Roesch were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Ens called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF'PECTTNIARY INTEREST & THE GENERAL NATURE
THEREOF'
None.
3. APPROVAL OF MINUTES AND ADDITION OF'AGENDA ITEMS
(a) Minutes of the regular meeting of Council held December 2,2010.
20t0-499
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
TTTHAT the minutes of the regular meeting held December 2,2010 be approved as
circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
There were no items added to the agenda.
4. DELEGATIONS
(a) 7:05 p.m. - CliffEvanitski from Long Point Region Conservation Authority regarding
"2011 Budget". Item 9þ)
Cliff Evanitski, General Manager, LPRCA presented the proposed operating and capiøl
budget for 201 1 . He referred to the consolidated budget srunmary page which confirmed
the 3.5% levy increase. He noted that $377,000 had been drawn from reserves to hold this
rate during the current economic downturn. He advised that in 2010, 3,000 trees had been
planted in Bayham. Rock's Mill was decommissioned and would improve water quality
throughout the watershed. He added that any letters supporting provincial funding would
be appreciated.
Page I of12
Minutes of the regular meeting of Council held December 16,
2010.
Page 7 of 159
Council Minutes December 16,2010
(b) 7:20 p.m. - Mary Craig regarding "Survey Mapping".
Mary Craig (Taylor) raised her ongoing issues in regard to conflicting survey mapping of
road allowances and properties adjacent to Estherville Cemetery and Plank Road and
particularly as it affected her property in Vienna. Comments supported use of current
stamped and registered surveys for municipal purposes and the possibility of making an
applicationunder the Boundaries Act. Deputy Mayor Taylor and Councillor Southwick
agreed to provide any assistance to Ms Craig they could.
(c) 7:40 p.m. - Mat Redsell - regarding "The Concept of Powerdown".
Matthew Redsell made his presentation and encouraged Council and others to seek
altematives to the use of fossil fuels in all aspects of their daily activities.
(d) 7:50 p.m. - Otter Valley Naturalists regarding "East Beach Drainage Project".
John Glass, Ron Allense,n and Joe Stephenson were in attendance to present an overview
of their organization's proposal to improve, reshape and enhance the drainage ditch at the
east beach in Port Burwell. Mr. Glass advised that the group has approached the Long
Point Region Conservation Authority and the Ministry of Natural Resources for their
expertise and formal approvals and are seeking permission and a letter of endorsement
from the Municipality so that they mayproceed in their fundraising efforts. The proposed
cost of the project is between $10,000 and $15,000. It is proposed that funds will be
raised from Federal and Provincial programs and charitable foundations such as Elgin
Stewardship Council, TD Friends of the Environment, Home Depot and Evergreen
Foundations.
2010-500
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"THAT the Council of the Municipality of Bayham supports the East Beach
I)rainage Project proposed by the Otter Valley Naturalists;
AND THAT staff be directed to provide a letter of endorsement;
AND THAT Deputy Mayor Taylor act as the liaison."
CARRIED UNANIMOUSLY
(e) 8:05 p.m. - Tom McHugh, President & CEO of Tillsonburg District Memorial Hospital
regarding "Public Relations".
Tillsonburg District Memorial Hospital Board Chairrnan Erwin Hawel introduced Peg
Andrews Board member and Tom McHugh, President and CEO.
Ms. Andrews çsmmented on patient safety and standards and advised that the new CT
scanner is used for the Emergency Room and in-patients. Wait time funding has been
received and the diabetes program extended to thirtyusers.
She noted that good equipment is necessary to maintain high standards and services and
attract and retain quality medical staff. She also advised of the Patient Declaration of
Values (rights and responsibilities) of patients.
Page2 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 8 of 159
Council Minutes December 16,2010
Tom McHugh commented on the push for integration of hospital services with
Woodstock General Hospital and noted that small acute care hospitals are providing care
close to home. This helps relieves pressures on London hospiøls. TDMH works with
partners including Woodstock to improve and deliver cost-effective solutions, share
surgical on-call and chemotherapy planning.
He outlined the four phases of the ten year Capital Redevelopment plan at a total project
cost of $ 126 million. TDMH currently has $ I 5M in reserve to cover the local cost. The
Foundation recently hired new staffto raise funds for this Tri-County (Elgin-Oxford-
Norfolk) initiative.
2010-501
Moved by Councillor W Ketchabaw
Seconded by Councillor W Casier
"THAT the Council of the Municipality of Bayham supports, in principle, the
proposed redevelopment plan for the Tillsonburg District Memorial Hospital as
presented.ff
CARRIED UNANIMOUSLY
(Ð 8:30 p.m. - Ian Raven and Alan Montgomery from Elgin Military Museum regarding
"OJIBWA update".
Ian Raven, Executive Director, Elgin Military Museum, Rick Morgan (who worked on
the Ojibwa in 1965-68) and Alan Montgomery were present.
Mr. Raven outlined some of the progress made to date: shape of the submarine staked out
on the property, signage placed, engineers, surveyors and cradle designers all working
toward sub placement.
A 3-tier fundraising effort is being put in place: 1) community memorial brick sales; 2)
ship's company sale of memberships; 3) competition for development of major corporate
sponsors.
Mr. Raven advised that a lot of background work has been done, is slowing down and is
expected to start up again in January by addressinSzonìng, site plan and lease
arrangements.
The St. Lawrence Seaway is scheduled to close down and re-open March 26,2011.
Utilizing a barge to tow the sub will minimize costs while safety and timing of the move
is critical. The project will lose three months due to the seasonal closure of the Seaway.
It was projected the move wouldn't take place until spring and will take the vessel and
the barge 2 -3 weeks to get to Hamilton, subject to availability of the equipment.
Mr. Raven noted that it is important to have a good base for the foundation and cradles
for the sub. Contracting an engineer to know what is undemeath through soil testing to
Page3 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 9 of 159
Council Minutes December 16,2010
the bedrock i5 important to the stability of the sub. The cradles need to be custom fit to
the sub prior to the arrival.
It was agreed that the public needs to be kept informed, however, cost estimates and
quotes are not yet available. Mr. Raven noted that it is intended that any costs to the
Military Museum or the Municipality þs rrinimìzed. It was suggested that a community
public meeting be held in January.
It was suggested that Mr. Raven and the Administrator discuss and determine what
studies may be needed.
Letters of suppof to the Federal govemment by the municipality, its neighbours and the
public are encouraged. Extension of the Community Adjushnent Fund deadline is also
critical to the project.
20t0-502
Moved by Councillor W Casier
Seconded by DeputyMayor M Taylor
"THAT the Council of the Municipality of Bayham supports the efforts of the Elgin
Military Museum to have the Ojibwa project proceed;
AND THAT the Federal Government take the necessary steps to extend the
deadline for use of the Community Adjustment Fund dollars and release the funds
in a timely manner."
CARRIED UNANIMOUSLY
5. INFORMATION ITEMS
(a) Association of Municipalities of Ontario news release dated November 30, 2010
regarding "Gove¡ment will make changes to welfare but Special Diet Allowance stays
for now".
File: A0l
(b) Correspondence dated December I,20L0 from Communities in Bloom regarding
"Annual Mayors' Green Connections Event".
File: .A.01
Mayor Ens requested and it was agreed that this item be forwarded to the Otter Valley
Chamber of Commerce for consideration.
(c) Correspondence dated November 30,2010 from Ontario Building Ofñcials
Association regarding "Annual Meeting and Training Session".
File: 404
(d) Correspondence received December 8, 2010 from Citizenship and Immigration Canada
regarding "Paul Yuzyk Award for Multiculturalism".
File: 416
(e) Correspondence dated November 26,2010 from Municipal Property Assessment
Corporation regarding "Update - MPAC Activities".
File: 416
Page 4 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 10 of 159
Council Minutes December 16,2010
Deputy Mayor Taylor requested and it was agreed that staff prepare a letter to MPAC
raising concerns with the cuffency and accuracy of the Voters' List for the recent
municipal election and seeking suggestions for suitable solutions.
(Ð Bayham Harbourfront Committee minutes of meeting held November 30, 2010.
File: C06
(g) Correspondence received December 8, 2010 from Mary Ward regarding "Budget &
Estherville Cemetery".
File: C13
It was agreed that the letter be considered during budget discussion.
(h) Elgin Federation of Agriculture Fall 2010 newsleffer.
File: M07
2010-503
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"TIIAT information items 5(a) through 5(h) be received for information."
CARRIED T]NANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
1. CORRESPONDENCE AND REPORTS
(a) StaffReport D2010-037 regarding "Peters Subdivision Rezoning Application".
File: DI4.PETERS
20t0-504
Moved by Councillor W Casier
Seconded by Councillor T Southwick
"THÄT StaffReport D2010-037 regarding the Peters rezoning be received;
AìID THAT the zoning on lands owned by Abraham and Emma Peters, Iocated in
Part Lot 7 Concession 8, known as Country View Estates subdivision, be changed
from Hamlet Residential-Holding tHR(h)l to Hamlet Residential (HR) in Bayham
Tnning Bylaw 7456-2003, as amended ;
AND THAT ZontngBylaw 2586-2010 be presented to Council for enactment."
CARRIED T]NANIMOUSLY
(b) Correspondence received December 8, 2010 f¡om Oxford County regarding
"Tillsonburg Van Norman Industrial Area Community Improvement Plan".
File: Fl1
The Administrator suggested that will be no impact on Bayham and did not have any
concerns. It was agreed that staff send correspondence requesting that communication be
re-established between Bayham and Tillsonburg Councils.
2010-505
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
Page 5 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 11 of 159
Council Minutes December 16,2010
"THÄT correspondence from Oxford County regarding Tillsonburg Van Norman
Industrial Area Community Improvement Plan be received for information."
CARRIED UNANIMOUSLY
2. PUBLIC MEETING
(A) ITEM TO BE DEFERRED UNTIL THE REGULAR COUNCIL MEETING
SCHEDULED FOR JA¡{UARY l3,20ll AT 7:30 P.M. (PREVIOUSLY
DEF'ERRED FROM REGULAR COUNCIL MEETINGS HELD OCTOBER 7,
NOVEMBER 4 AND NOVEMBER 18,2010)
PUBLIC MEETING
7:30 p.m. - Graydon fteTening - Zonngby-law amendment applicationproposing the
¡e2sning ofproperty located at Part Lot 13, Concession 9, 56084 Talbot Line.
Staff Report D20 1 0-3 I regarding Graydon Rezoning.
File: D14
It was noted that the meeting regarding the Graydon property for rezoning purposes has
been further deferred until January 13,20Il at7:30 p.m. No persons in attendance
indicated an interest or signed the attendance sheet.
7.
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit report for month ending November 30, 2010.
File: P10
2010-506
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"TIIAT Building Permit report for month ending November 30r 2010 be received
for information."
CARRIED UNANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #9594 to Cheque #9671inclusive, except Cheque
#9192 totaling $144,458.66 and Payroll Disbursements for the period ending
November 28, 2010, 201 0 totalin g $91,994.7 4.
20t0-s07
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
"THAT Cheque Register being Cheque #9594 to Cheque #9671inclusive, except
Cheque #9192 totaling $144,458.ó6 and Payroll l)isbursements for the period
ending November 28,2010 totaling $91,994.74 be approved."
CARRIED I-INANIMOUSLY
(b) Correspondence dated November 16,2010 from Long Point Region Conservation
Authorityregarding"2011DraftLPRCABudget". (deferredfromDecember2,2010)
File: 416
Page 6 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 12 of 159
Council Minutes December 16,2010
2010-508
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Long PoÍnt Region Conservation Authority 20ll Draft LPRCA Budget be
received for information;
AND THAT the Council of the Municipality of Bayham supports the LPRCA
budget and the proposed Municipal levy as presented.r'
CARRIED UNANIMOUSLY
(c) Correspondence dated November 5,2010 from Township of Malahide regarding
"Appointnent of Board Representative - Port Burwell Area Secondary Water Supply
System Joint Board of Management". (deferuedfrom December 2, 2010)
File: Cl2
2010-509
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT correspondence from Township of Malahide be received;
AI\D THAT Tom Southwick be appointed as Board Representative and Wayne
Casier be appointed as alternate Board Representative to the Port Burwell Area
Secondary Water Supply System Joint Board of Management.ff
CARRIED UNANIMOUSLY
(d) Correspondence dated November 23,2010 from County of Elgin regarding
"Replacement of Member on the Elgin County Land Division Committee". (deferred
from December 2, 2010)
Flle: Cl2
In regard to Land Division Qsmmi6ee, it was noted that any individual may submit
comments to the Committee in support of or against applications.
2010-510
Moved by Councillor Vy' Casier
Seconded by Councillor E Ketchabaw
"THAT correspondence from County of Elgin be received;
AND TIIAT Brent Stewart be nominated for consideration to fill a position on the
Elgin County Land Division Committee."
CARRIED I.]NANIMOUSLY
(e) Correspondence dated November 26,2010 from Lpn Acre regarding "Appointment to
Elgin Municipal Association". (defenedfrom December 2, 2010)
File: C12
2010-51 I
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
PageT of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 13 of 159
Council Minutes December 16,2010
''THAT correspondence from Lynn Acre be received;
AND THÄT Leann Walsh be appointed to the Elgin Municipal Association."
CARRIED UNANIMOUSLY
(Ð Joint Cemetery Board draft minutes of meeting held November 23,2010.
File: C06
2010-512
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
''THAT Joint Cemetery Board draft minutes of meeting held November 23r20l0be
received;
AND THAT the request for Council to set aside $10,000 for upgrades to inactive
cemeteries be considered during the 2011 budget deliberations."
CARRIED UNANIMOUSLY
(g) Correspondence dated November 30, 2010 f¡om Sean Hurley regarding "abandoned
garage in Vienna".
File: Cl3
It was agreed that staff have the building secured to ensure it is not a safety hazard. Costs
may be added to the tax roll. It was noted that there is no funding for rehabilitation of
Brownfields, however, the province may forgive thei¡ tax portion (education). Staff were
requested to investigate the process necessary in order to have the building demolished.
2010-513
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
'TTHAT correspondence from Sean Hurley regarding abandoned g r^ge in Vienna
be received;
AND THAT staff investigate the process to demolish the building."
CARRIED I.INANIMOUSLY
(h) Memorandum C2010-09 regarding "Volunteer Awards".
File: M02
2010-st4
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Memorandum C2010-09 regarding Volunteer Awards be received;
Al\ÍD THAT Stan Rushton be nominated for the Ontario Volunteer Service
Award.tt
CARRIED I.INANIMOUSLY
Page 8 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 14 of 159
Council Minutes December 16,2010
(Ð StaffReport PW2010-17 regarding "Waste Recycling Strategy and Integrated Waste
Management Plan".
File: Fll
2010-515
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT Staff Report PW2010-17 regarding Waste Recycling Strategy and
Integrated Waste Management Plan be received;
AND THAT the contract for the development of a Waste Recycling Plan for the
municipal blue box recycling program be awarded to 2cg Waste Management
ConsultÍng Services Inc., at a total cost of $44,850.00 (plus applicable taxes), subject
to the approval of the Township of Malahide and the Municipality of Central Elgin
as partnering municipalities.
AND THAT subject to the approval of the Township of Malahide and the
Municipality of Central Elgin as partnering municipalities 2cg Waste Management
Consulting Services Inc. be awarded a contract in the amount of $15,000 for the
development of an integrated Waste Management Plan, with the Municipality of
Bayham's share being 1/3 of the total costs.
AND THAT Council appoint two members of Council, Wayne Casier and Ed
Ketchabaw, and two staff, Kyle Kruger and Gerry LeMay, to the joint steering
committee for the projects."
CARRIED UNANIMOUSLY
(t) StaffReport L2010-02 regarding "Municipal Insurance Renewal - 2011".
File: L5.1
2010-516
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
I'THAT StaffReport L2010-02 regarding Municipal Insurance Renewal - 2011 be
received;
AND THAT the 2011 Municipal insurance program be obtained from Jardine
Lloyd Thompson Canada Inc. in accordance with the offer to renew dated
December 12,2010.' at a total premium of $105,744 plus applicable taxes."
CARRIED UNANIMOUSLY
(k) Request for discussion regarding "Mapping Concerns".
The Administrator advised that an applicant is responsible for costs associated with the
implementation of the Boundaries Act. If the Act is initiated by the Director, the province
could pay or the Director can award costs, it is not automatic. Involvement of the road
authority would include the County of Elgin. It was agreed that staff re-circulate
infomration and what it takes to initiate the Act to Council.
Page9 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 15 of 159
Council Minutes December 16,2010
2010-517
Moved by Councillor T Southwick
Seconded by Deputy Mayor M Taylor
"THÄT Staff bring back information in regard to an application under the
Boundaries Act and what it takes to initiate the process."
CARRIED UNANIMOUSLY
(l) Request for discussion regarding "Port Burwell Harbour".
Councillor Southwick requested re-opening of habour divestiture discussion with the
Federal government.
The Administrator advised that staffhad recently met with Small Craft Harbours
representatives and that a report will be provided for an upcoming Council meeting. He
said the report would include confidential information and would need to be discussed in
closed session.
It was suggested that all divestiture options, including divestiture to a separate entity, also
be considered. It was noted that the Harbourfront Committss is looking at harbour
maintenance options.
MOTION TO EXTEND LENGTH OF MEETING
2010-518
Moved by Councillor T Southwick
Seconded by Councillor W Casier
"TIIAT in accordance with Section 12 of Prodecural By-law 2002-93, Council shall
deal with business until 12 a.m. at its meeting of I)ecember 16,2010."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Verbal updated regarding "Richmond Water System".
The Administrator provided an update on the status of the Richmond water system. He
noted that the high sodium levels are not regulated by the Clean Water Act however, the
Health Unit would support fuIl or partial treatment of the sodium at the source. At least
partial treahent to reduce sodium must be done. If treaünent is provided for at individual
households, a permanent advisory would be put in place.
Treatment at the source (option 1) would cost $63,000 to install. Option 2 at individual
households (under the sink) would cost $2,000 per household.
The Environmental Assessment process would be followed, basic information provided,
options, capital and operating costs identified, and public comments received through a
public meeting. It was suggested that water samples from the well be made available.
Staff was requested to arrange a public meeting in January.
Page 10 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 16 of 159
Council Minutes December 16,2010
11. COMMITTEE OF'THE WHOLE
(a) In Camera.
2010-519
Moved by Councillor E Ketchabaw
Seconded by Councillor T Southwick
"THAT the Council do now rise to enter into an rfln Camerat' Session of
Committee of the Whole atllz2í p.m. to discuss:
o labour relations or employee negotiations;
o litþation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board."
CARRIED T'NANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held November 18, 2010.
(c) Confidential correspondence regarding labour relations or employee negotiations -
public complaint.
(d) Confidential report regarding litigation or potential litigation, Property Standards
Enforcement - Unlicenced Vehicles 48 Strachan Street.
(e) Out of Camera.
2010-520
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera" session at
11:55 p.m."
CARRIED UNANIMOUSLY
2010-521
Moved by Councillor T Southwick
Seconded by Councillor E Ketchabaw
"TIIAT staff rescind the current tÍckets issued to Mr. Redsell and suspend all
current enforcement activities that are ongoing with by-Law 2002-091'
THAT Council review how by-laws are enforced (pro-active or on complaint) and
what issues constiture a violation in Bayham's Yard Maintenance By-Law;
AND THAT Council direct staff to complete a technical review of By-Law 2002-
09."
CARRIED LTNANIMOUSLY
Page l1 of12
Minutes of the regular meeting of Council held December 16,
2010.
Page 17 of 159
Council Minutes December 16,2010
12. BY-LAWS
(a) By-Law 2586-2010 A By-Law to further amend By-Law 7A56-2003 (Peters)
2010-522
Moved by Councillor W Casier
Seconded by Deputy Mayor M Taylor
'TTHAT By-Law 2586-2010 be read a firsÇ second and third time and fÏnally
passed.tt
CARRIED UNANIMOUSLY
(b) By-Law 2010-1ll A By-Law to confirm all actions of Council
20t0-s23
Moved by Deputy Mayor M Taylor
Seconded by Councillor W Casier
"That confirming By-Law 2010-111 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
2010-s24
Moved by Councillor W Casier
Seconded by Councillor T Southwi
TTTHAT the Council meeting be adjourned at 12:00 4.m."
CARRIED UNANIMOUSLY
MAYOR
Page 12 of 12
Minutes of the regular meeting of Council held December 16,
2010.
Page 18 of 159
Greetings to Mayor Ens, Deputy Mayor Taylor, Councillors Casier, Ketchabaw, and
Southwick, Staff Members and Audience Members.
Myname is Shelley Scott and I have come to you as a concemed member of the
Richmond CommunityWater Inc. 'We arc at the start of aNew Year and has anything
changed or been decide.d with regard to our situation? No. This situation is critical to the
members of our community. We are being charged $152. bi-monthly and we have
nothing to indicate what this charge is covering. With the New Year come added
expenses for the water users. We are not only responsible for the amount the
Municipality charges but also the approximately $380. annual fee to cover expenses
already incurred to meet requirements of the Ministry of the Environment. It is my
understanding that there are members who are in arrears to the system approximately
$7,000. (not including arrears to the Municipality).
'We were of the belief that the Municipality would be providing members with an up-to-
date report and we have received nothing. As far as we know this money could be going
towards snow removal or street repairs for StrafFordville. Before this rate was established
was there not a report made by staff with estimates of what expenses were expected ie a
budget? Any Board receives a written report as to how the budget is proceeding do you
not? You are in control of our system and we, as owners request a written report for the
year 2070 be provided to each and every member by the end of January. I was personally
at the final council meeting for Mayor Lynn Acre and at that meeting the Richmond'Water was discussed. What happened to the suggestions given at that time?
I would further like to request that the Bayham Council hold a meeting with Stantec,
representatives of the Ministry of the Environment and the members of the Richmond
Community Water at the Municþal Building ¿Ìs soon as possible to advise us what is
going to be done to resolve this situation.
There has been a well drilled at the pump house site that to my understanding has high
levels of sodium (which is not meeting M.O.E. standards) and this was a cost to the
system of $10,000. or more and is only a step in added expenses. Again, this information
has only come by the rumor mill, not a rqlort from the Municipality. Is it true?
\ilhat steps are being taken? We need to know. W'e expect council to provide us with a
date for the meeting I have requested by the end of the month.
Thank you for your support and efforts on our behalf.
7:50 p.m. - Shelley Scott regarding "Richmond Water"Page 19 of 159
Page 20 of 159
-
Alcoholand Gaming
Gommission of Ontario
90 Sheppard Avenue East
Suite 200
Toronto ON M2N 044
Commission des alcohols
et des jeux de l'Ontario
90, avenue Sheppard Est
Bureau 200
Toronto ON M2N 044
ÈÒ )
rt/lUNIOIP,qLITY ÛF SAYHAM
November 30, 2010
Her Worship Lynn Acre
Mayor, Municipality of Bayham
P.O. Box 160,9344 Plank Road
Straffordville, Ontario NOJ lY0
EÜE
DEC
Dear Mayor Acre,
Thank you for your letter of November 4,2010 regarding the licensing process for
penny auctions held undet abazaat licence.
The Alcohol and Gaming Commission of Ontario (AGCO) is responsible for
administering the lottery licensing system in Ontario, in partnershíp with
municipalities. As such, the AGCO establishes lottery licensing rules and policies
through Terms and Conditions and the Lottery Licensing Policy Manual (LLPM).
When possible, the AGCO provides administrative relief to the licensing process for
licensees and municipal licensing authorities, which was a stated goal of the 2005
Modernization of Charitable Gaming lnitiative. However, the AGCO must achieve
balance between administrative relief and the appropriate levels of accountability
required to maintain the integrity of the lottery licensing regulatory framework.
The LLPM details lottery licensing rules and policies in detail, and is updated semi-
annually to reflect changes made to the lottery licensing framework. A review of the
LLPM is currently undenruay, and the updated version will be released to municipal
licensing authorities in winter 2011. The concerns you expressed in relation to the
licensing procedure for small penny raffles held under abazaar licence will be taken
into consideration during the review and update of the LLPM.
Thank you again for writing, and please feel free to contact me directly a|416-326-
3137 if you have any further questions in this regard.
Sincerely,
Frank Cuda
Manager of Gaming Registration, Lotteries
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 21 of 159
R
HURON EAST
MUNICIPALITY OF HURON EAST
P.O. Box 610,72 Main Street South, Seaforth, Ontario NOK 1W0
Tel: 519-527-0160 Fax: 519-527-2561
www.huroneast.com
J ack M cLac hl an, Cl etu-Admi n istrator
j rm cl a ch I a n @h u ro n e a st. com
Brad Knight, Trcasurer-Finance Manager
bkn i g ht@h u ro n e a st. co m
December Ith,2010.
E
DECl¿
c/Õ
M U N l0lFêqtliY ti F li,li'ijÄflfr
RE: Lottery Licence Requirements - Local Pennv Sales
We wish to acknowledge receipt of your correspondence to the AGCO Head Office
regarding lottery licence requirements for local penny sales.
This matter was referred to Huron East Council at their Inaugural meeting held December
7Th,2010. As a result of the information provided and Council discussion, the following motion
was passed.
It was duly moved and seconded:
That Council of the Municipality of Huron East support the Municipality of Bayham in their
request to the AGCO Head Ofirce for amendments to the current regulations to ease the
administration on lottery licence requirements for local penny sales.
Motion Carried.
Trusting this action of Council will be of assistance. If we can provide any funher
assistance in regards to this matter, please do not hesitate to contact this office.
Yours truly,
nn:L/ !": Ë
Municipality of Bayham,
PO Box 160,9344 Plank Road,
Straffordville, Ontari o.
NOJ lYO
Attention: Mayor Lynn Acre
J. R. Mclachlan,
Clerk-Administrator.
JRMja
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 22 of 159
5
CORPORATE SERVICES DEPARTMENT
TELEPHONE 61 3-968-6481
FAX 613-967-3206
169 FRONT STREET
BELLEVILLE, ONTARIO
K8N 2Y8
DE[. t t
4-¿o
l\{ U l,iitii.',41; ; ir iiF [i¡ì ill.{i{;,¡i
RE:Lottery Licence Requirements - Local Penny Sales
8.c.4.f. Belleville Citv Council Meetino. December 13. 2010
Please be advised that at the Council Meeting of December 13, 2010, Council
passed a resolution to "receive" your correspondence. To "receive" means
Council will take no fufther action regarding this matter and your correspondence
will remain on file with the City Clerk's Department.
I trust this is sufficient.
C. Oram, AMCT, CMO
r of Corporate Services/City Clerk
JCO/nh
@itl ot TßeLLebiLLt
December 16,2010
Mayor Lynne Acre
Municipality of Bayham
PO Box 160, 9344 Plank Road
Straffordville, ON NOJ '1Y0
Dear Mayor Acre:
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 23 of 159
DEC-16-eØ1Ø L4t41,From: LAØ7473Ø767 Pasett/t
TOWNSHIP OF GILLIES RR#l, l0e2 Hr¡ry. 595, Kakabêke FaltÊ, ontario PoT 1w0
Tel: (807) 475-3185 . Fax (807) 473-0767 E-Mail: qillies@tbavtel.net . www.qilliestownshío.ca
Reeve;
Rlck Kieri
ClerkfTreasurer:
Karen Caren
December 16, 2010
ACGO Head Office
Licensing and Registration Branch
90 Sheppard Avenue East
Suite 200
Toronto ON MzN 044
Dear ACGO:
Councillors:
Rudy Buitenhuis
William Groenheide
Henry Jantunen
L I o LindaTurk
At the regular meeting of the Council of the Corporation of the Township of Gillies held on
December 13,2Q10, Gouncil passed the following resolution:
Resolution 201O/,192:
Moved by William Groenheide
Seconded by Henry Jantunen
BE lT RESOLVED THAT that the Councilfor the Township of Gillies hereby endorses the
resolution of the Municipality of Bayham respecting an amendment to Bazaar L¡cense
requirements to exempt small local penny auctions, or alternatively to allow an overall
declaration of total prize value, iather than a detaíled listing of every pr¡ze and value ín order
to obtain a license.
CARRIED
Sincerely,
Karen Garen
Clerk-Treasurer
cc Municipality of Bayham
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 24 of 159
Tel:
December 10,2010
6648 Road 506
P.O. Box 97,Plevna, Ontario KOH 2M0
(613) 479-2231 or 1-800-234-3953 Fax: (613) 479-2352
www.northfrontenac.ca
Municipality of Bayham
P.O. Box 160,9344 Plank Road
Strafford, ON
NOJ 1YO
(to
M U Nlü IF¿1 i lîy åi,r g,rr i'l{,q t¡i
Attention: Lynn Acre, Mayor
Dear Ms. Acre:
RE: Lottery Licence Requirements - Local Penny Sales
At our most recent Council meeting, December 9,2010, Council of the Township of North
Frontenac passed the following Resolution to support a Request for Support made by your
municipality;
Moved by Gouncillor Hunter, Seconded by Councillor Good #640-10
BE lT RESOLVED THAT the Council of the Corporation of the Township of North Frontenac
supports the Municipality of Bayham in suggesting the AGCO amend the Bazaar Licence
requirements to either exempt small local penny sales entirely, or in the alternative, an
overall declaration of total prize value only be required to obtain a licence;
AND THAT a copy of this Resolution be forwarded to the Municipality of Bayham; AGCO;
Scott Reid, MP and Randy Hillier, MPP
Carried
lf you have any questions or concerns please do not hesitate to contact me.
Yours truly,
Brenda Defosse
Clerk
BD/tmm
c.c. Alcohol and Gaming Commission of Ontario
Scott Reid, MP
Randy Hillier, MPP
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 25 of 159
DEC/20/2010Æ0N 05:43 Plr,f Township Rainy River F,{)( No, 807 852 3553
PO Box 488
201 Atwood Avenue
RainyRiver, ON
PO1M ILO
MOT-ICN
MOVED
P, 002/002
Office Phone: (807) 852-3244
Clerk Phone: (807) 852-3978
Fax: (807) 852^3553
Email: rainyriver@tbaytel.net
'Wcbsite: www.rain¡rivcr. oa
Qza
DATE: December 13.2010
MOTION: 10-235
"That the Town Council of the Town of Rainy River-hereby supports the Municipality of
Bayham in seeking amendments to the Bazaar Licence requirements to either exempt small local
penny sales entirely, or alternatively, requiring onJy a.u overall declaration oftotal prize value to
obtain a licence."
SECONDED BY
ABSTAIN
AYES
NAYES
B. ANDERSON
G. ARMSTRONG
D. EWALD
G. MARCHUK
M. MCALÍSTER
CARR|ED ,/
DEFEATED
ve.NC)'7
R OR ACTING MAYOR
in the heart of Ontario's Sunsct Couatry
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 26 of 159
Corporatíon of the County of Essex
Oftìce of the Director of Councíl ServìcedClerk
Mary S. Brennan,8.A., C.M.O.
Direaor of Council Semìces/Clerk
December 20,20LO
Via email: bayham@bayham.on.ca
Ms. Lynn Acre, Mayor
Municipality of Bayham
PO Box 160
9344 Plank Road
Straffordville, ON NOl 1Y0
Dear Ms. Acre:
Re: Lottery Licence Requirements - Local Penny Sales
The following resolution was adopted by Essex County Council at their
December 15, 2010 meeting:
32O-1O Moved by Mr. Fazio
Seconded by Mr. Meloche
THAT Essex County Council support the resolution from the
Municipality of Bayham.
--CARRIED
Yours truly,
'h'lan^y ß^J-^''^')
(l
Mary Brennan,
Director of Council Services/Clerk
MB:sw
Attachment
cc: AGCO Head Office, Licensing and Registration Branch, 90
Sheppard Ave. E., Suite 200, Toronto, ON, M2N 044
360 Fairview Ave. West, Essex, Ontario N8M 1Y6 - (519) 776-6441 Ext. 335 - Fax (51 9) 776-4455
TTY 1 -87 7 -624- 4832 - E-mail : m bren nan@countyofessex. on. ca
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 27 of 159
87 John Street Soulh,
Aylmer, Ontorio N5H 2C3
Telephone: 519 -7 7 3-5344
Fox:519-773-5334
www.mqlohide.co A proud trddit¡on, a brightfuture.
December 22,2010.
Municipality of the Township of Bayham,
P. O. Box 160,
9344 Plank Road,
Straffordville, Ontario
NOJ 1YO
Dear Sirs:
RE: Penny Sale Requirements.
,l¡:i\l
At its regular meeting held on December 16,2010, the Council of The Corporation of
the Township of Malahide enacted the following resolution:
THAT the letter from the Municipality of Bayham to the Alcohol and Gaming
Commission of Ontario (AGCO) request¡ng the amendment to amend the
licensing requ¡rements for penny sales be supported;
AND THAT a copy of this resolut¡on be forwarded to the Municipality of
Bayham, MPP Steve Peters and the AGCO office.
Yours very truly,
TOWNSHIP OF MALAHIDE
\nA&â". *,J-Ð--
M. CASAVECCHIA, D.P.A., C.M.O., CMM III
Ch ief Adm inistrative Officer/Clerk
Copy - MPP Steve Peters
- AGCO Head Office
MtcHEr-rE M. CASAVECCI{tA
Chief Administrotive Off iceriClerk
rncosovecchio@molohide, co
susAN E. wttsoN
Director of Finonce
swilson@molohide.co
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 28 of 159
TOWNSHIP OF ENNISKILLEN
4465 ROKEBY LINE
RR#1
PETROLIA! ONTARIO
NON IRO
PHONE
(519) 882-2490
Duncan McTavish
Admi nistrator-C lerk/Treasurer
Mike Cumming
Road Superintendent
Mike Young, Public works
Water O.R.O./Sewer
FAX
(s19) 882-3335
December 23 2010
J¡qru - 4 Ztil
Mayor Lynn Acre
Municipality of Bayham
Box 160
9344 Plank Road
Straffordville, Ontario NOJ lYO
Dear Mayor Acre,
Re: Lottery license requirements- Local Penny Sales
The Council of the Township of Enniskillen passed a resolution at its meeting of Decembet 22 20t0
supporting the position of the Council of Bayham requesting that small local lotteries be exempted from the
lfU¡Jtt¡F,.jiít ì,
Ff i 'ib ,¡,.,, |-..- t ,.;
requirement of a license.
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 29 of 159
Township of Mapleton
16, P.O. Box 160, Drayton, ON NOC 1P0
. Fax: 519-638-5113 . Toll Free: 1-800-385-7248
www.mapleton.ca
Efi
JAI'I
MUüf ÛlFÅt lîï¡ t f Ûíi'íl'å'4';t¡1
Dear Sir or Madame:
RE: LOTTERY LICENCE REOUIREMENTS - LOCAL PENNY SALES
Ptease be advised at the December 14th,2O1O Township of Mapleton Council meeting,
the following resolution was carried:
"THAT Mapleton Township Council hereby supports Municipality of Bayham's
correspondence dated November 4, 2010 in regards Lottery Licence
Requirements for Local Penny Sa/es'
AND FURTHER THAT the Municipality of Beyham be notified of our support."
Attached for your convenience is a copy of the correspondence Council reviewed.
Should you have any questions, don't hesitate to contact the office.
Regards,
7275 Sideroad
Phone: 51 9-638-331 3
December 21,2010
Municipality of Bayham
P.O Box 160
9344 Plank Road
Straffordville. ON NOJ 1Y0
Úfu'w zn/o-c,,y.--
Barb Schellenberger
Deputy Clerk
Encl.
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 30 of 159
THE TOWNSHIP OF PICKLE LAKE
RESOTUTIOiN
December 14,2010
MOVED BY:
SECONDED BY:
BE IT RESOLVED TIIAT Council for thè,/Township of Pickle Lake hereby agrees to support the Mr:nicipality of
Bayhaur's suggestion thatBazaar Licence requirements be amended to either exempt small local penny sales
entirely, or in the alternative, an overall declaration oftotal prìze value only be required to obtain a licence;
AND FIIRTIIER TIIAT a copy of this resolution be sent to our MPP, AGCO and Municipality of Bayham-
CERTIFIED COPY
TOWNSHIP OF PICKLE LAKE
DECLARATION OF INTEREST
DISPOSITION OF' RESOLUTION
Responses regarding "Lottery Licence Requirements - Local
Penny Sales" from Alcohol and Gaming Commission of Ontario,
Page 31 of 159
Page 32 of 159
S
AolSubject: AMO breaking news (1) re Stimulus deadline extension
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
December 20,2010
New lnformation on Stimulus Deadline Extension: What Proponents Need To
Know and Do
As AMO has reported previously to members, the governments of Canada and Ontario
have agreed to extend the infrastructure stimulus deadline to October 31, 2011.
The deadline extension is available for all projects in four infrastructure stimulus
programs including: the Infrastructure Stimulus Fund; the Building Canada Fund
Communities Component Top-Up; the Recreational lnfrastructure Canada/Ontario
Recreation Program; and the Knowledge Infrastructure Program.
Canada and Ontario have published additional information to help Ontario proponents
understand how to request an extension. In order to receive an extension, it is
mandatory for proponents to submit a written request for an extension with supporting
documentation no later than Januant 17. 2011. However, there are a number of criteria
projects must meet in order to qualify for the extension.
All proponents with unfinished projects will be receiving a lefter with more
detailed information from the Ganada-Ontario Joint Management Gommittee
Ghairs.
To find out if your project qualifies for the extension and for more information on what
you have to do, please visit the Ministry of Infrastructure's website:
http://moi.oov.on.calen/infrastructure/stimulusdeadline.asp.
PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and
clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as
required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efüciency
in the management of our various broadcast lists.
DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies
that may have been transmitted with the electronic version. The printed versions of the documents stand as the
official record.
Correspondence dated December 20, 2010 from Association of
Municipalities of Ontario regarding "Stimulus Deadline Extension".
Page 33 of 159
Page 34 of 159
-J
FCM*"'xfitÈ*.
JAN-1
,-
¡--¡
A Joint Messagefrom Infrastructure Canada and
the Federation of Canadian Municipalities
RE: New Deadline for Completing Infrastructure Stimulus Projects
Since the 2009launch of the Economic Action Plan (EAP), the Government of
Canada has committed funding to thousands of municipal, provincial and
territorial infrastructure projects across the country. This temporary funding was
designed to keep Canadians working and boost economic activity to help the
country recover from the global economic crisis.
Together, the federal govenìment, provinces, territories and the FCM have built a
stimulus partnership that has helped municipaiities put federal stimulus dollars to
work in their own communities. As a result, federal stimulus investments are
improving municipal roads, bridges, water systems and hockey rinks across
Canada, and municipalities are co-funding projects that will create tens of
thousands ofjobs.
Two years after its launch, the stimulus investments have had a tremendous
impact. Canada's economic recovery is leading the way among G8 countries.
FCM members, along with provinces and territories, are reportingthat the vast
majority of their EAP projects are on schedule.
However, some projects are facing challenging circumstances. To support its
partners, the federal government recently announced an extension to the
completion date for infrastructure projects from March3l,2}ll to October 31,
2011. The extension will give municipalities an additional construction season to
finish projects and turn stimulus dollars into jobs.
The extension applies to projects under four EAP programs: the lnfrastructure
Stimulus Fund (ISF), the Top-up to the Building Canada Communities
Component (CC Top-up), the Knowledge lnfrastructure Program (KIP) and the
Recreational Infrastructure Canada Program (RInC).
FCM and other partners had called for flexibility on the completion deadline, to
ensure that municipalities and other recipients would have time to finish the small
percentage of projects that are running behind schedule. The deadline extension is
the federal government's response to this request.
Mtiilllll ür B;IYt'|AM
l2
Correspondence received January 4, 2011 from Federation of
Canadian Municipalities regarding "New Deadline for Completing
Page 35 of 159
FC M åît*gt,åL iãî'ffi^[È,s*
The federal govemment will work through provinces and territories to manage the
extension. To qualiff for the extension, municipalities will be asked to provide
some information about their project and meet a few basic conditions. To
qualiff, your projects must be underway and a claim for eligible costs incurred
prior to March 3l,20ll must be submitted. The federal government will not
provide funding for any work that is not completed prior to October 3l,20lL
You can find more information about the conditions of the extension at
www.creatingiobs.gc.ca, or by contacting your provincial/territorial govemment.
The deadline extension will continue the economic benefits of the work underway
in your community. As the funding has already been set aside and committed to
these projects, there will be no additional costs to taxpayers. The extension simply
allows some extra time to finish projects and continue putting stimulus dollars to
work in the economy.
The deadline extension is a responsible approach that is good for the economy,
good for communities and good for Canadians. FCM and the federal government
look forward to continuing to work together through the successful completion of
the stimulus plan and into the future.
ú-efu
Chuck Strahl
Minister of Transport, Infrastructure
and Communities
Hans Cunningham
President of the Federation of
Canadian Municipalities
Correspondence received January 4, 2011 from Federation of
Canadian Municipalities regarding "New Deadline for Completing
Page 36 of 159
s
Aol
trtñtTAFrttrt
G¡CICItr' F¡CIAtrIS¡
ASE¡CrCrATrCtñr
6355 KENNEDY ROAD, UNIT 2
MISS{SSAUGA, ONIAFì}O Lsf 2L5
TELEPHONE 90s-795-2555
FAX 905-795-266'0
wwvr.ogra.orgil¡, Êth o í0" /lf oa to ø a í'tte,r
December 21,2010
To the Head & Members of Council:
Re: Report of the OGRA Nominating Committee
The OGRA Nominating Commiftee met on December 21,2010 and recommended a
slate of candidates to the Board of Directors. The Board ratified the report as
presented. The recommended slate is as follona:
The following cunent Boards members do not have to be re-elected to the'Board and
willautomatically assume the following positions effective March 2,20'11:
Northern Zone
Rick Champagne, Councillor
Townshio of East Fenis
John MacEachern, Mayor
Townshio of Manitouwadqe
SouthwestZone
Tom Bateman, County Engineer
County of Essex
John Parsons,
Division Manager, Transportation &
Roadside Operations
Citv of London
Joanne Vanderheyden, Mayor
Townshio of Strathrov-Caradoc
South Central Zone
Damian Albanese, Director, Transportation
Division
Reqional Municioalitv of Peel
Doug Beffort, Councillor
Town of Caledon
Southeast Zone
Craig Davidson, CAO/Clerk-Treasurer
Municipality of Hastino Hiqhlands
Steve Desroches, Gouncillor
Citv of Ottawa
Jim McDonell, Mayor
Townshio of South Glenoarrv
Toronto
Robert Burlie, Manage¡ Road Operations
Citv of Toronto
Mark Grimes, Councillor
Citv of Toronto
Correspondence dated December 21, 2010 from Ontario Good
Roads Association regarding "Report of the OGRA Nominating
Page 37 of 159
President - John Curley, Councillor, City of Timmins
1s V¡ce President - Alan Korell, Managing Director/City Engineering, City of
North Bay
lmmediate Past President - J. Paul Johnson, Operations Manager, Coun$ of
Wdlington
The above willserve on the 2011-2012 Board of Directors making a total of 15 on the
Board.
The above slate of candidates will be ratified at the Annual Conference to be held in
February, 2011. lf any municipal member would still like to put their name fonrard for a
position on the Board of Directors they must fill out and return the attached Nomination
Form. All nominations must be posûnarked or received by fax or e-mail no later than
January 21, 2011 and sent to:
Eric Rutherford, Chair
Nominating Committee
6355 Kennedy Road
Unit 2,
Mississauga, Ontario
LsT 2L5
Fax 905-795-2660E-mail: info@pqra.oro
Please be advised that if any additional nominations are received by the deadline
noted that an election will be required at the ROMA/OGRA Gombined Gonference.
Any questions regarding the Nomination process or serving on the Board of
Directors can be directed to the undersigned at ioe@oora.oro.
Yours truly,
J. W. Tiemay,
Executive Director
c. Eric Rutherford, Chair, Nominating Committee
Correspondence dated December 21, 2010 from Ontario Good
Roads Association regarding "Report of the OGRA Nominating
Page 38 of 159
C'NTAFIICl
G¡CIC'Þ HCIAÞE
Ag9ClclAllC'N
6355 KENNEDY ROAD, UNIT 2
MISSISSAUGA ONTARIO
LsT 215
TELEPHONE 90'79$2555
FÆ( 905-79S2660
NOMINATION/GONSENT FORM
Please Prínt
Gandidate lo¡ 2011-2012 OGRA Board of Directors
Name Position Municipality
Nominated by
Name Position Municipali$
Seconded by
Name Position
Gandidate's Consent
Municipality
Gandidate's Signature Date
This form must be received by fax 905-795-2660, e-mail (info@ogra.org) or mail to Unit
2, 6355 Kennedy Road, Mississauga, Ont. LsT 2L5 to the attention of Eric Rutherford,
Ghair of the Nominating Committee, by 4:00 p.m. on January 21,2011.
Correspondence dated December 21, 2010 from Ontario Good
Roads Association regarding "Report of the OGRA Nominating
Page 39 of 159
Page 40 of 159
- ì, 2i!;i
Dear ltead and Memben of Council
Thanks to atl of our PITCH-IN ONTARIO MUNICIPAL Pafticipants for 2010!
Addison,AilsaCraig,Ajax,Alexandria,Alliston,Almonte,Amherstburg,Amherswiew,Ancaster,Angus,Ariss,Amprior,Athens,Atikokan,Aurora,Bala,Balmerton,Ba
ncroft,Banie,Barryleây,Bayfield,Beamsville,Beardmore,BelleRiver,Belleville,Blenhelm,BlindRiver,Bloomfield,BlueMountains,Bolton,Bonfield,Borden,Bowm
abogie,CaledonEast,Caledonia,Callander,Cambridge,Campbellford,Cannington,CarletonPlace,Garlisle,Cavan,Chapleau,Charing
Claremont,Clinton,Cococonk,Cobourg,CoeHill,Coldwater,Cornwall,Cottam,Courice,Creemore,DeepRiver,Delhi,Delta,Dorchester,
nchurch,Dundas,Dutton,Egbert,ElkLake,ElliotLake,Elora,Embrun,Emsdale,Englehart,Erieau,Etobicoke,Fauquier,Fergus,Fishervil
anoque,êardenRiveCGarsin,Georgetown,Georgina,Glenbumie,Gloucester,GoldenLake,Gravenhurst,Greenwood,Grimsby,Guelph,Hageæville,Haliburton,
Hamìtton,Hampton,Hanover,Hartington,Hawkestone,Hearst,Hillsdale,Hollandcentre,HollandLanding,Huntsville,lgnace,lngersoll,lnnisfil,lroquois,Kapuskasing,Kemptville,Kenihyorth,Kenora,Keswick,Kettleby,Killaloe,Kincardine, r,Langton,Lansdowne,Lasalle,Lea
ñrington,Lindsay,Lisle,Listowel,London,Longlac,Lucan,Madoc,Magne ,Marathon,Markdale,Markham,Mar
mora,Mattawa,Maynooth,Merrickville,Metcalfe,Midland,Mildmay,Millgrove,Mil ley,MountAlbert,MountForest,Mur¡ll
o,Nepeen,NestorFallsNewHamburg,NewLiskeard,Newcastle,Newmarket,NiagaraFalls,Nipigon,Norland,NorthBay,NorthYork,Oakville,Omemee,Orangeville,
Oriliia,Orieans,Oro,Osgoode,Oshawa,Ottawa,OwenSound,Pakenham,Palmerston,Pads,ParrySouird,Pembroke,Penetanguishene,Pe¡th,Peterborough,Petr
olia,Pickering,PickleLake,PointEdr¡¡ard,PortCarling,Portcolborne,PortElgin,PortLambton,PortPerry,Powassan,Prescott,Queensville,RainyRiver,Ravenna,R
edRock,Redóridge,Renfrew,Richmond,Richmond,Hill,Ridgeway,Ripley,RiverValfey,Rockwood,Rodney,Russell,Samia,SaultSteMarie,Savantlake,Scarborough,Schreiber,sãar'orth,shannonville,ShantyBay,shelbume,siouxLookout tCatharin
ei,StQharles,StGeorge,StMarys,St.Thomas,Stella,Stirling,Stittsville,Stone ter,Tema
gami,TerraceBay,Thámesville,Thombury,Thorndale,Thornhill,Thomton,Thorold, ton,Trout
óreek,Union,Uníonville,Utterson,Uxbridge,Vaughan,Verner,Vic{oriaHarbour,Walford,Walkerton,Warkworth,Warminster,WasagaBeach,Waterdown,Waterfor
d,Waterloo,Wawa,Wellesley,WestLorne,Whitby,WhiteLake,Whitney,Willowdale,Windsor,Woodbridge,Woodstock,Woodville,Wyoming,
Join in PITCH-IN Week 2011 and get your commun¡ty on the list of clean, and green commun¡ties in
Canada!
Graffitti? Overflowing dumpsters? Littered paths and sidewalks? lllegaldump sites?
All of these are signs of a community in need of a 20 Minute Makeover! Just one of the many activities
of PITCH-IN Week! Get involved and support the volunteers in your community who participate each
year by becoming a Municipaf Patron and utilizing all of PITCH-IN ONTARIO's resources.
How can your commun¡ty become involved?o One way is by becoming e Patron* of PITCH-IN ONTARIO.
o Register your community in PITCH-IN Week at www.pitch-in.ca after January 15,2011
o Hold a 20 ilinute Makeovero Kickoff your activ¡ties with a Fastest Broom Contest
o Hold a Litter Audit - see how your mun¡cipal¡ty can become more carbon neutral.
With continued ft-nancial support and ¡nvolvement by Ontario municipafities we wili truly make our prov¡nce the
THE CLEAN AND GREEN ONTARIO that we are so proud of!
Help us continue to help your PITCH-IN volunteers !
Become a Patron* of PITCH-IN ONTARIO today !
"The City's involvement in PTTCH-IN CANADA Week, Opention: Clean Sweep, is a benefrt to the community as it
prcvidel assr.sfance in city-wide ctean-ups, builds upon Communities In Bloom initiatives and promotes envi¡onmental'awarcness. Thís enhances both the u¡ban and natural environment and develops a strcng sense of community pride and
rcsponsibility. The estimated value.. of our PITCH-IN volunteerc' houts in 83¿10,000 to 8612,000."
Sandra Knnc, City of Oshawa.
*Patron fees are populat¡on based - see overl
PITCH-IN ONTARIO.... VOLUNTEERS ,,V ACTION!!
Correspondence received January 4, 2011 from Operation Clean
Sweep regarding "Pitch-In Ontario".
Page 41 of 159
Fr+dø
THE COST OF BEGOMING A PATRON OF PITCHJN
The cost is dependent on your communig's oooulation.
That makes it fair for all and enables even the smallest villages or hamlets to become a patrcn. .
Population of your Community
1-500
501 - 1000
1001 -2500
2501 - 5,000
5,001 - 10,000
10,001 - 25,000
25,ü1 - 50,000
50,001 - 100,000
100,001 - 250,000
250,001 - 500,000
500,00ûÈ
Patron's Fee
$125
$175
8225
$ 350.
$ 425.
$ 5ı0.
$ 675.
$ 750.
$ 1250.
$ 1500.
$ 2o@.
November 0!)
PATRON APPLICATION
Name of Community....
Mailing Address....
Cityffown/Village ...............Province/Tenitory .............
Postal Gode Telephone () .........;.................... Fax ()
Contact Percon
Email Communit¡lts Website nnrrn .
Population taken from (year) .........census
Amount of Fee Enclosed (see cnarlfar applicable nte)
We nd an invoice. Our Purchase Order Number is ............... .. (please athch PO)
Send this Form to:
PITGH{N CANADA National Offi ce,
Box ¡l50ll, Ocean Park PO, WHITE ROCK BC, V4A 9L1
Correspondence received January 4, 2011 from Operation Clean
Sweep regarding "Pitch-In Ontario".
Page 42 of 159
ú{E ßEf,t':EçIlS Of ßEIr\fE A"Alß,ontof
"IICH-1x{
clean up and beautify your neighbourhoods
eduente about the- impoñance of indivíduat rcsponsibility for taking care of their
environment
un&ñake projects and campaigns enæunge prc+ycling, and living by the 4 R's
tifestyle tefuse, reduce, teuse, and recycle
pafticipate attyear ¡ound in projects that save your Council money and invests in your
communi{s futurc
o
o
accests to Patron Secure Section of the PITCH-IN vrebsite to download free materials/ aCCestS tO PatrOn SecUre SeCtion o1 the Pl I UH-IN Vì€DSIê Io oownpao Tr€,e matelrarÜ
includingo d-etailed Action + Communications Plan for PITCH-IN CANADAWeek
o Communications and Action Plan for The 2ùMinute Makeover
o The Civic Pride Program, a comprehensive, vear-round, litter control and waste
management program (manual, workshop materials, DVD, use of logo, etc...)
/ rþht to use thl P|TCH]Ñ trademarks including the PITCH-IN, CIVIC PRIDE and The 2G
Minute Makæver logosr' purchase the orfficial SEMAINE PITCHJN WEEK flag at a reduced price of $75./ free registration in the The NationalCivic Pride Recognition Progrcm
r' youroommunity listed and linked on the PITCHJN CANADAWebsite as a
{ äcce"s to p[CH-lN CANADA staff as you desþn local litter control + beautification programs
*For Your Local Volunteerc:
to free PITCH-IN Week garbage/recycling bags for volunteers
(must apply by March 15)* Ènsure tlat pifCruru Week can continr¡e as a reEource for your community groups, so they
receive dear recydingbagsand theyellow waste removal bags!
you mþht also want to clreck otf hese other PITCH{N CANADA materials and programs for your
statr, yqir Council and the volunteers in your community, all available as FREE downloads ftom
pitch4n.ca. eæActive Schools. Green Shopper. Shoreline Cban-up. Fastest Broom Contest ( a great kick-offfor PITCH-|N week!). Tra$h-A-Thons. Pollution Counts. ReTHINK Educational Unit. Posters, colouring Books, Adion Projects brthe Environment
2010
Correspondence received January 4, 2011 from Operation Clean
Sweep regarding "Pitch-In Ontario".
Page 43 of 159
TO
SEND THE REGISTRATION
BE PROCESSED.
PLEASE
FORM IN WITH YOUR PATRON APPLICATION TO
Title
l. Email(print CLEARLY pleasel)
Name (MrlMrs/Ms)
Organization Name
STREET DELIVERY ADDRESS:
Delivery Address
Village/Town/City_ Province Postal Code
Tel:(Fax:( ) I
2. lnformation about YOUR Organization:
Number of people who will partioipate in your campaign
(this information is very important as it assists us in deciding how many free materials to send you)
3. Are you organizing any environmental education activities?(p/ease tick yes or no) Ql Yes n No !
ll yes, please tick off below: (check off as many as apply)
01 ! Litterless Lunch Program 06 tr Planting - trees/flowers 10 D Green Shoppèr Program
07 E Poster Contest 11 tr Pollution Counl
08 ! Stream Restoration Project 12 | Cell Phone Rdcycling Program
04 tr Hab¡tat Restoration Projec't 09 tr Display(s)13 tl Energy Conseruation Prog.
05 ! SpeakerA/ideo/Presentation 14 ! Other (pls describe in box below)
Please provide brief description of the educational projec(s) above, including DATES: (use
separate sl¡eef if required - we like to leam about your activities so fhaf we can pass along ideas onto
others! We love pictures, but they cannot be retumed).
Date(s):
Details: (use separate sheet if reqd)
4. ffill you be organizing a clean-up event? (please tick yes or na) Q2 Yes ¡ No !
lf ¡res, please tick off area(s) you plan to clean-up: (chec? off as many as apply)
01 tr Sehoolyard 05 n Sh.orelineM/atenray 09 n Wildlife/Conservation Area
04 [ Ravine 08 D Cemetery/Churchyard '12 D Other (please spec¡fy)_
Date(s) of your Glean-Up Profec(s)?
Please prov¡de more detaìls about your clean:up pro¡ec(s): (use separate sheef if requircd - we like
to leam about your activities so ffiaf we can pass project ideas onto others! We love pictures, but they
cannot be rctumed)
5. Are other schools/sectionsfunlts/organlzations/clubs involved ln your campalgn? Yes tr No tr
lf YËS": LIST ALL SCHOOLS/SECTIONS/IJNITS/ORGANIZATIONS/CLUBS, OTHER THAN YOUR
OWN, who are participating, We want to recognlze everyone for their contributionl Please attach
separate cheet ff necessary. Please do not include recalled groups. lf you wish to dlscuss
coordinating grouBs please contact l-isa Davis, Program Manager at lisa@pitch-in.ca
02 Il Recycling Project
03 n Composting Project
02 n Neighbourhood 06 | HighwaylRoad
03 t ParldPlayground 07 ! Business
10 tr Tra¡l
11 tr Sports Fields
Correspondence received January 4, 2011 from Operation Clean
Sweep regarding "Pitch-In Ontario".
Page 44 of 159
ROI ñY$+i..ffÈrA*o
5653 Highway # 6 N, R.R. # 5,
Guelph, ON N1H 6J2
Phone:519-826-4?O4
Fax: 519- 826-4208
info@ruratonta rioinstitute.ca
www.rura lonta rioinstitute.ca
November 30, 2010
Kyle Kruger
Administrator
Municipality of Bayham
9344 Plank Road
PO Box 160
Straffordville ON. NOJ 1Y0
Dear Mr. Kruger,
We would like make you aware of a community leadership development program
currently available through the Rural Ontario lnstitute - Sfeps to Leadership. A
limited number of local delivery opportunities can be supported by a partnership
with us over the next two years and we are looking for potentíal host
organizations across all regions of rural Ontario.
ln an effort to raise awareness and connect with potential interested partners
please direct the enclosed information to the most appropriate staff member or
committee of Council so they may consider the opportunity. The relevance is
broad so it could include those who may be working with community partners to
build leadership, improve community engagement or those seeking to establish
broader partnerships with volunteer organizations in your community (e.9. the
Economic Development, Leisure Services committee or Youth Council).
It is not necessary that the municipality act as the lead partner for Sfeps fo
Leadershþ, so please feel free to pass this along to other organizations you
believe may be interested. lt is our experience that this program is most
successful when the municipality and organizations such as the Community
Futures Development Corporation, United Way, or Federation of Agriculture work
together to support the program in their area.
Sfeps to Leadership - is a three-tiered suite of leadership development
sessions created specifícally with rural Ontario communities in mind. There are
both core and customizable components. One important feature is the
engagement of existing leaders in local organizations who work with a paid
coordinator to deliver the program. There is a community investment required to
make the program successful and the total cost is offset by a considerable
subsidy from the program itself. Please find enclosed program information with
more details. lf you have questions feelfree to call Alicia Evans, Project
Manager- Leadership Programs, Rural Ontario lnstitute at 519-826-4204.
Correspondence dated November 30, 2010 from Rural Ontario
Institute regarding "Steps to Leadership Program"
Page 45 of 159
This suite of programs WILL enhance and build the skills of leaders within your
community. We encourage you to consider it as a worthwhile capacity building
tool for your municipality. Your help in getting this information to the appropriate
individuals within your community is greatly appreciated.
Sincerely,
Rob Black
Chief Executive Officer
Rural Ontario lnstitute
Ú-Au'6Q-Òa--
Alicia Evans
Project Manager
Rural Ontario lnstitute
Correspondence dated November 30, 2010 from Rural Ontario
Institute regarding "Steps to Leadership Program"
Page 46 of 159
Building Strong lndividuals to Build Strong Rural Communities
Seeking Community Partners!
lf you want to build strong leaders in your rural community consider becoming a
partner with Steps to Leadership. We are currently seeking partnerships with 8 local
organizations representing ruraI communities/ regions from across Ontario.
What is Steps to Leadership?
Steps to Leodership is a package of three leadership programs that devetops leaders
who are setf-aware, strengthens their innate and learned abilities, and engages them
to take action for positive change in their organization or community.
The three program components in Steps to Leadership are:
Step Up to Leadership - 25 young adutts (ages 1 6-25), 18 hours - inspirational and
empowering workshop where young adutts learn to recognize their leadership abitities
and potentiat, discover their passion, are inspired and empowered to take action in
their community, and devetop a personal leadership ptan for action. This workshop is
delivered by the wortd renowned youth organization, Me to We Leadership.
LeodingEdge: FirstSteps - 25 participants (al[ ages), 18 hours - a series of core and
optional modules focused on persona[ leadership devetopment (understanding more
about your setf as a leader, your interpersonal and conftict styles, learning how to
work in groups, decision-making with facititation skilts, presentation skitts). These
modutes are delivered by leaders from within your own community.
Leading Edge: Next Steps - 25 participants (at[ ages), 18 hours - a series of core and
optionaI modules focused on community leadership development (exploring what
makes a heatthy community, understanding community development, analyzing your
community, community strategic planning, gaining community support, youth
engagement, partnerships and collaborations). These modules are delivered by
leaders from within your own community.
Participants can choose to take part in one, two or all three of the Steps to
Leadership components. At the end of the program between 25 and 75 individuals in
your community witt feel and be more resourceful, setf-aware and community aware
Correspondence dated November 30, 2010 from Rural Ontario
Institute regarding "Steps to Leadership Program"
Page 47 of 159
leaders. They witt have a plan and a record of reftection to guide future leadership
choices.
How do I access the Steps to Leadership program package?
To bring the Steps to Leadership program package to your community or region the
fottowing is needed:
. A lead partner organization or sponsor within the community. A community investment of 510,000
The lead partner organization wi[[ also commit to finding a quatified [oca[ coordinator
who witl be paid and trained by the program (assistance with finding the coordinator
is availabte) and bringing together a Steering Committee made up of individuals from
sectors representative of the community (to assist the coordinator).
What do I receive as a community partner?
Our community partners receive the fotlowing:
. A paid, trained [oca[ coordinator to administer the program elements. Facilitators and finances for meals and accommodations for the participants in
the Step Up to Leadership component. Al[ program curriculum, materials and professional instructors' fees for the
Leading Edge programs. Project marketing and communications to attract participation and
engagement. Project administration support (online registrations, ongoing guidance for the
Local Coordinator and Steering Committee)
How is the Program Funded?
Steps to Leadership is a collaborative initiative of the Rural Ontario lnstitute, 4-H
Ontario and Foundation for Rural Living with funding provided in part by Agriculture
and Agri-Food Canada through the Agricutturat Adaptation Councit.
The entire program package, including the three program components, project
administration, marketing and outreach, is valued at over S40,000:. 57.5% (over $23,000) from Steps to Leadership. 25% (51O,OOO¡ from the community investment. 17.57o (57,OOO¡ from the participant registration fees
How to Apply
We witl be accepting four community partners in 2011 and four community partners in
2012. We are looking for a range of types of lead/sponsoring organizations from
various parts of Ontario (regional initiatives are encouraged). lf you are interested in
Correspondence dated November 30, 2010 from Rural Ontario
Institute regarding "Steps to Leadership Program"
Page 48 of 159
being a partner, ptease submit a brief expression of interest to Alicia Evans at
aevans@ruratontarioinstitute.ca. Decisions regarding the finaI community partners
for 2011 and 2010 witt be made by the Steps to Leadership Steering Committee
following the closing date. The closing dates for the expressions of interest are:
2011 intake - Friday, March 11,2011
2012 intake - Wednesday, November 30,2011
Please feel free to contact Aticia at any time to discuss how you can bring Steps to
Leadership to your community.
Aticia Evans
Project Manager
Steps to Leadership
519-826-4704
aevans@ru ralontarioi nstitute. ca
www. stepstoleadershi p. ca
"Our lvlission Statement is 'to improve lives and build community in
Chatham-Kent '. Steps to Leadership provided an excellent opportunity
for us to fulfill our mission. One gentleman who attended the second
session was recruited to our Board of Directors and another young
woman who participated in both sessions joined our fundraising
committee and is now co-chairing our 2010 United Way campaign! We
are very pleosed to hove been approached to partner with ROI on the Súeps
to Leadership progrom, and are |ooking forward to co-hosting the
program again next yeer."
Karen Kirkwood-Whyte
Executive Director, United Way of Chatham-Kent
Correspondence dated November 30, 2010 from Rural Ontario
Institute regarding "Steps to Leadership Program"
Page 49 of 159
Page 50 of 159
Notice received December 15, 2010 regarding "ROMA/OGRA
2011 Delegation Request".
Page 51 of 159
Page 52 of 159
_)
MUNItrIPAL PREPERTY ASSESEiMENT GORPORATIEN
December 9,2010
To:
From:
Subject:
All Heads of Council
Ontario Municipalities
Dan Mathieson
Chair, MPAC Board of Directors
2010 Enumeration Update
As the Municipal Property Assessment Corporation's (MPAC) new Board Chair and as Mayor
of the City of Stratford, I certainly appreciate the importance of the Enumeration products and
services provided by MPAC during an election year. I would like to take this opportunity to
provide new and returning members of municipal council with an overview of MPAC's activities
undertaken in support ofthe recent elections.
Based on consultation with municipal stakeholders followingbhe2006 Municipal Enumeration,
MPAC made a number of improvements to its Enumeration processes for 2010 including an
increased focus on sharing information with municipalities and improving the quality of our
Enumeration products and services.
Central to MPAC's Enumeration activities is the delivery of the Preliminary List of Electors
(PLE) and Voter Notification File (VNF) to municipalities across Ontario.
As required by legislation, the PLE may only contain the names of those individuals who meet
the following eligibility requirements :
o 18 years ofage (as ofelection day);
o Canadian citizenship; and.
. ownership or occupation of property within the jurisdiction, or the spouse of such.
In preparing for our 2010 PLE/VNF delivery, MPAC took a number of steps to confirm and
improve elector information, including:
o a datamatching process with the National Registry of Electors (NROE) to populate
statistical information (i.e., more than 900,000 date of birth updates), identiffing
deceased individuals and confirming citizenship for 1.2 million individuals;
o targeted mailing of approximately 2.4 million Municipal Enumeration Forms (MEF)
which included all households with one or more individuals with unconfirmed citizenship
and those properties where a match was not found with the NROE;
Office of the Chain c,/o Municipal Property Assessment Cot'poration
13O5 Pickering Pankway, Pickering, ON L1V 3P2
f:519.271.0250 ext 236 F: 9O5.831.OO4O
www.mpac.Ga Fonm No LH4OOIA
Correspondence dated December 9, 2010 from Municipal
Property Assessment Corporation regarding "2010 Enumeration
Page 53 of 159
All Heads of Council
December 9,2010
Page2 of3
website materials explaining the importance of retuming MEFs including an interactive
form, video and frequently asked questions;
outreach to tenant associations to increase awareness and encourage the return of MEFs;
and,
o participation at conferences, Association of Municipal Managers, Clerks and Treasurers
of Ontario election and Enumeration training sessions and one-on-one visits with
municipal staff working on Enumeration.
The MEF was updated in 2010 to include a simple three (3) step process with instructions on
how to complete and return the form to MPAC by the deadline of June 1,2070. The changes we
received through returned MEFs were processed and included in the PLE provided to
municipalities. Unfortunately, returning MEFs to MPAC is not mandatory and many forms were
not returned or returned late. Any changes contained in the late forms could not be included on
the PLE/VNF or the Exceptions File and Exceptions File and Elector Differences Found Report
(EDFR) delivered to municipalities.
Confirming citizenship was central to our efforts this year. As mentioned earlier, we undertook a
data matching process with the NROE to confirm citizenship. ln addition, of the 2.4 million
MEFs mailed this year, approximately 808,000 forms were specifically mailed to households
with one or more unconfirmed citizenships. Any updates we received through this mailing were
reflected on the PLE. However, it should be noted that the return rate for these 808,000 forms
was25%io.
Changes to the Municipal Elections Act, 1996, made it possible for MPAC to offer variable
PLE/VNF delivery date options to municipalities this year. These dates were later than the
previous delivery date of July 3l in an election year. The new delivery date option and an
Election Day scheduled two (2) weeks earlier than previous years created an opportunity for the
2010 Voters' List to contain more timely information.
The timeliness of the data contained in the 2010 PLE was also impacted by changes resulting
from property sales and occupant moves that traditionally peak in the suÍlmer months. We
update our tenant information through our annual Tenant Information Program for multi-
residential properties with seven or more units. The updates we received through this program
were provided to municipalities through an EDFR provided to municipal clerks in September.
The MunÌcipal Elections Act, l996,permits the Municipal Clerk to make further revision to the
PLE provided by MPAC. The PLE, along with any additional changes made by the Clerk, then
becomes the Voters' List. Provincially, the EDFR delivered to Clerks in September provided:
Office of the Chair" c,/o Municipal Pnoperty Assessment Cot"ponation
13O5 Pickening Parkway, Pickering, ON L1V 3P2
T:519.271.0250 ext 236 F: 9O5.831.OO4O
wwwmpac.Ga Fonm No LH4OOZA
Correspondence dated December 9, 2010 from Municipal
Property Assessment Corporation regarding "2010 Enumeration
Page 54 of 159
All Heads of Council
December 9,2010
Page 3 of3
o approximately 320,000 additional names;
o 220,000 deletions; and,
o 190,600 changed records (includes mailing addresses, school support, etc.).
Following the elections in October, our focus has now shifted to processing Voters' List
revisions from municipalities. Direction from the Govemment requires that municipalities
provide MPAC with all revisions 30 days following the election. We are committed to
processing these Voter Revision Forms by the legislated deadline of March 37,2011.
'We are also continuing our outreach to municipalities with the delivery of the Municipal Status
Report - Enumeration. Delivered to Municipal Clerks across Ontario in November, this report
provides key Enumeration metrics at both the provincial and municipal level.
We remain committed to sharing information with you and answering any questions that you
may have.
If you do have questions about our Enumeration activities, including the 2010 PLE/VNF, please
do not hesitate to contact your local Municipal Relations Representative, Greg Martino, Director,
Valuation and Customer Relations, Residential and Farm Properties at 905 837-6243 or
I 877 635-6722, extension 6243 or Arthur Anderson, Director, Municipal Relations, at
905 837-6993 or 1 877 635-6722,extension6993.
Yours truly,
Dan Mathieson
Chair, MPAC Board of Directors
Copy MPAC Board of Directors
Carl Isenburg, President and Chief Administrative Officer, MPAC
Paul Galaski, Vice-President, Valuation and Customer Relations,
Residential and Farm Properties, MPAC
Arthur Anderson
Greg Martino
Municipal Relations Representatives, MPAC
Municipal Liaison Sub-Group, Elections
Municipal Clerks
Office of the Chair c,/o Municipal Property Assessment Cot'ponation
13O5 Pickering Parkway, Pickering, ON L1V 3P2
f:519.?71.0250 exb 236 F: 9O5.831.OO4O
www.mpac.ca Fonm No LH4OO2A
Correspondence dated December 9, 2010 from Municipal
Property Assessment Corporation regarding "2010 Enumeration
Page 55 of 159
Page 56 of 159
ê
( oê
Otter Valley Chamber of Commerce
Meeting of December 7 ,2010
Location: Schooner's Galley, Port Burwell
Minutes
Present
Doug Lester, Cheryl Lester, Liz Underhill, Katþ Gregson, Ron Bradfield, Bonnie Bradfield,
Brenda Martin, Mike Hawley, Bob Lozon, Nancy Lozotr, Sherry Hetherington, Earl Shea, Ian
Almond, Brenda Almond, Peter Murray, Pattie Steip, Jeff Taylor, Allan Spicer, Jan Collins, John
Pederson, Mike Garry, Frank Voth, Jim Hevenor, Peggy McBain, Rainey Weisler, Rick Weisler,
Trish Huber, Nancy Row, Am Row.
Guests: Carol Nichols, Russell Blaise, Tom Southwick, Eva Southwick
Regrets: Lynn Acre, Ron Flick, Mayor Paul Ens
Welcome of members and guests.
Ferry Update from Russell Blaise
Doug Lester introduced Russell Blaise as the owner of Lake Erie Ferry Inc. and asked him to give
a brief update on his efforts to set up aferry from Canada to the U.S.A.
Russell informed the group that he is still confident that he can establish a viable Ferry Service.
He now hopes to travel from Poft Burwell to Conneaut, Ohio. Doug thanked Mr. Blaise for his
presentation.
Doug returned to the regular agend4 however, Ron Bradfield asked to return to the ferry
discussion and introduced the following motion:
Moved by Ron Bradfield, Seconded by Allan Spicer- "That the Otter Valley Chamber of
Commerce endorses the proposal by Lake Erie Ferry (Captain Russell Blais) to establish a cross
Lake Erie Ferry from Port Burwell Harbour to USA. And that the Otter Valley Chamber of
Commerce forward this resolution to the Municipality of Bayham Council and request the
Municipality of Bayham to take the lead role in promoting the proposal for this Cross Lake Erie
ferry to MP Joe Preston, MPP Steve Peters, and the surrounding municipalities of Malahide,
Aylmer, Tillsonburg, Ingersoll, V/oodstock and the Counties of Elgin, Oxford and Norfolk. And
that the Otter Valley Chamber of Commerce forward copies of this resolution to the Aylmer, St.
Thomas, Ingersoll, Woodstock and Tillsonburg Chambers of Commerce requesting their support"
This led to a lengthy discussion that involved the CPCS study, Chamber purpose, notice of
motion, reminiscence regarding Port Burwell's former affluence, and whether it is appropriate to
support a specific business proposal versus a business concept. In the end, the motion was tabled
until the New Year by a vote of l1 to 5.
Approval of Minutes
Adoption of November 2,2010
The spelling of Danielle needs to be corrected. It was moved by Brenda Martin and seconded by
Bob Lozon that the minutes from the November 2,2010 meeting be accepted with corrections.
Motion carried.
Treasurer's Report
Doug reported a bank balance of 3,989.22. He handed out the report detailing the income and
expenses from November 30 to December 7 ,2010 and discussed the contents. It was moved by
Liz Underhill and seconded by Jeff Taylor to accept the Treasurer's report. Motion carried.
Otter Valley Chamber of Commerce minutes of meeting held
December 7, 2010.
Page 57 of 159
Report from Nominating Committee
The recommended slate of Officers and Directors for 201I are: President - Rainey Weisler; Vice
President - Lynn Acre; Secretary/Treasurer - Earl Shea; Member Emeritus - Ron Flick ( Ron
will be entering year two of the newly defined 2 year term)
Directors that will be beginning a two year term are Tom Benner and Jeff Taylor. Directors
entering the second year of their term are Frank Voth and Brenda Martin. Mike Hawley will be
continuing in the role of recording Administrator with some added financial and banking
responsibilities.
Any member can be nominated for a position up until 3 days before the next meeting and must
have the support of 3 members.
Comments from outgoing President, Doug Lester
Doug commented that tonight's discussion has been quite lively. Doug would like to thank
everyone for the challenges that the position brought and the friendships and encouragement that
came with them. The OVCC has helped the North and the South work together and it was only
possible through everyone's participation and a willingness to take the high road to support the
area and not just ourselves. All Chambers are unique and the OVCC has come a long way in a
short period of time. The most important goal of the Chamber is to encourage networking
between the members and provide recommendations for fellow businesses.
Doug thanked Katþ Gregson for hosting the Chamber meetings. Doug presented Kathy with a
book on Elgin's history donated from Mayor Paul Ens.
The common purpose is to keep the Chamber moving forward and everyone here should be proud
to be a member.
Other Items
Jabez Therapy Ranch will be holding a fundraising dinner January 27ú atschooner's Galley from
4:30pm to 7:30pm. Please join them. Door prize donations will be welcomed. For more
information or to donate a door prize call519-874-1168
The Historical Society's event will be at 7:00 pm March 19,201I at the Parish Hall in Port
Burwell where author Steven Duff will speak about his book Hunter of Dreams. This book tells
the story of the work of abolitionist Alexander Ross in bringing American slaves to freedom in
Canada. Mr. Duff will be reading a passage from his book describing the landing of fugitive
slaves in Port Burwell about 150 years ago. Tickets will be available from historical society
members. Door prize donations will be welcomed.
Jan Collins mentioned the Christmas activities in the park on December I l. Doug Lester will
send out a separate email with the details.
There will be a public forum in Vienna at the Old Town Hall January 19,2011 to save the
building.
Adjournment
Moved by Ian Almond that the meeting be adjourned. Motion carried. Meeting adjoumed at
8:0lpm.
Next Meeting
Tuesday, January 4,2011,7:00 p.m. at Schooner's Galley in Port Burwell.
Otter Valley Chamber of Commerce minutes of meeting held
December 7, 2010.
Page 58 of 159
5
c06
Municipality of Bayham
Emergency Management Program Committee
Minutes
Meeting Date: December 14,2010
Location: Municipal Office, 9344PlaÍkRoad, Straffordville
Attendees:
Gord Roesch, Chairperson / Fire Chief / CEMC
Kyle Kruger, Adminishator
Lynda Millard, Clerk
Paul Ens, Mayor
'Wayne Casier, Councillor
Margaret Underhill, Deputy Clerk
Ed Roloson, Water /'Wastewater Superintendent
Adam Swance, Water / Wastewater Operator
Call to Order: 10:25 hrs.
Purpose of Meeting:
CEMC reviewed the purpose of the meeting as being to review Emergency Response
Plan and identiff areas that require improvements.
Review of Meeting Minutes:
The minutes of November 24,2008 were distributed and reviewed. The 2009 minutes
had not been located at the time of this meeting. It was discussed that certain suggestions
and required improvements brought forward at the meeting of 2008 were still outstanding
and will be addressed.
Review and Post Exercise Review:
EOC Kits: Members identified various items missing from the kits. CEMC
requested members review the individual roles and advise additional items to be included
in kits. Kits will be updated and stored in the EOC cabinet. Timeline for feedback is to
be by the end ofJanuary, 2011.
EOC Telephone Testing: Emergency landlines are not currently in operation.
CEMC explained the current process for activation of lines. CEMC committed to discuss
more ideal arrangements with telephone service provider and to explore alternate
telecommunication arrangements.
FAX: It was identified that a dedicated fax line for emergency purposes would
be abeneficial tool. CEMC committed to investigate.
Computer Testing: CEMC identified the importance of computer access in the
EOC as being necessary to get messages out and required information in. Administrator
Kruger outlined issues with the present computer system in the EOC.
Radio Testing System: The system was tested earlier in the day by the
CEMC and found to be working well.
Emergency Management Program Committee minutes of meeting
held December 14, 2010.
Page 59 of 159
Outgoing Faxes: The Clerk advised faxes were sent, however responses
were not received in the requested manner. It was again noted that an additional fax line
would be beneficial.
Other Items: Mayor Ens suggested an intemal contact list be included in the
binder. CEMC committed to include an updated list of Municipal staffcontact
information. Mayor Ens also noted contact numbers for other municipalities appear to be
out of date. CEMC advised staffis currently in process of updating contact information.
EOC Setup & Layout: The current EOC setup and layout was discussed.
CEMC described alternate setups that may be more appropriate. An updated floor plan is
to be prepared and inserted in each box. The need for additional phone lines was
identified with a line designated for each major department along with lines designated
for extemal agencies. CEMC committed to discuss options and costing with
telecommunication service providers.
IJazarll and Risk Identification Review:
CEMC reviewed hazard and risk assessrlent as outlined in the binder. Members were
asked to review and suggest amendments as appropriate.
Critical Infrastructure Review :
CEMC noted the Critical lnfrastructure appears to remain the same. Nothing new has
been added at this point.
Emergency Response Plan:
CEMC outlined items to be addressed due to recent changes in provincial requirements.
The updated Emergency Response Plan will incorporate changes as per the current
Provincial Doctrine and will be available to mernbers in 2011 for comment.
Training 20l0l20llz
This exercise covers the required training. CEMC requested all members advise
individual training completed along with future training requirements felt to be
beneficial. CEMC committed to provide list of additional training available.
Public Education and Awareness Program - 201012011:
CEMC advised current process for Public Education which will continue for 2011.
Open Discussion:
CEMC advised a review and update of Community Committee members is required and
will take place early in 2011 followed by an annual update to maintain current.
The role of the Head of Council after an emergency is declared was discussed.
Meeting Adjourned: 11:10 hrs
Emergency Management Program Committee minutes of meeting
held December 14, 2010.
Page 60 of 159
)
Bayham Harbourfront Committee
MINUTES
Held at Municipal Office, 9344PlankRoad, Straffordville, Ont.
December 14,2010
7:00 pm
Present: Brenda Martin, Ron Bradheld, Ron Flick, Ray Talbot, Barry Wade, Doug
Lester, Craig Gregson, Mark Taylor.
Regrets: Heinz Vogelsang,
Also Present: Lynn Acre, Ed Bradfield, Kyle Kruger, Tom Southwick
Guests: Glen Underwood
Call to Order:
The Chairman called the meeting to order at 7:04 pm.
Disclosure of Pecuniary Interest
None
At this time Doug Lester disclosed that he is moving to Aylmer in January.
His home in Port Burwell is on the market. Once it sells, he will no longer be
a Bayham ratepayer. He asked that this be kept in mind when new committee
members are being appointed.
Approval of the Minutes
Canied.
Dredging:
BACKGROUND HISTORY On Aug.10 Bayham submitted a proposal to
DFO to dredge to 8 foot depth, specifically for Project Ojibwa. In Sept. a
meeting was held with DFO, MNR & EMM to discuss. Bayham was told that
a full, written proposal was needed prior to approval. Specifics requested are
the type of dredging, depth and details of disposal of dredgate. Bayham has
already completed sampling within harbour and creek.
DISCUSSION A written estimate from Ross Dudley, based on depths that we
gave, totals $393,300.00. ( Outer harbour $128,800 + Pier area$147,200 +
creek area $117.300) Ron Bradfield knows of a company from the New
Brunswick who claim to be able to suction dredge for less than $8/cubic
metre, which includes cost of moving in and out.
FINANCING OPTIONS Dundee Energy needs a full business plan, including
cost of regular maintenance, who will do the maintenance, training costs,
insurance etc., before they will commit funding. There is still a strong
possibility of partnering with Central Elgin to purchase or hire a dredge.
ACTION For 201 1 the priority will just be to dredge enough to satisfu
Dundee Energy. Kyle Kruger will prepare a formal proposal for this scope of
work, with assistance from the committee, and submit to DFO for approval.
(o ¿
1.
)
J.
4.
Bayham Harbourfront Committee minutes of meeting held
December 14, 2010.
Page 61 of 159
5.
2
If DFO requests more detailed engineering or fisheries questions, council will
be requested to hire Brian Riggs to finish the proposal. It was noted that DFO
will require council's commitment to finance this dredging before they will
approve. Regarding the purchase of our own suction dredge, it was decided
that for 2011, someone be hired to complete the work. ln the meantime, we
will estimate the amount of material needed to be removed for annual
maintenance, and then prepare a dredging plan with costs for council's
budgeting process.
Grants \ilorkgroup Update: Glen Underwood reported that there is a March
deadline for a Trillium grant. It was decided to apply for the Cabana,
resurfacing the pier and sculptures. It was noted that Elgin Business Resource
Centre just announced $2 million for economic development projects. Barry
Wade volunteered to investigate the qualifications.
Pier Engineering Analysis: C.Demyere Assoc. has just submitted a draft
report complete with estimates and "phasing in" options. After Kyle has
submitted comments, the final report will be sent.
Other Business:
Project Ojibwa [Ipdate: Lynn Acre reported that Hettle Marine in
Hamilton have now submitted written quotes for the new scope of the
business plan, which includes barging the sub all the way from Halifax.
Kyle Kruger reported that the f,rrst meeting with EMM and staff was held
on Dec.13 to discuss possible lease arrangements.
b) Downtown Revitalizatìon opportunities:Barry v/ade reported that he
will invite a professor from Fanshawe College to attend the next meeting.
Adjournment & Next Meeting Date: It was moved bv Ron Bradfield and
January 11. 2011 at 7:00 pm at the Municipal office. Motion Carried.
6.
7.
8.
Chairperson Secretary
Bayham Harbourfront Committee minutes of meeting held
December 14, 2010.
Page 62 of 159
_5
Thinking
beyond
the box
Stewardship Ontario
BAYHAM, MUN ICIPALITY OF
P.O Box L60
Straffordville QC
NOJ 1YO
December 17,zOtO
I Í',t ii
David Merriman
lnterim Executive Director, Waste Diversion Ontario
www.wdo.ca
RE lndustry funding for Municipal Blue Box Recycling for 2010 Program Year
Dear Mayor and Members of Council:
packaging and printed paper companies, represented by Stewardship Ontario, fulfill their responsibilities
to fund 50%of the net cost of the residential Blue Box recycling program by making cash payments to
municipalities on a quarterly basis. Stewardship Ontario and Waste Diversi are
pleased to enclose the first quarterly payment for the 2010 program year.
The total payments distributed to municipalities in this quarter exceed St0 mill¡on. For the 2010
program year, Stewardship Ontario will distribute a total of 565.6 million in cash to Ontario
municipalities on behalf of the companies that are responsible for packaging and printed paper under
the Blue Box Program. This brings the total cash payment from industry to municipalities to 5310.1
million since the program began in 2004.
ln addition to the direct cash payments, municipalities benefit from other linked support programs. The
first is "in-kind" advertising space made available annually by Ontario daily and community newspapers
that are members of the Canadian Newspaper Association and the Ontario Community Newspapers
Association. ln 2010, these newspapers are making available 5t.+ million in advertising space, which has
been allocated to municipalities throughout the province. Since the launch of the program, advertising
space valued at about 5tt mill¡on has been dedicated to promoting local municipal waste diversion
programs.
ln another linked program, Stewardship Ontario continues to work with municipalities to complete
projects that receive financial support under the Effectiveness and Efficiency (E&E) Fund and its
successor, the Continuous lmprovement Fund (ClF). These funds serve our shared interest in achieving
continuous improvements in the performance of Ontario's renowned Blue Box recycling system. By
providing direct support to municipalities for recycling and with the additional initiatives to help
municipalities explore and implement efficiency opportunities, municipal taxpayers and consumers of
printed papers and packaging enjoy continued access to convenient recycling opportunities. To find out
more about these programs, we invite you to visit the websites shown below.
Sincerely,
Å"*6ú
Gemma Zecchini
CEO, Stewardship Ontario
www.stewa rdshiponta rio.ca
Correspondence dated December 17, 2010 from Stewardship
Ontario regarding "Industry Funding for Municipal Blue Box
Page 63 of 159
Page 64 of 159
:.' INSIDE
a:
. .:' Board of Management
': ' EECC Staff Listing and Pro{ìle
. . Advertising & Sponsorship Opportunities
-,., Facility Rentals
,t:, Ice Rentals
:.1 Show it Offfor Skate Canada Contest
':,1 Trivia Contest
',:. Program Hours
Youth Day Camp 5
Speed Skating 6
JumpStart Skate A Thon 7
2010 Family New Year's Eve PartY I
FOR MORE INFORMATION
EAST ELGIN COMMUNITY COMPLEI
531 Talbot Street Wast
Avlmer. Ontario N5H 2T9
Phone: (519) 773-5631
Fax: (519) 773-5755
tklacha n @ eastelsincomm u nitvconr Plex.ca
www. eastelginco mm u n itvcom plex.ca
Administration Office - Business Hours
Mondav to Fridav
8:30a.m. to 5:00p.m.
To book the fac¡l¡tv or make an ¡ce rental, contact the
East Elsin Communitv Comolex durinq Adtt1hlEtlqUg!
Office - Business Hours.
Methods of pavment accepted: c
VISA, MasterCard, American Express
tast Elqin Communitv Complex - Holidav Hours
Admin¡strat¡on Office
December 24. 2010 - Closed at 1 1:00a m
December 25 2010 - Closed
December 26 2010 - Closed
DeÇembet 27 2010 - Closed
December 28, 201 0 - Closed
December 31 , 201 0 - Closed at 1 1 00a m
January 1, 20f i - Closed
Januar):2011 Closed
B u ¡ldin g
December 24, 201 0 - Closed at 1 1 004 m
December 25, 2010 Closed
December 26, 2010 Closed
(Open at 6:1Op m for Aylmer M¡not Hockey Assoc¡aiion
Reunion Game & Dance)
December 31 2010 - Closed at 1 1 004 m
(open at 6:00p,m for Family New Year's Eve Parfy)
Janlary 1,201'l Closed
January 3, 201 1 Closed - Open at 5:00p m for regular
evening rentais
'W onlerfu t T xy er í.enc e s...
The East Elgin Community Complex is
an integral part of the AYlmer and
Malahide communities.
Our clean and well kept facility is the
home of the annual Canada DaY and
Family New Year's Eve celebrations,
which are very successful events and
attract thousands of visitors to our area.
The Complex also provides several
spofts and recreational opportunities, as
well as other community oriented
activities for our residents.
Through the continued cooperation and
comrnitfilent between the Town of
Aylmer and the Township of Malahide,
we look forward to many more
wonderful experiences in the coming
years.
Respectfully,
ful-øry lFrencfi
Past Board Chair
futur e Oyl artunít íe s...
As we close out another year, it's great
to reflect on our past successes, while
looking fon¡vard to future opportunities.
Over 120 regular customers chose the
East Elgin Community ComPlex for
their summer ice rentals and programs.
Both the local community and patrons
from other commun¡ties have enjoyed
our programs and events. with the
popularity of our rental skates, we have
recently added '11 pairs! Staff are busy
preparlng for the 7th Annual Family
New Year's Eve Party and the many
tournaments and competitions on the
schedule. We welcome back the
competitors of the LloYd Ogilvie
Memorial Synchronized Skating
Competition. An estimated 1,000
skaters will invade our community in
January!
Looking forward to 2011
Íheresa I{facñan
General Manager
'The only way of ftnding the lirni¡.s of the possib/e is going beyond them into the impossible".
Arthur C. Scott
C o tutptLx Ì{ n ws DECEMBER 2oto
OÍIiciul Nctvslefter./'or fhe Ecr Elgin Communifi' Complex
East Elgin Community Complex newsletter dated December
2010.
Page 65 of 159
Page 2 Compfex J{ews
BOARD OF MANAGEMENT
Pete Barbour
Jim Jenkins
Scott Lewis
Arthur Oslach
Mike Phillimore, Chairman
Todd Sprague, Vice Chairman
Paul Toth
STAFF
Theresa Klachan
Generol Monoger
Ken Nesbitt
Chief Operoto r I Leo d H o nd
Michael Kingswood
Foc¡l¡ty OÞerctot Il
jamie Benner
Focilíty Operotor ll
Gerard Hartel
Focility OÞerotor I
Dillon Learn
Port Time Operotor
Todd Sawyer
Port Time OÞerctor
Keith Orchard
On Coll Operotor
Dave Freeman
Mointenonce
Lisa Dahm
Focility Coordinotor
Leanne Feeney
Progrom Coord¡notor
Marg Smith
Admissions Attendont
The Complex hosted the Western
Mustangs Men's Hockey Team vs. the
Czech Republic U20 Hocl<ey Team
game on September I l, 20 1 0.
Meet One of Our
Ken Nesbitt
Stoff:
Married to his wife Laurie for 28 years, Ken, Laurie and their daughters Stephanie and Kendra live
in Bayham Township. Ken grew up in the Aylmer area and after graduating from East Elgin
Secondary School, Ken attended Sir Sanford Fleming College in Peterborough. Ken has been
employed with the Town of Aylmer since 199 l, working both at the East Elgin Memorial
Community Centre and Town of Aylmer Parks Department.
Ken enjoys the modern, multi purpose facility, with interesting activities that occur at the
Complex. "You never know what event may happen next", says Ken.
Although Ken's career finds him in an arena full time, he also spends his personal time in one,
volunte-ering with the Tillsonburg Ringette Association and is this season's Tournament Chair.
When not taking his girls to their sporting activities, Ken is an avid dragon boat competitor.
Ken brings a wealth of experience to the East Elgin Community Complex overseeing the
refrigeratìon plant and asiociated systems. Congiatulations to Ken and the Facility Operators on
the excellent ice at the Complex! We receive many compliments from our customers on our ice
conditions.
Conestogo College Co op Experience
CherylAbell
The oldest daughter of Jeffand Laurie Abell, with two brothers, Cheryl grew up on her family
farm in Malahide Township. CherTl attended Summers Corners Public School and East Elgin
Secondary School and is now purluing her post secondary education in Recreation and Leisure
Services at Conestoga College.
No stranger to the Complex, Cheryl has played hockey with both Aylmer Minor Hocl<ey
Associatión and B.A.D, Girls Hockey Assóciàtion and continues to play hocl<ey at Conestoga
College. Cheryl has also experienced the event side of the Complex through catering with
Belmont Town Restaurant.
ln 20 10, Cheryl worked as a camp counselor at Onondaga Farms for the Tim Horton Children's
Foundation. "l absolutely loved working for the foundation as a camp counselor. lt was a great
experience and I met so many amazing kids and people", says Cheryl.
Cheryl chose the East Elgin Community Complex for her co op placement because she wanted to
learn more about a local recreation facility, programs offered and the administrative aspect of
operating a facility.
Cheryl has been a great asset to the Complex. With her infectious sense of humour, Cheryl has
developed a wonderful rapport with customers and co worl<ers. We wish Cheryl the best of luck
as she completes her program!
Çorfl[vertising anl Oqry ortunitie s, contdct :
ttltz.re s ø K[ac frnn (p) (s t Ð 7 7 3 -5 6 3 1
RinlcBoar[s - Ice fusarfacer - Score Cfocfu - Ice Logos - S?tecfut(Eoents: CønalacDal, Famiþ îtew (ear's (Epe
EAST ELGIN COMMIJIIITY COMPLEX
East Elgin Community Complex newsletter dated December
2010.
Page 66 of 159
BOOK YOUR NEXT EVENT AT THE EAST ELGIN COMMUNITY COMPLEX
The East Elgin Community Complex is available for
Civic Receptions & Banquets - Meetings & Conventions
Hockey Tournaments & Recreational Activities - Cultural & Entertainment Events
Let us assisl you lo make your evenl a memorable one To bookyour petsonal oppo¡nlment to tour lhelacil¡ty and answer
qll your questions, contact (5 I 9) 77 3-563 l
lce Rental lnquiries
(p) (srs) 773-s63L
tklacha n@eastelgincom mu nitycom plex.ca
To check ice availability, visit:
www.eastelgincommu nitycomplex.ca
TOURNAMENTS
December 27 to 30,2010
March I 8 to 20, 20 I I
March 3l to April 3, 20 I I
TOURNAMENT
February 4 to ó, 20 I I
AYLMER SPITFIRES IUNIOR "C'' HOCKEY
Cotch the Aaion...
Home Games
Saturday, December 18, 20 l0 - 7:30p.m.
Saturday,January 15,201 I - 7:30p.m.
Wednesday, January 19, 20 I I - 7l l5p.m.
Srcurday, January 29, 20 I I - 7:30p.m.
www,aylmersPitfires.com
COMPETITIONS
Lloyd Ogilvie Memorial Synchronized Skating Competition
January 22 to 23,201 I
Skate Canada Western Ontario High School Skating lnvitational
March 8, 20 I I
"SHOW IT OFF FOR SKATE CANADA'' GONTEST
Top Prize-1 Day Skating Seminar with Kurt Browning
Vote for Aylmer Skating Club @ www.skatecanada'ca
320
(voting closes December 31,20'10)
TRIVIA
Complete and submit to the EECC Administratlon
Office by January 31, 2O1,1,for a door prize draw
of one hour of free summer ice.
Opening Day:
Name of Arenas:
Summer 201-1 lce Rental Rate:
Game with Disks:
Name of Program Coordinator:
Name:
Phone #:
Email:
Compfex 5fews Page 3
EÁ,ST ELGIN COMMT]NITY COMPLEX
East Elgin Community Complex newsletter dated December
2010.
Page 67 of 159
GÐ For More lnformation:
Phone: (51,9) 773-563L
tklachan@eastelgincomm unitycomplex.ca
aaaf aaarp
Comrûunlttt Cornplat
f Wl NTER 20 10-201 1- September 1, 201.0 to M arch 31. 20111 ner¡is ed x2tcr,tæ)rr
ADDITIONAL PROGRAM HOURS:
TIM I-{ORTONS FREE PUBLIC SI(ATING Decembêr 17,2010 5:00p.m. to 6:00p.m.
TIM HORTONS FREE PUELIC SI(ATING December 19,2010 1:00p.m. to 2:30p.m.
TIM HORTONS FREE PUBLIC SI(ATING Decêmbêr 20,2010 9:00a.m. to A1:00ã.m.
1:00o.m. to 3:00o.m.
TIM HORTONS FREE PUBLIC SKATING December 2L,aOLCI 11:30a.m. to 1:30p.m.
2:45p.m. to 4:45p.m.
TIM HORTONS FREE PUBLIC SI(ATING December 72,zOtO 9:00a.m. to 11:00a.m.
2:45o.m. to 4:45D.m.
TIM HORTONS FREE PUELIC SKqTING December æ,2010 11:30a.m. to 1:30p.m.
2:45o.m. to 4:15Þ.m.
TIM HORTONS FREE PUELIC SI(ATING January 2, 2011[1:00p.m. to 2:30p.m.
PA DAY PUBLIC SI(ATING JanuarV 14, 2011 10:00a.m. to 12:00p.m.
FAMILY SI(ATE J¿nuary28,ZOLL 5:00p.m. to 6:00p.m.
FAMILY SKATE February25,20U.5:00p.m. to 6:00p.m.
EASTUNK FREEMARCbI EREAK PUBUC SI(ATING March 14,2O1.1 10:00a.m. to 12:00p.m.
EASÍLINK FREE MARCTI EREAK PUEUC SKATING March 15,2011 11:30a.m. to 1:30p.m.
È¡{5IUNK FREEMARqI EI(EAK PUEUC 5I(ATIN¡G March 16,2011 9:00a.m. to lL:00a.m
EASTLINK FREEMARC}I BREAK PUBUC SKATING March 17,2011 11:3ûa.m. to 1:30p.m.
EASTLINK FREE MAREI EREAK PUEUC SKATING March 18,2011 10:00a.m. to 12:00p.m.
FAMILY SI(ATE March 25,2û11 5:00p.m. to 6:00p.m.
YOUTH DAY CAMP PROGRAM:
Starting Septem be( 12, ?fLO
January 16, 2011-JuFnpst6rt Sk6te A
February 6 13 Maró 20
10:30a.m. to 1l-iæa,m.
East Elgin Community Complex newsletter dated December
2010.
Page 68 of 159
it
\'l'l,t-d,z<
For more information or registration forms, contact:
EAST ELGIN COMMUNIW COMPLEX
(p) s1e-773-5631 (fl sts-773-s7ss
wwr,rr.eastel gi ncom m u n itycom plex.ca
Em a i I : ff eeney@ eastel gi ncom m u n itycom plex.ca
EAST ELGIN CO}TNIUNITY COI\ÍPLEX
East Elgin Community Complex newsletter dated December
2010.
Page 69 of 159
YoL'T
F{
EASÍ EL6IA'
SïffiTi r{ö
FOR MORE INFORMATION, CONTACT;
East Elgin Community Complex
53L Talbot Street West
Aylmer, ON NsH 2Tg
(p) (sle)773-s63L
(f ) (s1s) 773-s7s5
lfeeney@eastelgincom m u n itycom plex.ca
www.eastel gi ncom m u n itycom plex,ca
Ðevelopment of 'bøsic skøting skills'with a speed
skating context. Will huild your skating ond
improve your performance in any ice event.
Sesslon:Thursday, January 6, 20l.L to March
3L,201L
Cancelled: March 17, 207L
5:00p.m. to 5:50p.m.
Srro
(includes 510 OSSA Membership)
6 years +
Timet
Fees:
Age:
Try it Out: Monday, December 2O,ZOLO
5:OOp.m. to 6r0Op.m,
Free!
Mini Meet: Thursday, March 3t,2OtL
5:00p,m. to 8:00p.m, (schedule to follow)
Program lncludes:
Ll. week session - L hour ice time per week
Mini Meet
Session End Celebration
Awards - Ontario Speed Skating Association pins
Ontario Speed Skating Association Membership
PROGRAM SPONSORS
G
EAST ELGIN
Communítg Complex CANADA
East Elgin Community Complex newsletter dated December
2010.
Page 70 of 159
Support Ecst Elgin Jumpslorl progrom by pcrticipoting in o
Skqte-t¡-Thon fundrsiser, in order to help "give o child o sporting
chance this New Yeor". Rqise pledges <rs qn individuol or in q €g
group to don<rte to the locol Jumpstart Chopter.
'. -..':
: es lrrcltrrlr::
ttng
.," C}^Ì lt)
: .-.;ù,-.;Grancl prizc firr lltc top irr<livirlual and group
.'., ' 'firndraiscrs
.r' Ðoor Prizcs
'tt'Hot Cttocrllirtc
i -' .-''
.'.. rt .-¡AcC l)iltlllllìg
¡ yuru lìrvtlrilc sllorts jcrscy <tl tcanl colors t<t
I y,,rrr Spilit ol S¡grtl
What is Jumpstart? ,;,.,' .
Canad.ian Tire Jumpstart is a chæitable : '
-
program that helps provide chjldrar ages 4-18 with a chamè'to
participate in organized sports and recrealional activities:bi
provicling fina¡Lcial assistance for registration and equiprt-rint
costs
Why Help?
'to date, 182 chjld¡en have been helped locally tluougþ.thii'
program. Local firnding for children in the Aylmer, Mdshide
and Bayharn commrurity, since, 2005 has reached $23r 75q,
V/ithout the support of this :
would miss out on the chance
a¡rd recrealion. Sports and re
healthy clevelopmørt of chldren in order Lo assist in q{ryI4g
lile skills, self-esteem ancl confidence. ; -. .'
PledgeForms are available atthe EastElgln Community Complex!
Eosl Elgin Commun¡ty Complex
531 Talbot Street West,
Aylmer, Ontario
NsH 2T9
For more informolion contoct
Cheryl Abell of:
519-773-5631
co bell@eo stelg incornnrunitycomplex.co
i i ;-Þ ì,.=; 1 '
G>
ÊA5f ELGIN
tçmnuníta (ornpl+:i
from the Canadian Tire Foundation for Families that helps kids in need partic¡paie in organized sporis and recreational activities like hockey, soccer and swimming. For more
EAST ELGIN COMVIUNITY COMPLEX
East Elgin Community Complex newsletter dated December
2010.
Page 71 of 159
Ð
b
.) -/.//
,/ /c
loI-:"1 (
)¡eTe
Th¿nli You to f)ur'
Sponsors
Kinsmen Arenq
.?. t à:,
< ::/
Public SkoÏing
tRenlol skoles ore
crvoiloble for $2/poir*
.",l,rr*Q)
gã"å-
Ðqte: Ðeæmßø 3! ,2úîü
9ímø: (t:ûûpm t* 9:túpm
Eostlink Areno
F ¡ asl EA.rr
Ëlå"þ I Ë*lfuÍ{
Dolsy the Clown & Friends
. Vol the Snoke Lody
Crofts & Cornivol Gomes
. Foce PoinTing
Collon Condy & lnfloloble's
531-f-albot St. \¡/est
Aylmer, OtJ N5H 2T9
(P) s19-773-s631
(F) 5re-773-s7ss
\¡vr \4'. ea Ste l g r n com m u n rtrTcom p l ex. ca
lfeeney@eastelg i ncomnr u n itycom plex.ca
a1' , .- $10.00 Per Fomily
East Elgin Community Complex newsletter dated December
2010.
Page 72 of 159
Cntaric Visual
4January2oll ', Ro'
Dear t\^1* Pn*r E,^s
I am writing to you to introduce you to the Living History Multimedia Association (IHMA) and an exciting
project that is getting started in your area-
The LHMA is a non-profrt organization dedicated to the preservation and promotion of ontario's local history
through educational à¿ "ot"rtri"i"g
multimedia documentaries. The LHMA's onta¡io visual Heritage
CountY, Norfolk
Chatham-Kent,
Ontario Visual Heritage
project is completing The Land Bstween, which s¡amines the natural and cultural heritage of the transition
zone between the canadian shield and the st. Lawrence Lowlands. You can check out these projects and more
information on the website: www.vizualheritage'ca'
The LHMA is pleased to announce its newest project Rural Raids and Divided Loyalties - Southwestern
Ontario and the War of 1g12. This 3-part dócumentary series will tell the little-known story of the
devastating American raids upon a large'ly undefended 9pp"r canadian peninsula (now southwestem ontario)
in the waning days of the war of lsl2 ;d the lasting etrèıts these raids h¡ upon the area's inhabitants' The
LHMA is working with many of the muserrns ana m:unicipalities in Southwestern ontairo, from Windsor to
Hamilton, to produce this series. The LHMA has received an $85,000 grant from the ontario Trillium
Foundation and additional ñrnding from the following sources for this project: the sand Ptains community
Development Fund, Windsor-Essex Tourism, Chatham-Kent Tourism
Middlesex n-
County, Br +L^ rr-,
Fanshawe pioneer village, Norfolk Militia, the King's company 1812 Re-enacÙnent souP, the upper Thames
Military Re-enactnent ıciety, and the Western Corridor War of 1812 Bicentennial Alliance'
TheLHMAwilbeannogncingthisexcitingprojectatamediaeventonTuesday,January 11û,2011,at 10:30
anr at Eldon House Museum (481 Rideout street North) in London-
we are grateful for the support that we've received from organizations-and mrrnicipalities in Southwestem
Ontario, and are "".y **"it"d about b.ingng this unique and worthwhile project to life'
Karen Dearlove
Executive Director
Living History Multimedia Association
karen@visualheritage. ca
Living History Multimedia Association (LHMA) and the ontario visual Heritage Project (ovHP)
130 Gillin Road, Brantford, ON N3P 1X5
Correspondence dated January 4, 2011 from Living History
Multimedia Association regarding "Ontario Visual Heritage
Page 73 of 159
Page 74 of 159
5
l*l 3515å'î 3s5å'"0"
Ontario Regional Census Centre
25 St. ClairAve. East, Suite 1000
Toronto, Ontario M4T 1M8
w\rvw.census201 1.gc.ca
December 22,2010
Centre régional du recensement de l'Ontario
25, av. St. Clair Est, bureau 1000
Toronto (Ontario) M4T lM8
www.recensement20l 1. gc.ca
Jiril
Dear Mayor Ens,
ô
R¡llñ,tra\il.ilrt.r i:
I am pleased to inform you that the 20ll Census and the new National Household Survey
(NHS) will be held in llday 2011. I am writing to seek your support in our campaign to encourage
the participation of all residents of your municipality. 'We also need your help to raise awareness
of available jobs in the census.
Population estimates obtained from the census are used to allocate transfer payments from
the federal government to the province and from the province to municipalities.
Obtaining every resident's participation is key to ensuring your municipality gets the data
that are needed to plan, develop and evaluate municipal programs and services such as schools,
daycarc, police and fire services, public transportation services, and housing and roads.
In the coming weeks, a member of our communications team will contact your office to
discuss ways in which we can work together. Some ideas include:
- Offrcial Declaration of Census month;
- Census web button on municipal website(s) with a hyperlink to our on-line application
for employment (www.census2O 1 1.gc.ca);
- Inserts in newsletters, bulletins, calendars, invoices;- Posters in municipal facilities.
In the meantime, should you have any questions, please feel free to contact Gretchen
Gordon, by e-mail at Gretchen.Gordon@statcan.sc.ca, or by telephone at 416-973-9763.
Thank in advance for your time and consideration.
I Region
4
",,
'.
? G*''...0
C¿nad'ä
Correspondence dated December 22, 2010 from Statistics
Canada regarding "National Household Survey".
Page 75 of 159
CENSUS O RECENSEMENT
About the census
Every five years Statistics Canada conducts a census. The next Census of Canada will
take place in May 2011.
Why is the census important?
When you complete your census questionnaire you are providing important information
that will be used in making decisions-for your neighbourhood, your community, your
province, and the country as a whole.
Communities depend on census information when planning for new schools, roads,
waterworks, public transit, and police and fire services. Town planners use census
information on households and families to plan current and future housing needs, health
care, and day-care centres.
Population estimates obtained from the census are used to allocate transfer payments
from the federal government to the provinces and territories and from the provinces to
municipalities.
As a decennial census, data from the 2011 Census will be used to determine the number
of Members of Parliament.
Who is included in the census?
The census includes every person living in Canada, as well as Canadians who are abroad,
either on a military base, attached to a diplomatic mission, or at sea or in port aboard
Canadian-registered merchant vessels, Persons in Canada including those holding a
temporary resident permit, study permit or work permit, and their dependents, are also
part of the census.
www.census2O 11,9c,ca
I*I 8:iäJ:' 851'ååå""
aussi disponible en français
Can
Correspondence dated December 22, 2010 from Statistics
Canada regarding "National Household Survey".
Page 76 of 159
The 2O11 Census online
Starting in May 21tt, households can choose the convenience of completing their census
questionnaire online. It is an easy, secure and convenient option that can be used
anywhere, anytime. No pre-registration or lengthy download processes are required.
The 2011 Census
In early May, households will receive either a letter or a questionnaire pactage. The letter
replaces the traditional paper questionnaire to encourage respondents to complete the
questionnaire online. The Internet response target has increased from 20o/o in 2006 to
4Oo/o- in 2011,
All households will be asked to complete ten questions on basic topics such as.
relationship to Person 1, age, sex, marital status, language and consent to future release
of personal information.
The 2011 Census will also include a series of mail and telephone reminders to encourage
households to complete their questionnaires during May 2011. This will ensure better
quality data and reduce costs associated with follow-up.
For the first time, the questions normally asked on the census long form will be asked in
the National Household Survey, Questionnaires for t his voluntary survey will be
distributed approximately four weeks after the census.
www.census201 1,qc.ca
au.ssi dispotrible en françai.s
Correspondence dated December 22, 2010 from Statistics
Canada regarding "National Household Survey".
Page 77 of 159
Emplois ou
recensemenl
35,000 iobs offoss
Cqnoda
Period of employment
eorly Morch lo end of July (sro dote vories by
ossignment)
Rote of poy:
514.72 Ìo S18.04 per hour plus oufiorized
expenses
Hours of work:
flexible, bul musl commiT To ot leosl 20 hours
per week
Requirement:
mu$ be
'18
yeors of oge or over
35 000 emplois ù
trovers Ie Cqnodo
Période de I'emploi :
debut mors d lo fin iuiller (lo dote de débuT de
l'emploi vorie selon'lo t0che)
Toux de rémunérotion :
14,72 5 0
.l8,04
5 l'heure plus les dêpenses
oulorisées
Heures de trovoil :
flexibles, mois doit s'engoger o lrovoiller ou
moins 20 heures por semoine
Exigence :
doil ovoir l8 ons ou plus
Apply now f
tell o friend
www.census20l I .gc.cc
l-866-773-201 I - JT[: l-800-3ó3 -l629
Postulez dès moinle nsnl f
Dites-le ù un om¡
www.recensementz0 I I .gc.co
t-866-77 3-201 I - ATS : I -800-3ó 3-7 629
Statistics
Canada
Statistique
Canadal*I Can
Correspondence dated December 22, 2010 from Statistics
Canada regarding "National Household Survey".
Page 78 of 159
16)
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAF'F REPORT
TO: Mayor & Members of Council DATE: January l3r20ll
FROM: Drainage Superintendent REPORT: DR¿011-001
SUBJECT: Bartley Municipal Drain
Provisionat By-Law 3'd Reading / Award Contract
Purpose:
This report is to provide for giving 3d reading to Provisional By-Law No. 2010-100 and to
recommend acceptance of the lowest complete tender bid for the provision of drainage works for
the Bartley Municipal Drain.
Bacþround:
On Thursday October 7,2010, in accordance with Section 78 of the Drainager4cf, R.S.O.1990,
the Council of the Corporation of the Municipality of Bayham adopted Engineer Report #209138
dated August 31,2010 as prepared by Spriet Associates for the Bartley Municþal Drain.
Provisional By-Law No. 2010-100 was gtven lst and 2"d readings on Novemb er 4,2070.
On December 2,2010, the Court of Revision hearing took place. There were no appeals to
assessments. The assessments as per the Engineer's Report # 209138 dated August 37 , 2010
from Spriet Associates were confirmed.
Section 48(l) of the Drainage Act makes provision for anyone wishing to appeal to the Tribunal
to do so within 40 days of acceptance of the Engineer's report.
Section 54(l) of the Drainage Act makes provision for anyone wishing to appeal to the Tribunal
to do so within 2l days from the Court of Revision hearing.
Tender forms were prepared by the Engineers, Spriet Associates. The Tender Invite Notice
provided for a closing date of January l0,20ll at 72 noon. The following tenders were received
by closing:
l. VanBree Drainage & Bulldozing Ltd ( received Tender Form & certified cheque in
the amount of $3300.00) tender in the amount of $29,435.00 (plus Hst), to commence
work on or before January 24,2011 and to complete work on or before February 24,
20t1.
2. A.G. Ilayter Contracting Ltd ( received Tender Form & certified cheque in the
amount of $3795.00) tender in the amount of $33,575.00 (plus Hst), to coÍrmence
work on or before I|l.4.ay 24,2011 and to complete the work on or before June 30,2011
/2
Staff Report DR2011-001 regarding "Bartley Municipal Drain
Provisional By-Law 3rd Reading / Award Contract".
Page 79 of 159
Staff Report #DR2011-001
January 13, 2011
3. V an Gorp Drainage and Excayating ( received Tender Form & certified cheque in
the amount of $3619.50) tender in the amount of $36,195.00 (plus Hst), to commence
work on or before February 7,2011 and to complete the work on or before June 30,
20tl
4. Wall - Ex Inc (received Tender Form & certified cheque in the amount of $6650.05)
tender in the amount of $58,850.00 (plus Hst), to commence work on or before
January 17,20Il and to complete the work on orbefore June 30 20ll
Staff Comments:
The municipality has not received any notice of anyone appealing to the Tribunal in regards to
this drainage proposal.
The engineer's estimated cost for the construction of the works as contained within the report is
$31,100. The lowest tender bid is 5olo less than the Engineer's estimate.
Spriet Associates has reviewed the Tender bids and has confirmed that the bids are valid.
Strategic Plan Goals:
Goal#5: Develop a new and improved infraskucture network
Recommendations:
*TIIAT Staff ReportDRi¿011-001 be received;
AND THAT Provisional By-Law #2010-100, being a By-Law to provide for drainage works
in the Municipality of Bayham for the construction of the Bartley Municipal Drain be
presented to Council for third reading and enactment;
AflD TIIAT Council accept the tender for provision of drainage works set out in the Form
of Tender for the Bartley Municipal Drain, as submitted by Van Bree Drainage &
Bulldozing Ltd., in the amount of $291435.00 (excluding taxes), with work to commence on
or before January 24r20ll and to be completed on or before February 24,2011;
AND THAT By-law 20ll-002 authorÍzing the execution of contract documents be
presented to Council for enactment.t'
Respectfully submitted,Reviewed
age Su
Staff Report DR2011-001 regarding "Bartley Municipal Drain
Provisional By-Law 3rd Reading / Award Contract".
Page 80 of 159
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LA\il NO. 2011-002
BEING A BY-LAW TO AUTHORIZE TIIE MAYOR AND CLERK TO
EXECUTE AN AGREEMENT \ilITII VAN BREE DRAINAGE &
BALLDOZING LTD. FOR THE PROVISION OF DRAINAGE \ilORKS
FOR THE BARTLEY MT]NICIPAL DRAIN IN THE MT]NICIPALITY OF
BAYIIAM PT]RSUANT TO PROVISIONS OF TIIE DRAINAGE ACT,
CHAPTER D.t7, R.S.O. 1990 AS AMENDED.
WHEREAS the Council of the Municipality of Bayham deems it expedient to authorize
the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality,
for the provision of drainage works of the Bartley Municþal Drain based on and in
accordance with the terms and conditions of the tender accepted;
AND WHEREAS the Corporation of the Municipality of Bayham (the "Municipality'')
desires to enter into an agreement with VanBree Drainage & Bulldozing Ltd. for
construction of the Bartley Municþal Drain in accordance with the Contract as prepared
by Spriet Associates;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as
follows:
1. THAT the Municipality enter into and execute an agreement with VanBree
Drainage & Bulldozing Ltd. for construction of the Bartley Municipal Drain in
accordance with the Contract attached hereto as Schedule "4" and forming part of
this By-Law;
2. TIIAT the Mayor and the Clerk of the Municipality are hereby authorized and
directed on behalf of the Municipality to execute all documents as may be
required to give eflect to these presents.
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS
13TH DAY oF JANUARY 2011.
Mayor
Clerk
Staff Report DR2011-001 regarding "Bartley Municipal Drain
Provisional By-Law 3rd Reading / Award Contract".
Page 81 of 159
Page 2 of 3
Revised November, 2000
fO: Mayorand Council:
RE: Gonstruction ot
Sirs:
FORM OF TENDER AND AGREEMENT
FORM OF TENDER
Mrnicinalitu of Bavham
The undersigned, having carefully examined he drawings, specifications and location of ûre work and undeatanding all
conditions hereby offers to enter into a conbact to consFuct the said work for üe said Municipalig, complete and ready br use
in accordance wih drawings and specifications on file at he office of the Municipality or Engineer, which drawings and
specifications form the basis of the proposal br he following pnces:
To Wit
COVERED PORTION
1.
a) Supply of Materials
b) Supply of Labour and Equipment
Barflav f)rain
SuÞTotal
Plus H.S.T. 13%
TOTAL TENDER COVERED PORTION
We understand that the Municipality may accept tenders for the complete works or a portion thereof as set out above
and that the lowest or any tender may not necessarily be accepted.ry
(a) A Certified cheque of $.?.?.ã4 representing he bid deposit as specified in the lnformation for Tenderers.
(b) A Certificate of Clearance from the Workplace Safety and lnsurance Board stating that all compensation has been paid.
l'*''/t+|"
nce work on or before /......... anato fully oomplete the work on or
;:::
(c) lf an excavator is listed ín (b) above, it wi sections of closed drain:
Provisional ltems:
Conbactor to be paid as follows on tibutary drain connections that are not noted on drawings:
' Where existing tile is connected to new drain, then the price per connectíon shall be $50.00 plus material c¡st of
prefabricated wyes or tees when required. (lhe $50.00 includes supply of up to a 3m length of tile, or tubing to make
connections).
' The c¡nnec{ions in excess of 3m shall be paid for at úre rate of $8.00/m for 100mm (4") dia. and $10.00/m for 150mm (6")
dia. All the above prices include the supply of materials.
(Seal if lncorporated)(Seal)
Staff Report DR2011-001 regarding "Bartley Municipal Drain
Provisional By-Law 3rd Reading / Award Contract".
Page 82 of 159
EXTENT OF WORK
BARTLEY DRAIN
Municipality of Bayham
Job No. 209138
MAIN DRAIN - CLOSED PORTTON (CONSTRUCTTON)
One 6 meter length of 550mm dia., 2.0mm thickness aluminized outlet pipe (with rodent gate):
Supply
lnstallation at tile oudet with quarry stone riprap protec'tion around pipe and across end
of ditch (Approx. 6mt quarry stone requ¡red)
lnstallation of the following sewer pipe on a crushed stone bedding:
247 meters of 375mm (f 5) H.D.P.E. Boss sewer pipe
Supply of the above listed pípe
Supply and delivery of l9mm crushed stone (þprox. 100 tonnes)
Supply and install three 600mmx600mm standard catchbasins including grates, berms and
ditching
Supply and install one 1200mm día. manhole at Sta.0+076
Cross connecf existing drain with new manhole using 10 meters - 300mm H.D.P.E. pipe on
stone bedding
Restoration of lawn areas with imported topsoil and seed Sta.0+006 to Sta.0+076
NOTE: The Extent of Work is to be attached to the Tender Form.
COMPANY NAME:
ADDRESS:
TELEPHONE NO:
..24^) 4 t¿è 2.<.2--->..e ¿ ,4'¿ .=,
.¡1u' - nn-'- r,- ./ --- .v.: a
NOTE:
Page 3 of 3
August 31,2010
laêO L.S.
ót€ n us.
alÇÇ *t.s.
7 o 70 æL.g.
/?5o - t.s.
4t¿É æ ts.
arÐ27to ts.
crÐgaa L.s.
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This "Extent of Work" form has been prepared forthe convenience of the Contractor and he ¡s to use
this summary in conjunction with the plan and profile, tenderform and standard specifications available
fromtheClerktotenderthisproject. lncaseofanyincons¡stencyorconflictbetweenthedrawingsand
this "Extent of Work", the drawings shall take precedence over the "Extent of Work'.
Staff Report DR2011-001 regarding "Bartley Municipal Drain
Provisional By-Law 3rd Reading / Award Contract".
Page 83 of 159
Page 84 of 159
7
ElgrnCounty
d\ 1-
çu .' ,
j
eFrc0
' .i rìJt
December 13,2010
Mayor and Council
Municipality of Bayham
9344 Plank Road
P.O. Box 160
Straffordville, ON NOJ 1Y0
Dear Mayor and Council:
Please be advised that Elgin County Council at its December 9,2010 meeting, passed
the following resolution:
"THAT the existing speed zone by-law be amended to change the existing
S0km/hr reduced speed zone on Culloden Road (County Road #46) through
North Hall to 60 km/hr.
- Carried.
(signed) Warden Dave Mennill"
The amendment to the bylaw will make the reduced speed zone in your municipality
consistent with the other posted zone of 60 km/hr.
lf you have any questions or comments, please do not hesitate to contact me.
Yours truly,
Administrative Services Coord inator
cc Elgin Ontario Provincial Police
Elgin County Engineering Services
County of Elgin
Adminlst.ative Servlces
450 Sunset Drive
St. Thomas, On NsR 5V1
Phone: 519-631-1460
www.el gi n-county.on.ca
Pro(ressive by Nature
Correspondence dated December 13, 2010 from County of Elgin
regarding "Culloden Road Speed Zone".
Page 85 of 159
Page 86 of 159
Municipality of Bayham
Building Permits
For The Month of December 2010 File: PlO
Jan-02-2011
No.Date Roll #Permit
llolder
Property Description Building
Tvpe
Value Permit
Fee
Septic /Sewer
Fee
t40 l-Dec )-006-02000 Froese, Isaak 55903 Maole Grove Line construct one storey implement shed 4640sq ft 20.000 tl42.o(
l4l l-Dec 0-003-l 1200 Iupper. Melvin i6374 Jackson Line lonstruct hooped fabric storase barn 14.975 195.0(
142 8-Dec 4-001-11800 Weeda, John I I Elm Sfreet interior renovations - convert church to residential 20,000 280.0(
t43 l6-Dec 0-004-07500 lall. Bill 54141 Maple Grove Line install roofover existing corn storase pit 3584so ft 14,00(75.0(
December-10 6E.97s 1.692.00 0.0f
¿O1O YEAR TO DATE 8.216.941 65.758.00 6225.01
December-09 348.E0r 2.903.00 350.0(
¿OO9 YEARTO DATE 9,076.342 64.177.00 1r800.0(
sM1/10/201I
excel\monthly\buildper
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Page 88 of 159
39766 POWERTOOL 1?/10i2010 I 112.97 009672
Cheque Amount - 112.97
OO139I AFFORDABLEPORTABLES
19394 UNIT RENTAL - INTERP CENTRE 11130t20't} I 40.96 009673
Cheque Amount - 40.96
OOOO75 AYLMEREXPRESS
0000157980 zoNtNG - WEEDA 11t30t2010 I 90.17 009674
l9 SUBSCR|PT|ON 12t13t2010 I 38.85 009674
Cheque Amount - 129.02
OOO12O BRAD VALKO
RECEIPT DRIVERS MEDICAL 1,/1412010 I 75.00 009675
Cheque Amount- 75.00
000156 CANADIAN PIPE & PUMP SUPPLY LTD
2010.08.06 6.3 9050
T426686 CARTRIDGES
T426866 CARTRIDGES
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211612010
1211612010 2:47PM
1112312010 I 491.55 009676
'1210812010 I 491.55 009676
Cheque Amount - 983.10
OO'1294 CANADIAN RED CROSS SOCIETY
1N029652 FIRST AlD, O)ffGEN ADM|N|STRA] 11t29t2010 I 5,750.00 009677
Cheque Amount - 5,750.00
000220 CJDL
6152 WATER CApACtTy STUDY 12tO712010 I 2,29'1.08 009678
Cheque Amount - 2,291.08
000193 o|-AYTON COLL\ÆR
workboots 2010 WORKBOOTS 12113120'tO I 200.00 009679
ChequeAmount- 200.00
OOO2O5 CONSEIL SCOI-AIRE DE DISTRICT
DeC10 SCHOOL LEVY O9l15l2O'lO I 1,685.00 009680
Cheque Amount - 1,685.00
000206 CONSEIL SCOLAIRE PUBLIC DU
DeClO SCHOOLLE\ r 0911512010 I 640.00 009681
Cheque Amount - 640.00
OOOIOO CORPORATE EXPRESS
2651434 DAYPLANNERS 12t09t2010 I 57.59 009682
Cheque Amount- 57.59
OOO212 COUNTY OF ELGIN
4th quarter levy 4TH QUARTER LE\ l 1211512010 I 683,606.14 009683
001647 1255475 oNTAR|O LTD
Page 1
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 89 of 159
lnvoice Cheque Cheque
Date Type : Amount Number
tN000027551 DECEMBER',lo pOLtCE SERVICES 12t10t2010 I 59,570.46 009683
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211612010
1211612010 2:47PM
Cheque Amount - 743,176.60
001432 CULLIGAN
11033350515 UN|T RENTAL - S.C.C.12/0il2010 I 29.32 009684
Cheque Amount - 29.32
OOO229 DANCE SEWER CLEANING INC
11847 FLUSH CATCHBASTNS, DRATNS 11t23t2010 I 949.20 009685
Cheque Amount - 949.20
001690 DOV\|LER{(ARN
142411
142412
142413
142469
11130t2010 I 26.56 009689
1210112010 I 't14.70 009689
REG GAS
DYE DIESEL
ROAD DIESEL
REG GAS
11125120'tO I 1,022.76 009686
1112512010 I 431.47 009686
1112512010 r 862.89 009686
11t30t2010 I 1.644.34 009686
Cheque Amount - 3,961.46
OOO272 DYNAMIC FLUID PRODUCTS INC
272 HOSE, CRtMpS l2to6t2o10 I 161.76 009687
l-05352-0 HOSE, CRtMpS 12J07t2010 I 48.83 009687
Cheque Amount - 210.59
OO17O8 EASTLINK
Dec5198665521 MONTHLYTELEPHONE 12t01t2010 I 1,309.91 009688
Dec5198744054 SEASONAL DISCONNECT 12J01t2010 I 98.3.t oo9æB
Cheque Amount - 1,408.22
OOO299 ELGIN PURE WATER
0000159735 LtQUtD CHLORTNE
OOOO1598O7 MONTHLYRENTAL
Cheque Amount - 141.26
OOO3OO ELGIN ROAD SUPERVISORS
1-2011 MEMBERSHTP DUES 12t13t2010 I 32o.OO 009690
Cheque Amount - 320.00
001792 ENVTREATMENT SYSTEMS INC.
2588 SPARE PARTS FOR UV SYSTEM 11t30t2010 I 1,073.50 009691
Cheque Amount - 1,073.50
OOO334 FASTENALCANADA
oNTrs39989 GLOVES, TAPE MEASURE 11t24t20't! t 117.32 009692
Cheque Amount - 1'17.32
OO1O87 FRANZ & HELENAPETERS
credit reimburse CREDIT ON TAX ACCOUN-I 1211012010 f 931.56 009693
Page 2
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 90 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211612010
lnvoice Cheque Cheque
Date ,'Type Amount Number
Cheque Amount -931.56
202.52
OOO357 G&KSERVICESCANADAINC
1s18632528 SHOP TOWELS, FLOOR MATS 1UO9I2O1O I 009694
Cheque Amount -
000367 GENERALCHEMICAL
90371233 ALUM SULFATE 11119120',t0 I 009695
Cheque Amount -
OO127O GORDROESCH
computers
food for haining
Cheque Amount -
001795 HEINRICH SCHMITT
refund GRADING DEPOSIT REFUND 1211612010 I 009697
Cheque Amount -
OOO427 HYDRO ONE NETWORKS INC
Dec00240 - 14793 UTILITIES - cAR/qcE
Dec0118l - 23005 UTILITIES - INFO CENTRE
Dec06460 - 08880 UTILITIES - STRAF LIBRARY
Dec0657l - 44066 UTILITIES - METER CHAMBER
Dec12650 - 91004 UTILITIES - PUMP#8
Dec12660 - 62007 UTILITIES - MED BLDG
. Dec15773 - 68016 UTILITIES - PUMP#S
Dec18850 - 12458 UTILITIES - PB LIBRARY
Dec18971 -44027 UTILITIES - METER CHAMBER
Dec1897l - 5200'l UTILITIES - BOOSTER PUMP
Dæ25240 -95021 UTILITIES - RICHMOND RD PUMP
Dec2525O-12302 UTILITIES - PB OPP OFFICE
Dec25260 - 09578 UTILITIES - OFFICE
Dec28799 - 40004 UTILITIES - PUMP#1
Dec34853 - 01007 UTILITIES - BEACH WASHROOMS
Dec35795 - 43000 UTILITIES - PUMP#6
Dec43850 -'12451 UTILITIES - CENTENNIAL PARK
Dec50250 - 12458 UTILITIES - MARINE MUSEUM
Dec50370 - 20077 UTILITIES - VIENNA LIBRARY
Dec53993 - 93004 UTILITIES - PUMP#,Í
Dec56450 - 12330 UTILITIES - BOAT LAUNCH
Decô2760 - 43000 UTILITIES - E.C.C.
De6277O -20225 UTILITIES - VIENNA MEM PARK
Dec68850 - 12275 UTILITIES - PB PUBLIC WORKS
1211612010 2:47PM
202.52
619.10
619.10
465.30 009696
r5s.33 009696
REIMBURSE FOR COMPUTERS 1AßI2O1O
REIMBURSE FOOD FOR TRAINING 1Z13I2O1O
1210712010
1210112010
1'J0912010
't2t06t2010
1?,0312010
12/0912010
1i/1012010
't210112010
1?/0lt2010
12J02i2010
lAUPO'|O
12t0312010
12t10t2010
12101t2010
1210112010
1210712010
12r'01/2010
140112010
12106t2010
1?/1012010
1?/0U2010
1?/0112010
'12t06t2010
1210312010
620.63
500.00
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
500.00
557.99 009698
41.00 009698
233.88 009698
43.99 009698
124.39 009698
85.76 009698
415.15 009698
51.82 009698
41.90 009698
87.88 009698
268.45 009698
2U.43 009698
500.48 009698
263.76 009698
79.72 009698
520.00 009698
76.18 009698
85.61 009698
41.00 009698
54.87 009698
42.19 009698
137.53 009698
131.00 009698
138.53 009698
Page
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 91 of 159
lnvoice
Payee Number
lnvoice Cheque Cheque
Date .Type ¡Amount Number
2010.08.06 6.3 9050
000438 ITTW&WW
501041 1l
Dec68860 - 08015 urlLlrlEs - FIREHALL 1210912010 I 331.79 009698
Dec73394 - 81003 UTILITIES - PUMP#3 1A10t2010 t 77.71 009698
Dec75250 - 12272 urlLlrlEs - LlcHTHousE 12t03t2010 I 54.6s 009699
Dec86590 - 87008 UTILITIES -PUMP#2 12t10t2010 I 290.74 009698
Dec87640 - 15034 UTILITIES - S.C.C. 12/10t2010 I 4g2.St 009698
Deû7770 -20012 urlLlrlEs - EDlsoN MUSEUM 12to1t2o1o I 2o3.s7 009698
Dec93850 - 12278 urlllrlEs - PB FIREHALL 12101t2010 I 15s.70 009698
Dec93850 - 91019 UTILITIES - PUMP#7 12tO3t2O'tO I 71.71 00969g
Dec93970 -20U2 UTILITIES-V.C.C. 12/¡0112010 I 391.24 009698
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1211612010
1211612010 2:47PM
Cheque Amount - 7,3'16.75
001794 JOHN V\EEDA
048 REFUND ZONTNG DEPOS|T 12t15t2010 I 53o.OO OO97oO
GhequeAmount- 530.00
001796 JOSEPH PENNER
REFUND REFUND GRADING DEPOSIT 12116,2010 I 5OO.OO OO97O1
ChequeAmount- 500.00
OO114O LANCE CORMIER
payroll PAYROLL
1211012010 I 3,873.96 009704
1?/1U2010 I 5,443.86 009704
Cheque Amount - 9,317.82
Cheque Amount - 6,367.19
SUBMERS|BLE PUMP, KtT 11t17t2010 I 7,316.75 009699
1Aß12010 r 692.64 009702
Cheque Amount - 692.æ
OOO552 LONDON DISTRICT CATHOLIC
Dec''10 SCHOOL LE\¡/ 09¡,|S/2O1O I 42.BZB.OO OO97O3
Cheque Amount - 42,878.00
OOO572 MANULIFE FINANCIAL
100724035 JANUARY'1I REMIT
100724233 JANUARY'1I REMIT
OOO588 MCBAIN SIGNS & GRAPHIC DESIGN
11515 STGNS 12110120't0 I 45.20 009705
Cheque Amount - 45.20
000635 NEOPOST CANADA LIMITED
1799763 CANADA POST RATE CHANGE 12t03t2010 I 197.75 009706
Cheque Amount - '197.75
001480 NEWRO SALES (2004) LTD
67794 SEWAGE pUMp 11t17120't0 I 3,186.27 oo97o7
Cheque Amount - 3,186-27
Page 4
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 92 of 159
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount ,Number
000647 NORFOLK DISPOSAL SERVICES
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211612010
1211612010 2:47PM
l50l 16
001790 oACETT
772449
GARBAGE DISPOSAL 1113012010 I 39,U3.42 009708
Cheque Amount - 39,U3.42
MEMBERSHIP DUES 12101t2010 I 224.51 009709
Cheque Amount - 224.51
000657 OMEGACONTRACTORS
¿f€¡f09!04 CERT|F|CATE NO.4 11130t2010 I 138,260.il OO97IO
Cheque Amount - 138,260.64
000665 ONTARIO GOOD ROADS ASSOCIATION
49597 2O1I MEMBERSHIP 1210712010 I 723.73 009711
Cheque Amount - 723.73
000690 PAULENS
council pay COUNCIL PAY 12t1512010 I 590.65 009712
ChequeAmount- 590.65
000706 PITNEY BOV\ES
569930110843 SERMCE PLAN 't2107t2010 I 574.16 009713
Cheque Amount - 574-'16
OOOT1O PORT BURWELL HOME HARDWARE
8681 ANTIFREEZE, CIRCUIT TESTER 11t04t20'tÙ I 38.56 oo97t4
8701 LtcHTS 11t11t2010 I 31.59 009714
8706 PLUMBING SUPPLIES 1'tl16t2}1} I 39.¿m 009714
8719 LtcHTS 11t19t2010 I 63.23 009714
8721 PARTS 't1t19t2010 I 21.46 009714
8729 FLOOD LtcHTS 11t23t2010 I 33.88 009714
8731 FLOOD LtcHTS 11t24t2010 I 33.88 009714
8732 LTGHTS 11t24t2010 C €3.23 009714
873/. coRDS 11t24t2010 I 49.70 009714
8735 CORDS, LtcHTS 11t24t2010 C -81.31 009714
8738 LtcHTS, FLOOD LtcHTS 11t25t2010 I 93.70 009714
8742 LtcHTS 11t26t2010 I 181.85 009714
8743 LTGHTS 11t26t2010 C _31.59 009714
8744 LtcHTS 11t26t2010 I 63.23 009714
Cheque Amount - 474.35
001791 REBECCAANDZYGMUNTDYGOS
047 REFUND SITE PLAN DEPOSTT 12t\9t2o1o I '|,OOO.OO 009715
OOO747 REID'S PRE.CAST CEMENT PRODUCT
Cheque Amount - 1,000.00
Page 5
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 93 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Regíster - 12/162010
1211612010 2:47PM
lnvoice Cheque Cheque
Date Type Amount Number :
7979
7983
81 76
001213 RICKVARRO
INTERNET INSTALL
000806 SGSCANADAINC
10464373
104æ375
104È1376
10465034
10466098
RISER
SURGACE INLET
BOSS 2OOO, COUPLERS
I NTERNET I NSTALI.ATION
LAB FEES
TAB FEES
LAB FEES
LAB FEES
I.AB FEES
CARSON BRIDGE REPAIR
11t18t2010
11t1912010
1110912010
50.85 009716
8'r.36 009716
769.76 009716
000660 RELIANCE HOME COMFORT
0066310304721018Dec UNIT RENTAL - E.C.C.
Dec005 5148374214837 HEATER RENTAL - MED BLDG
Cheque Amount -901.97
31.08 009717
36.78 009717
1210812010
1?,1312010
Cheque Amount -
1211012010 I
67.86
255.00 009718
009720
Gheque Amount -2s5.00
473.47 009719
169.50 009719
2il.25 009719
900.05 009719
97.18 009719
.l1.n612010
1112612010
11t26t2010
1112912010
11t29t2010
I
I
I
I
I
001793 SONTERLAN CORPORATION
l0-CAR-ES-24
Cheque Amount -
12109t2010 I
1,894.45
423.75
001786 SPRING VALLEY AUTO & MARINE
14898
OOI434 STANTEC CONSULTING LTD.
524717
001418 TELUS
015894762029
ANNUAL SAFETY 12/1512010 I
Cheque Amount -460.06
RICHMONDCOMMUNITYWATER 1AO9I2O1O I 2,823.40 009722
Cheque Amount -
Cheque Amount -423.75
460.06 009721
015894762029'
DOLIáR POOL SAVINGS
OTHER CHARGES
o'15894762029t2005876 CELL PHONE - G ROESCH
015894762029t6171156 CELL PHONE - G LEMAY
015894762029t6171294 CELL PHONE - C JOHNSTON
015894762029t6197656 CEL PHONE - A SWANCE
015894t762029t6365709 CELL PHONE - pB F|RE DEPT
0'1589476202916365787 CELL PHONE - ROADS DEPT I
01589476202916366178 CELL PHONE - STRAF FIRE DEPT
01589476202916366198 CELL PHONE - E BRADFIELD
015894762029t6366368 CELL PHONE - E ROLOSON
1112712010
1'v2712010
11t27t20'tÙ
1112712010
't1t27t2010
1',v2712010
1'll27lzo',to
11t27t2010
1112712010
11127t2010
11t27t2010
c
I
I
I
I
I
I
I
I
I
I
2,823.40
-148.89 009723
27.41 009723
321.91 009723
50.06 009723
38.70 009723
50.06 009723
44.86 009723
44.86 009723
45.09 009723
301.07 009723
337.60 009723
Page
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 94 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211612010
11127t2010
11127t2010
11127t2010
1210st2010
1?/05t2010
1211612010 2:47PM
015894762029/6369464 CELL PHONE _ K KRUGER
015894762029/6689955 CELL PHONE _ B BUTLER
015894762029t9021249 CELL PHONE _'ROADS DEPT 2
I
I
I
I
I
48.87 009723
81.13 009723
44.86 00s723
120.91 009723
34.25 009723
016242498027
0't6242498027
MOBILE HIGH SPEED
CELLPHONE-BKNIFTON
OOO879 THAMES VALLEY DISTRICT SCHOOL
Dec'10
OO'I784 TOM SOUTHWCK
council pay
SCHOOL LE\A/
Cheque Amount -
09t15t2010 I
'1,M2.75
314,752.00 009724
009725
009726
Cheque Amount -
1415t20'lo I
314,752.00
u7.30COUNCIL PAY
Cheque Amount -
OOO9,I3 TOWNSHIP OF MAI.AHIDE
1ù243 BU|LD|NG tNSpECTtON SERVTCES 12t10t2o.to I
Cheque Amount -
Cheque Run Total -1,341,977.67
347.30
160.05
Page
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 95 of 159
Cheque
Date Typg , Amount
20r0.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1212312010
1212312010 10:524M
000008 407 ETR
82665¿f445Nov TOLLCHARGES 1A1A2U0 I 23.36 009727
Cheque Amount - 23.36
000069 ASSOCIATION OF ONTARIO ROAD
57 cERTtFtCATtON RENEWAL 12t1312010 I 197.75 009728
Cheque Amount -'t97.75
OOO1I3 BOBBARTLETT
30997
31072
GLASSES. WENDY BARTLETT 12IO7I2O1O I 143.00 009729
G|-ASSES - BOB BARTLETT 1,J15t2010 I 261.50 009729
ChequeAmount- 404.50
OOO153 CANADIAN INSTITUTE OF
173697 HANDOUT 12t06t2010 I 91.46 oo973o
Cheque Amount - 91.46
OOO154 CANADIAN KOOL WATER
1414 BOTTLED WATER - S.C.C. 11t19t2o't1 I 64.00 009731
1666 WATER BOTTLES 12t14t2010 I 4o.oo 009731
ChequeAmount- 104.00
OOO195 CLIFF EVANITSKI
mileage - council MILEAGE 12l1sl2o1o I 24s.to oo9z32
Cheque Amount - 245.70
OOOIOO CORPORATE EXPRESS
26558953 ApprBOOK, RULED pApER 12t15t2010 I 91.66 009733
ChequeAmount- 91.66
000218 cuPE LoCAL 35
Not10 remit uNloN DUES 11t3ot2o1o I 406.07 009734
ChequeAmount- 406.07
OO17O8 EASTLINK
8127522450005842Dec INTERNET- FTREHALL 12t12t2o10 I s1.92 00973s
81275224s0011345Dec INTERNET-OFF|CE 12t12t2010 I 91.47 oo973s
8127522450017417Dec INTERNET-F|REHALL 12t1a2o1o I s1.92 009735
8127522450031459Dec INTERNET - EDISON MUSEUM 12112t2010 I s1.92 009735
8127522450039965Dec INTERNET-MARINEMUSEUM 12112t20'tT I s1.92 OO973S
8127522450050103Dec INTERNET-GARAGE 1211212010 I a4.49 oogz3s
ChequeAmount- 383.63
OOO282 EDBRADFIELD
service award SERVICE AWARD
OOO299 ELGIN PURE WATER
12122/2010 I 250.00 009736
Cheque Amount -250.00
Page 'l
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 96 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1212312010
0000159968 LtQUtD CHLORTNE 1211612010 I 53.11 009737
ChequeAmount- 53.11
OOO357 G& K SERMCES CANADA INC
't518637855 SHOP TOV!|ELS, FLOOR MATS 12t23t2010 t 202.33 009738
Cheque Amount - 202.33
OOO427 HYDRO ONE NETWORKS INC
Dec25390 -072æ UTILITIES - VIENNA STREETLTGHT 12t16t2010 I 668.46 009739
Dec25390 - 55002 uÏLtÏES - pB Hvry l9 12t1612010 I ,t,922.77 009739
Deo4301&26008 urlllÏEs - srRAF srL 'tz16t2o1o I 79.38 009739
De60221- 05009 uTlLlTlEs - TREATMENT pf-ANT 12t16t2010 I 4,282.70 009739
Dec623'96 - 22001 urlLllEs - srRAF srL 1aßt2o1o I 1,218.9s 009739
Dec62790 - 07266 UTILITIES - RICHMOND STL 12J16t2010 I 217.27 009739
Dec81590 - 07297 urlllrtEs - EDEN srl 12t16t20'to I 660.68 009739
Dec87790 -07295 urlLlrlEs - coRtNTH srL 12t'l6t2o1o I 2uA5 009739
Cheque Amount - 9,333.06
000446 JACKIEBOOTLE
DeclSJanl5'11 MANAGERFEES 12t23t2010 I 791.66 009740
Cheque Amount - 791.66
000565 LYNN ACRE
mileage - council MILEAGE 12115t2010 I 129.60 009741
ChequeAmount- 129.60
OOO58O MARKTAYLOR
mileage - council MILEAGE
000617, MUDFORD FAMILY FOOD TOWN
101105908.t4 SUPPLTES
000623 MUNICIPALITY OF BAYHAM
money order MONEY ORDER - MOE
1211512010 I 337.50 009742
ChequeAmount- 337.50
1211412010 I 23.24 009743
Cheque Amount - 23.24
1212212010 I 105.50 0097M
Cheque Amount - 105.50
000658 oMERS
04100 Nov"lO NOVEMBER ''t0 REMtr 11lgot2o1o I 23J70.67 009749
Cheque Amount - 23,770.67
OOO727 PUROIáTOR COURIER LTD
410689868 COURTER SERVTCE 12t10t2010 I 17.92 009746
Cheque Amount - 17.92
OOO744 REALTAXINC
31082 SWET Up FTLES 005-18900 12t16t2010 I 452.00 OOg747
12123120'10 l0:52AM
Page 2
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 97 of 159
2010.08.06 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1212312010
lnvoice Cheque Cheque
1212312010 l0:524M
31083
31084
31085
31806
sET UP FTLES 002401-34400 12t16t2010 t 4s2.OO OOg747
sET UP FTLES 002{01-26000 12t16t2010 I 452.00 009747
sET UP FILES 002-001-26300 12t16t2010 I 452.00 009747
sET UP FTLES 002{0't-29001 12t16t2010 I 452.00 OOg747
12116t2010 I 376.83 009753
1?/16120't0 I 22.22 009753
Cheque Amount - 2,260.00
00'r205 sHRED-tT
006249017 PURGEFILES 1212212010 I U.75 009743
Cheque Amount - U.7S
001111 SOUTH CENTRALONTARIO
membership renerval 2011 MEMBERSH|P 12t2212010 I 2s.oo 009249
Cheque Amount- 25.00
000826 SOUTHWEST CHAPTER OF THE OBOA
registration coNFLlcT RESOLUTTON couRsE 12t21t2010 I l75.OO OO975O
ChequeAmount- 175.00
OOO829 SPECTRUM COMMUNICATIONS LTD
0000613971 3 MONTH RENTAL 12t15t2010 I 57.63 009751
0000614211 ANSWERING SERVTCE 12t15t2010 I 84.69 009751
Cheque Amount - 142.32
001482 SUN MEDIACORPORATION
DW5158004 SEEK|NG VOLUNTEERS 12t}6t2o1o I 167.æ oos752
Cheque Amount -167.64
OOO935 UNION GAS LIMITED
Dæ273-21061969754 UTtLtTtES- E.C.C.
Dæ27321062430725 UTtLtTtES - pUMp#1
00í't6l WAYNE CASTER
mileage - council MILEAGE
ChequeAmount- 399.05
1?11512010 I 117.00 009754
Cheque Amount - 117.00
000986 WORKPI.ACE SAFETY & INSURANCE
1625314 Nor'1O NOVEMBER'io REMtr 11t3ot2o1o I 349.29 oog7ss
Cheque Amount - 349.79
Cheque Run Total - 40,683.27
Page 3
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 98 of 159
2010,11.19 6.3 9050 MUNICIPALITY OF BAYHAM 0110612011 1:05PM
Accounts Payable
Royal Bank
Cheque Register - 0110612011
OOO745 RECEIVERGENERAL
payolf PAYROLL 12t3',U2010 I 10,020.51 009756
Cheque Amount - '10,020.51
Cheque Run Total - 10,020.51
Page 1
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 99 of 159
20r0.r'1.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01107120'11
011O712011 '12:41PM
000009 8/.3002 oNTARto tNc
1282
128/.
OOOO3O ADAM SWANCE
payroll
HAULING SAND
HAULING SAND
12/21nO10 I 3,265.41 009757
12/2312010 I 614.24 009757
Cheque Amount - 3,879.65
1/3112ú0 I 123.02 009762
1?/0U2010 I 70.50 009765
1?/09t2010 C -15.58 009765
PAYROLL 12J3112010 I 162.63 009758
ChequeAmount- 162.63
000069 ASSOCIATION OF ONTARIO ROAD
306 CERT|F|CAT|ON RENEWAL 't2t13t2010 I 197.75 009759
Cheque Amount - 197.75
OOOOTO ATKINSON, DAVIES INC
0029835 WATERMATN, VIENNA 1113012010 I 265.55 009760
Cheque Amount- 265.55
OOOO81 AYLMER TIRE
0000072337 REPATR PASSENGER T|RE 1211312010 I 24.97 009761
0000072417 REPATR REAR TRACTOR T|RE 1A15t2010 I 1,069.78 009761
0000072558 TUBELESS TRUCKTTRE 12t20t2010 t 48.13 009761
0000072678 REPATR TIRES 1212812010 I 420.36 009761
Cheque Amount - 1,563.24
OOO12O BRAD VALKO
payroll
Cheque Amount - 123.02
OOO141 CAIN'SAUTOSALES&SERVICE
920't LOF 11ßA2010 I 44.01 009763
9282 LOF, TNSTALLTTRES 11t2U2010 I 1,742.92 009763
9257 LOF, ROTATE TTRES 11t24t2010 I 63.79 009763
9332 SHOP SUPPL|ES, AtR FÍLTER 11t30t2010 I 201.56 009763
Cheque Amount - 2,052.28
OOOI6O CANON CANADAINC.
6621189 QUARTERLY METER B|LL|NG 1?,28t2010 I 398.20 0097il
ChequeAmount- 398.20
OOO175 CEDAR SIGNS
20106
20108
Cheque Amount - 54.92
00123'I CENTRAL ELGIN FIRE RESCUE
o14t10 woRK oRDER FROM SPECTRUM 12t17t2010 I 30.53 009766
PAYROLL
STREET SIGNS
CREDIT ON DELIVERY
Cheque Amount -30.53
Page 1
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 100 of 159
lnvoice Cheque Cheque
Date Type Amount Number
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01107 12011
0110712011 12:41PM
001521 Ct-AtMSPRO tNC,
53640{05056 CSTNOS 1i/13t2010 r 1.081.00 009767
ChequeAmount- 1,081.00
OOO193 CLAYTONCOLLVER
9307 G|.ASSES - CI-AYTON COLLVER 1A21/2010 I 263.50 009768
payroll PAYROLL 12t31t2010 I 141.75 009768
Cheque Amount - 405.25
OOO229 DANCE SEWER CLEANING INC
11916 CLEAN SAN|TARY SEWERS 12123t2010 I 4,983.30 009769
Cheque Amount - 4,983.30
001798 DENIS DUGUAY
payroll
OO11IO DOUGANDERSON
payroll
000001 DPoc
postage
1?/3112010 I 151.16 009770
Cheque Amount -
PAYROLL 12/31/2010 I 135.63 009771
Cheque Amount -135.63
12131t2010 I 3,390.00 009772
Cheque Amount - 3,390.00
OOO272 DYNAMIC FLUID PRODUCTS INC
l{5807-0 HYDRAUL|C HOSE, CRtMpS 12t22t2010 I 194.94 009773
Cheque Amount - 1çX.94
000275 E.O.N. ASSOCTATTON
201l membership 2011 MEMBERSHIP - PORT BURWI 1212112010 I 35.00 009774
membership 2011 2011 MEMBERSHIP - EDISON 12121120'10 I 35.00 009774
ChequeAmount- 70.00
OOO282 ED BRADFIELD
'payroll PAYROLL
Cheque Amount - 171.97
OOO283 ED MATTHEWS CARPENTRY
292462 pB L|BRARY StcN REpAtR 12t06t2010 I U.75 009776
292463 GAZEBO REPA|RS 12t06t2010 I 333.35 009776
2924æ CHAULKTNG, TREE TR|MM|NG 1A06t2010 I 96.0s 009776
Cheque Amount -514.15
00028/. EDRoLosoN
'payroll
PAYROLL
POSTAGE
151.16
1213'|12010 t 17'1.97 009775
1U3112010 I 243.97 009777PAYROLL
Cheque Amount - 243.97
Page 2
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 101 of 159
2010.1 1.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0110712011
lnvoice lnvoieæ Cheque Cheque
Date Type Amount NumberNumber
0016II EDWARDS DOOR SYSTEMS LTD
00000í1280 sERVtcE DooRS 't1t30t2010 I 932.25 009778
000001'1346 REPLACE SHAFT & BEARTNG 1A21/2010 I 1,332.M 009778
LDN4894 SERMCE TNDUSTRTAL OOORS 1A30t2010 I 326.80 009778
Cheque Amount - 2,591.09
OOO316 EQUIPMENT CENTRE SIMCOE LTD
T055918 HAMMER
OOO334 FASTENALCANADA
ONTIS4O231 CAUTION TAPE
ONTIS4O4O6 PARTS
001637 FUTURE ROAD SOLUTIONS INC.
12J0312010 I 37.29 009779
Cheque Amount -37.29
Cheque Amount -177.93
000367 GENERALCHEMICAL
W377121 ALUM SULFATE
12/02/2010 I 21.13 009780
1U10n010 I 156.80 009780
1?/0812010 I 2,074.32 009781
12J2312010 I 3,680.18 009781
Cheque Amount - 5,754.50
1212012010 I 622.49 009782
Cheque Amount - 622.49
1213',v2010 I 228.ß 009783
Cheque Amount - 228.46
1?/31/2010 I 209.08 009784
01107120'11 12:41PM
90187
9024s
001493 GERRYLEMAY
payroll
001270 GORDROESCH
payroll
GEOMELT
GEOMELT S3O
PAYROLL
PAYROLL
ChequeAmount- 209.08
000386 GRAHAM SCOTT ENNS
Cheque Arnount - 13,U2.5O
OOO395 H. BROEREQUIPMENT
159529 CO|L. TUBE EXHAUST 11t05t2010 I 131.67 009786
Cheque Amount - 131.67
OOO991 HORVATHAUTOPARTS
205513 PARTS 11t25t2010 I 123.80 009787
206091 WRE BRUSHES 1A21nO10 t 27.05 009787
Cheque Amount -150.85
OOO498 KEN SPROUL
5149 1213112010 I 4.113.20 009788SNOWPLOWNG
Page 3
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 102 of 159
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0110712011
Cheque Amount -
1213112010 I
Cheque Amount -
0110712011 12:41PM
009789
OOO5O1 KEVIN BRADFIELD
payrcll
OOO5IO KI-ASSEN AUTO PARTS
49.43
6.72 009790
35.74 009790
18.66 009790
50.00 009790
9.33 009790
13.24 009790
25.92 009790
15.81 009790
77.77 009790
17.05 009790
13.62 009790
11.20 009790
106.19 009790
56.24 009790
6.83 009790
'15.61 009790
19.28 009790
40.14 009790
3.91 009790
5.46 009790
47.39 009790
12.14 009790
10.38 009790
5.34 009790
24.35 009790
PAYROLL
4,'t13.20
49.43
1-72797
1-72978
1-72987
1-730't2
,t-73023
1-73107
l-73186
1-73258
1-73324
1-73506
1-73508
1-73820
1-73869
1-73903
1-73969
l-73990
'l-74015
1-7¿1065
1-743il
1-74359
1-7438/-
1-74455
1-74458
1-74461
1-74563
OOO513 KOOLEN ELECTRIC
16360
1636.1
16362
16363
16364
16365
16372
16373
EXT BAR
WIRE
TOGGLE
OIL GUAGE
BRASS, SQUARE HEAD
POWEROUTLET
SNOWBRUSH
BULB
SNOWBRUSH
WPER
FILTER
TOGGLE
GREASE GUN, GREASE, MARKER
FUEL FILTER, FILTER
FUSE
FILTER
GLO\ÆS
GLOVES
FUSE HOLDER
TRAILER PL
CLEANER, ARMORALL, FRESHENE
GASKET MAKER, SHRINKTUBE
TR CONNECT, BULBS
PANEL
BULBS, MINIATURE I-AMP
12101120',t0
12103t2010
1U0312010
1,J0/,|2010
1?/04t2010
1U06r2010
1?,07i2010
1?/07/2010
12t08t2010
12J10t2010
1211012010
1U14t2010
12t15t2010
1211512010
1?J1612010
12t16t2010
121't612010
1211712010
12n112010
1421n010
1U2z2010
142/2010
12122J2010
12/22120'tO
't2t24t2010
I
I
I
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I
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PB STREETLIGHTS
VIENNA STREETLIGHT REPAIR
STRAF STREETLIGHT REPAIR
EDEN STREETLIGHT REPAIR
CORINTH STREETLIGHT REPAIR
RÍCHMOND STREETLIGHT REPAIF
EDEN STREETLIGHT REPAIR
PB STREETLIGHT REPAIR
Cheque Amount -6/.8.32
1,682.92 009791
548.14 009791
244.58 00979'1
3U:t5 009791
122.29 009791
122.29 009791
404.79 009791
207.04 009791
1211612010
12t16t2010
121'1612010
1211612010
1211612010
1U1612010
12122t20'tO
1212212010
Cheque Cheque
Amount , Number
Page
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 103 of 159
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01107120'11
0110712011 12:41PM
16374
16393
OOO519 KYLE KRUGER
payroll
CHECK & REPAIR LIGHTING
PB BALL PARK LIGHTING
UTILITIES. FIREHALL
UTILITIES - MED BLDG
UTILITIES. PUMP#s
UTILITIES - S.C.C.
UTILITIES - OFFICE
UTILITIES - PUMP#2
UTILITIES - LIBRARY
UTILITIES - GARAGE
UTILITIES . EDISON MUSEUM
UTILITIES. V.C.C.
UTILITÍES - PUMP#6
UTILITIES - PB LIBRARY
UTILITIES. PB MUSEUM
UTILITIES. PB FIREHALL
UTILITIES - PB OPP OFFICE
UTILITIES - PB WORKS GARAGE
12t22t2010
12J30t20'10
1,493.88 009791
2,291.37 009791
Cheque Amount -
PAYROLL 12t31t2010 I
Cheque Amount -
001797 LAURA MARGARET KING
reimburse credit CREDIT ON TAXACCT 1?/2912010 r
Cheque Amount -
001316 LONDON EMPLOYEE
JAN67851í JAN, FEB, MARCH CONSULTATTO¡, 12l1St2O1O I
2æ.37
200.00
7,501.45
280.37 009792
009793
009794
009795
009796
009798
200.00
340.28
000564 LYNDA MILLARD
'pafoll PAYROLL
OOO574 MARGARET UNDERHILL
payroll PAYROLL
000633 NATURAL RESOURCE GAS LIMITED
DecE12378-01
Dec81421241
DecE2238H1
DecE2420O41
DecE45407-01
DecE45409-01
DecE4541G01
DecE5160G0'l
DecF1929G0l
DecF20600-0'l
DecF268644l
DecG062'1G01
DecG0630S0l
DecG06307{1
DecGl570G01
DecG40407{l
Cheque Amount -
12t3'U2010 I
340.28
't85.88
Cheque Amount -
1U31120'tO I
185.88
16s.94
Cheque Amount -165.94
770.41 009797
300.¿16 009797
19.70 009797
568.51 009797
412.90 009797
16.00 009797
98.98 009797
1,590.22 009797
13.00 009797
42.56 009797
17.49 009797
198.35 009797
467.01 009797
581.51 009797
13.00 009797
469.73 009797
12118/20'tO
12t1U20'tO
1U1812010
12118t2010
1U18/2010
121'tu2010
12t1&2010
12118r20'tÙ
1?,19t2010
1211912010
12/19t2010
121't912010
121't912010
1,/19t2010
1211912010
12J1912010
I
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I
I
I
I
I
I
I
I
I
I
OOOEIT NORFOLK DISPOSAL SERVICES
Cheque Amount -5,579.83
38,954.62150355GARBAGE DISPOSAL 1?/31/2010 I
Page
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 104 of 159
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 10712011
Cheque Amount - 38,954.62
001158 ONTARIOPLUMBING
1740 2011 MEMBERSHTP DUES 12t13t2010 I 60.00 009799
Cheque Amount - 60.00
000685 PATWATTERS
payroll
ChequeAmount- 106.61
OOO716 PRAXAIR DISTRIBUTION
10286380 CYLINDERRENTAL 11t26t2010 I 23.47 009801
Cheque Amount - 23.47
OOO735 R.G. RYCKMAN TRUCKING LTD
1529 WINTER SAND 12t31t2010 I 508.50 009802
Cheque Amount - 508.50
001532 RELISH ELGIN
vG-28 TOURTSM ADVERTTSTNG 12t29t2010 I 1,127.18 009803
Cheque Amount - 1,127.18
OOO77O RODGER MARTIN
#11 Nov'10 NO\ÆMBER'10 K-9 CONTROL 'l'll30l20'10 I 1,243.00 009804
#'l2Dec'10 DECEMBER'10 K-9 CONTROL 1213'll2O1O I 1,299.50 009804
Cheque Amount - 2,542.50
OOO783 ROYAL FENCE LIMITED
PAYROLL 12/3112010 I 106.61 009800
0110712011 12:41PM
Cheque Amount - 3,265.47
000806 SGSCANADAINC
10470988 LAB FEES 1A24t2010 I 296.06 009806
10470989 LAB FEES 12t24t2010 I -238.43 009806
10470990 LAB FEES 12t24t20'lo f 236.17 009806
10471518 LAB FEES 12t29t2010 I 791.00 009800
ChequeAmount- 1,561.66
OOO814 SIFTO CANADA CORP
72213554 BULK COARSE H|GHWAY 1A08t201Ù I 5,179.37 009807
72213955 BULK COARSE HTGHWAY 12t09t20't0 t 2,625.42 009807
42966 GUIDE RAIL REPAIRS
42567 GUIDE RAIL REPAIRS
72214338
72215140
72217747
1211612010 I 1,556.18 009805
12t1612010 t 1,709.29 009805
BULK COARSE HTGHWAY 1A10t2010 r 3,002.85 009807
BULK COARSE HTGHWAY 12/14t2010 I 10,s76.58 009807
BULK HTGHWAY COARSE 1?/21/2010 I 5,359.76 009807
001786 SPRING VALLEYAUTO & MARINE
Cheque Amount - 26,743.98
Page 6
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 105 of 159
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01107 12011
144891 ANNUAL SAFETY 12t01t20'to I 594.09 oo98o8
144900 ANNUALSAFEW 12t17t2010 I 6s6.08 OO98O8
161852 REP|ACE LtcHT BULBS 1A21/2010 I 549.18 oo98o8
16'1853 ANNUAL SAFEW 1A28t2010 I 991.19 oo98o8
161854 ANNUAL SAFETY 12t27t20't\ I 503.57 oo98o8
161855 REPI-ACE BATTERY & EMERG Ltc 1z28120't} I 1.603.80 OO98o8
Cheque Amount - 4,897.91
OOO992 STAUFFER MOTORS LIMITED
5008504 B|-ACK GRTLL 1212212010 I 152.55 009809
Cheque Amount -152.55
001599 STEVEADAMS
payroll PAYROLL 12131t2010 I 38.58 009810
ChequeAmount- 38.58
OOO893 TILLSONBURG COMMERCIAL PRINTER
31246 2011 DOG LTCENCE FLYERS 12t24t2010 I 2il.25 oo981.l
11t08t2010 I 52.07 009817
1110912010 I 't0.'15 009817
0110712011 12:41PM
001369 TILLSONBURG FIRE &
1G0058
1G0066
35U29 POSTS
358486 PAINTBRUSHES
Cheque Amount - 254.25
D|SPATCH SERVTCE 3RD & 4TH QI 12t2'U2010 I 9,156.46 009812
DISPATCH SERVTCE JAN - MAR'11 12t2112010 I 4,578.23 0098.12
ChequeAmount- 13,734.69
OO157I TOVV¡¡ OF TILLSONBURG
1293 REPATRREARDUMPVALVE 12t06t2010 I 130.52 009813
ChequeAmount- 130.52
OOO9I3 TOWNSHIP OF MAI.AHIDE
10422 NO\ÆMBER 2010 WATER 12t21t2010 I 21,3U.73 oo98.t4
1ù242 DOORS OPEN 2011 12t!7t2o1o I 565.00 009814
1È249 ROPE RESCUE - S KRISTENSEN 12t15t2010 I 1,785.84 009814
Cheque Amount - 23,685.57
OOO942 VALLEY BTADES LIMITED
139932 BLAFES, BOLTS, NUTS, SPRTNGS 12t15t2010 I 3,569.55 009815
'140070 RUNNERS, H|GHWEAR 12t20t2010 I 2,363.96 009815
Cheque Amount - 5,933.51
OOO943 VALLEYVARIEW
0318 FIRE DEPT. GAS 1211412010 I 371.00 009816
Cheque Amount -371.00
OOO953 MENNAHOME CENTERLTD
Page 7
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 106 of 159
Invoice Cheque ' Cheque
2010.'t1.19 6.3 9050
3585't0
35871 I
358773
358775
358816
358850
359005
359085
359130
359218
359243
359285
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0110712011
1110912010
1111512010
1111612010
1111612010
1111712010
11t17t2010
11122t2010
11t24t2010
1112512010
1112912010
11129120'10
1113012010
Cheque Amount -
1'llou2010
11102t2010
1110412010
11108t2010
1111212010
1111212010
1l11a2010
1111712010
11t23t2010
1'112312010
1112312010
11t25t2010
't112512010
1Aîil2Ù',tÙ
121O6t2010
12t06t2010
12107t2010
12t07t20'tO
1210812010
12110t2010
1211312010
1U16t2010
1211812010
1212012010
1212112010
12t2312010
0110712011 12:41PM
FELT PAPER, ROOF TAR
CABLE TIES
CONCRETE MIX
POSTS
CAULKING GUN, KNIVES
LIGHT BULBS
PIPE STICK
GFI
LINKS
SEAL
PAINT
LINKS
JUNCTION BOX, RECEPTACLE
WRE
JUNCTION BOX
LINE AIR, UNION
DUST SHIELD
BACK UP LIGHT
ADAPTORTO PIPE
JUNCTION BOX, RECEPTICAL
SOCKET PRONGS
TERMIMLRINGS. SWTCH
RËCEPTACLE
EMISSIONS TEST
CHECKTIRES
BOLTS
CABLE TIES, FITTINGS
WPER BI.ADE
HYDRAULIC HOSE, HOSE END
RED LED LIGHT
HUB CAPS
LED TAIL LIGHT
RUBBER HOSE, FITTINGS
FILTERS, DRAIN VALVE
RESERVOIR, FITTINGS
OIL FILTERS
VVIPERS, BACKUP ALARM, LIGHT
WORK I-AMPS
89.81 009817
5.98 009817
27.05 009817
158.09 009817
69.95 0098í7
42.33 009817
2.59 009817
29.36 009817
16.88 009817
10.26 009817
56.47 009817
37.92 009817
I
I
I
I
I
I
I
I
I
I
I
I
OOO957 VOTH SALES & SERVICE LTD
0000184063
00001840at
0000'184076
0000184091
0000184'fi9
ooo018/.I24
0000184't25
00001 841 55
0000184208
0000184210
000018421 I
0000184238
0000184241
0000184296
0000184324
0000't8432s
0000'184326
0000184329
0000184333
0000184350
0000184355
0000184404
000018441 r
0000184420
0000184426
0000184440
608.91
44.02 009818
19.78 009818
11.29 009818
40.86 009818
39.55 009818
13.55 009818
2.83 0098'18
45.15 009818
40.63 009818
28.25 009818
-20.32 009818
73.45 æ9818
78.82 009818
'to.12 @9818
74.49 009818
24.8s 009818
61.0s 009818
16.95 009818
90.38 009818
41.U 009818
20.u 009818
46.16 009818
797.U 009818
53.52 009818
75.66 009818
89.24 009818
I
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Page
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 107 of 159
2010.11.19 6.3 9050
OO1O59 WLLIAM KNIFTON
payroll PAYROLL
@0990 ZAP'S TREE AND I.AWN SERVICE
00001629 TREEREMOVAL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0110712011
O1lO7l20'11 12:41PM
0000184441 FUEL/WATERSEPERATOR 1A23t2010 I 15.46 009818
0000184456 swTcH 1A28t2010 I 118.51 oo98l8
0000184465 ptccyBACK KtT 12t28t2010 I 140.96 009818
0000184467 JUNCTTON BOX, HOSES, BOLTS 12t28t20't} I 361.75 oo98t8
Cheque Amount - 2,457.28
000969 VVESTBURNE RUDDY ONTARIO
3924298 FLOURESCENTLTGHTS 12t2U2010 I 65.59 009819
ChequeAmount- 65.59
1U31t2010 I 215.03 009820
Cheque Amount - 215.03
'ti/31t2010 I 186.45 009821
ChequeAmount- 186.45
Cheque Run Total - 190,505.53
Page I
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 108 of 159
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM 0110712011 1:17PM
Accounts Payable
Royal Bank
Cheque Register - 01107120'11
000981 wLSON',S LA\¡Vt\ CARE
Oct'10 OCTOBER'1o LAÀIDSCAPING 1013112010 I 2,271.30 009822
Sepf '10 SEPT ''|0I-ANDSCAPING 09/30/2010 I 2,27'1.30 009822
Cheque Amount - 4,542.æ
Cheque Run Total - 4,542.æ
Page 'l
Cheque Register being Cheque #9672 to Cheque #9822 inclusive
totaling $1,397,224.05 and Payroll Disbursements for the period
Page 109 of 159
SORW MUNICIPALITY OF BAYHAI.I
TOT PACKETS - 2
CURRENT
9 ,74r.3L
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COMPANY TOTALS
ADJ UST - CR CURRENT TOTAL
9 ,74r -sL
(154 -37
2,L47 .L4
L,r22.35
L3 ,469 . L7
2,4t7 .90
39 ,700.22
42,LLA.L2
É5,5a7 .29
L7A.99
23.27
55,789 .55
OF SERVICE CHARGESANALYS I S
ITEH
SALARIED t¡ToRKPAYS
PAY ADVICE FOLD
L78.99
RUN: DEC L4 20L0 N0: C
PAGE: 170
HST REG: 1000574I3 RT0004
COMPANY PAGE: 3
DEBIT DATE: DEC 15, 2010
DATE 0F PAY: DEc 17 ' ?OLo
YTD TOTAL
2L4,747 .7L FEDL TAX
NR TAX
PROV TAX
40 ,604.L2 EI CoNT
SPIP
LOO,4A4.06 CAN PEN
QC PEN
QC HSF
27,L58.25 0N EHT
MB HET
NL IIAPSET
342,994.L4 TOT STATS
79,605.09 CHEQUES
948,558.58 DEP0STTS
US DEPS
50. OO DED DEPS
L,O27 ,993.67 TOT NPAY
RRSP
RTI
I,4I0,987.81 TOT PAYROL
3,579.7A SERV CHRG
88.95 GST
234.14 HST
T,4L4,490.68 GRAND TOT
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
MB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
HST
GRAND TOT
ITEI{
R.O.E. FORHS
PAYROLL RUNS
458.37
2,L47 .L4
L,r22.35
L3,469.L7
2,4L7 .90
39 ,700 -22
42,LL8.L2
5É,587 .29
L7A.99
23.27
55,789 .55
ADJ UST - DR
CHARGE
3.t2
47 .93
UNITS CHARGE
18 29 -70
62 L3.64
YTD ADJUST
ITEII
HOURLY WORKPAYS
COURIER FEE
UNITS
2
I
UNITS
44
t
CHARGE
72.60
I2.00
TOTAL S/C SUBJECT TO I{ST IS
TOTAL PAYROLL DÊBIT IS 55,749.55 DEBIT INFoRIIATI0N: 003 05I02 1011925
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ADP CANADAPAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COì{PANY TOTALS
ADJ UST - CR CURRENT TOTAL
I ,755 .69
L ,97L.45
4,627 .98
995.56
I6,350.68
36,554.85
36,354.85
52 , 685 .53
137.90
17.93
5?,84L.36
SERVICE CHARGES
RUN: DEC 51 2010 No:
PAGE:
HST REG: 100057415 RToo04
COHPANY PAGE: 5
DEBIT DATE: DEC 51, 2010
DATE 0F PAY: JAN 5, 20tl
YTD TOTAL
4,755.69 FEDL TAX
NR TAX
PROV TAX
L,97L.45 EI CONT
QP IP
4,627,98 CAN PEN
QC PEN
QC HSF
995.56 0N EHT
I.IB HET
NL HAPSET
16,550.ó8 T0T STATS
CHEQUES
56,334 . 85 DEP0S ITS
US DEPS
DED DEPS
36,554.85 TOT NPAY
RRSP
RTI
52,685.53 T0T PAYRoL
I57.90 SERV CHRG
GST
17.93 HST
52,A4L.36 GRAND TOT
CHARGE
47 .93
20.00
G
7
EORW HUNICIPALITY OF BAYHAI{
TOT PACKETS -
CURRENT
8,755.69
2
ADJUST-DR
20.00
20.00
CHARGE
55.00
6,e2
YTD ADJUST
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPTP
CAN PEN
QC PEN
QC HSF
ON EHT
HB HET
NL HAPSET
TOT STATS
CHEQUES
DEPO S ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
HST
GRAND TOT
L ,97I.45
4,627 .98
995 .56
16,550 .68
56,554.85
36,554.85
52,éA5.53
117.90
' 17.95
52,82L.36
ITEH UNITS
SALARIED WORKPAYS ?O
PAY ADVICE FOLD 5I
TOTAL S,/C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS
ANALYSIS OF
I TEI.I
H0URLY t¡JoRKPAYS
COURIER FEE
I57.90
UNITS
1I
I
CHARGE ITEI{ UNITS
I8. 15 PAYROLL RUNS I
12. OO STOP PI.IT CORHIER LANCE J
THE ABOVE ANALYSIS
RUN DATE ITEI{
DEC 22 ?OLO STOP PI.IT CORHIER LANC
82,84L.36 DEBIT INFORIíATI0N: 003 O5I02 10tt9Zs
INCLUDES UNCOLLECTED FEES FOR THESE PREVIOUSLY PROVIDED SERVICES./ITE}IS
CHARGE RUN DATE
20.00
UNITS I TEf,,I UNITS CHARGE
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Page 112 of 159
St. Thomas Public L¡brary
153 Curtis Street, ST. THOMAS, Ontario, NsP 327
Tel: (519) 631-6050 Fax: (519) 631-1987
r¡vww. st-thom as. I i brary. on. ca
December 17,2010
Mayor Paul Ens and Council
Municipality of Bayham
9344 Plank Road, Box 160
Straffordville, ON NOJ 1Y0 M U Fl I ü tF;'rtlTY û F fi AYllÊ,M
Dear Mayor and Council:
More than 850 people visit St. Thomas Public Library every day and more than 25o/o
reside outside the City of St. Thomas. Many of our users live in the townships and
surrounding area. Though Elgin County provides excellent collections, services and
programs through its many rural branches, the City library provides a unique service,
and greater breadth and depth of resources that was rated by an outside consultant as
among "the best collection seen to date."
St. Thomas Public Library's Revitalization Project will be undenruay shortly to enhance
space and services for children, and to provide expanded services to everyone, from
second career seekers, young students and adult learners.
ln support of our Revitalization Project, our lmagine fundraising campaign aims to raise
$100,000 by March 31", 201 1 . We would appreciate your consideration of our request
for support in the 2011 budget at a rate of $1 per resident.
lf you would like a presentation for your council during budget discussions, St. Thomas
Public Library representatives will be most pleased to attend at your convenience.
lf you would like more information on our Revítalization Project, please contact Heather
Robinson at the library, or for information on the campaign, contact Greg Grondin or
Terry Carroll.
We already partner with Elgin County Library on a number of initiatives, including the
Growing with Books project which provides a book and library card to families with
newborn babies, and we share, with Oxford County, an e-services specialist who is
developing virtual training for libraries in Ontario. We have also provided, and are
continuing to provide, technical assistance to each other on initiatives such as
downloading audio books, and digitization of archival material. We look fon¡rard to
working together in the provision of the best possible library services to all our residents.
Sincerely
ËTEIVH
DEC I 1 ?010
c /3
/ gz4*(
Greg Grondin
Co-Chair
lmagine Campaign
á/&
Co-Chair
lmagine Campaign
Correspondence dated December 17, 2010 from St. Thomas
Public Library regarding "Revitalization Project".
Page 113 of 159
Page 114 of 159
Å /¿
January l0,20ll
Municipal Property Assessment Corporation
Regional Assessment Ofhce
4380 V/ellington Road South
London ON N6E 342
Attention: Brenda Slater
Dear Ms. Slater
Re: 2010 Municipal Election- Preliminary List of Electors
Our Council has requested that concerns regarding the currency and accuracy of the
preliminary list of electors for the Municipality of Bayham for the recent municipal
election be brought to your attention.
As you are aware, there were over 200 additions / corrections / deletions required prior to
Bayham electors receiving a ballot. These requests for changes came from both property
owners and tenants. I'm sure this dilemma is not unique to Bayham.
Although MPAC and municipal staff strive to achieve better public satisfaction with the
resulting voters list, we still have much to accomplish in this regard and need to continue
in our joint eflorts to find and implement suitable solutions.
If you have any suggestions to obtain better customer satisfaction in this area, it would be
greatly appreciated.
Yours truly
Mrs. LyndaMillard, CMO
Clerk
File: C07
c20rt-002
Draft Letter addressed to Municipal Property Assessment
Corporation regarding "2010 Municipal Elelction - Preliminary List
Page 115 of 159
Page 116 of 159
I
THE CORPORATION OF THE M{JNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: January 10,2077
FROM: Clerk, Lynda Millard FILE: C.l2
SUBJECT z 201 I Committee/Board Appointrnents NUMBER : C2011 -00 I
Purpose: To provide information to assist Council in making appointmørts to Committees and
Boards.
Background: Appointments to the various boards and committees of Council are confirmed on
an annual basis.
Upon Council's direction, staffplaced a volunteer recruiftnent ad in the local newspapers and
posted it on municipal bulletins boa¡ds and website. There was a very limited response.
Staff Comments: The attached draft By-law 2011-001 confirms volunteers previously serving
and/or those willing to participate on the various boards and committees of Council for 2017.
rWilliam Underhill's term on the Property Standards Committee expired December 31/10. He
has been contacted and is willing to accept a further three-year term expiringin2013.
Former Mayor, Lynn Acre has indicated interest in appointnent to the Museums Bayham Board,
the rWind Interpretive Centre Workgroup and the Bayham Harbourfront Committee.
Ron Bradfield has indicated additional interest in appointment to the Wind Interpretive Centre
Workgroup.
Two applications have been received for the one position as member at large for the Community
Centres Committee. This will be forwarded to the Committee for recommendation back to
Council at the Februarymeeting.
Staff appointees maybe amended at Council's discretion.
2011 Council member appointments are to be confirmed. Council members should consider
whether other changes, if any, are in order.
Staff Report C2011-001 regarding "2011 Committee / Board
Appointments".
Page 117 of 159
Staff Report
c2011-001
Board & Committee Appointments
-7 _
Current Council members who were appointees in the previous term were as follows:
Community Centres Wayne Casier & Ed Ketchabaw
Community at Lar ge Member Paul Ens
Museums Bayham alternate Mark Taylor
Joint Otter Valley Utility Corridor and Recreation Trail Committee
Cenotaph Committee
Mark Taylor Ed Ketchabaw
alternate Mark Taylor
Bayham Historical Society alternate Ed Ketchabaw
Property Standards Committee Ed Ketchabaw
Harbourfront Committee Mark Taylor
Municþal/Bayham Chamber of Commerce Liaison Committee Mark Taylor
Recommendation:
'THAT Staff Report C2011-001 regardíng Committee / Boørd Appointments be receìved;
AND THAT By-law 2011-001, beíng a by-law to appoínt members to the various boørds and
commíttees of CouncìL, as dìscussed, be presented to Councílfor enactmenl"
Strateeic Plan Goals
Goal # 3
GoaI# 4
Goal # 6
Create a positive business atmosphere
Be dedicated to service excellence
Provide and encourage attractive lifestyle choices
Attachment By-law 201l-001
Staff Report C2011-001 regarding "2011 Committee / Board
Appointments".
Page 118 of 159
THE CORPORATION OT' TIIE MT'NICIPALITY OF' BAYIIAM
BY-LAW 2011-001
A BY.LAW TO APPOINT MEMBERS TO
BOARDS AND COMMITTEES OF'TITT' MI]MCIPALITY
WHEREAS the Council of the Municipality of Baytram is desirous to appoint persons to Boa¡ds and
Committees for the purposes of the Corporation;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it expedient to
appoint such persons by byJaw;
THN¡¡¡PORE TIIE COTJNCIL OF TIIE CORPORATION OF THE MUMCIPALITY OF
BAYHAM ENACTS AS F'OLLO\MS:
1. TIIAT tlre following persons be and are hereby appointed to act as mernbers of the following
Boards and Committees of the Municipality of Bayham:
(a) Committee of Adjustment
Responsibility of Council
Secretary-treasurer Planning Co-ordinator, Margaret Underhill
(b) Community Centres Committee
Vienna Lions Clubs Representative William Gheyse,n, or alternate
Süaffordville Lions Clubs Representative Roy Stewart or alternate
Community at Lar ge Members Vacant Diane Squires
Vienna Community Ce,ntre Manager Jacqueline B. Bootle (non-voting)
Straffordville Community Centre Managers Jackie DeClercq (non-voting)
Secretary & Staff Resource Lynda Milla¡d
(c) Cemetery Boards
Bayham Joint Cemetery Board
One rqtrese,ntative from each individual Cemetery Board (as appointed by each Board) plus
Council
Secretary & Staff Resource LyndaMillard
Staff Report C2011-001 regarding "2011 Committee / Board
Appointments".
Page 119 of 159
BlL20n -001 -2-Committee Appointments
Individual Cemetery Boards
StraffordvÍlle
Gerald Taylor / Al Stewart / William Underhill
Bre,nt Stewart, Perry Grant & Francis Underhill
Joe Neville / Murray Wisson & Jim Tait (Secretary-Treasurer)
Eden
James Tait (Secretary-Treasurer) / Hugh Howey / Herwin (Corþ) Ouellette
lorraine Backus / Ray Maddox
Calton
Robert Davies (Chairman) I Tracey Davies (Secretary-Treasurer)
Roger James / Stan James / Wilhelm Siemens / Isaak Banman /Peter Nuefeld
Peter Froese / Cheryl James
Guysboro
Elizabeth Ball (Chairmar) /YeraMay Dickfiout / Bonnie Ball Coelho /DanRayson
Emery Silvefhorn / Douglas Dennis / Joseph N DiclÍrout
Smuck
Robert Gregson (Chairman) Tom Godb y / J oan Gregson (Secretary-Treasurer)
Dobbie
George Scott / Mark Elliott lB.rad Swance/Jim Tupper
James Elliott (Secretary-Treasurer) / Redvers Conod (Chairman & Joint Board Rep)
BayhamWest
Larry Milmine (Chairman) / Ralph Carter (Secretary-Treasurer) / Edward Carter
Marlene Carter
Best (Corinth)
George Beard / George Beard Jr. I (Vacant)
(d) Museums Bayham Board
Three (3) year term (to expire 20Il): / ChuylPeters
Brian Masschaele @rofessional Heritage Facility Representative)
Three (3) year term (to expire 2012): Ron Bradfield / Jean'Woon / Mathew Schafer
Anna Schafer
Three (3) ]¡ear term (expires 2013): Bev Hickey / Ray Maddox (Bayham Historical Society
Representative / Charles Buchanan (Port Burwell Historical Society Representative) I L'ynn
Acre
Council Representative :Alternate:
Staff Report C2011-001 regarding "2011 Committee / Board
Appointments".
Page 120 of 159
BlL20tt-001 -3-Committee Appointments
StaffLiason / Resource Lynda Millard
(e) Joint Otter Valley Utility Corridor and Recreation Trail Commi6se
(Bayham / Tillsonburg)
/ (Alternate )Council:
StaffResource Kyle Knrger
(Ð Wind fnterpretive Centre Workgroup (reports dírectþ to Councìl)
Marnie Sebok / Ian Almond / Dennis Haggerty/Lynn Acre
Jim Wilgar/ Ron Bradfield / Mark Wales or alternate - Malatride Appointee)
(Bayham Council Representative)
StaffLiason/Resource Kyle Kruger
(g) Bayham Cenotaph Committee
William Gheysen / Rick Postill / Tom Kirkpatrick / Jackie Van Leeuwen
Andy Eveland
Council (or) Alternate
(h) Bayham Historical Society
Council (or) Alternate
(Ð Long Point Region Conservation Authority
(represe,nting Bayham & Malahide-term expires 2014)
Ed Ketchabaw
(i) Elgin Area Primary \ilater Supply System Joint Board of Management
(Representing Aylmer, Malahide & Bayham)
Jack Couckuyt, Mayor, Town ofAylmer (or)
Peter Barbour Councillor, Town of Aylmer (alternate)
(k) Port Burwell Secondary Water Supply System Joint Board of Management
Council Tom Southwick (or) Wayne Casier (alternate)
(l) Etdn Trans Canada Trail Committee
Council
Staff Report C2011-001 regarding "2011 Committee / Board
Appointments".
Page 121 of 159
B/L 20ll-001 -4-Committee Appointrnents
(m) Elgn Group Joint Police Services Board
Council Wayne Casier (the elected member representing Bayharn and Malahide
2010 - 2014 term represented by Bayham)
(n) Community Emergency Management Program Committee
Council (altemate)
CEMC / Fire Service Gordon Roesch
Transportation Company (Hazardous Materials) Sean Cammaert (Future Transfer)
(oÐ
Industry (Hazardous Materials)
Public V/orks Deparbnent
WaterAMaste Water Department
Economic Development
Land Use Planning
Conservation Authority
MNRÆrovincial Parks
O.P.P. Operations Manager
Andrew Sebok (Underhill Farm Supply)
Gerry LeMay (or alternate)
Edwa¡d Roloson
Kyle Kruger
Margaret Underhill
Cliff Evanitski (or altemate)
Pa¡k Manager (or alternate)
Kyle Cronk (or alternate)
(o) Property Standards Committee for terms to expire as follows:
Council Member
November 30,2014
Rate,payer Mernbers
December 3l,20ll AliceVallee
Decernber 31,2012 Jim Hevenor
Decenrber 31,2013 William Underhill
Secretary Brenda Gibbons
(p) Harbourfront Committee (reports dírecþ to Councíl - 9 mernbers)
Brenda Martin / Doug Lester i Ray Talbot / Ron Bradfield / Ron Flick
CraigGregson / Barry Wade / Lynn Acre
Council Representative (1 or more) /
Staff support Ed Bradfi eld
(q) MunicþaUBayham Chamber of Commerce Liaison Commiflss
Council Representatives (2) :
Staff Report C2011-001 regarding "2011 Committee / Board
Appointments".
Page 122 of 159
B/L 2011-001 Committee Appointments
(r) Aylmer & Area Chamber of Commerce Economic Development Liason Committee
Council Representative:
(Ð Elgrn Municipal Association
Municipal Representative: Leann Walsh
2. TIIAT the Mayor be ex-officio mernber of any committee and have the rights of any regulm
committeemernbeç
3. THAT the term of these appoinfinents shall be for a one-year term, excqlt the Joint Police
Services Boa¡d and the Long Point Region Conservation Authority representative for
Bayham & Malahide which shall be for a term ending December 31,2014, and that
appointees shall remain in office until respective successors are appointed by Council;
4. TIIAT appointnørts By-law 2010-001, and all amendments thereto, be repealed;
5. THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AI\D THIRD TIME AND FINALLY PASSED THIS ßnI DAY
OF JANUARY 2OII.
-5-
MAYOR CLERI(
Staff Report C2011-001 regarding "2011 Committee / Board
Appointments".
Page 123 of 159
Page 124 of 159
THE CORFORATION OF TIIE MI.]MCIPALITY OF BAYTIAM
BY-LAW NO. 2010-100
A PROVISIONAL BY.LAW TO PROVIDE FOR DRAINAGE \ryORKS
IN TTM MI.INICIPALITY OF BAYTIAM IN TTM COUNTY OF ELGIN
KNOWN AS TTM BARTLEY MTJMCIPAL DRAIN
WTIEREAS the requisite number of owners have petitioned the Council of the Municipality of
Bayham in the county of Elgin in accordance with Section #4 of the Drainage Act, R.S.O.1990,
requesting that the following lands and roads be drained by drainage works:
o Part Lots 6 - 9, Concessions 8 & 9, Municipality of Bayham
AND WIßREAS, the Council of the Municipality of Bayham has procured Engineer Report
No. 209138, prepared by Spriet Associates, dated August 31,2010, which is attached hereto as
Schedule t'At', and forms part of this By-I-aw.
AND WIIEREAS the estimated total cost of reconstructing the drainage worls referred to as the
Bartþ Municipal Drain is $45,330.00 and is to be paid directly to the contractor by the affected
landowners Abraham Peters and Emma Peters (Assessment Roll #3441-000{05-0230t) as the
subdividers of the proposed lots for which this drain is required;
AND WIßREAS $0.00 is the amount to be contributed by the Municipalþ of Bayham for
administration costs/roads assessment associated with the reconstruction of the drainage works
known as the Bartley Municipal Drain;
AND WIIEREAS the Council is of the opinion that the drainage of the area is desirable and a
revised assessment schedule for future maintenance is needed;
NOW THEREFORE the Council of the Municipality of Bayham enacts as follows:
1. Engineer Report No. 209138, dated August 31, 2010 and attached hereto, is hereby
adopted and the drainage works and assessment revision as therein indicated and set forth
are hereby authorized and shall be completed in accordance therewith.
2.L The Corporation of the Municipality of Bayham may borrow, on the credit of the
Corporation, the amount of $45,330.00, being the amount necessary for reconstruction of
the drainage works.
2.2 The Corporation may arrange for the issue of debentures on its behalf for the amount
borrowed less the total amount of,
(a) grants received under Section #85 of the Act;
O) commuted payments made in respect of lands and roads assessed within the
municipality;
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 125 of 159
3.
4.
5.
By-law No. 2010-1ü)-2-November 4r 2010
(c) monies paid under Subsection #6I(3) of the Act; and
(d) monies assessed in and payable by another municipality, and
such debentures shall be made payable within five (5) years from the date of the
debenture and shall bear interest at a rate not higher than the rate charged by a chartered
bank of Canada.
A special equal rate suffrcient to redeem the principal and interest on the debentures shall
be levied upon the lands and roads as set forth in the attached Schedule "4" to be
collected in the same Íunner and at the same time as other taxes are collected in each
year for five (5) years after the passing of this by-law.
For paying the amount of $45,330.00 being the amount assessed upon the lands and
roads belonging to or controlled by the municipality, a special rate suffrcient to pay the
amount assessed plus interest thereon shall be levied upon the whole rateable propefy in
the Municipality of Bayham in each year for five (5) years after the passing of this
Provisional By-law to be collected in the same nunner and at the same time as other taxes
are collected.
All assessments of $250.00 or less are payable in the first year in which the assessment is
imposed.
This ByJaw comes into force on the passing thereof and rnay be cited as the "Bartley
Municipal Drain'.
READ A FIRST AND SECOND TIME this 4h day of November 2010.
Provisionally adopted this 4h day of November 2010.
CLERK
READ A THIRD TIME AND FINALLY PASSED this day of 2010.
MAYOR CLERK
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 126 of 159
COURT OF REVISION - MT]NICIPALITY OF BAYIIAM
Take notice that the Court of Revision of the Corporation of the Municipality of Baytram for
considering and determining ofAppeals to the said Court of Revision to the Assessment of
By-law #2010-100 will be held in Council Chanrbers at THE BAYHAM MTTNICIPAL
OITICE in Süaffordville on Decernber 2,2010 at 8:00 p.m. All notices of assessment appeal
by an owner shall be served on the Clerk of the Municipality AT LEAST 10 DAYS PRIOR to the
first sitting of the Court.
Date of mailing Ò
CLERK
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 127 of 159
BARTLEY DRA¡N
Municipality of Bayham
SPRIET
ASSOCIATES
ENGINEERS &ABCHITECTS
155 York Sueet
London, Onlario lsA 148
Tel. (519) 672-4'100
Fa.x (519) 'ßXl-C151
E-mâ¡ I MAI.@SFREÍ.ONCA
Job No. 209138 August 31,2010
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 128 of 159
London, Ontario
August 31,2010
BARTLEY DRAIN
Municipality of Bayham
To the Mayor and Council
of the MunicÍpality of Bayham
Mayor and Council:
We are pleased to present or report on the reconstruction of the Bartley Municipal Drain
serving parts of Lots 6-9, Concessions I and 9 in the Municipality of Bayham.
AUTHORIZATION
This report was prepared pursuant to Section 78 of the Drainage Act. lnstructions were
received from your Municipality with respect to a motion of Council in accordance with Section I
of the Drainage Act. The work was initiated by a request signed by an affected landowner.
HISTORY
The Bartley Drain was last reconstructed pursuant to a report submitted by
J.R. Spriet, P.Eng. dated June 20, 1978 and consisted of the reconstruction and extension of the
Bartley Drain. The work contained approximately 332 lineal feet of open ditch and approximately
3685 lineal feet of concrete tile ranging in size from 6" to 12" in diameter.
EXISTING DRAINAGE CONDITIONS
A site meeting was held with respect to the project and through later discussions the
requesting landowner indícated he intended to build a residential subdivision in Lot 7,
Concession 8 and would require an improved outlet for the subdivisíon as well as the relocation of
a portion of the drain to accommodate potential lots.
It was also indicated that, as a condition of severance, a new Schedules of Assessment for
Maintenance should be prepared due to the numerous lot severances the developer has
undertaken in the past.
A field investigation and survey was completed and upon reviewing our findings, we note
the following:
. that the existing tile in the Bartley Drain from the open ditch in Lot 6, Concession I to
approximately the half lot line of Lot 7, Concession I will require relocating and upsizing
to today's standards
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 129 of 159
2
EXISTING DRAINAGE COND¡TIONS (cont'd)
preliminary design, cost estimates and assessments were prepared and an informal public
meeting was heldto review the findings and preliminary proposals. Further input and requests
were piovided by the affected owners at that time and it was decided to proceed with the report
based on this.
DESIGN CONSIDERATIONS
The proposed drain was designed, with respect to capacity, using the Drainage Coefficient
method contained in the "DRAINAGE GUIDE FOR ONTARIO", Publication 29 by the Ontario
Ministry of Agriculture, Food and Rural Affairs. The Drainage Coefficient defines a depth of water
that cán be iemoved in a 24 hour period and is expressed in millimeters per 24 hours. The
coefficient used for the Main Drain was 38mm.
We would like to point out that there have been indications of sandy soil conditions, but no
formal soil investigation has been made'
All of the proposed work has been generally designed an! snll] be constructed in
accordance with the óestct¡ AND coNSTRUcTloN cUIDELINES FoR WORK UNDER THE
DRAINAGE ACT.
RECOMMENDATIONS
We are therefore recommending the following:
. that the existing closed Bartley Drain be reconstructed from the open ditch in Lot 6 to
the east side of the proposed subdivision, a distance of 253lineal meters
. that the drain be constructed with sealed sewer pipe to prevent tree roots from entering
the drain
. that the drain be constructed on a crushed stone bedding with filter wrap to prevent the
drain from settling
. that the existing 300mm dia. tile drain installed under the 1978 report remain a
municipal drain irom the open ditch and across the lands of L. & A. Matthews (Roll.
No. 5-023-02) to serve as an overflow drain in times of severe flooding
. that the proposed outlet structure, stormwater management pond and storm drain along
Street 'A' tb be installed as part of the subdivision, be incorporated as part of the
municipal drain ànd be referred to as Branch 'B'
. that catchbasins be installed along the course of the drain to alleviate surface flows and
provide access to the drain
. that the existing Bartley Drain from Sta.0+076 to Sta.0+265 be officially abandoned
from municipal status pursuant to section 19 of the Drainage Act
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 130 of 159
3
RECOMMENDATIONS (cont'd)
ln accordance with the principals of Section M(2) of the Drainage Act, the existing surface
waterway along the route of the tile drain shall be part of the drainage works for future
maintenance. The width available for the waterway shall be equal to the maintenance working
width as noted on the Gontract Drawings.
We have reviewed the existing Schedules of Assessment for the Bartley Drain and found
them to be out-of-date and unfair due to property splits and changes in land use, the watershed
and drainage conditions. We therefore recommend that new schedules be included as part of this
report for future maintenance purposes.
ENVIRONMENTAL CONSIDERATIONS AND MITIGATION MEASURES
There are no significant wetlands or sensitive areas within the affected watershed area or
along the route of the drains. The proposed construction of the Bartley Drain includes quarry stone
outlet protection and suface inlets which greatly help reduce the overland surface flows and any
subsequent erosion. A temporary flow check of straw bales or silt fencing is to be installed in the
ditch downstream of the tile outlet for the duration of the construction.
SUMMARY OF PROPOSED WORK
The proposed work consists of approximately 263 lineal meters of 375mm (15") H.D.P.E.
plastic pipe including related appurtenances and the incorporation of 182lineal meters of 300mm
(12") to 525mm (21") storm drain.
SCHEDULES
Four schedules are attached hereto and form
Allowances, Schedule 'B' - Cost Estimate, Schedule
Schedule 'D' - Assessment for Maintenance.
part of this report, being Schedule 'A' -
'C' - Assessment for Construction and
Schedule 'A' - Allowances. ln accordance with Sections 29 and 30 of the Drainage Act,
allowances are þrovided for right-of-way and damages to lands and crops along the route
of the drain as defined below.
Schedule 'B' - Cost Estimate. This schedule provides for a detailed cost estimate of the
proposed work which is in the amount of $45,330.00. This estimate includes engineering
and administrative costs associated with this project.
Schedule 'C' - Assessment for Construction. This schedule outlines the distribution of the
total estimated cost of constructíon over the roads and lands which are involved.
Schedule'D'-AssessmentforMaintenance. lnaccordancewithSection3SoftheDrainage
Act, this schedule outlines the distribution of future repair and/or maintenance costs for
portions of, or the entire drainage works.
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 131 of 159
4
SCHEDULES (cont'd)
Drawing No. 1 , Job No. 209138 and specifications form part of this repod. They show and
describe in detail the location and extent of the work to be done and the lands which are
affected.
ALLOWANGES
DAMAGES: Section 30 of the Drainage Act provides for the compensation to landowners
along the drain for damages to lands and crops caused by the construction of the drain.
The amounts granted are based on the following:
a) for closed drain installed with wheel machine or backhoe - $1,833.00/ha.
This base rate is multiplied by the hectares derived from the working wídths shown on the
plans and the applicable lengths.
RIGHT-OF-WAY: Section 29 of the Drainage Act provides for an allowance to the owners
whose land must be used for the construction, repair, or future maintenance of a drainage
works.
For tile drains where the owners will be able to continue to use the land, the allowance
provides for the right to enter upon such lands, and at various times for the purpose of
inspecting such drain, removing obstructions, and making repairs. Also, the allowance
provides for the restrictions imposed on those lands to protect the right-of-way from
obstruction or derogation. The amounts granted for right-of-way on tile drains is based on
20% of value of the land designated for future maintenance. Therefore, the amounts
granted are based on $1,800.00/ha. These values are multiplied by the hectares derived
from the width granted for future maintenance and the applicable lengths.
ASSESSMENT DEFINITIONS
ln accordance with the Drainage Act, lands that make use of a drainage works are liable
for assessment for part of the cost of constructing and maintaining the system. These
assessments are known as benefii and outlet liability as set out under Sections 22 and 23 of the
Act.
BENEFIT as defined in the Drainage Act means the advantages to any lands, roads,
buildings or other structures from the construction, improvement, repair or maintenance of
a drainage works such as will result in a higher market value or increased crop production
or improved appearance or better control of surface or sub-surface water, or any other
advantages relating to the betterment of lands, roads, buildings or other structures.
OUTLET liability is assessed to lands or roads that may make use of a drainage works as
an outlet either directly or indirectly through the medÍum of any other drainage works or of
a swale, ravine, creek or watercourse.
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 132 of 159
5
ASSESSMENT DEFINITIONS (cont'd)
ln addition, a Public Utility or Road Authority shall be assessed for and pay allthe increased
cost to a drainage works due to the construction and operation of the Public Utility or Road
Authority. This may be shown as either benefit or special assessment.
ASSESSMENT
We assess the entire cost of this report to the developer of the Subdivision, A. & E. Peters
(Roll No. 5-023-01). lt is to be noted that the cost of this report is not eligible for the Provincial
Agricultural Grant.
MAINTENANCE
Upon completion of construction, all owners are hereby made aware of Sections 80, 82 and
83 of the Drainage Act which forbid the obstruction of, damage or injury to, and pollution of a
municipaldrain.
After completion, the entire Bartley Drain including the existing drain installed under the
1 978 report shall be maintained by the Municipality of Bayham at the expense of all upstream lands
and roads assessed in Schedule 'D' - Assessment for Maintenance and in the same relative
proportions, until such time as the assessment is changed under the Drainage Act.
The above existing portions of the drain shallbe maintained in accordance with the grades
and dimensions set out in the plans and specifications contained in the report by
J.R. Spriet, P. Eng. dated June 20, 1978.
Respectfully submitted,
ASSOCIATES LONDON LIMITED
SJS
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 133 of 159
SCHEDULE 'A' - ALLOWANCES
BARTLEY DRAIN
Municipality of Bayham
ln accordance with Sections 29 and 30 of the Drainage Act, we determine the allowances payable
to owners entitled thereto as follows:
Section 29 Section 30
COTCeSSþtr¡ tOr nOL
MAIN DRAIN. CLOSED PORTION
6 5-020-10(4. & S. Burwell) $ 10.00 $ 20.00 $ 30.007 050-023-02(L. & A. Mathews) 120.00 220.00 340.00
I
I
I
8
I
7 Lot 4 - Severance - A. & E. Peters 50.007 Lot 7 - Severance - A. & E. Peters 10.007 Lot I - Severance - A. & E. Peters 190.00
50.00
10.00
190.00
TotalAllowances $ 380.00 $ 240.00 $ 620.00
TOTAL ALLOWANCES ON THE MAIN DRAIN - CLOSED PORTION $ OZO.OO
BFIANCH '' 8 "
I
I
7 Lot4-Severance-4.&E.Peters$ 120.00 $ $ 120.007 5-023-01(4. & E. Peters) 90.00 90.00
TotalAllowances $ 210.00 $ $ 210.00
TOTALALLOWANCES ON THE BRANCH " 8 "
TOTAL ALLOWANCES ON THE BARTLEY DRAIN
$ 210.00
$ 830.00
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 134 of 159
SCHEDULE'B' - COST ESTIMATE
BARTLEY DRAIN
Municipality of Bayham
We have made an estimate of the cost of the proposed work which is outlined in detail as
follows:
MAIN DRAIN - CLOSED PORTTON (CONSTRUGTION)
One 6 meter length of 550mm dia., 2.Omm thickness aluminized outlet pipe (with rodent
gate):
Supply
lnstallation at tile outlet with quarry stone rip-rap protection around pipe and
across end of ditch (Approx. 6m' quarry stone required)
lnstallation of the following sewer pipe on a crushed stone bedding:
247 meters of 375mm (15") H.D.P.E. Boss sewer pipe
Supply of the above listed pipe
Supply and delivery of 19mm crushed stone (Approx. 100 tonnes)
Supply and installthree 600mmx600mm standard catchbasins including grates, berms
and ditching
Supply and install one 1200mm dia. manhole at Sta.0+076
Cross connect existing drain with new manhole using 10 meters - 300mm H.D.P.E. pipe
on stone bedding
Restoration of lawn areas with imported topsoil and seed Sta.0+006 to Sta.0+076
Tile connections and contingencies
Allowances under Sections 29 and 30 of the Drainage Act
ADMINISTRATION
Survey, Plan and Report
Assistance and Expenses
Supervision and Final lnspection
TOTAL ESTIMATED COST $ 45,330.00
$ 600.00
$ 1,400.00
$ 9,300.00
$ 9,100.00
$ 1,800.00
$ 2,700.00
$ 2,700.00
$ 1,000.00
$ 1,500.00
$ 1,000.00
$ 830.00
$ 11,230.00
$ 670.00
$ 1,500.00
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 135 of 159
SCHEDULE'C' - ASSESSMENT FOR CONSTRUCTION
BARTLEY DRAIN
MuniciPalitY of BaYham
Job No. 209138 August 31,2010
We assess the entire cost of this report to the Developer, A. & E. Peters
owner of property Roll No. 5-023-01
TOTAL ASSESSMENT ON THE BARTLEY DRAIN $45,330.00
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 136 of 159
SCHEDULE 'D'- ASSESSMENT FOR MAINTENANCE
BARTLEY DRAIN
Municipality of Bayham
Job No. 209138
HECTARES
CON. LOT AFFECTED ROLL No. (OWNER)
August 31,2010
PERCENTAGE OF
MAINTENANCE COST
MAIN DRAIN. OPEN PORTION
I*8
*B
*8
*B
*8
*8
*8
*8
*8
*8
*8
I*8
*8
I
I*8
*8
I
'9*9
I
6 0.81
7 0.66
7 0.13
7 0.61
7 0.40
7 0.38
7 0.38
7 0.40
7 0.11
7 0.10
7 0.09
7 0.40
7 6.81
7 1.10
I 0.83
8 0.12
8 2.41
8 0.77
8&9 5.43
8&9 1.34
9 2.71
9 1.04
I 2.38
20.20 olo
1.20
0.30
1.30
1.00
1.00
1.00
1.00
0.30
0.30
0.20
1.00
11.30
2.30
1.80
0.30
4.10
1.60
9.20
2.30
6.90
2.20
=1'3:===
::::!-=
10.50 7o
11.80
='j::===
25.2 To
5-020-10(4. & S. Burwell)
050-023-02(1. & A. Mathews)
050-023-04(J. Ham)
Lot 4 - Severance - A. & E. Peters
Lot 5 - Severance - A. & E. Peters
Lot 6 - Severance - A. & E. Peters
Lot 7 - Severance - A. & E. Peters
Lot 8 - Severance - A. & E. Peters
5-023-40(D. Haines & K. Emerson)
5-023-08(K. Emerson)
5-023-10(D. & B. Patterson)
5-023-05(R. Stafford)
5-023-01(4. & E. Peters)
5-023-20(The Corinth Mennonite Curch)
5-027 -29(Mennonite Church in Christ)
5-029-01(D. & G. Holden)
5-025(P. Fehr)
5-031-02(8. L'Etoile)
5-031(U. & L. Vantyghem)
5-031-04(J. & R. Tresselaar)
5-085-01(Future Transfer Co. lnc)
5-085(T. & J. Cox)
5-08È1O(Donck Farms Ltd.)
TOTAL ASSESSMENT ON I-ANDS
Eden Line 1.09
Highway No. 3 1.75
Street'A' 0.38
County of Elgin
Ministry of Transportation
Municipality of Bayham
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT FOR MAINTENANCE OF
MAIN DRAIN . OPEN PORTION 100.0 %
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 137 of 159
10
SCHEDULE 'D'- ASSESSMENT FOR MAINTENANCE (Cont'd)
BARTLEY DRAIN
Municipality of Bayham
HECTARES PERCENTAGE OF
CON. LOT AFFECTED ROLL No. (OWNER) MAINTENANCE COST
MAIN DRAIN - CLOSED PORTION
*8
*8
*8
*8
*8
*8
*8
*8
"8*8
*8
I
'8*8
I
I*8
'8
I
'9*9
I
7 0.61
7 0.13
7 0.61
7 0.40
7 0.38
7 0.38
7 0.40
7 0.11
7 0.10
7 0.09
7 0.40
7 6.81
7 1.10
8 0.83
I 0.12
I 2.41
I 0.77
8&9 5.43
8&9 1.34
I 2.71
9 '1.04
I 2.38
2.20 o/o
0.60
0.70
0.20
0.20
0.20
2.',|0
0.60
0.60
0.60
0.30
11.10
2.20
1.90
0.20
7.40
1.60
15.70
5.90
12.40
3.00
=:11==
:::=!=
'12.60 0/o
9.90
=lÍl==
!]-:2=!=
050-023-02(1. & A. Mathews)
050-023-04(J. Ham)
Lot 4 - Severance -4. & E. Peters
Lot 5 - Severance - A. & E. Peters
Lot 6 - Severance - A. & E. Peters
Lot 7 - Severance - A. & E. Peters
Lot 8 - Severance - A. & E. Peters
5-023-40(D. Haines & K. Emerson)
5-023-08(K. Emerson)
5-023-10(D. & B. Patterson)
5-023-05(R. Stafford)
5-023-01(4. & E. Peters)
5-023-20(T he Corinth Men nonite Curch)
5-027 -20(Mennonite Church in Christ)
5-029-01(D. & G. Holden)
5-025(P. Fehr)
5-031-02(8. L'Etoile)
5-031(U. & L. Vantyghem)
5-031-04(J. & R. Tresselaar)
5-085-01(Future Transfer Co. lnc)
5-085(T. & J. Cox)
5-086-1 0(Donck Farms Ltd.)
TOTAL ASSESSMENT ON LANDS
Eden Line
Highway No. 3
Street 'A'
County of Elgin
Ministry of Transportation
Municipality of Bayham
1.09
1.75
0.38
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT FOR MAINTENANCE OF
MAIN DRAIN. GLOSED PORTION 100.0 %
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 138 of 159
SGHEDULE 'D'- ASSESSMENT FOR MAINTENANCE (Cont'd)
BARTLEY DRAIN
Municipality of Bayham
HECTARES PERCENTAGE OF
CON. LOT AFFECTED ROLL No. (OWNER) MAINTENANCE COST
BFÙANGH " B "
II
*8
*8
*8
*8
*8
*8
*8
*8
*8
I
7 0.61
7 0.40
7 0.10
7 0.12
7 0.32
7 0.11
7 0.10
7 0.09
7 0.06
7 1.69
'11.60 %
9.50
4.00
3.50
3.40
0.30
0.30
0.30
0.10
37.20
70.2 %
--======
29.80 %
29.8 o/o
=======
Lot 4 - Severance - A. & E. Peters
Lot 5 - Severance - A. & E. Peters
Lot 6 - Severance - A. & E. Peters
Lot 7 - Severance - A. & E. Peters
LotS-Severance-A. & E. Peters
5-023-40(D. Haines & K. Emerson)
5-023-08(K. Emerson)
5-023-10(D. & B. Patterson)
5-023-05(R. Stafford)
5-023-01(4. & E. Peters)
Street'A'
TOTAL ASSESSMENT ON LANDS
0.38 Municipality of Bayham
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT FOR MAINTENANCE OF
BFIANCH " B "
Note: All the above lands noted with an asterik are classifled as Non-agricultural
100.0 %
By-Law 2010-100 A Provisional By-Law to provide for
Drainage Works (Bartley Municipal Drain - Third Reading)
Page 139 of 159
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9
TIIE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LAW 20t 1-001
A BY.LAW TO APPOINT MEMBERS TO
BOARDS AND COMMITTEES OF TIIE MTJNICIPALITY
WHEREAS the Council of the Municþality of Bayham is desirous to appoint persons to Boards and
Committees for the purposes of the Corporation;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it expedient to
appoint such persons bybyJaw;
TIIEREFORE THE COTINCIL OF TIIE CORPORATION OF TIIE MT]NICIPALITY OF'
BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the following persons be and are hereby appointed to act as mernbers of the following
Boards and Committees of the MunicipalityofBayham:
(a) Committee of Adjustment
Responsibility of Council
Secretary-treasurer Planning Co-ordinator, Margaret Underhill
(b) Community Centres Committee
Council
Vienna Lions Clubs Representative William Gheysen, or alternate
Straf|ordville Lions Clubs Representative Roy Stewart or altemate
Community at Lar ge Members Vacant Diane Squires
Vienna Community Centre Manager Jacqueline B. Bootle (non-voting)
StrafFordville Community Centre Managers Jackie DeClercq (non-voting)
Secretary & Staff Resource Lynda Millard
(c) Cemetery Boards
Bayham Joint Cemetery Board
One representative from each individual Cemetery Board (as appointed by each Board) plus
Council
Secretary & Staff Resource Lynda Millard
By-Law 2011-001 A By-Law to appoint members (Boards &
Committees)
Page 141 of 159
B,lL2011-001 -2-Committee Appointments
Individual Cemetery Boards
Straffordville
Gerald Taylor / Al Stewart / William Underhill
Brent Stewart, Perry Grant & Francis Underhill
Joe Neville / Murray Wisson & Jim Tait (Secretary -Treasurer)
Eden
James Tait (Secretary-Treasurer) / Hugh Howey / Herwin (Corþ) Ouellette
Lorraine Backus / Ray Maddox
Calton
Robert Davies (Chairman) I Tracey Davies (Secretary-Treasurer)
Roger James / Stan James / \Milhelm Siemens / Isaak Banman / Peter Nuefeld
Peter Froese I Cheryl James
Guysboro
Elizabeth Ball (Chairman) / Vera May Dickhout / Bonnie Ball Coelho I Dan Rayson
Emery Silverthorn / Douglas Dennis / Joseph N Dickhout
Smuck
Robert Gregson (Chairman) Tom Godby I JoanGregson (Secretary-Treasurer)
Dobbie
George Scott / Mark Elliott lBrad Swance/ Jim Tupper
James Elliott (Secretary-Treasurer) / Redvers Conod (Chairman & Joint Board Rep)
BayhamWest
Larry Milmine (Chairman) / Ralph Carter (Secretary-Treasurer) / Edward Carter
Marlene Carter
Best (Corinth)
George Beard / George Beard Jr. /(Vacant)
(d) Museums Bayham Board
Three (3) year term (to expire 2071): I Chuyl Peters
Brian Masschaele (Professional Heritage Facility Representative)
Three (3) year term (to expire 2012): Ron Bradfield / Jean Woon / Mathew Schafer
Anna Schafer
Three (3) year term (expires 2013): Bev Hickey / Ray Maddox (Bayham Historical Society
Representative / Charles Buchanan (Port Burwell Historical Society Representative) / Lynn
Acre
Council Representative :Alternate:
By-Law 2011-001 A By-Law to appoint members (Boards &
Committees)
Page 142 of 159
BlL20tt-001 -J-Committee Appointments
StaffLiàson / Resource Lynda Millard
(e) Joint Otter Valley Utility Corridor and Recreation Trail Committee
@ayham / Tillsonburg)
/ (Altemate )Council:
StaffResource Kyle Kruger
(Ð Wind Interpretive Centre Workgroup (reports directly to Councíl)
Mamie Sebok / Ian Almond / Dennis HaggertylLynn Acre
Jim rü/ilgar / Ron Bradfield / Mark'Wales or alternate - Malahide Appointee)
(Bayham Council Representative)
Staff Liason / Resource Kyle Kruger
(g) Bayham Cenotaph Committee
\Milliam Gheysen / Rick Postill / Tom Kirþatrick / Jackie Van Leeuwen
Andy Eveland
Council (or) Alternate
(h) Bayham Historical Society
Council (or) Altemate
(Ð Long Point Region Conservation Authority
(representing Bayham & Malatride-term expires 2014)
Ed Ketchabaw
C) Elgin Area Primary'Water Supply System Joint Board of Management
(Representing Aylmer, Malahide & Bayham)
Jack Couckuyt, Mayor, Town of Aylmer (or)
Peter Barbour Councillor, Town of Aylmer (alternate)
(k) Port Burwell Secondary \Mater Supply System Joint Board of Management
Council Tom Southwick (or) Wayne Casier (altemate)
0) Etgln Trans Canada Trail Committee
Council
By-Law 2011-001 A By-Law to appoint members (Boards &
Committees)
Page 143 of 159
B/L 201l-001 -4-Committee Appointments
(m) Elgln Group Joint Police Services Board
Council Wayne Casier (the elected mernb€r representing Bayham and Malahide
2010 - 2014 term represented by Bayham)
(n) Community Emergency Management Program Committee
Council (or)(alternate)
CEMC / Fire Service Gordon Roesch
Transportation Company (Hazardous Materials) Sean Cammaert (Future Transfer)
Industry (Hazardous Materials)
Public Works Department
'WaterÆVaste Water Departrnent
Economic Development
Land Use Planning
Conservation Authority
MNRÆrovincial Parks
O.P.P. Operations Manager
(o) Property Standards Committee for terms to expire as follows:
Council Member
November 30,2014
Rate,payer Mernbers
Decernber 31,2071 Alice Vallee
December 3I,2012 Jim Hevenor
Decernber 31,2013 WilliamUnderhill
Secretary Brenda Gibbons
(p) Harbourfront Commiffee (reports dírectþ to Councíl - 9 members)
Brenda Martin / Doug Lester / Ray Talbot / Ron Bradfield / Ron Flick
Craig Gregson lBarry V/ade / Lynn Acre
Council Representative (l or more) /
Staff support Ed Bradfield
(Ð Municipal/Bayham Chamber of Commerce Liaison Committee
Andrew Sebok (Underhill Farm Supply)
Gerry LeMay (or alternate)
Edward Roloson
Kyle Kruger
Margaret Underhill
Cliff Evanitski (or altemate)
Park Manager (or altemate)
Kyle Cronk (or alternate)
Council Representatives (2):
By-Law 2011-001 A By-Law to appoint members (Boards &
Committees)
Page 144 of 159
BlL2011-001 Committee Appointments
(r) Aylmer & Area Chamber of Commerce Economic Development Liason Committee
Council Representative :
(s) Elgin Municipal Association
Municipal Representative: Leann Walsh
2. TIIAT the Mayor be ex-officio mernber of any committee and have ttre rights of any regular
committee mernber;
3. TIIAT the term of these appointments shall be for a one-year term, except the Joint Police
Services Board and the Long Point Region Conservation Authority representative for
Bayham & Malahide which shall be for a term ending December 31,2014, and that
appointees shall remain in office until respective successors are appointed by Council;
4. TIIAT appointrnents By-law 2010-001, and all amendments thereto, be repealed;
5. TIIAT this by-law shall come into force and take eflect upon final passing.
READ A FIRST, SECOI\D AI\D TIIIRD TIME AND FINALLY PASSED THIS 13M DAY
OF JANUARY 2OII.
-5-
MAYOR CLERI(
By-Law 2011-001 A By-Law to appoint members (Boards &
Committees)
Page 145 of 159
Page 146 of 159
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2011-002
BEING A BY.LAW TO AUTHORIZE TIIE MAYOR AIYD CLERK TO
EXECUTE AI\ AGREEMENT WITII VAN BREE DRÄINAGE &
BULLDOZING LTD. FOR TIIE PROVISION OF DRAINAGE WORKS
FOR THE BARTLEY MTTNICIPAL DRAIN IN THE MT]NICIPALITY OF
BAYHAM PT'RSUANT TO PROVISIONS OF TIIE DRAINAGE ACT,
CHAPTER D.17, R.S.O. 1990 AS AMENDED.
\ilIIEREAS the Council of the Municþality of Bayham deems it expedient to authorize
the Mayor and Clerk to enter into and execute a contract on behalf of the Municipality
for the provision of drainage works of the Bartley Municipal Drain based on and in
accordance with the terms and conditions of the tender accepted;
AND \ilHEREAS the Corporation of the Municipality of Bayham (the "Municþality'')
desires to enter into an agreement with VanBree Drainage & BulldozingLtd. for
construction of the Bartley Municipal Drain in accordance with the Contract as prepared
by Spriet Associates;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as
follows:
1. THAT the Municþality enter into and execute an agreement with VanBree
Drainage & Bulldozing Ltd. for construction of the Bartley Municipal Drain in
accordance with the Contract attached hereto as Schedule "4" and forming part of
this By-Law;
2. TIIAT the Mayor and the Clerk of the Municipality archereby authorized and
directed on behalf of the Municipality to execute all documents as may be
required to give effect to these presents.
3. THAT this by-law shall come into fulI force and effect upon final passing.
READ A FIRST SECOND AND THIRD TIME AND FINALLY PASSED THIS
13TH DAY oF JANUARY 2011.
Mayor
Clerk
By-Law 2011-002 A By-Law to execute an agreement
(Bartley Municipal Drain)
Page 147 of 159
Page 2 of 3
Revised November, 2000
TO: Mayor and Council:
RE: Construction of:
Sirs:
FORM OF TENDER AND AGREEMENT
FORM OF TENDER
Mrnininalitu of Ravham
The undersigned, having carefully examined the drawíngs, specifications and locat¡on of the work and understanding all
conditions hereby offers to enter into a contmct to construct the said work for the said Municipality, complete and ready for use
in accordance with drawings and specificat¡ons on file at he office of the Municipality or Engineer, which drawings and
specifications form the basis of the proposaf for the following pnces:
To Wit:
COVERED PORTION
1.
a) Supply of Materials
b) Supply of Labour and Equipment
Barllav Drain
SuFTotal
Plus H.S.T. 13%
TOTAL TENDER COVERED PORTION
We understand that the Municipality may accept tenders for the complete works or a portion thereof as set out above
and that the lowest or any tender may not necessarily be accepted.
The Tender shall enclose the followino:
or before
OFFERED ON BEHALF OF THE CONTRACTOR
L/'tu, /iE¿¿ 4Ez¡¿¿ç¿'
C O M PANY N AME:,þ...a,.. ¿3 a k.+. a.ç..a t +i á.. I /.. 2 . 7¿'z
ADDRESS:../a z -/.*).< e,¿e o zéo aa
.., /. *. n.*.,, s-. t.<.... 7. *;rz i 7 r.. 2 è,.'.. þ- n..r) r t "
ACCEPTED ON BEHALF OF THE MUNICIPALITY
M4YOR...........
c1ERK............
DATE...............
(Seal if lncorporated)(Seal)
By-Law 2011-002 A By-Law to execute an agreement
(Bartley Municipal Drain)
Page 148 of 159
Page 3 of 3
EXTENT OF WORK
BARTLEY DRAIN
Municipality of Bayham
Job No. 209138 August 31,2010
MA|N DRATN - CLOSED PORTTON (GONSTRUCTION)
One 6 meter length of 550mm dia., 2.0mm thickness aluminized outlet pipe (with rodent gate):
Supply beA L.S.
lnstallation at tile outlet with quarry stone rip-rap protectÍon around pipe and across end . ,¿ ¡a
of ditch (Approx. 6m' quarry stone requ¡red) o t5 L.S'
lnstallation of the following sewer pipe on a crushed stone bedding:
247 meters of 375mm (15) H.D.P.E. Boss sewer pipe
Supply of the above listed pipe
Supply and delivery of 19mm crushed stone (Approx. 100 tonnes)
Restoration of lawn areas with imported topsoil and seed Sta.0+006 to Sta.0+076
Supply and install three 600mmx600mm standard catchbasins including grates, berms and - a?oitòriiñs 4lê5 -- t.s.
Supply and instrall one 1200mm dia. manhole at Sta.0+076
ctÐ27¿Ð L.s.
3åäriÍ,liii"xistinsdrainwithnewmanholeusinsl0meters-300mmH.D.P.E.pipeon gg,'- ts.
/g¿a "- t.s.
NOTE: The Extent of Work is to be attached to the Tender Form.
¿.24¿¿ 4 4¿ è ¿2a: --¿.--s-.oè ¿"1'-¿'=
COMPANY NAME: /íe----ao¿¿^;ç z-..- .-¿2
ADDRESS:'7Ò 2 q - )-,.- --.-, -?z ,
TELEPHONENO: ^-/t - á ¿2 -36// FAXNO: s-z>-'-z¿.-7èac,
NOTE: This "Extent of Work" form has been prepared for the convenience of the Contractor and he is to use
this summary in conjunction with the plan and profile, tenderform and standard specifications available
from the Clerk to tender this project. ln case of any inconsistency or conflict between the drawings and
this "Extent of Work", the drawings shall take precedence over the "Extent of Work".
By-Law 2011-002 A By-Law to execute an agreement
(Bartley Municipal Drain)
Page 149 of 159
Page 150 of 159
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2011-003
A BY-LAW TO EXEMPT FROM TAXATTON, EXCEPT FOR LOCAL
IMPROVEMENTS AI\D EDUCATION PURPOSE, FOR A PERIOD NOT
EXCEEEDING IO YEARS, TIIOSE PREMISES ACTUALLY USED AND OCCUPIED
AS A CLUB HOUSE BY PERSONS WHO SERVED WITH TIIE ARMED FORCES OF
HER MAJESTY OR HER MAJESTY'S ALLIES IN AII'Y \MAR
\ilIIEREAS the Assessment Act R.S.O. 1990, c.A.3l (the Act) under Section 6.1 (1) (2)
provides that a municipality may pass by-laws exempting land used and occupied as a memorial
home, club house, or athletic gtounds by persons who served in the armed forces of His or Her
Majesty or an ally of His or Her Majesty in any war is exempt for taxation except for local
improvements and education purposes.
AND \MHEREAS the Royal Canadian Legion, Post Branch 524,located within the Corporation
of the Municipality of Bayham qualifies as a veteran organization of persons who served in the
Armed Forces of Her Majesty or Her Majesty's Allies in any war,
TIIEREFORE THE COT]NCIL OF THE CORPORATION OF THE MI]NICIPALITY
OF BAYIIAM ENACTS AS FOLLO\ilS:
1. TIIAT the Post Branch 524 of the Royal Canadian Legion located at 40 Wellington
Street, Port Burwell shall be 100% exempt from Municþal (lower tier) taxes, excqlt for
local improvements and school putposes, for a period not to exceed 10 years,
commencing with the year z}l},provided that an application is made to the Treasurer on
an annual basis.
2. THAT this byJaw come into effect commencing January 7,2010
READ A FIRST, SECOND AND THIRD TIME and finally passed this 13 day of January,
20fi..
MAYOR CLERI(
By-Law 2011-003 A By-Law to exempt from taxation (Royal
Canadian Legion Post Branch 524)
Page 151 of 159
Page 152 of 159
THE CORPORATION OF THE
MTINICIPALITY OF BAYIIAM
BY-LAW NO. 2011-004
A BY.LA\il TO PROVIDE FOR A¡[ INTERIM TAX LEVY
WIIEREAS Section 317 of The Municipal Act, 2001, Chapter 25, S.O. 2001, as amended,
provides for an interim levy for 20ll on the assessment of property in the municipality rateable
for local municipal purposes, subject to certain restrictions;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable and expedient that such a levy should be made;
TIIEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
1. That for the year 2011, the interim tax levying amounts to be levied, raised and collected
on all real property taxable within the residential, farmland, pipeline, multi-residential,
commercial and industrial classes, and liable to pay the same according to the last revised
assessment roll, shall be fifty (50) percent (%) of the total amount of annualised taxes for
municipal and school purposes levied on the property for the previous year, that is for the
year 2010.
2. The said interim tax levying amounts shall be due and payable in two instalments at the
Municipality of Bayham Office at 9344 Plank Road, Straffordville, on or before the
following dates:
FIRST INSTALMENT
SECOND INSTALMENT
Notice of such taxes due shall be sent by first class mail by the Tax Collector to those
persons or firms liable for the payment of taxes.
5. That a charge as a penalty of one and one-quarter per cent on the amount of any
outstanding taxes levied in2Dll shall be made on the first day of default and on the first
day of each calendar month thereafter in which default continues, until December 3l't
2011, and any such additional amount shall be levied and collected in the same manner as
if it had been originally imposed with and formed part of such levy.
6. That interest of one and one-quarter per cent on the amount of any taxes due and unpaid
after December 31, 2011, shall be charged on the first day of each calendar month
thereafter in which the default continues.
7. That taxes may be levied, in accordance with the provisions of this by-law on the
assessment of property that is added to the assessment roll after this byJaw is passed.
February 25,2011
May 27,2011
By-Law 2011-004 A By-Law to provide for an Interim Tax
Levy
Page 153 of 159
8. That the provisions of the Municipal Act with respect to the levy of the yearly rates and
the collection of taxes apply mutatis mutandis to the levy of rates and collection of taxes
under this by-law.
9. That this byJaw shall become effective as of the lst day of January, 2011.
READ A FIRST AI\D SECOND TIME this 13th day of January 2011.
READ A THIRD TIME AND FINALLY PASSED this 13th day of January 2011.
MAYOR CLERI(
By-Law 2011-004 A By-Law to provide for an Interim Tax
Levy
Page 154 of 159
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2011-005
BEING A BY-LA\il TO AUTHORIZE BORRO\üING
FROM TIME TO TIME TO MEET CURRENT
EXPENDITURES DURING THE FISCAL YEAR ENDING
DECEMBER 31, 201L.
WHEREAS the Municipal Act. 2001 S.O. 2001, Chapter 25, s.407, provides authority for a
council byJaw to authorize tønporaryborrowing, until taxes are collected, and until other
revenuss are received, to meet the current expenditures of the municþality for the year,
AND WHEREAS the total amount which maybe borrowed from all sources at any one time to
meet the current expenditures of the municipality, except with the approval of the Ontario
Municþal Board, is limited by Section 407 of the Municþal Act, 2001.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MTINICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
Borrowing
Authority
fnstruments
Lenders
Limit on
Borrowing
1) The head of council and the Treasurer are hereby authorized to
borrow from time to time by way of promissory note or bankers'
acceptance during the year 2011 (hereinafter referred to as the
curent year) such sums as may be necessary to meet, until the
taxes are collected, and until other revenues are received, the
current expenditures of the municipality and the other amounts that
are set out in section 407 of the Municipal Act, 2001.
2) A promissory note or bankers' acceptance made under Section I
shall be signed by the head of council or such other person as is
authorized by byJaw to sign it and by the Treasurer.
3) The lenders from whom amounts maybe borrowed under authority
of this by-law shall be the Royal Bank of Canada and such other
lender(s) and reserve funds of the municþality as may be
determined from time to time by resolution of the Council.
4) The total amount which maybe borrowed at any one time under
this by-law, together with the total of any similarborrowings that
have notbeen repaid, shall not exceed, from January lst until
september 30th of the current year, 50 percent of the estimated
revenues of the municipality as set forth in the estimates adopted
for that year. Such borrowing shall not exceed, from October 1st
until December 31st of the current yeat,25 percent of the said
estimated revenues of the municipality as set forth in the estimates
adopted for that year. For pu{poses of this by-law, the estimated
revenues of the municipality shall not include revenues derivable
or derived from
By-Law 2011-005 A By-Law to authorize borrowing to meet
current expenditures
Page 155 of 159
Borrowing
Documents
Required
'When
Estimates Not
Adopted
Charge on
Revenues
and
Directive to
Treasurer
Effective Date e)
s)
6)
7)
8)
(a) bonowings or issues of debentures, or
(b) a surplus, including arrears of levies, or
(c) a transfer from the capital fund, reserve funds or reserves.
The Treasurer shall, at the time when any amount is borrowed
under this byJaw, ensure that the lender is or has been furnished
with a certified copy of this by-law, a certified copy of the
resolution mentioned in Section 3 determining the lender if
applicable and a copy of the estimates of the corporation adopted
for the current year and also showing the total of any other
amounts borrowed from any and all sources under authority of
Section 407 ofthe Municipal Act, 2001 that have not been repaid.
If the estimates for the current year have not been adopted at the
time an amount is borrowed under this byJaw.
(a) the limitation on total borrowing shall be calculated for the
time being upon the estimated revenues of the municipality
as set forth in the estimated adopted for the previous year,
and
(b) the copy furnished under Section 5 shall show the nature
and amount of the estimated revenues of the municipality
as set forth in the estimates adopted for the previous year.
All or any sums borrowed under this by-law shall, with interest
thereon, be a charge upon the whole of the revenues of the
municþality for the curent year and for any preceding years as
when such revenues are received but such charge does not defeat
or affect and is subject to any prior charge then subsisting in favour
of any other lender.
The Treasurer is hereby authorized and directed to apply in
payment of all or any sums borrowed under this by-law, together
with interest thereon, all or any of the money hereafter collected or
received, either on account ofor realized in respect ofthe taxes
levied for the curent year and preceding years or from any other
source, which may lawfully be applied for such purpose.
This byJaw shall come into full force and effect upon date of
passing.
By-Law 2011-005 A By-Law to authorize borrowing to meet
current expenditures
Page 156 of 159
Read a first, second and third time and finatly passed this 13th day of January 2011.
MAYOR CLERK
By-Law 2011-005 A By-Law to authorize borrowing to meet
current expenditures
Page 157 of 159
Page 158 of 159
THE CORPORATION OF THE
MTINICIPALITY OF BAYHAM
BY-LA\il NO. 2011-006
A BY-LA\il TO CONFIRM ALL ACTIONS OF
THE COTINCIL OF TIIE CORPORATION OF
THE MT]NICIPALITY OF'BAYIIAM FOR THE
REGULAR MEETING HELD JAI\UARY I3,2OII
WHEREAS under Section 5 (l) of the MunicipalAct,2001 S.O. 2001, Chapter 21,thepowers
of a municipal corporation are to be exercised by the Council of the municþality;
AND WIIEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to .
be exercisedbybyJaw;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by byJaw.
THEREFORE THE COTINCIL OF THE CORPORATION OF THE MTINICIPALITY
OF BAYHAM ENACTS AS FOLLO\üS:
1. TIIAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held January 13,20ll is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. TIIAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and afüxing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 13th day of
Januaryr 20ll.
MAYOR CLERK
By-Law 2011-006 A By-Law to confirm all actions of Council Page 159 of 159