HomeMy WebLinkAboutAugust 13, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
August 13, 2009
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of council held July 16, 2009.
(b)Added Item(s)
4.DELEGATIONS
(a)7:15 p.m. - Wanda Hoshal regarding Estherville Cemetery
5.INFORMATION ITEMS
(a)Verbal update regarding Estherville Cemetery.
(b)Copy of resolution passed by Township of Woolwich June 30, 2009 regarding
"Development Charges".
File: C10
(c)Copy of resolution passed July 20, 2009 by Township of Huron-Kinloss regarding
"Giant Hogweed".
File: C10
(d)Copy of resolutions passed June 10, 2009 by City of Greater Sudbury regarding
"Employment Insurance Reform" and "Proposed Workplace Fatalities Family Bill of
Rights".
9-30
31
33
35-36
Page 1 of 265
Council Agenda August 13, 2009
Page
5.INFORMATION ITEMS
File: C10
(e)Correspondence dated July 15, 17, 28 and August 7, 2009 from Association of
Municipalities of Ontario regarding "Call for Applications for the Ontario
Transportation Demand Management Municipal Grant Program", "Government
Releases Draft Built Environment Standard Under the AODA for Public Review", "$7
Million for Drinking Water Stewardship Available", "AMO Encourages Municipalities
to Join the Count Me In! Community Challenge"and "Creating Jobs: Delivering Results
- 2nd Edition".
File: A01
(f)South West Local Health Integration Network Board of Directors highlights of
meetings held June and July 2009.
File: S08
(g)Correspondence dated July 6, 2009 from Friends of the Greenbelt Foundation with
results of public opinion poll and article regarding "range of possibilities found in
Ontario's Greenbelt".
File: A01
(h)Correspondence dated July 6, 2009 from Tillsonburg & District Multi-Service Centre
regarding "grant for Adult Basic Literacy program".
File: A01
(i)Correspondence dated June 9, 2009 from Long Point Region Conservation Authority
regarding "2008 audited financial statements".
File: A16
(j)Correspondence dated July 14, 2009 from Haldimand County Disaster Relief
Committee regarding "Donation Request - Grand River Flood 2009".
File: A16
(k)Correspondence dated June 30, 2009 from Stewardship Ontario regarding "Industry
funding for the Municipal Blue Box Recycling for 2009 Program Year".
File: E07
(l)Highlights from St. Thomas and Elgin County Community Profile: 2006 Demographic
Report provided by Elgin St. Thomas Public Health.
File: A01
37-45
47-49
51-70
71
73-85
87
89
91-97
Page 2 of 265
Council Agenda August 13, 2009
Page
5.INFORMATION ITEMS
(m)Announcement from The Forest Communities Program and partners regarding
"Canadian Forest Communities Conference 2009: Trends and Opportunities".
File: A04
(n)Invitation to preview the first Canadian showcase of "The Futures Game" being held
September 10, 2009.
File: A04
(o)Correspondence dated August 4, 2009 from Sport Alliance of Ontario regarding
"Ontario Games Program".
File: A01
(p)Copy of correspondence sent by Dalton McGuinty to Allan Lafontaine regarding
"proposed single sales tax".
File: A16
(q)News Release dated August 5, 2009 from Elgin County OPP regarding various
incidents.
File: P17
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2009-35 regarding Guenther Rezone to Remove Holding Provision.
File: D14.GUEN
1.PUBLIC MEETING
1.Public Meeting
(a)7:30p.m. - Rezoning Application: to change the zoning on a 17.5 hectare (43
acre) parcel of land from the Agriculture (A1) Zone to Agricultural -
Temporary 2 (A1-T2) Zone submitted by Gerhard and Maria Dyck.
2.Declaration of Pecuniary Interest and the General Nature Thereof
99
101
103
105-106
107-110
111-127
Page 3 of 265
Council Agenda August 13, 2009
Page
3.Staff Presentation
(a)Staff Report D2009-34 regarding Dyck Rezoning - Supplementary Farm
Dwelling.
File: D14.DYCK
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
(a)Corespondence and Notice of Drainage Works dated July 7, 2009 from Norfolk
County regarding "Winter Drain".
File: E09
(b)Staff Report PW2009-16 regarding Multi Use Tractor.
File: F18
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building permit report for month ending July 31, 2009.
File: P10
(b)Staff Memorandum regarding parking Issues - MNR Parking Lot and Addison Street.
File: P01
129-144
145-146
147-150
151
153-154
Page 4 of 265
Council Agenda August 13, 2009
Page
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(c)Staff Report P2009-022 regarding Appointment of By-law Enforcement
Officers. (deferred from July 16, 2009)
File: P01
(d)Request from Councillor Taylor regarding "Demonstration of Boat based rescue
service".
(e)Email correspondence dated July 17, 2009 from Valerie Donnell regarding "Beach
washrooms."
File: C13
(f)Elgin Group Police Services Board minutes of meeting held June 17, 2009.
File: C06
(g)Staff Report PW2009-12 regarding Straffordville Library Roof Repairs.
File: A20
(h)Staff Report C2009-015 regarding Edison Building Committee Requests.
File: C0
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #6837 to Cheque #6953 inclusive, except Cheques
#6923 and #6874 totaling $406,353.82 and Payroll Disbursements for the period
ending July 12 and July 26, 2009 totaling $62,323.30 and $61,999.27.
(b)Staff Report F2009-36 regarding Infrastructure Stimulus Fund - Not For Profit
Projects.
File: F11
(c)Request for use of Municipal sign regarding "Calton Hall Pork BBQ".
File: C13
(d)Staff Memorandum regarding Report C2009-14 - Cemetery Markers Glen Erie Line.
File: S09
(e)Staff Report C2009-016 regarding Marriage Officiant.
File: C13
155-157
159
161-164
165-170
171-175
177-194
195
197-198
199-201
203-205
Page 5 of 265
Council Agenda August 13, 2009
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(f)Staff Memorandum regarding Volunteer Recognition Night 2009.
File: M02
(g)Request from S.A.N.Y.A. (Spay And Neuter Your Animals) to use Municipal sign.
File: C13
(h)Request from Museum Board for Council to consider enhancing the existing tourism
signs to darken the word "discover" so that it more visible. (Deferred from July 16,
2009)
10.ENVIRONMENT
(a)Bayham Water Distribution System Quarterly Report for the period ending June 30,
2009 and Call Outs.
File: E08
(b)Bayham Small Municipal Non-Residential Wells Quarterly Report for the period
ending June 30, 2009.
File: E08
(c)Port Burwell Wastewater Treatment Plant Quarterly Report ending June 30, 2009
and Call Outs.
File: E05
(d)Staff Report H2009-08 regarding Temporary Operator - Water Infrastructure
Renewal Project.
File: E08
(e)Correspondence dated July 15, 2009 from Stantec Consulting Ltd. regarding
"Schedule B Class EA - Shore Protection at the Elgin Area Water Treatment Plant,
Port Stanley".
File: E08
11.COMMITTEE OF THE WHOLE
(a)In Camera.
207-208
209
211-216
217-219
221-222
223-225
227-242
Page 6 of 265
Council Agenda August 13, 2009
Page
11.COMMITTEE OF THE WHOLE
(b)Closed session minutes of the regular meeting of council held July 16, 2009.
(c)Confidential Memorandum regarding potential acquisition or disposition of land.
[Addenda]
(d)Confidential Memorandum and Draft By-Law regarding personal matter.
(e)Out of Camera.
12.BY-LAWS
(a)By-Law Z572-2009 A By-Law to further amend By-Law Z456-2003 (Dyck)
(b)By-Law Z573-2009 A By-Law to further amend By-Law Z456-2003 (Guenther)
(c)By-Law 2009-089 A By-Law to further amend By-Law 2007-059 (By-Law
Enforcement Officers)
(d)By-Law 2009-095 A By-Law to authorize the borrowing of money by way of
temporary advances to meet expenditures (Water Infrastructure Renewal Project)
(e)By-Law 2009-097 A By-Law to authorize the execution of an agreement
(Omega Contractors)
(f)By-Law 2009-098 A By-law to confirm all actions of Council
13.ADJOURNMENT
243-244
245-246
247
249-250
251-263
265
Page 7 of 265
Page 8 of 265
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, July 16, 2009
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zonning)
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, July 16,
2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor, Vy'ayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill, Public Works Manager Gerry LeMay,
Fire Chief / By-Law Enforcement Officer Paul Groeneveld, Treasurer Suzanna Dieleman Mantel
and Water / Wastewater Superintendent Ed Roloson were in attendance to present their respective
repofs.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of council held June 18, 2009.
2009-352
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT minutes of the regular meeting of Council held June 18, 2009 be
approved as circulated."
CARRIED IJNANIMOUSLY
(b) Minutes of the special meeting of council held June 29,2009.
2009-353
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the minutes of the special meeting held June 29,2009 be approved
as circulated."
CARRIED T.INANIMOUSLY
Page I of22
Minutes of the regular meeting of council held July 16, 2009...Page 9 of 265
Council Minutes July 16,2009
(c) Added Item(s)
There were no items added to the agenda.
4. DELEGATIONS
(a) 7:15 p.m. - Wanda Hoshal regarding Estherville Cemetery Item 5(a)
Mrs. Hoshal noted that Chris Ferguson has been appointed as Acting Compliance
Offrcer of the Cemeteries Regulation Unit of the Ministry of Small Business and
Commercial Services and has agreed to review the Estherville file.
She added that the Teall family of Digby Township in Nova Scotia has advised of
family burials in Estherville and members are quite concerned about the current
situation.
She questioned:
1. what was being done regarding the markers discovered offGlen Erie Line
and was advised of Staffreport under item 9(n) to be presented later in the
meeting.
2. what are Council's plans to address the cucumber grading site which opened
today and whether a padlock could be placed on the doors. She was
advised no, and that enforcement of the Municipal Zonngby-law would
proceed.
(b) 8:30 p.m. - Scott Campbell, Solicitor, regarding confidential correspondence
discussed in closed session. Item 11(g)
Moved by Councillor W Casier
Seconded by Councillor M Taylor
|'TIIAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 9:00 p.m. to discuss:
o advice that is subject to solicitor-client privilege, including
communications necessary for that purpose.'l
CARRIED UNANIMOUSLY
Moved by Councillor M Taylor
Seconded by Councillor W Casier
TTTIIAT the Committee of the Whole do now rise from the "In Cameratt
session at 9:35 p.m."
CARRIED LINANIMOUSLY
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Council Minutes July 16,2009
5. INT'ORMATION ITEMS
(a) Verbal update regarding Estherville Cemetery.
O) Copy of resolution passed June 23, 2009 by the County of Elgin regarding "Green
Energy Act".
File: C10 / 416
(c) Copy of resolution passed by the Township of Stirling-Rawdon regarding
"Municipal Drinking Water Licensing Plan".
File: C10
(d) Copy of resolution passed June 16, 2009 by the City of Welland regarding
"Improved ñrnding model to enswe access to medical and health services".
File: Cl0
(e) Copy of resolution passed June 3, 2009 by the Town of Innisfil regarding
"Ontario's 2009 Budget - Hannonized Sales Tax Affects Electricity Rates Starting
July 1,2010".
File: C10
(Ð Conespondence dated June 15, 23,30 and July 9,2009 f¡om Association of
Municipalities of Ontario regarding "Lnportant Report on Early Learning Signals
Direction Ontario Must Take for Future Prosperity", "Support for lnclusion of
Animals in Municipal Emergency Plans", "WDO Used Ti¡e Plan Comes Into Effect
September 1,2009u, "Municipal, Provincial, Federal, and Business Leaders
Working Together", 'AMO Report to Members on June 2009 Board Meeting",
"Count Me in Communþ Challenge Launch" and "Planning Act Survey".
File: A0l
(g) News Release dated May 14 and,25,2009 from Ted Arnott, MPP Wellington -
Halton Hills regarding "Liberals vote against protection for volunteer firefighters"
and "MPP Amott keeps up the fight for volunteer firefighters".
File: 416
(h) Correspondence dated húy 2,2009 from Mat Redsell regarding "actions of local
mrrnicipal council", additional correspondence regarding "P¡actical Star Gazingu.
File: C13
(Ð Interpretive Centre Workgroup draft minutes of meeting held June l7 , 2009.
File: C06
û) Edison Museum Building Committee draft minutes of meeting held June 17 , 2009.
File:C06
(k) Bayham Community Centres Committee draft minutes of meeting held April 30 and
June 25,2009.
Page3 of22
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Council Minutes July 16,2009
File: C06
0) Museums Bayham draft minutes of meeting held June 10, 2009.
File: C06
(Ð Cenotaph Committee draft minutes of meeting held June 25,2009.
File: C06
(n) Conespondence dated June I l, 2009 from Ministry of Agriculture, Food and
Rural Affairs regarding "Drains Action Working Group".
File: A16
(o) Elgin County OPP Media Release dated Jun 29109 regañng "Theft From Little
Beach - Port Stanley", "R.I.D.E. Programs Elgin County" and "Break and Enter to
Cottages in Port Stanley".
File: Pl7
(p) LAS Communication dated June 22,2009 regarding "Municipalities Will Save
35% Through Electricity Program Purchase".
File: aOl
(Ð Conespondence dated June 17, 2009 from Play Works regarding "The Youth
Friendly Community Recognition Program", (infonnation brochure available)
File: R06
(r) Conespondence dated Jwe25,2009 from Ministry of Natural Resources
regarding "Wildlife Rabies Control Operations".
File: A16
G) Conespondence dated June 15, 2009 from OMAFRA regarding "Ontario
Proposes New Rules For Green Energy Projects McGuinty Govemment Invites
Public Inputu.
File:416
(t) Lake Erie Region Source Protection Committee draft minutes of meeting held June
4,2009.
File: E00
(u) News Release dated July 3/009 from Grand River Conservation Authority
regarding "Province looking for public comment on discussion paper on drinking
water source protection".
File: E00
(v) Correspondence dated June 30, 2009 from Minister of Natural Resources
regarding "resolution to increase funding to conservation authorities".
File: A16
(w) Correspondence dated July 7,2009 from Municipal Employer Pension Centre of
Page 4 of22
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Council Minutes July 16,2009
Ontario regarding "OMERS Sponsors Corporation - Disposition of Conhibution
and Benefit Proposals".
File: F09
(x) Ontario Good Roads Association newsletter dated June 2009 regarding "Highlights
from the Board of Directors".
File: A0l
(y) Conespondence from Canada Mortgage and Housing Corporation regarding "The
Municipal Infrastructure Lending Program".
File: A16
(z) Conespondence dated July I l, 2009 from Sean Hurley regarding "More Ferry
Questions".
File: C13
(aa) Conespondence dated June 4, 2009 from Ontario Federation of Agriculture
regarding "visibility of 911 signs".
File: Al6
It was suggested that property owners be encouraged, through the municipal
newsletter, to ensure the 9- l- I signs on their properties a¡e kept visible.
2009-3s4
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT information items 5(a) through 5(aa) be received for information.fr
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
(a) Staff Report D2009-32 regarding Draft License System for Ref¡eshment Vehicles
Draft By-law 2009-086.
File: P09
2009-35s
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
*THAT Staff ReportD2009-32 regarding licensing refreshment vehicles be
received;
AI\D THAT Bylaw 2009-086 (section 9) be amended to include tacos and
similar fast foods;
AND THAT By-law 2009-086, as amended, being a By-law to License
Page 5 of22
Minutes of the regular meeting of council held July 16, 2009...Page 13 of 265
(b)
Council Minutes July 16,2009
Refreshment Vehicles, be presented to Council for enactment""
CARRIED UNANIMOUSLY
Draft By-Law 2009-088 being a by-law to adopt a road access and/or
water/sewer services pennit policy & procedure.
2009-3s6
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT By-Law 2009-088 being a byJaw to adopt a road access and/or
water/sewer services permit policy & procedure be presented to Council for
enactment.rr
CARRIED I.]NANIMOUSLY
Staff Report D2009 -29 regarding Peters' North Hall Subdivision Application.
File: DI2.PETERS
2009-357
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"TIIAT StaffReport D2009-29 regarding the Peters' North Hall
Subdivision application be received;
AND THÄT Council supports the 5Jot subdivision application in principle;
AND THAT Council request the Ministry of Municipal Affairs & Housing
consider including the following suggested conditions of draft approval:o a final stormwater management plan to be submitted to the
MunÍcipality and the Long Point Region Conservation
Authority for review and approvalo completion of any necessary applications under the
Draínage Act to provide a legal outlet for storm water use¡ submission of a linal lot grading and drainage plan to the
satisfaction of the Municipalityo provision of an adequate water supply necessary for fire
protection to the satisfaction of the Municipalityo that the subdivision agreement require the use of bio-filter
septic systems capable of rcducing thc nitrate levels; a
competent septic engineer shall design such systems and the
subdivision agreement require owners to have a service
(c)
Page 6 of22
Minutes of the regular meeting of council held July 16, 2009...Page 14 of 265
Council Minutes July 16,2009
contract to ensure that the system is operated properly.t'
Councillor Taylor noted his opposition to decisions made bøsed on
øssessment mapping not necessarþ being cotect and requested ø recorded
vote.
fnFuvour Oooosed
Mayor Acre Councillor Taylor
Councíllor Casìer
Deputy Mayor Evanítskí
Councillor Ketchabøw
Motion Carried on a recorded vote of 4 to I in favour
(d) StaffReport D2009-30 regarding Peters Consent Application E75l08.
File: D10.O9.PETERS
2009-358
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
*THAT StaffReport D2009-30 regarding Peters Consent Application
875/08 be received;
AND THAT the "Memorandum of Understanding" along with the Security
Deposit of $3ffi0 be acceptable to Council for the satisfying of the condition
of consent as per the Elgin County Land Division Notice of Decision for
Application 875/08 dated November 19,2008 pertaining to the
apportionment of assessment for drainage as per the Drainage Act
requirements;
AND THAT the Mayor and Clerk for the Municipality be authorized to
affix their signatures to said document."
Councillor Tøylor noted his opposítíon lo decìsions made based on
ussessment mapping not necessarily being coûecl however a ¡ecorded vote
was not reqaested"
CARRIED I.INANIMOUSLY
(e) Staff Report D2009-31 regarding Heckman Consent Application Fl2l09.
File: D10.09 HECKMAN
2009-3s9
Moved by Councillor W Casier
PageT of22
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Council Minutes July 16,2009
Seconded by Councillor E Ketchabaw
*THAT Staff Report D2009-31 regarding Consent Application E42109
Heckman be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance applicationß42109, submitted by Colin and
Teresa Heckman, be approved and is subject to:
1. $500 cash-inlieu ofparkland dedication fee
2. apportionment of assessment for drainage as per the Drøínage
Act
3. water quantity testing report meeting the Provincial standards4. water quality testing report for nitrates and bacteria content
meeting the Provincial standards5. lot grading plan
6. copy of a final suryey provided to the municipality."
CARRIED
1. PUBLIC MEETING
2009-360
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned to hold a Public Meeting pursuant to
the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meetins
(a) 7:30 p.m. - Rezoning Application: to change the zoning on a 5.9 hectare
(14.5 acre) parcel of land from Agriculture (Al) Zone and the Special
Agricultural (A2) Zone to a site-specific Agricultural (Al-##) submitted by
Otter's Edge Estates/Jammie Underhill Farms. File: D14.OTTR
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
3. Staff Presentation
(a) StaffReport D2009-28 regarding Otter's Edge Estates / Jammie Underhill
Fanns Rezoning.
File:DI4.OTTR
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Council Minutes July 16,2009
The Planning Co-ordinator advised that Jammie Underhill, Bruce Farnell,
solicitor for Mr. Underhill, and Derek Dudek, municipal planner, IBI
Group, were in attendance. She advised that Long Pont Region
Conservation Authority correspondence regarding their concerns had been
received and copied to Council after the agenda was published.
Mr. Dudek confirmed comments and concerns raised at the time of the
consent application. He noted that the MH zone permits the mobile home
park, however, development outside this zone, though not permitted, has
taken place over the years. Since the adoption of the Official Plan in 2001,
development requires an Offrcial Plan Amendment to provide site plan
control and servicing. The Long Point Region Conservation Authority has
flooding concerns regarding the proximity of havel trailers in the seasonal
campgrounds to the Big Otter Creek. Within the OP policies and the
amendment process, trailers would be required to be located outside the
flood areas for public protection and safety. Acceptance of the current
situation would set a precedent for building now and asking for permission
later.
4. Public Comments
Mr. Farnell commented that the consideration for severance including conditions
was granted without the requirement for an Oflicial Plan Amendment, adding that
the type ofuse has not been changed.
As the aerial photos do not identifr the boundaries, it is difficult to determine
whether there has been an increase in the size of the land being utilized even though
the number of sites has increased since 1960.
Mr. Farnell reminded Council that the rezoning application is made to satisff the
conditions set by the municipality as a requirement of the consent for severance and
consolidates the Mobile Home Park and Seasonal Campground properties.
Several Council members advised that they had attended the site and had concems
about the 100 year flood plain and development that has been taking place there.
D Dudek commented that much more information has been received than was
provided at the time of the consent application. Hazard lands and servicing issues
must be resolved before rezoning can take place.
M Underhill stated that Lot 12 has not been proven to have legal non-conforming
status. She added that the municipality must abide by its own and Provincial policy
rules and cannot rezone something that is illegally established.
Page9 of22
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Council Minutes July 16,2009
Michelle Doherly commented that she had purchased part of Lot 12 from Jammie
Underhill and wants the development to stay the same size as it already is.
5. Council Comments and Ouestions
There were no further comments or questions.
6. Adiournment
2009-361
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT the Public Meeting be adjourned at 8:10 p.m.rf
CARRIED I-INANIMOUSLY
7. Disposition of Item
2009-362
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT StaffReport D2009-28 regarding the Otter's Edge Estates and Jammie
Underhill Farms Ltd. rezoning application be received;
AND THAT the application to rezone a portion of the Otter's Edge Estates Ltd.
and Jammie Underhill Farms Ltd. properties to a site-specific Agriculture to
recognize an existing seasonal campground be deferred for further information."
CARRIED T]NANIMOUSLY
7. ROADS. AGRICTILTURE & DRAINAGE
(a) Staff Report PW2009-16 regarding Multi Use Tractor.
File: Fl8
2009-363
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT StaffReport PW2009-16 regarding Multi Use Tractor be received;
Page I0 of22
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Council Minutes July 16,2009
AND THAT Council authorize the acquisition of the Multi Use Tractor
from Joe Johnson Equipment Inc. of Ontario in accordance with the tender
submitted June 19, 2009 at a price of $89,012 plus taxes."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit Report for month ending June 30, 2009.
File: PlO
2009-364
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
rrTHÄT Building Permit Report for month ending June 30, 2009 be
received for information."
CARRIED IINANIMOUSLY
(b) StaffReport PR2009-15 regarding Straffordville Library Roof Repairs.
File:420
Council requested additional quotes for the installation of steel roofing.
2009-365
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT StaffReport PR2009-15 regarding Straffordville Library Roof
Repairs be deferred."
CARRIED UNANIMOUSLY
(c) StaffReport P2009-021regarding Shaffordville Fire Station Heating Unit.
File: Pl6
2009-366
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
" THAT Staff Report P2009 -021 regarding Straffordville Fire Station
Heating Unit be received;
AND TIIAT Staff be directed to proceed with replacement of the
Straffordville Station apparatus bays heating unit as per Randy Laur
Page ll of22
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Council Minutes July 16,2009
Burner Service quote ($10,630) and finance from the Fire Station and
Communications Infrastructure Reserve subject to; provision of a
certificate of insurance naming the Municipality of Bayham as an additional
insured, in the minimum amount of $2,000,000.00, and provision of a
W.S.I.B. clearance certificate or equivalent. "
CARRIED
(d) StaffReport P2009-022 regarding Appointrnent of By-Law Enforcement Ofïicers.
File: P01
This item was deferred.
(e) StaffReport P2009-23 regarding Emergency Management Program Second
Quarter Report.
File: P16
2009-367
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
*TIIAT Staff Report P2009-023 regarding the Emergency Management
Program Second Quarter Report for 2009 be received for information."
CARRIED UNANIMOUSLY
(Ð StaffReport P2009-024 regarding By-Law Enforcement Program - 2009 2nd
Quarter Report.
File: P16
2009-368
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT Staff Report2009-024 regarding the Bylaw Enforcement Program
2nd Quarter Report 2009 (Aprit lst- June 30th¡ ue received for
information."
CARRIED IJNANIMOUSLY
(Ð StafÊ
File: P16
Page 12 of22
Minutes of the regular meeting of council held July 16, 2009...Page 20 of 265
Council Minutes July 16,2009
2009-369
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"TIIAT Staff Report2009-025 regarding Fire Department activities for the
Second Quarter 2009 (April lst- June 30th¡ be received for information."
CARRIED UNANIMOUSLY
(h) Correspondence dated June 15, 2009 from Electrical Safety Authority regarding
"Advisory regarding identified public safety concerns with street lights" and
invitation to symposium on sheet lighting issues.
2009-370
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'TTHAT Correspondence dated June 15, 2009 from Electrical Safety
Authority regarding public safety concerns with street lights and
symposium on street lightÍng issues be received."
CARRIED TTNANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #664I to Cheque #6744 inclusive, totaling
51,167,236.23 and Payroll Disbursements for the period ending May 31, June 14
and June 28,2009 totaling $59,881.75, $115,259.50 and $60,713.25
respectively.
2009-371
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheque #66/-l to Cheque #6744 inclusive,
totaling 51,167,236.23 and Payroll Disbursements for the periods ending
May 31, June 14 and June 28,2009 totaling $59,881.75, $115,259.50 and
$60,713.25 respectively, be approved.rr
CARRIED I.INANIMOUSLY
(b) StaffReport W009-10 regarding Septage Receiving.
File: EOl
Page13 of22
Minutes of the regular meeting of council held July 16, 2009...Page 21 of 265
Council Minutes July 16,2009
2009-372
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report 82009-10 regarding Septage Receiving be received;
TIIAT the tender submitted by PK Construction Inc. be accepted;
AND THAT by-law 2009-091 being a byJaw to authorize the execution of
an agreement between the Municipality of Bayham and PK Construction
Inc. for the construction and installation ofa septage receiving facility at
the wastewater treatment plant be presented to Council for enactment;
AND THAT the provincial infrastructure fund be utilized for the septage
receiving facility."
CARRIED T.INANIMOUSLY
(c) Staff Report 82009-09 and E2009- 11 regarding Water lnfrastructure Project.
File:808
2009-373
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"TIIAT StaffReport 82009-11 regarding Water Infrastructure Project be
received;
TIIAT the tender submitted by Omega Contractors Inc. be accepted;
AND THAT staffbe directed to negotiate the final contract with Omega
Contractors Inc. based on the tender and to draft the necessary by-laws for
council's consideration."
CARRIED I.]NANIMOUSLY
(d) Staff Report F2009-34 regarding Financial Report for the period ending June 30,
2009.
File: F03
2009-374
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT StaffReport F2009-34 regarding Financial Report for the period
Page 14 of22
Minutes of the regular meeting of council held July 16, 2009...Page 22 of 265
Council Minutes July 16,2009
ending June 30,2ffi9 be received for information.rr
CARRIED UNANIMOUSLY
(e) St¿ff Report F2009-35 regarding Water Infrastructure Project Interim financing.
File: E08
2009-375
Moved by Councillor W Casier
Seconded by Councillor M Taylor
TTTHAT StaffReport F2009-35 regarding Water Infrastructure Project be
received;
AND THAT staff be dÍrected to set up interim financing with RBC and to
draft the necessary by-laws for council's consideration.r'
CARRIED T.TNANIMOUSLY
(Ð Staff Report F2009-33 regarding Playground Equipment.
File: Fl I
2009-376
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT StaffReport F2009-33 regarding Playground Equipment be
received;
AND TIIAT council direct staff to delay plans for the Vienna playground
equipment and reallocate the 2009 budget dollars to provide new
playground equipment in Eden."
CARRIED T.iNANIMOUSLY
(g) StaffReport C2009-013 regarding 2010 Election Voting & Questions.
File: C07
2009-377
Moved by Councillor W Casier
Seconded by Councillor M Taylor
*THAT StaffReport C2009-013 regarding 2010 Election Voting &
Questions be received;
AND THAT Staff be authorized to pursue a vote-by-mail election system
for implementation for the 2010 municipal election."
Page 15 of22
Minutes of the regular meeting of council held July 16, 2009...Page 23 of 265
Council Minutes July 16,2009
DEFEATED
(h) StaffReport D2009-27 regarding SWOOP 2010 Orthophotography Project.
File: D00 / L04
2009-378
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report D2009-27 regarding SWOOP 2010 Orthophotography
Project be received;
AND THAT Council authorize staff to submit a Letter of Intent to the
Ministry of Natural Resources for participation in the Southwestern
Ontario Orthophotography Project (SWOOP 2010) for imagery products."
CARRIED UNANIMOUSLY
(Ð Conespondence dated June 2009 from Canadian Union of Postal Workers
regarding "Deregulation".
File: A0l
2009-379
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
'TTHAT Correspondence dated June 2009 from Canadian Union of Postal
Workers regarding Deregulation be received."
CARRIED UNANIMOUSLY
() Draft By-Law 2009-049 being a by-law to authorize the renewal of an agreement
with Norfolk Disposal Services Limited.
2009-380
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
I'THAT By-Law 2009-049, being a by-law to authorize the renewal of an
agreement with Norfolk Disposal Services Limited, be presented to Council
for enactment rr
CARRIED UNANIMOUSLY
Page 16 of22
Minutes of the regular meeting of council held July 16, 2009...Page 24 of 265
(k)
Council Minutes July 16,2009
Conespondence dated June 19, 2009 regañing concerns from the Horticultural
Society about flower gardens at the Port Bunvell Cenotaph and email advising of
resignation of Shelley McGee from the Cenotaph Committee.
File: Cl2
2009-381
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
''THAT Correspondence dated June 19r 2009 regarding concerns from the
Horticultural Society about flower gardens at the Port Burwell Cenotaph
and email advising of resignation of Shelley McGee from the Cenotaph
Committee be received;
AND TIIAT By-Law 2009-092, being a by-law to amend By-Law 2009-006
beÍng a bylaw to appoint members to Boards and Committees of the
Municipality, by presented to Council for enactment.'f
CARRIED UNANIMOUSLY
Staff Report C2009-12 regarding Siltation Study - Port Burwell Harbour (defened
from Jun 18/09 meeting).
File: E10
2009-382
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THÄT StaffReport C2009-12 regarding Siltation Study - Port Burwell
Harbour be received;
AND THAT staff be authorized and directed to proceed with a formal call
for proposals for a Siltation Study for the Port Burwell harbour area."
CARRIED TINANIMOUSLY
Conespondence dated July 16, 2009 from Eden & A¡ea Community Centre
regarding "desire to continue operating Eden and Area Community Centre" and
StaffReport PR2009-14 regarding Eden Community Centre - Repairs and
Designated Substances defened from June 18/09 meeting.
File:420
Mrs. Kim Tait was in attendance regarding upgrades to the Eden & Area
Community Centre. It was noted that the local volunteer group would like to
undertake some of the repairs and questioned opportunities for grant funding
including Ontario Trillium Foundation (OTF) and the Joint Emergency
Preparedness Program (JEPP) funding. Mrs. Tait advised that they may have a
resource person trained in asbestos removal and will contact and provide
(l)
(Ð
Page l7 of22
Minutes of the regular meeting of council held July 16, 2009...Page 25 of 265
Council Minutes July 16,2009
infonnation to staff. The group feels that the centre is well used and would like
Council's support to keep it active.
Staff was requested to meet with the group to discuss priorities and prepare an
action plan.
2009-383
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT Correspondence dated July 16,2009 from Eden & Area
Community Centre regarding operation of Eden and Area Community
Centre be received;
AND THAT Staff be directed to meet with the Community Centre
Committee to discuss remediation options for the asbestos issue."
CARRIED UNANIMOUSLY
(n) StaffReport C2009-14 regarding Cemetery Markers - Glen Erie Line was
presented following the public meeting.
File: S09
The Administrator advised the County of Elgin has approximately $300,000 in
reserve for bank stabilization along the Glen Erie Line, however, has not yet
scheduled the work. A survey would be required to determine whether the markers
are within the road allowance or on private property. The cost to retrieve and
remove 5 (approximate) identified markers is estimated at $15,000. Re-location /
placement would be an additional cost. He added that there are no legal
requirements to proceed in any way regarding disposal, removal or re-location of
such markers.
Council discussed what would be the least intrusive method of removal, whether
they actually belong at the Estherville site, property ownership, re-location, survey,
who would be responsible for associated costs, involvement of affected families,
erosion, Long Point Region conservation Authority staffsupport and liabilþ.
Staff was requested to inquire whether the markers could be removed by a crane
and if so, the cost, and whether any groups or families were interested in
undertaking andJor supporting the project. Staff was also asked to cont¿ct the
adjacent property owner regarding access to the site.
2009-384
Moved by Councillor W Casier
Page 18 of22
Minutes of the regular meeting of council held July 16, 2009...Page 26 of 265
Council Minutes July 16,2009
Seconded by Councillor E Ketchabaw
"THAT StaffReport C2009-14 regarding Cemetery Markers - Glen Erie
Line be received for information."
CARRIED TINANIMOUSLY
(o) Request to investigate public parking at the lot behind the sewage treatment plant.
Councillor Taylor reported that access to the lot behind the sewage treatment plant,
the boardwalk and Addison Street has been restricted by Provincial Park staff. He
added that Addison Street residents have complained of being ticketed for parking
along the street. Persons, other than fishermen, wishing access to the park beach
are being charged for a parking pass / admission. C Taylor noted that weeds and
grass are 4 feet tall, 'ho trespassing" signage has been posted and the boardwalk is
blocked off. He requested details regarding ownership of the property and access
to the lake.
The Administrator advised that Park ofTicials are appointed and authorized by a
municipal by-law to ticket for specific parking issues on certain streets.
Ms. Kathleen Steel questioned whether the municipalþ is responding to complaints
from residents and was advised that the Property Standards / By-law Enforcement
Ofïicer has been responding.
Discussion included removal of no parking signs, installation of a new fence by Park
to discourage illegal parking, enforcement by municipal st¿ff or the OPP and
removal of parking restrictions on Addison Street. It was agreed that staff meet
with the Park Superintendent to seek common ground regarding the concerns
raised.
(p) Draft By-Law 2009-094 being a By-Law to authorize the execution of a
Government authorized requester agreement with the Ministry of Transportation of
Ontario.
2009-385
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT By-Law 2009-094, being a by-law to authorize the execution of a
government authorized requester agreement with the Ministry of
Transportation of Ontario, be presented to Council for enactment."
Page 19 of22
Minutes of the regular meeting of council held July 16, 2009...Page 27 of 265
Council Minutes July 16,2009
CARRIED UNANIMOUSLY
2009-386
Moved by Councillor M TaYlor
Seconded by Councillor W Casier
I'THAT in accordance with Section 12 of Procedural By-law 2002'93'
council shall deal with business until 11 pm. at its meeting of July 16'
2009."
CARRIED UNANIMOUSLY
(Ð Request from Museum Board for Council to consider enhancing the existing
tourism signs to darken the word "discover" so that it is more visible'
This item was defened until the next meeting.
10. ENVIRONMENT
(a) StaffReport E2009-010 regarding Infrastructure Preventative Maintenance.
File: E01
2009-387
Moved by Councillor W Casier
Seconded by Councillor M TaYlor
THAT Staff Report 82009-010 regarding Infrastructure Preventative
Maintenance and the summary of water and wastewater preventative
maintenance be received for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE \ilIIOLE
(a) In Camera.
2009-388
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT the Council do now rise to enter into an trln Camerat' Session of
Committee of the Whole at 11:39 p.m. to discuss:
Page20 of22
Minutes of the regular meeting of council held July 16, 2009...Page 28 of 265
Council Minutes July 16,2009
r a proposed or pending acquisition or disposition of land by the
municipality or local board;
. litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of council held June 18, 2009.
(c) Closed session draft minutes of Communþ Centres meeting held June 25,2009.
(d) Confidential Staff Report regarding potential acquisition or disposition of land.
(e) Confidential Staff Report regarding litigation or potential litigation.
(Ð Confidential memorandum regarding litigation or potential litigation.
(g) Delegation - 8:30 p.m. regarding advice that is subject to solicitor-client privilege
(h) Out of Camera.
2009-389
Moved by Councillor M TaYlor
Seconded by Councillor W Casier
"THA.T the Committee of the whole do now rise from the rrln camera"
session úl2z0l4.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2009-049 A By-Law to authorize the renewal of an agreement
(Norfolk Disposal)
(b) By-Law 2009-086 A By-Law to License refreshment vehicles
(c) By-law 2009-088 A By-Law to adopt a permit policy and procedure (road
access / water/sewer services)
(d) By-Law 2009-089 A By-Law to further amend By-Law 2007-059 (Appointment
of By-Law enforcement officers) No action
(e) By-Law 2009-091 A By-Law to authorize the execution of an agreement with
PK Construction Inc. (Septage receiving facility)
Page2l of22
Minutes of the regular meeting of council held July 16, 2009...Page 29 of 265
Council Minutes July 16,2009
(Ð By-Law 2009-092 A By-Law to further amend By-Law 2009-006 (Committee
Members)
(g) By-Law 2009-094 A By-Law to authorize the execution of a Government
authorized requester agreement (Ministry of Transportation)
2009-390
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT By-Laws 2009-049,2009-086, 2009-088, 2009-091' 2009-092 and
2009-094 be read a first, second and third time and finally passed.fl
CARRIED UNANIMOUSLY
(h) By-law 2009-093 A By-law to confinn all actions of Council
2009-39r
Moved by Councillor M TaYlor
Seconded by Councillor W Casier
"That confirming ByJaw 2009-093 be read a firsÇ second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
2009-392
Moved by Councillor M TaYlor
Seconded by Councillor W Casier
"TIIAT the Council meeting be adjourned at 12:03 a.m."
CARRIED UNANIMOUSLY
MAYOR CLERK
Page22 of22
Minutes of the regular meeting of council held July 16, 2009...Page 30 of 265
DATE:
TO:
SUBJECT:
( tÒ
The Gorporation of the Township of Woolwich
P.O. Box 158,24 Ghurch Street West
Elmira, Ontario N3B 226
Tel. (519) 669-1647 / Fax: (5r9) 669-1820
July 3, 2009
All Ontario Municipalities
Resolution to request support for a review of Chapter 27, Sec, 5(2) of the
Development Charges Acf 1997
On June 30, 2009, the Council of the Township of Woolwich passed the following resolution and
respectfully requests support for this resolution by all municipalities in Ontario:
WHEREAS development charges are collected fees levied on new development to help
pay for the infrastructure required to service growth;
AND WHEREAS development charges help finance capital projects that would otherwise
be financed through property taxes or other means;
AND WHEREAS Ghapter 27, Section 5 (2) of the Development Charges Acf 1997 states
that, "The capital costs, determined under paragraph 7 ol subsection (l), must be
reduced, in accordance with the regulations, to adjust for capital grants, subsidies and
other contributions made to a municipality or that the council of the municipality
anticipates will be made in respect of the capital costs";
AND WHEREAS municipalities in Ontario have recently been approved for grant funding
under the lnfrastructure Stimulus Fund and Building Canada Fund for capital works that
have development charge components;
AND WHEREAS municipalities are unable to collect that development charge component
when they receive funding from sources such as the lnfrastructure Stimulus Fund and
Building Ganada Fund;
NOW THEREFORE be it resolved that the Gouncil of the Township of Woolwich requests
the Ministry of Municipal Affairs to conduct a review of Ghapter 27, Section 5 (2) of the
Development Charges Act 1997 and make changes that would eliminate the requirement
for municipalities to deduct grant funding received from eligible portion of development
charges;
AND FURTHER that this resolution be foruvarded to The Honourable Jim Watson, Minister
of Municipal Affairs and Housing; Harold Albrecht, MP Kitchener-Conestoga; Leeanna
Pendergast, MPP Kitchener-Gonestoga; and to all municipalities in Ontario for support.
Copy of resolution passed by Township of Woolwich June 30, 2...Page 31 of 265
Page 32 of 265
the Corporation of the rownship of Huron-rinloss
P.O. Box 130
21 Queen St.
Ripley, Ontario
NOG2RO
Phone: (519) 395-3735
Fax: (519) 3954L07
E-mail : hurontwp@hurontel.on.ca
5
c-/ò
FILE:'100 resolutions
July 21, 2009
To All Ontario Municipalities
Copy of Resolution#224
Please find a copy of the resolution adopted by the Township of Huron-Kinloss Council at its July
20th, 2OOg session. We request your support.
GIANT 224HOGWEED /
Moved by Murray
Seconded by Abbott
WHEREAS the weed known as Giant Hogweed has been located in
numerous agricultural and residential locations throughout the Township
of Huron-Kinloss; and
WHEREAS Giant Hogweed can be a serious health haza¡d for humans
when in contact with the human skin and has been implicated as a
cause of severe dermatitis in a few susceptible individuals; and
WHEREAS Giant Hogweed is not defined as a noxious weed under the
Weed ControlAct R.R.O. 1990, Regulation 1096 and therefore any
immediate actions to rid the area of the weed by an appointed weed
inspector are limited;
NOW THEREFORE lT BE RESOLVED THAT Huron-Kinloss Council,
requests the Province of Ontario designate Giant Hogweed as one of the
plants in the Schedule R.R.O. 1990, Reg. 1096 under the Weed Control
Act so that immediate action to destroy by an appointed weed inspector
can be taken.
AND FURTHER THAT; this resolution be circulated to all municipalities
in the Province of Ontario, Minister of Agriculture Food and Rural Affairs,
AMO, MP, MPP, and the County of Bruce for their support.
Carried.
Copy of resolution passed July 20, 2009 by Township of Huron...Page 33 of 265
Page 34 of 265
City ofGreater Sudbury
Ville du Gmnd Sudbury
All Ontario Municipalities
July 6, 2009
Re: Emplovment lnsurance Reform
The following resolut¡on #2009-251 was passed by Council of the City of Greater
Sudbury on June 10, 2009:
WHEREAS a healthy unemployment insurance system is the most powerful of all
economic stabilizers. ln the recessions of the early 1980s and 1990s, Unemployment
lnsurance (Ul) prevented deeper, longer downturns and reduced the shock of job and
Gross Domestic Product losses;
AND WHEREAS we have entered a new economic crisis with a much weaker
Employment lnsurance (El) system that provides benefits to only 40 percent of the
unemployed; and there is a large regional discrepancy in El allocation that provides
uneven coverage to workers across the country, and leaves many with fewer numbers
of weeks and lower benefits;
AND WHEREAS the federal government stopped contributing to El and diverted El
premiums to other spending ($54 Billion between 1994 and 2007 instead of restoring El
benefits);
AND WHEREAS even the US government has shown leadership through major
improvements in the duration of Ul benefits and a universal benefit top-up as part of a
stimulus package to dealwith the crisis;
AND WHEREAS 350,000 Canadians have been laid off since last October, and Canada
currently has one of the least effective employment insurance systems and among the
highest rates of poverty and income inequality in the Western world;
AND WHEREAS there will be a negative fiscal impact on all municipalities if residents
are unable to access El benefits or otherwise maintain incomes during this economic
downturn, due to the increased reliance on locally provided social programs,
THEREFORE BE lT RESOLVED THAT the City of Greater Sudbury call upon the
Government of Canada to introduce the following changes to the Employment
lnsurance system:
360 hours to qualify for El benefits in all regions of Canada;
lncrease benefit duration to at least 50 weeks in all regions, and provide an
additional year of "Special Extension" benefits if national unemployment exceeds
6.5% - paid from federalgeneral revenues;
Extend El Part 1 benefits while a worker is in approved training;
lncrease benefits to at least 60% of normal earnings, using workers' 12 best weeks,
and raise the maximum;
Suspend the calculation of severance pay for receiving El benefits, and eliminate the
2 week waiting period.
AND THEREFORE BE lT FURTHER RESOLVED THAT this resolution be sent to the
Association of Municipalities of Ontario for distribution and support from all
municipalities in Ontario.
Yours truly
I llart
r<.-)
i-l i.)
PO BOX5OO STN A
2OO BRADY STREE"T
SUDBURYONP3A5P3
CPsOO SUCCA
2OO, RUE BRADY
SIJDBURY ON P3A 5P3
705-67r-2489
www,greatersudbury.ca
www.grandsudbury.ca
1.
2.
3.
4.
5.
tfb Angie Haché, Cíty Clerk
Copy of resolutions passed June 10, 2009 by City of Greater ...Page 35 of 265
Cityof Greater Sudbury
Ville du Grand Sudbury
July 6, 2009
All Ontario Municipalities
Re: Prooosed Workolace Fatalities Familv Bill of Riqhts
The following resolut¡on #2009-251was passed by Council of the City of Greater
Sudbury on June 10, 2009:
WHEREAS a Proposed Workplace Fatalities Family Bill of Rights would prov¡de
fundamental information to the family of victims of workplace fatalities and serious
injuries;
AND WHEREAS such Bill of Rights would ensure that:
l. Family members must have the right to designate a representative to act on
their behalf in all matters related to the investigation and any follow-up legal
actions related to the investigation.
2. Family members must be notified of all meetings, phone calls, hearings or other
communications involving the accident investigation team and the employer, and
be given the opportunity to participate in these events.
3. Family members must have the opportunity to recommend names of individuals
to be interviewed by the accident investigation team and to submit questions to
the investigators for response by the interviewees. Family members should be
given the access to all transcripts of interview, affidavits, or written statements
made by witnesses and others interviewed forthe investigation.
4. Family members must have the right to be kept routinely informed (no less than
once every 14 days) by the Minister of Labour and their investigators on the
progress of the incident investigation, including an estimate of when the
investigation will be completed.
5. Family members should have access to all documents gathered and produced
as part of the accident investigation, including records prepared by first
responders, police and Ministry officials. Information mentioning the deceased
family member's name and condition should not be redacted from documents
provided to family members. All fees related to the production of document
should be waived for family members.
THEREFORE BE lT RESOLVED THAT the Council of the City of Greater Sudbury
lends its full support to a Proposed Workplace Fatalities Family Bill of Rights;
AND FURTHER THAT this resolution be sent to the Association of Municipalities of
Ontario for distribution and support from all municipalities in Ontario; The
Honourable Peter Fonseca, Minister of Labour; The Honourable Rick Bartolucci,
Minister of Community Safety and Conectional Services, and France Gélinas, MPP
for Nickel Belt.
)
C r,>
POBOX5OO STNA
2OO BRADY STREE'T
SI,DBURY ON P3A 5P3
cP500 succA
2OO, RTJE BRADY
STJDBURY ON P3A 5P3
705471-2489
www. greatcrsudbury,ca
www.grandsxlbury.ca
Yours truly
I Uûrk
Angie Haché
Ci$ Clerk
Itb
Copy of resolutions passed June 10, 2009 by City of Greater ...Page 36 of 265
t
200 University Ave, Suite 801 Ã O ,
Toronto, ON M5H 3Co
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
FtrilJ
MEMBER COMMUNICATION ALERT No:09/055
To the attention of the clerk and council FoR MoRE TNFoRMAfloN coNrACr:
Juty 15, 200e ¡.1"å3 fri:#å,3füf. Poricv Advisor
Call for Applications for the Ontario Transportation Demand
Management (TDM) Municipal Grant Program
lssue: The Ministry of Transportation is now accepting applications for the 2009-2010 Ontario TDM
Municipal Grant Program: A Program to Encourage Cycling, Walking, Transit, and Trip
Reduction.
Background:
The grant program will provide financial assistance to Ontario municipalities for the development and
implementation of TDM plans, programs, and services that promote alternatives to driving alone. lnitiatives
funded through the grant program should do one or more of the following:
¡ Reduce the number of trips being made, especially during peak hours, through the use of incentives
and disincentives;. Reduce daily vehicle kilometres traveled within a specific geographic area;¡ Promote transit and provide incentives to increase transit ridership; and¡ Promote TDM best practices and build understanding of the benefits of TDM.
Details on the program are included in the invitation letter, along with copies of the Apolication Form and
Application Guidelines and Requirements, can be found on the AMO web site at
Program
The deadline for receipt of applications is Fridav October 2. at 5:00 p.m.
All completed application packages must be submitted either in person, by pre-paid courier or by registered
mail, to:
Ontario TDM Municipal Grant Program
Urban Planning Office
Transportation Planning Branch
Ministry of Transportation
30th Floor - Suite 3000
777 Bay Street
Toronto, Ontario MT A 2J8
Any questions regarding the program should be directed to the Ministry of Transportation's Urban
Planning Office at:
Tel: 416-585-7099 or 1-866-201-3207 (tollfree) - Email: TDMmunicipalgrantprogram@ontario.ca
This information is available in the Policy /ssues section of the AMO website atwww.amo.on.ca.
1-1 r¡un¡cipar¡îi:ïäii:'9'i
^Þ'lO
Correspondence dated July 15, 17, 28 and August 7, 2009 from...Page 37 of 265
-5
,4o t
200 University Ave, Suite 801
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Far (416) 971-6191
E-mail: amo@amo.on.ca
þ-tr
EJJ
MEMBER COMMUNICATION ALERT No: 09/056
To the attention of the clerk and council FoR MoRE lNFoRMArloN GoNrAGr:
Jury 15, 200e irì[î y:,$åï¿åT3n."n,o' poricv Advisor
Government Releases Draft Built Environment Standard
Under the AO DA for Public Review
lssue:
On July 14,2009, the Government released the initial draft Employment Standard under the
Accessibility for Ontarians with Disabilities Act, 2005 for public review and comment. The
public review period is until October 16, 2009.
Background:
The AODA, 2005, requires the Minister of Community and Social Services to develop
accessibility standards that will remove barriers for people with disabilities. The standards
are expected to apply to the public sector, including all municipalities in the Province, as well
as the not-for-profit and private sectors. They will address a full range of disabilities
including physical, sensory, mental health, developmental and learning and will be
implemented in phases leading to full accessibility in Ontario by 2025. Once completed, the
standards will be introduced into legislation and therefore will become mandatory and
enforced by the Province.
The lnitial Proposed Accessible Built Environment Standard was developed by an external
Accessible Built Environment Standards Development Committee (SDC). This external
committee included representatives from the disability community as well as the public and
private sectors. The SDC's initial proposed standard is now posted for public review and
feedback. The initial proposed standard does not necessarily reflect the point of view of the
government.
It is important to note that the government does not plan to impose requirements for
retrofitting existing buildings at this time. Also, the government does not intend to require
Ontarians to make their existing or new single family houses accessible at this time.
The public review period to make comments on the SDC's lnitial Proposed Accessible Built
Environment Standard is from July 14, 2009 to October 16, 2009.
Once the public review period is over, the standards development committee will reconvene
to consider your feedback. They may make changes to their initial proposed standard based
on the feedback prior to finalizing a proposed standard for submission to the Minister of
Community and Social Services.
1-2 Munic¡pariî::î?äii:"9'i ^llo
Correspondence dated July 15, 17, 28 and August 7, 2009 from...Page 38 of 265
Those interested in reviewing the SDC's proposed standard or participating in the
accessibility standards development process can find more information on the Ministry
of Community and Social Services'website at:
English:
www.ontario.calcommunity
French:
www.o nta rio. calcommu nauta i res
ln September, public consultation sessions will be conducted across the province. To
participate in a consultation session please call 1 -888-482-4317 or toll-free TTY 1-888-
335-66 1 1, or email public. review@ol iverwyma n.com.
Action:
AMO is urging its members to review the proposed standard and to provide comments to
the Government.
Through the work of the AMO Built Environment Resource Team, AMO will be developing a
response to the standard outlining municipal issues and concems. Once developed, AMO's
concerns will be shared with the membership.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
'unic¡par¡ä3:ïJäii:r"i ^HO
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2-2
Correspondence dated July 15, 17, 28 and August 7, 2009 from...Page 39 of 265
-J
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/057
To the attention of the clerk and council FoR MoRE
'NFoRMArloN
coNrAGr:
Jury 17, 200e ¡oïT $"ì:#y3"t8if' Poricv Advisor
$7 Million for Drinking Water Stewardship Available
lssue: The Ministry of the Environment's Ontario Drinking Water Stewardship Program
(ODWSP) 2009-10 is now available for applications that take action on protecting municipal
drinking water sources.
Background:
The ODWSP was created by the Clean Water Act, 2006 to provide financial assistance to
eligible persons and groups interested in taking immediate actions to protect their sources
of municipal drinking water supplies. Financial assistance in the amount of $14 million will
be made available over the next two years until 2011.
This year, $7 million in financial assistance is available for:o Education and Outreach;o Special Projects; and. Early Actions.
Requests for grant proposals and applications for the Education and Outreach, Special
Projects, and Early Actions components have been posted on the ministry's website at
www.ontario.calcleanwater and specific applications and requirements for these
components can be found under Requests for Grant Proposals.
Municipalities interested in applying for assistance to carry out drinking water supply
protection projects are encouraged to visit the website and apply for financial assistance.
The MOE is currently providing financial assistance under the ODWSP for voluntary
initiatives that help protect municipal drinking water sources. However, the Ministry advises
that in the fall of 2009 the ODWSP will be undergoing a strategic shift to focus on providing
financial assistance to those affected by the Act. As these persons will begin to be identified
with the completion and release of assessment report technical information in the second
half of 2009, and in order to accommodate this shift, the MOE may re-issue some or all of
the Requests for Grant Proposals on its website.
l-tr
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u unic¡par r4l:îiäii:.ii aìlo1-2
Correspondence dated July 15, 17, 28 and August 7, 2009 from...Page 40 of 265
Members may also be interested in reviewing MOE's discussion paper on the
Requirements for the Content and Preparation of Source Protection Plans
available at: http://www.ebr.qov.on.calERS-WEB-External/ under the EBR number
P406E0013.
The discussion paper includes the minimum content requirements for plans,
approaches to policy development, monitoring, Great Lakes issues and consultation
requirements. Municipalities are encouraged to engage their Source Protection
Committees in the development of the Source Protection Plans, particularly as the
plans may include requirements for municipalities such as implementation of Official
Plan amendments and monitoring. Members who wish to comment on the discussion
paper are asked to copy Craig Reid at AMO at creid@amo.on.ca.
Action:
Municipalities are encouraged to apply for funding for drinking water source protection
funding.
AMO will continue to keep members up-to-date on developments related to the Clean Water
Act.
This ínformation is available in the Policy /ssues section of the AMO website at
www.amo.on.ca.
l'-
nt
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2-2 uun¡c¡par¡âl:î?äii:fi allo
Correspondence dated July 15, 17, 28 and August 7, 2009 from...Page 41 of 265
Page 42 of 265
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-619'l
E-mail: amo@amo.on.ca
ALERT No: 09/058
To the attention of the Clerk and Council
July 28, 2009
FOR MORE INFORMATION CONTACT:
Scott Vokey , AMO/LAS Energy Coordinator
(416) 971-9856 ext 357
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AMO Encourages Municipalities to
Join the Gount Me ln! Gommunity Ghallenge
To date, 74 municipalities and more than 12,000 Ontario res¡dents have accepted the Mayor of
Woodstock's dare to participate in the Count Me ln! Community Challenge.
These municipalities are compet¡ng to see who can:. Achieve the highest percentage drop in electricity use on August 14, 2009, ando lnspire the highest community participation, per capita, in a Count Me ln! pledge drive
between now and August 14 (Dryden is leading this one so far).
The winners of both competitions will be announced by Ontario's Minister of Energy and
Infrastructure, George Smitherman, on the morning of Wednesday, August 16, at the 2009 AMO
Conference in Ottawa. However, all participating municipalities are guaranteed to gain from their
effort by reducing their electricity consumption on August 14, and by helping to provide residents
with helpful advice that will last a lifetime.
August 14 is the anniversary of the North American blackout of 2003 and the Community
Challenge builds on a 'Blackout Challenge'that more and more municipalities have participated in
each year. This year's competition is a joint initiative of the Ontario Power Authority (OPA), the
City of Woodstock, AMO, the lndependent Electricity System Operator (IESO) and the Electricity
Distributors Association (EDA).
AMO encourages all municipalities to join the Challenge and engage their residents in its efforts.
Please visit www.cou ntmeinonta rio.ca for details.
It is easy for municipalities to join in and there are readymade tools to engage your residents,
such as Facebook, Flickr and MySpace web pages, and on-line YouTube videos. Count Me In!
will even email a reminder to its list of participants on August 12 make sure your residents are
engaged on Challenge Day.
Between July 31 and August 14, Woodstock Mayor Michael Harding will be available for radio
interviews with participating municipal government leaders in communities across the province. lf
you're interested in having some "radio banted' between your head of council and Mayor Harding,
email i nfo@co untmei nonta rio.ca for more i nformation.
Finally, if your municipality has anything planned for Challenge Day, Count Me ln! will help to
feature it in province-wide media coverage.
uunicipariîl:î?äiT:,ii ^llo1-1
Correspondence dated July 15, 17, 28 and August 7, 2009 from...Page 43 of 265
Page 44 of 265
MEMBER COMMUNICATION Fyt No:0e-0r1
200 University Ave, Suíte 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971€191
E-mail: amo@amo.on.ca
E
tL
To the attention of the clerk and Gouncil FoR MoRE lNFoRMArloN coNrACr:
Ausust 7,2OOs Î.'iållr]l¿Sriior
PoricvAdvisor
Creating Jobs: Delivering Resulfs - 2nd Edition
lnfrastructure Canada has released the second edition, Volume 1, No. 2, Summer 2009, of its
e-newsletter Creating Jobs: Delivering Resu/fs. lt reports to Canadians on the steps that the
Government of Canada is taking to accelerate infrastructure funding and stimulate the
economy through the infrastructure components of Canada's Economic Action Plan. The
Government of Canada is working with provinces, territories and municipalities to speed up
project funding, streamline approvals and get shovels in the ground faster.
To view the newsletter in English:
eno.html
To view the newsletter in French:
fra.html
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
Association of llOMunicipalities of Ontario1-1
Correspondence dated July 15, 17, 28 and August 7, 2009 from...Page 45 of 265
Page 46 of 265
5
So(
201 Queens Avenue, Suite 700
London, Ontario N6A lJl
Tel: 519 672-0445' Fax: 519 672-6562
Toll-free: I 866 294-5446
www. southwestlhin.on. ca
South West LHIN
Board of Directors
Hiohliqhts - June 2009
ion Network (LHIN) Board of Directors met twice during the month of
illsonburg on June 1Oth, 2OO9 and the Board of Directors' meeting was
A Board to Board Engagement Session was held prior to the Board Committee meeting. Following a South
West LHIN Board presentation, there was discussion about topics of interest including:
Meeting highlights include:. Approvalof the catchment area, priority population, programs and service plan, staffing request and
budget projection for the South East Grey Community Heath Centre. Approval of the catchment area, priority population, programs and services plan, staffing request and
budget projection for the Woodstock and Area Communities Health Centre. Approval of the Ministry-LHIN Accountability Agreement (2007/10). Approvalof the South West LHIN Annual Business Plan (2009/10). Approval of the Diabetes Strategy service expansion recommendations to be forwarded to the Ministry
of Health and Long-Term Care. Receipt of the South West LHIN Complex Continuing Care (CCC) and Rehabilitation Strategic
Resources Final Report. Approval of the recommended allocation of 16 housing units to WOTCH and the allocation of funding
for 2 full-time equivalent case workers to Addiction Services of Thames Valley for fiscal year 2009110
lnformation received includes:o Presentation from Huron Perth Healthcare Alliance on "Vision 2013".o lnformation/Status Updates from the Board Chair and Senior Leadership Team.o Update regarding the Long-Term Care Home RenewalStrategy.. lntegrated Health Service Plan Update and planning for Public Sessions (July and September).
Next Meetings:
** Board of Directors (July 2/d - London)/ Board of Directors (August 2dh - Muncey)*
Note: The Board Committee meetings for July & August have been cancelled
lf you have any guesfions or require fu¡ther information, please contact
Sue Davey, Corporate Coordinator
Phone: 51 9-640-2561/1-866-294-5446 or Email: Sue.Davev(ılhins.on.ca
South West Local Health Integration Network Board of Directo...Page 47 of 265
Page 48 of 265
5
201 Queens Avenue, Suite 700 3é?
London, Ontario NóA lJl
Tel: 519 672-0445. Fax: 519 672-6562
Toll-free: I 866 294-5446
www.southwestlhin.on.ca
South West LHIN
Board of Directors
Meetinq Hiqhliqhts - Julv 2009
The South West LHIN Board of Directors met on July 22"d,2009 at the South West LHIN Office in London.
A Board to Board Engagement Session was held prior to the Board of Directors' meeting. Following a South
West LHIN Board presentation and update on current projects, there was discussion about topics of interest
including:
Board Meeting highlights include:. Support to the St. Thomas Elgin General Hospital Master Program and Program Development priorities.. Support to the London Health Sciences Centre: Proposal for an off Hospital Site Renal Care Unit in
London.o Recommendation to the Minister of Health and Long-Term Care for approval of the London Health
Sciences Centre CT scanner.
Acceptance of the 2008-10 Hospital Service Accountability Agreements for the Strathroy Middlesex
General Hospital and Woodstock General Hospital.
Approval of the 2009/10 allocation of the Health lnfrastructure Renewal Fund (HIRF) for hospitals.
lnformatíon received included:o Update from the Board Chair on current activities.o lntegrated Health Service Plan and LHIN public engagement sessions update.o Ontario Diabetes Strategy update.
"*Nexf Meetings**
Board of Directors - August 2dh, 2OOg (KiiKeeWanNiiKaan South West Heating Lodge, Muncey)
Board Commiftee - September dh, 21og (Seafoñh)
lf you have any questions or require further information, please contact
Sue Davey, Corporate Coordinator
P hone : 5 1 9-640-2561 /1 -866-294-5446 or Email : S u e. Davey(ı I h ins.on.ca
South West Local Health Integration Network Board of Directo...Page 49 of 265
Page 50 of 265
5
fró t
Possibility grows here.
Frìends of the Greenbelt Foundation
68 Scoliard Street, Suite 201
Toronto, ON M5R 1G2
Tel:416-960 0001
Fax:416 960-0030
www.g reenbelt.ca
July 6,2009
Dear Friend of the Greenbelt,
Wrapping around the Golden Horseshoe, the Greenbelt is 1.8 million acres of poss¡bility to make
Ontario a better place. The Greenbelt is a beneficial, valuable, and permanent feature, enhancing
the quality of life for all residents of Ontario.
As part of our mandate, the Foundation has conducted a series of polls with the help of Environics
Research Group since 2005. These public opinion polls gage the interest and knowledge of
Ontarians with regards to the Greenbelt. lt is important that we understand public opinion in order
to ensure that funds are being spent in those areas they deem important.
The latest poll was conducted in February 2009 and included 750 participants throughout the
Greenbelt. Numbers were skewed in order to survey a larger percentage of rural, Greenbelt
residents than those in the GTA.
The latest findings are enclosed along with a recent article published in the April edition of
Reader's Digest, the most read magazine in Canada and Ontario with a readership of 6.4 million
people. The article profiles the success of the Holland Marsh and the Holland Marsh Growers'
Association, a recent grantee of the Foundation.
The poll and article showcase the range of possibilities found in Ontario's Greenbelt that help make
it the world-leading Greenbelt it is today.
Burkhard Mausberg
President
Correspondence dated July 6, 2009 from Friends of the Greenb...Page 51 of 265
,,..]
Out in a darnp Holland Marsh
field, AIex Maka¡eoko clambers onto
the catwalk Of DougVan Luyk's carrot
harvester. The 56.year-old farmer
'grabs a freshlypicked carrot, wipes
off the dirt and takes a bite. "Not bad,"
he holteÍs at Van Luyk, 41, in the cab.
Makarenko and Van Luyk have
worked in Holland Marsh-an area
near Bradford, Ont., 50 kilometres
north of Toronto, that extends 2,900
hectares-all their lives, growing
staples including lettuce, carrots and
onions in the rich muck. The hours
are long, and external factors-soaring
fertilizer prices, the dumping of low-
cost produce into Ontario supermar-
kets-affect everything that happens
in this tightly knit community.
But a new optimism is in the air. In
2005 the Ontario government created
a 728,000-hectare "greenbelt," a pro-
tected area around the Greater
Toronto Area (GTA) that reaches from
Rice Lake, east of Toronto, north to
Lake Simcoe, west beyond the Niagara
Escarpment, and south to the lush
Niagara fruit farms. While green zones
surround cities such as Portland, Ore.,
and London, England, the GTA has the
world's largest urban greenbelt.
This greenbelt includes Holland
Marsh, and in 2007 Makarenko began
calling upon his approximately 60
farmer neighbours, organizing what
is now the Holland Marsh Growers'
Association, to promote their bounty
in the GTA. "We're trying to feed the
local people with our product,"
Makarenko says.
The group was bankrolled by a
$400,000 grant from the Friends of
the Greenbelt Foundation, set up by
the Ontario government to help farm-
ers in the rural regions skirting the
GTA. According to one study, as of
2000 the 50,000 workers in what is
now known as the greenbelt gener-
ated $1.2 billion in farm income and
$4.3 billion from related agribusi-
nesses. Today, there are more than
2000 farms in the greenbelt, prod-
ucing everything from grains, beefand
fruit to specialty products such as
Iamb, honey and cheese.
The greenbelt was set up to con-
tain urban sprawl and protect the
headwaters of the rivers running
through the GTA. Ontario's Green-
belt PIan, established by the Green-
belt Act, monitors the area for new
urban development. Smart-growth
advocates in Canada and abroad laud
the strategy, but it has outraged some
developers who had bought farmland
to build malls and subdivisions. The
new policies also deprived some
farmers of the option of selling their
Iand to developers. "When the green-
belt was put in place, much of the
farming community wasn't that keen
on it," notes Friends of the Greenbelt
Foundation President
Burkhard Mausberg.
"The old adage was A
farmer lives poor and
dies rich,' because they
could sell their land." But
with the new rules, adds
Mausberg, "they were
afraid they were going to
live poor ønd die poor."
What's become in-
creasingly clear since
2005 is that the greenbelt
can succeed only if its
farm sector prospers.
Fortunately, these urban-
development restrictions
coincide with several
larger trends: burgeoning
interest in organics,
Iocally grown food and
farmers' markets; ex-
panding social and polit-
ical ties between urban
and farm communities. Doug Van Luyk has always farmed the rich muck of
and mounting awareness Holland Marsh, within the GTA's greenbelt.
of the environmental impact of im- the greenbelt. He's watched as fenced-
porting food, such as from the emis- off estates and horse farms spring up
sions from vehicles involved in on the back roads near his land. Both
long-distance food transport.of these are acceptable, according to
"Sales are up," says Rod McKay,58, the policies of the Greenbelt PIan,
of Willowtree Farms, sitting at a pine since large numbers of buildings won't
table in his farmhouse in Port Perry. be put up on otherwise arable land.
McKay ard his wife, Marlene,56, grow But using the land like this strays far
caulifloweç sweet corn and tomatoes. from the spirit of the greenbelt pol-
Their ll7-hectare property is in the icy, which stresses the protection of
greenbelt but isn't close to the built- agricuiture and natural resources.
up areas.Despite their skepticism, the
'Alotoffarmla¡dshouidn'tbebuilt McKays are changing the way they
on," says McKay. Yet he counts himself farm. They take a more judicious ap-
among the doubters when it comes to proach to pesticide use, spraying only
99READER's DtcESr rd.ca o4lag
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'oronto travel and food author Mar
arsues that the province should of
toÏocal orsanic farmers to helo the
garet
ter tax
reaks toÏocal organic farmers to help them
ompete in the laFger market.
when necessary. And last year they
started selling locally raised specialty
beef and pork at their own small mar-
ket, on the farm. Response from cus-
tomers was swift and enthusiastic.
The McKays aren't the only
greenbelt farmers experiencing a shift.
Down in the Niagara fruit belt, Chris :fifth-generatiqn:'li ard
environmentalþll'i ost-
o his 23-hectar-e "r: ray-
Ont. His farm-,, 1 use.
\Mith its 6,300
for wine and t
the greenbelt, ,
and the TWenty Mile Creek watershed, ' -disease. But despite all these improve-
"'We're in all the sensitive areas, which,: ',nents, says OSCIA Program Manager
makes it imperative that we follow A¡drew Graham, "if farms aren't prof-
best-management practices," says itable, they're not sustainable."
Mullet Koop.But most farming is low margin-
Until 2002 Mullet Koop would thanks to low retail food costs-and
spread about three tonnes of manure operators don't make enough to afford
onto his fields every week to feed the such improvements on their own. The
soil. But because his farm is in an en- amount we in Canada pay for food,
vironmentally sensitive area, he has relative to our total personal spend-
to be extra careful about contaminat- ing, is "the lowest of any country" says
ing the spring runoff with excessive Lori Stahlbrand, founder and president
nutrients, which could eventually find of Local Food PIus (LFP), a three-yea¡-
their way from the surrounding wat- old nonprofit that promotes Ontario
ers into Lake Ontario.foods to consumers in the GTA and to
He received a combined $31,200- food retailers. Our outlay: ten Percent,
in Ontario Soil and Crop Improvement compared with 15 to 20 percent in Eur-
Association (OSCIA) cost-sharing ope and 30 percent or more in many
programs and in grants from the parts of Asia.'As a result, our farmers
Friends of the Greenbelt Foundation
and the Niagara Peninsula Conserva-
tion Authority-to help build a
$54,000 concrete manure shed. Now
he can store manure until the spring
planting season, when farm soil most
needs the nutrients-and when there's
far less runoff.
READER'5 DIGEST rd.ca o4lo9
are leaving farming and we're import-
ing more and more food."
One solution, according to a20O7
Friends of the Greenbelt Foundation
report, would be for Ontario to en-
courage new immigrants to take up
farming-to help satisfy mount-
ing domestic demand for ex-
otic produce such as bitter
melon, okra and green
chilies. And a handful of
co-ops have been negoti-
ating to get smaller-opera-
tion greenbelt farmers to
sell shares in their businesses
to Toronto residents who, in turn,
agree to buy directly from those farms.
For David Passafiume, the answer
lies in organic farming. He ran a con-
ventional strawberry farm in Rich-
mond Hill, a¡d had become concerned
about the potential health effects of
the pesticides he used. Eight years ago
he moved onto a ten-hectare plot in
Markham; for the first five years, and
as per organic-certifi cation standards,
he planted hay to let the soil rid itself
of chemicals and get replenished with
natural pest-fighting organisms. Then
he planted strawberries, raspberries
and blackcurrants. After a "dismal"
fi.rst year, business briskly picked up
due to local media attention and peo-
ple's curiosity about one of the area's
first pick-your-own organic growers.
Organic-certifr cation standards are
demanding, and organic farming rep-
resents a small fraction of greenbelt
agricultural activity. That's why
Stahlbrand and the LFP have worked
with 120 Ontario farms and proces-
sors-large and small-to obtain LFp
certification. While relatively less
stringent, it still assures consumers
that produce is grown locally and ac-
cording to sustainable methods. LFP-
certified food costs about ten percent
more than conventional food,
but, as Stahlbrand observes,
the premium "will go a long
way towards making
greenbelt agriculture vi-
able."
In addition to its other
pursuits, LFP is working
with public-sector institutions
such as the Universþ ofToronto
and the town of Markham to ensure
their food service operations purchase
LFP produce. "W'e're moving iato more
than $I million in sales," says Stahl-
bra¡d. "It's got huge growth potential."
It remains to be seen whether
Iocal food enthusiasts have the pur-
chasing power to put greenbelt farm-
ing on a more sustainable footing. But
back on the well-tended frelds of Hol-
la¡d Ma¡sh, Makarenko is determined
that he and his neighbours will pros-
per in this new environment. He's at
the farm of his old friend Herman
Gasko, who says supermarket chains
buy Holland Marsh produce because
customers are clamouring for local
food. But, adds Gasko, "the chains go
for cheap prices."
Maka¡enko notes that stores in near-
by Newmarket don't always stock Hol-
Iand Marsh carrots. Then he adds, "We
still have it good. We're trying to make
a living; that's what it boils down to." r
tol
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Page 54 of 265
Possibility grows here.
Measuring the Poss¡bilities
Greenbelt Public Awareness 2009
Environics poll sponsored by
Friends of the Greenbelt Foundation
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Key Results
. Support for Ontario's Greenbelt is at a high at93o/o.
' The most important benefit of the Greenbelt is protecting the natural water
systems (360/o) followed by protecting wildlife habitat ('l7o/o) and preserving
agricultural lands (17o/o).
' Most encourag¡ng is that 91o/o of those surveyed agree that"The Greenbelt
is one of the most important contributions of our generation to the future
of Ontarioí
The Fnends of the Greenbelt Foundation would like to acknowledge Environics
Research Group and Vice President David MacDonald for all of their work
and support.
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How concerned are you with the state of the natural environment in Ontario?
Net:89o/o 92o/o 89o/o
Findings:
. The proportion who are concerned about the
environment remains very high.
. The proportion who are very concerned has
declined from 47 percent to 40 percent since 2007.
Key Differences:
. More likely to be very concerned:
. Women (47o/o)
. Post-grads(45o/o)
. Higher income (HHt580+ 57Zo)
. Those supporting the Greenbelt(460/o)
. Less likely to be very concerned:
. Men (34o/o)
- 18-29 (22o/o, down from 33% in 2007)
lNot at all trNot very Dsomewhat ¡Very
Jul 07
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e
n
c
e
d
a
t
e
d
J
u
l
y
6
,
2
0
0
9
f
r
o
m
F
r
i
e
n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
5
7
o
f
2
6
5
Possibility grows here.
G reenbelVGreenbelt Plan
Recycling/Composting
Protect lakes/water
Oak Ridges Moraine
Drive Clean/car emissions
Windmills/turbines
Waste reduct./ Green bin
Alternate energy sou rces
Energy conservation
Protect trees/forests
Wildlife conservation
Plastic bag fee
New farming in¡tiat¡ves
None
DIVNA
What programs, initiatives or government acts have you heard of if any, that w¡llprotect the natural environment in rural or agricultural spaces of land in Ontario?
- All Respondents, mult¡ple responses
Findings:
. Unaided awareness of the Greenbelt
outranks all other mentions, cited by 9
percent.
. Nearly 4 in 10 (39o/o) cannot name an,
and a quarter (25o/o) say'none'.
Key Differences:
. Middle age respondents (1 1olo) and
high income earners (HHS80+, 15olo)
are more likely to mention the
Greenbelt.
. Younger respondents(760/o) and those
with incomes below S40k (75olo)are
more likely to say'none'or'don't knowi
C
o
r
r
e
s
p
o
n
d
e
n
c
e
d
a
t
e
d
J
u
l
y
6
,
2
0
0
9
f
r
o
m
F
r
i
e
n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
5
8
o
f
2
6
5
Possibility grows here.
Before today, have you ever heard of the Greenbelt, the Greenbelt plan, or the
Greenbelt Act in Ontario?
Net:690lo Net:630lo Net:74olo
Jul 07
nAided runaided
Findings:
. Combined aided and unaided awareness is the
highest ever recorded, with 74 percent now aware
of the Greenbelt.
Key Differences:
. Those more likelyto be aware of the Greenbelt
include:
. Those 50+ (79o/o). HHlSS}k+ (79o/o),. Those in rural areas (81olo),and. Those in Hamilton/Niagara/Brant (83olo)
. Those less likely to be aware of the Greenbelt
include:
. Those 18-29 (60Vo)
. lmmigrants (61olo)
. Those in Toronto (67Vo)
C
o
r
r
e
s
p
o
n
d
e
n
c
e
d
a
t
e
d
J
u
l
y
6
,
2
0
0
9
f
r
o
m
F
r
i
e
n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
5
9
o
f
2
6
5
How familiar would you say you are with the issues and objectives of the Greenbelt?
tr Not at all familiar
o Not very familiar
trsomewhat familiar
¡Verv familiar
Findings:
. One-third(32o/o) are very (60/o) or somewhat (260/o)
familiar with the issues and objectives of the
Greenbelt, in line with findings from 2005 and up
from21O7.
. A similar proportion say they are either not very
(30olo) or not atall (37o/o)familiar.
Key Differences:
. Those more likely to say they are familiar with the
íssues and objectives oÎ the'Greenbelt include:
. Men more than women (360/ovs.28o/o)
. Those 50+ more than those 18-29 (4lo/ovs.
18o/o)
. Post-grad s (37o/o)
. Those earning SgOf+ than those earning
<S40K (38o/ois.29%o)
. Those with unaided awareness (712o, up from
55o/o), or aided awareness (37o/o)
. Those living in York/Durham/Simcoe (38olo).
Dec 05
Net: 31olo
Jul 07
Net:260lo
Feb 09
Net:32olo
C
o
r
r
e
s
p
o
n
d
e
n
c
e
d
a
t
e
d
J
u
l
y
6
,
2
0
0
9
f
r
o
m
F
r
i
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n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
0
o
f
2
6
5
Do you completely support, somewhat support, somewhat oppose or completelyoppose the Greenbelt?
trDon't Know
rCompletely Oppose
trsomewhat oppose
trsomewhat support
rCompletely support
Findings:
. Support for Ontario's Greenbelt is at a high
with 93 percent now completely supporting
(54o/o) or somewhat supporting (390lo) the
Greenbelt.
. Only 4 percent remain opposed.
Key Differences:
. As in 2007, support increases across all
groups, but is especially higher amongst
those 18-29 (59o/o completely support).
. 610/o of those with unaided awareness and 58
percent of those with aided awareness
completely support it.
. Those in urban areas are more likely to
completely support the Greenbelt than those
in rural areas (55% vs.460/o),with those in rural
areas more likely to somewhat support it than
those in urban areas (460/o vs. 380/o).
Dec 05
Net:92olo
Jul 07
93o/o
Feb 09
93o/o
C
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o
n
d
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c
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J
u
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y
6
,
2
0
0
9
f
r
o
m
F
r
i
e
n
d
s
o
f
t
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e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
1
o
f
2
6
5
Do you completely support, somewhat support, somewhat oppose or completelyoppose the Greenbelt?
Completely Supp ort (54o/ol
. Those aged 18-29 (59o/o)
. University (57o/o) and Post-Grad s (59o/o)
. Household income of $40-$60,000 (59o/o)
. York/Durham/Simcoe (58olo)
. Very concerned about environment (620lo)
. Unaided (0t o/o) or aided (58olo) awareness of
the Greenbelt
. Very/somewhatfamiliar w¡th objectives of
the Greenbelt (600/o)
. Saw news stories (620/o) or advertising (610/o)
Somewhat Su pport (39olo)
. Women (41o/o),30-49 (43o/o)
. Those w¡th child ren (42o/o)
. Those with college/vocational education
(44o/o)
. Toronto (43o/o), rural (460/o)
. Somewhat concerned about environment
(45o/o)
. Aided (49o/o) awareness of the Greenbelt
. Not very/at all familiar with the objectives of
the Greenbell(42o/o)
C
o
r
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e
s
p
o
n
d
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n
c
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a
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J
u
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,
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0
0
9
f
r
o
m
F
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i
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d
s
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f
t
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G
r
e
e
n
b
.
.
.
P
a
g
e
6
2
o
f
2
6
5
Possibility grows here.
Please indicate whether each of thefollowing goals or benefits of the Greenbelt isimportant to you?
Protecting the natural
water systems
Protecting wildlife habitats
P rese rvi n g .n r'.ul:t¿tál
Creation of a sinole.
continuous beltria¡i
Limiting urban
sprawl
Providing recreation
opponunities
Findings:
. As in prior polls, significant support exists for
each of the stated goals and benefits.
Protecting the natural water systems,
protecting wildlife habitats, and preserving
agricultural lands have the strongest support.
Key Differences:
. Women, older respondents, those in rural
areas, and those familiar with the Greenbelt
are generally more likely to say each of these is
very ¡mportant.
rVery important DSomewhat
C
o
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s
p
o
n
d
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n
c
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d
a
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d
J
u
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y
6
,
2
0
0
9
f
r
o
m
F
r
i
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n
d
s
o
f
t
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e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
3
o
f
2
6
5
Possibility grows here.
F-or yo.u personally, which of the following
Greenbelt?
is the most important benefit of the
Findings:
. Protecting the naturalwater systems is cited
most frequently as the most important benefit
of the Greenbelt, cited by 36 percent.
Protecting wildlife habitats (17o/o) and
preserving agricultural lands (17o/o) are
mentioned next.
Key Differences:
. Those earning SAOk+ (4Oo/o), immigrants (4Oo/o),
and those in rural areas (41o/o) are more likely
to cite'protecting the natural water systeml
. Women more than men cite'preserving
ag ricu ltu ra I la nds' (20o/o vs. 1 4o/o)
. Those aged 18-29 are more likely than those
aged 50+ to cite'protecting wildlife habitats'.
. Those with post-grad education more than
those with H5/less cite'Protecting the natural
water systems' (4Oo/o vs.29o/o)
Protecting the natural
water systems
Protecting wild I ife habitats
Preserving ugri.ul:Hrd
Creation of a sinole.
continuous beltrúai
Limiting urban sprawl
Providing recreation
opportunities
C
o
r
r
e
s
p
o
n
d
e
n
c
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d
a
t
e
d
J
u
l
y
6
,
2
0
0
9
f
r
o
m
F
r
i
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n
d
s
o
f
t
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e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
4
o
f
2
6
5
Possibility grows here.
ls the Greenbelt something that:
i) is extremely importãnt to you personally
¡¡)
¡¡¡)
iv)
you really have no attachment to and no opinion about, or
ou are o sed to
is nice to have and know is there
rYou are opposed to it
trYou have no attachment
to, no opinion about
B ls nice to have and know
is there
r ls extremely important
to
Findings:
. Almost half of respondents(45o/o) agree that
the Greenbelt is extremely important to them
personally, with a further 42 percent sayíng it
is nice to have and know is there. Only 10
percent say they have no attachment to it,
while 2 percent maintain they are opposed to
¡t.
Key Differences:
. Those more likely to say it is extremely
important to them personally include those
aged 50+ (41o/o), those familiar with the goals
and objectives of the Greenbelt (59%), and
those who are very concerned about the
state of the environment(640/o).
Feb 09
92o/o 87o/o
Note: ln 2009 the third response was changed from "You really have no attachment to and don't really care much about
the Greenbelti to "You really have no attachment to and no opinion about the Greenbelt." ln addition, a fourth response
"You are opposed to it"was added. According to polling experts, the decline in respondents who agree that the
Greenbelt"is extremely important to you personally"could be attributed to the addition of another option for
respondents.
Dec 05
Net:92olo
Jul 07
10
C
o
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s
p
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J
u
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y
6
,
2
0
0
9
f
r
o
m
F
r
i
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n
d
s
o
f
t
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e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
5
o
f
2
6
5
Possibility grows here.
Urban growth can be
accommodated by making
more efficient use of existing
urban lands rather than
allowing them to encroach on
the Greenbelt
The Greenbelt is one of the
most important contributions
of our generation to the
future of Ontario
Please indicate whether y.o,u coTpletely gg.ree,. somewhat agree, somewhat disagreeor completely disagree w¡th each'of thé foilowinq. ..
91o/o
Findings:
. A majority or near majority completely agrees
with both of the statements. Up 4 percent
from2007 and 2005, 91o/o of Ontarians
completely agree (460/o) or somewhat agree
(45Vo) that the Greenbelt is one of the most
important contributions of our generation to
the future of Ontario.
Key Differences:
. Those 50+ (620/o), those in rural areas (660/o),
and those very familiar with the objectives of
the Greenbelt are more likely to agree that
urban growth can be accommodated by
using existing lands more efficiently.
. Those 5O+ (54o/o) and those with incomes
below S40k (600lo) are more likely to agree
that the Greenbelt is one of the most
important contributions of our generation to
the future of Ontario.
rCompletely agree
ûSomewhat agree
t1
C
o
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e
s
p
o
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n
c
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a
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d
J
u
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y
6
,
2
0
0
9
f
r
o
m
F
r
i
e
n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
6
o
f
2
6
5
Possibility grows here.
Conclus¡ons
' Results from the 2009 Friends of the Greenbelt Foundafion survey show a high
level of support for the Greenbelt in Ontario.
' Overall awareness of the Greenbelt has increased significantly over time. The
Greenbelt continues to be the most frequently cited top of mind
program/initiative or government act to protect the environment and
rural/ agricu ltu ra I la nds.
' Protecting the natural waterways remains the most highly valued benefit of
the Greenbelt, with preserving agricultural lands and [rotecting wildlife
habitats also highly valued.
. Ontarians strongly agree that:
. the Greenbelt should be protected from encroachment
' urban growth can be better accommodated by making more efficient
use of existing lands, and
. the Greenbelt represents a lasting legacy of this generation to the next.
' Certain groups are more likely to show a deeper level of engagement with
the Greenbelt, including older residents, higher income/education residents,
and those living in rural areas. However, younger residents and those in
urban areas also express very high levels of support of the goals and benefits
of the Greenbelt.
t2
C
o
r
r
e
s
p
o
n
d
e
n
c
e
d
a
t
e
d
J
u
l
y
6
,
2
0
0
9
f
r
o
m
F
r
i
e
n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
7
o
f
2
6
5
Possibility grows here.
Methodology
A total of 750 interviews were conducted by telephone between February 15-21,2009. A
sample of this size can be considered accuratt to within +/-3.6 percentage points, 1 9 timesout of 20. A stratified sampling was employed with quotas set fbr each nñrni.iprlíty. fhe
breakdown of the sample plan appears below:
Region:
Toronto (4'16)
York
Durham
Dufferin
Peel
Halton
Brant
Hamilton
Niagara
Simcoe
TOTAL
Sample
Size
200
90
60
50
BO
60
50
60
50
50
750
Target Target
Urban Rural
200 0
846
537
33 17
773
564
428
564
446
35 15
680 70
t3
C
o
r
r
e
s
p
o
n
d
e
n
c
e
d
a
t
e
d
J
u
l
y
6
,
2
0
0
9
f
r
o
m
F
r
i
e
n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
8
o
f
2
6
5
Possibility grows here.
Reporting & Analysis
Results in this report are analyzed by unweighted data, highlighting key
differences by respondent demographics and awareness ıf tnã Greãnbelt.
Consistently, for multi-item scales using 4-point agreement scales, few top 2-
box differences (e.g. strongly agree + somewhat agree) were seen across most
categories of respondents.
To help the Friends of the Greenbelt Foundation better understand where
support and interest ¡s strongest, this report focuses on the differences among
the top-box respondents (e.g. strongly agree). Users should remember that
total agreement would include the second-box respondents as well.
ïop Box {I
E
@
I
Strongly agree
Somewhatagree
Somewhatdisag
Strongly Disagree
ln most charts the"Don't Knows"are suppressed, unless they account for more
than 10o/o of responses
) ron-z Box
14
C
o
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r
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s
p
o
n
d
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n
c
e
d
a
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d
J
u
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y
6
,
2
0
0
9
f
r
o
m
F
r
i
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n
d
s
o
f
t
h
e
G
r
e
e
n
b
.
.
.
P
a
g
e
6
9
o
f
2
6
5
Possibility grows here.
Friends of the Greenbelt Foundation
68 Scollard Street, Suite 201
Toronto, ON
MsR 1G2
info @ greenbelt.ca
www.greenbelt.ca
15
C
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.
P
a
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e
7
0
o
f
2
6
5
Phone: (519) 842-9000
Fax: (519) 8424727
Email: msc@ocl.net
Tillsonburg & District
Multi-service Gentre (MSC)
The Livingston Centre
96 Tillson Avenue, Tillsonburg, ON N4G 341
www.thelivi nqstoncentre.com
Serving the Community Since 1978
Juty 6, 2009
Municipatity of Bayham
P.O. Box 160,9344 Plank Road
Straffordvitte ON NOJ 1Y0
Dear Mayor Acre (Lynn), C.M.O. Kruger (Kyte) & Bayham Councittors:
On behatf of the Mutti-Service Centre (MSC), we woutd tike to extend a sincere thank you for
your recent grant of 5500.00. These doltars witt go a tong way toward supporting students in ou¡r
Adult Basic Literacy program.
The Mutti-Service Centre has been providing community services since 1978 - 31 years of
operationt We have moved and grown over the years from the house on Rolph Street to our
current location in The Livingston Centre. One thing has not changed however - and that is our
commitment to providing community based services and our gratefulness to the supporters and
votunteers that have made that happen.
Our primary focus remains providing needed ctient services. White we do receive regutar funding
in some of our programming areas and activety fundraise, we encourage, need and appreciate
donations/gifts such as you have provided. These funds/gifts attow us to commit to programs
that require community support in order to meet budget requirements. They also atlow us to
plan for future needs.
Shoutd you have any comments or questions regarding your donation, ptease contact the MSC at
519-842-9008, ext. 270. lt's great to have support once again from Bayham!!
Thank you for your investment in our services and the community in which our ctients reside.
ilt ' 1; ,jliì ;'
frot
nû/r///'tu f'
Maureen Vandenbe
Communications &, Devetopment Coordinator
emai[: mvandenberghe@oct. net
MSC does not sell, rent or trade your information with any other organizations or individuals. lf you wish to be removed from
our contact list please call 519-842.9000, ext. 270.
Mission
A community organization committed to suppod¡ng personal independence through:
o lnnovative and responsive resources c Paftnerships and collaboration t Stiving for excellence
V¡sion
Embracing Perconal lndependence . Celebrat¡ng a Caring Community
Correspondence dated July 6, 2009 from Tillsonburg & Distric...Page 71 of 265
Page 72 of 265
5--
Long Point Region Conservation Authority
RR#3, Simcoe, ON N3Y 4K2 . Tel: (519) 428-4623 . Fax: (519) 428-1520
E-mail: conservation @ lprca.on.ca . Web Site: www.lprca.on.ca
June 9, 2009
File 1.4.1
Dear Member Municipality:
A/6
Attached please find a copy of LPRCA's audited financial statements for 2008. lt will be
noted we had total expenditures last year of $3,189,909. At year-end, LPRCA's reserve
funds totaled $ 96,4,631.
Please feelfree to direct any questions regarding the above to myself or Giuditta Poelzl,
Manager of Corporate Services.
Treasurer
fñ
€
8"ñ'ütr¡"d
Correspondence dated June 9, 2009 from Long Point Region Con...Page 73 of 265
1
Financial Statements of
LONG POINT REGION
CONS ERVATION AUTHO RITY
Year ended December 31, 2008
Correspondence dated June 9, 2009 from Long Point Region Con...Page 74 of 265
LONG POINT REGION CONSERVATION AUTHORITY
lndex to the Financial Statements
Year ended December 31, 2008
AUDITORS'REPORT
Statement of Financial Position
Statement of Fund Balances
Statement of Operations
Statement of Gash Flow
Notes to Financial Statements
Corporate/Fixed Services Revenue and Expenditures
Watershed Management Revenue and Expenditures
Water Conservation Strategies Projects Revenue and Expenditures
Community Relations/Outreach Revenue and Expenditures
Backus Heritage Conservation Area Revenue and Expenditures
Conservation Land Management - Forestry Revenue and Expenditures
Conservation Land Management - Conservation Parks Revenue and Expenditures
Other Projects Revenue and Expenditures
Motor Pool Revenue and Expenditures
Backus Heritage Village Trust Fund Revenue and Expenditures
Leighton and Betg Brown Scholarship Trust Fund Revenue and Expenditures
1
2
3
4
Ã-o
Schedules
1
2
3
4
5
6(A)
6(B)
7
I
I
10
Correspondence dated June 9, 2009 from Long Point Region Con...Page 75 of 265
KPMG LLP
Chartered Accountants
115 King Street South
2nd Floor
Waterloo ON N2J 543
Telephone (519) 747-8800
Fax (519) 747-8830
lnternet www kpmg.ca
AUDITORS'REPORT
To the Board of Directors of Long Point Region conservation Authority
We have audited the statement of financial position of Long Point Region Conservation Authority as at
December 31, 2008 and the statements of operations, fund balances and cash flow for the year then
ended. These financial statements are the responsibility of the AuthoriÇ's management, Our
responsibility is to express an opinion on these financial statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with Canadian
generally accepted auditing standards. Those standards require that we plan and perform an audit to
obtain reasonable assurance whether the financial statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the
financial statements. An audit also includes assessing the accounting principles used and significant
estimates made by management, as well as evaluating the overall financial statement presentation.
ln common with many not-for-profit organizations, the Authority derives revenue from donations and
sundry cash sources, the completeness of which is not susceptible of satisfactory audit verification.
Accordingly, our verification of these revenues was limited to the amounts recorded in the records of
the Authority and we were not able to determine whether any adjustments might be necessary to
revenue, or excess of revenue over expenditures for the year and fund balances.
ln our opinion, except for the etfect of adjustments, if any, which we might have determined to be
necessary had we been able to satisfy ourselves concerning the completeness of donations and
receipts from sundry cash sources referred to in the preceding paragraph, these financial statements
present fairly, in all material respects, the financial position of the Authority as at December 31, 2008
and the results of its operations and cash flows for the year then ended in accordance with Canadian
generally accepted accounting principles.
The prior year figures were audited by other auditors who expressed an opinion without reservation in
their report, dated February 13, 2008.
,4h¿ '12'P
Chartered Accountants, Licensed Public Accountants
Waterloo, Canada
January 21,2009
KPMG LLP is a Canadrãn [mited liabilrty partnershrp ånd a member l¡rm of lhe KPMG
network of indapendent member lirms affil¡ated w¡th KPMG lnternattonal, a Sw¡ss cooperatrve.
KPMG Canada provides serv¡ces to KPMG LLP
Correspondence dated June 9, 2009 from Long Point Region Con...Page 76 of 265
LONG POINT REGION CONSERVATION AUTHORITY
Statement of Financial Position
December 31, 2008, with comparative figures for 2Q07
2007
Current Assets
Cash (note 3)
lnvestments (note 4)
Accounts receivable (note 5)
Accrued interest
Other receivables
$ 209,458
1 ,158,040
93,955
72,531
21,396
$ 14,645
1,298,040
214,831
42,502
Total financial assets $ 1,545,270 1,570,018
Current Liabilities and Fund Balances
Accounts payable and accrued liabilities
Deferred revenue (note 6
Totalliabili
Fund Balances
lnternally restricted (note 7)
Externally restricted (note 8)
165,480
405,1 59
570,639
808,015
166,616
55,205
301,979
$ I ,103,216
164,824
974,631 1,268,040
$ 1,545,270 $ 1,570,018
See accompanyíng notes to financial statements.
Correspondence dated June 9, 2009 from Long Point Region Con...Page 77 of 265
LONG PO¡NT REGION CONSERVATION AUTHORITY
Statement of Operations
Year ended December 31, 2008, with comparative figures tor 2007
Budget
2008
Actual
2008
Actual
2007
Revenue:
Municipal levies:
General
Special
Provincial - transfer payments
Corporate/fixed services
Watershed management
Water conservation strategies
Community relations/outreach
Backus Heritage Conservation Area
Conservation land
management - forestry
Conservation land management
- conservation parks
Other projects
Motor pool
Backus Heritage Village Trust Fund
Leighton and Betty Brown
Scholarship Trust Fund
886,476
200,000
68,240
41,700
164,195
212,245
4,443
301,414
479,165
747J26
84,303
101,067
885,391
10,000
68,240
53,171
54,601
168,701
2,000
290,890
351,ô01
776,052
115,942
112,972
2,820
4,119
642,574
99,733
68,240
79,681
154,874
149,774
269,862
606,711
737,985
186,268
107,932
5,052
22,839
Totalrevenue
Expenditures:
Corporate/fixed services
Watershed management
Water conservation strateg ies
Gomm unity relations/outreach
Backus Heritage Conservation Area
Conservation land
management - forestry
Conservation land management
- conservation parks
Other projects
Motor pool
Backus Heritage Village Trust Fund
Leighton and Betty Brown
3,290,364
1,138,212
511,314
227,291
105,065
420,818
567,1 93
638,769
204,303
157,985
2,896,500
627,516
221,843
143,757
97,913
426,601
567,602
685,478
239,753
174,299
1,330
3,131,525
532,021
467,281
159,808
84,768
381,688
440,436
597,712
249,760
152,649
1,973
Scholarship Trust Fund - 3,817 3,790
Total expenditures 3,970,850 3,189,909 3,071,886
Excess (deficiency) of revenue
over expenditures $ (680,486)(293,409)59,639
See accompanying notes to financial statements.
Correspondence dated June 9, 2009 from Long Point Region Con...Page 78 of 265
LONG POINT REGION CONSERVATION AUTHORITY
Statement of Fund Balances
Year ended December 31, 2008, with comparative figures 1o¡ 2007
lnternally Externally Total Total
Restricted Restricted 2008 2007
Fund balances, beginning
of year
Excess of revenue
over expenditures
$ 1,103,216 $ 164,924 $ 1,268,040 $ 1,209,401
(295,201) 1,792 (293,409) 59,639
Fund balances, end of year $ 808,015 $ 166,616 $ 974,631 $ 1,268,040
See accompanying notes to financial statements,
Correspondence dated June 9, 2009 from Long Point Region Con...Page 79 of 265
LONG POINT REGION CONSERVATION AUTHORITY
Statement of Cash Flows
Year ended December 31, 2008, with comparative figures for 20OT
Cash provided by (used in):
Operating activities:
Excess (deficiency) of revenue over expenditures
Items not involving cash:
Accounts receivable
Accounts payable and accrued liabilities
Deferred revenue
Accrued interest
Other receivables
(293,409) $
130,976
110,275
158,386
(30,029)
59,639
(37,587)
55,1 84
(130,191)
lnvesting activities;
Purchase of investments
Proceeds on maturities of investments
1,386)
(960,000)
(52,955)
(1,619,970)
525,000100.000
140,000 (1,094,870)
lncrease ) in cash
Cash, beginning of year
194,813
14,645
(1,147,825',)
1,162,470
$ 209,458
See accompanying notes to financial statements,
Correspondence dated June 9, 2009 from Long Point Region Con...Page 80 of 265
LONG POINT REGION CONSERVATION AUTHORITY
Notes to Financial Statements
Yearended December 31, 2008
1, Purpose of organization:
The Long Point Region Conservation Authority (the "Authority") is established under the
Conservation Authorities Act of Ontario and works with local communities, and other partners, to
achieve the conservation, restoration, development and responsible management of our water,
land and natural habitats through programs that balance hLrman, environmental and economic
needs.
The objectives of the Authority are as follows:
a) To ensure that the Long Point Region watershed lands and waters are properly safeguarded,
managed and restored.
b) To protect, manage and restore watershed woodlands, wetlands and natural habitats,
c) To develop and maintain programs that will protect life and property from natural hazards
such as flooding and erosion.
d) To provide opportunities for the public to enjoy, learn from and respect the watershed's
natural and cultural environments.
2. Significant accounting policies:
The financial statements of the Authority are prepared by management in accordance with
Canadian generally accepted accounting principles for organizations operating in the local
government sector as recommended by the Public Sector Accounting Board (PSAB) of the
Canadian lnstitute of Chartered Accountants. Significant aspects of the accounting policies
adopted by the Authority are as follows:
(a) Description of fund balances:
The Authority maintains a General Fund where all revenues and expenses are recorded. At
year end, the transactions are analyzed and the net assets allocated to the proper internally or
externally restricted funds,
lnternally restricted funds are those with restrictions imposed by the Board of Directors.
lnternally restricted funds are as follows:
(i) The Education Centre Maintenance Fund records the net revenue and expenditures for
the maintenance of the Backus Conservation Education Centre.
(ii) The OPG Forest Corridor Fund records the net revenue and expenditures related to the
longterm monitoring of forest areas,
(iii) The Memorial Woodlot Fund records the net revenue and expenditures related to the
donations to MemorialWoodlot Fund and cost to Memorial Woodlot Fund at Backus.
(iv) The LBWMA Capital Replacement Fund records the net revenue and expenditures
related to capital replacements of LBWMA.
(v) The Connecting Kids Fund records the net revenue and expenditures related to the
Connecting Kids campaign in support of education programs at Backus.
Correspondence dated June 9, 2009 from Long Point Region Con...Page 81 of 265
. LONG POINT REGION CONSERVATION AUTHORITY
Notes to Financial Statements, continued
Yearended December 31, 2008
2. Significant accounting policies (continued):
(a) Description of fund balances (continued):
(vi) The Administrative Office Building Fund records the net revenue and expenditures related
to the expansion, renovation or building of office of the Long Point Region Conservation
Authority.
(vii)Externally restricted funds are those with restrictions imposed by the individuals external
to the Board of Directors. Externally restricted funds are as follows:
- revenues and expenditures related to the Backus Heritage Village are recorded in
the Backus Heritage Village Trust Fund
- revenues and expenditures related to the Leighton and Betty Brown scholarships
are recorded in the Leighton and Betty Brown Scholarship Fund.
(b) Revenue recognition:
The Authority follows the deferral method of accounting for contributions where unrestricted
contributions are recognized as revenue when received or receivable if the amount to be
received can be reasonably estimated and collection is reasonably assured. Restricted
contributions are deferred and recognized as revenue in the year in which the related
expenditures are incurred.
(c) Expenses:
Expenses are reported on the accrual basis of accounting. The accrual basis of accounting
recognizes expenditures in the period in which they are incurred and measurable as a result
of receipt of goods or services and the creation of a legal obligation to pay.
(d) lnvestments:
lnvestments are composed of GlCs and T-Bills. All of the investments are classified as held-
to-maturity investments and are carried at amortized cost using the effective interest rate
method, The Board has the intention to hold the investments until maturity.
(e) Capital expenditures:
The cost of capital assets is expensed in the year of acquisition.
(f) Donations:
The Authority records cash donations as revenue in the year cash is received. Donated
materials and services are recorded as a revenue and an expenditure when the fair market
value of the material and services donated is verifiable, only to the extent the Authority has
issued a charitable donation receipt for those materials and services.
Correspondence dated June 9, 2009 from Long Point Region Con...Page 82 of 265
LONG POINT REGION CONSERVATION AUTHORITY
Notes to Financial Statements, continued
Year ended December 31, 2008
2. Significant accounting policies (continued):
(g) Use of estimates:
The preparation of periodic financial statements occasionally requires management to make
assumptions that affect reported amounts of certain assets and liabilities at the year-end date
and certain revenue and expenditures for the year then ended. Actual amounts may differ
from those estimates.
3. Cash:
The cash balance is comprised of:
2007
lnternally restricted
Externally restricted:
Backus Heritage Village
Leighton and Betty Brown Scholarship
202,001
3,256
4,201
1,403
2,618
10,624
209,459
lnvestments:
The Authority holds short{erm GIC's and T-Bills. The investment balance is comprised of:
4,
lnternally restricted
Externally restricted :
Backus Heritage Village
Leighton and Betty Brown Scholarship
$ 1,000,000 $
54,500
103,540
1 ,150,000
54,500
93,540
$ 1,158,040
5. Accounts receivable:
lnternally restricted
Externally restricted:
Leighton and Betty Brown Scholarship
83,855 g 214,831
- 3,542
$ 83,855 $ 218,373
Correspondence dated June 9, 2009 from Long Point Region Con...Page 83 of 265
LONG POINT REGION CONSERVATION AUTHORITY
Notes to Financial Statements, continued
Yearended December 31, 2008
6. Deferred revenue:
The Authority receives certain amounts principally from other public sector bodies, the proceeds
of which may only be used in the conduct of certain programs or completion of specific work.
Further, certain user charges and fees are collected, for which the related services have yet to be
performed, These amounts are recognized as revenue when the related expenditures are
incurred or services performed.
7. lnternally restricted funds:
lnternally restricted funds are comprised of the following:
Balance Transferbeginning from
of year unrestricted
Transfer Balanceto end
unrestricted of year
Education CentreMaintenance $
OPG Forest Corridor
MemorialWoodlot
Lee Brown Waterfowl M.A.
Capital Replacement
Connecting Kids Campaign
Administrative Otfice
Building
Unrestricted Reserve
100,000
32,844
9,944
37,924
27,796
44,806
851,002
5,727
1,535
1,4_09
185,373
(14,OOO)
(3,879)
(471,366)
100,000
38,571
1 0,379
39,333
13,796
40,927
565,009
$ 1 ,103,216 194,044 $ (489,245)808,015
Externally restricted funds:
Externally restricted funds are comprised of the following:
Balance
beginning
of year
Excess
revenue over
expenditures
Transfer
from (to)
operations
Balance
end
of year
Backus Heritage Village $
Leighton and Betty Brown
Scholarship
57,118
107,706
1,490
302
58,608
108,009
164,924 1.792 166,616
Correspondence dated June 9, 2009 from Long Point Region Con...Page 84 of 265
LONG POINT REGION CONSERVATION AUTHORITY
Notes to Financíal Statements, continued
Year ended December 31, 2008
9. Donations - Backus Heritage Village Trust Fund:
Donations of $1,000 or more, or a pledge of $200 a year for five years, will receive a lifetime
membership on the Trust Fund Committee, This membership also allows the individual or
organization a vote during the annual meeting of the Committee. There were $650 of these
donations received during the year.
10. Donated land materialand services:
The Authority received donated materials, property and services for the year ended December 31,
2008 of $7,000 (2007 - $1,200). This amount represents the difference between the estimated
fair market value and other donated items, and the actual amount paid by the Authority for these
items.
The revenue and related expenditure (Schedule 5) with respect to the donated materials, property
and services is set up in these financial statements only to the extent as described in note 2(f).
The amount set up for the year ended December 31, 2008 is $7,000 (2007 - $1 ,200),
I l. Pension agreements:
The Authority makes contributions to the Ontario Municipal Employees Retirement System
(OMERS), which is a multi-employer plan, on behalf of full{ime members of staff and eligible part-
time staff, The plan is a defined benefit pension plan, which specifies the amount of the
retirement benefit to be received by the employees based on the length of service and rates of
pay.
12. Budget figures - 2008
The 2008 budget figures included in these financial statements are those adopted by the Authority
on March 13, 2008. The budget figures are unaudited,
13. Comparative figures:
Certain comparative figures have been reclassified to conform with the financial statements
presentation adopted in the year.
Correspondence dated June 9, 2009 from Long Point Region Con...Page 85 of 265
Page 86 of 265
5
ât¿
On February 13, 2009 ice began to accumulate in the morfh of the Grand River. The ice created a
natural dam and the river, which had been flowing into Lake Erie began to rise. As the river rose, the
lives of families who lived along the river were drastically changed forever. Flood waters spilled over
the banks of the Grand and flor¡æd through the communities of Dunnville, Cayuga and points in
betnæen. Homes vrære destroyed, lives vr,ere devastated and families impacted beyond their ability to
recoverwithout help.
Estimates have pegged the financial loss at more than $1,800,000! Haldimand County asked the
province to view the chaos and as a result the MÍnister of Municipal Affairs and Housing declared the
region a "Disaster Area". The Haldimand Coun$ Disaster Relief Committee was struck and the task
before the committee is significant. Our committee can do little to help people rebuild lives but ì/!e can
try to mitigate the financial hardships facing many families.
On behalf of that committee, I r,rould ask that your municipality, consider contriburtirg to our relief
efforts. Respecffully, we are askirç if your community could assist our communrty with a donation of
$250.00. Every dollar raised will be matctred by the province on an up to 2:1 ratio.
Your consideration of our request vrould be greatly appreciated.
Sincerely,
Bernie Corbett
Chairman
Haldimand County Disaster Relief Committee
(e0s)774-67L7
DISCLAIMER This material is provided under conFact as a paid service by the originating organization and does not necessarily
reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companieg officers, directors or
agents.
Haldimand County Disaster Relief Committee
111- Broad Street East
Dunnville, ON NlA 1E8
July 14,2009
Head of Council
Administrator/Clerk
Bemie Corbett, Chair
Donation Request- Grand River Flood 2009
Memo
Date:
To:
Cc:
From:
RE:
Correspondence dated July 14, 2009 from Haldimand County Dis...Page 87 of 265
Page 88 of 265
June 30, 2009
THE MUNICIPALITY OF BAYHAM
PO BOX 7609344 PLANK ROAD
STRAFFORDVILLE ON NOJ 1YO CANADA
Gemma Zecchini
CEO-interim, Stewardship Ontario
www.stewa rdshiponta rio.ca
Å*6b &^d* 6,*
RE:lndustry funding for the Municipal Blue Box Recycling for 2009 Program Year
Dear Mayor and Members of Council:
Packaging and printed paper companies, represented by Stewardship Ontario, fulfill their
responsibilities to fund 50% the net cost of the Blue Box recycling program by making cash
payments to municipalities on a quarterly basis, Stewardship Ontario and Waste Diversion
Ontario (WDO) are pleased to enclose the first quarterly payment for the 2009 program year.
The total payments distributed to municipalities in this quarter exceed S1S mill¡on. ln the 2009
program year, Stewardship Ontario will distríbute a total of 560 million in cash to Ontario
municipalities of bàhalf of the packaging and printed paper companies, This brings the total
cash payment from industry to municipalities to 5244.5 million since the program began in
2004.
ln addition to the direct cash payments, municipalities benefit from four linked programs. The
first is "in-kind" advertising space made available annually by Ontario's daily and community
newspapers. This year the newspapers are making available 5g.g m¡llion in advertising space,
which is allocated to municipalities throughout the province. Since the launch of the program,
advertising space valued at about $L1 mill¡on has been dedicated to promoting municipal waste
diversion programs.
Stewardship Ontarío continues to work with municipalities to complete projects that received
support under the Effectiveness and Efficiency {E&E) Fund and its successor, the Continuous
lmprovement Fund (ClF), as part of our collective interest in achieving continuous improvements
in the performance of Ontario's renowned Blue Box recycling system. By providing direct
support to municipalities for recycling and with the additional initiatives to help municipalities
examine efficiency opportunities, municipal taxpayers and consumers of printed papers and
packaging enjoy continued access to convenient recycling opportunities. To find out more about
these programs, we invite you to visit the websites shown below'
Sincerely
Glenda Gies
Executive Director, Waste Diversion Ontario
www,wdo.ca
' [) ,'t"t
Correspondence dated June 30, 2009 from Stewardship Ontario ...Page 89 of 265
Page 90 of 265
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St. Thomas and Elgin County
Community Profile:
2006 Demogra ph ic Report
Prepared by:
Sarah Maaten, MSc and Kathryn Bocking, MSc
April, 2009
Elgin St. Thomas Public Health
99 Edward Street, St. Thomas, ON NsP 1YB
Phone: 519-631-9900 Toll Free: 1-80G922{096 Fax: 519{3}0468 Voicemail: 519-031-3159
wwwelginhealth.on.ca
Highlights from St. Thomas and Elgin County Community Profil...Page 91 of 265
Table of Contents
lntroduction
Overøll Key Findíngs,
Population Structure
Table L: Demographic overview, by municipality,2OOt and 2006
Table 2: Elgin St. Thomas Public Health region demographic overview in comparison to
surrounding health units, 2001 and 2006
Figure 1: Population growth, St. Thomas and Elgin Countyand Ontario,LgTtto 2016
Figure 2: Proportion of population by five year age groups, St. Thomas and Elgin County and
Ontario,2006
7
2
5
6
7
8
9
Table 3: Population, by age group, by municipal¡ty, 2006
Table 4: Dependency ratio, by municipal¡ty, 2001 and 2006
Famíly Structure ond Households
10
10
72
13
T4
L5
16
16
Figure 3: Marital status in those aged
Figure 4: Marital status in those aged
2006
L5 and older, St. Thomas and
15 and older, St. Thomas and
Elgin County,
Elgin County,
2006
L976to
Table 5: Number and proportion of two parent and lone parent families, by municipality,
2006
Figure 5:
Table 6:
Household types, St. Thomas and Elgin County, 2006
Number and proportion of household types, St. Thomas and Elgin County, 2006 _
lmmigrotion, Lønguoge ond VisÍble Mínorities 79
Figure 6: Number and
Figure 7: Year of immi
Figure 8: Number and
by municipality, 2006
proportion of i m m igrants, by m u nicipa lity, 2O06
gration, St. Thomas and Elgin County, 2006
proportion of people who speak a non-official language in the home,
20
20
22
Figure l-0: Number and proportion of people with mother tongue not English, by
municipality,20O6
Figure LL: Number and proportion of people who are a visible minority, by municipal¡ty, 2006
DwellÍngs
ilt
Figure 9: Language other than English spoken at
2006
home, St. Thomas and Elgin County, 1986 to
24
24
26
27
28Figure L2: Proportion and number of rental dwellings, by municipality, 2006
Highlights from St. Thomas and Elgin County Community Profil...Page 92 of 265
Figure 13: Proportion of dwellings that are rentals, St. Thomas and Elgin County, t976lo
2006
Figure 14: Median household income and average household value, St. Thomas and Elgin
County, 1981 to 2006
Figure 1.5:Average household value and median household income, by Health Unit region,
2006
Education
Figure 16: Highest educational attainment for people aged 15 years and older, St. Thomas
and Elgin County, 2006
Table 7: Highest Educational attainment for people aged 15 years and older, by municipality,
28
30
3L
33
34
342006
Figure L7: Highest educational attainment for people aged 15 years and older, bY gender, St.
Thomas and Elgin CountY, 2006
Employment ond lJnPoíd Work
Figure L8: Number and proportion of people unemployed, by municipality,
Figure L9: Unemployment rate, St. Thomas and Elgin County, 1976 to 2006
Table 8: participation rate and unemployment rate of population aged 1-5 years and older, St'
Thomas and Elgin County, L996,2001-,2006
Figure 20: Rate of participation in the work force, by gender, 5t. Thomas and Elgin County,
2006 _
35
37
38
39
40
40I97Lto 2006
Figure 2L: Proportion peoPle aged 15 and older claiming unpaid work caring for children and
seniors, by municipalitY, 2006
Figure 22: Mode of transportation to work, St. Thomas and Elgin County, 2006
lncome
Figure 23: Median income after tax in all private households, by municipality, 2005
Figure 24: Median income after tax in one person households, by municipality, 2005
-
46
Figure 25: Median income after tax, by household type, 5t. Thomas and Elgin County, 2005 48
Table 9: Median income after tax for two parent and lone parent families, St. Thomas and
49Elgin County, 2005
Figure 26: Percent low income after tax, by municipality, 2005
Figure 27: Percent low income after tax, St. Thomas and Elgin County, 1995,2000,2005_ 50
52Appendix A: MunícÍPal Summaries
42
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Appendix B: Delinitions of Terminology
IV
60
Highlights from St. Thomas and Elgin County Community Profil...Page 93 of 265
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lntroduction
The following profile presents a detailed demographic and socioeconomic picture of St.
Thomas and Elgin County in 2006. The information in this report comes from the 2006 Census,
considered the most comprehensive source of information of this kind. Census data is collected
by Statistics Canada every five years and can be compared over time and across different
geographic regions. Certain elements of this report incorporate earlier Census data to provide
a historical context.
Main components included in this report are population structure, family structure,
households and dwellings, immigration, language, education, employment and income. Under
each sub-heading there are tables and figures presenting information in two basic formats;
numbers and proportions. Proportions are important in the comparison of areas of different
population size. They are used to assess the similarity between groups. Numbers must also be
considered to understand the magnitude of an issue. For instance, knowing there are 1,880
lone parents in St. Thomas compared to 200 in Bayham can be helpful when allocating of
resources. After each table or figure there are a few bullet points highlighting the key findings.
ln some cases there are interpretations of the findíngs.
The report is structured to provide an overall view of St. Thomas and Elgin County as well as
detailed information about each municipality. To provide provincial and peer group
comparisons, St. Thomas and Elgin County is compared to Ontario and in some cases other
health unit regions. Summaries of findings by municipality are found in Appendix A. These
summaries provide specific information about each municipality in relation to other
municipalities and the county. Overall, the findings show that areas of St. Thomas and Elgin
County are diverse and dynamic, different from Ontario as a whole and varied across the many
municipalities.
--- 1
Highlights from St. Thomas and Elgin County Community Profil...Page 94 of 265
Overall Key Findings
Population Structure
¡ Between 2001 and 2006, the population of St. Thomas and Elgin County grew by nearly five
percent to 85,35L residents.
r This growth rate was lower than the overall provincial rate of 6.6% during that period.
r lt is projected that between 2006 and 2016, St. Thomas and Elgin County's population
growth rate will more closely match the overall rate for ontario.
ln 2006, St. Thomas and Elgin County had a higher proportion of younger (age 19 and
younger) and older (aged 55 and older) residents compared to Ontario as a whole.
These rates may mean fewer people were of working age and able to take part in the labour
force during20O6.
Family Structure and Households
¡ The proportion of married people in St. Thomas and Elgin County has decreased over time -
from 67 .L% in 197 6 t o 58.5% in 2006.
. At the same time, the proportion of divorced and single people (status at the time of the
Census) has increased.
¡ While there was a lower proportion of single parent families in St. Thomas and Elgin County
in 2006 compared to Ontario as a whole, the proportion of male single parents was actually
higher than the Ontario average.
lmmigration, Language and Visible Minorities
r ln 2006, the greatest number of immigrants residing in St. Thomas and Elgin County lived in
St. Thomas.
. The proportion of immigrants in St. Thomas and Elgin County (L3.2%) was much lower than
the proportion for Ontario as a whole (28'3%1.
¡ Three-quarters of the immigrants living in St. Thomas and Elgin County in 2006 had been
there for at least 15 Years.
. ln 2006 ,6.4yoof St. Thomas and Elgin County residents said they spoke a language other
than English at home.
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Highlights from St. Thomas and Elgin County Community Profil...Page 95 of 265
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r The proportion of visible minorities living in St. Thomas and Elgin County was nearly 10
times smaller than the proport¡on for Ontario.
Dwellings
r Housing costs grew more quickly than annual household incomes in St. Thomas and Elgin
County between 1981 and 2006 which may indicate houses were less affordable in 2006
compared to 1981.
! However, on average people in St. Thomas and Elgin County had to spend less of their
household income to purchase a home in comparison to those in surrounding health unit
areas and Ontario overall.
Education
ln 2006, St. Thomas and Elgin County had a greater proportion of people who had not
completed high school than Ontario.
A trade certificate or college education was the most common type of post secondary
education completed in St. Thomas and Elgin County.
Men were more likely than women to have an apprenticeship or trade diploma and women
were more likely than men to have college or university education.
Employment and Unpaid Work
¡ ln 2006, the unemployment rate in St. Thomas and Elgin County was5.5To,less than that of
Ontario (6.4%). Unemployment rates dropped substantially between t99L (9.3%) and 2006
(s.s%1.
lncome
ln 2005, median household income (after tax) was lower in St. Thomas and Elgin County
(549,71!l than Ontario (S52,117).
However, Southwold and Central Elgin both had median household incomes much greater
than the Elgin and Ontario averages (approximately 560,400).
St. Thomas and Elgin County in 2005 had a much smallerproportion of the population
(6.2%) considered low-income compared to Ontario $f.L%|.
The proportion of children in St. Thomas and Elgin County in the low-income category
decreased substantially between L995 (15.7o/o) and 2005 (7.4o/ol.
--3
Highlights from St. Thomas and Elgin County Community Profil...Page 96 of 265
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Bayham
¡ The population of Bayham was 6,727 in 2006, up 5.5% from 2001. This rate was the
second highest rate in St. Thomas and Elgin County, second to St. Thomas.
r Bayham had one of the highest proportions of children under L5 but a low proportion of
seniors compared to St. Thomas and Elgin County. This means there was a higher child
dependency ratio for those aged 15 to 64 in Bayham compared to the other
municipalities.
. There was a higher proportion of households of couples with children in Bayham,
compared to the county.
I ln 2006 Bayham had one of the highest proportions (19.0%)of immigrants in the county
(N=1,280). 28.3% of people in Bayham had a mother tongue language other than
English.
. 46.5% percent of people in Bayham do not have a high school education. The
proportions of people with a high school certificate or higher are all lower compared to
the county.
. The unemployment rate in Bayham (7.L%l was the highest in St. Thomas and Elgin
County in 2006. The participation rate was low (64.8% vs. 67 .9%l and it decreased
between 1996 and 2006.
¡ The median household income after tax in 2005 in Bayham was lower than the county
average (S46,069).
r Bayham had a lower proportion of people (4.9%l and children (5.9%) in the low-income
category than St. Thomas and Elgin County.
-_ 59
Highlights from St. Thomas and Elgin County Community Profil...Page 97 of 265
Page 98 of 265
S
#or
conrÉnr.nc¡ ors
cor-r.¡cr¡v¡rÉs
roRrsnÈtrs
CÂI¡ADIEÌINES
2
The Forest Communities Program and its partners are pleased to announce
Canadian Forest Gommunities Conference 2009: Trends and Opportunities
Come to the splendid new Vancouver lsland Conference Centre in Nanaimo on November 4-7,2009,
to connect with others from across Canada who share your commitment to building vibrant and
innovative communities.
Join municipal and Aboriginal leaders, govemment agencies, industry partners, economic
development officers, community groups and researchers to hear their success stories and help chart
the course for your community for the 21't century.
This is the place to be! Whether you are interested in bioenergy, eco-tourism, new wood-based
businesses, non-timber forest products, innovative forest tenures, environmental goods and services,
infrastructure or community engagement, you will have the opportunity to share experiences and
explore new ideas with colleagues from across the country.
For more information and updates, please visit www.fcc-ccf.ca, or contact the Conference
Administrator at 1 -800-868-8776.
Le Programme des collectivités forestières et ses partenaires sont ravis de vous annoncer la
Conférence des collectivités forestières canadiennes 2009 : Tendances et
opportunités
Rendez-vous au splendide Centre des congrès de l'île de Vancouver, à Nanaimo, du 4 au7
novembre 2009 pour rencontrer des personnes de partout au Canada, elles aussi résolues à bâtir
des collectivités bien vivantes et innovatrices.
Vous y rencontrerez des dirigeants municipaux et autochtones, d'autres palierc gouvemementaux,
des partenaires de I'industrie, des agents de développement économique, des groupes
communautaires et des chercheurs et vous vous inspirerez des succès qu'ils ont obtenus pour vous
aider à établir I'itinéraire de votre collectivité au cours du XXle siècle.
C'est I'endroit tout indiqué! Que vos intérêts concernent la biomasse à des fins énergétiques,
l'écotourisme, les marchés, les produits forestiers non ligneux, les modes novateurs de tenure
forestière, les biens et services environnementaux, I'infrastructure, ou les fondements de
I'engagement communautaire, vous aurez la chance de vous faire aller les méninges et échanger des
idées avec des collègues de tout le pays.
Pour plus d'information et d'actualités, veuillez vísiter www.fcc-ccf.ca ou communiquez avec
I'Administratrice de la conférence au 1-800-868-8776.
Announcement from The Forest Communities Program and partner...Page 99 of 265
Page 100 of 265
f2 Page2 of 2
.Í\c'Y
The Onarlo Rural Councll andThe Centre for Rural Leadership
ín partnerchip with lnnov¿tive Leadenhip Australh
inúte you to ioin u¡ for an afterniron to:
a
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Thursda¡ September 10" 2009
lS0 to 4O0 pm
OMAFRÂ Conference Centre
I Stone RoadWesE Guelph, ON
REGISTRATIOI{:
funÊl€Èe dre Reg,btrtu'on Fom or¡4 ¡etøra ¡oThe Ceotre for Rurol
Leadel:lrþhy {u d 5{.9€.2ó4208.email iia{o@ruroûeadetship.co oc b¡
¡no, ro IOO 9oooc ßoadWb¡t Sune I05.6ueþft Ont*ø,NIG 5/,3.
OVERYIEW:
ïþc f.rt¡r¡6 O¿ñe b ¡n cr(<t(tç rcvir.,\ôrtshop tod ò¡r
¡t¡nr&tc¡ rlc¿¡r¡n8ful dþlo$ê rboot e cowrunþlregfo*l
furue ath¡ hro rccooor hrçofürr contanpor*ry hsucr
fhk rccnrrlo phrvilng ¡ppra¡dt hrr bcla rp{id wlô gar
n¡ccc*s in tl¡e U& l.U, At.str¡fi¿ end IJSA The ¡rme pbyed ia
¡nnll rcmr ofier¡ p_coSe úre dr*rcè ro ry their hr¡rd ¡r <rfri¡¡l
dechioæ mrlhr¡ drrt will sh¡p+ ¡ 25 ¡tr.r fuurt of r fpodredel
ltgkrñ, Wfut wi| tñc impecr of decirÞar nudc todry hrve ofi
d¡cá¡t¡¡rc of úrc coenrnuÉff/ægiocl
thk Sovrrrso gircr ¡vu: <hencc to o$oæ du <4aüüry rnÚ
povær of Täe F*ws Gomc qoncept.Thb hi¡hþ hærlcdve
lnd prrdcþtory ¡rmc okc: r mry'&f¡<eted ¡nd fuegr¡ted vlcw
of tlw ñ¡trre rnd rlbw3 Þe4icip.nB co tr€*lê *€ <*rrÄcrçel of
dêclrlon-fluklñ8 rcrc¡¡ rhc communíqf-ccêrioflì¡c ¡nd
ax¡mrment¿J dincos¡o¡u vÀ¡le ixorporrting Slobat nâaierul
rnd ]oel &¡r¡es,Th-6 fuEEÈ¡ sjrñuht¡o{r ¡pptÞ¡clr ¡&l¡ axtra
dcpdr end rr+ngrå to cornmrxriqlrt6bnrl phffrlry ofèfi3 rnd
hclpr hocc locel Þrdcnfip end deciion mekiq rkíllr,
WÞIO SHOULDATTEND?
Le¡dcrs and ¡urrl ¡t¿t<aûrolder¡ ln Ontario who hew an
inære* in building strong vibr:nt comrnunide¡,
iocluding:
' Etected Proviocbl. R+giooal rnd Èlunidp*l offtcirisi Frodncbl, Re¿tand rnd Municipal *aff. Ë¡¡¡incss trnprorernent Asrochtions
r Communiry Fuarres Dadognent Corpoation
bo'ard¡ ¿nd srilr Ch¡mbers of Commcrce, Con¡erv¡tionÂuthoriÉes,
rndVolunøry or Non-Proûc OrganhationsI Prorriacid go*-rnment ¡t¡fr *nd un¡\êr¡ide3
THE FUTURES GAME
...o Þowerful Éew *fitcl¡oÞ tool þr stimuloting meaningful @mmunity'diøløgue abaut the fi:ture.
Visualize and explore plausible fub¡res
over a 25 year period..-and engage
peopfe, organiations ând commun¡ties
in shaping their €)ìå/N future!
8t4t2009
Invitation to preview the first Canadian showcase of "The Fu...Page 101 of 265
Page 102 of 265
5
August 4,2009
Mayor Acre
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, ON NOJ 1Y0
Dear Mayor Acre,
Spo,t Àlliance o{ Or,.t-tio
AnaSpoRrTARIO
rtot
Be a Part of the ONTARIO GAMES PROGRAM
Join the team of municipalities that are proud to say - "we've hosted the Ontario Games!"
The spoñattiance is very excited to present a copy of our Ontario Games Bid Guidelines for the
upcoming Games in2011-2013. The spoÍalliance delivers six multi-spoft Games showcasing
Ontario's athletes and communities. We encourage you to review the enclosed Bid Guidelines
and realize the benefits of being part of a great program. The following CD includes Bid
Guidelines for:
2011 Ontario ParaSport Summer Games
2012 Ontario ParaSport Winter Games
2012 Ontario Winter Games
2012 Ontario Summer Games
2012 Onlario Senior Games - Actifest
2013 Ontario Senior Games - Winterfest
The Bid Guidelines are a resource document to assist with bid preparations. Please note that
sportaltiance staff would be happy to assist your community with any questions regarding the bid
process!
Be a part of the Ontario Games Program - and make a difference!
7-,4*,af*r
Dr. Michael Murphy
Chairman, Sport Alliance of Ontario
The Games Program is delivered in partnership with:
3 Corcorde Gate f Toronto, Ontario, Can¿Ja Ð M3C 3N7
Gl, (41ó) 426-7000 Ð Fu*:(416)426-7381 f E-mail: info@sao.on.ca f w.'po.t"lliance.com
Correspondence dated August 4, 2009 from Sport Alliance of O...Page 103 of 265
Page 104 of 265
3
The Prernier
of Onlario
L€gfslattve Burtdtng
Queen's Park
Ton¡nlo, OnteÍO
M7A 141
May 22,2009
Le Premier ministre
de I'Ontario
Êdifice de I'Aeäemblèe léEHative
Oueen's Park
Toronto (Ontario)
M7A 141 ¡ut
Mr. Allan p.'Lafontaine
F¡resident
T:x Recovery Group
106-106 Dunlop Street Ëast
Bafie, Ontario
L4M 6H1
Dear Mr. LafonÞine:
Thank you for writing, on behalF of the Ta< Recovery Group, regarding the proposedsingle' value-added sales Þx announced ¡n the 2o0g onbrlo Budget. I apprecÍate yourinput and lour words of support for our govemmenfls tax returm_
sinesses more than g-800 million per year in
the single sales Þx, combined wfih our
d cut in half Ontario,s marginal
make Ontario one of the most
terms of the Þxation of new
relief measures that would support key
ining, and would provide additÍonal r
r years to Ontario famllles, Þusinesses and
..- 2
rÞ
Copy of correspondence sent by Dalton McGuinty to Allan Lafo...Page 105 of 265
-2-
Úu.nr you -again tbr writing' As ?lvrnys, I welcome )our input and look forward toworking with lour organiza ¡-on and othãi busin-eJ iead.rs to make our economy morecompetitive for Lhe benefit of ontario cihlzenJ ânã ¡usinesses. p¡äãsÀ ,i..pt my personalbest wishes and warm regards,
Yours truly,
Dalton McGuinty
Premier
c: The Honoumble Dwight Duncan
Copy of correspondence sent by Dalton McGuinty to Allan Lafo...Page 106 of 265
5
ONr.nnro PnovrNcI¿,r Porrcr,
PoucE PRovTNcIALE DE t'ONtnnto
P(l
Nsws Rnrnnsn/
Covttr,tuNleuÉ
FROM/DE:ELGIN COUNTY OPP DATE:05 Aug, 2009
MISCIEF IN SPARTA AREA
(ELGIN COUNTY) - On the 2nd of August, 2009 around 11:11pm Elgin County OPP
were called to the Tea Room, a local business in the Sparta area, Central Elgin in
regards to graffiti which had been painted on the back of the building. Sometime
between 8pm and 1Opm suspects targeted the business as well as a Bell Canada
Service building with graffiti. Elgin County OPP is asking anyone with information to
contact police at 1-888-310-1122 or Crime Stoppers at 1-800-222-TIPS (8477).
THEFT FROM VEHICLES
Police responded to a report of a theft from a motor vehicle in the Scarlett Place address,
Central Elgin. Sometime overnight on the 2"d of August, 2OOg suspect(s) smashed the
rear window of a vehicle parked in a driveway and stole a laptop, lpod, and numerous
articles of military clothing. ln a separate incident a car in the Washburn St. area, Central
Elgin was entered and two sets of golf clubs stolen. ln yet another incident two purses
were stolen from a vehicle parked at a Ron McNeil Line residence, Central Elgin. Money
and cells phones as well a personal identification items were in the purses.
Members of the public need to be reminded that they need to take some responsibility in
protecting their own property. lt seems some vehicle owners in Elgin County continue to
disregard police warnings and requests to lock their vehicles and remove valuables.
Remove it - Lock lt - Or Lose lt!
DRIVER RECEIVES THREE DAY SUSPENSION FOR BLOWING A "WARN''
While conducting a traffic stop on the 31't of July, 2OOg around 1Opm on Strachan St. Port
Burwell, Bayham Twp. police found the driver to have been drinking. Police administered
a road side screening device test and the driver registered a warning. As a result the driver
was issued with a 3 day drivers Licence suspension. While conducting the investigation
News Release dated August 5, 2009 from Elgin County OPP rega...Page 107 of 265
Oxr¡,nro PnovrNcr¿,r Poucr,
Poucn PRovrNcrALE DE t'ONr,lnlo
Nnws Rnrnnsn/
CoutntuNleuÉ
the driver was also found to already be suspended, however the driver had not received
notífication. The driver was issued with a notice of driver Licence suspension.
LONG WEEKEND R.I.D.E
Elgin County OPP conducted six R.l.D.E. programs this past long weekend and
unfortunately made several arrests as a result of drivers drinking and driving.
With the annual Tub Daze going on over the course of the long weekend police checked
over 1550 vehicles in the Port Burwell area, Bayham Twp.. This resulted in four (4)
drinking and driving charges, three (3) road side warnings issued, resulting in three day
drivers Licence suspensions, two (2) Liquor Licence act charges and several Highway
Traffic Act warnings. In one particular incident the driver of a motor vehicle was found to be
three and a half times over the legal limit.
Elgin County OPP also conducted R.l.D.E in the Clachan area, West Elgin. 223 vehicles
were checked, two (2) road side warnings were issued resulting in three day drivers
Licence suspensions.
HIT AND RUN
James DEARDEN, age 26 of Tillsonburg, ON was arrested and charged which numerous
criminal offences after police were called to a hit and run on Robinson St. and Erieus St.
Port Bunruell, Bayham Twp. on the 4th of August, 2009. The incident occurred at
approximately 12:25am after police received a report that a red pick-up truck had struck a
parked car in front of the calleds residence and then fled the scene. As a result of the
investigation police located the vehicle and have charged DEARDEN with;
1. lmpaired Driving contrary to section 253(1) (a) of the Criminal Code.
2. Operating a Motor Vehicle while Over the Legal Limit (.08) contrary to section
253(1)(b) of the Criminal Code
3. Failing To Remain at the scene of an Accident contrary to section 252 of the
Criminal Code.
News Release dated August 5, 2009 from Elgin County OPP rega...Page 108 of 265
Hf \ (J_P-P_./ lØ Nnws Rnrnnsn/
CovttvtuNIQuÉ
Sean ELKU, age 30, of Tillsonburg, ON. was also identified as being in the vehicle and has
been charged with;
1. Failing to Comply with a Recognizance contrary to section 1a5(3) of the Criminal
Code.
TWO RESCUED - PERSONAL WATERCRAFT ¡NCIDENT PORT STANLEY
On the 4th of August 2009 at 5:53pm members of the Elgin OPP, Thames EMS, and
Centrat Elgin Fire Department attended big beach in Port Stanley in response to a male
party that had been tossed off of his personalwatercraft and injured.
Pof ice found that a 35 year old London, ON man and his friend, a 32 year old London, ON.
man had launched their personal watercraft inside the protection of the break wall in Port
Stanley Harbor. As the two entered open water outside of the break wall, they encountered
very rough conditions and large waves. As they continued in the rough water both men
were tossed off of the watercraft. The operator fought to stay afloat and was able to make
his way to the nearby concrete pier. Due to the rough conditions, however, he was battered
against the concrete pier by the large rolling waves. Both men were rescued by the on duty
lifeguards in their rescue boat. The operator of the watercraft suffered multiple injuries and
had to be transported to London Hospital by air ambulance. He is listed as having non-life
threatening injuries. Due to a quick response by the Port Stanley Lifeguards, there were no
lives lost in this incident. The investigation is continuing.
Please visit the Opp t OOs Anniversary website at www.opp100.ca for information about upcoming events, updates,
images, video and other information relating to the OPP 100th Anniversary.
'Veuillez visiter le site web pour le 100e anniversaire de I'OPP à www.oop100.ca pour des informations sur les
événements prochains, mises à jour, photos, vidéos et autres informations concemants le 100e anniversaire
-30-
Gontact: Constable Troy Garlson
Elgin Gounty OPP Media Relations/Community Services Officer
Phone: 519-631-2920
Pager: l'888-808-7195
ONrnnro PnovrNcl¡,r PoucE
PoucE PRovINcIALE DE t'ONr.lnto
News Release dated August 5, 2009 from Elgin County OPP rega...Page 109 of 265
News Release dated August 5, 2009 from Elgin County OPP rega...Page 110 of 265
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Council Members DATE: August 6,2009
FROM: Planning Coordinator/Deputy Clerk FILE: Dl4.GUEN
SUBJECT: Guenther Rezone to Remove Holding Provision NUMBER: D2009-35
Background
Gerhard and Susie Guenther have submitted an application to Rezone to Remove the Holding provision
on their newly acquired property located in Concession 8 Part Lot 7 south side of Eden Line, west of
Talbot Line (Hwy 3) in the Hamlet of North Hall. The subject land is designated "Hamlets" in the
Official Plan and zoned Hamlet Residential-Holding tHR(h)l in the Zoning By-law No. 2456-2003.
The Guenthers purchased the property on July 17,2009 from Abraham and Emma Peters through
Consent Application E7 5 I 08.
Staff Comments
The subject lands were recently severed from a larger parcel that several years prior were proposed to
be developed by aplan of subdivision. The Holding provision was placed on the property at that time
when the use was established but the details of the intensive development were not determined. The
plan of subdivision for 42lots did not materializepartly due to the absence of support at the Ministry
level for privately serviced subdivisions of that size.
In 2008, Atkinson-Davies prepared a geotechnical report of the subject lands based on local testing and
the potential higher residential intensification. The report indicated high nitrate levels in the area and
recoÍrmends the installation of tertiary septic systems in the plan of subdivision.
The applicants/owners are proposing to construct a single detached dwelling on the subject lands
making the report irrelevant for such low intensification. The most appropriate septic system will be
determined through a percolation teslsoil testing report. The applicants are required to show a potable
water supply for a residence through water quality and quantity testing reports. These same
requirements are required in obtaining a building permit. The applicants have provided these reports to
the office.
Additionally, in January 2009, the Committee of Adjustment granted a Minor Variance to the subject
lands for relief from the Hamlet Residential (HR) Zone Section 9.3 - Minimum Lot Frontaee
requirement of 22.0 metres (72.18 feet) to 20.3 metres (66.6 feet) frontage on Eden Line. Access to the
subject lands will be from Eden Line. The Ministry of Transportation owns a l-foot reserve along the
southerly lot line and will not grant any access to Highway 3 (Talbot Line).
As part of the Offrcial Plan Review and the proposed reorganization of Hamlet boundaries, a portion of
the subject lands are proposed for removal from the "Hamlets" designation and placed in the
"Agriculture" designation and in the Agricultural (41) zone in the Zoning By-law.
St¿ff is satisfied the proposed development of the property complies with planning policies and that the
Holding provision can be removed.
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 111 of 265
Staff Report D2009-35 Guenther
Attachments
l. Rezoning To Remove Holding Application
2. IBI Group Memo dated July 29,2009
3. Draft By-law 2573-2009
RECOMMENDATION
Page2
*THAT StaffReport D2009-35 regarding the Guenther rezoning be received;
AND THAT the zoning on lands owned by Gerhard and Susie Guenther,located in Part LotT
Concession I be changed from Hamlet Residential-Holding tHR(h)l to Hamlet Residential
(HR) in Bayham ZoningBy-law 2456-2003, as amended;
AND THAT ZoningBy-law 2573-2009 be presented to Council for enactment."
Respectfully submitted,
Underhill, Planning Coordinator/Deputy Clerk
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 112 of 265
MUNICIPALITY OF BAYHAM
P.O. Box 160
Straffordville, Ontario
NOJ lYO
Phone (519) 866-5521 Fax (519) 866-3884
APPLICATION FOR AMENDMENT TO TTM ZONING BY.LAW OF
THE MTJNICIPALITY OF BAYHAM
This application must be filed with the Planning Coordinator/ Deputy Clerk or designate of the
Municipality of Bayham along with a cheque for the required amounl The applicant should retain one
copy for their records.
The information in this form must be completed in full. This mandatory information must be provided
withafee of t2@Q.(fnningByJawAmendmentorTemporaryUse TnntngBylaw) ortþA
(Temporary Use Zoning ByJaw Renewal) or $lll[QnnngAmendment to Remove Hotding Provision).
Ifthe rned.
I/WE, assume responsibility for any
additional costs exceeding the deposited amount related to the said application and understand and agree
additional coets shall be a condition of this signed application. I also agree to
accept all
owrer $n¡o Q-ue Acer¡t
FOR OFFICE USE ONLY
Prepared April 2007
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 113 of 265
AUTHORIZATION OF' PURCIIASERS
We, George and Susie Guenther, are the Purchasers of the lands that are the subject of the attached
planning application. tüe hereby authorize David Roe to act as our Agent to make this application and to
provide any ofour personal infonnation necessary for the processing ofthis application.
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 114 of 265
AUTHORIZATION OF OWNER
We; Abratram and Emma Peters, are the Owners of the lands that are the subject of the attached planning
application. We hereby authorize David Roe to act as our Agent to make this application and to provide any
ofour personal information necessary for the processing ofthis application.
Emma Peters
f
I
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 115 of 265
Municipality of Bayham Zoning By-law Amendment Applicuion Page2
&rÁ"./i ,Dvt 6rrn*Áer
f ¿rJtl
Address:
Phone No. (Home):
Fax:Email:
Lot and Concession (if applicable):
Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If so
provide the names and addresses of such pen¡ons.
2. Applicant/ Authoriz¿d Agent:David Roe
Address: 599 Larch St. Delhi, 0N N4B 347
Registered Owner's Name:- % 3t Eftaclt
s144t6483+ surn"rr, (4/ 5n 5e/ K 3ót óÊ/Á"r/
3.
Telephone No.;519-582-LL74 Fax:
Ptease specify to whom all communications should be sent:
RegisæredOwner ( ) Applicant/AuthorizedAgent ( x)
Legal Descriptíon of the land for which the amendment is requested:
Concession: I Lot: 7
Reference Plan No:Part Lot:
Street and Municipal Address No.:Eden Líne
\ilhat is the siz¿ of property which is subject to this Application?
Area: 4.73ha m Frontage:20 .5m
When were the subject lands acquired by the current owner?
4.ExistingOftrcialPlanDesignation: Hamlet
Depth:377 .9n
How does the application conform to the Official Plan?
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 116 of 265
Municipaliry of Bayham Zoning By-law Amendment Applicæion
5. Existing Zoning By-law Classifïcation: HR ( h )
What are the current uses of the subject lands? V a c a n t
Agricultural
Page 3
If known, provide the length of time these uses have crntinued on this property.
If there a¡e any existing buitdings or structures on the subject lands provide the following
inforrnation:
Type Front Lot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacks Setback
If knovrn, provide the dates in which each of these buildings were constructed.
6. What is the Nature and Extent of the Reznning?
RemOval of Hnl d i ng Frovi s1on
7. Why is the rezoning being requested?
Required to construct a nelt dwelling
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 117 of 265
Municipality of Bayham Zoning By-law Amendment Applicuion
8. Does the proposed Zoning Bylaw amendment implement a growth boundary
adjustment of a settlement area?
Page4
no
If so, attach separately justification or information for the request based on the current Offrcial Plan policies
or associated Ofhcial Plan amendment.
9. Does the proposed amendment rcmove land from an area of employment?
-n-o-If so, attach separately justification or information for the request based on fhe current Official Plan policies
or associated Ofhcial Plan amendment.
10. Description of proposed development for which this amendment is requested (i.e. permitted uses,
buildings or structuræ to be erected. (Be Specific)
Construct a neÌt dwelling within provisions
of the HR zone.
For any proposed buildings or structures on the subject lands provide the following information:
Type Frontlot Side Lot Line Rear [,ot Line Height Dimensions
Line Setback Setbacks Setback
11. Services existing or proposed for the zubject lands: Please indicate with a r'
Water Supply
Municipal Piped Water Supply
Privare Drilled v/ell
Private Dug rWell
CommunalWell
Existing
()
()
()
()
Proposed
()
( t)
()
()
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 118 of 265
Municipality of Bayham Zoning By-law Amendment Application Page 5
Lake or other Surface Water Body
Other
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
Privy
Other
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Proposed
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Note: If the proposed development is on a privaúe or communal system and generate more than 45(X)
litres of eflluent per day, the applicant must include a servicing options report and a hydrogeologÍcal
reporL
Are these reports attached?
If not, where can they be found?
Storm Drainage
Provisions:
Proposed Outlet:
as required by the nunicipality
existing municipal drain
12. How will the property be accessed?
ProvincialHighway ( ) CountyRoad( x ) MunicipalRoad-maintainedallyear( )
Municipal Road- seasonally maintained ( ) Right-of-way ( ) Water ( )
If access is by water, do the parking and docking facilities exist, and what is the nearest public road?
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 119 of 265
Municipality of Bayham Zoning By-law Amendment Application
13. Has the subject land ever been the zubject of an application under the Planning Act for:
Plan of Subdivision ( ) Consent ( x)
ZoningBy-law Amendment ( ) Ministers Tnning Order ( )
If yes to any of the aboye, indic¿te the file numb€r and status of the application.
E7s/08
Page 6
14. How is the proposed amendment consistent with the Provincial Policy Statement 2fi)5?
Resi dential use within settlement area
15. Are the subject lands within area desþnated under any Provincial Plan(sf If the answer is yes, does
the propmed amendment conform to the Provincial Plan(s)?
17. The Owner is required to attach the following information with the application and it will form part
of the application. Applications will not be accepted without the following.
(a) A sketch based on an Onørio Land Surveyor description of the subject lands showing
¡ the boundaries and dimension of the subject lands;
o the location, size and type of all existing and proposed buildings and structures, indicating
their setbacks from all lot lines, the location of driveways, parking or loading spaces,
landscaping areas, planting ships, and other uses;
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 120 of 265
Municipality of Bayham Zoning By-law Amendment Application PageT
. the approximate location of all natural and artificial features þuildings, railways, roads,
watercourses, drainage ditches, banks ofrivers or strearrui, wetlands, wooded areas, \ryells
and septic tanks) that are on the subject lands, adjacent to ttre subject lands, or in the
opinion of the applicant may affect the application;
. the current uses of the land that is adjacent to the subject land;
o the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road, a private road, or a right-of-
way;
¡ the location of the parking and docking facilities to be used (if access will be by water
only);
o the location and nature of any easement affecting the subject land.
(b) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation
Authority and Minisfy of Transportation (if applicable).
(c) If a private sewage system is necessary, pre-consultation with the Chief Building Official is
required about the approval process
18. If this application is sigred by en agent or solicitor on behalf of an applicant(s), the owner's written
authorization must accompany the application If the applicant is a cor¡rcration acting without an
agent or solicitor the application must be sþned by an olficer of the corporation and the seal íf any
must be afñxed.
19. Additional Information as required by Council
20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the
following information:
Date surplus farm dwelling was erected:
Please provide the assessment roll number, location, and zoning of the farm parcel with which the subject
lands is being consolidated.
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 121 of 265
Municipality of Bayham Zoning Bylaw Amendment Application
David Roe
I / \{e,
of
, ofthe
irfunicipaliry Narne
, in the4ounty of Norfolk
Torvn/Township/City/Village ctc
, do solemnly declare:
Page 8
Courrtv Name
Asent for(Ð that I / We am / are the oriÉrer(s) of the lands described above
(ü) that to the best of my / our knowledge and belief, all of the information and statements given in
this application and in all exhibits transmitted a¡e true.
(llr_,that I /we hereby appoint to act as an Agent on mylour behalf in all
aspects of this application.
And I / We make this solemn declaration conscientiously belÍeving ¡t to be true, and knowing that it is of the
same force and effect as if made under oath, and by virûre of the "Cønada Evidcnce Act".
DECLARED BEFORE ME at the:
inthe County/Region of Eh r¡ lfril"
dayof "?n 0q
Owner / Agent
A Commissioner, etc.
of
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 122 of 265
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lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 519 4727328
fax 5'1947293il
To/Attention
From
GC
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date July 29, 2009
Project No 3r',05-464
Steno dd
1.
2.
Memorandum
Guenther - Part Lot 7, Concession 8, Eden Line, North Hall (Proposed
removal of Holding Provision)
We have completed our review of the application to amend the Zoning By-law submitted
on behalf of Gerhard & Susie Guenther in support of a proposal to develop a single-
detached residential dwelling on a 4.7 hectare (11.6 acre) parcel of land located on the
south side of Eden Line, west of Talbot Líne, in the Hamlet of North Hall. The subject
lands are designated 'Hamlets' in the Official Plan and zoned Hamlet Residential with a
holding provision (HRthl) in Zoning By-law No.2456-2003.
The subject lands are characterized as an irregular remnant agricultural parcel used for
cash crop farming, with no buildings located on-site. Surrounding land uses consist of a
Mennonite church and school on the north side of the property, vacant remnant
agricultural parcels to the east and west, and larger agricultural parcels to the south, on
the south side of Talbot Line. Generally there are residential uses to the west of the
subject land frontage along Eden Line, and a mixture of residential, and service/highway
commercial uses to the east centred around the intersection of Eden Line and Talbot Line'
Section 8.16.1 of the Official Plan outlines the fìve (5) instances where holding (h)
symbols can be utilized in the Zoning ByJaw. The specifÏc reason for the existing "h'
symbol on the subject lands is outlined in subsection 8.16.1.1 where the'use of land is
established but where details of development have yet to be determined". The details in
this instance relate to the subject lands previously proposed to be developed by plan of
subdivision given their size. Since the time that the holdíng symbol was applied to these
lands a number of issues have arisen that have changed the future development of these
lands, notably the lack of support for developing a privately serviced subdivision at the
Provincial level; the direction of the Municipality to focus growth and infrastructure in the
Villages and Hamlets along the Plank Road corridor; and the proposed re-organization of
Hamlet boundaries to reflect servicing constraints in the four western hamlets (Corinth,
lBl Group is a group of firms providing professional services and is affiliated with lBl Group Arch¡tects
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 124 of 265
lBl Group Memorandum
Munic¡pality of Bayham - July 29, 2009
North Hall, Richmond, and Calton) and accommodate any new growth by infill type
development.
4. As part of the ongoing Official Plan Review (OPR), the subject lands are proposed to be
placed in the 'Agriculture" designation and subsequently would be likely placed in the
Agricultural (A1) Zone in the Zoning By-law. Given that the current HR zoning and the
likely future A1 zoning would both permit a single residential use, we would not have any
objection to the proposed development.
5. As per Section 8.16.5 of the Official Plan, Council may pass an amendment to remove a
holding (h) symbol under Section 36 of the Plannino Act. A public meeting is not required
to remove a holding symbol, as the use of the lands has been previously established.
However, Council must give notice of its intent to remove the holding (h) symbol.
7¿r'4
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:\3404\464 Guenther\PTMguenthe¿009{7-29.doc\2009{7€'l \oD
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 125 of 265
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2573-2009
GUENTHER
BEING A BY-LAW TO AMEND BY-LAIV No.7A56-2003, AS AMENDEI)
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning ByJaw No. 245 6-2003, as amended;
TIIEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
l) THAT ByJawNo. 2456-2003,as amended, is hereby further amended by amending Schedule "C"
by deleting from the HamletResidential-holding (HR-h) Zone andaddingtotheHamletResidential
QIR) Zone those lands outlined in heavy solid lines and ma¡ked HR on Schedule "A"tothis ByJaW
which is attached to and forms part of this ByJaw.
2) THIS By-law shall come into force on the date of passing.
READ A FIRST TIME TIIIS 13ü'DAY OF August 2009.
READ A SECOND TIME THIS l3d'DAY OF August 2009.
READ A THIRD TIME AND FINALLY P.¡SSED TI{IS l3th DAY OF August 2009.
MAYOR CLERK
Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 126 of 265
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Staff Report D2009-35 regarding Guenther Rezone to Remove Ho...Page 127 of 265
Page 128 of 265
CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Council Members DATE: August 6,2009
FROM: Planning Coordinator/Deputy Clerk FILE: DI4.DYCK
SUBJECT: Dyck Rezoning - Supplementary Farm Dwelling NUMBER:D2009-34
Public Meeting August 13,2009 at 7:30pm
Background
Gerhard and Maria Dyck have submitted an application to rezone their property located in Concession
7 NTR Part Lot 109, south side of Talbot Line (Hwy 3), east of Springer Hill Road. The subject land is
designated "Agriculture" in the Official Plan and zoned Agriculture (,A.1) in the Zoning By-law No.
2456-2003.
Purpose and Effect of Rezoning
The purpose of the amendment is to change the zoning on a 17.5 hectare (43 acre) parcel of land from
the Agriculture (41) Zoneto Agricultural - Temporary 2 (Al-T2) Zone.
The effect of this amendment would be to permit the use of a mobile home as a dwelling for
supplementary farrn labour, for a period not exceeding three (3) years. A temporary rezoning is
required due to the undersized nature ofthe parcel.
Staff and Planner Comments
Mr. Dyck is in partnership with his brother operating a farm of approximately 950 acres. The farm
operation relies on seasonal help for the cultivating and harvesting of cucumbers, asparagus, peppers,
tomatoes and the farm also produces com and beans. This year the farm operation has 18 seasonal
families to accommodate and the applicants require a mobile home to be located temporarily on their
17.47 hectare (43 acre) property. The applicants were advised that the mobile home is permitted for
use only eight months of the year and cannot be used as a permanent residence. They have been
advised to contact the Elgin St. Thomas Health Unit for approvals and our Chief Building Official for a
building permit.
In our ZoningBy-law 2456-2003, a supplementary farm dwelling as defined "shqll mean a building or
structure including q mobile home which is used or intended to be used by a bonafide farm operation
for accommodating supplementaryfarm labour for a period not exceeding eight months in any one
calendar year." OÍte supplementary farm dwelling is permitted on Agricultural (41) parcels greater
than20 hectares in lot area. A temporary zoning is required on those Al parcels less than 20 hectares.
Current Official Plan policies Section 8.15.3 c) permits the establishment of a mobile home as a
supplementary farm dwelling for farm labour as a temporary use subject to the four criteria outlined in
Section 8.15.4 of the Official Plan. In reviewing the application, it appears to comply with the four
criteria.
As Council is aware, proposed policies in the 5-Year Official Plan Review support the approach that
supplementary farm dwellings are not permitted as-of-right on any parcel of land regardless of parcel
size therefore an application must meet several criteria before being permitted through a Minor
Variance to the Zoning By-law on a pennanent basis.
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 129 of 265
Staff Report D2009 -34 Dyck Page2
The planner supports the temporary rezoning as requested. Alternatively, the planner could support
proceeding by way of a Minor Variance to permit one supplementary farm dwelling to avoid future
zonrngby-law amendments based on the proposed Official Plan policies.
Staff would recommend this application proceed as advertised and circulated as a rezoning for a
temporary 3-year period. The 5-Year Official Plan Review is not complete and all proposed policy
changes are subject to ministry approval.
Other Comments
The Ministry of Transportation provided comment dated JuIy 27,2009. The ministry has no objection
to the approval of the application and wishes to advise the owners that:
o Highway 3 is classified as a Controlled Access Highway and no new access will be granted
o The mobile home that is to be placed in the property temporarily must be set back a minimum
of 14 metres from the highway right-of-way limit.
At the time of report preparation, no other public or agency comments have been received.
Attachments
l. RezoningApplication
2. IBI Group Memo dated Jluly 28,2009
3. Draft By-law 2572-2009
RECOMMENDATION
"THAT StaffReport D2009-34 regarding the Dyck rezoning be received;
AND THAT the zoning on lands owned by Gerhard and Maria Dyck, located in Part Lot 109
Concession 7 NTR be changed from Agriculture (41) to Agriculture - Temporary 2 (Al-T2)
in Bayham ZoningBy-law 2,456-2003, as amended, to permit a supplementary farm dwelling
for a period not exceeding three (3) years, ending August l3r20l21'
AND THAT ZoningBy-law 2572-2009 be presented to Council for enactment."
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 130 of 265
MUNICIPALITY OF BAYTIAM
P.O. Box 160
S traffordville, O ntario
NOJ lYO
Phone (519) 866-5521 Fax (519) 866-3884
APPLICATION FOR AMENDMENT TO THE ZONING BY-LAW OF
THE MUNICIPALITY OF' BAYHAM
This application must be fited with the PlannÍng Coordinator/ Deputy Clerk or designate of the
Municipality of Bayham along with a cheque for the required amount. The applicant should retain one
copy for theÍr records.
The inform4t-jgli¡+fp form must be completed in futl.must be provided
with a fe ning By-law Amendment 81s00
(Temporary Use Zoning By-law Renewal) or 81500 (nningAmendment to Remove Holding
Provision). If the application is not completed in full, the application will be returned.
I/WE,G.rÁor/shall assume responsibility for any
additional costs exceeding the deposited a related to the said application and understand and agree
that for payment of said additional costs shall be a condition of this signed application. I also agree to
accept all costs as rendered.
Q erh a"ð Dy "t
Property Owner
ría îy ek
Property Owner
FOR OFFICE USE ONLY
Prepared April 2007
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 131 of 265
Municipality of Bayham Zoning By-law Amendment Application
1.Registered Owner's Name:@-rh<. ry' e oû o ri.t lr'.lr k
Page 2
Address:
PhoneNo. (Home)' þtÐ7¿S - SSef Business:
Fax:
Lot and Concession (if applicable):
Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If
so provide the names and addresses of such persons.
f'Jo
2. Applicant / Authorized Agent:
Address:
Telephone No.: nu*t
Please specify to whom all communications should be sent:
Registered Owner ef Applicant / AttthonzedAgent ( )
3.Legal Description of the land for which the amendment is requested:
concession: -7 rot Po rl e,4. | .,1 I 09
Refe¡encePlanNo: llR.- StlO Partlot: lnq
sr¡eetandMunicipalAdd¡essNo.: 5ö3Gf lq!rc[- \t ^*
\ühat is the size of property which is subject to this Application?
A¡ea: ll. 1l hr.,. - Frontage:
When were the subject lands acquired by the current owner?
4.Existing Official Plan Designation:
rl 15 - rßR
How does the application conformto the Official Plan?
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 132 of 265
Municipality of Bayharn ZnnngBy-law Amendment Application
5. ExistingTnningByJawClassification:
information:
Type
Page 3
Dimensions
Sbø/Gí)+', t tbo -Çt
What are the current uses of the subject lands?
ff known, provide the length of time these uses have continued on this property.
Ifthere are any exis{ing buildings or structures on the subject lands provide the following
If known, provide the dates in which each of these buildings were constructed.
6. What is the Nature and Extent of the Rezoning?
7. \ilhy Ís the rezoning being requested?
w
2. nd
- a.coayn ruo cla{à1 þ lF 'ß,^ì /''r gna-/ c,tt¿v'/<ers
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 133 of 265
Municipality of Bayham ZonngBy-law Amendment Application
8. Does the proposed T,oningByJaw amendment implement a growth boundary
adjustment of a settlement area?
Page 4
NJO
If so, attach separately justification or information for the request based on the current Official Plan policies
or associated Official Plan amendment.
Does the proposed amendment remove land from an area of employment? ' Ñ O
If so, attach separately justification or information for the request based on the current Official Plan policies
or associated Offrcial Plan amendment.
10. Description of proposed development for which this amendment is requested (i.e. permitted uses,
buildings or structures to be erected. @e Specific)
For any proposed buitdings or structures on the subject lands provide the following information:
Twe Front Lot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacls Setback
hnuv l¡n:l o *1jo 4*s)q4 q4 (.s&r x /44.
{,.o^ -þ* Ì
Affi^--aa:3 .)
11. Services existing or proposed for the subject lands: Please indicate with a r'
Water Supply
Municipal Piped Water Supply
Private Drilled Well
Private Dug Well
Communal lVell
Existing
()
Proposed
()
r/t
()
()
()
()
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 134 of 265
Municipality ofBayham Zoning By-law Amendment Application Page 5
Lake or other Surface Water Body
Other
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
Privy
Other
( /)',t uu-
()
()
()
()
Existing
()
()
()
()
Proposed
()
()
()
()
Note: If the proposed development is on a private or communal system and generate more than 4500
Iitres of effluent per day, the applicant must include a servicing options report and a hydrogeological
report.
Are these reports attached?
If not, where can they be found?
Storm Drainage
Provisions:
Proposed Outlet:
12. How will the property be accessed?
Provincial Highway (,4 CountyRoad ( )Municipal Road - maintained all year ( )
MunicipalRoad-seasonallymaintained( ) Right-of-way( ) Water( )
If access is by water, do the parking and docking facilities exist, and what is the nearest public road?
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 135 of 265
Municipality of Bayham Zoning ByJaw Amendment Application
13. Has the subject land ever been the subject of an application under the Planning Act for:
Plan of Subdivision ( ) Consent ( )
ZorungBy-law Amendment ( ) Ministers T,orungOrder ( )
If yes to any of the above, indicate the fite number and status of the application.
Uhþnor,trn .
Page 6
Í 14. How is the proposed amendment consistent with the Provincial Policy$tatement 2005?
Are the subject lands within area desÍgnated under any Provinciat Plan(s)? If the answer is yes, does
the proposed amendment conform to the Provincial Ptan(s)?
f\lo
17. The Owner Ís required to attach the following information with the application and it will form part
of the application. Applications will not be accepted without the following.
(a) A sketch based on an Ontario Land Surveyor description of the subject lands showing
¡ the boundaries and dimension of the subject lands;
¡ the location, size and type of all existing and proposed buildings and structures, indicating
their setbacks from all lot lines, the location of driveways, parking or loading spaces,
landscaping areas, planting strips, and other uses;
15.
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 136 of 265
Municipality of Bayham T.onngByJaw Amendment Application Page 7
the approximate location of all natu¡al and artificial features ftuildings, railways, roads,
watercourses, drainage ditches, banls of rivers or strearns, wetlands, wooded areas, wells
and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the
opinion of the applicant may affect the application;
the current uses ofthe land that is adjacent to the subject land;
the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road, apnvare road, or a right-
of-way;
the location of the parking and docking facilities to be used (if access will be by water
only);
¡ the location and nature of any easement affecting the subject land.
Written comments from the Elgin St. Thomas Health Unit,LongPoint Region Conservation
Authority and Ministry of Transportation (if applicable).
If a private sewage system is necessary, pre-consultation with the Chief Building Offrcial is
required about the approval process
18. If thÍs rpplication is signed by an agent or solicitor on behalf of an applicant(s), the owner's written
¡uthorization must eccompany the application. If the applicant is a corporation acting without an
agent or solicitor the application must be signed by an officer of the corporation and the seal if any
must be affixed.
19. Additional fnformation as required by Council
(b)
(c)
If this application is modate the consent of a surplus farm dwelling, please provide the
following information :
Date surplus farrn dwelling was erec
Please provide the assessment roll number,
lands is being consolidated.
20.
and zontngof the farm parcel with which the subject
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 137 of 265
Municipality of Bayham ZonrngByJaw Amendment Application
f/We,, of the
Page 8
(Ð that I / We am / are the owner(s) of the lands described above
(ÍÐ that to the best of my / our knowledge and belief, all of the information and statements given in
this application and Ín all exhibits transmitted are true.
(iiÐ that I /we hereby appoint to act as an Agent on my/our behalf in
all aspects of this application.
And I / \üe make this solemn declaration conscientiously believing it to be true, and knowing that it is of
the same force and effect as if made under oat\ and by virtue of the "Cønøda Evídence Actt'.
DECLARED BEFORE ME at the:
,(ila, ì .,^aa./t /v of
inthe CountylRegion of E/ç ,t tnis e?O*
dayor =, fu /u 'ro Oq
$.*:ilt] 9Pryutu" ¡ conul¡¡lo¡cr, ctsA Commissioner, "tøn"r* .i.-* ;.f ;T': I uoErtr
Þputy Clerk of t[c Cor1o¡¡üo¡ ofûe
"t #, in the county "t %, do solemnly declare:
Muuicipalrty ofgayùao ,)
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 138 of 265
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203-350 Oxford Street West
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tel 519 4727328
fax 519 47293il
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date July 28, 2009
Project No 3/.04 - 463
Steno dd
1)
2)
Memorandum
Dyck - Part Lot 109, NSTR, Springer Hill Road (Proposed Temporary
Rezoning)
We have completed our review of the Zoning By-law Amendment application by Gerhard
& Maria Dyck in support of their proposal to permit a mobile home for seasonal farm
labourers on a temporary basis for three years, on a 1 7.47 hectare (43 acre) farm parcel
located in Part Lot 109, NSTR, on the southeast corner of Talbot Line and Springer Hill
Road, in the Municipality of Bayham. The subject lands are designated "Agriculture"
with "Hazard Lands'constraints in the Official Plan and zoned Agriculture (A1) in the
Zoning By-law of the Municipality of Bayham. Temporary zoning is being requested as
the subject lands are less than the required 20 hectares for a supplementary farm
dwelling.
As it pertains to the requirement for temporary rezoning for supplementary farm
dwellings on parcels that are less than 20 hectares in lot area there have been
discussions as part of the current Official Plan Review to consider an approach that
allows for farmers to erecUplace such dwellings on a permanent basis. The proposed
policies have been reviewed by Council and the Province with no further revisions and
as such, we consider ít appropriate to review this applicatíon against these draft policies.
3) The proposed policies support an approach where supplementary Íarm dwellings are not
permitted as-of-right on any parcel of land regardless of size, but must meet several
criteria before being permitted through a minor variance to the Zoning By-law on a
permanent basis. Such a dwelling may be permitted where the size and/or nature of the
farm operation warrants additional dwellings for farm labour, where the operation
includes any parcels owned, or owned in part by the applicant. Our review of the
application in the context of the proposed Official Plan policies is as follows:
lBl Group is a group of fims providing professional services and is affìliated with lBl Group Arch¡tects
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 140 of 265
lBl Group Memorandum
Municipality of Bayham - July 28, 2009
b
Need: ls there a need for such a dwelling based on the type, scale, and/or size
of the farm operation. The applicants require farm help for the hand picking of
cucumbers and other vegetable crops on over 385 hectares (950 acres) of land
owned by themselves and other family members.
Existino Dwellings: ls there justifìcation for permifting the proposed new
dwelling, where existing on-site accommodations may exist. The applicants
should provide a sworn declaration as to the number of expected non-family
farm members to be accommodated within the proposed and any other existing
supplementary farm dwellings on those parcels constituting the 385 hectares
noted above.
Location: The location of the proposed dwelling should utilize existing serutbes
(driveways, wells, septic sysfems) where feasible and be sifed so as to not
impact any surrounding land uses. Our review of the conceptual sketch
provided by the applicants and the most recent aerial photographs indicates the
trailer will be located in an area close to the existing cluster of farm buildings
fronting onto Talbot Line. This area also appears to be suitably buffered from
Talbot Line by two rows of trees and would not require any additional driveways.
The proposed location adjacent to Talbot Line, is in our opinion the most
suitable location for the dwelling, but may require a permit from the Ministry of
Transportation to be located in this area.
Size and Type: The proposed dwelling must meet building code requirements
for public health and safety and should not be any larger than necessary to
accommodate the needs of the farm help residing in the dwelling' The
proposed mobile home is the preferred form of housing as it can be more easily
removed from the property. The Chief Building Offícial should be satisfíed that
the mobile home can meet public health and safety requirements.
Seruices: The proponent must illustrate adequate water and sewage treatment
and disposa/ seryices for the proposed dwelling. The application indicates a
proposed new well and septic system for the mobile home which will require
permits from the Municipality.
Vehicular Access: The proponent should illustrate how the proposed dwelling
will not contribute to any traffic-related hazards. The proposed dwelling is
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 141 of 265
lBl Group Memorandum
Municipality of Bayham - July 28, 2009
located within close proximity to the existing farm buildings and an existing
driveway which avoids the need for additional driveways.
4) Based on the aforementioned information, we could support the temporary rezoning as
requested by the applicants, or alternatively a minor variance to the Zoning ByJaw to
permit one (1) supplementary fatm dwelling on the property as an approach to avoid
future temporary Zoning By-law amendments. Council may consider this process in
anticipation of approval of the proposed Official Plan policies.
5) As per the proposed OP policies, we would also strongly encourage the use of an
agreement to ensure the mobile home is used for its intended purpose. Matters to
address for this particular application would include:
. building location as per the conceptual plan;
. annual inspection by the Municipality's CBO for public health
reasons;
. conditions of removal of the mobile home from the subject lands;
and
o period of occupancy of the dwelling.
7¿r"J
116T ^ ,/ A draft copy of such an agreement ís attached to this memorandum for Council and
¡-,-,6CHê) \ Staffs consideratíon.
Yours truly
IBI GROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municípality of Bayham
J:\3404\463 Dyck\PTMdyck2009{7-28.doc\2009{7-31 \DD
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 142 of 265
THE CORPORÄTION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.ZS72-2009
DYCK
BEING A BY-LAW TO AMEND BY-LAW No.7t456-2003, AS AMEI\DED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning By-law No. 7A5 6-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
l) THAT By-lawNo. 2456-2003, as amended, is hereby further amended by amending Schedule "A",
Map No. 29,by deleting from the Agricultural (Al) 7-one and adding to the Agricultural - Temporary
2 (y',l.-fÐ Zone, those lands outlined in heavy solid lines and marked A1-T2 on Schedule "4" to this
By-law, which schedule is attached to and forms part of this By-law.
2) THAT ByJaw No.2456-2003, as amended, is hereby further amended by amending Section 29 -
Temporary (T) Zone, by adding the following new subsection:
*29.4.15 A1-T2 as shown on Schedule "A", Map 29,for apenod not exceedingthree
(3) year(s) ending August 13,2012."
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Boa¡d.
READ A FIRST TIME THIS 13ú DAY OF August 2009.
READ A SECOND TIME THIS l3th DAY OF August 2009.
READ A THIRD TIME AND FINALLY PASSED THIS 13d'DAY OF August 2009.
MAYOR CLERK
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 143 of 265
dule "A'' to By-low
009, possed 'rlre lJth
st 2009
0 250m 500r¡
-
AP @
Staff Report D2009-34 regarding Dyck Rezoning - Supplementar...Page 144 of 265
?
July 7, 2009
Lynda Millard, Clerk
Municipality of Bayham
9344 Plank Road, Box 160
Straffordville, ON
NOJ 1YO
Dear Madam:
As per our discussion, enclosed is the Winter Drain Reports and Notice of Drainage Works
to be distributed to the Clerk, Drainage Superintendent, Manager of Roads and Court of
Revision Member. As per the engineers report a copy of the Notice of Drainage Works and
a report was mailed today to each property owner in the Municipality of Bayham.
Norfolk County Council will meet at the Norfolk County Administration Building (Governor
Simcoe Square), 50 Colborne Street South, Simcoe, in the Council Chambers on Tuesday,
August 25,2009 at 5:00 p.m.
It will be necessary for the Municipality of Bayham to appoint one member to the joint Court
of Revision. The Court of Revision meeting has tentatively been set for Wednesday,
September 16, 2009 at 9:30 a.m. in the meeting room of Norfolk County Public Works &
Environmental Services Offices at 183 Main Street of Delhi, Delhi.
After the engineer's report has been approved by Council you will receive a copy of the
provisional bylaw and Notice of Court of Revision that we will mail to each landowner and
Court member for Bayham.
lf you have any questions or concerns please do not hesitate to contact me at Ext. 1203 or
by e-mai I at i ill. ostrowercha@ norfolkcountv. ca.
il#;W
Drainage Clerk
"...
t
Bill Knifton, Drainage Superintendent
Gerry LeMay, Manager of Roads
G: LtrtoClerk.distribute. reports notice.doc
Public Works & Environmental Services
185 Main Street of Delhi, Delhi, Ontario N4B 2M5
519-582-2100 519-428-0020
Fax: 5 1 9-582-457 1
EÒî
r.ri!;11:il1i,,1 l¡ì',t l'l i i 'tt¡:li\ :\¡j'.:.'j ) '¡: ,: f : .'
Corespondence and Notice of Drainage Works dated July 7, 200...Page 145 of 265
NOTICE OF DRAINAGE WORKS
Drainage Act, R.S.O. 1990, c. D.17, s.41(l) and (2), s' 76 and 78
Dear Sir/Madam:
YOU ARE HEREBY NOTIFIED that the Engineer appointed for the purpose did, flle at our
offices his or her report respecting,
Winter Drain
AND FURTHER TAKE NOTICE that the Council of the said Corporation of Norfolk
County will meet at the Norfolk Gounty Administration Building (Governor Simcoe
Square), 50 Colborne Street South, Simcoe, ON, in the Council Chambers on
Tuesdav. Auqust 25. 2009 at 5:00 p.m., when the said report will be presented. At the
rneeting consideration will be given to the design and location of the drainage works.
Considàration will not be given to matters of allowances or assessment. Once Council
adopts the drainage report, assessed owners wishing to appeal their assessment will
have opportunity to do so at the Court of Revision,
July 7, 2009
Date
Consideration of report - The council of the initiating municipality at the meeting shall consider the
report, and, where the drainage works is requested on petition, shall give an opportunity to any
person who has signed the petition to withdraw from it by putting a withdrawal in writing, signing it
and filing it with the clerk, and shall also give those present owning lands within the area requiring
drainage who have not signed the petition an opportunity to do so, and should any of the lands or
roads ôwned by the municipality within the area requiring drainage as described in the petition be
assessed, the council may by resolution authorize the head of the municipality to sign the petition for
the municipality, and such signature counts as that of one person in favour of the petition.
Public Works & Environmental Services
183 Main Street of Delhi, Delhi, ON N4B 2M3
(519) 582-2100 (519) 428-0020
Fax: (519) 582-4571
Clerk/Manager of C
Norfolk County
Corespondence and Notice of Drainage Works dated July 7, 200...Page 146 of 265
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE:
FROM: Gerry LeMay, Manager Public Works FILE: É t(
SUBJECT: Multi Use Tractor NUMBER: PW 2009-16
Purpose
This report is further to report PW 2009-16 as discussed at the July 16,2009 Council meeting for the
supply and delivery of a used 2006 John Deere Tractor .
Background
The Municipality of Bayham Council considered report PV/ 2009-16 at its last meeting and approved
with proceeding with the acquisition of a used 2006 John Deere Multi Use Tractor. Upon further
discussions with the supplier, concerns regarding the equipment identification/inclusions in the
tender document were identified.
Staff Comments
The recommended tender on report PW 2009-16 from Joe Johnson Equipment Inc. was in the
amount of $ 88,350 plus applicable taxes and allowing a trade in value of $2,500 for our present
tractor. Joe Johnson Equipment and has now advised of the fact they were not very clear in stating
what was and what was not a "base machine". Leffers attached indicate clarification from Joe
Johnson Equipment Inc. Manager of Public Works had taken the entire machine as a base machine.
Therefore certain extras are included as earlier stated. The equipment now to be obtained would
include base tractor of $ 61,350 plus a Tiger Mower priced at $ 27,000. Staff recommend that the
equipment specified be obtained from Joe Johnson Equipment Inc. Price now is $88,350. I apologize
for the misunderstanding.
Attachments
1. Summation of Bid Results
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Council authorize the acquisition of the Multi Use Tractor from Joe Johnson Equipment Inc,
of Ontario in accordance with the tender submitted June 19, 2009 and clarified August 4,2009 at a
price of $ 88,350 plus taxes.
c "d r"vtuy, MunuglrPublic Works ministrator
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...Page 147 of 265
I Company Cost Age WarrantY
Joe-Johnson-Equipment -$ 88,350.00 3 Years - Iwo Year
Trade in Value for 1.985 Tractor - $ 2,500
Cubex Municipal Equip $ 1281516.27 New One Year
Trade in Value for 1985 Tractor - $ 41700
Note: All prices do not include applicable taxes
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...Page 148 of 265
Joe
Environmental Municipal Equipment
August 4,2009
The Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, Ontario
NOJ lYO
Attention: Mr. Gerry LeMay,
Manager of Public Works
Re:Tender for the supply of Multi Use Tractor
Dear Mr. LeMay,
Please accept this letter as clarification to our response for the above-mentioned tender, dated
June 19,2009.
In our response, we answered your tender specification with a new order, 2009 John Deere
model 5101E limited tractor without any attachments included. We listed the attachments for this
model of tractor on a separate price page, included with our tender submission.
As an option, we included a summary I price page for our stock demonstration unit, which is a
2006 John Deere tractor fitted with a Tiger Corporation Bengal Series boom / flail mower -
complete. We also listed the attachments for our demonstration unit on a separate price page,
included with our tender submission.
Mr. LeMay, we do apologize for any confusion we may have caused with our tender submission.
Should you have any questions, require any additional information or would like to make
arrangements to discuss our response in greater detail, please do not hesitate to contact us.
Respectfully,
ßitf Kocñ
Bill Koch,
Regional Sales Manager
BARRIE
2521 Bowman St
Innìsfi1, ON
L9S 3Vó
Ph: (705) 733-7700
Fax: (705) 733-8800
CALGARY EDMONTON
9724 52d st. s E 4312 i4n Aue
Calgary,AB Edmonton, AB
T2C 2R5 T68 2K3
Ph: (403) 355-3414 Ph: (877) 438-0556
Fax: (403) 366-3277 Fax: (403) 366-3277
HALTFAX MONTREAL
25 Ilsley Ave 675 Lionel-Boulet
Dartmouth, NS Vrennes, QC
B3B IL5 J3X IP7
Ph: (902) 468-7700 Ph: (450) 652-0805
Fax: (902) 4ó8-7039 Fax: (450) 652-5031
www.JJEl.com
OTTAIryA
l05l Ages Dr
Ottawa, ON
KIG 6L3
ROCHESTER IryINNIPEG
62 LaGrange Ave l20l Grassmere Rd
Rochester, NY West St. Paul, MB
t4613 R4A 1C4
Ph: (613) 733-'7700 Ph: (58s) 2s4-7700 Ph: (204) 338-0556
Fax: (613)'133-0217 Fax: (585) 254-9122 Fax: (204) 338-055?
JOrITSON
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...Page 149 of 265
Joe
Environmental Municipal Equipment
June 17,2009
The Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, Ontario
NOJ lYO
Attention: Mr. Gerry LeMay,
Manager of Public Works
Re: Tender for the supply of Multi Use Tractor
Dear Mr. LeMay,
Thank you for providing Joe Johnson Equipment the opportunity to participate in The
Municipality of Bayham's tender for the supply of one (1) Multi Use Tractor
Please find enclosed our response for the above mentioned tender, which includes the following
documents:
1) The answered tender specifications and price for a new, 2009 John Deere model 510lE
Limited edition, 4-wheel drive tractor without any mowing attachments.
2) As an option, we have included a summary I price page for our stock 2006,
demonstration unit, which is fitted with a Tiger Corporation Bengal Series boom I flaíl
mower.
3) We have included a separate "price page for additional options" for both of the above-
mentioned tractors, which will allow you to choose the attachments of your liking.
Joe Johnson Equipment appreciates the opportunity to participate in Municipality of Bayham's
tender for the supply of one (1) Multi Use Tractor and if we are favoured with an order, we will
do our utmost to ensure your complete satisfaction with the both the John Deere and Tiger
Corporation products.
Should you have any questions, require any additional information or would like to make
arrangements to discuss our response in detail, please do not hesitate to contact us.
Respectfully,
ØittKocñ
Bill Koch,
Regional Sales Manager
BARRIE CALGARY EDMONTON
2521 Bowman St 9724 52"d St, S E 4312 ?4fr Ave
Innisfil, ON Calgary, AB Edmonton, AB
L9S 3V6 T2C2R5 T6B 2K3
Ph: (70s)733-7700 Ph: (403) 355-3414 Ph: (877) 438-05s6
Fax:(?05)733-8800 Fax:(403)366-32'17 Fax:(403)366-3277
HALIFAX MONTREAL
25 Ilsley Ave 675 Lionel-Boulet
Da¡trnouth, NS Vrennes, QC
B3B lL5 !3xln
Ph: (902) 468-7700 Ph: (450) 652-0805
Fax: (902) 468-7039 Fax: (450) 652-5031
www.JJEl.com
OTTA\ryA ROCHESTER IYINNIPD'G
l05l Ages Dr ó2 LaGrange Ave l20l Græsmere Rd
Ottawa, ON Rochester, NY West St. Paul, MB
KIG 6L3 14613 R4A lC4
Ph: (613) 733-1700 Ph: (s85) 254-1100 Ph: (204) 338-0556
Fax: (613)733-0277 Fax: (585) 254-9122 Fax: (204) 338-0s57
JOrINSOT
Staff Report PW2009-16 regarding Multi Use Tractor. File: ...Page 150 of 265
Municipality of Bayham
Building Permits
For The Month of JuIy 2009
Drte:Au9-02-2009
Filq PlO
No.Date Roll #Permit
Holder
Property Description Bullding
Tvne
Value Permit
Fee
Septic /Sewer
Fee
56 6-Jul 0-007-01 700 Walker. John 8294 Richmond Road construct 2 storey broiler barn 9200sq ft 250.000 t 4s5.0(
5i 7-Jul 4-001 - 1 9508 Harder. John 33 Union Sheet construct 2733sq ft house ilatt sarase. oorch 250.000 t442.0(175.0(
58 8-Jul 0-001-05100 Duiardin, Lucien 56149 Glen Erie Line install 3 grain bins 33l5sq ft 27s.000 225.0C
59 9-Jul 0-003-08s02 Bueckert. Aaron 57902 Calton Line add shed addition to side ofexistins sarase 8 I 6so ft 5,00c 450.0(
60 9-Jul 0-004-27400 Bersen. Johan 55841 Fifth Street constn¡ct one storey addition 294sq fr & roof l5-00c 304.0t
6l 9-Jul 0-006-02300 Davis, Kathryn 56091 Maple Grove Line construct one storey house 2747sq ft w/att garage r54.00(1644.0(350.0t
62 1 0-Jul 4-001-20502 Banman, Johan 5 Pearl Street construct utilitv shed l68so ft 80c 75.0(
63 I O-Jul 2-001-30700 Slama- Lois 33 Pitt Sheet. Unit #38 patio deck to side of mobile home l20so ft I,50C '15.O(
64 l4-Jul 0-006-077 I 0 White, Albert i7179 Eden Line move house onto foundation. add earase & oorch 80-00(947.0(
65 I 5-Jul l-004-00200 Ens, Paul l94t Mitchell Road construct oole barn 2560so ft 35.00(664.0(
66 I 6-Jul l-005-02030 Hiebert, Jacob i4207 Eden Line construct house2964so ft w/att sarase & oorch t50.00(1518.0(350.0(
67 20-Jul )-002- I 7802split Redecop, Henry Iolleate Road construct 2178sq ft house Watt saraee & oorch 150.00(I 157.0(350.0(
68 20-Jul l-005-l r r 85 Dernine. Brad Best Line move house onto new foundation øatt garage 80.00('193.0(350.0(
69 22-Jul l-004-20800 Griss. Jefferv i6326 Heritase Line constn¡ct wood oatio deck l20so ft 75(75.0(
70 23-Jul )-004-l 8 l 00 Cain. Robert )240 Plank Road chanse use ofexistine blde to bakerv/café 2.00c 100.0(
7t 23-Jul )-001-05301 faylor. Isaac 1925 Stafford Road construct one storey storase shed l44sq ft 40c 75.0(
72 27-Jul {-l-19536snlit Wiebe. Heinrich 14 Cenhe Street conshuct 2 storw 2422sq ft house Watt sarase 200.00(1299.0t t75.0(
73 27-Jtl ¿-001-23800 Gregson. Katherine ]5 Robinson Street reolocate & renovate existine washrooms l00so ft 1,00(128.0(
74 28-Jul ¿-001 -l 3901 Guetter. Gil ) Strachan Sheet demolish existins house 3.00(75.0(
75 29-Jul ¿-001-49100 Dolson. Nathan 18 Addison Street rebuild front & back decks 24 sq ft, add new deck 2.50(91.0(
76 30-Jul )-004-34200 Dyqos. Rebecca )317 Plank Road nstall new rafters to existine roof 4-00(107.0(
Iuly-09 1.659.950 12.699.00 1750.0(
¿OO9 YEARTO DATE 4-916-950 31561.00 5325.0(
Iuly-OE 1.251.s0(t.253.00 1300.0(
¿OOEYEARTODATE s-445-691 38.s19.00 4800.00
sM8/6/2009
excel\monthly\buildper
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Page 152 of 265
(
CORPORÄTION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAII{DT]M
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: ParHng Issues - MNR Parking Lot and Addison Street
DATE: August 5,2009
F'ILE:
Council has received some concern regarding recent initiatives of Port Burwell Provincial Park staff in
regard to parking enforcement at both the MNR parking lot east of the municipal sewage treatment plant,
and along Addison Street. At the July 16th, 2009 Council meeting, it was requested that staff meet with
Park representatives.
Staff met with Mr. Andrew Chambers, Superintendent for the Provincial Park, on July 30th, and would
provide the following information:
Addison Street Parking
For background, the current parking regulations on Addison Street provide unrestricted parking on the
east side, and prohibit parking on the west side between 1:00 am and 7:00 am. A quick review of past
reports identifies that restrictions were put in place to address local resident concerns that parking by
provincial park users interfered with resident access to parking, and also to assist the park in controlling
unauthorized access/overnight guests. Park staff were subsequently appointed by-law enforcement
officers for the pu{pose of parking enforcement on Addison, Libbye, Chatham, and Fay Streets, to allow
for effective enforcement of these parking restrictions. It perhaps should be noted that subsequent to the
July Council meeting, an email was received from an Addison Street resident supporting the current
parking restrictions.
Discussions with Park management identified that the issue of access is not solely an issue of fees, but
also is a safety concern (i.e.: unaccounted for persons in emergencies, overcrowding, etc).
A couple alternatives to parking restrictions were discussed, as follows:
Fencing - park staff advised there are no plans for fencing along Addison Street currently, and would not
be their preference. Besides cost, it was also suggested that significant clearing of the existing natural
buffer (trees etc) between the Park and Addison Street residents would be required to install such fencing.
Wrist Band Policy- park staff also advised such a policy is currently used only for specific events, and
greater use throughout the season poses severe logistical problems and significant costs. It was noted that
for one weekend alone the cost exceeds $700.
MNR Parking Lot (east of sewage treatment plant)
Parhng and access at the MNR lot located east of the municipal sewage treatment plant has been at issue
a number of times over past years. For brief background, the parking lot was established by the MNR as
part of the arrangements to facilitate the construction of the sewage treatment plant. The MNR provided
lands for the construction of the plant and created the parking lot, in exchange for the closure of a portion
Chatham Street and conveyance of those lands to the MNR. Though correspondence regarding the
arrangements may leave some room for interpretation, the records do clearly demonstrate that the MNR
undertook to provide and maintain the parking lot and ensure free local access to the boardwalk and pier
area along the west side of the harbour.
Staff Memorandum regarding parking Issues - MNR Parking Lot ...Page 153 of 265
Discussions with Parks staff clarifred that the park recently altered its approach to this parking area.
Persons entering the parking area are met by staff, and asked if they are intending to access the park beach
area. Persons who advise they are accessing the boardwalk/pier area are permitted to park without
restriction. Persons who intend to solely access the beach area within the Provincial Park are required to
obtain a day use permit.
Parks staff advise there are a number of reasons for this new enforcement. Issues outlined that have
resulted in these steps include:
. Significant increase in parking/access, resulting in onerous administration for permits and lost revenue
(noted that 149 vehicles entered in 5 hour period on one Sunday, 79 oî which were exclusively
planning to access beach area).
. Garbage and other sanitation issues at east end of park beach area
. Issues with unleashed dogs and resultant sanitary and safety issues
. Damage and garbage issues in naturalization (dune) area. The park has been promoting this area west
of the boardwalk as a naturalization area for a number of years.
Again, alternatives were discussed with Parks Staff, including:
Fencing - it was suggested this is a costly option, and would still not address concerns some may have
about their ability to access the beach area
Parking Permits/restrictions (for fishing etc) - it was stated that this system (as put in place a few years
ago) is cumbersome, especially with the increased trafhc recently, and is difficult to enforce (including
issues with alcohol etc.)
Establishment of Designated Entrance point - concern was expressed that to establish a gate at the beach
would necessitate the full needs of a buitding, resources for cash collection, security etc. and again still
restricts access.
2
Staff Memorandum regarding parking Issues - MNR Parking Lot ...Page 154 of 265
,4ò
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATTI REPORT
TO:
FROM:
SUBJECT:
Mayor & Members of Council
Fire Chief/CEMC/ By-law Enforcement Officer
Appointment of By-Law
Enforcement Officers
DATE: IuIy 16,2009
FILE: P01
NUMBERz P2009-022
Purpose
Council to enact proposed By-law 2009-089, amending Schedule "A", to appoint new Ministry of
Natural Resources (Ontario Parks) staff as By-law Enforcement Officers in order to enforce parking
regulations along Addison Street, Libbye Avenue, Libbye Street, Chatham Street and Fay Street in the
Village of Port Burwell.
Background
By-Law 2007-059
By-law 2007-059 appointed Ministry ofNatural Resource (Ontario Parks) staff as Municipal By-law
Enforcement Officers to allow enforcement of parking violations in accordance with By-law 2001-
11 l, as amended.
Schedule "4" lists the employees appointed to act in the capacity of By-Law Enforcement Offrcer for
the Municipality of Bayham for the limited purpose of enforcement of Municipality of Bayham By-
law 2001-111, as amended on the streets known as Addison Street, Libbye Avenue, Libbye Street,
Chatham Street and Fay Street, Village of Port Burwell.
MNR Staff
Staff has been advised by MNR of recent employee changes at the Port Burwell Provincial Park. A
new Assistant Park Superintendent was appointed in 2009. The Park Superintendent and two Park
W'ardens remain on staff from 2008. Amended Schedule "4" lists the employees to be appointed By-
law Enforcement Offrcers.
Park staff has issued 2parkingviolation notices so far this season. Staff has been advised park staff
will be enforcing parking violations as they are experiencing many offenders along the park
boundary.
Staff Report P2009-022 regarding Appointment of By-law Enfor...Page 155 of 265
Options
1.
2.
3.
Enact proposed Bylaw 2009-089.
Discontinue partnership with Ontario Parks.
No Action.
Strategic Plan Goal(s)
Goal #4 - Be dedicated to service excellence
Recommendation
"That staff report #P2009-022 regarding Appointment of By-Law Enforcement Officers be
received;
AND THAT By-Law No.2009-089 being a Bylaw to further amend By-law #2007-059 be
presented to Council for enactment."
Respectfully submitted,Reviewed By,
ger
Staff Report P2009-022 regarding Appointment of By-law Enfor...Page 156 of 265
THE CORPORATION OF THE MTINICIPALITY OF BAYTIAM
BY-LAW NO. 2009-089
Beìng ø ByJøw to ømend ByJaw #2007-059
As amended by ByJaw #2008-063
WIIEREAS, on the 7ù day of June 2007 T\e Corporation of the Municipality of Bayham found it
desirable to enact By-law #2007-059 to appoint Ministry of Natural Resources (Ontario Parks)
staffas Municipality of Bayham By-law Enforcement Officers for the purpose of enforcing
provisions of ByJaw 2001-lll, as amended;
AND WIIEREAS, pursuant to the Municipal Act 2001, R.S.O., 2001 Chapter,M.25, as amended,
municipalities may appoint officers and employees as may be necessary for the purposes of the
Corporation;
AND \MIIEREAS, the Council of The Corporation of the Municþality of Bayham did by ByJaw
#2008-063 amend By-law #2007-059, Schedule "4".
AND WIIEREAS, the Council of The Corporation of the Municipalþ of Bayham deems it desirable
to fuilher amend By-law #2007-059, Schedule "A";
NOW TIIEREFORE, the Council of The Corporation of the Municipality of Bayham enacts as
follows:
THAT, ByJaw #2007-059, Schedule "A" be further amended by substituting the following:
Schedule "A"
The Ministry of Natural Resources (Ontario Parks) employees listed in this Schedule are
hereby appo¡nted to act in the capac¡ty of By-Law Enforcement Officerfor the Municipality of
Bayham for the limited purpose of enforcement of Municipality of Bayham By-law 2001-111,
as amended, on the streets known as Addison Street, Libbye Avenue, Libbye Street,
Chatham Street and Fay Street, Village of Port Bunruell.
Name Position
Chambers, Andrew
Card, Rhonda
Howey, Robert
Pickersgill, Jeff
Park Superintendent
Assistant Park Superintendent
Park Warden
Park Warden
AND TIIAT this ByJaw shall come into force and take effect immediatelyupon third and final
reading thereof.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this 13th day of August
2009
MAYOR CLERK
Staff Report P2009-022 regarding Appointment of By-law Enfor...Page 157 of 265
Page 158 of 265
Page I of2
Brenda Gibbons
From: Kyle Kruger
Sent: Friday, July 17, 2009 2:18 PM
To: Lynda Millard; Brenda Gibbons
Subject: FW: Beach washrooms
For august agenda.
Kyle Kruger C,M.O.
Administrator
Municipality of Bayham
Frcm: valerie donnell [mailto:clv2donnell@msn.com]
Sent: July L7,2009 10:33 AM
To: Kyle Kruger
Subject RE: Beach washrooms
Hi Kyle,
Thanks for responding so quickly. There are some areas that I feel need to be addressed regarding
the beach washrooms. I would come to council and discuss this with them at the next regualr
meeting as they are not too pressing. One item in particular was the faucet in the mens
washroom. The tap had been turned on by persons we will call children and the water was pooling
in front of the door as you walk in. I have had the top of the tap removed and can't been turned
on any longer unless it is re-installed. This has ended the problem of pooling water.
For right now I hope to be able to keep the facility cared for and have talked to Lynda Millard about
the paper needs. It seems the Hardware in Port Burwell doesn't have the boxes of toilet tissue any
longer.
Thanks Val
> Date: Wed, 15 Jul 2009 Lt:.2O:.37 -04OO
> From : KKruger@bayham.on.ca
> Subject: RE: Beach washrooms
> To: clv2donnell@msn.com
> Hi Val,
> I heard from Mark Taylor that you had some issue/questions regarding the
> beach washrooms. Have these been resofved or is there something more
> outstanding?
> Thanks for any information,
> Kyle
7/17/2009
Email correspondence dated July 17, 2009 from Valerie Donnel...Page 159 of 265
Page 160 of 265
<7
Minutes of
ELGIN GROUP POLICE SERVICES BOARD ( O á
June 17,2009
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at 2:00 p,m. with the following in attendance:
Tom Marks, Chairman
John R. Wilson, Vice-Chair
Douglas Gunn, Board Member
Kathleen Schaper, Board Member (arrived 2:04 p.m.)
Duncan McPhail, Board Member (arrived 2:04 p.m.)
lnspector Ryan Cox, OPP
Staff Sergeant lan Chappell, OPP
Constable Troy Carlson, OPP Community Service and Media Relations Officer
Mark McDonald, Secretary/Ad m in istrator
Marilyn Payler, County Administrative Services
Lynn Acre, Mayor of the Municipality of Bayham attended.
Chair Marks called the meeting to order at 2:01 p.m.
Deleqation
lnspector Cox introduced Constable Troy Carlson to the Board. He has replaced
Constable Michelle Smith as OPP Community Service and Media Relations Officer.
Constable Carlson gave a brief description of his career with the OPP. He described
the two-fold aspect of his position and how the community service part of his job involves
interacting with the public at various County events which gives him the opportunity to
promote safety. The media relations aspect involves keeping the media informed, as
well as, alerting the public of any concerns that they should be made aware of.
lnspector Cox also noted that Constable Carlson is the Liaison Officer for the Belmont
Community Policing Group.
Constable Carlson presented the New Educational Drug Display Board to the Board
and thanked them for this purchase. He pointed out how useful a tool this board was for
his presentations because it is up-to-date and has eye catching appeal. He will not only
be using thís display board at his school presentations but also at other County events.
Constable Carlson informed the Board that he is available 2417 and is willing to assist
other media officers if an emergency situation arises.
Chairman Marks thanked Constable Carlson for his presentation and he left al2:15 p.m,
Adoption of Minutes
Moved by Gunn
Seconded by Schaper
THAT the minutes of the meeting held on April 15, 2009 be adopted.
- Carried.
Elgin Group Police Services Board minutes of meeting held Ju...Page 161 of 265
-2
Disclosure of Pecuniarv lnterest - None.
Correspondence
1) R. Millard, C.A.O./Clerk, Township of Malahide with approval of 2009 Proposed
Operational Budget, 2009 Business Plan and 2008 Year End Report.
2) Hon. Rick Bartolucci, Minister of Community Safety and Correctional Services,
with 2008-2009 fiscal year funding to help cover the following program costs:1. R.l.D.E. in the amount of $13,731 .88.2. Community Policing Partnerships in the amount of $15,000.00.3. Safer Communities - 1,000 Officers Partnership in the amount of $52,500.00.
3) Cheryl Jamieson, President of the Ontario Association of Police Services Boards
thankíng the board for $200.00 donation towards OAPSB Conference in City of
Cornwall.
4) OAPSB Bulletin Board for June 2009.
Moved by McPhail
Seconded by Wilson
THAT Correspondence ltems #1-4 be received and filed.
- Carried.
Detachment Gommander's Report for April/Mav 2009
lnspector Cox updated the Board on the most recent staffing changes at the detachment
including the Auxiliary Unit.
The 2008 Annual Report, 2009 Business Plan, 2008 Contract Reconciliation and 2009
PSB Budget were presented at each participating Municipal Council by lnspector Cox
and a Board member.
lnspector Cox also visited each Community Policing Group in the County and all groups
are functioning well. There is interest in Port Burwellto start a Community Policing
Group for that area. Unfortunately, the Community Policing Group in Dutton has
disbanded.
Staff Sergeant Chappell described the successful outcome of the Crime lnitiative which
took place during the week of May 11-17th,2009. One of the objectives was to set the
policing tone for the summer season. A number of officers were utilized from different
detachments and this increased policing visibility in the various communities throughout
the County proved to have a positive impact.
lnspector Cox noted that the April/May break and enters are a concern and assaults are
on the rise.
Elgin Group Police Services Board minutes of meeting held Ju...Page 162 of 265
-3-
Inspector Cox passed out a letter of appreciation from Gene Mooney from the St.
Thomas Power and Sail Squadron commending the first rate actions of the OPP Marine
Unit.
lnspector Cox updated the Board on the delay in the new speed sign purchase. He
noted that the hold up was the provincial government procurement rules for purchases
over $25,000.00. Hopefully, within a month he will be able to obtain firm pricing and
place the order.
Staff Sergeant Chappell will be acting as the Police lncident Commander for the Wings
and Wheels Air Show on June 2O-21"t,2009. All auxiliary officers, including some from
the Counties of Middlesex and Oxford, will be on duty because of the anticipated
volume of attendees. Auxiliary officers will also be utilized during other upcoming
scheduled County summer events.
Moved by McPhail
Seconded by Wilson
THAT the Detachment Commanders Report for April/May 2009 be received and filed,
- Carried.
ln-Camera
Moved by Schaper
Seconded by Gunn
THAT we do now proceed In-Camera at 2:38 pm to discuss a personal matter about an
identifiable individual.
- Carried.
Moved by Wilson
Seconded by Gunn
THAT we do now rise at2:51 p.m. without reporting.
-Carried.
New Business
M. McDonald explained that through the budget process the per diem rate for Police
Services Board members increased from $1 10.00 to $150.00 a day in keeping with the
rate used by County Council. ln the future the per diem rate for the PSB could be
automatically adjusted to match that of the County.
Elgin Group Police Services Board minutes of meeting held Ju...Page 163 of 265
-4-
Moved by Schaper
Seconded by McPhail
THAT the per diem rate for Police Services Board members be adjusted to coincide with
Elgin County Council's per diem rate with the same effective date.
- Carried.
J. Wilson noted that he had not received any donated bikes from the OPP for the
Springfield Family Fun Day. He would like to see the available bikes divided between
organizations and wanted to know if there was any policy regarding this. lnspector Cox
apologized for this oversight and said he would look into it.
Chairman Marks noting that this was a topic of discussion at the conference, asked if
this Board has a Code of Conduct and if so, if it needed to be reviewed, This item will
be added to the next PSB agenda.
Next Meetinq
The next meeting will be held on September 30, 2009 at 2:00 p.m.
Adiournment
Moved by Schaper
Seconded by McPhail
THAT we do now adjourn at 3:01 p.m. to meet again on Wednesday, September 30,
2009 at 2:00 p.m.
- Carried.
M. G. McDonald,
Secretary/Ad m in istrator.
Tom Marks,
Chair.
Elgin Group Police Services Board minutes of meeting held Ju...Page 164 of 265
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: August ,2009
FROM: Gerry LeMay, Manager Public Works FILE: iâ>Ô
SUBJECT: Straffordville Library Roof Repairs NUMBER: PW 2009-12
Purpose
This report is to provide information and recoÍrmend several options for a new roof for the
Straffordville Library Builiding for the Municipality of Bayham.
Background
As a result of inspection of the roof of the Straffordville Library building, Public Works staff had, on
Jwrc 25,2009 gained some pricing for asphalt shingles for the roof repairs. Council had requested
that st¿ff also procure pricing for a steel roof. Our concern at this time is that roof leaks are very
possible in the not to distant future. Staff have sought quotations for both asphalt shingled roof
repairs as well as steel roof repairs. Two quotations were received, as follows (both are inclusive of
taxes)
Contractor Asphalt
> Mark Fehr Construction $ 5,636.78
> Jenzen Exterior Renovating Inc. S 5,789.29
Staff Comments
As mentioned, staff are concemed that a significant delay in the repairs may result in roof leaks and
damage to the building. However, the repairs were not included in the 2009 budget. Should Council
approve proceeding, financing of the works would be from the existing Libraries Reserve (current
balance $ 50,000)
Staff suggests proceeding with the lowest quote from Mark Fehr Construction and at Councils
discretion either asphalt shingles or a steel roof.
Options
1. Proceed with ihe lowest quote for repairs
2. Defer repairs
Strategic Plan Goal(s)
1. Goal #1 - Practice responsible financial management
2. Goal#2- Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT staff be authorized to proceed with Straffordville Library roof repairs as quoted by Mark Fehr
Steel
s tl,052.25
$ 11,788.40
Construction.
Respectfu lly sub4qltted,
GerryLeMa¡ Mahager Public Works
Staff Report PW2009-12 regarding Straffordville Library Roof...Page 165 of 265
SIDING
SOFFIT
FASCIA
EAVESTROUGH
CONSTRUCTION
DECKS
ADDITIONS
RENOVATIONS
CUSTOMER:
ADDRESS:
POSTAL
CODE:
(
PHONE:
(
MATERIAL DESCRIPTION
ll 'l"
[s \\ t"
Material Cost
GST
Total Material Cost
To install the above materials Labour Cost
GST on Labour
Total Labour Cost
Grand Total
Note: Materials to be paid in
full upon delivery to worksite
l\osB .ag
THIS ESTIMATE IS VAIID FOR 30 DAYS**Note** Additional unforeseen repair work is charged out as $25.00 per man hour plus material cost.per Customer A :knowledgement
-EXTERIOR SPECIA LIST' X
Staff Report PW2009-12 regarding Straffordville Library Roof...Page 166 of 265
J anzen Exterior Ren ovating Inc'
55ó45 Heritage Ln. RR#l
Straffordville, ON NOJ 1Y0
5t9-Eóó5901
êaa ...¡
þfilewaY
Strafordville Librry
Estirnate
Date Estimate #
22/0712009 187
Proþct
Steel Roof
t0274.67
513.73
Srp¡y t"¿,."t"tt p""tttl ¡ttel roof, Ridgec4, $/vall¡ Uni venÇ
E"íí.i Screw¡ Strapping (,q,ll Matcr¡al and Labour Included )
Subtotal tro274'67L ftrrç*t"rrhc opportunity of providing yr¡u witlt this csdnatc
TOtal sro'7'cn 40
GS].,HST NO.
¡'d
84t864895
Staff Report PW2009-12 regarding Straffordville Library Roof...Page 167 of 265
l.Ê,tlt i43.Yt;lè,
TO: Mayor & Members of Council
FROM: Gerry Læmay, Manager of Public Works
SUBJECT: Straffordville Library Roof Repairs
DATE: Jwrc25,2009
FILE: lao t,\-s+.
I{UMBER: PR2009-15
Purpose
This report is to provide information and recommend new shingles for the Straffordville library
building.
Bacþround
As a result of a recent inspection of the Shaffordville library building, public works staff have
identifred the current shingles a¡e in very poor condition. It is a concern that roof leaks are very
possible in the near future. Staff therefore sought quotations in May 2009 for installation of new
shingles. Two quotes were received, as follows (both are inclusive of taxes):
. Mark Fehr Consfruction $5,636.78. Jenzen Exterior Renovating Inc. $5,789.29
StaffComments
As mentioned, staff are concerned that a significant delay in the repairs may result in roof leaks and
damage to the building. However, the repair was not included in the 2009 budget. Should Council
approve proceeding, financing of the works would be from the existing Libraries Reserve (cunent
balance $50,000).
Staff suggest proceeding with the lowest quote, from Ma¡k Feh¡ Construction.
Options
l. Proceed with lowest quote for repairs
2. Investigate other roof material options (ie: steel roof)
3. Defer Repair
Strategic Plan Goal(s)
Goal #l - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT staff be authorized to proceed with Straffordville library roof repairs as quoted by Mark Fehr
Construction at a cost of $5,636.78 inclusive of tæ<es.
Manager of Public Works
Staff Report PW2009-12 regarding Straffordville Library Roof...Page 168 of 265
ËCËiVE
MAY 2 6 2009 gba*5/"2ø
ROOFING SIDING WINDOWS CONSTRUCTION REPAIRS
sIEE¿r. . SCFFIT<a!!!ls-/
,o,,!â!r|!âru,
SKYLIGHTS
DOORS
DECKS INSURANCE
ADDITIONS
RENOVATIONS
CUSTOMER:
ADDRESS:
CITY:
POSTAL
CODE:
(
PHONE:
(
MATERIAL DESCRIPTION
Material Cost
GST
Total Material Cost
To install the above materials ' Labour CostQ\(an --Locr.rd. cturn'DRÉ GST on Labour
,,^c\qÀul ïn' Totat Labour Costlabwr(
Grand Total
Note: Materials to be oaid in
Labour:
THIS ESTIMATE IS VALID FOR 30 DAYS
Staff Report PW2009-12 regarding Straffordville Library Roof...Page 169 of 265
Ianzen Exterior Renovating Inc.
55e[5 Heritage I,n. RR#l
Straffordville, ON NOI lYO
519-866-5901
Tarry LeMay
Strafordville Library
Estimate
Date Estimate #
2810512009 131
Project
38.48
34.43
54.69
11.00
22.00
11.00
38.50
6.52
78.65
64.37
264.00
5.00Yo
3,578.64
137:t2
492.21
44.00
44.00
I1.00
154.00
149.96
314.60
257.48
330.00
275.68
30 year GAF Timberline shingles i¡stalled on a single story 4 to
7/12 pitch roof.
Stafer Shingles on a single story 4 to 7/l2pitchroof.
Seal-a-Ridge bundles installed on a single story 4 to Tll2pitchroof.
9" vinyl vents
Cut-in vents
3'OR4'pipe collar
22" Y valley
Aluminum eaves starter @aves)
Ice and water shietd along first 3' ofeaves and along valleys
Roll offelt paper
þr'mping garbage
GST on sales
Subtotal $5,513.61
Total s5,78e'2e
êeTrUQ-F Àln a/, 1 aÁl ao<
Staff Report PW2009-12 regarding Straffordville Library Roof...Page 170 of 265
TITE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: August 10,2009
FROM: Lynda Millard, Clerk FILE: C0
SUBJECT: Edison Building Committee Requests NUMBER: C2009-015
Purpose
with requests for support from the Edison Museum of Vienna
, please refer to copiés of the minutes of the June 17tr and July
Background
As Council is aware, a Feasiblity Study including conceptual plans for a new facility was
developed and completed in April 2008 by Vilnis Cultural Design Works. The Committee
wishes to proceed with the building project and have researched and discussed fundraising
options. It is proposed that a professional fundraiser be recruited.
As well, staff have researched funding support through the Cultural Spaces Canada and have had
discussion with the Architect, Martin Lieftrebber regarding design details.
Staff Comments
In order to proceed with the building project, the Committee and Staff would agree that
professional assistance with fundraising will be necessary for the project to succeed. It is also
agreed that availability of specific design details would be necessary and beneficial in the
development of an RFP and fundraising efforts.
The Committee is seeking approval to:
tr circulate an RFP to contract with a professional fundraiser to undertake fundraising
initiatives on theirbehalf, and
tr obtain preliminary design and outline speculations using the functions, spaces and sizes
in the Feasibility Study and detailed in the draft minutes of the July29,2009 meeting.
Strategic Plan Goals include:
Goal # I Practice responsible furancial management
Goal # 3 Create a positive business atmosphere
Goal # 4 Be dedicated to service excellence
Goal # 6 Provide and encourage attractive lifestyle choices
Staff Report C2009-015 regarding Edison Building Committee R...Page 171 of 265
Report C2009-013 -2-
Recommendation
*TIIAT StaffReport C2009-015 be received;
AND THAT Council approves the request from the Edison Museum Building Committee
to circulate an RFP to contract with a professional fundraiser to undertake fundraising
initiatives for the new facility building project;
AND TIIAT Council approves the request to obtain preliminary design and outline
speculations using the functions, spaces and sizes in the Feasibility Study from the
Architect, as detailed, and approves the cost of same up to $5,000, excluding engineering, to
be drawn from the Edison Museum Building Fund Reserve."
Respectfully submitted
Attachments
Reviewed by
Staff Report C2009-015 regarding Edison Building Committee R...Page 172 of 265
EDISON MUSEUM BUILDING COMMITTEE
June 17,2009
Edison Museum of Vienna
Attendance: Jean &Ted Woon, Lynn & Lew Acre, Ray Maddox, Bill Geysen, Cheryl Peters,
Lynda Millard, Mat Schafer.
Call to Order: J.Woon called the meeting to order at 7:10 pm.
Agenda:
accepted as presented. Motion Carried.
Declaration of Pecuniary Interest: None
Election of Chairman: It was moved by C.Peters and seconded by M.Schafer that Jean
Woon be nominated for the position of Chairman. Motion Carried. J.Woon accepted the
nomination.
Appointment of Secretary: L.Acre volunteered to take the minutes for this meeting, and
C.Peters agreed to take the minutes of the next meeting.
Report of the Rural Development OffÌcer: J.Woon reported that there is currently
541,099.97 in our savings Íeserve. There is another $2,000 to be added from the former
"Friends of Edison Museum" committee. J.Woon has been working on the Development
Plan for grant applications. She distributed draft copies to members for
revisions/comments etc., which are to be submitted via email asap. She also requested
that each member submit a "biographical sketch" for the Development Plan via email.
These to include educational background, employment experience, skills, associations
etc. that pertain to our project.
Fundraising Activities: Edison Fest raised approx. $2,000.00 After some brainstorming
for possible 'þatrons" who might be recruited, it was soon obvious that a professional
fundraiser was needed to assist with our goal to raise $3 Million. It was moved by
professional fundraiser. Motion Carried. Lynn Acre will contact Elgin County and EECC
and J.Woon will contact the Town of Tillsonburg to get names of fundraisers and to ask
for any ternplates for RFP. Then J.V/oon will request quotes from them.
Cultural Spaces Grant: From their application form, it appears that we need
architectural & engineering studies plus preliminary designs before we can apply for any
grants. Lew thinks that we already have these in our business plan. It was noted that we
do not need an Environmental study.
9. Next Steps: L.Millard will contact Cultural Spaces rep to clarify what is meant by
architectural & engineering studies. Lynn Acre and J.Woon will get names of
professional fundraisers and templates for RFPs. J.Woon will request support from
Museums Bayham for the possible hiring of a professional fundraiser.
10. New Business: New Edison Museum site needs to have some development to show that
the project is still alive. Suggestions included adding picnic tables and a garbage can, and
perhaps marking out the footprint of the new museum with paint.
11. Next meeting: At the call of the chair.
12. Adjournment:
adjourned at 8:45pm.
1.
2.
3.
4.
5.
6.
7.
8.
Chairman Secretary
Staff Report C2009-015 regarding Edison Building Committee R...Page 173 of 265
-2-
o North/South Section (short one) showing the floor to floor-
ceiling- window heights,
tr Four Elevations,
tr One Exterior Perspective same view as before but showing
more detail,
o Two Interior Perspectives,
o Outline Specifications;
And that the Committee requests the Museums Bayham Committee to
support the quote and recommend that Council approve the cost of same
up to $5,000 excluding engineerin5, to be drawn from the Edison
Museum Buitding Fund Reserye.t' Carried
Due to the delay of the next Museums Bayham Committee meeting until
August l2th,and that she and Cheryl would be away for that meeting, Jean
'Woon agreed to circulate the resolution by email to the Museums Bayham
Committee for support. Notice of agreement of members was to be provided
to Lynda and forwa¡ded to Council at the August l3th meeting for approval.
5. Next meeting to be at the call of the Chair.
6. Adjournment: It was moved by Mat Schafer and seconded by Ray Maddox
that the meeting be adjourned at 8:50 pm.
Chairman Secretary
Staff Report C2009-015 regarding Edison Building Committee R...Page 174 of 265
EDISON MUSEUM BUILDING COMMITTEE
Edison Museum #14 Snow StreeÇ Vienna FÍ
July 29, 2009 at 7:30 p.m.
ATTENDANCE: Mat Schafer, Ray Maddox, Cheryl Peters, Lynda Millard, Jean &
Ted Woon.
ABSENT: Mayor Lynn & Lew Acre, William Gheysen
l. Call to Order: Jean Woon called the meeting to order at 7:30 p.m.
2. Agenda: It was moved by Ted'Woon and seconded by Mat Schafer that the
agenda be accepted as presented. Motion carried.
3. Declaration of Pecuniary Interest: None.
4. Report: Lynda reported that she and Kyle Kruger had spoken by conference
phone with Rick Verrette and Sally Hahn of Cultural Spaces Canada
regarding submission of an application for funding. It was confirmed that we
do not yet meet the basic criteria to qualify for this funding. Criteria
requirements are as for the provincial CMOG (Community Museums
Operating Grant) such as completion of approved museum policies, number of
hours open to the public and the hiring of a curatorial professional.
Lynda added that she has also spoken with Bill Knifton, Chief Buildingn
Official and been in touch with Martin Liefhebber, Breathe Architects, a
particþant with Vilnis Design in completion of the Edison Museum of Vienna
New Facility Feasibility Study regarding the building information
requirements to proceed with a Request for Proposal. Martin suggested
further development of preliminary design and outline specifications would
put the Committee in a good position to move forward with the Request for
Proposal (RFP) project. After much discussion, consensus was reached and
the following resolution passed.
It was moved by Mat Schafer and seconded by Ted rù/oon.
"That the Edison Museum Building Committee supports the quote from
Breathe Architects to develop a preliminary design and outline
speculations using the functions, spaces and sizes as depicted on the
concept plan contained in the Feasibility Study in Aprit 2008 by Vilnes
Design; the preliminary design drawings to have a Yn" scale for later
development of detailed design and preliminary contract drawings, being
more specifically contained in the email from Martin Liefhebber,
Achitect as follows:
Staff Report C2009-015 regarding Edison Building Committee R...Page 175 of 265
Page 176 of 265
2009.05.0'1 6.3 9050
0000091510 REPAIR. MSA REPAIR
OOOO52 AMTELECOM COMMUNICATIONS
Ju|y5198665521 MONTHLYTELEPHONE
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MUNICIPALITY OF BAYHAM
Accounts Payable
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Cheque Register - OTl2Sl2OOg
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0712312009 1:03PM
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INOOOOI5695 POLICE SERVICES JULY'09
Cheque Arnount-
o7t17t2ñ9 !
44.28
22.59
Cheque Amount -
07t10f2009 I
22.59
56,530.41
000218 CUPELOCAL3s
June'09 remit
Cheque Amount -
0612912009 I
56,530.41
537.03
OOOO19 AJ. STONE COMPA¡.IY LTD
UNION DUES
Cheque Amount -537.03
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 177 of 265
2009.05.0't 6.3 9050 MUNICIPALITY OF BAYHAM 0712312009 1:03PM
Accounts Payable
Royal Bank
Cheque Register - 07 12312009
OOO25O DEL.BAC SALES LIMITED
202082 TISSUES, PAPERTOWELS 0711712009 I 363.03 006848
ChequeAmount- 363.03
OOO283 ED MATTHEWS CARPENTRY
DOOR INSTALLATION - V.C.C. 0612912009 I 820.00 006849
REPAIR COAT RM CNTR - V.C.C. 0612912009 I 90.85 006849
REAPIRS AT STRAF FIREHALL O6N9I2OO9 I 229.59 006&19
REPAIRS AT STRAF LIBRARY 0612912009 I 52.50 006849
Cheque Amount - 1,'|.9234
001565 EMCO CORPORATTON
5400645-00 MATERTAL FOR WATER WRKS REt 07t16t2009 I 129,302.96 006850
Cheque Amount - '129,302.96
OOO334 FASTENALCANADA
ONTIS27165 SUPPLIES o6t24t2@9 I 16.39 006851
Cheque Amount - 16.39
OOO357 G& K SERVICES CANADA INC
1518ø¡27064 FLOOR MATS, SHOP TOWELS O7l09l200g t 237.45 006852
Cheque Amount - 237.45
001538 GROUND EFFECTS IáNDSCAPE & DESIGN
255 CLFÁN UP - 45 SHAKESPEARE 07ß112009 I 84.00 006853
Cheque Amount - 84.00
OO0/,27 HYDRO ONE NETWORKS INC
July 2539G07266 UTILITIES - VIENNA STL 07fi72æ9 I 558.92 006854
July 2539G55002 UTILITIES - PB STL HWY 19 O7l17l200g I '1,648.52 006854
July 53993-93004 UTILITIES - PUMPff2 0711312009 I 47'æ 006854
July 6239G22001 UTILITIES - STRAF STL O7/l72}09 I 1,036.43 006854
July 62790{7266 UTILITIES - RICHMOND STL 0711712009 I 185.03 006854
July 73394-81@3 UTILITIES - PUMP#3 0711312009 I 67.05 006854
July 8'1590{7297 UTILITIES - EDEN STL 0711712009 I 497.61 006854
July 87790{7295 UTILITIES - CORINTH STL 07117f2oc/9 I '182.61 006854
Cheque Amount - 4,224.05
000217 IBTGROUP
210110 CONSULTING FEES
Cheque Amount - 3,574.41
OOO5O4 KEVIN KITCHING
reimburse purchases BUILDING SUPPLIES 06126f2009 I 532.70 006856
reverse amount REVERSE INCORRECT AMOUNT 0612612009 C -532.70 006856
supplies reimbursed REIMBURSE SUPPLY PURCHASE 0612612009 I 295.12 006856
010'139
010140
010141
o'to'l42
0612612009 I 3,574.4'1 006855
Page 2
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 178 of 265
2009.05.01 6.3 9050
OOO51O KI.ASSEN AUTO PARTS
1-30329
1-30330
1-30400
1-3042s
1-30632
1-31261
1-32479
OOO5I3 KOOLEN ELECTRIC
14æ7
000536 LEEROYTAYLOR
refund
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0712312009
Cheque Amount -
0712312009 1:03PM
REGRI GERAT\¡T, PROSEAL
GUAGE
MAGNET
WIRE TIES
WRE TIES
BOLTS
PLUcns
06/01/2009
06/01/2009
06102f2009
æ10a2009
0610412009
a611212009
0612712009
295.12
30.33 006857
3',1.22 006857
7.12 006857
30.04 006857
't5.0'l 006857
5.30 006857
7.93 006857
Cheque Amount -
REPAIR RECEPTACLE. CHIP WAG 0€/30/2009 I
Cheque Amount -
DAMAGE DEPOSIT REFUND O7IO2]2@9 I
126.95
94.45 006858
94.45
320.00 006859
OOO235 LIPPERT & ì¡/RIGHT FUELS LTD.
50726
50727
50728
5218/.
52185
52186
53544
53545
53546
000569 M&LSUPPLY
oooo'114497
OOO572 MANULIFE FINANCIAL
REG GAS
ULS DIESEL
DIESEL DYED
ULS DIESEL
REG GAS
DIESEL DYED ULSD
REG GAS
DIESEL DYED ULSD
ULS DIESEL
PRO-BARS
AUGUST'09 REMIT
AUGUST'09 REMIT
06/08/2009
o0/0el/2009
06/08/2009
06/18/2009
06/18/2009
0d18/2009
0612912009
o6t29t20o9
06t29n009
Cheque Amount -320.00
983.57 006860
435.45 006860
720.il 006860
1,079.97 006860
938.52 006860
777.54 006860
947.00 006860
799.02 006860
1.0717.87 006860
Cheque Amount -
0612412009 I
7,759.48
659.26 006861
006863
100612949
100613120
Cheque Amount -659.26
6,012.29 006862
3,727.12 006862
07110t2009
0711012009
000609 MINISTER OF FINANCE
1435-09-Jul-2009 DEBENTURE 200241
00061O MINISTER OF FINANCE
Cheque Amount -
07t09t2009 I
9,739.41
2,622.92
Cheque Amount -2,622.92
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 179 of 265
2009.05.0't 6.3 9050
036
000617 MUDFORD FAMILY FOOD TOWN
101 10456760 SUPPLIES
000647 NORFOLK DISPOSAL SERMCES
115152
000658 oMERS
June'09 remit
GARBAGE DISPOSAL
O41OO - JUNE'09 REMIT
OOO727 PUROI.ATOR COURIER LTD
405515152 COURIER SERVICE
OOO742 RBC LIFE INSURANCE COMPANY
21842 Juttl09 JULY'09 REMIT
0æ747 REID'S PRE-CAST CEMENT PRODUCT
5805 CATCH BASIN RISERS
6023 BIG "O'COUPLERS
6034 BIG'O" COUPLERS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0712312009
MOHLTC FUNDING REPORT 07t13t2009
Cheque Amount -
0712312009 1:03PM
81 1.53 006864
81 1.53
7.97 00046506/09/2009 I
Cheque Amount -
06/3012009 I
7.97
39,339.15 006866
006867
006868
006869
006872
006873
006873
006875
Cheque Amount -
06/30/2009 I
39,339.15
18,411.69
Gheque Amount -
0612612009 I
18,41 I .69
35.76
Cheque Amount -
07t22J2009 I
35.76
68.15
Cheque Amount -68.15
317.53 006870
79.55 006870
81.48 006870
0612j/2009
06n2J2009
06/15/2009
Cheque Amount -
OOO752 RESQTECH SYSTEMS INC
0fi)09884 GRACE SUPERPASS MOTION 05/15/2009 I
Cheque Amount -
001563 RIGGS ENGINEERING LTD.
09-80+1 i,NTCE DREDGING MEETING o7t0?J2009 I
Cheque Arnount -
OOO829 SPECTRUM COMMUNICATIONS LTD
478.56
1,491.60 006871
1,491.60
615.30
07t15t2009
0711512009
615.30
12.30
u.70
0000501282
0000501363
001564 ST. LUKE'S GUILD
reimburse
OVERCALLS - JUNE 2OO9
ANSWERING SERVICE
Cheque Amount -
LOTTERY LICENCE - OVERPAYME O7I2OI2OO9 I
Cheque Amount -
97.00
'19.92
000856 STREIB TRUCKING LTD
2OO7 BRIDGE WASHING
19.92
4,162.2004t3012009 I
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 180 of 265
2009.05.01 6.3 9050
OOlß2 SUN MEDIACORPORATION
x1t226329
000870 TBsc
2600
001418 TELUS
o't58947ô2012
@0886 THERRIEN'S EXCAVATING
393
394
OOO935 UNION GAS LIMITED
Jul 27T210619697&4
Jul273-21062434725
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 12312009
BRIFGE WASHING - CTY BRIDGES 04130/2009 I 6,006.00
Cheque Amount -'10,168.20
228.U,PUBLIC MTG - J. UNDERHILL 06t26120æ I
Cheque Amount -228.çA
't0.17CHECK & PROCESS PAGER 06n512009 I
Cheque Amount -
0712312009 1:03PM
006876
006877
01æ94762012
DOL1¡R POOL SAVINGS
CELL PHONE
0'1589476201?/2005876 CELL PHONE - P GROENE\ELD
015894:762012/6171156 CELL PHONE - G. LEMAY
01589476201216197656 CELL PHONE - A" SWANCE
0158947620.126365709 CELL PHONE . PB FIRE DEPT
01589476201216365787 CELL PHONE - ROADS DEPT 1
015894:762012/6366178 CELL PHONE - STRAF FIRE DEPT
O'I æ947 62012163661 98 CELL PHONE . E. BRADFIELD
0158947620126366368 CELL PHONE - E ROLOSON
015894762Ût21636948r CELL PHONE - K KRUGER
0158947620126689955 CELL PHONE - B BUTLER
0'1s89476201,/9021249 CELLPHONE - ROADS DEPT 2
01624249æ10 CELL PHONE. B KNIFTON
0612712009
ær27/2009
06t2il2009
æn72@9
06t27t2009
0612712009
06n7/200/9
æ12712009
06P712009
06t2712009
0612712009
0612712009
06127t2009
07lù5l2to9
10.'t7
-2M.17 006878
0.04 006878
69.5s 006878
43.11 006878
43.11 006878
36.95 006878
37.06 006878
36.95 006878
302.20 006878
't91.85 006878
51.30 @6878
44.',t3 006878
36.95 006878
31.95 006878
c
I
I
I
I
I
I
I
I
I
I
I
I
I
CULVERTS, CEMENT RISERS
CATCH BASINS. WNTER DRAIN
Cheque Amount -720.98
514.50 006879
850.50 006879
0612212009
06/1 512009
uTtLtTtEs - E.c.c.
UTILITIES - PUMP#1
Cheque Amount -1,365.(X)
26.70 006880
18.90 006880
0711312009
07t13t2009
OOO953 VIENNAHOMECENTERLTD
338239
338390
3384't5
339199
339242
339416
SPRUCE
SPRUCE
BOLTS, PARTS
BULBS
SPRUCE POSTS
KEYS CUT
Cheque Amount -45.60
25.æ 006881
63.¿16 006881
118.83 006881
6.07 006881
42.00 006881
4.50 006881
06/01/2009
06/03/2009
06104t2009
06t19t2009
06122r'2009
06t2512009
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 181 of 265
OOO957 VOTHSALES&SERVICE LTD
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - OT l232:00g
RAKES,ROLLERREFILL,TRAY O6¿2d2OO9 I
Gheque Amount -
07l23n00g 1:03PM
006881
LIGHTS
STEEL FABRICATION - FIRËHALL
LIGHT
REPAIR OIL LEAK ON DRIVE LINE
REPAIRAIR LEAT(
REPI.ACE Vì/hIEEL SEAL
289.47
33.87 006882
135.60 @68e2
3.96 006882
1,180.32 006882
361.23 0068æ
443.19 006882
000981 wLsoN's l-AwN oARE
June'Gl billing JUN'æ I.AÍ\¡DSCAPING
OOO98ô WORKPLACE SAFETY & INSURAI.¡CE
1625314 June'09 JUNE O9 REMIT
ChequeAmont-
0€i/302009 I 006883
006884
Cheque Amount-
Cheque Run Total -
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 182 of 265
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 183 of 265
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 184 of 265
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0713012009
0713012009 1:22PM
001337 AROUNDABOUT BAYHAM
Aug ad - pools SWIMMING POOL AD 07128t2009 I 31.50 006888
Cheque Amount - 31.50
OO131I BERNHARD AND SARA HARMS
042 REFUNDOPA&ZON|NGDEPOSTT 07t24t2009 I 2,000.00 006889
Cheque Amount - 2,000.00
001299 BILL & LINDARIMNYAK
041 REFUND PARTIAL ZONING DEPOS 07t24t2009 I 773-00 006890
ChequeAmount- 773.00
001061 BOB LOZON
Canada Day REIMBURSE EXPENSES O7l27l2OOg t 323.19 006891
Cheque Amount - 323.'|.9
OOO.I# CANADIAN KOOLWATER
2-1028 WATER BOTTLES - S.C.C. æt0A2009 I 40.00 006892
2-1061 BOTTLED WATER 06/09/2009 I 40.00 006892
2-1065 WATER BOTTLES, CUPS 06/09/2009 I 122.00 006892
2-1107 WATER BOTTLES 06/16/2009 I 50.00 006892
2-1133 WATER BOTTLES 06,t23t2009 I 32.00 006892
2-1135 WATER BOTTLES 06t23t2009 I 8.00 006892
Cheque Amount - 292.00
001567 COUNTY OF OXFORD ARCHI\ÆS
pens GEL PEN, MARKER PENS 0711612@9 I 13.69 006893
ChequeAmount- 13.69
001443 DALM CONSTRUCTION
refund deposits REFUND GRADING DEPOSITS O7l24l2OOg I 1,000.00 006894
Cheque Amount - 1,000.00
001329 DAMDSON GENERAL REPAIR
165322 REP|-ACE ALTERNATOR 07t28t2009 I 297.54 006895
Cheque Amount - 297.54
001565 EMCO CORPORATTON
540065'l{0 WATER WORKS MATERTAL 07t1712009 I 20,173.6í 006896
Cheque Amount - 20,173.61
OOO322 EVANS UTILITY
0000133954 MARKTNG FLAGS, pAtNT 06/30/2009 I 908.52 006897
0000134070 coPpER PtpEs 0711412009 I 479.12 006897
Cheque Amount - 1,387.64
001288 FARMINGTON MECHANICAL INC.
007506 MA|N TAP ON P|PEL|NE O7t20t2009 I 420.00 006898
Page 1
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 185 of 265
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0713012009
0713012009 1:22PM
Cheque Amount - 420.00
OOO357 G&KSERVICESCANADAINC
1518432879 SHOP TOì/VELS. FLOOR MATS 07123t2009 I 235.88 006899
ChequeAmount- 235.88
001328 HI-TECH CONTROLS (LONDON)
9268 MTLLTRONTCS REPATR 07114t2009 I 1,959.99 006900
Cheque Amount - 1,959.99
OOO422 HORNSBY CA¡{VAS & TARPAULIN LTD
16684 SOCKETS, STUDS, CAPS 07t20t2009 I 66.25 006901
Cheque Amount - 66.25
@0ø.27 HYDRO ONE NETWORKS INC
July 5022145009 UTILITIES - SEV\IER PI-ANT 0712012009 I 4,024.61 006902
Cheque Amount - 4,024.61
000217 tBtGRouP
212933 CONSULTTNG FEES - FEAS|B|L|TY 07t17t2009 I 961.28 006903
Cheque Amount - 961.28
000446 JACKIE BOOTLE
July 15/0941915/09 MANAGER FEES O7l29l2OOg I 791.66 006904
ChequeAmount- 791.66
OOO5IO KI.ASSEN AUTO PARTS
1-31061 GELTWST 06fi012009 I 14.74 006905
Cheque Amount -14.74
OOO518 I(WK KOPYPRINTING
24449
24453
FILE FOLDERS
COPY PAPER
o7t2u2w9 I 118.65 006906
07t23t2009 I 254.20 006906
Cheque Amount - 372.85
OOO588 MCBAIN SIGNS & GRAPHIC DESIGN
10095 CEMETERY STGNS 0711612009 I 2,404.il 006907
Cheque Amount - \4M.il
OOO6IO MINISTER OF FINANCE
membership MEMBERSHIP FEES 07128t2009 I 250.00 006908
ChequeAmount- 250.00
000633 NATURAL RESOURCE GAS LIMITED
July E12378{1 UT¡L|T|ES - STRAF FIREHALL 0711812009 I 20.17 006909
July E1421241 UTILITIES - MED BLDG 0711812009 I 13.43 006909
July E22380{1 UTILITIES - PUMP#S 07l'1812009 I 16.61 006909
July 82420041 UTILITIES - S.C.C. 0711812009 I 69.89 006909
Page 2
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 186 of 265
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 13012009
0713012009 1:22PM
July E45407{l
July E45409O1
July E45410-0'l
July E5160041
July Fl929GO1
July F2060GO1
July F26864{1
July G06210{1
July G06305-01
July G06307{l
July G15700{l
July G40407-0'l
40563n07
405702145
UTILITIES - OFFICE
UTILITIES - PUMP#2
UTILITIES - LIBRARY
UTILITIES - GARAGE
UTILITIES . EDISON MUSEUM
uTtLtTtES -V.C.C.
UTILITIES - PUMP#6
UTILITIES. PB LIBRARY
UTILITIES - MARINE MUSEUM
UTILITIES - PB FIREHALL
UTILITIES - PB OPP OFFICE
UTILITIES - PB WORKS
33.90 006909
13.57 006909
12.08 006909
2't.57 006909
't2.08 006909
37.76 006909
15.10 006909
12.08 006909
18.81 006909
12.08 006909
12.08 006909
't2.08 006909
0711812009
07h8/2009
07t1812009
07n8r2009
07120t2009
0712012009
0712012009
07l2'v2009
07t2'v2009
07l21l2Ñ9
0712112009
07P1nOOg
Cheque Amount -
OO1O88 NU FARMS LIMITED
039 REFUND PARTIAL ZONING DEPOS O7I24I2OO9 I
Cheque Amount -
OOO727 PUROLATOR COURIER LTD
333.29
311.00 006910
COURIERSERVICE
COURIERSERVICE
0711012009 I
07t1712009 I
311.00
55.59 006911
59.82 00691'l
OOO733 R&RREFRIGERATION
2826 COOLTNG UN|T - S.C.C.
001532 RELISH ELGIN
274 1/4 PAGE AD
OOO752 RESQTECH SYSTEMS INC
00010018 LICENSING DOCUMENTS
OO12O8 SAMUEL & MARY SCHWARTZ
Cheque Amount -
07t10t2009 I
Cheque Amount -
07t0912009 I
Cheque Amount -
07t14t2009 I
Cheque Amount -
REFUND PARTIAL ZONING DEPOS O7I24I2OO9 I
Cheque Amount -
203.49
'175.00 006913
115.41
203.49 006912
006915
175.00
28.25 006914
040
28.25
198.00
OOIl06 SIEMENS WATER TECHNOLOGIES
t039994 BIOX|DE 06t2212009 I
198.00
2,192.20 006916
Cheque Amount -2,192.20
Cheque Run Total -41,350.71
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 187 of 265
2009.07.22 6.3 9050
OOOO23 MROCAGGREGATES LTD
J058r29
OOOO33 AGLINE
152430
152430'
000175 CEDARSTGNS
15984
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 08/06/2009
06/30/2009 I
Cheque Amount -
08/06/2009 11:104M
17,772.55 006917
17,772.55
564.19 006918
110.4{t 006918
674.67
109.57 006919
'109.57
200.00 006920
200.00
291.18 006921
291-18
16.94 006922
86.78 006922
GRAVEL, STONE
REPI.ACE BI.ADES, FILTERS
GAGE WI-IEEL ARM REPAIR
PARTS
IáTEX GLOVES
0712712009
07t29t2009
Cheque Amount -
OOO181 CHITTERS SEPTIC SERVICES
U9672 PUMP GREASE TRAP AT V.C.C. 0612412009 I
Cheque Amount -
OOO2O1 COLEMAN EQUIPMENT INC
198791 KN|\ÆS 0611712009 I
Cheque Amount -
OOOIOO CORPORATE EXPRESS
23098168 PAPER-CANARY
23098262 PENS, NOTEBOOKS
07t30t2æ9 I
Cheque Amount -
CAUTION SLOWMOVING SIGN O7I17I2OO9 I
07t29l2@r9
0712912009
Cheque Amount-
OOO212 COUNTYOFELGIN
2OO9-013 CULVERT REPAIRS. RCHMD ROA 0/.IO9I2OO9 I
Cheque Amount -
001375 CRANBERRYKENNELS
56107 Heritage Line QUARA¡{TINE OF STRAY CAT
Cheque Amount -
OOO272 DYNAMIC FLUID PRODUCTS INC
t-91105{)TANKTRUCK HOSE 0712012009 I
Cheque Amount -
@0316 EQUIPMENT CENTRE SIMCOE LTD
103.72
2,529.21
2,529.21
260.00
260.00
42.83 006925
T051620 POLECHAINSAW
T051658 SMOOTH DRUM ROLLER
0711712009
0713112009
42.83
50.85 006926
1,119.44 006926
OOO334 FASTENALCANADA
oNTts27661
oNTts278l9
Cheque Amount -1,170.29
23.95 006927
31.77 006927
07t1612009
07t23t2009
Cheque Amount -55.72
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 188 of 265
2009.07.22 6.3 9050
OOO339 FIRESERVICE MANAGEMENT LTD
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Regíster - 08/06/2009
0713012w9 I
Cheque Amount -
08/06/2009 l1:104M
104.00 006928CLEANING SUITS
000346 FORM & BUILD SUPPLY INC
290470 GEOTEXTILE
001568 GEORGE FRIESEN
refund deposit
0æ427 HYDRO ONE NETWORKS INC
07t24t2009 I
Cheque Amount -
REFUND GRADING DEPOSIT 0713112009 I
Cheque Amount -
418939
1,466.45
500.00
104.00
1,466.45 006929
006930
006932
006933
006935
Jul 01181-23005
Jul 1265G91004
Jul 1885G12458
Jul 1897144027
Jul '18971-5200'l
Jul 28799-40004
Ju|34853{1007
Jul4385G12541
Jul 50250-12458
Ju|5645G12330
Jul 6276G43000
Jul7525ù12272
Jul8777ù20012
Jul 9385G12278
Jul9385&910'19
Jul 9397G20342
UTILITIES - INFO CENTRÉ
UTILITIES - PUMP#8
UTILITIES. PB LIBRARY
UTILITIES - METER CHAMBER
UTILITIES - BOOSTER PUMP
UTILITIES. PUMP#1
UTILÍTIES . BEACH WASHROOMS
UTILITIES - PB CENTEN PARK
UTILITIES. MARINE MUSEUM
UTILITIES - BOAT LAUNCH
UTILÍTIES - E.C.C.
UTILITIES. LIGHTHOUSE
UTILITIES. EDISON MUSEUM
UTILITIES - PB FIREHALL
UTILITIES. PUMP#7
uTtLtTtEs -v.c.c.
07t31t2009
0713112009
07131f2009
07t3112009
07t31f2009
07ß1noo9
07ß1/2009
07t31t2W9
071312.009
071312.0Æ,9
07t31t2009
0713112009
07t31t2009
07ß112009
07ß112009
0713112009
500.00
63.48 006931
127.05 006931
177.47 006931
37.74 006931
9'r.60 00693f
250.N 00693'l
262.37 006931
130.34 006931
184.86 006931
52.48 006931
I't.71 006931
46.29 006931
162.10 006931
176.98 006931
67.10 006931
821.73 006931
OOO444 J/E BEARING AND MACHINE LTD
262825 BOLTS
OOO518 KWIK KOPY PRINTING
24481 NEWSLETTER
OOO548 LLOYD MCQUIGGAN &SONS
O32MO HAULING GRAVEL
032443 HAULINGGRAVEL
OOO573 MARC'S GAS BAR & VARIETY
Cheque Amount -
o7t23t2009 I
2,743.70
172.66
Cheque Amount -
08/04/2009 I
172.æ
199.45
Cheque Amount -'t99.45
3,167.21 006934
3,199.20 006934
0710812009
0710812009
Cheque Amount-6,366.4't
36.820t'GAS - FIRE DEPT 06/06/2009 I
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 189 of 265
2009.07.22 6.3 9050
018
046
36
1N00104233
1N00104254
OOO734 R.A. PILKEY
15456
5818
5842
æ21
000806 SGSCANADAINC
10365870
10365871
10365872
10366375
10366376
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 08/06/2009
08/06/2009 11:104M
GAS - RESCUE UNIT
ROUND FILE & FILE HANDLE
GAS - RESCUE UNIT
GRANUAL STONE
GRA\ÆL
CATCH BASIN, GRATE
COUPLERS, GRATE, BIG'O'
BIG'O', STEEL CUL\ÆRT
07t11t2009
06/10/2009
07/302009
57.00 006935
20.20 006935
48.41 006935
000637 NEVILLEPROPANE
96 PROPANE
000679 OXFORD SAND &GRAVEL LTD
Cheque Amount -
0612512009 I
162.43
67.20 006936
m6938
006940
006942
006943
Cheque Amount-67.20
220.16 006937
900.39 006937
0712312009
07f2412009
Cheque Amount -
0712012009 I
1,120.55
231.57NOZZLE,BOLTS, REPAIR
OOO747 REID'S PRE€AST CEMENT PRODUCT
Cheque Amount -231.57
366.12 006939
803.56 006939
932.52 006939
0612312009
0612912009
m,t1'/2009
I
I
I
000796 SANDS CANADA INCJANGUS
00662792 LATEX GLO\ES
Cheque Amount -
0712912009 I
2,102.20
208.91
I.AB FEES
I.AB FEES
IáB FEES
LAB FEES
I.AB FEES
Cheque Amount -208.91
385.35 006941
278.25 006941
96.60 006941
120.75 006941
703.50 006941
07128/2009
07f28/2009
07128t2009
0712912009
0712912009
I
I
I
I
I
Cheque Amount -
001569 SIMON WAGLER HOMES INC
refund deposit REFUND GRADING DEPOSIT 0713112009 I
Cheque Amount -
OO157O SUPERSHOPPERWEEKLYNEWS
1097 VACATION AT HOME - AD 07t29t2009 I
Cheque Amount -
001418 TELUS
0'15894762013
015894762013',
1,5U.45
500.00
500.00
164.85
DOLLAR POOL SAVINGS
OTHER CHARGES & CREDITS
0712712009
0712712009
164.85
-188.47 0069,14
13.15 0069,14
c
I
Page
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 190 of 265
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM 08/06/2009 11:104M
Accounts Payable
Royal Bank
Cheque Register- 08/06/2009
015894762013/2005876 CELL PHONE - P. GROENEVELD O7l27l2ú9 I 52.75 006944
015894762013/6171156 CELL PHONE - G LEMAY 07127/2cr,9 I 50.79 0069,14
015894762013/6197656 CELL PHONE - A SWANCE 07l27l2mg I 43.60 0069¿14
01589476201T6365709 CELL PHONE - PB FIRE DEPT 0712712009 I 38.79 006944
015894762013/6365787 CELL PHONE - ROADS DEPT 1 07127n009 I 40.7'1 006944
0158947620't3/6366178 CELL PHONE - STRAF FIRE DEPT 0712712009 I 38.79 006944
015894762013/6366198 CELL PHONE - E BRADFIELD 0712712009 I 243.24 006944
0158%762013/6366368 CELL PHONE - E ROLOSON 0712712009 I 1s3.02 @6944
015894762013/6369464 CELLPHONE-KKRUGER 0712712009 I 50.66 006944
015894762013/6689955 CELL PHONE - B BUTLER O7l27næ9 I 45.97 006944
015894762013/9021249 CELL PHONE - ROADS DEPT 2 07127120119 I 38.79 006944
Cheque Amount - 621.79
OOI571 TOWN OFTILLSONBURG
570 WATER LEAKATTANK 0713112009 t 473.27 006945
Cheque Amount- 473.27
OOO913 TOWNSHIP OF MAI.ATIIDE
0963 INFOTECHNOLOGY-AUGUST O3l11l20o9 I 258.30 006946
Cheque Amount - 258.æ
OOO925 TRILLIUM RAILWAY COMPA¡.IY
PCK1473 SIGNALS
@0930 TSC STORES L.P.
18.1024896 FORESTRY KIT
18102æ02 STEEL POSTS
o8/0't/2009 I 560.98 006947
ChequeAmount- 560.98
07t21f2009 r 56.49 006948
o7ß1nm9 I 270.97 006948
Cheque Amount - 327.46
@0944 VAN GORP FARM DRAINAGE LTD
5436 CATCH BASTNS, STEEL P|PE 07t29t2009 r 7,570.50 006949
Cheque Amount - 7,570.50
001285 VVEEDBUSTERS
4063 VVEEDSPRAY o7l212:AO9 I 225.75 006950
Cheque Amount - 225.75
001246 VVELLINGTON GAS & CONVENIENCE
fire dept GAS 08/062009 I 620.51 006951
ChequeAmount- 620.51
000981 wLsoN's t-Awlt CARE
Julyl-July 31/09 JULY'09 GRASS CUTTING O7l31l2ú9 I 2,751.00 006952
shaçening BLADE SHARPENING 06/30/2009 I 42.00 006952
Cheque Amount - 2,793.00
Page 4
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 191 of 265
Cheque Register being Cheque #6837 to Cheque #6953 inclusive...Page 192 of 265
SORW I.IUNICIPALITY OF BAYHAH
TOT PACKETS - 2
CURRENT
9 ,294.49
PAYROL
\vr'
CANADA
ECHNOLOGIES
DAILY UPDATE REPORT
COI'IPANY TOTALS
ADJUST-CR CURRENT TOTAL
9,294.49
I ,9t5. 80
5,O22.64
| , L72 .9A
L7 ,443.9L
44,646.77
50.00
44,696.77
ANALYSIS OF
ITEì.I
HOURLY WORKPAYS
COURIER FEE
I55.83
62,I80.6E
I55.83
6.79
62,323.30
SERVICE CHARGES
UNITS CHARGE
22 34.98
1 12.00
ADP
LT RUN: JUL L4 2OO9 N0: A
PAGE: I098
GST REG: I00057413 RTO004
COÌ,|PANY PAGE: 5
DEBIT DATE: JUL 15, 2009
DATE 0F PAY: JUL 17, 2009
YTD TOTAL
L35,723.77 FEDL TAX
NR TAX
PROV TAX
27 ,AO3.23 EI CoNT
QPIP69,632.42 CAN PEN
QC PEN
QC HSF
15,533.00 0N EHT
I.IB HET
NL HAPSET
244,69".42 TOT STATS
56,607.50 CHEQUES
554,276-37 DEPOSITS
US DEPS
75O. OO DED DEPS
6LL,633.A7 TOT NPAY
RRSP
RTI
460,326.29 T0T PAYRoL
",L94.3T SERV CHRG
LO9.72 GST
PST
A62,630.32 GRAND TOT
UNITS CHARGE
I 46.00
ADJUST.DR
FEDL IAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
t{B HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
r,993.80
5,O22 -64
L , L72 .9A
17,483. 9t
44,646.77
50.00
44 ,696 .77
62 , LAO .68
155. 85
6.79
62,323.s0
YTD ADJUST
ITEH
PAYROLL RUNS
ITEI'I UNITS CHARGE
SALARIED WORKPAYS 21 55.59
PAY ADVICE FOLD 43 9.46
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS 6?,323.3o DEBIT INFORHATION: 003 05102 10I1925
C
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80Rl¡, l{UNICIpALITy OF BAyHAtl
TOT PACKETS - 2
CURRENT
FEDL TAX 9,324.90
NR TAX
PROV TAX
EI CONT t ,887. 08
QPIP
cAN PEN 4,575.54
QC PEN
QC HSF
0N EHT 1,176.98I{B HET
NL HAPSET
T0T STATS L6,964.50
CHEQUES
DEPOSITS 44,A42.LS
US DEPS
DED DEPS 50. OO
10T NPAY .r4,892-L5
RRSP
RTI
ITEH UNITS CHARGE
SALARIED WORKPAYS ?L 55.59
PAY ADVICE FOLD 43 9.46
TOTAL S,/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
,v
ADP CANADAPAYROLL TECHNOLOGIES
DAILY UPDATE REPORTCOHPANY TOTALS
ADJUST-CR CURRENT TOTAL
9,324.90
I , E87.08
4,575.54
L,L76.9E
L6 ,964.50
4q,842.L5
50.00
44,892.L5
ANALYSIS OF
ITEH
HOURLY U'ORKPAYS
COURIER FEE
155.85
6t,456.65
135.85
6.79
6L,999 .27
SERVICE CHARGES
UNITS CHARGE
22 34-94
I 12.00
ADJUST-DR
RUN: JUL 2A 2Og9 NO: A
PAGE:1920
GST REG: I000574I3 RTO004
C0Ì{PANY PAGE: 3
DEBIT DATE: JUL 29, 2009
DATE 0F PAY: JUL 5I , 2OO9
YTD TOTAL
L45,O4A.67 FEDL TAX
NR TAX
PROV TAX
29,690.3L EI CONT
QPTP
74,207 .96 CAN PEN
QC PEN
QC HSF
L6,709.9A 0N EHT
HB HET
NL HAPSET
265,656.92 T0T STATS
56,607 .50 CHEQUES
599,118.52 DEPoSITS
US DEPS
8OO. OO DED DEPS
656,826.O2 TOT NPAY
RRSP
RTI
922,L4".94 TOT PAYROL
2,550.14 SERV CHRG
I 16.5I GST
PST
924,629.59 GRAND TOT
UNITS CHARGE
L 46-00
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
6L ,A56 .65
155.83
6.79
6L,999.27
YTD ADJUST
I TEI{
PAYROLL RUNS
6L'999.27 DEBIT INFoRHATIoN: 005 05I02 101I925
C
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5
THE CORPORATION OF THE MT'NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger
SUBJECT: lnfrastructure Stimulus Fund - Not-For Profit Projects
DATE: August 7,2009
FILE: Fl l
NUMBER: F2009-36
Purpose
This report is to recommend approval of an application under the new lnfrastructure Stimulus Fund -
Not-for-Profit Intake regarding the Eden Community Centre.
Backsround
On July 28th, federal and provincial representatives announced the establishment of an Intake for Not-
for-Profit organizations under the Infrastructure Stimulus Fund, with an application deadline of August
18th, 2009. The program will provide up to 1/3 funding from the federal government (up to ll2 in
exceptional circumstances). The funding is matched by Ontario.
Eligible recipients must be incorporated as a Not-for-Profit entity (possess an incorporation number),
and the Program will give priority to the rehabilitation of existing infrastructure assets.
Staff Comments
Information on the program has been shared with the Eden and Area Community Centre.
Representatives have indicated interest in making application for the various works identified as
required for the Community Centre.
Given that the building is municipally owned, staff and the Eden and Area Community Centre
representatives are seeking Council approval to proceed.
Strateeic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #6 - Provide and Encourage Attractive Lifestyle Choices
Recommendation
That council acknowledge and support application by the Eden and Area Community Centre for repairs
to the Eden Community Centre building under the Infrastructure Stimulus Fund - Not-for-Profit Intake.
Staff Report F2009-36 regarding Infrastructure Stimulus Fund...Page 195 of 265
Page 196 of 265
Page I of2
Lynda Millard
From: Tracey Davies [davies@amtelecom.net]
Sent: Tuesday, July 21, 2009 11:04 PM
To: Tracey Davies, Tri County Appraisal
Subject: Calton Hall Pork BBQ on August 22 ( /3
Annual
Calton Hall Pork BBa
st 22
Dinner Sen¡ed
to lùfaÍntain
our ¡8oots
Schoolhlruse
8t512009
6z3() to T3o pm
Request for use of Municipal sign regarding "Calton Hall Por...Page 197 of 265
Page 2 of2
BBQ_WhnKlsehsn
Entertainment by
"The Next Generation of Country Music"
Aduolnce Tíckets $tz
At the Door $tS
Chíldren urtder ro --- $8
ChíIdren uttder S ---.free
765-47L2 or any Calton HaIl Volunteer
Tri County Appraisals & Coldwell Banker at Success Realty ste-76s-16e4 Homeoffice
Tracey Davies Coldwell Banker at Success Realty
52 Talbot Street East
Aylmer, ON
N5H 1H4
tel : 5 19-765-4993
fax 5L9-765-4989
mobile:519-671-6918
tracey-davies@coldwel lbanker.ca
davies@amtelecom. net
www.traceydavies.ca
81512009
Request for use of Municipal sign regarding "Calton Hall Por...Page 198 of 265
'/
CORPORATION OF THE MUNTCIPALITY OF BAYHAM
STAFF MEMORAI\IDT]M
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Report C2009-14 - Cemetery Markers Glen Erie Line
DATE: August 6,2009
FILE:
Council received and deferred consideration of Report C2009-14 at its July l6th,2009 meeting, in order
for staff to obtain costs for alternative methods to remove cemetery markers located at Glen Erie Line.
Specifically, the potential use of a crane to remove the markers was to be investigated. Attached is
information obtained by the Manager of Public V/orks in response to that request.
It should also be noted that the County of Elgin has advised they plan rehabilitation of the slope east of
the bridge, likely in Spring 2010. Tenders will likely proceed this fall. Removal of the approximately 5
identified markers can likely be done in concert with the County works, at relatively minor additional
cost.
Staff Memorandum regarding Report C2009-14 - Cemetery Marker...Page 199 of 265
Further to the Council Meeting of July 16,2009 we have
investigated several methods of removing the stones from the
toe of the slope of the roadway on Glen Erie Line.
) We have called in a crane operator who stated he could
not remove the stones due to the fact hydro lines were
present and made the removal impossible as well as very
dangerous in working this close to high voltage lines. We
had spoken with the homeowner in the region and he
refuses to allow access to his property, as he is concerned
with liability.
à Our second thought was to traverse the waterway system
with a flat bottomed boat, simply pick the stones from the
bank and waterway and leave in the boat but the access
through the area is impossible due to the vegetation and
number of fallen trees.
t A final thought is to simply place a basket from the
roadway and winch the stones up the bank but due to the
terrain we feel the stones would be broken before they
arrive at the top of the hill. Here again we would be faced
with reinstating the waterway and the bank Due to the
number of trees in the way of a basket system this would
be almost improbable that we would have the stones
arrive at the top of the hill intact.
Gerry LeMay
Manager Public Works
Staff Memorandum regarding Report C2009-14 - Cemetery Marker...Page 200 of 265
Approximate Costings to Remove Gravestone - Glen Erie Ln
- This estimation will only encompass the removal of the
existing five (5) or so stones which are present and easily
seen. If excavation into the bank begins the price will
increase dramatically.
Contractor to remove stone
$ 4,500 plus GST
Silt fencing and restoration
$ 7,500 plus GST
Approval from working in watershed
If Municipality does the work
These rules must be adhered to
$ 0 for permit
-Sediment and erosion control such as erosion fences must be
in place. Not working in a high flow event, which is at present
time. Area where soil has been disturbed the sediment fences
must remain until vegetation has been established. Use of
vegetation or rock rubble or both as stabilization. In order to
access permits the time frame is from 3 to 5 weeks.
Surveying costs to ensure we are working on
MunicipaVCounty property
$ 2'500 plus GST
Engineer on site to ensure the stabitity of
toe of slope- give Engineering advice
(Shoulder of road) $145 per hour
Approximate Total $ 15,000 plus GST
Staff Memorandum regarding Report C2009-14 - Cemetery Marker...Page 201 of 265
Page 202 of 265
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: August 5,2009
FROM: Lynda Millard, Clerk FILE: C13
SUBJECT: Marriage Officiant NIIMBER: C2009-016
PURPOSE
This report is provide Council with additional information in response to correspondence and a
request from Marion Rogers that marriage licenses be issued by the municþality and to give
consideration to hire and appoint her as a wedding ofEciant.
BACKGROT]ND
Although the Municipality of Bayham is permitted by The Marriage Act R.S.O. 1990,
CHAPTER M.3, Bayham does not currently issue Marriage Licenses.
The following are excerpts from this Act or Regulations:
Issuers
11. (1) Marriage licences may be issued by the clerk of every local municipality except a township.
2002, c.17, Sched. F, Table.
Deputy issuers
(3) An issuer may, with the approval in writing of the Minister or of the head of the council of
the local municipality of which he or she is clerk, appoint in writing one or more deputies to act for him
or her, and any such deputy while so acting has the power of the issuer appointing him or her. R.S.O.
1990, c. M.3, s. 11 (3); 2002, c.17, Sched. F, Table.
Notice of appointment of deputy
(a) The issuer shall, upon appointing a de,puty, forthwith transmit to the Minister a notice of the
appointment, and of the name and official position of the person by whom the appointment has been
approved, and the Minister may at any time cancel the appointment. R.S.O. 1990, c. M.3, s. 11 (4).
Licence fees
1.1 (3) Subject to section 16 of the Act, an applicant for a licence shall pay a fee of $75 on the issue of
the licence. O. Reg. 418/96, s. l.
5. (1) For each licence issued, the issuer of the licence shall remit $48 to the Minister of Finance and
retain $27. O. Reg. 418/96, s. 3.
(2) Where the issuer is the clerk of a municipality, the council of the municipality may commute the
issuer's fees provided for in subsection (l) for a fixed sum payable annually by the municipality to the
issuer, in which case the fees that would otherwise be retained by the issuer shall belong to the
municipality. R.R.O. 1990, Reg. 738, s. 5 (2).
(3) Where the council and the issuer do not agree upon the amount of the commutation, the amount
may be fixed by a judge. R.R.O. 1990, Reg. 738, s. 5 (3).
Staff Report C2009-016 regarding Marriage Officiant. File: ...Page 203 of 265
Report C2009-016
Who may solemnize marriage
20. (1) No person shall solemnize a marnage unless he or she is authorized by or under section24 or is
registered under this section as a person authorized to solemnize marriage. R.S.O. 7990, c. M.3, s. 20 (1).
Application for registration
(2) Upon application the Minister may, subject to subsection (3), register any person as a person
authorized to solemnize marriage. R.S.O. 1990, c. M.3, s. 20 (2).
Who may be registered (to solemnize marriage (religious marriage)
(3) No person shall be registered unless it appears to the Minister,
(a) that the person has been ordained or appointed according to the rites and usages of the religious
body to which he or she belongs, or is, by the rules of that religious body, deemed ordained or
appointed;
(b) that the person is duly recognized by the religious body to which he or she belongs as entitled to
solemnize marriage according to its rites and usages;
(c) that the religious body to which the person belongs is permanently established both as to the
continuity of its existence and as to its rites and ceremonies; and
(d) that the person is resident in er parish or pastoral charge in whole or in part in
Ontario; provided that in the is in Ontario temporarily and who, if resident in
Ontario, might be registered , the Minister may register him or her as authorized
to solemnize marriage during a period to be fixed by the Minister. R.S.O. 1990, c. M.3, s. 20 (3).
Civil marriage
24. (l) Ajudge, ajustice ofthe peace or any other person ofa class designated by the regulations may
solemnize marriages under the authority of a licence. R.S.O. 1990, c. M.3, s. 24 (1).
Note: On a dav to be named bv proclamation of the Lieutenant Governor. subsection (1) is repealed
by the Statuteı of OntarÍo, 2002, chapter 25, section I and the foltowing súbstituted: ' '
CivÍI marriage
(l) A judge, a justice of the peace, a marriage commissioner or any other person of a class designated
by the regulations may solernnize marriages under the authority of a licence. 2002, c. 25, s. 1.
See:2002, c.25, ss. 1,2.
R.R.O. 1990, Regulation 738 Section 1.1 states
1.1 For the purposes of subsection 24 (1) of the Act, the clerk of a local municipality is authorized to
solemnize marriages under the authority of a licence. O. Reg. 285/04, s. I. (civil)
The Munícipal Act 2001, S.O. 2001, C25 states:
Clerk
228. (I) A municipality shall appoint a clerk whose duty it is,
(a) to record, without note or comment, all resolutions, decisions and other proceedings of the council;
(b) if required by any member present at a vote, to record the name and vote of every member voting
on any matter or question;
(c) to keep the originals or copies of all byJaws and of all minutes of the proceedings of the council;
(d) to perform the other duties required under this Act or under any other Act; and
(e) to perform such other duties as are assigned by the municipality. 2007, c. 25, s.228 (l).
Deputy clerks
(2) Amunicipality may appoint deputy clerks who have all the po\À/ers and duties of the clerk
under this and any other Act. 2001, c.25, s.228 (2).
Not required to be an employee
(3) A clerk or deputy clerk is not required to be an employee of the municipality . 2001 , c. 25,
s.228 (3).
2-
Staff Report C2009-016 regarding Marriage Officiant. File: ...Page 204 of 265
Report C2009-016 -3 -
Delegation
(a) The clerk may delegate in writing to any person, other than a member of council, any of the
clerk's powers and duties under this and any other Act. 200I, c.25, s.228 (4).
Clerk retains polYers and duties
(5) The clerk may continue to exercise the delegated powers and duties, despite the delegation.
2001, c.25, s. 228 (5).
STAF'F COMMENTS
the Registrar General has been contacted by telephone and has confirmed that the above
as not yet been proclaimed. Neither are they aware of any plans to extend the authority to
conduct civil marriage solemnization beyond a judge, a justice of the peace, the clerk of a local
municipality or any other person of a class designated by the regulations under the authority of a licence.
To summarize legislation, therefore municipal clerks have been delegated the authority to perform civil
marriages under the Marriage Act. Further, the Clerk may delegate that power to another person pursuant
to Section 228(4) of the Municipal Act.
There is at least one example of a Council that has directed the implementation of civil marriage
solernnization services under Regulation 285/04 (amending Reg 738) and the Marriage Act and supported
the clerk in delegating her authority to appoint other individuals to conduct such services.
In that case, Municipal staffare involved with the appointees and throughout the wedding planning
process, making facililtybooking anangements and collecting a minimal fee. The municipalþ is
currently looking at more formalized arrangements with the appointees, developing rules of engagement
and a code of conduct. Often arrangements are for second marriages with smaller gatherings on private
property. The municipal intent is to provide a service option to citizens, not to make money.
Though it is possible for the Clerk to delegate the authority to conduct marriages, Council should be
aware that staff do have concerns with the delegation of such duties and responsibilities to members of
the public at large as the ultimate responsibility still remains with the Clerk. Also, concerns regarding
liability remain and may need to be addressed. If this delegation were to proceed, staff would suggest at
minimum that certain training would be required for such individual as well as, confirmation of liability
and insurance considerations.
Strategic Plan Goals: Goal # 3
Goal # 4
Goal# 6
Create a positive business atmosphere
Be dedicated to service excellence
Provide and encourage attractive lifestyle choices
RECOMMENDATION
"Provided for Council discussion and consideration."
Respectfully submitted Reviewed by
Staff Report C2009-016 regarding Marriage Officiant. File: ...Page 205 of 265
Page 206 of 265
MUNICIPALITYOF BAYHAM
MEMORANDUM
DATE: Iuly24,2009
TO: Council
FROM: Kyle Kruger
RE: Volunteer Recognition Night 2009
NUMBER: C2009-07
The Vienna Community Centre has been tentatively booked for the evening of November
26th for the annual Volunteer Recognition Night. Last year the event was held at the
Bayham Community Centre.
As in years past, nominations will be requested for a 2009 Citizen of the Year and two (2)
Community Volunteer Awards and one (1) Youth Volunteer Award. The deadline for
nominations will be Friday November 6,2009.
Staff recommends that Council confirm the date of November 26,2009 for the 2009
Volunteer Recognition Night so that notification can begin.
Recognition Gifts
Council has been hosting this event each year since 2005. It has been past practice to
present each volunteer with a small token of appreciation. Each year it becomes a bigger
challenge to come up with an original gift idea while staying within budget. A large
amount of time is spent after the event attempting to present the gift to those who did not
attend.
Staff suggests a change to past practice. The suggestion is for Council to request of the
newly appointed "Citizen of the Year" the name of their favourite "Registered Charity" so
that the municipality could make a donation to that charity in their name. The donation
amount would be equal to the purchase cost of gifts. In keeping with the volunteerism
theme, the monies would benefit a volunteer organization.
Format
Additionally, the program has included recognition and gift for each person nominated for
an award, and invitation and introduction of each and every volunteer on municipal boards,
committees, and subcommittees. Though the recognition of volunteers is important for the
municipality, the exercize in its current form is quite labour intensive, estimated at I week
of full time work.
Staff Memorandum regarding Volunteer Recognition Night 2009....Page 207 of 265
As well, there are many other dedicated individuals volunteering in the community who are
not part of this recognition (ie: Lions and Optimist Clubs, etc).
As an altemative format, Council may consider awards solely to successful nominees, and
general invitation to all formal community volunteer organizations to a recognition event.
The event itself could continue generally as the past several years, or could change to
various possibilities, such as a summer community barbecue etc.
RECOMMENDATION
THAT Staff Memorandum C2009-07 regarding Volunteer Recognition Night 2009 be
received;
AND THAT Council confirm the 2009 Volunteer Recognition Night be held November 26,
2009 at 7:00pm at the Vienna Community Centre;
Staff Memorandum regarding Volunteer Recognition Night 2009....Page 208 of 265
Aug. 10,2009
Council members,
My non-profit organization S.A.N.Y.A (Spay And Neuter Your Animals) has been
helping the Bayham community for a number of years now, taking in
stray/unwanted cats, having them spayed/neutered, vaccinating them and then
helping f,rnd good homes for them. Our annual S.A.N.Y.A fundraising yard sale
was postponed earlier this year due to unforeseen circumstances. We are planning
to have the event take place over the next couple of weeks, we are just not sure on
the exact date. I would inform as soon as possible. It would be greatly appreciated
if we could use the Municipal sign to advertise for this event. We need all the help
we can get to advertise as it will not be held on the same day as in earlier years.
The annual sale that we hold, helps pay for some of the costs mentioned above.
All other monies come from donations and of course myself. Thank you for taking
the time to consider this request.
Yours truly,
Marion Paterson
40 Shakespeare
Port Burwell, ON
NOJ 1TO
519-874-473s
Request from S.A.N.Y.A. (Spay And Neuter Your Animals) to us...Page 209 of 265
Page 210 of 265
Quarterly Report for
The Bayham Water Distribution System
for the period ending June 30, 2009
Waterworks # 260004748
Section I - lntroduction:
This report is a summary of the first quarter's water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Gompliance With Provincial Requlations:
The Municipality of Bayham water system is operated in accordance with
provincial regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analyticaltests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Operation by Licensed Operators:
The water distribution system is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Water Resources Act (OWRA) Regulation 128104. Licensing
means that an individual meets the education and experience requirements
and has successfully passed the ceilification exam.
Bayham Water Distribution System Quarterly Report for the pe...Page 211 of 265
. Sampling and Analytical Requirements:
The Municipality follows a sampling and analysis schedule required by the
OWRA Regulation 170103, the Ontario Drinking Water Standards. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipalíty adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem lnformation:
Facility Name: Bayham Water Distribution System
Contact:
Municipal Location: Municipality of Bayham
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler & Adam Swance
Service Area: Port Burwelland Vienna
Service Population: 2500
Operational Description: Bayham Water System is serviced by the Elgin Area
Water System. lncluding the Municipalities of Central Elgin and Malahide.
Raw Water Source: Lake Erie
Treated Water: Elgin Area Water System
Disinfection Method: Gas chlorination at Elgin Area Water Plant
Secondary Disinfection Method: The sodium hypochlorite is residual and flow
paced at the Port Burwell Tower and Lakeview Rechlorination Facility.
Bayham Water Distribution System Quarterly Report for the pe...Page 212 of 265
Section 4 - Analytical Test Results:
Micro biological Aoril Mav lune Quarterê..----,rt^f- ,ll'^ê
lotal Coliform
IFU/100mls
tlumber of Samples 12 12 15 39
tlumber of
)etectable Results 0 0 0 0
tlin / Max Absent
ixceedences 0 0 0 0
lesample
:ecal Goliform or E-Goli Count
IFU/100mls
lumber of Samples 12 '|'2 15 39
tlumber of
)etectable Results 0 0 0 0
\4in / Max Absent
ixceedences 0 0 0 0
Heterotrophic
Plate Count /
Backqround
lumber of Samples 12 12 l5 39
\umber of
)etectable Results 0 0 0 0
Min / Max
lxceedences 0 0 0 0
lesample
fypical Source of
lontamination
Microbial contaminants, such as viruses and bacteria, may come fron
;eptic systems, agricultural livestock operations, wildlife, and wastewatet
:reatment olants.
Somments: Samples are collected weekly from the Port BurwellWorks Yard, Port Burwell
rVastewater Treatment Plant and in Vienna at the Vienna Home Centre.
Bayham Water Distribution System Quarterly Report for the pe...Page 213 of 265
Operational
Parameters April May June Quarter
summary MAC/IMAC
Ghlorine
Residual
Free
Number of
Samoles 12 12 15 39
Number of
Detectable
Results below
Reg.
requirements 0 0 0 0
Min/Max
0.82- 1.30 0.82- 1.08 0.65 - 1.27 0.65 - 1.30
0.05 Min.
4.00 Max.
Exceedances 0 0 0 0
Comments
Operational
Parameters April May June Quarter
summary MAC/IMAC
Ghlorine
Residual
Free ldailv )
Daily chlorine testing is done at the extremities of Vienna & Pt. Burwell.
Number of
Samoles 60 62 60 182
Number of
Detectable
Results below
Reg.
requirements 0 0 0 0
Mín/Max. mg/l
Port Burwell 0.42 - 1.22 0.48 - 0.79 0.39 - 0.76 o.39 -1.22
0.05 Min.
4.00 Max.
Min/Max. mg/l
Vienna 0.68 - 1.24 0.43 -O.74 0.35 -0.69 0.35 -1.24
0.05 Min.
4.00 Max.
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse results
during this time period.
Bayham Water Distribution System Quarterly Report for the pe...Page 214 of 265
Parameter Compound MAC or IMAC
Trihalomethanes
louarterlv)
0.0460 mg/L Port Burwell
0.0350 mo/L Vienna 0.100 mg/L
Lead Pb (tested in 2no &
3'd ouarter )0 - 3.69 ug/L 10 ug/L MAC
Section 6 . List of all Gompounds Detected in Analvsis of Water Samples:
Section 7 - Definitions and Abbreviations:
. MAG - Maximum Acceptable Concentration.. IMAC - lnterim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occuning rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Goliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Bayham Water Distribution System Quarterly Report for the pe...Page 215 of 265
Municipality of Bayham At7l2OO9
Daily Process Data Collection
1Facility: Bayham Water DistributionWorks: 12600047481-BayhamWaterDistributionMonth: January-O9 to June-O9
GALL INS FOR lst QUARTER 2009
Date Category Details
1l6l20o9oper.HighlightCallln.2hours-Shutoff
shut off valve for the water meter.
111912009 Oper. Highlight Call ln - 2 hours - Erie Vu Trailer Park out of water due to water leak of the service line after the
meter chamber. Turned down water valves to reduce water loss. Leak was captured be the meters.
112312009 Oper. Highlight Call ln - t hour - Turned back on water for Erie Vu Trailer Park after repair was made.
CALL INS FOR 2nd QUARTER 2009
Date Category Details
There were NO Call lns for the 2nd quarter of 2009.
B
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Quarterly Report for
The Municipality of Bayham Small Municipal Non-Residential
Wells for the period ending June 30, 2009
Straffordville Community Gentre
Bayham Medical Centre
Bayham Municipal Office
Straffordville Library
Straffordville Firehall
Eden & Area Community Gentre
Section I - lntroduction:
This report is a summary of the second quarter water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Compliance With Provincial Requlations:
The well systems listed above are operated in accordance with provincial
regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Sampling and Analytical Requirements:
Sampling and analysis schedule required by Ontario Regulation 318/08 are
fully complied with. More information on sampling and analysis, including
results are available in this report and from the MunicipalWastewater
Treatment Plant.
Bayham Small Municipal Non-Residential Wells Quarterly Repor...Page 217 of 265
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Analvtical Test Results:
Micro biological
Parameters April May June
Quarter
Summarv MAC / IMAC
lotal Coliform
:ounts/100mls
tlumber of Samples 12 12 l8 42
tlumber of
)etectable Results 0 0 0 0
Vin / Max Absent
ixceedences 0 0 0 0
Resample
Fecal Goliform or E-Goli Gount
;ounts/100mls
rlumber of Samples 12 12 r8 42
tlumber of
)etectable Results 0 0 0 0
tlin / Max Absent
ixceedences 0 0 0 0
lesample Absent
Heterotrophic
Plate Count &
Background
Sount
No longer
required under
new rezulatior
{umber of Samoles 0 0 0 0
tlumber of
)etectable Results 0 0 0 0
tlin / Max
lxceedences 0 0 0 0
Bayham Small Municipal Non-Residential Wells Quarterly Repor...Page 218 of 265
Section 4 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no microbiological
adverse result during this time period.
o Allfacilities are posted non-potable and bottled water is provided.
Section 6 - Definitions and Abbreviations:
. MAG - Maximum Acceptable Concentration.. IMAG - lnterim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Count (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Parameter Gompound MAC or IMAG
Nitrates No longer required to be
tested under new rezulation 10 mg/L MAC
Sodium As above 20 mslL MAC
Bayham Small Municipal Non-Residential Wells Quarterly Repor...Page 219 of 265
Page 220 of 265
Port Burwell Wastewater Treatment Plant
Municipality of Bayham
Annual Compliance Summary
Year:
Worbt:
Populatlm Scmd:
Dulgn Avg Flw(#):
2009
lt000l319
21û
1080
FLOTYS SUSPÊNDED PHOSPHORUS NITRC'GEN SERIES2009Tdrll{.x D¡y Avo. Rú
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MâY 20O6,4 ß91-9 lm7 0 312 5 21À 22 6.5()¡l.l¡117.3 t-80 ¡4 5.75 o21 î17 os o1q f .22 o27 oû2 553 f6t64t56E.3 6i¿2.O Ito-t 97 i7 ßm at1 l¿l ô 7.m ¡109 5S NT o1t o21 o12 lom o2\,t.61 5.56 715Julv
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CRITERIÂ Àô? 16 - Nd 30 t0ß0-o <15 t5.90 < l5 108 <2 2L 200.00cRllFRtll06tt.0 <15 l5_m . li 90 10 lot 5.30
TEETS Conc.ntÉtlon Cdt.dr YFS YÊS YE3 YE3 YFl YES YES YES
ôgJECÌVES toßo o <lo lo_m <to lam <0tt o-80 <l loß 150.00 >tl
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Municipality of Bayham
Daily Process Data Collection
Port Burwell Wastewater Treatment Plant
[1 1000f 319] - Port Burwell Wastewater Treatment PlantApril-O9 to June-O9
CALL INS FOR 2nd QUARTER 2009
Details
8t7t2009
1
Facility:
Works:
Month:
5n 12009 Oper. Highlight
5l'l 1 12009 Oper. Highlight
5121 l2OOg Oper. Highlight
512212009 Oper. Highlight
512812009 Oper. Highlight
61212009 Oper. Highlight
611 412009 Oper. Highlight
612012009 Oper. Highlight
612412009 Oper. Highlight
612512009 Oper. Highlight
612912009 Oper. Highlight
Operational
Call ln - I hour - Received Lo and LoLo Level alarms from Pump Station #1
acknowledged alarms.
Call ln - t hour - Received Lo and LoLo Level alarms from Pump Station #l
(Eden). Reset and
(Eden). Reset and
Call ln - I hour - Received Lo and Level Transmitter Failure alarms from Pump Station #1 (Eden). Reset and
acknowledged alarms.
Call ln - Received multiple alarms for Level Transmitter Failure from Pump Station #1 (Eden)
Call ln - t hour - Received Lo and Level Transmitter Failure alarms from Pump Station #1 (Eden). Reset and
acknowledged alarms.
Call ln - 2.5 hours - Received Lo and HiHi Level alarms from Pump Station #1 (Eden). Reset and
High Flows (Weather)Power Failure/Outage
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Temporary Operator - Water Infrastructure
Renewal Project
DATE: August 6,2009
FILE:
NUMBER: H2009-08
Purpose
This report is to recommend the retention of a Temporary Water/V/astewater Operator,
and to present a proposed Letter of Understanding between the Municipality and CUPE
Local 35.4 to facilitate the position.
Background
At the July 16th, 2009 meeting, Council approved proceeding with the tender from
Omega Construction to proceed with the Water Infrastructure Renewal Project.
Staff are proceeding to make hnal arrangements to commence this project, and at the
same time are continuing to try to identiff opportunities to reduce the project costs. It has
been identified that the approved tender (and all tenders received) include sub-contracting
for daily sampling, testing etc. required throughout the project. The costs for this service
are significant, estimated at $58,800 for the construction period. Staff are suggesting that
we may be able to retain a trained individual (an OIT designation is the minimum
qualification needed) who may then be able to carry out this work. As an additional
consideration, the current collective agreement with CUPE does not contemplate a rate of
pay for such a temporary position. As such, a Letter of Understanding with CUPE would
be required.
Staff Comment
With the scope of work required as part of the Project, staff believe a trained individual
could provide the sampling, chlorine testing etc. required, as well as support other works
in the water/wastewater department. The estimated cost for such an individual, hired on a
temporary basis as a municipal employee for the duration of the project, is $15,000 to
$20,000 inclusive of supervision. This is based on a 4O-hour work week.
As mentioned, the current collective agreement with CUPE does not include a rate of pay
for a temporary position in the Water/Wastewater department. Therefore, the attached
Letter of Understanding with CUPE has been negotiated, and is now presented for
Council consideration. To confirm, the position would be in place only for the duration
of this specific project.
Attachments
1. Proposed Letter of Understanding - CUPE
Staff Report H2009-08 regarding Temporary Operator - Water I...Page 223 of 265
2
Strategic Plan Goal:
Goal #1 - Practice responsible financial management.
GoaI#2 - Ensure reliable, well-maintained and secure infrastructure.
Recommendations:
l. THAT the Letter of Understanding with CUPE Local35.4 as attached to Report
H2009-08 be approved;
2. THAT staff be authorized to proceed with retaining a Temporary WaterlWastewater
Operator for the duration of the 'Water Infrastructure Renewal Project.
lly submiued,
Staff Report H2009-08 regarding Temporary Operator - Water I...Page 224 of 265
LETTER OF UNDERSTANDING
BETWEEN
THE COPRORATION OF THE MUNICIPALITY OF BAYHAM
AND
THE CANADIAN UNION OF PUBLIC EMPLOYEES AND ITS LOCAL 35.4
It ís mutually agreed and understood between the parties, on a without precedent or
prejudice basis, that due to the infrastructure grant provided through the "Build Canada
Fund - Community Component" the Employer may hire on a temporary basis, an
employee to assist the existing WaterMastewater employees in repair and operation of
the municipal water and wastewater systems.
The temporary employee, must have O.l.T. Certification in Water Distribution, and
notwithstanding Schedule "A" of the Collective Agreement, will be paíd the rate of
$15.65 during the temporary placement.
This Letter wíll be deemed part of the Collective Agreement and is subject to the
Grievance and Arbitration procedures as necessary.
Signed this _ day of 2009.
FOR THE UNIONFOR THE EMPLOYER
DFljblcope49l
Staff Report H2009-08 regarding Temporary Operator - Water I...Page 225 of 265
Page 226 of 265
Stantec Consulting Ltd.
800- 171 QueensAvenue
London ON NOA 5J7
Tel: (519) 645-2007
Fax: (519) ô45€575
Stantec
.t
th
.f'ìtl\JËr-. i.¡ U. i V t-
,iLji- r n 1tÛ$
July 15,2009
File: 165500486
Mr. Kyle Kruger
Administrator
Municipality of Bayham
9344 Plak Rd Box 160
Straffordville, ON NOJ 1Y0
Attention: Kyle Kruger
Dear Mr. Kruger:
Reference: Schedule B Class EA - Shore Protection at the Elgin Area Water Treatment Plant, Port
Stanley
Stantec Consulting Ltd. is undertaking a Schedule B - Municipal Class Environment Assessment (Class
EA) for the City of London Regional Water Supply Division, on behalf of the Elgin Area Primary Water Supply
System Joint Board. The project concerns repairs and extension to shoreline protection Elgin Area water
treatment plant located on the north shore of Lake Erie, approximately 4 km east of Port Stanley.
The Class EA was initiated in February 2009 with a notice of commencement published in local newspapers,
posted on the City of London website, and sent directly to agencies, departments and divisions in municipal,
county, provincial, federal government ànd First Nations, including Walpole lsland First Nation and Caldwell
First Nation that are expected to have an interest in the project. Local stakeholders and the conservation
authority were contacted too. The notíce of commencement was sent to your office or residence.
The Schedule B Class EA process entails two Phases; Phase 1- development of the problem statement, and
Phase 2 - ldentification and evaluation of planning level solutíons to the problem and selection of a preferred
alternative:
As an update to our progress in the Class EA process, we provide you with a technical memorandum
detailing; the problem statement, identífied altemative solutions to the problem, their evaluation, and a
preliminary preferred alternative. A review of the local environment is also included in the technical
memorandum.
We would appreciate receiving your comments and concerns regarding the problem statement, alternative
solutions, and preliminary preferred solution in writing. Also, please circulate this notíce to other parties within
your agency, office or residence who may have an interest in this project.
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 227 of 265
Stanhc
July 15, 2009
Page2ot2
Refercnce: Schedule B Glass EA - Shore Protectlon at the Elgin Area Water Treatment Plant, Port Stanley
Kindly provide your comments in writing to the undersigned on or before August 14,2009 when we intend to
post the notice of completion and initiate the thirty{ay review period for the project file concerning this
Schedule B Class EA.
lf you have any questions or require further information, please contact the undersigned.
Sincerely,
STANTEC CONSULTING LTD.
Nina Sampson, HBES, CEPIT
Environmental Technician
Tel: (519) 64s2007
Fax (519) 6456575
N ina. Sam pson@stantec.com
Attachment: TechnicalMemorandum
c. Brian Lima, Joint Board of Management
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 228 of 265
Stantec
Elgin Area Primary Water Supply
System Shoreline Protection
Technical Memorandum for Phases 1
and2 of the Class EA Process
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 229 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Table of Contents
1.0 TECHNICAL MEMORANDUM - ELGIN WTP SHORELINE PROTECTION SCHEDULE B
MUN|C|PAL CLASS EA............. ................1.1
1.1 TNTRODUCTTON ......................1.1
1.2 PHASE 1 _ PROBLEM STATEMENT ........1.1
1.3 ENVIRONMENT .....1.2
1.4 PHASE 2 - ALTERNATTVE SOLUTTONS ............... .....1.4
1.4.1 Alternative 1 - Do Nothing ...........1.51.4.2 Alternative 2 - Beach Nourishment ................ ................. 1 .5
1.4.3 Alternative 3 - Offshore Breakwater to Protect the Low Lift Head|and.............,.. 1.5
1.4.4 Alternative 4 - Repairs to and Extension of Existing Revetment. ......1.6
1.5 SELECTION OF PRELIMINARY PREFERRED SOLUTION ..........1.7
1.6 CONSULTATTON ....1.7
1.7 SUMMARY.......... ....1.8
List of Fiqures and lmaqes
IMAGE 1: LOW LIFT STATION HEADLAND AND EAST SIDE AREA OF CONCERN..........1.1
FIGURE 1: EROSION RATE AT ELGIN WTP......... ...........1.2
FIGURE 2: NET DRIFT PATTERN lN LAKE ERIE AT PORT STANLEY ..............1.2
FIGURE 3: NEARSHORE BATHYMETRY ABOUT LOW LIFT HEADLAND ........1.3
FIGURE 4: KGCA REGULATION AREAS AT THE ELGIN WTP.......... .................1.4
List of Tables
TABLE 1: SUMMARY OF ALTERNATIVE SOLUTION EVALUATION .................1.8
List of Appendices
APPENDIX A: AGENGY AND STAKEHOLDER CONTACT LIST
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 230 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
1.0 Technical Memorandum - Elgin WTP Shoreline Protection
Schedule B Municipal Glass EA
1.1 INTRODUCTION
This technical memorandum addresses Phase 1 and Phase 2 of the Municipal Class EA
process for the Elgin WTP Shoreline Protection Project. This project is being undertaken as a
Schedule B Municipal Class EA and concerns shoreline protection at the Elgin Water Treatment
Plant (WTP) low-lift pumping station headland.
A pre-design report by Stantec Consulting Ltd. and Riggs Engineering Ltd. (2006) outlining the
situation and recommended maintenance for the low lift headland revetment, including
recommended extension of the works to ensure continued long-term protection of the WTP
infrastructure, is available in the project file.
1.2 PHASE 1 - PROBLEM STATEMENT
On-going lake processes are threatening critical water supply infrastructure at the Elgin WTP
located on the north share of Lake Erie about 4km east of Port Stanley. The existing revetment
was built in the 1960s to protect the low-lift pumping station headland (lmage 1) has been
outflanked on the easf srde by wave-induced scouring. Continuing erosion at this location
threatens the tow tift pumping infrastructure, raw water supply line, and fhe access roadway. ln
addition, the existing revetment has slumped on the west and south faces and those areas
require repair to maintain their protective effectiveness. Ihe WTP serves a population of
105,000 in eight local municipalities, including portions of the City of London.
lmage 1: Low Lift Station Headland and East Side Area of Concern
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 231 of 265
1.3
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Technical Memorandum - Elgin WTP Shoreline Protection Schedule B Municipal Class EA
ENVIRONMENT
The north shore of Lake Erie in this area is actively eroding clay and sand bluff, up to 30 m in
height. The erosion rate is documented below (Figure 1).
Figure 1: Erosion Rate at Elgin WTP
The net longshore drift direction is west to east Figure 2. Nearshore substrates are typically a
dynamic (moving) thin band of sand over stable clay.
Figure 2: Net Drift Pattern in Lake Erie at Port Stanley
The closest major tributary is Kettle Creek, approximately 4 km west. Local minor tributaries
include Little Creek, approximately 2 km west, and Dexter Creek approximately 4 km east.
Local bathymetry (Figure 3) shows that the areas of concern about the low-lift station headland
are shallow (<lm)and in the wave-breaking zone. The zone is unstable and is actively eroding.
The in-shore substrate is thin, moving band of sand over clay.
12
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 232 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Technical Memorandum - Elgin WIP Shoreline Protection Schedule B Municipal Class EA
m*ffi
Figure 3: Nearshore Bathymetry About Low Lift Headland
The location is within the jurisdiction of the Kettle Creek Conservation Authority (KCCA).' Under
Conservation Authorities Act, regulation 97/04, the KCCA has established regulated area zones
(Regulation Area) along shore and up tributary for local watercourses (Figure 4) and it has a
shoreline management plan for the north shore of Lake Erie within its jurisdiction. Shoreplan
Engineering Limited, has been engaged to evaluate impacts of the preferred alternative solution
on shoreline processes and fit with the KCCA shoreline management plan. There are no
impacts on the plan.
åg
I
1.3
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 233 of 265
Stantæ
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Technical Memorandum - Elgin WIP Shoreline Protection Schedule B Municipal Class EA
Figure 4: KCGA Regulation Areas at the Elgin WTP
The substrate of the in-shore zone is a thin, moving band of sand over clay providing an
unstable shoreline environment that may provide habitat for various species of small forage fish
(minnows, shiners, etc.) at various stages of life. Open water species may enter the zone to
prey on the forage species as conditions permit.
The WTP is flanked on east and west sides by farm properties extending to the Lake Erie shore
that are under active cultivation. Dexter Line, a regional road connecting Port Burwell and Port
Stanley fronts the WTP on the north side.
1.4 PHASE 2 - ALTERNATIVE SOLUTIONS
The planning level alternatives follow:
1. Do Nothing
2. Beach Nourishment at Erosion Zone
1.4
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 234 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Technical Memorandum - Elgin WTP Shoreline Protection Schedule B Municipal Class EA
3. Off-Shore Breakwater
4. Repair to Existing Revetment and Extension to Lake Erie Shoreline
1.4.1 Alternative 1 - Do Nothing
This alternative involves retaining the existing structure as is, carrying out no improvements or
expansions. As with all Class EAs, alternative solutions to the project must be reviewed against
the "Do Nothing" alternative.
The "Do Nothing" Alternative does not address the needs defined in the problem statement and
therefore will not be carried forward for further review in this Class EA process.
1.4.2 Alternative 2 - Beach Nourishment
Nourishment of the eroding area at the end of the east revetment with imported sand was
initially proposed in a 1998 R.V. Anderson report, Shoreline Erosion at the Low Lift Pumping
Sfaflon. lt was initially proposed as a maintenance measure to provide some protection untilthe
revetment extension could be constructed. This alternative includes repair work to the existing
revetment.
PROS
o Relatively inexpensive each installation.
CONS
o Not a long-term solution, must be replaced as previously deposited material erodes
awayi
o Not a stand-alone solution; and
. Long term cumulative cost will be significant.
This alternative does not provide a cost effective, long-term solution. lt is discarded from further
consideration.
1.4.3 Alternative 3 - Offshore Breakwater to Protect the Low Lift Headland
Alternative 3 entails installation of an offshore breakwater which would disperse strong water
movement processes, protect the existing headland revetment from damaging impacts of large
waves, and deflect scouring action further east along the shoreline away from the headland.
This alternative includes repair work to the existing revetment.
1.5
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 235 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Technical Memorandum - Elgin WTP Shoreline Protection Schedule B Municipal Class EA
PROS
¡ Possible offshore fish habitat opportun¡t¡es; and
o Provides a long term solution,
CONS
o Highest initial cost due to need for barges and on-water construction work;
o Regulatory concerns (Navigable Waters); and
o Possibly not provide adequate water movement protection since it will have to be
situated far offshore to achieve depths to satisfy Navigable Waters depth concerns.
Due to concerns for effectiveness at depths required to meet navigation requirement for
Navigable Waters and distance offshore to meet those depths, this alternative will not be
considered further.
1.4.4 Alternative 4 - Repairs to and Extension of Existing Revetment
This alternative entails extension of the existing revetment along the east side of the low lift
headland to a location on the Lake Erie shoreline to prevent further encroachment of the
eroding scour zone toward the low lift station, roadway, and raw water supply pipeline. This
alternative includes repair work to the existing revetment.
PROS
o Provides long-term erosion protection for the low lift station infrastructure;
o Permanently stabilizes an actively eroding and unstable in-shore environment;
o Provides long-term quality and diverse fish habitat;
o No Navigable Waters concerns (based on similar situation at another location on same
Lake Erie coast;
o No adverse impacts on the KCCA shoreline management plan;
¡ All general considerations in MOE Guidance 8-6 (2005) Guidelines for Evaluating
.
Construction Activities lmpacting on Water Resources, Section 7 Marine Construction
Projects can be satisfied: and
o Moderate initial cost with no maintenance.
1.6
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 236 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Technical Memorandum - Elgin WTP Shoreline Protection Schedule B Municipal Class EA
CONS
o Possible regulatory concerns relating to Fisheries Act, Section 35 (2) concerning
alteration of fish habitat; and
o Possible extension in future may be required in 20+ years.
This alternative provides a long-term and cost effective solution to the problem and has
therefore been carried forward and thus is considered the preliminary preferred solution.
1.5 SELECTION OF PRELIMINARY PREFERRED SOLUTION
The Alternative Planning Solutions were reviewed and the following was concluded:
¡ Alternative 1 was previously discarded as detailed in Section 1.4.1;
o Alternative 2 was discarded as a long-term, stand-alone solution is desired for this
location;
¡ Alternative 3 was discarded due to the high initial cost and regulator concerns
surrounding the construction of an offshore breakwater; and
¡ Alternative 4 provides a long-term, moderate cost alternative with only minor regulatory
concerns and is therefore the preferred solution.
I.6 CONSULTATION
To date a formal letter initiating the Class EA process was sent to review agencies and
stakeholders, including First Nations. ln addition,-a Notice of Commencement was published in
two separate issues of the London Free Press. Appendix A contains a copy of the contact list.
A second contact was made by courier with Walpole lsland First Nation (Bkejwanong
Community) and the Caldwell First Nation providing both fìrst Nations groups with additional
project information and requesting their comment on the proposed undertaking. Direct contact
by phone has been established with Walpole lsland First Nation (Dean Jacobs). The courier
package to Caldwell First Nation (Chief Louise Hillier) was received and signed for at the
published band office address.
Fisheries and Oceans Canada (DFO) is the lead federal agency, coordinating federal input into
the Class EA process, including the CEAA review and federal Fisheries Act considerations.
Ontario Ministry of Natural Resources, MOE and the KCCA are also directly involved.
1.7
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 237 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Technical Memorandum - Elgin WTP Shoreline Protection Schedule B Municipal Class EA
1.7 SUMMARY
The following table summarizes the alternatives and associated pros and cons used to
designate the primarily preferred solution.
Table 1: Summarv of Alternative Solution Evaluation
Alternative Pros Cons Gonclusion
Alternative 1:
Do Nothing
No advantages
identified
Does not address
identified problem
Discarded
Alternative 2:
Beach Nourishment
Each installation is
relatively i nexpensive
Not a long-term solution
Not a stand-alone
solution
Long term cumulative
cost will be significant
Discarded
Alternative 3:
Offshore Breakwater
Possible offshore fish
habitat opportunities
Long term solution
Highest initial cost
Regulatory concerns
May not provide
adequate water
movement orotection
Discarded
Alternative 4:
Repair and Extension
of Existing Revetment
Provides long-term
erosion protection
Permanently stabilizes
in-shore environment
Provides long-term
quality and diverse fish
habitat
No Navigable Waters
concerns
Moderate initialcost
with no maintenance
Possible regulatory
concerns relating to
Fisheries Act
Possible extension in
future may be required
in 20+ years
Carried Forward
as Preferred
Solution
18
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 238 of 265
Stantec
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM SHORELINE PROTECTION
Appendix A:
Agency and Stakeholder Contact List
Correspondence dated July 15, 2009 from Stantec Consulting L...Page 239 of 265
165500486 Elgin Shoreline Protection Class EA
Contact List
lnteresl Aqencv T tle First Name Last Name Ovson T¡tle Acldress c¡tv Pr Postel Phone #:meil:ederal uepanment of lnd¡an
and Northern Affairs
or )ôn 3oswell ipecÌf¡c Claims
Sranch
ien¡or Claims
\nalyst
10 Wellington St. Room
1310
:iattneau .lc (14 OH4
:ederal lepartment of lndian
rnd Northem Affa¡rs
r :rânk n Roy -¡tigation
Vlanagemgnt and
ìesolution Branch
)ireclor 25 Eddy St 14th Floor,
Rm 1496
Gat¡neau lc (1A 0H4 t:ð19 YY/.ó5ıZ
::819.997.1679
þyf@¡nac.qc.ca
:ederel Vlin¡stry of the Attorney
ìenêrâl
,¡S la fzimas \boriginal Legal
ssues Off¡ce
lrown Law Office -
:iv¡l
720 Bay Street. 8th Floor foronto ]N ul5c 2K1
:ederal -:anadtan
invironmental
\ssessment Agency
Vls _outse <nox )ntar¡o Reg¡on )ireclor i5 St. Clair Ave. E Toronto ]N ú4r 1M2 l:41 6.952. 1 576
ederal :isheries and Oceans
lanada
MT oe ie Laronde ;outhern Onlario
)istrict - London
)ffice
:¡sh Hâbitat
Siologist
J Meg uf.-ondon )N 'lôE 2V2 :519.668.2132
:519.668.1772
jeLarondeJM@dfcmpo.gc.ca
:ederal lransport Canada \ils luzanne ìhea {av¡gable Waters
)rotection
)rogram - Marine
;afety
{avigable Waters
)rotect¡on Officer
100 Front Street South iarnra ]N {7T 2M4 l:519.383.1 866
::5 f9.383.1 989
;heas@tc.gc.ca
rrovincial fntar¡o Realty
lorporation
vlr lul¡us -¡ndsay trofessional
ìervices
ìeport¡ng Spec¡alis 1 Dundas St.W. Suite
2000
foronto )N l/lsc 215 l:416 327 .2768
':416 212.'1131
u lius.lindsay@ontariorealty.ca
)rov¡nc¡al úin¡stry of Abor¡ginal
\ffa¡rs
\4r y'lart n ìukavian \Þor¡grnal and
ülinistry
ìelationships
lÍanch
\dvisor I 60 Bloor Street Easl, gth
:loor
foronto )N '¡742F-6 | 416.326.4754
'.416.326.4017
trovinciel vlinistry of Natural
ìesources
Vls )arale¡gh rvrng \ylmer D¡strict \ct¡ng Districl
)lenner
ì15 John St.N.\ylmer )N ,,t5H 2S8 l:519.773.4732
=:519.773.9O'14
rrounc¡al vl¡n¡stry of Environmen ur ìon Sriff¡ths ;outhwestem
ìeqion
ìegional EA
:ôôrdinãlôr
133 Exeter Rd -ondon )N ,l6E 113 : 51 9.873-501 5 on.gr¡ff ¡ths@ontario.ca
)rovincial úrnrstry of Mun¡c¡pal
\ffairs and Housing
Vlr )ra¡g looper r'lun¡cipal Serv¡ce!
)ffice-
ìouthwestern
\ss¡stant Planner ì59 Exeter Road, 2nd
loor
-ondon )N {6E 113 :519.873.4020
: 519 873.4018
lraig.cooper@ontario.ca
rrovincial l/lin¡stry of Agricullure,
:ood and Rural Affairs
MT )rew lrinklaw iouthwestem
)ntario
lural Planner ì67 Exeter Road ondon ]N \¡6E 113 :519.873.4085
:519.826.3109
)rew.crinklaw@ontario ca
rrov¡nciel vlinisiry of
Transporlation
\¡ls lathy 3¡esbrecht )lann¡ng and
)es¡9n
iupervisor-
)nvironment
ì59 Exeler Rd 3rd floor ondon )N 'r6E 113 l:519.873.4560
::519 873.4600
)athy. g iesbrecht@ontario.ca
rrov¡nc¡al vl¡n¡stry ofTourism Vls ,,lancy :allis ìegional Serv¡ces
lranch-West
ìeg¡on
Tourism lndustry
\dvisor
)59 Exeter Rd. 2nd Floor -ondon )N \t6E 113 :)-tu.ð/J.44ðZ
:519.873.4061
Page 1 of 3
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165500466 Elgin Shoreline Protection Class EA
Contact List
lnterest AqencV T tle F¡rst Name Last Name D¡vlsion T tle Address ctv PT Postål Phone #:ma¡l
)rov¡nc¡el Vìinislry of Energy \ils letty Vlorgan )eputy M¡n¡stefs
)ffice
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úlinister
learst Block 4th Floor 90(
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:.5't9.327-6755
)etty.morgan@ontar¡o.câ
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lranch
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)ueen's Park Cres 6th
:loor
foronto )N vtTA 1Y7 t:41 6.325.3349
::4'16 325-8851
(elly.sh¡elds@ontario.câ
)rov¡ncial vlinistry of Cutture \4s (arhy Slaser .;tlrzenshrp and
mm¡9rat¡on
ìeg¡onal Serv¡ces
)oordinalor-West
ìeg¡on
tth Floor Su¡te 405, 30
)uke St w.
(¡tchener )N !2H 3W5 t;519.571 .6051
::51 9.578.1 632
(athy.glaser@ontar¡o.ca
)rovinc¡el vlinistry of Culture \4r úlichael Johnson lulture Services
Jnit
tìanager tth Floor 400 University
\ve
Toronto )N vtTA 2R9 l:416.314.7144
::416.2121802
nichael.johnsonl @onlar¡o.câ
trov¡nc¡al Vlinistry of Publ¡c
nfrastructure Renewel
\ils ülartha freenberg nfrastructurê'
)olicy and
)lanning
:xecul¡ve Assistanl Frost Bu¡lding S. 6th Floor
7 Queen's Park Cres.
[oronto )N ulTA 1Y7 t:416 325.61 18
::416.325 8851
nartha. greenberg @ontar¡o.ca
)rov¡nciel Vlinistry of C¡t¡zenship,
lulture and Recreat¡on
\¡ea -erns \rchaeology and
leritage Planning
i59 Exeter Rd -ondon )N !6E 113
ocal (ettle Creek
lonservation Authority
rlr oe 3ordon >lanning &
ìegulation
;upervisor
14015 Ferguson Line it. Thomas ]N \5P 3T3 t:519.631.1270
:: 519.631.5026
oe@kettlecreekconservatron.on.
)a
-ocal ln¡eda of the Thames lhief ìanda >hillips 2212 Elm Ave louthwold )N {01 2G0 '.519.6s2.3244
: 519.652.9287
-ocal Moraviân of the
Thames
lh¡ef freg )eters 14760 School House Line
RR #3
fhamesville )N ,,roP 2K0 : 5'19.692.3936
: 519.692.5522
¡peters@mnsi.net
-ocal \lunsee.Delaware )hief )atrick Wadd¡love ìR #1 Muncey )N ,lOL'lY0 :519.289.5396
: 519.289 5156
-oæl Chippawas of the
Thames
lh¡ef (elly Riley ìR #1 \iluncey ]N ,lOL 1Y0 519.2E9.5555
519.289.2230
-ocal Bkejwanong Terrilory
(Walpole lsland)
lhief Joseph Silbert ìR #3
^/allaceburg
)N {84 4Kg
-oc¿rl 3ounty of Elg¡n vlr llayton tvatters :nglneenng
Services
Vlanaqer of
:nglneerlng
450 Sunset Dr¡ve St. Thomas ]N {5R 5V1 519.63'1.1460
519,631.4297
:waners@elgrn-county.on ca
-ocal ülunicipal¡ty of Central
:lqin
vlr )onald -e¡tch lAo/clerk 450 Sunset Dr¡ve 1 st Floo St. Thomas fN {5R sV1
-ocal lity of St. Thomas Vlr Wendall Sraves City Clerk 545 Talbot St ìt- Thomas ]N {5P 3V7 T: 519 631.1680
F: 519.633.9019
vgraves@c¡ty.st-thomas.on ca
-ocal Vlunicipality of Bayham \¡r (ye (ruger \dm¡n¡strator )344 Plak Rd Box 160 ;traffordville ON !0J 1Y0 T5 't 9_866.5521
F: 519.866.3884
(kruger@bayham.on.ca
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165500486 Elgin Shoreline Protection Class EA
Contact List
I nterest Aoencv Tirle Flrsl Name Last Name D¡v¡sion T tle Address c¡tv Pr Postal Phone #:mall
-ocal lown of Alymer vls leather \dams \dm¡nislrator t6 Talbot St. W \lymer CN \¡5H 1J7 5't9.773.3164
51 9.765.1 446
ìadams@town.alymer.on.ca
-ocal lownship of Malahide ulr ìandy 'r¡llard )AO/Clerk t7 John st s \lymer )N \¡5H 2C3 519.773.53/,4
5r9.773.5334 ca
-ocal fown of Southmld Vls )onna :th¡er )AO/Clerk/ Deputy
[reasurer
15663 F¡ngal Line :¡n9al )N \¡0L 1K0 519.769.2010
51 9.769.2837
-ocal lity of London t¡r rat úlcNally )ireclor - Weter
:nvironment and
]00 Dufier¡n Ave Box
t035
-ondon 3N {64 419 f:519.661.2500
:x 49E9
::519.661.2354
)mcnally@london.ca
-ocal rooertv OMer Steven van Farms lnc 13505 Dexter Line RR#1 Jnion )N {01 210
-ocal roDertv Owner irf- & Mfs-:rank & Patr¡c¡a lough 43771 Dexter Line RR#1 Union ON NOL 2LO:rank Arthur
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. Zs72-2009
DYCK
BEING A BY-LAW TO AMEND BY-LAW No.2456-2003, AS AMENDED
\YHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning By-law No.2456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. 2456-2003, as amended, is hereby further amended by amending Schedule "4",
Map No. 29,by deleting from the Agricultural (A1) Zone and adding to the Agricultural - Temporary
2 (Al-T2) Zone, those lands outlined in heavy solid lines and marked A1-T2 on Schedule "4" to this
By-law, which schedule is attached to and forms part of this By-law.
2) THAT By-law No.2456-2003, as amended, is hereby further amended by amending Section 29 -
Temporary (T) Zone, by adding the following new subsection:
*29.4.75 Al-T2 as shown on Schedule "A", Map 29,for aperiod not exceedingthree
(3) year(s) ending August 13,2012."
3) THIS By-law comes into force:
a) Where no notice of objection has been frled with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FIRST TIME THIS 13th DAY OF August 2009.
READ A SECOND TIME THIS 13th DAY OF August 2009.
READ A THIRD TIME AND FINA.LLY PÄ.SSED THIS 13th DAY OF August 2009.
MAYOR CLERK
By-Law Z572-2009 A By-Law to further amend By-Law Z456-2...Page 243 of 265
-
Scole 1 : 12,54Ç)
MAP No. 29
By-Law Z572-2009 A By-Law to further amend By-Law Z456-2...Page 244 of 265
THE CORPORATION OF'THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2573-2009
GUENTHER
BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning By-law No.2456-2003, as amended;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-lawNo. 2456-2003, as amended, is hereby fuither amended by amending Schedule "C"
by deleting from the Hamlet Residential - holding (HR-h) Zone andadding to the Hamlet Residential
(HR) Zone those lands outlined in heavy solid lines and marked HR on Schedule "A" to this By-law,
which is attached to and forms part of this By-law.
2) THIS By-law shall come into force on the date of passing.
READ A FIRST TIME THIS 13th DAY OF August 2009.
READ A SECOND TIME THIS 13th DAY OF August 2009.
READ A THIRD TIME AND FINALLY PASSED THIS l3'h DAY OF August 2009.
MAYOR CLERI(
By-Law Z573-2009 A By-Law to further amend By-Law Z456-2...Page 245 of 265
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THE CORPORATION OF THE MUNICIPALITY OF BAYTIAM
BY-LAW NO. 2009-089
Beìng a ByJaw to amend ByJaw #2007-059
As amended by ByJaw #2008-063
\üHEREAS, on the 7h day of June 2007 T\e Corporation of the Municipality of Bayham found it
desirable to enact By-law #2007-059 to appoint Ministry of Natural Resources (Ontario Parks)
staffas Municipality of Bayham By-law Enforcement OfEcers for the purpose of enforcing
provisions of ByJaw 2001-111, as amended;
AND \üHEREAS, pursuant to the Municipal Act 2001, R.S.O.,2001 Chapter,M.25, as amended,
municipalities may appoint officers and employees as may be necessary for the purposes of the
Corporation;
AND WIIEREAS, the Council of The Corporation of the Municþality of Bayham did by By-law
#2008-063 amend By-law #2007-059, Schedule "4".
AND WIIEREAS, the Council of The Corporation of theMunicipalityof Bayham deems it desirable
to fuither amend ByJaw #2007-059, Schedule "4";
NOW THEREFORE, the Council of The Corporation of the Municipality of Bayham enacts as
follows:
THAT, ByJaw #2007-059, Schedule "4" be further amended by substituting the following:
Schedule "A"
The Ministry of Natural Resources (Ontario Parks) employees listed in this Schedule are
hereby appointed to act in the capac¡ty of By-Law Enforcement Officer for the Municipality of
Bayham for the limited purpose of enforcement of Municipality of Bayham By-law 2001-111,
as amended, on the streets known as Addison Street, Libbye Avenue, Libbye Street,
Ghatham Street and Fay Street, Village of Port Bunrell.
Name Position
Chambers, Andrew
Card, Rhonda
Howey, Robert
Pickersgill, Jeff
Park Superintendent
Assistant Park Superintendent
Park Warden
Park Warden
AND TIIAT this By-law shall come into force and take effect immediatelyupon third and final
reading thereof.
READ A FIRST, SECOI\D AND THIRD TIME and finally passed this 13th day of August
2009
MAYOR CLERK
By-Law 2009-089 A By-Law to further amend By-Law 2007-...Page 247 of 265
Page 248 of 265
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2009-095
A BY.LAW AUTHORIZING THE BORROWING OF MONEY BY WAY OF
TEMPORARY ADVANCES TO MEET EXPENDITURES
MADE IN CONNECTION \ilITH THE \ilATER
INFRASTRUCTURE RENE\ilAL PROJECT.
WHEREAS the Municipal Act, 2001 as amended authorizes a municipality to incur debt for
municipal purposes and to enter prescribed financial agreements for such debt;
AND \ilHEREAS the Municipality desires to obtain interim financing for the water
infrastructure renewal project;
AND \ilHEREAS the Royal Bank of Canada has agreed to provide such interim financing;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
Borrowing
Authority
Instruments
Lenders
Limit on
Borrowing
Borrowing
Documents
Required
1) The head of Council and the Treasurer are hereby authorized to
borrow from time to time by way of promissory note or bankers'
acceptance during and for the purposes of the water infrastructure
renewal project such sums as may be necessary to meet the capital
expenditures.
2) A promissory note or bankers' acceptance made under Section 1
shall be signed by the head of Council or such other person as is
authorized by by-law to sign it and by the Treasurer.
3) The lenders from whom amounts may be borrowed under authority
of this by-law shall be the Royal Bank of Canada.
4) The total amount which may be borrowed at arry one time under
this by-law, shall not exceed the total estimated cost of the water
infrastructure renewal project or $2,200,000.
5) The Treasurer shall, at the time when any amount is borrowed
under this by-law, ensure that the lender is or has been furnished
with a certified copy of this by-law and a copy of the estimates
adopted for the current year and also showing the total of any other
amounts borrowed from any and all sources under authority of the
Municipal Act, 2001, as amended, that have not been repaid.
By-Law 2009-095 A By-Law to authorize the borrowing of...Page 249 of 265
Charge on
Revenues
and
Directive to
Treasurer
Effective Date 8)
6)
7)
All or any sums borrowed under this by-law shall, with interest
thereon, be a charge upon the whole of the revenues of the
municipality for the current year and for any preceding years as
when such revenues are received but such charge does not defeat
or affect and is subject to any prior charge then subsisting in favour
of any other lender.
The Treasurer is hereby authorized and directed to apply in
payment of all or any sums borrowed under this by-law, together
with interest thereon, all or any of the money hereafter collected or
received, either on account ofor realized in respect ofthe taxes
levied for the current year and preceding years or from any other
source, which may lawfully be applied for such purpose.
This by-law shall come into full force and effect upon date of
passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13th DAY
OF AUGUST 2009.
MAYOR CLERK
By-Law 2009-095 A By-Law to authorize the borrowing of...Page 250 of 265
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW NO. 2009-097
A BY.LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT
BETWEEN THE MUNICIPALITY OF BAYHAM AND OMEGA
CONTRACTORS INC. FOR THE PORT BUR\ilELL \ilATER
INFRASTRUCTURE RENE\ilAL PROJECT
WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement for the Port Burwell water infrastructure renewal project;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham hereby accepts
the tender submitted by Omega Contractors Inc. for the Port Burwell water infrastructure
renewal project;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule "4" and forming part of this by-law between Omega
Contractors Inc. and the Municipality of Bayham for the Port Burwell water
infrastructure renewal proj ect.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 13TII
DAY OF AUGUST,2009.
MAYOR CLERK
By-Law 2009-097 A By-Law to authorize the execution of...Page 251 of 265
MUNICIPALITY OF BAYHAM
V/ATER INFRA STRUCTURE RENEWAL
FORM OF TEI\DER
PORT BI]RWELL
Gentlemen:
VWe
the undersigned have examined the locality and site of the proposed work, and all contract documents
relating thereto, including the Drawings, Form of Tender, Information for Tenderers, Specifications, General
Conditions, Supplementary General Conditions, Form ofAgreement andAddendum/AddendaNo. 1 to
No. 3 * hereby tender and offer in accordance therewith to enter into a contract within the prescribed time
to construct the said works in strict accordance with the contract documents and such further detail
drawings as may be supplied from time to time, and to furnish all materials, labour, tools, plant, matters and
things necessary therefore complete and ready for use within the time specified for the total tender
sum of One Million Eiehw One Thousand Eight Hundred One -------- -------XX Dollars
(L_lJ8_1,80_!.00_), excluding GST, or such other sum as may be ascertained in accordance with the
contract.
*The Tenderer will insert here the numbers of the addenda received by him during the tender period and
taken into account by him in preparing this tender.
Form ofTender
Page 1 of12
By-Law 2009-097 A By-Law to authorize the execution of...Page 252 of 265
SCFIEDULE OF TTEMSAND PRICES
PORT BURWELL
PART 1 WATERMAIN (Reference Specifications Part 2 Watermain and Supplementary Specifications)
EST'D UNIT BID
ITEM DESCRIPTION UNIT QTY PRICE AMOLINT
I.I FIRE HYDRANT REPLACEMENT INCLUDING
ISOLATION VALVE, RESTRAINERS, VALVE BOX
WITH STEM EXTENSION, CONNECTION TO MAIN,
AND REMOVAL & DISPOSAL (OR SALVAGE)
OF EXISTING FryDRANT, VALVE & VALVE
BOX WFIERE TFIE MAIN IS LOCATED UNDER
(a) CONCRETE SIDEWALK/ASPHALT
INCL. GRANULAR BACKFILL
AND RESTORATION OF TOPSOL
AND SOD EACH IO
(b) GRASS OR GRAVEL INCLUDING
RESTORATION OF TOPSOI
AND SOD EACH 27
1,2 REPLACE WATERMAIN VALVES INCLUDING
VALVE BOX WITH STEM EXTENSION, ULTRA-
FLEX COUPLERS AND REMOVAL & DISPOSAL
(OR SALVAGE) OF EXISTING VALVE &VALVE BOX
(a) 150mm ø LOCATED IN
3.655.00 36.550.00
2.482.00 67.014.00
i. CONCRETE SIDEWALK/ASPHALT
INCL. GRAN. BACKFILL AND
RESTORATION OF TOPOSOL
ANDSOD EACH 30 2.tt4.00 63.420.00
ii. GRAVEL/GRASS AREAS
INCL. RESTORATION
OF TOPSOIL AND SOD EACH IO 1.846.00 18.460.00
(b) 200mm ø LOCATED IN
i. CONCRETE SIDEWALK/ASPHALT
INCL. GRAN. BACKFILL AND
TOPSOL AND SOD EACH 2 2.114.00 4.228.00
ii. GRAVEL/GRASS AREAS
INCL. RESTORATION
OF TOPSOIL AND SOD EACH 4 1.846.00 7.384.00
$197.0s6.00SUBTOTAL PART 1 - WATERMAIN
Form ofTender
Page 2 of 12
By-Law 2009-097 A By-Law to authorize the execution of...Page 253 of 265
SCHEDULE OF ITEMS AND PRICES
PORT BURWELL
PART I WÄTERMAIN @eference Specifications Part 2 Watermain and Supplementary Specifications)
EST'D UNIT BID
ITEM DESCRIPTION UNIT OTY PRICE AMOUNT
SUBTOTAL CARRIED FORWARD
(c) 250mm ø LOCATED IN
i. CONCRETE SIDEWALK INCL.
GRAN. BACKFTLL (PROV.)
AND RESTORATION OF
TOPSOLAND SOD EACH I
$ 197.056.00
2.190.00 2.i90.00
ii. GRAVEL/GRASS AREAS
INCL. RESTORATION
OF TOPSOIL AND SOD EACH 4
1.3 REPLACE MAIN STOP AND SERVICE
SADDLE INCL. REMOVAL AND DISPOSAL
OF EXISTING MAIN STOP WHERE MAIN
IS LOCATED UNDER
(a) CONCRETE SIDEWALK/ASPHALT
INCL. GRAN. BACKFILL
AND RESTORATION OF
TOPSOLANDSOD EACH 337
(b) GRAVEL OR GRASS rNCL.
RESTORATION OF TOPSOL
AND SOD EACH 25
1.4 REPLACE CURB STOP INCLUDING ROD
ADruSTABLE BOX, CONNECTION TO
EXISTING SERVICE AND REMOVAL
OF EXISTING CURB STOP AND BOX IN
CONCRETE SIDEWALK (ASPHALT)
INCL. GRAN. BACKFILL AND
RESTORATION OF TOPSOL
AND SOD
GRAVEL OR GRASS INCL.
RESTORATION OF TOPSOL
AND SOD
EACH 43
EACH 319
SUBTOTAL PART 1 -WATERMAIN
Form ofTender
Page 3 of 12
(a)
(b)
1.940.00 7.760.00
874.00 294.538.00
669.00 16.725.00
957.00 41.151.00
778.00 248.t82.00
$ 807.602.00
By-Law 2009-097 A By-Law to authorize the execution of...Page 254 of 265
SCHEDULE OF ITEMS AND PRICES
PORT BIIRWELL
PART I WÄTERMAIN (Reference Specifications Part 2 \ilatermain and Supplementary Specifications)
EST'D TINIT BID
ITEM DESCRIPTION I.INIT OTY PRICE AMOUNT
SUBTOTAL CARRIED FORWARD $ 807.602.00
1.5 REPLACE EXISTING WATER SERVICE
MAXIMUM LENGTH 3.5m INCLUDING
l5mm ø MAIN STOP, l5mm ø COPPER TYPE.K" SERVICE SADDLE, CURB STOP, ROD,
ADJUSTABLE BOX, CONNECTION TO EXISTING
SERVICE, RESTORATION OF TOPSOL & SOD AND
INCLUDING REMOVAL OF EXISTING WATER
SERVICE WHERE SERVICE IS LOCATED IN
(a) CONCRETE SIDEWALK, ASPHALT
ROAD/DRTVEWAY INCL.
GRAN. BACKFILL (PROV.) EACH 3 s40.00 1.620.00
(b) GRAVEL OR GRASS (PROV.) EACH 10 s60.00 s.600.00
I.6 ADDITIONAL LENGTH OF WATER
SERVICE OVER ITEM I.5 LENGTH
(PAYMENT rN ADDITION TO ITEM 1.5)
WHERE SERVICE IS LOCATED IN
(a) UNDER SIDEWALK, ASPHALT
ROAD/DRTVEWAY INCL.
GRAN. BACKFILL m 30 51.00 1.530.00
(b) GRAVEL OR GRASS m 30 51.00 1.530.00
1.7 BORE WATER SERVICES L]NDER TREES
SIDEWALK, ROADWORK, ETC. IF
REQUESTED. PAYMENT WILL BE IN
ADDTTTON TO rTEM r.s (PROV.)
(a) UP TO 5 m LONG EACH 2 450.00 900.00
(b) ADDITIONAL LENGTH m 10 45.00 450.00
1.8 SEARCH FOR MAIN STOP OR CURB
sToP rF NOT ENCOUNTERED (PROV.)
(a) WITHIN 2 m OF TARGET EACH 2 328.00 656.00
(b) WITHIN 4 m OF TARGET EACH 2 420.00 840.00
SUBTOTAL PART 1-WATERMAIN $ 820.728.00
Form ofTender
Page 4 of 12
By-Law 2009-097 A By-Law to authorize the execution of...Page 255 of 265
r.9
PART 1 WATERI\{AIN (Reference Specifications Part 2 Watermain and Supplementary Specifrcations)
EST'D UNIT BID
ITEM DESCRIPTION UNIT OTY PRICE AMOUNT
SUBTOTAL CARRIED FORWARD
SEARCH FOR, EXPOSE AND RESTRAIN
$ 820.728.00
WATERMATN JOTNTS (PROV.)
(a) 150 mm ø
(b) 200 mm ø
(c) 250 mm ø
1.IO REPAIR EXISTING WATERMAIN
a) 150 mm ø - first 2.0 m
b) 150 mm ø - each additional
metere (to be paid in addition
toltem 1.10 a)
c) 200 mm ø - first 2.0 m
d) 200 mm Ø - each additional
metre (to be paid in addition
to Item 1.10 c)
e) 250 mm ø - first 2.0 m
Ð 250 mm Ø -each additional
metre (to be paid in addition
to Item 1.10 e)
1.11 FLUSHING,CHLORINATING,
TESTING, LAB WORK, INCL.
EACH
LICENSED DISTRIBUTION SYSTEM
OPERATOR (LEVEL t) MTNTMUM
G.P.S. LOCATION OF ALL MAINSTOPS,
CURB STOP, VALVES AND HYDRANTS
SUPPLY AND INSTALL
CONCRETE THRUST BLOCK
AT HYDRANTS (PROV)EACH 42.00 1.596,00
TOTAL PART 1 WATERMAIN
Form ofTender
Page 5 of 12
EACH
EACH
EACH
m
EACH
m
EACH
EACH
EACH
5
I
1
685.00
690.00
720.00
3.42s.00
690.00
720.00
5 459.00 2.295.00
5 82.00 410.00
1 473.00 473.00
89.00 178.00
498.00 498.00
2 98.00 196.00
Lt2
1.13
38
$385J09J0
By-Law 2009-097 A By-Law to authorize the execution of...Page 256 of 265
SCI{EDULE OF ITEMSAND PRICES
PORT BURWELL
PART 1 ROADWORI( (Reference Specifications Part 3 Roadwork and Supplementary Specifications)
EST'D UNIT BID
ITEM DESCRIPTION UNIT OTY PRICE AMOUNT
2.1 GRANULAR'B'
2.2 GRANULAR'Æ
2.3 SAND
2.4 CONCRETE SIDEWALK INCLUDING
EXCAVATION, SUPPLY AND PLACING
125 mm GRANULAR'A'BASE
(a) 725 mm THICKNESS
(b) 175 mm THICKNESS
(c) INCREASE THICKNESS TO
300 mm @ CURB FACED
SIDEWALK (SHALL BE PAID
IN ADDITION TO (a) AND (b)
2.5 HAND FORMED CURB AND
GUTTER TO MÄTCH EXISTING
PROFILE
2.6 HOT-MIX ASPHALT
(a) HL8 BASE 50 mm INCLUDING
FINE GRADING PRIOR TO
2.7
2.8
2.9
PAVING
(b) HL3 SURFACE 40 mm INCLUDING
FINE GRADING PRIOR TO
PAVING AND SHOULDERING
TOPSOTLAND SOD (PROV.)
CALCTUM CHLORTDE (PROV.)
MECHANICALLY POWER SWEEPING
oF ROADS (PROV.)
200
70
m2
m2
50
200
TONNE 19OO
TONNE 9OO
TONNE 4OO
TONNE 380
TONNE
m2
TONNE
HR.
SUB-TOTAL PART 2
8.20 3.280.00
$ 26.087.00
14.949.00
14.400.00
5.670.00
2.000.00
18.200.00
76.000.00
60.000.00
2.440.00
3.560.00
1.780.00
s 228.366.00
13.73
16.6t
72.00
81.00
40.00
91.00
200.00
200.00
t2.20
712.00
89.00
300
200
5.0
Form ofTender
Page 6 of 12
By-Law 2009-097 A By-Law to authorize the execution of...Page 257 of 265
SCI{EDULE OF ITEMSAND PRICES
PORT BURWELL
PART I ROADWORI( @eference Specifications Part 3 Roadwork and Supplementary Specifications)
EST'D UNIT BID
ITEM DESCRIPTION UNIT QTY PRICE AMOUNT
SUB -TOTAL CARRIED FORWARD
2,IO REMOVE TREES AND STUMPS
(MEASURED I mABOVE GROUND),
GRINDING STUMPS TO 0.3 m BELOW
FINISTIED GRADE IS ACCEPTABLE
WHERE POSSTBLE (PROV.)
NOTE: TOWN MAY PROCEED WITH
TREE REMOVAL PRIOR TO CONSTRUCTION
(a) 0.1 m TO 0.3 m ø
(b) 0.31 m TO 0.6 m ø
(c) 0.61 m TO 0.9 m ø
(d) 0.91 m TO 1.21mø
2.II COLD MIXASPHALT INCL.
DrsPosAL (PROV.)
2.12 EXCAVATION AND DISPOSAL OF
POOR MATERIAL BEYOND TRENCH
LIMITS AND REPLACEMENT WITH
(a) SUITABLE ON SITE MATERIAL
(PRov.)
(b) GRANULAR'8', (PROV.)
(c) SAND
2.13 ASPHALT MILLING 0.3+ m WIDE
(PROV.)
2.14 REPAIREXISTING STORM SEWER
(PROV.)
(a) LESS THAN 200 mm ø
(b) 200 mmø
(c) 250 mm ø
(d) 300 mm ø
$ 228.366.00
Lin. M
SUB-TOTALPART2
Form ofTender
PageT of12
EACH
EACH
EACH
EACH
TONNE
730.00
960.00
1.080.00
1.200.00
289.00
28.00
32.00
42.00
48.00
s6.00
730,00
3.840.00
2.160.00
2.890.00
390.00
1.250.00
900.00
1.120.00
I
4
2
aJ
l0
7.80
25.00
18.00
m3
m'
m3
m
m
m
m
50
50
50
40
l0
l0
10
10
By-Law 2009-097 A By-Law to authorize the execution of...Page 258 of 265
SCI{EDULE OF ITEMS AND PRICES
PORT BURWELL
PART I ROADWORK @eference Specifications Part 3 Roadwork and Supplementary Specifications)
EST'D UNIT BID
ITEM DESCRIPTION UNIT QTY PRICE AMOUNT
SUB-TOTAL CARRIED FORWARD 8247.026.00
2.15 1.2 m x 2.4 m TEMPORARYPROJECT
SIGNS AT THREE MAIN ENTRANCES
TO PORT BURWELL.
woRDrNG TO BE PROVTDED (PROV.) EACH 3 1.180.00 3.540.00
2.16 3.0 m WIDE - ITYDRANTACCESS
INCLUDING 4.0 m LONG -375 mm ø
HDPE CULVERT, 150 mm THICK
GRANULAR'A' SURFACE, GRANULAR
BACKFILLAND RESTORATION EACH 3 684.00 2.052.00
2.17 IF SEED IS ACCEPTABLE IN LIEU
oF soD - CREDIT L/S ( ( s6.126.001
TOTAL PART 2 ROADWORK Sf96-ry-OO
Form ofTender
Page 8 of 12
By-Law 2009-097 A By-Law to authorize the execution of...Page 259 of 265
FORM OF TENDER SUMMARY_ PORT BURWELL
PART 1 - WATERMAIN
PART 2 . ROADWORK
TOTAL TENDER PRICE (EXCLUDING GST)
$ 88s.309.00
s 196.492.00
s 1.081.801.00
Amount of tender to be repeated in writing One Million Eig:htv One Thousand Eight Hundred One
--XX Dollars
PROVINCE OF ONTAzuO SALES TAX TO BE INCLUDED IN ACCORDANCE WITH
SECTION 29 OF THE INFORMATION FOR TENDERERS.
Form ofTender
Page9 of 12
By-Law 2009-097 A By-Law to authorize the execution of...Page 260 of 265
The Tenderer agrees to complete the works within a time to be known as the "Time for Completion" in the
Information for Tenderers.
The Tenderer agrees that this Tender is subject to a formal contract being prepared and executed.
The Tenderer declares that no person, frrm or corporation other than the Tenderer has any interest in this
Tender or in the proposed Contract for which this Tender is made.
The Tenderer further declares that this Tender is made without any connection, comparison of figures, or
affangements with, or knowledge of, any other corporation, firm or person making a Tender for the same
work and is in all respects fair and without collusion or fraud.
The Tenderer further declares that no offrcer or employee of the Municipality or of the Consulting
Engineer is or will become interested directly or indirectly as a contracting party, partner, shareholder,
surety or otherwise in or in the performance of the Contract or in the supplies, work or business to which it
relates, or in any portion of the profits thereof, or in any of the monies to be derived therefrom.
The Tenderer further agrees that, if this Tender is accepted by the Owner,
1) he will carry out additional or extra work (including the supplying of any additional materials or
equipment pertaining thereto) or will delete any work as may be required by the Engineer in
accordance with the Contract,
2) the carrying out of any work referred to in paragraph 1) above or the issuance by the Engineer of a
Contract Change Order relating to such work or the acceptance by the Tenderer of such Contract
phange Order shall not, except as expressly staled.in such Contract or of any_Contract waive or
impair any of the terms of the Contract Change Order previously issued by the Engineer or any of
the rights of the Owner or of the Engineer under the Contract
3) he will .pay tg.the Owner.(in addition to amounts payable UV 14. 9.*n".r in respect of site
supervision of the work), the sums specified in the Contract as Liquidated Damages for each
calendar day that the works under the Contract, as expressly modified by all Contract Change
Orders issued by the Engineer, remain uncompleted after the expiry of the "Time for Completion
specified in the Contract or such extended times for completion as may be allowed in writing by
the Engineer, and
4) the prices applicable to work referred to in paragaph 1) above shall be determined as follows:
a) the Schedule of Items and Prices shall apply where applicable; and
b) if the Schedule of Items and Prices is inapplicable, the prices shall be determined in
accordance with Section 103-3, Extra Work of the General Conditions.
Form ofTender
Page 10 of 12
By-Law 2009-097 A By-Law to authorize the execution of...Page 261 of 265
CONTRACTORS AND SUPPLIERS
The following is a list of subcontractors and suppliers which we proposed to employ for this project.
SUBTRADE NAME OF SUBCONTRACTOR SCOPE OF WORK
Asphalt
Landscaping
Concrete
Granulars
TCG
A&MSod
DPA Concrete
Oxford S & G
Dated at London this l5th dayoUoo9.
Signature of Witness Signature ofTenderer
OMEGA CONTRACTORS INC
4104 Breck Ave
Address
London. Ontario
City, Town
N6L IB5
Postal Code
5 I 9-652-61 88 5 1 9-652-5568
Telephone No.Fax No.
Donald Ireland
Contact Person
(sEAL)
NOTE: If the Tender is submitted by or on behalf of a corporation, it must be signed in the
name of such corporation by the duly authorized offrcers and the seal of the
corporation must be affrxed. If the Tender is submitted by or on behalf of an
individual or a partnership, a seal must be afüxed opposite the signature of the
individual or the partner.
Form ofTender
Page 11 of12
By-Law 2009-097 A By-Law to authorize the execution of...Page 262 of 265
AGREEMENT
THIS AGREEMENT MADE (in triplicate) this 13th day ofAugust 4.D., 2009.
BETWEEN:
OMEGA CONTRACTORS INC.
Hereinafter called the "Contractor"
OF THE FIRST PART,
AND
MUNICIPALITY OF BAYHAM Hereinafter called the "Owner"
OF THE SECOND PART.
WITNESSETH that the Party of the First Part, for and in consideration of payment or
payments specif,red in the tender for this work, hereby agrees to furnish all necessary
machinery tools, equipment, supplies, labour and other means of construction, and to
the satisfaction of the Engineer, to do all the work as described hereafter, furnish all
materials except as herein otherwise specified, and to complete such works in strict
accordance with the plans, specifications, and tender therefore, all of which are to be
read herewith and form parl of this present agreement as fully and completely to all
intents and purpose as though all the stipul ltions thereof have been embodied herein.
The work to be done is the WATER INFRASTRUCTURE RENEWAL.
The Contractor agrees to do the work as and when directed to be done by the Engineer
and to complete the same within a time to be known as the "Time of Completion" in the
Information for Tenderers.
The Contractor further agrees to pay to the Party of the Second Part, Two Hundred
Dollars per day as liquidáted damages for every day beyond the expiration of the date
of completion stated herein.
The Contractor agrees that such monies may be deducted from any monies due on the
expiry date or to become due to the Contractor from the operations under this
agreement.
In CONSIDERATION WHEREOF, said Party of the Second Part, agrees to pay to
the Contractor for all work done in the manner provided by the specifications of this
Contract, the unit prices on the tender.
WITNESS the hand and seal of the Contractor and witness the Corporate Seal of the
Owner under the hands of its proper offrcers in that behalf.
SIGNED, SEALED AND DELIVERED )
)
IN THE PRESENCE OF )
)
)
)
)
As to signature of Contractor
OMEGA CONTRACTORS INC.
Form ofTender
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MUNICIPALITY OF BAYHAM
By-Law 2009-097 A By-Law to authorize the execution of...Page 263 of 265
Page 264 of 265
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LA\il NO. 2009-098
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COT]NCIL OF THE CORPORATION OF
TIIE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD AUGUST 13,2009
WIIEREAS under Section 5 (1) of the Municþal Act, 2001 S.O. 2001, Chapter 25,thepowers
of a municipal corporation a¡e to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act,200l, the powers of Council are to
be exercised by by-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE TIIE COUNCIL OF THE CORPORATION OF TIIE MTINICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held August 13, 2009 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affrxing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this l3thday of August
2009.
MA,YOR CLERK
By-Law 2009-098 A By-law to confirm all actions of Cou...Page 265 of 265