HomeMy WebLinkAboutAugust 12, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
August 12, 2010
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zoning)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held July 15, 2010.
(b)Minutes of the special meeting of Council held July 29, 2010.
(c)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Duncan McPhail regarding International Plowing Match Final Approach
Information Tour
5.INFORMATION ITEMS
(a)Copy of resolution passed June 14, 2010 by The Corporation of the Town of New
Tecumseth regarding a petition in opposition to the HST.
File: C10
(b)Copy of correspondence sent to Association of Municipalities of Ontario by The
Corporation of the Town of New Tecumseth regarding "presumptive legislation for
firefighters".
File: C10
(c)Correspondence dated August 4, 2010 from Association of Municipalities of
Ontario regarding "Highlights of the June 2010 Board Meeting".
File: A01
(d)Correspondence dated July 9, 2010 from Ontario Coaliltion for Better Child Care
and Canadian Union of Public Employees regarding "Awareness Day recognizing
7-23
25-27
29-30
31-32
33-36
37
Page 1 of 405
Council Agenda August 12, 2010
Page
5.INFORMATION ITEMS
Early Childhood Educators and Child Care Staff".
File: A01
(e)Correspondence received from Ontario Good Roads Association regarding
"Minimum Maintenance Standards Litigation Fund Well Accepted By Ontario
Municipalities".
File: A01
(f)Correspondence dated August 4, 2010 from Land Use Council regarding
"Monitoring the Conservation Ontario Coorporation".
File: A16
(g)Correspondence received August 4, 2010 from Citizenship and Immigration Canada
regarding "Multiculturalism Program".
File: A16
(h)Correspondence dated July 21, 2010 from County of Elgin regarding "Ontario
Good Roads Association Minimum Maintenance Standards Litigation Fund".
File: A16
(i)Long Point Region Conservation Authority Board of Directors minutes of meeting
held July 7, 2010.
File: A16
(j)Elgin Group Police Services Board minutes of meetings held May 27 and July 21,
2010.
File: C06
(k)Bayham Harbourfront Committee minutes of meeting held August 3, 2010.
File: C06
(l)Correspondence dated June 2010 regarding "Preparing Source Protection Plans".
File: E00
(m)Correspondence dated July 12, 2010 from Stewardship Ontario regarding "Industry
Funding for Municipal Blue Box Recycling for 2010 Program Year".
(n)Newsletter from Carolinian Canada Coalition regarding "Lake Erie Coastal Zone
Program".
File: R06
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
39
41-42
43
45
47-51
53-60
61-62
63-65
67
69-72
Page 2 of 405
Council Agenda August 12, 2010
Page
1.Correspondence and Reports
(a)Staff Report D2010-24 regarding MacNeil Subdivision Port Burwell
Subdivision Agreement.
File: D12.08
(b)Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
(c)Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
2.PUBLIC MEETING
1.Public Meeting
(a)7:30 p.m. - Peters Rezoning - to change the zoning on a parcel of land from
the Agriculture (A1) Zone to the site-specific Agricultural (A1-24) Zone for
the proposed development of a woodworking facility.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-23 regarding Peters Rezoning Draft Zoning By-law
Z582-2010.
File: D14
4.Public Comments
5.Council Comments and Questions
6.Adjournment
73-99
101-111
113-123
125-146
Page 3 of 405
Council Agenda August 12, 2010
Page
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report PR2010-08 regarding Conveyance to MNR - Part of Chatham Street.
File: T09
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Staff Report P2010-007 regarding Station #1 (Port Burwell) Replacement.
File: A19
(b)Staff Report P2010-009 regarding Mutual Assistance Agreements.
File: P16
(c)Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
(d)Building Permit Report for month ending July 31, 2010.
File: P10
(e)Correspondence dated August 4, 2010 from Lynn Acre requesting an exemption
from the Noise By-law for an outdoor wedding reception.
File: P01
(f)Correspondence dated July 21, 2010 from Pam Cole and Kent Therrien regarding
use of Memorial Park for a wedding ceremony October 2, 2010.
File: C13
(g)Staff Report PR2010-09 regarding Vienna Community Centre - Required Repairs.
File: A19
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #8780 to Cheque #8925 inclusive, except Cheques
#8782, #8774, #8681 and #8922 totaling $553,092.20 and Payroll Disbursements
for the period ending July 11 and July 25, 2010 totaling $61,620.83 and
$60,552.69 respectively.
(b)Staff Report F2010-05 regarding Financial Report for the period ending July 31,
2010.
File: F03
147-149
151-162
163-175
177-189
191
193
195
197
199-225
227-267
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Council Agenda August 12, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(c)Staff Report F2010-06 regarding Water Financial Plan.
File: F03
(d)Correspondence dated July 15, 2010 from Lori King and Wendy Chilcott regarding
"fundraising for the construction of a new pavilion in the Corinth municipal park".
File: C13
(e)Correspondence dated August 6, 2010 from Marion Paterson (SANYA) regarding
use of Municipal sign.
File: C13
(f)Museums Bayham minutes of meeting held July 14, 2010.
File: C06
(g)Staff Report C2010-09 regarding Advance Voting Dates.
File: C07
(h)Staff Memorandum regarding TDMH Sand Plains Application - Plan for Seniors in
Support of Age-Friendly Communities.
File: F11
(i)Staff Memorandum regarding Potential Financing - Lighthouse Painting.
File: A19
10.ENVIRONMENT
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held July 15, 2010.
(c)Confidential correspondence regarding labour relations or employee negotiations.
(Volunteer Fire Service)
(d)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-076 A By-law to amend the Bayham Harbourfront Committee
(b)By-Law 2010-077 A By-law to convey part of unopened road allowance
(Chatham Street)
269-319
321
323
325-328
329-330
331-342
343
345
347
Page 5 of 405
Council Agenda August 12, 2010
Page
12.BY-LAWS
(c)By-Law 2010-079 A By-law to authorize the execution of an agreement
(Automatic Aid Tillsonburg)
(d)By-Law 2010-080 A By-law to authorize the execution of an agreement
(Automatic Aid South-West Oxford)
(e)By-Law 2010-081 A By-law to authorize the execution of an agreement (Mutual
Assistance)
(f)By-Law 2010-082 A By-law to further amend By-Law 2010-001 (appoint
members to Boards and Committees)
(g)By-Law 2010-083 A By-law to provide for advance votes prior to voting day
(h)By-Law 2010-084 A By-law to authorize the execution of an agreement (Jo-
Lynn Pt. Burwell Inc.)
(i)By-Law Z582-2010 A By-law to further amend By-Law Z456-2003 (Peters)
(j)By-law 2010-085 A By-law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
349-352
353-357
359-369
371
373
375-399
401-403
405
Page 6 of 405
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
July 15,2010
7:00 PM
The regular meeting of the Council of the Municipality of Bayham v¡as held on Thursday, July 15, 2010
in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski, Councillors
Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Councillor Mark
Taylor was absent
Planning Coordinator / Deputy Clerk Margaret Underhill, Public Works Manager Gerry LeMa¡ Fire
Chief / By-Law Enforcement Officer Gord Roesch and V/ater / Wastewater Superintendent Ed Roloson
were in attendance to presefit their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECTJNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. .ÀPPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the special meeting of Council held June 15, 2010.
20r0-283
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the minutes of the special meeting of Council held June 15, 2010 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regularmeeting of Council held June 17, 2010.
2010-284
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held June 17,2010 be approved as
circulated."
CARRIED UNANIMOUSLY
Page I of17
Minutes of the regular meeting of Council held July 15, 2010.Page 7 of 405
Council Minutes
(c) Added Item(s)
There were no items added to the age,nda.
July 15,2010
4. DELEGATIONS
(a) 7:05 p.m. - Rebecca Dygos regarding property
Rebecca Dygos was in attendance to request that Council waive the requirement for a site plan
agreement regarding the establishment of a bakery business at9317 Plank Road, Straffordville.
She raised concerns that changes of use to other similar local businesses in Bayham had not
resulted in an owner being required to enter into such an agfeement.
Staffexplained that a site plan agreement ensures that impacts of the change are considered and
any potential concerns addressed. It would be necessary for the agreement to be registered on
title, the cost of which would be borne by the o\ryner.
(b) 8:00 p.m. - Alan Montgomery from the Elgin Military Museum regarding Project
Ojibwa
Mr. Montgomery made a short power point presentation regarding a proposal for placement of
the Oberon Class submarine, Ojibwa, built for the Canadian Navy in 1965, on property adjacent
to the harbour in Port Burwell. The aim is for the Elgin Military Museum to obtain, preserve and
operate the vessel as a "sub" station reflecting naval heritage for the benefit of future
generations. He suggested that the location along the Erie shore provides an ideal opportunity to
reach a population of 60 million within a four hour drive. He noted the sister vessel the
Onondaga located in Rimouski, Quebec draws 91,000 visitors annually. He and Ian Raven,
curator, Elgin Military Museum distributed information brochures to those in attendance and
thanked Council for their interest.
(c) 8:10 p.m. - Harbourfront Committee representatives
Ray Talbot regarding Tenns of Reference of the Harbourfront Committee
Barry Wade regarding Pier Improvement Concepts and fundraising
Ron Flick regarding Ojibwa Project
Mr. Ray Talbot, representing the Harbourf¡ont Committee requested Council to amend the terms
of reference to increase the committee membership from 7 to 9. He also advised of the
committee's recommendation to appoint Barry Wade as a member.
Council cautioned that adding to the membership increased the number of members required to
constitute a quomm at a meeting.
Mr. Barry Wade presented concept drawings for pier improvements. These included amenities
such as shade, an open air shelter, docks and sculptures.
It was noted that there would be a need to generate community interest and undertake
fundraising.
Page2 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 8 of 405
Council Minutes July 15,2010
Mr. Ron Flick thanked the Elgin Military Museum representatives for their presentation
regarding the Ojibwa Project. He called upon Barry Wade to present his concept drawings
outlining a proposed layout in the harbour flats. It was noted the Ojibwa and the Onondaga
would be the only two submarines being preserved in Canada. He encouraged Council's support
ofthe local project.
(d) 8:30 p.m. - Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal requested that staff pick up the Shippy and Leach stones and place at the Old Eden
cemetery.
She again inquired when retrieval of the stones on Glen Erie Line could be undertaken.
Mayor Acre advised that the County RFP had closed and the successful contractor would be
selected by July 27th. She added that excavation would be to a two foot depth, there would be a
2-day opportunity when the stones could be brought to the top, then new frll would be placed to
stabilize the road.
Mrs. Hoshal inquired about removal of the stones on the Csinos property and the bank in close
proximity to the Estherville cemetery.
Mayor Acre advised that they couldn't be clearly identified and that Council would not consider
any further information provided anon¡mrously.
5. INF'ORMÄ.TION ITEMS
(a) Correspondence dated June 30, 2010 from Town of Midland regarding "Request for
Support - Residential Tenancies Act".
File: ClO
(b) Correspondence dated June 28, 2010 from Canadian Union of Postal Workers
regarding "The Canadian Postal Service Charter and the Future".
File: 401
(c) Corespondence dated July 2010 from Municipal Affairs and Housing, Association of
Municipal Managers, Clerks and Treasurers of Ontario and Association of
Municipalities of Ontario regarding "Student Vote and Local Goven:ment Week -
October 17 -23,2010".
File: 401
(d) Correspondence dated June 14, 2010 ûom The Elgin, Middlesex, Oxford Local
Training Board regarding "Trends, Opportunities and Priorities Report 2010".
File: 401
(e) Invitation received from Erie Shores Wind Farm regarding "2010 Fish Fry and BBQ".
File: 404
Page3 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 9 of 405
Council Minutes July 15,2010
(Ð Correspondence dated July 7,2010 from Ministry of Municipal Affairs and Housing
regarding "2010 Ontario West Municipal Conferencerr.
File: 416
(g) Correspondence received Jwe22,2010 from Ministry of the Environment regarding
"development and implementation of source protection plans".
File: 416
(h) Correspondence dated June 17, 2010 from Steve Peters, MPP regarding "Richmond
Community Water System".
File: A16
(Ð Correspondence received from Joe Preston, MP regarding "Budget 2011".
File: Al6
Ú) Otter Valley Chamber of Commerce minutes of meeting held June 1,2010.
File: C06
(k) Bayham Harbourfront Committee minutes of meeting held June 8, 2010.
File: C06
(l) Museums Bayham minutes of meeting held June 74,2010.
File: C06
(m) Long Point Region Conservation Authority Board of Directors minutes of meeting held
June2,20L0.
File: 416
(n) Lake Erie Region Source Protection Committee minutes of meeting held June 24,
2010.
File: E00
(o) Correspondence received July 12,2010 from Shaun Donck regarding "Municipalilty of
Bayham MathAward".
File: C13
(p) Correspondence dated June 14, 2010 from AECOM regarding Township of Malahide,
Village of Springfreld Agri-Industrial Park Water Supply Municipal Class
Environmental Assessment: Notice of Study Completion".
File: E00
(Ð Correspondence received from Municipal Employer Pension Centre of Ontario
regarding "OMERS Update: July 6, 2010 Changes to Contribution Rates and
Benefits".
File: HlO
(r) Spring Newsletter received from Elgin Federation of Agriculture.
Page 4 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 10 of 405
Council Minutes July 15,2010
File: M07
(s) Correspondence dated June 16, 2010 from Elgin County OPP regarding "Port Stanley
Traffic".
File: P17
(t) Correspondence dated Jurrc 22,2010 from Ontario Heritage Trust regarding "2010
Volunteer Reco gnition Programs : .
File: R01
(u) Correspondence dated June 4, 2010 from Play'Works regarding "Youth Friendly
Community Program".
File: R06
20r0-285
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"TIIAT information items 5(a) through 5(u) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
(a) StaffReport D2OIO-22 regarding Vansevenant Severance E30/10.
File: D10.10
20t0-286
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report D2010-22 regarding Vansevenant Severance E30/10 be
received;
AI\D TIIAT Council recommend to the Elgin County Land Division Committee that
severance application 830/10, submitted by Michael and Michelle Vansevenant, be
approved subject to:
1. copy of the final survey be provided to the municipality
2.Letter of Undertaking be provided confirming the proposed severed lands
identified as Part 2 of Plan 11R-9211 are merged on title with the lands to the west
located on Eden Line identified as Part 1 of Plan llR-9211.'f
CARRIED UNANIMOUSLY
(b) SbffReport PR2010-07 regarding Road Closure Application - Elm Street.
File: T09
Page 5 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 11 of 405
Council Minutes JulY 15, 2010
The Planning Co-ordinator advised that the westerly and easterly abutting owners were interested
in acquiring one half of the Elm Street road allowance. She advised that no written submissions
had been received, however, the northerly abutting property owner had made inquiry and may be
in attendance and wish to speak to the closure.
Opportunity was given, however, no one responded. There were no further comments f¡om the
public.
It was confirmed that a 66' frontage would be maintained on the west side portion.
20t0-287
Moved by Deputy Mayor C Evanitski
Seconded by Councillor'W Casier
"THAT StaffReport PR2010-07 regarding Road Closure Application - Elm Street
be received;
AND TIIAT Bylaw No.2010-071, being a by-law to stop up, close and convey part
of the road allowance known as Elm Street according to Registered Plan 54,
designated as Parts I & 2 on Plan 11R-9228, be presented to Council for
enactment.t'
CARRIED UNANIMOUSLY
(c) Viflage of Springfreld Agri-Industrial Park Water Supply Municipal Class
Environmental Assessment Project File Report prepared by AECOM dated June 2010.
File: 416
20t0-288
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Village of Springfield Agri-Industrial Park Water Supply Municipal Class
Environmental Assessment Project Fite Report prepared by AECOM dated June
2010 be received for information."
CARRIED UNANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
(a) SaffReport PW2010-12 regarding Semi Annual Report.
File: T06
2010-289
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
Page 6 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 12 of 405
Council Minutes July 15,2010
"TIIAT Staff Report PW20f0-12 Semi Annual Report be received for Ínformation."
CARRIED UNANIMOUSLY
(b) StaffReport PW2010-13 regarding Road Patrol Manager.
File: T06
2010-290
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT StaffReport PW2010-13 regarding Road Patrol Manager be received;
AND THAT Council direct staff to purchase a Road Patrol System from R.J.
Burnside & Associates Limited, 15 Townline, Orangeville, Ontario in the amount of
S18,881.35 including applicable taxes."
CARRIED UNANIMOUSLY
(c) StaffReport PW2010-14 regarding Road Side Mower.
File: T06
20t0-291
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT StaffReport PW2010-14 regarding Road Side Mower be received;
AND THAT Council direct staff to purchase the roadside mower from Great Lakes
New Holland Inc., 39019 Talbot Line, St. Thomas in the amount of $9,435.50
including applicable taxes.'r
CARRIED UNANIMOUSLY
(d) StaffReport PW2010-15 regarding MSO Constn¡ction Ltd.
File: L04
The Manager of Public Works advised that to remain wirhin the approved 2010 budget he
recommended deferral of the slurry works on Somers Road until next year.
20t0-292
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
TTTIIAT Staff Report PW2010-15 regarding MSO Construction Ltd. be received;
PageT of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 13 of 405
Council Minutes July 15,2010
THAT the agreement attached to By-Law 2010-073 as Schedule rrArr be amended to
reflect application of approximately 461688 square meters of Slurry Seal at a total
cost of 5142,164.96;
AND THAT By-Law 2010-073 be presented to Council for enactment."
CARRIED UNANIMOUSLY
(e) StaffReport PW20l0-16 regarding Items for Bittersweet Farms.
File: Cll
20r0-293
Moved by Councillor W Casei¡
Seconded by Deputy Mayor C Evanitski
"THAT StaffReport PW2010-16 regarding ltems for Bittersweet Farms be
received;
THAT the Municipality of Bayham provide five (5) picnic tables to be picked up
and returned by the organizers;
THAT any tent permit fee be waived."
CARRIED UNANIMOUSLY
(Ð StaffReport PrW20l0-17 regarding Closure of Clarke Road Bridge of Tunnel Line.
File: T06
The Manager of Public Works advised that the Clarke Road bridge had collapsed subsequent to
crossing by an overweight vehicle. He advised that access has been blocked by the placement of
fencing, signage, barricades and piles of dirt. He added that a police report will be forwarded to
the insurer and that affected residents are able to access from the opposite direction.
2010-294
Moved by Councillor W Casier
Seconded by De,puty Mayor C Evanits
I'THAT StaffReport PW2010-17 regarding closure of Clarke Road Bridge of
Tunnel Line be received for information."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit Report for month ending June 30, 2010.
File: P10
Page 8 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 14 of 405
Council Minutes July 15,2010
2010-295
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT Building Permit Report for month ending June 30,2010 be received for
information."
CARRIED UNANIMOUSLY
(b) StaffReport P2010-006 regarding Fire Deparhent 2010 Semi Annual Report.
File: P16
20r0-296
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffReport 2010-006 regarding 2010 Semi Annual Report - Fire (January
lst - June 30th) be received for information;
AND THAT By-Law 2010-074, being a by-law to Establish a Fire Department, be
presented to Council for enactment."
CARRIED I'NANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Registerbeing Cheque #8675 to Cheque #8779 inclusive, excqrt Cheques
#8545 and#8610 totaling $1,29l,035.72andPayrollDisbursements fortheperiod
ending June 13 & June 27,2010 totaling 596,480.48 & $58,192.93 respectively.
2010-297
Moved by Deputy Mayor C Evanitski
Seconded by Councillor'W Casier
"THAT Cheque Register being Cheque #8675 to Cheque #8779 inclusive, except
Cheques #8545 and #8610 totaling $1,291,035.72 arnd, Payroll Disbursements for the
period ending June 13 and June 27,2010 totaling $96,480.48 and $58,192.93
respectively be approved."
CARRIED UNANIMOUSLY
(b) Bayham Harbourfront Committee minutes of meeting held July 6,2010.
File: C06
Subsequent to the request by the Committee through the minutes, the Administrator was directed
to seek additional dredging to provide access to the Talisman docks.
Page9 oflT
Minutes of the regular meeting of Council held July 15, 2010.Page 15 of 405
Council Minutes July 15,2010
2010-298
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Bayham Harbourfront Committee minutes of meeting held July 6,2010 be
received;
THAT Council supports the recommendation that the Harbourfront Committee
Terms of Reference be amended to allow for 2 additional members, and that Mr.
Barry Wade be appointed to the Committee;
AI\D THAT the necessary By-laws be prepared for Council support.r'
CARRIED UNAMMOUSLY
(c) Conespondence dated Júy 7/10 from Offer Valley Chamber of Commerce Business
Promotions regarding "Intemational Blue Flag".
File: A0l
20r0-299
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
I'THAT correspondence dated July 7,2010 from Otter Valley Chamber of
Commerce Business Promotions regarding International Blue Flag be received;
AND THAT Council supports submission of application to Blue Flag Canada."
CARRIED UNANMOUSLY
(d) Correspondence dated July 6, 2010 from Eden and Area Community Centre requesting
use of Municipal sigu to advertise events.
File: C13
2010-300
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
'THAT correspondence from Eden and Area Community Centre requesting use of
the Municipal sign be received;
AND THAT Council grants permission to use the sign as requested, subject to
Municipal needs."
CARRIED UNANIMOUSLY
Page 10 of 17
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Council Minutes July 15,2010
(e) Correspondence received June 29,2010 from East Elgin Secondary School regarding
"Lake Erie Tire Cleanup".
File: Cl3
2010-301
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT correspondence from East Etgin Secondary School regarding Lake Erie
Tire Cleanup be received;
AND TIIAT Council supports the efforts of the Environmental Leadership
Program.tt
CARRIED UNANIMOUSLY
(Ð Correspondence dated June 16, 2010 from Ontario Good Roads Association regarding
"Minimum Maintenance Standards".
File: 401
The Administrator noted that this area was of extreme importance for municipalities. Mayor
Acre advised that the County of Elgin had agreed to provide $1,000 support on behalf of the
lower tier municipalities. Staff was requested to send a letter acknowledging the support by the
County.
2010-302
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT correspondence from Ontario Good Roads Association regarding Minimum
Maintenance Standards be received for information."
CARRIED UNANIMOUSLY
(g) Correspondence dated May 11, 2010 from Association of Municipal Managers, Clerks
and Treasurers of Ontario regarding "Brenda Gibbons Municipal Administration
Program Comprehensive Exam Grade".
The Administrator was requested to express appreciation to Brenda Gibbons for her efforts on
Council's behalf.
2010-303
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
Page 1I oflT
Minutes of the regular meeting of Council held July 15, 2010.Page 17 of 405
Council Minutes July 15,2010
"TIIAT correspondence from Association of Municipal Managers, Clerks and
Treasurers of Ontario regarding Brenda Gibbons Municipal Administration
Program Comprehensive Exam Grade be received for information.r'
CARRIED UNANIMOUSLY
(h) Staffmemorandum regarding Project Ojibwa.
File: R03
The memorandum and draft Expression of Interest drafted by the Administrator was reviewed.
The Administrator highlighted the principals included in the draft, noting that the host costs
contemplated for the Ojibwa Project are beyond the financial capability of the municipality, and
therefore some forrn of cost recovery over a 10 year period is contemplated.
Mayor Acre noted that Museums Bayham were providing a letter of support, adding that the
Project will be the responsibility of the Elgin Military Museum.
20r0-304
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Memorandum regarding Project Ojibwa be received for infomation;
AND THAT Council supports submission of the Expression of Interest Project
Ojibwa to the Elgin Military Museum for consideration.r'
CARRIED UNANIMOUSLY
(Ð StaffReport C2OI0-07 regarding Economic Development Initiatives and Opportunities
Plan.
File: D02
2010-305
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT Staff Report C20l0-07 be received;
A¡{D THAT staff be authorized and directed to further investigate an Economic
Developrnent Initiatives Study and potential funding sources."
CARRIED UNANIMOUSLY
Û) StaffReport H2010-06 regarding Employee Service Excellence Program.
File: 409
Page 12 of l7
Minutes of the regular meeting of Council held July 15, 2010.Page 18 of 405
Council Minutes July 15,2010
2010-306
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
I'TIIÄT StaffReport H2010-06 regarding Employee Service Excellence Program be
received;
AND THAT the Staff Service Excellence Award and Continuous Improvements
Award Programs as outlined in Report H2010-06 be adopted."
CARRIED LINANIMOUSLY
(k) Staff Memorandum C2010-06 regarding Lighthouse Repainting.
File: 420 / Fl8
Chuck Buchanan, Vice-Chairrnan of the Museums Bayham Board spoke on behalf of the Board
recommending that the liquid vinyl quote be accepted. He noted that the lighthouse needs
painting and windows leak when it rains. He added that this Lighthouse is one of a very few
which remain open to the public. He advised that the budgeted a:nount had beenbased on
previous experience and was obviously estimated too low. Mr. Buchanan noted that he had met
with the liquid vinyl contractor who had advised that he would include new drip edges installed
on the windows and the process would seal the surfaces.
It was confirmed that there are no heritage restrictions on the building.
20t0-307
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Memorandum C2010-06 regarding Lighthouse Repainting be received
for infomation;
AllD TIIÁ.T staff report on financing options at the August Council meeting."
CARRIED UNANIMOUSLY
(l) Memorandum C2010-05 regarding Volunteer Recognition Night - 2010.
File: M02
2010-308
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffMemorandum C2010-05 regarding Volunteer Recognition Night 2010
be received;
Page 13 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 19 of 405
Council Minutes July 15,2010
AND THAT Council confirms the 2010 Volunteer Recognition Night be held
November 25,2010 at 7p.m. at the Bayham Community Centre.rr
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Quarterly Report for the Bayham Water Distribution System and call ins for period
ending June 30, 2010.
File: E08
2010-309
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Quarterly Report for the Bayham Water Distribution System and call ins
for period ending June 30,2010 be received for information"
CARRIED I.INANIMOUSLY
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending June 30,2010.
File: E08
2010-310
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Quarterly Report for the Bayham Small Non-Residential Wells for the
period ending June 30,2010 be received for information."
CARRIED UNANIMOUSLY
(c) Quarterly Report for the Richmond Community Water System for the period ending
June 30,2010.
File: E08
2010-3lt
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT Quarterly Report for the Richmond Community Water System and call ins
for the period ending June 30, 2010 be received for information."
CARRIED IINANIMOUSLY
Page 14 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 20 of 405
Council Minutes July 15,2010
(d) Port Burwell Wastewater Treaünent Plant Annual Compliance Summary, Call Ins and
Biosolids Application Analysis for the period ending June 30, 2010.
File: E08
2010-3t2
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Quarterly Compliance Summary for the Port Burwell Wastewater
Treatment Plant, Call Ins and Biosolids Application Analysis for the period ending
June 30r 2010 be received for information."
CARRIED I]NANIMOUSLY
(e) Elgin Area Primary Water Supply System 2009 Compliance Report.
File: E08
2010-3 13
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the Elgin Area Primary Water Supply System 2009 Compliance Report be
received for information."
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In camera.
20t0-314
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
|'THAT the Council do now rise to enter into an "fn Camera" Session of Committee
of the Whole at 10:06 p.m. to discuss:
o personal matters about an identifiable individual, including municipal or local
board employees; (ìnvoice for unøuthorized fire)."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held June 17 , 20L0.
Page 15 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 21 of 405
Council Minutes July 15,2010
(c) Confidential report regarding invoice for unauthoraed fire.
(d) out of camera.
20r0-315
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT the Committee of the Whole do now rise from the "In Camera" session at
10:10 p.m.'r
CARRIED UNANMOUSLY
2010-3 l6
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT report regarding Charles Newland - Cost Recovery be received;
AND TIIAT Council approves acceptance of payment in the amount of $8,194.59
offered by the insurance company and close the file."
CARRIED UNANIMOUSLY
12. BY.LAWS
(a) By-Law 2010-069 A byJaw to amend By-Law 2OI0-032 to establish fees and
charges for water (Richmond Water Services)
(b) By-Law 2OLO-O7O A byJaw to authorize the execution of an agreement
(Infrastructure Stimulus Fund)
(c) By-Law 20lO-O7l A by-law to stop up, close and conveypart of unopened road
allowance (Elm Sheet)
(d) By-Law 2OlO-072 A byJaw to further amend By-Law 2005-102 (Imposing rates and
fees)
(e) By-Law 2OlO-073 A by-law to authorize the execution of an agreement (MSO
Consbuction Limited)
(Ð By-Law 2OI0-074 Aby-law to establish a fire deparfinent
20r0-317
Moved by Councillor E Ketchabaw
Seconded by Councillor'W Casier
" THAT By-Laws 2010 4 69, 2010-07 0, 2010 -07 l, 2010 -07 2, 2010 -07 3 and 2010 -07 4
be read a firsÇ second and third time and finally passed."
CARRIED UNANIMOUSLY
Page 16 of 17
Minutes of the regular meeting of Council held July 15, 2010.Page 22 of 405
Council Minutes
(g) By-Law 2OlO-075 A by-law to conhrm all actions of Council
July 15,2010
2010-318
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT confirming By-Law 2010-075 be read a first, second and third time and
finally passed.f'
CARRIED T]NANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-319
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:16 p.m."
CARRIED UNANIMOUSLY
MAYOR CLERK
PagelT oflT
Minutes of the regular meeting of Council held July 15, 2010.Page 23 of 405
Page 24 of 405
COUNCIL SPECIAL MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF'BAYHAM
9344 Plank Road, Straffordville
Thursday, July 29,2010
8:00 PM
Council Chambers
The special meeting of the Council of the Municipality of Bayham was held on Thursda¡ July
29,2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff
Evanitski, Councillors Walme Casier, Ed Ketchabaw and Mark Taylor, Administrator Kyle
Kruger and Clerk Lynda Milla¡d.
Ian Raven, Curator and Alan Montgomery representing the Elgin Military Museum were present
to respond to questions from Council.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 8:00 p.m.
2. DISCLOSURE OF PECI'NIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. DISCUSSION
(a) Bayham Harbourfront Committee minutes of meeting held July 27,2010.
File: C06
The Administrator advised that the purpose of the meeting was to consider the
recommendation of the Harbourfront Committee, to provide further confinnation by
Council that the municipality is committed to progressing toward leasing existing
municipal lands for the Ojibwa submarine project. It was noted this was intended to
satis$ CAF funding requirements for the Elgin Military Museum. He noted that
amended conceptual drawings place the Ojibwa on municipal owned lands in Port
Burwell. He also advised that the draft resolution presented to Council had been
circulated to Community Adjustment Fund (CAF) offrcials, and they have verbally
confirmed it satisfies their purpose regarding securing lands for the project.
Mayor Acre read the draft resolution.
Councillor Casier questioned who would be responsible for the cost of building the
museum around the submarine.
Mr. Ian Raven responded that the project would be the responsibility of the Elgin
MilitaryMuseum.
Deputy Mayor Evanitski asked for an indication of the success of fundraising
endeavours undertaken by the museum.
Page I of3
Minutes of the special meeting of Council held July 29, 2010.Page 25 of 405
Council Budget Meeting Minutes July29,20l0
Mr. Raven commented that efforts to build a2,200 square foot addition to the museum
between 1996 and 1998 had resulted in $150,000 being raised to fully cover the cost by
the opening date. He added that MPP Steve Peters supports the Museum's idea of
making the new building a showcase for green energy technology that would be
incorporated in the new facility.
Deputy Mayor Evanitski questioned what options are available should the project not be
successful.
Mr. Raven indicated that the Federal government exercises giving and taking away. He
added that the Navy is very particular about the care given to naval vessels and insists
on a very detailed plan and virtual guarantee of success before they will offer a vessel as
a museum. HMCS Fraser was reclaimed by the Federal government when no action was
taken by the host community to maintain the vessel to Navy standards. He also noted
that the USS Croaker was established as an athaction in Buffalo, l.IY in 1972, andbas
been in the water since 1943. It drew 44,000 visitors last year. He assured the project
would be a success.
Councillors Taylor and Ketchabaw indicated their support for the project.
Mayor Acre thanked members of the community in attendance for their support.
20t0-320
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT the Municipality of Bayham supports further pursuing Project Ojibwa,
utilizing municipally owned lands in the vicinity of the Port Burwell harbour
identified as Parts I and 2 on Plan llR-64741'
AND THAT the Municipality of Bayham confirm to the Elgin Military Museum
that it is committed to pursuing long term lease arrangements for the subject lands
to accomodate Project Ojibwa, subject to successful negotiations."
CARRIED UNANIMOUSLY
4. BY-LAW
(a) By-Law 2OlO-078 A By-law to confirm all actions of Council
2010-321
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
TTTIIAT confirming By-Law 2010-078 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
Page2 of3
Minutes of the special meeting of Council held July 29, 2010.Page 26 of 405
Minutes of the special meeting of Council held July 29, 2010.Page 27 of 405
Page 28 of 405
ñ
The Corporation of the Town of
New Tecumseth
Møiling Address:
P.O. Box 910
Allisto4 Ontario
L9R IA1Cto
AD MINIS TRA TION DE PARTMENT
Adnínístrdion Centre
10 ÍI/ellington SL E
Allisto¡t, Onfar¡o
June 30,2010
..., , Web Address: www.town-newlecumsetlt.on ca
) : Emøil: clerl@owrlneíÉecumsethon-ca--
¡ Phone: (705) 435-6219 or (905) 729-0057
i.., Føx: (705) 435'2873
. rrÌ i-' i ',,:
'r,- I
i.- ì: I lt - !i
r;' ;, r,'1i:
'
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-j '" : ', 'ì'.;\,";i
Dear Municipal Clerk:
At its meeting of June 14, 2010, the Council of the Town of New Tecumseth passed a resolution to circulate
a petition in opposition to the HST to be signed by our residents and forwarded to the Legislature for
consideration. The resolution is as follows:
2010-118 Moved by Councillor Stone
Seconded by Councillor Smith
BE lT RESOLVED THAT the verbal report of Councillor Stone be received;
AND FURTHER THAT the Additional lnformation Memorandum of the Clerk/Manager of
Administration and Economic Development dated June 14, 2010 be received;
AND FURTHER THAT Council approve the petition substantially in the form attached to
this memorandum;
AND FURTHER THAT the petition be placed in all Town offices, community centres, libraries
and on the Town website until August 15,2010;
AND FURTHER THAT the completed petition be forwarded to the Ontario Premier as well
as to the Opposition Party;
AND FURTHER THAT AMO member municipalities be advised of this action and encouraged
to circulate a similar petition within their own municipalities.
Should your Council wish to distribute a similar petition, to assist you we have attached the petition format
that is accepted by the Legislature when considering matters of this nature. Our petition is available in all
Town facilities and libraries and has also been circulated to local stores and business owners. lt ís our
intention to collect the petitions after August 15,2010 for submission to the Provincial government.
Please feel free to contact me should you require any further information in this regard.
Sincerely,
Gayla McDonald,
Clerk/Manager of Administration & Economic Development
Copy of resolution passed June 14, 2010 by The Corporation of
the Town of New Tecumseth regarding a petition in opposition to
Page 29 of 405
PETITION
TO: The Legislative Assembly of Ontario: -
WHEREAS Government of the Province of Ontario has entered into an agreement
with the Government of Canada to implement the Harmonized Goods and Services
Tax;
AND WHEREAS the majority of Ontario taxpayers are opposed to implementation of
this tax;
AND WHEREAS the HST will add 8%to many goods and services where currently
only the 5% GST is charged and will result in increased costs for all Ontarians and
may create financial hardship for lower income families and individuals.
WE the undersigned petitíon the Legislative Assembly of Ontario as follows: -
That the Government rescind its decision to implement the HST in Ontario.
Name (printed)Address (printed)Postal Code Signature
Return to: The Town of New Tecumseth, 10 Wellington St. E., P.O. Box 910, Alliston, ON LgR 141
Copy of resolution passed June 14, 2010 by The Corporation of
the Town of New Tecumseth regarding a petition in opposition to
Page 30 of 405
5'
The Corporation of the Town of
I\ew Tecumseth
Mailing Address:
P.O. Box 910
Alliston, Ontario
L9R IAI
Mike MscEuchern, Møyor
Adminìslralion Centre
I0 ltellington St. E.
Alliston, Onlario
Web Address : www. t ow n. new lecu ms elh, o n. ca
E mail : mny o r@ow n- newtecumset h. o n ca
Phone: (705) 435-6219 or (905) 729-0057
Fax: (705) 440-1170
c-r D
July 21,2010
Association of Municipalities of Ontario
Member Municipalities
At its meeting of May 10,2010, the Council of the Town of New Tecumseth considered
the ramifications of the WSI Act as ¡t pertains to the presumptive legislation for
firefighters.
Council expressed concern in regard to the grave impacts that the legislation will have
on small municipalities with volunteer firefighters particularly in view of the retroactivity
of claims. This creates a serious financial liability for small municipalities especially as
there are no capping provisions in place at this time.
It was the direction of Council that these concerns be brought to your attention so that
further consideration could be given to reducing the hardship on municipalities with
volunteer forces and that the Ontario government consider establishing a cap on the
municipal portion to be paid in the event of such claims.
We look forward to your favourable consideration in this matter.
Yours truly,
Mike MacEachern
Mayor
cc. Members of Council
Copy of correspondence sent to Association of Municipalities of
Ontario by The Corporation of the Town of New Tecumseth
Page 31 of 405
The Gorporation of the
Town of New Tecumseth
Moved by:
Seconded by:Deputy Mayor Milne
201 0-1 08
May 10,2010
BE lT RESOLVED THAT Report#HR-2010-01 be received;
AND FURTHER THAT the Mayor be requested to send a retter to the
Premier of ontario, the Minister of MunicipalAffairs and Housing, the
Association of Municipalities of ontario (AMo) member municípãlities, and
the organization of small urban Municipalities (osuM) expressing concern
with the undeterminable significant financial impact that the policyãecision
regarding Presumptive Legislation for Fire Fighters may have on all
municipalities particularly those which are in schedule 2 of the wsl Act, and
particularly having regard for the retroactivity of the legislation, and
requesting that the Province establish a cap on the municipal portion payable
for such claims;
AND FURTHER THAT staff review whether there is an advantage for the
municipality to elect to move to wslB schedule 1 from Schedule 2 and bring
a report forward to Council at a future meeting.
l, Jan Heydon, Deputy Clerk, ceftifythatthis is atrue and accurate reproduction of
Resolution No. 2010-108, passed by the Council of The Coryoration of the Town of
New Tecumseth, on May 10,2010, Meeting No. 2010-0g.
Copy of correspondence sent to Association of Municipalities of
Ontario by The Corporation of the Town of New Tecumseth
Page 32 of 405
5
fpr
From: communicateGamo. on. ca [mai]-to: communicateGamo.on. cal
Sent: tüednesday, August 04, 201,0 I:46 PM
To: Lynda Mil-lard
Subject: AMO Report to Members on ,June 2010 Board Meeting
TO THE IMMEDTATE ATTENTION OF THE CT,ERK AND COUNCTI
August 4, 20L0
AMO Report to Members
on June 2010 Board Meeting
To keep members informed, AMO provides updates on important issues
considered at regufar AMO Board of Directors' meetings. HighJ-ights of
the June 2010 Board meeting follow:
Nuclear blaste Management Organization (NVÙMO)
The Board received a presentation from Peter Simmons, Director of
Municipal and Community Engagement' and Elena Mantagaris, Manager'
Government and External Relations of Nuclear Vrlaste Management
Organization (NV[MO). Currently, the NVÙMO is engaged in a three year
review of different approaches for managing used fue1, and is
undergoing a site sel-ection process for a permanent storage focation.
Municipal Property Assessment Corporation (MPAC)
Carl Isenberg, Presj-dent and CAO of MPAC provided the Board with an
update of MPAC's work. Currently MPAC has $14 billion in suppJ-ementary
assessments. Municipalities are remlnded that faIL 2012 will- be the
next assessment update.
AMO Commissioned Paper - Assessment Limits
Canada's foremost expert in municipal finance, Dr. Enid Slack, was
commissioned to write a paper on some of the al-ternatives to current
val-ue assessment. The overwheJ-ming conclusion of the paper is that
while current value assessment may have probJ-ems, any alternatives to
the current system wil-l- cause further inequities in other areas. This
paper will- be distributed to all member municipal-ities and posted on
AMO's website.
Contact: Matthew lrTil-son, Senior Policy Advisor, e-mail:
mwi-l-sonGamo.on.ca <mail-to:mw-ifsonGamo.on.ca> ; phone: 4L6-97 I.9856 ext
323.
Correspondence dated August 4, 2010 from Association of
Municipalities of Ontario regarding "Highlights of the June 2010
Page 33 of 405
Clean Vlater Regulations
The board received a verbal- update from staff on clean water
regulations which have recently been posted. AMO had been consul-ted in
the past on Lhese regulations, and the regulations have been modified
in part to incorporate municipal- concerns.
Contact: Craig Reid, Senior
<mailto : creidGamo. on. ca) ;
Pol-icy Advisor, e-maif: creid@amo.on.ca
phone: 41,6.9'7I.9856 ext 334.
Regulation for Municipal lVastewater Effl-uent under the Federal
Fisheries Act
This past March the federal government announced it woufd implement
reguJ-ations under the Fisheries Act requiring immediate upgrade to
secondary treatment or equivafent l-evels by municipal sewage treatment
plants (STPs). As a resuft of municipal concerns regarding the costs
associated with these upgrades and short time frames, the federaf
Environment Minister Jim Prentice agreed to a working group with the
FCM. The Board di-rected AMO to write to the federal Minister of the
Envj-ronment to outfine concerns regarding the costs of dechl-orination
on Ontario municipal-ities
Contact.: Craig Reid, Senior
<mail-to: creidGamo. on. ca> i
Policy Advisor, e-mail: creidGamo.on.ca
phonez 416.911.9856 ext 334.
Water Opportunities and lrlater ConservaLion Act (VüOVüCA) - AMO Response
Elements
Staff outl-ined the planned response efements of the Water Opportunities
and Water Conservation Act (V{OVíCA) . For further information on V'IOWCA,
please see AMO's March 18th Breaking News rel-ease on the Act here
Updatesl&Tempfate:,/CMIHTMLDispfay.cfm&ContentID:158047> The Board
directed staff to devefop a response to the WOV{CA for Board approval J-n
fal-l 2010.
Contact: Craig Reid, Senior Policy Advisor, e-maif: creidGamo.on.ca
<mailto:creidGamo.on.ca> ; phonel 416.97L.9856 ext 334.
Continuous fmprovement Fund
There have been impressive projecLs to date that have proceeded with
the assistance of the Continuous fmprovement Fund (CIF). The CIF
recently concluded a Request for Expressions of Interest (REOI) from
municipalities with 86 submissi-ons representing over 160 projects. The
REOI showed that a need exists for fund to assist municipalities to
continue with improvements to their facilities. The Board decided to
extend the CIF by one year but wj-th a reduction to 10? based on the
recommendations from the AMO V{aste Task Force. This additiona.l- fund has
a sunset date of July 1, 2073.
Correspondence dated August 4, 2010 from Association of
Municipalities of Ontario regarding "Highlights of the June 2010
Page 34 of 405
Contact: Mil-ena Avramovic, Senior Policy Advisor, e-mail:
mavramovicGamo,on. ca <mailto:mavramovicGamo.on.ca> ; phone:
416.91I.9856 ext 342.
Local Government V,ieek
The Board was advised that Local- Government Íùeek in the Grade 5 and
Grade 10 cl-asses in Ontario school-s will be cel-ebrated by a Student
Vote program from October 11 to 23.
Contact: Milena Avramovic, Senior Po1icy Advisor, e-mai-l-:
mavramovicßamo.on. ca <mail-to:mavramovicGamo.on.ca> ; phone:
41,6 .9'lI. 9856 ext 342 .
Long Term Care Service Accountability Agreements
Long Term Care Service providers wil-l- be entering into negotiations on
the Long Term Care Service Accountability Agreements (LSAA) with their
l,ocal- Heafth Integration Networks (LHINs). Despite vocal- contribution
from AMO through the consuftation process, there are still a number of
concerns with the I,SAA tempJ-ate, including: a l-ack of mutuality and
contractual- certainty; a fack of dispute resolut.ion or appeal processi
and, extensive LHINS powers which arguably exceed the LHIN's statutory
powers. AMO has consistentJ-y raised the above concerns incJ-uding the
fundamental principle concern with the l-ack of recognition of
municipalities as responsible and accountabfe governments.
Contact: Petra trrlol-fbeiss, Senior Policy Advisor, e-maíl:
pwolfbeissGamo.on. ca <mail-to:pwolfbeissGamo.on.ca> ; phone:
41,6 . 911. 98 5 6 ext 329 .
AMO Discussion Paper on Long Term Care
On behal-f of AMO, a consul-tant wil-l- be devel-oping a discussion paper
intended to initiate dialogue on the current j-nvo.Lvement of
municipalities in the provision and funding of long term care service
and community support service for seniors in Ontario. The paper will
provide contextual- information regarding the role of municipalities in
the service provision and funding of Long Term Care and Seniors
Community Support Programs, along wit.h j-nformation of various
alternative arrangements in pJ-ace in other jurisdictions, as wel-f as
other options for municipal investment for consideration and
discussion. This wil-l be an objective review to provide an opportunity
to begin discussions at a strategj-c l-evel-.
Contact: Petra Woffbeiss, Senior Policy Advisor, e-mail-:
pwolfbeissGamo.on. ca <maifto:pwoffbeissGamo.on'ca> ; phone:
416.911. 9856 ext 329.
Correspondence dated August 4, 2010 from Association of
Municipalities of Ontario regarding "Highlights of the June 2010
Page 35 of 405
Municipal Share of Hospital Capital Funding - Paper Proposal
The Board approved a proposal for AMO to produce a discussion paper
which summarizes what is the municipal role in raisíng the required
"l-ocal share" of hospi-tal capitat funding. Conducting this research
wí|l inform some of the broader strategic issues related to municipal
capital dernands and revenue sources.
Contact: Matthew Wilson, Senior Policy Advisor, e-maif:
mwilson@amo.on.ca <mailto:mwilson@amo.on.ca> ; phone: 4L6.97L. 9856 ext
323.
This information is available in the Policy Issues section of the AMO
website at www.amo.on.ca @/>
Correspondence dated August 4, 2010 from Association of
Municipalities of Ontario regarding "Highlights of the June 2010
Page 36 of 405
S
Ao/
; I I,Scärborough, ON M1B 3V4
Phìone: 416-299-9739 . Fax: 41 6-299-3480
.i ir ii bj.cúpe'on'ca E-mait:cupeont@web'net
July 9, 2010
To Mayors and Councils,
Fred Hahn
President, CUPE Ontario
cc:CMSMs/DSSABs
We are writing to ask that you and your Council endorse a day of recognition for the many people who work
providing "urJto children in your communþ. This year will mark the 10ft Anniversary of our Awareness Day
which recognizes the education, skills, commitment and dedication of Early Childhood Educators and Child Care
Staff.
The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CIIPE) and our
other labour partners representing child care workers across Ontario are asking that Wednesday October 27. 2010
be proclaimed as Chìld Care Worker & Earty Childhood Educator Appreciation Døy in accordance with the
attached resolution.
Many groups are recognized by way of Municipal Resolution. Such a day allows the communþ to recognize the
work of various groups and to acknowledge the contributions they make in the lives of community members.
Many children, families and communities benefit from the work of child care workers. Child care also contributes
to the economic life of communities. Research shows the many economic benefits accrued from affordable,
accessible high quality child care. These benefits come from the number of people employed in the child care
industry and because the availability of child care allows parents to work and to contribute to the economic life of
society.
Even if your Council does not issue ofFrcial proclamations, there are many ways for your municipalþ to participate
in and celebrate this special day. We ask your Council to sponsor public announcements, display our posters and
distribute buttons. Many municipalities also organize events and contests for the day or have Councillors or the
Mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is
attached.
We hope that your proclamation of this day of appreciation, or your active support, will encourage and promote a
day of community recognition for child care workers. Please fax the attached order to request posters and buttons
to help you raise awareness and celebrate.
Please advise us of your participation in this day of recognition so that we can acknowledge your communit¡z's role
in celebrating chilã "*" *o.k"rs across Ontario on October 27ü. Please direct any conespondence on
proclamations andlor celebration activities to the attention of Katþ Johnson, by mail: CUPE, 305 Milner Avenue,
Suite 800, Scarborough, ON MlB 3V4, or by fax: 416-292-2839.
Thank you for your consideration.
&d&r*å1 "-, ! í.'t
t--ã* ,'\,'iitl,'u r:i trf;{: , ¡
Tracy Saarikoski
President, OCBCC
:us/ cope49l
Correspondence dated July 9, 2010 from Ontario Coaliltion for
Better Child Care and Canadian Union of Public Employees
Page 37 of 405
Page 38 of 405
5
Ao \
6355 Kennedy Road, Unit 2
Mississauga, Ontario LsT 2L5
905-79S.2555
FOR IMMEDIATE RELEASE
M|N|MUM MATNTENANCE STANDARDS (MMS) LITTGATION FUND WELL ACCEPTED BY
ONTARIO MUNICIPALITIES
Mississauga, ON - Support by Ontario municipalities to OGRA's efforts to build up a legal defense fund
has been extremely positive.
OGRA learned in April that an application had been filed with the Superior Court in an attempt to have
the Minimum Maintenance Standards declared void. The MMS are critical for municipalities when
mounting a defence against spurious law suits stemming from accidents on municipal roads.
ln May, the OGRA Board of Directors directed that the Association request intervenor status and
directed that a letter be sent to every Ontario municipality requesting a 10$ per-capita contribution to
cover legal expenses.. Over the last few weeks, numerous Municipalities have come forward and
contributed to The MMS Litigation Fund and more are expected as the request works through the normal
Council cycle.
OGRA's President, J. Paul Johnson, is pleased with the support.'We appreciate that municipal budgets
are stretched and we are happy that municipalities are recognizing that a contribution now could save
significant money in the future.'
"The support Municipalities are providing to the fund will greatly assist OGRA in fighting this application
on behalf of all our members," stated Executive Director Joe Tiernay. "Any funds not used will be
refunded back to contributing municipalities on a pro-rated basis.'
The mandate of the Ontario Good Roads Associatíon is to represent the infrastructure interests of
municipalities through advocacy, consultation, training and the delivery of identified services.
For more information, please visit the OGRA website at www.ogra.org or contact Joe Tiernay, Executive
Director, at 905-795-2555 or ioe.@ogra oIfl.
-30-
Correspondence received from Ontario Good Roads Association
regarding "Minimum Maintenance Standards Litigation Fund Well
Page 39 of 405
Page 40 of 405
)
ñ lk'
LA]YD TISE CO(I]YCIL
"advocatíng social, economìc and environmental bølance in government legislatíon affectíng land"
16190 Highways 7 & 12, Sunderland, Ontario, LOC 1H0 - Phone: 705-357-3054 / Far 519-705-357-3963
MEMO TO: Ontario Municipalities FROM: Land Use Council DATE: August 4,2010
PAGES: Two (2)RE: Monitoring the Conservation Ontario Corporation
The Land Use Council (LUC) is a consortium of Ontario coalitions launched in 2009 with a mandate to examine and
publish the consequences of government land use policies and protocols affecting municipalities and private
landowners. In that context, the corporate structure, legislative influence and funding parameters of Conservation
Ontario (ConOnt) and its relationship with Ontario's 36 Consewation Authorities (CAs) appea¡s to impact municipal
budgets and, eventually, the costs of private land ownership. An overview.
ConOnt was incorporated May I,2OOI as No. 2002796 Ontario Limited, a "not-for-profit" private company with
Ontario's 36 CAs named as shareholders, each with 10 common shares priced at $10.00 per share, and a Board of
Di¡ectors consisting of CA general managers.
An Intemet report places ConOnt total 2009 income at$3,179,373.00 under the following line items:
. A.D. Latornell Conservation Symposium 352,232.00
An appended note advíses thís income does NOT ínclude $1,266,978.00for Source ÚI/ater Protectíon whích
appørently was also dísburced by the Ontario government in 2009.
The report confirms ConOnt total 2009 expenditures at$3,224,254.00 under the following line items:
. Source Water Protection
. Special Projects
o Other
o Membership Fees
o Operations
. Source Water Protection
999,421.00
926,658.00
51,062.00
850,000.00
910,568.00
989,205.00
. A.D. Latornell Conservation Symposium 391,610.00
. Special Projects 932,871.00
A ConOnt financial report confirmed 2004 membership income at$454,224.00, a number that almost doubled to
$850,000.00 by 2009. This is a multiplier that evidently reflects steadily increasing district CA income over the
intervening five years. The bulk of ConOnt's administrative funding appears to originate with membership fees from
36 CAs which are publicly accountable sub-agencies of the Ministry of Natural Resou¡ces (MNR), each funded by
permit fees, municipal assessments and substantial grants from the provincial govemment. Some questions:
1. Is ConOnt involved in any way with formation, implementation and enforcement of public policy?
2. Can "designation" of private land as public policy ignore or supersede Expropriation Act provisions?
3. Is public policy appropriately served under the confidentialþ parameters of a private corporation?
4. Does the Conservation Act require conservation policy decisions to be open, traceable and public?
5. Are complete details of the ConOnt operating budget routinely published for taxpayer review?
6. What percentage of that budget derives, by whatever means or routing, from municipal funds?
7. Is private collection and disbursement of municipal funds consistent with the Conservation Act?
8. Are CA grants from the Greenbelt and Oak Ridges Moraine Foundations ever shared with ConOnt?
g. Is ConOnt a registered charity with Revenue Canada and, if so, does it issue donation tax receipts?
10. Does ConOnt publicly pre-announce the expected cost and outcome of its individual "special projects"?
Correspondence dated August 4, 2010 from Land Use Council
regarding "Monitoring the Conservation Ontario Coorporation".
Page 41 of 405
Page2
Under a "Generic Regulation - Approval Process Document" ConOnt, a private corporation, has empowered itself as
the final arbitrator for selected regulatory decisions of individual CAs. This self=made supervisoryrolcìrel4denfly
activated through a Peer Review Committee that reports to ConOnt alone. Whether or not that arrangement reveals an
underlying master-servant relationship between a private corporation operating outside public scrutiny and 36 publicly
accountable government agencies is left to the imagination. Meanwhile, the number, identity and credentials of Review
Committee members are unknown at this time. In this murþ atmosphere additional queries abound. Some examples:
11. What's the financing cost (lease or purchase) of the ConOnt office in Newmarket?
12. How much staff is attached to the Newmarket office and at what total annual cost?
13. Are ConOnt employees paid by MNR or ConOnt or by some other entity?
14. What are the compensation arrangements for each ConOnt Boa¡d Director?
15. Who are ConOnt's corporate officers and what's the compensation "package" for each?
16. Which NGOs have delegates on the ConOnt Board as official or honorary Directors?
17. By what provincial legislation or precedent are public agencies subordinated to private corporations?
18. Does ConOnt support appeals for Ontario legislation that would render NGOs immune from civil law?
Increasing local costs arising f¡omunfunded downloading of provincial services onto municipalities and simultaneous
expansion of district CAlConOnt powers and levies are contributing to a steady decline in Ontario's economy not to
mention land ownership rights. Moreover, the millions of taxpayer dollars being showered with little or no public
accountability on the hugely profitable conservation industry in Ontario do nothing to alleviate provincial
impoverishment concu¡rent with statutory manipulation of private property.
Municipal councils across Ontario might accordingly benefit from careful scrutiny of ConOnt's purpose, structure and
financing. To that end, local offrcials are respectfully urged to consider formal passage of the following Resolution.
\ilHEREAS: Official Plans of municipalities are subject to approval of the Ontario goveÍtment and must conform to
provincial legislation including downloaded costs of implementation and enforcement of same and
WIIEREAS: Municipal budgets heavily rely on tax income from locally owned private property, the use, mortgage
worth and market value of which is substantially reduced by bewildering layers of provincial land use restrictions and
WHEREÄS: Municipalities employing one or more of Ontario's 36 district Conservation Authorities to implement
and enforce downloaded provincial land use regulations cover resulting costs through levies on local taxpayers and
WHEREAS: Charges by district Conservation Authorities for municipal services rendered have increased as much as
2OO% since Conservation Ontario was incorporated as a private company No.2002796 Ontario Limited in 2001 and
WHERE,A.S: Conservation Ontario membership income doubled in the last 5 years, its members and shareholders are
Ontario's district Conservation Authorities and its Board of Directors a¡e the 36 district Authority managers
BE IT THERFORE RESOLVED THÄT: MNR Minister Jeffües is herewith requested to personally advise:
1. Whether or not any part of municipal property tax levies are being funneled through district Conservation
Authorities to support Conservation Ontario, a private corporation that administered in 2009 an annual budget
of $3,000,000.00 and a membership income of $850,000.00.
2. Availability and location of a complete Prospectus for No. 2002796 Ontario Limited that purports to justifu its
continued existence, confrrms its corporate structure and annually provides an independently audited Financial
Statement with full details of its operating and management costs.
Food Choin I Holton Region Fede¡aïÍon of AgrÍcullure / Onlarìo Landowners AssociofÍon
Ontorio Property and Env¡ronmenlcrl Rigtrfs AllÍonce / Peel Federolion of Agrìcullure
E -M ail : landusecouncil@gmail. com llteb Page : www.landusecouncil@gmail.com
Correspondence dated August 4, 2010 from Land Use Council
regarding "Monitoring the Conservation Ontario Coorporation".
Page 42 of 405
I * I l,""ii,jl3îlLij."o.
Citoyenneté et
lmmigration Canada
Dear Friends of the Multiculturalism Program,
On June 27 ,2010, changes to the Multiculturalism Program were announced by Citizenship and
Immigration Canada(Cic). With its change of focus and addition of innovative elements, Inter-Action:
Canada's New Multiculturalism Grants and Contributions Program includes updated objectives, funding
guidelines, and processes.
Inter-Actionhelps in the socio-economic integration of newcomers into Canadian society through its
projects stream, which you may recognize because of its similarity to our earlier programming. In
addition to promoting integration, long-term, multi-year community development, and engagement,
initiatives under the Projects stream will be funded with a view to:
o Improving the ability of public institutions to respond to the needs of a multicultural population;
and
o Facilitating active discussion of multiculturalism and diversity at the international level.
Normally, the department will receive applications for the Proiects stream in response to a Call for
proposais (CFP),rather thanour previous continuous-intake basis. See the attached document or our
website, www.cic.gc.calmulti, foi details onthe frstProjects Call forProposals,launched June27,2010.
There yo,, *ltt finã an overview of priorities, eligibility criteria, and instructions on how to apply for
funding. Please note that all applications must be received by regular mail and email, no later than
October 15.2010.
To ask questions about the Projects Call for Proposals or discuss a specific proposal, please get in touch
with your regional point-of-conlact atthe email address on our website, through our National Office, toll-
free át 1-888-77-MULTI (1-88 S-776-8454), or by email at multi-canada@cic'gc.ca.
Through its Events stream, CIC will fund community-based events that meet the objective of building an
integrited, socially cohesive society by fostering intercultural/interfaith understanding, citizenship, civic
-.riory and pride, respect for cors democratic values, and equal opporhrnity for Canadians of all origins.
We are excited about the new Events stream that will make grants of up to $ 1 5,000 available for
community-based events such as the celebration of the historic contributions to Canada of particular
ethnic, cultural or social groups, and performing arts and sporting events that bridge ethnic, cuhural,
or religious communitier. Foi-or" dètails on other types of eligible events and the Events stream in
general, please visit our website at www'cic.gc.calMulti Funding.
We look forward to hearing from you about our new prograÍìming and exploring together the
possibility of forging strong working relationships under the Inter-Action banner.
Sincerely,
Qmwú
Paul Bennett
Multiculturalism Program Acting Director
Integration Program Management Branch
Citizenship and Immigration Canada
Can
Correspondence received August 4, 2010 from Citizenship and
Immigration Canada regarding "Multiculturalism Program".
Page 43 of 405
Page 44 of 405
Jul,22, 2010 1l:204M County of Elgin
Atç
ElgrnCounty
July 21 ,2010
Mr. Joe Tiernay
Executive Director
Ontario Good Roads Association
6355 Kennedy Road, Unit I
Mississauga, ON L5T 2L5
Dear Mr. Tiernay:
Please be advised that Elgin Gounty Councilat its July 13,2010 meeting voted to
support the Ontario Good Roads Association (OGRA) Minimum Maintenance
Standards (MMS) Litigation Fund.
Enclosed you will find, on behalf of our seven rnurticipal partners across Elgin Gounty,
a cheque ín the amount of $4,497.50 (as per OGM's suggested funding request of
10 cents per capital) as a donation to the MMS Litigation Fund.
Elgin County Council looks forward to learning the outcome of this issue.
Yours truly,
/*fur'¿^,-t
Susan McConnell
Administrative Services Coordinator
Enclosure
cc: PartnerMunicipalities
5 No, 57l2 P, 2/2
County of Eþn
Adrnlnl¡trgtlvs Ssrvlces
4s0 sußet Dr¡vÊ
sr. Thoma$, 0o N6R 5v1
'Phonô:519'63tr J,460
$ ew.€lgin{ountY,on.cå
Correspondence dated July 21, 2010 from County of Elgin
regarding "Ontario Good Roads Association Minimum
Page 45 of 405
Page 46 of 405
q_
êtþ
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
July 7,2010
(as approved at the Board Meeting held August 4,2010)
Members in attendance: L. Bartlett, P. Black, P. Ens, R. Geysens, J. Hunt, S. Lamb, P.
Lee, R. Sackrider and B. Sloat.,
Staff in attendance: C. Evanitski, J. Robertson, D. Holmes, J. Maxwell, B. Hodi and D.
Mclachlan.
Regrets: L. Chanda
The LPRCA Chair called the meeting to order at 7:00 pm Wednesday, July 7h, 2010 in the
Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
New Business - Signage Update
New Business - Bylaw Enforcement
ln-Camera item - Personnel
DISCLOSURES OF INTEREST
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-108 moved by P. Lee, seconded by S. Lamb and carried that the minutes of
the LPRCA Board of Direôtors regular meeting held June 2nd,2O1O be adopted as
circulated.
BUSINESS ARISING
a) Motor Pool- Tractor Purchase Financing
D. Holmes presented his plan for financing the tractor noting that there are currently four
areas of in his budget showing a surplus.
He was asked about the leasing of vehicles and replied that the budget includes 2
leased vehicles annually. Currently, there are three leased vehicles with one being
provided for by Source Water Protection. The Board will revisit the issue of leasing
versus purchasing during the 2011 budget process.
FULL AUTHORIW GOMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held July 7, 2010.
Page 47 of 405
MOTION A-109 moved by P. Lee, seconded by S. Lamb and carried that the LPRCA
Board of Directors receives the Motor Pool Operations Report as information.
REVIEW OF COMMITTEE MINUTES
MOTION A-110 moved by S. Lamb, seconded by P. Lee and carried that the minutes
from the Backus Advisory Board meeting of May 1gth, 2010 be received for information.
CORRESPONDENCE
None.
DEVELO PM ENT APPLICATIONS
a) MID-MONTH CONFIRMATION
B. Hodi, Water Resources Analyst, was introduced to Board Members and responded to
their questions.
MOTION A-l1l moved by S. Lamb, seconded by P. Lee and carried that the LPRCA
Board of Directors approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106),
BA-3/10 NC-55/10 HC-21110-1
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, lnterference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg.
178106),
BA-4t10
C. That the designated officers of LPRCA be authorized to complete the
approval process for these Development Applications, as far as it relates to
LPRCA's mandate and related Regulations
b) NEW APPLTCATTONS
An updated report was distributed. The Planning Department requested approval for a
total of nine applications under Section 28 Regulations.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held July 7, 2010.
Page 48 of 405
MOTION A-112 moved by J. Hunt, seconded by S. Lamb and carried that the Board of
Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106),
NC-56/10 NC-57/10 NC-59/10 NH-4/10
HC-22n0 NC-60/10-1 NC-61/10 NC-62/10
NC-63/10-1
B. That the designated officers of LPRCA be authorized to complete the
approval process for these Development Applications, as far as it relates to
LPRCA's mandate and related Regulations
NEW BUSINESS
a) GALENDAR REVIEW
J. Robertson reviewed the calendar and noted that the Land & Waters Supervisor will
be making presentations during the ALUS tour and reminded all about the upcoming
Backus events and camps. The Leighton & Betty Brown Scholarship will be presented
to the recipients at the August 4th Board of Directors meeting at BHCA following the
same format as last year.
MOTION A-113 moved by J. Hunt, seconded by P. Ens and carried that the LPRCA
Board of Directors receives the June Calendar Review Report for information.
b) GENERAL MANAGER'S REPORT
The GM reported that during the last Conservation Ontario meeting it was noted that
conservation authorities need to investigate further the concept of using social media as
a marketing tool. Fundraising results for the recent Backus Advisory Board Golf
Tournament were discussed.
MOTION A-114 moved by P. Ens, seconded by J. Hunt and carried that the LPRCA
Board of Directors receives the General Manager's Report for June 2010 as
information.
cl 2011 BUDGET TIMETABLE
J. Maxwell reviewed the key dates. The GM was asked if there was anything in the
Conservation Authorities Act that might prevent an Authority Board from passing a
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held July 7, 2010.
Page 49 of 405
budget that would be binding on an incoming Board following a municipal election. The
General Manager said that he could recall nothing in the Act that prevents the current
Board from passing such a budget. The Board deferred the matter pending further
research and clarification.
MOTION A-115 moved by R. Geysens, seconded by L. Bartlett and carried that Board
of Directors of the LPRCA DEFERS the staff report regarding the 2011 Budget Process
Timeline.
d) EcoLoG¡cAL SERVTCES PROPOSAL
D. Holmes reviewed the purpose of an ecological survey and noted that the cost is less
than 2009 as it is proportional to the acreage being surveyed. The plan is to survey 251
acres compared to approximately 400 acres surveyed in 2009.
MOTION A-116 moved by P. Black, seconded by P. Ens and carried that the LPRCA
Board of Directors accept the quote by Ecoplans Limited- Bill Draper to conduct
ecological surveys on selected Authority properties to accommodate the 2010 Forest
Management operations for a total amount oÍ $12,150.00 which includes all applicable
taxes and disbursements.
e) SIGNAGE UPDATE
Signage for the administration building has been arranged. The letters have been
ordered and the contractor is aware of the timeline. As well, new letters have been
purchased for the yellow sign currently at the corner of the property.
MOTION A-117 moved by R. Sackrider, seconded by P. Lee and carried that the
LPRCA Board of Directors receives the administration office signage update for
information.
f) BY-LAW ENFORCEMENT
J. Hunt requested that LPRCA staff review the bylaws surrounding BHCA and possibly
request from Norfolk County that a LPRCA staff member be sworn as a ByJaw
Enforcement Officer to alleviate the need for some calls to the OPP. D. Holmes noted
that a Provincial Offences Officer can issue citations for approximately 150 different
offences although there is not a course available at this time. D. Holmes was directed
to cost out certifying a LPRCA staffer as a Provincial Offences Officer.
MOTION A-118 moved by J. Hunt, seconded by R. Geysens and carried that the
LPRCA Board of Directors receives staffs verbal report regarding by-law enforcement
at BHCA for information;
And that staff prepare a report for the August meeting to explore LPRCA training a
designated warden and/or by-law officer.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held July 7, 2010.
Page 50 of 405
MOTION A-119 moved by P. Ens, seconded by L. Bartlett and carried that the LPRCA
Board of Directors does now enter into an 'ln Camera" session to discuss:
! personal matters about an identifiable individual, including Conservation
Authority employees;! a proposed or pending acquisition or disposition of land by the Conservation
Authority.
MOTION A-121moved by L. Bartlett, seconded by P. Ens and carried that the LPRCA
Board of Directors does now adjourn from the "ln Camera' session.
MOTION A-122 moved by R. Geysens, seconded by P. Black and carried that the
LPRCA Board of Directors receives the confidential staff report regarding a personnel
matter for information;
And that staff develop a policy regarding donations and gifts to the conservation
authority and staff.
MOTION A-123 moved by S. Lamb, seconded by R Sackrider and carried that the
LPRCA Board of Directors receives the confidential staff report regarding a property
matter as information.
The Chairman adjourned the meeting at 8:10pm.
Buck Sloat
Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-5-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held July 7, 2010.
Page 51 of 405
Page 52 of 405
r:
Minutesof C ÒG
ELGIN GROUP POL¡CE SERVICES BOARD
May 27,2010
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at 2:00 p.m. with the following in attendance:
Tom Marks, Chairperson
Kathleen Schaper, Board Member
Doug Gunn, Board Member
Duncan McPhail, Board Member
lnspector Wayne Burke, OPP, Acting Elgin Detachment Commander
Mark McDonald, Secretary/Ad ministrator
Susan McConnell, County Administrative Services
Regrets: John Wilson, Board Member
The Chair called the meeting to order at 2:00 p.m.
Adoption of Minutes
Moved by Schaper
Seconded by McPhail
THAT the minutes of the meeting held on March 17,2010 be adopted.
- Carried.
Disclosure of Pecuniaru lnterest - None.
Gorrespondence:
1. OscarMosquera, Manager, Program DevelopmentSection, Ministryof Community
Safety and Correctional Services, informing the Board that the "Rural and Agricultural
Crime Prevention, Detection and Education Initiative" proposal was not approved.
2. Warden Vowel thanking the Board for their support in providing motor vehicle collision
information to the County of Elgin.
3. Julian Fantino, Commissioner, O.P.P., thanking the Board for the kind words
commending O.P.P. staff involved in the Bandido trial.
4. Steve Peters, M.P.P. Elgin-Middlesex-London, expressing his support to the Minister of
Transportation for 400 series highway bridge designations in memory of all fallen
officers.
5. Oscar Mosquera, Manager, Program Development Section, Ministry of Community
Safety and Correctional Services, providing funding amounts for:
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 53 of 405
Elgin Group Police Services Board 2 May 27,2010
a) Safer Communities - 1,000 Officers Partnership program of $48,472.90 for the
period October 1,2009 to March 31,2010.
b) Community Policing Partnerships (CPP) program of $9,797.25 for the period
October 1,2009 to March 31,2010.
c) R.l.D.E Grant Program of $14,006.16 for the 2009-2010 fiscal yeat.
6. Warden Vowel responding to request from Bill Turvey, President, Elgin County Farm
Safety Council, for County Council to address limited space on County road shoulders
and how vehicles passing slow moving farm machinery will be impacted.
7. Warden Vowel requesting that O.P.P. consider monitoring areas where vehicles are
passing slow-moving farm machinery on narrow road shoulders.
8. Jim Bundschuh, County Director of Financial Services, with Actual 2009 Policing Costs
information.
9. OAPSB Bulletin Board for March/April 2010.
Moved by Gunn
Seconded by Schaper
THAT Correspondence ltems #1-9 be received and filed.
- Carried.
Detachment Gommander's Report for the months of March and April 2010
Highlights outlined by lnspector Burke included: bringing the auxiliary unit up to speed;
officers' attendance at memorial service for fallen officers at Queen's Park and Ottawa; a
new chart was included regarding breakdown of general incidents in six regions of the
county; and March through April showed a decrease in break and enter incidents.
Moved by Gunn
Seconded by Schaper
THAT the Detachment Commander's Report for the months of March and April 2010 be
received and filed.
- Carried.
New Business
lnsurance Policy Revisited
McPhail requested clarification of coverage extended to two board members, not covered
by the province or councils they represent. There was discussion about what personal
home insurance covered. Gunn offered to review the homeowner insurance coverage and
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 54 of 405
Elgin Group Police Services Board May 27,2010
provisions in each of the provincial appointee's plans. McDonald will contact the insurer to
determine if a half-year policy could be purchased.
The rationale behind the decision to forego Board insurance was revisited: Cowan
insurance applies only if a Board member is sued above the limits of the member's current
homeowner policy; and, that as long as the Board member acts in good faith, then the
likelihood of an errors or omissions judgement against the member is highly remote.
Therefore, the Board determined that Cowan's insurance would likely not apply in this
event.
Moved by Schaper
Seconded by McPhail
THAT notice of motion was made for the next board meetíng regarding revisiting insurance
coverage and costs, especially for provincial appointees.
- Carried.
Disposal of Unclaimed Propertv
Burke requested and was provided with policy direction on disposal of unclaimed property.
The meeting was recessed for 15 minutes and reconvened at 3:05 p.m.
Superintendent John Cain, OPP Director of Operatíons, OPP Western Region
Headquarters, attended the Closed Meeting session.
Closed Meetinq
Moved by Gunn
Seconded by McPhail
THAT we do now proceed ln-Camera to discuss a personal matter about an identifiable
individual or individuals.
- Carried.
Cain updated the board on the recruitment process for a new inspector.
Cain addressed the Board regarding the recent operational review of the Elgin detachment
and reviewed recommendations made in the confidential report.
Moved by Schaper
Seconded by McPhail
THAT we do now rise without reporting at 4:35 p.m.
- Carried.
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 55 of 405
Elgin Group Police Services Board 4 May 27,2010
Adiournment
Moved by Gunn
Seconded by McPhail
THAT we do now adjourn at 4:36 p.m. to meet again on July 21,2010 at 2:00 p.m.
- Carried.
M. G. McDonald,
Secreta ry/Ad m i n istrato r.
Tom Marks,
Chair.
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 56 of 405
Minutesor C OG
ELGIN GROUP POLICE SERVICES BOARD
July 21,2010
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at 2:00 p.m. with the followíng in attendance:
Tom Marks, Chairperson
Doug Gunn, Board Member
Duncan McPhail, Board Member
lnspector Wayne Burke, OPP, Acting Elgin Detachment Commander
Dave Wallace, Regional lntelligence Coordinator, western region, OPP
Mark McDonald, Secretary/Administrator
Susan McConnell, County Administrative Services
Jenn Rasmussen, County Administrative Services
Regrets: Kathleen Schaper and John R. Wilson, Board Members
The Chair called the meeting to order at 2:00 p.m.
Adoption of Minutes
Moved by McPhail
Seconded by Gunn
THAT the minutes of the meeting held on May 27,2010 be adopted.
- Carried.
Disclosure of Pecuniarv lnterest - None.
Delegation
Darryl Spears, resident of Belmont, requesting greater police presence in Belmont.
Spears presented a petition on behalf of the 15 signees requesting the cooperation of the
Municipality of Central Elgin, Police Services Board and the OPP to have the intersection
of Kettle Creek Street and Landon Lane made a three-way stop to control speeding. He
also asked for the portable speed radar sign to be used at the intersection in future and an
increase in police presence, particularly on Friday and Sunday nights.
The chairperson said the issue was discussed at Central Elgin Council and is being
considered. Burke outlined a number of proactive steps police are taking, including having
members of the Belmont police committee ride along with officers while on duty. Spears
was thanked for bringing the issue to the attention of the board.
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 57 of 405
Elgin Group Police Services Board July 21,2010
Moved by McPhail
Seconded by Gunn
THAT the matter be referred to Burke for police follow-up with the understanding that the
Municipality of Central Elgin will discuss the request for stop signs since the involved
intersection lies within its boundaries and sphere of jurisdiction.
- Carried.
Gorrespondence
Correspondence (attached) :
1) Media release - New Commander at Elgin OPP.
2) Julian Fantino, OPP Commissioner, introducing semi-annual policing costs
reconciliation process. Warden Vowel thanking Board for their support in providing
motor vehicle collision information to the County of Elgin.
3) OAPSB Fall Seminar Sept. 30-Oct. 1,2010 registration information.
4) OAPSB Bulletin Board, June 2010.
Moved by Gunn
Seconded by McPhail
THAT Correspondence ltems #1 - 4 be received and filed.
- Carried.
Burke replaced page four of the report with updated statistics.
Highlights included:
Human Resources: lan Chappell is now the traffic staff sergeant for the western region of
the OPP; the new commander, Brad Fishleigh, starts August 2,2010;26 applications have
been received for the opening of staff sergeant; Tim Clark is the acting staff sergeant and
will be the point person for the lnternational Plowing Match; Sgt. Brian Chatfield retired
July 9; Cst. Paul Primeau is transferring out July 26; Sgt. Don Collins returns July 26; Cst
Jim Conrad from the Ontario Police College to join the detachment August 9th; Jade Petty
is this summer's marine student.
G8-G20 coverage by local OPP: Went well with full policing costs to be covered by the
federal government.
Auxiliary Unit: Two recruits are taking the course with graduation anticipated soon; it is
hoped the unit will be at full capacity by mid-fall.
Highlights: lt was noted deer collisions and fatalities were on the increase; vulnerable
record checks are continuing.
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 58 of 405
Elgin Group Police Services Board 3 July 21,2010
Burke thanked the board for their assistance and support over the last five months while
he was the acting commander. The chairperson thanked Burke for his work and wished
him continued success.
Moved by Gunn
Seconded by McPhail
THAT the Acting Detachment Commander's Report for the months of May and June 2010,
as revised, be received and filed; and the Board formally thanks lnspector Burke for his
cooperation and assistance during his work assignment in Elgin.
- Carried.
New Business
I nsurance Policy Revisited
A report provided by Frank Cowan lnsurance outlined costs of additional insurance
coverage regarding members. McDonald presented a report on behalf of the county's
director of financial services showing the budget can cover additional insurance costs, if
necessary. Gunn reminded members that Section 29 of the Police Services Act protects
members from personal liability and that no action or other proceeding for damages can be
brought against a member for any act done in good faith.
Moved by McPhail
Seconded by Gunn
THAT the recommendation that the cost for board member insurance coverage for the last
five months of 2010 could be contained by allocating budget from the development line
was deferred until the September 15 meeting.
- Carried.
(Media and visitor left meeting).
Closed Meetinq
Moved by McPhail
Seconded by Gunn
THAT we do now proceed at 2:50 p.m. for an In-Camera meeting to discuss a personal
matter about an identifiable individual or individuals.
- Carried.
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 59 of 405
Elgin Group Police Services Board
Moved by McPhail
Seconded by Gunn
That we do now rise without reporting.
- Carried.
New Business
July 21,2010
Burke reported on the renewal of the computer contract with Central Elgin in Belmont.
Burke will contact the municipality directly.
Adiournment
Moved by Gunn
Seconded by McPhail
THAT we do now adjourn at 3:18 p.m. to meet again on September 15, 2010 at 2:00 p.m.
- Carried.
M. G. McDonald,
Secretary/Ad m inistrator.
Tom Marks,
Chair.
Elgin Group Police Services Board minutes of meetings held May
27 and July 21, 2010.
Page 60 of 405
Oob
Bayham Harbourfront Committee
Minutes of Meeting
held at Municipal Office, 9344 Plank Road, Straffordville Ontario
August 3,2010
7:00 pm
Present: Brenda Martin, Ron Bradfield, Ron Flick, Ray Talbot, and Barry Wade
Regrets: HeituVogelsang, Craig Gregson, Doug Lester, Mark Taylor
Also Present: Kyle Kruger
Guests: Alan Montgomery,Ian Raven
1. Call to Order
The meeting was called to order.
2. Disclosure of Pecuniary Interest
None
3. Approval of Minutes
The July 27,2010 minutes were reviewed.
MOTION:
Moved by Ron Flick
Seconded by Ron Bradfield
That the Harbourfront Committee minutes of July 27,2010 be adopted as circulated.
Carried
4. Project Ojibwa Update/Discussion
Elgin Military Museum representatives Alan Montgomery and Ian Raven were in attendance
and provided some updates regarding Project Ojibwa. It was noted that the Bayham letter
regarding leasing of lands had been passed on to CAF, however no word has been received
back as yet. It was also noted that they are now beginning to look at other aspects and will
have their project engineers on-site shortly. As well, work with the municipality on dredging
requirements and other alternatives would start. It was highlighted that discussions have
indicated an 18 foot depth should not be required, but at most they are looking at a 14 foot
draft.
There was discussion regarding dredging requirements, processes, and approvals. It was
suggested that on-site discussions with the project engineer would clarifr the area required to
be dredged.
It was questioned if CAF funding would be available for dredging. Mr. Raven advised of the
CAF funding, noting that it is flexible, and may have some availability depending on overall
budgets. It was also questioned what timeframe is required. Mr. Raven noted the March 31,
2011 deadline for CAF funds.
It was further discussed that following meetings with the project engineers, there should be a
good outline of the depths and arearequired, and some indication of alternatives.
Bayham Harbourfront Committee minutes of meeting held August
3, 2010.
Page 61 of 405
The Committee ran through a general list of items to be considered and coordinated for the
project:
. Media contact - it was noted that for the municipality/committee, contact should be
coordinated with the municipal Administrator. Chamber of Commerce and Military
Museum contacts is up to those organizations.
. Fundraising literature - all will be prepared, distributed by the Military Museum, though
members could help with their distribution.
. Open House/Public Meeting - to be considered at later date
. Property Zoning- municipal staff to investigate
. LPRCA development permit - to be considered as development plans further developed
. Site Engineering - to be determined after meeting with project engineers
. Additional lands negotiations, permission to cross - municipal staff to make initial contact
for permission to cross
. Water/sewer services - to be determined as development plans further developed
. Dredging or alternatives - meeting with project engineers to determine depths/widths
required and preliminary alternatives (Ian Raven to advise staff of information).
Soundings to be obtained to begin determining arealqtarúities (Brenda Martin to contact
Mike Scruton to discuss). Estimates and coÍrmencement of approvals to follow, along
with possible tender process.
. Site development Details - to be determined
. Site Plan Agreement - to be determined
, Contact with Marine Museum - Military Museum representatives to meet with Museums
Bayham (Ron Bradfield to contact museums chairman to arrange).
5. Adjournment
MOTION:
Moved by Ray Talbot
Seconded by Ron Flick
That the Harbourfront Committee meeting of August 3,2010 be adjourned at 8:25 pm.
Canied
Note: Next meeting Tuesday August 17,2010 at 7:00 pm at the Municipal Offices.
Chairman Secretary Date
Bayham Harbourfront Committee minutes of meeting held August
3, 2010.
Page 62 of 405
-)
Eoa 3tÐP<
June 2010
Preparing Source Protection Plans
Municipal Role and Participation
The province has amended Ontario Regulation 287/07 to include requirements for the
preparation and implementation of source water protection plans under the Clean Water
Act. This document outlines the changes that may be of interest to municipalities.
Municipalities are already responsible for the delivery of municipal drinking water and
land use planning, and source protection builds on this work.
A key focus of the legislation is the preparation of locally-developed, collaborative,
science-based assessment reports and source protection plans.
Source Protection Plans
The source protection committees, who represent a range of interests within their local
watershed, must prepare source protection plans. These plans are designed to protect
existing and future sources of drinking water by creating a set of policies that help ensure
activities carried out near municipal wells and surface water intakes do not threaten the
quality of the drinking water supply.
Together, the Act and the regulation set out the requirements for preparing the source
water protection plans and enables new authorities to address threats to drinking water
sources.
The regulation:
o Sets out rules for the content of the plans, including signifrcant drinking water
threat policies and other optional policies, including:
. spills prevention policies along highways, railways and shipping lines; and
. education and outreach programs for other drinking water systems,
including non-municipal and private systems.
. Requires extensive consultations with municipalities during the preparation of the
plans
. Includes record-keeping requirements along with the preparation of an
explanatory document to accompany the plans
. Contains minimum training and qualifications requirements for the designated
off,rcialsl overseeing the implementation of risk management plans
' Affected municipalities may take on this role or delegate to conservation authorities or others.
DRINKINC, WATER
SıüRöÈ'þn-oî'ÉöïöN
Correspondence dated June 2010 regarding "Preparing Source
Protection Plans".
Page 63 of 405
¡ Identifies prescribed instruments (permits and other legal documents) that must
conform to the plans
o Requires regular reporting on the progress of implementing the plan
The regulation provides municipalities and source protection committees with important
new authorities to protect local drinking water supplies, including when:
. a municipality can elect to address significant drinking water threats through an
interim risk management plan in advance of source protection plan approval
. source protection committees can require municipally-developed risk
management plans to address threats to drinking water
. a significant threat to drinking water can be prohibited - this may only be used in
rare cases where management of the threat is not an option
. a local risk management official, with specifrc training and qualifications, will
have the authority to enforce aspects ofthe source protection plan
Role for Municipalities in the Source Protection Planning Process
Municipal input on policy development and draft plan policies will be an essential part of
the plan preparation process beginning in 2010 and continuing until plans are submitted
to the Minister of the Environment for approvalin2012.
Source protection committees must consult municipalities throughout the source
protection planning process including:
l. Notif,ing a municipality when the source protection committee begins preparing
the source protection plan. For example, source protection committees are
encouraged to make a presentation on source protection planning to
municipal council, if possible.
2. Pre-consultation - providing an opportunity for municipalities to give feedback
on policies before the draft plan is f,rnalized.
3. Giving municipalities at least 35 days to comment on the draft plan. A
minimum of one public meeting to get feedback will be held, and a copy of the
draft plan made available for public review. All comments received must be
considered during the preparation of theproposed plan.
4. Informing municipalities and the public thatthe proposed plan has been posted on
the Internet for review and comment. Municipalities will have at least 30 days
to provide feedback on the proposed plan before it is submitted to the Minister
for approval.
5. Providing an explanatory document with the draft and proposed source protection
plan, to show how the plan policies were developed and summarizing how
municipal and stakeholder comments, climate change considerations, and costs
affected the development of the policies in the plan. This document may aid in
the implementation of source protection plan policies.
DRINKIN6 WATER
Sıü[öÈ'þn-oî'É¿ïiöN
Correspondence dated June 2010 regarding "Preparing Source
Protection Plans".
Page 64 of 405
6. Posting the approved plan on the Internet and in any other manner that the source
protection committee considers appropriate.
Potentially affected municipalities will be notified if the Minister requests a hearing on
any matter related to a source protection plan.
The province will post notification of approved source protection plans on the
Environmental Registry website (www.ontario.calenvironmentalre gistry).
Source protection planning builds on the work that many municipalities are already doing
to protect drinking water. Municipalities have the opportunity to work with local
source protection committees to shape the policies intended to protect sources of
drinking water for their communities. In addition to holding one third of the membership
of source protection committees, municipalities may participate in the policy
development process by proposing and providing input on policies, and reviewing and
commenting on draft plans.
For more information please visit www.ontario.ca,/cleanwater.
DruNKIN6 WATER
SıüRöÈ'þh-oîËöïöN
Correspondence dated June 2010 regarding "Preparing Source
Protection Plans".
Page 65 of 405
Page 66 of 405
S
Stewardship Ontario
July L2,2010
Bayham, Municipality of
PO Box 160
Straffordville, ON
NOJ 1.Y0, CA
Thinking
beyond
the box
Gemma Zecchini
CEO, Stewardship Ontario
www.stewa rdsh iponta rio.ca
a
Glenda Gies
Executive Director, Waste Diversion Ontario
www.wdo.ca
;i
9¿r¿
RE:lndustry funding for Municipal Blue Box Recycling for 2010 Program Year
Dear Mayor and Members of Council:
Packaging and printed paper companies, represented by Stewardship Ontario, fulfilltheir responsibilities to
fund 50% of the net cost of the residential Blue Box recycling program by making cash payments to
municipalities on a quarterly basis. Stewardship Ontario and Waste Diversion Ontario (WDO) are pleased to
enclose the first quarterly payment for the 20L0 program year.
The total payments distributed to municipalities in this quarter exceed Ste m¡ll¡on. For the 2010 program
year, Stewardship Ontario will distribute a total of 565.6 million in cash to Ontario municipalities on behalf of
the companies that are responsible for packaging and printed paper under the Blue Box Program. This brings
the total cash payment from industry to municipalities to 5310.1- million since the program began in 2004.
ln addition to the direct cash payments, municipalities benefit from other linked support programs. The first
is "in-kind" advertising space made available annually by Ontario daily and community newspapers that are
members of the Canadian Newspaper Association and the Ontario Community Newspapers Association. ln
2OLO, these newspapers are made available St.+ mill¡on in advertising space, which has been allocated to
municipalities throughout the province. Since the launch of the program, advertising space valued at about
5tt m¡ll¡on has been dedicated to promoting local municipal waste diversion programs.
ln another linked program, Stewardship Ontario continues to work with municipalities to complete projects
that receive financial support under the Effectiveness and Efficiency (E&E) Fund and its successor, the
Continuous lmprovement Fund (ClF). These funds serve our shared interest in achieving continuous
improvements in the performance of Ontario's renowned Blue Box recycling system. By providing direct
support to municipalities for recycling and with the additional initiatives to help municipalities explore and
implement efficiency opportunities, municipaltaxpayers and consumers of printed papers and packaging
enjoy continued access to convenient recycling opportunities. To find out more about these programs, we
invite you to visit the websites shown below.
Sincerely,
Å*6b ær^d* 6,*
Correspondence dated July 12, 2010 from Stewardship Ontario
regarding "Industry Funding for Municipal Blue Box Recycling for
Page 67 of 405
Page 68 of 405
5
Caroliniarr (-.anada coalition: Collaborating tor a l-leralthy Ec.oregion R ¿: L G+ '''
Lake Erie Goastal Zone Program
lntroduction
The North Shore of Lake Erie is a 592 kilometre shorelinel
containing a diversity of ecosystems and rare species, along with
areas of urban and rural human settlement. The north shore of
Lake Erie, "Lake Erie's Carolinian Coast" is located within the
Carolinian Life Zone, a hotspot for biodiversity and home to many
species at risk (SAR) in southern Ontario. The coast is also home
to Canada's southernmost National Park, and a UNESCO World'-; Biosphere Reserve.
':-: The coastal zone represents a diverse area of southwestern
Ontario, with much natural, cultural, and historical heritage, and
attracts many residents and visitors for tourism and recreation
purposes. Much of the coastal zone is highly settled and developed
for human land uses. Public and private landowners have helped to---¡r .r ,, f "t
maintain the diversity of land uses in the area and have long acted as stewards of the coastal zone, but no comprehensive
strategy for the entire north shore of Lake Erie exists. The Lake Erie Coastal Zone Program aims to include the entire
coastal zone to promote ecological integrity and ecosystem health, provide understanding and awareness of species at
risk and habitats, and present new opportunities for tourism, recreation, and conservation. The development of a Lake
Erie Community Stewardship Trail Network and trail guide is one way to achieve these goals.
What is the Lake Erie Coastal Zone Program?
The Lake Erie Coastal Zone Program is a way for public and private partners to work together, to manage the coastal
zone in a way that allows for multiple land uses, recreation and tourism opportunities, and education and demonstration
areas, all while considering the ecological integrity and conservation of the coastal zone. One way to highlight the beauty
and significance of the coastalzone is through a Lake Erie Community Stewardship Trail Network.
With the aid of trail groups, public and private landowners, conservation groups, and all interested stakeholders, the basis
for a strong coastal zone trail for all partners can be identified. lmplementation of a suitable network will provide youth,
trail, and other groups with activities such as trail building, maintenance, and stewardship, as well as educational
opportunities. The important agricultural contributions of this highly productive zone can be highlighted through a Lake
Erie Community Stewardship Trail, as well as natural areas that provide sites for maintaining rare species, biodiversity and
valuable ecosystem services.
Why a Lake Erie Community Sfewardship Trail Network for the Coastal Zone?
Trails provide opportunities for recreation, conservation, and tourism, while promoting health and wellness and providing
educational and stewardship opportunities. Trails can highlight sites of agricultural, historical, or ecosystem significance,
and demonstrate points of interest in the diverse habitats of Lake Erie's Carolinian Coast. Businesses, historic sites, and
natural landscapes can all benefit from a thoughtfully placed trail. Since many excellent trail networks exist throughout
southwestern Ontario, the potential for creating a comprehensive coastal zone trail network by building on these existing
trails is immense.
Goals of the Coastal Zone Program
To develop a concept for a Lake Erie Community Stewardship Trail along the north shore of Lake Erie, and an
accompanying trail guide to highlight significant sites and species in the coastal zone
To connect rural and urban residents, and individual and group conservation and stewardship efforts along the
North Shore Lake Erie coastal zone, into a network of interconnected projects
To enhance ecological integrity, and conserve coastal ecosystems and Species at Risk in the CoastalZone of
Carolinian Canada
To enhance the enjoyment of coastal landscapes, and provide greater opportunities for access to and
understanding of rare species and habitats
Stay Connecfed with Carolinian Canada's Coasfa/ Network
www.carolinian org 519-433-7077 coast@carolirtian,org
Newsletter from Carolinian Canada Coalition regarding "Lake Erie
Coastal Zone Program".
Page 69 of 405
Carolinian Canada Coalition: Collaborating for a llealthy Ecoregion
Who should be involved in the Lake Erie Coastal Zone Program?
The most important participants in the Lake Erie Coastal Zone Program are the people who live, work,
and play in this area. However, this program and the dialogue it encourages are for everyone who cares
about Lake Erie's Carolinian Coast. lt is important that every sector of the coastal zone is represented, in order to
develop a concept for a trail that will be supported and maintained on the ground.
What is the Lake Erie Coastal Zone?
The coastal zone is a complex area, where terrestrial and aquatic ecosystems merge; one way to think of the coastal
zone is the area influenced by the climate of Lake Erie, and the vegetation that grows as a result of this climate. When
considering the coastal zone it is important to consider the entire Lake Erie watershed; with rivers as large as the
Grand River, which flows 300 kilometres through 38 municipalities before reaching Lake Erie, the Lake Erie watershed
is quite large. The actions that occur upstream in the watershed have impacts on Lake Erie and the coastal zone, and
the habitat corridors provided by the streams and rivers of the watershed provide important habitat for many species,
including species at risk.
History, Culture & Currenú Sfaúe of the Lake
Erie Coastal Zone
The coast has long been a popular area for human
settlement, inhabited for several thousand years by First
Nations, and by European settlers since the 17th century.
Events such as the War of 1812, and the long human
history in the area mean that the Lake Erie coast has many
sites of historic and cultural significance.
With a population of more than I million people living
nearby, and many more visiting each year, it is not
surprising that human activities have a large impact on the
coastal zone of Lake Erie. The Lake Erie coast has been
recognized as a key environment, and an area requiring
special attention since the 1970s. Like many other heavily
populated areas in Carolinian Canada, Canada's southern
coast is subject to stress from a variety of human activities,
including flshing,^recreation, and industry. Water pollution, global climate change, and invasive species are also issues
facing the region'.
Geology, Biology, & Ecology of the North Sfiore Lake Erie Coastal Zone
The north shore of Lake Erie contains three prominent and ecologically unique peninsulas, Point Pelee,
Rondeau, and Long Point. These peninsulas are areas of gand, forest, marsh and wildlife, not otherwise found in the
urban and agricultural landscapes of southern Ontario'. The peninsulas are visible examples of the natural
geomorphologic processes that have shaped the north shore of Lake Erie, including erosion, deposition, wave and
wind action.
Located in the Carolinian Life Zone, the coastal zone of Lake Erie contains species and ecosystems found nowhere
else in Canada. A number of sites along the Lake Erie coast have been identifìed as priority sites for the conservation
of biodiversity, including the Point Pelee Greater Park Ecosystem, and the Dunnville Marshes.
' NRCAN Natural Resources Canada. 2007. The Atlas of Canada Retrieved online from http://atlas.nrcan.gc.cais¡te/english/learningresources/facts/
coastline.html#c6 Previous Source: Coordinated Great Lakes Physical Data. 1977 . Cornwall, Ontario: Coordinating Committee on Great Lakes
Basic Hydraulic and Hydrologic Data
' NURC National Undersea Research Center for the North Atlantic and Great Lakes. No date. Laurentian Great Lakes, Accessed June 22 20O9.
Available online at http://www.nurc.uconn.edu/abouUgrtlakes.htm
o Heffernan, S. and J. G. Nelson. 1979. Land Use History, Vegetation and Planning for Long Point, Rondeau, and Point Pelee Peninsulas, Lake
Erie. Contact 1l (1): 53-79.
Carolinian Canada Coatition (CCC). 2009. Author: M. thrig. This factsheet is the 1"t n a ser¡es about the Carolinian Canada
Coastal Zone Program. Obtain copies & other publications from CCC at www.carolinian.orq or 519-433-7077,
Stay Connected with Carolinian Canada's Coastal Network
www"carolinian.org 519-433-7077 coast@carolinian.org
Stretchíng from Toronto to Windsor, the Carolínion Life Zone of southwestern Ontario is among North America's most vibrant and frogile
ecoregions. Carolinian Canqda Coolition (CCC) brings together diverse sectors, people ond governments to collaboratively steword
southwestern Ontorio's unique habitat network, green infrastructure to support thriving wild and humon communities in harmony for
generations. EXPLORE CAROLINIAN CANADA dt www.corolinian.org 519-433-7077 (Canadion Registered Charity 83559 4722 RR0001)
Newsletter from Carolinian Canada Coalition regarding "Lake Erie
Coastal Zone Program".
Page 70 of 405
Carolinian Canada Coalition: Collaborating for a Healthy Ecoregion
Following the launch of Carolinian Canada
Coalition's new Coastal Zone Program at our
"Caring for Our Coast" Forum in October
2009, the next steps in developing a Lake Erie
Coastal Stewardship Trail are underway.
ln 2010, the CCC Coastal Team will be
carrying out background research, holding
local workshops from Essex to Niagara and
expanding the Coastal Network. Our 3 year
goal is to complete a trail plan that reflects
input from diverse communities, highlights
Lake Erie's natural coastal heritage and points
the way to on-the-ground implementation
through local partnerships.
Throughout Ontario, trails strengthen our
On the trailto the tip of southernmost maintand Canada at Point connection to nature, attract tourism, protect
Pelee NationalPark air and water, help rare species and create
healthy communities. Based on forum conversations with the Bruce Trail Conservancy, the Waterfront
Regeneration Trust, Hike Ontario and the Ontario Trails Council it's clear that trails are important to
Ontarians!
The north shore of Lake Erie and the beauty of Carolinian Canada are waiting to be showcased through a
Lake Erie Coastal Stewardship Trail. Your participation as a landowner, trail group, municipality,
stewardship group, business or volunteer is welcome. Whether you are interested in birding, agro-tourism,
habitat restoration or other aspects of the coast - stay connected by joining our Coastal Network.
Caring for Our Coasú Forum 2009: Some Preliminary Results
What is the Lake Erie Stewardship Trail Vision?
To develop our concept, we want to know what a Lake Erie Coastal Stewardship Trail means to you. Here
are some of your responses:
"A stewardship trail network protects, restores and interprets significant habitat and
enhances stewardship for aquatic and terrestrial species at risk."
"A connected nature/culture linear access with many convenient access points with
opportunities to learn, enjoy & experience Lake Erie Coastal Features."
"A nature trail that contains rare specíes, cultural, spiritual, & physical enjoyment. Also should allow people to
connect & engage with nature. Creative perspective on the environment."
"A designated route (roadside, roadway trail) that attracts motorists, cyclists and pedestrians from
Fort Erie to Windsor within 1Okm of the shoreline featurino examoles of imoortant natural Dlaces."
I*l 8ã'I"i" 8il?i".r! >ì Ontario
Next Súeps Towards a
Lake Erie Coastal Súewa rdship Trail
Stay Connected with Carolinian Canada's Coastal Network
www.carolinian.org 519-433-7077 coast@carolinian.org
Newsletter from Carolinian Canada Coalition regarding "Lake Erie
Coastal Zone Program".
Page 71 of 405
Carolinian Canada Coalition: Collaborating for a Healthy Ecoregion
What are the Besú Practices for a Súeu¡ardship Trail?
We asked forum participants to tell us what the "Best Practices" for a Stewardship Trail should be. Some of
the ideas that were repeated throughout the forum were:
1. Protect and enhance natural and cultural heritage
2. Provide good access for all users and all abilities
3. Make it enjoyable for tourism, with vistas
4. Provide research opportunities
5. lnspire and facilitate stewardship
6. Sustainable funding and governance
7. Meaningful educational component, including about
the landscape and the historical land use
8. Community support for the life of the trail
9. lnvolve, engage and empower youth
10. Demonstrate and engender respect for landowners,
flora and fauna, other users
Mapping a Community Sfewards hip Trail
With so many conservation and trail experts in the room, we wondered what the Lake Erie Coastal
Stewardship Trail could encompass. Here were some of the suggestions:
Existinq Features: Conservation Farm Award Winners; Heritage Villages; Township Museums; Local Food
Networks; Localwineries, Farmers and Corporations who are environmentally sustainable; Provincial parks;
National parks; Municipal parks; Conservatíon Areas; Signature Sites;Accommodations; Campgrounds;
Birding sites; lnterpretive Centres; Wind farms; Lake Erie lslands;Town Centres; Beaches & CoastalAreas
Potential Linkaoes: Ravine systems; Trail systems e.g. Trans Canada Trail, Municipal, Volunteer Trail
Systems; "Blue" trails (water trails); Abandoned Railways; Historic Routesl Lakeshore roads
Opportu nities to Build Partnerships
Workshop participants provided exciting updates about their own projects, many of which can be linked by
the Lake Erie Coastal Stewardship Trail. lt's clear that the coastal zone has diverse natural, cultural and
historical heritage, currently stewarded by many dedicated groups and individuals, which could be
highlighted along a Lake Erie Coastal Stewardship Trail. Visit our virtual workshop and meet some of our
diverse Coastal Network members at www.carolinian.orq.
How Do I Get Involved?
Local workshops will take place along the Lake Erie Coast over the next 3 years. Notices will be sent to our
Coastal Network by email. You can join for free. Tell us about your project that could be linked the trail,
Beyond the Coast
The concept of a Stewardship Trail can be applied to other areas in Carolinian Canada and beyond. We are
aiming for an innovative, ecologically-appropriate model, so we'd like to hear of other examples, existing or
in development. Let us know about your project.
Carolinian Canada Coatition (CCC). 2OOg. Author: M. thrig. This factsheet is the /d rn a sezes about the Carotinian Canada Coastal
Zone Program. Obtain copies & other publications from CCC at www.carolinian.oro or 519-433-7077.
Stay Connected with Carolinian Canada's Coastal Network
www.carolinian.org 519-433-7077 coast@carolinian.org
Stretching from Toronto to Windsor, the Corolinion Life Zone of southwestern Ontario is omong North Americq's most vibront and fragile
ecoregions. Carolinian Conodo Coqlition (CCC) brings together diverse sectors, people ond governments to colloborotively steword
southwestern Ontqrio's uníque habitot network, green infrostructure to support thriving wild and humon communities in hormony for
generations. EXPLORE CAROUNIAN CANADA at www.corolinian.org 519-433-7077 (Conadian Registered Charity 83559 4722 RR0001,)
Newsletter from Carolinian Canada Coalition regarding "Lake Erie
Coastal Zone Program".
Page 72 of 405
/"1
CORPORATION OF THE MTJNICIPALITY OF BAYTIAM
STAF'F REPORT
TO: Mayor and Members of Council DATE: August 6,2010
FROM: Planning CoordinatorlDeputy Clerk FILE: DLZ.09ELIZ
SUBJECT: MacNeil Subdivision Port Burwell NUMBERzD20I0-24
Subdivision Agreement
Purpose
To consider a Subdivision Agreement for the MacNeil Subdivision Port Burwell.
Background
Jo-Lynn Pt. Burwell Inc., the owner of the MacNeil Subdivision on Elizabeth Street in Port Burwell,
wishes to enter into a subdivision agreement with the municipality. Council approved a Pre-Servicing
Agreement on June 77,2010 to permit the construction and installation of certain services in advance
of the execution of a subdivision agreement and registration of a plan of subdivision.
Current Status
On-site construction of the water and sewer services is just about complete. The owner intends to
proceed with the continued development of MacNeil Court, Phase l, in October through to the surtmer
of 2012. It is estimated that Charles Court, Phase 2,will coÍlmence further development in the
sunrmer of 2015 through to 2017. The agreement included the estimated time lines. This Agreement
formalizes the scope of the intended works and the two-phase development.
Staff Comments
Bayham has not had a subdivision development in many years so staffhave prepared an updated
subdivision agreement based on examples from various municipalities with our own specific municipal
needs in mind. Discussions took place with the property owner/developer and the resulting agreement
is presented for Council's consideration.
Financial securities were collected relating to the previously approved Pre-Servicing Agreement.
Further securities will be collected with the amount based on the remaining works to be done.
Affachments
l. Draft By-law 2010-084 with Subdivision Agreement attached as Schedule".L"
Strategic Plan Goal(s)
Goal# 2 Ensure reliable, well-maintained and secure infrastructure.
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
*TIIAT Staff ReportD2010-24 regarding a subdivision agreement with Jo-Lynn Pt. Burwell Inc.
be received;
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
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Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
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TIIE CORPORÁ,TION OF TIIE
MIJMCIPALITY OF BAYIIAM
BY-LAW NO.2010 - 084
BEING A BY-LAW TO AUTHORZE THE SIGNING OF A
SUBDIVISION AGREEMENT BETWEEN
JO-LYNN PT. BURWELL INC. AND THE CORPORATION
OF THE MUNICIPALITY OF BAYHAM, TO PROVIDE FORTHEDEVELOPMENT
OF A PLAN OF SUBDIVISION, KNOWN AS THE MACNEIL SUBDIVISION,
VILLAGE OF PORTBURIilELL, MUNICIPALITY OF BAYHAM.
THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
HEREBY ENACTS AS FOLLOWS:
l. THAT the agreement affixed hereto as Schedule "Á.", being a subdivision
agreernent with Jo-Lynn Pt. Burwell lnc., is hereby approved and the Mayor
and Clerk are hereby authorized and di¡ected to execute the same.
2. THAT the agreement is to be registered at the Land Registry Office.
READ A First and Second time this _ day of , 2010.
READ A Third time and finally passed this _ day of . 2010.
MAYOR
CLERK
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Schedule "A" to By-Law No. 2010-084
THIS SUBDIVISION AGREEMENT made in triplicate this
B E TWEEN:
day of 2010.
JO-LYNN PT. BURWELL INC.
Hereinafter called the "O'WNER OR SUBDIVIDER"
OFTHEFIRSTPART
AND:
THE CORPORATION OF THE MTJNICIPALITY OF
BAYHAM
Hereinafter called the *CORPORATION"
OFTHE SECONDPART
'WHEREAS, the Owner or Subdivider proposes to subdivide and register a Plan of
Subdivision on property described as Plan 30 Unnumbered Block 2,being PART 2 on
Plan llR-4369, Municþality of Bayham, County of Elgin; the said proposed Plan of
Subdivision, being appended as Schedule "A" to this Agreement;
AND WHEREAS, this Agreement has been made as a condition of approval by the
Minisûy of Municipal Atrain and Housing of the Owner's or Subdivider's proposed Plan
of Subdivision, MMAH File # 3,t-T-88007, named MacNeil Subdivision;
AND WHEREAS, the Owner or Subdivider, has agreed with the Corporation to comply
with their requirernents with respect to the providing of services for the lands proposed to
be subdivided and other matters hereinafter set forth;
NOW THEREFORE, The Parties hereþ in consideration of other good and valuable
consideration and the zum of Two ($2.00) Dollars, of lawful money of Canada, by each
to the other paid (the receipt whereof is hereby by each acknowledged), covenant and
agree with the other as follows:
I. DEFINITIONS:
(a) "Owner or Subdivider" shall include the applicant for the approval of a
Plan of Subdivision, and the registered orilner or owneIs in fee simple of
the land for which the zubdivision is proposed and/or their respective
heirs, executors, administrators and assigrrs, and in addition to its accepted
meaning shall mean and include an individual, an association, a
partnership, or an incorporated company, and wherever the singular is
used herein, it shall be construed as including the plural.
(b) "Council" shall mean the Municipal Council of the Corporation.
(c) "Enginee,r" shall mean the Engineer of the Corporation and/or any zuch
Engineer(s) as may be duly authorized and appointed by the Corporation.
2. SCOPEOFAGREEMENT
The Owner or Subdivider agrees to complete at his own expense and in a good
and wo¡kmanlike manner, for the Corporation, all the municipal services as
hereinafter set forth to the satisfaction of the Corporation and to complete,
perforrn, or make payment for such other matter as may be provided for herein.
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CONSULTING ENGINEERS
(a) The Owner or Subdivider agrees to retain a Professional Engineer as the
Consulting Engineer of the Owner or Subdivider, to carry out all the
necessary engineering and supenrise the work required to be done for the
development ofthe subdivision. Such Consulting Engineer or a successor
thereto, shall continue to be retained until the work provided for in this
agreement is completed and formally accepted by the Corporation.
O) The Owner or Subdivider agrees that in the preparation of contract plans
and specifications, the following procedure will be followed by the
Consulting Engineer:
(Ð Desigr all the works covered by this Agreement.
(iÐ Prepare plans, profiles and specifications for the said works and to
submit detailed plans, profiles and specifications to the
Corporation for approval prior to the installation ofsuch works.
(iii) Obtain, in conjunction with the Corporation, all the necessary
approvals required prior to the construction of such works.
(iv) Obtain the approval of the Corporation, for the Contracto(s) for
the said works.
(v) Provide full time inspections during the construction of
underground services and part time inspections as necessary for the
su¡face work.
(vi) Maintain all records of construction ofthe said works.
(viÐ Supply to the Corporation mylar reproductions of all the works as
constructed by the Contractor. The drawings shall be to the scale
or scales established by the Corporation's Engineer.
(viii) On completion of construction of the said works, to supply the
Corporation with a certificate that the execution of the said works
was in accordance with the approved plans and specifications.
This certificate will not be valid until signed by the Corporation,
and the Corporation's Engineer.
(ix) Supervise the construction of any remedial work required by the
Corporation.
(c) The Owner or Subdivider agrees with the Corporation that no public
services will be installed prior to receiving, in writing, approval of the
detailed plans and specifications by the Corporation.
LIENS
The Owner or Subdivider shall cause to be discharged any lien registered and/or
filed with the Corporation, pursuant to the Construction Lien lc¿ R.S.O. 1990,
(Ontario) as amended, in respect to any of the works undertaken by the Owner or
Subdivider. The Owner or Subdivider shall pay any legal costs, fees and
disbursements howsoever incurred by the Corporation, in connection with any
such lien, whether or not there are reasonable grounds for registration ofthe lien
by the lien claimant. In the event the Owner or Subdivider fails to discharge any
such lien or fails to pay any such cost fees and disbursements, incurred by the
Corporation in connection with such lien, the Corporation may make
arrangements to discharge the lien by taking such actions as it see fits, acting in its
sole discretion. If the Owner or Subdivider fails to reimburse the Corporation in
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connection with any costs incurred, pursuant to this paragraph, the Corporation
shall have the right to realize on the Performance Guarantee provided by the
Owner or Subdivider under paragraph 17 of this Agreement.
EASEMENTS
Upon completion and acceptance of the Plan of Subdivision, the Owner or
Subdivider shall:
(Ð dedicate all road allowances shown on the Plan, as Public Highways;
(iD provide the Corporation with such rights and easements as it may require
for sanitary sewers, storm sewers, storm drainage, water mains and other
utility purposes;
(iiÐ provide Hydro One, Eastlink (Amtplecom) Inc. and Natural Resource
Gas with such easements as each of them may require for hydro,
telephone, and television cable and natural gas utility purposes.
Any such transfer, pwsuant to (i) above, shall be in fee simple and for nominal
consideration (i.e. One ($1.00) Dollar), in a form satisfactory to the Corporation's
Solicitor, and title to such lands shall be good and free from all liens and
encumbrances.
The rights and easements granted pursuant to (ii) and (iii) above, shall be for
nominal consideration (i.e. One ($1.00) Dollar), in a form satisfactory to the
Grantee's Solicitor, and the title to lands over which the rights and easements are
granted, shall be good and free from liens and encumbrances and ifrequired by
the Grantee's Solicitor, the consent of the Committee of AdjusÍnent, to such
rights and easements shall be obtained by the Owner or Subdivider.
The Owner or SuMivider, agrees that forthwith, after registration of any transfers
oftitle, pursuarit to (i) above, and any grant ofrights and easements, pursuant to
(ii) and (iii) above, it shall provide to the Transferee's Solicitor or Grantee's
Solicitor, a Certificate of Opinion of Title of the lands in respect of which such
transfer and rights and easements are granted, in a form satisfactory to the
Transferee's or Grantee's Solicitor, such Certificate or Opinion to be given by a
Solicitor authorized to practice Law in the Province ofOnta¡io.
The Owner or Subdivider agrees to provide the Corporation with a mylar copy of
the reference or sr¡rvey plan designating the lands in respect of which such
transfers oftitle and grants or rights and easements are given.
The lands to be transfened and the lands over which rights and easements a¡e to
be given, pursuant to Section 5 and (i) (ii) and iii) above, shall, on the registration
ofthe Plaru be in a clean and tidy condition, graded as required, and ifnecessary,
stabilized against erosion. After such lands or such rights and easements are so
transferred, the Owner or Subdivider shall not use or permit the use of such lands
for the storing of topsoil or any excavated material or equipment except with the
written consent of the Corporation, and in the event of default, the Corporation,
after giving the Owner or Subdivider such notice as it considers reasonable, may
remove such soil, material or equipment and the cost thereof shall be paid by the
Owner or Subdivider to the Corporation.
SANITARY SEIVERS
The Owner or Subdivider agrees to construct a complete sanitary ser¡/er system,
including manholes. This system will service all the lands on the said Plan of
Subdivision, according to designs approved by the Corporation, and according to
the specifications of the Corporation's Engineer in effect at the date of
construction thereof, and the Owner or Subdivider shall maintain them including
clearing any blockage until they are formally accepted by the Corporation.
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Such sewer system shall be constructed to an outlet or outlets according to designs
approved by the Corporation and shall be ofsufficient size, depth and at locations
within the limits of the subdivision, or an adjacent road allowance, to service t}re
subdivision and lands outside the subdivision, which, in the opinion of the
Corporation, will require their use as trunk outlets.
The Corporation may consent to or authorize connection into the sanitary sewer
system but such connection shall not constitute acceptance ofthe sewer system by
the Corporation.
STORM SE\A/ERS
(a) The Owner or Subdivider agrees to construct a complete storn sewer
system or systems, including storm connections to the street line where
required, in the opinion ofthe Corporation, and catchbasins and leads to
service all the lands in the said Plan of Subdivision, and adjacent road
allowances, according to designs approved by the Corporation, and
according to the specifications of the Corporation, in effect at the date
hereof, and the Owner or Subdivider shall maintain them, including
clearing any blockages until they are formally accepted by the
Corporation. Such sewers shall be constructed to an outlet or outlets
according to designs approved by the Corporation and shall be of
suffrcient size, depth and at locations within the limits of the subdivision
or on adjacent road allowances, to service the subdivision, and any lands
adjacent to the subdivision, which, in the opinion of the Corporation will
require their use as trunk outlets. The Corporation may connect or
authorize connection into them but such connection shall not constitute
acceptance of the sewer system or systems by the Corporation.
(b) The Owner or Subdivider agrees, at its expense, to constuct and the
Corporation to maintain a stormwater management system which is
approved by all regulating agencies and which provides an adequate
stormwater management system for all lands within the Plan.
(c) Storm water retention pond shall be fenced and accessible for
maintenance. The fence for storm water retention ponds shall be a
minimum height of 1.5 metre (5 feet) to prohibit the general public access.
ROADS_PAVED
The Owner or Subdivider agrees to construct all the roads as shown, on the said
Plan of Subdivision, according to the specifications for paved roads of the
Corporation in effect at the date hereof and to maintain them until they are
formally accepted by the Corporation. The specifications for boulevard grading
shall apply to existing streets adjacent to the said Plan ofSubdivision.
ROAD GRADES. ETC.
(a) Before actual construction begins proof must be fumished by the Owner or
Sutdivider or his/her agents that the road grades have been approved by
the Engineer in order that the watermains and appurtenances will be laid to
the proper grade.
(b) When, in the written opinion of the Corporation, it is necessary to change
the said road grades the Owner or Subdivider agrees to grade the road to
sub-grade in the manner and at the time stipulated by the Corporation in
accordance with the specifications ofthe Corporation, and to restore the
streets to their original condition prior to the change in the grade.
9.
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10.
(c) GRADE
The Owner or Subdivider agrees to grade, to the Corporation's
specif,rcations, to the full width, all road allowances as shown on the said
Plan ofSubdivision, prior to the installation or construction ofthe relevant
municipal services provided for herein. The Owner or Subdivider further
agrees to keep the boulevards clear and free of all materials and
obstructions which might interfere with the installation of electric,
telephone, gÍu¡ or other utilities. The Owner or Subdivider will be
responsible for any change in grade of any street up to 150 feet from the
proposed Plan ofsubdivision where the change is reasonably necessary to
service a street within the subdivision.
CURBS AND GUTTERS
The Owner or Subdivider agrees to construct curbs and gutters on all the streets as
shown on the said Plan of Subdivision and on all existing streets adjacent to the
said Plan of Subdivision, subject to Section 9 (a) ofthis agreement, according to
the specifications of the Corporation in effect at the date hereof, and to maintain
them until they are formally acceped by the Corporation. If any curb depressions
are not located correctly with respect to a driveway, fte Owner or Subdivider
shall construct a curb depression in the correct location and replace the original
according to the said specihcations.
SIDEWALKS
The Owner or Subdivider agrees to construct sidewalks on one side of MacNeil
Court (Phase l) and one side of Charles Court (Phase 2) in the time specified in
Schedule 'B', ı shown on the said Plan of SuMivision according to the
specifications of the Corporation, in effect at the date hereof, and to maintain
them until they are formally accepted by the Corporation.
Iù/ATERMAINS
The Owner or Subdivider hereby agrees to construct a complete watermain
system at his/her own expense, including shut-offvalves, hydrants, water service
connections and all appurtenances to the street line to service all lands in the said
Plan of Subdivision, according to specifications which are in effect at the time of
the installation of the system and not necessarily those in effect at the time of this
Agreement and the Owner or Subdivider shall maintain them until they are
formally accepted by the Corporation. AII watermain systems shall be of
suffrcient size, deptl¡ and location to adequately service the lands within the
subdivision, in the opinion of the Corporation. Where it is necessary to extend any
system within the suMivision, to the existing watermain system, outside the
subdivision, including adjacent subdivisions, the size, depth, and location ofthe
extension must be acceptable to the Corporation. Oversizing is to be negotiated,
but 6 inch and 8 inch watermains are not to be considered as oversized.
The Corporation may connect or authorize connection into the watermain system
but such connection shall not constitute acceptance ofthe watermain system by
the Corporation.
The Owner or Subdivider agrees that the installation will be made within the Time
Limits specified in Schedule "B" attached hereto.
All Plans relating to the installation of watermains, appurtenances and services
must be submitted to the Corporation for approval along with copies of the
application submitted to the Minisûy of the Environment and Energy for thei¡
approval. Before beginning any of the work, written evidence must be filed with
the Corporation that the approval of the Ministry of the Environment and Energy
has been obtained.
I l.
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13. LOT GRADING. SODDING. LANDSCAPING
(a) The Owner or Subdivider agrees to grade, provide top soil and sod the
portion ofthe street allowances lying between the front property line of
lots and the curb save and except any portion of the street allowance
within the driveway.
The Owner or Subdivider shall sod all front yards of each of the lots
except for paved or planted areas, upon the completion ofthe construction
of dwelling thereon. The Manager of Public Works must approve any
exception to this requirement in writing. Said sodding must be in
conformity with the grading control plan as set out on Schedule 'D'
attached hereto.
(b) Before house construction proceeds beyond the basement level, the
Consulting Engineer or an Onta¡io Land Surveyor shall provide the
Corporation with a certificate confirrning the foundations are:
(Ð in conformity with the footing and top of foundation wall
elevations, shown on tïe approved Grading Plan;
(iÐ sited entirely on the correct lot and conforms to the applicable
Zonng By-Law. Site surveys are to be attached to the certificate.
(Field notes in lieu of a siting survey will be accepted at this time
to allow construction to proceed.)
Certification of foundation elevations by the Consulting Engineer or
Ontario Land Surveyor shall be taken to m€an conformity with the
approved Grading Plan with a tolerance of 150 mm., and will include
verification of top of foundation wall, any steps in the foundation (if
applicable) and the garage sill.
Non-conformance to either siting or foundation elevations shall be brought
to the Corporation's attention for fi¡rther direction, prior to proceeding
with any further construction.
The Consulting Engineer or Ontario Land Surveyor shall then provide the
Corporation with preliminary lot certificates advising that the lot grading
conforms to the approved Grading Plan and is approved for sodding or
seeding.
Prior to the release of any lot grading conditions of this Subdivision
Agreement the Consulting Engineer or Ontario Land Surveyor, shall
provide final certification to the Corporation in the form of as-built
elevations on the Grading Plan in acco¡dance with the approved Pla¡r of
Subdivision.
(c) Upon the elevations and grades being established in accordance with this
Agreement, the Owner or Subdivider, shall thereafter, maintain the same
for so long as the Owner or Subdivider is the registered owner ofthe lot.
The Parties agree that the Lot Grading Plan, attached hereto, and marked
as Schedule "D" is a photographically reduced and un-initialled copy of
the Lot Grading Plan, initialled by the parties on the execution of this
Agreement and that such initialled Plan forms part of this Agreement.
The Parties further agree that in the event that any part or pafs of
Schedule "D", are illegible or conflict with the initialled Plan from which
it was made, the initialled Plan shall prevail.
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(d) If, in the opinion of the Corporation, the Owner or Subdivider has at any
time during which the Owner or Subdivider is the registered owner of any
lot within the Plan of Subdivision failed to establish or maintain any such
grade or elevation as required by Paragraph 13 (c), the Corporation, may,
after giving such notice to the Owner or Subdivider, as the case may be,
enter and re-enter from time to time upon such lot with equipment,
machinery, sod and fill, and do such works and remove anything from the
lot as in the Corporation's opinion, may be necessa¡y to remedy such
default, and the costs thereof, shall be paid by the Owner or Subdivider, to
the Corporation.
(e) Where the Owner or Subdivider has sold a lot within the Plan of
Subdivision, and in the opinion of the Corporation, the Owner or
Subdivider, or the subsequent owner has, at any time, failed to establish or
maintain any grade or elevation required to be established or maintained
by paragraph 13 (c), the Corporation ma¡ after giving such notice to the
subsequent Owner or Subdivider, as the case may be, enter and re-enter
from time to time upon such lot with equipment, machinery, sod and fill
and do such works and remove anything from the lot as in the
Corporation's opinion may be necessary to remedy such default and the
costs thereof, shall be paid by the subsequent Owner or Subdivider, to the
Corporation, and ifno lots a¡e sold, it shall constitute a lien on the lot and
interest shall be payable on the amount thereof at the rate of Fifteen
percent (l5Y) per annum, commencing Fifteen (15) days after the mailing
of the statement to the subsequent Owner or Subdivider, at hiVher last
known address.
STORM WATER MANAGEMENT
A final Stormwater Management repof is to be submitted to the Municipality
and affected lands deeded to the municipality for future maintenance.
ADMINISTRATION AND INSPECTION COSTS
(a) The Owner or Subdivider agrees to pay to the Corporation all
administrative costs incurred in connection with this Agreement, including
legal and engineering costs.
(b) All of the underground works installed shall be constucted and installed
under the supervision of inspectors approved by the Corporation. The
Owner or Subdivider hereby agrees to pay all accounts ofthe Corporation
in connection with the services of the said Inspectors. No work specified
in the Agreement or in the specifications shall be carried out unless there
is an inspector to ensure that all work is being completed in accordance
with specifications approved by the Corporation.
FINANCIAL PAYMENTS _ CAPITAL CIIARGES
Except as expressly provided in this Agreement, the charges payable pr¡¡suant to
this Paragraph 16 shall be payable by the Owner or Subdivider as specified.
(a) PARKLANDDEDICATIONFEE
The Owner or Subdivider shall provide parkland dedication in the form of
cash-in-lieu $500.00 per lot. This value is to be $7500.00 for Phase I with
15 lots (14 lots on MacNeil plus one lot on Charles where existing
dwelling is situated) and $7000.00 for Phase 2 with remaining 14 lots and
shall be collected prior to the registration of each Phase of the plan of
subdivision.
(b) STREET LIGHTING
16.
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The Owner or Subdivider shall be responsible for any costs associated
with street light installation. The Corporation shall determine the type,
number and location of the said streetlights and be provided with a
streetlight layout. All streetlighting shall be activated prior to the issuance
of the first occupancy permit.
(c) ELECTzuCALDISTRIBUTIONSYSTEM
The Owner or Subdivider hereby agrees to construçt a complete electrical
system at his/her expense including all switches, junction boxes,
transformers, wire, hydro service connections, and appurtenances, to the
street line to service all lands in the said Plan of Subdivision, according to
designs approved by Hydro One and according to its specifications which
are in effect at the time of the installation ofthe system and not necessarily
those in effect at the time of this Agreement and to maintain them until
they are formally accepted by Hydro One. Hydro One reserves the right to
do the work and the Owner or Subdivider shall pay the total cost. The
electrical system within the subdivision, shall be of sufficient size, depth
and at a location to adequately service, in the opinion ofHydro One, the
subdivision of any lands serviced through it and where it is necessary to
extend the system within the subdivision, to the existing system, outside
the suMivision, and any adjacent subdivisions, the size, depth and location
of the extension must be acceptable to Hydro One.
Hydro One may connect or authorize the connection of the electrical
system but the connection shall not constitute acceptance of the electrical
system by Hydro One.
All plans relating to the installation of the electrical system, appurtenances
and services must be submitted to Hydro One for approval along with
evidence that any variances from their standa¡ds are acceptable by the
Municipal Electric Association.
(d) LoT FRONTAGE ANp CONNECTION CHARGES
(Ð The Owner or Subdivider acknowledges and will be responsible
for the payment of the Corporation's Lot Frontage and Connection
Charges as established by the Corporation and CPI adjusted
annually. Such payment shall be made at the time of the issuance
of a building permit.
LIABILITY INSURANCE
Before commencing any of the work provided for herein, the Owner or
Subdivider, shall supply the Corporation with a Liability Insurance Policy in the
amount of Five Million ($5,000,000) Dollars, and in a forrn satisfactory to the
Corporation, indemnif,ing the Corporation, and their agents from any loss arising
from claims for damages, injury or otherwise in connection with the work done by
or on behalf of the Owner or Subdivider. In the event any renewal premium is not
paid, the Corporation, in order to prevent the lapse of such liability insurance
policy, may pay the renewal premium or premiums and the Owner or Subdivider,
agrees to pay the cost of such renewal or renewals within Fourteen (14) days of
the account therefore being rendered by the Corporation.
The Owner or Subdivider shall provide written notice to the Corporation of the
cancellation of the liability insu¡ance policy, Twenty-One (21) days before the
cancellation is to come into effect.
PERFORMANCE GUARANTEE18.
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(a) As security for the construction and installation of services required by
this Agreement, and prior to the release of the Plarì of Subdivision, for
registration, the Owner or Subdivider, shall supply the Corporation with
security for performance and completion of all works required by this
Agreement, in an amount which is Seventy-Five per cent (75o/o) of the
estimated cost of the works, as set out in Schedule "C", in the form of an
Irrevocable Letter of Credit, from a cha¡tered bank or other financial
institution, satisfactory to the Corporation, expressed to be pursuant to this
Agreement, and payable to the Corporation at any time or in part, from
time to time, upon written notice from the Corporation, that the Owner or
Subdivider, is in default under this Agreement.
The said security shall be for the period of time set forth in Schedule "B"
for the completion ofthe works.
(b) The Owner or Subdivider agrees with the Corporation that after Fifty
percent (50%) of the said works are completed, to the satisfaction of the
Corporation, the amount of the security will be progressively reduced to
the amount equal to the estimated cost of the uncompleted work, plus
Twenty per cent (20%) as determined by the Corporation's Engineer. The
reduction will be made after the receipt of the progress certificate from the
Consulting Engineer, proofthat the contractor has been paid, and approval
by the Corporation. However, the said security will not be allowed to be
reduced below Twenty-Five per cent Q5Yo) of the estimated cost of all
works until all of the work has been completed to the satisfaction of the
Corporation's Engineer and the Corporation and the Owner or Subdivider,
has provided a Letter of Credit for the Maintenance Gua¡antee. If staging
is approved by Council, the above shall be applicable per stage.
MAINTENANCE GUARANTEE
The Owner or Subdivider agrees with the Corporation that, upon completion of
the various parts of the works and prior to acceptance by the Corporation, the
Owner or Subdivider, will provide at his/her own expense, a Letter of Credit for
the sum of Twenty-Five per cent (25þ of the actual cost of all the works still
subject to the guarantee, to guarantee the workmanship and materials for a period
of Two (2) years f¡om the date of satisfactory completion of the work.
OCCUPANCY OF BUILDING
The Owner or Subdivider agrees that no building shall be occupied or used for
any purpose in the subdivision until sewer, water and electricity are in operation,
and in the opinion of the Corporation, capable of providing adequate service. The
Owner or Subdivider further agrees that no building shall be occupied or used for
any purpose in the subdivision r¡ntil a base coat ofasphalt has been installed on
the road immediately in front of the building and extending to an existing
municipal road, and to maintain vehicular access to the said building until the
roads a¡e formally accepted by the Corporation.
TIME LIMIT FOR WORK AND GUARANTEE FOR WORKMANSHIP AND
MATERIAL
Save as herein otherwise provided the Owner or Subdivider agrees to complete
the work required under this Agreement within the Time Limits specified in the
Schedule attached hereto as Schedule "B", and to guarantee the workmanship and
materials for a period of Two (2) years from the date that the said works are
approved, in writing, by the Corporation. Any work other than that specifically
provided for in Schedule "B" shall be completed within the time limit provided
for herein, for sidewalks, curbs and gutters and roads.
The Owner or Subdivider shall, in the period prior to final acceptance of the
services or utilities to be constructed under this Agreement as soon as it is
21.
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Burwell Subdivision Agreement.
Page 84 of 405
22
-11
practicable after receiving written notice from the Corporation repair any damage
caused to existing services or utilities by the implementation or performance of
this Agreement or caused during the construction of dwelling units or other
buildings on any part of the development.
Should the Owner or Subdivider fail or neglect to carry out repairs or any other
work required of this Agreement the Corporation may, in addition to any other
rights or remedies it may have at law or in equity, assert and exercise the rights
provided for in Clause 22.
TINCOMPLETED OR FAULTY WORK
If in the opinion of the Corporation the Owner or Subdivider is not completing or
causing to be completed the work required in connection with this Agreement,
within the specified time, or is improperly performing the work, or shall the
Owner or Subdivider neglect or abandon it before the completion or unreasonably
delay the same so that the conditions of this Agreement are being violated, or
carelessly executed, or in bad faith, or shall the Owner or Subdivider neglect or
refuse to renew or again perform such work as may be rejected by the
Corporation, as defective or unsuitable, or shall the Owner or Subdivider, in any
other default in performance of the terms of this Agreement, then, in any such
case, the said Corporation shall promptly notifi the Owner or SuMivider and
his/her surety in writing of such default or neglect and if such notification be
without efÏect within Seven (7) clear days, after such notice, then in that case, the
Corporation shall have full authority and power to immediately purchase such
materials, tools and machinery and to employ such workmen as in their opinion,
shall be required for the proper completion of the said work, at the cost and
expense of the Owner or Subdivider, or his/her surety or both. In cases of
emergency, in the opinion of the Corporation, such work may be done without
prior notice but the Owner or SuMivider shall forthwith be notified. The cost of
such work shall be calculated by the Corporation whose decision shall be final. It
is understood and agreed that the total costs shall include a management fee of
Twenty per cent (20%) of all labour, material and machine time charges incurred
to complete the work and fi.rther, a fee of thirty per cent (30%) of the charges
incurred for the dislocation and inconvenience caused to the Corporation as a
result of such default on the part of the Owner or Subdivider, it being hereby
declared and agreed that the assuming by the Owner or Subdivider of the
obligations imposed by this paragraph is one of the considerations without which
the Corporation would not have executed this Agreement.
It is further understood and agreed between the parties hereto that such entry upon
the lands shall be as an agent for the Owner or Subdivider, and shall not be
deemed for any purpose whatsoever as an acceptance ofthe said services by the
Corporation.
GENERAL PROVISIONS
The Owner or Subdivider agrees with the Corporation:
(a) REGISTRATION OF AGREEMENT
The Owner or Subdivider agrees that this Agreement shall be registered by
the Corporation's Solicitor upon the title to the lands within the plan of
subdivision, and agrees to pay all solicitor's fees and disbursements
incurred by the Corporation in respect to registration of this Agreement,
fonhwith, upon demand.
O) CONTINUATION OF EXISTING SERVICES
Where the construction of services herein involves a continuation of
existing services to join into the same including adjustment of grades
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 85 of 405
G)
-12
where necessary, such work to be completed in a good workmanlike
manner and at the expense ofthe Owner or Subdivider.
PUBLIC LANDS _FILLAND DEBRIS
To neither dump nor permit to be dumped any fill or debris on, nor to
remove or permit to be removed any fill from any public lands, other than
the actual construction of roads in the subdivision without the written
consent of the authority responsible for such lands. The Owner or
Subdivider shall, on request, supply the Corporation vvith an
acknowledgement from such authority of the Owner or Subdivider's
compliance with the terms of this clause.
OUALITATIVE OR qUANTITATIVE TESTS
The Corporation may have qualitative or quantitative tests made of any
materials which have been or are proposed to be used in the construction
ofany services required by this Agreement and the cost ofsuch tests shall
be paid by the Owner or Subdivider within Fourteen (14) days of the
account being rendered by the Corporation.
RELOCATION OF SERVICES
To pay the cost ofrelocating any existing services and utilities caused by
the development work within Fourteen (14) days of the account for same
being rendered by the Corporation. The Owner or Subdivider further
ag¡ees to similarly pay the cost of moving any services or utilities installed
under this Agreement in driveways or so close thereto, in the opinion of
the Corporation, as to interfere with the use ofthe driveway.
TAXES
That prior to the release of the plan for registration the Owner or
Subdivider shall pay the taxes in full for all the lands included in the said
Plan of Subdivision according to the last revised a.ssessment roll, until the
lands are assessed and billed as a registered plan.
G) LOCAL TMPROVEMENTS
Prior to the release of the plan for registration, to prepay any outstanding
local improvement charges which are levied against any of the lands in the
said plan of subdivision.
(h) sPECrFrcATroNS
Unless otherwise specified, any work required under this Agreement shall
be according to the specifications ofthe Corporation.
Any and all approval ofplans and specifications by the Corporation does
not relieve the Owner or Subdivider of responsibility for errors and
omissions in the plans and specifications.
It shall be the responsibility of the Owner or Subdivider to supply any
third parfy contractor with all necessary information to compete the works
contemplated under this Agreement.
(Ð STREETS
During the construction of the services and utilities required to be
constructed under this Agreement and during the construction of any
(d)
(e)
(Ð
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 86 of 405
-13
dwelling units to be constructed within the subdivision all streets within
the development site and MacNeil Court (Phase l) and Charles Court
(Phase 2) shall be maintained in good repair and clean by the Owner or
Subdivider but this obligation and liability of the Owner or Subdivider
does not extend beyond the time of final acceptance. Until final
acceptance the Owner or Subdivider shall be responsible to maintain the
entrances to the site on the existing municipal street to ensure the roads a¡e
kept clean and free from dust and debris.
(t) STREET SIGNS
Street signs and traffrc control signs will be installed by the Municipality
at the Owner's expense.
(k) LTCENCE TO ENTER
To retain a licence from any subsequent purchaser ofthe aforesaid lands to
enter upon such lands in order to comply with the provisions of this
Agreement.
O SANDING. DUST CONTROL. SNOV//ICE REMOVAL FROM ROADS
Prior to the Corporation assuming the services, the Owner or Subdivider
agrees to provide, at their exp€nse, dust and weed control.
The Owner or Subdivider shall snowplow and sand any unpaved roads
when required to provide and maintain safe and adequate vehicular access
to all occupied buildings.
The Corporation agrees to snowplow and sand all paved roads in the
subdivision upon completion by the owner of the base coat of asphalt and
when all frames and covers for catchbasins, manholes and water valves
have been set at the same elevation as the base coat of asphalt so they will
not interfere with snowplowing operations. The Owner or Subdivision
agrees that any service provided by the Municipality prior to formal
acceptance of the roads by the Municipality shall not be deemed
acceptance of the roads.
(m) SURVEYMONUMENTSANDMARKERS
Prior to the formal acceptance of the services and roadwork by the
Corporation, to supply a statement by an Ontario Land Surveyor that, after
the completion of the subdivision work, he has found all standard iron bars
and survey monuments as they pertain to only vacant lots remaining on the
date ofthe acceptance ofthe subdivision.
(n) INTEREST
Interest at the per annum rate of Th¡ee per cent (3%) points above the
prime rate of the Corporation's bank shall be payable by the Owner or
Subdivider, to the Corporation, on all sums of money payable herein,
which are not paid on the due dates calculated from such due dates. The
due dates ofany sum ofmoney shall be Fourteen (14) days after the date
of the invoice.
(o) CANCELLATION OF AGREEMENT
In the event the plan ofsubdivision is not registered within one year from
the date hereof, the Corporation may, at its option, on one month's notice
to the Owner or Subdivider, declare this Agreement to be null and void.
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 87 of 405
(p)
(q)
G)
-14
NOTICES
Any notices required to be given hereunder may be given by registered
mail, addressed to the other parry at its address according to the most
recent assessment roll and shall be effective as ofthe date ofthe deposit
thereof in the Post Office.
TINSOLD LOTS
The Owner or Subdivider is to provide suitable weed control on any
unsold lots. Failure to do so will result in the Corporation performing the
work and assessing a charge or lien to the property.
STAGING
The Owner or Subdivider covenants and agrees that the construction ofthe
subdivision will be completed in two Phases, being Phase I - MacNeil
Court (14 Lots plus I Lot on Charles Court where existing dwelling is
situated and the Storm Water Management Area) and Phase 2 - Cha¡les
Court (14 lots) with some or all of the services required to be provided by
the Owner or Subdivider and the Owner or Subdivider may complete such
services in accordance with such phasing proposal as specified in
Schedule "B".
BUILDINGPERMITS
The Owner or Subdivider covenants and agrees not to apply for any
building permit for any building on the lands until the following pre-
requisites have been satisfied:
l. The Water/Wastewater Superintendent has advised in writing that
all sanitary sewer and water main systems have been constructed
and installed in accordance with this agreement and connected to
existing facilities that are in operation and until the entire system
is, in the opinion ofthe Superintendent, capable of servicing said
lands.
2. The Manager of Public Works has advised in writing that rough
grading has been carried out to his/her satisfaction and that
building permits may be issued in accordance with the grading
control plan attached hereto as Schedule 'D'; curb and gutter,
storm water sewer systems and base coat of asphalt has been
installed; all trafüc and street signs have been installed.
Exceptions to this condition may be permitted where, in the
opinion of the Manager of Public Works, there a¡e extenuating
circumstances. In these cases, the Owner or Subdivider shall
undertake protective and remedial measr¡res to the satisfaction of
the said Manager. All costs of such protective and remedial
measures shall be bome bythe Owner or SuMivider.
3. Hydro One has advised the Corporation in writing that the
complete electrical system has been installed in accordance with
this agreement and is capable of servicing the lands. Exceptions to
this condition may be permitted in writing at the discretion of the
Corporation.
4. The Owner or Subdivider has satisfied all the financial
requirements under this agreement.
MODELHOME
(s)
(t)
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Burwell Subdivision Agreement.
Page 88 of 405
(u)
-15
The Corporation agrees to the issuance of one building permit for the
purpose of constructing one model home on Lot # 29 MacNeil Court
for the beneht of the Owner or Subdivider to market the subdivision.
This one model may be constructed in advance of the installation of
base coat asphalt and preliminary acceptance of the services provided
suitable arrangements satisfactory to the Corporation have been made
for fire protection and access. The model may not be occupied as a
residential unit until base coat asphalt has been placed and preliminary
acceptance of services has been granted.
SIGNAGE FORPROJECT
The Owner or Subdivider is entitled to erect one sign on the Storm Water
Management A¡ea of the proposed plan advertising the project. Any sigtt
erected must conform to the Corporation Sign By-law The sigr must be
kept in good repair at all times and will be required to be removed once
the Corporation assumes ownership of the Storm Water Management
Area.
(v) TREE PLANTING
The Owner or Subdivider shall plant one tree per lot in a location and of a
kind and size approved in writing by the Manager of Public Works.
Should any tree die within 12 months of planting the Owner or Subdivider
shall replace the tree with a new tree as prescribed in this agreement.
Trees are to be planted a minimum of I metre (3.3 feeQ behind the
property line and located so as not to interfere with services and utilities at
any time.
(*) SURTACEWATERMANAGEMENTDURINGCONSTRUCTION
The Owner or Subdivider agrees to require the contractor to provide
means to avoid ponding, erosion and/or flooding onto adjacent properties
during construction and will continue until lots have been developed by
means of erosion provisions such as silt fencing, straw bales and rough
grading of undeveloped lots to maintain all surface water on developed
property.
(x) DRIVEWAYAPPROACHES
The Owner or Subdivider shall pave all driveway approaches to the
satisfaction of the Manager of Public Works upon the construction of the
building serviced by any such driveway. If any dropped curb is not
located correctly with respect to any driveway, the Owner shall construct a
dropped curb in the correct location and shall fill in the original dropped
curb in accordance with specifications.
The Owner or Subdivider agrees with the Corporation:
(a) EXTENT OF ìù/ORK
The extent of work shall be construed to consist of the labour and
materials necessary for the construction in a good substantial,
workma¡rlike manner of all the items required for the completion of the
entire work consisting of all the items shown on the drawings which have
been approved by the Corporation, and which shall be installed according
to these specifications; also, ofall excavations, drains, sheathing, shoring,
false-work, forms, tools, appliances, and materials necessary for the safe
expeditious and effective execution of all temporary and permanent work.
24.
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Burwell Subdivision Agreement.
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The Owner or Subdivider shall be responsible for obtaining the location of
all other Utilities such as Electric Underground Cables, Telephone
Conduits, Sewer Catchbasins, Farm Drainage Tiles, Gas Mains and
Services, etc., from the utility concemed, and must protect and/or repair
same subject to the regulations ofthe particular service involved
Excavations, backfilling and all work on Municipal Streets must have the
approval ofthe Engineer and/or Corporation.
Pavements, driveways, entrance to property, lawns, etc., must be replaced
in as good condition as found.
Barrieades and lantems must be installed on all works for the protection of
vehicles and pedestrians and all precautions taken to minimize the risk of
damage and inconvenience to others.
All work shall be carried out so that it conforms to the regulations of the
Trench Excavators Act, and the Worker's Compensation Board, as it
pertains to the safe working conditions of the workers employed on the
job.
'Where a watermain is installed across a non-consolidated sewer or other
trench adequate horizontal and vertical bracing must be installed to
properly support the pipe during settlement of the trench.
The Owner or Subdivider shall take full responsibility for pavement
breaks, which must be approved by the Engineer and restored to the
regulations applicable. The closing of roads due to the installation of
watermains must have the approval of the Corporation's Engineer and the
Owner or SuMivider, must observe all applicable regulations.
If the Owner or Subdivider wishes to use a fire hydrant for a supply of
water for construction purposes he must obtain approval from the Fire
Chief and/or Corporation and provide a proper fitting, complete with shut-
offvalve to attach to the hydrant. Under no condition is he to operate a
hydrant repeatedly as this may cause damage to the mechanism
necessitating a compete overhaul.
The opening and closing of valves and the loading of watermains only to
be performed by employees of the Corporation or its agents. The
Consulting Engineer(s) should make arrangements in advance for this type
of work to be done. The cost of performing this service will be charged to
the Owner or Subdivider and all accounts shall be settled on demand.
All cutting connecting to the Corporation's existing mains are normally
made by the Corporation's forces at the expense of the Owner or
Subdivider. This work may be performed by the Owner or Subdivider by
permission of the Engineer and/or Corporation, and with the Inspector
present.
In the absence of the Owner or Subdivider from the job (whether
permanent or temporary), he/she shall provide and leave a competent and
reliable agent or foreman in charge and all notices communications,
instructions, or orders given, sent, or served upon this person, shall be
taken as served upon the Owner or Subdivider.
SPECIFICATIONS
The installation of the water distribution system is to be ca¡ried out in
accordance with the specihcations previously referred to as supplied by
the Corporation. These specihcations are considered to be a part ofthis
Agreement.
(b)
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 90 of 405
-17
(c) LIENS OR CLAMS
The Owner or Subdivider agees that, upon applying for final acceptance
of the waterworks system in the said subdivision, to supply the
Corporation with a Statutory Declaration that all accounts for work and
materials have been paid or provided or that there are no claims for liens
or otherwise in connection with such work done or materials supplied on
behalf of the Owner or Subdivider, in connection with the subdivision.
25. Schedules "A" through "D" as listed are attached hereto;
1. Schedule "A" Plan of Subdivision
2. Schedule "B" Time Limits
3. Schedule "C" Estimated Costs of Works
4. Schedule "D" Lot Grading Plan
All shall form part of this Agreement and time shall be of the essence with respect
to items containeil herein.
26. The Corporation shall be entitled to enforce the provisions of this agreement
against the owner ofthe lands to which it applies, and subject to the provisions of
the Land Titles Act against any and all subsequent o'wners of the lands.
27. The Owner or Subdivider may assign this Agreement only with the consent of the
Corporation.
28. All parties hereto shall execute and deliver (or cause to be done, executed and
delivered) all such fufher acts, documants and other assurances that may be
reæonably required by the parties for the completion of the work contemplated by
this Agreement.
IN rtrITNESS WHEREOF, the Parties hereto have he¡eunto affixed their corporate seals,
attested to by the hands of their proper officers in that behalf fully authorized.
JO-LYNN PT. BURWELL INC.
Witness Hugh MacNeil, President
I am authorized to bind the corporation.
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Lynn Acre, Mayor
Lynda Millard, Clerk
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 91 of 405
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1) Sanitary Sewer, storm s€wer, weterma¡n
initial layer ofgnnular base and electr¡câl
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2) Balance of gnnular base, curb & gutter,
base course of asphalç street slgns
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SCHEDUTE'Bf
ESÏMATEDTIME UM]TS
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ESTIMATED TIME UMlT FOR CONSTRUCTON
Phase 1- MacNelf Court
October,2010
Phase 2- Charles Court
Summer 2015
Phasè1-MacNe¡lCourt
october,2010
Phase 2- Charles Court
Fall 2015
Phase 1- MacNeil Court
Summer 2012
Phase 2- Charles Court
Summer2017
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 93 of 405
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Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 94 of 405
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Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 95 of 405
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i$s,f!@¡00
6l2el20!o
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 96 of 405
ø) ROADWORKS
Choiles Cou¡t
Granular'B' Roadbase - 450 mm
Granular'A' Roadbase - 150 mm
Curb & Gutter - OPSD 600.10
Base Asphalt - 50 mm HL4
Total Roadwork for Charles Court
TOTAI ROADWORKS
b) SANITARY SEWEßS
Choiles Court
200 mm SDR35 PVC P¡pe
MH1
MH2
125 mm SDR 28 Services (14 SSC's)
Total SanÍtary for Charles Court
TOTAT SANITARY SEWERS
ct STORM SEWERS
Charles Cou¡t
375 mm Pipe
300 mm P¡pe (CB Lead)
Double C85.0
Double C86.1
50 mm Rig¡d lnsulation
Total Storm for Charles Court
Eosements - Lots 72/73
375 mm Pipe
1200 mm MH 5
1200 mm CBMH 4
50 mm Rigid lnsulation
lotal Storm for Lots 12/13
Eose rne nß - ilLCB7. 2/D, CB7. 7
200 mm Pipe
RLCB7.2
DlcB7.1
50 mm Rig¡d lnsulation
Total Storm for RLCB7.2|RLCB7.l
TOTAI. STORM SEWERS
MacNElL SUBDIVISION
Elizabeth St. - Pt. Burwell
Schedule'C'- Phase 2
7/t9l20to
517,840.00
s5,600.00
S9,o20.oo
516,280.00
s49,740.(x)
549,740.(x)
5e,ooe.oo
S3,146.00
S3,63o.oo
511,644.00
s24,426.æ
524,426.æ
S2,646.00
Sz,sso.oo
S2,1oo.oo
52,200.00
S1,848.00
$u,544.00
S6,23o.oo
S¿73o.oo
S2,s20.oo
S792.oo
St2,2t2.oo
S3,e68.80
s1,3s0.00
s1,360.00
52,970.00
$9,648.80
S33,s64.80
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 97 of 405
d) WATERMATNS
Chorles Coutt
100 mm DR 18 PVC P¡pe
50 mm HDPE Pipe
100 mm Gate Valve
100x100x50 Tee
50 mm Gate Valve
100 - 50 Reducer
50 mm BlowoffAssembly
20 mm Services (14 WsC's)
Total Watermain for charles Court
TOTALWAIERMAIN
e) SECONDARYSERVICES
Cho¡les Cou¡t
Surface Asphalt - 40 ñm HlIl
Sidewalk - 1.5 m
Driveway Ramps
Blvd Topsoil & Sod
Elvd Trees
TOTAT SECONDARY SERVICES
Í) STBEEÍL¡GHTING
Street Lighting & Wiring
TOTAT STREET TIGHTIN6
St MISCEUANEoUS îEMS
Eo¡thmov¡ng
Cut
Engineered F¡ll (98% SPD)
Construct¡on Layout
lnsurance
Test & chlor¡nete Watermains
Flush & Video Stm & San Sewers
TOTAT MISCETI¡NEOUS ITEMS
TOTAI ESNMATED CONSIRUCTION COST
53,920.00
S42so.oo
s1,630.00
546o.oo
s780.00
s620.00
s710.00
s7,500.00
$19,820.00
s19,870.(x¡
s10,800.00
s8,294.00
57,ooo.oo
S49oo.oo
s2,100.00
s33,094.00
ss,000.00
Ss,ooo.oo
s1¿100.00
S3,52o.oo
Ss,2so.oo
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s1,23s.00
$zs,ros.oo
S199,399.80
7/r9l20ro
Staff Report D2010-24 regarding MacNeil Subdivision Port
Burwell Subdivision Agreement.
Page 98 of 405
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Page 100 of 405
/l
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: August 6,2010
FROM: Planning CoordinatorlDeputy Clerk FILE: D10.10 Dyck
SUBJECT: Dyck Severance El l/10 NUMBERzD20L0-25
Purpose
To consider a consent application for creation of a lot.
Background
A consent application was received from the Elgin County Land Division Committee submitted
by Peter and Eva Dyck proposing to sever 1265 m' (0.31 acre), from their 0.38 hectare (0.95
acre) residential parcel. The subject lands are located on west side Union Street, Village of
Vienna. The subject land are designated "Residential" in the Official Plan and zonedVillage
Residential (Rl ) in the Zomng ByJaw No. 2456-2003.
Elgin County Land Division Committee will consider the application on August 31,2010.
Staff & Planner Comments
The application as presented does not conform to the frontage and lot size requirement for the
creation of a Village Residential (Rl) lot. However, as Council is aware, the municipalityhas
completed the process to stop up, close and convey the road allowance known as "First Alley''to
Mr. & Mrs. Dyck. The paperwork is with the municipal solicitor for registration.
Subject to the merger with the additional lands, staffdo not object to the application to sever a lot
from the subject lands as the new lot would then complywith the frontage and lot area
requirements of the Rl Zone. Additional conditions for consent are listed in the recommendation
for Council's consideration.
Attachments
1. Consent Application El1/10
Strategic PIan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"THAT Staff ReportD20l0-25 be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application 811/10, submitted by Peter and Eva Dyct<, be approved subject to the
following amendment:
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 101 of 405
Staff Report D2010-25 Dyck page2
o With the merger of Part 1 with Parts 2 & 3 of PIan 11R-9220 that the severed parcel
be comprised of Parts 1 & 2 of Plan ILR-9220 with a frontage o123.4 metres by a
depth of 94.35 metres to comply with frontage and lot size requirements for the
creation of a lot in the Village Residential (R1) Zone
And subject to the following conditions:
1. copy of the final survey be provided to the municþality
2. Water and Sewer Services Permit
3. Road Access Permit
4. a grading plan
5. $500 cash-in-lieu parkland dedication fee payable to the municipalþ
Respecffully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 102 of 405
1{3"0_
' Name of Owner
Address
Telephone Number
Name of òwne/s solicitor or authorized agent
Address
Telephone Number (stq\ v<- Slos
Please speciff to whom all communicatíons should be sent:
Owners QQ Solicitor ( )Agent ( )
3. (a) Type and purpose ofproposed transactioh: (check apprbpriate space)
Transfen creation of a new lot Othe¡: charge
' Ieaseaddition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
(c) lf a lot addition, identify the lands to which the parcelwill be added:
'1.
2.
correction of title
4. (a) Location of land:
Municipality l3.qL"', Goncession No.-
Lot(s) No. X u
Registered Plan No.<4
(b)
Name of Street /{nnn S}. Street No. 35
Are there any easements or restrictive covenants affecting the subject land?
Yes ( ¡ ruo (N) lf Yes, describe the easement or covenànt and its effect:
Existing Use Rz.lrrlnn+.\ rl"nllj Proposed Use
Number and use of buildings and structures on the land to be retained:
I rps.¿r +.oì ri¡e-lly,?*r åîå1ßJ,1"Ë€3,"*
450 Sunæt Drive
StThomæ,On NsR5V1
Phone: 5ß- 631-1460
w.elgiHunty,on.€
5. Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage ffi 6.r,^Depfi W qlsfrArea /¡2loî n2
Existing lJse l)ornnt lànà Proposed Use
Number and use of buildings and structures (both eisting and proposed) on the land to be
severed:
Frontage 21.3 -Depth 9q"35, Area
6.to be retained: (Accurate Measurements in Metric)
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 103 of 405
7.
L
¡¡urO", of new lots proposed (not including r.3t"in"O fot.l
Type of access for proposed and retained lot (check appropriate space)
TYPE
Provincial Highway
Municipal read, maintained allyear '
Municipal road, seasonally maintained
Other public road
Right Of Way
RETA]NED LOT
( ),
(ó
()
()
()
()
o What type of water supply is proposed: (check appropriate space)
ryPE PROPOSED LOT
Publicly owned and operated piped water system
' Privately owned and operated indiv¡dualwell
Privately owned and operated communalwell
Lake or otherwater body
Other means (speciff)
tlt
()
()
()
RETAINED LOT
(,4
()
()
()
10. Whattype of sewage disposalis proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem I
Privately owned and operated individual septic
tank
Privately owned and operated communal septic
system
Pnvy
Other means (speciff)
When willwater supply and sewage disposal seruices be available?
(/)
()
()
()
11.
12. What is the Existing Official Plan designation(s), if any, of the subject land?
Qr*-lr^i*\
13. What is the Zoning, if any, of the subject land?
15. lf this application is a résubmission of a previous consent application, describe how it has been '
changed fom the original application
..16. (a) Has the owner previously severed.any land from this holding?
Yes ( ) : No tXl
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 104 of 405
(b) lf the answer ês, please indicate previous severances on the
supply the following i for each lot severed:
Granteds name
Relatíonship (if any) to olvner
Use of parcel
created
17.
18.
ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this applicâtion, or considering applying for additional corisents in the future?
: Yes () No (f,)
ls the düþject'land cunently the subject of a.proposed official plan or official plan amendment .
that has been submitted to the Minister for approval?
Yes ()No (X)
lf Yes, and known, speciñ7 the Ministry file number and status of the application
19. ls the subject land cunently the subject of an application for a zoning bylaw amendment,
MinisteÉs zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ()No (X)
lf Yes, and known, speciff the appropriate file number and status of the application
20. ls the'application consistent with policy statements Íssued under subsection 3(1) of the Planning
Act?
Yes (X)No() '
21. ls the subject land within an area designated under any provincial plan or plans?
Yes()No (X)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the' part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subjecl land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parce't originally acquired by the curent
owner of the subject land;
- the approximate location of all natural and artificial'features on the subject land and
adjacent lands that in the opinion of the applicant may afect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating' whether it.is an unopened road allówance, a public travelled road, a private road or a right
ofway;
- if access to the subject land is by water only, the location of the parkÍng and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 105 of 405
-4-
23. The Owner/ApplicanVAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this applícation.
24. The ApplicanVOwner/Agent hereby consents to disclosure of the Ínformatíon contained in this
Application pursuant to Section 32(b) of Bill49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the ,4t,r,¡¿;ft,'\ ot &Jt-..t
this ç+l^ day of 4"¡ 20 /n
AFFIDAVIT OR SWORN DECI.ARATION
vwe Qe+"- ¡À 6. TJ L. of the /l¿,^¡"yr,t:þ
ot K5h^- in the County ot €/";n.
solemnly declare that allthe information contained in this application is true, and lM/e make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA B/IDENCE ACT.
DECI-ARED before me at the
Dcpug OcÈ of tto Coaondo eúËr
Muuicipatlt¡ of Bqfuo
lf this application Is signed by an agent or solicitor on behatf of an applicant(s), the owne/s
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the appiication must be signeit'b¡i an off cer of the corporati-on and the sêã1, if any, iñust'
be affixed.
It is required that one copy of this application be filed, togetherwith one copy of ttre sketch described,
with the responsible person, accompanied by a fee of -
$75O.OO in .cash or by chequè made payable to TREASURER, COUNTY OF ELGTN ' .
An add.itionalfee of $250.00 r¡iill be charged for affixing the consent stamp. i
20 /o
lftÊcrn¡r uNDERHtu. r con¡&dolcr¡ cl¿
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 106 of 405
APPENDIX "A'
The County of Elgin Land Division Committee requires that, ín addition to the "Application for Consenf, the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subJect of this application?Yes() No(X
lf the answer is 'YES/are these bams:i) Now used for livestock? Yes ( ) No ( )iD Capable of being used for livestock? Yes ( ) No ( )
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BYAPPLIGANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN GLOSE
PROXIM]TY TO EXISTING LIVESTOCK BUILDINGS
ln order to calcl¡late the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
coNc.TOWNSHIP LOT
TILLABLE HEGTARES (where livestock facility located)
Type of Livestock Maximum Housing Câpacity
Number per Year
Manure System Housing System
check type
DAIRY0 Gows0 Heifers0 Galves
Tie
Stall
Free
Stall
Loose
BEEF0 Cows0 Galves0 Feeders0 400-750 lb.0 400-1100 tb.0 750-1100 tb.
Open ll<
& Barn
Total
Confine.
ment
ISWINE0 Sows0 Boars0 Weanlings0 Feeders
POULTRY0 Laying Hens0 Breeder Flock0 Pullets0 Chicken Broilers0 Turkey Broilers0 Turkey Hens0 Turkey Toms0 Roasters
lllNIG Females
Caged On Floor
HORSES
SHFFP-FlameßFrrrae
RABRIT.S
VEÄL CAI VFS
OTHER
IIIIÂNIIPtr qTôÞAêtr.
DRY
SEMI-SOLID
LIQUID
Open Pile
Oþen Pile
Govered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 107 of 405
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Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 108 of 405
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File: D10.10
Page 109 of 405
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Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 110 of 405
TIIE CORPORÁ.TION OT' TIIE
MTJMCIPALITY OF BAYIIAM
BY-LAW2010-063
BEING A BY-LA\ry TO STOP UP, CLOSE AND COI'MY
PART OF TIIE IJNOPENED ROAD ALLOWANCE
KNO\ryN AS FIRST ALLEY A,CCORDING TO
REGISTERED PLAN 54 OF TIIE MIJMCIPALITY OF
BAYIIÄM, FORMERLY VILLAGE OF VIENNA, IN TIIE
COIJNTY OF ELGIN, DESIGNATED AS PART 1 ON PLAN
11R-9220.
WHEREAS Section ll of the Municipal Act, 2001, S.O. 2001, c.25 as amended provides
that a lower tier municþality may pass by-laws respecting Highways, including parking and
tafüc on highways;
AND WHEREAS Section 8 of the said Municipal Act provides that a municipality has the
capacity, rights, powers, and privileges ofa natural person for the purpose ofexercising its
authority under this or any other Act;
nNl WffÈnn¡.S notice of intent to pass this ByJaw has been published once in the Aylmer
Express, a newspaper ofgeneral circulation to the area;
AND \MIüREAS the Council of the Coçoration of the Municipality of Bayham has heard in
persorl or by cor:nsel, solicitor or agen! all penons claiming tlrat their landwill be
prejudicially affected by this By-law and who applied to be heard;
AND WHEREAS the Council ofthe Corporation of the Municipality of Bayham deems it
expedient to stop up, close and convey that part of the road allowance known as First Alley
according to Registered Plan 54 in the Municipalþ of Bayham, fomrerþ Village of Vienn4
in the County of Elgia (Geographic Township of Bayham), designated as Part I on Plan l lR-
9220, andto convey such part to the adjoining land owner.
TIMREFORE TIIE COIJNCIL OF TIIE CORPORÄTION OF TIIE MI]MCIPALITY
OT'BAYIIAM ENACTS AS FOLLOWS:
1. TTIAT upon and after the passing ofthis ByJaw those portions of the unopened road
allowance described as Pa¡t ofthe road allowance known as First Alley according to
Registered Plan 54 in the Municipality of Bayham, fomrerþ Village of Vienn4 in the
County of Elgin, (Geogmphic Township of Bayham), desipated as Part I on Plan I lR-
9220,æ and are hereþ closed and stopped up.
2. THAT part of the said unopened road allowance described as Part of the road allowance
known as First Alley according to Registered Plan 54 in the Municipality of Bayham,
formerþ Village of Vienn4 in the County of ElgirL (Geogr4phic Township of Bayham),
desigrrated as Pa¡t I on Plan llF.-9220, shall be conveyed to Peter Dyck for consideration
in the amount of $950 plus reimbursement of legal, advertising, survey, and appraisal costs.
3. TIIAT the Mayor and Clerk of The Corporation of the Municipality of Bayham be and they
are hereby authorized and directed to execute such deeds or other documents as may be
necessary to effect conveyances ofthose parts ofthe said road allowances described herein
and which have been stopped up and closed.
4. TIIAT this by-law shall be registered in the Iand Registry Office for the Registy Division
of Elgin, (No. ll).
READ AFIRST, SECOND AND THIRD TIME A¡ID FINALLYPASSED this 17th day
ofJune,2010.
M
CTERK
Staff Report D2010-25 regarding Dyck Severance E11/10.
File: D10.10
Page 111 of 405
Page 112 of 405
lo'l
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Blondeel Severance F,39 I l0
DATE: August 6,2010
FILE: DI0.10 Blondeel
NUMBERzD20l0-26
Purpose
To consider a consent application for creation of a new lot.
Background
A consent application was received from the Elgin County Land Division Committee submitted
by Blondeel Nursery Inc. proposing to sever 21.92 hectare (54.2 acre) and retain 53.6 hectare
(132.6 acre) residential parcel. The subject lands are located on west side Plank Road, Village of
Shaffordville. The subject land are designated "Residential" and "Agricultural" in the Official
Plan and zonedVillage Residential-Holding tRl(h)l and Agriculture (Al) in the ZonngByJaw
No.2456-2003.
Elgin County Land Division Committee will consider the application on August 31,2010.
Staff & Planner Comments
The subject lands designated Residential are generally located within the boundary of
Straffordville. The subject lands designated Agricultural are generally outside of the urban
boundary and will be severed. The lands are divided by a natural watercourse and gully.
The intended uses of the lands are consistent with the policies of the Official Plan and Zoning
ByJaw. However, the division line is not. The recortmendation is that the division line be
revised to keep most of the creek and the natural watercourse with the farm field to the south.
This would be consistent with the intent of the Offrcial Plan and the Rl(h) and A1 Zonrng
boundary in the ZomngByJaw.
The planner suggests additional comments be obtained from LPRCA with respect to the proposed
severance line. The Land Division Committee circulated the application to the LPRCA. No
comments were provided to the municþalityprior to the writing of this report.
Attachments
1. Consent Application E39l10
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"THAT Staff ReportD20I0-26 be received;
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 113 of 405
Staff Report D2010-25 Dyck page2
AND THAT Council recommend to the Elgin County Land Division Commiffee that
severance application n39n0, submitted by Blondeel Nursery Inc., be approved subject to
the following amendment:
o The severance boundary is revised to be consistent with the "Villages" and
"Residential" designations and zoning boundary applicable to the Village of
Straffordville
AND subject to the following conditions:
1. copy of the final survey be provided to the municipality
2. $500 cash-in-lieu parkland dedic¡tion fee payable to the municipality
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 114 of 405
lBl Group
203-350 Oxford Street West
London ON N6H lT3 Canada
tel 519 4727328
fax 519 4729354
To/Attention
From
cc
Subject
Towuship of Bayham
William Pol, MPA MCIP, RPP
Date August 5, 2010
Project No 3404 - 483
1)
2)
3)
Memorandum
Steno mp
Blondeel Proposed Severance - Part Lot 123, Concession STR" Plank Road
We have reviewed the application for consent (No. E39l10) submitted on behalf of Blondeel Nursery
in support of their proposal to sever 21.71 hectare (53.64 acre) parcel of land from an existing 43.63
hectare (107.81 acre) parcel. The propefy is located at Part Iot 123, Concession STR, on the west
side of plank Road and south of Heriøge Line in Staffordville. The subject lands a¡e designated
,,Agriculture" and "Residential" in the Offrcial Plan and zoned Agricultural (Al) and Village
Residential-Holding (Rl(h)) in Zoning By-law No. 2A56-2003. The lands that are identified as
,,Residentiaf' are generally within the urban boundary of Straffordville and will be retained. The
lands identified as "Agruclture" are generally outside of the urban boundary and will be severed.
Cunentþ the lands a¡e used for agricultural purposes. The lands are divided by a creek and creek
banks which arc nafixalized and the lands have no buildings. OfFrcial Plan or Zonng By-law
amendments have not been submitted with the consent to sever applicaiton.
Section 8.7.3 of the Offrcial Plan states that consents shall only be granted if the lands are use'd in
conformity with the Offrcial Plan and ZonngBy-Law. The applicant has identified that the retained
lands are proposed as a residential use, while the lands to be severed will remain an agriculture use.
These uses a¡e consistent with the policies and regulations of the Official Plan and Zonlng By-Law'
'We do not feel that the proposed consent to sever contravenes the general principles of the policy.
Analysis of the application has demonstrated that the proposed severance line is not consistent with
the Straffordville Village Boundary on Schedule "^N' Future Land Use or the Residential designation
on Schedule "8" Straffordville Future Land use. The creek that divides the property, has been
proposed as the seve¡ance boundary in the application, suggests lands on the north side would become
residential and lands to the south would remain agricultural. Analysis of aerial photography indicates
that the limit of St¡affordville ends generally at the southerly limit of the farrr fields a¡rd extends
southerl¡ parallel to Plank Road, from the rear lot line of existing lots (north) to the creek edge. This
analysis supports a revision to the boundary of the proposed consent along the southerly limit of the
farm fields north of the creek with a small area southerly along Plank Road to the centre of the creek'
IBI Group is a group offirms providing professioml services and is afüliated with IBI Gfoup Architects
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 115 of 405
IBI Group Memorrndum
Township of Bayhâm - August 5, 2010
The effect would be to keep most of the creek and naturalized area with the farm field to the south.
This would be consistent with the intent of the OfEcial Plan and Rl(h) and [l ls¡in9 boundary'
Additional comments should be received from the Long Point Conservation Authority with respect to
the proposed severance line.
4) The applicant has not proposed any buildings on the retained, residential lands. The 2ening of the
retained lands are currentþ Residential-Holding @1(h)). In the future, if the applicant wishes to
commence with development, a zoningbyJaw amendment must be submitted for consideration of
removing the holding provision that is currently on the lands.
5) Based on the aforementioned review, we do not oppose approval of the proposed consent, provided
the severance boundary is revised to be consistent with the Villages and Residential designations and
zottngboundary applicable to Staffordville, as described above.
IBI GROTJP
ru*ø
WilliamPol, MPA" MCIP, RPP
Associate
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 116 of 405
JUL Z 0 ZOto
1.
2.
TION FOR CONSENT ffi ,.1" Sg /Tt
ELGIN COUNTY I.AND DIVISION COMMITTEE
Name of Owner Blondeel Nurserv lnc
Address 8510 Plank Road. RR#1 . Straffordville. ON NOJ 1Y0
TelephoneNumber 519-866-3373
Name of owner's solicitor or authorized agent David Roe
Address 599 I ereh Sfreef Dclhi ôN N4Fl 347
Telephone Number 519-582-1174
Please specify to whom all communications should be sent:
Owners ( )Solicitor ( )Agent (x ) -e-^/* á, 4441<-
3 (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: X creation of a new lot Other:
addition to a lot
easement
charge
lease
correction of title
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
Unknown at this time
(c) lf a lot addition, identify the lands to which the parcel will be added:
4. (a) Location of land:
Municipality Bavham Concession No. South of Talbot Road
Registered Plan No. _Lot(s) No. 123
Name of Street Plank Road Street No.
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( ) lf Yes, describe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 472.08m Depth 406.25m Area 21.92îa
Existing Use Agricultural PÍoposed Use Aqricultural
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Vacant
6. Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 76.54m-fu\?t4m- Depth 406.25m Area 21 .71ha
Existing Use Aqricultural Proposed Use Resiclenfial
Number and use of buildings and structures on the land to be retained:
Vacant
County ol ElBin
Engineering Seryices
45o Sunset Dnve
St Thomês,0n NsR 5V1
Phonei 519- 631-1460
wùrf, elgrn-county,on ca
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 117 of 405
Jul, 28, 2010ø10:154M srssez¿srs CIVlCPLANNING No,3666 P, 2/3 øz
-2-
7, Number of new lots proposed (not including retalned lots) One
8, Type ofaccess for proposed and retained lot (check appropríate space)
TYPE
Provincial Highway
Munlcipal road, maintained all year
Munioipal road, seasonally maintaíned
Other public road
Right Of Way
Water access
RETAINED LOT
()
(x)'
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
malnland? (specifr)
I. l/vhat type of water supply Ís proposed: (check appropriate space)
'10.
TYPE
Publicly owned and operated pÍped water system
Privately owned and operated índividualwell
Privately owned and operated communalwell
Lake or other water body
Other means (specity)
system
PnW
Other means (speciû)
\Mat type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly ourned and operated sanitary sewagesystem ( )
Privately owned and operated individual septictank ( )
Privately owned and operâted communalseptic ()
()
nla
RETAINED LOT
()
(x)
()
()
RETAINED LOT
(x)
()
()
()
11_When will water supply and sewage disposal seryices be available?
.QarraraÀ - n/a Þalainad - whan ncw dwallinns hllilf
12. What is the ExÌsting Official Plan designation(s), if any, of the subjec{ Iand?
Savqra¡{ - Ânri¡r rlfr rral Þolaina¡l - Flasi¡lenfíal
13, What is the Zoning, ¡f any, of the subject land?
Sevcred - Al Relaine¿l - R'l /hl
14. Has üre subjeot land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes (x I No ( ) Unknown ( )
til/Y15. lf this applicatìon is a r+submission of a pre
changed from the originaf application
16, (a) Has the owner previously oevered eny lend from this holding?
Yes (X)No( )
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 118 of 405
-3-
(b) lf the. answer !o (a) is Yes, please indicate previous severances on the required sketch andsupply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the futuJe?
Yes ( ) No (x)
18. ls the subject land cunently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ( ) No (x)
lf Yes, and known, specify the Ministry flle number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of à plan of subdivision?yes()No()
lf Yes, and known, specify the appropriate file number and status of the application
To be applied for
20' ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x) No ( )
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (x)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensìons of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
of way;
- ¡f access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 119 of 405
23.
24.
-4-
The Owner/ApplicanUAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Loòal
Boards.
AFFIDAVIT OR SWORN DECLARATION
lA¡Ve David Roe of the
of in the County of Norfolk
solemnly declare that all the information contained in this application is true, and lANe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVTDENCE ACT.
DECLARED before me at the
Municioalitv of Central Elqin
in the Countv of Eloin
tnis 2-e>
tr day of
20 l2 Signature
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp.
oF APPLTCANT(S), SOL|C|TOR OR AUTHORTZED AGENT
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 120 of 405
The County of Elgin Land Division.Committee requires that, in addition to the "Application for consent,,, thefollowing information be completed for all applicaiions:
1. Are there any barns located within 300 metres of the subject of this apprication?Yes() No1!r¡
lf the answer is "yESt are these barns:i) Now used for livestock?i¡) Capable of being used for livestock?
Yes()Yes()No
No
()()
LOT
TELEPHONE
coNc.TOWNSHIP
TILLABLE HECTARES (where livestock facility located)
NOTE: If YOU ANSWETEd *YES'' tO #1. PLEAbE COMPLETE THE DATA SHEET BELOW
BY APPLICANT
ln orderto calculate the mínimum distance separation, the following information is required for each livestockfacility within 300 metres of the proposed severance and located oñ a separate lot:
Type of Livestock Maximum Housing Capacity
Number per Year
Manure Systemid Semi- |
Housing System
check type
DAIRY
$ Cows
$ Heifers
$ Galves
Tie Free Loose
Stall r Stall I
BEEF
$ Cows
$ Calves
$ Feeders
0 400-7s0 tb.
0 400-1 100 tb.0 750-1 100 tb.
Open
&Ba
SWINE
$ Sows
$ Boars
$ Weanlings
Q Feeders
POULTRY
$ Laying Hens
Q Breeder Flock
Q Pullets
Q Chicken Broilers
$ Turkey Broilers
Q Turkey Hens
$ Turkey Toms
Q Roasters
MINK - Females
HORSES
Sl..ltrtrP - Pame ,Q Frrroe
Caged On Floor
RABBITS
VEAL CALVES
OTHER
MANURE STORAGE:
DRY Open Pile (¡vered e
SEMI.SOLID open Ptle ç orage \:h Buc WaS
Llr.avlu 9OVCle(,l lanK \Jpen Eaftn ùlqe(] fll
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 121 of 405
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
lAlVe, the undersigned, being the registered owner(s) of the above lands hereby authorize
David Roe of Norfolhlou!
to:
(Agents Name/Names). (Agents City/Town of Residence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the apptication; and
(3) provide any information or material required by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
20 lP
Signature of \Mtness Signature of Owner
Signature of Witness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 122 of 405
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Staff Report D2010-26 regarding Blondeel Severance E39/10.
File: D10.10
Page 123 of 405
Page 124 of 405
L.L
CORPORATION OF THE MTTNICIPALITY OF BAYTIAM
STAF'F REPORT
TO: Mayor and Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: PetersRezoning
Draft Zoning By-law 2582-2010
Public Meeting 7:30pm on August 12,2010
DATE: Aug. 6,2010
FILE: DI4.PETE
NUMBER:D2010-23
Purpose
To consider a Rezoning Application and draft ZonrngByJaw 2582-2010.
Background
Bemhard and Susana Peters have submitted a zoningby-law amendment application proposing the
development of a woodworking facility on the their property located on the east side Plank Road, south
of Howey Line in Part Lot 20, ConcessionNorth Gore, municipally addressed 10528 Plank Road.
The subject land is designated "Agriculture" in the Official Plan and zoned Agricultural (41) in the
ZonrngByJaw.
Purpose and Effect
The purpose of this amendment is to change the zoning on a l2.5ha (30.87 acres) parcel from
Agriculture (Al) Zone to the Site-specific Agricultural (/J-zQ ZoneintheZoningByJaw.
The effect of this amendment will allow the operation of a small-scale woodworking business as a
secondary use to an existing agricultural main use. The site-specific regulations will address matters
related to maximum floor area, maximum number of employees and outdoor storage to ensure the
operation conforms with the intent of the "Agriculture" policies of the Official Plan to keep such
operations small-scale and accessory to the main agricultural uses.
Staff & Planner Comments
Staffand the planner are supportive of the application to amend the zoning byJaw. However, given
past experience with similar applications there are issues that need to be addressed prior to fulI zontng
approval.
The proposed zoning by-law does include reshictions pertaining to the following:
o Woodworking operation to a maximum floor area of 244 m2 1262+ sq.ft.) to maintain the small-
scale nature of the business
o Outdoor storage will be limited to a maximum area of 500 m2 adjacent to the building housing
the woodworking facility so as not to distract from the agricultural nature of the surrounding
aÍea,
o No more than four (4) employees of the woodworking operations, that is not an owner of the
lands, shall be permitted in the Al-24 Zone at any time so as to ensure small-scale secondary
use to the main farm use.
In addition, the nature of the proposal does require site plan control to address other related issues such
as noise mitigation, dust (sawdust) management, parking etc.
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 125 of 405
S taff Repo rt D20l 0 -23 P eters Page2
At the time of completing this report, written comments have been received from property owners in
the vicinity of the subject lands expressing their concems. Copies of the submissions are included with
this report.
Options to consider:
l. defer the rezoring application for completion of a site plan agreement
2. grant First and Second Reading of the by-law with Third and Final reading subject to the
completion of a site plan agreement
3. refuse the rezoning application based upon justified concems with the proposed business
Attachments
1. RezoningApplication
2. IBI Group memorandum dated July 30, 2010
3. Draft Zontng Bylaw 2582-2010
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"TIIAT StaffReportDz0lù-23 regarding the Peters rezoning application be received;
AND THAT the zoning of those lands located in Part Lot20 Concession North Gore, be changed
from Agriculture (41) to Site-specific Agricultural (Al-24) Zone to permit a small-scale
woodworking business as a secondary use to the main agricultural use;
AND TIIAT ZoningBy-law 2582-2010 be presented for first and second reading only."
Reviewed by,Respectfully submitted,
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 126 of 405
MTINICIPALITY OF BAYTIAM
P.O. Box 160
Straffordville, Ontario
NOJ lYO
Phone (519) 866-5521Fax (519) 866-3884
APPLICATION FOR AMENDMENT TO THE ZONING BY.LAW OF'
THE MUNICIPALITY OF BAYHAM
This application must be filed with the Planning Coordinator/ Deputy Clerk or designate of the
Municipality of Bayham along with a cheque for the required amount. The applicant should retain one
copy for their records.
The information in this form must be completed in full. This mandatory information must be provided
with a fe ning By-taw Amendment or Temporary Use Zoning Bylaw) or 81500
(TemporC lg ByJaw Renewal) o, $ll@(TnningAmendment to Remove llolding
Provision). If the application is not completed in full, the application will be returned.
r/wE,' shall assume responsibility for any
additional costs exceeding the deposited amount related to the said application and understand and agree
that for payment of said additional costs shall be a condition of this signed application. I also agree to
accept aII costs as rendered.
Property Owner
Property Owner
FOR OFFICE USE ONLY
d)
Prepared April 2007
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 127 of 405
Municipality of Bayham lsningByJaw Amendment Application
Registered Ownerts Name:
Page2
Address:
PhoneNo. (Home):Business: G/ q) Zø ç 3 7.1ø
Fax: (1td 2r; 4 < 76 g
Lot and Concession (if applicable):
Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If
so provide the names and addresses of such persons.
)
-\e "r 3 Lø, r- !, qrl ' ( ', /.,<". nu I
Applicant / A,uthorized Agent:
Address:
Telephone No.:
Please specÍfy to whom all com should be sent:
RegisteredOwner ( ) ./Applicant/AuthorizedAgent ( )
3.Legal Descrþtion of the land for which the amendment is requested:
Concession:9o
Reference Plan No: KP I I K 8l q I Part Lot:
Street and Municipal Address No.:
What is the size of property which is subject to this Application?
Area: 3ô" 37 âcer.*-Frontage: 6 p'/ ^ Depth:
When were the subject lands acquired by the current owner?
Existing Offi cial PIan DesÍgnation :
/1
ftkK tc,-r r-T",,eó
Lot:
How does the application conformto the OfficialPlan?
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 128 of 405
Municipality of Bayham Zoning ByJaw Amendment Application
5. ExistingT,oningByJawClassification:
Page 3
What are the current uses of the subject lands?
If known, provide the length of time these uses have continued on this property.
If there are any existing buildings or structures on the subject lands provide the following
DimensionsFront [¡t Side Lot Line Rea¡ Lot Line Height
Line Setback Setbacks Setback
information:
Type
^. ,.r .55 i ]5on -1&,ø lIë5, l3'5x/5*t
What is the Nature and Extent of the Rezoning?
7.Why is the rezoning being requested?
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 129 of 405
Municipality of Bayham Zoning By-law Amendment Application Page 4
Does the proposed ZnntngBy-law tmendment implement a growth boundary
adjustment of a settlement area?
If so, attach separatelyjustification or information for the request based on the cunent Official Planpolicies
or associated Offrcial Plan amendment.
g. Does the proposed amendment remove land from an area of employment?
If so, attach separately justification or information for the request based on the current Official Plan policies
or associated Official Plan amendment.
10. Descrþtion of proposed development for which this amendment is requested (i.e. permitted uses,
buildings or structures to be erected. @e Specific)
For any proposed buildings or structures on the subject lands provide the following information:
Twe Front Lot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacls Setback
,4t { 75 ^ /3O /68 ?n V
rþú;
11. Services existing or proposed for the subject lands: Please indicate with a /
Water Supply
Municipal Piped ÏVater Supply
Private Drilled Well
Private Dug Well
Communal Well
Existing
()
()
(/
()
Proposed
()
()
()
()
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 130 of 405
Municipality of Bayham lsni¡gBy-law Amendment Application Page 5
Lake or other Surface Water Body
Other
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
Privy
Other
()
()
()
()
Existing
()
(r/
()
()
()
Proposed
()
()
()
()
()
Note: If the proposed development is on a private or communal system and generate more than 4500
litres of effluent per day, theäpplicant muJt include a servicing options report and a hydrogeological
report.
A¡e these reports attached?
If not, where can they be found?
Storm Drainage
Provisions:
Proposed Outlet:
L2. How will the property be accessed?
Provincial Highway ( )County Xoad(vl Municipal Road-maintained all year ( )
MunicipalRoad-seasonallymaintained( ) Right-of-way( ) Water( )
If access is by water, do the parking and docking facilities exist, and what is the nearest public road?
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 131 of 405
Municipality of Bayham ZonngByJaw Amendment Application
13. Has the subject land ever been the subject of an application under the Planning Act for:
Plan of Subdivision ( ) Consent ( )
ZonngByJaw Amendment ( ) Ministers ZonrngOrder ( )
If yes to any of the above, indicate the fïle number and status of the application.
Page 6
15.
14. Eow is the proposed ¡mendment consistent with the Provincial Policy Statement 2005?
Are the subject lands within area desÍgnated under any Provincial Plan(s)? If the answer is yes, does
the proposed amendment conform to the Provincial Plan(s)?
No
17. The Owner is required to attach the following information with the application and it will form part
of the application. Applications will not be accepted without the following.
(a) A sketch based on an Ontarío Land Surveyor description of the subject lands showing
o the boundaries and dimension of the subject lands;
o the location, size and type of all existing and proposed buildings and structures, indicating
their setbacks from all lòt ünes, the location of driveways, parking or loading spaces'
landscaping areas, planting strips, and other uses;
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 132 of 405
Municipality of Bayham ZnurryByJaw Amendment Application PageT
the approximate location of all natural and artificial features (buildings, railways, roads,
watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells
and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the
opinion of the applicant may affect the application;
the current uses ofthe land that is adjacent to the subject land;
the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road, a private road, or a righr
of-way;
the location of the parking and docking facilities to be used (if access will be by water
only);
(b)
(c)
o the location and nature of any easement affectngthe subject land.
Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation
Authority and Ministry of Transportation (if applicable).
If a private sewage system is necessary, pre-consultation with the Chief Building Official is
required about the approval process
18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written
authorization must accompany the application. If the applicant is a corporation acting without an
agent or solicitor the application must be signed by an oflicer of the corporation and the seal if any
must be affixed.
9. Additional Information as required by Council
20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the
following information :
Date surplus farm dwelling was erected:
Please provide the assessment roll number, location,
lands is being consolidated.
'zonngof
the farm parcel with which the subject
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 133 of 405
I/we, ßennlo"o/* .Ç ,ono 4/""s ,o
N¿¡nte
o¡ 6o ,,4d *l , in the county of------EGl-7-,pr*y*Nun"
(r)thatll@^@tnuowner(s) of the lands described above
that to the best of my (ñ."ornledge and belief, all of the information and statements given in
this application and in all exhibits transmitted are true.
Municipalþ of Bayham Zoning By-law Amendment Application
that I /we hereby appoint to act as an Agent on my/our behalf in
all aspects of this
AndI@^u"t'hissolemnimconscientiouslybelievingittobetrue,andknowingthatitisof
the same force and effect as if made under oath, and by virtue of tÌle "Canødø Evídence Act".
DECLARED BEFORE ME at the:
Owner /Agent
Owner lAgent
(iÐ
(iiÐ
. (^ / , .,MARGAREil hIDERII[.Iâ¡Conu&docre cêA UommNsloner' etc. _; Deputy Clerk of tle Corpordon Of ûC
Muaicio¿Iity of Esyùan
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 134 of 405
e?
Details ofthe Rezoning requested by Bernhard Peters
-Shop size 40'xil'xl4'
-Business : Eden Custom Woodcraft
-present location; Renting at 6785 Hacienda Rd. South of Alymer in 4dx80f Farm Building
Within 30 m of residential property. Land is to be developed in future so we need to move
-Business nature : Stairs & Railing manufacturing &on site installation ; Family run w/ several employees ,5t 'i7
)ro ß#levets will be low due to the insulated buildint 0'2nrr P h3 y' e^7/" y"a
-lf there is further Questions, Call Bernhard at(519)808-4796
âr
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 135 of 405
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Memorandum
lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 5194727328
Íax 5194729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek
Date July 30, 2010
Project No 3/04481
Steno
Peters - Proposed Woodworking Operation (Part Lot 20, North Gore
Concession, Plank Road)
1.We have completed our review of the Zoning ByJaw amendment application submitted by
Bernard and Susana Peters, regarding the proposed development of a woodworking
facility located on the east side of Plank Road, south of Howey Line on Part Lot 20, North
Gore. The subject lands are an irregularly-shaped 12.5 ha (30.87 acres) parcel that is
designated'Agriculture'in the Offìcial Plan; and zoned Agricultural (A1) in Zoning ByJaw
245Ç2003.
The subject lands are characterized almost entirely as cropped agriculturalfields. On the
lands are a chicken coop and a residential dwelling in the south-west portíon of the lands.
Three severed lots are present along the central-western property line. The north
property line is bound by Howey Line, while the western property line is bound by Plank
Road. The eastern boundary is adjacent to agricultural lands and a wooded area
occupied by Little Otter Creek. The southern boundary is also adjacent to the wooded
area as well as a rural residential lot. The wooded area is designated as "Hazard Lands"
in the Offìcial Plan. The existing dwelling and chicken coop are an estimated 125 metres
away from the southern lot line and 90 metres from the wooded area to the east. The
amendment proposes a 243.8m2 (2624 sq. ft.) workshop to facilitate the woodworking
operation. The workshop would be located north of the existing residential dwelling and
no closer than 50 metres to the wooded area to the east.
The requested zoning bylaw amendment is to permit the manufacturing and retail sale of
stairs and hand railings within a proposed 243.8m2 (2624 sq. ft.) workshop. The facility
would operate as a secondary use to the main farming operation with the owner, and four
off-site persons as employees. As stated in Sectíon 4.2.1.2 of the Official Plan,
agricultural-related uses are permitted in lands designated 'Agriculture'; the proposed
woodworking operation is a related use. Furthermore, the intent of the 'Agriculture'
designation, as outlined in Section 4.2.1.8, is to permit such secondary uses provided they
are small scale and directly related to the farm operation and required in close proximity to
the farm operation.
lBl Group is a group of firms providing professional services and is affìlialed with lBl Group Architects
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 137 of 405
lBl Group Memorandum
Mun¡cipal¡ty of Bayham - July 30, 20'10
5.
Similar applications have preceded this type of operation across the Municipality with
discussion regarding what constitutes small scale vs. large scale, and possibly
necess¡tat¡ng a need for a site-specific Official Plan amendment. Due to the proposed
size of the workshop and the number of employees, we are satisfied that the proposed
workshop operation is small scale. Furthermore, the proposed operation is directly related
to the farm operation as it is a home-based business with the owrìer residing on site.
Based on the information provided we could support the application to amend the zoning
byJaw without the need for an Official Plan amendment, consistent with the policies of
Section 4.2.'l.8 of the Official Plan. However, given the nature of the operation and past
experience with similar application there are a number of issues that would need to be
resolved prior to full approval being granted. These are as follows:
o Site-speclfic rezoning should outline the proposed use as an additional
permitted use within an existing building and maximum floor area to maintain
the small-scale nature of the development;
o Site-specifìc rezoning should limit the number of off-site employees to ensure
the development remains primarily a secondary use to the main farm use
(Similar to Zone A1-22 on Vienna Line, which permits a secondary use and
states that'no more than three (3) full-tíme employee ... that is not an owner
of the lands, shatt be permitted in the A1-22 Zone at any one time);
. Outdoor storage should be limited to an area adjacent to the building housing
the woodworking facility so as to allow for display of finished products, but
limit such areas so as to not distract from the agricultural nature of the
surrounding area;
o Site planning is required to address any other issues deemed important to
Municipal staff. There may be important building issues associated with fire
controlto accommodate such uses. These items need to be addressed prior
to final approval.
7¿r'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Township of Bayham
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 138 of 405
:i r iî n L- i \i Fi J i-" 'L.t L- J '!.r '*,.i
1åt 7 ,tt.tíj " i; -¿f i,'j August 6,2010
Members of Council,
Municipality of B ayham:
i!: i )ii iilF,iL!i i',li íJ;\ ì1ii.'ill
We the undersigned nearby neighbours are in opposition to the proposed Zoning-ByJaw
amendment Under section 34 of the PLANNING ACT, with reference to the parcel of
land located in Part lot2},North Gore situated on the east side of Plank Road, south of
Howey Line. This amendment would change the Zontngfrom Agriculture (Al) Zone to
sight-specific Agriculture (AI -24) Zone inthe ZonrngByJaw of the Municipality of
Bayham No.Z456-2003.
ln general terms \¡re ate opposed to this amendment on the basis that it changes the use of
this Agriculixal zoned land signifrcantly. This would allow the operation of a
manufacturingfacility,not related to agriculture, to now become the primary activity on
this land. Such an intrusive manufacturing facility would not only be an unpleasant
addition to the neighbourhood, but would undoubtedly impact the value of the nearby
properties. There are 13 residential properties bordering the subject land.
The proposed change, we believe, would allow for a woodworHng manufacturing facility
to operate on a full-time basis, 40 fo 60 plus hours a week. Such a facility with the
operation of power saws, planers, shapers and other pieces of equipment would be very
noisy on an ongoing basis, and very disturbing to the neighbours. Along with the noise
issue, there will undoubtedly be dust as well. The general tidiness of the site along with
the storage of materials and waste-materials is of equal concem. There are nearby
neighbours who work shift- work and would find this noise very disturbing during the
day.
We do have land in the Municipality of Bayham zoned for this type of business and we
believe council should insist people establish businesses in the propedy zoned areas.
There may be other questions and comments that we would like to direct to council at the
meeting on the 12th.
î, t/. u, /^ )/."
Al iro_ \l o,l lee
Auqn¿ lrSzs¿taa
Sora [¿ I or,
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 139 of 405
t,'.t'ku
f = ,l6aaY
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 140 of 405
AUG.0? .20L0 lL:47 ?809602018 STÀPLES24 3
Sharvn Arbeau
Äuguat 6,2010
46774Fitrt"Ave
Chilliwach B.C. V2PlX7
(604) 703-3807
:
ATTN¡ lVfargaret Underhill - Planning Coordinâtor/ Deputy Clerk
:
TAKE NOTICE that I, Shawn Arbeau of 46774 First Ave. Chilliwack BC:
V2PLXí7, I of 2 owners of Pt Lot 2l RP11R8191 Part 2, North Çore :
Concession in the Municipalþ of Bayham D9.9PP9,$.EJhe PrePosed
ZontngBy-Law Amendment put forth by Mr Peten of Par[ Lol20, North
Gore Concessior\ East side of Plank Rd, South of Howey Line iri the
Municipality of Bayham. : :
I oppose because I bought this pmperry to escape the noisc arrClustle, bustle^of the cit¡ I
|jvè in cunently. I bougÞt this property because it is in a bear¡tifirl ar.rd guiet;farrning
community, I want it to remain *,àr way. I believe that if tt¡e rezonhg is approved ít will
decrease the resate value of ttre tand and futu¡e home we plan to buíld there. I once :
owned a wood working sbop and I krow first hafld how noisy these t¡çes ofbr¡sinesses'
canbe, so I do not want tt¡atkhd of noise ríght beside me.
I fearthat onse the rezonîrg is appmved
the land totally out of the agricultural zo
able to conti¡uo to expand getting bigger
and more tr¿ffic (especially heavy truck
vuitl be no stopping him. Give them il itrch
the iush! We nãed-our Agricultrrral land to remaín Agricultural! :
be the
oulates which is
would take up a few montås of the
,
going year rorrnd and Produce mor ç
fuat as a conflict if the main use is cultrual.
I implore to the voting cou¡cil members to vote against adopting þ gronoSed rezoning
amend¡nent. Please fr=rp tl" beauty and quiet I found rvhe¡r i boughl the prpperty iutaqt
:as is. Thank you for taliing rny concerns into consideration'
Sincerely aad without prejudice
Shawn A¡beau
#1.285 P.002 / oo2
,4 ^--/
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 141 of 405
August 6,2010Kun fubeau
46774 FlrstAw
Çhilliwach B.C. VzPtX7
(604)703-s783 h1 Ll Ilì û lP,{ LlîY 0F Bå'iH'trï'1l
NOTICE OF OPPOSAL
ÄTTN: Margaret Underhill - Planning Coordinator/ Deputy Clerk
TAKE NOTICE that I, Kim Arbe ilt of 46774 First Ave. Chilliwack BC VZP
lX/ , 1 çf 2 o\rynefs of Pt LotZl RP11R8191 Paü 2, North Gore Concession
in the Municipalþ of Bayham Dg OPPOSE the proPosed Zoning By-Law
A¡rendmentput forth by Mr Peters of Part Lot,2},North Gore Concession,
East side of Plank Rd, South ofHowey Line in the Municipalþ of Bayham.
I oppose because I bougtrt this property to esca¡re the noise and hustle, bustle of the ciry I
tG in currently. I bought rhis p'ropcrry becar¡se it is in a boautiful aud quiøt farnfui9
comnunity, I want it to remain thàt way^ I believe that if the rezoning is approved it wilt
decrease the resale value of the land and futr¡re home we plan to build there. My husband
onç,ç ow¡red. a'wood working shop and I know first hflnd how noisy these t¡pes of i
businesses can be, so I do rot want that kind of noise right beside me-
I fear that once the rezoning is approved lvfr Peterc will quickly apply again to remove tlre
land totally out ofthe agdwltrral zoning it nowhas placed on it. That way he will be
able to contínue to expand getting bigger and hiring more people and creating more noise
ard more kaffic (especially heary truck traf;fic). Once he hæ his foot in the door tlere
will be no stopping him. Çtve thern an inch they will take a míle! So lets not give them
the inch! We need our Agricultural land to remarn Agriculturall
Another concern of mine is he stated tlat the woodworking brsiness will be the
sccondary usc of the land. I would like to know how the Municipality oalculatçs which ís
marn r¡se and which is secondary use? The agricultura[use ofthe laod is sessonsl and
would take up a fewmonths ofthe year. Whereas ttre woodworking busrness would t'e
going year round and produqe more income than the agdmltural use would. I would see
that as a conflict ifthe main use is to be agricultural.
I implore to the voting council members to votc against adopting the pro¡rosed rezoning
amendmcnt. Please keep the beauty and quiet I found when I bought the property intact
as is. Thank you for økìng my öoncerns into consideration.
Sincerely and withqut prejudice,
Kim Arbçau
/*-ù ØÅÆ'u
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 142 of 405
To:
Point Re on Consen/ation Authori
4 ElmStreet, Tillsonburg, ON N4G 0C4
Phone 5194424242 or 888-231-5408 Fax 519-M2-71?3
E-mail: ishau gluressl'@lprca.onca We['r Site: n'wt,.lÊrrca.on-ca
Municipolity of Boyhom
Attn : M. Underhill
Jeff Shoughnessy
Plonning Assistont
ZBA Applicotíon - Peters
Dqte: August 4,2010
From:
Subjecl:
Stoff hove now hod on opportunity to review the obove noted, ond hove no objections to its
opprovol. However, it should be noted thot the portions of the subject property ore locoted within
the LPRCA Regulotion Limit, under Ontorio Regulotion 178106. As such, o permit is required from this
office for ony future development proposed within the Regulotion Limit. The opplicont should
contoct the stoff of the Long Point Region Conservotion Authority prior to construction in order to
ollow stoff on opportunity to review, provide comments ond, if oll potentiol concerns ore oddressed,
issue opprovol for ony proposed sife developmenl.
Pleose contoct me if you hove questions in this regord.
Yours truly,
Jeff Shoughnessy
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 143 of 405
THE CORPORATION OF THE
MT'NICIPALITY OF BÄYHAM
BY-LAWNO.2582-2010
PETERS
BEING A BY-LA\ry TO AMEND BY-LAW Nu.7ASG2003' AS AMENDED
WHEREAS the Council of the Corporation of the Municipalþ of Bayham deems it necessary to ame'nd
ZontrrgBy-law No. 7A5 6-2003, as amended;
TIIEREFORE, the Council of the Corporation of the Municipalþ of Baytram enacts as follows:
l) THAT ByJaw No. 7A56-2003, as amended, is hereby fi¡rther amended by amending Schedule ",{',
Map No. 27 ,by dele*ngfrom the Agricultural (Al) Zone and adding to the Site Specific Agricultural
(Al-24) Zong those lands outlined in heavy solid lines and rna¡ked
^l-24
on Schedule "dt''to this By-
law, which schedule is attached to and fomrs part of this ByJaw.
2) THÄT By-law No. V156-2003, as amended, is hereby fi,¡rther amended by amending Section 5
Agricultural (41/Al-A) Zone Regulations, by adding the following new subsection:
'5.11.24
5.11-24.1 Defìned Area
AI-24 as shown on Schedule "A", Map 27 to thís by-law
5.11.24.2 AddítíonalPermítt¿d Ases
Woodworking Operation to a maximumfloor area of 244m' (262a sq.ft.)
5.11.24.3 Outdoor Storage
Outdoor Storagewíll be limited to a maximumarea of 500m2 adjacentto the
buildíng housing the woodwo rking facility
5.11.24.4 S@tions
No more thanfour (4) employees ofthewoodworking operations, that is not
an owner of the lands, shall be permítted in the Al-24 Zone at any time"
3) TmS By-law comes into force:
a) Where no notice of objection has been filed \Mith the Municipal Clerk within the time
prescribed by the Plaruring Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Wherenotice of objectionhas been filedwiththeMunicipal Clerkwithinthetimeprescribed
by the Planning Act and regulations pursuånt thereto, upon the approval of the Ontario
Municþal Boa¡d.
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 144 of 405
By-law 2582-20L0 Page2
READ A FrRST TIME THIS 12ü'DAY OF August 2010.
READ A SECOND TIME TI{IS 12ü DAY OF August 2010.
MAYOR CLERK
READ A THIRD TIME AÌ.TD FINALLY PASSED THIS DAY OF 2OIO.
I\{AYOR CLERI(
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 145 of 405
By-law 2582-2010
This is Schedule "4" to By-low
No. 2582-2010, possed the 12th
doy of August 2010.
MAYOR CLERK
MUNICIPALITY OF BAYHAM
SCHEDULE 'A'
0 250m 500m
ltt
-
Scole 1 : 12,500
MAP No. 2V
LOï 18
NORTH GORE
A1-24
LOT 20 o
ÉY
Staff Report D2010-23 regarding Peters Rezoning Draft Zoning
By-law Z582-2010.
Page 146 of 405
1
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Conveyance to MNR - Part of Chatham Street
DATE: July 28,2010
FILE: T09
NUMBER: PR2010-08
Purpose
This report is to recommend the completion of a transfer of part of Chatham Street to the Ministry
ofNatural Resources.
Background
ln 1983, the former Village of Port Burwell proceeded with the closure of part of the road
allowance between lots 10 and 11 in Concession I (known as Chatham Street) southerly from the
current location of the municipal sewage treatment plant. Files indicate the closure and conveyance
of this section of road allowance (Part 5 Plan I lR-2446) was part of the consideration for the
acquisition of land and construction of the treatment plant.
Subsequently, in approximately 2000, the Municipality also required easements on additional MNR
lands for the purpose of the new exfiltration gallery for the treatment plant. At that time, MNR staff
noted concems that the subject portion of Chatham Street had not been properly conveyed, and
requested its completion as part of the land negotiations. At this time, it appears that the
conveyance was not completed, and MNR has again requested it be completed.
Staff Comments
Given that negotiations appe¿Ìr to have confirmed to the MNR that the subject portion of Chatham
Street would be closed and conveyed, staff suggest that the necessary transfers now be completed.
The necessary documents have been prepared. There are no public notice requirements etc. as the
closure itself was completed in 1983.
Attachments
1. Copy of Plan
2. Draft By-law No. 2010-077,being a by-law to convey part of the road allowance between Lots
10 and 11, Concession 1, designated as Part 5 on Plan llR-2446
Strategic Plan Goal(s)
Goal #l - Practice responsible financial management
Recommendation
"THAT By-law No. 2010-077,being a by-law to convey part of the road allowance between lots 10
and 1 1 in Concession 1 of the Municipality of Bayham designated as Part 5 on Plan llR-2446,be
presented to Council for enactment."
Ky
[y¡ûbmitted,
Staff Report PR2010-08 regarding Conveyance to MNR - Part
of Chatham Street.
Page 147 of 405
|R- 214é
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PLAN OÉ SUWÉY
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PART OF LOT IO
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PART OF ROAD ALLOWANCE BETWEEN LOTS IO AND I I
coNcEssloN I
PART OF TIIE ACCRETED LAND IN FRONT OF
LOT il, CONCESSToN I
GEOGRAPHIC TOWilSHIP OF BAYHAM
ÑOW IN THE !ILLÀGE OF
PORT BURWELL
COUMY æ
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MINIgfRY OF GCVERNMENI S€R!ICES
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THE CORPORATION OF TIIE
MTMIICIPALITY OF BAYHAM
BY-LAW 2010-077
BEING A BY.LAW COIMEY PART OF TIIE T]NOPENED
ROAD ALLOWANCE DESCRIBED PART OF CHATHAM
STREET BEING THE ROAD ALLOWANCE BETWEEN
LOTS 10 AIID 11, CONCESSION 1 OF THE
MUÌ\TCPALITY OF BAYHAM, IN THE COUNTY OF
ELGIN, DESIGNATED AS PART 5 ON PLAN IIR.2446
WHEREAS Section 1l of the Municipal Act,200l, S.O. 2001, c.25 as amended provides
that a lower tier municipality may pass byJaws respecting Highways, including parking and
traffic on highways;
Al[D \ilHEREAS Section 8 of the said Municipal Act provides thatamunicipality has the
capacrfy,rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS the Council of the former Village of Port Burwell passed By-lawNo. 83-
03 January 24,1983 to stop up and close part of Chatham Street, designated as Part 5 on Plan
ttR-2446;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to convey the subject lands to the Ministry ofNatural Resources.
THEREFORE THE COT]NCIL OF THE CORPORATION OF THE MT]II-ICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
THAT the Council of the Municipality of Bayham hereby authorizes and directs the Mayor
and Clerk to execute documents as necessary to eflect the conveyance of lands described as
Part of the Road Allowance between Lots 10 and 11, Concession 1 of the Municipality of
Bayham, designated as Part 5 on Plan llR-2446 to the Ministry ofNatural Resources.
AND THAT this by-law shall come into fulI force and effect upon final passing.
READ A FIRST, SECOND AI\D THIRD TIME AND FINALLY PASSED this l2th day
of August,2010.
1.
2.
MAYOR CLERK
Staff Report PR2010-08 regarding Conveyance to MNR - Part
of Chatham Street.
Page 149 of 405
Page 150 of 405
Y
CORPORATION OF'THE MT'MCIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gord Roesch - Fire Chief
SUBJECT: Station #1 (Port Burwell) Replacement
DATE: July 28, 2010
F|LE: A ta. Pgf 1nf-
NUMBER: P2010-007
Purpose
This report is to provide Council with a recommendation to hire an engineering firm to
represent the Municipality of Bayham with the replacement of the Bayham Fire Station
#1 - Port Bunruell.
Background
Peter Corfield and Associates completed a Master Fire Plan and that plan was
submitted to council on April 15th, 2010. One of the recommendations in the Master
Fire Plan was to replace the current fire station in Port Burwell. A committee was
established and several meetings have taken place.
Staff Report (FD2010-002) was subsequently presented to council and a resolution
authorizing staff to move forward and hire an engineering firm to represent the
municipality was passed. At that time, staff estimated engineering costs would be
$30,000 to $35,000.
Staff Gomments
1. Staff advertized a request for consulting services. The process closed July
21,2010 @ 4:00pm, we received eight (8) proposals. The fee's for services
ranged from $36,000 to $99,000.
2. Dawley Engineerin g of 427-1Oth Street, Unit 3, Hanover Ontario N4N 1 P8
provided us with the lowest quote of $36,000 plus HST and they met all the
requirements as outlined in the request for consulting services as advertised.
Attachments
Engineering Quotation (Port Burwell Fire Hall).pdf
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 151 of 405
Recommendations
1. That council direct staff to move forward and hire Dawley Engineering to
represent the Municipality of Bayham with the direction to provide all services
as outlined in the scope of work in the proposal they submitted July 21,2010.
The costs for the engineer shall be paid from the current reserve funds and
the fee shall not exceed the $36,000 plus HST quoted.
Reviewed By:
Gord Roesch
Fire Chief
Respectfully submitted,
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 152 of 405
Dawley Engrneering
427 - 1O¡h Streei, Unit 3,
Honover, Ontorio N4N I P8
Ph. (51 9) 364-7837 Fox - 7838
E-moil: ndowley@wightmon.co
July 21,2010
Att'n: Gord Roesch, Fire Chief
Municípality of Bayham
9344PlankRoad, Box 160
Straffordville ON NOJ 1Y0
Phone 519-866-5521 Fax 519-866-3884
E-mail: groesch@bayham.on.ca
re: Quote on Engineerìng Services
Proposed Fire Høll - Port Burwell
Dear Gord:
We are writing this letter to outline the services we have to offer in preparing construction
documents and reviewing the construction of the proposed Fire Hall in Port Burwell.
Over the last20 years, we have been involved with the design and construction of many municipal,
commercial and industrial facilities, some of which you are familiar with. We have continued to
maintain ties with the construction industry and work towards designing the most cost effective
building for the Owner. With this solid background we can provide you with an exceptional design
and construction documents, while keeping in mind the building costs.
The enclosed quotation is based on a fire hall as outlined in your request for consulting services.
This quotation includes site plan, site servicing drawings, electrical, mechanical and building
drawings required to complete the work. Inspections throughout the construction of the project are
included as listed.
Thank you for the opportunity to provide you with a quotation on the engineering services required
to complete your proposed fire hall. We look forward to discussing this project, or future projects
with you. Should you have any questions or require further information please do not hesitate to
call.
Nelson Dawley, P. Eng.
Dawley Engineering
Authorized by the Association of Professional Engineers
of Ontario to offer professional engineering serwices.
Municipality of Bayham - Port Burwell Fire Hall
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 153 of 405
Dowley Engíneering
427 - 10th Street, Unil 3,
Honover, Ontorio N4N I PB
Ph. (51 9) 364-7837 Fox - 7838
E-moil: ndowley@wightmon.co
Scope of Work:
1. Discuss building needs and general affangement with Fire Department, as required.
2. Design the fire hall according to your specialized needs and applicable codes. Preparation of
all construction drawings and specifrcations.
Construclio n Draw ings & SpeciJícatio ns
- Drawings and specifications, issued for "Stipulated-Price" tender/construction, including
any revisions that may be required throughout the project. All drawings to be sealed by
an Engineer, registered with the P.E.O.
- Complete tender/construction specifications to be broke down into divisions as per the
"Masterformat" section numbers and titles.
- Provide addendum throughout the tender period as may be required. Review the tenders
with the building committee and make recommendation.
- Site Plan: showing proposed building, all storm drainage, lanes, yards, building
setbacks, servicing, and other related information. Includes all necessary surveying for
elevations (legal survey to be provided by Owner - as necessary).
- General Arrangement: showing building layout, occupancy, design information,
section locations and general description ofthe proposed work.
- Structural Framing Ptan(s): details the framing aspects of the project.
- Building Sections: typical building cross-sections showing roof, wall and ceiling
construction.
- Room Finish Schedules, Door & Window Schedules: complete schedules outlining the
work to be included with the drawings. Schedules to outline hardware requirements as
well as any special details.
- Elevations: showing exterior details of the building.
- Ptumbing, Drainage & Mechanical: complete drawings ready for tender/construction.
HVAC drawings for the building.
- Electrical: complete drawings ready for tender/construction. This will include servicing
information required for quotation.
3. Review fìnal design with the Fire Department, as required. Make final revisions to
drawings & specifrcations as may be required.
4. Submit drawings to the Municipality's Chief Building Official for approval. Permit fees
have not been included in the quotation.
5. Supply 15 sets of construction documents. Additional sets would be available, if required, at
a cost of t350t per set.
6. Assist in reviewing quotations and selection of Contractor with the Fire Department &
Council.
Authorized by the Association of Professional Engineers
ofOntario to offer professional engineering services.
Municipality of Bayham - Port Burwell Fire Hall
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 154 of 405
Dowley Engineering
427 - lOI Sireel, Un¡t 3,
Honover, Ontorio N4N I P8
Ph. (51 9) 364-7837 Fox - 7838
E-moil: ndowley@wighlmon.co
Scope of Work (cont'd):
7. Review construction through the duration of the project.
8. Inspections and reports would be provided at the following stages (approximately 10
inspections):
Ð completion of excavation for footings - verification of soil bearing.
ii) reinforcing steel prior to pouring any concrete.
iiÐ structural framing, insulation and vapour barrier.
iv) mechanical and electrical inspections.
v) payment certificate inspections.
vi) final inspection.
- General review (engineering) of the construction, to be in conformance with Section 78 of
Ontario Regulation 941, made under the Professional Engineers Act, 1990. This work will
be carried out in accordance with the Professional Engineers Ontario Guideline for
Professional Engineers Providing General Review of Construction as Required by the
Ontario Building Code.
- It will be the Engineer's responsibility to prepare and approve payment certificates.
Any additional re-inspections required due to incomplete or faulty workmanship will be
done at a cost of t750t per visit. The Municipality would recover this cost from the
contractor.
Soils and concrete testing costs have not been included, as this will vary depending on the
site conditions. We will organize on an "as need" basis during the compaction of the
backfîll under the floor and testing of concrete as may be needed. An allowance will be
included in the construction tender documents for this work.
9. Upon completion of the project a complete set of as-built drawings will be supplied to the
Owner along with any operations and maintenance manuals (as provided by Contractor).
The above work would be completed for a total fixed cost of t36,000@ plus H.S.T.
(this includes 4!! disbursements, such as travel and printing costs)
Please note the following is included in our tender quotation on engineering services:
. All required meetings with council, building committee and public during the design and
presentation stages of the project.
. Site plan including grading and drainage.
. Complete building drawings & specifications including electrical and mechanical.
o All required inspections throughout the project, including all shop drawing approvals.
Authorized by the Association of Professional Engineers
ofOntario to offer professional engineering services.
Municipality of Bayham - Port Burwell Fire Hall
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 155 of 405
Dawley Engineering
427 - l9th Street, Unit 3,
Honover, Ontorio N4N I P8
Ph. (519) 364-7837 Fox - 7838
E-moil: ndowley@wighTmon.co
Please find listed below relevant information, typically requested when submitting a quote on
engineering:
l) Company's Certificate of Authorization Number #1609783
confirming authorization to engage in the business of providing services that are within the
practice of Professional Engineering in the Province of Ontario.
2) Proposed Schedule:
If awarded the project we would discuss your requirements and attempt to organize schedule
accordingly. Preliminary schedule:
¡ 3 weeks to gather existing site data
¡ 2 weeks preparation of general floor plan and layout drawings
o 4-6 weeks preparation of tender/construction drawings
o l-2 weeks review of drawings and revisions
A project list of recent buildings is included for your information.
Curriculum Vitae for Nelson Dawley, P. Eng. - the principal in the company.
Hourly rates should work outside scope of work be required:
. Engineer - $125 per hour
e Drafting - $75 per hour
¡ Mileage - $0.45 per km.
Thank you for the opportunity to provide you with a quotation on the above work. We look forward
to discussing this project, or future projects with you.
Sincerely,
Authorized by the Association of Professional Engineers
of Ontario to offer professional engineering serryices.
3)
4)
s)
Nelson Dawley, P.
Døwley Engineering
Municipality of Bayham - Port Burwell Fire Hall
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 156 of 405
Dowley Engìneerîng
427 - l}th Streeì, Unil 3,
Honover, Onforio N4N I P8
List of Recent Relevant Projects
Fire Halls
- Central Huron Fire Department, Clinton (2010)
- Lucknow Fire Department, Lucknow (2010)
- Town of Meaford Fire Department, Meaford (2009)
- South West Oxford Fire Department, Mount Elgin (2006)
- Blandford-Blenheim Fire Department, Drumbo (200a)
- East ZonaTavistock Fire Department, Tavistock (2004)
- Mulmur Melancthon Fire Department, Honeywood (2003)
- Municipality of Brockton - Walkerton Fire Department (2003)
- Arthur and Area Fire Department, Arthur (2002)
- Rosemont District Fire Department, Rosemont (2000)
- Grand Valley & Area Fire Department, Grand Valley (1997)
- East Zorca - Tavistock Fire Department, Innerkip (1995)
- Biddulph - Blanshard Fire Department, Granton (1994)
- North and South Easthope Fire Department, Shakespeare (1992)
Offrce and Public Facilities
- Municipality of West Grey, Neustadt Community Hall (2008)
- P&H Foods, Hanover - New Office (2006)
- Germania Insurance, Ayton - New Office (2006)
- Township of Blandford-Blenheim, Drumbo - New Office (2006)
- Telesat Canada, Allan Park - New Offrce (2005)
- Township of Adjala Tosorontio - New Office (2003)
- Township of Galway Cavendish and Harvey - New Office (2003)
- Township of Georgian Bluffs - New Offrce (2002)
- First Baptist Church - New Church, Listowel (2000)
- Reliable Motors (Ford) - New Dealership, Fergus (2000)
- Township of Chatsworth - New Municipal Office, Chatsworth (1999)
- Wellington North - New Municipal Office, Kenilworth (1999)
- Anan-Elderslie - New Municipal Office, Chesley (1999)
- Desboro Arena - Dressing Room Replacement (1999)
- Park Theatre - 150 seattheatre addition (1998)
- Desboro Arena - Arena Replacement (1997)
- Brampton Agricultural Society I50'x220' arcna (1997)
- Hoffmann-La Roche 72,000 sq.ft. Office Addition, Cambridge (1996)
Ph. (519) 364-7837 Fox-7838
E-moil: ndowley@wighlmon.co
Authorized by the Association ofProfessional Engineers
of Ontario to offer professional engineering services.
Municipality of Bayham - Port Burwell Fire Hall
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 157 of 405
427 - 10th Streef, Unit 3,
Honover, Onlorio N4N I P8
Ph. (51 9) 364-7837 Fox - 7838
E-moil: ndowley@wighimon.co
Nelson R. Dowley, P. Eng.
Highlights of Qualifications
- Solid background in structural engineering; analysis and design.
- 20 years experience in construction.
- Supervision and management experience.
- Proficient in building "lay-outs" and design.
Education and Professional Membership
- B.A.Sc., Civil Engineering, University of Waterloo, May 1986.
- Member of the Professional Engineers Ontario.
- Member of the Ontario Building Officials Association of Ontario, Grey-Bruce Chapter.
- Member of Canadian Farm Builders Association.
- Member of the Rotary Club of Hanover.
Work Experience (prior to Dawley Engineering)
1988 - 1995 employed as the Company Engineer for J&H Fleming Limited, Hanover, a
construction firm that specialized in the Design - Build concept for industrial, commercial and
agricultural facilities. My responsibilities included:
- Head of design I drafting department.
- Design of all building components, such as, trusses, shear walls, reinforced concrete
and structural steel.
- Involved with the construction management of all jobs in progress.
-2-D and 3-D drawings on AutoCAD R-13.
[The company closed in 1995 with the retirement of the owner, Harold Fleming]
1987 - 1988 employed as Project Superintendent for Morley-Bunting Contractors Ltd.,
Markham, a construction management firm. During employment I was involved with the
construction management of a22 million dollar expansion to the Molson Brewery Keg Plant.
1987 employed as Project Superintendent for County Contracting of Wheatly Inc.,
Cambridge, a company specializing in the development of subdivisions. While with County
Contracting I was involved with the supervision of Phase I site development and residential
construction in Ingersoll (Walnut Grove Subdivision).
1987 employed as Surveyor for Eton Construction, Mississauga. During this time I was
primarily responsible for the layout work and setting of lines for the Malvern Town Centre in
Scarborough.
1986 employed as a Field Engineer for Dufferin Construction, Oakville. I was responsible for
the "take-off' and ordering of materials for sewer, watermain and surface work.
Authorized by the Association of Professional Engineers
ofOntario to offer professional engineering services.
Municipality of Bayham - Port Burwell Fire Hall
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 158 of 405
The Municipalitv of Bavham
REQUEST FOR CONSULTING SERY'CES
The Municipality of Bayham is looking to secure a Consulting firm to provide tender/construction documents for a proposed
Fire Station. Please deliver quotations to The Municipality of Bayham, Attention Fire Chief Gord Roesch, by July 21,2010
@ 4:00pm.
Scope of Work:
Supply of Construction / Tender documents for a proposed new Fire Station, The proposed new Fire Hall will be located on
the property known as 55461 Nova Scotia Line in Port Burwell, Construction style to be finalized during initial meetings with
Consultant and Owner / Fire Hall Building Committee, however we are anticipating that we will require a 6000 - 6500
square foot building.
Architectu ral, engineerin g, drawings and specifications to include :
- Meetings, as required, with Building Committee to discuss building needs and determine final building design &
layout.
- Drawings and specifications, issued for "Stipulated-Price" tender/construction, including any revisions that may
be required throughout the project. lnclude complete electrical & mechanical drawings and specifications. All
drawings to be sealed by an Engineer, registered with the P.E,0,
- Full set of drawings to include (but not limited to): site plan, floor plan(s), foundation plan, building sections,
relevant details, room finish information, elevations, mechanical and electrical.
- Site plan to be complete showing any existing buildings, servicing, existing and proposed elevations, lnclude all
surveying required to determine existing elevations of the property.
- Complete tender/construction specifications to be broke down into divisions as per the "Masterformat" section
numbers and titles,
- Submit all drawings to local Chief Building Offlcial for their approvals. Owner to pay for permit fees,
- Provide addendum throughout the tender period as may be required. Review the tenders with the building
committee and make recommendation.
- Supervise the successful builder throughout the construction and related site works. Describe proposed
inspections and scheduled site meetings included in tender for consulting services,
- General review of the construction, to be in conformance with 0.8.C. 2.3.2
- lt will be the Consultant's responsibility to prepare and approve payment certificates.
- Complete set of as-built drawings and operating manuals to be supplied to Owner upon completion of the
project.
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 159 of 405
Please fill in the following:
1) Proposed Schedule:
Completion of construction drawings and specifications after award of project 10-13 weeks
2) List of recent buildings of similar size and nature (attach additional sheet if required),
Owner Location Size Date Completed Building Cost
Central Huron Clinton 80'x128'(+). (in proqress) $1.200.000 (approx)
(note: Clinton Fire Hall is under construction - consists of second floor over office area c/w elevator and large tower
entrance)
Town of Meaford Meaford 100'x100' . Spring 2009 $750.000
South West Oxford
Blandford-Blenheim
East Zorra Tavistock
Mulmur-Melancthon
Mount Elqin 50'x90' Sprinq 2006
Drumbo 52'x80' Sprinq 2005
Tavistock 60'x96' Fall2004
Honevwood 72'x90' Sprintr2004
$435.000
$380.000
$615.000
$435.000
Municipality of Brockton Walkerton 100'x120' , Fall 2003 $1.200.000
(note: Walkerton fire hall was a masonry steel structure, The remainder of the fire halls listed are wood frame
construction)
When submitting the tender on the Consulting Services please include the following documentation:
- This document with the applicable areas filled in
- Cuniculum Vitae of the Consultants to be involved with the project.
- Description of services offered by the Consultants complete with pricing breakdown, as may be applicable. List
hourly rate of Consultants, should additional work be required outside this scope of work.
- Failure to provide any one of the above may result in the rejection of the tender.
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 160 of 405
Quotation to be comolete, including allexpenses, traveland disbursements. H.S.T, is notto be included in the quotation.
Total Consulting fees (including alldisbursements) $36.000 +H,S.T,
Lowest or any tender not necessarilv accepted,
Consulting Firm: Dawlev EnEineerinq
Contact Person : Nelson Dawlev
Address: 427 - 10ul Steet, Unit 3
Hanover, Ontario
N4N 1P8
Phone Number: 1519) 364-7837
FaxNumber: (519)364-7838
Cell Number: (22ü668-2617
E-mail: ndawley@wiqhtman,ca
Please direct any questions to: Fire Chief Gord Roesch @ 519-866-5521 or groesch@bayham.on.ca
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 161 of 405
Staff Report P2010-007 regarding Station #1 (Port Burwell)
Replacement.
Page 162 of 405
e
TO: Mayor & Members of Council
FROM: Gord Roesch - Fire Chief
SUBJECT: Mutual Assistance Agreements
DATE: July 28, 2010
FILE: P tU
NUMBER: P2010-009
Purpose
This report is to provide Council an update and recommendation to enter into a Mutual
Assistance Agreement with our partners in Elgin County and the City of St.Thomas.
Background
The Emergency Management and Civil Protection Act provide provisions for a
municipaliiy to enter into an agreement with another municipality for the provision of
personnel, equipment or materials during a declared emergency.
Elgin County Community Emergency Management Coordinators have had several
meetings and have a Mutual Assistance Agreement prepared consideration by area
municipal Councils
Staff Gomments
The county CEMC's had a meeting July 28, 2010 at the county building. The group
reviewed the following questions / concerns regarding the agreement.
1. Each municipality must carry $5 million general liability insurance, which is to
include a cross liabílity clause and add the other members of the agreement as
additional insured. The question was raised that the agreement should include
a clause requiring a municipality to provide 30 days written notice in the event of
cancellation of insurance. The group decided that it wasn't necessary as all
municipalities are required to carry the insurance as outlined in Section 11 ol
the agreement.
2. Concerns were raised in regards to supervision of staff and how the Ministry of
Labour rules and regufations apply. The group deemed this to be a non-issue
and didn't want to get into determining specific operational requirements of an
emergency in this agreement. Section 12 of the agreement clearly states that a
Municipality sending workers "shall have the right to assign supervisory
personnelto operate or supervise the operation".
ârj l¡rii j iì i]?i{0
Staff Report P2010-009 regarding Mutual Assistance
Agreements.
Page 163 of 405
Staff Comments Contin ued
3. Questions about WSIB were raised, specifically if there is an injury to a worker,
whom is the claim assigned to? / and if a vehicle or equipment is damaged who
is responsible for repairs? Section 7.4 clearly states that the assisted
municipality shall be responsible for wages, supply of materials and fuel,
property damage to vehicles and injury to personnel providing assistance. lf a
worker is injured, the "home" municipality will file the WSIB paperwork.
However, WSIB makes provisions for claims to be transferred to the faulting
municipality. ln short, the municipality that has the declared emergency will be
responsible for employee injuries.
4. The consensus of the group is that all municipalities that would be signing this
agreement already have a good working relationship, if there are discrepancies
that come up that are not within the parameters of this agreement they can be
dealt with after the fact. Any individual municipality with concerns regarding
providing assistance can be addressed before providing such assistance to the
assisted
5. We have been requested to have a resolution passed and returned to County
staff by August 31't, 2010 so all the municipal representatives at the regular
county council meeting in September can sign the agreement'
Attachments
1. 2010-081-Mutual Assistance Agreement Emergencv Manaqement
Recommendations
"THAT Staff Report P2010-009 regarding a Mutual Assistance Agreement
between all the Municipalities in Elgin and the City of St.Thomas be received and
that By-Law 2010-081 being a by-law to authorize a Mutual Assistance Agreement
with Elgin Count Municipalities and the City of St.Thomas, be presented to
Council for enactment.
Gord Roesch
Fire Chief
Respectfu lly subm itted,
Staff Report P2010-009 regarding Mutual Assistance
Agreements.
Page 164 of 405
THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-081
A BY.LAW TO AUTHORIZE THE EXECUTION OF A MUTUAL ASSISTANCE
AGREEMENT
BET\ilEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
THE CORPORATION OF THE TOWN OF AYLMER
THE CORPORATION OF THE MTJNICIPALITY OF CENTRAL ELGIN
THE CORPORATION OF THE MUNICIPALITY OF DUTTON/DUNWICH
THE CORPORATION OF'THE MUNICIPALITY OF \ryEST ELGIN
THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD
THE CORPORATION OF THE CITY OF ST. THOMAS
THE CORPORATION OF THE TOWNSHIP OF MALAHIDE
THE CORPORATION OF THE COUNTY OF ELGIN
WHEREA S the Emergency Management and Civil Protection Act, R. 'S. O. 1 990, c. E. 9 provides
that the Council of a municipality may make an agreement with another municipality for the
provision of any personnel, service, equipment or material during a declared Emergency;
AND \ilHEREAS the parties wish to provide for mutual aid and assistance to each other
through the provision of personnel, services, equipment or material to one or the other during a
declared Emergency within the meaning of the Emergency Management and Civil Protection
Act,'
AND WHEREAS the parties have Emergency Plans pursuant to the Emergency Management
and Civil Protection Act;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to enter into a Mutual Assistance Agreement with area municipalities.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOIilS:
1. THAT the Municipality of Bayham enter into a Mutual Assistance Agreement in the form
affixed hereto and market Schedule "4" between the Corporation of the Municipality of
Bayham and the Corporation of the City of St.Thomas, Corporation of the Municipality
West Elgin, Corporation of the Town of Aylmer, Corporation of the Municipality of Central
Elgin, Corporation of the Municipality of Dutton/Dunwich, Corporation of the Township of
Southwold, Corporation of the Township of Malahide and the Corporation of the County of
Elgin;
Staff Report P2010-009 regarding Mutual Assistance
Agreements.
Page 165 of 405
2. TIIAT the Mayor be authorized and directed to execute the said agreement on behalf of the
Municipality of Bayham;
3. THAT this byJaw shall come into fullforce and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 12TH
DAY OF AUGUST,2010.
MAYOR CLERK
Staff Report P2010-009 regarding Mutual Assistance
Agreements.
Page 166 of 405
By-LawNo. 2010-081
Schedule "A"
MUTUAL ASSISTANCE AGREEMENT
\ilHEREAS the Emergency Management and Civil Protection Act, R.^S.O. 1990, c. E. 9 provides
that the Council of a municipality may make an agreement with another municipality for the
provision of any personnel, service, equipment or material during a declared Emergency;
AND WHEREAS the parties wish to provide for mutual aid and assistance to each other
through the provision of personnel, services, equipment or material to one or the other during a
declared Emergency within the meaning of the Emergency Management and Civil Protection
Act;
AND WHERAS the parties have Emergency Plans pursuant to the Emergency Management and
Civil Protection Act;
NOW THEREFORE in consideration of the mutual covenants herein contained, the parties
agree as follows:
1. Definitions
1.1 In this Agreement,
1.1.I "Assisted Municipality" means the municipality receiving aid or
assistance pursuant to this Agreement;
I.1.2 "Assisting Municipality" means the municipality providing aid or
assistance pursuant to this Agreement;
1.1.3 "Emergency", "Emergency Area" artd "Emergency Plan" shall have the
same meanings as in the Emergency Management and Civil Protection
Act;
1.1.4 "Mutual Assistance Agreement" means this Agreement and the attached
Schedule(s) which embody the entire Agreement between the parties;
1.1.5 "Requesting Party" means the municipality asking for aid andJor
assistance pursuant to this Agreement;
1.1.6 "Community Control Group" means the organisational entity responsible
for directing and controlling the Assisted Municipality's response to an
Emergency.
1.1.7 "Declared Emergency" means that, the Municipality asking for aid andlor
assistance pursuant to this agreement has followed the proper procedures
in declaring an emergency and has exhausted all resources in their own
Municipality.
Staff Report P2010-009 regarding Mutual Assistance
Agreements.
Page 167 of 405
I Role of the Minister
2.1 The parties acknowledge that pursuant to the Emergency Management and Civil
Protection Act (the "Act"), the Minister of Community Safety and Correctional
Services for the Province of Ontario is responsible for the administration of the
Act and is the principal contact for all Emergencies.
2.2 The parties further agree that the Minister should be notified in writing of any
request made under this Agreement. The Requesting Party agrees to notiff, as
soon as reasonably practicable, Emergency Management Ontario (EMO),
Ministry of Community Safety and Correctional Services on the matter of any
request for assistance made under this Agreement.
Authorization to Request/Offer Assistance
3.1 Each party hereby authorizes its Chief Administrative Officer, or such other
senior officer of the party as the Chief Administrative Officer has designated
(hereinafter "CAO"), to request, accept offers to provide, or to offer to provide
assistance pursuant to this Agreement on behalf of thatparty.
Requests for Assistance
4.1 The parties agree that in the event of a Decløred Emergency, a Requesting Party
may request assistance in the form of qualified personnel, services, equipment, or
material from the other party(s).
4.2 The request for assistance shall be made by the CAO of the Requesting Party to
the CAO of the Assisting Municipality. The CAO may make the initial request
for assistance orally. However, any request for assistance made orally shall be
confirmed in writing by the Requesting Party within three (3) days of the initial
oral request. The Assisting Municipality may provide assistance to the other
party upon receipt ofthe oral request.
4.3 The request for assistance shall be confirmed in writing as soon as reasonably
practicable by the Requesting Party in accordance with Schedule "4" attached
hereto. The written request shall set out in detail the specific personnel, services,
equipment or material that has been requested as assistance, and which the
Assisting Municipality has agreed to provide. The Assisting Municipality may
request such additional information, as it considers necessary to confirm the
existence of a Declared Emergency and to assess the type, scope, nature and
amount of assistance to be provided.
4.4 The Assisting Municipality shall respond to the request within one (1) day, and
may in its sole discretion determine the type, scope, nature and amount of
assistance it will provide. The Assisting Municipality shall confirm in writing the
assistance it has agreed to provide.
4.5 The parties may by mutual agreement alter the assistance to be provided to the
Assisted Municipality under this Agreement. Amendments to the scope, type,
nature or amount of assistance shall be confirmed in writing by the Requesting
Party within three (3) days of being agreed upon.
4
3.
4.
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5.Limitations on Assistance Provided
5.1 Nothing in this Agreement shall require or obligate or be construed to require or
obligate a party(s) to provide assistance. Each party shall retain the right to refuse
the request to provide assistance, and the right to offer options to the assistance
that has been requested.
5.2 No liability shall arise against the Assisting Municipality if it fails, for any reason
whatsoever, to respond to a request for assistance made under this Agreement.
5.3 When assistance has been offered or provided by the Assisting Municipality, the
Assisting Municipality shall not be obligated to provide any further assistance or
to do anything or take any action beyond that which is specifically agreed to by
the acceptance ofthe request for assistance.
5.4 Nothing in this Agreement shall prevent the Assisting Municipality, in its sole
discretion, from withdrawing any or all assistance provided to the Assisted
Municipality.
5.5 The Assisted Municipality may determine in its sole discretion that its
requirement for assistance has ceased and shall notiff the Assisting Municipality
of this in writing.
Term and Termination
6.1 This Agreement shall be in effect from
6.2 Despite any other section of this Agreement, either party may terminate this
Agreement upon at least sixty (60) days' written notice to the other party.
Costs
The parties agree that any and all costs for assistance are to be paid by the
Assisted Municipality. The Assisted Municipality shall be responsible to pay for
any and a\l actual costs incurred for the assistance or by the Assisting
Municipality in providing the assistance. Such costs shall include wages, salaries,
and expenses incurred in providing the assistance provided said expenses are
reasonable in the circumstances relative to the need for assistance, but shall
exclude employment benefits.
The Assisted Municipality shall also be responsible for all actual operating costs
for all personnel, services, equipment, machinery or material furnished, including,
but not limited to, costs of fuel, repairs, parts and any and all other items directly
attributable to the operation of equipment and machinery, services and material
furnished as assistance to the Assisted Municipality under the Agreement. The
Assisted Municipality shall be responsible for the cost of replacing equipment or
material furnished by the Assisting Municipality if damaged beyond reasonable
repair.
6.
7.
7.1
7.2
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8.
1.3 The Assisting Municipality shall provide to the Assisted Municipality, if practical,
an estimate of the cost of providing the assistance.
7.4 The Assisted Municipality shall be responsible for payment of wages, supply of
materials and fuel, property damage to vehicles, and injury to personnel providing
assistance in the event of a declared emergency and at all times relating to the
rendering of assistance pursuant to this Agreement.
Payment
8.1 Payment by the Assisted Municipality for costs incurred for the assistance
provided, shall be subject to the Assisted Municipality's receipt of an invoice
from the Assisting Municipality. Such invoice shall set out in detail, to the
reasonable satisfaction of the CAO, the costs actually incurred by the Assisting
Municipality in providing assistance, and where practically available, receipts for
disbursements shall be forwarded in support of the invoice.
8.2 The Assisted Municipality shall remit payment of the amount owing for the
assistance provided within ninety (90) days of the termination of the Decløred
Emergency or the receipt of the Assisting Municipality's invoice, whichever is
later.
8.3 Any amount remaining unpaid and outstanding after the ninety (90) day period
referred to in sub-section 8.2 of this Agreement shall bear interest at the rate
stipulated in the Assisting Municipality's invoice, which rate shall not exceed the
Bank of Canada bank rate at the date of the invoice plus two (2%) per cent per
annum until paid.
Employment Relationship
g.l Despite the fact that the employees, contractors, servants and agents (collectively
"the workers") of the Assisting Municipality may be assigned to perform duties
for the Assisted Municipality and that for the duration of the Emergency, the
Assisted Municipality shall reimburse the Assisting Municipality for the costs of
the wages, salaries and expenses of the workers, in all other respects the workers
of the Assisting Municipality retain their employment or contractual relationship
with the Assisting Municipalþ. The parties acknowledge and agree that the
Assisted Municipality is not to be deemed the employer of the Assisting
Municipality's employees, agents, or contractors or servants, under any
circumstances or for any purpose whatsoever. The Assisting Municipality shall
remain responsible for all statutorily required deductions,'contributions and/or
payments, including but not necessarily limited to Employment Insurance and
CanadaPension Plan and at all times at the current established rate for the
Municipality.
Indemnity
10.1 The Assisted Municipality shall indemniff and save harmless the Assisting
Municipality from all claims, costs, all manner of action or actions, cause and causes
of action, duties, dues, accounts, covenants, contracts, demands or other proceeding
9.
10.
Staff Report P2010-009 regarding Mutual Assistance
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11.
of every kind or nature whatsoever at law or in equity arising out of the Agreement
and out of the provision of any assistance pursuant to this Agreement.
Insurance
11.1 During the term of this Agreement, each party shall obtain and maintain in full
force and effect, general liability insurance issued by an insurance company
licensed to carry on business in the Province of Ontario, providing for, without
limitation, coverage for personal and bodily injury, public liability and property
damage. Such policy shall:
1 1.1.1 have inclusive limits of not less than Five Million Dollars ($5,000,000) for
injury, loss or damage resulting from any one occurrence;
ll.L2 contain a cross-liability clause endorsement of standard wording;
11.1.3 name the other party as an additional insured with respect to any claim
arising out of the Assisted Municipality's obligations under this
Agreement or the Assisting Municipality's provision of personnel,
services, equipment or material pursuant to this Agreement;
ll.2 The Assisting Municipality's and the Assisted Municipality's general liability
insurance, when called upon to respond to a claim on behalf of the respective
named insured municipality, shall each apply as primary insurance and not excess
to any other insurance available to the additional insured designated on the named
insured's policy
11.3 Upon the request of the other party, each party shall provide proof of
insurance in a form satisfactory to the requesting party's CAO or his or her
designate.
Liaison and Supervision
l2.I The Assisting Municipality shall have the right, to be exercised in its sole
discretion, to assign an employee or agent (the "Liaison Officer") of the Assisting
Municipality to the Community Control Group of the Assisted Municipality. The
Liaison Officer shall provide a liaison between the Assisting Municipality and the
Community Control Group of the Assisted Municipality. The parties acknowledge
that the purpose of the Liaison Officer shall be to permit communication between
the Assisted and Assisting Municipalities. Subject to the Municipal Freedom of
Information and Protection of Privacy Act, the Liaison Officer shall be permitted
to inform the Assisting Municipality on the status of the declared Emergency and
the actions taken by the Assisted Municipality. The Liaison Officer shall have the
right to obtain information about the declared Emergency and the use of the
assistance provided in order to report to the Assisting Municipality during and
after the duration of the assistance provided and the Emergency. The Assisting
Municipality shall keep confidential and not disclose any information concerning
the emergency or the assistance provided without the prior consent of the Assisted
Municipality, except as may be legally required.
12.
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13.
I2.2 The Assisting Municipality shall assign its personnel to perform tasks as directed
by the Community Control Group of the Assisted Municipality. The Assisting
Municipality shall have the right to assign supervisory personnel to operate or
supervise the operation of any of the Assisting Municipality's personnel andlor
equipment furnished as assistance to the Assisted Municipality. Such supervision
shall be in accordance with the instructions of the Community Control Group.
Information Sharing
13.1 If requested, each party shall respond to the other party's request for information
regarding specified types of personnel, services, equipment or material in the
possession of each party that may be used in the provision of assistance under this
Agreement. All such information shall be provided without any warranty of any
kind as to its accuracy, reliability, usefulness or other characteristics.
Food and Lodging
14.1 For the duration of the assistance provided under this Agreement, the Assisted
Municipality shall be responsible for providing all food, lodging and
accommodation required by the personnel furnished by the assisting municipality
pursuant to this Agreement. Where food and lodging cannot be provided in-kind,
the Assisted Municipality shall pay a reasonable per diem to personnel for any
food and lodging purchased by personnel of the Assisting Municipality. The per
diem shall be no less than the Assisted Municipality pays to its own employees as
a matter of policy or agreement.
Notice
15.1 If not otherwise provided in this Agreement, written notice given pursuant to this
Agreement must be addressed,
In the case of notice to the Corporation of the Municipality of Bayham, to:
The Administrator
The Corporation of the Municipality of Bayham
9344Plat'kRoad, P.O. Box 160
Straffordville, Ontario
NOJ IYO
Fax: 519-866-3884
In the case of notice to the Corporation of the Town of Aylmer, to:
The Administrator
The Corporation of the Town of Aylmer
46Talbot Street West
Aylmer, Ontario
N5H 1J7
Fax: 519-765-1446
14.
15.
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Page 172 of 405
In the case of notice to The Corporation of the Municipality of Central
Elgin, to:
The Chief Administrative Officer
The Corporation of the Municipality of Central Elgin
450 Sunset Drive
Elgin County Administrative Building
St.Thomas, Ontario
N5R 5VI
Fax: 519-631-4036
In the case of notice to the Corporation of the Municipality of
Dutton/Dunwich, to:
The Administrator
The Corporation of the Municipality of Dutton/Dunwich
199 Cunie Road
P.O. Box 329
Dutton, Ontario
NOL lJO
Fax: 519-762-2278
In the case of notice to the Corporation of the Municipality of West Elgin,
to:
The Administrator
The Corporation of the Municipality of West Elgin
22413 Hoskins Line
P.O. Box 490
Rodney, Ontario
NOL 2CO
Fax: 519-785-0644
In the case of notice to the Corporation of the Township of Southwold
The Chief Administrative Offtcer
The Corporation of the Township of Southwold
35663 Fingal Line
Fingal, Ontario
NOL lKO
Fax: 519-769-2837
In the case of notice to the Corporation of the City of St. Thomas, to:
Staff Report P2010-009 regarding Mutual Assistance
Agreements.
Page 173 of 405
The City Clerk
The Corporation of the City of St. Thomas
545 Talbot Street
P.O. Box 520
St. Thomas, Ontario
N5P 3V7
Fax: 519-633-9019
In the case of notice to the Corporation of the Township of Malahide, to:
The Chief Administrative Offtcer
The Corporation of the Township of Malahide
87 John Street South
Aylmer, Ontario
N5H 2C3
Fax: 519-773-5334
-and-
in the case of notice to the Corporation of the County of Elgin, to:
The Chief Administrative Offrcer
The Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Fax: 519-663-7661
15.2 If hand delivered, the notice is effective on the date of delivery; if faxed, the
notice is effective on the date and time the fax is sent; if sent by electronic mail,
the notice is effective on the date sent; and if mailed, the notice is deemed to be
effective on the fifth business day following the day of mailing.
15.3 Any notice given shall be sufficiently given if signed by the CAO or by a person
authorized by or acting under the direction or control of the CAO.
16. Rights and Remedies
16.l Nothing contained in this Agreement shall be construed as restricting or
preventing either party from relying on any right or remedy otherwise available to
it under this Agreement, at law or in equity, in the event of any breach of this
Agreement.
17. Binding Effect
17.l This agreement shall enure to the benefit of and be binding upon the parties and
their respective successors, administrators and assigns.
10
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18.
19.
20.
21.
22.
17.2 This Agreement shall not be construed as or deemed to be an agreement for the
benef,rt of any third parties, and no third party shall have any right of action
arising in any way or matìner under this Agreement for any cause whatsoever.
Incorporation of Schedules
18.1 This Agreement and the attached Schedule "A", embody the entire Agreement
and supersede any other understanding or agreement, collateral, oral or otherwise,
existing between the parties prior to or at the date of execution.
Other Agreements
19.1 The parties hereto acknowledge and agree that if assistance is provided pursuant
to this Agreement, then aid in such event this Agreement and its provisions shall
take precedence over any other mutual assistance agreements or mutual aid
agreements in effect and to which the Assisted Municipality or the Assisting
Municipality may be a party.
19.2 The parties acknowledge that each party may have its own local boards that
have emergency management or response capabilities or responsibilities or
both. Each party shall inform these local boards of the existence of this
Agreement and offer such local boards the opportunity to become party to this
Agreement.
Provisions Surviving Termination
20.1 Sections 5.2,7,8, 9, 10, 11, 15, 16,20,21 and22 of this Agreement shall survive
termination of this Agreement.
Governing Law
2l.I The parties agree to be governed by the laws of the Province of Ontario and
Canada.
Arbitration
22.1 The parties hereby agree that in the event of any dispute arising under or pursuant
to this Agreement, which dispute cannot be resolved by the mutual agreement of the
Chief Administrative Officer of any party to such dispute, then and in such event any
such Chief Administrative Officer shall refer the dispute to the respective Head of
Council of the parties for resolution. In the event that the Head of Council cannot resolve
the dispute, either party may, on providing ninety (90) days written notice to the other,
refer the dispute to a third party arbitrator of their mutual choice for resolution. Such
arbitration shall be conducted pursuant to the Arbitration Act, 1991, S.O. 1991 c. 17, as
amended
11
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Page 176 of 405
CORPORATION OF TÈE MTNiCÞÄTITY OT BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gord Roesch - Fire Chief
SUBJECT: Automatic Aid Agreements
DATE: July 28, 2010
FILE: P rø
NUMBER= P2010-008
Purpose
This report is to provide Council recommendations for moving forward entering into
Automatic Aid agreements with the Town of Tillsonburg and the Township of South
West Oxford.
Background
Peter Corfield and Associates completed a Master Fire Plan and that plan was
submitted to council on April 15th, 2010. One of the recommendations in the Master
Fire Plan was for Bayham to look to the Tillsonburg Fire Department to provide
emergency responses in the Northern parts of Bayham.
Bayham currently has an automatic aid agreement with the Township of South West
Oxiord. We (Bayham Fire and Emergency Services) are pleased with the partnership,
however it has been recognized that Tillsonburg can provide a faster response to some
areas of Northern Bayham then SWOX is able to.
Staff Comments
The Fire Chief has had meetings with Chief Parsons and Chief Smith and we have
reached a proposed agreement. The agreement will see Tillsonburg Fire Services and
South West Oxford Fire Departments provide an Automatic Aid response to life
threatening emergencies into Bayham.
We reviewed Bayham's emergency response history for the proposed service areas
that both Tillsonburg and SWOX would be responding into. Records from July 1,2007
until June 1,2010 were reviewed. ln three years the total number of emergency
responses were fourteen (14). That translates into less than five (5) calls per year.
Emergency Responses July 2007 - June 2010
al
%
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 177 of 405
Staff Comments
Costs associated with Automatic Aid are expected to rise under the new agreement'
Currently we budget $2500 annually for automatic aid. The costs for response are
based on the Ministry of Transportation's fee schedule for emergency responses on
Provincial Highways. This rate is going to increase in October 2010. The cost per
emergency vehicle with four (4) firefighters will be $410.00 per hour. The cost per
emergency vehicle with eight (8) firefighters will be $610.00 per hour. I expect that we
will need to increase our annual budget to $5000. Any funds not used in a year should
be moved to a reserve account in order to fund any shortfalls in future years.
Tillsonburg Response Protocol:
Medical Response - One (1) Apparatus and Four (4) Firefighters
Motor Vehicle Collisions (a) - Two (2) Apparatus and Eight (8) Firefighters
Motor Vehicle Collisions (b) - One (1) Apparatus and Eight (8) Firefighters
Structure Fire (a) - Two (2) Apparatus and Eight (8) Firefighters
Structure Fire (b) - One (1) Apparatus and Eight Firefighters
Note: Motor Vehicle Collision (a) represents Tillsonburg's current vehicle fleet. When
they replace current apparatus the protocol will change automatically to Motor Vehicle
(b). This will reduce our cost per response.
Note: Structure Fire (a) represents Tillsonburg's current vehicle fleet. When they
replace current apparatus the protocol will change automatically to Structure Fire (b).
This will reduce our cost per response.
SWOX Response Protocol :
Medical Response - One (1) Apparatus and Four (4) Firefighters
Motor Vehicle Collisions - Two (2) Apparatus and Eight (8) Firefighters
Structure Fire - Two (2) Apparatus and Eight (8) Firefighters
Note: 2O1O year to date we have had no automatic aid responses. Current mutual aid
agreements will still remain in effect. There is no cost for service when we activate a
neighboring department through mutual aid.
Attachments
1. Bavham CAD Response Worksheet
2. ¡d
3. 2010-080-SWOX Automatic Aid
4. - Station #2
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 178 of 405
Recommendations
"THAT Staff Report P2010-OO8 regarding Automatic Aid Fire Agreements with the
Town of Tillsonburg and the Township of South West Oxford be received and
that By-Law 2010-079 and 2010-080 being by-law's to enter into an Automatic Aid
Agreement with the Town of Tillsonburg and the Township of South West
Oxford, respectively, be presented to Council for enactment."
Reviewed By:Respectfu lly subm itted,
ord Roesch
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 179 of 405
CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-079
A BY.LAW TO ÄUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
AND
THE CORPORATION OF THE TOWN OF TILLSONBURG
FOR THE PROVISION OF AUTOMATIC AID SERVICES
WIIEREAS the Fire Protection and Prevention Act 1997, S.O. 1997, Chapter 4, authorizes a
municipality to enter into automatic aid agreements with other municipalities;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with the Town of Tillsonburg for provision of automatic aid services
to be performed under the jurisdiction of the Municipality;
NOW THEREFORE THE COTINCIL OF TIIE CORPORATION OF TIIE
MTINICIPALITY OF BAYIIAM ENACTS ÄS FOLLO\üS:
1. TIIAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule "4" and forming part of this byJaw between the
Municipality of Bayham and the Town of Tillsonburg for the provision of automatic aid
services to be performed under the jurisdiction of the Municþality;
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS IZTIJ
DAY OF AUGUST, 2010.
MAYOR CLERK
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 180 of 405
By-Law #2010-079
Tillsonburg Automatic Aid Agreement
This Agreement made in quadruplicate this day of ,2010.
BETWEEN:
THE CORPORATION OF THE MI-INICIPALITY OF BAYHAM,
OF THE FIRST PART;
-and-
THE CORPORATION OF THE TOWN OF TILLSONBURG
OF THE SECOND PART;
WHEREAS the Town of Tillsonburg is the owner of certain fire fighting equipment,
AND WHEREAS the Municipality of Bayham is desirous of the services of said fire fighting
equipment and personnel of the Town of Tillsonburg to be used in Bayham upon such terms and
conditions hereinafter set out.
NOW THEREFORE the parties hereto mutually agree as follows:
1. The Town of Tillsonburg Fire Services agrees to respond and assist at any emergencies
occurring in the area described below:
Tillsonburg shall be the first call out for the geographical area bounded on the west by
properties abutting Somers Road, from Talbot Line (Hwy 3) north to the south side of
Pressey Road. Bounded on the north by all properties on the south side of Pressey Road.
Bounded on the east by all properties on the west side of Bayham Drive from the south
side of Pressey Road, southerly to Carson Line. Bounded on the south by all properties
abutting Carson Line.
2. The Tillsonburg Fire Service shall respond to emergencies in accordance with Schedule
"4" to this Agreement.
3. The Municipality of Bayham shall not be liable or responsible to the employees of the
Town of Tillsonburg in the event of injury, or to the Town of Tillsonburg for any
damages resulting to the fire fighting equipment owned by the Town of Tillsonburg
occasioned to the same while responding to, or attending at, or returning from a call
within the said Municipality of Bayham.
4. It is furtherunderstood and agreed that in the event of a call coming from the Town of
Tillsonburg at the same time that the fire fighting equipment and personnel, above
mentioned is required by the Municipality of Bayham, then such fire fighting equipment
and personnel shall be first used in Town of Tillsonburg or shall retum to Tillsonburg if
responding to, or attending at, aî emergency in the Municipality of Bayham.
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 181 of 405
By-Law #2010-079
Tillsonburg Automatic Aid Agreement
5. This agreernent shall continue in force until altered, amended or rescinded by giving
ninety (90) days notice in writing or such alteration, amendment or rescinding of this
agreement by either party to the other hereto.
6. Both parties shall subject this agreement to an annual review.
7. The Municipality of Bayham agrees to replace materials used during emergency
situations bythe Tillsonburg Fire Service when they are engaged in an automatic aid
response in the Municþality of Bayham. These materials include, but are not limited to,
Class A & B Foams, extinguisher refills, and spill absorbents.
IN WITNESS \ilHEREOF THE PARTIES HERETINTO IIAVE AFFIXED THEIR
CORPORATE SEALS ATTESTED BY THE HANDS OF THEIR PROPER OFFICERS
THEREOF.
AUTIIORIZATION THE CORPORATION OF THE TO\il}I OF
TILLSONBURG
BY-LAW NO.MAYOR DATE
CLERI(DATE
AUTIIORIZATION THE CORPORATION OF THE MI]NICIPALITY OF
BAYIIAM
BY.LA\il NO.MAYOR DATE
CLERK DATE
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 182 of 405
.SCHEDULE A"
The services requested by Bayham to be provided by Tillsonburg include the
following:
1. A comblnation Pumper Tanker and I other emergency apparatus response to
structure fires, each staffed by 4 fire fighting personnel' or a combination
Pumper Tanker will respond w¡th 8 personnel;
2. A Pumper and Rescue response to emergencies which involve rescue
operaUóns, each staffed by 4 fire fighting personnel, or a comb¡nation
Pumper Rescue will respond with 8 personnel;
3. A single emergency apparatus statred by 4 fire fighting personnel will
respoñd þ Hered
-medical response incidents in accordance w¡th the
agrêement between the Elgin Middlesex EMS and the Municipality of Bayham.
The Bayham Fire Department will respond to each emergency outlined in 1 & 2
above in addition to Tllsonburg within the area defined by this By-law. Tillsonburg
will be retumed in as tímely fash¡on as is appropriate by the Incident Commander.
1ìllsonburg w of $410 for each hour and $205 for each half-
hour thereaft I 4 Firefighters, or a fee of $610 for each hour
and $305 for per apparatus carrying I Firefighters'
Tllsonburg will invoice Bayham quarterly for services Provided under this
agreement.
The forgoing rates w¡ll be adjusted on the anniversary of lqe agreement in
accordance w¡h the consumei price lndex for the previous 12 month period,
excluding food and energy costs, as determined by statistics canada.
Page 3 of 3
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 183 of 405
CORFORATION OF TTM
MT]NICIPALITY OF' BAYHAM
BY-LAW NO. 2010-080
A BY.LAW TO AUTHORIZE TTIE E)(ECT]TION
OF' AN AGREEMENT BETWFÆN
TIM CORPORATTON OF TIIE MT]IIICIPALITY OF BAYIHM
AND
TTIE CORPORATION OF TIIE TOWNSHIP OF SOUTH.WEST O)GORI)
F'ORTIIE PROVISION OF AUTOMATIC AID SERVICES
WHEREÄS the Fire Protection and Prevention Act 1997, S.O. 1997, Chapter 4, authorizes a
municipality to enter into automatic aid agreements with other municipalities;
AND WTIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with the Township of South-West Oxford for provision of automatic
aid services to be performed under the jurisdiction of the Municipality;
NOW THEREFORE TIIE COTJNCIL OF TTM CORFORATION OF TIM MT]NICIPALITY
OF.BAYTIAM ENACTS AS FOLI-.¡OWS:
l. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule"N'and forming part of this by-law between the
Municipality of Bayham and the Township of South-West Oxford for the provision of
automitic aid services to be performed under the jurisdiction of the Municipality;
Z. TIIAT this by-law shall come into fuIl force and effect upon final passing.
READ A F'IRST, SECOND AND THIRD TIME AND F'INALLY PASSED THIS I?TH DAY
oF AUGUST,2010.
MAYOR CLERK
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File: P16
Page 184 of 405
Schedule "4"
By-Law #201 0-080
SWOX Automatic Aid Agreement
This Agreement made in quadruplicate this day of ,2010.
BETIWEEN:
THE CORPORATION OF THE MT.JNICIPALITY OF BAYHAM,
OF THE FIRST PART;
-and-
THE CORPORATION OF THE TOWNSHIP OF SOUTHWEST OXFORD
OF THE SECOND PART;
WHEREAS the Township of South West Oxford is the owner of certain fire fighting equipment,
AND V/HEREAS the Municipality of Bayham is desirous of the services of said fire frghting
equipment and personnel of the Township of South West Oxford to be used in Bayham upon
such terms and conditions hereinafter set out.
NOW THEREFORE the parties hereto mutually agree as follows:
l. The Township of South West Oxford Fire Department agrees to respond and assist at any
emergencies occurring in the area described below:
SWOX Fire Depafment shall be the first call out for the geographical a¡ea bounded on
the west by properties abutting the west side of Springerhill Road, from Talbot Line
(Hwy 3) north to the south side of Pressey Road. Bounded on the north by all properties
on the south side of Pressey Road. Bounded on the east by all properties on the west side
of Somers Road from the south side of Pressey Road, southerly to Talbot Line. Bounded
on the south by all properties abutting the north side of Talbot Line.
2. The South West Oxford Fire Department shall respond to emergencies in accordance
with the CAD Worksheet. (SCHEDULE 'B')
3. The Municipatity of Bayham shall not be liabte or responsible to the employees of the
Township of South West Oxford in the event of injury, or to the Township of South West
Oxford for any damages resulting to the fire fighting equipment owned by the Township
of South West Oxford occasioned to the same while responding to, or attending at, or
retuming from a call withinthe said Municipality of Bayham.
4. It is further understood and agreed that in the event of a call coming from the Township
of South V/est Oxford at the same time that the fire fighting equipment and personnel,
above mentioned is required by the Municipality of Bayham, then such fire fighting
equipment and personnel shall be first used in Township of South West Oxford or shall
retum to South S/est Oxford if responding to, or attending at, an emergency in the
Municipality of Bayham.
Staff Report P2010-008 regarding Automatic Aid Agreements.
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Page 185 of 405
Schedule'4"
By-Law #201 0-080
SWOX Automatic Aid Agreement
5. The Municipality of Bayham agrees to pay the Township of South West Oxford a fee as
follows:
Current MTO rate at the time the emergency occurs.
6. This agreement shall continue in force until altered, amended or rescinded by giving
ninety (90) days notice in writing or such alteration, amendment or rescinding of this
agreement by either party to the other hereto.
7. Both parties shall subject this agreement to an annual review.
8. The Municipality of Bayham agrees to replace materials used during emergency
situations by the Township of South West Oxford when they are engaged in an automatic
aid response in the Municipality of Bayham. These materials include, but are not limited
to, Class A & B Foams, extinguisher refills, and spill absorbents.
g. Upon passing of this By-law, By-law 2000-03 as amended by ByJaw 2000-32 and all
other By-laws regulating Automatic Aid Services with the Township of South West
Oxford are repealed.
IN WTTI{ESS WIIEREOF TTIE PARIIES HEREUNTO IIAVE ATTDKED THEIR
CORFORATE SEALS ATTESTT,D BY TTM IIANDS OF TIIEIR PROPER OTTICERS
TTMREOF.
AUTHORTZATION TIIE CORFORATION OF TTIE
TO\ryNSHIP OF SOUTH \ryEST O)ßORI)
BY.LAWNO. MAYOR DATE
CÏ,ERK DATE
AUTHORIZATION TTM CORPORATION OF TTIEMT]NICIPALITY OF
BAYHAM
BY-LAWNO. MAYOR
CLF,RK
DÄTE
DATE
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 186 of 405
CAD RESPONSE REQUIREMENT WORKSHEET
)EPARfI'ENT NAME Bãthãm:Schedule "8" to Bv-law 2o'lo-Ol9 ano zul u-uöu
)ATE 30-Jul-10
Strt¡on Nrme Addfi..A¡MNüE ;,!:::-:ttsi.r' RoaDontl¡ ¡l¡ll.:îÍY¡:z<l:'
,ayham Stat¡on ft 14PittStret,Pt Burcll 4ynam FumPtr rr, F¡mãn
Tanker #1, Bati¡m Resæ t l
]ounded d the æs{ by ¡ll prcp€rl¡es ¡ôulttng
he resl ¡¡de of Elg¡n Rd.55 æuth of Llght
jæ $uûErly lo LrkE Erie. Bounde{t m lìe
És{ by lñe æl sid€ of Rictmmd Rd rnd all
lilrlct Cñlrf Tm M¡ll¡rd
laptsins G€Eld CÉker, Nalhen D¡wloy
ìæd fom ællh of Cthon llæ touth€rly to
¡ke EriÊ BNnded on thc ær¡th by th€ shoÉ
f L¡ke Erie. Boundcd on ùre mrfh by ¡ll
rcp€rtica ¡butting lic mrth rnd sulh tides
rf Ltgril Une.
Båyham Slatioo f2 55764 Thrfu StEl. sìEfoÉVill(layñ¡m Pumper12, Bryham
f.iker#2
Bounded on thè red by tie rcl ¡ide ol Elgin
Rd 55 ¡nd ¡ll propert¡es ¡bul¡ne th€ Ëd ¡¡d€
¡l Elgin Rd 55 north ol Ught L¡nê nodñcrly to
he ærnh a¡d€ d PG$ey Rdd. Bounded on
lhc rcl by the ø¡l tide of Sprlngerhill Rd
)idrid Chief - Perry Grst C¡Ptains
ìalph Jmning3, chris McQu¡ggan
ff¡$ L¡no: includ¡ng ¡ll p@Pqrtie3 .buttlng the
last ¡ido ol Sprlngêrñell RD to lñe rcrth ftom
ñ€ æt¡th ¡¡de of PGss.y R@d æt¡lh to t¡c
rcst æuthedy polnt of Sp¡ingêrñill Road. md
loãd æuth of Jañ L¡æ sostñ3rv to thc
pdh aid€ of Caltm Uæ, ¡nd lnclude3 ¡ll
)rep€rt¡cr ebutting the øl end El sid€ ol
o l-leritage llæ Bdnded lo üæ ro!$ ry.ll
ñp€rties ¡butting the el and Ël 3id* of
logus, Pl¡nk. Dennis aDd Tollg¿ts R@ds
þuth€rly to Ljght Line. Bdndsd to lhe norlh
ry ell preperl¡es lbutting üì€ south 3¡d€ ol
tæsæy Road.
:¡ß Ch¡ef )34{ Plank Road, sftrorüvllþ
i1986è5521 OlTiæ: 51È2(xl
ia75 cêll: 519842-7633 Home
layham Command 'l {l ol Bayùam )hiåf - Gord Rælch
f¡llsonburg (Adomatic Aid Agreement ì0 concos¡on Slæt, Ea51
nllsonbur!, ON
\¡ilc,lZB
tilsnN¡! FumPqrr,
nll$nburg Pumper*2,
nllsonburg R@æ lß,
nllsnburg Pláfm l¡1,
l¡ll$nbug Cmmand *l
:iFt øll or¡t lø ¡tru<lu€ f rc6, ærgenc¡es
ñÊh rEy qsli(ute ¡ mrltr thcat lo ll€ q
rrcpêrty; æßmc¡e¡ wñldì mey ¡nvolve
Ës@ operslion.. Boun(þd q lhc Fl by
mpert¡es ¡butling soffi Ro¡d, ftom Tslbot
Jrc (lhry 3) rcrlh to lhe æu$ .ldo of
te3lcy Rord Boun&d m ltE mrlh by lll
)Þperl¡es m lhe ¡dttr site of PG$y R€d.
lounded fi tho {st by ¡ll Propcrti€t on lhe
Êl Êlde ol B¡y,tìam Drivo frw ltlc mutñ
ride of Prc$êy Ro!d, æulherly lo CaFon
iæ. Bdnded m th€ ædn by ¡ll PrePelÈs
ùutting Csmn Ure.
¡F Ch¡€f - Robed Paffi, æP(¡¡Y çnpr
lbharú Hsyes C¡pta¡n! - Tery Sælent
ffnæ Chêdem.n, LrrY Stel€Y
Sor¡th West Oxfoú - affisuile
stat¡on (Automat¡c A¡d Agreement)
¿92192 Culloden L¡ne,
3fmlv¡lle Dispatch Cofllad I
51c537-2323
lffi3v¡lle Pump, Tanker,
ìese
F¡fsl €ll out fof ¡ÙuduG lîæs, cmeoenæs
*ñich msy @nstitrjto I major tlìßât to lle q
prcpertf emcr!Êncês !ñ¡cfi msy ¡nvolrc
Esæ op€Élions Bounded m tho ßd bY
prcpqt¡er ¡butting tie Fl ¡ide of
Sprlng€rh¡ll R€d, lTom T¡lbot Ure (Hry 3)
mlh lo th€ ær¡lh 3LC€ of PËs€y Road,
Bounded on the noli by all prcpêrtles m th€
Ðuth llde of Pßs$y Road. Bounded on the
æl by .ll pþpêlica m th€ rcst ri¡le of
Sometr Roåd Íom lie æulh ôld€ of Pcsy
Ræd, loutherly lo Talåot llæ. Bounded m
lhe suth by all pÞpert¡es abutl¡ng Tslbd
Line-
:iæ Chief JeÍ Smitñ, Dis{fid Chiof - Drt
/crboom
¡plains - Sleve MçQud, Pill Budtrer
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 187 of 405
,#iirË!5€Laf¡ 14,¡1,?lÉl'.iãÉtÌ, :;ì'i rì!'?i ii;ËÍffiF. +,si s#änr¡esrr?c Pt q!!æ,Ì
:;-*Ën¡¡námilvm'."-);-'S-.llhll.8¡ttrmStrloít1
:.s}-l 1".tiË
100 H¡ghway \tA ,lA
trcrsfr Crash
'YHM
PI, TI. R,I, P2, T2 ]YHM P2,T2. Pl, T1, Rl 'lLL G ær rgÉment, BYHM P2, T2, Tl
ìwôx Pl Tl swM P2 T2 Tl
lomb Threat ]YHM PI. TI. RI )YHMP2,f2 ¡A
luild¡ng Collapse ¡YHM PI. TI, RI, P2, T2 ]YHM PZ, T2, Pl. T1, Rl 'lLL G p€rag@ment, BYHM P2, T2, T1
ìWOX P1 TI BYHM P2 T2 TI
lum Complaint ¡YHM Pl ]YHM P2 ¡A
JÄ
lerbon Monoide ¡YHM Pí ]YHM P2 ¡A
JA
:)plosion lYltM Pl. T1. Rr. P2. rZ ,YHM P2,T2. PI, T1, R1 l'lLL s par ¡gærcnt, BYHM P2, T2, Tl
lwôx Þl Tl BwM P2 Tt Tl
:¡re Aarms - lntermittent ¡YHM PI, T1. R1 lYHttP2,f2 {A
:ire Aams - Sound¡ng IYHM P1, TI, RI iYHM P2 T2 ,¡A
¡A
3aröage F¡re - Bin/Dumpster ]YHM Pl. T1, Rl ¡YHM P2.I2
Sarbage F¡re - Can (5 gal))YHM P1. TI. R1
'YHM
P2.TZ \¡A
!A
Sarbage Fire - Compactor IYHM PI. TI. R]
'YHMÈ2,f2
{A
ìarbage F¡re - Landfill Site ¡YHM P2.T2. P1. TI, Rl
Grass Fire ]YHM PI. TI, RI, T2 ¡YHM P12.T2. T1 nLL s per¡g@ment, BYHM P2, T2, T1 ;WOX P1. BYHM P2, T2. T1
Haznat ]YHM PI, T1, Rl ¡YHM P2,T2 flLL æ per ¡gËmert, BYHM P2, T2, T1 twox P1, BYHM P2, T2. 11
Hazmat - Transformer Staüon ¡YHM P2.T2 llLL æ per.grncnt, aYHM P2, T2, Tr ìwox P1, SYHM P2, T2. Tl
MutuelA¡d Al ths cqwsi of lncídent
Cmm.nd - M€lahke. Afrer,
T¡llsonburg. Soúh wost Oford
v re Glues of rßscrtr
)mmand - M¿lahide. Afrer,
jlt$nbuE, Sdnh Wort Oxb¡
Bffi sv¡lle) ¡ndq llorfolk
;iG
l/lVC ]YHM P1. Tí. Rl. P2 IYHM P2.T2 llLL ¡s per eg@ment, R1, BYHM P2, T2
ìwoxPr Rr aYHMPzÎ2
UVC - d€anup onv ]YHM P1. T1. Rl IYHM P2,T2 ,¡A
úA
!atural Gas/Pmpane ¡YHM P1. T1. R1 ìYHM P2.T2 flLL æ pq aoærent, BYHM P2. T2, T
ÞI RWM Þ' I' Ti
)ublic Education \r Rsq€sled by Chiof \¡ RcqueCed ùY chcf
JA
)utfic Seilice -Assist other $ Req6¡lEd ùy |€enc'¡€ Requcried by .g€nct
JÂ
ìescue - Cor¡fined Space }YHM P1, TI, R1. P2 ]YHM P2.T2 {A
JÀ
lese - Elevator IYHM P'I. TI. RI IYHMÈ2,T2
JA
lescue - High Angle ]YHM P1. TI, R1, P2 ]YHM P2.T2
lesqie - lce/Water ]YHM P1 , TI , RI , P2 ]YHM P2.T2
Rescüe - lndusmal ]YHM Pl, T1, Rl, PZ 3YHM P2.T2 flLL s pêr rg@rcn!, BYHM P2, 12
tWÔX RI BWM Ð T2
Stuct(re Fire BYHM PI, Tf, RI, P2, T2 ¡YHM P2.T2. P1. T1. R1 flLL æ ær¡eËment, BYIIM u, Pl, T2,I
ìt f ÞI fI RWMÐ P1 D TI RI
Iered Medicál - Code ¿t (life ìl t2 flu- ¡s per sgemerit ¡s per CACC Agræmi
ìwox Rl âs æTCACC Ao@mont
fiered Med¡cal - vsA ì1 12 l-lLL s per ¡gæmerìt ¡s per CAcc A
IWOX Rl rc ærCACC,
Tþred Medical- Delayed EMS ll t2 flLL s per agænent 85 pêrcAcc Ag@m(
twôr Þl r. M. CACC A
fier€d Medicâl - Request from
trMq
lf t2 llLl as p€r sgremell as per CACC Agræñ
ìwôX Rt ,s ær CACC Aoreement
FEred Medical - Code 4 (chest ï l2 flLL.s pêrlgËment ¡s prrCACC /
ìWôX Rl r. ær CACC ,
Unclâssified Call ]YHM P,I.TI ¡YHM P2.T2 flLL ¡5 pq ågÉmeÍt as pêrcAcG Agæem
lWôY Þl rê æ.CACC A
r'ehicle F¡re ]YHM P1. TI. RI ,YHM P2.T2 llLL es pcr rg@merf
ìwox Pl Tl
^/ater
Flooding ]YHM P', T1, R1
'YHM
P2,T2. Rl
^/ater
Flow ]YHM P1, T'I, Rf SYHM P2,T2. R1
/Vires Dowrl/Arching ]YHM Pl. T1. Rl BYHM P2,T2
SCHEDULE "B" to ByJaw 2010-079 and 2010-080
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 188 of 405
.l -> ^ Emergency Health Seryices Branch
írF OntafiO - pÞc'I-probtemNatures
Bayham - Straffordville FIRE DEPARTMENT
Dispatch Priority Card lndex - lncident Type
1 NO Ain¡rav / Breathinq Comoromise YES 20 Minutes
2 NO Not Breathinq YES 20 Minutes
3 NO Chokinq YES 20 Minutes
4 NO Severe Respiratory Distress YES 20 Minutes
5 NO Unconscious YES 20 Minutes
b YES VSA / Cardiac Anest NO 0 Minutes
7 NO Abdominal Pain YES 20 Minutes
8 NO Allerov Reaction YES 20 Minutes
I NO Back Pain'YES 20 Minutes
10 NO Behavioral Problems YES 20 Minutes
11 NO Bleedinq*YES 20 Minutes
12 NO Bums YES 20 Minutes
13 YES Chest Pain / Heart Problem NO 0 Minutes
14 NO Child B¡rth / Labour YES 20 Minutes
15 NO Miscaniaqe / Bleedino in Preqnancv YES 20 Minutes
16 NO Convulsions/Seizure YES 20 Minutes
17 NO Diabetic Problem YES 20 Minutes
18 NO Electrocution YES 20 Minutes
19 NO Environmental Exposure - Heal YES 20 Minutes
20 NO Environmental Exposure - Cold YES 20 Minutes
21 NO Evacuation YES 20 Minutes
22 NO Eve Problems YES 20 Minutes
23 NO Falls YES 20 Minutes
24 NO Generally Unwell YES 20 Minutes
25 NO Headache*YES 20 Minutes
26 NO lnhalation YES 20 Minutes
27 YES MVC - Enclosed Seatino NO 0 Minutes
28 YES MVC - Exoosed Seatinq NO 0 Minutes
29 YES MVC - Person Struck NO 0 Minutes
30 YES MVC - Unknown Details NO 0 Minutes
31 YES Near Drownino NO 0 Minutes
32 NO Overdose YES 20 Minutes
33 NO Shoke / CVA YES 20 Minutes
u NO Trauma (Blun0 / Assault YES 20 Minutes
35 NO Trauma (Penehatinq) / Wound YES 20 Minutes
36 NO Unknown YES 20 Minutes
bauma tauma card will be used
37 NO Notifv Fire while crew enroute lo scene
38 YES Farm Accidents
39 YES lndustrial Accidents
Revised:02J4N09
*Note: lf a time delay is selected, London CACC will not be able (or liable) to notify the Fire Dispatch Services
within 60 seconds of the call being committed.
Date: January 21, 2009 Fire Chief Signature:
Fire Chief Name: (please print) PqqlGroqlqygþ
Revised: 16JAN09
Staff Report P2010-008 regarding Automatic Aid Agreements.
File: P16
Page 189 of 405
Page 190 of 405
MunÍcipality of Bayham
Building Permits
For The Month of July 2010
D¡te:Au9-02-2010
File: PlO
No.Date Roll #Permlt
Holder
Property Descrlptlon Bulldtng
TYPe
Value Permit
Fee
Septic /Sewer
Fee
73 2-Jul l-003-06000 Dowman, Gary 56357 Jackson Line erect tent for temDorary use for weddins 4800soft 3.000 75.0(
74 2-Jul l-005-0961s Martens. Henw 56070 Tlabot Line :ebuild roofto front room ofhouse 496so ft 3.000 99.0(
75 6-Jul l-002-05510 Martens, Margaret 6457 Plank Road :onskuct patio deck to back ofhouse & shed 5,500 150.0(
76 8-Jul )-002-16802 Laaoer. Bill 6587 Soper Road ronstruct one storey detached saraee 700so ft 14.00(397.0(
77 I 3-Jul ¿-001-47800 Steele. Kathleen 16 Addison Street :epair existing front deck & extension I 77so ft 1.30(75.0(
78 I 3-Jul )-006-l t70l VanGoethem- Ron ll98l PlankRoad ronstruct patio deck and ramp to hailer 256so ft 2.50(75.0(
79 I 9-Jul ¿-001-08400 Epole. Darrell 37 Milton Street Jemolish rear addition to existine house l44so ft 2.00(75.0(
80 29-Jul )-007-07810 Peters, Abraham 54571 Ottergate Line ronstn¡ct 21ft dia srain bin 346so ft 20.00(75.0(
Iulv-l0 51.300 1.021.00 0.0(
¿O1O YEARTO DATE 5.t77-866 36.477.00 3100.0(
Þlv-oe 1.659.95(12.699.00 17s0.0(
¿OO9 YEARTO DATE 4.916.9s(31.561.00 5325.0(
sM8/9/20r0
excel\monthly\bui Idper
Prepared by:
Reviewed by:
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Page 192 of 405
a
Lvnda Millard
From:
Sent:
To:
Lynn Acre
R.R. # 1, Box 50,
AyÌmer, Ontario
N5H 2R1
Lynn Acre flynnacre@amtelecom. net]
Wednesday, August 04,201010:50 AM
Lynda Millard
Po t
Lynda Mil-l-ard, Cferk
Municipal-ity of Bayham,
Box 160,
Straffordville, Ontario
NOJ lYO
Dear Lynda,August 4, 2010-08-04
Pl-ease be informed that an outdoor wedding reception wil-l- take place on
Saturday August 21-, 20L0 at Heritage f,i-ne Herbs, focated at 53443 Heritage
Line. There wil-l- be al-cohol- sold by "Smart Serve" trained servers between
the hours of 6:00 pm and 1:00 am. Al-.I al-cohol- wil-l- be consumed within a
visibJ-y designated area.
There will a.l-so be amplified music from a DJ for entertainment. I
respectfully request an exemption from the Noise By-law to al-l-ow the music
to be played until- 1:00 am. Consideration wil-l be given not to disturb the
neighbours.
If you require any further information please contact myself at
519-866-3645 or Deb Benner at 519-866-5571.
Yours truly,
Lynn Acre
Correspondence dated August 4, 2010 from Lynn Acre
requesting an exemption from the Noise By-law for an outdoor
Page 193 of 405
Page 194 of 405
q
Kent Therrien
From: dorstep@gardener.com
Sent: Wednesdãy , July 21,201010:33 AM , '
To: kent@ronatillsonburg.ca
Municipality of Bayham-Town Counci I Cl3
I am wniting to request the use of Pont Bunwel-l- MemoniaL Pank on
Octoben 2, 2øIø. hJe ane planning a wedding that day and would like to
have the cenemony at that location. t¡Je would need use of the anea fon
the aftennoon (12:ØØ-6:ØØ) as we would need to set up chairs etc. We
ane awane of the liability insurance nequired and have spoken with my
insunance agent who told us that we would be covered unden oun home
insunance policy. I would be able to provide a copy of that policy as
needed.
Thank you fon youn time and considenatioon.
Pam CoLe and Kent Thenrien
No vinus forind in this incoming message.
Checked by AVG - h,hJW.avg.com
Version: 8.5.441 / Vinus Database: 27t.L.L/3ø17 - Rel-ease Date: Ø7/2L/!ø Ø6:36:ØØ
Correspondence dated July 21, 2010 from Pam Cole and Kent
Therrien regarding use of Memorial Park for a wedding ceremony
Page 195 of 405
Page 196 of 405
I
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Vienna Community Centre - Required Repairs
DATE: July 29,2010
FILE: R\q \\(=f'\c-C-
NUMBER: PR20l0-09
Purpose
This report is to provide information in response to a Fire Inspection of the Vienna Community Centre
and issues identified.
Background
In June this year, the Fire Chief carried out an inspection of the Vienna Community Centre and
identified contraventions of the current Fire Code. Based on the initial notice, the CBO subsequently
met with the Fire Chief on site to further delineate the required works.
The Notice received June 14th outlines three particular areas that need to addressed that involve capital
repairs/renovations, as follow:
1. Separation of Exits - Where an exit stairway serves as a required exit, it must be separated from the
remainder of the building;
2. Protection of openings in fire separations - Closures that are in compliance with the Building Code
must be provided in fire separations;
3. Fire Separations for Hazardous Areas - Fire separations that are in compliance with the Building
Code must be provided between service rooms and assembly occupancies.
Staff Comments
The CBO has identihed that the exits will need extensive work, walls with fire rating need to be
constructed, fire rated doors need to be installed, and portions of existing ceilings need to be fire rated.
As well, two furnace rooms walls, ceilings and doors need to be fire rated. In whole, there are three
exits and two service rooms that need to be updated. Also, since this is assembly occupancy per the
building code, the required work will require the design and general review by a professional engineer.
Staff note that this will be an expensive undertaking, but have not yet obtained any cost estimates. It is
suggested that an engineer will be retained to provide initial design and costs estimates. The only other
altemative that is available is to review the continuation of the community centres.
Options
1. Undertake a review of the continuation of existing Community Centres
2. Retain engineering assistance to initiate design for necessary repairs
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #4 - Be dedicated to service excellence
Goal #6 - Provide and encourage attractive lifestyle choices
Recommendation
THAT staff be authorized to proceed to retain engineering assistance to initiate required works at the
Vienna Community Centre.
Staff Report PR2010-09 regarding Vienna Community Centre -
Required Repairs.
Page 197 of 405
Page 198 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 10812010
0710812010 1l:154M
001647 1255475 oNTARIO LTD
æ4324 CABLES 06t04t2010 t 54.79 008780
Cheque Amount - 54.79
OOOO23 AAROCAGGREGATES LTD
J061669 SCREENED TOPSOIL 0513112010 I 113.00 008781
Cheque Amount - 113.00
OOOO91 BARRY R. CARD
ooool497 REMOVETREES 06128t2010 I 1,417.50 008782 r-toroco \
oooo1522 TREE REMOVAL O6t2gl201o I 1,092.00 008782 - c^¿d-i h ou=\
212o13-3s LEGAL sERVtcEs o6l3ot2o1o I g44.g3 00878, \ t"s 1' go Çeo*vver e¿
6-¡'ç \ke'r tltt'clor
Cheque Amount - 2,8il.43
OO17O3 BILL HAMMOND
¡nstructor WATER RESCUE INSTRUCTOR O7lO7l2O1O I 773.00 008783
Cheque Amount - 773.00
OO17O1 CARLINGTON CONSTRUCTION INC.
c10{3141 WATERPROOF DECK, DECK REP¡ 0612212010 I 82,687.50 008784
Cheque Amount - 82,687.50
000220 CJDL
5786 SEPTAGE RECEIVING 0611012010 I 2,033.31 008785
5791 ASSTST tN COMM ADJUST FUND O6t11nO10 I 126.00 008785
Cheque Amount - 2,159.31
OOO229 DANCE SEWER CLEANING INC
11430 HYDRO EXCAVATE 0611812010 I 1,323.00 008786
Cheque Amount - 1,323.00
OOO245 DAYTRIPPING
5054 JULY-AUGUST AD 0613012010 I 516.60 008787
ChequeAmount- 516.60
OO1O22 DELLCANADAINC.
707010005262708 LAPTOP, KEYBOARD, ACCESSORI O6l13l20',l0 I 1,064.63 008788
Cheque Amount - 1,064.63
000263 DINGLE LINE EQUIPMENT SUPPLY
970 REPAIR GRADER WNG 06128120'10 I 1,6il.36 008789
Cheque Amount - 1,664.36
OOO299 ELGIN PURE WATER
0000157723 MONTHLY RENTAL CHARGE 0710112010 I 114.70 008790
OOO316 EQUIPMENT CENTRE SIMCOE LTD
Cheque Amount -114.70
Page 1
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 199 of 405
2010.06.04 6.3 9050 MUNICIPALIW OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0710812010
0710812010 11:154M
T054384 DRUM ROLLER
OOO334 FASTENALCANADA
oNTts35859 suPPLlEs
OOO339 FIRESERVICE MANAGEMENT LTD
420730 SUIT CLEANING
OO1O25 HILLVIEWSMALL ENGINES
1604
't611
1618
1629
170ø.
SERVICE ON CHAINSAWS
CHAIN, SPRING, GLOVES
CHAIN
CHAPS. CHAIN OIL, GLO\ÆS, MIX
RECOIL ROPE, GRIP
06/30/2010 1,641.06 008791
Cheque Amount -
0612112010 I
'1,641.06
7.06 008792
008793
008794
008794
æ8794
008794
008794
008795
008796
Cheque Amount -
06t25f2010 I
7.06
130.51
Cheque Amount -
01to1t2010
01t01t2010
0110112010
0212412010
0610912010
130.51
187.02
219.22
28.25
298.89
33.85
I
I
I
I
I
OOO991 HORVATHAUTOPARTS
201915 DECALS
OO13O8 HYDRO ONE NETWORKS, INC
668030419 order# STREETLIGHT - CORINTH
OOO51O KLASSEN AUTO PARTS
Cheque Arnount -
o7to5t2010 I
767.23
27.12
Cheque Amount -
0710712010 I
27.12
2,670.34
1-57119
1-57228
1-57268
1-57362
1-57416
1-57461
1-57692
1-578U
1-57887
1-5791 I
1-58132
1-58138
1 -581 56
't-58'164
1-58187
1-58246
1-59075
GLOVES
FILTER
GLOVES
BALL BEARINGS, VVELDING ROD
2INCH DISCS
SNAP RING
LOCKER
HEX BIT
GREASE GUN, ARMORALL
FILTER, ZIP TIES
SHOP ROLLS
GASKET MAKER
SOCKETS
REFRIGERANT, ROD
REFRIGERANT
OIL FILTER
OIL, PAINT PEN
Cheque Amount -2,670.34
19.27 008797
28.92 008797
19.27 008797
66.57 008797
24.68 008797
12.29 008797
34.89 008797
38.67 008797
66.29 008797
45.07 008797
21.08 008797
9.13 008797
8.37 008797
56.17 008797
11.02 008797
70.80 008797
37.38 008797
0610112010
0610212010
06loa2010
0610312010
0610312010
06t0412010
0610712010
0610912010
0610912010
06/09/201 0
0611112010
0611112010
06t1112010
06t1112010
0611112010
0611212010
06122t2010
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 200 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0710812010
ChequeAmount- 569.87
OOO548 LLOYD MCQUIGGAN & SONS
06t3012010 t 2,729.27 008798
æt16120'to r 2,458.53 008798
06t2412010 r 2,385.54 008798
Cheque Amount - 7þ73.U
OOO588 MCBAIN SIGNS & GRAPHIC DESIGN
10982 oVAL DECALS æ117nO10 I 359.34 008799
ChequeAmount- 359.34
000609 MINISTER OF FINANCE
1435{3Jun-2010 DEBENTURE 2@142 0610312010 I 2,980.59 008800
Cheque Amount - 2,980.59
000679 OXFORD SAND & GRAVEL LTD
tN00't10322 HL3 STONE
tN00110355 HL3 STONE
tN00110433 HL3 STONE
OOO727 PUROI.ATOR COURIER LTD
408988873 COURTER SERVTCE
OOO747 REID'S PRE4AST CEMENT PRODUCT
06t25t2010 I 23.54 008802
010784
010785
010788
HAULING GRAVEL
HAULING GRAVEL
HAULING GRAVEL
06t17t2010 I 230.07 008803
æt30t2010 I 332.68 008803
06t3012010 I 168.83 008803
0710812010 ll:lSAM
7341
7347
7351
7395
7601
0612112010 I ',1,0u.45 008801
06t22t2010 I 445.30 008801
06t24t2010 I 't,438.35 008801
Cheque Amount - 2,918.10
Cheque Amount - 23.54
BtG'O',F|LTER, COUPLERS 06t1412010 I 501.49 008803
couPLERS, BOSS 2000 0611612010 I 226.00 008803
BOSS 2000
BIG'O', COUPLER
BIG'O', COUPLER
Cheque Amount - 1,459.07
OO17O2 SHAWNAYMER
instructor WATER RESCUE INSTRUCTOR O7lO7l2O1O I 773.00 008804
Cheque Amount - 773.00
OOO829 SPECTRUM COMMUNICATIONS LTD
0000604774 ANSWERTNG SERVTCE 0611512010 I 84.70 008805
0000605007 3 MoNTHS RENTAL 06115120'10 I 57.63 008805
Cheque Amount - 142.33
OOO957 VOTH SALES &SERVICE LTD
0000183005 olL FTLTER 0610112010 I 35.23 008806
00001 83006 ADJUST CLUTCH ON BRINE TRUC 0610112010 I 39.41 008806
0000183059 LIGHT 06/09/20'10 I 3.96 008806
Page 3
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 201 of 405
2010.06.04 6.3 9050
OOO99O ZAP'S TREE AND I.AWN SERVICE
0000't489 TREE REMOVAL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 108120'10
O7l08l2O1O 11:ISAM
Cheque Amount-
06,10712010 ¡
78.60
903.00
Cheque Amount -
Cheque Run Total -1',t6,3r',9.42
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 202 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - OTl08l201O
06/30¿2010 I
Cheque Amount -
06t28n010 I
0É,12912010 I
Cheque Amount -
Gheque Run Total -
O7lOgl201O l:29PM
008809
008809
OOOO91 BARRYR.CARD
212013-35 LEGAL SERVICES
OOO99O ZAP'S TREE AT.ID I.AWI.¡ SERVICE
OOOO1497 TREESTUMPREMOVAL
OOOO1522 TREE REMOVAL
344.93
't,417.50
1,092.00
2,509.50
2,8il.43
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 203 of 405
20't0.06.04 6.3 9050 MUN¡CIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0710812010
æn1/2010 I
O7lO8l2O1O 2:18PM
008810
000260 DON HORTON
291ì457 PLUMBING SERVICE
Cheque Amount -
Cheque Run Total -298.95
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 204 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0710812010
0710812010
000657 OMEGACONTRACTORS
4570946 RELEASEOFHOLDBACK 06/08Í2010 I 90,867.93 00881 1
Cheque Amount -90,867.93
Cheque Run Total -90,867.93
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 205 of 405
2010.06.04 6.3 9050
OO1O82 TREVOR I.AMOURE
504395 FRONT l-AfríP
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 lOBl2OlO
06/09/2010 I
Cheque Amount -
Cheque Run Total -
07t0812010
28.25
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 206 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0712212010
OOOO23 MROCAGGREGATES LTD
JO6l802 GRA\ÆL 0612812010 I 3,564.05 008813
J061945 GRAVEL 0613012010 I 2,271.32 008813
J062024 GRAVEL. TRUCKTNG CHARGES 06/30/2010 I 7,871.40 008813
Cheque Amount - 13,706.77
000026 ABS PUMPS CORP. CANADA
809033 o-R|NG, RINGS, IMPELLER 0612912010 I 9,685.20 0088'14
Cheque Amount - 9,685.20
OO1391 AFFORDABLE PORTABLES
17533 UN|T RENTAL- TNTERP CENTRE 0613012010 I 136.50 008815
Cheque Amount - 136.50
OOOO33 AGLINE
1209238 KlT, CAPS, LOCK NUTS 0610712010 I 93.34 008816
Cheque Amount - 93.34
OOOO52 AMTELECOM COMMUNICATIONS
5198744054Ju1 TELEPHONE - INTERP CENTRE O7lO1l2O1O I 69.91 008817
Cheque Arnount- 69.91
OOOO75 AYLMEREXPRESS
0000154629 RD CLOSURES, EDTSONFEST, ETr 06/30/2010 I 774.69 008818
Cheque Amount -774.69
OOOO81 AYLMER TIRE
0000066484 REPAIR REAR TIRE
0000066486 INSTALLREARTIRE
Cheque Amount - 1,389.55
OOOI41 CAIN'S AUTO SALES & SERVICE
8261 sHocKs, BEARING 0610312010 I 811.39 008820
8358 TRANSFER RADIO 0611812010 I 294.93 008820
8360 LICENSING FEE 0611812010 I 67.85 008820
8361 TRANSFER RADIO tNO NEW TRUC 06t02t2010 I 300.02 008820
8441 REPLACE LEAF SPRING 06/30/2010 I 311.88 008820
8446 LOF 06/30/2010 I M.02 008820
Cheque Amount - 1,830.09
OOO154 CANADIAN KOOLWATER
0610112010 I 320.25 00882'l
06/08/2010 I 50.00 008821
o6rt5/2010 I 56.00 008821
0612912010 I 206.00 008821
07122120'10 2:11PM
o6t29t2010 I 162.77 008819
0612912010 I 1,226.78 008819
D-163
D-204
D-232
D-338
WATER, CONE CUPS
WATER - FIREHALL
WATER BOTTLES
WATER
Cheque Amount - 632.25
Page 1
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 207 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0712212010
0712212010 2:11PM
Cheque Amount - 1,294.98
001687 CESTA
283 WATER HELMETS, GLOVES, BOO] 07/05/2010 I 376.29 008824
297 HARNESSES, ROPES 0710612010 I 2,967.33 008824
000160 CANONCANADAINC.
6498706 WASTERTONERBOX
00017'l cBsc CAP|TAL tNc
3392047 COPIERRENTAL
000220 CJDL
5821
REG GAS
DYE DIESEL
DIESEL
GAS
DIESEL
DYE DIESEL
DYE DIESEL
GAS
0710612010 I 45.78 008822
Cheque Amount -45.78
o7t11t2010 I 1,294.98 008823
Cheque Amount - 3,U3.62
WATER SYSTEM RENEWAL 0710512010 I 996.19 008825
ChequeAmount- 996.19
OOOIOO CORPORATE EXPRESS
25447304 BTNDER CLtpS, STTCKY NOTES 0711312010 I 112.57 008826
Gheque Amount - 112.57
000212 couNwoF ELGTN
tN000024045 JULY',10 poLtcE SERVTCES 0710712010 I 59,570.46 008827
tN000024059 EMERGENCY MGMT TRA|NING 0710812010 I 160.00 008827
Cheque Amount - 59,730.46
001432 CULLIGAN
G.1033350515 UNIT RENTAL o7t01t2010 I 26.20 008828
Cheque Amount -26.20
001690 DOWLER-KARN
140788
140789
140790
140912
't40913
140914
'140993
140994
000001 DPoc
025 POSTAGE o7t2112010 I 3.390.00 008830
Cheque Amount - 3,390.00
000276 E.S. HUBBELL & SONS LIMITED
7737 STEEL SIGN POSTS 0710612010 I 2,278.65 008831
06/08/2010 I 1,138.62 008829
0610812010 I 1,386.17 008829
0610812010 I 763.09 008829
o6t2'v2010 I '1,043.88 008829
o6t21t2010 t 523.73 008829
0612112010 I 1,090.53 008829
0613012010 I 1,136.71 008829
o6t30t2010 I 1,016.26 008829
Cheque Amount - 8,098.99
Page 2
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 208 of 405
OO.I7O8 EASTLINK
Ju1812752245001 1345 INTERNET - OFFICE
(þ'1565 EMCOCORPORATTON
5402940{0 GATE, PARTS
000334 FASTENAL CATIADA
ONTIS36125 GLOVES, SUPPLIES
OOO338 FIRE SAFETY DISTRIBUTION CTR
lNf 15779 SUMMER KITS
OO17O5 FROESE EXCAVATING
792706 REPAIR MUNICIPAL DRAIN
000367 GENERALCHEMICAL
90335074 ALUMSULFATE
000386 GRAHAM SCOTTENNS
5-20561 2OO9 AUDIT FEES
001239 GREAT I.AKES NEW HOLI-AND INC
20't0.06.04 6.3 9050
17387
20067
OOO991 HORVATHAUTOPARTS
201 139
201754
201811
202289
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 12212010
O7l22l2O1O 2:11PM
008832
008833
008834
008835
008836
008837
008838
008839
008839
Cheque Amount -
07113120'10 I
2,278.65
't82.94
Cheque Amount-
o6t23t2010 I
182.94
6,502.82
Cheque Amount -
0613012010 I
6,502.82
52.69
Cheque Amount-
06l'18,12010 I
52.69
427.',t4
Cheque Amount -
o7l't3120'to I
427.14
169.50
Cheque Amount -
0612z2010 I
169.50
564.64
Cheque Amount -
0613012010 I
54t.64
13,125.00
Cheque Amount -
0512712010
0611012010
13,125.00
't17.49
183.36
001538 GROUND EFFECTS LANDSCAPE & DESIGN
Cheque Amount -
CEMETERY CARE & MAINTENANC 06/30/2010 I
JOINTS, LOCKS, BOLTS
BI-ADES, DISC, GUARDS
NITRIL GLO\ES
GREASE
TAPE MEASURE
NITRIL GLOVES
Cheque Amount -
06t08t2010
0612912010
06130120'10
07120t2010
2,667.00
60.86 008841
40.12 008841
27.37 008841
33.88 008841
300.85
2,667.00
OOO427 HYDRO ONE NETWORKS INC
Jul 7339481003 UTILITIES - PUMP#3
Cheque Amount -
0711312010 I
162.23
63.58 008842
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 209 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0712212010
0712212010 2:11PM
Ju100240-14793
Jul01 181-23005
Ju10646G08880
Ju106571-44066
Ju|1265G91004
Ju|1266G62007
Ju|1577368016
Ju|1885G12458
Ju11897144027
Jul'18971-52001
Jul2524ù95021
Jul2525ù12302
Ju125260{9578
Ju128799-40004
Ju13485901007
Ju|3579543000
Ju14385G12451
Ju15025G12458
Ju15037G20077
Jul5399$93004
JulSô45G12330
Ju16276G43000
Jul6277ù20225
Ju16885G12275
Ju168860-08015
Jul7525ï12272
Ju18659G87008
Jul87ô4G15034
Jul8777ù20012
Ju19385G12278
Jul9385G9l0'19
Ju19397G20342
ooo217 |BIGROUP
232283
UTILITIES - GAR/AGE
UTILITIES . INTERP CENTRE
UTILITIES - STRAF LIBR.ARY
UTILITIES - METER CHAMBER
UTILITIES. PUMP#8
UTILITIES. MED BLDG
UTILITIES. PUMP#s
UTILITIES - PB LIBRARY
UTILITIES . METER CHAMBER
UTILITIES - BOOSTER PUMP
UTILITIES - RCHMND RD PUMP
UTILITIES. PB OPP OFFICE
UTILITIES - OFFICE
UTILITIES - PUMP#1
UTILITIES. BEACH WASHROOMS
UTILITIES - PUMP#6
UTILITIES - CENTENNIAL PARK
UTILITIES - MARINE MUSEUM
UTILITIES . VIENNA LIBRARY
UTILITIES - PUMP#4
UTILITIES - BOAT I.AUNCH
UTILITIES - E.C.C.
UTILITIES - VIENNA MEM PARK
UTILITIES - PB PUBLIC WORKS
UTILITIES - STRAF FIRE
UTILITIES. LIGHTHOUSE
UTILITIES - PUMP#2
uTtLtTtEs - s.c.c.
UTILITIES. EDISON MUSEUM
UTILITIES - PB FIREHALL
UTILITIES .PUMP#7
UTILITIES - V.C.C.
441.13 008842
48.97 0088r'.2
287.36 008842
40.88 008842
104.94 008842
2.00 008842
316.81 008842
129.78 008842
38.94 008842
68.11 008842
216.31 008842
38.09 008842
2æ.67 008842
565.04 008842
126.47 008u2
485.29 008842
269.59 008842
158.51 0088r'.2
38.09 0088r'.2
48.45 008&12
43.10 00æ42
111.73 008842
116.36 008842
42.81 0088r'.2
304.04 008u2
48.84 0088/'2
2'to.33 008842
814.70 008842
346.65 008842
156.72 008842
62-73 0088r'.2
258.15 008842
07108120't0
0710u2010
0711?/2010
07t0612010
0710?,2010
0711412010
0711a2010
07t02t2010
07102J2010
07t02J2010
0710212010
07t0,/2010
07t1u20'to
0710612010
07t0612010
0710712010
07102/2010
0710u2010
07t0712010
0711312010
0710212010
07106120'10
0710712010
0710612010
0711212010
07t0212010
07nazÙ'lo
07t1212010
07t0212010
0710?/2010
0710212010
07loa2010
CONSULTING FEES
Cheque Amount -
0612512010 I
6,293.17
3,146.33 008843
008844
008844
001678 INGENIOUS SOFTWARE
Cheque Amount -3,146.33
1,245.30
934.57
3421
3471
SERVICE CONTRACT - FIREPRO
LICENCES, CONTRACT
0512112010
07t1512010
Cheque Amount -2,179.87
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 210 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0712212010
07t13t2010 I
Cheque Amount -
0712212010 2:11PM
200.00 008845
OO17O4 JENKINS & GILVESY
reimburse øedit WATER ACCT - SCHMITT
000466 JtMMtJONS
33831
34094
UNIT RENTALS - EDISON FEST
MONTHLY UNIT RENTAL
06/09/2010
071o112010
200.00
319.20
162.95
008846
008846
008852
OOO518 ](WIK KOPY PRINTING
17'173 COPY PAPER
ü)0574 MARGARET UNDERHILL
7981
7982
7983
798r'.
7986
8012
80't5
8017
8025
8027
8038
8040
07t14t2010 I
Cheque Amount -
FRAMES FOR FRAN O7IO9I2O1O I
Cheque Amount -
Cheque Amount -482.15
203.35 008847
203.35
275.OO 008848
275.OO
0710712010 r 2,622.92 008849
Cheque Amount -2,622.92
46,376.970613012010 I 008850
Cheque Amount -46,376.97
1,295.92 0088510710712010 I
8295
000609 MINISTER OF FINANCE
143$O7-Jul-2010 DEBENTURE20024'l
000647 NORFOLK DISPOSAL SERVICES
136919 GARBAGE DISPOSAL
000679 OXFORD SAI{D & GRAVEL LTD
tN001 10794 HL3 STONE
OOO7O1 PESTPROTECTION SERVICES
00017362 INSECTCONTROL
OOOTIO PORT BURV\ELL HOME HARDWARE
Cheque Amount -
07t19t2010 I
1,295.92
180.80
OIL, OILCONTAINERS
DRILL BIT
TARP
OIL, PLIERS
ANTTRAPS
WATER, HOSE CLAMP
RUST PRIMER
GLOVES.BRUSH, CAGE WIRE, PAI
BATTERIES
OIL, OIL CONTAINERS
GARBAGE BAGS
SCREWS, WASHERS
Cheque Amount -180.80
7.72 008853
6.77 008853
47.45 008853
21.27 008853
11.27 008853
6.02 008853
39.06 008853
41.81 008853
12.51 008853
46.32 008853
25.98 008853
31.19 008853
o6loa2010
0610?/2010
06t0u2010
0610312010
0610312010
06t08t2010
0610912010
06/09/201 0
0611012010
06t10t2010
0611412010
o6t14t2010
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 211 of 405
2010.06.04 6.3 9050
8043
80,18
8049
80s0
8052
8054
8056
8065
8067
8070
8084
8088
809'l
8092
8103
81 10
8114
81 15
8122
CARPENTRY SUNDRIES
DRILL, SELF TAPPING SCREWS
HOOKS, TOWELS, EYES
DRILL BIT
HOOK&EYES-CREDIT
HACKSAW
TAPE
NAPKIN DISPOSAL UNIT
SPARKPLUG, ROPE
SPARKPLUG
SOAP, TOWELS
SCREWDRIVER
BATTERIES
LINER, ROLLER TRAY
GARBAGE BAGS
COVERALLS
PAINT, COMPOUND
CAGE WRE, REFILLS
TISSUES
2.8't 008853
18.91 008853
62.91 008853
5.&t 008853
-3.04 008853
9.03 0088s3
10.72 008853
101.67 008853
't2.06 008853
3.04 008853
76.82 008853
6.77 008853
12.42 008853
15.20 008853
25.98 008853
7.8t] 008853
40.72 008853
11.28 008853
33.89 008853
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0712212010
0712212010 2:11PM
0611412010
0611512010
0611512010
06t15t2010
06/15/2010
06115120',to
06t15t2010
0611712010
0611712010
06t18/2010
06t23t2010
06t23t2010
06t24t2010
06t2412010
0612812010
06t29t2010
06t2912010
0612912010
0613012010
I
I
I
I
c
I
I
I
I
I
I
I
I
I
I
I
I
I
I
000716 PRAXAIR DISTRIBUTION
09318223
OOO734 R.A. PILKEY
16169
CYLINDER RENTALS
SWTCHES
000660 RELIANCE HOME COMFORT
Ju10066310304721018 UNIT RENTAL - E.C.C.
000796 SANDS CANADA INC./ANGUS
00665823 SUPPLIES
001706 SCHOONERS GALLERY
238110
000806 SGSCANADAINC
10432703
10432704
10432705
LUNCHEON - FIRE DEPT
Cheque Amount -
06t25t2010 r
752.08
23.15 008854
008855
008856
008858
Cheque Amount -
0612512010 I
23.15
319.39
Cheque Amount -
07n?J2010
319.39
28.88
Cheque Amount -
0711912010 I
28.88
525.U 008857
Cheque Amount -
0712112010 I
525.34
31 't.88
LAB FEES
I.AB FEES
LAB FEES
Cheque Amount -311.88
369.60 008859
652.05 008859
569.10 008859
06t2812010
0612812010
0612812010
I
I
I
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 212 of 405
2010.06.04 6.3 9050
10433349
1M34337
LAB FEES
t.AB FEES
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Regíster - 07 12212010
0712212010 2:11PM
06t2912010 I 73.50 008859
0612912010 I 151.20 008859
ChequeAmount- 1,815.45
OO12O5 SHRED.IT
00624901I PURGE FILES
OO1 106 SIEMENS WATER TECHNOLOGIES
1042699 BIOXIDE
o7t0912010 I u.7s 008860
Cheque Amount -u.75
06/09/2010 I 3,904.15 008861
Cheque Amount - 3,904.15
OOO831 SPORTSWOOD PRINTING
10795 1910 MTDDLESEX-ELG|N MAPS 06/30/2010 I 841.85 008862
ChequeAmount- 841.85
001434 STANTEC CONSULTING LTD.
479847 RTCHMOND COMMUNTTY WATER 07t1U2010 I 4,753.07 008863
Cheque Amount - 4,753.07
001482 SUN MEDIA CORPORATION
cwo4o93o45 oFFtcE oF THE F|RE MARSHALL 06ñ8/2010 I 106.43 008864
DW05079314 pRrCE QUOATATTONS - LGHTHSE 0611812010 I 182.70 008864
DW05079424 CANADA DAY 0612512010 I 59.71 008864
DWO5o7942s NOTICE OF PASSING 0612512010 I 194.67 0088il
DW05079726 CANADA DAY 0612312010 I 94.44 008864
Cheque Amount- 637.95
OO17O7 TED SHELLY
flag NEW FLAG FOR CENOTAPH 0613012010 I 24.83 008865
Cheque Amount - 24.83
001418 TELUS
016242498022,2349014 MOBILE HIGH SPEED 0710512010 I 41.75 008866
016242498022/6366069 CELL PHONE - B KNTFTON O7lO5l20'lO I 27.79 008866
01624249802216780758 MOBILE HIGH SPEED 0710512010 I 41.75 008866
o't624249802216781743 MOBILE HIGH SPEED O7lO5l20'10 I 41.75 008866
ChequeAmount- 153.04
OOO913 TOWNSHIP OF MA|jTIIDE
1o-lo MAY20'10 WATER 0612512010 I 25,955.24 008867
10-172 JUNE INFORMATTON TECHNOLOG 06/30/2010 I 315.27 008867
Cheque Amount - 26,270.51
OOO925 TRILLIUM RAILWAY COMPANY
0710112010 I 603.73 008868PCK1697 SIGNALS
Cheque Amount - 603.73
Page 7
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 213 of 405
2010.06.04 6.3 9050
Pt58145
Ptsu27
OOO93O TSCSTORESL.P.
181017313 BATTERY
OOO932 UNDERHILL FARM SUPPLY LTD
222355 I-AWN SEED
OOO935 UNION GAS LIMITED
Jul27&210619ê9754 UTILITIES - E.C.C.
Jul27&¡21ß2434725 UTILITIES- PUMP#1
OOO947 VANDENBRINK FARM EQUIPMENT INC
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0712212010
æ12912010 I
Cheque Amount -
o7rt9/2010 I
Cheque Amount -
07t19t2010
07l't9120'to
Gheque Amount -
0610712010
0611112010
Cheque Amount-
Cheque Run Total -
0712212010 2z11PM
008869
008870
90.39
149.16
149.16
24.90 008871
21.27 00887í
GREASE, PART
orL
46.17
45.82 @æ72
153.00 ææ72
198.82
236,581.62
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 214 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 129120'10
0712912010 2:46PM
001647 1255475 oNTAR|O LTD
97ù471 PAPER ROLL DISPENSER, TOWEL 07t26t2010 I 95.21 008873
Cheque Amount - 95.21
OOOO27 ACCESS FASTENERS & SUPPLY LTD
OOOO12O221 PAPERTOVVELS 07t0712010 I 80.85 008874
Cheque Amount - 80.85
OOOO52 AMTELECOM COMMUNICATIONS
Ju15198665521 MONTHLYTELEPHONE o7lO1l2O1O I 1,309.'12 008875
Cheque Amount - 1,309.12
OOOO75 AYLMER EXPRESS
0000154854 PORT BURV\íELL BROCHURES 0613012010 I 1,045.25 008876
Cheque Amount - 1,045.25
000160 CANON CANADA INC.
6508194 METER BILLING o7l't612010 I 686.74 008877
ChequeAmount- 686.74
OO17O9 CARROLL PUBLISHING INC.
4013 VACATTON AT HOME AD 0712112010 I 325.44 008878
Cheque Amount - 325.44
OOO177 CHARLES BUCHANAN
purdrase ELECTRONIC'OPEN" SIGN 0711912010 I 107.90 008879
ChequeAmount- 107.90
001206 CHRIS MARTIN
rsq training WATER RSQ TRAINING O7l25l2O1O I 212.50 008880
Cheque Amount - 212.50
OOOIOO CORPORATE EXPRESS
25502464 TONER 0712112010 I 112.99 008881
Cheque Amount - 'l 12.99
OOO215 CRAIG GREGSON
rsq training WATER RSQ TRAINING O7l25l2O1O I 255.00 008882
Cheque Amount - 255.00
OOO224 D.PETERS PAVING INC
10151 PAVTNG MTLTON ST 0712012010 I 32,950.80 008883
Cheque Amount - 32,950.80
OOO229 DANCE SEWER CLEANING INC
11519 WASH PUMP STATTONS 0711612010 I 1,779.75 008884
OOO259 DOBBIECEMETERYBOARD
Cheque Amount - 1,779.75
Page 1
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 215 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 12912010
burial MER\ rN BEATON BURTAL 0612912010 I 200.00 008885
ChequeAmount- 200.00
OOO272 DYNAMIC FLUID PRODUCTS INC
r-012364 HOSE, CRIMPS, UNION 0712712010 I 202.U 008886
Cheque Amount - 202.U
OO17O8 EASTLINK
81275224500311459Ju1 EDISON-INTERNET 0711312010 I 103.84 008887
8127522450039965Ju1 MARINE MUSEUM - INTERNET Oll13l2ï10 I 103.84 008887
8127s22450050103Jul GARAGE - INTERNET 0711312010 I 60.90 008887
Cheque Amount - 268.58
000316 EQUIPMENT CENTRE SIMCOE LTD
T054565 DRUM ROLLER
OOO322 EVANS UTILITY
0000136829 BASE METER
0711612010 I 443.53 008888
0711512010 I 1,898.40 008889
Cheque Amount - 1,898.40
001288 FARMINGTON MECHANICAL INC.
@7754 TNSTALL ptptNc PUMP#7 0712612010 I 8,701.00 008890
Cheque Amount - 8,701.00
OOO338 FIRE SAFETY DISTRIBUTION CTR
tN000866 MEMBERSHIP RENEWAL 0/'11A2010 I 100.00 008891
Cheque Amount- 100.00
OOO357 G& K SERVICES CANADA INC
1518569136 SHOP TOWELS, FLOOR MATS 0612412010 I 178.94 008892
1518574397 SHOP TOVVELS, FLOOR MATS 0710812010 I 192.57 008892
151879717 SHOP TOWELS, FLOOR MATS 0712212010 I 192.57 008892
Cheque Amount- 564.08
000367 GENERAL CHEMICAL
e0341380 ALUM SULFATE 0711512010 I 625.03 008893
ChequeArnount- 625.03
001270 GORD ROESCH
materials MATERIALS FORTRAINING 0712312010 I 175.89 008894
Cheque Amount- 175.89
001328 H|-TECH CONTROLS (LONDON)
tNV10-213 SEWAGE SYSTEM PROGRAMMTN( 06/30/2010 I 4,039.40 008895
07129120'10 2:46PM
ChequeAmount- 443.53
OO1O25 HILLVIEW SMALL ENGINES
Cheque Amount - 4,039.40
Page 2
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 216 of 405
20't0.06.04 6.3 9050 0712912010 2:46PM
136 SHARPENED BLADES, ROPE O6l30l20',t0 I 33.85 008896
150 ADJUST CARB & LINKAGE 0710112010 I 50.73 008896
166 TRTMMER L|NE 0711212010 I 79.04 008896
20't CLEAN F|LTER, RESETTHROITLE 07t20t2010 I 110.07 008896
Cheque Amount - 273.69
OOO991 HORVATHAUTOPARTS
202417 DECALS 0712312010 I 189.84 008897
Cheque Amount - 189.84
OOO427 HYDRO ONE NETWORKS INC
Ju12539G07266 VIENNA STL O7l19l2O'lO I 614.30 008898
Jul2539û55002 UTILITIES - PB STL HWY 19 0711912010 I 1,797.58 008898
Jul50221-05@9 UTILITIES - TREATMENT PLANT 0712112010 I 3,923.52 008898
Jul6239è22001 UTILITIES - STRAF STL 0711912010 I 1,139.69 008898
Ju162790{7266 UTILITIES - RICHMOND STL 0711912010 I 203.27 008898
Ju18159G07297 UTILITIES - EDEN STL 0711912010 I 605.81 008898
Ju18779GO7295 UTILITIES - CORINTH STL 0711912010 I 255.11 008898
Cheque Amount - 8,539.28
001712 JANELLE DYKXHOORN
supplies - prizes CAÌIADA DAY SUPPLIES 06/30/2010 I 62.17 008899
Cheque Amount -62.17
000466 JIMMIJONS
34093
34095
ChequeAmount- 718.99
001711 JULIANNECERNA
supplies - facepaint CANADA DAY SUPPLIES 06/3012010 I 26.47 008901
Cheque Amount - 26.47
OOO513 KOOLENELECTRIC
15918 REPLACEMENT STARTER 0711312010 I 821.91 008902
Cheque Amount -821.91
001316 LONDON EMPLOYEE
Jun678510 CONSULTATIONS
MAR6785O9 CONSULTATIONS
OOO572 MANULIFE FINANCIAL
100696062 JUNE'1o REMIT
100696466 AUGUST'10 REMIT
Gheque Amount -654.19
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 12912010
MONTHLY UNIT RENTAL 0613012010 I 605.64 008900
MONTHLY UNIT RENTAL 0710',1120'l0 I 113.35 008900
0710112010 I 347.06 008903
06t1512010 I 307.13 008903
0711612010 I 2,825.42 008904
07t16t2010 I 7,321.30 008904
Cheque Amount - 10,146.72
Page 3
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 217 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - O7l29l2O1O
0712912010 2:46PM
OOI7lO MARINERSOLUTIONS
MS.2OIM77 MARINE CONSULTING
OOO6IO MINISTER OF FINANCE
licence - renewal LICENCE RENEWAL
000623 MUNICIPALITY OF BAYHAM
o7t20t2010 r 10,780.20 008905
Cheque Amount -10,780.20
0712912010 I 75.00 008906
Cheque Arnount -75.00
113.450712612010 ¡008907
Cheque Amount -113.45
255.000712512010 I 008908
Cheque Amount -
WATER RSQTRAINING
000633 NATURAL RESOURCE GAS LIMITED
jun{uly petty
000631 NATHAN DAVVI-EY
rsq baining
JUN/JUL PETTY CASH
UTILITIES - FIREHALL
UTILITIES. MED BLDG
UTILITIES - PUMP#s
uTfLtTtEs - s.c.c.
UTILITIES - OFFICE
UTILITIES - PUMP#2
UTILITIES - LIBR/A|1Y
UTILITIES - GARAGE
UTILITIES - EDISON MUSEUM
UTILITIES. V.C.C.
UTILITIES - PUMP#6
UTILITIES - PB LIBRARY
UTILITIES. PB MUSEUM
UTILITIES - PB FIREHALL
UTILITIES. PB OPP OFFICE
UTILITIES - PB WORKS GARAGE
JulE1237&Ol
JulE1421241
JulE22380{1
JulE2420GO1
Ju1E454074'l
Ju|84540901
JulE45410{'l
JulES'l60GO1
JulF1929G01
JulF20600{1
JulF26864-01
Ju1G0621041
JulG06305{1
JulG06307{1
JulG'1570G01
Ju|G4040741
000679 OXFORD SAND & GRAVEL LTD
tN001r 1213
00069I PAUL MCQUIGGAN
service award
0711912010
07t19t2010
07l19l20',to
0711912010
07t19t2010
0711912010
0711912010
0711912010
07120120'to
07t20t20'lo
07120120'to
0712012010
07t20120'to
0712012010
07t20t2010
0712012010
255.00
20.00 008909
13.00 008909
17.68 008909
224.17 008909
38.64 008909
10s.78 008909
13.00 008909
21.41 008909
13.00 008909
42.54 008909
61.76 008909
13.00 008909
13.00 008909
13.00 008909
13.00 008909
't3.00 008909
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Cheque Amount -635.98
1,548.10 008910PREMIUM COLDMX COARSE 0712112010 I
Cheque Amount -
REIMBURSE SERVICE AWARD O7I28I2O1O I
Gheque Arnount -
0610412010
06l't112010
I,548.10
250.00 008911
OOO71O PORT BURWELL HOME HARDWARE
7992 CAUTION TAPE
8035 CARPENTRYSUNDRIES
250.00
9.03
8.90
008912
0089't2
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 218 of 405
2010.06.04 6.3 9050
8066
8071
8073
8074
8085
8090
OOO733 R&RREFRIGERATION
3036
001574 R-SAFETY
R915757
RSl-2810
RSI-3346
OOO737 RAMONA PEIDL
237385
237386
237387
supplies purdìase
001213 RICK VARRO
rsq training
OOO77O RODGER MARTIN
#5 May'lO
#6 June'10
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0712912010
0712912010 2:46PM
WI-IEELBARROW
BRUSHES
WAX SEAL GASKET, CABINET
TOILET SEAT
HANDLE
PAPER TOWELS
0611712010
0611812010
06t18t20't0
06t18t2010
o6t23t2010
0612312010
73.44 008912
13.27 008912
114.44 008912
't8.07 008912
16.94 008912
59.88 008912
I
I
I
I
I
I
Cheque Amount -
06/30/2010 I
313.97
390.20 008913REPAIR BEER COOLER
CONES
CAUTION WRE SIGNS
UNLINED COAT
JUNE'10 CLEANING
JUNE'10 CLEANING - V.C.C.
JUNE'1 O CLEANING . S.C.C.
SUPPLIES
WATER RSQTRAINING
MAYIO K-9 CONTROL
JUNE'IO K-9 CONTROL
Cheque Amount -390.20
543.81 008914
610.20 008914
301.71 008914
ost25t2010
0712012010
0712612010
Cheque Amount -1,455.72
1,290.00 008915
709.00 008915
1,735.50 008915
83.52 008915
06t30t2010
0613012010
06/30/2010
06/09/2010
I
I
I
I
Cheque Amount -
07t25t2010 I
3,818.02
212.50 008916
Cheque Amount -212.50
1,102.50 008917
1,155.00 008917
05t31t20'to
06t30t2010
OOO829 SPECTRUM COMMUNICATIONS LTD
0000606284
OOO9O7 TOROMONT INDUSTRIES
wo070729857
000930 TscsToREs L.P.
181016207
ANSWERING SERVICE 07t15t2010 I 008918
Cheque Arnount -84.69
PUMP#7 GENERATOR REPAIRS O7I17I2O1O I 3,674.65 00891 I
Cheque Amount -3,674.65
19.20CHLORINE0612312010 I 008920
Cheque Amount -2,257.50
84.69
OOO932 UNDERHILL FARM SUPPLY LTD
Cheque Amount -19.20
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 219 of 405
2010.06.04 6.3 9050
OOO953 MENNAHOME CENTER LTD
352194 STAKES
MUNICIPALIry OF BAYHAM
Accounts Payable
Royal Bank
Cheque Regíster - 07 12912010
EXTERMINATION/FUMIGATION 06T212010 I
Cheque Amount -
07n912010 2:46PM
203.40
352329
352358
352560
352646
352690
352793
352805
353114
353246
353250
3s3299
353333
oNTrs36443
SPRUCE FOR PICNIC TABLES
DRILL BIT
TAPE, HOOKS, TRAPS
CEMENT
BOLTS, HOOKS, BITS, WASHERS
DECKSCREWS
CONCRETE MIX, UTILIITY KNIFE
WOOO STAIN, PAINT THINNER
HEX KEY SETS
SPRUCE
HÐ( BOLTS, LAGS, BITS
CEMENT
SUPPLIES
0d0/'2.010
0610712010
06/08/2010
a6n112010
06t14t20't0
0611512010
0611712010
0611712010
0612412010
06t28t2010
06128t2010
0612912010
06/30/2010
0711412010
203.40
3.77
3/.5.78
5.64
26.26
31.63
25.26
7.33
10.70
9s.44
5.63
14.92
25.U
r9.76
321.55
008922
008922
008922
008922
008922
008922
008922
oo8g22
@8922
008922
008922
008922
008922
oo8922
008923
008924
I
I
I
I
I
I
I
I
I
I
I
I
I
I
OOO981 WLSON'S I..AVVIV CARE
June'f0landscaping JUNEl0I-ANDSCAPING
000986 WORKPI-ACE SAFETY & INSURAI{CE
1625314 June 10 JUNE REMIT
Cheque Amount -939.31
2,110.5006/3012010 I
Cheque Amount-
0611u20't0 |
2,110.50
2,542.28
Cheque Amount -2,542.28
Cheque Run Total -109,293.23
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 220 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 07 l29l2O1O
0729nU0 3:44PM
OOO953 VIENNAHOME CENTER LTD
352',t94
352329
352358
352560
352646
352690
352793
352805
353114
353246
353250
353299
353333
STAKES
SPRUCE FOR PICNIC TABLES
DRILL BIT
TAPE, HOOKS, TRAPS
CEMENT
BOLTS, HOOKS, BITS, WASHERS
DÊCKSCREWS
CONCRETE MIX. UTILIITY KNIFE
WOOD STAIN, PAINT THINNER
HEX KEY SETS
SPRUCE
HEX BOLTS, I-AGS, BITS
CEMENT
3.77 008925
345.78 008925
5.U 008925
26.26 008925
31.63 008925
25.26 008925
7.33 008925
10.70 008925
95.44 008925
5.63 008925
14.92 008925
25.U 008925
19.76 008925
06t04t2010
0610712010
06/08/20'10
06t11t2010
06114120'to
06t15t2010
06t1712010
06t17t2010
0ff24t2010
06t2ef2010
06t28l2010
0612912010
06/30/2010
Cheque Amount -617.76
Gheque Run Total -617.76
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 221 of 405
2010.06.04 6.3 9050 MUNICIPAL]TY OF BAYHAM OTl29l2O1O 3:26PM
General Ledger
Posting Summary Trace: 012il0 Report Date:07112912010
Accounts Payable Voided lnvoicæ
FiscalYear: 2010 Posting Pd.: 7
Posted By: SANDRA
Postins Date: 07 12912010
01{10G1950 Accounts Payable Trade
01-010+.2162 HST Federal rebate
0'l-25'10-5275 Equipment Maintenance
PURCH TOTAL VOIDED PAYABLES
PURCH wrong inrroice for his vendor
PURCH wrong invoice for his vendor
Void lnv: ONT|S36443
VIENNA HOME CENTER L
100.00% HST Rebate
VIENNAHOME CENTER L
Void lnu ONT|S36443
VIENNAHOME CENTER L
Total Debits
Total Crcdíts
Net Posting
32',t.55
-14.23
-307.32
321.55
-321.55
0.00
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 222 of 405
20't0.06.04 6.3 9050 MUNICIPALITY OF BAYHAM 071082:010 1:01PM
General Ledger
Posting Summary Trace: 012357 Report Date: 07/08/2010
Accounts Payable Voided Cheque
FiscalYear: 2010
Posted By: SANDRA
Posting Pd.: 7 Posting Date: 0710812010
01{10G.1030 General bank
01-0100.1950 Accounts PayableTrade
CDIST oher vendor invoices attacf¡ed
CDIST oher vendor invoices attached
Void Chq:8782
BARRYR. CARD
Void Chq:8782
BARRY R. CARD
Total Debits
Total Credits
Net Posting
2,854'.43
-2,854.43
2,8il-43
-2.854.43
0.00
Page
Cheque Register being Cheque #8780 to Cheque #8925 inclusive,
except Cheques #8782, #8774, #8681 and #8922 totaling
Page 223 of 405
80Rt¡l HUNIcIpALITy oF BAyHAil
TOT PACKETS - 2
CURRENT
8,5L2.O8
ADP CANADAPAYROLL TECHNOLOGIES
DAILY UPDATE REPORTCOIIPANY TOTALS
ADJUST-CR CURRENT TOTAL
8,512.05
L ,rA5.28
4,742.82
L ,L44.02
L6,a84.L7
44,OLz.05
44,OLz.05
60,396.22
L38.47
18.00
60 ,EÊ2.69
ANALYSIS OF SERVICE CHARGES
ITE}I UNITS CHARGE
HOURLY IJORKPAYS 22 36.50
COURIER FEE I I2.OO
L38.47
RUN: JUL 27 ZOLO N0: E
PAGE: 528
HST REG: 10005741S RTOoO4
COIIPANY PAGE: ı
DEBIT DATE: JUL 28, 2Olo
DATE 0F PAY: JUL SO t 2oLO
YTD TOTAL
129,694.34 FEDL TAX
NR TAX
PROV TAX2A,7A4.36 EI CoNT
QPIP69,226.46 CAN PEN
QC PEN
QC HSF
L5,907 .04 0N El.lT
}IB HËT
NL HAPSET
243,6L2.20 T0T STATS
37,447.8L CHEQUES
550 , 883 . 26 DEPoS ITS
US DEPS
50. OO DED DEPS
588,381.07 Tof NPAY
RRSP
RTI
83L,993.27 TOt PAYRoL
2 , L87 . 63 SERV Cl.tRG
E8.95 cST
55. 15 HST
834,323.00 GRAND TOT
UNITS CHARGE
L 47.93
ADJUST-DR
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPTP
CAN PEN
QC PEN
QC HSF
ON EHT
HB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS I TS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
lOT PAYROL
SERV CHRG
GST
HST
GRAND TOl
L ,9A5.28
4,74?.82
L,L44.02
L6,3a4.L7
44,OLz.0S
(t4
' OLZ .05
60 ,196.22
L38.47
18.00
60.552.69
YTD ADJUST
ITEM
PAYROLL RUNS
ITETT UNITS CHARGE
SALARIED !¡ORKPAYS 20 55. OO
PAY ADVICE FOLD 42 9.24
TOTAL S,/C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS 60'552.69 DEBIT INFoRHAIION: 0Os OEIOZ tOItgZJ
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FEDL TAX
NR TAX
PROV IAX
EI CONT
QPIP
CAN PEN
QC PENqC HSF
ON EHT
HB I{ÊT
NL I{APSET
TOT STATS
CHEQUES
DEPOS I TS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
HST
GRAND TOT
f TE].I
R.O.E. FORHS
PAYROLL RUNS
YTD ADJUST
ITEIT
HOURLY UIORKPAYS
COURIER FEE
YTD TOTAL
121,L82.29 FEDL TAX
NR TAX
PROV TAX26,799.08 EI CoNT
QPIP64,483.64 CAN PEN
QC PEN
QC HSF
L4,763.02 0N EHI
I,IB IIET
NL IIAPSET
227,228.03 T0T STATS
37 ,447.AL CHEQUËS
506,A7L.2L DEPOSITS
US DEPS
50. OO DED DEPS
544,369 .02 T0T NPAY
RRSP
RTI
77L,'97.05 TOT PAYROL
2,049.L6 SERV CHRG
88.95 GST
35. 15 HST
773,770.3L GRAND TOT
SORW HUNICIPALITY OF BAYHAI{
TOT PACKETS .
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COI{PANY TOTALS
ADJUSf- CR CURRENT TOTAL
8,750.45
2,L34.58
5, 010 ,94
1,15t.73
17,055,70
44 ,406 .90
44,406.90
6L ,462 .60
I40,03
18.20
6L,620,83
ANALYSIS OF SERVICE CHARGES
ITEH UNIÎS CHARGE
SALARIED I'/ORKPAYS 29 33.00
PAY ADVICE FOLD 42 9.24
140.03
6L,620.83 DEBIT INFoRI.IATI0N! 003 05102 1011923
RUN: JUL 13 2010 N0! c
. PAGE: L24
HsT REc: 1000574I5 RT0o04
COI.IPANY PAGE: 3
DEBIT DATE: JUL 14, 20LO
DATE 0F PAY: JUL 16, 2010
CURRENT
8,750. (5
2,L34.58
5, 010 .94
1,I59.75
17 .05Ë.70
44,406.90
44,406.90
6L ,462 . 60
140.03
18.20
6t ,620 .a3
AD J UST. DR
UNITS
I
I
CHARGE
L.56
47.93
UNITS
22
I
CHARGÉ
36.30
l2,00
TOTAL S./C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS
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Page 226 of 405
CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF'REPORT
TO: Mayor & Members of Council
FROM: Denis Duguay, Treasurer
SUBJECT: Financial Report
DATE: August 12,2010
FILE: F 03
NUMBER: F2010-05
Background Comments
Please find attached a detailed half yearly financial report as required by the Municipal
Act, 2001 for council's information. Operations are within the overall budget and there
are no areas of concern to note at this time.
Recommendations:
That Staff Report F2010-05 regardíng finøncìal reportíng be received.
Respectfu lly submitted,Reviewedb¡
Kyle Kruger, Administrator
Encl.
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 227 of 405
2010.06.04 6.3 9050 MUNICIPALIry OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 3l,2010
09/08/2010 l0:38AM
Account Description
2009 YearTotal 2010 YearTo Date
Actual Budget Pct Used Totral Budget
Fund: 0l General
Calegoryz O???
O51O GENERAL TAXATION
Revenue
O1-O51O.OOOO GENERAL TAXATION
01-05104010 Residential & Farm
01-0510'4020 Multi-Residential
01-0510'4030 Commercial Unoccupied
01-0510-4040 Commercial Occupied
01-051G.4050 lndustrial Unoccupied
0145104060 lndustrial Occupied
01-05104070 Pipelines
014510-4080 Farmlands
01-0510-4090 Managed Forests
Total Revenue
Expense
01 -051 G.5580 Wríteoffs
01-051 G5620 Tax Adjustments
01-0510-5630 Assessment Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
3,383,781.49
0.00
5,987.96
(12,36/..311
0.00
0.00
0.00
535.87
0.00
0.00 0.00
119.17 2,839,414.00
0.00 0.00
0.00 0.00
(56.98) 21,700.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
3,377,941.01 118.06 2.861.114.00
0.00
1,635.15
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,635.'t5 0.00 0.00
3,376,305.86 118.01 2,861,1't4.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 228 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Físcal Year2010 - From Period 1 To Period 7 Ending JUL 31,2010
09lOBl20'|,0 '10:384M
2009 Year Total 2010 Year To Date
ActualAccount Description Budget Pct Used Total Budget
O52O OTHER REVENUES
Revenue
O1-0520-OOOO OTHER REVENUES
01-052041 10 Grants & Subsidies
01 -05204120 Sundry Revenue
01-05204130 lnterest on Taxes - Cunent
01-05204140 lnterest on Taxes - Prior
01-052041 50 lnvestment income
01-05204160 Proceeds from Long Term Debt
0145204170 Sale of Land
01-0520-4180 Prior Year Surplus(Deficit)
01-05204190 Contributions ftom Reserves
Total Revenue
Dept Excess Revenue Over (Under) Expenditures
3f 8,133.35 24.08 1,32't,000.00
3r8,133.35 24.08 1,321,000.00
0.00
254,825.00
10,851.74
14,366.47
38,090.r4
0.00
0.00
0.00
0.00
0.00
0.00 0.00
25.0't 1,0't9,000.00
542.59 2,000.00
44.90 32,000.00
90.69 42,000.00
0.00 80,000.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 146,000.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 229 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year2010- From Period 1 To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
Account Desøiption
2009 YearTotal 2010 YearTo Date
Actual Budget Pct Used Totral Budget
O53O COUNTYTAXATION
Revenue
0'1-0530-0000 couNTY TAXAT|oN
01-05304010 County - Residential
01-05304020 County - Multi-Residential
0l-0530-4030 County - Commercial Unocanpied
01-05304040 County - Commercial Occupied
01-053G4050 County - lndustrial Unoccupied
01-05304060 County - lndustrial Occupied
01-053M070 County - Pipelines
01-0530-4080 Coung - Farmlands
01-0530-4090 County - Managed Forests
Total Revenue
Expense
01-0530-5100 County Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,630.16
1.276.543.52
(1,274,913.36)
0.00
6,943.04
0.00
5,447.06
(11,247.40)
0.00
0.00
0.00
487.46
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,276,543.52
000
0.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 230 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/2010 10:38AM
2009 Year Total 20'10 YearTo Date
ActualAccount Desøiption Budget Pct Used Total Budget
O54O PUBLIC SCHOOL TAXATION
Revenue
01-0540-0000 PUBLtc scHooL TAXATToN
0l-0540-4010 Pub Sctr - Residential
01-0540-4020 Pub Sch - Multi-Residential
01-05404030 Pub Scf¡ - Commercial Unocorp
01-05404040 Pub Sch - Commercial Occup
01-0540-4050 Pub Sch - lndustrial Unoccup
01-05404060 Pub Sch - lndustrial Occup
01-05404070 Pub Sch - Pipelines
0l-05404080 Pub Scù¡ - Farmlands
0l-0540-4090 Pub Sch - Managed Forests
Total Revenue
Expense
0'l-0540-5100 Pub Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
(3,430.78)
595,175.22
(598,606.00)
0.00
3,004.25
0.00
6,240.71
(12,886.18)
0.00
0.00
0.00
210.44
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 000
0.00 0.00
595,175.22 0.00 000
0.00 0.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 231 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year20l0 - From Period I To Period 7 Ending JUL 31,2010
0910812010 l0:38AM
Account Description
2009YearTotal 2010YearTo Date
Actual Budget Pct Used Total Budget
O55O SEPARATE SCHOOL TÐ(AT¡ON
Revenue
01{550-OOOO SEPARATE SCHOOL TAXATION
01-05504010 Sep Sch - Residential
0l-05504020 Sep Sch - Multi-Residential
01-0550-4030 Sep Sch - Commercial Unoccup
01-0550-4040 Sep Sch - Commercial Occup
01-0550-4050 Sep Sch - lndustrial Unoccup
0l-05504060 Sep Sch - lndustrial Occup
01-05504070 Sep Sch - Pipelines
0'l-0550-4080 Sep Sch - Farmlands
01-05504090 Sep Sch - Managed Forests
Total Revenue
Expense
01-0550-5100 Sep Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
(1,969.80)
85,127.26
(87,0e7.06)
1,733,822.79
0.00
0.00
0.00
1,849.84
(3,81s.64)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
85,127.26
0.00 0.00
41.46 4,182,114.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 232 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 Year Total 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
Gategory: 1???
I OI O GENERAL GOVERNMENT
Revenue
OI-I 01 O-OOOO GENERAL GOVERNMENT
01-1010-4110 Grants & Subsidies
01 -10104120 Tax Certifi cates
0l-1010.4130 Fees & Service Charges
01 -101041 40 Lottery Licences
01-10104145 Mariages
01-1 010-4190 Contributions from Reserves
Total Revenue
0.00
0.00
4,020.00
6,7U.01
3,003.25
u7.00
0.00
0.00
0.00
57.43
16.15
42.90
0.00
0.00
0.00
0.00
7,000.00
42,000.00
7,000.00
0.00
10,350.00
14.654.26 22.09 66,350.00
Expense
0l-1010-5100 Salaries & Wages
01-l 0'10-51 I 0 Statutory Benefits
01-1010-5120 Non-Statutory Benefits
01-10'10-5140 Payroll Service Charge
01-101G5145 Bank Service Charges
01-1010-5160 lntemet Charges
01-1010-5170 Supplies
01-1 0lG'5180 Computer Support
01-1010-5185 lT & GIS Support
01-1010-5210 Utilities
O'l -1010-5220 Subscriptions & Publications
01 -1 01 0-5240 Advertising
01-10'10-5250 Association & Membership Fees
01-1010-5260 Auditing Fees
01 -1010-5270 Building Maintenance
01-1010-5280 Equipment Maintenance
01-1010-5290 Grounds Maintenance
01-10'10-5300 lnsurance
01-1010-5305 lnsurance Deductibles
01-1010-5310 Legal Fees
01-1010-5320 Postage & Courier
0'1-1010-5325 Health & Safety
01-1010-5330 Training & Education
01-1 010-5340 Conferences & Seminars
01-1010-5350 Travel
01-1010-5355 Maniage Officiant expenses ( travel, accomo
01-1010-5360 Telephone
01-'10'10-5370 Sundry
01-1010-5375 Long Term Debt Principal
0'l-1010-5380 Long Term Debt lnterest
01-1010-5385 lnterest on Temporary Loans
01-1010-5390 Amalgamation
0l-1 010-5400 Transfers to Reserves
01-1010-5450 Service contracts
01-1 010-5500 Amortization
226,472.76
30,038.47
29,968.81
2,240.26
71.65
650.45
6,243.45
15,880.23
0.00
4,442.25
604.17
1,008.47
r,618.00
't2,500.00
2,622.59
7,891.14
965.35
17,552.15
1,269.00
2,564.10
10,485.62
0.00
1,215.00
1,665.88
1,240.65
597.00
5,890.45
3,277.52
0.00
0.00
0.00
0.00
0.00
0.00
0.00
65.95
88.35
64.64
64.01
5.51
69.49
66.42
85.08
0.00
46.53
83.91
100.85
70.50
152.44
2',t.85
62.63
77.23
99.98
12.69
102.56
89.85
0.00
40.50
41.65
23.39
0.00
76.05
f 09.25
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6
343,422.00
33,999.00
46,362.00
3,500.00
I,300.00
936.00
9,400.00
18,665.00
21,836.00
9,5,18.00
720.00
1,000.00
2,295.00
8,200.00
12,000.00
12,600.00
1,250.00
17,555.00
10,000.00
2,500.00
11,670.00
0.00
3,000.00
4,000.00
5,305.00
0.00
7,745.00
3,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 233 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
Ogl0gl20l0 10:384M
Total Expense
Dept Excess Revenue Over (Under) Expenditures
65.73 591,808.00
(374,321.16)71.24 (525,458.00)
Page 7
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 234 of 405
2010.06.04 6.3 9050 MUNICIPALIry OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31 ,2010
Ogl08l2010 10:38AM
2009 Year Total 20'10 Year To Date
ActualAccount Description Budget Pct Used Total Budget
1020 couNclL
Revenue
01-1020-0000 couNctL
01 -10204120 Nomination Fees
01-10204130 Sundry Revenue
0l-1020-4190 Transfers from Reserves
Total Revenue
Expense
01-1020-5100 Salaries & Wages
01-1020-51 10 Stratutory Benefits
01-1020-5250 Association & Membership Fees
01-1020-5260 Profl Serv/Council Directed
0l -1 020-5340 Conferences & Seminars
0l-1020-5350 Travel
01-1020-5370 Sundry
01-1020-5410 Election Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Gategory Excess Revenue Over (Under) Expenditures
0.00
600.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10,500.00
600.00 5.71 10,500.00
31,703.70
I,800.30
0.00
360.00
6,245.22
0.00
1,343.37
756.11
55.90
58.26
0.00
0.00
86.62
0.00
268.67
5.40
56,713.00
3,090.00
1,910.00
0.00
7,210.00
2,000.00
500.00
14,000.00
42,208.70 49 41 85,423.00
(41,608.70)55.54 (74,s23.00)
(415,e2e.86)69.28 (600,381.00)
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 235 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Físcal Year 2010 - From Period I To Period 7 Ending JUL 31 ,2010
09/08/2010 10:384M
2009 YearTotal 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
Calegory: 2???
2O1O FIRE DEPARTMENT
Revenue
01-20104110 Grants & Subsidies
01-2010-4130 Fees & Service Charges
01-20104180 Donations
01-2010-4190 Contributions from Reserves
Total Revenue
Expense
0.00
50.00
0.00
0.00
0.00
2.00
0.00
0.00
0.00
2,500.00
0.00
0.00
50.00 2.00 2,500.00
O1-2OlO.OOOO FIRE DEPARTMENT
01-2010-5100 Salaries & Wages
01 -2010-51 02 FireFighters Remuneration
01-201G'5105 Emergency Planning Wages
01-201G51 10 Stratutory Benefits
01 -20'10-5120 Non-Statutory Benefits
01-2010-5130 Uniforms
0'l-2010-5150 Supplies - Emergency Op Centre
01 -201 0-51 60 Supplies - Medical Response
01-201G.5165 Supplies - Municipal Water Consumption
01-201G5170 Supplies - Office
01-2010-5175 Equipment Purchase - Operating
01 -201 0-51 80 Equipment Purchase - Protective
01-2010-5210 Utilities
01 -201 0-5240 Advertising
0'l-2010-5250 Association & Membership Fees
01 -201 0-527 0 Building Maintenance
01 -201 0-527 5 Cleaning Supplies
01-2010-5280 Equipment Ma¡ntenance
01 -2010-5285 Communications Eq Maintenance
01-2010-5290 Grounds Maintenance
01-2010-5295 Vehicle Maintenance
01-2010-5300 lnsurance
01-2010-5310 Legal
01-2010-5320 Postage & Courier
01-2010-5325 Health & Safety
0l-2010-5330 Training & Education - Fire
01-2010-5335 Training & Education - Emergency Planning
01 -201 0-5340 Conferences & Seminars
01-2010-5350 Travel
01-2010-5360 Telephone - Stations
0'l-2010-5365 Telephone - Chief
01-2010-5370 Sundry
01-2010-5400 Transfers to Reserves
01-2010-5410 Transfer to Capital Fund
01 -2010-5420 Fire Prevention Expense
01 -201 0-5425 Public Education
01 -2010-5427 Children's Safety Day
01-2010-5430 911 Dispatching
0.00
25,342.14
37,U2.50
0.00
7,429.7'l
5,520.06
1 ,003.1 3
0.00
0.00
0.00
1 16.78
2,568.38
7,151.25
8,263.9s
742.58
485.00
655.57
0.00
1,673.55
1,964.40
1,323.38
4,755.12
20,772.00
0.00
612.18
0.00
15,920.46
160.00
2,201.55
823.91
1,503.5s
624.78
11,067.00
0.00
0.00
705.51
60.00
0.00
4,051.53
0.00
38.83
44.06
0.00
62.78
50.78
100.31
0.00
0.00
0.00
11.68
25.68
71.5'l
44.51
148.52
66.90
14.57
0.00
55.79
39.29
44.11
81.49
97.75
0.00
51.02
0.00
71.56
8.00
88.06
21.33
48.66
101.10
0.00
0.00
0.00
30.44
4.00
0.00
23.50
I
0.00
65,266.00
85,896.00
8,663.00
1 1,834.00
10,871.00
1,000.00
1,000.00
0.00
1,000.00
r,000.00
10,000.00
10,000.00
18,566.00
500.00
725.00
4,500.00
500.00
3,000.00
5,000.00
3,000.00
5,835.00
21,250.00
1,000.00
1,200.00
0.00
22,248.00
2,000.00
2,500.00
3,863.00
3,090.00
618.00
0.00
0.00
0.00
2,3't8.00
1,500.00
0.00
17,240.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 236 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Físcal Year 2010 - From Period 1 To Period 7 Endíng JUL 3l,2010
Ogl08l2O1O 10:384M
2009 YearTotal 2010 YearTo Date
Account Description Actual Budget Pct Used Totial Budget
01-2010-5440 911 Other
01-2010-5450 Automatic Aid Contract
01-2010-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,708.59
0.00
0.00
92.71
0.00
0.00
4,000.00
2,700.00
0.00
169,048.56
(168,998.56)51.03 (331,r83.00)
10
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 237 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 201 0 - From Period I To Period 7 Ending JUL 3l ,20'10
09/08/2010 10:384M
2009 Year Total 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
2020 POLICE SERVTCES
Revenue
01-2020-0000 PoLtcE sERVtcEs
01 -202041 10 Policing Grants
01-20204120 POA Revenues
01-20204130 Sundry
01 -20204190 Contributions from Reserves
Total Revenue
Expense
01-2020-5210 Utilities
01 -2020-5270 Building Maintenance
01 -2020-5290 Grounds Maintenance
01 -2020-5300 lnsurance
0l-2020-5360 Telephone
01 -2020-5400 Transfer to Reserves
01 -2020-5450 Service Contract
01-2020-5460 Police Services Board
0'l -2020-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,689.60 2.76 97,596.00
399,932.50 55.3s 722,549.00
(3s7,242.50)63.5ô (624,953.00)
0.00
0.00
2,689.60
0.00
0.00
0.00
0.00
8.97
0.00
0.00
0.00
17,596.00
30,000.00
0.00
50,000.00
511.73
0.00
56.25
170.00
0.00
0.00
399,194.52
0.00
0.00
'16.08 3,183.00
0.00 500.00
22.50 250.00
100.00 170.00
0.00 600.00
0.00 0.00
55.84 714,846.00
0.00 3,000.00
0.00 0.00
Page 11
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 238 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year2010 - From Period I To Period 7 Ending JUL 31,2010
0910812010 10:384M
2009 Year Total 201 0 Year To DateAccount Description Actual Budget Pct Used Total Budget
2O3O CONSERVATION AUTHORITY
Revenue
O1-2030-OOOO CONSERVATION AUTHORITY
Total Revenue
Expense
01-2030-5460 Conservation Authority
Total Expense
Dept Excess Revenue Over (Under) Expenditures
43,218.00 114.91 37,611.00
114,9'.t 37,61 1.00
(43,218.00)1't4.9',t (37,6r r.00)
0.00
0.00
12
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 239 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year2010 - From Period 1 To Period 7 Ending JUL 31,2010
0910812010 10:384M
2009 Year Total 2010 Year To Date
Ac{ualAccount Description Budget Pct Used Total Budget
2MO PROTECTIVE INSPECTION & CONTRO
Revenue
01-2040-0000 PRorEcTtvE rNsPEcTloN & coNTRo
01-20404110 Grants and Subsidies
01 -2040-4130 Building Permits
01-20404140 Septic System Permits & PDC's
01 -204041 50 Sundry Revenues
Total Revenue
Expense
01-2040-5100 Salaries & Wages
01 -2040-51 10 Statutory Benefits
01-2040-5120 Non-Statutory Benefits
01-2040-5170 Supplies
01 -2040-517 5 Enforcement Costs
01 -2040-5220 Subscriptions & Publication
01 -2040-5240 Advertising
01-2040-5250 Association & Membership Fees
01 -2040-5295 Vehicle Maintenancæ
01-2040-5300 lnsurance
01-2040-5310 Legal Fees
01-2040-5330 Training & Education
01 -2040-5340 Conferences & Seminars
01-2040-5350 Travel
01-2040-5360 Telephone
01-2040-5370 Sundry
01 -2040-5450 Contract Services
01-2040-5500 Amort¡zation
01-2040-5510 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
37.227.00 55.32 67,300.00
38,995.39 40.37 96,585.00
(1,768.3e)6.04 (2e,285.00)
0.00
0.00
34,277.00
2,9s0.00
0.00
0.00
0.00
57.13
42.14
0.00
0.00
0.00
60,000.00
7,000.00
300.00
28,960.04
2,902.33
4,680.68
239.42
224.12
75.00
0.00
60.00
91.47
912.00
73.00
0.00
225.00
217.35
334.98
0.00
0.00
0.00
0.00
45.63
42.75
50.56
25.20
0.00
30.00
0.00
9.30
8.91
99.67
2.92
0.00
9.00
24.15
62.03
0.00
0.00
0.00
0.00
63,470.00
6,789.00
9,258.00
950.00
0.00
250.00
200.00
645.00
1,027.00
915.00
2,500.00
2,500.00
2,500.00
900.00
540.00
1,541.00
0.00
0.00
2,600.00
Page 13
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 240 of 405
20't0.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
Ogl08l2010 10:384M
2009 Year TotalAccount Description Budget Pct Used Total Budget
2O5O BY-I.AW ENFORCEMENT
Revenue
OI-2050-OOOO BYI.AW ENFORCEMENT
01-20504120 Dog Tag Sales
01-2050-4130 Administration Fees
01-2050-4150 Recoverable Costs
01-2050-4160 Ticket Revenues
Total Revenue
Expense
0'l-2050-5100 Salaries & Wages
01-2050-51 10 Statutory Benefits
01-2050-5120 Non-Statutory Benefits
01-2050-5150 Health & Safety Supplies
01-2050-5170 Supplies
01-2050-5175 Enforcement Costs
01 -2050-5240 Advertising
01-2050-5250 Association & Membership Fees
01-2050-5295 Vehicle Maintenance
01-2050-5300 lnsurance
01-2050-5310 Legal Fees
0'l-2050-5330 Training & Education
01-2050-5340 Conferences & Seminars
01-2050-5350 Travel
01-2050-5370 Sundry
0l-2050-5450 Service Contract
01-2050-5470 Dog Tags - Licensing Agent
0l-2050-5475 Dog Tags - Supplies
0'l -2050-5500 Amortizatíon
Total Expense
Dept Excess Revenue Over (Under) Expenditures
21,371.00 77.43 27,600.00
29,667.07 41.89 70,821.00
(8,2e6.07)19.19 (43,221.00)
0.00
20,701.00
50.00
620.00
0.00
0.00
86.25
12.50
20.67
0.00
0.00
24,000.00
400.00
3,000.00
200.00
7,584.50
733.03
831.18
0.00
32.61
1,666.00
0.00
0.00
0.00
912.00
10,792.8'l
0.00
0.00
14.94
250.00
6,850.00
0.00
0.00
0.00
26.14
23.75
19.75
0.00
21.04
55.53
0.00
0.00
0.00
99.67
134.91
0.00
0.00
9.96
0.00
44.19
0.00
0.00
0.00
29,01 1.00
3,086.00
4,208.00
206.00
155.00
3,000.00
530.00
530.00
1,500.00
915.00
8,000.00
1,500.00
1,500.00
150.00
0.00
15,500.00
0.00
I,030.00
0.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 241 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year20l0 - From Period 1 To Period 7 Ending JUL 31,2010
0910812010 10:384M
2009 Year Total 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
2510 ROADS
Revenue
0r-2510-0000 RoADs
01-25104110 Grants & Subsidies
01-25104120 Sundry
01 -25104130 Service Charges
01 -25104140 Permit Fees
01 -25104170 Machine Time Allocated
01-25104190 Contributions from Reserves
Total Revenue
Expense
01-2510-5100 Salaries & Wages
01-2510-51 10 Statutory Benefits
01-2510-5120 Non-Statutory Benefits
01-2510-5130 Clothing Allowance
0'l-2510-5'170 Materials
01-2510-5175 Tools
01-2510-5180 Fuel Clearing
01 -251 0-51 85 Vehicle Repairs-Clearing,Other
01-2510-5210 Utilities
01 -251 0-5240 Advertising
01-2510-5250 Association & Membership Fees
01 -2510-5270 Building Maintenance
01 -2510-527 5 Equipment Maintenance
01 -251 0-5290 Drainage Assessments - Materials
01-2510-5291 Drainage - Wages
01-2510-5300 lnsurance
01-2510-5310 Legal Fees
01-2510-5330 Training & Education
01-2510-5340 Conferences & Seminars
01-2510-5350 Travel
01-2510-5360 Telephone
01-2510-5370 Sundry
01-25í0-5400 Transfers to Reserves
O1-2510-54'lO Transfer to Capital Fund
01-2510-5500 Amortization
01-2510-5505 Amortization - Paved
0'1-2510-5510 Amortization - Unpaved
01-2510-6100 Truck 1 - Salaries & Wages
01-2510-6109 Truck I - Fuel
0l-2510-6110 Truck I - Repairs & Maintenanc
01-2510-6111 Truck 2 - Salaries & Wages
01-2510-6112 Truck 2 - Repairs & Maintenance
01-2510-61 13 Truck 2 - Fuel
01-2510-6120 Truck 4 - Salaries & Wages
01-2510-6129 Truck 4 - Fuel
01-2510-6130 Truck 4 - Repairs & Maintenanc
0'l-2510-6140 Truck 5 - Salaries & Wages
01-2510-6149 Truck 5 - Fuel
188,999.78 47.04 401,757.00
0.00
187,855.68
634.10
350.00
160.00
0.00
0.00
0.00 0.00
49.21 381,757.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 20,000.00
94,327.'t8
28,446.97
47,417.44
2,224.10
4,358.15
0.00
56,278.00
0.00
11,417.76
0.00
260.00
8,009.99
10,727.44
65.00
0.00
45,071.00
0.00
2,228.40
3,703.08
0.00
1,202.35
430.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,M8.49
64.02
349.73
0.00
2,159.19
0.00
2,990.82
566.94
0.00
62.63 150,601 .00
57.93 49,108.00
72.45 65,451.00
74.14 3,000.00
45.88 9,500.00
0.00 3,000.00
53.31 105,57s.00
0.00 5,000.00
53.81 21,218.00
0.00 250.00
104.00 250.00
66.75 12,000.00
268.19 4,000.00
3.25 2,000.00
0.00 0.00
99.99 45,075.00
0.00 500.00
24.76 9,000.00
246.87 1,500.00
0.00 500.00
48.09 2,500.00
43.00 1,000.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 120,000.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
15Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 242 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/20'10 '10:384M
Account Description
2009 YearTotal 2010 YearTo Date
Actual Budget Pct Used Total Budget
01-2510-6150 Truck 5 - Repairs & Maíntenanc
01-2510-6160 Deere Tractor 12 - Wages
01-2510-6169 Deere Tractor 12 -Fuel
01-2510-6170 Deere Tractor l2 - Repairs & Maint
01-2510-6200 GraderG - Wages
01-2510-6209 Grader 6 - Fuel
01-2510-6210 Grader6- Repairs & Mainten
01-2510-6220 Grader 7 - Wages
01-2510-6229 GraderT- Fuel
01-2510-6230 Grader 7 - Repairs & Maintenan
01-2510-6240 Case Loader 13 - Wages
01-2510-6249 Case Loader 13 - Fuel
01-2510-6250 Case Loader l3 - Repairs & Mainte
01-2510-6260 Truck 14 - Wages
01-2510-6269 Truck 14- Fuel
01-2510-6270 Truck'14 - Repairs & Maintena
01-2510-6280 Deere Backhoel0 -Wages
01-2510-6289 Deere Backhoe 10 - Fuel
01-2510-6290 Deere Backhoe 10 - Repairs & Main
01-2510-6300 Tractor & Mower 11 - Wages
01-2510-6309 Tractor & Mower 1'l - Fuel
01-2510-6310 Tractor & Mower 11 - Repairs
01-2510-6320 Truck I - Wages
01-2510-6329 Truck 8 - Fuel
01-2510-6330 Truck 8 - Repairs & Maintenance
01-2510-6340 Bulldozer'15 - Wages
01-2510-6349 Bulldozer 15 - Fuel
0'l-2510-6350 Bulldozer 15 - Repairs & Maintenance
01-25'10-6360 Truck 18 - Wages
0l-2510-6369 Truck 18 - Fuel
01-25'10-6370 Truck 18 - Repairs & Maintenance
01-2510-6380 Truck'17 - Wages
01-2510-6389 Truck 17 - Fuel
01-2510-6390 Truck 17 - Repairs & Maintenance
01-2510-&100 Truck 9 - Wages
01-2510-6409 Truck 9 - Fuel
01-2510-6410 Truck 9 - Repairs & Maintenance
01-2510-6420 Truck 3- Wages
01-25'10-6/.29 Truck 3 - Fuel
0'l-2510-6430 Truck 3- Repairs & Maintenance
01 -2510-6440 Truck 9 - Wages
01-2510-6449 Truck 9 - Fuel
01-2510-6450 Truck9- Repairs & Maintenance
01-25í0-6460 Truck 10 - Wages
01-2510-6470 Truck 10 - Repairs & Maintenance
01-2510-7400 Bridge Maintenance - Wages
01-2510-7410 Bridge Maintenance - Material
01-2510-7450 Culvert Maintenance - Wages
01-2510-7460 Culvert Maintenance - Material
01 -2510-7 500 Weed/Brush/Ditch - Wages
4,269.50
0.00
0.00
117.85
2,069.98
0.00
1,249.96
1,088.34
0.00
595.03
754.49
0.00
720.61
106.70
0.00
90.14
0.00
0.00
2,008.98
3,226.19
0.00
6,220.20
1,U7.79
0.00
8,702.10
320.10
0.00
459.02
449.00
0.00
1,748.98
60.98
0.00
3,560.48
0.00
0.00
775.49
757.57
0.00
6,315.94
812.48
0.00
2,629.58
0.00
598.47
39.64
4,048.00
I,159.35
3,297.65
10,127.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3.96
80.96
11.59
29.98
51.94
'16
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,000.00
5,000.00
10,000.00
I't,000.00
19,500.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 243 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period '1 To Period 7 Ending JUL 3l ,20'10
09/08/2010 l0:384M
2009 Year Total 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
01-2510-7510
01-25'10-7520
01 -251 0-7530
01-2510-7600
01-2510-7610
01-25',t0-7620
01-251G,7630
01-2510-7650
01-2510-7660
o't-2510-7700
01-2510-7710
01-2510-7800
01-2510-7810
o'l-2510-7850
01-25'1G7860
01-2510-7900
0l-2510-7950
01-2510-8000
01-2510-8005
01-2510-8010
5,819.09
2,096.81
2,997.85
6,156.52
18,006.44
5,864.06
50,514.67
5,206.96
18.5'l
3,8't5.48
0.00
6,227.23
13,030.77
42.68
30.76
2,916.02
0.00
91,674.99
0.00
177,424.93
31 .45 18,500.00
20.97 10,000.00
149.89 2,000.00
64.81 9,500.00
87.U 20,s00.00
117.28 5,000.00
140.32 36,000.00
28.93 18,000.00
0.00 0.00
47.69 8,000.00
0.00 4,000.00
69.19 9,000.00
93.08 14,000.00
2.13 2,000.00
0.51 6,000.00
64.80 4,500.00
0.00 4,500.00
111.26 82,400.00
0.00 0.00
55.91 317,357.00
Weed/Brush/Ditch - Material
Gatch Basins - Wages
Catch Basins - Material
Hardtop Maintenance - Wages
Hardtop Maintenance - Material
Loosetop Maintenance - Wages
Loosetop Maintenance - Materials
Grading - Wages
Grading - Material
Dust Control - Wages
Dust Control - Material
Safety Devices - Wages
Safety Devices - Material
Sidewalk Maintenance - Wages
Sidewalk Maintenance - Materia
CN Crossing Safety Devices
Road Names
County Roads - Wages
County - benefits (all)
County Roads - Materials
Total Expense
Dept Excess Revenue Over (Under) Expenditures
785,817.91 63.95 1,228,785.00
(ss6,818.13)72.16 (827,028.00)
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 244 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
Account Description
2009YearTotal 2010 YearTo Date
Actual Budget Pct Used Total Budget
2520 ROADS - WNTER CONTROL
Revenue
01.2520-OOOO ROADS - WINTER CONTROL
01-25204110 Grants & Subsidies
01-25204120 Sundry Revenues
Total Revenue
Expense
0l-252G.5100 Salaries & Wages
01 -2520-51 05 Patrolling/On-call Wages
01-2520-5170 Materials
01 -2520-5280 Equipment Maintenance
01-2520-5370 Sundry
01 -252G'5500 Amortization
01-2520-5520 Service Contract - Ft Burwell
01-2520-5530 Service Contract - Vienna
01-252ù5540 Service Contract - Straff
0'l-2520-5550 Service Contract - Eden
0l-252G'5555 Service Contract - Richmond
01-2520-5560 Service Contract - Sidewalks
Total Expense
Dept Excess Revenue Over (Under) Expenditures
9,917.73 100.18 9,900.00
64,857.50 57.42 112,949.00
(s4,939.77)s3.31 (103,049.00)
0.00
9,917.73
0.00
0.00
100.18
0.00
0.00
9,900.00
0.00
16,285.30
0.00
26,850.51
4,357.69
0.00
0.00
5,010.00
5,310.00
2,266.25
1,690.00
2,694.00
393.75
59.54
0.00
69.21
28.11
0.00
0.00
55.67
106.20
s0.36
56.33
107.76
5.63
27,352.00
0.00
38,797.00
15,500.00
300.00
0.00
9,000.00
5,000.00
4,500.00
3,000.00
2,500.00
7,000.00
Page 18
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 245 of 405
2010.06.04 6.3 9050 MUNICIPALIWOF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31 ,201 0
09/08/2010 10:384M
2009 YearTotal 20'10 YearTo Date
Account Description Actual Budget Pcfr Used Total Budget
2530 HARBOUR & BEAGH MTCE
Expense
0'l -2530-5210 Utilities
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00 0.00
0.00 0.00
0.00 0.00 0.00
0.00
Page 19
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 246 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31 ,20'l 0
09/08/2010 10:384M
Account Description
2009YearTotal 2010YearTo Date
Actual Budget Pcf Used Total Budget
2540 STREET LIGHTS
Revenue
0't-2540-0000 STREET LIGHTS
Total Revenue
Expense
01-2540-5500 Amortization
01-2540-5520 SLA Port Burwell
01-254G.5530 SLA Menna
01 -2540-5540 Sl-A Straffordville
01-2540-5550 SljEden
01-2540-5560 Sl-A Corinth
01-2540-5570 Slá Richmond
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
33,518.10 48,965.00
(33,518.10)68.45 (48,965.00)
(1,304,799.92)63.80 (2,045,295.00)
0.00
0.00
0.00
1 1,890.82
4,035.67
7,329.54
6,416.93
2,013.93
1,831.21
0.00
72.85
65.93
51.32
't04.83
65.81
59.84
0.00
16,322.00
6,12't.00
14,281.00
6,121.00
3,060.00
3,060.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 247 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 YearTotal 2010 YearTo Date
ActualAccount Description BudgetPct Used Total Budget
Category: 3???
3O1O WATER SYSTEM
Revenue
01-3010-OOOO WATER SYSTEM
01-301 0-4010 Water revenues
01-3010-4110 Grants & Subsidies
01-3010-4120 Water Meters
01-30104130 Water Sundry
0'l-3010-4140 Water Connect Chgs Menna
01-3010-4'150 Water penalties
01-3010-41 60 Water Revenues Richmond
01-3010-4190 Contributions ftom Reserves
Total Revenue
Expense
01-3010-5100 Salaries & Wages
01-3010-5105 Richmond Salary & Wages
01-3010-51 10 Statutory Benefits
01-3010-5120 Non-Statutory Benefits
01-3010-5125 Union Dues
01-3010-51 65 Richmond Supplies
0'1-3010-5170 Supplies
01-3010-5175 Tools and Equipment
01-3010-5180 Lab Fees
01-3010-5185 Richmond Lab fees
01-3010-5210 Utilities
01-3010-5215 Richmond utilities
0l-301G5220 Publications
01-3010-5240 Advertising
01-301G5250 Association Fees
01-3010-5260 Auditing Fees
01-3010-5280 System Maintenance
01-3010-5285 Richmond System Maintenance
0'l-3010-5295 Vehicle Maintenance
01-3010-5300 lnsurance
01-3010-5310 Legal Fees
0'1-3010-5320 Truck water distribution
01-3010-5330 Training & Education
01-3010-5335 Licences
01-3010-5340 Conferences & Seminars
01-3010-5350 Travel
0'l-3010-5360 Telephone
01-3010-5365 Richmond telephone
0'l-30'10-5370 Sundry
01-3010-5400 Transfers to Reserves
01-3010-5410 Water Quality Management
01-3010-5450 Service Contract - Secondary System
01-3010-5500 Amortization
01-301 0-551 0 Administrative Overhead
0.00
212,945.34
40,019.68
1,2U.OO
0.00
0.00
3,222.91
8,208.00
0.00
0.00 0.00
43.90 485,084.00
100.05 40,000.00
85.60 1,500.00
0.00 0.00
0.00 5,658.00
4.02 80,249.00
0.00 0.00
0.00 0.00
265,679.93 43.38 612,491.00
36,375.32
0.00
4,581.66
6,374.93
0.00
0.00
523.65
0.00
3,132.00
0.00
1,043.37
206.01
0.00
0.00
418.75
0.00
3,486.84
0.00
179.40
683.00
0.00
604.65
I,303.50
420.00
0.00
0.00
737.29
0.00
0.00
0.00
1,898.05
90,409.00
0.00
0.00
48.53 74,962.00
0.00 0.00
55.58 8,243.00
56.69 11,246.00
0.00 0.00
0.00 0.00
17.46 3,000.00
0.00 1,250.00
41.76 7,500.00
0.00 0.00
52.25 1,997.00
0.00 0.00
0.00 0.00
0.00 204.00
82.11 510.00
0.00 1,734.00
60j2 5,800.00
0.00 0.00
44.85 400.00
98.13 696.00
0.00 0.00
0.00 0.00
s2.14 2,500.00
140.00 300.00
0.00 I,550.00
0.00 0.00
81.92 900.00
0.00 0.00
0.00 102.00
0.00 78,800.00
75.92 2,500.00
38.65 233,940.00
0.00 0.00
0.00 4,896.00
21Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 248 of 405
2010.06.04 6.3 9050 MUNICIPALITYOF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
0910812010 10:38AM
01-3010-5520 Water Supply
0l-301G5580 Writeoffs
01-301 0-5620 Water adjustments
Total Expense
fÞpt Excess Revenue Over (Under) Expenditures
7.87
0.00
0.48
26.17 612,490.00
10,s40,697.00 1.00
22
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 249 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 3l,2010
09/08/2010 10:384M
Account Description
2009YearTotal 2010 YearTo Date
Actual Budget Pct Used Total Budget
3OI5 RICHMOND WATER SYSTEM
Revenue
01-301 5-4160 Richmond Water revenues
Total Revenue
Expense
01-3015-5100 Richmond Water Salary & Wages
01-3015-51 70 Richmond Water Supplies
01-3015-5180 Richmond Water Lab fees
01-30115210 Richmond Water Utilities
01-3015-5280 Richmond Water System Maintenance
01-3015-5320 Truck Richmond
01-3015-5350 Richmond Mileage
01-301 5-5360 Richmond Water Amtelecom
01-301$5520 Richmond Water Supply
Total Expense
Dept Excess Revenue Over (Under) Expenditures
21,434.37
21,434.37
13,718.93
7,715.44 0.00
0.00 0.00
0.00 0.00
7,203.13
'1,857.40
1,953.85
756.77
1,178.98
678.80
90.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
0.00
Page 23
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 250 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
0910812010 10:384M
2009 Year Total 2010 YearTo Date
Ac{ualAccount Description Budget Pct Used Total Budget
3O2O SEWAGE SYSTEM
Revenue
O1.3O2O-OOOO SEWAGE SYSTEM
01-3020-4010 Sewer revenues
01-3020-41 10 Grants & Subsidies
01-3020-4.120 Sundry Revenue
01-30204125 lnvestment lncome - Sewer Fund
01-30204130 Septage receiving Charges
01 -302041 40 Sewer Connection Charges
0l-302G4150 Sewer penalties
01-3020-4190 Contributions from Reserves
Total Revenue
Expense
01-3020-5100 Salaries & Wages
01-3020-51 10 Statutory Benefits
01-3020-5120 Non-Statutory Benefits
01 -3020-5125 Union Dues
01-3020-5130 Clothing Allowance
01-3020-5170 Supplies - Plant
01-3020-5175 Supplies - Collection
01-3020-5180 Lab Fees
01-3020-5190 Chemicals
01-3020-5210 Utilities - Plant
01-3020-5211 Utilities - Collection System
01-3020-5215 Property taxes
0 1 -3020-5240 Advertising
01-3020-5250 Association & Membership Fees
01-302G.5260 Auditing Fees
01 -3020-5270 Building/Plant Maintenance
01 -3020-527 5 Odour Control
01-3020-5280 System Maintenance
01-3020-5285 Equipment Mtce - Plant
01-3020-5290 Grounds Maintenance
01-3020-5295 Vehicle Maintenance
01-3020-5300 Sludge Haulage/Disposal
01-3020-5305 lnsurance
01-3020-5310 Legal Fees
01-3020-5320 Truck Sewer
01-3020-5330 Training & Education
0l-3020-5335 Licences
01 -3020-5340 Conferences & Seminars
01-3020-5350 Travel
0l-3020-5360 Telephone
0'l-3020-5370 Sundry
01-3020-5400 Transfers to Reserves
01-3020-541 0 Transfer to Capital Fund
01-3020-5450 Service Contract - OCWA
0l-3020-5500 Amortization - Treatment
01-3020-5505 Amortization - Collection
279,168.52 48.42 576,525.00
0.00
276,635.92
0.00
0.00
0.00
0.00
0.00
2,532.60
0.00
0.00 0.00
50.25 550,536.00
0.00 0.00
0.00 0.00
0.00 11,500.00
0.00 9,600.00
0.00 0.00
51.80 4,889.00
0.00 0.00
79,099.45
7,890.16
8,578.18
0.00
0.00
1,648.68
492.26
5,187.50
4,389.94
33,221.98
12,902.76
0.00
0.00
75.00
0.00
2,268.97
11,167 .20
7,537.02
4,762.57
597.72
179.36
11,828.25
0.00
0.00
422.56
405.00
75.00
650.00
408.60
2,256.51
0.00
0.00
0.00
0.00
0.00
0.00
56.00 141,250.00
51 .51 I 5,319.00
41.07 20,889.00
0.00 0.00
0.00 750.00
7't.68 2,300.00
54.70 900.00
63.26 8,200.00
67.54 6,500.00
54.U 60,577.00
48.65 26,523.00
0.00 4,631.00
0.00 200.00
53.57 140.00
0.00 1,800.00
23.88 9,500.00
44.67 25,000.00
50.25 15,000.00
39.69 12,000.00
24.91 2,400.00
29.89 600.00
67.59 17,500.00
0.00 5,834.00
0.00 0.00
0.00 0.00
17.61 2,300.00
33.33 225.00
26.00 2,500.00
24035 170.00
68.38 3,300.00
0.00 1 10.00
0.00 181,907.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
24Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 251 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31 ,201 0
09/08/2010 10:384M
01-3020-551 0 Administrative Overhead
01-3020-5580 Writeoffs
01-3020-5620 Adjustments
Total Expense
Dept Excess Revenue Over (Under) Expendítures
196,044.67 576,525.00
83,123.8s
0.00
0.00
0.00
0.00 I200.00
0.00 0.00
0.00 0.00
25
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 252 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31 ,201 0
09/08/2010 10:38AM
Account Description
2009 YearTotal 2010 YearTo Date
Actual Budget Pct Used Total Budget
3O3O WASTE DISPOSAL
Revenue
01-3030-0000 wAsTE DtsPosAL
01-3030-4í l0 Grants & Subsidies
0'1-3030-4120 Sundry
Total Revenue
Expense
01-303G5100 Salaries & Wages
01-3030-5240 Advertising
01-3030-5450 Service Contract - Waste Dispo
01 -3030-5455 Recyding Service Contract
01-3030-5460 Large ltem/Hazardous Waste Day
01-3030-7900 Additional Garbage Bins
Total Expense
Dept Excess Revenue Over (Under) Expenditures
37,085.19 82.41 45,000.00
227,777.44 449,825.00
(190,692.25)47.10 (404,825.00)
0.00
37,085.19
0.00
0.00 0.00
92.71 40,000.00
0.00 5,000.00
0.00
245.04
140,866.53
77,546.44
I,119.43
0.00
0.00 3,183.00
81.68 300.00
54.67 257,650.00
48.36 160,366.00
32.19 28,326.00
0.00 0.00
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 253 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31 ,201 0
09/08/20'10 10:384M
2009 YearTotal 2010 Year To Date
ActualAccount Description Budget Pct Used Total Budget
35IO HEALTH SERVICES
Revenue
01-35I0-OOOO HEALTH SERVICES
01-35104110 Grants & Subsidies
01-35104180 Donations
01-35104190 Contributions from Reserves
Total Revenue
Expense
01-3510-5100 Salaríes & Wages
01-3510-51 10 Stratutory Benefits
01 -351 0-51 20 Non-Statutory Benefits
01-3510-5170 Supplies
01-3510-5210 Utilities
01-3510-5270 Building Maintenance
01-3510-5290 Grounds Maintenance
01-3510-5300 lnsurance
01-3510-5350 Travel
01-3510-5370 Sundry
01-3510-5375 Long Term Debt Principal
01-3510-5380 Long Term Debt lnterest
01-35'10-5400 Transfers to Reserves
01-3510-5450 Health Needs
01-3510-5500 Amortization
01-3510-5590 Grants
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
5,675.56 58.55 9,694.00
(5,675.56)58.55 (9,694.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000 0.00
0.00
0.00
4.73
0.00
2,132.61
875.00
817.22
1,846.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50.25
43.75
I't.72
99.78
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
4,2M.00
2,000.00
I,000.00
1,850.00
0.00
600.00
0.00
0.00
0.00
0.00
0.00
0.00
Page 27
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 254 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/2010 10:38AM
Account Description
2009 Year Total 20.10 Year To Date
Actual Budget Pc{ Used Total Budget
3520 CEMETERIES
Revenue
01-3520-0000 CEMETERIES
01-35204'120 Sundry Revenue
Total Revenue
Expense
01-352G5290 Grounds Maintenance
01-3520-5370 Sundry/lnterest
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
250.00
0.00
0.00
0.00
0.00
250.00 0.00 0.00
6,350.00
0.00
43.79 14,500.00
0.00 2,000.00
6,350.00 16.500.00
(6,100.00)36.97 (16,500.00)
(6,221.55)1.44 (43r,0r8.00)
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 255 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
Account Description
2009 YearTotal 2010YearTo Date
Actual Budget Pct Used Total Budget
Category: 4???
4OI O GENERAL ASSISTANCE
Revenue
01-4010-OOOO GENERAL ASSISTANCE
01-4010-41 90 Contributions from Reserves
Total Revenue
Expense
014010-5590 General Assistance Grants
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
0.00
0.00
0.00
0.00
0.00
0.00
200.00 1.77 11,275.00
1 .77 11,275.00
(200.00)177 (11,275.00)
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 256 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31 ,20'10
0910812010 10:384M
2009 Year Total 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
4510 PARKS & RECREATION
Revenue
O1451O.OOOO PARKS & RECREATION
014510-4110 Grants & Subsidies
014510-4120 Sundry
0145104180 Special Events
0'145104185 Transfer from Capital Fund
01-4510-4190 Contributions from Reserves
Total Revenue
Expense
014510-5100 Salaries & Wages
01-4510-5102 Allocation of Wages
0145í0-5105 Wages - Festival Support
014510-51 10 Statutory Benefits
014510-5170 Supplies
014510-5210 Utilities
01451G.5215 Utilities - Eden School
01 4510-5240 Advertising
014510-5270 Building Maintenance
01 4510-5280 Equipment Maintenance
0'145'10-5290 Grounds Maintenance
01-4510-5295 Trail
014510-5300 lnsurance
014510-5360 Telephone
01-4510-5370 Sundry
014510-5375 Long Term Debt Principal
01-4510-5380 Long Term Debt lnterest
014510-5400 Transfers to Reserves
01-4510-5500 Amortization
014510-5590 General Assistance
014510-5600 Canada Day
01-4510-5610 East Elgin Millenium Events
014510-5615 Vienna 150 Celebrations
01-4510-5620 Special Events - Other
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,000.00 38.46 2,600.00
33,001.98 58,296.00
(32,001.e8)s7.46 (5s,696.00)
0.00
0.00
1,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,600.00
0.00
0.00
0.00
0.00
13,884.73
0.00
0.00
0.00
0.00
2,094.20
0.00
0.00
0.00
1,391.42
5,277.37
0.00
9,557.00
0.00
23.73
0.00
0.00
0.00
0.00
0.00
773.53
0.00
0.00
0.00
61.85 22,M9.00
0.00 0.00
0.00 0.00
0.00 4,112.00
0.00 500.00
65.79 3,183.00
0.00 0.00
0.00 100.00
0.00 1,000.00
278.28 500.00
35.68 14,792.00
0.00 0.00
99.97 9,560.00
0.00 0.00
4.75 500.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 500.00
70.32 1,100.00
0.00 0.00
0.00 0.00
0.00 0.00
56 61
Page 30
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 257 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 Year Total
Account Description Budget Pct Used Total Budget
4520 COM MUN ITY CENTRE.STRAFF
Revenue
01.452O.OOOO COMMUNITY CENTRE-STRAFF
0145204110 Grants & Subsidies
0145204120 Sundry Revenue
0145204130 Rentals
0145204140 Mix
0145204180 Donations
0145204190 Contributions from Reserves
Total Revenue
Expense
01-4520-5100 Salaries & Wages
014520-5110 Statutory Benefits
014520-5170 Supplies
014520-52'10 Utilities
0 1 4520-5240 Advertisin g
01 4520-527 0 Building Maintenance
014520-5280 Equipment Maintenance
01 4520-5290 Grounds Maintenance
01-4520-5300 lnsurance
014520-5360 Telephone
01-4520-5370 Sundry
01-4520-5450 Service Contract
0'14520-5500 Amortízation
Total Expense
Dept Excess Revenue Over (Under) Expenditures
8,431.00
50,484.95 74.77 67,518.00
(42,053.95)79.32 (53,018.00)
0.00
0.00
0.00
8,431.00
0.00
0.00
0.00
0.00
0.00
0.00
67.45
0.00
0.00
0.00
0.00
0.00
0.00
12,500.00
2,000.00
0.00
0.00
58.14 14,500.00
6,282.15
373.M
1,402.34
11,424.46
0.00
'10,573.48
4,343.82
4,218.12
4,4U.00
274.29
38s.85
6,723.00
0.00
56.01
42.39
56.09
52.82
0.00
320.41
144.79
76.69
99.98
137.15
42.87
48.35
0.00
11,217 .OO
88r.00
2,500.00
21,630.00
0.00
3,300.00
3,000.00
5,500.00
4,485.00
200.00
900.00
13,905.00
0.00
Page 31
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 258 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 Year Total 2010 YearTo Date
ActualAcçount Description Budget Pct Used Total Budget
4530 COMMUNITY CENTRE-VIENNA
Revenue
014530-OOOO COMMUNITY CENTRE.VIENNA
0145304120 Sundry Revenue
01-4530-4130 Rentals
01'4530-4140 Mix
014530-4180 Donations
01-45304190 Contributions ftom Reserves
Total Revenue
Expense
0l-4530-5100 Management Contract
014530-51 10 Statutory Benefits
014530-5170 Supplies
01-4530-5210 Utilities
01-4530-5240 Advertising
014530-5270 Building Maintenance
014530-5280 Equipment Maintenance
01-4530-5290 Grounds Maintenance
01-4530-5300 lnsurance
014530-5360 Telephone
014530-5370 Sundry
01-4530-5450 ServiceConbact
01-4530-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
6,495.00 61.86 10,500.00
24,195.52 46.90 51,588.00
(17,700.52)43.08 (41,088.00)
0.00
0.00
6,495.00
0.00
0.00
0.00
0.00
0.00
6l.86
0.00
0.00
0.00
0.00
0.00
10,500.00
0.00
0.00
0.00
4,749.96
0.00
772.34
3,78't.68
0.00
1,124.68
1,320.56
3,693.76
4,4U.OO
282.42
214.62
3,771.50
0.00
46.27
0.00
77.23
28.24
0.00
24.45
44.02
105.54
99.98
29.42
42.92
38.14
0.00
10,265.00
0.00
1,000.00
13,390.00
0.00
4,600.00
3,000.00
3,500.00
4,485.00
960.00
500.00
9,888.00
0.00
Page 32
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 259 of 405
2010.0ô.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31 ,2010
09/08/2010 10:384M
2009 Year Total 201 0 Year To Date
ActualAccount Description Budget Pct Used Totrl Budget
4535 EDEN COMMUNITY CENTRE
Revenue
01 -4535.4.120 Sundry Revenue
0'1-4535-4130 Rentals
0145354180 Donations
Total Revenue
Expense
01 -4535-51 80 Equipment Maintenance
01453S5210 Utilities
01 4535-527 0 Building Maintenance
01-4535-5280 Equipment Maintenance
0'14535-5290 Grounds Maintenance
01-453t5300 lnsurance
01-4535-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00 7,896.00
3,081.68 22.09 13,951.00
(3,081.68)50.89 (6,055.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7,896.00
0.00
0.00
0.00
539.68
0.00
0.00
490.00
2,052.00
0.00
0.00 0.00
7.83 6,896.00
0.00 1,000.00
0.00 2,000.00
24.50 2,000.00
99.85 2,055.00
0.00 0.00
Page 33
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 260 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 YearTotal
Account Description Budget Pct Used Total Budget
4540 LIBR.ARIES
Revenue
01-4540-0000 L|BRAR|ES
01'454G4130 Lease Revenues
0'l-4540-4190 Contributions from Reserves
Total Revenue
Expense
014540-52'10 Utilities
01 4540-527 0 Building Maintenance
01-4540-5290 Grounds Maintenance
01-4540-5300 lnsurance
01-4540-5400 Transfer to Reserves
01-4540-5500 Amortízation
014540-5600 Do not use - Straff Utilities
014540-5605 Do not use - Straff Well Treatment
0'l-4540-5610 Do not use - Straff Building Mainte
01-4540-5620 Do not use - Straff Grounds Mainten
014540-5630 Do not use - Straff lnsurancæ
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
0.00
0.00
0.00 0.00
0.00 59,807.00
0.00 0.00
0.00 0.00 59,807.00
3,728.26
4,166.06
831.47
2,177.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
31.95 1 r,670.00
53.76 7,750.00
33.26 2,500.00
100.00 2,177.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
'10,902.79 45.25 24,097.00
(10,s02.79)(30.53)35,710.00
Page 34
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 261 of 405
20r0.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 YearTotal 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
¡1550 MUSEUMS BAYHAM
Revenue
01455O.OOOO MUSEUMS BAYHAM
01-455H110 Grants & Subsidies
0145504120 Sundry
0'145504130 Admissions
01-45504170 Children's Programs
0l-45504180 Fundraising
01-4550-4185 Donations
01-45504190 Contributions ftom Reserves
Total Revenue
Expense
0'14550-5100 Salaries & Wages
014550-51 10 Statutory Benefits
01 -4550-51 20 Non-Statutory Benefits
014550-5170 Supplies
014550-5180 Fundraising expense
01-4550-5190 Children's Programs
014550-5200 Building Renovations
01-4550-5210 Utilities
014550-5240 Advertising
01-4550-5245 Marketing
014550-5250 Memberships (EON)
01-4550-5270 Building Maintenance
01-4550-5280 Equipment Maintenance
0'l-4550-5290 Grounds Maintenance
014550-5300 lnsurance
014550-5340 Conferences & Seminars
01-4550-5350 Travel
01-455G5360 Telephone
0l'4550-5370 Sundry
01-4550-5400 Transfer to Reserves
01 -4550-5450 Contracted Services
0l-4550-5500 Amortization
01 -4550-5600 Special Projec{
014550-5605 Speciaf Project - Wages
014550-5610 Special Events
Total Expense
Dept Excess Revenue Over (Under) Expenditures
15,231.U 50.10 30,400.00
47,587.62 98,707.00
(32,35s.78)47.37 (68,307.00)
0.00
9,600.34
136.66
1,658.00
132.00
3,331.00
373.84
0.00
0.00
106.67
34.17
20.73
26.40
M.41
37.38
0.00
0.00
9,000.00
400.00
8,000.00
500.00
7,500.00
1,000.00
4,000.00
21 ,831.98
1,853.07
0.00
81.96
2,754.69
0.00
0.00
5,304.68
2,782.77
0.00
100.00
5,786.46
293.80
2,212.90
2,625.00
0.00
0.00
'1,354.37
569.66
0.00
0.00
0.00
36.28
0.00
0.00
55.66
46.2'l
0.00
4.10
68.87
0.00
0.00
46.13
92.76
0.00
18.18
77.15
14.69
55.32
100.00
0.00
0.00
90.29
28.48
0.00
0.00
0.00
0.00
0.00
0.00
39,222.00
4,010.00
0.00
2,000.00
4,000.00
500.00
0.00
11,500.00
3,000.00
3,000.00
550.00
7,500.00
2,000.00
4,000.00
2,625.00
400.00
400.00
1,500.00
2,000.00
4,500.00
5,000.00
0.00
0.00
0.00
r,000.00
48.21
Page 35
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 262 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31 ,2010
09/08/20'10 10:384M
2009 YearTotal 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
4560 MUSEUM. PORT BURWELL
Revenue
01-4560-0000 DO NOT USE THIS DEPARTMENT
01-4560-4110 Grants & Subsidies
014560-4130 Admissions
0'14560-4't80 Fundraising/Donat¡ons
Total Revenue
Expense
01-4560-5100 Salaries & Wages
0'14560-51 10 Statutory Benefits
014560-5120 Non-Statutory Benefits
01-456G.5170 Supplies
014560-5200 Building Renovations
014560-5210 Utilities
01-4560-5240 Advertising
01-4560-5250 Memberships (EON)
014560-5270 Building Maintenance
01-4560-5280 Equipment Maintenance
01-4560-5290 Grounds Maintenance
01-4560-5300 lnsurance
01-4560-5350 Travel
014560-5360 Telephone
01-4560-5370 Sundry
01'4560-5400 Transfer to Reserve
01-4560-5600 Special Events
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
(67.20)0.00
(138,363.90)69.28 (199,729.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000 0.00
0.00
0.00
0.00
0.00
67.20
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
67.20 0.00 0.00
0.00
Page 36
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 263 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 YearTotal 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
Category: 5???
5O1O PlåNNING & DEVELOPMENT
Revenue
01-5010-OOOO PLANNING & DEVELOPMENT
01-501041 10 Grants & Subsidies
01-5010-4120 Sundry Revenue
01-50104130 Zoning Certificates
01-501 0'4140 Zoning Charges
01-5010-4150 OPAFees
01-50104160 Minor Variance Fees
01-5010-4170 Site Plan Fees
01-50104180 Plan of Subdivision Fees
0l -501041 90 Development Agreement Fees
Total Revenue
Expense
01-5010-5100 Salaries & Wages
01-5010-51 I 0 Statutory Benefits
01-501 0-5120 Non-Statutory Benefits
01-5010-5'170 Supplies
01-5010-5240 Advertising
01-5010-5250 Association & Membership Fees
01-5010-5310 Legal Fees
01-5010-5320 Postage & Courier
01 -501 0-5340 Conferences & Seminars
01-5010-5350 Travel
01-5010-5360 Telephone
01-5010-5370 Sundry
01-5010-5440 Land Regishation Fees
01-50'10-5450 Consulting Fees
01-5010-5600 Economic Development & Tourism
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
0.00
30.00
910.00
14,000.00
0.00
6,000.00
4,000.00
19,523.22
0.00
0.00 0.00
0.00 0.00
0.00 0.00
36.40 2,500.00
140.00 10,000.00
0.00 2,000.00
300.00 2,000.00
133.33 3,000.00
650.77 3,000.00
0.00 500.00
44,463.22 193.32 23,000.00
24,827.'t8
2,469.69
4,601.18
0.00
1,359.61
0.00
36.50
0.00
0.00
146.25
0.00
0.00
0.00
10,870.00
0.00
44.17
40.94
55.94
0.00
30.21
0.00
1.22
0.00
0.00
73.13
0.00
0.00
0.00
47.26
0.00
56,202.00
6,032.00
8,225.00
400.00
4,500.00
340.00
3,000.00
200.00
400.00
200.00
0.00
200.00
0.00
23,000.00
0.00
44,310.41 43.15 102,699.00
152.81 (0.19) (79,6ee.00)
Page
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 264 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 201 0 - From Period I To Period 7 Ending JUL 31 ,2010
09/08/2010 10:384M
2009 Year Total 20'10 YearTo Date
ActualAccount Description BudgetPct Used Total Budget
5012 BUSINESS & COMMERCE
Revenue
01-5012-0000 BUSTNESS & COMMERCE
01-50124110 Grants & Subsidies
01-50'124170 Lease Revenues
Total Revenue
Expense
01-5012-5100 Salaries & Wages
01-5012-5210 Utilities
01 -501 2-5240 Advertisin g
01 -5012-527 0 Beautifi cation
01-5012-5290 Grounds Maintenance
01 -501 2-5340 Conferences & Seminars
01-5012-5370 Sundry
01-5012-5400 Transfers to Reserves
0l-5012-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,393.50 72.53 3,300.00
(2,393.50)88.65 (2,700.00)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
600.00
0.00 0.00 600.00
0.00
0.00
148.92
2,2M.58
0.00
0.00
0.00
0.00
0.00
0.00
0.00
74.46
87.17
0.00
0.00
0.00
0.00
0.00
525.00
0.00
200.00
2,575.00
0.00
0.00
0.00
0.00
0.00
Page 38
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 265 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period 1 To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 YearTotal 2010 Year To Date
ActualAccount Desøiption Budget Pct Used Total Budget
5015 TOURISM & MARKET¡NG
Revenue
O1-5O15.OOOO TOURISM & MARKETING
01-501541 10 Grants & Subsidies
01-50154120 Sundry Revenues
01-50154170 Lease Revenues
01-501$41 90 Transfer from Reserves
Total Revenue
Expense
01-5015-5100 Salaries & Wages
01-501 5-51 1 0 Statutory Benefits
01-501$5210 Utilities
01-501 5-521 5 lnterpretive Centre Operations
01-5015-5230 Brochures
01-5015-5240 Advertising
01-5015-5245 Promotional ltems
01-501 5-5250 Associations & Memberships
01-5015-5260 Festivals
01-5015-5270 Beautífication
01-5015-5290 Beach Maintenance
01-501S5340 Conferences & Seminars
01-5015-5350 Travel
01-5015-5370 Sundry
01-501S5500 Amortization
01-501+5600 Special Projects
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,705.00 39.00 9,500.00
23,766.58 53,606.00
(20,061.58)45.48 (44,106.00)
0.00
0.00
2,505.00
1,200.00
0.00
0.00
0.00
0.00
40.00
0.00
0.00
6,500.00
0.00
3,000.00
0.00
12,493.63
279.83
't ,53't.79
355.62
2,076.U
5,030.57
0.00
505.00
304.00
0.00
789.30
0.00
0.00
0.00
0.00
400.00
99.81
0.00
21.45
11.11
49.45
59.89
0.00
106.77
5.07
0.00
9.40
0.00
0.00
0.00
0.00
24.62
12,5't8.00
0.00
7,140.00
3,200.00
4,200.00
8,400.00
500.00
473.00
6,000.00
650.00
8,400.00
250.00
0.00
250.00
0.00
'1,ô25.00
M.34
Page 39
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 266 of 405
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2010 - From Period I To Period 7 Ending JUL 31,2010
09/08/2010 10:384M
2009 Year Total 2010 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
5O2O ENV¡RONMENTAL SERVICES
Revenue
01.5O2O-OOOO ENVIRONMENTAL SERVICES
01-5020-41 10 Grants & Subsidies
01-5020-4130 Municipal Drain Charges
01-50204140 Tile Drain Charges
Total Revenue
Expense
01-5020-5100 Salaries & Wages
01-5020-5102 Richmond Water - Wages
01-502G'5'l 10 Statutory Benefìts
01-5020-5120 Non-Statutory Benefits
01-5020-5170 Supplies/Stock
01-5020-5260 Professional Services
01-5020-5270 Water Sampling
01 -5020-527 5 Water Quality Management
01-5020-5290 Drain Maintenance
01-5020-5320 truck water sampling
01-5020-5370 Sundry
01-5020-5375 Municipal Drain Debt Charges
01-5020-5380 Tile Drain Debt Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
7,281.63 68.67 r 0,604.00
15,371.09 53.50 28,732.00
(8,089.46)44.62 (18,128.00)
0.00
7,281.63
0.00
0.00
0.00 0.00
145.63 5,000.00
0.00 0.00
0.00 5.604.00
4,408.54
2,1 19.90
457.39
1 ,1 13.31
0.00
0.00
1,459.15
0.00
0.00
209.29
0.00
0.00
5,603.51
30.22 14,586.00
0.00 0.00
28.52 1,604.00
50.88 2,188.00
0.00 750.00
0.00 I,000.00
48.æ 3,000.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
99.99 5,604.00
Page 40
Staff Report F2010-05 regarding Financial Report for the period
ending July 31, 2010.
Page 267 of 405
Page 268 of 405
CORPORÄTION OF THE MT'NICIPALITY OF BAYHAM
STAF'F REPORT
TO: Mayor & Members of Council
FROM: Denis Duguay, Treasurer
SUBJECT: Water Financial Plan
DATE: August 12,2010
FILE: F 03
NUMBER: F2010-06
Background Comments
Please find attached a water financial plan in accordance with the mandatory reporting
formats for water systøns as detailed in O.Reg.453l07 as required by the Safe Drinking
Water Act, 2002, for council's approval.
Recommendations:
That Staff Report F2010-06 regarding W'ater Ontarío regulatíon 453/07
Fínancìal Plan be receíved-
Respectfully submitted,Reviewed by,
Kyle Kruger, Administrator
Encl.
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
Page 269 of 405
Øttffitglt
MUNICIPALITY OF BAYHAM ECONOMISTS LTD.
WATER
ONTARIO REGULATION 453107
FINANCIAL PLAN
LICENCE #061-010
AUGUST 9, 2O1O
4304 Mllage Centre Court
Mís'¡tsðuga. Ontario
Canada L4Z 152
Phone: F05)272€600
Far (905)272-3602
e-rnail: info@u¿atson-econ.(¿
Ø Plannt4g for Srowth
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
Page 270 of 405
2-1
2-2
3-1
3-1
3-1
3-2
3-4
3-4
3-6
3.
1.
2.
5.
6.
CONTENTS
¡NTRODUCTION
1.1 Study Purpose1.2 Background
1.2.1 Finandal Plans Defined
1.2.2Financial Plan Requirements - New System
1.2.3 Financial Plan Requirements - Existing System
1.2.4 Financial Plan Requirements - General
1.2.5 Public Sector Accounting Board (PSAB) Requirements
SUSTAINABLE FINANCIAL PLANNING
2.1 lntroduction2.2 2010 Water Forecast Update
APPROACH
3.1 lntroduction3.2 Conversion Process
3.2.1 Calculate Tangible Capital Asset Balances
3.2.2 Convert Statement of Operations
3.2.3 Convert Statement of Financial Position
3.2.4 Convert Statements of Cash Flow and Change in Net Financial
Assets/Debt
3.2.5 VerÍfication and Note Preparation
FINANCIAL PLAN
4.1 lntroductíon4.2 Water Financial Plan
4.2.1 Statement of Financial Position
4.2.2 Statement of Operations
4.2.3 Statement of Change in Net Assets/Debt
4.2.4 Statements of Change in Cash Flow
PROCESS FOR FINANCIAL PLAN APPROVAL AND
SUBMISSION TO THE PROVINCE
RECOMMENDATIONS
Page
1-1
1-1
1-2
1-3
1-3
14
1-5
4-1
4-'l
4-1
4-2
4-3
4-3
5-1
6-1
4.
APPENDICES
A 2O1O WATER FORECAST UPDATE. SUMMARYTABLES A-1
Watson & Associates Economists Lld,
H:lBayhaml20lî OReg 453 0ABayham O Reg 453 07 Reporl.doc
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
Page 271 of 405
1. INTRODUCTION
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
Page 272 of 405
1-1
1.INTRODUCTION
1.'l Studv Purpose
Watson & Associates Economists Ltd. (Watson) was retained by the Municipality of Bayham
(the Municipality) to prepare a water financial plan as part of the five submission requirements
for the purposes of obtaining a municipal drinking water license as per the Safe Drinking Water
Act, 2002. ln general, a financial plan requires an in-depth analysis of capital and operating
needs, a review of current and future demand versus supply, and consideration of available
funding sources. This detailed financial planning and forecasting in regards to the Municipality's
water system was completed and documented by Watson as part of this Financial Plan. The
objective of the report provided herein is to convert the findings into the prescribed reporting
requirements for a financial plan as defìned by Ontario Regulation 453107 (O.Reg. 453107).
1.2 Backqround
The Safe Drinking Water Act (SDWA) was passed in December,2002 in order to address some
of the recommendations made by the Walkerton lnquiry Part ll report. One of the main
requirements of the Act is the mandatory licensing of municipal water providers. Section 31 (1)
specifically states,
"No person shall,
a) establish a new municipal drinking water system or replace or carry out an
alteration to a municipal drinking water system except under the authority of and
in accordance with an approval under this Part or a drinking water works permit;
or
b) use or operate a municipal drinking water system that was established before or
after this section comes into force except under the authority of and in
accordance with an approval under this Part or municipal drinking water licence"
ln order to become licensed, a municipality must satisfy five key requirements as per section 44
(1):
Watson & Associafes Economlsls Ltd
H:lBayhaml20l0 OReg 453 OTlBayham O Reg 453 07 Repoft.doc
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
Page 273 of 405
1-2
1. Obtain a drinking water works permít.
2. Acceptance of the operational plan for the system based on the Drinking Water
Quality Management Standard.
3. Accreditation of the Operating Authority.
4. Prepare and provide a financial plan.
5. Obtain permit to take water.
The preparation of a financial plan is a key requirement for licensing and as such, must be
undertaken by allwater providers.
1.2.1 Financial Plan Defíned
Section 30 (1) of the SDWA provides the following definition of financial plans:
"financial plans" means,
(a) financial plans that satisfy the requirements of subsection (2), but only if,
(i) Bill 175 (Sustainable Water and Sewage Systems Acf, 2002, introduced on
September 23,2002) receives Royal Assent, and
(ii) sections 3 and 9 of Bill 175 (Sustainable Water and Sewage Systems Act,2002) are
in force, or
(b) financial plans that satisfy the requirements prescribed by the Minister, in any other
æse.2002, c. 32, s. 30 (1).
As of time of writing, the Sustainable Water and Sewage Systems Acf., 2002 (SWSSA) cited
above is not yet in force however, the standards that it directs will underpin the specific
requirements of s.30 (1) part b as they are outlined in O.Reg. 453107 and which will be
examined in detail below.
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1.2.2 Financial Plan Requiremenfs - New Sysfem
O.Reg. 453107 provides the following parameters with regards to s.30 (1) part b of the SDWA
for new water systems:
. Financial plans must be approved by Council resolution (or goveming body) indicating
that the drinking water system is fìnancially viable;
o Financial plans must include a statement that the financial impacts have been
considered and apply for a minimum six year period (commencing when the system fìrst
serves the public);
. Financial plans must include detail regarding proposed or projected financial operations
itemized by total revenues, total expenses, annual surplus/deficit and accumulated
surplus/deficit (i.e. the components of a "Statement of Operations" as per Public Sector
Accounting Board (PSAB)) for each year in which the financial plans apply;
o Financial plans applicable to two or more solely-owned drinking water systems can be
prepared as if they are for one drinking water system.
. Financial plans are to be made available to the public upon request and at no charge;
. lf a website is maintained, financial plans are to be made available to the public through
publication on the Intemet at no charge;
o Notice of the availability of the financial plans is to be given to the public, and
. Financial plan is to be submitted to the Ministry of MunicipalAffairs and Housing.
1.2.3 Financial Plan Requiremenfs- Existing Sysfem
O.Reg. 453107 also provides details with regards to s.30 (1) part b of the SDWA Íor existino
water systems. The requirements for existing systems are summarized as follows:
. Financial plans must be approved by Council resolution (or governing body);
o Financial plans must include a statement that the financial impacts have been
considered and apply for a minimum six year period (commencing when the system first
serves the public);
o Financial plans must include detail regarding proposed or projected financial operations
itemized by total revenues, total expenses, annual surplus/deficit and accumulated
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surplus/def¡cit (i.e. the components of a "Statement of Operations" as per the PSAB) for
each year in which the financial plans apply;
Financial plans must present financial position itemized by total financial assets, total
liabilities, net debt, non-financial assets, and tangible capital assets (i.e. the components
of a "Statement of Financial Position" as per PSAB) for each year in which the financial
plans apply; and
Gross cash receipts/payments itemized by operating transactions, capital transactions,
investing transactions and financial transactíons (i.e. the components of a "Statement of
Cash Flow" as per PSAB) for each year in which the financial plans apply.
Financial plans applicable to two or more solely-owned drinking water systems can be
prepared as if they are for one drinking water system.
Financial plans are to be made available to the public upon request and at no charge;
lf a website is maintained, financial plans are to be made available to the public through
publication on the lntemet at no charge;
Notice of the availability of the financíal plans is to be given to the public; and
Financial plan is to be submitted to the Ministry of Municipal Affairs and Housing.
1.2.4 Financial Plan RequÍremenfs - General
Given that the legislation falls under the SDWA, a financial plan is mandatory for water systems
and encouraoed for wastewater systems. The financial plans shall be for a period of at least six
years but longer planning horizons are encouraged. The financial plan is to be completed and
approved by the later of July 1 ,2010 and the date that is six months after the first license is
issued. Financial plans may be amended and additional information beyond what is prescribed
can be included if deemed necessary.
Where a licence has been issued, the financial plan must contain on the front page, the
appropriate financial plan number as set out in Schedule A of the Municipal Drinking Water
Licence document.
a
a
a
a
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1.2.5 Public SecforAccounting Board (PSAB) Requirements
The components of the financial plans indicated by the regulation are consistent with the
requirements forfinancial statement presentation as set out in section PS1200 of the Canadian
lnstitute of Chartered Accountants (CICA) Public Sector Accounting Handbook:
"Financial sfafemenfs should include a Statement of Financial Position, a
Statement of Operations, a Statement of Change in Net Debt, and a Statement
of Cash Flow."
Both the Statement of Financial Position and the Statement of Operations were required for
financial reporting purposes in recent reporting years. However, the format has changed to
conform to the new requirements of PS1200 and PS3150 (see Figures 1-1 and 1-2). For
example, the financial statements are to be reported on a full accrual accounting basis for 2009
and future years. The accrual accounting method recognízes revenues and expenses in the
same period as the activities that give rise to them regardless of when they are actually paid for.
Since an exchange of cash is not necessary to report a financial transaction, the accrual method
is meant to provide a more accurate picture of a municipality's financial position. Historically,
municipalities have reported their financial results on a modified cash basis of accounting
whereby revenues and expenses are recognized when cash is paid or received and only certain
accrual-type items such as payables and receivables are recognized at year-end. The
difference between the methods is in the timing of when transactions are reported. This timing
difference has impacted the presentation of the statements in that various accounts have been
added or deleted in order to properly report the transactions.
Moreover, effective for the 2009 fiscal year, municipalities are required to report additional
information relating to the accounting treatment of tangible capital assets as indicated by the
new requirements under section PS3150. Pre-2009, the costs to acquire, develop and/or
construct capital assets were expensed in the year in which they occur. Going forward, tangible
capital assets will be capitalized so as to create an inventory of the assets owned and to
account for their ability to provide future benefits. The reporting of tangible capital assets
requires further changes to the format of existing financial statements. From a financial
planning perspective, this change is significant for water and wastewater assets as they
represent a significant portion of the Municipality's infrastructure.
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The Statement of Cash Flow and the Statement of Change in Net Financial Assets/Debt (which
is a new statement) are required statements going forward. The Statement of Change in Net
Financial Assets/Debt reports on whether enough revenue was generated in a period to cover
the expenses in the period and whether sufficient resources have been generated to support
cunent and future activities (see Figure 1-3). The Statement of Cash Flow reports on how
activities were financed for a given period which provides a measure of the changes in cash for
that period (see Figure l4).
It should be noted that the Statement of Reserves and Reserve Funds and the Statement of
Gapital, as used by municipalities pre-2009, have now been eliminated by the new reporting
format. The balances and transactions that make up these two statements have been
transferred to either the Statement of Operations or the Statement of Financial Positíon
depending on the nature ofthe account.
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FIGURE 1.1
STATEMENT OF FINANCIAL POSITION
oLD FORMAT (PRE-2oos)NEWFORMAT
Assets
Financial Æsets
Cash
Accounts Receivable
lnvestments
lnventory for resale
Other Assets
l-otal Financial Æsets
Non-Financial AsseG
lnventory of Supplies
Prenaid Fxoenses
Total lllon-Financial Assets
Liabilities
Accounts Payable & Accrued Liabilities
)ebt (Principalonly)
)ther (DC Reserves-Deferred Revenue)
lotal Liabilities
{ET ASSETS
Municipal Position
=und Balances
Current Fund
Capital Fund
Reserves and Reserve Funds
Amounts to be Recovered
From Future Revenues
From Reserves & Reserve Funds
rOTAL M U NICIPAL POSITION
Financial Assets
Cash
Accounts Receivable
lnvestments
lnventory for resale
Other Assets
fotal Financial Assets
-iabilities
bcounts Payable & Accrued Liabilities
)ebt (Principalonly)
)ther (DC Reserves-Deferred Revenue)
l'otal Liabilities
NET FINANCIAL ASSETS/(DEBT)
Non-Financial Assets
l-angible Capital Assets
nventory of Supplies
treoaid Exnenses
fotal l.lon-Financial Assets
ACCUM U I.AT ED SU RPLU S/(DEFICITI
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FIGURE 1-2
STATEMENT OF OPERATIONS
oLD FORMAT (PRE-2ooe)NEWFORMAT
Revenues
Base Charge Revenue
Rate Based Revenue
Transfers from Reserves
Other Revenue
[otal Revenues
Exoenditures
Operating Expenses
Capital
fotal Exoenditures
Net Revenues for the year
ncrease (decrease) in amounts to be recovered
Chanqe in fund balances
Revenue
Base Charge Revenue
Rate Based Revenue
Earned DC Revenue
ôlhar Revenre
lotal Revenue
Exoenses
Operating Expenses
lnterest on Debt
A¡nortization
Other
Total Expenses
Annual Surplus(Deficit)
Accum Surolus/lDeficitl. beo. of rcar
Accum Surolus/f Deficitl. end of rcar
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1-9
FIGURE I.3
STATEMENT OF CHANGE IN NET FINANCIAL ASSETS/DEBT
NEW STATEMENT
Annual Surplus/(Deficit)
Less: Acquisition of tangible capitalassets
Md: Amortization of tangible capitalassets
[Gain)/Loss on dis pos al of tangible capital assets
Md: Proceeds on sale of tangible capitalassets
Md: Write-downs of tanoible caoitalassets
Sub-total
Less: Acquísition of supplies inventory
Less: Acquisition of prepaid expenses
Add: Consumption of supplies inventory
Md: Use of prepaid expenses
Sub-total
llncreasel/Decrease in net financial assets/net debt
Net financial assets/(net debt). beqinninq of year
Net financial as.sets/lnet debtl. end of war
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FIGURE 1-4
STATEMENT OF CASH FLOWT
DIREGT METHOD INDIRECT METHOD
1 The statement of cash flow can be prepared using either the direct or indirect methods. The indirect method
derives cash flow by making adjustments to the net surplus/deficit reported on the statement of operations. The
direct method calculates cash flow identifying the direct sources and uses of cash.
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f, pe ratino T ransactions
]ash received from:
Water Operations
-ess: Cash paid for:
Operating expenses
Finance charges
]ash provided bvoperatinq transactions
Capital Transac{ions
rroceeds on sale of tangible capital assets
-ess: Cash used to acouire tanoible caoital asseb
3ash aoolied to caoital transac'tions
nvestino Transactions
troceeds from invesÍn ents
-ess: Cash used to acouire investnents
lash provided by(applied to) invelinq transactions
:ínancing Transaclions
rroceeds ftom debt issue
occ' ñehf ¡anamanf /nrinninal nnlvì
Ìash aoolied lo financino transactions
ncreas¡e in cash and cash equivalents
3ash and cash equivalents, beE¡nn¡nq of Ìear
Sash and cash equivalents. end of rcar
f, oeratinq Transactions
Mnual Suçlus(Deficit)
ldd: A¡nortization of Tangible Capital Assets
-oss(@in) on sale of Tangible Capital Assets
)ecreasd(lncrease) in Accounts Receivable
ncreasd(Decrease) in Accounts Pa¡able
)ecrease(lncrease) in lnventories for sale
)ther items
lash orovided bv ooeratino transac{ions
]aoital Transactions
)roceeds on sale of tangible capital assets
-ess: Cash used trc acquire tangible capital assets
lash aoolied to caoital transactions
nvestinq Transactions
rroceeds ftom investn ents
-ess: Cash used to aceuire investments
]ash orovided bv f aoolied to) invelinq transactions
:inancinq Transactions
rroceeds from debt issue
ess' flehf røamcnf fnrincinal nnlvì
lash aoolied to financino transactions
ncrêâsie in cash and cash eouivalents
]ash and cash eouivalents. beoinnino of war
]ash and cash equivalents, end of !èar
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2. SUSTAINABLE FINANCIAL PLANNING
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2.SUSTAINABLE FINANCIAL PLANN ING
2.1 lntroduction
ln general, sustainability refers to the ability to maintain a certain position over time. While the
SDWA requires a declaration of the financial plan's sustainability, it does not give a clear
definition of what would be considered sustainable. lnstead, the Ministry of the Environment
released a guideline ("Towards Financially Sustainable Drinking-Water and Wastewater
Systems") that provides possible approaches to achieving sustainability. The Province's
Principles of Financially Sustainable Water and Wastewater Services are provided below:
Principle #1: Ongoing public engagement and transparency can build support for, and
confidence in, financial plans and the system(s) to which they relate.
Principle #2:An integrated approach to planning among water, wastewater, and storm water
systems is desirable given the inherent relationship among these services.
Revenues collected for the provision of water and wastewater services should
ultimately be used to meet the needs of those services.
Principle #3:
Principle #4: Life-cycle planning with mid-course corrections is preferable to planning over
the short-teffi, or not planning at all.
Principle #5: An asset management plan is a key input to the development of a financial
plan.
Principle #6: A sustainable level of revenue allows for reliable service that meets or exceeds
environmental protection standards, while providing sufficient resources for
future rehabilitation and replacement needs.
Principle #7: Ensuring users pay for the services they are provided leads to equitable
outcomes and can improve conservation. ln general, metering and the use of
rates can help ensure users pay for services received.
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Principle #8:
2-2
Financial plans are "living" documents that require continuous improvement.
Comparing the accuracy of fìnancial projections with actual results can lead to
improved planning in the future.
Financial plans benefit from the close collaboration of various groups, including
engineers, accountants, auditors, utility staff, and municipal council.
Principle #9:
The principles help form the framework for a sustainable financial plan. The substance of the
financial plan may be derived from SWSSA which will require, once in force, municipalities to
assess the 'Tull cost' of providing water and wastewater services. Full cost as defined in
subsections 3(7) and 4(7) includes:
"source protection, operating costs, financing cosfs, renewal and replacement
cosfs and improvemenf cosfs associated with extracting, treating or distributing
water to the public and collecting, treating or discharging waste water, and such
oll¡er cosfs which may be specified by regulation."
Furthermore, municipalities will be required to inventory and report their cunent infrastructure
and how it will be maintained and managed going forward. Municipalities will then be required
to report on the full cost of services and how these costs will be recovered and paid for. The
principles of SWSSA ensure that a long-term plan for sustainable asset management is
developed and that all costs for providing water and wastewater services are assessed so that
there is sufficient funding for system needs.
2.2 2010 Water Forecast Update
As noted above, Watson has already completed extensive financial planning as documented in
the "2010 Water Forecast Update" (2010 Forecast Update) conducted on behalf of the
Municipality. The update process was designed to address the "full cost" principles within
SWSSA that were implemented in Bayham as part of previous water rate studies and does so in
a manner that also reflects the guiding principles toward sustainable financial planning. Figure
2-1 below summarizes the process.
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FIGURE 2.1
WATER AND WASTEWATER RATE CALCULATION PROCESS
As a result of employing this process, the Municipality's rate studies and corresponding 2010
Forecast Update provides a sound financial plan for the Municipality's water (and wastewater)
systems by providing:
A detailed assessment of cunent and future capital needs including an analysis of
potentialfunding sources (Principles 2, 4, 5, 6, 9);
An analysis of fixed and variable operating costs in order to determine how they will be
impacted by evolving infrastructure needs and system growth (Principles 2, 3, 6,7,9);
A review and recommendation on rate structures that ensure revenues are equitable and
sufficient to meet system needs (Principles 2, 3,6,7, 9); and
A public process that involves ongoing consultation with the main stakeholders including
the Municipality staff, Council, the general public (specifìcally the users of the system )
and others with the aim of gaining input and collaboration on the sustainability of the
fìnancial plan (Principles 1, 9).
The details of the financial plan arising from the 2010 Forecast Update are contained in
Appendix A.
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3. APPROACH
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3-1
3.
3.1
APPROACH
lntroduction
The 2010 Forecast Update has been prepared on a modified cash basis;therefore a conversion
was required in order to present a full accrual financial plan for the puçoses of this report. The
conversion process used will help to establish the structure of the financial plan along with the
opening balances that will underpin the forecast. This chapter outlines the conversion process
utilized and summarizes the adjustments made to prepare the financial plan. lt is noted that the
financial plan has been prepared for water only.
3.2 Gonversion Process
The conversion from the existing modified cash basis fìnancial plan to the full accrual reporting
format required under O.Reg. 453107 can be summarized in the following steps:
1. Calculate Tangible Capital Asset Balances
2. Convert Statement of Operations
3. Convert Statement of Financial Position
4. Convert Statement of Cash Flow and Net Assets/Debt
5. Verification and Note Preparation
3.2.1 CalculateTangible CapitalAssef Balances
ln calculating tangible capital asset balances, existing and future purchased, developed, and/or
contributed assets will need to be considered. For existing water assets, an inventory has
already been compiled and summarized within the 2010 Forecast Update as well as part of the
Municipality's efforts to become compliant with PSAB 3150. Given the prospective nature of the
2010 Forecast Update, replacement cost is provided for each asset. However, historical cost
(which is the original cost to purchase, develop, or construct each asset) is required for financial
reporting purposes. Common approaches to determining historical cost include consulting
Municipality records (i.e. invoices) or, if that information is not readily available, by "deflating" the
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replacement cost data already in hand. Once historical cost is established, the following
calculations are made to determine net book value:
' Accumulated amortization up to the year prior to the first forecast year.
. Amortization expense on existing assets for each year of the forecast period.
. Acquisition of new assets for each year of the forecast period.
. Disposals and related gains or losses for each year of forecast period.
Future water capital needs have also been determined and summarized within the 2010
Forecast Update. However, these estimates only represent future assets that the Municipality
anticipates purchasing or constructing without consideration for assets that are contributed by
developers and other parties (at no or partial cost to the Municipality). These contributed assets
could form a significant part of the infrastructure going forward in terms of the sustainability of
the system as a whole and despite their non-monetary nature; the financial plan may need to be
adjusted in order to properly account for these transactions. Once the sequence and total asset
acquisition has been determined for the forecast period, annual amortization of these assets for
each year is calculated in a similar manner as that used for existing assets.
Once the historical cost, accumulated amortization, and amortization expenses are calculated
as described above, the total net book value of the tangible capital assets can be determined
and recorded on the Statement of Financial Position.
3.2.2 Convert Statement of OperatÍons
As per section 1.2.5 above, the new Statement of Operations eliminates and/or adds certain
transactions that are to be reported differently by municipalities starting in 2009 (see Figure
3-1). A wide range of adjustments will be considered and will depend on the size and
complexity of the system. For example, the revenues and expenses associated with the now
obsolete Statement of Capital and Statement of Reserves and Reserve Funds (see Section
1.2.5) will need to be adjusted for and included within the new Statement of Operations. This
includes all non tangible capital asset costs previously included in the capital statement (i.e.
expenses related to various studies) while at the same time eliminating all expenditures incurred
to acquire tangible capital assets which will now form part of the tangible capital asset balance
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FIGURE 3.I
c0M,ERSt0l{
^D,IrslItEüf
s
STATEMENT OF OPERAIIONS
WATER ONLY
f'rodlflcd &ó Blc!
Budg.t
2010
(avrtur!
lasa Chârgs R€wnuo t08,iTi
315,95t
líanslBts fron Ros€m
)thsr R€Enus 127 10i
iotal Rffinuss 5El 5,f{
uIs
)6ratng
rcitd
15121
Ía61ffi to l2l
Tmmtsß to Capital
)ebt Rspayment (Pdncipal & lnt€r6t)
Jthsr
lotal ãpmd¡turss 5Et 54t
uruE
ncrıáiä iðäòré¿sefìri ä?näuntì ib M*råä,fr#"ä
¡n¡r in lund b¡lanil!
Adlulhrrnbto rdd Aærurl
Amb
Dr cf
't.1,t't.900
7 000
19 662
r 512 538
ffil-Tìií¡ıl r-î,66€rooÏEıl
l,lotr: ths combinod edjustm€nts aboE shilld be balanced and nst t0 t0 (.€. Tot¡l DR = lotd CR)
Adlulilrnbb lnndüon
Budg.l
&lrncat
tìt¡
Aooilnb
Dr Cr
08 185
315.956
127,107
5El,548
151,248
tzt,3u
4t4 24ä
FullAærurl
Bud!.t
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Aæru¡l &ds l{oı¡ on Adlulhrnb
to8 tðt leso Charoe Ramuo lo chanso
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|pmoflt ohaßôs à Ga8 Td Rmmê l€w Accilnt to r€læt omcd DC md Grs Td Rew6
pd L;mmbütm rd Accdnt t0 mßcr CsFtd Assots by th¡rd part¡6
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ilffit m D€m têmoß6 ¡nopat pofton ot deDt - nfl f6t€cted 0n statsm€f,l 0f cæh lw.
19,66i mdlzalion lil accM[ ctBstsd æ a result 0fPSAB 3150 - r€lects cæt olus¡no TCA
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t.357.47t rflcl0. rnd otwtr 'o tEmÞf mrud surDlu! lo accumulalod surolus
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discussed in section 3.2.1 . Transfers to and from reserves are no longer explicitly reported on
the Statement of Operations. lnstead, these transactions are represented by changes in cash
and accumulated surplus. Also, debt repayment costs relating to the principal payment portion
only need to be removed, as they no longer qualify as an expense for reporting purposes.
Principal payments will now be reported as a decrease in debt liabiliÇ on the Statement of
Financial Position. Finally, new expenses relating to tangible capital assets, such as
amortization, write-offs, and (gain)/loss on disposal of assets will be reported via the Statement
of Operations in order to capture the allocation of the cost of these assets to operating activities
over their useful lives.
3.2.3 Convert Statement of Financial PosÍtion
Once the Statement of Operations has been converted and the net book value of tangible
capital assets has been recorded, balances for the remaining items on the Statement of
Financial Position are determined and recorded (see Figure 3-2). As noted earlier, the
applicable balances from the Statement of Capital and the Statement of Reserve and Reserve
Funds will need to be transferred to this statement. The opening/actual balances for the
remaining accounts such as accounts receivable, inventory, accounts payable, outstanding debt
(principal only), are recorded and classified according to the new structure of the Statement of
Financial Position as outlined in PS1200.
It is acknowledged that some of the balances required on the Statement of Financial Position
will be consolidated across the Municipality and as such, will be difficult to isolate the
information that is relevant to water. An example of this is accounts receivable, which may be
administered centrally by the Finance Department. Ontario Regulation 453107 allows for the
exclusion of these numbers if they are not known at the time of preparing the financial plan.
Please refer to the Financial Plan Notes in Chapter 4 for more details.
3.2.4 Convert Statement of Cash Flow and Net Financial Assets/Debt
The Statement of Cash Flow summarizes how the Municipality financed its activities or in other
words, how the costs of providing services were recovered. The statement is derived using
comparative Statement of Financial Position, the current Statement of Operations and other
available transaction data.
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3-5
FIGURE 3.2
cot{vERstoN AD.luSrUer,rs
STATEMENT OF FINANCIAL POSITION
WATER ONLY
Modlf.d C¡Ct B.Ca
Budg.t
,oln
tsE
)âsh 106.73¡
qa FnâncE Assets
r¡¡chl Ask
nFntory ot suppllos
do ExprNas
tas
\ccourts PåyáU6 Â AccNod LlâUlit¡es 11 15t
6s Lono{êm L¡¡lilill6
)th€r
134.951
ìæ Tü Ræcm FUnd
und
ilunlÊlp¡l Poitl
Adlu!tm.nttlD R.moF
Non{ccrurl Accoúrl¡
Adluûrcdt!lo.dd Accd.l
Account3
3,6ffi.027 7.000
4,351,17â
ffi lrr4-3¡ìT-ñ,so-íl l-í¡o-e"o-f-;¡o¿¡-¡f
Not : Tho comtinod odjustm.rfi Êb@ should b€ bolâncrd ùd net to $O (... Totâl DR . Total CR)
I EraÍon
Bud¡.t
Balanca¡
fto
106.731
4 152
Fúll Accru¡l
Budg.t Accru.l BtCt
I m.73{:ash
otd tslnanctâl AsÉâts
lar
41.152
onlv)
R@nu€
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u!dÍt6
CaPltal Asseta
d ExænBæ
NOÉrnenct6l A6sds
l{ot . on Adlúllm.nl¡
rFrcntrd bdø Nol Fln¡nclal
ß¡om{ 6þw M Ftnarctd 463ôv(Du) rocton
þ cnÉma
\6 NÉv d tmtdo adla Altots - oßet €Ílry lt to accumulet€d BurDlu.
ccount rælæÊllad a¡ l.¡on+lnânclalAsset fuf iNÍlory br M 6c
I fællgllld a! Mnflnåncld A!!ot
:l fo æ tmsDFæ to
lllw noÉccrud @m account - bol.nc. to b. tEnshd to rccuhuldâd südrF
!q656ß OEd 6nlry Dr ¡q6 am bseú ùM Mbnêß
Watson & Associafes Econom¡sts Ltd.
H:l9ayham\2o1q OReg 453 1^Bayham O Reg 453 07 Report.doc
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The Statement of Change in Net Financial Assets/Debt is a new statement which reconciles the
difference between the surplus or defìcit from current operations and the change in net financial
assets/debt for the year. This is significant, as net debt provides an indication of future revenue
requirements. In order to complete the Statement of Net Financial Assets/Debt, additional
information regarding any gains/losses on disposals of assets, asset write-downs,
acquisition/use of supplies inventory, and the acquisition use of prepaid expenses is necessary,
(if applicable). Although the Statement of Change in Net Financial Assets/Debt is not required
under O.Reg. 453107, it has been included in this report as a further indicator of financial
viability.
3.2.5 Verification and Note Preparation
The final step in the conversion process is to ensure that all of the statements created by the
previous steps are in balance. The Statement of Financial Position summarizes the resources
and obligations of the Municipality at a set point in time. The Statement of Operations
summarizes how these resources and obligations changed over the reporting period. To this
end, the accumulated surplus/deficit reported on the Statement of Financial Position should
equal the accumulated surplusideficit reported on the Statement of Operations.
The Statement of Change in Net Financial Assets/Debt and the Statement of Financial Position
are also linked in terms of reporting on net financial assetsidebt. On the Statement of Financial
Position, net financial assets/debt is equal to the difference between financial assets and
liabilities and should equal net fìnancial assets/debt as calculated on the Statement of Net
Financial Assets/Debt.
While not part of the financial plan, the accompanying notes are important to summarize the
assumptions and estimates made in preparing the financial plan. Some of the significant
assumptions that need to be addressed within the financial plan are as follows:
a. Ooening cash balances Opening cash balances are necessary to complete the
Statement of Cash Flows and balance the Statement of Financial Position.
Preferably, opening cash balances should be derived from actual information
contained with the Municipality's ledgers. However, it may not be possible to
extract this information from the ledgers for water alone; therefore a reasonable
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b.
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proxy will be needed. One approach is to assume opening cash balances equal
ending reserve and reserve fund balances from the previous year adjusted for
accrual-based transactions reflected by accounts receivable/payable balances.
The following equation outlines this approach:
Ending Reserve/Reserve Fund Balance
P/us: Ending Accounts Payable Balance
Less; Endinq Accounts Receivable Balance
Equals: Approximate Ending Cash Balance
Amortization Expense The method and timing of amortization should be based
on the Municipality's amortization policy. Otherwise, an assumption will need to
be made and applied consistently throughout the financial plan.
Accumulated Amortization Will be based on the culmination of accumulated
amortization expenses throughout the life of each asset however derived, along
with information on construction/acquisition date and useful life obtained from the
2010 Rate Study.
Contributed Assets As noted earlier, contributed assets could represent a
significant part of the Municipality's infrastructure acquisitions. As such, a
reasonable estimate of value and timing of acquisition/donation may be required
in order to adequately capture these assets. ln the case where contributed
assets are deemed to be insignificant or unknown, an assumption of "no
contributed assets within the forecast period" will be made.
Accumulated Surolus The magnitude of the surplus in this area may precipitate
the need for additional explanation especially in the first year of reporting. This
Accumulated Surplus captures the historical infrastructure investment which has
not been reported in the past but has accumulated to significant levels. lt also
includes all water reserve and reserve fund balances.
f. Other Revenues Will represent the recognition of revenues previously deferred
(i.e. development charge revenues) and/or accrued revenues (developer
contributions), and/or other minor miscellaneous revenues.
Watson & Associates Econom¡sts Ltd.
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4. FINANCIAL PI-AN
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
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4-1
4.
4.1
FINANCIAL PLAN
lntroduction
The following tables provide the complete financial plan for the Municipality's water system. A
brief description and analysis of each table is provided below. lt is important to note that the
financial plan that follows is a forward look at the financial position of the Municipality's water
system. lt is not an audited documentr and contains various estimates as detailed in the "Notes
to the Financial Plan" section below.
4.2 Water Financial Plan
4.2.1 Statement of Financial Position (Table 4-1)
The Statement of Financial Position provides information that describes the assets, liabilities,
and accumulated surplus of the Municipality's water system. The fìrst important indicator is net
financial assets/(debt), which is defined as the difference between financial assets and liabilities.
This indicator provides an indication of the system's 'future revenue requirement". A net
financial asset position is where financial assets are greater than liabilities and implies that the
system has the resources to finance future operations. Conversely, a net debt position implies
that the future revenues generated by the system will be needed to finance past transactions, as
well as future operations. Table 4-1 indicates that in 2010, due to the anticipated issuance of
new debt, the Municipality's water system will be in a net (debt) position of just over $241,000.
However, after2010, the financial plan forecasts an improving netfinancial asseV(debt) position
in each subsequent year of the forecast period, resulting in a net financial asset position of
approximately $59,600 by 2019.
Another important indicator on the Statement of Financial Position is the tangible capital asset
balance. As noted earlier, providing this information is a new requirement of municipalities as
part of PS3150 compliance and is significant from a financial planning perspective for the
following reasons:
1 O.Reo. 453107 does not reouire an audited financial olan.
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4-2
. Tangible capital assets such as water mains and treatment plants are imperative to
water service delivery.
. These assets represent significant economic resources in terms of their historical and
replacement costs. Therefore, ongoing capital asset management is essential to
managing significant replacements and repairs.
. The annual maintenance required by these assets has an enduring impact on water
operational budgets.
ln general terms, an increase in the tangible capital asset balance indicates that assets may
have been acquired either through purchase by the municipality or donation/contribution by a
third party. A decrease in the tangible capital asset balance can indicate a disposal, write down,
or use of assets. A use of assets is usually represented by an increase in accumulated
amortization due to annual amortization expenses arising as a result of allocating the cost of the
asset to operations over the asset's useful life. Table 4-1 shows tangible capital assets are
expected to grow over $1 ,771,000 over the 10-year forecast period. This indicates that the
Municipality has plans to invest in tangible capital assets in excess of the anticipated use of
existing assets over the forecast period.
4.2.2 Statement of Operations (Table 4-2)
The Statement of Operations summarizes the revenues and expenses generated by the water
system for a given period. The annual surplus/defìcit measures whether the revenues
generated were sufficient to cover the expenses incuned and in turn, whether net financial
assets have been maintained or depleted. Table 4-2 illustrates the ratio of expenses to
revenues ranging from 93% to 100% trom 2011 lo 2019, due to the majority of revenues being
used to fund cunent year expenditures each year. As a result, annual surplus(deficit) figures
over this period remain low, ranging from a deficit of $2,900 in 2013 to a surplus of $42,900 in
2011. The results shown in 2010 are somewhat unique due to the anticipated grantfunding to
be received for particular capital projects. This grant funding results in additional revenue for
the year, and brings the expense to revenue ratio down to 25% (with a coresponding annual
surplus of $1,512,500). lt is important to note that an annual surplus is beneficial to ensure
funding is available to non-expense costs such as tangible capital asset acquisitions,
reserve/reserve fund transfers and debt principal payments.
Watson & Assocìates Economists Ltd.
H:lBayhaml201î OReg 453 ?7\Bayham O Reg 453 07 Repod.doc
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4-3
Another important indicator on this statement is accumulated surplus/deficit. An accumulated
surplus indicates that the available net resources are suffìcient to provide future water services.
An accumulated deficit indicates that resources are insufficient to provide future services and
that borrowing or rate increases are required to finance annual deficits. From Table 4-2, the
financial plan proposes to add approximately $1,623,400 to a 2009 accumulated surplus of
$1,845,000 over the forecast period. This accumulated surplus, as indicated in Table 4-2,is
predominately made up of reserve and reserve fund balances as well as historical investments
in tangible capital assets.
4.2.3 Statement of Change in Net Financial Assefs/Debt (Table 4-3)
The Statement of Change in Net Financial Assets/Debt indicates whether revenue generated
was sufficient to cover operating and non-financial asset costs (i.e. inventory supplies, prepaid
expenses, tangible capital assets, etc.) and in so doing, explains the difference between the
annual surplus/deficit and the change in net financial assets/debt for the period. Table 4-3
indicates that forecasted tangible capital asset acquisitions (net of amortization for the year)
exceed the forecasted annual surplus tor 2010, resulting in a decrease in net financial assets.
This is due to the planned use of debt to construct tangible capital assets in 2010. ln each of
the subsequent years (2011 - 2019), forecasted annual surplus exceed forecasted tangible
capital asset acquisitions (net of amortization for the year). This allows for a long term plan of
funding capital through accumulated surplus (i.e. reserves and reserve funds). This is
evidenced by the ratio of cumulative annual surplus before amortization to cumulative tangible
capital asset acquisitions improving from 0.78 to 0.94 over the forecast periodl.
4.2.4 Statement of Cash Flow (Table 4-4)
The Statement of Cash Flow summarizes how the water system is expected to generate and
use cash resources during the planning period. The transactions that provide/use cash are
classified as operating, capital, investing, and financing activities as shown in Table 4-4. This
statement focuses on the cash aspect of these transactions and thus is the link between cash
and accrual based reporting. Table 4-4 indicates that cash from operations will be used to fund
capital transactions (i.e. tangible capital asset acquisitions) and build intemal reserves and
reserve funds over the forecast period. The financial plan projects the cash position of the
Walson & Associates Econom¡sts Ltd.
H:l9ayham\20l0 OReg 453 97\Bayham O Reg 453 07 Report-doc
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4-4
Municipality's water system to improve from a balance of approximately $184,500 at the
beginning of 2010, to just over $276,600 by the end of 2019. For further discussions, on
projected cash balances please refer to the Notes to the Financial Plan.
rl
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4-5
1¡bl. +l
llunlclprllly ot B¡yh.m
Strt m.nt ol Fln¡nol.l Podtlon (Wttlrl
UilAUDITED: FOR FlllAl{CIAL Pl¡llilltlc PURPOSES 01{LY
2010 . mtt
¡fot r For.crl
201lJ 2017 2t12 z0lJ 20 20 2013 zoll 201E 2019
rln¡nclrl Asts
)ash 106, /1r4 't61,945 204,440 210.107 21 5-985 226,531 243,670 258,1U 269. t95 2tı,0,42
\ccoums Hec€tEDte /2,669 t2 129 64.933 62.1 86 ô4,303 66,492 64,724 70,æ2 72.008 /3,tiðë
1\estments
twntoru 1or rusale
btel F¡nanc¡al Assets 't79.403 z:A.ut4 2ö9 J/3 212 593 80,288 293,029 312.394 32U.4!'6 341.203 35
lrbllltl.s
\ccounts Payablg & Accru€d L¡âbilit¡€s Á14 44,123 39.722 38.04'l 39 337 4l 42,O40 43.O42 44.051 45UIt
)ebt (Pnnctpal only)2 371 34t,309 351,587 338.3't3 324.460 xl5 279,',182 262,757 245.trt9
JeÞreo Rs€nue 5
)thêr
otet LreDlilfles 4;l|'l,952 ADA 432 391,30L 376,354 3bJ,/C/J50.ööZ 33ı.gti2 322 224 306,80E 290,696
{er Frnencrat Assels/(ueDt)124 11 I't121 (103,76',¿í2 34 3S5 59,634
lonflnrnclrl Asts
anoìble Cap¡tal Assets 4 3.599.027 3.574.723 3.55S.792 3 543 505 l8 148 3,508.150 3.483.537 )gtt 10 734
lFntory of SuoDl¡es
'epaid Expenses
otal Non-F¡nanc¡al Assets 3.599,027 3,574.723 3.5bö. /92 543.505 144 50 3,483,537 3.458,596 3,453.4ìU IJ4
3,357,478 3.400.365 ó.4:ttr, ð5tt IM t39 4fJ7 3,458,969 3.464,868 J.4öl.ËU5 ttru
:¡nrncl¡l lndlsttoß Totrl Chrns.2010 2011 2012 201¡201[2016 201ß 2017 2018 2019
Incæasê/(Decrease) in Nêt F¡nancial Assets I14A 2'l (,149.400 67 '191 52,422 1l í5 20.252 2 856 30,840 28,123 25,239
lncÞas€/(Decrease) in Tanoibls CaDital Ass€ts 1 7t'l I,961,938 (24,æ4 ('t s 931 (t1 5.35 11{998 04 941 (25,181 (24,671
1,623,428 |,512,538 42,887 36.49'l 2.888 4 895 8,472 5,899 2,937 563
Waßon & Assocrafes Economrsts Lfd.
H:lBayhaml2010 OReg 453 lABayham O Reg 453 07 Repod.doc
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Trbl. +2
ilunlolptllty ol Btyhtn
Strt m.il ol Oprnüm. (Wrttr)
UilAUDITED: FOR Fll{A]{cl^L PLANI{lt{c PURPOSES OxLY
mto - 2011
2012 2018 2017
:am€d DeElopment Chames & Ges Til R€€nus I
er Contribut¡ons 1
)thor Rewnue 6 1.569 307 't27,693 54,287 15.926 16.076 16,230 16.386 't6.546 16.708 't6 874btal ReFnues 2 tl23 4Æ 5n,222 519.638 497.657 t93 532 11¿549.975 563.085 5/tt 255 58
Ylttt ExDcn$s
Sohod, +l 461.248 467.853 42E,E6E 443,524 459.8¿l¡l 474 906 522.834Ìeßst on Debt 2 1tt,3¡/ð
50.104
tJ,q,1s.294 '14,717 14,114
52.298
tJ,4OC t¿,o¿t 12,144 1 1.430
50,567 il,747)thsr
-otâl Expenses 534 335 483,147 494.769 5U9.bYü 52tt 256 r41,503 557,1 86 573,31 8 5ð9.1 39
\nnual Surplus/(Def c¡t)1-512 538 42 36,491 2.688 195 4,472 5 899 2.937 563
\ccumutateo Surptus/(uelctt), Þeqtnn¡ng of yeef 1,ı44,940 3,357,476 3.400.365 3.436.856 T4 3,444,639 3.450.497 3.45E.969 ,trö tb / ðu5
3,35/,478 3,400.365 3.436.856 3.439.t44 t,639 3,450.497 3.458.969 3.464.868 3 4ti/ u05
Not.3
1
lotll ODrnlng Brlrnca 1.844.940 3.t67.47E 3.400.t65 3-¡136.156 3-/¡J9-7¿¿3.444.639 3.460.497 3.46E.969 3.464.868 t-467.E0ó
5 tor(rom) Keseres lexd. uu Gseres)
Contdbul¡ons to RêsBres and lntoGst 't27.3@ E6.900 75.30't 4(42,500 Âa 7ll1 46.500 44.100 41.301
TEnsbß f'om Reseres t200.1 (31.90((36.10(t29 000 200fot¡l Chrnq. ln Rosry.s 17i ó6-O00 39 ¡¡ 900 6.400 ll.40l tı-000 I 5-100 099
\oo: unanoes tn l(r\ uunno the Year
ç.9PilslA::9$.P-!*.f 9"'l_qj1"*l-9|d.b.pl:sl_Ð 1 2,01 1,600 25,EUo 34,600 35,300 36,100 32,JUU 20,s00 29,0(X)29,600 30,200
1 150 104 (50,531 (s0,s8i t51.45t t\t tal ß3 112 (54,78 (54,87r
fot¡l Ch¡ngca in TCA 1.I2L tA¿fi6.931 116.281 m9 I7!.417 t2L.!,t1 126.187 124.675
Changes rn,D_ebl
Oebt Repâ,2 ¿ lYl 12.721 13.275 13,852 14,455 15,064 15,740 16.424 '17.139
lot¡l Chrnq. in Drbt f376.600 12.191 1L721 14465 l5.oE4 'tı.740 16.424 17
lotrl Ending Erhncr 3.357-¡t7E 3-400 s-¿36 3.439.7¿14 3.444.839 3.460.497 3.46t.969 t.454-E5t J-487 3-¡¡68
cl.f lndicrto6 Tot¡l Ch¡nda 2010 2011 2012 2013 zola zot6 zot3 2017 201E 2019
'l) Expenso to Re\ênue Ratio 250/,937 939 99vl 99u/99?9801 997 1009
l) lncGas€/(0Êcr€aso) in Accumulated Surplus 't.623.428 1.512.538 42887 36,491 2,686 4.895 5.85€8.472 5.899 a o11 563
Watson & Assoclafes Economists Ltd.
H:\Bayhaml20l0 OReg 453 0ABayham O Reg 453 07 Report.doc
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Schcdule ¡l.l
fltlunlclpr llly of Bayhr m
Schcdulc of Opcraüng Erponss
UI{AUDITED: FOR FINAI{CIAL Pl-AtlNlt{c PURPOSES OilLy
2010.2019
Noh!Forccrd
2010 2011 2012 20tt 2011 20t5 2016 2017 20tE 2019
,f?s
JperaIng çostlt
Salaries & Waoes 74.1fi2 n,211 79,527 E1,913 84.370 86,901 E9,508 92.194 94.959 97,808
Statutory & Non-Statutorv Beneîts 19,489 20,073 20675 21.295 21,9U 22,592 23.270 23.96ô 24,687 25 428
Supplies 3,000 3,030 3,060 3,121 3,184 3247 3 312 3 378 3,¡146 3 515
Tools & Equìpment '1,2ñ 1,300 I,313 1,339 I,366 1,393 1 421 l:-4"?A¿I
t.¿tlu 1,50E
7.500 7,575 7 651 7.804 7,960 8,'119 8282 8.616 E,789
Utilities 1,997 2,057 2,119 2,331 2,W 2,820 3,102 3,413 3,754 4,129
Adrcrt¡s¡ng 204 206 208 212 216 221 225 230 234 420
Association Fees 510 5't 5 520 530 541 552 563 574 586 597
Auditino Fees 1,7U 1,752 I 769 t.804 1 840 I 877 I 915 I 953 1.992 2032
ùysrem 5,800 6.000 6.060 6,1 81 6 305 ô 431 6.560 ô 691 6 825 6 961
Vehicle Maintenance 400 425 429 43E 448 455 464 474 483 493
lnsurance 696 717 739 754 7ô9 7U 800 El6 832 849
-kilr9*9-E-9{e:li9t 2,500 2,525 2,550 2 601 2,653 2,7æ 2760 2,615 2,872 2,929
300 303 306 3',t2 318 325 331 318 3¿5 351
ConËrences & Seminars 1,550 1.566 1 5E1 I 613 1 645 I 678 1.71'l 1,746 1,780 1 816
Telephone & lntemet 900 909 918 93ô OEE 974 994 1,014 1,034 1 054
sundry 102 103 ltu 106 108 110 r'13 ll5 1',17 119
WaterQualitv Menâoement 2,500
Administrati\e Oì€rhead 4.896 4,945 4,995 5,095 5.'197 5 301 5 407 5,515 5,625 5.73¡
Water Suoolv
Port Buftt/ell Secondary System
PUfonased water (Pnmarv and secondarv)250.258 2fi.U1 281 245 290,502 301,1s2 313.356 324.'168 335,287 3Æ,721 358,478
Water Adjustmentg
R¡chmond Operations 73,700 73,700
Non ICA - Exrlenses from CaDital Budoet 7 7.000 6,100 I 000
.OTAL OPERAÍ NG EXPEIIISES 161.248 467.853 416,759 ¡128,88E 113,s24 ¡f59.E14 474.906 ilgll,416 506,387 522,E34
Watson & Associafes Ecororn,sts Ltd.
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T¡bb ¡l-t
Munlclptllty ol &yôrm
Strtrn.nt of Chrng.s ln il.t Flntncl¡l AsgDobt fwrt rl
UtlAUlrlTED: FOR FlilAtlClAL Pt-Ailtllt{G PURPOSES Ot{Ly
2010.2019
l{otr3 Forocrl
2010 2011 2012 201!2011 20t6 2018 2017 201E 201s
\nnual Surplus/(Def cit)1.512.538 42,887 36,491 2.888 4.ðC5 5,858 8.472 5.899 2 937 563ess: Acqu¡s¡tion ofTanoible CaD¡tal Assets 1 oo11 t34.600 (35,30((36,1(X t32.300 128.50t (29,000 (29 t30.20c\dd: Amorlization ofTanoible Cãritrl AsrÞls 1 49.662 50.104 50,531 $,587 5't.457 52,298 53 11 53.941 u.787 54,87aain)/Loss on disDosal ofTanoible Caoitel Assets
\dd: Proceeds on Sele ofTeno¡ble Câoitâl A
\ı0: Wnte-dowìs ofTanq¡ble CaDital Ass6ts
(449,400 o, tYl 52.422 îE 175 20,252 25.656 33.084 30,840 28,124 25,238ess: Acquisltion of Suppl¡es ln\enlorv
ess: Acquis¡t¡on 0f Prepaid Expenses
\uu. wilsu[tpuuf I or ùupptes tnwmory
o, vì s2.42.'18.r75 29,?.52 25,85ô 33.084 30_840 zö,124 25,23t,,¡et Financiel Assets/(Net Debt). beoinnino ofvear 207,851 Q4't.il1 (121.93{(103.761 (83.50!(57,65i (24,561 6.272 34.395,¡et F¡nancial Assets/(Net Debt), end ofyear tz4 ('t74,358 (121,9r (103.7ô'(ö3,5U1 (57,65t (24 6.272 :J4.595 59,634
:¡nrnoirl lndlciþrs 2010 2012 201t 2011 201ı 2018 2017 2018 2019
) Acquisition ofTslgible Capital Assets (Cumulati\e)2,011,600 037.400 2.072.000 2.143.400 2.'175.700 2.204.2N 2.233.21N 2,262,4OO 2,293,00(
:) Annuel Surplus/Def c¡t bebre Amorlization (Cumulat¡\e)1,562,200 1,655,19't 1,742,213 1.795.ô88 1,852,040 't,910, t 96 r,v/ t,/ıu 2.031.620 2.089.3¡14 2,144,782
r) Ratio of Annuel Surplus beibre Amortizâtion to Acqutsition otTCA', fcrimüiãiiEt -0.78 081 0.84 0.E5 0.86 0.88 0.89 091 0.92 0.94
Watson & Assocrales Economists Ltd.
H:lBayhaml2olo OReg 453 îABayham O Reg 453 07 Repoft.doc
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4-9
Trbl. 4-l
itunlolptllty ol Bryô.m
st¡t m.nt ot CrCì Flow .lndlnct ü.thod (Wrbrl
UNAUDITED: FOR RTAIICIAL PI¡I{IIIIIG PURPOSES ONLY
2010 - mtt
Not!¡Foracr!t
2010 2011 2012 201¡2011 2016 z0t6 2017 2014 20'tt
1.512 538 42 36 ¡191 2 888 4 895 5,856 8,472 5.899 2.937
1 49,€ö2 æu4 50 531 50,587 5t,457 52,294 53,112 53 g/tl 54, íA I
-€ss: DgEloær (]ontributi
\dd: D€wlopmsnt Charge ând Gas Tex PfEcs€ds
(2.59 541 196 2,747 (2 11 t2.'t8l (1 (1 /l 6Ân
7,667 (1 '1,29 1.340 365 1,007 1.O28.sss: lnterest Prccesds
,asn Provoed Dy op€Étng TEnsact¡ms I,5s7,333 93,202 ð9 ö1ö 54.542 55,530 57,307 bu,t1 I 59 204 57,0E5 54,78ô
)rpltrl Trrnecllors
,roc€€ds on sat€ o1 Tenq¡bls caÞital Assets
ess: Uash Us6d to acqu¡ra TsnEible Capital Assets a t2.01't.60((35.30r (36.'t00 132.30r (29 (29,600 t30.ash Appl¡€d to Cap¡tal Transactions 2 U'l (34,ß5.3(tittr. lu 132 301 (28,5s (29.000 130.
nvosnc ¡nnsctron¡
lash Pþúd6d by (applied to) ln\€st¡nq Transact¡ons
trnclng Tnngcüons
þc€eds f'om Deþt lssue 2 376.500
oss: Dêbt RêDâvñenl lorinc¡Drl ôñlvl 2 (12,1s1 )l (12,721 (13,27!('13 85 t'l (16,42't] /.1:esh Appll€d to Financino Transactions 376.500 (12,191)l (12,721 (13 27 (13.85:(15,740 (16,42'{ 1 /.131ncrease ¡n Cash ând Cash Equ¡El€nts 5.578 t0.b5z 't 7.133 14 1 1,061 7,447
.;8sh and Cash Equi€lents, beqinninq ofy€ar 1 184,501 - To6-.fu41 161.945 204,440 210,407 215,9ö5 213 258,1U 269.195
.;ash and Cesh Equi€lents. snd of vear 1 106.734 lð1.945 204,441)210,407 2't5,985 226,537 243.6tO 254.1U 269,195 276,642
Wafson & Assoclates Economrsts Lfd.
H:lBayhaml2olo OReg 453 îABayham O Reg 453 07 Report.doc
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4-10
NOTES TO FINANCIAL PLAN
The financial plan format as outlined in Chapter 4 closely approximates the full accrual format
used by municipalities (2009 onward) on their audited financial statements. However, the
financial plan is not an audited document and contains various estimates. ln this regard,
Section 3 (2) of O.Reg. 453107 states the following:
'Each of the following sub-subparagraphs applies only if the information referred
to in the sub-subparagraph is known to the owner at the time the financial plans
are prepared:
1. Sub-subparagraphs 4 i A, B and C of subsection (1)
2. Sub-subparagraphs 4 i¡i A, C, E and F of subsection (1)."
The information referred to in sub-subparagraphs 4 iA, B and C of subsection (1)
includes:
A. Totalfinancial assets (i.e. cash and receivables);
B. Total liabilities (i.e. payables, debt and deferred revenue);
C. Net debt (i.e. the difference between A and B above).
The information referred to in sub-subparagraphs 4 ¡ii A, C, E and F of subsection (1)
includes:
A. Operating transactions that are cash received from revenues, cash paid for
operating expenses and finance charges
C. lnvesting transactions that are acquisitions and disposal of investments
E. Change in cash and cash equivalents during the year
F. Cash and cash equivalents at the beginning and end of the year
ln order to show a balanced financial plan in a full accrual format for the Municipality of Bayham,
some of the ítems listed above have been estimated given that the Municipality does not
maintain all financial asset and liability data separately for water. Usually, this type of data is
combined with the financial assets and liabilities of other departments and services given that
there is not a cunent obligation to disclose this data separately (as there is with revenue and
expenses). The assumptions used have been documented below:
Watson & Associafes Econoørlsfs Lfd.
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Staff Report F2010-06 regarding Water Financial Plan.
File: F03
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4-11
1. Cash. Receivables and Payables
It is assumed that the opening cash balances required to complete the financial plan are
equalto:
Ending Reserve/Reserve Fund Balance
P/us; Ending Accounts Payable Balance
Less: Ending Accounts Receivable Balance
Equals: Approximate Ending Cash Balance
For the Municipality of Bayham, water receivables were estimated for 2009 based on
assuming December revenues made up the receivable balance for the year. Water
payables were estimated for 2009 based on the proportionate share of the 2009
Municipality wide payables. These 2009 estimates were used to estimate receivables
and payables throughout the forecast period. Therefore, the opening cash balance was
estimated based on the above calculation.
2. Debt
There was no outstanding water related debt at the end of 2009. Projected debt
proceeds throughout the forecast period are estimated to be $376,500. Principal
repayments for this new debt over the forecast period are scheduled as follows:
2010 $ _
2011 $ 12,191
2012 $ 1Z,lZ1
2013 S 13,275
2014 $ 13,852
2015 $ 14,455
2016 $ 15,084
2017 $ 15,740
2018 $ 16,424
2019 $ 17.139$l3oiel
For fìnancial reporting purposes, debt principal payments represent a decrease in debt
liability and the interest payments represent a current year operating expense.
3. Deferred Revenue
Deferred revenue is typically made up of water development charge reserve fund
balances which are considered to be a liability for fìnancial reporting purposes until the
funds are used to emplace the works for which they have been collected.
Wafson & Assocrafes Economists Ltd
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4-12
The Municipality of Bayham does not collect water development charges, therefore
deferred revenue is assumed to be zero over the forecast period.
4. Tanqible CapitalAssets
. Opening 2010 net book value of tangible capital assets includes water related assets
in the following categories:
i. Rolling Stock
ii. Water Miscellaneous (Hydrants, Curb Stops, Valves, Meters)
iii. Water mains
Amortization is calculated based on using the straight-line approach with no
amortization in the year of acquisition or construction.
Given the planned asset replacementforecast in the 2010 Forecast Update, useful
life on acquisitions is assumed to be equal to the weighted average useful life for all
assets on hand in each respective asset category.
Write-offs are assumed to equal $0 for each year in the forecast period.
Tangible capital assets are shown on a net basis. lt is assumed that disposals occur
when the asset is being replaced. To calculate the value of each asset disposal
(when actual disposal information was not provided), the replacement value (of each
new asset that has been identified as a "replacement") has been deflated (by
weighted average useful life for all assets on hand in the respective asset category)
to an estimated historical cost. This figure was used to calculate disposals only.
Gains/losses on disposal are assumed to be $0 (it is assumed that historical cost is
equal to accumulated amortization for all disposals).
Residual value is assumed to be $0 for all assets contained within the forecast
period.
Contributed Assets, as described in Section 3.2.1, are deemed to be insignificanV
unknown during the forecast period and are therefore assumed to be $0.
The Municipality is unaware of any specific lead service piping in the municipal water
system. However when older portions of the water main system are replaced as part
of the ongoing replacement program, any lead service pipes will be replaced if and
when found.
a
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l,Tatson & Associates Economists Ltd.
H:lBayhaml20l0 OReg 453 07\Bayham O Reg 453 O7 Repoft.doc
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
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4-13
The balance of tangible capital assets is summarized as follows:
5. Accumulated Surplus
Accumulated Surplus for the initial year of the forecast period is reconciled as follows:
Water 2010
Coeninq Resenæ Balances
Resen¡es: Delælopment Charges
Resenæs: Other 207,851
fotal Reserves Balance 207.851
Less: Debt Obliqations and Defened Revenue
Add: Adiustment for TCA (Year of lmplementation Only)1,637,089
fotal Ooeninq Balance 1.84/..940
\dd: Contributions to/(fom) Resenæs (excl. DC resenæs)
Contributions to Reserves and lnterest 127.300
Transfers fom Resenæs (200,2001
fotal Chanqe in Reserves (72,900"
Add: Chanqes in TCA Durinq the Year
Capital Assets Purchased (net of disposals)2,011,600
Amortization of Caoital Assets (49,66:
Total Chanqes in TGA 1.961.938
Subtract Chanqes in Debt Position
New Debt (376,50C
Debt Reoavment
Iotal Chanqe in Debt (376,5001
lotal Endino Balance 3,357,478
The accumulated surplus reconciliation for all years within the forecast period is
conta¡ned in Table 4-2.
6. Other revenue
Other revenue includes interest, service charges, connection fees, penalties and other
non-operating general revenues.
7. Operating Expenses
Capital expenditures for items not meet¡ng the definition of tangible capital assets have
been reclassified as operating expenses and have been expensed in the year in which
they occur.
Dascriotim 2010 2011 2012 2013 2011 2015 2016 2017 2018 2019
oenino TCABalance {Historical Cos0 2.480.777 4.443.107 4,463,112 4.491.737 i|,520,4U0 4,549¿85 /t.573.365 I 592 100 1.610.869 a Ê29 371
Æquisitions 2.011,600 25,ü0u 3¡1,600 | 35,300 36 100 32.300 28,500 29,000 29,600 30¿tJu
Disposals 19270 5 735 6 035 6 55i 7295 E22s 9,455 10,532 1 1.098 l't 657
)6¡m fCÂ B¡hncr l¡lsbric¿l CGtl 1113.10f 1t63.1f2 4.491.737 I 4.520.480 ¡1.6¡19,2ð5 ¡.592.{00 4.610.869 1.629.371 1.61f .911
len¡nq Æqlmulated Amortzaton 843,688 844,080 Eö8,/149 932,9¡f5 976.975 1.021.t38 t.065215 1,108,863 '1,152212 IYJ,W I
Anortiution Epense 19.662 50.10,1 50.531 50.58t 51 457 52258 53 112 53 C4l u,787 51.875
Anorüzaüon on D¡soosal 49270 5,735 6,035 6,557 7 295 8,220 I 165 l0 532 t1 098 ll 657
144.080 lEE,4¡19 t3 976,976 1.021.138 r.065.215 1 108 163 1,162212 1.t95.961 fr39.179
ook Valu 3599.027 3.6f 1.723 3.558.792 3.6,13.505 3.528.148 I 3.608.150 1.4¡3.637 t,45ð,596 3,433¡10 3.¡tt8.t34
IUatson &, ssociates Economists Ltd.
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5. PROCESS FOR FINANGIAL PLAN APPROVAL AND
SUBMISSION TO THE PROVINCE
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
Page 309 of 405
5-1
5. PROCESS FOR APPROVAL AND SUBMISSION TO THE
PROVINCE
As provided in section 1.2, the requirementto prepare thefinancial plan is províded in Section
32 (5) 2äot the SDWA. Proof of the preparation of afinancial plan is one of the submission
requirements for municipal drinking water licensing and upon completion, must be submitted to
the Ministry of the Environment. As part of O.Reg. 453107, the process established for approval
of the plan, public circulation, and fìling is provided as follows:
1. The financial plan must be approved by resolution of the municipality who owns the
drinking water system or the goveming body of the owner. (O.Reg. 453107, Section 3 (1)
1)
2. The owner of the drinking water system must provide notíce advertising the availabilíty of
the financial plan. The plans will be made available to the public upon request and
without charge. The plans must also be made available to the public on the
municipality's website. (O.Reg. 453107, Section 3 (1) 5)
3. The owner of the drinking water system must provide a copy of the financial plan to the
Director of Policy Branch, Ministry of Municipal Affairs and Housing. (O.Reg. 453107,
Section 3 (1) 6)
4. The owner of the drinking water system must provide proof satísfactory to the Ministry of
the Environment that the financial plans for the system satisfy the requirements under
the Safe Water Drinking Act. (SDWA Section 32 (5) 2 ä)
Watson & Associates Economr:sls Lfd.
H:lBayham\2îlj OReg 453 ?7\Bayham O Reg 453 07 Repoft.doc
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6. RECOñ/IMENDATIONS
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
Page 311 of 405
6-1
6. RECOMMENDATIONS
This report presents the water financial plan for the Municipality of Bayham in accordance with
the mandatory reporting formats for water systems as detailed in O.Reg. 453107. lt is important
to note that white mandatory, the financial plan is provided for Council's interest and approval
however, for decision making purposes, it may be more informative to rely on the information
contained within the 2010 Forecast Update and previous rate studies. Nevertheless, Council is
required to pass certain resolutions with regard to this plan and regulations and it is
recommended that:
1. The Municipality of Bayham Water Financial Plan prepared by Watson & Associates
Economists Ltd. dated August 9, 2010 be approved.
2. Notice of availability of the Financial Plan be advertised.
3. Submit the Financial Plan and the Council Resolution approving the Financial Plan to the
Ministry of MunicipalAffairs and Housing. (O.Reg. 453107, Section 3 (1) 6)
4. Submit the Council Resolution approving the Financial Plan, to the Ministry of the
Environment, satisffing the requirements under the Safe Drinking Water Act. (SDWA
Section 32 (5) 2 ä))
l4y'atson & Associates Economists Ltd.
H:lBayhaml2jl0 OReg 453 0TlBayham O Reg 453 07 Repoft.doc
Staff Report F2010-06 regarding Water Financial Plan.
File: F03
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APPENDIX A
2O1O WATER FORECAST UPDATE
SUMMARY TABLES
Watson & Associates Economisfs Ud.
H:l&ayham\2ol0 OReg 453 oABayham O Reg 453 07 Repoft.doc
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Appendlx A-'l
MunicipallÇ of Bayham
Water Service
Capltal Budget Forecast
lnfated $
Description
Forecast
2010 2011 2012 2013 2014 2015 2016 2fl17 201E 20,t9
;aÞllat ExDendttures
/ienna Booster Station evaluation
}ackfl ow preventer changeouts
\ir release/drain chamber repairs
Mater Rate Study and O.Reg 453/07
)ort Bunvell lnfrastructure Renewal
)ort Bun¡vell watermains
)ort Burwell Roadwork
/ienna lnfrastructure Renewal
/ienna watermains
/ienna Roadwork
nventorv Replacement
Â/atermains
/ehicles
úiscellaneous
z,ooo
885,300
'196,500
670,600
233,900
,4 ?nn
5 100
1 000
25 800
I OOO
I 300
26 300
I 500
26 AnO
8,700
", )nn
4,400
27,900 28.500 2q oon ,q
^nn 30 200lotal Capital Expenditures 2.018.600 31.900 35 600 35 300 36.'100 32 300 28,500 29.000 29.600 30 200iaptlat Ftnanctno
)rovincial/Federal Grants
)evelopment Charges
)ebenture Requirements
{ew Connections
)perating Contributions
ì,eserves and Reserve Funds
1,441,900
376,500
200200 31.900 35 600 ?5 lnn 36. t00 32 300 28.500 2q nnn ,q Ann 30 200
lotal Cap¡tal Financing 2.018.600 31.900 35 600 35 300 36.100 32.300 28.500 29.OOO 29.600 30 200
Watson & Associates Ecomonists Ltd.H:\Bayham\2010 OReg 453 O7\Bayham Water Financial Plan Model Report.xlsx I
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Appendlx A-2
Munlclpallty of Bayham
Water Service
Schedule of Non-Growth Related Debenture Repayments
lnflated $
Appendlx A-3
Municlpality of Bayham
Water Service
Water Reserves/ Reserve Funds Contlnuity
lntTated $
Debenture Year 2010 2011 zlJ12 2fl13 2014 2015 2016 zfJ17 2l)14 2019
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
28,569 zð 5bY 28 569 2ö 5ı9 zð,cbY :zð þb9 28 569 zö,569 2ð,569
lotal Annual Debt Charoes 28.569 28.569 2E,569 28.569 28.569 26.569 28.569 2E,569 28.569
Descr¡Þtion 2lJ10 2011 2012 2013 2014 2fl1 2017 2018 2019
)pening Balance 207.851 134 95'l 189.951 229.651 234.551 240.951 270 351 285,45',1 285.451
lransfer from Ooeratino 127.300 86 900 75.300 40200 42,500 43,700 46.500 44.100 41.300 38,300
lransfer to Cap¡tal
l-ransfer to Ooeratino
200200 Jl,vuu ó5,buu 35 300 36,100 32,300 Zö,5UU z9,uuu 29 600 30 200
)losing Balance
nterest
134,951 1ð9,951 zzv,öJ1 2J4,551 240,951 252,351 270,351 zö5,451 297 151 293,55'1
INWatson & Assoc¡ates Ecomonists Ltd.HlBayham\2010 OReg 453 07\Bayham Water Financial Plan Model Report.xlsx
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Mun¡clpality of Bayham
Water Servlce
Water Lifecycle Reserve Fund Gontinuity
tnfiated $
Description 2fJ1lJ 2011 2lJ12 2013 2014 2015 2016 2017 2lJ14 2019pgning Balance
Iransfer from ODeratino
fransfer to Capital
Iransfer to Ooeratino
)losing Balance
nterest
Watson & Associates Ecomonists Ltd.H:\Bayham\2010 OReg 453 07\Bayham Water Financial Plan Model Report.xlsx
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Appendix A-5
Municlpality of Bayham
Watsr Servlces
Operating Budget Forecast
lnflated $
Description 2010 2011 20't2 2013 2Íl14 2015 2016 20't7 201E 2019
)peratlnq Costs
ìalaries & Wages
itatutory & Non-Statutory Benefits
ìupplies
iools & Equipment
.ab Fees
Jtilities
\dvertis¡ng
\ssociation Fees
\uditing Fees
;ystem Maintenance
/ehicle Maintenance
nsurance
'raining & Education
.tcences
)onferences & Sem¡nars-elephone & lntemet
ìundry
a/ater Quality Management
Vater Supply
)ort Bunrell Secondary System
¡urchased Water (Primary and Secondary)
ryater Adjustments
lichmond Onerations
74,962
19,489
3,000
't,250
7,500
1,997
204
510
1,7U
5,800
400
696
2,500
300
1,550
900
102
2,500
250,258
73.700
77,211
20,073
3,030
I,300
7,575
2,057
206
5'15
1,752
6,000
425
7't7
2,525
303
I,566
909
103
256,841
73.700
79,527
20,675
3,060
1,313
7,651
2,119
208
520
1,769
6,060
429
739
2,550
306
't,581
918
104
281,245
81 ,913
21,295
3,121
1,339
7,804
2,33'l
212
530
1,804
6,181
438
754
2,601
312
1,613
936
1ou
290,502
84,370
2't,934
3,184
1,366
7,960
2,564
216
541
1,840
6,305
446
769
2,653
318
1,645
955
i'
301,',t52
86,901
22,592
3,247
't,393
8,1 19
2,820
221
552
't,877
6,431
455
784
2,706
325
1,678
974
110
31 3,356
89,508
23,270
3,312
1,42'l
8,282
3,102
22s
563
1,915
6,560
464
800
2,760
331
1,7l',!
994
1't3
324, I 68
92,194
23,968
3,378
1,450
8,447
3,413
230
574
1,953
6,691
474
8't6
2,815
338
1,746
1,O14
115
335,287
94,959
24,687
3,446
1,479
8,616
3,754
234
586
1,992
6,825
483
832
2,872
345
1,780
1,O34
1-17
346,721
97,808
25,428
3,515
1,508
8,789
4,129
239
597
2,032
6,961
493
849
2,929
351
't,816
't,054
119
358,478
iub Total Ooeratino 454 248 461,753 415.769 428 888 443,524 459.844 474.906 490.416 506,387 522.834,aDttahl{etated
:xisting Debt
{ew Debt - Principal
{ew Debt - lnterest
)apital From Current
iransfer to Reserves end Reserve Funds 127.300
12,19',!
16,378
n ann
12,72'.1
15,847
75 300
13,275
15,294
40.200
1 3,852
14,717
42.500
'14,455
14,114
À7.'f ñ('l
15,084
13,485
46.500
15,740
12,829
44.100
rc,izt
12,144
41.300
1 7,1 39
11,430
38.300
iub Total Capital Related 127.300 115.469 1 03.869 71 069 72.269 75.069 2 69,869 66 869aotal Expenditures 581,548 577.222 519.638 497 514,593 532.1 1 3 549.975 576,256 589.703
Watson & Associates Ecomonists Ltd.H:\Bayham\2010 OReg 453 O7\Bayham Water Financial Plan Model Report.xlsx Ì
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Dêscription f--tı10-2011 2012 2014 2015 2016 20't7 20't8 zo19
<evenues
3ase Charge
ìichmond Water Rates
Srants
Â/ater Meters
^/ater
Connect Charges Vienna
renalties & lnterest
)ontributions from Reserves / Reserve Funds
108,'t 85
73,700
40,000
1,500
5,658
6,549
'112,039
73,700
40,000
1,500
5,658
6,835
't 15,960
40 000
1 s00
5 658
7 129
120,045
2750
s 658
7 518
'124,199
ziso
5 658
7 668
128,524
2,750
5,658
7,822
't32921
2750
5 6s8
7 978
136,138
2,750
5,658
8,138
139,391
2750
5 658
8 300
142682
2750
5 658
8 466
otal Operat¡nq Revenue 235.592 239.732 170.247 1 35.971 14(l 276,144.754 149 307 152.683 156 100 1 59.557
valer Brlltno Recoverv - oDerât¡no 345.956 337.490 349.391 361.687 374.3't7 387.359 400,668 410.401 420.'.!56 430.14
-ifecvcle Reserve Contrìbution l$l
ryater Brllrno Recoverv - Totãl 345.956 337.490 349 391 361.687 374.317 387 359 400 668 410.401 42tl.156 430 146
Watson & Associates Ecomonists Ltd HlBayham\2O10 OReg 453 O7\Bayham Water Financial Plan Model Report.xlsx ä
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Appendlx A-6
Municipallty of Bayham
Water Services
Water Rate Forecast
lnflated $
Description 2rJ1f)2lJ11 20 2013 2014 2015 2fJ16 20 201E 20't9
lotal Water Billino Recoverv 345.956 337.490 391 361 687 374.317 387.359 400.668 4',l 420.156 430 146
lotal Consumotion lm3l 127,789 129,745 131,701 133 657 13s.613 I 37.569 I 39,525 14',t 481 143,437 145,393
lonstant Rate $2-55 .60 s2-65 j, t,l s2.76 s2_a2 s2_87 s2_90 s2 93 12 q6
nnual lncrease 4 .o%2.Ool 2.Oo/,2-O 2-O1 2-Oo/,1.Ool 1.00/,'1.00,/,
Watson & Associates Ecomonists Ltd.HlBayham\2010 OReg 453 07\Bayham Water Financial Plan Model Report.xlsx
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Page 320 of 405
q
Lt3
July 15,2010
Mr. Kyle Kruger
Administrator
Municipality ofBayham
Straffordville, ON
Dear Mr. Kruger,
We the undersigned represent a group of citizens interested in fundraising for the construction a
new pavilion inthe municipal park in Corinth. 'We certainly appreciate the investment the
Municipality has made in the park in recent years, and feel that a pavilion would be an added
asset that would be utilized by the number of groups already using the park for picnics' reunions
and family get-togethers.
We appreciate the current economy and the potential challenge council faces in prioritizing
projects - that is why \¡re are requesting of council three items:
1) permission to build the pavilion at the Corinth Park;
2)thatcouncil consider intheir next budget deliberation matching every dollar fundraised by our
group for this initiative (to a total of 50% of the project's overall cost); and
3) that the Municipality act as our banker while we fundraise our portion.
We have already cornmenced our fundraising efforts, have a preliminary design for our pavfüon
(thanks to Vienna Home Center Limited) and plan to utilize local contractors, suppliers and
volunteers in this efFort. 'We know council has supported such initiatives in the past and we hope
you can see clear to support this project when you consider next year's budget. Thanking you in
advance for your support,
Co-organizer
S/endfChilcott
Correspondence dated July 15, 2010 from Lori King and Wendy
Chilcott regarding "fundraising for the construction of a new
Page 321 of 405
Page 322 of 405
I
Ct=
Aug. 6,2070
Council members,
My non-profit organization SANYA (Spay And Neuter Your Animals) has been
helping the Bayham community for a number of years now, taking in
stray/unwanted cats, having them spayed/neutered, vaccinating them and then
helping to find good homes for them. Our annual SANYA fundraising yard sale
will be coming up soon (date to be announced) in Port Burwell this year. The
annual sale that we hold, helps pay for some of the costs mentioned above. All
other monies come from donations and of course myself. It would be greatly
appreciated if we could use the Municipal sign to advertise for this event. I
understand this is subject to Municipal use. Thank you for taking the time to
consider this request.
Yours truly,
Marion Paterson
40 Shakespeare
Port Burwell, ON
NOJ lTO
519-874-4735
Correspondence dated August 6, 2010 from Marion Paterson
(SANYA) regarding use of Municipal sign.
Page 323 of 405
Page 324 of 405
î ',." "
c06
MUSEUMS BAYHAM
Minutes of July 14,2010 Meeting
Bayham Municipal Office, Straffordville, Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Ray Maddox, Ron Bradfield
Regrets: Brian Masschaele, Jean Woon, Cheryl Peters, Mat Schafer
1. CALL TO ORDER: Chairman called the meeting to order at 7:10 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA: It was moved by R.Maddox and seconded by C.Buchanan that the
asenda be aonroved as orinted. Motion Canied.
4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the
5. CORRESPONDENCE:
a) Thank you card from Elgin Historical Society for allowing them to
hold thei¡ June meeting at the Marine Museum.
b) Invitation from St.Thomas-Elgin Public Art Centre to attend a tour and
bus trip on Monday October 18, 9:30 am - 7:00 pm to see the art and
architecture of Queen's Park in Toronto. Hosted by MPP Speaker
Steve Peters. Includes a private reception. Cost $50 /person.
6. REPORTS:
A) Marine Museum Report:
6.4.1) Signage: C.Buchanan volunteered to repair the damaged sandwich-
board sign. After some discussion regarding the "OPEN" sign in the
museum window, it was moved by C.Buchanan and seconded by
R.Maddox that we purchase a flashing 'Open' sign from Costco for aprox.
$90. Motion Canied. C.Buchanan volunteered to make the purchase.
6.A.2) Lighthouse Painting: L.Millard received two quotes to resurface
the outside of the entire lighthouse. NuDecor from Tillsonburg will use
traditional paint for $40, 300.00 and Excaliber Windows and Doors will
apply liquid vinyl siding with a 25-year guarantee for $41,301.00.
Discussion followed regarding the benefits of the vinyl siding to prevent
further leakage. They require a $1500 deposit. It was moved by R.Maddox
Windows and Doors for $41.301.00 with a 25 year limited zuarantee.
Motion Carried. Since we did not include enough funds to cover this
entire amount, C.Buchanan agreeÅ to attend the next Council meeting to
request that council approve financing the expenditure .
Museums Bayham minutes of meeting held July 14, 2010.
File: C06
Page 325 of 405
Museums Bayham
July 14,2010
2
Marine Museum ( continued )
6.4.3) Missing Alton Uniform: The Chairman met with Mrs. Dorothy
Alton and her son to discuss the missing uniform. After some investigation
it was found to be residing at the Elgin MilitaryMuseum. The uniform has
since been retumed to the family who intend to create their own display.
6.A.4) Mahlon Burwell's Will: B.Masschaele has arranged for the
original copy of Matrlon Burwell's will to reside at the County Archives,
at the request of the donor. A quality copy will be provided to Marine
Museum for display.
6.A.5) Flowers and Mulch: Thomas Wilson delivered mulch and students
have spread it. C.Peters donated hostice plants, which the students planted.
The hangingbaskets of flowers by front door look good. It was moved by
plants. with the cost not to exceed $50. Motion Carried.
6.4.6) Toilet: Defective toilet has been replaced.
6.A.7) Flags: The damaged Ontario flag has been properly disposed of
and replaced. A new American flag has been added to the goup in the
appropri ate arran gement.
Monthly Student Report: A written report was discussed.
6.8. Edison Museum Report:
6.8.1) Gingerbread Bracket Trim: There are l0 missing brackets from
under the eaves. Rick Dykshorn quoted $30 to replace them in 1994.
N.Dawleyhas quoted $75 each to replace them with new oak brackets.
Chairman still needs to get quote from Mr. Freisen and confirm Dykshorn
quote still in effect.
6.8.2) Flags: It was reported that although there is a Canadian flag at the
Edison Museum, there isn't any rope for the pole yet. It was suggested that
next year we should budget for another flagtrlole at this site to add an
American flag, since Thomas Edison was born American.
Museums Bayham minutes of meeting held July 14, 2010.
File: C06
Page 326 of 405
Museums Bayham
July 14,2010
3
EDISON MUSEUM REPORT ( continued )
6.8.3) Beef Hoist Repairs: C.Peters has indicated that her son-in-law will
do the repairs to the beef hoist. It was agreed that our student staffcould
choose an appropriate colour for painting the hoist, porch and gazebo.
They are to make the paint purchases at Vienna Home Building Centre.
6.8.4) Lefty \Meeks Baseball Display: R.Maddox reported that an
assortment of newspaper clþings accompanied the artefacts. He and Bob
& Jeannette Heile spent some time sorting them.
6.8.5) Monthly Student Report: -A written report was discussed.
ofboth the Edison and Marine Museum student employees be approved as
circulated. Motion Carried.
6.C. New Edison Buitding Committee: Chairman J.'Woon. No report
MATTERS OUT OF THE MINUTES:
¡. Intemational Plowing Match: Mary Alice has asked for
info regarding spooky stories of Elgin. There is already
a DVD with includes the Edison gþost story. It was also
suggested that the marine museum staffmight create
some shipwreck stories. Also it was suggested that our
portable fogþom might be used on site as it has a
spooky sound. UWO has some stories on file regarding
the Bayham Lambs, who were a group of notorious
fellows from north Bayham who were paid assassins.
The North Bayham Rangers were a lesser-known group
of paid killers who might be researched. The Friday the
Thirteen movie is available from the Marine Museum,
part of which was frlmed in our historic lighthouse.
Museums Bayham minutes of meeting held July 14, 2010.
File: C06
Page 327 of 405
Museums Bayham
June 14,2010
4
7. NEW BUISNESS
a) Project Ojibwa: The Municipality of Bayham is activelypursuing the approval
for the site of a retired military naval submarine to be located in Port Burwell. The
Elgin Military Museum will build an interpretive centre beside the sub, which is to be
mounted on land in a "saddle". The municþalityrequested comments from the
committee. There was some concern expressed that the fundraising for the new
military sub interpretive centre would negatively affect our efforts to fundraise for the
new Edison Museum. After further discussion, it was moved by R.Bradfield and
for Proiect Oiibwa. Motion Carried.
b): Ministry of Tourism and Culture Grants: Application forms for 2011 grants
are now available for electronic upgrades in museums. It was decided that the
committee would like L.Millard to re-submit the application from 2010.
c): Donation from Museums Bayham for IPM Pru,ez It was moved by L.Acre and
8. NEXT MEETING: V/ednesdayAug. ll,20l0 at 7:00 pm Municþal
office.
10. ADJOURNMENT: Moved bv L.Acre that the meeting be adjourned at 9:00 pm.
Chairman Secretary
Museums Bayham minutes of meeting held July 14, 2010.
File: C06
Page 328 of 405
THE CORPORATION OF TIIE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Council
FROM: Lynda Millard, Clerk
SUBJECT: Advance Voting Dates
DATE: August 6,2010
FILE: C07
NUMBER: C2010-09
As Council is aware, this is a Municipal Election year with voting day set for Monday,
October 25th.
Candidate nomination packages are available at the front desk. Completed nomination
forms maybe submitteã during regular office and until 2:00 p.m. Frida¡ September lOth,
and must be accompanied by the filing fee of $200 for the position of Mayor and $100 for
all other Council or School Board positions by cash, certified cheque or money order,
payable to the Municipality.
The Voters' List will be available at the front counterbeginning September 7th for
electors to check to see if their names are included. A copy will be provided to each
registered candidate upon written request.
The local Council must, by by-law, set the dates when Advance votes will be held, as the
specific dates are not set by legislation. For this purpose By-law 2010-083, has been
prepared, setting advance voting dates for Saturda¡ October 16 and Wednesday October
20,2010 between 12:00 noon and 5:00 p.m. (attached) for your approval.
As the Clerk, I will be implementing the use of composite ballots.
Suggested Recommendation
*TIIAT Staff report C2010-09 regarding the Municþal Election 2010 be received;
THAT By-taw 2010-083, being a by-law to provide for advance votes to be held prior
to voting day, be presented to CouncÍl for enactment."
Respectfully submitted
Lynda Millard
Staff Report C2010-09 regarding Advance Voting Dates.
File: C07
Page 329 of 405
THE CORPORATION OF THE
MUNICIPALITY OF BAYHÁ.M
BY-LAW NT,MBER 20 10.083
A by-law to provide for advance votes to be held prior to voting day
WHEREAS Section43(1) of the Municþal Elections Act, S.O. 1996,as
amended, provides that a municþal council shall pass a by-law establishing one or more
dates for an advance vote, and the hours during which voting places shall be open on that
date or dates;
NOW TIIEREFORE, the Council of The Corporation of the Municipality of
Bayham hereby enacts as follows:
1. THAT an Advance Vote shall be held on Saturday October 16,
2010 between the hours of 12:00 noon and 5:00 p.m., in the
Committee Room at9344 Plank Road, Straflordville, being one for
all three wards.
2. THAT an Advance Vote shall be held on W'ednesda¡ October 20,
2010 between the hours of 12:00 noon and 5:00 p.m., in the
Committee Room at 9344 Plank Road, Straffordville, being one for
all three wards.
READ A F'IRST, SECOND AND THTRD TIME AND FINALLY PASSED
this 12ú day of August 2010.
MAYOR CLERK
Staff Report C2010-09 regarding Advance Voting Dates.
File: C07
Page 330 of 405
I
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DUM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
DATE: Iuly 29,2010
FILE: FI I
SUBJECT: TDMH Sand Plains Application - Plan for Seniors in Support of Age-Friendly Communities
Attached for information, please find a draft "Pre-Proposal" for funding to the Sand Plains Community
Development Fund, prepared by Tillsonburg District Memorial Hospital. The Pre-Proposal is being
submitted by the end of July, and contemplates some form of participation by several area municipalities
including Bayham.
Staff have had brief discussion with the TDMH CEO, and confirmed that they would place some form of
caveat into the pre-proposal noting that contact has been made with local administration, but no formal
approvals are in place. After initial feedback to the Pre-Proposal, further discussions and Council
approvals would be required for any further support.
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 331 of 405
TILLSONBURC DISTRICT MEMORIAL HOSPITAL
TDMH is a community hospital
commited to promoting health and
providin g exceptional patient care.
July 15. 2010
Mr. Kyle Kruger
Chief Administrative Officer
Municipality of Bayham
9344 Plank Road
Box 160
Straffordville, Ontario NOJ 1Y0
Dear Kyle:
All of us have a common interest in creating communities where seniors can thrive and remain
independent. To that end, a group of stakeholders got together in June to discuss an application to the
Sand Plains Economic Development Fund to create a seniors plan for our region. You will see a draft pre-
proposal to the fund that outlines the scope and deliverables of the project. There was a great deal of
excitement about the potential for this project and there was a suggestion to include the Town of
Tillsonburg, Municipalities of Bayham and Norwich and the County of Nofolk.
For those of you who attended the initial meeting, your feedback is welcome, For our potentÍal municipal
paftners, I will be giving you a call the week of July 21s to discuss this opportunity. We hope to finalize
and send in the pre-proposal by the end of July.
I enclose a copy of an afticle that appeared in the London Free Press recently. Designation as a senior-
friendly community is one of the deliverables of our project.
Sincerely,
Tom McHugh
President and CEO
167 Rolph Street, Tllsonburg, Ontario N4G 3Y9
E-mail : mail @tillsonburghospital.on.ca
Telephone (519) 842-3611 Fax (519) 842-6733
Website: www.tillsonburghospital.on.ca
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 332 of 405
ASSISTING OUR RURAL COMMUNITIES TO BUILD A STRONG, DIVERSIFIED ECONOMY
SAND PLAINS
Communíty D eu e lapment Fan d
SAND PLAINS COMMUNITY
DEVELOPMENT FUND (SPCDF)
Braht, Elgin, M¡ddlesex, Norfolk & Oxford
Pre-Pronosal A " ^t'
N ot- F o r- P rofit O rg a n izati o n s
Sand Plains Community Development Fund
Town Centre Mall
Suite 2034, 200 Broadway
Tillsonburg, Ontario N4G 547
Tel: 519-688-7263
Toll-free : 877 -607 -7 263 ( I -877-607-SAN D)
Fax: 51 9-842-9431
Email: info@sandplains.ca
Website: www.sandplains.ca
The Sand Plains Community Development Fund (SPCDF) is supported entirely by the Government of Canada and delivered by the Ontario
Association of Community Futures Development Corporations Inc. (OACFDC).
Page I of 9
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 333 of 405
Not-For-Profit Application Process
Suggestions to all applicants:
SPCDF priority: The Sand Plains Community Development Fund will give priority to projects
which are multi-community in nature and benefit the Sand Plains reqion of Brant,
Elgin, Middlesex, NoÉolk, and Oxford Counties,
Partnerships: The SPCDF encourages the creation of regional partnerships. The extent of
involvement and commitment of all partners involved in the project will be
considered.
Cost sharing: The more each partner contributes to the project, the stronger their
commitment to complete the project and the stronger the application becomes.
lncremental activity: The project must be incremental to ongoing activities of the organization.
lnnovative projects: The project should be innovative, involving new service delivery approaches,
technologies, processes or products.
Measurable outcomes.'The applicant must be specific about how the project fits with the priorities and
objectives of the SPCDF. Make sure the results of your project are measurable
and that you have included information on how you will measure the short and
long term impacts of your project. Demonstrate how the project will enhance the
Sand Plains region (e.9. investment in the region, jobs created by development
actívities, community development plans implemented, new products and
services available in the region, etc.).
Make sure the outcomes are SMART:
Specific - Measurable - Achievable - Realistic - Time bound
Any questions? Please contact the Sand Plains Community Development Fund Sfaff at (519) 688-
7 263 or tol l -fre e I -87 7 - 607 -7 26 3 (1 -87 7 -607 -S AN D).
The Sand Plains Communiþ Development Fund (SPCDF) is sttpported entirely by the Government of Canada and delivered by the Ontario
Association of Community Futures Development Corporations Inc. (OACFDC).
Page 2 of9
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 334 of 405
Not-For-Profit Pre-Proposal Appl ication
Gover Sheet
Title of Project: Comprehensive Plon for Seníors ín Support of Age-Friendly CommunÍties
Name of Project Contact: Tom McHugh
Position:CEO
Organization: Tillsonburg District Memorial Hospital (TDMH)
Street Address: 167 Rolph Street
City/Town: Tillsonburg County / Region: Oxford County
Province:ON PostalCode: N4G 3Yg
Telephone: 519-842-3611 extension 301 Fax: 519-842-6733
E-mail: tom.mchuqh@tdmh.on.ca
Potential Partners :
Names Organization Name Phone Number
1. Tom McHugh
Julie Gilvesy
Kelly Verhoeve
Tillsonburg District Memorial Hospital 5t9-842-36Lt ext.301
5L9-842-36t1 ext.201
5L9-842-361L ext.205
2. Kelley Coulter Town of Tillsonburg 519-842-6420 ext.3227
3. Kyle Kruger Municipality of Bayham s19-866-5521
4. MichaelGraves Norwich Township 519-879-5568 ext.227
5. BillAllcock Norfolk County 519-426-5870 ext. L225
6. Ann Beaudoin Baldwin Place/H ickory Hills s19-688-3236
7. Trudy Geesen Tillsonburg Seniors Centre 5L9-842-7626
L Donna Handsaeme
9. Tanya Bowman
Tillsonburg & District Multi-Service Centre
Tillsonburg & D¡strict Multi-Service Centre
519-842-9000
519-842-9000
10. Kim Agnew
Grace Forget
Walter Squazzin
Woodingford Lodge/Maple Manor Nursing Home 519-842-3563
stg-42L-5556
519-426-8305
11. Vicky Coward
Sherry Fletcher
Nancy Johnson
Donna Ladouceur
Karen Robinson
South West Community Care Access Centre 519-539-1284 ext.5L72
519-641-5839
519-631-9907 ext.5LL7
5L9-64L-5537
5L9-842-36tt ext.263
12. Kelly Gillis
Julie Girard
South West Local Health lntegration Network 5t9-640-2564
5t9-640-2564
13. Leanne Turner Alzheimers Society of Oxford 519-42L-2466
14. Angela Rizzo Arthrit¡s Society 5t9-433-2t9L ext.235
15. Dr. Sheri-Lyn Kane School of Health Studies, Faculty of Health Sciences, UWO 5L9-66t-2Lt1 ext. 81230
The Sand Plains Community Development Fund (SPCDF) is supported entirely by the Government of Canada and delivered by the Ontario
Associatíon of Community Futures Development Corporations Inc. (OACFDC).
Page 3 of9
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 335 of 405
DECLARATION
The organization agrees information provided will be disclosed to third parties for purposes of assessing the Pre-Proposal
for funding. All parties that this information is provided to are required to sign a confidentiality agreement and will therefore
maintain the confidentiality of this document and its contents.
CERTIFICATION
By submitting this application the lead applicant hereby certifies that the application and supporting documentation are
true and complete in all respects.
Project Contact Name (please print): Tom McHugh
Position:
Signature:
CEO, Tillsonburg District Memorial Hospital
The Sand Plains Community Development Fund (SPCDF) ß supported entirely by the Government of Canada and delivered by the Ontario
Association of Community Futures Development Corporations Inc. (OACFDC).
Page 4 of 9
Date:
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 336 of 405
N ot-For-Profit Pre-Proposal Appl ication
Narrative
Applicants are required to complete the narrative section of the Pre-Proposal and are encouraged to attach
additional information as it relates to the application, but should be limited to a maximum of 2 pages.
1) Overview: Give a brief overview of the project.
The key content for the application was developed through a shared visioning exercise held June 4'h which
was hosted by TDMH. There is already a strong history of partnership between health care providers serving
seniors and this project is seen as building on that collaborative foundation.
The overall long term goal of the project is to achieve recognition (including World Health Organization
designation) as an "Age-Friendly Community" for Tillsonburg and surrounding rural municipalities (Bayham,
Norwich, Norfolk)
The short-term goals for the project are as follows:
o To develop a comprehensive plan for seniors which includes the following components:
o Outdoor spaces & buildings
o Transportation
o Housing
o Social inclusion
o Communication & information
o Civic participation & employment
o Health and socialservices
o To contribute to the municipal plans for the Tri-County area (Oxford, Norfolk, Elgin) in terms of both
social and economic development;
o To create awareness of seniors issues, healthy aging and the contribution of seniors to a vibrant
community;
o To actively engage seniors in planning a full range of community support services and local age-
friendly strategies;
o To empower seniors to help other seniors in support of independent livíng;
o To become a 'pilot site' for the development of innovative new models of financing and delivering
age-appropriate services for seniors; and
o To conduct an economic evaluation of the current and future array of required seniors services in
order to determine the appropriate balance of facility-based and community-based services (e.g.
Balance of Care)
2) Priorities: lndicate which sector(s) the project impacts:
Comprehensive senior services plan cuts across all sectors
3) Benefits: Summarize the benefits which you anticipate this project will bring to the Sand Plains region.
(i.e.: investment in the region, jobs created by development activities, community development
plans implemented, new products and services available in the region etc.)
Seniors already comprise almost one-quarter of all residents in the Tillsonburg area which is much higher
than the provincial average. Population forecasts suggest that this important segment of our society will
The Sand Plains Community Development Fund (SPCDF) is supported entirely by the Govemment of Canøda and delivered by the Ontario
Association of Community Futures Development Corporations Inc. (OACFDC).
Page 5 of9
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 337 of 405
Brow significantly in the next decade. Employees 55 and older are already the fastest-growing segment of
the workforce and by 20LL when the baby boomers start turning 65, they will make up 40% of the
workforce. Rural economies will struggle unless they plan for and successfully adapt to this demographic
shift.
Project benefits include:
Comprehensive senior services plan which identifies and quantifies existing gaps in health care,
municipal services and housing;
Strategies to keep seniors healthy & mobile so they can continue to actively participate in a wide
range of community activities;
Promotion and support of older workers who can contribute to a vibrant rural economy;
Sustainable development strategies for existing and future retirement communities;
ldentification of the full range of future housing needs across a continuum of care and support (e.g.
from long term care nursing homes to seniors apartments to assisted living to independent living);
Strengthened urban-rural municipal partnersh¡ps in terms of service delivery within the Tri-county
region;
Development of new public-private partnership models (incl. social enterprise) for delivering seniors
services;
A regional focus across selected urban & rural municipalities with lessons learned that can be
applied to other communities in the Sand Plains area
4) Proiect Activities: lndicate how your activities will support rural communities/stakeholders to identify,
develop and plan for new economic opportunities in line with regional priorities; and/or
support the development and implementation of targeted strategies to attract and retain workers,
entrepreneurs, residents and visitors, and investment to the region.
Phase 1- Establish Proiect lnfrastructure 12 months)
o Recruitment and hiring of Project Coordinator
o RFP for consulting services for data analysis and report writing
¡ Establishment of project steering committee and expert advisory committees
Phase 2 - lnventorv of Existine Services (3 months)
All existing senior services will be surveyed to determine existing resources and current utilization as
well as unmet needs (e.g. wait lists); this inventory will include both local services as well as regional
programs (e.g. Southwest regional geriatric program) to verify their capacity and accountability for
delivering & supporting local services
Tillsonburg and surrounding municipalities will be assessed ín terms of their "senior-friendliness" in
the 8 domains recommended by the World Health Organization
Phase 3 - Assessment of Population Needs (2 months)
This phase will include collection of both quantitative and qualitative data including but not limited to:
o Population forecasts and trends in disease incidence/prevalence
o Focus groups with both rural and urban seniors to determine what they perceive as the greatest
gaps in service as well as quality of life measures
The Sand Plains Community Development Fund (SPCDF) is supported entirely by the Goyernment of Canada and delivered by the Ontario
Association of Community Futures Development Corporations Inc. (OACFDC).
Page 6 of9
a
a
a
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 338 of 405
. With ass¡stance from the project's expert advisory panel, a literature review will be conducted in
terms of what other communities across Canada and around the world are doing to create "seniors
friendly" communities
o A series of stakeholder engagement sessions will be held with seniors Broups, seruice providers,
municipal reps and members of the business community to develop innovative solutions for the
financing and delivery of a wide range of seniors services as well as inclusive seniors policies for use
by municipalities and employers
o ln addition to the preparation of draft and final versions of the senior services plan, this phase will
include meetings with municipal staff in the Tri-County area and the South West LHIN to determine
how emerging "senior friendly" strategies and documented gaps in service can best be incorporated
into existing localand regional plans.
5) Proposed Project Start Date: Fall2010 Date: Fall2011
The Sand Plains Community Development Fund (SPCDF) is supported entirely by the Government of Canada and delivered by the Ontario
Association of Community Futures Development Corporations Inc. (OACFDC).
Page 7 of9
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 339 of 405
Not-For-Profit Pre-Proposal Application
Narrative
6) Other Sources of Funding: Please explain your plans to include (or not include) other sources of
funding (partners, government, private sector, etc.). ln kind support means contributions other than
monetary which defray a portion of the project's total eligible costs.
7) Other lnformation: Please include any additional information which you feel is relevant to the project.
Project will be overseen by a steering committee which has representation from all project partners and other key
stakeholders involved in the delivery of seniors services. Because the project will have a regional focus on the Tri-
County area of Oxford, Elgin and Norfolk, the steering committee will have appropriate urban and ruralgeographic
representation.
To ensure that the project is connected to emerging best practices from across Canada and to assist with project
evaluation, an expert advisory panel will also be established which includes representation from the School of
Health Studies at the University of Western Ontario. The other equally important 'expert' panel will be a seniors
advisory council with representation from local seniors groups. This advisory council will oversee the seniors
engagement strategy in the project and provide regular input to project milestones, which is consistent with the
World Health Organization guidelines for "Age Friendly Communities".
The Sand Plains Community Development Fund (SPCDF) is sapported entirely by the Government of Canada and delivered by the Ontario
Association of Community Futures Development Corporations Inc. (OACFDC).
Page 8 of9
Name of Orqanization Cash Contribution ($)ln-kind Contribution ($)
Tillsonbure District Memorial Hosoital Yes - TBD
M unicipalities Yes - TBD
South West Local Health lntegration Network Yes - TBD
Project Steering Committee
Expert Advisory Panel Seniors Advisory Council
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 340 of 405
Not-For-Profit Pre-Proposal Application
Budget
Please note: The budget submission in the Pre-Proposal stage is to be used for discussion purposes only.
Applicants who are encouraged to complete the Full Application will need to provide more detailed information
which may alter the funding request at that time.
Project Costs
(1) Funding from other
sources (minimum l5%)
In Kind Cash
(2) Requested
funding from
SPCDF
(3) Total
estimated
project cost
Project Coordinator (salary & benefits)Sss,ooo
Administrative Assistant (salary & benefits)S48,ooo
Consulting services (data analysis, report
writing, meeting facilitation)
Sso,ooo
Project Staffìng su b-tota I :sz,soo S15,ooo S183,ooo
Project office (incl. rent, equipment and
supplies)
S34,ooo
Marketing & communications S6,ooo
Committee and advisory group meetings s4,000
Project evaluation & audit S4,ooo
Project Expenses sub-total:s7,5oo s6,ooo $4g,ooo
Totals:$15,ooo $21,000 s195,000 S231,ooo
**NOTE: if project is accepted for full applicat¡on stdge, proponents will apply to the South West Locøl Hedlth
lntegrotion Network for projed contrìbutíon ds part of theîr multi-year AgÍng at Home initiative
1. "Funding from other sources. " This should include all sources of funding other than the SPCDF.
2. "Requested funding from SPCDF. " This should be an estimate of the amount requested if the prolect
goes to the FullApplication stage.
3. "Total estimated project cosfs."This should be the estimated total cost of the project including all
sources.
The Sand Plains Community Development Fund (SPCDF) is supported entirely by the Government of Canøda and delivered by the Ontaio
Association of Community Futures Development Corporations Inc. (OACFDC).
Page 9 of 9
Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 341 of 405
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AGING: London ls the flrst Canadlan communlty to be named an Age-Frlendly City by the World Health Organ¡zat¡on
By GEOFF TURNER THE LONDON FREE PRESS
Last Updeted: July 7, 2010 9:29em
Afler two years of study by a city hell worklng group, London has become the first Canadlan munlc¡pallty to eam the Age-Friendly
Clty des¡gnaüon from lhe World Health O¡ganization.
London Jolns 49 municipallties from 10 other countr¡es lo be recognized for "providing pollc¡es, servlces, settings and structures
that enable people to agê actively,'acco¡dlng to WHO's guidelines,
Cont¡oller Glna Barber, who chaired the age-füendly city work¡ng group, said the effort will create a more llvable city for all
Londoners.
'An ag+,füendly city is lnclus¡ve of groups of all ages, so the klnds of things we do, for exemple, lo make cities more walkable are
good not just for senlors, but for young parenls with chlldren snd for people wlth mobllity problems as well,' she sald,
The age-fríêndly projeci grows parlly from a need to address ths changlng demographics of the Forest City, said Barber.
London's population has grown lèss than l% per year since 2000, but the over4O sel has grown by 22%. Nearly one in five
Londoners is now a senior.
Thê working group produced a report, now avallable through cfiy hall or onllne, that looked at a w¡de range of llveablity concems
fo¡ seniors, from housíng and transportetlon to social lncluslon and civ¡c parlicipaüon. The report doesn't include specific
recommendatlons fo¡ actlon but ls meent as e "conversation startel" among policy makers end the publlc on sen¡ors'issuès,
Ciling a recent report that renked London Norlh Americe's second-best retirement city, Barber sald London ls doing a good job
accommodating sen¡ors, but admits there's work lo be done,
"By and large they (sen¡ors surveyed) hink lt is an age-friendly oity and e great place for senlors to llve. But we've identil¡ôd a lot
of areas where we can do better, llke publ¡c transportatlon and affordable housing."
An lmpromptu survey at London seniors mecca Cherryhlll Mllage Mall suggests that London is, ¡ndeed, getting e lot dght. Most of the senlors polled at the food court on a Sunday
afremoon expressed satlsfac{lon with availâble services and support.
Key Larsen, 83, said a good model for the city to work from is Chenyhill.
and cemaradede,
n\re had nlne friends around this teblô this moming," she sa¡d,
Jo€ Bruschetlo, 73, who lives next door to he plaza, thlnks the clty would do well to emulate Chenyh¡ll closer to downtown. He said lhat welkeb¡lity ls a big concem for sen¡ors
who'd love to b€ more connecled to downtown l¡fe but are put off by the expense of parklng. Barber agrees.
'One of lhe things we've lendêd to do is build retirôment homes on lhe perÍphery, where we don'l have bus seMce, rather than ln the middle of things. tf we have them ln the
downtown, lt w¡ll Just be good for the v¡tal¡ty of the cÌty as a whole,' she said.
Mayor Anne Merie Declcco-Best said the age-füendly designation also represenls an economlc opportunity for the clty.
"Look at the number of new retlrement homes in London. These are major, mejor investments ¡n our community. People are spendlng mulli-million dollers because they know lots
of people are comlng to r۟re here,"
g€oñ.Umer@sunmgdie.ca or follow GoofietlFPfës on Twitter,
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Staff Memorandum regarding TDMH Sand Plains Application -
Plan for Seniors in Support of Age-Friendly Communities.
Page 342 of 405
û
I
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DT]M
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Potential Financing - Lighthouse Painting
DATE: August 12,2010
FILE: À rg [1 t.t S
At the Council meeting of July 1 5th, 201 0, Council considered the issue of painting for the Port Burwell
Lighthouse, and asked staff for some information regarding financing options"
As outlined by the Clerk in report C2070-06, the quote received for minor repairs and "liquid siding"
totals $41,301.50. This is the quotation recommended by Museums Bayham to proceed.
The 2010 budget includes $19,665 for lighthouse painting. The remaining amount, should Council
determine to proceed in 2010, could be financed from:
. General Museum Reserve ($8,000 balance)
. Contingency Reserve ($28,000 balance)
. Capital Stabilization Reserve ($128,759 balance)
. Available capital surplus at the end of 2010(if any)
Alternatively, another capital project in the 2010 budget could be removed. There are no other capital
projects in the Museums function included in the current budget.
Staff Memorandum regarding Potential Financing - Lighthouse
Painting.
Page 343 of 405
Page 344 of 405
THE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-076
A BY.LAW TO AMEND THE BAYIIAM HARBOURT'RONT
COMMITTEE
WIIEREAS Section 11 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municipality may pass byJaws respecting Economic Development Services
AND WHEREAS the Council of the Corporation of the Municþality of Bayham passed By-law
No. 2009-133 December 3,2009 to establish Terms of Reference for the Bayham Harbourfront
Committee;
AND WHEREÄS Council considers it expedient to amend the said Terms of Reference to
increase the number of Community Representatives.
THF'¡¡BPORE TIIE COTJNCIL OF THE CORPORATION OF TIIE MT]NICIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1,. TIIAT the Terms of Reference for the Bayham Harbourfront Committee established by
ByJaw No. 2009-133 are hereby amended by deleting "maximum of 7 individuals" under
the heading MembershipÆerm of Office, and replacing such with "maximum of 9
individuals".
2. THAT this By-law shall come into fuIl force and effect on August 12,2010.
READ A FIRST AND SECOND TIME this 12th day of August, 2010.
READ A THIRD TIME AND F'INALLY PASSED this 12th day of August,2010.
MÄYOR CLERI(
By-Law 2010-076 A By-law to amend the Bayham
Harbourfront Committee
Page 345 of 405
Page 346 of 405
THE CORPORATION OF THE
MT]MCIPALITY OF BAYHAM
BY-LAW 2010-077
BEING A BY-LAW CONIVEY PART OF TTTE TJNOPENED
ROAD ALLOWANCE DESCRIBED PART OF CTIATHAM
STREET BEING THE ROAD ALLO\ryAI\CE BET\ilEEN
LOTS 10 AND 11, CONCESSION I OF THE
MUTÍICIPALITY OF' BAYHAM, IN TrrE COUNTY OF
ELGIN, DESIGNATED AS PART 5 ON PLAN llR-2446
\ilHEREAS Section I I of the Municipal Act,200l, S.O. 2001, c.25 as amended provides
that a lower tier municipality may pass byJaws respecting Highways, including parking and
traffic on highways;
AI\D WHEREAS Section 8 of the said Municipal Act provides that a municipality has the
capacity, rights, powers, and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS the Council of the former Village of Port Burwell passed By-lawNo. 83-
03 January 24,1983 to stop up and close part of Chatham Street, designated as Part 5 on Plan
ttk-2M6;
AND \üHEREAS the Council of the Corporation ofthe Municipality of Bayham deems it
expedient to convey the subject lands to the Ministry ofNatural Resources.
TIIEREF'ORE TIM COUNCIL OF TIIE CORPORATION OF THE MT]MCIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
THAT the Council of the Municipalþ of Bayham hereby authorizes and directs the Mayor
and Clerk to execute documents as necessary to effect the conveyance of lands described as
Part of the Road Allowance between Lots l0 and 11, Concession I of the Mruricipalþ of
Bayham, designated as Part 5 on Plan llR-2446 to the Ministry ofNatural Resources.
AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 12th day
of August,2010.
1.
MAYOR CLERK
By-Law 2010-077 A By-law to convey part of unopened road
allowance (Chatham Street)
Page 347 of 405
Page 348 of 405
CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
BY-LA\M NO. 2010-079
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BET\ilEEN
TIIE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
AND
TIIE CORPORATION OF TIIE TO\ilN OF TILLSONBURG
FOR TIIE PROVISION OF AUTOMATIC AID SERVICES
WIIEREAS the Fire Protection and Prevention Act 7997, S.O. 1997, Chapter 4, authorizes a
municipality to enter into automatic aid agreonents with other municþalities;
AND WIIEREAS the Council of the Corporation of the Municþality of Bayham is desirous of
entering into an agreement with the Town of Tillsonburg for provision of automatic aid services
to be performed under the jurisdiction of the Municipality;
NOW TIIEREFORE THE COT]NCIL OF THE CORPORATION OF THE
MTTNICIPALITY OF BAYHAM ENACTS AS FOLLO\ilS:
1. TIIAT the Mayor and Clerkbe and are hereby authorized to execute the Agreement
attached hereto as Schedule "4" and forming part of this byJaw between the
Municipality of Bayham and the Town of Tillsonburg for the provision of automatic aid
services to be performed under the jurisdiction of the Municipality;
2. TIIAT this by-law shall come into fuIl force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS 12TII
DAY OF AUGUST,2010.
MAYOR CLERK
By-Law 2010-079 A By-law to authorize the execution of an
agreement (Automatic Aid Tillsonburg)
Page 349 of 405
By-Law #2010-079
Tillsonburg Automatic Aid Agreement
This Agreement made in quadruplicate this day of ,2010.
BETWEEN:
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM,
OF THE FIRST PART;
-and-
THE CORPORATION OF THE TOWN OF TILLSONBURG
OF THE SECOND PART;
TWHEREAS the Town of Tillsonburg is the owner of certain fire frghting equipment,
AND WHEREAS the Municipality of Bayham is desirous of the services of said fire fighting
equipment and personnel of the Town of Tillsonburg to be used in Bayham upon such terms and
conditions hereinafter set out.
NOW THEREFORE the parties hereto mutually agree as follows:
l. The Town of Tillsonburg Fire Services agrees to respond and assist at any emergencies
occurring in the area described below:
Tillsonburg shall be the first call out for the geographical area bounded on the west by
properties abutting Somers Road, from Talbot Line (Hwy 3) north to the south side of
Pressey Road. Bounded on the north by all properties on the south side of Pressey Road.
Bounded on the east by all properties on the west side of Bayham Drive from the south
side of Pressey Road, southerly to Carson Line. Bounded on the south by all properties
abutting Carson Line.
2. The Tillsonburg Fire Service shall respond to emergencies in accordance with Schedule
"4" to this Agreement.
3. The Municþality of Bayham shall notbe liable or responsible to the employees of the
Town of Tillsonburg in the event of injury, or to the Town of Tillsonburg for any
damages resulting to the fire fighting equipment owned by the Town of Tillsonburg
occasioned to the same while responding to, or attending at, or returning from a call
within the said Municþality of Bayham.
4. It is further understood and agreed that in the event of a call coming from the Town of
Tillsonburg at the same time that the fire fighting equipment and personnel, above
mentioned is required by the Municþality of Bayham, then such fire fighting equipment
and personnel shall be first used in Town of Tillsonburg or shall return to Tillsonburg if
responding to, or attending at, an emergency in the Municipality of Bayham.
By-Law 2010-079 A By-law to authorize the execution of an
agreement (Automatic Aid Tillsonburg)
Page 350 of 405
By-Law #2010-079
Tillsonburg Automatic Aid Agreement
5. This agreement shall continue in force until altered, amended or rescinded by giving
ninety (90) days notice in writing or such alteration, amendment or rescinding of this
agreement by either party to the other hereto.
6. Both parties shall subject this agreement to an annual review.
7. The Municipality of Bayham agrees to replace materials used during emergency
situations by the Tillsonburg Fire Service when they are engaged in an automatic aid
response in the Municipality of Bayham. These materials include, but are not limited to,
Class A & B Foams, extinguisher refills, and spill absorbents.
IN \ilITNESS \ilHEREOF THE PARTIES IIERET]NTO HAVE AFFIXED THEIR
CORPORATE SEALS ATTESTED BY TIIE HANDS OF THEIR PROPER OFFICERS
THEREOF.
AUTIIORIZATION THE CORPORATION OF TIIE TOWN OF
TILLSONBT]RG
BY-LAW NO.MAYOR DATE
CLERI(DATE
AUTHORIZATION TIIE CORPORATION OF THE MTJNICIPALITY OF
BAYHAM
BY.LÀ\M NO.MAYOR DATE
CLERK DATE
By-Law 2010-079 A By-law to authorize the execution of an
agreement (Automatic Aid Tillsonburg)
Page 351 of 405
"SCHEDULE A"
The services requested by Bayham to be provided by Tillsonburg include the
following:
1. A combinatíon Pumper Tanker and I other emergency apparatus response to
structure fires, each staffed by 4 fire f¡ght¡ng personnel, or a combination
PumperTanker will respond with I personnel;
2. A Pumper and Rescue response to emergencies which involve rescue
operations, each staffed by 4 fire fighting personnel, or a combination
Pumper Rescue will respond with 8 personnel;
3. A single emergency apparatus staffed by 4 fire fighting personnel will
respond to tiered medical response incidents in accordance with the
agreement between the Elgin Middlesex EMS and the Municipality of Bayham.
The Bayham Fire Department will respond to each emergency outlined in 1 & 2
above in addition to Tillsonburg within the area defined by this By-law. Tillsonburg
will be returned in as timely fashion as is approprlate by the Incident Commander,
Tillsonburg Fire & Rescues Services will respond solely on behalf of Bayham to
medical emergencies wlthin the area defined by thls By-law as part of the Tered
Medical Response Agreement with Elgin Emergenry Medical Services (EMS). The
Central Ambulance Communications Centre (CACC) will request a tiered resPonse
by Tllsonburg for all of the following medical emergencies; Vital Signs
Absent/Cardiac Arrest, Chest Pain, and Motor Vehicular Collisions. The CACC will
request a tiered response by Tllsonburg for other medical emergencies when the
EMS is not expected to arrive at the scene of the emergenry for 20 minutes.
Tllsonburg will invoice Bayham a fee of $410 for each hour and $205 for each half-
hour thereafter per apparatus carrying 4 Fireñghters, or a fee of $610 for each hour
and $305 for each 7r hour thereafter per apparatus carrying I Firefighters.
Tillsonburg will invoice Bayham quarterly for services provided under this
agreement.
The forgoing rates will be adJusted on the ann¡versary of the agreement in
accordañce w¡th tne consumer price index for the previous 12 month period,
excluding food and energy costs, as determined by Statistics Canada.
Page 3 of 3
By-Law 2010-079 A By-law to authorize the execution of an
agreement (Automatic Aid Tillsonburg)
Page 352 of 405
*',RiH^Y#,'åfäffi"'
BY-LAW NO. 2010-080
A BY.LAW TO AUTHORIZE TTIE Ð(ECUTION
OF AII AGREEMENT BET\ryEEN
THE CORPORATION OF TI{E MUNICIPALITY OF BAYTIAM
AND
TIIE CORPORATION OF TIIE TO}YI\SHIP OF SOUTH.WEST O)ßORD
FOR TIIE PROVI$ON OF AUTOMATIC AID SERVICES
WHEREAS the Fire Protection and Prevention Act 1997, S.O. 1997, Chapter 4, authorizes a
municipality to enter into automatic aid agreements with other municipalities;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into an agreement with the Township of South-West Oxford for provision of automatic
aid services to be performed under the jurisdiction of the Municipality;
NOW TI{EREFORE TIIE COUIICIL OF TIIE CORPORATION OF TTIE MUI\üCIPALITY
OF BAYHAM ENACTS AS FOLI;OWS:
1. TTIAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule "4" and formingpart of this by-law between the
Municipality of Bayham and the Township of South-'West Oxford for the provision of
automatic aid services to be performed under the jurisdiction of the Municipality;
2. TTIAT this by-law shall come into full force and effect upon final passing.
READ A trTRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS I2TH DAY
oF AUGUST,2010.
MAYOR CLERK
By-Law 2010-080 A By-law to authorize the execution of an
agreement (Automatic Aid South-West Oxford)
Page 353 of 405
Schedule "A
By-Law #201 0-080
SWOX Automatic Aid Agreement
This Agreement made in quadruplicate this day of ,2010.
BETWEEN:
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM,
OF THE FIRST PART;
-and-
THE CORPORATION OF THE TOWNSHIP OF SOUTHWEST OXFORD
OF THE SECOND PART;
WHEREAS the Township of South V/est Oxford is the owner of certain fire fighting equipment,
AND WHEREAS the Municipality of Bayham is desirous of the services of said fire fighting
equipment and personnel of the Township of South West Oxford to be used in Bayham upon
such terms and conditions hereinafter set out.
NOW THEREFORE the parties hereto mutually agree as follows:
1. The Township of South V/est Oxford Fire Department agrees to respond and assist at any
emergencies occurring in the area described below:
SWOX Fire Department shall be the first call out for the geographical area bounded on
the west by properties abutting the west side of Springerhill Road, from Talbot Line
(Hwy 3) north to the south side of Pressey Road. Bounded on the north by all properties
on the south side of Pressey Road. Bounded on the east by all properties on the west side
of Somers Road from the south side of Pressey Road, southerly to Talbot Line. Bounded
on the south by all properties abutting the north side of Talbot Line.
2. The South V/est Oxford Fire Department shall respond to emergencies in accordance
with the CAD Worksheet. (SCHEDIILE 'B')
3. The Municipality of Bayham shall not be liable or responsible to the employees of the
Township of South West Oxford in the event of injury, or to the Township of South West
Oxford for any damages resulting to the fire flrghting equipment owned by the Township
of South West Oxford occasioned to the same while responding to, or attending at, or
returning from a call within the said Municipality of Bayham.
4. It is further understood and agreed that in the event of a call coming from the Township
of South West Oxford at the same time that the frre fighting equipment and personnel,
above mentioned is required by the Municipality of Bayham, then such fire fighting
equipment and personnel shall be first used in Township of South 'West Oxford or shall
return to South West Oxford if responding to, or attendingat, an emergency in the
Municipality of Bayham.
By-Law 2010-080 A By-law to authorize the execution of an
agreement (Automatic Aid South-West Oxford)
Page 354 of 405
Schedule "4"
By-Law #201 0-080
SWOX Automatic Aid Agreement
5. The Municipality of Bayham agress to pay the Township of South West Oxford a fee as
follows:
Current MTO rate at the time the emergency occurs.
6. This agreement shall continue in force until altered, amended or rescinded by giving
ninety (90) days notice in writing or such alteration, amendment or rescinding of this
agreement by either party to the other hereto.
7. Both parties shall subject this agreement to an annual review.
8. The Municipality of Bayham agrees to replace materials used during emergency
situations by the Township of South'West Oxford when they are engaged in an automatic
aid response in the Municipality of Bayham. These materials include, but are not limited
to, Class A & B Foams, extinguisher refills, and spill absorbents.
9. Upon passing of this By-law, By-law 2000-03 as amended by By-law 2000-32 and all
other By-laws regulating Automatic Aid Services with the Township of South West
Oxford are repealed.
IN WTTNESS WHEREOF TIIE PARTIES TIEREUNTO HAVE AFFIXED TIIEIR
CORPORATE SEALS ATTESTED BY TIIE HANDS OF THEIRPROPER OXT'ICERS
TTIEREOF.
AUTHORIZATION TIIE CORPORATION OF TIIE
TO\ilIISHIP OF SOUTH WEST O)ßORI)
BY-LAW NO.MAYOR DATE
CLERK DATE
AUTHORIZATION TTIE CORPORATION OF TIIE MUNICIPALITY OF
BAYHAM
MAYORBY-LAWNO.
CLERK
DATE
DATE
By-Law 2010-080 A By-law to authorize the execution of an
agreement (Automatic Aid South-West Oxford)
Page 355 of 405
CAD RESPONSE REOUIREMENT WORKSHEET
DEPARTMENT NAIIE tsavham - schedule "H" 10 Hv-law :zv1u-ulY ano zulu-uöu
DATE 3O-Jul-10
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By-Law 2010-080 A By-law to authorize the execution of an
agreement (Automatic Aid South-West Oxford)
Page 356 of 405
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SCHEDULE "B" to ByJaw 2010{79 and 2010-080
By-Law 2010-080 A By-law to authorize the execution of an
agreement (Automatic Aid South-West Oxford)
Page 357 of 405
Page 358 of 405
THE CORPORATION OF
THE MUNICIPALITY OF' BAYHAM
BY-LAW NO. 2010-081
A BY-LAW TO AUTHORIZE THE EXECUTION OF A MUTUAL ASSISTANCE
AGREEMENT
BETWEEN
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
AND
THE CORPORATION OF THE TO\ilI\ OF AYLMER
THE CORPORATION OF THE MUNICIPALITY OF CENTRAL ELGIN
THE CORPORATION OF THE MUNICIPALITY OF DUTTON/DUI\¡-WICH
THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN
THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD
THE CORPORATION OF THE CITY OF ST. THOMAS
THE CORPORATION OF THE TOW\SHIP OF MALAHIDE
THE CORPORATION OF THE COUNTY OF ELGIN
\üHEREAS the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E. 9 provides
that the Council of a municipality may make an agreement with another municipality for the
provision of any personnel, service, equipment or material during a declared Emergency;
AND \ryHEREAS the parties wish to provide for mutual aid and assistance to each other
through the provision of personnel, services, equipment or material to one or the other during a
declared Emergency within the meaning of the Emergency Management and Civil Protection
Act;
AND \ryHEREAS the parties have Emergency Plans pursuant to the Emergency Management
and Civil Protection Act;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to enter into a Mutual Assistance Agreement with area municipalities'
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF'THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLO\ilS:
1. THAT the Municipality of Bayham enter into a Mutual Assistance Agreement in the form
affixed hereto and market Schedule "4" between the Corporation of the Municipality of
Bayham and the Corporation of the City of St.Thomas, Corporation of the Municipality
West Elgin, Corporation of the Town of Aylmer, Corporation of the Municipality of Central
Elgin, Corporation of the Municipality of Dutton/Dunwich, Corporation of the Township of
Southwold, Corporation of the Township of Malahide and the Corporation of the County of
Elgin;
I
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 359 of 405
2. THAT the Mayor be authorized and directed to execute the said agreement on behalf of the
Municipality of B ayham;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND X'INALLY PASSED THIS 12TH
DAY OF AUGUST,2010.
MAYOR CLERK
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 360 of 405
By-Law No. 2010-081
Schedule "4"
MUTUAL ASSISTANCE AGREEMENT
WHEREAS the Emergency Management and Civil Protection Act, n.S. O. 1990, c. E. 9 provides
that the Council of a municipality may make an agreement with another municipality for the
provision of any personnel, service, equipment or material during a declared Emergency;
AND WHEREAS the parties wish to provide for mutual aid and assistance to each other
through the provision of personnel, services, equipment or material to one or the other during a
declared Emergency within the meaning of the Emergency Management and Civil Protection
Act;
AND WHERAS the parties have Emergency Plans pursuant to the Emergency Management and
Civil Protection Act;
NOW THEREFORE in consideration of the mutual covenants herein contained, the parties
agree as follows:
1. Definitions
1.1 In this Agreement,
1.1 .1 "Assisted Municipality" means the municipality receiving aid or
assistance pursuant to this Agreement;
1.1.2 "Assisting Municipality" means the municipality providing aid or
assistance pursuant to this Agreement;
1.1.3 "Emergency", "Emergency Atea" and "Emergency Plan" shall have the
same meanings as in the Emergency Management and Civil Protection
Act;
1rl.4 "Mutual Assistance Agreement" means this Agreement and the attached
Schedule(s) which embody the entire Agreement between the parties;
1.1.5 "Requesting Party" means the municipality asking for aid and/or
assistance pursuant to this Agreement;
l.L6 "Community Control Group" means the organisational entity responsible
for directing and controlling the Assisted Municipality's fesponse to an
Emergency.
l.L7 "Declared Emergency" means that, the Municipality asking for aid andlor
assistance pursuant to this agreement has followed the proper procedures
in declaring an emergency and has exhausted all resources in their own
Municipality.
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 361 of 405
2.Role of the Minister
2.1 The parties acknowledge that pursuant to the Emergency Management and Civil
Protection Act (the "Act"), the Minister of Community Safety and Correctional
Services for the Province of Ontario is responsible for the administration of the
Act and is the principal contact for all Emergencies.
2.2 The parties further agree that the Minister should be notified in writing of any
request made under this Agreement. The Requesting Party agrees to notiff, as
soon as reasonably practicable, Emergency Management Ontario (EMO),
Ministry of Community Safety and Correctional Services on the matter of any
request for assistance made under this Agreement.
Authorization to Request/Offer Assistance
3.1 Each party hereby authorizes its Chief Administrative Officer, or such other
senior offrcer of the party as the Chief Administrative Officer has designated
(hereinafter "CAO"), to request, accept offers to provide, or to offer to provide
assistance pursuant to this Agreement on behalf of that party.
Requests for Assistance
4.I The parties agree that in the event of a Decløred Emergency, a Requesting Party
may request assistance in the form of qualified personnel, services, equipment, or
material from the other party(s).
4.2 The request for assistance shall be made by the CAO of the Requesting Party to
the CAO of the Assisting Municipality. The CAO may make the initial request
for assistance orally. However, any request for assistance made orally shall be
confirmed in writing by the Requesting Party within three (3) days of the initial
oral request. The Assisting Municipality may provide assistance to the other
party upon receipt of the oral request.
4.3 The request for assistance shall be confirmed in writing as soon as reasonably
practicable by the Requesting Party in accordance with Schedule "4" attached
hereto. The written request shall set out in detail the specific personnel, services,
equipment or material that has been requested as assistance, and which the
Assisting Municipality has agreed to provide. The Assisting Municipality may
request such additional information, as it considers necessary to confirm the
existence of a Decløred Emergency and to assess the type, scope, nature and
amount of assistance to be provided.
4.4 The Assisting Municipality shall respond to the request within one (l) day, and
may in its sole discretion determine the type, scope, nature and amount of
assistance it will provide. The Assisting Municipality shall confirm in writing the
assistance it has agreed to provide.
4.5 The parties may by mutual agreement alter the assistance to be provided to the
Assisted Municipality under this Agreement. Amendments to the scope, type,
nature or amount of assistance shall be conf,irmed in writing by the Requesting
Party within three (3) days of being agreed upon.
4
3.
4.
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 362 of 405
5.Limitations on Assistance Provided
5.1 Nothing in this Agreement shall require or obligate or be construed to require or
obligate a party(s) to provide assistance. Each party shall retain the right to refuse
the request to provide assistance, and the right to offer options to the assistance
that has been requested.
5.2 No liability shall arise against the Assisting Municipality if it fails, for any reason
whatsoever, to respond to a request for assistance made under this Agreement.
5.3 When assistance has been offered or provided by the Assisting Municipality, the
Assisting Municipality shall not be obligated to provide any further assistance or
to do anything or take any action beyond that which is specifically agreed to by
the acceptance ofthe request for assistance.
5.4 Nothing in this Agreement shall prevent the Assisting Municipality, in its sole
discretion, from withdrawing any or all assistance provided to the Assisted
Municipality.
5.5 The Assisted Municipality may determine in its sole discretion that its
requirement for assistance has ceased and shall notiff the Assisting Municipality
of this in writing.
Term and Termination
6.1 This Agreement shall be in effect from
6.2 Despite any other section of this Agreement, either party may terminate this
Agreement upon at least sixty (60) days' written notice to the other party.
7. Costs
7.1 The parties agree that any and all costs for assistance are to be paid by the
Assisted Municipality. The Assisted Municipality shall be responsible to pay for
any and all actual costs incurred for the assistance or by the Assisting
Municipality in providing the assistance. Such costs shall include wages, salaries,
and expenses incurred in providing the assistance provided said expenses are
reasonable in the circumstances relative to the need for assistance, but shall
exclude employment benefits.
7.2 The Assisted Municipality shall also be responsible for all actual operating costs
for all personnel, services, equipment, machinery or material furnished, including,
but not limited to, costs of fuel, repairs, parts and any and all other items directly
attributable to the operation of equipment and machinery, services and material
furnished as assistance to the Assisted Municipality under the Agreement. The
Assisted Municipality shall be responsible for the cost of replacing equipment or
material furnished by the Assisting Municipality if damaged beyond reasonable
repair.
6.
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 363 of 405
8.
7.3 The Assisting Municipality shall provide to the Assisted Municipality, if practical,
an estimate of the cost of providing the assistance.
7.4 The Assisted Municipality shall be responsible for payment of wages, supply of
materials and fuel, property damage to vehicles, and injury to personnel providing
assistance in the event of a declared emergency and at all times relating to the
rendering of assistance pursuant to this Agreement.
Payment
8.1 Payment by the Assisted Municipality for costs incurred for the assistance
provided, shall be subject to the Assisted Municipality's receipt of an invoice
from the Assisting Municipality. Such invoice shall set out in detail, to the
reasonable satisfaction of the CAO, the costs actually incurred by the Assisting
Municipality in providing assistance, and where practically available, receipts for
disbursements shall be forwarded in support of the invoice.
8.2 The Assisted Municipality shall remit payment of the amount owing for the
assistance provided within ninety (90) days of the termination of the Decløred
Emergency or the receipt of the Assisting Municipality's invoice, whichever is
later.
8.3 Any amount remaining unpaid and outstanding after the ninety (90) day period
referred to in sub-section 8.2 of this Agreement shall bear interest at the rate
stipulated in the Assisting Municipality's invoice, which rate shall not exceed the
Bank of Canada bank rate at the date of the invoice plus two (2%) per cent per
annum until paid.
Employment Relationship
g.l Despite the fact that the employees, contractors, servants and agents (collectively
"the workers") of the Assisting Municipality may be assigned to perform duties
for the Assisted Municipality and that for the duration of the Emergency, the
Assisted Municipality shall reimburse the Assisting Municipality for the costs of
the wages, salaries and expenses of the workers, in all other respects the workers
of the Assisting Municipality retain their employment or contractual relationship
with the Assisting Municipality. The parties acknowledge and agree that the
Assisted Municipality is not to be deemed the employer of the Assisting
Municipality's employees, agents, or contractors or servants, under any
circumstances or for any purpose whatsoever. The Assisting Municipality shall
remain responsible for all statutorily required deductions,'contributions and/or
payments, including but not necessarily limited to Employment Insurance and
CanadaPension Plan and at all times at the current established rate for the
Municipality.
Indemnity
10.1 The Assisted Municipality shall indemniff and save harmless the Assisting
Municipality from all claims, costs, all manner of action or actions, cause and causes
of action, duties, dues, accounts, covenants, contracts, demands or other proceeding
9.
10.
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 364 of 405
11.
of every kind or nature whatsoever at law or in equity arising out of the Agreement
and out of the provision of any assistance pursuant to this Agreement.
Insurance
11.1 During the term of this Agreement, each party shall obtain and maintain in full
force and effect, general liability insurance issued by an insurance company
licensed to carry on business in the Province of Ontario, providing for, without
limitation, coverage for personal and bodily injury, public liability and property
damage. Such policy shall:
I 1 .1 .1 have inclusive limits of not less than Five Million Dollars ($5,000,000) for
injury, loss or damage resulting from any one occuffence;
11.1.2 contain a cross-liability clause endorsement of standard wording;
11.1.3 name the other party as an additional insured with respect to any claim
arising out of the Assisted Municipality's obligations under this
Agreement or the Assisting Municipality's provision of personnel,
services, equipment or material pursuant to this Agreement;
I1.2 The Assisting Municipality's and the Assisted Municipality's general liability
insurance, when called upon to respond to a claim on behalf of the respective
named insured municipality, shall each apply as primary insurance and not excess
to any other insurance available to the additional insured designated on the named
insured's policy
11.3 Upon the request of the other party, each party shall provide proof of
insurance in a form satisfactory to the requesting party's CAO or his or her
designate.
Liaison and Supervision
l2.I The Assisting Municipality shall have the right, to be exercised in its sole
discretion, to assign an employee or agent (the "Liaison Officer") of the Assisting
Municipality to the Community Control Group of the Assisted Municipality. The
Liaison Officer shall provide a liaison between the Assisting Municipality and the
Community Control Group of the Assisted Municipality. The parties acknowledge
that the pulpose of the Liaison Officer shall be to permit communication between
the Assisted and Assisting Municipalities. Subject to the Municipal Freedom of
Information and Protection of Privacy Act, the Liaison Officer shall be permitted
to inform the Assisting Municipality on the status of the declared Emergency and
the actions taken by the Assisted Municipality. The Liaison Officer shall have the
right to obtain information about the declared Emergency and the use of the
assistance provided in order to report to the Assisting Municipality during and
after the duration of the assistance provided and the Emergency. The Assisting
Municipality shall keep confidential and not disclose any information concerning
the emergency or the assistance provided without the prior consent of the Assisted
Municipality, except as may be legally required.
12.
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 365 of 405
13.
I2.2 The Assisting Municipality shall assign its personnel to perform tasks as directed
by the Community Control Group of the Assisted Municipality. The Assisting
Municipality shall have the right to assign supervisory personnel to operate or
superviie the operation of any of the Assisting Municipality's personnel andlot
equipment furnished as assistance to the Assisted Municipality. Such supervision
shall be in accordance with the instructions of the Community Control Group.
Information Sharing
13.1 If requested, each party shall respond to the other party's request for information
regarding specified types of personnel, services, equipment or material in the
possession òf each party thatmay be used in the provision of assistance under this
Agreement. All such information shall be provided without any warranty of any
kind as to its accuracy, reliability, usefulness or other characteristics.
Food and Lodging
l4.l For the duration of the assistance provided under this Agreemento the Assisted
Municipality shall be responsible for providing all food, lodging and
accommodation required by the personnel furnished by the assisting municipality
pursuant to this Agreement. Where food and lodging cannot be provided in-kind,
the Assisted Municipality shall pay a reasonable per diem to personnel for any
food and lodging purchased by personnel of the Assisting Municipality. The per
diem shall be no less than the Assisted Municipality pays to its own employees as
amaller of policy or agreement.
Notice
15.1 If not otherwise provided in this Agreement, written notice given pursuant to this
Agreement must be addressed,
In the case of notice to the Corporation of the Municipality of Bayham, to:
t4.
15.
The Administrator
The Corporation of the
9344PlankRoad, P.O.
Straffordville, Ontario
NOJ lYO
Municipality of Bayham
Box 160
Fax: 519-866-3884
In the case of notice to the Corporation of the Town of Aylmer, to:
The Administrator
The Corporation of the Town of Aylmer
46Talbot Street West
Aylmer, Ontario
N5H 1J7
Fax: 519-165-1446
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Page 366 of 405
In the case of notice to The Corporation of the Municipality of Central
Elgin, to:
The Chief Administrative Officer
The Corporation of the Municipality of Central Elgin
450 Sunset Drive
Elgin County Administrative Building
St.Thomas, Ontario
N5R 5V1
Fax: 519-631-4036
In the case of notice to the Corporation of the Municipality of
DuttorVDunwich, to:
The Administrator
The Corporation of the Municipality of Dutton/Dunwich
199 Cunie Road
P.O. Box 329
Dutton, Ontario
NOL IJO
Fax: 519-762-2278
In the case of notice to the Corporation of the Municipality of West Elgin'
to:
The Administrator
The Corporation of the Municipality of West Elgin
22413 Hoskins Line
P.O. Box 490
Rodney, Ontario
NOL 2CO
Fax: 579-785-0644
In the case of notice to the Corporation of the Township of Southwold
The Chief Administrative Officer
The Corporation of the Township of Southwold
35663 Fingal Line
Fingal, Ontario
NOL lKO
Fax: 519-769-2837
In the case of notice to the Corporation of the City of St. Thomas, to:
By-Law 2010-081 A By-law to authorize the execution of an
agreement (Mutual Assistance)
Page 367 of 405
The City Clerk
The Corporation of the City of St. Thomas
545 Talbot Street
P.O. Box 520
St. Thomas, Ontario
N5P 3V7
Fax: 519-633-9019
In the case of notice to the Corporation of the Township of Malahide, to:
The Chief Administrative Officer
The Corporation of the Township of Malahide
87 John Street South
Aylmer, Ontario
N5H 2C3
Fax: 519-773-5334
-and-
in the case of notice to the Corporation of the County of Elgin, to:
The Chief Administrative Officer
The Corporation of the County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Fax: 519-663-7661
15.2 If hand delivered, the notice is effective on the date of delivery; if faxed, the
notice is effective on the date and time the fax is sent; if sent by electronic mail,
the notice is effective on the date sent; and if mailed, the notice is deemed to be
effective on the fifth business day following the day of mailing.
15.3 Any notice given shall be sufficiently given if signed by the CAO or by a person
authorized by or acting under the direction or control of the CAO.
16, Rights and Remedies
16.1 Nothing contained in this Agreement shall be construed as restricting or
preventing either party from relying on any right or remedy otherwise available to
it under this Agreement, at law or in equity, in the event of any breach of this
Agreement.
17. Binding Effect
I7.l This agreement shall enure to the benefit of, and be binding upon the parties and
their respective successors, administrators and assigns.
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18.
19.
20.
21.
22.
17.2 This Agreement shall not be construed as or deemed to be an agreement for the
benefit of any third parties, and no third party shall have any right of action
arising in any way or manner under this Agreement for any cause whatsoever.
Incorporation of Schedules
18.1 This Agreement and the attached Schedule "4", embody the entire Agreement
and supersede any other understanding or agreement, collateral, oral or otherwise,
existing between the parties prior to or at the date of execution.
Other Agreements
19.1 The parties hereto acknowledge and agree that if assistance is provided pursuant
to this Agreement, then aid in such event this Agreement and its provisions shall
take precedence over any other mutual assistance agreements or mutual aid
agreements in effect and to which the Assisted Municipality or the Assisting
Municipality may be a party.
lg.2 The parties acknowledge that each party may have its own local boards that
have emergency management or response capabilities or responsibilities or
both. Each party shall inform these local boards of the existence of this
Agreement and offer such local boards the opportunity to becomeparty to this
Agreement.
Provisions Surviving Termination
20.1 Sections 5.2,7,8, 9, 10, 11, 15, 16,20,2I and22 of this Agreement shall survive
termination of this Agreement.
Governing Law
21I The parties agree to be governed by the laws of the Province of Ontario and
Canada.
Arbitration
22] The parties hereby agree that in the event of any dispute arising under or pursuant
to this Agreement, which dispute cannot be resolved by the mutual agreement of the
Chief Administrative Offrcer of any party to such dispute, then and in such event any
such Chief Administrative Officer shall refer the dispute to the respective Head of
Council of the parties for resolution. In the event that the Head of Council cannot resolve
the dispute, either party may, on providing ninety (90) days written notice to the other,
refer the dispute to a third party arbitrator of their mutual choice for resolution. Such
arbitration shall be conducted pursuant to the Arbitration Act, 1991, S.O. l99l c. l7, as
amended
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Page 370 of 405
THE CORPORATION OF TIIE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-082
BEING A BY-LA\il TO AMEND BY-LAW 2O1O.OO1
A BY-LAW APPOINTING MEMBERS TO
BOARDS AND COMMITTEES OF TIIE MTJNICIPALITY
WIIEREAS the Council of the Municþality of Bayham did by By-law 2010-001 appoint persons to
Boards and Committees for the purposes of the Corporation;
WIIEREAS the Council of the Corporation of the Municipality of Bayham did by By-law 2010-030,
2010-039, 2010-M2 and 20 I 0-05 I amend such byJaw;
Ai\D WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
further amend such byJaw;
NOW THEREFORE THE COT]NCIL OF THE CORPORATION OF THE MTJNICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the name Barry Wade be added as a member of the Harbourfront Committee;
2. That the name Joe Dickhout be added as a mernber of the Guysboro Cemetery Board;
3. THAT in all other respects, ByJaw 2010-001 as amended, is hereby confirmed and remains
unchanged;
4. THAT this byJaw shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND TIIIRD TIME AT\D FINALLY PASSED THIS 12TII DAY
OF AUGUST 2010.
M,{YOR CLERK
By-Law 2010-082 A By-law to further amend By-Law 2010-
001 (appoint members to Boards and Committees)
Page 371 of 405
Page 372 of 405
THE CORPORATION OF THE
MI]NICIPALITY OF BAYHAM
BY.LAW NUMBER 2010.083
A by-law to provide for advance votes to be held prior to voting day
WHEREAS Section 43(l) of the Municþal Elections Act, S.O. 1996, as
amended, provides that a municipal council shall pass a byJaw establishing one or more
dates for an advance vote, and the hours during which voting places shall be open on that
date or dates;
NO\ü TIIEREFORE, the Council of The Corporation of the Municþality of
Bayharn hereby enacts as follows:
1. TIIAT an Advance Vote shall be held on Saturda¡ October 16,
2010 between the hours of 12:00 noon and 5:00 p.m., in the
Committee Room at9344 Plank Road, Straffordville, being one for
all three wards.
2. THAT an Advance Vote shall be held on \Mednesda¡ October 20,
2010 between the hours of 12:00 noon and 5:00 p.m., in the
Committee Room at9344 Plank Road, Straffordville, being one for
all three wards.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PÄ,SSED
this 12th day of August 2010.
MAYOR CLERK
By-Law 2010-083 A By-law to provide for advance votes
prior to voting day
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Page 374 of 405
THE CORPORÄTION OFTIIE
MTJMCIPALITY OFBAYHAM
BY-LAWNO.2010 - 084
BEING A BY-LAV/ TO AUTHORIZE THE SIGNING OF A
STIBDIVISION AGREEMENT BETWEEN
JO-LYNN PT. BTJRWELL INC. AND THE CORPORATION
OF THE MUNICIPALITY OF BAYHAM, TO PROVIDE FORTHE DEVELOPMENT
OF A PLAN OF SUBDTVISION, KNOIWN AS THE MACNEIL SUBDTVISION,
VILLAGE OF PORT BUR\VELL, MUNICIPALITY OF BAYHAM.
THE COT'NCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
HEREBY ENACTS AS FOLLOWS:
L THAT the agreernent affixed hereto as Schedule "4", being a zubdivision
agreernent with Jo-Lynn Pt. Burwell Inc., is hereby approved and the Mayor
and Clerk are hereby authorized and directed to execute the same.
2. THAT the agreement is to be registered at the Land Registry Office.
READ A First and Second time this _ day of . 2010.
READ A Third time and finally passed this _ day of . 2010.
MAYOR
CLERK
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Schedule "4" to By-Law No. 2010-084
THIS SUBDIVISION AGREEMENT made in triplicate this
B ETWE EN:
day of_ 2010.
JO-LYNN PT. BURWELL INC.
Hereinafter called the *OWNER OR SUBDMDER"
OF THE FIRSTPART
AND:
THE CORPORATION OF THE MTJNICIPALITY OF
BAYHAM
Hereinafter called the "CORPORATION"
OF THE SECOND PART
WHEREAS, the Owner or Subdivider proposes to subdivide and register a Plan of
Subdivision on property described as Plan 30 Unnumbered Block 2, being PART 2 on
Plan llR-4369, Municþality of Bayham, County of Elgin; the said proposed Plan of
Subdivision, being appended as Schedule "A" to this Agreement;
AND WHEREAS, this Agreement has been made as a condition of approval by the
Ministry of Municipal Affairs and Housing of the Owner's or Subdivider's proposed Plan
of Subdivisior¡ MMAH File # 34-T-88007, named MacNeil Subdivision;
AND WHEREAS, the Owner or Subdivider, has agreed with the Corporation to comply
with their requirements with respect to the providing of services for the lands proposed to
be subdivided and other matters hereinafter set forth;
NOV/ THEREFORE, The Pa¡ties hereb in consideration of other good and valuable
consideration and the zum of Two ($2.00) Dollars, of lawful money of Canada, by each
to the other paid (the receipt whereof is hereby by each acknowledged), covenant and
agree with the other as follows:
I. DEFINITIONS:
(a) "Owrxer or Subdivider" shall include the applicant for the approval of a
Plan of Subdivision, and the registered owner or oïuners in fee simple of
the land for which the subdivision is proposed and/or their respective
heirs, executors, adminishators and assigns, and in addition to its accepted
meaning, shall mean and include an individual, an association, a
partnership, or an incorporated compan¡ and wherever the singular is
used herein, it shall be constued as including the plural.
(b) "Council" shall mean the Municipal Council of the Corporation.
(c) "Engineer" shall mean the Engineer of the Corporation and/or any zuch
Engineer(s) as may be duly authorized and appointed by the Corporation.
2. SCOPEOFAGREEMENT
The Owner or Subdivider agrees to complete at his own expense and in a good
and workmanlike manner, fo¡ the Corporation, all the municipal services as
hereinafter set forth to the satisfaction of the Corporation and to complete,
perforrn, or make payment for such other matter as may be provided for herein.
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CONSULTING ENGINEERS
(a) The Owner or Subdivider agrees to retain a Professional Engineer as the
Consulting Engineer of the Owner or Subdivider, to carry out all the
necessary engineering and supervise the work required to be done for the
development ofthe subdivision. Such Consulting Engineer or a successor
thereto, shall continue to be retained until the work provided for in this
agreement is completed and formally accepted by the Corporation.
(b) The Owner or Subdivider agrees that in the preparation of contract plans
and specihcations, the following procedure will be followed by the
Consulting Engineer:
(Ð Design all the works covered by this Agreement.
(iÐ Prepare plans, profiles and specifications for the said works and to
submit detailed plans, profiles and specifications to the
Corporation for approval prior to the installation of such works,
(iiÐ Obtain, in conjunction with the Corporation, all the necessary
approvals required prior to the construction of such works.
(iv) Obtain the approval of the Corporation, for the Conüacto(s) for
the said works.
(v) Provide full time inspections during the construction of
underground services and part time inspections as necessary for the
surface work.
(vÐ Maintain all records of construction ofthe said works.
(viÐ Supply to the Corporation mylar reproductions of all the works as
constructed by the Contractor. The drawings shall be to the scale
or scales established by the Corporation's Engineer.
(viii) On completion of construction of the said works, to supply the
Corporation with a certificate that the execution of the said works
was in accordance with the approved plans and specifications.
This certificate will not be valid until signed by the Corporation,
and the Corporation's Engineer.
(ix) Supervise the construction of any remedial work required by the
Corporation.
(c) The Owner or Subdivider agrees with the Corporation that no public
services will be installed prior to receiving, in writing, approval of the
detailed plans and specifications by the Corporation.
LIENS
The Owner or Subdivider shall cause to be discharged any lien registered and/or
filed with the Corporation, pursuant to lhe Construction Lien lcl, R.S.O. 1990,
(Ontario) as amended, in respect to any of the works undertaken by the Owner or
Subdivider. The Owner or Subdivider shall pay any legal costs, fees and
disbursements howsoever incurred by the Corporation, in connection with any
such lien, whether or not there are ¡easonable grounds for registration of the lien
by the lien claimant. In the event the Owner or Subdivider fails to discharge any
such lien or fails to pay any such cost, fees and disbursements, incurred by the
Corporation in connection with such lien, the Corporation may make
aÍangements to discharge the lien by taking such actions as it see hts, acting in its
sole disc¡etion. If the Owner or SuMivider fails to reimburse the Corporation in
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connection with any costs incu¡red, pursuant to this paragraph, the Corporation
shall have the right to realize on the Performance Guarantee provided by the
Owner or Subdivider under paragraph 17 of this Agreement.
EASEMENTS
Upon completion and acceptance of the Plan of Subdivision, the Owner or
Subdivider shall:
(i) dedicate all road allowances shown on the Plan, as Public Highways;
(iÐ provide the Corporation with such rights and easements as it may require
for sanitary sewers, storm sewers, storm drainage, water mains and other
utility purposes;
(iii) provide Hydro One, Eastlink (Am{elecom) Inc. and Natural Resource
Gas with such easements as each of them may require for hydro,
telephone, and television cable and natural gas utility purposes.
Any such transfer, pursuant to (i) above, shall be in fee simple and for nominal
consideration (i.e. One ($1.00) Dollar), in a form satisfactory to the Corporation's
Solicitor, a¡rd title to such lands shall be good and free from all liens and
encumbrances.
The rights and easements granted pursuant to (ii) and (iii) above, shall be for
nominal consideration (i.e. One ($1.00) Dollar), in a form satisfactory to the
Grantee's Solicitor, and the title to lands over which the rights and easements are
granted, shall be good and free from liens and encumbrances and ifrequired by
the Grantee's Solicitor, the consent of the Committee of Adjustnent to such
rights and easements shall be obtained by the Owner or Subdivider.
The Owner or Subdivider, agrees that forthwith, after registration of any transfers
of title, pursuant to (i) above, and any grant of rights and easements, pursuant to
(ii) and (iii) above, it shall provide to the Transferee's Solicitor or Grantee's
Solicitor, a Certificate of Opinion of Title of the lands in respect of which such
transfer and rights and easements are granted, in a form satisfactory to the
Transferee's or Grantee's Solicitor, such Certificate or Opinion to be given by a
Solicitor authorized to practice Law in the Province ofOnta¡io.
The Owner or Subdivider agrees to provide the Corporation with a mylar copy of
the reference or survey plan designating the lands in respect of which such
transfers oftitle and grants or rights and easements are given.
The lands to be transferred and the lands over which rights and easements are to
be given, pursuant to Section 5 and (i) (ii) and iii) above, shall, on the registration
ofthe Plan, be in a clean and tidy condition, graded as required, and ifnecessary,
stabilized against erosion. After such lands or such rights and easements a¡e so
transferred, the Owner or Subdivider shall not use or permit the use of such lands
for the storing of topsoil or any excavated material or equipment except with the
written consent of the Corporation, and in the event of default, the Corporation,
after giving the Owner or Subdivider such notice as it considers reasonable, may
remove such soil, material or equipment and the cost thereof shall be paid by the
Owner or Subdivider to the Corporation.
SANITARY SEWERS
The Owner or Subdivider agrees to construct a complete sanitary sewer system,
including manholes. This system will service all the lands on the said Plan of
Subdivision, according to designs approved by the Corporation, and according to
the specifications of the Corporation's Engineer in effect at the date of
construction thereof, and the Owner or Subdivider shall maintain them including
clearing any blockage until they are formally accepted by the Coçoration.
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Such sewer system shall be constructed to an outlet or outlets according to desigrs
approved by the Corporation and shall be ofsufficient size, depth and at locations
within the limits of the subdivision, or an adjacent road allowance, to service the
subdivision and lands outside the subdivision, which, in the opinion of the
Corporation, will require their use as trunk outlets.
The Corporation may consent to or authorize connection into the sanita¡y sewer
system but such connection shall not constitute acceptance ofthe sewer system by
the Corporation.
STORM SEWERS
(a) The Owner or Subdivider agrees to construct a complete storm se$/er
system or systems, including storm corurections to the street line where
required, in the opinion of the Corporation, and catchbasins a¡rd leads to
service all the lands in the said Plan of Subdivision, and adjacent road
allowances, according to designs approved by the Corporation, and
according to the specifications of the Corporation, in effect at the date
hereof, and the Owner or Subdivider shall maintain them, including
clearing any blockages until they are formally accepted by the
Corporation. Such sewers shall be constructed to an outlet or outlets
according to designs approved by the Corporation and shall be of
sufficient size, depth and at locations within the limits of the subdivision
or on adjacent road allowances, to service the subdivision, and any lands
adjacent to the subdivision, which, in the opinion of the Corporation will
require their use as trunk outlets. The Corporation may connect or
authorize connection into them but such connection shall not constitute
acceptance of the sewer system or systems by the Corporation.
(b) The Owner or Subdivider agrees, at its expense, to construct and the
Corporation to maintain a stormwater management system which is
approved by all regulating agencies and which provides an adequate
stormwater management system for all la¡rds within the Plan.
(c) Storm water retention pond shall be fenced and accessible for
maintenance. The fence for storm water retention ponds shall be a
minimum height of 1.5 metre (5 feet) to prohibit the general public access.
ROADS - PAVED
The Owner or Subdivider agrees to construct all the roads as shown, on the said
Plan of Subdivision, according to the specifications for paved roads of the
Corporation in effect at the date hereof and to maintain them until they are
formally accepted by the Corporation. The specifications for boulevard grading
shall apply to existing streets adjacent to the said Plan ofSubdivision.
ROAD GRADES. ETC.
(a) Before actual construction begins proof must be furnished by the Owner or
Sutdivider or his/her agents that the road grades have been approved by
the Engineer in order that the watermains and appurtenances will be laid to
the proper grade.
(b) When, in the written opinion of the Corporation, it is necessa.ry to change
the said road grades the Owner or SuMivider agrees to grade the road to
sub-grade in the manner and at the time stipulated by the Corporation in
accordance with the specifications of the Corporation, and to restore the
streets to their original condition prior to the change in the grade.
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(c) GRADE
The Owner or Subdivider agrees to grade, to the Corporation's
specifications, to the full width, all road allowances as shown on the said
Plan of Subdivision, prior to the installation or construction ofthe relevant
municipal services provided for herein. The Owner or Subdivider frrther
agrees to keep the bouleva¡ds clear a¡rd free of all materials and
obstructions which might interfere with the installation of electric,
telephone, gas or other utilities. The Owner or Subdivider will be
responsible for any change in grade of any süeet up to 150 feet f¡om the
proposed Plan ofSubdivision where the change is reasonably necessary to
service a street within the subdivision.
CURBS AND GUTTERS
The Owner or Subdivider agrees to const¡uct curbs and gutters on all the streets as
shown on the said Plan of Subdivision and on all existing streets adjacent to the
said Plan ofSubdivision, subjectto Section 9 (a) ofthis agreement, according to
the specifications of the Corporation in effect at the date hereof, and to maintain
them until they are formally acceped by the Corporation. If any curb depressions
are not located correctly with respect to a driveway, the Owner or Subdivider
shall construct a curb depression in the correct location and replace the original
according to the said specifications.
SIDEWALKS
The Owner or Subdivider agrees to construct sidewalks on one side of MacNeil
Court (Phase l) and one side of Charles Court (Phase 2) in the time specified in
Schedule 'B', ffi shown on the said Plan of SuMivision according to the
specifications of the Corporation, in effect at the date hereof, and to maintain
them until they are formally accepted by the Corporation.
WATERMAINS
The Owner or Subdivider hereby agfees to construct a complete watermain
system at his/her o\ryn expense, including shut-off valves, hydrants, water service
connections and all appurtenances to the street line to service all lands in the said
Plan of Subdivision, according to specifications which a¡e in effect at the time of
the installation of the system and not necessarily those in effect at the time of this
Agreement and the Owner or Subdivider shall maintain them until they are
formally accepted by the Corporation. All watermain systems shall be of
sufücient size, depth, and location to adequately service the lands within the
subdivision, in the opinion of the Corporation.'Where it is necessary to extend any
system within the subdivision, to the existing watermain system, outside the
subdivision, including adjacent subdivisions, the size, depth, and location ofthe
extension must be acceptable to the Corporation. Oversizing is to be negotiated,
but 6 inch and 8 inch watermains ate not to be considered as oversized.
The Corporation may connect or authorize connection into the watermain system
but such connection shall not constitute acceptance of the watermain system by
the Corporation.
The Owner or Subdivider agrees that the installation will be made within the Time
Limits specified in Schedule "B" attached hereto.
All Plans relating to the installation of watermains, appurtenances and services
must be submitted to the Corporation for approval along with copies of the
application submitted to the Ministry of the Environment and Energy for their
approval. Before beginning any of the work, written evidence must be filed with
the Corporation that the approval of the Ministry of the Environment and Energy
has been obtained.
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13. LOT GRADING. SODDING. LANDSCAPING
(a) The Owner or Subdivider agrees to grade, provide top soil and sod the
portion of the street allowances lying between the front property line of
lots and the curb save and except any portion of the sheet allowance
within the driveway.
The Owne¡ or Subdivider shall sod all front yards of each of the lots
except for paved or planted areas, upon the completion of the construction
of dwelling thereon. The Manager of Public Works must approve any
exception to this requirement in writing. Said sodding must be in
conformity with the grading control plan as set out on Schedule 'D'
attached hereto.
(b) Before house construction proceeds beyond the basement level, the
Consulting Engineer or an Ontario Land Surveyor shall provide the
Corporation with a certificate confirming the foundations a¡e:
(Ð in conformþ with the footing and top of foundation wall
elevations, shown on the approved Grading Plan;
(iÐ sited entirely on the correct lot and conforms to the applicable
Zontng By-Law. Site swveys a¡e to be attached to the certificate.
(Field notes in lieu of a siting survey will be accepted at this time
to allow construction to proceed.)
Certification of foundation elevations by the Consulting Engineer or
Ontario Land Surveyor shall be taken to mean conformity with the
approved Grading Plan with a tolerance of 150 mm., and will include
verification of top of foundation wall, any steps in the foundation (if
applicable) and the garage sill.
Non-conformance to either siting or foundation elevations shall be brought
to the Corporation's attention for fi¡¡ther direction, prior to proceeding
with any further construction.
The Consulting Engineer or Ontario Land Suweyor shall then provide the
Corporation with preliminary lot cenificates advising that the lot grading
conforms to the approved Grading Plan and is approved for sodding or
seeding.
Prior to the release of any lot grading conditions of this Subdivision
Agreement the Consulting Engineer or Ontario Land Surveyor, shall
provide final certification to the Corporation in the form of as-built
elevations on the Grading Plan in accordance with the approved Plan of
Subdivision.
(c) Upon the elevations and grades being established in accordance with this
Agreement the Owner or Subdivider, shall thereafter, maintain the same
for so long as the Owner or Subdivider is the registered owner ofthe lot.
The Parties agree that the Lot Grading Plan, attached hereto, and marked
as Schedule "D" is a photographically reduced and un-initialled copy of
the Lot Grading Plan, initialled by the parties on the execution of this
Agreement and that such initialled Plan forms part of this Agreement.
The Parties further agree that in the event that any part or pafs of
Schedule "D", are illegible or conflict with the initialled Plan from which
it was made, the initialled Plan shall prevail.
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(d) If, in the opinion ofthe Corporation, the Owner or Subdivider has at any
time dwing which the Owner or Subdivider is the registered owner of any
lot within the Plan of Subdivision failed to establish or maintain any such
grade or elevation as required by Paragraph 13 (c), the Corporation, may,
after giving such notice to the Owner or Subdivider, as the case may be,
enter and re-enter from time to time upon such lot with equipment,
machinery, sod and fill, and do such works and remove anything f¡om the
lot as in the Corporation's opinion, may be necessary to remedy such
default, and the costs thereof, shall be paid by the Owner or Subdivider, to
the Corporation.
(e) rilhere the Owner or Subdivider has sold a lot within the Plan of
Subdivision, and in the opinion of the Corporation, the Owner or
Subdivider, or the subsequent owner has, at any time, failed to establish or
maintain any grade or elevation required to be established or maintained
by paragraph 13 (c), the Corporation may, after giving such notice to the
subsequent Owner or Subdivider, as the case may be, enter a¡rd re-enter
from time to time upon such lot with equipment, machinery, sod and fill
and do such works and remove anything from the lot as in the
Corporation's opinion may be necessary to remedy such default and the
costs thereof, shall be paid by the subsequent Owner or Subdivider, to the
Corporation, and if no lots a¡e sold, it shall constitute a lien on the lot and
interest shall be payable on the amount thereof at the rate of Fifteen
percent (15%) per annum, commencing Fifteen (15) days after the mailing
of the statement to the subsequent Owner or Subdivider, at his/trer last
known address.
STORM WATERMÄNAGEMENT
A final Stormwater Management repof is to be submitted to the Municipality
and affected lands deeded to the municipality for future maintenance.
ADMINISTRATION AND INSPECTION COSTS
(a) The Owner or Subdivider agrees to pay to the Corporation all
administrative costs incurred in connection with this Agreement, including
legal and engineering costs.
(b) All ofthe underground works installed shall be constructed and installed
under the supervision of inspectors approved by the Corporation. The
Owner or Subdivider hereby agrees to pay all accounts ofthe Corporation
in connection with the services of the said Inspectors. No work specified
in the Agreement or in the specifications shall be carried out unless there
is an inspector to ensure that all work is being completed in accordance
with specifications approved by the Corporation.
FINANCIAL PAYMENTS _ CAPITAL CHARGES
Except as expressly provided in this Agreement, the charges payable pursuant to
this Paragraph 16 shall be payable by the Owner or Subdivider as specified.
(a) PARKLAND DEDICATION FEE
The Owner or Subdivider shall provide parkland dedication in the form of
cash-inlieu $500.00 per lot. This value is to be $7500.00 for Phase I with
15 lots (14 lots on MacNeil plus one lot on Cha¡les where existing
dwelling is situated) and $7000.00 for Phase 2 with remaining 14 lots and
shall be collected prior to the registration of each Phase of the plan of
subdivision.
(b) STREET LIGHTING
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The Owner or Subdivider shall be responsible for any costs associated
with street light installation. The Corporation shall determine the type,
number and location of the said streetlights and be provided with a
streetlight layout. All streetlighting shall be activated prior to the issuance
of the first occupancy permit.
(c) ELECTRICALDISTRIBUTIONSYSTEM
The Owner or Subdivider hereby agrees to construct a complete electrical
system at his/her expense including all switches, junction boxes,
transformers, wire, hydro service connections, and appurtenances, to the
street line to service all lands in the said PIan of Subdivision, according to
designs approved by Hydro One and according to its specifications which
are in effect at the time of the installation of the system and not necessarily
those in effect at the time of this Agreement, and to maintain them until
they are formally accepted by Hydro One. Hydro One reserves the right to
do the work and the Owner or SuMivider shall pay the total cost. The
electrical system within the subdivision, shall be of sufficient size, depth
and at a location to adequately service, in the opinion ofHydro One, the
subdivision of any lands serviced through it and where it is necessary to
extend the system within the subdivision, to the existing system, outside
the suMivision, and any adjacent subdivisions, the size, depth and location
of the extension must be acceptable to Hydro One.
Hydro One may connect or authorize the connection of the electrical
system but the connection shall not constitute acceptance ofthe elechical
system by Hydro One.
All plans relating to the installation of the electrical system, appurtenances
and services must be submitted to Hydro One for approval along with
evidence that any variances from their standa¡ds are acceptable by the
Municipal Electric Association.
(d) LoT FRONTAGE ANp CONNECTTON CHARGES
(Ð The Owner or Subdivider acknowledges and will be responsible
for the payment of the Corporation's Lot Frontage and Connection
Charges as established by the Corporation and CPI adjusted
annually. Such payment shall be made at the time of the issuance
of a building permit.
LIABILITY INSURANCE
Before commencing any of the work provided for herein, the Owner or
Subdivider, shall supply the Corporation with a Liability Insu¡ance Policy in the
amount of Five Million ($5,000,000) Dollars, and in a form satisfactory to the
Corporation, indemnifiing the Corporation, and their agents from any loss arising
from claims for damages, injury or otherwise in connection with the work done by
or on behalf of the Owner or Subdivider. In the event any renewal premium is not
paid, the Corporation, in order to prevent the lapse of such liability insurance
policy, may pay the renewal premium or premiums and the Owner or Subdivider,
agrees to pay the cost of such renewal or renewals within Fourteen (14) days of
the account therefore being rendered by the Corporation.
The Owner or Subdivider shall provide written notice to the Corporation of the
cancellation of the liability insu¡ance policy, Twenty-One (21) days before the
cancellation is to come into effect.
PERFORMANCE GUARANTEE18.
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(a) As security for the construction and installation of services required by
this Agreement, and prior to the release of the Plan of Subdivision, for
registration, the Owner or Subdivider, shall supply the Corporation with
security for performance and completion of all works required by this
Agreement, in an amount which is Seventy-Five per cent (75%) of the
estimated cost of the works, as set out in Schedule "C", in the form of an
Irrevocable Letter of Credit, from a chartered bank or other financial
institution, satisfactory to the Corporation, expressed to be pursuant to this
Agreement, and payable to the Corporation at any time or in part, from
time to time, upon w¡itten notice from the Corporation, that the Owner or
Subdivider, is in default under this Agreement.
The said security shall be for the period of time set forth in Schedule "8"
for the completion of the works.
(b) The Owner or Subdivider agrees with the Corporation that after Fifty
percent (50%) of the said works are completed, to the satisfaction of the
Corporation, the amount of the security will be progressively reduced to
the amount equal to the estimated cost of the uncompleted work, plus
Twenty per cent (20%) as determined by the Corporation's Engineer. The
reduction will be made after the receþ of the progress cefificate from the
Consulting Engineer, proofthat the contractor has been paid, and approval
by the Corporation. However, the said security will not be allowed to be
reduced below Twenty-Five per cent (25%) of the estimated cost of all
works until all of the work has been completed to the satisfaction of the
Corporation's Engineer and the Corporation and the Owner or Subdivider,
has provided a Letter of Credit for the Maintenance Guarantee. If staging
is approved by Council, the above shall be applicable per stage.
MAINTENANCE GUARANTEE
The Owner or Subdivider agrees with the Corporation that, upon completion of
the various parts of the works and prior to acceptance by the Corporation, the
Owner or Subdivider, will provide at his/her own expense, a Letter of Credit for
the sum of Twenty-Five per cent Q5%) of the actual cost of all the works still
subject to the guarantee, to guarantee the workmanship and materials for a period
of Two (2) years from the date of satisfactory completion of the work.
OCCUPANCY OF BUILDING
The Owner or Subdivider agrees that no building shall be occupied or used for
any purpose in llre subdivision until sewer, water and electricity are in operation,
and inthe opinion ofthe Corporation, capable ofproviding adequate service. The
Owner or Subdivider furthe¡ agrees that no building shall be occupied or used for
any purpose in the subdivision until a base coat ofasphalt has been installed on
the ¡oad immediately in front of the building and extending to an existing
municipal road, and to maintain vehicular access to the said building until the
roads are formally accepted by the Corporation.
TIME LIMIT FOR WORK AND GUARANTEE FOR Iù/ORKMÄNSHIP AND
MATERIAL
Save as herein otherwise provided the Owner or Subdivider agrees to complete
the work required under this Agreement within the Time Limits specified in the
Schedule attached hereto as Schedule "8", and to guarantee the workmanship and
materials for a period of Two (2) yean from the date that the said works are
approved, in writing, by the Corporation. Any work other than that specifically
provided for in Schedule "B" shall be completed within the time limit provided
for herein, for sidewalks, curbs and gutters and roads.
The Owner or Subdivider shall, in the period prior to final acceptance of the
services or utilities to be constructed under this Agreement as soon as it is
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practicable after receiving written notice from the Corporation repair any damage
caused to existing services or utilities by the implementation or performance of
this Agreement or caused during the construction of dwelling units or other
buildings on ary part of the development.
Should the Owner or Subdivider fail or neglect to carry out repairs or any other
work required of this Agreement the Corporation may, in addition to any other
rights or remedies it may have at law or in equity, assert and exercise the rights
provided for in Clause 22.
UNCOMPLETED OR FAULTY WORK
If in the opinion of the Corporation the Owner or Subdivider is not completing or
causing to be completed the work required in connection with this Agreement,
within the specified time, or is improperly performing the work, or shall the
Owner or Subdivider neglect or abandon it before the completion or unreasonably
delay the same so that the conditions of this Agreement are being violated, or
carelessly executed, or in bad faith, or shall the Owner or Subdivider neglect or
refuse to renew or again perforrn such work as may be rejected by the
Corporation, as defective or unsuitable, or shall the Owner or Subdivider, in any
other default in performance of the terms of this Agreement, then, in any such
case, the said Corporation shall promptly notif, the Owner or Subdivider and
his/her surety in writing of such default or neglect and if such notification be
without effect within Seven (7) clear days, after such notice, then in that case, the
Corporation shall have full authority and power to immediately purchase such
materials, tools and machinery and to employ such workmen as in their opinion,
shall be required for the proper completion of the said work, at the cost and
expense of the Owner or SuMivider, or his/her surety or both. In cases of
emergency, in the opinion of the Corporation, such work may be done without
prior notice but the Owner or SuMivider shall forthwith be notified. The cost of
such work shall be calculated by the Corporation whose decision shall be final. It
is understood and agreed that the total costs shall include a management fee of
Twenty per cent (20%) of all labour, material and machine time charges incurred
to complete the work and further, a fee of thirty per cent (30%) of the charges
incuned for the dislocation and inconvenience caused to the Corporation as a
result of such default on the part of the Owner or Subdivider, it being hereby
decla¡ed and agreed that the assuming by the Owner or Subdivider of the
obligations imposed by this paragraph is one of the considerations without which
the Corporation would not have executed this Agreement.
It is further understood and agreed between the parties hereto that such entry upon
the lands shall be as an agent for the Owner or Subdivider, and shall not be
deemed for any purpose whatsoever as an acceptance ofthe said services by the
Corporation.
GENERAL PROVISIONS
The Owner or Subdivider agrees with the Corporation:
(a) REGISTRATION OF AGREEMENT
The Owner or Subdivider agrees that this Agreement shall be registered by
the Corporation's Solicitor upon the title to the lands within the plan of
subdivision, and agrees to pay all solicitor's fees and disbu¡sements
incurred by the Corporation in resp€ct to registration of this Agreement,
forthwith, upon demand.
(b) CONTTNUATTONOFEXISTTNGSERVTCES
'Where the construction of services herein involves a continuation of
existing services to join into the same including adjustment of grades
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where necessary, such work to be completed in a good workmanlike
m¿rnner and at the expense of the Owner or Subdivider.
(c) PUBLIC LANDS _ FILL AND DEBRIS
To neither dump nor permit to be dumped any frll or debris on, nor to
remove or permit to be removed any fill from any public lands, other than
the actual construction of roads in the subdivision without the written
consent of the authority responsible for such lands. The Owner or
Subdivider shall, on request, supply the Corporation with an
acknowledgement from such authority of the Owner or Subdivider's
compliance with the terms of this clause.
(d) OUALITATIVE OR QUANTITATIVE TESTS
The Corporation may have qualitative or quantitative tests made of any
materials which have been or are proposed to be used in the consEuction
ofany services required by this Agreement and the cost ofsuch tests shall
be paid by the Owner or Subdivider within Fourteen (14) days of the
account being rendered by the Corporation.
(e) RELOCATION OF SERVICES
To pay the cost ofrelocating any existing services and utilities caused by
the development work within Fourteen (14) days of the account for same
being rendered by the Corporation. The Owner or Subdivider further
agrees to similarly pay the cost of moving any services or utilities installed
under this Agreement in driveways or so close thereto, in the opinion of
the Corporation, as to interfere with the use of the driveway.
TAXES
That prior to the release of the plan for registration the Owner or
Subdivider shall pay the taxes in full for all the lands included in the said
Pla¡r ofSubdivision according to the last revised assessment roll, until the
lands are assessed and billed as a registered plan.
LOCAL IMPROVEMENTS
Prior to the release of the plan for registration, to prepay any outstanding
local improvement charges which are levied against any of the lands in the
said plan of subdivision.
SPECIFICATIONS
Unless otherwise specified, any work required under this Agreement shall
be according to the specifications ofthe Corporation.
Any and all approval ofplans and specifications by the Corporation does
not relieve the Owner or Subdivider of responsibility for errors and
omissions in the plans and specifications.
It shall be the responsibility of the Owner or Subdivider to supply any
third party contractor with all necessary information to compete the works
contemplated under this Agreement.
STREETS
During the construction of the services and utilities required to be
constructed under this Agreement and during the construction ofany
(Ð
(g)
(h)
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(k)
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dwelling units to be constructed within the subdivision all streets within
the development site and MacNeil Court @hase l) and Charles Couf
(Phase 2) shall be maintained in good repair and clean by the Owner or
Subdivider but this obligation and liability of the Owner or Subdivider
does not extend beyond the time of final acceptance. Until final
acceptance the Owner or Subdivider shall be responsible to maintain the
entrances to the site on the existing municipal street to enswe the roads are
kept clean and free from dust and debris.
STREET SIGNS
Street signs and traffrc control signs will be installed by the Municipality
at the Owner's expense.
LICENCE TO ENTER
To retain a licence from any subsequent purchaser ofthe aforesaid lands to
enter upon such lands in order to comply with the provisions of this
Agreement.
SANDING. DUST CONTROL. SNOWICE REMOVAL FROM ROADS
Prior to the Corporation assuming the services, the Owner or Subdivider
agrees to provide, at their expense, dust and weed control.
The Owner or Subdivider shall snowplow and sand any unpaved roads
when required to provide and maintain safe and adequate vehicula¡ access
to all occupied buildings.
The Corporation agrees to snowplow and sand all paved roads in the
subdivision upon completion by the owner of the base coat of asphalt and
when all frames and covers for catchbasins, manholes and water valves
have been set at the same elevation as the base coat of asphalt so they will
not interfere with snowplowing operations. The Owner or Subdivision
agrees that any service provided by the Municipality prior to formal
acceptance of the roads by the Municipality shall not be deemed
acceptance of the roads.
SURVEY MONUMENTS AND MARKERS
Prior to the formal acceptance of the services and roadwork by the
Corporation, to supply a statement by an Ontario Land Surveyor that, after
the completion of the subdivision work, he has found all standard iron bars
and suwey monuments as they pertain to only vacant lots remaining on the
date ofthe acceptance ofthe subdivision.
INTEREST
Interest at the per annum rate of Three per cent Qþ points above the
prime rate of the Corporation's bank shall be payable by the Owner or
Subdivider, to the Corporation, on all sums of money payable herein,
which are not paid on the due dates calculated from such due dates. The
due dates ofany sum ofmoney shall be Fourteen (14) days after the date
of the invoice.
CANCELLATION OF AGREEMENT
In the event the plan ofsubdivision is not registered within one year from
the date hereof, the Corporation may, at its option, on one month's notice
to the Owner or Subdivider, declare this Agreement to be null and void.
(l)
(m)
(n)
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(p) NOTICES
Any notices required to be given hereunder may be given by registered
mail, addressed to the other party at its address according to the most
recent assessment roll and shall be effective as ofthe date ofthe deposit
thereof, in the Post Ofïice.
(q) UNSOLD LOTS
The Owner or Subdivider is to provide suitable weed control on any
unsold lots. Failure to do so will result in the Corporation performing the
work and assessing a charge or lien to the property.
G) STAGING
The Owner or Subdivider covenants and agrees that the construction ofthe
subdivision will be completed in two Phases, being Phase I - MacNeil
Court (14 Lots plus 1 Lot on Charles Court where existing dwelling is
situated and the Storm Water Management Area) and Phase 2 - Cha¡les
Court (14 lots) with some or all of the services required to be provided by
the Owner or Subdivider and the Owner or Subdivider may complete such
services in accordance with such phasing proposal as specihed in
Schedule "B".
(s) BUILDINGPERMITS
The Owner or Subdivider covenants and agrees not to apply for any
building permit for any building on the lands until the following pre-
requisites have been satisfied:
l. The Water/Vy'astewater Superintendent has advised in writing that
all sanitary sewer and water main systems have been constructed
and installed in accordance with this agreement and connected to
existing facilities that are in operation and until the entire system
is, in the opinion of the Superintendent, capable of servicing said
lands.
2. The Manager of Public Works has advised in writing that rough
grading has been carried out to hiVher satisfaction and that
building permits may be issued in accordance with the grading
control plan attached hereto as Schedule 'D'; curb and gutter,
storm water sewer systems and base coat of asphalt has been
installed; all traffic and st¡eet signs have been installed.
Exceptions to this condition may be permitted where, in the
opinion of the Manager of Public 'Works, there are extenuating
ci¡cumstances. In these cases, the Owner or Subdivider shall
undertake protective and remedial measures to the satisfaction of
the said Manager. All costs of such protective and remedial
measures shall be bome by the Owner or Subdivider.
3. Hydro One has advised the Corporation in w¡iting that the
complete electrical system has been installed in accordance with
this agreement and is capable of servicing the lands. Exceptions to
this condition may be permitted in writing at the discretion of the
Corporation.
4. The Owner or Subdivider has satished all the financial
requirements under this agreement.
(t) MOpELHOME
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The Corporation agrees to the issuance of one building permit for the
purpose of constructing one model home on Lot # 29 MacNeil Court
for the beneht of the Owner or Subdivider to market the subdivision.
This one model may be constructed in advance of the installation of
base coat asphalt and preliminary acceptarice ofthe services provided
suitable arrangements satisfactory to the Corporation have been made
for fire protection and access. The model may not be occupied as a
residential unit until base coat asphalt has been placed and preliminary
acceptance ofservices has been granted.
SIGNAGE FOR PROJECT
The Owner or Subdivider is entitled to erect one sign on the Storm Water
Management Area of the proposed plan advertising the project. Any sigt
erected must conform to the Corporation Sign By-law The sign must be
kept in good repair at all times and will be required to be removed once
the Corporation a¡isumes ownership of the Storm rWater Management
Area.
(v) TREE PLANTING
The Owner or SuMivider shall plant one tree per lot in a location and of a
kind and size approved in writing by the Manager of Public Vy'orks.
Should any tree die within 12 months of planting the Owner or Subdivider
shall replace the tree with a new tree as prescribed in this agreement.
Trees are to be planted a minimum of I metre (3.3 feet) behind the
property line and located so as not to interfere with services and utilities at
any time.
(w) SURIACETù/ATERMANAGEMENTDITRINGCONSTRUCTION
The Owner or Subdivider agrees to require the contractor to provide
means to avoid ponding, erosion and/or flooding onto adjacent properties
during construction and will continue until lots have been developed by
means of erosion provisions such as silt fencing, straw bales and rough
grading of undeveloped lots to maintain all surface water on developed
property.
(x) DRIVEWAYAPPROACHES
The Owner or Subdivider shall pave all driveway approaches to the
satisfaction of the Manager of Public Works upon the construction of the
building serviced by a¡ry such driveway. If any dropped curb is not
located correctly with respect to any drivewa¡ the Owner shall construct a
dropped curb in the correct location and shall fill in the original dropped
curb in accordance with specifications.
The Owner or Subdivider agrees with the Corporation:
(a) EXTENT OF Iù/ORK
The extent of work shall be construed to consist of the labour and
materials necessary for the construction in a good substantial,
workmanlike manner of all the items required for the completion of the
entire work consisting of all the items shown on the drawings which have
been approved by the Corporation, and which shall be installed according
to these specifications; also, ofall excavations, drains, sheathing, shoring,
false-work, forms, tools, appliances, and materials necessary for the safe
expeditious and effective execution of all temporary and permanent work.
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The Owner or Subdivider shall be responsible for obtaining the location of
all other Utiliti€s such as Electric Underground Cables, Telephone
Conduits, Sewer Catchbasins, Farm Drainage Tiles, Gas Mains and
Services, etc., from the utility concemed, and must protect and/or repair
same subject to the regulations ofthe particular service involved
Excavations, backfilling and all work on Municipal Streets must have the
approval oftle Engineer and/or Corporation.
Pavements, driveways, entrance to property, lawns, etc., must be replaced
in as good condition as found.
Barricades and lantems must be installed on all works for the protection of
vehicles and pedestrians and all precautions taken to minimize the risk of
damage and inconvenience to others.
All work shall be carried out so that it conforms to the regulations of the
Trench Excqvators Act, arrd the rüorker's Compensation Board, as it
pertains to the safe working conditions of the workers employed on the
job.
Where a watermain is installed across a non-consolidated sewer or other
trench adequate horizontal and vertical bracing must be installed to
properly support the pipe during settlement of the trench.
The Owner or Subdivider shall take full responsibility for pavement
breaks, which must be approved by the Engineer and restored to the
regulations applicable. The closing of roads due to the installation of
watermains must have the approval of the Corporation's Engineer and the
Owner or Subdivider, must observe all applicable regulations.
If the Owner or Subdivider wishes to use a fire hydrant for a supply of
water for construction purposes he must obtain approval from the Fire
Chief and/or Corporation and provide a proper fitting, complete with shut-
offvalve to attach to the hydrant. Under no condition is he to operate a
hydrant repeatedly as this may cause damage to the mechanism
necessitating a compete overhaul.
The opening and closing of valves and the loading of watermains only to
be performed by employees of the Corporation or its agents. The
Consulting Engineer(s) should make arrangements in advance for this type
of work to be done. The cost of performing this service will be charged to
the Owner or Subdivider and all accounts shall be settled on demand.
All cutting connecting to the Corporation's existing mains are normally
made by the Corporation's forces at the expense of the Owner or
Subdivider. This work may be performed by the Owner or Subdivider by
permission of the Engineer and/or Corporation, and with the Inspector
present.
In the absence of the Owner or Subdivider f¡om the job (whether
permanent or temporary), he/she shall provide and leave a competent and
reliable agent or foreman in charge and all notices communications,
instructions, or orders given, sent, or served upon this person, shall be
taken as served upon the Owner or Subdivider.
SPECIFICATIONS
The installation of the water distribution system is to be carried out in
accordance with the specifications previously referred to as supplied by
the Corporation. These specifications a¡e considered to be a part of this
Agreement.
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(c) LIENS OR CLAMS
The Owner or Subdivider agrees that, upon applying for final acceptance
of the waterworks system in the said subdivision, to supply the
Corporation with a Statutory Declaration that all accounts for work and
materials have been paid or provided or that there are no claims for liens
or otherwise in connection with such work done or materials supplied on
behalf of the Owner or Subdivider, in connection with the subdivision.
25, Schedules "4" through "D" as listed are attached hereto:
l. Schedule "A" Plan of Subdivision
2. Schedule "B" Time Limits
3. Schedule "C" Estimated Costs of Works
4. Schedule "D" Lot Grading Plan
All shall form part of this Agreement and time shall be of the essence with respect
to items contained herein.
26. The Corporation shall be entitled to enforce the provisions of this agreement
against the owner of the lands to which it applies, and zubject to the provisions of
the Land Titles Act against any and all subsequent owners of the lands.
27. The Owner or Subdivider may assign this Agreernent only with the consent of the
Corporation.
28. All parties hereto shall execute and deliver (or cause to be done, executed and
delivered) all such further acts, documents and other assurances that may be
reasonably required by the parties for the completion of the work contemplated by
this Agreement.
IN V/m.lESS WHEREOF, the Parties hereto have hereunto affixed their corporate seals,
attested to by the hands of their proper officers in that behalf fully authorized.
JO-LYNN PT. BURV/ELL INC.
V/itness Hugh MacNeil, President
I am authorized to bind the corporation.
THE CORPORATION OF TTIE
MLINICIPALITY OF BAYHAM
Lynn Acre, Mayor
Lynda Millard, Clerk
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SCHEDUI.E'8"
ESTIMATEDTIME TIMTTS
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EÍIMATED T]ME I-lMfT FOR CONSTRUCNON
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October,2010
Phase 2- Charles Court
Summer 2015
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Phase2-Cha¡lesCourt
tall 2015
Phase 1- MacNeil Court
Summer2012
Phase 2- Charles Court
Summer2017
By-Law 2010-084 A By-law to authorize the execution of an
agreement (Jo-Lynn Pt. Burwell Inc.)
Page 393 of 405
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By-Law 2010-084 A By-law to authorize the execution of an
agreement (Jo-Lynn Pt. Burwell Inc.)
Page 394 of 405
'EÃie.¡t:úB.,&¡gt t6/17
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By-Law 2010-084 A By-law to authorize the execution of an
agreement (Jo-Lynn Pt. Burwell Inc.)
Page 395 of 405
M q Nètl, ø a tt lw,ifitr: qvn O í'dws ii J
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By-Law 2010-084 A By-law to authorize the execution of an
agreement (Jo-Lynn Pt. Burwell Inc.)
Page 396 of 405
d) ROADWORKS
Chorles Coutl
Granular'B' Roadbase - 450 mm
Granular'A' Roadbase - 150 mm
Curb & Gutter - OP5D 500.10
Base Asphalt - 50 mm HL4
Total Roadwork for Charles Court
TOTAT ROADWORKS
b) SANrÏARY SEWERS
Chorles Court
200 mm sDR35 PVc P¡pe
MH1
MH2
125 mm SDR 28 Services (14 SSC's)
Total Sanitary for Charles Court
TOTAL SANITARY SEWER:;
c) S|ORM SEWERS
Chorles Courl
375 mm Pipe
300 mm Pipe (CB Lead)
Double C86.0
Double C86.1
50 mm Rigid lnsulation
Total Storm for Charles Court
Eoseñents - Lots 72n3
375 mm Pipe
1200 mm MH 5
1200 mm CBMH 4
50 mm Rigid lnsulation
Total Storm for Lorst2i1!
Eøsem ents - RLaB7. 2/Dl cB7. 1
200 mm Pipe
RLCB7,2
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50 mm Rigid lnsulation
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TOTAT STORM SEWERS
MacNElL SUBDIVISION
El¡zabeth St. - Pt. Bunuell
Schedule'C'- Phase 2
7lL9/2010
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s1,360.00
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59,648.80
$33,s64.80
By-Law 2010-084 A By-law to authorize the execution of an
agreement (Jo-Lynn Pt. Burwell Inc.)
Page 397 of 405
d) WATERMA'NS
chøiles Court
100 mm DR 18 PVC Pipe
50 mm HDPE Pipe
100 mm Gate Valve
100x100x50 Tee
50 mm Gate Valve
100 - 50 Reducer
50 mm Blowoff Assembly
20 mm Services (14 WSC'5)
Total Waterma¡n for Charles Court
TOTATWATERMAIN
e) SECONDARYSERVICES
Chørles Cou¡t
Surface Asphalt - 40 mm HEI
Sidewalk - 1.5 m
Driveway Ramps
Blvd Topsoil & Sod
Blvd Trees
TOTAT SECONDARY SERVICES
I' STREETUGHTING
Street Lighting & Wiring
TOTAT STREET LIGHTING
d M,SCELTANEOUS rfEMS
Edrahmov¡ng
Cut
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Construction Layout
lnsurance
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Flush & Video Stm & San Sewers
TOTAT MISCETI-ANEOUS ITEMS
TOTAT ESTIMATED CONSTRUCTION COST
s3,920.00
s4,250.00
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$46o.oo
5780.00
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571o.oo
s7,500.00
s19,870.00
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711912070
By-Law 2010-084 A By-law to authorize the execution of an
agreement (Jo-Lynn Pt. Burwell Inc.)
Page 398 of 405
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Page 400 of 405
TITE CORPORATION OF THE
MT'NICIPALITY OF BAYHAM
BY-LAWNO.7-582-2010
PETERS
BEING A BY-LAW TO AMEND BY-LAW No.7Á5Ç2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Baytram deems it necessary to ame,lrd
ZofuSBy-law No. 2456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipalþ of Bayham e,nacts as follows:
1) THAT ByJaw No. 7A56-2003, as amended, is hereby filrther amended by amending Schedule ".e."',
Map No. 27, by deteting from the Agricultural (41) Tnne and adding to the Site Specific Agricultural
( l-24) Zong those lands outlined in hear,y solid lines and rna¡ked
^1-U
on Schedule *A' to this By-
law, which schedule is attached to and forms part of this By-law.
2) THAT By-law No.7A56-2@3, as ame,nded, is hereby fr¡rther amended by amending Section 5
Agricultural (41/41-A) Zone Regnlations, by adding the following new subsection:
'5.11.24
5.11-24.1 Defined Areø
A1-24 as shown on Schedule uA", Map 27 to this by-law
5.11.24.2 AddítìonalPermíü¿d Uses
Woodworking Operation to a maximumfloor area of 244m' (2624 sq.ft)
5.11.24.3 Outdoor Storase
OutdoorStoragewill be límited to a maximum area of500m2 adjacentta the
building housing the woodworking facility
5.11.24.4 SuøøIementalResulatíons
No more thanþur (4) enployees ofthewoodworking operøtions, that is not
dn ovvner of the lands, shall bepermítted in the AI-24 Z'one at any time"
3) THIS By-law comes into force:
a) 'Where no notice of objection has been filed with the Municipal Clerk \^rithin the time
prescríbed by the Plaoning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) 'Where notice of objectionhas been frled withtheMunicipal Clerlcwithin thetimeprescribed
by the Ptanning Act and regulations pursuant thereto, upon the approval of the Onta¡io
Municipal Boa¡d.
By-Law Z582-2010 A By-law to further amend By-Law
Z456-2003 (Peters)
Page 401 of 405
ByJaw 2582-2010 Page2
READ A FIRST TIME THIS 12ü'DAY OF August 2010.
READ A SECOND TIME TIIIS 12ú'DAY OF August 2010.
I\{AYOR CLERI(
READ A THIRD TIME AI.TD FINALLY PASSED TTIIS DAY OF 2OLO.
I\{AYOR CLERK
By-Law Z582-2010 A By-law to further amend By-Law
Z456-2003 (Peters)
Page 402 of 405
By-law 2582-2010
LOï 18
NORTH GORE
A1-24
LOT 20
This is Schedule "A" to By-low
No. 2582-2010, possed the 12th
doy of August 2010.
MAYOR CLERK
MUNICIPALITY OF BAYHAM
SCHEDULE 'A'
0 250m 500m
ltt
Scole 1 : 12,500
MAP No. 2V
By-Law Z582-2010 A By-law to further amend By-Law
Z456-2003 (Peters)
Page 403 of 405
Page 404 of 405
TIIE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM
BY-LA\M NO.2010-085
A BY.LAW TO CONFIRM ALL ACTIONS OF
THE COT]NCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM FOR THE
REGULAR MEETING IIELD AUGUST L2,}OIO
WIIEREAS under Section 5 (l) of the Municipal Act, 2001 S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by byJaw;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by byJaw.
TIIEREFORE THE COUNCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held August 12,2010 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2" THAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND ÄND THIRD TIME and finally passed this 12th day of AugusÇ
2010.
MAYOR CLERI(
By-law 2010-085 A By-law to confirm all actions of Council Page 405 of 405