HomeMy WebLinkAboutMay 06, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, May 6, 2010
7:00 p.m.
7:30 p.m. - Public Meeting - Planning (Zoning)
6:30 p.m. - Committee of Adjustment (Minor Variance)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held April 15, 2010.
(b)Minutes of the budget meeting held April 28, 2010.
(c)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited regarding Port
Burwell Coastal processes study.
(b)7:45 p.m. Peter Corfield of Corfield and Associates regarding Master Fire Plan.
(c)8:00 p.m. Wanda Hoshal regarding Estherville Cemetery.
(d)8:10 p.m. Fran Southwick regarding Vienna property concerns.
(e)8:20 p.m. Mat Redsell regarding jobs in Port Burwell.
5.INFORMATION ITEMS
(a)Joint Cemetery Board minutes of meeting held April 27, 2010.
File: C06
(b)Otter Valley Chamber of Commerce minutes of meeting held April 6, 2010.
File: A01
7-18
19-21
23-66
67
69-70
71-72
73-76
Page 1 of 299
Council Agenda May 6, 2010
Page
5.INFORMATION ITEMS
(c)Heads Up Alert from Ontario Good Roads Association regarding "OGRA to
Manage $750,000 Fund for Municipalities".
File: A01
(d)Correspondence received April 26, 2010 from Trans Canada Trail regarding
"update on recent developments of the Trail".
File: D06
(e)Correspondence dated April 13, 2010 from County of Elgin regarding "County
Council approves $54 million budget".
File: A16
(f)Correspondence dated April 22, 2010 from Municipal Property Assessment
Corporation regarding "2009 Annual Report and Financial Statements".
File: A16
(g)Correspondence dated April 29, 2010 from Municipal Property Assessment
Corporation regarding "Tentative Settlement with Ontario Public Service Employees
Union (OPSEU)".
(h)Correspondence dated April 23, 2010 and brochure from Play Works regarding
"Youth Friendly Community Recognition Ceremony".
File: M02
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
(a)Staff Report D2010-10 regarding Noels Site Plan Agreement / By-law 2010-
046.
File: D11.NOELS
(b)Staff Report D2010-11 regarding J & S Thiessen Consent Application E7/10.
File: D10.10 Thiessen
2.PUBLIC MEETING
1.Public Meeting
77
79-80
81-82
83-86
87
89-93
95-118
119-128
Page 2 of 299
Council Agenda May 6, 2010
Page
1.Public Meeting
(a)7:30 p.m. Oakley Rezoning / Draft Zoning By-law Z578-2010 - to
change the zoning on a parcel of land from the Agricultural (A1) Zone and
Rural Industrial (M2) Zone to the site-specific Rural Industrial (M2-9) Zone
as a condition of Elgin Land Division Committee associated with Consent
Application E39/09.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning By-Law
Z578-2010.
File: D14.OAKL
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report PW2010-03 regarding Closure of Saxton Road south of Nova Scotia
Line.
File: T09
(b)Staff Report PW2010-04 regarding Landscaping Services - 2010.
File: L04
129-148
149-150
151-164
Page 3 of 299
Council Agenda May 6, 2010
Page
7.ROADS, AGRICULTURE & DRAINAGE
(c)Correspondence dated March 31, 2010 regarding "Edward R. Bradfield CRS".
File: A01
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit Report for month ending April 30, 2010.
File: P10
(b)Staff Report P2010-04 regarding By-Law Yard Maintenance Contract Services
2010.
File: P01
(c)Staff Report FD2010-001 regarding Municipality of Bayham's Master Fire Plan.
File: P16
(d)Correspondence dated April 1, 2010 from Wanda Gillis, on behalf of the Port
Burwell Lakers Baseball team regarding "Port Burwell Baseball Park Concerns".
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #8332 to Cheque #8442 inclusive, except Cheque
#8264 totaling $420,125.97 and Payroll Disbursements for the period ending April
18, 2010 totaling $53,387.49.
(b)Correspondence dated April 20, 2010 from County of Elgin regarding "New
Maintenance Agreement for County Roads".
File: A16
(c)Staff Memorandum C2010-03 regarding Committee Appointments.
File: C12
(d)Correspondence dated April 2010 from Trillium Gift of Life Network regarding
"National Organ and Tissue Donation Awareness Week".
File: C13
(e)Correspondence received April 28, 2010 from Straffordville Stealth Midget Boys
Fastball Team requesting financial support for the 2010 season.
File: C13
(f)Staff Memorandum regarding Cemetery Markers - Public Works Yard.
File: S09
(g)Staff Memorandum regarding Plank Road Boundaries - Mary Taylor inquiry.
File: T06
165
167
169-175
177-228
229
231-249
251
253-254
255
257
259
261
Page 4 of 299
Council Agenda May 6, 2010
Page
10.ENVIRONMENT
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held April 15, 2010.
(c)Confidential Memorandum regarding litigation or potential litigation - Claim - Vienna
Bridge.
(d)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-042 A By-Law to further amend By-Law 2010-0001 (Appointing
Members to Boards and Committees)
(b)By-Law 2010-044 A By-Law to authorize the execution of an agreement
(Wilson Lawn Care & Snow Removal)
(c)By-Law 2010-045 A By-Law to authorize the execution of an agreement
(Froese - Ground Effects Landscape and Design)
(d)By-Law 2010-046 A By-Law to authorize the execution of a site plan agreement
(Noels)
(e)By-Law Z578-2010 A By-Law to further amend By-Law Z456-2003
(Oakley/Noels)
(f)By-Law 2009-047 A By-Law to confirm all actions of Council
13.ADJOURNMENT
263
265-276
277-280
281-294
295-297
299
Page 5 of 299
Page 6 of 299
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHÄM
9344 Plank Road, Straffordville
Thursday, April 15' 2010
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, April 15,
2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Fire Chief / By-Law Enforcement Offrcer Gord Roesch and Water Wastewater Superintendent Ed
Roloson were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF'PECT]NIARY INTEREST & THE GENER.{L NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF'AGENDA ITEMS
(a) Minutes of the budget meeting held March 30, 2010.
2010-142
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"TIIAT the minutes of the budget meeting held March 30' 2010 be
approved as circulated.rr
CARRIED UNANIMOUSLY
(b) Minutes ofthe regularmeeting of Council held April 1,2010.
2010-143
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
'iTHÄ,T the minutes of the regular meeting held April l,2010 be approved
as circulated."
CARRIED UNANIMOUSLY
(c) Added Item(s)
There were no items added to the agenda.
Page I of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 7 of 299
Council Minutes
4. DELEGATIONS
April 15,2010
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery.
Honor Wassing substituted as a delegation for Wanda Hoshal
Ms. Wassing raised questions in regard to reclaiming markers believed to belong to
the Esthersville cemetery when the County of Elgin conducts nearby slope
stablilization activities. She provided three pictures of markers located at the public
works yard and questioned where they belonged. She commented that the protest
group would not be submitting an appeal to the Ontario Municipal Board in regard
to the Csinos' rezoning application.
Mayor Acre agreed to determine when the County expects to conduct the proposed
work.
Staff were requested to check if it is known where the markers at the public works
yard are from.
(b) 7:15 p.m. - Mat Redsell regarding chickens in urban areas.
Matt Redsell spoke in support of permitting chickens in the urban areas.
(c) 7:25 p.m. - Nelson Olivera from Stantec Consulting Ltd. regarding Richmond rùy'ater
System Hydrogeological Assessment.
Mr. Olivera, provided a brief overview of the work proposed to meet the
requirements of the Ministry of the Envi¡onment for the Richmond Water System
and answered pertinent questions from Council.
5. INFORMATION ITEMS
(a) Copy of resolution passed March 9, 2010 by the Township of Muskoka Lakes
regarding "Mandatory Accessibility Standards".
File: ClO
(b) Bayham Historical Society minutes of meeting held March 11,2010.
File: C06
(c) Elgin Group Police Services Board minutes of meeting held January 20,2010.
File: C06
(d) Long Point Region Conservation Authority Full Authority minutes of Annual General
Meeting held February 26,2010.
File: A16
(e) Lake Erie Region Source Protection Committee minutes of meeting held March 4,
2010.
File: E00
Page2 of12
Minutes of the regular meeting of Council held April 15, 2010.Page 8 of 299
Council Minutes April 15,2010
(Ð South West Local Health Integration Network Board of Directors highlights of
March meetings.
File: S08
(g) Correspondence dated April 9, 2010 from Association of Municipalities of Ontario
regarding "AMO Report to Members on March 2010 Board Meeting".
File: A0l
(h) Conespondence received April 12, 2010 from Association of Municipalities of
Ontario regarding "Joint and Several Liabilþ Paper".
File: A0l
(Ð Conespondence from Ministry of the Environment regarding "Canada-Ontario
Agreement Respecting the Great Lakes Basin Ecosystem (COA)".
File: M07
1) Copy of conespondence dated April 6,2010 from the Township of Malahide to
East Elgin Family Health Team regarding "Doctor Recruihlent".
File: S08
(k) News Releases dated March 31 & April 7,2010 from Ontario Provincial Police
regarding various items.
File: Pl7
(l) Conespondence dated March 31,2010 from Minister of Finance regarding
"Harmonized Sales Tax (HST)".
File: A16
(m) The Elgin Advantage newsletter dated April 2010 from Elgin Business Resource
Cenhe.
File: M07
2010-144
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"TIIAT information items 5(a) through 5(m) be received for information.rt
CARRIED TINANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report DR2010-007 regardngEndangered Species Act.
File: Ll1
20r0-145
Page3 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 9 of 299
Council Minutes April 15,2010
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT Staff Report DR2010-007 regarding Endangered Species Act be
received;
AND THAT an Exemption Agreement be entered into with the MNR as
soon as the documents are made available for signing."
CARRIED I.INANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a)Building Permit report for the month ending March 31,2010.
File: Pl0
20t0-146
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Buitding Permit report for the month ending March 31' 2010 be
received for information. "
CARRIED UNANIMOUSLY
Correspondence dated March 31,2010 from Ministry of Communþ Safety and
Correctional Services regarding "Master Fire Plan".
File: P16
2010-147
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT correspondence dated March 31, 2010 from Ministry of Community
and Safety and Correctional Services regarding Master Fire Plan be
received for information."
CARRIED UNANIMOUSLY
Copy of Master Fire Plan report.
P16
2010-r48
Moved by Councillor M Taylor
Seconded by Councillor W Casier
o)
(c)
Page 4 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 10 of 299
Council Minutes April 15,2010
"THAT the Master Fire Plan report be received;
AND THAT the plan be referred back to staff for comment."
CARRIED UNANIMOUSLY
9. FINAI\CE. ADMINISTR-A.TION & PERSONNEL
(a) Cheque Register being Chequ e #8267 to Cheque #833 I inclusive, totaling
5734,474.90 and Payroll Disbursements for the period ending April4, 2010 totaling
s49,056.20.
2010-149
Moved by Councillor E Ketchab
Seconded by Deputy Mayor C Evanitski
"THAT Cheque Register being Cheque #8267 to Cheque #8331inclusive,
totaling 5734,474.90 and Payroll Disbursements for the period ending April
4,2010 totaling 549,056.20 be approved.fr
CARRIED UNANIMOUSLY
(b) Staff Report P2010-03 regarding Natural Gardens / Animal Control Advisory
Report #2.
File:401
Support for and against the keeping of chickens was discussed. Council raised
concems that permitting up to ten chickens per household in an urban area was not
supportive of tourist attraction and would undermine aesthetic improvements such as
the investrnent in the east beach enhancements and the washroom/change room
facility recently completed. It was generally supported that keeping of chickens was
more appropriate in the rural areas.
2010-rs0
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report P2010-03 regarding Natural Gardens / Animal Control
Advisory Report #2 be received;
AND TIIAT staff be directed to prepare the necessary amendments to draft
ByJaw No. 2009-07L, being a by-law to Regulate and control Animals,
generally as recommended by the Natural Garden/Animal Control Advisory
Page 5 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 11 of 299
Council Minutes April 15,2010
Group, for Council consideration."
DEFEATED I.JNANIMOUSLY
(c) Correspondence dated March 31, 2010 from County of Elgin regarding "Elgin
County Official Plan Program - Public Focus Group Participants".
File: C12
2010-151
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
*THAT correspondence dated March 31' 2010 from County of Elgin be
received;
AI\D THÁ,T Sean Hurley and Mat Schafer be appointed to participate in the
Public Focus Group for the Elgin County Oflicial Plan Program, pending
their acceptance of the appointment."
CARRIED TINANIMOUSLY
(d) StaffReport C2010-04 regarding Cemetery Care Services Renewal.
File: L04
2010-152
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
'TIIÁ.T StaffReport C2010-04 regarding Cemetery Care Services Renewal
be received;
TIIAT ByJaw 2010-026, being a byJaw to renew the agreement with Len
Froese o/a Ground Effects Landscape & Design for cemetery care services
be presented to Council for enactment;
TIIAT the Straffordville and Guysboro cemeteries be added to the
agreement for additional cemetery care services at a cost of $200 and $120
per cut respectively;
AND THAT By-Law 2009-028, being a bylaw to amend and renew the
agreement with Len Froese o/a Ground Effects Landscape & Design for the
provision of additional cemetery care services, be presented to Council for
enactment."
CARRIED LTNANIMOUSLY
Page 6 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 12 of 299
Council Minutes April 15,2010
(e) Staff Memorandum regarding Munìcipal Assist¿nce Program - Fee Waivers etc.
File: F11
2010-153
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"TIIAT Municipal Assistance Applications summary 2010 be received;
THAT Council approves fee waivers for use of the Straffordville (Bayham)
and Vienna Community Centres as follows:
1. Straffordvitle (Bayham) Community Centre use
- Optimist Club of Straffordville/Bayham main hall plus kitchen 2
events
- SERVE Parents Association main hall2 events
- Straffordville Community Committee hall and grounds for two day
event plus hall for (6) six more events, parking lot up to three times
per year
- Straffordville Lioness Club main hall plus kitchen two events
- Straffordville Santa Claus Parade Committee (Lions) main hall for 1
event
- Otter Valley Chamber of Commerce main hall for 1 event
2 Vienna Community Centre use
- Eastern Star - upper hall 10 meetings plus 2 - 3 fundraising events
- St Luke's Anglican Church basement with kitchen two times plus
Memorial park for two events
- Straffordviile Firefighters Assoc. whole hall two events
- Vienna Lions Club den with kitchen for 21 meetings,5 events whole
hall with prior day set up plus other fundraisers to be announced and
two events for Leos
- Vienna Lioness Club den with kitchen for 10 monthly meetings and 3
events whole hall with prior day set up plus possible other events to
be announced
AND THAT the applicable cleaning fee only be paid in accordance with By-
law 2005-102 as amended"
CARRIED UNANIMOUSLY
20r0-ls4
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
PageT of12
Minutes of the regular meeting of Council held April 15, 2010.Page 13 of 299
Council Minutes April 15,2010
"THAT Council directs areas of municipal assistance support as follows:
- Straffordville Community Committee use of Municipal office building
for monthly meetings, photocopier and sign, watering, grounds
preparation, street banners, parade traffic control, garbage
dumpster, picnic tables, cement pad cleaning and repairs, portable
washroom facilities, parkette maintenance;
- Santa Claus Parade Committee (Lions) parade staff assistance and
OId Chapel Street road closure;
- Bayham Historical Society use of Municipal office building for
monthly meetings, use of Edison Museum for storage, use of
photocopier and supplies, one used computer and accessories;
- Port Burwell Historical Society parade assistance, road closure' use
of beach are4 gazebo, cenotaph, Marine Museum parking lot'
portable washroom facility, and paintingof gazebo."
CARRIED TINANIMOUSLY
10. ENVIRONMENT
(a) Quarterþ Report for the Bayham Water Distribution System and call ins for period
ending March 31,2010.
File: E08
2010-155
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THÄT Quarterly Report for the Bayham \ilater Distribution System and
call ins for the period ending March 3lr2010 be received for information.rr
CARRIED UNANIMOUSLY
(b) Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending March 31, 2010.
File: E08
20t0-ts6
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Quarterly Report for the Bayham Small Municipal Non-Residential
\ilells for the period ending March 31.r20l0 be received for information."
CARRIED TINANIMOUSLY
Page 8 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 14 of 299
Council Minutes April 15,2010
(c) Quarterly Compliance Summary for the Port Burwell Wastewater Treatment Plant
and call ins for the period ending March 31, 2010.
File: E08
2010-r57
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Quarterly Compliance Summary for the Port Burwell Wastewater
Treatment Plant and call ins for the period ending March 31' 2010 be
received for information."
CARRIED {.INANIMOUSLY
(d) Conespondence received from the Ministry of the Envi¡onment regarding "Bayham
(AV/S) Distribution System Inspection conducted on February 17,2010" '
File: E08
2010-158
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Bayham (AWS) Distribution System Inspection Report be received
for information.'r
CARRIED UNANIMOUSLY
(e) staff Report 82010-06 regarding Richmond water system Hydrogeological
Assessment.
File: E08
2010-159
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
*TIIAT Staff Report 82010-06 regarding Richmond Water System
Hydrogeological Assessment be received;
AND THAT Council retain Stantec Consulting Ltd. to complete
^Hydrogeological Assessment respecting the Richmond Community Water
System in accordance with their proposal dated March 31, 2010, with
engineering fees at an upset limit of $43'250 exclusive of taxes."
CARRIED UNANIMOUSLY
Page 9 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 15 of 299
Council Minutes April 15,2010
Correspondence dated March 30, 2010 from Elgin Area Primary Water Supply
System regarding "Elgin Area Primary Water Supply System 2009 Compliance
Report".
File: 808
2010-160
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Elgin Area Primary Water supply system 2009 compliance Report
be received for information."
CARRIED UNANIMOUSLY
Correspondence dated March 24,2010 from County of Elgin regarding "County of
Elgin - Dexter Line - Proposed Solution".
File: 416
20t0-r6l
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT County of Elgin - Dexter Line - Proposed Solution Report be
received for information."
CARRIED LTNANIMOUSLY
11. COMMITTEE OF'THE WHOLE
(a) In Camera.
2010-162
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whote at 8:45 p.m. to discuss:
o a proposed or pending acquisition or disposition of land by the
municipality or local board;
. labour relations or employee negotiations."
CARRIED UNANIMOUSLY
(Ð
(e)
Page 10 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 16 of 299
Council Minutes April 15,2010
(b) Closed session minutes of the regular meeting of Council held April 1, 2010.
(c) Conhdential StaffMemorandum regarding labour relations or employee negotiations.
(d) Confidential correspondence regarding labour relations or employee negotiations.
(e) Confidential discussion regarding proposed orpending acquisition or disposition of
land by the municipality.
(Ð Out of Camera.
2010-163
Moved by Councillor W Casier
Seconded by Councillor M Taylor
tt1'¡l{f the Committee of the Whole do now rise from the "In Camera"
session at9z02 p.m."
CARRIED UNANIMOUSLY
2010-164
Moved by Councillor W Casier
Seconded by Councillor M Taylor
TTTIIAT Council authorize an honourarium of $1,250.00 be paid to Perry
Grant in recognition of his assistance as Acting Fire Chief."
CARRIED I.INANIMOUSLY
12. BY-LAWS
(a) By-Law 2010-026 A By-Law to authorize the renewal of an agreement (Froese)
(b) By-Law 2Ol0-028 A By-Law to authorize the renewal of an agreement (Froese)
(c) By-Law 2010-039 A By-Law to amend By-Law 2010-001 (Appointing
members to boards and committees)
(d) By-Law 2010-040 A By-Law to amend By-Law 2002-009 (Maintenance of
Yards)
20r0-t65
Moved by Councillor M Taylor
Seconded by Councillor'W Casier
"TIIAT By-Laws 2010-026,2010-028,2010-039 and 2010-040 be read a
first, second and third time and finally passed."
Page 11 of12
Minutes of the regular meeting of Council held April 15, 2010.Page 17 of 299
Council Minutes April 15,2010
CARRIED I]NANIMOUSLY
(e) By-Law 2010-041 A By-Law to confirm all actions of Council
20r0-t66
Moved by Councillor W Casier
Seconded by Councillor M Taylor
'TTHAT confirming By-Law 2010-041be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-167
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:05 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page 12 of 12
Minutes of the regular meeting of Council held April 15, 2010.Page 18 of 299
COUNCIL BUDGET MEETING MINUTES
THE CORPORÄTION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Wednesday, April 28, 2010
7:00 p.m.
Present were Mayor Acre, Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw,
Administrator Kyle Kruger, Treasurer Denis Duguay and Clerk Lynda Millard. Deputy Mayor Cliff
Evanitski was absent.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF
None.
3. 2O1O DRAFT BTJDGET
(a) Revised 2010 Draft Budget dated March 30, 2010 as previously circulated
(b) 2010 Municipal Assistance Application Straffordville Lions Club
2010-167
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Straffordville Lions Club request for fee waivers at the
Straffordville (Bayham) Community Centre den and kitchen for regular bi-
monthty monthly dinner meetings, weekly Bingo and 3 annual events be
approved;
THAT all applicable cleaning fees shall apply."
CARRIED UNANIMOUSLY
(c) Consideration of Municipal Assistance Applications cash assistance requests
(d) Revised 2010 Draft Budget dated April 28,2010.
The Administrator circulated the revised draft budget which included unaudited
2009 actuals.
He reviewed the changes made by staffto incorporate the requested $142,000
reduction in the capital budget. Several ofthe changes incorporated included
increased draws from infrastructure reserves. During discussion it was agreed that
the GPS system purchase and installation be removed in favour of upgrades to roads
and new sidewalks.
Page 1 of3
Minutes of the budget meeting held April 28, 2010.Page 19 of 299
Council Budget Meeting Minutes April28,2010
Incorporating these changes results in a tax rate decrease of 1% from 2009. When
the average residential assessment increase of 4.8% is considered, the impact on
residential taxes is 3.8% on averase ($36.70 on a $150,000 residence).
2010-168
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"THAT the budget dated April28, 2010 be adopted as amended.'r
CARRIED UNANIMOUSLY
2010-169
Moved by Councillor W Casier
Seconded by Councillor M Taylor
'TTHAT Council provide municipal cash assistance as follows:
East Elgin Community Assistance Program (Corner Cupboard) $1'000
Elgin County Plowmen's Association $200
Otter Valley Chamber of Commerce (Interpretive Centre wage) $125
Otter Valley Chamber of Commerce $100
Port Burwell Community Childcare Centre $500
Port Burwell Historical Society $500
Straffordville Community Committee $1,000
Tillsonburt & District Multi-Service $500
lst Straffordville BPSC (Scouts) $500."
CARRIED I.TNANIMOUSLY
2010-170
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT Council support the festivals as follows:
Eden Car Rally & BBQ $1,500
Edison Fest $1,500
Tub Daze $1,500
Watermelon Fest $1,500."
CARRIED TINANIMOUSLY
Page2 of3
Minutes of the budget meeting held April 28, 2010.Page 20 of 299
Minutes of the budget meeting held April 28, 2010.Page 21 of 299
Page 22 of 299
Final Report
Port Burwell Coastal Processes,
Sedimentation and Dredging Review
Municipality of Bayham
prepared by
Shoreplan
Engineering Limited
March 2010
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 23 of 299
Shoreplan Engineering Limited
55 Eglinton Avenue E., Suite 800
Toronto, ON Canada M4P 1G8
T) 416.487.4756 F) 416.487.5129
E) mail@shoreplan.com
March 31, 2010
Mr. Kyle Kruger
Administrator
Municipality of Bayham
92344 Plank Road, Box 160
Straffordville ON
N0J 1Y0
Dear Sir:
RE: Port Burwell Harbour Sedimentation
Our File: 09 - 1250
We are pleased to provide this final report presenting our review of the
coastal processes, sedimentation patterns and dredging options at Port
Burwell Harbour. We thank you for the opportunity to work on this project
and would be pleased to provide any further services that you may require.
Yours truly,
Shoreplan Engineering Limited
Bruce Pinchin, P.Eng.
Mar 31, 2010
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 24 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
i
EXECUTIVE SUMMARY
Port Burwell has been experiencing an ongoing sedimentation problem since its original
construction in the 1830’s. The original east and west pier extensions, the west
extension wall and the armour stone breakwater were all constructed to mitigate the
sedimentation problem. There are two primary causes: the sediment load coming down
Big Otter Creek and the coastal processes acting on the nearshore deposit of sand
immediately in front of the entrance piers.
Structural solutions were considered as a means of reducing the annual dredging
requirements. We determined that there are no practical structural solutions to the
portion of sedimentation at the harbour entrance that is due to coastal processes.
Extending the armour stone breakwater will not affect the processes acting on the
existing harbour deposit. The cost of extending the entrance piers and the likelihood of
obtaining approvals for the required volume of infill makes that solution impractical.
A potential structural solution for sedimentation within the creek and the portion of the
harbour not affected by wave action would be to narrow the channel width by filling.
Decreasing the channel cross section will increase the flow velocities, causing a greater
amount of the sand to be transported through the harbour. In order for this solution to be
effective the channel would have to be narrowed over the entire length of the creek and
harbour wherever an increased depth is required. Sand that passes through the
narrowed channel will still have to be managed as it exits the harbour.
An appropriate channel width or volume fill required cannot be estimated without more
detailed analyses. For comparative purposes we estimated that a 20 metre wide
channel would require filling in approximately 56% of the existing area. Obtaining
approvals for this amount of infilling could be a significant obstacle to overcome.
Potential impacts such as potential upstream flooding, ice jams and environmental
concerns would need to be studied in greater detail before this type of solution could be
seriously considered.
An alternative structural solution for the inner harbour would be to construct a sediment
trap. This would reduce the dredging area by increasing the channel depth over the
area of the trap. The trap must be regularly emptied of sediment to be effective. A
sediment trap could potentially be located in the vicinity of the turning basin but the
location and size of the sediment trap are dependent on the characteristics of the
sediment to be trapped and would require further analysis.
Due to the limitations of the structural solutions the best solution to the sedimentation
problem at Port Burwell is going to require some type of an on-going dredging operation.
To assess the dredging alternatives we have assumed that the average annual dredging
requirements will be in the order of 15,000 to 30,000 cubic metres. The uncertainty of
that estimate has not been quantified.
Sand within Big Otter Creek and the harbour must be removed as part of the dredging
operation. Propeller wash dredging could be used to push a channel through the bar
outside the entrance piers without actually removing that sand. Hydraulic dredging is
generally the most cost effective method when sand must be removed from a problem
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 25 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
ii
area. If open water disposal near the harbour is an option, then hydraulic dredging of the
bar outside the entrance might be cost effective compared to propeller washing.
Two types of small hydraulic dredges might be suitable for use at Port Burwell; a small
manned cutter section dredge and a remotely controlled agitation dredge. The remotely
controlled agitation dredge requires a cable stayed system to operate and that could be
a significant disadvantage here.
If open water disposal is not permitted then de-watering the dredgate in a land based
settling basin will probably be required. That is not expected to be cost effective
compared to propeller washing the bar outside the entrance, but it may still be effective
for dredging within the harbour as that material must be removed, not just pushed aside.
The size of the settling basin required to accomplish hydraulic dredging of the harbour
area is related to the physical characteristics of the dredged material as well as the flow
rate of the dredged slurry. That information is not available at this time.
While it is generally preferred that dredged material be returned to the littoral cell due to
the importance of its role in coastal processes that may not be the case at Port Burwell.
If the sand causing the sedimentation problem is the size of sub-littoral drift it can
probably be removed from the littoral system without impacting downdrift coastal
processes. From an operational point of view, the beach updrift of the armour stone
breakwater could be a good location for disposing of hydraulically dredged sand. The
technical feasibility of placing the dredgate there would need to be confirmed with a
detailed sediment transport pathways analysis. The potential environmental and
sociological impacts of this type of operation would need to be studied in detail and
negotiated with affected stakeholders and approving agencies.
The timing that dredging can actually take place will play a major role in determining
whether or not a long-term dredging program is feasible for Port Burwell. In-water work
is typically restricted from mid March until early to mid July but approximately 45% of the
Big Otter Creek sediment load occurs, on average, during March and April. The use of a
sediment trap and over-dredging during the allowable working window could be one
possible solution to a timing conflict.
This report presents a qualitative assessment of the sedimentation problem and possible
mitigation measures. It does not include an assessment of potential impacts or
necessary approvals. Quantified information has been included only to provide order of
magnitude information. It is based on rough assumptions and should be confirmed
before any critical decisions are made.
The measures discussed in this report will cost more than has been spent on dredging in
recent years and likely cost more than has been budgeted for future dredging.
Notwithstanding budgetary considerations, this report presents an assessment of long-
term maintenance dredging needs at Port Burwell that is as realistic as possible given
the limited data available.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 26 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
iii
TABLE OF CONTENTS
TRANSMITTAL
EXECUTIVE SUMMARY ................................................................................................... i
TABLE OF CONTENTS .................................................................................................... iii
LIST OF TABLES ............................................................................................................. iv
LIST OF FIGURES ........................................................................................................... iv
1. INTRODUCTION ................................................................................................... 1
2. PORT BURWELL SEDIMENTATION AND DREDGING HISTORY...................... 2
2.1. Harbour Expansion and Sedimentation History ......................................... 2
2.2. Dredging History ........................................................................................ 5
3. OVERVIEW OF THE SEDIMENTATION PROBLEM at PORT BURWELL .......... 7
4. MITIGATION ALTERNATIVES ........................................................................... 10
4.1. Structural Solutions ................................................................................. 10
4.1.1. Big Otter Creek Modifications ..................................................... 10
4.1.2. Entrance Structure Modifications ................................................ 13
4.1.3. Existing Breakwater Modifications .............................................. 14
4.2. Dredging Considerations ......................................................................... 14
4.2.1. Small Manned Dredges .............................................................. 16
4.2.2. Remote Controlled Mini Dredges ................................................ 17
4.2.3. Discharge Options ...................................................................... 18
4.2.4. Timing ......................................................................................... 20
4.3. Potential Impacts ..................................................................................... 20
4.4. Financial Implications .............................................................................. 20
5. FURTHER ANALYSIS ......................................................................................... 21
6. SUMMARY .......................................................................................................... 22
7. CONCLUSIONS .................................................................................................. 26
References ...................................................................................................................... 27
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 27 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
iv
LIST OF TABLES
Table 3.1 Entrance Channel Volumes .............................................................................. 9
LIST OF FIGURES
Figure 1 Site Plan ............................................................................................................ 29
Figure 2 Contours from June 1999 Sounding Survey .................................................... 30
Figure 3 Contours from August 2003 Sounding Survey ................................................. 31
Figure 4 Location of WSC Calton Gauge ....................................................................... 32
Figure 5 Big Otter Creek Total Daily Sediment Load at WSC Calton Gauge ................ 32
Figure 6 Daily Distribution of Total Sediment Load ........................................................ 33
Figure 7 Turning Basin Area Filled in 1992 .................................................................... 33
Figure 8 Outline of 2000 Proposed Dredge Area ........................................................... 34
Figure 9 1999 and 2003 Profiles at Harbour Entrance ................................................... 35
Figure 10 Possible Sediment Trap Locations ................................................................ 36
Figure 11 Concept Design for Wheatley Harbour .......................................................... 37
Figure 12 Rotomoite 6000 Hydraulic Dredge ................................................................. 38
Figure 13 Piranha Pumps Mini-Dredge .......................................................................... 38
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 28 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
1
1. INTRODUCTION
Shoreplan Engineering Limited was retained by the Municipality of Bayham to carry out
a review of siltation patterns and dredging options at the Port Burwell harbour. The
purpose of this study was to conduct a qualitative assessment of the existing
sedimentation problem and to investigate potential structural modifications to the
harbour entrance to alleviate the high maintenance dredging requirements. Our
assessment is based on existing information collected from local accounts, government
records and past studies. We did not carry out any new analyses of the coastal
conditions or river hydraulics and sediment loads.
Port Burwell is located on the north central shore of Lake Erie at the outlet of the Big
Otter Creek. The harbour area was originally developed in the mid 1800’s and various
expansions took place until the early 1930’s. Figure 1 presents a site plan of the
harbour area as depicted on the 1983 Ontario Base Maps. Site conditions have
changed somewhat since 1983 with the biggest differences being the position of the
beach east of the harbour and partial filling of the turning basin of the inner harbour.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 29 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
2
2. PORT BURWELL SEDIMENTATION AND DREDGING HISTORY
Port Burwell has experienced an ongoing sedimentation problem since its original
construction. This section provides a brief history of the sedimentation and past
dredging activities at the harbour. The information presented here was obtained from a
combination of sources including maintenance files kept by Small Craft Harbours
Branch; discussions held with Mr. Larry Martin, a retired commercial fisherman with
knowledge of the local history; and reports prepared as part of a major study of coastal
processes at Port Burwell. The coastal processes studies were carried out in support of
the defense of a legal claim initiated by a group of landowners to the east.
2.1. Harbour Expansion and Sedimentation History
It has been recognized since 1830 that the projection of piers from the north-central
shoreline of Lake Erie results in the rapid accretion of beaches and shoals and
sedimentation of the entrance. Furthermore, the response of harbour engineers to this
phenomenon has, from the beginning, been to extend the jetties, from time to time, to
prevent the harbour entrances from being engulfed. Each such extension increased the
capacity of the structure to accumulate sediment. The fillet beach updrift of the pier and
the bypassing shoal that forms along and beyond the end of the pier are collectively
referred to as the harbour deposit.
The original harbour structures at Port Burwell were constructed in the 1830’s and until
1903 they were approximately the size of the structures currently found at Port Bruce, a
community approximately 17 kilometers west of Port Burwell. A major expansion of the
harbour structures was initiated in 1911 and progressed as a series of extensions. The
last extension was the construction of the armourstone breakwater as it is found today.
That work was completed in 1930.
As part of his analysis of the harbour deposits at Ports Bruce, Stanley, and Burwell,
Philpott (1983a) concluded that the Port Burwell structures were fully bypassing littoral
sediments in 1896. It was found that although piers had been present since about 1830,
relatively little deposition had occurred up to 1896. The harbour deposit at Port Burwell
was relatively small prior to the 1911 pier extensions.
It was estimated that by 1979, which was the end year of the harbour deposit analysis
period, the total volume of the harbour deposit at Port Burwell was in the order of 44
million cubic metres. The submerged part of the deposit extended over 3 km out from
the shore and about 8 km alongshore. The alongshore distance includes a tongue
which projected to the southeast about 3.5 km beyond the end of the breakwater. Of the
total volume of the deposit 40%, nearly 17 million cubic metres, was in the tongue to the
east of the line of the breakwater. Philpott (1983a) concluded that the littoral sediment
was bypassing the harbour but it was not possible to determine what percentage was
bypassing and what percentage was adding to the harbour deposit.
Local accounts note that while there used to be deep water east of the pier that area has
now shallowed significantly for a distance in the order of 1 mile (1.6 km). During
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 30 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
3
westerly and southwesterly storms a large gyre forms to the east side of the harbour due
to the alongshore current deflection caused by the armour stone breakwater. The gyre
extends more than a kilometer to the east and deposition is still taking place within the
area covered by the gyre. It was also noted than when the harbour entrance was
dredged to the seaway depth in the 1960’s, freighters used to turn around in the area
adjacent to and east of the west extension wall (see Figure 1). That area has now filled
such that the depth is less than 1 metre. At the same time there was approximately 2
metres of water on the west side of the west extension wall. That area is now part of the
subaerial beach fronting the Provincial Park.
Alongshore sediment transport rates on the north shore of Lake Erie are supply limited.
The supply of sediment to the nearshore zone is less than that which could be
transported by the available wave energy. When this is the case, alongshore transport
rates are estimated through a sediment budget, an accounting of the sediment sources
and sinks within the nearshore zone. Philpott (1983b) prepared a very detailed sediment
budget covering the north central shore of Lake Erie, from Rondeau to Long Point, as
part of the 1983 Port Burwell shoreline damage litigation. For a sediment budget the
shoreline is divided into a number of segments or reaches and the sediment sources
and sinks of each segment are determined. The volumetric differences between these
sources and sinks are assumed to be transported alongshore. The net alongshore
sediment transport rate at any point is found by summing the alongshore transport rates
from all shoreline segments updrift of that point
The Philpott (1983b) sediment budget grouped all grain sizes of sediment entering the
nearshore zone into one of four size categories; shingle, littoral drift, sub-littoral drift, and
washload. The grain size categories were determined on the basis of the behaviour of
that size of material once it enters the nearshore zone. Shingle consists of gravel and
pebble which, under most conditions, remain close to the toe of the bluff or to the face of
a beach. Littoral drift consists of coarse to medium sand which generally remains within
or close to the normal breaker zone. This is the main beach building material for the
beaches found on Lake Erie. Sub-littoral drift consists of fine and very fine sand which is
transported beyond the normal breaker zone. It is deposited during periods of high lake
level and transported alongshore at lower lake levels. This material may contribute to,
but does not alone form, beaches. Washload consists of silt and clay particles which are
too fine to remain permanently in the nearshore zone and are eventually lost to deep
water at the centre of the lake.
Reviewing the Philpott (1983b) sediment budget data for 1936 to 1977, we estimated the
average annual alongshore supply of littoral and sub-littoral sediments at Port Burwell to
be approximately 450,000 cubic metres per year. That assumes that the Port Stanley
breakwater is essentially bypassing littoral and sub-littoral sediments. Philpott (1983a)
estimated that the Port Burwell harbour deposit volume was increasing at an average
annual rate of approximately 700,000 cubic metres per year from 1941 to 1979. That
rate is about 50 % higher than the estimated alongshore supply rate for littoral and sub-
littoral sediment, indicating that there are other sediment sources. The Big Otter Creek
sediment load accounts for some of that.
As part of a Levels of Service Review carried out in 2006, the Canadian Coast Guard
noted “The deepest known draft of vessels using this harbour is between five and six
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 31 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
4
feet. These vessels literally plough and dredge their way through the sand bottom in the
approach area to get in and out of the harbour. The deepest draft that can safely
navigate in the entrance of this harbour on a calm day in early summer is about two feet.
Area boaters with local knowledge and taking extra cautions may be able to transit with
deeper draft vessels safely. Later in the season when water levels fall or when wind
negatively affects the water levels, even these vessels may have trouble.”
During the late 1970’s and early 1980’s the Village of Port Burwell operated a hydraulic
dredge as part of an entrance dredging program. During one operation sand was
removed from the entrance and placed on the shoreline east of the east pier in order to
increase the size of the beach. It is reported that shortly after the beach nourishment
was finished, a southeasterly storm moved most of the sand back in front of the harbour
entrance, essentially undoing the dredging work.
Figures 2 and 3 show contour plots developed from 1999 and 2003 sounding surveys of
the entrance area superimposed on 2006 aerial photographs supplied by the
Municipality. The surveys were undertaken by the Canadian Hydrographic Service. The
areas contoured on Figures 2 and 3 are limited to the areas covered by the respective
sounding surveys. The 1993 survey only extended as far north as the south end of the
turning basin. The 2003 survey extended beyond the harbour area, to a point just north
of the bridge. The contours show bottom elevations at or near chart datum adjacent to
the harbour entrance. The deposition is so severe that the littoral sediment transport
processes near the harbour entrance are similar to those on a fully developed beach.
While the piers were originally extended out to a depth of almost 8 metres the system
now responds as if they had been extended just beyond the waterline on a beach.
A significant proportion of the sedimentation that takes places within the harbour itself is
due to sand transported down Big Otter Creek. The Long Point Region Conservation
Authority reports that the Big Otter Creek is the biggest source of fluvial sediment on the
north shore of Lake Erie. Almost half of the annual sediment load occurs during March
and April. It was noted that after last year’s spring freshet, deposits of sand 6 to 8
inches deep could be observed on top of the grass within the creek’s floodplain south of
the bridge where the normal bank had been overtopped
Historical suspended sediment concentration and total load data was obtained for Big
Otter Creek from the Water Survey of Canada (WSC) station upstream at Calton. Figure
4 shows the location of the WSC Calton gauge relative to Port Burwell. The gauge site
is approximately 17 kilometers upstream of Port Burwell so the WSC sediment data will
underestimate the actual sediment loads that reach the harbour area.
For the period of available data (1976 to 1996) it was found that the long-term average
daily load was 410 tonnes. Annual loads ranged from a minimum of 35,000 tonnes in
1989 to a maximum of 258,000 tonnes in 1982, with a mean of 149,000 tonnes. Figure
5 shows a plot of the daily total load values from 1976 to 1996. It can be seen that the
loading is very episodic and not evenly distributed throughout the year. Figure 6 shows
the daily distribution of the total sediment load for the data available. This plot shows
that the highest loading occurs in March and April (approximately 45% of the annual
total). The base loading is relatively low from May to October with about 25% of the total
load occurring during that 6 month period. It then increases during November and
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 32 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
5
December with about 10% of the annual load occurring in each of those months.
Individual peaks are likely associated with distinct rainfall events.
Aquafor Beech (1996) reviewed available sediment distribution data from the WSC
Calton station and estimated that approximately 25-30% of the suspended sediment
being transported down Big Otter Creek was sand and the remaining 70-75% was
composed of fine silts and clays. For a rough approximation it is not unreasonable to
estimate that most of the sand but only a small amount of the silt and clay transported to
Port Burwell will contribute to the sedimentation problem. If we account for 75 to 95% of
the sand and 5 to 20% of the silt and clay load measured at Calton, Ignore the
contribution of sediment eroded between Calton and Port Burwell and neglect possible
bedload, that gives approximately 30,000 to 60,000 tonnes of sediment per year (15,000
to 30,000 cubic metres), over the long-term average. That could be a low range of
estimates as sediment is probably also introduced downstream of the Calton gauge site.
Possible contributions of bedload transport at the gauge site were not quantified.
2.2. Dredging History
Dredging has been required at Port Burwell for almost as long as the harbour has
operated. Small Craft Harbours’ (SCH) expenditure book shows an expenditure that
“includes dredging” for the 1876-1877 fiscal year. As part of his analysis of the harbour
deposits, Philpott 1983a estimated that by 1979 more than six million cubic metres of
sediment had been dredged from the entrance to Port Burwell.
Up until the 1960’s the Port Burwell was essentially a heavy duty port for industrial and
commercial shipments and a “seaway” depth of 22 feet below datum (6.7 metres) was
maintained at the entrance and in the harbour. By 1970 the commercial traffic had
reduced to the point that a decision was made to relocate the existing commercial traffic
to Port Stanley because of the high cost of the maintenance dredging. A 1977 review by
Public Works Canada showed that from 1900 to 1970 an average rate in excess of
100,000 cubic metres per year of sediment had to be dredged in order to maintain the
6.7 metre seaway depth. It was also estimated that approximately 50,000 cubic metres
of dredging would be required to maintain an entrance depth of 10 feet with a harbour
depth of 8 feet (3.0 and 2.4 metres, respectively). Those shallower depths were based
on use changes since 1970. It was estimated that the annual cost of carrying out that
dredging would be $260,000.
In 1977 the Village of Port Burwell agreed to take over future dredging of the harbour
and entrance and was provided a grant to assist in the purchase of a 10” cutter suction
dredge. By 1979 the Village had concluded that the effort required to carry out that
dredging was beyond their means and they requested that the Federal Government
resume responsibility for the dredging. In 1984 the Village formally notified the
government that they could no longer carry out the recurring dredging.
Various modest dredging efforts were undertaken in the years following with the most
recent dredging taking place in 2009. Dredging was planned for 2005 but not carried out
because the tendered costs were far higher than had been estimated. The last dredging
prior to that was carried out 1999 and 2000.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 33 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
6
In 1992 the harbour area was dredged with a dragline and dredgate was placed within
the “turning basin” area of the harbour. The turning basin had already filled in
significantly since the seaway depth dredging had stopped, and the area was described
as marshy. Dredgate was placed up to an elevation equal to the top of the west pier
wall, effectively narrowing the width of the channel past the turning basin. This was
done to reduce the channel cross-section and consequently increase the natural channel
depth in the absence of further dredging. When asked if it had lead to a long-term
deeper channel we were told that it certainly didn’t hurt, but most people believe the
channel should have been narrowed further. Figure 7 shows the location of the turning
basin and the narrowed channel. The outlined fill area in Figure 7 is approximately 1.3
hectares (3.2 acres) in size.
The 1999 dredging was completed using propeller washing lakeward of the piers and a
dragline within the harbour entrance. The area dredged by the dragline was adjacent to
the west pier (as labeled on Figure 1) Approximately 6,400 cubic metres of sand were
removed from an area starting at the south end of the west pier, extending
approximately 130 metres northward and 15 metres out from the pier. The dredgate
was initially stockpiled and dried on the land adjacent to the west pier, and then trucked
away. It is our understanding that this dredging was carried out as one of the conditions
of a real estate transfer and was intended to improve access into what is known as the
“gas company” property.
The propeller washing extended out from the ends of the piers in a southeasterly
direction. An anchored work boat was used to excavate a trench with the washing
action of its modified propeller. The results of the propeller wash dredging can be seen
on the contour plot of Figure 2.
The following year Talisman Energy Inc carried out additional dredging to improve
access to the dock wall along the edge of their property. Figure 8 shows an outline of a
trench where it was estimated that approximately 27,000 cubic metres would be
removed by dredging to a depth of about 3 metres. We do not know the extent of the
trench actually dredged but the description of what was done is consistent with the
proposed program. All of the dredging was performed using a long-arm excavator.
Sand excavated from between the east and west piers was stockpiled on the land
adjacent to the wall, dried and removed. Excavation beyond the ends of the piers was
accomplished by building a “road” out of the dredged sand and extending it along the
edge of the trench as work progressed south. That sand was placed in the shallows
west of the trench, between the trench and the west extension wall. This “open-water”
placement is known as side casting and is no longer readily approved if it is viewed as
infilling fish habitat. The trench visible in Figure 3 is probably the remains of the trench
excavated in 2000.
No additional formal dredging was carried out until 2009. Some propeller washing was
done by the larger boats using the harbour but this was done on an informal basis. In
2009 the work boat used in the 1999 propeller washing was again used to cut a channel
out beyond the east pier. The amount of dredging done was limited by budget so the
sand was just pushed out of the way to make the channel. The moved sand was left in
piles rather than being fanned out.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 34 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
7
3. OVERVIEW OF THE SEDIMENTATION PROBLEM at PORT BURWELL
Port Burwell experiences a high sedimentation rate because of the ready supply of sand
material near the harbour. Sediment is supplied by both littoral transport (Lake Erie
shoreline) and Big Otter Creek. It was noted in Section 2.1 that Big Otter Creek has
been cited as being the largest single source of fluvial sediment on the north shore of
Lake Erie. Our rough estimates suggest that in the order of 15 to 30 thousand cubic
metres per year of fine sediment (mostly sand) from the creek could be deposited in the
harbour and entrance. That estimate is based on total sediment load data derived from
suspended sediment concentration measurements upstream of Port Burwell. Possible
contributions of bedload transport at the measurement site were not quantified.
Water depths in Big Otter Creek and within the harbour, but north of the entrance,
appear to be the result of equilibrium conditions for the channel cross-sections, the long-
term flow rates and the sediment supply rate. Changes in the water depth can be seen
in locations where those conditions have changed. For example, a depositional zone
can be seen near the north end of the turning basin in Figure 3. That deposition is most
likely caused by a decrease in the flow velocity associated with an increase in the
channel cross-sectional area. Sand that is suspended in the water column at higher flow
velocities settles out when the velocity decreases.
Figure 3 also shows two locations on the creek with localized increases in depth. One is
one the outer edge of the bend in the creek north of the harbour area. That increase in
depth is associated with scour along the base of the steel pile wall where flow velocities
are increased due to the bend. The second location is the “hole” a short distance south
of the bridge. The reason for that hole is not known for certain, but there is a reasonable
chance that it the result of a scour hole caused by an ice jam during the spring breakup.
We were told about an ice jam that caused a 15 foot scour hole in that location. The
year that occurred was not known for certain, but it was around 2003.
Sedimentation between the piers but close to the entrance is likely caused by both fluvial
and littoral processes. Under certain wave conditions sediment from the shoal in front of
the entrance will be pushed up the entrance channel. The distance that sand will get
transported is a function of water level, wave conditions and creek flow rate.
The direct cause of sedimentation just outside the harbour entrance is wave induced
sediment transport that occurs mostly during southerly through to easterly wind
conditions. Westerly and southwesterly winds produce the waves that cause the net
transport of sediment to Port Burwell but they are expected to be less significant at the
actual harbour entrance due to the sheltering of the armour stone breakwater. It would
take a detailed wave and sediment transport analysis to determine which wave
conditions cause the greatest transport, but that knowledge is not required for this
qualitative assessment.
It was noted in Section 2.1 that the area offshore of the pier ends and the west extension
wall has filled in significantly since dredging to the seaway depth was stopped. If
dredging were to completely cease at Port Burwell the infilling would continue until the
sand deposit was at equilibrium with the long-term average sediment supply rates and
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 35 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
8
zone of influence of the breakwater. Anecdotal evidence that the water depth east of the
entrance is still shallowing suggests that equilibrium has not yet been reached.
Figure 9 shows representative profiles near at the harbour entrance derived from the
1999 and 2003 sounding data presented previously (see Figures 2 and 3). The dashed
line portions of the profiles represent the assumed bottom slope extrapolated from the
surveyed data. The key map included in Figure 9 shows the location of the profile line at
the harbour entrance. The first 130 metres of the profile are located between the east
and west piers. Figure 9 also shows the range of typical mean monthly water levels and
cut lines for two different dredging depths. The range of water levels represents the
long-term average high and low mean monthly water levels on Lake Erie. Actual water
levels at any time may be higher or lower than the range shown on Figure 9 due to
annual differences from the long-term mean and due to shorter duration water level
fluctuations caused by wind and waves. Dredge depths of 7 feet (2.1m) and 10 feet
(3.0m) were selected for Figure 9 as those represent the typical depths considered in the
most recent dredging projects. The dredge cut lines were positioned to give desired
draft at the low long-term mean monthly water level of 174.0 m IGLD, which is 0.5
metres above chart datum.
Approximate entrance channel volumes were calculated assuming a 15 metre wide
channel and the typical cross-sections shown in Figure 9. Channel volumes for the
portions of the profile between the piers and beyond the piers are shown in Table 1.
These are rough approximations of the channel volume that would need to be dredged
but are appropriate for a qualitative assessment of dredging requirements.
We did not carry out any site specific sediment transport calculations but it is our
expectation that any channel excavated through the existing sand deposit at the
entrance is likely to be filled back in within a relatively short time period. Absent any
flushing associated with the Big Otter Creek outflow, we would expect a 7 to 10 foot
deep channel to fill back in over the course of 1 or 2 average years. A severe easterly
storm with a return period in the order of 5 to 10 years could have the potential to fill the
channel back in during the course of the storm. Whether creek outflow would increase a
channel’s sustainability because of scouring action of the flow or would decrease its
sustainability because of the creek sediment load cannot be estimated without a more
detailed analysis.
It is known that the creek outflow can cause noticeable changes to the creek bed and to
the lake bed near the harbour entrance. It is reported that noticeably deeper water can
sometimes be found along the edges of the piers due to scour. An ice jam during the
2009 spring flooding caused the scouring of a hole 18 feet deep “about half way up” the
west pier. The depth at that location is reported now to be about 5 feet. Figure 2.1
shows an approximately 2.5 metre deep hole near the end of the east pier in 2003. The
causes of that hole are not known but outflow scour and wave reflections from the east
pier are real possibilities.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 36 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
9
Table 1 Entrance Channel Volumes
Channel Volumes (m 3)
1999
survey
2003
survey
average
1999 & 2003
Dredged channel for 7 foot draft
between piers 1,500 700 1,100
outside piers 3,100 2,500 2,800
total volume 4,600 3,200 3,900
Dredged channel for 10 foot draft
between piers 3,300 2,500 2,900
outside piers 7,800 7,000 7,400
total volume 11,100 9,400 10,200
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 37 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
10
4. MITIGATION ALTERNATIVES
This section of the report discusses mitigation alternatives that could be applied to the
sedimentation problem at Port Burwell. We examine both dredging alternatives and
possible structural modifications that could be implemented to decrease the dredging
requirements. Our review of dredging alternatives is limited as the objective of our study
was to consider potential modifications to the harbour entrance structures.
4.1. Structural Solutions
As noted in Section 3, there are two main sources of sediment that are contributing to
the problems at Port Burwell; silt and fine sand transported down the Big Otter Creek
and littoral drift moved along the shore of Lake Erie. Different structural solutions would
be required to deal with each sediment source.
4.1.1. Big Otter Creek Modifications
In section 3 we noted that the water depths in Big Otter Creek and most of the harbour
area appear to be the result of equilibrium conditions for the channel cross-sections, the
long-term flow rates and the sediment supply rate. Within the context of this study we
must assume that changing the long-term flow and sediment supply rates are not an
option. That leaves changing the channel cross-section as the only structural solution to
the sedimentation caused by Big Otter Creek.
We have considered two methods for modifying the channel cross section: 1) narrowing
the channel through the entire problem area, and 2) constructing a sediment trap by
deepening the channel near the turning basin. Each of those methods is discussed
separately below.
Narrowing the Channel
Narrowing a channel to increase the flow velocity and hence the sediment carrying
capacity of the flow is a “standard” solution to sedimentation problems in an open
channel. The purpose of narrowing the channel is to cause or maintain the transport of
sand that is currently depositing on the creek bed. That sand can be transported as
either bedload or suspended sediment. The flow rates required to keep the sand moving
is a function of the grain size of the sand that is to be transported. That in turn will be
related to both the size of the material currently on the creek bed as well as the sand
supplied from upstream. It is assumed that silt and clay will mostly remain in suspension
throughout the harbour area and will settle within the lake. In order for this solution to be
effective the channel would have to be narrowed over the entire length of the creek and
harbour where an increased depth is required.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 38 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
11
Determining an appropriate channel width requires a level of analysis well beyond the
scope of this study. However, as a rough approximation we can examine the channel
section near the bend in the creek above the turning basin. Measuring from the 2006
orthophotos we can see that the narrowest part of the creek south of the bridge is just
south of the bend and has a width of approximately 27 metres. At the middle of the
bend where scouring occurs along the base of the steel pile wall, sedimentation appears
to be taking place on the inside of the curve. Accounting for that sedimentation the
effective channel width appears to be in the order of 20 metres. A starting point for an
analysis of a reduced channel width could therefore be a width of 20 metres. This
estimate is made without any actual cross-sections, flow information or site specific
sediment load data.
The centre line length of Big Otter Creek from the bridge to the end of the piers is
approximately 1,100 metres. A 20 metre wide channel would therefore occupy a surface
area of 22,000 square metres. From the 2006 orthophotos the existing creek and
harbour area over that length was estimated to be approximately 50,000 square metres.
Narrowing the creek to a width of 20 metres would therefore require filling approximately
28,000 square metres (2.8 hectares or 6.9 acres), or 56% of the existing area. The
volume of fill required to accomplish that cannot be estimated without cross-sectional
data.
It is reasonable to assume a narrowed channel will have its new banks protected against
erosion. The most cost effective means of doing this would be to line the bank with rip-
rap. Depending upon the fill material used to narrow the creek, a geotextile material
could be required beneath the rip-rap. For the purpose of this report (qualitative not
quantitative assessment) we have assumed that bank protection would need to be 4
metres high, only 1 bank would require protection (due to existing walls) and could be
protected with a 60 cm thick layer of rip rap with underlying geotextile. The cost of the
bank protection would be in the order of $400,000 to $500,000. The cost of placing the
fill required to narrow the creek would be in addition to this.
It must be noted that the above discussion is provided as part of a qualitative
assessment and the numbers presented can only be viewed as having order of
magnitude accuracy. The quantities and costs were estimated to provide some context
to the discussion but should not be relied upon for any critical decision making. A more
detailed analysis with site specific data would be required to prepare proper quantity and
cost estimates even at a concept level of analysis.
It must also be noted that there are potential major impacts associated with this type of
work including the environmental aspects of filling a creek, such as terrestrial and
aquatic habitat impacts, the potential for upstream flooding and the potential for
increased ice jamming. Each of these potential impacts would need to be studied in
greater detail before this type of solution could be seriously considered. Obtaining
approvals for this amount of infilling could be a significant obstacle to overcome.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 39 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
12
Constructing a Sediment Trap
A sediment trap is used to remove excess bedload from a river, stream or creek. When
combined with a change in channel cross section designed to induce settlement it can
also be used to remove suspended settlement. In order to function properly a sediment
trap must be regularly “emptied” by removing the sediment that has accumulated. For
Port Burwell we have assumed that removal would be accomplished by dredging the
trap area. More complex sediment traps with diversion channels can be constructed to
allow the trap to be cleaned with earth moving equipment. If a sediment trap is given
serious consideration for this site then different methods of clearing the trap should be
investigated.
The location and dimensions of the area to be used for the trap would depend upon the
size of the particles that need to be trapped and their primary mode of transport. If only
bedload needs to be trapped then the sediment trap could be smaller than one designed
to trap what is suspended load at the upstream end of the trap. If suspended sediment
must also be trapped then the sediment trap has to have appropriate dimensions that
allow the targeted grain sizes to settle out of suspension as the flow passes through the
trap. Different sizes of sand have different settling velocities so the trap dimensions are
dependent upon the sediment and hydraulic characteristics of the creek. A detailed flow
and sediment transport analysis would be required to determine this information.
The main advantage of a sediment trap at this site is that it defines a fixed area for
dredging. For example, if it were to be determined that only bedload needed to be
removed from the creek then it might be possible to create a sediment trap by using a
crane mounted slurry pump at one or two fixed locations along the harbour wall. A
settling pond would need to be constructed to deal with the slurry pumped out of the
harbour.
A sediment trap could be constructed by dredging within the turning basin where
deposition has already been noted (see Section 3). For example we have developed
two concept locations for a sediment trap, as shown in Figure 10. Each of those traps
has an area of approximately 15,000 square metres (1.5 hectares). For an average
annual sediment load of 15,000 to 30,000 cubic metres per year (as discussed in
Section 2.1) a depth of 1 to 2 metres, respectively, would need to be removed from the
trap each year.
The trap at the north end of the turning basin (left side of Figure 10) is positioned over
the area where it appears that sedimentation already takes place. Placing the trap here
will produce greater water depths further up the channel than will be achieved by the
southerly trap, but it is not expected to improve conditions as far north as the marina. It
is also possible that sediment that is not trapped could still cause depositional problems
downstream of the trap. That possibility cannot be assessed without additional details of
the creek hydrology and sediment characteristics.
The south end of the trap on the right hand side of Figure 10 is positioned at the south
end of the turning basin. The “width” of the south end of the trap area shown is 20
metres, which is the same width considered for the channel narrowing option discussed
above. Narrowing the entrance channel from the south end of the sediment trap to the
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 40 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
13
end of the piers in conjunction with the sediment trap might provide a positive benefit in
terms of extending the life of any channel dredged through the sand bar outside the
ends of the pier. Again, that is something that would need to be determined as part of a
more detailed analysis.
4.1.2. Entrance Structure Modifications
The standard solutions for reducing sedimentation at a harbour inlet are to either
mechanically bypass the sediment or to extend the entrance structures out to deeper
water. Bypassing requires dredging and is therefore covered by the discussion in
Section 4.2. Extending the entrance structures out to deeper water is a structural
solution and is discussed here.
The current breakwater configuration at Port Burwell is the end result of a number of
extensions intended to deal with the sedimentation problem at the harbour entrance.
However, extending a pier or breakwater on a coast with a net supply of littoral drift is
neither a permanent nor sustainable solution. It is short-term solution that merely buys
time as the updrift beach extends lakeward until it is feeding the harbour bypassing
shoal. The history of the harbour modifications at Port Burwell demonstrates this quite
effectively.
It is our opinion that neither extending the armourstone breakwater nor extending the
entrance piers out to deeper water is a practical solution. Extending the armourstone
breakwater would alter the overall bypassing characteristics at the site for a period of
time, but would have no beneficial impact on the large volume of sand that has already
been deposited within the outer harbour. It is that existing deposit that is causing the
sedimentation problem at the entrance to the inner harbour.
Extending the entrance piers out beyond the existing sediment deposit would buy some
time but the cost of that extension would be prohibitive. Both piers would have to be
extended due to the volume of sand that currently exists. It can be seen from the
profiles in Figure 9 that the piers would have to be extended approximately 425 metres
in order to reach a water depth of 3 metres. That represents the minimum distance
required to eliminate the need for dredging today if it can be assumed that the 2003
profile still applies. They would have to be extended further to achieve any future
benefit.
An alternative layout was also considered whereby the east pier would be extended out
to near the end of the west extension wall, and then parallel piers would be extended out
to the 3 metre contour. Due to the length of the parallel piers required to reach the 3
metre contour this alternative would actually require a total pier length greater than that
of the first alternative considered. This alternative would also require an extensive
amount of dredging between the extended east pier and the existing west extension
wall.
We have not carried out any concept designs or cost estimates for an extension of the
Port Burwell piers, but the results of a concept design prepared for Wheatley Harbour
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 41 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
14
could be considered for an order of magnitude comparison. Shoreplan (2003)
considered a number of structural solutions for an ongoing serious sedimentation
problem at Wheatley Harbour on Lake Erie. One of those solutions was to construct a
new armour stone breakwater to connect an existing offshore breakwater to one of the
harbour piers. Figure 11 shows a concept plan and typical section for that solution.
That breakwater section was estimated to have a unit cost of $8,300 per lineal metre in
2003. Assuming a similar unit cost would apply at Port Burwell today, extending 2 piers
a distance of 425 metres each would cost in the order of $7 million. As actual costs are
likely to be higher today and a 400 metre extension would not really be sufficient, this
option is not considered to be realistic.
It must therefore be concluded that there is no practical structural solution to the
component of the Port Burwell sedimentation problem that is associated with coastal
processes outside the harbour.
4.1.3. Existing Breakwater Modifications
It is our understanding that a suggestion has been made that removing a portion of the
existing armour stone breakwater near the shoreline would lessen the entrance
sedimentation by allowing a current to flow past the entrance. This would not be an
effective solution because the breakwater interrupts the alongshore transport of littoral
sediments. It is true that sediment is bypassing the breakwater but a far greater volume
of sand would be transported in front of the entrance if the armour stone breakwater was
not present. Removing part of the breakwater would essentially allow the updrift beach
to be transported into the gap in the breakwater until it was plugged.
4.2. Dredging Considerations
As noted in Section 3, there are two main sources of sediment that are contributing to
the problems at Port Burwell; silt and fine sand transported down the Big Otter Creek
and littoral drift moved along the shore of Lake Erie. In Section 4.1 it is noted that there
are no practical structural solutions to lessen the dredging requirements. Two structural
solutions are presented for dealing with the creek sedimentation although the sediment
trap alternative will only work as part of an ongoing dredging operation. The alternative
to narrow the creek may be technically feasible with respect to sediment transport and
deposition but implementing that solution has potential major implications that have not
been examined as part of this study. It is therefore reasonable to conclude that the best
solution to the sedimentation problem at Port Burwell will involve some sort of on-going
dredging operation.
Given the sedimentation and dredging history of this site it is fair to conclude that the
most important consideration to any on-going dredging operation will be the financing of
that operation. A key goal should be to determine the most cost effective dredging
method that can be implemented here, and to then dredge a large a volume as can be
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 42 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
15
achieved with the available funding. There are a number of dredging methods that can
and have been used at Port Burwell. Each of these methods has its own pros and cons
and cost is only one of those considerations.
The most recent dredging practices at Port Burwell (summarized in Section 2.2) have
involved the land excavation of sand from within the harbour and propeller wash
dredging beyond the harbour. One of the differences in these dredging methods is that
the land based dredging removes the sediment from the problem area whereas the
propeller wash dredging pushes it out of the way but does not remove it. Propeller
washing is a form of hydrodynamic dredging frequently used on the Great Lakes. Van
Raalte and Bray (1999) define hydrodynamic dredging as the deliberate (re)suspension
of the fine fraction of sediment from the lake/riverbed with the aim of removing this
material from the dredging area using natural processes for transportation. The water
column itself is used as the primary transport medium for the dredged material, instead
of pipes, barges or hoppers, as with conventional hydraulic and mechanical dredging
techniques.
Propeller wash dredging typically uses a modified work boat with a spud or other
anchoring system to keep the boat in place while dredging, and a modified propeller
and/or an adjustable “beaver-tail” to deflect the propeller turbulence as desired.
Hydrodynamic dredging is most effective when there are significant ambient currents
present to remove the suspended sediment from the dredged area. When conditions
are right the suspended material itself will establish a density current that transports the
sediment away from the dredging site. Propeller wash dredging is used frequently at
Grand Bend on Lake Huron, typically about 40 times per season. That operator reports
that once he is able to get a flow going he is able to move the sand about 50 metres if he
has a place to move it to. It is most easily moved “downhill” to deeper water, particularly
if a there is a hole to fill. He has described his dredging operation as moving the bar
offshore.
One of the main advantages of propeller wash dredging is that it is a relatively low cost
dredging method in terms of cost per unit volume of material moved. One of the main
disadvantages is that by only moving the sediment away from the immediate area
dredged it is susceptible to being moved back into the dredged channel by natural
coastal processes. That in turn necessitates its repeated removal, effectively increasing
the cost of dredging because the material must be handled more than once. At Grand
Bend it is not uncommon to have sand that was moved out of the entrance be blown
back in during the next storm.
It is likely that the possibly of having to dredge the same material repeatedly would not
be a major disadvantage at Port Burwell because of the volume of sand already near the
entrance. Any channel dredged through the sand deposit is expected to fill in relatively
quickly. Whether sand dredged from the channel is completely removed from the area
or is merely pushed aside by propeller washing, the channel will still fill in. It may fill in
more rapidly if the propeller washed dredgate is in close proximity to the channel, but the
difference in infilling rates is not expected to be significant.
Based on reviews of dredging issues at other sites on the Great Lakes it is our
experience that hydraulic dredging is generally the most cost effective method, on a unit
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 43 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
16
price basis, when sand must be removed from a problem area. The cheapest method of
hydraulic dredging is when open water disposal of the dredgate is permitted. Whether or
not open water disposal of the Port Burwell sediments might be permitted is beyond the
scope of this assessment. If open water disposal near the harbour is an option, then
hydraulic dredging of the bar outside the entrance might be cost effective compared to
propeller washing.
If open water disposal is not permitted then de-watering the dredgate in a land based
settling basin will probably be required. That is not expected to be cost effective
compared to propeller washing the bar outside the entrance, but it may still be effective
for dredging within the harbour as that material must be removed, not just pushed aside.
The size of the settling basin required to accomplish hydraulic dredging of the harbour
area is related to the physical characteristics of the dredged material as well as the flow
rate of the dredged slurry. That information is not available at this time.
For our assessment of dredging methods we assumed that the long-term average
dredging requirement for Port Burwell will be in the range of 15,000 to 30,000 cubic
metres per year. That range is based on a rough approximation of the proportion of the
Big Otter Creek sediment load that contributes to the sedimentation problem, as
discussed in Section 2.1. There is a significant level of uncertainty with that range of
volumes so we did not increase the volume to account for the sand that must be
dredged from the bar just outside the entrance piers. We note, however, that our range
is consistent with the 27,000 cubic metres estimated for the 2000 dredging plan depicted
in Figure 8.
With respect to typical hydraulic dredging projects, the need to dredge 15,000 to 30,000
cubic metres of sand annually is a relatively small requirement. We examined two types
of small dredges that could be suitable for use at Port Burwell. We also examined land-
based and in-water discharge options for dealing with the slurry produced by the
dredges.
4.2.1. Small Manned Dredges
There are a number of manufacturers of small capacity diesel-powered self-propelled
hydraulic dredges that are typically used for marina, lake and lagoon clearing. An
example of this type of dredge, shown in Figure 12, is the Rotomite 6000 manufactured
by SRS Crisafulli in Montana, USA. The Rotomite 6000 is a cutter suction dredge with a
6 inch slurry pump. It can excavate up to 20 feet deep (6 metres) and has a discharge
rate in the order of 2,500 gallons per minute (aprox 160 litres per second), depending
upon the total head differential. The dredge is approximately 10 metres long and 2.5
metres wide.
The dredge manufacturer claim that it is not uncommon to dredge slurries with up to
30% solids and that assuming slurry with 20% solids is relatively conservative. For our
productivity analyses we considered slurries with both 20% and 30% solids. Pumping
20% solid slurry at a rate of 2,500 gallons (US) per minute corresponds to 114 cubic
metres of sand per hour so it would take 132 to 264 hours or 17 to 34 working days (8
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 44 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
17
hours/day) to dredge 15,000 to 30,000 m3 of sand. Assuming 30% solid slurry gives 11
to 22 working days to dredge 15,000 to 30,000 m3 of sand. Depending upon the dredge
discharge method (discussed in Section 4.2.3) it is quite possible that limitations at the
discharge site determine the overall productivity rate. It may not be physically possible
to dredge 15,000 m3 of sand in 11 days without causing other problems at the dredge
discharge site.
This dredge is only suitable for use in calm to light wave conditions. It can be seen from
Figure 12 that the dredge does not have a significant freeboard. A dredge of this type
was once tried at Wheatley Harbour and it almost sank in the entrance due to wave
activity. When the dredge is rocked by waves the cutter arm bangs on the bottom and
can be damaged. It should not be used with wave heights in the order of 0.6 metres or
higher.
4.2.2. Remote Controlled Mini Dredges
Piranha Pump of New Mexico, USA, manufactures a line of remote controlled mini-
dredges with reported capabilities similar to the small dredges described above. These
dredges use 460v submersible electric slurry pumps with mechanical agitators. The
pump is attached to a hoist mounted on 2 pontoons. Figure 13 shows an example of
one of these dredges.
The mini-dredges are steered with a stayed cable system. A practical system would
have to be designed to allow dredging to proceed without adversely impacting
navigational use of the channel. One possible solution would be to use anchored
moorings that are placed and removed as required during dredging. This would require
the use of a work boat or barge with a hoist and is considered to be one of the major
disadvantages of this system. The dredge is not self-propelled and would need to be
towed to the dredging site. The submersible pump is raised and lowered with a remotely
controlled hoist and works most effectively when it can dig a cone shaped hole with
material falling towards the pump. An operator’s control panel must be set up near the
dredging site and must have a suitable supply of electricity. A generator can be used to
provide the electricity so the operator’s station could be placed on a barge if desired.
We examined production capabilities and costs for two of these mini-dredges: the P-30
and the P-75. The P-30 has a 30 horsepower, 4 inch pump with an average production
capability of approximately 61 cubic metres of sand per hour. Dredging at that rate
would take 245 to 450 hours or 31 to 62 working days to dredge 15,000 to 30,000 m3 of
sand. The P-75 has a 75 horsepower, 6 or 8 inch pump with an average production
capability of approximately 172 cubic metres of sand per hour. Dredging at that rate
would take 87 to 174 hours or 11 to 22 working days to dredge 15,000 to 30,000 m3 of
sand. Both systems are capable of dredging down to 40 feet (25m), which is far deeper
than required for Port Burwell.
Like the small manned dredge, these dredges are intended for calm to moderate wave
conditions. However, because these dredges do not have a cutter arm they are less
susceptible to damage when rocked by waves. The manufacturer recommends not
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 45 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
18
operating these dredges when wave heights are in the order of 1 metre or higher.
While it could be possible to design a cable stayed system for the harbour area it is
questionable how suitable a mini-dredge would be for dredging outside the harbour
entrance. Piranha does sell a self propelled spud-barge dredge using the same
agitation and pumping system as on the P-75 mini-dredge but the cost is considerably
higher than the mini-dredge and not competitive to the Rotomite 6000 cutter suction
dredge.
The main advantage of the Piranha mini-dredge compared to the Rotomite 6000 cutter
suction dredge is the original purchase cost. The mini-dredge costs in the order of
$125,000 to $150,000 with standard features. The Rotomite 6000 costs approximately
$240,000 with standard features and a new model with enhanced abrasion resistance is
being developed with a projected cost of $345,000. These are base costs for the dredge
and additional equipment such as discharge pipe would also be required.
4.2.3. Discharge Options
Each of the dredges described has a maximum discharge pipe length over which it can
pump at its maximum flow rate. Pumping over longer lengths risks reducing the flow
velocity to the point that sediment drops out of suspension and clogs the pipe. The
Rotomite 6000 manned dredge and the Piranha P-30 mini-dredge can pump up to about
400 metres length. The Piranha P-75 mini-dredge can pump up to about 600 metres
length. These are the manufactures recommended maximum discharge pipe length
assuming little static head loss and the use of low-friction HDPE pipe.
From an operational perspective, the preferred discharge location is typically in open
water as long as the discharged sediment is not going to be transported back to the
dredged area. Open water disposal is preferred as the dredgate does not need to be re-
handled as part of the disposal operation. Whether or not open water disposal would be
allowed is a matter to be discussed with the relevant approving agencies. However,
there may not be a suitable open water discharge location within a convenient distance
of all the dredging that must be performed due to the maximum discharge lengths
described above. There is a high probability that if hydraulic dredging is to be used, a
land based disposal area will be required. Limitations with maximum discharge lengths
can be overcome by using booster pumps on land based discharge pipes.
Land based discharge of slurry typically requires a settling basin to allow the finer
sediments to settle out of suspension before the dredged water is returned to the
receiving basin. The design and dimensions of a suitable settling basin are a function of
the size of material dredged and the dredging rate. We note that small settling ponds
could physically be constructed on the lands adjacent to the harbour but further analysis
would be required to assess the actual suitability and feasibility of using those sites.
The ultimate fate of the dredged material might also be considered when assessing
possible settling basin sites. For example, if it were permitted to remove the sand and
sell it, if a market exists, then the settling basin must be situated so trucks can access
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 46 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
19
the site and can be loaded in an efficient manner.
On many projects it is preferable that dredged material be returned to the shore
downdrift of the dredging site due the importance of the dredged material in the
nearshore processes of the entire littoral cell containing the dredging site. It is debatable
whether or not that is the case at Port Burwell due to the size of the material to be
dredged. We have not found any detailed information regarding the grain size
distribution of the material causing the sedimentation problem at Port Burwell but note
that it frequently referred to as fine sand. If it is mostly sub-littoral drift, as discussed in
Section 2.1, then it may not play a significant role in downdrift coastal processes.
Further analysis would be required to make that determination.
If it is dictated that material dredged from Port Burwell must be returned to the “natural
system” then a suitable location must be found to do that. It is our expectation that sand
placed on the beach immediately downdrift (east) of the harbour will contribute to the
sedimentation of the channel outside the entrance piers. As discussed with the propeller
wash dredging, however, that may be not be a significant issue as the entrance channel
is likely to fill in quickly anyways. The risk and potential consequences of that happening
would have to be considered as part of the detailed design required to actually
implement a long-term dredging program.
One idea that is worth consideration is placing the dredged material on the fillet beach
on the west side of the armour stone breakwater. Under normal circumstances it would
be unwise to place dredgate on the updrift side of a dredged entrance, but the
circumstances at Port Burwell are not typical. As noted previously, it is the existing
substantial deposit of sand at the end of the harbour piers that is believed to be causing
the bulk sedimentation problem outside the entrance. The armour stone breakwater
extends much farther offshore than the sand bar at the end of the piers and there is a
good probability that only a portion of any dredgate placed on the updrift beach would
end up on that bar. It is our expectation that only a small portion of the sediment that
bypasses the armour stone breakwater actually ends up near the harbour entrance but
additional analysis would be required to prove that. Furthermore, the finer the sand
dredged from the creek is, when compared to the updrift littoral sediments, then the
greater the probability that the majority of the material would end up either downdrift or
on the harbour deposit “tongue” described in Section 2.1.
One of the main advantages of placing the sand on the updrift beach is that it could be
pumped there using a fixed pipe system. Connection points to the pipe system would be
placed at convenient locations along the edge of that harbour. That would reduce the
amount of floating pipe that would have to be managed during dredging.
We acknowledge that the concept of annually placing 15,000 to 30,000 cubic metres of
sand on a beach within a provincial park is unconventional, but if the dredged material
must be returned to the natural system or if there is no market for the dredged material
that this concept should be considered. In Section 2.1 it was noted that the Philpott
(1983b) sediment budget data showed approximately 450,000 cubic metres per year of
littoral and sub-littoral drift approaches the updrift beach at Port Burwell. Adding another
15,000 to 30,000 cubic metres per year would not be viewed as a major impact in terms
of coastal processes. The potential environmental and sociological impacts of this type
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 47 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
20
of operation would need to be studied in detail and negotiated with affected stakeholders
and approving agencies.
4.2.4. Timing
The timing that dredging can actually take place will play a major role in determining
whether or not a long-term dredging program is feasible for Port Burwell. Due to
fisheries concerns, in-water work is typically restricted from mid March until early to mid
July. Figure 6, which was discussed in Section 2.1, shows that approximately 45% of
the Big Otter Creek sediment load occurs, on average, during March and April. Either
an exemption to to the in-water work restriction will be required, and that may not be
possible, or a dredging plan must be developed to deal with this limitation. The use of a
sediment trap (described in Section 4.1.1) and over-dredging during the allowable
working window could be one possible solution.
4.3. Potential Impacts
Consideration must be given to the potential impacts associated with any solution
contemplated for the sedimentation problem. We have provided brief comments on
some of the major impacts that would need to be assessed, but we have not included a
comprehensive list. Approvals will need to be obtained for any of the solutions we have
discussed but the exact approvals required will depend upon the nature and location of
the solution considered. Approvals will probably be required from DFO, MNR, LPRCA,
and the Coast Guard. Formal permits are not provided by MOE but steps must be taken
to ensure that all work is undertaken in accordance with their policies and regulations.
4.4. Financial Implications
It was not a part of our mandate to consider how any of the solutions we have discussed
might be financed. We recognize that the purpose of this study was to examine
structural solutions that could reduce the dredging requirements due to the high cost of
annual dredging. Within that context we acknowledge that our solutions will cost more
than has been spent on dredging in recent years and likely cost more than has been
budgeted for future dredging. Notwithstanding budgetary considerations, this report
presents an assessment of long-term maintenance dredging needs at Port Burwell that
is as realistic as possible given the limited data available. While our solutions were
focused on what is technically feasible we have considered the relative cost implications
of our solutions wherever possible.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 48 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
21
5. FURTHER ANALYSIS
This report presents a qualitative assessment of the Port Burwell sedimentation patterns
and possible mitigation measures. It was noted that additional information and further
analysis of a number of items would be required to confirm the precision of some of our
assumptions and to quantify the level of effort likely required to deal with the
sedimentation problem. This section identifies additional work that might be performed
and discusses the potential benefits of doing that work.
Two significant uncertainties in our assessment are the littoral sediment transport rates
around Port Burwell and the sediment loading from Big Otter Creek. Of these two, the
uncertainty of the creek sediment loading will have the biggest impact on our
assessment and conclusions. Determining the sediment transport pathways and
bypassing rates for littoral drift that passes the armour stone breakwater and determining
the likely infilling rates of a channel dredged outside the entrance piers would provide
valuable information for estimating long-term dredging costs, but it is not expected to
change our basic conclusion for dredging outside the harbour. We do not believe that
information is required at this time, but it would be useful if a long-term dredging program
is implemented. If dredged material is to be placed on the beach updrift of the armour
stone breakwater then a detailed sediment transport analysis will be required.
More accurately quantifying the Big Otter Creek sediment load could affect the decision
making process for managing sedimentation within the creek and harbour. Our dredging
assessment was based on rough assumptions about both the total sediment load and
the proportion of that load that is contributing to the sedimentation problem. A more
detailed analysis of the fluvial processes at Port Burwell will allow for a more accurate
evaluation of the different alternatives available and could affect which solution is
optimal. Such an analysis should be one of the first steps in moving forward with a long-
term plan.
If narrowing the channel width with fill is to be seriously considered then a hydrologic
analysis of the creek and harbour will required both to design the creek cross-section
and to assess potential impacts.
If a decision is made to move forward with a long-term dredging or sediment
management plan then there would be significant benefit to conducting a field program
to collect baseline data. Sediment samples should be collected from both the
creek/harbour bed and the sand bar in front of the entrance piers. Grain size distribution
analysis should be carried out as well as the sediment quality analyses that may be
required. This was not done in the past but would have helped with our assessment if it
had been done. Nearshore bathymetric soundings should also be updated as the most
recent data is from 2003.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 49 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
22
6. SUMMARY
Port Burwell has been experiencing an ongoing sedimentation problem since its original
construction in the 1830’s. The original east and west pier extensions, the west
extension wall and the armour stone breakwater were all constructed to mitigate the
sedimentation problem.
There are two primary causes of the sedimentation problem at Port Burwell; the
sediment load coming down Big Otter Creek and the coastal processes acting on the
nearshore deposit of sand immediately in front of the east and west piers. The sand in
front of the piers is part of the Port Burwell harbour deposit.
Sediment budget estimates show that approximately 450,000 cubic metres per year of
littoral and sub-littoral drift is transported to the fillet beach updrift of the armour stone
breakwater. The proportions of that material that are: retained by the breakwater; added
to the harbour deposit; and bypass Port Burwell to downdrift shores, is not known.
In the long-term, some of the updrift littoral sediments bypass the armour stone
breakwater and add to the harbour deposit but in the short term it is waves acting on the
existing deposit that is the direct cause of sedimentation at the harbour entrance.
We did not carry out any modeling to quantify the littoral transport rates and infilling rates
for dredged channels outside the harbour structures. It is our expectation that any
channels dredged outside the harbour will experience significant infilling in a relatively
short period of time. Modeling sediment transport at the entrance is not expected to
change that conclusion and is not recommended at this time.
The area offshore of the pier ends and the west extension wall has filled in significantly
since dredging to the seaway depth was stopped. If dredging were to completely cease
at Port Burwell the infilling would continue until the sand deposit was at equilibrium with
the long-term average sediment supply rates and zone of influence of the breakwater.
Anecdotal evidence suggests that equilibrium has not yet been reached.
There is no practical structural solution to the sedimentation at the harbour entrance that
is caused by coastal processes. Extending the armour stone breakwater will not affect
the processes acting on the existing harbour deposit. Extending the entrance piers
would require a total length of new structures in excess of 850 metres. The cost of that
work and the likelihood of obtaining approvals for that volume of infill make that solution
impractical.
Big Otter Creek has been identified as the largest single source of fluvial sediment on
the north shore of Lake Erie. For our assessment we assumed that approximately
15,000 to 30,000 cubic metres per year of that sediment could be contributing to the
sedimentation problem. That is a rough estimate only and must be considered to have
significant uncertainty. Actual sediment loads should be estimated more accurately
before any critical decisions are made.
Water depths in Big Otter Creek and within the harbour, but north of the entrance,
appear to be the result of equilibrium conditions for the channel cross-sections, the long-
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 50 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
23
term flow rates and the sediment supply rate. Sand moved by wave action will affect the
water depth between the piers for a short distance up from the end of the piers but that
distance cannot be estimated without a wave analysis.
A potential structural solution for sedimentation within the creek and the portion of the
harbour not affected by wave action is to narrow the channel width by filling. Decreasing
the channel cross section will increase the flow velocities and alter the equilibrium
conditions for sediment transport, causing a greater amount of the sand to be
transported through the harbour. In order for this solution to be effective the channel
would have to be narrowed over the entire length of the creek and harbour where an
increased depth is required. Sand that passes through the narrowed channel will still
have to be managed as it exits the harbour.
An appropriate channel width cannot be estimated without more detailed analysis. For
comparative purposes we estimated that a 20 metre wide channel extending from the
harbour entrance to the bridge would require filling an area of approximately 2.8
hectares, which represents 56% of the existing area. The volume of fill required to
accomplish that cannot be estimated without cross-sectional data. Obtaining approvals
for this amount of infilling could be a significant obstacle to overcome.
There are potential major impacts associated with this type of work including the
environmental aspects of filling a creek, the potential for upstream flooding and the
potential for increased ice jamming. Each of these potential impacts would need to be
studied in greater detail before this type of solution could be seriously considered.
An alternative structural solution for the inner harbour is to construct a sediment trap to
restrict the area where dredging would be required. A sediment trap alters the flow and
sediment transport equilibrium conditions by increasing the channel depth over the area
of the trap. The trap must be regularly emptied of sediment to be effective. The exact
location and dimensions of the sediment trap are related to the characteristics of the
sediment to be trapped and would require further analysis. A sediment trap could
potentially be located in the vicinity of the turning basin.
Due to the limitations of the structural solutions, the best solution to the sedimentation
problem at Port Burwell is going to require some sort of an on-going dredging operation.
To assess the dredging alternatives we assumed that the average annual dredging
requirements will be in the order of 15,000 to 30,000 cubic metres. The uncertainty of
that estimate has not been quantified.
Sand within Big Otter Creek and the harbour must be removed as part of the dredging
operation. Propeller wash dredging could be used to push a channel through the bar
outside the entrance piers without actually removing that sand.
Hydraulic dredging is generally the most cost effective method when sand must be
removed from a problem area. From an operational perspective, open water disposal is
generally preferred. If open water disposal near the harbour is an option, then hydraulic
dredging of the bar outside the entrance might be cost effective compared to propeller
washing.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 51 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
24
If open water disposal is not permitted then de-watering the dredgate in a land based
settling basin will probably be required. That is not expected to be cost effective
compared to propeller washing the bar outside the entrance, but it may still be effective
for dredging within the harbour as that material must be removed, not just pushed aside.
The size of the settling basin required to accomplish hydraulic dredging of the harbour
area is related to the physical characteristics of the dredged material as well as the flow
rate of the dredged slurry. That information is not available at this time.
While it is generally preferred that dredged material be returned to the littoral cell due to
the importance of its role in coastal processes that may not be the case at Port Burwell.
If the sand causing the sedimentation problem is the size of sub-littoral drift it can
probably be removed from the littoral system with impacting downdrift coastal processes.
If it is dictated that material dredged from Port Burwell must be returned to the “natural
system” then a suitable location must be found to do that. It is our expectation that sand
placed on the beach immediately downdrift (east) of the harbour will contribute to the
sedimentation of the channel outside the entrance piers, however that may be not be a
significant issue as the entrance channel is likely to fill in quickly anyways. The risk and
potential consequences of that happening would have to be considered as part of the
detailed design required to actually implement a long-term dredging program.
From an operational point of view, the beach updrift of the armour stone breakwater
could be a good location for disposing of hydraulically dredged sand. The technical
feasibility of placing the dredgate there would need to be confirmed with a detailed
sediment transport pathways analysis. The potential environmental and sociological
impacts of this type of operation would need to be studied in detail and negotiated with
affected stakeholders and approving agencies.
Two types of small hydraulic dredges might be suitable for use at Port Burwell; a small
manned cutter section dredge and a remotely controlled agitation dredge. The remotely
controlled agitation dredge requires a cable stayed system to operate and that could be
a significant disadvantage here.
The timing that dredging can actually take place will play a major role in determining
whether or not a long-term dredging program is feasible for Port Burwell. In-water work
is typically restricted from mid March until early to mid July but approximately 45% of the
Big Otter Creek sediment load occurs, on average, during March and April. The use of a
sediment trap and over-dredging during the allowable working window could be one
possible solution to a timing conflict.
This report does not include an assessment of potential impacts or necessary approvals.
Consideration must be given to the potential impacts associated with any solution
contemplated for the sedimentation problem.
The measures discussed in this report will cost more than has been spent on dredging in
recent years and likely cost more than has been budgeted for future dredging.
Notwithstanding budgetary considerations, this report presents an assessment of long-
term maintenance dredging needs at Port Burwell that is as realistic as possible given
the limited data available.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 52 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
25
This report presents a qualitative assessment of the sedimentation problem and possible
mitigation measures. Much of the quantified information is based on rough assumptions
and incomplete information and must be viewed as containing significant uncertainty. It
has been included to provide order of magnitude information and should be confirmed
before any critical decision making.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 53 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
26
7. CONCLUSIONS
1. There are two primary causes of the sedimentation problem at Port Burwell; the
sediment load coming down Big Otter Creek and the coastal processes acting on
the nearshore deposit of sand immediately in front of the east and west piers.
2. There is no practical structural solution to the sedimentation at the harbour
entrance that is caused by coastal processes. A potential structural solution to the
creek and harbour sedimentation is to narrow the channel width, but that will
involve significant capital cost and obtaining approvals is expected to be difficult.
3. Due to the limitations of the structural solutions, the best solution to the
sedimentation problem at Port Burwell is going to require some sort of an on-going
dredging operation
4. Hydraulic dredging of the creek and harbour is expected to be the most cost
effective means of managing the Big Otter Creek sediment load.
5. Hydraulically dredging a channel is also expected to be the most cost effective
means of managing the sand bar at the harbour entrance, if open water disposal of
the dredgate is permitted. If open water disposal is not permitted then propeller
wash dredging an entrance channel is recommended.
6. The long-term average annual sediment load for Big Otter Creek and the
proportion of that load that contributes to the sedimentation problem needs to be
better quantified in order to get a true estimate of the likely dredging requirements.
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 54 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
27
References
Aquafor Beech, 1996. Port Burwell Harbour Dredge Monitoring Study. Unpublished
report prepared for the Village of Port Burwell by Aguafor Beech Limited. Interim report,
July 1996.
Philpott, K.L. 1983a. Lake Erie: Analysis of Harbour Deposits at Port Burwell, Port
Bruce and Port Stanley. Unpublished report by Keith Philpott Consulting Limited for the
Deputy General of Canada for Litigation (Alton et al verses Her Majesty the Queen).
Philpott, K.L. 1983b. Lake Erie: Analysis of Sediment Flows Through the Nearshore
Zone With and Without the Harbour Structures. Unpublished report by Keith Philpott
Consulting Limited for the Deputy General of Canada for Litigation (Alton et al verses
Her Majesty the Queen).
van Raalte, G.H. and R.N. Bray. 1999. Hydrodynamic Dredging: Principles, Effects and
Methods. Proc. CEDA Dredging Days 1999.
Shoreplan, 2003. Wheatley Harbour Sedimentation Study. Unpublished report
prepared for Public Works and Government Services Canada by Shoreplan Engineering
Limited. Final Report. March 2003
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 55 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
28
Figures
Figure 1 Site Plan ............................................................................................................ 29
Figure 2 Contours from June 1999 Sounding Survey .................................................... 30
Figure 3 Contours from August 2003 Sounding Survey ................................................. 31
Figure 4 Location of WSC Calton Gauge ....................................................................... 32
Figure 5 Big Otter Creek Total Daily Sediment Load at WSC Calton Gauge ................ 32
Figure 6 Daily Distribution of Total Sediment Load ........................................................ 33
Figure 7 Turning Basin Area Filled in 1992 .................................................................... 33
Figure 8 Outline of 2000 Proposed Dredge Area ........................................................... 34
Figure 9 1999 and 2003 Profiles at Harbour Entrance ................................................... 35
Figure 10 Possible Sediment Trap Locations ................................................................ 36
Figure 11 Concept Design for Wheatley Harbour .......................................................... 37
Figure 12 Rotomoite 6000 Hydraulic Dredge ................................................................. 38
Figure 13 Piranha Pumps Mini-Dredge .......................................................................... 38
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 56 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
29
Figure 1 Site Plan
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 57 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
30
Figure 2 Contours from June 1999 Sounding Survey
Depth in metres below chart datum
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 58 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
31
Figure 3 Contours from August 2003 Sounding Survey
Depth in metres below chart datum
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 59 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
32
Figure 4 Location of WSC Calton Gauge
Figure 5 Big Otter Creek Total Daily Sediment Load at WSC Calton Gauge
0
5,000
10,000
15,000
20,000
25,000
30,000
35,000
Jan-76 Jan-78 Jan-80 Jan-82 Jan-84 Jan-86 Jan-88 Jan-90 Jan-92 Jan-94 Jan-96
Da
i
l
y
S
e
d
i
m
e
n
t
L
o
a
d
(
t
o
n
n
e
s
/
d
a
y
)
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 60 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
33
Figure 6 Daily Distribution of Total Sediment Load
Figure 7 Turning Basin Area Filled in 1992
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
Cu
m
u
l
a
t
i
v
e
D
i
s
t
r
i
b
u
t
i
o
n
To
t
a
l
S
e
d
i
m
e
n
t
L
o
a
d
(
t
o
n
n
e
s
)
Sum of Daily Loads, 1976-1996
Cumulative Distribution of Summed Loads
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
WSC gauge: Big Otter
Creek near Calton
1983 Ontario
Base Map 2006
Orthophoto
turning
basin fill
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 61 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
34
Figure 8 Outline of 2000 Proposed Dredge Area
Dredging volume
estimated at
27,000 m3 in 2000
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 62 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
35
Figure 9 1999 and 2003 Profiles at Harbour Entrance
-3.0
-2.0
-1.0
0.0
1.0
0 100 200 300 400 500 600
De
p
t
h
(
m
,
c
h
a
r
t
d
a
t
u
m
)
Offset (m)
Surveyed 2003
Surveyed 1999
range of long-term mean monthly water levels
position of
end of piers
dredge line for 10 foot depth
dredge line for 7 foot depth
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 63 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
36
Figure 10 Possible Sediment Trap Locations
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 64 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
37
Figure 11 Concept Design for Wheatley Harbour
from Shoreplan (2003)
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 65 of 299
Port Burwell Coastal Processes, Sedimentation and Dredging Review Final Report
Municipality of Bayham file 09-1250
38
Figure 12 Rotomoite 6000 Hydraulic Dredge
Figure 13 Piranha Pumps Mini-Dredge
7:05 p.m. Bruce Pinchin from Shoreplan Engineering Limited
regarding Port Burwell Coastal processes study.
Page 66 of 299
8:10 p.m. Fran Southwick regarding Vienna property concerns.Page 67 of 299
Page 68 of 299
Jobs for Bayharn, presentation for the council meeting May 6 2010
The jobs associated with the tourist industry are seasonal and poorly paid so why should we be just
promoting tourists here in Port Burwell. Why not also promote some small businesses as well?
At the last meeting council decided that chickens would scare any potential tourists from Port Burwell
but the bulk of the tourists come for camping at the provincial parÍ< where there are raccoons, squirrels,
birds and I'm sure that even chickens would not scare them away. It is odd that that Niagara Falls
allows chickens and certainly seems to do well in the tourist trade. So would a few businesses also
scare away the flock oftourists from Port Burwell? I doubt it.
Rather than concentrating on tourists, what Port Burwell really needs more than anything is a local
economy that offers permanent jobs but the Zonnghere does not allow any form of industry. Yes there
are a few backyard enterprises fhat try to keep below the rad¿r and fear the inevitable visit of the bylaw
offrcer. These businesses if they grow move from the area. Why should this be so? It only kills any
incentive to have a local economy. Why should the fear that someone will abuse the situatiorU shown
by the example of Wayne Casiers remembrance of his chickens, snuff out any potential growth in Port
Burwell? rWayne Casier voted against chickens because as a child remembered they smelled but he has
not visited my backyard chicken coop to see how a well kept my chickens really are. Does his bad
experience dictate that those who do care for their chickens a¡e not even considered? Has any ofthe
councilors encouraged or visited a non tourist business in Port Burwell?
For example, now that our resident car mechanic died there is no place to take a vehicle for repair and
if anyone offered the service it would be deemed illegal. Try frnding a place to repair an appliance there
just isnt any legal place to do this. Try even furding ajob in Port Burwell. The biggest business here is
lawn cutting which by any measure only degrades the environment and sucks precious money from the
elderly. Port Burwell is a dying town.
Yes you can apply for atemporary zoning for about $2000 but who wants to go that route when the
outcome is unpredictable and more influenced by opinions than good reasons? If only the $80,000
spent on fairies went towards funding some small businesses!
What we need are guidelines that if completed allow for a business opportunity and a change in the
bylaws that allow a small business in something other than ones own home.
As I have said before, Port Burwell has a marvelous location since I have proven that all of the energy
requirements can be obtained from the sun and wind but where is the encouragement and inspiration to
allow the residents to utilize this energy source and put it to good use?
Think ofjust how many villages got their start. Look at Stratford, there a¡e a couple of businesses right
in town and people built homes around it. People could walk to work and some of the businesses are
still there and these businesses have not been asked to leave because the zoning came after the
businesses were started. Port Burwell on the other hand had its fishing industry which is now down to
one boat. Now with the current zorttngyou just cannot put any businesses there so Port Burwell is
relegated to a place for welfa¡e recipients and reti¡ed persons with little hope for any economic
improvement.
Without a vibrant local economy Port Burwell will continue its downward slide and will soon be
missing any commercially life af all andthe main street will become deserted in the next few years. I
8:20 p.m. Mat Redsell regarding jobs in Port Burwell.Page 69 of 299
applaudthe efforts ofthe local hardwa¡eto keep in business but their days are numbered unless
something is done to encourage the local economy. Just askthem and they will tell you.
Failure to address this situation will see more people move awayto jobs in other communities and
business entrepreneurs will set up shop in other municipalities.
I propose that a committee be set up to study changes to the zoning that shouldbe made to promote
small businesses in Port Burwell and perhaps use this as a stepping stone to the rest of Bayham.
-mat Redsell
8:20 p.m. Mat Redsell regarding jobs in Port Burwell.Page 70 of 299
5
Municipality of Bayham
Joint Cemetery Board Meetine Minutes C ¿S 6
Bayham Municipal Offìce
Council Chambers
9344 Plank Road, Straffordville, ON
Tuesda¡ April27,2010 at 7:00 p.m.
Present were: Ralph Carter, Marlene Carter, Jim Tait, Redvers Conod, George Beard Sr.,
George Beard Jr., Thomas Godb¡ Robert Gregson, and Lynda Millard, Secretary.
Council Representative Deputy Mayor Evanitski was absent.
There was no representation from Calton or Guysboro cemeteries.
1. Call to Order & Appointment of Chairman
The Secretary called the meeting to order. Robert Gregson volunteered to chair the
meeting.
2. Minutes of meeting held November 24r 2009 for approval
Moved by George Beard Sr.
Seconded by Redvers Conod
"That the minutes of the Joint Cemetery Board meeting held November 24r 2009 be
approved as circulated." Carried
3. Correspondence & Reports
(a) Staff Memorandum Cem2010-06 regarding Cemetery Donations - Received
(b) Staff Report2010-07 regarding interment rights - It was agreed that no action be
taken at this time.
4. Other Business
George Beard Sr. advised that he had been approached by Jill Beaton, in regard to burial
of she and her husband in the Henry Brown (father of Jill) familyplot at the Dobbie
Cemetery. It is understood that corner markers exist and a monument, with names, has
been installed. R. Conod offered to contact Mrs. Beaton.
It was agreed that placement of signage for the Hemlock Creeh Hutchison, Amerman
and Abandoned cemetery sites be deferred.
5. Members Questions / Concerns / Comments - None
Joint Cemetery Board minutes of meeting held April 27, 2010.
File: C06
Page 71 of 299
Joint Cemetery Board minutes of meeting held April 27, 2010.
File: C06
Page 72 of 299
5
â¿:l
Otter Valley Chamber of Commerce
Meeting of April 6,2010
Location: Schooner's Galley, Port Burwell
Minutes
Present
Doug Lester, Cheryl Lester, Liz Underhill, Danielle Murray, Kathy Gregson, Mike
Hawley, Brenda Martin, Ron Flick, Tom Benner, Allan Spicer, Joel Taylor, Earl Shea,
Ron Bradfield, Bonnie Bradfield, Mayor Lynn Acre, Jan Collins, Nancy Row, Bonnie
Brown.
Welcome of members and our guests Val Donnell, Paul Vise, Deb Travis, Tammy
Gardner, Ted Halwa, and Barry Wade.
Approval of Minutes
Adoption of March 2"d,2010
It was moved by Liz Underhill and seconded by Tom Benner, that the minutes from the
March 2"d,2010 meeting be accepted as circulated. Motion carried.
Business Arising from Minutes
None
Tub Daze
Paul Vise, Deb Travis and Tammy Gardner from the Optimist club gave a report on the
status of Tub Daze. There will be an application for the beer tent again this year. If it is
rejected then the tent will only have non-alcoholic beverages. Donations have been down
recently and there is a need for more volunteers especially with the collection of
donations. Doug Lester will provide a list of OVCC members to the Optimist so they can
try and solicit some donations. It was suggested that the Optimist contact the Police
Services Commiffee for volunteers and to ask if the OPP can direct traff,rc after the
fireworks.
\iliFi on the Beach
Sean Hurley has suggested a satellite on the chip wagon on the beach. The service would
be available the same hours that the chip wagon was open. The service would target the
East Beach mostly. Signs would be posted to inform visitors that WiFi was available.
Once people started using it, social media applications are expected to be the best form of
advertising. A request for donations has been submitted to Bayham council. The project
is waiting for funding. It would cost $420 from May 24 to September 24 and a one time
cost of$150.
Treasurer's Report
Revenue from Memberships $280
Expense total $161.65
Account balance 54977.48
Otter Valley Chamber of Commerce minutes of meeting held April
6, 2010. File: A01
Page 73 of 299
Since the treasurer was not present the numbers are unofficial and no motion was put
forward.
Special Presentation - Streetscapes
Streetscapes is an improvement process to regenerate and revitalize an area by
developing a vision to get people to the area and out of their vehicles. Ted Halwa gave a
presentation on his company's background with dealing with small municipalities and
described some of the improvements in Rodney and West Lorne. The main focus is to
identifu the assets and come up with some high impact-low cost improvements to start
the improvement process and build momentum for the larger projects. A master plan will
be created to keep focused and maintain budgets.
B,arry Wade gave some suggestions on filing in the vacant spaces in the area with street
vendors, benches, and art. Building a unique experience in the area will keep the tourists
coming back.
The next step is to approach council and address the costs to build a master plan. It was
proposed that the chamber endorse the project to show our level of commitment to the
municipality. Motion was made by Liz Underhill and seconded by Ron Bradfield. All in
favour.
Coming Events
Business After 5
Our next Business after 5 will be at Taylor Insurance in Straffordville on April 28th. The
Aylmer Chamber has been invited so this will be a greatnetworking opportunþ.
Breakfast Before Business - May 19th
Next breakfast will be at the Lighthouse Restaurant 36 Robinson Street Port Burwell May
19th at 7:00am.
Available Events
There are still some openings for breakfast before business and business after 5. Talk to
Kathy Gregson if you are interested.
Membership Update
Doug Lester received a letter from the corporate LCBO office that stated the Port Burwell
LCBO will be rejoining the chamber this year. Doug went over the few members from
2009 thathave not paid 2010 dues and encouraged members to encourage their
colleagues to join again.
Membership Approvals
It was proposed that the members accept Sam's Place and Barry Wade Design Build as
members. Moved by Cheryl Lester and seconded by Jan Collins. Motion carried.
New Business
Harbourfront Committee
After an impromptu meeting with Joe Presston over the dredging issue last week, Joe will
try and get approval and funding for harbour dredging sooner than the normal start date
of July 1't. The Harbourfront committee's next meeting will be April20 at 7:00pm.
Otter Valley Chamber of Commerce minutes of meeting held April
6, 2010. File: A01
Page 74 of 299
David McAdams will be mooring his groomer "Slo Moe" in Port Burwell this summer. It
has a yard and a half bucket attached to the stern. David is willing to groom the harbour
but will need approval from the Department of Fisheries and Oceans.
Other
Business Expo
Danielle found a contact for cloth tote bags for $.50 each printed with the Buy Fresh Buy
Local campaign message. The chamber logo can be added and then used as a promotional
item at the business expo. Danielle Murray motioned to purchase 200 bags for $100 plus
taxes. The motion was seconded by Brenda Martin. All in favour.
Fundraising
Bittersweet Farms will be hosting a Big Sister / Big Brother fundraiser this summer. The
date is yet to be determined and all are welcome to set up their own booth. Donations and
volunteers are needed.
Jabez Therapy Ranch
Flowers are being sold to raise money for the ranch. Flowers will be available from now
until Mother's Day.
Doug encouraged members to submit details of such events or business promotions to
him and he will include these details in OVCC newsletters.
Mayor Comments
Council approved the zoning amendment to allow tenants in lower levels of commercial
buildings on a per site basis. The budget is still moving ahead. Grant requests have not
been approved yet but time sensitive functions such as festivals will be prioritized.
Tourism signage has some new standards that will require existing signs to be upgraded
before the Intemational Plowing Match. Lynn also said that individual businesses can
purchase signage to direct people to their business. For all tourism signage questions
contact:
Kate Burns
Marketing and Communications Coordinator
County of Elgin
Phone 519-631-1460 ext. 137
Fax 519-631-4549
Kbums@elgin-county.on.ca
Business Person Emeritus Comments - Ron
Ron thought this was the best meeting he has attended. The energy is building to make
things happen in the community and Doug is doing a great job directing it. Everyone
needs to help and convince more people to join.
Other Items
A reminder to take advantage of the marketing opportunities through the International
Plowing Match.
Otter Valley Chamber of Commerce minutes of meeting held April
6, 2010. File: A01
Page 75 of 299
Adjournment
Moved by Ron Bradheld that the meeting be adjourned. Meeting adjourned at 8:57pm.
Motion carried.
Next Meeting
General Meeting Tuesday, Mray 4th,2010,7:00 p.m. at Schooner's Galley in port
Burwell.
;
Otter Valley Chamber of Commerce minutes of meeting held April
6, 2010. File: A01
Page 76 of 299
1
Ao t
Heads uP
M'^aø@@ April 19,2010
OGRA to Manage $750,000 Fund for Municipalities
Cliquez icÍ pour la version française de ce signal d'alerte d'OGRA
On March 24,2010, the Ontario Good Roads Association (OGRA) and Ontario's Ministry of
Transportation (MTO) entered into an agreement to support municipal bridge infrastructure.
The Ontario government will provide $750,000 to help Ontario municipalities collect and report
data on the extent and condition of bridge structures in their jurisdiction.
All municipalities will be able to apply for matching funding to a maximum of $5,000 to assist
them with the costs of collecting, collating, compiling, formatting, and inputting bridge asset and
condition data into Municipal DataWorks (MDW).
To qualify for the funding, municipalities will have to provide a letter of commitment to submit
bridge asset and condition data for inclusion into MDW by March 31,2011. The funding may be
used for additional staff and/or consulting services.
In her comments, Minister of Transportation, Kathleen Wynne stated: "The acquisition of
municipal bridge asset and condition information is of great importance to the Province in order
to support the assessment of municipal bridge infrastructure needs."
"We were extremely pleased to be able to assist our members by managing these funds on
behalf of MTO" said Paul Johnson, OGRA President and Operations Manager for the County of
Wellington. "OGRA has been encouraging municipalities to get their infrastructure data into
MDW, and this funding announcement will only accelerate our efforts."
'OGRA is well positioned to administer this program" stated OGRA Executive Director Joe
Tiernay. "We already have close to 300 municipalities signed up to use MDW, and now that
there is funding available to help offset costs, we hope to see the remaining 145 municipalities
get on board. Only with solid infrastructure condition information, can municipalities truly
manage their assets and make a solid case for future infrastructure funding."
Details on how to apply for funding are attached and can be found on the OGRA website atwww'oora'orq
-30-
ONTARIO GOOD ROADS ASSOCIATION
6355 KENNEDY ROAD, UNIT #2, MISSISSAUGA, ON L5T 2L5
TEL: 905-795-2555 FAX: 905-795-2660 EMAIL: info@ogra.org
u Alert
keeping memtrers informed,
Heads Up Alert from Ontario Good Roads Association regarding
"OGRA to Manage $750,000 Fund for Municipalities". File: A01
Page 77 of 299
Page 78 of 299
5
Dear Trail Partner:
On behalf of the Trans Canada Trail organization (TCT), I want to provide you with an update on
recent developments at the Trail.
Federal government funding: I am pleased to report that TCT's grant from Canadian
Heritage, which was due to expire March 31 , 2010, has been extended for one year. This
means that TCT will be able to carry forward the $2.5 million remaining in the grant and provide
funding to trail groups for trail construction projects. TCT has also offered TCT's provincial and
territorial partner organizations resources for staff to assist local groups with trail construction
projects. TCT is very gratefulto the federal govemment and Canadian Heritage for its
continued support.
lmportant: lf your group is planning to apply for funds or has already had funds approved for
trail construction from TCT, please be aware that the trail construction must be complete by
March 31,20'11. Trail Funding Guidelines for 2010-11 will be available on TCT's website
(www.tctrail.calpolicies.php) by April 26. For more information, please email our National
Director of Trail, Tim Hoskin , at thoskin@tctrail.ca.
Vision 2017: Thanks to you and other trail-building groups and organizations across the
country, the Trail now includes 16,670 kilometres of operational Trail which is 73% of the
proposed Trail route from the Atlantic to the Pacific and Arctic Oceans. Today, millions of
Canadians and intemational visitors are using the Trailto experience Canada's magnificent
landscapes, explore towns and cities, and get active and outdoors. TCT's goal is to connect the
Trail by 2017Io coincide with the 25th anniversary of the Trail and Canada's 150th anniversary of
Confederation. The completion of the Trail will be a major cause for celebration and provide a
magnificent legacy for Canadians.
Trail Master Plan: TCT has drafted Trailbuilding Guidelines and is developing a Master Plan to
guide TCT and our Trail partners on the connection of the Trail. To date, data and maps for all
trail sections and gaps have been assembled. We are now determining priority projects as part
of the connection plan. Going forward, this information will be on the Trail's website, allowing
the public and our partners to navigate the Trail online with improved information and ease.
This will provide much clearer Trail information and maps, and will allow users to plan trips and
seek the type of trail experience they desire.
Promoting Your Trail: The Trans Canada Trail is made up of over 400 individual trails; the
unique and varied features of each trail contribute to the grandeur of Canada's national trail.
TCT wants to work more closely with you and your organization to promote and profile your
Correspondence received April 26, 2010 from Trans Canada
Trail regarding "update on recent developments of the Trail". File:
Page 79 of 299
section of trail, encourage trail use and celebrate the commitment of local trail builders in your
community. Starting next month, TCT will have monthly ads in the G/oþe and Mailfeaturing
different Trail sections. ln the summer, a new 3O-second video on the Trailwill be shown in
Cineplex Theatres nationally. We are also exploring new partnerships with provincialtourism
agencies to market the Trans Canada Trail and local trails. We want to include information
about your trail in these initiatives, on our website and in our: publications. We would certainly
welcome photos and a profile of your trail for our upcoming Featured Trail of the Week. (Please
send to lnformation Officer, Carolyn Ring-Ade, at cringade@tctrail.ca) Also available for you is
the new TCT video, which you can see on TCT's website, and order in English and French.
Exciting Time. There are many exciting things happening at TCT including partnerships with
Parks Canada and Environment Canada's lntemational Year of Biodiversity; opening of new
trail projects such as the Bridge of Dreams in Princeton, BC, and a wealth of trail events and
activities in every part of the country. Be sure to visit our websife (www.tctrail.ca), sign up for
our bi-monthly e-newsletter (www.tctrail.calenews.php) and join us on Facebook for the latest
updates. Please send us your news and photos.
Let me take this opportunity to thank you for being part of the Trans Canada Trail - the world's
longest and grandest network of recreational trails. We look forward to working with you and
your organization as we move forward to complete and promote this wonderful endeavour.
This week is National VolunteerWeek (Apríl 18-24) and I want to thank the many
volunteers who are working so hard to build local trails and who are the heroes of the
Trans Canada Trail.
Sincerely
Deborah Apps,
President and CEO
43 Westminster Avenue North, Montreal, QC H4X 1Y8 Tel: 51rH8+3959 / 80G46$3636
wunu=tetrcjLca info.@tetratLca
Correspondence received April 26, 2010 from Trans Canada
Trail regarding "update on recent developments of the Trail". File:
Page 80 of 299
4pr,13,2010 2:32PM County of Elgin No,5l91 P, 1/2
ElgrnCounty
April 13,2010
For immediate release
Gounty Counc¡l approves $S¿ million budget
CENTRAL ELGIN - Elgìn County Gounciltoday approved its $54 mitlion 2010
budget, providing a plan that delivers services to its ratepayerc and its seven
partner municipalities.
"This is a fiscally responsible ptan in ctrallengîng economiÁ tirn"*,'said Warden
Bonnie Vowel. -lt is important that while we face challenges, we continue to
invest in sçrvices that make Elgin a befter place to live and woih.n
As an example, the owner of a house assessed last year at $200,000 with a
$10,000 increase in this yea/s assessment, would pay an additional$52.50. For
those whose assessment is not being increased, they will actually pay $5 less.
.The loss of $1,000,000 in provincialfunding and increased Socialservices costs
of $600,000 is driving up ttre l.uy," said the Countt's director of finâhcial
services, Jim Bundschuh. 'The County has wqrked diligently to find efficiencies,
mainly through improved operations in our long-term care facilities.
"lf the province hadn'twithdrawn itsfunding," he added, "therewould have been.
azero per cent increase from 2009. This wâs ac€omplished by realizing $1.1- million in intemaloperating efficiencies."
The county expenditures include providing services in these areas and more:
Ambulanoe, Library, Economic Development, Tourism, Ontario Works, Social
Housing, Chi¡d Care and Elgin St. Thomas Public Health.
The total county capital budget is $7,1 67,267 with major projects ineluding:
En gi neerin g : ($4, 978, 467 hota| budg et) Wardsvil le Brid ge structure work at
$500,000; Elm Street culvert in Aylmer at $200,000; road rehabilitation in
. . ', ' Í: 'i.' ,., , :¡-'' :ii¡;! ii* ,ii'ir" """'''r" i ""'';""''""
ËåHå.".ffi.
s[ Thomäs, orTtafio
NSR 5V1 canadq
Phone: 51*631-1460
Fax 51-96337661
www. ê lgl n+.Ou nV. 0 n.Cq
ProÉresslveby Nature
Correspondence dated April 13, 2010 from County of Elgin
regarding "County Council approves $54 million budget". File:
Page 81 of 299
Apr,'13, 2010 2:34PM County of Elein
Southwold at $1,700,000; and, traffic signals at John and Beech Street in Aylmer
at $300,000.
Community and Cultural Services: $45,000 in þprovements to Springfield
Library.
Homes: $900,000 in improvements,
Also included in the capital budget ¡s $1.7 million to pay back capital fund loans
for the Elgin Manor rebuild and Calton Line construction.
St. Thomas-Elgin General HospÍtalwillbe allocated the second of six promised
payments in the amount of $166,667.
The County will give a total of 962,800 in grants including $7,500 to the Aylmer
Fair.
For more budget information, plåase visit u¡n¡ilætgin-cquntv.on.cq
-30-
, For additional information, please contact
Jim Bundschuh
519s31-1460x 103
No, 5 1 92 P, 1/1
Correspondence dated April 13, 2010 from County of Elgin
regarding "County Council approves $54 million budget". File:
Page 82 of 299
5
Êtt^
MUNItrIPAL PREPERTY ASSESSMENT CORPERATION
Apnl22,2010
To: Heads of Council
From:
Subject:
All Ontario Municipalities
Debbie Zimmerman
Chair, MPAC Board of Directors
2009 Annual Report and Financial Statements
Please find attached for your information, the Municipal Property Assessment Corporation's
(MPAC) 2009 Annual Report and Financial Statements for the Year Ended December 31,2009.
These documents have been prepared as required by the Municipal Property Assessment
Corporation Act. Copies have been provided to the Premier, Minister of Finance, MPPs and the
Association of Municipal ario. Both the Annual Report and Financial Statements are
also available online www.moac.ca.
I trust you will find the reports informative in reviewing MPAC's activities in2009. If you have
any questions regarding the reports, please do not hesitate to contact me at 905 688-0990,
extension 225, Carl Isenburg, President and Chief Administrative Officer, at 905 837-6150, or
Arthur Anderson, Director of Municipal Relations, at 905 837-6993.
Yours truly,
Debbie Zimmerman
Chair, MPAC Board of Directors
Enclosure
Copy Carl lsenburg
Arthur Anderson
Office of the Chain c,/o Municipal Pnoperty Assessment Cot'poration
13O5 Pickering Parkway, Pickering, ON L1V 3P2
T: 9O5.688.0990 ext 224 F: SO5.831.OO4O
www.mpac.ca Form No LH4OO1A
Correspondence dated April 22, 2010 from Municipal Property
Assessment Corporation regarding "2009 Annual Report and
Page 83 of 299
Correspondence dated April 22, 2010 from Municipal Property
Assessment Corporation regarding "2009 Annual Report and
Page 84 of 299
2OO9 - YEAR IN REVIEW
ln 2009, MPAC continued to work to detiver assessment products and services
to meet the needs of property taxpayer customers and municipat, provinciaI and
business stakehotders.
MPAC imptemented a number of significant legistative changes in 2009 as Ontario
entered the first year of the new four-year phase-in program. The organization also
continued to improve productivity and enhance its services, inctuding:
o maiting more than 900,000 Property Assessment Notices to reftect in-year
changes;
. processing 178,000 Requests for Reconsideration within the new legistated
timetines;
. updating and vatidating data for approximatety 250,000 properties across the
provrnce;
adding more than 52,000 properties to assessment rotts; and
adding almost $25 bil.tion in supptementary and omitted assessment to rotls
as the resutt of new construction in the province.II I P.,TïTNGc.,s'oMERSFTRST
Throughout 2009, MPAC met with customers and stakehotders to answer questions
and provide information. ln addition to being avaitabte at offices across the province
and responding to enquiries through the Customer Contact Centre, MPAC al.so
hosted more than 1,300 meetings and outreach initiatives with municipatities,
govern ment representatives, busi nesses a nd property taxpayer grou ps.
Whil.e the organization makes information avaitabte in a number of print formats,\ more and more customers and stakehotders are turning to the lnternet.
ln 2009, over one mitlion visitors accessed information through www.mpac.ca and
nearly 100,000 property taxpayer customers registered on AboutMyPropertyrM to
receive detaited assessment information and compare their property's assessment
to that of properties in their neighhourhood to see if it is accurate. This informatìon
is provided at no charge to property taxpayer customers.
ln addition, and in acknowtedgement of our successfuI efforts to increase customer
communication and satisfaction, MPAC was recognized by the prestigious
lnternational. Association of Business Communicators IIABC) with an Award of
Merit for marketing communications focused on "Engaging the Customer: Property
Assessment in 0ntario."
Correspondence dated April 22, 2010 from Municipal Property
Assessment Corporation regarding "2009 Annual Report and
Page 85 of 299
COMMITMENT TO CONTINUOUS IMPROVEMENT
The assessments prepared by MPAC are regutarly measured against the standards
set bythe lnternationatAssociation of Assessing Officers (lAA0l and each province-
wide Assessment update has exceeded these standards. MPAC's residentiaI
vatuation systems were reviewed in 2009 by the lAA0. This independent review
provided an importantvatidation of the procedures and pol.icies MPAC has in ptace
for vatuing residentiaI property in 0ntario.
ln 2009, MPAC received Level One certification from the Nationat Quatity lnstitute's
f NQll Progressive Excetlence Program.
NQI is an independent, non-profit organization committed to advancing
organizationaI excettence. They are recognized as the Canadian authority on qual.ity
and heatthy workplace practices.
MPAc, a 10-year member of the NQl, decided to participate in their Qual.ity and
Heal.thyWorkptace Progressive Excettence Program as part of its commitment to
continuous improvement.
The four-tevel program typicatty takes several years to comptete. At each tevet, the
organization must demonstrate a progressivety deeper and broader commitment
to quatity and the environment, as wet[ as measurabte results and continuous
improvement in the heal.thy workptace category.
ln 2009, MPAC was atso recognized for being one of GreaterToronto's Top 90
Emptoyers. MPAC appl.ied to the program for the first time as part of the organization's
commitment to exptore and imptement best practices and emptoyee programs so that
it may reach its goats to deliver the best possibte products and services.
Greater Toronto's
Top 90
Employers
@
ffi
Correspondence dated April 22, 2010 from Municipal Property
Assessment Corporation regarding "2009 Annual Report and
Page 86 of 299
frta
h1'I NI I]IF,4L FFTTÞãf¡'TY Âg SEgSMTNT CE]É T¡If FÀTIT] N
Apr'l29,2010
To: All Ontario Municipal Councifs
From: CarI Isenburg, President and Chief Adrninistrative Officer
Municipal Property Assessrnent Corporation (MPAC)
Tentative Settlement $'ith Ontârio Public Service Employees Union (OPSEU)
I would like to advise that a tentative settlement has besn reachd rvith OPSEU' which represents
approximately 1,4@ MPAC ernployees across Ontario. W'e have settled previous contracts with
OPSEU without a strike and we have been workinghard since the previous collectivç agreernent
expired on Dæember 31, 2009, to successfully conclude these bargaining discussions.
ln keeping with flre spirit and intent of ihe recænt pravincial budget, we have sEuck a two-year
contract with no increases in salaries or the ove¡aÎl cost of benefits tbr 2010 and 201L
rüe will continue to focus on delivering services to Ontario property taxpayers and ou provinciat
and rnunicipal stakehotders including preparing the keliminary List of Electors for the upcoming
Municipal Elections, managing Requests for Reconsíderation and Appeais, adding supplementary
and omitted assessmentto thc tax rolls and updating data.
This tentative agreelnent is subject to ratific¿tion by our Board of Dírectors and the bargaining unit
membership. We have agreed that ratification will be compleÉed by May 14, ZA7A.
If you have any questions please contast A¡thur Á,núerson, Director, Municipal Relations, at
90s-837-6993.
ve Officer
Copy ArthurAnderson
Correspondence dated April 29, 2010 from Municipal Property
Assessment Corporation regarding "Tentative Settlement with
Page 87 of 299
Page 88 of 299
PLAY WORKS
The Ont¿rio Partnership for Active Youth,
Apnl23,2010
PlaY rrVorks
clo302- I Concorde Gate MayOf Lynn ACfe
roronto, oN MuniciPalitY of BaYham
M3c3N6 P.O.Box 160 I 9344 Plank Road
Straffordville, ON NOJ lYO
Tel:416426-7142
Fax:416426-'1371 Dear MaYor Acre:
owo@olavworkspartnership.ca On behalf of Play'Works, the Parürership for Active and Engaged Youth, I am
wwwp,a],workspa*nershpca å';:;#i*'å:11i"ï,ïlitåliïi#ïT:i"lH,:iT:ir#"îg:,Î",ffiHy",
Health Promotion.
This prestigious event, held at Queen's Park on October 27,2009, recoguized
11 communities for their efforts toward and investment in youth play. Play
Works believes that those aged 13 to 19 years need diverse and abundant
opportunities to gain experiences designed to help build the competencies that
will enhance their growth as successful and contributing members of their
communities.
Every year we are pleased that more and more communities are stepping
forward to say ''We value youth in our community.'
The applications for the 2010 Youth Friendly Community Recognition Program
will be available online on May l*t at www.playworksoartnership.ca.
I hope that we will see your community's application when the applications are
due on December 1,2010!
In the meantime, should you have any questions at all please contact Marion
Representative.Priceat4|6-426-7065otviaemai1at.
4-H Ontario
Arts Network for Children and Youth ReSafdS-
Boys and Girls Clubs of Ontario e
Educational Research
@¡-u a-()
Jennifer Cowie Bonne
YMCAontario Chair, Play Works
5
r 11 l
/\ Ò2
Correspondence dated April 23, 2010 and brochure from Play
Works regarding "Youth Friendly Community Recognition
Page 89 of 299
PLAY W RKS
Partnership for Active and Engaged Youth
TOWN OF AJAX
TOWNS H I P OF BROOKE-ALVI NSTON
CITY OF BRAMPTON
COUNTY OF BRANT
CITY OF HAMILTON
TOWN OF HANOVER
CANADIAN FORCES BASE PETAWAWA
CITY OF PICKERING
MUNICIPALITY OF PORT HOPE
CITY OF SAULT STE. MARIE
TOWNSHIP OF RIDEAU LAKES
*
li
Correspondence dated April 23, 2010 and brochure from Play
Works regarding "Youth Friendly Community Recognition
Page 90 of 299
PLAY W RKS
Partnership for Active and fncJagecl Yr;itlh
Brampton offers youth an impressive array of play options, incfuding drop-in
centres, sports programming, theatre groups, and more. Brampton youth are
engaged with their community through qroups srrch as the Mayor's Youth Team,
the award-winning Clean City Youth Ambassadors, and events such as the Youth
Can Move the World Symposium. Brampton offìcials, including the Mayor and
the School Boarci Chair, have endorsed the Peel Youth Charter, which recognizes
youth as important and contributing members of the community.
Front row frorn left: Zehra Shaclab; llôrrv Gðndhi; Liz Vail [yslnga; Tðmrny Reynolcis; Angel na ZhLl
Back row from lefl: Sanreer Sethi; Richelle Campbell; Jasmeet lúarwaha; The Honourable ¡/drg¿rett Best,
¡,,finister of Heallh Promotion; ¡,4onica Tang; Candice Debi; Susanna Tang; Priscilla Velasco; Euqene WÌlson
Youth in Ajax are offerecl many activities, events and opportunities to be involved
and engaged in their community. Youth talent is showcased annually at Ajax on
stage, where youth performers sign up and perform at the event, which is held at
the local theatre for the whole community to enjoy Youth who are newcomers to
canacla can take advantage of the Host Youth Program, which pairs them up with
a peer mentor who helps welcome and include them into their new life in Ajax.
Front ro\,,/ frorn left: l(ristelle Jadoo; Jahmôl Gillens; Breyan Sinnott; Jordan Tapper; ¡annah N4ðrac e
Bêck row lrom left: Howie DaVton; Brian Skinner; Robbie Prochilo; The Honourðble N4argarett Best,
lvlinlstef of He¿lth Promotior'ì; cêtherlne spagnuolo; Ton Gfênl; lvðyor steve ParÌsh; Linda cork
In Brooke-Alvinston, youth have access to many recreat¡onal facilities, including
a skate park that was createcl through the impetrls of a local youth petition and
where youth input was actively souqht in its desiqn. A rural community,
Brooke-Alvinston has made prov¡sions to ensuTe that as many youth as possìble
can participate, such as providinq bus service for students involved in after-school
activities and holding City Council meetings at a focal school for students to
attend and observe.
Front ro,il from eFt: KaLrina Richter; Devin Triest; lvldyor Don l,4cGugan; Sarah Hi ls; B¿rbara Annetl
Back rovJ f rom eft: l,/ PP l\/dria vânBolnmel; lvlichel e l(oolen; Anne lvlcGugan; The Honourab e
l,4argêrelt Best, lr,4inister of Heallh Pronnotion; Jul¡e N4illson; Ruth i\,4cCðllum; Helen Lomax
Correspondence dated April 23, 2010 and brochure from Play
Works regarding "Youth Friendly Community Recognition
Page 91 of 299
City of Hamilton
Youth in Hamilton are connected to their community in many ways.
Civic engagement is promoted through youth councils and committees,
such as the Hamilton Youth Advisory Committee and the School Board's
Student Trustee program. Youth advocate their needs and interests
through these outlets and others, such as the Youth Anti-Racism
Network. The City of Hamilton has committed funding to youth play, most
recently exemplified by the newly-built skate park and community complex.
Front row from left: Katrina Schotsman; M.P.P. Paul Miller; Councillor Scott Duvall; Shannon
Shymanski, Ben Konyi
Back row from le[t: Greg Maychak; Coralee Secore; Tamara Roberts; TJ Grahêm; Wayne
Robinson; The Honourable lvlargarett Best, Minister of Health Promotion; lhab El Mlafi;
Nastaisha Zimmerman; Sðrah Bardwell; Corey Beaudoin; Ashley Greenwood; Diane Lapointe-Kay
County of Brant
This community has diverse options for youth play and has
balance between sport and arts and culture programming. Youth
numerous opportunities to engage in leadership development and'i
including volunteer placements with the Brant County Parks and.
The School Board has entered into a "community use of schoofs"
with the County, through which they provide facilities and share
They also collaborate on many different initiatives to communicatè':i
to youth, such as the Stop Don't Start anti-smoking campaign. ' j
From left: Rita Stratford; Stephanie Delaronde; The Honourable Margarett Best,
Promotion; Councillor Robert Chêmbers; Lesley Atkinson; M.P.P. Dave Levac; Stacey
Town of Hanover
Hanover has a strong community partnership strategy th
a coalition comprised of members from youth service provi
diverse areas of community life. Through these partnerships,
of Hanover benef it f rom programming that supports positive
development, public events, and focus groups that allow the
to be heard in community decision-making. The community h
a Youth Friendly Business Program to ensure that local busi
organizations support the youth-friendly approach.
Front row from left: Kristi Mccracken; Maria Kuntz; Mayor Kathi Maskell; JustÍn
Eack row from left: J¡m Hinds; Krista Klages; The Honourable Margarett Best;
Promotion; Sam Zettle; Alex Coop
Canadian Forces Base Petawawa
CFB Petawawa is a unique community that serves it youth well.
Its popular and active youth centre, Petawawa "Teen Scene," provides youth
with varied weekly programming, as well as a fun and welcoming space to
hang out. Youth are encouraged to attend and participate in Teen Council
meetings that use the slogan, "Stand up and be Heard," and in the
variety of programs and services available including sports, leadership
development, social networking and service learning.
From left: Nicole Aulenbach; The Honourable Margarett Best, Minister of Health Promotion; Trish Burke
Ê ,. 'tl
Correspondence dated April 23, 2010 and brochure from Play
Works regarding "Youth Friendly Community Recognition
Page 92 of 299
City of Pickering
There is an extensive program of free weekly events for teens in Pickering.
These events are run primarily through youth input and organization. The City
supports a local high school's annual art show, providing a space for youth to
showcase their talent, which has received recognition from the Mayor and local
media in this endeavour. A group of youth took the initiative to create a youth
sub-committee of the Pickering Advisory Committee on Race Relations and
Equity called tYoUJnity and has successf ully planned events and campaigns
since its formation.
Back left to right: Kim Bradley; Mayor David Ryan; clayton Kirouac; l,/ôrisa carpino; The Honourable
Margarett Best, Minister of Health Promotion; Heather Butler; Leslie slovick; Krystal Ferguson;
M.PP Wayne Arthurs
Front left to right: Caitlin Kirouac; Karina Clendenning; Sarah Pizzale; Merissa Stephenson; Danielle Feraday
rlity of Port Hope
ioitiatives developed by youth for youth run year round. Youth
gports tournaments, self-defence classes, and access to the local
and youth lounge for only 51 a day. Port Hope celebrates Youth
with an array of free and low-cost activities' organized by groups
community that engage youth and connect them to community
voice ís heard in Port Hope through representatives on a number of
s, youth councils, and other community groups.
Snoek; Barb Pemberton; The Honourable Margarett Best, Minister of Health
i(ehoe; Heather Norris; M.P.P Lou Rinaldi
Chris Hebb; Zoe Begopoulos; Councillor Ted Watts; Leanne Clarke; Tommy Normand
offering op¡ons ranging from an after school bowling league to a "horseless" horse club.
This club provides youth the opportunity to take horseback riding lessons for a minimal
fee. The local paper recognizes youth through a weekly column, written by a local high
school student and dealing with issues of student life. The high school has the Youth
Program Coordinator attend and present at Monday assemblies.
Front row from the left: Susan Dunfield; The Honourable Margarett Best, Minister of Health Promotion;
Sandra Dunfield
ult Ste. Marie
the sault Youth Association has assessed youth needs and is addressing
array of play options for youth. Youth in the'Soo'get involved in Fresh
pubf ication written for youth, by youth. The Art Gallery of Alqoma works
"school boards to provide an enhanced visual arts certificate program for
students. Youth plan, organize and run a city-wide Buskerfest each year for
nity to enjoy and the United Way offers a Youth Spirit Award.
Lisa Vezeau-Allen; The Honourable lr4argarett Best, Minister of Health Promotion;
ly Community Recognition Proqram
c/o 1 Concorde Gate, Suite 3O2, Toronto, ON M3C 3N6
hip.ca . www.playworkspartnersh¡p.ca
This project was made Possible
through funding from the Heart
and Stroke Foundation of Ontario
H EART&
STRO KE
FOUNDAfION
OF ONfARIO
. Fax: 416.426.7371
Finding answers. Fot tlfe
Correspondence dated April 23, 2010 and brochure from Play
Works regarding "Youth Friendly Community Recognition
Page 93 of 299
Page 94 of 299
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Council Members
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Noels Site Plan AgreemenfBy-law 20L0-046
DATE: May 3, 2010
FILE: Dl I.NOELS
NUMBER: D2010-10
Purpose
To recommend approval of a Site Plan Agreement with Clifford and Marlene Noels.
Background
Clifford and Marlene Noels have applied to the municþality for a Site Plan Agreement for the their
property located at8525 Sandytown Road, Concession 7 PafiI-ot 123. The property is currently
subject to consent application 839/09 for a proposed lot addition from the adjacent property located to
the south.
The Noels property and the additional lands are currently subject to a rezoning application to change
the zoning from Agricultural (Al) and Rural Industrial (M2) to a site-specific Rural Industrial (M2-9)
Zonewithregulations for the "Light Industrial uses, including an existing concrete/cement business".
The purpose of the site plan agreement is to satisff a condition of a current consent application. The
owners are planning to obtain alllT nf I\ZOZ+ ft2) parcel of land with an existing metal storage
building. The owners currently operate a concrete/cement business at the property under a Rural
Industrial (M2) Zone and further development, including the proposed severance for additional lands,
requires a site plan agreement.
Staff Comments
Municþal staffhave no further concems with the proposed site plan agreement and plan. The lands
will continue to be used for the concrete/cernent business. The items of concem for site plan control
were buffering requirements along the southerly side lot line and along the outdoor storage area facing
the front lot line and clear delineation of the outdoor storage area. These concerns have been addressed
as shown on the site plan drawing Attachment "C" indicating that 6' cedars will be planted along the
southerly lot line and along the east side of the outdoor storage area for buffering and the outdoor
storage area will be reshicted to the concrete pad area to the north and east of the steel barn.
The text of the site plan agreement is in accordance with the standard form of agreement previously
approved by Council. The Agreernent and authorizing By-law are presented to Council for enactment.
Affachments
l. Site Plan Application
2. IBI Memo dated March 30, 2010 Re: rezoning and site plan application
3. Draft ByJaw 2010-046, Site Plan Agreement attached as Schedule'A'
Strategic Plan Goal(s)
Goal # 3 - Create apositive business atmosphere
Goal # 6 - Provide and encourage altractive lifestyle choices
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 95 of 299
Staff Report D2010-10 Noels Site Plan
RECOMMENDATION
*TIIAT StaffReport D2010-10 be received;
Page2
A¡ID THAT By-taw No.2010-046, being a By-law to authorize the execution of a Site Plan
Agreement with Clifford and Marlene Noels and the Municipality of Bayham be presented
for enactment.tt
Respectfully submitted,
ill, Planning Coordinator/Deputy Clerk
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 96 of 299
FILE No.
REC'D:
þ¡¡. ruets
DATE APPLICATION CONSIDERED
COMPLETE: TVAr?*
FEE xncarffi S@ıæ-& n 7 r /r o
MrJNrcrPALrrY oF BAyHAM €pit+ oo q - oot a'o t
SITE PLAIT APPROVAL APPLICATION FORM
The undersigped hereby request the Municþality of Bayham to consider a Site Plan Conhol
application pursuant to Section 4l of the Plaoning Act on the lands hereinafter described. This
application is accompanied by a fee of$2000 ($1000 fee & $1000 deposit) by cash or cheque
made payable to the Municipality of Bayham.
1. BACKGROUND INFORMATION
a) Appricanrs Nu " Cl"rÇVoßO Ê Ø*\tØ + îûftßl'NIZ ÊÚl¡\NbR \Jo-uts
Applicant's Mailing Address
relephoneNumb* 5H"FJrl0-32-I? FaxNumber DftmØ.
Registered Owner (if other than applicant)
9*ru"2 fts ft@uicn¡)rs
Owner'sAddress qftrl\^€
TelephoneNumber Sq,û/\ø FaxNunber Sflf\,\l
c) Location ofSubject Land
R0. î<Qq mfiffiovtu-ø
\11 PtanNo. orconcessionlOCl NTfe
Reference Pr- \ lß- 4ZD5
ellAddresstir"yl $brh Sfi{orj-rodñ Qo*o .
etween
orficial plan Desigpari"" hÊrRtar^LãÙ¿fl L -
ZoningBy-law-ExistingZoning QURnu \ÑOCmC¡nU CCf,Z)
r$us to
b)
Lot Number(s)
Part Number(s)
d)
e)
Existing use of Subject property
l(or2As¿ tÞcr ulY
Specific indication of proposed uses of þd and buildings
r\*
ÉloQftê'L Y*crurrv
2+%'7w3-Requested z-onng?.*
ò ,
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 97 of 299
2. SITE INFORMATION
a) Zoning Provisions
Iot Frontage
Lot Depth
Lot A¡ea
REQUIRED pnopos¡o $ffftl
---56ñ'Tcn
s'tæeo Ptc¡
Pnçrr-Url.'eql
)
Él\3'b3%
No. of Pa¡king Spaces
No. of Inading Spaces
V/idth ofPlanting SEip
Drivewayrü/idth
Handicap Spaces
Other (Specify)
OflStreet Pa¡king and I¡adine Facilities
Total number of oflsheet parking spaces existing
Number of oflsteet parking spaces
proposed (include existing & proposed)
Number of off-sheet loading facilities existing
Number of oflstreet loading facilities
proposed (include existing & proposed)
ñtn
\! tÊ
3.
a)
COMPLETEASAPPLICABLE: ^(. .
MULTIPLE FAMILYRESIDENTIAL l\}Ift
b) Proposed Buildins Size, ÞCfSffÑA .
Ground Floor A¡ea of Existing Buildings(s)
Ground Floor A¡ea of Proposed Development
Total Ground Floor A¡e
(including existing & proposed)
Number of Storeys proposed
Buildins Heisht prooosed gÊeÑ fxríÑtr
oÑ L¡Ñôs io gE 9Érç4@
Total Gross Floor Area Proposed
(including existing and proposed)
WBsa+m)
Landscaped Area sqm
Conversion or Addition to Existing Residential Buildings Yes- No
Amenity and/or Children's PlayArea Yes
UNITBREANOWN
Type
Bachelor
One-Bedroom
Two-Bedroom
Three-Bedroom
Number of Uní*Floor area oÍUnít Type
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 98 of 299
a)
COMPLETE AS APPLICABLE: - (cont'd)
MULTIPLE FAMILY RESIDENTIAL - (cont'd)
b)COMMERCI.{LIINDUS TRHL/INS TITUTIONAL/OPEN
USES (as applicable)
No, ofNew Buildings Proposed
Conversion or Addition to Existing Building
Describe
Gross Floor A¡ea (breakdown
manufacturing area, etc.)
by qæe of use, eg. - omce area, retail, storage,
Seating Capacity (for rest. or assernbly hall, etc.)
Describe Tlpe of Business Proposed
No. of StaffProposed - Initially
Open Storage Required Yes
sPAcE oR orHER \t/f
Yes No
hfuture (5 yrs)
No
Desqibe t¡pe, location, and buffering (if any)
Phasing if any
Describe Tlpe of Use Proposed
No. of Beds (if applicable)
Gross Floor A¡ea by Type of Use
(eg. office, cornmon rooms, storage, etc.)
Landscaped Area sqm
If¡esidential useproposed as part of, or accessoryto commerciaVindustriaVopen
space/other use, please speciffType Number of Units FIoor ørea of Unit Type
Bachelor
One-Bedroom
Two-Bedroom
Th¡ee-Bedroom
S ofthe
in the of Et-urÑ
DO SOLEMNLY DECLARE THÄT:
All of the statements contained in this application a¡e true and I make this solemn
decla¡ation conscientiouslybelieving it to be tn¡e and knowing that it is of the same force
and effect as if made under Oath and by virtue of the Canada Evidence Act.
DECLARED before me at the
"r$c,fu_ d.vlllq i"tn" G6--ì?
El ,-rilJ
20lo
Muaicipality of Beyüalr.
Attâchmetrts: Site Plan Control By-law 2005-061 with Schedule "Ä' only
Signature of Owner /z4geñ-
Other Facilities provided (eg. play facilities, underground parking, games rooms,
Deputy Clerk ofthe Corporatiou oftùc
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 99 of 299
t-
O-{
L-l
lu
u)
o
I-l]ao
Å)Þìr{(ì
*{
Oçz
.L
lr
l
I
i
I
I
/
l
I
æ NORTH
LOT 123 CONCESSIOI\ NOFITJ-] OF T¿\LBOT ROAD
GEOGFì,I\PJ-IJC TOWNS|-IJP OF B,AYH¿\M
P.t.N. 35J37 - 0225
230.00' (P1 & M)
P,¿\RT I
11R-4205
(ìa2n
¿lì
U1
a1
O
O
Tr*{
t:
O\1
tÞ
¿-
ÞJ()t
:l
OÞ
{f,
ão'thz¡ılc
ors
DO>:J<*lv,
9s-o>¡q€ñ
aQ
6v
'o/o /jo%- s*,
6--''s-
<')
o
N 00'30' Jo" E
\)
I
i
(
ì
:
!v Iet
Øaìì
I
vl
ìì
aÞo -L
OJ
l-
\
i
=uuuo!
I
o'ñ
N!PART -:l
11R-BzI13
N 00' 30' J0" E (Pl
>--r ¡--< 0.31
9ó
RO¿\D AI-]-OWANCE -.,à BETWEEN ].OTS ]23 ,t\I\D 12¿I (66'WDE)
P,ART
PI-,¿\N
P.r.N.
9ó
zl
o¡
g
I
Ël
s.l
dp'
IÞ¡t
¡\)
S
t
a
f
f
R
e
p
o
r
t
D
2
0
1
0
-
1
0
r
e
g
a
r
d
i
n
g
N
o
e
l
s
S
i
t
e
P
l
a
n
A
g
r
e
e
m
e
n
t
/
B
y
-
l
a
w
2
0
1
0
-
0
4
6
.
F
i
l
e
:
D
1
1
.
N
O
E
L
S
P
a
g
e
1
0
0
o
f
2
9
9
l4au. 22 2ØØ9 I1,t27ñ11 PL-
l'|c, iió'l L jFAX NO. :
2t)()Y 9:4öA|\Ë
7. 'TÊ
^:
^ô':CJ
i$
.se ;
af"
b
c2).e
:.F
tÞt
¡
m(,tIo
Mú
,:,
t?
c
6.à
I
(t
?t
Ji
7SV
N
I
r-tv-td 2tts
,, ?.__J-tvåwffiuJ--LH
êit¡l
.1ii_i,/'t l.?l
'n'lF
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 101 of 299
lBl Group
203-350 Oxford Street West
London ON N6H lT3 Canada
tel 519 4727328
fax 519 4729314
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date March 30,2010
Project No 3a04 -@-
Steno dd
1.
Memorandum
Noels et Oakley - Rezoning and Site Plan Application - Pt Lot 123,
Concession 7 (8525 Sandytown Road)
We have completed our review of the applications to amend the Zoning By-law and for
Site Plan Approvalfor the proposed conveyance by consent of 1117 m2 (12024 ff) of land
with an existing metal storage building. The subject lands are currently part of a2570 m2
(0.6 acre) parcel of land that includes an existing single detached residential dwelling,
located at the northwest corner of Sandytown Road and Stewart Road, in Part Lot 123,
Concession 7, NSTR. The subject lands have been conveyed conditionally to a similarly-
sized parcel of land to the north along Sandytown Road, which also includes an existing
single detached dwelling. The subject lands are designated 'Agriculture" with "Haza¡d
Lands" constraints in the Official Plan and zoned Agricultural (A1) ¡n Zoning By-law Z456'
2003.
We had previously commented on the consent application in a memo to the Municipality
dated June 8, 2009. Elgin Land Division Committee (EODC) application E39/09 granted
the severance of the subject lands conditional upon rezoning and site plan approval.
Rezoning is being requested to the Rural lndustrial (M2) Zone which is the same zoning
currently applied to the northerly lands to which the proposed severed lands are to be
conveyed. The subject lands are currently used for storage for a concrete/cement
business by the owner of the northerly lot and will be continue to be used for the same
purposes but under a revised (yet similar) lot configuration. Surrounding land uses
include the retained residential lands to the south, and agricultural fields to the west, east,
and north. There is a wooded tributary approximately 100 metres to the northeast. This
and other tributaríes in the area are the likely reason for the generalized "Hazard Lands"
constraint mapping in the area.
IBI Group is a group of fìrms provid¡ng professional services and ¡s affiliated w¡th lBl Group Arch¡tects
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 102 of 299
lBl Group Memorandum
Municipality of Bayham - March 30, 2010
3. Our review of the M2 Zone regulations is as follows:
Minimum LotArea 4000m2
M.inímum Lot Frontage '30.0m 61.9m
Maximum Lo! Coverage 35o/o 13.6%
Maximum Building Height '12.0m 5.33m
Minimum Front Yard Depth 12.0m 25.9m
Minimum Side Yard-Wdth 7.5m
Minimum RearYard Depth O.75m
Minimum'Distance Separation (from - 150.0m, orMDS 1, ' .tlo iiveàtætfacilities
.livestock buìldings or itructures) .i 'whicheúer is greatèr within'350m ' '
4.The newly configured lot has a side and rear yard of 0.75 metres (2.5'), where 7.5 metres
(25') and 10.0 metres (33') are required respectively for the M2 Zone. However, the
building is existing and the side lot line was approved in this location as being
approximately halfway between the building and the southerly dwelling's septic bed. With
respect to the undersized lot area, it is noted that the existing M2Zone will double in area
and that there is no new development associated with the applications. We would support
these reduced setbacks through the required rezoning.
The subject lands are considered a legal non-conforming use as they are not designated
"Rural - lndustrial" within the Official Plan. Without justification to illustrate the potential
impacts of the full range of uses permitted in the M2Zone, it is our opinion that it would be
prudent to limit the type of industrial uses that could be located on the subject lands in
order to protect the surrounding residential land uses from potential odour or noise
impacts. Such zoning should be flexible enough to permit the existing concrete/cement
business but also allow for some other industrial uses without additional rezoning. The
zoning by-law amendment should list the permitted uses as "Light industrial uses,
including an existing concrete/cement business".
The sketch accompanying the site pfan application does not indicate any significant
changes from existing conditions. Outdoor storage areas are located generally in the
central portion of the site, and to the north of the storage building, which is consistent with
existing outdoor storage areas. A barn located near the front of the property is to be
removed as it is partly within the public right-of-way. Our original memorandum requested
a site plan agreement to address buffering, outdoor storage, and fencing with respect to
5
6
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 103 of 299
lBl Group ¡lemorandum
Mun¡c¡pality of Bayham - March 30, 2010
the potential ímpacts between the concrete business and the residential parcel to the
south. We would request that a more detailed site plan be submitted showing the
following:
o '1.82m (6') high privacy fence, or a continuous row of evergreen shrubs
(allowing for similar height) along the southerly side lot line;
. Clear delineation of outdoor storage areas;
. Appropriate buffering (ie. fencing or shrubs as per the 1r bullet point) along
the side of all proposed outdoor storage areas facing the front lot line.
7. Based on the above review we can offer conditional support for the rezoning of the subject
lands subject to a site plan drawing being submitted and subsequent agreement being
executed as per paragraph 5) above. Rezoning of the subject lands will require site-
specific regulations to recognize the undersized lot area and reduced yard setbacks as
noted above, and should include regulations requiring a buffer strip along the southerly
side lot line, and in areas where outdoor storage is visible from the public rightof-way.
7¿r'1
¡BIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J13404\460 Oakley\PTMoakley2o1 0S'30 dæ\201 0{4-1 3\DD
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 104 of 299
THE CORPORATION OF THE
MTJNICIPALITY OF' BAYHAM
BY-LAW NO. 2010 - 046
BEING A BY.LAW TO AUTHORIZE THE
EXECUTION OT'A SITE PLAIT AGREEMENT
BETWEEN CLIFFORD AND MARLENE NOELS AND
THE MT]NICIPALITY OF BAYTIAM
WHEREAS subsection4l(2) of the Planning Act, R.S.O. 1990 Chapter P.l3 provides in part
that where in an offrcial plan an area is shown or described as a proposed site plan control are4
the council of the local municipality in which the proposed area is situate may, by by-law,
designate the whole or any part of such area as a site plan control area.
AII{D WIIEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-law
pursuant to Section 4l of the said Pla¡ning Act.
AllD WHEREAS subsection 4l (4) of the said Planning Act provides in part that no person shall
undertake any development in an area designated under subsection (2) unless the council of the
municipality or, where a referral has been made under subsection (12), the Municipal Board has
approved one or both, as the council may determine, of the following:
l. Plans showing the location of all buildings and structures to be erected and showing the
location of all facilities and works to be provided in conjunction therewith and of all facilities and
works required under clause (7) (a).
AND WHEREAS the execution of a site plan agreement is a condition of Elgin County Land
Division Consent Application F.39 109.
AI\D WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary enter into a site plan agreement with Clifford and Marlene Noels.
NOW THEREFORE THE COUNCTL OF THE CORPORATION OF TTIE
MUNICIPALITY OF BAYHÄM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the
Site Plan Agreement between the Corporation of the Municipality of Bayham and
Clifford and Marlene Noels affrxed hereto and forming part of this ByJaw as Schedule
,, Att .
2. TIIAT the executed agreement shall be registered at the o\ilner's expense under the
proper Land Titles Registry.
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 105 of 299
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 106 of 299
SCHEDIJLE'A'
SITE PLAN AGREEMENT
BETWEEN
CLIFFORD AND MARLENE NOELS
(NOELS CONSTRUCTTOT9
8525 Sandytown Road
ConT NTR Part Lot1.23
Roll # 34-01-000-004-09201
AND
TIIE CORPORATION OF THE MTINICIPALITY OF BAYIIAM
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 107 of 299
THIS AGREEMENT made this 6th day of May ,2010.
BETWEEN:
CLIFFORD AND MARLENE NOELS
(NOELS CONSTRUCTTOT9
Hereinafter called the "OW\ER'
OF THE FIRST PART
. AND.
THE CORPORATION OF THE
MT]IüCIPALITY OF BAYHAM
Hereinafter called the "MUNICIPALITY"
OF THE SECOND PART
WHEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of
Bayham, in the County of Elgin being Part of Lot 723, Concession 7 NTR, more particularly
described in Attachment "4" attached hereto (and hereafter referred to as the t'Lands');
AND WIIEREAS the Offrcial Plan of the Municipality of Bayham in effect, designates the
entirety of the Municipality as a site plan control area;
Al\lD \ryHEREAS the Owner intends to obtain lands through Consent 839109 from the adjacent
owners and develop the lands in accordance with the Site Plan attached hereto, as Attachment
"C" (and hereafter referred to as the t6Plan');
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary to enter into a site plan agreement with Clifford and Marlene Noels of Noels
Construction.
NOW THEREFORE in consideration of other good and valuable consideration and the sum of
Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is
acknowledged by eacþ, the Owner hereby covenants and agrees with the Municipality as
follows:
1. The Owner agrees that no building permit will be available until the Plan has been
approved by the Municipality, and further agrees that work will not coÍrmence prior to
the issuance of the building permit.
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 108 of 299
2. The following Attachments, which are identified by the signatures of the parties to this
Agreement, and which are atüached hereto, are hereby made apart of this Agreement, as
fully and to all intents and purposes ¿rs though recited in full herein:
ATTACHMENT (6A'' _ LEGAL DESCRIPTION OF SUBJECT LANDS
ATTACHMENT 668'' . CERTIFICATE OF COMPLIANCE
ATTACHMENT "C" - SITE PLAN AND SITE SERVICING PLAN
3. Attachment "A" hereto describes the lands affected by this Agreement.
4. Attachment "C" - Site Plan and Site Servicing Plan, shows:
a) the location and height of all buildings and structures existing and./or to be erected;
b) the location of vehicular entrances and exits;
c) the location and provision of off-street vehicular loading and parking facilities,
including driveways for emergency vehicles;
d) walkways and all other means of pedestrian access;
e) the location and provision of fences, trees and all ground cover or facilities for
landscaping the lands and protecting the adjoining lands and shows the lighting
including flood lighting, of the land or any building or structure thereon;
Ð the location and provision for the collection and storage of garbage and other
waste material
g) lot grading information, indicating overland flow to and from adjacent properties,
collection and disposal of surface water and storm water management (if deemed
necessary by the Municipality);
h) location of utilities within the road allowance and site connections to these
utilities;
Ð building frnished floor elevations (if deemed necessary by the Municipality);
j) other information as required by the Municipality
5. The Owner agrees that the building or buildings will be erected (if applicable) in
accordance with the plan(s) approved, subject only to such changes as have received
advance approval.
6. The Owner agrees that the site development and servicing will be in accordance with the
plan(s) as approved, subject only to such changes as have received advance approval.
7. The Owner further agrees that:
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 109 of 299
a)final grades and elevations will be established to the satisfaction of the
Municipality. The Owner will provide proof of final grades and elevations
certified by a professional land surveyor or civil engineer, prior to the final release
of the Letter of Credit.
all necessary provisions for service connections on site will be made to the
satisfaction of the Municipality.
construction work will be canied forward expeditiously in good and workmanlike
manner, in accordance with good trade practice and so to cause a minimum of
nuisance.
all necessary precautions to avoid dust, noise and other nuisance and to provide
for the public safety will, so far as possible, be taken and which comply withThe
Construction Safety Act.
all necessary care will be taken to see that mud and soil is not tracked or spilled
onto any public street, and where such tracking occurs, the street shall be cleaned
at the end of each working day.
garbage disposal facilities will be an enclosed type located as shown on the Site
Plan designed in a manner satisfactory to the Municipalþ.
unless otherwise provided, all parking lots and walkways will be finished with
hot-mix asphalt, concrete or paving stones to the satisfaction of the Municipality
and have permanent bumper curbing along all parking areas that abut the property
limits.
no topsoil shall be stockpiled on any other portion of the Owner's lands except
those lands identified in Attachment "A" to this agreement; and all topsoil shall be
stockpiled and maintained in a manner which allows for the maintenance of
weeds; and the Municipality may go in and do the same at the Owner's expense,
and collect the cost in like manner either as municipal taxes or from the Letter of
Credit deposited as performance security.
stock-piling of snow will not be allowed on the site where it will constitute a
hazard in the opinion of the Municipality.
the electrical servicing of the property shall be subject to the approval of Hydro
One.
upon failure by the Owner to do any act during the development period herein,
that the public safety or convenience requires, in accordance with this Agreement,
upon seven (7) days written notice, the Municipality, in addition to any other
b)
c)
d)
e)
Ð
g)
h)
Ð
k)
i)
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 110 of 299
remedy, may go in and do same at the Owner's expense, and collect the cost in
like manner either as municipal taxes or from the Letter of Credit deposited as
performance security.
1) the Municipality may treat any breach of this Agreement as a breach of the
Building By-Law, and upon twenty-four (24) hours written notice to the Owner,
stop work until the breach is rectified.
m) nothing in this Agreement constitutes waiver of the o\ilner's duty to comply with
any byJaw of the Municipality or any other law.
8. The Owner shall:
a) be responsible for consulting with Hydro One regarding any matters that relate to
services provided by Hydro One.
9. The Owner shall be responsible for consulting with and obtaining any necessary approval
from all regulatory bodies such as, but not limited to, the Long Point Region Conservation
Authority, the Ministry of the Environment and the County of Elgin, as deemed
necessary.
10. The Owner shall satisfr all the requirements in relation to the fire protection for the
building(s) to the satisfaction of the Municipality's Fire Chief.
ll.The Owner agrees to pay for damages to public property including but not limited to
municipal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems,
which may occur during the period of construction. Any such repair may be undefaken
by the Municipality at the expense of the Owner, within thirty (30) days notice.
12. Any and all lighting shall be installed and maintained so as to not, in the opinion of the
Municipalþ, interfere with the use or enjoyment of adjacent properties, or with the safe
flow oftraffic on abutting or adjacent streets.
13. The Owner shall landscape and maintain plants and ground cover acceptable to the
Municipality, on those lands so indicated on the Site Plan, Attachment "C".
14. If the Ontario Building Code requires that an Architect or Professional Engineer or both,
shall be responsible for the field review of any new building or extension, provided for in
this Agreement, the Owner shall not occupy or use or permit to be occupied or used, any
said new building or extension, until after an Architect or Professional Engineer has given
to the Municipality, a letter addressed to the Municipality, and signed by the said
Architect or Professional Engineer, certiffing that all construction and/or services on or in
the said lands, required for this development or redevelopment, newly installed by the
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 111 of 299
Owner in connection with this development or redevelopment, have been installed and/or
constructed in a manner satisfactory to the Architect or Professional Engineer.
15. The Municipality, through its servants, officers and agents, including it's Chief Building
Official, Fire Chief, and Municipal Engineer, may, from time to time, and at any time,
enter on the premises of the Owner to inspect:
a) the progress of development;
b) the state of maintenance as provided for in this Agreement.
16.In the event of any servant, ofFrcer or agent of the Municipality, determining, upon
inspection, that the development is not proceeding in the strict accord with the plans and
specifications filed, such servant, officer or agent shall forthwith, place a notice requiring
all work to be stopped upon the premises and forwa¡d a copy, by registered mail, to the
Owner at the last known address, on the last revised assessment roll, and the Owner shall
forthwith correct the deficiency or deviation.
lT.Inthe event of any servant, offlrcer or agent of the Municipalþ, upon inspection, be of the
opinion that the state of maintenance is not satisfactory, such servant, officer or agent
shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the
last known address, and the Owner shall forthwith conect the deficiency or appeal to the
Council of the Municipality of Bayham, as hereinafter provided.
18. In the event that the Owner should disagree with the opinion of the servant, offtcer or
agent of the Municipalþ, as to the state of maintenance, such Owner shall appear before
the Council of the Municipality of Bayham, which after hearing the Owner, shall express
its opinion as to whether the maintenance is satisfactory, by resolution, which shall
constitute a final determination of the matter.
19.In the event that the Owner shall fail to obey a stop work order issued under Section 17
hereof, the Owner recognizes the right of the Municipality to apply to the Courts for a
restraining order.
20.In the event that an Owner shall fail to correct a deviation or deficiency after notice
pursuant to Section 17 or after notice of an opinion, which the Council of the
Municipality of Bayham determines is conect, under Section 17, the Council of the
Municipality of Bayham, may by by-law, direct, on default of the matter or thing being
done by the Owner, after two (2) week's notice, to it by registered mail, at the last known
address of the Owner, pursuant to the last revised assessment roll of passage of such By-
Law, that such matter or thing be done by the Municipality, at the expense of the Owner,
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 112 of 299
which expense may be recoverable by action as municipal tanes, or from the Letter of
Credit deposited as performance security.
21. Unless otherwise authorized, in the event of the Owner wishing to change at any time, the
buildings, structures or facilities described in Attachment "C",it shall make application to
the Council of the Municipality of Bayham, for approval, and shall not proceed with such
change until approval is given by such Council, or in default by The Ontario Municipal
Board, under the procedure set out in Section 4l of The Planning Act,l990, herein before
referred to.
22.T1rc Owner agrees to pay to the Municipality all administration costs incurred in
connection with this Agreement, and the fulfillment of this Agreement, including legal,
engineering and inspection costs.
23 . LT ABILITY INSURANCE
Before commencing any of the work provided for herein, the Owner shall supply the
Municipality with a Liability Insurance policy in the amount of $2,000,000 per
occurrence, and in a forrn satisfactory to the Municipality, indemnifing the Municipahty
from any loss arising from claims for damages injury or otherwise, in connection with the
work done by or on behalf of the owner of the development. The said policy shall be
provided at the time of the signing of the Agreement and remain in force, until the
development is complete and all required documentation as per Article 15 has been filed
with the Municipality.
24. PERFORMANCE GUARANTEE
The Owner hereby defines the completion date of this Agteement and project to be on or
before l.lay 6.20ll It will be the Owner's responsibility to require, in writing, an
extension to this agreemenlproject, within sixty (60) days of the above stated completion
date, should an extension be required.
As security for the performance and completion of all works required by this agreement,
the Owner shall supply the Municipalþ with a Letter of Credit, equal to
. The Letter of Credit will be based on the estimated cost
of alterations to public property, roadway, curbs and gutters and drains, and any repairs
for damages to public property, roadway, sidewalks, curbs and gutters and drains, plus all
site specific components as defined by the Site Plan and Site Servicing Plan, "Attachment
"C", which are approved under this Agreement. The amount of the Letter of Credit shall
be established by the Municipalþ. The irrevocable Letter of Credit from a Chartered
Bank expressed to be pursuant to this Agreement and payable to the Municipality at any
time or in part, from time to time, upon written notice from the Municipality, shall be
nil
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 113 of 299
provided at the time of signing of this Agreement, and shall remain in force, until Twelve
(12) months following the completion of this project.
25. This Agreement and the provisions thereot do not give to the Owner or any person
acquiring any interest in the said lands any rights against the Municipahty with respect to
the failure of the Owner to perform or fully perform any of its obligations under this
Agreement or any negligence of the Owner in its perfoÍnance of the said obligations.
26.In the event that no construction on the said lands has commenced within one (l) year
from the date of registration of this Agreement the Municipality may, at its option, on one
month's notice to the owner, declare this Agreement to be subject to re-negotiation,
whereupon the Owner agrees that it will not undertake any construction on the said lands
until this Agreement has been re- negotiated.
27.T1te Owner agrees that it will not call into question, directly or indirectly in any
proceeding whatsoever in law or in equity or before any administrative tribunal the right
of the Municipalþ to enter into this Agreement and to enforce each and every term,
covenant and condition herein contained and this Agreement may be pleaded as an
estoppels against the Owner in any case.
28. The Owner agrees on behalf of themselves, their heirs, executors, administrators and
assigns, to save harmless and indemnify the Municipality, from all losses, damages, costs,
charges and expenses which may be claimed or recovered against the Municipality by any
person or persons arising either directly or indirectly as a result of any action taken by the
Owner, pursuant to this Agreement.
29. All facilities and matters required by this Agreement shall be provided and maintained by
the Owner at its sole risk and expense to the satisfaction of the Municipality and in
accordance with the standards determined by the Municipality and in default thereot and
without limiting other remedies available to the Municipality, the provisions of Section
326 of The Municipal Act, R.S.O. 1990, shall apply.
30. This Agreement shall be registered at the expense of the Owner, against the land to which
it applies, and the Municipalþ shall be entitled, subject to the provisions of The Registry
Act, to enforce its provisions against the Owner, named herein, and any and all
subsequent Owners of the land.
31. A Certification of Compliance attached hereto as Attachment "B", shall be filed by the
Owner, following completion of the development to ensure all details of the Site Plan
Agreement have been complied with.
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 114 of 299
IN WITNESS WHEREOF, the Parties hereto have hereupon, affrxed their Corporate Seal, and
duly attested to by their authorized signing offtcers in that behalf.
Witness Owner - Clifford Noels
Witness Owner- Marlene Noels
TFIE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Lynn Acre, Mayor
Lynda Millard, Clerk
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 115 of 299
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 116 of 299
ATTACHMENT "B'
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
CERTIFICATE OF COMPLIANCE
PROPERTY IDENTIFICATION:
Municipal Address: 8525 Sand¡own Road
Owner(s): Clifford and Marlene Noels
This document serves to certiff that the development project on the above noted lands has been
completed in accordance with the terms and conditions of The Site Plan Agreement ByJaw No.
DATED:
I FIEREBY CERTIFY TIIAT THE ABOVE DECLARATION IS TRUE AND CORRECT.
Witness Owner - Clifford Noels
I have the authority to bind the Corporation.
Witness Owner - Marlene Noels
I have the authority to bind the Corporation.
Address:
Phone Number:
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 117 of 299
HrrncangNT*c "
Stre P.n,.
t
N
È4Èö
a
g
ñ om
+;lir.
.1ia.i.
.' '. :.' r,'-i'.; ..:: ! 1
: -. ,.'I
:i 1
ir.
ç ',i Uqql'tiiTd t[ULzirr, 6ØØz æ. 'î.ew ?r¡vgt: I 6ll(ì¿
Staff Report D2010-10 regarding Noels Site Plan Agreement /
By-law 2010-046. File: D11.NOELS
Page 118 of 299
CORPORATION OF THE MT]MCIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: May 3, 2010
FROM: Planning Coordinator/Deputy Clerk FILE: D10.10 Thiessen
SUBJECT: Thiessen, J & S Consent Application E7ll0 NUMBER: D2010-11
Rolls # 004-001-015 / 01900
Purpose
To consider consent application E7ll0 proposing a severance for correction of title.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
Jacob and Sara Thiessen proposing to sever a 1579 m2 10.4 acre) parcel of land located on the east side
of Plank Road, north of Chute Line, in the Village of Vienna. The inegular shaped parcel of land is the
result of two properties shown to have merged on title when purchased in 2008. The lands to be
severed are designated "Residential" in the Official Plan and zoned Village Residential (Rl), while the
retained lands are designated "Industrial" in the Official Plan and zonedVillage Industrial (M4) in the
Zontng By-law N o. 245 6-2003 .
Elgin County Land Division Committee will consider the application on May 13, 2010.
Staff and Planner Comments
The applicants are severing the lands as per the previous lot lines of the two parcels. The severed lands
contain a residence and one shed while the retained lands contain one workshop (converted from a
former elementary school in the late 1960's) and two sheds.
The planner states in the memorandum the proposed severed and retained lots meet the intent and
policies of their respective land use designations with the Official Plan. The memorandum goes on to
say that the Official Plan policies permit consents for correction of title in any land use designation
provided both the severed and the retained parcels comply with the Official Plan and Zorung By-law.
No details were provided on the sketch as to the placement of the buildings on the lands with respect to
yard setbacks; however, the planner states that from aerial photography it appears to be compliant.
Staff will contact the applicants to confirm the setbacks prior to Council's consideration of the
application. Provided there is compliance, staff and the planner support the consent application to
correct title.
Attachments
1. Consent Application E7ll0
2. IBI Memo dated Apnl29,2010
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 119 of 299
StaffReport D2010-10 Thiessen, J & S Page2
RECOMMENDATION
(THAT Staff Report D2010-10 regarding Consent Applicationß7110 be received;
AND TIIAT Council recommends to the Elgin County Land Division Commiftee that seyerance
application F.7ll0, submitted by Jacob & Sara Thiessen, be granted subject to condition:
1. a copy of the final survey provided to the municipality
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 120 of 299
HAR 2 4 ?010 ÍION FORCONSENT Þ, 3 /3't
ELGIN COUNTY LAND DIVISION COMMITTEE
Jfr<êB \¿Lê-\sts$J -\\r\etoSÈÈJ \ SA"RA\.drE:f,,J-r¿.l- -tut(=t\ú'ñ)
Address
Address
Telephonè Number
Please spè<Ífu þ whom all cornmunicaüom should be sent
ùvreæ (,Y Soflcitor ( $ñ Asent d¡
3. (a) Type and purpose of poposed tansadion: (cfrcck appropriate späce)
Transñec qeation of a new lot Othec cftarge
leaseadd¡tion to a lot
easemerìt conection of title
otterpurpose Q-oÈèç-¡roJ óç rne.qged, d¿_c.t= clone-€_,^fè.1(b) Name of person(s), lf known, to whom land or interes{ in land is to be transËned, Þased or'cfnrged:
N\'^'t .{Fr \t*r...-^:J
1-
z
(c)
4. (a)
Têlephone l'tumber <l\ 1"ãBì à> _
Nameöf o¡me/ssolicibrorauhorized egent t'¡-u¡s.ret1guqsr,^.--- , \lurr¡¿"*êûr-
lf a lot addition, identiff the lands to whidr the parcel will be added:
*r ip-
Location of hnd:
Munichalitv BA."{ L\ryyn Coflcessigri No.
to(s)No. 69È-- Lñ Z Registeredplantto.-51{
Nameof sbee{.¡. fl6¡6t Qrcc.d Sheet No.-blç.h Lþ-SSO-
(b) Are thee any easements or resüidive çDr/enants atrect¡ng the suþiect land?
Yes ( ) No (.rf ¡fYes, descrlbetheeasementorcovenanterÉ ltsefrect
Description of land lntended to be severed: (Acorrate in Mebic) +lL'35o
Frontase t+SIÃ Dept
ExistingUse @ ProPosedUse
Number and use of buildings and struc{ures (both g)dsting and proposed) on the land to be
severed:
5S.s
^1M
Description Qt land ¡ntended to be retained: ¡r ¡ : rrL
Frontase [ ìq+') 5q, t= taFfontase tru
retained:
d-2-!4
Existing Use .1\.{nf Proposed lf56 -:rru?r '
Number and use of buildlngs and strucfures on tp lahd to be retained:
, ÕñÉ-. SHoF ÀSÈ\s-.ÞS
Cr rÉt af =girEnglneellne 5gÌlcs
¡15o S(Âæt Drir
StTnonEi0n l¡5R5V1
Fhone¡ 519- 6€1-14€0
+rYP.elg¡Munty.on.ø
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 121 of 299
-2-- sruRoÈ7, Number of new lots proposed (not induding retained tots)
8. Type of access for propo.sed and retained tof (check appropr¡JËsp"Ëi- \o-\ >'
TYPE
Provincial Highway
Municipal road, maintained all year
Municþal road, seasonally maintained
Other public road
Rþhtof Way
Wâter access
PROPOSËD LOT
()(-f
()
()
()
()
RETAINED LOT
()
(-Y
()
()
()
()
lf prcposed áccess is by water, what boat docklng and park¡ng fadlit¡es are arrailabþ on üre
mainland? (specify)
9. \Mat type of water supply ls proposed: (ctreck appropriate space)
TYPE
Publlclv or¡vned and operated piped urater system
Pdlately o$rned and operated indMdualwell
Privately oytflred and operated communalwell
lake or other water body
Other means (spe<*ff)
r0.What type of servage disposa! b proposed: (check appropdaÞ space)
wqE PROPOSEp LOT
Publicly owned and operated sanitary sewagesystem ( ,Ã
Privately owned and operated indMdualseptictank ( )
Ptivately onned and openated communaleeptic
s)Ístem
'Pdvy
Other means (sæc¡fy)
()
()
()
()
11. When wlll water supply ánd sewege disposal servicês be available?
tMrat is the Existing Ofhdal Plan desþnaüon(s), if any, of the subjec't12.
13. \Mrat is lhe Zoning, if any, of the subjecf land?
tr¡ ouAE-Qr ft-
14. Has the subjec.t land ever been fre subject of an application f9r 9p¡royal of a Plan of Subdivision
or a Conserít under the Planning Act? Yes ( ) No ( -{ Unknown ( )
ff Yes, and knofln, provide the application fite number and fhe decisþn made on the applicationñ ln--
15. lf this application ¡s a rçlsubm'ssion of a previous @nsènt appllcation, describe how it has been
changed from the orþinal aPplicát¡on
ñlÊ-
Has the owner pÊviously severed any land from this holding?
Yes( ) No Vl
16. (a)
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 122 of 299
-3-
(b) lf the.answer.lo (¡) Þ Yes, please indir:ate previous severances on the required sketch and
supply the fulloling information for each loi severcd:
Grantee's narne Slvtr'
Relationship (if any) to öwner
Use of þrcel
Detê parcelcreated
17. ls the or,tmer, solicitor, or agent qpply¡ng for additbnal consents on this holding simultaneouslywt'h tltis applicaticn, orconsirj,edng àppVing for additionat consenb in the futrire?
Yes () No (f
18. ls the subjecf land ørnenüy the subject of a proposed offichl plan or oficial plan ancndment
that häs been submitþd to $e Minister for approval?
yes () No ç_f
lf Yes, and kno$rn, specis üre Ministry file number and status of the applirntion
19. lsttc subjec* land currently the subject of an applicatkrn for a zoning byJaw amendment,
Minisb/s zoning oder amendment, minor veriàñce, or approrral of ã pÉn of suMMslon?
Yes () No çf-
lf Yes, and kno$rn, spedry the eppropriâte fib number and status of the application
20. ls the application consistent wih pohqr staternents issued under subsedion 3(l) of the planning
Aú?Yes ({ No()
21. ls the suþled land within an anÉxì designated under any provincial phn orplans?
Yes ( ) No.{-)-
lf yes, does the application @nform to or conf,ict wtth the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch shoving the blloving:
- the boundaries and dimensions of the subjed land, the part hat ¡s to be seveted and the
partthat ¡s to be rctâired;
- the boundari'es and dimensions of any hnd owned by the ørner of the su$ecil hnd ard
that abuh the subjecf land:
- the d'stance between the subject hnd and the nearest township lot line or landmarft, suclr
as a railway crossing or bridge;
- the location of all bnd previously ser¡ered from the parcel orþinally acquired by the cunent
ownerof the subject land;
- the approximate location of all natural and artificiâl featurcs on the subject land and
ädjacênt lands that in the opinion of the applicant may afiect the application, suah as
buildings, railways, roads, watèrçourses, drainage ditches, river or stream banks,
wetlands, wooded arcas, well and septic tanks;
- the exlsting use(s) on adjacent lands;
- the location, width and name of any rcads within or abuttrng the subjed land, indicating
cvhether it is,an unopêned rpad allowancê, a publio favelled road, a private road or a right
ofway;
- if access to the subjed lând is by water only, the location of ttre parklng and boat docking
facilities to be used;
- the location and nature of any easement afiecting the subject land.
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 123 of 299
4-
23. The Owner/ApplicanUAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Eþin staff to enter onto the subject property for the purpose of
Site ínspections with respect to this application.
24. The ApplicanVOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of B¡ll 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protec{ion of lndividi.¡al Privacy in Municipalities and Loäl
Boards.
Dated at the .-Lo^-¡"=,
this ))-NNrt ,i^20 l5
AFFIDAVIT OR SWORN DECLARATION
DllVVe fu-^r,.^*2_ yC^, C_\n¡rq^J ofthe Tì )
of \Uvr^-cVt- in the County
solemnly declare that all the information contained in this applícation is true, and lM/e make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same foreæ and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECI-ARED before me atthe
this l. ì-- dayof Tftq a.l
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owneis
authorizâtion must accompany the application. lf the applicant is a corporation acting witttout agent
or solicitor, the application must be signed by an ofücer of the corporation and the seal, if any, must
be afüxed.
It is required that one copy of this application be filed, togetherwith one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp.
A Commissioner
11t08
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 124 of 299
APPENDIX "A"
The County of Elgin Land Division Committee requires that, in addition to the'Appl¡cat¡on for Consent', the
following information be completed for all applicaiions:
1. lre there any bams located_¡trithin 300 metres of the subject of this application?Yes ( ) No (.f
lf the e bams: N l+ ^¡) '-" Yes()i¡) r livestock? Ves ( )
No()No()
NOTE: lf you answered 'YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
BYAPPLICANT
ln order to calculate the minimum dislance separation, the follorving information is required for each livestock
facilig within 300 metres of the proposed severance and located on a separate lot:
TOWT.ISHIP
TELEPHONE
coNc.
ï LLAB LE H ECTARES (where livestock facility tocated)
LOT
Type of Uvestock Maximum Housing Capacity
Number perYear
Manure Systemr¡q,'il-'iã,Júiì o,v
I
Housing System
check type
DAIRY
0 Cows
0 Heifers
0 Calves
Tie
Süall
Free
Stall
Loose
BEEF
0 Cows
0 Calves0 Feeders
0 40G.750 rb.
0 40G1100 tb.
0 75G1100|b.
Open [ot
& Bam
Total
Confin+
ment
SWINE0 Sows
0 Boars
0 Weanlings
0 Feeders
POULTRY0 Laying Hens
0 Breeder Flóck
0 Pullets
0 Chicken Broifers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms
0 Roasters
MINK - Females
Caged On Floor
nvñùEù
luÞgtt9
uñl
SEMI€OLID
LIQUID
VPglTrr¡--
Open Pile
Govered Tank
Above Ground Uncovered Tank
Below Ground Uncovered Tank
vvvg¡w Frr9
Storage with Buck Walls
Open Earth Sided Pit
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 125 of 299
oF È1haw
S P+. Lol 3
?r-t-ots i s xRe
ìt ¡1 ?.SLtn Þ|. ?_
È,+"s Sf
_
-tol^:.l sh, f
@ **re{ EI'-Sle(
$ re-Fo''eÀ
'A r-\oir:P
It\ l'{useuvn
S =l\s p
rn€ cr: uflè r¡e ois rÍÉre
l*--t-,-- 3 I
+ àd.1
\¡r-
V Ì.4
ti,
o;
NOISSSSNOS '9: -i-i ;
\-\u..llH
.¿
Zé.
(
H
'r'.U /'lO
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 126 of 299
& þ,^ * /g$ q
Io whom it may concern:
Re: 6346 - 6350 Plank Rd. Vienne Ontario
This is to authorize Pauline Krygsman to act as our authorized agent in
all matters to do with the attached application for severance
Sara Thiessen
Jacob Thiessen
S
t
a
f
f
R
e
p
o
r
t
D
2
0
1
0
-
1
1
r
e
g
a
r
d
i
n
g
J
&
S
T
h
i
e
s
s
e
n
C
o
n
s
e
n
t
A
p
p
l
i
c
a
t
i
o
n
E
7
/
1
0
.
F
i
l
e
:
D
1
0
.
1
0
T
h
i
e
s
s
e
n
P
a
g
e
1
2
7
o
f
2
9
9
lBl Group
203-350 Oxford Street West
London ON NOH 1T3 Canada
tel 5'19 4727328
fax 519 47293*
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date April29, 2010
Project No 3405-475
dd
1.
3.
7¿r'tJ
IBIGROUP
Derek Dudek, MCIP, RPP
Consultíng Planner to the
Municipality of Bayham
Memorandum
Thiessen - Application for Consent (ETl10) - 6346-6350 Plank Road,
Village of Vienna
We have completed our review of the consent application submitted on behalf of Jacob &
Sara Thiessen (c/o Pauline Krygsman) in support of a proposal to sever a 1579 m'z (0.4
acre) parcel of land located on the east side of Plank Road, north of Chute Line, in the
Village of Vienna. The lands to be severed are designated "Residential" in the Official
Plan and zoned Village Residential (R1), while the retained lands are designated
"lndustrial" and zoned Village lndustrial (M4) in Zoning By-law No. 2456-2003.
The proposed lot includes an existing single detached and was merged on title with the
lands to the south upon change of ownership in 2008. Section 8.7.7 of the Official Plan
states that consents for correction of title are permitted in any land use designation
provided both the severed and retained parcels comply with the Official Plan and Zoning
By-law.
The proposed severed and retained lot meet the intent and policies of their respective
land use designations within the Official Plan. While no specific details are provided on
existing building locations to determine appropriateness of severance along the previous
lot lines with respect to compliance with yard setback requirements of the R1 and M4
Zones, a visual analysis of aerial photography and land parcels indicates that compliance
is likely. The applicant should confirm these details prior to any decision by Elgin Land
Division Committee to determine appropriateness of recreating the lots along the original
boundary lines.
Based on this review we have no objection to consent application .E7110 in accordance
with the consent policies of the Official Plan.
lBl Group is a group of firms providing professional services and is affiliated with lBl Group Architects
Staff Report D2010-11 regarding J & S Thiessen Consent
Application E7/10. File: D10.10 Thiessen
Page 128 of 299
CORPORATION OF'THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor and Members of Council DÄTE: May 3,2010
FROM: Planning Coordinator/Deputy Clerk FILE: DI4.OAKL
SUBJECT: Oakley Rezoning/D ralt Zoning By-law 257 8-2010 NUMBER: D20 I 0-09
Public Meeting 7:30pm on May 6,2010
Purpose
To consider a Rezoning Application and draftZoning By-law 2578-2010.
Background
The municipality has received a rezoning application from Sheni & Tim Oakley for consideration to
rezoîe a2510 m2 10.6 acre) parcel located at8525 Sandytown Road, located in Concession 7 in Part
Lot 123 NSTR in the northwest corner of Sandytown Road and Stewart Road. The subject land is
designated "Agriculture" with "IJazard Lands" in the Official Plan and zoned Agricultural (41) in the
ZonrngBy-law.
Purpose and Effect
The purpose of this amendment is to chang e the zoning on a 2510 m2 (0.6 acre) parcel of land from the
Agriculture (Al) Zone and Rural Industrial (M2) Zone to the site-specif,rc Rural Industrial (M2-9) Zone
in the Zoning By-law.
The effect of this amendment will be to accommodate a lot adjustment and recognize an existing
cemenlconcrete business as a condition of Elgin Land Division Committee consent E39l09. Also,
regulations will apply to ensure the impacts of any current and future uses on the subject lands are done
in a manner to minimize potential for land use conflict with surrounding uses.
Staff & Planner Comments
Rezoning is requested to match the same zoning currently applied to the northerly lands to which the
proposed severed lands are to be conveyed. Presently, Noels Cor_rstruction operates a cement/concrete
b,r.itt.s on the northerly lands and will be acquiring the 11 17 r* 02024 ft2) of land with an existino
metal storage building for business use.
The newly configured lot with the existing steel clad storage barn has a reduced side and rear yard of
0.75 metres (2.5'), where 7.5 metres (25') and 10.0 metres (33') are required respectively for the M2
Zone. Staff and the planner would support the reduced setbacks for the existing building through the
rezoning regulations.
The property does not carry the Official Plan Designation of "Rural - Industrial" and is considered to
be a legal non-conforming use. Staff and the planner feel that it is necessary to limit the types of
industrial uses to protect the surrounding residential land uses from potential impacts such as odour or
noise. It is suggested that the regulations be flexible enough to permit the existing business and allow
for other industrial uses without additional rezoning. The recommended amendments include the
following "Light industriql uses, including an existing concrete/cement business".
The planner and staff would support the rezoning with the recommended regulations as per draft
ZoningBy-law 2578-2010. A site plan and agreement is required, as well, for a condition of the
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 129 of 299
Staff Report D2010-09 Oakley Page2
consent. The site plan agreement is to be considered as an agenda item for the same meeting of May 6,
2010.
Attachments
1. Rezoning Application
2. IBI Memo dated March 30,2010
3. DraftZoning By-law 2578-2010
RECOMMENDATION
"THAT Staff Report D2010-09 be received;
AND THAT the zoning of those lands located at 8525 Sandytown Road in Concession 7 Part Lot
l23,be changed from Agricultural (41) and Rural Industrial (M2) to Site-Specific Rural
Industrial (M2-9) Zone to satisff condition of Consent Application 839/09;
AND THAT ZoningBy-law 2578-2010 be presented for enactment."
Underhill, Planning Coordinator
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 130 of 299
Oakley
File Dl4
NOTICE OF PTJBLIC MEETING
CONCERNING A PROPOSEI)
ZONING BY-LAW AMENDMENT
IN THE MI'MCIPALITY OF BAYEAM
TAI(E NOTICE that the Municipality of Bayham has received a completed application for a proposed
Zoning By-law Amendment.
AND TAKE NOTICE that the Couocil of the Corporation of the Municipalþ of Bayham will hold a
public meeting otr Thursday, May 6th, 2010 at 7:30 p.m. in the Municipal Council Chambers in
Straffordville to consider a proposed Zoning ByJaw amendment under Section 34 of the PLANNING
ACT.
THE PIIRPOSE of this amendment is to change the zoning on a 2510 d (0.6 acrQ parcel of land from
the Agriculture (Al) Znrc and Rural Industrial (1t42) Znne to the site-specific Rural Industrial (M2-9)
ZnnetntheTnningByJawoftheMunicipalityofBayham. ThesubjectlandsarelocatedinPa¡tIÃt123,
Concession 7, NST& on the west side of Sandytown Road, north of Stewart Road.
Tm EFFECT of this amendment will be to accommodate a lot adjustment and recogrize an existing
cement/concrete business as a condition of Elgin I¿¡d Division Committee consent 839/09; and also to
apply regulations to ensure the impacts of any currørt and future uses on the subject lands are done in a
manner which minimi2ç pefç¡¡¡l¿l for land use conflict with surrounding uses.
ANY PERSON may attend the public meeting and/or make a written or verbal representation in zupport
of or in opposition to the proposed amendment,
IF Ä PERSON OR PITBLIC BODY does not make oral submissions at a public meeting, or make
written submissions to the Council of the Corporation of the Municipalþ of Bayham before the proposed
amendment is adopted, the person or public body is not entitled to appeal the decision of the Council of
the Corporation of the Municipalþ of Bayham to the Onta¡io Municipal Board. Nor may they be added
as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the
Board, there are reasonable grounds to add the person or public body as a party,
ff YOU WISH to be notified of the adoption of the proposed amendment, or the refusal of a request to
amend the Zoning Bylaw you must make a written request to the undersigned.
ADDITIONAL INFORMATION relating to the proposed amendmetrt may be obtained at the Municipal
Office.
DATED at the Municipatity of Bayham this 16th day of Äpril 2010.
KEY MAP
MUNICIPALITY OF BAYHAM
lr
ll
tlLor 123
I I
tl
oT 124
LOr 122
SUBJECT
LANDS
STRAFFORDVILLE
Margaret Underhill
Planníng Co-ordinator / Deputy
CIerk
Municipality of Bayham
P.O. Box 160
Straffordville, ON, NOJ 1Y0
Telephone: (519) 86G552f
Far (519) 86G3884
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 131 of 299
MUNICIPALITY OF BAYTIAM
P.O. Box 160
Straffordville, Ontario
NOJ lYO
Phone (519) 866-5521 Fax (519) 866-3884
APPLICÄTION FOR AMENDMENT TO THE ZONING BY-LAW OF
THE MUNICIPALITY OF BAYHAM
This application must be filed with the Planning Coordinator/ Deputy Clerk or designate of the
Municipality of Bayham along with a cheque for the requÍred amount. The applicant should retain one
copy for their records.
The information in this form must be completed in futl. This mandatory information must be provided
witha feeof $2r!00 (ZonngBy-lawAmendmentorTemporaryUseZoningByJaw) or $1500
(Temporary Use Zoning ByJaw Renewal) or $1500 (T,onngAmendment to Remove Holding
Provision). If the application is not completed in full, the application will be returned.
I/WE,SUq¿,¿t -/,n, On rc Le-/shall assume responsibility for any
additional costs exceeding the deposited amount related to the said application and understand and agree
that for payment of said additional costs shall be a condition of this signed application. I also agree to
accept all costs as rendered.
Property Owner / OArccè/
-/¡rno-tr/l
Ankt"f
Property Owner
FOR OFFICE USE ONLY
Prepared April 2007
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 132 of 299
1. Registered owner's Name: SËé.ìßKt LYn, r.JE F -l.,,' ..c,-TÅl Gt ^n OAUtey
Municipality of Bayham ZonngByJaw Amendment Application Page 2
Address:
PhoneNo.
Fax:
(Home):Business:
Are there any other holders of mortgages, charges or other encumbrances of the Subject L¡nds? If
so provide the names and addresses of such persons.
Applicant / Authorized Ägent:
Address:
Telephone No.:
Please specify to whom ¡ll communications should b\sent:
Registered Owner ( ) Applicant / Authorized Agent
3.Legal Description of the land for which the amendment is requested:
Concession: -7 AJ-ÍK Lot: Qoø. Lot \ ) 3
Reference PlanNo:Part Lot:
AJ¿iJ lyb
2.
Street and Municipal Address No.:ASOG S*<,-"' r * Qo n)
What is the size of property which is subject to this Application?
I t11.q7ry2 Frontage:AS'X"^ DePth:36 btl ^
whenwere rhe r"o!à?r?lrtÍr,..u bythe cu .rent "Í1"r7' "r,p"ú'^"' "t n*
4. ExistingOfficialPlanDesignation: A<y<tci-t etor€.t4U
How does the application conformto the Official Plan?
/)
k4awn,{.5,pete. lo.vt,tvj Q,ç>rra¿€ ftp\ St v¿aee
'tÈ-ruoiñ3 ßa¡vG Gl.-,vE,Yal> -To Nor"¿rûLìaIY A'NLc€L
LotandConcession(if applicabl"¡, ?1 LoI I ]3 Ga1 NTY<
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 133 of 299
Municipality of Bayäam Zoning By-law Amendment Application
O|fr-¡J6€ -T'o
5. ExistingTnningBy-lawClassific¡tion:
E y- t S 7/ /1/ C',4 O-'u' L ¡'L L -tu'z {fr¿)
Page 3
7æ3
What are the current uses of the subject lands?
If known, provide the length of time these uses have continued on this property.
information:
T}?e Front Lot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacks Setback---#ir-##, ívli^cffi%q¡3q-¡n\
îf"lgrñL crAD Þft¿f\) o¡.¡ hC¿r I -Qåñ \\R-Bì++
Ðø-¿- -.rt M@{¡irùtr tsrTì-t -rH\S ryt: 77' x i3' x ¡1' þ<i,1ht
If known, provide the dates in whÍch each of these buildings were constructed.
thui're- l17V l,o,',^- lg77
Ifthere are any existing buildings or structures on the subject lands provide the following
What is the Nature and Extent of the Rezoning?
Why is the rezoning being requested?
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 134 of 299
Municipality of Bayham Zoning ByJaw Amendment Application
8. Does the proposed TnnrngBy-law amendment implement a growth.boundary
adjustment of a settlement area?
Page 4
If so, attach separately justification or information for the request based on the current Oflicial Planpolicies
or associated Official Plan amendment \,/l
9. Does the proposed amendment remove land from an area of employment?
If so, attach separateþ justification or information for the request based on the current Offrcial Plan policies
or associated Official Plan amendment \S/\
10. Description of proposed development for which this ¡mendment is requested (i.e. permitted uses,
buildings or structures to be erected. @e Specific)
For any proposed buildings or structures on the subject lands provide the following information:
Type Front Lot Side Lot Line Rearlot Line Height Dimensions
Line Setback Setbaclcs Setback
11. Services existing or proposed for the subject lands: Please indicate with a /
\Mater Supply
Municipal Piped'Water Supply
Private Drilled Well
Private Dug Well
Communal Well
Existing
()
(t t
(li
()
. Proposed
()
()
()
()
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 135 of 299
Municipality of Bayham Zoning ByJaw Amendment þplication Page 5
Lake or other Su¡face Water Body
Other
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
Privy
Other
()
()
()
()
Existing
()
rt/ ¡
()
()
()
Proposed
()
()
()
()
()
Note: If the proposed development is on a private or communal system and generate more than 4500
litres of eflluent per da¡ the appticant nust include a servicing options report and a hydrogeological
report
Are these reports attached?
If not, where can theybe found?
StormDrainage
Provisions:
Proposed Outlet:
12. How will the property be accessed?
Provincial Highway ( ) County Road ( )Municipal Road - maintained allyear (y')
MunicipalRoad-seasonallymaintained( ) Right-of-way( ) Water( )
If access is by water, do the parking and docking facilities exist, and what is the nearest public road?
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 136 of 299
Municipality of Bayham Z,oning By-law Amendment Application
13. H¡s the subject land ever been the subject of rn application under the Planning Act for:
Plan of Subdivision ( )Consent 1/¡
ZorlrrgBy-law Amendment ( ) Ministers ZontngOrder ( )
ff yes to any of the above, indicate the file number and status of the application.
Page 6
L4. Eow is the proposed amendment consistent with the Provincial Policy St¡tement 2005?
15. Äre the subject lands within area designated under any Provinciat Plan(s)? If the answer is yes, does
the proposed amendment conform to the Provincial Plan(s)?
o the boundaries and dimension of the subject lands;
o the location, size and tlpe of all existing and proposed buildin¡ls and structures, indicating
their setbacks f¡om all lot lines, the location of driveways, parking or loading spaces,
landscaping areas, planting strips, and other uses;
17. The Owner is required to att¡ch the following information with the application and it will form part
of the application. Applications will not be accepted without the following.
3;iæ AtïRe+l=.Õ O\<ErcH -+ t¿EF'Ef¿E{sce:- .PÞâNS'(a) - A sketchbased'on an Ontario Land Suweyor description of the subject lands showing
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 137 of 299
Municipality of Bayham Zoning ByJaw Amendment Application Page 7
. the approximate location of all natu¡al and a¡tificial feah¡res (buildings, railways, roads,
watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells
and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the
opinion of the applicant may affect the application;
o the current uses ofthe land that is adjacent to the subject land;
¡ the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road" a private road, or a righr
of-way;
¡ the location of the parking and docking facilities to be used (if access will be by water
only);
r the location and nature of any easement affecting the subject land.
Written comments from the Elgin St. Thomas Healt
Authority and Ministry of Transportation (if applic
If a private sewage system is necessary, preæonsulta
required about the afproval process Uin - eiosfi \ SyA+€.¡y. l^ p\o,Ce,
18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written
¡uthorization must accompany the application. If the applicant is a corporation acting without an
agent or solicitor the application must be signed by an officer of the corporation and the seal if any
must be affixed.
(b)
(c)
Please provide the assessment ¡oll number, location, and zoning of the farm parcel with which the subject
lands is being consolidated.
lJln o\Ð$òAr{ DÈ LANDE t\ Appucnnlr
19. Additional Information as required by Council
20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the
following information:
Date surplus farm dwelling was erected:
$lh
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 138 of 299
Municipality of B ayhan Znning By-law Amendment Application
I /We,
of
, of rhe l/urtr,rn rtr/ or ó,4YrYÆrl
Td'"r'!:.,.I btr'ns¡ì ip¡City'Yi llng¿ etc.
Page 8
, in the county of f tdnJ , do solemnly declare:
tr{uÍici¡-.31!ry* \¡¡¡g Couuty Name
(r) thatl I We am / are the owner(s) of the lands described above
(il) that to the best of my / our knowledge and belief, all of the information and statements given in
this application and in all exhibits transmitted are true.
that I /we hereby appoint to act as an Agent on my/our behalf in
all aspects of this application.
And I / We make this solemn declaration conscientiously believing it to be true, and knowing that it is of
the same force ¡nd effect ¡s if made under oath, and by virtue of the "Canada Evídence Act"-
DECLARED BEFORE ME at the:
in the CountylRegion of Ebfl
dayor f,a.r/ 'r, /o
MARGARET UNDEruI¡Ila ¡ Commlssiouer. ctq
Depury Clerk of thc Coryontion of tho
Owner / Agent
Muoicipality of Eeyùa&I
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 139 of 299
It
e_
Nç
tfr.f
o,
$l
3b'btbf{a3 50.oo'¿l 39ø
ss'o.oo', (,iNsr, ¡¡o. r+Es+ã-ìNffi
3b,5Ylb m'"+-r ,,ì."
24
S
t
a
f
f
R
e
p
o
r
t
D
2
0
1
0
-
0
9
r
e
g
a
r
d
i
n
g
O
a
k
l
e
y
R
e
z
o
n
i
n
g
/
D
r
a
f
t
Z
o
n
i
n
g
B
y
-
L
a
w
Z
5
7
8
-
2
0
1
0
.
F
i
l
e
:
D
1
4
.
O
A
K
L
P
a
g
e
1
4
0
o
f
2
9
9
â
o
ra
H
ùi_t :E
t--
Lr- t0
O Lr-
-cOEÈC):cz Lr)
ı=
."n .oLt) i-
UeZ:EC)n_(J
LL
ti)_o
È '..$
t--
C)
-t
ì.()
C)(\ì
Z
-tLì.
¿l
Lrl
n(
l-rlF
¿n
I REQIJIRE THIS PLAN TO 8E
OEPOSIIED UNDER IHE LANOÎIES ACI l"*I^,, ::s-rî4t
o^,= -1,.,g-1,-]ø-8-
- SSPE|RS
Bjpuwimó REqSIR^R Fffi tHE
LÂ{D NILES OIVgON tr ELOIN
(No. ll)
PART SCHEDULE
PART LOT coN P.r.N.AREA
I
PART
oF 123
NORIH
OF
tAt.8of
ROAO
ALL OF
J33J7 - 0226
'12021
SQIJARE
FEET
2
I 5649
SQUARE
FEET
pARls I AND 2 Co|/PRISE ALL OF P.l.t{. J5357 - O22A
PLAN OF SURVEY OF
PART OF LOT 123
CONCESSION NORTH OF TALBOT ROAD
GEOCRAPHIC TOIYI\ISHIP OF EAYI|AM
MUNICIPALITY OF
BAìtIAM
COUNTY OF ELGIN
scArr - r INCH - 40 FEEr ÎuflËl-l-€=
I M PERI AL 3f,lil3'"'"il.ffi JÌJH'ååê'"ii',ili'¡iç'"fl ^å'uËl$ê"o
KIM HUSTED SUR\EYING LÏD.
SUR\EYOR'S CERTIFICATE
I CERÎFY IHAT
/iì - BIS $REY ANO PLAN ARE CORRECf ANO IN ACCORDÀNCE [Ift
äiÈ sivere Acr. THE suR\€YoRS Acf ANo ffE L^ND nILEs AcT
ANO BE R861,LANONS MADE UND€R THEM
/TI - FËÂFIÑGS ARE ASTROilffIC AND ARE REFERREO TO IHE EASTERN LIMII OF
iıi iii. cotcesEo¡l NoRtH oF TALBoT Ro^o, cEæRAPHlc ro$lsHlP oF
Bimlù: Ãi ixowr o¡ DEPoSIED PLAN llR-'t2os HAVNc A BE^RING
OF N æ' JO. JO" E
LEGEND
I OENOIES SUR\EY Moi{UHE}IT FOJNO
O DENOIES SUR\EY MONUMENT SET
SI8 DENOÍES STÀNOARO IRON BAR
isre oENotES sgoRr srANoARo lRoN gAR
IB DENO1ES IRON BARRIB OROIES ROUND IRON AAR(rYT) oEilolEs wlNEss
S
t
a
f
f
R
e
p
o
r
t
D
2
0
1
0
-
0
9
r
e
g
a
r
d
i
n
g
O
a
k
l
e
y
R
e
z
o
n
i
n
g
/
D
r
a
f
t
Z
o
n
i
n
g
B
y
-
L
a
w
Z
5
7
8
-
2
0
1
0
.
F
i
l
e
:
D
1
4
.
O
A
K
L
P
a
g
e
1
4
1
o
f
2
9
9
É'/s
Zorr</
MUNICIPALITY OF BAYHAM
SCHEDULE 'A'
O 250m 50Om
-
Scole 1 : 12,5OO
MAP No. 34
A1.J
I
LOl 122
I
l.o, 'ro
LoT 121
N S.T R.
I m-¡
I
I
I
<tsl\%
i..srn¡iËfönoV¡LLEriit
SEE SCHEDULE 'F" MAP 1)
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 142 of 299
lBl Group
203-350 Oxford Street West
London ON N6H lT3 Canada
tel 519 4727328
fax 519 4729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date March 30, 2010
Project No 3404 -&+&s-
Steno dd
'|'.
Memorandum
Noels et Oakley - Rezoning and Site Plan Application - Pt Lot 123,
Concession 7 (8525 Sandytown Road)
We have completed our review of the applications to amend the Zoning By-law and for
Site Plan Approval for the proposed conveyance by consent oÍ 1117 m2 (12024 ft1) of land
with an existing metal storage building. The subject lands are currently part of a2570 m2
(0.6 acre) parcel of land that includes an existing single detached residential dwelling,
located at the northwest corner of Sandytown Road and Stewart Road, in Part Lot 123,
Concession 7, NSTR. The subject lands have been conveyed conditionally to a similarly-
sized parcel of land to the north along Sandytown Road, which also includes an existing
single detached dwelling. The subject lands are designated "Agriculture" with "Hazard
Lands" constraints in the Official Plan and zoned Agricultural (41) in Zoning By-law 2456-
2003.
We had previously commented on the consent application in a memo to the Municipality
dated June 8, 2009. Elgin Land Division Committee (EODC) application E39/09 granted
the severance of the subject lands conditional upon rezoning and site plan approval.
Rezoning is being requested to the Rural lndustrial (M2) Zone which is the same zoning
currently applied to the northerly lands to which the proposed severed lands are to be
conveyed. The subject lands are currently used for storage for a concrete/cement
business by the owner of the northerly lot and will be continue to be used for the same
purposes but under a revised (yet similar) lot confìguration. Surrounding land uses
include the retained residential lands to the south, and agricultural fields to the west, east,
and north. There is a wooded tributary approximately 100 metres to the northeast. This
and other tributaries in the area are the likely reason for the generalized "Hazard Lands'
constraint mapping in the area.
lBl Group is a group of fìrms providing professional services and ¡s affìliated with lBl Group Architects
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 143 of 299
lBl Group Memorandum
Municipal¡ty of Bayham - March 30, 2010
3.Our review of the M2 Zone regulations is as follows:
Minimum LotArea 4000m'
Minimum Lot Frontage 30.0m 61.9m
Maximum Lot Coverage 35%13.6%
Maximum Building Height 12.0m 5.33m
Minímum Front Yard Depth 12.0m 25.9m
Minímum Side Yard WÍdth 75m ,"
Minimum RearYard Depth 10.0m O-75m '
Minimum Distance Separation (from 150.0m, or MDS 1,
,,|¡vestocf buildings orstructures) ' whichever is greater
, .l.io livestock facilities
ûithin 350m : ,
4.The newly configured lot has a side and rear yard of 0.75 metres (2.5'), where 7.5 metres
(25') and 10.0 metres (33') are required respectively for the M2 Zone. However, the
building is existing and the side lot line was approved in this location as being
approximately halfway between the building and the southerly dwelling's septic bed. With
respecttothe undersized lotarea, itis noted thatthe existing M2Zone willdouble in area
and that there is no new development associated with the applications. We would support
these reduced setbacks through the required rezontng.
The subject lands are considered a legal non-conforming use as they are not designated
'Rural - lndustrial" within the Official Plan. Without justification to illustrate the potential
impacts of the full range of uses permitted in the M2Zone, it is our opinion that it would be
prudent to limit the type of industrial uses that could be located on the subject lands in
order to protect the surrounding residential land uses from potential odour or noise
impacts. Such zoning should be flexible enough to permit the existing concrete/cement
business but also allow for some other industrial uses without additional rezoning. The
zoning by-law amendment should list the permitted uses as 'Light industrial uses,
i ncl udi ng a n existing concrete/ceme nt busi ness" .
The sketch accompanying the site plan application does not indicate any significant
changes from existing conditions. Outdoor storage areas are located generally in the
central portion of the síte, and to the north of the storage building, which is consistent with
existing outdoor storage areas. A barn located near the front of the property is to be
removed as it is partly within the public right-of-way. Our original memorandum requested
a site plan agreement to address buffering, outdoor storage, and fencing with respect to
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 144 of 299
lBl Group Memorandum
Municipality of Bayham - March 30, 2010
the potential impacts between the concrete business and the residential parcel to the
south. We would request that a more detailed site plan be submitted showing the
following:
o 1.82m (6') h¡gh privacy fence, or a continuous row of evergreen shrubs
(allowing for similar height) along the southerly side lot line;
. Clear delineation of outdoor storage areas;
. Appropriate buffering (ie. fencing or shrubs as per the 1$ bullet point) along
the side of all proposed outdoor storage areas facing the front lot line.
7. Based on the above review we can offer conditional support for the rezoning of the subject
lands subject to a site plan drawing being submitted and subsequent agreement being
executed as per paragraph 5) above. Rezoning of the subject lands will require site-
specific regulations to recognize the undersized lot area and reduced yard setbacks as
noted above, and should include regulations requiring a buffer strip along the southerly
side lot line, and in areas where outdoor storage is visible from the public right-of-way.
7¿t'l
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J13404\460 Oekley\PTMoekley2o1 G03.30 dæCol 0{4-13\DO
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 145 of 299
THE CORPORÄTION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2578-2010
OAKLEY/I\OELS
BEING A BY-LAW TO AMEND BY-LAW No.ZA56'2003' AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
ZoningBy-law No. 245 6-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-law No. 2456-2003, as amended, is hereby further amended by amending Schedule "4",
Map No. 34,by deleting from the Agricultural (41) Zone and the Rural Industrial (M2) Zone and
adding to the site-specific Rural Industrial (M2-9) Zone, those lands which are outlined in heavy solid
lines and marked IVIJZ-9 on Schedule "A" to this By-law, which schedule is attached to and forms part
of this By-law.
2) THAT By-law No. 2456-2003, as amended, is hereby further amended by adding the following new
subsection:
*21.¡Q.9.
21.10.9.1 Defined Area
M2-9 as shown on Schedule "4", Map No. 34 to this bylaw;
21.10.9.2 Minimum Lot Area
2500 m2
21.10.9.3 MinimumRearan$!!!dþ¡1!.&I!b
0.75 metres for the existing main building
21.10.9.4 Minimum Rear Yard Denth
30.0 metres for the primary building (east lot line);
21.10.9.5 Permitted Uses
Light industrial uses, including an existing concrete/cement business
One dwelling unit as an accessory use
A commercial use as an accessory use
21.10.9.6 SupplementalResulations
A buffer strip as described in Section 4.28.6, shall be provided alongthe
southerly side lot line, and along those portions of the front yard where open
storage is located."
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 146 of 299
b) rWhere notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FIRST TIME THIS 6ú DAY OF May2010.
READ A SECOND TIME THIS 6d'DAY OF May 2010.
READ A THIRD TIME AND FINALLY PASSED THIS 6ú OAY OF May 2010.
MAYOR CLERK
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 147 of 299
I
I ,0-,
I
124
LOr 122 LOT 1 23
lr
LI-TÌLE
I
I
I
-l M2-9 lr
S TRAFFCIRDVI LLE
(5EE 5II-]EDULE 'F,. MAP I)
Th s is S,:l'e,JLrle
Nlo 2578- 1010,
doy of Nloy -0ì0
A ta By-1ow
the 6th
CLERI.
Llop -tI
MA r'0R
lv,lr_il'.ll(_lPAt T (lf BA' HAiV
SCHEDULE 'A'
0 15 0m 5Cr0 rrr" r
Sc,:r e I : l:,:,00 MAP No. 34
Staff Report D2010-09 regarding Oakley Rezoning / Draft Zoning
By-Law Z578-2010. File: D14.OAKL
Page 148 of 299
1
CORPORATION OF THE MTJNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DÄTE: lllfay 6,2010
FROM: Gerry LeMay, Manager Public Works FILE: To1
SUBJECT: Closure of Saxton Rd south of Nova Scotia Line NUMBER: P$/ 2010-03
Purpose
This report is to recommend the proceeding to close Saxton Road.
Background
The Municipalþ has in the past closed and sold roads to property owners where the roadway did not
service the municipality. Saxton Road is just such a roadway. The road appears to be a 40 foot given
road that services several fields for landowners in the area. There are several other means of
obtaining access to the lands rather than Saxton Road.
The Public Works Department spends a great deal of time repairing culverts, etc in need of attention.
The cost to maintain this particular roadway is becoming very cost prohibitive when the road does
not access any homes or separated lots. The road is used only partially through out the year. Several
years ago a comrgated steel culvert was placed in the end of the roadway to allow access to the rear
field and now this culvert has collapsed which will cost the municipality several thousand dollars to
repair an approximation is $ 12,000. We would propose closing the road and selling the property to
the landowners if they wish to purchase. Presently landowners in the aÍea caî access the fields in the
rear through their own lands.
Staff Comments
Since the roadway is not plowed in the winter season, does not support any homes, and alternative
means are available for access to the rear fields it would be in the best interest of the municipality to
stop up and close Saxton Road. Alternative methods to gain access to the rear fields do not include
crossing streams therefore the cost of maintaining the access by the private landowners would not be
a concern whereas the municipality must constantly repair the roadway and culverts placing a burden
on the taxpayer.
Strategic Plan Goal(s)
1. Goal #3 - Consider critical infrastructure
Recommendation
THAT staff be authorized to proceed with procedures close Saxton Road from the intersection of
Nova Scotia Line 1.1 kilometers southerly.
Respectfu lly submitted,
'.nager Public Works
Staff Report PW2010-03 regarding Closure of Saxton Road
south of Nova Scotia Line. File: T09
Page 149 of 299
jı:öÈ-oo'r | -¿g-ltlc'
CO,VC8SSTO,V
LOT 2
ÀaÉ't5 !\c'
-.r-og-ooã
râ,¡tl4
s6-æl
00ð- o
l/"1,38
LOT
Staff Report PW2010-03 regarding Closure of Saxton Road
south of Nova Scotia Line. File: T09
Page 150 of 299
1CORPORATION OF TIIE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: lll4ay 6,2070
FROM: Gerry LeMay, Manager Public Works FILE: Lo4
SUBJECT: Landscaping Services-20l0 NUMBER: PW 2010-04
Purpose
This report is to recommend Council accept the tender from V/ilson Lawn Care and Snow Removal
for the provision of Landscaping Services at varying locations within the Municipality of Bayham.
Background
The Municipality of Bayham awards a tender for the Landscaping Services on various locations
through out the Municipality and this year we have received the prices from five (5) contractors to
cut grass, clean the areas and place a material on broad leaf weeds and fertilize the grass areas. The
tender reflects a reduction in the number of sites from 2009.
This year Wilson Lawn Care and Snow Removal is the successful contractor in submitting a tender
for each area, which was the lowest of all tenders. Mr. Wilson has been the successful contractor in
the past and is aware of the volume of work. The draft By-Law is before Council in this particular
tender for consideration.
Staff Comments
Wilson Lawn Care and Snow Removal is aware of the magnitude of work involved and held this
contract before.
Attachments
l. Breakdown of prices quoted
2. Draft ByJaw 2010-044 to authorize the execution of an agreement between Municipality
of Bayham and Wilson Lawn Care and Snow Removal
Strategic Priorities
1. As outlined in the Strategic Priorities 2008- 2013 Goal T in promoting excellent environmental
stewardship in complying with the Province of Ontario's recent changes to use of pesticides on lawns
as well as promoting a positive outlook for visitors to our region
Recommendation
THAT draft By Law No 2010-044 to authorize an agreement with Wilson Lawn Care and Snow
Removal be presented to Council for enactment.
Respectfully submitted,
Public Works
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 151 of 299
Breakdown of Prices received for Landscaping Services
Contractor
\ililson Sunshine
110.25 1,000
320.25 2,500
89.25 800
152.25 1,000
89.25 1,000
446.25 2,500
68.25 1,400
47.25 800
47.25 800
257.25 2,500
68.25 1,000
236.25 3,600
68.2s 800
110.25 1,000
Area
M
N
o
P
a
R
S
T
U
v
\ry
X
Y
Richmond
Courtland Keep it Reel
600
1,400
2,000
1,575
D&D
160
240
120
180
180
600
180
t20
120
180
120
260
120
160
2,740.00Monthly
Totals
2,110.50 2,653.82
20,700
Wilson Lawn Care won the bid in 2009 but decided to change prices for 2010.
Winning bid in 2009 was $ 1,785.00 monthly
nla
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 152 of 299
THE CORPORATION OF THE
MUIIICIPALITY OF BAYHAM
BY-LAW NO. 2010-044
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND'Wilson Lawn Care & Snow Removal
FOR THE PROVISION OF LANDSCAPING SERVICES
WIIEREAS the Municipality of Bayham is the registered owner and/or lessee of the lands
shown on the various maps attached hereto as "Map #1" , "}l4ap #2", "li4ap #3", "lifap # 4"
and "Map #5", hereinafter referred to as the "lands"
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous of entering into an agreement for provision of landscaping services on these lands.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the
Agreement attached hereto as Schedule "4" and forming part of this by-law
between the Municipality of Bayham and Wilson Lawn Care and Snow
Removal for the provision of landscape services.
2. THAT this by-law shall come into fulI force and effect upon the final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th
DAY OF May 2010.
MAYOR CLERK
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 153 of 299
Schedule " A" BIL 2010-044
LANDSCAPE SERVICES
THIS AGREEMENT made intriplicate this
BETWEEN
day of ,201'0.
WILSON LAWN CARE AND SNO\il REMOVAL
( hereinafter referred to as the "Contractor" )
of the First Part
-and-
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
(hereinafter referred to as the "Municipality")
ofthe Second Part
WHEREAS the Municipality is the registered owner and/or the lessee of the lands shown
on the various maps attached hereto as "Map #1" , "Map #2" , "Map #3" , "Map #4" and
"Map #5", hereinafter referred to as the "lands";
AND WHEREAS the Contractor wishes to provide landscape services for the said lands;
AND \ryHEREAS in consideration of the payment of the sum of monies as described
within the context of this agreement by the Contractor to the Municipality and other good
and valuable consideration, the suffrciency of which is hereby acknowledged, the parties
hereto agree as follows:
1. The Municipality grants permission to the Contractor to enter upon municipal
lands for the purpose of maintaining the lands.
2. The Contractor agrees to provide landscape maintenance as needed for the
lands.
3. The Municipality shall pay to the Contractor for the following properties, the
total sum, payable in equal monthly installments:
Port Burwell - Map # 1
None
-2-
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 154 of 299
Schedule "4" BIL 2010-044
Vienna - Map #2
Area M (Edison Museum -14 Snow St & southside vacant lot) Sl l0.25_ grass
- flower beds
- litter pick up, dump & dispose of
garbage can contents
Area N (Vienna Community Centre & Ball Park - 26 Fulton St.) 5320.25
- gfass
- liuer pick up, dump & dispose of
garbage can contents
Straffordville-Map#3
Area O(Firehall - 55764 Third St) $ 89.25
- grass
Area P (Municipal Office - 9344 Plank Road & $ 152.25
Library - 9366 Plank Road)
- glass
- flower beds
Area Q (Medical Centre - 9299 Plank Road) $ 89.25
- grass
- flower beds
Area R (Bayham Community Centre &.Park - 56169 Heritage Line) $ 446.25
- grass
- litter pick up, dump & dispose of
garbage can contents
Area S (Parkette - 56301 Heritage Líne @Plank Road) $ 68.25
- grass
- flower beds
- litter pick up, dump & dispose of
garbage can contents
Area T (8934 Plank Road Pump Stn 5 ) S 47.25
_ grass
Eden - Map #4
Area U (community mailbox - Plank Road @ Eden Line) S 47.25
- grass
-3-
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 155 of 299
Schedule " A" B lL 2010-044
Area V (Eden Community Centre & Park - 56967 Eden Line) S 257.25
- gfass
- liuer pick up, dump & dispose of
garbage can contents
Area W (11403 Plank Road Pump Stn 1)
- glass
Corinth - Man #5
Area X (Community Park - 54286 Best Line)
- grass
- litter pick up, dump & dispose of
garbage can contents
Area Y (SÆ Corner Culloden Road /Best Line)
- gfass
Richmond
$ 68.2s
s236.2s
$ 68.25
Community Park (53906 Church St)$ 110.2s
- grass
- litter pick up, dump & dispose of
garbage can contents
4. The Contractor agrees to indemniff the Municipality and save it harmless from and
against any and all claims, actions, damages, liability, and expenses, in connection with
loss of life, personal injury, or damage to properly arising from any occuffence on said
lands howsoever such claims may arise, providing proof of liability insurance not less
than $ 2,000,000 prior to }l{.ay 7,2010 and that the insurance shall name the
Municipality of Bayham as an additional insured.
5. The Contractor will observe and adhere to the standards set out in Appendix "A"
attached hereto.
6. The Contractor shall not impede parking, pedestrian or vehicular traffic to the subject
lands.
7 . The Municipality shall have access to the site and surrounding area at all times.
8. The Contractor shall not subcontract any or all of this agreement without the prior and
express approval of the Municipality.
9 . This Agreement may be terminat ed at any time by either party giving the other party 3 0
days written notice of termination.
-4-
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 156 of 299
Schedule " A" BIL 2010-044
IN WITNESS WHEREOF the Contractor and the Municipality have hereunto set their
hands and Corporate Seals this day of May,20l0.
SIGNED, SEALED AND WITNESSED
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
) Lynn Acre, MAYOR
)
)
)
In the Presence of
) Lynda Millard, CLERK
)
)
) CONTRACTOR
)
)
)
)
)
)
)
)
)
)
)
)
)
-5-
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 157 of 299
Schedule " A" BlL 2010-044
Appendix "A"
LANDSCAPE MAINTENANCE
SCOPE OF WORK
I. GENERAL.LANDSCAPE SERVICE
1.1 Except as otherwise expressly provided the contractor shall fumish all the
necessary labour, materials and equipment to perform the work specified in this
contract.
The contractor shall be solely responsible for loss or damage of his equipment
and for any material delivered to him from whatsoever source.
The contractor shall be responsible for all damages caused during the execution
of the work and shall impose as little inconvenience as possible on the residents
during the performance of this contract.
All work performed by the contractor shall be executed to the satisfaction of the
municipalþ.
Failure to provide and maintain a standard of service and workmanship
acceptable to the Public Works Manager will, at his discretion, result in an
alternate contractor being hired to do the work with the cost of the same
deducted from payment to the original contractor. Repeated failure to meet our
standards of service and workmanship will result in termination of the contract.
TERMS OF CONTRACT
This contract shall be in force for a period of one year, conìmencing May 1 in
the year in which it has been awarded, and may be renewed for an additional
two years at the agreement of both the contractor and the Public 'Works
Manager.
PAYMENT
Invoices shall be submitted on a monthly basis starting one month from the
coÍrmencement of work.
3. DESCRIPTION OF \ilORK
3.1 Lawns and Grassed Areas
3.1 .1 Thoroughly rake all grassed areas to remove debris and dead grass early in
May.
1.2
1.3
r.4
1.5
2.1
2.2
6-
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 158 of 299
Schedule " A" B,IL 2010 -044
3.1.2 All debris shall be picked up prior to mowing operations. Mowing of all
turfed areas shall be performed on a regular basis to ensure grass does not
exceed 4" in height. The grass is not to be cut to a height of less than2".
3 .l .3 Excessive grass clippings shall be raked and disposed of by the contractor
immediately after each mowing operation.
3.I.4 Municipal grassed area along public roadways abutting the projects are
included in this contract.
3.1.5 Trimming of grass adjacent to curbs, sidewalks, fences, trees, flower beds,
benches, buildings, light standards, hydrants, etc. shall be done immediately
after each mowing.
3.1.6 Leaves shall be raked and disposed of regularly once they begin to fall from
the trees in autumn.
3.1.7 Edging of hedges and sidewalks shall be completed on a monthly basis so
that these areas have aneat and well maintained appearance.
3.1.8 Aerate turf using equipment which removes plugs of soil in June.
3.1.9 Fertilizer shall be applied on all grassed areas in the spring and fall in two
(2) passes of opposite directions, using Yzrccommended rate of application
to ensure even coverage. The contractor shall notifu the Public V/orks
Manager at least 24 hours prior to coÍrmencement of the fefülizing
application. Fertilization shall conform to the recent changes in the
regulations as to banned substances.
3.1.10 Weed repellant for broad leaf weeds only. shall be applied on all grassed
areas in the spring and fall during the two (2) passes of opposite directions,
using %the recoÍìmended rate of application to ensure even coverage. The
contractor shall notifr the Public Works Manager at least 24 hours prior to
conìmencement of the weed repellent application.
Note:-A Weed and Feed combination may be used in place of fertilizer and weed
repellant under items 3.1.9 and 3.1.10.
3.2 Hard Surface Areas
3.2.1 All hard surface areas, which includes parking lots and sidewalks, must be
swept clean each time the Contractor is performing work on site.
3.3 Plants and Planting Beds
-7 -
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 159 of 299
Schedule $ A') B fL 2010-044
3.3.1 Prepare flower beds. The contractor shall notiS and consult with the Public
V/orks Manager regarding the planting of annual flowers each spring.
Flower beds are to be weeded and maintained on a weekly basis.
3.4 Pruning and Fertilizins Trees
3.4.1 Pruning for trees up to 16 feet in height- Pruning shall consist of the removal
of excess sucker growth, dead wood and interfering growth, the thinning of
branches where necessary, clearing growth from buildings and the shaping
of trees. All pruned branches of a diameter greater than 1 inch and all
exposed wood or scars resulting from previous work damage shall be
painted with approved tree wound paint. Trees and branches which are weak
shall be cabled or braced in accordance with approved tree bracing methods.
Workmen shall not be permitted to climb live trees with climbing spurs, but
they shall employ accepted tree climbing methods. Timber, brush and all
other debris resulting from this work shall be entirely removed from the
project and disposed of by the contractor at his own expense on the same
day trees are pruned.
3.4.2 Trimming, and removal of dead growth, of all hedges and shrubs shall be
performed during June (evergreens ), in June, July and September
(deciduous) and vines are to be trimmed as required to present aneat
appeafance.
3.5 Debris and Garbage Disposal
3.5.1 Debris and garbage can contents shall be disposed of by the contractor in a
manner acceptable to the Public Works Manager.
I
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 160 of 299
ñn p+3
0
ï
VIENNA
MUNICIPALITY OF B,AYHI\M
S
t
a
f
f
R
e
p
o
r
t
P
W
2
0
1
0
-
0
4
r
e
g
a
r
d
i
n
g
L
a
n
d
s
c
a
p
i
n
g
S
e
r
v
i
c
e
s
-
2
0
1
0
.
F
i
l
e
:
L
0
4
P
a
g
e
1
6
1
o
f
2
9
9
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 162 of 299
nlrÊ4
MUNrcrPALrrY oF sotr* lf
SCHEDULE 'A' ll lt
EDEN l@l
0 200m 400m
Scole .l : 10,000
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 163 of 299
E
û1n,€+a
Staff Report PW2010-04 regarding Landscaping Services -
2010. File: L04
Page 164 of 299
ASSOCIATIO]I OF OilTABIO ROAD SUPERUISORS
PROMOTING KTOWLEI'IìE. PURS G EXCELLEIICE.
1
March 31,,20LO
Municipality of Bayham
9344 Plank Road, P.O. Box L60
Straffordville, ON NOJ 1Y0
Attention: Mavor Lvnn Acre and Council
Re: Edward R. Bradfield CRS
Dear Mayor and Council Members:
, iì:il
¡lÕ I
On behalf of the Association of Ontario Road Supervisors (AORS), I would like to congratulate your employee,
Edward R. Bradfield for his recent Certified Road Supervisor certification.. As well, thank you for supporting
your employee and we encourage you to publicly acknowledge this achievement.
AORS has been serving public works professionals since L961. ln L996 AORS was granted - by Provincial
Legislation -the exclusive right to use the designation 'Certified Road Supervisor' (CRS). The four levels of
Certification - Associate, CRS, lntermediate and Senior - have mandatory experience and education criteria
established by the AORS Education Committee and Certification Board. Certified individuals may publicize
their credential by using initials after their names and we would certainly" encourage your employee to do so,
Certification is important for your Municipality because it increases corporate 'professionalism', accountability
and morale. Certified Road Supervisors use their broad base of knowledge to make confident decisions and
therefore serve Council and public more effectively.
AORS is committed to the training and development of experienced, reliable and efficient personnel for the
construction and maintenance of public roads in rural and urban municipalities across Ontario.
Thank you again for supporting AORS and for helping us meet our objectives.
Yours truly,%.
Bryan Clarke CRS-S
Executive Director
cc. Edward R. Bradfield CRS
P.0. B0X 129, TH0RNDALE, 0N N0M 2P0 TEL: (519)461 -1271 FAX: (519)461-1343 www.aors.on.ca
Correspondence dated March 31, 2010 regarding "Edward R.
Bradfield CRS". File: A01
Page 165 of 299
Page 166 of 299
g
Municipality of Bayham
Building Permits
For The Month of April 2010
Dste:May_02_2010
File: P10
No.Date Roll #Permit
Holder
Property Descrlptlon Bullding
Type
Value Permit
Fee
Septic /Sewer
Fee
25 l-Anr 0-005-0200r Colwell, Randv 10085 Culloden Road install pitched roof to existing mobile home 780s0ft 4-000 r 07.0(
26 l-Aor 0-005-t 131 I Vanderleeuw, Irma 54152 Best Line lonstruct patio deck to rear ofhouse 600sq ft I,000 75.0C
27 8-Aor 2-001-10100 Smith, Kenneth 50 Shakespeare Street install storage shed in backyard 240sq ft 4.000 75.0(
28 13-Anr 0-006-l 8201 Merkley, Richard I 1656 Plank Roact install washroom and plumbins in buildine l20sq fì l -00(I t 8.0(
29 l5-Apr 2-001 -05700 Iavlor. Sam 72 Victoria Street ¡onstruct patio deck to front ofhouse l62sq ft l -00(7s.0(
30 l6-Apr 0-006- l 0800 VanOuaethem. Brian 56616 Eden Line install 68ft srain bin 3633sq ft l 00.00(75.0(
3t 20-Apr 0-004-0390r Wiebe. Heinrick 5651 9 Heritase Line install roofover existing rear deck 288sq ft 80(207.0C
32 20-Aor 0-007-02925 Peters, Johan 9275 Richmond Road constn¡ct detached storage garage 780so ft 15.00(474.O(
33 23-Aor )-005-02001 Jatman, Dave 10085 Culloden Rd new septic svstern for mobile home 10.00(3s0.0c
34 23-Aor 0-007-1 1503 Rabel. Karl 53905 John Street construct detached sarase 720sq ft 20.00(406.0c
35 23-Apr )-00s-01 830 Weber. Calvin 10445 Culloden Road install utility shed I 20sq ft 1.50(75.0C
April-I0 158.300 1.997.00 0.0t
¿OIO YEARTO DATE t.227.916 12.181.00 1125.0(
Aprll-09 282.40(2.710.00 600.0(
¿OO9 YEARTO DATE 1.159.60(10.315.00 2t7S.O(
sMs/3/2010
excel\monthly\buildper
Prepared by:
Reviewed by:
B
u
i
l
d
i
n
g
P
e
r
m
i
t
R
e
p
o
r
t
f
o
r
m
o
n
t
h
e
n
d
i
n
g
A
p
r
i
l
3
0
,
2
0
1
0
.
F
i
l
e
:
P
1
0
P
a
g
e
1
6
7
o
f
2
9
9
Page 168 of 299
v
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: itlf'ay 6,2010
FROM: Gord Roesch FILE: P0lYard
By-law Enforcement Offi cer
SUBJECT: By-LawYard Maintenance Contract NIIMBER: P2010-04
Services 2010
PurDose:
Obtain Council approval for the Mayor and Clerk to enter into an agreement for yard
maintenance services pertaining to By-law Enforcement.
Background:
Bylaw 2002-009 Maintenance of Yards l,As Amended)
Section 20.1 of Municþality of Bayham ByJaw #2002-009 Maintenance of Yards provides:
If any owner and/or any occupant of any lands and/or premises fails to comply with
anlhing required to be done in accordance with this ByJaw, the Municþality of Bayham
in addition to all other remedies, shall:
(a) Have the right to repair the said lands and/or prønises so as to create and/or maintain
compliance with those standards set forth in this Bylaw, and, for this purpose with its
servants and agents from time-to-time to enter in and upon the property;
(b) Not be liable to compensate such owner or any other person having an interest in the
property by reasons of any thing done by or on behalf of the Municþalþ of Bayham
under provisions of this subsection, and
(c) Have the right to recover from the owner of the property any amount expended by or
on behalf of the Municipality of Bayham under the authority of this section and such
amounts maybe collected in like manner as municipal taxes
(d) 'Where any of the matters or things are removed in accordance with this ByJaw the
matters or things may be immediately disposed of by the Chief Building Official,
Property Standards Officer or designate.
Enforcement
Staff investigates all complaints regarding violation of the Yard Maintenance ByJaw.
Residents in violation of the By-Law are issued a Notice of Violation and Repair requesting
compliance with the By-Law by a specific date.
By-Law Enforcement staff may exercise the Municipality's authorityunder the By-Law when the
properly owner fails to comply with the violations by the specified date.
Staff Report P2010-04 regarding By-Law Yard Maintenance
Contract Services 2010. File: P01
Page 169 of 299
The Municþalityutilizes a contractor (under agreement with the Municipality) to exercise its
authorityunder the By-Law. The Municþality's authorityincludes entering on to the property
and undertaking necessary action to bring properly into compliance.
The property owner is responsible for all costs incurred by the Municipality plus a fifty-dollar
($50) administrative charge to bring the property into compliance. If the property owner does
not pay the invoice within a reasonable period of time the costs incurred by the municipality are
added to the property's tax roll and are subject to the same penalties and interest as over due tax
payments.
In most cases the municipality utilizes a contractor to address violations under the Yard
Maintenance By-Law pertaining to the length of grass and weeds.
Yard Maintenance Agreement - Froese
The current agreement expired April30, 2010.
The 2009 agreement rate was $80.00 per hour plus applicable taxes. Extra charges (e.g. tþing
fees) will be charged to the Municipality in addition to the hourly rate.
The Contractor provided services as an independent contractor and not as an employee of the
Municipality.
The Contractor carried out services as requested and specified by a municipal ByJaw
Enforcement Officer.
The Contractor maintained a comprehensive liability insurance policy, including the
Municipality as an additional insured, in an amount of not less than $2,000,000 providing
coverage for and including bodily injury, death or property damange.
The Contractor provided a Certificate of Clearance from the Worþlace Safety and Insurance
Board.
Amount paid to Froese for 2009 was $724.50 for a total of 8 hours.
Staff Comments:
The Contractor has verbally advised the municipalityhe is willing to renew the agreement for
three years at the rate of $80.00 per hour plus applicable taxes for grass cutting,yard clean up
and debris removal. The addition of a renewal clause for a further three year period will be
included in the agreement.
All costs for enforcement of the yard maintenance provisions are applied to the property tax
assessment file and collected in accordance with the Municipql Act.
The Contractor has provided professional services to the municipality for the duration of the
current agreement.
Staff Report P2010-04 regarding By-Law Yard Maintenance
Contract Services 2010. File: P01
Page 170 of 299
Based on past history of the number of incidents where the Contractor assisted the Municipality,
staff anticipates the Municipality's 2010 budget will not be negatively impacted.
Staffrecommends the municipality extend the current agreement for three years with a renewal
clause as proposed.
Authorize the Mayor and Clerk to execute an agreement with Ground Effects
Landscape and Design as per By-law #2010-045 to provide Yard Maintenance
Contract Services for a period ending April30' 2013.
Utilize public works staff to provide the required services and recover costs
incurred by the Municipality.
Strateeic Goals
Goal #4 - Be Dedicated to Service Excellence
Goal #7 - Provide excellence in environmental stewardship
Recommendation:
That staff report P2010-04 regarding By-law Yard Maintenance Contract Services for
2010 be received;
AND THAT Council authorízes the Mayor and Clerk to execute an agreement with
Ground Effects Landscape and Design as per By-law #2010-045 for a period ending April
30,2013.
Respectfully submitted, Reviewed By,
2.
Reviewed By,
By-Law Enforcement Officer
Staff Report P2010-04 regarding By-Law Yard Maintenance
Contract Services 2010. File: P01
Page 171 of 299
THE CORPORATION OF THE
MTJNICIPALITY OF BAYIIAM
BY-LAW NO. 2010-04s
A BY-LAW TO AUTHORIZE TIIE EXECUTION
OF AN AGREEMENT BETWEEN
THE MT]NICIPALITY OF BAYIIAM AND
LEN FROESE
OPERATING AS
GROTIND EFFECTS LANDSCAPE AND DESIGN
FOR THE PROVISION OF BY-LAW ENFORCEMENT YARD MAINTENANCE
SERVICES
WIIEREAS the Municipality of Bayham is desirous of entering into an agreement for the
provision of yard maintenance services associated with by-law enforcement on an "as needed"
basis;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement for provision of said services with Len Froese O/A Ground
Effects Landscape and Design.
TIIEREFORE TIIE COI]NCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule 'e A" and forming part of this By-law between the
Municþality of Bayham and with Len Froese O/A Ground Effects Landscape and Design
for the provision of yard maintenance services associated with byJaw enforcement on an
"as needed" basis.
2. TIIAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED THIS 6th
DAY OF MAY 2010.
MAYOR CLERK
Staff Report P2010-04 regarding By-Law Yard Maintenance
Contract Services 2010. File: P01
Page 172 of 299
Len Froese, - 1 - Schedule "A" BlL20l0-045
Ground Effects Landscape and Design
YARD MAINTENANCE SERVICES
THIS AGREEMENT made in triplicate this day of ,2010.
BETWEEN:
LEN FROESE
O/A GROT]ND EFFECTS LANDSCAPE AND DESIGN
(hereinafter referred to as the "Contractor")
of the First Part
-and-
TIIE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
(hereinafter referred to as the "Municipality")
ofthe Second Part
WIIEREAS the Municþality of Bayham is desirous of entering into an Agteement for
the provision of yard maintenance services associated with By-law Enforcement on an "as
needed" basis, within the geographical area of the Municipality of Bayham;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement for provision of said services with Len Froese, O/A Ground
Effects Landscape and Design.
NOW THIS AGREEMENT WITNESSETH AS FOLLO\ilS:
1. The Contractor hereby covenants and agrees to perform yard maintenance services as
requested and specified by Bayham By-law Enforcement Officers, at residences within
the Municipality of Bayham.
2. The Municþality hereby covenants to pay to the Contractor the sum of EIGHTY
($30.00) DOLLARS per hour, plus applicable G.S.T. Payment will be made within
twenty (20) days following the submission of completed and approved invoice.
Extra charges (example: tþing fees regarding debris to be disposed of) will be charged
to the Municipality in addition to the hourlyrate. V/ritten confirmation of the amounts
expended on behalf of the Municipality will be provided and attached to the invoice
reflecting said charge.
4. The Agreement shall take effect upon the execution of this Agreement for a period up to
and including April 30,2013, and may be renewed for an additional three years at the
agreement of both the Contractor and the Municþalit¡ unless sooner terminated in
accordance with the Agreement or by agreement of the parties.
Staff Report P2010-04 regarding By-Law Yard Maintenance
Contract Services 2010. File: P01
Page 173 of 299
Len Froese,-2-Schedule " A" B lL 2010-045
Ground Effects Landscape and Design
5. Either party may terminate this Agreement upon forty-five (45) days notice in writing to
the other party. Such notice maybe mailed by ordinaryprepaid mail to the other ptrty,
and this Agreement shall terminate on the forty-fifth day following the date of the
mailing.
6. It is understood by the parties hereto that there will be no adjustment in fees paid by the
Municipality during the full term of this Agreement.
7. It is understood by the parties that all services carried out hereunder by Len Froese, O/A
Ground Effects Landscape and Design shall be as an independent contractor and not as an
employee of the Municþality.
8. Any notice required to be given under this Agreement must be in writing and in the case
of the Municipality, to:
The Clerk, The Municipality of Bayham
9344PlankRoad, PO Box 160, Straflordville Ontario NOJ 1Y0
and in the case of Len Froese, O/A Ground Eflects Landscape and Design to:
Len Froese,Ol[ Ground Effects Landscape and Design
51475 Talbot Line East, RR #1 Aylmer Ontario N5H 2Rl
9. That there have been no representations, oral or written, by either party, save as contained
herein.
The Contractor covenants and agrees as follows:
(a) They shall, during the entire term of this Agreement, provide and keep in force for the
benefit of the Municipality, a comprehensive general liability insurance polic¡
including the Municipality as an additional insured, in an amount of not less than
$2,000,000 providing coverage for and including bodily injury, death or property
damage;
(b) They shall furnish to the Municipality, upon the execution of this Agreement, copies
of the certificates of insurance, showing that they have complied with the provisions
of Paragraph 5(a) including naming the Municipality as an additional insured.
The Contractor shall indemniff and save harmless the Municipality and their ernployees
from all actions, suits, claims and demands whatsoever which may arise directly or
indirectly by reason of a requirement of this Agreement, save and except from damage
caused by the negligence of the Municipality or their employees.
The Contractor shall fumish to the Municipalit¡ upon the execution of this Agreement, a
Clearance Certificate issued by the Worþlace Safety & Insurance Board, which waives
its rights under Section 1l(3), R.S.O. 1990 of the Workers' Compensation Act to hold the
Municipality liable for any liability of the Contractor for assessments and levies owing to
the Worþlace Safety & Compensation Board. In the case the Worþlace Safety &
Insurance Board refuses to issue such certificate, awaiver form satisfactory to the
municipality shall be executed.
10.
11.
12.
Staff Report P2010-04 regarding By-Law Yard Maintenance
Contract Services 2010. File: P01
Page 174 of 299
Len Froese, - 3 - Schedule "A" BlL20l0-045
Ground Effects Landscape and Design
13. The contractor shall use his or her own vehicle and yard maintenance equipment for
carrying out the services requested.
L4. The Municipality shall supply to the conhactor an identification card bearing their
photograph, which shall be displayed for all persons contacted by the contractor, while
providing the services herein. Such card shall be returned to the Municipality
immediately at the end of the service period.
15. This Agreement shall ensure and be binding upon the Parties hereto when attached to and
confirmed by By-law of the Council of the Municþality and signing by the Contractor
and shall not be assigned without the consent of the Municipality.
IN WITNESS WHEREOF I HAVE HEREUNTO SET MY HAND AND SEAL.
CONTRACTOR:
Date
\MITNESS:
Date
IN V/ITNESS WHEREOF THE CORPORATE SEAL OF THE MI.TNICIPALITY IS
HEREUNTO AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS
THEREOF.
AUTHORIZATION: THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
BY.LAWNO.
#2010-045 Mayor Date
Clerk Date
Staff Report P2010-04 regarding By-Law Yard Maintenance
Contract Services 2010. File: P01
Page 175 of 299
Page 176 of 299
R
TO: Mayor & Members of Council
FROM: Gord Roesch - Fire Chief
SUBJECT: Municipality of Bayham's Master Fire Plan
DATE: May 3, 2010
FILE: P P
NUMBER: FD2010-001
Purpose
This report is to provide Council recom.mendations for the implementation of the Master Fire
Plan.
Background
Peter Corfield and Associates completed a Master Fire Plan and that plan was submitted to
council on April lsth, 2010. Council referred the report back to staff for comment. The
majority of the process was completed prior to my arrival in Bayham. I did have the
opportunity to review the DRAFT Master Fire Plan and I had the opportunity to talk to Mr.
Corfield prior to him releasing the FINAL Master Fire Plan.
Staff Comments
The Ontario Fire Marshal Public Fire Safety Guideline PFSG-03-02-13 states: This guideline is
a framework for municipal decision making which should link council policy setting
responsibility and the fire service operational expertise to accommodate short, medium or long
term planning. The MFP is a great snap shot of the Bayharn Fire Department as it is currently
operating. I would consider it to have the components of short and medium term vision but the
long-term vision isn't as clear. I have made several comments on the recommendations in the
MFP as well as some additional recommendations that I feel, with an updated Establishing and
Regulating Bylaw and new Mission Statement will provide us with a vision moving forward.
Attachments
1. Fire Chief Response and Recommendation to the Master Fire Plan
2. Draft Establishing and Regulating By-Law
3. Letter from OFM regarding Self Inspection Option
4. Public comments from Fire Chief Sam Taylor
Recommendations
Many of the recommendations made in the supporting document can be deferred or retumed to
staff for further study or comment. It is important for the immediate operation of the Fire
Department that the following recoÍrmendations be addressed as soon as possible.
1. Firefighter Recruitment
a. That Council agrees in principle for the Fire Chief to implement a training
program for recruit firehghters with area fire department partnerships
2. Officer Qualificationsa. That Council agree in principle for the Fire Chief to implement a training
program for ofhcers in the Bayham Fire Department
3. Water/Ice Rescue Level of Response
a. That Council approve our current level of water rescue service and equipment
purchase with funds from the Port Burwell Firefighters Association donation and
operational budget monies
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 177 of 299
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 178 of 299
Fire Chief's Response and
Recommendations to the Master
Fire Plan
Having had the opportunity to review the Master Fire Plan prepared by Peter
Corfield & Associates for the Municipality of Bayham Fire Department and I
would like to respond in turn to each recommendation.
Summary of MFP Recommendations:
1. Port Burwell Fire Station - Agree with MFP - A Committee was
established prior to my employment with the Municipality of Bayham,
however with Chief Groeneveld's move to Malahide the process was put
on hold. On April 22,2010 I had my first meeting with the committee and
we are moving fonruard as quickly as possible with the replacement of
Station #1.
2. Fire Apparatus and Major Equipment Funding - Agree with MFP - |
have evaluated the department's fleet and equipment currently in service.
The following recommendation is based on our current fleet and Bayham's
Simplified Risk Assessment completed in 2009.
It is my opinion that the department requires off road capability. Bayham
responds to numerous brush fires and MVC's where the traditional
apparatus are unable to work effectively. Firefighters have in the past
used personal vehicles to perform fire service protection because the
municipality does not have the equipment available to respond. Using
personal vehicles presents several problems. lf we develop a policy that
allows firefighters to commandeer equipment, the department must have
written operational guidelines in place and firefighters must train on the
equipment they are going to commandeer. Recently a firefighter's truck
was totally consumed by fire.
On April 4th, 2010 the personal vehicle was being used to transport
equipment at a field fire. The wind shifted and the truck was caught in the
fire, Not only was the truck a total loss, the department lost approximately
$6000 worth of equipment in the fire. A standing order has been issued
that no personal vehicles can be used for emergency operations and no
equipment may be commandeered as we have no guidelines and have
not provided our firefighters any training. An Operational guideline will be
developed to reflect this order.
Fire Ghief Response to Master Fire Plan Page 1 oi 1
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 179 of 299
In an attempt to overcome the challenges that the department faces, the
municipaltruck assigned to the Fire Chief has been staged in Station #2
and is now available for the department. lt is my recommendation that
when we replace the current Rescue in Station #1, we purchase two (2)
4x4 extended cab / light rescues for the stations. Not only willwe maintain
our current abilities, we will have off road capabilities. The department
can use this type of apparatus to transport fire personnel, specialty rescue
equipment, and air cylinders. lt would also run as our medical first
response unit.
It is my recommendation that we continue to fund major apparatus and
equipment replacement through long term reserve funding. Currently
Bayham has a general equipment replacement forecast and schedule in
place and monies are being set aside in reserves. The amount being
transferred annually will be reviewed and revised and an updated forecast
will be submitted to councilfor approval.
3. Firefighter Recruitment - Agree with MFP - A new Joint Recruit Training
program will see Bayham part of a partnership with several municipalities.
I have had conversations with the Fire Chief's of South West Oxford,
Tillsonburg, Malahide and Aylmer to date. There is interest from the area
departments.
A new recruit must complete 100 hours of training that will end with the
recruit having all the firefighter curriculum component #1 signoff's and
writing the Component #1 exam for the Ontario Certified Firefighter
Program through the Office of the Fire Marshal. Benefits to this are that
we don't pay recruits (auxiliary firefighters) for this training time. They
must complete the training to become a firefighter in Bayham. Costs to
run the program are divided equally between the partners. This quality
and level of training isn't possible without partnerships and would take
years to complete during regular departmental training sessions. I have
been involved as a lead instructor in this type of inter-departmental recruit
training program and it has been used as a provincial model and been a
success in other departments in Ontario.
It is my recommendation that council, through the Administrator contact
area municipalities and request that the fire chiefs meet and discuss joint
purchasing and training opportunities.
Fire Ghief Response to Master Fire Plan Page 2 oi 2
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 180 of 299
The second part of this recommendation to change the term "department"
to "station" will be implemented. I propose to change the Fire Department
structure through the Establishing and Regulating By-law. The
Department will be known as the Bayham Fire and Emergency Services.
This name more accurately reflects the role the department has in the
Municipality of Bayham. ln addition to fire suppression, the department
responds to emergency medical calls, auto extrications, technical rescues
and hazardous materials responses. The department will have two (2)
stations (Port Burwell - Station #1, Straffordville - Station #2).
4. Officer Qualifications - Agree with MFP - I will be working with the
Ontario Fire College to implement the newly announced three tiers
Company Officer Program. The first tier will see all firefighters and officers
trained in the lntroduction to IMS and Legislation 101 . The second tier will
see all Captains trained in Building Construction and advanced lncident
Management through the Ontario Fire College in locally delivered
programs. The third tier will be voluntary where firefighters / officers can
work toward the Company Officer Diploma program through the Ontario
Fire College, Training has started and will be an ongoing part of the
services training plan moving forward.
I have had conversations with the Ontario Fire College and requested
status as an Associate instructor for the first level of the Company Officer
program. lf approved I will become provincially certified to deliver the
entire 1't level and will begin offering courses to all the officers of our
department.
It is my position that not only officers need to be certified to a recognized
standard in the province. Starting with the recruit training in 2011, all
members of the department hired after January 1", 2010 must be enrolled
in the Ontario Firefighter Curriculum and complete all training provided by
the municipality to become certified firefighters in Ontario. This is the
recognized standard in force in Ontario. In addition to all new members,
any member of the department currently serving will be offered the
opportunity to enroll and complete certification.
Fire Ghief Response to Master Fire Plan Page 3 of 3
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 181 of 299
Specialty Teams - Agree with MFP - In principle I agree with the MFP,
the use of specialty teams may be problematic if the firefighters with the
specialized training are not available at an emergency. This was a topic of
discussion at a recent officers meeting. Some officers expressed valid
concerns about the logistics and the will of all members to complete the
specialized training. Bayham currently provides the following specialty
responses:
a. Tiered Medical Response
b. Vehicle Extrication
c. Rope Rescue
d. Water / lce Rescue
e. Agriculture Rescue
The Ontario Firefighter Standards and NFPA only recognize three basic
levels of response. Awareness, Operation and Technician Levels.
Firefighters trained at the awareness level are only trained to recognize a
hazard. Firefighters trained at the operations level are generally able to
perform defensive operations. Firefighters cannot solve the problem; only
prevent it from getting worse. Firefighters trained to the Technician level
are trained to recognize, contain and mitigate an emergency situation.
With the exception of Hazardous Materials Responses, the training and
equipment required to perform the technician level vs. the operations level
is negligible. Therefore it is my recommendation that all firefighters be
trained to the level of service as stated in the Establishing and Regulating
By-law. Furthermore, if individual firefighters can't or does not want
complete the training we will discuss it on a case-by-case basis. lt is not
my recommendation to remove anyone from service should they not be
able to complete the required training for specialty operations.
Water Rescue - Agree with MFP - Bayham sits on Lake Erie, has the
Otter Creek running through the Municipality from North to South and has
numerous irrigation and small ponds. Council has recognized that a water
hazard exists in the municipality. The department has been and still is
equipped and trained to provide ice and water rescue services. Should
Bayham not provide the service, but are aware of the hazard, we must
have a formal plan to deal with an emergency in the water (all water, not
just Lake Erie) should it occur.
As stated earlier, the level of training and equipment that is required to
perform shore based water rescue (operations level) and vessel assisted
go rescue (technician level) is negligible. Chief Groeneveld provided
council with a report dated July 24'n,2006 regarding the costs and
liabilities of providing this service in the Municipality of Bayham. The
report is very detailed; however there have been numerous updates to the
training and equipment available to provide this level of service in Ontario.
5.
6.
Fire Ghief Response to Master Fire Plan Page 4 oi 4
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 182 of 299
The term 'vessel' does not only refer to a boat with a motor in the Ontario
Fire College curriculum. A Rapidly Deployed Craft'RDC' is also
considered a vessel and is the most common type of 'vessel' used in the
fire service today.
The Ontario Fire College's lce / Water Rescue course explains that the
risk to a rescuer increases depending on the rescue technique
implemented. The risk to the rescuer increases is as follows; Talk
(lowest risk), Reach, Throw, Row, Go (highest risk). What does this
mean? Using a vessel a safer technique for the rescuer than just entering
the water and swimming.
Nautic$Art
Above is a photo of the Polar 75 RDC in action in ice water
conditions.
I
Fire Ghief Response to Master Fire Plan Page 5 of 5
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 183 of 299
Currently Bayham has some of the required equipment and has trained
several members to the water / ice technical rescue level. lf we were to
purchase some additional equipment and provide in-house training to the
OFC water /ice rescue curriculum the Municipality of Bayham can protect
all inland waterways as well as the inner harbour in Port Burwell. I am
certified to train instructors for ice / water rescue in the OFC curriculum. I
have tentatively secured an OFC water / ice instructor course and Bayham
will host it July 23'd - 25th with students from area departments
participating, providing council continues to support a technicalwater
rescue capability.
ESTIMATED COURSE COSTS
OFC lnstructor Wages for two (2) instructors = $1200
Mileage for instructors @$0.45/km = $250
Accommodations for OFC lnstructors = $400
Meals for students and instructors = $320
Total Estimated Cost = $2170
Cost per Student = $120
BAYHAM COURSE COSTS
6 Firefighters course fees = ç720
6 Firefighter wages = $1275
6 OFC Applicatio¡s = $400
Total Estimated Bayham Cost = $2400
ESTIMATED EQUIPMENT COSTS
5 rescue dry suits with helmet / gloves / boots = $6000
2 PFD's = $600
8 throw bags = $800
4 long bags = $800
1 RDC Polar 75 = $5000
Total Estimated Equipment Costs = $13200
With the generous support committed from the Port Burwell Firefighters
Association ($10000) and current monies in the 2010 operating budget we
can purchase the equipment and provide the training this summer. lt is
my recommendation that council approve the purchase of the required
equipment and that Bayham continue to provide technician level water
and ice rescue services.
Fire Ghief Response to Master Fire PIan Page 6 of 6
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 184 of 299
Standard Operating Procedures - Agree with MFP - A standing
commíttee is being formed that includes firefighters and officers. They are
tasked with reviewing, updating and creating standard operating
guidelines on a cyclical basis. Once they are completed they will be
presented to the Fire Chief for final approval.
Tanker Shuttle Certification - Agree with MFP - Superior Tanker Shuttle
Certification may result in lower insurance premiums for homeowners and
the municipality.
The Superior Tanker Shuttle Certification is accredited to rural fire
departments like Bayham that have demonstrated that they are capable of
delivering a continuous 760 litres per minute of water for a period of 120
minutes. That is the minimum, and the next mark would be 1500 litres per
minute over the same period for credit for commercial ratings.
I am in the process of updating and renewing automatic aid and mutual
aid agreements with our neighboring municipalities. As part of this
process we will evaluate the need for additional tankers and make sure we
have the system in place to achieve certification. We will train with the
goal of achieving the certification within two (2) years.
Homes within 8km of the fire stations have the opportunity for an
insurance premium reduction. Property owners must check with their
insurance company, some insurance companies do not recognize the
superior tanker shuttle certification. Commercial properties within 5 km of
any of the fire stations can also apply with their insurance company for a
reduction in insurance premiums.
9. Gouncil Oversight - Agree with MFP - The Fire Chief will continue to
monitor all types of emergency responses and report to council through
the CAO.
10. Fire Prevention Self-lnspection Program - Disagree with MFP - In my
opinion a self-inspection program should be used as an education tool in
conjunction with increased inspections. lt should not be used as an
enforcement tool on its own. lt is my recommendation that we expand our
fire prevention program to inspect key occupancies on an annual basis,
not just when we receive a complaint or request, as is currently the
minimum required in the Fire Prevention and Protection Act, 1997.
7.
L
Fire Ghief Response to Master Fire Plan Page 7 ol7
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 185 of 299
As part of the Master Fire Planning process, a simplified risk assessment
was completed and it identified our different types of building occupancies
and how many of them are in Bayham. lt is recommended that all Groups
A, B, D, E and F as well as multi-unit residential be inspected on an
annual basis.
With the current job responsibilitíes and time commitments that the Fire
Chief / By-Enforcement Officer / Community Emergency Management
Coordinator has, any additional inspections are not be possible under the
current system.
NOTE: ln the calendar year 2009, only two (2) inspections were
completed.
It is my recommendation that the fire department immediately purchase
fire service management software. The cost for the software is an upfront
fee of approximately $5000 and a yearly support fee of approximately
$1 100 I year. The monies for the purchase can be found in the 2010
budget. I propose to use some of the monies in the specialty-training
budget to purchase the software. This won't have a negative effect on
operations as I can provide training in this area that would have required
third party training in the past. The software will allow the Fire Chief to
perform additional inspections, track firefighter training, emergency
incidents, and inventories as well as firefighter remuneration. Currently all
these tasks are done manually in several different formats. With the
purchase of the software and continued administrative support additional
inspections will be possible.
BAYHAM SUMMARY:
Occupancv Classification # Of Occunancies
Grouo A Assemblv JJ
Grouo B Institutional 4
Grouo C Sinsle Familv 201 8
Duplex l3
Triplex 5
Multi-Unit - Other 7
Mobile Homes & Trailers 48
RV's / Trailers - Seasonal 465
Other 18
Grouo DÆ Commercial 135
Grouo F Industrial 37
Totals 2.783
Fire Ghief Response to Master Fire Plan Page 8 of I
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 186 of 299
11. Establishing and Regulating Bylaw - Council adopts and passes an
updated E&R Bylaw at a future council meeting.
Amendments include:
a. New Organizational Structure
b. New Mission Statement
c. New Department Name - Bayham Fire and Emergency Service
d. Defined levels of service
e. Updated Job Descriptionsf. Divisions of the Department
i. Administration
ii. Emergency Operations
iii. Prevention and Education
iv. Training
Fire Ghief Response to Master Fire Plan Page 9 of 9
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 187 of 299
The Municipality of Bayham
By-Law No. 201O-XXX
Being A By-law to
ESTABLISH A FIRE DEPARTMENT
(Short Title "Bayham Fire and Emergency Services E & R")
WHEREAS Section 9 of the Municipal Act, S.O. 2001, c.25, as amended,
provides that a municipality has the capacity, rights, powers and privileges of a
natural person for the purpose of exercising it's authority under the Act;
AND WHEREAS Section I of the Municipal Act, S.O. 2001, c.25, as amended
provides that powers shall be interpreted so as to confer broad authority on
municipalities to: (a) enable municipalities to govern their affairs as they consider
appropriate and (b) enhance their ability to respond to municipal issues;
AND WHEREAS Part ll, Section 5(0.1) of the Fire Protection and Prevention Act,
1997, S.O. 1997, c.4 as amended, permits the councl to enact a by-law to
establish a fire departmenf to provide fire protection and fire prevention services
and for participating in an emergency fire services program c.25, s.475 (2); and,
AND WHEREAS the Municipality of Bayham has established a fire department
commonly known as Bayham Fire Department;
AND WHEREAS Section 391 of the Municipal Act, S.O. 2001 , c25, as amended,
authorizes a municipality by By-law to impose fees or charges on any class of
persons for services or activities provided or done on behalf of the municipality
and for the use of the municipality's property, including property under its control;
BE lT THEREFORE ENACTED by the Municipal Council of the Municipality of
Bayham, as follows:
1. Definitions:
Approved
Automatic Aid
In this by-law, unless the context otherwise requires, the
following terms shall have the meanings indicated:
Shall mean approved by the Council.
Shall mean any agreement under which a municipality
agrees to provide an initial response to fires, rescues
and emergencies that may occur in part of another
municipality where a fire department in the municipality
is capable of responding more quickly than any fire
department situated in the other municipality; or a
municipality agrees to provide a supplemental response
Page 1 of 1 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 188 of 299
Community
Emergency
Management
Coordinator
(cEMc)
Chief
Administrative
Officer
Chief Officer
Company
Municipality
Council
to fires, rescues and emergencies that may occur in a
part of another municipality where a fire department is
capable of providing the quickest supplemental
response to fires, rescues and emergencies occurring in
the part of another municipality.
Shall mean the Community Emergency Management
Coordinator responsible for the coordination of persons
and systems respecting emergency management
planning activities including the maintenance of and
training for prevention, mitigation, preparedness,
response and recovery plans in order to reduce the
impact on the community in the case of a major
emergency, in accordance with the Emergency
Management Act, 2003.
Shall mean the person appointed by council to act as
chief administrative officer for the corporation.
Shall mean a general term which may refer to the Fire
Chief, Director of Emergency Servrces, Deputy Fire
Chie(s) or any qualified person as delegated by the Fire
Chief and Director of Emergency Services to act as
chief officer respecting matters of command and control
of any emergency operation or situation, as required.
Shall mean a complement of firefighting personnel
operating one or more pieces of apparatus under the
supervision of an officer.
Shall mean the Municipality of Bayham.
Shall mean the Council of the Municipality of Bayham.
Page 2 of 2 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 189 of 299
Deputy
Fire Chief,
Alternate CEMC
Emergency
Sysfem
Fee or Fees
for Seruice
Fire Chief,
(cEMc)
Fire Department
Shall mean the person or persons appointed by council
to act on behalf of the Fire Chief of the fire department
in the case of an absence or a vacancy in the office of
Fire Chief and who is qualified to act as CEMC in the
case of an absence or a vacancy in the office of the
CEMC.
Shall mean a sprinkler system, standpipe system, fire
extinguishing system, smoke control system,
emergency power system, fire pump system, voice
communication system or any other device monitored
through a fire alarm system.
Shall mean in relation to this by-law and any other by-
law pertaining to fire protection services, as amended
from time to time or any successor by-law thereto,
means any fee imposed for services and billed pursuant
to the above as approved by Council.
Shall mean the person appointed by by-law and such
Fire Chief shall be the senior administrator and general
manager of the fire department, and for the purposes of
the FPPA shall be the Fire Chief and Chief Fire Official
of the Municipality whose duty it shall be to perform all
statutory functions of the Fire Chief and Chief Fire
Official, and shall perform such other duties as
prescribed by Council and is also responsible for the
coordination, administration and maintenance of the
Bayham Emergency Management Program. The Fire
Chief shall report to councl as required by the Ftre
Protection and Prevention Act, 1997 and in accordance
with the provisions established by the Emergency
Management Act, 2003. The Fire Chief shall be
responsible for all duties and responsibilities relegated
by the FPPA and EMA.
Shall mean the fire department of the Municipality of
Bayham also known as the Bayham Fire and
Emergency Services and shall include the Fire Chief,
the Deputy Chief(s), District Chief(s), Division Chiefs,
Fire Captain(s) and all firefighters appointed by the
council.
Shall mean the Fire Chief and any other personFirefighter
Page 3 of 3 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 190 of 299
Fire Protection
and Prevention
Act, 1997 (FPPA)
Fire Protection
Seryrces
Full-time
Firefighter
Malicious Act
Member
Motor Vehicle
Mutual Aid
Non-resident
employed in, or appointed to the fire departmenf and
assigned to undertake fire protection seruices, and
includes a volunteer firefighter.
Shall mean the Fire Protection and Prevention Act
1997, S.O. c.4, as amended and any Regulation made
under it.
Shall mean those services provided within the divisions
of fire suppression, fire prevention, fire safety education,
communication, training of persons involved in the
provision of fire protection services, rescue and
emergency seryices and the delivery of all those
services.
Shall mean a person regularly employed in the fire
department on a full-time salaried basis and assigned
exclusively to fire protection services.
Shall mean a wrong act done intentionally by any
person without just cause or excuse.
Shall mean a full-time firefighter, volunteer firefighter
and officer of Bayham Fire and Emergency Services,
but excludes the Fire Chief, Deputy Fire Chief, and any
other administrative staff assigned to the fire
department.
Shall mean the same as prescribed in the Highway
Traffic Acf R.S.O. 1990 c. H.8, as amended.
Shall mean a program to provide or receive assistance
in the case of a major emergency in a municipality,
Shall mean a person who is neither a property owner
nor a tenant of property within the Municipality of
Bayham.
Shall mean the activation of a fire alarm system throughNuisance False
Page 4 of 4 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 191 of 299
Alarm
Officer
Owner
Platoon
Property
Rescue and
Emergency
Seryices
Volunteer Fire
Fighter
a mechanical failure, equipment malfunction, improper
installation of the system, or failure to maintain the
system as prescribed by the Fire Code being O.Reg.
388/97, as amended, but does not include the activation
of a fire alarm system where the activation occurred as
a result of the accidental damage to the system.
Shall mean the Fire Chief, Deputy Fire Chief(s), District
Chief(s), Fire Captain(s) and any other such person as
may be designated an officer from time to time by the
Fire Chief.
Shall mean any person, firm or corporation having
control over any portion of a building yard or other
property under construction and includes persons of
that building, yard or property as prescribed by O. Reg.
388/97, as amended (The Ontario Fire Code).
Shall mean two companies of personnel operating two
or more pieces of apparatus under the supervision of a
Chief Officer.
Shall mean any public or private real property within the
Municipality of Bayham including buildings, structures,
and erections of any nature and kind in or upon such
lands, but excludes real property owned by the Federal
or Provincial Crown.
Shall mean any life or property saving activity that is
unrelated to fire suppression and fire prevention but
include emergency medical services, hazardous
materials response and specialized rescues including
vehicle extrication, technical rope rescue, high / low
angle rescue, confined space rescue, water & ice
rescue, trench rescue, specialized electrical rescue and
elevator rescue and any other rescue or activity
approved by council and specified in Appendix C of this
By-law.
Shall mean a firefighter who provides fire protection
seryices either voluntarily or for a nominal
consideration, honorarium, training or activity allowance.
Page 5 of 5 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 192 of 299
2. Establishment
3. Composition
Approved
Organizational
Chaft
4. Fire Chief
Responsrbilities
and Authority
a)
The fire depañmenf for the Municipality of Bayham and
commonly known as Bayham Fire and Emergency
Services is hereby established under the direction of the
Fire Chief to provide fire protection seruices and such
other approved rescue and emergency seruices for the
Municipality of Bayham in accordance with Part ll,
Sections 2. (1), (2) & (3) if the FPPA, as outlined in the
Public Fire Safety Guideline, PFSG 04-12-13,
SCHEDULE 'A' of this By-Law.
The fire departmenf shall be structured in conformance
with the approved Organizational Chart, SCHEDULE
'B', forming part of this By-law. The fire depat'tment
shall consist of a Fire Chief who is the head of the fire
departmenf as appointed by counciland such numbers
of Deputy Fire Chiefs, District Chiefs, Division Chiefs,
Fire Captains, Fire Fighters and clerical staff as may be
authourized or considered necessary from time to time
by the Council, in order for the Fire Department to
perform fire protection seruices, rescue and emergency
seryrbes for the municipality in an efficient and effective
manner. Further, the provision of fire protection
seryrbes and other rescue and emergency services to
any municipality outside of the territorial jurisdiction of
the Municipality of Bayham is permissible through
Automatic Aid, Mutual Ard, this By-law or any other
agreement between said municipality and the
Municipality of Bayham.
The Fire Chief shall be the head of the Fire Depaftment
and shall report to the councilas required by the FPPA,
through the Chief Administrative Officer and be
responsible for the proper administration and efficient
and effective operation of the fire departmenf including
the delivery of approved Programs and Services and is
generally responsible for the following operational
matters:
1) For the care and protection of all property belonging
to the fire depañment;
2) For arranging the provision of necessary and proper
facilities, apparatus, equipment and supplies for the
fire deparfment;
Page 6 of 6 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 193 of 299
3)For determining and establishing in conjunction with
the CouncrT through the Chief Administrative Officer,
the qualifications and criteria for employment or
appointment and the duties of all officers, firefighters
and administrative staff of the fire department;
For the conduct and discipline ranging from
reprimand to dismissal of any office,r, member or
administrative services staff person of the Fire
Depañment;
For preparing, or upon approval by the council,
coordinating, implementing and maintaining a
Master Fire Services Plan and program for the
municipality, and any other such similar plans
required by the Fire Protection and Prevention Act,
and any other such Act or Regulation as may be
proclaimed by the Government of Ontario and the
Government of Canada;
For assisting with any other public official in an
emergency declared by the Head of Council, the
Premiere of Ontario, or the Prime minister of
Canada;
For reporting to the appropriate crown attorney, or
other prosecutor, or law enforcement or other officer
the facts upon the evidence in any case in which
there is reason to believe that a fire has been the
result of criminal intent or negligence or in which
there is reason to believe an offence has been
committed under the Fire Protection and Prevention
Act, 1997;
For keeping an accurate record, in convenient form
for reference, of all fires, inspections, rescues
and other emergencies responded to by the Fire
Department in a manner consistent with the
applicable records management policies of the
Municipality of Bayham ;
For keeping such other records as may be required
by the council;
4)
5)
6)
7)
8)
e)
PageT of 7 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 194 of 299
b)
10)For preparing and presenting periodic reports to the
Council through the Chief Administrative Officer as
requested and any other specific reports requested
by the Council; and,
11)For preparing and presenting the annual business
plan and estimates of the Fire Department to the
Council through the Treasurer and for exercising
control over the budget approved by the Councilfor
the Fire Department.
The Fire Chief shall further take all proper measures for
the prevention, control and extinguishment of fires and
the protection of life and property and the management
of emergencies within the territorial jurisdiction of the
municipality provided that such general orders, policies,
procedures, rules, regulations and other measures do
not conflict with the provisions of this By-law or any
other By-law of the municipality, and shall exercise all
powers mandated by the Fire Protection and Prevention
Act, and without restricting the generality of the
foregoing shall be empowered to authorize:
1) pulling down or demolishing any building or structure
to prevent the spread of fire, and
2) all necessary actions which may include boarding up
or barricading of buildings or property to guard
against fire or other danger, risk or accident, when
unable to contact the property owner, and
3) recovery of expenses incurred by such necessary
actions for the corporation in the manner
provided through the Municipal Act and the Fire
Protection and Prevention Act.
Page I of 8 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 195 of 299
c)The Fire Chief shall be responsible for the enforcement
of this By-law and the development and enforcement of
all general orders, policies, standard operating
guidelines, procedures, and rules and regulations
established under this By-law and for the enforcement
of any other by-laws of the corporation respecting the
administration and operation of the Fire Department,
and shall review periodically such laws and may, for this
purpose, establish advisory committees consisting of
officers and other persons (including members of the
general public) as the Fire Chief and Director of
Emergency Seryices may determine necessary from
time to time to assist him in the discharge of this duty.
The Fire Chref shall periodically review, revise or
terminate, as required general orders, policies,
procedures and rules of the fire department.
ln the case of by-laws, including this By-law,
recommend to the Council through the Chief
Administrative Officer, such amendments, as the Fire
Chref considers appropriate.
The Fire Chief shall have all powers, rights and duties
assigned to a Fire Chief under the Fire Protection and
Prevention Act, 1997, including without limitation the
authority to enforce compliance with the Fire Code
made under this Acf.
The Fire Chief shall provide liaison with any association
or union representing members of the Fire Deparlment.
The Fire Chief shall provide liaison with the Office of the
Fire Marshal of Ontario and any other office or
organization as required by the councilor as considered
necessary or advisable by the Fire Chief for the proper
administration and efficient operation of the Fire
Department and the effective management of fire
protection services for the corporation.
The Fire Chief may utilize such officers, members and
administrative staff of the Fire Department as the Fire
Chief and Director of Emergency Seryrces may
determine, from time to time, to assist in the
performance of his duties.
d)
e)
s)
h)
)
Page 9 of 9 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 196 of 299
i)Where Fire Chief designates a member to act in the
place of himself or another officer in the fire department,
such member, when so acting, has all of the powers
and shall perform all duties of the officer replaced.
The fire departmenf shall not respond to a call with
respect to a fire or emergency outside the limits of the
municipality except with respect to a fire or emergency:
a) that, in the opinion of the Fire Chief or designate of
the fire departmenf, threatens property in the
municipality or property situated outside the
municipality that is owned or occupied by the
municipality,
b) in a municipality with which an approved agreement
has been entered into to provide fire protection
seryices which may include automatic aid,
c) on property with which an approved agreement has
been entered into with any person or corporation to
provide fire protection seruices,
d) at the discretion of the Fire Chief, to a municipality
authorized to participate in any county, district or
regional mutual aid plan established by a fire
coordinator appointed by the fire marshal or any
other similar reciprocal plan or program,
e) on property beyond the municipal boundary where
the Fire Chief or designate determines immediate
action is necessary to preserve life or property and
the appropriate department is notified to respond
and assume command or establish alternative
measures, acceptable to the fire chief or his
designate.
ln addition to the Fire Chief, the Council may appoint a
Deputy Fire Chief. The Deputy Fire Chief shall be the
second ranking officer of the Fire Depañment and shall
be subject to and shall obey all orders of the Fire Chief
and shall perform such duties as are assigned by the
Fire Chief, and shall, when the Fire Chief is not
available, have the powers and perform the duties of the
Fire Chief.
5. Authority to
leave municipal
limits
6. Deputy Fire
Chief
Page 10 of 10 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 197 of 299
7. Divisional
responsibilities
designated by
chief
8. Superuision of
Personnel
9. Eligibility for
Employment
Each division of the fire depaftmenf is the responsibility
of the Fire Chief and is under the direction of the Fire
Chief or a member designated by the Fire Chief.
Designated members shall report to the fire chief on
divisions and activities under their supervision and shall
carry out all orders of the Fire Chief.
The officers, members and other administrative services
staff personnel of the Fire Department while on duty
shall be under the direction and control of the Fire Chief
or the next ranking officer.
Every applicant and every probationary member of the
Fire Department shall:
a) Be at least 18 years of age;
b) Complete and successfully pass written, verbal and
physical examination suitable to the Fire Chief;
c) be in good health, physically fit, acquire a medical
certificate of good health from a medical practitioner,
prior to commencement of employment;
d) once employed, possess and demonstrate to the
satisfaction of the Fire Chief the ability to safely endure
the physical demands typically required for structural
firefighting, including such psychomotor skills used for
lifting, climbing, dragging, carrying, pulling and crawling
in unfavourable conditions in any meteorological
environment;
e) within one year of the date of hire possess at a
minimum an Ontario Class DZ, driver's permit and
continually maintain the same;
f) work and reside within such reasonable proximity to
the fire department in order to respond to the fire station
when called so as to efficiently and effectively attend
emergent and non-emergent alarms in such a timely
fashion, suitable to the satisfaction of the Fíre Chief and
able to maintain the minimum attendance levels as
required by general orders, policies, standard operating
guidelines, procedures, rules and regulations made
under this By-law;
Page 11 of 11 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 198 of 299
10. Probationary
Period for New
Employees
11. Dismissal -
Probationary
Employees
12. Appointment
of Member
13. General
Duties and
Responsiöilities
and Depa¡tment
Mission
Statement
14.
Remuneration,
Terms and
Conditions of
Employment
g) provide proof through certified instrument acceptable
to the Fire Chief a record free of any and all conviction
for an offence or offences under the Criminal code of
Canada and once employed maintain same or be
subject to dismissal.
Persons hired as probationary firefighters to the Fire
Departmenf shall be on probation for a period of 12
months, during which period they shall take such
special training and examination, as may be required by
the Fire Chief.
lf a probationary member employed in, or appointed to,
fire protection services fails any such training and
examinations or his or her prescribed duties, the Fire
Chief may dismiss said member pursuant to corporate
policy and procedure.
Following the successful completion of the probation
term, lhe Fire Chief may recommend to the Council
through the Chief Administrative Officer. The
appointment of the qualified person, as a member of the
Fire Depaftment, subject to the hiring policies of the
Municipality of Bayham.
Members shall conduct themselves in accordance with
rules and regulations of the Fire Department,
established by SCHEDULE 'C' of this By-law and shall
give their whole and undivided attention, while on duty,
to the efficient operation of the Fire Department and
shall diligently and faithfully perform the duties assigned
to them to the best of their ability.
Working conditions, remuneration and other terms of
conditions of employment or appointment of the Ffte
Chief, Deputy Fire Chief, officers, Fire Fighters and
auxiliary members shall be determined by the council as
outlined in SCHEDULE'D'.
Page72 of 12 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 199 of 299
15. Discipline
and Suspension
of members
16. Written
Repoft to
Council
17. Termination
procedures
18. Cost
Recovery
19. General
20. Repealed
21. Schedules
The Fire Chief may reprimand, suspend or recommend
dismissal of any member for insubordination,
inefficiency, misconduct, tardiness or for noncompliance
with any of the provisions of this by-law or general
orders, policies, standard operating guidelines,
procedures, departmental rules or regulations that, in
the opinion of the fire chief, would be detrimental to
discipline or the efficiency of the fire department.
Following the suspension of a member, the Fire Chief
shall immediately report, in writing, the suspension and
recommendation to the Council through the Chief
Adm i n i strative Offi ce r.
The procedures for termination of employment
prescribed in the corporation's personnel Policy shall
apply to all firefighters.
Additional Expenses:
lf as a result of a Fire and Emergency Services (i)
response to an emergency including a motor vehicle
incident, or (ii) carry out any of its duties or functions the
Fire Chief or Deputy Fire Chief determines that it is
necessary to incur additional expenses, retain a private
contractor, rent special equipment not normally carried
on a fire apparatus or use more materials than are
carried on a fire apparatus (the "Additional Services") in
order to suppress or extinguish a fire, preserve property,
prevent a fire from spreading, control and eliminate an
emergency, catry out or prevent damage to equipment
owned by the Corporation or otherwise carry out the
duties and functions of the Fire Department, the owner
of the property requiring or causing the need for the
Additional Services shall be charged the costs to
provide the Additional Services including all applicable
taxes. Property shall mean personal and real property.
This by-law comes into effect the day it is passed by the
Council, in the manner appropriate to the municipality.
By-law 2007-044 is repealed on the date this By-law is
passed by the Council.
Schedules A, B, C & D are deemed to be an integral
part of this By-law.
Page 13 of 13 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 200 of 299
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 201 of 299
SCHEDULE 'A' - APPROVED DELIVERY OF CORE SERV¡CES
YES Service approved by Council - Presently trained, equipped, and
providinq service
I Service not approved by Council
FLS Service approved by Council - Department not offering service until
traininq is completed
To provide a summary of the core services that The Bayham Fire
Basic Firefighting - no expected rescue component
Structural Firefighting - lncluding Rescue
Vehicle Firefighting
Wildland Firefighting
Marine Firefighting - Shore Based
Automatic / MutualAid - Per CouncilApproval
Tiered Medical Response - Per Agreement between Thames
EMS. London CACC and
Hazardous Materials Response - Awareness Level
Hazardous Materials Response - Operations Level
Hazardous Materials Response - Technician Level
Vehicle Accidents including Extrication
Transportation lncidents including Aircraft, Trains and Watercraft
Water and lce Rescue - Awareness Level
Water and lce Rescue - Operations Level (Shore Base)
Water and lce Rescue - Technician Level (Water Entry)
Other Public Assistance
Ambulance Assistance
Police Assistance
Public Utilities Assistance
Urban Search and Rescue
Rope Rescue - Awareness Level
Rope Rescue - Operations Level
Rope Rescue - Technician Level
Confined Space Rescue lFarm and Silo Rescue
Page 15 of 15 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 202 of 299
Fire Prevention and
Education:
Complete lnspection on Complaint or Request
Complete Routine lnspections
lssue / Revoke Burn Permits
Prepare Reports and Written Responses to lnspections
Develop, Deliver and Maintain a Smoke Alarm Program
Provide Public Education Programs
Provide Media Releases and Media Access
Liaise with Municipal Departments to Ensure Code Compliance
Develop, Deliver and Maintain Educational Programs Unique to the
Needs of the Municioalitv of
Develop and Maintain a Residential Home lnspection Program
Determine Fire Cause and Origin for all Fires
Determine Fire Code Compliance
Determine Fire Suppression Effectiveness
Liaison with Ontario Fire Marshal lnvestigators
Liaison with Law Enforcement and Other Agencies
Support Criminal Prosecutions
Prepare for and Testify in Legal Proceedings
Page 1.6 of 16 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 203 of 299
Page77 of 17 APPENDIX A
S
t
a
f
f
R
e
p
o
r
t
F
D
2
0
1
0
-
0
0
1
r
e
g
a
r
d
i
n
g
M
u
n
i
c
i
p
a
l
i
t
y
o
f
B
a
y
h
a
m
'
s
M
a
s
t
e
r
F
i
r
e
P
l
a
n
.
F
i
l
e
:
P
1
6
P
a
g
e
2
0
4
o
f
2
9
9
SCHEDULE T6C''
TO BY-LAW #2010-XXX
JOB DESCRIPTIONS AND MISSION STATEMENT
C-1 Fire Ghief
C-2 Deputy Fire Chief
C-3 District Chief
C-4 Gaptain
C-5 Ghief Prevention Officer
C-6 Chief Training Officer
C-7 Fire Fighter
C-8 Auxiliary Fire Fighter
C-9 Mission Statement
Page '18 of 18 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 205 of 299
SGHEDULE .,C-1"
MUNICIPALITY OF BAYHAM
Job Description
FIRE CHIEF
GENERAL STATEMENT OF DUTIES:
The Fire Chief reports directly to the Administrator. This is a supervisory position
involving responsibility for performing and directing work at the strategic level at
an emergency scene or around the fire station. The Fire Chief carries out all
duties required as the Chief Fire Official and as an Assistant to the Fire Marshal
as described in the Fire Prevention and Protection Act, 1997. The work is done
in accordance with established policies and requires the exercise of good
judgment in emergency situations. The Fire Chief has responsible charge for the
overall operation of the department including fire fighting, fire prevention,
hazardous materials incidents, auto extrication incidents, rescue, all life and
property saving functions with which the department may be involved,
purchasing, maintenance and budgeting. His/her work is administrative and
supervisory oriented. The Fire Chief's hours of work are outlined in the
Municipality of Bayham's non-union personel policy
EXAMPLES OF WORK - MAJOR:
o Preparation, with the assistance of Deputy Fire Chief and District
Chiefs, presentation and administration, of the fire department budget
o Plans, co-ordinates and directs the fire fighting, fire prevention, rescue
and life and property saving functions. Reports to and assumes command at major incidents. Supervises the fire prevention activities. Supervises the training programs and assists in the development of
these programs
o Maintains discipline and morale of the Deputy and Station Chiefs
o Purchases all major equipment and ensures the maintenance of same
in accordance with municipal purchasing policy
o Attends conferences and seminars to keep abreast of changes in
equipment and methods of operation to ensure that the department will
maintain, and where possible, improve the level of service in the
municipality. Confers with the Administrator to ensure that the activities of the
department are consistent with the goals and objectives of the
municipality as established by Councilo Meets regularly with the Deputy and Station Chiefs and other officers
to ensure that they are following the procedures and goals of the
department
Page 19 of 19 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 206 of 299
SCHEDULE "C-1" cont'd
. Supervises the performance appraisal program and conducts regular
appraisals of those under his direct supervisiono Recommends to the Administrator the hiring of personnel as required
to maintain the manning level as established by Council
EXAMPLES OF WORK - MINOR:
As required, the Fire Chief will:. Comment on site plans, re-zonings, subdivision agreements and new
buildingso Attend department head meetingso Attend area Fire Chiefs' meetingso Attend committee and council meetings as required
o Participate in the public relations programs by speaking to groups and
organizations. Comments to the municipal administrator on present and proposed
Council and staff policies. Supervises the activities of the Fire Department Health & Safety
Committee
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
. Advanced knowledge of modern fire fighting and fire prevention
methodso Advanced knowledge of the municípality and surrounding areas
protected by agreemento Advanced knowledge of the type of buildings in the municipalityo Advanced knowledge of rescue and first aid procedures
. Advanced knowledge of safety procedures, rules and equipment. Must have demonstrated ability to supervise fire fighters, maintain
discipline, have sound judgment, be resourceful and in good physical
condition
EXPERIENCE AND TRAINING :
Recommend at least five (5) years satisfactory experience as an officer and have
received additional training at the Ontario Fire College, regional fire schools or
educational seminars.
Page 20 of 20 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 207 of 299
SCHEDULE "C.2"
MUNICIPALIW OF BAYHAM
Job Description
DEPUTY FIRE CHIEF
GENERAL STATEMENT OF DUTIES:
The Deputy Fire Chief reports directly to the Fire Chief. This is a supervisory
position involving responsibility for performing and directing work at the strategic
level at an emergency scene or around the fire station. The work is done in
accordance with established policies and requires the exercise of good judgment
in emergency situations. The Deputy Fire Chief has will be the management
representative on the departments Joint Health and Safety Committee. ln the
absence of the Fire Chief, the Deputy Fire Chief has all the authority of the Fire
Chief. The Deputy Fire Chief will ensure that the following records are kept up to
date and accurate:. Training Records. Equipment lnspection Logs. Rope Logs. PPE lnspection Logs
EXAMPLES OF WORK - MAJOR:
o Assist the Fire Chíef with budget preparations
o Plans, co-ordinates and directs the fire fighting, fire prevention, rescue
and life and property saving functions. Reports to and assumes command at major incidents. Supervises the fire prevention activities. Supervises the training programs and assists in the development of
these programs
o Maintains discipline and morale of the Station Chiefso Attends conferences and seminars to keep abreast of changes in
equipment and methods of operation to ensure that the department will
maintain, and where possible, improve the level of service in the
municipality. Confers with the Fire Chief to ensure that the activities of the
department are consistent with the goals and objectives of the
municipality as established by Council. Meets regularly with the Fire Chief and Station Chiefs and other
officers to ensure that they are following the procedures and goals of
the department. Supervises the performance appraisal program and conducts regular
appraisals of those under his direct supervision. Recommends to the Fire Chief the hiring and promotion of personnel
as required to maintain the manning level as established by Council
Page21 of 21 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 208 of 299
SCHEDULE "C-2" cont'd
EXAMPLES OF WORK - MINOR:
As required, the Deputy Fire Chief will:
. Comment on site plans, re-zonings, subdivision agreements and new
buildingso Attend area Fire Chiefs' meetings. Participate in the public relations programs by speaking to groups and
organizations. Supervises the activities of the Fire Department Health & Safety
Committee and report all recommendations to the Fire Chief
REQU¡RED KNOWLEDGE, SKILL AND ABILITIES:
o Advanced knowledge of modern fire fighting and fire prevention
methodso Advanced knowledge of the municipality and surrounding areas
protected by agreemento Advanced knowledge of the type of buildings in the municipality
o Advanced knowledge of rescue and first aid procedures
o Advanced knowledge of safety procedures, rules and equipmento Must have demonstrated ability to supervise fire fighters, maintain
discipline, have sound judgment, be resourceful and in good physical
condition
EXPERIENCE AND TRAINING :
Recommend at least five (5) years satisfactory experience as an officer and have
received additional training at the Ontario Fire College, regionalfire schools or
educational seminars.
Page22 of 22 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 209 of 299
SCHEDULE "C.3''
MUNICIPALITY OF BAYHAM
Job description
DISTRICT CHIEF
GENERAL STATEMENT OF DUTIES:
The District Chief reports directly to the Deputy Fire Chief and is in charge of fire
fighting and training in a supervisory role under the overall direction of the Fire
Chief.
DISTINGUISHING FEATURES OF THE RANK:
This is supervisory work involving responsibility for performing and directing
work at the strategic or tactical level at an emergency scene or around the fire
station. The work is done in accordance with established policies and requires
the exercise of good judgment in emergency situations. This person is also
responsible to oversee the training and is to maintain discipline within the fire
station ranks. The above work is performed under the direction of the Deputy
Fire Chief and all policy matters are referred to the Deputy Fire Chief. The
District Chief has a high degree of responsibility for the protection of lives and
property and is responsible to ensure allwork is carried out in a safe manner.
EXAMPLES OF WORK:
Responds to all alarms of emergency and assumes command of the
scene until relieved by the Deputy Fire Chief or Fire Chief.
Supervises the fire ground to ensure that the officers and fire fighters
operate in a safe manner consistent with established procedures and
accepted fire fighting methods
Determines causes of fires in conjunction with other officers and
ensures that the necessary forms are completed
Advises the Deputy Fire Chief of any changes in procedures or
methods necessary to maintain or increase the fire fighting efficiency
Advises the Deputy Fire Chief of any repairs necessary to maintain the
vehicles, equipment and stations
Maintains discipline and morale of the volunteers in the fire fighting
ranks
Maintains a performance appraisal system, conducts regular reviews
of all staff and recommends personnel for promotion
Ensures that the station is maintained and kept in good repair
Any other duties as assigned by Deputy Fire Chief or Fire Chief
a
a
Page 23 of 23 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 210 of 299
SCHEDULE "C-3" cont'd
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
. Good knowledge of modern fire fighting and fire prevention methods. Good knowledge of the municipality and surrounding areas protected
by agreement. Good knowledge of the type of buildings in the municipality. Good knowledge of rescue and first aid procedures. Good knowledge of safety procedures, rules and equipmento Must have the ability to supervise fire fighters, maintain discipline, have
sound judgment, be resourceful and in good physical condition
ATTENDANCE:
The District Chief must atten d 70o/o of training sessions and meetings.
EXPERIENCE AND TRAINING :
Recommend at least five (5) years satisfactory experience as an officer and
have received additional training at the Ontario Fire College, regionalfire
schools or educational seminars.
WORKING CONDITIONS:
The District Chief will be expected to respond and work in all types of weather
and less than ideal conditions. He/she could have to enter hazardous
atmospheres and areas and will be expected to work in a safe manner.
Page 24 of 24 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 211 of 299
SGHEDULE. "C4"
MUNICIPALITY OF BAYHAM
Job Description
CAPTAIN
GENERAL STATEMENT OF DUTIES:
The Captain reports to the District Chief and has responsible charge of three
firefighters.
DISTINGUISHING FEATURES OF THE RANK:
This is supervisory work involving responsibility for performing and directing work
at the task level at an emergency scene or around the fire station. The work is
done in accordance with established policies and requires the exercise of good
judgment in emergency situations. The Captain responds to emergency calls
assigned to his/her company, will act as a sector officer and may assume
command until relieved by a senior officer.
EXAMPLES OF WORK:
o Responds to alarms assigned to his/her station. Operates as a sector officer at the task level in the IMS system. Assigns personnel to lay out and connect hose lines and nozzles, turn
water on and otf, direct hose streams, raise ladders, ventilate
buildings, perform salvage, perform rescue operations, stabilize
hazardous materials scenes and any other life and property saving
functions which the station may be involved in, within one's own
capabilities. lnspects the fire scene to prevent re-ignition. Supervises the cleaning, checking and replacement of tools and
equipment after an emergency. Supervises the work of the fire fighters to ensure that it is done safely
and in accordance with established procedures
o lnspects equipment, grounds and station to insure proper order and
conditions. Reports deficiencies to the District Chiefo Maintains disciplineo Trains and drills fire fighterso Provides a record of training activities to the Station Chief. Meets on a regular basis with the Fire Chief, Deputy Chief and Station
Chief to discuss the overall operation of the station. Any other duties as assigned by District Chief
Page 25 of 25 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 212 of 299
SCHEDULE "C4" cont'd
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
o Good knowledge of modern fire fighting and fire prevention
methods. Good knowledge of the municipality and surrounding areas
protected by agreemento Good knowledge of the type of buildings in his/her assigned area
. Good knowledge of rescue and first aid procedures
. Good knowledge of safety procedures, rules and equipmento Must have the ability to supervise fire fighters, maintain discipline,
have sound judgment, be resourceful and in good physical condition
ACCEPTABLE TRAINING:
Must participate in at least 70% of the required annualtraining.
EXPERIENCE AND TRAINING :
Recommend five (5) years satisfactory experience as a fire fighter and have
received additionaltraining at regional fire schools or educational seminars.
WORKING CONDITIONS:
The Captain will be expected to respond and work in all types of weather and
less than ideal conditions. He/she could have to enter hazardous atmospheres
and areas and will be expected to work in a safe manner.
Page 26 of 26 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 213 of 299
SCHEDULE "C.5''
MUNICIPALITY OF BAYHAM
Job Description
FIRE PREVENTION OFFICER
GENERAL STATEMENT OF DUTIES:
The Fire Prevention officer is in charge of the fire prevention division under the
direction of the Deputy Fire Chief and reports to the Fire Chief monthly.
DISTINGUISHING FEATURES OF THE RANK:
The rank holds the responsibility for coordinating and directing the activities of
the fire prevention and education division of the department. This person is also
responsible for providing fire prevention training to other members of the station.
The above work is performed under the direction of the Deputy Fire Chief and all
policy matters are referred to the Deputy Fire Chief. This position has a high
degree of responsibility for the prevention of loss of lives and property in the
municipality.
EXAMPLES OF WORK:
Assists the Fire Ghief to:. Conduct fire prevention inspections of premises
. Enforce fire prevention by-laws in consultation with the Fire Chief. Examine building pfanso Make presentations to the public on fire prevention and education
o Develop and implement an in-service fire prevention inspection
programo Receive, process and follow up reports of fire prevention inspections
conducted by fire fighting companies
Also to perform the following:. Comment on site plans, re-zonings, subdivision agreements and new
buildings as requested. Determine causes of fires in conjunction with other officers and
ensures that the necessary forms are completedo Advise the Deputy Fire Chief of any changes in procedures or methods
necessary to maintain or improve the fire prevention programs of the
departmento Meet regularly with the officers and Fire Chief to assist in developing
and maintaining a progressive and efficient training program
o Any other duties as assigned by the Deputy Fire Chief
Page 27 of 27 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 214 of 299
SCHEDULE "C-5" cont'd
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
. Good knowledge of modern fire fighting and fire prevention methods
o Good knowledge of the municipality and surrounding areas protected
by agreement. Good knowledge of the type of buildings in the municipality
ACCEPTABLE TRAINING:
Must participate in at least 7Oo/o of the required annual training.
EXPERIENCE AND TRAINING :
Recommend having at least five (5) years satisfactory experience as a fire
fighter and have received additional training at the Ontario Fire College,
regional fire schools or educational seminars.
Page 28 of 28 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 215 of 299
SCHEDULE "C.6''
MUNICIPALITY OF BAYHAM
Job Description
TRAINING OFFICER
GENERAL STATEMENT OF DUTIES:
The Training Officer is in charge of the fire training division under the direction of
the Deputy Fire Chief and will report to the Fire Chief on training activities
monthly to ensure quality training is being performed.
DISTINGUISHING FEATURES OF THE RANK:
This rank holds the responsibility for coordinating and directing the activities of
the fire training division and all trainer facilitators in the department. The above
work is performed under the direction of the Deputy Fire Chief and all policy
matters are referred to the Deputy Fire Chief. This position has a high degree of
responsibility for the training of fire department members.
EXAMPLES OF WORK:
o Meets regularly with the officers and Station Chief to assist in
developing and maintaining a progressive and efficient training
programo Develops and implements an in-service fire training program
o Receives, processes and follows up reports of fire training activities
conducted by fire fighting stationso Advises the Deputy Fire Chief of any changes in procedures or
methods necessary to maintain or improve the fire training programs of
the station. Attends all major emergencieso Attends all post-emergency evaluations. lnvolved in all major pre-emergency planning
o Any other duties as assigned by Deputy Fire Chief
REQUIRED KNOWLEDGE, SKILL AND ABILITIES:
o Must have a sound basis in the principles of training and education
o Good knowledge of modern fire fighting and fire prevention methods
. Good knowledge of the municipality and surrounding areas protected
by agreement. Good knowledge of the type of buildings in the municipality
. Good knowledge of rescue and first aid procedures
Page 29 of 29 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 216 of 299
SCHEDULE "C-6" cont'd
. Good knowledge of safety procedures, rules and equipmento Must have the ability to supervise fire fighters, maintain discipline, have
sound judgment, be resourceful and in good physical condition
ACCEPTABLE TRAINING:
Must participate in at least 70o/o of the required annual training.
EXPERIENCE AND TRAINING:
Recommended at least five (5) years satisfactory experience as an officer and
have received additional training at the Ontario Fire College, regional fire schools
or educational seminars.
WORKING CONDITIONS:
The training officer will be expected to respond and work in all types of weather
and less than ideal conditions. He/she could have to enter hazardous
atmospheres and areas and will be expected to work in a safe manner.
Page 30 of 30 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 217 of 299
SCHEDULE ''C.7"
MUNICIPALITY OF BAYHAM
Job Description
FIRE FIGHTER
GENERAL STATEMENT OF DUTIES:
Performs fire fighting duties and other related work as required, Fire Fighters are
to report to their assigned Captain.
DISTINGUISHING FEATURES OF THE RANK:
This ís manual work of a hazardous nature involving the fighting of fires, salvage,
rescue work and some first aid generally under the direct supervision of superior
officers. Regular training and some maintenance work on the fire station and
vehicles are required.
Fire fighters may be required to make decisions and work without supervision
until an officer arrives at the scene.
EXAMPLES OF WORK:
. Responds to fire, rescue, hazardous materials emergencies and other
emergencíes assigned to his/her station. Lays and connects hose lines, nozzles and other related appliances,
turns water on and offo Holds fire hose and directs fire streamso Operates a pressure pump as assignedo Operates elevating devices as assignedo Drives fire apparatus as assignedo Carries, puts up and climbs ladderso Operates rescue equipment. Performs salvage work at fire and emergency scenes using salvage
covers, vacuums, mops, squeegees, etc.. Performs ventilation by making openings in buildings, using exhaust
fans or fog streamso Enters burning or contaminated buildings, structures and other areas
to fight fires and/or perform rescues while wearing required clothing
and safety equipmento Assists in giving first aid to the injured. Assists in cleaning fire fighting equipment upon return to the station
after an emergency call or a practice
Page 31 of 31 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 218 of 299
SCHEDULE "C-7" cont'd
o Attends regular training sessions to practice existing procedures and to
learn and practice new fire fighting and rescue methodso Cleans and maintains areas of the fire station used by the members as
scheduledo Assists with the fire prevention program
o Other duties as assigned by Station Chief
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Mental alertness, mechanical aptitude, ability to get along well with others,
willingness to perform and task assigned, conscientious and dependable, good
physical conditions, holder of a valid Class "D" license complete with "2"
endorsement or able to obtain such license when training is provided.
ACCEPTABLE TRAINING AND PHYSICAL CONDITION:
Must participate in at least 70o/o of the required annual training and must pass a
medical to be provided at the municipality's expense by a physician designated
by the fire department before becoming a member of the fire department and as
required by the Fire Chief.
WORKING CONDITIONS:
The fire fighter will be expected to respond and work in all types of weather and
less than ideal conditions. He/she could have to enter hazardous atmospheres
and areas and will be expected to work in a safe manner.
Page 32 of 32 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 219 of 299
SCHEDULE ..C.8''
MUNICIPALITY OF BAYHAM
Job Description
AUXILIARY FIRE FIGHTER
GENERAL STATEMENT OF DUTIES:
Auxiliary Fire Fighters are to report to the Training Officer. Participation in
regular training sessions and perform non-life threatening duties at emergencies
when summoned as required by the officer in charge.
EXAMPLES OF WORK:
o Responds to fire, rescue, hazardous materials emergencies and other
emergencies assigned to his/her station when required, but does not
work in any hazardous situationso Lays and connects hose lines, nozzles and other related appliances,
turns water on and off. Holds fire hose and directs fire streamso Operates a pressure pump as assigned. Carries, puts up and climbs ladderso Operates rescue equipment. Performs salvage work at fire and emergency scenes using salvage
covers, vacuums, mops, squeegees, etc. when required. Assists in cleaning fire fighting equipment upon return to the station
after an emergency call or a practice
o Attends regular training sessions to practice existing procedures and to
learn and practice new fire fighting and rescue methodso Cleans and maintains areas of the fire station used by the members as
scheduledo Assists with the fire prevention program. Other duties as assigned by Station Chief
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
Mental aleftness, mechanical aptitude, ability to get along well with others,
willingness to perform tasks assigned, conscientious and dependable, good
physical condition and successfully passed the Bayham Fire Department's pre-
employment job related performance test.
Page 33 of 33 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 220 of 299
SCHEDULE "C-8" cont'd
ACCEPTABLE TRAINING AND PHYSICAL CONDITION
Must participate in at least 70% of the required annual training and must pass a
medical to be provided at the municipality's expense by a physician designated
by the fire department before becoming an auxiliary member of the fire
department and as required by the Fire Chief.
WORKING GONDITIONS:
The fire fighter will be expected to respond and work in all types of weather and
less than ideal conditions. He/she could have to enter hazardous atmospheres
and areas and will be expected to work in a safe manner during training
sessions.
SCHEDULE "C.9''
BAYHAM FIRE AND EMERGENCY SERVICES
MISSION STATEMENT
The Bayham Fire and Emergency Service's mission is to provide a range of
progressive programs and compassionate, prompt services designed to protect
the lives and property of all who live, work, and visit our community from the
adverse effects of fires and other emergencies, manmade or natural.
Through training, education and prevention we will strive to be a progressive
emergency service reviewing and keeping current with industry recognized best
practices.
We will accomplish this mission by maintaining a well equipped, highly trained,
and motivated force of volunteer fire fighters and rescue personnel. Not only will
we respond to the emergency needs of the community, we will promote safety
through fire prevention and other public safety education programs.
Page 34 of 34 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 221 of 299
SCHEDULE "D''
TO BY-LAW #2010-xxx
REMUNERATIONS OF FIRE DEPARTMENT MEMBERS
1. FIRE CHIEF
The Fire Chief shall receive an annual salary and benefits as set out in the
Municipal Personnel Policy.
2. D¡STRICT CHIEF
The Deputy Fire Chief and two (2) District Chiefs shall receive an annual
salary as set out by Council.
3. OFFICERS AND FIRE FIGHTERS
The Officers and Fire Fighters of the department, excluding the Fire Chief
and two (2) Station Chiefs, shall receive semi-annual payments for services
performed according to the Bayham Fire Department Point System.
4. DESCRIPTION OF BAYHAM FIRE DEPARTMENT POINT SYSTEM
a) The point system will consist of a point fund that will be established by
council through the annual budget.
b) The total monies of the point system will be divided evenly in two (2), so as
to provide semi-annual payments to eligible members.
c) For each six (6) month pay period, the total amount of poínts used by both
Bayham Fire Stations' members will be divided into the allotted amount,
thereby producing the amount of one point's value. The minimum value of
one point's value shall not be less than ten ($10.00) Dollars or the
maximum value of one point's value shall not be greater than foufteen
($14.00) Dollars. Each individual Fire Fighter's accumulated points, thus
giving his/her amount of pay, will multiply this value.
d) A reserve of any annual salary and wage allocation that may be acquired
by cappíng the upper limit at fourteen ($14.00) Dollars shall be established.
SCHEDULE 'rD" con't
Page 35 of 35 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 222 of 299
e) Descriptions for point allotments:
Fire/Emergency Call- first two hours
- after two hours
Stand-by (1 pt. Min.)
Meetings/Practices - Fire Fighters
- Officers
Special called Meeting or Practice
(Max. 3 pt. Regardless of time)
False Alarm Response
Special services as requested by the Fire Chief
These services are, but not limited to, the following:
1. Air Cylinder refilling
2. Fire inspections
3. Fire cause determination
4. Assistant to the Fire Marshal
Points
4
2 per hour
1 per hour
2
3
3
2
2
Note: Post emergency evaluations are considered to be included in the
Fire/Emergency call.
Stand-by: When there is a need to cover other fire stations during large
emergencies or respond to a station for mutual aid and not all members
are required to attend, the officer in charge will place the remaining
members on stand-by and they will receive stand-by points.
Members of the Fire Department, excluding the Fire Chief shall receive
remuneration for training courses and seminars attended with the approval
of the Fire Chief.
The amount for half-day course or seminar shall be $42.50.
The amount for one full-day course or seminar shall be $85.00.
These amounts include meal allowances. Courses or seminars of longer
duration shall be calculated by using the appropriate amounts shown
above.
Members travelling to courses or seminars shall receive mileage in
accordance with the rate established by council.
Page 36 of 36 APPENDIX A
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 223 of 299
Ministry of Ministère de la
Community Safety and Sécurité communautaire et
Correctional Serv¡ces des Services correctionnels
Offlce of the
Fire Marshal
2284 Nursery Road
Bureau du
commissaire des incendies
2284, chemin Nursery
Midhurst ON LOL 1X0
Midhurst ON LOL 1X0 Tél: (705)725-7258Tel: (705)725-7258 Téléc: (705)725-7259
Fax: (705)725-7259
March 30,2010
Mayor Lynn Acre
Municipality of Bayham
9344 Plank Road, Box 160
Straffordville, ON NOJ 1Y0
Dear Mayor Acre:
Re: Master Fire Plan
..r. :-' f-r i: [ " .i 7,'';'ç$- ã ;j-';'.,. rr-.i
, ¿i L- l. t t'.. : .: i",. i
:-.H:i^i ä i,+'
t _'r:i ¡l :- _ j i!.i.i=ii - r .t-jil
File Reference/Référence: OFM-M- 68717 (Elgin) Bayham
I have taken the opportunity to review the Master Fire Plan for the Municipality of
Bayham as posted on the Municipalwebsite and would like to comment on Section 6
Fire Prevention.
Clause 2(1)(a) of the Fire Protection and Prevention Act, 1997 (FPPA) states that -
Every municipality shall establish a program in the municípality which must include
pubtic education with respect to fire safety and cefta¡n components of fire prevention.
The Office of the Fire Marshal (OFM) has determined the minimum cr¡teria that must be
provided by a municipality in order to be determined to be in compliance w¡th the FPPA:
. a smoke alarm program with home escape planning
. a s¡mplifíed risk assessment
o distribution of fire safety education mater¡als and delivery of public education
programs
c peÍform inspecticns upon request or complaint frorn the public.
ln addition to conducting inspections upon request or complaint, the OFM recommends
that a routine fire safety inspection program be implemented for high risk occupanc¡es
íncluding retirement and nursing homes, group homes, hospitals, schools, multi unit
res¡dential dwellings, and assembly occupancies.
An lnspection Program ¡nvolves inspecting selected properties and taking subsequent
action(s) to achieve an acceptable level of fire safety. ln the community, a program of
this type has the potential to:
. reduce fire occurrence;
Rev: January 2008 FFPS 01 02
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 224 of 299
Name Munícipality of Bayham
Date March 30,2010
Page 2
. improve containment thereby minimizing the impact of a fire;
o provide adequate detection of a fire and warning to occupants;
o providê an adequate means of egress to allow occupants to evacuate without
injury;
o provide and maintain suppression features to limit the damage caused by fire;
o provide adequate fire safety planning; and
. reduce injury, the loss of life and damage to property.
The writer of the Master Fire Plan suggests a "Self lnspection" program as an
Alternative Fire Prevention Program. The concept is taken from the Fire Prevention
Effectiveness Model as detailed in the Comprehensive Fire Safety Effectiveness Model
(available on the Office of the Fire Marshal website at wr¡rw.ofm.oov.on.ca
The Self-Compfiance lnspections program is designed to help owners conduct an
inspection of their properties to assess for compliance and fulfill their responsibilities for
fire safety. This program consists of two parts. The first, a complete and comprehensive
fire safety inspection of the property to ensure that fire safety planning has been
addressed for the property and that the property is in compliance wíth the Ontario Fire
Code. The second, monitors the owner's efforts to maintain the required level of fire
safety by reviewíng information regularly provided by the property owner. This can be
done in conjunction with a modified routine inspection program.
The only way that a self compliance program is of value is for the property to be
inspected and in compliance, before a self inspection program is undertaken.
Addítionally, this type of program should be limited to basic inspections of mercantile
and business and personal services occupancies and should not include the
aforementioned high risk occupancies.
I would be pleased to discuss this further with you, and am available at 519-676-9098.
Southwest Region
Fire Protection Services Team
Office of the Fire Marshal
Cc: Administrator Kyle Kruger
Fire Chief Gord Roesch
Nelly
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 225 of 299
Attention: Bayham Mayor & Council
Re: Comments on Draft Master Fire Plan
Please know that my comments are for your consideration for possible enhancements to
the MFP and are not meant to be critical of the consultant or the municipalþ.
I will start by saying that I have not seen the Terms of Reference for the MFP, so my
comments/suggestions may in fact relate to issues outside of the scope of the plan.
The first issue that I would like to comment on is the Specialty Rescue Team concept.
The developments of the teams rose from obvious need within the department to improve
on the delivery of these services (water rescue, rope rescue & auto extrication) as we
were encountering more complicated rescues. The intent of the teams was to have like
minded individuals from each station train together and take external courses (train the
trainer type) so that they could firstly become more proficient in safely performing these
rescues and secondly to train the remained of the firefighters to a desired level of
competency.
I agree that there are issues with this system but I do believe that it can be altered in some
fashion to make it work. My concern with stopping the program altogether is that the
departments will be less capable to deliver these services. The notion that the
municipality'fire department will be embarrassed by not having enough team members at
any particular emergency is not enough of a reason to discontinue the program. lWhat
would happen when either of the stations do not meet the l0/10 guidelines for a
residential fire, would we stop responding to fires because we were embarrassed?
I would expect to see a recommendation from the consultant on what happens once the
teams are disbanded, does the municipality lower the level of service, or do we train all
firefighters to the required competencies to safely and effectively perform these technical
type rescues. I would anticipate that the required training could not be accomplished
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 226 of 299
under the current meeting schedule which would create the need for additional monthly
training sessions and an increase in the departments training budget.
The second and final issue I would like to comment on is the concept of the "self
inspection program". I like to think that I am fairly knowledgeable about the fire service,
but this concept is new to me and the local OFM Advisor. As per the report, for the
program to work, all the occupancies would have to be inspected and become compliant
with the fire code. In a perfect world this could work, but I do see a few flaws, mostly
how would you get all occupancies in compliance in the first place? Section 6 page 3
states "this approach may well discourage fire departments from taking this new
approach because they don't have the personnel or extensive expertise to begin with".
I believe that it is fair to say that not all businesses will do the voluntary inspections or
may not be truthful about how they report their inspections. The biggest issue here is that
the fire chief does not have enough time to do all the inspections because of the bylaw
enforcement duties. I would encourage you to review the Fire Chiels job description to
see if the bylaw enforcement could be removed. Section 6 page 3 sates "The present
situation with the job description for the fire chief seems to take most of his day up."
The position of Fire Chief for the municipality started as part-time in 1998 at the time of
amalgamation, because of the amount of work to accomplish the position became fuIl
time around200l-2002,thenwhen I left in 2005 the additional work load of bylaw
enforcement was added to the Fire Chiefs job description in addition to Community
Emergency Management Coordinator. In my opinion the job description is overloaded
and diversified, the Chief could accomplish more with respect to fire safety and
emergency management if the bylaw duties were removed.
In closing I would add that in my opinion the MFP does not go far enough , I believe that
it should include a detailed review of the levels of stafhng, training, qualifications of the
firefighters and compare them to the levels of service that have been approved by the
municipal Council. The MFP should also include ahazardrisk assessment of the
municipality with recommendations to council on the potential need and impact of
service level changes. From this comparison recommendations could be brought forward
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 227 of 299
to ensure the firefighters are provided the proper training to perform the services
approved by Council. Again, this may be outside of the Terms of reference for the Master
Fire Plan.
If required,I would be available to further discuss my comments with Mr. Corfield.
Thank you for your consideration of these comments.
Sam Taylor
Home 519-874-4618
V/ork 519-773-4905
Staff Report FD2010-001 regarding Municipality of Bayham's
Master Fire Plan. File: P16
Page 228 of 299
Blank Page I ofl
Lynda Millard
From: Wanda Gillis [wgillis@amtelecom.net]
Sent: Thursday, April 01 ,2010 7:27 AM
To: Gerry Lemay
Cc: Lynda Millard
Subject: Port Burwell Baseball Park Concerns
ari
Good Morning
I am writing this email on behalf of the Port Bur:well Lakers Baseball team.
My husband and I are helping coach the team this year atrd we have some
concerns about the park. We are also woutd like information.
Concerns
1. The Ladies washroom has a large hole in the floor inside in front of
the door.
This is very unsafe and someone can be seriously hurt.
2. The fence around the new play ground equipment is pulled up from the
ground and has sharp piece sticking out that is can be a safety problem.
3. The walk way around the outer bathroom area is not leave and moves
when step on, this too can become a safety concern.
4. There are lights in the park that need replacing
5. The flag pole is bent and a new flag ís needed
6. The players bench on the home team side is in need of replacement.
Information
1. Is there soneone responsible for cleaning the washroom area weekly
during the summer?
2. Is there someone responsible for cutting the grass on the diamond area,
would they like the schedule for the home games?
3. Are we able to use the concession booth to sell pop, coffee, and snacks
(prepackaged onlyf.
Thanks
Any help or information you give us will be greatly appreciated.
'\iløn[ø çiffß
519-874-4209
?
4/20/2010
Correspondence dated April 1, 2010 from Wanda Gillis, on
behalf of the Port Burwell Lakers Baseball team regarding "Port
Page 229 of 299
Page 230 of 299
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0411512010
001647 1255475 oNTAR|O LTD
631443 PRY BARS 0310s12010 I 463.30 008332
ChequeAmount- 463.30
001667 1457199 oNTARTO INC
reimburse credit CREDIT ON TA"\ ACCOUNT 0411212010 I 5,413.00 008333
Cheque Amount - 5,413.00
000009 843002 oNTARlo lNc
1076 HAULING GRA\ÆL
03t31.2010 I 191.84 008338
Cheque Amount -'t91.84
o4lo1l20'lo I 421.58 008339
o4lo1l20'to I 38.33 008339
Cheque Amount -
Cheque Amount- '1,10'1.93
OO15I1 ABEX AFFILIATED BROKERS EXCHGE
217881 INSURANCE 0ø'10812010 I 4,917.24 008335
Cheque Amount - 4.917.24
OOOO39 AIRPAK SAFEW TRAINING
025022 COURSE o4to5t2010 I 89.25 008336
Cheque Amount - 89.25
OOOO52 AMTELECOM COMMUNICATIONS
þr 0060257907 INTERNET - OFFICE O4lO1l201O I 85.00 008337
Apr 0060341982 INTERNET - EDISON MUSEUM O4l0'll2O1O I 48.25 008337
Apr 0060408229 INTERNET - MARINE MUSEUM 0410112010 I 48.25 008337
þr 0060493387 INTERNET - GARAGE 041012010 I 28.30 008337
Apr 5198665521 MONTHLY TELEPHONE O4lO1l2O'tO I 1,460.68 008337
Cheque Amount - 1,670.48
OOOO75 AYLMEREXPRESS
0000152631 FIRE PI-AN, ZONING
OOOO91 BARRYR.CARD
212013-32 LEGALSERVICES
21201+32 LEGALSERVICES
OOO154 CANADIAN KOOLWATER
459.91
0411a2010 I 1,101.93 008334
0310212010 I 68.00 008340
03t16t2010 I 28.00 008340
03t1512010 I 24.00 008340
Cheque Amount -120.00
0311512010 I 933.95 00834',1
o3t3012010 I 89.78 008341
0411512010 3:30PM
000156 CANADIAN PIPE & PUMP SUPPLY LTD
2-2347
2-2416
2-2463
T423570
T423696
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES
CARTRIDGES
PIPE
Cheque Amount - 1,023.73
Page 1
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 231 of 299
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0411512010
0411512010 3:30PM
OOO175 CEDAR SIGNS
17869 POSTS 0410112010 I 1.40'1.70 0083r'.2
Cheque Amount - 1,401.70
OOOIOO CORPORATE EXPRESS
24865357 PAPER, F|LE FOLDERS, BTNDTNGS 04t13t2010 I 61.82 008343
ChequeAmount- 61.82
OOO212 COUNTY OF ELGIN
donation CHARITY GOLF TOURNAMENT Ml01l2O1O I 75.00 008344
Cheque Amount - 75.00
OO1432 CULLIGAN
D1033350515 UNITRENTAL o4l0'1120'lo I 52.40 008345
Cheque Amount - 52.40
OOO299 ELGIN PURE WATER
00001s6424 QUARTZSLEEVES, L MPS 03/30/2010 I 961.63 008346
Cheque Amount - 96'1.63
OOO3OO ELGIN ROAD SUPERVISORS
safety rodeo SAFETY TRUCK RODEO O4|1A2O1O I 200.00 008347
Cheque Amount - 200.00
001565 EMCO CORPORATTON
540236&00 GASKET
OOO322 EVANS UTILIry
0000136115 PARTS
04t06t2010 I 1,042.99 008348
03t30t2010 I 7,585.24 008349
Cheque Amount - 7,585.24
OOO334 FASTENALCANADA
oNTrs33s24 RUBBER STRAPS, GLO\ÆS 0410112010 I 20.01 008350
Cheque Amount - 2O.O'l
001270 GORD ROESCH
reimburse UNIFORM 0411312010 I 145.77 008351
Cheque Amount - 145.77
OO1O27 GREEN LEAAG CENTER INC
0000101702 CLAMPS 03119120'10 I 65.08 008352
Cheque Amount - 65.08
OOO427 HYDRO ONE NEÍWORKS INC
Apr 06571-44066 UTILITIES - METER CHAMBER 0410612010 I 85.32 008353
Apr 25240-95021 UTILITIES - RTCHMOND RD PUMP 0313112010 I 142.82 008353
Apr 35795-43000 UTILITIES - PUMP#6 0410712010 I 573.32 008353
Cheque Amount - '|.,042.99
Page 2
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 232 of 299
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0411512010
04t06t2010
o4t07t2010
03t31t2010
0313112010
0313112010
03t31t2010
o3t31t2î'lO
0313112010
0313112010
0313112010
0313112010
0313112010
0313112010
03t31t2010
03t3112010
0313112010
03t31t2010
0411512010 3:30PM
Apr 6276G43000
þr6277È2Q225
MarOllS'l -23005
Mar12650 - 91004
Marl8850 - 12458
Mar18971 -440,27
Marl897l - 52001
Mar25250 - 12302
Mar28799 - 40004
Mar34853 - 01007
Mar43850 - 12451
Mar50250 - 12458
Mar56450 - 12330
Mar7525O-12272
Mar8777O-20f)12
Mar93850 - 12278
Mar93970 -20U2
oo0217 IBIGROUP
225865
UTILITIES - E.C.C.
UTILITIES - VIENNA MEM PARK
UTILITIES - INTERP CENTRE
UTILITIES - PUMP#8
UTILITIES - PB LIBR/qRY
UTILITIES - METER CHAMBER
UTILITIES . BOOSTER PUMP
UTILITIES - PB OPP BLDG
UTILITIES - PUMP#1
UTILITIES . BEACH WASHROOMS
UTILITIES - PB CENTEN PARK
UTILITIES . MARINE MUSEUM
UTILITIES. BOAT LAUNCH
UTILITIES - LIGHTHOUSE
UTILITIES - EDISON MUSEUM
UTILITIES. PB FIREHALL
UTILITIES - V.C.C.
104.66 008353
87.58 008353
51.69 008353
125.39 008353
129.76 008353
37.74 008353
92.06 008353
37.74 008353
260.35 008353
2.55 008353
75.27 008353
95.35 008353
43.83 008353
48.7s 008353
73.37 008353
162.32 008353
73r.89 008353
I
I
I
I
I
I
I
I
I
¡
I
I
I
I
I
I
I
OOO51O KLASSEN AUTO PARTS
149746
1-49843
149893
149924
l-50018
't-50435
r-50521
1-50542
1-50829
1-51085
1-51374
1-51393
1-51437
't-5'1440
1-51491
OOO513 KOOLEN ELECTRIC
1 5587
Cheque Amount -
0312612010 ICONSULTING FEES
DRILL BIT
DIELECTRIC GREASE
TOVVELS
DUSTMASK
BRUSHES
FILTERS, SPRING
BALL BEARINGS, CLUTCH
GLOVES
FILTERS
ROCKER
PUNCH SET
RIGHT STUFF
olL
otL
BALL BEARING
Cheque Amount -3,044.69
1.91 008355
14.31 008355
34.80 008355
12.37 00835s
46.94 00835s
æ.43 0083s5
33.17 008355
20.07 008355
55.tr 008355
12.25 008355
35.00 008355
23.67 008355
10.12 008355
20.23 008355
16.08 008355
0310312010
o3t0/.t2010
0310512010
0310512010
0310812010
03t12t2010
03115120'10
0311512010
03t1812010
o3t22t2010
0312512010
03t2512010
0312512010
0312512010
03t26t2010
2,961.76
3,0,f4.69 008354
008356
Cheque Amount -400.99
19s.30SERVICE CALL 04t0512010 I
Page
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 233 of 299
2009.11.27 6.3 9050
OOO235 LIPPERT & \A/RIGHT FUELS LTD.
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0411512010
Cheque Amount -
04Í1512010 3:30PM
101574
I 01 575
103036
103037
103038
99531
99532
99533
001316 LONDON EMPLOYEE
JAN678505
Jun678509
M4R678505
sEP678505
DIESEL DYED ULSD
REG GAS
REG GAS
DIESEL DYED ULSD
ULS DIESEL
REG GAS
ULS DIESEL
DIESEL DYED ULSD
JAN/FEB/MAR'09
JULY/AUG/SEPT '09
APFYMAY/JUN'09
ocT/Nov/DEc'08
o3t16t2010
o3116120'10
03t24t2010
o3t2412010
03t24t2010
0310512010
03tost2010
o3tost2010
't95.30
574.36 008357
1,666.71 008357
950.13 008357
398.65 008357
1,488.29 008357
1,259.U 008357
1,733.98 008357
701.72 008357
Cheque Amount -8,773.48
307.13 008358
307.13 008358
307.13 008358
307.13 008358
01101120'to
01t01t2010
01t0112010
011o112010
000614 MOBIL STRIPING & SWEEPING LTD
30057 POWER SWEEPING
000647 NORFOLK DISPOSAL SERVICES
131295 GARBAGE DISPOSAL
000679 OXFORD SAND & GRAVEL LTD
tN00108343 GABION STONE
IN108379 GABION STONE
Cheque Amount -
o4t05t2010 I
1,228.52
14,730.71 008359
008360
008363
Cheque Amount -
03131120'to I
14,730.71
36,065.76
Cheque Amount -36,065.76
220.58 008361
866.57 008361
o4t0712010
04t08t2010
000685 PATWATTERS
licence application
licence renewal
001378 PKSNACKS
421
LICENCE APPLICATION
LICENCE RENEWAL
Cheque Amount -1,087.15
10.00 008362
75.00 008362
o4t09t2010
0410912010
Cheque Amount -
o4t13t2010 I
85.00
107.40EDISON FEST
OOOTIO PORTBURWELLHOME HARDWARE
7638 PADLOCK
7644 GARBAGE BAGS
7654 WATER HEATER- PB LIBRARY
Cheque Amount -107.40
15.81 008364
28.24 008364
271.19 008364
o310312010
0310912010
0311312010
Page
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 234 of 299
lnvoice Cheque Cheque
Date Type Amount Number
2009.11.27 6.3 9050
7662
7667
7672
7697
7704
7707
OOO737 RAMONAPEIDL
237376
237377
237378
000806 SGSCANADAtNC
1 03961 70
10396172
10396't73
1 041 391 8
348703
348766
348771
348850
349012
34901 8
349072
DRILL BIT
PADLOCK
HINGES
PAINT
LIGHTS
SEALINGTAPE
MARCH'IO CLEANING
MARCH '10 CLEANING. V.C.C.
MARCH'10 CLEANING. S.C.C.
I.AB FEES
LAB FEES
I.AB FEES
LAB FEES
CHLORINE
CHLORINE
BIG "O" CONNECTORS
CHAIN, STEEL WOOL SCREWS
HOSE
BRUSHES
PAINT
POSTS
BATTERY
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0411512010
03t17t2010
o3t't8t2010
0312312010
0313012010
0313112010
03t31t2010
Cheque Amount -
04115120'10 3:30PM
13.55 008364
11.29 008364
17.81 008364
6.26 008364
22.58 008364
1.57 008364
0313112010
0313112010
0313112010
388.30
940.00
656.50
1,080.00
008365
008365
008365
008367
I
I
I
Cheque Amount -2,676.50
3'17.10 008366
195.30 008366
100.80 008366
271.95 008366
0110112010
0110112010
0110112010
0312612010
I
I
I
I
Cheque Amount -
000863 SUZANNA DIELEMAN
payroll JANUARY PAYROLL OVERSIGHT 04l1U2O'lO I
Cheque Amount -
00r4't8 TELUS
01 6242498019123/,901 4 MOBTLE H tGH SPEED
0162424980't9/6366069 CELL PHONE - B KNTFTON
01 62424980't9/6780758 MOBTLE H tGH SPEED
0'16242498019167817 43 MOBTLE HtGH SPEED
Cheque Amount -
OOO93O TSC STORES L.P.
1 81 01 9870
18'1028905
Cheque Amount -
OOO953 VIENNAHOME CENTERLTD
885.1 5
50.00
04105120't0 I
0410512010 I
0/.t0st2010 I
0410512010 I
50.00
41.76 008368
68.6't 008368
41.76 008368
41.76 008368
0310312010
0311812010
193.89
22.59 008369
22.59 008369
03t03t2010
0310412010
0310512010
03/08/2010
0311212010
0311212010
0311512010
45.18
16.48 008370
5.'t0 008370
32.76 008370
6.77 008370
42.93 008370
97.98 008370
9.36 008370
Page
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 235 of 299
2009j1.27 6.3 9050
349252
349373
349400
349425
349453
POSTS
PAINT
POSTS
LIQUID PLUMBER
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 04/,152010
0411512010 3:30PM
o3t19t2010 I 170.67 008370
0312u2010 I 119.51 008370
ChequeAmount- 583.26
OOO957 VOTH SALES&SERVICE LTD
0000182344 PLUGS AND PINS O3lMl2010 I 33.90 008371
0000182400 ct-AMP o3l16no10 I 33.89 008371
0000't82496 REPI-ACE SEAL ON STEERING BO 03t2912010 I 911.41 008371
0000182529 AIR LEAK 0313112010 I 354.87 008371
0000182534 ANNUAL SAFEW 0313112010 I ',1,103.69 008371
0000182539 MUFFLER HANGER, EXHAUST 03t31t2010 I 2,U4-82 008371
Cheque Amount - 5,082.58
001015 vvEAo
symposium ANNUAL TECHNICAL SYMPOSIUM O4l13l2O1O I 682.50 008372
ChequeAmount- 682.50
000966 WEBER'S VIELDING & MFG
14172 GRATES FOR CATCH BASTNS 0410812010 I 340.81 008373
Cheque Amount- 340.81
001246 WELLINGTON GAS & CONVENIENCE
gas - fire dept FIRE DEPT FUEL
Cheque Amount - 608.36
OOO982 WLTSIE TRUCK BODIES LTD
22844 STEEL CHECKERPLATE 0410712010 I 160.25 008375
Cheque Amount- 160.25
Cheque Run Total - 107,439.86
GARBAGE BAGS, GLASS, BRUSHE 0312312010 I 26.39 008370
0312412010 I 49.90 008370
0312412010 I 5.41 008370
0411312010 r 608.36 008374
lnvoice Cheque Cheque
Date Type Amount :Number
Page 6
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 236 of 299
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - O4l22l2O'10
0412212010 l1:334M
lnvoice Cheque Cheque
Date Type Amount Number
000009 843002 oNTARro rNc
1079 HAULING GRAVEL
OOOO23 AAROCAGGREGATES LTD
JO6O9O9 GRAVEL
04t1512010 I 2,177.52 008376
Cheque Amount - 2,177.52
o4t14t2010 I 1,273.42 008377
Cheque Amount - 1,273.42
OOOO3I ADTSECURITYSERVICES CANADA
42152235 ANNUAL SERVICE CHARGE 0411912010 I 219.45 008378
Cheque Arnount - 219.45
001136 ANNEVANHOUCKE
009 couRT oF REV|STON ATTENDANC O4t01t2010 I 77.60 008379
Cheque Amount - 77.60
000146 CANADA I.AW BOOK INC
010277 oNTAR|O MUNTCTPAL LEGTSLA 0411312010 I 239.83 008380
Cheque Amount- 239.83
OOO154 CANADIAN KOOL WATER
2-2417 WATER BOTTLES - S.C.C. 0311612010 I 8.00 008381
2-2509 WATER BOTTLES 0410612010 I 14.00 008381
Cheque Amount - 22.00
000218 cuPE LOCAL35
Mardr'10 remit UNION DUES 0411912010 I 380.22 008382
Cheque Amount - 380.22
000262 DONNAMCCORD
reimburse CONTACT LENSES o3t26t2010 I 84.00 008383
Cheque Amount - 84.00
OO1110 DOUGANDERSON
T.J Mahoney course ROADS SCHOOL - EXPENSES Ul19l2O10 I 660.00 008384
Cheque Amount- 660.00
OOO339 FIRESERVICE MANAGEMENT LTD
420294 SUIT CLEANING
000367 GENERALCHEMICAL
90318647 ALUM SULFATE
04t16t2010 I 97.88 008385
Cheque Amount -97.88
o4t08t2010 I 562.68 008386
ChequeAmount- 562.68
OOO427 HYDRO ONE NETWORKS INC
Apr 00240-14793 UTILITIES - GARAGE O4lOBl2O10 I 486.90 008387
Apr 06460-08880 UTILITIES - STRAF LIBRARY 0411212010 I 185.86 008387
Page 1
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 237 of 299
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412212010
þr 12660-62007 UTILITIES - MED BLDG
Apr 1577348016 UTILITIES - PUMP#S
Apr 25260-09578 UTILITIES - OFFICE
þr 53993-93004 UTILITIES - PUMPPI
Apr 68860{8015 UTILITIES - STRAF FIREHALL O4|1A2O10 I 2æ.89 008387
Apr 73394-81003 UTILITIES - PUMP#3
Apr86590€7008 UTILITIES-PUMP#2
Apr 87640-15034 UTILITIES - S.C.C.
OOO518 KWIKKOPYPRINTING
o4t12t2010 I 79.17 008387
04t12t2010 I 372.67 008387
0411a2010 I 395.36 008387
04t13t2010 I 50.65 008387
04t13t2010 I 66.56 008387
0411212010 I 236.23 008387
04na2010 I 1,407.22 008387
0412212010 l1:334M
Cheque Amourit - 3,535.51
25286 BUSINESSCARDS o4t16t2010 I 147.74 008388
Cheque Amount - 147.74
OO1OO4 LES DISTRIBUTEURS R. NICHOLLS
0399752 UNTFORMS O4115120'tO I 897.06 008389
GhequeAmount- 897.06
OOO542 LIFE SUPPORT SERVICES
1G.032 RECERTTFTCATTON tN S-AED &CPt 04t12t20'tÙ t 78.75 008390
Cheque Amount - 78.75
000569 M&LSUPPLY
OOOO1172OO BROOM, GEAR BAG O4l14l2O1O I 36,1.37 008391
Cheque Amount - 3il.37
001668 MARION ROGERS
reimburse SOLEMNIZATION TRAINING Mh9PO1O I 189.00 008392
Cheque Amount - 189.00
000621 MUNICIPALWORLD INC
rN00078624 MUNTCTPAL ELECTION l-AW 0411312010 I 90.06 008393
Cheque Amount - 90.06
000627 MURRAYS HEATING &AIR
4719 INSTALL SWTCH ON HEATER 0411212010 I 91.05 008394
Cheque Amount - 91.05
000657 OMEGACONTRACTORS
4570944 WATER RENEWAL PROGRAM O4t05t2010 I 75,916.77 008395
46409-01 VTENNA WATER RENEWAL 0410512010 I 169,917.39 008395
Cheque Amount - 245,834.16
000662 oNTARTO ASSOCTATTON OF
44984 FTREFIGHTER CHECKLIST 0412012010 I 71.40 008396
000679 OXFORD SAND &GRAVEL LTD
Cheque Amount -71.40
Page 2
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 238 of 299
2009j1.27 6.3 9050
tN00108536 PREMIUMCOLDMX COARSE
OOI¿I83 PARTSMASTER CANADA
50033625 HOOK, SOCKETS
OOO743 RBCROYALBANK
4pr45160500009541 19 AMCTO CONFERENCE
4pr45160s0000954168 SUPPLIES
000660 RELIANCE HOME COMFORT
00663103047210184pr UNIT RENTAL - E.C.C.
OOO829 SPECTRUM COMMUNICATIONS LTD
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0412212010
o4t1st2010 I
Cheque Amount -
Mr12t2010 I
Cheque Amount -
04101120'lo
0410612010
Cheque Amount -
0/.t12t2010 I
Cheque Amount -
ANSWERING SERVICE 0411512010 I
Cheque Amount -
ROADS SCHOOL - EXPENSES 0411912010 I
Cheque Amount -
0412212010 11:334M
1,473.24 008397
1,473.24
f 98.45 008398
198.45
408.05 008399
174.99 008399
583.04
28.88 008400
28.88
u.70 00840'l
u.70
660.00 008402
660.00
329.14 008403
0000602390
001599 STEVEADAMS
T.J. Mahoney course
OOO857 STRONGCO EQUIPMENT
032651 SLIDING SLEEVE
001418 TELUS
015894762021
0411912010 I
015894762021'
DOLLAR POOL SAVINGS
OTHER CHARGES
O 1 58947 62021 I2OO587 6 CELL PHONE . P GROENEVELD
015894762021/6171156 CELL PHONE - G LEMAY
01585476202116171294 CELL PHONE - C JOHNSTON
015894762021/6197656 CELL PHONE - A SWANCE
015894762021/6365709 CELL PHONE. PB FIRE DEPT
015894762021/6365787 CELL PHONE - ROADS DEPT 1
015894762021/6366178 CELL PHONE - STRAF FIRE DEPT
015894762021/6366198 CELL PHONE. E BRADFIELD
015894762021/6366368 CELL PHONE - E ROLOSON
01589476202't/6369464 CELL PHONE - K KRUGER
015894762021/6689955 CELL PHONE - B BUTLER
o15894762021t9021249 CELL PHONE - ROADS DEPT 2
Cheque Amount -329.14
-214.76 008404
11.91 008404
50.68 008404
41.75 008404
30.80 008404
49.66 008404
M.86 008404
44.86 008404
44.86 008404
232.76 008404
152.27 008404
61.13 008404
56.M 008404
44.86 008404
0312712010
03127120'10
0312712010
0312712010
0312712010
0312712010
0312712010
03t2712010
03t2712010
0312712010
03t2712010
0312712010
0312712010
0312712010
c
I
I
I
I
I
I
I
I
I
I
I
I
I
OO157,I TO\¡/N.I OF TILLSONBURG
Cheque Amount -652.08
Page
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 239 of 299
2009.11.27 6.3 9050
944 PRIMER SEIZED
OOO935 UNION GAS LIMITED
Neß-2106 19G9754 UT|LTT|ES - E.C.C.
Nr273-2106 2434725 UTtLtTtES - PUMP#I
MUNÍCIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412212010
0412212010 l1:334M
o4ßa2010 I 140.80 008405
ChequeAmount- 140.80
0411a2010 I 235.81 008406
0411a201o I 20.59 008406
Cheque Amount - 256.40
000966 WEBER'S WELDING & MFG
14',t97 STRATGHTEN PLATE 0411512010 I 6.78 008407
ChequeArnount- 6.78
000986 WORKPI.ACE SAFETY & INSURANCE
1625314 Mar'10 MARCH REMIT 0311312010 I 1,699.82 008408
Gheque Amount - 1,699.82
Cheque Run Total - 263,207.03
Page 4
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 240 of 299
200s.11.27 6.3 sO50 MUN|C|PAL|TY OF BAYHAM 0412212010 l:19PM
Accounts Payable
Royal Bank
Cheque Register - 0412212010
000658 oMERS
004'100 Madl0 MARCH'1o REMIT 03131120'10 I 10,426.48 008409
Cheque Amount - 10,426.48
Cheque Run Total - '10,426.48
Page 1
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 241 of 299
2@9.11.27 6.3 90s0 MUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 0l1730 Report Date: 04112212010
0412212010 1:25PM
AccounG Payable Voided Cheque
FiscalYear: 20f 0
Posted BY: SANDRA
Posting Pd.: ¡[ Posting Date: 0412212010
01{10G.1030 General bank
01{10G1950 Accounts Pa¡able Trade
CDIST inconect registration fee
CDIST inconect registration fee
Void Chq:8264
WEAO
Void Chq:8264
VIEAO
Total Debits
Total Credits
Net Posting
1,548.75
-1.548.75
1,W.75
-1.548.75
0.00
Page
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 242 of 299
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 243 of 299
Cheque. Cheque
Amount' Number
2009.1',t.27 6.3 9050
OOOO23 AAROCAGGREGATES LTD
JO61OI4 GRA\ÆL
OOOO8I AYLMER TIRE
0000063841 TRAILERTIRE
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412912010
o4l29l2Ù1Ù 10:124M
0411312010 I 28.96 008412
Cheque Amount - 28.96
001471 BLUEWAVE ENERGY
4092937g279967 olL DRUMS 0412212010 I 758.29 008413
40923373280899 SHELL DRUM DEPOSIT 0412212010 C -157.50 008413
Cheque Amount - 600.79
OOO14O CADMAN POWER EQUIPMENT
44094 RINGS. PI-ATES 0412012010 I 164.14 008414
Cheque Amount - 164.54
001294 CANADTAN RED CROSS SOCIETY
1N026299 EMERGENCY FIRST AID 0411512010 I 510.00 008415
Cheque Amount -5'10.00
000160 CANON CANADAINC.
6444007 METER BILLING c/.t14t2010 I 708.06 008416
Cheque Amount - 708.06
000167 CARSVVELL
4630880 POCKET ONT OH&S o4t20t2010 I 53.02 008417
Cheque Amount -53.02
00017í cBsc CAP|TAL tNc
3242748 COPIERRENTAL
001521 CLÁ|MSPRO lNC.
3382G100545 CIáIM-TEMERSON
0411012010 I 1,294.98 008418
04t29t2010 I 1,050.00 008r'.22
0412112010 I 2.236.92 00u11
Cheque Amount - 2,236.92
Cheque Amount - 1,294.98
o4t01t2010 I 460.00 008419
Cheque Amount - 460.00
OOO1OO CORPORATE EXPRESS
24949292 RUBBER BANDS, PENS, B|ND|NGS O4t26t2010 I 98.97 008420
24949457 ENVETOPES 0412612010 I 54.94 008420
Cheque Amount- 153.91
000260 DON HORTON
296452 PLUMBING - V.C.C. & GARAGE 0412712010 I 504.16 008421
Cheque Amount -504.16
00000'l DPoc
013 POSTAGE
Page 1
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 244 of 299
2009j1.27 6.3 9050
199034
199129
199202
199231
199248
199449
WASHER FLUID
I¡/RENCHES
GLOVES
HAMMERS
VINYL DECALS
REPAIR. PARTS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412912010
0412912010 10:12AM
Cheque Amount - 1,050.00
000276 E.S. HUBBELL & SONS LIMITED
7530 CUL\ÆRT PIPE 0/,11512010 I 1,934.81 008r'.23
Cheque Amount- 1,934.81
OOO283 ED MATTHEWS CARPENTRY
247712 REPAIRS AT PB BALL PARK 04123120'10 I 360.09 008424
Cheque Amount- 360.09
OOO294 ELGIN COUNTY MUNICIPAL
1-20',t0 MEMBERSHIP DUES 0412712010 I 260.00 008/.25
ChequeAmount- 260.00
OOO334 FASTENALCANADA
oNTrs33747 SUPPLIES 0410912010 I 1s.40 008426
Cheque Amount - 15.40
OOO357 G& K SERVICES CANADA INC
1518541237 SHOP TOWELS, FLOOR MATS 0411512010 I 178.94 008/'27
Cheque Amount - 178.94
OO127O GORD ROESCH
Training OAFC ANNUAL MTG & TRAINING 0412312010 I 1,441.55 008428
Cheque Amount - 1,441.55
OOO991 HORVATH AUTO PARTS
03t2312010 I 51.42 008r'.29
0312512010 I 51.70 008429
o3t29t2010 I 33.88 008r'.29
03t3012010 I 82.26 008429
0313012010 I 42.38 008429
0410712010 I 28.25 008429
Cheque Amount- 289.89
OOO427 HYDRO ONE NETWORKS INC
þr 25390-07266 UTILITIES - Vf ENNA STL O4l1gl2O1O I 563.79 008430
4pr25390-55002 UTILITIES - HWY 19 PB 0411912010 I 1,661.54 008430
Apr 50221-05009 UTILITIES - TREATMENT PLANT 0411912010 I 4,135.60 008430
Apr 6239È22001 UTILITIES - STRAF STL 04119120'tO I '1,045.46 008430
þr 62790-07266 UTILITIES - RICHMOND STL 0411912010 I 186.68 008430
Apr 8'1590-07297 UTILITIES - EDEN STL 0411912010 I 557.13 008430
Apr 87790-07295 UTILITIES - CORINTH STL 0411912010 I 233.98 008430
Cheque Amount - 8,384.18
000446 JACKIE BOOTLE
Aprl5'-May15"l0 MANAGER FEES, LD CALLS, POSI 0412812010 I 801.57 00843'l
Page 2
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 245 of 299
2009.11.27 6.3 9050
OOO572 MANULIFE FINANCIAL
100673620 MAYIo REMIT
100673766 MAY'10 REMIT
000633 NATURAL RESOURCE GAS LIMITED
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412912010
Cheque Arnount -
04t16t2010
0/.t',t6t2010
Cheque Amount -
0412912010 l0:124M
00u32
008r'32
80'1.57
5,424.23
4,108.94
AprE1237841
Þpr81421241
Apr82238041
Apr E24200{1
þr8454O741
Apr E4540901
Apr E4541G01
Apr E5160G01
Apr Fl929GO1
Apr F2060G01
Apr F2686441
Apr G0621041
Apr G06305-01
Apr G06307{1
Apr G1570G01
Apr G4040741
000694 PAULGROENEVELD
service award
UTILITIES - FIREHALL
UTILITIES - MED BLDG
UTILITIES - PUMP#s
uTtLtTtEs - s.c.c.
UTILITIES. OFFICE
UTILITIES- PUMP#2
UTILITIES - LIBRARY
UTILITIES - GARAGE
UTILITIES - EDISON MUSEUM
uTtLtTtEs - v.c.c.
UTILITIES. PUMP#6
UTILITIES - PB LIBRARY
UTILITIES - MARINE MUSEUM
UTILITIES. PB FIREHALL
UTILITIES. PB OPP OFFICE
UTILITIES - PB WORKS GARAGE
9,533.17
473.77 008433
143.38 008433
14.33 008433
330.84 008433
216.22 008433
13.57 008433
29.67 008433
526.76 008433
227.59 008433
47.30 008433
13.57 008433
75.80 008433
218.06 008433
u8.22 008433
12.08 008433
12-08 008433
0412012010
0412012010
04t20t201o
04t20t2010
04t20t2010
04t20t20'to
0412012010
0412012010
04t2112010
o4t21t20'to
0/'12',112010
0ø,12112010
0/.t2112010
0412112010
04t21t2010
0/.t2112010
OOO727 PUROI-ATOR COURIER LTD
408269802
001574 R-SAFEW
RS-12306
Cheque Amount -
REIMBURSE SERVICE AWARD O4I28I2O1O I
Cheque Amount -
COURIER SERVICE 04t1612010 I
Cheque Amount -
EYEWASH SOLUTION, WHEELS O4I19I2O1O I
Cheque Amount -
0313112010 I
Cheque Amount -
03t3112010 I
150.00
2,703.24
150.00 008434
008435
008436
008r'37
008438
23.54
23.54
95.52
OOO77O RODGER MARTIN
#3 Mar'10 MARCH'10 K-9 CONTROL
OOO832 SPRIETASSOCIATES
21OO74 STAGE ALTERATIONS S.C.C.
95.52
1,470.00
1,470.00
847.04
Cheque Amount -847.04
Page
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 246 of 299
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412912010
001434 STANTEC CONSULTING LTD.
456247 RTCHMOND COMMUNTTYWATER 0411412010 I
OOO874 TEAM TRUCKCENTRES
Cheque Amount -
ut20t2010 IBRAKEVAL\Æ RECALL
Cheque Amount -
000966 WEBER'S WELDING & MFG
14244 REPLCE SHAFTS FOR SNOWPLO\ O4I2A2O1O 1
Cheque Amount -
Cheque Run Total -
0412912010 10:l2AM
008439
388.41
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 247 of 299
2009.11.27 6.3 9050
W0742 RBC LIFE INSURANCE COMPANY
21842Mardf10 MARCH "I0 REMIT
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - O4l29l2O1O
04t29t2010 I
Cheque Amount-
Cheque Run Total -
0412912010 11:114M
00u42
63.43
l
I
Cheque Register being Cheque #8332 to Cheque #8442 inclusive,
except Cheque #8264 totaling $420,125.97 and Payroll
Page 248 of 299
A
PAYROLL
DAILY
c0lt
CANADA
ECHNOL OGIES
PORT
DP
T
RUN: APR 20 zOLo N0: A
PAGE: lIl5
GST REG: 1000574I3 RT000q
COìIPANY PAGE: 3
DEBIT DATE: APR 21, 2010
DATE OF PAY: APR 25' 2010
UPDATE RE
PANY TOTALSsORW I'IUNICIPALITY OF BAYHAI{
TOT PACKETS - 2
CURRENT
FEDL TAX 8,42L.59
NR TAX
PROV TAX
EI CoNT L,AA7 .52
QPIP
cAN PEN 4,54t.t4
QC PEN
QC ltsF
0N EHT 981 .40
I{B HET
NL HAPSET
TOT STATS 15,83 I .65
CHEqUES
DEPoSITS 37 ,436.02
US DEPS
DED DEPS
TOT NPAY 37 ,436.02
RRSP
RTI
ADJUST-DR ADJUST-CR CURRENT TOTAL
8,42L.59
I ,887.52
4,54L.L4
98I .40
15,E51.65
37 ,436.02
37 ,436.02
53 ,267 .67
Ir4,tt
5.7L
53,387 .49
OF SERVICE CHARGES
YTD ADJUST
I TEl{
PAYROLL RUNS
YTD TOTAL
66,355.84
L4 ,L52.54
34,382 -32
7 ,435 .87
L22,326.6L
266 , L37 .00
50.00
266,LA7 .OO
388,5I5.6r
1,240.a4
62.05
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
53 ,267 .67
r14.1t
5.7L
55,387.49
FEDL TAX
NR TAX.
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
I{B HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
ANALYS I S
ITE}I
HOURLY WORKPAYS
COURIER FEE
rt4.r1
UNITS CHARGE
It !7.49
I 12.00
589,816.50 GRAND T0T
UNITS CHARGE
L 46.00
ITEII UNITS CHARGE
SALARIED WORKPAYS 20 3I .80
PAY ADVICE FOLD 51 6.A2
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS 53'387.49 DEBIT INFoRIIATION: 005 05I02 t0II923
C
h
e
q
u
e
R
e
g
i
s
t
e
r
b
e
i
n
g
C
h
e
q
u
e
#
8
3
3
2
t
o
C
h
e
q
u
e
#
8
4
4
2
i
n
c
l
u
s
i
v
e
,
e
x
c
e
p
t
C
h
e
q
u
e
#
8
2
6
4
t
o
t
a
l
i
n
g
$
4
2
0
,
1
2
5
.
9
7
a
n
d
P
a
y
r
o
l
l
P
a
g
e
2
4
9
o
f
2
9
9
Page 250 of 299
Apr,21, 2010 9:314M County of Elein No, 5239 P, 2/2
Atb
ElgrnCounty
April20, 2010 Via Fax
TO: All Gouncils of Municipalities in the County of Elgin
Dear Council:
County and municipalstaff have been meeting to discuss reimbursement rates, activìties
and processes.in regard to the development of a new Maintenance Agreement for
county roads.
The new agreement is to be implemented January 1,2011.
At its April 13, 2010 meeting, Elgin Gounty Councilapproved a recommendation from its
engineering department that two municipaltreasurers and two municipal road
supervisors, from four different municÍpalities, along with county staff and the county
sol¡c¡tor, review the Road Maintenance Agreement; and, that county staff report back to
Elgin County Gouncil,
This letter is a request to your municipalit¡/ to recommend an appropriate staff mernber
(road superuisor or treasurer) to serve on the sub-committee. Please submit your
candidate's name by Friday, May 7, 2010. lf rnore than four names are submitted, the
Warden will choose the sub-committee members and you will be notified.
Thank you for your consideration of this request. lf you have any quesfions or
comments, please do not hesitate to contact me,
Yours truly,
Susan McOonnell,
Administrative ServÍces Coord i nator.
Ext. 103
c.c. Clayton Watters, Director of Engineering Seruices
1
Gounly ol Elgln
Admln¡Ellã tiYE EtlY¡oet
450 SunseÍ, D/ive
sLlhofÌÊr, 0n NsR 5v1
FhonE: 519631-1460
wwfl.Él$ncounÈy.on-câ
Correspondence dated April 20, 2010 from County of Elgin
regarding "New Maintenance Agreement for County Roads". File:
Page 251 of 299
Page 252 of 299
MU]VCIPALITYOF BAYHAM
MEMORANDUM CIU
DATE: APRIL 20,2010
TO: Council FROM: Lynda Millard, Clerk
RE: Committee Appointrnents NUMBER: C2010-03
Recently three proposed changes to committee appointments were received and require
Council's approval.
The Calton Cemetery Board has recommended the appointrnent of Cheryl James to its' Board;
and the Bayham West Board has recommended the appointment of Marlene Carter to its' Board.
In addition, on April 15th, a resignation from the Smuck Cemetery Board was submitted by
Harris Teall.
Draft By-law 2010-042 incorporating these changes is attached for Council's consideration.
Recommendation:
"TIIAT StaffMemorandum C2010-03 be received;
AllD TIIAT Bylaw 20ü0-042,being a by-law to further amend By-law 2010-001, by adding
Cheryl James as a member of the Calton Cemetery Board, Marlene Carter as a member of
the Bayham West Board and removing Ilarris Teall as a member of the Smuck Cemetery
Board, be presented to Council for enactment."
Attach: BlL20l0-042
Staff Memorandum C2010-03 regarding Committee
Appointments. File: C12
Page 253 of 299
THE CORPORA-TIONOF-TH
BY-LAW NO. 2010-042
BEING A BY-LA\il TO AMEND BY.LAW 2O1O.OO1
A BY.LAW APPOINTING MEMBERS TO
BOARDS AND COMMITTEES OF TIIE MT]MCIPALITY
WIIEREAS the Council of the Municipality of Bayham did by By-law 2010-001 appoint persons to
Boards and Committees for the purposes of the Corporation;
\ilHEREAS the Council of the Corporation ofthe Municipalityof Bayham didbyBy-law 2010-030
and 2010-039 amend such byJaw;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
further amend such by-law;
NOW THEREFORE TIIE COT]NCIL OF TIIE CORPORATION OF TIIE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the name Harris Teall be removed as a mernber of the Smuck Cemetery Board;
2. THÄT the name Cheryl James be added as a mernber of the Calton Cemetery Boa¡d;
3. THAT the name Marlene Carter be added as a member of the Bayham V/est Cemetery Board;
4. THAT in all other respects, ByJaw 2010-001 as amended, is hereby confirmed and remains
unchanged;
5. TIIAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED THIS 6TH DAY
OF MAY 2OIO.
MAYOR CLERK
Staff Memorandum C2010-03 regarding Committee
Appointments. File: C12
Page 254 of 299
\
Gift of Life
q
Tällium Gift of Life Netrrvork
ı22 University Ave., Suite 900
Toronto, ON
MıG 1\ry7
let 416 3634001
Fax 416 3634002
w'ww.ffioflife.on.ca
April2010
Kyle Kruger
Administrator
Municipality of Bayham
P. O. Box 160
Straffordville, ON NOJ 1Y0
Dear Kyle,
President and Chief Executive Officer
Trillium Gift of Life Network
A t-)L-\*J
There are currently 1,600 people on the waiting list for life saving olrgan and tissue
transplants in Ontario. Unfortunately, with only I7o/o of Ontarians with health cards
registered as donors, many will not receive their transplants in time. The good news is that
with every Ontarian who registers consent to become an organ and tissue donor, we are
increasing the chance of saving a life.
We need your help to make that difference.
April 18 - 25, 20JD is National Organ and fissue Donation Awareness lffeek. Your support is
vital to mobilizing your community to help save lives.
This package contains the Gift of Life flag and copy of a public proclamation. You can help
make the public more aware of the need to register donation consent and show your support
in one of the following ways:
. Fly the Gift of Life flag during National Organ and Tissue Donation Awareness Week
. Issue a public proclamation
. Post the proclamation and a message of support on your website
. Let us send you a digital button that you can post on your website that will lead people
to the Gift of Life consent registration form (Ì:ltpltiayurlesn/anteifLo.flife)
. Host a registration drive
Please contact us at 416-927-7355 or at awaren-es-stryeek@gftsflr{e-o_¿.ea and let us know how
you can help.
Thank you in advance for your support.
Yours truly,
Tl¡llium Gift of Lif€ Notwork
Rós€Eu lrillium poul
le don de vle
Correspondence dated April 2010 from Trillium Gift of Life
Network regarding "National Organ and Tissue Donation
Page 255 of 299
Page 256 of 299
STEALTH SIGNAL 2O1O
Spring is upon us and the Straffordville Stealth Mídget boy's fastball team
is training hard at the Ontario Police College in order to prepare for what
promiseJto be an exciting and potentially rewarding year of competitions. Our
2010 lineup of athletes reiurns as defending 2009 O.R.S.A. "4" Ontario Midget
Boys Champions, Ontario ProvincialTournament Silver Medalists, South Oxford
League Season Champions and the 2009 North American Championships Silver
Medalists, which has qualified our team for the 2010 World Fastball
Championships-held in Midiand, Michigan in August. Our Stealth team will once
again eriter all of these top levet competitions in 2010 in hopes of bringing home
th; GOLD for our entire community to share in and be proud of for many years to
come.
Wit[ the potential of our Stealth balt team competing in 45 to 50 games all
over the province and Michigan this year our ball club not only requires strong
dedication from players, coaches, management, minor ball and parents but also
much needed and appreciated financial support from our local sponsors wishing
to help partner within our team in order to cover some of the expenses created
by building such a strong competitive team. Theses expenses include
tournameñt entry fees, insurance costs, equipment costs, umpire fees, diamond
maintenance, uniforms etc. This creates a demand for each player.to raise
$300.00 each in sponsorship funding. lf you wish to sponsor one of our athletes
this year and support the Strafrordvrlle Stealth team we are asking for $100.00
per sponsor. Your business or family name will be proudly displayed on a sign at
the Straffordville commun¡ty park, a team sponsor banner WILL BE HUNG
behind our team bench at home and away games and you will be mentioned on
a thank you to team sponsors spring team story about the Stealth team
upcoming in the Aylmer Express and Tillsonburg News as well as a season wrap
up story in the fall.
Please be assured our players represent our community with great dignity and
pride as they strive to bring success to each and everyone involved. Upon your
approval of sponsoring one of our athletes could you please make your cheques
payable to Straffordville Minor Balt. (A non profit organization)
Sincere[y,
AUã'w LovelL
519.866.3255
Head Coach/Manager/Team Sponsor/Minor Ball President
Straffordville Stealth Midget Boys Fastball Team
q
ct5
@rofty Fhor, walf u Wínlov, Cweríngs
IWTCIIELLE ØIL LOVELL
560 Talbot St ..tãt,Aylmer ON N5H 2W2
Phone: 5I9-765-I77I
Fax 519-765-1788
Correspondence received April 28, 2010 from Straffordville
Stealth Midget Boys Fastball Team requesting financial support for
Page 257 of 299
Page 258 of 299
t--\
1
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DUM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Cemetery Markers - Public Works Yard
DATE: April 19,2010
FILE: SCq
At the April 15th, 2010 Council meeting, questions were raised regarding two markers currently located
at the public works yard. Council requested some information on their background/status.
Staff have advised that the two markers were delivered a number of years ago to the works yard by a
resident who advised they located them on their private property. The resident advised at the time that
they did not know where the markers came from, but speculation was they may have originally been from
the Old Eden Cemetery.
The information on the markers is as follows:
1. Phebe
Wife of Zebulun Leach
Died June 2,1853
2. In memory of Margaret Denton
Wife of Ben J. Shippy
Died Sept. 2, 1850
Staff Memorandum regarding Cemetery Markers - Public Works
Yard. File: S09
Page 259 of 299
Page 260 of 299
1
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DUM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Plank Road Boundaries - Mary Taylor inquiry
DATE: April 14,2010
FILE: -f-st"
As directed by Council, staff have been in contact with Mr. Kim Husted in regard to concerns expressed
by Ms. Mary Taylor respecting Plank Road boundaries and surrounding properly surveys.
Mr. Husted advises that surveys prepared in the vicinity, including that supplied to Ms. Taylor regarding
her property, are coffect. He fuither advised the survey done for Ms. Taylors properly has been reviewed
by the Association of Ontario Land Surveyors, and several lawyers who have contacted him, and all has
been expressed as satisfactory.
Mr. Husted further discussed the MTO physical survey done in the 1930's (which is registered at the land
registry offrce), and Plan 54 (the Village of Vienna plan). He advised that plan 54 is a depiction, which
was not laid out on the ground. Without having been monumented, existing features may not fit the
locations as depicted on that plan (ie: Plank Road or the river itself were not surveyed on the ground for
Plan 54). For that reason, existing surveys may not fit the location exactly as depicted on Plan 54. He
further suggested this is quite common and recognized in many areas/villages.
(Please note: information above is the staff understanding from phone conversation with Mr. Husted -
staff have not requested he provide any comment in writing)
Staff Memorandum regarding Plank Road Boundaries - Mary
Taylor inquiry. File: T06
Page 261 of 299
Page 262 of 299
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LA\ryNO.2010-042
BEING A BY-LAW TO AMEND BY.LAW 2()1().0()1
A BY.LAW APPOINTING MEMBERS TO
BOARDS AND COMMITTEES OF THE MTJNICIPALITY
WHEREAS the Council of the Municþality of Bayham did by ByJaw 2010-001 appoint persons to
Boa¡ds and Commiuees forthepurposes ofthe Corporation;
WIIEREAS the Council of the Corporation of the Municipalþ of Bayham did by By-law 2010-030
and 2010-039 amend suchby-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessaryto
further amend such byJaw;
NOW TIIEREFORE THE COUNCIL OF'TIIE CORPORATION OF THE MTTMCIPALITY
OF BAYHAM ENACTS AS F'OLLOWS:
1. TIIAT the name Hanis Teall be removed as a mernber of the Smuck Cemetery Board;
2. THAT the name Cheryl James be added as a mernber of the Calton Cemeter.y Boa¡d;
3. THAT the name Marlene Ca¡ter be added as a menrber of the Bayham West Cemetery Board;
4. TIIAT in all other respects, By-law 2010-001 as amended, is hereby confirmed and remains
unchanged;
5. THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6M U¡.Y
oF MAY 20t0.
MAYOR CLERI(
By-Law 2010-042 A By-Law to further amend By-Law 2010-
0001 (Appointing Members to Boards and Committees)
Page 263 of 299
Page 264 of 299
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010-044
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AJ\I AGREEMENT BET\ilEEN
THE MUNICIPALITY OF BAYIIAM
AND
Wilson Lawn Care & Snow Removal
FOR THE PROVISION OF LANDSCAPING SERVICES
\ilHEREAS the Municipality of Bayham is the registered owner and/or lessee of the lands
shown on the various maps attached hereto as "Map #1" , "Map #2" , "Map #3", "Map # 4"
and "Map #5", hereinafter referred to as the "lands"
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is
desirous of entering into an agreement for provision of landscaping services on these lands.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MT]MCIPALITY OF'BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the
Agreement attached hereto as Schedule "A" and forming part of this byJaw
between the Municipality of Bayham and Wilson Lawn Care and Snow
Removal for the provision of landscape services.
2. THAT this by-law shall come into full force and effect upon the final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 6th
DAY OF May 2010.
MAYOR CLERK
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 265 of 299
Schedule " A" BIL 2010-044
LANDSCAPE SERVICES
THIS AGREEMENT made in trþlicate this
BETWEEN
day of ,2010.
WILSON LAWI\ CARE AND SNOW REMOVAL
( hereinafter referred to as the "Contractor" )
of the First Part
-and-
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
(hereinafter referred to as the "Municipality")
ofthe Second Part
WHEREAS the Municipality is the registered owner and/or the lessee of the lands shown
on the various maps attached hereto as "Map #1", "Map #2","Map#3","Map#4" artd
"Map #5", hereinafter referred to as the "lands";
AND WHEREAS the Contractor wishes to provide landscape services for the said lands;
AND WIIEREAS in consideration of the payment of the sum of monies as described
within the context of this agreement by the Contractor to the Municipality and other good
and valuable consideration, the sufficiency of which is hereby acknowledged, the parties
hereto agree as follows:
1. The Municipality grants permission to the Contractor to enter upon municipal
lands for the purpose of maintaining the lands.
2. The Contractor agrees to provide landscape maintenance as needed for the
lands.
3. The Municipality shall pay to the Contractor for the following properties, the
total sum, payable in equal monthly installments:
Port Burwell - Map # 1
None
-2-
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 266 of 299
Schedule " A" B lL 2010-044
Vienna - Mao #2
Area M (Edison Museum -14 Snow St & southside vacant lot) $l10.25
- glass
- flower beds- litter pick up, dump & dispose of
garbage can contents
A¡ea N (Vienna Communþ Centre & Ball Park - 26 Fulton St.) 5320.25
- grass
- litter pick up, dump & dispose of
garbage can contents
Straffordville-Map#3
Area O(Firehall - 55764 Third SÐ $ 89.25
- grass
Area P (Municipal Office - 9344 Plank Road & S 152.25
Library - 9366 Plank Road)
- grass
- flower beds
Area Q (Medical Centre - 9299 Plank Road) $ 89.25
- glass
- flower beds
Area R @ayham Community Centre & Park - 56169 Heritage Line) $ 446.25
- gass
- litter pick up, dump & dispose of
garbage can contents
Area S (Parkette - 56301 Heritage Line @ Plank Road) $ 68.25
- gmss
- flower beds
- litter pick up, dump & dispose of
garbage can contents
Area T (3934 Plank Road Pump Stn 5 ) $ 47.25
- grass
Eden - Map #4
Area U (community mailbox - Plank Road @ Eden Line) $ 47.25
- grass
-3 -
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 267 of 299
Schedule " A" BIL 2010-044
Area V (Eden Community Centre & Pa¡k - 56967 Eden Line) $ 257.25
- grass
- litter pick up, durnp & dispose of
garbage can contents
Area W (11403 Plank Road Pump Stn l) $ 68.25
- grass
Corinth - Map #5
Area X (Community Park - 54286 Best Line) S 236.25
- grass
- litter pick up, dump & dispose of
garbage can contents
Area Y (SÆ Comer Culloden Road /Best Line) $ 68.25
- grass
Richmond
Community Park (53906 Church St) $ 110.25
- grass
- litter pick up, dump & dispose of
garbage can contents
4. The Contractor agrees to indemnifi, the Municipality and save it harmless from and
against any and all claims, actions, damages, liability, and expenses, in connection with
loss of life, personal injury, or damage to propefy arising from any occurrence on said
lands howsoever such claims may arise, providing proof of liability insurance not less
than $ 2,000,000 prior to }'lay 7,2010 and that the insurance shall name the
Municipality of Bayham as an additional insured.
5. The Contractor will observe and adhere to the standards set out in Appendix "A"
attached hereto.
6. The Contractor shall not impede parking, pedestrian or vehicular trafhc to the subject
lands.
7. The Municipality shall have access to the site and surrounding areaat all times.
8. The Contractor shall not subcontractany or all of this agreement without the prior and
express approval of the Municipality.
9. This Agreement may be terminated at any time by either party giving the other party 30
days written notice of termination.
-4-
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 268 of 299
Schedule " A" BlL 2010-044
IN WITNESS WHEREOF the Contractor and the Municipality have hereunto set their
hands and Corporate Seals this day of May,20l0.
SIGNED, SEALED AND \ryITNESSED
THE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM
Lynn Acre, MAYOR
In the Presence of
) Lynda Millard, CLERK
)
)
) CONTRACTOR
)
)
)
)
)
)
)
)
-5-
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 269 of 299
Schedule "4" B/L 2010-044
Appendix "A"
LANDSCAPE MAINTENANCE
SCOPE OF WORK
1. GENERAL.LANDSCAPE SERVICE
1.1 Except as otherwise expressly provided the contractor shall fumish all the
necessary labour, materials and equipment to perform the work specified in this
contract.
1.2 The contractor shall be solely responsible for loss or damage of his equipment
and for any material delivered to him from whatsoever source.
1.3 The contractor shall be responsible for all damages caused during the execution
of the work and shall impose as little inconvenience as possible on the residents
during the performance of this contract.
1.4 All work performed by the contractor shall be executed to the satisfaction of the
municipality.
1.5 Failure to provide and maintain a standard of service and workmanship
acceptable to the Public V/orks Manager will, at his discretion, result in an
altemate contractor being hired to do the work with the cost of the same
deducted from payment to the original contractor. Repeated failure to meet our
standards of service and workmanship will result in termination of the contract.
2.I TERMS OF CONTRACT
This contract shall be in force for a period of one year, coÍrmencing May 1 in
the year in which it has been awarded, and may be renewed for an additional
two years at the agreement of both the contractor and the Public V/orks
Manager.
2.2 PAYMENT
Invoices shall be submitted on a monthly basis starting one month from the
coûrmencement of work.
3. DESCRIPTION OF WORK
3.1 Lawns and Grassed Areas
3.1.1 Thoroughly rake all grassed areas to remove debris and dead grass early in
May.
-6-
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 270 of 299
Schedule " A" BlL 2070-044
3.1.2 All debris shall be picked up prior to mowing operations. Mowing of all
turfed areas shall be performed on a regular basis to ensure gtass does not
exceed 4" in height. The grass is not to be cut to a height of less than2".
3.1.3 Excessive grass clippings shall be raked and disposed of by the contractor
immediately after each mowing operation.
3.1.4 Municipal grassed area along public roadways abutting the projects are
included in this contract.
3.1.5 Trimming of grass adjacent to curbs, sidewalks, fences, trees, flower beds,
benches, buildings, light standards, hydrants, etc. shall be done immediately
after each mowing.
3.1.6 Leaves shall be raked and disposed of regularly once they begin to fall from
the trees in autumn.
3 .l .7 Edging of hedges and sidewalks shall be completed on a monthly basrs so
that these areas have a neat and well maintained appearance.
3.1.8 Aerate turf using equipment which removes plugs of soil in June.
3.1.9 Fertilizer shall be applied on all grassed areas in the spring and fall in two
(2) passes of opposite directions, using % recommended rate of application
to ensure even coverage. The contractor shall notify the Public'Works
Manager at least 24 hours prior to commencement of the fertilizing
application. Fertilization shall conform to the recent changes in the
regulations as to banned substances.
3.1.10 Weed repellant for broad leaf weeds only. shall be applied on all grassed
areas in the spring and fall during the two (2) passes of opposite directions,
using %therecommended rate of applicationto ensure even coverage. The
contractor shall notifr the Public V/orks Manager at least 24 hours prior to
commencement of the weed repellent application.
Note:-A Weed and Feed combination may be used in place of fertilizer and weed
repellant under items 3.1.9 and 3.1.10.
3.2 Hard Surface Areas
3.2.1 All hard surface areas, which includes parking lots and sidewalks, must be
swept clean each time the Contractor is performing work on site.
3.3 Plants and Plantine Beds
-7 -
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 271 of 299
Schedule " A" B lL 2010-044
3.3.1 Prepare flower beds. The contractor shall noti$ and consult with the Public
Works Manager regarding the planting of annual flowers each spring.
Flower beds are to be weeded and maintained on a weekly basis.
3.4 Prunine and Fertilizins Trees
3 .4.1 Pruning for trees up to I 6 feet in heighl Pruning shall consist of the removal
of excess sucker gtowth, dead wood and interfering growth, the thinning of
branches where necessary, clearing growth from buildings and the shaping
of trees. All pruned branches of a diameter greater than I inch and all
exposed wood or scars resulting from previous work damage shall be
painted with approved tree wound paint. Trees and branches which are weak
shall be cabled or braced in accordance with approved tree bracing methods.
Workmen shall not be permitted to climb live trees with climbing spurs, but
they shall employ accepted tree climbing methods. Timber, brush and all
other debris resulting from this work shall be entirely removed from the
project and disposed of by the contractor at his own expense on the same
day trees are pruned.
3.4.2 Trimming, and removal of dead growth, of all hedges and shrubs shall be
performed during June (evergreens ), in June, July and September
(deciduous) and vines are to be trimmed as required to present a neat
appearance.
3.5 Debris and Garbase Disposal
3.5.1 Debris and garbage can contents shall be disposed of by the contractor in a
manner acceptable to the Public Works Manager.
-8-
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 272 of 299
VIENNA
MUNICIPALITY OF BAYHAM
B
y
-
L
a
w
2
0
1
0
-
0
4
4
A
B
y
-
L
a
w
t
o
a
u
t
h
o
r
i
z
e
t
h
e
e
x
e
c
u
t
i
o
n
o
f
a
n
a
g
r
e
e
m
e
n
t
(
W
i
l
s
o
n
L
a
w
n
C
a
r
e
&
S
n
o
w
R
e
m
o
v
a
l
)
P
a
g
e
2
7
3
o
f
2
9
9
B
y
-
L
a
w
2
0
1
0
-
0
4
4
A
B
y
-
L
a
w
t
o
a
u
t
h
o
r
i
z
e
t
h
e
e
x
e
c
u
t
i
o
n
o
f
a
n
a
g
r
e
e
m
e
n
t
(
W
i
l
s
o
n
L
a
w
n
C
a
r
e
&
S
n
o
w
R
e
m
o
v
a
l
)
P
a
g
e
2
7
4
o
f
2
9
9
\ftrÊ4
MUNrcrPALrrY oF BAyH;Mlf
SOHEDULE 'A' ll
0 20Om 400m
Scole 'l : '!0,000 @1
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 275 of 299
f)An.€na
By-Law 2010-044 A By-Law to authorize the execution of an
agreement (Wilson Lawn Care & Snow Removal)
Page 276 of 299
TIIE CORPORATION OF THE
MTJNICIPALITY OF' BAYHAM
BY-LAW NO. 2010-045
A BY.LAW TO AUTIIORIZE THE EXECUTION
OF AN AGREEMENT BET\MEEN
THE MT]NICIPALITY OF BAYIIÄM AND
LEN FROESE
OPERATINGAS
GROUND EFFjE,CTS LANDSCAPE AND DESIGN
FOR TIIE PROVISION OF BY.LAW ENFORCEMENT YARD MAINTENANCE
SERVICES
WHEREAS the Municipality of Bayham is desirous of entering into an agreement for the
provision of yard maintenance services associated with by-law enforcernent on an "as needed"
basis;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement for provision of said services with Len Froese O/A Ground
Effects Landscape and Design.
THEREF'ORE THE COT'NCIL OF'THE CORPORATION OF'THE MTJNICIPALITY
OF BAYHÄM ENACTS AS FOLLOWS:
l. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule'1A" and forming part of this ByJaw between the
Municipality of Bayham and with Len Froese O/A Ground Effects Landscape and Design
for the provision of yard maintenance services associated with byJaw enforcement on an
"as needed" basis.
2. THAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND F'INALLY PASSED THIS 6Ih
DA.Y OF MAY 2010.
MAYOR CLERK
By-Law 2010-045 A By-Law to authorize the execution of an
agreement (Froese - Ground Effects Landscape and Design)
Page 277 of 299
Len Froese, - I - Schedule uA" BlL20l0-045
Ground Effects Landscape and Design
YARD MAINTENANCE SERVICES
THIS AGREEMENT made in triplicate this day of ,2010.
BETWEEN:
LEN FROESE
O/A GROUND EFFT,CTS LANDSCAPE AND DESIGN
(hereinafter refe,lred to as the "Contractor")
of the First Part
-and-
TIIE CORPORATION OF THE MI'NICIPALITY OF BAYIIAM
(hereinafter referred to as the "Municípality")
of the Second Part
WHERIAS the Municipality of Bayham is desirous of entering into an Agreement for
the provision of yard maintenance services associated with By-law Enforcement on an "as
needed" basis, within the geographical arcaof the Municþality of Bayham;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement for provision of said services with Len Froese, O/A Ground
Effects Landscape and Design.
NOW TIIIS AGREEMENT WITNESSETH AS FOLLO\MS:
1. The Contractor hereby covenants and agrees to perform yard maintenance services as
requested and specified by Bayham ByJaw Enforcement Officers, at residences within
the Municipality of Bayham.
2. The Municipality hereby covenants to pay to the Contractor the sum of EIGHTY
($80.00) DOLLARS per hour, plus applicable G.S.T. Payment will be made within
twenty (20) days following the submission of completed and approved invoice.
Extra charges (example: tipping fees regarding debris to be disposed of) will be charged
to the Municipality in addition to the hourly rate. Written confirmation of the amounts
expended on behalf of the Municipality will be provided and attached to the invoice
reflecting said charge.
4. The Agreement shall take effect upon the execution of this Agreement for a period up to
and including April 30,2013, and maybe renewed for an additional three years at the
agreement of both the Contractor and the Municipality, unless sooner terminated in
accordance with the Agreement or by agreement of the parties.
By-Law 2010-045 A By-Law to authorize the execution of an
agreement (Froese - Ground Effects Landscape and Design)
Page 278 of 299
Len Froese,-2-Schedule u A" BIL 2010-045
Ground Effects Landscape and Design
5. Either party may terminate this Agreement upon forty-five (45) days notice in writing to
the other party. Such notice may be mailed by ordinary prepaid mail to the other party,
and this Agreement shall terminate on the forty-fifth day following the date of the
mailing.
6. It is understood by the parties hereto that there will be no adjustment in fees paid by the
Municipality during the full term of this Agreønent.
7. It is understood by the parties that all services carried out hereunder by Len Froese, O/A
Ground Effects Landscape and Design shall be as an independent contractor and not as an
employee of the Municipality.
8. Any notice required to be given under this Agreement must be in w¡iting and in the case
of the Municipality, to:
The Clerk, The Municþality of Baytram
9344 Plank Road, PO Box 160, Süaffordville Onta¡io NOJ lYO
and in the case of Len Froese, O/A Ground Effects Landscape and Design to:
Len Froese,OlA Ground Effects Landscape and Design
51475 Talbot Line East, RR #1 Aylmer Ontario N5H 2Rl
9. That there have been no representations, oral or written, by either party, save as contained
herein.
The Contractor covenants and agrees as follows:
(a) They shall, during the entire term of this Agreement, provide and keep in force for the
benefit of the Municipalit¡ a comprehensive general liability insurance policy,
including the Municipality as an additional insured, in an amount of not less than
$2,000,000 providing coverage for and including bodily injury, death or property
damage;
(b) They shall furnish to the Municþalit¡ upon the execution of this Agreement, copies
of the certificates of insurance, showing that they have complied with the provisions
of Paragraph 5(a) including naming the Municipality as an additional insured.
The Contractor shall indemniff and save harmless the Municipality and their employees
from all actions, suits, claims and demands whatsoever which may arise directly or
indirectly by reason of a requirement of this Agreement, save and except from damage
caused by the negligence of the Municipality or their employees.
The Contractor shall furnish to the Municipality, upon the execution of this Agreement, a
Clearance Certificate issued by the Worþlace Safety & Insurance Board, which waives
its rights under Section 11(3), R.S.O. 1990 of the Workers' Compensatíon Act to hold the
Municipality liable for any liability of the Contractor for assessments and levies owing to
the V/orþlace Safety & Compensation Board. In the case the Worþlace Safety &
Insurance Board refuses to issue such certificate, a waiver form satisfactory to the
municipality shall be executed.
10.
11.
12.
By-Law 2010-045 A By-Law to authorize the execution of an
agreement (Froese - Ground Effects Landscape and Design)
Page 279 of 299
Len Froese, - 3 - Schedule "N'B/L 2010-045
Ground Effects Landscape and Design
13. The contractor shall use his or her own vehicle and yard maintenance equipment for
carrying out the services requested.
14. The Municþality shall supply to the contractor an identification card bearing their
photograph, which shall be displayed for all persons contacted by the contractor, while
providing the services herein. Such card shall be returned to the Municipality
immediately at the end of the service period.
15. This Agreernent shall ensure and be binding upon the Parties hereto when attached to and
confirmed by ByJaw of the Council of the Municipalig and signing by the Contractor
and shall notbe assigned without the consent of the Municþality.
IN WIINESS WHEREOF I HAVE HEREUNTO SET MY HAND AND SEAL.
CONTRACTOR:
Date
WITNESS:
Date
IN WITNESS WHEREOF THE CORPORATE SEAL OF THE MUNICIPALITY IS
HEREUNTO AIIFII'FD AND ATTESTED BY THE PROPER SIGNING OFFICERS
THEREOF.
AUTHORIZÁ.TION: THE CORPORATION OF THE MIINICIPALITY OF BAYIIÁ.M
BY.LA\M NO.
#2010-045 Mayor Date
Clerk Date
By-Law 2010-045 A By-Law to authorize the execution of an
agreement (Froese - Ground Effects Landscape and Design)
Page 280 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 281 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 282 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 283 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 284 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 285 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 286 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 287 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 288 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 289 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 290 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 291 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 292 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 293 of 299
By-Law 2010-046 A By-Law to authorize the execution of a site
plan agreement (Noels)
Page 294 of 299
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
"";T#.il9;'å7&2010
BEING A BY-LAW TO AMEND BY-LAW No.7A56'2003' AS AMEI\DED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
ZonngBy-law No. 245 6-2003, as amended;
THEREFORE, the Council ofthe Corporation ofthe Municipality of Bayham enacts as follows:
1) THAT ByJawNo. 2456-2003,as amended, is hereby further amended by amending Schedule "4",
Map No. 34,by deleting from the Agricultural (41) Zone and the Rural Industrial (M2) Zone and
adding to the site-specific Rural Indushial (M2-9) Zone,those lands which are outlined in heavy solid
lines and marked M2-9 on Schedule "4" to this By-law, which schedule is attached to and forms part
ofthis By-law.
2) THAT By-lawNo. 2456-2003,as amended, is hereby further amended by adding the following new
subsection:
*ry
21.10.9.1 Defined Area
M2-9 as shown on Schedule "4", Map No. 34 to this bylaw;
2I.10.9.2 Minimum LotArea
,*r*
21.10.9.3 Minimum Rear and Side Yard Denth
@building
21.10.9.4 Minimum Rear Yard DePth
30.0 metres for the primary building (east lot line);
2L10.9.5 Permitted Uses
t"* a*r."*tses, including an existing concrete/cement business
One dwelling unit as an accessory use
A commercial use as an accessory use
21.I0.9.6 SunplementalResulations
A bufler ship as described in Section 4.28.6, shall be provided along the
southerly side lot line, and along those portions ofthe front yard where open
storage is located."
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration ofthe
prescribed time; or
By-Law Z578-2010 A By-Law to further amend By-Law Z456-
2003 (Oakley/Noels)
Page 295 of 299
b) Where notice of objection has been filed with the Municipat Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FrRST TIME THIS 6d'DAY OF May 2010.
REN) A SECOND TIME THIS 6th DAY OF May 2010.
READ A THIRD TIME AND FINALLY PASSED THIS 6ú DAY OF Mav 2010.
MAYOR CLERK
By-Law Z578-2010 A By-Law to further amend By-Law Z456-
2003 (Oakley/Noels)
Page 296 of 299
I
I ,o,
Itor 122 LOr 123
LITTLE OT
M2-9 -
lr
S TRAFFORDVI ILT
(SEE SCHEDULE .F" t,4AP I)
o
Thrs rs Schedrile "4" tc,
l¡)o l57B-?O ì 0, ç,,133q¡
r|oy of ltroy 2OlC)
By-low
th¡ 6th
By-Law Z578-2010 A By-Law to further amend By-Law Z456-
2003 (Oakley/Noels)
Page 297 of 299
Page 298 of 299
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-047
A BY-LA\il TO CONFIRM ALL ACTIONS OF
THE COTJNCIL OF THE CORPORATION OF
THE MTJNICIPALITY OF BAYIIAM FOR THE
REGT]LAR MEETING IIELD MAY 6,2010
WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25,the powers
of a municþal corporation are to be exercised by the Council of the municipality;
AI\D WIIEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised byby-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirme.d and adopted by by-law.
THEREFORE THE COI]NCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLO\üS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held May 6,2010 is hereby adopted and
confirmed as if all proceedings rilere expressly embodied in this by-law.
2. TIIAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ Ä FIRST, SECOND AND THIRD TIME and finalty passed thi5 6th day of May,
2010.
MAYOR CLERK
By-Law 2009-047 A By-Law to confirm all actions of Council Page 299 of 299