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June 05, 2014 - Council
COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville, ON Council Chambers Thursday, June 5, 2014 6:30 p.m. 7:30 p.m. - Public Meeting - Planning (Zoning) Page 1. CALL TO ORDER 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF AND CLOSED SESSION (a) In Camera. (b) Confidential verbal report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (c) Confidential verbal report regarding personal matters about an identifiable individual, including municipal or local board employee. (d) Closed session minutes of the regular meeting of Council held May 1, 2014. (e) Closed session minutes of the special meeting held May 22, 2014. (f) Out of Camera. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS 6 - 9 (a) Minutes of the special meeting of Council held May 13, 2014. 10 - 23 (b) Minutes of the regular meeting of Council held May 15, 2014. 24 - 25 (c) Minutes of the special meeting of Council held May 22, 2014. (d) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations 26 - 33 (a) Courtney-Brooke Laurie and Joy Dawkins from Elgin St. Thomas Public Health regarding "2013 Nutritious Food Page 1 of 266 Regular Council Public Meeting Agenda June 5, 2014 Page Basket Report". File: A16 2. Statements By Council 3. Updates On Projects 5. INFORMATION ITEMS 34 (a) Correspondence dated May 14, 2014 from Independent Electricity System Operator regarding "2013 Annual Report". (Full Report Available) File: A01 35 - 36 (b) Correspondence dated May 22, 2014 from Eleanor McMahon regarding "Take the Active Communities Pledge". File: A01 37 - 43 (c) Long Point Region Conservation Authority Minutes of meeting held April 2, 2014. File: A16 44 (d) Correspondence dated May 26, 2014 from Ontario Energy Board regarding "Municipal Resolutions Hydro One Networks Inc". File: C10 45 (e) Committee of Adjustment Certified Notice of Decision regarding "Herman and Justina Neudorf". File: C13 46 (f) Correspondence dated May, 2014 from Ministry of Citizenship and Immigration regarding "Senior Achievemant Award". File: M02 47 (g) Correspondence dated April 22, 2014 from College of Physicians and Surgeons of Ontario regarding "Council Award Honouring Outstanding Ontario Physicians". File: M02 48 - 49 (h) Municipality of Bayham Control Group minutes of meeting held May 28, 2014. File: P03 50 (i) Correspondence dated May 1, 2014 from Ontario Provincial Police regarding "Ministry of Municipal Affairs and Housing Performance Measurement Program". File: P17 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM Page 2 of 266 Regular Council Public Meeting Agenda June 5, 2014 Page 1. Correspondence and Reports 51 - 60 (a) Staff Report D2014-09 regarding "Breedon - Subdivision Agreement". File: L04.BREE 61 - 73 (b) Staff Report D2014-10 regarding "Breedon Rezoning Application". File: D14.Bree14 2. PUBLIC MEETING Public Meeting 7:30 p.m. - Rezoning Application: to change the zoning on a parcel of land from the Village Residential (R1) Zone to the Institutional (I) Zone submitted by the Lighthouse Gospel Church. Declaration of Pecuniary Interest and the General Nature Thereof Staff Presentation 74 - 89 Staff Report D2014-08 regarding "Lighthouse Gospel Church Rezoning". File: D14.LIGH Public Comments Council Comments and Questions Adjournment Disposition of Item 7. ROADS, AGRICULTURE & DRAINAGE 90 - 93 (a) Event Road Closure Request Form submitted by Port Burwell Historical Society regarding "Canada Day Celebrations". File: T09 94 - 104 (b) Staff Report PW2014-15 regarding "Edison Drive Bridge". Page 3 of 266 Regular Council Public Meeting Agenda June 5, 2014 Page File: T04 Edison 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 9. FINANCE, ADMINISTRATION & PERSONNEL 105 - 124 (a) Cheque Register being Cheque #016626 to Cheque #016761 inclusive totaling $267,947.02 and Payroll Disbursements for the period ending May 11, 2014 and May 25, 2014 totaling $50,125.65 and $57,648.26 respectively. 125 (b) Correspondence from Randy Breyer, Bayham's Family Table regarding "Signage". File: C13 126 (c) Staff Report PW2014-14 regarding "Tandem Plow Truck Tender". File: F18 127 - 148 (d) Staff Report F2014-012 regarding "Ontario Regulation 453/07 Financial Plan". File: F05 Water 149 - 150 (e) Staff Report F2014-013 regarding "East Pier Electrical Specifications". File: L14 151 - 153 (f) Staff Report F2014-014 regarding "Farmers" Market Insurance". File: L04 154 - 163 (g) Staff Report F2014-015 regarding Port Burwell Concession Stand. File: L04 164 - 166 (h) Staff Report F2014-016 regarding "Wind Interpretative Centre Operations". File: L04 10. ENVIRONMENT 167 - 251 (a) Staff Report E2014-004 regarding "Municipal Drinking Water Licensing Program". File: E08 11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Out of Camera. Page 4 of 266 Regular Council Public Meeting Agenda June 5, 2014 Page 12. BY-LAWS 252 - 253 (a) By-Law Z629-2014 A By-Law to further amend Zoning By-Law Z456-2003 (Lighthouse Gospel Church) 254 - 255 (b) By-Law Z630-2014 A By-Law to further amend Zoning By-Law Z456-2003 (Breedon) 256 - 263 (c) By-Law 2014-060 A By-Law to authorize the signing of a Subdivision Agreement (Breedon) 264 (d) By-Law 2014-061 A By-Law to Appoint a Treasurer 265 (e) By-Law 2014-063 A By-Law to authorize the execution of an agreement (Wind Interpretive Centre) 266 (f) By-Law 2014-064 A By-Law to confirm all actions of Council 13. ADJOURNMENT (a) Adjournment Page 5 of 266 C O U N C I L S P E C I A L M E E T I N G M I N U T E S T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M R i c h m o n d U n i t e d C h u r c h 5 3 8 9 5 C h u r c h S t r e e t , R i c h m o n d , O N T u e s d a y , M a y 1 3 , 2 0 1 4 7 : 0 0 p . m . T h e s p e c i a l m e e t i n g o f C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m w a s h e l d o n T u e s d a y , M a y 1 3 , 2 0 1 4 a t t h e R i c h m o n d U n i t e d C h u r c h . P r e s e n t w e r e M a y o r P a u l E n s , D q ? u t y M a y o r C l i f f E v a n i t s k i , C o u n c i l l o r s W a y n e C a s i e r , T o m S o u t h w i c k a n d E d K e t c h a b a w , A d m i n i s t r a t o r P a u l S h i p w a y , C l e r k L y n d a M i l l a r d , W a t e r / W a s t e w a t e r O p e r a t i o n s M a n a g e r E d R o l o s o n a n d f o r m e r T r e a s u r e r D a v i d A r i s t o n e . A l s o i n a t t e n d a n c e w e r e N e l s o n O U v e i r a o f S t a n t e c E n g i n e e r i n g , R o l a n d P l a n t e f r o m M i n i s t r y o f t h e E n v i r o n m e n t , L o n d o n D i s t r i c t O f f i c e a n d G a n e s h V a l l a m k o n d a f r o m E l g i n S t . T h o m a s P u b l i c H e a l t h . 1 . C A L L T O O R D E R M a y o r E n s c a l l e d t h e m e e t i n g t o o r d e r a t 7 : 0 0 p . m . T h e r e w e r e b e t w e e n t w e n t y a n d t w e n t y - f i v e R i c h m o n d C o m m u n i t y w a t e r u s e r s p r e s e n t . M a y o r E n s w e l c o m e d t h o s e i n a t t e n d a n c e a n d t h a n k e d t h e m f o r t h e i r i n t e r e s t . H e i n t r o d u c e d P a u l S h i p w a y , w h o h a d r e c e n t l y a c c e p t e d t h e a p p o i n t m e n t a s A d m i n i s t r a t o r f o r t h e M u n i c i p a l i t y a n d f o r m e r T r e a s u r e r D a v i d A r i s t o n e . 2 . D E C L A R A T I O N O F P E C U N I A R Y I N T E R E S T A N D T H E G E N E R A L N A T U R E T H E R E O F N o d i s c l o s u r e s o f p e c u n i a r y i n t e r e s t w e r e d e c l a r e d . 3 . A D M I N I S T R A T I O N ( a ) N e l s o n O l i v e i r a , S t a n t e c E n g i n e e r i n g r e g a r d i n g R i c h m o n d C o m m u n i t y W a t e r S y s t e m u p d a t e . P r o j e c t O v e r v i e w W a t e r Q u a l i t y C o m p l i a n c e F i n a n c i a l O b l i g a t i o n s M a y o r E n s a d v i s e d t h a t t h e m e e t i n g w a s t o p r o v i d e a n o v e r v i e w o f t h e w a t e r p r o j e c t w h i c h b e g a n i n 2 0 0 9 . I n a d d i t i o n , c o s t s o f t h e p r o j e c t , O S W A P f u n d i n g c o n t r i b u t i o n s a n d o p t i o n s f o r r e p a y m e n t o f t h e c a p i t a l c o s t s b y p r o p e r t y o w n e r s w o u l d b e p r o v i d e d . P a g e 1 o f 3 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d M a y 1 3 , 2 0 1 4 . P a g e 6 o f 2 6 6 C o u n c i l S p e c i a l M e e t i n g M i n u t e s M a y 1 3 , 2 0 1 4 W a t e r A V a s t e w a t e r O p e r a t i o n s M a n a g e r E d R o l o s o n w e l c o m e d R o l a n d P l a n t e o f t h e L o n d o n M i n i s t r y o f t h e E n v i r o n m e n t o f f i c e , G a n e s h V a l l a m k o n d a f r o m t h e E l g i n P u b l i c H e a l t h a n d N e l s o n O l i v i e r a o f S t a n t e c E n g i n e e r i n g f o r t h e i r a s s i s t a n c e d u r i n g t h e 1 p r o j e c t . N e l s o n O l i v i e r a p r o v i d e d a s l i d e p r e s e n t a t i o n o f t h e p r o j e c t f r o m i t s b e g i n n i n g s t o i t s c o m m i s s i o n i n g i n D e c e m b e r 2 0 1 3 . M r . R o l o s o n i d e n t i f i e d t h e t o t a l c o s t s o f t h e p r o j e c t a t $ 6 6 3 , 9 6 0 , a p p r o v e d f i n a n c i a l s u p p o r t t h r o u g h O S W A P o f $ 2 5 4 , 5 4 0 , w i t h t h e n e t c o s t s o f $ 4 0 9 , 4 2 0 t o b e e q u a l l y d i s t r i b u t e d t o t h e f i f t y - t h r e e b e n e f i t d n g p r o p e r t y o w n e r s . O p t i o n s b e i n g o f f e r e d f o r r e p a y m e n t o f t h e $ 7 , 7 2 5 p e r b e n e f i t t i n g p r o p e r t y i n c l u d e p a y m e n t i n f u l l u p o n r e c e i p t o f t h e i n v o i c e o r d e b e n t u r e d o v e r 2 0 y e a r s , a t a n i n t e r e s t r a t e o f 2 . 9 7 % , p a y a b l e i n a n n u a l i n s t a l l m e n t s o f $ 5 1 7 . 8 0 . H e n o t e d t h a t C o u n c i l i s a l s o o f f e r i n g a l u m p s u m - p a y m e n t o f t h e o u t s t a n d i n g b a l a n c e a t a n y t i m e w i t h n o p e n a l t y . P r o p e r t y o w n e r s m a y a l s o m a k e a r r a n g e m e n t s t h r o u g h o t h e r f u n d i n g s o u r c e s i f t h e y s o c h o o s e . F o l l o w i n g t h e p r e s e n t a t i o n , M r . R o l o s o n a g a i n t h a n k e d M r . P l a n t e , M r . V a l l a m k o n d a a n d M r . O l i v i e r a f o r t h e i r o n g o i n g s u p p o r t a n d e f f o r t s t o c o m p l e t e t h e p r o j e c t . H e a l s o e x p r e s s e d h i s a p p r e c i a t i o n f o r t h e p a t i e n c e a n d a s s i s t a n c e o f m a n y R i c h m o n d w a t e r u s e r s , p r e v i o u s s y s t e m s o p e r a t o r s , i n c l u d i n g M a x W a r d , M r . J o h n W a l k e r f o r d o n a t i n g t h e p r o p e r t y o n w h i c h t h e t w o n e w w e l l s a r e l o c a t e d a n d t h e B a y h a m P u b l i c W o r k s d e p a r t m e n t f o r c l e a n - u p o f t h e w a t e r s y s t e m p r o p e r t y f o r t h e O p e n H o u s e . S t a f f r e s p o n d e d t o v a r i o u s q u e s t i o n s a n d c o n c e r n s f r o m t h e s y s t e m u s e r s a s a p p r o p r i a t e . M a y o r E n s a g a i n t h a n k e d e v e r y o n e f o r a t t e n d i n g a n d e n c o u r a g e d e v e r y o n e t o p i c k u p a p r o j e c t s u m m a r y h a n d o u t o n t h e i r w a y o u t . 4 . B Y - L A W S ( a ) B y - L a w 2 0 1 4 - 0 5 4 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c i l 2 0 1 4 - 2 4 4 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T c o n f i r m i n g B y - L a w 2 0 1 4 - 0 5 4 b e r e a d a f i r s t , s e c o n d a n d t h i r d t i m e a n d f i n a l l y p a s s e d . " C A R R I E D U N A N I M O U S L Y P a g e 2 o f 3 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d M a y 1 3 , 2 0 1 4 . P a g e 7 o f 2 6 6 C o u n c i l S p e c i a l M e e t i n g M i n u t e s M a y 1 3 , 2 0 1 4 5 . A D J O U R N M E N T ( a ) A d j o u r n m e n t 2 0 1 4 - 2 4 5 M o v e d b y : D e p u t y M a y o r C E v a n i t s k i S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e C o u n c i l m e e t i n g b e a d j o u r n e d a t 8 : 2 0 p . m . " C A R R I E D U N A N I M O U S L Y ^ ~ ~ > ^ ^ - s ^ V ? n ^ r ^ L L " ^ - 3 0 / ^ - ^ - < 5 & - - - \ M A Y O R C L E R f P a g e 3 o f 3 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d M a y 1 3 , 2 0 1 4 . P a g e 8 o f 2 6 6 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d M a y 1 3 , 2 0 1 4 . P a g e 9 o f 2 6 6 C O U N C I L M I N U T E S T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M 9 3 4 4 P l a n k R o a d , S t r a f f o r d v i l l e , O N C o u n c i l C h a m b e r s T h u r s d a y , M a y 1 5 , 2 0 1 4 7 : 0 0 p . m . 8 : 0 0 p . m . C o u r t o f R e v i s i o n - D r a i n a g e T h e r e g u l a r m e e t i n g o f t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m w a s h e l d o n T h u r s d a y , M a y 1 5 , 2 0 1 4 i n t h e C o u n c i l C h a m b e r s . P r e s e n t w e r e M a y o r P a u l E n s , D e p u t y M a y o r C l i f f E v a n i t s k i , C o u n c i l l o r s W a y n e C a s i e r , T o m S o u t h w i c k a n d E d K e t c h a b a w , A d m i n i s t r a t o r P a u l S h i p w a y a n d C l e r k L y n d a M i l l a r d . P l a n n i n g C o o r d i n a t o r / D e p u t y C l e r k M a r g a r e t U n d e r h i l l , C h i e f B u i l d i n g O f f i c i a l / D r a i n a g e S u p e r i n t e n d e n t B i l l K n i f t o n a n d W a t e r / W a s t e w a t e r O p e r a t i o n s M a n a g e r E d R o l o s o n w e r e i n a t t e n d a n c e t o p r e s e n t t h e i r r e s p e c t i v e r e p o r t s . 1 . C A L L T O O R D E R M a y o r E n s c a l l e d t h e m e e t i n g t o o r d e r a t 7 : 0 0 p . m . 2 . D I S C L O S U R E O F P E C U N I A R Y I N T E R E S T & T H E G E N E R A L N A T U R E T H E R E O F D e p u t y M a y o r E v a n i t s k i a d v i s e d o f a c o n f l i c t r e g a r d i n g i t e m 7 . 2 ( M u e l l e r D r a i n ) a s h e i s r e l a t e d t o t h e a p p l i c a n t p r o p e r t y o w n e r . 3 . A P P R O V A L O F M I N U T E S A N D A D D I T I O N O F A G E N D A I T E M S ( a ) M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 , 2 0 1 4 . D e p u t y M a y o r E v a n i t s k i r e q u e s t e d a m e n d m e n t s t o t h e M a y 1 s t m i n u t e s t o r e f l e c t t h a t h e d e c l a r e d a c o n f l i c t i n r e g a r d t o t h e M u e l l e r D r a i n u n d e r i t e m s # 2 a n d # 7 . 2 . 2 0 1 4 - 2 4 6 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r T S o u t h w i c k " T H A T t h e m i n u t e s o f t h e r e g u l a r m e e t i n g h e l d M a y 1 , 2 0 1 4 b e a p p r o v e d , a s a m e n d e d . " C A R R I E D U N A N I M O U S L Y ( b ) A d d e d I t e m . 2 0 1 4 - 2 4 7 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w P a g e 1 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 0 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 " T H A T i n a c c o r d a n c e w i t h S e c t i o n 2 1 o f P r o c e d u r a l B y - l a w 2 0 0 2 - 9 3 , a r e q u e s t f r o m E a r l S h e a , C h a i r m a n o f t h e H a r b o u r f r o n t C o m m i t t e e t o b e a d e l e g a t i o n b e a d d e d t o t h e a g e n d a a s i t e m 4 ( b ) . " C A R R I E D U N A N I M O U S L Y 4 . D E L E G A T I O N S , S T A T E M E N T S A N D U P D A T E S 1 . D E L E G A T I O N S ( a ) 7 : 0 5 p . m . - R a n d y B r e y e r r e g a r d i n g " F a r m e r ' s M a r k e t " . R a n d y B r i e r p r o v i d e d a w r i t t e n s u b m i s s i o n r e g a r d i n g h i s p r o p o s a l t o h o l d a F a r m e r ' s m a r k e t t o b e h e l d e v e r y F r i d a y f r o m 3 : 0 0 p . m . t o 8 : 0 0 p . m . a n d e v e r y S a t u r d a y f r o m 9 : 0 0 a . m . t o 3 : 0 0 p . m . o f t h e g r o w i n g s e a s o n a t t h e V i e n n a M e m o r i a l P a r k . H e s t a t e d t h a t t h i s l o c a t i o n g i v e s t h e f a r m e r s o f t h e a r e a f a n t a s t i c e x p o s u r e t o t h e m a n y c a m p e r s , b e a c h u s e r s a n d r e s i d e n t s o f t h e a r e a . A h i g h p e r c e n t a g e o f t h e 1 1 5 , 0 0 0 v i s i t o r s t o t h e P r o v i n c i a l P a r k i n 2 0 1 3 u s e H i g h w a y 1 9 ( P l a n k R o a d ) a s t h e i r t r a v e l r o u t e . M r . B r e y e r c o m m e n t e d t h a t p r o p e r t y o w n e r s a l r e a d y c o n t r i b u t e t o t h e M u n i c i p a l l i a b i l i t y i n s u r a n c e c o v e r a g e o n t h e P a r k a n d i t w o u l d b e d o u b l e i n d e m n i t y f o r t h e p a r t i c i p a t i n g f a r m e r s t o p r o v i d e f u r t h e r c o v e r a g e . H e s u g g e s t e d v e n d o r s s i g n a f o r m c o n f i r m i n g t h e i r r e s p o n s i b i l i t y f o r k e e p i n g t h e i r o w n s p a c e c l e a n o r w o u l d b e t h e y w o u l d b e s u b j e c t t o a m i n i m u m f i n e o f $ 5 0 . 0 0 a n d w o u l d n o t b e p e r m i t t e d t o c o n t i n u e t o p a r t i c i p a t e u n t i l a l l f i n e s c l e a r e d . M r . B r e y e r c o n f i r m e d t h a t h e i s w i l l i n g t o t a k e o n t h e o r g a n i z a t i o n a l p a r t o f t h i s p r o j e c t a n d t o o v e r s e e t h e o p e r a t i o n . D i s c u s s i o n o f h o w t o g e t l o c a l f a r m e r s t o s u p p o r t t h e p r o p o s a l a n d p a r t i c i p a t e , p r o m o t i o n a l i d e a s , i n s u r a n c e c o v e r a g e , e f f e c t s o n l o c a l b u s i n e s s e s a n d o t h e r p r o s a n d c o n s f o l l o w e d w i t h M r . B r e y e r r e s p o n d i n g t o q u e s t i o n s f r o m C o u n c i l . 2 0 1 4 - 2 4 8 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e c o r r e s p o n d e n c e f r o m R a n d y B r e y e r r e g a r d i n g a F a r m e r ' s M a r k e t b e r e c e i v e d ; T H A T C o u n c i l s u p p o r t s t h e p r o p o s a l f o r a F a r m e r s M a r k e t , o r g a n i z e d b y R a n d y B r e y e r , t o b e h e l d a t t h e V i e n n a M e m o r i a l P a r k o n F r i d a y s f r o m 3 : 0 0 p . m . t o 8 : 0 0 p . m . a n d S a t u r d a y s f r o m 9 : 0 0 a . m . t o 3 : 0 0 p . m . t h r o u g h o u t t h e c r o p g r o w i n g s u m m e r / f a l l s e a s o n ; T H A T t h e u s e r s p r o v i d e c o n f i r m a t i o n o f l i a b i l i t y i n s u r a n c e c o v e r a g e ( n a m e o f i n s u r e r a n d p o l i c y n u m b e r o r c e r t i f i c a t e o f i n s u r a n c e n a m i n g t h e M u n i c i p a l i t y o f B a y h a m a s a n a d d i t i o n a l i n s u r e d ) ; P a g e 2 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 1 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 T H A T a n i n i t i a l r e f u n d a b l e d a m a g e d e p o s i t o f $ 5 0 . 0 0 b e p a i d t o t h e M u n i c i p a l i t y o f B a y h a m b y e a c h v e n d o r , t o b e r e f u n d e d , l e s s a n y c o s t s f o r r e p a i r s , a s a p p l i c a b l e , a t t h e c l o s e o f t h e F a r m e r s M a r k e t ; T H A T a n y v e n d o r c a u s i n g d a m a g e a m o u n t i n g t o $ 5 0 . 0 0 o r m o r e p a y t h e f u l l c o s t o f t h e r e p a i r s i n c u r r e d ; T H A T a n y v e n d o r r e f u s i n g t o p a y f o r r e p a i r s b e r e f u s e d f u r t h e r a c c e s s t o t h e V i e n n a M e m o r i a l P a r k u n t i l s u c h c o s t s h a v e b e e n p a i d i n f u l l ; T H A T s t a f f a s s i s t w i t h d e v e l o p m e n t o f a s u i t a b l e v e n d o r a p p l i c a t i o n f o r m ; A N D T H A T s t a f f e n s u r e s u f f i c i e n t g a r b a g e a n d r e c y c l a b l e c o n t a i n e r s a r e a v a i l a b l e a t t h e P a r k f o r u s e b y t h e v e n d o r s a n d t h e p u b l i c , a n d c o n t e n t s r e m o v e d i n a t i m e l y n m a n n e r . C A R R I E D U N A N I M O U S L Y ( b ) 7 : 2 5 p . m . - E a r l S h e a , H a r b o u r f r o n t C o m m i t t e e C h a i r m a n , r e g a r d i n g L i g h t i n g o n t h e P o r t B u r w e l l E a s t P i e r M r . S h e a s p o k e o n b e h a l f o f t h e H a r b o u r f r o n t C o m m i t t e e r e q u e s t i n g C o u n c i l a p p r o v a l t o s p e n d u p t o $ 1 , 5 0 0 f o r a n e n g i n e e r i n g s t u d y t o d e t e r m i n e t h e s p e c i f i c a t i o n s r e q u i r e d f o r i n s t a l l a t i o n o f l i g h t i n g o n t h e p i e r . H e n o t e d t h a t c o n d u i t h a d b e e n p u t i n p l a c e w h e n t h e p i e r h a d b e e n r e s u r f a c e d , h o w e v e r , c o n t r a c t o r s a r e h e s i t a n t t o p r o v i d e p r i c e q u o t e s w i t h o u t t h e d e t a i l e d s p e c i f i c a t i o n s . H e s u g g e s t e d t h a t t h e d r e d g i n g b u d g e t c o u l d b e u s e d a s a s o u r c e o f f u n d i n g . T h e A d m i n i s t r a t o r a c k n o w l e d g e d t h a t t h e r e i s $ 8 0 , 0 0 0 i n t h e b u d g e t , h o w e v e r , t h e s e d o l l a r s a r e t o b e r a i s e d t h r o u g h g r a n t s , d o n a t i o n s a n d f u n d r a i s i n g . H e s u g g e s t e d t h a t t h e m a t t e r b e r e f e r r e d b a c k t o s t a f f f o r a n i n t e r n a l r e v i e w o f t h e W a t e r f r o n t M a s t e r P l a n , c o m m e n t s p r o v i d e d t o t h e c o n s u l t a n t a n d a f i n a l r e p o r t c o u l d b e b a c k t o C o u n c i l b y t h e e n d o f J u l y . C o u n c i l d i s c u s s i o n f o l l o w e d a n d s t a f f d i r e c t i o n w a s g i v e n t o r e v i e w t h e p l a n a n d r e p o r t b a c k t o C o u n c i l i n J u n e w i t h f u n d i n g o p t i o n s . 2 . S T A T E M E N T S B Y C O U N C I L N o n e . 3 . U P D A T E S O N P R O J E C T S N o n e . 5 . I N F O R M A T I O N I T E M S 1 . C O R R E S P O N D E N C E & R E P O R T S ( a ) C o r r e s p o n d e n c e d a t e d A p r i l 2 6 , 2 0 1 4 f r o m C e m e n t A s s o c i a t i o n o f C a n a d a r e g a r d i n g " P r o p o s e d C h a n g e s t o t h e O n t a r i o B u i l d i n g C o d e " . F i l e : A 0 1 P a g e 3 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 2 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 , ( b ) C o r r e s p o n d e n c e d a t e d A p r i l 3 0 , 2 0 1 4 f r o m C e n t r a l A l g o m a J o i n t D i s a s t e r R e l i e f C o m m i t t e e r e g a r d i n g " D o n a t i o n " . F i l e : A 1 6 ( c ) C o m m i t t e e o f A d j u s t m e n t C e r t i f i e d N o t i c e o f D e c i s i o n r e g a r d i n g " W a y n e D e J o n g " F i l e : D 1 3 ( d ) C o r r e s p o n d e n c e d a t e d A p r i l , 2 0 1 4 f r o m M i n i s t r y o f C i t i z e n s h i p a n d I m m i g r a t i o n r e g a r d i n g " O n t a r i o M e d a l F o r G o o d C i t i z e n s h i p " . F i l e : M 0 2 ( e ) A y l m e r A r e a C o m m u n i t y F o u n d a t i o n " P e o p l e W h o M a k e a D i f f e r e n c e " N o m i n a t i o n F o r m . F i l e : M 0 2 w O P P N e w s R e l e a s e r e g a r d i n g " V i c t o r i a D a y L o n g W e e k e n d " F i l e : P l 7 2 0 1 4 - 2 4 9 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r T S o u t h w i c k " T H A T i n f o r m a t i o n i t e m s 5 ( a ) t h r o u g h 5 ( f ) b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y 6 . P L A N N I N G , D E V E L O P M E N T , R E C R E A T I O N & T O U R I S M ( a ) S t a f f R e p o r t D 2 0 1 4 - 0 7 r e g a r d i n g " H o o v e r P l a n A g r e e m e n t / B y - L a w 2 0 1 4 - 0 5 6 " F i l e : D l l . H O O V 2 0 1 4 - 2 5 0 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r T S o u t h w i c k " T H A T B y - L a w 2 0 1 4 - 0 5 6 , b e i n g a b y - l a w t o a u t h o r i z e t h e e x e c u t i o n o f a S i t e P l a n A g r e e m e n t w i t h T o b i a s a n d D o n n a H o o v e r a n d t h e M u n i c i p a l i t y o f B a y h a m b e p r e s e n t e d t o C o u n c i l f o r e n a c t m e n t . " C A R R I E D U N A N I M O U S L Y 7 . R O A D S , A G R I C U L T U R E & D R A I N A G E 1 . C O U R T O F R E V I S I O N - D R A I N A G E 2 0 1 4 - 2 5 1 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r T S o u t h w i c k P a g e 4 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 3 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 " T H A T i n a c c o r d a n c e w i t h t h e p r o v i s i o n s o f t h e D r a i n a g e A c t , t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m a p p o i n t s P a u l E n s , T o m S o u t h w i c k , W a y n e C a s i e r a n d E d K e t c h a b a w t o s i t a s m e m b e r s o f t h e C o u r t o f R e v i s i o n ; T H A T P a u l E n s a c t a s C h a i r m a n ; A N D T H A T t h e C o u n c i l M e e t i n g b e a d j o u r n e d f o r t h e p u r p o s e o f h o l d i n g a C o u r t o f R e v i s i o n p u r s u a n t t o t h e p r o v i s i o n s o f t h e D r a i n a g e A c t . " C A R R I E D U N A N I M O U S L Y A P P L I C A T I O N 8 : 0 0 p . m . - C o u r t o f R e v i s i o n - M e u l l e r D r a i n 2 0 1 4 C o u r t o f R e v i s i o n r e g a r d i n g t h e a s s e s s m e n t o f p r o p e r t i e s i n r e g a r d t o D r a i n a g e R e p o r t N o . 2 1 1 3 6 4 p r e p a r e d b y S p r i e t A s s o c i a t e s a n d r e f e r r e d t o a s t h e M e u l l e r D r a i n 2 0 1 4 . D E C L A R A T I O N O F P E C U N I A R Y I N T E R E S T A N D T H E G E N E R A L N A T U R E T H E R E O F D e p u t y M a y o r E v a n i t s k i d i s c l o s e d a c o n f l i c t o f i n t e r e s t i n t h e M e u l l e r D r a i n a n d v a c a t e d h i s c h a i r d u r i n g d i s c u s s i o n a n d v o t i n g o n t h e m a t t e r . S T A F F P R E S E N T A T I O N S t a f f R e p o r t D R 2 0 1 4 - 0 0 6 r e g a r d i n g " M e u l l e r D r a i n 2 0 1 4 C o u r t o f R e v i s i o n " . F i l e : E 0 9 A w r i t t e n N o t i c e o f A p p e a l h a s b e e n r e c e i v e d b y t h e C l e r k f r o m T o m a n d J o a n n e T e a t h e r . D r a i n a g e S u p e r i n t e n d e n t B i l l K n i f t o n p r e s e n t e d h i s r e p o r t a n d n o t e d t h a t M r . T e a t h e r i s i n a t t e n d a n c e i n r e g a r d t o h i s a p p e a l , s u b m i t t e d f o r c o n s i d e r a t i o n . P U B L I C C O M M E N T S M r . T e t h e r i n d i c a t e d t h a t h e b e l i e v e s t h e b e n e f i t , a s d e f i n e d u n d e r t h e a s s e s s m e n t d e f i n i t i o n s i n t h e r e p o r t , w i l l n o t b e m e t f o r h i s p r o p e r t y . H e c o m m e n t e d t h a t n o w a t e r f r o m h i s p r o p e r t y g o e s t o t h e o u t l e t a n d q u e s t i o n e d w h a t a m o u n t o f w a t e r w o u l d r u n s o l e l y f r o m h i s p r o p e r t y t h r o u g h t h e M u e l l e r D r a i n a s h e b e l i e v e s h i s l a n d w i l l c o n t i n u e t o c a r r y a l l e x c e s s w a t e r a c r o s s i t . M r . S p r i e t r e s p o n d e d t h a t t h e n e w c a t c h b a s i n i s b e t t e r a n d l a r g e r t h a n t h e o l d o n e , w i l l c a r r y a n i n c r e a s e i n w a t e r o f 6 0 % a n d w i l l i m p r o v e M r . T e t h e r ' s s i t u a t i o n . C O U R T M E M B E R C O M M E N T S E . K e t c h a b a w r e q u e s t e d c l a r i f i c a t i o n r e g a r d i n g t h e b e n e f i t a s s e s s m e n t . P a g e 5 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 4 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 M r . S p r i e t r e s p o n d e d t h a t t h e o v e r s i z e c a t c h b a s i n w i l l p r o v i d e a b e n e f i t t o M r . T e t h e r a s i t w i l l e n a b l e t h e w a t e r t o b e t a k e n u n d e r g r o u n d a n d a w a y f r o m t h e T e t h e r p r o p e r t y . D I S P O S I T I O N O F I T E M 2 0 1 4 - 2 5 2 M o v e d b y : W C a s i e r S e c o n d e d b y : T S o u t h w i c k " W H E R E A S , i n a c c o r d a n c e w i t h S e c t i o n 5 2 , C h a p . D . 1 7 o f t h e D r a i n a g e A c t , R . S . 0 . 1 9 9 0 t h e a p p e a l p e r i o d w h i c h a l l o w s a n y o w n e r o f l a n d a s s e s s e d f o r d r a i n a g e w o r k s t o a p p e a l : t h a t r o a d o r l a n d h a s b e e n a s s e s s e d t o o h i g h o r t o o l o w , o r - t h a t a n y l a n d o r r o a d t h a t s h o u l d b e a s s e s s e d h a s n o t b e e n a s s e s s e d , o r t h a t d u e c o n s i d e r a t i o n h a s n o t b e e n g i v e n a s t o t y p e o f u s e o f l a n d , h a s e x p i r e d , a n d t h e C o u r t o f R e v i s i o n h a s d e t e r m i n e d t h e a s s e s s m e n t a p p e a l f o r p r o p e r t y o w n e d b y T & J l e a t h e r , b e i n g L o t 6 C o n e . 1 0 , R o l l # 0 0 5 - 1 2 2 - 5 0 ) t o b e d e n i e d ; T H E R E F O R E t h e C o u r t o f R e v i s i o n f o r t h e M u e l l e r D r a i n 2 0 1 4 h e r e b y c o n f i r m s t h e a s s e s s m e n t s a s p e r t h e E n g i n e e r s R e p o r t # 2 1 1 3 6 4 d a t e d M a r c h 1 4 , 2 0 1 4 . " C A R R I E D U N A N I M O U S L Y A D J O U R N M E N T 2 0 1 4 - 2 5 3 M o v e d b y : T S o u t h w i c k S e c o n d e d b y : E K e t c h a b a w " T H A T t h e C o u r t o f R e v i s i o n b e a d j o u r n e d a n d t h e C o u n c i l m e e t i n g b e r e c o n v e n e d a t 8 : 1 8 p . m . " C A R R I E D U N A N I M O U S L Y 8 . P R O P E R T Y , B U I L D I N G & P R O T E C T I V E S E R V I C E S ( a ) C o r r e s p o n d e n c e d a t e d M a y 5 , 2 0 1 4 f r o m E l g i n S t . T h o m a s E M S r e g a r d i n g " 6 2 1 5 P l a n k R o a d " . F i l e : P l 5 2 0 1 4 - 2 5 4 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e c o r r e s p o n d e n c e r e g a r d i n g u s e o f 6 2 1 5 P l a n k R o a d , V i e n n a f o r t h e p u r p o s e o f l o c a t i n g a n E m e r g e n c y R e s p o n s e U n i t b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y P a g e 6 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 5 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 9 . F I N A N C E , A D M I N I S T R A T I O N & P E R S O N N E L ( a ) C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 5 6 7 t o C h e q u e # 0 1 6 6 2 5 i n c l u s i v e t o t a l i n g $ 1 2 7 , 3 6 6 . 4 8 a n d P a y r o l l D i s b u r s e m e n t s f o r t h e p e r i o d e n d i n g A p r i l 2 7 , 2 0 1 4 t o t a l i n g $ 4 9 , 9 4 2 . 4 0 . 2 0 1 4 - 2 5 5 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T t h e C h e q u e R e g i s t e r , b e i n g C h e q u e # 0 1 6 5 6 7 t o C h e q u e # 0 1 6 6 2 5 i n c l u s i v e , t o t a l i n g $ 1 2 7 , 3 6 6 . 4 8 a n d P a y r o l l D i s b u r s e m e n t s f o r t h e p e r i o d e n d i n g A p r i l 2 7 , 2 0 1 4 t o t a l i n g $ 4 9 , 9 4 2 . 4 0 b e a p p r o v e d . " C A R R I E D U N A N I M O U S L Y ( b ) C o r r e s p o n d e n c e d a t e d M a y 8 , 2 0 1 4 f r o m C a r o l y n Z w i c k e r , O u t r e a c h P r o g r a m s , O n t a r i o E a r l y Y e a r s C e n t r e - E l g i n M i d d l e s e x L o n d o n r e q u e s t i n g u s e o f g r e e n s p a c e a t t h e S t r a f f o r d v i l l e C o m m u n i t y P a r k f o r t h e " S u m m e r P a r k P r o g r a m " . F i l e : C 1 3 2 0 1 4 - 2 5 6 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T t h e c o r r e s p o n d e n c e d a t e d M a y 8 , 2 0 1 4 s u b m i t t e d b y C a r o l y n Z w i c k e r , O n t a r i o E a r l y Y e a r s C e n t r e - E l g i n M i d d l e s e x L o n d o n b e r e c e i v e d ; T H A T C o u n c i l g r a n t s p e r m i s s i o n t o u s e g r e e n s p a c e i n t h e S t r a f f o r d v U I e C o m m u n i t y P a r k o n F r i d a y m o r n i n g s f r o m 9 : 3 0 a . m . - 1 1 : 3 0 a . m . f o r t h e p e r i o d J u l y 1 1 t o A u g u s t 2 2 , 2 0 1 4 , s u b j e c t t o p r o o f o f l i a b i l i t y i n s u r a n c e c o v e r a g e , n a m i n g t h e M u n i c i p a l i t y o f B a y h a m a s a n a d d i t i o n a l i n s u r e d , i n t h e m i n i m u m a m o u n t o f $ 2 , 0 0 0 , 0 0 0 ; A N D T H A T t h e c l e a n u p o f t h e a r e a b e t h e r e s p o n s i b i l i t y o f t h e u s e r s . " C A R R I E D U N A N I M O U S L Y ( c ) M e m o r a n d u m C 2 0 1 4 - 1 6 r e g a r d i n g " M N R P a r k A g r e e m e n t A m e n d m e n t " F i l e : C 0 1 2 0 1 4 - 2 5 7 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T M e m o r a n d u m C 2 0 1 4 - 1 5 r e g a r d i n g M N R P a r k A g r e e m e n t A m e n d m e n t b e r e c e i v e d ; P a g e 7 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 6 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 A N D T H A T B y - L a w 2 0 1 4 - 0 5 5 , b e i n g a b y - l a w t o a m e n d t h e d e s c r i p t i o n o f l a n d s o n t h e a g r e e m e n t t o f a c i l i t a t e r e g i s t r a t i o n , b e p r e s e n t e d t o C o u n c i l f o r e n a c t m e n t . " C A R R I E D U N A N I M O U S L Y ( d ) M e m o r a n d u m C 2 0 1 4 - 1 6 r e g a r d i n g " W i n d I n t e r p r e t i v e C e n t r e " . F i l e : C 1 3 F u r t h e r t o i n t e r e s t i n k e e p i n g t h e c e n t r e o p e n f o r v i s i t o r s , s t a f f a d v i s e d t h a t a n i n s p e c t i o n h a d b e e n c o m p l e t e d a n d t h e b u i l d i n g i s c u r r e n t l y i n a s a f e c o n d i t i o n f o r s t a f f a n d v i s i t o r s . C o u n c i l a l s o d i s c u s s e d w h e t h e r t o c o n t i n u e t o p u t f u n d s i n t o t h e w i n d i n t e r p r e t i v e c e n t r e b u i l d i n g o r t o u p g r a d e l o w t e c h s i g n a g e t o i n c l u d e i n s t a l l a t i o n o f a b a s i c b u l l e t i n b o a r d f o r c o m m u n i t y u s e . S t a f f w a s d i r e c t e d t o l o o k i n t o p l a c i n g c o m m u n i t y b u l l e t i n b o a r d t y p e s i g n a g e o n t h e s i t e . 2 0 1 4 - 2 5 8 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T M e m o r a n d u m C 2 0 1 4 - 1 6 r e g a r d i n g W i n d I n t e r p r e t i v e C e n t r e b e r e c e i v e d ; T H A T C o u n c i l s u p p o r t s s t a f f i n g t h e W i n d I n t e r p r e t i v e C e n t r e f r o m l a t e J u n e u n t i l L a b o u r D a y ; T H A T t h e M u n i c i p a l i t y a c c e p t s t h e o f f e r b y G D F S u e z C a n a d a t o d o n a t e $ 2 , 0 0 0 t o w a r d t h e c o s t s a s s o c i a t e d w i t h s t a f f i n g t h e W i n d I n t e r p r e t i v e C e n t r e ; A N D T H A T t h e M u n i c i p a l i t y o f B a y h a m a g r e e s t o h i r e s t u d e n t s t a f f i n g , a s r e c o m m e n d e d b y M r . K i r b y , f o r u p t o a m a x i m u m o f 3 5 h o u r s p e r w e e k , s u b j e c t t o f u n d r a i s i n g e f f o r t s o f t h e c o m m i t t e e t o c o v e r t h e f u l l c o s t s . " C A R R I E D U N A N I M O U S L Y ( e ) C o r r e s p o n d e n c e f r o m N a t u r a l R e s o u r c e G a s r e g a r d i n g " Q u a r t e r l y R a t e A d j u s t m e n t M e c h a n i s m " . F i l e : E 0 6 T h e A d m i n i s t r a t o r c o m m e n t e d t h a t h e b e l i e v e s i t i s n o t a p p r o p r i a t e o r r e a s o n a b l e f o r N R G t o r e c o u p t h e i r a d d i t i o n a l c o s t s a n d p e n a l t i e s f r o m t h e i r c o n s u m e r s w h e n i t i s r e l a t e d t o t h e c o m p a n y ' s p o o r m a n a g e m e n t p r a c t i c e s r a t h e r t h a n a n i n c r e a s e i n c o m m o d i t y p r i c e s . 2 0 1 4 - 2 5 9 M o v e d b y : D e p u t y M a y o r C E v a n i t s k i S e c o n d e d b y : C o u n c i l l o r W C a s i e r W H E R E A S N a t u r a l R e s o u r c e G a s L i m i t e d ( N R G ) , w h i c h h a s a F r a n c h i s e A g r e e m e n t t o p r o v i d e n a t u r a l g a s t o t h e m a j o r i t y o f t h e r e s i d e n t s s e r v i c e d w i t h P a g e 8 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 7 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 n a t u r a l g a s i n t h e M u n i c i p a l i t y o f B a y h a m a n d s u r r o u n d i n g a r e a s , h a s m a d e a p p l i c a t i o n t o t h e O n t a r i o E n e r g y B o a r d t o r e c o v e r f r o m i t s r a t e p a y e r s , c o s t s a s s o c i a t e d w i t h s e r v i c i n g c o n s u m e r s w i t h n a t u r a l g a s ; A N D W H E R E A S b a s e d o n a c t u a l a n d f o r e c a s t n a t u r a l g a s p r i c e s f o r t h e A p r i l 2 0 1 3 t h r o u g h M a r c h 2 0 1 4 t h e N R G P u r c h a s e d G a s C o m m o d i t y V a r i a n c e A c c o u n t ( P G C V A ) b a l a n c e a n d t h e O n t a r i o E n e r g y B o a r d d e c i s i o n a n d I n t e r i m O r d e r h a v e r e s u l t e d i n a n a v e r a g e r e s i d e n t i a l c o n s u m e r r a t e i n c r e a s e o f a p p r o x i m a t e l y $ 2 8 0 a y e a r ; A N D W H E R E A S , a s o u t l i n e d i n t h e O n t a r i o E n e r g y B o a r d A c t , 1 9 9 8 S . O . 1 9 9 8 , C H A P T E R 1 5 S C H E D U L E B , S e c t i o n 2 ( 2 ) t h e O n t a r i o E n e r g y B o a r d , i n c a r r y i n g o u t i t s r e s p o n s i b i l i t i e s u n d e r t h i s o r a n y o t h e r A c t i n r e l a t i o n t o g a s , s h a l l b e g u i d e d b y t h e f o l l o w i n g o b j e c t i v e s : T o p r o t e c t t h e i n t e r e s t s o f c o n s u m e r s w i t h r e s p e c t t o p r i c e s a n d t h e r e l i a b i l i t y a n d q u a l i t y o f g a s s e r v i c e ; A N D W H E R E A S t h e N o t i c e i n A p p e n d i x ' C ' t o O n t a r i o E n e r g y B o a r d C a s e N o . 2 0 1 4 - 0 0 5 3 s u b m i t t e d b y N R G s t a t e s : * N R G i s p e r m i t t e d t o r e c o v e r w h a t i t p a y s f o r t h e p u r c h a s e o f g a s p l u s a n y c o s t s r e a s o n a b l y a s s o c i a t e d w i t h t h i s p u r c h a s e ' ; N O W T H E R E F O R E B E I T R E S O L V E D T H A T t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m d i r e c t s t a f f t o s u b m i t a ' l e t t e r o f c o m m e n t ' t o t h e O n t a r i o E n e r g y B o a r d - C a s e N o . E B 2 0 1 4 - 0 0 5 3 r e g a r d i n g N a t u r a l R e s o u r c e G a s L i m i t e d ( N R G ) r e q u e s t t o r e c o v e r f r o m c o n s u m e r s t h e c o s t s o f n a t u r a l g a s p u r c h a s e s m a d e b y N R G i n F e b r u a r y 2 0 1 4 i n o r d e r t o f u l f i l l i t s c o n t r a c t w i t h U n i o n G a s L i m i t e d ; A N D T H A T t h e ' l e t t e r o f c o m m e n t * h i g h l i g h t t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m p o s i t i o n t h a t N R G n o t b e g r a n t e d p e r m i s s i o n f r o m t h e O n t a r i o E n e r g y B o a r d t o r e c o v e r , f r o m c o n s u m e r s , t h e p e n a l t y c o s t s a s s o c i a t e d w i t h N R G ' s f a i l u r e t o f u l f i l l t h e o b l i g a t i o n s o f i t s c o n t r a c t t o U n i o n G a s L i m i t e d w i t h d u e p r u d e n c e a s e v i d e n c e d b y t h e f a c t s t h a t : i . t h e p e n a l t y c o s t s a s s o c i a t e d w i t h t h e p u r c h a s e o f g a s a r e a r e s u l t o f p o o r c o n t r a c t m a n a g e m e n t a n d a r e n o t " r e a s o n a b l e " t o b e p a s s e d o n t o c o n s u m e r s ; i i . t h e A p r i l 1 , 2 0 1 4 D e c i s i o n a n d I n t e r i m O r d e r o f t h e O n t a r i o E n e r g y B o a r d n o t e d t h a t ' N R G a c t e d i m p r u d e n t l y d u r i n g t h e p a s t w i n t e r b e c a u s e i t d i d n o t t a k e a n y p r e - e m p t i v e a c t i o n t o m i t i g a t e t h e s h o r t f a l l i n i t s b a n k e d g a s a c c o u n t ' ; i i i . O n t a r i o E n e r g y B o a r d s t a f f s u b m i t t e d t h a t a p r u d e n t u t i l i t y o p e r a t o r w o u l d h a v e b e g u n t o m i t i g a t e t h e v a r i a n c e i n i t s b a n k e d g a s a c c o u n t e a r l y i n t h e w i n t e r b y m a k i n g i n c r e m e n t a l g a s p u r c h a s e s w i t h a v i e w t o s p r e a d s p o t g a s p u r c h a s e s o v e r t h e w i n t e r a n d t h e r e b y d i v e r s i f y t h e r i s k a s s o c i a t e d w i t h t h e s e i n c r e m e n t a l p u r c h a s e s ; A N D T H A T a c o p y o f t h i s r e s o l u t i o n b e f o r w a r d e d t o t h e C o u n t y o f E I g i n a n d a l l a f f e c t e d l o w e r t i e r m u n i c i p a l i t i e s i n E l g i n C o u n t y , r e q u e s t i n g t h e s a m e t o s u b m i t a ' l e t t e r o f c o m m e n t * t o t h e O n t a r i o E n e r g y B o a r d s t a t i n g t h e p o s i t i o n t h a t N R G n o t P a g e 9 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 8 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 b e g r a n t e d p e r m i s s i o n t o r e c o v e r , f r o m c o n s u m e r s , t h e p e n a l t y c o s t s a s s o c i a t e d w i t h N R G ' s f a i l u r e t o f u l f i l l t h e o b l i g a t i o n s o f i t s c o n t r a c t t o U n i o n G a s L i m i t e d . " C A R R I E D U N A N I M O U S L Y ( f ) C o r r e s p o n d e n c e d a t e d M a y 6 , 2 0 1 4 f r o m M i n i s t r y o f A g r i c u l t u r e a n d F o o d a n d M i n i s t r y o f R u r a l A f f a i r s r e g a r d i n g " E c o n o m i c D e v e l o p m e n t I n i t i a t i v e s a n d O p p o r t u n i t i e s P l a n " F i l e : F 1 1 2 0 1 4 - 2 6 0 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T c o r r e s p o n d e n c e f r o m M i n i s t r y o f A g r i c u l t u r e a n d F o o d a n d M i n i s t r y o f R u r a l A f f a i r s r e g a r d i n g t h e R u r a l E c o n o m i c D e v e l o p m e n t ( R E D ) P r o g r a m b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y ^ ( g ) M e m o r a n d u m C 2 0 1 4 - 1 7 r e g a r d i n g " H S T R e l a t e d t o C o m m u n i t y G r o u p s " . F i l e : A 2 1 C o u n c i l d i s c u s s e d t h e c o n c e r n s r a i s e d b y t h e t w o o r g a n i z a t i o n s r e g a r d i n g t h e a d d i t i o n o f t h e H S T t o t h e A p r i l c o n t r a c t s . I t w a s a g r e e d t h a t t h e o u t s t a n d i n g a g r e e m e n t s m u s t b e s i g n e d a n d o u t s t a n d i n g a m o u n t s , l e s s H S T , b e p a i d . F u r t h e r t o s t a f f r e c o m m e n d a t i o n s r e g a r d i n g p r o c e d u r e s f o r c o l l e c t i o n o f r e n t a l f e e s C o u n c i l d i r e c t e d t h e m a t t e r t o t h e C o m m u n i t y C e n t r e s C o m m i t t e e f o r d i s c u s s i o n a n d r e c o m m e n d a t i o n b a c k t o C o u n c i l . 2 0 1 4 - 2 6 1 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m d i r e c t s t h a t a l l n e w C o m m u n i t y C e n t r e r e n t a l c o n t r a c t s b e a s s e s s e d H S T b e g i n n i n g M a y 1 , 2 0 1 4 ; A N D T H A T c o n t r a c t s s i g n e d p r i o r t o n o t i c e o f H S T b e e x e m p t f r o m H S T . " C A R R I E D U N A N I M O U S L Y ( h ) S t a f f R e p o r t F 2 0 1 4 - 0 1 I r e g a r d i n g " R u r a l E c o n o m i c D e v e l o p m e n t ( R E D ) P r o g r a m " F i l e : F 1 1 2 0 1 4 - 2 6 2 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w P a g e 1 0 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 1 9 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 " T H A T S t a f f R e p o r t F 2 0 1 4 - 0 1 1 r e g a r d i n g t h e R u r a l E c o n o m i c D e v e l o p m e n t ( R E D ) P r o g r a m b e r e c e i v e d ; A N D T H A T C o u n c i l a u t h o r i z e s s o l e - s o u r c i n g t h e E c o n o m i c D e v e l o p m e n t I n i t i a t i v e s a n d O p p o r t u n i t i e s P l a n t o M i l l i e r , D i c k i n s o n , B l a i s , p u r s u a n t t o t h e j u s t i f i c a t i o n s o u t l i n e d i n t h e r e p o r t ; A N D T H A T B y - L a w 2 0 1 4 - 0 5 8 b e p r e s e n t e d t o C o u n c i l f o r e n a c t m e n t . " C A R R I E D U N A N I M O U S L Y 1 0 . E N V I R O N M E N T ( a ) Q u a r t e r l y R e p o r t f o r t h e B a y h a m W a t e r D i s t r i b u t i o n S y s t e m a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 . F i l e : E 0 8 S t a f f n o t e d t h a t t h e r e h a d b e e n a s u b s t a n t i a l l o s s o f w a t e r d u e t o b u r s t p i p e s a t t h e o l d f i r e b a l l d u r i n g t h e w i n t e r . C o u n c i l a g r e e d a n d d i r e c t e d t h a t t h e w a t e r l o s s s h o u l d b e b i l l e d t o t h e M u n i c i p a l i t y r a t h e r t h a n t h e w a t e r u s e r s . 2 0 1 4 - 2 6 3 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e Q u a r t e r l y R e p o r t f o r t h e B a y h a m W a t e r D i s t r i b u t i o n S y s t e m a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y ( b ) Q u a r t e r l y R e p o r t f o r t h e B a y h a m S m a l l M u n i c i p a l N o n - R e s i d e n t i a l W e l l s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 . F i l e : E 0 8 2 0 1 4 - 2 6 4 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e Q u a r t e r l y R e p o r t f o r t h e S m a l l M u n i c i p a l N o n - R e s i d e n t i a l W e l l s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y ( c ) Q u a r t e r l y R e p o r t f o r t h e R i c h m o n d C o m m u n i t y W a t e r S y s t e m a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 . F i l e : E 0 8 P a g e 1 1 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 2 0 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 2 0 1 4 - 2 6 5 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e Q u a r t e r l y R e p o r t f o r t h e R i c h m o n d C o m m u n i t y W a t e r S y s t e m a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y ( d ) P o r t B u r w e l l W a s t e w a t e r T r e a t m e n t P l a n t Q u a r t e r l y C o m p l i a n c e S u m m a r y a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 . F i l e : E 0 8 2 0 1 4 - 2 6 6 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T P o r t B u r w e l l W a s t e w a t e r T r e a t m e n t P l a n t Q u a r t e r l y C o m p l i a n c e S u m m a r y R e p o r t a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 4 b e r e c e i v e d f o r i n f o r m a t i o n . " C A R R I E D U N A N I M O U S L Y 1 1 . C O M M I T T E E O F T H E W H O L E T h e r e w e r e n o C l o s e d S e s s i o n i t e m s . 1 2 . B Y - L A W S ^ ( a ) B y - L a w 2 0 1 4 - 0 5 5 A B y - L a w t o a m e n d B y - L a w 2 0 1 4 - 0 0 4 a n d A p p e n d i x " A " ( M i n i s t e r o f N a t u r a l R e s o u r c e s S e w e r S e r v i c e s I n s t a l l a t i o n a n d C o n n e c t i o n ) ( b ) B y - L a w 2 0 1 4 - 0 5 6 A B y - L a w t o a u t h o r i z e t h e e x e c u t i o n o f a n a g r e e m e n t ( H o o v e r S i t e P l a n ) ( c ) B y - L a w 2 0 1 4 - 0 5 8 A B y - L a w t o a u t h o r i z e t h e e x e c u t i o n o f a F u n d i n g A g r e e m e n t ( R E D A g r e e m e n t n o t a v a i l a b l e a t t i m e o f p u b l i s h i n g ) 2 0 1 4 - 2 6 7 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T B y - L a w s 2 0 1 4 - 0 5 5 , 2 0 1 4 - 0 5 6 a n d 2 0 1 4 - 0 5 8 b e r e a d a f i r s t , s e c o n d a n d t h i r d t i m e a n d f i n a l l y p a s s e d . " C A R R I E D U N A N I M O U S L Y ( d ) B y - L a w 2 0 1 4 - 0 5 7 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c i l P a g e 1 2 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 2 1 o f 2 6 6 C o u n c i l M i n u t e s M a y 1 5 , 2 0 1 4 2 0 1 4 - 2 6 8 M o v e d b y : C o u n c i l l o r E K e t c h a b a w S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T c o n f i r m i n g B y - L a w 2 0 1 4 - 0 5 7 b e r e a d a f i r s t , s e c o n d a n d t h i r d t i m e a n d f i n a l l y p a s s e d . " C A R R I E D U N A N I M O U S L Y 1 3 . A D J O U R N M E N T ( ^ ) A d j o u r n m e n t 2 0 1 4 - 2 6 9 M o v e d b y : D e p u t y M a y o r C E v a n i t s k i S e c o n d e d b y : C o u n c i l l o r E K e t c h a b a w " T H A T t h e C o u n c i l m e e t i n g b e a d j o u r n e d a t 9 : 4 1 p . m . " C A R R I E D U N A N I M O U S L Y \ ^ J ] ^ J < ^ ? ^ 1 ^ X ^ d ^ o n ^ M A Y O R C L ^ R K P a g e 1 3 o f 1 3 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 2 2 o f 2 6 6 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d M a y 1 5 , 2 0 1 4 . P a g e 2 3 o f 2 6 6 C O U N C I L S P E C I A L M E E T I N G M I N U T E S T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M 9 3 4 4 P l a n k R o a d , S t r a f f o r d v i l l e , O N C o u n c i l C h a m b e r s T h u r s d a y , M a y 2 2 , 2 0 1 4 7 : 0 0 p . m . T h e s p e c i a l m e e t i n g o f C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m w a s h e l d o n T h u r s d a y , M a y 2 2 , 2 0 1 4 i n t h e C o u n c i l C h a m b e r s . P r e s e n t w e r e M a y o r P a u l E n s , D e p u t y M a y o r C l i f f E v a n i t s k i , C o u n c i l l o r s W a y n e C a s i e r , T o m S o u t h w i c k a n d E d K e t c h a b a w , A d m i n i s t r a t o r P a u l S h i p w a y a n d C l e r k L y n d a M i l l a r d . 1 . C A L L T O O R D E R M a y o r E n s c a l l e d t h e m e e t i n g t o o r d e r a t 7 : 0 0 p . m . 2 . D E C L A R A T I O N O F P E C U N I A R Y I N T E R E S T A N D T H E G E N E R A L N A T U R E T H E R E O F N o d i s c l o s u r e s o f p e c u n i a r y i n t e r e s t w e r e d e c l a r e d . 3 . C O M M I T T E E O F T H E W H O L E ( a ) I n C a m e r a . 2 0 1 4 - 2 7 0 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r T S o u t h w i c k " T H A T t h e C o u n c i l d o n o w r i s e t o e n t e r i n t o a n " I n C a m e r a " S e s s i o n o f C o m m i t t e e o f t h e W h o l e a t 7 : 0 1 p . m . t o d i s c u s s l a b o u r r e l a t i o n s o r e m p l o y e e n e g o t i a t i o n s . " C A R R I E D U N A N I M O U S L Y ( b ) C o n f i d e n t i a l R e p o r t r e g a r d i n g p e r s o n a l m a t t e r s a b o u t i d e n t i f i a b l e i n d i v i d u a l s . ( R e c o m m e n d a t i o n f o r T r e a s u r e r p o s i t i o n ) ( c ) O u t o f C a m e r a . 2 0 1 4 - 2 7 1 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e C o m m i t t e e o f t h e W h o l e d o n o w r i s e f r o m t h e " I n C a m e r a " s e s s i o n a t 7 : 1 0 p . m . " C A R R I E D U N A N I M O U S L Y P a g e 1 o f 2 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d M a y 2 2 , 2 0 1 4 . P a g e 2 4 o f 2 6 6 C o u n c i l S p e c i a l M e e t i n g M i n u t e s M a y 2 2 , 2 0 1 4 2 0 1 4 - 2 7 2 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : C o u n c i l l o r T S o u t h w i c k " T H A T t h e A d m i n i s t r a t o r b e a u t h o r i z e d t o m a k e a n o f f e r , a s p r o p o s e d , t o C a n d i d a t e 1 A ; A N D T H A T f a i l i n g a c c e p t a n c e b y t h e d e a d l i n e , t h e o f f e r , a s p r o p o s e d , t o C a n d i d a t e 1 B b e m a d e . " C A R R I E D U N A N I M O U S L Y 4 . B Y - L A W S ( a ) B y - L a w 2 0 1 4 - 0 5 9 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c i l 2 0 1 4 - 2 7 3 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T c o n f i r m i n g B y - L a w 2 0 1 4 - 0 5 9 b e r e a d a f i r s t , s e c o n d a n d t h i r d t i m e a n d f i n a l l y p a s s e d . " C A R R I E D U N A N I M O U S L Y 5 . A D J O U R N M E N T ( a ) A d j o u r n m e n t 2 0 1 4 - 2 7 4 M o v e d b y : C o u n c i l l o r T S o u t h w i c k S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T t h e C o u n c i l m e e t i n g b e a d j o u r n e d a t 7 : 1 2 p . m . " C A R R I E D U N A N I M O U S L Y < - ^ ^ - h n i ^ ^ N 4 ^ t ^ f T D S 2 . v M A Y O R C L E ^ C P a g e 2 o f 2 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d M a y 2 2 , 2 0 1 4 . P a g e 2 5 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 2 6 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 2 7 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 2 8 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 2 9 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 3 0 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 3 1 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 3 2 o f 2 6 6 C o u r t n e y - B r o o k e L a u r i e a n d J o y D a w k i n s f r o m E l g i n S t . T h o m a s . . . P a g e 3 3 o f 2 6 6 - ^ < s f t » t e y \ e s o ^ P o w e r t o O n t a r i o . f O n D e m a n d . r " t M a y 1 4 , 2 0 1 4 I ^ I n d e p e n d e n t E l e c t r i c i t y L y n d a M i l l a r d I ^ A V n S y s t e m O p e r a t o r i 4 r ' u ? ^ M u n i c i p a l i t y o f B a y h a m f } Q / S 5 . ' - S i - y S t r . , . t S u i t e 4 : 0 . P O B o x 1 P . 0 . B o x 1 6 0 T o r o n l t , , O r » ' " , ' ) 0 M ^ L ; £ J K 4 S t r a f f o r d v i U e / O N N O J 1 Y O t 4 1 ( : ; C i ? t . " 0 w w w j ' ~ . r . : > . c a D e a r L y n d a M i l l a r d : I a m p l e a s e d t o p r o v i d e y o u w i t h a c o p y o f t h e I n d e p e n d e n t E l e c t r i c i t y S y s t e m O p e r a t o r ' s ( I E S O ) 2 0 1 3 A n n u a l R e p o r t - " R e a d y S e t G o : C a p t u r i n g t h e N e w - F o u n d F l e x i b i l i t y i n O n t a r i o ' s P o w e r G r i d " . T h i s y e a r ' s r e p o r t l o o k s a t t h e e f f o r t s u n d e r w a y t o m a n a g e O n t a r i o ' s p o w e r s y s t e m / a s i n c r e a s e d l e v e l s o f w i n d a n d s o l a r g e n e r a t i o n a r e c o n n e c t e d t o t h e g r i d . T h e r e p o r t a l s o p r o v i d e s a n o v e r v i e w o f e m e r g i n g i n d u s t r y d e v e l o p m e n t s i n c l u d i n g n e w e n e r g y s t o r a g e s o l u t i o n s a n d o p p o r t u n i t i e s f o r c o n s u m e r s t o b e n e f i t b y r e d u c i n g t h e i r d e m a n d a t c e r t a i n t i m e s . E n e r g y i s s u e s a r e t o p - o f - m i n d f o r O n t a r i o r e s i d e n t s a n d b u s i n e s s o w n e r s . N e w t e c h n o l o g i e s a l l o w c o n s u m e r s t o h a v e m o r e c o n t r o l o v e r t h e i r e l e c t r i c i t y u s e / m a n a g e t h e i r c o s t s a n d c o n t r i b u t e t o s y s t e m n e e d s . T h e I E S O i s w o r k i n g w i t h s t a k e h o l d e r s t o e x p l o r e a n d e v a l u a t e o p p o r t u n i t i e s t o i n c r e a s e t h e i r p a r t i c i p a t i o n i n t h e m a r k e t i n o r d e r t o e n h a n c e s y s t e m e f f i c i e n c y . A s p a r t o f o u r o u t r e a c h p r o g r a m / a r e p r e s e n t a t i v e o f t h e I E S O w o u l d b e p l e a s e d t o m a k e a s h o r t / i n f o r m a t i v e p r e s e n t a t i o n o n e l e c t r i c i t y i s s u e s a n d a n s w e r q u e s t i o n s a b o u t O n t a r i o ' s p o w e r s y s t e m a t o n e o f y o u r e v e n t s . T o p i c s t o b e c o v e r e d m a y i n c l u d e t h e r o l e o f c o n s u m e r s / e n e r g y e f f i c i e n c y / m a r k e t p r i c i n g / r e n e w a b l e g e n e r a t i o n / s m a r t g r i d a n d s y s t e m r e l i a b i l i t y . T h e I E S O ( w w w . i e s o . c a ) i s a n o t - f o r - p r o f i t e n t i t y e s t a b l i s h e d b y t h e G o v e r n m e n t o f O n t a r i o t o m a n a g e t h e p r o v i n c e ' s p o w e r s y s t e m s o t h a t O n t a r i a n s r e c e i v e p o w e r w h e n a n d w h e r e t h e y n e e d i t . T h e r e p o r t i s a l s o a v a i l a b l e o n l i n e a t w w w . i e s o . c a / a n n u a l r e p o r t . W e w e l c o m e y o u r q u e s t i o n s o r c o m m e n t s a t c o m m u n i c a t i o n s @ i e s o . c a . S i n c e r e l y / / , L h r \ W u . . » / T e r r y Y o u n g V i c e P r e s i d e n t / C o r p o r a t e a n d E m p l o y e e R e l a t i o n s C o r r e s p o n d e n c e d a t e d M a y 1 4 , 2 0 1 4 f r o m I n d e p e n d e n t E l e c t r i c i . . . P a g e 3 4 o f 2 6 6 5 S a n d r a M a e r t e n s F r o m : E l e a n o r M c M a h o n [ i n f o @ s h a r e t h e r o a d . c a ] f t o S e n t : T h u r s d a y , M a y 2 2 , 2 0 1 4 5 : 3 6 P M T o : S a n d r a M a e r t e n s S u b j e c t : T a k e t h e A c t i v e C o m m u n i t i e s P l e d g e T h e u p c o m i n g p r o v i n c i a l e l e c t i o n o n J u n e 1 2 i s a c h a n c e t o b u i l d p u b l i c a w a r e n e s s a n d p o l i t i c a l s u p p o r t f o r a c t i v e t r a n s p o r t a t i o n a n d b i k e - f r i e n d l y c o m m u n i t i e s a c r o s s O n t a r i o . W e n e e d y o u r h e l p ! I i n v i t e y o u t o t a k e a s m a l l b u t p o w e r f u l a c t i o n t o d a y t o h e l p b u i l d a c t i v e , h e a l t h y , a n d v i b r a n t c o m m u n i t i e s r i g h t a c r o s s t h e p r o v i n c e . I t ' s e a s y t o t a k e p a r t . . . 1 . T a k e a m o m e n t t o p l e d g e y o u r s u p p o r t b y c l i c k i n g o n " T a k e t h e A c t i v e C o m m u n i t i e s P l e d g e ! " b u t t o n b e l o w . W h e n y o u s i g n t h e P l e d g e , y o u a r e a d d i n g y o u r v o i c e t o t h o u s a n d s o f o t h e r s w h o a r e c a l l i n g o n g o v e r n m e n t t o p r o m o t e a c t i v e t r a n s p o r t a t i o n a n d b i k e - f i - i e n d l y . c o m m u n i t i e s . 2 . S e n d t h e p l e d g e t o y o u r l o c a l p r o v i n c i a l c a n d i d a t e ' s c a m p a i g n o f f i c e s a n d a s k t h e m t o s i g n i t t o o ! 3 . P r o m o t e t h e A c t i v e C o m m u n i t i e s P l e d g e C a m p a i g n b y s h a r i n g i t ! Y o u c a n s h a r e t h e P l e d g e b y p r o m o t i n g i t a t l o c a l e v e n t s , o r b y p o s t i n g t h e a c t i v e c o m m u n i t i e s p l e d g e . c a t o t h e c o m m e n t s s e c t i o n o f y o u r o w n s o c i a l f o r u m s , y o u r o w n b l o g , o r l o c a l n e w s p a p e r w e b s i t e . T h a n k y o u f o r y o u r c o n t i n u e d s u p p o r t a n d c o m m i t i n e n t t o s u p p o r t i n g A c t i v e C o m m i m i t i e s ! C l i c k h e r e t o r e a d a m e d i a r e l e a s e w e d i s t r i b u t e d t o d a y t o a n n o u n c e t h i s i n i t i a t i e . W a r m r e g a r d s , 1 C o r r e s p o n d e n c e d a t e d M a y 2 2 , 2 0 1 4 f r o m E l e a n o r M c M a h o n r e g a r . . . P a g e 3 5 o f 2 6 6 ^ ^ ^ / . _ 1 M / f l J E l e a n o r M c M a h o n F o u n d e r , S h a r e t h e R o a d C y c l i n g C o a l i t i o n T A K E T H E A C T I V E C O M M U N I T I E S P I E D G E ! H A R E m M i . . I ^ s n / u T ^ / ' V k . . 2 C o r r e s p o n d e n c e d a t e d M a y 2 2 , 2 0 1 4 f r o m E l e a n o r M c M a h o n r e g a r . . . P a g e 3 6 o f 2 6 6 , s A f ( ^ L O N G P O I N T R E G I O N C O N S E R V A T I O N A U T H O R I T Y ^ ^ / . L . ; . - \ f : B O A R D O F D I R E C T O R S M I N U T E S - A p r i l 2 , 2 0 1 4 ( a s a p p r o v e d a t t h e B o a r d o f D i r e c t o r s M e e t i n g h e l d M a y 7 , 2 0 1 4 ) M e m b e r s i n a t t e n d a n c e : L . B a r t l e t t , D . B e r e s , R . C h a m b e r s , B . C h a n y i , M . C o l u m b u s , R . G e y s e n s , E . K e t c h a b a w , R . S a c k r i d e r a n d D . T r a v a l e S t a f f i n a t t e n d a n c e : C . E v a n i t s k i , D . H o l m e s , J . R o b e r t s o n , J . M a x w e l l , H . S u r e t t e , P . G a g n o n , C . J a c q u e s , B . H o d i , J . M i l l e r a n d D . M c L a c h l a n R e g r e t s : C . G r i c e G u e s t : D . C a m e r o n n d T h e L P R C A C h a i r c a l l e d t h e m e e t i n g t o o r d e r a t 6 : 3 0 p m W e d n e s d a y , A p r i l 2 n a , 2 0 1 4 i n t h e T i l l s o n b u r g B o a r d r o o m . A D D I T I O N A L A G E N D A I T E M S M O T I O N A - 5 6 / 1 4 m o v e d : L . B a r t l e t t s e c o n d e d : B . C h a n y i T H A T t h e L P R C A B o a r d o f D i r e c t o r s a d d " B a i n R e q u e s t R e : H e a r i n g B o a r d F e e s " u n d e r C o r r e s p o n d e n c e a s i t e m 8 ( d ) t o t h e A p r i l 2 P 2 0 1 4 a g e n d a . C A R R I E D D I S C L O S U R E S O F I N T E R E S T N o n e D E P U T A T I O N S : N o n e M I N U T E S O F P R E V I O U S _ M E E T I N G S M O T I O N A - 5 7 / 1 4 m o v e d : B . C h a n y i s e c o n d e d : L . B a r t l e t t T H A T t h e m i n u t e s o f t h e L P R C A B o a r d o f D i r e c t o r s A n n u a l G e n e r a ! M e e t i n g h e l d t h F e b r u a r y 2 8 l " , 2 0 1 4 a n d t h e M i d - M o n t h D e v e l o p m e n t A p p l i c a t i o n A p p r o v a l m i n u t e s o f M a r c h 6 t h , 2 0 1 4 b e a d o p t e d a s c i r c u l a t e d . C A R R I E D T h e r e w e r e n o q u e s t i o n s o r c o m m e n t s r e g a r d i n g t h e a b o v e m i n u t e s . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y M i n u t e s o f m e e t i n g . . . P a g e 3 7 o f 2 6 6 B U S I N E S S A R I S I N G N o n e R E V I E W O F C O M M I T T E E M I N U T E S N o n e C O R R E S P O N D E N C E T h e B o a r d d i s c u s s e d t h e r e q u e s t b y M r . B a i n a n d n o t e d t h a t t h e g o a l o f a n y f e e s c h e d u l e i s s e r v i c e c o s t - r e c o v e r y . M O T I O N A - 5 8 / 1 4 m o v e d : L . B a r t l e t t s e c o n d e d : B . C h a n y i T H A T c o r r e s p o n d e n c e o u t l i n e d i n t h e B o a r d o f D i r e c t o r s ' A g e n d a o f A p r i l 2 p d , 2 0 1 4 w i t h a d d i t i o n s b e r e c e i v e d a s i n f o r m a t i o n . C A R R I E D M O T I O N A - 5 9 / 1 4 m o v e d : D . T r a v a l e s e c o n d e d : E . K e t c h a b a w T H A T t h e L P R C A B o a r d o f D i r e c t o r s d i r e c t s s t a f f t o p r e p a r e a r e p o r t o n L P H C A H e a r i n g F e e s . C A R R I E D D E V E L O P M E N T A P P L I C A T I O N S a ) H e a r i n g r e : D a v e C a m e r o n T h e C h a i r g a v e h i s o p e n i n g r e m a r k s a n d r e v i e w e d t h e g u i d e l i n e s a n d p r o c e s s t o b e f o l l o w e d f o r t h i s h e a r i n g . H . S u r e t t e , M a n a g e r o f W a t e r s h e d S e r v i c e s r e v i e w e d t h e O n t a r i o R e g u l a t i o n ( 0 . R e g ) 1 7 8 / 0 6 u n d e r S e c t i o n 2 8 o f t h e C o n s e r v a t i o n A u t h o r i t i e s A c t . S h e t h e n r e v i e w e d t h e s u b j e c t p r o p e r t y i n r e l a t i o n t o t h e r e g u l a t i o n a n d n o t e d t h e r e a s o n s f o r r e f u s a l . H . S u r e t t e a n d B . H o d i r e s p o n d e d t o q u e s t i o n s f r o m M r . C a m e r o n a n d t h e n f r o m M e m b e r s o f t h e B o a r d . T h e a p p l i c a n t p r e s e n t e d h i s a r g u m e n t f o r a l l o w i n g a n e x c e p t i o n t o t h e R e g u l a t i o n s . H e t h e n r e s p o n d e d l o q u e s t i o n s f r o m t h e B o a r d a s t h e r e w e r e n o q u e s t i o n s f r o m s t a f f . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y M i n u t e s o f m e e t i n g . . . P a g e 3 8 o f 2 6 6 M O T I O N A - 6 0 / 1 4 m o v e d b y : E . K e t c h a b a w s e c o n d e d : M . C o l u m b u s T h a t t h e L P R C A B o a r d o f D i r e c t o r s d o e s n o w e n t e r i n t o a n " I n C a m e r a " s e s s i o n t o d i s c u s s : a m a t t e r i n r e s p e c t o f w h i c h a C o n s e r v a t i o n A u t h o r i t y m a y h o l d a c l o s e d m e e t i n g i - i u n d e r a n o t h e r A c t . C A R R I E D M O T I O N A - 6 1 / 1 4 m o v e d b y : D . T r a v a l e s e c o n d e d : D . B e r e s T h a t t h e L P R C A B o a r d o f D i r e c t o r s d o e s n o w a d j o u r n f r o m t h e " I n C a m e r a " s e s s i o n . C A R R I E D M O T I O N A - 6 2 / 1 4 m o v e d b y : D . T r a v a l e s e c o n d e d : D . B e r e s T h a t t h e L P R C A B o a r d o f D i r e c t o r s a p p r o v e s t h e p e r m i t a p p l i c a t i o n s u b m i t t e d b y M r . t h t h D a v e C a m e r o n d a t e d F e b r u a r y 6 c n , 2 0 1 4 ( r e c e i v e d F e b r u a r y 1 0 l n , 2 0 1 4 ) - t o r e p l a c e a n e x i s t i n g c o t t a g e w i t h i n R e g i s t e r e d P l a n 4 3 6 , L o t 3 5 , L o n g P o i n t ( f o r m e r S o u t h W a l s i n g h a m ) , N o r f o l k C o u n t y , O n t a r i o , w i t h t h e f o l l o w i n g c o n d i t i o n : 1 . A N D T H A T t h e 6 ' 4 " c r a w l s p a c e b e r e g i s t e r e d o n t i t l e a s n o n - h a b i t a b l e . C A R R I E D b ) S t a f f A p p r o v e d a p p l i c a t i o n s S t a f f a p p r o v e d 1 7 a p p l i c a t i o n s t h i s p a s t m o n t h : L P R C A - 1 0 / 1 4 , L P R C A - 1 1 / 1 4 , L P R C A - 1 2 / 1 4 , L P R C A - 1 4 / 1 4 , L P R C A - 1 5 / 1 4 , L P R C A - 1 8 / 1 4 , L P R C A - 2 1 / 1 4 , L P R C A - 2 2 / 1 4 , L P R C A - 2 4 / 1 4 , L P R C A - 2 5 / 1 4 , L P R C A - 2 6 / 1 4 , L P R C A - 2 7 / 1 4 , L P R C A - 2 8 / 1 4 , L P R C A - 2 9 / 1 4 , L P R C A - 3 0 / 1 4 , L P R C A - 3 1 / 1 4 a n d L P R C A - 3 2 / 1 4 . H . S u r e t t e i s t o p r o v i d e a c o p y o f t h e m a p s h o w i n g t h e l o c a t i o n o f L P R C A - 1 2 / 1 4 t o D . B e r e s . M O T I O N A - 6 3 / 1 4 m o v e d : D . B e r e s s e c o n d e d : B . C h a n y i T h a t t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e S t a f f A p p r o v e d S e c t i o n 2 8 R e g u l a t i o n A p p l i c a t i o n s r e p o r t a s i n f o r m a t i o n . C A R R I E D c ) N e w A p p l i c a t i o n s T h e P l a n n i n g D e p a r t m e n t s o u g h t a p p r o v a l f o r t w o a p p l i c a t i o n s . T h e r e w e r e n o q u e s t i o n s o r c o m m e n t s . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y M i n u t e s o f m e e t i n g . . . P a g e 3 9 o f 2 6 6 M O T I O N A - 6 4 / 1 4 m o v e d : D . B e r e s s e c o n d e d : B . C h a n y i T H A T t h e L P R C A B o a r d o f D i r e c t o r s a p p r o v e s t h e f o l l o w i n g D e v e l o p m e n t A p p l i c a t i o n s c o n t a i n e d w i t h i n t h e b a c k g r o u n d s e c t i o n o f t h i s r e p o r t : A . F o r W o r k u n d e r S e c t i o n 2 8 R e g u l a t i o n s , D e v e l o p m e n t , I n t e r f e r e n c e w i t h W e t l a n d s & A l t e r a t i o n s t o S h o r e l i n e s a n d W a t e r c o u r s e s R e g u l a t i o n s ( R . P . O . 1 9 9 0 H e g . 1 7 8 / 0 6 ) , L P R C A - 1 3 / 1 4 L P R C A - 2 3 / 1 4 B . T h a t t h e d e s i g n a t e d o f f i c e r s o f L P R C A b e a u t h o r i z e d t o c o m p l e t e t h e a p p r o v a l p r o c e s s f o r t h e s e D e v e l o p m e n t A p p l i c a t i o n s , a s f a r a s i t r e l a t e s t o L P R C A ' s m a n d a t e a n d r e l a t e d R e g u l a t i o n s . C A R R I E D N E W B U S I N E S S a ) C A L E N D A R R E V I E W t h T h e S L A T E c o n f e r e n c e i s s c h e d u l e d f o r A p r i l 1 4 a t B a c k u s . A t r e e p l a n t i n g e v e n t f o r E a r t h D a y w i l l b e h e l d a t h e a d o f f i c e a s p a r t o f t h e o n g o i n g r e s t o r a t i o n p r o g r a m i n n d c o n j u n c t i o n w i t h S i e m e n s o n A p r i l 2 2 . V o l u n t e e r s h a v e r e q u e s t e d a c l e a n u p e v e n t a t B l a c k C r e e k C A a s p a r t o f E a r t h W e e k , d a t e t o b e d e t e r m i n e d . M O T I O N A - 6 5 / 1 4 m o v e d : M . C o l u m b u s s e c o n d e d : D . B e r e s T H A T t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e A p r i l C a l e n d a r R e v i e w R e p o r t a s i n f o r m a t i o n . C A R R I E D b ) G E N E R A L M A N A G E R ' S R E P O R T T h e G M n o t e d t h a t h e w i l l b e a t t e n d i n g a m e e t i n g w i t h K e t t l e C r e e k C A t h i s F r i d a y t o f u r t h e r d i s c u s s e f f i c i e n c i e s a n d a n u p d a t e d S h o r e l i n e M a n a g e m e n t P l a n . E l g i n C o u n t y h a s a p p r o v e d t h e S h o r e l i n e M a n a g e m e n t P l a n a n d i s r e a d y t o p r o c e e d w i t h a n R F P . T h e M u n i c i p a l F a c t S h e e t s w i l l b e m a d e a v a i l a b l e t o t h e m u n i c i p a l c l e r k s f o r d i s t r i b u t i o n t o a l l m u n i c i p a l c o u n c i l l o r s . T h e A L U S p r o g r a m a n d p r o j e c t s , i n c l u d i n g t h e l a l e s t A L U S e v e n t , w e r e d i s c u s s e d . M O T I O N A - 6 6 / 1 4 m o v e d : M . C o l u m b u s s e c o n d e d : D . B e r e s T H A T t h e L P H C A B o a r d o f D i r e c t o r s r e c e i v e s t h e G e n e r a l M a n a g e r ' s R e p o r t f o r F e b r u a r y a n d M a r c h 2 0 1 4 a s i n f o r m a t i o n . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y M i n u t e s o f m e e t i n g . . . P a g e 4 0 o f 2 6 6 C A R R I E D c ) 2 0 1 4 S C A T T E R A N D P O D T R E E P L A N T T E N D E R T w o t e n d e r s w e r e r e c e i v e d f o r t h e s c a t t e r a n d p o d p r o j e c t t h i s y e a r a n d s t a f f r e c o m m e n d e d t h e l o w e s t b i d f r o m G i l e s R e s t o r a t i o n S e r v i c e s w h o a l s o p l a n t e d f o r L P R C A l a s t y e a r . M O T I O N A - 6 7 / 1 4 m o v e d : M . C o l u m b u s s e c o n d e d : D . B e r e s T H A T t h e L P R C A B o a r d o f D i r e c t o r s a p p r o v e s t h e t e n d e r r e c e i v e d f r o m G i l e s R e s t o r a t i o n S e r v i c e s f o r a t o t a l o f $ 3 1 , 3 7 9 . 7 7 ( t a x e s i n c l u d e d ) f o r L P R C A ' s S p r i n g 2 0 1 4 S c a t t e r a n d P o d P l a n t i n g c o n t r a c t . C A R R I E D d ) E R O S I O N C O N T R O L A S S I S T A N C E - G A R R E T T H E N D R I K S V A N W A R B I J E a c h y e a r L P R C A s u p p o r t s u p t o 5 e r o s i o n c o n t r o l p r o j e c t s t o a m a x i m u m o f $ 1 0 0 0 p e r p r o j e c t . S t a f f p r o p o s e s t o e s t a b l i s h b e r m s , a n o u t l e t s t r u c t u r e a n d o v e r f l o w s p i l l w a y f o r M r . H e n c f r i k s V a n W a r b i j t o r e d u c e t h e r u n o f f a n d e r o s i o n o f a g r i c u l t u r a l f i e l d s i n t o B i g O t t e r C r e e k . M O T I O N A - 6 8 / 1 4 m o v e d : D . B e r e s s e c o n d e d : M . C o l u m b u s T H A T t h e L P R C A B o a r d o f D i r e c t o r s a p p r o v e s t h e G e r r e t t H e n d r i k s V a n W a r b i j e r o s i o n c o n t r o l p r o j e c t u n d e r L P R C A ' s C o n s e r v a t i o n S e r v i c e s - E r o s i o n C o n t r o l A s s i s t a n c e P r o g r a m . C A R R I E D e ) L P R C A F O R E S T P O L I C Y T h e n e w L P R C A F o r e s t P o l i c y c o m b i n e s p o l i c i e s f r o m v a r i o u s i n d i v i d u a l L P R C A f o r e s t m a n a g e m e n t p l a n s , t h e c o m m i t m e n l b y L P R C A t o p r a c t i c e s u s t a i n a b l e / r e s p o n s i b l e f o r e s t r y a n d r e f e r e n c e s t h e F S C c e r t i f i c a t i o n . M O T I O N A - 6 9 / 1 4 m o v e d : B . C h a n y i s e c o n d e d : D . B e r e s T H A T t h e L P R C A B o a r d o f D i r e c t o r s a p p r o v e s t h e p o l i c y d i r e c t i n g f o r e s t m a n a g e m e n t o p e r a t i o n s o n L P R C A l a n d s . C A R R I E D f ) T I M B E R T E N D E R S S t a f f r e c e n t l y m a r k e d t w o p a r c e l s o f l a n d a t t h e D e r e h a m T r a c t a n d s e n t 1 6 t e n d e r p a c k a g e s o u t f o r r e v i e w . T w o b i d s w e r e r e c e i v e d f o r e a c h p a r c e l a n d s t a f f F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y M i n u t e s o f m e e t i n g . . . P a g e 4 1 o f 2 6 6 r e c o m m e n d e d t h e b i d b y T o w n s e n d L u m b e r I n c . M O T I O N A - 7 0 / 1 4 m o v e d : B . C h a n y i s e c o n d e d : D . B e r e s T H A T t h e L P R C A B o a r d o f D i r e c t o r s a c c e p t s t h e t e n d e r s s u b m i t t e d b y T o w n s e n d L u m b e r I n c . f o r m a r k e d s t a n d i n g t i m b e r o n t h e D e r e h a m T r a c t f o r a t o t a l s u b m i t t e d b i d o f - L P - 2 7 2 - 1 4 $ 4 6 , 1 1 1 L P - 2 7 3 - 1 4 $ 2 6 , 1 3 0 C A R R I E D g ) S O U R C E W A T E R P R O T E C T I O N R I S K M A N A G E M E N T P R O G R A M A N D P A R T I V I M P L E M E N T A T I O N D I S C U S S I O N S T h e p r o p o s e d L o n g P o i n t R e g i o n S o u r c e P r o t e c t i o n P l a n i s c u r r e n t l y b e i n g r e v i e w e d b y t h e M i n i s t r y o f t h e E n v i r o n m e n t . O n c e r e v i e w e d , t h e m u n i c i p a l i t i e s h a v e t h e r e s p o n s i b i l i t y t o e n f o r c e P a r t I V o f t h e C l e a n W a t e r A c t o r d e l e g a t e a l l o r s o m e o f t h o s e r e s p o n s i b i l i t i e s t o e i t h e r a n o t h e r p u b l i c a g e n c y o r p r i v a t e c o n s u l t a n t s . M O T I O N A - 7 1 , 1 4 m o v e d : B . C h a n y i s e c o n d e d : R . S a c k r i d e r T H A T t h e L P R C A B o a r d o f D i r e c t o r s d i r e c t s s t a f f t o e n t e r i n t o c o n s u l t a t i o n s w i t h N o r f o l k C o u n t y s t a f f t o d i s c u s s i n d e t a i l t h e R i s k M a n a g e m e n t P r o g r a m a n d P a r t I V i m p l e m e n t a t i o n r e s p o n s i b i l i t i e s u n d e r t h e C l e a n W a t e r A c t ( C W A ) . C A R R I E D H ) G O O D N E I G H B O U R P R O G R A M U P D A T E S t a f f r e c e n t l y c o n d u c t e d t h e G o o d N e i g h b o u r P r o g r a m b y c o n t a c t i n g l a n d o w n e r s w h o s e p r o p e r t i e s a b u t L P R C A l a n d s . T h e m a i n i s s u e s / c o m p l a i n t s f r o m t h e l a n d o w n e r s c o n s i s t e d o f d u m p i n g a n d A T V ' s . S t a r t i n g i n 2 0 1 5 , t h e P r o g r a m w i l l s t i l l b e c o n d u c t e d a n n u a l l y b u t w i l l r o t a t e t h r o u g h o u t t h e w a t e r s h e d o n a 5 - y e a r c y c l e . M O T I O N A - 7 2 / 1 4 m o v e d : B . C h a n y i s e c o n d e d : R . C h a m b e r s T H A T t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e G o o d N e i g h b o u r P r o g r a m R e p o r t a s i n f o r m a t i o n . C A R R I E D M O T I O N A - 7 3 / 1 4 m o v e d : M . C o l u m b u s s e c o n d e d : R . S a c k r i d e r T h a t t h e L P H C A B o a r d o f D i r e c t o r s d o e s n o w e n t e r i n t o a n " I n C a m e r a " s e s s i o n t o d i s c u s s : t h e s e c u r i t y o f t h e p r o p e r t y o f t h e C o n s e r v a t i o n A u t h o r i t y i - F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y M i n u t e s o f m e e t i n g . . . P a g e 4 2 o f 2 6 6 C A R R I E D M O T I O N A - 7 4 / 1 4 m o v e d : D . T r a v a l e s e c o n d e d : R . C h a m b e r s T h a t t h e L P H C A B o a r d o f D i r e c t o r s d o e s n o w a d j o u r n f r o m t h e " I n C a m e r a " s e s s i o n . C A R R I E D T h e C h a i r a d j o u r n e d t h e m e e t i n g a t 8 : 3 5 p m . R o g e r G e y s e n s D a n a M c L a c h l a n C h a i r m a n A d m i n i s t r a t i v e A s s i s t a n t F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y M i n u t e s o f m e e t i n g . . . P a g e 4 3 o f 2 6 6 5 i / ^ > O n t a r i o E n e r g y C o m m i s s i o n d e I ' e n e r g i e m B o a r d d e I ' O n t a r i o P . O . B o x 2 3 1 9 C . P . 2 3 1 9 2 7 t h . F l o o r 2 7 e e t a g e 2 3 0 0 Y o n g e S t r e e t 2 3 0 0 , r u e Y o n g e T o r o n t o O N M 4 P 1 E 4 T o r o n t o O N M 4 P 1 E 4 K W B H ^ L . ^ ^ ^ ^ ^ ^ ^ ^ ^ . B B f f M ^ T e l e p h o n e : 4 1 6 - 4 8 1 - 1 9 6 7 T e l e p h o n e : 4 1 6 - 4 8 1 - 1 9 6 7 O n t a r i o F a c s i m i l e : 4 1 6 - 4 4 0 - 7 6 5 6 T 6 1 6 c o p i e u r : 4 1 6 - 4 4 0 - 7 6 5 6 T o l l f r e e : 1 - 8 8 8 - 6 3 2 - 6 2 7 3 N u m e r o s a n s f r a i s : 1 - 8 8 8 - 6 3 2 - 6 2 7 3 ( B Y E - M A I L ) M a y 2 6 , 2 0 1 4 T o : S e n d e r s o f M u n i c i p a l R e s o l u t i o n s t o t h e O n t a r i o E n e r g y B o a r d ( " B o a r d " ) A l l O t h e r I n t e r e s t e d P a r t i e s R e : M u n i c i p a l R e s o l u t i o n s H y d r o O n e N e t w o r k s I n c . C u s t o m I R A p p l i c a t i o n B o a r d F i l e N u m b e r E B - 2 0 1 3 - 0 4 1 6 S i n c e F e b r u a r y 2 0 1 4 , t h e B o a r d h a s r e c e i v e d 4 1 M u n i c i p a l R e s o l u t i o n s a n d r e l a t e d c o r r e s p o n d e n c e w i t h r e s p e c t t o e l e c t r i c i t y r a t e i n c r e a s e s f r o m m u n i c i p a l c o u n c i l s t h a t r e p r e s e n t c o n s u m e r s i n H y d r o O n e N e t w o r k s I n c . ( " H O N I " ) s e r v i c e t e r r i t o r y . C u r r e n t l y b e f o r e t h e B o a r d i s H O N I ' s d i s t r i b u t i o n r a t e s p r o c e e d i n g ( B o a r d F i l e N o . E B - 2 0 1 3 - 0 4 1 6 ) , w h i c h w a s f i l e d a s a C u s t o m I n c e n t i v e R e g u l a t i o n a p p l i c a t i o n u n d e r t h e B o a r d ' s n e w R e n e w e d R e g u l a t o r y F r a m e w o r k f o r E l e c t r i c i t y D i s t r i b u t o r s . C o n s i s t e n t w i t h t h e B o a r d ' s f o c u s o n c o n s u m e r s , a l l M u n i c i p a l R e s o l u t i o n s f r o m c o u n c i l s w h o s e m u n i c i p a l i t i e s a r e a t l e a s t p a r t i a l l y s e r v e d b y H O N I w i l l b e p l a c e d o n t h e r e c o r d o f H O N I ' s d i s t r i b u t i o n r a t e s p r o c e e d i n g . Y o u r s t r u l y , O r i g i n a l S i g n e d B y K i r s t e n W a l l i B o a r d S e c r e t a r y E n d . : M u n i c i p a l R e s o l u t i o n L e t t e r s C o r r e s p o n d e n c e d a t e d M a y 2 6 , 2 0 1 4 f r o m O n t a r i o E n e r g y B o a r d . . . P a g e 4 4 o f 2 6 6 ^Z^Jl-.s ^v /%//<^/f^_ ....'.^*It t -/ Y *.. f-/<i-;-+h' Ih»File: A-02/14».. ^r -^'^^nni^S^' C^^^^^^I?I^^D^^i^[^^7^3 CERTIFIED NOTICE_OFDECISION The members of the Committee of Adjustment for the Municipality ofBayham concur the following was the Decision for File No. A-02/14 at a meeting held on May 15, 2014 at the Municipality ofBayham Offices; 9344 Plank Road, Straffordville Ontario'. OWNER: Herman and Justina Neudorf 6653 Soper Road Vienna ON NOJ 1ZO PROPERTY LOCATION: Roll # 34-01-000-002-06024 described as 6653 Soper Road APPLICATION: In the matter of Section 45 ofthe Planning Act and the Municipality ofBayham Zoning By-law No. Z456-2003, an application for minor variances to allow: ReUeffrom Municipality ofBayham Zoning By-law Z456-2003: Section 10.11 b) - Maximum Heisht of an accessory building to permit a. proposed maximum height of 4.7 metres, where 4.5 metres is the permitted maximum in the Rl Zone; Section 10.11 c) - Maximum Floor Area for an accessory building to permit a. proposed maximum floor area of2lTm2, where 65 m2 is the permitted maximum floor area in the Rl Zone. DECISION: GRANTED Reasons for the Decisions * the variance is considered to be minor in nature in accordance with the requirements of the. Planning Act the variance does not change the use of the property. the variance maintains the general intent and purpose of the Official Plan and Zoning By-law. CONCURRING MEMBERS: Paul Ens, Cliff Evanitski, Tom Southwick, Wayne Casier, Ed Ketchabaw NOTICE OF LAST DATE OF APPEAL T^?CELN9TI9E -?at any person or a8ency may appeal to the Ontario Municipal Board in respect of the By-law by filing with the undersigned, not later than the 4th day of JUNE 2014, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of $125.00 with the notice of objection. A "Notice of No Appeal" will be sent to the applicant if no appeal is received within the time prescribed. CERTIFICATION: 1 ^ereby certifythis to be a true copyofthe Decision of the Municipality ofBayham Committee of Adjustment and this Decision was unanimous of the Members who heard the application. DATED aUhe Municipality ofBa^am tjys 15"' day of May 2014. ^^w^/^^ afrgar^7Ma^rgar/t Underhill Secretary-Treasurer Committee of Adjustment Certified Notice of Decision regardi...Page 45 of 266 5 f v - - K . r ^ O n t a r i o M i n i s t r y o f C i t i z e n s h i p M i n i s t e r e d e s A f f a i r e s c i v i q u e s a n d I m m i g r a t i o n e t d e I ' l m m i g r a t i o n D e p u t y M i n i s t e r S o u s - m i n i s t r e t h 6 F l o o r 6 s e t a g e 4 0 0 U n i v e r s i t y A v e n u e 4 0 0 , a v e n u e U n i v e r s i t y T o r o n t o O N M 7 A 2 R 9 T o r o n t o O N M 7 A 2 R 9 T e l . : 4 1 6 3 2 5 - 6 2 1 0 T e l . : 4 1 6 3 2 5 - 6 2 1 0 F a x : 4 1 6 3 2 5 - 6 1 9 6 T e l e c . : 4 1 6 3 2 5 - 6 1 9 6 n c ? , r - f ^ . f V , t - B H f r ' f t . f j f r / t . l ) » ? m . L » f i ; < d ' » f l J t : / f t S E . f - ^ - M A Y 1 R 2 Q U M a y 2 0 1 4 - M e S L s r t ' f l D e a r F r i e n d s : E a c h y e a r , t h e G o v e r n m e n t o f O n t a r i o c e l e b r a t e s t h e a c c o m p l i s h m e n t s a n d c o n t r i b u t i o n s m a n y o f o u r w o n d e r f u l s e n i o r s m a k e t o c o m m u n i t i e s a c r o s s O n t a r i o . T h i s y e a r , t h e S e n i o r A c h i e v e m e n t A w a r d w i l l o n c e a g a i n h i g h l i g h t t h e s i g n i f i c a n t v o l u n t a r y a n d p r o f e s s i o n a l a c h i e v e m e n t s m a d e b y i n d i v i d u a l s a f t e r t h e y h a v e r e a c h e d t h e a g e o f 6 5 . I e n c o u r a g e y o u t o p a r t i c i p a t e i n t h e 2 0 1 4 S e n i o r A c h i e v e m e n t A w a r d P r o g r a m b y n o m i n a t i n g a d e s e r v i n g s e n i o r . O n l i n e n o m i n a t i o n f o r m s a n d i n f o r m a t i o n o u t l i n i n g d e t a i l s o f t h e p r o g r a m , t h e s e l e c t i o n c r i t e r i a a n d t h e p r o c e d u r e s f o l l o w e d a r e a v a i l a b l e a t : w w w . o n t a r i o . c a / h o n o u r s a n d a w a r d s . T h e d e a d l i n e d a t e f o r n o m i n a t i o n i s J u n e 1 5 . I f y o u r e q u i r e f u r t h e r m f o r m a t i o n , p l e a s e c o n t a c t t h e O n t a r i o H o n o u r s a n d A w a r d s S e c r e t a r i a t i n T o r o n t o a t 4 1 6 - 3 1 4 - 7 5 2 6 , t o l l - f r e e a t 1 - 8 7 7 - 8 3 2 - 8 6 2 2 o r T T Y a t 4 1 6 - 3 2 7 - 2 3 9 1 . T h a n k y o u i n a d v a n c e f o r t a k i n g t h e t i m e t o c o n s i d e r p u t t i n g f o r w a r d t h e n a m e o f a s p e c i a l s e n i o r i n y o u r c o m m u n i t y f o r a S e n i o r A c h i e v e m e n t A w a r d . S i n c e r e l y , a n 1 1 M ' ^ " I . f , i / C h i s a n g a P u t a - C h e k w e D e p u t y M i n i s t e r 1 1 - 2 4 4 C o r r e s p o n d e n c e d a t e d M a y , 2 0 1 4 f r o m M i n i s t r y o f C i t i z e n s h i p . . . P a g e 4 6 o f 2 6 6 - 5 T H E f - C O L L E G E ^ O F M A N S A N D V - ' : ^ - s m o w n s r - i L w t . k . 1 > w - J ' O F A p r i l 2 2 , 2 0 1 4 5 1 ; . ' < T A R a ^ " " ; m ! ' * . 1 f l \ / ' . f c / V t ^ 2 _ D e a r S i r / M a d a m : T h e C o u n c i l A w a r d o f t h e C o l l e g e o f P h y s i c i a n s a n d S u r g e o n s o f O n t a r i o i s p r e s e n t e d a t e a c h C o u n c i l m e e t i n g t o h o n o u r o u t s t a n d i n g O n t a r i o p h y s i . c i a n s w h o h a v e d e m o n s t r a t e d e x c e l l e n c e a n d e m b o d y s o c i e t y ' s v i s i o n o f a n " i d e a l p h y s i c i a n " . T h e c r i t e r i a f o r s e l e c t i n g a p h y s i c i a n f o r t h e C o u n c i l A w a r d i s b a s e d o n t h e e i g h t " p h y s i c i a n r o l e s " i d e n t i f i e d b y E d u c a t i n g F u t u r e P h y s i c i a n s o f O n t a r i o . T h e e i g h t p o i n t s e l e c t i o n c r i t e r i a a r e o u t l i n e d i n t h e a t t a c h e d C o u n c i l A w a r d b r o c h u r e . T h e C o l l e g e i s s e e k i n g t o r e c o g n i z e p h y s i c i a n s w h o s e p e r f o r m a n c e i n e a c h o f t h e s e r o l e s i s o u t s t a n d i n g , r e c o g n i z i n g t h a t i n d i v i d u a l p h y s i c i a n s w i l l d e m o n s t r a t e m o r e e x t e n s i v e e x p e r t i s e i n s o m e r o l e s t h a n i n o t h e r s . T h e f o u r c a t e g o r i e s f r o m w h i c h p h y s i c i a n s a r e s e l e c t e d a r e : A c a d e m i c S p e c i a l t y / C o m m u n i t y S p e c i a l t y / A c a d e m i c F a m i l y P r a c t i c e a n d C o m m u n i t y F a m i l y P r a c t i c e . W e r e c e i v e a v a r i e t y o f n o m i n a t i o n p a c k a g e s / s o m e o f w h i c h a r e f o c u s e d a r o u n d a c o m p r e h e n s i v e C V / w h i l e o t h e r s c o n s i s t o f p e r s o n a l l e t t e r s w h i c h d e m o n s t r a t e t h e p h y s i c i a n ' s c o m m i t m e n t t o t h e p r a c t i s e o f m e d i c i n e . W e u n d e r s t a n d t h a t g i v e n t h e d i v e r s e a r r a y o f s e l e c t i o n c r i t e r i a / t h e n o m i n a t o r m a y w i s h t o u s e a n y n u m b e r o f c r e a t i v e w a y s t o h i g h l i g h t t h e p a r t i c u l a r a t t r i b u t e s o f t h e i r n o m i n e e . I f y o u k n o w o f a p h y s i c i a n w h o m e e t s t h e s e l e c t i o n c r i t e r i a , p l e a s e n o m i n a t e h i m / h e r f o r t h e C o u n c i l A w a r d . T h e d e a d l i n e f o r r e c e i p t o f n o m i n a t i o n s i s A u g u s t 2 2 , 2 0 1 4 . I f y o u n e e d a n y f u r t h e r i n f o r m a t i o n , p l e a s e d o n o t h e s i t a t e t o c o n t a c t m y A d m i n i s t r a t i v e A s s i s t a n t S h a r o n T h o m p s o n a t 4 1 6 - 9 6 7 - 2 5 0 0 o r 1 - 8 0 0 - 2 6 8 - 7 0 9 6 e x t 2 5 6 o r s t h o m p s o n ^ C D s o . o n . c a S i n c e r e l y , / ) . ^ ^ C - y U - . , . . . " t . . J P r i t h i S . Y e l a j a C o m m u n i c a t i o n s S p e c i a l i s t Q U A L I T Y P R O F E S S I O N A L S f H E A L T H Y S Y S T E M j P U B U C T R U S T 8 0 C o l l e g e S t r e e t , T o r o n t o , O n t a r i o M 5 C 2 E 2 T e ! : ( 4 1 6 ) 9 6 7 - 2 6 0 0 T o i l F r e e : ( 8 0 0 ) 2 6 8 - 7 0 9 6 F a x : ( 4 1 6 ) 9 6 1 - 3 3 3 0 C o r r e s p o n d e n c e d a t e d A p r i l 2 2 , 2 0 1 4 f r o m C o l l e g e o f P h y s i c i a . . . P a g e 4 7 o f 2 6 6 . 5 M u n i c i p a l i t y o f B a y h a m P o ^ 9 3 4 4 P l a n k R o a d , S t r a f f o r d v i l l e , O N C o u n c i l C h a m b e r s C o n t r o l G r o u p M e e t i n g T h u r s d a y , M a y 2 8 , 2 0 1 4 a t 1 0 : 0 0 a . m . P r e s e n t : J u g M a n o c h a a n d J o e V a n O v e r b e r g h e ( M N R ) , B r i a n J o h n s o n ( O P P ) , J e f f M i l l s a n d E r i n C h e s t e r f i e l d ( M O E ) , J e f f R e f f l e a n d G a n e s h V a l l u m k o n d a ( E l g i n - S t . T h o m a s P u b l i c H e a l t h ) , M a y o r P a u l E n s , C o u n c i l l o r W a y n e C a s i e r , B a y h a m S t a f f R a n d y W h i t e F i r e C h i e f , P a u l S h i p w a y , A d m i n i s t r a t o r , M a r g a r e t U n d e r h i l l D e p u t y C l e r k a n d L y n d a M i l l a r d C l e r k . M r . M a n o c h a p r o v i d e d a b r i e f r e v i e w o v e r h e a d p r e s e n t a t i o n o f t h e a c t i v i t i e s u n d e r t a k e n t o d e a l w i t h t h e s u l p h u r w a t e r w e l l l e a k f o l l o w i n g t h e d e c l a r a t i o n o f e m e r g e n c y m a d e o n F e b r u a r y 1 3 , 2 0 1 4 . H e a c k n o w l e d g e d t h a t t h e w e l l w a s u n i q u e a n d t h e r e w e r e n o k n o w n p r e v i o u s e x p e r i e n c e s o f r e c o r d t o g u i d e o r a s s i s t t h e m i n s o l v i n g t h e p r o b l e m . H e r e p o r t e d t h a t t h e w e l l h a s b e e n f i l l e d w i t h c e m e n t a n d d a n g e r s a n d h a z a r d s h a v e b e e n m i t i g a t e d . H e a d d e d t h a t t h e s i t e w i l l b e c h e c k e d p e r i o d i c a l l y t o e n s u r e t h e r e a r e n o l e a k s . M r . M a n o c h a n o t e d t h e c o n s i d e r a b l e d a n g e r a n d h a z a r d o u s c o n d i t i o n s u n d e r w h i c h t h e c o n t r a c t o r s a n d t h e i r w o r k e r s c o m p l e t e d t h e i r t a s k s w i t h o u t i n c i d e n t a n d c o m m e n d e d e v e r y o n e ' s e f f o r t s a n d t h e s u p p o r t p r o v i d e d b y t h e M u n i c i p a l i t y t h r o u g h t h e F i r e a n d P u b l i c W o r k s D e p a r t m e n t s . I t w a s n o t e d t h a t t h e p r e s s h a d a l s o b e e n v e r y h e l p f u l a n d p o s i t i v e i n g e t t i n g t h e m e s s a g e o f t h e d a n g e r o u t t o t h e p u b l i c . A s t h e r e a r e n o l o n g e r a n y c o n c e r n s o r d a n g e r r e g a r d i n g t h e s i t e , h e r e c o m m e n d e d t h a t t h e d e c l a r a t i o n o f e m e r g e n c y b e l i f t e d a n d a p r e s s r e l e a s e b e i s s u e d a n d c i r c u l a t e d t o t h e m e d i a , m e m b e r s o f t h e c o n t r o l g r o u p a n d o t h e r s w h o h a d p r e v i o u s l y b e e n a d v i s e d o f t h e e m e r g e n c y . M r . M a n o c h a c o n f i r m e d c o n c e r n s t h a t t h e r e a r e a p p r o x i m a t e l y 8 5 e x i s t i n g w e l l s , s o m e o f t h e m a c t i v e , a n d s o m e t h a t m a y n o t b e i n t h e i r d a t a b a s e , l o c a t e d i n t h e B a y h a m a r e a a n d e n c o u r a g e d C o u n c i l t o u n d e r t a k e a n e n g i n e e r e d a s s e s s m e n t o f k n o w n e x i s t i n g w e l l s , a d o p t g u i d e l i n e s f o r k n o w i n g w h e n a n d h o w t o d e a l w i t h t h e s e s i t e s a n d p u t c o n t i n g e n c y p l a n s i n p l a c e . I t w a s e x p r e s s e d t h a t i n f o r m a t i o n o n e x i s t i n g w e l l s s h o u l d b e a v a i l a b l e f o r r e v i e w w h e n p r o p e r t i e s a r e b e i n g c o n s i d e r e d f o r d e v e l o p m e n t a n d t h e P r o v i n c i a l P o l i c y S t a t e m e n t a d h e r e d t o . I t w a s a d d e d t h a t t h e l o c a t i o n a n d s t a t u s o f e x i s t i n g w e l l s i s p u b l i c i n f o r m a t i o n a n d i s a v a i l a b l e o n t h e M N R w e b s i t e . D i s c u s s i o n f o l l o w e d a n d M r . M a n o c h a r e s p o n d e d t o q u e s t i o n s . M u n i c i p a l i t y o f B a y h a m C o n t r o l G r o u p m i n u t e s o f m e e t i n g h e l d . . . P a g e 4 8 o f 2 6 6 M a y 2 8 , 2 0 1 4 - 2 - C o m m u n i t y C o n t r o l G r o u p M e e t i n g T h e C o n t r o l G r o u p a g r e e d t o e n d t h e d e c l a r a t i o n o f e m e r g e n c y a n d M a y o r E n s s i g n e d t h e f o r m d e c l a r i n g t h e e m e r g e n c y t e r m i n a t e d . M a y o r E n s t h a n k e d a l l t h o s e i n a t t e n d a n c e f o r t h e i r s u p p o r t t h r o u g h t h e c r i s i s a n d p a r t i c u l a r l y f o r t h e F i r e C h i e f R a n d y W h i t e a n d M r . M a n o c h a f o r t a k i n g c o n t r o l o f t h e . s i t u a t i o n . T h e m e e t i n g a d j o u r n e d a t 1 1 : 1 5 a . m . A n u p d a t e d r e l e a s e w a s d r a f t e d , s e n t t o t h e m e d i a a n d c i r c u l a t e d t o a l l m e m b e r s o f t h e c o n t r o l g r o u p f o l l o w i n g t h e m e e t i n g . M u n i c i p a l i t y o f B a y h a m C o n t r o l G r o u p m i n u t e s o f m e e t i n g h e l d . . . P a g e 4 9 o f 2 6 6 _ 5 E l g i n C o u n t y O . P . P D e t a c h m e n t O . P . P O n t a r i o P o l i c e 4 2 6 9 6 J o h n W i s e L i n e S t . T h o m a s , O N N 5 P 3 S 9 P r o v i n c i a l p r o v i n c l a l e P o l i c e d e I ' O n t a r i o T e l e p h o n e / T e l e p h o n e : ( 5 1 9 ) 6 3 1 - 2 9 2 0 F a c s i m i l e / T 6 1 6 c o p i e u r ( 5 1 9 ) 6 3 1 - 2 9 2 3 F i l e n u m b e r : 8 0 0 R e f e r e n c e ' M a y 1 , 2 0 1 4 F H P w r L . * , / t ( i ^ J h - - < d k M A Y 1 3 2 0 1 ; . M u n i c i p a l i t y o f B a y h a m P n 9 3 4 4 P l a n k R o a d . P O B o x 1 6 0 ^ f p S t r a f f o r d v i l l e , O n t a r i o . M O i i s c i P A i h ' r ' ' ^ n m N O J 1 Y O A t t n : M a y o r P a u l E n s R e : M i n i s t r y o f M u n i c i p a l A f f a i r s a n d H o u s i n g f P e r f o r m a n c e M e a s u r e m e n t P r o g r a m ) I h a v e r e c e i v e d t h e s t a t i s t i c a l i n f o r m a t i o n y o u r e q u e s t e d f o r t h e a b o v e r e p o r t . T h e f o l l o w i n g a r e s t a t i s t i c s f o r t h e M u n i c i p a l i t y o f B a y h a m f o r 2 0 1 3 : O f f e n c e T y p e A c t u a l s C l e a r e d R a t e V i o l e n t C r i m e 3 3 3 2 9 7 . 0 % P r o p e r t y C r i m e 9 4 1 6 1 7 . 0 % O t h e r C r i m i n a l C o d e 1 6 1 2 7 5 . 0 % T o t a l 1 4 3 6 0 4 2 . 0 % I n 2 0 1 3 t h e r e w e r e 4 Y o u n g P e r s o n s c h a r g e d i n t h e M u n i c i p a l i t y o f B a y h a m . P l e a s e d o n o t h e s i t a t e t o c o n t a c t m e i f y o u h a v e f u r t h e r q u e s t i o n s a b o u t t h e a b o v e s t a t i s t i c s . Y o u r s t r u l y , B r a d f i s h l j b i g h I n s p e c t o r D e t a c h m e n t C o m m a n d e r E l g i n C o u n t y D e t a c h m e n t B F / d h C o r r e s p o n d e n c e d a t e d M a y 1 , 2 0 1 4 f r o m O n t a r i o P r o v i n c i a l P o l . . . P a g e 5 0 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 1 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 2 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 3 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 4 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 5 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 6 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 7 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 8 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 5 9 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 9 r e g a r d i n g " B r e e d o n - S u b d i v i s i o n A g r e e . . . P a g e 6 0 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 1 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 2 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 3 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 4 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 5 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 6 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 7 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 8 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 6 9 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 7 0 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 7 1 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 7 2 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 1 0 r e g a r d i n g " B r e e d o n R e z o n i n g A p p l i c a t i o . . . P a g e 7 3 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 7 4 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 7 5 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 7 6 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 7 7 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 7 8 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 7 9 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 0 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 1 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 2 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 3 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 4 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 5 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 6 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 7 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 8 o f 2 6 6 S t a f f R e p o r t D 2 0 1 4 - 0 8 r e g a r d i n g " L i g h t h o u s e G o s p e l C h u r c h R e . . . P a g e 8 9 o f 2 6 6 E v e n t R o a d C l o s u r e R e q u e s t F o r m s u b m i t t e d b y P o r t B u r w e l l H i . . . P a g e 9 0 o f 2 6 6 E v e n t R o a d C l o s u r e R e q u e s t F o r m s u b m i t t e d b y P o r t B u r w e l l H i . . . P a g e 9 1 o f 2 6 6 E v e n t R o a d C l o s u r e R e q u e s t F o r m s u b m i t t e d b y P o r t B u r w e l l H i . . . P a g e 9 2 o f 2 6 6 E v e n t R o a d C l o s u r e R e q u e s t F o r m s u b m i t t e d b y P o r t B u r w e l l H i . . . P a g e 9 3 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 9 4 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 9 5 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 9 6 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 9 7 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 9 8 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 9 9 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 1 0 0 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 1 0 1 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 1 0 2 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 1 0 3 o f 2 6 6 S t a f f R e p o r t P W 2 0 1 4 - 1 5 r e g a r d i n g " E d i s o n D r i v e B r i d g e " . F i l e : . . . P a g e 1 0 4 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 1 5 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a t B a n k C h e q u e R e g i s t e r - 0 5 / 1 5 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 0 1 9 A . J . S T O N E C O M P A N Y L T D 0 0 0 0 1 1 6 3 2 2 S E N S O R K I T 0 4 / 2 3 / 2 0 1 4 c - 2 5 7 . 3 0 0 1 6 6 2 6 0 0 0 0 1 1 6 5 3 4 C H E S T S T R A P K I T , S K U L L S A V E R 0 5 / 0 7 / 2 0 1 4 4 5 9 . 3 5 0 1 6 6 2 6 C h e q u e A m o u n t - 2 0 2 . 0 5 0 0 0 0 2 3 A A R O C A G G R E G A T E S L T D 1 7 7 5 4 R O U N D S T O N E 0 4 / 1 9 / 2 0 1 4 6 3 2 . 5 5 0 1 6 6 2 7 1 7 7 5 5 G R A V E L 0 4 / 1 9 / 2 0 1 4 1 3 4 . 5 0 0 1 6 6 2 7 C h e q u e A m o u n t - 7 6 7 . 0 5 0 0 0 1 4 1 C A I N ' S A U T O S A L E S & S E R V I C E 1 5 6 3 2 U S E D T R A N S M I S S I O N 0 4 / 0 3 / 2 0 1 4 5 6 5 . 0 0 0 1 6 6 2 8 1 5 6 3 3 T R A N S F I L T E R , F L U I D 0 4 / 0 3 / 2 0 1 4 8 9 9 . 2 7 0 1 6 6 2 8 1 5 7 1 1 R E P L A C E W A T E R P U M P 0 4 / 1 6 / 2 0 1 4 1 , 1 8 1 . 8 3 0 1 6 6 2 8 C h e q u e A m o u n t - 2 , 6 4 6 . 1 0 0 0 0 1 5 4 C A N A D I A N K O O L W A T E R 1 1 3 3 0 W A T E R B O T T L E S 0 5 / 0 6 / 2 0 1 4 7 2 . 0 0 0 1 6 6 2 9 1 1 3 8 3 W A T E R B O T T L E S 0 5 / 1 3 / 2 0 1 4 4 0 . 0 0 0 1 6 6 2 9 C h e q u e A m o u n t - 1 1 2 . 0 0 0 0 0 1 5 8 C A N A D I A N T O D S L I M I T E D 2 0 1 4 1 1 3 7 4 T O U R I S M S I G N A G E - E D I S O N M U £ 0 4 / 1 5 / 2 0 1 4 3 4 5 . 7 8 0 1 6 6 3 0 2 0 1 4 1 1 3 7 5 T O U R I S M S I G N A G E - L I G H T H O U S I 0 4 / 1 5 / 2 0 1 4 3 4 5 . 7 8 0 1 6 6 3 0 2 0 1 4 2 8 0 1 T O U R I S M S I G N A G E - M A R I N E M U £ 0 4 / 1 5 / 2 0 1 4 3 4 5 . 7 8 0 1 6 6 3 0 C h e q u e A m o u n t - 1 , 0 3 7 . 3 4 0 0 0 1 7 5 C E D A R S I G N S 3 2 1 1 5 C A T C H B A S I N S , P O S T S 0 5 / 0 1 / 2 0 1 4 3 , 3 9 3 . 1 2 0 1 6 6 3 1 C h e q u e A m o u n t - 3 , 3 9 3 . 1 2 0 0 0 1 7 7 C H A R L E S B U C H A N A N E . O . N m e e t i n g E . O . N . M E E T I N G S U P P L I E S 0 5 / 0 1 / 2 0 1 4 4 6 . 9 0 0 1 6 6 3 2 C h e q u e A m o u n t - 4 6 . 9 0 0 0 2 2 8 6 C H E M T R A D E C H E M I C A L S C A N A D A 9 0 6 4 2 9 6 6 A L U M S U L F A T E 0 4 / 3 0 / 2 0 1 4 3 4 0 . 0 6 0 1 6 6 3 3 C h e q u e A m o u n t - 3 4 0 . 0 6 0 0 1 5 8 4 C O C O P A V I N G I N C . 1 3 7 2 5 2 3 7 Q P R 0 4 / 3 0 / 2 0 1 4 1 , 4 8 7 . 7 1 0 1 6 6 3 4 C h e q u e A m o u n t - 1 , 4 8 7 . 7 1 0 0 0 1 0 0 C O R P O R A T E E X P R E S S 3 5 5 8 5 4 4 7 F I L E F O L D E R S , M A R K E R S 0 5 / 0 6 / 2 0 1 4 1 0 2 . 1 7 0 1 6 6 3 5 C h e q u e A m o u n t - 1 0 2 . 1 7 0 0 1 4 3 2 C U L L I G A N W A T E R P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 0 5 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 1 5 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 1 5 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 3 3 8 7 0 6 0 U N I T R E N T A L - S . C . C . 0 4 / 1 6 / 2 0 1 4 2 9 . 3 2 0 1 6 6 3 6 3 4 6 2 8 4 0 U N I T R E N T A L - S . C . C . 0 5 / 1 2 / 2 0 1 4 2 9 . 3 2 0 1 6 6 3 6 C h e q u e A m o u n t - 5 8 . 6 4 0 0 0 2 4 5 D A Y T R I P P I N G 9 0 6 3 A D P L A C E M E N T 0 5 / 0 6 / 2 0 1 4 5 4 2 . 4 0 0 1 6 6 3 7 C h e q u e A m o u n t - 5 4 2 . 4 0 0 0 0 2 5 5 D E R E H A M F O R G E 3 3 5 5 5 N A M E S I G N - P S H I P W A Y 0 5 / 0 6 / 2 0 1 4 1 8 . 0 2 0 1 6 6 3 8 C h e q u e A m o u n t - 1 8 . 0 2 0 0 2 3 0 1 D E V I D A G A R D E N S L T D 0 5 0 7 1 4 M A P L E T R E E 0 5 / 0 7 / 2 0 1 4 1 3 5 . 5 9 0 1 6 6 3 9 C h e q u e A m o u n t - 1 3 5 . 5 9 0 0 1 6 9 0 D O W L E R - K A R N 0 0 0 5 8 6 U N L E A D E D G A S 0 4 / 0 4 / 2 0 1 4 1 , 5 7 0 . 6 9 0 1 6 6 4 0 0 0 0 6 1 5 U N L E A D E D G A S 0 4 / 1 5 / 2 0 1 4 1 , 8 7 2 . 6 5 0 1 6 6 4 0 0 0 1 5 5 3 C L E A R D I E S E L 0 4 / 0 4 / 2 0 1 4 1 . 1 6 9 . 1 2 0 1 6 6 4 0 0 0 1 5 5 4 D Y E D D I E S E L 0 4 / 0 4 / 2 0 1 4 1 , 1 0 8 . 2 8 0 1 6 6 4 0 0 0 1 6 1 7 C L E A R D I E S E L 0 4 / 1 5 / 2 0 1 4 9 9 4 . 9 1 0 1 6 6 4 0 0 0 1 6 1 8 D Y E D D I E S E L 0 4 / 1 5 / 2 0 1 4 7 2 0 . 8 4 0 1 6 6 4 0 1 6 8 5 7 R D D I E S E L 0 4 / 0 4 / 2 0 1 4 1 , 0 8 5 . 1 8 0 1 6 6 4 0 1 6 9 9 4 R E G G A S 0 4 / 2 9 / 2 0 1 4 1 , 1 3 6 . 2 6 0 1 6 6 4 0 1 6 9 9 5 D Y E D I E S E L 0 4 / 2 9 / 2 0 1 4 1 , 2 3 6 . 6 0 0 1 6 6 4 0 C h e q u e A m o u n t - 1 0 , 8 9 4 . 5 3 0 0 0 2 7 2 D Y N A M I C F L U I D P R O D U C T S I N C 1 - 4 5 0 8 2 - 0 C R I M P S , H O S E 0 4 / 1 5 / 2 0 1 4 9 8 . 9 4 0 1 6 6 4 1 - 4 5 1 0 0 - 0 H O S E , C R I M P S 0 4 / 1 5 / 2 0 1 4 8 6 . 8 2 0 1 6 6 4 1 1 - 4 5 1 1 4 - 0 C R I M P S , H O S E 0 4 / 1 5 / 2 0 1 4 6 9 . 4 5 0 1 6 6 4 1 - 4 5 7 4 7 - 0 S I L I C O N E H E A T H O S E 0 5 / 0 1 / 2 0 1 4 3 . 7 6 0 1 6 6 4 1 1 - 4 6 1 2 5 - 0 H O S E A S S E M B L Y 0 5 / 1 2 / 2 0 1 4 3 4 . 5 8 0 1 6 6 4 1 C h e q u e A m o u n t - 2 9 3 . 5 5 0 0 0 2 9 9 E L G I N P U R E W A T E R 0 0 0 0 1 7 5 0 4 9 M O N T H L Y R E N T A L 0 5 / 0 1 / 2 0 1 4 1 1 4 . 7 0 0 1 6 6 4 2 C h e q u e A m o u n t - 1 1 4 . 7 0 0 0 0 3 3 4 F A S T E N A L C A N A D A O N T I S 7 8 2 4 3 P A R T S 0 4 / 2 5 / 2 0 1 4 4 5 . 5 4 0 1 6 6 4 3 O N T I S 7 8 4 5 2 S W E E P C O M P O U N D 0 5 / 0 1 / 2 0 1 4 2 7 . 5 5 0 1 6 6 4 3 O N T I S 7 8 4 8 3 G L O V E S , P O W E R C O R D 0 5 / 0 2 / 2 0 1 4 8 6 . 9 3 0 1 6 6 4 3 C h e q u e A m o u n t - 1 6 0 . 0 2 P a g e 2 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 0 6 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 1 5 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 1 5 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 2 1 0 1 G A T E W A Y S A L E S & S E R V I C E S 4 9 3 1 C E D A R F E N C E P O S T S 0 4 / 3 0 / 2 0 1 4 3 4 0 . 1 3 0 1 6 6 4 4 C h e q u e A m o u n t - 3 4 0 . 1 3 0 0 0 9 9 1 H O R V A T H A U T O P A R T S 2 4 1 2 1 1 G R E A S E . F I L T E R , P A N E L 0 3 / 2 4 / 2 0 1 4 8 0 . 2 5 0 1 6 6 4 5 2 4 1 2 1 4 R U S T C O N V E R T E R 0 3 / 2 5 / 2 0 1 4 1 8 . 0 6 0 1 6 6 4 5 2 4 1 2 2 0 G L O V E S 0 3 / 2 5 / 2 0 1 4 3 3 . 7 9 0 1 6 6 4 5 2 4 1 4 8 3 E L E C T R I C A L T A P E , F I L T E R 0 3 / 3 1 / 2 0 1 4 1 6 . 4 4 0 1 6 6 4 5 2 4 1 6 6 1 S P R A Y P A I N T , D I S C O N N E C T , R I N G 0 4 / 0 7 / 2 0 1 4 1 3 2 . 1 4 0 1 6 6 4 5 2 4 1 6 6 8 S H R I N K T U B I N G 0 4 / 0 8 / 2 0 1 4 9 8 . 9 3 0 1 6 6 4 5 2 4 1 9 4 5 G L O V E S , F I L T E R 0 4 / 1 7 / 2 0 1 4 2 8 . 2 2 0 1 6 6 4 5 C h e q u e A m o u n t - 4 0 7 . 8 3 0 0 0 4 2 7 H Y D R O O N E N E T W O R K S I N C M a y 2 0 0 0 0 2 6 7 0 5 0 1 U T I L I T I E S - P U M P # 8 0 5 / 0 7 / 2 0 1 4 2 6 4 . 8 1 0 1 6 6 4 6 M a y 2 0 0 0 0 8 4 1 9 2 6 4 U T I L I T I E S - I N T E R P C E N T R E 0 5 / 0 7 / 2 0 1 4 4 1 . 9 2 0 1 6 6 4 6 M a y 2 0 0 0 1 7 9 1 7 6 8 5 U T I L I T I E S - P B L I B R A R Y 0 5 / 0 7 / 2 0 1 4 1 4 0 . 0 6 0 1 6 6 4 6 M a y 2 0 0 0 2 6 2 0 9 3 6 7 U T I L I T I E S - F I R E H A L L 0 5 / 0 7 / 2 0 1 4 5 7 6 . 9 1 0 1 6 6 4 6 M a y 2 0 0 0 2 8 2 9 7 8 9 7 U T I L I T I E S - V I E N N A S T L 0 5 / 0 2 / 2 0 1 4 9 5 1 . 7 0 0 1 6 6 4 6 M a y 2 0 0 0 2 8 3 0 1 7 3 9 U T I L I T I E S - R I C H M O N D R D P U M P 0 5 / 0 7 / 2 0 1 4 3 7 9 . 0 4 0 1 6 6 4 6 M a y 2 0 0 0 2 8 8 7 8 3 8 2 U T I L I T I E S - P B O P P 0 5 / 0 7 / 2 0 1 4 4 1 . 9 2 0 1 6 6 4 6 M a y 2 0 0 0 2 9 9 5 7 3 0 8 U T I L I T I E S - O F F I C E 0 5 / 0 7 / 2 0 1 4 5 0 7 . 9 5 0 1 6 6 4 6 M a y 2 0 0 0 4 7 3 4 4 5 5 6 U T I L I T I E S - B E A C H W A S H R O O M 0 5 / 0 7 / 2 0 1 4 5 5 . 9 9 0 1 6 6 4 6 M a y 2 0 0 0 6 0 5 8 0 0 0 6 U T I L I T I E S - P B C E N T E N P A R K 0 5 / 0 7 / 2 0 1 4 7 5 . 1 3 0 1 6 6 4 6 M a y 2 0 0 0 7 0 3 2 3 0 4 8 U T I L I T I E S - M A R I N E M U S E U M 0 5 / 0 7 / 2 0 1 4 8 4 . 3 6 0 1 6 6 4 6 M a y 2 0 0 0 7 1 5 3 7 7 7 0 U T I L I T I E S - P B G A R A G E 0 5 / 0 9 / 2 0 1 4 1 4 3 . 4 2 0 1 6 6 4 6 M a y 2 0 0 0 7 3 4 2 9 3 7 1 U T I L I T I E S - B O A T L A U N C H 0 5 / 0 7 / 2 0 1 4 5 0 . 0 5 0 1 6 6 4 6 M a y 2 0 0 0 9 0 5 3 2 2 8 9 U T I L I T I E S - M E T E R C H A M B E R 0 5 / 0 7 / 2 0 1 4 1 8 . 8 8 0 1 6 6 4 6 M a y 2 0 0 0 9 1 3 7 4 1 1 U T I L I T I E S - E . C . C . 0 5 / 0 7 / 2 0 1 4 1 4 4 . 2 6 0 1 6 6 4 6 M a y 2 0 0 0 9 9 0 4 8 8 8 9 U T I L I T I E S - P B L I G H T H O U S E 0 5 / 0 7 / 2 0 1 4 4 8 . 5 2 0 1 6 6 4 6 M a y Z O O H 2 2 4 8 6 7 0 U T I L I T I E S - C O R I N T H S T L 0 5 / 0 2 / 2 0 1 4 3 5 4 . 1 3 0 1 6 6 4 6 M a y 2 0 0 1 1 8 1 3 1 9 2 4 U T I L I T I E S - E D I S O N M U S E U M 0 5 / 0 7 / 2 0 1 4 5 8 . 0 6 0 1 6 6 4 6 M a y 2 0 0 1 1 9 1 0 7 1 7 6 U T I L I T I E S - P U M P # 2 0 5 / 0 7 / 2 0 1 4 3 0 8 . 8 8 0 1 6 6 4 6 M a y 2 0 0 1 2 3 2 7 7 7 7 2 U T I L I T I E S - P B F I R E H A L L 0 5 / 0 7 / 2 0 1 4 7 0 . 9 5 0 1 6 6 4 6 M a y 2 0 0 1 2 3 5 2 2 4 9 4 U T I L I T I E S - P U M P # 7 0 5 / 0 7 / 2 0 1 4 1 5 1 . 4 6 0 1 6 6 4 6 M a y 2 0 0 1 2 4 7 2 2 1 6 3 U T I L I T I E S - V . C . C . 0 5 / 0 7 / 2 0 1 4 9 2 4 . 2 8 0 1 6 6 4 6 C h e q u e A m o u n t - 5 , 3 9 2 . 6 8 0 0 0 4 4 6 J A C K I E R I N G L A N D A p r 1 6 - M a y 1 6 / 1 4 M A N A G E R F E E S 0 5 / 1 2 / 2 0 1 4 8 5 6 . 6 1 0 1 6 6 4 7 C h e q u e A m o u n t - 8 5 6 . 6 1 P a g e 3 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 0 7 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 1 5 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 1 5 / 2 0 1 4 * n v o l c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 4 8 5 J U S T P I P E & F I T T I N G I N C . 0 4 9 3 3 0 - 2 P L A S T I C T U B I N G , C O U P L E R S 0 4 / 2 9 / 2 0 1 4 2 , 4 2 3 . 4 1 0 1 6 6 4 8 C h e q u e A m o u n t - 2 , 4 2 3 . 4 1 0 0 0 5 0 4 K E V I N K I T C H I N G t r a i n i n g m a t e r i a l T R A I N I N G M A T E R I A L 0 5 / 1 2 / 2 0 1 4 2 2 5 . 7 4 0 1 6 6 4 9 C h e q u e A m o u n t - 2 2 5 . 7 4 0 0 0 5 1 0 K L A S S E N A U T O P A R T S 1 - 1 8 1 6 6 7 P U S H B U T T O N S W I T C H 0 4 / 0 1 / 2 0 1 4 1 2 . 6 4 0 1 6 6 5 0 1 - 1 8 1 6 7 0 W I R E , T R A I L E R P L U G , L O O M 0 4 / 0 1 / 2 0 1 4 8 . 5 2 0 1 6 6 5 0 1 - 1 8 1 6 7 6 P R I M W I R E 0 4 / 0 1 / 2 0 1 4 6 . 5 3 0 1 6 6 5 0 1 - 1 8 1 7 8 4 E X T E N S I O N 0 4 / 0 2 / 2 0 1 4 2 6 . 6 3 0 1 6 6 5 0 1 - 1 8 1 8 0 3 G U A G E S 0 4 / 0 2 / 2 0 1 4 1 0 . 6 2 0 1 6 6 5 0 1 - 1 8 1 9 0 9 W E L D I N G H E L M E T 0 4 / 0 3 / 2 0 1 4 1 6 3 . 2 9 0 1 6 6 5 0 1 - 1 8 1 9 1 3 B R A S S 0 4 / 0 3 / 2 0 1 4 6 . 2 2 0 1 6 6 5 0 1 - 1 8 1 9 1 8 B R A S S 0 4 / 0 3 / 2 0 1 4 2 . 8 3 0 1 6 6 5 0 1 - 1 8 1 9 8 3 B L A D E S , B A T T E R Y 0 4 / 0 3 / 2 0 1 4 1 4 9 . 3 6 0 1 6 6 5 0 1 - 1 8 2 1 0 1 C O N N E C T O R S 0 4 / 0 4 / 2 0 1 4 2 2 . 2 2 0 1 6 6 5 0 1 - 1 8 2 1 0 2 W A S H E R F L U I D 0 4 / 0 4 / 2 0 1 4 1 3 . 5 1 0 1 6 6 5 0 1 - 1 8 2 1 3 9 T O G G L E S W I T C H E S 0 4 / 0 5 / 2 0 1 4 2 7 . 9 6 0 1 6 6 5 0 1 - 1 8 2 2 4 5 M U F F L E R C L A M P 0 4 / 0 7 / 2 0 1 4 4 . 8 0 0 1 6 6 5 0 1 - 1 8 2 2 6 2 H O S E 0 4 / 0 7 / 2 0 1 4 1 . 1 0 0 1 6 6 5 0 1 - 1 8 2 3 5 4 L U B R I C A N T 0 4 / 0 8 / 2 0 1 4 2 0 . 8 7 0 1 6 6 5 0 1 - 1 8 2 4 2 8 C L I P S 0 4 / 0 8 / 2 0 1 4 2 4 . 8 6 0 1 6 6 5 0 1 - 1 8 3 1 2 8 G L O V E S 0 4 / 1 5 / 2 0 1 4 3 8 . 5 8 0 1 6 6 5 0 1 - 1 8 3 2 3 5 T O G G L E S W I T C H 0 4 / 1 6 / 2 0 1 4 1 3 . 2 1 0 1 6 6 5 0 1 - 1 8 3 2 9 1 T O W E L S 0 4 / 1 6 / 2 0 1 4 5 5 . 6 6 0 1 6 6 5 0 1 - 1 8 3 8 0 2 C L A M P S 0 4 / 2 2 / 2 0 1 4 2 0 . 6 5 0 1 6 6 5 0 1 - 1 8 3 8 3 5 B A T T E R I E S 0 4 / 2 2 / 2 0 1 4 1 3 . 4 9 0 1 6 6 5 0 1 - 1 8 3 8 4 9 D E X C O O L 0 4 / 2 2 / 2 0 1 4 3 0 . 3 7 0 1 6 6 5 0 1 - 1 8 3 8 5 0 Z E R E X E X T . 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S T A M P S 0 5 / 1 4 / 2 0 1 4 6 8 . 4 0 0 1 6 6 8 0 C h e q u e A m o u n t - 6 8 . 4 0 0 0 2 3 0 3 D A V I D J A N Z E N r e f u n d b l d g d e p o s i t 3 7 U N I O N S T - R E F U N D D E P O S I T 0 5 / 2 1 / 2 0 1 4 1 , 5 0 0 . 0 0 0 1 6 6 8 1 C h e q u e A m o u n t - 1 , 5 0 0 . 0 0 0 0 2 2 0 2 D E N C O P O W E R L I M I T E D 2 0 1 4 1 0 2 A N N U A L S A F E T Y I N S P E C T I O N 0 4 / 2 1 / 2 0 1 4 7 1 2 . 7 5 0 1 6 6 8 2 2 0 1 4 1 0 3 R E P L A C E L E A K I N G B R A K E 0 4 / 2 3 / 2 0 1 4 2 1 5 . 8 3 0 1 6 6 8 2 2 0 1 4 1 0 4 R E P L A C E L E F T R E A R A U T O A D J U 0 4 / 2 4 / 2 0 1 4 1 , 6 7 6 . 1 3 0 1 6 6 8 2 2 0 1 4 1 0 5 R E P L A C E A I R D R Y E R - S T E R L I N G 0 4 / 2 4 / 2 0 1 4 5 6 6 . 8 9 0 1 6 6 8 2 C h e q u e A m o u n t - 3 , 1 7 1 . 6 0 0 0 0 2 6 2 D O N N A W I E B E 0 0 3 4 7 7 5 D C O N T A C T L E N S 0 5 / 0 8 / 2 0 1 4 8 8 . 0 0 0 1 6 6 8 3 P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . 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P a g e 1 1 3 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 2 2 / 2 0 1 4 2 : 2 8 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 2 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 0 4 1 6 H E T E K S O L U T I O N S I N C I N V 0 0 1 0 5 7 5 M O B I L E S E R V I C E , F I X E D S Y S T E M 0 4 / 2 8 / 2 0 1 4 6 7 8 . 0 0 0 1 6 6 9 4 C h e q u e A m o u n t - 6 7 8 . 0 0 0 0 0 4 2 7 H Y D R O O N E N E T W O R K S I N C M a y 2 0 0 0 2 9 9 5 7 3 0 8 U T I L I T I E S - O F F I C E 0 5 / 1 5 / 2 0 1 4 9 4 9 . 4 4 0 1 6 6 9 5 M a y 2 0 0 1 1 9 1 0 7 1 7 6 U T I L I T I E S - P U M P # 2 0 5 / 1 5 / 2 0 1 4 5 8 6 . 3 1 0 1 6 6 9 5 M a y 2 0 0 0 3 0 4 1 0 5 7 8 U T I L I T I E S - G A R A G E 0 5 / 1 3 / 2 0 1 4 6 2 8 . 6 4 0 1 6 6 9 5 M a y 2 0 0 0 7 1 8 6 5 0 4 5 U T I L I T I E S - S T R A F F t R E H A L L 0 5 / 1 5 / 2 0 1 4 4 2 0 . 5 4 0 1 6 6 9 5 M a y 2 0 0 0 8 3 8 2 1 3 0 7 U T I L I T I E S - P U M P # 4 0 5 / 1 6 / 2 0 1 4 6 2 . 6 4 0 1 6 6 9 5 M a y 2 0 0 0 9 1 6 8 0 5 2 9 U T I L I T I E S - V I E N N A M E M P A R K 0 5 / 1 2 / 2 0 1 4 1 2 4 . 6 1 0 1 6 6 9 5 M a y 2 0 0 0 9 1 7 5 5 4 0 2 U T I L I T I E S - S T R A F F L I B R A R Y 0 5 / 1 5 / 2 0 1 4 3 2 3 . 9 5 0 1 6 6 9 5 M a y 2 0 0 0 9 5 7 2 3 2 0 7 U T I L I T I E S - P U M P # 3 0 5 / 1 6 / 2 0 1 4 8 9 . 0 9 0 1 6 6 9 5 M a y 2 0 0 1 1 4 3 0 9 3 1 6 U T I L I T I E S - S . 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C . 0 5 / 1 5 / 2 0 1 4 1 , 2 4 2 . 5 1 0 1 6 6 9 5 M a y 2 0 0 1 3 7 7 2 7 3 3 8 U T I L I T I E S - S T R A F F B A L L P A R K 0 5 / 1 5 / 2 0 1 4 5 9 . 9 0 0 1 6 6 9 5 C h e q u e A m o u n t - 4 , 4 8 7 . 6 3 0 0 0 2 1 7 [ B l G R O U P 3 1 8 1 1 6 C O N S U L T I N G F E E S 0 4 / 2 5 / 2 0 1 4 2 . 8 9 1 . 0 1 0 1 6 6 9 6 C h e q u e A m o u n t - 2 , 8 9 1 . 0 1 0 0 0 4 5 8 J A S O N S H E L L Y J T A G C o u r s e J T A G C O U R S E 0 5 / 1 5 / 2 0 1 4 1 2 5 . 0 0 0 1 6 6 9 7 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 2 1 4 2 K A R E N C O D E R R E J T A G C o u r s e J T A G C O U R S E 0 5 / 1 5 / 2 0 1 4 1 2 5 . 0 0 0 1 6 6 9 8 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 0 5 2 6 L A E M E R S T R U C K I N G L T D 2 2 3 1 9 F I L L I N H O L E A T B R I D G E 0 4 / 1 8 / 2 0 1 4 1 1 3 . 0 0 0 1 6 6 9 9 2 2 3 2 3 R E P A I R L I G H T S O N T A N K E R 0 5 / 0 2 / 2 0 1 4 9 8 . 2 0 0 1 6 6 9 9 C h e q u e A m o u n t - 2 1 1 . 2 0 0 0 0 5 3 7 L E R N E R S L L P 3 2 1 2 0 4 5 9 L E G A L S E R V I C E S 0 4 / 3 0 / 2 0 1 4 9 0 0 . 0 5 0 1 6 7 0 0 C h e q u e A m o u n t - 9 0 0 . 0 5 0 0 1 2 4 9 M A R I N E M U S E U M - P E T T Y C A S H M a / 1 4 p e t t y c a s h P E T T Y C A S H 0 5 / 2 1 / 2 0 1 4 3 0 . 0 0 0 1 6 7 0 1 C h e q u e A m o u n t - 3 0 . 0 0 0 0 1 8 7 5 M A T T H E W D E L A E R E J T A G c o u r s e J T A G C O U R S E 0 5 / 1 5 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 0 2 C h e q u e A m o u n t - 1 2 5 . 0 0 P a g e 3 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 1 4 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 2 2 / 2 0 1 4 2 : 2 8 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 2 / 2 0 1 4 I n v o i c e C h e q u e C h e q u e 1 n v o l c e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 2 2 3 2 M C K E N 2 1 E L A K E L A W Y E R S 1 8 1 2 3 9 L E G A L F E E S - D E G R A M 0 5 / 1 4 / 2 0 1 4 7 8 9 . 5 9 0 1 6 7 0 3 1 8 1 2 5 1 L E G A L F E E S - H U S S E Y 0 5 / 1 4 / 2 0 1 4 6 7 9 . 4 1 0 1 6 7 0 3 C h e q u e A m o u n t - 1 , 4 6 9 . 0 0 0 0 0 6 1 6 M O R S E E L E C T R I C 6 3 0 7 R E P A I R P U M P , R E P L A C E B A L L A S ' 0 5 / 1 5 / 2 0 1 4 6 9 4 . 5 9 0 1 6 7 0 4 C h e q u e A m o u n t - 6 9 4 . 5 9 0 0 0 6 4 7 N O R F O L K D I S P O S A L S E R V I C E S 0 0 0 0 2 5 3 8 5 3 G A R B A G E D I S P O S A L . 0 4 / 3 0 / 2 0 1 4 4 3 , 6 4 1 . 9 6 0 1 6 7 0 5 C h e q u e A m o u n t - 4 3 , 6 4 1 . 9 6 0 0 1 4 8 4 P E L M O R E X C A N A D A I N C . 1 1 7 6 7 8 L O C A L A R E A F O R E C A S T 0 2 / 2 8 / 2 0 1 4 3 3 9 . 0 0 0 1 6 7 0 6 C h e q u e A m o u n t - 3 3 9 . 0 0 0 0 0 7 3 7 R A M O N A P E I D L 1 6 4 9 8 0 A P R I L ' 1 4 C L E A N I N G 0 4 / 3 0 / 2 0 1 4 1 , 2 8 8 . 2 0 0 1 6 7 0 7 1 6 4 9 8 1 A P R I L ' 1 4 V . 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P a g e 1 1 5 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 2 2 / 2 0 1 4 2 : 2 8 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 2 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 9 4 7 V A N D E N B R I N K F A R M E Q U I P M E N T I N C P 1 9 6 3 6 4 T O O T H 0 5 / 1 5 / 2 0 1 4 1 6 5 . 7 9 0 1 6 7 1 4 C h e q u e A m o u n t - 1 6 5 . 7 9 0 0 2 2 7 3 V E R M E E R C A N A D A I N C . 4 0 1 7 3 2 T R A I L E R M O U N T E D V A C U U M 0 5 / 1 3 / 2 0 1 4 5 2 , 5 4 5 . 0 0 0 1 6 7 1 5 C h e q u e A m o u n t - 5 2 , 5 4 5 . 0 0 C h e q u e R u n T o t a l - 1 4 7 , 3 6 9 . 3 2 P a g e 5 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 1 6 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 2 9 / 2 0 1 4 1 : 5 9 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 9 / 2 0 1 4 n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 0 1 9 A . J . S T O N E C O M P A N Y L T D 0 0 0 0 1 1 6 6 5 6 R E P A I R T O S C B A 0 4 / 3 0 / 2 0 1 4 2 G 1 . 2 1 0 1 6 7 1 6 C h e q u e A m o u n t - 2 6 1 . 2 1 0 0 2 3 0 5 A L E X A N D E R R O Y G A R D N E R r e i m b u r s e c r e d i t C R E D I T O N T A X A C C O U N T 0 5 / 2 6 / 2 0 1 4 1 6 6 . 5 9 0 1 6 7 1 7 C h e q u e A m o u n t - 1 6 6 . 5 9 0 0 0 0 6 5 A R M T E C L I M I T E D 9 0 3 7 0 9 5 8 T U B I N G 0 5 / 1 6 / 2 0 1 4 7 8 8 . 5 4 0 1 6 7 1 8 C h e q u e A m o u n t - 7 8 8 . 5 4 0 0 0 1 5 4 C A N A D I A N K O O L W A T E R 1 1 4 8 3 W A T E R B O T T L E S 0 5 / 2 7 / 2 0 1 4 3 2 . 0 0 0 1 6 7 1 9 C h e q u e A m o u n t - 3 2 . 0 0 0 0 1 2 0 6 C H R I S M A R T I N J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 2 0 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 0 2 2 7 D A N K E N N E D Y J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 2 5 0 . 0 0 0 1 6 7 2 1 C h e q u e A m o u n t - 2 5 0 . 0 0 0 0 1 9 6 8 D A N S C O T T J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 2 5 0 . 0 0 0 1 6 7 2 2 C h e q u e A m o u n t - 2 5 0 . 0 0 0 0 1 7 0 8 E A S T L I N K 8 1 2 7 5 2 2 4 5 0 0 3 1 4 5 9 M a y I N T E R N E T - E D I S O N M U S E U M 0 5 / 1 7 / 2 0 1 4 1 4 4 . 5 3 0 1 6 7 2 3 8 1 2 7 5 2 2 4 5 0 1 2 3 1 5 7 M a y I N T E R N E T - M A R I N E M U S E U M 0 5 / 1 7 / 2 0 1 4 1 2 9 . 9 0 0 1 6 7 2 3 M a y 8 1 2 7 5 2 2 4 5 0 0 0 5 8 4 2 F I R E H A L L - I N T E R N E T / C A B L E 0 5 / 1 0 / 2 0 1 4 1 5 5 . 1 6 0 1 6 7 2 3 M a y 8 1 2 7 5 2 2 4 5 0 0 1 1 3 4 5 I N T E R N E T - O F F I C E 0 5 / 1 0 / 2 0 1 4 1 0 2 . 7 8 0 1 6 7 2 3 M a y 8 1 2 7 5 2 2 4 5 0 0 5 0 1 0 3 I N T E R N E T - G A R A G E 0 5 / 1 0 / 2 0 1 4 6 3 . 2 3 0 1 6 7 2 3 M a y 8 1 2 7 5 2 2 4 5 0 1 1 0 3 5 2 I N T E R N E T - B W F I R E H A L L 0 5 / 1 0 / 2 0 1 4 8 5 . 8 3 0 1 6 7 2 3 C h e q u e A m o u n t - 6 8 1 . 4 3 0 0 1 8 7 1 E R I C B L A N C H E T J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 2 5 0 . 0 0 0 1 6 7 2 4 C h e q u e A m o u n t - 2 5 0 . 0 0 0 0 0 3 5 7 G & K S E R V I C E S C A N A D A I N C 1 5 1 8 3 1 6 8 6 5 S H O P T O W E L S , F L O O R M A T S 0 5 / 2 1 / 2 0 1 4 2 8 0 . 6 4 0 1 6 7 2 5 C h e q u e A m o u n t - 2 8 0 . 6 4 0 0 0 3 7 9 G L E N N A L L E N J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 2 6 P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 1 7 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L F T Y O F B A Y H A M 0 5 / 2 9 / 2 0 1 4 1 : 5 9 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 1 8 7 3 G O R D O N D A W L E Y J T A G - C O U R S E J T A G 0 5 / 2 8 / 2 0 1 4 3 7 5 - 0 0 0 1 6 7 2 7 C h e q u e A m o u n t - 3 7 5 . 0 0 0 0 0 3 9 1 G R E G C O L E J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 2 8 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 1 2 3 4 H E R M A N K O L K E r e i m b u r s e c r e d i t C R E D I T O N W A T E R A C C O U N T 0 5 / 2 3 / 2 0 1 4 7 , 8 7 7 . 5 0 0 1 6 7 2 9 C h e q u e A m o u n t - 7 , 8 7 7 . 5 0 0 0 0 4 2 7 H Y D R O O N E N E T W O R K S I N C M a y 2 0 0 0 2 8 4 2 6 9 3 0 U T I L I T I E S - L I B B Y E A V E S T L 0 5 / 2 0 / 2 0 1 4 6 6 . 3 3 0 1 6 7 3 0 M a y 2 0 0 0 5 6 9 5 9 1 7 5 U T I L I T I E S - S T L S T R A F 0 5 / 2 0 / 2 0 1 4 2 4 . 7 1 0 1 6 7 3 0 M a y 2 0 0 0 6 8 2 3 8 7 6 0 U T I L I T I E S - T R E A T M E N T P L A N T 0 5 / 2 0 / 2 0 1 4 4 , 1 3 5 . 4 9 0 1 6 7 3 0 M a y 2 0 0 1 2 4 2 7 8 4 8 8 U T I L I T I E S - S T R A F S T L 0 5 / 2 0 / 2 0 1 4 6 6 . 3 3 0 1 6 7 3 0 C h e q u e A m o u n t - 4 , 2 9 2 . 8 6 0 0 2 3 0 6 J A M E S & S A M A N T H A P I L K E Y r e i m b u r s e c r e d i t C R E D I T O N T A X A C C O U N T 0 5 / 2 6 / 2 0 1 4 3 7 7 . 0 1 0 1 6 7 3 1 C h e q u e A m o u n t - 3 7 7 . 0 1 0 0 1 9 2 5 J A N E G R A Y D O N 7 1 3 6 9 4 S E A R C H - M I L L S T S T A T U S 0 5 / 2 3 / 2 0 1 4 2 6 7 . 0 0 0 1 6 7 3 2 C h e q u e A m o u n t - 2 6 7 . 0 0 0 0 0 4 5 8 J A S O N S H E L L Y J T A G - C O U R S E J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 3 3 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 1 1 7 8 J E F F R A S T E L r e i m b u r s e - c r e d i t C R E D I T O N T A X A C C O U N T 0 5 / 2 6 / 2 0 1 4 9 7 6 . 3 3 0 1 6 7 3 4 C h e q u e A m o u n t - 9 7 6 . 3 3 0 0 2 1 4 2 K A R E N C O D E R R E J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 3 5 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 0 5 0 4 K E V I N K I T C H I N G J T A G c o u r s e J T A G 0 5 / 2 8 / 2 0 1 4 2 5 0 . 0 0 0 1 6 7 3 6 C h e q u e A m o u n t - 2 5 0 . 0 0 0 0 0 5 7 2 M A N U L 1 F E F I N A N C I A L 1 8 1 - 1 8 1 J u n e " 1 4 J U N E R E M I T 0 5 / 2 3 / 2 0 1 4 4 , 3 5 5 . 9 8 0 1 6 7 3 7 1 8 3 - 1 8 3 J u n e ' 1 4 J U N E R E M I T 0 5 / 2 3 / 2 0 1 4 4 , 8 9 5 . 6 1 0 1 6 7 3 7 P a g e 2 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 1 8 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 2 9 / 2 0 1 4 1 : 5 9 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 9 , 2 5 1 . 5 9 0 0 1 8 7 5 M A T T H E W D E L A E R E J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 3 8 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 0 6 5 8 O M E R S 0 4 1 0 0 0 M a y ' 1 4 M A Y R E M I T 0 5 / 2 9 / 2 0 1 4 2 5 , 3 7 0 . 0 0 0 1 6 7 3 9 C h e q u e A m o u n t - 2 5 , 3 7 0 . 0 0 0 0 1 4 5 5 O T T E R V I E W M A C H I N E 1 9 7 0 F I R E N O Z Z L E F I T T I N G 0 5 / 0 1 / 2 0 1 4 1 0 1 . 7 0 0 1 6 7 4 0 C h e q u e A m o u n t - 1 0 1 . 7 0 0 0 1 4 8 3 P A R T S M A S T E R C A N A D A 5 0 0 4 9 6 7 7 R E C I P S A W B L A D E S , D R I L L B I T S , 0 5 / 1 2 / 2 0 1 4 6 8 4 . 9 9 0 1 6 7 4 1 C h e q u e A m o u n t - 6 8 4 . 9 9 0 0 2 3 0 4 P A U L S H I P W A Y 0 1 8 c e l l C E L L P H O N E 0 5 / 0 6 / 2 0 1 4 5 5 . 0 0 0 1 6 7 4 2 C h e q u e A m o u n t - 5 5 . 0 0 0 0 0 7 2 2 P R O U S E M E C H A N I C A L L T D 2 2 6 1 1 R E P L A C E S W I T C H 0 5 / 1 2 / 2 0 1 4 8 4 . 5 0 0 1 6 7 4 3 C h e q u e A m o u n t - 8 4 . 5 0 0 0 2 2 8 1 R A N D Y W H I T E r e i m b u r s e e x p e n s e E X P E N S E S - L A B O U R R E L A T I O N S 0 5 / 2 8 / 2 0 1 4 8 4 . 7 5 0 1 6 7 4 4 C h e q u e A m o u n t - 8 4 . 7 5 0 0 1 5 3 2 R E L I S H E L G I N 1 1 5 2 T O U R I S M A D 0 5 / 2 0 / 2 0 1 4 1 9 7 . 7 5 0 1 6 7 4 5 C h e q u e A m o u n t - 1 9 7 . 7 5 0 0 1 2 1 3 R I C K V A R R O J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 1 2 5 . 0 0 0 1 6 7 4 6 C h e q u e A m o u n t - 1 2 5 . 0 0 0 0 2 3 0 7 R O B E R T B R I A N C R O C K E R r e i m b u r s e c r e d i t C R E D I T O N T A X A C C O U N T 0 5 / 2 6 / 2 0 1 4 2 6 0 . 7 5 0 1 6 7 4 7 C h e q u e A m o u n t - 2 6 0 . 7 5 0 0 0 7 7 1 R O G E R S 1 4 0 3 8 3 6 4 9 9 / 2 0 0 - 5 8 7 6 C E L L P H O N E - R W H I T E 0 5 / 1 4 / 2 0 1 4 5 7 . 5 9 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 1 7 - 1 1 5 6 C E L L P H O N E - V C Z E R W I N S K I 0 5 / 1 4 / 2 0 1 4 2 9 2 . 6 9 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 1 7 - 1 2 9 4 C E L L P H O N E - B B U T L E R 0 5 / 1 4 / 2 0 1 4 2 2 . 6 0 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 1 9 - 7 6 5 6 C E L L P H O N E - A S W A N C E 0 5 / 1 4 / 2 0 1 4 2 2 . 6 0 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 3 6 - 5 7 0 9 C E L L P H O N E - P B F I R E D E P T 0 5 / 1 4 / 2 0 1 4 2 2 . 6 0 0 1 6 7 4 8 P a g e 3 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 1 9 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L ! ? ^ O F B A Y H A M 0 5 / 2 9 / 2 0 1 4 1 : 5 9 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 1 4 0 3 8 3 6 4 9 9 / 6 3 6 - 5 7 8 7 C E L L P H O N E - R O A D S D E P T 1 0 5 / 1 4 / 2 0 1 4 2 2 . 6 0 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 3 6 - 6 0 6 9 C E L L P H O N E - B K N I F T O N 0 5 / 1 4 / 2 0 1 4 5 6 . 5 0 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 3 6 - 6 1 7 8 C E L L P H O N E - S T R A F F I R E D E P T 0 5 / 1 4 / 2 0 1 4 2 2 . 6 0 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 3 6 - 6 1 9 8 C E L L P H O N E - E B R A D F I E L D 0 5 / 1 4 / 2 0 1 4 5 8 . 9 7 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 3 6 - 6 3 6 8 C E L L P H O N E - E R O L O S O N 0 5 / 1 4 / 2 0 1 4 5 7 . 5 9 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 6 3 6 - 9 4 6 4 C E L L P H O N E - K K R U G E R 0 5 / 1 4 / 2 0 1 4 5 6 - 5 0 0 1 6 7 4 8 1 4 0 3 8 3 6 4 9 9 / 9 0 2 - 1 2 4 9 C E L L P H O N E - R O A D S D E P T 2 0 5 / 1 4 / 2 0 1 4 2 2 . 6 0 0 1 6 7 4 8 C h e q u e A m o u n t - 7 1 5 . 4 4 0 0 0 7 8 3 R O Y A L F E N C E L I M I T E D H B 4 7 0 4 1 R E L E A S E H O L D B A C K 0 1 / 0 1 / 2 0 1 4 1 , 1 5 0 . 9 1 0 1 6 7 4 9 H B 4 7 2 5 3 H O L D B A C K R E L E A S E 0 1 / 3 1 / 2 0 1 4 1 0 4 . 9 9 0 1 6 7 4 9 H B 4 7 2 5 4 H O L D B A C K R E L E A S E 0 1 / 3 1 / 2 0 1 4 1 5 9 . 7 2 0 1 6 7 4 9 H B 4 7 2 5 5 H O L D B A C K R E L E A S E 0 1 / 3 1 / 2 0 1 4 1 6 0 . 1 1 0 1 6 7 4 9 H B 4 7 2 5 6 H O L D B A C K R E L E A S E 0 1 / 3 1 / 2 0 1 4 1 6 7 . 5 7 0 1 6 7 4 9 H B 4 7 2 5 7 H O L D B A C K R E L E A S E 0 1 / 3 1 / 2 0 1 4 1 5 5 . 8 8 0 1 6 7 4 9 H B 4 7 2 5 8 H O L D B A C K R E L E A S E 0 1 / 3 1 / 2 0 1 4 1 6 1 . 4 7 0 1 6 7 4 9 H B 4 7 2 5 9 H O L D B A C K R E L E A S E 0 1 / 0 1 / 2 0 1 4 4 0 4 . 6 8 0 1 6 7 4 9 C h e q u e A m o u n t - 2 , 4 6 5 . 3 3 0 0 2 0 5 4 S A R A D I M O - S A N T O R O J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 5 0 0 . 0 0 0 1 6 7 5 0 C h e q u e A m o u n t - 5 0 0 . 0 0 0 0 2 2 9 3 S H A R O N D L A R M O U R 0 2 0 C O N S U L T I N G 0 5 / 0 6 / 2 0 1 4 2 , 7 7 5 . 3 4 0 1 6 7 5 1 C h e q u e A m o u n t - 2 , 7 7 5 . 3 4 0 0 0 8 2 9 S P E C T R U M C O M M U N I C A T I O N S L T D 0 0 0 0 6 9 4 2 6 8 A N S W E R I N G S E R V I C E 0 5 / 1 5 / 2 0 1 4 1 0 5 . 4 1 0 1 6 7 5 2 C h e q u e A m o u n t - 1 0 5 . 4 1 0 0 0 8 5 6 S T R E I B T R U C K I N G L T D 6 5 9 5 B R I D G E W A S H I N G 0 5 / 0 1 / 2 0 1 4 4 , 0 6 1 . 2 2 0 1 6 7 5 3 6 5 9 6 B R I D G E W A S H I N G 0 5 / 0 1 / 2 0 1 4 6 , 2 9 8 . 6 2 0 1 6 7 5 3 C h e q u e A m o u n t - 1 0 , 3 5 9 . 8 4 0 0 1 9 6 9 S U E N O S E W O R T H Y J T A G J T A G C O U R S E 0 5 / 2 8 / 2 0 1 4 2 5 0 . 0 0 0 1 6 7 5 4 C h e q u e A m o u n t - 2 5 0 . 0 0 0 0 0 8 8 8 T H O R N T O N ' S L O C K W O R K S 1 2 0 9 2 N E W L O C K - B E A C H W S H R M S 0 5 / 2 6 / 2 0 1 4 8 0 5 . 6 9 0 1 6 7 5 5 C h e q u e A m o u n t - 8 0 5 . 6 9 0 0 0 9 1 3 T O W N S H I P O F M A L A H I D E P a g e 4 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 2 0 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 2 9 / 2 0 1 4 1 : 5 9 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 3 7 7 G I S S E R V I C E S 0 5 / 1 3 / 2 0 1 4 1 , 9 4 2 . 7 0 0 1 6 7 5 6 0 0 0 3 8 2 I T S E R V I C E S 0 5 / 1 3 / 2 0 1 4 4 4 1 . 8 9 0 1 6 7 5 6 C h e q u e A m o u n t - 2 , 3 8 4 . 5 9 0 0 0 9 1 4 T O W N S H I P S O U T H - W E S T O X F O R D F 0 2 - 2 0 1 4 N F P A E V A L U A T O R C O U R S E 0 5 / 1 2 / 2 0 1 4 5 0 . 0 0 0 1 6 7 5 7 C h e q u e A m o u n t - 5 0 . 0 0 0 0 0 9 3 2 U N D E R H I L L F A R M S U P P L Y L T D 2 6 7 1 1 9 L A W N S E E D 0 5 / 2 3 / 2 0 1 4 1 5 4 . 9 3 0 1 6 7 5 8 C h e q u e A m o u n t - 1 5 4 . 9 3 0 0 0 9 3 5 U N I O N G A S L I M I T E D M a y 2 7 3 2 1 0 6 1 9 6 9 7 5 4 U T I L I T I E S - E . C . C . 0 5 / 1 9 / 2 0 1 4 3 2 1 . 1 4 0 1 6 7 5 9 M a y 2 7 3 2 1 0 6 2 4 3 0 7 2 5 U T I L I T I E S - P U M P # 1 0 5 / 1 9 / 2 0 1 4 3 1 . 4 3 0 1 6 7 5 9 C h e q u e A m o u n t - 3 5 2 . 5 7 0 0 0 9 8 6 W O R K P L A C E S A F E T Y & I N S U R A N C E 1 6 2 5 3 1 4 M a y ' 1 4 M A Y R E M I T 0 5 / 2 9 / 2 0 1 4 4 , 1 3 1 . 1 1 0 1 6 7 6 0 C h e q u e A m o u n t - 4 , 1 3 1 . 1 1 C h e q u e R u n T o t a l - 7 9 , 3 9 2 . 3 9 P a g e 5 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 2 1 o f 2 6 6 2 0 1 4 . 0 4 . 0 1 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 5 / 2 9 / 2 0 1 4 2 : 4 5 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 5 / 2 9 / 2 0 1 4 1 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r J 0 0 0 7 4 2 R B C L I F E I N S U R A N C E C O M P A N Y 2 1 8 4 2 M a y ' 1 4 M A Y R E M I T 0 5 / 2 9 / 2 0 1 4 6 0 . 5 3 0 1 6 7 6 1 C h e q u e A m o u n t - 6 0 . 5 3 C h e q u e R u n T o t a l - 6 0 . 5 3 P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 2 2 o f 2 6 6 A D p c A N A D A RUN: MAY 13 201^NO:ApAR0LTEcH N 0 L 0 G I E s PAGE: 1120 D A I L Y u p D A T E R E p 0 R80RWc0MpANYT0AL HST REG: 100057<i].3RTOOO<tMUNICIPALITY OF BAYHAM COMPANY PAGE:3 DEBIT DATE: MAY 14, 201^ TOT PACKETS -2 DATE OF PAY: MAY 16, 2014 CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL FEDL TAX 8,205.86 8,203.86 98,793.61 FEDL TAXNR TAX NR TAXPROV TAX PROV TAXEl CONT 2,05<».72 2,054.72 23,115.13 El CONTQPIPQPIPCAN PEN 4,515.18 4,515.18 50,681.34 CAN PENqcPENQCPENQCHSF QC HSFONEHT966.88 966.88 10,957.6S ON EHTMBHET MB HETNL HAPSET NL HAPSET TOT STATS 15,740.64 ^15,740.64 183,547.71 TOT STATS CHEQUES CHEQUESDEPOSITS34,2<i7.87 34,247.87 386,098.58 DEPOSITSUS DEPS US DEPSDED DEPS DED DEPSSAV DEPS SAV DEPS TOT NPAY 3 <t,247.87 34,247.87 586,098.58 TOT NPAY RRSP RRSPRTI RTI TOT PAYROL 49,988.51 49,988.51 569,646.29 TOT PAYROL ^SERV CHRG 121.36 121.36 l,86<i.74 SERV CHRSHST15.78 t^-'f 15.78 242.^0 HST? ^-^<^ tGRAND TOT 50,125.65 //50,125.65 571,753.^5 GRAND TOTy ^1^.^.ANALYSIS OF SERVI^r-CTWRGTE^ ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGESALARIED WDRKPAYS 17 30.2$HOURLY UORKPAYS 10 17.80 PAYROLL RUNS 1 52.02PAY ADVICE FOLD 27 6.75 COURIER FEE 1 13.03 DELIVERY SURCHARGE I 1.50 TOTAL S/C SUBJECT TO HST IS 121.36 TOTAL PAYROLL DEBIT IS 50,125.65 DEBIT INFORMATION: XXX XXXXX XXX1923 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 2 3 o f 2 6 6 A D p c A N A D A RUN: MAY 27 2014 NO:ApAYR0LTEcH N 0 L 0 G E s PASE: 2135 D A I L Y u p D A T E R E p 0 R T 80RW c 0 M A N Y T 0 T A L s HST REG: 100057413RT0001MUNICIPALITY OF BAYHAM COMPANY PAGE:3 DEBIT DATE: MAY 28, 20K TOT PACKETS -2 DATE OF PAY: MAY 30, 2014 CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL FEDL TAX 9, 012.9<i 9,012.9<107,806.55 FEDL TAXNR TAX NR TAXPROV TAX PROV TAXEl CONT 2,303.98 2,303.98 25,^19.11 El CONTOPIPQPIPCAN PEN 5,011.90 5,011.90 55,69S.2<i CAN PENQCPENQCPENQCHSFDCHSFONEHT1.101.05 1,101.05 12,058.68 ON EHTMBHETMBMETNL HAPSET NL HAPSET TOT STATS 17,429.87 17,<29.87 200,977.58 TOT STATS CHEQUES CHEQUESDEPOSITS40,056.38 <i0,056.38 ^26,154.96 DEPOSITSUS DEPS US DEPSDED DEPS DED DEPSSAV DEPS SAV DEPS TOT NPAY 40,056.38 40,056.38 126,154.96 TOT NPAY RRSP RRSPRTIRTI TOT PAYROL 57,186.25 57,486.25 627,152.54 TOT PAYROL SERV CHRG 143.37 143.37 2,008.11 SERV CHRGHST18.64 18.64 2fil.0<HST GRAND TOT 57,648.26 57,6^8.26 629,^01.69 GRAND TOT ANALYSIS OF SERVICE CHAR6ES ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGESALARIED WORKPAYS 17 30.26 HOURLY WORKPAYS 17 30.26 PAYROLL RUNS 52.02PAY ADVICE FOLD 51 8.50 COURIER FEE 1 13.OS DELIVERY SURCHARGE 1.50SOR CRA 1 3.90 SOR EHT I 3.90 TOTAL S/C SUBJECT TO HST IS L43.37 TOTAL PAYROLL DEBIT IS 57,648.26 DEBIT INFORMATION: XXX XXXXX XXX1923 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 6 6 2 6 t o C h e q u e # 0 1 6 7 6 1 i n c l u . . . P a g e 1 2 4 o f 2 6 6 S i g n a g e T h e t i m e i s n o w f o r u s t h e p e o p l e o f B a y h a m t o s t e p u p t o t h e p l a t e . T h e t o u r i s t s e a s o n i s u p o n u s a n w e m u s t d o m o r e t o a c c o m m o d a t e t h i s g r o u p . W e h a v e b e e n g i f t e d w i t h t h i s a r e a a n d t o i g n o r e i t s p o t e n t i a l i s a l m o s t c r i m i n a l . I h a v e h a d m a n y d i s c u s s i o n s a n d o b s e r v e d t h e p o t e n t i a l b u s i n e s s t h a t i s a t o u r d o o r . W e h a v e i n v e s t e d a l o t o f t i m e a n d m o n e y i n t r y i n g t o d e v e l o p t h i s t r a d e b u t h a v e b e e n s e r i o u s l y l a c k i n g o n t h e b u s i n e s s e n d . T h e t o u r i s t g r o u p a r e a b u n c h o f p e o p l e w i t h t i m e o n t h e i r h a n d s a n d d o n o t h a v e o r d e s i r e t o h a v e a f i x e d s c h e d u l e b e i n g t h e y a r e o n h o l i d a y s a n d a r e h e r e t o g e t a w a y f r o m t h e i r d a y t o d a y l i f e . W e a s a b u s i n e s s c o m m u n i t y m u s t d o a l l w e p o s s i b l y c a n t o m a k e t h e i r v i s i t m e m o r a b l e s o t h a t t h e y w i l l r e c o m m e n d o u r a r e a t o f r i e n d s a n d r e t u r n t h e m s e l v e s t o e n j o y o u r n a t u r a l b e a u t y a n d h o s p i t a l i t y . A t p r e s e n t i f a f a m i l y o r g r o u p a r e i n t h e a r e a i n t h e e a r l y m o r n i n g w e d o n o t h i n g i n P o r t B u r w e l l t o a c c o m m o d a t e t h e i r b a s i c n e e d s . W e h a v e a l i m i t e d s u p p l y o f r e s t a u r a n t s a n d e v e n t h o s e a r e e i t h e r n o t o p e n d a i l y o r d o n o t o p e n u n t i l 1 1 : 0 0 A . M . I t i s a k n o w n f a c t t h a t p e o p l e c a n a n d w i l l e a t e a r l i e r i f t h i s i s a v a i l a b l e o r t h e y w i l l e i t h e r w a i t o r p o s s i b l y l e a v e t h e a r e a f o r a m o r e h o s p i t a l l o c a t i o n . I t i s a l s o a f a c t t h a t p e o p l e o n h o l i d a y s d o n o t h a v e a n o r m a l s c h e d u l e a s t h e d e m a n d s o n t h e i r t i m e i s a t t h e i r d i s c r e t i o n a n d t h e y w a n t t o t a k e a d v a n t a g e o f t h e b e a u t i f u l w e a t h e r a n d s c e n e r y a n d r e l a x . A p o r t i o n o f t h i s g r o u p a r e e a r l y r i s e r s a n d w o u l d l i k e t o h a v e a b r e a k f a s t t o s t a r t t h e i r d a y b u t u n f o r t u n a t e l y t h i s i s n o t r e a d i l y a v a i l a b l e i n o u r a r e a . A l s o t h e y o f t e n w o u l d p r e f e r a l a t e r s u p p e r a s t h e y a r e e n j o y i n g t h e i r b r e a k f r o m t h e n o r m a l r i t u a l . T o a c c o m m o d a t e t h i s p o t e n t i a l b u s i n e s s w e a r e o p e n d a i l y a t 6 : A . M . a n d r e m a i n o p e n u n t i l 1 0 : P . M . b u t d u e t o o u r l o c a t i o n t h e y a r e n o t a l w a y s a w a r e o f w h a t i s a v a i l a b l e . T o a s s i s t t h i s m a r k e t p l a c e w e h a v e c o m e t o t h e c o n c l u s i o n t h a t a t p r e s e n t w e h a v e n o t f o u n d a n y B y - L a w w h i c h w o u l d p r e v e n t u s f r o m p u t t i n g u p s i g n a g e o n M u n i c i p a l p r o p e r t y t o e n h a n c e o u r M u n i c i p a l i t i e s d e s i r e t o f u r t h e r a t t r a c t m o r e p e o p l e t o o u r a r e a . W i t h t h i s t h o u g h t i n m i n d I w o u l d l i k e t o h a v e C o u n c i l g i v e u s t h e a b i l i t y t o i n s t a l l a n A F r a m e s i g n a t t h e M a r i n e M u s e u m a n d t h e P u b l i c B e a c h w h i c h a t t h i s t i m e h a s n o s e r v i c e a v a i l a b l e . W e a s a C o m m u n i t y m u s t d o e v e r y t h i n g i n o u r r e a l m o f p o s s i b i l i t i e s t o g i v e t h i s g r o u p a s p l e a s a n t a s t a y a s p o s s i b l e . T h e i r e x p e r i e n c e c a n a n d w i l l b e a w a y f o r u s t o e x p a n d o u r M a r k e t p l a c e . Y o u r s T r u l y R a n d y B r e y e r B a y h a m ' s F a m i l y T a b l e C o r r e s p o n d e n c e f r o m R a n d y B r e y e r , B a y h a m ' s F a m i l y T a b l e r e g a . . . P a g e 1 2 5 o f 2 6 6 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u n e 5 , 2 0 1 4 F R O M : P u b l i c W o r k s M a n a g e r F I L E : F p ? S U B J E C T : T A N D E M P L O W T R U C K T E N D E R N U M B E R : P W 2 0 1 4 - 1 4 P u r p o s e T h e p u r p o s e o f t h i s r e p o r t i s t o r e c o m m e n d t h e p u r c h a s e o f a n e w T a n d e m P l o w T r u c k a s a l l o c a t e d i n t h e 2 0 1 4 C a p i t a l B u d g e t . B a c k g r o u n d A s p e r t h e 2 0 1 4 c a p i t a l b u d g e t , c o u n c i l h a s a p p r o v e d t h e p u r c h a s e o f a n e w t a n d e m p l o w t r u c k f o r t h e P u b l i c W o r k s D e p a r t m e n t . A t e n d e r w a s i s s u e d t o i n v i t e e q u i p m e n t s u p p l i e r s t o s u p p l y a n d d e l i v e r a n e w t a n d e m p l o w t r u c k . T h e t e n d e r w a s b a s e d o n t r u c k c h a s s i s a n d p l o w e q u i p m e n t s p e c i f i c a t i o n s , p r i c e , d e l i v e r y d a t e , a n d w a r r a n t y . S t a f f C o m m e n t s D u r i n g t h e r e v i e w , t h e t e n d e r s w e r e e x a m i n e d t o d e t e r m i n e i f t h e t r u c k s m e t t h e r e q u i r e d s p e c i f i c a t i o n s a n d t h a t t h e b i d f o r m s w e r e c o m p l e t e . T h e r e s u l t s o f t h e t e n d e r a r e a s f o l l o w s : 1 . C a r r i e r T r u c k C e n t e r s ( I N T E R N A T I O N A L ) $ 2 1 4 , 9 5 0 . 0 0 2 . T e a m T r u c k C e n t r e ( F R E I G H T L I N E R ) $ 2 2 7 , 1 6 5 . 0 0 3 . L o n d o n M a c k ( M A C K ) $ 2 2 9 , 6 5 0 . 0 0 4 . L o n d o n P e t e r b i l t ( P E T E R B U I L T ) $ 2 3 1 , 9 7 8 . 0 0 5 . T e a m T r u c k C e n t r e ( W E S T E R N S T A R ) $ 2 3 3 , 7 2 5 . 0 0 A l l o f t h e a b o v e p r i c e s d o n o t i n c l u d e H . S . T . a n d d o n o t i n c l u d e t h e t a - a d e - i n v a l u e f o r t h e 2 0 0 2 P l o w T r u c k w h i c h w i l l b e s o l d s e p a r a t e l y . S t r a t e g i c P l a n G o a l ( s ) G o a l # 1 - P r a c t i c e r e s p o n s i b l e f i n a n c i a l m a n a g e m e n t R e c o m m e n d a t i o n T h a t C o u n c i l a p p r o v e s t h e p u r c h a s e o f a n e w I n t e r n a t i o n a l T a n d e m P l o w T m c k f r o m C a r r i e r T r u c k C e n t r e t h e b i d p r i c e o f $ 2 1 4 , 9 5 0 . 0 0 p l u s H . S . T . a n d t h a t t h e e x t e n d e d w a r r a n t y p a c k a g e i s p u r c h a s e d f o r a n a d d i t i o n a l $ 1 0 , 8 5 0 p l u s H . S . T . t o p r o v i d e a d d i t i o n a l c o v e r a g e . R e s p e c t f u l l y s u b m i t t e d , R e v i e w e d b y , r 2 \ ^ y V a n c e C z e r w i n s k i , P a u l S h i p w a y P u b l i c W o r k s M a n a g e r A d m i n i s t r a t o r S t a f f R e p o r t P W 2 0 1 4 - 1 4 r e g a r d i n g " T a n d e m P l o w T r u c k T e n d e r " . . . . P a g e 1 2 6 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 2 7 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 2 8 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 2 9 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 0 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 1 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 2 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 3 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 4 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 5 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 6 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 7 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 8 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 3 9 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 0 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 1 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 2 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 3 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 4 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 5 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 6 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 7 o f 2 6 6 S t a f f R e p o r t F 2 0 1 4 - 0 1 2 r e g a r d i n g " O n t a r i o R e g u l a t i o n 4 5 3 / 0 7 . . . P a g e 1 4 8 o f 2 6 6 ^ C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u n e 0 5 , 2 0 1 4 F R O M : P . S h i p w a y A d m i n i s t r a t o r F I L E : S U B J E C T : E a s t P i e r E l e c t r i c a l S p e c i f i c a t i o n s N U M B E R : F 2 0 1 4 - 0 1 3 P u r p o s e T o p r o v i d e C o u n c i l i n f o r m a t i o n p e r t a i n i n g t o t h e H a r b o u r f r o n t C o m m i t t e e r e q u e s t o f M a y 1 5 , 2 0 1 4 f o r t h e M u n i c i p a l i t y t o p r o v i d e f i n a n c i a l s u p p o r t t o e s t a b l i s h e n g i n e e r e d e l e c t r i c a l s p e c i f i c a t i o n s f o r l i g h t i n g o n t h e E a s t P i e r . B a c k g r o u n d D u r i n g t h e r e c o n s t r u c t i o n a n d r e s u r f a c i n g o f t h e E a s t P i e r , a t t h e r e q u e s t o f t h e H a r b o u r f r o n t C o m m i t t e e , t h e p r o v i s i o n o f e l e c t r i c a l c o n d u i t s i n t o t h e p i e r w a s i n s t a l l e d . T h e p u r p o s e o f t h e e l e c t r i c a l c o n d u i t s w a s t o p r o v i d e e l e c t r i c a l p o w e r t o t h e s o u t h e n d o f t h e p i e r a n d t o t h e p r o p o s e d l i g h t i n g f i x t u r e s a l o n g t h e e a s t s i d e o f t h e p i e r . O N M a y 1 5 , 2 0 1 4 C o u n c i l d i r e c t e d s t a f f t o i n v e s t i g a t e o b t a i n i n g e l e c t r i c a l s p e c i f i c a t i o n s f o r t h e E a s t P i e r , s p e c i f i c a l l y f i n a n c i n g o f t h e s a m e . S t a f f C o m m e n t s D u r i n g i n v e s t i g a t i o n , s t a f f u n c o v e r e d t h e f o l l o w i n g i n f o r m a t i o n : 1 ) C y r i l J . D e m e y e r e L i m i t e d , t h e c o n s u l t i n g e n g i n e e r f o r t h e E a s t P i e r p r o j e c t h a s a d v i s e d t h e r e a r e n o b a s e p l a t e s ( f o u n d a t i o n s u p p o r t s ) i n t h e p i e r . T h e e x i s t i n g m e t a l c o v e r s o n t h e p i e r a r e j u n c t i o n p o i n t s o f t h e c o n d u i t , w h i c h w o u l d b e t h e l o c a t i o n t o i n s t a l l a l i g h t p o s t a n d f o u n d a t i o n s u p p o r t . a . I t i s f u r t h e r n o t e d b y s t a f f t h a t t h e c o n d u i t a r e a s h a v e t o r e m a i n d r y a n d c a n n o t h a v e w a t e r e n t r y o r t h e p o t e n t i a l f o r t h e a c c e l e r a t e d d e t e r i o r a t i o n a n d c r a c k i n g o f t h e c o n c r e t e p i e r d u e t o f r e e z i n g w a t e r e x i s t s . A d d i t i o n a l l y , t h e c a u l k i n g o n t h e m e t a l c a p s c u r r e n t l y o n t h e p i e r i s s t a r t i n g t o f a i l a n d w i l l n e e d p r e v e n t a t i v e m a i n t e n a n c e p e r f o r m e d o n t h e s a m e t o a d d r e s s t h e a f o r e m e n t i o n e d s c e n a r i o . 2 ) P r i o r t o a n y e n g i n e e r e d e l e c t r i c a l s p e c i f i c a t i o n s , s p e c i f i c a t i o n s f o r i n s t a l l a t i o n o f r e i n f o r c e d c o n c r e t e p i e r s e x t e n d i n g a p p r o x i m a t e l y t h r e e f e e t ( 3 f t ) a b o v e t h e p i e r a t e a c h l i g h t l o c a t i o n s h o u l d b e u n d e r t a k e n . T h i s i s r e q u i r e d p r i o r t o t h e e l e c t r i c a l s p e c i f i c a t i o n s a s t h e r e i n f o r c e d c o n c r e t e p i e r s h a v e t h e p o t e n t i a l t o a l t e r t h e e l e c t r i c a l s p e c i f i c a t i o n s . T h e t h r e e f o o t ( 3 f t ) r e i n f o r c e d c o n c r e t e p i e r i s r e c o m m e n d e d t o p r e v e n t t h e s h e e r i n g o f f o f l i g h t s t a t i o n s d u r i n g w i n t e r i c e J a m s . S t a f f R e p o r t F 2 0 1 4 - 0 1 3 r e g a r d i n g " E a s t P i e r E l e c t r i c a l S p e c i . . . P a g e 1 4 9 o f 2 6 6 3 ) T h e M u n i c i p a l i n s u r a n c e b r o k e r h a s a d v i s e d t h a t a n y l i g h t i n s t a l l a t i o n s o n t h e E a s t P i e r w o u l d n o t b e c o v e r e d u n d e r t h e M u n i c i p a l I n s u r a n c e P o l i c y a s t h i s p r o p o s e d i n s t a l l a t i o n w o u l d f a l l u n d e r a n e x c l u s i o n c a t e g o r y . S h o u l d C o u n c i l w i s h t o p r o c e e d w i t h t h e p r o j e c t a s p r o p o s e d i t w o u l d b e r e c o m m e n d e d t h a t t h e s p e c i f i c a t i o n s b e o b t a i n e d i n t h e a f o r e m e n t i o n e d o r d e r . H o w e v e r , c o n s i d e r i n g t h e a b o v e p o i n t s a n d a d d i t i o n a l r e q u i r e m e n t s , i t m a y b e p r u d e n t t o n o t p u r s u e t h e E a s t P i e r l i g h t i n g p r o j e c t a t t h i s t i m e a n d w a i t u n t i l a m o r e h o l i s t i c a p p r o a c h t o t h e H a r b o u r f r o n t a r e a i s d e v e l o p e d , b u d g e t e d f o r a n d r e a d y f o r i m p l e m e n t a t i o n . F u r t h e r , s t a f f a r e a p p r e c i a t i v e o f t h e e f f o r t s o f t h e H a r b o u r f r o n t C o m m i t t e e a n d w o u l d r e s p e c t f u l l y a s k C o u n c i l t o r e q u e s t t h e m t o r e d i r e c t t h e i r s i n c e r e l y a p p r e c i a t e d e f f o r t s t o w a r d s a l t e r n a t i v e i n i t i a t i v e s w o r k i n g f o r t h e b e t t e r m e n t o f t h e H a r b o u r f r o n t a r e a . R E C O M M E N D A T I O N 1 . T H A T S t a f f R e p o r t F 2 0 1 4 - 0 1 3 r e g a r d i n g E a s t P i e r E l e c t r i c a l S p e c i f i c a t i o n s b e r e c e i v e d f o r i n f o r m a t i o n ; 2 . A N D T H A T C o u n c i l d i r e c t t h a t s t a f f n o t p r o c e e d w i t h o b t a i n i n g e l e c t r i c a l s p e c i f i c a t i o n s f o r t h e E a s t P i e r a t t h i s t i m e ; 3 . A N D T H A T C o u n c i l r e q u e s t t h e H a r b o u r f r o n t C o m m i t t e e t o r e d i r e c t t h e i r e f f o r t s t o w a r d s a l t e r n a t i v e i n i t i a t i v e s w o r k i n g f o r t h e t h e b e t t e r m e n t o f t h e H a r b o u r f r o n t a r e a . R e s p e c t f u l l y s u b m i t t e d , i p ^ A d m i n ^ s f r a t S t a f f R e p o r t F 2 0 1 4 - 0 1 3 r e g a r d i n g " E a s t P i e r E l e c t r i c a l S p e c i . . . P a g e 1 5 0 o f 2 6 6 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u n e 0 5 , 2 0 1 4 F R O M : P . S h i p w a y A d m i n i s t r a t o r F I L E : S U B J E C T : F a r m e r s ' M a r k e t I n s u r a n c e N U M B E R : F 2 0 1 4 - 0 1 4 P u r p o s e T o p r o v i d e C o u n c i l i n f o r m a t i o n o n i n s u r a n c e f o r t h e p r o p o s e d V i e n n a F a r m e r s ' M a r k e t i n V i e n n a P a r k . B a c k g r o u n d O n M a y 1 5 , 2 0 1 4 C o u n c i l p a s s e d t h e f o l l o w i n g r e s o l u t i o n : 1 ) T H A T t h e c o r r e s p o n d e n c e f r o m R a n d y B r e y e r r e g a r d i n g a F a r m e r ' s M a r k e t b e r e c e i v e d ; 2 ) T H A T C o u n c i l s u p p o r t s t h e p r o p o s a l f o r a F a r m e r ' s M a r k e t , o r g a n i z e d b y R a n d y B r e y e r , t o b e h e l d a t t h e V i e n n a M e m o r i a l P a r k o n F r i d a y s f r o m 3 : 0 0 p . m . t o 8 : 0 0 p . m . a n d S a t u r d a y s f r o m 9 : 0 0 a . m . t o 3 : 0 0 p . m . t h r o u g h o u t t h e c r o p g r o w i n g s u m m e r / f a l l s e a s o n ; 3 ) T H A T t h e u s e r s p r o v i d e c o n f i r m a t i o n o f l i a b i l i t y i n s u r a n c e c o v e r a g e ( n a m e o f i n s u r e r a n d p o l i c y n u m b e r o r c e r t i f i c a t e o f i n s u r a n c e n a m i n g t h e M u n i c i p a l i t y o f B a y h a m a s a n a d d i t i o n a l i n s u r e d ) ; 4 ) T H A T a n i n i t i a l r e f u n d a b l e d a m a g e d e p o s i t o f $ 5 0 . 0 0 b e p a i d t o t h e M u n i c i p a l i t y o f B a y h a m b y e a c h v e n d o r , t o b e r e f u n d e d , l e s s a n y c o s t s f o r r e p a i r s , a s a p p l i c a b l e , a t t h e c l o s e o f t h e F a r m e r ' s M a r k e t ; 5 ) T H A T a n y v e n d o r c a u s i n g d a m a g e a m o u n t i n g t o $ 5 0 . 0 0 o r m o r e p a y t h e f u l l c o s t o f t h e r e p a i r s i n c u r r e d ; 6 ) T H A T a n y v e n d o r r e f u s i n g t o p a y f o r r e p a i r s b e r e f u s e d f u r t h e r a c c e s s t o t h e V i e n n a M e m o r i a l P a r k u n t i l s u c h c o s t s h a v e b e e n p a i d i n f u l l ; 7 ) T H A T s t a f f a s s i s t w i t h d e v e l o p m e n t o f a s u i t a b l e v e n d o r a p p l i c a t i o n f o r m ; 8 ) T H A T s t a f f e n s u r e s u f f i c i e n t g a r b a g e a n d r e c y c l a b l e c o n t a i n e r s a r e a v a i l a b l e a t t h e P a r k f o r u s e b y t h e v e n d o r s a n d t h e p u b l i c , a n d c o n t e n t s r e m o v e d i n a t i m e l y m a n n e r . S t a f f C o m m e n t s A s p a r t o f s t a f f d u e d i l i g e n c e , s t a f f c o n t a c t e d t h e m u n i c i p a l i n s u r a n c e p r o v i d e r t o e n s u r e a l l i n f o r m a t i o n p e r t a i n i n g t o F a r m e r ' s M a r k e t i n s u r a n c e w a s k n o w n . I t w a s a d v i s e d t h a t g e n e r a l l y p r o d u c e r s a t a F a r m e r ' s M a r k e t c a n a d d F a r m e r s ' M a r k e t a c t i v i t i e s t o a n y p e r s o n a l g e n e r a l f a r m p r a c t i c e s l i a b i l i t y i n s u r a n c e c o v e r a g e a t n o c o s t . F u r t h e r , t o a d d t h e M u n i c i p a l i t y a s a n a d d i t i o n a l i n s u r e d , d e p e n d i n g o n t h e i n s u r a n c e p r o v i d e r , t h e r e t y p i c a l l y i s n o c o s t . S t a f f R e p o r t F 2 0 1 4 - 0 1 4 r e g a r d i n g " F a r m e r s " M a r k e t I n s u r a n c e " . . . P a g e 1 5 1 o f 2 6 6 D u e t o J o i n t a n d s e v e r a b l e l i a b i l i t y , a n d t h e f a c t t h a t t h e F a r m e r s ' M a r k e t i s t a k i n g p l a c e o n M u n i c i p a l l a n d s , t h e M u n i c i p a l i t y m a y u l t i m a t e l y b e l i a b l e f o r a n y a c t i o n s ( a f t e r t h i r d p a r t y l i a b i l i t y ) , b u t i t i s c o n s i d e r e d b e s t p r a c t i c e t o r e q u i r e a m i n i m u m t w o m i l l i o n d o l l a r p o l i c y w i t h t h e M u n i c i p a l i t y n a m e d a s a n a d d i t i o n a l i n s u r e d . F o r f u r t h e r i n f o r m a t i o n , t h e m u n i c i p a l i n s u r a n c e p r o v i d e r h a s a l s o p r o v i d e d a l i s t o f F a r m e r s ' M a r k e t b e s t p r a c t i c e s , a c o p y o f w h i c h i s a t t a c h e d h e r e t o a s A p p e n d i x ' A ' . R E C O M M E N D A T I O N 1 . T H A T S t a f f R e p o r t F 2 0 1 4 - 0 1 4 r e g a r d i n g F a r m e r s ' M a r k e t I n s u r a n c e b e r e c e i v e d f o r i n f o r m a t i o n ; R e s p e c t f u l l y s u b m j t t e d , u l S T i i p w g ^ - ^ ^ ^ A d m i n i s t r a t o r S t a f f R e p o r t F 2 0 1 4 - 0 1 4 r e g a r d i n g " F a r m e r s " M a r k e t I n s u r a n c e " . . . P a g e 1 5 2 o f 2 6 6 A w e i ^ ^ c ^ S A * » ^ i s k M a n a g e m e n t C e n t r e o f ? J v ^ " » 7 ; V A . n ^ ± \ ' ^ L . ^ ^ ^ ^ I a * . t ^ s . - T . r . . ' : . f . ^ - ' 2 1 / . r i ' . . c ' , J " ^ ^ - / b o l i s h i t e m s t h a t c o u l d b e a h e a l t h a n d s a f e t y c o n c e r n . r o c e e d t o e n s u r e t h a t a l l s a f e t y p r o c e d u r e s s e t b y y o u a n d t h e p r o v i n c e h a v e b e e n m e t . e a v a i l a b l e t o t h e o w n e r s a n d m a n a g e r s o f t h e f a r m e r s m a r k e t s o t h e y c a n a s k q u e s t i o n s . u i c k l y c l e a r a n d f i x a n y o b s t a c l e s t h a t a r e a r o u n d t h e m a r k e t s u c h a s p o t h o l e s a n d b i g r o c k s t h a t c o u l d i n j u r e o n s i s t e n t l y u p d a t e t h e m a n a g e r s o r o w n e r s a b o u t n e w p e o p l e . r u l e s a n d s a f e t y p r e c a u t i o n s . e d u c e t h e n u m b e r o f a c c i d e n t s b y d o i n g y o u r p a r t i n i r e c t q u e s t i o n s a n d c o n c e r n s t o t h e a p p r o p r i a t e f a c i l i t y , k e e p i n g t h e m a r k e t s a f e . m p l o y s a f e t y t e c h n i q u e s a n d p r a c t i c e s t o b e u s e d . a n i t a r y s t a t i o n s m u s t b e p r e s e n t a n d u s e d p r o p e r l y . i n d o u t i f t h e f a r m e r s m a r k e t o w n e r s a n d m a n a g e r s a k e c o n t r o l a n d m a k e s u r e e v e r y o n e i s f o l l o w i n g p r o p e r h a v e c o m p l e t e d a l l t h e n e c e s s a r y p o l i c i e s a n d f o r m s t o s a f e t y r u l e s . r u n a m a r k e t . t i l i z e a n y a n d a l l r e s o u r c e s t o e n s u r e t h e b e s t p o s s i b l e e t t h e m a n a g e r o r o w n e r t o g i v e y o u a c o p y o f t h e i r s a f e t y . r e c o r d s s o y o u w i l l k n o w h o w m a n y v e n d o r s a t t e n d , h o w m a n y p e o p l e a t t e n d a n d w h a t o c c u r s a t t h e m a r k e t . e r n a c u l a r s h o u l d b e c l e a r s o t h a t e v e r y o n e u n d e r s t a n d s t h e r i s k s a n d r e s p o n s i b i l i t i e s t h a t t h e y h a v e . i r e t h e p r o p e r c e r t i f i e d a g e n c y t o a p p r o v e a l l p o t a b l e w a t e r f o r h a n d w a s h i n g a n d s a n i t i z i n g . o r k c l o s e l y w i t h h e a l t h a n d s a f e t y r e p r e s e n t a t i v e s a s w e l l a s t h e f a r m e r s m a r k e t ' s o w n e r s / m a n a g e r s t o k e e p n i t i a t e c o n t a c t . M a k e s u r e y o u a r e i n c o n t a c t w i t h t h e e v e r y o n e a s s a f e a s p o s s i b l e . m a n a g e r s a n d o w n e r s a n d b e s u r e t h a t t h e y a r e p a s s i n g a n y a p p l i c a b l e i n f o r m a t i o n o n t o t h e i r v e n d o r s a n d s t a f f / ' t r e m e c a u t i o n m u s t b e u s e d w h e n d e a l i n g w i t h f o o d . v o l u n t e e r s . S i n c e t h e m a r k e t i s a l l a b o u t f o o d y o u m u s t m a k e s u r e t h a t i t i s h a n d l e d i n t h e s a f e s t p o s s i b l e w a y . u s t i f y t h e n e e d f o r o n s i t e o v e n s , s t o v e s o r o t h e r e l e c t r i c a l o r g a s r u n s t a t i o n s . I f i t ' s g o i n g t o b e m o r e a p p y d o g s c o u l d s c a r e f a r m a n i m a l s i f t h e r e i s a p e t t i n g d a n g e r t h a n g o o d t h e n c o n s i d e r n o t a l l o w i n g i t z o o . M a k e s u r e t h a t t h e f a r m e r s m a r k e t h a s r u l e s f o r a n i m a l s . e e p a l l f i l e s o r g a n i z e d s o t h e i n f o r m a t i o n t h e y c o n t a i n c a n b e e a s i l y l o c a t e d a t a l a t e r d a t e i f n e e d e d . e r o t o l e r a n c e f o r i m p r o p e r f o o d h a n d l i n g . T h i s m u s t b e c o r r e c t e d i m m e d i a t e l y t o p r e v e n t i l l n e s s . o c a t e p o t e n t i a l h a z a r d s a n d r e m o v e t h e m a s q u i c k l y a s p o s s i b l e . a i n t a i n u p d a t e s o f h o w t h e f a r m e r s m a r k e t i s g o i n g . I f y o u n e e d t o c h a n g e t h e p o l i c y t o k e e p e v e r y o n e s a f e t h e n d o s o . F r a n k C o w a n C o m p a n y L i m i t e d r e g u l a r l y r e s e a r c h e s a n d w r i t e s a b o u t i s s u e s t h a t c o u l d a f f e c t o u r c l i e n t s . T h e s e d o c u m e n t s p r o v i d e a n o p i n i o n o n k e y r i s k m a n a g e m e n t i s s u e s b u t a r e e g a t e a n y i s s u e s b y b e i n g c l e a r , c o m m u n i c a t i n g n o t m e a n t t o p r o v i d e a n y f o r m o f l e g a l o p i n i o n o r o f f i c i a l i n t e r p r e t a t i o n . N o o n e s h o u l d a c t e f f e c t i v e l y a n d p l a n n i n g a h e a d . o n s u c h i n f o r m a t i o n w i t h o u t a p p r o p r i a t e p r o f e s s i o n a l a d v i c e a f t e r a t h o r o u g h e x a m i n a t i o n o f t h e p a r t i c u l a r s i t u a t i o n . A l l r i g h t s r e s e r v e d . © 2 0 1 2 F r a n k C o w a n C o m p a n y L i m i t e d , b v i o u s h a z a r d s a t t h e m a r k e t f a c i l i t y m u s t b e r e p o r t e d a n d d e a l t w i t h i n a t i m e l y m a n n e r . S t a f f R e p o r t F 2 0 1 4 - 0 1 4 r e g a r d i n g " F a r m e r s " M a r k e t I n s u r a n c e " . . . P a g e 1 5 3 o f 2 6 6 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u n e 0 5 , 2 0 1 4 F R O M : P . S h i p w a y A d m i n i s t r a t o r F I L E : S U B J E C T : P o r t B u r w e l l B e a c h C o n c e s s i o n S t a n d N U M B E R : F 2 0 1 4 - 0 1 5 P u r p o s e T o p r o v i d e C o u n c i l i n f o r m a t i o n o n t h e P o r t B u r w e l l B e a c h C o n c e s s i o n S t a n d r e q u e s t f o r p r o p o s a l s . B a c k g r o u n d O n M a r c h 1 , 2 0 1 2 t h e M u n i c i p a l i t y o f B a y h a m e n t e r e d i n t o a c o n t r a c t w i t h C . V a l e r i e D o n n e l l f o r t h e p r o v i s i o n o f a c o n c e s s i o n f o o d c o n c e s s i o n o n t h e P o r t B u r w e l l B e a c h , s a i d a g r e e m e n t w a s s u b s e q u e n t l y r e n e w e d f o r t h e 2 0 1 3 s e a s o n . O n F e b r u a r y 1 5 , 2 0 1 4 w i t h C . V a l e r i e D o n n e l l i n d i c a t e d s h e w a s n o t p u r s i n g f u r t h e r c o n t r a c t r e n e w a l f o r t h e 2 0 1 4 b e a c h s e a s o n . C o u n c i l d i r e c t e d s t a f f t o p o s t a r e q u e s t f o r p r o p o s a l s t o o p e r a t e a b e a c h c o n c e s s i o n s t a n d , w h i c h s t a f f r e c e i v e d n o r e s p o n s e s f o r . C o u n c i l f u r t h e r d i r e c t e d s t a f f t o r e - p o r t t h e r e q u e s t f o r p r o p o s a l s . S t a f f r e c e i v e d i n t e r e s t f r o m t w o p a r t i e s a n d c o n d u c t e d a r e q u e s t f o r p r o p o s a l s f o r w h i c h o n l y o n e r e s p o n s e w a s r e c e i v e d . O n J u l y 1 6 , 2 0 0 9 , C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m p a s s e d B y - l a w N o . 2 0 0 9 - 0 8 6 , b e i n g a b y - l a w t o l i c e n s e r e f r e s h m e n t v e h i c l e s i n t h e M u n i c i p a l i t y o f B a y h a m , a c o p y o f w h i c h i s a t t a c h e d h e r e t o a s A p p e n d i x ' A ' . S t a f f C o m m e n t s S t a f f r e c e i v e d o n e r e s p o n s e t o t h e r e q u e s t f o r p r o p o s a l s t o o p e r a t e a P o r t B u r w e l l B e a c h C o n c e s s i o n S t a n d . T h e r e s p o n s e w a s s u b m i t t e d b y M r . R a n d a l l P e t t i g r e w a n d w a s a n a l t e r n a t i v e a p p r o a c h t o o p e r a t i n g a f o o d c o n c e s s i o n s t a n d o n t h e b e a c h . M r . P e t t i g r e w p r o p o s e d t o o p e r a t e a c o n c e s s i o n s t a n d o n t h e b e a c h i n a c c o r d a n c e w i t h B y - l a w N o . 2 0 0 9 - 0 8 6 . T h i s a p p r o a c h d i f f e r e d f r o m t h e o r i g i n a l r e q u e s t f o r p r o p o s a l a n d p r e v i o u s u s e o f t h e b e a c h a s t h e p r e v i o u s a g r e e m e n t f o r 2 0 1 3 r e q u i r e d p a y m e n t o f $ 4 , 6 3 3 f o r b e a c h r e n t a l , a l o n g w i t h h y d r o f e e s . T h e p r o p o s a l o f M r . P e t t i g r e w , a n d t h e p o s s i b i l i t y o f p e r m i t t i n g u s e o f M u n i c i p a l L a n d s f o r p r i v a t e e n t e r p r i s e , r a i s e s s o m e s t a f f c o n c e r n . M a i n l y , t h e p r e v i o u s a r r a n g e m e n t e n s u r e d t h a t t h e b e a c h c o n c e s s i o n s t a n d w a s p a y i n g a r e n t a l f e e e q u a l o r g r e a t e r t o m u n i c i p a l t a x e s o n p r o p e r t i e s i n t h e v i c i n i t y o f t h e b e a c h . T h u s t h e b e a c h c o n c e s s i o n s t a n d w a s o n s i m i l a r f i n a n c i a l g r o u n d s a s t h e e x i s t i n g b u s i n e s s e s s e r v i c i n g t h e a r e a . M r . P e t t i g r e w ' s p r o p o s a l w o u l d p e r m i t o p e r a t i o n o f a b e a c h c o n c e s s i o n s t a n d a t a s i g n i f i c a n t l y l e s s e r c o s t t h a n t h o s e o t h e r b u s i n e s s e s i n t h e v i c i n i t y . F u r t h e r , a l t h o u g h e x i s t i n g b u s i n e s s e s i n t h e M u n i c i p a l i t y a r e l i c e n s e d u n d e r B y - l a w N o . 2 0 0 9 - 0 8 6 , n o n e S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 5 4 o f 2 6 6 a r e o n M u n i c i p a l l a n d s , t h i s i s i m p o r t a n t a s t h o s e l i c e n s e d b u s i n e s s e s a r e e f f e c t i v e l y p a y i n g m u n i c i p a l t a x e s t h r o u g h t h e p r o p e r t y i n u s e . G i v e n t h e e c o n o m i c r e a l i t i e s o f t h e b u s i n e s s e s c u r r e n t l y o p e r a t i n g i n P o r t B u r w e l l , s p e c i f i c a l l y f o o d s e r v i c e s o n R o b i n s o n S t r e e t , a d d i n g a d d i t i o n a l c o m p e t i t i o n w h i c h c a n o p e r a t e w i t h s i g n i f i c a n t l y l e s s o v e r h e a d e x p e n s e , i n a p r i m e l o c a t i o n a n d h a v e a c o m p e t i t i v e a d v a n t a g e o v e r e x i s t i n g c o m m e r c i a l p r o p e r t i e s d o e s n o t s e e m p r u d e n t f o r t h e M u n i c i p a l i t y i n t h e s h o r t o r l o n g t e r m . O p t i o n s : 1 ) G r a n t p e r m i s s i o n t o M r . P e t t i g r e w t o o p e r a t e a c o n c e s s i o n f o o d c a r t o n P o r t B u r w e l l B e a c h p u r s u a n t t o B y - l a w N o . 2 0 0 9 - 0 8 6 ; 2 ) D o n o t g r a n t p e r m i s s i o n f o r a f o o d c o n c e s s i o n c a r t o n P o r t B u r w e l l B e a c h f o r t h e 2 0 1 4 s e a s o n a n d l e a v e i t t o b e a c h g o e r s t o u t i l i z e l o c a l b u s i n e s s e s f o r f o o d s e r v i c e s . R E C O M M E N D A T I O N 1 . T H A T S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l B e a c h C o n c e s s i o n S t a n d b e r e c e i v e d f o r i n f o r m a t i o n ; 2 . A N D T H A T t h e p r o p o s a l o f M r . P e t t i g r e w b e d e n i e d a t t h i s t i m e ; 3 . A N D T H A T C o u n c i l d i r e c t s t a f f t o a m e n d B y - l a w 2 0 0 9 - 0 8 6 t o n o t p e r m i t l i c e n s i n g o n M u n i c i p a l L a n d s . R e s p e c t f u l l y s u b m i t t e d , ^ a u F ^ i p w a y A d m i n i s t r a t o r S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 5 5 o f 2 6 6 / ^ W / T - C A p P e 7 0 0 3 - > C * A / T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W 2 0 0 9 - 0 8 6 B E I N G A B Y - L A W T O L I C E N S E R E F R E S H M E N T V E H I C L E S I N T H E M U N I C I P A U T Y O F B A Y H A M W H E R E A S S e c t i o n 1 5 1 ( 1 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 , S . O . 2 0 0 1 c . 2 5 a u t h o r i z e s a m u n i c i p a l i t y t o p r o v i d e f o r a s y s t e m o f l i c e n s e s w i t h r e s p e c t t o a b u s i n e s s w i t h i n t h e m u n i c i p a l i t y ; A N D W H E R E A S f h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m i s d e s i r o u s o f l i c e n s i n g a l l r e f r e s h m e n t v e h i c l e s ; ^ ^ j y ^ ] ^ ^ ? i ^ 1 ^ r ^ c L S ' ? : ? - 0 0 1 ? c h a p ' M ' 2 5 ^ a s a m e n d e d , P r o v i d e s t h a t t h e C o u n c i l o f a l o c a l M u n i c i p a l i t y m a y b y b y - l a w , i m p o s e s p e c i f i c r a t e s a n d f e e s t o b e c h a r g e d f o r m u n i c i p a l s e r v i c e s . N O W T H E R E F O R E B Y I T S C O U N C I L T H E C O R P O R A T I O N O F T H E M U N i c i p A L r r v O F B A Y H A M E N A C T S A S F O L L O W S : P U R P O S E 1 . T h e p u r p o s e o f t h i s b y - l a w i s t o p r o v i d e c o n s u m e r p r o t e c t i o n a n d t o p r o t e c t t h e h e a l t h a n d s a f e t y o f i t s r e s i d e n t s b y e x e r c i s i n g a u t h o r i t y t o r e g u l a t e t h e o p e r a t i o n o f r e f r e s h m e n t v e h i c l e s i n t h e m u n i c i p a l i t y . D E F I N T T I O N S 2 . I n t h i s B y - l a w : a ) " R e f r e s h m e n t v e h i c l e " s h a l l m e a n a n y v e h i c l e f i - o m w h i c h r e f r e s h m e n t s a r e s o l d f o r c o n s u m p t i o n b y t h e p u b l i c a n d i n c l u d e s , w i t h o u t l i m i t i n g t h e g e n e r a l i t y o f t h e f o r e g o i n g , c a r t s , w a g o n s , t r a i l e r s a n d t r u c k s , i r r e s p e c t i v e o f t h e t y p e o f m o t i v e p o w e r e m p l o y e d t o m o v e t h e r e f r e s h m e n t v e h i c l e f r o m o n e p o i n t t o a n o t h e r G E N E R A L P R O V I S I O N S 3 - N o p e r s o n s h a l l o p e r a t e a R e f i - e s h m e n t v e h i c l e w i t h i n t h e M u n i c i p a l i t y o f B a y h a m u n l e s s a l i c e n s e h a s b e e n i s s u e d i m d e r t h i s B y - l a w . 4 . A R e f r e s h m e n t V e h i c l e m a y o n l y b e l i c e n s e d f o r p l a c e m e n t o n p r i v a t e p r o p e r t y o r m u n i c i p a l p a r k l a n d s . S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 5 6 o f 2 6 6 B y - l a w 2 0 0 9 - 0 8 6 P a g e 2 5 . N o t w i t h s t a n d i n g S e c t i o n 3 o f t h i s b y - l a w , a p e r s o n m a y o p e r a t e a r e f r e s h m e n t v e h i c l e w i t h o u t a l i c e n s e i f p a r t i c i p a t i n g a t a d e s i g n a t e d c o m m u n i t y f e s t i v a l , i n c l u d i n g E d i s o n F e s t - V i e n n a , C a n a d a D a y - P o r t B u r w e l l , T u b D a z e - P o r t B u r w e l l a n d W a t e r m e l o n F e s t - S t r a f f o r d v i l l e o r i f t h e r e f r e s h m e n t v e h i c l e i s o p e r a t e d b y a n o t - f o r - p r o f i t o r g a n i z a t i o n , R e g i s t e r e d C h a r i t y , S e r v i c e C l u b o r C h u r c h o r g a n i z a t i o n f o r a c o n t i n u o u s p e r i o d o f 3 d a y s o f l e s s . 6 . R e f r e s h m e n t v e h i c l e s m a y b e s i t u a t e d o n p r i v a t e p r o p e r t y z o n e d f o r s u c h c o m m e r c i a l u s e a s p e r t h e c u r r e n t m u n i c i p a l Z o n i n g B y - l a w . 7 . R e f r e s h m e n t v e h i c l e s l o c a t e d o n p r i v a t e p r o p e r t y m u s t p r o v i d e w r i t t e n a p p r o v a l f i - o m f h e p r o p e r t y o w n e r . 8 . N o i n d i v i d u a l u n d e r e i g h t e e n ( 1 8 ) y e a r s o f a g e m a y o p e r a t e a r e f i - e s h m e n t v e h i c l e . 9 . R e f r e s h m e n t V e h i c l e s a r e r e s t r i c t e d t o p e r m i t t h e s a l e o f t h e f o l l o w i n g i t e m s : f i s h , s a u s a g e s , h o t d o g s , h a m b u r g e r s , b m i s , F r e n c h f f i e s , o n i o n r i n g s , t a c o s a n d s i m i l a r f a s t f o o d s , p o p c o r n , p a c k a g e d c h i p s , i c e c r e a m , c o f f e e , t e a , b o t d e d w a t e r , j u i c e s , m i l k a n d s o f t d r i n k s . 1 0 . A l l r e f r e s h m e n t v e h i c l e s s h a l l b e o f s u f f i c i e n t l y s o u n d c o n s t r u c t i o n t o p r o v i d e r e a s o n a b l e p r o t e c t i o n a g a i n s t d i r t , d u s t , f l i e s a n d o t h e r i n j u r i o u s m a t t e r o r t h i n g s . 1 1 . T h e f l o o r a n d w a l l s o f t h e r e f r e s h m e n t v e h i c l e s h a l l b e o f i m p e r v i o u s m a t e r i a l , f r e e o f h o l e s , c r a c k s o r c r e v i c e s a n d t h e s u r f a c e s h a l l b e r e a d i l y w a s h a b l e a n d s h a l l b e k e p t c l e a n a n d i n g o o d c o n d i t i o n . 1 2 . A p h o t o g r a p h o f t h e u n i t s h a l l b e p r o v i d e d w i t h t h e a p p l i c a t i o n . 1 3 . T h e r e f r e s h m e n t v e h i c l e s h a l l m e e t a l l r e q u i r e m e n t s a n d r e g u l a t i o n s o f t h e l o c a l h e a l t h u n i t a n d w r i t t e n c o m p l i a n c e s h a l l b e p r o v i d e d t o t h e m u n i c i p a l i t y p r i o r t o t h e i s s u a n c e o f a l i c e n s e . 1 4 . E v e r y R e f r e s h m e n t V e h i c l e s h a l l b e e q u i p p e d w i t h a m m i m u m o f o n e l O p o u n d f i r e e x t i n g u i s h e r c o n t a i n i n g e x t i n g u i s h i n g a g e n t o f s o d i u m b i - c a r b o n a t e , p o t a s s i u m b i - c a r b o n a t e d r y c h e m i c a l o r p o t a s s i u m c a r b o n a t e s o l u t i o n . 1 5 . R e f r e s h m e n t v e h i c l e s a r e r e q u i r e d t o o b s e r v e a m i n i m u m 1 . 0 m e t r e s e t b a c k j & o m a l l p r o p e r t y b o u n d a r i e s . 1 6 . T h e r e f r e s h m e n t v e h i c l e s h a l l b e e q u i p p e d w i t h : a ) a m e t a l w a s t e c o n t a i n e r w i t h a s e l f - c l o s i n g l i d w h i c h s h a l l b e k e p t i n a c l e a n a n d s a n i t a r y c o n d i t i o n a t a l l t i m e s a n d e m p t i e d a t l e a s t d a i l y ; o r b ) a d i s p o s a b l e l i t t e r c o n t a i n e r w h i c h s h a l l b e r e p l a c e d d a i l y ; a n d S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 5 7 o f 2 6 6 B y - l a w 2 0 0 9 - 0 8 6 P a g e 3 c ) a s u i t a b l e c o n t a i n e r f o r r e c y c l a b l e w a s t e i . e . p o p c a n s , p l a s t i c b o t t l e s , c a r d b o a r d e t c . a n d s u c h c o n t a i n e r s s h a l l b e u s e d f o r t h e r e s p o n s i b l e d i s p o s a l o f a l l w a s t e . 1 7 . T h e L i c e n s e e s h a l l b e r e s p o n s i b l e t o c o m p l y w i t h a l l a p p l i c a b l e B y - l a w s a n d P r o v i n c i a l a n d F e d e r a l l e g i s l a t i o n a n d r e g u l a t i o n s a n d t h i s l i c e n s e d o e s n o t e x e m p t t h e L i c e n s e e f i o m a n y a p p l i c a b l e s t a t u t e , r e g u l a t i o n , o r c o d e o f a n y l e g i s l a t i v e , a d m i m s t r a t i v e , o r g o v e r n m e n t a l a u f h o r i t y , i n c l u d i n g b u t n o t l i m i t e d t o , a p p r o v a l s u n d e r t h e T . S . S . A . a n d t h e L i c e n s e e s h a l l o b t a i n a n d p a y f o r a n y a n d a l l r e q u i r e d p e r m i t s . 1 8 . T h e L i c e n s e e o f a n y r e f r e s h m e n t v e h i c l e s h a l l h a v e a n i n s u r a n c e p o l i c y m f o r c e p r o v i d i n g f o r c o m p r e h e n s i v e l i a b i l i t y c o v e r a g e i n a m u u m u m a m o u n t o f $ 2 , 0 0 0 , 0 0 0 . T h e L i c e n s e e s h a l l p r o v i d e p r o o f o f i n s u r a n c e a t a n y t i m e u p o n t h e r e q u e s t o f t h e m u n i c i p a l i t y . 1 9 . A l i c e n s e i s s u e d u n d e r f h i s b y - l a w i s n o t t r a n s f e r a b l e . 2 0 . E v e r y r e f i - e s h m e n t v e h i c l e L i c e n s e e s h a l l p r o m i n e n t l y d i s p l a y t h e l i c e n s e a t t h e r e f r e s h m e n t v e h i c l e a t a l l t i m e s . 2 1 . W h e r e a l i c e n s e i s r e v o k e d d u e t o n o n - c o m p l i a n c e , n o r e f u n d o f a n y p a y m e n t o f f e e s p a i d b y t h e a p p h c a n t s h a l l b e m a d e . 2 2 . T h e l i c e n s e i s v a l i d u p t o D e c e m b e r 3 1 s t o f t h e y e a r i s s u e d w i t h n o f e e r e d u c t i o n f o r a n y p e r i o d s l e s s t h a n t h e y e a r . 2 3 . T h e l i c e n s e f e e s h a l l b e a s p e r S c h e d u l e " A " a t t a c h e d t o a n d f o r m i n g p a r t o f f h i s b y - l a w . P E N A L T Y C L A U S E 2 4 . A n y p e r s o n w h o c o n t r a v e n e s a n y s e c t i o n o f t h i s b y - l a w i s g u i l t y o f a n o f f e n c e a n d u p o n c o n v i c t i o n i s l i a b l e t o a f i n e o r p e n a l t y f o r e a c h o f f e n c e , e x c l u s i v e o f c o s t a s p r e s c r i b e d b y t h e P r o v i n c i a l O f f e n c e s A c t , R . S . 0 . 1 9 9 0 . E N F O R C E M E N T 2 5 . A M u n i c i p a l L a w E n f o r c e m e n t O f f i c e r h a s t h e a u t h o r i t y t o e n f o r c e t h i s b y - l a w . 2 6 . A M u n i c i p a l L a w E n f o r c e m e n t O f f i c e r d e s i g n a t e d t o p e r f o r m i n s p e c t i o n s p u r s u a n t t o t h i s B y - l a w m a y a t a l l r e a s o n a b l e t i m e s , e n t e r o n t o p r i v a t e l a n d f o r t h e p u r p o s e s o f a n i n s p e c t i o n o f t h e r e f r e s h m e n t v e h i c l e . S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 5 8 o f 2 6 6 B y - l a w 2 0 0 9 - 0 8 6 P a g e 4 2 7 . N o p e r s o n w h o h a s o r i s r e q u i r e d t o h a v e a L i c e n s e u n d e r t h i s B y - l a w s h a l l o b s t r u c t o r h i n d e r o r p e r m i t t h e o b s t r u c t i o n o r h i n d r a n c e o f a n y i n s p e c t i o n u n d e r f h i s b y - l a w . E F F E C T W E 2 8 . T h i s B y - l a w r e p e a l s a n d s u p e r s e d e s a l l o t h e r b y - l a w s p e r t a i n i n g t o t h e l i c e n s i n g o f r e f r e s h m e n t v e h i c l e s i n t h e m u n i c i p a l i t y . 2 9 . T h i s B y - l a w s h a l l t a k e e f f e c t o n t h e d a t e o f p a s s i n g b y C o u n c i l a n d s h a l l r e m a i n i n e f f e c t u n t i l f h e d a t e i t i s r q > e a l e d . R E A D A F I R S T , S E C O N D A N D T H I R D T I M E A N D F I N A L L Y E N A C T E D T f f l S - ^ ^ / " D A Y O F ^ ; ^ 2 0 0 9 . Q t M u / u J / ' 1 ~ ^ ^ ~ r ' ^ - ^ V v \ J L Y ( X t . - f M A V d R C L E R K u S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 5 9 o f 2 6 6 B y - l a w 2 0 0 9 - 0 8 6 P a g e 5 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W 2 0 0 9 - 0 8 6 S C H E D U L E ' A ) A N N U A L L I C E N S E F E E : R E F R E S H M E N T V E H I C L E $ 5 0 0 a n n u a l l y S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 6 0 o f 2 6 6 ^ ^ 3 ^ t T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T y O F B A Y H A M 9 3 4 4 P l a n k R o a d ^ > 1 . P . O . B o x 1 6 0 Q ^ ' ^ ^ s s ^ ^ S t r a f f o r d v i l l e O N N O J 1 Y O P h . 5 1 9 - 8 6 6 - 5 5 2 1 F a x 5 1 9 - 8 6 6 - 3 8 8 4 A P P L I C A T I O N F O R R E F R E S H M E N T V E H I C L E L I C E N C E ( o n p r i v a t e p r o p e r t y o r m u n i c i p a l p a r k l a n d s ) B Y - L A W 2 0 0 9 - 0 8 6 L I C E N C E F E E : $ 5 0 0 A N N U A L L Y R E F R E S H M E N T V E H I C L E - s h a l l m e a n a n y v e h i c l e f i - o m w h i c h r e f r e s h m e n t s a r e s o l d f o r c o n s u m p t i o n b y t h e p u b l i c a n d i n c l u d e s , w i t h o u t l i m i t i n g t h e g e n e r a l i t y o f t h e f o r e g o i n g , c a r t s , w a g o n s , t r a i l e r s a n d t r u c k s , i r r e s p e c t i v e o f t h e t y p e o f m o t i v e p o w e r e m p l o y e d t o m o v e t h e r e f r e s h m e n t v e h i c l e & o m o n e p o i n t t o a n o t h e r . P l e a s e c o n t a c t t h e E l g i n S t . T h o m a s H e a l t h U n i t a t 9 9 E d w a r d S t r e e t , S t . T h o m a s a t 1 - 8 0 0 - 9 2 2 - 0 0 9 6 , w i t h r e s p e c t t o t h i s a p p l i c a t i o n . A n i n s p e c t i o n b y t h e h e a l t h u n i t m a y b e r e q u i r e d p r i o r t o s a l e s f r o m t h e r e f r e s h m e n t v e h i c l e . D A T E : L I C E N C E N U M B E R : E X P I R Y D A T E : P L E A S E A T T A C H : C o n f i r m a t i o n o f m i n i m u m o f $ 2 , 0 0 0 , 0 0 0 . 0 0 c o m p r e h e n s i v e l i a b i l i t y i n s u r a n c e W r i t t e n p r o o f o f t h e p r o p e r t y o w n e r ( s ) p e r m i s s i o n f o r p l a c e m e n t o f a r e f r e s h m e n t v e h i c l e o n p r i v a t e p r o p e r t y , P h o t o g r a p h o f f h e r e f r e s h m e n t v e h i c l e P R O P O S E D L O C A T I O N F O R R E F R E S H M E N T V E H I C L E : ( A t t a c h a m a p i n d i c a t i n g f h e l o c a t i o n o n s i t e , p a r i d n g a r e a , i n g r e s s / e g r e s s ) H O U R S O F O P E R A T I O N : D A T E S O F O P E R A T I O N : A C C E S S O R Y I T E M S R E Q U I R E D : R E F R E S H M E N T V E H I C L E N A M E : O W N E R ' S N A M E ( S ) : S t r e e t A d d r e s s C i t y / T o w n A ^ i l l a g e O n t a r i o P o s t a l C o d e H o m e P h # C e l l P h # T Y P E O F F O O D T O B E S O L D : S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 6 1 o f 2 6 6 J 1 R e f r e s h m e n t V e h i c l e L i c e n c e A p p l i c a t i o n P a g e 2 P R O P E R T Y O W N E R N A M E : S t r e e t A d d r e s s H o m e P h # C e l l P h # ^ ^ ^ b ^ c ^ ^ < ? < i ? ! : ^ ? w e _ ? e r e s ? ( ! n s i b l e t ( ? c o m P l y w i t h a 1 1 a p p l i c a b l e b y - l a w s a n d p r o ^ i n < ? i ? 1 a n d F e d e r a l l e S i s l a t i o n a n d r e g u l a t i o n s a n d t h i s U c e n s e d o e s n o t e x e m p t m e / u s f i ^ m a n y ? P ^ H ^ a b l e , s t a t u t e ' , r e g u I ? t i o n 9 o r G o d T o f a n y l e g i s l a t i v e , a d m i n i s t r a t i v e , o r g o v e r n m e n t a l a u t h o r i t y , i n c l u d i n g b u t n o t l i n u t e d t o . a p p r o v a l s u n d e r t h e T . S . S . A . a n d I / w e s h a l l o b t a i n a n d p a y f o r a . y ' a n d a l l r e q u i r e d p e r m i t s . I / W e h e r e b y a c k n o w l e d g e t h a t V w e h a v e b e e n p r o v i d e d w i t h a c o p y o f a n d h a v e r e a d a n d u n d e r s t a n d t h e r e g u l a t i o n s a s s e t o u t i n t h e M u n i c i p a l i t y o f B a y h a m B y - l a w N u m b e r 2 0 0 9 - 0 8 6 . S i g n a t u r e o f A p p l i c a n t S i g n a t u r e o f A p p l i c a n t T h e i n f o r m a t i o n p r o v i d e d i n t h i s a p p l i c a t i o n w i U b e a v a i l a b l e f o r p u b l i c i n s p e c t i o n , O F F I C E U S E O N L Y A M O U N T D U E : $ 5 0 0 . 0 0 D A T E F E E P A I D : R E C E I P T N U M B E R : P L A N N I N G D E P A R T M E N T B U S I N E S S L O C A T I O N : O F F I C I A L P L A N D E S I G N A T I O N : Z O N I N G D E S I G N A T I O N : P E R M H T E D U S E : C D N O E Z ! Y E S P L A N N I N G A P P R O V A L B Y : D A T E : C O M M E N T S : A D M I N I S T R A T I V E S E R V I C E S D A T E A P P L I C A T I O N R E C E I V E D : D A T E A P P L I C A T I O N C I R C U L A T E D : B U I L D I N G D E P A R T M E N T C O M M E N T S D A T E : C D F I R E S E R V I C E S C O M M E N T S D A T E : E D P U B L I C W O R K S D E P A R T M E N T C O M M E N T S D A T E : a H E A L T H U N I T C O M M E N T S D A T E : A D D I T I O N A L C O M M E N T S : S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 6 2 o f 2 6 6 - d L I C E N C E m u n i c i p a l W o r i d * - F o r m 4 1 7 L i c e n c e N o . f t t K T . M . i n C a n a d a , M u n i c i p a l W o r l d f n c . * M u l l m o p y F o r n i P R E S S F I R M L Y N a m e o f M u n i c i p a l i t y . ^ ' U c e n s e e A d d r e s s f - " > T H E A B O V E - N A M E D P E R S O N I S H E R E B Y L I C E N S E D , p u r s u a n t a n d s u b j e c t t o m u n i c i p a l a u t h o r i t y c o n f e r r e d u n d e r t h e . A c t . t o c a r r y o n t h e Q T r a d e Q C a l l i n g Q B u s i n e s s Q O c c u p a t i o n o f : Q a t t h e f o l l o w i n g l o c a t i o n f * Q w i t h i n t h e l i m i t s o f t h e m u n i c i p a l i t y . T H E L I C E N S E E S H A L L o b s e r v e a l l b y - l a w s , r u l e s a n d r e g u l a t i o n s , m a t t e r s a n d t h i n g s a s a r e , o r m a y b e e n a c t e d b y t h e c o u n c i l o f t h e m u n i c i p a l i t y o r i t s l e g a l l y c o n s t i t u t e d p o l i c e s e r v i c e s b o a r d , a s t h e c a s e m a y b e , a s w e l l a s a n y o t h e r a p p l i c a b l e l a w . S u b j e c t t o r e v o c a t i o n , t h i s l i c e n c e s h a l l c o n t i n u e i n f o r c e u n t i l , a n d n o l o n g e r . f I s s u e d a t . t h i s . . d a y o f . . . * L i c e n c e f e e o f $ r e c e i v e d t h i s . . . d a y o f 1 ( s e a l ) T h e p e r s o n a l i n f o r m a t i o n o n t h i s l i c e n c e f o r m s p a r t o f a p u b l i c r e c o r d a n d w i l l b e u s e d f o r t h e l i c e n s i n g a n d r e g u l a t i o n r e c o r d s o f t h e m u n i c i p a l i t y . 1 o r f u r t h e r i n f o r m a t k m , p l e a s e c o n t a c t t h e M u n i c i p a l C l e r k o r t h e F r e e d o m o f I n f o r m a t i o n a n d P r i v a c y C o o r d i n a t o r . ^ y f t f D ^ c ^ S t a f f R e p o r t F 2 0 1 4 - 0 1 5 r e g a r d i n g P o r t B u r w e l l C o n c e s s i o n S t a . . . P a g e 1 6 3 o f 2 6 6 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J u n e 0 5 , 2 0 1 4 F R O M : P . S h i p w a y A d m i n i s t r a t o r F I L E : S U B J E C T : W i n d I n t e r p r e t a t i v e C e n t r e O p e r a t i o n s N U M B E R : F 2 0 1 4 - 0 1 6 P u r p o s e T o p r o v i d e C o u n c i l i n f o r m a t i o n o n p r o p o s e d W i n d I n t e r p r e t a t i v e C e n t r e o p e r a t i o n a l p l a n s . B a c k g r o u n d D u r i n g 2 0 1 4 B u d g e t d e l i b e r a t i o n s , C o u n c i l d e t e r m i n e d t h a t f o r t h e u p c o m i n g f i s c a l y e a r , n o f u n d s w o u l d b e a l l o c a t e d t o t h e W i n d I n t e r p r e t i v e C e n t r e . O n M a y 1 , 2 0 1 4 C o u n c i l r e c e i v e d c o r r e s p o n d e n c e f r o m J o h n K i r b y o f E r i e S h o r e s W i n d F a r m r e g a r d i n g W i n d I n t e r p r e t i v e C e n t r e s t a f f i n g f o r t h e s u m m e r o f 2 0 1 4 . C o u n c i l r e a f f i r m e d h a v i n g t h e s i t e o p e r a t e a s a s t a t i c d i s p l a y a n d i n i t i a t e d s t a f f i n v e s t i g a t i o n o n p l a c i n g a c o m m u n i t y b u l l e t i n b o a r d o n t h e s i t e . A t t h e M a y 1 5 , 2 0 1 4 C o u n c i l m e e t i n g , f u r t h e r d i s c u s s i o n s r e g a r d i n g t h e c o m m u n i t y b u l l e t i n b o a r d t o o k p l a c e . O n M a y 2 7 , 2 0 1 4 J o h n K i r b y o f E r i e S h o r e s W i n d F a r m , J i m W i l g a r o f G D F S u e z , M a y o r E n s , C l e r k M i l l a r d a n d A d m i n i s t r a t o r S h i p w a y m e t t o d i s c u s s i n d e t a i l t h e 2 0 1 4 W i n d I n t e r p r e t a t i v e C e n t r e o p e r a t i o n s . S t a f f C o m m e n t s T h e W i n d I n t e r p r e t i v e C o m m i t t e e h a s b e e n d e d i c a t e d t o e n s u r i n g t h a t t h e W i n d I n t e r p r e t a t i v e C e n t r e f u n c t i o n s a s m o r e t h a n a s t a t i c d i s p l a y . T o t h a t e f f e c t , J o h n K i r b y o r E r i e S h o r e s W i n d F a r m h a s p r o p o s e d t o c o v e r c o s t s o f a s t u d e n t t o w o r k a t t h e c e n t r e f o r a s p e c i f i e d n u m b e r o f h o u r s ( s i m i l a r t o t h e 2 0 1 3 W i n d I n t e r p r e t i v e C e n t r e o p e r a t i o n s ) . A d d i t i o n a l l y , M r . K i r b y p r o p o s e d a c o m m i t m e n t t o a m a i n t e n a n c e f u n d a n d i m p r o v e m e n t o f t h e a r e a ( f i x i n g s i g n s , e x p a n d i n g r e n e w a b l e e n e r g y i n f o r m a t i o n , a c o m m u n i t y s i g n e t c . ) . S t a f f a r e s u p p o r t i v e o f t h e a b o v e r e q u e s t , h o w e v e r w o u l d l i k e c e r t a i n t y f o r t h e p u r p o s e s o f s t a f f t r a i n i n g , a c q u i r i n g g r a n t s a n d b u d g e t i n g . A s s u c h , f o l l o w i n g t h e M a y 2 7 , 2 0 1 4 m e e t i n g s t a f f p r o p o s e d a c o n t r a c t w i t h t h e k e y c o m p o n e n t s b e i n g : i ) T h r e e y e a r t e r m ( 2 0 1 4 - 2 0 1 7 ) ; i i ) M u n i c i p a l i t y t o h i r e a s t u d e n t t o w o r k e v e r y S a t u r d a y 1 0 A M - 4 P M C a n a d a D a y - L a b o u r D a y ; S t a f f R e p o r t F 2 0 1 4 - 0 1 6 r e g a r d i n g " W i n d I n t e r p r e t a t i v e C e n t r e . . . P a g e 1 6 4 o f 2 6 6 i i i ) E r i e S h o r e s W i n d F a r m , a t t h e i r e x p e n s e , s h a l l p r o v i d e ' b y a p p o i n t m e n t ' t o u r s o f t h e W i n d I n t e r p r e t a t i v e C e n t r e T u e s d a y - F r i d a y s 9 A M - 3 P M ; a . M u n i c i p a l i t y t o t r a i n s t u d e n t a n d p r o v i d e i n s u r a n c e a n d l e g i s l a t e d p a y r o l l r e q u i r e m e n t s ; b . E r i e S h o r e s W i n d F a r m t o f u l l y r e i m b u r s e t h e M u n i c i p a l i t y a l l e m p l o y m e n t r e l a t e d c o s t s f o r t h e W i n d I n t e r p r e t i v e C e n t r e s t u d e n t b y O c t o b e r 3 1 o f e a c h c a l e n d a r y e a r ; c . E r i e S h o r e s W i n d F a r m s t o p r o v i d e i n t e r n e t a n d p h o n e s e r v i c e t o t h e s t u d e n t ; d . M u n i c i p a l i t y t o p a y W i n d I n t e r p r e t a t i v e C e n t r e o p e r a t i o n a l c o s t s ( h y d r o , g r a s s c u t t i n g ) i v ) E r i e S h o r e s W i n d F a r m t o p r o v i d e a n a n n u a l o n e t h o u s a n d d o l l a r ( $ 1 , 0 0 0 ) m a i n t e n a n c e - e x p a n s i o n f u n d t o p r o v i d e f o r a n n u a l i m p r o v e m e n t s a n d m a i n t e n a n c e o f t h e W i n d I n t e r p r e t i v e C e n t r e . F u n d s t o b e u t i l i z e d o n k e e p i n g t h e W i n d I n t e r p r e t a t i v e C e n t r e i n a v i s u a l l y a p p e a l i n g a n d s a f e s t a t e o f r e p a i r . U s e o f f u n d s i s s u b j e c t t o a g r e e m e n t o n u s e b e t w e e n t h e M u n i c i p a l i t y a n d E r i e S h o r e s W i n d F a r m . T h e a b o v e k e y p r o v i s i o n s o f a c o n t r a c t w o u l d e n s u r e t h e W i n d I n t e r p r e t i v e C e n t r e i s o p e r a t e d a s t h e W i n d I n t e r p r e t a t i v e C o m m i t t e e w o u l d l i k e , w h i l e s t i l l a c h i e v i n g b u d g e t c e r t a i n t y f o r t h e M u n i c i p a l i t y . A d d i t i o n a l l y , r o u t i n e m a i n t e n a n c e a n d i m p r o v e m e n t s t o t h e f a c i l i t y w i l l b e c a r r i e d o u t a n n u a l l y . R E C O M M E N D A T I O N 1 . T H A T S t a f f R e p o r t F 2 0 1 4 - 0 1 6 r e g a r d i n g W i n d I n t e r p r e t a t i v e C e n t r e O p e r a t i o n s b e r e c e i v e d f o r i n f o r m a t i o n ; 2 . A N D T H A T C o u n c i l d i r e c t s t a f f t o b r i n g f o r w a r d a b y - l a w t o e n t e r i n t o a n a g r e e m e n t , b a s e d o n t h e k e y p r o v i s i o n s a s i n d i c a t e d w i t h i n R e p o r t F 2 0 1 4 - 1 6 , w i t h E r i e S h o r e s W i n d F a r m f o r t h e f u n d i n g a n d o p e r a t i o n o f t h e W i n d I n t e r p r e t i v e C e n t r e ; 3 . A N D T H A T a ' l e t t e r o f t h a n k s ' b e s e n t t o E r i e S h o r e s W i n d F a r m , t h e W i n d I n t e r p r e t i v e C o m m i t t e e a n d G D F S u e z f o r t h e i r d e d i c a t i o n t o t h e M u n i c i p a l i t y o f B a y h a m . R e s p e c t f u l l y s u b a u l - S h i p w g y ^ ^ A d m i n i s t r a t o r S t a f f R e p o r t F 2 0 1 4 - 0 1 6 r e g a r d i n g " W i n d I n t e r p r e t a t i v e C e n t r e . . . P a g e 1 6 5 o f 2 6 6 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W 2 0 1 4 - 0 6 3 B E I N G A B Y - L A W T O A U T H O R I Z E T H E M A Y O R A N D C L E R K T O E X E C U T E A N A G R E E M E N T B E T W E E N T H E M U N I C I P A L I T Y O F B A Y H A M A N D E R I E S H O R E S W I N D F A R M L I M I T E D P A R T N E R S H I P F O R T H E F U N D I N G A N D O P E R A T I O N O F 5 3 6 1 B R O W N R O A D ( W I N D I N T E R P R E T I V E C E N T R E ) W H E R E A S E r i e S h o r e s W i n d F a r m h a s p r o v i d e d a p r o p o s a l t o t h e M u n i c i p a l i t y o f B a y h a m t o a s s i s t w i t h c o s t s t o o p e r a t e t h e M u n i c i p a l f a c i l i t y k n o w n a s t h e W i n d I n t e r p r e t i v e C e n t r e l o c a t e d a t 5 3 6 1 B r o w n R o a d ; A N D W H E R E A S t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m i s d e s i r o u s t o e n t e r i n t o a n a g r e e m e n t w i t h E r i e S h o r e s W i n d F a r m f o r t h e f u n d i n g a n d o p e r a t i o n o f t h e W i n d I n t e r p r e t i v e C e n t r e ; N O W T H E R E F O R E T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M E N A C T S A S F O L L O W S : 1 . T H A T t h e A g r e e m e n t b a s e d o n t h e k e y p r o v i s i o n s a s i n d i c a t e d w i t h i n S t a f f R e p o r t F 2 0 1 4 - 0 1 6 b e i n e f f e c t f o r a t h r e e y e a r t e r m f o r t h e O p e r a t i n g S e a s o n s f r o m 2 0 1 4 t o 2 0 1 7 ; 2 . T H A T t h e M a y o r a n d C l e r k b e h e r b y a u t h o r i z e d t o e x e c u t e a n a g r e e m e n t w i t h E r i e S h o r e s W i n d F a r m L i m i t e d P a r t n e r s h i p f o r t h e f u n d i n g a n d o p e r a t i o n o f t h e W i n d I n t e r p r e t i v e C e n t r e l o c a t e d a t 5 3 6 1 B r o w n R o a d ; 3 . T H A T t h i s b y - l a w s h a l l c o m e i n t o f u l l f o r c e a n d t a k e e f f e c t u p o n f i n a l p a s s i n g . T H R E A D A F m S T , S E C O N D A N D T H I R D T I M E T H I S 5 1 n D A Y O F J \ J N E 2 0 1 4 . M A Y O R C L E R K S t a f f R e p o r t F 2 0 1 4 - 0 1 6 r e g a r d i n g " W i n d I n t e r p r e t a t i v e C e n t r e . . . P a g e 1 6 6 o f 2 6 6 , 0 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : M a y 2 8 , 2 0 1 4 F R O M : W a t e r A V a s t e w a t e r O p e r a t i o n s M a n a g e r F I L E : S U B J E C T : M u n i c i p a l D r i n k i n g W a t e r L i c e n s i n g P r o g r a m N U M B E R : E 2 0 1 4 - 0 0 4 P u r p o s e T h i s r e p o r t i s t o b r i n g f o r w a r d i n f o r m a t i o n o n t h e M u n i c i p a l D r i n k i n g W a t e r L i c e n s i n g P r o g r a m , i m p l e m e n t e d u n d e r t h e S a f e D r i n k i n g W a t e r A c t . B a c k s r o u n d T h e O n t a r i o G o v e r n m e n t h a s i m p l e m e n t e d t h e M u n i c i p a l D r i n k i n g W a t e r L i c e n s i n g P r o g r a m a s r e c o m m e n d e d b y J u s t i c e O ' C o n n o r i n t h e P a r t I I r e p o r t o f t h e W a l k e r t o n I n q u i r y . J u s t i c e O ' C o n n o r r e c o m m e n d e d a n e w a p p r o v a l s f r a m e w o r k f o r m u n i c i p a l d r i n k i n g w a t e r s y s t e m s , w h i c h w o u l d r e q u i r e o w n e r s t o o b t a i n a l i c e n s e t o o p e r a t e t h e i r s y s t e m s a s w e l l a s i n c o r p o r a t e a q u a l i t y m a n a g e m e n t s y s t e m i n t o t h e i r o p e r a t i o n s . A l i c e n s e w i l l b e i s s u e d b y t h e M O E t o t h e o w n e r u p o n a p p r o v a l o f t h e f o l l o w i n g : 1 . A D r i n k i n g W a t e r W o r k s P e r m i t ( D W W P ) a p e r m i t t o e s t a b l i s h o r a l t e r a d r i n k i n g w a t e r s y s t e m ( t o g e t h e r w i t h a l i c e n c e , t h i s . w i l l r e p l a c e t h e c e r t i f i c a t e o f a p p r o v a l ) . 2 . A n A c c q ^ t e d O p e r a t i o n a l P l a n t h i s p l a n w i l l b e b a s e d o n t h e D r i n k i n g W a t e r Q u a l i t y M a n a g e m e n t S t a n d a r d . ( D W Q M S ) a n d w i l l d o c u m e n t t h e o p e r a t i n g a u t h o r i t y ' s q u a l i t y m a n a g e m e n t s y s t e m ( Q M S ) . 3 . A c c r e d i t a t i o n o f t h e O p e r a t i n g A u t h o r i t y a t h i r d - p a r t y a u d i t o f t h e Q M S w i l l b e t h e B a s i s f o r a c c r e d i t a t i o n . . 4 . A F i n a n c i a l P l a n a s r e q u i r e d u n d e r t h e F i n a n c i a l P l a n s R e g u l a t i o n . . 5 . A P e r m i t t o T a k e W a t e r ( P T T W ) a v a l i d P T T W i s r e q u i r e d t o b e i n p l a c e ( n o t a p p l i c a b l e t o B a y h a m ' s s y s t e m ) . . S t a f f C o m m e n t s C o u n c i l w i l l r e c a l l t h a t t h e B a y h a m w a t e r d i s t r i b u t i o n s y s t e m r e c e i v e d t h e a p p r o p r i a t e s y s t e m l i c e n s e a n d o p e r a t i n g a u t h o r i t y a c c r e d i t a t i o n i n F e b r u a r y o f 2 0 1 3 . A t t h i s t i m e s t a f f a r e w o r k i n g t o w a r d s o b t a i n i n g a s y s t e m l i c e n s e a n d a c c r e d i t a t i o n f o r t h e R i c h m o n d w a t e r s y s t e m . I n o r d e r t o f i n a l i z e t h e o p e r a t i o n a l p l a n f o r s u b m i s s i o n t o t h e M O E b y o u r p r e s c r i b e d d e a d l i n e o f S e p t e m b e r 3 0 , 2 0 1 4 , t h e c o n t e n t s m u s t b e e n d o r s e d b y t o p m a n a g e m e n t ( m u n i c i p a l C A O ) a n d t h e o w n e r ( c o u n c i l ) . D u e t o o u r r e c e n t c h a n g e i n t o p m a n a g e m e n t , s t a f f i s r e q u i r e d t o o b t a i n a r e - e n d o r s e m e n t f r o m t h e c u r r e n t c o u n c i l a n d t o p m a n a g e m e n t f o r t h e B a y h a m w a t e r s y s t e m o p e r a t i o n a l p l a n S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 1 6 7 o f 2 6 6 2 A t t a c h m e n t s M u n i c i p a l i t y o f B a y h a m W a t e r D i s t r i b u t i o n S y s t e m O p e r a t i o n a l P l a n r e v i s i o n 1 . 9 . R i c h m o n d C o m m u n i t y W a t e r S y s t e m O p e r a t i o n a l P l a n r e v i s i o n 1 . 1 S t r a t e g i c P l a n G o a l ( s ) G o a l # 1 - P r a c t i c e r e s p o n s i b l e f i n a n c i a l m a n a g e m e n t G o a l # 2 - E n s u r e r e l i a b l e , w e l l m a i n t a i n e d a n d s e c u r e i n f r a s t r u c t u r e G o a l # 7 - P r o m o t e e x c e l l e n c e i n e n v i r o n m e n t a l s t e w a r d s h i p R e c o m m e n d a t i o n T h a t S t a f f R e p o r t 2 0 1 4 - 0 0 4 b e r e c e i v e d , A n d t h a t C o u n c i l a n d T o p M a n a g e m e n t e n d o r s e b o t h t h e M u n i c i p a l i t y o f B a y h a m W a t e r D i s t r i b u t i o n S y s t e m a n d R i c h m o n d C o m m u n i t y W a t e r S y s t e m O p e r a t i o n a l P l a n s , A n d t h a t t h e P l a n b e r e v i e w e d a n n u a l l y a n d r e v i s i o n s m a d e a s n e c e s s a r y t o m a i n t a i n a n d c o n t i n u a l l y i m p r o v e t h e q u a l i t y m a n a g e m e n t s y s t e m . R e s p e c t f u l l y s u b m i t t e d , E d R o l o s o n , C M M I I I W a t e r / W a s t e w a t e r O p e r a t i o n s M a n a g e r S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 1 6 8 o f 2 6 6 MUNICIPALITY OF BAYHAM Bayham Water Distribution System Quality Management System Operational Plan PREPARED BY: MUNICIPALITY OF BAYHAM QUALITY MANAGEMENT SYSTEM TEAM Revision 1.9 March 13, 2014 Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 169 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 1 MUNICIPALITY OF BAYHAM QUALITY MANAGEMENT SYSTEM OPERATIONAL PLAN Table of Contents 1. Quality Management System Pg. 2 2. QMS Policy Pg. 2 3. Commitment and Endorsement Pg. 2 4. QMS Representative Pg. 3 5. Document and Records Control Pg. 3 6. Drinking Water System Pg. 3 7. Risk Assessment Pg. 4 8. Risk Assessment Outcomes Pg. 4 9. Operational Structure, Roles, Responsibilities and Authorities Pg. 5 10. Competencies Pg. 5 11. Personnel Coverage 24/7 Pg. 6 12. Communication Pg. 6 13. Essential Suppliers and Services Pg. 7 14. Review and Provision of Infrastructure Pg. 8 15. Infrastructure Maintenance, Rehabilitation and Renewal Pg. 8 16. Sampling, Testing and Monitoring Pg. 8 17. Measurement and Recording Pg. 9 18 Emergency Management Pg. 9 19. Internal Audit Pg. 10 20. Management Review Pg. 10 21. Continual Improvement Pg. 10 APPENDIX A - Council and Top Management Endorsement Pg. 11 APPENDIX B - Organizational Structure Pg. 12 APPENDIX C - Process Flow Chart Pg. 13 APPENDIX D - Operational Structure Pg. 14 APPENDIX E - Operational Responsibilities and Authorities Pg. 15 Procedure A - Document and Record Control Pg. 18 Procedure B - Risk Assessment and Outcomes Pg. 20 Procedure C - Personnel Coverage 24/7 Pg. 27 Procedure D - Water Supply Emergency Plan Pg. 28 Procedure E - Internal Audit Pg. 35 Procedure F - Management Review Pg. 37 Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 170 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 2 1. QUALITY MANAGEMENT SYSTEM This document will be the Quality Management System Operational Plan for the Bayham Water Distribution System (DWS#260004748). The Municipality of Bayham is the owner and operating authority of the said system. The Quality Management System for Bayham covers the transmission and distribution of potable drinking water to consumers within the Municipality of Bayham. Treated potable drinking water is purchased from the producer, Elgin Area Water Treatment Plant. The water enters the Bayham distribution system from the Port Burwell Secondary Water Supply System. The Bayham Water Distribution System transmits and distributes potable drinking water to the communities of Port Burwell and Vienna. 2. QUALITY MANAGEMENT SYSTEM POLICY The Municipality of Bayham and its water distribution system is committed to comply with applicable regulations set forth by the Safe Drinking Water Act (SDWA) 2002 Ontario Regulation 170/03 Drinking Water Systems Regulation and Ontario Regulation 169/03 Ontario Drinking Water Quality Standards and other requirements. The Municipality of Bayham will supply clean safe drinking water to meet consumer requirements and is committed to the maintenance and continual improvement of the Quality Management System. (March 2009) This Quality Policy is applicable to all water department employees and is displayed in public areas of the municipal administrative offices located at 9344 Plank Road, Straffordville, the Port Burwell Wastewater Treatment Plant at 1 Chatham Street, Port Burwell and on the municipal website (www.bayham.on.ca Departments » Environmental Services » Port Burwell/Vienna Water System » Quality Management System Policy). 3. COMMITMENT AND ENDORSEMENT The owner (Mayor and Council) has passed a motion to endorse the operational plan of the DWQMS and the plan be reviewed annually with revisions made as necessary to maintain and continually improve the quality management system. Upon major changes to the system, change in top management and/or council, the operational plan requires re-endorsement by the Owner and Top Management. See Appendix A (pg. 11) Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 171 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 3 4. QUALITY MANAGEMENT SYSTEM REPRESENTATIVE The Water/Wastewater Operations Manager will be the QMS representative or in his absence, a Certified Operator. The QMS representative will develop, implement, maintain and report the effectiveness, including the need for improvement, of the QMS to the owner and ensure that the current versions of the documents required by the QMS are in use at all times. The representative will promote the QMS throughout the water department and see that personnel are aware of all current legislation and regulatory requirements that are relevant to the operation. 5. DOCUMENT AND RECORDS CONTROL All records required by the Ministry of the Environment O Reg. 128/04 and O. Reg.170/03 to demonstrate compliance and or conformance shall be maintained per the regulations. In summary, the following documents and records are retained; 2 years - Operational and Maintenance Checks Records, Microbiological Sampling and Testing Results and Corrective Action Reports For Microbiological (AWQI) 5 years Logbooks 6 years THM and Lead Parameter Sample Results and Annual Summary Reports 15 years Engineering Reports if applicable The operational plans that were the subject of an audit, as required by Section 4.0.1 of the Director s Directions Minimum Requirements for Operational Plans (July 2007), will be retained for 10 years. All documents and records received is reviewed, acted upon if needed, filed in labeled folders in a file cabinet, or placed in a binder and retained for five years at the water department office. After 5 years, all documents and records will be archived at the wastewater treatment plant. The municipality complies with Provincial Records Management. See PROCEDURE A (pg. 18) Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 172 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 4 6. DRINKING WATER SYSTEM The Municipality of Bayham is the owner and operating authority of the Bayham Distribution System (DWS#260004748). As shown on the organizational structure, the Mayor and Council are the head of the Municipality, and this responsibility is delegated to the staff. See Appendix B (pg. 12) for the organizational structure. The Bayham Water Distribution System transmits and distributes potable drinking water to the communities of Port Burwell and Vienna. A system description can be found in the Bayham Water Distribution System Operations/Management Manual Section 1 Distribution System Operations and Management. All customers within the Bayham Water Distribution System are metered and the meters are read on a bi-monthly basis. There is no discount within our system for larger users. All bills are calculated on a cubic metre rate. Treated potable drinking water is purchased from the producer, Elgin Area Water Treatment Plant. The most recent annual and quarterly water quality reports can be found in the Bayham Water Distribution System Operations/Management Manual. The water enters the Bayham distribution system from the Port Burwell Area Secondary Water Supply System. The Port Burwell Area Secondary System runs along Nova Scotia Line to the Port Burwell Tower and Lakeview Re- chlorination Facility. Both of these facilities maintain secondary disinfection using sodium hypochlorite complete with continuous on-line analyzers, data loggers and alarms. On Nova Scotia Line, the services and hydrants are the responsibility of the municipality (Bayham and Malahide) in which they are located. Water volumes entering the Bayham Water Distribution System are metered at the Port Burwell and Vienna water meter chambers. Event driven fluctuations are originated from the Elgin Area Water Treatment Plant (i.e. Taste and odour) and along the Port Burwell Area Secondary System (ie pressure changes related to water tower levels). The Bayham Water Distribution System has no control over these event driven fluctuation. Bayham is the end user of the Elgin Area Water Treatment Plant/Port Burwell Area Secondary System and rely on the safe delivery of the water to our distribution system. See APPENDIX C (pg. 13) 7. & 8. RISK ASSESSMENT AND OUTCOMES See PROCEDURE B (pg. 20) Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 173 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 5 9. OPERATIONAL STRUCTURE, ROLES, RESPONSIBLITIES AND AUTHORITIES The Water/Wastewater Operations Manager shall keep the operational structure, organizational structure, respective roles, responsibilities and authorities current, and shall communicate this information to the owner and personnel. See APPENDIX B (pg. 12) See APPENDIX D (pg. 14) See APPENDIX E (pg. 15) 10. COMPETENCIES The following table illustrates the competencies required by personnel whose duties directly affect drinking water quality Function Required Competencies Desired Competencies Water/Wastewater Operations Manager Minimum Class I Distribution certification Minimum 10 years Class I operation Development of all capital and regular plans WHMIS First Aid (including CPR) Leadership Training Confined Space Training Operators Operator in Training to Distribution Class I certification Internal auditor training WHMIS Confined Space Training First Aid (including CPR) The Municipality of Bayham s Water Department provides for training in their annual budget process. At a minimum the training budget includes funding for legislated and required training to maintain operator certification in accordance with O.Reg.128/04. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 174 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 6 Training or knowledge gain may take the form of on or off-site training sessions and seminars, on-the-job training, distance learning or courses of study. Where appropriate, proof of participation or proficiency will be required as proof of competency. Through internal audits, risk assessments of the operational plan, QMS changes/updates through staff meetings (communications), annual training (On- The-Job and/or Director Approved), personnel are aware of the relevance of their duties and how they affect safe drinking water quality. 11. PERSONNEL COVERAGE The water department is staffed from Monday to Friday 8:00 am to 4:30 pm five days per week. The Water/Wastewater Operations Manager is the primary overall responsible operator (ORO) and the back-up ORO is tracked through the water system logbook and time sheets. The 24/7 personnel coverage procedure shows how after hour emergencies are handled. Spectrum Communications bumps numbers until either the superintendent or one of the operators is contacted. See PROCEDURE C (pg. 27) An on-call operator is assigned by the Water/Wastewater Operations Manager on a weekly basis to respond to after-hours and weekend emergencies. The on- call operator performs chlorine residual testing and records booster pump run- times on weekends and statutory holidays. When on-call, the operator is required to remain within one hour driving time of the municipal water system. The municipality is committed to ensuring that adequate staff meet the required competencies are available for duties that affect drinking water quality. 12. COMMUNICATION The QMS representative shall ensure the owner (Mayor and Council) is provided with a current copy of the Operational Plan. The QMS representative shall keep the owner informed of any changes to the QMS, the adequacy of infrastructure requirements, the outcome of management reviews and other issues related to the QMS on an annual basis. Personnel will be informed of the QMS and of any changes or updates through staff meetings with the QMS representative. A current version of the Operational Plan is available for review by staff at the water department office and at the municipal office. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 175 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 7 Essential suppliers shall receive information regarding the QMS from the purchaser if and when necessary. Consumers may be informed of the QMS and any significant changes by newsletters, flyers or handouts. The QMS policy will be posted at the water department office and at the municipal office. It can also be viewed on the municipal web site. 13. ESSENTIAL SUPPLIERS AND SERVICES Where applicable, supplies must meet or be equal to AWWA specifications. Supplies are verified against the order requisition when received. Laboratory analysis services provided require accreditation through CALA (Canadian Association For Laboratory Accreditation Inc.). Accreditation certificate copies and a list of licensed laboratories available from the Ministry of the Environment can be found in the Bayham Water Distribution System Operations/Management Manual Section 10 Scope of Accreditation of Applicable Laboratories Verification/Calibration of measurement and recording equipment (ie. portable chlorine analyzers) services provided, a copy of the Statement of Qualifications/Accreditations is located in the Bayham Water Distribution System Operations/Management Section 3 Calibration Reports. A list of suppliers and contractors has been developed and can be found in the Bayham Water Distribution System Operations/Management Manual Section 3 Contact List (Municipality of Bayham Water Department Essential Supplies, Service and Emergency Contact List) in the water department office. This list is reviewed annually by the Water/Wastewater Operations Manager to ensure that it is current and up-to-date. The Municipality of Bayham is a member of OnWARN (Ontario Water/Wastewater Agency Response Network). OnWARN is a network of utilities helping other utilities to respond to and recover from emergencies. The OnWARN contact list can be found in the Bayham Water D Distribution System Operations/Management Manual Section 3 Contact List. Only authorized municipal employees can purchase or engage service providers as listed as set out in By-Law 20124-122 Procurement Policy. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 176 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 8 14. REVIEW AND PROVISION OF INFRASTRUCTURE The Water/Wastewater Operations Manager will communicate with the owner on an annual basis during budget deliberations, the infrastructure necessary to operate and maintain the QMS. The adequacy of the infrastructure to operate and maintain the distribution system may be assessed based on Water department staff suggestions, water quality trends and consumer complaints. The Water/Wastewater Operations Manager will communicate to the owner, during the annual budget deliberations, the infrastructure deemed necessary to operate and maintain the Bayham Distribution System. 15. INFRASTRUCTURE MAINTENANCE, REHABILITATION AND RENEWAL The following routine planned maintenance is conducted on the Bayham Distribution System: annual valve inspection/exercising, annual hydrant flushing, annual hydrant inspection, annual pressure testing, leak detection as required, minimum annual inspection of watermain chambers, as well as the activities required for maintaining the Vienna Booster station as listed in the preventative maintenance binder at the water department office. All records are maintained at the water department office in the appropriate binders using the forms maintained in the back of the binder. All planned maintenance is scheduled and communicated to staff by the Water/Wastewater Operations Manager. All records are retained at the water department office. Watermain or other equipment replacement is conducted on an as-needed basis. Once per year, the Water/Wastewater Operations Manager prepares a summary of the infrastructure maintenance, rehabilitation and renewal programs and specifically reviews any unplanned maintenance to determine if additional planned maintenance is required. This summary will be communicated to the top management during the yearly Management Review meeting. 16. SAMPLING, TESTING AND MONITORING All sampling, monitoring and testing is conducted at a minimum in accordance with SDWA O. Reg. 170/03. Adverse water quality incidents are responded to and reported as stated in the Operations Manual. Samples are submitted to an accredited and licensed laboratory according to the facility s sampling schedule as stated in the Bayham Water Distribution System Operations/Management Manual Section 1 Distribution System Operations and Management. All analytical results from laboratory reports are kept and maintained as per Document and Record Control. Sampling, testing and monitoring results are Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 177 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 9 readily accessible to the owner. As a minimum, owners are provided with an annual summary of sampling, testing and monitoring results through SDWA O.Reg. 170/03 sections 11, schedule 22 and through the Management Review process. 17. MEASUREMENT AND RECORDING EQUIPMENT CALIBRATION AND MAINTENANCE A contractor will perform a verification/calibration test on the portable chlorine analyzers annually. Verification/calibration records are located in the Bayham Water Distribution System Operations/Management Manual Section 3 Calibration Reports. The manufacturer calibrates the residential water meters on an as-needed basis. The records of calibration are maintained and kept as per Documents and Records Control 18. EMERGENCY MANAGEMENT The contamination of the treated water supply and a major or prolonged loss of water supply are deemed to be emergency situations. The Risk Assessment chart contained in the QMS Operational Plan (PROCEDURE B pg. 20) can be referenced, for emergency procedures and contingency plans. The Municipality of Bayham has created an Emergency Response Plan as established under By-law 2006-113. The custodian of this plan shall be the Corporation of the Municipality of Bayham Community Emergency Management Coordinator and Community Emergency Management Program Committee, who are responsible for the annual review, revisions and testing of the plan. A specific water supply emergency plan (PROCEDURE D pg. 28) forms part of the said Municipal Emergency Response Plan. A list of emergency contacts and essential suppliers and services along with OnWARN (Ontario Water/Wastewater Agency Response Network) member contact list are also kept with the emergency plan. Both can also be found in the Bayham Water Distribution System Operations/Management Manual Section 2 Contact List (Municipality of Bayham Water Department Essential Supplies, Service and Emergency Contact List in the water department office. The QMS Representative will keep the emergency contacts and essential suppliers and services list current. The responsibilities of all affected positions within the municipality during an emergency are listed in the municipal emergency plan as is in the emergency protocol. All water department staff is required to review the emergency plans to coincide with the risk assessment every 3 years. Desktop simulations will be planned and Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 178 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 10 documented to keep all water personnel up to date on the emergency procedures. 19. INTERNAL AUDIT See PROCEDURE E (pg. 35) 20. MANAGEMENT REVIEW A management review will be completed annually with the QMS Representative and the Chief Administrating Officer (Top Management) evaluating the adequacy and effectiveness of the QMS. See PROCEDURE F (pg. 37) 21. CONTINUAL IMPROVEMENT The Municipality of Bayham shall strive to continually improve the effectiveness of its Quality Management System through the use of corrective actions from the annual audits and management review. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 179 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 11 APPENDIX A COUNCIL ENDORSEMENT TOP MANAGEMENT ENDORSEMENT Top management ( CAO) hereby endorses the Municipality of Bayham Water Distribution System Operational Plan and that revisions to the plan, be reviewed annually to maintain and continually improve the quality management system. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 180 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 12 APPENDIX B ORGANIZATIONAL STRUCTURE MAYOR AND COUNCIL (OWNER) CHIEF ADMINISTRATING OFFICER (TOP MANAGEMENT) WATER/WASTEWATER OPERATIONS MANAGER (QMS REPRESENTATIVE) Receives return call assesses and provides direction ACCOUNTING CLERK CERTIFIED OPERATORS Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 181 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 13 APPENDIX C PROCESS FLOW CHART Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 182 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 14 APPENDIX D OPERATIONAL STRUCTURE Accounting Clerk - Communicates with all water works staff - Communication during emergency - Respond to and document public complaints Certified Operators - Communicate and work with all public works staff - Oversee contractors and work - Communication during emergency Water/Wastewater Operations Manager - Overall total responsibility and reports to owners - Directs all general operations (QMS REPRESENTATIVE) Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 183 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 15 APPENDIX E OPERATIONAL RESPONSIBILITES AND AUTHORITIES Mayor/Council (Owner) Responsibilities Authorities - Complete oversight of the entire distribution system and the QMS - Ultimate responsibility for the provision of safe drinking water - Ensure compliance with applicable legislation and regulations - Financial, administrative authority related to the distribution of safe drinking water Chief Administrating Officer (Top Management) Responsibilities Authorities - Complete oversight of the entire distribution system - Endorse and lead the development and implementation and maintenance of the QMS - Provide and/or obtain resources for the QMS and necessary infrastructure and resources to operate and maintain the drinking water system safely and effectively - Ensure the system is operated in accordance with all applicable legislation and regulations - Lead for Management Reviews - Communication with Mayor and Council about QMS and the water distribution system - Communications lead during emergencies - Financial, administrative and technical authority related to the distribution of safe drinking water Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 184 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 16 Water/Wastewater Operations Manager Responsibilities Authorities - Complete oversight of the entire distribution system - Overall Responsible Operator - Quality Management System representative - Provide and/or obtain resources for the QMS and necessary infrastructure and resources to operate and maintain the drinking water system safely and effectively - Ensure the system is operated in accordance with all applicable legislation and regulations - Lead for management reviews - Communication with mayor and council about the QMS and the water distribution system - Preparation of budget and planning materials - Recommendation of system improvements - Develops procedures and processes for assuring water quality - Emergency response planning, training - Financial, administrative and technical authority related to the distribution safe drinking water to the Municipality of Bayham - Staffing-within the guidelines of the Municipality and any in-force collective agreements - Activity/program scheduling within the department - Oversee adverse water quality incidences and responses - Identify and oversee staff training needs - Make changes to the QMS - Delegate ORO to certified operator in absence Accounting Clerk Responsibilities Authorities - Communication/liaison with Operations Manager, operators - Communication of water shut-offs to superintendent or operators due to non-payment of account - Respond to and document public complaints - Prepare reports as required by regulations and circulate to management and council - Generate bi-month water billings - Communication during emergency - Treasurer backup in the absence of accounting clerk - Recommend changes to the QMS - Update and document changes to QMS as required Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 185 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 17 Operators Responsibilities Authorities - Daily chlorine residual testing - Weekly testing of water system - Regular maintenance - Report any incidents of non-compliance - Respond to repairs directed from operations manager, and accounting clerk - Water shut-offs as directed by accounting clerk - Bi-monthly water meter reads - Knowledge of QMS - Monitor process and equipment - Respond to public complaints as relayed from superintendent, or accounting clerk - Recommend changes to the QMS Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 186 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 18 PROCEDURE A DOCUMENT AND RECORD CONTROL QMS Document Control This procedure is applicable to the following QMS documents: Operational Plan Procedures Audit Checklists Forms Equipment Manuals As Built Drawings Creating New or Updating Existing Documents The need for document changes or for new documents or procedures may be identified through audits or management reviews. The Water/Wastewater Operations Manager will delegate the task of creating the new document Any employee of the Water Department may request a change to an existing QMS. The request must be made in writing, dated and submitted to the Water/Wastewater Operations Manager. The request must include the following information: 1. Reason for new or changed document - must belong in one or more of these categories: Required by the DWQMS Enhances process control Reduces risk Supports regulatory requirements May improve operational efficiency 2. Outline of document change or new document content Narrative format is acceptable The requester shall develop the new/changed document and submit it to the Water/Wastewater Operations Manager for approval. Document changes or the need for new documents or procedures may be identified through audits or management reviews. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 187 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 19 Electronic versions of the new/changed documents will be created by the Office Assistant and approved by the Water/Wastewater Operations Manager. Approving Documents All QMS related documents shall be approved by the Water/Wastewater Operations Manager. The Water/Wastewater Operations Manager shall be responsible for ensuring that copies of the new or changed document show the revision number and date modified and are distributed. Obsolete documents (due to changes) shall be collected and destroyed. Reviewing Documents The Operational Plan and procedures shall be reviewed annually for applicability and relevance. Document Identification, Storage, Availability and Control Documents are identified in the Master Document List by the title and revision number/date of the document. Hard copy of the Master Documents will be kept at the water department office in a file cabinet. Electronic copy of the Master Documents will be kept on the laptop computer at the water department. Backup copy of the electronic file of the Master Documents will be saved on the master server at the municipal office. All procedures, instructions, forms and checklists are retained in the QMS binders at the water department office. Original sets of equipment manuals and specifications are kept at the water department office. As appropriate, copies are kept at the pumping station. Logbook specific to the pumping station is kept at the pumping station. Logbook specific to distribution system is kept at the water department office. QMS Record Control This procedure is applicable to all records that demonstrate conformance to DWQMS requirements. Ontario Regulations 170/03 and 128/04 cover all records that demonstrate compliance. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 188 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 20 Manual Records The record title shall be clearly visible and legible Manual records shall be legible. Pencil or any other erasable marker shall not be used to record process or product information or data. QMS records shall be filed by type by date QMS related water distribution records will be available at the water department office. QMS records shall be stored in such a manner as to prevent deterioration. All manual records shall show the name or initials of the recorder and the date (and time if appropriate) the record was generated. PROCEDURE B RISK ASSESSMENT AND OUTCOMES The QMS team consists of the Water/Wastewater Operations Manager, certified operators and the accounting clerk. The QMS team will identify the potential hazards and hazardous events, which could affect the water system, the control measures to address the hazards, identify the Critical Control Points (if applicable) and control limits, and associated methods of monitoring critical limits and responding to deviations. Equipment reliability, accuracy, and redundancy are all reviewed on an annual basis as stated in Element 17 (pg. 8). Hazardous events and hazards were assessed on the basis of likelihood, severity and detectability. The assessment criteria are summarized in the following tables and values were combined to give an overall level of risk as shown. Every year the Water/Wastewater Operations Manager will review the risk assessment and ensure that the information and assumptions remain current and valid. Every 3 years the Water/Wastewater Operations Manager will assemble a team to conduct a new risk assessment. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 189 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 21 Description Likelihood of Hazardous Event Occurring Rating Rare May occur in exceptional circumstances, and has not occurred in past 1 Unlikely Could occur at some time, historically has occurred less than once every 5-10 years 2 Possible Has occurred or may occur once or more per year 3 Likely Has occurred or may occur on a monthly to quarterly basis 4 Very Likely One or more occurrences on a monthly or more frequent basis 5 Description Severity of Hazardous Event Occurring Rating Insignificant Insignificant impact, little public exposure, little or no health risk 1 Minor Limited public exposure, minor health risk 2 Moderate Minor public exposure, minor health risk 3 Major Large population at risk 4 Catastrophic Major impact for large population, complete failure of systems 5 Description Detectability of Hazardous Event Rating Very Detectable Easy to detect, visual 1 Moderately Detectable Increased flow rates 2 Normally Detectable Visually detectable but not on rounds or regular basis 3 Poorly Detectable Visually detectable but not inspected on a regular basis 4 Undetectable Cannot detect 5 Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 190 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 22 Activity or Process Step Description of Hazard Potential Result of Hazard Comments Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d =7 ) CCP? S o u r c e W a t e r (s u p p l y E l g i n A r e a W a t e r T r e a t m e n t P l a n t Contamination of source water and/or unable to supply water Adverse Water Unable to supply water No control Notification by Elgin Area Treatment Plant on-line monitoring Notification by operating authority of the Port Burwell Secondary System on-line monitoring and daily chlorine residuals Monitor residual at furthest sampling points Communication essential with Elgin Area Treatment Plant depending on levels/demands at other reservoirs and locations Communication essential with the Port Burwell Secondary System dependent on levels/demands at the tower On-going discussions with Elgin Area Water Treatment Plant operators; see if water quality and/or system chlorine residual has been restored Discuss water quality with Medical Officer of Health (MOH) and Elgin Area Treatment Plant operators (should have been reported Ministry of the Environment (MOE)). Communicate boil water/drinking water advisory if issued by MOH See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water and AWQI) Section 5 of Operations/Management Manual 1 3 1 5 No-Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 1 9 1 o f 2 6 6 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 23 Activity or Process Step Description of Hazard Potential Result of Hazard Comments Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d =7 ) CCP? Power Loss Adverse Water Loss of Pressure No on-line notification, feedback by consumers complaints, visual checks daily basis Contact secondary operating authority to maintain adequate tower level to maintain pressure in system. Reconfigure distribution system (i.e. open loop), if required See Contingency Plans (Vienna Booster Power Loss) Section 5 of Operations/Management Manual 3 1 1 5 No Below risk threshold for CCP Vandalism/Terro rism Adverse Water Drive by visual checks everyday. Call police and contact MOH and MOE Spill Action Centre, if necessary See Contingency Plans (Vandalism/Terrorism) Section 5 of Operations/Management Manual 1 2 3 6 No No control at this point V i e n n a B o o s t e r S t a t i o n Failure of booster pump Adverse Water Loss of Pressure No on-line notification, feedback by consumers complaints, visual checks daily basis Contact secondary operating authority to maintain adequate tower level to maintain pressure in system. Reconfigure distribution system (i.e. open loop), if required See Contingency Plans (Vienna Booster Failure of Booster Pump) Section 5 of Operations/Management Manual 3 1 1 5 No Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 1 9 2 o f 2 6 6 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 24 Activity or Process Step Description of Hazard Potential Result of Hazard Comments Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d =7 ) CCP? Watermain Break within distribution system causing low pressure/no water Adverse Water Low pressure / back- siphoning Elevated distribution system storage in Port Burwell Secondary Customer complaints; Low pressure or high flows, visual if at ground, no on-line indication/monitoring of flows from tower. May not be aware of fire/break. Looping has improved ability to isolate areas and also maintain flow in event of breaks. Mapping Repair; watermain disinfection procedures per Operations Manual, training. Repair parts ect. Stocked. If necessary issue boil water advisory after consultation with MOH. See Contingency Plans (Main Break and AWQI) Section 5 of Operations/Management Manual 3 2 2 7 Yes No control of event taking place. CCP are identified with-in the AWQI Contingency Plan. D i s t r i b u t i o n Loss of chlorine residual (secondary disinfection from secondary water system) Adverse Water Legislated under O. Reg. 170/03 Daily residual testing at far end of system, weekly microbiological sampling at locations in town, values are tracked & trended on data spreadsheet Contact secondary operating authority to maintain chlorine residual. Flush the system and resample. Corrective actions required by O. Reg. 170/03. See Contingency Plans (Low Cl2 Residual and AWQI) Section 5 of Operations/Management Manual 1 4 1 6 No Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 1 9 3 o f 2 6 6 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 25 Activity or Process Step Description of Hazard Potential Result of Hazard Comments Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d =7 ) CCP? Commissioning of new watermain/servic e installation Adverse Water Follow procedures for disinfection of new watermains using AWWA Standard C605-05. Check chlorine residuals and conduct microbiological testing. Follow corrective action per O.Reg. 170/03. If necessary, communicate issuance of boil water advisory after consultation with MOH. See Contingency Plans (Contamination of Commissioning of New Watermain/Service Installation and AWQI) Section 5 of Operations/Management Manual 1 2 1 4 No Below risk threshold for CCP D i s t r i b u t i o n Loss of pressure watermain break, major fire Adverse Water Low pressure /back- siphoning Water hammer, consumer complaints. Backflow contamination prevented by 2 double check valves on all connections of concerns. Backflow preventor required (residential & commercial) through by law Check pressure and chlorine residual. Discussion with MOE and MOH if low. If necessary, communicate issuance of boil water advisory after consultation with MOH. Restore pressure and chlorine residual. Conduct sampling per MOH and MOE direction. See Contingency Plans (Loss of Pressure, Main Break and AWQI) Section 5 of Operations/Management Manual 1 2 2 5 No Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 1 9 4 o f 2 6 6 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 26 Activity or Process Step Description of Hazard Potential Result of Hazard Comments Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d =7 ) CCP? Backflow from private plumbing (Cross connection) Adverse Water Backflow preventors on all new connections of concern Meters are installed throughout. Backflow preventor required (residential & commercial) through by law Inspect homes/commercial properties in area, install backflow preventor. Isolate area: Flush the system and sample as appropriate. Notify MOH and MOE Spill Action Centre. If necessary, communicate issuance of boil water advisory after consultation with MOH. See Contingency Plans (Backflow Failure and AWQI) Section 5 of Operations/Management Manual 1 2 3 6 No Below risk threshold for CCP D i s t r i b u t i o n Biofilms Adverse Water Visual inspection of pipe breaks, reduced flow in pipes, inability to maintain chlorine residual Flushing and swabbing. Replacement of old watermains based on material, age, observations. Mapping See Contingency Plans (Biofilm Taste/Colour/Odour/Other Customer Complaints or Adverse Water and AWQI) Section 5 of Operations/Management Manual 2 2 1 5 No Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 1 9 5 o f 2 6 6 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 27 PROCEDURE C PERSONNEL COVERAGE 24/7 REGULAR HOURS AFTER HOURS Call 519-866-5521 or 519-874-4761 Office Staff Call 519-866-5521 Follow Prompts Operations Manager receives assesses provides direction Spectrum Communications pages ORO bumps numbers until answered Staff Makes necessary repairs ORO contacts On-Call Operator. ORO directs staff as required Staff makes necessary repairs Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 196 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 28 PROCEDURE D WATER SUPPLY EMERGENCY RESPONSE PLAN AIM: The aim of this plan is to: Provide a guideline to assist the Municipality in responding to water supply emergency affecting residents, community or infrastructure within the Municipality of Bayham. Define the roles and responsibilities of municipal staff and departments, and supporting agencies during a water supply emergency. AUTHORITY AND CUSTODIAN: This plan is published as an Annex to the Corporation of the Municipality of Bayham Emergency Response Plan as established under By-law 2006-113, and the Emergency Management and Civil Protection Act, RSO 1990. The Custodian of this plan shall be the Corporation of the Municipality of Bayham Community Emergency Management Coordinator and Community Emergency Management Program Committee, who are responsible for annual review, revisions and testing of the plan. WATER SUPPLY EMERGENCY DEFINITION: A water supply emergency is defined as a situation wherein the lives or property of the Municipality of Bayham and residents of the municipality are threatened by the effects of a water supply emergency from: Contamination of the treated water supply A major or prolonged loss of water supply (24 hours or greater) NOTIFICATION AND IMPLEMENTATION: This plan may be implemented in whole or in part, as required, by the Municipality of Bayham Head of Council Chief Administrative Officer (CAO) Water/Wastewater Operations Manager Community Emergency Management Coordinator (CEMC), or Municipality of Bayham Community Control Group with or without the declaration of an emergency by the Head of Council. This plan may be activated through the notification of the Head of Council, CAO or CEMC. Upon implementation, all participating departments and agencies will respond in accordance with the guidelines described within this plan. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 197 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 29 AGENCY/INDIVIDUAL ROLES & RESPONSIBILITIES: Elgin St. Thomas Health Unit Issuing a Seek Alternative Source Water Advisory or Boil Water Advisory Request the activation of the Emergency Operation Centre(s) in the event of an emergency resulting from a major or prolonged water supply event. Act as lead agency to coordinate the County s response during a prolonged water supply emergency. Contact known schools and day care facilities who may be at high risk of severe health impacts due to water supply loss or contamination. Print and distribute materials on the Seek Alternative Source Water Advisory or Boil Water Advisory. Provide 24/7 on call service to respond to public inquiries regarding water related issues and refer concerned citizens calls, as appropriate. Make necessary logistical arrangements for news conferences, as required. Water/Wastewater Department, Municipality of Bayham Determine the source of the water supply emergency. Immediate and ongoing consultation with the Ministry of Environment and Medical Officer of Health and will advise CEMC. Coordinate the delivery of potable water where vulnerable people are likely to gather, if required. Coordinate the delivery of potable water to designated pick-up centers, as required. Once water supply is restored, flushing of the system and the collection of samples for lab analysis until the Seek Alternative Source Water Advisory or Boil Water Advisory is lifted. Fire Department Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affects firefighters performing duties. Arrange alternate supply sources for fire protection in areas normally protected by municipal hydrants. Emergency Management Ontario (if necessary) Provide advice, assistance, and liaison with the EOC Canadian Red Cross (if necessary) Provide shelter management in times of declared disaster. Train on recognition of potential illness, first aid and personal disaster assistance training for staff and volunteers of community agencies who serve vulnerable clients. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 198 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 30 Human Resources Manager (As Designated) Register and coordinate volunteer assistance Emergency Information Officer Coordinate communications with County/Elgin St. Thomas Health Unit of all press releases and information fact sheets issued. Coordinate local public inquiry messaging for staff. Develop public education strategies for vulnerable populations within the Municipality. Ontario Works Liaison with Red Cross for co-ordination of evacuation and emergency shelters . Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 199 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 31 NOTIFICATION GUIDELINE: Elgin St. Thomas Public Health The Medical Officer of Health (or designate) activates a Seek Alternative Source Water Advisory or Boil Water Advisory and provides relevant fact sheets by fax or email to the regional media if an extended alert is anticipated. Municipality of Bayham The Medical Officer of Health notifies the Mayor or CAO when a Seek Alternative Source Water Advisory or Boil Water Advisory. The Municipality is responsible for internal notification of its staff and for the notification of their external partnering services. The Mayor, CAO and CEMC will consult with each other to determine if the Municipality of Bayham Community Control Group (CCG) will assemble to discuss the impacts of the issued Water Supply Emergency Alert. If the CCG is to be assembled CCG members shall be notified in accordance with the Municipality of Bayham Emergency Response Plan Notification Protocol. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 200 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 32 RESPONSE GUIDELINE: When a major or prolonged water supply emergency event is declared by the Warden of Elgin County and/or the Mayor of any municipality in Elgin County, the lead will be the Emergency Community Control Group at Elgin County. The Elgin County Community Control Group will provide direction to municipalities involved in the emergency in accordance with the mandate of the Elgin County CCG. The following guideline shall be followed when water supply conditions pose a threat to municipal infrastructure, property and/or residents. The Municipality of Bayham CCG will assemble upon request from the Elgin County CCG. The Municipality of Bayham Emergency Operation Center will be activated upon receiving a request from the Elgin County CCG for assistance or deployment of municipal resources. Upon activation of the EOC, the CCG will determine the most appropriate method of providing emergency response resources to facilitate effective response pertaining to the request of the Elgin County CCG. In the event the Elgin County CCG requests assistance from the Municipality of Bayham and the Bayham EOC is activated, the roles and responsibilities of municipal departments/representatives will include the following in addition to roles and responsibilities outlined in the Bayham ERP: Emergency Information Officer Develop and issue emergency evacuation information Coordinate communications with County of all press releases and information fact sheets issued. Coordinate local public inquiry messaging for staff. Develop public education strategies for vulnerable populations within the Municipality. Water/Wastewater Department Immediate and ongoing consultation with the Ministry of Environment and Medical Officer of Health and will advise CEMC. Coordinate the delivery of potable water where vulnerable people are likely to gather, if required. Coordinate the delivery of potable water to designated centers, as required. Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affect water/wastewater employees working outside and performing duties Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 201 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 33 Fire Department Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affects firefighters performing duties. Arrange alternate supply sources for fire protection in areas normally protected by municipal hydrants. Roads Department Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affects road employees working outside and performing duties. Deputy Clerk Set up of EOC Coordinate connection of EOC communications (e.g. phones, fax, email, etc.) Coordinate set up of public inquiry avenues (e.g. website update, phone inquiry messaging) Administrative Support Staff Registering members of public attending a water pick-up center(s) Staffing public inquiry phone lines Updating municipal website information and municipal sign Monitoring of water pick-up center supplies Clerk Register and coordinate volunteer assistance Coordinating volunteers and or municipal employees to staff (supervise) water pick-up center(s) RESOURCES Water Canadian Kool Water 53104 Vienna Line, Port Burwell, ON Ph. 519-765-4970 Roses Sandytown Variety 9292 Plank Road, Straffordville, ON 519-866-5800 Mudford Family Food Town 54362 Heritage Line, Straffordville, ON 519-866-5505 Beattie Bulk Water Supply Mark Dreighie - 519 688-5076 GFS Bulk Water Services Greg 519 633-1391 Water Pick-Up Facilities Municipal Council Chambers, 9344 Plank Road, Straffordville, ON Bayham Community Centre, 54164 Heritage Line, Straffordville, ON Vienna Community Centre, 26 Fulton Street, Vienna, ON Straffordville Fire Station, 55264 Third Street, Straffordville, ON Port Burwell Fire Station, 55451 Nova Scotia Line, Port Burwell, ON Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 202 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 34 TRAINING AND SUPPLIES Each participating agency is responsible for defining and providing the training required by its own staff in performing its emergency roles at its own cost. All costs and/or damages resulting from a water supply emergency will be forwarded to the Treasurer of the Municipality of Bayham for consideration and resolution. RECOVERY Recovery procedures will be implemented in accordance with the Municipality of Bayham Recovery Plan. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 203 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 35 PROCEDURE E INTERNAL AUDIT Internal audits will be conducted to ensure that the QMS conforms to the requirements of the Municipality of Bayham and of the DWQMS. These requirements include ensuring that the QMS has been effectively implemented and properly maintained. The Municipality of Bayham may, from time-to-time, request that trained auditors from a neighbouring municipality conduct internal audits. In turn, the Municipality of Bayham may provide the same service to other municipalities as the case arises. Audits Conducted by Bayham Auditors All internal auditors must have successfully completed a recognized 14 hour Internal Auditor workshop Internal Audit Schedule Each element of the Standard is audited at least once during the fiscal year. Audit Planning The auditor shall review all related QMS documentation and obtain the current version of the DWQMS checklist prior to the audit, which will include results from the previous internal and external audits. Conducting the Audit The auditor shall observe activities, review records and interview personnel as necessary to ensure that the status of the audited element of the QMS has been effectively covered. Reporting the Results The auditor shall submit a completed checklist and report to the QMS Representative. The report shall include any requirement for corrective actions. Corrective actions shall be communicated to the responsible individual and included as part of Management Review input. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 204 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 36 Audits Conducted by Another Municipality Auditors Outside auditors must provide proof of competency prior to conducting an audit. Current version of the DWQMS checklist must be used during the audit. Audit Schedule Audits are to be conducted per the Municipality of Bayham schedule. Planning and Conducting the Audit and Reporting the Results Audits may be planned and conducted per the procedures of the auditing Municipality. Prior approval by the Water/Wastewater Operations Manager. Audit results may be reported per the procedures of the auditing municipality as long as the results are documented. Requirements for corrective action must be indicated. Previous internal and external audits to be reviewed prior to the commencement of a new audit. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 205 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 37 PROCEDURE F MANAGEMENT REVIEW This procedure defines the Management Review process to ensure the continuing suitability, adequacy and effectiveness of the QMS. Review Frequency Management Reviews shall be conducted on an annual basis. Review Participants The QMS Representative convenes the management review. Attendees shall include the QMS Representative and the Chief Administrating Office (Top Management). Review Input The QMS Representative shall provide information and data concerning the following categories, for the review: Incidents of regulatory non-compliance Incidents of adverse drinking water tests Deviations from critical control point limits and response actions Efficacy of the risk assessment process Results of internal and 3rd party audits Results of relevant emergency response testing Operational performance and water quality trends including raw water supply Follow-up on actions items from previous management reviews Status of action items (if any) identified between reviews Changes in resource requirements, infrastructure, process, personnel, Drinking Water Quality Management Standard or regulations that could affect the QMS Resources needed to maintain the Quality Management System Operational plan currency, content and updates Consumer feedback, and Staff suggestions Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 206 of 266 Municipality of Bayham Bayham Water Distribution System Operational Plan Revision 1.9 13-Mar-14 38 Review Process The Management Review shall be a planned event. An appropriate time shall be set aside by the participants to ensure a thorough review of the QMS is conducted. Each input category shall be reviewed in order to identify if, where and when improvements to the QMS and its procedures are required. The QMS Representative shall make note of any changes or action items required during the course of the review. Review Output A list of changes required to be made to procedures or other QMS based documentation and processes and/or amendments must be made prior to the next annual internal audit. Complete a list of action items if applicable. Action items shall identify the individual responsible. A list of recommendation(s) for any human or financial resources may be required to maintain and improve the QMS. The QMS Representative shall maintain minutes of management review. These minutes shall include the date and time of the review activity and the name of participants. The QMS Representative shall review findings to the owner by March 31 of each year. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 207 of 266 This document was created with Win2PDF available at http://www.daneprairie.com. The unregistered version of Win2PDF is for evaluation or non-commercial use only. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 208 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 MUNICIPALITY OF BAYHAM Richmond Community Water Supply System Quality Management System Operational Plan PREPARED BY: MUNICIPALITY OF BAYHAM QUALITY MANAGEMENT SYSTEM TEAM Revision 1.1 May 30, 2014 Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 209 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 MUNICIPALITY OF BAYHAM QUALITY MANAGEMENT SYSTEM OPERATIONAL PLAN Table of Contents 1. Quality Management System Pg. 2 2. QMS Policy Pg. 2 3. Commitment and Endorsement Pg. 2 4. QMS Representative Pg. 3 5. Document and Records Control Pg. 3 6. Drinking Water System Pg. 4 7. Risk Assessment Pg. 4 8. Risk Assessment Outcomes Pg. 4 9. Operational Structure, Roles, Responsibilities and Authorities Pg. 4 10. Competencies Pg. 5 11. Personnel Coverage 24/7 Pg. 6 12. Communication Pg. 6 13. Essential Suppliers and Services Pg. 7 14. Review and Provision of Infrastructure Pg. 8 15. Infrastructure Maintenance, Rehabilitation and Renewal Pg. 8 16. Sampling, Testing and Monitoring Pg. 8 17. Measurement and Recording Pg. 9 18 Emergency Management Pg. 9 19. Internal Audit Pg. 10 20. Management Review Pg. 10 21. Continual Improvement Pg. 10 APPENDIX A - Council and Top Management Endorsement Pg. 11 APPENDIX B - Organizational Structure Pg. 12 APPENDIX C - Process Flow Chart Pg. 13 APPENDIX D - Operational Structure Pg. 14 APPENDIX E - Operational Responsibilities and Authorities Pg. 15 Procedure A - Document and Record Control Pg. 17 Procedure B - Risk Assessment and Outcomes Pg. 19 Procedure C - Personnel Coverage 24/7 Pg. 30 Procedure D - Water Supply Emergency Plan Pg. 31 Procedure E - Internal Audit Pg. 38 Procedure F - Management Review Pg. 40 Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 210 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 2 1. QUALITY MANAGEMENT SYSTEM This document will be the Quality Management System Operational Plan for the Richmond Community Water Supply System (DWS # 260074854). The Municipality of Bayham is the owner and operating authority of the said system. The Quality Management System for Richmond covers the wells, treatment and distribution of potable drinking water to consumers within the village of Richmond. 2. QUALITY MANAGEMENT SYSTEM POLICY The Municipality of Bayham and the Richmond Community Water Supply System is committed to comply with applicable regulations set forth by the Safe Drinking Water Act (SWDA) 2002 Ontario Regulation 170/03 Drinking Water Systems Regulation and Ontario Regulation 169/03 Ontario Drinking Water Quality Standards and other requirements. The Municipality of Bayham will supply clean safe drinking water to meet consumer requirements and is committed to the maintenance and continual improvement of the Quality Management System. (March 2009) This Quality Policy is applicable to all water department employees and is displayed in public areas of the municipal administrative offices located at 9344 Plank Road, Straffordville, the Port Burwell Wastewater Treatment plant at 1 Chatham Street, Port Burwell, the Richmond Pumphouse at 9190 Richmond Road, Richmond and on the municipal website (www.bayham.on.ca Departments >> Environmental Services >> Richmond Community Water System >> Quality Management System Policy). 3. COMMITMENT AND ENDORSEMENT The owner (Mayor and Council) has passed a motion to endorse the operational plan of the DWQMS and the plan be reviewed annually with revisions made as necessary to maintain and continually improve the quality management system. Upon major changes to the system, change in top management and/or council, the operational plan requires re-endorsement by the Owner and Top Management. See Appendix A (pg. 11) Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 211 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 3 4. QUALITY MANAGEMENT SYSTEM REPRESENTATIVE The Water/Wastewater Operations Manager will be the QMS representative or in his absence, a Certified Operator. The QMS representative will develop, implement, maintain and report the effectiveness, including the need for improvement of the QMS to the owner and ensure that the current versions of the documents required by the QMS are in use at all times. The representative will promote the QMS throughout the water department and see that personnel are aware of all current legislation and regulatory requirements that are relevant to the operation. 5. DOCUMENT AND RECORDS CONTROL All records required by the Ministry of the Environment O Reg. 128/04 and O. Reg. 170/03 to demonstrate compliance and or conformance shall be maintained per the regulations. In summary, the following documents and records are retained; 2 years - Operational and Maintenance Checks Records, Microbiological Sampling and Testing Results and Corrective Action Reports For Microbiological (AWQI) 5 years Logbooks 6 years THM, Nitrate/Nitrite and Lead Parameter Sample Results and Annual Summary Reports 15 years Sodium, Fluoride, Inorganic, Organic and Radiological Parameter Sample Results, Corrective Action Reports For Chemical, Radiological, Pesticides and Sodium (AWQI) and Engineering Reports if applicable The operational plans that were the subject of an audit, as required by Section 4.0.1 of the Director s Directions Minimum Requirements for Operational Plans (July 2007), will be retained for 10 years. All documents and records received is reviewed, acted upon if needed, filed in labeled folders in a filing cabinet or placed in a binder and retained for five years at the water department office. After 5 years, all documents and records will be archived at the wastewater treatment plant. The municipality complies with Provincial Records Management. See Procedure A (pg. 17) Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 212 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 4 6. DRINKING WATER SYSTEM The Municipality of Bayham is the owner and operating authority of the Richmond Community Water Supply System (DWS # 260074854). As shown on the organizational structure, the Mayor and Council are the head of the Municipality and this responsibility is delegated to the staff. See Appendix B (pg. 12) for the organizational structure. The Richmond Community Water Supply System supplies, treats and distributes potable drinking water to the village of Richmond. A system description can be found in the Richmond Community Water Supply System Operations/Management Manual Section 1 Subsection 5 Overview of the Richmond Community Water Treatment Plant System. Process Diagram and Distribution Map can be found in the Richmond Community Water Supply System Operations/Management Manual Section 3 Process Diagram and Distribution Map. All customers within the Richmond Community Water Supply System pay a rate which is determined on an annual basis. See Appendix C (pg. 13) 7. & 8. RISK ASSESSMENT AND OUTCOMES See Procedure B (pg. 19) 9. OPERATIONAL STRUCTURE, ROLES, RESPONSIBLITIES AND AUTHORITIES The Water/Wastewater Operations Manager shall keep the operational structure, organizational structure, respective roles, responsibilities and authorities current, and shall communicate this information to the owner and personnel. See Appendix B (pg. 12) See Appendix D (pg. 14) See Appendix E (pg. 15) Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 213 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 5 10. COMPETENCIES The following table illustrates the competencies required by personnel whose duties directly affect water quality Function Required Competencies Desired Competencies Water/Wastewater Operations Manager Minimum Class I Distribution and Supply Subsystem certification Minimum 10 years Class I operation Development of all capital and regular plans WHMIS First Aid (including CPR) Leadership Training Confined Space Training Operators Operator in Training to Limited Surface Water Subsystem certification Internal auditor training WHMIS Confined Space Training First Aid (including CPR) The Municipality of Bayham Water Department provides for training in their annual budget process. At a minimum the training budget includes funding for legislated and required training to maintain operator certification in accordance with O. Reg. 128/04. Training and knowledge gained may take the form of on or off-site training sessions and seminars, on-the-job, distance leaning or courses of study. Where appropriate, proof of participation or proficiency will be required as proof of competency. Through internal audits, risk assessments of the operational plan, QMS changes/updates through staff meetings (communications), annual training (On- The-Job and/or Director Approved), personnel are aware of the relevance of their duties and how they affect safe drinking water quality. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 214 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 6 11. PERSONNEL COVERAGE The water department is staffed (two operators) from Monday to Friday 8:00 AM to 4:30 PM five days per week. The Water/Wastewater Operations Manager is the primary overall responsible operator (ORO) and the back-up ORO is tracked through the water system logbook and timesheets. The Richmond Community Water Supply System operation is ultimately controlled based upon the demand in the village via pressure discharge measurements. The Municipality s SCADA system indicates to the WTP s PLC when treated water is required to be pumped into the distribution system. A series of treatment and process alarms in the alarms system on the SCADA system as described in the Richmond Community Water Supply System Operations/Management Manual Section 1 Subsection 8 Unit Operations and Section 4 Design Brief and Control Narrative send out alarms to an on-call operator via alarm dialer. The alarm dialer bumps numbers until either the manager or one of the operators is contacted. The 24/7 personnel coverage procedure (general public alarms) shows how after hours emergencies are handled. Spectrum Communications bumps numbers until either the manager or one of the operators is contacted. See Procedure C (pg. 29) An on-call operator is assigned by the Water/Wastewater Operations Manager on a weekly basis to respond to after-hour and weekend emergencies. When on-call the operator is required to remain within one hour driving time of the municipal water system. 12. COMMUNICATION The QMS representative shall ensure the owner (Mayor and Council) is provided with a current copy of the Operational Plan. The QMS representative shall keep the owner informed of any changes to the QMS, the adequacy of infrastructure requirements, the outcome of management reviews and other issues related to the QMS on an annual basis. Personnel will be informed of the QMS and of any changes or updates through staff meetings with the QMS representative. A current version of the Operational Plan is available for review by staff at the water department office and at the municipal office. Essential suppliers shall receive information regarding the QMS from the purchaser if and when necessary. Consumers may be informed of the QMS and any significant changes by newsletters and flyers or handouts. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 215 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 7 The QMS policy will be posted at the water department office and at the municipal office. It can be also viewed on the municipal website. 13. ESSSENTIAL SUPPLIERS AND SERVICES Where applicable, supplies must meet or be equal to AWWA specifications. Supplies are verified against the order requisition when received. Laboratory analysis services provided require accreditation through CALA (Canadian Association For Laboratory Accreditation Inc.). Accreditation certificate copies and a list of licensed laboratories available from the Ministry of the Environment can be found in the Richmond Community Water Supply System Operations/Management Manual Section 7 Sampling Practices and Lab Accreditation. Verification/Calibration of measurement and recording equipment (ie. portable chlorine analyzers) services provided, a copy of the Statement of Qualifications/Accreditations is located in the Richmond Community Water Supply System Operations/Management Manual Section 15 Calibration Reports. A list of suppliers and contractors has been developed and can be found in the Richmond Community Water Supply System Operations/Management Manual Section 6 Contact List and Forms (Municipality of Bayham Water Department Essential Supplies, Service and Emergency Contact List) in the water department office. This list is reviewed annually by the Water/Wastewater Operations Manager to ensure that it is current and up-to-date. The Municipality of Bayham is a member of OnWARN (Ontario Water/Wastewater Agency Response Network). OnWARN is a network of utilities helping other utilities to respond to and recover from emergencies. The OnWARN contact list can be found in the Richmond Community Water System Operations/Management Manual Section 6 Contact List and Forms. Only authorized municipal employees can purchase or engage service providers as listed as set out in By-Law 20124-122 Procurement Policy. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 216 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 8 14. REVIEW AND PROVISION OF INFRASTRUCTURE The Water/Wastewater Operations Manager will communicate with the owner on an annual basis during budget deliberations, the infrastructure necessary to operate and maintain the QMS. The adequacy of the infrastructure to operate and maintain the distribution system may be assessed based on Water department staff suggestions, water quality trends and consumer complaints. The Water/Wastewater Operations Manager will communicate to the owner, during the annual budget deliberations, the infrastructure deemed necessary to operate and maintain the Richmond Community Water Supply System. 15. INFRASTRUCTURE MAINTENANCE, REHABILITATION AND RENEWAL The following routine planned maintenance is conducted on the Richmond Community Water Supply System following manufacturer s recommendation in the manufacturer s maintenance and operations manuals. All records are maintained at the water department office in the appropriate binders using the forms maintained in the back of the binder. All planned maintenance is scheduled and communicated to staff by the water/wastewater operations manager. All records are retained at the water department office. Watermain or other equipment replacement is conducted on an as-needed basis. Once per year, the water/wastewater operations manager prepares a summary of the infrastructure maintenance, rehabilitation and renewal programs and specifically reviews any unplanned maintenance to determine if additional planned maintenance is required. This summary will be communicated to the top management during the yearly Management Review meeting. 16. SAMPLING, TESTING AND MONITORING All sampling, monitoring and testing is conducted at a minimum in accordance with SDWA O. Reg. 170/03. Adverse water quality incidents are responded to and reported as stated in the Operations Manual. Samples are submitted to an accredited and licensed laboratory according to the facility s sampling schedule as stated in the Richmond Community Water Supply System Operations/Management Manual Section 7 Sampling Practices and Lab Accreditation. All analytical results from laboratory reports are kept and maintained as per Document and Record Control. Sampling, testing and monitoring results are readily accessible to the owner. As a minimum, owners are provided with an annual summary of sampling, testing and monitoring results through SDWA O.Reg. 170/03 sections 11, schedule 22 and through the Management Review process. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 217 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 9 17. MEASUREMENT AND RECORDING EQUIPMENT CALIBRATION AND MAINTENANCE A contractor will perform a verification/calibration test on the portable hand held chlorine, turbidity and nitrate analyzers annually. Verification/calibration records are located in the Richmond Community Water Supply System Operations/Management Manual Section 3 Calibration Reports. . The continuous on-line chlorine, nitrate and turbidity analyzers are recommended to be checked regularly to ensure accuracy. This is accomplished through the comparison with the portable hand-held and calibrated units. The continuous on- line analyzers are calibrated following manufacturer s manuals and recommendations. A contractor will perform calibration on the raw well and treated flow meters on an annual basis. The records of calibration are maintained and kept as per Documents and Records Control. 18. EMERGENCY MANAGEMENT The contamination of the treated water supply and a major or prolonged loss of water supply are deemed to be emergency situations. The Risk Assessment chart contained in the QMS Operational Plan (PROCEDURE B pg. 19) can be referenced, for emergency procedures and contingency plans. The Municipality of Bayham has created an Emergency Response Plan as established under By-law 2006-113 The custodian of this plan shall be the Corporation of the Municipality of Bayham Community Emergency Management Coordinator and Community Emergency Management Program Committee, who are responsible for the annual review, revisions and testing of the plan. A specific water supply emergency plan (PROCEDURE D pg. 30) forms part of the said Municipal Emergency Response Plan. A list of emergency contacts and essential suppliers and services along with OnWARN (Ontario Water/Wastewater Agency Response Network) member contact list are also kept with the emergency plan. Both can also be found in the Richmond Community Water Supply System Operations/Management Manual Section 6 Contact List and Forms (Municipality of Bayham Water Department Essential Supplies, Service and Emergency Contact List) in the water department office. The QMS Representative will keep the emergency contacts and essential suppliers and services list current. The responsibilities of all affected positions within the municipality during an emergency are listed in the municipal emergency plan as is in the emergency protocol. All water department staff is required to review the emergency plans to coincide with the risk assessment every 3 years. Desktop simulations will be planned and Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 218 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 10 documented to keep all water personnel up to date on the emergency procedures. 19. INTERNAL AUDIT See PROCEDURE E (pg. 37) 20. MANAGEMENT REVIEW A management review will be completed annually with the QMS Representative and the Chief Administrating Officer (Top Management) evaluating the adequacy and effectiveness of the QMS. See PROCEDURE F (pg. 39) 21. CONTINUAL IMPROVEMENT The Municipality of Bayham shall strive to continually improve the effectiveness of its Quality Management System through the use of corrective actions from the annual audits and management review. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 219 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 11 APPENDIX A COUNCIL ENDORSEMENT Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 220 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 12 APPENDIX B ORGANIZATIONAL STRUCTURE MAYOR AND COUNCIL (OWNER) CHIEF ADMINISTRATING OFFICER (TOP MANAGEMENT) WATER/WASTEWATER OPERATIONS MANAGER (QMS REPRESENTATIVE) Receives return call assess and provides direction ACCOUNTING CLERK CERTIFIED OPERATORS Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 221 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 13 APPENDIX C PROCESS FLOW CHART Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 222 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 14 APPENDIX D OPERATIONAL STRUCTURE Water/Wastewater Operations Manager - Overall total responsibility and reports to owners - Directs all general operations (QMS REPRESENTATIVE) Accounting Clerk - Communicates with all water works staff - Communication during emergency - Respond to and document public complaints Certified Operators - Communicate and work with public works staff - Oversee contractors and work - Communication during emergency Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 223 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 15 APPENDIX E OPERATIONAL RESPONSIBILITES AND AUTHORITIES Mayor/Council (Owner) Responsibilities Authorities - Complete oversight of the entire treatment and distribution system and the QMS - Ultimate responsibility for the provision of safe drinking water - Ensure compliance with applicable legislation and regulations - Financial, administrative authority related to the treatment and distribution of safe drinking water Chief Administrating Officer (Top Management) Responsibilities Authorities - Complete oversight of the entire treatment and distribution system - Endorse and lead the development and implementation and maintenance of the QMS - Provide and/or obtain resources for the QMS and necessary infrastructure and resources to operate and maintain the drinking water system safely and effectively - Ensure the system is operated in accordance with all applicable legislation and regulations - Lead for Management Reviews - Communication with Mayor and Council about QMS and the water distribution system - Communications lead during emergencies - Financial, administrative and technical authority related to the treatment and distribution of safe drinking water Water/Wastewater Operations Manager Responsibilities Authorities - Complete oversight of the entire treatment and distribution system - Overall Responsible Operator - Quality Management System representative - Provide and/or obtain resources for the QMS and necessary infrastructure and resources to operate and maintain the drinking water system safely and effectively - Ensure the system is operated in accordance with all applicable legislation and regulations - Lead for management reviews - Communication with mayor and council about the QMS and the water distribution system - Preparation of budget and planning materials - Recommendation of system improvements - Develops procedures and processes for assuring water quality - Emergency response planning, training - Financial, administrative and technical authority related to the treatment and distribution safe drinking water to the Municipality of Bayham - Staffing-within the guidelines of the Municipality and any in-force collective agreements - Activity/program scheduling within the department - Oversee adverse water quality incidences and responses - Identify and oversee staff training needs - Make changes to the QMS - Delegate ORO to certified operator in absence Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 224 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 16 Accounting Clerk Responsibilities Authorities - Communication/liaison with Water/Wastewater Operations Manager, operators - Communication of water shut-offs to operations manager or operators due to non-payment of account - Respond to and document public complaints - Prepare reports as required by regulations and circulate to management and council - Generate bi-month water billings - Communication during emergency - Treasurer backup in the absence of accounting clerk - Recommend changes to the QMS - Update and document changes to QMS as required Operators Responsibilities Authorities - Chlorine residual testing - Weekly pump-house checks (3 times per week) - Reviewing and sign-off of daily summary sheets - Weekly sample collection of water system - Regular maintenance - Report any incidents of non-compliance - Respond to repairs directed from manager and accounting clerk - Water shut-offs as directed by accounting clerk - Monitor process and equipment - Respond to public complaints as relayed from superintendent, or accounting clerk - Recommend changes to the QMS Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 225 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 17 PROCEDURE A DOCUMENT AND RECORD CONTROL QMS Document Control This procedure is applicable to the following QMS documents: Operational Plan Procedures Audit Checklists Forms Equipment Manuals As Built Drawings Creating New or Updating Existing Documents The need for document changes or for new documents or procedures may be identified through audits or management reviews. The Water/Wastewater Operations Manager will delegate the task of creating the new document Any employee of the Water Department may request a change to an existing QMS. The request must be made in writing, dated and submitted to the Water/Wastewater Operations Manager. The request must include the following information: 1. Reason for new or changed document - must belong in one or more of these categories: Required by the DWQMS Enhances process control Reduces risk Supports regulatory requirements May improve operational efficiency 2. Outline of document change or new document content Narrative format is acceptable The requester shall develop the new/changed document and submit it to the Water/Wastewater Operations Manager for approval. Document changes or the need for new documents or procedures may be identified through audits or management reviews. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 226 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 18 Electronic versions of the new/changed documents will be created by the Office Assistant and approved by the Water/Wastewater Operations Manager. Approving Documents All QMS related documents shall be approved by the Water/Wastewater Operations Manager. The Water/Wastewater Operations Manager shall be responsible for ensuring that copies of the new or changed document show the revision number and date modified and are distributed. Obsolete documents (due to changes) shall be collected and destroyed. Reviewing Documents The Operational Plan and procedures shall be reviewed annually for applicability and relevance. Document Identification, Storage, Availability and Control Documents are identified in the Master Document List by the title and revision number/date of the document. Hard copy of the Master Documents will be kept at the water department office in a file cabinet. Electronic copy of the Master Documents will be kept on the laptop computer at the water department. Backup copy of the electronic file of the Master Documents will be saved on the master server at the municipal office. All procedures, instructions, forms and checklists are retained in the QMS binders at the water department office. Original sets of equipment manuals and specifications are kept at the water department office. As appropriate, copies are kept at the pumping station. Logbook specific to the pumping station is kept at the pumping station. Logbook specific to distribution system is kept at the water department office. QMS Record Control This procedure is applicable to all records that demonstrate conformance to DWQMS requirements. Ontario Regulations 170/03 and 128/04 cover all records that demonstrate compliance. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 227 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 19 Manual Records The record title shall be clearly visible and legible Manual records shall be legible. Pencil or any other erasable marker shall not be used to record process or product information or data. QMS records shall be filed by type by date QMS related water distribution records will be available at the water department office. QMS records shall be stored in such a manner as to prevent deterioration. All manual records shall show the name or initials of the recorder and the date (and time if appropriate) the record was generated. PROCEDURE B RISK ASSESSMENT AND OUTCOMES The QMS team consists of the Water/Wastewater Operations Manager, certified operators and the accounting clerk. The QMS team will identify the potential hazards and hazardous events, which could affect the water system, the control measures to address the hazards, identify the Critical Control Points (if applicable) and control limits, and associated methods of monitoring critical limits and responding to deviations. Equipment reliability, accuracy, and redundancy are all reviewed on an annual basis as stated in Element 17 (pg. 9). Hazardous events and hazards were assessed on the basis of likelihood, severity and detectability. The assessment criteria are summarized in the following tables and values were combined to give an overall level of risk as shown. Every year the Water/Wastewater Operations Manager will review the risk assessment and ensure that the information and assumptions remain current and valid. Every 3 years the Water/Wastewater Operations Manager will assemble a team to conduct a new risk assessment. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 228 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 20 Description Likelihood of Hazardous Event Occurring Rating Rare May occur in exceptional circumstances, and has not occurred in past 1 Unlikely Could occur at some time, historically has occurred less than once every 5-10 years 2 Possible Has occurred or may occur once or more per year 3 Likely Has occurred or may occur on a monthly to quarterly basis 4 Very Likely One or more occurrences on a monthly or more frequent basis 5 Description Severity of Hazardous Event Occurring Rating Insignificant Insignificant impact, little public exposure, little or no health risk 1 Minor Limited public exposure, minor health risk 2 Moderate Minor public exposure, minor health risk 3 Major Large population at risk 4 Catastrophic Major impact for large population, complete failure of systems 5 Description Detectability of Hazardous Event Rating Very Detectable Easy to detect, visual 1 Moderately Detectable Increased flow rates 2 Normally Detectable Visually detectable but not on rounds or regular basis 3 Poorly Detectable Visually detectable but not inspected on a regular basis 4 Undetectable Cannot detect 5 Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 229 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 21 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? Well Casing Collapse Loss of Raw Water Alternate Well Public Advisory water ban or restriction Municipality to supply an alternate source of drinking water. See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water and AWQI) Section 5 of Operations/Management Manual 1 1 5 7 No- Below risk threshold for CCP No control Well Pump Failure Loss of Raw Water On-line monitoring with alarms (SCADA) Spare pump available on site Alternative Well Public Advisory water ban or restriction Municipality to supply an alternate source of drinking water See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water and AWQI) Section 5 of Operations/Management Manual 2 3 1 6 No-Below risk threshold for CCP R a w W a t e r /W e l l Contamination of Source Water Adverse Water Monitor and sample Municipality to supply an alternate source of drinking water See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water and AWQI) Section 5 of Operations/Management Manual 2 4 1 7 No-Below risk threshold for CCP No control S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 0 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 22 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? Wells Overdrawn Loss or reduction of raw water Alternate Well Public Advisory water ban or restriction Municipality to supply an alternate source of drinking water Routine well level check Routine sampling of well See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water and AWQI) Section 5 of Operations/Management Manual 2 3 1 6 No-Below risk threshold for CCP Chemical feed pump failure Loss of disinfection Low chlorine residual Inadequate inactivation of pathogens Potential for AWQI On-line monitoring with alarms (SCADA) Back-up chemical feed pumps with auto switchover (redundancy) In-house residual testing and dosage calculation (CT) Schedule maintenance activities See Contingency Plans (Chemical Feed Pump Failure, Low Chlorine Residual and AWQI) Section 5 of Operations/Management Manual P r i m a r y D i s i n f e c t i o n Analyzer Failure Unknown chlorine residual levels Potential for AWQI On-line monitoring with alarms (SCADA) In-house residual testing and dosage calculation (CT) Schedule maintenance activities See Contingency Plans (Chlorine Analyzer Failure, Low Chlorine Residual and AWQI) Section 5 of Operations/Management Manual Yes Mandatory CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 1 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 23 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? Low Supply of Sodium Hypochlorite Inadequate disinfection Potential for AWQI On-line monitoring with alarms (SCADA) In-house residual testing and dosage calculation (CT) Chemical availability See Contingency Plans ( Low Chlorine Residual and AWQI) Section 5 of Operations/Management Manual Low Level Inadequate CT for primary disinfection Inadequate treated water supply Low level alarms on-line monitoring (SCADA) Schedule maintenance activities Public Advisory water ban or restriction See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water and AWQI) Section 5 of Operations/Management Manual S t o r a g e (H o l d i n g ) T a n k s Level Indicator Failure (Milltronics) Inadequate CT for primary disinfection Inadequate treated water supply On-line monitoring with alarms (SCADA) Schedule maintenance activities Public Advisory water ban or restriction See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water and AWQI) Section 5 of Operations/Management Manual Yes Mandatory CCP H i g h L i f t P u m p s High lift pump failures Loss of treated water supply Loss of pressure Redundancy (3 HL pumps) On-line monitoring with alarms (SCADA) Schedule maintenance activities Operational control See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water, Loss of Pressure) Section 5 of Operations/Management Manual 3 3 1 7 No- Below risk threshold for CCP No control S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 2 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 24 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? Power Loss Loss of treated water supply Loss of pressure On-line monitoring with alarms (SCADA) Schedule maintenance Activities Operational checks See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water, Power Failure and Loss of Pressure) Section 5 of Operations/Management Manual 4 2 1 7 No- Below risk threshold for CCP No control W a t e r T r e a t m e n t S y s t e m Vandalism/Terro rism Contamination of the water supply Damage to critical equipment Locked (well site and pumphouse) On-line intrusion monitoring with alarms (SCADA) Regular visits by personnel Call police and contact MOH and MOE Spill Action Centre, if necessary See Contingency Plans (Vandalism/Terrorism) Section 5 of Operations/Management Manual 1 2 3 6 No- Below risk threshold for CCP No control U V U n i t s UV unit failure Loss of treated water supply Loss of pressure Inadequate disinfection Potential for AWQI Redundancy (4 UV Units) Operational control (automatic and manual valves) On-line monitoring with alarms (SCADA) Schedule maintenance activities See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water, Loss of Pressure and AWQI) Section 5 of Operations/Management Manual Yes Mandatory CCP T u r b i d i t y A n a l y z e r s Turbidity analyzer failure Loss of treated water supply Loss of pressure Potential for AWQI Redundancy (2 filter trains and turbidity analyzers) Operational control On-line monitoring with alarms (SCADA) Schedule maintenance activities See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water, Loss of Pressure and AWQI) Section 5 of Operations/Management Manual Yes Mandatory CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 3 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 25 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? PLC Failure Loss of treated water supply Loss of pressure Potential for AWQI On-line monitoring with alarms (SCADA) Manual override of the operation of wells (Milltronics) High lift pumps operation on local control panel Chlorine chemical feed pumps operation through PID Controller Daily operator checks See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water, Monitoring Equipment Failure, Loss of Pressure and AWQI) Section 5 of Operations/Management Manual 2 2 1 5 M o n i t o r i n g E q u i p m e n t SCADA Failure Loss of system monitoring and/or data loss Loss of treated water supply Loss of pressure Potential for AWQI On-line monitoring with alarms (SCADA) Manual override of the operation of wells (Milltronics) High lift pumps operation on local control panel Chlorine chemical feed pumps operation through PID Controller Daily operator checks See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water, Monitoring Equipment Failure, Loss of Pressure and AWQI) Section 5 of Operations/Management Manual 2 2 1 5 No-Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 4 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 26 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? Alarm Dialer Failure Loss of call-out to operator of potential alarms Loss of treated water supply Loss of pressure Potential for AWQI On-line monitoring with alarms (SCADA) Manual override of the operation of wells (Milltronics) High lift pumps operation on local control panel Chlorine chemical feed pumps operation through PID Controller Daily operator checks See Contingency Plans (Contamination of Source Water and/or Unable to Supply Water, Monitoring Equipment Failure, Loss of Pressure and AWQI) Section 5 of Operations/Management Manual 2 2 1 5 Chemical feed pump failure Loss of disinfection Low chlorine residual Inadequate inactivation of pathogens Potential for AWQI On-line monitoring with alarms (SCADA) Back-up chemical feed pumps with auto switchover (redundancy) In-house residual testing Schedule maintenance activities See Contingency Plans (Chemical Feed Pump Failure, Low Chlorine Residual and AWQI) Section 5 of Operations/Management Manual S e c o n d a r y D i s i n f e c t i o n Analyzer Failure Unknown chlorine residual levels Potential for AWQI On-line monitoring with alarms (SCADA) In-house residual testing Schedule maintenance activities See Contingency Plans (Chlorine Analyzer Failure, Low Chlorine Residual and AWQI) Section 5 of Operations/Management Manual Yes Mandatory CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 5 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 27 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? Low Supply of Sodium Hypochlorite Inadequate disinfection Potential for AWQI On-line monitoring with alarms (SCADA) In-house residual testing Chemical availability See Contingency Plans (AWQI) Section 5 of Operations/Management Manual Watermain Break within distribution system causing low pressure/no water Adverse Water Low pressure / back-siphoning Customer complaints; Low pressure or high flows, visual if at ground On-line indication/monitoring of flows from SCADA May not be aware of break. Follow procedures for disinfection of watermains using AWWA Standard C651-05 Mapping Repair; watermain disinfection procedures per Operations Manual, training. Repair parts ect. Stocked. If necessary issue boil water advisory after consultation with MOH. See Contingency Plans (Main Break, Low Pressure and AWQI) Section 5 of Operations/Management Manual 3 2 2 7 No-Below risk threshold for CCP D i s t r i b u t i o n Loss of chlorine residual in distribution system Adverse Water Daily residual testing at far end of system, weekly microbiological sampling at locations in town, values are tracked & trended on data spreadsheet Flush the system and resample. Corrective actions required by O. Reg. 170/03. See Contingency Plans (Low Cl2 Residual and AWQI) Section 5 of Operations/Management Manual 1 4 1 6 No-Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 6 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 28 Table 1: Risk Assessment Table for the Richmond Community Water Supply System Activity or Process Step Description of Hazard Potential Result of Hazard Available Monitoring & Control Measures Emergency Procedure or Contingency Plans L i k e l i h o o d S e v e r i t y D e t e c t a b i l i t y T o t a l (H i g h R i s k C C P T h r e s h o l d >7 ) CCP? Commissioning of new watermain/servic e installation Adverse Water Follow procedures for disinfection of new watermains using AWWA Standard C605-05. Check chlorine residuals and conduct microbiological testing. Follow corrective action per O.Reg. 170/03. If necessary, communicate issuance of boil water advisory after consultation with MOH. See Contingency Plans (Contamination of Commissioning of New Watermain/Service Installation and AWQI) Section 5 of Operations/Management Manual 1 2 1 4 No-Below risk threshold for CCP Backflow from private plumbing (Cross connection) Contamination Design standards during upgrades Isolate area: Flush the system and sample as appropriate. Notify MOH and MOE Spill Action Centre. If necessary, communicate issuance of boil water advisory after consultation with MOH. See Contingency Plans (Backflow Failure and AWQI) Section 5 of Operations/Management Manual 1 2 3 6 No-Below risk threshold for CCP Biofilms Adverse Water Visual inspection of pipe breaks, reduced flow in pipes, inability to maintain chlorine residual Flushing and swabbing. Replacement of old watermains based on material, age, observations. Mapping See Contingency Plans (Biofilm Taste/Colour/Odour/Other Customer Complaints or Adverse Water and AWQI) Section 5 of Operations/Management Manual 2 2 1 5 No-Below risk threshold for CCP S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 7 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 29 Table 2: Indentified Critical Control Points (CCPs) Identified Critical Control Points of the Richmond Community Water Supply System CCP Critical Control Limits Monitoring Procedures Response, Reporting and Recording Procedures Primary Disinfection Free Chlorine Residual Alarms Pre Alarms Low set point = 0.85 mg/L High set point = 3.00 mg/L SCADA (continuous on-line analyzers) Weekly operator checks via plant data tracker trend, review and sign-off as per O. Reg. 170/03 Operator on-site checks including CT caclculations if required Refer to: - Chemical Feed Pump Failure Contingency Plan - Low Chlorine Residual Contingency Plan - AWQI Contingency Plan Storage (Holding) Tanks Storage (Holding) Tank Low Level Alarm Low set point = 0.50 meters SCADA (continuous on-line level measurement) Weekly operator checks via plant data tracker trend, review and sign-off as per O. Reg. 170/03 Operator on-site checks including CT caclculations if required Refer to: - Contamination of Source Water and/or Unable to Supply Water Contingency Plan - AWQI Contingency Plan Turbidity Analyzers Turbidity Analyzer High Level Alarm High set point = 1.00 NTU SCADA (continuous on-line analyzers) Weekly operator checks via plant data tracker trend, review and sign-off as per O. Reg. 170/03 Operator on-site checks including manual confirmation using hand-held unit Refer to: - Contamination of Source Water and/or Unable to Supply Water Contingency Plan - AWQI Contingency Plan UV Units UV Unit Failure Alarm SCADA (continuous on-line monitoring) Operator on-site checks Refer to: - Contamination of Source Water and/or Unable to Supply Water Contingency Plan - AWQI Contingency Plan Secondary Disinfection Free Chlorine Residual Post Alarms Low set point = 0.40 mg/L High set point = 4.00 mg/L SCADA (continuous on-line analyzers) Weekly operator checks via plant data tracker trend, review and sign-off as per O. Reg. 170/03 Operator on-site checks including CT caclculations if required Distribution chlorine residuals as per O. Reg. 170/03 Refer to: - Chemical Feed Pump Failure Contingency Plan - Low Chlorine Residual Contingency Plan - AWQI Contingency Plan S t a f f R e p o r t E 2 0 1 4 - 0 0 4 r e g a r d i n g " M u n i c i p a l D r i n k i n g W a t e r L . . . P a g e 2 3 8 o f 2 6 6 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 PROCEDURE C PERSONNEL COVERAGE 24/7 REGULAR HOURS AFTER HOURS Call 519-866-5521 or 519-874-4761 Office Staff Call 519-866-5521 Follow Prompts Operations Manager receives assesses provides direction Spectrum Communications pages ORO bumps numbers until answered Staff Makes necessary repairs ORO contacts On-Call Operator. ORO directs staff as required Staff makes necessary repairs Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 239 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 31 PROCEDURE D WATER SUPPLY EMERGENCY RESPONSE PLAN AIM: The aim of this plan is to: Provide a guideline to assist the Municipality in responding to water supply emergency affecting residents, community or infrastructure within the Municipality of Bayham. Define the roles and responsibilities of municipal staff and departments, and supporting agencies during a water supply emergency. AUTHORITY AND CUSTODIAN: This plan is published as an Annex to the Corporation of the Municipality of Bayham Emergency Response Plan as established under By-law 2006-113, and the Emergency Management and Civil Protection Act, RSO 1990. The Custodian of this plan shall be the Corporation of the Municipality of Bayham Community Emergency Management Coordinator and Community Emergency Management Program Committee, who are responsible for annual review, revisions and testing of the plan. WATER SUPPLY EMERGENCY DEFINITION: A water supply emergency is defined as a situation wherein the lives or property of the Municipality of Bayham and residents of the municipality are threatened by the effects of a water supply emergency from: Contamination of the treated water supply A major or prolonged loss of water supply (24 hours or greater) NOTIFICATION AND IMPLEMENTATION: This plan may be implemented in whole or in part, as required, by the Municipality of Bayham Head of Council Chief Administrative Officer (CAO) Water/Wastewater Operations Manager Community Emergency Management Coordinator (CEMC), or Municipality of Bayham Community Control Group with or without the declaration of an emergency by the Head of Council. This plan may be activated through the notification of the Head of Council, CAO or CEMC. Upon implementation, all participating departments and agencies will respond in accordance with the guidelines described within this plan. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 240 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 32 AGENCY/INDIVIDUAL ROLES & RESPONSIBILITIES: Elgin St. Thomas Health Unit Issuing a Seek Alternative Source Water Advisory or Boil Water Advisory Request the activation of the Emergency Operation Centre(s) in the event of an emergency resulting from a major or prolonged water supply event. Act as lead agency to coordinate the County s response during a prolonged water supply emergency. Contact known schools and day care facilities who may be at high risk of severe health impacts due to water supply loss or contamination. Print and distribute materials on the Seek Alternative Source Water Advisory or Boil Water Advisory. Provide 24/7 on call service to respond to public inquiries regarding water related issues and refer concerned citizens calls, as appropriate. Make necessary logistical arrangements for news conferences, as required. Water/Wastewater Department, Municipality of Bayham Determine the source of the water supply emergency. Immediate and ongoing consultation with the Ministry of Environment and Medical Officer of Health and will advise CEMC. Coordinate the delivery of potable water where vulnerable people are likely to gather, if required. Coordinate the delivery of potable water to designated pick-up centers, as required. Once water supply is restored, flushing of the system and the collection of samples for lab analysis until the Seek Alternative Source Water Advisory or Boil Water Advisory is lifted. Fire Department Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affects firefighters performing duties. Arrange alternate supply sources for fire protection in areas normally protected by municipal hydrants. Emergency Management Ontario (if necessary) Provide advice, assistance, and liaison with the EOC Canadian Red Cross (if necessary) Provide shelter management in times of declared disaster. Train on recognition of potential illness, first aid and personal disaster assistance training for staff and volunteers of community agencies who serve vulnerable clients. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 241 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 33 Human Resources Manager (As Designated) Register and coordinate volunteer assistance Emergency Information Officer Coordinate communications with County/Elgin St. Thomas Health Unit of all press releases and information fact sheets issued. Coordinate local public inquiry messaging for staff. Develop public education strategies for vulnerable populations within the Municipality. Ontario Works Liaison with Red Cross for co-ordination of evacuation and emergency shelters . Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 242 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 34 NOTIFICATION GUIDELINE: Elgin St. Thomas Public Health The Medical Officer of Health (or designate) activates a Seek Alternative Source Water Advisory or Boil Water Advisory and provides relevant fact sheets by fax or email to the regional media if an extended alert is anticipated. Municipality of Bayham The Medical Officer of Health notifies the Mayor or CAO when a Seek Alternative Source Water Advisory or Boil Water Advisory. The Municipality is responsible for internal notification of its staff and for the notification of their external partnering services. The Mayor, CAO and CEMC will consult with each other to determine if the Municipality of Bayham Community Control Group (CCG) will assemble to discuss the impacts of the issued Water Supply Emergency Alert. If the CCG is to be assembled CCG members shall be notified in accordance with the Municipality of Bayham Emergency Response Plan Notification Protocol. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 243 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 35 RESPONSE GUIDELINE: When a major or prolonged water supply emergency event is declared by the Warden of Elgin County and/or the Mayor of any municipality in Elgin County, the lead will be the Emergency Community Control Group at Elgin County. The Elgin County Community Control Group will provide direction to municipalities involved in the emergency in accordance with the mandate of the Elgin County CCG. The following guideline shall be followed when water supply conditions pose a threat to municipal infrastructure, property and/or residents. The Municipality of Bayham CCG will assemble upon request from the Elgin County CCG. The Municipality of Bayham Emergency Operation Center will be activated upon receiving a request from the Elgin County CCG for assistance or deployment of municipal resources. Upon activation of the EOC, the CCG will determine the most appropriate method of providing emergency response resources to facilitate effective response pertaining to the request of the Elgin County CCG. In the event the Elgin County CCG requests assistance from the Municipality of Bayham and the Bayham EOC is activated, the roles and responsibilities of municipal departments/representatives will include the following in addition to roles and responsibilities outlined in the Bayham ERP: Emergency Information Officer Develop and issue emergency evacuation information Coordinate communications with County of all press releases and information fact sheets issued. Coordinate local public inquiry messaging for staff. Develop public education strategies for vulnerable populations within the Municipality. Water/Wastewater Department Immediate and ongoing consultation with the Ministry of Environment and Medical Officer of Health and will advise CEMC. Coordinate the delivery of potable water where vulnerable people are likely to gather, if required. Coordinate the delivery of potable water to designated centers, as required. Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affect water/wastewater employees working outside and performing duties Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 244 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 36 Fire Department Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affects firefighters performing duties. Arrange alternate supply sources for fire protection in areas normally protected by municipal hydrants. Roads Department Increase awareness of, and report on, persons who may be vulnerable to the water supply emergency. Increase vigilance of how the water supply emergency affects road employees working outside and performing duties. Deputy Clerk Set up of EOC Coordinate connection of EOC communications (e.g. phones, fax, email, etc.) Coordinate set up of public inquiry avenues (e.g. website update, phone inquiry messaging) Administrative Support Staff Registering members of public attending a water pick-up center(s) Staffing public inquiry phone lines Updating municipal website information and municipal sign Monitoring of water pick-up center supplies Clerk Register and coordinate volunteer assistance Coordinating volunteers and or municipal employees to staff (supervise) water pick-up center(s) RESOURCES Water Canadian Kool Water 53104 Vienna Line, Port Burwell, ON Ph. 519-765-4970 Roses Sandytown Variety 9292 Plank Road, Straffordville, ON 519-866-5800 Mudford Family Food Town 54362 Heritage Line, Straffordville, ON 519-866-5505 Beattie Bulk Water Supply Mark Dreighie - 519 688-5076 GFS Bulk Water Services Greg 519 633-1391 Water Pick-Up Facilities Municipal Council Chambers, 9344 Plank Road, Straffordville, ON Bayham Community Centre, 54164 Heritage Line, Straffordville, ON Vienna Community Centre, 26 Fulton Street, Vienna, ON Straffordville Fire Station, 55264 Third Street, Straffordville, ON Port Burwell Fire Station, 55451 Nova Scotia Line, Port Burwell, ON Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 245 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 37 TRAINING AND SUPPLIES Each participating agency is responsible for defining and providing the training required by its own staff in performing its emergency roles at its own cost. All costs and/or damages resulting from a water supply emergency will be forwarded to the Treasurer of the Municipality of Bayham for consideration and resolution. RECOVERY Recovery procedures will be implemented in accordance with the Municipality of Bayham Recovery Plan. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 246 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 38 PROCEDURE E INTERNAL AUDIT Internal audits will be conducted to ensure that the QMS conforms to the requirements of the Municipality of Bayham and of the DWQMS. These requirements include ensuring that the QMS has been effectively implemented and properly maintained. The Municipality of Bayham may, from time-to-time, request that trained auditors from a neighbouring municipality conduct internal audits. In turn, the Municipality of Bayham may provide the same service to other municipalities as the case arises. Audits Conducted by Bayham Auditors All internal auditors must have successfully completed a recognized 14 hour Internal Auditor workshop Internal Audit Schedule Internal audits are scheduled throughout the year. The assigned auditor s name will appear on the schedule. Each element of the Standard is audited at least once during the fiscal year. Audit Planning The auditor shall review all related QMS documentation and obtain the current version of the DWQMS checklist at least one week prior to the audit, which will include results from the previous internal and external audits. Conducting the Audit The auditor shall observe activities, review records and interview personnel as necessary to ensure that the status of the audited element of the QMS has been effectively covered. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 247 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 39 Reporting the Results The auditor shall submit a completed checklist and report to the QMS Representative. The report shall include any requirement for corrective actions. Corrective actions shall be communicated to the responsible individual and included as part of Management Review input. Audits Conducted by Another Municipality Auditors Outside auditors must provide proof of competency prior to conducting an audit. Current version of the DWQMS checklist must be used during the audit. Audit Schedule Audits are to be conducted per the Municipality of Bayham schedule. Planning and Conducting the Audit and Reporting the Results Audits may be planned and conducted per the procedures of the auditing Municipality. Prior approval by the Water/Wastewater Operations Manager. Audit results may be reported per the procedures of the auditing municipality as long as the results are documented. Requirements for corrective action must be indicated. Previous internal and external audits to be reviewed prior to the commencement of a new audit. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 248 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 40 PROCEDURE F MANAGEMENT REVIEW This procedure defines the Management Review process to ensure the continuing suitability, adequacy and effectiveness of the QMS. Review Frequency Management Reviews shall be conducted on an annual basis. Review Participants The QMS Representative convenes the management review. Attendees shall include the QMS Representative and the Chief Administrating Office (Top Management). Review Input The QMS Representative shall provide information and data concerning the following categories, for the review: Incidents of regulatory non-compliance Incidents of adverse drinking water tests Deviations from critical control point limits and response actions Efficacy of the risk assessment process Results of internal and 3rd party audits Results of relevant emergency response testing Operational performance and water quality trends including raw water supply Follow-up on actions items from previous management reviews Status of action items (if any) identified between reviews Changes in resource requirements, infrastructure, process, personnel, Drinking Water Quality Management Standard or regulations that could affect the QMS Resources needed to maintain the Quality Management System Operational plan currency, content and updates Consumer feedback, and Staff suggestions Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 249 of 266 Municipality of Bayham Richmond Community Water Supply System Operational Plan Revision 1.1 30-May-14 41 Review Process The Management Review shall be a planned event. An appropriate time shall be set aside by the participants to ensure a thorough review of the QMS is conducted. Each input category shall be reviewed in order to identify if, where and when improvements to the QMS and its procedures are required. The QMS Representative shall make note of any changes or action items required during the course of the review. Review Output A list of changes required to be made to procedures or other QMS based documentation and processes and/or amendments must be made prior to the next annual internal audit. Complete a list of action items if applicable. Action items shall identify the individual responsible. A list of recommendation(s) for any human or financial resources may be required to maintain and improve the QMS. The QMS Representative shall maintain minutes of management review. These minutes shall include the date and time of the review activity and the name of participants. The QMS Representative shall review findings to the owner by March 31 of each year. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 250 of 266 This document was created with Win2PDF available at http://www.daneprairie.com. The unregistered version of Win2PDF is for evaluation or non-commercial use only. Staff Report E2014-004 regarding "Municipal Drinking Water L...Page 251 of 266 B y - L a w Z 6 2 9 - 2 0 1 4 A B y - L a w t o f u r t h e r a m e n d Z o n i n g B y - L a w . . . P a g e 2 5 2 o f 2 6 6 B y - L a w Z 6 2 9 - 2 0 1 4 A B y - L a w t o f u r t h e r a m e n d Z o n i n g B y - L a w . . . P a g e 2 5 3 o f 2 6 6 B y - L a w Z 6 3 0 - 2 0 1 4 A B y - L a w t o f u r t h e r a m e n d Z o n i n g B y - L a w . . . P a g e 2 5 4 o f 2 6 6 B y - L a w Z 6 3 0 - 2 0 1 4 A B y - L a w t o f u r t h e r a m e n d Z o n i n g B y - L a w . . . 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P a g e 2 6 3 o f 2 6 6 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W 2 0 1 4 - 0 6 1 A B y - L a w t o A p p o i n t a T r e a s u r e r W H E R E A S S u b s e c t i o n 2 8 6 ( 1 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 , S . O . 2 0 0 1 c . 2 5 , a s a m e n d e d , p r o v i d e s i n p a r t t h a t a m u n i c i p a l i t y s h a l l a p p o i n t a t r e a s u r e r w h o i s r e s p o n s i b l e f o r h a n d l i n g a l l o f t h e f i n a n c i a l a f f a i r s o f t h e m u n i c i p a l i t y o n b e h a l f o f a n d i n t h e m a n n e r d i r e c t e d b y t h e c o u n c i l o f t h e m u n i c i p a l i t y . A N D W H E R E A S , t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m d e e m s i t n e c e s s a r y a n d e x p e d i e n t t o a p p o i n t a T r e a s u r e r t o p e r f o r m t h o s e d u t i e s a s r e q u i r e d . N O W T H E R E F O R E T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M H E R E B Y E N A C T S A S F O L L O W S : 1 . T H A T L o m e J a m e s b e a n d i s h e r e b y a p p o i n t e d T r e a s u r e r f o r t h e M u n i c i p a l i t y o f B a y h a m t o p e r f o r m s u c h d u t i e s c o m m e n c i n g J u n e 1 6 , 2 0 1 4 a n d u n t i l s u c h a p p o i n t m e n t i s r e p e a l e d . 2 . T H A T B y - l a w N o . 2 0 1 1 - 0 9 8 b e a n d s a m e i s h e r e b y r e p e a l e d e f f e c t i v e J u n e 1 6 , 2 0 1 4 . 3 . T H A T t h i s B y - l a w s h a l l c o m e i n t o f u l l f o r c e a n d a f f e c t u p o n f i n a l p a s s i n g . T H R E A D A F I R S T , S E C O N D A N D T H I R D T I M E A N D F I N A L L Y P A S S E D T H I S 5 D A Y O F J U N E , 2 0 1 4 . M A Y O R C L E R K B y - L a w 2 0 1 4 - 0 6 1 A B y - L a w t o A p p o i n t a T r e a s u r e r P a g e 2 6 4 o f 2 6 6 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W 2 0 1 4 - 0 6 3 B E I N G A B Y - L A W T O A U T H O R I Z E T H E M A Y O R A N D C L E R K T O E X E C U T E A N A G R E E M E N T B E T W E E N T H E M U N I C I P A L I T Y O F B A Y H A M A N D E R I E S H O R E S W I N D F A R M L I M I T E D P A R T N E R S H I P F O R T H E F U N D I N G A N D O P E R A T I O N O F 5 3 6 1 B R O W N R O A D ( W I N D I N T E R P R E T I V E C E N T R E ) W H E R E A S E r i e S h o r e s W i n d F a r m h a s p r o v i d e d a p r o p o s a l t o t h e M u n i c i p a l i t y o f B a y h a m t o a s s i s t w i t h c o s t s t o o p e r a t e t h e M u n i c i p a l f a c i l i t y k n o w n a s t h e W i n d I n t e r p r e t i v e C e n t r e l o c a t e d a t 5 3 6 1 B r o w n R o a d ; A N D W H E R E A S t h e C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m i s d e s i r o u s t o e n t e r i n t o a n a g r e e m e n t w i t h E r i e S h o r e s W i n d F a r m f o r t h e f u n d i n g a n d o p e r a t i o n o f t h e W i n d I n t e r p r e t i v e C e n t r e ; N O W T H E R E F O R E T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M E N A C T S A S F O L L O W S : 1 . T H A T t h e A g r e e m e n t b a s e d o n t h e k e y p r o v i s i o n s a s i n d i c a t e d w i t h i n S t a f f R e p o r t F 2 0 1 4 - 0 1 6 b e i n e f f e c t f o r a t h r e e y e a r t e r m f o r t h e O p e r a t i n g S e a s o n s f r o m 2 0 1 4 t o 2 0 1 7 ; 2 . T H A T t h e M a y o r a n d C l e r k b e h e r b y a u t h o r i z e d t o e x e c u t e a n a g r e e m e n t w i t h E r i e S h o r e s W i n d F a r m L i m i t e d P a r t n e r s h i p f o r t h e f u n d i n g a n d o p e r a t i o n o f t h e W i n d I n t e r p r e t i v e C e n t r e l o c a t e d a t 5 3 6 1 B r o w n R o a d ; 3 . T H A T t h i s b y - l a w s h a l l c o m e i n t o f u l l f o r c e a n d t a k e e f f e c t u p o n f i n a l p a s s i n g . T H R E A D A F I R S T , S E C O N D A N D T H I R D T I M E T H I S 5 1 " D A Y O F J U N E 2 0 1 4 . M A Y O R C L E R K B y - L a w 2 0 1 4 - 0 6 3 A B y - L a w t o a u t h o r i z e t h e e x e c u t i o n o f a . . . P a g e 2 6 5 o f 2 6 6 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W N O . 2 0 1 4 - 0 6 4 A B Y - L A W T O C O N F I R M A L L A C T I O N S O F T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M F O R T H E R E G U L A R M E E T I N G H E L D J U N E 5 , 2 0 1 4 W H E R E A S u n d e r S e c t i o n 5 ( 1 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 S . O . 2 0 0 1 , C h a p t e r 2 5 , t h e p o w e r s o f a m u n i c i p a l c o r p o r a t i o n a r e t o b e e x e r c i s e d b y t h e C o u n c i l o f t h e m u n i c i p a l i t y ; A N D W H E R E A S u n d e r S e c t i o n 5 ( 3 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 , t h e p o w e r s o f C o u n c i l a r e t o b e e x e r c i s e d b y b y - l a w ; A N D W H E R E A S t h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m d e e m s i t a d v i s a b l e t h a t t h e p r o c e e d i n g s o f t h e m e e t i n g b e c o n f i r m e d a n d a d o p t e d b y b y - l a w . T H E R E F O R E T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M E N A C T S A S F O L L O W S : 1 . T H A T t h e a c t i o n s o f t h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m i n r e s p e c t o f e a c h r e c o m m e n d a t i o n a n d e a c h m o t i o n a n d r e s o l u t i o n p a s s e d a n d o t h e r a c t i o n b y t h e C o u n c i l a t t h e r e g u l a r m e e t i n g h e l d J u n e 5 , 2 0 1 4 i s h e r e b y a d o p t e d a n d c o n f i r m e d a s i f a l l p r o c e e d i n g s w e r e e x p r e s s l y e m b o d i e d i n t h i s b y - l a w . 2 . T H A T t h e M a y o r a n d C l e r k o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m a r e h e r e b y a u t h o r i z e d a n d d i r e c t e d t o d o a l l t h i n g s n e c e s s a r y t o g i v e e f f e c t t o t h e a c t i o n o f t h e C o u n c i l i n c l u d i n g e x e c u t i n g a l l d o c u m e n t s a n d a f f i x i n g t h e C o r p o r a t e S e a l . t h R E A D A F I R S T , S E C O N D A N D T H I R D T I M E a n d f m a U y p a s s e d t h i s 5 l n d a y o f J u n e 2 0 1 4 . M A Y O R C L E R K B y - L a w 2 0 1 4 - 0 6 4 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c . . . P a g e 2 6 6 o f 2 6 6