HomeMy WebLinkAboutApril 01, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, April 1, 2010
7:00 p.m.
7:30 p.m. & 7:45 p.m. - Public Meeting - Planning (Zoning)
8:00 p.m. - Court of Revision - (Drainage)
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the budget meeting held March 3, 2010.
(b)Minutes of the regular meeting of Council held March 4, 2010.
(c)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Doug Park regarding Phase 2 of Ferry Proposal
(b)7:15 p.m. - Mary Taylor regarding boundaries of Plank Road
5.INFORMATION ITEMS
(a)Copies of resolutions passed February 16, 2010 by the County of Huron regarding
"Mandatory Septic System Maintenance Inspection Program" and "Ontario
Agriculture Sustainability Coalition".
File: C10
(b)Bayham Historical Society minutes of meeting held February 11, 2010.
File: C06
(c)Lake Erie Region Source Protection Committee minutes of meeting held February 4,
2010.
File: E00
11-13
15-26
27
29
31-33
35-37
39-53
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Council Agenda April 1, 2010
Page
5.INFORMATION ITEMS
(d)Long Point Region Conservation Authority Board of Directors minutes of meeting
held February 3, 2010.
File: A16
(e)Correspondence dated March 2010 from Canada Post regarding "2010 Canada
Post Community Literacy Award".
File: M02
(f)Correspondence received March 9, 2010 from Operation Clean Sweep regarding
"Pitch-In Canada Week April 19 - 25, 2010".
File: A01
(g)Correspondence from International Plowing Match Beautification Committee
regarding "Beautification Challenge 2010".
File: A16
(h)Correspondence dated March 2010 from Ministry of Citizenship and Immigration
regarding "Lincoln M. Alexander Award 2010".
File: M02
(i)South West Local Health Integration Network and Board of Directors highlights of
meetings held February 2010.
File: S08
(j)Correspondence received March 19, 2010 from the County of Elgin regarding
"2010 County of Elgin Composite Budget".
File: A16
(k)Correspondence dated March 10, 2010 from Ogilvy Renault, Barristers &
Solicitors, regarding "Natural Resource Gas Limited - 2011 Transmission Rates
Application".
File: E06
(l)Correspondence dated March 16, 2010 from Ontario Public Service Employees
Union regarding "Service quality issues at the Municipal Property Assessment
Corporation".
File: A16
(m)Correspondence dated March 16, 2010 from The St. Thomas Field Naturalist Club
Inc. regarding "Arbor Week: Friday, April 30, 2010 to Mother's Day".
File: A01
(n)Correspondence dated March 15, 2010 from Stantec Consulting Ltd. regarding
"Municipal Class Environmental Assessment for the Lake Huron Primary Water
Transmission Main Twinning".
File: E00
55-63
65
67-68
69-70
71
73
75
77-81
83-86
87
89-90
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Council Agenda April 1, 2010
Page
5.INFORMATION ITEMS
(o)Correspondence received March 22, 2010 from Ontario Municipal Water
Association regarding "five-part provincial license".
File: E08
(p)Correspondence dated March 17, 2010 from Ministry of the Environment regarding
"Municipal Drinking Water Licence, Drinking Water Works Permit and
Accreditation".
File: E08
(q)Correspondence dated March 19, 2010 from Ministry of Tourism and Culture
regarding "2009 - 2010 Museums and Technology Fund".
File: F11
(r)Correspondence dated March 19, 2010 from Ministry of Tourism and Culture
regarding "Creative Communities Prosperity Fund".
File: F11
(s)Correspondence dated March 25, 2010 from Ontario Provincial Police regarding
"Buyers Beware".
File: P17
(t)Bayham Harbourfront Committee minutes of meeting held March 9, 2010.
File: C06
(u)Correspondence received from Lake Erie Region Source Protection Committee
regarding "Comments in Response to the Regulatory Components to Support the
Development and Implementation of Source Protection Plans".
File: E00
(v)Correspondence dated March 26, 2010 from Association of Municipalities of
Ontario regarding "Labour Policy Update".
File: A01
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
1.Correspondence and Reports
2.PUBLIC MEETING
91-92
93
95
97
99-100
101-102
103-105
107-109
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Council Agenda April 1, 2010
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1.Public Meeting
(a)7:30 p.m. Amendments to Zoning by-law Z456-2003 - to modify section
4.4, section 17.1 and section 17.10(a) of the Zoning by-law regarding
dwelling units in commercial buildings.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-07 regarding Amendments to Zoning By-Law Z456-
2003.
File: D14.Z456
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
3.PUBLIC MEETING
1.Public Meeting
(a)7:45 p.m. Csinos Rezoning - to change the zoning on a parcel of land from
the Agriculture (A1) to Agricultural - Temporary 4 (A1-T4) to permit the
use of an existing agricultural storage building as a cucumber grading station
on a seasonal basis for a period not exceeding three (3) years.
111-117
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Council Agenda April 1, 2010
Page
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning By-Law
Z577-2010.
File: D14.CSIN
4.Public Comments
5.Council Comments and Questions
6.Adjournment
7.Disposition of Item
7.ROADS, AGRICULTURE & DRAINAGE
1.Correspondence and Reports
(a)Staff Report PW2010-01 regarding Fuel Tender.
File: F18
(b)Staff Report PW2010-02 regarding No Parking By-Law Sandytown Road.
File: T02
(c)Staff Report PR2010-03 regarding Road Closure Application - First Alley
Allowance.
File: T09
(d)Copy of Report to County Council dated November 19, 2009 regarding
"Reduced Speed Zone - North Hall Hamlet".
File: T07/A16
119-140
141-160
161-162
163-165
167-169
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Council Agenda April 1, 2010
Page
1.Correspondence and Reports
(e)Staff Report DR2010-006 regarding Horvath-Blondeel Municipal Drain.
File: E09
2.COURT OF REVISION - DRAINAGE
1.Application
(a)Court of Revision regarding the assessment of properties in regard to
Drainage Report No. 208347 prepared by Spriet Associates and referred
to as the Smith Drain - Branch No. 7.
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report DR2010-005 regarding Smith Drain Branch No. 7 Court of
Revision.
File: E09
No Written Objections have been submitted to the Clerk.
4.Public Comments
5.Council Comments and Questions
6.Disposition of Item
7.Adjournment
171-178
179-181
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Council Agenda April 1, 2010
Page
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Correspondence dated March 9, 2010 from The Municipality of Central Elgin
regarding "Narrow Band Fire Communication System".
File: P16
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #8135 to Cheque #8266 inclusive, except Cheques
#8125, #8151 and #8165 totaling $1,178,476.66 and Payroll Disbursements for the
period ending March 7 and March 21, 2010 totaling $47,763.00 and $47,795.31
respectively.
(b)Correspondence received from the County of Elgin regarding "County of Elgin
Warden's Charity Golf Tournament - Sponsorship Request".
File: A16
(c)Memorandum C2010-02 regarding Cenotaph Committee Appointments.
File: C12
(d)Staff Memorandum regarding Harbourfront Committee Additional Appointments.
File: A01
(e)Staff Report P2010-02 regarding Natural Gardens / Animal Advisory Report #1.
File: A01
(f)Draft Community Centres minutes of meeting held March 25, 2010 and draft By-
Law 2010-035 being a by-law to authorize the renewal of an agreement for
management of the Vienna Community Centre.
File: C06
(g)Staff Memorandum regarding Proposed County Tourism Signage Policy.
File: T07
(h)Draft By-Law 2010-025 being a by-law to authorize the conveyance of real
property (Part of Lots 12 and 13, Concession 1, designated as Parts 1 and 2 RP
11R-8611).
(i)Draft By-Law 2010-027 being a by-law to authorize the renewal of an agreement
for the provision of a concession food booth.
(j)Draft By-Law 2010-032 being a by-law to establish fees and charges and
miscellaneous rates for Richmond Water Service.
(k)Draft By-Law 2010-036 being a by-law to amend By-Law 2002-98 to adopt a
Non-Union Personnel Policy.
183-195
197-214
215-220
221-222
223
225
227-230
231-242
243
245
247-250
251-254
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Council Agenda April 1, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(l)Draft By-Law 2010-037 being a by-law to amend By-Law 2010-008 to appoint
Municipal Officers and Employees.
10.ENVIRONMENT
(a)2009 Annual Report for the Elgin Area Primary Water Supply System.
File: E08
(b)Staff Report E2010-05 regarding Richmond Water System Engineering Services.
File: E08
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held March 4, 2010.
(c)Closed Session Minutes of the Bayham Community Centres Committee meeting
held March 25, 2010.
(d)Confidential Staff Report regarding labour relations or employee negotiations.
(e)Confidential correspondence regarding litigation or potential litigation.
(f)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-025 A By-law to authorize the conveyance of real property (Part
of Lots 12 and 13, Concession 1 designated as Parts 1 and 2 RP 11R-8611)
(b)By-Law 2010-027 A By-law to authorize the renewal of an agreement (Donnell)
(c)By-Law 2010-029 A By-law to further amend By-Law #1889 (Horvath-
Blondeel Municipal Drain)
(d)By-Law 2010-030 A By-law to amend By-Law 2010-001 (appoint members to
Boards & Committees)
(e)By-Law 2010-032 A By-law to establish fees and charges (Richmond Water
Services)
(f)By-Law 2010-033 A By-law to further amend By-Law 2001-111 (Restricted
Parking)
255
257-264
265-270
271
273
275-276
277
279-282
283
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Council Agenda April 1, 2010
Page
12.BY-LAWS
(g)By-Law 2010-035 A By-law to authorize the renewal of an agreement (Bootle)
(h)By-Law 2010-036 A By-law to amend By-Law 2002-98 (Non-Union Personnel
Policy)
(i)By-Law 2010-037 A By-law to amend By-Law 2010-008 (Appoint Municipal
Officers and Employees)
(j)By-Law Z576-2010 A By-law to further amend By-Law Z456-2003
(Residential Accessory Uses)
(k)By-Law Z577-2010 A By-Law to further amend By-Law Z456-2003 (Csinos)
(l)By-Law 2010-038 A By-law to confirm all actions of Council
13.ADJOURNMENT
285
287-289
291
293-294
295-296
297
Page 9 of 297
Page 10 of 297
1.
2.
COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
\ilednesday, March 3, 2010
6:40 p.m.
Council Chambers
The initial 2010 budget meeting of the Council of the Municipality of Bayham was held on
Wednesday, March 3,2010 in the Council Chambers. Present were Deputy Mayor Cliff
Evanitski, Councillors Mark Taylor, Wa¡me Casier and Ed Ketchabaw, Administrator Kyle
Kruger and Clerk Lynda Millard. Mayor Acre arrived at approximately 7:20 p.m.
Department Heads in attendance to present their respective budgets were Chief Building OfTicial /
Drainage Superintendent Bill Knifton, Planning Coordinator/Deputy Clerk Margaret Underhill,
Water/IVastewater Superintendent Ed Roloson and Manager Public Works Gerry LeMay.
CALL TO ORDER
Deputy Mayor Evanitski called the meeting to order at 6:40 p.m.
DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NÄTURE
THEREOF
None.
2O1O DRAFT BTJDGET
(a) Draft Budget document reports were previously circulated.
The Administrator provided an overview of the Operating Budget Report F2009-47
and the Capital Budget Report F2009-42,which had been previously circulated. He
noted there had been severat changes affecting the budget since the reports had
been prepared. It was noted that 2009 year end actuals have not been finalized.
Bill Knifton, CBO, noted that building pennits are down in number and
acknowledged that Bayham permit fees are comparatively low. It was agreed that
cost recovery is in place for many services and that a building departrnent fee review
be undertaken in 2010.
Margaret Underhill, Planning Coordinator noted that Bayham is experiencing a
decline in zoning revenue while expenditures remain constant. She noted that
planning fees are higher than Malahide, however there is room to move them up a
little. She added that the Zoningby-law review can be delayed however the Official
Plan changes awaiting Ministry approval would be reflected sooner should the
process proceed in 2010.
Ed Roloson, Water/Wastewater Superintendent noted that due to the recent capital
upgrades to the water system there should be a drop in maintenance costs, water
3.
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Minutes of the budget meeting held March 3, 2010.Page 11 of 297
Council Budget Meeting Minutes March 3,2010
usage and a corresponding reduction in lab fees. He added that costs for the
Richmond water system would be separately accounted for, on a cost recovery
basis, and incorporated into the budget.
He suggested there is potential for the septage receiving facility to generate
significant revenues once it is fully operational. A nedused vehicle will result in
reduced maintenance costs. He requested the addition of a pump rebuild for the
Vienna station of $37,000 and paving of the parking lot estimated at $6,000.
Gerry LeMay, Manager Public Works noted measures contributing to reduced
equipment maintenance and energy costs as well as liability mitigation through anti-
icing practices. He added that a fuel tendering process and new technology would
be implemented to help reduce ongoing road maintenance costs. He identified a
one-ton pickup, a rotary mower, tar and chip resurfacing, sidewalk repairs, shoulder
grading, tree cutting, catch basins, culverts and gravel and asphalt projects as
priorities.
The Straffordville and Vienna Community Centres and the museums budgets were
presented by the Clerk.
Administrator Kruger presented the remainder of the operating and capital
budgets. It was noted that the overall insurance cost reduction amounted to about
$4,000. He suggested the 2009 audit costs may be increased due to increased
yearend workload. He added that budget document updates and legislated changes
would be incorporated once year end figures had been confirmed.
It was agreed that a review and cost recovery efforts for rates and fees be
considered in 2010 as appropriate.
4. BY-LAW
(a) By-law 2010-015 A By-law to confinn all actions of Council
2010-073
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT confirming By-law 2010-015 be read a first, second and third time
and finally passed.'l
CARRIED IJNANIMOUSLY
5. ADJOURNMENT
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Minutes of the budget meeting held March 3, 2010.Page 13 of 297
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COUNCIL MINUTES
THE CORPORA.TION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
March 4,2010
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, March 4, 2009
in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski, Councillors
Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill and Ed Roloson were in attendance to present
their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECT]NIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF'MINUTES AND ADDITION OF'AGENDA ITEMS
(a) Minutes of the regular meeting of Council held February 18, 2010.
2010-075
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT the minutes of the regular meeting held February 18, 2010 be approved
as circulated.f'
CARRIED UNANIMOUSLY
(b) Added Item(s)
2010-076
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT in accordance with Section 21 of Procedural By-law 2002-93,.
By-law 2010-024 be added to the agenda as item 12."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery.
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Minutes of the regular meeting of Council held March 4, 2010.Page 15 of 297
Council Minutes March 4,2010
Mrs. Hoshal asked whether Steve Peters, MPP had provided any additional
information, to which the response was that no update has been received.
(b) 7:15 p.m. - Steve Evans, Elgin County Planner regarding update on County Official
Plan. '
Steve Evans, planner, advised he had been hired on a part-time basis, as Manager of
Planning to develop an Offrcial Plan for the County of Elgin. The role of County planning
is to address matters of County importance (e.g. protection of the agricultural
community, promoting economic development, the retention of educational, health,
cultu¡al and religious facilities and services, etc.) while providing guidance for land use
planning at the local municipal level. Development of the plan is expected to be
completed by the end of 2011.
A steering committee has been established including Council representation from West
Elgin, Central Elgin and Malahide Township. A technical committee will be established
consisting of staff from 3 local municipalities, Elgin County, St. Thomas, London,
Ministries and Agencies and Conservation Authorities. A Public Focus Group,
comprised of two individuals from each local Municipalþ, will meet about four times
during the process that will continue over an 18 month period.
Other methods of public consultation, such as public meetings and open houses, would
also be incorporated as required under the Planning Act. One outcome is that the
County, rather than the Province, would become the local approval authority.
In response to a question, he was uncertain whether the Land Division Committee would
remain intact.
5. INFORMATION ITEMS
(a) Copy of Resolution passed February 2,2010 by the Corporation of the Town of
Gravenhurst regarding "Office of the Ombudsman".
File: C10
(b) Conespondence form The Association of Municipalities of Ontario regarding "AMO
Report to Members on January 2010 Board Meeting".
File: A'01
(c) Correspondence dated February 8, 2010 from Jerry J. Ouellette, M.P.P. regarding
" Conservation Authorities ".
File: 416
(d) Correspondence received from Land Use Council regarding "Land Management in
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Minutes of the regular meeting of Council held March 4, 2010.Page 16 of 297
Council Minutes March 4,2010
Ontario".
File: A16
(e) Conespondence dated February, 2010 from Ministry of Citizenship and Immigration
regarding "Newcomer Champion Award".
File:M02
(f) News Release from Elgin County Provincial Police regarding "Retirement".
File: Pl7
(g) Otter Valley Chamber of Commerce minutes of meeting held February 2,2010.
File: C06
(h) Museums Bayham minutes of meeting held February 10, 2010.
File: C06
(Ð Tillsonburg & District Multi-Service Centre Press Release dated February 19,2010
regarding "Employment Ontario Programs Local Service Delivery Announcement".
File: M06
0) Inforrnation sheet and registration fonn regarding "Jesse's Journey Fundraising Friday".
File: MOl
(k) Correspondence from the OfÏice of the Lieutenant Govemor of Ontario dated February
26,2010 regarding the Order of Ontario - Call for Nominations
File: M02
(l) Correspondence from Elgin County dated February 18, 2010 regarding Central Elgin's
appointrnent to County Council
2010-077
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THÁ.T Information Items 5 (a) through 5 (l) be received for information."
CARRIED UNANIMOUSLY
6. PLAIINING. DEVELOPMENT. RECREATION & TOURISM
(a) StaffReport D2010-05 regarding 911772 (Phillip$ Consent Application E;94109.
File:D10.09
It was noted that due to a large ravine, access is from Best Line rather than Murray
Road.
Coancillor Tøylor noted his oppositíon to decisions made bøsed on øssessment
mapping not necessaríly being correcl
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Council Minutes March 4,2010
2010-078
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT Staff Report D2010-05 regarding Consent Application 894109 be
received;
AND THAT Council recommends to the Elgin County Land Division Committee
that severance application 894/09, submitted by 911772 Ontario Inc., be
approved subject to conditions:
1. a copy of the final survey provided to the municipality
2. Letter of Undertaking confirming the conveyance of the severed parcel
to the
adjacent property identified as assessment Roll # 34-01-000-005-09900
3. rezoning ofthe newly configured parcel
4. minor variance to the ZoningByJaw for the retained lands."
CARRIED
7. ROADS. AGRICULTURE & DRAINAGE
(a) Notice of Drainage Works from the Township of South - V/est Oxford regarding
"Crossett Drain - 2010".
File: E09
20t0-079
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Township of South-West Oxford Notice of Filing of the Engineer's
Report #0811 regarding the Crossett Drain 2010 be received;
AND THAT Councillor Casier be appointed to sit on the Court of Revision for
said drain to be held at the Township of South-West Oxford on April 6 at 1:30
p.m.tt
CARRIED UNANIMOUSLY
(b) Correspondence received February 23,2010 from Chyrlynn Chilcott regarding
"plowing of sidewalks in Corinth" and request for a "light at the park on Best Line".
File: C13
Staffwas directed to respond to Ms. Chilcott advising the municipality has no issue with
the person doing snow removal. It was also noted that a street light is to be installed in
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Council Minutes
the park as discussed dwing the budget meeting.
March 4,2010
2010-080
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT correspondence from Chyrlynn Chilcott regarding plowing of sidewalks
and the Ínstallation of a street light at the park in Corinth be referred to staff for
comment.tt
CARRIED I.INANIMOUSLY
(c) Correspondence dated February 19,2010 from County of Elgin regarding "reduced
speed zone along Culloden Road ".
File: T07
It was acknowledged that the request to the County had been to reduce speed on Eden
Line east of Culloden as some people go through the stop sign. Staffwas requested to
circulate the report to County Council regarding this matter on the next agenda.
2010-081
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
"THAT correspondence from the County of Elgin regarding a reduced speed
zone along Culloden Road from Eden Line north for 400 metres be received.rl
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit Reports for the months of January and February 2010.
File: Pl0
2010-082
Moved by Deputy Mayor C Evanitski
Seconded by Councillor M Taylor
'TTHAT Building Permit reports for the months of January and February 2010
be received for information."
CARRIED TINANIMOUSLY
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O) Request from Calton Community Cenhe for pennission to use Municipal sign to
advertise Calton Penny Sale to be held March 15,2010.
File:C13
2010-083
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"TIIAT the request from the Calton Community Centre to use the Municipal
sign to advertise the Calton Penny Sale be received;
AND THAT approval be granted to use the sign subject to municipal needs."
CARRIED LINANIMOUSLY
(c) Email correspondence dated February 24,2010 from Fred Shelly, Treasurer, Trinity
Anglican Church requesting "Permission for Contained Fire at Easter Sunrise Seryice".
File" C13
2010-084
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT correspondence dated February 2412010 from Fred Shelly requesting
permission for a Contained Fire on Easter Morning be received;
AND TIIAT the Council of the Municipality of Bayham approves the use of the
East Beach for a sunrise service by the Trinity Anglican Church Port Burwell on
April 4, 2010 subject to the provision of proof of liability insurance."
CARRIED TTNANIMOUSLY
9. FINANCE. ADMINISTRA.TION & PERSOIINEL
(a) Cheque Registerbeing Cheque #7980 to Cheque #8134 inclusive, totaling 5357,560.24
and Payroll Disbursements for the period ending Feb.7,2010 totaling $46,148.64 and
period ending Feb. 21, 2010 totaling 545,750.73.
Note: Staff was requested to check to see if there was duplication in the cheque
register.
Clerk's note: Duplication is confirmed; it should have read Cheque # 8071 to Cheque #
8134, totalin g $164,017 .35
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Council Minutes
2010-085
Moved by Councillor W Casier
Seconded by Councillor M Taylor
March 4,2010
"THAT Cheque Register being Cheque #7980 to Cheque #8ß4 inclusive,
totaling $357,560.24 and Payroll Disbursements for the period ending Feb. 7,
2010 totating M6,148.64 and for the period ending Feb. 21' 2010 totaling
$45,750.73 be approved."
CARRIED UNANIMOUSLY
(b) Conespondence received February 23,2009 from Elgin County Plowmen's Association
requesting financial assistance with the 2010 Elgin County Plowing Match.
File:Cl3
2010-086
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT correspondence received from the Elgin County Plowmen's Association
requesting financial assistance be received;
AND THAT the request be referred to the 2010 Budget deliberations."
CARRIED UNANIMOUSLY
(c) StaffReport C2010-03 regarding Civil Marriage Officiant Services.
File: Ll2
2010-087
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THA.T StaffReport C2010-03 be received;
AND TIIAT By-law 2010-017, being a by-law to authorize civil marriage
solemnization services by the Municipality of Bayham, be presented to Council
for enactment;
AND THAT Bylaw 2010-018, being a byJaw to authorize the execution of an
agreement with Marion F. Rogers for the provision of marriage officiant
services, be presented to Council for enactment;
Al\[D THAT Bylaw 2010-019, being a byJaw to authorize the execution of an
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Council Minutes March 4,2010
agreement with Jack C. Wharram Jr. for the provision of marriage officiant
services be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) StaffReport PR2010-02 regarding Harbour Facilities 2010.
File: L04
2010-088
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT By-taw No. 2010-021 to authorize an agreement with Ron Bradfield,
Bradcranex Inc., to operate the municipal Black I)ocks, boat launch, and finger
docks for 2010 be presented to Council for enactment.r'
CARRIED IINANIMOUSLY
(e) StaffReport F2010-03 regarding Municipal Funding Agreement - Federal Gas Tax.
File: L04
2010-089
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT By-law No. 2010-022, being a ByJaw to authorize an Amending
Agreement with the Association of Municipalities of Ontario be presented to
Council for enactment.fl
CARRIED I.JNANIMOUSLY
(Ð VOID - see item (d)
(g) VOID - see item (e)
(h) Staff Report 82010-02 regarding the Richmond Water System Financing
The Administrator confirmed that the MOE has approved the detailed plan submitted for
the Richmond Water System works.
It was suggested that cost recovery be based on the same structure as current which is
believed to be a per unit basis.
2010-090
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
Page 8 of 12
Minutes of the regular meeting of Council held March 4, 2010.Page 22 of 297
Council Minutes March 4,2010
"TIIAT staff be authorized to prepare the necessary by-law(s) to implement
OptÍon #3 as outlined in Staff Report 82010-02.'r
CARRIED UNANIMOUSLY
(r) StaffMemorandum dated February 24,2010 regarding Beach Washrooms/Concession
Food Booth
Ms. Donnell asked to address Council and advised she wished to withdraw her letter of
February 23,20L0 and agreed to honour the existing conhact with the option to renew
for 2010.
2010-091
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Memorandum dated February 24,2010 regarding the Beach
Washrooms/Concession Food Booth be received."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) 2009 Annual Compliance Report for the Bayham Water Distribution System.
File: E08
E Roloson advised that meter malfunctions had resulted in several 0 readings. He added
that the two meters had been replaced by ones with SCADA technology
capabilities. The billing had been calculated from the Lakeview meter reading.
2010-092
Moved by Councillor W Casier
Seconded by Councillor M Taylor
I'THAT 2fi)9 Annual compliance Report for the Bayham Water Distribution
System be received for information."
CARRIED UNANIMOUSLY
(b) Correspondence dated February 23,2010 from Canadian General Standards Board
regarding "Ontario's Drinking Water Quality Management Standard".
File: E08
2010-093
Page 9 of 12
Minutes of the regular meeting of Council held March 4, 2010.Page 23 of 297
Council Minutes March 4,2010
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT the correspondence dated February 2312010 from Canadian General
Standards Board regarding the Municipality of Bayham being successful in
meeting the requirements of the "Ontario's Drinking Water Quality
Management Standard" and that the muncipality is awarded a "Limited Scope -
Entire accreditation" be received.t'
CARRIED UNANIMOUSLY
II. COMMITTEE OF THE WHOLE
(a) In Camera.
20t0-094
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"TIIAT the Council do now rise to enter into an "In Câmera" Session of
Committee of the Whole at8z47 p.m. to discuss:
. labour relations or employee negotiation.t'
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held February 18, 2010.
(c) Confidential Staff Report regarding labour relations or employee negotiations.
(d) Confidential Staff Report regarding labour relations or employee negotiations.
(e) Out of Camera.
2010-095
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT the Committee of the Whole do now rise from the t'In Camerat' session
at 9:13 p.m."
CARRIED TINANIMOUSLY
2010-096
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Gordon Roesch be hired for the position of Fire Chief/By-Law
Page 10 of 12
Minutes of the regular meeting of Council held March 4, 2010.Page 24 of 297
Council Minutes March 4,2010
Enforcement Officer with terms of employment as outlined in Report No.
H2010-01""
CARRIED UNANIMOUSLY
20r0-097
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
*THAT the amended position evaluations under the Bayham Job Evaluation
system as outlined in Staff Report H2010-03 be received and that Staff be
authorized to carry out any necessary procedures under the Pay Equity Act;
AND THAT staff be authorized to prepare amendments to the Non-Union
Personnel Policy (salary grid) as outlined in StaffReport H2010-03 for Council
consideration."
CARRIED UNANIMOUSLY
12. BY.LAWS
(a) By-Law 2009-017 A By-Law to authorize Civil Maniage Solemnation Services.
(b) By-Law 2010-018 A By-Law to authorize the execution of an employment agreement
(Rogers)
(c) By-Law 2010-019 A By-Law to authorize the execution of an employment agreement
(Whanam)
(d) By-Law 2010-02I A By-Law to authorize the Mayor and Clerk to execute a lease
agreement @radfield)
(e) By-Law 2010-022 A By-Law to authorize the execution of an amending agreement
(Association of Municipalities of Ontario)
(Ð By-Law 2010-023 A By-Law to authorize the execution of an agreement
(Accreditation of the Operating Authority of Municipal Drinking Water Systems)
(g) By-Law 2010-024 A By-Law to Appoint a Treasurer
2010-098
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
" THAT ByJaws 2010 -017, 20 1 0-0 I 8, 20 1 0-0 1 9, 2010 -021, 2010 -022, 2010 -023
and 2010-024 be retd, a first, second and third time and finally passed.'l
Page 1I of12
Minutes of the regular meeting of Council held March 4, 2010.Page 25 of 297
Council Minutes March 4,20L0
CARRIED UNANIMOUSLY
(h) By-Law 2010-016 A By-law to confinn all actions of Council
20t0-099
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT confïrming Bylaw 2010-016 be read a first, second and third time and
finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2010-100
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 9:15 p.m."
CARRIED TINANIMOUSLY
MAYOR
Page 12 of 12
Minutes of the regular meeting of Council held March 4, 2010.Page 26 of 297
7:05 p.m. - Doug Park regarding Phase 2 of Ferry Proposal Page 27 of 297
Page 28 of 297
MÊR-46-aØ1Ø 13:34 FROM:MEC 519e74458s T0:5198663884
! /d
March 26,ãOLO
to the council of the Municipality of Bayham
t¡me to speak at the next meeting of council. I wish to discuss the location of the boundaries
f 19 in Víenna and southwerd;
ched council in approximately 2005 regardlng the locatlon of a highway marker which ¡ffected
own personal property; since that time boundary problems lnvolvlng addltlonal propertles have
to light and in each case the location of Highway 19 (now known as Plank Road) is ln question;
ofthese problems have been broughtto councll and there has been no resolve;
you in advance
Elizabeth Taylor
On
4585
P.Il1.
I
o
I
7:15 p.m. - Mary Taylor regarding boundaries of Plank Road Page 29 of 297
Page 30 of 297
Corporation of the
COUNTY CLERK, Barbara L. Wilson, CMO
1 Court House Square, Goderich, Ontario N7A 1M2
bwi lson@ hu roncou nty, ca
5L9-524-8394
Fax 519-857-2044
February 16th, 2010.
To all Municipalities in Ontario:
I am request¡ng your Council's attention to this Motion that was
passed by the Council of the Corporation of the County of Huron at
their January 6th, 2O1O County Council meeting.
Moved by: CouncillorJ. Seili and Seconded by: Councillor B. Siemon:
THAT:
The Mandatory Septic System Maintenance Inspection Program for
Huron County proceed in 2010 as a user pay program;
AND FURTHER THAT:
An application be made to the Provincial Government for assistance for
residential repair or replacement of rural septic systems;
AND FURTHER THAT:
This Motion be sent to all municipalities in Ontario; Huron-Bruce MP
Ben Lobb, Huron-Bruce MPP Carol Mitchell, the Ontario Federation of
Agriculture, the Huron County Federation of Agriculture, Ausable
Bayfield Conservation Authority and Maitland Valley Conservation
Authority.
I appreciate your assistance and co-operation In this matter.
Sincerely, ^ /
&r-ó*^- /n'Lø'¿
Barbara L. Wilson, CMO,
County Clerk,
County of Huron.
Copies of resolutions passed February 16, 2010 by the County of
Huron regarding "Mandatory Septic System Maintenance
Page 31 of 297
Page 32 of 297
Corporation of the
5
NTY OF HUR
COUNTY CLERK, Barbara L. Wilson, CMO
1 Court House Square, Goderich, Ontario N7A 1M2
bwi lson@ hu roncou nty. ca
5L9-524-8394
Fax 519-857-2044
February 16th, 2010.
To all Municipalities in Ontario:
I am requesting your Council's attention to this Motion that was
passed by the Council of the Corporation of the County of Huron at
their January 6th, 2O1O County Council meet¡ng.
Moved by: Councillor D. Shewfelt and Seconded by: Councillor J. Seili:
THAT:
The Huron County Council support the Ontario Agriculture
Sustainability Coalition (OASC) consisting of the Ontario Pork
Producers, Ontario Cattlemen's Association, Ontario Veal Producers,
Ontario Fruit and Vegetable Grower's Association, the Grain Farmers of
Ontario, the Ontario Federation of Agriculture and the Huron County
Federation of Agriculture by requesting a meeting with Huron-Bruce
MPP Carol Mitchell at the ROMA/OGRA conference to support the OASC
lobbying for immediate adjustments to the Agri-Stability program;
AND FURTHER THAT:
This Motion be presented to the Southwest Economic Alliance (SWEA);
for their support as agri-business is a vital economic industry in South
Western Ontario;
AND FURTHER THAT:
This Motion be forwarded to all municipalities in Ontario; Huron-Bruce
MP Ben Lobb and Huron-Bruce MPP Carol Mitchell.
I appreciate your assistance and co-operation in this matter.
Sincerely r -
6r*¿â4a- /-t/røo
Barbara L. Wilson, CMO,
County Clerk,
County of Huron.
Copies of resolutions passed February 16, 2010 by the County of
Huron regarding "Mandatory Septic System Maintenance
Page 33 of 297
Page 34 of 297
5
BAYHAM HISTORICAL SOCIETY
clo MUNICTPALIW OF BAYHAM
P. O. BOX 160,
STRAFFORDVILLE ON.
NOJ lYO
FEBRUARY 1 tt aOLO.
Co t"
PRESENT: , sandy sage, cheryl Peters, Dorothy Godby, Ray Maddox, Barb and
Corky Ouellette, Bill and Donna Baldwin, Harris Teall, Chuck Baldwin, Ross and
Martha Andrews and Liz Ball.
President Ray Maddox called the meeting to order at 7:30 PM, welcoming members
and quests.
A motion to accept the minutes (with corrections) of January 15, 2010 was made
bySandra Sage, 2"d.By Corky Ouellette. Motion carried.
GUEST SPEAKER: Ray Maddox and Ross Andrews spoke on the Pace family of
Vienna and the Angel of Bayham.
Augusta Pace originally came from Prussia part of Russia now, in 1691. Michael I
Pace had 5 children and sailed by ship to the United States where he had more
children. He got involved with his brother William helping British soldiers and got
thrown in jail for it. After the war his land and belongings were confiscated.
He came to Canada and settled in Yarmouth Center and had property in Charlotte
now known as Turkey Point aquired when he fought in the war of 7BI2 with the
Loyalists and in 1818 he was given land in Vienna.
The Pace and Edison families lived in Vienna in the era of growth for Bayham.
Ray showed a picture of Grace Pace (Goostie Skinner) when she was 100 years old
she had just voted for Mitch Hepburn.
Ross Andrews said Earl Smith ran into Goostie Skinner (maiden name Grace Pace)
during the flu epidemic of 1918-19 wearing a long coat, tall boots and a funny hat
going around to all the folks who needed help milking cows, feeding chickens or
whatever else was needed. The influenza hit Siberia in 1BB9 October it was in
Germany, November Spain, the East coast of the USA in December then ¡t hit here in
1918, 20 Million died.
Cheryl Peters thanked Ray Maddox and Ross Andrews.
PRESIDENT'S REPORT AND MUSEUMS BAYHAM REPORT:
A dícussion was held about the Sectíon house shed. Many members questioned the
amount of money (over $1000. 00) to upgrade a building that will just sit in the park
and be susceptible to vandalism. Several members felt it would be better to donate it
to the cornmunity of Corinth to be used as a skate changing place for the children
who skate on the pond there. Cheryl Peters noted that the frozen pond is well
Bayham Historical Society minutes of meeting held February 11,
2010. File: C06
Page 35 of 297
attended by the village children and a spot to change out of the wind would be
benificial to them. Another member suggested that benches and skate hooks could
be added. We have volunteers ready to move the shed in the spring and set it up for
the children, many members have offered to help. Cheryl Peters noted that Council
would have to approve of this plan.
It was decided to vote on this suggestion at the next meeting when we have more
members here.
Dorothy Godby found information on the W Y Emory which sunk in Lake Erie. On
September 25, 1899, the ship laden with bituminous coal left the Port of Chatlotte
bound for Kingston Ontario. She never made it. Dorothy read the information she
has found to the members however the exact location of the wreck is being kept a
secret to protect the ship from unscrupulous scavenger hunters.
SECRETARY'S REPORT: Cheryl Peters reported that due to the death of Jeannette
Heil's mother there will not be a financial report untill the next meeting.
Robeft got two quotes for the BHS banner.
# L- a 70" by 3L" portable banner that comes with its own carrying case.
QUOTE $26s.00.
# 2- a 2' by 6'standard banner with corner gromets to fasten it up
QUOTE $125.00 (black and red).
A motion to accept quote # 2 for $125.00 was made by Corky Ouellette, seconded
by Sandy Sage. Motion carried, Cheryl will let Robert know.
Cheryl asked if we should purchase some of the Bayham Memories and Milestones
books to give out to quest speakers who already received the Vienna highlights book.
A motion to buy 5 Bayham Memories and Milestones books was made by Donna
Baldwin, seconded by Harris Teall. Motion carried. Cheryl will pick them up.
Cheryl has received the registered Charity forms she will pass them on to the
treasurer.
She will also fill out the Service Canada student jobs forms and send them in.
The Municipal Assistance forms are filled out and we are asking for service in kind
again as well as any newer computer equipment that is not in use at the Municipal
Office as our computer at the Edison Museum is pretty old. Cheryl wlll drop the forms
off at the Municipal Office.
Cheryl Peters has suggested that Ray Maddox hold the position of President for one
more year as no member is able to fill the spot at this time, we will discuss it at the
next meeting.
TREASURERS REPORT: Robeft Heil reported as follows.
January 31,20L0 ---------$
Bayham Historical Society minutes of meeting held February 11,
2010. File: C06
Page 36 of 297
February 01, 2010 --------$
Lottery Account- -----$
Petty Cash----- -------$
Income-- ----$
Expense- ----$
Share Account- -------$
Less o/s cheque-- ----$
Membership fees are due.
$15.00 per couple and $10.00 each person.
Cooperate $50.00.
PROGRAM DIRECTOR: ALL MEMBERS - Our speaker for March 11, 2010 will be
Louise Weston. Her topic will be the Bayham 150th.
ADVERTISING DIRECTOR: Donna Baldwin reported that both the Aylmer and
Tillsonburg papers carried our article.
SOCIAL DIRECTOR: Cheryl Peters and L,iz Ball will bring refreshments for our
March 1lth 2010 meeting. It was sugested that a list of dates be passed around and
any member who wishes can put her name on the date she wants to bring the
refreshments. If unable to do so on that date another member will step in and help.
MYSTERY OBJECT An old oyster shucker guessed by many.
-o,ThenextmeetingwillbeonMarch11,2010at7:30PM.atthe
Municipality of Bayham Office.
CLOSE MEETING: A motion to close the meeting was made by Harris Teall, 2nd.
BySandra Sage. Motion carried,
Date
President Secretary
Bayham Historical Society minutes of meeting held February 11,
2010. File: C06
Page 37 of 297
Page 38 of 297
DNINKIN6 \^¿ATER
SıtiÈöÈ'ÞÈoîËcriöN
ACT FOR CLEAN WATER
LAKE ERIE
SoUR(E
PRoTECTIoN
RE6loN
LAKE ERIE REG¡ON SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, February 4, 2010
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, February 4,2010 at the Grand River Conservation Authority Administration
Centre, 400 Clyde Road, Cambridge, ON.
Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, H. Cornwell, M. Goldberg,
R. Haggart, J. Hanison, A. Henry, *K. Hunsberger, R. Krueger,
J. Laird, l. Macdonald, D. Murray, J. Oliver, D. Parker, L. Penin,
G. Rae, T. Schmidt, R. Seibel, B. Ungar, M. Wales, D. Woolcott,
W. Wright-Cascaden
P. General, B. LaForme, C. MartinMembers Regrets:
Proxy Representatives: None
Liaisons:
Region Management
Committee:
Staff:
Also Present:
T. Duong, Provincial Liaison; P. Emerson, Source Protection
Authority Liaison; D. Young, Public Health Liaison
A. Dale, GRCA;T. Marks, KCCA; B. Sloat,, LPRCA; K. Smale,
CCCA; E. VanHooren, KCCA
D. Belanger, Guelph Waterworks; N. Betts, GRCA; S. Cooke,
GRCA; N. Davy, GRCA; K. Elder, Township of Centre Wellington;
J. Etienne, GRCA; B. Fields, Norfolk County; S. Glauser, GRCA;
E. Hodgins, Region of Waterloo; S. Kurli, Halton Region;
T. Middleton, Region of Waterloo; L. Minshall, GRCA; T. Ryan,
GRCA; D. Schultz, GRCA; T. Seguin, GRCA; S. Strynatka, GRCA;
H. Waite, County of Oxford, P. Wílson, Haldimand County; A. Wong,
GRCA; G. Zwiers, GRCA
J. Annis, Ontario Stone, Sand and Gravel Association; N. Chaloner;
M. Darmon; G. Deonarine, Stantec Consulting; L. Gríffith;
S. Hollingshead, Ontario Stone, Sand and Gravel Association;
V. Kirsch, Guelph Mercury; J. Martin; G. Ounapuu, Lotowater; Greg
Padusenko, Golder and Associates; J. Piersol, Golder and
Associates; T. Shanoff, Stantec Consulting
1. Call to Order
C. Ashbaugh called the meeting to order at 1:00 p.m.
2. Roll Call and Certification of Quorum - l7 Members Gonstitute a Quorum
(213 ot members)
The Recording Secretary called the roll and certified quorum.
Lake Erie Region Source Protection Committee minutes of
meeting held February 4, 2010. File: E00
Page 39 of 297
Minutes of Meeting
Lake Erie Region Source Protection Committee
February 4,2010 Page2
3. Ghairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
r On January 25 and 26 the Ministry of the Environment hosted the Chair and Program
Manager meetings in Toronto. Attendees discussed assessment report status updates
and next steps. As of January 26, three assessment reports had been submitted to the
Ministry of the Environment, two of which were from the Lake Erie Region. The Lake Erie
Region was also at the top for funding disbursements due to the exceptional delivery of
the Stewardship Program. Staff were congratulated on their hard work.
o Januâry 28 was the Annual General Meeting for the Catfish Creek Conservation
Authority. An annual report for CCCA was distributed to the members. C. Ashbaugh
commended conservation authority staff for the exceptional work they undertake with
limited resources.
*K. Hunsberger joined the meeting at 1:10 pm.
o lnformation was circulated to members regarding a University of Waterloo graduate
student's research project regarding water govemance. Members who are interested in
participating can indicate their interest on the handout. M. Cecschi-Smith pointed out that
members are receiving numerous requests to participate in similar research projects.
C. Ashbaugh noted to whatever extent members are able to assist is appreciated.
o Jr¿1. Wales asked if the subject of dead stock was addressed at the Chair's meeting.
C. Ashbaugh indicated that it was not.
o p. Emerson introduced Professor Andrew Hamilton Joseph who is visiting from
Argentina, The Grand River Conseruation Authority has a twinning agreement with Los
Alganobos relating to the San Roque Lake watershed in Cordoba, Argentina.
4. Review of Agenda
A revised agenda was distributed to members with the addition of item 9. a) i.,
correspondencefrom Jessica Annis, Ontario Stone, Sand and Gravel Association. ltem 10).
e) was amended to follow 10) a) to accommodate the consultant's schedule.
Moved by: B. Ungar
Seconded by: G. Rae carried unanimously
THAT the revised agenda for the Lake Erie Region Source Protection
Committee Meeting of February 4,2010 be approved.
5. Declarations of Pecuniary Interest
a) D. Murray declared pecuniary interest on item 10) g) SPC-02-10-07 Centre Wellington
Vulnerability and lssues and item 10) h) SPC-02-10-08 Southgate Vulnerability and
lssues because Triton Engineering, his firm, was involved in the technical studies.
Lake Erie Region Source Protection Committee minutes of
meeting held February 4, 2010. File: E00
Page 40 of 297
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 4,2010 Page 3
6. Minutes of Previous Meeting - January 21,2010
Moved by: D. Parker
Seconded by: L. Perrin carried unanimously
THAT the minutes of the previous meeting January 21, 2010 be approved
as circulated.
7. Hearing of Delegations
a) Stephen Hollingshead, Geological Engineer, Ontario Stone, Sand and Gravel
Association
S. Hollingshead stated that he is a delegate on behalf of the Ontario Stone, Sand and
GravelAssociation, and will address report SPC-10-02-01 Background on Quarrying as a
Drinking Water Threat, requesting that the recommendations in the report not be
supported.
The key technical recommendations that the Ontario Stone, Sand and Gravel
Association would like to address are the recommendations that excavation that
breaches the aquitard protecting a municipal drinking water supply aquifer should be a
prescribed drinking water threat, and that excavation below the water table is a drinking
water quality threat due to the possible introduction of pathogens. S. Hollingshead noted
that in the regulations, the basis of the assessment is an equation similar to Risk=Threat
+ Vulnerability, noting that he perceives the threat to be a source of contamination and
the vulnerability to be a pathway for the contamination to reach the drinking water
source. He noted that the extraction in and of itself is not a contamination. The fuel that
powers the equipment for extraction is a source of contamination. The Ministry of the
Environment has canied out a comprehensive list of prescribed drinking water threats
and the fuels are addressed by the threats list. S. Hollingshead further noted that lakes,
similar to pits and quanies, are connected to groundwater, but lakes have not been
included on the threats list.
Currently, pits and quarries are addressed in the vulnerability assessment as either
preferential pathways or increasing the vulnerability of the area. lt is the Ontario Stone,
Sand and Gravel Association's position that this is the best approach. On behalf of the
OSSGA, he noted that they do not believe that the recommendations are substantiated
or consistent with the Ministry of the Environment's science, and asks the committee to
consider not supporting the recommendations. S. Hollingshead noted that Jessica Annis,
the author of the correspondence from the OSSGA, was also in attendance if anyone has
questions or comments.
A. Henry clarified that at this stage of the assessment, many of the threats are
hypothetical based on windshield surveys and land use zoning being cross-referenced
with the threats tables. At this point, threat does not necessarily translate to risk. He
expressed concern regarding whether aggregate extraction is being accurately
characterized in the vulnerability assessments and whether associated activities are
being assessed properly, and noted it would be prudent to seek guidance from the
Ministry of the Environment.
Lake Erie Region Source Protection Committee minutes of
meeting held February 4, 2010. File: E00
Page 41 of 297
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 4,2010 Page 4
M. Goldberg pointed out that the motion was put forward because it was thought this was
an oversight, noting that the threats list was actually developed quite quickly, and was
modifìed with additions as recently as December. He identified that there are intrinsic
threats related to previous land uses in and around the pits and quarries. He further
noted that lakes are a naturally occuning feature, and the purpose of this discussion is to
address man made activities that breach the aquitard.
T. Schmidt noted that the definition of drinking water threats is not exclusive to the
threats list provided by the Ministry of the Environment. Any activities that have the
potential to adversely affect the quality of drinking water can also be identified. J. Laird
concurred and noted that only a portion of the definition of drinking water threat was
shown in the presentation. The full definition includes the "potential to adversely affect
drinking wate/'which allows for a potentialtime lapse in the risk equation.
M. Wales asked what the difference would be between a farm inigation pond and an
aggregate extraction site, noting that the spreading of manure in a gravel pit is unlikely
and that pathogens from previous farm operations would not survive to the next land use.
He noted that there is always the risk of past practices affecting current land use; he is
not supportive of labeling extraction as a threat at this point in time, but would be open to
further discussion.
J. Oliver suggested that the potential water quantity threat posed by quarry operations
that the breach the aquitard should also be considered. He asked for comment on
whether a pit or quarry operation that breaches the aquitard could adversely affect the
municipal water supply. S. Hollingshead responded that water extraction for pits or
quarries is noted as a potential water quantity threat by the Ministry of the Environment.
M. Goldberg cited atrazine as a commonly used chemical that would remain in the soil
for a long period of time and could be introduced to the water through aggregate
extraction.
D. Woolcott asked how many aggregate sites extract below the water table.
S. Hollingshead responded that approximately one third to one half of all aggregate sites
extract below the water table as well as above. He advised that although this is a rough,
estimate, the number is significant.
D. Parker referenced two aggregate operations in Flamborough and Melancthon, and
noted that if the companies agreed to stay out of the aquifer, he could support the
OSSGA's position. Rather than looking at how things were done in the past, D. Parker
suggested his focus will be on future uses.
S. Hollingshead noted that although he does not dispute many of the members'
comments, he asks that members carefully consider keeping the threats and the
vulnerability separate, as opposed to mixing the two, as the current report proposes.
Presentations
None
Lake Erie Region Source Protection Committee minutes of
meeting held February 4, 2010. File: E00
Page 42 of 297
Minutes of Meeting
Lake Erie Region Source Protection Committee
February 4,2010 Page 5
9. Correspondence
a) Copies for Members
i) Correspondence from Jessica Annis, Ontario Stone, Sand and Gravel Association to
Craig Ashbaugh, Chair and Members of the Lake Erie Region Source Protection
Committee Re: Report No. SPC-10-02-01 Background on Quarrying as a Drinking
Water Threat
b) Not Copied
None
Res. Â/o. 06-10 Moved by: R. Krueger
Seconded by: J. Harrison carried unanimously
THAT the correspondence be received as information.
10. Reports
a) SPC-02-10-01 Background on Quarrying as a Drinking Water Threat
L. Minshall provided an overview of report SPC-10-02-01 Background on Quarrying as a
Drinking Water Threat.
A. Henry suggested that the first two recommendations are within the prescribed process
for assessing risk although there is a potential flaw because there is no hazard rating for
an activity that increases the vulnerability of the wellhead protection area or intake
protection zone. He suggested that asking the Director to develop a hazard rating for an
activity that increases the vulnerability of the intake protection zone or wellhead protection
area would address this flaw. He noted that the last two recommendations are essentially
addressed in the Source Protection Plan draft regulation and he is supportive of putting
these recommendations forward.
L. Minshall emphasized that the action of breaching the aquitard is the item of concern
because it is assumed to be releasing pathogens into groundwater that are always
presumed to exist in sulace water. A. Henry noted that there remains, however, no
assessment of activities that modify the vulnerability. Transportation corridors are another
example of this, and it is not being addressed.
R. Seibel pointed out that most quarries have been digging below the water table for
years, and the aquitard acts as a protective barrier to the aquifer. He noted that the
second recommendation does not focus on the aquitard and by including excavation
below the water table all excavation activities in the province could be affected. He noted
that he is particularly concerned with the wording of the second recommendation.
L. Minshall clarified that the wording was intended to limit the recommendation, not
expand it, and could be reworded to clarify.
M. Wales noted that seasonal water tables can vary and supports rewording the second
paragraph. Further, he referred to the first recommendation and asked how large of an
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area would be affected considering the size of the aquifers. He wondered if any
parameters such as those used by the lPZl, or WHPA A would be applied. L. Minshall
responded that, as with other threats, extraction would only be a threat in a wellhead
protection area, and the closer it is, or the more vulnerable the geology, the more of a
threat it is. Excavation below the water table that breaches an aquitard wouldn't be a
threat unless it is in a wellhead protection area.
B. Ungar asked what is considered the release of pathogens. L. Minshall responded that
the Ministry of the Environment has two approaches to determine hazard scores based
on pathogens or chemicals. Quarry pits have a parallel with storm water ponds in that
surface water in Ontario is deemed to be contaminated with pathogens. On that basis, a
release of that surface water to the aquifer is a release of those pathogens into the
groundwater. lt would be up to the Ministry of the Environment to determine the hazard
score for the situation. B. Ungar asked if a pathogen is all inclusive (coliforms and
chemicals). L. Minshall responded that the pathogens are whatever the Ministry of the
Environment and public health have included in their assumptions regarding surface
water contamination.
R. Seibel pointed out that any quarries that go below the water table and pump more than
50,000 litres per day require a permit to take water. The permits have a clause indicating
that if conditions change, the permit may be removed.
R. Seibel asked whether it is expected the assessment of extraction as a threat would be
addressed before or after the Assessment reports are submitted. L. Minshall responded
that she hopes that the recommendations would be considered prior to submission of the
Assessment Reports. This will allow the opportunity to work with the Ministry on
developing the hazard rating. L. Minshall further identified that under Rule 19 the
committee can identify a threat that is not on the threats list and ask the Director for a
hazard score. lf it is over 4, it can be a low, moderate, or significant threat. lf, however,
the MOE indicates that the committee's interpretation of the Clean Water Act is not in
keeping with the Ministry's understanding, nothing would happen.
L. Minshall indicated that the last two recommendations of her report have been
addressed in the Source Protection Plan discussion paper, and so it appears these will
have already been acknowledged by the Ministry.
D. Parker asked if the water in the quarries had been tested for E. coli.
S. Hollingshead responded negatively but noted that the MISA program undertook a
study which determined there is no need to regulate water quality from the quarries, and
that it was suitable for discharge.
D. Murray wondered how broadly the implications of these recommendations could affect
activities, and cited the installation of sanitary sewers and water mains as an example.
L. Minshall noted that the recommendation is based on excavation that breaches the
aquitard in a wellhead protection area; any excavation breaching an aquitard in a
wellhead protection area would be a threat. l. Macdonald pointed out that this
recommendation is really related to a small area associated with municipal water supplies
where the aquitard is being breached.
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Res. fVo. 07-10 Moved by: M. Goldberg
Seconded by: J. Laird
PageT
H. Cornwell asked if the recommendation should explicitly identify municipal wellhead
protection area. He expressed concem that, as it is written now, more areas may be
affected than intended. L. Minshall identified that the prescribed threats list only identifies
the name of the activity, and these activities only apply in wellhead protection areas.
M. Wales suggested there are still concerns, and suggested the MOE has not recognized
surface water as contaminated, citing an example in Peterborough pertaining to Canada
geese in the Trent River. L. Minshall clarified that the situation in the Trent River referred
to a Stewardship funding application, and that decision has since been reversed and the
Ministry is identifying that there is a gap.
M. Goldberg stated that the purpose of the original motion was to add to the list of what
could be considered significant threats. Justice O'Connor identified that a multi-banier
approach was necessary to safeguard drinking water. Removing an aquitard, a barrier
that protects municipal drinking water, is removing a banier. The intention of the
recommendation is to ask the Ministry of the Environment to consider to what extent the
removal of this barrier poses ahazard to municipal drinking water supplies.
J. Harrison suggested that the purpose of the committee is to consider proposals to
protect drinking water. There has been a concern raised by some committee members
that extraction that breaches the aquitard might impact the work of the committee. The
committee is asking the Ministry for empowerment, a framework for considering that
concern. Moving these recommendations forward would be asking for tools to achieve
their goals.
M. Ceschi-Smith identified that there are gravel pits beside the Grand River upstream of
Brantford's intake and asked if this could negatively impact Brantford's drinking water. L.
Minshall clarified that there is not a parallel between the current recommendation and the
gravel pits upstream of Brantford's intake.
A. Henry identified that the first two recommendations are asking the MOE to consider
this activity and its implications to the water systems. Noting that the outcome will not be
solved at this committee table, A. Henry suggested it would be prudent to put the
recommendations forward for the Ministry' consideration, explanation and guidance.
The motion was initially put forward at the meeting December 3, 2009. M. Goldberg and
J. Laird were asked if they would consider the proposed four recommendations as a
friendly amendment to their original motion. M. Goldberg and J. Laird accepted the
amendment. R. Seibel asked if the recommendations could be split into four motions.
R. Seibel pointed out that the committee is asking the Ministry to do more than consider
or provide guidance; the committee is taking a position and asking the MOE to support
this position. M. Goldberg called the question.
Carríed (1 opposed)
THAT the Lake Erie Region Source Protection Committee recommend to
the Minister of the Environment that Regulation 287/07 secfion 1.1
subsection (1) be amended to add excavation that breaches the aquitard
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protecting a municipal drinking water supply aquifer to the list of activities
that are prescribed drinking water threats.
M. Wales asked if the wording for the second motion was going to be amended.
L. Minshall proposed amending the wording to add "that breaches fhe confining
layer protecting the aquifel'. M. Goldberg and J. Laird accepted the friendly
amendment. B. Ungar pointed out that there is more than just the risk of
pathogens, and suggested changing the wording to acknowledge this. A. Henry
suggested changing "pathogens" to 'contaminants". B. Ungar agreed this would
address his concern. M. Goldberg and J. Laird accepted the friendly
amendments.
Res. lVo. 08-10 Moved by: M. Goldberg
Seconded by: J. Laird Carried (2 opposed)
Lake Erie Source Protection Committee identify excavation
water table that breaches fhe confining layer protecting the
aquifer as an activity that may be a drinking water threat and request the
Director to establish the hazard rating of the activity based on the release
of contaminants to the aquifer that results from the breach of the confining
layer protecting the aquifer.
Res. No. 09-10 Moved by: M. Goldberg
Seconded by: J. Laird Carried (1 opposed)
THAT the Lake Erie Region Source Protection Committee request that the
upcoming source protection planning regulation provide for policies
intended to dealwith transport pathways that increase the vulnerability of a
drinking water source such that significant threats are or can be created.
Res. No. 10-10 Moved by: M. Goldberg
Seconded by: J. Laird Carried (1 opposed)
THAT the Lake Erie Region Source Protection Committee request that pit
and quarry licences rssued under the Aggregafe Resources Act be
included in the list of instruments to be prescribed in the upcoming source
protection planning regulation.
e) SPC-02-10-05 Haldimand Gounty Vulnerability, Threats and lssues
There were no questions or comments pertaining to report SPC-10-02-05 Haldimand
County Vulnerability, Threats and lssues.
Res. Âlo. 11-10 Moved by: D. Murray
Seconded by: R. Krueger carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the following reporfs be made available to the
public and incorporate the components into the Grand River and Long
Point Region Source Protection Area Assessment Repods;
THAT the
below the
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1. Hatdimand County Source Protection Planning Technical Study
Phase 1 lJpdate: Surtace Water Vulnerability Assessment Study
lJpdate for the Dunnville and Nanticoke Water Treatment Plants
(Stantec,2010);
2. Haldimand County Source Protection Planning Technical Study
Phase 2 lJpdate: /ssues Evaluation, Threats lnventory, and Threat
LevelAssessment for the Nanticoke WTP (Stantec, 2010); and
3. Hatdimand County Source Protection Planning Technical Study
Phase 2 lJpdate: /ssues Evaluation, Threats lnventory, and Threat
LevelAssessment for the Dunnville WTP (Stantec, 2010).
b) SPC-02-10-02 Region of Waterloo Threats and lssues
Tammy Middleton provided an overview of Report SPC-10-02-02 Region of Waterloo
Threats and lssues. Region of Waterloo issues include nitrates, salt (chloride, sodium)
and trichloroethylene. lt was noted that the Region of Waterloo has been aware of these
issues for some time, and has been monitoring them. The threats assessment data was
collected from the census sent to landowners asking about activities on their property.
J. Harrison noted that 268 threats were identified in relation to the issue of salt, and
asked if most of those threats are due to parking lot salting during the winter.
T. Middleton responded that is likely the case.
A. Henry inquired if the historical trend versus the active trend of chloride can be
quantified. T. Middleton responded that they have an estimate. E. Hodgins indicated that
the travel times to the example wellfield are very long. The salt currently being identified
in the water is likely 15-20 years old. lt will take 15-20 years, even if applications were
reduced now, to benefit from salt reduction in this area.
J. Harrison noted that Baden has 51 significant threats related to nitrate issues and
asked if this means there are 51 farms in the wellhead protection areas causing the
nitrate problems. E. Hodgins suggested that although farms may be contributing to the
nitrates, septic systems could also be the cause.
D. Parker requested clarification regarding whether the Baden well is operational.
E. Hodgins responded that the Baden well is not currently supplying municipal water, but
is part of the long term water supply strategy, and as such, is included in the planned
infrastructure.
D. Parker asked if there will be an independent audit for the census submissions.
E. Hodgins stated that the next step is to begin site visits to verify site activities.
D. Parker asked how places of worship could be identifìed as threats. T. Middleton noted
that properties were identified based on their MPAC code, if the site had a septic system
or a stormwater management pond, it could be considered a threat.
R. Seibel noted that there were two significant threats identified in gravel pits and asked
if the source of the threat was fuel storage. T. Middleton advised that she did not have
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the detailed threats list on hand; however, she suggested that typically pits and quarries
were treated with assumptions of what type of activities would be occurring, and fuel
storage could be one of them. R. Seibel requested follow-up details regarding the source
of the threats.
A. Henry asked whether the peer review was complete. L. Minshall responded that the
threats assessment does not require peer review but the information is somewhat
dependant on the peer review of the vulnerability, which remains outstanding.
Res.12-10 Moved by: l. Macdonald
Seconded by: A. Henry carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the Region of Waterloo threats, conditions and lssues assessmenf
report available to the public and incorporate the information into the
Grand River Source Protection Area Assessment Repoft pending
acceptable peer review of the repoñs, as outlined in repoft SPC-I2-09-01 .
* Break- 2:50 - 3:00
c) SPG-02-10-03 Draft Source Protection Plan Regulation
S. Glauser provided an overview of report SPC-10-02-03 Draft Source Protection Plan
Regulation and summarized the changes to the Draft Source Protection Plan Regulation
since the discussion paper comments were submitted.
J. Oliver asked if the Conservation Authority Act is included in the prescribed
instruments. S. Glauser replied that the Conservation Authority Act is not currently listed
in the draft regulation. L. Minshall elaborated that Conservation Ontario has taken note
of the fact that the Conservation Authority Act has not been included and it is expected
they will be providing feedback.
J. Harrison emphasized that any explanatory documents supporting the Source
Protection Plan could be subjected to legal scrutiny for any item of dispute.
Res. Â/o. 13-10 Moved by: J. Harrison
Seconded by: M. Ceschi-Smith carried unanimously
THAT the Lake Erie Region Source Protection Committee receive Repoñ
SPC-02-10-03 Draft Source Protection Plan Regulation for information.
* J. Oliver left the meeting at 3:10 pm.
d) SPC-02-10-04 Gity of Guelph Threats and lssues
D. Belanger provided an overview of SPC-02-10-04 City of Guelph Threats and lssues
and noted that adjusted vulnerability will be brought to the committee on March 4.
lssues in the City of Guelph include nitrates, salt (chloride, sodium) and
trichloroethylene.
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J. Harrison asked how issue contributing areas are defined. D. Belanger responded that
contributing areas are identified through computer modeling using particle tracking.
* M. Cecshi-Smith left the meeting at 3:30.
D. Parker asked what is being done about brownfields and industrial sites. D. Belanger
advised that there are sites that still require remediation. When the properties belong to
private landowners, it is the Ministry of the Environment's responsibility to enforce site
remediation; unfortunately that process can sometimes be quite slow. D. Parker
wondered if there is a method for municipalities to follow up with companies who leave
brownfields. D. Belanger noted that those policies rest in the Environmental Protection
Act and Ontario Water Resources Act, which is under the jurisdiction of the Ministry of
the Environment.
J. Harrison identifìed that the largest data gap appears to be the uncertainty pertaining
to conditions; he asked how long it is expected to take to achieve more certainty
pertaining to conditions. D. Belanger pointed out that the exchange of information is at
the discretion of the property owner. Some individuals are cooperative with sharing the
information, while some are afraid to share that information for fear of liability. The
Ministry of the Environment is working to clean up sites, but has difficulties mediating
discussions pertaining to who is responsible.
M. Goldberg noted the significant impact the quarry has on the wellhead protection
areas. He asked if the source of the trichloroethylene (TCE) at Emma well has been
identified and eliminated. D. Belanger responded that although the City of Guelph has
done some initial work, they have not found the source. Deep bedrock aquifers tend to
pull water from large areas, and the source of contamination cannot easiy be tracked
through a monitoring well. He noted that this process will lead in the right direction by
identifying properties that have handled or stored TCE.
R. Seibel observed that the WHPA-D and E have changed significantly with the quarry's
pumping stopped, but he didn't see a change otherwise in the mapping. D. Belanger
advised that the new mapping was not used for the purposes of this presentation;
however, the new maps will be used moving forward.
Res. No.14-10 Moved by: B. Ungar
Seconded by: L. Perrin carried unanÍmously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate the components of the report City of Guelph Water Quality
Threats Assessment (AquaResource and Sfanfec, 2010) into the Grand
River Source Protection Area Assessment Report, and make it available
to the public.
f) SPC-02-10-06 Draft Assessment Report Public Comments
S. Glauser provided an overview of report SPC-10-02-06 Draft Assessment Report
Public Comments.
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A. Henry referenced comment number one and requested clarification regarding whether
the reference to the blob refers to the Kettle Creek sediments as well as Port Stanley. He
further suggested that shoreline protection is not within the purview of this committee.
L. Minshall clarified that the shoreline comment was pertaining to risk management along
the shoreline, such as septic upgrades through the Stewardship Program, which is not
part of the Assessment Report. A. Henry also noted that because the intake protection
zone is completely within the lake, shoreline properties would not qualify for Stewardship
funding.
A. Henry referenced comment number three regarding the Kettle Creek plume and asked
if it is referring to the interface between the flow of water from Kettle Creek out into Lake
Erie. He noted that this can change dramatically based on wind and wave conditions.
L. Minshall identified that the comment was a specific request; the Kettle Creek plume
was characterized in the full characterization report, but was left out when the report
contents were condensed for the assessment report. The comment is asking that this
reference to the plume be included in characterization information that is being brought
forward into the assessment report.
A. Henry referenced comment number four regarding the implications of the wastewater
treatment plant. He noted that there was considerable discussion in the characterization
section regarding the wastewater treatment plant, but the actual assessment has been
dealt with in work for IPZ-3. He asked if it is staffs intention to revised the wording and
advise that the wastewater treatment plant is being addressed in the IPZ-3 studies. L.
Minshall responded that the comment is related to the characterization of the wastewater
treatment plant in the discussion regarding general water quality. The concern is that the
data that was used to characterize the water quality is outdated and does not provide a
current representation of the wastewater treatment plant.
Res. l\lo. 15-10 Moved by: D. Murray
Seconded by: W. Wright-Cascaden carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the recommended changes to the Catfish Creek Source Protection
Area Assessmenf Report and Kettle Creek Source Protection Area
Assessment Repoft in response to comments received during the
consultation period on the DraftAssessment Reporfs.
g) SPC-02-10-07 Centre Wellington Vulnerability and lssues
G. Zwiers provided an overview of report SPC-10-02-07 Centre Wellington Vulnerability
and lssues.
D. Parker asked if the new Middlebrook well is expected to be listed. G. Zwiers
responded that the Middlebrook does not yet meet the definition of a planned well, and
therefore cannot be included in this process. D. Parker noted that downtown Fergus has
no gas stations, but they have boreholes for monitoring for contamination. D. Murray
responded that there are known contamination concerns that continue to be monitored
in Fergus.
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D. Parker expressed concern with relying on lines on a map to determine which
properties are or are not included in the source protection planning process.
J. Harrison asked why trichloroethylene is not being considered an issue. D. Murray
advised that the Township of Centre Wellington does not perceive trichloroethylene to
be an issue because of the decreasing trend. J. Hanison noted that he is not
questioning the issue, but he is questioning the process.
Res. lVo. 16-10 Moved by: B. Ungar
Seconded by: J. Laird carríed unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the repoñ: Township of Centre Wellington
Draft Source Protection Vulnerability Assessment and Issues Evaluation
(Golder, 2009) into the Lake Erie Region Source Protection Assessmenf
Report.
h) SPC-02-10-08 Southgate Vulnerability and lssues
G. Zwiers provided an overview of report SPC-10-02-08 Southgate Vulnerability and
lssues.
W. Wright-Cascaden asked if there will be a consistent approach to addressing issues in
the assessment report. L. Minshall responded that staff have not received all of the
technical reports, but it is not expected that the approach will not be consistent. ln the
cases of Centre Wellington and Southgate, they have a plan of action that is shown to
be working. W. Wright-Cascaden expressed concern that for some municipalities the
issues will appear to be greater, because of the different approaches. She noted that it
would be prudent to think strategically regarding how to best address this.
l. Macdonald wondered what the benefit would be in not including these issues. D.
Munay advised that from Southgate's perspective they feel strongly they have identified,
studied, and sampled their issue, and they have a game plan that they would like to be
given the opportunity to put in place and see if it solves the situation. ln this
municipality's situation, they feel more comfortable trying to address the issue without
including it in the source protection process. lf this approach proves unsuccessful, they
willthen include it in the source protection process.
J. Harrison noted that different consultants are submitting the technical information for
various municipalities in different formats and asked if it is expected that there will be an
attempt to provide a consistent format in the assessment reports. L. Minshall replied
affirmatively.
H. Cornwell asked how the well decommissioning in the two year time of travel will be
funded. D. Murray responded that he can only speak to this particular case. The
decommissioning of wells in Southgate has been completed. The municipality and the
Ministry of the Environment's Stewardship Program shared the cost. There was no cost
to the landowners.
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L Macdonald identified that he is uncomfortable with municipalities being able to say
they are not issues, noting that these are issues, they are simply managed issues. He
drew the parallel that industries can be identified as threats, and do not have the option
of being taken off the list if they are a managed threat. He noted that the Region of
Waterloo has numerous issues, and they are identifying them. L. Minshall suggested
that this is a topic of discussion for committee. The decision regarding including or
excluding an issue has been left up to the municipality. lf the committee feels strongly as
a group there should be a more systematic approach and decides to veto the decision
of the municipality that is within their purview.
A. Henry noted that managed issues should still be addressed as issues. As part of the
risk assessment, the report could state that the risk is being addressed through the
identified measures.
J. Piersol advised that the consultants requested guidance from the Ministry of the
Environment and the Ministry's response was that issues is a grey area regarding
deteriorating water quality and whether effective treatment is in place.
R. Krueger concuned that even managed issues should be identified as issues. lf
mitigation is in place, the threat can be considered low.
J. Harrison suggested that if the Ministry provided consultants with background material,
it would be helpful if staff could provide a report with a brief discussion on the subject.
T. Schmidt expressed surprise that the Ministry of the Environment would provide this
response to consultants, and agreed that an information report would be helpful.
Res. Â/o. 17-10 Moved by: A. Henry
Seconded by: J. Harríson carried unanimously
THAT staff provide a repoft for the Source Protection Commiftee that
describes the Ministry of the Environment's guidance on identifying rssues.
Res. No. 18-10 Moved by: H. Cornwell
Seconded by: D. Parker carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the two reports: Draft Report on Dundalk
Municipal Wells - Groundwater Model and Capture Zone Development
(Golder, 2009a) and Village of Dundalk, Draft Source Protection
Vulnerability Assessmenf and /ssues Evaluation (Golder, 2009b) into the
Lake Erie Region Source Protection Assessrnent Repoft.
11. Business Arising from Previous Meetings
None
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12. Other Business
a) Question and Answer Period
None
13. Closed Meeting
Not applicable
14. Next Meeting - Thursday, March 4,2010,1:00 pm
GRCA Administration Centre,400 Glyde Road, Gambridge, ON
15. Adjourn
Movedby: G. Rae
Seconded by: D. Parker carried unanimously
The Lake Erie Region Source Protection Committee meeting of February 4,2010 adjourned
at4:25 p.m.
Chair Recording Secretary
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5
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
Februarv 3. 2010
Members in attendance: R. Sackrider, P. Black, S. Lamb, B. Sloat, J. Hunt, L. Chanda and
R. Geysens.
Staff in attendance: C. Evanitski, J. Robertson, D. Holmes, H. Surette, J. Maxwell and D.
Mclachlan.
Scrutineers in attendance: D. Miller and D. Cole
Regrets: P. Ens, L. Bartlett, P. Lee
The LPRCA Chair called the meeting to order at 6:37 pm Wednesday, February 3d, 2010 in
the LPRCA Hay Creek office Boardroom.
ADD¡TIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None recorded.
ELECTION OF LPRCA CHAIRMAN AND VICE.CHAIRMAN
B. Sloat called upon D. Miller to conduct the annual election tor 2010. D. Miller declared
the positions for Chairman and Vice-Chairman vacant and then called for nominations for
the Chairman. S. Lamb nominated B. Sloat who accepted the nomination. J. Hunt
nominated P. Black who also accepted the nomination. D. Miller called lor 2nd nominations
for the Chairman and received none. He called for 3'd nominations and again received
none.
MOTION A-l moved by R. Sackrider, seconded by R. Geysens and carried that the
nominations for the Chairman be closed.
Ballots were distributed and collected by D. Cole. The scrutineers left the room to count
the ballots. Upon their return D. Miller announced that B. Sloat was voted in as Chair of
LPRCA for 2010. B. Sloat was pleased to accept the position. Ballots were destroyed.
MOTION A-2 moved by S. Lamb, seconded by R. Geysens and carried that Buck Sloat is
declared LPRCA Chairman lor 2010.
D. Miller then called for nominations for Vice-Chair. B. Sloat nominated R. Sackrider who
accepted the nomination. D. Miller called for 2nd nominations for Vice-Chair and received
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 55 of 297
none. He called for 3'd nominations and again received none.
MOTION A-3 moved by S. Lamb, seconded by L. Chanda and carried that the nominations
for the Vice-Chairman be closed.
MOTION A-4 moved by B. Sloat, seconded by S. Lamb and carried that Ron Sackrider is
declared LPRCA Vice-Chairman for 2010.
Both the Chair and Vice-Chair thanked the Board for their support. The Chairman and GM,
C. Evanitski thanked the scrutineers for participating in the election process and presented
them with a token of appreciation. The scrutineers then left the meeting.
DEPUTATIONS
Bernie Solymar re: BHCA Education Programming Model
B. Solymar distributed copies of the Long Point World Biosphere Reserve (LPWBR)
newsletter and brochure.
The Backus Education Coalition Group (BECG) is working on a proposal that assumes
responsibility for the education programming, heritage village and education centre. They
are focusing on a year-round, curriculum based program. The plan is to expand on current
festivals and add new ones, increase the number of camps and recreation activities. They
would also like to hire a museum curator and a project manager. The presentation also
suggested that in order to become an eco/heritage tourist destination will require significant
upgrades to the village and the Ed. Centre. BECG is prepared to fundraise and look for
funding upgrades. A full proposal will be presented to the Board in early April.
B. Solymarfielded questions from the Board. Members requested a formal business plan.
MOTION A-5 moved by L. Chanda, seconded by R. Geysens and carried that the LPRCA
Board of Directors supports consideration of any proposed funding model that will support
the offsetting of costs to provide educational programming at the Backus Heritage
Conservation Area;
And that such modeloutline details including, but not limited to, revenue/expense streams
for both LPRCA and the program administrators, funding sources/partners, as well as,
short- and long{erm plans to ensure program sustainability.
MINUTES OF PREVIOUS MEETINGS
MOTION A-6 moved by S. Lamb, seconded by R. Geysens and carried that the minutes
of the LPRCA Board of Directors regular meeting held December 2nd,2009 be adopted
as circulated.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 56 of 297
REVIEW OF COMM¡TTEE MINUTES
MOTION A-7 moved by S. Lamb, seconded by L. Chanda and carried that the minutes
from the Lee Brown Marsh Management Committee of April 24th, 2OOg be received for
information.
CORRESPONDENCE
D. Holmes addressed the issue re: Off Leash Dog Park.
MOTION A-B moved by S. Lamb, seconded by R. Geysens and carried that
correspondence outlined in the Board of DireCtors'Agenda of February 3'd, 2010 with
additions be received for information.
DEVELOPM ENT APPLICATIONS
a) NEW APPLICATIONS
The Planning Department requested approval of a total of five applications, one with
conditions under section 28 regulations. No questions.
MOTION A-9 moved by J. Hunt, seconded by R. Sackrider and carried that the Board
of Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106),
NC-6/10 BU-1/10 NC-7/10 NC-8/10
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, Interference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg.
178t06),
NC-4/10
C. That the designated officers of LPRCA be authorized to complete the
approval process for these Development Applications, as far as it relates to
LPRCA's mandate and related Regulations.
b) MID-MONTH (Janu ary 20101 CONFIRMATION
MOTION A-10 moved by R. Sackrider, seconded by J. Hunt and carried that the Board
of Directors of the LPRCA approves the following Development Applications:
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 57 of 297
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106),
NC-1/10 NC-3/10 TIL-2110
NC-2/10 TIL-1/10
B. That the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
c) MID-MONTH (December 2009) CONFIRMATION
MOTION A-ll moved by R. Geysens, seconded by S. Lamb and carried that the Board
of Directors of the LPRCA approves the following Development Applications:
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106),
NC-101/09 NC-102/09 HC-18/09
B. That the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
NEW BUSINESS
a) GALENDAR REVIEW
J. Robertson noted two events not on the calendar; the LPWBR AGM to be held at
BHCA February 24h and the Ontario Federation of Anglers and Hunters AGM is March
18-20. A reminder to all Members that the LPRCA AGM is February 26h at the
Tillsonburg office. She also mentioned that LPRCA will be partnering with Norfolk
County and area businesses as exhibitors at the Outdoor Adventure Show at the
lnternational Centre in Toronto February 26-28.
MOTION A-12 moved by R. Sackrider, seconded by J. Hunt and carried that the
LPRCA Board of Directors receives the February Calendar Review Report for
information.
b) GENERAL MANAGER'S REPORT
C. Evanitski reviewed his recent activities high-lighting the applications made to the
Community Adjustment Fund and his attendance at the Catfish Creek CA AGM. He
noted that he has made an appointment to meet the new Minister of Natural Resources,
FULL AUTHORIW COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 58 of 297
Linda Jeffrey at the ROMA conference to discuss the Endangered Species Act and to
update her on the efficiency study with KCCA.
MOTION A-13 moved by R. Sackrider, seconded by J. Hunt and carried that the
LPRCA Board of Directors receives the General Manager's Report for December
2009/January 2010 as information.
c) BACKUS ADVISORY BOARD COMMUNITY APPOINTMENTS
J. Robertson noted that there will be two new members this year: Sarah Auld and Paul
Smith.
MOTION A-14 moved by R. Geysens, seconded by J. Hunt and carried that the LPRCA
Board of Directors appoints Betsy Antoszek, Sarah Auld, Wanda Backus-Kelly, Sandra
McDonald, Diane Salter, Paul Smith and Ron Yantho as community members to the
Backus Advisory Board for a two-year term, ending December 31ft, 2011.
d) LPRCA COMMTTTEE APPOINTMENTS
C. Evanitski presented recommendations regarding committee appointments. All
committee appointees agreed to stand.
MOTION A-15 moved by P. Black, seconded by R. Geysens and carried that the
LPRCA Board of Directors approves the following appointments for 2010:
Peter Black, Larry Chanda and the LPRCA Chair to the Backus Advisory Board;
Peter Black and Ron Sackrider to the Backus Woods Advisory Committee;
Larry Chanda as Land Acquisition Chairman;
Sam Lamb and the LPRCA Chair to the Lee Brown Marsh Committee;
AND Roger Geysens, Pat Lee, as well as, the LPRCA Chair and Vice-Chairs to the
Audit Committee.
e) EFFIGIENCY STUDY UPDATE
A committee of two Board Members and the GM from both LPRCA and KCCA has been
developed to study possible cooperative efforts to upgrade and enhance services in
both watersheds.
MOTION A-16 moved by R. Sackrider, seconded by P. Black and carried that the
LPRCA Board of Directors receives the Efficiency Study Update report for information;
AND appoints Sam Lamb, Buck Sloat and the General Manager to represent LPRCA on
the KCCA-LPRCA Cooperative Efficiency Study Committee.
fl 2o1o SPR|NG TREE ORDER
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
- 5-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 59 of 297
H. Surette noted that the order was chosen based on stock price and quality.
H. Surette also announced that the OPG Forest Corridor proposal has been approved
for four years at $660 000.
MOTION A-17 moved by R. Geysens, seconded by J. Hunt and carried that the LPRCA
Board of Directors approves the 2010 tree order as presented by the Manager of
Watershed Services in her report of January 26,2010.
g) GROWERS, MARKETING BOARD REQUEST FOR SUPPORT
MOTION A-18 moved by L. Chanda, seconded by S. Lamb and carried that the LPRCA
Board of Directors directs staff to write a letter in support of the Ontario Flue Cured
Tobacco Growers' Marketing Board CAA application to investigate the feasibility of
prairie grass farming on the Norfolk Sand Plain.
h) NEW BUTLDTNG UPDATE
C. Evanitski reported that the Tobacco Board has been relocated to their new area.
The current Boardroom table will be utilized at the new building. Groups are calling
about the Hay Creek office - a decision regarding the office will be discussed at a later
date. Operations will continue until4:30pm tomorrow. Surplus articles will be disbursed
to parks as needed. Lighting upgrades and grants are to be researched by D. Holmes
and J. Maxwell. C. Evanitski noted that $10 000 had been budgeted for additional
temporary office facilities which are no longer required.
MOTION A-19 moved by L. Chanda, seconded by S. Lamb and carried that the LPRCA
Board of Directors approves the reallocation from the 2010 Capital Budget of $10,000
(for additional temporary offìce facilities) to fund changes required at the new
administration building.
¡) AUDTT AND F|NANCIAL STATEMENT UPDATE
J. Maxwell advised the Board that the Draft was complete and after changes,
statements would be forthcoming. She reviewed the issues regarding the recording of
capital assets. The next meeting of the Audit Committee is Wednesday, February 17"',
9:30am.
MOTION A-20 moved by L. Chanda, seconded by R. Geysens and carried that the
LPRCA Board of Director receives the Audit and Financial Statement Update Report for
information.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-6-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 60 of 297
j) LPRCA 2010 COMMUNICATTONS STRATEGY
J. Robertson reviewed her Communications plan. She noted she was in the process of
developing speaking engagement projects and if any groups are interested to please let
J. Robertson know. Some important projects include the Grand Opening of the new
office July 23'd, new signage for the building and parking lot and the development and
launch of a new website.
MOTION A-21 moved by L. Chanda, seconded by R. Geysens and carried that the
LPRCA Board of Directors receives the 2010 Communications Work Plan Report for
information.
k) CARoLTNTAN FOREST FESTTVAL
J. Robertson reported that the LPWBR is coordinating the effort to bring the Forest
Festival to Norfolk tentatively scheduled for October 13-15 at BHCA contingent upon
funding.
MOTION A-22 moved by P. Black, seconded by R. Sackrider and carried that the
LPRCA Board of Directors receives the Carolinian Forest Festival Report for
information.
t) LPRCA S|GN|NG AUTHORITY
MOTION A-23 moved by P. Black, seconded by J. Hunt and carried that the Board of
Directors of the LPRCA authorizes that:
Judy Maxwell, Manager, Corporate Services be added as the fourth duly appointed
Authorized Officer for signing cheques and making investments on behalf of LPRCA;
and that she be added as second Authorized Officer for Electronic Access to the
LPRCA Bank Accounts for the purposes of carrying out any Online Banking activities
such as account review, statutory remittances and other bill paying activity.
m) PHOTOCOPIER LEASE
J. Maxwell noted that rates on the current copier are very high. The Grand River
Cooperative has a contract agreement with OE Canada. Canon did not offer a reduced
rate but OE Canada offered upgraded equipment at a lower price and included buying
out the current contract with Canon.
MOTION A-24 moved by R. Sackrider, seconded by P. Black and carried that the
LPRCA Board of Directors waives its purchasing and tendering policy;
AND approves the signing of a new 66-month lease with OE Canada for photocopier
services as outlined ¡ñ stãtfs report of February 3'd,2010.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-7-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 61 of 297
n) FISHERIES AND OCEANS-LPRCA LEVEL ll AGREEMENT RENEWAL
H. Surette noted that this agreement has been renewed annually since 2000. Staff is
recommending a 5-year renewalwith a provision to cancel. This agreement has many
benefits including streamlining review processes and providing additional training for
staff.
MOTION A-25 moved by J. Hunt, seconded by R. Sackrider and carried that the
LPRCA Board of Directors supports staff in renewing the Level ll Agreement with
Fisheries and Oceans Canada for 5 years.
o) MMM GROUP REVIEW OF 200912010 LPRCA FOREST OPERATING PLAN
D. Holmes stated that LPRCA retains an ecologist annually to review endangered
species and species of concern on LPRCA properties. There have been benefits to the
ESA i.e. LPRCA now has one of the largest stands of Hills Oak thanks to good forest
management practices. The downside is that exclusion zones have been widened and
good forest management practices may have to be abandoned in certain areas.
The Board directed the Chair and GM to meet with the new MNR Minister to discuss the
issue. The GM also plans to discuss the issue with other conservation authorities.
MOTION A-26 moved by R. Sackrider, seconded by J. Hunt and carried that the
LPRCA Board of Directors receives the MMM Group Review oÍ 200912010 LPRCA
Forest Report for information.
p) 2010 CONSERVATION ONTARIO BIENNIAL TOUR
C. Evanitski reported that this three-day event is held every other year and is a good
opportunity to network.
MOTION A-27 moved by L. Chanda, seconded by R. Geysens and carried that the
Board of Directors of the LPRCA authorizes the Chair and General Manager or
designates to attend the 2010 Conservation Ontario BiennialTour in the Ottawa Valley
to be held September 19th through22nd,2O1O.
MOTION A - 28 moved by L. Chanda, seconded by R. Geysens and carried that the
LPRCA Board of Directors does now enter into an "ln Camera" session to discuss:
! personal matters about an identifiable individual, including Conservation
Authority employees;I a proposed or pending acquisition or disposition of land by the Conservation
Authority.
MOTION A - 31 moved by R. Sackrider, seconded by J. Hunt and carried that the
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-8-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 62 of 297
LPRCA Board of Directors does now adjourn fróm the "ln Camera" session.
MOTION A- 32 moved by R. Geysens, seconded by S. Lamb and carried that the
LPRCA Board of Directors receives 2010 MDM Renewal Rate Report for information;
And that staff be directed to prepare a report on the current benefits package.
MOTION A - 33 moved by S. Lamb, seconded by R. Geysens and carried that the
LPRCA Board of Directors receives staffls verbal report regarding recent HR issues for
information.
MOTION A - 34 moved by R. Geysens, se@nded by S. Lamb and carried that the
LPRCA Board of Directors receives the General Manager's verbal report regarding the
Backus Woods agreement for information.
The Chairman adjourned the meeting at 9:37pm.
The next meeting is the AGM, scheduled for February 26th, 2010 atthe Tillsonburg
Administration Office.
Buck Sloat
Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORIW COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-9-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held February 3, 2010. File: A16
Page 63 of 297
Page 64 of 297
2_20 1 0
March 2010
Municipality of Bayham
Mrs. Linda Millard
P.O. Box 160 ' 9344 Plank Road
Straffordvílle ON NOJ 1Y0
¡.,'rl d l
ii,','-' ì l)
m0x
:j-l:1.ì_ì : I .,'
Dear Mrs. Linda Millard:
As Canadians, we are foftunate to have many literacy champions. Somewhere near
the top of that list are those enthusiastic adult learners striving to engage and
improve their literacy skills, along with the educators who help them to learn,
Through literacy, a person's world is transformed for the better: it opens the door
to increased knowledge and insight, improved critical thinking skills, and an ability
to communicate with greater efficacy. While the world around that person doesn't
change, his or her ability to change the world improves dramatically.
Please help us to acknowledge deserving effoÊs by nominating an individual and/or
educator from your community for a 2O1O Canada Post Community Literacy
Award. The Literacy Awards are Canada's only national awards dedicated to
celebrating the achievements of adult learners, along with those who have helped
them learn to read and write.
Everything you need to make a nomination is in the enclosed booklet, including
category descriptions, submission criteria and a nomination form. Visit our website
at www.canadapost.calliteracyawards to learn more about the awards, view
samples of past submissions and sign up for our free Literacy Awards email news
service.
Celebrate literacy in your community - make a nomination to the Canada Post
Community Literacy Awards before lvlay 2L,2010!
tJl ,,1^l/
Anthony Wilson-Smith
Vice-President, Com m u n ications
Canada Post
5
27OI RIVERSIDE DR SUITE i{]081
OTTAWA O¡J K1A OBl
the
l¡weMartin
Group
Correspondence dated March 2010 from Canada Post regarding
"2010 Canada Post Community Literacy Award". File: M02
Page 65 of 297
Page 66 of 297
5
PITCH-IN CANADA!
Voicemaif: 14774-PITCH-|N
email:: pitch-in@pitch-in.ca
www.pitch-in.ca
Hends of ür€
Enu¡ronment
Foundation
do NationalOffice, PITCH-IN CANADA
Box 45011, Ocean Park P.O.
White Rock, 8.C., V4A 911
Dearl{ød, a*td' faenl¡ut of Courtctlü
Get your commun¡ty involved in the 2O1O Operation: Clean Sweep Campaign
P¡TCH-IN CANADA Week April 19-25,2010!!
PITCH-IN CANADA WEEK Operation: Clean Sweep commun¡ty clean-up and beautification
campa¡gn can benefit vour commun¡ty!* Tons of garbage removed * Parks ravines,
neighbourhoods, streets, business areas cleaned-up * lllegal dumpsites removed * Habitats restored -
all done FOR FREE by your local volunteers. ln 2009, 13.423 proiects took place in Ontario municipalities
representing a $13 million donation in labour was made by our PITCH-IN volunteers. This happens every
vear!
Who orqanizes PITGH-IN campaiqns in vour communitv? Local volunteer coordinators
(teachers, firefighters, BlA, Scout and Guiding leaders, or a patron of your local government) organize
groups for multiple action and educational projects, utilizing free materials and resources from PITCH-
lN.
ls there a campaiqn in vour communitv? Contact Lisa Davis, PITCH-IN Canada Program
Manager (lisa@pitch-in.ca) to find out how to support existing programs or spearhead a new "Clean and
Green" campaign in your community!
How do vou qet started? Reqister at www.pitch-in.ca, provide as much information as possible
about your proposed projects and we will send FREE materials to get your campaign rolling.***
$60,000 of
our $160,000 province-wide budget comes from our Municipal patrons - including you -The rest comes
from our sponsors. Thank you to the following 2010 Patrons of PITGHIN ONTARIO!
City of Oshawa, Municipality of Brighton, Municipality of Hastings Highland, Municipality of North Grenville,
Municipality of Red Lake, Municipality of Sioux Lookout, Town of Bancroft, Town of Blind River, Township of
Algonquin Highlands, Township of Armour, Township of Greater Madawaska, Township of Greater Madawaska
Valley, Township of Muskoka Lakes, Coun$ of Northumberland, Township of Elizabeth-Kitley.
Support your PITCH-IN volunteers - please become a PITCH-IN Municipal Patron!
Ptn,qsn raRN owR............. t
Thank you for PITCHING-IN!
Al'irp Jù'n"pw, Volu ntee r G hai r, PITC H -l N O NTARI O
OFFICIAL SPONSORS OF PITCH-IN Week OPERATION: Clean Sweep in Ontario
(***NOTE: Thanks to our Sponsors, participation in PITCH-IN CANADA Week is FREE:
Your Patron Support is much aopreciated but not a pre-requisite.)
Correspondence received March 9, 2010 from Operation Clean
Sweep regarding "Pitch-In Canada Week April 19 - 25, 2010".
Page 67 of 297
Rådø
Why shoutd your community become a Patron of PITCH-IN? (if not already!)
*You are helping us help the volunteers in vour communitv who use our free vear-round programs and
materials to:o clean up and beautífy your neighbourhoods
o educate your children about the impoñance of individual responsibility for taking care of their environment
o undeñake projects and campaigns to reduce, reuse, and recycle - cell phones, lunch scraps, old clothes
o partícipate atl year round in projects that save your Council money and invests ín your community's future
*These EXCLUSIVE Benefits for vour Council. PITGH{N Goordinator and Staff:
./ access to Patron Secure Section of the PITCH-IN website to download free materials including
o detailed Action + Communications Plan for PITCH-IN CANADA Week
o Communications and Action Plan for The 20-Minute Makeover
o The Civic Pride Program, a comprehensive, vear-round, litter control and waste management program
(manual, workshop materials, DVD, use of logo, etc...),/ rightto use the PITCH-IN trademarks including the PITCH-IN, CIVIC PRIDE and The 20-Minute Makeoverlogos
,/ purchase the official SEMAÍ NE PITCH-IN WEEK flag for only $75 (a $125 saving )r' free application (save $750) for The NationalCivic Pride Recognition Program
/ listing on the PITCH-IN CANADA Website as a Patron and a link from our website to your community's website
/ reduced registration fee for PITCH-IN CANADA workshops
,/ access to PITCH-IN CANADA staff as you design local litter control + beautification programs
"For Your Local Volunteers
* Guaranteed + Priority access to free PÍTCH-lN Week garbage/recycling bags for volunteers (must apply by March 15)
* Ensure that PITCH-IN Week can continue as a resource for your community groups
PATRON APPLICATION
Mailing Address.Gity/Town/Vi llage ...........
Province/Territory............. Postal Code....-.....................Te|ephone () ............--...............-.. Fax (
Contact Person
We need an invoice. Our Purchase Order Number is ................. (please attach PO)
SEND TO: PITGH-IN CANADA National Office, Box 45011, Ocean Park PO, WHITE ROCK, BC, V4A 9L1
The cost is dependent on your community's oooulation e nabling even the sma//esf villages or hamlets to become a patron,
Population of your Community
1- 500
501 - 1,000
1,001 - 2,500
2,501 - 5,000
5,001 - 10,000
10,001 - 25,000
25,001 - 50,000
50,001 - 100,000
100,001 - 250,000
250,001 - 500,000
500,000 +
Patron's Fee
$ 125
$ 175
$ 225
$ 350
$ 425
$ 550
$ ozs
$ 750
$ 1,250
$ 1,s00
$ 2,000
^rof
SURE WHO WE ARE? www.pítch-in.ca; email Misha (misha@pitch-in-ca); or call 1-87747+82tU
Correspondence received March 9, 2010 from Operation Clean
Sweep regarding "Pitch-In Canada Week April 19 - 25, 2010".
Page 68 of 297
5
,*t u
ELGIN - ST. THOMAS 2O1O
INTERNATIONAT PTOWING MATCH
Sep tenl{:er 2 1 - 2 5, 2t1 0
In 2010 Elgin-St. Thomas is hosting the InternøtionøI
Plotuing Match and Rural Expo. As ue welcome uisitors from
nectr and fa6 ue need yourhelp to sboucøse Elgin.
l't Prize - $500.00 o fnd Prize - $250.00 o Jrd Prize - $100.
Cratt.t ctuait¡ble tltrough pat'hrcrsltip tt,itlt Elgin Busittess Resource Centre.
For tletuils att ílte grørú uisit: tttuu.elgittbusinessresaul'cecentre.cont
**.
þ+.t,''\
I
\Ye lcoy'îe,e to F,lgi¡ø C r;B¿rc t'y¡ !
CeÅebrating the Past... -ÐÊnbracing rhe Future.
Correspondence from International Plowing Match Beautification
Committee regarding "Beautification Challenge 2010". File: A16
Page 69 of 297
t(3ì#lür \tltotN I il tN(GÐmn
1't prize _ $500.00 o fnd prize - $280.00 o t,d Prize - $100.00
ø GOMMUNITY BEAUTIFICATION
This competition is open to any municipality,
chamber, club or group.
O lNDlvlDUAt RURAI or URBAN BEAUTIFICATION
This competition is open to any individual, family, farm, or business show-
casing a gateway, garden, building or any way of improving curb appeal.
COMPETITION GUIDEIINES:
Q Competition will involve a rural or urban space in Elgin County.
O The site must be visible from a publicly accessible road or street.
O Submit a "Before" photo of the space by June 1,2010, including a short description of
beautification improvements made for the competition . (Photo of 2009/2010)
O Submit a completed entryform by June 1,2010 including a non-refundable entryfee of $20.
@ After photos of the improved space will be taken by the IPM Beautification Committee.
JUDGING GRITERIA:
O lmplementation of Theme
Ø Creativity and 0riginality
O Use of Colour, Plant Material, Landscaping
G) Inclusion of Environmental Practices
@ Scope of Work
All prizes awarded at Judges' discretion. Judges decisions are final.
Grant auøilable through partnerslrip utitb Elgin Business Resource Centre.
For detøils on the grant uisit: wutut elginbusinessresourcecentre.com
PLEASE PBINT.
CATEGORY E ¡Ir¡OIVIOUAL RUBAI Or URBA]rI BEAUTIFICATION E COUN¡UNITY BEAUTITICATION
NAME:
TEAR ALONG DOTTED LINE.
LOCATION 0F PROPERTY FOR JUDGING lstreetorgtt address):
CITY/TOWN:POSTAL CODE:
MAILING ADDRESS:
CITY/TOWN:POSTAL CODE:
E-MAIL:PHONE NUMBER:
EMAII. YOUR COMPTETED ENTRY FORM, "BEFORE" PHOTOS AND THE fl(l PER CATEGORY ENTRY FEE TO:
pwatterworth@ipm2Ol0.com or by mail: IPM 2010, 450 Sunset Dr., St. Thomas, 0n NSR SVl
Before and after photos and description of the improvements will become property of IPM 2010.
Please make cheques payable to IPM 2010.
Correspondence from International Plowing Match Beautification
Committee regarding "Beautification Challenge 2010". File: A16
Page 70 of 297
5
Mlnlstryof Cltlzenshlp Mlnlstàre dos Atlalres clvlques
end lmmlgletlon €t de ¡'lmmlgrallon
Minister
6h Floor
Dr. Eric Hoskins
Minister
Mlnistre
6" étage
4@ Univers¡ty Avenue 400, avenue University
Toronto ON M7A 2Rg Toronto ON M7A 2Rg
Tel.: (416) 325-6200 Té1. : (416) 325'6200
Fax: (416) 325-6195 Téléc. : (416) 325'6195
March 2010
Dear Friends:
LINCOLN M. ALEXANDER AWARD 2O1O
Every year since 1993, the Government of Ontario has presented the Lincoln M. Alexander Award
to honóur young Ontarians who have demonstrated exemplary leadership in contributlng toward the
elimination of racial discrimination.
I am pleased to call upon you and ask you to support this program by nominating a young person.
whom you believe to be dðserving of recognition. As the Minister of Citizenship and lmmigration, I
willjoiri the Lieutenant Governor in officially recognizing the award recipients at a special ceremony
at Queen's Park later this Year.
Nomination forms and information outlining details of the program, including the deadline date, the
selection criteria and the procedures followed in the selection process are available on our website,
at www.ontario. calhonou rsandawards
Please read the information provided and take this opportunity to acknowledge a young person from
your school or community who has made an important contribution toward eliminating racial
discrimination in Ontario.
For further information, you may contact the Ontario Honours and Awards Secretariat at the Ministry
of Citizenship and lmmigration: 416 314-7526 or 1 877 832-8622 or (TTY) 416 327-2391. The
deadline for nominations is May 31 ,2010.
Thank you in advance for taking the time to consider a deserving young person for the Lincoln M.
Alexander Award.
Correspondence dated March 2010 from Ministry of Citizenship
and Immigration regarding "Lincoln M. Alexander Award 2010".
Page 71 of 297
Page 72 of 297
+
201 Queens Avenue, Suite 700
London, Ontario N6A 1J1
Tel: 519 672-0445. Fax:519 672-6562
Toll-free: 1 866 29+5446
www.southwestlhin.on.ca
South West Local Health lntegration Network
Board of Directors
Hiqhliqhts - Februarv 2010
The South West Local Health lntegration Network (LHIN) Board Committee met in Exeter on February 1Oth, 201O
and the Board of Directors' meeting was held on February 24th,2O1O in London.
A Board to Board Engagement Session held prior to the Board Committee meeting was well attended, with
representation from various health service provider organizations. Dr. Ken Milne shared a presentation about
the successes, innovations and challenges of emergency department care in rural communities and how proud
he is of the "Little Hospitalthat does...research". Ferne Woolcott, Acting Board Chair provided a South West
LHIN presentation on the Health System Design Blueprint - Vision 2022, the Integrated Health Service Plan
2010-2013, and the role of health system governors in supporting integration. This was followed by discussion
on partnership activities among health service provider organizations. Examples included:
It was recognized that building effective partnerships takes time to demonstrate successes and that there are
often challenges to address throughout the process.
Meeting highlights:. Approval of the allocation of $7,047 ,71 1 base and $187,000 one-time in 2010111 through the Aging at
Home Strategy in support of the Aging at Home Year 3 proposed investments.
. Approvalof the LHIN Shared Services Office Operating Budget 201012011.. Approval of funding to Exeter Villa for beds above licensed capacity up to the amount of $124,530 for the
period November 1, 2009 to March 31,2010 and to be funded out of the 2009/10 Long-Term Care
Homes surplus.o Acceptance of the Grey Bruce Health Services' 2008-10 Hospital Seruice Accountability Agreement.
lnformation received included :. lnformation/status updates from the Acting Board Chair, Board Members, Senior Leadership and
Communications.. Nominating Committee update.o Planning for the South East Grey Rural Health Centre.. South West LHIN Ontario Diabetes Strategy Update.o Update on the Travel, Meal & Hospitality Expenses Directive.
Next Meetings:*Board Committee (March 1ü - Hanover)/Boald of Directors (March 24h - London)**
lf you have any questions or require further information, please contact
phone:u,n-uno-rìif ,,o-âIí¡!"t";:{t";u':,H:1;:#ott*@,ort"t-
South West Local Health Integration Network and Board of
Directors highlights of meetings held February 2010. File: S08
Page 73 of 297
Page 74 of 297
Mar.19, 2010 8:334M County of Elsin
NOTICE OF MEETING
TO: Residents of Elgin County
FROM: Mark G. McDonald,
Chief Adm inistrative Officer
DATE: March 9,2010
SUBJECT: 2010 COUNTY OF ELGIN COMPOSITE BUDGET
Elgin County Council is scheduled to discuss the 2010 County Composite Budget and
By-Law adopting the saíd budget during its meeting on April 13,2010, which begins at
9:00 a.m. iñ the Gouncil Chambers, 450 Sunset Drive, St' Thomas, ON,
This Notice is posted in accordance with Elgin County By-Law No. 07-29.
Thank you,
No,5051 P 2/2
5
Êtlt
Correspondence received March 19, 2010 from the County of
Elgin regarding "2010 County of Elgin Composite Budget". File:
Page 75 of 297
Page 76 of 297
lì, ñ--- r-\ :--r p ,
¡!i ,';i-- Ë, i= i
'i,,lí !4 \ ', i-., i '.ätilr
1'tii,:)
Direct Dial: (416) 216-1927
Direct Fax: (416) 216-3930
jbeauchamp@ogilvyrenault. com
SENT BY COURIER
Toronto, March 10, 2010
Kirsten V/alli
Board Secretary
Ontario Energy Board
2300 Yonge Street, Suite 2700
Toronto, ON M4P 1E4
Dear Ms. Walli:
RE: Natural Resource Gas Limited - 2011 Transmission Rates Application
Board FiIe No. EB-2010-0018
'We are counsel to Natural Resource Gas Limited ("NRG"). As per the Letter of Direction issued
by the Ontario Energy Board on March 7, 2010, please find enclosed a copy of the Notice of
Application, together with an electronic copy of NRG's 20ll Tnnsmission Rates Application.
Please let us know if you require a hard copy of the Application and we will arrange to have one
forwarded.
Please do not hesitate to contact me should you have any questions or concerns.
John Beauchamp
JBimnm
Encl.
cc. Service List (attached)
OGILVY
RENAULT
Yours verytruly,
OGILVY RENAULT ILP / S.E.N.C.R.L., s.r.].
Barristers & Solicitors
Patent & Trade-mark Agents
DOCSTOR: 189ó589\1
Suite 3800
RoyaI Bank Plaza, South Tower
200 Bay Street, PO. Box 84
Toronto,Ontario Msl 224
CANADA
Toronto
r : 416.216.4000
F : 41 6.2 1 6.3930
toronto@ogilvyrenautt.com
ogilvyrenault.com
M ontré a I Ottawa Québec
Correspondence dated March 10, 2010 from Ogilvy Renault,
Barristers & Solicitors, regarding "Natural Resource Gas Limited -
Page 77 of 297
Ontario Energy
Board
Commisslon de l'énergie
de I'Ontario
NOTICE OF APPLICATION AND HEARING
NATURAL RESOURCE GAS LIMITED
2OI1 RATES APPLICATION
Natural Resource Gas Limited ("NRG" or the "appliænt") has filed an application with
the Ontario Energy Board, (the "Board") dated, February 10,2010 under section 36 of
the Ontario Energy Board Act, 1998, S.O. 1998, c.15 (Schedule B), for an order of the
Board approving or fixing rates for the sale, distribution, transmission and storage of
natural gas for the Applicant's 201 1 fiscal year commencing effective October 1,2010.
The Board has assigned the application File No. EB-2010-0018.
As part of this application NRG is seeking approval of a five year incentive rate
mechanism starting October 1, 2010. NRG has indicated that if the application is
approved as filed, a typical residential customerwould experience an annual increase of
$22.60 (or 5.05%) to the delivery portion of the bill. The rate change would take effect
on October 1,2010.
The Board will dealwith any changes to the commodity cost of natural gas for
customers that purchase gas directly from NRG through the Quarterly Rate Adjustment
Mechanism.
How to see NRG's Pre-filed Evidence
Copies of the application are available for inspection at the Board's office in Toronto and
on its website, vrn¡¿w.oeb.qov.on.ca, and at NRG's office.
How to Participate
You may participate in this proceeding in one of three ways:
Ontario
EB-2010-0018
Correspondence dated March 10, 2010 from Ogilvy Renault,
Barristers & Solicitors, regarding "Natural Resource Gas Limited -
Page 78 of 297
1.
Ontario EnergY Board
-2-
Send a Letter with your Gomments to the Board
Your letter with comments will be provided to the Board Panel deciding the
application, and will be part of the public record for the application. Your letter
must be received by the Board no later than 30 days from the publication or
service date of this notice. The Board accepts letters of comment by either post
or e-mail at the addresses below.
Become an Observer
Observers do not actively participate in the proceeding but monitor the progress
of the proceeding by receiving documents issued by the Board. You may request
observer status in order to receive documents issued by the Board in this
proceeding. lf you become an observer, you need to contact the applicant and
others in order to receive documents that they file in this proceeding and they
may charge you for this. Most documents filed in this application will also be
available on the Board's website, Your request for observer status must be made
in writing and be received by the Board no later than 10 days from the
publication or service date of this notice. The Board accepts observer request
letters by either post or e-mail at the addresses below; however two paper copies
are also required. You must also provide a copy of your letter to the applicant.
Become an lntervenor
You may ask to become an intervenor if you wish to actively participate in the
proceeding, lntervenors are eligible to receive evidence and other material
submitted by participants in the hearing. Likewise, intervenors will be expected to
send copies of any material they file to all parties to the hearing.
Your request for intervenor status must be made by letter of intervention and be
received by the Board no later than 10 days from the publication or service date
of this notice. Your letter of intervention must include a description of how you
are, or may be, affected by the outcome of this proceeding; and if you represent
a group, a description of the group and its membership. The Board may order
costs in this proceeding. You must indicate in your letter of intervention whether
you expect to seek costs from the applicant and the grounds for your eligibility for
costs. You must provide a copy of your letter of intervention to the applicant.
lf you already have a user lD, please submit your intervention request through
the Board's web portal at wwiv.errr.oeb.qov.on.ca. Additionally, two paper copies
2.
3.
Correspondence dated March 10, 2010 from Ogilvy Renault,
Barristers & Solicitors, regarding "Natural Resource Gas Limited -
Page 79 of 297
Ontario EnergY Board
-3-
are required. lf you do not have a user lD, please visit the Board's website under
e-filings and fìll out a user lD password request. For instructions on how to
submit and naming conventions please refer to the RESS Document Guidelines
found at www.oeb.qov.on.ca, e-Filing Seruices. The Board also accepts
interventions by e-mail, at the address below, and again, two additional paper
copies are required. Those who do not have intemet access are required to
submit their intervention request on a CD or diskette in PDF format, along with
two paper copies.
How to Gontact Us
ln responding to this Notice, please reference Board file number EB-2010-0018 in the
subject line of your e-mail or at the top of your letter. lt is also important that you
provide your name, postal address and telephone number and, if available, an e-mail
address and fax number. All communications should be directed to the attention of the
Board Secretary at the address below, and be received no later than 4:45 p.m. on the
required date.
Need More lnformation?
Further information on how to participate may be obtained by visiting the Board's
website at www.oeb.gov.on.ca or by calling our Consumer Relations Centre at 1'877'
632-2727.
IMPORTANT
IF YOU DO NOT FILE AN OBJECTION TO THE PROCESS AS OUTLINED OR DO
NOT REQUEST TO PARTICIPATE IN THIS PROCEEDING IN ACCORDANCE WITH
THIS NOTICE, THE BOARD MAY PROCEED IN YOUR ABSENCE AND YOU WILL
NOT BE ENTITLED TO ANY FURTHER NOTICE IN THIS PROCEEDING.
Correspondence dated March 10, 2010 from Ogilvy Renault,
Barristers & Solicitors, regarding "Natural Resource Gas Limited -
Page 80 of 297
Ontario EnergY Board
-4-
Addresses
The Applicant:The Board:
Post:
Ontario Energy Board Natural Resource Gas Limited
P.O. Box 231þ 39 Beech Street East
2300 Yonge Street, 27th Floor Aylmer, ON N5H 141
Toronto ON M4P 1E4
Attention: Board Secretary Attention: Mr. Jack Howley
General Manager
Filings : www.errr.oeb.qov.on.ca
g-mãil: Boaidsec(Ooeb.qov.on.ca E-Mail: howlev@nroas.on.ca
Tel: 1-888-632-6273 (tollfree) Tel: 519-773-5321
Fax 416-440-7656 Fax: 51 9-773-5335
- and-
Applicant's Counsel:
Mr, Richard J. King
Ogilvy Renault LLP
Royal Bank Plaza, South Tower
200 Bay Street, Suite 3800
Toronto, ON M5J 224
E-mail: rkinq(Ooqilwrenault.com
Tel: 416-216-2311
Fax: 416-21 6-3930
DATED at Toronto, March 01,2010
ONTARIO ENERGY BOARD
Original Signed By
Kirsten Walli
Board Secretary
Correspondence dated March 10, 2010 from Ogilvy Renault,
Barristers & Solicitors, regarding "Natural Resource Gas Limited -
Page 81 of 297
Page 82 of 297
5
O P SEU ? #r¿i !:! i::,2:: "' "
S EF P O ?!i!!rî; i;Ê,,7i8' "J.n f, 8:|i; ^
March 16,20L0
To: All Municipal Administrators and Clerks
From: Warren (Smokey) Thomas, PresidenÇ
Ontario Public Service Employees Union
fvan Herrington, Chair, OPSEU Bargaining Team
Municipal Property Assessment Corporation
Re: Service quatity issues at the Municipal Property Assessment Corporation
The enclosed is for your information and for the information and action of your Councils.
Sincerely,AA
Warren (Smokey) Thomas
President
WT/mp
Encl.
100 Lesnill Road Toll free: I 00, chemin Lesmill Sons Êois: seþoese-fpo.org
Toronto, Ontorio l-800-2ó8-737ó Toronlo lOntario) l-800-2ó8-737ó www.seþo.org
M3B3PA TDD:416-413-9898 M3B3P8 ATS:41ó-Á43-9898 LeSEFPOesrossocié
Tel: 4l ó-443-8888 or t -800-ó63-1070 wîth the OFI CLC Té1.: ll ó'443'8888 ou I -800-óó3-1070 à lo FlO, øu CTC -æ-
Fox: 4t ó-448-71ó9 ond NIJÆE Téléc: 4l ó-448-74ó9 et ou SNEGSP ={<9)v-
Correspondence dated March 16, 2010 from Ontario Public
Service Employees Union regarding "Service quality issues at the
Page 83 of 297
March 1612010
To:
From:
OPSEU Ontarîo Public Servîce
Employees Union
Syndicat des employês de la
fonction publîque de l'OntarioSEFPO
All Ontario municipal councils
Warren (Smokey) Thomas, President
Ontario Public Service Employees Union
Ivan Herrington, Chair, OPSEU Bargaining Team
Municipal Property Assessment Corporation
Service quality issues at the MunicÍpal Property Assessment Corporation
*tRtr'VISED{€{€
Re:
Dear friends:
We are writing to alert you to a number of issues at the Municipal Property Assessment
Corporation (MPAC) that we believe will have a negative impact on the quality of assessments.
We are mindful of the fact that in a municipal election year MPAC also provides enumeration
data to municipalities.
1) Another reorganization. MPAC has announced plans to restructure its operations following
more than 10 years ofcontinuous change at the agency. Few details have been announced,
except that the reorganization will happen this year. Many critical questions remain unanswered.
How will restructuring improve services to stakeholders? Will it enable MPAC to deliver more
timely supplementary and omitted assessments, an issue of on-going concernfor municipalities?
It appears to us that the reorganizationis a plan without a plan, despite the fact that MPAC
contracted consultants KPMG to complete an otgatizational review.
Our experience of past restructuring at the agency does not make us confident about the success
of this latest attempt. MPAC's approach to problem-solving is one of shifting focus from one
problem to another, rarely providing longJasting solutions. For example, the agency responded
to municipalities' concerns a¡ound severances by hand-picking a team of staff to focus on
parcelization. This was supposed to be a progressive solution to a chronic problem. But then
MPAC decided to eliminate an entire job classification (Property Inspection Analyst), providing
no rationale for the elimination. The agency will now have to replace the hand-picked staff
working on parcelization with the employees who will lose their PIA jobs.
)
l0O l-esmill Rood
Toronto, Onlorio
M3B 3P8
Tel: 4l ó-443-8888
Fox: 41 ó'448-74ó9
Toll free:
t -800-2ó8-737ó
TDD: 4l ó-443-9898
or 1-800-óó3-lO7O
I0O, chemin Lesmíll
Toronlo (Ontorio)
M3B 3P8
wíth the OFL, CLC Tél: 4l ó-4¿3-8888
ond NI.JPGE' Téléc: 4ló-448-74ó9
Sons frois: sefpoesefpo.org
1-800-2ó8'737ó www.seþo.org
ATS: 4ló-Á43-9898 Le SEFPO est ossocîé
ou l-80O-óó3'1070 à lo FfO, ou CTC
et ou SNEGSP
@
I@.a$t!J-
Correspondence dated March 16, 2010 from Ontario Public
Service Employees Union regarding "Service quality issues at the
Page 84 of 297
2) Potential staff reductions through conversion from full-time to part-time work. In the
current round of bargaining, MPAC wants contract language allowing it to create seasonal and
part-time positions. Initially in bargaining, MPAC proposed taking 40 existing Property
Inspector (PI) positions in northern and rural offices and making over half of them seasonal.
The PIs would work from April I to October 31 each year. Why? MPAC said it snows in the
winter in Northern Ontario, implying there are access issues. The union pointed out that it has
always snowed in the winter and it hasn't affected our staffls ability to do their jobs.
The objective is clearly to cut costs, with the obvious casualty being service to northern and rural
municipalities. In addition, MPAC is seeking contract language that would allow the agency to
turn future vacancies into part-time positions. MPAC says no current jobs will be converted into
part-time, but we are concerned that every future vacancy is at risk of being turned into part-
time.
V/e know that municþalities are already dissatisfied with the backlogs. We can't see how the
situation will improve with employees working less hours.
Ontario Ombudsman André Marin in his 2006 report documenting problems at MPAC noted: "In
spite of its size, we have received complaints that it is grossly understaffed and records give us
reason to believe this is so."
MPAC is contemplating reductions to front-line staff even though the agency has added
significantly to its management ranks. The number of MPAC managers on the province's
so-called "Sunshine" list close to doubled between 2005 and 2008 as did the total amount of
money spent on their salaries. In three years, individual manage¡s saw their salaries rise by 17
per cent.
3) Questionable spending practices. OPSEU submitted a Freedom of Information request to
obtain a list of all vendors retained by MPAC and monies paid to them for the years 2006
through to October 27,2009. From this information, the union has estimated the expenditures
spent by MPAC in a number of areas:
$55.7 million on IT consultants and software. This amounts to an allocation of almost
10 per cent of the agency's budget in each of the four years. The $55.7 million was likely
spent on building the new computerized system for assessing propefty values. The
Integrated Property System, (PS), is notorious internally for cost overruns and missed
deadlines. IPS was to be in place by the end of 2006 but didn't come on-line until2009.
For two months last year it was read-only. Staff could not input data. The final cost for
the development and implementation of IPS is, at a minimum, two to three times the
amount originally budgeted. The Auditor General's value-for-money audit of MPAC,
currently underway, will likely reveal the full extent of the cost ovemrns. We do know
from articles in the Globe and Mail that an internal audit report of May, 2009, found
MPAC extended contracts for IPS' development to anywhere from five-to-14 times the
initial value.
...3
Correspondence dated March 16, 2010 from Ontario Public
Service Employees Union regarding "Service quality issues at the
Page 85 of 297
$10.3 million on other consultants.
$1.8 million on hotels and $459,ü)0 on travel. This money was primarily spent on trips
abroad by managers, presumably to sell the agency's intellectual products, and on
corporate getaways.
We understand managers have travelled to China, South Africa and Ireland, all in pursuit
of new ma¡kets for MPAC products. Onta¡io Ombudsman André Marin said in his 2006
report on MPAC, '"There is a clash between MPAC's primary public assessment function
and this side-line business." Ma¡in pointed out that MPAC's market activities are earned
"...using infrastructure paid for by Onta¡io taxpayers and a monopoly on otherwise
public information that is shared under a sub-license with Teranet Inc. This corporation is
not an entrepreneurial enterprise. It is a public servant."
When it comes to staff getaways, we appreciate they may be good for morale, but we
don't want them paid for by the loss of full-time positions which can only result in less
service to taxpayers and municþalities.
Please contact MPAC President and Chief Administrative Officer Carl Isenburg if you share our
concerns regarding the upcomingreorgarization, potential staff reductions and questionable
spending practices.
Sincerely,
Warren (Smokey) Thomas
President
WTimp
cc: Dwight Duncan, Minister of Finance
Ivan Herrington
Chair
Correspondence dated March 16, 2010 from Ontario Public
Service Employees Union regarding "Service quality issues at the
Page 86 of 297
The SLThomas FíeId Naturalíst Club fnc.
Box 23009, St.Thomas, ON NsR 643
March 16,2010
To:
All Elgin County Municipalities
Elgin Gounty Council
St. Thomas City Council
Via paper-less emaíls
Dear Council Members:
Arbor Week: Friday, April 30, 2010 to Mother's Day
On April 10, 1872, the first Arbor Day was celebrated. The tradition - perhaps one of the
first'green' projects in North American history books - has spread around the world and is
alive and well in Elgin Counly....137 years later.
The Elgin Arbor Week committee would like you, as leaders of your communities, to
support Arbor Week 2010.
Our committee has two purposes: to educate people about trees and to encourage tree
planting. Through tree plantings in public places and schools, we will be reaching out to
the younger members of our community as part of our educational campaign this spring.
Please join us in celebrating Arbor Week by supporting and promoting the planting of
trees by your municipality, and encouraging your residents to do the same. (Please feel
free to send out this letter in your municipal nevusletters).
Thank you for your consideration of this request.
Yours truly,
C. Frank Lattanzio
Chairperson, Heritage Trees Gommittee
Heritage Trees and Arbor Week are proud committees of the St. Thomas Field Naturalists
*!5
Correspondence dated March 16, 2010 from The St. Thomas
Field Naturalist Club Inc. regarding "Arbor Week: Friday, April
Page 87 of 297
Page 88 of 297
5
Stantec Consulting Ltd.
800 - 171 Queens Avenue
London ON NOA 5J7
Tel: (519)645-2007
Fax: (519) 645-6575
Stantec
March 15,2010
File: 165500616
MunicipalityofBayham E"- '
9344 Prak Rd Box 160
'L u t
Straffordville, ON NOJ 1Y0
Attention: Mr. Kyle Kruger
Dear Mr. Kruger:
Reference: Municipal Class Environmental Assessment for the Lake Huron Primary Water
Transmission Main Twinning
The Lake Huron Primary Water Supply System (LHPWSS) is initiating a Municipal Class Environmental
Assessment (Municipal Class EA) for the Lake Huron Transmission Main Twinning Project as part of a capital
upgrade program identified through the master planning process. The LHPWSS has retained Stantec
Consulting Ltd. to undertake the Municipal Class EA for this project which will be conducted according to the
requirements of the Ontario EnvironmenfalAssessment Act as a Schedule B Municipal Class EA.
The following problem statement has been developed for this project:
Through the master planning process, the Lake Huron Primary Water Supply Sysfem has identified
that twinning of additional segments of the 1200 mm transmission main is required. Ih,s ,s in order to
ensure the efficient long term operation of the Lake Huron Primary Water Supply Sysfem. This proiect
is being conducted under the Municipal C/ass Environmenfal Assessmenf process for Municipal
Water and Wastewater Projects (Municipal Engineer's Association, June 2007).
Please refer to the map below for the location of the study area.
A w'anqwaÊR
PI'RTII
HIJI{ON
Ii]IDDLESÍ:X.
Correspondence dated March 15, 2010 from Stantec Consulting
Ltd. regarding "Municipal Class Environmental Assessment for the
Page 89 of 297
Stantec
March 15,2010
Page2 o12
Reference: Municipal Glass Environmental Assessment for the Lake Huron Primary Water Transmission Main
Twinning
The Municipal Glass EA process for this project involves two Public lnformation Centres (PlC). Details
regarding the first PIC are as follows:
Date: Wednesday March 31,2010
Time: 7:00 pm - 9:00 pm. A brief presentation will begin at 7:30pm.
Location: North Middlesex District Community Centre
224 McLeod St
Parkhill, ON
We would appreciate receiving your comments regarding this project. lf you have any questions or
comments please forward them to the undersigned so that they may be considered as part of this Municipal
Class EA planning process. Please also circulate this notice to any parties within your agency who may have
an interest in this project.
Sincerely,
STANTEC CONSULTING LTD.
N.øeL
Michele Oxlade, B.Sc., EMX
Environmental Assessment Coordinator
Stantec Consulting Ltd.
800 - 171 Queens Avenue
London ON N6A 5J7
Phone: (519) 645-2007
Fax: (519) 645-6575
michele. oxlade@stantec.com
Correspondence dated March 15, 2010 from Stantec Consulting
Ltd. regarding "Municipal Class Environmental Assessment for the
Page 90 of 297
4
OMWA
Ontario Municipal Water Association Douglas R. Parker CM\ Executive Dircctot
i"'i ''
',i ; ' ì
E ol
it':"'i '' "
Ms. Lynda Millard, Clerk
Municipality of Bayham
Box 160
9344 Plank Rd.
Staffordville, ON
NOJ 1YO
Dear MS. Millard:
Attached is a letter from the President of the Ontario Municipal Water Association, of
which the Municipality of Bayham is a valued member, congratulating Mayor Lynn Acre,
members of Council and staff on receiv¡ng the new five-part provincial license for your
municipal drinking water system, one of the most rigorous licenses of its kind in North
America
Would you please put it on the next Council Meeting agenda.
Yours truly,
Douglas R. Parker CMA
Executive Director
¿1Íl Chelsea Crescent Belleville ON. K8N 4Zs
Phone: (613) 966-1 1 00 Fax; (613) 96+3024 Toll Free: 1 -888-231 -1 1 1 5 E-mail: dgarker@omwa.org Website: omwa.org
Correspondence received March 22, 2010 from Ontario
Municipal Water Association regarding "five-part provincial
Page 91 of 297
olurwA
Ontario Municipal Water Association Dougtas R. parker CM\ Executive Dhectot
March 12,2010
Mayor Lynn Acre
Municipality of Bayham
Box 160
9344 Plank Rd.
Staffordville, ON
NOJ 1YO
Dear Mayor Acre:
On behalf of the Ontario Municipal Water Association, I would like to congratulate the
Municipality of Bayham for meeting the new provincial standard for drinking water safety
established by the Ontario Ministry of the Environment. The Municipality of Bayham has recently
received the new five-part provincial license for your municipal drinking water system, one of the
most rigorous licenses of its kind in North America.
The development and implementation of the Municipal Drinking Water Licensing Program is
based on Justice O'Connor's recommendations in the Walkerton lnquiry Report. The new
comprehensive license incorporates all aspects of drinking water treatment and delivery,
including a permit to take water, a drinking-water works permit, an operational plan, and a
financial plan. Municipal drinking water systems are also required to obtain an operating
authority accreditation, which requires a continuous improvement quality management approach
to operations and management of their Drinking Water System.
The new licensing program will further strengthen provincial oversight while encouraging
continuous improvement in Ontario's drinking water system operations. This will give the
Municipality of Bayham's residents and businesses even more confidence in their tap water.
The Ontario Municipal Water Association, of which the Municipality of Bayham is a member,
provided critical advice to the Ontario Ministry of the Environment as it developed the new
licensing program. OMWA is the voice of Ontario's public water supply authorities.
Once again, congratulations to you and your statf for this notable achievement.
Sincerely,
-4-- ¿-'<.-a----
Peter Veltheer
Councillor Town of Greater Napanee
President, OMWA
cc. Rd Roloson, Water & Wastewater Superintendent
Hon. Steve Peters, MPP
¿Kl Chelsea Crescent Belleville ON. K8N 425
Phone: (6131 966-1 100 Fax; (613) 966-3024 Toll Free: 1-888-231-1 1 15 E-mail: dparker@omwa.org Website: omwa.org
Correspondence received March 22, 2010 from Ontario
Municipal Water Association regarding "five-part provincial
Page 92 of 297
5
Minlstry of
the Environment
Drinking Water Management
Division
14th floor
135 St. Clair Avenue West
Toronto ON M4V 1P5
March 17,2010
Ministère de
I'Environnement
Division de la gestion de la qualité de
l'eau potable
1 4" étage
135, avenue St. Clair Ouest
Toronto (Ontario) M4V 1P5
Linda Millard, Clerk
Bayham Municipal Office
Municipal Office
9344 Plank Road, Box 160
Straffordville ON NOJ 1Y0
On behalf of the Ministry of the Environment, I would like to congratulate you on receiving your
Municipal Drinking Water Licence, Drinking Water \rlorks Permit and Accreditation of your operating
authority. Your successful efforts to implement a Quality Management System within your drinking
water system are an important element of Ontario's drinking water safety net.
The Drinking Water Quality Management Standard (DWOMS) is a toolfor owners and operators to
help ensure that consistent processes and procedures are in place to manage the production and
delivery of high quality drinking water. The DWQMS supports a proactive and preventative
approach, which requires adoption of best practices and continuous improvement. These
requirements help owners and operating authorities continually improve the performance of their
drinking water system through management oversight of their policies, processes and procedures.
These requirements also provide municipal officials with the tools necessary to continuously assess
their systems to ensure that Standard of Care provisions, which come into effect in 2013, are met. lt
is an investment in the future and an important part of the licensing process.
Ontario is the first jurisdiction in Nofth America to mandate a Quality Martagement System for
municipal residential drinking water systems, and the introduction of the Municipal Drinking Water
Licensing Program is one example of the measures put in place to keep Ontario's drinking water
among the most protected in the world. Safeguarding Ontario's drinking water would not be possible
without the commitment shown by you and your staff, and I would like to extend my congratulations
for your accomplishments.
For more information on the Municipal Drinking Water Licensing Program, please visit our website at
www.ontario.caldrinkinowater, or contact us directly at mdwlp@ontario.ca or at 1-877-955-5455.
Chief Water I nspector/Assistant Deputy Minister
Drinking Water Management Division
CC:Ed Roloson, Water/Wastewater Superintendent
Corporation of the Municipality of Bayham
1921 (2OOB|01)
Correspondence dated March 17, 2010 from Ministry of the
Environment regarding "Municipal Drinking Water Licence,
Page 93 of 297
Page 94 of 297
Ministry of Tourism and Culture
Culture Programs Unit
Programs and Services Branch
400 University Avenue
4th floor
Toronto, ON M7A 2R9
Facsimile: (416)314-7175
March 19,2010
Mrs. Lynda Millard
Clerk
Bayham, Municipality of
9344 Plank Road
PO Box 160
Straffordville, ON NOJ 1Y0
I'
Dear Mrs. Millard:
Re: 2009-2010 Museums and Technology Fund
File Number #20091 DDD2575
Thank you for your application for a grant under the Museums and Technology Fund (MTF).
Your request for financial assistance for the Bayham Marketing, Promotion & Fundraising
Project project has been considered by the Ministry of Tourism and Culture.
Organizations across Ontario have shown great interest in the Museums and Technology Fund.
Due to the volume of applications and the high level of funding requests, not all projects could
be funded. We regret to inform you that your request for assistance was not successful, The
Ministry's inability to financially support your project does not reflect negatively on the merit of
your project, and we hope that you will be able to secure financial assistance from other
sources.
lf you have any questions about your application, or would like assistance with the development
of future MTF applications, please contact Carol Law, Culture Programs Advisor, by telephone at
(416) 314-5186, or by e-mail at carol.law@ontario.ca.
Thank you for your interest in building vibrant and liveable communities across Ontario. We wish
you continued success in your endeavours,
Yours sincerely,
W
Neil Downs
Manager
Culture Programs Unit
cc: Carol Law, Culture Programs Advisor
Ministère du Tourisme et de la Culture
Unité des programmes culturels
Direction des programmes et des services
400, avenue University
4u étage
Toronto (ON) M7A 2R9
Télécopieur: (416) 314-7175
5
l, ).. '/ Il'/l
Correspondence dated March 19, 2010 from Ministry of Tourism
and Culture regarding "2009 - 2010 Museums and Technology
Page 95 of 297
Page 96 of 297
-,)
Ministry of Tourism and Culture Ministère du Tourisme et de la Gulture
Culture Programs Unit Unité des programmes culturels
Programs and Services Branch Direction des programmes et des services
400 University Avenue 400, avenue University
4th floor 4" étage
Toronto, ON M7A 2Rg Toronto (ON) M7A 2Rg
Facsimile: (416) 314-7175 Télécopieur: (416) 314-7175
March 19,2010
Mrs. Lynda Millard
Clerk '
The Municipality of Bayham
9344 Plank Road
PO Box 160
Straffordville, ON N0J 1Y0
Dear Mrs. Millard:
Re: 2009-2010 Creative Communities Prosperity Fund
File Numbe r #20091DDD2677
ntar¡o
Thank you for your application for a grant under the Creative Communities Prosperity Fund
(CCPF) program. Your request for financial assistance for your project has been considered by
the Ministry of Tourism and Culture.
Organizations across Ontario have shown great interest in the Creative Communities Prosperity
Fund. Due to the volume of applications and the high level of funding requests, not all projects
could be funded. We regret to inform you that your request for assistance was not successful.
The Ministry's inability to financially support your project does not reflect negatively on the merit
of your project, and we hope that you will be able to secure financial assistance from other
sources.
lf you have any questions about your application, or would like assistance on the development of
future CCPF applications, please contact Michelle Jones, Culture Programs Advisor, by
telephone at (416) 314-5171, or by e-mail at michelle.jones3@ontario.ca
Thank you for your interest in building vibrant and liveable communities across Ontario. We wish
you continueC success in your endeavours.
Yours sincerely,
Neil Downs
Manager
Culture Programs Unit
c: Michelle Jones, Culture Programs Advisor
Correspondence dated March 19, 2010 from Ministry of Tourism
and Culture regarding "Creative Communities Prosperity Fund".
Page 97 of 297
Page 98 of 297
S
Prr
Ontario Provincial Police
Police provinciale de I'Ontario
News Release/
Gommuniqué
FROM/DE: ELGIN COUNTY OPP DATE: 25 MAR 10
BUYERS BEWARE
Buyers beware when making purchases from door to door sales persons. Elgin County
OPP has been made aware of companies offering water purification services who are
currently canvassing the Elgin County area. The company's sales pitch is to allow "free"
installation and trial of equipment priced at $3,000 & up, however the fine print on the
contract contains a clause requiring payment of $625 if the system is not purchased and
requires removal at the end of the trial.
Sales representatives, have been known to target the elderly and may be very pushy
telling home owners their drinking water contains contaminants, which includes cyanide,
mercury, arsenic, and lead. The sales representative then goes on to conduct a one to
two hour demonstration with the hopes that a system will be immediately purchased.
The OPP provides the following suggestions before making any purchases;
1. lf you have questions about your water quality contact your local Township
office.
2. Do your homework - don't be pressured into making an immediate
decision because of a fancy demonstration or sales pitch, if the company
truly wants your business then they will come back after you've had a
chance to do some research and think it over.
3. Read the fine-print - look carefully at any contracts or agreements to
make sure there are no hidden fees or penalties for not purchasing the
product after the "trial" period. lf you're not comfortable with looking over
the contract then have someone that you trust review it and offer some
advice. Again don't be pressured into making an immediate decision.
4. Don't be bullied into letting someone into you house - you have the right
to refuse entry into your residence, if you would like someone to leave
then under the Trespass to Property Act you have the right to ask them to
leave, if they refuse then contact the police.
Correspondence dated March 25, 2010 from Ontario Provincial
Police regarding "Buyers Beware". File: P17
Page 99 of 297
Ontario Provincial Police
Police provinciale de I'Ontario
-30-
Contact: Constable Troy Garlson
Elgin County OPP Media Relations/Community Services
Phone: 519-631-2920 Ext. 5450
Pager: l-888-808-7195
News Release/
Gommuniqué
s. lf the deal sounds too good to be true.....then it probably is!
Correspondence dated March 25, 2010 from Ontario Provincial
Police regarding "Buyers Beware". File: P17
Page 100 of 297
Bayham Harbourfront Committee
Minutes of Meeting
held at Municipal Office, 9344 Plank Road, Straffordville Ontario
March 9,2010
Present: Doug Lester, Brenda Martin, Craig Gregson
Regrets: Ron Bradfield, Ray Talbot
Also Present: Kyle Kruger
'¡. Call to Order:
The meeting was called to order.
2. Declaration of Pecuniary lnterest
None
3. Approval of Minutes
Those present reviewed the February 9,2010 minutes.
4. Business Arising from the Minutes
N/A
5. 2010 Dredging Program
An update of approvals for the potential March works was provided, noting that extension to
March 31st had not been received.
All were advised that Mr. Martin is currently out attempting to clear aroute for his vessel.
He is having issues about 58 feet out as all has filled in. There was discussion of past
dredging efforts and barriers experienced in recent applications, particularly regarding
disposal of the dredgeate. The potential of "in-water" disposal was discussed.
Available times for dredging were reviewed, noting the summer months is the main
available opportunity.
Committee members also inquired about available funds. Staff noted approximately
$30,000 should remain from 2009 totals, and that a2010 allocation has not been finalized
with the budget.
There was detailed discussion regarding the options of carrying out smaller projects as in
2009 or accumulating funds to carry out less frequent larger scale dredging. It was
suggested the small prop-washing method may not be very beneficial. Instead, committee
members suggested that with Mr. Martin clearing his own path in the short term, the
Committee reserve funds for a larger undertaking in the next few years.
8. Other Business
a) Harbour Area Maintenance
It was suggested that the Municipality undertake further steps to clear and maintain harbour
area lands to improved aesthetics for 2010. Committee members reviewed maps and
clarified ownership issues at the harbour area.
Bayham Harbourfront Committee minutes of meeting held March
9, 2010. File: C06
Page 101 of 297
b) Access¡b¡l¡ty Training
Staff circulated and reviewed Customer Service Accessibility Training materials.
c) Gouncil Representative
Committee members expressed the need for a Council representative on the Committee, to
assist in the effectiveness of the Committee
9. Adjournment
That the meeting was adjoumed.
Note: Next meeting April 20,2010 at 7:00 pm at the Municipal Offices.
Chairman Secretary Date
Bayham Harbourfront Committee minutes of meeting held March
9, 2010. File: C06
Page 102 of 297
DNINKIN6 WATER
SıûRöÈ'ÞÈoîËöiöN
CLEAN WATER
5
éO<-t
LAKE ERIE
sOURCE
PROTECTION
RE6ION
Lake Erie Region Source Protection Gommittee:
Comments in Response to the Regulatory Components to Support the
Development and Implementation of Source Protection Plans,
EBR Posting # 010-8766
The Lake Erie Region Source Protection Committee reviewed and discussed the draft
Regulatory Componenfs fo Suppo¡'t the Development and lmplementation of Source Protection
Plans posted on the Environmental Registry over the course of two meetings in February and
March, 2010. ln comparing the draft regulation to the Source Protection Plan Discussion Paper
released last year, we note that several of our comments submitted on the Discussion Paper
appear to have been addressed.
We appreciate that the Ministry of the Environment has allowed for a flexible consultation and
engagement process to be established at the local level. Additionally, it appears as though our
request to avoid limiting the use of any of the policy approaches available to the Committee in
plan development has been addressed. We would like to reiterate the importance of
maintaining local flexibility in the application and use of policy approaches to ensure that this
flexibility is carried through to the final regulation. Strict limitations on any of the policy
approaches, such as on the use of prohibition and restricted land uses, could impede the ability
of some municipalities to address significant drinking water threats.
The following key comments on the draft regulation are provided for your review and
consideration.
Kev Comments
Explanatory Document:
The Province is proposing to require that the source protection plan be accompanied by an
explanatory document that describes the rationale used to choose an approach over the
alternatives for each policy decision. Committee Members agreed that, although documenting
the rationale is a good thing to do, and will be done in various ways for each policy, it is not
appropriate or advisable to prepare a separate document described in the draft regulation.
Rather than documenting rationale in the plan or a separate document, it is recommended that
the source protection plans include a high-level preamble that notes the principles on which
policy decisions were made and applied in the policy development process, as is done in similar
policy documents such as Municipal Official Plans and the Provincial Policy Statement.
The creation of a separate document that describes the rationale and justification for each policy
choice has the same effect as including rationale in the source protection plans themselves.
The rationale document, as described in the draft regulation, would need to be worded
extremely carefully since it would be used both by proponents and opponents alike. This
process would be prohibitively time consuming, and will take away from the time available to
evaluate the policy ranges available to the municipalities to address drinking water threats.
Correspondence received from Lake Erie Region Source
Protection Committee regarding "Comments in Response to the
Page 103 of 297
Given the short amount of time available for policy development following the completion of the
Assessment Reports, this additional regulatory requirement will dramatically reduce how much
discussion and evaluation can occur to make the Plan practical and implementable.
It should be noted that all policy decisions made by policy developers will be made in public
forums by publicly accountable municipal councils, source protection authorities or source
protection committees. Each policy choice will be documented in policy evaluation reports,
reports to municipal councils and to the Committee, and in meeting minutes. The process is
already highly transparent and provides access to decisions at all stages. Additional regulations
that create unnecessary administrative burden, reduce the effectiveness of, and time available
for the policy development process, and undermine our ability to defend policy choices must be
avoided.
Notification:
The details that must be included in the proposed requirement to notify all persons identified in
the assessment reports known to be engaging in an activity that is a significant threat will create
a significant administrative burden, given the number of potential significant threats in the Grand
River and Long Point Region watersheds. The level of detail required in the notification deviates
from that required in the Clean Water Act and Ontario Regulation 287/07 in that it requires the
specific activity to be included in the notification. Personalizing letters for thousands of potential
significant threats will be highly time-consuming.
Additionally, it should not be assumed that the official notification letters required by the draft
regulation are the first or only point of contact with the affected property owners. The wording
used in letters to describe significant threat activities may negatively impact recipients'
willingness to attend public meetings and offer supplementary information on the activity in
which they may or may not be engaging.
One of the key objectives of notifying people is to engage them in collaborative discussions to
share information that will be useful in amended assessment reports, as well as in risk
management. Overly-detailed or negatively-worded letters could result in recipients developing
uncooperative relationships with municipal or conservation authority staff. A letter is not the way
to impart this information when the goal is to develop positive working relationships with affected
property owners.
It is recommended that the level of detail included in the notification of persons believed to be
engaging in an activity that is a significant drinking water threat not be set out in regulation.
Vulnerability:
Section 19.8(1) of the draft regulation provides for the inclusion of strategic policies intended to
ensure that drinking water threats near transport pathways cease to be or will not become
significant threats. However, it is believed that the draft regulation must provide for the inclusion
of policies that are supported bv law in the source protection plan to address transport pathways
that increase vulnerability within wellhead protection areas and intake protection zones and lead
to the creation of significant threats. ln many cases municipalities could successfully reduce or
eliminate significant threats by addressing activities and pathways that affect the local
vulnerability of a vulnerable area. The regulation must provide legal support for policies that
address vulnerability in cases where existing or proposed transport pathways are found to
increase the vulnerability of an area from moderate to high, thereby creating significant threats
that would not have otherwise been categorized as such.
Correspondence received from Lake Erie Region Source
Protection Committee regarding "Comments in Response to the
Page 104 of 297
Section 19.8(2) of the draft regulation provides a process in which a municipality must notify the
source protection authority and source protection committee of a proposal to engage in an
activity that may result in the creation of a new transport pathway or the modification of an
existing pathway. This merely notifies the source protection authority and source protection
committee of the need to update the vulnerability analysis and threat assessment for the area in
which the transport pathway will be constructed. lt provides the municipality or the source
protection committee no means to put in place policies that regulate the construction or
modification of transport pathways within wellhead protection areas or intake protection zones.
Nor does it provide any means to ensure that new significant threats are not created as a result
of a new or modified transport pathway.
ln the opinion of the Lake Erie Region Source Protection Committee, this oversight dramatically
reduces the effectiveness of the Clean Water Act to protect sources of drinking water. Activities
that increase the vulnerability of municipal drinking water sources must be able to be addressed
in the source protection plan with policies that are supported in law. We strongly recommend
that the Province reevaluate the draft regulation with this in mind.
Setting the Bar:
The draft regulation does not indicate whether the Province intends to communicate to the
policy developers the actions or range of actions that constitute sufficient reduction of risk posed
by significant threats. The success of the planning process hinges on the Province setting the
bar in terms of the level of risk reduction required for each prescribed drinking water threat. This
is absolutely necessary so that policy developers can etfectively choose policies that will meet
the required reduction of risk.
The Province must set the bar one way or another in order for the Minister to evaluate and
approve the policies set out in proposed source protection plans. We ask that the Province
communicate the level of reduction that policies must require at the beginning stages of the
policy development phase so that it can inform the full process of policy evaluation from the
beginning. lf the Risk Management Catalogue is intended to accomplish this, it must be
provided to policy developers right away, given that the policy evaluation process will begin as
soon as draft assessment reports have been completed. lf the catalogue is not intended to be
used in this way, the Province must communicate the risk reduction measures it deems to be
adequate to the policy developers in another manner immediately, while ensuring that the
choice of policy approaches for delivery of the risk reduction measures is left up to the local
policy makers.
3
Correspondence received from Lake Erie Region Source
Protection Committee regarding "Comments in Response to the
Page 105 of 297
Page 106 of 297
5
hol
TO THE TMMEDIATE ATTENTION OF COUNCTLS AND CLERKS
March 26, 2010
Ontario Finance Mj-nister Encourages Municipalities to Freeze
Compensation
The 2010 Provincial- Budget directs that Ontario Government to freeze
compensation structures in the Ontario Public Service and in the
Broader Public Sector but exempted municipal governments. However, the
morning after the Budget, Finance Mj-nister Dwight Duncan expressed
through media interviews thaÈ he hoped municipalities woul-d 'fol-l-ow the
Provincers l-eadt,
AMO is working to determine what the Province's expectations are with
respect to compensation matters. In the meantj-me, AMO is sharing with
its member (a) the messaging that we have delivered to interested
media, and (b) more detailed information about what is contained in the
budget.
a) AMO's Response to the Media
O. lVhat is AMO's reaction to Finance Minister Dwight's cal-l- for
municipalities to fol-l-ow Ontariots lead and freeze compensation
structures for two years?
,"".""io., tn"t tn3"åii::'äï:;::ii::i";"':: :;å'l:'i:1"'::,":ii ,,,,iq,.,"
chaJ-lenges.
"r. oo*,, to aiscu3:'-j;::'1":T:l:?i:: :ffi iil:ïriï""::.Ti:10*13Î.ii,"
to be the case over the next two years.
i,, *i,,o,," *o,rdr;":i"i: 3i: åffi';i;r"i;ï*ï"'l::,:";.::'ä::; lf,:.
reforms the Province woul-d introduce to make them possible --
particuJ-arly given that so many of our colfective agreements are
determined through interest arbitration.
Correspondence dated March 26, 2010 from Association of
Municipalities of Ontario regarding "Labour Policy Update". File:
Page 107 of 297
b)
O. V'Ihy does the Ontario Budget exempt municipalities from the
compensation measures that are targeted at the Ontario Publ-ic Service
and Ontario's Broader Pubfic Sector?
åury erecteo o,oel":";:i:::-::l"ilÏ:":"':;lï;':.:::i;:ii:'::";n:" "
public. That principle is refl-ected in the Ontario Municipal Act.
2010 Ontarj-o Budget Compensation Measures
(Source: Ontario Ministry of Finance, Pages 5L -52 of the 2010 Budget
Papers )
"Compensation costs account for the majori-ty of Ontario-funded program
spending, either paid directly through Ontario Public Service (OPS) or
as part of the government's transfer payments to schools, hospitals and
many other pubJ-ic-sector partners. Protecting services requires
limiting compensation growth to direct scarce resources to service
delivery. "
As an immediate step, the government wilf introduce legislation that
would:
' Extend the existing freeze of the sal-aries of Members of
Provincial Parl-iament from one to three years
' Freeze the compensation structures for non-bargained
political and Legislative Assembly staff for two years
. Freeze compensalion structures in the Broader Publ-ic Sector
and the OPS for two years for aff non-bargained employees. "The
legislation woul-d apply to substantial-ly afl organizations covered by
the Pubfic Sector Salary Discfosure Act, except municipalities. It
must be inclusive to be effective in controlling growth in the
compensation costs and in protecti-ng services and jobs."
The province says these compensation measures woul-d, in two years, help
it redirect up to $750 mil-l-ion towards sustaining schools, hospitals
and other public services.
Correspondence dated March 26, 2010 from Association of
Municipalities of Ontario regarding "Labour Policy Update". File:
Page 108 of 297
"Going forward, the provincets fiscal plan provides no funding for net
incremental compensation increases for any future col-Ìective
agreements." For example, this would J-ikely affect the Ontario
Provincial- Police coffective agreement (December 20II) as it comes up
for renegotiation during the two year period.
"Afl- existing collective agreements in the public sector will- be
honoured. As agreements are renegotiated, the government will work
with transfer payment partners and bargaining agents to seek agreements
of at least two years' duration. These agreements should help manage
spending pressures, protect pubJ-ic services that Ontarians rely on and
provide no net increase in compensation. "
AMO is aware that municipal governments have implemented various cost
containment actions already, j-ncl-uding organizational
rationalizaLion/re-structuring and managing vacancies. At the same
time, the pubJ-ic expect those services from municipal- qovernments that
they rely on daily to be provided.
Again, AMO wilf be pursuing clarity of the government's expectation and
ability to achieve it. lrie will- keep our membership informed.
AMO Contact: Pat Vanini, Executive Director, A¡4O, at
pvaniniGamo.on.ca or (41-6) 971-9856
PLEASE NOTE
AMO Breaking News wifl be broadcast to the municipal-ityrs
administrator, clerk and el-ected officials. Recipients of the AMO
broadcasts are free to redistribute the AMO broadcasts to other
municipal staff or elected official-s as required.
DÏSCLAIMER
These are finaL versions of AMO documents. AMO assumes no
responsibility for any discrepancies that may have been transmitted
wiLh the el-ectronic version. The printed versions of the documents
stand as the official record.
Correspondence dated March 26, 2010 from Association of
Municipalities of Ontario regarding "Labour Policy Update". File:
Page 109 of 297
Page 110 of 297
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Members of Council
FROM: Planning CoordinatorlDeputy Clerk
SUBJECT: Amendments to ZoningBy-law 2456'2003
Public Meeting 7:30pm on April 1,2010
DATE: March 26,2010
FILE: D14.2456
NUMBERz D2010-07
Purpose
To consider amendments to Bayham ZoningBy-law 2456-2003 regarding dwelling units in
commercial zones.
Background
On February 4,2010, Council directed staff to proceed with amending the zoningby-law to address
issues regarding residential accessory uses in commercial zones. The amendment presented is a result
of staff discussion and consultation with the municipal planner.
Purpose and Effect
The purpose of the amendment is to modiff section 4.4, section 17.l and section 17.10 (a) of the
ZoningBy-law regarding dwelling units in commercial buildings.
The effect of this amendment will be as follows:
1. To allow dwelling units in commercial buildings to be located below the first storey
commercial uses, whereas currently they are only permitted above or to the rear of the
commercial uses;
2. To allow dwelling units in the same building as com.mercial uses to be occupied by any
person provided the main commercial use is not an obnoxious use;
3. To reduce the required amenity spaces for residential uses that a¡e permitted in commercial
zones within the Hamlet of Eden, and the Villages of Straffordville, Vienna, and Port
Burwell in recognition of there being no need to provide septic beds in areas with municipal
sewers.
Staff Comments
Refening to Draft By-law Z516-2010 attached to this report, the hrst issue regarding dwelling units in
basements in a commercial zone is addressed by the amendments to Subsection 4.4 - Residential
Accessory Uses and Subsection 17.1 - Permitted Uses in the Central Business District Zone (Cl). Not
all basements are suitable for this use. However, in site-specific cases, basements may be suitable and
would have to comply with the Ontario Building Code requirements'
Second issue relates to the occupancy in the dwelling units in commercial zones. Subsection 4.4 -
Residential Accessory Uses, Section 4.4.4 retaíns that in commercial zones other than C1, dwelling
units require occupancy to be the owner or operator, or an employee of the owner or operator of the
main use. The reasoning for this stems from the need to mitigate any potential conflicts between the
commercial use and tenants. Proposed policies permit, in the villages' Central Business District (C1),
Staff Report D2010-07 regarding Amendments to Zoning By-
Law Z456-2003. File: D14.Z456
Page 111 of 297
Staff-Report Ð2+t0=07 DweHing IJnits Page2
any person would be permitted to occupy the dwelling unit provided the use is not obnoxious or
dangerous.
Further to these policies, a third issue that staff and the planner reviewed was in regards to lot area
requirements. Section 4.4, Subsection 4.4.1addresses minimum lot area requirements where an
accessory residential unit is permitted. A larger lot area is required to accommodate parking
requirements and/or loading spaces and private services. Additional policies are currently in place to
require outdoor amenity area for accessory residential units. This is regulated through a separate
section.
Additionally, Central Business District (C1) properties are permitted 100% lot coverage, 0.0 metre lot
line setbacks. Permifiing increased residential use in commercial zones does bring to light other
concerns to consider such as increased parking requirements, overnight street parking, percentage of
space required for commercial use to permit the dwelling unit. Specifically, parking may have to be on
the street for ovemight and potentially for longer periods of time. Currently, our by-law to regulate
traffic þarking) restricts vehicles from parking on municipal streets during certain times of daylnight.
Amendments to Section 4.32 - Parking Requirements are not proposed at this time. This issue may
have to be addressed at a future time.
At the time of writing this report, concerns have been expressed by the Liason Committee who are
concemed with the increased residential in the "downtown" areas of the villages and the potential
reduction in commercial space. No other written concems or objections from the public have been
received at the time of writing this report.
Attachments
l. Notice of Public Meeting
2. IBI Memo dated February 8,2010
3. DraftZoning By-law 2576-2010
RECOMMENDATION
"THAT StaffReport D2010-07 regarding amendments to the Zoning By-law 2456-2003be
received;
AND THAT ZoningBy-Iaw 2576-2010 be presented to Council for enactment."
Respectfully submitted,
Underhill, Planning Coordinator
Reviewed by,
Staff Report D2010-07 regarding Amendments to Zoning By-
Law Z456-2003. File: D14.Z456
Page 112 of 297
lBl Group
203-350 Oxford Street West
London ON N6H lT3 Canada
tel 5'19 4727328
fax 5194729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date February 8, 2010
Project No 3/'04471
Steno dd
1.
Memorandum
Dwelling Units in Commercial Zones - Allowance for Basement Units
The purpose of this memo is to provide land use planning analysis for a proposed zoning
by-law amendment to support the allowance of dwelling units within basements in
commercial zones. This amendment has been initiated by Council and is based on
discussion and inquiries from ratepayers concerning such uses.
Current zoning regulations for residential uses in commercial zones are as follows:
o Dwelfing units are permitted above or to the rear of commercial uses in the
Central Business Diskict (C1) Zone. Such units may be owneroccupied,
rented, or sold as individual units (ie. Condominium)
. Accessory dwelfing units are permitted above or to rear of commercial uses
In the Farm Commercial (FC), Rural Commercial (RC), Highway Commercial
(HWC), Hamlet Commercial(HC), Local Commercial (C21, and Tourist
Commercial (C3) Zones. Such units in these zones must be owner-
occupied, or by an employee of the main commercial use.
. Section 4.4 of the Zoning By-law outlines the regulations for accessory
residential uses, which are those outlined in the 2d bullet;
o Section 4.45 of the Zoníng ByJaw outlines the minimum floor area for
dwelling units based on number of bedrooms, as well as open space
requirements for occupants withín such dwelling units.
Our understanding of the history behind these regulations is that dwelling units were only
permitted above main floor commercial uses in previous versions of the Zoning By-laws.
Such regulations are fairly common for commercial zones in Ontario and evolved from the
tradition of downtown buildings that have separate apartments above street level. Such
regulations are still common in this day in order to support compact urban form and
encourage persons both working and living in downtown areas. When 2456-2003 was
under consideration, Council of the day had questioned whether such dwelling units could
be permitted behind the main commercial use. This was considered to be consistent with
the goals and objectives of protecting mainstreet commercial uses, while allowing owners
of such buildings the added benefìt of additional residential space where possible.
3.
lBl Group is a group of fìrms providing professional services and is affiliated with lBl Group Architects
Staff Report D2010-07 regarding Amendments to Zoning By-
Law Z456-2003. File: D14.Z456
Page 113 of 297
lBl Group Memorandum
Municipality of Bayöam - February 8, 2010
4.With respect to first issue of basement dwelling units, ¡t can be opined that such uses
were never considered based on the unsuitability of older commercial buildings to locate
dwelling units within basements due to building code and/or desirability issues (ie. low
ceilings, dampness, emergency access, etc.). However, in site-specific circumstances
and/or as a result of redevelopment, basements may provide suitable locations for
dwelling units.
The second issue with dwelling units in commercial zones would relate to occupancy,
whereby units in the C1 Zone may be rented or developed as individually owned
condominium units, and all other commercial zones require occupancy to be the owner, or
an employee of the main commercial use. The reason for this is related to potential
conflicts that may exist in some commercial zones. Certain uses (ie public garages, farm
fuel sales) create potentially dangerous living conditions, or nuisance issues between
owner/operators and tenants (ie. noise), which may be otherwise accepted where
owner/operators are the occupants of the unit. The regulations for the Cl and C2 Zone
currently include clauses which restrict dwelling units in buildings where flammable or
explosive products are stored which partly addresses this issue regardless of tenancy.
However, there are some uses where no conflict would likely occur (offìce, personal
service shop), and occupancy tenure should not be a limiting factor. There may be an
opportunity to revise this wording for certain commercial zones, or the matter may
continue to be addressed on a site-specific basis.
The third issue relates to the yard requirements, whereby the minimum lot area is required
to be 460m2 - 950m2 larger than the minimum yard requirements wherever a dwelling unít
was located. Such requirements were based primarily on the need for private services (ie.
well, septic), and for additional parking requirements. These provisions should be revised
accordingly based on the availability of municípal water and sewer services available in
Eden, Straffordville, Vienna, and Port Burwell. lt should be noted that these lot
requirements are not intended for outdoor amenity space, which is regulated separately
under Section 4.45.3 of the Zoning By-law.
Based on our review of the Zoning By-law regulations we have no objection to a proposed
zoning by-law amendment which makes the following revisions:
o Section 17.1 - Permitted Uses (C1 Zone): An amendment to permit
residential uses below the first storey commercial use;
o Section 4.4- ResidentialAccessory Uses: An amendment to permit
residential uses below the main commercial use wherever such accessory
uses are listed as a permitted use;
6.
7.
Staff Report D2010-07 regarding Amendments to Zoning By-
Law Z456-2003. File: D14.Z456
Page 114 of 297
lBl Group Memorandum
Mun¡c¡pality of Bayòam - February 8, 2010
. Sect¡on 17.10 a) - That this section relating to additional lot area
requirements be reduced to an area suitable for parking area only based on
the Villages of Straffordville, Vienna, and Port Burwell being serviced by
public sewers and not requiring additional land for private septic field beds;
8. With respect to paragraph 5) of this memorandum we request that Council review this
matter as part of this amendment, or defer the matter for further review as part of the
comprehensive Zoning ByJaw review to be undertaken in the near future. We would be
pleased to attend a Council meeting to discuss this matter qr any other items outlined in
this memo in more detail with Council and staff at their discretion.
7¿t'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
*ffi
J:\3404\471 Dwdling Units\PTiildwelling_units2o1 0{2{8.docuo10{2-l 2\DD
Staff Report D2010-07 regarding Amendments to Zoning By-
Law Z456-2003. File: D14.Z456
Page 115 of 297
THE CORPORATION OF THE
MUNICIPALITY OF BÄYHAM
BY-LAW NO.2576-2010
BEING A BY-LAW TO AMEND BY-LAIV No.Z456'2003' AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
Zoning By-law N o. 245 6 -2003, as amended;
THEREFORE, the Council of the Corporation ofthe Municipality of Bayham enacts as follows:
1) THAT By-lawNo. 2456-2003, as amended, is hereby further amended by amending subsection 4.4
Residential Accessory Uses, by modifring the section as follows:
*4.4.1 Notwithstanding any other provisions of this By-law, where one dwelling unit is
permitted as an accessory use in a commercial, industrial, institutional, or open space
zone, the minimum lot area shall be nine hundred and fifty (950.0) square metres
over and above the minimum requirements ofthe zone in which it is erected unless it
is serviced by both municipal water and sewer services, in which case no
additional lot area is required.
4.4.2 In the case of a single detached dwelling, the maximum building height for the
dwelling unit shall be nine (9.0) metres, and the minimum floor area shall be eighty
(80.0) square metres.
4.4.3 [n the case of a dwelling unit permitted as an accessory use in a commercial zone,
and it shall be contiguous to the main commercial use, be above, below or in the rear
ofthe main commercial use.
4.4.4 Residential accessory uses shall be used as the residence ofthe owner or operator,
or an employee of the o\¡/ner or operator, ofthe main use, except that in commercial
zones, such dwelling units may be occupied by any person, provided the main
commercial use is not considered an obnoxious or dangerous use."
THAT By-law No. 2456-2003, as amended, is hereby further amended by amending subsection 17.1
- Permitted Uses, by modifling the section as follows:
"Residential uses connected to and forming an integral part of the commercial building and
located above, below, or to the rear of the first storey commercial use, to a maximum of two
storeys above the permitted commercial use;"
THAT By-law No. 2456-2003, as amended, is hereby further amended by amending subsection I 7.10
- Permitted Uses, by deleting subsection a) in its entirety and by modif,ing subsection b) as follows:
"b) A minimum floor area and outdoor amenity area shall be provided in accordance
with Section 4.45;"
THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
2)
3)
4)
Staff Report D2010-07 regarding Amendments to Zoning By-
Law Z456-2003. File: D14.Z456
Page 116 of 297
Staff Report D2010-07 regarding Amendments to Zoning By-
Law Z456-2003. File: D14.Z456
Page 117 of 297
Page 118 of 297
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Members of Council DATE: March 26,2010
FROM: Planning CoordinatorlDeputy Clerk FILE: D14.CSIN
SUBJECT : Csinos Rezoning/D raft Zoning ByJaw ZS7 7 -2010 NUMBER: D20 I 0-08
Public Meeting 7:45pm on April 1' 2010
Purpose
To consider a Rezoning Application and draftZoning By-law 2577-2010.
Background
The municipality has received a rezoning application from Alice Csinos for consideration to rezone her
3683 m2 (0.9 acre) parcel located at 468I Plank Road, located in Concession 2 in Part Lot 12 in the
northwest corner of Plank Road and Glen Erie Line. The subject land is designated "Agriculture" in
the Official Plan and zoned Agricultural (41) in the Zoning By-law. Refening to the planner's memo,
the A1 zoningis characteristic of small "existing lots" created more than 35 years ago prior to planning
policies and zoning controls.
Purpose and Effect
The purpose of this amendment is to change the zoning on a 3683 m2 (0.9 acre) parcel of land from the
Agriculture (Al) Zone to Agricultural - Temporary 4 (41-T4) Zone. The effect of this amendment
would be to permit the use of an existing agricultural storage building as a cucumber grading station on
a seasonal basis for a period not exceeding three (3) years. A temporary zoning is required as the use is
not considered a permitted use within the Agricultural (Al) Zone.
Staff & Planner Comments
As per Section 39 of the Planning Act, Council may pass a by-law authorizing a temporary use
speciffing a time period not to exceed three years. The applicant has the option to re-apply to the
municipality prior to the expiry date and Council may by by-law grant further periods of not more than
three years.
Staff comments, planner opinion and sworn testimony provided earlier to the property owner stated that
the operation of a cucumber grading station within the existing building was an illegal use of the lands
and a zoningby-law amendment is required to rezone to a Farm Industrial (M1) Zone. The current
application seeks a Temporary (T4) zoning to permit the seasonal use for a temporary time period of
three (3) years.
Official Plan Section 8.15.3 allows temporary by-laws subject to specific criteria outlined in Section
8.15.4. The planner analyzed the criteria and the application complies as outlined in the attached IBI
Group Memorandum dated March 9,2010. In particular, the policies include that parking has to be
provided on-site and the property does have ample room for on-site parking and maneuverability.
Aside from the planning issues, the property is subject to on-going concerns related to the adjacent
Estherville Cemetery. When building construction began, local residents expressed that they believed
that the subject land was at one time part of the Estherville Cemetery and used for interment purposes.
Due to these concerns, at the time of construction in October 2008, Mayer Heritage Consultants Inc., at
the request of the Municipality, completed an archeological assessment of the area allotted for
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 119 of 297
Staff Report D2010-08 Csinos Page2
construction of the barn for the purpose of determining if any unmarked or unknown graves were
present. Their conclusion states, "No grave shafts or other evidence of a cemetery \¡/ere recovered".
As Council is well aware, ongoing concems have been expressed that areas of the subject lands do
contain interments. The rezoning application concerns a temporary use of the existing and lawfully
constructed building. The application states at this time no additional buildings are proposed on the
site. On that basis, legal opinion indicates that there may not be cause to require further archeological
assessment of the property prior to considering this application.
As with any zoningapplication, the municipality has the option to approve or deny the application, or
may defer on the basis that further information is required. Decisions to approve or deny may be
appealed to the Ontario Municipal Board, and in the case of deferrals, should a municipality not issue a
decision within 120 days of receipt of a complete application, the applicant may appeal to the Board.
At the time of writing this report, sixty-four letters of objections have been received. There are two
versions of a form letter signed by individuals. A copy of each form letter and a list of the names is
attached for reference.
Options to consider:
1. rezone the property for a temporary use for an optional period of 1 - 3 years
2. defer the application for further archeological investigation of the property
3. refuse the application due to on on-going concerns of former use of the property related to
the adjacent Estherville Cemetery
Attachments
1. RezoningApplication
2. IBI Memo dated March 9,2010
3. Draft Zoning By-law 2577-2010
4. Copy of objection letter #1
5. Copy of objection letter # 2
6. List of Signatures
RECOMMENDATION
"THAT Staff Report D2010-08 be received;
Al[D THAT the zoning of those lands located at 4681Plank Road in Concession 2 Part Lotl2
owned by Atice Csinos, be changed from Agricultural (Al) to Agricultural - Temporary 4 (41-
T4) Zone to permit the temporary use of a seasonal cucumber grading station for a period of
three (3) year(s) to expire on April 1,2013;
AND THAT ZoningBy-law 2577-2010 be presented for enactment."
Planning Coordinator
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 120 of 297
lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
lel 5194727328
Íax 5194729334
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date March 9, 2010
Project No 3404462
Steno dd
1.
Memorandum
Csinos - Proposed Temporary Rezoning - Part Lot 12, Concession 2
We have completed our review of the Zoning ByJaw Amendment application submitted on
behalf of Alice Csinos in support of her proposal to allow an existing building to be used
on a temporary basis for a cucumber grading station. The subject lands are located on a
3683m2 (0.9 acre) parcel of land located in Part Lot 12, Concession 2, on the northwest
corner of Plank Road and Glen Erie Line, in the Municipality of Bayham. The subject
lands are designated 'Agriculture" in the Offìcial Plan and zoned Agriculture (41) in the
Zoning ByJaw of the Municipality of Bayham. Despite the small area of the subject lands,
the A1 zoning is characteristic of such "existing lots' (ie. more than 35 years ago) that
were created prior to any zoning controls in the Municipality.
The subject lands include an existing agricultural storage building located near the west-
centre portion of the property. This offìce provided earlier opinion as well as sworn
testimony that the operation of a cucumbergrading station within this building constituted
an illegal use of the subject lands, and requires a Zoning By-law amendment rezoning to
the Farm lndustrial (M1) Zone. The current application is to seek Temporary ff4) zoning
to permit "a land use activity...which is appropriate in the shoft term, but is otherwise
prohibited in the Zoning By4avl'.
Section 8.15.3 of the Official Plan allows temporary by-laws to be passed by Council
subject to specific criteria outlined in Sections 8.15.4. Our analysis of these criteria are as
follows:
a. The proposed use is temporary in nature and will not preclude the
future development of the site, nor wíll the use óe difficult to terminate
when the authorizîng byJaw expires. The proposed use only operates on
a seasonal basis, and the existing building is an agricultural building that
could be used for farm purposes as anticipated by the A1 zoning.
lBl Group is a group of firms prov¡ding professional services and is affiliated with lBl Group Architects
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 121 of 297
!Bl Group Memorandum
Mun¡cipal¡ty of Bayham - March 9, 2010
b. The proposed use is not încompatible with adjacent land uses, and
Councíl shall consultwíth propeñy owners and any other agencies or
Índividuals who mîght have knowledge of when condît¡ons might suit
the development of the propefty, in accordance wÍth the OffícÍal Plan,
prÍor to enactîng a Temporary Use By-law. The subject lands are adjacent
to a pioneer cemetery that is not used for active service. From a land use
planning perspective, the seasonal use and intermittent truck traffic, will not
have a negative impact on these lands. All other surrounding Iand uses are
agricultural and/or farm residential in nature and will not be impacted.
c. That parkîng required by the proposed use ís provídd on-sife. Both
aerial photography and a site visit made on August 18, 2009 indicate that
trucks would have ample room for on-site parking and manoeuvrability.
d. That the temporary use wÍll be evaluated on the proposed sewícing,
and that the use wíll not create or íncrease any sewicing problems on
or off the sr'fe. The subject lands are not serviced by municipal water or
sewers. However, the nature of the proposed use (grading cucumber sizes)
is a "dr¡/ industrial use, and the small number of staff on site would not
warrant such services.
ln addition to the above criteria, temporary uses other than mobile homes must meet the
following four (4) criterion. Our analysis of these are as follows:
a. Temporary Use ByJaws shall only be enacted for uses whích wÍll not
prælude the future development of any lands for their most appropriate
use, as defined hy the Officíal Plan. The proposed use is compatible with
agricultural uses and would not prevent the existing building from being used
for such purposes.
b. Council shall consult with propefi owners and any other agencies or
indivíduals who might have knowledge of when conditíons might suit
the development of the property, in accordance with the Offícial Plan,
prior to enactíng a Temporary Use By-law. The proposed rezoning will
require public review in accordance with Planning Act regulations.
c. Only uses which wÍll not create land use conflicts or dísrupt the use
and development of neÍghbouring properTies shall be authorized by
Temporary Use ByJaws. lt is our opinion that the scope of the proposed
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 122 of 297
lBl Group Memorandum
Municipality of Bayôam - March 9, 2010
use would not exceed any ¡mpacts expected from the permitted uses set out
in the Al Zone. Development of sunounding lands would be entirely for
agr¡cultural purposes.
d. Notwithstanding the above polic¡es, temporary uses fåaú are not
othetwise permitted by the OfficÍal Plan as pennanent uses may be
permitted by Temporary Use By-laws. The proposed use is considered a
permitted use in the Farm lndustrial (M1)Zone, consistent with the
'Agriculture" land use designation of the Official Plan, and therefore this
criterion is not relevant.
5. Based on the aforementioned informatíon, we do not oppose the proposed temporary
rezoning of the subject lands for a cucumber grading station for a period not exceeding
three (3) years.
7¿r1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:\3404\462 Csinos\PTli,{csinos20l 042-24.doc\201 0{3-09\DD
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 123 of 297
luxrcrp.lr,rry oF BAyrrAM )
P.O. Box 160
Straffordville, Ontario
NOJ lYO
Phone (519) 866-5521Fax (519) S66-33S4
APPLICATION FORAMENDMENT TO THE ZONING BY-LAW OF
THB MUNICIPALITY OF' BAYHAM
This application must be liled with the Planning Coordinator/ Deputy Clerk or designate of the
Municipality of Bayham along with a cheque for the required amount. The applicant should retain one
copy for their records.
The information in this form must be completed in full. This mandatory information must be provided
with a lee o182,000 (Z.onngBy-Iaw Amendment or Temporary Use Zoning By-law) or 81500
(Temporary Use Zoning Bylaw Renewal) o, 8150!.(Zoning Amendment to Remove Ifotding
Provision). If the application is not completed in full, the application will be returned.
I/WE, Alice Csinos
add*ionar "o ;',åTfräff"ï;äï'l;Tgåïlir asree
that for payment of said additional costs shall be a condition of this signed application. I also agree tò
accept all costs as rendered.f* rr
ÈI ¡*¡
FäB 1
friijlliûl,n¡i I I f T ü,ç ff ri yÈi,4,r¡l
6/él-¿'..t .'.,-.,*
^
Property Owner
Property Owner
FOR OF'FICD USÉ OIILY
r"ûPY
DÁ,rE RECETvED, lt ó t ? /t o AM'T]NT RE.EI'ED , ,/&OOO *
,(* / o ?snóo
FTLENo: Qø cst,,/DATE ADOPTED BY COUNCIL:
Prepared April 2007
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 124 of 297
Municipality of Bayham Zoning By ¡Amendment Application
1. Registered Owner's Name:Alice Csinos
Address: 4675 Plank Road, R. R. #2, Vienna, ON, NOJ 120
Page2
Phone No. (Home)' 519-874-4L48 Business:
Fax: b19-824-4651 Email:
Lotandconcession(ifapplicable): pt. of lot 12, Conc. z - pt z - plan llR-lb7
Municipality of Bayham . County of Elgin
Are there any other holders of mortgages, charges or other encumbrances of the Subject Lands? If
so provide the names and addresses of such persons.
First Ontario Credit Union - Tillsonburg
2.Applicant/.A,uthorizedAgent: Dryden, Smith & Head Planning Consultants Ltd.
Address: 54 Cedar St. N.. Kitchener. ON N2H 2X1
Telephone No.: 519-745-3540 Fax: 519-?45-6960
Please specify to whom all communications should be sent:
Registered Owner ( ) Applicant / Authorized Agent 1X ¡
Legal Description of the land for which the amendment is requested:
Concession: 2 Lot: Pt. Lot L2
Reference Plan No:Ptan 11R-157 Part Lot: 2
Street and Municipal Address No.:4681 Plank Road
What is the size of property which is subject to this Apptication?
Area: 3682.7 sq. m Frontage: 63 . I Depth:67!
When were the subject lands acquired by the current owner?2-3 years
Existing Oflicial Plan Designation:Agricultural
How does the application conform to the Ofhcial Plan?
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 125 of 297
' MunicipalityofBayham ZonngBy-I i\mendmentApplication Page 3
5. Existing ZoningBy-law Classifrcation: Agriculture - A-1
What are the current uses of the subject lands?
Building & Site used for the rrgrading of locally grown cucumbersfr
If known, provide the length of time these uses have continued on this property.
Since 2008-2009
If there are any existing buildings or structures on the subject lands provide the following
information:
Type Front l-ot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacks Setback
Coverall 21.3m 10.67m 13.1m 4.5mt 13.1 x 27-5 m
If known, provide the dates in which each of these buildings rryere constructed.
Shortly after building permit N0. 2008-8-114 - Sept. 15, 2008
6, What is the Nature and Extent of the Rezoning?
Temporary use provision to permit existinE buildinE and property to be used
to grade cucumbers for a period of 3 years
7. Why is the rezoning being requested?
Municipality has deemed existing use rrgrading of cucumbersrf to be in
contravention of Zoning By-law. Application will allow existing use to continue
on a temporary basis.
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 126 of 297
Municipality ofBayham ZonngBT )AmendmentApplication
8. Does the proposed T.oningByJaw amendment implement a growth boundary
adjustment of a seltlement area?
Page 4
No
If so, attach separately justification or information for the request based on the current Offrcial Plan policies
or associated Offrcial Plan amendment.
9. Does the proposed amendment remove land from an area of employment?No
If so, attach separately justification or information for the request based on the current Ofhcial Plan policies
or associated Official Plan amendment.
10. Description of proposed development for which this amendment is requested (i.e. permitted uses,
buildings or structures to be erected. @e Specifrc)
Grading of cucumbers to be conducted in existing buitding as per
buildinE permit No. 2008-B-114
For any proposed buildings or structures on the subject lands provide the following information:
Front Lot Side Lot Line Rear Lot Line Height Dimensions
Line Setback Setbacks Setback
11. Services existing or proposed for the subject lands: Please índicate with a /
Water Supply
Municipal Piped Water Supply
Private Drilled Well
Private Dug Well
Communal Well
Existing
()
()
()
()
Proposed
()
()
()
()
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 127 of 297
Municipality of Bayham Zoning 81 )'Amendment Application
Lake or other Surface Water Body
Other
Page 5
Sewage Disposal
Municipal Sanitary Sewers
Individual Septic System
Communal System
Privy
Other
()
( x)No well
Existing
()
()
()
( x)Seasonalfor
4-6 weeks
()
()
()
Proposed
()
()
()
()
()
Note: If the proposed development is on a private or communal system and generate more than 4500
litres of effluent per day, the applicant must include a senicing options report and a hydrogeological
report.
Are these reports attached?N/A
lf not, where can they be found? N/A
Storm Drainage
Provisions:
Proposed Outlet:
Surface drainage
To existing road ditches
12. How will the property be accessed?
Provincial Highway ( ) County Road ( )Municipal Road - maintained all year ( x )
Municipal Road- seasonallymaintained ( ) Right-oÊway( ) Water ( )
If access is by water, do the parking and docking facilities exisl and what is the nearest public road?
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 128 of 297
Municipality of Bayham Zoning B¡ i,Amendment Application
13. IIas the subject land ever been the subject ofan application under the Planning Act for:
Plan of SuMivision ( ) Consent ( )
ZonngByJawAmendment( ) Ministers ZontngOrder( )
If yes to any of the above, indicate the file number and status of the application.
Page 6
14. How is the proposed amendment consistent with the Provincial Policy Statement 2005?
The proposal does not conflict with any policies of the P.P.S.
15. Are the subject lands within area designated under any Provincial Plan(s)? If the answer is yes, does
the proposed amendment conform to the Provincial Plan(s)?
No
17. The Owner is required to attach the following information with the application and it witt form part
of the application. Applications will not be accepted without the following.
(a) A sketch based on an Ontario Land Surveyor description of the subject lands showing
o the boundaries and dimension of the subject lands;
o the location, size and type of all existing and proposed buitdings and structures, indicating
their setbacks from all lot lines, the location of driveways, parking or loading spaces,
landscaping areas, planting strips, and other uses;
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 129 of 297
Municipality of Bayham Zoning B1 l¿ Amendment Application PageT
¡ the approximate location of all natural and artificial features (buildings, railways, roads,
watercourses, drainage ditches, banks of rivers or streams, wetlands, wooded areas, wells
and septic tanks) that are on the subject lands, adjacent to the subject lands, or in the
opinion of the applicant may affect the application;
o the current uses ofthe land that is adjacent to the subject land;
. the location, width, and name of any roads within or abutting the subject land, indicating
where it is an unopened road allowance, a public traveled road, aprivate road, or a right-
of-way;
o the location of the parking and docking facilities to be used (if access will be by water
only);
o the location and nature of any easement affecting the subject land.
Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation
Authority and Ministry of Transportation (if applicable).
If a private sewage system is necessary, pre-consultation with the Chief Building Official is
required about the approval process
18. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written
authorization must accompany the application. If the applicant is a corporation acting without an
agent or solicitor the application must be signed by an officer of the corporation and the seal if any
must be affixed.
19. Additional fnformation as required by Council
20. If this application is to accommodate the consent of a surplus farm dwelling, please provide the
following information:
Date surplus farrn dwelling was erected:
Please provide the assessment roll number,
lands is being consolidated.
(b)
(c)
location, and zoning of the farm parcel with which the subject
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
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Page 130 of 297
Municipality of Bayham Zoning B¡I Amendment Application Page 8
Alice Csinos , of the Municipality
[(!rvit j Ir;il rr:lliir.rL it,ìj/'V;¡¡:]-r ..' '
Bayham
, do solemnly declare:
\l'.rnici¡raìitr \iarne '-'orilli;'\Ìartrc
(ù that I / We am I are the owner(s) of the lands described above
(ir) that to the best of my / our knowledge and belief, all of the information and statements given in
this application and in all exhibits transmitted are true.
(iii)that I /we hereby appoint Dryden ' Smith & Head to act as an Agent on my/our behalf in
all aspects of this application.
And I / We make this solemn declaration conscientiously betieving it to be true, and knowing that it is of
the same force and effect as if made under oath, and by virtue of the ,,Canada Evidence Acti.
I /'We,
of
DECLARED BEFORD ME at the:
Citv
in the County/Region of Waterloo
, in the county of Elgin
of Kitehener
4o - -..r-u ,
Owner /Agent
Owner/Agent
this 9th
20 10
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 131 of 297
To Whom It May Concern
We the undersigned, being the registered owner(s) ofthe lands under consideratior¡ hereby authorize
the firm of Dryden, Smith & Head Planning Consultants Ltd. to act as our agents and to prepare and
make submissions on our behalf,
Signed -ü 21' ,-&-r'ê-a-/
Owner
oatef¿ß.?r'Zo¡ö
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By-Law Z577-2010. File: D14.CSIN
Page 132 of 297
PART 2 PI.AN 11R-157
PART LOT 12, CONCESSION
4681 PTANK ROAD
MUNICIPALTY of BAYHAM
48.00m NBZ16,OO"ìfl
BAPTIST
CHURCH
CEMETERY o)
28.95
LOT AREA:0.J6Eho =TaT
o
oa
)<z.
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Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 133 of 297
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THE CORPORATION OF THE
MUNICIPALITY OF BAYTIAM
BY-LÄW NO.2577-2010
CSINOS
BEING A BY-LAW TO AMEND BY-LAW No.7,456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipalþ of Bayham deems it necessary to amend
ZoningBy-law No. 2456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
l) TIIAT By-lawNo. 2456-2003,as amended, is hereby further amended by amending Schedule "4",
Map No. 73, by adding Temporary (T4) Zone regulations to the Agricultural (Al) Zone, which lands
are outlined in heavy solid lines and marked Alfl4 on Schedule "4" to this By-law, which schedule is
attached to and forms part ofthis By-law.
2) THAT ByJaw No.2456-2003, as amended, is hereby further amended by amending Section 29 -
Temporary (T) Zone, by modiffing subsection 29'4.16 as follows:
*29.4.16 Aln4 as shown on Schedulê "A", Mrap 73, an existing agricultural
storage building may be used as a cucumber grading station, for a
period not exceeding three (3) years, ending April 1't, 2013"
1) THIS By-law comes into force:
a) Where no notice of objection has been frled with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FIRST TIME THIS 1sr DAY OF April2010
READ A SECOND TIME THIS lsr DAY OF April2010.
READ A THIRD TIME AND FINALLY PASSED THIS lsr DAY OF April2010.
MAYOR CLERK
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 136 of 297
Thrs is Schedule'A lo By-low
No l57f 1010. possed ihe lst
doy of Apri l0l0
CLTRT
I\
- A1-T4
' (ExPìr"s
APrìl I ,
201 3)
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 137 of 297
#t
Municipality of Bayham
P.O. Box 160
9344 Plank road
STRAFFORDVILLE, ON
NOJ lYO
ATTENTION: COUNCIL
15 March,2010
Dear Madam Mayor & Council,
RE: PROPOSED ZONING BYLAW AMENDMENT
PT. LOT 12, CON II, NW CORNER PLANK RD/GLEN ERIE LINE
,.
I opposé the proposed bylaw amendment and wish my opposition to be recorded
in the council¡ninutes. I am opposed on the basis that the lands contain the remains of
idsue regarding the use of this property for commercial purposes has been
:il fince 2008 and council is well aware of the circumstances and problems
thå property. It would be irresponsible to grant a bylaw amendment before
matters have been addressed.
Yours
Address: 9O6 t êæ' ¡s e{ t tto
rer: ín u'hid{
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 138 of 297
#e
Municipality of Bayham
P.O. Box 160
9344 Plank road
STRAFFORDVILLE, ON
NOJ lYO
Attention: Council
March 14,2010
Dear Madam Mayor and Council,
RE: ZONE CHANGE APPLICATION - Part LOT 12, CON 2,on the northwest corner of
Plank Road and Glen Erie Line.
I wish to register my opposition to a zone change for the above lands. The
property is not large enough to support the use requested in the application. The
proposed use does not fill a market niche since there is an established cucumber grading
station in proximity to Port BurwelWienna to service gfo\¡/ers.
Please enter my objections in the council minutes.
Yours sincerel¡
Å" /-n /Name:
Address:/#'r
A*-f,L"f 4'î /rrf ¡t
rer#: ltr- géé ^3l g l
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 139 of 297
Letters of Objectionto Zoning- Csinos
List of Submitted Names
Letter # 7
1. Wayne Parker, Eden
2. Fran Southwick, Vienna
3. Marion Hoshal, Port Burwell
4. Anna Schafer, Straffordville
5. Jack Wolfe, Straffordville
6. Harris Teall, Vienna
7. Henry Wiebe, Port Burwell
8. M. A. Schafer, Straffordville
9. Ron Bradfield, Port Burwell
10. John E. Barclay, Straffordville
11. Margaret Rushton, Port Burwell
12. Mar garet Grant, Straffordville
13. Shereen Hetherington, Port Burwell
7 4. Catherine Wolfe, Straffordville
15. Gwynn Williams, Port Burwell
I 6. Elizabeth H. Barclay, Straffordville
17. Jammie Underhill, Port Burwell
18. Zoi Boussen, Vienna
19. Myrtle Bartolacci, Port Burwell
20. Bernice Matthews, Straffordville
2l . Lany Milmine, Richmond
22.Betty Matthews, Port Burwell
23. Zed James, Port Burwell
24. Justin Kalmbach, Port Burwell
25. Doris Marion Bucheski, Port Burwell
26. Marlene Carter, Malahide
27 . Ralph Carter, Malahide
28. Loureina Milmine, Richmond
29 . Edw ar d Carter, Aylmer
30. Herman (?) Hoekstra, Port Burwell
Letter # 2
1. Robert Hoshal, Straffordville
2. Susan Hermann, Straffordville
3. David Langeland, Vienna
4. Alicia Lavoie, Port Burwell
5. Joanne E. Tait, Port Burwell
6. Barb Carter, Aylmer
L Donald Ray Emerson, Vienna
8. Dorothy Hendrick, Port Burwell
9. Nancy L. Wells, Straffordville
10. Stanley T. Rushton, Port Burwell
11. Mathias Waller, Port Burwell
12. Cindy Anderson, Straffordville
13. Loyall & Evelyn Granger, Port Burwell
14. Irene Smyth, Port Burwell
1 5. Elizabeth Ball, Straffordville
16. Pete Purdy, Port Burwell
17.K. C. Emerson, Vienna
18. Harold Kaufmann, Port Burwell
19. N. June Warren, Port Burwell
20. DoraTait, Port Burwell
21. Cecil Kennedy, Straffordville
22.TomLauper, Vienna
23. Bonnie Bradfield, Port Burwell
24. Dorothy Moore, Vienna
25. Bill Wells, Straffordville
26. Rick Wassing, Port Burwell
27. AlanHollywell, Port Burwell
28. JanetRussell, Port Burwell
29. Honor Wassing, Port Burwell
30. Gary J. Russell, Port Burwell
31. Bev Hickey, Port Burwell
32. Y elma Tillotson, Aylmer (formerly Bayham
residents)
33. Shirley Kirþatrick, Port Burwell
34. Wilma Smithson, Port Burwell
Staff Report D2010-08 regarding Csinos Rezoning / Draft Zoning
By-Law Z577-2010. File: D14.CSIN
Page 140 of 297
1CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April l,2010
FROM: Gerry LeMay, Manager Public Works FILE:
SUBJECT: Fuel Tender NUMBER: PV/ 2010-01
Purpose
This report is to present recommendations from the Manager of Public Works regarding the purchase
of fuel on a three year tender.
Background
The Municipality of Bayham presently purchases a great deal of fuel during the year and tendering
for the fuel may allow the Municipality a better price. The last tender allowed the Municipality to
save money with a very reputable company and we find that our recent tender agatn gave the
Municipality avery reputable company and a very competitive price. The cost comparative regarding
the fuel prices had all bidders within a 4 Yo range showing a very competitive bid. The breakdown of
the prices are included on the attached page.
Staff Comments
The Manager of Public Works indicates a preference to Dowler Karn of Tillsonburg as they have
submitted the lowest tender fulfilling all requirements of the tender. Presently we specified in the
contract the date of change over to the new supplier as May 1,2010. Under the Strategic Priorities
Goal #2 (Ensure reliable, well maintained and secure infrastructure)
Attachments
l. Summation of Bid Results
2. Calculation of Bid Results
3. Contract for Fuel Supply
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Council direct staff to proceed with the awarding of the tender to
Dowler-Karn, 61 First Street, Tillsonburg, Ontario N4G 1N4.
Respe cttullu2hlitted,
,/
Gerry LeMay, Manager Public V/orks
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 141 of 297
Company
Bluewave
Gasoline .8990
Color Diesel .7040
Diesel .8520
Emergency (Regular Hours)
Emergency ( After Hours)
Fuel Tender Results
23,400
ó5,000
50,000
23,400
65,ooo
50,000
23,400
65,ooo
50,000
Color Diesel .6999
Diesel .8429
Emergency (Regular Hours)
Emergency (After Hours)
Total
Lippert
Gasoline
Total
I)owler-Karn
Gasoline
Color Diesel
Diesel
.9204
.8630
.6780
.8170
21,036.60
45,760.00
42,600.00
75.00
200.00
$ 109,671.60
211537.36
45,493.50
421145.00
0
90.00
$ 109,265.86
20,194.20
44,070.00
40,850.00
75.00
150.00
Emergency (Regular Hours)
Emergency (After Hours)
$ 105,339.20
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 142 of 297
INFORMATION TO BIDDERS - KEY DATA SHEET
CORPORATION OF THE MUNICIPALITY OF BAYHAM
CONTRACT FOR:
SUPPLY OF GASOLINE & DIESEL FUEL
CONTRACT PERIOD: MAY 1,2010 TO APRIL 30' 2013
Tender For: Municipality of Bayham, Supply of Gasoline & Diesel Fuel
Contract Period: May 1, 2010 to April30, 2013.
Closing Date:Tuesday, March 16,2010 @ 11:00 a.m.,local time.
Bids to be delivered to:
Municipality of Bayham
Admini stration Building
P.O. Box 160,9344 Plank Road
Straffordville, Ontario, Canada NOJ 1Y0
Tel. No. (519) 866-5521,Bxt.32
Email : glemay @bayham. on. ca
Faxed or electronically sent bids will NOT be accepted.
Opening:
Immediately following closing time when practical. Otherwise, time
will be announced.
Inquiries:
Geny LeMay
Manager of Public Works
Municipality of Bayham.
Tel. No. (519) 866-5521,8xt.32 andalso:
Cell No. (519) 617-1156
Email : glemay @bayham. on. ca
Bonding No Required.
MOE Approvals Not Applicable.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 143 of 297
SUPPLY OF GASOLINE & DIESEL FUEL
INFORMATION TO BIDDERS
ESTIMATED REQUIREMENTS
(in litres)
DESCRIPTION: PUBLIC WORKS FIRE BUILDING TOTAL:
& PARKS SERVICES SERVICES
GASOLINE,
REGULAR,
UNLEADED 18,200 2,600 2,600 23,400
GASOLINE,
PREMruM,
UNLEADED
DIESEL FUEL
(REGULAR) 50,000
DIESEL FUEL
(coLouRED) 50,000
15,000 65,000
50,000
138,400
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 144 of 297
SUPPLY OF GASOLINE & DIESEL FUEL
INF'ORMATION TO BIDDERS
PUBLIC WORKS SERVICES DEPT.
All petroleum products will be ordered by the Public Works Services Dept., as required, and invoices
are to be submitted to the Municipalþ of Bayham, P.O. Box 160, 9344PlatkRoad, Straffordville,
Ontario, NOJ lYO, for processing.
LOCATION OF PUMPS: 8354 Ptank Road @lank Road/Jackson Line)
OWNERSHIP OF PUMPS
& TANKS: Municipality of Bayham
CAPACITY OF TA|IKS Premium Gasoline (unleaded) -2,l35litres.
Diesel Fuel (regular) - 41270litres.
Diesel Fuel (coloured) - 2,l3slitres.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 145 of 297
THE CORPORATION OF THE MTINICIPALITY OF BAYHAM
TENDER FORM
ST]PPLY OF GASOLINE & DIESEL FUEL
CONTRACT PERIOD: MAY 1' 2010 TO APRIL 30, 2013
Tenders are invited by the Municipality of Bayham, Administration Office, P.O. Box
160,9344 Plank Rd, Straffordville, Ontario, NOJ 1Y0, until Il:00 a.m. local time,as
recorded by the clock in the office (which time will be deemed to be taken as conclusive
of the time), on Tuesday, March 16,2010.
I/We, the undersigned,
with business premises at
having carefully read and considered the conditions and specifications for the supply of
gasoline and diesel fuel, do hereby offer to provide the goods and services as specified
and described herein to The Municipality of Bayham for the following:
SCHEDULE 6TA''GASOLINE, REGULAR UNLEADED
(min. 87 octane rating)
Total estimated quantities : 2 3, 400 litres.
Base Price Per Litre
Minus Firm Discount
Product Price Per Litre
Plus Firm Delivery Charge
Plus Federal Excise Tax
Plus Provincial Fuel Tax
Net Delivered Price Per Litre
$
$
$
$
$
$
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 146 of 297
THE CORPORATION OF'THE MTJNICIPALITY OF BAYHAM
TENDER FORM
SUPPLY OF GASOLINE & DIESEL FUEL
CONTRACT PERIOD: MAY 1,2010 TO APRIL 30' 2013
SCHEDTJLE TB''GASOLINE, PREMIUM, UNLEADED
(min. 91 octane rating)
Total estimated quantities: 0 lines.
Base Price Per Litre
Minus Firm Discount
Product Price Per Litre
Plus Firm Delivery Charge
Plus Federal Excise Tax
Plus Provincial Fuel Tax
Net Delivered Price Per Litre
SCHEDT]LE '6C''DTESEL FIJEL (COLOURED)
Total estimated quantities: 65,000 litres.
Base Price Per Litre
Minus Firm Discount
Product Price Per Litre
Plus Firm Delivery Charge
Plus Federal Excise Tax
Net Delivered Price Per Litre
PROVISIONAL:
Please submit costing and availabilþ of 5Yo Bio Diesel - 85 Bio Diesel Blend with #1
CP-34 conventional diesel blend. Please submit costing on Flex Fuel.
$
$
$
$
$
$
$
$
$
$
$
$
S
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 147 of 297
THE CORPORATION OF'THE MTTI\üCIPALITY OF BÄYIIAM
TENDER FOR]VI
SUPPLY OF GASOLINE & DIESEL FUEL
CONTRACT PERIOD: MAY 1,2010 TO APRIL 30' 2013
SCHEDULE fD'' DIESEL FUEL (REGULAR)
Total estimated quantities: 50,000 litres.
Base Price Per Litre
Minus Firm Discount
Product Price Per Litre
Plus Firm Delivery Charge
Plus Federal Excise Tax
Plus Provincial Fuel Tax
Net Delivered Price Per Litre
$
$
$
$
$
$
$
Røte per callfor emergency delivery at various locations
throughout the Munícípaltty during resular working hours: ,f,
Rate per callfor emergency delivery at various locøtions
throughout the Munìcìpøhty sfter regular working hours:
lVofe; Failure to deliver in emergency situations as specified on Page 15 of
the bid document will result in a penalty of $200.00 per calendar day'
24 hour Emergency telephone number:
.'
Reg ular ll/orking Hours :
PROVISIONAL:
Please submit costing and availability of S%oBio diesel (85 blend with #1 CP-34
conventional diesel blend).
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 148 of 297
THE CORPORATION OX'THE MI]NICIPALITY OF BAYHAM
TENDER FORM
SUPPLY OF GASOLINE & DIESEL FUEL
CONTRA,CT PERIOD: MAY 1,2010 TO APRIL 30' 2013
THE LOWEST OR ANY TENDER OR ANY PART OF AIYY TENDER NOT NECESSARILY ACCEPTED.
NAME OF COMPANY:
ADDRESS:
NAME OF SIGNING OFFICER:
TITLE:SIGNATURE:
FAX NO.:TELEPHONE NO.:
G.S.T. Registration No. :P.S.T. Vendor's Permit No.:
ACCEPTANCE
ACCEPTED ON BEHALF OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM
THIS DAY OF 2010.
MAYOR CLERK
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 149 of 297
CONDITIONS
BIDDER'S RESPONSIBILITY:
1.TNSURANCE:
The successful contractor, and each and every sub-contractor (if applicable) shall, for the term of the
contract, take out and keep in effect with insurers licensed to carry on business in the Province of Ontario,
at their own expense, the following Insurance:
LIABILITY INSURANCE:
The successful bidder shall maintain sufficient Public Liability insurance and shall provide to the
Municipality proof of such insurance in the form of a Certificate of Liability issued by an
insurance company licensed to write property casualty insurance in the Province of Ontario and
providing as a minimum requirement the following:
a) $5,000,000 primary limits (or primary plus excess liability coverage equalling $5,000,000
or greater) for both General Liability and Non-Owned Automobile Liability, coverage to
include Bodily Injury, Property Damage and Products/Completed Operations; Policies to
be written on an occurence basis.
b) Certificates must provide; for thirty (30) days notice to the Municipality in the event of
cancellation or in the event ofnon-renewal ofan Insurance Policy or pertinent coverage.
c) Certificates to name the Corporation of the Municipalþ of Bayham and any applicable
Boards or Commissions as additional insured with respect to work performed.
d) Such coverage must be maintained and in effect continuously while the work is in
progress, and renewal certificates must be provided prior to the policy expiry.
OWNED AUTOMOBILE LIABILITY:
The successful bidder to provide to the Municipalþ, a certificate of Liability issued by an
Insurance Company Licensed in the Province of Ontario and providing at minimum:
a) $2,000,000 Liabilþ Insurance on all owned automobiles
b) Section B Accident Benefits per statutory requirements
c) Such coverage must be maintained in effect continuously through the term of the contract
and renewal certificates must be provided prior to Policy expiry; The Municipality to be
given (15) days notice in the event or cancellation or non-renewal of the policy or
pertinent coverage.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 150 of 297
CONDITIONS
BIDDER'S RESPONSIBILITY:
1. INSURANCE: (Contd.)
EII-VIROMENTAL IMPAIR]VIENT LIABILITY :
The successful contractor and each and every sub-contractor (if applicable) shall, for the term of
the contract, keep in effect with insurers licensed to carry on business in the Province of Ontario, a
Policy of Insurance, providing as a minimum the following:
a) $2,000,000 per claim and annual aggregate protection against Liabilþ Imposed
by law resulting from Environmental Damage of a sudden and accidental nature;
also known as Limited Pollution Liability Coverage. Such coverage shall not be
subject to a deductible in excess of$25,000.00
b) Certificates of Liability to be provided allowing (30) days notice to the
Municipality in the event of Cancellation or non renewal of such policy.
c) Certificates to name the Municipality of Bayham and any applicable boards or
commissions as additional Insured's with respect to the work performed.
d) Such coverage shall be maintained in effect continuously through the term of the
contract and renewal certificates must be provided prior to Policy expþ.
CONTRACTORS EOUIPMENT INSURANCE:
The successful bidder will provide the Municipality, a certificate of insurance issued by an insurer
licensed in the Province of Ontario providing All Risk contractor & Equipment Insurance covering
Machinery and Equipment used by the contractor for the performance of the work; including if
necessary, Boiler Insurance on temporary Boilers and Pressure vessels, the Insurance will be in a
form acceptable to the Municipality and shall not allow subrogation claims by the insurer against
The Municipalþ.
The Municipality will be given (30) days notice in the event of cancellation or non renewal of any
such policy or insurance.
2. \ilSIB
a) The successful Bidder is required to protect its employees with rù/orþlace Safety and
Insurance Board coverage and a valid Certificate of Clearance indicating the project
involved must be provided prior to commencement of any work.
b) The Contractor will file a "Certificate of Clearance" from the WSIB prior to commencing
the Contract. Clearance certificates should be renewed every sixty (60) days during the
term of the Contract.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 151 of 297
CONDITIONS
SPECIAL PROVISIONS:
CONTRACT DURATION:
1. This tender shall be in effect for a period of a three (3) year term from May
1, 2010 to April 30, 2013.
2. PRICING MECHANISM:
Pricing is based upon the supplier's average rack price of the previous week based
on the Oil Buyer's Guide (OBG) Canadian Terminal Rack Prices. The successful
bidder will be expected to support price changes, during the duration of the
contact, by supplying relevant documentation such as the OBG. Formulas to be
based off the rack prices and must be visible and credible with changes published
in accordance with the Oil Buyer's Guide reflecting the true conditions of the
market ensuring a fair and competitive price.
Example: Price Bid on this tender shall be as per Oil Buyer's Guide Low Side
Averages for Friday, January 22,2010. The firm price for January 3, 2010 to
January 9,2010 will be based on the Oil Buyer's Guide Low Slide average for
January 25,2010. The hrm price for January 3,2010 to January 9,2010 will be
based on the Oil Buyer's Guide Low Side average for January 9,2010 etc. etc.
The weekly price will be effective the following Tuesday from when the OBG is
published.
All tendered prices are to represent price per liter, delivered and placed in the
noted storage tanks. The quantities shown are estimates only, and the purchaser
does not guarantee to purchase these amounts.
NOTIFICATION OF PRICE ADJUSTMENT:
The Municipality shall be notifred by fax on a pre-determined date of each week
of any proposed price changes (excluding federally or Provincially legislated
changes in the rates of taxes).
All bidders shall follow the same Pricing Mechanism i.e.: "Canadian Unbranded
Rack Prices"
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 152 of 297
CONDITIONS
SPECIAL PROVISIONS:
3, TAXES:
Provincial Road Tax is applicable on gasoline and diesel fuel, except on diesel
fuel (coloured), and shall be included in the net delivered price per liter.
Goods and Services Tax is applicable and shall be additional to the net delivered
price per liter quoted.
4. The Municipality of Bayham reserves the right to terminate all or any portion of
this Acceptance Agreement at any time.
5. The right is reserved to take, or have taken; samples from any gasoline or any
diesel fuel delivery, to have sample analyzed and tested by an independent
laboratory, and determine that such product conforms to this specification.
6. The Municipality of Bayham reserves the right to add or delete locations at any
time during the period of this tender.
7. These specifications shall apply to any new installation or additions during the
term of this tender.
8. Pending acceptance of this tender and during the period of this tender and during
the period of this tender awarded for the supply of petroleum products, to meet
this specification, fulI rights shall be given and access to inspect the supplier's
storage installation, handling and delivery equipment'
9. Other publicly funded authorities within the Municipality of Bayham not shown
on this tender may utilize this tender if deemed beneficial to them.
10. Each party involved in this tender will be responsible for the issuing of their own
receipt of products and payment of invoices to cover their respective
requirements.
I 1. In case of an emergency situation such as power failure, etc. the delivery of
the fuel shall be delivered to the Municipality facility within twenty-four Qa)
hours upon receiving notification from the Municipality of Bayham.
I 1.1.1 Failure to deliver in emergency situations will result in a penalty of $200.00 per
day.
II.2 Successful contractor shall check the fuel supply on a regular basis to ensure
the Municipality has a suffrcient supply of fuel.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 153 of 297
CONDITIONS
SPECIAL PROVISIONS:
12. Suppliers must be prepared to deliver goods within 24 hours of request for
delivery. Delivery is to be made between 8:30 a.m. and 3:30 p.m. unless
otherwise arranged. Emergency requirement situations will be handled as
promptly as possible (no extra charges) in all cases.
13. All gasoline and diesel fuel deliveries will be metered from the tank truck to
storage tanks and printed meter slips will be supplied at the time of delivery.
14. Supplier must clean up all spillage immediately on delivery and be responsible for
any damage caused by such spillage.
15. The bidder, by accepting the tender, must agree to relieve the Municipalþ of
Bayham and its Boards and Commissions from all claims for damages as may be
caused by hislher workmen or himself/herself, or any of his/her subcontractors to
the property, or adjacent properties.
16. When goods and services are rejected, same must be removed by the Contractor
from the premises of the Municipalþ of Bayham within ten (10) days after
notification unless public health and safety require immediate destruction or other
disposal of such rejected commodities in which case the Municipality of Bayham
may take such action as it deems necessary. Rejected items left longer than ten
(10) days will be considered abandoned and the Municipality of Bayham shall
have the right to dispose of them as its own property
17. The seller of all goods and services will be required to provide current
MaterialSafetyDataSheets(MSDS)forallcontrolledsubstances'@
advance of the frrst shipment. The seller must also ensure that the goods are
labeled correctly in accordance with the Federal Legislation entitled
Workplace Hazardous Materials Information System (WHMIS).
18. In the event of any discrepancy between the unit price and the extension(s), the
unit price shall govern.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 154 of 297
CONDITIONS
SPECIAL PROVISIONS:
19. HEALTH AND SAFETY:
The successful bidder shall ensure that:
a) The measures and procedures prescribed by the Occupational Health and
Safety Act and the regulations are carried out on this project;
b) Every employee and every worker performing work on this project
complies with the Occupational Health and Safety Act and the regulations;
c) The health and safety of the workers on this project is protected.
d) The successful bidder will ensure that proper safety practices are followed
by himself/herself and all subcontractors involved in the various related
activities under this project.
e) The successful bidder further agrees to take responsibility for any health
and safety violations as well as the cost to defend such charges as a result
of any violation involving his work.
Ð The successful bidder shall provide a copy of its Health and Safety Policy
to the Municipality prior to commencement of any work'
20. The successful bidder, who supplies any goods and services in drum quantities,
shall be required to pick up their empty drums at the conclusion of usage even if
the tender acceptance period has expired.
21. FREEDOM OF INFORMATION
All information obtained by the Contractor in connection with this Request for
Tender is the property of the Municipality of Bayham. The information shall be
treated as confidential and not be used for any pulpose other than for replying to
this Request for Tender. Bidders who declare confidentiality of their bid are
advised that the Municipality is required to adhere to the requirements of the
Municipal Freedom of Information and Protection of Privacy Act.
Bidders shall disclose any potential conflict of interest.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 155 of 297
¡?t
CONDITIONS
GENERAL:
1. All questions respecting this tender call should be directed to Gerry LeMay,
Manager of Public V/orks. ,Tel. No. (519) 366-5521,Bxt.32 and Cell No. (519)
617 -11 56. Email: glemay@bayham.on.ca
2. Telephone, electronic or facsimile tenders will not be accepted.
3. WITHDRA.WALPROCEDURE:
a) Tenders may only be withdrawn prior to the closing date upon providing a
written request.
b) The bidder who has submitted a response may request that the bid be
withdrawn. Adjustments or corrections to a bid already submitted will not
be allowed. The withdrawal will be allowed if the request is made by
mail, fax or in person, directly to the Purchasing Coordinator or his/her
designate, before closing time, and only if verification of source is
possible. Telephone requests will not be considered.
c) 'When a withdrawal request is made in person, the requester shall sign a
withdrawal form confirming the request. When requests are made my
mail or fax, they shall be confirmed by telephone prior to acceptance.
d) Bids confirmed as withdrawn prior to closing time shall be returned
unopened.
e) The withdrawal of a bid does not disqualiff a bidder from submitting
another bid on the same contract provided it is submitted prior to closing
date and time.
Ð V/ithdrawal requests received after the Proposal closing will not be
allowed.
4. Tenders will be opened and read publicly and bidders may be present or be
represented at all openings.
5. The Bidder declares that this tender is made without any connection, knowledge,
comparison of figures or ¿uïangement with any other person or persons making a
tender for the same goods and services, and is in all respects fair and without
collusion or fraud.
6. The Municipality of Bayham is not liable for any costs incurred by the Bidder in
responding to this tender.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 156 of 297
8.
9.
CONDITIONS
GENERAL: (Cont'd)
7.a) Responses or notations to a Tender Call which provides a condition of sale or any
other attachment which alters the conditions or specifications, or makes it
subordinate, f,ây be cause for rejection, at the option of the Municipality of
Bayham.
b) Points required or intended to be made to reflect changes herein shall be clearly
set out in a separate leffer, which shall be appended hereto.
Tenders having any erasures or corrections shall be initialed by the Bidder in ink.
All tenders shall be typewritten or filled in with pen and ink and bids shall be
signed in ink.
a) The Municipality of Bayham reserves the right to accept or reject any or all
tenders, in whole or in part, to waive irregularities, minor variances and
technicalities as determined suitable in the opinion of the Municipalþ of
Bayham
b) The successful Bidder will be notified subsequent to the acceptance of such
tender by the Municipality of Bayham. Such notification will be dispatched as
promptly as possible from the date set for closing.
All goods and services shall be delivered F.O.B. destination Straffordville, Ontario,
and shall remain the property of the Bidder until a physical inspection is made and
thereafter accepted to the satisfaction of the Municipalþ of Bayham in compliance with
conditions and specifications described herein. All respective insurance coverage shall
be the responsibility of the Bidder until acceptance is given by the Municipality of
Bayham.
Where the supply of goods is bid on by an out of town supplier, a collect telephone
number is to be supplied if possible.
No extra charges will be permitted unless written authorization is obtained from the
Municipality of Bayham.
In the event of any discrepancy between the unit price and the extension(s), the unit price
shall govern.
a) The total price and payment is to be shown and made in Canadian Funds;
b) Cash discounts may be offered by the Bidder for prompt payment of invoices but
such cash discount will not be taken into consideration in determining which is
the low Bidder unless such discount is based on payment of invoice not less than
twenty (20) days after satisfactory delivery and/or the date on which the invoice
is received, whichever is later.
Unless otherwise specified, the Municipality of Bayham will make payment of accounts
within thirty (30) days of either the date on which the goods and services have
been accepted to the satisfaction of the Municipality, or the date on which the
invoice is received, whichever is later'
10.
11.
12.
13.
c)
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 157 of 297
CONDITIONS
GENERAL.' (Cont'd)
14. Time shall be of the essence for any orders placed as a result of this tender.
Failure of a Bidder to deliver within the time specified or within a reasonable
time, as interpreted by the Municipality of Bayham, or failure to make
replacements of rejected goods and services, when requested, will constitute
authority for the Municipality of Bayham to cancel such orders or any part
thereot without obligation, or will constitute authority for the Municipality of
Bayham to purchase in the open market to replace the goods and services rejected
or not delivered. The Municipality of Bayham reserves the right to authorize
immediate purchases in the open market against rejections on any contract when
necessary. On all such purchases, the Bidder agrees to promptly reimburse the
Municipality of Bayham for the excess costs occasioned by such purchases. Such
purchases may be deducted from the contract quantities.
15. The Bidder warrants that there has been no violation of copyrights or patent rights
in manufacturing, producing or selling the goods and services shipped or ordered
as a result of this tender and the Bidder agrees to hold the Municipality of
Bayham harmless from any and all liability, loss, expense, action or suit
occasioned by any such violations.
16. The Bidder agrees to hold the Municipality of Bayham harmless from any and all
liability, loss, expense, action or suit occasioned by any malfunction of the goods
and services provided.
17 The Bidder warrants that the goods and services supplied to the Municipality of
Bayham conforms in all respects to the standards set forth by Federal and
Provincial agencies and failure to comply with this conditions will be considered
a breach oftender.
18. The successful Bidder will not, without the written consent of the Municipality of
Bayham, make any assignment or any subcontract for the execution of any goods
and services hereby bid on.
19. Should the Bidder find discrepancies in, or omissions from the conditions and
specifications, or should he/she be in doubt as to their meaning, he/shall shall
notiff the Administrator, who may, if necessary, send written addenda to all
Bidders.
20. No Bidder is relieved from supplying all components necessary to render the
goods and services fit for the use specified in the governing documents merely
because detailed conditions and specifications on the various components are not
set out in the documents.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 158 of 297
CONDITIONS
GENERAL: (Cont'd)
21. The submission of a signed tender document to the Municipality of Bayham shall
be deemed to constitute an "Irrevocable Offer" which may be accepted, at the
option of the Municipality of Bayham, by:
a) written acknowledgement of acceptance, and/or
b) contract in writing
and upon such acceptance of the terms, responsibilities, and specifications herein
set forth shall be confirmed and binding upon the Municipality of Bayham and the
Bidder.
22. The failure of either party at any time to require performance by the other party of
any provision hereof shall in no way affect his/her right thereafter to enforce such
provision or to seek damages for the breach thereof. Successful Bidders,
including those outside the Province of Ontario, agree that the rights of all parties
shall be governed by the laws of Ontario. It is agreed between the parties that
neither party shall be held responsible for damages caused by delay or failure to
perform his/her undertakings hereunder when such delay or failure is due to fires,
strikes, floods, acts of God or the Queen's enemies, lawful acts of public
authorities, or delays or defaults caused by common carriers, which cannot
reasonably be foreseen or provided against.
23. The submission of a tender shall be deemed proof that the Bidder has satisfied
himself/herself as to all the provisions of the tender, all the conditions which may
be encountered, what goods and services he/she will be required to supply, or any
other matter which may enter into the carrying out of the supply of goods and
services referred to in the tender, and no claims will be entertained by the
Municipality of Bayham based on the assertion by the Bidder that he/she was
uninformed as to any of the requirements of the tender.
24. In case of default of the Bidder, the Municipality of Bayham reserves the right to
procure the goods and services from other sources and any added expense will be
charged to the undersigned Bidder. The Bidder agrees to indemnify and save
harmless the Municipality of Bayham and all Municipal officers, employees,
servants and agents; officers, employees, servants and agents of its Boards and
Commissions and volunteers, from all claims, costs, actions, suits, damages or
expenses which may arise by reason of the execution of his/her tender or the
performance of any of the terms of his/her tender or in any way incidental to the
tender.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 159 of 297
CONDITIONS
GENERAL: (Cont'd)
25. This indemnification shall also apply in respect of any claims for injuries or
damages that may be sustained by the Bidder or any of his/trer employees during
the performance and fulfrllment of this tender. Should the Municipality of
Bayham receive any demand or claim arising out of the performance of this
tender, the Bidder shall pay to the Municipality of Bayham such claims. The
Bidder shall also pay to the Municipality of Bayham any demand, cost, charge,
damages or expenses which may be paid or incurred by the Municipality of
Bayham or any of its servants, offrcers or agents in settlement of or on account of
the payment for any loss, damages or expenses payable by the Municipality of
Bayham or its offrcers, servants and agents, and any monies payable by the
Bidder under the terms and conditions of this tender may be deducted from
monies payable under this tender which are then remaining in the possession of
the Municipalþ of Bayham on account of this tender, and to any court of
competent jurisdiction as monies paid on behalf of the Bidder.
26. a) Bidders must use the tender form furnished by the Municipality of
Bayham. Failure to comply shall cause the tender to be rejected.
b) Tender submissions, properly endorsed and sealed in the envelope
provided for the pu{pose and clearly marked as to contents, will be
received by the Administration Office, P.O. Box 160,9344 Plank Road,
Straffordville, Ontario, NOJ 1Y0, until 11:00 a.m., local time, as recorded
on the time clock located on the counter in the Administration Offrce
(which time will be deemed to be taken as conclusive of the time), on
Tuesday, March 16' 2010.
c) Tenders must be submitted by the specifïed time of closing to receive
consideration of acceptance. Late submission will not be accepted.
Staff Report PW2010-01 regarding Fuel Tender. File: F18 Page 160 of 297
l
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April l,2010
FROM: Gerry LeMay, Manager Public Works FILE: -To í t
SUBJECT: No Parking By-Law-Sandytown Road NUMBER: PW 2010-02
Purpose
This By-Law is to present recommendations from the Manager of Public Works regarding the no
parking requirements requested on Sandytown Road south of Heritage Line within the Municipality
of Bayham.
Background
Council has placed a new sidewalk on the east side of Sandytown Road just south of Heritage Line in
Straffordville approximately 2 yearc ago and now we receive complaints from residents that
motorists are parking on the sidewalk. To eliminate the concern with vehicles parking on the
sidewalk we feel the only option is to prohibit parking on the east side of Sandytown Road some 450
meters south of Heritage Line. This would give pedestrians the ability to use the sidewalk as it was
intented.
Staff Comments
The Manager of Public Works indicates the legal description of the area outlined in the By-Law
would allow the By-Law Enforcement Officer the right to prosecute any one illegally parked in the
area designated no parking. Under the Strategic Priorities Goal #2 (Ensure reliable, well maintained
and secure infrastructure) subsection 3 we have meet this parameter of the priorities with this By-
Law ensure a standard system for the Municipal roadways.
Attachments
l. No Parking By-Law- Sand¡own Road
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT By-Law No. 2010-033 to regulate the no parking of vehicles from the north easterly section of
Sandytown Road and Heritage Line to a distance of 450.0 meters southerly along the easterþ section
of Sandytown Road be presented to Council for enactment.
LeMay, Manager Public'Works
Staff Report PW2010-02 regarding No Parking By-Law
Sandytown Road. File: T02
Page 161 of 297
THE CORPORATION OF
TIIE MTTiVCIPALITY OF BAYIIAM
BY-LAW NO. 2010-033
Beíng a By-law to amend By-law #2001-111
WIIEREAS, pursuant to Section 210 of the Municipal Act, being Chapter M.45, R.S.O. 1990, as
amended, the Council of the Municipality of Bayham did pass By-Law No. 2001-11l December 6,
2001 for the regulation of traffrc;
AND WHEREAS pursuant to Section 1l(2) of the Municipal Act, 2001 c25, alower tier
municipality may pass by-laws respecting matters with the spheres ofjurisdiction described in the
Table to this section;
AND \ilHEREAS the said Table authorizes a lower tier municþality to pass by-laws regulating
parking and traffic on highways;
AND WIIEREAS, the Council of The Corporation of the Municþality of Bayham deems it desirable
to pass a ByJaw to further amend By-law #2001-111, Schedule "8" - Restricted Parking;
NOW TIIEREFORE, the Council of The Corporation of the Municþatity of Bayham enacts as
follows:
THAT, By-law #2001-111, Schedule "B" Restricted Parking be amended by adding the following:
SCHEDULE ,.B')
RESTRICTED PARKING
column 1 column 2 column 3 column 4 column 5
Highway Side To/From Times of Day Time Length
VILLAGE OF S TR,{F'FORDVILLE :
Sand¡own Road East Side From Heritage Line Any Day Anytime
450 meters southerly
AND TIIAT this ByJaw shall come into force and take effect immediately upon ttrird and final
reading thereof.
READ A FIRST AND SECOND TIME this l't day of April2010.
READ A THIRD TIME and finally passed, this l't day of April2010.
MAYOR CLERK
Staff Report PW2010-02 regarding No Parking By-Law
Sandytown Road. File: T02
Page 162 of 297
CORPORATION OF THE MUNICIPALITY OF BAYHAM 1
lolSTAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Road Closure Application - First Alley Allowance
DATE: March 16,2070
FILE:
NUMBER: PR2010-03
Purpose
This report is further to a request received that the Municipality consider closing and conveying a
portion of the First Alley road allowance westerly of Union Street in Vienna.
Background
Staff have received a request to close and convey an unopened portion of the First Alley road
allowance from an abutting property owner. The applicant is interested in acquiring the road allowance
to add to their current property.
Staff Comments
Council practice in applications for closure and conveyance of unopened road allowances has required
the applicant pay all surveying, legal, and advertising costs, along with an administrative fee of $350.
ln addition, Council has considered the conveyance price on an individual basis.
The applicants have been advised of these requirements, and indicate that they wish to proceed. In
regard to the conveyance, it is reasonable to set a price for conveying the lands in this case, as there are
no extenuating circumstances evident (ie: exchange of lands etc). Recently, the Chestnut Street road
allowance was appraised, which is in the vicinity in Vienna, and an abutting section of First Alley was
conveyed in 2008. It is suggested that the same value per acre as applied to Chestnut Street be applied
to the First Alley acreage, or alternatively a new appraisal be obtained to determine the value if desired
by the applicant.
Staff have carried out a preliminary review, and do not foresee future municipal use for the lands in
question, excepting potential area drainage. As part of development plans for the area, initial grading
plans indicated drainage swales adjacent to this parcel. A new grading plan as development occurs will
address any needs. The process required under Municipal procedures will include public notice to
determine if other issues may exist.
Staff therefore do not see any barrier to proceeding, subject to the following:. That the property be conveyed at avalue determined by recent appraisal. That the applicant agree to pay necessary expenses (in full) including any required legal, survey,
advertising and administrative costs. That owners of lands abutting the road allowance be afforded opportunity to acquire the allowance
to the mid-point
It is suggested that the Municipality initiate closure procedures in accordance with the municipal notice
by-law and proceed subject to any public comments thatmay come forward in the public process.
Attachments
1. Sketch of subject unopened road allowance
2. Correspondence received March 5,2010 from Mr. Peter Dyck
Recommendation
THAT staff be directed to initiate required procedures pursuant to the Municipal notice by-law to close
an unopened portion of the First Alley road allowance west of Union Street in Vienna, provided the
applicants pay required expenses, and that upon closure of the road, the lands be conveyed to the
abutting property owners at appraised value.
Staff Report PR2010-03 regarding Road Closure Application -
First Alley Allowance. File: T09
Page 163 of 297
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Page 164 of 297
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Staff Report PR2010-03 regarding Road Closure Application -
First Alley Allowance. File: T09
Page 165 of 297
Page 166 of 297
'7
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REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: November 19,2009
SUBJECT: Reduced Speed Zone - North Hall Hamlet
INTRODUCTION:
The County of Elgin received a request from the Municipality of Bayham to
Staff has reviewed
speed zone in one
reduce the speed limit on Eden Line due to traffic concerns.
the area roads and are recommending to install a reduced
location.
DISGUSSION:
The Municipality of Bayham has requested, by Council resolution (request
attached), a reduction in the posted speed limit on Eden Line, County Road #44,
between Highway #3 and Culloden Road.
Following the request, staff has studied the area to determine its status as a
defined "built up area" as determined by the Highway Traffic Act, and thus its
qualification to become a reduced speed zone area. The findings of the study
concluded that there are 2 zones that can be labelled as "built ups areas" and
thus qualify to become reduced speed zone areas.
The first zone is located on Culloden Road from Eden Line to 400m north of
Eden Line. Although this area was not specifically requested to become
reduced, it does qualify to receive a reduced speed zone and staff suggests a
reduced posting of 60Km/h be installed in this area to remain consistent with our
treatment of "built up areas" on County roads.
The second section identified aS a "built up area" iS on Eden Line, east of
Culloden Road for 200m. The request from the Municipality of Bayham was to
reduce the speed limit between Culloden Road and Highway #3, being a total
distance of 1,170m, however, only the first 200m east of Culloden Road qualify
for a speed reduction. Because this zone is only 200m long and is directly
adjacent to a stop location it could be considered as not required as vehicles are
either slowing to stop or accelerating from the turning movement in this area.
Copy of Report to County Council dated November 19, 2009
regarding "Reduced Speed Zone - North Hall Hamlet". File:
Page 167 of 297
CONGLUSION:
The area around the North Hall Hamlet (Culloden Road and Eden Line) was
studied to determine the presence of "built up areas" and thus qualifying for
reduced speed zones.
The study concluded that 2 zones, one 400m long on Culloden Road and one
200m long on Eden Line could be considered "built up areas".
Statf recommends placing a reduced speed zone on Culloden Road of 60km/h
within the identified "built up area". Although a 200m section on Eden Line
immediately east of Culloden Road can be classified as a "built up area", staff
does not recommend signing this section of road because of its length and
proximity to a stop condition.
RECOMMENDATION
THAT a reduced speed zone of 60km/h be installed on Culloden Road (County
Road #46) from Eden Line, north 400m, and;
THAT the necessary by-laws be prepared.
All of which is Respectfully Submitted Approved for Submission
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
Clayton Watters
Director of Engineering Services
Copy of Report to County Council dated November 19, 2009
regarding "Reduced Speed Zone - North Hall Hamlet". File:
Page 168 of 297
Muníciþ.alìtY of
Bayham
Po. Box 760,9344 Plank Road,
Straffordville, Ontatío NOJ 1Y0
Tel: (519) 866-5521 ' Fax: (519) 8663884
emait baYham@baYham.on ca
September 24, 2009
Clayton Watters
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Mr. Watters:
Re: North Hall Ha¡nlet
resolution:
ttTHÄTElginCountybeadvisedoftrafficconcelnsonEdenLine(CountyRoad
#44) in the Èadet of Ñorth Hall, and requested to reduce speed limits between
Ilighway #3 and Culloden Road.rr
We trust you will take this matter into consideration'
Yours trulY
Y,,^ùr^'l¿")
LyndaMillaÁ, C'M.O'
Clerk
RECEIVED SEP2 82OO[
Copy of Report to County Council dated November 19, 2009
regarding "Reduced Speed Zone - North Hall Hamlet". File:
Page 169 of 297
Page 170 of 297
1
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council Report Date: March 11r 2010
Council Meeting: APril 1,2010
FROM: Drainage Superintendent Report: DR2010-006
File #: EO9 Horvath-Blondeel
Municipal Drain
SUBJECT: Horvath-BlondeelMunicipalDrain:
- ReApportionment pursuant to Section #65 of the Drainage Act
Regarding Siegfried Blondeel Severance #F42106 and E58/09
Purpose:
This report seeks Council approval of a Section#65 Drainage Act reassessment for severed lands
lying within the watershed of the Horvath-Blondeel Municipal Drain.
Bacþround:
'When a severance of land takes place on property assessed to a municþal drain, problems can
result if Section #65 of the Drainage Act is not addressed at the time of the severance (or at least
prior to the commencement of any future maintenance or improvement).
When a municipality does maintenance and or improvement on its drainage works, it must assess
costs fairly against all properties within the drainage area as defined by the appropriate By-law.
Therefore when a severance takes place on land that has a drainage assessment two issues should
be addressed, namely:
(a) If there is drainage assessment against this land, the assessment must be apportioned
between the new parcels;
(b) If the municipal drain actually passes through the severed land, the new owner may
have to allow a working space for machinery operation or spreading of excavated
material in the event maintenance and/or improvement is required and should be
notified of same.
Failure to keep the Drainage By-law up-to-date with respect to apportionment of assessment, or ,
failure in keeping landowners advised of their obligations, can result in disputes, extra costs and
serious delays when maintenance and/or improvement is required.
APPORTIONMENT OF ASSESSMENT PURSUANT TO THE DRT\INAGE ACT:
In accordance with the Drainage Act (Section #65) there are two options available to deal with
the matter of apportioning an assessment.
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 171 of 297
Staff Report DR20 I 0-006
Council Meeting: April 1, 2010
OPTION #1:
Section #65 (l): Council may appoint an Engineer to apportion the assessment currently
showing in the Engineer's Report, among the parts into which it is divided.
This method normally takes longer and is more costly. Engineer fees will be assessed against the
parties involved in the severance. This method should be used in the case of a subdivision or
when landowners cannot mutually agfee on the apportionment of assessment.
OPTION #2:
Section #65(f): The owners of the subdivided land may enter into an agreement on the
apportionment of the assessment contained in the Engineer's Report. This written agreement is
completed by the Drainage Superintendent, executed by the landowners, filed with the Clerk and
is subject to Council approval.
This method is more desirable in most instances since it allows the landowners to mutually agree
on apportionment of assessment. Costs are kept to a minimum and approval of apportionment
can be done very quickly. Landowners should normally be allowed to use this method,
especially in cases where only one or two parcels are to be severed.
Staff Comments:
1. Pursuant to Siegfried Blondeel's Severance Application F42106 and E58/09 Part2 of
Reference Plan l lR-8559, Part I of Reference Plan I1R8559 and Part 1 of Reference
Plan l lR-9186 were severed from a portion of Part L.ot 124, Concession STR.
2. This Blondeel property is assessed to the Horvath-Blondeel Municipal Drain.
3. The County of Elgin is currently the owner of the severed parcel identified as Part 2 of
Reference Plan I lR-8559.
4. Siegfried &,MargaretBlondeel are currently the owners of the parcel identified as Part I
of Reference Plan l1R-8559 and Part I of Reference Plan 11R-9186.
5. The landowners have all agreed to the Drainage Superintendent's reapportionment of
assessment as contained in the executed "Agreements between Property Owners for
Drainage Apportionment due to Land Severance or Sale" attached hereto.
Strategic Plan Goals:
Goal #1: Practice responsible financial management.
Attachments:
o Agreements between Property Owners for Drainage Apportionment due to Land
Severance or Sale as executed by Siegfried Blondeel.
o Draft ByJaw #2010-029.
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 172 of 297
Staff Report DR20 I 0-006
Council Meeting: April l, 2010
Recommendations:
THAT Staff Report DR2010-006 regarding apportionment of assessments contained within
the llorvath-Blondeel Municipal Drain be received;
THAT the Drainage Superintendentts reassessment as set out in "Agreement between
Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed
by Siegfried Blondeel and The County of Elgin is hereby filed and accepted by Council;
THAT the Drainage Superintendent's reassessment as set out in "Agreement between
Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed
by Siegfried Blondeel and Siegfried and Margaret Blondeel is hereby filed and accepted by
Council;
AND THAT By-taw #2010-029 being a By-law to amend the drainage assessment for those
lands identified as Assessment Roll #34-01-000-003-14400 and The County of Elgin' Part2
of RP 11R-8559 in the watershed of the llorvath-Blondeel Municipal Drain referred to in
Engineer's Report forming part of Bayham Township By-law #1923, be presented to
Council for enactment."
Respectfully submitted,Reviewed By,
'-¿À
BiIl Knifto
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 173 of 297
AGREEMENT between PROPERTY O\ilNERS for DRAINAGE
APPORTIONMENT due to LAND SEVERANCE or SALE
Drainage Act R,S.O. 1990, Chapter D.17, Section 65
TIIIS AGREEMENT is between
BLONDEELNURSERYINC
(cuaent property owners ofretained parcel)
and
COUNTYOFELGIN
(cunent properfy owners ofsevered parcel)
for the cost apportionment due to the severance or sale of land in the following municipal drainage
system:
Horvath-Blondeel Municipal Drain
by BayhamByJaw #1923
WE, the parties of this Agreement, do hereby agree that the apportioned costs of any future maintenance
work authorized by the Council of the Municipalþ of Bayham and caried out under the supervision of
the Drainage Superintendent on the above noted municipal drainage system, is to be hereby divided as
follow:
ONGINALPROPERTY:
(assessment identified in Engineer's Report dated January 23,1976):
Assessment Roll Number : 34-01-000-003-14500
Legal Description : Pa¡t Lot 124, Concession STR (4 Acres)
Drainage Apportionment : Value 5550 (3.62W
REVISED DRAINAGE ASSESSMENT
SEVERED PROPERTY:
Legal Description : PART 2, on PLAN l lR-8559,
Pa¡t Lot 124, Concession STR Part ofThe Road Allowance between
Lots 123 & 124 (0.197 Acres)
DrainageApportionment :AssessedValue $27.08(0.18%)
REMAININGPROPERTY:
Assessment Roll Number : 34-01-000-003-14500LegalDescription :PartLotl24,ConcessionSTR
Drainage Apportionment : Assessed Value $235.55 (1.55%)
We do further agree that this Agreement will cease when a new Engineer's Report is accepted by Council
of the Municipalþ of Bayharq assessing this portion of the above noted municipal drainage system,
We hereby petition the Council of the Municipality of Bayham to accept these new apportionments by
resolution and/or By-law and we attest to this Agreement by signing our names as the property owners of
the lands he¡einbefore described.
For: County of Elgin
-/aaæ(Signáture'oÎ person haylg signing authority)(Signature of: person having signing authority)
DATED:
For Roll #34-01 -000-003-1 4500
(Signature of Witness)
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 174 of 297
AGREEMENT between PROPERTY OWNERS for DRAINAGE
APPORTIONMENT due to LAND SEYERÄNCE or SALE
Drainage Act R.S.O. 1990, Chapter D.17, Section 65
THIS AGREEMENT is between
BLONDEELNURSERYINC
(cu:rent property owners ofretained parcel)
and
COUNTYOFELGIN
(current property owners of severed parcel)
for the cost apportionment due to the seve¡ance or sale ofland in the following municipal drainage
system:
Horvath-Blondeel Municipal Drain
by Bayham By-law #1923
WE, the parties of this Agreement, do hereby agree that the apportioned costs of any future maintenance
wo¡k authorized by the Council ofthe Municipalþ ofBayham and ca¡ried out under the supervision of
the Drainage Superintendent on the above noted municipal drainage system, is to be hereby divided as
follow:
ORIGINAL PROPERTY:
(assessment identihed in Engineer's Report dated January 23,1976)'.
Assessment Roll Number : 34-01-000-003-14500
Legal Description : Part Lot 124, Concession STR (4 Acres)
Drainage Apportionment : Value $550 (3.62%)
REYISED DRAINAGE ASSESSMENT
SEVERED PROPERTY:
Legal Description
Drainage App ortionment
REMAININGPROPERTY:
Assessment Roll Number
Legal Description
Drainage Apportionment
PART 2, on PLAN I lR-8559,
Part Lot 124, Concession STR Part of The Road Allowa¡rce between
Lots 123 & 124 (0.197 Acres)
Assessed Value $27.08 (0.18%Ð
34-01 -000-003-14500
Part Lot 124, Concession STR
Assessed Value $235.55 (1,550/ù
We do further agree that this Agreement will cease when a new Engineer's Report is accepted by Council
of the Municþality of Bayham, assessing this portion of the above noted municipal drainage system.
Vy'e hereby petition the Council of the Municipality of Bayham to accept these new apportionments by
resolution and.ior Bylaw and we attest to this Agreement by signing our names as the property owners of
the lands hereinbefore described.
For Roll #34-0 1 -000-003-1 4500
(Signature of: person having sipìng authority)
DATED:
g signing authority)
f\rcÞ <¡ p ês t: CAö
(Siguature of Witness)
t¡ttlt + \ r"
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 175 of 297
AGREEMENT between PROPERTY OWNERS for DRAINAGE
APPORTIONMENT due to LAND SEVERANCE or SALE
Drainage Act R.S.O. 1990, Chapter D.17, Section 65
THIS AGREEMENT is between
BLONDEEL NURSERY INC
(current property owners ofretained parcel)
and
SIEGFRIED & MARGARET BLONDEEL
(cwrent property owners of severed parcel)
for the cost apportionment due to the severance or sale of land in the following municipal drainage
system:
Eorvath-Blondeel Municipal Drain
by BayhamBy-law #1923
WE, the parties of this Agreement, do hereby agree that the apportioned costs of any futu¡e maintenance
wo¡k authorized by the Council of the Municipality of Bayham and carried out under the supenrision of
the Drainage Superintendent on the above noted municipal drainage system, is to be hereby divided as
follow:
ORIGINALPROPERTY:
(assessment identified in Engineer's Report dated January 23,1976):
Assessment Roll Number : 34-01-000-003-14500
Legal Description : Part Lot 124, Concession STR (13 Acres)
Drainage Apportionment : Value $2515 (16,55%)
REVISED DRAINÄGE ASSESSMENT
SEVERED PROPERTY:
Assessment Roll Number : 34-01-000-003-14400
Legal Description
Drainage Apportionment
REMAININGPROPERTY:
Assessment Roll Number
Legal Description
Drainage Apportionment
PART 1, onPLAN I1R-8559 &PARTI,onPLAI.I I1R-9I86
Part Lot 124, Concession STR (5.91 Acres)
Assessed Value $l 121,37 (7.38%)
34-01-000-003-14500
Part Lot 124, Concession STR ( 6,89 Acres)
Assessed Value $1366,55 (9%)
We do further agree that this Agreement will cease when a new Engineer's Repof is accepted by Council
of the Municþality of Bayham, assessing this portion of the above noted municþal drainage system.
We hereby petition the Council of the Municþality of Bayham to accept these new apportionments by
resolution and/or By-law and we attest to this Agreement by signing our names as the property owners of
the lands he¡einbefore described.
ForRoll #34-01-000-003-14500 Fo¡ Roll # 34-01-000-003-14400
(Signature of: person having signing authoriry)
DATED:
Fo¡ Roll # 3441-000-003-14400
(Signature of: IEGFRIED BLONDEEL)
(Signatwe of Witness)
Ch ,ß [..",1,,.1
( Signahre of : MARGARET BLONDEEL)
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 176 of 297
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2A10-029
BEING A BY-LAW TO FTJRTHER AMEND BY-LÄ.W #1889
AS AMENDED BY BY.LA\ry #ß23
BEING A BY.LAW TO PROVIDE FOR THE
HORVATH.BLONDEEL MT]NICIPAL DRAIN
WIIEREAS the Corporation of the Township of Bayham By-law #1889 enacted on the 5ft day
of July, 1976 as amended by the Corporation of the Township of Baytram By-law #1923 enacted
the 7ü day of September, 1977 provided for the construction of the Horvath-Blondeel Municipal
Drain; and for the levy assessments upon lands and roads to which the Horvath-Blondeel
Municipal Drainage works is chargeable;
AND WIIEREAS a portion of lands falling within the watershed of the Horvath-
BlondeelMunicipal Drain have been severed and as such it is necessary to reapportion the
drainage assessment affecting those lands afÊected;
AND WHEREAS "Agreements between Property Owners for Drainage Apportionmeirt due to
I¿nd Severance / Sale" as prepared by ttre Bay,ham Drainage Superintendent have been accepted
and duly executed by the current properly owners of those retained and severed lands;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham now deems
it necessary to reapportion the assessments contained within the assessment schedules
attached to By-law #1889 as amended by ByJaw #L923;
NOW TIIEREFORE THE CORPORATION OF TIIE MT]NICIPALITY OF BAYIIAM
HEREBY ENACTS AS FOLLOWS:
l. TIIAT the assessment contained in A.M Spriet and Associates Limited Engineer's
Report dated January 23,1976 affecting property identified as Roll Number 34-01'
000-003-14500 for lands located within part of Lot 124, Concession STR, with a
watershed valued at $3,065.00 shall be reapportioned as follows:
Severed Property: AssessmentRoll #34-01-000-003-14400
Legal Description: Part I on Reference Plan 1lR-8559 and
Part I on Reference Plan I lR-9186
Part Lot T24,Concession STR
Drainage Apportionment: Assessed at $1,121.37
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 177 of 297
Bayham ByJaw #2010-029
Severed Property: Assessment Roll The County of Elgin
Legal Description: Part 2 on Reference Plan l lR-8559
Part Lot l24,Concession STR
Part of The Road Allowance between Lots 123 & 124
Drainage Apportionment: Assessed at $27.08
Remaining Property: Assessment Roll #34-01 -000-003- I 4500
Legal Description: Part I-ot 124, Concession STR
Drainage Apportionment: Assessed at $1602.10
2. THAT the apportioned costs of any future maintenance work authorized by the
Council of the Municipality of Bayham and carried out under the supervision of the
Drainage Superintende¡rt on the Horvath-Blondeel Municþal Drain shall reflect the
reapportionment in Paragraph #1 herein.
3. TIIAT the reapportionment of drainage assessments as set out in Paragraph #l herein
will cease when Council accepts a new Engineer's Report assessing this portion of the
Horvath-Blondeel Municþal Drain.
4. Effective Date:
This By-law comes into full force and effect on the passing thereof.
Read a first and second time this lst day of April,2010.
Mayor Clerk
Read a third and final time and passed this lst day of April, 2010.
Mayor Clerk
Staff Report DR2010-006 regarding Horvath-Blondeel Municipal
Drain. File: E09
Page 178 of 297
StaffReport DR20l0-005 I April20l0
CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council Date: April lr20l0
FROM: Drainage Superintendent Report: DR2010-005
SUBJECT: Smith Drain Branch No. 7 Court of Revision
Purpose:
The purpose of this report is for a Court of Revision hearing in connection with the Smith Drain
Branch No.7.
Bacþround:
On Thursday February 4,2070, in accordance with Section 78 of the Drøínagelcl, R.S.O.
1990, the Council of the Corporation of the Municipality of Bayham adopted Engineer Report
#208347 dated December 29,2009 as prepared by Spriet Associates for the Smith Drain Branch
No.7.
Further to Section 46 of the Drainage Act, Council, on Thursda¡ February 18, 2010, gave first
and second reading to Provisional ByJaw #2010-01I to adopt the drainage works included in the
aforementioned Report and to authorize the Municipality to borrow, if required, the monies
necessary to carryout the works therein and to levy upon the aflected lands and roads their
respective apportionment of the cost of the works. This Section of the Drainage Act also states
that a Court of Revision will be held to provide an opportunity for any person or body entitled to
receive Notice to appeal their assessment.
Section 52 of The Act speciftes that any owner of land assessed for the drainage works may
appeal the assessment to any land or road as being too high or too low or that any land or road
that should have been assess has not been assessed, or that due consideration has not been given
as to type of use of land. The owner may, in person or by agent, appeal to the Court of Revision
by giving Notice in writing to the Clerk of the initiating municipality setting out the grounds of
the appeal, and the appeal shall be heard by the Court of Revision. Every Notice of Appeal shall
be given at least ten days before the first sitting of the Court, but the Court may, though Notice
of Appeal has not been given, by resolution passed at its first sitting, allow an appeal to be heard
on such conditions as to giving notice to all persons interested or otherwise as just appear.
If an appeal is heard with regard to an over assessment and the Court of Revision is satisfied that
the assessment should be reduced, then the Court of Revision shall adjourn the hearing of the
appeal for a time sufficient to enable the Clerk to notiff by mail such persons as the appellant
may specify who are shown by the last revised assessment roll to be owners of land affected of
Staff Report DR2010-005 regarding Smith Drain Branch No. 7
Court of Revision. File: E09 No Written Objections have been
Page 179 of 297
Staff Report DR20l0-005 2 | April20l0
the date to which the hearing is adjoumed, and the Clerk shall notiff all such persons of an
adjoumed hearing and redistribute the revised assessments.
Section 53 of the Drainage Act specifres when the ground of appeal is that lands or roads are
assessed too high and the evidence adduced satisfies the court of revision, that the assessments
on such lands or roads should be reduced. All appellants are to be present at the court of revision
meeting. If any of the appellants are absent from the meeting, then the meeting shall be
adjourned to allow the clerk sufficient time to notify by prepaid mail such persons of concern.
The clerk must also alter any assessments that are changed, and the provisional by-law must be
amended. A second meeting of the court of revision must be scheduled.
Section 5a(1) of the Drainage Act states any party to an appeal before the court of revision may
appeal to the Tribunal by giving notice addressed to the clerk of the Tribunal, given to the clerk
of the initiating municipality, from the decision of the court of revision or from its omission,
neglect or refusal to hear or decide an appeal within twenty-one days of the pronouncement of
the decision of the court of revision or of any matter evidencing such omission, neglect or
refusal.
Section 58 of the Drainage Act speøfres that the after the Court of Revision has taken place and
the time for appealing has expired and there are no appeals or after all appeals have been
decided, the Council may pass a Provisional By-law authorizing the construction of the drainage
works. Further, drainage work may be commenced ten days after the by-law is passed if no
Notice of Intention to make application to quash the by-law has been filed with the Clerk.
Staff Comments
As of March 22,2010, the Clerk has received no written Notices of Appeal. Appeals must be
submitted to the clerk by no later than l0 days prior to the Court of Revision Hearing.
The Court of Revision has no authority to change the Engineer's rqtort in any way other than to
alter the schedule of assessments. If one assessment is reduced, others must be increased.
Section 52(2) of the Drainage Act allows the Court of Revision to accept appeals to be heard that
are filed late if the court passes a resolution to hear such appeals íf they choose to do so.
Strategic Plan Goals:
Goal#5: Develop a new and improved infrastructure network.
Staff Report DR2010-005 regarding Smith Drain Branch No. 7
Court of Revision. File: E09 No Written Objections have been
Page 180 of 297
StaffReport DR2010-005
Recommendations:
I April2010
In the event no appeals are received it is recommended that Council consider the following
resolution:
*THAT in accordance with Section 58, Chap. D.17 of the Drainage Act, R.S.O. 1990 the
appeal period which allows any o\ilner of land assessed for drainage works to appeal that
road or land has been assessed too high or too low or that any land or road that should be
assessed has not been assessed, or that due consideration has not been given as to type of
use of landr may personally, or by agenÇ appeal to the Court of Revision by giving notice in
writing to the Clerk of the Municipality has expired and either no appeals have been
received or all appeals have been decided by the Court of Revision;
AND TIIAT Provisional By-Law #2010-011, being a By-Law to provide for drainage works
in the Municipality of Bayham for the construction of the Smith Drain Branch No. 7 be
presented to Council for third reading and enactment.
AllD provided no appeals be received at the Court of Revision, Staff be instructed to
proceed with tendering process."
Respectfully submitted,iewed B¡
Drainage Su¡ierint
Staff Report DR2010-005 regarding Smith Drain Branch No. 7
Court of Revision. File: E09 No Written Objections have been
Page 181 of 297
Page 182 of 297
1
The Corporation of the Municipality of PrÞ
450SunsetDr¡velstFloor,St.ThomatOntario N5R5Vl P:519.631.4860 F:519.631.4036Central Elgin
March 9,2010
Ch ief Ad m i n istratlve Offi cers a nd Ad m i nistrato rs
Lower Tier Municipalities in Elgin CounÇ
Re: Narrow Band Fire Communicat¡on System
The Elgin County Fire Communication Committee met on January 26, 2010 to hear a
presentat¡on from a representative of Spectrum Communications on lndustry Canada's
regulations regarding the transition from wide band radio systems to narrow band radio
systems, The Committee was informed that the current wide band radio system used for fire
communication by municipalities in Elgin County is non-compliant, (A copy of Spectrum's
power point presentation is attached. Arrangements can also be made for a representative of
Spectrum to attend a Council meeting should your Council desire additional information,)
A committee composed of municipal fire chiefs is recommending that municipalities should
commence planning to implement a narrow band radio system for radio communication in
Elgin County. This recommendation was supported by the Fire Communication Committee
at the meeting. This Committee is also recommending that munícipal councils should
establish reserves to fund the project which could cost $l,S m¡llion county-wide. A detailed
estimate will depend upon technology costs at the time of implementation and the
engineered design of the system. No apportionment of costs between municipalities has
been proposed at this time.
The Fire Communication Committee is recommending that the proposed resolution be
brought before your Council for consideration and passage to indicate your Council's support
in principle for the project.
N, Leitch,
Secretary to the Elgin County Fire Communication Committee.
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 183 of 297
Whereas the current wide band radio system used by Fire Rescue departments across
Elgin County is now non-compliant with lndustry Canada regulations;
And Whereas it will become necessary in the future to utilize a narrow band radio system
by direction from lndustry Canada or because of operating deficiencies with the current
wide band system;
NOW THEREFORE BE lT RESOLVED THAT the Council of the
agree in principle to participate in the development of a new county wide narrow band
fire rescue radio communication system with the understanding that a system
engineering design report will be required to be prepared in approximately 2 to 3 years
with implementation of the new narrow band radio system projected to occur in
approximately 5 years.
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 184 of 297
Elgin County Fire
Communications Sysfem
Goals
o Clearly understand reasons for changing the
fire radio communications system in the
county.
o Provide potential system solutions for the
future.
o Provide a "Rough Order of Magnitude"
(R.o.M) for potential new system costs.
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 185 of 297
Why Change the
Communications
Radio
System
o Government Legislation - Narrowbanding
o Future Technology - Digital
o Age and Reliability of Existing Radio
Communications System
Government
ln 1998 lndustry Canada implemented a plan to
relieve the congestion in commercial radio
bands - UHF & VHF (Elgin County - VHF).
This initiative was based on
NARROWBANDING.
This moves customers from 25KHz or
wideband to 12.5KHz narrowband and finally
6.25KH2.
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 186 of 297
Government - Narrowbanding
Government - Narrowband ing
Channel Spacing
Hsrrq,{b¡nd
12.51{H¡
Ph¡ee I
llerrrA¡Jb¿nd
Ê.251(H¡
Wideband Ch 1 Cnz
Nanowband Ch 1 cn2 Ch 3
168.3250 168.3375 168.3500
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 187 of 297
Government Plan Milestones
1998 - Plan Complete & Distributed
2004 - Radio Manufacturers Produce
NARROWBAND Capable Radios ONLY
2004 - All Users Should Move to 12.5KHz
2004 - All New Licensed Frequencies Will Be
NARROWBAND - 12.5KHz
2010 - Users & Frequencies Should be
6.25KHz
What D¡d Happefì...
2004 - New licensed frequencies are licen
for 12.5KHz
2004 - Radio manufacturers produce
NARROWBAN D capable radios
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 188 of 297
why?
Not as much congestion as originally
projected
High costs with system changes
Manufacturers not ready with product to
meet demands.
What Will Happen...
Estimated that within 3-5 years 12.5KHz will be
a requirement to effectively use your radio
system
Eventually 6.25KHz (D¡gital) will also be a
requirement (Estimated to be 15+ years)
Neighboring radio system interference issues
may force going to narrowband
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 189 of 297
Neig hboring System lnterference
lssues
Road Analogy
\,vith wide lânæ (wìdeband) e car m rcvè
¡n the lãe lhis much.
l/Vith nel.lw lanæ (Érûwlrãnd) â €r €n onty move
¡n füe lene lñ-E much- lf yd drivê tke your still an wide
lanes you wíll æÆ prcblæ with
other æß-
So What?
Elgin County Fire System is....
NON - COMPLIANT
Non-compliant systems not supported by lC.
Ordered to change to narrowband by lC within
2 years.
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 190 of 297
Elgln County Fire System
Each municipality within Elgin County has to
replace existing wide band radio equipment
with narrowband radio equipment.
The amount of equipment that needs to be
replaced varies with each municipality.
Future Technological Milestones
o ANALOG will disappear DIGITAL Technology
will be the future
o 6.25KHz compliant - DIGITAL
o Some existing equipment being used is or
will no longer be supported
o Demand for radio products that improve
safety & performance for the user (i.e.
Emergency Alarm, Mandown, etc.)
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 191 of 297
Technology
DIGITAL radios will be lP Based radios that
will allow for an interface to exist with the
lnternet
Telemetry Features
Text Messaging
Technology
DIGITAL TECHNOLOGY delivers additional
features such as:
o Potential of Channel Capacity - 2 Channels
on one repeater
o GPS/AVL & Data Capabilities
o Encryption
o Mandown Emergency Option
o Third Party Software Applications
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 192 of 297
o
o
o
o
Requirements for Future System
2 Channels for Recording at Dispatch for the
Safety of the Fire Fighters
Compliant System with Government
Supports Voice Pagers
Economically Feasible & Sound
Coverage & Range
Possible Solutions
o 2 Channel Analog Simulcast System
o 2 Channel Digital Radio System (Not
Available Yet)
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 193 of 297
2 Channel Analog Simulcast
Simulcast refers to the simultaneous broadcast
of two or more transmitters at the same time
on the same frequency. To optimize the
system equipment is required to control radio
frequency behaviour.
Ghannel Analog Simulcast
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 194 of 297
2 Channel Analog Simulcast
Advantages of a Simul
o Use existing portable, mobile radios &
pagers
o Operates in narrowband - Compliant
o Frequency friendly
o 2 channels can be recorded
R.o.M. COST = Estimated @. l.Smillion dollars
Potential Digital Radio System
Not available to operate for Elgin County's
application. However DIGITAL technology is
continuously being developed.
Correspondence dated March 9, 2010 from The Municipality of
Central Elgin regarding "Narrow Band Fire Communication
Page 195 of 297
Page 196 of 297
2009j1.27 6.3 9050
OOOO44 ALISAR AGGREGATES INC
2OOYO74 WNTER SAND
OO1518 AYLMER FIRE DEPT.
33 MEETING & MEAL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0310412010
Cheque Amount -
0212212010
0212412010
o2t24t2010
Cheque Amount -
o31o112010
o31o112010
Cheque Amount -
0212812010 I 6,136.90 008135
Cheque Amount -6,136.90
30.00 008136o2t24no10 I
0310412010 3:07PM
008137
008137
008137
OOOO81 AYLMERTIRE
0000062467
000@62518
0000062s19
OOOO9I BARRYR.CARD
2120't}31
21201+31
REPAIRTIRE
STRAIGHTEN TIRE
USED TRUCK TIRE
LEGAL SERMCES
LEGAL SERVICES
30.00
u.75
106.44
57.89
249.08
306.60 008138
114.98 008138
OOO141 CAIN'S AUTO SALES & SERVICE
7569 LOF 02t0412010
0210512010
o2t09t2010
0?/23/2010
421.58
44.02 008139
403.00 008139
708.67 008139
44.02 008139
7575 REPI.ACE FRONTTIRES
7583 LOF, ROTATETIRES, PADS, ROTO
7646 LOF
I
I
I
I
OOOI54 CANADIAN KOOL WATER
2-2079
2-2145
2-2211
2-2274
2-2276
2-2279
000175 CEDAR STGNS
I 7599
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES - FIREHALL
WATER BOTTLES. S.C.C.
WATER BOTTLES
Cheque Amount -1,199.7r
24.00 008140
40.00 008140
32.00 008140
172.00 008140
80.00 008140
40.00 008140
0110512010
01t'19t2010
02t02t2010
02J1612010
02J16t2010
oz'16t2010
Cheque Amount -388.00
267.67 008141SIGNS0?J23t2010 I
Cheque Amount -
001659 CHILDHOODCANCERRESEARCH
donation lN MEMORY OF VÍOLET BROOKS O3l01l2O1O I
Cheque Amount -
OO1O12 CLEARTECH INDUSTRIES INC.
0211212010 I
267.67
75.00 008142
75.00
286.72 008143
Cheque Cheque
Amount Number
408590 SLS CHLORINE, POTASSIUM
Cheque Amount -286.72
Page
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 197 of 297
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 0310412010
lnvoice Cheque Cheque
Date Type Amount , Number
OOO255 DEREHAM FORGE
30260
30351
Cheque Amount -
OOO272 DYNAMIC FLUID PRODUCTS INC
I-96655-0 HYDRAULIC HOSES, CRIMPS 0310112010 I
Cheque Amount -25.06
OOO299 ELGIN PURE WATER
0000156104 MONTHLYRENTALCHARGE o3101t2010 I 106.58 008146
Cheque Amount -
OOO322 EVANS UTILITY
0000135934
0000't35935
Cheque Amount -87,O78.40
182.08
OOO357 G& KSERMCES CANADA INC
0310412010 3:07PM
ENGRA\ÆD SIGN
STAMP PAD
ULTRA FLEX
VIENNA PROJECT
SUPPLIES - RETIREMENT PARTY
LIQUID SOAP FOR OFFICE
0211512010
02t25120'to
90.88 008144
10.57 0081¿14
10't.45
25.06 008145
0212412010
0212412010
106.58
1,635.00 008147
85,443.40 008147
15185182U
OOO498 KEN SPROUL
4600
OO147O LEANNWALSH
P McQuiggan
supplies - office
000569 M &LSUPPLY
00001 16680
10110515938
I 01 1 051 6561
101 1051683
10110517665
101 10518361
sHoP TOWELS, FLOOR MATS 0211812010 I
Cheque Amount -
SANDINGANDSNOWPLOWNG O2I28I2O1O I
Cheque Amount -
182.08
2,257.50
008148
008149
03t02t20'to
0113012010
2,257.50
182.55 008150
3.98 008150
Cheque Amount -
02t1812010 I
*.fo rÕ
OO8l51 .-r
^ Vrou5¿ '-.r'd.-ì'\
\Ès,.r<d , rrÞ c-krr+
-çr=\ .S
008152
008152
008152
008152
008't52
186.53
250.47BATTERIES, BOLTS
000617 MUDFORD FAMILY FOOD TOWN
Cheque Amount -
SUPPLIES
SUPPLIES
PLASTIC GI.ASSES
SUPPLIES
SUPPLIES
0210512010
02t08t2010
0211312010
02t1312010
o211712010
250.47
29.67
21.17
15.22
44.98
5.98
I
I
I
I
I
000633 NATURAL RESOURCE GAS LIMITED
Fl9290{1 Febru
F20600-01 Febru
F26864-01 Febru
UTILITÍES - EDISON MUSEUM
uTtLtTtEs - v.c.c.
UTILITIES. PUMP#6
Cheque Amount -117.02
475.73 008153
42.56 008153
35.82 008153
02119t2010
0211912010
02t19t2010
Page
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 198 of 297
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0310412010
G06210{1 Febru UTILITIES - PB LIBRARY 02121/2010 t 202.85 008153
G06305{l Febru UTILITIES - MARINE MUSEUM 0U2112010 I 508.50 008153
G0630741 Febru UTILITIES - PB FIREHALL 0212112010 I 667.87 008153
G1570G01Febru UTILITIES-PBOPPOFFICE 0U2112010 t 12.09 008153
G40407{1 Feb UTILITIES - PB WORKS GARAGE 0A21/2010 I 490.80 008153
Cheque Amount - 2,436.21
000685 PATWATTERS
BAYHAM BUCKS REIMBURSE BAYHAM BUCKS O3IO2I2O1O I 1OO.OO 008154
Cheque Amount - 100.00
001251 PK CONSTRUCTION INC
payment cert#s SEPTAGE RECEIVING 0A2612010 I 23,470.46 008155
Cheque Amount - 23,470.46
OOO727 PUROLATOR COURIER LTD
407717351 COURTER SERVTCE 02t19t2010 I 23.42 008156
Cheque Amount - 23.42
OOO744 REALTAXINC
28082 FTNAL NOTTCE 2-001-14400 0212512010 I 372.75 008't57
Cheque Amount - 372.75
OOO745 RECEIVER GENERAL FOR CANADA
90470769 DOCUMENT REV|EW, AUDTT 0A24t2010 t 1,992.97 008158
Cheque Amount - 1,992.97
000806 SGSCANADAINC
10407423 t-AB FEES 0212312010 I 352.80 008159
10407424 t-AB FEES 02t23t2010 I 102.90 008159
10407425 t-AB FEES 02t23t2010 I 157.50 008159
10407799 LAB FEES 02123t2010 I 46.20 008159
10408074 LAB FEES OA24t2010 I 177.45 008159
10408075 tAB FEES 0212412010 I 616.35 008159
Cheque Amount - 1,453.20
OO143/. STANTEC CONSULTING LTD.
439537 RTCHMOND COMMUNTTY WATER 0A1A20',t0 t s,378.52 008160
Cheque Amount - 5,378.52
OOI109 STRINGER BRISBIN HUMPHREY
137191 LEGAL SERVTCES 02116120'tO I 708.75 008161
Cheque Amount - 708.75
OOO888 THORNTON'SLOCKWORKS
09678 HEAVY DUTY LOCK SET 0310112010 I 561.97 008162
O3lO4l2O10 3:07PM
Cheque Amount - 561.97
Page 3
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 199 of 297
lnvoice
Date Type
Cheque ' Cheque
Amount Number
OO1OO2 TILLSONBURG FIRE & SAFETY EQUIPMENT
2009j1.27 6.3 9050
13399
OOI359 TREASURER E.C.F.P.O.A.
2010 dues
OOO924 TRILLIUM MUNICIPAL SUPPLY
PCK16O8 SIGMLS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0310412010
REACHARGE EXTINGUISHER 0211'U2010 I
Cheque Amount -
2O1O DUES o3t01t2010 I
Cheque Amount -
O3lO4l201O 3:07PM
22.77 008163
22.77
't00.00
03t0112010 I
f00.00
560.98
008164
\fo \D
008165 r¡ ( o\3 {<-nc9-o(.
001324 UNDERHILLBROS
87469
87470
OOO954 VIKING CI\ÆS LTD
2621188
SNOV\TPLOWNG
SNOVVPLOWNG
Cheque Amount -560.98
273.00 008166
546.00 008166
o?J16/2010
o212312010
OOO957 VOTH SALES & SERVICE LTD
0000182156
0000182174
0000't82252
0000182264
0000182277
0000182285
001015 V\EAO
1G.9800434
001243 WESTERN ONTARIO WATERWORKS
2010-2 ANNUAL MEMBERSHIP
OOO981 WILSON'S I.AWN CARE
Jan'10 SNOWPLOWING
Jan'10snowplowing SNOWPLOWNG
Cheque Amount -
DRIVE AXLE BELT CONVEYOR O2I25I2O'IO I
Cheque Amount -
WPER BI.ADE, WASHER FLUID O2IO1I2O1O I
SPRING FRONTAXLE O2IO5I2O1O I
GROMMETS 0212212010 I
FILTER, SEPARATOR OA25I2O1O I
DUST SHTELD 0212512010 I
COTTER PIN, WASHER FLUID OA25I2O1O I
Cheque Amount -
ANNUAL WEAO MEMBERSHIP O2I22I2O1O I
Cheque Amount -
446.35
59.87 008168
21.46 008168
9.00 008168
16.02 008168
59.84 008168
1U.87 008168
819.00
446.35 008167
oo817',l
oo8171
351.06
78.75 008169
02t10t2010 I 25_OO 008't70
Cheque Amount -
01128t2010
0110812010
25.00
744.19
1,370.25
Cheque Amount -2,114.M
Cheque Run Total -140.376.3s
Page
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 200 of 297
20os.11.27 6.3 e050 MUNICIPALITY OF BAYHAM 03lO4l2O1O 3:38PM
Accounts Payable
Royal Bank
Cheque Register- O3lO4l2O1O
OOO9I4 TOWNSHIP SOUTH.WEST OXFORD
87-2009 AUTOMATIC FIRE AID 1A31/2009 I 2,700.@ 008172
Cheque Amount - 2,700.00
Cheque Run Total - 2,700.00
Page 1
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 201 of 297
2009.11.27 6.3 9050 MUNIC]PALITY OF BAYHAM
General Ledger
Posting Summary Trace: 011367 Report Date: 03/0¿f/2010
03lO4l2O1O 3:32PM
Accounts Payable Voided lnvoice Posted By: SANDRA
FiscalYear: 2010 Posting Pd.: 3 Posting Date: 03n4n010
01{10G1950 AccountsPayableTrade PURCH TOTALVOIOEDPAYABLES
01{10G2159 GST Recoverable PURCH wrong vendor
01{10G'2159 GST Recoverable PURCH wrong vendor
Void lnv: PCKI608 560.98
TRILLIUM MUNICIPAL S
100.C[)% GST Rebate -5.94
TRILLIUM MUNICIPAL S
100.00% GST Rebate -20.77
TRILLIUM MUNICIPAL S
Net Account Posting -26.71
0'l-251G7900 CN Crossing Safety Devices PURCH wrong vendor Void lnv: PCKI608 -415.53
TRILLIUM MUNICIPAL S
01-25104010 @unty Roads - Materials PURCH wrong vendor Void lnu PCK1608 -118.74
TRILLIUM MUNICIPAL S
Total Debits 560.98
Total Gedits -560.98
Net Posting 0.00
Page 1
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 202 of 297
2009.11.27 6.3 9050
000220 CJDL
5628
5633
001647 1255475 oNTARTO LTD
903263 LOCKSET 02t06t20't0 r 69.55 008173
903295 FURNACE F|LTER, TRAP 02t06t2010 I 39.55 008173
904961 PAPER TOV\|ELS, BATTERTES 02t11t2010 I 107.97 008173
Cheque Amount - 217.07
OOOO52 AMTELECOM COMMUNICATIONS
Mar 0060257907 INTERNET - OFFICE 0310112010 I 85.00 008174
Mar 0060341982 INTERNET - EDISON MUSEUM 0310112010 I 48.25 008174
Mar0060408229 INTERNET- MARINE MUSEUM O3l01l2O1O I 48.25 008174
Mar 0060493387 GARAGE - INTERNET O3lO1l2O'lO I 28.30 008174
ChequeAmount- 209.80
OO1337 AROUND ABOUT BAYHAM
ad-docks CLOCKS 02125t2010 I 3't.50 008175
ChequeAmount- 31.50
OOOO75 AYLMER EXPRESS
0000151676 BRTDAL ED|TTON, HELP WANTEO 0A24t2010 I 70.56 008176
Cheque Amount - 70.56
OOO148 CANADIAN CANCER SOCIETY RESEARCH
007 donation lN MEMORY OF MAX STEWART 0311112010 I 7s.00 008177
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 03111 120'10
0311112010 10:45AM
Cheque Amount - 75.00
SEPTAGE RECE|VING STATTON 0212612010 I 1,142.40 008178
EAST P|ER REMEDTATTON 02,26|2010 I 1,530.59 008178
Cheque Amount - 2,672.99
000218 cuPE LOCAL35
Union Dues JAN FEB REMIT- UNION DUES O3l10l2O1O I 667.00 008179
Cheque Amount -667.00
OOO245 DAYTRIPPING
4359 MUSEUM LISTINGS 02t26t2010 I 422:t0 008180
Cheque Amount- 422.10
OOO272 DYNAMIC FLUID PRODUCTS INC
t-96762-0 CRrMpS. UN|ONS 03t04t2010 I 221.07 008181
Cheque Amount - 221.07
OOO283 ED MATTHEWS CARPENTRY
010197 NEW CE|L|NGS - E.C.C. 03t08t2010 I 17,566.38 008182
010198 NEWCETLTNGS-WASHROOMS 03t08t2010 I 1,675.55 008182
010199 cEfLtNG REPATRS - LTBRARY 03t08t2010 I 378.00 008182
010200 REPATRS - S.C.C. 03/08/2010 I 504.00 008182
Page 1
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 203 of 297
2009.11.27 6.3 9050
247701
247702
OOO334 FASTENALCANADA
oNTts32549
oNTts32583
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 03111 12010
0311112010 10:454M
REPAIRS. V.C.C.
DOOR INSTALI.ATION
BATTERIES, GLOVES, LIGHT
PARTS, SUPPLIES
03t08t2010
03/08/2010
546.00 008182
1,001.85 008182
Cheque Arnount -21,671.78
120.67 008183
62.46 008183
o212312010
o2t25t2010
OO1O27 GREEN LEAAG CENTER INC
0000101284
OOO391 GREG COLE
facilitator course
Cheque Amount -
TRAINER FACILITATOR COURSE O3IO5I2O1O I
Cheque Amount -
Cheque Amount -
0310312010CL.AMPS, ELBOWS, VAL\Æ
CREDIT ON TAXACCOUNT
HYDRAULIC GREASE
ROUGH SERVICE BULBS
PUNCH
WIPERS
TUBING, SOCKET
I
183.13
152.22 008184
008187
152.22
226.00 008'185
OOO427 HYDRO ONE NETWORKS INC
Mar 0'l l8l-23005
Mar 12650-91004
Mar 18850-12458
Mar1897144027
Mar'18971-52001
Mar2525ù12302
Mar 2879940004
Mar 4385G12451
Mar5025ù12458
Mar 5645G12330
Mar 6276043000
Mar7525G12272
Mar8777O-20012
Mar 9385G12278
Mar 93970-20342
UTILITIES.INFO CENTRE
UTILITIES - PUMP#8
UTILITIES - PB LIBRARY
UTILITIES . METER CHAMBER
UTILITIES. BOOSTER PUMP
UTILITIES. PB OPP OFFICE
UTILITIES - PUMP#1
UTILITIES - CENTEN PARK
UTILITIES - MARINE MUSEUM
UTILITIES - BOAT LAUNCH
uTtLtTtEs - E.c.c.
UTILITIES - PB LIGHTHOUSE
UTILITIES . EDISON MUSEUM
UTILITIES - PB FIREHALL
uTtLtTtEs - v.c.c.
226.00
60.67 008186
147.76 008186
138.88 008186
38.08 008186
116.71 008186
37.74 008186
388.71 008186
75.27 008186
106.37 008186
46.14 008186
94.69 008186
62.24 008186
78.00 008186
172.25 008186
291.75 008186
03to2t2010
03lul20'to
0310212010
0310212010
03loa2010
03t04t2010I
03toa2010
03t04t2010
0310312010
o3102120'to
0310212010
0310412010
03t02J2010
0310412010
03i042010
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
OO1660 KENNETH BRUCE MCINTOSH
reimburse credit
Cheque Amount -
0310812010 I
1,855.26
252.00
OOO51O KLASSEN AUTO PARTS
148274
148285
148432
148507
148551
Cheque Amount -252.00
3.62 008188
12.20 008188
8.9 008188
34.10 008188
28.06 008188
02t05t20't0
02t0512010
02t09t2010
0211012010
02t1112010
I
I
I
I
I
lnvoice Cheque Cheque
'Date Tyqe Amount Number
Page
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 204 of 297
2009.11.27 6.3 9050
1-48634
148922
149122
149123
149180
149196
149331
BI.ADE BOXES, AGC BOXES
DRILL SET
LIGHT BULB
FILTER
PARTS
BI.ADES
FILTERS
ULS DIESEL
ULS DIESEL
DIESEL DYED ULSD
REG GAS
REG GAS
ULS DIESEL
DIESEL DYED ULSD
REG GAS
ULS DIESEL
DIESEL DYED ULSD
ULS DIESEL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0311112010
0311112010 l0:45AM
0?/1u20't0
0,l18t2010
02t2z2010
0i/2z2010
0?J23/2010
0212312010
o2J25t201O
6.78 008188
51.97 008188
't7.71 008188
11.04 008188
58.24 008188
21.65 008188
67.48 008188
OOO513 KOOLEN ELECTRIC
15440 SERVICE PUMP#,I
OOO518 KWKKOPYPRINTING
25154 COPYPAPER
OOO235 LIPPERT&WRIGHT FUELS LTD.
Cheque Amount -
o2l27l20',to I
321.39
117.60 008189
008190
008194
0081 95
Cheque Amount -
o3104t2010 I
117.60
203.36
92855
9520'l
95202
95203
96255
96256
96257
97288
97289
97290
98368
OOO58O MARKTAYLOR
roma expenses
Cheque Amount -203.36
't,331.11 00819'l
2,U4.42 008191
204.16 008191
935.15 008191
1,157.45 008191
1,025.æ 008191
356.44 008191
524.96 008191
2,251.71 008191
430.07 008191
2.U6.23 008191
02101t2010
o310912010
0211012010
02110t2010
o2l't712010
0?,1712010
0a17DO'|O
o2t22t2010
0?J22/2010
0212212010
0212612010
I
I
I
I
I
I
I
I
I
I
I
OOO71O PORT BURWELL HOME HARDWARE
Cheque Amount -
o3109t2010 I
13,407.U
299.50 008192ROMA EXPENSES
TOILET
GARBAGE CAN
CYLINDERS
Cheque Amount -299.50
271.18 008193
18.07 008193
7591
7594
OOO716 PRAXAIR DISTRIBUTION
08569141
000718 PRTNCESSAUTO
645426
02t09t2010
oao9l2010
Cheque Amount -
02t26t2010 I
289.25
23.15
Cheque Amount -23.15
134.42HEARING PROTECTORS o3t03t2010 I
Page
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 205 of 297
2009.11.27 6.3 9050
OOO737 RAMONA PEIDL
237373
237374
237375
OOO77O RODGER MARTIN
#2 '10
001482 SUN MEDIA CORPORATION
X11262375 BRIDAL EDITION AD
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 03111 12010
O3l11l2O'10 l0:454M
Cheque Amount - 2,977.50
OO13I9 ROBILI.ARD'S WELDING
1 658 FABRTCATE TWO DOG TRAPS 0A26t2010 I r ,356.00 008197
Cheque Amount -134.42
FEBRUARY'10 CLEANTNG OU28t2010 r 940.00 008196
FEBRUARY'10 CLEANTNG - V.C.C. 02t2U2010 I 549.00 008196
FEBRUARY'10 CLEANTNG - S.C.C. 02t28t2010 I 't,488.50 008196
Cheque Amount - 1,356.00
FEBRUARY''10 K-9 CONTROL 02128120'tO I 1,155.00 008198
Cheque Amount - 8,084.40
0u1912010 I 144.$ 008201
Cheque Amount - 'l,155.00
OOO8Ol SCOTTKRISTENSEN
facilitator course TRAINER FACILITATOR COURSE 03/05/2010 I 226.00 008199
Cheque Amount - 226.00
OOO814 SIFTO CANADA INC
72182401 BULK COARSE HTGHWAY O2t25t2010 I 2,76232 008200
72182867 BULK COARSE H|GHWAY 02126t2010 I 5,322.08 008200
Cheque Amount - 144.90
OO12OO TODD MCMILLAN
inicdent mgmt INCIDENT MANAGEMENT COURSE OA23|2O1O I 440.80 OO82O2
ChequeAmount- 440.80
OOO925 TRILLIUM MILWAY COMPANY
PCK16O8 SIGNALS
000926 TROWASSOCTATES tNC.
950462462 EASTPIER
0310112010 I 560.98 008203
Cheque Amount - 560.98
0?/11/2010 I 3,465.00 008204
Cheque Amount - 3,465.00
OOO93O TSCSTORESL.P.
18101269 TRUCKBOX,TARPSTRAPS,BOLT 03/06/2010 I 208.52 008205
Cheque Amount - 208.52
OOO942 VALLEY BLADES LIMITED
135645 PLOWBOLTS, NUTS, HTWEAR 03t12t2010 I 1,868.46 008206
Cheque Amount - 'l,868.46
Page 4
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 206 of 297
2o0s.11.216.3 e050 MUNICIPALITY OF BAYHAM OSt11t2O1O 10:45AM
Accounts Payable
Royal Bank
Cheque Regíster - Ogtl' 1l2O1O
OOO953 VIENNAHOME CENTER LTD
u8327 RATCHET 0z1612010 I 12.42 oo82o7
u8374 B|TS oztatzolo I 12.96 oo82o7
3&76 GLOVES, BATTERY OZ22t2o'tO I 22.58 oo82o7
Cheque Amount - 47.qt
00116I WAYNECASIER
roma expenses ROMA EXPENSES 03/09/2010 I 306.00 008208
ChequeAmount- 306.00
Gheque Run Total - U,565.01
Page 5
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 207 of 297
2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM O3I11I2O1O I1:2OAM
Accounts Payable
Royal Bank
Cheque Register - 0311112010
OOO733 R&RREFRIGERATION
2958 MARTNE MUSEUM FURNACE 02t12t2010 t 141.49 008209
Cheque Amount - 141.49
Cheque Run Total - 141.49
Page 1
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 208 of 297
2009.1',t.27 6.3 9050
OOO5O1 KEVINBRADFIELD
baytram bucks REIMBURSE BAYHAM BUCKS 03112/2010 I 150.00 008210
driver licence DRI\1ER LICENCE APPLICATION 03n1f2010 I 10.00 008210
ChequeAmount- 160.00
Cheque Run Total - 160.00
MUNICIPALITY OF BAYHAM 0311212010 9:324M
Accounts Payable
Royal Bank
Cheque Register- 03|1A2010
Page 1
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 209 of 297
Payee Chgque Amount
2009j1.27 6.3 9050 MUNICIPALIW OF BAYHAM
Accounts Payable
Royal Bank Cheque Register By Date
0312512010 thru 0312512010
AGANETHA HILDEBRANDT
AGLINE
AIR LIQUIDE CANADA INC.
AMTELECOM COMMUNICATIONS
BLONDEEL NURSERY
CEDAR SIGNS
COCA€OLA BOTTLING LTD
CORPORATE EXPRESS
COUNTY OF ELGIN
CULLIGAN
DON HORTON
DPOC
DYNAMIC FLUID PRODUCTS INC
ED BRADFIELD
ED MATTHEWS CARPENTRY
EMO-UM GOTTES WLLEN
FASTENAL CANADA
G& K SERVICES CANADA INC
GENERAL CHEMICAL
HENRY & MARY FRIESEN
HORVATH AUTO PARTS
HYDRO ONE NETWORKS INC
J/E BEARING AND MACHINE LTD
JACKIE BOOTLE
JEFF RASTEL
JOHN & MARIA REIMER
KELCOM - LONDON
I(WIK KOPY PRINTING
LAEMERS TRUCKING LTD
LEANN WALSH
LONG POINT REGION CONSERVATION
MORSE ELECTRIC
NATURAL RESOURCE GAS LIMITED
NORFOLK DISPOSAL SERVICES
NORTRAX
OXFORD SAND & GRAVEL LTD
PITNEY BOWES
PORT BURWELL HOME HARDWARE
RBC ROYAL BANK
RELIANCE HOME COMFORT
SANDYTOWN DEVELOPMENTS
SHAWN COLE
SHOREPIáN ENGINEERING LIMITED
SPECTRUM COMMUNICATIONS LTD
STANTEC CONSULTING LTD.
SUZANNA DIELEMAN
TEAM TRUCK CENTRES
TELUS
TREVORTAYLOR
TSC STORES L.P.
UNDERHILL BROS
UNÍON GAS LIMITED
VANBREE DRAINAGE & BULLDOZING
0312512010 2:38PM
00821 1
008212
008213
008214
00821 5
008216
008217
008218
00821 I
008220
008221
008222
008223
008224
008225
008226
008227
008228
008229
008230
008231
008232
008233
00823/.
008235
008236
008237
008238
008239
008240
008241
008242
008243
008244
008245
008246
008247
008248
008249
008250
00825'l
008252
008253
008254
008255
008256
o08257
008258
008259
008260
008261
008262
008263
0312512010
03t25t2010
0312512010
0312512010
0312512010
0312512010
03t2512010
03t2512010
03t2512010
0312512010
03125120'to
0312512010
03t25t2010
o3t25t2010
03f2512010
03t25t2010
03t25t2010
0312512010
0312512010
03t25t2010
03t25t2010
03t25t2010
0312512010
0312512010
0312512010
03125120't0
03t25t2010
03t25t2010
0312512010
03t2st2010
03t25t2010
03t25120't0
03t25120'to
03125120'to
0312512010
0312512010
0312512010
03t25t2010
03t25t2010
0312512010
0312512010
03t25t2010
03t2512010
03t25t2010
0312512010
03t2s12010
03t25t2010
0312512010
0312512010
0312512010
0312512010
0312512010
03t25t2010
001663
000033
000038
000052
000112
000175
000199
000100
ooo212
001432
000260
000001
000272
ooo282
000283
001661
000334
000357
000367
001662
000991
000427
000 14 4
000446
001 't 78
001664
001426
000518
000526
001470
000555
000616
000633
000M7
001 530
000679
000706
000710
000743
000660
000797
000809
001 665
000829
001434
000863
000874
001418
000922
000930
001324
000935
000945
88.39
36.41
66.15
1,223.39
1,064.76
3,323.70
541.U
127.34
665,192.46
26.20
558.98
1,050.00
8.48
85.00
2,3'10.15
320.00
108.60
178.94
554.79
21.91
327.90
9,217.51
203.21
791.66
2,487.78
50.38
90.39
163.85
6,646.50
29.27
10,804.50
9,560.25
1,989.47
33,876.65
401.46
1,347.80
574.16
49.79
999.60
61.92
283.77
100.00
25,674.71
378.05
779.63
200.00
137.20
786.88
141.06
189.43
307.1 3
364.44
183,036.88
Page
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 210 of 297
2009.11.27 6.3 9050 MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank Cheque Register By Date
O3l25l2O'lO thru 0312512010
WEAO
WILLIAM KNIFTON
WORKPI.ACE SAFEW & INSURANCE
03t2st2010
1,&48.75
158.19
136.15
Cheque RegisterTotal -970,783.81
001015
00't059
000986
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 211 of 297
2009.11.27 6.3 9050 MUNICIPALITYOF BAYHAM O3l29l2A1O 9:504M
General Ledger
Posting Summary Trace: 011574 Report Date: 03/29/2010
Accounts Payable Voided Cheque
FiscalYear: 2010
PostedBy: SANDRA
Postlng Pd.: 3 Posting Date: 0312912010
01-010G'1030 General bank
01-010G.1950 Accounts PayableTrade
CDIST credit issued for inrcice amt
CDIST credit issued for invoice amt
Void Chq:8151
M & L SUPPLY
Void Chq:8151
M & L SUPPLY
Total Debits
Total Credits
Net Poling
250.47
-250.47
250.47
-250.47
0.00
ì
il
I
Page
Cheque Register being Cheque #8135 to Cheque #8266 inclusive,
except Cheques #8125, #8151 and #8165 totaling
Page 212 of 297
SORII IIUNICIPALITY OF BAYHAI{
TOT PACKETS - 2
CURRENT
7,755.47
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COHPANY TOTALS
ADJ UST - CR CURRENT TOTAL
7 ,755.47
L ,70L -5?
4, r55.30
895 - 80
L4,486.L6
55,I18.85
55,118-85
47 ,604.99
150 .49
7 -52
47 ,763.00
SERVICE CHARGES
RUN: t{AR 9 2010 NO: A
PAGE:1582
GST REG: 100057413 RT0004
COIíPANY PAGE: 3
DEBIT DATE: l{AR I0, 2010
DATE 0F PAY: HAR 12, 2010
ADJ USl -DR YTD ADJUST YTD IOTAL
42,934.75 FEDL TAX
NR TAX
PROV TAX
4,779 -30 EI CoNT
QPTP
?L ' 44A - ctz CAN PEN
QC PEN
QC HSF
4,630.L4 ON EHT
HB HET
NL HAPSET
77 ,792.6L TOT STATS
CHEQUES
L6s,7A9.56 DEPoSITS
US DEPS
50. OO DED DEPS
I60,839.56 TOT NPAY
RRSP
RTI
234,632.L7 TOT PAYROL
900.52 SERV CHRG
45.0I GST
PST
239,577.50 GRAND TOT
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
].IB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED ÐEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOl
L ,70L -59
4, 155.50
895. 80
L4 ,486 . L6
53,II8.83
35,r18.83
47 ,604.99
r50 .49
7 -52
47 ,763.O0
ITEH UNITS CHARGE
SALARIED U¡ORKPAYS 18 28.62
PAY ADVICE FOLD 29 6.58
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
THE ABOVE ANALYSIS
RUN DATE ITEH
FEB 25 2OIO GOV'T TAX FORH
47,763-oO DEBIT INFoRHATI0N: 005 05I02 1011925
INCLUDES UNCOLLECTED FEES FOR THESE PREVIOUSLY PROVIDED SERVICES,/ITEI,IS
UN ITS CHARGE RUN DATE
ANALYSIS OF
ITEI{
HOURLY WORKPAYS
GOVIT TAX FORI.I
L50 -49
UNITS
II
t
CHARGE ITEH UNITS
17.49 PAYROLL RUNS I
40. OO COURIER FEE 1
CHARGE
46.O0
12.00
I 40.00
I TEI.I UN ITS CHARGE
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SORW ]'IUNICIPALITY OF BAYHAH
TOT PACKETS -
CURRENT
7 ,434.44
ADJ UST - DR
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COI{PANY TOTALS
ADJ UST - CR CURRENT TOTAL
7 , 434 .44
L ,7!6.77
4,L44.32
900 .59
L4,196.52
33,480.87
55,480.87
47,677.39
I 12.30
5 -62
47 ,795 -3L
SERVICE CHARGES
RUN: ñAR 23 2OL0 N0: A
PAGE:1130
GST REG: I000574I5 RT0004
COHPANY PAGE: 5
DEB IT DATE: l.lAR 24 , 2010
DATE 0F PAY: l.lAR 26, ?0I0
YTD TOTAL
50,369.59 FEDL TAX
NR TAX
PROV TAX
r0,496.07 Er CoNT
QPIP
25,592-74 CAN PEN
QC PEN
QC HSF
5,550 .75 0N EHT
HB HET
NL HAPSET
91 ,989. t5 T0T STATS
CHEQUES
L94,27O.43 DEPOSITS
US DEPS
50. OO DED DEPS
L94,32O.43 TOT NPAY
RRSP
RTI
246,309-56 T0T PAYRoL
L,gL?.6? SERV CHRG
50.65 GST
PST
247,372.AL GRAND TOT
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
1{B HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
L,7L6.77
4 , L44 .32
900.59
L4,L96.52
35,480 . 87
55,480 .87
47 ,677 .39
I 12.50
5.62
47 t795 -3L
YTD ADJUST
ITEI'I
PAYROLL RUNS
ITEH UNITS
SALARIED I¡¡oRKPAYS l?
PAY ADVICE FOLD 50
TOTAL S,/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
CHARGE
50. ?t
6 .60
ANALYSIS OF
I TEil
HOURLY WORKPAYS
COURIER FEE
I r2.50
UN ITS
1I
I
CHARGE
17.49
12.00
UNITS
I
CHARGE
46.OO
47'795-3L DEBIT INF0RIIATI0N: 005 05I02 l0lI923
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A/6
Re: County of Elgin Warden's Charitv Golf Tournament - Sponsorship
Request
The Elgin CounÇ United Way Special Events Committee (ECUWSEC) will be hosting the
2nd Annual Warden's Charity Golf Tournament which is scheduled to take place at
Tarandowah Golfers Club. The event will take place on Thursday, June 17, 2010. All
proceeds for this event will qo to Elgin-St. Thomas United Wav.
We are pleased to announce we were successful in raising $10,200 at the 1* Warden's
Charity Golf Tournament held in 2009.
ECUWSEC is asking for your assistance in helping us achieve our goal for 2010. Our
goal is to raise $15,000 for the Elgin-St. Thomas United Way and at the same time offer
your business name, logo and location on any promotional material that we will be
distributing or using for this event.
You can help us achieve our goal by sponsoring this event at any one of the following
levels:
$750,00 donation
$500.00 donation
$250.00 donation
ElgrnCounty
Gold:
Silver:
Bronze:
Gold Donation of $750.00 will include a) name displayed on one sponsored hole,
b) silent auction, c) registration packages, (your company name and logo will be
included in the package), d) company name and logo displayed on table placemats, e)
recognition issued by County Council. Your funds will be distributed towards games, i.e.
longest drive, your business name will be acknowledged from the podium during supper,
gold sponsored silent auction item.
Silver Donation of $500.00 will include a) company name and logo displayed on table
placemats, b) silent auction, c) registration packages, (your company name and logo will
be included in the package). Your funds will be distributed towards door prizes and
silver sponsored silent auction item.
Bronze Donation of $250.00 will include your funds being distributed towards sponsoring
a) registration packages, (your company name and logo will be included in the
package). Your funds will be distributed toward the purchase of door prizes,
County of Elgin
Financial Services
450 Sunset Drive
St. Thomas, 0n NsR 5V1
Phone: 519-631-1460
www elgin-county on.ca
Pro{,ressive by Nature
Correspondence received from the County of Elgin regarding
"County of Elgin Warden's Charity Golf Tournament -
Page 215 of 297
You are also most welcome to promote your agency by supplying
approximately 150 brochures and/or promotional items (pen, key chains,
magnets, etc) which will be distributed in the registration packages.
Other promotional items are most welcome and will be used for door prizes or
the silent auction table.
We look forward to your support, so that we can make this our most successful fund-
raising event ever. Please contact the undersigned for additional information.
Elgin County United Way
Special Evenb Commitiee
Chair
Correspondence received from the County of Elgin regarding
"County of Elgin Warden's Charity Golf Tournament -
Page 216 of 297
SPONSORSHIP INFORMATION
Yes, I would like to sponsor the County of Elgin 2nd Annual Warden's ChariÇ Golf
Tournament with the following donation:
Gold Donation
$7s0.00
Silver Donation
$s00.00
Bronze Donation
$2s0.00
I would also like to provide the following promotional item (s) for the registration kits:
I would also like to provide the following prizes to be used as door prizes or the silent
auction table:
Company Name:
Contact Person and Title:
Address:
Phone:
EmailAddress: uthorized Signature:
All cheques should be made payable to the CounÇ of Elgin and can be post dated to
June 1,2010.
PLEASE RETURN NO LATER THAN Monday, May 3, 2010 TO THE ATTENION OF:
County of Elgin
450 Sunset Drive,
2nd Floor, Financial Services
St. Thomas, Ontario
N5R 5V1
Attention: Sonia Beavers
Correspondence received from the County of Elgin regarding
"County of Elgin Warden's Charity Golf Tournament -
Page 217 of 297
Correspondence received from the County of Elgin regarding
"County of Elgin Warden's Charity Golf Tournament -
Page 218 of 297
A Winninq Tournament
This exclusive event promises
to be exffemely successful with
fun and games. This is not just
a golf tournament. It will
provide a wonderful
opportunity to golf, socialize,
and network.
Progress¡yc by Ndturc
22r¿tL/ Annual Warden's
ApporüÅni$
taWin
810,000 an at
HøIe 72!
Silent Auction
PLEASE BRING CASH OR
CHEQUES 75725 Pubrarn lìoacl
Avon, OI\
Warden Bonnie Vowel
wouW like to thank
you in ødvance for
your support and
particþation!
"AlI Proceeds go to the
United Wqy"
GOLFERS CLUB*
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";,,, $1oo.oo per player,
(lìcgistrations after May
Includes:
18 holes of golf
Porver cart
Lunch
Dinner- Pig Roast (Plcase advise of
special dietary needs)
Plizes
Dinncr Only: $35.00
Dinner seating is limited, Golfers
will get priority
To Registcr', ¡llcase contact the
Elgin County tJtì¡ted
!Vay/Social Evcnts
Coullu ittcc
Phonc: 519-631-1460 cxt. 456
Fax: 519-631-4297
Enrail: ecuwsec@elgin-c<lunty.on.ca
We are offering you the opportunity to sponsor this
event at any one ofthe following levels:
Gold: $750.00 donation
Silver: $500.00donation
Bronze: $250.00 donation
Gold Donation of $750.00 will include your funds being
distributed towards sponsoring
a. Company name displayed on one sponsored
hole
b. Gold sponsored silent auction item
c. Registration packages (your company name
and logo will be included in the packageJ
d. Company name and logo displayed on table
placemats
e. Recognition issued by County Council
Silver Donation of $500.00 will include your funds being
distributed towards sponsoring
a. Company name and logo displayed on table
placemats
b. Silver sponsored silent auction item
c. Registration packages (your company name
and logo will be included in the package
Bronze Donation of $250.00 will include your funds
being distributed towards sponsoring
a. Registration packages ( your company name
and logo will be included in the package)
C
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M(T]VCIPALITY O F BAYHAM
MEMORANDUM
DATE: MARCH 17,2070
TO: Council FROM: LYnda Millard, Clerk
RE: Cenotaph Committee Appointments NUMBER; C2010-02 C I e
As Council may recall, By-law 2010-001 appointing persons to committees and boards of
Council was passed on February 4to. At that time there were only two appointments to the
Cenotaph Committee.
Staffhave been advised that an additional two persons have indicated an interest in participating
on the Cenotaph Committee. Their names are Tom Kirþatrick and Jackie Van Leeuwen.
Draft By-law 2010-030 appointing them to the Cenotaph Committee is attached for Council's
consideration.
Recommendation:
"TIIAT Staff Memorandum C2010-02 be received;
AND TIIAT By-law 2010-030, being a by-law to amend By-law 2010-001 and appoint Tom
Kirkpatrick and Jackie Van Leeuwen as members of the Cenotaph Committee, be
presented to Council for enactment.t'
Memorandum C2010-02 regarding Cenotaph Committee
Appointments. File: C12
Page 221 of 297
TIIE CORPORATION OF THE MTJNICIPALITY OF'BAYHAM
BY-LA\ü NO.2010-030
BEING A BY.LAW TO AMEND BY.LAW 2O1O.OO1
A BY.LAW APPOINTING MEMBERS TO
BOARDS AND COMMITTEES OF THE MTINICIPALITY
WHEREAS the Council of the Municipality of Bayham did by ByJaw 2010-001 appoint persons to
Boards and Committees for the purposes of the Corporation;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend suchby-law;
NO\Y TIIT'REFORE TIIE COT]NCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. TIIAT the names Tom Kirþatick and Jackie Van L,eeuwen be added as me,mbers of the
Cenotaph Committee;
2. THAT in all other respects, By-law 2010-001 is hereby confirmed and remains unchanged;
4. THAT this by-law shall come into force and take eflect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS 1S DAY
OFAPRIL 2010.
MAYOR CLERK
Memorandum C2010-02 regarding Cenotaph Committee
Appointments. File: C12
Page 222 of 297
Y
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DI]M
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT : Harbourfront C ommittee Additional Appo intments
DATE: March 24,2010
FILE: Ao t
In Decemb er 2009, Council approved Terms of Reference for a new Harbourfront Committee to provide
advice, assistance, and support to Council regarding the harbourfront area. The terms of reference
provides for between 5 and 7 members of the public plus Council representation.
Council proceeded with five citizen appointments to this Committee at its first meeting in March. Two
additional expressions of interest has now been received, from Mr. Ronald Flick and Mr. Heinz
Vogelsang. As well, the Committee has requested that appointment of a Council representative proceed.
It is therefore recommended that Mr. Ronald Flick and Mr. Heinz Vogelsang be appointed to the
Committee, and that Council consider an appointee.
Staff Memorandum regarding Harbourfront Committee Additional
Appointments. File: A01
Page 223 of 297
Page 224 of 297
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Natural Gardens/Animal Control Advisory Report #1
DATE: March 17,2010
FILE: â O I
NUMBERzP20l0-02
Purpose
This report is to bring forward the first set of recommendations from the Natural Gardens and Animal
Control Advisory Group (respecting Natural Gardens).
Background
In late 2009learly 2010, Council appointed a citizen advisory group to examine potential policies and
procedures regarding natural gardens and impacts on the current yard maintenance by-law, as well as
the issue of animal control within urban areas of the municipality. The Advisory Group was asked to
first address the issue of natural gardens, and report to Council on a recoÍtmended course of action,
policies, and procedures by the end of March 2010.
The Advisory group has proceeded, and arrived at a consensus at the end of February for
recoÍtmendation to Council. The recommendation is fairly brief, and provides:
That section 3.6 of the current yard Maintenance By-law No. 2002-09 be amended to include the
following provision:
3.6 (a) Paragraph 3.6 shqll not apply to qny growth which forms part of a notural garden deliberately
maintained to produce ground coyer, including one or more species of wildflowers, shrubs, trees,
herbaceous plants, ferns, grasses or combinations of the above, whether native or non-native, whether
edible or non-edible, consistent with a managed and natural landscape.
For information, section 3.6 currently provides:
3.6 No owner or occupant shall permit weeks and grasses on any yard to grow or stand greater that six
(6) inches/fifteen (15) centimeters in height.
Staff Comments
The amendment proposed by the Advisory Group provides an allowance for natural gardens in the
Municipality. Staff would interpret the intent for enforcement purposes to be that enforcement would
proceed as is currently in place, however if the property owner/occupant advises that the property is in
fact tended as a natural garden, the exemption section 3.6 (a) would apply. There likely will still be
some potential for differing interpretations of what constitutes a natural garden and appurtenances,
however as this subject continues to evolve across the province, this may be unavoidable.
Strategic Plan Goals
Goal #3 - Create a positive business atmosphere
Goal#7 - Provide excellence in environmental stewardship
Recommendation
That staff be directed to prepare the necessary By-law to amend By-law No. 2002-09 as recommended
by the Natural Garden/Animal Control Advisory Group for Council consideration.
I
P tv
Staff Report P2010-02 regarding Natural Gardens / Animal
Advisory Report #1. File: A01
Page 225 of 297
Page 226 of 297
L
19 !:: ::;, l,
i jo, Bayha ee
' ' ^.ñt1 ı1 cob26 Fulton Stree
Thursday March 25,2010
7:30 p.m.
Present: Councillors Wayne Casier and Ed Ketchabaw, Vienna Lions Club representative
William Gheysen, Member atLarge Paul Ens, Vienna Community Centre Manager Jackie
Bootle and Secretary LyndaMillard.
Absent: Straffordville Lions Club representative Roy Stewart, Member atLarge Diane Squires
and Bayham Community Centre Manager Jackie Declerq.
1. Call to Order
The Chairman called the meeting to order at 7:30 pm.
2. Disclosure of Pecuniary Interest and the General Nature Thereof None
3. Minutes of the meeting held January 28,2010
Moved by Wm Gheysen
Seconded by Ed Ketchabaw
"That the minutes of the meeting held January 28r 2010 be approved as circulated."
Carried
4. Business from Minutes
o It was reported that the metal recycle bin has been placed at the VCC.
. There was nothing further to report regarding the Salsa dance group potential
rental at the BCC.
o It was reported that the Engineer has completed the drawings for the BCC Stage
renovations. Four copies will be ordered. Quotes are to be sought from local
contractors.
o It was advised that the water situation at the BCC has been addressed with two
new reservoir tanks.
5. Reports & Correspondence
(a) Managers 2010 updated Rental Reports (i) Vienna
(ii) Straffordville
Jackie Bootle advised that she had received an email from Tammy and Kristen on behalf
of Martial Arts Canada advising that they will complete their 12 week session on Monday
March 29th andwill not be utilizing the hall further unless they can increase the number
of participants.
It was identified that use of the BCC for funerals needs to be included on the rental
report.
It was noted by Paul that the Singles dances have been cancelled for the suÍrmer.
Draft Community Centres minutes of meeting held March 25,
2010 and draft By-Law 2010-035 being a by-law to authorize the
Page 227 of 297
Moved by P Ens
Seconded by Wm Gheysen
róThat the Manager's Rental Report for Vienna and Straffordville be received for
information." Carried
(b) 2010 Operating Budgets to March 22110
It was discussed and agreed that the draft budgets be amended as follows:
Straf[ordville Revenue for mix be reduced to $2,000 from $4,500;
Expenditure for supplies & mix be reduced to $2,500 from $5,000;
Vienna Expenditure for Management contract be increased to $10,262 from $9,500 and
Supplies reduced to $1,000 from $2000.
Moved by P Ens
Seconded by Wm Gheysen
"That the draft the operating budgets for 2010 be amended as discussed." Carried
(c) Quote for supply and installation of railing at the north-east corner step/loading dock at
Vienna CC and the information provided by the Chief Building Ofñcial were considered.
It was requested that the Public'Works Manager look into the option to raise the grade on
the two sides of the landing so that the difference is not more than 24" and extends at
least 48" horizontally from the edge of the landing and consider the option of using
asphalt. The surface would need to be tapered on the parking lot side so that the snow
plow doesn't damage the surface.
(d) Letter of response to Vienna Lioness. -Received for information.
(e) Quote for Bayham & Vienna CC bar and counter upgrades from Mike Wells.
Moved by Ed Ketchabaw
Seconded by P Ens
'úThat the Community Centres Commiffee accept the quote from Wells Contracting
Company to remove and replace the existing counters with arch corners in the
kitchen pass through and the bar area at the Bayham Community Centre, as
submitted, totaling 521745.98 plus replacement of the pop cooler unit at an estimated
cost of $1,000;
And That the work be completed subject to provision of liability insurance and
WSIB coverage, as applicable and booking arrangements." Carried
0 Review of Municipal Alcohol Policy - No changes were recommended.
Moved byP Ens
Seconded by V/m Gheysen
ó6That the alcohol policy be confirmed as is." Carried
Draft Community Centres minutes of meeting held March 25,
2010 and draft By-Law 2010-035 being a by-law to authorize the
Page 228 of 297
(g) Staff report CC2010-01 regarding renewal of Vienna hall Management Agreement
Moved by Ed Ketchabaw
Seconded by V/m Gheysen
"THAT the Vienna Community Centre management agreement with Jacqueline
Bootle be recommended for renewal for a further one year term.tt Carried
6. Other Business
Concems were raised conceming the strong gas smell at the VCC. It was noted that the
meter had been damaged and that NRG repaired it. It was agreed that Jackie make
contact with NRG and have them come to check it out again.
7. Concerns from Committee Members and/or Managers
It was noted that the heater in the men's washroom at Vienna has been disconnected and
it gets very cold in the winter. It was agreed that it should be either reconnected or
replaced to ensure that the water lines don't freeze.
8. Committee of the \ilhole Closed Session
Moved by E Ketchabaw
Seconded by P Ens
"That the Committee no\il rise to enter into an 'rfn Camera" session of committee of
the whole at 9:05 p.m. to discuss personal matters about an identifiable individual,
including municipal or local board employees." Carried
Moved by Ed Ketchabaw
Seconded by Wm Gheysen
'6That the Committee of the \Mhole do now rise at 9:08 p.m." Carried
(a) Minutes of meeting held February 26,2009
(b) Minutes of meeting held June25,2009
9. Next meeting date and adjournment
Moved by Wm Gheysen
Seconded by Ed Ketchabaw
"That the meeting be adjourned at 9:10 p.m., to meet again on May 27r2010 at the
Municþal Office Committee Room at7z30 p.m., or at the call of the Chairman."
Carried
Chairman
Draft Community Centres minutes of meeting held March 25,
2010 and draft By-Law 2010-035 being a by-law to authorize the
Page 229 of 297
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010-035
A BY.LAW TO AUTHORIZE THE RENE\ilAL OF
AN AGREEMENT BETWEEN THE
MUNICIPALITY OF BAYIIAM
AND
JACQUELTNE B. BOOTLE
FOR MANAGEMENT OF THE
VIENNA COMMT]NITY CENTRE
\ilIIEREAS the Council of the Corporation of the Municipality of Bayham did on December 1,
2005 enter into an agreement with Jacqueline B. Bootle for the provision of contracted
management services at the Vienna Community Centre;
AND WHEREAS Council did by ByJaws 2006-108, 2007-ll2 and2008-l2l renew the
agreement with Jacqueline Bootle for further one-year terms;
AND WIIEREAS Council did by By-law 2008-059 amend the agreønent to adjust the monthly
price for contracted management services for the Vienna Community Centre to Seven Hundred
Ninety-one Dollars and Sixty-six Cents ($791.66) monthly effective January 1't, 2009."
AND \ilHEREAS the Municipality of Bayham is desirous of renewing the agreement, as
amended, for contracted management services at the Vienna Community Centre to be performed
under the jurisdiction of the Municipality for a further one-year term;
THEREFORE TIIE COUNCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Agreement between and the Municipality of Bayham and Jacqueline B.
Bootle for the provision of management services at the Vienna Community Centre be
renewed for a further one year term ending January l5,20ll:'
2. THAT in all other respects By-law 2005-119 and the Agreement attached thereto, as
amended, are hereby confirmed;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ST DAY
OF APRIL 2010.
MAYOR CLERK
Draft Community Centres minutes of meeting held March 25,
2010 and draft By-Law 2010-035 being a by-law to authorize the
Page 230 of 297
T
TO:
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORANDUM
Mayor & Members of Council DATE: March 25,2010
FILE: -1i. ,FROM: Kyle Kruger, Administrator
SUBJECT: Proposed County Tourism Signage Policy
Staff received notice from the County of Elgin Economic Development department March 16th of public
information meetings to be held, to present a draft new policy regarding Tourism Signage on County
roads. Staff unfortunately could not attend the meetings March 24 orMarch25.
A copy of the draft policy is attached for information. In summary, all tourism signs to be placed on
county roads will be approved and installation directed by the County. Signs will be of a uniform design
and content (ie: no business logos) to reflect the current County branding. A fee of $600 per post location
would be required to cover sign production and installation, with a $600 renewal fee after 5 years. Non-
proht tourism operations (as dehned) will be exempt from fees for up to 1 sign per operated attraction,
though the total number is limited on a first-come, first-serve basis.
Directly affecting Bayham, current directional signage in place would be removed, and application made
to replace. This is tentatively planned for June/July if the policy is adopted. The intent to have this type
of work done in advance of the IPM. No logos, including Municipal logos would be permitted on these
signs. It has been clarified that this policy would not apply to municipal/village entrance signs.
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 231 of 297
ElgrnCounty
Addendum "A"
County of Elgin Draft Tourism Signage Policy
1.0 INTRODUCTION
1,1 PURPOSE OF ELGIN TOURISM SIGNAGE POTICY
To define the eligibility, use, design and authority for tourism oriented directional signage on Elgin
County road right-of-waYs.
T.2 OBJECTIVES
1) Elevate Elgin CounÇ's tourist destination image;
Z) Inform Elgin County's road users of tourism operations and attractions;
3) Provide roadway directions to Elgin county tourism operations;
4) Increase the frequency and quantity of tourism visits by;
i) Providing consistent tourism signage information to road users;
ii) Improving the management and delivery of tourism signage to customers;
iii) Protecting the safety of road users;
iv) Minimizing additional road maintenance costs;
v) Recovering program operating costs.
REGULATIONS
2,L GENERAL PROVISIONS
2.L.L, ApplicabilitY
The Regulations define the requirements allowing eligible businesses and attractions to
obtain tburism signage on CounÇ road right-of-ways in approved site locations. Tourism
signage shall be iocaled only where sufficient space for signs occurs along a route that will
lead motoring tourists to their destination in a reasonably direct manner.
County of Elgitt
450 Sunset Dr¡ve
St. Thomas, 0ntario
N5R 5V1 Canada
Phone: 519-631-1460
Far 519-633-7661
www.elgin-county.on.ca
Progresst ve,lir-Na ture
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 232 of 297
ElgrnCottnty
2.2 PROGRAMADMINISTRATION
County of Elgin Department of Economic Development and Depaftment of Engineering shalljointly
administer and implement the Elgin tourism signage program in the following areas:
Department of Economic Development
i) Approval or denial of tourism signage applications;
ii) Approval of signage symbol and content;
iii) Collection of fees and payment terms for tourism signage;
iv) Receipt and refund of payment for tourism signage;
Department of Eng¡neering
v) Approval of signage locations;
vi) Supply of tourism-oriented directional signage;
vii; Erection and removal of tourism signage along County road rights-of way;
viii) Replacement of signage; and
ix) Removal of signage not consistent with this policy.
2.3 ELIGIBITITY CRITERIA
The following requirements must be met to be eligible to obtain tourism signage on Elgin County
road rights-of-way:
i) Only those tourist-based businesses and facilities listed in Appendix "A" will be
permitted to erect tourism signage on County roads,
ii) The tourist-based operation ãnd/or facility must be accessible by a road open to the general
public.
iii) À seasonal tourist operation must be open during a specìfic season with set days and hours of
operation; no indeterminate tourist operation is eligible for tourism signage.
iv) T'he tourist-based operation must have a reception structure such as a controlled gate, staff
reception and orieniation point or permanent interpretation panels or displays and have
adequate off road Parking.v) The operation must comfly with all applicable federal, provincial and municipal laws and
regulations.
v¡) Thã tourism signage must not detract or intefere with other traffic control devices.
vii) The signage must not interfere with visibility at intersections or entrances'
County of Elgirt
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Far 519-633-7661
www.elgin-county.on.ca
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 233 of 297
ElgrnCounty
SIGNAGE CRITERIA
2,4.L Type of Signage
Elgin County tourism operators will have the opportunity to acquire (1) classification of
tourism directional signage:
Type 1)Size: 240 cm x 60 cm (8'x 2')
Location: Along county roads, 0.5m of the road shoulder and not
in front of an existing residential land use' The County
determines the exact location and will make a conscious
effort to prohibit signs in congested areas.
2,4.2 Design
Elgin County tourism directional signage will project a consistent design and image that will
be easily identifiable by County road users.
a) Elgin County tourism directional signage will contain the following design elements:
A white reflective header with a full colour engineering grade reflective logo
and tagline identifying Elgin county at the top of the sign (applies to first sign
only);
Thé þrinciple body of the sign will be a blue background with engineering
grade white reflective legend and border;
Íhe sign legend will be ã maximum of two lines using Highways font, with one
symbol as an option;
b) The content of the sign legend shall be limited to the identification of the business by
its operating name, the mileage to the business and a directional arrow.
c) All sign legends are subject to the approval of the Department of Economic
DeveloPment.
d) Standard General Seruice Symbols and white Recreational Cultural Interest Symbols as
displayed in the MUTCD (Manual of Universal Traffic Control Devices), as revised, may
be uséd to indicate a gen'eral class of business, When symbols are used, they must be
contained entirely witñin the border of the legend. If a symbol does not exist for the
class of business, no symbol will be included on the sign'
e) No business logos or tiademarks may be used in the tourism signage legend.
County of Eltin
450 Sunset Drive
St. Thomas, ontario
NSR 5V1 Canada
Phone: 519-631-1460
Fax 519-633-7661
www.el gi n-county.on.ca
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 234 of 297
ElgrnCounty
2.5 SIGN AND SITE SELECTION CRITERIA
a) The location of other offìcial traffic control devices shall take precedence over the
location of tourism directional signage.
b) The maximum distance allowed to the tourism business from the sign location is
15 km,
c) A maximum of 3 tourism signs shall be placed on one post location, with the Elgin
County logo, branding sign at the top of the first sign.
d) For the direction of traffic when approaching an intersection where more than one
tourism directional sign is located, the order of the tourism sign shall be:
. First, businesses signed for the left direction;. Second, businesses signed for the right direction;
e) Where the total number of tourism signs to both the left and right are less than the
maximum allowed for a double post location, the signs will be accommodated in one
location. When tourism signs are located in one location, the order of the signs shall
be:. Top, businesses signed for the left direction,. Bottom, businesses signed for the right direction.
Ð Position, height and lateral clearance of tourism signage shall be in accordance with
the Ontario Traffic Manual and County Signing Standards'
Appendix "8" provides illustrative diagrams as follows:
Diagram I. Illustrates typical tourism signage layout.
Diagram IL lllustrates location of tourism signage.
g) The Department of Engineering shall give notice of their intention, then will remove
permitted tourism signs in the event of the following:. The location of tourism signage is needed to be utilized for roadway purposes
or activities incl udi n g construction, reconstruction or mai ntena nce;
. The tourism operator is no longer in operation;
. The tourism operator declines renewal of the signage contract;
. The location of a tourism sign endangers the health, safety or welfare of the
Public.h) When a tourism sign is removed and cannot be re-erected at an approved substitute
location, the tourism operator shall be entitled to an appropriate pro-rata rebate of
that part of paid annual fees applicable to the remainder of the term.
i) All installation, removal and maintenance of tourism signage will be performed by the
Depaftment of Engineering or an approved contractor, At no time shall the tourism
operator enter upon County road right-of ways for such purpose or peform any such
activities within the roadway right-of-way.j) The granting of tourism directional signage does not convey any rights, title or interest
to the County road rights-of-ways.County of Elgin
450 Sunset Dr¡ve
St. Thomas, ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fan 519-633-7661
www.elgin+ounty.on.ca
ProÉÍressfie Þ¡Tature
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 235 of 297
ElgrnCounty
2.6 APPLICATION PROCESS
l. Every tourist operator must apply to the Elgin County Department of Economic
Development óffice for tourism directional signage to be located on County road right-
of-way. No approval of application or sign installation will occur unless all
requirements and criteria for eligibility have been satisfied.
Z, Apþlication packages can be obtãined from the Depaftment of Economic Development
or the Elgin CountY web si
3. The effective date of appli or facsimile shall be the date and
time of receipt by the Còu mic Development oftice rather than
the date of mailing or the stated date on the application. Applications will be
considered in order of date and time received.
4. The Department of Economic Development will act promptly in the denial or approval
of any tourism sign application. The Depaftment of Economic Development office
shall deny applications which do not comply with this policy.
5. The Departmänt of Engineering will review the proposed sign location. If the sign
location is not approvei they will contact the tourism operator with an alternate sign
location.
6. The applicant shall provide to the Department of Economic Development office a
complete application form.
7. The'Department of Economic Development office may reject any application which is
incomplete.8. The approved applicants shall have the right to request a change to their tourism sign
during the stated term of agreement, provided that the changes conform to the
regulãtions. Any approval of sign changes will result in the applicant incurring
adãitional expenses related to sign removal, sign production costs and remount.
9. The Department of Engineering office will not accept any signs to be located along
local municipal roads, only County roads,
10, If a tourism operator quaÍifies fortourism directional signage but is observed by
County staff that there are existing operational problems created by the business, the
applicánt will be responsible to coirect, at their expense, such problems as a condition
oit¡'. sign(s) approval, These observed operational problems shall be items such as,
but not limited to, the following:
1, Access improvement - throat width
2. Radius
3. Relocation of access
4. Reduction in the number of access points :
5. Provision of parking prohibitions on an adjacent roadway(s)
11. Upon approval of the tourism signage application, the sign will be installed within
4-8 weeks.
County of El$itt
450 Sunset Drive
St. Thomas, 0ntario
N5R 5V1 Canada
Phone: 519-631-1460
Fax 519-633-7661
www.elgin-county.on.ca
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 236 of 297
ElgrnCounty
2.7
2.8
EXEMPTION
Upon a satisfactory demonstration of submitting proof of being a non-profit tourism operation, as
listed in Appendix i'A" the operation shall be exempt from the signage and renewalfees for up to
a maximum of 1 tourism directional sign for each non-profit operated tourism attraction, In order
to qualify for this exemption the applicant must submit certification showing registration as a
non-profit entity, and/or provide satisfactory evidence with their application, which, in the
determination of the County of Elgin will grant the exemption.
A maximum of 20 tourism signs per year for the first 3 years, and 10 signs per year for the next
2 years will qualify for non-profit exemption over a 5 year term on a first come first serue basis.
After the 5 year term, 3 signs per year will qualify for non-profit exemption. Non-profit tourism
operations álso have the option at any time to enter into the tourism signage fee schedule at the
expense of the applicant.
CONTRACT AND FEE SCHEDULE
The Fee Schedule is attached as Appendix "C".
The Department of Economic Development will only accept payment for tourism directional signage
fees in the form of cheques, money orders or certified funds. Payment must accompany the
application. The Department of Economic Development shall not accept any payment in the form of
cash and shall not be responsible for the transmittal of cash payments'
All fees for tourism directional signage are to be based on the cost recovery of administering, supply
of new and replacement signs, erecting signs, and maintaining this sign program.
The duration of the tourism directionalsignage agreement between the applicant and the County of
Elgin will be 5 years from the time the sign is installed.
RENEWAL OF CONTRACT
The Elgin tourism directional signage term will begin from the installation date. Applications for
renewãl of Elgin tourism directional signage will be mailed by the Depaftment of Economic
Developmenioo duys prior to the expiry date of the permit/agreement. The tourism operator shall
renew their application, accompanied by full payment according to the fee schedule. If the renewal
application is'not received withìn 30 days of expiry of the permit/application, the tourism signage will
be removed.
If an application for renewal is denied, all applicable fees shall be refunded.
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
NSR 5V1 Canada
Phone: 519-631-1460
Fax 519-633-7661
www.el gi n-cou nty.on.ca
2.9
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 237 of 297
ElgrnCounty
2.LO EXPIRY OF CONTRACT
Pending the tourism operators renewal of the Elgin tourism signage application after the 5 year term,
the permit/agreement between the applicant and the County of Elgin will remain active for 10 years
from the daté of sign installation. After the 10 year term the tourism operator signage will be
removed.
Tourism operators may reapply for signage after the 10 year term, following the same conditions as
the initial application.
County of ElSitl
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax 519-633-7661
www.elgin-cou nty.o n.ca
ProÉÍressrg*¿ rry rÏa ture
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 238 of 297
ElgrnCounty
Appendix "A"
Tourism Operations Eligible for Directional Signage
. Antique Dealers. Banquet Halls. Boat Launches. Boat Rentals and Charters (canoes, kayaks, sailboats, rowboats, motorboats)
' Campgrounds
' Casinos
' Conference Centres. Craft Centres. Cultural Centres. Destination accommodations, resofts, and inns
' EquestrianFacilities. Farm-based Tourist Attractions. Farmers Market's (over 10,000 sq. ft. in area). Fishing
' Golf Courses (Open to the Public). Hotels & Bed & Breakfasts. Interpretive Centres. Live Theatres. Major Tourist Attractions. Major Spoft Facilities. Marinas
' Motor Speedways. Raceways
' Restaurants or Foodservice Establishments. Shopping Store Locations. Skiing. Sports Fields. Swimming Pools. Transit Terminals. Wineries. Zoos
County of Elgi¡r
450 Sunset Drive
St. Thomas, 0ntario
NSR 5V1 Canada
Phone: 519-631-1460
Fax 519-633-7661
wwwel gi n-cou nty.on.ca
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 239 of 297
ElgrnCounty
Appendix "4" - continued
Non-Profit Tourism Operations Eligible for Directional Signage
Non-commercial (non-profit / community owned) operated tourism attractions that provide visitors
with an experience in Heritage or Historical, Recreational, Entertainment, Natural, Cultural, Education
activities.
A categorized listing of qualifying non-profit operation types are included below.
' Archives
' Arena and CommuniÇ Centres. Churches. Conservation Areas. Hiking Trails
' Historic Sites; Historic / Heritage Buildings. Federal Parks. Libraries. Murals. Museums. Parks. Public Arts Organizations/Galleries
' Points of Interest; Plaques
' Provincial Parks
' Public Beaches. Picnic Areas. ScenicLookouts/NaturalAttractions. Tourism Information Centres. Tourism Related Associations. Municipal Airports
Note: Signage listed above is exempt from renewal fees
County of Elgin
450 Sunset Dr¡ve
St. Thomas, ontario
N5R 5V1 Canada
Phone: 519-631-1460
Fax 519-633-7661
www.el gin-county.on.ca
Pro$ressfue t'yllafure
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 240 of 297
ElgrnCounty
Type 1)
Initial Fee:
Renewal Feer
Appendix "C"
Contract and Fee Schedule for Directional Signage
Size:240 cm x 60 cm (8'x 2')
$600.00 for 5 years + applicable taxes
$600,00 for additional 5 years + applicable taxes
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
NSR 5V1 Canada
Phone: 519-631-1460
Fax 519-633-7661
www.elgi n-county.on,ca
Staff Memorandum regarding Proposed County Tourism Signage
Policy. File: T07
Page 241 of 297
Appendix rrBrr
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I
TIIE CORPORÄTION OF TIIE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2010-025
A BY-LA\il TO AUTIIORIZE THE COI{VEYANCE OF REAL
PROPERTY IN THE MT]NICIPALITY OF BAYHAM DESCRIBED
AS PART OF LOTS 12 AND 13, CONCESSTON I,
DESIGNATED AS PARTS 1AND 2 ON PLAN 11R.8611
\ilIIEREAS Section 8 of the Municþal Act,2007, S.O. 2001, c.25, as amended, provides that a
municipality has the capaøty, rights, powers, and privileges of a natural person for the purpose of
exercising its authority under this or any other Act;
AND WHEREAS the Municipality of Bayham and the Town of Tillsonburg are the owners of
lands described as part of lots 12 and 13, Concession 1, designated as Parts I and2 on Registered
Plan 11R-8611;
AND WIIEREAS the Council of the Municþality of Bayham is desirous of conveþg such lands
to the County of Elgin for the purpose of facilitating bank stabilizationrepairs;
NOW TI{F'REFORE THE COT]NCIL OF THE CORPORATION OF THE
MTJNICPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. TIIAT the Council of the Municipalþ of Bayham hereby authorizes and directs the
Mayor and Clerk to execute documents as necessary to effect the conveyance of lands
described as Part of Lots 12 and 13, Concession 1, designated as Partsl and 2 on Plan 11R-
8611 to the County of Elgin.
2. AND THAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, SECOI\D AND THIRD TIME AND FINALLY PASSED THIS 1ST
DAY OF APRIL 2010.
MAYOR CLERI(
Draft By-Law 2010-025 being a by-law to authorize the
conveyance of real property (Part of Lots 12 and 13, Concession
Page 243 of 297
Page 244 of 297
"l
THE CORPORÄ.TION OF THE MTINICIPALITY OF BAYTIAM
BY-LAW NO. 2010-027
A BY-LAW TO AUTHORIZE THE RENEWAL
OF AII AGREEMENT BET\ryEEN THE
MT]NICIPALITY OF BAYHAM
AIID
C. VALERIE DONNELL
FOR THE PROVISION OF A CONCESSION T'OOD BOOTH
AT THE EAST BEACH IN PORT BURWELL
IN THE MT]NICIPALITY OF BAYTIAM
\ryIIEREAS the Council of the Corporation of the Municipality of Bayham did pass Bylaw
2009-082 on June 4,2009 authorizing the Mayor and Clerk to execute an agreement with C.
Valerie Donnell for the provision of a Concession Food Booth at the East Beach in Port Burwell;
AND \ilIIEREAS the Council of the Corporation of the Municipalþ of Bayham and the
contractor are desirous of renewing this contract for a further one year period;
NOW THEREX'ORE THE COT]NCIL OF THE CORPORATION OF'THE
MUMCIPALITY OF'BAYIIAM ENACTS AS F'OLLOWS:
1. TIIAT the Agreement for the provision of a Concession Food Booth at the East Beach in
Port Burwell between the Municipality of Bayham and C. Valerie Donnell be renewed
for a further one year term;
2. THAT all terms and conditions of the original agreement remain in fulIforce and eflect;
3. THAT this byJaw shall come into full force and effect upon final passing.
READ Ä FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ßIDAY
oF APRrL,2010.
MAYOR CLERK
Draft By-Law 2010-027 being a by-law to authorize the renewal
of an agreement for the provision of a concession food booth.
Page 245 of 297
Page 246 of 297
\n nç-
THE CORPORATION OF' THE MT]NICIPALITY OF' BAYHAM
BY-LA\il NO.2010- 032
BEING A BY-LAW TO ESTABLISH FEES AND CHARGES FOR \ilATER
AI\ID MISCELLAI\EOUS RATES FOR RICHMOND WATER SERVICES
PROVIDED BY THE MTJNICIPALITY OF BAYHAM
WHEREAS the Municipality of Bayham is the operator of a water system which services those
lands within the a¡eas of the Municipality of Bayham as listed in Schedule "4" to this ByJaw;
AI\D WHEREAS pursuant to the authority granted by Part )ilI of the Municipal Acf, S.O. 2001,
c 25, as amended, the Council of the Municipality of Bayham may p¿tss by-laws for the setting of
fees and charges for services;
A¡ID \ilHEREAS the Council deems it appropriate and beneficial to set such water service
rates, and amend those rates from time to time;
NOW THEREFORE THE COT]NCIL OF THE MT]NICIPALITY OF BAYIIAM
ENACTS AS FOLLO\ilS:
1. THAT the rates imposed by this By-law apply to the service areas as defined in
Schedule "A" to this Bylaw.
2. THAT Water service rates are hereby imposed as defined in Schedule 6'8" to this By-
law, commencing with operations March 1,2010.
3. THAT the rates and charges imposed in Schedule "B" to this By-law shall be billed on
a bi-monthly basis.
4. THAT the water service rates and charges imposed by this By-law are a lien and
charge upon the land upon which the said rates and charges are imposed, and if the
said rates and charges or any part thereof remain unpaid after the due date, the
Treasurer may enter upon the collector's roll the amount due, the person by whom it is
due, and the land upon which a lien is claimed and the collector shall proceed to
collect it in the same way, as nearly as may be possible, as municipal taxes are
collectible.
5. TIIAT any and all other byJaws and resolutions that are inconsistent with the
provisions of this ByJaw are hereby repealed.
6. THAT this By-law shall come into force and take effect upon final passage.
Read A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS lST
DAY OF APRrL,2010.
MAYOR CLERK
Draft By-Law 2010-032 being a by-law to establish fees and
charges and miscellaneous rates for Richmond Water Service.
Page 247 of 297
Bayhatn By-law #2010 -032
SCHEDULE ó6A'' TO BY.LAW NUMBER 2OIO.O32
Water Service Areas
Richmond Water supply area, which comprises all those units/properties serviced by
Richmond Community Water fnc., as follows:
Richmond Community Water Inc. Subscribers
l.
34-0 l -000-007- l 0500-0000
34-0 l -000-007-08 I 00-0000
3 4-0 1 -000- 007 -09200-0000
34-0 l -000-007- I 2000-0000
34-0 l -000-007- I 1 504-0000
34-0 r -000-007- I I 506-0000
34-0 1 -000- 007 -02905-0000
34-0 1 -000- 007 -02920-0000
34-0 l -000- 007 -12300-0000
34-0 l -000-007 -n 800-0000
3 4-0 1 -000- 007 -0291 5-0000
34-01-000-007-1 l r00-0000
34-0 I -000- 007 -12502-0000
34-0 1 -000-007-083 00-0000
34-0 l -000-007- l l 702-0000
34-0 l -000-007- I 0200-0000
34-0 1 -000- 007 -029 t0-0000
3 4-0 1 -000-007- I t7 92-0000
34-0 I -000-007-08500-0000
34-0 I -000-007- I I 300-0000
34-0 r -000-007- r 03 00-0000
34-0 I -000-007-l I 320-0000
34-0 1 -000-007- 1 1 900-0000
34-0 I -000-007- 1 0700-0000
34-0 I -000-007-09600-0000
34-0 l -000-007-08400-0000
34-0 1 -000-007-09 I 00-0000
34-0 I -000-007-t I 700-0000
3 4-0 1 -000- 007 -097 t0-0000
3 4-0 1 -000- 007 -12200-0000
34-0 1 -000- 007 -t2100-0000
34-0 I -000-007 -11 00 1 -0000
34-01-000-007 -r l 000-0000
34-01 -000-007-1 0 l 00-0000
3 4-0 I -000- 007 -12500-0000
3 4-0 1 -000- 007 -02925-0000
3 4-0 1 -000- 007 -12400-0000
34-0 I -000-007-0960 1 -0000
34-01 -000-007 -71 71 5-0000
34-0 1 -000- 007 -t I 400-0000
53922 Chu¡ch Street
53782 Heritage Line
9368 Richmond Road
53783 Heritage Line
53891 John Street
53875 John Street
9235 Richmond Road
9265 Richmond Road
53763 Heritage Line
9321 Richmond Road
9253 Richmond Road
9320 Richmond Road
53695 Heriøge Line
53832 Heritage Line
9220 Richmond Road
53853 Heritage Line
9247 Rjchrtond Road
9293 Richmond Road
9349 Richmond Road
9280 Richmond Road
53845 Heritage Line
53854 John Street
53793 Heritage Line
53927 Church Street
9442 Richmond Road
53836 Heritage Line
9361 Richmond Road
9240 Richmond Road
9443 Richmond Road
53765 Heritage Line
53777 Heritage Line
53871Church Street
53864 John Street
53867 Heritage Line
53717 Heritage Line
9275 Richmond Road
53737 Heritage Line
9432 Richmond Road
9194 Richmond Road
9252 Richmond Road
2
Draft By-Law 2010-032 being a by-law to establish fees and
charges and miscellaneous rates for Richmond Water Service.
Page 248 of 297
Bayham ByJaw #2010-032
34-0 I -000-007-08700-0000
34-0 l -000-007-l I 701 -0000
34-0 l -000-007-08200-0000
34-0 l -000-007-09900-0000
34-01 -000-007-1 I 600-0000
34-0 1 -000-007- I 1 705-0000
34-0 I -000-007-09700-0000
34-0 I -000-007- I 0000-0000
34-0 I -000-007- I I 200-0000
34-0 I -000-007- I I 790-0000
34-01 -000-007- 1 0900-0000
9348 Richmond Road
9204 Richmond Road
9339 James Street
53896 Church Street
9244 Richmond Road
9200 Richmond Road
N/A Richmond Road
53869 Heritage Line
53850 Church Street
9285 Richmond Road
53895 Chwch Street
Draft By-Law 2010-032 being a by-law to establish fees and
charges and miscellaneous rates for Richmond Water Service.
Page 249 of 297
Bayham Bylaw #2010-032
SCHEDULE *B'TO BY.LAW NUMBER 2OIO.O32
Water Service Rates
(Effective Ma¡ch l, 2010)
1. All Users
1.01 The following water service rates a¡e imposed upon owners of each lot that is
connected to the water system:
Water Service Rate per 1 month Billing Period
Fixed rate $145/unit
1.02 The following water service rates are imposed upon o\ryners of each lot that is fronting
but not connected to the water system:
'Water Service Rate per Lot in each I month Billing Period
Fixed rate Nil
4
Draft By-Law 2010-032 being a by-law to establish fees and
charges and miscellaneous rates for Richmond Water Service.
Page 250 of 297
Leerr-
THE CORPORATION OF'THE
MT]NICIPALITY OT' BAYHAM
BY-LAW 2010-036
A BY-LAW TO AMEND By-LA\il NO. 2002-98, BEING A BY-LAW
TO ADOPT A NON-TJNION PERSONNEL POLICY
WHEREAS the Council of the Municipality of Bayham passed By-Law No. 2002-98 to
adopt a personnel policy for non-union employees December 19ft, 2002;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to amend by-law 2002-98, as amended.
NOW THEREF'ORE THE CORPORATION OF THE MT]I\'ICPALITY OT'
BAYIIAM HEREBY ENACTS AS FOLLOWS:
1. TIIAT Schedule "A-1" of the said Non-Union Personnel Policy be and the same
is hereby repealed, and replaced with Schedule *A-l 2010" and Schedule "A-1
20ll' affixed hereto and forming part of this by-law, effective January 1,2010
and January l,20ll respectively.
2. AND THAT this by-law shall come into fulIforce and effect upon final passing.
READ A FIRST, SECOI\D AI\D THIRD TIME AND FINALLY PASSED THIS lST
DÄY OF APRIL,a0L0.
MAYOR CLERK
Draft By-Law 2010-036 being a by-law to amend By-Law 2002-
98 to adopt a Non-Union Personnel Policy.
Page 251 of 297
Schedule rrA-1 2010rr
*"d._
e I 60l-650 s 4r.s5
Grade
I -_---- j - -
I ssr - ooo $ 37.0e
501 -550 $ 33.12
l
| ..---i- =.-'i--------.--
i CBO/Drainase Superintendent| - --'r------------'- 451 _ 500 $ 29.57lClerk
Planning Administrator/Deputy Clerk
Public Works Operations Supervisor
of Bayham
Grid 2010 - Effective Januarv 1.2010
26.40
s 22.76
M
Administrative & Accounting Clerk
Customer Service Clerk/Administrative
Assistant
Customer Service Clerk/Accounts Payable
301 - 3s0
251 - 300
Customer Service Clerk/Receptionist : 201 - 250
19.62
18.16
16.82 17.49 ls.lels ls.e2l 19.67(Currently p/t contract)
Comm. Centre Manager 20t - 250l__
Rates are Hourly
All positions 1820 hours per year excepting CBO, WætewaterAVater Superintendent, Public \ilorks Manager, and Public Works Operations Supervisor (2080 hours) and
lÞÇryes+'-o¡_(!-o1q)
-
lomm. Centre Manager rate annual since hours worked varies
I
I
i-
;';; f;
s 43.2lis 44.94 s 46.74 1$ 48.59
'I
s 4r.72 43.38
$ 27.46iS 28.s6
$ 23.67 l$ 24.61
s 37.2s 38.73
$ 33.26 34.58
I
I
1
$ 18.89;$ 19.64
22.95
21.24
22.07 i
20.43 i
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Schedulc "A-1 2011il
Mun
Salary Grid 2011 - Effective l,20ll
Point Range . Base Rate
601-650 S 43.65
551 - 600
of
Job Title
Collector
3E.97
34.79
Wastewater/Water Superintendent
Fire ChieflBLE/CEMC
Manager of Public Works l--
I 451 500
inage Superintendent
3 1.06
Planning Administrator/Deputy Clerk 401 -4s0 s 27.74
550501
19.88 20.67
11,407.77
Public Works Operations Supervisor
Servi ce Clerk/Administrative
Ii 351 - 400 $23.90
20.62
Administrative & Accounting Clerk
$
Service Clerk/Accounts Payable
251 - 300
comm. Centre Manager I tot - tto I
350301
19.08
I
I
Notes:
Customer Service Clerk/Receptionist i
(currently p/t contract) i 201 - 250 S 17 '67
-_-L -
18.3 l9.l I
Rates are Hourly
All positions 1820 hours per year excepting CBO, Wastewater/lyater Superintendent, Public Works Manager, and Public Works Operations Supervisor (2080 hours) and
CSC/Reception (1040)
Ç_o-.._Çe¡!ry_\,lu¡qgqta-!qq4gellncehoursworkedvaries
Stepl i Step2
$ 45.39t$ 47.21
$ 40.53i$ 42.1s
$ 49.10 s 51.0s
$ 43.83 , 45.58
$ 39.13 i 40.69
s 34.94 | 36.33
$ 26.S9 27.96
$ 23.19 i, 24.1r
. - --. l.
g 21.46 , 22.37
23
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Draft By-Law 2010-036 being a by-law to amend By-Law 2002-
98 to adopt a Non-Union Personnel Policy.
Page 254 of 297
\e-nç¡
THE CORPORATION OF THE MTJNICIPALITY OF BAYIIAM
BY-LA\ry 20rc-ß7
A By-Law to amend Bylaw 2010-008
Being a By-law to Appoint Municipal Oflicers and Employees
WHEREAS pursuant to the Municipal Act,200l, S.O. 2001 c.25, as ame,nded, municipalities
may appoint officers and employees as maybe necessary for the purposes of the Corporation;
AND WHEREAS Subsection 6 (l) of the Fire Protection and Prevention Act, 1997, S.O.
7997, C. 4 provides that if a fire dçartment is established for the whole or a part of a
municþality or for more than one municipalit¡ the council of the municipality or the
councils of the municipalities, as the case may be, shall appoint a fire chief for the fire
deparhnent;
AND \üHEREAS Onta¡io Regulation 380/M, a Regulation passed under authority of the
Emergency Management Act, R.S.O. 1999, C. E.9, provides in pa¡t that every Municþality
shall designate an employee of the municipalþ or a memb€r of the council as its emergency
manage,ment pro gram co ordinator;
AND WHEREAS, the Council of the Municipality of Bayham deems it necessary and
expedient to amend ByJaw No. 2010-008 to appoint municipal officers and employees for
the purposes of the Municþality to reflect various staffchanges made.
NOW TIIEREFORE THE CORPORATION OF THE MTJNICIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
1. THÄT Section 1.ll of By-law No. 2010-008, be and the same is hereby amended by
deleting "Vacant" for the OfficeÆosition of "Fire ChieftsyJaw Enforcement
OfficerÆropefy Standards Officer, Provincial Offences Officer and CommunityEmergency
Management Coordinator" and inserting therefore "Gordon Roesch".
2. TIIAT Section 1.1 of By-law No. 2010-008, be and the same is hereby amended by
inserting "Alternate Community Emergency Management Co-ordinator".
3. TIIAT Section 1.3 of By-law No. 2010-008, be and the same is hereby amended by
deleting "Vacanf' for the OfficeÆosition of "TreasurerÆax Collector" and inserting
therefore "Denis Duguay''.
4. TIIA.T this By-law come into full force and affect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ST
DAY OF APRIL 2OIO.
MAYOR CLERK
Draft By-Law 2010-037 being a by-law to amend By-Law 2010-
008 to appoint Municipal Officers and Employees.
Page 255 of 297
Page 256 of 297
02/,27/20L0 SAT 15¡ 11 FAX 5194740451 irr Bayham
/t)
Eog ' EA¿',.t5
ô FAX
To: CAO/Clerk's Office
E lgin Area From: Erin Kirk, euarity Assurance &
Priñy Water Supply System Compliance Manager
Phone: (519) 661.2500 ext. 4838
Fax: (519) 474.0451
Date: February 27,2010 Page 1 of8
Re: 2009 Annual Report
Please find the attached 2009 Annual Report for the Elgin Area Primary Water Supply System.
As required under Section 11 of O.Reg . 170103, the Elgin Area Primary Water Supply System is
obligated to provide a copy of this repoft to all systems that are connected to and receive
drinking water from this system.
This report has also been posted on the Regional Water Supply website
(wwu{,watersupply.london.ca)for public viewing. Copies will be made available upon request at
the Regional Water Supply Office in Kilworth.
lf you have any questions please feel free to contact our office,
t "-"'^ '/^^>e
Erin Kirk
Quality Assurance & Complíance Manager
Elgin Area Primary Water Supply System
This message is intended only for the use of the lndividual or entity to which it is addressed
and may contain information that ls prlvlleged, confidential and exempt from disclosure
under applicable law. lf the reader of thls message is not the intended reclpient, or the
employee or agent responsible for delivering the message to the intended recípient, you are
hereby notified that any dissemination, distribution or copying of thís communication is
str¡ctly prohíbited. lf you have receíved this communication in error, please notify us
ímmediately by telephone and return the original to us by postal service at the address
noted below. Thank you.
Øloor/ooa
29 Kilworth Park Drive I RR#5 | Komoka ON NOL 1R0 I (519) 661.2500 ext.2714 | www.watersupply.london.ca
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 257 of 297
02/,27/20t0 SAT 15r11 FAX 51947¿0451 ++r !¿yþ¿¡Øooz/ ooa
,fr-
Lt- OntafiO orinxins-water systems Regutation o. Res. ltotog
Drinking-Water System Number:
Drinking-Watcr Systern Name:
Drinking-Water Systenr Owner:
Dt'inking-Watcr System Category:
Period being reported:
List all Drinking-Water Systcms (if any), which receive all of their drinking water from
your system:
Drinking Water Systems Regulations
(PIBS 4435e01) February 2009
2 I 000087 I
Elgin Area Primary Water Supply System
Elgin Area Primary Water Supply Systern Joint Board of
Manasement c/o the Citv of London
Larse Mun icipal Residential
January 1,2009 throush Decernber 31,2009
Cotnplete íf vour Catesorv Ís Larsç Manícìpal
RcsÍdential or Small Munícìoal Resiüential
Does your Drinking-Watcr System serve
more than 10,000 people? Yes [X] No f ì
Is your anuual report available to the public
at no charge on a web sitc on the Internet?
Ycs [Xl No I I
Location where Summary Report rcquircd
undcr O. Reg. 170103 Schedule 22 will be
available for inspection.
Lake lluron and Elgin Area Water Supply Systems
c/o Regional Water Supply Division
29 Kilworth Park Dr., RR 5, Konroka, ON
h-!1p:11rry-rv-y.uslers u pply,lar detrse
Elgin Arca Watcr Treâtntent Plant
43665 Dexter Line, Union, ON
Comølete for all other Catesorìes,
Number of Designated Facilities served:
Did you provide a copy of your a¡rnual
report to all DcsÍguated Facilities you
serve?
Yes[]Noll
Number of Intcrcsted Autlrorities you
reportto,lN¡a--_-l
Did you provide a copy ofyour annual
report to all Interested Authorities you
report to for each Designatcd Facilify?
Yes[] Noll
that receive their drinkins water dircctly from tl¡e EA WSS:
DrÍnking Water System Namc Drinking Water System
Number
Citv of London Distlibution Svstem 2600049t7
St. Thomas Secondarv Water Sunplv Svstern 260078897
Avlmcl SecondaLv Wafer Suoolv Svstem 260004722
Port Burwell Secondarv Water Suoolv Svstem 260004735
Municinal itv of Central Elsin 260004761
St. Thomas Distribution Svstenr 260002187
Page 1 of7
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 258 of 297
02/27/20L0 SAT 15:11 FAX 5194740451 rri Bayham Øoo¡/oos
ÞOntafiO Drinking-water systems Resutation o. Res. 170/03
Did you provide a copy of your ânnual rcport to all Drinking-Water System owners that
are connected to you and to whom you provide all of its drinking water?
Yes [Xl No I I
Indicate how you notified system users that your annuâl report is availablc, and is free of
charge.
[XJ Public access/notice via the web
[Xl Public acccss/notice via Government Office
[ ] Public access/notice via a newspaper
[X] PublÍc access/notice via Public Requcs
[ ] Public access/notice via a Public Library
[Xl Public acccss/notice via other method - Ncws Release
Dcscribc your Drinking-Water System
The Elgin Area Water Treatment Plant (WTP) employs pre-chlorination, screening,
activated carbon addition (seasonally on an as-required basis), coagulation,
sedimentation, dual-media filtration, UV disinfection (as required), post-chlorination,
fluoridation to treat raw water obtained frorn Lake Erie, The WTP has a rated capacity of 9l
MUday (MLD). Water is purnped from the plant through a 750 mm diameter water tnain
various communities en route to a terminal reservoir located northeast of St. Thomas i
Central Elgin. The drinking watcr system is monitored at various locations throughout the
via a Supervisory Control and Data Acquisition (SCADA) system.
List all water treatmcnt chemicals used over this reporting period
1 2% Sodium Hypochlorite
Acidified Alunr
Cationic Polymer
Powder Activated CaLbon
Chlorine Gas
IJyclrofl uosil icic Acid
Were any significant expcnses incurrcd to?
[Xl Install required equipmerrt
JXI Repair requiled equipment
[X] Replace requiled equipment
Drinking Watcr Systcms Regulations
(PIBS 4435e01) February 2009
that receive theÍr watcr indi from the EAPWSS:
Drinking Water Systcm Name Drinking Water System
Numl¡er
Aylmer Distribution Svstem 260002t36
Malah ide Distli bution Svstem 260004774
Dutton/Dunwich Distribution System 220002967
Municinalitv of Bavham 260004748
Southwold Dist¡ibution System 210001362
Ontalio Police Colleee Distribution System 260002t61
St. Thomas Psvchiatric Hosoital Distribution Supply 260005255
Pagc2 of7
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 259 of 297
02/27/20L0 SAr 15:12 FAx 5194740451 ++r !¿yþ¿¡øXoo4/oo8
ÐÞOntafiO Drinking-water systems Regutation o. Res. 170/03
Drinking Water Systems Rcgulations
(PIBS 4435e01) February 2009
Provide details on the notices submitted in accordancc rvith subsection l8(l) of the Safe
Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to
Please provide a brief description and a breakdown of monetary expenscs incurred
- Some asbestos removal
- Rebuild of pressure release valves on surge tanks
- New ballasts installed on UV unit No. 4
- Surface wash pump relocated
- Replaced batteries on main contlol room UPS
- Repairs to hydro and lighting arrester
- Rcpaired lifting devices
- SCADA upgrades
- Installed new fluoride pump
- InstaUed new boilers
' Replaced extenders on backup and master computers
- Rebuild of high lift purnp No. 2
- Repairs to security camerâ
- Repaíred surge tank compressors
- Replaced sample pump for Station 2b
- Oil and tlansformers rernoved frorn site
- Rebuild Altitude Valve at Fruit Ridge Surge
- Replace control switches
- Installed new bug screening
- Replaced PAC valves
Spills Action Centre
Iucident
Dete Parameter llesult Unit of
Measure Corrcctíve Action Corrective
Action Date
July 15,
2009 Turbídity N/A NTU
Loss ofrecording of
turbidity fronr o¡re filter.
Filter taken ofï-line, filter
turbidimeter bulb replaced.
July 15,2009
August 12,
2009 Fluoride
Ft'> 1.5
mg/L (for
less than 2
miuutes)
nrg/L
Fluoride pumps switched-
offuntil acceptable levels of
fluoride resumed.
August I 2, 2009
October 15,
2009
Alum
Addition
Failure to
meet
prinary
dísinfection
criterion
Alum
Rcpaired chernical feed line
and irnmediately r estored
chemical addition by
changing duty pumps.
Lowered plant flow and
thcn stopped flow
altogether. Filtered watcr
sent to waste and filters
backwashed.
Octobq 15,2009
Novenrber
r 8, 2009
Total
Colifornrs 4 CFU/
l00mL
Resanrple, i¡lcrease chlorine
dosaqc
Novenrber 2 I ,
2009
Page3 of1
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 260 of 297
02/.27/20L0 SAr 15!12 FAx 5194740451 +++ l¿yþ¿¡Øoos/oos
[Þontario Drinkins-water systems Resulation o. Res. 1ootos
Opcrational testi¡¡g done under Schcdr¡le 7, 8 or 9 of Regulation 170/03 during the
period covcred by tlris Annual Report.
Treated ìrVater (Plant Elïluent
Parameter'Nurnber of Continuous
Monitoring Samples
Range of Results
(rnin #)-(rnax #)
'l\rrbiditv NTU)438000 0.03 - 2.00
Free Chlorine hns,/L)438000 0.4s -2.00
Fluolide (nre/L)438000 0.19 - I.51
NOTE: There u,ere afew instutces in 2009 wlten the treated walcr fiu'bídity
exceeded 1.00 NTU. Each of these events coincided with a purttp starl'ryl
Tt'ealed water did not exceed ntore than ntitutes.
Filter #2 Efflueut
Filter #3 Effluent
Drinking Water Systcms Regulations
(PIBS 4435e0 l) February 2009
MicrobiologÍcal testing done under the Schedule 10, 1l or 12 of Regulation 170103,
durins this
Nun¡bcr
of
Samples
Rangc of E.Coli
Results
(counts/I00 mL)
(nriu #)-(max #)
Range of Total
Coliform
Rcsults
(counts/100 nL)
(nrin #)-(max #)
Nunrbcr
of
Heterotrophic
Plate Count
(HPC)
S¡mnles
Range of IIPC
Results
(countVl mL)
(min tr)-(max #)
Raw 105 (0)-fl 90)r0) - fl 3400)105 t<t0) - t>2000)
Trcatcd 261 0-0 0-4 261 t<t0) - fl 890)
Distribution r57 0-0 0-0 157 t<t0) * t290)
Filter #l Effluent
Parameter Number of Co¡ttinuous
Monitoring Sarnples
Rangc of Results
(nin #)-(rnax #)
l'urbiditv lN'fU)438000 0.02 - 2.00
Pammetel'Numbe¡'of Continuous
Monitoring Samples
Range of Resulls
(min #)-(max #)
Turbiditv INTU)438000 0.02 - 2.00
Parameter'Number of Continuous
Monitoring Sarnples
Range of Results
(min #)-(max #)
Turbiditv (NTU)438000 0.02 - 2.00
Page4 of 7
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 261 of 297
02/27/20L0 SAT 15!12 FÀx 5194740451 +i+ Bayham
Drinking Water Systems Rcgulations
(PIBS 4435e01 ) February 2009
øoo5/oo8
[ÞOntaf iO Drinking-water systems Resulation o, Res. lootos
Filter #4 Efflucnt
NOTE: Filter eflhtent htrbidity spikes did not exceed lìfteen minules on øny of
the lìlters.
Number of Continuous
Monitoring Sarnples
Range of Results
(min #)-(ntax ll)
]'urbiditv INTU)438000 0.02 - 2.00
Summarv of meters tested during this rcportin
Parameter Sarnplc Datc Result Value UnÍt of Measure Exceedalrce
Antimony J¿llltrary O, ZUUy
Ausrrt I 8.2009 Not l)e(cctcd telL NO
Arscnic Jarruary 6.2009
Ausrìst 1 8.2009 Nor Detecred rdL NO
Barium Jarxrary 6,2009
August 1 8,2009
¿U
22 ¡tgll-NO
Boron January 6. 2009
August I 8, 2009
20
20 ttglL NO
Cadmium January 6, 2009
Âuoust I 8- 2009
Not Dc(ected rg/L NO
Chromium January 6, 2009
Âurust I 8. 2009
Not Dctcclcd trg/1,NO
Lcad iarìuary ó, 2009
Junc l. 2009
Not Detcctcd
Not Dctected ttg/L NO
Mcrcury Janüary o, luuv
^upust
I 8. 2009 Not Detectcd nryt-NO
Selcnium January ó, 2009
Âurust I 8. 2009
Nor De(ected mglL NO
Sodi¡¡nr January 6,2009
August I 8,2009
9
t0 rng/1,NO
Urauiunr January ó, 2009
Äupust l 8- 2009
Not Detccted
0.t ttL NO
Nitrite
Jarrrrary 6, 2009
April 14,2009
Âugusl 1 8, 2009
ô¡tnlur R ?fìflO
Not Dctcctcd
Not Dctcctcd
Not Dctected
Not Detected
mg/L NO
NÍtratc
Jânuâry 6,2009
i\nril 14, 2009
Arrgust I 8, 2009
Octobcr I 2009
0.2
03
0.1
0.2
rlg .NO
Su of ic durins this
Parnmeter Sanple Date Result Valuc UnÍt of
Measure Exceedauce
Älachlor Jilnc 2, 2009
^uaust
18.200t Nol Detccled ttcl -NO
Aldicarb Juuc 2, 2009
ArrÊ.ust 18. 2009
Not l)clcctcd rgL NO
Aldrin + Dieldriu January 6,2000
^usust
I 8. 2009 Not Detectcd túL NO
Atraz.iue + N-dealkylated
metobolitcs
June 2, 2000
Âugust 18,2009
Nor Detectcd túL NO
Az-inphos-methyl January 6,2009
Ausust I 8. 2009
Not l)etcctcd ¡tgL NO
Bendiocarb Jr¡ne 2,2009
Aucust I 8. 2009
Not Dctcc(cd ttü1.NO
Page 5 of7
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 262 of 297
02/,27/20L0 SAr 15t12 FAx 51947¿0451 +++ l¿yþ¿¡øXooz/oo8
[ÞOntafiO Drinkins-water Systems Resulation o. Reg. 17oto3
Drinking Water Systems Regulations
(PtBS 4435e01) February 2009
Benzene Januaryó,2009
^uerst
I I 2009
Nor l)ctected ltdl-NO
Dcnzo(a)pyrene Jüìc 2,2009
Âuoust I 8. 2009
Not Dcrccted vút-NO
Bronroxyníl Junc 2,2009
Âupust I 8- 2009
Not Dctectcd ¡g/L NO
Carbaryl Junc 2, 2009
,¡\noust | 8. 2009
Not l)r)tcctcd rüL NO
Cnrbofurau Junc 2, 2009
Âuoust I 8. 2009
Not l)etected Fe/L NO
Carbon Tetr¡chloride Jan(lary 6, 2009
Âusust I 8.2009
Nor Detectcd r,dL NO
Chlordane (Total)January 6. 2009
^ueust
I 8. 2009
N01 Dctcctcd t'rg1'NO
Clrlorpyrifos Junc 2, 2009
r\ueust 18. 2009
Not Dctc'cted ¡ eÃ.NO
Cynnazine Junc 2, 2009
¡\ueust I 8. 2009
Not Dctec(cd l'.ü1-n-O
Diazirton Junc 2, 2009
Àrprrst l8 2009 Not Dctcctcd púI-NO
Dicanrba Junc 2, 2009
i\upust | 8.2009 Not Dctectcd lrC/L NO
1,2-Dichlorobenzeue January ó,2009
Áupust I 8. 2009 Not Dctected túL NO
1,4-Dichlorobcnzc¡rc January ó,2009
Âusrst I 8. 2009
Not Dctec(ed tgL NO
Diclrlorodiphenyltrichlorocthanc
IDDTì + metnbolites
January 6,2009
Àugusl I 8,2009
Not Dctectcd trøL NO
1,2-Dichlorocthanc Jârìuary ó,2009
¡\upust I 8. 2009
Not Detectcd t etl NO
I,l-Dichloroethylele
(viuvlidcnc chloride)
January 6,2009
r\ugust I 8, 2009
Not Dctcctcd ttúL NO
Dichloromcthane Jarruary ó,2009
Aueust I 8. 2009
Not Dctccted rúL NO
2-4 Dichlorophenol Junc 2, 2009
Aupnst l8- 2009
Nol Dctected I cA.NO
2,4-Dicllorophcnoxy acctic acid
o_4-n\
June 2,2009
^(¡Bust
18,2009
Not Dctccrcd Itüf.NO
Diclofop-methyl Junc 2, 2009
Âuousr I 8. 2009
Not Dctccrcd tüL NO
Dimethoate Junc 2, 2009
Ausust 18.2009
Not Dctccted rat-NO
Dinoseb J(rtre 2. 2009
Aueust I 8. 2009
No( Dctected jtÙl'NO
Diquat January ó,2009
l\uÊust 1 8.2009
Nof Detected rrdl-NO
Diuron Jfiruary 6,2009
r\uqrst lß 2009
Not Detectcd tùL NO
Glyphosate Junc 2. 2009
Âupust I I 2009
Not Dctcctcd LIyL NO
Heptachlor + Hepfachlor Epoxide January ó,2009
Aupust I 8. 2009 Not Dctectcd yùL NO
Lindane (Total)January ó,2009
Auprst l 8- 2009 Not l)clccled túL NO
Malathion Ju¡ìc 2, 2009
Aueust I 8. 2009 Not Detected IrgL N,o
Mcfltoxycilor January 6,2009
^uEust
I 8. 2009
Not Dclccted rcll-NO
Metolachlor June 2, 2009
/'tusrst I 8. 2009
Not Dclccted ttgL NO
Metribuzin Junc 2, 2009
Ar¡ø¡¡sl lR 2fX)9
Nol Dctcc(cd rgL NO
Monochlorobenzene January 6,2009
¡\rrstrst l8 2009
Not Dcteclod rút.NO
Page 6 of7
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 263 of 297
02/27/20L0 SAT 15r12 FAx 5194740451 +++ l¿yþ¿¡Øoog/ooa
ìÞO"tafiO Drinking-water systems Regulation o. Res. I7otos
Paraquat January 6.2009
Âucust t8.2009
Not Detected t,B/L NO
Parathion June 2, 2009
Âueust I 8. 2009
Not Dctcctcd r/L NO
Pentachlorophcnol Junc 2, 2009
^uertst
t 8. 2009
Not Detccted t,g/l,NO
Phorntc June 2, 2009
Ärrprrst l8 2009
Not Detected ttúl.i{o
Piclornnr Jurte 2, 2009
Aucust 1 8, 2009
Nor Detccted ttglL NO
Polychlorinatcd Biphcnyls(PCB)Jflnuary 6,2009
,¿\rrprst l8- 2009
Not Dctected tt{t NO
Prometryuc Jânuary 6,2009
Âupust l8- 2009
Not Detectcd FgL.NO
Sinazinc Jünc I, luuv
Auoust I 8. 2009
Not Dstected ttdL NO
THM
JanuaDr 6, 2009
April I 4, 2009
Juìy 7, 2009
Octobcr 8, 2009
0.0072
0.0075
0 0t25
0.0 r 05
rng/l-NO
Tenrephos
Janunry 6,2009
Âusust I 8. 2009 Not Derccted Irg/L NO
Terbrrfos Junc 2, 2009
^uaust
I 8. 20Û9 Nof Detcc(ed rgL NO
Tetrachloroethylenc January 6,2009
Arrousl l8 2009
Not Dctccted trg/1,NO
2,3,4,6 -T etr ach lo rop hcn ol Junc 2, 2009
Aupust l8 2009
Not Dctected r{t-NO
Triallatc Junc 2,2009
Ausust I 8- 2009
Not Detccted ]¡f,JI.NO
Trichloroethylenc January 6, 2009
Âusus( 1 8.2009
Nof l)ctccted ÌtüL NO
2,4,6-Trichlorophcnol June 2, 2009
Aupust I 8.2009
Not Dctectcd MT.NO
2,4,5-Trichloroph€troxy acetic acid
0.4.s-Tt
Junc 2, 2009
August I 8,2009
Not Dctectcd rüt.NO
Trifluralin January 6, 2009
^rorct
lR ?nô0
Nof Dctcctcd $üL NO
Vinyl Chloride Jalluary 6, 2009
Âusust l8- 2009
Not Detectcd L\úL NO
NOTE: During 2009, no Inorganic or Organic parqmeter(r¡) exceeded half the slandard
prescribed in Schedule 2 of Ontario Drinking l4later Quqlity Standards.
Drinking Water Systerns Regulations
(PIBS 4435e01) FebLuary 2009
PagcT o17
2009 Annual Report for the Elgin Area Primary Water Supply
System. File: E08
Page 264 of 297
/o
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Richmond Water System Engineering Services
DATE: March 25,2010
FILE: [:1-r'¡-. l)rctl
NUMBER: E2010-05
Purpose
This report is to recommend engineering assistance as required to implement the final Order issued
by the Ministry of the Environment regarding the Richmond Water System.
Background
Further to the Order from the MOE issued January 20th,2010, the Municipality is now required to
undertake various steps relative to current operations and for.implementation of a solution(s) to
correct issues identified with the current water supply and treatment system in Richmond.
The Municipalþ must obtain engineering assistance to comply with specific components of the
MOE order and to implement the Plan as approved by the MOE. The following are the general
description of the required items:
l. Engineering Assessment of the Current System
The MOE order requires the Municipality retain an engineer with sanitary engineering experience to
examine and recommend operations etc. to mitigate risk while the preferred option is in
development.
2. Implementation of the Detailed Plan as Approved by the MOE
As ordered by the MOE, the Municipalrty submitted its detailed plan for implementing a long term
water servicing solution for Richmond. The MOE approved the Plan March 4,2010. The work plan
includes, in very broad terms, four tasks - Groundwater supply exploration and evaluation, Schedule
C Class EA (or less formal but similar consultation process), Detailed design and tender of solution,
and Construction and Contract Administration.
Staff Comments
Staff have requested proposals from Stantec Consulting Ltd. to carry out the above mentioned
services. The request was to provide estimates separated as follows:
1. Assessment of current system
2. Assessment of an identified potential well source
3. Completion of full scope of works per Plan submitted to MOE
In explanation of item#2, at the recent public meeting in Richmond, it was identifred by one resident
that a potential well source may exist at his property. Staff and Mr. Olivera of Stantec have since
attended at the property and it appears that source may be part of a solution. If so, then the
Municipality may be able to greatly reduce the scope of work under the Plan. Therefore, Stantec has
been asked for a budget to undertake the necessary assessment of that potential source. Should it not
be successful, the work done will still form part of the required review under the Plan.
At the time of drafting this report, Stantec have supplied a proposal for the first item, Assessment of
the current system, with estimated fees of $7,615. Stantec advises the further estimates will be
forthcoming prior to the Aprillst Council meeting.
-*i: ll'i!ç ,1Ì if , ii l-, ÌJ iì.i i{'l
Staff Report E2010-05 regarding Richmond Water System
Engineering Services. File: E08
Page 265 of 297
Stantec was retained by the Municipality to assist in preparation of the Plan for the MOE, at an upset
cost of $11,000. Actual costs incurred totaled approximately $7,200. Since that firm has become
very familiar with the existing system and the situation in Richmond, staff suggest retaining Stantec
for the assessment of the cunent system in accordance with their proposal dated March 24th (budget
of $7,615), and further suggests, subject to the quote received, that Stantec also be retainedto carry
out the assessment of the identified potential well source.
Attachments
l. Stantec proposal March 24,2070
Strategic Plan Goal(s)
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Goal #4 - Be dedicated to service excellence
Goal #5 - Develop a new and improved infrastructure network
Recommendation
THAT Council retain Stantec Consulting to prepare the Assessment of current services respecting
the Richmond Community Water System in accordance with their proposal dated March 24,2010, at
an upset limit of $7,615 exclusive of taxes.
Staff Report E2010-05 regarding Richmond Water System
Engineering Services. File: E08
Page 266 of 297
Stantec Gonsulting Ltd.
80O -'171 Queens Avenue
London ON N6A 5J7
Tel: (519) 645-2007
Fax: (519) Al5€575
Stantec
March 24,2010
File: 1655-99000
The Municipality of Bayham
9344 Plank Road
P.O. Box 160
Straffordville, ON NOJ lYO
Attention: Mr. Kyle Kruger, C.M.O, Administrator
Dear Sir:
Reference: Engineering Services Related to Compliance Requirements for the Richmond
Community Drinking Water System - Engineering Assessment of Existing Water
System
1. lntroduction
Further to our meeting on March 11,2010, we are pleased to submit this proposed work scope for an
engineering review and assessment of the existing source and treatment system servicing the Village of
Richmond, known as the Richmond Community Drinking Water System. The intent of the review and
assessment is to identifo specific operating, maintenance, and compliance requirements associated with the
existing water system to assist the Municipality of Bayham (Municipality) operate the waterworks until such
time as the long-term water servicing solution is operational.
The requirement to undertake the engineering review and assessment is stipulated in Condition 3.9 (g) of the
Ministry of the Environment (MOE) Order to the Municipality dated January 20,2010. The condition requires
that the Municipalíty implement condition 3 I (g) "immediately, upon assuming operational authority at the
Richmond WellSupply".
2. Background and Work Scope
Based on a review of available documentation, the existing waterworks system is serviced by two (2) artesian
fed stone infiltration galleries. A previous hydrogeological assessment conducted on the system concluded
that the source water is classified as Groundwater Under the Direct lnfluence of Surface Water (GUDI) based
on application of the screening level criteria of Sectíon 2 of O.Reg. 170103. Therefore, the water system is
required to provide primary treatment for a surface water source in accordance with Schedule 2 oÍ O.Reg.
170103, specifically:
, 2-log removal or inactivation of cryptosporidium oocysts;
. 3-log removal or inactivation of giardia cysts; and
. 4-log removal or inactivation of viruses.
Staff Report E2010-05 regarding Richmond Water System
Engineering Services. File: E08
Page 267 of 297
Stantec
March 24,2O1O
Mr. Kyle Kruger, C.M.O., Administrator
Page 2 of 4
Reference: Engineering Seryices Related to Compliance Requirements for the Richmond Gommunity Drinking
Water System - Engineering Assessment of Existing Water System
The existing treatment system generally consists of a combination of cartridge filters (20, 5, and I micron) to
provide filtering of the incoming water supply to the treatment building and outgoing water entering the
distribution syðtem. Primary disinfection is currently provided by a combination of UV dísinfection and
chlorination, although the presence of adequate contact time for the chlorination process is currently
unknown. Secondãry disinfection is also addressed by means of the chlorination system in accordance with
Schedule 2 of O.Reg. 17OtO3. With the exception of flow meters or integrated UV sensors, there are no other
continuous monitoriñg devices within the treatment building to monitor the quality of the water or confirm the
level of chlorination entering the distribution system.
Note that the proposed work scope presented herein will be focused on addressing the operational,
maintenance, and general compliance requirements for the existing source water and treatment system. This
assessment is not io be interpreted as an Engineering Evaluation Report as defined under Schedule 21 of
O.Reg. 17OtO3 as the current treatment system does not provide the necessary treatment for a GUDI source
without effective in-situ filtration. The concern relating to issuance of an Engineering Evaluation Report was
noted by Stantec in a meeting with the MOE and Municipality on January 6, 2010. At that time the MOE
agreed iflat tne proposed risk- based approach would suffice in the interim in order to avoid implementing high
cãpital cost improvements to the current system which is to be subsequently decommissioned once the
longer term servicing solution is in place. This risk based approach is identified as Condition 3.9 (g) which
requires the preparation of a detailed operational guideline document or manual to:
" i. ldentify all equipment cunently in use at the drinking water system;
i¡. tdentify measures such as additionat sampting, equipment or communication with users of the
drinking water system which willassr.sf rn mitigating risk to the users, fo be taken by the owner
and opèrating authority white the Richmond Well Supply is in operation and the Preferred
Option is in development;
iii. Set fotth requirements retating to the frequency with which equipment must be inspected,
tested and replaced at the current system; and
iv. Provide any fufther direction to the owner/operator to fuñher mitigate risk while the Preferred
Option is in development."
Note: Quotalions denote excerpl from MOE Order, Condition 3 I (g)
Wth regards to Condition 3.9 (gxiv), the proposed document or manual will include an assessment of the
contact time (CT) requirements for the existing waterworks in accordance with the MOE publication
Procedure for Dßinfection of Drinking Water in Ontario, Second Revision: June 4, 2006. this is considered a
critical requirement as it is anticipateã that the chlorination system must be capable of providing a minimum of
2-log credit for virus removal, with the remaining 2-log credit achieved through the UV disinfection process.
Table I below provides a general description of each of the key tasks of the proposed work scope.
Tablel-KevTasks
Task Name Descriotion
1 Preparation of Draft
Table of Contents
This subtask consists of the preparation of the general table of contents
for the reporVmanual to be prepared for issuance to the MOE for review
orior to undertakino the site investiqation. The intent of this submission is
Staff Report E2010-05 regarding Richmond Water System
Engineering Services. File: E08
Page 268 of 297
Stantec
Ma¡ch 24,2010
Mr. Kyle Kruger, C.M.O., Administrator
Page 3 of4
Reference: Engineering Services Related to Gompliance Requirements for the Richmond Gommunity Drinking
Water System - Engineering Assessment of Existing Water System
3. Estimate of Gonsulting Services Fees
lable2 below provides a breakdown of the proposed work tasks and associated budget. Our upset limit fee
for undertaking the scope of work as previously described is $7,615.00 excluding GST, HST, or any other
Value Added Taxes. ln general, our fees would be based on a time plus expenses basis for the actual effort
required to complete theãssignment. The fee estimate would be considered to be an upset limit and would
not be exceeded without prior approval of the Municipality of Bayham.
Tablel-KevTasks
Task Name Description
to confirm that all issues requiring documentation or assessment are
properly identified so as to ensure that the final deliverable satisfìes
Condition 3.9 (q) of the Order.
2 Undertake Site Review Undertake a site review of the existing water source and treatment
system in the presence of an Operator to det ting
process. lt is intended that this site review w y
one half day on site and will include a review
maintenance manuals, logbooks, etc., as well as discussions with
operatinq staff.
3 Preparation of Draft
ReporUManual
Following the site review and confirmation by the MOE, prepare a draft
reporUmanualfor review by the Municipality. The draft manual is to
include the following key items:. Assessment of the Source Water Risks;
o Evaluation of the Existing EquipmenVAssessment of Disinfection
Credits (if any);. Review of Manufacturer Maintenance Requirements and
Development of a Maintenance and Replacement Program;
. Development of a CT (contact time) Protocol; and
. Preparation of Recommended Public Notification Procedures
Based on Corresponding Risk.
One (1) hard copy of the draft report along with a pdf copy will be sent to
the Municipality for review.
4 Finalization of Report Following review of comments provided by the Municipality, prepare the
final reporUmanual and distribute two (2) hard copies and one (1) CD
containino the diqital files.
Table 2 - Estimated Consulting Fees (not including GST, HST, or Other Value Added Taxes)
Task Description FEE ($)
I Preoaration of Draft Table of Contents 540.00
2 Undertake Site Review 1.200.00
3 Preoaration of Draft Reoort/Manual 5,200.00
4 Finalization of Report based on comments received by Municipality/MOE
11 hard coov and I dioital coov)675.00
TOTAL 7,615.00
Staff Report E2010-05 regarding Richmond Water System
Engineering Services. File: E08
Page 269 of 297
Stantec
March24,2010
Mr. Kyle Kruger, C.M.O., Administrator
Page 4 of 4
Reference: Engineering Services Related to Compliance Requirements for the Richmond Gommunity Drinking
Water System - Engineering Assessment of Existing Water System
Based upon wr¡tten confirmation from the Municipality, we will proceed immediately with our work and within
one week we willforward to your attention a Stantec services contract for execution.
4.Closing
Thank you for the opportunity afforded our firm in the submission of this work scope. lf you have any
questions or require further information respecting the foregoing, please do not hesitate to contact this office.
Sincerely,
STANTEC CONSULTING LTD.
Nelson Oliveira,P. Eng.
Environmental Engineer
Associate Environmental lnfrastructure
Staff Report E2010-05 regarding Richmond Water System
Engineering Services. File: E08
Page 270 of 297
THE CORPORATION OF THE
MI]NICIPALITY OF BAYIIÄM
BY-LAW NO. 2010-025
A BY-LAW TO AUTIIORIZE THE COIIVEYAI{CE OF'REAL
PROPERTY IN THE MT]MCIPALITY OFBAYHAM DESCRIBEI)
AS PART OF LOTS 12 AND 13, CONCESSTON I,
DESIGNATED AS PARTS l AND 2 ON PLAN 11R-8611
\VHEREASSectionSoftheMunicipal Act,2001,S.O.2001, c.25,asamended,providesthata
municipality has the capacity,rights, powers, and privileges of a natural person for the purpose of
exercising its authorityunder this or any other Act;
AND WHEREAS the Municþality of Bayham and the Town of Tillsonburg are the owners of
lands described as part of lots 12 and 13, Concession l, designated as Parts I and2 on Registered
Plan llR-8611;
AND WIIEREAS the Council of the Municipality of Baytam is desirous of conveying such lands
to the County of Elgin for the purpose of facilitating bank stabilizationrepairs;
NOW TIIF',REF'OIÌE THE COT]NCIL OF' THE CORPORATION OF THE
MT]NICPALITY OF'BAYHAM ENACTS AS FOLLO\ilS:
1. THAT the Council of the Municipality of Bayham hereby authorizes and directs the
Mayor and Clerk to execute documents as necessary to effect the conveyance of lands
described as Part of l¡ts 12 and 13, Concession 1, designated as Partsl and 2 on Plan 1lR-
8611 to the Countyof Elgin.
2. AND TIIAT this by-law shall come into fuIl force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME A}[D FINALLY PASSED THIS lST
DAY OF APRIL 2010.
MAYOR CLERK
By-Law 2010-025 A By-law to authorize the conveyance of real
property (Part of Lots 12 and 13, Concession 1 designated as
Page 271 of 297
Page 272 of 297
THE CORPORATION OF'THE MTJNICIPALITY OF BAYHAM
BY-LAW NO.2010-027
A BY.LAW TO AUTHORIZE THE RENEWAL
OF AII AGREEMENT BETWEEN THE
MUNICIPALITY OF BAYHAM
AND
C. VALERIE DONNELL
F'OR THE PROYISION OF'A CONCESSION FOOD BOOTH
AT THE EAST BEACH IN PORT BURWELL
IN THE MT]NICIPALITY OF BAYHAM
WHEREAS the Council of the Corporation of the Municipahty of Bayham did pass By-law
2009-082 on June 4,2009 authorizing the Mayor and Clerk to execute an agreement with C.
Valerie Donnell for the provision of a Concession Food Booth at the East Beach in Port Burwell;
AND \VHEREAS the Council of the Corporation of the Municipality of Bayham and the
contractor are desirous of renewing this contract for a further one year period;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLO\MS:
1. THAT the Agreement for the provision of a Concession Food Booth at the East Beach in
Port Burwell between the Municipality of Bayham and C. Valerie Donnell be renewed
for a fuither one year term;
2. THAT all terms and conditions of the original agreement remain in full force and effect;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOIII) AND THIRD TIME AND FINALLY PASSED THIS 1t'I DAY
oF APRIL,20t0.
MAYOR CLERK
By-Law 2010-027 A By-law to authorize the renewal of an
agreement (Donnell)
Page 273 of 297
Page 274 of 297
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 2010-029
BEING A BY.LA\ry TO FI]RTHER AMEND BY-LAW #1889
AS AMENDED BY BY.LAW #L923
BEING A BY-LA\M TO PROVIDE FOR THE
IIORVATH.BLONDEEL MUNICIPAL DRAIN
\MHEREAS the Corporation of the Township of Bayham By-law #1889 enacted on the 5ú day
of July, 1976 as amended by the Corporation of the Township of Bayham ByJaw #1923 enacted
the 7ft day of Septernber, 1977 prowded for the constructiorrof the Horvath-Blondeel Municipal
Drain; and for the levy assessments upon lands and roads to which the Horvath-Blondeel
Municipal Drainage works is chargeable;
Al[D WHEREAS a portion of lands falling within the watershed of the Horvath-
BlondeelMunicipal Drain have been severed and as such it is necessary to reapportion the
drainage assessment aflecting those lands affected;
A¡ID \ilIIEREAS "Agreements between Property Owners for Drainage Apportionment due to
Land Severancn I Sale" as prepared by the Bayham Drainage Superintendent have been accepted
and duly executed by the current property owners of those retained and severed lands;
AND \ryHEREAS the Council of the Corporation of the Municipality of Bayham now deems
it necessary to reapportion the assessments contained within the assessment schedules
attached to By-law #1889 as amended by By-law #1923;
NOW TIIEREFORE THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
IIEREBY ENACTS AS FOLLO\ilS:
1. THAT the assessment contained in A.M Spriet and Associates Limited Engineer's
Report dated January 23, 1976 affecting property identified as Roll Number 34-01-
000-003-14500 for lands located within part of Lot 124, Concession STR, with a
watershed valued at $3,065.00 shall be reapportioned as follows:
Severed Property: Assessment Roll #34-01-000-003-14400
Legal Description: Part 1 on Reference Plan 11R-8559 and
Part I on Reference Plan I 1R-9186
Part Lot 124, Concession STR
Drainage Apportionment: Assessed at $1,127.37
By-Law 2010-029 A By-law to further amend By-Law #1889
(Horvath-Blondeel Municipal Drain)
Page 275 of 297
Bayham ByJaw #2070-029
Severed Property: Assessment Roll The County of Elgin
Legal Description: Part 2 on Reference Plan l lR-8559
Part Lot l24,Concession STR
Part of The Road Allowance between Lots 123 & 124
Drainage Apportionment: Assessed at $27.08
Remaining Property: Assessment Roll #34-0 I -000-003- I 4500
Legal Description: Part Lot124, Concession STR
Drainage Apportionment: Assessed at $1602.10
2. THAT the apportioned costs of any future maintenance work authorized by the
Council of the Municipality of Bayham and carried out under the supervision of the
Drainage Superintendent on the Horvath-Blondeel Municipal Drain shall reflect the
reapportionment in Paragraph #1 herein.
3. TIIAT the reapportionment of drainage assessments as set out in Paragraph #1 herein
will cease when Council accepts a new Engineer's Report assessing this portion of the
Horvath-Blondeel Municipal Drain.
4. Effective Date:
This By-law comes into full force and effect on the passing thereof.
Read a first and second time this lst day of April,2070.
Mayor Clerk
Read a third and final time and passed this lst day of April, 2010.
Mayor Clerk
By-Law 2010-029 A By-law to further amend By-Law #1889
(Horvath-Blondeel Municipal Drain)
Page 276 of 297
TIIE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
BY-LAW NO. 2010-030
BEING A BY-LAW TO AMEI\D BY.LAW 2O1O.O()1
A BY-LAW APPOINTING MEMBER^S TO
BOARDS AND COMMITTEES OF TITT' MI]MCIPALITY
WHEREAS the Council of the Municipality of Bayham didbyBy-law 2010-001 appoint persons to
Boa¡ds and Committees for the purposes of the Corporation;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend suchbyJaw;
NOW THT',REFORE TIIE COI]NCIL OF TIIE CORPORATION OF TIIE MTJMCIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the names Tom Kirþafrick and Jackie Van Leeuwen be added as members of the
Cenotaph Committee;
2. THAT in all other respects, By-law 2010-001 is hereby confirmed and remains unchanged;
4. THÄT this byJaw shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1S DAY
OF APRIL aOLO.
MAYOR CLERK
By-Law 2010-030 A By-law to amend By-Law 2010-001
(appoint members to Boards & Committees)
Page 277 of 297
Page 278 of 297
THE CORPORÄTION OF THE MUNICIPALITY OF BAYHAM
BY-LA\ry NO.2010- 032
BEING A BY.LAW TO ESTABLISH FEES AND CHARGES FOR WATER
AND MISCELLAIIEOUS RATES FOR RICHMOND WATER SERVICES
PROVIDED BY THE MUNICIPALITY OF BAYHAM
WHEREAS the Municipality of Bayham is the operator of a water system which services those
lands within the areas of the Municipality of Bayham as listed in Schedule "4" to this By-law;
AND \ilHEREAS pursuant to the authority granted by Part XII of the Municipal Acl, S.O. 2001,
c25, asamended, the Council of the Municipality of Bayham may pass byJaws for the setting of
fees and charges for services;
AND WHEREAS the Council deems it appropriate and beneficial to set such water service
rates, and amend those rates from time to time;
NOW THEREFORE THE COUNCIL OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOIWS:
l. THAT the rates imposed by this By-law apply to the service areas as defined in
Schedule "A" to this By-law.
2. THAT Water service rates are hereby imposed as defined in Schedule "8" to this By-
law, commencing with operations March I,2010.
3. THAT the rates and charges imposed in Schedule "B" to this By-law shall be billed on
a bi-monthly basis.
4. THAT the water service rates and charges imposed by this By-law are a lien and
charge upon the land upon which the said rates and charges are imposed, and if the
said rates and charges or any part thereof remain unpaid after the due date, the
Treasurer may enter upon the collector's roll the amount due, the person by whom it is
due, and the land upon which a lien is claimed and the collector shall proceed to
collect it in the same way, as nearly as may be possible, as municipal taxes are
coliectible.
5. THAT any and all other byJaws and resolutions that are inconsistent with the
provisions of this By-law are hereby repealed.
6. THAT this By-law shall come into force and take effect upon final passage.
Read A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 1ST
DAY OF APRTL,2010.
MAYOR CLERK
By-Law 2010-032 A By-law to establish fees and charges
(Richmond Water Services)
Page 279 of 297
Bayham By-law #2010-032
SCHEDULE 6úA'' TO BY.LA\ü NUMBER 2OIO.O32
V/ater Service Areas
Richmond Water supply area, which comprises all those units/properties serviced by
Richmond Community V/ater Inc., as follows:
Richmond Communitv \ilater Inc. Subscribers
1.
34-0 1 -000-007- I 0500-0000
34-0 1 -000-007-08 1 00-0000
3 4-0 1 -000- 007 -09200-0000
34-0 r -000-007- 1 2000-0000
34-0 I -000-007- I I 504-0000
34-0 I -000-007- I I 506-0000
3 4-0 1 -000- 007 -02905-0000
3 4-0 1 -000- 007 -02920-0000
3 4-0 I -000- 007 -123 00-0000
34-01 -000-007- 1 1 800-0000
34-01 -000-007 -0291 5-0000
34-01 -000-007-1 1 I 00-0000
3 4-0 1 -000- 007 -12502-0000
34-0 1 -000-007-083 00-0000
34-0 1 -000-007- 1 l7 02-0000
34-0 1 -000-007- 1 0200-0000
3 4-0 1 -000- 007 -029 10-0000
3 4-0 1 -000- 007 -r 17 92-0000
34-0 1 -000-007-08500-0000
34-0 1 -000-007- I I 300-0000
34-0 1 -000-007- I 0300-0000
34-0 1 -000- 007 -n 320-0000
34-01 -000-007 -ll 900-0000
34-0 1 -000-007- 1 0700-0000
34-0 1 -000-007-09600-0000
34-0 1 -000-007-08400-0000
34-0 1 -000-007-09 1 00-0000
34-0 1 -000-007-l I 700-0000
34-0 1 -000- 007 -097 l0-0000
3 4-0 1 -000- 007 - 12200-0000
34-0 1 -000-007 -12100-0000
34-0 1 -000-007- I 1 00 1 -0000
34-0 1 -000-007- 1 1 000-0000
34-01 -000-007- 1 01 00-0000
34-0 1 -000- 007 -12500-0000
3 4-0 1 -000- 007 -02925-0000
34-0 1 -000- 007 -12400-0000
34-0 1 -000-007-0960 1 -0000
34-0 1 -000-007- 1 1 7 1 5-0000
34-0 1 -000-007- 1 1 400-0000
53922 Church Street
53782 Heritage Line
9368 Richmond Road
53783 Heritage Line
53891 John Street
53875 John Street
9235 Richmond Road
9265 Richmond Road
53763 Heritage Line
9321 Richmond Road
9253 Richmond Road
9320 Richmond Road
53695 Heritage Line
53832 Heritage Line
9220 Richmond Road
53853 Heritage Line
9247 Rjchrtond Road
9293 Richmond Road
9349 Richmond Road
9280 Richmond Road
53845 Heritage Line
53854 John Street
53793 Heritage Line
53927 Church Street
9442Kchrtond Road
53836 Heritage Line
9361 Richmond Road
9240 Richmond Road
9443 Richmond Road
53765 Heritage Line
53177 Heritage Line
53871Church Street
53864 John Street
53867 Heritage Line
53717 Heritage Line
9275 Richmond Road
53737 Heritage Line
9432 Richmond Road
9194 Richmond Road
9252 Richmond Road
By-Law 2010-032 A By-law to establish fees and charges
(Richmond Water Services)
Page 280 of 297
Bayham By-law #20 l0 -032
34-0 I -000-007-08700-0000
34-0 1 -000-007- 1 I 70 1 -0000
34-0 I -000-007-08200-0000
34-0 I -000-007-09900-0000
34-0 I -000-007- I 1 600-0000
34-0 I -000-007- I I 705-0000
34-0 I -000-007-09700-0000
34-0 1 -000-007- 1 0000-0000
34-0 I -000-007- I I 200-0000
34-0 I -000-007- I 1 790-0000
34-0 I -000-007- I 0900-0000
9348 Richmond Road
9204 Richmond Road
9339 Jatnes Street
53896 Church Street
9244 Richmond Road
9200 Richmond Road
N/A Richmond Road
53869 Heritage Line
53850 Church Street
9285 Richmond Road
53895 Church Street
By-Law 2010-032 A By-law to establish fees and charges
(Richmond Water Services)
Page 281 of 297
Bayham By-law #2010 -032
SCHEDULE 6TB'' TO BY.LAW NUMBER 2010.032
V/ater Service Rates
(Effective March 1, 2010)
1. All Users
1.01 The following water service rates are imposed upon owners of each lot that is
connected to the water system:
'Water Service Rate per 1 month Billing Period
Fixed rate $145lunit
1.02 The following water service rates are imposed upon owners of each lot that is fronting
but not connected to the water system:
Water Service Rate per Lot in each I month Billing Period
Fixed rate Nil
4
By-Law 2010-032 A By-law to establish fees and charges
(Richmond Water Services)
Page 282 of 297
THE CORPORATION OF
THE MTJMCIPALITY OF BAYIIAM
BY-LAW NO. 2010-033
Being a By-law to amend By-law #2001-111
WHEREAS, pursuant to Section 210 of the Municipal Act, being Chapter M.45, R.S.O. 1990, as
amended, the Council of the Municþality of Bayham did pass By-Law No. 2001-111 Decernber 6,
2001 for the regulation of traffic;
AND \ilHERBAS pursuant to Section 11(2) of the Municþal Act, 2001 c25, a lower tier
municipality may p¿tss byJaws respecting matters with the spheres ofjurisdiction described in the
Table to this section;
AND WIIEREAS the said Table authorizes a lower tier municipahty to pass by-laws regulating
parking and traffic on highways;
AND WIIEREAS, the Council of The Corporation of the Municipality of Bayham deems it desirable
to pass a ByJaw to fi,lrther amend By-law #2001-n 1, Schedule '68" - Resticted Parking;
NO\il TIIEREFORE, the Council of The Corporation of the Municipality of Bay4ram enacts as
follows:
THAT, ByJaw #2001-ll l, Schedule "B" Resfricted Parking be amended by adding the following:
SCHEDULE ,.B')
RESTRICTED PARKING
Column I Column 2 Column 3 Column 4 Column 5
Highway Side ToÆrom Times of Day Time Lengfh
VILLAGE OF STRAFFORDVILLE :
SandlownRoad East Side FromHeritage Line Any Day Anytime
450 meters southerly
AND TIIAT this By-law shall come into force and take effect immediateþ upon third and final
reading thereof.
READ A FIRST AND SECOND TIME this 1't day of April2010.
READ A THIRD TIME and finallypassed, this 1s day of Äpril2010.
MAYOR CLERK
By-Law 2010-033 A By-law to further amend By-Law 2001-
111 (Restricted Parking)
Page 283 of 297
Page 284 of 297
TIIE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2010-035
A BY-LAW TO AUTHORIZE THE RENEWAL OF
AN AGREEMENT BETWEEN THE
MT'NICIPALITY OF BAYHAM
AND
JACQUELINE B. BOOTLE
FOR MANAGEMENT OT'THE
VIENNA COMMT]NITY CENTRE
WIIEREAS the Council of the Corporation of the Municþality of Bayham did on December l,
2005 enter into an agreement with Jacqueline B. Bootle for the provision of contracted
managønent services at the Vienna Community Centre;
AND WHEREAS Council did by By-laws 2006-108, 2007-ll2 and2008-l2l renew the
agreement with Jacqueline Bootle for further one-year terms;
AND WIIEREAS Council did by By-law 2008-059 amend the agreement to adjust the monthly
price for contracted management services for the Vienna Community Centre to Seven Hundred
Ñinety-one Dollars and Siity-six Cents ($791.66) monthly effective January I't, 2009."
AI\D WIIEREAS the Municþality of Bayham is desirous of renewing the agreement, as
amended, for contracted management services at the Vienna Community Cenhe to be performed
under the jurisdiction of the Municþality for a further one-year term;
THEREFORE THE COT]NCIL OF THE CORPORATION OF'TIIE MT]NICIPALITY
OF'BAYIIA.M ENACTS AS FOLLOWS:
1. THAT the Agreement between and the Municipality of Bayham and Jacqueline B.
Bootle for the provision of managernent services at the Vienna Community Centre be
renewed for a further one year term ending January l5,20ll;
2. THAT in all other respects By-law 2005-119 and the Agreement attached thereto, as
amended, are hereby confirmed;
3. THAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, sECoND AND TIIIRD TIME AND FINALLY PASSED THIS lST DAY
OF APRIL 2OIO.
MAYOR CLERK
By-Law 2010-035 A By-law to authorize the renewal of an
agreement (Bootle)
Page 285 of 297
Page 286 of 297
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW 2010-036
A BY-LAW TO AMEND BY-LA\il NO. 2002-98, BErNG A BY-LA\il
TO ADOPT A NON.TINION PERSONNEL POLICY
WHEREAS the Council of the Mtrnicipality of Bayham passed By-Law No. 2002-98 to
adopt a personnel policy for non-union employees December l9ü, 2002;
Ai\D WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to amend bylaw 2002-98, as amended.
NO\il THEREFORE THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
l. THAT Schedule "A-1" of the said Non-Union Personnel Policy be and the same
is hereby repealed, and replaced with Schedule "A-1 2010" and Schedule "A-l
20ll' affrxed hereto and forming part of this by-law, effective January I,2010
and January l,20ll respectively.
2. Af[D THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PÄSSED THIS 1ST
DAY OF APRTL,2010.
MAYOR CLERK
By-Law 2010-036 A By-law to amend By-Law 2002-98 (Non-
Union Personnel Policy)
Page 287 of 297
Schedule "A-l 2010"
Municipality of Bayham
Grid 2010 - Effective l, 2010
Step 2
44.94$
s 40.128
Treasurer/Tax Collector
Wastewater/Water Superintendent
Fire Chief/BLE/CEMC
Manager of Public Works
551 - 600 s 37.09 S 38.57
3s.82
27.46 28.s6
24.61
2t.22
19.64
18.19
)01 33.12
CBO/Drainage Superintendent
Clerk 451 - 500 31 98
j llanning Administrator/Deputy Clerk
Public Works Operations Supervisor
Administrative & Accounting Clerk
Service Clerk/Administrative
Assistant
Service Clerk/Accounts Payable
Comm Centre rate annual since hours worked varies
351 - 400
350301
300251
250201
1 8.16
18.92 19.67
Step 3
s 46.74
s 41.72
23
B
y
-
L
a
w
2
0
1
0
-
0
3
6
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-
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Schedule "A-l 2011"
Municipality of Bayham
Salary Grid 2011 - Effective Janua l,20ll
Grade Job Title Point Range Base Rate Step 1 Step 2
47.21
Step 3 Job Rate
9 lAdministrator 601-650 $ 43.65 s 4s.39 S
551 - 600 s 38.97
34.79
$4053 s 42.15
Treasurer/Tax Col I ector
Wastewater/Water Superintendent sOr - ssO $Fire Chief/BLE/CEMC
Manager of Public Works
CBO/Drainage Superintendent 451 500 31 .06Clerk
L
Planning Administrator/Deputy Clerk 401 s 27.74 S 28.85 $ 30.00
Public V/orks Operations Supervisor 351 400 $23.90 24.86 25.85
L Administrative & Accounting Clerk
Customer Service Clerk/Administrative 301 - 350 s 20.62 $21.44 22.30 23.19 24.11uustomer òervtce ulervAomlnlstratrve
Assistant
Customer Service Clerk/Accounts Payable
19.08 s 19.84
18.38
$
s
20.64
19.11
$
$
21.46
-i19.88
22.31
20.67I
I
Notes:
17.67 I $
11,407.77
lRut". "." Hourly
All positions 1820 hours per year excepting CBO, 'Wastewater/Water Superintendent, Public Works Manager, and Public Works Operations Supervisor (2080 hours) and
CSC/Reception (1040)
] Ço'1S.!gntf" luþn1gqIq!9 u!!Caljl!!g hSCrsl{qked varies
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Page 290 of 297
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW 2010-037
A By-Law to amend By-law 2010-008
Being a By-law to Appoint Municipal Oflicers and Employees
WHEREAS pursuant to the Municþal Act, 2001, S.O. 2001 c.25, as amended, municþalities
may appoint officers and employees as may be necessary for the purposes of the Corporation;
AND WIIEREAS Subsection 6 (l) of the Fire Protection and Prevention Act, 1997, S.O.
1997, C. 4 provides that if a fire department is established for the whole or a part of a
municþality or for more than one municipalit¡ the council of the municipality or the
councils of the municipalities, as the case may be, shall appoint a fire chief for the fire
department;
AND WIIEREAS Ontario Regulation 380104, a Regulation passed under authority of the
Emergency Management Act, R.S.O. 1999, C. E.9, provides in part that every Municipality
shall designate an e,lnployee of the municipality or a member of the council as its emergency
management program co-ordinator;
AND \üIIEREAS, the Council of the Municipality of Bayham deems it necessary and
expedient to amend By-law No. 2010-008 to appoint municipal officers and employees for
the purposes of the Municipality to reflect various staffchanges made.
NOW THEREFORE THE CORPORATION OF THE MT]NICIPALITY OF
BAYHAM HEREBY ENACTS AS FOLLOWS:
l. THAT Section 1.11 of ByJawNo.2010-008, be and the same is hereby amendedby
deleting "Vacant" for the Office/?osition of "Fire ChieflBy-law Enforcement
OfficerÆroperty Standards Of;ficer, Provincial Offences Officer and Community Emergency
Management Co-ordinator" and inserting therefore "Gordon Roesch".
2. TIIAT Section 1.1 of By-law No. 2010-008, be and the same is hereby amended by
inserting "Alternate Community Emergency Management Co-ordinator".
3. THAT Section 1.3 of ByJaw No. 2010-008, be and the same is hereby amended by
deleting "Vacant" for the OfficeÆosition of "Treasurer/Tax Collector" and inserting
therefore "Denis Duguay".
4. THAT this By-law come into full force and affect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS lST
DAY OF APRIL 2OIO.
MAYOR CLERI(
By-Law 2010-037 A By-law to amend By-Law 2010-008
(Appoint Municipal Officers and Employees)
Page 291 of 297
Page 292 of 297
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2576-2010
BEING A BY-LAW TO AMEND BY-LAW No.Z456-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipalþ of Bayham deems it necessary to amend
ZoningBy-law No. 245 6-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) THAT By-lawNo. 2456-2003,as amended, is hereby further amended by amending subsection 4.4
Residential Accessory Uses, by modifying the section as follows:
*4.4.1 Notwithstanding any other provisions of this By-law, where one dwelling unit is
permitted as an accessory use in a commercial, industrial, institutional, or open space
zone, the minimum lot area shall be nine hundred and fifty (950.0) square metres
over and above the minimum requirements of the zone in which it is erected unless it
is serviced by both municipal water and sewer services, in whÍch case no
additional lot area is required.
4.4.2 In the case of a single detached dwelling, the maximum building height for the
dwelling unit shall be nine (9.0) metres, and the minimum floor area shall be eighty
(80.0) square metres.
4.4.3 In the case of a dwelling unit permitted as an accessory use in a commercial zone,
and it shall be contiguous to the main commercial use, be above, below or in the rear
of the main commercial use.
4.4.4 Residential accessorT uses shall be used as the residence ofthe o\ilner or operator,
or an employee of the owner or operator, of the main use, except that in commercial
zones, such dwelling units may be occupied by any person' provided the main
commercial use is not considered an obnoxious or dangerous use."
2) THAT By-law No. 2456-2003, as amended, is hereby further amended by amending subsection 1 7.1
- Permitted Uses, by modiffing the section as follows:
"Residential uses connected to and forming an integtal part of the commercial building and
located above, below, or to the rear of the first storey commercial use, to a maximum of two
storeys above the permitted commercial use;"
3) THAT By-law No. 2456-2003, as amended, is hereby further amended by amending subsection 1 7.1 0
- Permitted Uses, by deleting subsection a) in its entirety and by modifring subsection b) as follows:
"b) A minimum floor area and outdoor amenity area shall be provided in accordance
with Section 4.45;"
4) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
By-Law Z576-2010 A By-law to further amend By-Law Z456-
2003 (Residential Accessory Uses)
Page 293 of 297
zs16-2010 Page2
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FrRST TIME TIilS lsr DAY OF April2010
READ A SECOND TIME TI{S lsr DAY OF April2010.
READ A THIRD TIME AND FINALLY PASSED THIS lsr DAY OF April 2010.
MAYOR CLERK
By-Law Z576-2010 A By-law to further amend By-Law Z456-
2003 (Residential Accessory Uses)
Page 294 of 297
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2¡577-2010
csINos
BEING A BY-LAW TO ÀMEND BY-LAW No.7A;56-2003, AS AMENDED
WHEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to amend
ZoningByJaw No. 2456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
l) THAT By-law No. 2456-2003, as amended, is hereby further amended by amending Schedule ",{",
Map No. 73,by adding Temporary (T4) Znne regulations to the Agricultural (41) Zone, which lands
are outlined in heavy solid lines and marked A1/T4 on Schedule "4" to this ByJaw, which schedule is
attached to and forms part of this By-law.
2) TIIAT By-law No.2456-2003, as amended, is hereby further amended by amending Section 29 -
Temporary (T) Zone, by modifying subsection 29.4.16 as follows:
*29.4.16 Aln4 as shown on Schedulê "A", Mrap 73, an existing agricultural
storage building may be used as a cucumber grading station, for a
period not exceeding three (3) years, ending April 1't, 2013-
l) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration of the
prescribed time; or
b) Where notice of objection has been filed with the Municipal Clerk within the time prescribed
by the Planning Act and regulations pursuant thereto, upon the approval of the Ontario
Municipal Board.
READ A FIRST TIME TI{IS lsr DAY OF April 2010
READ A SECOND TIME THIS lsr DAY OF April2010.
READ A THIRD TIME AND FINALLY PÄ.SSED THIS I sr DAY OF April 201 0.
MAYOR CLERK
By-Law Z577-2010 A By-Law to further amend By-Law Z456-
2003 (Csinos)
Page 295 of 297
LOT 12
- A1-T4
(E.p;r,-s
APril l,
tor5):ioy cf Ai,;t Ì0lC
By-Law Z577-2010 A By-Law to further amend By-Law Z456-
2003 (Csinos)
Page 296 of 297
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LA\ü NO. 2010-038
A BY-LA\M TO CONFIRM ALL ACTIONS OF
THE COT]NCIL OF TIIE CORPORATION OF
THE MTJNICIPALITY OF BAYIIAM FOR THE
REGULAR MEETING HELD APRIL I,2OIO
WIIEREAS under Section 5 (1) of the Municipal Act,2001 S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municþality;
AI\D WIIEREAS under Section 5 (3) of the Municipal Act,200I, the powers of Council are to
be exercised byby-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meetingbe confirmed and adopted byby-law.
THEREFORE TIIE COTINCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYIIAM ENACTS AS FOLLO\MS:
1. TIIAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held April 1,2010 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. TIIAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this l't day of April,
2010.
MAYOR CLERK
By-Law 2010-038 A By-law to confirm all actions of Council Page 297 of 297