HomeMy WebLinkAboutNovember 05, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
November 5, 2009
7:00 p.m.
8:00 p.m. Court of Revision - Drainage
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of council held October 15, 2009.
(b)Added Item(s).
4.DELEGATIONS
(a)7:20 p.m. Matthew Redsell regarding Property Standards
(b)7:30 p.m. Nancy Lozon regarding Playground Equipment
(c)7:45 p.m. Wanda Hoshall regarding Estherville Cemetery
5.INFORMATION ITEMS
(a)Copy of resolution passed by Essa Township regarding "Nottawasaga Conservation
Authority".
File: C10
(b)Copy of resolution passed October 30, 2009 by the Council of the Township of
Frontenac Islands regarding "Closing of Prison Farms in New Brunswick, Ontario,
Manitoba, Saskatchewan and Alberta".
10-23
24
25-26
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Council Agenda November 5, 2009
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5.INFORMATION ITEMS
File: C10
(c)Copy of resolution passed by the Council of the County of Perth regarding "Residential-
Farmland Property Tax Concerns".
File: C10
(d)Copy of resolution passed October 13, 2009 by the Council of the Township of Wainfleet
regarding "Ministry of Natural Resources Provincially Significant Wetlands".
File: C10
(e)Correspondence from Local Authority Services Ltd. regarding "Town Hall Sessions 2009
- 2010".
File: A01
(f)Correspondence dated October 15, 22, 27 and 28, 2009 from Association of
Municipalities of Ontario regarding "AMO Report to Members on September 2009
Board Meeting", "Bill 168, Violence & Harrassment in the Workplace", "Minister of
Finance Delivers Fall Economic Statement", "AMO Applauds Government for Moving
Forward on the Implementation of Early Learning and Child Care in Ontario", "Good
Government Bill Proposes Municipal Election Changes" and "Waste Diversion Act
Review".
File: A01
(g)Correspondence from Linda Jeffrey, MPP Brampton-Springdale regarding "I thought you
might like to know".
File: M07
(h)News Release dated October 14, 2009 from Ontario Provincial Police regarding
"Operation Impact a Memorable Initiative".
File: P17
(i)Elgin Group Police Services Board June - August 2009 Detachment Commanders
Report.
File: P17
(j)Correspondence dated October 8, 2009 from The Ontario Aggregate Resources
Corporation regarding "2008 Annual Report".
File: A16
(k)Correspondence dated October 19, 2009 from Ministry of Municipal Affairs and Housing
regarding "Ontario Municipal Internship Program".
27
28
29-30
31-39
40-41
42
43-52
53-55
56
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Page
5.INFORMATION ITEMS
File: A01
(l)Correspondence dated October 23, 2009 from Ministry of Energy and Infrastructure
regarding "Proposed Growth Plan for Northern Ontario".
File: A01
(m)Correspondence dated October 27, 2009 from Canadian Museums Association
regarding "Pre-budget Consultations".
File: A01
(n)Correspondence from Ministry of Municipal Affairs and Housing regarding "Proposed
reforms of interest to Municipalities".
File: A01
(o)Correspondence from Association of Municipalities of Ontario regarding "Annual
Expenditure Report 2008".
File: A01
(p)Information Notice from Township of Malahide regarding "Agri-Industrial Park".
File: A16
(q)Correspondence dated October 27, 2009 from Elgin County regarding "Smart
Moratorium for disputed school closures".
File: A16
(r)Corespondence from the City of North Bay regarding "Mayor to Mayor Campaign
launched in Buy American Battle".
File: A16
(s)Copy of correspondence dated October 1, 2009 from Elgin Group Police Services Board
and October 23, 2009 from Elgin County regarding "Designating the Bridge at Furnival
Road and Highway 401".
File: A16
(t)Correspondence dated October 22, 2009 from Ministry of Municipal Affairs and Housing
regarding 'Local Government Week".
File: A16
(u)Elgin County Council minutes of meeting held September 15, 2009.
File: A16
57
58
59-60
61-62
63-64
65-66
67
68-69
70
71-80
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5.INFORMATION ITEMS
(v)Correspondence dated October 26, 2009 from County of Elgin regarding "Elgin County
welcomes Susan McConnell to administrative services".
File: A16
(w)Correspondence dated October 5, 2009 from Bayvale Farms Ltd., T. Csinos, regarding
"Road Allowance Boundaries".
File: C13
(x)Correspondence dated October 19, 2009 from Ministry of Culture regarding "2009-2010
Museums and Technology Fund".
File: F11
(y)Correspondence dated October 28, 2009 from Norfolk County regarding "Winters Drain
Tribunal".
File: E09
(z)Elgin Group Police Services Board minutes of meeting held September 30, 2009.
File: P17
(aa)Correspondence received October 22, 2009 from Mae Leonard regarding "Estherville
Cemetery".
File: S09
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2009-33 regarding OMB Notice of Decision - Borm, Borm Site Plan
Agreement.
File: D11
(b)Staff Report D2009-41 regarding Keil Consents E79/09 and E80/09.
File: D10.09 Keil
(c)Memorandum dated October 15, 2009 from IBI Group regarding "Green Energy
Act: Role of Municipal Government in Renewable Energy Projects".
File: D14
7.ROADS, AGRICULTURE & DRAINAGE
81
82
83
84-89
90-94
95-96
97-118
119-134
135-141
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1.CORRESPONDENCE & REPORTS
(a)Staff Report PW2009-23 regarding Angle Parking - Port Burwell.
File: T02
(b)Staff Report PR2009-17 regarding Road Closure Application - Chestnut Street
Allawance.
File: T09
(c)Staff Report PR2009-18 regarding Road Closure Application - Lots 10 and 11
Concession 3.
File: T09
(d)Event Road Closure Request Form from Straffordville Santa Claus Parade
Committee regarding parade.
File: T09
2.COURT OF REVISION - DRAINAGE
1.Application
2.Declaration of Pecuniary Interest and the General Nature Thereof
3.Staff Presentation
(a)Staff Report DR2009-009 regarding No. 1 Municipal Drain.
4.Public Comments
5.Council Comments and Questions
142-143
144-145
146-148
149
150-154
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Council Agenda November 5, 2009
Page
6.Disposition of Item
7.Adjournment
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Staff Report P2009-006 regarding Animal Control By-Law and Draft By-law 2009-071.
File P16
(b)Staff Report P2009-030 regarding By-Law Enforcement Program - 2009 Third Quarter
Report.
File: P16
(c)Staff Report P2009-031 regarding Emergency Management Program Third Quarter
Report.
File: P16
(d)Staff Report P2009-032 regarding 2009 Third Quarter Report - Fire.
File: P16
(e)Staff Report P2009-033 regarding 2009 Canine Control Services / Contract.
File: L04
(f)Staff Report P2009-034 regarding Surplus Fire Department Pumper Truck.
File: P16
(g)Staff Memorandum regarding 2010 Budget Proposed Initiatives.
File: F05
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #7330 to Cheque #7445 inclusive, except Cheques
#7258 and #7356 totaling $983,605.49 and Payroll Disbursements for the period ending
October 18, 2009 totaling $50,569.32.
(b)Staff Report F2009-43 regarding GIS/GPS Services 2009/2010.
File: L04
155-196
197-201
202-204
205-212
213-221
222
223-224
225-243
244-260
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9.FINANCE, ADMINISTRATION & PERSONNEL
(c)Staff Report F2009-44 regarding Playground Equipment.
File: F11
(d)Staff Report F2009-45 regarding Financial Report.
File: F03
(e)Staff Report C2009-027 regarding Scarborough's Survey Map Restoration.
File: F18 / R01
(f)Correspondence from the Town of Aylmer regarding "Doors Open East Elgin".
File: A16/R06
(g)Staff Report H2009-10 regarding Employee Training Program.
File: H04
(h)Staff Memorandum regarding Request from Mayor Habkirk - Physician Assistance.
File: C13
(i)Bayham Community Centres Committee draft minutes of meeting held October 29, 2009
and Draft By-Laws 2009-124 and 2009-125.
File: C06
(j)Staff Memorandum C2009-13 regarding January 2010 Meeting Schedule.
File: A09
10.ENVIRONMENT
(a)Bayham Water Distribution System Quarterly Report for the period ending September 30,
2009 and Call Ins.
File: E08
(b)Bayham Small Municipal Non-Residential Wells Quarterly Report for the period ending
September 30, 2009.
File: E08
(c)Port Burwell Wastewater Treatment Plant Quarterly Report ending September 30, 2009
and Call Ins.
File: E05
261-282
283-323
324-325
326-328
329-338
339
340-344
345
346-351
352-354
355-356
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Council Agenda November 5, 2009
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10.ENVIRONMENT
(d)Staff Report E2009-12 regarding MOE Order - Richmond Water System.
File: E08
(e)Correspondence dated October 27, 2009 from Elgin Area Primary Water Supply System
regarding "Notice of Water Rate Increase".
File: F05/E08
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed Session minutes of the regular meeting of Council held September 17, 2009.
(c)Confidential Staff Report regarding litigation or potential litigation.
(d)Confidential Memorandum regarding personal matters.
(e)Confidential correspondence regarding personal matters.
(f)Out of Camera
12.BY-LAWS
(a)By-Law 2009-071 A By-Law to Regulate and Control Animals
(b)By-Law 2009-096 A By-Law to authorize the extecution of a Site Plan Agreement
(Borm / ETBO Tool & Die)
(c)By-Law 2009-122 A By-Law to authorize the execution of an agreement (Canine
Control/Pound Keeper Services)
(d)By-Law 2009-123 A By-Law to authorize the execution of an agreement (GIS/GPS
Services)
(e)By-Law 2009-124 A By-Law to further amend By-Law 2005-102 (Rates and Fees)
(f)By-Law 2009-125 A By-Law to further amend By-Law 2009-024 (Peidl Agreement)
357-358
359-360
361-368
369-381
382-387
388-402
403
404
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Council Agenda November 5, 2009
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12.BY-LAWS
(g)By-Law 2009-126 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
405
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COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
October 15,2009
7:00 p.m.
8:00 p.m. - Public Meeting - Drainage (Municipal Drain No. 1)
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, October
15, 2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor, Wa¡me Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Chief Building Official / Drainage Superintendent Bill Knifton, Treasurer Suzanna Dielman Mantel
and Public Works Manager Gerry LeMay were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSTJRE OF PECTINIARY INTEREST & TIIE GENERAL NATURE
THEREOF
Deputy Mayor C Evanitski declared a pecuniary interest regarding item 9(f).
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of council held October 1,2009.
2009-s02
Moved by Councillor rü Casier
Seconded by Councillor M Taylor
I'THAT minutes of the regular meeting of Council held October 1,2009 be
approved as circulated."
CARRIED UNANMOUSLY
(b) Added Item(s)
There were no items added to the agenda.
4. DELEGATIONS
(a) 7:45 p.m. Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal was in attendance and again noted discrepancies in the documentation
that identifies part of Hwy # 19 being mapped in lot 12 while another has it placed
in Lot 13.
She provided a description of member discipline utilized in the Baptist church in the
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Council Minutes October 15,2009
late 1930's. She suggested that Council do what is right. She noted the group's
willingness to attend proceedings regarding the court charges against Mr. Csinos, if
requested.
Councillor Taylor read a letter from a person who's identity was withheld.
The Adminishator acknowledged that the municipal solicitor, Mr. Gibson, was in
attendance at court and witness statements would be requested iflas needed. He
confirmed that the charges laid are a result of improper zoning of the Csinos
properly to allow for cucumber grading and the need to rezone is separate from
any concems related to the cemetery property.
Council accepted the offer for staff to copy the documentation gathered by Mrs.
Hoshal for future ¡eference.
5. INFORMATION ITEMS
(a) Correspondence dated September 25,2009 from Steve Peters, M.P.P. regarding
"request for assistance/support in pursuing a Gateways and Border Crossings Fund
grant".
File: D06
(b) Conespondence dated September 22,2009 from City of London regarding "Port
Burwell Harbour - Potential lnternational Ferry Service".
File: D06
(c) Correspondence dated September 23,2009 from Norfolk County regarding "Port
Burwell Harbour - Potential International Ferry Services".
File: D06
(d) Correspondence dated September 29,2009 from Town of Ingersoll regarding
"Port Burwell Harbour - Potential International Ferry Services".
File: D06
(e) Correspondence dated October 2,2009 from City of Woodstock regarding "Port
Burwell Harbour - Potential lnternational Ferry Sewice".
File: D06
(Ð Conespondence received from Association of Municipalities of Ontario regarding
"2009 Ontario West Municipal Conference".
File: 401
(g) Corresponce dated September 28 and October 6,2009 from Association of
Municipalities of Ont¿rio regarding "Green Energy Regulations Strongly Reflect
AMO Inpuf', "l{MO's Message to the Province: Accessibility and Municipalities
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at Risk with Initial Proposed Built Enviomment Standard" and "Southern Ontario
Municipalities Invited to Submit Funding Requests".
File: 401
(h) Newsletter dated October 2009 from Local Authority Services Limited regarding
"Energy Newsflash".
File:A0l
(Ð Conespondence dated September 30,2009 from Ministry of Tourism regarding
"Celebrate Ontario 20 I 0".
File: A16
(j) Norfolk County Drainage Court of Revision minutes of meeting held September
16,2009.
File: E09
(k) Museums Bayham draft minutes of meeting held September 9,2009.
File: C06
(l) Bayham Community Centres Committee draft minutes of meeting held September
24,2009.
File: C06
(m) Bayham Historical Society draft minutes of meeting held September 10, 2009.
File: C06
(n) Bayham Health & Safety Committee minutes of meeting held September 18, 2009.
File: C06
(o) Lake Erie Source Protection minutes of meeting held September 10, 2009.
File: E00
(p) Long Point Region Conservation Authority Board of Directors minutes of meeting
held August 5,2009.
File: A16
(Ð Correspondence dated October 5,2009 from Community Schools Alliance
regarding "MPP Letter in Support of a'Smart Moratorium' on School Closures".
File: A0l
G) Correspondence dated October 5,2009 from Ont¿rio Good Roads Association
regarding "Nominations for Directors".
File: A0l
G) Ontario Good Roads Association Heads Up Alert dated September 30, 2009
regarding "Ontario's Roads Safer as of October 26,2009".
File: 401
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(t) Correspondence received October 5,2009 from Coastal Program Coordinator,
Carolinian Canada Coalition regarding "Carolinian Canada Coalition - Caring for
Our Coast Forum".
File: D06
(u) Correspondence dated September 30, 2009 from Municipal Propefy Assessment
Corporation regarding "Toronto Bank Towers Decision - Divisional Couf".
File: Á.16
(v) Correspondence received October 2,2009 from Historica-Dominion Institute
regarding "Veteran Appreciation Days".
File: 401
(w) Correspopndence dated October 2009 from Federation of Canadian
Municipalities regarding "FCM Green Municipal Fund"
File: A0l
(x) Correspondence dated September 2l from Recycling Council of Ontario regarding
"Waste Reduction Week in Canada - October 19 - 25,2009".
File: E07
(V) Conespondence dated October 7 ,2009 from County of Elgin regarding "2009
Warden's Banquet".
File: 416
(z) New Release dated October 9,2009 from Elgin County OPP regarding
"Operation Inpact".
File: P17
2009-503
Moved by Councillor W Casier
Seconded by Councillor M Taylor
I'TIIAT information items 5(a) through 5(z) be received for information."
CARRIED I.]NANIMOUSLY
6. PLANI\ING. DEVELOPMENT. RECREATION & TOURISM
(a) StaffReport D2009-37 regarding Grewal Consent Applications E65 - E68/09.
File: D10.09 GREWAL
2009-504
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIÄT Staff Report D2009-37 regarding Consent Applications 865 -
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868/09 Grewal be received;
AND THAT Council defer the applications until such time as the applicant
provides for rnunicipal review a conceptual plan of subdivision for the entire
subject lands including the layout of the four lots proposed to be created by
consent.tt
CARRIED UNANIMOUSLY
(b) StaffReport D2009-40 regarding Blondeel Consent Application E58/09.
File: D10.09 BLONDEEL
2009-505
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Staff Report D200940 regarding revised Consent,A,pplication
858/09 Blondeel be received;
AI\D THAT Council recommends to the Elgin county Land Division
committee that severance application 858/09, submitted by Blondeel
Nursery Inc., be approved subject to conditions:
1. rezoning
2. apportionment of assessment for drainage as per the
Drainage Act requirements
3. Letter of Undertaking confirming the conveyance of the
severed parcel to the adjacent property owned by Siegfried
and Margaret Blondeel identilied as assessment Roll # 34-
10-000-003-14400
4. a copy of the final survey provided to the municipality."
Councillor Taylor noted hìs opposition to decìsions made based on
assessment møppìng nol necessarily being conect and requested a ¡ecorded
vole.
InFavour Oooosed
MøyorAcre Councillor Taylor
Councillor Casìer
Deputy Mayor Evønitskí
Councillor Ketchabøw
Motion Carried on a vote of 4 to I in favour
7. ROADS. ÄGRICULTURE & DRAINAGE
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(a) Corresopondence dated October 9,2009 from The Port Burwell Legion regarding
"Armistice Parade - Nov. 8/09'.
File: T09
2009-s06
Moved by Councillor M Taylor
Seconded by Councillor W Casier
*THAT Correspondence dated October 9,2009 from the Royal Canadian
Legion Branch 624Port Burwell be received;
"THAT the Council of the Municipality of Bayham approves the request by
the Royal Canadian Legion Branch 624PortBurwell for permission to use
streets within Port Burwell for the Armistice Parade to be held Sunday
November 8, 2009 at 12:00 p.m., subject to the provision of proof of liability
insurance coverage in the amount of $2 million;
THAT Wellington, Robinson and Pitt Streets be temporarily closed during
the parade;
AND THAT the Bayham Public Works Superintendent be directed to
provide the necessary provisions for traflic control and safety."
CARRIED UNANIMOUSLY
1. PUBLIC MEETING
2009-s07
Moved by Councillor W Casier
Seconded by Councillor M Taylor
'TTHAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Drainage Act il
CARRIED UNANIMOUSLY
1. Public Meetins
(a) 8:00 p.m. - Municipal Drain No. I to consider Spriet Associates
Engineer's Report #208321 dated September 28, 2009.
2. Declaration of Pecuniary Interest and the General Nature Thereof
None
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3. StaffPresentation
(a) StaffReport DR2009-008 regarding Municipal Drain No. I and attached
Engineers Report.
File: E09
Report was presented by Drainage Superintendent Bill Knifton and John
Spriet, Engineer.
The Drainage Superintendent advised that 19 persons had attended a
meeting to discuss concems and the need to upgrade Drain No. l.
Mr. Spriet explained the public meeting process, noting that public
comments or questions from the public and Council were welcome
regarding the project construction. He added that the proposed court of
revision will address any issues with assessment of the construction costs.
4. Public Comments
Mathew Schafer questioned whether Branch C of the No. 1 Drain is working
properþ.
Mr. Knifton advised that the Main Drain is not working.
Mr. Spriet suggested no complaints have been received, and he will be looking into
this.
5. Council Comments and Ouestions
Councillor Casier questioned whether the old drain would be disconnected, to
which Mr. Spriet responded yes, taken out or destroyed, the same route will be
followed with the new construction.
Councillor Ketchabaw questioned whether M¡. Herman has a pond that will affect
the drain.
Mr. Spriet responded that he does and that a catch basin will be installed to control
the water elevation.
6. Adiournment
2009-508
Moved by Councillor M Taylor
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Seconded by Councillor W Casier
TTTHAT the Public Meeting be adjourned at 8:20 p.m."
CARRIED T.JNANIMOUSLY
7. Disposition of ltem
(a) Disposition
2009-509
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport DRj¿009-008 regarding Municipal Drain No. 1
be received;
AND TIIAT in accordance with Section 78 of the Drainage Act,
Council of the Corporation of the Municipality of Bayham hereby
adopts Spriet Associates report #208321dated September 28,2009,
referred to as the (I)rain No.l" report;
AND THÄT Provisional By-law #2009- ll2 be given first and second
reading;
AND THAT the Clerk be directed to distribute copies of the
Provisional Bylaw and Notice of the time and place of the first sitting
of the Court of Revision to the affected parties pursuant to Section
46 (2) of the Drainage Act;
AND THA.T a date of November 5,2009 at 8:00 p.m. be set for the
first sitting of the Court of Revision."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit Report for period ending September 30,2009.
File: PlO
2009-510
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THÄT Building Permit Report for month ending September 30, 2009 be
received for information. f f
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CARRIED UNANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSO¡INEL
(a) Cheque Register being Cheque #7233 to Cheque #7329 inclusive, except Cheque
#7234 totaling $235,578.39 and Payroll Disbursements for the period ending
September 20 and October 4,2009 totaling $51,448.18 and $51,149.18
respectively.
2009-5ll
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque #7233 to Cheque #7329 inclusive,
except Cheque #7234 totaling $235,578.39 and Payroll Disbursements for
the period ending September 20 and October 4,2009 totaling $51,448.18
and $51,149.18 respectively be approved.'r
CARRIED UNANIMOUSLY
(b) StaffReport F2009-42 regarding Capital Budget 2010.
File: F05.10
Council suggested waiting until after the operating budget is available and the
service review study is started, before considering approval ofthe capital budget.
(c) StaffReport PW2009-20 regarding Three Quarter Ton Truck.
File: Fl8
2009-512
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT StaffReport PW2009-20 regarding Three Quarter Ton Truck be
received;
AND THAT Council direct staff to purchase a used vehicle."
CARRIED UNANIMOUSLY
(d) StaffReport PW2009-21regarding Straffordville Medical Building Roof Repairs.
File: L04
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Council Minutes October 15,2009
2009-513
Moved by Deputy Mayor C Evanibki
Seconded by Councillor W Casier
I'THAT Staff Report PW2009-21 regarding Straffordville Medical Building
Roof Repairs be received;
AND THAT Staff be authorized to proceed with repairs to the Straffordville
Medical Building roof repaÍrs as quoted by Janzen Exteriors."
CARRIED T.INANIMOUSLY
(e) StaffReport PW2009-22 regarding Replacement of Signs - Port Burwell.
File: T07
2009-514
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
'TTHAT Staff Report PW2009-22 regarding Replacement of Signs - Port
Burwell be received;
AND THAT Staffbe authorized to proceed with new faces for blades in
Port Burwell in a blue and white format.'f
CARRIED UNANIMOUSLY
(Ð Correspondence dated September 24,2009 from Long Point Region Conservation
Authority regarding "2010 Operating and Capital Budgets".
File: A16
2009-st5
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
rTHAT correspondence from lnng Point Region Conservation Authority
regarding 2010 Operating and Capital Budgets be received;
AND THAT the Council of the Municipality of Bayham supports the 2010
Operating and Capital Budgets as presented.rf
CARRIED UNANIMOUSLY
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(g) StaffReport C2009-24 regarding Service Delivery Review Project.
File: D02
2009-516
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffReport C2009-024 regarding Senice Delivery Review
Project be received;
AND THAT Staffbe directed to initiate the general program for municipal
Service Delivery Review as outlined in Report C2009-024."
CARRIED UNANIMOUSLY
(h) Draft By-Law 2009-099 being a By-Law to further amend By-Law 2009-006
appointing members to Boards and Committees.
2009-517
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
TTTHAT By-Law 2009-099 being a By-Law to amend By-Law 2009-006
appointing members to Boards and Committees of the Municipality be
presented to Council for enactment.rr
CARRIED IINANIMOUSLY
(Ð Draft By-Laws 2009- 116, 2009-117,2009-ll8 and 2009-l l9 to authorize the
execution of agreements for winter conhol.
2009-518
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT By-Laws 2009-116,2009-117,2009-118 and 2009-119 being By-
Laws to authorize the execution of agreements for winter control be
presented to Council for enactment.r'
CARRIED UNANIMOUSLY
() StaffReport C2009-26 regarding RFP Results - Ferry Service Feasibility and
Impact Study.
File: Fl l
Page 11 of14
Minutes of the regular meeting of council held October 15, 2...
Page 20 of 405
Council Minutes October 15,2009
2009-st9
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
"TIIAT StaffReport C2W9-26 regarding RFP Results - Ferry Service
Feasibility and Impact Study be received;
AND THAT the proposal submitted by CPCS Transcom Limited dated
October 9,2009 for the International Ferry Service Feasibility and Impact
Study be accepted;
AI\D THAT By-Law 2009-120 being a By-Law to authorize the execution
of an agreement between the Municipality of Bayham and CPCS Transcom
Limited for the International Ferry Service Feasibility and Impact Study be
presented to Council for enactment."
CARRIED UNANIMOUSLY
(k) StaffReport C2009-25 regarding Boundaries Act Outline.
File: S09
There was consensus that a legal opinion determining what can be achieved through
the Boundaries Act process be obtained prior to üaking any action.
2009-520
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"THAT StaffReport C2009-025 regarding Boundaries Act Outline be
received for information. I'
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) Correspondence dated October 1,2W9 from Elgin Area Primary Water Supply
System regarding "Policy Proposal Notice: Stewardship - Leadership -
Accountability. Managing Ontario's Water Resources for Future Generations".
File: E08
2009-521
Moved by Deputy Mayor C Evaniski
Seconded by Councillor M Taylor
Page 12 of 14
Minutes of the regular meeting of council held October 15, 2...
Page 21 of 405
Council Minutes October 15,2009
"TIIAT correspondence from Elgin Area Primary Water Supply System
regarding Policy Proposal Notice: Stewardship - Leadership -
Accountability and Managing Ontario's Water Resources for Future
Generations be received for information.t'
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
12. BY.LAWS
(a) By-Law 2009-099 A By-Law to further amend By-Law 2009-006 (Committee
memben)
(b) By-Law 2009-ll2 A Provisional By-Law to provide for drainage works
(Municipal D¡ain No. 1) "fnst and second readings only"
(c) By-Law 2009-116 A By-Law to authorize the execution of an agreement
(Wilson)
(d) By-Law 2009-ll7 A By-Law to auhorize the execution of an agreement
(Underhill)
(e) By-Law 2009-l l8 A By-Law to authorize the execution of an agteement
(Laemers)
(Ð By-Law 2009-ll9 A By-Law to authorize the execution of an agreement
(Sproul)
(g) By-Law 2009-120 A By-Law to authorize the execution of an agreement (CPCS
Transcom Limited)
2009-s22
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT Provisional By-Law 2009-112 for the MunicipalDrain No. 1 be
read a lÌrst and second time.r'
CARRIED UNANIMOUSLY
2009-523
Moved by Councillor E Ketchabaw
Seconded by Councillor M Taylor
I' THAT By-Laws 2009 -099, 2009 -116, 2009 -117, 2009- 1 1 8, 2009-1 I 9 and
Page 13 of14
Minutes of the regular meeting of council held October 15, 2...
Page 22 of 405
Council Minutes October 15,2009
2009-120 be read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(h) By-law 2009-I2l A By-law to confinn all actions of Council
2009-524
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"That confirming By-law 2009-l2l be read a lirst, second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
2009-52s
Moved by Deputy Mayor C Evani*ki
Seconded by Councillor E Ketchabaw
'iTHÄT the Council meetÍng be adjourned,ú9227 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page 14 of 14
Minutes of the regular meeting of council held October 15, 2...
Page 23 of 405
ONTARIO PROPERTY AND ENVIRONMENTAL RIGHTS ALLIANCE
Unit *A', 135 Church Street, North, Mount Forest, Ontario, NOG 2L2
Phone: (519) 323-2308 / Fax: (519) 323-0289
E-Mail: ooera(@bmts.com / Web Page:
TO: Mayor and Council
Ontario Municipalities
RE: Essa Township Resolution
FROM: R.A. (Bob) Fowler
OPERA Secretary
DATE: October 21,2009
By majority vote the elected Council of a Simcoe County muuicipality, Essa Township, approved subject Resolution as copied
verbatimbelow.
Resolution No: C222-2009 Moved by: Macdonald, Seconded by: Henderson
ITIAT the Council of the Township of Essa has identified the need þr an independent review of the NVCA regarding how they
collect and charge þr permit fees, levy fees and the duplication of planning for residents, businesses and the municipalities in the
NI/CA catchment area;
NOW THEREFORE BE IT RESOLVED
TITAT the Council of the Township of Essa requests municípalities in the NVCA wqtershed to support qn immediqle reviøu by an
independent third party who will be asked to develop øn øction plan on matters such as but not limited to, the duplication and
required level of planning in the NVCA cstchment areø; halting collection of permit fees by the NTCA, but instead with
municipalities collecting reasonablefees to meet the objectives set out in the Conservation Act, and passing along øppropriøtefees
to the NVCA for services performed; streqmlining of sertices and a strategt for reduction of levy fees; and further
TIIAT Essa Council looks forward to working with the NVCA in order to provide ø better sertice to qll residents of the areø'
It ß requested that a copy of this resolution be sent to qll NI/CA member municipølities þr consideration and support.
A recorded vote was called:
Councilor Henderson Yea
Councilor Macdonald Yea
DeputyMayorDowdall Yea
Mayor Guergis Yea Carried
An overflow audience that attended this Council proceeding included private citizens, farmers, politicians, contractors, land
deveþers and representatives of numerous landowner organizations such as Food Chain, Land Use Council, Ontario Federation
of Agriculture, Ontario I¿ndowners Association, Ontario Property and Envi¡onmental Rights Alliance and Peat Farmers of
Ontario. Quiet and attentive, the very number and diversity of spectators expressed by their collective presence not only vigilant
interest in the approved Resolution but also a growing public demand for more accountability and tansparency where municipal
charges and development fees levied by district Conservation Authorities ¿ìre concerned. It's hoped the vision and resolve of the
Essa Township council to that end is duly noted and will be endorsed by other municipalities across Ontario.
The above Resolution may be a defining event in the ongoing struggle for provincial legislation that recognizes the statutory right
of private citizens to own land in Ontario. Since World V/ar II that right, the comerstone of English common law for more than 800
years, has been steadily eroded by regulatory excesses ofunelected provincial sub-agencies, by land use manipulations of
provincially-endorsed lobbyists and by covert interventions of provincially-subsidized Non Govemment Organizations.
"to protecl snd entrench ín løw, Iandowner rights and responsíbílities"
Copy of resolution passed by Essa Township regarding "Nottaw...
Page 24 of 405
TOWNSHIP OF FRONTENAC ISLANDS
P.O. Box 730, WOLFE,SliÁ.ND, Ontu K0H 2Y0
WHEREAS the Federal Government, through Correction Services of Canada, has announced the closing
of six prison farms across Canada.
AND WHEREAS the Public Safety Minister, Peter Van Loan, has listened to feedback from the public and
we are appreciative of the recent announcement that the abatto¡r located at the Pittsburgh lnstitution,
near Kingston, will remain in operation.
AND WHEREAS it is felt that there are many benefits in keeping all prison farms open. While it is
acknowledged that not many prisoners will end up w¡th a job on a farm, the¡r experience working on the
prison farms provide them with a host of transferable skills and teaches them the need for punctuality,
discipline, responsibility, good work ethic, and the importance of teamwork.
AND WHEREAS there is evidence that the way people treat nature (animals and the environment)
reflects in the way that they treat people, and vice versa. Many prisoners have grown up in abusive
situations and ended up abusive themselves; by working on the prison farms they get a new
appreciation for the importance of respecting their surroundings, which in turn helps in teaching them
to grasp the need for personal restoratíve behaviour. By working on the farms and seeing first hand
that a respective relationship with animals and nature is important, they learn that there is another and
a better way.
AND WHEREAS ¡t is felt that the costs of running these farms are offset by savings derived from these
locally grown foods. That is there are side benefits that are hard to put a dollar value on, such as
reducing CO2 in the environment with reduced transportation, and building of the ¡nmates self worth
and self-esteem which will help them reintegrate into society, and thus prevent them from returning to
prison.
BE lT RESOLVED THAT the Council of the Municipality of Frontenac lslands requests the Honourable
Peter Van Loan, and Correction Services Canada, to keep the six prison farms in question opened.
AND FURTHER THAT this resolution be forwarded to the Honourable Rob Nicholson, Federal Justice
Minister, and Peter Milliken, MP for K¡ngston and the lslands, and all municipalities in Ontario for their
support.
Copy of resolution passed October 30, 2009 by the Council of...
Page 25 of 405
Copy of resolution passed October 30, 2009 by the Council of...
Page 26 of 405
Offrce of the Chief Administrative Officer
Court Housg 7 Huron 9træt, Stratford Ontaric N5A 554
Tel: (s19) 271-0531
Fax: (519) 271-2723
Resolution of Perth County Council regading Residential-Farmland Property Tax
Concerns
Recommendation: R2009-496(Amended)
Moved by Councillor Hollinger Seconded by Councillor McKay
WHEREAS the 2009 Provincial assessment data included incorrect values in the Residential
class that should have been included in the Farmland class; and
WHEREAS such incorrect values will be adjusted by MPAC for the affected taxpayers by the
Post Roll Amended Notices, but for which such adjustments may create a budget shortfall for
municipalities by having to write-off the differences; and
WHEREAS outstanding building permits not processed in a timely manner affect municipalities'
revenue and could offset such write-offs; and
WHEREAS incorrect values in the RT and FT class have an impact on the OMPF calculations for
both 2009 and 2010;
NOW THEREFORE BE IT RESOLVED THAT MPAC be requested to provide additional,
proactive reporting to municipalities to disclose such pending assessment changes in the future;
and
THAT MPAC be requested to process the outstanding building permits to ensure that no
Assessment revenue is lost, and that new permits be processed in a timely manner; and
THAT the Ministry of Finance be requested to reconcile the 2009 OMPF, and to adjust the 2010
OMPF calculations to their proper values; and
THAT a copy of this resolution be forwarded to the Hon. John Wilkinson, MPP, Eastern Wardens
Caucus, the Western Warden Caucus, the Association of Municipalities of Ontario (AMO) for
circulation, the Ontario Federation of Agriculture (OFA), the Christian Farmers Federation of
Ontario (CFFO), and the National Farmers Union of Ontario (NFU) for support.
Carried
The Council of the County of Pefth requests support for the above motion. Contact is:
Renato Pullia, Director of Corporate Servicesffreasurer
5L9-27t-0531 ex 210 FþX, 5L9-27L-6265 rpullia@pe¡thcounty.ca
DISCT.AIMER
This material is provided under contract as a paid seruice by the on:ginating organÞalion and does nol necessarily rellect the view or
positions of the Associalion of Municipalities of Onlario (AMO), ils subsidiary companies, olfrcerc, d¡rectoß or agenls
Copy of resolution passed by the Council of the County of Pe...
Page 27 of 405
TowNSHIP OFWIINFTEET
Box 40, 19M43 Hwy#3, Wainfleet, ON LOS lVO
Tel: 905-899-3463 . Fax: 905-899-2340 . www.township.wainfleet.on.ca
15,2009
Ar,r, MuxlcIpALrrIEs rN THE Pnovnvcr or Onrmro
MIMSTRY oF NATURAL REsoURcEs PRoVINCI¡T,T,y STCNTFICANT WNTT,IXOS
At the Council meeting of Tuesday, October 13,2009, the following resolution was passed, respecting the
above referenced matter:
WHEREAS the Ministry of Natural Resources proposes to designate ø significant
portion of land in lYainfleet øs Provincially SigniJìcant lletlands (P570;
AND WHEREAS these designations represent a significønt erosion of property owners'
private property ights ;
AND WHEREAS the designations have been møde unilaterally and without public
input;
NOW THEREFORE BE IT RESOLWD THAT the Corporationþr the Township of
lltainJleet strongly objects to the wetland mapping proposed for this municipality by the
Ministry of Natural Resources;
AND THAT Council directs staff to draft a letter to the Ministry of Natural Resources
outlining Council's objection to the mapping;
AND FURTHER THAT a cory of the letter be sent to the Association of Municipalities
of Ontario, Peter Kormos, M.P.P. and all Ontario municipalities for their consideration
and support.
Carried
Tanya Lamb
Township Clerk
Contact Information
Tanya Lamb, Clerk
Township of Wainfleet
19M43 Highway No. 3
P.O. Box 40
Wainfleet, ON LOS lVO
Phone: 905-899-3463 ext. 223
Fax 905-899-2340
Email: tlamb@townshirr.wainfleet.on.ca
Yours trul¡
Copy of resolution passed October 13, 2009 by the Council of...
Page 28 of 405
localAuthoríly
Servlces Ltd.
2OO9.20lO
Whether you are municipal staff or an elected official, join us to learn about existing
and new program/service offerings from AMO/LAS. These no-cost sessions are your
chance to learn how to leverage our experience, programs, and leadership
so you can do more for your municipality.
Session Schedule:
9am - l0:15 - Monitor Energy and Plan to Succeed with LAS' EMT and Energy
Management Planni ng Tool
We will introduce our new Energy Planning Tool (EPT) and outline how it will help your organization
meet the regular reporting requirements ot¡tlined in the Green Energy Acf. We will also demonstrate
our successful Energy Management Tool (EMT) and discuss how this web-based software can help
municipalities of all sizes save money through active monitoring and benchmarking of electricity,
natural gas, and water accounts. The tool can also help municipalities meet corporate environmental
stewardship goals including GHG reductions.
10:30 - ll:15 - Leveraging the Green Energy Act - IAS Solar Photovoltaic Proiect
LAS now offers a turnkey renewable energy project solution to all interested municipalities. Discover
how the installation of solar PV anays on an existing municipal facility can provide a long-term
revenue source for your organization by selling green energy into the Ontario electricity grid. This
program also provides a great opportunity to educate your community abor.¡t the benefits of
sustainability and green power.
1l:15 - l2:00pm - L.AS Natural Gas and ElectrÍcity Program
More than 160 municipalities take part in the LAS Electricity and Natural Gas Procurement Programs.
This session will provide current members with an update of both programs (including program
savings), and will also provide an overview of program benefits and the enrollment process for
municipalities that do not yet participate.
Networking lunch providedl
1:00 - 2:00pm - Municipal lnformation & Data Analysis Sysfem (MIDAS)
Learn about recent uograde to MIDAS, including the integration of the graphic/reports and mapping
sections, and the incorporation of Microsoft's Mrtual Earth into the GIS software. MIDAS is a web-
based query and analysis toolthat converts raw Financial lnformation Return (FlR) data into
meaningful reports, graphic presentations, thematic mapping, and cartographic printing. MIDAS is a
tool that can benefit all municipalities as it makes municipal benchmarking convenient and fast.
2:00 - 3:00pm - Federal Gas Tax Program Update
This update will advise you of the relevant changes to the Federal Gas Tax funding anangement for
the period of 2010 to 2014, and will provide an update on the focus and purpose of the program going
forward. Hear about some progressive projects that are helping municipalities undertake solid,
informed infrastructure fìnancial planning.
Hall Se
Correspondence from Local Authority Services Ltd. regarding ...
Page 29 of 405
2009-10 Town Hall lnformation/Update Sessions
Ifiese sessions are no-cost but we requíre pr*registration for all attendees.
Times: 9:00am- 12:(N noon and 1:00pm- 3:00pm- lunch will be provided
REGISTRATION DETAILS:
Association of Municipalities of Ontario
200 University Avenue, Suite 801
Toronto, Ontario, M5H 3C6
416-971-9856 | Toll Free 1-877426-6527
Thurcday,
October 8, 2009
Gity of Dryden
Dryden City Hall
30 Van Horne Ave
Dryden P8N 247
(807t223-1147
! nrvt !pu
REVISED DATE!
Wednesday,
November 4,2009
City of Sault Ste.
Marie
City Hall- Council Chambers
99 Foster Drive - Level 3
Sault Ste. Marie P6A 5N1
t705) 759-2500
!nu !pu
Friday,
November 2O,2OO9
Town of Bracebridge
Town Hall- Council Chambers
1000 Taylor Court
Bracebridge P1L 1Ro
t7o5t ÊLa>5)64
!nu Epu
Thursday,
January 14,2010
Gity of Kingston
lnvista Gentre
1350 Gardiners Road
Kingston K7P 0E6
(613\ 544-4442
! ¡tt ! Ptr,t
Thursday,
February 4,2010
Municlpality of
Southwest Middlesex
Glencoe Arena Auditorium
138 MillSt.
Glencoe NOL 1M0
(519t 287-2015
Enu npu
Thursday,
February 11,2010
Town of Grimsby
Elizabeth St. Pumphouse
447 Elizabeth St.
Grimsby L3M 3K9
t905) 94+9634
! nut Epu
Wednesday,
December 9, 2009
Via Weblnar Sessrbn detaíls wtll be provided
to regístrants closer to the date
fl nu npu
Name:Title:
Municipality:
Phone:Email:
Please FÐ( registration form to A:MOILAS at (416) 97f -6191 or
ema¡l to Susan at sallardvce@-amo.on.ca
vr/wìfl.amo.on.ca -- Msit the AIIIO and LAS websites - www.las.on.ca
Correspondence from Local Authority Services Ltd. regarding ...
Page 30 of 405
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E+nail: amo@amo.on.ca
ALERT No: 09/069
þ-
ÉtrlJTo the attention of the Clerk and Council
October 15,2009
AMO Report to Members on September 2009 Board Meeting
To keep members informed, AMO provides updates on important issues considered at regular AMO
Board of Directors' meetings. Highlights of the September 2009 Board meeting follow:
aa H1N1 and lnfluenza Season Update
The Board received an update from the Ministry of Health and Long-Tenn Gare on the emergence of
H1N1 and other influenza strains and their likely impact on this year's flu season. Prevention plans
were described including immunization and antivirals and the role of public health units and local
pharmacies in addressing outbreaks of H1N1 in communities.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: owolfbeiss(ôamo.on.ca; phone: 416-971-
9856 ext. 329.
! ! Recommendations on Provincial Review of Long Term Affordable Housing Strategy
The Board approved two recommendations for submission to the Long Term Affordable Housing
Strategy. To shift from prescriptive legislation to the kind of permissive legislation required to support
the consolidation of about 28 housing and homelessness programs into a single, outcomes-based
housing program, the Act will need to be changed. The Board recommended legislative
amendments required to support the consolidation of all programs consistent with the report of the
PMFSDR and to vest AMO and the City of Toronto with the responsibility of appointing
municipal/DssAB representatives to the Social Housing Services Corporation Board of Directors.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: owolfbeiss@amo.on.ca; phone: 416'971-
9856 ext. 329.
n ! Response fo Accessibility for Ontarians with Disabilitîes Acú (AODA) Buìlt Environment
Standard
The Board endorsed seven recommendations to be submitted to the public review on the initial draft
Built Environment Standard. The recommendations and key issues were provided to the members in
an ALERT issued September 28,2009.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: owolfbeiss(@amo.on.ca; phone: 416'971-
9856 ext. 329.
tt AMO's Federal Gas Tax Fund and Public Transit Fund Outcomes Report
Board approved public refease of the AMO Gas Tax Fund & Public Transit Fund Outcomes Report
which demonstrates that investments in environmentally sustainable municipal infrastructure have
led to cleaner water, cleaner air, and reduced Greenhouse gas emissions. The report demonstrates
that municipalities have leveraged this long-term, predictable funding source to invest in local
priorities that contribute to these environmental objectives while improving community sustainability.
The complete report can be found on a new interactive website titled Gas Tax at Work at
www.gastaxatwork.ca.
Contact: Judy Dezell, Project Manager, email: idezell@amo.on.ca; phone: 416-971-9856 ext. 306.
u un¡c¡pa¡11:î?äii:-"i ^llo1-3
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 31 of 405
tra B¡ll 186, Violence and Harassment in the Workplace
The Board received an update on Bill 168, an amendment to the Occupational Health and Safety
Act regarding new requirements for employers on violence and harassment. A recommendation
was passed that AMO support the goals and policies of the Bill but recommends changing the
implementation process to one year from six months. AMO will also ask for clarifìcation on a
number of matters including expectations for work refusal and prevention of domestic violence in
the workplace.
Contact: Darcy Higgins, PolicyAdvisor, email: dhiggins@amo.on.ca; phone: 416-971-9856 ext.
315.
!tr S¿ÁPP (Strategic Lawsuit Against Public Participation)
The Board received resolutions regarding SLAPP from the City of Mississauga, City of Hamilton and
62 other municipalities. SLAPPs or assigning costs at OMB hearings to citizens is a tactic, which
often leads to a'chill effect'that discourages citizens' participation in local decision making. The
National Assembly of Quebec has passed a change to their Code of Civil Procedures to prevent
such cases. The Board resolved that AMO staff meet with staff in the Ministry of Municipal Affairs
and Housing in order to develop solutions to prevent SLAPPs and to avoid undue costs placed on
citizens in OMB hearings to protect those with legitimate concerns.
Contact: Darcy Higgins, Policy Advisor, email: dhigoins@amo.on.ca; phone: 416-971-9856 ext.315.
trtr Gianf Hogweed- Weed Control Act
The Board received resolutions from the Township of Huron-Kinloss and twenty other municipalities
asking the Province that Giant Hogweed be added to the Weed ControlAct to help prevent the
spread of this toxic, non-native plant. The Board resolved that AMO write to the relevant ministries
asking them to work collaboratively to develop a strategy on Giant Hogweed that would aim towards
province-wide elimination of the species, using public education, effective control strategies and
adequate municipal authority.
Contact: Darcy Higgins, Policy Advisor, email: dhiogins(@amo.on.ca; phone: 416-971-9856 ext.
315.
DD Proposed Medical Officer of Health and Associate Medical Officer of Health
Compensation
The Board was advised that Ministry of Health and Long-Term Gare (MOHLTC) is offering 100o/o
incremental funding of salary and benefits for Medical Officers of Health on top of cunent board of
health compensation in order to move Medical Officers' of Health and Associate Medical Officers' of
Health compensation into the ranges specified in the 2008 OMA Physician Services Agreement.
Contact: Petra Wolfbeiss, Senior Policy Advisor, email: pwolfbeiss@amo.on.ca; phone: 416-971-
9856 ext. 329.
DZ Energy lssues Update
The Board received an update on the Regulations and other recent decisions related to the Green
Energy and Green Economy Act, 2009. The Ontario Government listened to AMO and amended the
regulations to accommodate municipal concerns. The amendments ensure municipalities are
consulted prior to the government approving applications, stringent setbacks are in place for certain
projects, and municipalities will be compensated for increased costs. The five of the recently
announcedlen Sfeps to Green Energy that are pertinent to municipalities are the transmission
upgrades, feed-in tariff program, renewable energy approval, the creation of the renewable energy
facilitation office, and the municipal renewable energy compensation program. More details about
these initiatives are in AMO Alert 09/066 from September 28. AMO will continue to evaluate
pertinent regulations as they are developed and will bring recommendations forward.
Contact: Scott Vokey, Energy Services Coordinator, email: svokev@amo.on.ca; phone: 416-971-
9856 ext. 357.
uun¡c¡par¡11:îîä'li:fi ^Ho
F-E
tJJJ
2-3
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 32 of 405
MEMBER GOMMUNIGATION
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-98s0 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/071
To the attention of the Clerk and CouncÍl
October 22,2009
FOR MORE INFORMATION CONTACT:
Darcy Higgins, Policy Advisor
(416) 97r-9856 ext 315
l-E
HJJ
B¡ll 168, Violence & Harassment in the Workplace
lssue:
Bill 168, the Occupational Health & Safety Amendment Act (Violence & Harassment in the
Workplace), was debated and passed second read¡ng on October 20 by the Legislative
Assembly of Ontario. lt has been deferred to the Standing Committee on Social Policy.
Background:
The Billwill require all employers ¡n Ontario with five employees or more to develop policies
regarding workplace violence and harassment in order to reduce their occurrence.
The Bill's intention is to clarify the Occupational Health and Safety Act and to add more
certainty to it, by mandating that employers take every reasonable precaution to protect a
worker from health and safety issues in the workplace, including violence. The Ministry of
Labour will provide employers with templates, guidelines and checklists that will assist them
in understanding obligations and expectations with regards to policies and programs.
The Bill provides for the right of an employee to refuse work on the basis of workplace
violence. lt does however, limit this ability in the case of police, fire, corrections, ambulance,
homes for the aged and health sectors, if there are inherent risks to the job, or, for example,
if leaving a situation could put someone else in danger. The transit sector is not included in
this limitation.
Action:
AMO will monitor the progress of the Bill and notify members when it is brought to the
Standing Committee on Social Policy, for those municipalities interested in submitting
comment. AMO will make a formal submission to the Committee as well.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
m unic¡par¡t¡4l:i?äi?:fi Allo1-1
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 33 of 405
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/072
To the attention of the Clerk and Council
October 22,2009
FOR MORE INFORMATION GONTAGT:
MatthewWilson, AMO Senior Policy Advisor
(416) 971-9856 ext. 323
þ-trrilJ
Minister of Finance Delivers Fall Economic Statement
lssue:
Today the Honourable Dwight Duncan, Minister of Finance delivered the 2009 Ontario
Economic Outlook and Fiscal Review.
Quick Summary:
The provincial government is now projecting a$24.7 billion deficit for 2009-10. This is a
significant increase over prev¡ous government estimates including one ¡ssued just last
month at $18.5 billion. This highlights the significant econom¡c challenges Ontario currently
faces. ln future years, deficits of $24.7 billion in 2010-11 and $19.4 billion in 2011-12 are
projected.
The Minister announced that the government would be conducting, "a rigourous strategic
spend¡ng revier¡y''focusing on government programs and serv¡ces. The spending review will
be conducted in the coming months with a detailed plan announced as part of the 2010
Budget. The review will include all provincial agencies, boards, and commissions. In
addition, the government will work with broader public sector partners to improve efficiency
and effectiveness. The priorities of the government will remain the sustainability of job
creation, health care and education.
This economic outlook underscores the importance of the outcpmes achieved for
municipalities during the Provincial-Municipal Fiscal and Service Delivery Review
announced last year. Ontario Drug Benefits were fully uploaded by the province in 2008.
Administration costs for the Ontario Disability Support Program (ODSP) were fully uploaded
this year and in 2010,90% of ODSP benefits will be provincially funded and the Ontario
Works benefit upload (3%) will commence. ln addition, the Ontario Municipal Partnership
Fund (OMPF) social programs component will continue to respond to changing social
assistance costs throughout this period. These uploads will benefit municipalities and local
property taxpayers for years to come.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
+
1-1 uun¡cipar¡ä!:î?äiT:fi allo
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 34 of 405
MEMBER COMMUNICATION
200 Universig Ave, Suíte 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.cer
ALERT No: 09/073
To the attention of the Clerk and Council
October 27,2009
FOR MORE INFORMATION CONTAGT:
Petra Wolfreiss , AMO Senior Policy Advisor
(416) 971-9856 ext 329
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AMO Applauds Government for Moving Forward on the
lmplementation of Early Learning and Ch¡ld Gare in Ontario
lssue:
The Premier announced today how the government will move forward on implementing the
recommendations for a high quality system of early learning and child care in Ontario
contained in the Early Learning Advisor's Report released earlier this year.
Background:
ln November 2007, the Premier of Ontario announced the appointment of Dr. Charles
Pascal to the position of Early Leaming Advisor and asked him "to recommend the best way
to implement full-day learning for four- and five-year-olds".
Dr. Pascal's Report; With our Best Future in Mind: lmplementing Early Learning in Ontario
contains 20 recommendations on implementing an integrated system of early learning and
child care for 0 to 12 year olds beginning in 2010.
ln short, the report calls for a new provincially funded, school-based system of early learning
and child care for four and five year olds. Ghildren under four years of age would continue to
be served in the municipally managed system. The report contends that by removing four
and five years olds from the municipal system, the existing resources in that system would
be used to better serve children under four, with the hope of increasing access to child care
for families with young children.
Today's announcement focused on moving fonrvard with a phased implementation of
moving four and five year olds into the school system beginning in September 2010 with full
implementation commencing in 2015116. The first phase will see 35,000 four and five year
olds move into the education system. lnformation on which schools will be included in the
first phase of implementation will be provided at a later date.
1-2 uunic¡pa,¡âl:ïJåii:;li aHo
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 35 of 405
The government's commitment to moving forward on the recommendations of the Early
Learning Advisor is an important first step in addressing the child care pressures in
Ontario. Moving towards a school based system for four and five year olds will ensure
high quality and adequately funded early learning for this group. The commitment also
recognizes that investment in children is an investment in our future prosperity.
Municipalities are expected to play a key role in the transitional impacts related to child
care. AMO's goal is to ensure that opportunities for the child care system serving
children under four remains stable and responsive to local needs.
This good news story highlights the importance of all orders of government committing to
the child care and early learning needs of our families and children.
At this time, the federal government is scheduled to eliminate $64 million in child care
funding for Ontario's municipalities as of March 31,2010. As mandated providers of child
care services, Ontario's municipal governments believe that the federal government must fix
its cut of the approximately $64 million in federal child care funding. Municipal governments
should not be put in the position of having to eliminate child care spaces with the elimination
of these funds and Ontario's families should not be put in a position of struggling to find high
quality early learning and care for their children.
Action:
AMO looks forward to working with the Province to make the most of this opportunity and
help ensure the process is as smooth as possible for children, their parents and municipal
governments who are child care providers.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
Mun¡cipariî::îîäii:."i aHo
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2-2
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 36 of 405
MEMBER COMMUNICATION
200 UniversityAve, Suíte 801
Toronto, ON MsH 3Co
Tel.: (416)971-9856 | Fax (416) 971-619'l
E-mail: amo@amo.on.ca
ALERT No: 09/074
To the attention of the Clerk and Council
October 27,2009
FOR MORE INFORMATION CONTAGT:
Matthew Wilson, AMO Senior Policy Advisor
(416) 971-9856 ext. 323
þ-ffi
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-JGood Government B¡ll Proposes Municipal Election Changes
lssue: Today the Honourable Chris Bentley, Attorney General introduced a bill which
would amend lhe Municipal Elections Acf, 1996.
Quick Summary:
After each mun¡cipal election, the provincial government rev¡ews the Act which governs the
conduct of elections to determine any changes to improve the administration of elections.
The govemment has completed its review and proposes a number of changes to existing
election practices. Proposed changes include:
Date Change - The legislation would move the election date forward to the fouÍh Monday
of October. The next municipal election would be held on October 25,2010.
Campaign Financing - Campaign surpluses in future elections would go to the municipality.
Existing surpluses could be used by candidates for the election of 2010 only. Fundraising
limits would be increased from 70 cents per elector to 85 cents. The bill would establish
new contribution limits of $5,000 per contributor in each jurisdiction in addition to the
existing limit of $750 per candidate. The proposal provides for more detailed reporting
requirements of election expenses for all campaigns. In addition, municipal clerks would
make allfinancial filings available in electronic format.
Compliance Audits and Financial Accountability - Responsibility for Compliance Audits
would be shifted from Councils to an arms-length Compliance Committees of 3-7 citizens
appointed by all Councils. This would replace the current system in which Council's may
appoint or delegate such duties.
Accessibility - The proposed changes would have regard for the needs of disabled voters
and candidates.
Voters List - The change would permit municipalities and MPAC to use additional sources
of personal information to improve the accuracy of the voters list.
For more information regarding these and other proposals contained in the Good
Government Bill, please visit the Ministry of MunicipalAffairs and Housing's website.
AMO's detailed review of the bill will continue.
This information is available in the Policy /ssues secfr'on of the AMO website at www.amo.on.ca.
uunic¡par¡îl:îîäii:,ei ^Ho1-1
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 37 of 405
200 UniversityAve, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/075
To the attention of the clerk and council FoRMoRE lNFoRMArloN coNrACr:
october 28,2oos lüåTiîii8üi:itYr"
senior PoricvAdvisor
Waste Diversion Act Review
Issue:
The Minister of the Environment has released the strategy on the Waste Diversion Act Review.
Background:
Last week, AMO's Alert advised that the province was set to release the diversion strategy -
"Report on the Waste Díversion Act Revíevl'. The report was released today and contains all
the key issues identified in AMO's earlier ALERT, such as:
o The waste diversion strategy proposes 100% Extended Producer Responsibility (EPR).
It intends to identify materials, targets and timelines to meet the targets.
o lndividual producers will be responsible for divefting the waste and provided the
flexibility in how they meet this responsibility. There will be requirements for regular
reporting and accountability measures including penalties for those who fail to meet
their requirements.
. The framework will also recognize a broader range of processes and technologies on
material recovery including Energy from Waste Facilities.
o The strategy identifTes the need to clarify roles and responsibilities of all participants
including the govemance structure and mandate of Waste Diversion Ontario (WDO).
. The strategy also speaks to the review of the Blue Box and transitional planning of this
plan to full EPR, including municipal investments, consumer accessibility and service
standards.
AMO, the MWA (formerly AMRC) Waste Task Force and our two respective Boards of
Directors will respond to the government's paper. We will also be keeping members
apprised of issues as they arise and will be seeking support as we develop the municipal
positions.
The Ministry release and full report can be viewed at http://www.ebr.qov.on.calERS-WEB-
Action:
FYI
uun¡c¡pa¡äl:îiäii:fi AHO
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Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 38 of 405
This information is available in the Policy lssues section of the AMO website at
www.amo.on.ca.l'-E
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2-2 Mun¡c¡par¡î::ïJäii:-"i allo
Correspondence dated October 15, 22, 27 and 28, 2009 from As...
Page 39 of 405
t4o-ì-
Octnúer 2A09
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Eyes on the Road and Hands on the Wheel
Ontorio's ban on cell phorrs ond ofher hond-lreld electronic devicæ will come into effecl
Octobcr 26É., 2æ9. This Þgislotion is obout keepitg ot¡r roods sofc. Sofe dríving
requires undivided ottention.
Prohibited while driving will be:
- Use of hond-held wircless communicstions devices (cell phones ond Blockberries);
- Texting or e-moiling;
- Use of hond-held electronic entertoinment devices (iPods; ÀÂP3 plcyers; 6omeBoys);
- Víewing displcy scrcens on devices unrclqled to driving (hptop computers or DVD
plcyers).
Therc will þ o 3-month worning priod,until Februory 1"r,2010 -
however, onyone who chooses to put others ot risk by drivitg
whiþ distrocted con sl¡ll be chorged with Cqreless or Donçrous
Driving - or both.
OtfiP Coverage for PET scons
EfÍective October ld, Positron Enission
Tomogrophy (PET) sconning is now o publicly
insured heolth service. Patients with certoin
npæ of concet,os well os lhose who ore
candidotøs Íor herrt surgery,will be eligible
for PET scons, which detecfs obnormol
tissues be'tter thon MRf or CT scons. Th¿
governrnent has been studying theeÍfeù on
potient outcotnes for sevenyqts.
For further informotion on OHIP coveßtge
of PET scons visif:
www.heqhh. gov.o n.co./enloublic/oubl icof ions/ohio/o€t.os¡x
Better Health for
Brampton
The Central West Local Health
fntegration Neturork (IHIN) will
prcsent hlghlights of the new
fntegrated Health Service Plant
which outlines plans to ¡mprove
aocess to health care sewices for
the next 3 yearc (2010 - 2013).
lhey are seek¡ng your feedback.
Date: October2Tr2OO9
Time: 7:OO pm - 9:OO pm
Location: Snelgrcve
Community Gentre,
11692 Hurontario Street
Call 1-866-370-5446, ext. 2OO
To reserve your seat.
For more information, visit
www.centralwestlhin.on.ca.
Correspondence from Linda Jeffrey, MPP Brampton-Springdale r...
Page 40 of 405
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Ontqrío ûlíníster of Revenue ín Brompton
On Wcûrcsdoy, Octúce 2l*,lhe Hon. John Wilkinçon, Minister of Revenue, will þ th¿
keynote speoker ot o brcokfost, hosted W 77ß Brunpton Board of Trade. He will speok
on Ontorio's Comprehensive To< Pockage, os prcsenfed in the 2009 Budçt. The
brcokfost will be held ot the Courtyord By lylorríott (90 Bisccyne Cresænt), beginniry ot
7:(þ om. For mon¿ informotion ond 1o purchose tickets, pleose visit the Brompton Boord
of Trqde's website ot: wuru.brqmptonbot.com.
Free Math Ttrtoring
Homework Help is enpanding its online pilot project in the Region
of Peel. Ttre Ministry of Eclucation offers real-time math tutoring
for Grade 7 to 1O Math students, by certified Onta¡io teachers.
Students can log in from Sunday to Thursday, 5:30 pm to 9:30 pm
for 20 hours a week of one-on-one confidential math tutoring.
Shrdents will also lind audio, video and other math resources on
the website. The pilot project is being delivered by Independent
Learning Centre: www.homeworkhelp.ilc.org.
Ontario Ombudsman
The Ontario Ombudsman investigatæ public complaints about the Onta¡io governmen! and conducts
investigations on important issues about government services. I recentþ received a review of the
complaints received from Brampton Springdale, in 2008-2009, which I would liketo share with you.
There were atotalof 32 complaints and the top four Minishies were:
r Minisüy of Community & Social Services 5. Ministry of Communþ Safety and Conectional Services 9. Minisby of Health and Img-Te¡m Care 5¡ Ministry of t¿bour 5
All complaints to the Ornbudsman a¡e confidential and ûee of charge. You can complain by phone,
by using the complaint forms on the website, by e-mail, letter, fa¿ or in person (appoinünent
required for walk-in complaints). For more information and all contact information visit:
www.ombudsman,on,ca
lÞ{rrrr.nltr¡ht5 !uC¡*¡r rtai¡l
www'serv¡ceontfirio-se
Constiluency OfÍice
380 BovairdDrive, Unit 13, Brampton, ON, L6Z 2S7
Fax: (905) 495-1041
www.lindajeffrey.ca
Tel: (905)495-8030 TTY: (90s)4954310
Correspondence from Linda Jeffrey, MPP Brampton-Springdale r...
Page 41 of 405
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Onr¡,nro PnovrNcr¡,r Porrcr
PoucE PRovINcIALE DE t'ONtnnto
Nnws Rrrmsn/
Coutr,tuNleuÉ
FROM/DE:ELGIN COUNTY OPP DATE: 14 October 2009
Operation lmpact a Memorable lnitiative
(AURORA) -. The Ontario Provincial Police (OPP) Operation lmpact, which began Friday morninç
and ended Monday night, resulted in a significant reduction in deaths on OPP-patrolled roads.
ln 2008, eleven people died in crashes on OPP patrolled roads during the same period. This year
only one person lost their life.
"l am extremely pleased with what we witnessed on Ontario roads this weekend," OPP
Commissioner Julian Fantino said. "The cooperation of the public and the commitment of our
officers resulted in only one life being lost, although even one life lost is too many."
The one person who was killed this weekend struck an OPP vehicle conducting a stop along Hwy
401 in the Napanee area. The stationary vehicle was rear ended by the passing motorist.
The OPP used both its own aircraft and a rental plane to patrol highways all weekend. The
aircraft worked with officers on the ground to lay 376 charges as well as identify a vehicle
driving erratically which resulted in a driver being charged for impaired driving.
"The Aircraft Enforcement Program has been very successful this summer," Chief
Superintendent Bill Grodzinski, Commander of the Highway Safety Division said. "We have
been able to move it and a second, rental aircraft, to different parts of the province and
patrol areas where before we've had to depend solely on ground enforcement."
Yesterday also marked the end of the nation-wide Operation lmpact, an enforcement-driven
initiative by police services across the country designed to increase public compliance with safe
driving measures and ultimately, to save lives and make Canada's highways the world's safest by
2010.
OPP officers checked 145,071vehicles, charged 7,155 people with speeding, 657 with non-seatbe
or child restraint use, laid 187 drinking and driving charges and handed out 113 three-day
suspensions.
This year to date, the OPP is continuing to see a decline in the number of fatalities on OPP-
patrolled roads with a reduction of 6.2 percent overthe same period last year (242vs.258 in 2008,
Speed-related fatalities are down 34.1 per cent (56 vs. 85), alcohol-related deaths are down 31.3
per cent (33 vs. 48) and deaths where non-seatbelt use was a factor are down 23.4 per cent (49 vs
64).
-30-
News Release dated October 14, 2009 from Ontario Provincial ...
Page 42 of 405
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Detach ment Com mander'ö ""
Report
ELGIN GROUP
Police Services Board
June - August 2OO9
Detachment commanders Report
"lE4ce[ïence in wfr,at we [o,
IntegriQ in wño we øre"
Rian CoX
Inspe ctor - 4)ctacfinrcnL 0ommand'er
Elgin Group Police Services Board June - August 2009 Detachm...
Page 43 of 405
Elgin County O.P.P.
42696 John Wise Line
St Thornas, Ontario
N5P 339
'l-cl: (519) 631-1920
Fa.'t: (5 l9 6i I -2923
Septemb et 23, 2009
MEMORANDUM
Elgin Group Police Services Board
450 Sunset Drive
St. Thomas, Ontario
N5R 641
Attention: Mr. Ghairman, and Police Service Board Members
I am pleased to present the June - August 2009 Detachment Commanders Report.
This report includes three sections:
. General information UPdate
. Business Plan Gommitments & lnitiatives
. Financial RePorts
17yø'w Cù'p
lnspector
Detachment Commander
Elgin County OPP
2
Elgin Group Police Services Board June - August 2009 Detachm...
Page 44 of 405
¡l
Alan Hack / Lynn Neale Fatal Motor Vehicle Collision
Tragically, Provincial Constable Alan Hack was fatally injured in a motor vehicle collision on
July 6th, 2009, Provincial Constable Lynn Neale received serious injuries in the same occurrence. On
behalf of the all Elgin County Detachment members, I wish to express my sincere appreciation to all
board staff for your support during this very tough bereavement period.
The first of four police memorials, the Canadian Police Memorial, will be held September 27,2009,
at Parliament Hill in Ottawa. Alan Hack will be one of three police officers to have their names added
to the Honor Roll. A large number of Alan Hack's family will be present along with me and
approximately eight Elgin County OPP officers, staff and their spouses.
Constable Lynn Neale was released from hospital care on September l Bth and will be continuing
her rehabilitation from her home.
The province's Special lnvestigation Unit has completed its investigation and has determined no
charges will be laid in conjuction with this investigation. The OPP's Professional Standards Branch is
in the process of completing an internal investigation.
Staffinq
Constable Stephan Marath was transferred to Elgin County detachment from
Haldimand Detachment on September I ,2009. Stephan Marath served previously as
an Elgin County OPP Auxiliary officer.
Probationary Constables Martin Webster and Jeremy Kulwartian, reported to Elgin
County Detachment on September Btr'. Martin Webster served as a member of
Scotland Yard in Great Britain prior to joining Elgin County OPP.
3
Elgin Group Police Services Board June - August 2009 Detachm...
Page 45 of 405
tlllonth 20(E ææ
Janmry 270 109
Fehmry 272 113
Marcfr æ4 1n
April 240 136
Mar 312 2æ
June 301 384
Julv 351 363
Aucnrs æ5
Seotember 28
Odober 215
No¿ember 216
Decernber 110
Year to Date 3114 1431
Auxiliarv Patrol Hours
Business Plan lnitiatives and Commitments
General lncidents 2008 & 2009
4
Month Elqin Group Area Provincial Area Totals
2008 2009 2008 2009 2008 2009
January 657 788 149 179 806 967
February 666 638 192 122 858 760
March 591 601 149 106 740 707
April 730 676 164 104 894 780
May 820 771 181 127 1001 898
June 959 746 150 136 1109 882
July 996 886 165 121 1161 1007
August 904 862 173 131 1077 993
September 846 161 906
October 783 149 932
November 683 164 847
December 694 133 827
Totals 9329 5968 1930 1026 ttl58 6994
Elgin Group Police Services Board June - August 2009 Detachm...
Page 46 of 405
Break and Enter lncidents 2008/2009
Motor Vehicle Collisions
Actual lncidents lncidents Cleared
Month 2008 2009 2008 2009
Januarv 20 13 1 0
Februarv 15 8 o 0
March 16 16 I 1
Aoril 16 10 1 0
Mav I 16 1 0
June 16 I 0 0
Julv 18 16 3 2
Auqust 22 19 3 0
Seotember 21 I
October 11 0
November 16 0
December I 1
Totals 188 107 12 3
Motor Vehicle Collisions Elgin County 2008/2009
Property
Damaoe Personal lniurv Fatalities Total Deer Collisions
Month 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009
January 77 85 '13 I 0 1 B9 95 24 21
Februarv 73 4B 10 I 0 0 81 57 24 13
March 56 34 I 7 0 0 65 41 22 16
Aoril 52 43 11 I 1 0 53 52 17 16
Mav 45 53 12 12 0 1 59 66 23 17
June 54 44 o 6 1 I 61 5'l 23 15
Julv JO 42 11 B 1
,l 48 51 7 11
Auoust 42 35 12 I 0 0 54 44 11 7
Seotember 39 12 1 52 15
October 69 14 0 83 38
November B6 B ¿96 34
December 98 12 1 111 23
Total 727 384 130 69 7 4 837 457 261 116
Elgin Group Police Services Board June - August 2009 Detachm...
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Deer- Motor Vehicle Collisions Elgin Gounty 2008/2009 By Township
Bavl tam Malahide Central Elsin South wold Dutton/Dunwich West Eloin Total
Month 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009
lanuarv 5 3 4 1 I 6 4 5 1 4 2 2 24 21
February 2 0 0 1 I 7 3 1 I 3 2 I 24 13
March 2 5 2 2 3 4 4 I 9 3 2 1 22 16
April 0 4 0 2 I 4 1 2 4 2 4 2 17 tô
Mav 0 tr 3 2 6 2 6 5 3 1 5 1 23 17
June 2 0 5 2 o 5 4 1 1 5 5 2 23 15
July I 2 3 0 0 2 1 2 0 3 2 2 7 11
August 0 I 3 2 6 0 1 3 0 0 1 I 11 7
3eptember 3 3 4 I 2 2 t5
October 4 7 7 10 5 5 38
November 3 3 I 4 4 2 24
Decembel 5 3 5 5 1 3 22
Total 27 21 36 12 70 30 u 20 38 21 35 12 250 116
Wings and Wheels Air Show June 20-21
The Wings and Wheels Air show was held on June 20 - 21, 2009 at the St. Thomas Airpoft. On
Sunday June 21"t, a very large crowd attended, causing tremendous traffic problems. Event
organizers were unable to utilize the majority of identified fields for parking due to rain. The volume of
traffic was so high, officers were unable to eflectively direct the traffic. This resulted in numerous
complaints from the public because many people were unable to find sufficient parking places for their
vehicles. Further details will be disclosed at the upcoming board meeting.
6
Elgin Group Police Services Board June - August 2009 Detachm...
Page 48 of 405
FINANCIAL REPORTS
The following tables are included:
. Municipal Contract Statistics - Hours of Service Table
. OPP Municipal Policing - Detachment Revenue Report
¡ Criminal Records Checks Summary Report
Contract Hours of Service 2009
Month Minimum Reouired Received Exceeded Overtime Hours
Januarv 5121.05 6254.75 1133.7 511.25
Februarv 5121.05 5260.25 139.2 608.25
March 5121.05 5683.5 562.45 588.5
April 5121.05 6084.25 963,2 609.75
Mav 5121.05 5941.52 820.47 814.5
June 5121.05 5733 611.95 679.25
Julv 5121.05 541 I 296,95 904.5
Auqust 5121.05 5842.25 721.2 585
Seotember
October
November
December
Year to Date 40968.4 46217.52 5249.12 5301
Elgin Group Police Services Board June - August 2009 Detachm...
Page 49 of 405
OPP Municipal Policinq - Detachment Revenue Report
Month Total Revenues Gollected
January $2.911.50
February s2,976.25
March $4.154.00
Aoril s4.o23.75
Mav $3,810.75
June s3.389.50
July $2,581.25
Auqust s4.456.50
Seotember
October
November
December
Year To Date Total $28,303.50
Soeed Siqn Update
The speed sign awarded to Elgin County Detachment from the Civil Remedies Program Grant was
delivered to the detachment in late August. I thank all members of the board for attending the media
presentation on September 7th with MPP Steve Peters and myself and have attached copies of some
articles from the local media.
The speed sign will be used on a regular basis, with Constable Troy Carlson developing a protocol
to manage the utilization of the sign. He will provide training to community policing committee
members and municipal employees where applicable'
B
Griminal Record Checks 2009
Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec Total
Vulnerable
Screening 161 144 112 120 168 259 84 119 1167
Regular 14 26 38 50 23 37 32 44 264
Total 175 170 150 170 19r 296 1r6 163 0 0 0 0 1431
Elgin Group Police Services Board June - August 2009 Detachm...
Page 50 of 405
lnsurance
I have acquired insurance which will cover the speed sign from any damage through vandalism or
collision for the speed sign and request the board assume responsibility for the cost of this policy.
The policy covers all risk to property with Aviva lnsurance Company for the above noted trailer is as
follows:
Value $25,925Rate .5811100 of value
Annual Premium $151 plus 8o/o TaxDeductible $1,000
Liability is automatically covered under the Province's master general liability program at no
additional cost.
R.l.D.E. Grant
To date, $6,401 of the awarded $14,006.14 has been utilized. The remaining funds will be used to
conduct R.l.D.E programs from Thanksgiving weekend through the festive season.
Month Dollar Spent Number of
Rides Municipality
Mav $1,37s.26 1 Bayham
June 0
July $1,675.50 I West Eloin
Aug $3,351.00 2 Bayham
Sept 0
Oct 1 Floatinq
Nov 1 N/A
Dec
Jan
Feb
$6,401.76
Approx
Amount
Allocated
$14,006.16
Amount
Soent $6,401.76
Total Left $7,604.40
Rlan CoX
lnspector
Elgin County Detachment
I
Elgin Group Police Services Board June - August 2009 Detachm...
Page 51 of 405
Elgin Group Police Services Board June - August 2009 Detachm...
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5'
Txe Onrrnro AecReclre ResouRces ConpoRATtoN
1001 CrnrvrplArN AvE. SurrE 103, BURLINGToN, ON L7L 524 nrto{d fr Ter: (905) 319-7424 Tot-l- FRee: l-866-308-6272 Fnx: (905) 319-7423 . t\-www.toarc.com M Þ{
October 8,2009
Attention: Clerk/ChiefAdministrativeOfficer
Dear Sir or Madam:
Re:
On behalf of the Board of Directors, I enclose for your information, the 2008 Annual
Report of The Ontario Aggregate Resources Corporation. The Ontario Aggregate
Resources Corporation (TOARC) was created in 1997 to act as Trustee for the Aggregate
Resources Trust which carries out many functions formerly undertaken by the Ministry of
Natural Resources, including the collection of aggregate licence fees and the
disbursement of those monies to municipal government.
The enclosed report includes a detailed account of the Corporation's financial affairs for
2008, as well as information on various rehabilitation and research initiatives undertaken
through the MAAP program as part of the Trust purposes.
I hope you enjoy the 2008 Annual Report and encourage you to circulate it among
members of your council. Additional copies are available by calling our office.
Yours truly,
President
Correspondence dated October 8, 2009 from The Ontario Aggreg...
Page 53 of 405
ffi CHAIRMAN'S MESSAGE
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The Ontarìo Aggregate Resources Corporation (TOARC)
clisbursed aggregate resource fees in 2O0B totaling $20 4
million dollars, This dramatic increase in fees over previous years
results from two things; the extension of the Aggregate
Resources Act over private lands in more areas of Ontario "' " a//
of Muskoka and Parry Sound districts and Halibutlon County;
and parts of Algoma, tVrprssing, Sudbury, Manitoulin and Thunder
Bay districts as well as parTs of Renfrew, Peterborough, Hastings'
Frontenac, and Lennox and Addington counties" and a near
doubling of most fees, The fees disbursed in 2008 (based on
2OO7 production) were divided amongst designated recipients
as follows:
As reported by the TOARC Chairman in this space last year, the
extension of the ARA into more areas of the Province has
resulted in an additional 1OO5 new licences (751 licensees) for
TOARC to manage. Forlunately, our redesigned data base platform
has allowed us to do so with relative ease. To fudher ensure the
integrity of our data management systems, TOARC is undedaking
to secure our existing paper files in a digital format' That work
is expected to be completed by year end and provide another
layer of security to our information systems against a catastrophic
event such as fire.
As a result of the geographical extension of the ARA, many more
former aggregate sites (now deemed to be abandoned) are
eligible for assistance under the MAAP program That assistance'
namely the rehabilitation of the property, is undertaken by MAAP
at no cost to lhe land owner. Sites are selected on a priority
basis and work cannot be undertaken without the consent of
the propedy owner,
The first step in preparing to address abandoned sites in the
newly designated areas was the underlaking of an inventory to
allow for the establishment of priorities The Ontario Geological
Survey (the OGS), a group very experienced in this type of work'
was engaged to complete this undertaking in three phases (2009
being the second phase) As part of the inventory, the OGS
collects information on the size of the disturbance' topographic
setting and the extent of vegetative cover, potential safety and
other concerns as well as environmental conditions A complete
digital, photographic record is made of the site' and its location
ancl extent are recorded with a GPS unit,
It is of interest to note that a preliminary assessment of the 2008
work area revealed 646 possible sites (through aerial photographs
and other means). However, after lhe detailed site visits were
completed it was found that 258 of the noted sites were disturbed
for some reason other than aggregate extraction Preliminary
work in 2OO9 is finding that trend to be even more pronounced
Over this past year MAAP staff have undedaken a comprehensive
review and upgrade to existing abandoned pit (abandoned by
defìnition) inventory files, These original inventories were conducted
over ten years ago and not always to the same standard con-
sistentwithrecentinventories.Weknow(throughfieldexperìence)
that many of the site disturbances were not always the result of
t
t
t
Local municiPalities
Counties & regions
MAAP program
Province (from licence fees)
Province (royalties & permit fees)
($ MlLLloN)
9.7
2.4
a
5.7
1.8
\¡
The increase in fees is meant to provide more
resources to the Ministry of Natural Resources
(IVNR) for greater oversight of the Aggregate
Resources Act and improved service to
licensees and Permittees.
È
Correspondence dated October 8, 2009 from The Ontario Aggreg...
Page 54 of 405
J
MAAP
e)draction or have simply disappeared for a number of possible
reasons; they have reverted to another use, they have been
rehabilitated by the property owner, have been licenced as a new
pit or have naturalized on their own. Files are now better organlzed
with a new numbering system and are easily available to staff iñ á '
digital format. As a corollary, the overhaul of our digital database
of abandoned pits and quarries has provided us enough accurate
data to proceed with the construct¡on of a G.l.S. database
(Geographic lnformation System). This database will pinpoint the
locations of the sites on aerial photos, and will allow us to create
maps of abandoned sites in a variety of formats.
ln addition to improving underlying information systems, the MMP
program-successfully rehabilitated 29 abandoned aggregate
propedies in 2008, a record number. The work also resulted in
one of the broadest spectrums of rehabilitation techniques ever
used on MAAP projects including many forms of forest, tallgrass
prairie, riparian, wetland, and agricultural rehabilitation. Because
planting trees on former aggregate sites is typically more difficult
than undisturbed land, the MAAP program has been experimenting
with many different species, sizes, and techniques to learn the
best methods of establishing native trees and shrubs.- ln the past
2 years, the MAAP program has successfully planted almost
20,000 trees, many of which were on the Niagara Escarpment.
Tallgrass prairie species continue to be a priority for MAAP due to
their potential for slope stabilization as well as their impodance to
wildlife habitat. The MAAP program continues to experiment with
seedi¡g techniques, as well as planting wildflower and grass plugs
for many different important species that were once abundant in
Ontario. Annual monitoring of these and other rehabilitation sites
is ongoing to document which specìes and techniques are most
applicable for aggregate rehabilitation sites.
The release of the document "Best Practice Guidelines for
Aggregate Rehabilitation Projects" was a great success. The MAAP
program has presented this document at several events, and has
recently received funding from the OMNR to continue their work
to implement some 'in the ground' restoration projects that vVill target
rare and endangered species associated with tallgrass prairies.
The MAAP program has also staded experiments using fungal
root colonies (called mycelium) and organic material (i.e. wood
chips) to stabilize eroding banks and to rebuild the organic
soil layers on some abandoned sites. lf successful, this
technique could be used in certain situations as an alternative to
importing topsoil.
As our readers know, the work of TOARC is funded from the
earnings on the orìginal money provided by the aggregate industry
(a portion of security deposits) while the work of the MAAP program
is funded by a portion of the annual licence fee paid by aggregate
producers ($0.OOs per tonne), and short term earnings thereon.
The recent shocks to the world economy have adversely affected
earnings in the bond and equity markets and the current low
interest rate environment has seve¡ely stressed earnings on shorl
term funds. As a result, Trust assets experienced a 15.4 o/o decline
at the end of 2008 over year end 2007. While a drop in asset values
is not welcomed news, the porlfolio performance was relatively good
compared to the performance of many balanced funds and the
Trust assets are still in a very positive position relative to the value
of the fund at coinmencement. The Board continues lo monitor
the fund's pedormance closely and as a long term investor the
Board is confident that Trust funds will return to prior levels,
Finally, I would liké to welcome Mr. Bruce Semkowski to our Board
(replacing Mr. Dick Pipe) and Ms. Carrie Hayward (replacing
Mr. Ray Bonenberg). Both Dick and Ray were great contributors
to the work of the Board and their efforts were greatly appreciated.
Respectfully submitted,
Chairman of the Board
Correspondence dated October 8, 2009 from The Ontario Aggreg...
Page 55 of 405
Haniltry of
ilunlclpal Âfialrs
snd llourlng
Oñip sf &e MinistÊr
7IlAay StrEê!. l7ù Floor
TorootoOlrl M5'G 285
l-ei, 416 585 7û0O
Fax 4t6 585 647$
www.rylôarùl^csÀ\dÂFl
t¡ni3tårÉdes
AltallEs mun¡dF¡léå
ctdu LogemÊflt
8urÊeu dLJ mir¡¡Btre
r¡7, rue Bay, t/ Étage
Trronto ON MsG eÊ5
Té1. 416 585 7û0û
Téléo, 4tß 58å 8170
wrr¡w.onlario,calU.ÊH
October 19,2009
To: All Municipal Heads of Cou*c¡l
The provincial governrnent ¡s strengthaning Oiltar¡o's oornmunåtiês by helping prepare young
edulis for leadership rotes in lccal government through ils coatinued investment !n the Ontailo
Municipel lnterrrshiB Program (Ml P)"
Now in its third yêar, this sufÆessfulinìtiative prov¡des talented räcerìt untversíty graduates wilh
hands-on m mun¡c¡Pal opëratsuperu¡sicn er or dasignate'
gradu€tes h Posltions in rnunÍ
three interns have aÐcepted Chief Administrative Officer pûs¡t¡Gns in the municipal sector-
W¡th 4.û pÉr cent of sen¡ff munioipfll staff projected to retire within the next ten yeãrs,
mumcipålities must act today to ensure the long-term health of Ontarie's oommurìåties. The
Frovince has partnered with the Assoctation of Murticipal Managers, Clerks and Treasurers ot
Or¡tario (AMCTO) on the MIP to addrese the critical need to attrâct and tra¡n the nçxt generation
of eompetent, well-rounded municipat loaders.
The MIP provides 50 per c€nt fund¡ng - up to $2S,OOû per intern - to participating municipalíties
to suþsidize intenn saiaries. Additionlly, up to $5,00û per intern is provided for ongoing traininQ
ând other ancillary expense$. ln the curtent economic climate, the opportunity tc ãttrâc{
tafented, high-functioning slaff at a ffact¡on of market cost prov¡des signÉficant return on
invesfnent.
The Province Ís supporting the 2O1S-20I1 MIP wilh conlÍnr¡ed fundlng toward the salaries and
expenses of five interns. Additionally, we are working with AMTTO to bring new spÕn$ùrs ún
bcãrd to increase the nu.ûber of interns taking part;n tha program during the upcoming year' lt
is the goal of the program to include díverse work experience for the intems, includíng
geográphic size, location and popu[at¡çn of the placement munictpalilies.
I weicome the opportunity to provide continuing support to lhe MIP tù advance cur sharêd
interest in attracting new, Frofess¡onât staff to careers in tt¡e municipal seclor, assísting with
succession planning, and supporting strong, sustaineble Ontario municipalìties-
I wuuld like to eneourage your mrrrl¡cipatity to leam more aÞout the intern program and how it
nrey benefil your organization. For mcre information en tht program and how to applylo
pariìcipale ar a hosi municipality, please visit th€ M¡n¡stry's website ãt þt{,4n#.on¡a rio"ca}mah anú
cllck on Local Govemrnent, gr visít www.atncto.com.
0+3577
Minister
Correspondence dated October 19, 2009 from Ministry of Munic...
Page 56 of 405
Ministry of Energy and Ministry of Northern Development,Infrastructure Mines and Forestry
Ontario Grow{h Secretariat
777 Bav-s!:: -4lJl-o9l 99 wellesley st. west, whitney Block
Toronto ON MsG 2E5 Toronto Oñ MZA 1W3Tel; 416325-1210 Tet: 416927-0693Fax 416 325-7403 Fax 416 327-0665www.olacestoorow.ca www.mndmf.gov.on.ca
October 23,2OOg
Today the Ontario Government refeased lhe Proposed Growth Plan for Northern
Ontario, under the authority of the Places to Grow Act, 2005.
The proposed Growth Plan brings together the building blocks needed to prepare
the region for shifts in the economy by growing Northern opportun¡t¡es,
strengthening its workforce, and enhanc¡ng northerners' qual¡ty of life.
The 25-year plan proposes policies, programs and actions, and calls on
governments and their northem partners to real¡ze a shared vision. Key actions
include:
o Maximizing the econom¡c benefit of increased mineral exploration and
product¡on and strengthening the mineral industry clustero Strengthening partnerships among colleges, universities and industry to
support research, and to educate and tra¡n northerners for careers ¡n grow¡ng
fieldso Building a new relationship with Aboriginal people to increase participation in
the future economic growth of Northern Ontario and achieve better health
status for aboriginal communities. Developing complete networks to support stronger commun¡ties such as an
inter-regional transportation network, enhanced broadband serv¡ce, and a
broader transmission network to increase capacity for renewable energy
development. Greating regional economic zones to help communities plan collaboratively
for their economic, labour market, infrastructure, land-use, cultural and
population needs. Encouraging development and use of green technologies and demonstrating
leadership in green building, and water and energy conservation.
The document can be accessed on the Places to Grow web site at:
www.placestogrow.ca. We welcome your feedback on the Proposed Growth
Plan. lf you have any comments or questions or would like to receive a hard copy
of the paper, please contact us at northernorowtholan@ontario.ca or call us toll-
free at 1-866-479-9781. Please send your comments and feedback on the Plan
by February 1,2010.
Correspondence dated October 23, 2009 from Ministry of Energ...
Page 57 of 405
I,q.NADIAN MUSEUMS ASS O CTATION
dtEffifrltræffi
CMA appears before House of Commons Finance
Committee during pre-budget consultations
Ottawa, October 27, 2OOg - On October 26t', CMA executive director, John
McAvity appeared before the House of Commons Standing Gommittee on
Finance to make recommendations pertaining to Canada's museum and
heritage sector during the committee's pre-budget consultations.
The Commons finance committee has been engaged in pre-budget consultations
throughout the fall, hearing from Canadians in cities across the country as well as
in Ottawa. Appearing before the committee affords individuals and organizations
an important opportunity to communicate key messages directly to its members,
who are members of Parliament from all political parties. Many organizations put
in an application to be heard by the committee; a comparative few actually get to
appear. The CMA also submitted a written brief to the committee. To read the
brief. click here.
ln his presentation to the finance committee, John McAvity made two
recommendations:
1. that the Museums Assistance Program (MAP) - administered by the
Department of Canadian Heritage and currently being reviewed - be updated to
reflect the context in which Canada's museums operate today by creating a new
Collections Access Program, with an annual budget of $20 million, increased
from the current budget of $6.7 million.
2. that the federal government invest $25 million annually in a five-year initiative,
the Canadians Supporting Their Museums Fund, to encourage greater private
sector contributions (individual and corporate) to Canadian museums.
c(lÀ1M 1¡ l'i I rlU lì
Correspondence dated October 27, 2009 from Canadian Museums ...
Page 58 of 405
To: Heads of Gouncit i '
C: Municipal Clerks
A b¡ll introduced in the Ontario Legislature today includes proposed reforms in a
number of areas of interest to municipalities, including proposed changes to the
Municipal Elections Act, 1996, the Municipal Act, 2001, and the City of Toronto
Act,2006.
Municipal Elections
We are proposing changes to the Municipal Elections Act, 1996 in the following
areas:
. Moving the election date forward to the fourth Monday of October,
beginning October 25, 2010.. Promoting greater accessibility to the election process for voters and
candidates with disabilities.. lmproving the accuracy of the voters' list.. Bringing greater transparency to the voting process by requiring voter
identification.. Glarifying campaign finance rules and supporting a more level playing field
for candidates.. Creating a new contribution limit of $5,000 per contributor in each
jurisdiction, in addition to the existing limit of $750 per candidate.. Eliminating the carrying forward of surplus campaign funds by candidates
from one election to the next (existing surplus will be grandfathered for
use in the 2010 campaign).. Strengthening the compliance and enforcement regime though firm
deadlines for submitting financial statements and harmonized penalties.
Other Reforms
Proposed changes to the Municipal Act, 2001 and City of Toronto Act, 2006 fall
into the areas of finance and accountability and transparency:
. Clarifying that a municipal Auditor General's functions are to be carried out
in an independent manner.. Providing greater flexibility by reducing and streamlining prescriptive
financial process requirements (e.9. the removal of deadlines for certain
tax policy decisions).. Revoking all municipal restructuring orders signed prior to January 2,
2005, except for provisions in orders that still have effect. (This would not
undo any restructuring implemented by any of the affected municipal
restructuring orders)
Correspondence from Ministry of Municipal Affairs and Housin...
Page 59 of 405
. Changing regulation making authority for municipal services corporations
established by municipalities.
Proposed regulatory amendments would allow municipal services corporations to
put in place corporate structures and subsidiaries.
These legislative and regulatory amendments are aimed at increasing
municipalities' economic competitiveness, innovation, economic readiness and
flexibility in meeting their needs.
Should your municipality have any additional questions, please feelfree to call
(416) 585-7041 or visit the Ministry of Municipal Affairs and Housing website.
Leam more about the proposed Good Govemment Act.
Correspondence from Ministry of Municipal Affairs and Housin...
Page 60 of 405
Predictable.
Long-Term.
Sustainable.
Transfer of Federal Gas Tax Revenues underthe
New Dealfor Cities and Communities an¿
Transfer of Federal Public Transit Funds
AFIO
Annual Expenditure Report 2008 (Part 1)
Association of Municipalities of Ontario
Correspondence from Association of Municipalities of Ontario...
Page 61 of 405
Table of Contents
PART I
About the Federal Gas Tax Fund ....
Compliance
lntroduction to Reports
Energy Retrofit Case Study 12
Audit Requirements
Eligible Recipient Requirements
Commu n ications ........................
2008 AMO Federal Gas Tax Fund Project Awards 17
Federal Public Transit Funds Agreement
Program Status 22
El igible Recipient Requirements ......................22
22
Federal GasTax Fund:2008 MunicipalAggregate Annual Expenditure Report ....................24
Federal Publictansit Funds: 2008 AMO Year End Balance .....:..................... ...........25
Federal PublicTransit Funds:2008 Municipal Aggregate Annual Expenditure Report .....................,......,'.26
PART ll (Available at www.amo.on.ca)
Compliance and FinancialAudit Statements, FederalGasTax Fund .............. .......................4 1-5
2005 to 2009 Federal Gas Tax Fund Allocations
Federal GasTax Fund Project Summary ......
Compliance and Fina ncia I Audit Statements, Public Tra nsit Funds
Financial Staternents
FederalGasTax Fund:2008 AMOYear End Balance
....................... B 1 -1 0
....................c 1 -1 64
Association of Municipalities of Ontario Annual Expenditure Report 2008
Correspondence from Association of Municipalities of Ontario...
Page 62 of 405
Township of Malahide Information Notice
Agri-lndustrial Park lnformation
The Township of Malahide is proposing the creation of an Agri-lndustrial park to be
located just east of Springfield. This area was identified in the 1998 Official Plan as
the primary growth area for the Township. lt is the Township's intent that industries
locating in this Agri-lndustrial park will support and compliment the Township's
agricultural nature. lt is not intended to be related to traditional manufacturing or
compete with urban industrial areas.
It is the Township's desire that this Agri-lndustrial park will allow our farming
community to attract and retain value-added agricultural enterpríses such as food
processors or green energy.
It is the Township's intent to work collaboratively with the County of Elgin's Economic
Development Deparlment to develop this Agri-lndustrial Park. Presently, there are
only approximately 27 acres of serviced, municipal owned industrial land in the entire
County, and available'construction-ready' industrial land is required to attract
business.
The recent closure of the Tobacco processing plant, and the resulting loss of tax
assessment, has resulted in a loss of revenue for the Township. This means that all
other ratepayers have experienced a tax increase in order to compensate for the lost
revenue. The decline of local automotive-related industry has also had a significant
negative impact on the region. Local employment opportunities are required in order
to ensure long-term sustainability.
The Township of Malahide is predominantly a mix of rural agriculture and hamlet
residential uses. Agricultural uses represent one of the Township's most significant
economic and community assets. However, with farmland representing the bulk of
our tax base, the tax burden to those agricultural operations is significant. ln order to
reduce the pressure on the farmland and residential tax rate, the Township, like other
municipalities, towns and cities needs to diversify and increase its industrial and
commercial tax base.
. 4 acres of farmland currently generates approximately $70.00 annual taxation
revenue for the TownshiP.
. 4 acres of land, containing an industrial building worth approximately
$5,000,000.00 may generate almost $80,000.00 annual taxation revenue for
the Township - this could represent as much as a 2o/o tax levy.
êtþ
nfl ftL-h
Information Notice from Township of Malahide regarding "Agri...
Page 63 of 405
Waterline lnformation
ln order to establish the proposed Agri-industrial Park, the Provincial Policy
Statement mandates it be serviced with a municipal supply of water. A
municipal supply of water will also satisfy fire safety protection requirements
as set out in the Ontario Building and Fire Codes.
. ïhe first step in the process to supply water is the completion of the Municipal
Class EnvironmentalAssessment (EA) This public process will identify and
evaluate the various alternative solutions and a report will be created
recommending the preferred route for the water transmission main and other
technical details required to service the proposed Agrí-lndustrial Park. This
process is currently undenruay.
. lt is the Township's intent to seek grant fundíng to assist with the costs of
constructing this water transmission main. The EA should be completed prior
to submitting a grant application.
. Landowners who are adjacent to this water transmission main wíll be provided
the opportunity to connect to the transmíssion main once it is constructed.
This connection cost is presently unknown.
The present waterline proposal does not provide for a water distribution
system throughout the Village of Springfield. Any future installation of such a
water distribution system throughout the Village would be done under Ontario
Regulation 119/03, Local lmprovement Charges. This legislation enables
landowners to petition the Township for a water distribution system and
provides how costs of the distribution system will be allocated to benefiting
landowners.
Mayor and Council
TOWNSHIP OF MALAHIDE
€iz John Street South
Aylmer, Ontario N5H 2C3
519-773-5344
Information Notice from Township of Malahide regarding "Agri...
Page 64 of 405
0ct.29, 2009 12:48PMl County of Elsin J No, 4206 P, 2/3
âta
ElgrnCounty
October 27,2009
Honourable Steve Peters, M.P.P,
Elgin-Middlesex-London
542 Talbot Street
St. Thomas, Ontario
N5P 1C4
Dear Mr, Peters:
The Council of the County of Elgin is writing to request your support of a "smart
moratorium" for disputed school closures.
Earlier this year, the Community Schools Alliance was formed by municipal leaders from
across this province who were frustrated by the negative impact that school closures
were having on their community's social-economic fabric and the lack of meaningful
consultation for these decisions. In response to this issue, the Cornrnunity Schools
Alliance united municiþalities across Ontario behind the common cause of obtaining a
"smart moratorium" on disputed school closures.
The goal of the "smart moratorium" is to provide time for the Ministry, school boards and
rnunicipalities to work together to develop policies addressing issues such as planning
for declining enrolments, a rnutually agreed upon Accommodation Review Comrniftee
(ARC) process, a review of funding to rural and small communíty schools and
establishing a working relationship between rnunicipalities and school boards that
provides transparency and accountability.
The members of the Community Schools Alliance knowthat the current system for
deterrnining which schools stay open and which schools are closed is a flawed process
and schbol boards aro closing schools, amalgamating schools, transporting students out
of their community, and buildíng new schools without reviewing the impact of these
decisions on our communities. As a result, municipalities across Ontario have become
frustrated by the ARC process and the impact these decisions are having on sustainable
municipal growth and rnunicipal planning.
,,.2
County of Elgln
Adn|lnts(râllve servlcês
450 Sunset Díve
$, Tnomae,0n NsR 5v1
Phone: 519.63f"1460
w\{w.É léinøuñtf 0n.Câ
Correspondence dated October 27, 2009 from Elgin County rega...
Page 65 of 405
0ct,29, 2009 12:4BPM County of Elsin
Honourable Steve Peters, M.P.P.
Elgin-Midd lesex-London -z-
l{o,4206 P, 3/3
October 27,2009
Council encourages you to stand with the parents, students and municipal leaders from
across this province that support a "srnart moratorium" for disputed school closures.
Please encourage Minister Wynne and your party leader to learn more about the goals
of the CSA and to support a "smad rnoratorium" before we lose more of our vital public
education infrastructure in Ontario.
A forrnal replywould be gratefully appreciated.
cc: Premier Dalton McGuinty
Hon, Kathleen Wynne
Tim Hudak, M.P.P.
Andrea Horwath, M.P,P.
Community Schools Alliance
Elgin's Municipal Partners
Chief Administrative Officer,
Correspondence dated October 27, 2009 from Elgin County rega...
Page 66 of 405
Thc Corporation of thc
City of North Bay
200 Mchúyrc St, East
P.O. tsox 360
North Ba¡ Ontario
Canada PIB 8l-18
Office of thc Mayor
Direct l,ine: (705)474-0626, extension 2517
Direct Fax: (705) 4?44925
TollFree: l-800-465-1882
Email: mavor@.citvofnonhbay.ca
. Mayor to Mayor Campaign launched in Buy American Battle
The City of North Bay is asking Mayors across Ontario to take the Buy American battle directly
to their U.S. counterparts.
The Government of the United States, in its effort to provide an infrastructure stimulus package,
has placed Buy American requirements for conbacts using stimulus funds, which undermines the
intent and spirit of free trade that has existed between Canada and the United States for decades.
The City of North Bay would like to thank all the Mayors across Canada, especially Mayot Rick
Bonnette of Halton Hills, for their leadership in this battle.
Now, North Bay Mayor Victor Fedeli is asking fellow Ontæio Mayon to join him in taking the
issue directly to the Mayors of U.S. cities where they are making large purchases. The thrust of
the campaign is to remind U,S. Mayors that the purchases made by Canadian municþalities have
helped their cities survive through the recession. Unfortunately, the same U.S. cities can't
purchase Canadian good and services with their stimulus money, due to the Buy American
provision.
Mayor Fedeli has been writing to U.S. Mayors and receiving great response from them - they all
seem to feel that the Buy American provision was meant fo¡ China and India, not Canada. They
are passing Council motions to wite to their Senators and Members of Congress to exclude
Canada from the ¡estrictions,
Our own Embassy in Washington w¡ote "I commend your letters ... your effort is most powerflrl
... I hope other Canadian Mayors will emulate you and tell their story".
Please join in our letter-wrÍting campaign.
Go to http:/lwww.cityofnorthbav.calcitvhall/otrTr/bqyamericancampaign,asp for everything you
need to get yow letters underway. Please feel free to contact me if you want a little experienced
help!
Thanks in advance to all who are joining us by writing letter.
Regards,
Mayor Victor Fedeli
City of North Bay
Corespondence from the City of North Bay regarding "Mayor to...
Page 67 of 405
0ct.28, 2009 9:434M County of Elein
ELGIN
450 Sunset Drive
St. Thomas, Ontario N5R
No,4187 P, 3/3
GROUP POLICE SERVIGES BOARD
Chair Tom lVlarks
Tel. 519-631-1460 Ext. 161
Fax 519-633-7661
Res. 51 9-631 -821 3
October 1,2009
Honourable Steve Peters, M.P.P.
Elgin-Middlesex-London
542 Talbot Stréet
St, Thomas, Onüario
N5P 1C4
Dear Mr. Peters,
Subject Desisnat¡nq the Bridoo at FuÌnival Road and H¡qhwav 401
As you are aware, Constable Alan Hack died in the line of duty this past July
and a monument in his memory would be a fitting tribute to his many
contributions to both his professional and his public life in Elgin.
Accordingly, The Elgin Group Police Services Board is interested in pursuing
the designàtion of the bridge at Furnival Road and Highway 401 as the Alan
Hack memorialbridge.
The Board would greatly appreciate your assistance in seeking this designation
on its behalf.
Tom Marks, Chair,
Elgin Group Police Services Board.
cc: Elgín County Council
Elgin Detachment of the OPP
Mun icipality of Dutton/Du nwich
Municipality of \A/est Elgin
Mínistry of TransPortation
Mr, Clayton Watters
5V1
Munlolpalíty of
Bayham
Munlcipallty of
CentralElgin
Municipality of
Dutton/Dunwich
Municipality of
West Elgln
Townshlp of
Malahlde
Township of
Southwold
Copy of correspondence dated October 1, 2009 from Elgin Grou...
Page 68 of 405
0ct,28, 2009 9:434M County of Elein
ElgrnClounty
October 23,2009
Honourable Steve Peters, M,P.P.
Elgin-Midd f esex-London
542 Talbot Street
St. Thomas, Ontario
NsP 1C4
Dear Mr. Peters:
The Gouncil of the Corporation of the County of Elgin adopted the foflowing resolution at
its meetìng held on October 20,20O0:
"THAT Gounty Councilsupport the designation of the bridge at Furnival
Road and Highway #401 in the memory of Constable Alan Hack-
- Carried Unanimously.
. (signed) Warden Graham Wanruick"
The members of County.Council are pleased to have the opportunity to support such a
fitting tribute to Constable Alan Hack's memory. For ease of reference, the initiating
request from the Police Servíces Board is attached.
Yours
Chief Administrative Officer.
Attachment
ec: Elgin Detachment of the OPP
Elgin Group Pofice Services Board
All Local Municípal Partners
N0,4187 P, 2/3
Coqnt/ ot Elgln
Ädmlnl6trEtlv€ sorvlcsE
¿50 Suns'eÈ Drivô
SLThomEe.on NSRSVI
Phonê: 519Ê31-1460
wvñv.el4n€unly.0n.cE
ProÊ,ressive by Nature
Copy of correspondence dated October 1, 2009 from Elgin Grou...
Page 69 of 405
Mlnistry of M¡nistèrê des
Municipal Aflairs Aflaires municlpales
and llous¡ng et du Logement
Ministry of Mlnistère des
Consumer Services Services aux c¡nsommateufs
Oflice of the Depug Minister Bureau du sous-min¡stre
TI7 Bay Street, 17h Floor Tn, rue Bay, 1/ étage
Toronto ON MsG 2E5 Toronto ON MSG 2E5 ,, -: i',ì
Tel. (416)585-7100 Té1. (416)58s-7100 ., Í, i i . l
Fax (416) 585-7211 Télec. (416) 585-7211 : 'ì ^ i" '
.:
"i
:' l' rli , t ¡.
'; 1-.i , o9-3s92î
, i:rl¡.i
October 22,2009
/b
l\:j!, .í : ì i 1 ..ì;':!Ê:.lj
i:l;r-'i' : ,,: :, , ti; ,.;ì i liir,l:,!
Memorandum lo: School Principals -
Please forward to Grade 5 and 10 Teachers, Heads of
Council, CAOs, Clerks, and Clerk-Treasurers
From: Fareed Amin
Deputy Minister of MunicipalAfiairs and Housing
Subject: Local Government Week
Local Government Week was launched the week of October 18-24, but activities can occur throughout
the year. This is an excellent opportunity for students, educators and municipal¡ties across Ontario to
engage one another on how their communities work!
Your support of this program is what continues to build its success. Teachers can contact their municipal
clerk to see if the municipality has something planned that classes and students can get involved in. For
municipalities, contact schools to invite them to partic¡pate or arrange a visit to classes. Visit the website
www.amcto.com wherc you can:
. register as a participant, and share your thoughts and ideas about Local Government activities;r download free copies of the Teacher and Municipal Resource Guides;. read what teachers from schools in various communities and municipalities did to part¡cipate in
last year's event;r leam about activities and events you can organize;¡ contact your local media about Local Government Week events in your communities - view
media template.
We are continually looking for ways to grow and promote the program. lf you have any suggestions or
questions please contact mreadman@amcto.com or cyndy.love-minns@ontario.ca.
Thank you very much for your support of this initiative and for continuing to do a great job educating our
children and providing leadership in your municipalities.
c: Ms. Cyndie Jacobs, Director, Ontario Teachers Federation
Mr. Frank Kelly, Executive Director, Council of Directors of Education
Mr. Andy Koopmans, Executive Director, AMCTO
Ms. Pat Vanini, Executive Director, AMO
Correspondence dated October 22, 2009 from Ministry of Munic...
Page 70 of 405
fi/b
COUNTY COUNCIL
Tuesday, September 15, 2009
The Elgin County Council met this day at the Administration Building, at 9:02 a.m., in
accordãnce with adjournment, with ali members present except Sylvia Hofhuis (ill)'
Warden Warwick in the Chair.
Moved by Councillor MclntYre
Seconded by Councillor Habkirk
THAT the minutes of the meeting held on July 28, 2009 be adopted'
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF -
None.
PRESENTATIONS
Warden Wan¡vick presented a certificate and gift to Suzanne Edwards to recognize her
retirement from the County of Elgin afÍer 2l years of service'
Warden Wan¡vick also noted the retirements of Marjorie Jackson after 27 years of service,
Nora Parish, 31 years of service and Arthur skinner, 19 years of service.
DELEGATIONS:
Respite Bed Allocations:
Julie Girard of South West LHIN, MaryLynn Priestap and Sandra Coleman of the
Community Care Access Centre attended at9l.11a.m. to discuss the respite bed situation
in Elgin County. Ms. Girard noted that respite beds offer a place for home caregivers to
place loved ones for a short stay which provides temporary relief for the home caregiver.
As a result of their presentation both South West LHIN and CCAC recommended a
redistribution of the beds currently in place in Elgin County homes. This recommendation
would result in the reduction of one secure bed at Bobier Villa, the increase of one secure
bed at Elgin Manor and preferably the addition of two private beds or male and female
semi-private, non-secure beds at Terrace Lodge.
Moved by Councillor Habkirk
Seconded by Gouncillor Wilson
THAT the information provided by south west LHIN be received and filed.
- Carried.
Warden Wan¡rick thanked the delegation for their remarks and noted he was encouraged to
see South West LHIN taking rural areas into account to accommodate the situation. The
delegation left at 9:23 a.m.
Elqin Elder Abuse Resource Committee:
Shìrley Biro, Chair of the Education Committee of Elgin Elder Abuse Resource Committee
attended atg:24 a.m. Ms. Biro explained the Committee's commitment to work together
to combat Elder Abuse through public education, training of service providers, the pulling
together of experts on challeñging cases and education through the press. The_average.of
thóse sufferinö trom elder abuée is in the range of 4 to 10o/o of adults. ln Elgin County this
means that 12¡0 older adults are subject to abuse each year. Elgin Elder Abuse has a
senior support worker paid through the Trillium grant and New Horizons grant' The
delegation'wanted County Counıil to be aware of the fact that elder abuse is an issue in
Elgin County and that there is a local elder abuse number available. All calls are
Elgin County Council minutes of meeting held September 15, 2...
Page 71 of 405
County Council 2 September 15, 2009
anonymous and confidential. The delegation would also like CounÇ Councilto consider,
in future planning, what role they may play towards this Committee's support worker.
CCAC also spoke about their role and partnership with the Elgin Elder Abuse Resource
Committee.
Moved by Councillor Marks
Seconded by Councillor Acre
THAT the information provided by the Elgin Elder Abuse Resource Committee be received
and filed.
- Carried.
The Warden thanked the delegation for their attendance and the delegation left at 9:36 a.m.
Bryce Sibbick of Frank Cowan attended at 9:36 a.m. to discuss municipal liability
insurance. Mr. Sibbick noted that awards for injuries have increased dramatically across
the province but that Elgin's claims experience was comparatively better than many others.
Mr. Sibbick provided an overview of the insurance coverage that the County of Elgin
currently has. Council discussed the merits of tendering versus the current policy which
utilizes a renewal option within defined parameters. The Chief Administrative Officer noted
that Council always maintains the option to tender as it must approve the premium each
year.
Moved by Councillor Wilson
Seconded by Councillor Marks
THAT Frank Cowan lnsurance Company be selected to provide General lnsurance and
Risk Management Program commencing November 15, 2009 to November 14,2010 al
their proposed annual premium of $251,934 plus applicable taxes, with an option to renew
up to including an additional 1 year term provided that the premium increase does not
exceed 10% of the previous years' insurance program, exclusive of any program changes;
and,
THAT the Warden and the Chief Administrative Offìcer be directed and authorized to enter
into an agreement for the Provision of General lnsurance and Risk Management Program.
- Carried.
Warden Wanruick thanked the delegation, and he left at 9:53 a.m.
Council took a break at 9:54 a.m. and reconvened at 10:28 a.m.
Lauren Millier, Millier Dickson Blais lnc. and Anya Codack, Yfactor lnc. attended at 10:30
a.m. to present the Tourism Development Strategy and Marketing Plan.
Moved by Councillor Marks
Seconded by Councillor Mennill
THAT County Council endorse the "Tourism Development Strategy and Marketing Plan" as
presented in the September 1"t, 2009 report; and,
THAT those recommendations from the "Tourism Development Strategy and Marketing
Plan" that have financial and/or resource implications for the County of Elgin be considered
through County Council's budgetary process.
- Carried Unanimously.
Warden Warwick thanked the delegation and they left at 10:55 a.m.
Moved by Councíllor Mclntyre
Seconded by Councillor Vowel
THAT we do now move into Committee Of The Whole Council.
- Carried.
Elgin County Council minutes of meeting held September 15, 2...
Page 72 of 405
, County Council 3 September'ls, 2009
. REPORTS
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT the services of Yfactor lnc. be retained for the purposes of re-developing the County
of Elgin's website for tourism services at an initial fee of $50,000 with funds drawn from the
Government of Canada's Community Adjustment Fund; and,
THAT the County Solicitor be authorized to develop a contract renewable on an annual
basis with Yfactòr lnc. addressing provisions such as cancellation clauses, ownership of
information and migration costs.
- Carried UnanimouslY.
Moved by Councillor Acre
Seconded by Councillor Mclntyre
THAT the annual report on activities of Tillsonburg Memorial Hospital presented by
Councillor Acre be received and filed.
- Carried.
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT the annual report on activities of St. Thomas-Elgin Public Art Centre be received
and filed.
- Carried.
Warden's Banquet - Gouncillor Marks & Gouncillor Mennill
Moved by Councillor Mennill
Seconded by Councillor Marks
THAT the annual Warden's Banquet be held at the Elgin lnternational Club in Rodney on
Friday, November 6, 2009, with the social hour beginning at 5:30 p.m. and the Banquet
commencing at 6:30 p.m.; and,
THAT the charge for each purchased ticket be set at $20.00 to cover the cost of the meal,
taxes and gratuities; and further,
THAT County Councillors and Officials dress in standard Council attire.
- Carried.
Elqin-St. Thomas Public Health - Gouncillor Wilson
Warden Warwick requested total staffing numbers and said staffs titles/roles. Councillor
Wilson agreed to provide the information requested.
Moved by Councillor Wilson
Seconded by Councillor Habkirk
THAT the annual report on activities of Elgin-St. Thomas Public Health Unit presented by
Councillor Wilson be received and filed.
- Carried.
Elgin County Council minutes of meeting held September 15, 2...
Page 73 of 405
County Council 4 September 15, 2OOg
Gommunitv Acliustment Funcl Approved Proiect - Director of Gommunitv ancl
Gultural Services
Moved by Councillor Marks
Seconded by Councillor Vowel
THAT the Warden and Chief Administrative Officer be authorized to enter into a funding
agreement with the Government of Canada under the Community Adjustment Fund with a
federal contribution of $245,000; and,
THAT the Warden issue a letter of appreciation to the federal Minister of lndustry and MP
Joe Preston.
- Carried.
Moved by Councillor Mclntyre
Seconded by Councillor Acre
THAT the County of Elgin provides an upset limit of $1,000 to be drawn from the Economic
Development budget to support "An Evening of Trash Talkin"' as described in the August 31"t
report.
- Carried.
and Gultural Services
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT the Elgin County Council Policies Manual be updated to eliminate any restrictions on
travel outsíde the Province of Ontario; and,
THAT staff receive the approval of the Chief Administrative Officer to attend any meetings or
convention outside the Province of Ontario; and,
THAT staff bring an annual report to Council in November of each year beginning in 2010
summarizing staff and Council attendance at meetings and conventions outside the Province
of Ontario; and,
THAT in those rare and exceptional occasions where travel and/or attendance has the
potentialto exceed amounts allocated in the County's annual operating budget, such travel
and/or attendance be approved by County Council prior to proceeding.
- Carried Unanimously.
Moved by Councillor Vowel
Seconded by Councillor Mclntyre
THAT Council hereby supports an application to the lnfrastructure Stimulus Fund for Not-for-
Profit Entities in Ontario on behalf of the Elgin County Library in the amount of $780,000 to
renovate the offices of the Elgin County Library and expand climate-controlled storage for the
Elgin County Archives; and,
THAT the County's contribution of $260,000 towards this project be drawn from Archives
Reserve and the 20'10 capitalbudget.
- Carried.
Elgin County Council minutes of meeting held September 15, 2...
Page 74 of 405
I County Council 5 September 15' 2009
Gultural Services
Moved by Councillor Acre
Seconded by Councillor Mennill
THAT County Council hereby supports membership of the Elgin County Library in the Library
Services Centre (LSC); and,
THAT a letter requesting membership be issued by the Warden on behalf of Council; and,
THAT the Director of Community and Cultural Services or staff designate be hereby
authorized to act as the Elgin County Library's delegate to LSC.
- Carried.
Ghanqe of Thursdav Hours - Port Burwell Librarv - Director of Gommunitv and
Cultural Services
Moved by Councillor Acre
Seconded by Councillor Mclntyre
THAT the hours of operation at the Fred Bodsworth Public Library of Port Burwell be
adjusted by one additional hour, 2:30 p.m. to 8:00 p.m. effective Òctober 1s, 2OOg.
- Carried.
Emerald Ash Borer (EABI Update - Tree Commissioner
Moved by Councillor Marks
Seconded by Councillor Wilson
THAT a letter of concern be written to The Canadian Food lnspection Agency (CFIA) and to
the Federal Minister of Agriculture with regard to lack of consultation on changes to the
Emerald Ash Borer (EAB) policy; and,
THAT to include in the letter questions with regard to CFIA's change in EAB policy and
question what resources are now available to control the spread of EAB within Elgin County;
and,
THAT the request be made that Senior CFIA Staff attend a meeting of Elgin County Council
to explain the rationale behind changes to EAB regulations.
- Carried.
Polícv 10.130 - Emplovee Recoqnition - Human Resources Assistant
Moved by Councillor Acre
Seconded by Councillor Habkirk
THAT the removal of the gift from the brochure in Human Resources Policy 10.130 -
Employee Recognition be approved.
- Carried.
Services
Discussion of the various options and which is the best for the circumstances took place.
Elgin County Council minutes of meeting held September 15, 2...
Page 75 of 405
Countyoouncil6Septemberls'2oog
Moved by Councilor Marks
Seconded by Councilor Wilson
THAT Option 3 (Removal of asphalt shingles and replace with a metal roof system,
including roof ventilation and asphalt paper underlay) is adopted fol the replacement of the
asphaft éhingles at Terrace Lodge at an estimated cost of $290,000.00, using the capital
budget and reserves as required.
- Carried.
Services
Moved by Councilor Acre
Seconded by Councilor Habkirk
THAT staff may award the tender for Guide Rail installation and Culvert Lining so long as
the County's Purchasing Policy is followed, Iowest tenders are selected and within budget
allocations.
- Carried.
Enqineerinq Services
Moved by Councillor Habkirk
Seconded by Councillor Mclntyre
THAT a by-law be prepared to designate the signing authorities and to authorize the
execution of the ISF Contribution Agreement with the Province of Ontario.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Wilson
THAT the report "Ambulance Vehicle Purchase" dated Augusf 25,2009 be deferred to
enable Ambulance Services to comment on the options as between gasoline and diesel
engines.
- Carried.
CORRESPONDENCE
Items for Gonsideration
L Suzanne Strasber, MD, President, Ontario MedicalAssociation seeking Council's
support for provincial legislation that would require caloric labeling on menus at chain
restaurants and school cafeterias.
2. Pamela Malott, CAO, Town of Amherstburg, with a resolution requesting the provincial
government to continue consultation with Municipalities and the Solar lndustry to reach
a fair property assessment valuation method.
3. Anne Kenny, Elgin Community Futures Development Corporation inviting County
Council and Senior Staff to a Funding Partners Dinner on Thursday, October 22nd.
4. Sylvia Hofhuis, Mayor of the Municipality of Central Elgin requesting a leave of absence.
Elgin County Council minutes of meeting held September 15, 2...
Page 76 of 405
, County Council September 15, 2009
The following recommendations were adopted respecting Correspondence ltems #1 - 4:
Moved by Gouncillor Habkirk
Seconded by Councillor Mclntyre
THAT the Corporation of the County of Elgin supports the Ontario Medical Association in
their initiative for the provincial government to introduce new legislation that would require
caloric labeling on menus at chain restaurants and school cafeterias across the province.
and,
THAT the Corporation of the County of Elgin supports the resolution from the Town of
Amherstburg petitioning the provincial government to continue consultations with
Municipalities and the Solar lndustry to reach a faír property assessment valuation method.
and,
THAT the Corporation of the County of Elgin acknowledges the invitation to County Council
and Senior Staff to a Elgin Community Futures Development Corporation Funding Partners
Dinner.
and,
THAT the Corporation of the County of Elgin accepts Mayor Sylvia Hofhuis's request for a
leave of absence for an undisclosed length of time due to health reasons.
- Carried.
ltems for Information (Gonsent Aqenda)
1. Hon. Leona Dombrowsky, Minister of Agriculture, Food and RuralAffairs
acknowledgíng Council's resolution supporting the funding and implementation of an
Alternative Land Use Services (ALUS) program.
2. Dennis Travale, Chair, SCOR Executive Committee with 3rd quarterly update on
SCOR activities.
3. Thank you card from the family of Norval "Bud" Preston.
4. Thank you card from the family of Janet Buchan (Elgin Manor).
5. James Mclntyre, Mayor, Township of Southwold, thanking J-AAR Excavating Ltd. for
rescheduling Talbot Line road work during Rosy Rhubarb weekend.
6. Pat Palmer, Secretary, Elgin 4H Association thanking County Council for their annual
donation.
7. Devern Chmarney, Secretary/Manager, Aylmer & East Elgin Agricultural Society
thanking County Council for their continuing sponsorship of the Aylmer Fair.
8. Hon. John Gerretsen, Minister of the Environment acknowledging Council's
resolution with regard to the proposed 550 metre minimum setback for wind turbines.
9. Bernie Corbett, Chairman, Haldimand County Disaster Relief Committee thanking
the County of Elgin for the $250.00 contribution to their relief effort.
10. Jim Weir, Project Manager, Morrison Hershfield Limited, requesting comments or concerns
regarding West Lorne Service Centre and Dutton Service Centre Redevelopment Project
until September 29th, 2009.
11. Hon. Jim Watson, Minister of Municipal Affairs and Housing with an update on the
Provincial-Municipal Fiscal and Service Delivery Review.
12. Article from September/October 2009 issue of Municipal Monitor titled Regional
Municipality of Durham and the County of Elgin - lntermunicipal Partnership -
Collection of Provincial Offences Act Defaulted Fines.
Elgin County Council minutes of meeting held September 15, 2...
Page 77 of 405
County Council I September 15,2009 '
'13. United Way of Elgin-St. Thomas 2009 Campaign Kick-off & Chili Cook-off information.
14. Hon. Deb Matthews, M.P.P., Minister of Children and Youth Services, speaking at St.
Thomas Seniors Centre - Wednesday, October 14th on Ontario's Poverty Reduction
Strategy.
15. Michael Garreft, Chair, Board of Directors, Ontario Clean Water Agency, announcing
staffing changes.
Moved by Councillor Habkirk
Seconded by Councillor Marks
THAT Correspondence ltems #1 - 15 be received and filed.
- Carried.
OTHER BUSINESS
Statements/lnquiries bv Members
A discussion took place, initiated by Councillor Mclntyre, regarding why the County has
discontinued coordinating training for personnel involved in road maintenance? The
Deputy Director of Engineering Services provided background and rationale to the
satisfaction of Council, noting that the Association of Road Superintendents provides a
host of training programs which can be specifically tailored to individual municipal
requirements at a reasonable cost.
Notice of Motion - None.
Matters of Urgencv
Councillor Wilson noted he has received many calls from upset parents of students from rural
and urban areas for bus routes that have been changed this school year by the Thames
Valley District School Board. Council agreed to discuss this item as a matter of urgency.
Moved by Councillor Wilson
Seconded by Councillor Acre
WHEREAS the safe and reliable transportation of students throughout Elgin County is a
major concern for all citizens; and,
WHEREAS a myriad of problems and concerns have been brought to the attention of locally
elected representatives and municipal officials; and,
WHEREAS there is a sense of urgency to rectify these potentially unsafe and inconvenient
situations presently occurring throughout EIgin's catchment area;
NOW THEREFORE BE lT RESOLVED that the Council of the County of Elgin hereby
strongly encourages the Thames Valley District School Board Trustees and administration to
address these very troubling and potentially dangerous situations as expeditiously as
possible.
- Carried Unanimously.
Council took a break at 12:34 p.m. and reconvened at 1:20 p.m.
Moved by Councillor Vowel
Seconded by Councillor Habkirk
THAT we do proceed in a Closed Meeting al12:35 p.m. in accordance with the Municipal
Act, in regards to; Section 240.2(b) personal matters about an identifiable individual,
including municipal or local board employees - Appointments to Outside Boards.
- Carried.
Elgin County Council minutes of meeting held September 15, 2...
Page 78 of 405
. County Council September 15, 2009
, Moved by Gouncillor Habkirk
Seconded by Councillor Mclntyre
THAT we do now rise without reporting.
- Carried.
Moved by Councillor Acre
Seconded by Councillor Mennill
THAT we do adopt the recommendations of the Committee Of The Whole Council.
- Carried.
BY.LAWS
Moved by Councillor Wilson
Seconded by Councillor Mennill
THAT By-Law No. 09-25 "Being a By-Law to Authorize the County of Elgin to Enter a
Funding Agreement with Her Majesty the Queen in Right of Ontario, as represented by the
Minister of Municipal Affairs and Housing, respecting the lnfrastructure Stimulus Fund
(lSF)" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Wilson
Seconded by Councillor Habkirk
THAT By-Law No. 09-26 "Being a By-Law to Confirm the Proceedings of the Municipal
Council of the Corporation of the County of Elgin at the September 15, 2009 Meeting" be
read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Mclntyre
Seconded by Councillor Wilson
THAT we do now adjourn at 1:54 p.m. to meet again on October 20,2009 at 9:00 a.m.
- Carried.
Mark G. McDonald,
Chief Administrative Officer.
Graham Warwick,
Warden.
Elgin County Council minutes of meeting held September 15, 2...
Page 79 of 405
Elgin County Council minutes of meeting held September 15, 2...
Page 80 of 405
0ct,28, 2009 9:104M
October 26, 2009
For immediate release
County of Elgin N0 4186 P, 2/2
Elgin County welcomes Susan McGonnell to administrative seru¡ces
ST. THOMAS, ON - Susan McConnell, former political advísor and journalist, is the new administrative
seryices coordinator for Elgin County, announced Chief Administrative Officer (CAO) Mark McDonald
today.
McConnell comes to the county from Ontario Minister of Labour Peter Fonseca's staff where she was the
senior communications advisor. She first serued as an advisor to Elgin-Middlesex-London MP Steve
Peters in his roles as Minister of Agriculture and Food, and Minister of Labour.
Prior to prov¡nc¡al politics, she was a special assistant to former MP Gar Knutson (Elgin-Middlesex-
London) who was the Secretary of State, Department of Foreign Affairs and lnternationaf Trade for
Canada. Throughout her federal and provincial sefvice, she maintained her long-time residence in Port
Stanley.
"The County of Elgin is pleased to have Susan join our Progressive by Nature team," said McDonald. "She
brings strong communications and strategic skills to the county."
Past volunteer initiatives have included St, Thomas Communities in Bloom, Elgin Theatre Guild and the
PoÉ Stanley Theatre Festival. McConnell has also been recognized for her marketing and writing
expeÉise,
Working closely with County Council and the CAO, she will play a key role in policy development and
corporate comrnunications,
-30-
For further information contact:
Mark McDonald
Gh ief Administrative Officer
mmcdon lad@elg in-county.on. ca
519-631-1460 x 105
Coun$ ol El$ln
¿50 Sunset Dívs
St. Thomas. Onìario
NSR 5V1 Cansda
Phone: 519€31-1460
murv,el gin-couny.on.oa
Proáresslve hy Natuto
Correspondence dated October 26, 2009 from County of Elgin r...
Page 81 of 405
BAYVALECFARMS LTD Ë
?
*]Y'D
R.R. 2, Vienna, oN 0 CT - 7 ?Û09
NOJ 1ZO
(sts) 874-4148 Ml.lNlclFALlTY 0F ßAYHAM
To the Council
of the Municipality of Bayham
To Kyle Kruger
CAO of Municipality of Bayham
To Lynda Millard
Clerk of the Municipalþ of Bayham
To Gerry LeMay
Road Superintendent of the Municipality of Bayham
October 5,2009
It is with interest that we read in the press and minutes of the Council meetings that you are
going to define the road allowance boundaries between lot 12, concession 7 andLo|12,
concession 2 for the purpose of excavating said road allowance to determine if any burials have
taken place on said road allowance. According to records, this road allowance measures sixty six
(66) feet in width.
You have in your possession two (2) surveys that indicate property boundaries along said road
allowance. You have survey #46 registered with the Registry office of Elgin registered on
January 5'h, 1935. As well you have a copy of a survey dated Apn122,1973. Both are surveys of
our propefty.
Please insure that the road allowance boundaries are clearly delineated and that proper notice will
be given to said property owner before any excavations are done in order to eliminate any
trespass charges that could be a result of incomplete studies on your part.
cc James R. Morgan
Correspondence dated October 5, 2009 from Bayvale Farms Ltd....
Page 82 of 405
Ministry of Culture
Culture Programs Unit
Programs and Services Branch
400 University Avenue
4h floor
Toronto, ON M7A 2Rg
Telephone: (416) 314-5186
Facsimile: (416)314-7'175
Ministère de la Culture
Unité des programmes culturels
Direction des programmes et des seruices
400, avenue University
4u étage
Toronto (ON) M7A 2RgTéléphone: (416) 314-5186Télécopieur: (416) 314-7175
October 19,2009
Mrs. Lynda Millard
Clerk
Municipality of Bayham
9344 Plank Road
Box 160
Straffordville, ON NOJ 1Y0
Dear Mrs. Millard:
Re: 2009-2010 Museums and Technology Fund
File Number # 20091DDD257 5
IJT iJ I'l ! û I f ,å.1 tiY ll i: L¡it\r H,å I'i
Thank you for your application for a grant under the Museums and Technology Fund. We have
ass¡gned it the above file number, which should be referenced in all future communications.
We will be reviewing your application over the next few months. lf we have any questions about the
information that you have submitted, we will contact you for clarification. All grant requests eligible for
consideration will be assessed based on the merit of the proposed projects, the objectives and
priorities of the program, and the availability of funds. Upon completion of this review, you will be
advised in writing of the status of your application.
If your project is dependent on Ministry of Culture funding, you should not commence work and/or
purchase goods and services until you have received the Minister's letter of approval. lf there are
compelling reasons for starting the project after the date of this letter and before receipt of a decision
from the Ministry, please be advised that you do so at your own risk. However, this will not disqualify
the project from consideration.
Please note that the Ministry reserves the right to make public the names of applicants, descriptions
of proposed projects and, for approved projects, the amount of the grant approved.
Should you require further assistance or clarification, please do not hesitate to contact me by
telephone a|416-314-5186, or by e-mail at carol.law@ontario.ca,
Yours sincerely,
ms Adv sor
Correspondence dated October 19, 2009 from Ministry of Cultu...
Page 83 of 405
Brenda Gibbons
Page I ofl
L.l (-)'-l
From: Jill Ostrowercha [Jill.Ostrowercha@norfolkcounty.ca]
Sent: Wednesday, October 28,200910:59 AM
To: Brenda Gibbons
Subject: Winters Drain
FYI - Please be advised that there were no appeals to Tribunal and the 3rd and final readings
of provisional bylaw 2009-159 was passed at Council on Tues. October 27,2009.
tiíl Ostrøwercfri, Ðrøittage Cferl
Norfolk County Public Works & Environment¡al Services
183 Main Street of Delhi, Delhi, ON N4B 2M3
Phone: 51 9-582-21@ o¡ 519428-0020 Ext: 1 203
Fax: 5l 9-582-4571 E:Mail:üll.ostrowercha@nodolkcounty.ca
Disclainer: This e-rnail and any attaclunents may contain personal information or information that is otherwise
confidential- and it's intended for the exclusive use of the intended recipient. ff you are not the intended
recipient, any use, disclosure or copying of any part of it is prohibited. Norfolk County accepts no liability
for damage caused by any virus transmitted in this nessage. If this e-¡nail is received in error, please
imnediately reply and delete or destroy any copies of it. The transmission of e-mails between an employee or
agent of Norfolk County and a third party does not constitute a binding contract without the express r¡ritten
cor¡sent of an authorized representative of The Corporation of NorfoLk County.
t012912009
Correspondence dated October 28, 2009 from Norfolk County re...
Page 84 of 405
BY-LAW NO.2009-159
OF
The Corporøtion of Norþlk County
BEING A BY-LA\Y TO PROVIDE FOR DR,A.INAGE WORKS IN THE CORPORATION
OF NORFOLK COUNTY FOR THE \ryINTER DRAIN.
AUTHORITY: The Drainage Act, R.S.Q. 1990, ChapterD.IT, Section 45(L),Form 6,
Reg. 300i81.
WHER.EAS the requisite number of owners have petitioned the Council of Norfolk County in
accordance with the provisions of the Drainage Act, R.S.O. 1990, requesting that the following
lands and roads be drained by a drainage works:
Part of Lots I to 3, Concession N.L.R. and W.N.R. in the former Township of Houghton, now in
Norfolk County and Lots 27 and 28, Concession I and 2 in the Municipality of Bayham.
AND WHEREAS the Council of Norfolk County has procured a report made by Sprict
Associates and the report is attached hereto as Schedule "4" and forming part of this By-Law;
AND WHEREAS the estimated total cost of constructing the drainage work is $27,200.00;,
AND WHEREAS the $ 2,748.00 is the amount to be contributed by Norfolk County for
construction of the drainage works;
AND WHEREAS $ 15,237.00 is being assessed to the landowners in the dlainage area in
Norfolk County;
AND WHEREAS $ 2,735.00 is the amount to be contributed by the Municipality of Bayham
for the drainage rrr,orks;
AND WHEREAS $ 6,480,00 is being a$sessed to the landowners in the drainage alea in the
Municipality of Bayham;
Correspondence dated October 28, 2009 from Norfolk County re...
Page 85 of 405
BY-LAW 2oo9-1s9 -" " PAçB z or I
AND WHEREAS the Cor¡ncil is of the opinion that the drainage of the area is desirablei
NOW THEREFORE TIID COUNCIL OF THE CORPORATION OF NORFOLK
COUNTY PURSUANT TO TIIE DRAINAGE ÄCT, R.S.O. 1990' CHAPTER D.17
IIEREBY ENACTS AS F'OLLOWS:
1, The report prepared by Spriet Associates dated May 8,2009 attached hereto as Schedule
"4" and forming part of this By-Law is hereby adopted and the drainage works as therein
indicated and set forth is hereby authorized and shall be completed in accordance
therewith.
The Corporation of Norfolk County may borrow on the credit of the Corporation
the amount of $ 17,985.00 being the amount necessary for construction of the
drainage works.
{?} The Corporation may aûange for the issue of debentures on its behalf for the
arnount borrowed less the total amount of
(a) grants received under section 85 of the Act;
(b) commuted payments made in respect of lands and roads assessed within
the Municipality;
(c) monies paid undel subsection 61(3) of the Act; and
(d) monies assessed in and payable by another municipality, and such
debentures shall be made payable within 5 years from the date of the
debenture and shall bear intelest atarate not higher than the rate charged
by The Ontario Municipal Improvement Corporation on the date of sale of
such debentures.
3. A special equal annual rate sufficient to redeem the principal and interest on the
debentures shall be levied upon the lands and roads as set forth in the attached Schedule
I'8" to be collected in the same manner and at the same time as other taxes are oollected
in each year for 5 years after passing of this By-Law.
{, For paying the amount of $2,748.00, being the amount assessed upon the lands and roads
belonging to or cootrolled by the municipality, a special rate suff,icient to pay the amount
assessed plus interest thereon shall be levied upon the whole rateable property in Norfolk
County in each year for 5 years after the passing of this By-Law to be collected in the
same manner and at the same time as other taxes are collectecl.
Correspondence dated October 28, 2009 from Norfolk County re...
Page 86 of 405
5. All assessments of $50.00 or less are payable in the frrst year in which the assessment is
imposed.
6, This By-Law comes into force and effect on the date of passage thereof and may be cited
as the Winter Drain.
First Reading: August 25,2Q09
Second Reading: ,A.ugust 25,2009
Provisionally adopted: .dugust25,2009
Third Reading:
Enacted this:
P,W.09-101
October 27, 2009
OcËober 27, zCog 'of Council Services
Correspondence dated October 28, 2009 from Norfolk County re...
Page 87 of 405
Schedule rBr to By-Iaw 2009-L59 Page l' of 2
SCHEDULE'C'-ASSESSMENT FOR CONSTRUCTION
WINTER DR,AIN
Norfolk CountY
Job No, 207063
HECTARES
--ç.oN. -*Lg-* {FESTE9-- : -BgtLIsJMffiå
MAIN DRAIN . OPEN PORTION
Norfolk çe(loly
May B, 2009
BENEFIT OUTLET TOIAL-
..,,.,, r-=.-..Sr:'. --.....-..._--fl,ù-
- WNR
WNR
WNR- WNR
'WNR
WNR
Pt. 1
Pt, 2
Pr. 2
Pt. 2
Pt. 2
Pt, 3
0.39 545-30-131 1H. & H' Blatr)
5.5 545-30-132 (R. & J. Butcher)
4.4 545-3G'134 (J. Butche0
0.81 545-30-133 (1. Ward & J' Berdan)
0.81 545-30-135 (R. & J' Butcher)
10.0 545-30-136 (M. & M. Kirwin)
TOTAL ASSESSMENT ON ljNDS
1,0 CountY of Norfolk
03 Norfolk CountY
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT ON MAIN DRAIN . CLOSED PORTION
IN NORFOLK COUNTY
¡g:=!::¡9!==q=Í¡--=¿= Ê ;** FæÞ É :-â
$ 5oo.oo g 2,225.00 $ 2,725'oo
,==gs=*-Eï€-Éã#Ë==æi:a=a-;
s $ 55'oo $
587.00
477.00
55.00
587.00
477.00
I 1 3.00 113.00
113.00 '113,00
880,00 1,380.00500.00
/z County Rd, No. 55
Lower Side Road
ilÍdhl¡al¡¡yi!-ErYüan
t Pt, 26 & 27 0'5
I PL 26e 27 1.1
I Pt. 28 17,4
t. Pt.28 0.9
001-073 (S54SS9 Ontario lnc. c/o W' Vanderuen)
001-074 (854809 Ontsrio lnc. c/o W. Vanderven)
001-080 (D. Zhang)
OOl-127 W. & E. Vanderven)
:-ã--=======3=<ttÊiãsF#F!Ê'Êl -=¡t $ 468,00$ 468.00
!==:==:-:==i-iF:æ+5!E= Éã l: ?:t-::
$ _"*!l-99.9L
$ ¡ 26.00$ 26.00
60,00 60-00
1,652,00 1,652.00
49.00 49.Q0
Ëtæ.¡ å ts= É Ë - -=g==-=:rasrTfr ¿Ë È 3 åiîs
.$ $ 1,787.00$ 1'787.00
ær¡2ÉËÉÈ==ag=:gÉ¡: Sjtæ:È*ê=ët:J=g:
$ $ 407'oo $
61.00
$ 407.00 $
1 13.00
407.00
61.00
407.00
113.00
TOTAL ASSESSMENT ON LANDS
Yz Çounly Rd. No. 55 1.ô County of Elgin
Glen Erie Line 0'.t CountY of Elgin
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT ON MA]N DRAIN'OPEN PORTION
IN THE MUN]CIPALIW OF BAYHAM
TOTAL ASSESSMENT ON MAIN DRAIN 'OPEN PORT¡ON
====*!¡ qq rE ÉtrlE=?=É;3:=-==:= = = ==
t $ 52o.oo$ 520'oo
Correspondence dated October 28, 2009 from Norfolk County re...
Page 88 of 405
Schedule 'B' to By-lew ZOOg-Lsg
SCH EDULE 'C ' - ASSESSMENT FOR CONSTRUCTION (Cont'd)
Page 2 of 2
WINTER DRAIN
' 1r.-,lk County
HECTARES
_çoN= LgJ AFFEcTED* RoLL-l'Lo.toSEÐ--_* "--iES-rf,t-T-- oUTLL-@
MAIN ORAIN. CLOSED PORTION
òÌpdoltCsuofv
1ü
. WNR Pt. 1
WNR Pt. 2
WNR Pt. 2. WNR Pt. 2- WNR Pt. 2
WNR Pt. 3
545-30-131 (H. & H. Blatz)
545-30-132 (R. & J. Butcher)
545-30-1 34 (J. Butcher)
545-30-133 (1. Ward & J. Berdan)
545-30-135 (R. & J. Butcher)
545-30-136 (M. & M. Kirwin)
TOTAL ASSESSMENT ON LANDS
J.û CountY of Norfolk
ô.2 Norfolk CountY
TOTAL ASSESSMENT ON ROADS
TOTAL ASSESSMENT ON MAIN DRAIN . CLOSED PORTION
IN NORFOLK COUNTY
.$' $ 144.00$ '144-oo
1 ,543.00 1 ,543 '00
750.00 1,251.00 2'001.00
296'00 290.00
0.4
5;5
4.4
0.8
0.8
2.0
lz Çounly Rd. No. 55
Lower Side Road
tt gn I ctna I ltf af -8¡rhsrü
I Pt. 28 & 27 0.5
I Pr. 26 & 27 1,1
I Pt, 28 lT,42 Pt.28 0,9
% Çoun} Rd. No, 55
Glen Erie Line
001-073 (854S89 Ontario lnc. c/o W. Vanderyen)
001-074 (854889 Ontario lnc. c/o W. Vanderven)
001-080 (D. Zhans)
OOl-127 (W. & E. Vanderven)
TOTAL ASSESSMENT ON LANDS
County of Elgin
counÇ of Elgin
7,950.00
296.00 296.00
282.00 8,232.00
G-==*=È===== ==a Eâ =
( 4 = =====?ÉÈ4s='-$ s,7oo,oo $ 3,812'oo $ 12'512'oo
ËÉ:lËË==#===9=== ÊÊ Ë======Eææ =;
f 85o,oo $ 1,oo9,oo $ 1,919'00
200,00 161.00 361.00
-Ëa*;{ = 5==:====- -=+-==s==5;=:=a::
$ 1,o5o,oo $ 1,230.00 $ e28o.oo
-:É:å===ë
E===E==É-r==E= =a=
gE==ãå-¡= =
$ 1479499
$ s ô8.00$ 68,00
158.00 158.00
4,337.00 4,337.00
130,00 130,00
r= =å=Ë=3=== ===;çË=É===s=:=ÊË t;È =a ==
$ $ 4,693.00$ 4,6e3.00
rEè=-====ãÉ=s=:===¡=tÈEd:¿!¡r*
$. s50.00 $ 1,0ô9.00 $ 1,919.00
296.00 296.00
+:=====#r:rE=rt-ËÊé F*=3ãt ===-$ s50.00 $ 1,365.00 $ '2,215'00
Ë-i-==E!==- ::=::==Ë:=====l=:EÉ:--
I.0
0.&
TOTAL A$SESSMENT ON ROADS
TOTAL ASSESSMENT ON MAIN DRAIN . CLOSED PORTION
IN THE MUNIC¡PALITY OF BAYHAM
TOTAL ASSESSMENT ON MAIN DRAIN . CLOSED PORTION
TOTAL ASSESSMENT ON WINTER DRAIN
NOTE: All of the abovp lands. with the excoption of those noted with an aslerisk, are çlassified as agricultural'
Correspondence dated October 28, 2009 from Norfolk County re...
Page 89 of 405
Minutes of
ELGIN GROUP POLICE SERVICES BOARD
September 30, 2009
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at 2:00 p.m. with the following in attendance:
Tom Marks, Chairman
John R. Wilson, Vice-Chair
Douglas Gunn, Board Member
Kathleen Schaper, Board Member
Duncan McPhail, Board Member
lnspector Ryan Cox, OPP
Staff Sergeant lan Chappell, OPP
Mark McDonald, Secretary/Ad ministrator
Marilyn Payler, County Administrative Services
Chair Marks called the meeting to order at 2:00 p.m.
Inspector Cox introduced a DVD produced by the O.P.P. Provincial Command Bureau
of Provincial Constable Alan Hack's funeral noting the large policing presence. The
Board was able to view the beginning portion of the DVD and a copy will be made for
each Board Member.
Adoption of Minutes
Moved by Schaper
Seconded by McPhail
THAT the minutes of the meeting held on June 17 ,2OOg be adopted.
- Carried.
Disclosure of Pecuniarv lnterest - None.
Gorrespondence
1) R. J. Gentle, Chief Superintendent, Commander, Western Region Headquarters,
OPP with response to public complaint.
2) Lynda Millard, C.M.O., Municipality of Bayham with resolution approving 2009 Police
Services Board Budget, Business Plan and 2008 Year End Report.
3) Nora M. Skelding, Chief Superintendent, OPP Strategic lnitiatives with information
on OPP Training Strategy on Accessible Customer Service.
4) lnspector Ryan Cox, thanking Elgin Group Police Services Board fortheir
support and kindnesses as the detachment continues to dealwith the loss of
Constable Al Hack and the injury of Constable Lynn Neale.
Elgin Group Police Services Board minutes of meeting held Se...
Page 90 of 405
-2-
5) Fay Patey, Director, Police Support Services Branch announcing Duane Sprague's
new position as Zone 6 Police Services Advisor.
6) OAPSB October 22"d and 2g'd Fall Seminar "Exploring Crime Prevention" and
Board Governance Training information.
7) September 2009 OAPSB Bulletin.
Moved by McPhail
Seconded by Gunn
THAT Correspondence ltems #1-7 be received and fíled.
- Carried.
Detachment Gommander's Report for June/Julv/Auqust 2009
lnspector Cox highlighted the various summer events which the detachment provided
staffing and noted that Constable Lynn Neale was now recuperating at home.
Inspector Cox updated the Board on the most recent staffing changes at the detachment
and other statistics for the Board's information.
Staff Sergeant Chappell spoke on the parking and traffic issues experienced at the Wings
and Wheels Air Show on June 21st,2009. He will be debriefing the air show committee
with recommendations for future shows.
On October 6, 2009 at 7:00 p.m. at the Port Stanley Legion a speed sign training session
will be held for community policing committee members and municipal employees. All
PSB board members are welcome to attend as well.
On October7,2QO9 the Chiefs of Police are holding a meeting in Sarnia at 9:30 a.m.
and Chair Marks suggested that a PSB member attend as it is a very informative
meeting. K. Schaper volunteered to attend with lnspector Cox.
lnspector Cox requested that the board assume responsibility for the cost of the
insurance to cover the speed sign from damage through vandalism or collision. The
Province will cover the cost of liability insurance. Aviva lnsurance Company will cover
all property risks for a total of $151.00 plus 8o/o tax.
Moved by McPhail
Seconded by Wilson
THAT Aviva Insurance Company cover all property risks to the newly purchased
$25,925.00 speed sign at an annual cost of $151.00 plus 8% with a $1 ,000 deductible.
- Carried Unanimously.
Elgin Group Police Services Board minutes of meeting held Se...
Page 91 of 405
-3-
lnspector Cox mentioned that if the Board had any ideas or local items to add to the
content of the 2010 Business Plan they could contact him directly.
The detachment is still gathering information from those individuals who assisted at the
scene of the fatal motor vehicle collision involving Constables Hack and Neale.
Recognition for those who assisted at the scene will be forthcoming once all the
information is received.
It was noted that on December 22"d,2OOg the Olympic Torch Relay will be taking place.
The Bandido murder investigation is in the final process with statements to the defense
to begin following a two week trial break.
Mr. Gunn asked lnspector Cox how the funds for the RIDE program were allocated and
lnspector Gox explained how the program operates. He further explained how the
detachment focuses on spacing the RIDE program throughout the year and entire
County.
The lnspector also noted that during this summeds air patrols large numbers of
marijuana plant sightings were discovered.
Moved by Wilson
Seconded by McPhail
THAT the Detachment Commanders Report for June/July/August 2009 be received and
filed.
- Carried.
ln-Camera
Moved by Gunn
Seconded by Wilson
THAT we do now proceed ln-Camera at 2:30 p.m. to discuss a personal matter about
an identifiable individual.
- Carried.
Moved by Schaper
Seconded by McPhail
THAT we do now rise at 2:36 p.m. without reporting.
-Carried.
Elgin Group Police Services Board minutes of meeting held Se...
Page 92 of 405
-4-
New Business
Bridoe Desiqnation
D. McPhail suggested that the 401 bridge at Furnival Road be dedicated to the memory
of Constable Al Hack. He inquired how to begin the process and Staff Sergeant
Chappell stated that the Police Services Board can begin the process by making a
request to M.P.P. Steve Peters. He will meet with Steve Peters to get clarification on
the proper protocol.
Moved by McPhail
Seconded by Gunn
THAT Steve Peters M.P.P. Elgin-Middlesex-London be requested to honour the
memory of Constable Al Hack by seeking the designation of the bridge at Furnival Road
and highway #401as the Alan Hack Memorial.
- Canied Unanimously.
2010 International Plowino Match
D. McPhail inquired about what the O.P.P,'s responsibility was going to be at the 2010
lnternational Plowing Match so they can prepare a budget for their services. lnspector
Cox replied that the local detachment will be responsible for traffic and any overtime
costs associated during this event. Salary cost for officers from outside the Elgin
County Detachment will not be charged back to the plowing match organizational
committee or the local detachment.
St. Thomas Times-Journal Advertisement
M. McDonald asked if the Board would like to approve a $99.00 advertisement in the
St. Thomas Times-Journal congratulating the O.P.P. on 100 years of service.
Moved by Wilson
Seconded by Gunn
THAT the Elgin Group Police Services Board approves an advertisement in the St. Thomas
Times-Journal congratulating the O.P.P. on 100 years of service at a cost of $99.00.
- Carried.
Next Meetins
The next meeting will be held on November 18, 2009 2:00 p.m.
Elgin Group Police Services Board minutes of meeting held Se...
Page 93 of 405
-5-
Adiournment
Moved by Gunn
Seconded by McPhail
THAT we do now adjourn at 2:55 p.m. to meet again on Wednesday, November 18,
2009 at 2:00 p.m.
- Carried.
M. G. McDonald,
Secreta ry/Ad m I n istrator.
Tom Marks,
Ghair.
Elgin Group Police Services Board minutes of meeting held Se...
Page 94 of 405
Correspondence received October 22, 2009 from Mae Leonard re...
Page 95 of 405
Correspondence received October 22, 2009 from Mae Leonard re...
Page 96 of 405
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Council Members
FROM: Planning CoordinatorlDeputy Clerk
SUBJECT: OMB Notice of Decision - Borm
Borm Site Plan Agreement
DATE: October 23,2009
FILE: Dl I.BORM
NUMBERzD2009-33
Purpose
This report is to recommend approval of a New Site Plan Agreernent with Etienne and Marie-Louise
Borm (ETBO Tool & Die).
Background
On September 6,2007 the Elgin County Land Division Committee granted Consent Application
855107 to Romaine and Simonne Borm for the purpose of severing a2.02 hectare (5 acre) parcel of
land from their farm to add to the adjacent ETBO Tool & Die property for future expansion.
On May 1,2008 Council passed By-law 2008-050 authorizing a Site Plan Agreement for the future
development of the ETBO Tool & Die property.
On August 7,2008 Council passed ZoningByJaw 2564-2008, being a byJaw to amend ByJaw 2456-
2003, changing the zoning from Agriculture (41-A) to Rural Industrial (M2) to permit the severance of
the parcel of vacant agricultural land for the purpose of conveying it to the adjacent property owned by
Etienne and Marie-Louis Borm operating ETBO Tool & Die industrial operation.
On September 2,2008 appeals to the severance and the zomngbyJaw were received and forwarded to
the OMB.
On March ll &,12,2009, the OMB Hearing was held resulting in an Order dated July 14,2009
requiring a new ZonrngBy-law Z57l-2009 speciffing a defined permitted use and restrictions
regarding minimum lot area, maximum lot coverage, and setbacks. The Order also requires a new Site
Plan Control Agreement to cover the entire lands including the lot addition.
Staff Comments
According to the OMB Order, a Site Plan Control Agreement is to be registered on title and the
appellants of the OMB Hearing File NO. PL070854-C070205 are to be a party to the Agreement.
Municþal staff were circulated the new site plan drawing, which includes the proposed lot addition and
consider it to be complete. The Appellants, through their legal counsel, advised the municþality on
July 13, 2009 and againon September 16, 2009 that with minor revisions to the planting schedule that
they have reviewed the site plan drawing and consider it to be satisfactory.
The text of the site plan agreement is in accordance with the standard form of agreement previously
approved by Council. The Agreement and authorizingBy-law are presented to Council for enactment.
Attachments
l. OMB Decision issued July 14, 2009 Case No. PL070854-C070205
2. Draft By-law 2009-096, Site Plan Agreement attached as Schedule 'A'
Staff Report D2009-33 regarding OMB Notice of Decision - Bor...
Page 97 of 405
Staff Report D2009-33 Borm Site Plan Page2
Strategic Plan Goal(s)
Goal # 3 - Create apositive business atmosphere
Goal # 6 - Provide and encourage attractive lifestyle choices
RECOMMENDATION
,,THAT StaffReport D2009-33 regarding the Borm Site Plan Agreement be received;
AND TIIAT By-law No.2008-050 be repealed;
AND THAT By-law No.2009-096, being a By-law to authorize the execution of a Site Plan
Agreement with Etienne & Marie-Louise Borm and the Municipality of Bayham be presented
for enactment.t'
Respectfully submitted,
Mar gaÉt Underhill, Planning Coordinator/Deputy Clerk
iewed by,
Staff Report D2009-33 regarding OMB Notice of Decision - Bor...
Page 98 of 405
ISSUE DATE:
July 1 4,2OOg
Appellant:
Subject:
Municipality:
OMB Case No.:
OMB File No.:
Appellant:
Appellant:
Appellant
Subject:
P rope rty Add ress/DescríPtion :
Municipality:
OMB Case No.:
OMB File No.:
Municipal No.
APPEARANCES:
Roger & CherylJames
Kathleen Kennedy
Romaine & Simonne Borm I '.
Consent . 'ì ''-
T2}2ìichmond Rd i
Township of Bayham
P1070854-c070205
P1070854-C070205
E.55107
Counsel
Barry Card
Steven D. S. Ross
Stephen H. Gibson
Ontario
P1070854
Ontario MuniciPal Board
Commission des affaires municipales de I'Ontario
lN THE MATTER OF subsection 34(19) of the PtanningAcf, R.S.O. 1990, c' P'13, as amended;
Roger & CherylJames
By-law No. 2564-2008
Township of Bayham
PL070854-C070205
P1081 148
lN THE MATTER OF subsection 53(19) of the PlanningActR.S.O. 1990, c'P.13, as amended;
¿-i..¡i ì--lì,., L- a
!U1- t -i
Parties
Municipality of Bayham
Roger and Cheryl James
Kathleen Kennedy
The County of Elgin and the Corporatíon of
the County of Elgin Land Division
Committee
Romaine and Simmone Borm (the Applicants) applied to rezone their
from Agricultural A1 to M2 lndustrial in order to facilitate the sale of property to
and Marie-Louise Borm. The purchasers wish to entarge their existing tool
property
Etienne
and die
Staff Report D2009-33 regarding OMB Notice of Decision - Bor...
Page 99 of 405
-2-P1070854
operation known as ETBO. The rezoning application was approved when the
Municipality of Bayham adopted By-law 2564-2008.
The By-law 2564-2008 was appealed by Roger and Cheryl James and Kathleen
Kennedy (the APPellants)'
The Applicants applied to sever a parcel of land with a frontage of 68.3m, a depth
of 153.3m and an area of 2.02g4 ha. The property will be consolidated with a 161.5m by
g2.3m parcel owned by Etienne and Marie-Louise Borm. The Applicants will retain the
remnant parcel, a 26.64 hectare farm with a house and three barns. The provisional
consent was granted by the Corporation of the County of Elgin Land Dívision
Committee.
The provisional consent was appealed by Roger and Cheryl James and Kathleen
Kennedy (the APPellants).
At the outset of the hearing Mr. Card made a preliminary motion to exclude the
testimony of Heather James, a planner for the Appellants. Ms James is the daughter of
Roger and Cheryl James, two of the three Appellants in this matter. Mr. Card referred to
the case of Fettowes, McNeílv Kanza General lnternational lnsurance Co. 1998 Canlll
14856 (ON S, C.).
Mr. Card alleges that the witness will not meet the test of impartiality and should
be excluded.
Mr. Ross responds that his client would be prejudiced by the exclusíon and if the
Board ruled that Ms James should be excluded that he would request an adjournment'
He countered by using the facts of the case that related to an investigation of
professional misconduct by a lawyer. There is no conflict between the parties. Mr. Ross
noted that Ms James would not appear before the Board unless she had a strong case.
Mr. Ross noted that in this case Mr. Rowe, the planning witness, had acted as the agent
for the Applicants before the Land Division Committee and Municipal Council and now
was appearing before the Board as an independent witness,
The case law, as the Board understands it, is that the witness is qualified and
gives testimony the Board must weígh that evidence and determine its proper weight.
Staff Report D2009-33 regarding OMB Notice of Decision - Bor...
Page 100 of 405
-3-P1070854
The Board will not exclude the witness, but will weigh her evidence given the
relationship between the witness and two of the Appellants and assign a proper weight
to it given its substance and veracity.
Mr, Ross, after consulting with his clients, decided to proceed with the hearing
based upon the preceding ruling by the Board.
The Board heard from Mr. David Rowe, planning consultant for the applicant'
Etienne Borm, the plant manager of ETBO and son of the founder, and Heather James,
planner for the APPellants.
Background
ETBO is a tool and die company that has been located on the property since
1g5g. The industrial use is classified a tool and die manufacturing facility with 45
employees producing products for the automobile and electronics industries. The
company is one of the largest employers in the municipality. A previous severance was
added to the ETBO property in 1996 and that was accompanied by the requisite
rezoning aPPlication.
The planning responsibilities are divided with the County of Elgin being
responsible for consents, the approval of zoning by-laws rests with the local
municipalities and the approval of subdivisions and Official Plan Amendments (OPA)
remains with the Ministry of Municipal Affairs and Housing (MMAH). The County has no
official plan and therefore all planning documents are within the purview of the
municipality which is, in this case, the Municipality of Bayham.
The subject lands are designated "Agricultural" and a portion of the property to
the rear is designatedHazard Land. The subject property fronts on the Richmond Road
(County Road 43). The subject property is just north of the hamlet of Calton. The
subject lands are locate d 414.7 m south of the James Line. The James Line connects
with John Wise Líne another major County road that runs in an east - west direction
towards St. Thomas.
Staff Report D2009-33 regarding OMB Notice of Decision - Bor...
Page 101 of 405
-4-P1070854
On the second day of the hearing the Board was informed that the parties had
reached a settlement.
Ms James outlined the terms of the settlement to the Board and provided her
unqualified planning opinion in support. The Appellants agreed to withdraw their appeal
to the consent. The appeal to zoning by-law would be granted in part and the by-law
would be amended to include a minimum 60 m setback from the northerly lot line (the
lot line closest to the property of the Appellants), a minimum 3Om setback from the
property line to the east (the rear yard setback), a minimum lot size of 33,200 m2 (the
area will be confirmed by the surveyor), maximum lot coverage of 15"/" and only one
manufacturing use permitted on the property - the tool and die manufacturing facility
including the metal stamping activity. The By-law incorporating the above-mentioned
settlement is attached tó this decision. The details of the buffer area to be incorporated
into the site plan agreement will finalize the settlement.
Ms James testified that the settlement addresses the concerns of the neighbours.
Based upon the un-contradicted evidence, the Board allows the appeal of the
zoning by-law in part and amends the by-law as attached to this decision'
The Board will withhold its order pending the completion of a site plan agreement
and the parties will be given one year from the date of this Order to finalize the
agreement.
The Board may be spoken to if difficulties arise.
So Orders the Board.
'J. E. Sniezek"
J. E. SNIEZEK
MEMBER
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ATTACHMENT C(T))
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2571-2009
BORM
BEING A BY-LA\il TO AMEND BY-LAW No. 2'456-2003' AS AMENDEI)
WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to
amend ZorungByJaw No.2456-2003, as amended;
THEREFORE, the Council of the Corporation of the Municipality of Bayham enacts as follows:
1) TIIAT By-law No. 2456-2003, as amended, is hereby further amended by amending
Schedule..A", Map No. 57, by deleting from the Rural lndustrial (M2) Zone and adding to
the Site-Specific Rural lndustrial (M2-8) Zone,those lands which are outlined in heavy solid
lines and marked M2-8 on Schedul e ".L" to this By-law, which schedule is attached to and
_forms part of this By-law.
ByJaw No.2456-2003, as amended, is hereby fuither amendedby addingthe followingneìw
subsection:
,,2JflN
21.10.8.1 Defìned Area
2)
2L10.8.2
2r.10.8.3
2L10.8.4
M2-8 as shown on Schedule "A", Map No. 57 to this bylaw;
Mínímum LotAreø
30,000 m2
Møxímum Lot Caverage
15% of the mínimum lot area;
Mínímum Síde Yard DePth
60.0 metresþr the primary buílding (north lot line)
Mínímum Rear Yard DePth
30.0 metres for the prímary buílding (east lot líne);
2I.I0.8.5
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21.10.8.6
2 r .10.8.7
21.I0.8.8
Permíned Uses
Tool and Die Desigtr and Manufacturing Facility'
Delìned Use
For the pur.poses of the M2-8 Zone, a Tool and Díe Design and
Manufacturing Facílity shall be defined asfollows:
: shall mean the
"
*¡ t oø ø"t an g t o r s tructur e s þ r th e purp o s e of engíneer ing and
tool design, manuføcturíng, fabrication, assembly, testíng,
prototyping, machining, milling, parts cleaning and repaíríng,
-stampíng
and press facílíty and ancillary warehousíng and storage.
S u nnle mental R e su latío ns
A Site Plan Control Agreement be regístered on title and appellants of
oMB Hearing File No. PL070854-C070205 be 4 party to the
Agreement"
3) THIS By-law comes into force:
a) Where no notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Planning Act and regulations pursuant thereto, upon the expiration
of the prescribed time; or
b) 'Where notice of objection has been filed with the Municipal Clerk within the time
prescribed by the Plãnning Act and regulations pursuant thereto, upon the approval of
the Ontario MuniciPal Board.
READ A FIRST TIME THIS DAY OF 2009.
_ .READ A SEEOND TIME THIS - DAY OF
READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2009.
MAYOR
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f*_-
03
Io
o
.9TØc
3ots
coNCESSTON tv
I
CALTON
(SEE SCHEDULE 'F')
ìr\ =\=\ =\=\ =\\\
Thìs is Schedule "A" to BY-low
No 2571-2OO9, possed the --ihdoy oÍ ----_'---- 2OO9.
MAYOR CLERK
=\ =\
f,/o^ ^
tr- --\-o< -\
-\
.t\=\
MUNICIPALITY OF BAYHAM
SCHEDULE 'A'
0 250m 500m
Scole 1 '. 12.500
MAP No. 57
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THE CORPORATION OF THE
MTJNICIPALITY OF BAYTIAM
BY-LAIV NO. 2009-096
BEING A BY.LAW TO AUTHORIZE THE
EXECUTION OF A SITE PLAI\ AGREEMENT
WITH ETIEI\NE & MARIE.LOUISE BORM
(ETBO TOOL & DIE)
WHEREAS subsection aIQ) of the Planning Act, R.S.O. 1990 Chapter P.l3 provides in
part that where in an official plan aî area is shown or described as a proposed site plan
control area, the council of the local municipality in which the proposed area is situate
may, by by-law, designate the whole or any part of such area as a site plan control area.
AND \ryHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-
law pursuant to Section 4l of the said Planning Act.
AND WHEREAS subsection 4I (4) of the said Planning Act provides in part that no
person shall undertake any development in an area designated under subsection (2) unless
the council of the municipality or, where a referral has been made under subsection (12),
the Municipal Board has approved one or both, as the council may determine, of the
following:
1. Plans showing the location of all buildings and structures to be erected and showing
the location of all facilities and works to be provided in conjunction therewith and of all
facilities and works required under clause (7) (a).
AND \ilHEREAS the Ontario Municipal Board has ordered the completion of a Site
Plan Control Agreement in the matter of OMB Case No. PL070854-C070205;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham now
deems it necessary enter into a site plan agreement with Etienne and Marie-Louise Borm.
NO\il THEREFORE THE COTJNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to
execute the Site Plan Agreement between the Corporation of the Municipality of
Bayham and Etienne & Marie-Louise Borm afflrxed hereto and forming part of
this By-law as Schedule "4".
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2. THAT By-law 2008-050 being a By-law to authorize the execution of a site plan
agreernent wittr Etienne & Marie-Louise Borm, passed May 1, 2008 is hereby
repealed.
3. TIIAT the executed agreement shall be registered at the ownsr's expense under
the proper Land Titles Registry.
READ A FIRST AND SECOND TIME this day of 2009.
READ A THIRD TIME AND FINALLY PASSED this day of
2009.
MAYOR CLERK
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SITE PLAN AGREEMENT
BETWEEN
ETIENNE & MARIE-LOTIISE BORM
Part Lotl, Concession 4
RoIl # 34-01-000-007-00200
TITE CORPORATION OF THE MTJMCIPALITY OF BAYHAM
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TmS AGREEMENT made this
-
day of
BETWEEN:
20f9.
ETIENNE A¡ID MARIE-LOUISE BORM
Hereinafter called the SOWNER"
OF THE FIRST PART
.AND -
THE CORPORÄTION OF THE
MI'MCIPALITY OF BAYHAM
Hereinafter called the *MIIMCIPALITY'
OF THE SECOND PART
WHEREAS the Owner is the owner in fee simple of the lands si¡¡ate in the Municipality of Bayham, in the
County of Elgin being Part of I¡t l, Concession 4, more particularly described in Attachrnent "A' attached
hereto (and hereafter referred to as the *Lands');
AND WHEREAS the Official Plan of the Municipality of Bayham in effect, designates the entirety of the
Municipality as a site plan control a¡ea;
AI\D WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto,
as Attachment *C''(and hereafterreferred to as the *Plan');
AND WHEREAS the Ontario Municþal Boa¡d has ordered the completion of a Site Plan Control
Agreeinent in the rratter of OMB Case No. PL070854-C070205;
AND \ilHEREAS the Cor¡ncil of the Corporation of the Municipalþ of Bayham now dee,ms it necessary to
enter into a site plan agree,me,lrt with Etienne and Ma¡ie-Louise Borm.
NOW TITF.REFORE in consideration of other good and valuable consideration and the sum of Two
Dollarc ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged
by eacÐ, the Owner hereby covenants and agrees with the Municipality as follows:
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1. The Owner agrees that no building perrnit rrill be available until the Plan has been approved by the
Municipality, and fi¡rther agrees that work will not commence prior to the issuance of the building
permit.
2. The following Attachments, which are ide¡rtified by the signatures of the parties to this Agreement,
and which a¡e attached hereto, are hereby made a part of this Agreeme,lrt, as fully and to all intents
and purposes as though recited in fulI herein:
ATTACHMENT *.N'_ LEGAL DESCRIPTION OF SIJBJECT LANDS
ATTACHMENT'ts" . CERTIFICATE OF COMPLIANCE
ATTACHMENT *C- . SITE PLA}I A}{D SITE SERVICING PLAN
3. Attachmeirt "A" hereto describes the lands affectedbythis Agreement.
4. Attachment "C" - Site Plan and Site Servicing Pla¡L shows:
a) the location and height of all buildings and structures to be erected;
b) the location of vehicular entrances and exits;
c) the location and provision of off-street vehicula¡ loading and parking facilities, including
driveways for e,mergency vehicles;
d) walkrvays and all other means of pedestrian access;
e) the location and provision of fences, trees and all ground cover or facilities for landscaping
the lands and protecting the adjoining lands and shows the lighting including flood lighting,
of the land or any building or structure thereon;
Ð the location and provision for the collection and storage of garbage and other waste material
g) lot grading information, indicating overland flow to and from adjacent properties, collection
and disposal of surface water and storm water management (if deemed necessary by the
Municipality);
h) location of utilities within the road allowance and site corurections to these utilities;
Ð building frnished floor elevations;
j) fuepondand dryhydrantlocations;
k) other information as required by the Municipality
5. The Owner agrees that the building or buildings will be erected in accordance with the plan(s)
approved, subject ooly to such changes as b¿ve received advance approval.
4
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6. The Owner agrees that the site developme,nt and servicing will be in accordance with the plan(s) as
approved, zubject only to such changes as h¿ve received advance approval.
7. The Owner further agrees that:
a) final grades and elevations will be est¿blished to the satisfaction of the Municipality. The
Owner will provide proof of final grades and elevations certified by a professional land
surveyor or civil engineer, prior to the final release of the Letter of Credit.
b) all necessaryprovisions for service connections on site will be made to the satisfaction of the
Municipality.
c) construction work will be canied forward expeditiously in good and workmanlike Inanner,
in accordance with good trade practice and so to cause a minimum of nuisa¡rce.
d) all necessary precautions to avoid dust, noise and other nuisance and to provide for the
public safety will, so far as possible, be taken and which comply with The Construction
Safety Act.
e) all necessary ca¡e will be taken to see that mud and soil is not tracked or spilled onto any
public steet, and where such tracking occurs, the street shall be cleaned at the end of each
working day.
Ð garbage disposal facilities will be an enclosed type located as shown on the Site Plan
designed in a manner satisfactory to the Municipaltty.
g) unless otheru'ise provided all parking lots and wallsvays will be finished with hohmix
asphalt, concrete or paving stones to the satisfaction of the Municipality and have permanent
bumper curbing along all parking areas that abut the property limits.
h) no topsoil shall be stocþiled on any other portion of the Ov¡ner's lands exce,pt those lands
identified in Attachment "4" to this agreeme,nt; and all topsoil shall be stocþiled and
maintained in a manner which allows for the maintenance of weeds; and the Municipality
rnay go in and do the sa¡ne at the Owner's expense, and collect the cost in like rranner either
as mr:nicipal taxes or from the Letter of Credit deposited as performance security.
Ð stock-piling of snow will not be allowed on the site where it will constitute a haza¡d in the
opinion of the Municlpallty.
j) the electrical servicing of the propely shall be subject to the approval of Hydro One.
k) upon failure by the Owner to do any act during the development period herein, that the
public safety or convenience requires, in accordance with this Agreement, upon seven (7)
days written notice, the Municipality, in addition to any other remedy, may go in and do
same at the Owner's expense, and collect the cost in like rnnner either as municipal taxes or
from the lætter of Credit deposited as performance security.
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l) the Municipahty may treat any breach of this Agree,ment as a breach of the Building By-
Law, and upon twenty-four (24) hours written notice to the Owner, stop work until the
breach is rectified.
m) nothing in this Agreement constitutes waiver of the owner's duty to comply with any by-law
of the Municipality or any other law.
8. The Owner shall:
a) be responsible for consulting with Hydro One regarding any matters that relate to sen¡ices
provided by Hydro One.
9. The Owner shall be responsible for consulti''g with and obtaining any necessary approval from all
regulatory bodies such as, but not limited to, the Iong Point Region Conservation Authority and the
Ministry of the Environment.
10. The Owner shall satis$ all the in relation to the fire protection for the building(s) to the
satisfaction of the Municipalþ's Fire Chief.
ll. The Owner agrees to pay for damages to public property including but not limitd to municþal
drain, ditches, sheet surfaces, sidewalks, storm and sanitary sewer syste,ms, which rnay occur during
the period of construction. Any such repair may be undertaken by the Municipality at the expe'nse of
the Owner, withinthirty (30) days notice.
12. Any and all lighting sball be installd and maintained so as to not, in the opinion of the Municipality,
interfere with the use or e,njolmelrt of adjacent properties, or with the safe flow of trafEc on abutting
or adjacent streets.
13. The Owner shall landscape and maintâin plants and ground oover as described as "Planting
Schedule" and indicated on Attachment "C'.
14. If the Ontario Building Code requires that an Architect or Professional Engne€r or both, shall be
responsible for the field review of any new building or exte,nsion, provided for in this Agreement,
the Owner shall not occupy or u¡¡e or pennit to be occupied or used, any said new building or
e*tension, until after an Architect or Professional Engineer has give,n to the Municipality, a letter
addressed to the Municipality, and signed by the said A¡chitect or Professional Engineer, certifying
that all constmction and/or services on or in the said lands, required for this development or
redevelopmeirt, newly installd by the Owner in connection with this development or
redevelopme,lrt, have been installed and/or constructed in a manner satisfactory to the A¡chitect or
Professional Engineer.
15. The Municipality, through its servants, officers and agents, including it's Chief Building Official,
Fire Chief, and Municipal Engineer, may, from time to time, and at any time, enter on the premises
of the Owner to inspect:
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a) the progress of development;
b) the state of maintenance as provided for in this Agreement.
16. In the event of any servant, officer or agent of the Municipality, detennining, upon inspection, that
the deveþment is not proceeding in the strict accord with the plans and specifications filed, such
servant, ofÏicer or agent shall forthwitþ place a notice requiring all work to be stopped upon the
premises and forward a copy, by registered mail, to the Owner at the last known address, on the last
revised assessment roll, and the Owner shall forthwith correct the deficiency or deviation.
17. In the event of any se,rvant, officer or agent of the Municipatity, upon inspection, be of the opinion
that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwith,
forwa¡d notice of zuch opinior¡ by registered mail, to the Owner, at the last known address, and the
Owner shall forthwith correct the deficiency or appeal to the Council ofthe Municipality of Bayhanl
as hereinaft er provided.
18. In the eve,lrt that the Owner should disagree with the opinion of the se,rvant, officer or agelú of the
Municþlity, as to the state of maintefiulc€, such Owner sball appear before the Council of the
Municipality of Bayharn, which after hearing the Owner, shall express its opinion as to whether the
mainteirance is satisfactory, by resolution, which shall constitute a final deterrnination of the nratter.
19. In the event tbat the Owner shall fail to obey a stop work order issued under Section 17 hereof, the
Owner recomizes the right of the Municipality to apply to the Courts for a restraining order.
20. h the eveirt that an Owner shall fail to conect a deviation or deficiency after notice pursuant to
Section 17 or after notice of an opinion, which the Council of the Municþality of Bayham
determines is correct, under Section l7,the Council of the Municipality of Bayhara røyby by-law,
direct, on default of the matter or thing being done by the Owner, after two (2) week's notice, to it by
registered mail, at the last known add¡ess of the Owner, pursuant to the last revised assessment roll
of passage of such By-Law, that such maffer e¡ thing be done by the Municþlity, at the expe,nse of
the Owner, which expense may be recoverable by action as municipal taxes, or from the Letter of
Credit de,posited as perforrnance security.
21. Unless otherwise authorize{ in the event of the Owner wishing to change at any time, the buildings,
structures or facilities described in Att¿chment "C", it shall make application to the Council of the
Municþlity of Bayham" for approval, and shall not proceed with such change until approval is
given by such Council, or in default by The Onta¡io Municþal Board, under the procedure set out in
Section 4I of The Planning Act,1990, hereinbefore referred to.
22. TheOwner agrees to pay to the Municipality all administ¡ation costs incuned in connection with this
Agreeme,lrt, and the fulfill¡rent of this Agree,me,nt, including legal, engineering and inspection costs'
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23. LIABILITY INSURANCE
Before commencing any of the work provided for hereþ the Owner shall supply the Municipality
with a Liability Tnsurance policy in the amount of $2,000,000 per occlurence, and in a form
satisfactory to the Municipality, inderrniffing the Municipalþ from any loss arising from claims for
damages injury or otherurise, in connection with the work done by or on behalf of the own€r of the
development. The said policy shall be provided at the time of the signing of the Agree'ment and
remain in force, until the development is complete and all required documentation as per Article 15
has been filed withthe Municipality.
24. PERFORMANCE GUARANTEE
The Owner hereby defines the complAion date of this Agree,lnent and project to be on or before
Se,ptember 30. 2010. It will be the Owner's responsibility to require, in writing an extension to this
agreenrent/project, within sixty (60) days of the above stated cornpletion date, should an exte'nsion
be required.
As security for the perfonnance and completion of all worls required by this agreement, the Owner
shall supply the Municipalþ with a l,etter of Credit, equal to $
The Letter of Credit will be based on the estirnated cost of alterations to public properly, roadway,
cu¡bs and gutters and drains, and any repairs for damages to public propert¡ toadway, sidewalks,
curbs and gutt€rs and drains, plus all site specific compone,lrts as defined by the Site Plan and Site
Sendcing Plan, "Attachment "C", which are approved under this Agree,ment. The amount of the
Letter of Credit shall be established by the Municipality. The irrevocable Letter of Credit from a
Chartered Bank expressed to be pursuant to this Agreemeirt and payable to the Municipality at any
time or in part, from time to time, upon written notice from the Municipality, shall be provided at the
time of signing of this Agree,ment, and shall rernain in force, until Twelve (12) months following the
cornpletion of this proj ect.
25. This Agreenrent and the provisions thereof, do not give to the Oumer or any person acçriring any
interest in the said lands any rights against the Municipalþ with respect to the failure of the Owner
to perform or fully perform any of its obligations under this Agreernent or any negligence of the
Owner in its performance of the said obligations.
26. In the event that no constn¡ction on the said lands has commenced within one (1) year from the date
of regishation of this Agreemelrt the Municip ality may, at its option, on one month's notice to the
owner, decla¡e this Agreement to be subject to re-negotiation, whereupon the Owner agrees that it
will not undertake any constn¡ction on the said lands until this Agreement has been re- negotiated.
27.T\e Owner agrees that it will not call into question, directly or indirectþ in any proceeding
whatsoever in law or in equity or before any administrative tribunal the right of the Municipality to
enter into this Agree,ment and to enforce each and every te,rm, covenant and condition herein
contained and this Agreement may be pleaded as an estoppels against the Owner in any case.
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28. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save
harmless and indemniff the Municipality, from all losses, damages, costs, charges and expenses
which may be claimed or recovered against the Municipality by any person or persons arising either
directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement.
29. Nlfacilities and matters required by this Agreement shall be provided and maintained by the Owner
at its sole risk and expense to the satisfaction of the Municipality and in accordance with the
standards determined by the Municipalþ and in default thereot and without limiting other remedies
available to the Municipality, the provisions of Section 326 of The Municípal Act, R.S.O. 1990, shall
apply.
30. This Agreement shall be registered at the expense of the Owner, against the land to which it applies,
and the Municipality sball be entitled, zubject to the provisions of The Registry Act, to enforce its
provisions against the Owner, named herein, and any and all subsequent Owners of the land.
31. A Certification of Cornpliance attached hereto as Attachment "B', shall be filed by the Owner,
following completion of the developme,lrt to e,nsure all details of the Site Plan Agreeme,lrt have bee,n
cornplied with.
IN \ryTINESS WHEREOF, the Pa¡ties hereto have hereupon, affixed their Corporate Seal, and duly attested
to by their authorized sipuring offrcers in that behalf.
TIIE CORPORATION OF TI{E MUMCIPALITY
OF BAYHAM
L1ænAcre, Mayor
9
L¡mdaMillard, Clerk
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ATTACHMENT'A'
Property Assessme,nt Roll No.: 34-01400-007'00200
Municipal Address: 7288 Ricbmond Road
LegalPropertyDescription: Concession 4Partl,ot 1, llR6372Pa¡ts I &2and 11R9081Part l,
Municipality of Bayham, County of Elgin
10
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ATTACIIMENT ..B'
TFIE CORPORATION OF TTIE MUNICIPALITY OF BAYTIAM
CERTIFICATE OF COMPLTANCE
PROPERTY IDENTIFICATION :
Municipal Address:
Owner:
This document serves to certiff that the development project on the above noted lands has been completed in
accordance with the terms and conditions of The Site Plan Agteement By-law No.
DATED:
I FIEREBY CERTIFY TFIAT THE ABOVE DECLARATION IS TRUE AND CORRECT.
Witness Owner - Etienne Borm
Witness Owner - Marie-Louise Borm
Address:
11
Phone Number:
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PLÂNTING SCHEOUI.E I..EGEND
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: October 30,2009
FROM: Planning Coordinator/Deputy Clerk FILE: D10.09 Keil
SUBJECT: Keil Consents 879109 and E 80/09 NUMBERzD2009- 4l
Background
Two consent applications have been received from the Elgin County Land Division Committee submitted by
Werner Keil pioposing to sever two (2) residential building lots each approximately 0.4 acre (1939.8 m2) from his
existing 7.46 acre (3.01 ha) parcel. The subject land is located on the east side of Culloden Road, south of Best
Line, in the Hamlet of Corinth. The subject land is designated "Hamlets" in the Official Plan and zoned Hamlet
Residential - Holding FR(h)l in the Zoning By-law No.2456-2003.
In August 2008, Council considered and supported identical applications. The 2008 applications expired. The
Land Division Committee will consider the new applications on November 19,
StaffComments
The proposals are in conformity with the Official Plan and Zoning By-law for the creation of lots. Staff and the
planner have no objection to the creation of two residential lots within the settlement area of Corinth. Water testing
and soil testing are required to confirm potable water and soil suitability for a private septic system. In addition, a
grading plan is required to ensure proper surface drainage. These requirements will satisff the criteria for removal
of the Holding provision on the proposed lots.
Similar conditions to the 2008 applications are included in the recommendation.
Attachments
1. Consent ApplicationsBT9lD9 and E80/09
2. IBI Memo dated September 2,2008
RECOMMEI\DATION
"TIIAT StaffReportDzÛ0g-4lregarding the Keil consents be received;
AìtD TIIAT Council recommend to the Elgin County Land Division Committee that severance applications
879/09 and 880/09, submitted by Werner Keil, be approved and each is subject to:
1. $500 cash-in-lieu ofparkland dedication fee
2. lot grading plan
3. provision of water quality testing reports for nitrates and bacteria content
4. provision of water quantity testing report
5. municipal lot assessment to determine soil suitability for a private septic system
6. copy of the final survey be provided to the municipality
7. rezoning to remove the ttHoldingtt provision."
Respectfully submitted,
nderhill, Planning Coordinator/Deputy Clerk
Staff Report D2009-41 regarding Keil Consents E79/09 and E80...
Page 119 of 405
4F
È"
È-
VÐ fie
APPLICATION FOR CONSENT
1
ELGIN COUNTY LAND DIVISION COMMITTEE
2. NameofOwner
Address
lease
correction of title
P*"t + t
Werner Kiel
11248 Culloden Road, RR #4. Avlmer. ON NsH 2R3
TelephoneNumber 519-866-3439
Name of owner's solícitor or authorized agent
Address
Telephone Number ÆæËË*
Please specify to whom all communications should be sent:
Owners (þ Solicitor ( )Agent (f ) signs to owner
3. (a) Typè and purpose ofproposed transaction: (check appropriate space)
Transfer: X creation of a new lot Other: charge
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
Unknown
(c) lf a lot addition, identiff the lands to which the parcelWill be added:+
4. (a)Location of land:
Municipality Bavham Concession No.
Lot(s) No.Registered Plan No. _
Name of Street Culloclen Road Street No. 't 1248
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( x ) lf Yes, describe the easement or covenant and its effect:
5. Description of land intended to be severed: (Accurate Measurements in Metric) parcel L
Frontage 2 Depth_6_21__ Area 1q64 - 1 n2
Existing Use Residential Proposed Use Residential r
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
New houses to buill in flrfirie //ß.- ?ot? /a"r /
6. Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 6U!g Deoth 224n Area 2.82ha
Existing Use Residential Proposed Use Residential
Number and use of buildings and structures on the land to be retained:
Dwellino house enclosed oool ıarer:è ând bern
fffiT"i'.ËoJ'",*.
RECEIVED ocÏ 2 3 2ooe ü?trôËüi*:"Phone: 51,+ 631-1460
w.dÉin€unty.on.€
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-2-
7. Number of new lots proposed (not including retained lots) 2
8. Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x) +
()
()
()
()
RETAINED LOT
()
(x)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (speciff)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communalwell
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(x)
I
()
()
RETAINED LOT
()
(x)
()
()
RETAINED LOT
()
(x)
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( )
Privately owned and operated individual septictank (x )
Privately owned and operated communal septic
system
Privy
Other means (specify)
'11. \Men will water supply and sewage disposal services be available?
\Â/hen new houses constructed
()
()t
What is the Existing Official Plan designation(s), if any, of the subject land?
Hamlef
13.\Mrat is the Zoning, if any, of the subject land?
Hamlet Residential IHR) Zone lhl
14.Has the subject land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes(x) No( ) Unknown( )
lf Yes, and known, provide the application file numberând the deeision made on the application
E 53/08, 54108lapsed. Aporoved
lf this application is a re-submission of a previous consent application, describe how it has been
changed from the origínal application
This is a re-submission of E53/08 and E54l08 with some modifications.
(a) Has the owner previously severed any land from this holding?
15.
16.
Yes()No ( x)
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-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed: i
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcelcreated
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes (x) No ( )
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ( ) No (x ) ,t
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning byJaw amendment,
Ministe/s zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes (x) No ( )
lf Yes, and known, speciff the appropriate file number and status of the application
To remove heldinq provision
20. lstheapplicationconsistentwithpolicystatementsissuedundersubsection3(1)ofthePlanning
Act?
Yes (x) No ( )
2'1. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (x ) I
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge; t
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether ít is an unopened road allowance, a public travelled road, a private road or a right
of way;
- ¡f access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subjecl land.
Staff Report D2009-41 regarding Keil Consents E79/09 and E80...
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23. ' The Owner/ApplicanflAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
24. The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Prívacy in Municipalities and Local
Boards.
Dated at the Municioalitu ote¡r**egJdJø &y,l
AFFIDAVIT OR SWORN DECI.ARATION
lrye €ts Fe L(/erner k"; /ofthe //Lnir.,b^/,,1q
of & , Åo- in the countu otiË* é/eà
solemnly declare that allthe information contained in this application is true, and lM/e make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECLARED before me at the
Municioalitu
x/fu/*,4 &Z 'in the Countv of Elqin
this f 2n/ day of cCI^br-Signature
Signature
i'#l,if;'fiff*'"""'
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owneds
authorization must accompany the application. If the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
eof-
EASURER, COUNTY OF ELGIN
xing the consent stamp.
SIGNATURE OF APPL|CANT(S), SOL|C|TOR OR AUTHORIZED
, etc. y¡¡ç¡qET UNDERIIILIâ ¡ Conr¡i¡¡io¡cr¡ cE
APPENDIX "A''
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The County of Elgin Land Division Committee requires that, in addition to the ?pplication for Consent", the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes ( ) No (x)
lf the answer is "YES" are these barns:i) Now used for livestock?¡¡) Capable of being used for livestock?
No
No
Yes
Yes
()()()()
NOTE: lf you answered "YES" to #1. PLEASE COMPLETE THE DATASHEET BELOW
TO BE COMPLETED
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
TOWNSHIP LOT CONC.
TILLABLE HECTARES (where livestock facility located)
Type of Livestock Maximum Housing Capacity
Number per Year
Manure System Housing System
Liquid Semi- Dry check type
DAIRY
$ Cows
$ Heifers0 Calves
Tie Free Loose
Stall Stall
Open
&B¿
'otal
SWINE
$ Sows
$ Boars
$ Weanlingsô Feeders
POULTRY
Q Laying Hens
$ Breeder Flock
Q Pullets
$ Chicken Broilers
Q Turkey Broilers
$ Turkey Hens
$ Turkey Toms
$ Roasters
MINK - Females
HORSES
SHEEP-Rams&Ewes
Caged On Floor
VFAI EÂI VFS
OTHER
MÅNIIRF STôFIÂêF.
DRY C)nen Pile ¡vered Flile
;raqeffth Buc-SEMI€OLID Ooen'Pile Wa ls
LIQUID Covered Tank )en tsann ùiroe(P¡t
Ê\uuvË \rt uut tu rJt tuuvEt gu
Below Ground Uncovered
af tÁ
ank
Staff Report D2009-41 regarding Keil Consents E79/09 and E80...
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GOil.- lo
LOT 6
'ú4'{-E'tl¡l4 l$'Ol-l
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-é
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)
tüâe
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Agriculturat
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ffi *Eû/09
Qou*t n^APPLICATION FOR CONSENT
ority ELGIN COUNTY LAND DIVISION COMMITTEE
Werner Kiel
Address 11248 Culloden Road. RR#4. Avlmer. ON NsH 2R3
Telephone Number 51 9-866-3439
Name of owner's solicitor or authorized agent .EF;dåIbc-
Address
Telephone Number €{€#l?t
Please specif, to whom all communications should be sent:
Owners (N)Solicitor ( )Agent (tr) signs to owner
(a) Type and purpose ofproposed transaction: (check appropriate space)
Transfen X creation of a new lot Other:
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to Ée transferred, leased or
charged:
llnknown
charge
lease
conection of title
Application #2
coi.ñåTY t)'.È ELtlliq -1 r.ANrt\Èfiúttl6f¡&iıYı{,ä:E
2. Name ofOwner
(c) lf a lot addition, identify the lands to which the parcelwill be added:
4. (a) Location of land:
Municipality Bavham Concession No.
Lot(s) No. 6 Registered Plan No. _
Name of Street Culloden Road Street No. I 1248
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( x ) lf Yes, describe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric) ParceL #2
Frontage 2L- Depth-é2--5m-- Area t742.2n2
Existing Use Residential Proposed Use Rgþiqe¡liai ,=,,,,,,,
Number and use of buildings and structures (þoth existing g¡O proposefl) on tl19 land to be
severed: -ri: i
,/'tR'=?a!q' /a.f 2-
Frontage 36.1m Deoth 224n ' Are2 2.64ha,---_-
6.
fl4v/3l g¡rísi¡hly.on:6
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-2-
7. Number of new lots proposed (not including retained lots)
L Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x)
()
()
()
()
RETAINED LOT
()
(x)
()
()
()
()
lf proposed access is by water, what boat docking and parking fagilities are available on the
mainland? (specifi7)
9. Wtat type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communalwell
Lake or other water body
Other means (speciff)
PROPOSED LOT
()
(x)
()
()
RETAINED LOT
()
(x)
()
()
RETAINED LOT
()
(x)
()
()
What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( )
Privately owned and operated individual septictank (x )
Privately owned and operated communal septic
system
Privy
Other means (specify)
11. Wtren willwater supply and sewage disposal services be available?
lÂ/hen new hnr rses ennsfn rr:fed
()
()
12.What is the Existing OfficialPlan designation(s), if any, of the subject land?
Hamlef +
13.
14.
Wtrat is the Zoning, if any, of the subject land?
l-'lamlef Rasidcnfial IHR'l Tone /hl
Has the'subject land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes(x) No( ) Unknown( )
lf Yes, and known, provide the application file number and the decision made on the application
F 53/nB 54lOB lansed Annroved
lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
(a) Has the owner previously severed any land from this holding?
15.
16
Yes()No ( x)
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-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcelcreated
17. ls the owner, solicitor, or agent applying for additional consents oà tn¡, holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes (x)No ()
18. ls the subject land currently the subject of a proposed official plan or ofücial plan amendment
that has been submitted to the Minister for approval?
Yes ()No (x )
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes (x )No ()
lf Yes, and known, specíff the appropriate file number and statusbf the application
To remove holdino nrovision
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x )No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes()No (x )
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
SKETGH:
The application shall be accompanied by a sketch showing the folfowing:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
of way;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
22.
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23. ' The Owner/ApplicanUAgenf hereby authorizes Land Division Committee members and the
Gorporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
24. The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Sectioñ 32(b) of Bill 49, Chapter ô3, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the Munícioalitu otæ (&'t4h0,m.
aa"/dayof e"4 . 20ô?this
SIGNATURE OF APPL|CANT(S), SOL|C|TOR OR AUTHORIZED AGENT
AFFIDAVIT OR SWORN DECLARATION
lrue *ee Uqto. k, /
.t Í ginm intheCounty
solemnly declare that allthe information contained in this application is true, and lArVe make this
solemn declaration conscientiously believing it to be true, and knowing{hat it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT,
DECLARED before me at the
Municioalitv
in the Countv of Eloin
this E2,nd day of . A J^
Signature
Mnl¡dp¿¡¡ry of8eybs¡!.
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
fl
$5d0.OO in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additionalfee of SffiO|will be charged for affixing the'consent stamp.
Signature
, etc, MARGÂRET IINDERHILIa r connlsíoacr, cE
D€pury Clerk ofthc Co¡Dor¡don of6e
APPENDIX "A''
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The County of Elgin Land Division Committee requires that, in addition to the i{pplication for Consent', the
following information be completed for alf applications:
1 . Are there any barns located within 300 melres of the subject of this application?
Yes ( ) No (x)
lf the answer is 'YES' are these bams:i) Now used for livestock?¡i) Capable of being used for livestock?
Yes()Yes()' 1l¡o ( )No()
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
TELEPHONE
TOWNSHIP LOT CONC.
TILLABLE HECTARES (where livestock facility located)
REQUIREMENTS
Type of l-ivestock Maximum Housing Capacity
Number per Year
Manure System Housing SystemLiquid Semi- Dry check type
Tie Free Loose
Stall Stall
I BEEF
lO cows
t0 Calves
Q Feeders
0 400-750 rb.
0 400-1100 tb.Ô 750-1100 tb.
Open
&B¿
'otal
SWINE
Q Sows
$ Boars
$ Weanlings
0 Feeders
POULTRY
Q Laying Hens
Q Breeder Flock
Q Pullets
Q Chicken Broilers
Q Turkey Broilers
Q Turkey Hens
Q Turkey Toms
Q Roasters
MINK - Females
HORSES
SHEEP-Rams&Ewes
Caged On Floor
VFÂI (:ÂI VFS
OTHER
MANURE STORAGE:
DRY Ooen Pile rvered I e
SEMI-SOLID Open Pile orage wlth Buc Walls
LIQUID uovered I anK )en Ear r S¡de(Prt
¡\OOVe IJTOUnO UnCOVereq I anK
Below Ground Uncovered Tank
Staff Report D2009-41 regarding Keil Consents E79/09 and E80...
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GOü- ¡O
LOT 6
'rn#{q-¡. }ha 3fF.Où-l
H- House
G-garage
W-WeIl
Sp -Septic
S**"dP"f.d \
R€tainedParæI
///
4to
R
I
ì
t¡)ê't
$
q)
9
5
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MEMO
To:
From:
cc:
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date:
Steno:
File No:
September 2,2008
dd
3404-446
Subject:Keil - Proposed Consenús (11248 Culloden Road)
1 We have completed our review of the applications for severance (File E53/08 and E54l08) to
submitted on behalf of Werner Keil, to create two residential building lots. The subject lands are
located at 11248 Culloden Road, south of Eden Line, in the Hamlet of Corinth. The subject lands
are a 3.0 hectare (7.4 acre) parcel of land designated "Hamlets" in the Official Plan and zoned
Hamlet Residential- holding (HRthl) in Zoning By-law No. 2456-2003. No development may occur
on these lands until such time as the holding symbol is removed.
The applicant is intending to create two residential lots measuring 1990 m2 (0.5 acres) and 1708 m2
(0.4 acres) in area, with a retained lot area of 2.6 hectares (6.4 acres). The proposed lots would
have frontages of 25 metres (82') and 28 metres (92') respectively, while the retained parcel would
have a frontage of 36 metres (118'). The subject lands are characterized as a small remnant
agricultural lot with an existing single detached dwelling and garage near the south side and front of
the lot, amongst a landscaped area, including a large northerly side yard to a depth of
approximately 61 metres from the edge of the right-of-way (Culloden Road). Beyond this
landscaped area the lands are occupied by agricultural fields (soybeans, corn, alfalfa), which are
also within the settlement area. Lands to the south and north are residential, while lands to the east
and west are agricultural. There is no significant vegetation on the subject lands or surrounding
areas, beyond landscape buffering on some of the surrounding residential lots.
Section 4.3.2.5.6 outlines the criteria for the consideration of consents to sever land in the
"Hamlets" designation. Our analysis of this criteria is as follows:
. Consents shall be granted only in areas where the minor or no extension of any
municipal service would be required The subject lands would not be serviced by
municipal water or sewers, and there are no other foreseeable services that would be
required for these lands.
Staff Report D2009-41 regarding Keil Consents E79/09 and E80...
Page 132 of 405
Municipality of Bayham 2 September 2,2008
Consents should be granted only when the land fronts on an ex¡st¡ng publ¡c
road, wh¡ch is of a reasonable standard of construction. The severed lots would
be accessed by Culloden Road, which is a paved County Road.
Gonsents should have the effect of infilling in existing developed areas and not
of extending the Hamlet area unduly. The subject lands are bounded by residential
development to the north and south, and were anticipated for development by inclusion
within the growth boundary of Corinth.
The size of any parcel of land created by consent should be appropriate for the
use proposed considering public services available and soil conditions, and in
no case should any parcel be created which does not conform to the provisions
of the Zoning By-law. Both proposed severed lots and the retained lot would comply
with the appropriate minimum lot area (1390 m'?) and minimum lot frontage (22 metres)
regulations of the Zoning By-law. lt is our understanding the Municipality will require
proof of potable water and detailed septic system layouts as standard conditions for
residential consents. There is no reason to suggest the lands would not be able to
satisfy these requirements.
Direct access from major roads should be restricted and residential lots should,
where possible, have access only from internal residential roads. There is no
planned internal road network within this area of the Hamlet of Corinth. The
municipality is considering removing the interior portion of the retained lands from the
Corinth growth boundary to protect them for long-term agricultural uses.
Consents should not be granted for land adjacent to a road from which access is
to be obtained where a traffic hazard would be created because of limited sight
lines on curves or grades. The proposed lots are located on a flat, straight section of
Culloden Road and would not likely create any traffic hazards.
Consents should be granted only when the creation of the lot will not interfere
with subsequent access to interior lands. Lands to the rear of the subject lands are
accessed via Culloden Road as part of the proposed retained lot.
Consenús for moftgage, estate, or other boundary adjustment purposes shall be
permitted provided that they adhere to principles of good planning, do not cause
land use conflicts and conform to the provisions of the Zoning By-law. This
criterion is not applicable to this development application.
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Municipality of Bayham - 3 - September 2,2008
4. Based on the aforementioned information, we would have no object¡on to the creation of two (2)
residential lots on these lands by way of consent in accordance with the "Hamlets" policies of the
Official Plan.
5. Rezoning is required to remove the holding (h) symbol from these lands. The holding symbol was
placed on these lands to ensure that entirety of the lands was developed properly when the subject
lands and lands to the east were being considered for long{erm residential growth on an interior road
network. Since this time, a number of factors has changed the long-term direction for the interior
lands including:
. Council supporting a move away from long-term growth through plans of subdivision
on new internal roads, in un-serviced hamlets by re-designating interior portions back
to "Agriculture", in favour of promoting development in areas adjacent to existing
municipal services in partial or fully serviced urban areas;
. An expressed desire by the landowner not to develop the interior lands for residential
uses; and
o The ability to still accommodate a minor plan of subdivision on the abutting lands to the
east on a cul-de-sac where there remains development interest.
Based on these factors, we would also be able to support the removal of the holding (h) symbol on
these lands to allow the severance and subsequent development of these two lots.
7¿ \2^'Ll
IBI GROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J13404\446 Keil MV\PTMkei1200845-20 doc90084902\DD
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Page 134 of 405
(r
lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 519 4727328
fax 519 4729354
D i'/ G-n
Memorandum
To/Attention
From
Subject
1,0 INTRODUCTION
This memo is provides information to the Municipality of Bayham regarding the future role of
Council, staff and the public, in the development of renewable energy projects. The attached
Table 'l WIND ENERGY: Renewable Energv Approval summarizes the wind energy production
classes, municipal and public consultation and the building permit requirements. Table 2 SOLAR
AND BIO ENERGY: Renewable Enerqv Approval summarizes the classes and requirements for
other energy sources. The municipal roles are summarized below.
The energy project proponent will consult with the municipality on the following projects:
Wind Energy:
. Class 3 equalto/more than 50 kW and less than 102 dBA sound power
. Class 4 more than 50 kW and more than 102 dBA sound power
. Class 5 wind turbines located in lakes
Solar Energy Class 3 more than 10 kW and ground mounted
Anaerobic Digestion Facilities - Biogas: Class 3 any non-farm location
Thermal Treatment - Biomass
. Class 1 any non-farm location using exclusively woodwaste
. Class 3 any non-farm location using biomass other than woodwaste
The energy project proponent will require a building permit from the municipality for all large
scale renewable energy projects. The following energy projects may not need building permits
depending on the nature of the structure and building changes:
. Class '1 wind less than 3 kW.
. Class 1 solar less than 10 kW solar wall, roof or ground mounted.
. Class 2 solar greater than 10 kW wall or roof mounted.
Municipality of Bayham Date October 15, 2009
lBl Group - London Project No 3404
Green Energy Act: Role of Municipal Government in Renewable
Energy Projects
l:\Planning\GreenEnergyAct\Municipal Clients\PTMbayhamGEAmuniRole-2009-10-15.doc\2009-10-15
Memorandum dated October 15, 2009 from IBI Group regarding "...
Page 135 of 405
lBl Group Memorandum
Municipâlity of Bayham
2.0 BACKGROUND
The Province has proclaimed the Green Energy Act and the associated Ontario Regulation
359/09 into law on September 24,2009. The legislation and regulations are now in full force and
effect. The Ministry of the Environment continues to create the supporting forms and
documentation for use by renewable energy developers. ln order to answer questions and help
stakeholders through the new process, the Province has established the Renewable Energy
Facilitation Office (REFO). This office will help to facilitate the transition to the Provincial
Renewable Energy Approval (REA) process from the Planning Act approval process.
With the removal of renewable energy projects from the Planning Acf, the role of municipal
governments has changed from an approval authority, to that of administrative stakeholder of
local/public infrastructure and servicing needs. The main responsibility of municipal government
under the Renewable Energy Approval process will be completing a consultation form regarding
local infrastructure/servicing needs prior to the developers application to the MOE for approval
and the issuance of building permits for larger scale renewable energy projects.
3.0 WIND ENERGY
The role of municipalities for wind energy projects will increase as the size of the wind energy
project increases. The following paragraphs describe the class of wind project, the consultation
and permitting role the municipality will have in each class. Where municipal consultation is
required, it occurs before the application for REA is made to the Ministry of the Environment.
Where a municipal building permit is required, it is issued by the municipality after the REA is
issued by the Ministry.
The Province has classified wind energy projects based on the electrical power output of the
turbine(s). Class I turbines are micro-scale turbines that have a power output of less than, or
equal to, 3 kW, suitable to supplement electrical power to one dwelling unit. Class 1 wind
turbines (e.g. roof{op, micro-turbines) do not require a REA and are not likely require a building
permit from the municipality.
Class 2 wind turbines are small scale with a name plate capacity of greater than 3 kW and less
than 50 kW and provide supplementary electrical energy to a farm or several dwellings. Class 2
turbines require a REA and a building permit from the municipality.
Glass 3 wind turbines are large scale with a nameplate capacity of greater than, or equal to 50
kW but must have a sound power level less than 102 dBA providing power to a number of
dwelling units with surplus power sold to the Ontario Power Authority. Minimum setbacks of 550
m to the nearest noise receptor apply to their location. The proponent is required to prepare
background studies, consult with the municipality and conduct public meetings. This class
requires a REA and the municipality will be responsible for issuing building permits.
Class 4 wind turbines are large-scale commercial wind farms with a nameplate capacity equal to
or greater than 50 kW and have a sound power level greater than 102 dBA. They are developed
for the purpose of selling electrical power to the Ontario Power Authority. Minimum setbacks of
550 m to the nearest receptor apply to their location. Proponents are required to consult with the
municipality, prepare background studies and conduct public meetings. Class 4 turbines require
REA and building permits from the municipality.
Memorandum dated October 15, 2009 from IBI Group regarding "...
Page 136 of 405
lBl Group Memorandum
Mun¡cipality of Bayham
Class 5 projects include wind turbines or part of the project, which are located in direct contact
with surface water other than a wetland. They can be of any power output and are developed
for the purpose of providing electrical power to the Ontario Power Authority. Normally these
projects will be located in the Great Lakes. The minimum 550 m setback to the nearest receptor
will apply. Background studies, municipal consultation and public meetings are required.
Building permits will be required for those portions of the wind farm project located within
municipal jurisdiction.
4.0 SOLAR ENERGY
The Province has created three (3) classes for solar facilities, again, based on their name plate
capacity. Class I solarfacilities are micro scale, produce less than, or equalto, 10 kW and can
be wall, roof or ground mounted. There is no REA required and a building permit may be
required depending on the supporting structure definition in the Building Code.
Class 2 solar facilities are small scale with a nameplate capacity greater than 10 kW and must
be mounted on the roof or wall of a building. There is no REA required and a building permit
may be required depending on the definition of the supporting structure in the Building Code.
Class 3 solar facilities are large scale facilities with a nameplate capacity greater than 10 kW
and may be wall, roof or ground mounted. They provide electrical power to the Ontario Power
Authority. The proponent must consult with the municipality, conduct two public meeting,
undertake background studies and obtain a REA. The municipaiity will issue building permits for
these facilities.
The Ministry of Energy and lnfrastructure has issued a directive to the Ontario Power Authority
not to enter into power purchase agreements with solar facilities located on Canadian Land
lnventory agricultural Class 1, Class 2 and Specialty Crop areas. A maximum of 500 MW of
solar power may be located Canadian Land lnventory agricultural Class 3 lands to be distributed
across the Province. Where lands permit non agricultural uses such as industrial, the directive
regarding land classification does not apply.
5.0 ANAEROBIC DIGESTION - BIOGAS FACILITIES
There are three (3) classes of anaerobic digestion facilities where the biogas from the anaerobic
digestion process is used to generate electricity. The classes are divided based on the location
and source of the material used to create the biogas. Class 1 and Class 2 anaerobic digestion
facilities shall be located at a farm operation using organic matter, agricultural waste, farm
material or source separated organics. They will generally be used to provide electrical energy to
the farm on which it is located and send surplus energy to the electrical grid. Classes 1 and 2
require REA approvals but may be exempted if the have an approved nutrient management
strategy or are exempted under other legislation. The municipal role is to issue building permits.
A Class 3 anaerobic digestion facility may be placed at any location other than at a farm
operation and will use biomass, source separated organics or farm material as the source
material. These will be large scale power producers, requiring background studies, municipal
and public consultation, and an REA. The municipality will issue building permits.
Memorandum dated October 15, 2009 from IBI Group regarding "...
Page 137 of 405
lBl Group Memorandum
Municipality of Bayham
The regulations set out minimum setbacks of 250 m for odour and noise m¡tigation. There are
also provisions to complete studies to reduce the setbacks where appropriate odour mitigation is
in place.
6.0 THERMAL TREATMENT - BIOMASS FACILITIES
Thermal treatment facilities are defined as facilities where biomass material such as wood
waste, grasses, etc. are burned to generate electricity. All classes are required to obtain a REA.
Locations which are not on a farm require municipal and public consultation. A Class 1 thermal
treatment facility uses only woodwaste for electrical production. Where it is located at a non-
farm location municipal consultation is required. A Class 2 facility is located at a farm operation
and uses any type of biomass for electrical production and does not require municipal or public
consultation. A Class 3, thermal treatment facility is not located on a farm, uses any type of
biomass, other than biomass consisting solely of woodwaste. lt requires municipal and public
consultation. The municipalitywill issue building permits for all three (3)classes.
7.0 MUNICIPALCONSULTATION
Where municipal consultation is required the renewable energy proponent will provide the
information related to project impacts on municipal or local infrastructure and servicing.
lnformation will be submitted to the municipal clerk. The Ministry of the Environment is
preparing a consultation form which must be distributed to the municipality at least 90 days prior
to the final public meeting on the project. lt has not been stated how the consultation process
might be conducted. lt could include the proponent and staff meeting or a consultation at a
Council meeting. Council should decide if this activity should be delegated to the responsible
municipal staff or should Council review the matter and pass a council resolution to be attached
to the consultation response. Where small scale renewable projects are not subject to REA
there will be no municipal consultation. Where large scale renewable projects are proposed,
Council may wish to take a more active role in the consultation process.
The scope of the consultation will likely include the following areas:
. Project area and property boundaries
. Proposed road access locations
. Location and type of municipal service connections required
¡ Traffic management plans during construction and operation
. Construction and rehabilitation plans
¡ Emergency management procedures and response plan
Memorandum dated October 15, 2009 from IBI Group regarding "...
Page 138 of 405
lBl Group Memorandum
Municipality of Bayham
8.0 PUBLIC CONSULTATION
Where public consultation is required, two public meetings, on separate days, will be required.
Prior to the first public meeting, the developer shall provide a draft project description report on a
website.
Notice of the first meeting will be published on two separate days of a newspaper with general
circulation and to all property owners within '120 m of the project location 30 days before the
meeting is held. The background documents to be submitted as part of the renewable energy
application will be available in draft form at least 60 days before the final public meeting. They
may be posted on a website and hard copies of the documents are available in the respective
municipality where the project is to be located. Notice of the final public meeting shall be
distributed at least 30 days before the meeting. The municipal and public consultation,
comments and responses are submitted in a report form to the MOE as part of the renewable
energy application.
9.0 RENEWABLE ENERGY APPROVAL (REA) - MOE
Where a renewable energy project requires a Renewable Energy Approval (REA), the Director
at the MOE is the approval body. The application may be granted, modified and issued with
conditions. The Ministry will only accept complete applications that have conducted background
studies and the required municipal and public consultation process. The service commitment
goal of the Ministry is to complete the review and make a decision in 180 days.
9.1 Environmental Registry Website Posting
After the project application is determined to be complete and accepted by the MOE, a notice of
the application is posted on the Environmental Registry website. The public comment period of
45 days starts the day of the posting during which written comments can be submitted. The
municipality and the public have the ability to comment on any proposal. Ministries reviewing
the application must consider and respond to all comments received. During this period the
MOE will circulate the application to associated ministries, review and decide on the application.
After the MOE decision is made, notification is sent to the municipality, published in the
newspaper and posted on the web site.
9.2 Appeal of the MOE Decision
Where any third party is not satisfied with the MOE decision they can appeal the REA of a
proposed renewable energy projectwithin 15 days of the posting on the Environmental Registry.
The onus is on the appellant to demonstrate the proposed project will cause serious harm to
human health or serious and irreversible harm to the natural environment.
The appeal is heard by the Environmental Review Tribunal who will have six months from the
day it is served with the appeal to hear the matter and decide to confirm, alter or revoke the
approval granted. The municipality may choose to participate in the tribunal process where they
have sufficient justification the project will meet the standard set out above.
Memorandum dated October 15, 2009 from IBI Group regarding "...
Page 139 of 405
lBl Group Memorandum
Municipality of Bayham
10.0 coNcLUStoN
The municipal role in renewable energy development has changed from an approval to a
consultation function. The regulations establish minimum requirements for consultation and
public meetings. Council can choose to delegate the consultation respons¡bility to staff or take
an active role in the process. The municipality may also become involved in the REA process
through comments on the Environmental Registry website or through the environmental tribunal
process. lt is recommended that Council decide the level involvement prior to renewable energy
proposals being received in the municipality. This will provide certainty to staff, the various
proponents and the public. Should you have any questions please contact this office.
William Pol, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
Attachments
Table 1-Wind Energy
Table 2 - Solar and Bio Energy
Memorandum dated October 15, 2009 from IBI Group regarding "...
Page 140 of 405
Table 2 - SOLAR & BIO- ENERGY: Renewable Energy Approval - Municipal Role
Scale of Project /
Description
ls Municipal Consultation
Required?
Are Public Environmental Bill of Arc Building
Meetings Rights Permits
Required? MOE Website Post¡ng Required?
M¡cro
Wall, roof or ground mounted
Large
Ground-mounted solar PV energy
produced for Ontario Power Authority
yes
Munic¡pality ¡s required to complete
a consultation form to comment on
infrastructure / servicing issues.
Yes
Two public meetings
on separate dates
. Biomass grown or harvest;
r Biomass agricultural waste;
o Farm material on a farm
operation
Yes, No
where nutrient
management
strategy applies
Organic matter consisting of
any biomass or a combination
of biomass and farm material
Source separated organics
Yes / No
where nutrient
management
strategy applies
Glass 3
at any location other than at
a farm operation
Biomass
Source Separated Organics
Farm Mater¡al
Yes Yes
Municipality is requ¡red to complete Two public meet¡ngs
a consultat¡on form to comment on held on separate
infrastructure / servicing issues. dates
Biomass consisting solely of
woodwaste
B¡omass cons¡st¡ng solely of
woodwaste
Any type of b¡omass, other than
b¡omass consisting solely of
woodwaste
Any type of biomass, other than
b¡omass consisting solely of
woodwaste
Yes
Two public meetings
held on separate
dates
l:\Planning\GreenEnergyAct\Municipal Clients\PTT-SolarBioREAchartRole-2009-10-06
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CORPORATION OF THE MIJNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: GerÐ'LeMay, Manager Public Works
SUBJECT: Angle Parking -Pt. Burwell
DATE: November 5,2009
FILE:'-Îoa
NUMBERIPW 2009-23
Purpose
This report will advise Council of the discussions held with The Port Burwell Chamber of Commerce
regarding angle parking on some existing streets.
Background
The Port Burwell Chamber of Commerce expressed some concems with parking in Port Burwell and
suggested angle parking on Wellington Street (County Road # 42) in order to allow for tourism
parking during the summer months. The Public'Works Department met with Chamber of Commerce
representatives October 14 and looked at the request to find a viable solution to tourism parking.
Staff Comments
The Manager of Public Works indicates that the boulevard is designed as a clear zone for pedestrians
and a snow storage area and the boulevard requested is 4.5 meters in depth, which would have parked
vehicles some .5 to 1.5 meters into the travelled portion of the roadway. In contacting the County, as
this is a County Road, they expressed no desire to have angle parking on V/ellington St. Our solution
is to place several Parking signs making the tourist park in the Marine Museum in order to
accommodate the situation. A suggestion of a Parking lot in the lower levels behind the stores on
Robinson St was not supported by the Chamber. Goal #2 (Ensure reliable, well maintained and
secure infrastructure) subsection 3 we have meet this parameter of the priorities with this By-Law
ensure a standard system for the Municipal roadways.
Attachments
1. Suggested placement of Parking signs and directional arrows to Museum Parking
Strategic Plan Goal(s)
l. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT report PW 2009-23 be received for information.
Respectfully Reviéwed By.
/
Gêrrv LeMav./Public Works
Staff Report PW2009-23 regarding Angle Parking - Port Burwel...
Page 142 of 405
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CORPORATION OF THE MIJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
DATE: October 27,2009
FILE: TOì Gþ^
SUBJECT: Road Closure Application - Chestnut Street Allowance NUMBER: PR2009-17
Purpose
This report is further to a request received that the Municipality consider closing and conveying a
portion of the Chestnut Street road allowance between Edison Drive and Elm Street in Vienna.
Background
Staff have received a request to close and convey an unopened portion of the Chestnut Street road
allowance from two abutting property owners. The applicants are interested in acquiring the road
allowance to add to their current properties.
Staff Comments
Council practice in applications for closure and conveyance of unopened road allowances has required
the applicant pay all surveying, legal, and advertising costs, along with an administrative fee of $350.
In addition, Council has considered the conveyance price on an individual basis.
The applicants have been advised of these requirements, and indicate that they wish to proceed. In
regard to the conveyance, it is reasonable to set a price for conveying the lands in this case, as there are
no extenuating circumstances evident (ie: exchange of lands etc). Atthe expense of the applicants, the
value of the lands has been established with the assistance of an appraiser.
Staff have carried out a preliminary review, and do not foresee future municipal use for the lands in
question. There may be issues for drainage and hydro to be addressed. The process required under
Municipal procedures will include public notice to determine if other issues may exist.
Staff therefore do not see any barrier to proceeding, subject to the following:
. That the property be conveyed at avalue to be determined by appraisal. That the applicant agree to pay necessary expenses (in full) including any required legal, survey,
advertising, administrative and appraisal costs. That owners of lands abutting the road allowance be afforded opportunity to acquire the allowance
to the mid-point
It is suggested that the Municipality initiate closure procedures in accordance with the municipal notice
by-law and proceed subject to any public comments that may come forward in the public process.
Attachments
1. Sketch of subject unopened road allowance
Recommendation
THAT staff be directed to initiate required procedures pursuant to the Municipal notice by-law to close
an unopened portion of the Chestnut Street road allowance between Edison Drive and Elm Street in
Vienna, provided the applicants pay required expenses, and that upon closure of the road, the lands be
to the abutting property owners at appraised value.
, Administ
Staff Report PR2009-17 regarding Road Closure Application - ...
Page 144 of 405
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: October 27,2009
FROM: Administrator FILE: -lıq Con 3
SUBJECT: Road Closure Application - Lots 10 and 11 Concession 3 NUMBER: PR2009-1f,
Purpose
This report is fi.rther to a request received that the Municipality consider closing and conveying a
portion of the unopened road allowance between Lots 10 and 11 in Concession 3.
Background
Staff have received a request to close and convey a portion of the unopened road allowance between
lots 10 and 1l in concession 3, from one abutting property owner. The road allowance extends from
Vienna Line to the Otter Creek. The applicants are interested in acquiring the road allowance, at
least to its mid-point, to add to their current properly.
Staff Comments
Council practice in applications for closure and conveyance of unopened road allowances has
required the applicant pay all surveying, legal, and advertising costs, along with an administrative fee
of $350. In addition, Council has considered the conveyance price on an individual basis.
The applicants have been advised of these requirements, and indicate that they wish to proceed. In
regard to the conveyance, it is reasonable to set a price for conveying the lands in this case, as there
are no extenuating circumstances evident (ie: exchange of lands etc). The value of the lands would
be established with the assistance of an appraiser.
Staff have carried out a preliminary review, and do not foresee future municipal use for the lands in
question. There may be an additional issue to address regarding a given road at the northerly section
of the subject road allowance, and the need to address hydro. The process required under Municipal
procedures will include public notice to determine if other issues may exist.
Staff therefore do not see any barrier to proceeding, subject to the following:
. That the property be conveyed at avalue to be determined by appraisal. That the applicant agree to pay necessary expenses (in full) including any required legal, survey,
advertising, administrative and appraisal costs
' That owners of lands abutting the road allowance be afforded opportunity to acquire the
allowance to the mid-point
It is suggested that the Municipality initiate closure procedures in accordance with the municipal
notice by-law and proceed subject to any public comments that may come forward in the public
process.
Attachments
l. Sketch ofsubject unopened road allowance
Staff Report PR2009-18 regarding Road Closure Application - ...
Page 146 of 405
Staff Report PR2009-18 regarding Road Closure Application - ...
Page 147 of 405
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Staff Report PR2009-18 regarding Road Closure Application - ...
Page 148 of 405
EVENT ROAD CLOSURE REOUBST FORM
lThis form must be submitted to Council at leas@
Name of Organization Making Request -
Name of Special Eveht -Slesf,r"KDDlLLE $ az,tf,< (LA us Pa KA D{
Cr.n u,
D.. e,n A<.r )a j-.oo ?Date of Special Event -
Start-time of Event -1o 3o 4a4 Finish -/ ,'ao /*t ^
Route - (Also provide map)
Ònt Snur*t Stàn o{ rlu,-rr'.o /!;n - "not'-,u oo =ont * Ñuo
Maximum Number of peo le expected to attend - Kuo @tr' ttr le-'
-AoàTKöt-
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Specific Request @oad Closure, Traffic Control etc.) L V
Any Special Needs -
Applicant Organizationts Authorized Member Name
dr Signature "//-¿A,, áL'r.
S¡) t,<¿zv B-ik¡x(er,raQç
Ä,þg
Municipal Representative Signature -
Elgin-St. Thomas EMS
Duty Manager
Fax: 519-637-3484
Phone: 519-637-3098
Tillsonburg Fire Dispatch
80 Concession Street East
Tillsonburg, ON N4G - 428
Phone: 519-842-2905 (non-emergency #)
Fax: 519-842-2190
Central Ambulance Communications Centre
1510 Woodcock Street, Suite #20
London,ON N6H5S1
Phone: 519-66I-1784 Fax: 519-661-1799
Event Road Closure Request Form from Straffordville Santa Cl...
Page 149 of 405
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF' REPORT
TO:
FROM:
SUBJECT:
The Court of Revision
Mayor & Mernbers of Council
Bill Knifton
No.l Municþal Drain
Court of Revision
DATE: November 5,2009
FILE: E09 No.l Drain
NUMBER: DR 2009-009
Purpose:
This report is to provide for a Court of Revision hearing in connection with the No.l Municipal
Drain.
Background:
On Thursday October 15,2009, in accordance with Section 78 of the Drainage lcr, R.S.O. 1990,
the Council of the Corporation of the Municipality of Bayham adopted Engineer Report #206065
dated June 26, 2008 as pre,pared by Spriet Associates for the No.l Municþal Drain.
Further to Section 46 of the Drainage ActrCouncil, on Thursday, October 15, 2009, gave first
and second reading to Provisional ByJaw #2009-ll2 to adopt the drainage works included in the
aforementioned Report and to authorize the Municþality to borrow, if required, the monies
necessary to carryout the works therein and to levy upon the affected lands and roads their
respective apportionment of the cost of the works. This Section of the Draínage Act also states
that a Court of Revision will be held to provide an opportunity for any person or body entitled to
receive Notice to appeal their assessment.
Section 52 of The Act specifres that any owner of land assessed for the drainage works may
appeal the assessment to any land or road as being too high or too low or that any land or road
that should have been assess has not been assessed, or that due consideration has not been given
as to type of use of land. The owner may in person or by agent, appeal to the Court of Revision
by giving Notice in writing to the Clerk of the initiating municipality setting out the grounds of
the appeal, and the appeal shall be heard by the Court of Revision. Every Notice of Appeal shall
be given at least ten days before the first sitting of the Court, but the Court may, though Notice of
Appeal has not been given, byresolution passed at its first sitting, allow an appeal to be heard on
such conditions as to giving notice to all persons interested or otherwise as just appear.
If an appeal is heard with regard to an over assessment and the Court of Revision is satisfied that
the assessment should be reduced, then the Court of Revision shall adjoum the hearing of the
appeal for a time sufficient to enable the Clerk to notiffbymail such persons as the appellant
may specifr who are shown by the last revised assessment roll to be owners of land affected of
the date to which the hearing is adjourned, and the Clerk shall notify all such persons of an
adjoumed hearing and redistribute the revised assessments.
l2
Staff Report DR2009-009 regarding No. 1 Municipal Drain.
Page 150 of 405
Staff Report #DR2009-009 2
November 5,2009
Section 53 of the Drainøge Act specifres when the ground of appeal is that lands or roads are
assessed too high and the evidence adduced satisfies the court of revision, that the assessments
on such lands or roads should be reduced. All appellants are to be present at the court of revision
meeting. If any of the appellants are absent from the meeting, then the meeting shall be adjourned
to allow the clerk sufEcient time to notiffbyprepaid mail such persons of concem. The clerk
must also alter any assessments that are changed, and the provisional byJaw must be amended. A
second meeting of the court of revision must be scheduled.
Section 54(1) of the Drainage Act states anyparty to an appeal before the court of revision may
appeal to the Tribunal by giving notice addressed to the clerk of the Tribunal, given to the clerk
of the initiating municþality, from the decision of the court of revision or from its omission,
neglect or refusal to hear or decide an appeal within twenty-one days of the pronouncement of the
decision of the court of revision or of any matter evidencing such omission, neglect or refusal.
Section 58 of the Drainage Acl specifies that the after the Court of Revision has taken place and
the time for appealing has expired and there are no appeals or after all appeals have been decided,
the Council maypass a Provisional ByJaw authorizing the construction of the drainage works.
Further, drainage work may be commenced ten days after the by-law is passed if no Notice of
Intention to make application to quash the by-law has been filed with the Clerk.
Staff Comments:
Subsequent to the first and second readings of the Provisional By-Law #2009-112, on October
15,2009, Spriet Associates has prepared tender documents and sent requests for bids to a selected
goup of Drainage Contractors. Tenders bids are to be received by November 5, 2008
As of October 26,2009, the Clerk has received appeals from Giovina & Daniel Vandevyvere ,
Della Howey and Robert Gregson. Copies of their letters of appeal are attached for your perusal.
The Court of Revision has no authority to change the engineer's report in any way other than to
alter the schedule of assessments. If one assessment is reduced, others must be increased.
Section 52(2) of the Drainage Act allows the Court of Revision to accqlt appeals to be heard that
are filed late if the court passes a resolution to hear such appeals if they choose to do so.
Recommendations:
In the event that the received appeals a¡e found to be without merit, it is recommended that the
Court of Revision consider the following resolution:
.(TIIAT the Court of Revision for the No.l Municipal Drain hereby confirms the
assessments as per the EngÍneer's Report #208321dated September 2812009."
Respectfully submitted,
Bill Knifton
Staff Report DR2009-009 regarding No. 1 Municipal Drain.
Page 151 of 405
Giovina and Daniel Vandevlvere
57447 Heritage Line
RR I Straffordville ON
NOJ lYO
October 22,2009
Mr. Bill Knifton
Drainage Superintendent, Bayha¡n Municipal Offrce
9344PlarkRoad
PO Box 160
Straffordville, On
NOJ lYO
To Whom it may concern,
We as the owners of 57447 Heritage Line are appealing the assessment. Given the
information on the drainage we are in no need of this and the cost is way out of budget. We
have no drainage issues on our land, no water problems and farmers are making little to no
money so why would we or should I say the township borrowing monies against our will.
The cost to adopt the drainage should fall on the township and home owneni that a¡e in need
of more drainage. The government should help farmers not spend unnecessary monies.
Sincerely,
Giovina and Daniel Vandevyvere
i::Ìjiì:t::.:;,i, ï í¡'- :.:l'iilí¡i¡i
Staff Report DR2009-009 regarding No. 1 Municipal Drain.
Page 152 of 405
October 26,2009
APPEAL OF ASSESSMENT
TO: COURT OF REVISION
CONCERNING TT{ENO. 1 MUNICIPAL DRAIN IN TTIE MUNICIPALITY OF BAYHAM
DRAINAGE ACT R.S.O. 1990, CIIAPTER D.17, SECTION 46
RE: PT. LOT 13l. ROLL NO. 4-0066-01 (D. HOWEÐ
Please review my assessment. Note that I am indicated as owning 0.356 hectares and I have
been assessed on the schedule for 0.36 hectares. Please refer to Plan. My property shown on
The Plan as No 47 is on the very edge of the benefit a¡ea indicated by Spriet Associates Limited
and in fact is not even indicated as being all in the benefrt area on the Plan. However, in
reviewing the assessment even though I am the farthest away from both the Main Drain and
Branch B, I am being assessed for the full property owned and in fact at a higher rate than other
properties of slightly larger size that are much closer to the drains and obviously in an area that
would actually benefit from this work. (eg. Pt l-ot 128, Roll No. 4-104-02 at .38 hectares and Pt
Lot 129, Roll No. 4-107-00 at .37 hectares. Both properties are much closer to the drains).
Considering the fact that my property is clearly not benefiting from any of this worlç please
review as I do not feel I should be assessed for the cost when there will be no benefit to my
property.
Thank you for your consideration ofthe above.
Yours truly,
fûiflo ¡1
Della L. Howey
57565 Heritage Line
Staffordville, On NOJ lYO
Staff Report DR2009-009 regarding No. 1 Municipal Drain.
Page 153 of 405
Staff Report DR2009-009 regarding No. 1 Municipal Drain.
Page 154 of 405
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: P. Groeneveld, Fire ChieflCEMC
SIIBJECT: Animal Control By-law
DATE: November 5,2009
FILE: P16
NUMBER: P2009-006
Purpose
Present a draftAnimal Control By-law for consideration by Council.
Background
In October 2008 Council instructed staff develop an animal control by-law to regulate the keeping of
animals in the municipality.
Municipal Scan
Søff conducted a survey of other municipalities to analyse the level of animal control in neighbouring
municipalities and larger municipalities.
Appendix "A" provides an overview of regulations for the control of animals in surveyed municipalities.
Municipal By-laws
As part of the municipality's Strategic Plan staff commenced a regulatory review of existing by-laws. Staff
noted the following By-laws pertaining to animal control:
Township of Bayham By-law #l125 (December 4, 1944)
. Pound keeper andpound fees
. Prohibition to permit running at large of livestock and poultry
Village of Vienna By-law #691 (June 3, I97l)
. Permitted keeping of livestock and domestic fowl providing the owner erected a fence to keep animals
from running at large
. Other imposed conditions to facilitate removal of waste, draining of standing water and condition of
buildings used to harbour such animals
Village of Port Burwell ByJow #94-09 (þril 12, 1994)
. Prohibited of keeping a horse, cow, mule, donkey, pony, sheep, goat or swine
. Prohibited of keeping chicken, goose, turkey, duck and domestic fowl
. Permitted keeping of homing pigeons (20 winter, 40 summer)
. Permitted keeping of five or less cats, guinea pigs, hamster, mouse, rat,rabbit, chinchilla, ferrets or
turtle
. Permitted the keeping of two or less non-venomous snakes, lizards and spiders
Staff Report P2009-006 regarding Animal Control By-Law and D...
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Animal Control By-law Municipality of Bayham
. Permitted the keeping of five or less birds
. Prohibited keeping of wild or non-domesticated animals
. Provision to permit keeping of prohibited animals and fowl if person was legally keeping such animal at
time of passing of By-law
Municipality of Bayham ByJaw #99-82
ln1999 the Municipality of Bayham enacted By-law #99-82to prohibit and regulate the keeping of exotic
animals in the municipalþ.
StaffComments
Staff has received and investigated anumber of complaints regarding the raising of livestock within the
municipality, including urban areas. Livestock has included goats, an exotic snake and chickens.
The municipahty has a small number of residents located within the urban boundaries (Offrcial Plan) of the
municipality who have been harbouring livestock for a considerable amount of time.
Some municipalities are considering or have implemented by-laws to permit the harbouring of specific
animals (e.g. chickens (hens) in urban areas). Staffsuggests there is a greater percentage of municipalities
prohibiting livestock in urban areas than those who permit such activity.
Staff has received correspondence from residents supporting and opposing the harbouring of livestock in
urban areas of the municipality.
Staff conducted research into the pros and cons of raising livestock in an urban environment. Staff attached
reports from the Region of Waterloo Public Health Unit and Residential Urban Chicken Keeping: An
Examination of 25 Cities.
Staff contacted OMAFRA to ascertain if they could offer information to the pros and cons of urban
livestock. Staff has not received a response to date.
The Elgin-St. Thomas Health Unit has indicated they would have concerns about livestock in urban areas.
The Health Unit has specific concerns around the tlueat of communicable disease, the management of
manure and slaughtering of animals. A further discussion with the Health Unit has not been pursued at this
time.
Proposed Bv-law 2009-071
Staffreviewed a number of other municipal animal control by-laws to determine which animals are
commonly regulated within urban areas. Staffdrafted the proposed by-law based on the intent of the
Village of Port Burwell By-law, other municipal by-laws and Council's direction.
Staff drafted the attached By-law with input from the municipality's legal advisor.
The proposed By-law regulates:
. All animals except cats and dogs. Dogs are currently regulated under a separate By-law.
. Permits existing animals harboured in urban areas to be harboured until removed from the property
or the animal has lived out its life, providing the owner registers such animals with the municipality
by December 31, 2009.
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Animal Control Bylaw Municipality of Bayham
Includes provisions for meeting the requirements for the Accessibilityþr Ontarians with
Disabilities Act, 2005.
Incorporates the existing regulations for exotic animals.
Options
1. Enact proposed Bylaw 2009-071, being a By-law to Regulate and Control Animals, in the
Municipality of Bayham.
2. Direct staff to conduct further analysis and surveys of other municipal animal control by-laws
to permit specific types of animals to be harboured in urban areas of the municipality as
approved by Council.
3. No action at this time.
Strategic Goals
Goal #4 - Be dedicated to service excellence.
Recommendation
re1¡l[f staff report #P2009-006 regarding Animal Control By-law be received;
AND THAT By-Law No.2009-0071 being a By-law to Regulate and Control Animals be presented to
Council for enactment."
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Appendix A - Municipal Survey - Animal Control Regulations
Municipality Regulating
Bv-Law Brief Overwiew
Tillsonburg, Town of Yes -Animal
Prohibits cows, goats, all swine and sheep, and wild animals. Permits horses, donkey
and mules on property with proper zoning (e.g. fair grounds). Permits other animals
including fowl, snakes, birds and domesticated animals (e.g. hamster) to a maximum
of two per residence. Permits homing pigeons to maximum of twentv-fow.
Niagara Falls, City of Yes -Animal
Permits chickens (max. 10 after July 2005), rabbits (max. 6 after July 2005), exotic
animals (restrictions apply)
Brampton, City of Yes - Animal
Prohibits all animals except, rabbit pigeon, game fowl and domestic fowl providing
owner is registered with a recognized club or orgarization (e.g. Canadian Union of
Racing Clubs, Brampton and Peel County Poultry, Pigeon and Pet Stock Association,
Ontario Poultry Confederation).
London, City of Yes - Animal
Prohibits wild and exotic animals, chicken, goose, turkey, duck and domestic fowl,
horse, donkey, goat, cow, pig, sheep and pony. Permits pigeons to a maximum of 60
in the summer. Permits a maximum of two domestic pets (e.g. cats, guinea pig),
snakes, and domestic birds.
Aylmer, Town of Yes - Animal
Prohibits the keeping of bees, horse, cow, donkey, mule, pig, goat, sheep, goose,
turkey, chicken, duck, snake, reptile, cougar, fox, wolf, skunk, raccoon or wild
animal. Permits domestic fowl or livestock on lands where keeping of same is a
permitted use in Planning Act.
Norwich, Township of Yes - Zoning Permits the keeping of two livestock units consisting of either horses or beef animals
in urban areas. All other animals prohibited.
Central Elgin,
Municipality of Yes - Zoning
Prohibits residential land being used for keeping of bees, horses, cow, donkey, mule
pig, goat, sheep, goose, turkey, chicken, duck, pigeon, rabbit, snake, reptile, cougar,
fox, wolf, skunk, raccoon or wild animal.
Norfolk County Yes - Zoning Prohibits animals in residential areas.
Malahide, Township
of Yes - Zoning Prohibits livestock in residential areas.
Southwest Oxford,
Township of Yes - Animal Cunently permits in residential area.In the process of changing By-laws to prohibit
in residential areas.
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THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM
BY-LAW 2009471
Being a ByJaw to Regulate and Control Animals
WHEREAS Section ll, of the Municipal Acf, S.O. 2001,c.25,as amended, authorizes local
municipalities to pass by-laws respecting maffers with Health and Safety and wellbeing of persons and
matters respecting animals;
AND \üHEREAS the Council of The Corporation of the Municipality of Bayham deems it desirable to
pass a by-law regulating or prohibiting the being at large or trespassing of animals, provide for the
seizure and impounding of animals being at large or trespassing contrary to the byJaw and for the sale
of impounded animals;
NOW THEREFORE, the Council of The Corporation of the Municipalþ of Bayham enacts as
follows:
SHORT TITLE:
This By-law may be cited as the "Animal Control By-law".
Part 1
1 DEFINITIONS:
Inthis Bylaw,
1.1 "Animal" means any member of the animal kingdom other than a human, but does not include
dogs, cats or fish;
1.2 "By-law Enforcement OfÏicer" means an officer or designate, who is appointed by Council and
whose duties include the enforcement of this By-law;
1.3 "Corporation" shall mean The Corporation of the Municipality of Bayham;
1.4 "Council" shall mean the Council of The Corporation of the Municipality of Bayham;
1.5 "Dwelling Unit" shall mean a single room or series of rooms of complementary use which are
located in a building in which food preparation, eating, living, sleeping and sanitary facilities are
provided for the exclusive use of the occupants thereof; which has a private entrance directly
from outside the building or from a coÍlmon hallway or stairway inside the building; and in
which all occupants have access to all the habitable areas and facilities of the unit.
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Animal Control By-law Municipality of Bayham
1.6 "Keep" shall mean owns, possesses or harbours; and "keeps" shall have the same meaning.
1.7 ttOwner" includes a person who keeps, possesses or harbours an animal and where the owner is
a minor, the person responsible for the custody of the minor;
1.8 "Pet Shop" shall mean an establishment engaged in the retail sales of animals.
1.9 "Pet Shopkeeper" shall mean a person who has the charge, care or ownership of a pet shop.
1.10 "Premises" includes the entire lot on which a single dwelling unit is situate; or a dwelling unit
within a multi-dwelling unit building, but does not include common areas adjacent to a multi-
dwelling unit unless those common areas are completely enclosed.
1.1I "Schedules' means the schedules attached to this by-law which may be amended, added to or
deleted from time-to-time and which Schedules shall form part of this by-law;
l.l2 *Seryice or companion animal" means an animal is a service animal for a person with a
disability(a) if it is a guide dog as defined in section lof the Blind Persons Rights'Act.(b) if it is readily apparent that the animal is used by the person for reasons relating to his or
her disability; or(c) if the person provides a letter from a physician or nurse confirming that the person
requires the animal for reasons relating to the disability. (Accessibility for Ontarians with
Disabilities Act, 2005 - O. Reg. 42917 ss4(8) & (9)
l.l3 "Urban Area" means any lands designated as "Hamlet" shown on Schedule Al, and lands
within the boundaries as shown on Schedules B, C and D of the Official Plan of the Corporation
of the Municipality of Bayham.
Part2
2 Classes of Animals
Animals shall be ranked according to the classes set out in this Part of this By-law.
2.1 "Class I animal" shall mean cow, goat, all swine and sheep;
2.2 "Class 2 arimal" shall mean horse, pony, donkey and mule;
2.3 "Class 3 animal" shall mean chicken, goose, turkey, duck, pigeons or other fowl, domestic or
otherwise;
2.4 "Class 4 animal" shall mean homing, pouter, racing or tumbler pigeons;
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Animal Control By-law Municipality of Bayham
2.5 "Class 5 animal" shall mean guinea pig, hamster, mouse, rat, rabbit, chinchilla, ferrets and turtle
with a shell20 centimeters (8 inches) in diameter or less;
2.6 "Class 6 animal" shall mean non-venomous snakes, non-venomous lizards and non-venomous
spiders;
2.7 "Class 7 animal" shall mean any animal of a type that is normally found in a wild and natural
state, whether or not it has been bred and/or raised in captivity and includes but is not limited to
bear, wolf, coyote, crocodile, alligator, bobcat, lynx, mountain lion, cougar, lion, monkey, fox,
skunk, kangaroo, eagle, hawk, elephant, weasel, raccoon, venomous lizañ, venomous snake,
venomous spider, all birds the keeping of which is prohibited in the Endangered Species Act,
S.O. 2007, C.6, and regulations thereto and all animals the keeping of which is prohibited in the
Fish and Wildlife Conservation Act,1997 artd regulations thereto.
Part 3
3 Application of By-law Exemptions
3.1 This By-law shall not apply to an animal hospital, clinic or boarding kennel operated by a duly
qualified veterinarian, where all animals are kept within a brick, stone or concrete building.
3.2 This By-law shall not apply to animals maintained in a public park, zoo, fair, exhibition or circus
operated or licensed by a municipal or other government authority.
3.3 This ByJaw shall not apply to those persons or organizations designated by Council as Animal
Control Officer, Canine Control Offrcer and/or Pound Keeper.
3.4 This ByJaw shall not apply to persons licensed by the Province of Ontario as a Wildlife
Custodian and/or Foster Parent for orphaned animals such as squirrels, chipmunks, raccoons,
opossums, skunks, ground hogs and small birds, excluding hawks and eagles.
3.5 The right to keep, harbour or possess a prohibited animal pursuant to this provision expires when
the said animal dies or is removed from the premises.
3.6 Section 3.5 shall only apply to a prohibited animal pursuant to this ByJaw providing the owner
registers the prohibited animal with the Municipality on or before December 31,2009.
3.7 This By-law shall not apply to owners of a Service or Companion Animal.
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Animal Control By-law Municipality ofBayham
Part 4
4 Prohibited Matters
4.1 No person shall permit an animal to run at large.
4.2 No person shall permit any animal to trespass on any property.
4.3 Notwithstanding any of the provisions of this by-law, no person shall keep any animal, the
keeping of which is not permitted under any statute of Ontario or Canada.
4.4 No pet shopkeeper shall keep or permit to be kep in any pet shop, an animal of a class, the
keeping of which is prohibited by the byJaw.
Part 5
5 Class I Animal (cow, goat, all swine and sheep)
5.1 No person shall keep a Class I animal within an Urban Area of the Municipalþ of Bayham.
Part 6
6 Class 2 Animal (horse, pony, donkey and mule)
6.1 No person shall keep a Class 2 animal within an Urban Area of the Municipality of Bayham.
Part7
7 Class 3 Animal (chicken, goose, furkey, duck, or other fowl domestic or otherwise)
6.1 No person shall keep a Class 3 animal within an Urban Area of the Municipality of Bayham.
Part I
8 Class 4 Animal (homing, pouter, racing or tumbler pigeons)
8.1 No owner of a Class 4 animal shall keep more than forty (40) banded Class 4 animals on a
premise located in an Urban Area of the Municipalþ of Bayham between October of one year
and March of the following year.
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Animal Control ByJaw Municipality of Bayham
8.2 No owner of a Class 4 animal shall keep more than sixty (60) banded Class 4 animals on a
premise located in an Urban Area of the Municipality of Bayham between April and October of
any year.
8.3 No owner shall keep more than two (2) unbanded Class 4 animals at any time.
8.4 Except as otherwise provided in this By-law all Class 4 animals kept within the municipal
boundaries of the Municipalþ of Bayham shall be confined to a building, structute, coop, loft,
pen or run which shall meet the requirements set out in sections 8.5 to 8.14 of this Part.
8.5 Every building, structure, coop, loft, pen or run in which Class 4 animals are kept shall have a
height of not less than 1.5 meters and a floor a¡ea of not less than 1.25 square metres for each
pair of pigeons therein.
8.6 Every building, structure, coop, loft, pen or run in which Class 4 animals are kept shall have
adequate ventilation having regard to the number of pigeons kept therein.
8.7 Every building, structure, coop, loft, pen or nrn in which Class 4 animals are kept shall have a
clear space between the ground and the underside of the floor of not less than 30 centimetres.
8.8 Every building, structure, coop, loft, pen or run in which Class 4 animals are kept shall have a
floor with a surface which is impervious to moisture.
8.9 Every building, strúcture, coop, loft, pen or mn in which Class 4 animals are kept shall be
maintained by regular painting of the exterior or by permanent siding, and all loft equipment
shall be kept under cover.
8.10 Every building, structure, coop, loft, pen or run in which Class 4 animals are kept shall be
located a minimum of twelve (12) metres from any school, church, public hall, store, dwelling or
premises used for human habitation, other than premises occupied exclusively by the o\ilner or
keeper of such animals or members of hisÆrer immediate family.
8.11 Every building, structure, coop, loft, pen or nrn in which Class 4 animals are kept shall be
located a minimum of three (3) metres from the boundary line between the owner's property and
all adjacent property.
8.12 Every owner keeping Class 4 animals shall lime-wash, paint or disinfect the inside walls and
ceilings of all buildings, structures, lofts, pens, coops or runs, (other than an outside run enclosed
only with wire), at least twice ayear.
8.13 Every owner keeping Class 4 animals shall remove and dispose of in a sanitary manner at least
twice each week, all pigeon droppings, reflise and dropped or scattered feed within or adjacent to
all such buildings, structures, coops, lofts, pens or runs, including outside runs enclosed only
with wire, provided, however, that this regulation shall not apply when below freezing
temperatures prevent removal and disposal.
8.14 Every owner keeping Class 4 animals shall store all feed in rodent-proof containers.
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Animal Control ByJaw Municipality of Bayham
8.15 Every owner keeping Class 4 animals shall take all reasonable measures to prevent such animals
from trespassing on any land, except as otherwise provided in this By-law.
8.16 Class 4 animals shall be kept enclosed at all times, except during a maximum of two flight
periods daily, when no more than half the total number of animals of the class being kept by any
one owner shall be at large at any one time and such flights shall be governed by the regulations
set out in sections 8.17 to 8.19 of this Part.
8.17 During the period from April I to September 30 of any year, all flights shall take place before
9:00 o'clock in the morning or after 5:00 o'clock in the aftemoon.
8.18 During the period from October I of one year to March 3l of the following year, all flights shall
take place before 10:00 o'clock in the morning or after 3:00 o'clock in the afternoon.
8.19 All flights shall take place under the supervision of the owner of such animal or a competent
person on his behalf.
8.20 When a bona fide flight is conducted by an organization recognized by a Council resolution, the
regulations set out in sections 8.16 to 8.19 of this Part do not apply.
8.21 In this Part the term "flighf' shall mean an animal under this Pa¡t is airbome and the distance of
travel exceeds the boundary of the property where the animal is kept, harboured or possessed.
Part 9
9 Class 5 Animal (guinea pig, hamster, mouse, rat, rabbit, chinchilla, ferrets and tunle with a shell
20 centimeters (8 inches) in diameter or less)
9.1 No owner shall keep more than two (2) Class 5 animals in an urban area in the Municipality of
Bayham.
9.2 The new born or young of any Class 5 animal may be kept for a period not exceeding two (2)
months after birth.
9.3 No owner shall keep a turtle with a shell larger than 20 centimetres (8 inches) in diameter within
an Urban Area of the municipality.
Part 10
10 Class 6 Animal (non-venomous snakes, non-venomous lizards and non-venomous spiders)
l0.l No owner shall keep more ttran two (2) Class 6 animals in an urban area in the Municipality of
Bayham.
10
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Animal Control By-law Municipality of Bayham
10.2 No owner shall keep a non-venomous snake that exceeds on overall length of 60.96 centimetres
(24 inches).
10.3 No owner shall keep a non-venomous lizardthat exceeds an overall length of 30.48 centimetres
(12 inches).
Part 11
11 Class 7 Animal (bear, wolt lion, bobcat, cougar, tiger, lynx, ocelot, wildcat, pum4 crocodile,
alligator, venomous snake, constricting snake, venomous lizard,venomous spider)
I1.1 No owner shall keep a Class 7 animal within the Municipalþ of Bayham.
Part 12
12 Enforcement
l2.l In the event of any conflict between the provisions of this ByJaw and any other general or
special byJaw, the provisions of this ByJaw shall prevail.
12.2 For the purpose of this By-law, the By-law Enforcement Officer may enter onto any public property
or may enter onto any private property and into the structures thereon with the consent ofthe owner
or occupant.
12.3 The ByJaw Enforcement Officer may commence a proceeding in Provincial Offences Court by
filing a Certificate of Offence or Information/Summons.
12.4 It is declared notwithstanding that any section of this By-law or part thereof may be found by a
court of competent jurisdiction to be invalid, unenforceable or ulüa vires than such section shall
conclusively be deemed to be servable and all other sections or parts of this By-law are separate and
independent there ûom and enacted as such.
12.6 In this ByJaw, unless the conüary intention appears, words importing only singular number or
masculine gender shall include more persons, parties or things of the same kind than one and the
feminine or neuter gender.
Part 13
13 Offence
13.1 Every person who contravenes any provision of this By-law is guilty of an offence and on
conviction is liable to a fine as provided for in the Provincial Ofences Act.
13.2 The Court in which the conviction has been entered, and any court of competent jurisdiction
thereafter, may make an order prohibiting the continuation or repetition of the offence by the person
ll
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Animal Control By-law Municipality of Bayham
convicte{ and such an order shall be in addition to any other penalty imposed on the person
convicted.
13.3 Each day during which there is a breach of this ByJaw shall be regarded as a separate and distinct
offence and any persor\ who continues in breach of this By-law, may be charged for each separate
day during the continuation of the offence.
Part 14
14 Enactment and Repeals
l4.l This By-law shall come into firll force and effectupon final passing.
14.2 The following By-laws are repealed upon enactment of this ByJaw:
amended, being a By-law to Regulate and Control Dogs
READ A FIRST AlilD SECOND TIME this day of ,2009.
Mayor Clerk
READ A THIRD TIME AND PASSED this day of ,2009.
Mayor Clerk
12
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Residential Urban Chicken Keeping:
An Examination of 25 Cities
Missoula Residents with their backyard chickens.
Source: http://www.missoula.com/n ewsl nodel226
KT LaBadie
CRP 580 Spring 2008
University of New Mexico
May zth 2oo8
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2
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Abstract
City councils across the United States and Canada are increasingly being faced with the
task of deciding whether or not to allow chicken keeping in residential backyards. In
many cases this issue has two opposing sides: those citizens who want to keep chickens
for egg production and those citizens who are concerned about the effects of chickens on
their communities. This paper provides an analysis of pro-chicken ordinances from 25
cities in an effort to define the components of a just and well functioning chicken
ordinance. Of the 25 ordinances, no two were identical but a variety of common
regulatory themes were found across cities. Based on these findings, some considerations
are suggested when forming an urban chicken keeping ordinance.
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Introduction
"I can't say that I would have envisioned chickens as an issue, but I've heardfrom a lot ofpeople
about them, and it seems like it's something maybe we ought to pay a little attention to." I
- Stacy Rye, Missoula City Councilwoman
It's happening right now in cities across the United States and Canada. Community
members are organizing themselves into groups and approaching their city councils about
an important urban planning issue: chicken keeping in the city.
This question of whether or not cities should allow backyard chicken keeping has
increased substantially over the past 5 years as citizens become more interested in
participating in their own food production. The issue has appeared recently before city
councils in Missoula', Halifax3 , and Madison4, and a case is currently pending in Ann
Arbor, Michigans. In many cases this interest in backyard chicken keeping has been met
with much opposition and city councils often do not know how to begin approaching the
issue.
The recent increase in urban backyard chicken keeping has come about for three main
reasons. First, the local food movement itself has become very popular which has
sparked a new interest for many in backyard food production. Since chickens are one of
the smaller protein producers, they fit well into a backyard food production model.
Second, rising energy and transportation costs have caused concern over increases in
food costs, and backyard eggs offer a cheaper solution as they do not have to travel far to
reach the plate. Lastly, many citizens are becoming increasingly concerned about food
safety, and with meat recalls and other animal industry issues in the news, backyard
chickens offer many a safer solution. For these reasons, backyard chickens have become
t Moore, Michael. Urban Chickens Scratching up a Controversy in Missoula. . Available online at
htç : //www.missoula.com/ne w s I node I 226
'Medley, Ann and Jonathan Stumph. Video: Missoula Squabbles Over Urban Chickens. Available online
at http://www.newwest.net/city/article/missoulas-urban-chicken-squabble/C8/L8/
3 CBC News. Halifax to Study Chickens in Cities. Available online at
http ://www.cbc. cay'consumer/story/2O08/021 12 I chicken-report.html
a Harrison-Noonan, Dennis. Urban chicken keeper, Madison, Wisconsin. Interviewed on April 8, 2008.
5 Kunselman, Steve. City Councilor (wa¡d 3) Ann A¡bor, Michigan. Interviewed on April 29,2008.
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increasingly popular, but not everyone likes the idea of chickens living in their
neighborhood.
There are generally two sides to the chicken keeping issue: those who are for allowing
Gallus domesticus in residential backyards, and those who are opposed. There are a
variety of reasons why people want to keep chickens, ranging from having a safe source
of protein to gaining a closer relationship to the food they consume. Those who are
opposed to backyard chickens however, often express concerns about noise, smells,
diseases, or the potential for chickens running loose. There is also debate between the
two sides as to the appropriateness of chickens in a city environment and if chickens
qualify as pets or livestock.
Chicken keeping in urban environments is nothing new, but it is now something that
needs to be planned for in all major cities and small towns across the United States. As
the interest in the local food movement continues to increase, and as citizens become
more interested in growing their own food, municipalities will eventually be faced with
the issue of regulating backyard chicken keeping within their city limits. Planning for
chickens can either be pro-active on the part ofthe city council and planning staff, or
reactionary as citizens will eventually bring the issue to city hall. Municipalities often do
not know how to approach the chicken keeping issue, and this paper serves to provide
some insight through an analysis of urban chicken ordinances from across the United
States.
Research Methods
The main goal of this paper was to analyze how residential backyard chicken keeping is
regulated through the examination of chicken ordinances from a variety of cities. To
achieve this, data was gathered through the examination of residential chicken
ordinances, as well as through a variety of interviews, newspaper articles, video footage,
and other resources.
Residential chicken ordinances from over 30 cities were gathered, however only 25 of the
cities allowed the keeping of chickens, so only those were used in the analysis (see
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Appendix A). The ordinances were sourced from city web sites, online web ordinance
databases, and other online sources (see Appendix B). In a few instances calls were
made to city planning depanments to verify language in the ordinances.
Interviews were conducted with the following city officials, urban chicken keepers, and
urban food/gardening community organizations :
' Steve Kunselman, City Councilor (ward 3) Ann Arbor, Michigan. He proposed
pro-chicken ordinances for Ann Arbor, which are being voted on in May of 2008.
. Thomas Kriese: An urban chicken keeper in Redwood, CA and writer about urban
chickens at http://myurbanchickens.blogspot.com/
. Dennis Harrison-Noonan, urban chicken keeper, Madison, Wisconsin. He was
involved in the adoption of pro-chicken ordinances for Madison.
¡ Debra Lippoldt, Executive Director of Growing Gardens, Portland, OR
These interviews served to provide personal insights into urban chicken keeping,
stakeholder positions, and the urban chicken movement. The interviews were also crucial
in receiving feedback about chicken ordinances and the process involved in legalizing
chicken keeping.
Analysis
Of the 25 cities evaluated, no two were identical in their restrictions and allowances (see
chart of detailed findings in Appendix A). There were, however, common regulatory
themes that emerged from the set evaluated. These coflrmon themes are as follows:
. The number of birds permitted per household
' The regulation ofroosters
. Permits and fees required for keeping chickens
' Chickenenclosure/containmentrestrictions
. Nuisance clauses related to chickens
' Slaughteringrestrictions
. Coop distance restrictions in relation to homes or property lines
The findings of the above commonalities, as well as unique regulations that emerged, are
discussed in detail below. The ease and accessibility of finding the ordinances is also
discussed.
6
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Number of Birds Permitted
Of the 25 cities evaluated, only 6 had unclear (or not specifically stated) regulations on
the numbers of birds permitted, while 13 stated a specific number of birds. Of the
remaining, 3 cities used lot size to determine the number of chickens permitted, 2 cities
used distance from property lines as a determining factor, and 1 city placed no limit on
the number of chickens allowed. Over half of the cities evaluated stated a specihc
number of allowable chickens, which ranged from2 to 25 birds. The most common
number of bi¡ds permitted was either 3 or 4 birds, which occurred in 8 cities.
The most coÍrmon number of birds permitted was 3 or 4, which will supply on average
between I and2 dozen eggs per week. Depending on the size of the family in the
household, this may be sufficient. In some cases however, 3 to 4 birds may not be
enough for larger family sizes or allow for giving away eggs to neighbors. In cities
where it is legal to sell your eggs at farmers markets, 3 or 4 birds would not be sufficient.
So what is a good number of chickens to allow in residential backyards for home
consumption? Thomas Kriese, an urban chicken keeper who writes online about chicken
keeping and ordinances, feels that no more than 6 birds should be permitted. "That's
approximately 3 dozen eggs a week which is a LOT of eggs to consume, plus that's a lot
of food to go through, and excrement to clean up," he stated in a personal
correspondence.6
The answer of how many birds to allow is not an easy one, as other factors such as
average property sizes and controlling for nuisances should be considered. A good
example of how to address the issue surrounding the number of birds is Portland,
Oregon's chicken ordinance. Portland allows the keeping of 3 birds per household;
however you are allowed to apply for a permit to keep more (See Appendix A). In this
case the ordinance is flexible, as a sufficient number of birds are permitted outright, and
those wishing to keep more can apply to do so.
6 Kriese, Thomans. Urban chicken keeper, Redwood City, CA. Personal correspondence on April 28,
2008. His coverage ofurban chicken ordinances is available online at
htç ://myurbanchickens.blogspot.com/
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Reguløtion of Roosters
The regulations regarding roosters were unclear in 14 cities and in 7 cities the keeping of
roosters was not permitted. Of the remaining 4 in which the keeping of roosters was
permitted, I city allowed roosters if kept a certain distance from neighbors residences, 1
allowed roosters only under 4 months of age, 1 allowed a single rooster per household,
and 1 placed no restrictions.
Many cities choose to not allow the keeping of roosters, as neighbors often complain
about the crowing which can occur at an! hour of the day. Since one of the main reasons
people choose to keep chickens is for the eggs, which roosters do not provide, it is
generally accepted to only allow hens. In the case of Albuquerque, New Mexico, 1
rooster is allowed per household but it is still subject to noise ordinances (see Appendix
A). So in this case, you can keep your rooster if your neighbors do not mind the crowing.
This does allow people to have more choice, however it can also increase the costs
associated with enforcing noise complaints.
Permits and Fees
The regulation of chickens through city permits and fees was unclear in 11 of the cities
evaluated, while 4 required no permits or associated fees, and 10 required permits, fees,
or both. The fees ranged from $5.00 to $40.00, and were either 1 time fees or annual
fees. Of the 10 that required permits/fees, 3 required permits only if the number of birds
exceeded a set amount which ranged from 3 to 6 birds. In two instances, it is also
required that the birds be registered with the state department of agriculture.
Requiring a permit for chickens is no different than requiring one for dogs and cats,
which is the case in most cities. From the perspective of affordable egg production
however, attaching alarge fee to the permit undermines that purpose. ff a fee is too steep
in price, it can exclude lower income populations from keeping chickens by increasing
the costs of egg production. Fees may be necessary however to cover the associated costs
for the municipality to regulate chickens. Another option, which was the approach of 3
cities, was to allow a certain number of birds with no permit/fee required, and anything
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above that required a permilfee. This allows equal participation and lowered costs,
while still providing revenue for the regulation of larger bird populations.
Enclosure Requirements
In 9 cities thê ordinances were unclear in regards to enclosure requirements or the
allowance of free roaming chickens. Of the remaining, 2 had no restrictions and 14
required that chickens be enclosed and were not permitted to "run at latge". In one case,
the approval of a coop building plan and use of certain materials was required.
Over half of the cities evaluated required that chickens be enclosed, and this regulation
can help to alleviate the concerns of neighbors. Many chicken keepers want to keep their
chickens confined in a coop and outdoor run, as this helps to protect them from predators.
However, it is very restrictive to require confinement of chickens at all times, as many
keepers enjoy watching their chickens free range about the yard. Just as there are
regulations for leashing your dog, so too could there be regulation for only allowing
chickens to roam in their own yard.
Requiring a building permit with specific material requirements, is also restrictive to
lower income populations, and takes away from the sustainability of keeping chickens for
eggs. In many cases, chicken coops are built with scrap materials and suit the design
needs of the owner. Requiring a specific design or materials takes those choices away
from the chicken keeper. Coops should be treated similar to dog houses, which are
generally not subject to this type ofregulation.
Nuisance Clauses
There were a variety of nuisance regulations stated in 17 of the cities evaluated, while the
remaining 8 cities had unclear nuisance regulations. The nuisances that were stated in the
17 ordinances included one or more of the following: noise, smells, public health
concerns, attracting flies and rodents, and cleanliness of coops/disposal of manure.
Chicken keeping alone does not cause the nuisances listed above, but rather they result
from improper care and maintenance which can sometimes occur.
9
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A properly shaped ordinance can prevent potential nuisances by establishing clear
guidelines for chicken care and maintenance, such as only allowing smaller sized flocks
and not permitting roosters. An active community led education campaign, such as
chicken keeping classes and coup tours, is another way in which to educate the public to
ensure proper care and reduce the potential for nuisances. In many cities, chicken
keeping community organizations have helped to educate the public on how to properly
keep chickens within the limits of the law, thereby reducing nuisances and complaints.
Slaughtering Re strictions
Regulations regarding the slaughtering of chickens in residential areas were unclear in 19
of the cities evaluated. Of the remaining, 4 allowed slaughtering of chickens while 2
stated it was illegal to do so. This regulatory theme had the highest level of unknowns,
most likely due to the issue not being included in the ordinance, or it being stated in
another section of the general animal ordinances, and not referring specifically to
chickens.
Although slaughtering chickens within city limits seems gruesome to some, others may
wish to slaughter their birds for meat. Rogers, Arkansas for example, only allows the
slaughtering to take place inside (Appendix C), which could help prevent neighbor
complaints about the process. Allowing for slaughtering however, may also have its
benefits, such as being a solution to aging urban chickens that no longer produce eggs.
Distance Restrictions
Distance restrictions between the location of the chicken coop and property lines, or coop
and nearby residences, were stated in 16 of the ordinances evaluated. There were no
restrictions in 3 of the ordinances and 5 were unclear. Of the 16 with distance
restrictions , 12 were distances required from residences, while 3 were distances required
from property lines. The distance required from property lines ranged from 10 to 90 feet,
while the distances from residences ranged from 20 to 50 feet.
ff a city chooses to have distance restrictions, the average lot sizes need to be taken into
consideration. For example, Spokane, WA has a property line distance restriction of 90
t0
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feet (see Appendix A), which may be impossible to achieve in many residential yards.
This large of a requirement would prevent many people from keeping chickens. The
lower distance requirements, such as l0 or 20 feet Íìre more feasible to achieve for those
with smaller lot sizes. Distance requirements to neighboring homes (vs. property lines)
are also easier achieve as the distance considers part of the neighbors property in addition
to the chicken keepers property.
Unique Regulations
All 25 ordinances evaluated had some combination of the above common themes, but
there were also some unique regulations that one (or a few) cities had related to
residential chicken keeping. These unique regulations are as follows:
. Chicken feed must be stored in rat proof containers
. Pro-chicken regulations are on a l-year trial basis with only a set
number of permits issued until the yearly re-evaluation.
¡ For every additional 1,000 sq. feet of property above a set minimum, 1
additional chicken may be added to the property.
' The allowance of chickens in multi-family zoned areas (allowance in
single family zoning is most common)
r Coops must be mobile to protect turf and prevent the build up of
pathogens and waste.
. Chickens must be provided with veterinary care if ill or injured
' Minimum square footage requirements per bird for coop/enclosure
The unique regulations listed offer some innovative solutions to possible issues such as
pests and waste, as well as defining minimum space and health care standards for
chickens. Some of these regulations also allow for more flexibility, such as extending
the right to keep chickens to those living in multifamily dwelling units or allowing more
birds on larger property sizes. In the case of Portland, ME, the permitting of chickens is
on a trial basis, which may be a good option if a city wants to reevaluate residential
chicken keeping after a certain time frame.
11
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Locating and Understanding the Ordinances
Of the 25 pro-chicken ordinances, very few were actually easy to locate. In most cases,
pages of code had to be searched in order to find the regulation and even then the chicken
ordinances were often vague, incomplete, or regulations were spread throughout multiple
sections of the code. This is an issue that should be considered, as unclear or ha¡d to find
ordinances can only lead to increased non-compliance.
The most easily accessible chicken ordinances were those specifically stated on city web
pages, and those found through websites and literature from urban gardening
organizations or coÍrmunity groups. One example of easily accessible ordinances is that
of Rogers, Arkansas (Appendix C). Their chicken ordinance is not only easily accessible
directly from the city website, but it is also clear and comprehensive. A clearly stated
and easily accessible ordinance allows resident to know how they can keep chickens
within the limits of the law, which can reduce complaints and other issues related to non-
compliance.
Findings and Recommendations
"Issues such as rodent control are a real concern and the ordinance can have a positive influence
on keeping an already urban issue from being exacerbated any more than it already is".
- Debra Lippoldt, Executive Director of Growing Gardens, Portland, OR7
The original question for this paper was "What is a good urban chicken ordinance?" This
was based on the idea of examining a variety of ordinances and then singling out those
that were better than most and could serve as an example. After having conducted the
analysis however, the question was changed to "What are the good components and
considerations that make up a just and functional urban chicken ordinance?" There is no
superior "one size fits all" ordinance to regulate urban chickens, as each city has different
physical, environmental, social, and political needs.
Although each ordinance will be different from one city to the next, a pro-chicken
ordinance should be built upon the following considerations:
7 Lippoldt, Debra. Executive Director of Growing Gardens, Portland, OR. Personal Correspondence on
April 8, 2008.
t2
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It satisfies the needs of most stakeholder groups and acknowledges that some
stakeholders on both sides of the issue will be unwilling to compromise
It does not discriminate against certain populations, such as those of lower
incomes who can not afford high permitting fees, or those with smaller
property sizes
It allows for flexibility and provides choice, such as giving chicken keepers
the right to choose their own coop design and building materials
It allows for citizen input and participation in the ordinance forming process
to assure that the ordinance fits the needs of , and is supported by the
community
It recognizes the role chickens can play in developing a more sustainable
urban environment
r It recognizes the importance of the ordinance being clearly stated and easily
accessible to the public, which will help ensure compliance and reduce
violations.
The general considerations above are a good compliment to the specific allowances that
each municipality chooses to fit its needs and that of its citizens. These specifics
however can be more difficult to choose and looking to other cities as examples can
provide insight into the best possible choices.
The evaluation of 25 different chicken ordinances showed a wide spectrum of choices
that municipalities have made in the regulating of chickens. Looking at the number of
chickens permitted, for example, cities ranged anywhere from2 chickens to unlimited
chickens. Only allowing for 2 chickens may not be an ideal choice, as they are social
creatures and if one were to become ill an die, only one chicken would be left. Two
chickens also do not produce enough eggs for alarger sized family. On the other hand,
allowing for unlimited chickens may mean increased nuisance enforcement, or allowing
for that many chickens may be met with increased public opposition. Often the average
allowances found (not the most extremes) are the best choices of an example regulation
for other cities to look to when considering the formation of their own chicken ordinance.
In the case of the cities evaluated, the most common allowance was 4 to 6 birds, which
can provide enough eggs for a family and does not highly increase the potential for
nuisances. It also allows for a more sustained population if a bird becomes ill and dies.
13
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Another example of the middle ground being a good option would be permitting and fees
for keeping chickens. In some cities there were high fees for permitting, while in others
no fee or permit was required. A few cities, which only required permits and fees if you
have over a certain number of birds, show a good middle ground for how to permit
chickens. That model allows for citizens to keep a certain number of chickens without
added costs, while also creating revenue for enforcement and regulation when people
choose to exceed that amount. Many cities are concerned over increased costs if chicken
keeping is legalized, and this is one way to alleviate those concerns while still allowing
citizens to keep chickens.
In some of the regulatory themes, such as in the examples above, the middle ground does
provide a choice which can alleviate concerns while still allowing for the keeping of
chickens. Other regulatory themes, such as the slaughtering of chickens, may come down
to more of a yes of no answer, as was seen in many of the cities. In either case, if a city is
going to adopt a pro-chicken ordinance, the most important part is to first allow for the
keeping of chickens, with the understanding that the ordinance can be revisited and
changed at a future time. Allowing for the keeping of chickens is the best way to see if
the concerns surrounding chicken keeping ever come to fruition, and the ordinance can
then be adjusted accordingly. In many cases, cities adopt a more restrictive ordinance as
that is what will pass public approval and city council. Then as time passes with few
complaints or nuisances, those regulations become more relaxed and tailored specifically
to the needs of the city and its residents.
Conclusions
"It seems that if we want to be a town that does its part for sustainability, this is something we
ought to consider. I think we want to allow folks to use their good judgment and move toward
more sustainable food practices." Mayor John Engen, Missoula, MT I
Many cities and towns are now looking at how they can be more sustainable, and
allowing urban chickens is one step towards that goal of increased sustainability. Not
I Moore, Michael. Urban Chickens Scratching up a Controversy in Missoula. Available online at
http ://www. missoula. com/ne w sl r,ode / 226
t4
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only can backyard chickens provide residents with a fresh and important food source, but
they also bring about an increased awareness of our relationship to the food cycle. By
forming a just and well thought out pro-chicken ordinance, cities can allow citizens the
right to keep chickens while also addressing the concerns of other stakeholder groups.
With that said, city councils should approach the issue of urban chicken keeping with a
"how" rather than a "yes" or "no", as a growing list of pro-chicken cities across the
nation shows that it can be done successfully.
15
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References
(References lor 25 City Ordinances: See Appendix B)
CBC News. Halifax to Study Chickens in Cities. Available online at
http ://www.cbc. calconsumer/story/2008 / 021 lzlchicken-report. html
Harrison-Noonan, Dennis. Urban chicken keeper, Madison, Wisconsin. Interviewed on
April S,2008.
Just Food. City Chicken Project. City Chicken Guide. Information available online at
htç ://www j ustfood. org/city'arms/chickens/
Kunselman, Steve. City Councilor (ward 3) Ann Arbor, Michigan. Interviewed on April
29,2008.
Kriese, Thomans. Urban chicken keeper, Redwood City, CA. Personal correspondence
on April 28,2008. His coverage of urban chicken ordinances is available online at
http : /imyurb anchickens.blogspot. com/
Lippoldt, Debra. Executive Director of Growing Gardens, Portland, OR. Personal
Correspondence on April 8, 2008.
Medley, Ann and Jonathan Stumph. Video: Missoula Squabbles Over Urban Chickens.
Available online athtTpl,llwww.newwest.net/citylarticle/missoulas-urban-chicken-
squabble/C8/L8/
Moore, Michael. Urban Chickens Scratching up a Controversy in Missoula. . Available
online at http://www.missoula.com/news/n ode/226
16
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Appendix A
25 Ordinances Analyzed
City/State # of birds
narmítlad
Roosters
¡llnwa¿{
PermiV
D€rm¡t cosl
Enclosure
reoulred
NUtSance
clause
Slaughter
oermitted
Property l¡ne
restrictions
Details or unique
reduletions
Los Angeles,
CA
unclear only if 100
fl from
naiahhnrc
unclear unclear Yes unclear 20 ft from owners
home, 35 ft from
neiohhors
Rogers, AK 4 No $5/yr Yes Yes inside only 25 ft from
neiohbors house
Keywest, FL unclear Yes None Yes Yes No No Can't use dropp¡ngs as
fertilizer, feed must be
stored in rat proof
nônlâinêrq
Topeka, KS unclear unclear unc ear Yes Yes unclear 50 ft from
neiohbors house
South
Portland, ME
6 No $2Slyr Yes,
building
permit
reauired
Yes unclear Yes On trial basis till
November 2008, only
20 permits issued till
vearlv evaluation
Maorson, wt 4 No $6/yr Yes Yes No 25 ft from
neiohbors house
New York,
NY
No limil No Yes No Yes unclear No
Albuquerque,
NM
15 1 per
hnr ¡cchnld
None No Yes Yes No
Portland, OR 3 without
nermil
unclear $31 one t¡me
fee for 4 +
Yes Yes unclear unclear
Seattle, wA 3 unclear unclear unclear Yes unclear '10 ft from property
line
1 acld¡tional chicl(en per
1,000 sq ft of property
above minimum
Spokane, WA r per
2,000 sq ft
of land
unclear unclear unclear unclear unclear 90 ft from property
line
Chickens allowed in
multi{amily zoned areas
San Antonio,
TX
property
line
dcncndcnl
unclear unclear unclear unclear unclear 20 ft m¡nimum
from another
dwallino
5 birds allowed 20 ft
from home, 12 birds al
50 ft, 50 birds at 1 50 ft
Honolulu, Hl 2 unclear uncleal unclear unclear unclear unclear
Oakland, CA unclear No unclear unclear unclear unclear 20 ft minimum
from another
dwellino
St. Louis, MO 4 max.
w¡thout
ncrmil
unclear $40 permit
for more than
4 birds
unclear unclear unclear unclear
uan urego,
CA
25 unclear unclear unclear Yes unclear 50 ft from
ncinhhnrc hnr rco
Feed must be stored in
rat oroof container
San Jose, CA oepenoenl
on coop to
property
line
only
roosters <
4 months
old
permit
needed for 6
or more birds
Yes unclear unclear Banges from 0 to
50 ft, determines
# of birds
<15 ft = 0 birds allowed,
15 to 20 ft = 4 birds, etc,
up to 50 ft = 25 birds
Aust¡n, TX unclear unclear unclear unclear unclear Yes 50 ft from
noinhhnrc hor rse
Memphis, TN unclear unclear unclear Yes Yes Yes unclear Feed must be stored in
rat proof container
Ft. Worth, TX based on
lot size
unclear No Yes Yes Jnclear 50 ft from
neiohbors house
<112aüe = l2birds,
>112 acrc = 25 birds
Baltimore,
MD
4 unclear MUSt regrster
with animal
control and
Dont of An
Yes Yes unclear 25 ft from
neighbors house
Coops must be mob¡le
to prevent waste build
up, minimum 2 sq
filbird.
Charlotte, NC based on
lnl cizp
unclear $40/yr Yes Yes unclear 25 ft from property
line
m¡nimum 4 sq. fub¡rd,
no more than 2O/acre
Missoula, MT 6 No $15 permit Yes YeS unclear 20 ft from
neiohbors house
Feed must be stored ¡n
rat oroof conta¡ner
Boise, lD 3 NO unclear Yes unclear unclear unclear
San
Francisco,
CA
4 Unclear No Yes Yes unclear 20 feet from door
or window of
residence
t7
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Appendix B
Sources for 25 Ordinances
Citv/State Source for Ordinance
Los Angeles, CA Los Angeles Animal Services.
htto ://www. laan i m alservices.orq/perm itbook. odf
Rogers, AK Ordinance No.06-100
htto ://www. rooersarkansas.com/clerk/chkordi nance. aso
Keywest, FL ParT2, Title 5 Section 62
www. kevwestch ickens.com/citv
Topeka. KS Section 18-291 www.municode.com
South Portland, ME Chapter 3Article 2 Section 3
http://www.southportland.org/index.asp?Type=B_LIST&SEC={93286E1 E-9FF8-
40D2-AC30-8840DE823429Ì
Madison. Wl htto ://www. m adcitvch icken s.com/ and www. m u n icode. com
New York, NY Just Food's City Chicken Project. City Chicken Guide. lnformation available online
at htto ://www. iustf ood.orq/cityf arm s/ch ickens/
Albuquerque, NM City ordinance chapter 9, article 2, par|4, $ 9-2-4-3, c-3
htto://www.amleoal.com/albuqueroue nm/
Portland, OR Ordinance 13.05.015
htto://www.oortlandonline.com/Auditor/index.cf m ?c=28228#cid 1 3497
Seattle, WA Ordinance 122311 section 23
www. seattleu rbanf armco.com/ch ickens
Spokane, WA Title 17 Chapter 17C.310 Section 17C.310.100
htto://www.sookanecitv.oro/services/documents/smc/?Section=1 7C.31 0.'100
San Antonio, TX Municipal code 'l O-112, Keeping of farm animals
www.sanantonio.qov/animalcare/healthcode.asp
Honolulu, Hl Chapter 7 Section 7-2.5
www. ho no lu I u.oov/ref s/ro h
Oakland, CA Ordinance 6.04.320
www.oaklandanimalservices.oro
St. Louis, MO Ordinance 62853-7
www.slol. I ib. m o. us/cco/co de I dala/|1 0200 1 . htm
San Diego, CA Ordinance 42.0709
htto://docs.sandieoo.oov/municode/municodechaoter04/ch04arl02division07.pdf
San Jose, CA Ordinance 7.04.030, 140, &150
www.san ioseanimals.com/ordinances/simc7.04. htm
Austin, TX Title 3 Chapter 3-2
www.am leqal.com/Austin-nxVqateway.dllÆexas/austin
Memphis, TN Title 9Chapter 9-80-2, 9-68-7
htto://m unicioalcodes. lexisnexis.com
Ft. Worth. TX Section 1 1 A-22a www.municode.com
Baltimore, MD Baltimore City Health Code Title 2-106; Title 10, Subtitles 1 and 3
www.baltimorehealth.orq/oress/2007 02 02 AnimalReqs.pdf
Charlotte, NC Section 3-102
http://www.charmeck.org/departments/animal+control/local+ordinances/permits/htm
and municode.com
Missoula, MT Ordinance Chapter 6 Section 6-12
ftp://www.ci. m issoula. mt. us/Packets/C ouncill200T 12007 -1 2'
1 7/Chicken Ordinance.pdf
Boise, lD Chapter 6 Section 14
http //www.cityofboise.org/city_clerk/citycode/061 4.pdf and
htto ://home.centurvtel. neVthecitvchicken/chickenlaws. htm I
San Francisco, CA San Francisco Municipal Health Code Section 37
htto ://sf oov. oro/site/acc oaoe. aso?id =547 6
18
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Appendix C
Example ordinance
Rogers, AK
ORDINANCE NO. 06. 1OO
AN ORDINANCE REGULATING TIIE CONTAINMENT OF FOWL AND OT}MR
ANIMALS WITHIN THE CORPORATE LIMMS OF TFIE CITY OF ROGERS; AND
FOR OTHER PURPOSES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROGERS,
ARKANSAS:
Section 1: It shall be unlawful for any person to permit or allow any domesticated fowl to
run at large within the corporate limits of the city. It shall be lawful to keep poultry flocks
of any size in A-I zones of the city, so long as they are confined.
Section 2: It shall be lawful for any person to keep, permit or allow any fowl within the
corporate limits of the city in all other zones, except A-I, under the following terms and
conditions:
a. No more than four (4) hens shall be allowed for each single-family dwelling. No birds
shall be allowed in multi-family complexes, including duplexes.
b. No roosters shall be allowed.
c. There shall be no outside slaughtering ofbirds.
d. All fowl must be kept at all times in a secure enclosure constructed at least two feet
above the surface of the ground.
e. Enclosures must be situated at least 25 feet from the nearest neighbor's residence.
f. Enclosures must be kept in a neat and sanitary condition at all times, and must be
cleaned on a regular basis so as to prevent offensive odors.
g. Persons wishing to keep fowl within the city must obtain a permit from the Office of
the City Clerk, after an inspection and approval by the Office of Animal Control, and
must pay a $5.00 annual fee.
Section 3: The above Section 2 is not intended to apply to the 'ducks and geese in Lake
Atalanta Park, nor to indoor birds kept as pets, such as, but not limited to, parrots or
parakeets, nor to the lawful transportation of fowl through the corporate limits of the city.
Neither shall it apply to poultry kept in areas of the City which are zoned A-I.
Section 4: Fowl currently existing in the city shall not be "grandfathered" or permitted to
remain after the effective date of this Ordinance; however, owners of the poultry will
have 90 days from the effective date to come into compliance with this ordinance.
Source: http ://www.rogersarkansas.com/clerk/chkordinance. asp
t9
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Region of Waterloo
APPENDIX 4
i:JCt n | 200t
ECONOù,IIC OE VÈ LOPMENT
AÍ\IO MARKEIING
PUBLIC HEALTH
Environmental Health
and Lifestyle Resources
P0. llox 1633
99 Regina Street South
Waterloo 0N Canada NZJ 4V3
lclcphone: l5lf}) B83-2008
f:ax l519l8&3-2?76
www.region.woterloo-on ca
September 30,2008
David Calder
General Manager, Corporale Sel'vices
City of Waterloo
100 Regina Strect
Waterloo, ON N2J 4z\8
Dear Mr. Calder:
RE: I'ublic llealth Perspective on Small Scalc Urban Chicken Raising
'fhe Region of Waterloo Public Health Department is comnritted to building healthy, safe, ancl
supportive communitics. Public l.Iealth has played a key role in promoting and coordinating
u.Èãn agricultural initiatives in our region for many years. We understand small-scale urban
chickcn raising to mean caring for less than a dozen hens in the backyards of urban residences
priniarily as a source of food (e.g. eggs). After a review of health rìsks, peer-reviewed literature
(r"" appendix 3) ancl experiences from other health units on backyald urban chicken farming,
PubliCilealth has determinccl that raising chickerrs in urban areas contributes to enhanoed urban
agriculfure, increased food security and greater access to local food for households who wish to
engage in this activity. However, households engaging in backyard chicken rearing are not
without risk. Aftcr reviewing all factors and collaborating with other govemmellt agencies, food
networks, and health units, we have concluded that these risks can be mitigated through sound
biosectrrity lneasures and regulatory conditions.
Analysis of thc Risks
'l'here are risks fro¡n zoonotic anci fbodborne diseases affecting the hcalth of household members
where backyard chicken fanning is practiced . Zoonotîc diseases can be defined as any disease
ancl/or infection which is naturally "transmissible from vertebrate animals to man"l. The
experience irr Asia, where domestic poultry is raised itr close proximity.to ltutnans, and the
subsequent exposure of people to avian influenza is of particular concern'. Relevant litcrature
focnsed primarily on controlling and pt'eventing avian influcnza outbreaks as the most significant
threat backyzud poultry flocks pose to public health. While we do not have avian influcnza in our
region, common zoollotic diseases fro¡n bacteria easily transmitted frorn poultry are Salmonella,
Cãmpylobacter, Yer,sinis and Listeric/'3.'l'he risk of irrfèction from exposure to these bacteria,
particularly Salmonellq is especiatly high tbr young children, the eldcdy, pregnant women and
people wiih weakened immune systems4. Backyard chickens can be inlected through contact
with livestock, waterfkrwl, and wild/domestic animals and may not show syrnptoms olcliseasc'''
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Additional conoenrs may stem from:
o Improper disposal o1'clead birds (especially if a bird has a contagious disease);
. Improper managcment of bird feces, litter disposal and general backyard operatíons;
. Improper foocl safety, egg hancllirrg, or home slaughtering techniques;
. Possible neighbour nuisances such as odour and noise; and
. Biosecurity of other flocks -. possible transmission of diseases between commercial and
other bird operations.
Biosccurity Mcasurcs
'fhese zoonotic and foodborne health risks can be significantly reduced with proper biosecurity
and other preventative measures. The Ontario Ministry of Agriculture, Food, and Rural AITäirs
(OMAFRÁ), the Food Safèty Network at the University of Guelph, and the Poultry Industry
òouncil has many resoulces on how to recluce the health risks associated with backyard chicken
farming ìncluding a resource kit fbr small flock owrrer.3'S. The Canadian Food Inspection
agency (CFIA) ñas iclentified basic biosecurity pririciples for poultry operations in a factsheet
aiired at reducíng disease transmission and protecting the interests of Canadíansu (see Appendix
l). It is anticipated rhat if urban backyard chicken farmers employ these basic biosecurity
principles and ädhere to preventative measures on a regular basis, potential health risks will be
negligible.
Experiencc in Other .IurisdÍctions
To our knowledge, the City of Niagara Falls is the only Ontario municipality to have passed a
by-law permitting backyarcl chicken farming. ln terms of enforcement, the City of Niagara Falls
Uy-taw
"nfor"*,oérrt
oüì.rrr enforce this by-law but there has been coìlaboration with the public
¡äaltfi inspectors on special cases in the past7. We have communicated with the Niagara
Regional itealth Unit and they have indicated that there have not been any health concerns
br<r-ught to their attention as a result of this by-law7. In Appendix2,we outline essential items
frorn-the City of Niagara F'alls by-law that we consider to be key to reducing health risks and
concerns in the comrnunity, should a by-law regarding small-scale urban chicken raising be
clrafted and approved in the City of Waterloo.
Conclusion
The Region of V/aterloo Public Ilealth Department considers urban small-scale chicken farming
*, o *oy to enhance urban agriculture, increase food security, and provicle greater âccess to local
foocl. pótential risks associatè<t with this activity can be mitigated and Public Flealth recommends
the following measures be put into effbct to this end, should the City of Wate¡loo decide to
permit this practice. 'l'hese incluclc:
. That similar conclitions to the City of Niagara Falls by-law be drafted (see Appendtx2);
r 'lhat the by-law clearly clelìnes terms. It would be useftrl to specify lvhich term you
intencl on using - 'chickens' or 'poultry' - and provide a definiti<ln;
r 'fhat local by-law enforcement officers âre trained to enfirrce atrd respond to
conccrns/complaints that rnay aríse from this by-law;
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I-hat an etlucation iampaign accompany the by'law, so that urban households are aw¿ìre
of and can mitigate potential health risks; and
That a licensing or permit application process be consiclered. This requiretnent may assist
in regulating, trãc6ng, and ınforcing this activity throughout the city.
In conclusion, we appreciate the opportunity to provide a public health perspective on this issue
and we woukl be happy to be of funher assistance as you address this local matler'
Sincerely,
Liana Nolan
Medioal Offi cer of Health/Commissioner
Attach.
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BaPksround
Biosec u rity C onsiderations
The Canadian Food Inspection Agency's basic biosecurity principlesl include:
. Isolalion:
o Onty obtain new birds from reputable sources'
o Isolate sick birds from the rest of the flock'
o Limit the frequency of introducing new birds to the flock.
o Isolate uny r,"* biids or birds returning lioni shows and exhibits.
o Use all-in-all-out flock movement where possible
r Sanitation:
o Routinely clean and disinfect buildings, poultry houses, equipment, clothing and
footwear.
oDesignateacleaningareaforvehiclesandequiprnerrt'
o Proniptly dispose of mortalities and damaged eggs'
o Use pìastic crates to transport birds (easier to clean)'
Traffic control:
o Control visitors' access to the fltlsk'
o Prevent binls, rodents, pets and other animals from coming into confact with the
flock.
o Require all visitors to wear clean boots, clothing and gloves.
o Maintain records of the movement of people, ånimals and equipment on and off
the premises.
o Make sure all suppliers and other fann visitors follow your biosecurity measures'
Þ-lock health rnanagement:
o Monitor flock health dailY.
o Employ veterinary services to help irnplement flockhealth programs'
o Maintai¡ daily héalth recorcls on your flock, detailing production levels, health
concerns and trealments aPPlied.
o Inrrnediately report uny ,ignt of ilh:ess to your veteritrarian or the nearest CIrIA
olfice.
. Program maintenance
; Train all staf1in the application of your biosecurity program.
o Regularly monitor the effectiveness of'the program'
o Be awarc of any avian diseases in your area and adjust your biosecurity program
to meet sPecific necds, as required'
ecrzty Re{ncvctl 'SePlcmbçr 1 8, 7-008 lronr
¡!O'.'1-\\I]!!=s!.ç.c-lltljrgc-çiríÞûc.Ll-drirìrdua4rrlr¡çcjaylalsçsh!]]]l
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Essential Items fbr a By-Law
(paraphrasecl from the City of Niagara F-alls By-Law No.2002- 129)
L Define tenns: 'chicken' or'poultry'.
2. Roosters, of any species, are not to be pennitted.
3. Deline specific location(s) where chickens or pouhry are to be found.
4. Perrnitting less than a dozen hens irt the urban boundary is reconrmended,
5. Chicken coops are necessary but must tneet the following conditions:
5.1 - All chicken coops should be located only in the ¡ear yard and rnust fully enclose the
chickens and prevent them from escaping or being at large.
5.2 -"|'hechicken coop should be designed and constructcd to ensure proper ventilation
and sufficient space fclr the chickens and maintained in accordauce with good animal
husbandry practiccs.
5.3 -'Ihe chicken coop should be constructed to keep all other animals, pcts, wilcllife,
and vermin out.
5.4 - The chicken coop shall be locatecl at least 25 leet from the rear lot line of the lot on
which the chicken coop is located.
5.5 - The chicken coop shall be located at least l5 fèet from any side lot line of the lot on
which the chicken coop is located.
6. All dead chickens must be disposed <lf irnmediately and in any event, within 24 hours,
conforming to local or rnunicipal guidelines.
7. There must be hygienic storage of and prompt re¡noval of chícken feces.
8. The chicken's fcrod supply rnust be protected against contamination from all environmental
factors and must be inaccessible by other aninrals, pets, wildlife, or vermín,
9. All lots housing chickens must meet the following conditions:
(1) detached clwellings only;
(2) a fiontage of at least 40 fcet; and,
(3) a depth ofat least 100 feet.
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Literature Review
Strmmary
Little empirical lvork has been <lone to demonstrale the extent and irnpact of zoonotic discases irr
relation to urban ancl peri-urban livestock systelns (Flynn, 1999). The tcrm'backyard poultry
flocks, was use<l in very clifïerent contexts and environments thr<lughout the literature' This tenn,
ol1en rofcrring to less il',o,t 1,000 birds (Garbcr, 2007),was as likely to be used in rural settings
compared to urban environments. 'r'he majoriiy o| peer-reviewecr journals that examined the
health risks of backyard chicken farnring weie related to controlling and preventing avian
influcnza oufbreaks, pa*icutuly in Southeãst Asian countries where a lack of basic biosecurity
practiccs elevate the risks for ãisease introducti al studies from the
U.S. sulveyed poultry flocks that were associ a variety of avian
influenza subtypes' U.S. backyard poultry flocks n disease outbreaks
except where a lack ol'biosecurity measures was t n backyard chicken
larming werc rlot found. Several ,tu,li., indicatccl thal poultry biosecurity. training and education
u,oulcl substantially à."r"u*. potential health risks associatecl with backyard chicken rearing'
Other than highlighti.j rist, äf ,oonotic and food borne diseases' very few studies examined
other public hãalth risk facfors of backyard chicken farming.
Public Health ImPlications
Most public health risk factors assooiated with urban ancl stem fron]
zoonotic diseases and l'oods contaminatcd by pathogenic (Dimoulas
et a1.,200S). t,ittle empirical work has bcien done to ,ri! 1r impact of
zoonotic diseases in relation to urban and peri-urban livestock systems (F'lynn, 1999)' Other than
avian influenza, two zoonotic diseases easily tran.smitted frorr poultry are salmo¡rella and
campylobacter (Stott, 2008 - per, communicatión). Given that these enteric pathogens are known
to be transmitted via iu* .ggr, the pruclent f-oocl safery approach is to avoid raw egg consutnption
altogether (Dimoulas et al., 2008)'
health problenr in both developed and
Organization (2007) reported that I '8
ot-*tti"tt can be atlributed to food and
demonstratccl that even healthy chickens may
iuki et al., 2002). In another Afiican study'
interact with other livestock such as cattle'
goats, pigs and turkeys or neighbouring chickens' were-*:'" likely to experience episodes of
enteric illness than túose rhat did not álow f-or livestock interactions (Dimoulas et al', 2008)'
fuctors for foorlborne diseases (Lammcrding a
storage, personal hygiene, and water sources a
principles lor poultry operations (CFIA, 2
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transmission between chickens, which also reduces the risk of zoonotic and food bome diseases
for the public.
B iosecu!:itv Pr¡ctices
Several studies have identified poor biosecurity praclices with regard to backyard poultry flocks,
creating varying degrees of risk for disease inlroduction and transrnis.sion. A U.S. study
iclentifìed a lack of biosecurity practices, such as footwear precautions, hand-washing, and visitor
restrictions, utilizrd by backyard flock operators (Garber et al., 2007), This study found that U.S.
backyard flocks commonly had wilct bird feeders on the propcrty that could encourage
congregation of wild birds, which is a potential source of disease introduction (Garber et al-,
2007). The results of this study mirrored those of an earlicr survey of U.S. backyard flocks in
l99l (McBride el al., l99l), suggesting that backyard management practices have remained
relativcly unchanged over the pa^st decade. Another recent study front Denmark identified a low
Ievel of biosecurity in free-range flocks, mainly due to insufficient hygiene practices (Bojesen et
al.,' 2003). These studies indicate that poultry biosecurity training and education would
substantially decrease potential health risks associated with backyard chicken rearing.
Avian fnfluenza
Background: Avian influenza, commonly known as "bird flu", is a viral infection that normally
affects the fowl (Liu,200ó). Atl influcnza A subtypes can be found in waterfowl, but only the
I{l-3 and Nl-2 subtypes are commonly known to infçct hurnans (Liu,200ó). In terms of public
health concerns, this is impotant because this viral subtype is now known to have jumped the
species barrier to inf'ect humans (Liu, 2006). Intermediate vectors such as pigs were initially
thought necessary for cross-species transmission from birds to humans (Liu, 2006), however, this
hypothesis was dismissed by strong evidence of direct transmissions during lhe 1997 Hong Kong
H5Nl outbreak (Claas et al., 1998). This first documented lcap of avian influenza from birds to
humans resultecl in 6 deaths from l8 patients who were uncharacteristically ill with severe flu
symptoms (Yuen ct al., 1998). Since December of 2003, the World Health Organization has
reported that 245 deaths have resulted frorn 387 cases of H5Nl influenza (WHO, 2008).
Indonesia (137 oases, I l2 deaths) and Vietnam (106 cases,52 deaths) have had the highest total
reported cases and deaths since 2003 (WHO, 200S). The current cluster of avian influenza
outbreaks in birds has occurred in areas where humans live in proximity to poultry. In these
areas, live poultry markets and backyard chicken fanning are panicularly prevalent, making
direct transmission from birds to humans much more likely (Liu, 200ó).
Surveillancc of Backyard Poultrv Flocks-- Several studies have attempted to investigate the
role of backyard poultry flocks in avian influenza outbreaks. ln 2004, backyard chickens and
ducks in villages of Thailand are thought to have played a crucial role in the avian influenza
epidemic (Tiensin et al., 2005). In -Ihailand, as in other Asian and African countries in particular,
baclcyard poultry are raised for food and income in villages and urban areas (Tiensin et al., 2005;
Dimoulas, 2003). The finclings from a study in ltaly confirm that backyard free-range fatming is
at high risk for avian influenza virus introduction ('l'erregino et al., 200?). llowever, an outbreak
of low-pathogenicity II7N2 avian influe¡rz¿ vinrs in Virginia, U.S., found no evidence of the
virus in a sampling of backyarcl flocks and wild birds (Akey, 2003). Overall, backyard poultry
flocks outside of the U.S. and Canada, in combination with densely populated poultry areas or in
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areas where frce-range rural village poultry lìocks are present, have played key roles in recent
avian influenza outbreaks (Cattoli and 1'erregino,2008; 'lìensirl et al-,2005).
Challenses in Cgqtrolling Avian l4fluenza Infcctions. - Preventing a human pandemic of avian
i¡ll,*nr. inferrioni t i,tæJın tim.tiug the disease amongst anirnals- Unfortunately, the spread of
IJjNI in birds is rapid and particularly difficult to control (Liu, 2006). Bird excretion containing
large amognts of uirus"r co¡rtaminates dusts and soil (I.iu, 2006). Mechanical vectors such as
färm vehicles and bird fee{ fhen carry the virus front farm to farm (Liu, 2006). The recent
appearance of avian influenza in Europe suggests that long-distance spread of the virus is also
pãssible, most likely because of international trading in live poultry and
_
migratory bird
populations (Lin et ai.,ZOOO¡. Waterfowl and migratory birds may serve as [I5Nl virus carriers,
si¡ce they are naturally more resilient to developing illnesses from the infection aDd can fly
freely across continents spreading clisease to local bird populations (Liu, 2006; Alexander et al.,
1936). The availability of food in free-range backyard farms may attract wild birds and may
resuli in intermingling of birds and bird droppings, creating conditions that favour the spread of
these viruscs (Tenegino et al, 2007). A study in Thailand fuund a strong association between
¡ee-grazing duck pópulations and free-grazing farming with the spread of the virus in their
centãl t gion (Tieñsin et al., 2005). Henca, limitíng the spread of avian influenza virus can be
difficult, especially given a general lack of biosecurity practices among backyard bird fbnners'
Clarification of Terms: "Backyard Poultry Flock"
The tenn 'backyard poultry flocks' was used in very differcnt contexts and environments
throughout the liierature. This term, often refening to less than 1,000 birds (Garber, 2007), was
as likãly to be used in rural or peri-urban settings as in urban environments. Of course urban
environrnents in the U.S. (Akey, 2003; Henzler et al., 2003; Garber, 2007; ìùy'oolcock et al',
2003; McBridc et al., t99l) look very differcnt from urban settings in Southeast Asia (Tiensin et
al., 2005), Africa (Dimoulas et al., 2008), or Europe (Terregino ct al., 2007). llence, this term
*as rr"d across diverse countries with differing climates, geography, population densities, land
use pafterns, and cuttures. While a review of the literatu¡e puts into perspective the health risks
t¡at backyard poultry farming may have for the general public, these studies do not rcflect the
urban environment in the Region of Waterloo.
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References . ^rdA"tr"J N-ntl Szyfres, B. (200J), Zoc¡nt¡ses and commttnicable díseases comnon lo man and animuls,3"'edition.
Vol. Ill Parasitoses. PAIIO Publications. 424 pp-
Akey, B.l-. (2003). Low-pathogenicity H?N2 avian influenza outbreak in virginia during 2002' Avion Discases,4T(3
Suppl): 1099-l 103.
r\lexanàer, l).J., Parso¡s, G,, Manvell, R.J, (l9Só). Iixperimental assessmelrt of the pathogenicity of eight avian
influenza A viruses oftl5 subtype for chickens, turkeys, rJucks and quail. tlvian I'alhology, l5:.647-662'
Bojesen, M., Nielson, S., Bisgaard, M. (2003), Prevalencc and fransmission <¡f haernolylic Gullibaclerftan species in
chickcn production syslen)s with rìiffercnt biosecurity levels. Avian Pathohgt,32(-5): 503-5 10.
Cattoli, G., & T'en.egino,
-C,
IZOO8¡. New perspectives in avian influenza diagnosis. Zoono,çe.s and Fuhlic Ilealth'
55(t),24-28.
Canarliarr Food Inspeclion Agency. (2008), Poultry bittsecurily. Available at:
hllg:l/www.inspectl na/biose c/aviaf.se'shtml
Claas, É.C., Osterhaus,4,D., van Beek, R., l)e Jong, J^C., Rimmelzwaan,C.F., Scnne, D.l\., et al. (1998)' I{uman
influenzaAH5Nl virusrelatedtoahighlypathogcnicavianinfluertzaviru-s. I'ancet,35l:412'477.
[)imoulas, P., Waltncr-I'oews, D., and Nasinyarna. G. (2008). tlousehold risk factors associated wíth chicken
rearing and food consulnption. ln llealthy City Han'esls (in pre'ss) ed .
Flynn, K. (lçSS). An ovemieit' r{puhlic heølth anrl urban agricuhure; v¡aler, soil, and crop conlaminatíon and-
emerg¡irry urban zoonoses. CiJl Rcport No. 30,'l'he Intenratíonal Deve loprnent Research Centre (IDRC)'
Otlawa, Canada.
Cia¡ber, 1,., Hill, G., Rotlrigrrez, J., Gregory, G., & Voelker,L. (2007). Non-conrmercial poultry industrie's: Surveys
of bacþard and game-fbwl brcetieiflocks in the uniled states. Preventivc Veterinary Medicine, S0: 120-129.
Henzfer, O.i., Kradel, I).C., Davison, S., Ziegler, 4.F., Singletary, D., DeBok, P' et al. (2003). Epidemiology,
pro{uction losses, ancl control nleasures associated with an outbrcak of avian influenza srrbtypc }I7N2 in
pennsy lvanía ( I 996-9 8). Avi qn D í s e as es, 47 (3 suppl): I 022-1 03 6'
Kariuki, S., Gilks, C., Kimari, J,, Muyodi, J., Getty, 8., & I-lart, C.A. (2002). Carriage of potentially pathogeníc
Escherichia coli in chickens. Avian l)iseases, 46(3): 721'724.
l.arnmercling, A.M. ¿¿l,aoli, Cì.M. (1997). Quantitative risk asscssmcnl: An emergíng tool for cmerging I'oodborne
patlrogen s. Em er g i n¿i I nfect i ous D i s ea'r e.s, 3 ;4 8l -4 87.
Lin, Y.P., -Shaw, M., Gregory, V., Cameron, K,, Lim, W., Klirnov, 4., et al. (2000). Avian-to-hunlan transmission ol'
II9N2 subtypc influenz.a A viruses: re laf ionship between H9N2 and ll5N I human isolates. Proceedings of the
N at ktna 1,4 cqdemy of Sciences, 97 : 9654'9658'
Liu, J.P. (200q. Avian influenza - a pandernic waiting to happen? .Iournql of microbiol<tgy, intnttnoloE}4 and
infection = Wei miun yu gon ran za shi,39(l),4-10.
McBride, M.l)., llird, D.W., Carpenter,'l'.E., Snipes, K.P., Danaye-Ehtli, C., & Utterback, W.W-(1991)' llcalth
surveys of backyarcl poultry and other avian species located within onc ¡nile of ccllnmercial California meat-
turkey flocks . Ávian l)isease.r,35(2): 403'407.
Oriss, G.D. (lggl). Animal diseases of public health imporlil)ce. Emcrging lnJ'ectious Diseases (Special I'tsue),3: '
497-502.
Stotr, {ì- (2003). Personal comnunicntion on Septenrber I 1,2008. Program Specialist - Dissase Control, Animal
llealth Division, Canadian Food Inspection Âgency.
'l'erregi¡o, C., Dc Na¡di, R., Gubcrti, V,, Scremin, M., Ratfini, 8,, Martin, 4.M., et al. (2007) Active surveillance for
avian irrfluenza viruses in rvild birds and backyard flocks in nofihetn italy during 2004 to 20O6. Avian
P at h ol o gt ; j our nal of t h e W. y. P.A., 36(4): 337 -34a.
Tiensìn, T., ð;haitaweeru[r, p., Songserm, T., Chaisingh, 4., Hoonsuwan, W,, Buranathai, C- et al. (200-5). l{ighly
patbogenic avian influenza H5Nl, thailand, 2004. Ëmerging InJèctiou.t l)iseases,l l(l l): 1664'1672'
Woolcock, P.R,, Suarez, D.1,., & Kuney, D, (2003). I-ow-pathogenicity avian influenza virus (H6N2) irt chickens in
California, 2000-02. Avian Diseases,47:. 8?2-88l .
World Heahh Organization (WIIO). (2008), (luntulative nwnher of conftrmed hum*n cQses of avian influenzo,4
(H 5N 1) repurted to I{llO. }ìpidemìc and Pandemic Âlert and Response Progratn. ,Accessed September I 6' 2008
at: Lq)j -.10/e!4-¡id9dlt-'I-l
Wort¿ f+àùtr Organization (WHO). (200?). Fooct saJÞty andfoodhornc illness. F'actslteet No. 237. Accesscd Sept-
I 6, 2 0 ù I at lrtjB;./-iurya=whqj¡úLlgd jjlt:qlfci f ä c I s h c c t s/f.s2 :ì 7/trd
yuen, K.y., Ctran,it.X., Peiris, M,, Tsang, D.N., Que, T.L., Shorlriclgc, K.F., et al. (1998). Clinicalfcaturcs and
rapid viral <Jiagnosis ol'human disease associated with avian influenza A HSNl nrrut- ¡'6ncel,35l:46'l-471.
Staff Report P2009-006 regarding Animal Control By-Law and D...
Page 195 of 405
Staff Report P2009-006 regarding Animal Control By-Law and D...
Page 196 of 405
CORPORATION OF TIIE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: P. Groeneveld
By-law Enforcement Officer
SUBJECT: By-Law Enforcement Program - 2009
3'ã qtr. Report
DATE: November 5,2009
FILE: P16
I\UMBER: P2009-030
Purpose
Provide Council an overview of By-law Enforcement Program activities for the Third
Quarter (July - September) of 2009.
By-law Activities
Do g Re gistration/Licensing
As of September 30,2009 staff has registered 1081 dogs for 2009.In 2008 the Municipality
registered 1,052 dogs. On average the municipality has registered approximately 1070 dogs
annually since 2006.
Annual Dog Registrations
1120
1 100
1 080
1 060
1 040
1020
1 000
As of September 30,2009,based on 2008 records there are five (5) outstanding dog tags for
2009 as compared to one (1) for the same period in 2008.
Staff has identified an additional 10 dogs harboured in the municipality where the owner has
not purchased a 2009 dog tag.
Staff is pursuing renewal and purchase of the above tags. In November 2009 staff will
coÍtmence issuing charges to persons who fail to renew or purchase the required dog tags.
Staff Report P2009-030 regarding By-Law Enforcement Program ...
Page 197 of 405
Doe Licensing Agent
In March 2009 the municipality's Dog Licensing Agent attended the residences and
attempted to secure fees and renew dog licenses for 2009.
The Agent sold 195 dog tags during his door-to-door visits to residents.
As of September 30,2009 a total of I 10 tags were sold at the municipal office as a result of
the Agents visits. The following chart indicates the number of tags sold annually as a result
of the Agent's visit and the total cost incurred by the municipality for the Agent's services.
Canine Control
The Municipality requested the Canine Control Agent pick up seven (7) dogs from July to
September 2009 as compared to seven (7) in 2008, sixteen (16) in 2007 and thirteen (13) in
2006.
Since January I, 2009 the Agent has picked up 26 dogs as compared to 23 for the same
period in 2008, 43 in2007 and 33 in 2006.
Dogs lm pounded Annually l
2007
Year
During the third quarter six (6) dogs were reclaimed by their owner. One (1) dog went to
Animal Aid in St. Thomas.
Since January 1,2009 of dogs impounded 62% (16) were claimed by the owner, 23% (6)the
Agent arranged for adoption and 15% 4 were dealt with by other means'
60
50
8, ¿ooo30
o20*10
0
2
2004 2005 2006 2007 2008 2009
Tags Sold By Dog Licence Agent
(February 1" - March 31")321 250 239 328 168 195
Tags Sold as a Result of Agent's
visit (Office Purchases)168 097 154 94 153 1 10*
TotalTags Sold By Agent 489 347 393 422 321 305*
Dog Licence Agent Fees ($8 lTag)$3,912 s2,776 $3,144 $3,376 $2,568 ç2,440.
* As of September 30,2009
Staff Report P2009-030 regarding By-Law Enforcement Program ...
Page 198 of 405
I
Dogs Adopted/Glaimed -2008
Adopted
Canine Control costs from July to September 2009 were $3600 as compared to $3620 for the
same period in 2008, $2,150 in2007 and $2,450 in2006.
Since January 1,2009 the municipality has incurred approximately $10,550 for Canine
Control services as compared to 11,054 for the same period in 2008, $7,050 in2007 and
$6,450 in2006.
d
I
I
g,g
oo
1 0000
8000
6000
4000
2000
0
Enforcement
The Municipality received approximately forty-two $2) complaints from July to September
pertaining to various Municipal By-laws.
Since January 1,2009 one hundred and thirty-eight (138) complaints have been received and
investigated.
3
Canine Control Costs - Third Quarter
4000
3500
3000
p 25oo
S zooooo 1500
1 000
500
0
Staff Report P2009-030 regarding By-Law Enforcement Program ...
Page 199 of 405
By-Law Complaints/Month - 2009 eyir* Gomplaints - Annual
I
JJ
Month
Dog Control issues accounted for approximately 43% (22) of all complaints in the third
quarter of 2009 (see chart below). Other type complaints were in regards to dumping of
garbage,noise, open air burning, parking, animal control, yard maintenance and property
standards. Since January I,2009 dog control enforcement has accounted for approximately
42% (591138) of all complaints received.
By-Law lnquires -3rd Qtr. 2009
ø
.E
G
-c!
Eoo
200
180
ø 160
.E 140
so tzo
E 100
6Bob60l+ 40
20
0
Other (7)
17o/o Dog (18)i +sn
Pty. Stds
(1 0)
7o/o
i
I
I
I
By-Law Complaints - 2009
Other (20)
I 4o/o
l
Dog (59)
43%Yard Mtc.
(26)
19o/o
Yard Mtc.
(1 3)
31o/o
(1)
2%
L
Enforcement staff investigates (inspection) and contacts owners (phone and letter) in
violation of a By-law and educates them of their responsibilities under the related By-law.
Staff continues to monitor progress on compliance with "Notices of Violation" and "Notices
of Non-Compliance" issued under the Property Standards and Yard Maintenance By-laws.
Court Proceedings
Staff issued eight (8) charges under the Municipal Zoning By-Law in the third quarter of
2009.
4
Staff Report P2009-030 regarding By-Law Enforcement Program ...
Page 200 of 405
Legal Fees
Since January 1,2009 the municipality has incurred approximately $8,100 in legal fees. The
2009 By-law budget allocated $4,000 towards legal fees.
Training
On September l5 - 17 ,2009 staff attended the Municipal Law Enforcement Offrcers annual
training symposium.
Stratesic Goals
Goal #4 - Be Dedicated to Service Excellence
Recommendation
*THAT Staff Report 2009-030 regarding the By-law Enforcement Program 3rd
Quarter Report 2009 (July - Sept) be received for information".
Respectfully submitted,d bv,
5
Staff Report P2009-030 regarding By-Law Enforcement Program ...
Page 201 of 405
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: November 5,2009
FROM: P. Groeneveld, Fire Chief/CEMC FILE: P16
SUBJECT: Emergency Management Program 3rd Qtr. Report NUMBER: P2009-031
Purpose
Provide council with an update of the municipality's Emergency Management Program
activities for the Third Quarter in2009.
Program Compliance
Annual Exercise
The Municipality competed their mandated requirement for an annual exercise on March 3,
2009.
As part of the County CEMC group, Staff is assisting in coordinating a County wide
exercise. This exercise will be held on December 1, 2009. The intent of the exercise is to
test the notification procedures and transfer of information between the County and
Municipal EOC's.
Training
The municipality's Emergency Control Group training will consist of Incident
Management Training. Members will be completing the Emergency Management Ontario
IMSl00 on-line training program. Training will be completed by fall 2009'
The County CEMC's have arranged for a county wide training session. The session will
focus on the challenges of communicating between different levels of EOC's,
communication protocols for transfening information during an emergency and roles of the
different levels of EOC's. The training is scheduled for October 6,2009'
The municipality's CEMC has acquired Train-the-Trainer status for instructing the EMO
IMS 200 series course. Staff is currently working with the Town of Tillsonburg CEMC to
jointly conduct a Incident Management System 200 series course for both Tillsonburg and
Bayham staff in late2009 and early 2010.
Public Awareness
The Municipality received confirmation it's 2009 EMP Public Education and Awareness
Program is in compliance with EMO requirements.
Staff Report P2009-031 regarding Emergency Management Progra...
Page 202 of 405
Staff undertook the following educational and awareness activities in the third quarter:
. Placed a "Be Barbeque Safe" article in the local newspaper.
. Placed a "Holiday Cottage Safety" article on the Municipal website.
. Placed a "Be Safe For a Fun Summer" article in the Straffordville and Port Burwell
school newsletters.
. Placed a "Bayham Fire Department V/ishes You a Safe And Fun Filled Summer"
article in the Straffordville School Yearbook.
. Placed a message for a safe summer on the municipal sign.
. Placed a "Be Prepared for Severe Storms" article in the local newspaper and on the
Municipal website.
. Placed a "swimming Pool Safety" article in the local newspaper and on the Municipal
website.
. Placed a "school Bus Safety" article in the local newspaper, in the Straffordville and
Port Burwell school newsletters and on the Municipal sign.
In addition staff commenced posting all flood warnings and advisories on the municipal
website immediately upon receiving such notices.
Arrangements have been made with Amtelecom Cable TV to have Flood Notices posted on
the local cable TV information channel.
Community Emereency Management Proqram Committee
The next meeting of the CEMPC is scheduled forNovember 3, 2009.
General
Flood Control Response Plan
Staff continues to liaise with LPRCA representatives to discuss plan enhancements and
incorporate communication protocols, such as flood wamings and advisories, and fuither
define roles and responsibilities of both parties (e.g. communications).
On July 8,2009 Municipal and LPRCA staff presented an overview of the LPRCA study
and Municipality's Flood Control Response Plan to the LPRCA Board of Directors.
Business Continuity Plan
The municipality's annual exercise identifred the need to pursue development of a business
continuþ plan for the municipality. The plan will outline critical services provided by the
municipality and plans for continuing these services in an emergency impacting the
services.
Staff has completed the Business Impact Analysis component of such a plan.
Staff Report P2009-031 regarding Emergency Management Progra...
Page 203 of 405
C ommunity Emer ge ncy Management Pr o gram Handb o ok
EMO has revised and issued an amended Handbook. Staff is currently reviewing changes
in the handbook (e.g. communications).
Strategic Goals
Goal #4 - Be Dedicated to Service Excellence
Recommendation
"THAT Staff Report P2009-0031 regarding the Emergency Management Program
Third Quarter Report for 2009 be received for information".
Respectfully submitted,Reviewed by,
Staff Report P2009-031 regarding Emergency Management Progra...
Page 204 of 405
CORPORATION OF THE MT]NICIPALITY OF'BAYHAM
Mayor & Members of Council
P. Groeneveld
Fire Chief/CEMC/By-law Enforcement Ofïicer
DATE: November 5,2009
FILE: P16
llUMBERzP20A9-032SUBJECT¿ 2009 Third Quarter Report - Fire
Purpose
Provide Council an overview of Fire Department activities for the Third Quarter (July -
September) of2009.
Fire Denartment Activities
Response Activities
The Fire Department responded to 28 emergency incidents in the third quarter of 2009 as
compared to 35 in the same period of 2008, 42 in2007 and 40 in2006.
Since January 1,2009 the Department responded to 105 incidents as compared to 88 in 2008, 93
in2007 and94 in2006 for the same period.
Yearly 3rd Quarter lncldent Volumes
45
40
ø35
530tt tr
Êzo
b15*10
5
0
Annual lncident Volumes
140
120
o 100
5aop
Ë60b40t*
20
0
Annual Jan to Sept lncidentVolumes
6
trott
a,
E
o
+Ë
110
105
100
95
90
85
80
75
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 205 of 405
Incident Types
Medical incidents represented 54% (I5) of the total responses for this period. Patient symptoms
initiating medical responses included "chest pain" (l) and "VSA" (1). Requests for assistance
due to EMS Delay resulted in the Department responding to (13) incidents.
The Department responded to 4 (14 %) motor vehicle collisions.
The Department responded to 6 (21%) fires. Fire incidents included responses as a result of
unauthorized open-air buming (1), grass (3), residential property (1) and an industrial property
( 1).
The Department also responded to 3 (1Io/o) other type incidents due to carbon monoxide alarm
activation, monitored alarm activation and a rope rescue incident.
Fire (6)
2',lo/o
Medical
(1 5)
54o/o
L
Port Br¡rwell lncident Types - 3rd Qtr. 2009
tt-to
l
r-----.......1i Straffordville lncident Types - 3rd Qtr. 2009 i
Other (1)
14%
Medical (1)
14%
I I
CIher (2)
10o/o
Fire (4)
19o/o
Frre (2)
29o/o
lncidents by Type 3rd Qtr. - 2009
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 206 of 405
Response
In the third quarter Pt. Burwell attended 2I (75%) and Straffordville 7 (25%) incidents.
lncidents Attended By Station - 3rd Quarter
Straffordville
(7)
25o/o
Port Burwell
(21)
7 5o/o
The department responded to one incident where the Rope Rescue Team was dispatched under the
dual station response protocol. In addition, Port Burwell assisted Straffordville at one incident and
Straffordville assisted Port Burwell at two incidents under the protocol.
The average attendance per incident during the third quarter was 1 1.0 firefrghters. (2009 avg. :
I 1.5; 2008 avg. : l2.l;2007 avg. : l2.l). The year to date average attendance at structure fires
and specialty rescues (under the two station response protocol) is 25.8 firefighters. The two-
station response protocol was activated for seven (7) incidents since January 2009.
Economical Impact
The year to date total estimated dollar fire loss is - $127,000.
Annual Fire Dollar Loss
1,000,000
800,000
600,000
400,000
200,000
0
Fire Safetv Inspections
Staff did not receive any requests to conducted flrre safety inspections. Staff conducted two fire
investigations as a result of a one residential and one industrial fire.
øLg
oo
lncidents Attended By Station - 2009
Port Burwell
(5e)
56%
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 207 of 405
Department members toured a local industry to familiarize themselves with the site hazards and
challenges they may face in an emergency. To date the department has toured four (4) local
industries and developed pre-incident plans in cooperation with industry representatives.
Public Education and Awareness
Staff undsrtook the following public education and awareness activities in the second quarter of
2009:
. School Newsletters
o September - School Bus Safety
. Local Newspaper
o July - Be Prepared for Severe Storms
o August - Swimming Pool Safety
o September - School Bus Safety
. Municipal V/ebsite
o September - School Bus Safety
. Municipal Sign
o June - Schools Out - Watch for Children
o September - School Bus Safety
. Presentations/Displays
o Otters Edge Trailer Park
o Port Burwell Provincial Park
o Watermelon Festival
Training
Station bi-weekly training sessions focused on firefighter survival- self rescue skills, hose testing
and ladders.
Two water rescue team members attended the Ontario Fire College water rescue-training
program. Two firefighters attended the College to participate in courses offered under the
Company Officer Pro gram.
The average attendance per station training session in the third quarter was 13.2:
16.2)
t2.0)
The average participation in apparatus and equipment inspection days for the third quarter was:
All Specialty Teams continue to train on an established training schedule (one session per month)
for 2009. The Specialty Teams normally meet monthly as follows:
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 208 of 405
Pavroll (Value per Point)
As of September 2009 firefighters accumulated -2408 points (Fire + Training + Meetings) for the
second pay of 2009 as compare d to -2390 for the same period of 2008. Based on the average
number of points accumulated in October (501) and November (530) from 2006 - 2008 the
projected number of points firefighters will accumulate in the second pay of 2009 will be -3439
points. Therefore the projected point valued for the second pay period is $10.15.
Annual June - Nov. Pay
o
ã
.EoÀ
105
10
9.5
I
85
I
7.5
4500
4000
3500
3000
2500
2000
1 500
1 000
500
0
an
tr'ı
o-
* - totals are projected based on averages from 2006 - 2008.
Burn Permits
Staffs issued twenty-one (21) burn permits in the third quarter. Since January 1,2009 one hundred
and five (105) burn permits have been issued.
Burn Permits lssued Annually
tô
'=
ts
oo.
oIt
140
120
100
80
60
40
20
0
The department responded to one (l) unauthorized burning incident where the property owner did
not obtain a Burn Permit from the municipality. The properly owner received a warning letter
from the Fire Chief educating them on the municipality's open-air burning policy.
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 209 of 405
Staff
The Departments' current staff compliment is 37 Firefighters and 0 Auxiliary Firefighters.
One firefighter at the Straffordville Station is currently on a leave of absence due to medical
reasons.
The Department currently has two vacant Captain positions, one at each station and a Fire
Prevention Officer position at the Straffordville Station. Staff will be commencing filling these
vacancies in late 2009.
Automatic Aid Agreement
The Automatic Aid Agreement with Southwest Oxford was not activated in the third quarter.
Annual Automatic Aid Agreement
lncidents
10
8
6
4
2
0
Since January 1,2009 Southwest Oxford Fire Department has not invoiced the municipality as
per the Automatic Aid Agreement.
The following chart indicates the total dollars the municipality has expended annually as a result
of the Automatic Aid Agreement.
Automatic Aid Fees - Annual
Lo¡¡
E5z
3tg
oct
8000
7000
6000
5000
4000
3000
2000
1 000
0
Year
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 210 of 405
Ministry of Transportation
The Department did not respond to a MVC on Kings Highway #3 during the third quarter.
Since January I,2009 the municipality invoiced the Ministry of Transportation for responding to
three (3) incidents on Highway 3 (Talbot Line). The municipality has received approximately
54,125 form the MTO.
The following chart indicates the total dollars received annually from the MTO for responding to
calls on provincial highways.
MTO Fees Recieved - Annual
9800
1 2000
1 0000
e 8000
S 6000oo 4ooo
2000
0
General
Str affi r dv il I e App ar atus
On September 29,2009 staff conducted a pre-delivery inspection of the new apparatus. Delivery
to the dealer will occur on October 9,2009. The dealer will complete final preparations with
anticipated delivery to the Department the week of October 20,2009.
Fire Master Plan
On September 17,2009 The Steering Committee met with Corfield and Associates to commence
the Fire Master Planning process.
Meetings with fire department members are scheduled for October 19,2009.
Port Burwell Station Renewal
The Committee has conducted two meetings along with research regarding the potential to replace
the Port Burwell fire station.
Stratesic Goals
Goal#4 - Be dedicated to service excellence.
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 211 of 405
Staff Report P2009-032 regarding 2009 Third Quarter Report -...
Page 212 of 405
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAF'F REPORT
TO: Mayor & Members of Council DATE: November 5,2009
F'ROM: Paul Groeneveld FILE: L04
By-law Enforcement Offi cer
SUBJECT: 2009 Canine Control Services/Contract NUMBER: P2009-033
Purpose:
Obtain Council approval for the Mayor and Clerk to execute a contract agreement for Canine
ControlÆound Keeper Services for 2010.
Background:
Dog Control By-law #2009-059 provides for the prohibiting and regulating of dogs running at
large within the Municþality and authorizes the seizing and impounding of any dogs found to be
running at large.
Since 2003 Rodger Martin of Lobo Pines Kennel (#56481Eden Line) has provided canine
control and pound keeper services for the Municipality of Bayham.
In 2009 Mr. Martin's fees remained the same as 2008. Effective Mlay 2009 the Municipality of
Bayham recovers from the dog owner all fees related to impoundment of dogs. M¡. Martin
receives the following fees for Canine Control services.
Activity tr'ee
MonthlyRetainer $1000
Per Dispatch $s0
Daily Impoundment (max. 3
davs)$15
Patrol (if requested)$25lhour plus mileage
Quarantine (if requested)$50/pick up + $10/day of
quarantine period
Court Appearance $25lhour plus mileage
Reimbursement of Authorized
Veterinary Expenses Actual Expenses Incurred
Dog Owner Redeeming Dog $s0
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 213 of 405
The following chart indicates the costs the municþalityhas incurred on an annual basis for
Canine Control Services. The 2009 costs are projected based on actual costs incurred from Jan. -
Sept. and the average number of dogs impounded plus retainer fees for the fourth quarter (Oct. -
Dec.)
Annual Ganine Gontrol Agent Gosis
20000
15000
E
f, roooo
o
5000
0
05 06 07 08 09
Year
Staff Comments:
Staffanticipates the costs for 2010 will be consistent with the projected costs for 2009. The
projection is based on average number of dogs impounded and euthanized from 2005 -
September 2009.
Mr. Ma¡tin is prepared to renew the contract for 2010 canine control and pound keeper services
under the same terms and conditions as contained within the 2009 contract.
Mr. Martin continues to provide his services in a professional mannsr.
Staffhas received no complaints regarding the current canine control ofEcer and/or the pound
facilities.
Options:
1. Renew the contract with Rodger Martin for Canine Control/Pound Kee,per Services
by authorizing the execution of the Contract attached to draft ByJaw #2009-122.
2. Direct staffto tender for Canine Control/Pound Keeper Services for 2010.
3. Take no action at this time.
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 214 of 405
Strateeic Goals
Goql #I - Practice responsíblefinancial management
Goal #4 - Be dedicated to semice excellence
Recommendation:
THAT staff report #P2009-033 regarding20lÛ Canine Control Services Contract be
received;
AI\D TIIAT Council accepts the proposal submitted by Rodger Martin for Canine
ControUPound Keeper Services;
AND THAT By-law #2009-122 being a by-law to authorize the Mayor and Clerk to execute
a contract agreement with Rodger Martin for Canine ControUPound Keeper Services be
presented to Council for enactment.
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 215 of 405
THE CORPORATION OF TIIE
MTINICIPALITY OF BAYHAM
BY-LAW NO. 2009-122
A BY-LAW TO AUTHORIZE THE EXECUTION OF A}[ AGREEMENT
BET\ilEEN THE MT]NICIPALITY OF BAYIIAM
AND RODGERMARTIN
FOR THE PROVISION OF CANINE CONTROL/POUND KEEPER SER\rICES
WHEREAS the Municþality of Bayham is desirous of entering into a contract agreement with
Rodger Martin for the continued provision of canine control officer and pound keeper services
for the residents of the Municipality of Bayham.
THEREF'ORE THE COTJNCIL OF THE CORPORATION OF THE MI'NICIPALITY
OF BAYHAM ENACTS AS FOLLO\MS:
1. TIIAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule r6At' and forming part of this By-law between the
Municipality of Bayham and Rodger Martin for the provision of canine control officer
and pound keeper services.
2. THAT this By-law shall come into full force and effect upon the first day of January
2070.
READ A FIRST, SECOND AND TIIIRD TIME, AND FINALLY PASSEI)
TIIIS 5th DAY OF November 2009.
MAYOR CLERI(
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 216 of 405
THIS AGREEMENTmade induplicate this 5th dayof November 2009.
BETWEEN
THE CORPORATION OF TEE
MUNICIPALITY OF BAYHAM
-Aì{D-
RODGERMARTIN
orvner & operator of
Hereinafter called the "Municipality''
of the First Pa¡t
LOBO PINES KENNEL
Address: 56481 EdenLine, RR#l EdenNOJ lHO
Telephone: (519) 866-3909
Hereinafter called'Martin"
ofthe Second Part
\ilHEREAS the Municipalþ of Bayham desires to provide for Canine Control Services for the residents of the
Municipality of Bayham;
A¡lD WEEREAS Rodger Martin, owner and operator of Lobo Pines Kennel has agreed to extend the agr€ement to
supply the services of canine contol and pound keeper for the residents of the Municipality of Bayham;
NOW THEREFORE this Agreement wiûresseth that in consideration of the mutual covenants herein conüained, the
parties agree with each other as follows:
MARTIN CONVENANTS AND AGREES AS FOLLOWS:
1. Canine Control Services
1. I Martin shall provide the services of Canine Contol Ofücer and Pound Keeper within the geographic limits
of the Municipality of Bayham and agrees to pick up stay dogs.
1.2 Martin shall provide a vehicle suiøbly equipped to pick up such stray dogs. The vehicles shall be
maintained in a safe and clean condition.
1.3 Martin shall expresslyunderstand that at no time shall the said vehicle become the property of the
Municipality and that the responsibility for its operatior¡ fuel, maintenance, license and insurance shall rest
solely with Martin. Martin shall agree to indemnifr and save harmless the Municipality from any and all
claims arising out of or in connection with the use of the said vehicle.
1.4 Martin shall agree to answer all telephone complaints authorized by Municipal staff as quickly as possible
and to carry out patols within the Municipality, if requested.
1.5 Martin agtees to respond to Municipal staff requests for the pick up of confined dogs during the hours of
8:30 a.m. to 4:30 p.m. Monday through Frida¡ excluding statutory holidays. The term "confined" shall
mean, "kept restricted within certain limits" such as but not limited to the dog being kept or restricted to the
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 217 of 405
interior of a building or fenced in area. Martin may at his discretion do pickups after 4:30 p.m., before 8:30
a.m., on weekends and statutory holidays.
1 .6 Martin agrees to respond to humane requests for the pick up of dogs atlarge that are deemed vicious,
injured and./or ill, when requested by Municipal staff.
2. Pound Facilities
2.1 Martin shall provide and maintain a pound facility to be located within ttre geographical limits of the
Municipality of Bayham to serve the residents of the Municipality. Such facilþ shall be kept in good order
and state of cleanliness at all times in accordance with the Animals for Research Act, R.S.O. 1990,
Chapter A.22, as amended and anyRegulations thereof.
2.2 Martin shall ensure that pound facilþ and all dogs impounded shall be kept clean, well cared for, fed and
watered during the time of confinement.
2.3 Sick or Injured Dogs:
(a) Martin shall ensure that all sick or injured dogs will receive immediate medical attentionby certified
veterinary staff. If, in the opinion of the medical staff, any dog is too severely injured or diseased and
medical ca¡e will only prolong the suffering of the dog, the dog shall be humanely euthanized by a
certified veterinarian and properþ disposed of.
(b) Every attempt shall be made by Martin to contact the owner of any such dog before such action is
taken. Martin shall charge any and all veterinary service expenses to the Municipality.
(c) Martin shall be reimbursed by the Municipality for all veterinary service expenses authorized by
Municipal staff.
2.4 Martin shall keep a record of all dogs impounded and their disposition, which shall be submitted to the
Municipality withìn ten (10) days following the end of each month.
2.5 Martin shall ensure that all dogs impounded shall be kept for a minimum of th¡ee (3) days, excluding
holidays and the day on which the dog was impounded. Any dog kept longer than the minimum shall be at
the discretion and expense of Ma¡tin.
2.6 Martin shall attempt to contact the owner of any dog as quickly as possible.
2.7 When Mafin quarantines an animal under the authority of the Elgin County Medical Ofücer of Health and
Municipal staff, the Municipality shall pay the costs of the quarantine.
2.8 Martin shall display contactphone numbers and office hours at the pound facility in a place that is
accessible to the public at all times.
2.9 The Municipality of Bayham shall recover such pound fees to cover the cost of pick up and boarding as
contained within Bayham's Dog Control By-law #2009-059 and amendments thereto, together with any
and all veterina¡y services, ifapplicable.
2.10 In the case of a quarantine period required by law the Municipality shall recover all fees from dog owners,
including boarding fees and veterinary experuies, if applicable.
2.lI Martin agrees that any dogs imFounded shall not be released to the owner or other person until confirmation
is received from the Municipality that impoundment fees have been paid to the Municipality and that a
current tag has been purchased from the Municipality.
2.12 Martin agrees that any dog not claimed by the owner shall become the property of Martin and may be
adopted, gifted, sold or humanely euthanized and properly disposed of, in accordance with the Animals for
Research Act, R.S.O. 1990, Chapter A.22, as amended and any Regulations thereof.
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 218 of 405
3.General
3.1 Martin shall maintain and pay for Comprehensive General Liability Insurance, including coverage for all
operations as Canine Control Officer and Pound Keeper. This insurance coverage shall be subject to limits
of not less than two million ($2,000,000.00) dollars, inclusive per occulrence for third party bodily injury
and property damage. The coverage shall include the Municipalþ of Bayham as an additional insured in
respect of all operations perforrned by or on behalf of the Municipality. The coverage shall not be altered,
cancelled or allowed to expire or lapse without thirty (30) days prior written notice to the Municipality. A
Certificate of Insurance shall be frled with the Municipality upon the signing of the Agreement and
annually thereafter throughout the term of the Agreement.
3.2 Martin shall agree to fulfill all of his obligations in compliance with the Occupational Health and Safety
Act and further agrees to take responsibility for any health and safety violation that rnay occur. Martin
shall indemniff and save harmless the Municipality from any and all charges, fines, penalties and costs that
maybe incurred orpaid by the Municipality.
3.3 Martin shall provide a Certificate from Workplace Safety and fnsurance Board indicating that all
paym.ents by Martin to the Boa¡d in conjunction with this Agreement have been made and that the
Municipalþ will not be liable to the Board for future palments in connection with this Agreement. The
Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or
termination of this Agreement.
BAYHAM CONVENANTS AI\ID AGR.EES AS FOLLOWS:
4. Canine Control Officer
4.1 The Municipality shall by appropriate By-law appoint Rodger Martin as Canine Control Ofücer and Pound
Keeper for the Municipality of Bayham, effective immediately and to hold office during such time as the
Agreement is in full force and effect.
5. Remuneration
5.1 The Municipality shall, in return for Martin providing canine control and pound facility services, pay to
Martin upon submission of monthly reports and invoices, the fees accorditg to Schedule'4" attached
hereto.
General
The Municipality shall implement all By-laws providing the necessary authority for Martin to perform his
duties.
The Municipality shall supply Martin an identification card bearing his photograph, which shall be
displayed for all persons contacted by Martin, while providing Canine Control Officer and Pound Keeper
services. Such card shall be immediatelyreturned to the Municipality at the end of the service period.
The Municipality shall provide Martin with a copy of the Animals for Research Act, R.S.O. 1990, c.A.22,
and Regulations 22 and 23.
THE PARTTES HERETO COVENANT AND AGREE AS FOLLOWS:
7 . That this Agreement shall take effect on the 1s day of January 2010 shall ¡emain effective for a period of
one year, unless sooner terminated in accordance with the Agreement or by agreement of the parties.
8. That either party may terminate this Agreement upon forty-five (45) days notice in writing to the other
party. Such notice may be mailed by ordinary prepaid mail to the other party, and this Agreement shall
tenninate on the forty-fifth day following the date of the mailing.
6.
6.1
6.2
6.3
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 219 of 405
9. It is understood by the parties hereto that there will be no adjusünent in fees paid by the Municipality
during the full terrr of this Agreement
10. It is understood by the parties that all services carried out hereunder by Martin shall be as an independent
contractor and not as an employee of the Municipality.
I l. Any notice required to be given under this Agreement must be in writing and in the case of the
Municipality, to: The Clerþ The Municipality of Bayham
9344 PlankRoad, PO Box 160, Straffordville Ontario NOJ lYO;
and in the case ofMartin to:RodgerMartin, Lobo Pines Kennel
5648 I Eden Line, RR#l Eden Ontario NOJ lHO.
12. That there have been no representations, oral or written, by either pafy, save as contained herein.
13 That every covenant, proviso and agreement herein contained shall ensuro to the benefit ofand be binding
upon the parties hereto and their heirs, executors, administrators, successors, and assigns, and that all
covenants herein contained shall be construed as beingjoint and several and that when the context so
requires orpermits, the singular number shall be read as if the plural were expressed and the masculine
gender as if the feminine or neuter, as the case may be, were expressed.
WTINESS WHEREOF the seal of the party of the First Parfy duly attested thereto by the hands of its proper
signing ofücers.
SIGNED, SEALED AND DELIVERED, this 5th day of November ,2009
Authorized by
Bayham By-law #2009 -122
THE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM
per
Mayor, LlmnAcre
Clerh L>mdaMillard
WITNESS WIIEREOI'the part of the Second Part has hereunto set is hand and seal.
SIGNED, SEALED AI.ID DELIVERED, this day of ,2009.
In the presence of )
)
)
)
Witness:) RODGERMARTIN
)
)
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 220 of 405
CANINE CONTROL SERVICES AGREEMENT
BETWEEN
THE CORPORATTON OF TIIE MUI\ICIPALITY OF'BAYHAM
AI\D
RODGERMARTIN
Owner & operator of
LOBO PINES KENNEL
SCHEDTJLE TúA''
Fee:
l. Monthly Retainer Fee
2. Fee Per Dispatch
as authorized by Municipal Søff
3. Containment Fee per animal per day
to a maximum of three days
4. Rate to Provide Patrol (if requested)
5. Quarantine (if requested)
6. CourtAppearanceFee
7. Reimbursement of authorized Veterinary Costs
associated with unidentified injured/ill Dogs (if requested).
8. Fee for Dog claimed by the registered owner
$1,000.00
$ s0.00
$ 15.00
$ 25.00 per hour, plus
municipal rate allowed per kilometer
$ 50.00 forpickup of animal
plus $1O/day for the duration
ofthe quarantine (10 days
from the date of the incident)
plus veterinary service costs,
if any.
$ 25.00 per hour, plus
municipal rate allowed per kilometer
$ s0.00
Staff Report P2009-033 regarding 2009 Canine Control Service...
Page 221 of 405
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Surplus Fire Department Pumper Truck
DATE: November 5,2009
FILE: P I (o
NUMBERz P2009-034
Purpose
Obtain Council approval to dispose of the surplus Fire Department Pump Truck.
Backsround
The Municipality recently acquired its new pumper/rescue truck for the Straffordville Fire
Station. The vehicle was acquired to replace the existing 1984 Pump Truck, which was
taken out of service upon delivery ofthe new vehicle.
Staff Comment
The 1984 vehicle has been removed from service. Discussions with the Station Chief have
confirmed the vehicle is surplus to the station's needs, and there is no interest in retaining
it.
The value of the surplus vehicle is difficult to determine, but is not expected to be
substantial.
Staff recommends disposing of the pump truck using a public bid process (to the highest
bidder) similar to the process used to dispose of the surplus pumper from the Pt. Burwell
Station and surplus tanker from the Straffordville Station.
Given the expected value of the vehicle, staff suggests utilizing several low cost options for
proceeding with a bid process, including:
. Listing on Municipal web site and municipal offrce sign (no cost)
. Advertise in area "Heavy Truck Trader" (estimated cost $105/2 weeks)
. Ontario Association of Fire Chiefs website listing ($50 for members)
Listing the vehicle on E-Bay restricts the Municipalþ's ability to provide an open and fair
tendering process due to the selling and bidding provisions of the E-Bay website. Staff
recommends using this process in the event the vehicle does not sell through other avenues.
Recommendation
66That Staff Report P2009-034 be received for information, AND
That staff be authorized to dispose of the surplus 1984 Ford pump truck as outlined
in Report P2009-0034."
Staff Report P2009-034 regarding Surplus Fire Department Pum...
Page 222 of 405
MUNICIPALITY OF BAYHAM
MEMORA'VDUM
fos
DATE: October 14,2009
TO: Members of Council
FROM: Paul Groeneveld
Fire Chief
RE: 2010 Budget Proposed Initiatives
Dear Members of Council:
In2009, during the budget deliberation process, staff proposed cost saving
initiatives for both the2009 and 2010 budgets. (See attached memorandum dated
March 9,2009).
The initiatives included increasing dog tag fees, eliminating services of the dog-
licensing agent and implementing a user pay system for impounded animals.
The user pay system for impounded animals was proposed, approved and
implemented in 2009.
Increasing dog tag fees and eliminating dog licensing agent services were
proposed for the 2010 budget year.
1n2009 Council approved these initiatives in principle. At this time staff has not
undertaken to implement the initiatives for dog tag fees and licensing agent
services.
In order to research, develop and propose recommendations for Council
consideration in late 2009 or early 2010 staff immediately requires Council
direction regarding their intent to implement the above initiatives in 2010.
Fire Chief
Staff Memorandum regarding 2010 Budget Proposed Initiatives....
Page 223 of 405
MUNICIPALITYOF BAYHAM
MEMORAND(TM
TO: Council
FROM: Suzanna Dieleman Mantel
RE: Proposed 2009 budget
NUMBER: 12
DATE: March 9,2009
The following items have been incorporated into the 2009 budget as per council,s
deliberations:
1. Increase dog tag fees - this does not take effect until 201 0.
2. Eliminate dog-licensing agent - this does not take effect until 2010.
3. Implement user pay system for impounded animals - $2,000.
4. Reduce recycling pick-up to bi-weekly - $10,000.
5. Freeze council and non-union staff remuneration for one year - 522,000.
6. Reduce parks maintenance wages by one-half student - $4,000.
7. Reduce museums budget by $12,500.
8. Reduce tourism budget by $11,500.
9. Increase draw from policing reserve for one year - $10,000.
10. Fund fire master plan from reserye - $8,000.
I 1. Increase interest on outstanding taxes - $4,000.
12. Increase investment income - $10,000.
13.Utilize portion of 2008 surplus - $30,000.
14. Added capital funds for dredging harbour - $20,000.
The cumulative effect of the above changes is a net reduction of $104,000 from the
budget as presented to council.
Staff Memorandum regarding 2010 Budget Proposed Initiatives....
Page 224 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM 1011512009 1:42PM
Accounts Payable
Royal Bank
Cheque Register - 1011512009
001060 1025276 oNTAR|O tNC
52248 KEYS 06t17t2009 I 33.90 007330
Cheque Amount - 33.90
OOOO23 AAROCAGGREGATES LTD
J058958 ROUND STONE 09t28t2009 I 898.77 007331
J059088 CRUSHED STONE, GRAVEL 09/30/2009 I 2,713.47 007331
Gheque Amount - 3,612.24
001391 AFFORDABLE PORTABLES
15475 UNIT RENTAL - BEACH 0813112009 I 551.25 007332
Cheque Amount - 551.25
000036 AGRO SPRAY LIMITED
170451 C|-AMPS, ADAPTOR 09t24t2009 I 14.43 007333
Cheque Amount - 14.43
OOOO38 AIR LIQUIDE CANADA INC.
34971627 GAS CYLTNDER LEASE 09/30/2009 r 66.15 007334
ChequeAniount- 66.15
OOOO52 AMTELECOM COMMUNICATIONS
Ocf 5198665521 MONTHLY TELEPHONE '1010112009 I 1,223.66 007335
Oct 51987¡14054 TELEPHONE - INTERP CENTRE 1010112009 I 69.88 007335
Cheque Amount - 1,293.il
001229 AYLMER & AREA CHAI/IBER
898 AGM DINNER TICKET 10/08/2009 r 45.00 007336
Cheque Amount - 45.00
æ0075 AYLMER EXPRESS
00001,18533 SALE OF I-AND, FALL BRIDAL 09/30/2009 I 255.78 OO7337
Cheque Amount - 255.78
OOOO81 AYLMER TIRE
0000058279 STRATGHTEN Wt-tEEL 1010A2009 I 57.79 007338
Cheque Amount - 57.79
OOOI4I CAIN'S AUTO SALES & SERMCE
6722 LOF 09t11t2009 I 44.02 007339
6727 ROTORS, CALIPERS, OIL 091',t112009 r 1,385.97 007339
6832 REPLACE FUEL PUMP 09t29t2009 r 930.26 007339
6839 REPLACETANKSTRAPS 09/30/2009 I 126.06 007339
Cheque Amount - 2,486.31
OOO153 CANADIAN INSTITUTE OF
127631 C|CA HANDBOOK 09/30/2009 I 90.56 007340
Page 1
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 225 of 405
2009.07.22 6.3 9050
194943
194979
195270
CHIPPING
CHIPPING
CHIPPING
TIE ìA/RAPS
WRENCHES
VINYL DECALS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1011512009
10Í1512009 1:42PM
ChequeAmount- 90.56
000160 CANONCANADAINC.
6309010 METER BILLING 10/09/2009 I 521.67 æ7341
Cheque Amount - 521.67
OOO212 COUNTY OF ELGIN
1N000017450 ocToBER'09 POLTCE SERVTCES 10102t2009 I 56,530.41 007342
Cheque Amount - 56,530.41
001432 CULLIGAN
J0933350515 UNIT RENTAL
OOO224 D.PETERS PAVING INC
9287 PAMNG
10lo'v2009 I 26.20 007343
Cheque Amount - 26.20
10/06/2009 I 41,148.45 007344
Cheque Amount - 41,148.45
001607 DENNISHAGGERW
materials INTERP CENTRE DISPLAY MATER 1010712009 I 994.,t8 007345
Cheque Amount - 994.,1t!
000001 DPoc
051 POSTAGE 1011512009 I 1,050.00 007346
Cheque Amount - 1,050.00
000369 GEORGE BURNETTLTD
46
47
48
09/01/2009 I 409.50 0073/.7
0910412009 I 378.00 007347
09/08/2009 I 630.00 007u7
0912912009 I 81.71 007349
09/30/2009 I 58.92 007349
10/09/2009 I 49.16 007349
Cheque Amount - 1,417.50
001258 HENNESSYGIBSON HOGAN
51863 LEGAL SERVTCES 10t05t2009 I 661.94 007348
Cheque Amount -661.94
OOO991 HORVATHAUTO PARTS
ChequeAmount- 189.79
OOO427 HYDRO ONE NETWORKS INC
Oct 0024ù14793 UTILITIES - GARAGE 10l07l200g I 461.70 007350
Oct 06571-44066 UTILITIES - METER CHAMBER 10/05/2009 I 42.66 007350
Oct 35795-43000 UTILITIES - PUMP# 6 10/06/2009 I 481.15 007350
Oct 5037G20077 UTILITIES - VIENNA LIBRARY 10/06/2009 I 113.95 007350
Oct 62760-43000 UTILITIES - E.C.C. 10105/2009 I 126.42 007350
Page 2
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 226 of 405
2009.07.22 6.3 9050
1-38&11
1-39080
otL
BATTERY
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1011512009
1011512009 1:42PM
ocf6277ù20225 UTTLTTTES - VTENNA MEM PARK 10t06t2009 t 131.27 007350
Oct 68850-12275 UTILITIES - PB PUBLIC WORKS 'l0l05l20Ûg I 219.01 007350
ChequeAmount- 1,576.16
OO1608 INNER BAY DRAGLINES INC
26il TAR & CHIPPING
OOO5IO KLASSENAUTO PARTS
1-37900 SPRTNGS
1010612009 I 1,480.50 007351
Cheque Amount - 1,480.50
09104t2009 I 14.88 007352
09fi7/2009 I 40.14 0073s2
09/19/2009 I 76.86 007352
0912312009 I 2.51 007352
09/30/2009 I 17.77 007352
09/30/2009 I 35.53 007352
r-39320 CL|PS
1-398s8 GLOVES
1-39866 GLOVES
ChequeAmount- 187.69
OOO525 LAEMERS EXCAVATING
richmond road EXCAVATOR, CLEAN UP 09/10/2009 I '1,417.50 007353
Cheque Amount - 1,417.50
000526 L.AEMERS TRUCKING LTD
2118/. EXCAVATOR, BACKHOE, TRUCKS 09t24t2009 r 4,585.88 007354
Cheque Amount - 4,585.88
000564 LYNDA MILIáRD
F2009050 DEHUMTD|F|ER, SUPPLTES ',t0t13t2009 I 329.24 0073s5
Cheque Amount -329.24
OOO6IO MINISTER OF FINANCE
Order#1¡1495066 ONTARIO GAZETTE SUBSCRIPTIO Ogt2Sl2OOg I 132.83 007356 r/'-> t D
ll'ð-" ^.-r suV¡ Scr-\ rp
Cheque Amount -132.83
000623 MUNICIPALITYOF BAYHAM
SepUOct Petty SEPT/OCT'o9 PETTY CASH 1011512009 I 180.37 007357
Cheque Amount - 180.37
000635 NEOPOST CANADA LIMITED
11710092 METERRENTALCONTRACT 10t05t2009 I 628.65 0073s8
Cheque Amount - 628.65
000645 NORFOLKCOUNTY
12077 ROAD SURFACE TREATMENT 10t08t2009 I 161,144.76 007359
Gheque Amount - 161,144.76
OOOT1O PORT BURWELL HOME HARDWARE
7219 MEMORY CARD 09t02t2009 I 50.84 007360
7225 |-AUNDRY DETERGENT 09/03/2009 I 12.42 007360
Page 3
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 227 of 405
2009.07.22 6.3 9050
7229
7299
7300
7306
7308
7321
4't336
41337
æ0806 SGS CANADA INC
'10377172
10377173
10377174
10378294
OOO93O TSCSTORESL.P.
181024446
'18105802
18106632
343198
343639
343817
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1011512009
1011512009 1:42PM
ELBOWS, ADAPTER, FITTI NG
SPONGES, CLEANER
olL
PIPE INSUIáTION, KNIFE
ROPE
ANTIFREEZE. COILS
09/03/2009
0912112009
0912112009
0912312009
0912412009
09t2st2009
18.34 007360
19.15 007360
6.25 007360
2.32 007360
11.07 007360
19.63 007360
OOO727 PUROLATOR COURIER LTD
406404930 COURIER SERMCE
OOO742 RBC LIFE INSURANCE COMPANY
21&42 Sept'09 SEPTEMBER'09 REMIT
OOO783 ROYAL FENCE LIMITED
Cheque Amount -
1010212009 I
140.02
25.16 007361
007362
007365
Cheque Amount -
09/30/2009 I
25.16
68.'t5
Cheque Amount -68.15
1,099.16 007363
7,869.75 007363
09/30/2009
09/30/2009
GUARD RAIL REPAIRS
LIGHT LINE
I.AB FEES
LAB FEES
I.AB FEES
LAB FEES
COUPLER, ADAPTOR, MESH
DRI\ÆWAYSEALER
DRIVEWAYSEALER
SCREWS, WASHERS
GRASS SEED
CONCRETE MIX
Cheque Amount -8,968.91
547.05 007364
190.05 00736,1
111.30 0073ô4
422.10 007364
0912512009
09t25t2009
0912512009
09l28t2@9
I
I
I
I
001369 TILLSONBURG FIRE &
O9.OO73 DISPATCHING SERMCES
Cheque Amount -
10t01t2009 I
1,270.50
4,199.52
Cheque Amount -4,199.52
æ.37 007366
33.89 007366
33.89 007366
0912312009
1010812009
1010612009
I
I
I
OOO953 VIENNAHOME CENTER LTD
342678 PATNT
342977 CONCRETE MIX, UTILITY KNIFE
Cheque Amount -132.15
23.57 007367
21.42 007367
45.20 007367
20.33 007367
67.63 007367
09/03/2009
0911012009
09t15t2009
09125t2009
09/30/2009
Cheque Amount -178.15
Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 228 of 405
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1Ol15l20OS
OOO957 VOTH SALES & SERVICE LTD
OOO99O ZAP'STREEAND L.AWN SERVICE
00001,106 REMOVE TREES
OOOO14O7 TREEPRUNING
Gheque Run Total -300,8ô5.72
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 229 of 405
000623 MUNICIPALITYOF BAYHAM
10120f2w9 I 113,75¿.04
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 230 of 405
2009.07.22 6.3 9050
001610 CPCS TRANSCOM LIMITED
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1012112009
HARBOURFEASIBILITYSTUDY 1OI21I2OO9 I
ChequeAmount-
Gtreque Run Total -31,407.00
10f2112009
ñ7371
Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 231 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1012212009
OOOO31 ADT SECURITY SERVICES CANADA
39997153 A|-ARM - EDTSON MUSEUM 10t2012009 I 3ù4.77 007372
Cheque Amount - 3U.77
OOO114 BOBBUTLER
0000239992 WORKBOOTS 1010312009 I 180.78 007373
Cheque Amount - '180.78
001271 BRENDAGIBBONS
flyer mailout WOOD STO\Æ SAFETY FLYERS 1012?/2009 I 320.36 007374
ChequeArnount- 320.36
OOO1il CAI{ADIAN KOOLWATER
1012212009 3:04PM
2-1502
2-1569
2-1570
2-1638
2-1676
2-1679
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES
09/0r/2009 I 48.00 007375
09/15/2009 r 66.00 007375
0911412009 I 74.00 007375
0912912009 I 50.00 007375
10/06/2009 I 64.00 007375
10/06/2009 I 40.00 007375
Cheque Amount - 1,294.98
Cheque Amount - 342.00
OO128O CANADIAN MUSEUMS ASSOCIATION
membership 2@2262 RENEW MEMBERSHIP 1011312009 I 105.00 007376
Cheque Amount -105.00
OOO171 CBSC CAPITAL INC
2988571 COPIERRENTAL
OOOIOO CORPORATE EXPRESS
1011112009 I 1,294.98 0073n
2360æ21 SUPPLIES 10t14t2m,9 I 80.58 007378
Cheque Amount - 80.58
001438 CORPORATION OF THE TOWI.ISHIP
099/09 MATERTALS-2009L|NEpArNTrNG 10/'16/2009 t 22,530.00 007379
Cheque Amount - 22,530.00
OOO25O DEL.BAC SALES LIMITED
202663 GARBAGE BAGS, CLEANERS 08/04/2009 I 170.æ 007380
Cheque Amount - 170.64
001026 DR. C. L. LEATHERDALE
0s4 coLr-ABoRATToN FEE - AUG'09 10t2112009 r 800.00 007381
ChequeAmount- 800.00
OOO272 DYNAMIC FLUID PRODUCTS INC
f-93114-0 QUICK COUPLER, VALVE 1011512009 I 88.96 007382
f-93229-0 COUPLERS 10115/2009 I 53.07 007382
Page 1
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 232 of 405
t-932434
l-93308{
l-93400-0
l-934164
OOO283 EDMATTHEWSCARPENTRY
010170
010174
2009.07.22 6.3 9050
ELBOWS
ELBOWS
PIPE
CRIMPS, HOSE
REPAIR TO CEILING - EDISON
ROOFING INSTALLED - EDISON
ADAPTORS, COUPLING
HYDRO PUMP, POLY
UTILITIES - STRAF LIBRARY
UTILITIES - MED BLDG
UTILITIES - PUMP# 5
UTILITIES - OFFICE
UTILITIES - PUMPPI
UTILITIES - STRAF FIRE
UTILITIES - PUMP# 3
UTILITIES .PUMP#2
uTtLtTtEs - s.c.c.
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1012212009
1011512009
't011912009
't012112009
10t2112009
Cheque Amount -
10t22t2009 3:04PM
007382
007382
007382
007382
007383
007383
007384
007385
I
I
I
I
82.72
16.97
6.06
175.90
09t28t2009
10/09/2009
423.æ
189.00
454.10
Cheque Amount -683.10
920.U
001611 EDWARDS DOOR SYSTEMS LTD
0000008259
@0322 EVANS UTILITY
0000134826
OOO334 FASTENALCANADA
ONTIS29593 PARTS
ONTIS2968:} PARTS
000357 G& KSERVICES CAI'¡ADA INC
1518466846
OO1O27 GREEN LEAAG CENTER INC
SERMCE DOORAND HARDWARE 1OI2OI2OO9 I
Cheque Amount-
STEEL ROD. SERVICE BOX 10t05t2009 I
Cheque Amount -
1010212009
1010712009
Cheque Amount -
SHOP TOV\ELS, FLOOR MATS 'IOI15I2OO9 I
Gheque Amount -
920.U
427.20
427.20
æ.2't 007386
66.96 007386
1011312009
101't312009
239.80
26.70
2,570.50
135.',t7
239.80 007387
00738{¡
007388
00000æ600
00000994rc
OOO427 HYDRO ONE NETWORKS INC
Oct 06460{8880
Oct 1266062007
Oct 15773€8016
od 25260{9578
Oct 53993-93004
Oct 68860{8015
Oct 7339441003
Oct 86590€7008
Oct 87ilùí5034
2,597.20
183.39 007389
57.53 007389
345.88 007389
331.31 007389
51.68 007389
211.83 007389
66.84 007389
208.02 007389
886.36 007389
Cheque Amount -
10/09/2009
10/09/2009
10/09/2009
10/09/2009
1011312009
10/09/2009
1011312009
l0/09/2009
10/09/2009
OOO485 JUST PIPE & FITTING INC.
Cheque Amount -2,342.U
Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 233 of 405
2009.07.22 6.3 9050
01339S2
01398l.2
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1012212009
1012212009 3:04PM
Cheque Amount - 5,765.28
OOI253 KETCHUM MANUFACTURING INC
3603 2010DOGTAGS 't0t13t2009 I 200.75 007391
Cheque Amount - 200.75
OOO513 KOOLEN ELECTRIC
15021 REPATR AT WORKS YARD 10115t20Æ,9 I 151.73 007392
Cheque Amount -151.73
OOO235 LIPPERT & \A/RIGHT FUELS LTD.
64301 REGGAS
64302 DIESELDYED
64303 ULS DIESEL
65377 REGGAS
65378 DIESEL DYED
67680 ULS DIESEL
67681 DIESELDYED
67682 REGGAS
OOO548 LLOYD MCQUIGGAI.I & SONS
P|-AST|C TUB|NG, COUPLERS 09/03/2009 I 488.06 007390
PLASTTC TUB|NG, COUPLERS 09t24t2009 I 5,277.22 007390
09/10/2009 I 742.98 007393
09/10/2æ9 I 562.54 007393
09/10/2@9 I 993.,14 007393
o9l't7t20É9 I 960.24 007393
09t17t2009 I 581.54 007393
09129t2009 I 1,287.87 007393
0912912009 I 700.60 007393
09t29t2009 I 1,055.11 007393
Cheque Amount - 6,884.32
032445 HAULINGGRAVEL 10/09t2009 1 2,229.50 æ7394
Cheque Amount- 2,229.50
OOO588 MCBAIN SIGNS & GRAPHIC DESIGN
10320 MAGNETTC LOGOS 10/09/2009 I 293.80 007395
Cheque Amount - 293.80
001251 PK CONSTRUCTTON tNC
paymentcert#1 SEPTAGE RECEIVING 09/30/2009 I 103,718.54 007396
Cheque Amount - 103,718.54
000660 RELIAI.ICE HOME COMFORT
00663103047210'18 Oct WATER HEATER RENTAL 10/09/2009 I 8.67 007397
Cheque Amount - 8.67
OOO752 RESQTECH SYSTEMS INC
0009260A PUMPERTANKER 1U2?J2009 ) 229,370.40 007398
Cheque Amount - 229,370.40
OOO77O RODGERMARTIN
#9 Sept'09 SEPT'09 K-9 CONTROL SERVICE 09/30/2009 I 1,155.00 007399
OOO783 ROYAL FENCE LIMITED
Cheque Amount - 1,155.00
Page 3
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 234 of 405
GUARD RAILREPAIR
OOO784 ROYAL GI-ASS & MIRROR
73æ2 INSTATLWNDSHIELD
@1305 SOLPI.AI.¡ REVIEW
152681{9 SUBSCRIPTION RENEWAL
OOO829 SPECTRUM COMMUNICATIONS LTD
2009.07.22 6.3 9050
000050381f
fino504095
406
OOO935 UNION GAS LIMITED
@.27&.210Æ'19G9754
ocd27u210æ4æ725
MUN¡CIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 10122f2009
10t't6f2009
10t22f2009 3:04PM
oo7401
@7402
Cheque Arnount -
10/092009 I
u5.74
282.50
Cheque Arnount -
10/0912009 I
001418 TELUS
o162424æOßn3/,901 4 MOBILE H I GH SPEED
o162424W1A6366069 CELL PHONE - B KNIFTON
o1624249æ13t6780758 MOBILE HIGH SPEED
o1624249€oßßt8174Ít MOBILE HIGH SPEED
@0886 THERRIEN'S EXCAVATING
OVERCALLS, HOLIDAY FEE
ANSWERING SERVICE
DRAIN REPAIRS
uflLtTtES - E.C.C.
UTILITIES. PUMP#.I
ChequeAmount-
'tot15120æ
10t15f2009
52.50
19.45 007403
u.70 007403
I
I
I
I
Cheque Amount -
10/062009 I
16r.39
7.266.00 007405
0074o7
007408
007409
@7410
7,26ô.00
25.07 007406
18.90 007406
0@945 VAI\IBREE DRAINAGE & BULLDOZING
ret¡m deposit
OOOgg VIKING CIVES LTD
261809í
001609 WALKER DAIRY INC.
reimburse REIMBURSE GST
000966 WEBER'S WELDING & MFG
13789 WELDING
TENDER DEPOSIT. OTTERS EDGI .IOI2O|2009 I
Cheque Amount -
HYDRAULICCYLINDER.PARTS 10115/2Ñ9 I
ChequeAmount-
101'1512009 I
Gheque Amount-43.97
5,680.00
5,680.@
529.99
529.99
48.28
GhequeAmount-
10/16/2009 I
123.45ChequeAmount-
Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 235 of 405
OOO982 WLTSIE TRUCK BODIES LTD
2,206,0 PIPE
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Reg-ister - lOn2PWg
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 236 of 405
MUNICIPALITYOF BAYHAM 1Ol23l2OOg 3:01PM
General Ledger
Postlng Summary Trace: 010255 Report Date: 102312009
Accounts Payable Volded Gheque
Flscal Year: 2009
Posted By: SANDRA
Poetlns Pd.: l0 Posting Date: 1023f2009
01-010G1030 Generalbanl<
01-010G1950 Accounts Pa¡ableTnade
CDIST payment previously submltted
CDIST payrnent prcviously submltted
Void Chq:7258
MUNICIPAL HEALTH &S
Vold Chq:7258
MUNICIPAL HEALTH & S
Total Debits
TotalCrcdib
Net Posting
Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 237 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 010281 Report Date: 1023/2009
10l23l200g 4:07PM
Accounts Payable Voided Cheque
FiscalYeac 2009
PostedBy: SANDRA
Posting Pd.: l0 Posting Date: 102312009
01{10G1030 Cieneral bank
01{10G1950 Accounb Pa¡able Trade
CDIST subscription not required
CDIST subscription not requircd
Void Ghq:7356
MINISTER OF FINANCE
Vold Chq:7356
MINISTEROF FINAT.ICE
Tobl Debitrs
Tohl Gedits
Net PostÍng
132.83
-132.83
132.83
-132.83
0.00
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 238 of 405
2009.07.22 6.3 9050
l-93/.974
r-93499{
l-93523{
OOO322 EVANS UTILITY
0000134939
0000134940
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1012912009
1012912005 11:164M
OOOO23 AAROCAGGREGATES LTD
J059361 GRAVEL
J059362 GRAVEL
OOI391 AFFORDABLE PORTABLES
15852
000220 CJDL
5367
5383
1012712009
10t27t2009
Cheque Amount -
UNIT RENTAL - INTERP CENTRE 1012612009 I
Cheque Amount -
23,047.15 æ7412
20,654.69 007412
43,701.U
103.69 oo7413
1012012009
1012112009
103.69
2,5U.91 007414
2,090.55 007414
OOO1OO CORPORATE EXPRESS
237038€4 BINDER CLIPS, ROLODEX
23711291 BINDER CLIPS
OOO272 DYNAMIC FLUID PRODUCTS INC
SEPTAGE RECEIVING STATION
WATER SYSTEM RENEWAL
CLAÀIPS, CRIMPS, HOSES
ELBOWS
COUPLERS, SPIRAL \A/RAP
INNER TUBE, BATTERY PK
COPPER PIPE, PARTS
PARTS
PARTS
PARTS
CABLE TIES
Cheque Amount -4,675.46
85.63 007415
1.48 007415
10t27t2009
1012712009
Cheque Amount -87.11
u4.05 007416
54.24 007416
98.46 007416
1012312009
10123t2009
1012612009
I
I
I
Cheque Amount -496.75
205.47 007417
5,348.86 007417
't0t19t2009
10/19/2009
Cheque Amount -
001288 FARMINGTON MECHANICAL INC.
007558 BACKFLOW TESTING & INSPECTI( 1012112009 I
Cheque Amount -
OOO334 FASTENALCANADA
oNTts29887
oNTts29925
oNTts29977
oNTts30068
I
I
I
I
Cheque Amount -
001458 GEORGE'S AUTO REPAIRS
5,554.33
1,354.50 007418
10t15t2009
1011912009
10121/2009
10t23t2009
I,354.50
162.19 007419
37.87 0074'19
4.55 007419
32.42 007419
1't6509/5
116512/S
I 16s67/S
EMISSION TEST
EMISSION TEST
EMISSION TEST
't012712009
1012712009
't012812009
237.03
36.75
59.35
36.75
007420
007420
007420
I
I
I
Cheque Amount -132.85
Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 239 of 405
2009.07.22 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 1012912009
001328 H|-TECH CONTROLS (LONDON)
9185 SEPTAGE RECEIVING 09/30/2009 I ',16,272.00 007421
Cheque Amount - 16,272.00
OOO427 HYDRO ONE NETWORKS INC
Oct 2539G07266 UTILITIES - VIENNA STL 1011912009 I 559.41 007422
Oct 25390-55002 UTILITIES - PB STL HV\Y 19 1011912009 I 1,649.85 007422
Oct 50221{5009 UTILITIES - SEWER PI-ANT 1012012009 I 4,571.78 007422
od-6239Ç22001 UT|L|TTES - STRAF STL 10t19t2009 I 1,037.36 007422
Oct 62790-07266 UTILITIES - RCHMD STL 'l0hSl200g I 185.20 007422
Oct 81590{7297 UTILITIES - EDEN STL '10Íl'92009 I 552.91 007422
Oct 87790{7295 UTILITIES - CORINTH STL 1011912009 I 232.11 007422
Cheque Amount - 8,788.62
000446 JACKIE BOOTLE
Octl$Novl5/0g MANAGER FEES, SUPPLIES 1012612009 I æ2.1'l 007423
Cheque Amount - 802.1'l
001558 JOE JOHNSON EQUIPMENT INC.
0634172 BUSHTNGS, KNTVES 10t20t2009 I 660.40 007424
ChequeAmount- 660.40
OOO5O5 KEYSTONE COMPUTER RESOURCES
200900075 TRAINING - CEMETERY MANAGER 10t17t2009 I 169.50 @7425
Cheque Amount -169.50
OOO513 KOOLEN ELECTRIC
15018 CONNECTPUMP
OOO572 MANULIFE FINANCIAL
100632274 NOVEMBER'09 REMIT
100632445 NO\ÆMBER'09 REMTT
10115t2009 I 577.54 007426
577.54
Cheque Amount - 9,739.41
OO.I591 MARK FEHR INSTALLERS
roofing - straf lib I-ABOUR ONLY- STRAF LIB ROOF '1012612009 I 4,000.00 007428
Cheque Amount - 4,000.00
000610 MINISTER OF FINAI.|CE
8140 F|RE COLLEGE REGTSTRATTON 10t19t2009 I 325.00 007429
Order 1¿1495066 SUBSCRIPTION NOT REQUIRED 0912812009 C -132.83 007429
Order#14495066 ONTARIO GAZETTE SUBSCRIPTIO 0912812009 I 132.83 007429
Cheque Amount- 325.00
000616 MORSE ELECTRIC
5134 REPATRS - EDTSON & V.C.C. 1012212009 I 350.26 007430
1012912009 11:164M
Cheque Amount -
't0l't612009 I 6,012.29 007427
1011612009 I 3,727.',12 007427
Page 2
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 240 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 10l29l200g
Cheque Amount -
1010812009 I
Cheque Amount -
1012912009 11:164M
00062,I MUNICIPALWORLD INC
1N00076886 ADJOFTAXES FORM
000633 NATURAL RESOURCE GAS LIMITED
350.26
102.23 007431
od.Et237&o1
od.81421241
Ocd E2238041
@.82420041
Oct E4540741
Ocf E45409{1
Oct E4541O41
Oct E51600{1
Oct F1929G01
Oct F2060041
Oct F26864{1
Oc{ G0621O-01
Oct G06305{l
Oct G06307{1
Oct G15700-01
Oct G40407{l
1011912009
I 0/1 9/2009
10t19t2009
'10/19/2009
1011912009
1011912009
101't912009
10119f2009
10t20t2009
't0t20t2009
1012012009
10t21t2009
10121t2009
1012112009
10t21t2009
10121t2009
102.23
142.M 007432
99.56 007432
46.40 007432
232.05 007432
132.63 007432
14.95 007432
28.80 007432
230.81 æ7432
12.08 007432
40.26 007432
13.49 007432
35.04 007432
129.58 007432
236.89 007432
12.08 007432
12.08 007432
UTILITIES - FIREHALL
UTILITIES - MED BLDG
UTILITIES - PUMP #5
uTtLtTtES - S.C.C.
UTILITIES. OFFICE
UTILITIES - PUMP#2
UTILITIES - LIBRARY
UTILITIES. GARAGE
UTILITIES - EDISON MUSEUM
UTILITIES - V.C.C.
UTILITIES - PUMP#6
UTILITIES - PB LIBRARY
UTILITIES - MARINE MUSEUM
UTILITIES - PB FIREHALL
UTILITIES. PB OPP OFFICE
UTILITIES - PB WORKS GARAGE
I
I
I
I
I
I
I
I
I
I
I
¡
I
I
I
I
001480 NEWRO SALES (2004) LTD
65974 REPAIR KIT, DI PROBE, CUTTING
65980 REPAIR KIT, IMPELLER, CABLES
Cheque Amount -1,418.74
2,188.39 007433
6,943.88 007433
10t16t2009
1011912009
000694 PAULGROENEVELD
uniforms, training REIMBURSE
Cheque Amount -
10t27t2009 I
9,132.27
't57.71 æ74U
007435
007437
Cheque Amount -
000691 PAUL MCQUIGGAN
boots / coveralls REIMBURSE BOOTS, COVERALLS 1012912009 I
Cheque Amount -
001612 PRIORITY HEALTH & SAFETY
PHS365 FUEL SAFETYTRAINING
OOO727 PUROLATOR COURIER LTD
10t22t2009 r
l0/16/2009 I
157.71
205.36
205.36
472.50 007436
Cheque Amount -472.50
57.95406532391COURIER SERVICE
Cheque Amount -57.95
Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 241 of 405
20a9.07.22 6.3 9050
OOO733 R&RREFRIGERATION
æ0752 RESQTECH SYSTEMS INC
æot0l87
000814 SIFIO CA IiADA INC
72158936
72159249
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 10n912009
HEAT EXCHANGER. PB LIBRARY 1OI23I2OO9 I 1,690.50
ChequeAmount-
09/30/2009 I
1012912009 11:l6AM
007438
007439DUO SAFETY BRACKET
BULK HIGHWAYCOARSE
BULK HIGHWAYCOARSE
@0874 TEAM TRUCKCENTRES
Cheque Amount -
10122f2009 I4292950011BL.ACKSFÁTCOVER
GhequeAmount-
000886 THERRIEN'S Ð(CAVATING
413 WLSONDRA¡N-REPAIRTILES 1ON6f2OO9 I
WO922 TREVORTAYLOR
re¡mburse ASSESSMENT OF FITNESS
000926 TROWASSOCIATES INC.
ChequeAmount-
990431170 ENVIRONMENTALASSESSMENT 1OI13I2OO9 I
10,u2.01
1Æ.67 0lJ74/.1
1¡16.67
3,730.13
Cheque &nount -
10(27l2A0S I
3,730.13
15.00 0074ø.3
000981 wlsoN's t-AwN CARE
Octþ9 OCT'O9I.ANDSCAP¡NG
septo9 SEPT'o9 |-A¡\¡DSCAP|NG
Cheque Amount-5.502.00
Cheque Run Total -138,873.17
I
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I
t
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)Page
Cheque Register being Cheque #7330 to Cheque #7445 inclusive...
Page 242 of 405
8OR}¡ HUNICIPALITY OF BAYHAI{
TOT PACKETS - 2
'*
ADP CANADAPAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COI'TPANY TOTALS
ADJUST -CR CURRENT TOTAL
8,758.09
706.6L
2,243.56
1,00r.34
L2,709 .60
57,688. 00
50.00
37,758.00
80,447 -60
115.92
5.80
50,569.52
SERVICE CHARGES
RUN: OCT 20 2oo9 NO: A
PAGE: ll05
GST REG: 100057415 RTo004
COHPANY PAGE: 5
DEBIT DATE: OCT 2I , 2OO9
DATE 0F PAY: OCT 23, 2009
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
I{B HEI
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
CURRENT
8,758.09
70é .6L
2,243.56
1,001.54
12,709 .60
37,688.00
50.00
37,738 - 00
50,447.60
LLs.92
5.80
50 ,569.52
ADJUST -DR YTD ADJUST
ITEH
PAYROLL RUNS
YTD TOTAL
I99,16I.2I FEDL TAX
NR TAX
PROV TAX
36,96L -37 EI CoNT
QPIP
93,LA2.40 CAN PEN
QC PEN
QC HSF
23,220.70 0N EHT
1{B HET
NL HAPSET
352,525.68 T0T STATS
56,607 .50 CHEQUES
447,L45.70 DEPOSITS
US DEPS
1,1OO. OO DED DEPS
904,853.20 T0T NPAY
RRSP
RTI
I,257,378.6E TOT PAYROL
3,I17.5I SERV CHRG
I55.89 GST
PST
!,260,652.28 GRAND T0T
ITEI{ UNITS
SALARIED WORKPAYS 2L
PAY ADVICE FOLD 32
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
CI.{ARGE
35.59
7 .04
ANALYSIS OF
I TEI{
HOURLY WORKPAYS
COURIER FEE
tL5.92
UN ITS
II
I
CHARGE
L7 -49
12.00
UNITS
I
CHARGE
46.OO
50,569.32 DEBIT INF0RI.IATI0N: 005 05I02 10II923
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THE CORPORATION OF'THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: October 29,2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE:
SUBJECT: GIS/GPS Services 200912010 NUMBERzF2009-43
Purpose
This report is to recommend approval for an agreement to provide GIS/GPS services for a three year
term commencing November 2009.
Background
ln 2008, the municipality began sharing IT services with a number of other municipalities through the
Township of Malahide. This has worked well for all parties involved in providing maintenance and
on-going computer and technical support. Vy'e are proposing to enter into a similar shared services
agreement with Malahide and Aylmer for GIS (mapping) services. While staff have worked diligently
over the past year to acquire needed data and build a GIS database, we are still struggling to
implement a useful mapping database. A well-built, up-to-date GIS system is a necessary tool that
supports several of our departments on a daily basis. This service was approved during the 2009
budget deliberations.
Discussion
An agreement has been drafted by Malahide and reviewed by municipal staff. The agreement
provides for equal ownership of all hardware, software and related licenses required to operate and
maintain a GIS system. Bayham's share of this expense equals $15,557.05, for which $14,550 has
already been set aside. The remaining portion can be paid for from the computer reserye.
The agreement further provides for a purchase of time and services by the municipality at a rate of
$40.37 for the remainder of 2009 and $48.48 for 2010 when certain licensing agreements commence.
Bayham has committed to purchasing 7 hours per week for a total of $16,629 per year plus mileage.
This is the same commitment as discussed during the 2009 budget deliberations.
Attachments:
1 GIS/GPS Support Agreement
Strateeic Goal(sl
Goal #l - Practice responsible financial management.
Goal#2 - Ensure reliable, well-maintained and secure infrastructure.
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THE CORPORATION OF THE
MT]NICIPALITY OF BAYHÄM
BY-LAW 2009-123
A BY.LAW TO AUTHORIZE TIIE EXECUTION OF AII AGREEMENT WITH TIIE
TO\il}ISHIP OF MALAHIDE AND TIIE TOWN OF AYLMER FOR TIIE SHARING OF
GIS/GPS SERVICES
WHEREAS Corporation of the Township of Malahide proposes to retain staff for GIS/GPS
services and to cıntract with the Town of Aylmer and the Municipality of Bayham to provide
such services;
AND \ilHEREAS these municipalities wish to participate in this co-operative approach to
meeting GIS/GPS needs of their respective organizations;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to execute an agreement with the Township and Malahide and the Town
of Aylmer for the provision of GIS/GPS services.
NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
HEREBY ENACTS AS FOLLOV/S:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule "A)' and forming part of this by-law between The
Corporation of the Township of Malahide, The Corporation of the Ùlunicipality of
Bayham and The Corporation of the Town of Aylmer, for the provision of GIS/GPS
Sevices.
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SEcoND AND THIRD TIME AND F.INALLY PASSED THIS sTH DAY
OF NOVEMBER 2009.
MAYOR CLERK
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THIS AGREEMENT made as of the day of ,200
BETWEEN:
The Gorporation of the Township of Malahide
("Malahide")
-and-
The Corporation of the Town of Aylmer
("Aylmer")
-and-
The Corporation of the Municipality of Bayham
("Bayham")
(the parties being collectively referred to as the "Municipalities" and each individually
referred to as set forth above).
WHEREAS the Municipalities have agreed to enter into this Agreementforthe sole
purpose of establíshing the framework for the acquisition, ownership and operation
ôt i¡e hardware, software and license(s) necessary to create a computer-aided
mapping system that shall hereinafter be referred to as the "GIS/GPS System";
AND WHEREAS the Municipalities have agreed that Malahide shall be the owner of the
GIS/GPS System, and, as such, will be responsible for the day-to-day operation and
maintenancê of the GIS/GPS system, including the employment of any staff necessary
to operate the said system;
AND WHEREAS the Municipalities have further agreed that the Municipalities shall, as
amongst themselves, have equal rights and access to the use of the GIS/GPS system,
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subject to the fact that requests for use shall be processed by Malahide in the order in
which they are submitted;
lN CONSIDERATION of the premises and the mutual covenants contained in this
agreement, and other good and valuable consideration (the receipt 1nd sufficiency of
wn¡ch is acknowledged by each of the parties), the parties agree as follows:
1. Definitions
(1) "Additional Hours" means any hours of Services as set forth in a Work Order and
as iequired by a party to this agreement over and above those hours allocated to a
party pursuant to their Proportionate Share as hereinafter defined.
(Z¡ "Confidential lnfoimation" means any and all technical and non-technical
infoimation identified as confidential, whether in oral, written, graphic or electronic form,
and provided to the other pafty hereto, including, but not limited to, ideas, samples,
media, techniques, sketches, drawings, works of authorship, models, know-how,
processes, algorithms, software source documents, and formulae related to the current,
iuture, and ploposed products and services of such party, information concerning
research, experimental work, development, design details and specifications,
engineering, îinancial information, procurement requirements, pricing, employees,
coñtractuaf relationships, information the disclosing party provides regarding third
parties and any third party proprietary information rightfully held and disclosed by the
disclosing party. Confidential lnformation does not include information:- (a) already in the possession of the receiving party without an obligation of
confidentialitY;(b) hereafter rightfully furnished to the receiving party by a third party
without a breach of any legal or contractual obligation;
(c) that is or becomes publicly available without breach of this Agreement;
(d) furnished by the disclosing party to a third party without restriction on
subsequent disclosure; or(e) independently developed by the receiving party without reliance on the
Confidential I nformation.
(3) "Documentation" means the Product (as hereinafter defined), system outputs,
user manuals and operator instructions furnished by Malahide.
(4) "Effective Date" shall mean the date first specified above.
1S) 'OISICPS System means all hardware and software required to deliver the
agreed upon service as identified in this agreement.- (6) "Major Decision" means a decision to be made by the parties to this Agreement
witlr respeót to tne acquisition of replacement hardware and/or software, the addition of
any new partners, upgrades to the hardware and/or software, licensing costs over and
above those known as of the Effective Date of this Agreement.
(7) "Price List" means Malahide's standard fee schedule that is in effect at the time
the Services (as hereinafter defined) are ordered by the parties, and includes the rates
for expense items such as mileage..
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(8) "Product" or "Products" shall mean all equipment and technologies associated
with the GIS/GPS System that integrates, collects, stores, edits, analyses, shares and
displays geographic information and as set forth in Schedule "8"''(gi "Þrofortionate Share" means, with respect to each party to this Agreement, its-
righìs'to usé and access the GIS/GPS System, expressed in terms of the number of
hours of allocated System time as set forth in Schedule "4" hereto.
(10) "Service" oi "services" means those services listed in Schedule "C" hereto.
The'partíes acknowledge and agree that they may, from time to time, require the
completion of GIS/GPS related éervices that are not set forth in Schedule "C" and that
the GIS/GPS staff employed by the Owner shall be available to complete those non-
enumerated tasks during the hours allocated to the requesting party so long as the
tasks are clearly GIS/GPS related. The Owner shall have the sole discretion to
determine a dispute as to whether a requested task is or is not GIS/GPS related.
(11) "Work Order" shall mean the standard form for ordering Services, the form of
which is attached hereto as Schedule "D",
2. Schedules
The following are the schedules attached to and incorporated in this Agreement by
reference:
Schedule "4" - Proportionate Share Time Allocation
Schedule "8" - Products
Schedule "C" - Services
Schedule "D" - Work Order Form
3. Term and Renewal
(1) Subject to the provisions contained in this agreement, the Agreement shall
commence ás of the Effective Date and shall continue for a term ending on the
earlier of:
(a) three years from the date of this agreement or the expiry of any renewal of
the original three year term; or
(b) the date on which the Agreement is voluntarily terminated by written
agreement of the parties pursuant to paragraph 10 of this agreement.
(2) Upon the expiry of the initial three year term, the parties hereby agree thal,
unless othenrvise terminated pursuant to the provisions set forth herein, the term of this
Agreement shall automatically renew for an untimited number of further consecutive one
(1) year terms.
4. Gapital Gontribution and Proportionate Share
The parties hereby agree to contribute an equal one-third (1/3) share of the total
initial capital cost of acquiiing the hardware, software and license(s) necessary to
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establish the GIS/GPS System, with such contribution to be in the sum of $15,557'05
plus all applicable taxes payable be each of the three parties on or before November
30, 2009.
Malahide agrees to be responsible for the physical acquisition of the hardware, software
and license(s).
Following payment of the first installment set forth above and for so long
thereafter as thLy rémain in compliance with the terms hereof and for so long as t¡9
Term or any renewal thereof, each party will be entitled to the use of the GIS/GPS
System in accordance with their Proportionate Share as defined herein. Should either
of Aylmer or Bayham not use all of the hours allocated to them as part of their
Proportionate Shãre, the unused hours shall automatically revert to and become the
sole property of Malahide, with such hours to be used by Malahide, in its sole discretion,
as it sees fit.
The parties acknowledge and agree that the per hour costs of the Services used
by them, whether paid for using the hours allocated to them pursuant to their
Proportionate Shares or paid for, in cash, as with Additional Hours, do not include any
applicable provincial or federal government taxes or expenses incurred by the GIS/GPS
System staff in connection with the provision of the Services. The parties fuúher
aóknowledge and agree that they will pay, to Malahide, as the provider of the Services
and the owner of thê GIS/GPS System, any such applicable taxes and will reimburse
Malahide for any such expenses, with payment of those amounts to be made within
thirty (30) days of the party receiving an invoice for same from Malahide.
5. Additional Hours
Should any party require Additional Hours in any year during the Term of this
Agreement or any'extênsion thereof, the party requiring the Additional Hours shall
póvide written notice of the said requirement to the other parties. Within thirty (30)
àays of the date of any such written notice, the parties shall meet and determine, by
way of consensus:
(i) if Additional Hours are available for purchase/acquisition by the requesting
party; and
(ii) the source of those Additional Hours, i.e.: Malahide's Proportionate Share.
ln the event that the parties determine that Additional Hours are to be made available to
the requesting party, the requesting party shall pay Malahide for those Additional Hours
in accordance with ihe Price List in effect at the time the Additional Hours are acquired'
6. Add¡t¡onal Capital Gontributions
lf at any time, and from time to time during the Term or any renewal thereof,
further capi[al is required to ensure the continued operation of future expansion of
the GIS/fPS System, the parties shall meet to review and agree upon the further
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acquisition(s) and, following an agreement being reached as to the said further
acquisition(s), the parties shall advance any additional required capital in proportion
of each party's Proportionate Share. Malahide will then use any such additional
capital contributions to acquire the agreed upon hardware, software, license(s) and
incorporate same into the existing GIS/GPS System.
7. Selling, Borrowing or Encumbrance of lnterest
Subject to Malahide's rights as set forth in paragraph t hereof, no party shall sell,
transfer, assign, pledge, hypothecate, mortgage, or in any other manner dispose of or
encumber its-rights as set forth in this Agreement without the prior written consent of
both of the othei parties. Further, no party shall sell any Products or Seruices except for
copies of the parties' maps as the rates set forth in the Price List.
8. Ownership of the GIS/GPS System
Notwithstanding the fact that the parties will be contributing equal sums towards
the purchase of the hardware, software, license(s) that will be used to establish the
GIS/GPS System, the parties hereby agree and acknowledge that Malahide will be the
registered and beneficial owner of the said hardware, software and license(s) and of the
ClSlCpS System. Further, the parties acknowledge and agree that all monies paid by
them in connection with and in furtherance of this Agreement are non-refundable and
shall remain the property of the Owner regardless of the manner in which the
Agreement or the party's participation in this Agreement are terminated.
9. Day-to-Day Management and Operation
(1) As the Owner of the GIS/GPS System, Malahide shall and is authorized to
manage the day-to-day operation of the GIS/GPS System, with such management to
includé the provision, for a fee, of certain GIS/GPS System services to person(s) other
than the parties to this Agreement. Malahide hereby agrees that all user fees collected
in relation to the provision of such seruices will incorporate an amount designated for
capital replacement costs of the GIS/GPS System. Malahide agrees that the provision
of Services to persons other than the parties to this agreement will be subject to the
prior rights of Malahide, Aylmer and Bayham to have their requests for use processed in
preference to those of any non-party user. The parties hereby agree that, as between
ihem, their requests for use shall be processed by Malahide in the order in which they
are submitted on the Work Order Forms attached hereto.
(2) The partíes agree that they will submit all requests for use of the GIS/GPS
System on the Work Order Forms attached hereto and Malahide agrees to process
those requests within a reasonable period of time and as provided for in this agreement.
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(3) Malahide agrees to hire an employee or employees, as required, to administer
and
'operate the said GIS/GPS System and Malahide shall be responsible for
compensating the said employee(s).
(4) The parties agree that Malahide shall not be liable for any delay in the
processing of Work Orders when the processing of the said Work Order is delayed
and/or precluded by reason of illness, act of God, fire, threat, natural disaster, labour
stríkes, supplier issues or any other like event beyond Malahide's control.
10. Termination and Renewal
This Agreement shall only be terminated prior to the expiry of the Term or any
renewal thereof if all the parties agree, in writing, to the said termination. The parties
may also terminate the Agreement, by written agreement, at the expiry of the Term of
any renewalthereof. Notwithstanding the foregoing, the Owner, at it sole option, may
terminate this Agreement at the expiry of the Term of any renewal thereof, which date
shall be no less than three years from the date of execution hereof, by providing written
notice of the said termination to the parties.
A party's participation in this Agreement may be terminated upon an event of default
as hereinafter defined.
Upon termination of this Agreement for any reason, the parties agree that the
GIS/GPS system shall remain the property of Malahide.
I 1. Default
lf a party fails to advance moneys as required by this agreement, the same
shall constitute default. The parties not in default shall, by written notice delivered
personally to the defaulting party, specify details of default and require that it
shall be cured within thirty (30) calendar days of the said notice. ln the event the
default is not cured within the period specified herein, the defaulting party's
participation in this Agreement shall be terminated and the said defaulting party shall
forfeit any further rights pursuant to this Agreement.
12. Amendment of Agreement
lf at any time during the continuation of this agreement the parties shall deem it
necessary or expedient to make any alteration to any clause contained in this
agreemeñt, they may do so by a writing signed by them and endorsed on these
articles, and all of these alterations shall be adhered to and have the same effect as
if they had been originally embodied in and formed part of this agreement.
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13. Notice
(1) All notices under this agreement shall be in writing, duly signed by the party
giving such notice, and effectively given if delivered personally, sent by prepaid courier
éervice, or by facsimile or other telecommunication to the application address set out
below:
To: The Corporation of the Township of Malahide
87 John Street South
Aylmer, ON N5H 2C3
Facsimile: 519-77 3-5334
Attention:
To: The Corporation of the Town of Aylmer
46 Talbot Street West
Aylmer, ON N5H 1J7
Facsimile: 519-765-1 446
Attention:
To: The Corporation of the Municipality of Bayham
9344 Plank Road, Box 160
Straffordville ON NOJ 1Y0
Facsimile: 51 9-866-3884
Attention:
(2) Any such communication shall be conclusively deemed to have been given and
received, if delivered or sent by courier service, on the day of delivery, and if sent by
facsimile or other telecommunication, on the day of faxing or dispatch, provided that in
any event, such day is a business day and the communication is delivered, faxed,
dispatched or sent prior to 4:30 p.m. IESTI on such day, and otherwise such
communication shall be deemed to have been given and received on the next business
day. Any such communication given in any other manner shall be deemed to have been
given and received only upon actual receipt. Any party may change its address for
ieceipt of communications hereunder by giving notice to the other parties hereto in the
manner set out above.
14. Governing Law
This agreement and the application or interpretation of it shall be governed
exclusively by the terms and by the laws of the Province of Ontario and each partner
irrevocably attorns to the jurisdiction of the courts of Ontario.
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15. Time
Time shall be of the essence of this agreement.
16. Headings
The headings appearing throughout this agreement shall not form part of this
agreement. The parties desire that this agreement be given a broad and liberal
interpretation.
17. Severability
Each provision of this agreement shall be severable. lf any provision of it is
illegal or invalid, the illegality or invalidity shall not affect the validity of the remainder
of this agreement.
18. Number and Gender
This agreement is to be read with all changes in gender or number as required
by the context.
19. Further Acts
The parties hereto agree to execute and deliver such further and other
documents and perform and cause to be performed such further and other act- and
things as may be necessary or desirable in order to give full effect to this agreement
and every part thereof.
20. lnterpretation
It is the desire of the parties hereto that this agreement be accorded a liberal
interpretation consistent with its declared intent and purpose.
21. Waivers
No amendment, waiver or termination of this agreement will be binding unless
executed in writing by the parties to be bound thereby. No waiver of any provision of
this agreement will be deemed or will constitute a waiver or any provision, nor will
any such waiver constitute a continuing waiver unless expressly provided for in this
agreement.
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22. Enli¡e Agreement
This agreement constitutes the entire agreement between the parties and
supersedes all prior and contemporaneous agreements, understandings and
discussions, whether oral or written, and there are no warranties or representations
between the parties except as expressly provided in this agreement.
23. Agreement Binding
This agreement shall enure to the benefit of and be bindíng on the respective
successors and assigns of each of the parties to it.
24. Gounterparts
This Agreement may be executed in any number of counterparts, each of which
when so executed shall be deemed to be an original, and such counterparts together
shall constitute one and the same instrument.
25. No Partnership
No partnership is created by this agreement. Nothing contained in this agreement
shall or shall be deemed to constitute the parties as partners nor as agent of the other
nor any other relationship whereby either could be held liable for any act or omission of
the other.
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IN WITNESS WHEREOF this agreement has been executed by the parties as
of the date first set forth above.
The Corporation of the Township of Malahide
Per:
, Mayor
Per:
, CAO/Clerk
We have authority to bind the Township.
The Corporation of the Town of Aylmer
Per:
, Mayor
Per:
, Administrator
We have authority to bínd the Town.
The Corporation of the Municipality of Bayham
Per:
, Mayor
, Administrator
We have authority to bind the Municipality.
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Schedule "A" -
Proportionate Share Time Allocation
EAST ELGIN MAPPING PARTNERSHIP
Novemb er 6) 2009
(l) Initial Capital Contribution costs :
' Server -56,671.16. Software licence for server, desktop and GeoCortex - $39,000.00
' 8 hours ofconfiguration support - $1,000.00
The total Capital Contribution Cost is $46,671.16 or $15,557.05 for each partner,
(2) Equipment Replacement Reserve - Starting in 2010 each partner will annually pay $400'00 as a flat rate fee
*ii"ftïiff be placed into an equipment reserve fund, so that in 5 years there will be $6,000'00 to purchase a new
server.
(3) Hourly Rate for Service to recover Technician wages & benefits, training costs, annual maintenance fee on
,"*.r, aeinop and GeoCortex and internet access fee. The maintenance fees for the server, desktop and GeoCortex
are effective January 1,2010. The fees are as follows:
. 2009 - $40.87lhour. 2009 - overtime rate $55.O0/hour. 2010 - $48.48/hour. 2010 - overtime rate $62.30/hour
(a) The partners are responsible for purchasing the minimum following hours:
' Bayham - I day or 7 hours a week
' Aylmer - I day or 7 hours a week
start November 6,2009 - in 2009 will bill each for 8 weeks x 7 hours: 56 hours
In 2010 Bayham and Aylmer will each be billed for 49 weeks x 7 hours : 343 hours
(5) Any mileage would be extra, with the 2009 rate being 5Ocents/km, rate may be adjusted annually.
(6) When required to perform tasks where the use of the handheld Tremble GPS by the Technician for data
collection pu.pos"i, a $10.00/day equipment replacement fee will be charged in addition to all other fees.
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Schedule '¡8" - Products
The following ESRI products are the core software solutions for the shared GIS service.
1 - ArcEditor Concurrent Use License
1 - ArcGlS Server Standard Workgroup Up to
Two Cores License
1 - ArcGlS Server Standard Workgroup One
Core Additional License
1 - Geocortex Essentials - Standard Edition Up
to Four Cores
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Schedule "C" - Services
The following is a listing of the Services that the parties anticipate will be provided and
utilized by thêm in connection with their participation in this Agreement. The list is not
comprehensive and the parties acknowledge and agree that the Services will likely
change in both form and substance as the GIS/GPS System comes on-line and as the
partíes evaluate and assess their individual needs vis a vis same.
GIS Services
l) On-going maintenance of GIS datasets such as addresses, roads and property information.
2) GIS data creation, maintenance, updating and qualþ control/qualþ assurance;
3) GIS data entry, attributing, and metadata creation;
4) Reading and interpretation of maps, blueprints, survey documents and sketches;
5) Global positioning system (GPS) data collection and coordination;
6) Providing technical support and expertise to internal staff and the general public regarding day to day
requests for GIS information and analysis.
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Schedule r'D" - Work Order Form
*Ë*6 Township of Malahide GIS Work Order Form
Btrt Cortt
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: October 30,2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: F 03
SUBJECT: Financial Report NUMBERzF2009-45
Background Comments
Please find attached the detailed financial report to October 30, 2009 for council's
information.
The detailed capital report has been updated for your information.
Strateeic Goal(sl
Goal #1 - Practice responsible financial management.
Recommendation
Thøt Staff Report F2009-45 regørdíngJinøncial reporting be received.
Respectfully submitted,
Treasurer
Encl.
Reviewed by,
Suzanna Dieleman Mantel, CGA
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2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
Account Description
2008 YearTotal 2009 YearTo Date
Ac{ual Budget Pct Used Total Budget
REPORT SUMMARY
O1-0510 GENERAL TAXATION
01-0520 OTHER REVENUES
01-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
O1-0550 SEPARATE SCHOOLTAXATION
O1-1010 GENERAL GOVERNMENT
0t-1020 couNctL
01-2010 FIRE DEPARTMENT
01-2020 POLTCE SERVTCES
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-I-AW ENFORCEMENT
01-2510 ROADS
01.2520 ROADS - WINTER CONTROL
O1-3010 WATER SYSTEM
O1.3O2O SEWAGE SYSTEM
O1-3030 WASTE DISPOSAL
O.I-35,10 HEALTH SERVICES
01-4510 PARKS & RECREATION
014520 COMMUNITY CENTRE-STRAFF
O1-4530 COMMUNITY CENTRE-VIENNA
O1-4535 EDEN COMMUNITY CENTRE
01-4540 LtBRAR|ES
01-4550 MUSEUMS BAYHAM
O1-5010 PLANNING & DEVELOPMENT
01-5012 BUSTNESS & COMMERCE
O.I-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTAL SERVICES
01-5510 CAPTTAL
O1-5520 CASH REQUIREMENTS
Fund 0l Total Revenue
O1-0510 GENERAL TAXATION
O1-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
01-0550 SEPARATE SCHOOL TAXATION
O.I-1010 GENERALGOVERNMENT
01-1020 couNctL
01-2010 FIRE DEPARTMENT
01-2020 POLTCE SERVTCES
2,710,923.53
1,297,037.91
2,435,641.92
1j90,407.14
170,263.96
47,615.87
206.62
4,931.87
89,662.02
65,761.00
't9,150.50
298,791.85
9,917.73
347,025.07
354,603.67
44,140.66
94,373.50
1 ,1 50.00
11,368.58
7,065.00
3,873.63
47,963.64
29,983.71
19,664 94
1,200.00
5,975.00
16,551.19
847,370.00
523,578.87
99.51 2,724,256.00
94.67 1,370,001.00
0.00 0.00
0.00 0.00
0 00 0.00
127.54 37,333.00
0.00 0.00
46.97 10,500.00
112.08 80,000.00
97.71 67,300.00
71.59 26,750 00
81.04 368,696.00
100.18 9,900 00
68.69 505,'t84.00
64 48 549,944.00
152.21 29,000.00
0.00 0.00
44.23 2,600.00
66.87 17,000.00
67 .29 10,500.00
50.34 7,695 00
7516 63,816.00
I't5.28 26,010.00
77.12 25,500.00
1 16.50 1 ,030.00
91.92 6,500.00
156.08 10,604.00
19.95 4,247,188 00
12't.51 430,900.00
10,696,199.38
5,768.89
1 ,816,893.00
1,190,350.00
170,254.00
456,192.47
56,624.94
240,269.84
521,091.32
100.64 10,628,207.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
84.40 540,501.00
77.66 72,915.00
72.66 330,662.00
74.0',t 704,047.00
37Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 284 of 405
2009 07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total ,ro;;l
O1-2030 CONSERVATION AUTHORITY
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-LAWENFORCEMENT
01-2510 ROADS
01-2520 ROADS - WINTER CONTROL
01-2540 STREET LIGHTS
01-3010 WATER SYSTEM
01-3020 SEWAGE SYSTEM
O1-3030 WASTE DISPOSAL
01.3510 HEALTH SERVICES
O1-3520 CEMETERIES
O1-4010 GENERALASSISTANCE
OI-4510 PARKS & RECREATION
01.4520 COMMUNITY CENTRE.STRAFF
014530 COMMUNITYCENTRE.VIENNA
01.4535 EDEN COMMUNITY CENTRE
O1-4540 LIBRARIES
O1-4550 MUSEUMS BAYHAM
O1.5OIO PLANNING & DEVELOPMENT
01-5012 BUSINESS & COMMERCE
01-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTAL SERVICES
01-5510 CAPITAL
O1-5520 CASH REQUIREMENTS
Fund 01 Total Expenditure
Fund 01 Excess Revenue Over (Under) Expenditures
Report Total Revenue
Report Total Expenditure
Report Excess Revenue Over (Under) Expenditures
36,176.00
65,836 60
52,043.60
1,152,090 92
68,503.16
46,689.73
264,575.88
281,769.89
337,791 .77
102,775.05
9,747 89
6,256.00
42,950 35
47,217.15
33,340 95
10,897.60
20,099.66
7't,671.37
84,898.28
2,182.83
34,237.67
27,421.05
1,962,190 73
10,626.00
100.00 36,176.00
71.34 92,284.00
74.46 69,897 00
97.35 1 ,1 83,438.00
58.37 1 17,355 00
96 31 48,480.00
52.37 505,183.00
51 24 549,945.00
77 35 436,732.00
1,076.63 9,546.00
59 08 16,500.00
80 21 7,800.00
76.80 55,922.00
67.83 69,616 00
64.40 51,774.00
67.17 16,225.00
84 69 23,734.00
76.95 93,144 00
85 41 99,406.00
68.21 3,200.00
72.76 47,055.00
97 .25 28,196.00
45 47 4,314,974.00
0.96 1 ,103,500.00
9,229,434.59 86.84 10,628,207.00
1.466,764.79 0.00 0.00
10,696,1 99.38
9,229,434 59
100.64 10,628,207.00
86.84 10,628,207.00
1,466,764.79 0.00 000
Page 38
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 285 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
Fund: 01 General
Category; 0???
O51O GENERAL TAXATION
Revenue
01-0510-4010 Residential & Farm
01 -05 1 0-4020 Multi-Residential
01 -051 0-4030 Commercial Unoccupied
01-0510-4040 Commercial Occupied
01-0510-4050 lndustrial Unoccupied
01-0510-4060 lndustrial Occupied
0'1-0510-4070 Pipelines
01-0510-4080 Farmlands
0l-0510-4090 Managed Forests
Total Revenue
Expense
01 -0510-5620 Tax Adjustments
01 -051 0-5630 Assessment Cherges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,098,888.47
44,892.73
8,597.01
198,032.59
'1,961.41
97,689.27
49,064.93
211,043.',13
753.99
77.04 2,724256.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0 00 0.00
0.00 0.00
0.00 0.00
0-00 0.00
2,710,923 53 99.51 2,724,256 00
5,693.89
75.00
0.00
0.00
0.00
0.00
5,768.89 000000
2,705,'.!54.64 99.30 2,724,256.00
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 286 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 'l To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
Account Description
2008 YearTotal 2009 YearTo Date
Ac'tual Budget Pct Used Total Budget
O52O OTHER REVENUES
Revenue
01-0520-4'l 10 Grants & Subsidies
01 -05204120 Sundry Revenue
01-0520-4'130 lnterest on Taxes - Current
0'l-0520-4140 lnterest on Taxes - Prior
0 1-0520-4150 lnvestment income
01-0520-41 80 Prior Year Surplus(Deficit)
Total Revenue
Dept Excess Revenue Over (Under) Expenditures
1,297,037.91 94.67 1,370,001.00
1,297,037.9'l 94.67 1,370,001.00
1 ,194,000.00
2,793.79
24,804.31
4',1,345.62
4,094.19
30,000.00
1 00.00 1 ,1 94,001 .00
139.69 2,000.00
77.51 32,000.00
98.44 42,000.00
5.85 70,000.00
100.00 30,000.00
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 287 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
O53() COUNTY TAXATION
Revenue
01-0530-40'10 County - Residential
0l-0530-4020 County - Multi-Residential
01-0530-4030 County - Commercial Unoccupied
01-0530-4040 County - Commercial Occupied
01-05304050 County - lndustrial Unoccupied
01-0530-4060 County - lndustrial Occupied
01-05304070 County - Pipelines
01-05304080 County - Farmlands
01-05304090 County - Managed Forests
Total Revenue
Expense
01-0530-5100 County Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,435,641.92
1 ,816,893.00
1,816,893.00
618,748.92
1 ,909,316.43
40,837.53
7,695.89
149,582.95
1,742.63
89,'172.79
44,632.89
'191,974.93
685.88
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000 0.00
0.00
000
000
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 288 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period '1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009YearTo Date
ActualAccount Description Budget Pc't Used Total Budget
O54O PUBLIC SCHOOL TAXATION
Revenue
01-0540-4010 Pub Sch - Residential
01-0540-4020 Pub Sch - Multi-Residential
01-0540-4030 Pub Sch - Commercial Unoccup
01-0540-4040 Pub Sch - Commercial Occup
01-0540-4050 Pub Sch - lndustrial Unoccup
01-0540-4060 Pub Sch - lndustrial Occup
01-0540.4070 Pub Sch - Pipelines
0'l-0540-4080 Pub Sch - Farmlands
01-0540'4090 Pub Sch - Managed Forests
Total Revenue
Expense
01-0540-5100 Pub Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,'190,407.'t4
1,190,350.00 0.00 0.00
1 ,1 90,350.00
57.14 0.00
764,034.98
7,296.07
8,466.43
't42,794.50
2,811.22
128,995.10
60,711.67
75,047.53
249.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
0.00 000
0.00
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 289 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
AciualAccount Description Budget Pct Used Total Budget
O55O SEPARATE SCHOOL TAXATION
Revenue
01-0550-4010 Sep Sch - Residential
01-05504020 Sep Sch - Multi-Residential
01-0550-4030 Sep Sch - Commercial Unoccup
01-0550-4040 Sep Sch - Commercial Occup
01-0550'4050 Sep Sch - lndustrial Unoccup
01-0550-4060 Sep Sch - lndustrial Occup
01-0550-4070 Sep Sch - Pipelines
01-0550-4080 Sep Sch - Farmlands
01-0550-4090 Sep Sch - Managed Forests
Total Revenue
Expense
01-0550-5100 Sep Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
60,I 81 .85
219.20
2,471.55
42,359.77
819.35
38,340.10
17,995.64
7,830.05
46.45
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
't70,263.96 0.00 0.00
170,254.00 0.00 0.00
170,254.00 0.00 0.00
9.96 0.00 000
4,621.008.57 112.87 4,094,257.00
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 290 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
Category: 1???
101O GENERAL GOVERNMENT
Revenue
01-1010-41 10 Grants & Subsidies
01 -10'10-4120 Tax Gertificates
01-10104130 Fees & Service Charges
01-10'104140 Lottery Licences
01-1010-4'190 Contributions from Reserves
Total Revenue
Expense
01-1010-5100 Salaries & Wages
01-1010-51 10 Statutory Benefits
01-1010-5120 Non-Statutory Benef¡ts
01-1010-5140 Payroll Service Charge
01-1010-5145 Bank Service Charges
01-101 0-5160 lnternet Charges
01-1010-5170 Supplies
01-1010-51 80 Computer Support
01-1010-5185 lT & GIS Support
01-1010-5210 Utilities
01 -1010-5220 Subscriptions & Publications
01 -1 01 0-5240 Advertising
01-1010-5250 Association & Membership Fees
01-1010-5260 Auditing Fees
01-1010-5270 Building Maintenance
01-1010-5280 Equipment Maintenance
01-1010-5290 Grounds Maintenance
01-1010-5300 lnsurance
01-'1010-5305 lnsurance Deductibles
01-1010-5310 Legal Fees
01-1010-5320 Postage & Courier
01-1010-5330 Training & Education
01-1010-5340 Gonferences & Seminars
01-1010-5350 Travel
01-1010-5360 Telephone
0l-1010-5370 Sundry
Total Expense
Dept Excess Revenue Over (Under) Expenditures
15.00
6,29',t.70
28,784.50
4,441.67
8,083.00
0.00
89.88
137.07
63.45
346.46
0.00
7,000.00
21,000.00
7,000.00
2,333.00
47,615,87 127.54 37,333.00
257,959.17
23J28.90
39,862.01
3,007.94
't,'t90.52
791.50
7,768.06
21,086.11
0.00
6,208.19
651.08
570.87
2,042.70
7,983 00
11,750.77
12,873.79
1,424.04
't7,377.13
1,470.',10
3,225.60
9,371.'15
2,411.16
488.31
3,822.08
6,993.87
12,734.42
85.96 300,083.00
70.07 33,009.00
88 56 45,012.00
85.94 3,500.00
91.58 1,300.00
86.22 918.00
84.44 9,200.00
94.13 22,400.00
0.00 13,200.00
66.97 9,270.00
91 .70 710.00
57.09 't,000.00
90.79 2,250.00
98.56 8,100 00
97 .92 12,000.00
96.80 13,300.00
113.92 1,250.00
99.30 17,500.00
14.70 10,000.00
129.02 2,500.00
82.71 11,330.00
80.37 3,000.00
12.21 4,000.00
74.22 5,150.00
93.02 7,519.00
424.48 3,000.00
456J92.47 84.40 540,501.00
(408,576.60)81 .20 (503,168.00)
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 291 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period '10 Ending OCT 31,2009
30/'10/2009 9:474M
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
1020 couNctL
Revenue
01-1020'4130 Sundry Revenue
Total Revenue
Expense
0l-1020-5100 Salaries & Wages
01-1020-51 10 Statutory Benefits
01-'1020-5250 Association & Membership Fees
01-1020-5260 Profl Serv/Council Directed
01-1020-5340 Conferences & Seminars
01-1020-5350 Travel
0l-1020-5370 Sundry
01-1020-5410 Election Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
206.62 0.00 000
206.62 000000
44,385.18
2,318.'12
0.00
2,879.95
5,996.63
391.50
453.56
200.00
80.61 55,061.00
77.27 3,000.00
0.00 1,854 00
0.00 0 00
85.67 7,000.00
19.58 2,000.00
90.71 500.00
5.71 3,500.00
56,624 94 77.66 72,915.00
(56,418.32)77.38 (72,91 5.00)
(464,994 92)8072 (576,083.00)
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 292 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
2008 Year Total 2009YearTo Date
ActualAccount Descr¡ption Budget Pct Used Total Budget
Category: 2???
2O1() FIRE DEPARTMENT
Revenue
01-2010-4130 Fees & Service Cherges
0'l-2010-4180 Donations
01-2010-4190 Contributions from Reserves
Total Revenue
Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,200.00
1,731.87
0.00
128.00
0.00
0.00
2,500.00
0.00
8,000.00
4,931.87 46 97 10,500.00
0'l-2010-5100 Salaries & Wages
01 -20'10-51 02 FireFighters Remuneration
0l-2010-5105 Emergency Plann¡ng Weges
01-2010-51 10 Statutory Benefits
01 -201 0-51 20 Non-Statutory Benefits
01-2010-5130 Uniforms
01-2010-5150 Supplies - Emergency Op Centre
01 -201 0-5160 Supplies - Medical Response
01 -201 0-5165 Supplies - Municipal Water Consumption
01-2010-5170 Supplies - Office
01-2010-5175 Equipment Purchase - Operating
01-2010-5180 Equipment Purchase - Protective
01-2010-5210 Utilities
01 -201 0-5240 Advertising
01-2010-5250 Association & Membership Fees
01 -2010-527 O Building Maintenance
01 -20'l 0-527 5 Cleaning Supplies
01-2010-5280 Equipment Maintenance
01-2010-5285 Communications Eq Maintenance
01-2010-5290 Grounds Maintenance
01 -201 0-5295 Vehicle Maintenance
01-2010-5300 lnsurance
01-2010-5310 Legal
01-2010-5320 Postege & Courier
01-2010-5330 Training & Education - Fire
01-2010-5335 Training & Education - Emergency Planning
01 -2010-5340 Gonferences & Seminars
01-2010-5350 Travel
01-2010-5360 Telephone - Stations
01-2010-5365 Telephone - Chief
01-2010-5370 Sundry
01 -2010-5420 Fire Prevention Expense
01 -2010-5425 Public Education
01-2010-5430 91 1 Dispatching
01-2010-5440 911 Other
01-2010-5450 Automatic Aid Contract
52,745.34
53,488.41
3,529.00
9,515.60
7,470.01
399.06
0.00
103.62
0.00
1,254.07
2,052.20
8,489.21
12,541.10
0.00
450.00
1,907.35
144.43
2,287.55
3,609 10
2,375.36
4,402.65
20,949.28
0.00
't,07411
21,406.29
44.54
1,169.'16
3,211.62
2,307.63
532.86
460.75
't,945.70
1 ,156.37
15,998.16
3,249.31
0.00
85.14
64 14
41.96
82 82
70.78
53.2',1
0.00
0.00
0.00
125.41
24.14
99.87
69.58
0.00
62.07
31.79
28.89
76.25
72.18
79.18
77.72
100.41
0.00
89.51
99.1 0
2.23
38.97
85.64
76.92
88.81
5.76
86.48
115.64
95.58
81.23
0.00
61,948.00
83,394.00
8,411.00
1't,489.00
10,554.00
750.00
1,000.00
0.00
1,000.00
1,000.00
8,500.00
8,500.00
18,025.00
500.00
725.00
6,000.00
500.00
3,000.00
5,000.00
3,000.00
5,665.00
20,863.00
1,000.00
1,200.00
21,600.00
2,000 00
3,000.00
3,750.00
3,000.00
600 00
8,000.00
2,250.00
I,000.00
16,738.00
4,000.00
2,700.00
240,269.84 72.66 330,662.00
(235,337.97)
Page
73.51 (320,162.00)
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 293 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
AclualAccount Description Budget Pct Used Total Budget
2020 POLTCE SERVIGES
Revenue
01 -20204120 POA Revenues
0'l-2020-4130 Sundry
01 -20204190 Contributions from Reserves
Total Revenue
Expense
01 -2020-5210 Utilities
01 -2020-527 0 Building Maintenance
01 -2020-5290 Grounds Maintenance
01-2020-5300 lnsurance
01-2020-5360 Telephone
01 -2020-5450 Service Contract
O'l -2020-5460 Police Services Board
Total Expense
Dept Excess Revenue Over (Under) Expenditures
89,662.02 '112.08 80,000.00
521,091.32 74.01 704.047.00
(431,429.30)69.13 (624,047.00)
80,864.07
8,797.95
0.00
269.55 30,000.00
0.00 0.00
0.00 50,000.00
769.51
0.00
275.9'l
168.00
115.24
519,762.66
0.00
24.90 3,090.00
0.00 500.00
1 10.36 250.00
't00.00 168.00
19.21 600.00
74.63 696,439.00
0.00 3,000.00
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 294 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 YearTotal 2009 YearTo Date
Account Description Actual Budget Pct Used Total Budget
2O3O CONSERVATION AUTHORITY
Expense
01-2030-5460 Conservation Authority
Total Expense
Dept Excess Revenue Over (Under) Expenditures
36,176.00 100 00 36,176.00
36,176.00 1 00.00 36,1 76.00
(36,176.00)'r00.00 (36,176.00)
Page 10
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 295 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period ',l0 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
2O4O PROTECTIVE INSPECTION & CONTRO
Revenue
01-20404'130 Building Permits
01-2040-4140 Septic System Permits & PDC's
01-20404150 Sundry Revenues
Total Revenue
Expense
01-2040-5100 Salaries & Wages
01-2040-51 10 Statutory Benefits
0'l -2040-51 20 Non-Statutory Benefits
01-2040-5'170 Supplies
01-2040-5175 Enforcement Costs
01 -2040-5220 Subscriptions & Publication
01 -2040-5240 Advertising
01-2040-5250 Association & Membership Fees
01 -2040-5295 Veh icle Maintenance
01-2040-5300 lnsurance
01-2040-5310 Legal Fees
01-2040-5330 Training & Education
01-2040-5340 Conferences & Seminars
01-2040-5350 Travel
01-2040-5360 Telephone
01-2040-5370 Sundry
01 -2040-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
57,536.00
8,225.00
0.00
95.89 60,000.00
117.50 7,000.00
0.00 300.00
65,761.00 97.71 67,300 00
45,983.87
4,204.62
8,336.81
229.84
9.59
223.50
0.00
200.00
222.86
902.00
0.00
344.95
't,492.42
696.60
307.98
81.56
2,600.00
76.74
63.79
92.75
24.85
0.00
89.40
0.00
50 00
21.70
100 00
0.00
13 80
59.70
77.40
57.03
5.29
100.00
59,920.00
6,s91.00
8,988.00
925.00
0.00
250 00
200.00
400.00
't,027.00
902.00
2,500.00
2,500.00
2,500.00
900.00
540.00
1,541.00
2,600.00
65,836.60 71.34 92,284.00
(75.60)0.30 (24,984.00)
11Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 296 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period '10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
2O5O BY-LAW ENFORCEMENT
Revenue
01-20504120 Dog Tag Sales
01 -2050-41 30 Administration Fees
01-2050-41 50 Recoverable Costs
Total Revenue
Expense
01-2050-5100 Salaries & Wages
01-2050-51 10 Statutory Benefits
01-2050-5120 Non-Statutory Benefits
01-2050-5150 Health & Safety Supplies
01-2050-5170 Supplies
01-2050-5175 Enforcement Costs
01 -2050-5240 Advertising
01-2050-5250 Association & Membership Fees
01 -2050-5295 Vehicle Maintenance
01-2050-5300 lnsurance
01-2050-5310 Legal Fees
01-2050-5330 Training & Education
01 -2050-5340 Conferences & Seminars
01-2050-5350 Travel
01-2050-5370 Sundry
01-2050-5450 Service Contract
01-2050-5470 Dog Tags - Licensing Agent
01-2050-5475 Dog Tags - Supplies
Total Expense
Dept Excess Revenue Over (Under) Expenditures
19,150.50 71.59 26,750.00
52,043.60 74.46 69,897.00
(32,893.10)76.23 (43,147.00)
17,248.00
250.00
1,652.50
87.33 't9,750.00
0.00 0.00
23.61 7,000.00
17,720.92
1,539.60
3,097.20
0.00
364.47
1,620.72
0.00
389.00
1,097.47
902.00
10,714.70
911.39
474.00
0.00
30.26
10,550.00
2,631.87
0.00
65.07
51.39
75.82
0.00
242.98
40.52
0.00
75.53
73.16
100.00
267.87
45.57
31.60
0.00
0.00
68.06
75.20
0.00
27,234.00
2,996.00
4,085.00
200.00
150.00
4,000.00
515.00
515.00
'1,500.00
902.00
4,000.00
2,000.00
1,500.00
300.00
0.00
15,500.00
3,500.00
1,000.00
Page 12
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 297 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2009 Year To Date
Actual Budget Pct Used Total Budget
2510 ROADS
Revenue
01-2510-4110 Grants & Subsidies
01-2510-4120 Sundry
01-2510-4'130 Service Charges
0'l-2510-4140 Permit Fees
Total Revenue
Expense
01-2510-51 00 Salaries & Wages
01-2510-5'1 '10 Statutory Benefits
01 -2510-5120 Non-Statutory Benefits
01-2510-5130 Clothing Allowance
01-2510-5170 Materials
01-2510-5180 Fuel Clearing
01 -2510-5'185 Vehicle Repairs-Clearing,Other
01 -2510-52'1 0 Utilities
01 -251 0-5240 Advertising
01-2510-5250 Association & Membership Fees
01 -2510-527 O Building Maintenance
O'l -2510-527 5 Equipment Maintenance
01-251 0-5290 Drainage Assessments - Materials
01-2510-5300 lnsurance
01-2510-5310 Legal Fees
01-2510-5330 Training & Education
01-25'10-5340 Conferences & Seminars
01-2510-5350 Travel
01-2510-5360 Telephone
0l-2510-5370 Sundry
0 l -251 0-6100 Truck 1 - Salaries & Wages
01-2510-6109 Truck 1 - Fuel
01-2510-61 10 Truck 1 - Repairs & Maintenanc
01-25'10-6112 Truck 2 - Repeirs & Maintenance
01-2510-61 '13 Truck 2 - Fuel
01-2510-6120 Truck 4 - Salaries & Wages
01-2510-6129 Truck 4 - Fuel
01-2510-6130 Truck4 - Repairs & Maintenanc
01-2510-6140 Truck 5 - Salaries & Wages
01-2510-6149 Truck 5 - Fuel
01-2510-6150 Truck 5 - Repairs & Maintenanc
01-2510-6160 Deere Tractor 12 - Wages
01 -251 0-61 69 Deere Tractor 12 - Fuel
01-2510-6170 Deere Tractor 12 - Repairs & Maint
01-2510-6200 Grader 6 - Wages
01-2510-6209 Grader 6 - Fuel
01-25'10-6210 Grader 6 - Repairs & Mainten
01-2510-6220 Grader 7 - Wages
01-2510-6229 Grader 7 - Fuel
01-2510-6230 Grader 7 - Repairs & Maintenan
01-2510-6240 Case Loader 13 - Wages
284,972.0',1
't1,009.17
570.67
2,240.00
77.29 368,696.00
0.00 0.00
0.00 0.00
0.00 0.00
298,79'1.85 81.04 368,696.00
134,660.66
35,337.10
66,786.34
1,050.92
3,684.39
29,477.0'l
12.90
18,0',12.17
872.92
0.00
18,370.24
13,688.81
1,260.47
44,589.00
0.00
2,347.05
4,693.86
192.60
2,114.71
2,553.43
552.68
4,036.87
1,435.84
532.22
784.67
921.47
5,081 70
15,988.13
2,835.70
803.52
2,695.12
433 68
471.61
4,298.51
1,067.06
4,472.70
3,302.91
2,823.10
1, t73.95
2,603.59
617.60
94.17
74.12
't 05.1 0
27.44
38.78
28.76
0.26
87.44
349.17
000
153.09
34222
18.01
100.00
0.00
26 08
312.92
38.52
84.59
255.34
3.25
0.00
1.39
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13
143,000.00
47,678.00
63,545.00
3,830.00
9,500.00
102,500.00
5,000.00
20,600.00
250.00
250.00
12,000.00
4,000.00
7,000.00
44,589.00
500.00
9,000.00
1,500.00
500.00
2,500.00
1,000.00
'17,000.00
0.00
103,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 298 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 'l To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
0'l-2510-6249
01 -251 0-6250
01-25't0-6269
0't-2510-6270
01 -251 0-6280
01 -251 0-6289
01-2510-6290
01 -251 0-6300
01 -251 0-6309
01 -251 0-631 0
01-2510-6320
01 -251 0-6329
01 -251 0-6330
01-2510-6340
01 -251 0-6349
01 -251 0-6350
01 -251 0-6369
01 -251 0-6389
01 -251 0-6390
01 -251 0-6409
01 -251 0-64 ,l 0
01-2510-6420
01-2510-6429
01 -251 0-6430
01-2510-6440
01 -251 0-6449
01-25't0-6450
01-2510-7400
01-2510-74',t0
o't-2510-7450
0't-2510-7460
01-25'10-7500
01-25',t0-7510
0'l-2510-7520
0 t -251 0-7530
0't-2510-7600
01-2510-7610
01-2510-7620
01 -251 0-7630
01 -251 0-7650
01-2510-7660
01-2510-7700
01-2510-7710
01 -251 0-7800
01-2510-78',t0
01-25',t0-7850
01 -251 0-7860
01 -251 0-7900
o't-2510-7950
01 -251 0-8000
3,841 33
4,473.28
70.56
142.46
327.00
1,734.38
1,634.25
699.21
543.26
1,302.62
1,443.37
4,'t79.67
24,243.17
1,683.72
585.96
630.97
284.90
2,159.78
2,056.01
1,586.02
3,715.72
1,332.18
5,039.36
'18,445.13
163.44
4,782.91
4,086.41
2,888.84
4,611.75
10,806 25
24,474 26
18,797.44
16,280 40
8,083 67
9,431.54
11,780.97
28,161.14
11,894.65
47,482.14
7,555 57
701.25
5,462 61
0.00
8,174.63
't4,190.30
1,033.58
578.07
4,155.30
2,456.12
79,362.03
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
288.88
92.24
108.06
222.49
96.40
88 00
80 84
471.58
124 01
137.37
297.37
135 66
41.98
0.00
68 28
0.00
90.83
101.36
51.68
9.63
92.34
54.58
99.20
14
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1,000.00
5,000.00
10,000.00
11,000.00
19,500.00
18,500.00
10,000.00
2,000.00
9,500.00
20,500.00
4,000.00
35,000.00
18,000.00
0.00
8,000.00
4,000.00
9,000.00
14,000.00
2,000.00
6,000.00
4,500.00
4,500.00
80,000 00
Case Loader 13 - Fuel
Case Loader 13 - Repairs & Mainte
Truck 14 - Fuel
Truck 14 - Repairs & Ma¡ntena
Deere Backhoel0 - Wages
Deere Backhoe 10 - Fuel
Deere Backhoe 10 - Repairs & Main
Tractor & Mower 11 - Wages
Trector & Mower 11 - Fuel
Tractor & Mower 11 - Repairs
Truck I - Wages
Truck 8 - Fuel
Truck I - Repeirs & Maintenance
Bulldozer 15 - Wages
Bulldozer 15 - Fuel
Bulldozer 15 - Repairs & Maintenance
Truck 18 - Fuel
Truck 17 - Fuel
Truck 17 - Repeirs & Maintenance
Truck 9 - Fuel
Truck 9 - Repairs & Maintenance
Truck 3- Wages
Truck 3 - Fuel
Truck 3- Repe¡rs & Maintenance
Truck 9 - Wages
Truck 9 - Fuel
Truck 9 - Repairs & Maintenance
Bridge Maintenance - Wages
Bridge Maintenance - Material
Culvert Maintenance - Wages
Culvert Maintenance - Material
Weed/Brush/Ditch - Wages
Weed/Brush/Ditch - Material
Catch Basins - Wages
Catch Basins - Material
Hardtop Maintenance - Wages
Hardtop Maintenance - Material
Loosetop Maintenance - Wages
Loosetop Maintenance - Materials
Grading - Wages
Grading - Material
Dust Control - Wages
Dust Control - Material
Safety Devices - Wages
Safety Devices - Material
Sidewalk Maintenance - Wages
Sidewalk Maintenance - Materia
CN Crossing Safety Devices
Road Names
County Roads - Wages
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 299 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period '10 Ending OCT 31,2009
30/10/2009 9:474M
2008 YearTotal 2009YearTo Date
Account Description Ac'tual Budget Pcl Used Total Budget
01-2510-8010 County Roads - Materials
Total Expense
Dept Excess Revenue Over (Under) Expenditures
305,904.1 3 105.96 288,696.00
1j52p90.92 97.35 1,183,438.00
(853,299.07)104.73 (814,742.00)
15
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 300 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pcl Used Total Budget
2520 ROADS. WINTER CONTROL
Revenue
01-25204110 Grants & Subsidies
Total Revenue
Expense
01-2520-5100 Salaries & Wages
01 -2520-517 O Materials
0'l -2520-5280 Equ ipment Maintenance
0'l-2520-5370 Sundry
01-2520-5520 Service Contract - Pt Buruell
01-2520-5530 Service Contract - Vienna
01-2520-5540 Service Contract - Straff
01-2520-5550 Service Contract - Eden
01-2520-5555 Service Contrect - Richmond
0l -2520-5560 Service Contract - Sidewalks
Total Expense
Dept Excess Revenue Over (Under) Expenditures
9,917.73
9,917.73 100 18 9,900.00
68,503. 16 58 37 117,355.00
(58,585.43)54 52 (107,455.00)
'100.18 9,900.00
13,308.98
32,683.21
4,669.72
0.00
4,677.00
3,I 05.00
3,576.00
1,685.00
2,627.00
2,171.25
50.12
81.71
23.95
0.00
51.97
62.1 0
79.47
56.1 7
105.08
3'1.02
26,555.00
40,000.00
19,500.00
300 00
9,000.00
5,000.00
4,500 00
3,000.00
2,500.00
7,000.00
Page 16
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 301 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
Account Description
2008 YearTotal 2009 YearTo Date
Ac{ual Budget Pct Used Total Budget
2540 STREET LIGHTS
Expense
01-2540-5520 Sl-A Port Bunivell
01-2540-5530 SLA Vienna
01-2540-5540 SLA Straffordville
01-2540-5550 Slá Eden
01-2540-5560 Sl-A Corinth
01 -2540-557 0 Sl-A Richmond
Total Expense
Dept Excess Revenue Over (Under) Expendítures
Category Excess Revenue Over (Under) Expenditures
46,689.73 96.31 48,480.00
(46,689.73)96.31 (48,480.00)
(1,694,486.20)83.92 (2,019,193.00)
18,449.47
5,404.46
11,024.22
7,1 63.1 3
1,845.49
2,802.96
114.17
89.18
77.96
1',tB.20
60.91
92.5',1
16,160.00
6,060.00
14,140.00
6,060.00
3,030.00
3,030.00
Page 't7
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 302 of 405
2009 07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
Ac,tualAccount Description Budget Pct Used Total Budget
Category: 3???
3O1O WATER SYSTEM
Revenue
01-3010-401 0 Water revenues
01-3010-41 '1 0 Grants & Subsidies
01 -3O1O41 20 Water Meters
01-3010-4140 Water Connect Chgs Vienna
01-3010-4'150 Water penalties
Total Revenue
Expense
01-3010-5100 Salaries & Wages
01-3010-51 10 Statutory Benefits
01-3010-5120 Non-Statutory Benefits
01-3010-5170 Supplies
0't-3010-5175 Tools and Equipment
01-3010-5180 Lab Fees
01-3010-5210 Utilities
01-3010-5240 Advertising
01-3010-5250 Association Fees
01-3010-5260 Auditing Fees
01-3010-5280 System Maintenance
01-3010-5295 Vehicle Maintenance
01-3010-5300 lnsurance
01-3010-5330 Training & Education
01-3010-5335 Licences
01-3010-5340 Conferences & Seminars
01-3010-5360 Telephone
01-3010-5370 Sundry
01 -301 0-5400 Transfers to Reserves
01 -3010-541 0 Water Quality Management
01 -301 0-5450 Service Contract - Secondary System
01 -30'l 0-551 0 Administrative Overhead
0l-30'10-5520 Water Supply
01 -301 0-5620 Water adjustments
Total Expense
Dept Excess Revenue Over (Under) Expenditures
293,025.58
40,041.55
2,250.00
5,658.01
6,049.93
59.63 491,384.00
0.00 0.00
't50.00 1,500.00
'100.00 5,658.00
91.09 6,642 00
347,025.07 68.69 505,184.00
63,488.89
5,677.48
9,268.60
'1,359.44
I,593.00
4,052.00
I,517.58
223.18
475.00
1,717.00
9,3'19.75
'1,107.50
676.00
1,332 62
0.00
1,809.12
1,007.95
0.00
0.00
525.00
103,747.83
4,848.00
44,493.07
6,336.87
87.24 72,779.00
70 94 8,003.00
84.89 I 0,918.00
33.65 4,040.00
132.75 1,200.00
47.20 8,585.00
78.27 1,939.00
110.49 202.00
94.06 505.00
'100.00 1,717.00
98.10 9,500.00
91.38 1,212.00
100.00 676.00
102.51 1,300.00
0.00 600,00
51.69 3,500.00
132.97 758.00
0.00 101 .00
0.00 65,000.00
21.00 2,500.00
48.56 213,667.00
100.00 4,848.00
48.56 91,633.00
0.00 0.00
264,575.88
8,244,919.00
505,1 83.00
1.00
52.37
82,449.19
Page 18
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 303 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 'l To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
3O2() SEWAGE SYSTEM
Revenue
01-30204010 Sewer revenues
0'l-3020-4'125 lnvestment lncome - Sewer Fund
01-3020-4130 Septage receiving Charges
01-3020-4150 Sewer penalties
Total Revenue
Expense
01-3020-51 00 Salaries & Wages
01-3020-51 10 Statutory Benefits
01 -3020-5120 Non-Statutory Benefìts
01-3020-5130 Clothing Allowance
01-3020-5170 Supplies - Plant
01-3020-5175 Supplies - Collection
01-3020-5180 Lab Fees
01-3020-5'190 Chemicals
01-3020-5210 Utilities - Plant
0l-3020-5211 Utilities - Collection System
01 -3020-521 5 Property taxes
01-3020-5240 Advertising
01-3020-5250 Association & Membership Fees
01-3020-5260 Auditing Fees
01 -3020-5270 Building/Plant Maintenance
01 -3020-527 5 Odour Control
01-3020-5280 System Maintenance
01-3020-5285 Equipment Mtce - Plant
0't -3020-5290 Grounds Maintenance
01-3020-5295 Vehicle Maintenance
01 -3020-5300 Sludge Haulage/Disposal
01-3020-5305 lnsurance
01-3020-5330 Training & Education
01-3020-5335 Licences
01-3020-5340 Conferences & Seminars
01-3020-5350 Travel
01-3020-5360 Telephone
01-3020-5370 Sundry
01-3020-5400 Transfers to Reserves
01 -3020-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
354,603.67 64.48 549,944.00
28'1,769.89 51.24 549,945.00
72,833.78 (7,283,378.00)(1.00)
350,986.02
0.00
0.00
3,617.65
66.89 524,698.00
0.00 11,000.00
0.00 9,500.00
76.23 4,746.00
109,007.95
10,046.46
13,069.88
631.89
1,875.35
8'12.88
6,754.52
4,655.20
48,566.54
18,820.85
2,229.00
't90.42
0.00
1,750.00
3,089.34
14,928.29
15,341.66
4,086.20
585.00
1 ,1 65.35
11,397.00
0.00
325.00
75.00
1,176,62
212,85
2,876,64
0.00
0.00
8,100.00
80.63
67.55
64.44
90.27
85.24
95.63
84.43
80.26
82.58
73.09
50.54
95.21
0.00
100.00
25.74
60.93
153.42
24.76
26.59
97.11
67.04
0.00
16.25
37.50
29.42
133.03
89.90
0.00
0.00
100.00
135,201.00
14,873.00
20,281.00
700.00
2,200.00
850.00
8,000.00
5,800.00
58,813.00
25,750.00
4,410.00
200.00
120.00
I,750.00
12,000.00
24,500.00
10,000.00
16,500.00
2,200.00
1,200.00
17,000.00
5,664 00
2,000.00
200 00
4,000.00
160 00
3,200 00
100 00
1 64, r 73.00
8,100 00
Page 19
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 304 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
Account Description
2008 YeerTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
3O3O WASTE DISPOSAL
Revenue
01-3030-41 10 Grants & Subsidies
01-3030-4120 Sundry
Total Revenue
Expense
01-3030-5100 Salaries & Wages
01 -3030-5240 Advertising
01-3030-5450 Service Contract - Waste Dispo
01-3030-5455 Recycling Service Contract
01-3030-5460 Large ltem/Hazardous Waste Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
44,140.66 152.21 29,000.00
337,791 .77 77.35 436,732.00
(293,651 .1 1)72.02 (407,732.00)
44,140.66
0.00
183.92 24,000.00
0.00 5,000.00
2j63.37
261.76
197,758.65
115,288.65
22,319.34
70.01 3,090.00
87.25 300.00
79.06 250,146.00
74.05 155,695.00
81 .1 6 27 ,501 .OO
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 305 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period l0 Ending OCT 3l ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
3510 HEALTH SERVICES
Revenue
01 -3510-41 10 Grants & Subsidies
Total Revenue
Expense
01-3510-5100 Salaries & Wages
01 -3510-51 10 Statutory Benefits
01 -3510-5120 Non-Statutory Benefits
01-3510-5170 Supplies
01-3510-52'10 Utilities
01-3510-5270 Building Maintenance
01-3510-5290 Grounds Maintenance
01-3510-5300 lnsurance
01-3510-5370 Sundry
01-3510-5450 Health Needs
Total Expense
Dept Excess Revenue Over (Under) Expenditures
94,373.50 0.00
94,373.50 0.00 0.00
102,775.05 1,076.63 9,546.00
(8,401.55)88.01 (9,546.00)
0.00
70,462.48
6,176.06
10,445.91
64.12
3,088.13
2,388.58
1 ,028.1 0
1,826.00
95.67
7,200.00
0.00
0.00
0.00
0.00
74.95
119.43
102.81
100.00
15.95
0.00
0.00
0.00
0.00
0.00
4,120.00
2,000.00
1,000.00
1,826.00
600.00
0.00
Page 2'l
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 306 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
3520 CEMETERIES
Expense
0'l -3520-5290 Grounds Maintenance
01 -3520-5370 Sundry/lnterest
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
9,747.89 59.08 16,500.00
(9,747.89)59.08 (16,500.00)
(156,51 7.58)36.08 (433,778.00)
9,620.00
127.89
66.34 14,500.00
6.39 2,000.00
Page
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 307 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
Account Description Actual Budget Pc{ Used Total Budget
Category: 4???
401 O GENERAL ASSISTANCE
Expense
01 -401 0-5590 General Assistance Grants
Total Expense
Dept Excess Revenue Over (Under) Expenditures
80.21 7,800.00
6,256.00 80.21 7,800.00
(6,256.00)80.2'.t (7,800.00)
Page 23
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 308 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 'l To Period 10 Ending OCT 31 ,2009
30/'10/2009 9:474M
2008 Year Total 2009 Year To Date
Ac'tualAccount Description Budget Pct Used Total Budget
4510 PARKS & RECREATION
Revenue
01-4510-41 10 Grants & Subsidies
Total Revenue
Expense
01-451 0-51 00 Salar¡es & Wages
01-451 0-51 05 Wages - Festival Support
01.451 0-51 10 Statutory Benefits
01-4510-5170 Supplies
014510-5210 Utilities
01-4510-5215 Utilities - Eden School
01 451 0-5240 Advertising
01 451 0-5270 Building Maintenance
014510-5280 Equipment Maintenance
01-4510-5290 Grounds Maintenance
01-4510-5300 lnsurance
01-4510-5370 Sundry
01 -451 0-5590 General Assistance
01-4510-5600 Canada Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1 ,I 50.00 44.23 2,600.00
'1,150.00 44.23 2,600.00
42,950.35 76.80 55,922.00
(41,800.35)78.39 (53,322.00)
16,837.74
479.60
0.00
0.00
2,901.49
(922.82)
224.76
0.00
2,118.63
10,359.07
9,455.00
298.42
0.00
1,198.46
77.26
0.00
0.00
0.00
93.90
0.00
224.76
0.00
423.73
77.36
r 00.00
59.68
0.00
108.95
2'.t,795.00
0.00
3,992.00
500.00
3,090.00
0.00
100.00
1,000.00
500.00
13,390.00
9,455.00
500.00
500.00
I ,1 00.00
Page 24
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Page 309 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
4520 COMMUNITY CENTRE-STRAFF
Revenue
0145204120 Sundry Revenue
0'l-45204130 Rentals
01-45204140 Mix
Total Revenue
Expense
0'l-4520-5100 Salaries & Wages
01 4520-51 10 Statutory Benefits
014520-5170 Supplies
01-4520-5210 Utilities
O'l 4520-5240 Advertising
01 4520-5270 Building Maintenance
01 -4520-5280 Equipment Maintenance
01 -4520-5290 Grounds Maintenance
01-4520-5300 lnsurance
01 -4520-5360 Telephone
01-4520-5370 Sundry
01-4520-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
11,368.58 66.87 17,000.00
47,217.15 67.83 69,616.00
(35,848.57)68.13 (52,616.00)
62.33
10,010.00
1,296 25
0.00 0.00
80.08 12,500.00
28.8',1 4,500.00
8,795.01
496.18
2,298.59
15,520.53
64.00
665.38
'1,030.75
3,872.25
4,436.00
368.61
445.85
9,224.00
80.76
58.03
45.97
71.75
0.00
20.16
34.36
70.40
100.00
184.31
49.54
66.34
10,890.00
855.00
5,000.00
21,630.00
0.00
3,300.00
3,000.00
5,500.00
4,436.00
200.00
900 00
13,905.00
Page 25
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Page 310 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
Ac,tualAccount Description Budget Pct Used Total Budget
4530 COMMUNITY CENTRE-VIENNA
Revenue
01-4530-4130 Rentals
Total Revenue
Expense
01-4530-5100 Management Contract
01-4530-5'170 Supplies
01-4530-5210 Utilities
01-4530-5240 Advertising
01 -4530-5270 Building Maintenance
01 -4530-5280 Equipment Maintenance
014530-5290 Grounds Maintenance
01 -4530-5300 lnsurance
01 -4530-5360 Telephone
014530-5370 Sundry
01'4530-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
7,065.00 67 .29 10,500.00
7,065.00 67 .29 10,500.00
33,340.95 64.40 51,774.00
(26,27s.95)63.66 (41,274.00)
8,679.09
864.'10
6,810.63
64.00
2,839.23
1,181.68
2,852.70
4,436.00
406.80
'144.22
5,062.50
91.36
43.21
50.86
0.00
61.72
39.39
81 .5,|
100.00
42.38
28 84
51.20
9,500.00
2,000.00
13,390.00
0.00
4,600.00
3,000.00
3,500.00
4,436.00
960.00
500.00
9,888.00
Page 26
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 311 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
4535 EDEN COMMUNITY CENTRE
Revenue
01-4535-4130 Rentals
Total Revenue
Expense
01.4535-5180 Equipment Maintenance
01-4535-5210 Utilities
01 4535-5270 Building Maintenance
01 -4535-5290 Grounds Maintenance
01 -4535-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,873.63 50.34 7,695.00
3,873.63 50.34 7,695.00
10,897.60 67.'t7 16,225.00
(7,023.s7)82.34 (8,530.00)
0.00
4,992.60
2,555.00
1,320.00
2,030.00
0.00
74.57
73.00
66.00
100.00
2,000.00
6,695.00
3,500.00
2,000.00
2,030.00
Page 27
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 312 of 405
2009.07.22 6.3 90s0 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 3l ,2009
30/10/2009 9:474M
2008 Year Total 2009YearTo Date
ActualAccount Description Budget Pct Used Total Budget
4540 LIBRARIES
Revenue
0145404130 Lease Revenues
Total Revenue
Expense
01-4540-5210 Utilities
01 -4540-5270 Building Maintenance
01 -4540-5290 Grounds Maintenance
01-4540-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
47,963.64 75.16 63,816.00
47,963.64 75.16 63,816.00
8,382.19
7,850.65
1,712.82
2,154.00
73.98 11,330.00
101.30 7,750.00
68.51 2,500.00
100.00 2,154.00
20,099.66 84.69 23,734.00
27,863.98 69.52 40,082.00
Page 28
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Page 313 of 405
2009 07 22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Totel suoget I
4550 MUSEUMS BAYHAM
Revenue
01-455041 10 Grants & Subsidies
01-4550-4120 Sundry
01 -455041 30 Admissions
01 -4550-417 0 Children's Programs
01 -4550-41 80 Fundraising
01-4550-4185 Donations
0l -45504190 Contributions from Reserves
Total Revenue
Expense
01-4550-5100 Salaries & Wages
01-4550-51 10 Statutory Benefits
014550-5170 Supplies
01-4550-5180 Fundraising expense
014550-5190 Children's Programs
01-4550-52"10 Utilities
01-4550-5240 Advertising
01-4550-5245 Marketing
01-4550-5250 Memberships (EON)
01 -4550-527 0 Building Maintenance
014550-5280 Equipment Maintenance
01-4550-5290 Grounds Maintenance
014550-5300 lnsurance
014550-5340 Conferences & Seminars
014550-5350 Travel
01-4550-5360 Telephone
01'4550-5370 Sundry
0'l -4550-5400 Transfer to Reserves
01 4550-5450 Contracted Services
01-4550-5600 Special Project
0l-4550-5610 Special Events
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
19,081 .19
687.01
6,704.93
448.00
1,035.00
2,027.58
0.00
252.40
171 .7 5
83.81
89.60
't3.71
135.17
0.00
7,560 00
400 00
8,000.00
500.00
7,550.00
1,500.00
500.00
29,983.71 115.28 26,010.00
38,504.06
3,084.20
586.80
1,661.28
370.66
6,960.50
1,529.76
0.00
235.00
9,924.97
1,592.00
2,564.61
2,596.00
0.00
0.00
1,706.80
83.15
0.00
0.00
271.58
0.00
101.11
79.22
29.34
4',1 .79
74.13
54.06
50.99
0.00
42.73
171.',tz
'1 06.13
73.27
100.00
0.00
000
113.79
832
0.00
0.00
54.32
0.00
38,080.00
3,893 00
2,000 00
3,975 00
500 00
12,875 00
3,000.00
2,500.00
550.00
5,800.00
1,500.00
3,500.00
2,596.00
400.00
400.00
1,500.00
I,000 00
5,075.00
3,000.00
500.00
500.00
71,671.37 76.95 93,144 00
(41,687.66)62.10 (67,134 00)
(131,028.52)68.75 (190,594 0o)
Page 29
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Page 314 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/'10/2009 9:474M
2008 Year Total 2009 Year To Date
Ac{ualAccount Description Budget Pct Used Total Budget
Gategory: 5???
SOIO PLANNING & DEVELOPMENT
Revenue
01-501 0-4120 Sundry Revenue
01-501 0-41 30 Zoning Certificates
0l-5010-4140 Zoning Charges
01-5010-4150 OPA Fees
0'l-5010-4160 Minor Variance Fees
01-5010-4170 Site Plan Fees
01-5010-4'180 Plan of Subdivision Fees
01-50'1041 90 Development Agreement Fees
Total Revenue
Expense
01-501 0-5100 Salaries & Wages
01-5010-51 10 Statutory Benefits
01-5010-5120 Non-Statutory Benefits
01-5010-5170 Supplies
01 -501 0-5240 Advertising
01-5010-5250 Association & Membership Fees
01-50'10-5310 Legal Fees
01-5010-5320 Postage & Courier
01-5010-5340 Conferences & Seminars
01-5010-5350 Travel
01-5010-5370 Sundry
01-5010-5450 Consulting Fees
Total Expense
Dept Excess Revenue Over (Under) Expenditures
123.00
1,505.00
17,036.94
(1,000.00)
0.00
0.00
2,000.00
0.00
0.00
75.25
141.97
(50.00)
0.00
0.00
100.00
0.00
0.00
2,000.00
12,000.00
2,000.00
3,000.00
4,000.00
2,000.00
500.00
19,664.94 77.',t2 25,500.00
43,560.58
3,980.85
7,648.27
0.00
2,850.48
320.00
8,659.50
192.69
0.00
190.80
000
17,495.1',!
81.83
67.98
95 78
0.00
63.34
96.97
288.65
96.35
0.00
95.40
0.00
76.07
53,235.00
5,856.00
7,985.00
400.00
4,500.00
330.00
3,000.00
200.00
500.00
200.00
200.00
23,000.00
84,898.28 85.4'1 99,406.00
(65,233.34)88.27 (73,906.00)
Page 30
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 315 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31,2009
30/10/2009 9:474M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
5012 BUSINESS & COMMERCE
Revenue
01-50124170 Lease Revenues
Total Revenue
Expense
01 -50'12-5210 Utilities
01 -501 2-5240 Advertising
01 -5012-527 0 Beautification
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,200.00 1'16.50 1,030.00
1,200.00 1 16.50 1,030.00
2,'182.83 3,200.00
(e82.83)45.29 (2,170.00)
0.00
352.72
1,830.11
0.00
176.36
73.20
500.00
200.00
2,s00.00
Page 31
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 316 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 10 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
5015 TOURISM & MARKETING
Revenue
01 -5015-41 10 Grants & Subsidies
01-5015-4120 Sundry Revenues
01-5015-4170 Lease Revenues
Total Revenue
Expense
01-501 5-5100 Salaries & Wages
01 -5015-51 10 Statutory Benefits
01-5015-5210 Utilities
01-5015-521 5 lnterpretive Centre Operations
01-5015-5230 Brochures
01 -501 5-5240 Advertising
01-5015-5245 Promotional ltems
01-5015-5250 Associations & Memberships
01-5015-5260 Festivals
01 -501 5-5270 Beautification
01-5015-5290 Beach Maintenance
01-5015-5340 Conferences & Seminars
01-5015-5350 Travel
01-5015-5370 Sundry
01-5015-5600 Special Projects
Total Expense
Dept Excess Revenue Over (Under) Expenditures
5,975.00 91 .92 6,500.00
34,237.67 72.76 47,055.00
(28,262.67)69.69 (40,555.00)
2,500.00
1,075.00
2,400.00
71.43
0.00
80.00
3,500.00
0.00
3,000.00
9,703.70
31E.42
5,229.14
2,111.71
1,985.84
6,10270
0.00
350.00
3,184.00
544.32
4,092.09
0.00
15.75
600.00
0.00
1 10.84
000
76.90
53.46
66.1 I
76.28
0.00
77.78
79.60
90.72
51 .15
0.00
0.00
240.00
0.00
8,755.00
0.00
6,800.00
3,950.00
3,000.00
8,000.00
500.00
450.00
4,000.00
600.00
8,000.00
250.00
0.00
250.00
2,500.00
Page 32
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Page 317 of 405
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period l0 Ending OCT 31 ,2009
30/10/2009 9:474M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
5O2O ENVIRONMENTAL SERVICES
Revenue
01 -5020-41 10 Grants & Subsidies
01-50204140 Tile Drain Charges
Total Revenue
Expense
01-5020-5100 Salaries & Wages
01-5020-5102 Richmond Water - Wages
01-5020-51 10 Statutory Benefits
01-5020-5120 Non-Statutory Benefits
0'l -5020-51 70 Supplies/Stock
01 -5020-5260 Professional Services
01 -5020-527 O Water Sampling
01-5020-5380 Tile Drain Debt Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
16,551.19 156.08 10,604.00
27,421.05 97 .25 28,196.00
(10,869.86)61 .79 (17,592.00)
10,947.68
5,603.51
218.95
99.99
5,000.00
5,604.00
12,279.87
680.80
1,147.78
't,977.09
0.00
3,895.00
1,837.00
5,603.51
86.72 14,16'1.00
0.00 0.00
73.72 1,557.00
93.08 2124.00
0.00 750.00
389.50 1,000.00
61.23 3,000.00
99.99 5,604.00
Page 33
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 318 of 405
Municipality of Bayhrm
Capital Budget
2009
Unfin¡nced or
Proiect {,ctual to Date Reserve Alloc Budset Notes Revenues Source
to,t2s
I
12,000
spol
15 iale S{ teplSl
computer fesewe10,150
Vehicles
- Pumoer/rescue uil 328.448 330.675 I 10.00(ire aDDilatus res
Buildine
- Port Bwell Station I zs,ooo
- Straffordville Hall eledctrical t0.123
l,laior Eouinment Renewal
?asers (10)4,913 I 1.000 4.9t3 ùe com eouD res
ìadios 4.61t 4.03(tre com equD res
-Jgtum St qlC4dils/pqggß
Bunker Geæ
-s'.t5
Containment Device
Equipment Purcbase
- Pickup Truck
- Sweeper for loader
- Tractor Mower
- Hot Patcher
-l¡gqc!bo¡ gpli! rylth w/ww
- sale ofeguipment
Asphalt Projects
- Eden/Schafer intersection
- Alwrd Street
- Green Line (sections)
- Jackson Line west (sections)
- Newton Sfeet (Milton to Victoria)
Gravel Projects
- Tollgate (Light to Tumel)
- ¡4uT4y (T.elÞot t9 E4Ð
- Somers (Eden to south end)
- Owl Cage Line (culvert)
Tar & Chip Resurface
- Bogus Road (Light to Calton)
- Best (Cdloden to Talbot)
\ew Tar & Chip Surface
- Mitchell Road (Jackson to Herilge)
- Tollgate (Calton to Light)
- Light Line (complete 2008)
Othe¡
- Guud raits (700 ft)
- Works Building
- Salt Contaiment Shed
- Cæson Bridge
I
)
tJJ29.
21],70j,
92,118'
2,21411
l
il
32,926
26,'.t'.t0
l
3,0611
?1.þ]!.
?t431.
6,629
28,tq\,
29,210,
t66,!l!
78,509
'ìs 'ìt7
7,495
2't,970
t45,689
2s2
30,000
16,000
70,000
25,000
3,333
30,000
25,000
30,000
30,000
30,000
io,goo
l9,qqs
30,000
322000
50,000
90,000
60,000
10,000
15,000
25,000
180,000
15,728
2t,708
92,311
2,214
2,17 5
80,000
24,647
3 1,043
25,000
46,000
44,353
rd equip rgq
¡d 9q_lip .!!
rd equip res
road construction res
road construction res
road consÍuction res
unexpended 2008
infra resewe
gas tax feserve
lidew¡ll¿s
30t10t2009
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 319 of 405
Municipality of Bayham
Capital Budget
2009
Proiect
New
Acturl to D¡te Reserve Alloc Budset Notes ReYenues Source
20,00c
Itreet Li¡hfs
- new lishts 13.663 10,00c
- nil ms æ reouired t0.00c
Hydrant Replacement 3,800
Cub StopiRod Replacement 6,000
main water valve replacement
s,940
2,214
262,160
35,000
otters edse meter reDlacement 6_000 5,94(uater reserue
enders
trench box - solit between water-\¡ra 3.33
Infrâstruchfe Droiect 2.162-84 45(
- hench box -- snlit between water-m 2.214 3.333 2.214 ieweÍ reserue
- nrrmo rebuikls t 3.596 20.00c 4,86t tewer reserue
- stoooers fo¡ manholes in flood area 7,290 t5-00c 1.29(¡ewer reserye
- Union St oumo station reDairs 9.688 10,00c 9.68t ¡ewer reserve
- valve âchntor reDlâcemenl 3-704 ó.00c 3,704 rewer reserue
- UV rebuild 17,77t 22.004 17,715 ie\{er reserve
- Black Bridse mâin 32,000
- air blower rebuilds s.92t 3,600 s.921 ¡ewer reserve
- hvdro srse Drotection at Dlmt t5.000
- enerry consumnfion shrdv 5.800
- biosolids manaeement Dlan 2,504
- Cnntinc
mexpended 08- septqgg¡ecglyqrgfagllily
î
490,372 251,71(
- Car Dort. soffit 10,000
Play ground equipment 40,000
29771
I
2,977 læk res û¡nd
30,000Vienna Buildine
StraffBlds roof 10.350
- Guysboro 1,093
l
17.900Ec Dev - Sipns
- Wind Tower Kiosk 1-30C
30n0t20w
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 320 of 405
Municipality of Bayham
Capital Budget
2009
Proiect {ctual to Date Reserve Alloc Budset Notes Revenues Source
Asset Mmâsement 14.873 I 650 8.653 îÔMRIF
Offcial Plan review l3_540 5.000
Zonine reYiew l0-00(
- Sewer caoacitv studv t.417 r,411 sewef reserve
- SCC- Enersv cons Studv. initiatives 7.50(
- VCC, chairs 3.41 1.50(lhairs & tables
VCC, paint main hall 6-00(
Cemeterv 3.026 5,00(unexpended 08
Culhral Plm Comoletion 2.461
- Edison museum buildins desim 5,000
- Beach parking baniers
- Beach oroiects ie oath
- Picnic Tables ll5)/beach ecuioment 2.278 2.60(
- Feasibilitv shrdv aoolication 6,287
LPRCA soecial oroiect 7.886 7,88(
- New Drainaqe works 4,874 r 9.30(4.874 ,¡nexpended 08
- Moore Bridse 864
- Enviromental assess (Fabco)9,289
t.962.187 0 4.314,974 84737n
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 321 of 405
Proicct Actual to D¡te Budeet
Cash Requirements
2008 Budget
219,943
2,000
3,000
Notes
10,780
2 l 5,856
10,493
Revenues
- Reserve for Working Capital
- Trfto Comp. Reserve
- Apparatus Reserve allocation
- Annual Remtmeration reserve
- Building renewal resewe
- Major equipment reservè
- Vehicle Reserve
- Vehicle Resewe
- Gas Tax Reserve
- Equipment Reserve
- Road R.econstruction Reserve
- Meter Changeover
- new connections
- Trail Improvements (resewe)
- Park Improvements
- Playground Equipment
- Reserve
- Reserve
- Building Renewal Resewe
2,300 Friends ofEdison - donation
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 322 of 405
Proicct Actual to Date
Cash Requirements
2008 Budget
t0,626 1,103,500
19,127 donations
523,580
Revenues Notes
TOTAL
Staff Report F2009-45 regarding Financial Report. File: F0...
Page 323 of 405
TI{E CORPORATION OF THE MI]NICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: October 28,2009
FROM: Lynda Millard, Clerk FILE: F18 / R01
SUBJECT: Scarborough'sSurveyMapRestoration NUMBERzC2009-027
Purpose
To provide Council with a recommendation for reproduction of Scarborough's Survey of
Middlesex and Elgin Counties dated 1910.
Background
In April 2009, Scarborough's surveymap of Middlesex and Elgm Counties, donated by
Vane Chute, former Reevs,, was approved for restoration by Mary Gladwin, Archivist,
Oxford County.
Restoration of the map was completed in Septernber and has been hung in Council
Chambers.
At the time the map was donated, it was suggested that it be reproduced and copies sold
at the 2010 Intemational Plowing Match being held in Elgin County.
It has been difficult to obtain competitive quotes due to the size, being too large for most
scanners. It is believed the Aylmer Express will be able to carry out the necessary work
to proceed with reproduction reduced from the 40" x 40" to 28" x28" size.
The cost to produce a black and white proof will be $200 - $300. A proof is suggested to
ensure the map will reproduce with sufñcient clarity and ease of reading.
Should the map be suitable, additional copies can be ordered at a cost from $1,370 to
$1,715 for 250 to 1,000 copies.
Staff Comments
It is suggested that staffbe authorized to proceed with the proof and, if suitable,
reproduction of at least 500 colour copies, at ar avøage cost of $3. per copy. As there
seems to be a very limited number of these maps in the Middlesex-Elgin community, it
maybe a good sale item for the IPM in 2010. Proceeds couldbe designated to the new
Edison Museum building.
Staff Report C2009-027 regarding Scarborough's Survey Map Re...
Page 324 of 405
Recommendation:
*TIIAT Staff Report C2009-027 be received;
AND THAT Staff be authorized to proceed with the proof of Scarborough's map of
Middlesex and Elgin Counties and, if suitable, reproduction of 500 colour copies;
AND TIIAT proceeds be donated to the new Edison Museum facility.D
Goal # I
Goal # 3
Goal# 4
Goal # 6
Respectfully submitted
Practice responsible financial management
Create a positive business atmosphere
Be dedicated to service excellence
Provide and encourage attractive lifestyle choices
Reviewedby
Lynda Millard
Staff Report C2009-027 regarding Scarborough's Survey Map Re...
Page 325 of 405
Correspondence from the Town of Aylmer regarding "Doors Open...
Page 326 of 405
Correspondence from the Town of Aylmer regarding "Doors Open...
Page 327 of 405
Correspondence from the Town of Aylmer regarding "Doors Open...
Page 328 of 405
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Employee Training Program
DATE: October 27,2009
FILE: TIO*
NUMBER: H2009-10
Purpose
This report is to provide a proposed Employee Training Program for consideration.
Bacþround
The Occwational-Health and Safety Act requires that employers provide information, instruction and
supervision to workers to protect the health and safety of the worker. To that goal, the Municipality
currently has a general Health and Safety Policy Statement adopted by Council that applies to all staff
excepting the Fire Department (that department has a separate policy). One of the key concepts under
that policy is to comply with the spirit and intent of the OH&S Act.
In addition, the Municipalþ of Bayham Strategic Plan identified the preparation of a training needs
assessmenlprogram delivery plan as a strategic priority.
Staff Comments
Staff initiated a review of current training programs and requirements for each department and
employment category (ie: summer students etc). Each department reviewed its service areas and
appropriate training requirements. The draft list was also reviewed and finalized by the Joint Health
and Safety Committee.
Attached therefore is the proposed Employee Training Program. It should be highlighted that the
program does not contain all possible training that employees may receive, but rather the minimum to
be required. Examples of other training not listed would be special project training such as municipal
elections seminars, and detailed requirements such as annual requirements for water/wastewater staff
to maintain required certification, the content of which can vary from year to year.
Strategic Plan Goal(s)
GoaI#4 - Be dedicated to service excellence.
Recommendation
THAT the Employee Training Program as outlined in Report H2009-10 be adopted.
Staff Report H2009-10 regarding Employee Training Program. ...
Page 329 of 405
Municipality of Bayham
Staff Report H2009-10 regarding Employee Training Program. ...
Page 330 of 405
INDEX
Topic
Bacþround
Purpose
Program Roles and Responsibilities
Employee Minimum Training Requirements
Appendix A
Page
3
3
3
3
4
5
Staff Report H2009-10 regarding Employee Training Program. ...
Page 331 of 405
Bacþround
The Municipality of Bayham is a lower tier government situated in rural Southwestern Ontario.
The Municþalityprovides local services and products to approximately 6750 residents.
The Municipality employs approximately twenty-two regular fulI time employees and an additional
thirty-seven volunteer firefighters. In addition the municipality employs approximately six to eight
students on a seasonal basis to perform public works and museum duties.
The Municipality has established a Health and Safety Policy dedicated to operatin g at a standard,
which will establish our municþality as a leader in promoting and protecting the health and safety of
all employees.
Througþ active leadership and support the municipality's goal is to promote attitudes amongst our
employees that will ultimately lead to the reduction and elimination of worþlace hazards and
reduction of work place injuries.
The Occupational Health and Safety Act prescribes an employer shall provide information,
instruction and supervision to a worker to protect the health and safety of the worker and take every
precaution reasonable in the circumstances for the protection of the worker
Purpose
The purpose of this fraining program is to establish an effective training program to promote and
protect the health and safety of all employees.
Intent
The intent of the training progr¿tm is to identifr employee minimum training and education
requirements relevant to his/her duties and responsibilities in the course of him/her carrying out tasks
and assignments associated with those duties and responsibilities.
The Municipality's Fire Deparbnent has established a health and safety program and raining
program for all firefighters. This program does not apply to fire deparrnent personnel.
Program Roles and ResponsibÍlities
(.Administrator" - overall administration of the Municipality of Bayham Training Program.
Ensures Deparbnent Heads provide appropriate hainingprogr¿tms to employees.
"Deparfment Head" - includes Fire Chief; Manager, Public V/orks; Treasurer; Clerk; Deputy
Clerk; Chief Building Official, Water/IVastewater Superintendent. The Dqrartrnent Head shall be
Staff Report H2009-10 regarding Employee Training Program. ...
Page 332 of 405
responsible for ensuring staffunder their direct supervision are trained and educated in performing
tasks and duties assigned to an employee. For example, an enrployee required to operate a bacLr*roe
must be trained in the operation and safety of operating a backhoe.
"Health and Safety Policy" - means the most recent Health and Safety Policy as adopted by
Municipal Council.
*Joint llealth and Safety Committee" - will be responsible for updating the taining program on
an annual basis.
"Supervisor" - aÍry employee may be considered a supervisor as per the definition under the
OHSA. A supervisor shall ensure that any employee performing a task or duty is trained and
educated in performing such a task or dutybefore permitting the employee to perform such task.
Employee Minimum Training Requirements
Appendix "4" outlines the minimum training requirements for employees in the different
departments within the municipality. Frequency of üaining is also prescribed for each area of
training.
Staff Report H2009-10 regarding Employee Training Program. ...
Page 333 of 405
Summer Sfudenfs - Public
Works & Museums
Training lnitial
TraininE Refresher Training Facilitator
Public Works
)rientation Yes No Municipal Program
larassmenUDiscrim ination Yes 5 Years Municipal Program
lustomer Service Yes 5 Years Municipal Program
úÚHMIS Yes Yearly MHSAO
3onflict Resolution Yes 5 Years Municipal Program
3PRÍFirst Aid Yes As Required Red Cross or St. Johns
lractor Operation Yes No Municipal Program
)TO Training Yes No Municipal Program
-awnmower Yes No Municipal Program
Driver Traininq Yes No Municipal Proqram
fraffic Control Yes No Municipal Program
-ifting/ Trips Falls Yes No Municipal Program
r1/eed Eater Yes No Municipal Program
ixtreme Weather Yes No Municipal Program
)efensive Driving Yes No Municipal Program
lommunications Yes No Municipal Program
)ainting/Oil Based Yes No Municipal Program
-adders Yes No Municipal Program
Pests/Poison lvy Yes No Municipal Program
llluseum Students
)rientation Yes Annual Municipal Program
{arassmenVDiscrim ination Yes Annual Municipal Program
lustomer Service Yes Annual Municipal Program
/VHMIS Yes Annual MHSAO
CPR/First Aid Yes Red Cross or St John's
tifting/ Trips, Falls Yes Annual Municipal Program
femperature/Relative
Tumiditv Yes Annual Municipal Program
)est Control Yes NA Municipal Proqram
fiorkino Alone Yes NA Municipal Proqram
lonflict Resolution Yes Annual Municioal Prooram
ncidenVAccident Reoortino Yes Annual Municipal Proqram
fime Sheets / Reoortino Yes Annual Municipal Program
lick Time Yes Annual Municipal Program
\ccessibilitv Traininq Yes As Required Municipal Program
Staff Report H2009-10 regarding Employee Training Program. ...
Page 334 of 405
WaterlWastewater
Training lnitial
Traininq Refresher Training Facilitator
lrientation Yes NA Municipal Program
{arassmenUDiscrim ination Yes 5 Years Municipal Program
lustomer Service Yes 5 Years Municipal Program
/VHMIS Yes Annual MHSAO
Sonflict Resolution Yes 5 Years Municipal Program
lPFi/First Aid Yes As Required Red Cross or St. Johns
lraffic Control Yes 3 Years MHSAO
frenching Yes 3 Years MHSAO
-oader/Backhoe Yes 5 Years Ground Force
)river Trainino Yes 5 Years Municioal Prooram
lonfined Space Yes 3 Years MHSAO
-ifting/ Trips Falls Yes 5 Years Municipal Program
ixtreme Weather Yes 5 Years Municipal Program
3asic Electrical Safety Yes 5 Years MHSAO
Safe Sampling & Handling Yes 3 Years XCG or WCWC
)efensive Driving Yes 5 Years MHSAO
lommunications (Radios)Yes 5 Years Municipal Program
=uelling of Vehicles Yes 5 Years OGRA
-adders Yes 5 Years MHSAO
\ccessibility Training Yes As Required Municipal Program
Staff Report H2009-10 regarding Employee Training Program. ...
Page 335 of 405
Public Works
Training lnitial
Traininq Refresher Training Facilitator
)rientation Yes NA Municipal Program
Harassm enUDiscrim ination Yes 5 Years Municipal Program
3ustomer Service Yes 5 Years Municipal Program
úVHMIS Yes Annual MHSAO
3onflict Resolution Yes 5 Years Municipal Program
3PRÍFirst Aid Yes As Required Red Cross or St. Johns
)TO - Tractors Yes 5 Years Municipal Program
-awnmowers Yes 5 Years Municipal Program
)river Traininq Yes 5 Years Municioal Prooram
lhainsaw Yes 5 Years cccA
-iftingi Trips Falls Yes 5 Years Municipal Program
ìnowplow Yes Annual Ground Force
fraffic Control Yes 5 Years MHSAO
Extreme Weather Yes 5 Years Municipal Program
frenching Yes 5 Years MHSAO
Loader Yes 5 Years Ground Force
Forklift Yes 5 Years NP
-ifting Devices Yes 5 Years Municipal Program
-adders Yes 5 Years Municipal Program
)efensive Driving Yes 5 Years MHSAO
ì,adios\Cell Phones Yes 5 Years Municipal Program
3rader Operations Yes 5 Years Ground Force
3ackhoe Yes 5 Years Ground Force
3ulldozer Yes 5 Years Ground Force
/úelding Yes 5 Years Ground Force
=uelling of Vehicles Yes 5 Years Municipal Program
fforking Alone Yes 5 Years Municipal Program
\ccessibility Training Yes As Required Municipal Program
Staff Report H2009-10 regarding Employee Training Program. ...
Page 336 of 405
Training lnitial Training Refresher Training Facilitator
f,rientation Yes NA Municipal Program
Sonstruction Site Safety Yes 3 Years
[renching Awareness Yes 5 Years MHSAO
lonfined Space NA NA NA
lonflict Resolution Yes 5 Years Municipal Program
)river Training Yes 5 Years Municipal Program
lustomer Service Yes 5 Years Municipal Program
CPFI/First Aid Yes As Required Red Cross or St Johns
i/VHMIS Yes Annual MHSAO
uelling of Vehicles Yes 5 Years MHSAO
HarassmenUDiscrim ination Yes 5 years Municipal Program
Ergonomic Assessment Yes As Required O/S Agency
-ifUTrips/ Falls Yes 5 years Municipal Program
r1/orking Alone Yes 5 years Municipal Program
Radios / Cell Phones Yes 5 years Municipal Program
lonfined Space -
Awareness Yes As Required MHSAO
\ccessibility Training Yes As Required Municipal Program
Office Staff
Training lnitial Training Refresher Training Facilitator
)rientation Yes NA Municipal Program
lustomer Service Yes 5 Years Municipal Program
lonflict Resolution Yes 5 Years Municipal Program
3PRfFirst Aid Yes As Required Red Cross / St Johns
HarassmenVDiscrim ination Yes 5 Years Municipal Program
¡r/HMIS Yes Annual MHSAO
-ifting/ Trips, Falls Yes 5 Years Municipal Program
irqonomic Assessment Yes As Required o/s Agency TBD
Sash Handlinq Yes 5 Years Municipal Program
ladios / Cell Phones Yes 5 Years Municipal Program
\ccessibilitv Traininq Yes As Required Municipal Program
Staff Report H2009-10 regarding Employee Training Program. ...
Page 337 of 405
B Enforcement
Training lnitial Training Refresher Training Facilitator
)rientation Yes NA Municipal Program
lustomer Service Yes 5 Years Municipal Program
lonflict Resolution Yes 5 Years Municipal Program
lPFi/First Aid Yes As Required Red Cross / St Johns
HarassmenVDiscrim ination Yes 5 Years Municipal Program
úúHMtS Yes Annual MHSAO
-ifting/ Trips, Falls Yes 5 Years Municipal Program
lrgonomic Assessment Yes As Required O/S Agency TBD
)roperty Standards Officer
lerfific¡tion Yes As Required OPSOA
Municipal Law Enforcement
)ffìcer Certification Yes As Required MLEOA
Self Defense / lnspection
Safetu Yes As Required MLEOA
Driver Trainino Yes 5 Years Municipal Program
uellinq of Vehicles Yes 5 Years MHSAO
rÂ/orkino Alone Yes 5 Years MLEOA
Radios / Cell Phones Yes 5 Years Municioal Proqram
\ccessibilitv Trainino Yes As Required Municioal Prooram
9
Staff Report H2009-10 regarding Employee Training Program. ...
Page 338 of 405
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAX'F MEMORAI\DTIM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Request from Mayor Habkirk - Physician Assistance
DATE: October 30,2009
FILE: a\3
This memo is to forward a request from Aylmer Mayor Bob Habkirk regarding physician assistance
received by email October 29th,2009. The following was sentto Bayham, Malahide and Central Elgin:
For East & Central Elgin Councils consideration
Kindly note the email below, in a consequent discussion with Claudia, I am familiar with this Physician
and she is a local woman having been raised in Bayham.
She is finishing her residency in Thunder Bay and will be doing her final four week elective in Aylmer
with the Family Health Team starting in early December. She will continue to do locum work with the
FHT and she is finished in May and will hopefully become a member of the East Elgin FHT at some point.
The immediate action required is for allfour Municipalities to kick in 5250 each forthe December rent
to get her here and ready to work.
Kindly ask your Councils to endorse this action as we all work together for the health of our
Communities and strengthen our East Elgin Family Health Team. Any further actions would be
requested separately if needed.
Thank you
ßo6 3{a6LtrÊ.
Jvlayor
lown of Ayfmer
From: Claudia Mior-Eckel
Sent: Sunday, October 25,2009
To: Mayor
Subject: physician doing electíve and locum in aylmer
Hi Bob. I just received an email from a physician who will be doing her last elective with us in December
and then wants to do locum work with us. She is asking for housing (the house I found to rent) to be
provided as it was in the last several towns she worked in. She said those towns included Chatham-Kent,
Grimbsy, Niagara region, New Liskeard. The cost will be approximately $1000. Are you able or
interested in contributing to the cost of the housing for December?
Let me know. I will need to secure it soon.
Claudia
Staff Memorandum regarding Request from Mayor Habkirk - Phys...
Page 339 of 405
MINUTES
Baþham Community Centres Committee
Bavham Municipal Office Committee Room
9344 Plank Road, Straffordville ON
Thursday October 29, 2009
lF3æktfÉ"'s
7:30 p.m.
Present: Chairman / Councillor'Wayne Casier, Councillor Ed Ketchabaw, Straffordville Lions
Club representative Roy Stewart, Vienna Lions Club representative William Gheysen, Member
atLarge Diane Squires and Secretary Lynda Millard.
Absent: Member atLargePaul Ens, Vienna Community Centre Manager Jackie Bootle and
Bayham Community Centre Manager Jackie Declerq
1. Call to Order The Chairman called the meeting to order at7:40 pm.
2. Disclosure of Pecuniary fnterest and the General Nature Thereof None
3. Minutes of the meeting held September 24,2009
Moved by Ed Ketchabaw
Seconded by R Stewart
"That the minutes of the meeting held September 2412009 be approved as
cÍrculated." Caried
4. Business from Minutes
The Secretary reported that the Health & Safety matter - the north-east step/loading dock
to barlkitchen railing and gate have not been completed. The pipes for the railing are
again missing at the Bayham hall. No action has yet been taken regarding an opener /
closure for the handicap washroom door at Straffordville.
5. Reports & Correspondence
(a) Managers 2009 updated Rental Reports (i) Vienna
(ii) Straffordville -Not available
MovedbyWm Gheysen
Seconded by D Squires
"That the Manager's Rental Report for Vienna be received for information."
Carried
(b) 2009 Operating Budgets to October 27109
Moved by R Stewart
Seconded by \Mm Gheysen
"That the operating budgets to October 27r2009 be received for information."
Carried
Bayham Community Centres Committee draft minutes of meeting ...
Page 340 of 405
(d)
(c)Staff Report CC2009 -36 regarding Floor Refinishing Straffordville
Moved by R Stewart
Seconded by D Squires
'rThat the Bayham Community Centres Committee approves the price quote to sand
bare and recoat the floors with four coats of Duraseal Polyurethane Sport finish at
the Straffordville halt in the amount of $9,500 plus GST, submitted by ABC Floor
Sanding, subject to provision of proof of liability insurance coverage in the amount
of $210001000, proof of WSIB coverage as applicable, and compliance with
requirements of all applicable legislation including the Occupational Health and
Safety Act;
And That the work be completed between January 6th and 25thr2010 allowing
suilicient time for adequate curÍng." Carried
Request from Kristen McCord for consideration of fee adjustment and arrangements for
Martial Arts classes at Vienna.
Moved by D Squires
Seconded by E Ketchabaw
"That the Bayham Community Centres Committee recommends to Council that a
rental rate of $35 per weekly session be set for the Martial Arts Canada group at the
Vienna Community Centre;
And That By-laws to further amend rates and fees By-law 2005 - 102 and to amend
the janitorial contract with Ramona Peidl accordingly, be prepared for Council's
consideration.tt Carried
(e) Request from Chairman Casier to discuss options regarding heating costs at the
Straflordville hall.
Discussion regarding methods of reducing heating and cooling costs included:. hiring an Engineer,. lowering the ceiling,. addition of insulation to the ceiling and sidewalls,. removing the electric baseboard units and installing a rooftop unit to supply the upper
room, washrooms, Lions Den, front hall and cloakroom.
Other concems for consideration include replacement of the roof and installation of an
elevator.
Moved byV/m Gheysen
Seconded by R Stewart
"That the Community Centres Committee recommends that Council make the asset
mânagement assessment and review a priority for the Straffordville hall." Carried
Bayham Community Centres Committee draft minutes of meeting ...
Page 341 of 405
6. Concerns from Committee Members and/or Managers None
7. Other Business The Secretary advised of customer service training and invited
members to attend on Tuesday, November 23ñ at 7:00 p.m.
8. Next meeting date and adjournment
MovedbyE Ketchabaw
Seconded by D Squires
"That the meeting be adjourned at 8:58 p.m., to meet again on January 2812010 at
the Bayham Municþal office in Straffordville at7z30 p.m., or at the call of the
Chairman." Ca¡ried
Chairman
Date approved:
Bayham Community Centres Committee draft minutes of meeting ...
Page 342 of 405
THE CORPORATION OF TIIE MUNICIPALITY OF BAYIIAM
BY-LAW 2009-124
BEING A BY.LAW TO FTJRTHER AMEND BY.LAW 2OO5-IO2
IMPOSING RATES AND F'EES
WHEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the Council
of a local Municipality may by by-law, impose specific rates and fees to be charged for
municipal services.
AND WHEREAS the Council of the Corporation of the Municipality of Bayham did by By-
law 2005-102 adopt a schedule of rates and fees for municþal services;
AND IYIIEREAS the Council of the Corporation of the Municþality of Bayham did by By-
law 2008-024 and2009-104 amend the schedule of rates and fees for municipal services
AND WIIEREAS the Council of the Municipality of Bayham now deems it expedient to
further amend By-law 2005-102 in regard to the Bayham Community Centre;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary to further amend the schedule of rates and fees for such services;
AND WIIEREAS Council is desi¡ous that adoption of such amendment be by by-law;
THEREFORE TITE COTJNCIL OF THE CORPORATION OF TIIE MTJNICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT By-law 2005-102, Schedule "A", as amended, be further amended to include
the following under Community Centre Rental Fees Vienna:
tr Martial Arts program all renters $ 35 per 2-3 hour evening schedule.
2. THAT effective upon final passing of By-law 2009-124, the Schedule of Rates and
Fees set out in Schedule "A" attached to By-law 2005-102, as amended, shall remain
in effect until further amended or rescinded.
2. AND THAT in all otherrespects ByJaw 2005-102 be hereby confirmed.
READ A FIRST, SECOND A}[D TIIIRD TIME AND FINALLY PASSED THIS 5TH DAY
OFNOVEMBER 2009.
MAYOR CLERK
Bayham Community Centres Committee draft minutes of meeting ...
Page 343 of 405
THE CORPORATION OF THE MI]NICIPALITY OF BAYHAM
BY-LAW NO.2009-125
A BY-LA\M TO AMEND BY-LA\M 2009.024
BEING AN AGREEMENT \ilITH RAMONA PEIDL
FOR THE PROVISION OF JAI\ITORIAL SERVICES AT THE
VIENNA COMMUNITY CENTRE
WHEREAS the Council of the Corporation of the Municipalþ of Bayham did pass By-law
2009-024 on March 5, 2009 authorizing the Mayor and Clerk to execute an agreement with
Ramona Peidl for the provision of janitorial services for the Vienna Community Centre owned
by the Municipality of Bayham;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham and the
contractor are desirous of amending this contract;
NOW THEREFORE THE COTJNCIL OF THE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM ENACTS AS F'OLLOWS:
1. TIIAT the Agreement for janitorial services between the Municipality of Bayham and
Ramona Peidl be amended as follows to add:
Vienna Community Centre cleaning of the Main Upper Hall following
once weekly Martial Arts Activity at a cost of $26;
2. TIIAT all terms and conditions of the original agreement remain in fuIl force and effect;
3. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND F'INALLY PASSED TIIIS sTH DAY
OT'NOYEMBER 2009.
MAYOR CLERI(
Bayham Community Centres Committee draft minutes of meeting ...
Page 344 of 405
MUNICIPALITYOF BAYHAM
MEMORANDUM
DATE: NOYEMBER 2' 2009
TO: Council
FROM: LYNDA MILLARD, Clerk
RE: January 2010 Meeting Schedule
NUMBER: C2009-73
Background
In previous years, Council has agreed to reschedule the regular January meetings and hold
orriy orr" -."tirrgin January. f'oi ZO1O that one meeting would be held on January 14ú.
A resolution is required to ttrat ef[ect.
Recommendation
,'TIIAT the regular Janaary 2070 Councíl meetìngs be rescheduled to allowfor one
meetíng only on Thursday January 14' 2009 øt 7:00 p-m,"
Staff Memorandum C2009-13 regarding January 2010 Meeting Sch...
Page 345 of 405
Quarterly Report for
The Bayham Water Distribution System
for the period ending September 30, 2009
Waterworks # 260004748
Section I - lntroduction:
This report is a summary of the first quarter's water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Comoliance With Provincial Requlations:
The Municipality of Bayham water system is operated in accordance with
provincial regu lations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Operation by Licensed Operators:
The water distribution system is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Water Resources Act (OWRA) Regulation 128104. Licensing
means that an individual meets the education and experience requirements
and has successfully passed the certification exam.
Bayham Water Distribution System Quarterly Report for the pe...
Page 346 of 405
. Sampling and Analytical Requirements:
The Municipality follows a sampling and analysis schedule required by the
OWRA Regulation 170103, the Ontario Drinking Water Standards. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem lnformation:
Facility Name: Bayham Water Distribution System
Gontact:
Municipal Location: Municipality of Bayham
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler & Adam Swance
Service Area: Port Burwelland Vienna
Service Population: 2500
Operationat Description: Bayham Water System is serviced by the Elgin Area
Water System. Including the Municipalities of Central Elgin and Malahide.
Raw Water Source: Lake Erie
Treated Water: Elgin Area Water System
Disinfection Method: Gas chlorination at Elgin Area Water Plant
Secondary Disinfection Method: The sodium hypochlorite is residual and flow
paced at the Pod Burwell Tower and Lakeview Rechlorination Facility.
Bayham Water Distribution System Quarterly Report for the pe...
Page 347 of 405
Section 4 - Analytical Test Results:
Vlicro biological
)arameters July August September
Quarter
Summarv MAC / IMAC
lotalGoliform
IFU/100mls
tlumber of Samples 12 12 12 36
tlumber of
)etectable Results 0 0 0 0
vlin / Max Absent
ixceedences 0 0 0 0
lesample
=ecalGoliform or E-Coli Gount
IFU/100mls
tlumber of Samples 12 12 12 36
tlumber of
)etectable Results 0 0 0 0
Min / Max Absent
lxceedences 0 0 0 0
Heterotrophic
Plate Gount /
Backoround
\umber of Samoles 12 12 12 36
\umber of
fetectable Results 0 0 0 0
Vin / Max
lxceedences 0 0 0 0
Resample
Iypical Source of
3ontamination
Microbial contaminants, such as viruses and bacteria, may come fron
;eptic systems, agricultural livestock operations, wildlife, and wastewatel
:reatment plants.
3omments: Samples are collected weekly from the Port Burwell Works Yard, Port Burwell
lVastewater Treatment Plant and in Vienna at the Vienna Home Centre.
Bayham Water Distribution System Quarterly Report for the pe...
Page 348 of 405
Operational
Parameters July August September Quarter
summary MAG/IMAC
Ghlorine
Residual
Free
Number of
Samoles 12 12 12 36
Number of
Detectable
Results below
Reg.
reouirements 0 0 0 0
Min/Max
0.57- 1.29 0.68- 1.80 0.72 - 1.51 0.57 - 1.80
0.05 Min.
4.00 Max.
Exceedances 0 0 0 0
Comments
Operational
Parameters July August September Quarter
summatv MAC/¡MAC
Chlorine
Residual
Free fdailv I
Daily chlorine testing is done at the extremities of Vienna & Pt. Burwell.
Number of
Samoles 62 62 60 184
Number of
Detectable
Results below
Reg.
reouirements 0 0 0 0
Min/Max. mg/l
Port Burwell 0.24 -0.54 0.25 - 1.42 0.46 - 1.16 0.24 -1.42
0.05 Min.
4.00 Max.
Min/Max. mg/l
Vienna 0.21 - 0.55 0.21 - 0.56 0.20 -1.15 0.20 -1.15
0.05 Min.
4.00 Max.
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse results
during this time period.
Bayham Water Distribution System Quarterly Report for the pe...
Page 349 of 405
Parameter Compound MAC or IMAC
Trihalomethanes
louarterlv)
0.0500 mg/L Port Burwell
0.0450 mo/L Vienna 0.100 mg/L
Lead Pb (tested in 2no &
3d ouarter )0 - 1.72 uglL 10 ug/L MAC
Section 7 - Definitions and Abbreyiatiensi
a
a
MAC - Maximum Acceptable Concentration.
IMAC - lnterim Maximum Acceptable Concentration.
Coliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.
Fecal Goliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.
Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.
Organic Parameter - A group of chemical compounds containing carbon.
tnorganic Parameter - A group of chemical compounds not containing
carbon.
Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Bayham Water Distribution System Quarterly Report for the pe...
Page 350 of 405
Municlpality of Bayham
Daily Process Data Gollection
111212009
1
Facility:
Works:
Month:
Bayham Water Distribution
Í2600047 481 - Bayham Water Distribution
January-09 to September-O9
CALL INS FOR lst QUARTER 2009
1 l19l2}Og Oper. Highlight
1 l23l2ÛOg Oper. Highlight
Details
ln-2hours-water at 38
shut off valve for the water meter.
Call ln - 2 hours - Erie Vu Trailer Park out of water due to water leak of the service line after the
meter chamber. Turned down water valves to reduce water loss. Leak was captured be the meters.
Call ln - t hour - Turned back on water for Erie Vu Trailer Park after repair was made.
CALL INS FOR 2nd QUARTER 2009
Category
There were NO Call lns for the 2nd quarter of 2009.
CALL INS FOR 3rd QUARTER 2009
Date Category Details
711912009 Oper. Highlight Call ln - 2 hours - Water leak at 4610 Plank Rd., Port Burwell. lsolated leak to service for repair
the next day. Service line shut off.
OT - t hour - Vienna Meter Chamber modification. New Valves and by-pass to be installed.
OT - t hour - Vienna Meter Chamber modification. New Valves and by-pass to be installed.
OT - 2.5 hours - Samples taken from water main shutdown for Vienna Meter Chamber modification
taken to lab in London
OT - 2.5 hours - Samples taken from water main shutdown for Vienna Meter Chamber modification
taken to lab in London
812712009 Maintenance
812812009 Maintenance
8l29l200g Oper. Highlight
8/30/2009 Oper. Highlight
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Quarterly Report for
The Municipality of Bayham Small Municipal Non-Residential
Wells for the period ending September 30, 2009
Straffordville Commu nity Gentre
Bayham MedicalCentre
Bayham Municipal Office
Straffordville Library
Straffordville Firehall
Eden & Area Gommunity Centre
Section I - lntroduction:
This report is a summary of the second quarter water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Compliance With Provincial Requlations:
The well systems listed above are operated in accordance with provincial
regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Ganada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Sampling and Analytical Requirements:
Sampling and analysis schedule required by Ontario Regulation 318/08 are
fully complied with. More information on sampling and analysis, including
results are available in this report and from the MunicipalWastewater
Treatment Plant.
Bayham Small Municipal Non-Residential Wells Quarterly Repor...
Page 352 of 405
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Analvtical Test Results:
Micro biological
Parameters July August September Quarter
Summarv MAC / IMAC
total Coliform
;ounts/100mls
{umber of Samoles 12 12 12 36
tlumber of
)etectable Results 0 0 0 0
vlin / Max Absent
ixceedences 0 0 0 0
Resample
Fecal Coliform or E-Goli Gount
:ounts/100mls
\umber of Samples 12 12 12 36
\lumber of
)etectable Results 0 0 0 0
Min / Max Absent
ixceedences 0 0 0 0
lesample Absent
'leterotrophic
tlate Gount &
3ackground
lount
No longer
required under
new resulatior
tlumber of Samples 0 0 0 0
\umber of
)etectable Results 0 0 0 0
Min / Max
ixceedences 0 0 0 0
Bayham Small Municipal Non-Residential Wells Quarterly Repor...
Page 353 of 405
Section 4 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no microbiological
adverse result during this time period.
o Allfacilities are posted non-potable and bottled water is provided.
Section 6 - Definitions and Abbreviations:
. MAG - Maximum Acceptable Concentration.. IMAG - lnterim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Count (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Parameter Gompound MAC or IMAC
Nitrates No longer required to be
tested under new rezulation 10 mg/L MAC
Sodium As above 20 molL MAC
Bayham Small Municipal Non-Residential Wells Quarterly Repor...
Page 354 of 405
Port Burwell Wastewater Treatment Plant
Municipality of Bayham
Annual Gompliance Summary
Year:
Worl€ f 3
Populadon SGmd:
Dcslgn Avg Flø (mr):
2009
ll000l3l9
2&t0
1060
\L 02 OEMAND NITROGEN SERIES EFFLUËN1
m09 Tôtrl
^vd-
Dry ll.r Ds
^vo-
Rn lwE Aw. Lo.d Avo. RH Aw-EL lw. Lôtd
^vr-
Ëi-lY!- Lâ.d
^vd
Ff F Côll DO ôH
Fld CEOD CEOD cBoo cBoo s3 ss ss Phd.Phd-Ph6.NH' + NH¡{H, + NH¡Nltnt Nll¡lt Gæ. Mmnlmrl-l lkordel lmrl-l norl-l lkordryl lmqrl.l flqrd.Yl fñorl-l cnt l00ml
Januâil 18532 639.O 802 0 1 98-O 124 52 7û ¿-e8 177 A 061 o75 O-¡la t0 3a 4.7,
21725 7ÊO 20 1 247 0 lm qt ^m ã41 mî 6.7(t 520 836 ost o71 211 lm ll m o¡l ,o 5.21 7.27
M.rch aataa 871.1 1na.o tæ.2 95 12 7m 310 a96 7m ârô 3m nm 0.31 3.ø7 3-20 5ll o22 o70 525 727
^odl
na 745 A s20 ls3 121 19 ßm 421 la7 a 9.5(t 7.27 5t9 o3a ß24 1n lm AA'î)2 t.06 5.44 7.21
M.y m¿691.9 1007.0 312.5 216-22 6-50 4-50 11?.5 7m 3ô 475 î?t o.17 0.54 o.3s 7.22 o27 oi2 5S 7ß
IG¿A's3 ADî 170 a ø7 i7 am 1¡t 1À1 ¡7.m ,4.09 5.84 o_30 617 î21 î1t toæ o?1 ¡âl 5.56 745
July 1Tn6 571.9 6720 223.8 127.*1û 275 A1.A lû 247 as î1'010 0.1,1 0.08 12 25 o l8 1.56 329 7Ã
17474 s?a 7 mo 1t9 2 m04 an tÂr fig6 4.tÍt 277 5_80 î27 ola o7t olß AÂI n)a m.13 5.17 1.52
SaDtâmbar 15969 s32-3 544.0 t78.3 9¡l-91 3-50 t -84 l6t-o ¿s 2n ato om 0.36 o17 o-ü¡e29 o r6 l6l 5S tl9
Nryahbar
193.0 12?.46 5-¡A ¿10 att 5-¡5 0.L 9.23 0-30 ¿8t 53
3.67
<15 t5-90 <15 l5_m 200-00
CRITERIA Dæl-Adl5 1060-0 <13 lt-s <15 l3m l-03 <5 3.30
TEETS CôñÊ.ñtatl6n Cdbd¡YF3 YFT YES YES YES YE3 YE3
ôÀrFcffis 1080.0 <10 l0-80 <10 lo-m <ø75 oro t0a t50-00 >5
OBJECTIVES Dæ I -^ort5 10c0.0 <to lo-m lo lom 0t0 <3 !lt ts-00 >5
Rc.¡on¡ for f.llun, Oth.r Pþblm.:Rm.dli Aclld.:
Emuut dltch¡rg.lothr Blg OttlrCmk
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Facility:
Works:
Month:
Municipality of Bayham
Daily Process Data Collection
Port Burwell Wastewater Treatment Plant
[110001319] - Port Burwell Wastewater Treatment Plant
July-09 to September-09
CALL INS FOR 3rd QUARTER 2009
Details
11t2t2009
1
Call ln - t hour - Received Lo and HiHi Level alarms from Pump Station #1 (Eden). Reset and
7 1512009 Oper. Highlight
7 l12l20Ùg Oper. Highlight
8l9l2oog Oper. Highlight
8/1 5/2009 Oper. Highlight
812412009 Oper. Highlight
8127 12009 Oper. Highlight
9/6/2009 Oper. Highlight
911612009 Oper. Highlight
9l18l2}Og Oper. Highlight
912912009 Oper. Highlight
Operational
alarms.
Call ln - 2 hours - Pump at the East Beach Washrooms not work¡ng. Called in porta-potties.
Call ln - t hour -#2 at Pumo Station lf4 out. Reset oumo and
Call ln - t hour - Received Emergency Level alarm for Primary Digester at plant. Suspect an issue with
SCADA system.
Call ln - t hour - Received alarm for SBR #1 Motive Pump which was out of service for repairs. Shut off alarm
temporarily until pump is repaired.
Call ln - t hour - Received Emergency Level alarm for Primary Digester at plant. Suspect an issue with
SCADA system.
High Flows (Weather)Power Failure/Outage
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É ii.iEt¡ sf,,s(!r-ëï;-,É;i!¡'å.r\É fçi r +,*ù'f .-€
"]þ'F u r! i¡ua{s'ii
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: MOE Order - Richmond Water System
DATE: October 30,2009
FILE: EÒt Rrctr
NUMBERz 82009-12
Purpose
This report is to provide initial information regarding an Order to be issued by the Ministry of the
Environment regarding the Richmond V/ater System.
Background
At the request of the MOE, staff met with representatives from the Richmond Water System and
the MOE October 20th,2009. At that meeting, the MOE presented a drafr, Notice of Intention to
Issue an Order pursuant to the Safe Drinking Water Act. A final Notice of Intention was
subsequently received October 30, 2009. Under the authority of that Act, the MOE intends to
order the Municipality to take charge of and operate the Richmond well supply and distribution
system by no later than January 4,2010. The Order will not only mandate the Municipality to take
over daily operations, but also to examine, identifu, and implement solutions for issues
surrounding treatment requirements and the raw water source. It is worth noting that the MOE
decision to proceed with an order is done in consultation with the local health unit.
Staff Comments
At the meeting held, staff did express various concerns regarding impacts, including financial
impacts on the community and on municipal staffing needs/training. It was noted the municipality
currently does not carry out water treatment, and certification of operators for that service would
need to be addressed. There was much discussion about the hnancial viability for the various
operating costs and capital costs required to arrive at long-term solutions (ie: extension of
municipal water, new source water, etc).
As the Order is issued, the Municipality will need to put in place the staffing and operational
arrangements to operate the Richmond system, and initiate long-term solutions for the treatment
and raw water source to address MOE concems (the system is currently under an Advisory). The
examination of these solutions will involve significant engineering assistance. The Municipalþ
will also be required to undertake significant operational and legislative initiates to meet with
requirements for municipal systems, including items such as DWQMS and source water protection
under the Clean V/ater Act. Additionally, given the advisory in place and MOE concems, the
Municipality should examine other issues such as restrictions on new development for the area.
As with the current municipal water system, it would be intended that the costs to operate the
Richmond system would be financed by those households serviced. It appears unavoidable to staff
that there will be significant increased costs to the approximately 50 households currently serviced
by this system. Costs for the examination of long term solutions may be financed by the whole of
the Richmond community, depending on the final solution selected.
The Notice of Intent issued by the MOE provides that the Municipality has until December 20,
2009 to provide written response (final date may change in the final Notice). Staff note that the
authority for the MOE to issue such an Order is quite clear in the Act. The intent of a response
would be for the Municipality to outline its activity plans/timing and any other needs to respond to
Staff Report E2009-12 regarding MOE Order - Richmond Water S...
Page 357 of 405
and comply with the Order. Items such as clarification on liability should also be addressed, given
the advisory and MOE concerns. Staff have had an initial meeting with solicitor to discuss the
general requirements of a response, and will be drafting a formal response to the final Notice.
Additionally, staff will be holding meetings with CUPE representatives to discuss any potential
impacts on the current collective agreement, and are examining potential contract operations.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Goal #4 - Be dedicated to service excellence
Recommendation
THAT Report 82009-12 be received for information.
Staff Report E2009-12 regarding MOE Order - Richmond Water S...
Page 358 of 405
1D
eA r. j
stem F,osf fog
October 27,2009
Member Municipalities
Elgin Area Primary Water
Supply System
Re: Notice of V/ater Rate Increase
The Joint Board of Management for the Elgin Area Water Supply System approved a
7.0Yorate increase for all municipalities at the Joint Board meeting held on October 1,
2009. The new rate will be in effect on January I,2010. The rate changes from$0.4262
to $0.4560 for all municipalities.
Enclosed for your information is a copy of the resolution approving the water rate
increase.
If you require further assistance, please call me at 661-2500 ext.5274.
Thank you,
E*j"-B*\^'ñ.J
Rick Brown
Financial Manager
Elgin Area Water Supply System
RB/br
Correspondence dated October 27, 2009 from Elgin Area Primar...
Page 359 of 405
Elgin Area
Primary Water Supply System
October 2,2OOg
P. McNally
Chief Administrative Officer
Elgin Area Primary Water Supply System
Rel 2010 Current Õperatino and Capital Budoets
I hereby certiff that the Joint Board of M-anagement for the Elgin Area Primary Water Supply
System, at its meeting on October l, 2OOg, résotved:
That, on the recommendation of the Chief Administrative Officer, the Elgin Area primary WaterSupply.Joint Board.of l\lanagement take the following actionJwittr reGA io the 2010 CunentOperating and Capitat Budgets:
(a) the 2010 Operating Budget in the total amount of g7,893,000 BE APPROVED aspresented;
(b) the 2010 Capital Budget in the totat amount of $25,1BB,OOO BE APPROVED aspresented;
(c) the 201 1 to 2019 capita! Forecast BE REGEIvED for information;
(d) the 2010 rate forwaterof $0.4560 percubicmeter BE AppRovED; and,
(e) the 2008 to 2014 Flow and FinancialAnatysis Summary BE REGEIVED for information.
Manager of Legislative Services
c: A. Henry
B. Rennie
!!-Sin fç9 Primary Water Suppty System
Offoe 51 9.66 1 :25UJ ext. 2T 14
Fax519.474.M51
ahenry@london.ca
htþ://raralers u pply.london.æl
c/o The Oity of London
Regional Water Supply Division
29 Kihrorth Park Drive
RR#5 Komoka, Ontario
NOL IRO
Correspondence dated October 27, 2009 from Elgin Area Primar...
Page 360 of 405
THE CORPORÄTION OF
THE MT]NICIPALITY OF BAYHAM
BY-LAW 2009471
Being a By-law to Regulate and Control Animals
WHEREAS Section l l, of the Municipal Acl, S.O. 2001, c.25,as amended, authorizes local
municipalities to pass by-laws respecting matters with Health and Safety and wellbeing of persons and
matters respecting animals;
AND \ilHEREAS the Council of The Corporation of the Municþality of Bayham deems it desirable to
pass a byJaw regulating or prohibiting the being at large or trespassing of animals, provide for the
seizure and impounding of animals being at large or trespassing contrary to the byJaw and for the sale
of impounded animals;
NOW TIIEREFORE, the Council of The Corporation of the Municipality of Bayham enacts as
follows:
SHORT TITLE:
This By-law may be cited as the "Animal Control By-law".
Part I
1 DEF'INITIONS:
In this By-law,
1.1 íAnimal" means any member of the animal kingdom other ttran a human, but does not include
dogs, cats or fish;
1.2 "By-law Enforcement Officer" means an officer or designate, who is appointed by Council and
whose duties include the enforcement of this Bylaw;
1.3 "Corporation" shall mean The Corporation of the Municipality of Bayham;
' 1.4 "Council" shall mean the Council of The Corporation of the Municipality of Bayham;
1.5 r.l)wslling Unit" shall mean a single room or series of rooms of complementary use which are
located in a building in which food preparation, eating, living, sleeping and sanitary facilities are
provided for the exclusive use of the occupants thereof; which has a private entrance directly
from outside the building or from a common hallway or stairway inside the building; and in
which all occupants have access to all the habitable areas and facilities of the unit.
By-Law 2009-071 A By-Law to Regulate and Control Animals
Page 361 of 405
Animal Control ByJaw Municipality of Bayham
1.6 "Keep" shall mean owns, possesses or harbours; and "keeps" shall have the s¿tme meaning.
1.7 "Owner" includes a person who keeps, possesses or harbours an animal and where the owner is
a minor, the person responsible for the custody of the minor;
1.8 66Pet Shop" shall mean an establishment engaged in the retail sales of animals.
1.g "Pet Shopkeepei" shall mean a person who has the charge, care or ownership of a pet shop.
1.10 "Premises" includes the entire lot on which a single dwelling unit is situate; or a dwelling unit
within a multi-dwelling unit building, but does not include c,oÍrmon areas adjacent to a multi-
dwelling unit unless those cortmon ateas are completely enclosed.
1.11 "Schedules" means the schedules attached to this byJaw which maybe amended, added to or
deleted from time-to-time and which Schedules shall form part of this by-law;
1.12 "Service or companion animal" means an animal is a service animal for a person with a
disability(a) if it is a guide dog as defined in section lof the Blínd Persons Rights'Act.(b) if it is readily apparent that the animal is used by the person for reasons relating to his or
her disability; or(c) if the person'provides a letter from a physician or nurse confirming that the person
requires the animal for reasons relating to the disability. (Accessibility for Ontarians with
Dísabilities Act, 2005 - O. Reg. 42917 ss4(8) & (9))
1.13 '6Urban Area'means any lands designated as "Hamlet" shown on Schedule 41, and lands
within the boundaries as shown on Schedules B, C and D of the Official Plan of the Corporation
of the Municþality of Bayham.
Part? .
2 Classes of AnÍmals
Animals shall be ranked according to the classes set out in this Part of this By-law.
2.1 "Class I animal" shall mean cow, goat, all swine and sheep;
. 2.2 "Class 2 arljmal" shall mean horse, pony, donkey and mule;
2.3 "Class 3 animal" shall mean chicken, goose, turkey duck, pigeons or other fowl, domestic or
otherwise;
2.4 "Class 4 arimal" shall mean homing, pouter, racing or tumbler pigeons;
2
By-Law 2009-071 A By-Law to Regulate and Control Animals
Page 362 of 405
Animal Control ByJaw Municipality of Bayham
2.5 "Class 5 animal" shall mean guinea pig, hamster, mouse, rat, rabbit, chinchilla, ferrets and turtle
with a shell 20 centimeters (8 inches) in diameter or less;
2.6 "Class 6 animal" shall mean non-venomous snakes, non-venomous lizards and non-venomous
spiders;
2.7 "Class 7 animal" shall mean any animal of a tlpe that is normally found in a wild and natural
state, whether or not it has been bred and/or raised in captivity and includes but is not limited to
bear, wolf, coyoie, crocodile, alligator, bobcat, lynx, mountain lion, cougar, lion, monkey, fox,
skunk, kangaroo, eagle, hawk, elephant, weasel, raccoon, venomous lizard, venomous snake,
venomous spider, all birds the keeping of which is prohibited in the Endangered Species Act,
S.O. 2007, C.6, and regulations thereto and all animals the keeping of which is prohibited in the
Fish and Wildlife Conservation Act,1997 andregulations thereto.
Part 3
3 Application of By-Iaw Exemptions
3.1 This ByJaw shall not apply to an animal hospital, clinic or boarding kennel operated by a duly
qualified veterinarian; where all animals are kept within a brick, stone or concrete building.
3.2 This ByJaw shall not apply to animals maintained in a public park, zoo, fair, exhibition or circus
operated or licensed by a municipal or other government authority.
3.3 This By-law shall not apply to those persons or organizations designated by Council as Animal
Control Officer, Canine Control Of,ficer and/or Pound Keeper.
3.4 This By-law shall not apply to persons licensed by the Province of Ontario as a Wildlife
Custodian and/or Foster Parent for orphaned animals such as squirels, chipmunks, raccoons,
opossums, skunks, ground hogs and small birds, excluding hrwks and eagles.
3.5 The right to keqr, harbour or possess a prohibited animal pursuant to this provision expires when
the said animal dies or is removed from the premises.
3.6 Section 3.5 shall only apply to a prohibited animal pursuant to this By-law providing the owner
registers the prohibited animal with the Municipality on or before December 31,2009.
. 3.7 This By-law shall not apply to owners of a Service or Companion Animal.
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Animal Control By-law Municipality of Bayham
Part4
4 Prohibited Matters
4.1 No person shall permit an animal to run at large.
4.2 No person shall permit any animal to trespass on any property.
4.3 Notwithstanding'any of the provisions of this byJaw, no person shall keep any animal, the
keeping of which is not permitted under any statute of Ontario or Canada.
4.4 No pet shopkeeper shall keep or permit to be kept in any pet shop, an animal of a class, the
keeping of which is prohibited by the by-law.
Part 5
5 Class l Animal (cow, goat, all swine and sheep)
5.1 No person shall keep a Class I animal within an Urban A¡ea of the Municþality of Bayham.
Part 6
6 Class 2 Animal (horse, pony, donkey and mule)
6.1 No person shall keep a Class 2 animalwithin an Urban Area of the Municipality of Bayham.
Part7 r
7 Class 3 Animal (chicken, goose, turke¡ duck, or other fowl domestic or otherwise)
6.1 No person shall keep a Class 3 animal within an Urban Area of the Municipality of Bayham.
Part 8
I Class 4 Animat (homing, pouter, racing or tumbler pigeons)
8.1 No owner of a Class 4 animal shall keep more than forty (40) banded Class 4 animals on a
premise located in an Urban Area of the Municipality of Bayham between October of one year
and March of the following year.
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Animal Control ByJaw Municipality of Bayham
8.2 No owner of a Class 4 animal shall keep more than sixty (60) banded Class 4 animals on a
premise located in an Urban Area of the Municipality of Bayham between April and October of
any yeaf.
8.3 No owner shall keep more than two (2) unbanded Class 4 animals at anytime.
8.4 Except as otherwise provided in this By-law all Class 4 animals kept within the municipal
boundaries of the Municþality of Bayham shall be confined to abuilding, structure, coop,loft,
pen or run which shall meet the requirements set out in sections 8.5 to 8.14 of this Part.
8.5 Everybuilding, structure, coop, loft, pen or run in which Class 4 animals are kept shall have a
height of not less than 1.5 meters and a floor area of not less than 1.25 square metres for each
pair of pigeons therein.
8.6 Every building, structure, coop, loft, pen or run in which Class 4 animals are kept shall have
adequate ventilation having regard to the number of pigeons kept therein.
8.7 Everybuilding, structure, coop, loft, pen orrun in which Class 4 animals are kept shall have a
clear space between the ground and the underside of the floor of not less than 30 centimetres.
8.8 Every building,. structure, coop, loft, pen or run in which Class 4 animals are kept shall have a
floor with a surface which is impervious to moisture.
8.9 Everybuilding, structure, coop, loft, pen or nrn in which Class 4 animals are kept shall be
maintained by regular painting of the exterior or by permanent siding, and all loft equipment
shall be kept under cover.
8.10 Everybuilding, structure, @op, loft, pen or run in which Class 4 animals are kept shall be
located a minimum of twelve (12) metres from any school, church, public hall, store, dwelling or
premises used for human habitation, other than premises occupied exclusively by the owner or
keeper of such animals or members of his/her immediate family.
8.11 Everybuilding, structure, @op, loft, pen or run in which Class 4 ànimals are kept shall be
located a minimum of three (3) mehes from the boundary line between the owner's property and
all adjacent property.
8.12 Every owner keeping Class 4 animals shall lime-wash, paint or disinfect the inside walls and
ceilings of all buildings, structures, lofts, pens, coops or runs, (other than an'outside run enclosed
only with wire), at least twice a year.
8.13 Every owner keeping Class 4 animals shall remove and dispose of in a sanitary manner at least
twice each week, all pigeon droppings, refuse and dropped or scattered feed within or adjacent to
all such buildings, structures, coops, lofts, pens or runs, including outside runs enclosed only
with wire, provided, however, that this regulation shall not apply when below freezing
temperatures prevent removal and disposal.
8.14 Every owner keeping Class 4 animals shall store all feed in rodent-proof containers.
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Animal Control By-law Municipality of Bayham
8.15 Every owner keeping Class 4 animals shall take all reasonable measures to prevent such animals
from trespassing on any land, except as otherwise provided in this By-law.
8.16 Class 4 animals shall be kept enclosed at all times, except during amaximum of two flight
periods daity, when no more than half the total number of animals of the class being kept by any
one owner shall be at large at any one time and such flights shall be governed by the regulations
set out in sections 8.17 to 8.19 of this Part.
8.17 During the period from April I to September 30 of any year, all flights shall take place before
9:00 o'clock in the morning or after 5:00 o'clock in the aftemoon.
8. 1 8 During the period from October I of one year to March 3 I of the following year, all flights shall
take place before 10:00 o'clock in the morning or after 3:00 o'clock in the afternoon.
8.19 All flights shall take place under the supervision of the owner of such animal or a competent
person on his behalf.
8.20 When a bona fide flight is conducted by an organization recognized by a Council resolution, the
regulations set out in sections 8.16 to 8.19 of this Pa¡t do not apply.
8.21 In this Part the term "flight" shall mean an animal under this Part is airborne and the distance of
travel exceeds the boundary of the property where the animal is kept, harboured or possessed.
Part 9
9 Class 5 Animal (guinea pig, hamster, mouse, rat, rabbit, chinchilla, ferrets and turtle with a shell
20 centimeters (8 inches) in diameter or less)
9.1 No owner shall keep more than two (2) Class 5 animals in an urban a¡ea in the Municþality of
Bayham.
9.2 The new born or young of any Class 5 animal maybe kept for a period not exceeding two (2)
months afterbirth.
9.3 No owner shall keep a turtle with a shell larger than2} centimetres (8 inches) in diameter within
an Urban Area of the municipality.
Part 10
10 Class 6 Animal (non-venomous snakes, non-venomous liza¡ds and non-venomous spiders)
10.1 No owner shall kee,p more than two (2) Class 6 animals in an urban area in the Municþality of
Bayham.
6
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Animal Control Bylaw Municipality of Bayham
10.2 No owner shall keep a non-venomous snake that exceeds on overall length of 60.96 centimetres
(24 inches).
10.3 No owner shall keep a non-venomous lizardthat exceeds an overall length of 30.48 centimetres
(12 inches).
Part 11
11 Class 7 Animal (b.*, wolf, lion, bobcat, oougar, tiger, lynx, ocelot, wildcat, puma, crocodile,
alligator, venomous snake, constricting snake, venomous lizard, venomous spider)
I1.1 No owner shall keep a Class 7 animal within the Municþality of Bayham.
Part12
12 Enforcement
l2.l In the event of any conflict between the provisions of this By-law and any other general or
special byJaw, the provisions of this By-law shall prevail.
I2.2 For the purposé of this By-law, the By-law Enforcement Officer may enter onto any public
property or may enter onto any private property and þto the structures thrreon with the consent
of the owner or occupant.
12.3 The ByJaw Enforcement Offrcer may commence a proceeding in Provincial Offences Court by
filing a Cefificate of Offence or Information/Summilns.
12.4 It is declared notwithstanding that any section of this By-law or part thereof may be fourd by a
court of competent jurisdiction to be invalid, unenforceable or ultra vires than such section shall
conclusively be deemed to be servable and all other sections or parts of this By-law are separate
and independent there from and enacted as such.
12.6 In this By-law, unless the contrary intention appears, words impor-ting only singular number or
masculine gender shall include more persons, pafies or things of the same kind than one and the
feminine or neuter gender.
Part 13
13 Offence
13.1 Every person who contravenes any provision of this By-law is guilty of an offence and on
conviction is liable to a fine as provided for in the Provincial Affences Act.
I3.2 The Court in which the conviction has been entered, and any court of competent jurisdiction
thereafter, may make an order prohibiting the continuation or repetition of the offence by the
person convicted, and such an order shall be in addition to any other penaþ imposed on the
person convicted.
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Animal Control By-law Municipality of Bayham
13.3 Each day during which there is a breach of this ByJaw shall be regarded as a separate and
distinct offence and any person, who continues inbreach of this By-law, may be charged for each
separate day during the continuation of the offence.
Paft14
L4 Enactment and Repeals
t4.I This By-law shall come into full force and effect upon final passing.
14.2 The following ByJaws are repealed upon enactrnent of this ByJaw:
amended, being a By-law to Regulate and Control Dogs
READ A FIRST AND SECOND TIME this day of ,2009.
Mayor .Clerk
READ A THIRD TIME AND PASSED this day of ,2009.
Mayor Clerk
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-096
BEING A BY.LAW TO AUTHORIZE THE
EXECUTION OF A SITE PLAN AGREEMENT
WITH ETIENNE & MARIE.LOUISE BORM
(ETBO TOOL & DrE)
WHEREAS subsection4l(2) of the Planning Act, R.S.O. 1990 Chapter P.13 provides in
part that where in an official plan an area is shown or described as a proposed site plan
control area, the council of the local municipality in which the proposed area is situate
may, by by-law, designate the whole or any part of such area as a site plan control area.
AND WHEREAS the Municipality of Bayham has enacted a Site Plan Control Area By-
law pursuant to Section 41 of the said Planning Act.
AND WHEREAS subsection 4l (4) of the said Planning Act provides in part that no
person shall undertake any development in an area designated under subsection (2) unless
the council of the municipality or, where a referral has been made under subsection (72),
the Municipal Board has approved one or both, as the council may determine, of the
following:
1. Plans showing the location of all buildings and structures to be erected and showing
the location of all facilities and works to be provided in conjunction therewith and of all
facilities and works required under clause (7) (a).
AND WHEREAS the Ontario Municipal Board has ordered the completion of a Site
Plan Control Agreement in the matter of OMB Case No. PL070854-C070205;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now
deems it necessary enter into a site plan agreement with Etienne and Marie-Louise Borm.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to
execute the Site Plan Agreement between the Corporation of the Municipality of
Bayham and Etienne & Marie-Louise Borm affixed hereto and forming part of
this ByJaw as Schedule "4".
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2. TIIAT By-law 2008-050 being a By-law to authorize the execution of a site plan
agreement with Etienne & Marie-Louise Borm, passed May 1, 2008 is hereby
repealed.
3. THAT the executed agreement shall be registered at the owner's expense under
the proper Land Titles Registry.
READ A FIRST AND SECOND TIME this
-
day of 2009.
READ A THIRD TIME AI\D FINALLY PASSED this day of
2009.
MAYOR CLERK
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SITE PLAN AGREEMENT
BETWEEN
ETIENNE & IVTARIE-LOTIISE BORM
Part Lotl, Concession 4
Roll # 34-01-000-007-00200
TTIE CORPORATION OF THE M{TMCIPALITY OF BAYHAM
2
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THIS AGREEMENT made this _ day of 2009.
BETWEEN:
ETIEI\NE AI\D MARIE.LOTIISE BORM
Hereinafter called the rOWllER"
OF THE FIRST PART
-ÄND-
THE CORPORATION OF IEE
MT'MCIPALITY OF BAYHAM
Hereinafter called the TMIJMCIPALITY'
OF THE SECOND PART
IVEEREAS the Owner is the owner in fee simple of the lands situate in the Municipality of Bayham, in the
Cor:nty of Elgin being Part of Lot l, Concession 4, more particularly described in Attacbment ".{'' attached
hereto (and hereafter refelred to as the "Lands");
AIID WHEREAS the Offrcial Plan of the Municipalþ of Bayham in effect, designates the entirety of the
Municipality as a site plan control area;
AI.ID WEEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto,
as Attachme,nt *C" (and hereafter referred to as the *PIan');
AND WHEREAS the Ontario Municipal Boa¡d has ordered the completion of a Site Plan Control
Agreernent in the matter of OMB Case No. PL070854-C070205;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham now deems it necessary to
enter into a site plan agreemeirt with Etienne and Ma¡ie-Louise Bonn.
NO\ry TEEREFORE in consideration of other good and valuable consideration and the sum of Ttvo
Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is acknowledged
by eaÐ, the Owner hereby covenants and agrees wíth the Municipality as follows:
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l. The Owner agrees that no building pennit will be available until the Plan has been approved by the
Municipality, and further agrees that work will not coûrmence prior to the issuance of the building
permit.
2. The following Attachments, which are identified by the signatures of the parties to this Agreement,
and which a¡e attached hereto, are hereby made a part of this Agreement, as fully and to all intents
and purposes as though recited in full herein:
ATTACHMENT *A" - LEGAL DESCRIPTION OF SI.JBJECT LA}.IDS
ATTACHMENT "B'- CERTIFICATE OF COMPLIANCE
ATTACHMENT 6'C'' - SITE PLAN A},ID SITE SERVICING PLA}T
3. Attachment "4" hereto describes the lands afTected by this Agreement.
4. Attachment "C" - Site Plan and Site Sendcing Plan, shows:
a) the location and height of all buildings and structures to be erecte{
b) the location of vehicular e,ntrances and exits;
c) the location and provision of off-street vehicular loading and parking facilities, including
driveways for ernergency vehicles;
d) walkrvays and all other means of pedestrian access;
e) the location and provision offences, trees and all ground cover or facilities for landscaping
the laods and protecting the adjoining lands and shows the ligbting including flood lighting
of the land or any building or structure thereon;
Ð the location and provision for the collection and storage of garbage and other waste material
g) lot grading information, indicating overland flow to and from adjacent properties, collection
and disposal of surface water and storm water manageme,nt (if deeined necessary by the
Municipality);
h) location of utilities within the road allowance and site connections to these utilities;
Ð building frnished floor elevations;
j) fue pond and dry hydrant locations;
k) other information as required by the Municipality
5. The Owner agre€s that the building or buildings will be erected in accordance with the plan(s)
approved, subject onlyto such changes as have received advance approval.
4
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6. The Owner agrees that the site development and servicing will be in accordance with the plan(s) as
approved, subject only to such changes as have received advance approval.
7. The Owner further agrees that:
a) final grades and elevations will be established to the satisfaction of the Municipality. The
Owner will provide proof of final grades and elevations certified by a professional land
surveyor or civil engineer, prior to the final release of the Letter of Credit.
b) all necessary provisions for service connections on site will be made to the satisfaction of the
Municipality.
c) construction work will be canied forward expeditiously in good and worlcrnanlike manne¡
in accordance with good trade practice and so to cause a minimum of nuisance.
d) all necessary precautions to avoid dust, noise and other nuisance and to provide for the
public safety will, so far as possible, be taken and which comply with The Constntction
Safety Act.
e) all necessary ca¡e will be taken to see that mud and soil is not tracked or spilled onto any
public street, and where such tracking occurs, the street shall be cleaned at the e,nd of each
working day.
Ð garbage disposal facilities will be an enclosed t1rye located as shown on the Site Plan
designed in a manner satisfactory to the Municipality.
g) unless othenvise provided all parking lots and wallovays will be finished with hot-mix
asphalt, concrete or paving stones to the satisfaction of the Municipality and have permanent
bumper curbing along all parking areas that abut the property limits.
h) no topsoil shall be stocþiled on any other portion of the Owner's lands except those lands
identified in Attachment "4" to this agreement; and all topsoil shall be stocþiled and
maintained in a manner which allows for the mainte,nance of weeds; and the Municipality
may go in and do the sa¡ne at the Owner's expense, and collect the cost in like manner either
as municípal taxes or from the Letter of Credit deposited as performance security.
Ð stock-piling of snow will not be allowed on the site where it will constitute a hazard in the
opinion of the Municipalþ.
j) the electrical servicing of the property shall be subject to the approval of Hydro One.
k) upon failure by the Owner to do any act during the development period herein, that the
public safety or convenience requires, in accordance with this Agreement, upon seven (7)
days written notice, the Municipality, in addition to any other remed¡ may go in and do
same at the Owner's expense, and collect the cost in like manner either as municipal taxes or
from the Letter of Credit deposited as performance security.
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l) the Municipality may treat any breach of this Agreement as a breach of the Building By-
Law, and upon twenty-four (24) hours w¡itten notice to the Owner, stop work until the
breach is rectified.
m) nothing in this constitutes waiver of the owner's duty to comply with any by-law
of the Municipality or any other law.
8. The Owner shall:
a) be responsible for consulting with Hydro One regarding any rnatters that relate to services
providedbyHydro One.
9. The Owner shall be responsible for consulting with and obtaining any necessary approval from all
regulatory bodies such as, but not limited to, the Iong Point Region Conservation Authority and the
Ministry of the Environment.
10. The Owner shall satisfr all the in relation to the füe protection for the building(s) to the
satisfaction of the Municipality's Fire Chief.
11. The Owner agrees to pay for damages to public property including but not limited to municþal
drairu ditches, street surfaces, sidewalls, storm and sanitary sewer syste,ms, which rnay occr¡r during
the period of constnrction. Any such rqrair may be undertaken by the Municipalþ at the expense of
the Owner, withinthirty (30) days notice.
12. Any and all lighting shall be installd and maintained so as to not, in the opinion of the Municipality,
interfere with the use or e,njolment of adjacent properties, or with the safe flow of traffrc on abutting
or adjaceirt streets.
13. The Owner shall landscape and maintain plants and ground cover as describd as "Planting
Schedule" and indicated on Attacbment "C".
14. If the Ontario Building Code requires tbat an A¡chitect or Professional Engineer or bot\ shall be
responsible for the field review of any new building or exte,nsion, provided for in this Agreement,
the Owner shall not occupy or use or pennit to be occupied or used, any said new building or
e*tension, until after an Architect or Professional Engineer has given to the Municipalþ, a letter
addressed to the Municipality, and signed by the said Architect or Professional Engineer, certiffing
that all construction and/or sen¡ices on or in the said lands, required for this development or
redevelopment, newly installed by the Owner in connection with this development or
redevelopment, have been installed and/or constructed in a manner satisfactory to the Architect or
Professíonal Engineer.
15. The Municipality, through its servants, officers and agents, including it's Chief Building Official,
Fi¡e Chiet and Municipal Engineer, may, from time to time, and at any time, enter on the premises
of the Owner to inspect:
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a) the progress of development;
b) the state of maintenance as provided for in this Agreement.
16. In the event of any servant, officer or agent of the Municipality, detennining, upon inspection, that
the development is not proceeding in the strict accord with the plans and specifications filed, such
servant, offrcer or agent shall forthwittr, place a notice requiring all work to be stopped upon the
premises and forward a copy, by registered mail, to the Owner at the last known address, on the last
revised assessment roll, and the Owner shall forthwith correct the deficiency or deviation.
17. In the event of any servant, officer or agent of the Municipality, upon inspection" be of the opinion
that the state of maintenance is not satisfactory, such servant, officer or agent shall forthwitb,
forwa¡d notice of such opinior¡ by registered mail, to the Owner, at the last known address, and the
Owner shall forthwith correct the deficiency or appeal to the Council of the Municipality of Bayhanr,
as hsreinafr€r provided.
18. In the eve,nt that the Owner should disagree with the opinion of the servant, offrcer or agent of the
Municipality, as to the state of maintenance, such Owner shall appear before the Council of the
Municipalþ of Bayham, which after hearing the Owner, shall express its opinion as to whether the
mainter¡ance is satisfactory, by resolution, which shall constitute a final determination of the matter.
19. h the event tbat the Owner shall fail to obey a stop work order issued under Section 17 hereot the
Owner recogri"es the right of the Municipality to apply to the Courts for a restraining order.
z0.hr the event that an Owner shall fail to correct a deviation or deficiency after notice pursuant to
Section 17 or after notice of an opinion, which the Council of the Municipalþ of Bayham
determines is correct, under Section 17 , the Council of the Municipality of Bayhara may by by-law,
direct, on default of the matter e¡ rhing being done by the Owner, after two (2) week's notice, to it by
registered mail, at the last known address of the Owneç pursuant to the last revised assessment roll
of passage of such By-Law, that such matter 6¡ rhing be done by the Municipality, at the expeirse of
the Owner, which expense may be recoverable by action as municipal taxes, or from the Letter of
Credit deposited as performance security.
21. Unless otherwise authorized, in the event of the Owner wishing to change at any time, the buildings,
structures or facilities described in Attachment "C", it shall make application to the Council of the
Municþlity of Bayhan:, for approval, and shall not proceed with such change until approval is
given by such Council, or in default by The Ontario Municipal Board, under the procedure set out in
Section 4l of The P lanning Act, 1990, hereinbefore referred to.
22. \\e Owner agrees to pay to the Municipality all administration costs incurred in corurection with this
Agreement, and the fulfillment of this Agreement, including legal, engineering and inspection costs.
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23. LIABILITY INSURANCE
Before commencing any of the work provided for herein, the Owner shall supply the Municipality
with a Liability Insurance policy in the amount of $2,000,000 per occlurence, and in a form
satisfactory to the Municipality, indemniffing the Municipalþ from any loss arising f¡om claims for
damages inju¡y or otherwise, in connection with the work done by or on behalf of the owner of the
development. The said policy shall be provided at the time of the siguing of the Agreernent and
remain in force, until the development is complete and all required documelrtation as per A¡ticle 15
has been frled with the Municipality.
24. PERFORMANCE GUARA}{TEE
The Owner hereby defines the cornpletion date of this Agreement and project to be on or before
Se,pternber 30. 2010. It will be the Ov¿ner's responsibilþ to require, in writing, an extension to this
agreemenlproject, within sixty (60) days of the above stated complaion date, should an extension
be required.
As security for the performance and completion of all worls required by this agreement, the Owner
shall supply the Municipality with a Letter of Credit, equal to $
The Letter of Credit will be based on the estirnated cost of alterations to public property, roadway,
cu¡bs and gutters and drains, and any repairs for damages to public propert¡ roadway, sidewalls,
curbs and gutters and drains, plus all site specific courponents as defined by the Site Plan and Site
Servicing Plar¡ "Attachment "C", which are approved under this Agree,ment. The amount of the
Letter of Credit shall be established by the Municþlity. The i¡revocable Letter of Credit from a
Chartered Bank expressed to be pursuant to this Agreement and payable to the Municipalþ at any
time or in part, from time to time, upon writte,n notice from the Municipality, shall be provided at the
time of signing of this Agreement, and shall remain in force, until Twelve (12) months following the
completion of this project.
25. This Agreeme,lrt and the provisions thereof, do not give to the Owner or any person acquiring any
interest in the said lands any rights against the Municipality with respect to the failure of the Owner
to perfomr or ñrlly perform any of its obligations under this Agreement or any neglige,nce of the
Owner in its performance of the said obligations.
26. In the event that no construction on the said lands has commenced within one (l) year from the date
of registration of this Agree,rnent the Municipabty may, at its optior¡ on one month's notice to the
owner, decla¡e this Agreement to be subject to re-negotiation, whereupon the Owner agrees that it
will not undertake any construction on the said lands until this Agreement has been re- negotiated.
27.T\e Owner agrees that it will not call into question, directly or indirectly in any proceeding
whatsoever in law or in equity or before any administrative tribunal the right of the Municipalþ to
enter into this Agree,ment and to enforce each and every ternl covenant and condition herein
contained and this Agreement may be pleaded as an estoppels against the Owner in any case.
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28. The Owner agrees on behalf of themselves, their heirs, executors, administrators and assigns, to save
harnrless and indemnit the Municipality, from all losses, damages, costs, charges and expenses
which may be claimed or ¡ecovered against the Municipality by any person or persons arising either
directly or indirectly as a result of any action taken by the Owner, pursuant to this Agreement.
29. Nl facilities and nratters required by this Agreement shall be provided and maintained by the Owner
at its sole risk and expense to the satisfaction of the Municipality and in accordance with the
standards determined by the Municipality and in default thereof, and without limiting other remedies
available to the Municipality, the provisions of Section 326 of The Municipal Act, R.S.O. 1990, shall
apply.
30. This Agreemelrt shall be registered at the expense of the Owner, against the land to which it applies,
and the Municþlþ shall be entitled, zubject to the provisions of The Registry Act, to enforce its
provisions against the Owner, named herein, and any and all subsequent Owners of the land.
31. A Certification of Cornpliance attached hereto as Attachment "B", shall be filed by the Owner,
following completion of the developme,nt to ensu¡e all details of the Site Plan Agreernent have been
complied with-
IN WTINESS \ryHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and duly attested
to by their authorized siening officers in that behalf.
THE CORPORATION OF TI{E MUNICIPALITY
OF BAYIIAM
L¡ænAcre, Mayor
Ly¡da Milla¡d, Clerk
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By-Law 2009-096 A By-Law to authorize the extecution of ...
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ATTACHMENT *B'
TI{E CORPORATION OF THE MUNICIPALITY OF BAYÉIAM
CERTIFICATE OF COMPLTANCE
PROPERTY IDENTIFICATION :
Municipal Address:
Owner:
This document serves to certiff that the development project on the above noted lands has been completed in
accordance with the terms and conditions of The Site Plan Agteement By-law No.
DATED:
I HEREBY CERTIFY THAT THE ABOVE DECLARATION IS TRUE AND CORRECT.
Witness Owner - Etienne Borm
tWitness Owner - Marie-Louise Borm
Address:
l1
Phone Number:
By-Law 2009-096 A By-Law to authorize the extecution of ...
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THE CORPORATION OF THE
MTTNICIPALITY OF BAYHAM
BY-LAW NO. 2009-122
A BY.LÄ\il TO AUTIIORIZE TIIE EXECUTION OF'AIY AGREEMENT
BETWEEN THE MTJNICIPALITY OF BAYHAM
AI\D RODGERMARTIN
F'OR THE PROVISION OF'CANINE CONTROLÆOT]ND KEEPER SERVICES
\ilHEREAS the Municþality of Bayham is desirous of entering into a contract agreement with
Rodger Martin for the continued provision of canine control officer and pound keeper services
for the residents of the Municþality of Bayham.
THEREFORE THE COTTNCIL OF TIIE CORPORATION OF THE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule uÃ' and forming part of this By-law between the
Municipality of Bayham and Rodger Martin for the provision of canine control ofEcer
and pound kee,per services.
2. THAT this By-law shall come into full force and effect upon the first day of January
2010.
READ A FIRST, SECOND AND TIIIRD TIME, AND FINALLY PASSED
THIS sth DAY OF November 2009.
MAYOR CLERI(
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Page2 Schedule "4" to By-I-aw#2009-122
TIIIS AGREEMENI made induplicatethis 5th dayof November 2OOg.
BETWEEN
TEE CORPORATION OF THE
MUryICIPALITY OF BAYHAM
Hereinafter called the "Municipality''
of the First Part
-AÌ.ID -
RODGER MARTIN
o$'ner & operator of
LOBO PINES KEI\NEL
Address: 56481 Eden Line, RR#l EdenNOJ lHO
elephone: (519) 866-3909
Hereinaftercalled,.Martin,
ofthe Second Pa¡t
WHEREAS the Municipalþ of Bayham desires to provide for Canine Control Services for the residents of the
Municipality of Bayham;
AND WEEREAS Rodger Martin, owner and operator of Lobo Pines Kennel has agreed to extend the agreement to
supply the services of canine control and pound keeper for the residents of the Municipality of Bayham;
NOW TEEREFORE this Agreement witnesseth that in consideration of the mutual covenants herein contained, the
parties agree with each other as follows:
MARTIN COI\TVENAIYTS AND AGREES AS FOLLOWS: I
1. Caniúe Control Services
I . 1 Martin shall provide the services of Canine Confiol Offrcer and Pound Kee,per within the geographic limits
of the Municipality of Bayham and agrees to pick up stray dogs.
I .2 Martin shall provide a vehicle suitably equipped to pick up sucþ stray dogs. The. vehicles shall be
maintained in a safe and clean condition.
1.3 Martin shall expressly understand that at no time shall the said vehicle become the property of the
Municipalþ and that the responsibility for its òperation, fuel, maintenance, license and insurance shall rest
solely with Martin. Ma¡tin shall agree to indemniff and save harmless the Municipality from any and all
claims arising out of or in conriection with the use of the said vehicle.
1.4 Martin shall agree to answer all telephone complaints authorized by Municipal staffas quickly as possible
and to carry outpatrols within the Municipality, ifrequested.
1.5 Martin agrees to respond to Municipal staffrequests for the pick up of confined dogs during the hou¡s of
8:30 a.m. to 4:30 p.m. Monday through Friday, excluding statutory holidays. The terrn "çenfined" sþll
mean, "kept restricted within cert¿in limits" such as but not limited to thé dog being kept or restricted to the
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Page 3 Schedule "A" to By-Law #2009-L22
interior of a building or fenced in area. Martin may at his discretion do pickups after 4:30 p.m., before 8:30
a.m., on weekends and statutory holidays.
1.6 Martin agrees to respond to humane requests for the pick up of dogs atlarge that are deemed vicious,
injured and/or ill, when requested by Municipal staff.
2. Pound Facilities
2.L Martin shall prwide and maintain a pound facility to be looated within the geographical limits of the
Municipality ofÞayham to serve the residents of the Municipality. Such facility shall be kept in good
order and state of cleanliness at all times in accordance with the Animals for Research Act, R.S.O. 1990,
Chapter A.22, as amended and any Regulations thereof.
2.2 Martin shall ensure that pound facility and all dogs impounded shall be kept clear¡ well cared for, fed and
watered during the time of confinement.
2.3 Sick or Injured Dogs:
(a) Martin shall ensure that all sick or injured dogs will receive immediate medical attention by certified
veterinary staff. I{ in the opinion of the medical staff, any dog is too severely injured or diseased and
medical care will only prolong the suffering of the dog, the dog shall be humanely euthantzedby a
certified veterinarian and properly disposed of.
(b) Every attempt shall be made by Martin to contact the owner of any such dog before such action is
taken. Martin shall charge any and all veterinary service expenses to the Municipality.
(c) Martin shall be reimbursed by the Municipality for all veterinary service experx¡es authorized by
Municipal staff.
2.4 Martin shall keep a récord of all dogs impounded and theirdisposition, whirch shall be submitted to the
Municipality within ten (10) days following the end of each month.
2.5 Martin shall ensure that all dogs imFounded shall be kept fs¡ ¿ ñinimum of tlree (3) days, excluding
holidays and the day on which the dog was impounded. Any dog kept longer than the minimum shall be at
the discretion and expense of Martin.
2.6 Martin shall attemFt to contact the owner of any dog as quickly as possible.
2.7 When Martin quarantines ân ânim¿l under the authority of the Elgin County Medical Officer of Health and
Municipal stafl the Municipality shall pay the costs of the quarantine.
2.8 Martin shall display contact phone numbers and offrce hours at the pund facility in a place that is
accessible to the public at all times.
2.9 The Municipality of Bayham shall recover such pound fees to cover the cost of pick up and boarding as
contained within Bayham's I)og Control By-law #2009-059 and amendments thereto, together with any
and all veterinary sewices, if applicable.
2.I0 In the case of a quarantine period required by law, the Municipality shall recover. all fees from dog owners,
including boarding fees and veterinary expenses, ifapplicable.
2.lI Martin agrees that any dogs impounded shall not be released to the owner or other person until
confirmation is received from the Municipaliþ that inpoundment fees have been paid to the Municipality
and that a current tag has been purchased from the Municipality.
2.12 Martin agrees that any dog not claimed bythe owner shall become the property of Martin and maybe
adopted, gifted, sold or humanely euthanized and properþ disposed of, in accordance with the Animals for
Research Act, R.S.O. 1990, Chapter A.22, as amènded and any Regulations thereof.
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Page 4 Schedule "A" to By-Law #2009-122
3. General
3.1 Martin shall maint¿in and pay for Comprehensive General Liabilþ Insurance, including coverage for all
operations as Canine Control OfEcer and Pound Keeper. This insurance coverage shall be subject to limits
of not less than two million ($2,000,000.00) dollars, inclusive per occunence for third party bodily injury
and propefy damage. The coverage shall include the Municipality of Bayham as an additional insured in
respect of all operations performed by or on behalf of the Municipality. The coverage shall not be altered,
cancelled or allowed to expire or lapse without thirty (30) days prior written notice to the Municipality. A
Certificate of Insurance shall be filed with the Municipality upon the signing of the Agreement and
annually thereafter throughout the term of the Agreement.
3.2 Martin shall agree to fulfill all of his obligations in compliance with the Occupational Health and Safety
Act and further agrees to take responsibility for any health and safety violation that may occur. Martin
shall indemni$ and save harrnless the Municipality from any and all charges, fines, penalties and costs that
may be incurred or paid by the Municipality.
3.3 Martin shall provide a Certificate from Workplace Safety and Insur¡nce Board indicating that all
payments by Martin to the Board in conjunction with this Agreement have been made and that the
Municipality will not be liable to the Board for futurç pa)4nents in connection with this Agreement. The
Certificate shall be provided upon signing of the Agreement and yearly thereafter until the expiry or
termination of this Agreement.
BAYHAM CONVENAI\TS AND AGREES AS FOLLOWS:
Canins Control Officer
The Municipality shall by appropriate ByJaw appoint Rodger Martin as Canine Control Offrcer and Pound
Keeper for the Municipality of Bayham, effective immediately and to hold offrce during such time as the
Agreement is in full force and effect.
Remuneration
The Municipalþ shall, in return for Martin providing canine control and pound facility services, pay to
Martin upon submission of monthly repofs and invoices, the fees according to Schedule "4" attached
hereto.
General
The Municipality shall imFlement all By-laws providing the necessary authority for Martin to perform his
duties.
The Municipality shall supply Martin an identification card bearing his photograph, which shall be
displayed for all persons contacted by Martin, while providing Canine Contol Officer and Pound Keeper
services. Such card shall be immediateþ retunred to the Municipality at the end of the service period.
The Municipality shall provide Martin with a copy of the Animals for Research Act, R.S.O. 1990, c.A.22,
and Regulations 22 and 23.
THE PARTIES HERETO COVENANT AND AGREE AS FOLLOWS:
7. That this Agreement shall take effect on the 1o day of January 2010 shall remain effective for a period of
one ye¿ìr, unless sooner terminated in accordance with the Agreement or by agreement of the parties.
8. That either party may terminate this Agreement upon forty-five (45) days notice in writing to the other
party. Such notice may be mailed by ordinary prepaid mail to the other party, and this Agreement shall
terminate on the forty-fifth day following the date of the mailing.
4.
4.t
5.
5.1
6.
6.1
6.2
6.3
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Page 5 Schedule "A" to By-Law#2009-122
9. It is understood by the parties hereto that there will be no adjustment in fees paid by the Municipality
during the full term of this Agreement
10. It is understood by the parties that all services car¡ied out herçunder by Martin shall be as an independent
contractor and not as an employee of the Municipality.
11. Any notice required to be given under this Agreement must be in writing and in the case of the
Municipality, to: The Clerh The Municipalþof Bayham' 9344 Plank Road, PO Box 160, Straffordville Ontario NOJ 1Y0;
and in the case of Martin to:Rodger Martin, I¡bo Pines Kennel
56481 Eden Line, RR#l Fden Ontario NOJ lHO.
12. That there have been no representations, oral or written, by either party, save as contained herein.
13 That everycovenant, proviso and agreementhereincontainedshall ensure to thebenefit ofandbebinding
upon the parties hereto and their heirs, executors, administrators, successors, and assigns, and that all
covenants herein contained shall be constued as beingjoint and several and that when the context so
requires or permits, the singular number shall be read as if the plural were expressed and the masculine
gender as if the feminine or neuter, as the case may be, were expressed.
WITNESS WHEREOF the seal of the party of the First Party duly attested thereto by the hands of its proper
signing ofücers.
SIGNED, SEALED Al.{D DELIVERED, this 5th dayof November ,2009
Authorizedby
BayhamBy-hw #2009-122
) THECORPORATTONOFTHE
MTJNICIPALITY OF BAYHAM
Per
Mayor, Llmn Acre
) Ctertq LlmdaMillard
)
WITNESS WHEREOF the part of the Second Pa¡t has hereunto set is handond sèal.
SIGNED, SEALED ANDDELIVERED, this dayof ,2009.
In the presence of )
'Witness:RODGERMARTIN
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Page 6
Sen¡ice:
Schedule "4" to By-Law #2009-122
CANINE CONTROL SERVICES AGREEMENT
BET\ryEEN
TIIE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
ANI)
RODGERMARTIN
Owner & operator of
LOBO PINES KEI\NEL
SCITEDT]LE $A)'
Fee:
1. Monthly Retainer Fee $1,000.00
2. Fee Per Dispatch
as authorized by Municipal Staff $ 50.00
3. Containment Fee per anim¿l pç¡ d¿y $ 15.00
to a maximum of three days
4. Rate to Provide Patrol (if requested) $ 25.00 per hour, plus. municipal rate allowed per kilometer
5. Quarantine (if requested) $ 50.00 forpickup of animal
:lä:lffi,i"ii,'ö3*
from the date of the incident)
plus veterinary service costs,
if any.
6. CourtAppearance Fee $ 25.00 perhour, plus
municipal rate allowed per kilometer
7. Reimbursement of authorized Veterinary Costs r
associated with unidentified injured/ill Dogs (if requested).
8. Fee for Dog claimed by the registered oumer $ 50.00
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THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW 2009-123
A BY.LAW TO AT]'THORIZE THE EXECUTION OF A¡[ AGREEMENT WITII THE
TO\ilNSHIP OF MALAHIDE AND THE TOWN OF AYLMER FOR TIIE SHARING OF
GIS/GPS SERVICES
WHEREAS Corporation of the Township of Malahide proposes to retain staff for GIS/GPS
services and to contract with the Town of Aylmer and the Municipality of Bayham to provide
such services;
AND WHEREAS these municipalities wish to participate in this co-operative approach to
meeting GIS/GPS needs of their respective organizations;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary and expedient to execute an agreement with the Township and Malahide and the Town
of Aylmer for the provision of GIS/GPS services.
NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
HEREBY ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule "A" and forming part of this by-law between The
Corporation of the Township of Malahide, The Corporation of the Municipality of
Bayham and The Corporation of the Town of Aylmer, for the provision of GIS/GPS
Sevices.
2. AND THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 5TH DAY
OF NOVEMBER 2009.
MAYOR CLERK
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THIS AGREEMENT made as of the day of ,200
BETWEEN:
The Gorporation of the Township of Malahide
("Malahide")
-and-
The Corporation of the Town of Aylmer
("Aylmer")
- and
The Corporation of the Municipality of Bayham
("Bayham")
(the parties being collectively referred to as the "Municipalities" and each individually
referred to as set forth above).
WHEREAS the Municipalities have agreed to enter into this Agreement for the sole
purpose of establishing the framework for the acquisition, ownership and operation
of the hardware, software and license(s) necessary to create a computer-aided
mapping system that shall hereinafter be referred to as the "GIS/GPS System";
AND WHEREAS the Municipalities have agreed that Malahide shall be the owner of the
GIS/GPS System, and, as such, will be responsible for the day-to-day operation and
maintenance of the GIS/GPS system, including the employment of any staff necessary
to operate the said system;
AND WHEREAS the Municipalities have further agreed that the Municipalities shall, as
amongst themselves, have equal rights and access to the use of the GIS/GPS system,
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subject to the fact that requests for use shall be processed by Malahide in the order in
which they are submitted;
lN CONSIDERATION of the premises and the mutual covenants contained in this
agreement, and other good and valuable consideration (the receipt and sufficiency of
which is acknowledged by each of the parties), the parties agree as follows:
l. Definitions
(1) "Additional Hours" means any hours of Services as set forth in a Work Order and
as required by a party to this agreement over and above those hours allocated to a
party pursuant to their Proportionate Share as hereinafter defined.
(2) "Confidential Information" means any and all technical and non-technical
information identified as confidential, whether in oral, written, graphic or electronic form,
and provided to the other party hereto, including, but not limited to, ideas, samples,
media, techniques, sketches, drawings, works of authorship, models, know-how,
processes, algorithms, software source documents, and formulae related to the current,
iuture, and proposed products and services of such party, information concerning
research, experimental work, development, design details and specifications,
engineering, financial information, procurement requirements, pricing, employees,
coñtractual relationships, information the disclosing party provides regarding third
parties and any third party proprietary information rightfully held and disclosed by the
disclosing party. Confidential lnformation does not include information:- (a) already in the possession of the receiving party without an obligation of
confidentiality;(b) hereafter rightfully furnished to the receiving party by a third party
without a breach of any legal or contractual obligation;
(c) that is or becomes publicly available without breach of this Agreement;
(d) furnished by the disclosing party to a third party without restriction on
subsequent disclosure; or(e) independently developed by the receiving party without reliance on the
Confidential I nformation.
(3) "Documentation" means the Product (as hereinafter defined), system outputs,
user manuals and operator instructions furnished by Malahide.
(4) "Effective Date" shall mean the date first specified above.
(5) 'GIS/GPS System means all hardware and software required to deliver the
agreed upon service as identified in this agreement.
(6) "Major Decision" means a decision to be made by the parties to this Agreement
with respect to the acquisition of replacement hardware and/or software, the addition of
any new partners, upgrades to the hardware and/or software, licensing costs over and
above those known as of the Effective Date of this Agreement.
(7) "Price List" means Malahide's standard fee schedule that is in effect at the time
the Services (as hereinafter defined) are ordered by the parties, and includes the rates
for expense items such as mileage..
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(8) "Product" or "Products" shall mean all equipment and technologies associated
with the GIS/GPS System that integrates, collects, stores, edits, analyses, shares and
displays geographic information and as set forth in Schedule "8".
(9) "Proportionate Share" means, with respect to each party to this Agreement, its
rights to use and access the GIS/GPS System, expressed in terms of the number of
hours of allocated System time as set forth in Schedule "A" hereto.
(10) "Service" or "services" means those services listed in Schedule "C" hereto.
The parties acknowledge and agree that they may, from time to time, require the
completion of GIS/GPS related services that are not set forth in Schedule "C" and that
the GIS/GPS staff employed by the Owner shall be available to complete those non-
enumerated tasks during the hours allocated to the requesting party so long as the
tasks are clearly GIS/GPS related. The Owner shall have the sole discretion to
determine a dispute as to whether a requested task is or is not GIS/GPS related.
(11) "Work Order" shall mean the standard form for ordering Services, the form of
which is attached hereto as Schedule "D".
2. Schedules
The following are the schedules attached to and incorporated in this Agreement by
reference:
Schedule "4" - Proportionate Share Time Allocation
Schedule "8" - Products
Schedule "C" - Services
Schedule "D" - Work Order Form
3. Term and Renewal
(1) Subject to the provisions contained in this agreement, the Agreement shall
commence as of the Effective Date and shall continue for a term ending on the
earlier of:
(a) three years from the date of this agreement or the expiry of any renewal of
the original three year term; or
(b) the date on which the Agreement is voluntarily terminated by written
agreement of the parties pursuant to paragraph 10 of this agreement.
(2) Upon the expiry of the initial three year term, the parties hereby agree that,
unless otherwise terminated pursuant to the provisions set forth herein, the term of this
Agreement shall automatically renew for an unlimited number of further consecutive one
(1) year terms.
4. Capital Gontribution and Proportionate Share
The parties hereby agree to contribute an equal one-third (1/3) share of the total
initial capital cost of acquiring the hardware, software and license(s) necessary to
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establish the GIS/GPS System, with such contribution to be in the sum of $15,557.05
plus all applicable taxes payable be each of the three parties on or before November
30, 2009.
Malahide agrees to be responsible for the physical acquisition of the hardware, software
and license(s).
Following payment of the first installment set forth above and for so long
thereafter as they remain in compliance with the terms hereof and for so long as the
Term or any renewal thereof, each party will be entitled to the use of the GIS/GPS
System in accordance with their Proportionate Share as defined herein. Should either
of Aylmer or Bayham not use all of the hours allocated to them as part of their
Proportionate Share, the unused hours shall automatically revert to and become the
sole property of Malahide, with such hours to be used by Malahide, in its sole discretion,
as it sees fit.
The parties acknowledge and agree that the per hour costs of the Services used
by them, whether paid for using the hours allocated to them pursuant to their
Proportionate Shares or paid for, in cash, as with Additional Hours, do not include any
applicable provincial or federal government taxes or expenses incurred by the GIS/GPS
System staff in connection with the provision of the Services. The parties further
acknowledge and agree that they will pay, to Malahide, as the provider of the Services
and the owner of the GIS/GPS System, any such applicable taxes and will reimburse
Malahide for any such expenses, with payment of those amounts to be made within
thirty (30) days of the party receiving an invoice for same from Malahide.
5. Additional Hours
Should any party require Additional Hours in any year during the Term of this
Agreement or any extension thereof, the party requiring the Additional Hours shall
provide written notice of the said requirement to the other parties. Within thirty (30)
days of the date of any such written notice, the parties shall meet and determine, by
way of consensus:
(i) if Additional Hours are available for purchase/acquisition by the requesting
party; and
(ii) the source of those Additional Hours, i.e.: Malahide's Proportionate Share.
ln the event that the parties determine that Additional Hours are to be made available to
the requesting party, the requesting party shall pay Malahide for those Additional Hours
in accordance with the Price List in effect at the time the Additional Hours are acquired.
6. Add¡t¡onal Capital Contributions
lf at any time, and from time to time during the Term or any renewal thereof,
further capital is required to ensure the continued operation of future expansion of
the GIS/GPS System, the parties shall meet to review and agree upon the further
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acquis¡tion(s) and, following an agreement being reached as to the said further
acquisition(s), the parties shall advance any additional required capital in proportion
of each party's Proportionate Share. Malahide will then use any such additional
capital contributions to acquire the agreed upon hardware, software, license(s) and
incorporate same into the existing G¡S/GPS System.
7. Selling, Borrowing or Encumbrance of lnterest
Subject to Malahide's rights as set forth in paragraph t hereof, no party shall sell,
transfer, assign, pledge, hypothecate, mortgage, or in any other manner dispose of or
encumber its rights as set forth in this Agreement without the prior written consent of
both of the other parties. Further, no party shall sell any Products or Services except for
copies of the parties' maps as the rates set fotth in the Price List.
8. Ownership of the GIS/GPS System
Notwithstanding the fact that the parties will be contributing equal sums towards
the purchase of the hardware, software, license(s) that will be used to establish the
GIS/GPS System, the parties hereby agree and acknowledge that Malahide will be the
registered and beneficial owner of the said hardware, software and license(s) and of the
GIS/GPS System. Further, the parties acknowledge and agree that all monies paid by
them in connection with and in furtherance of this Agreement are non-refundable and
shall remain the property of the Owner regardless of the manner in which the
Agreement or the party's participation in this Agreement are terminated.
9. Day-to-Day Management and Operation
(1) As the Owner of the GIS/GPS System, Malahide shall and is authorized to
manage the day-to-day operation of the GIS/GPS System, with such management to
include the provision, for a fee, of certain GIS/GPS System services to person(s) other
than the parties to this Agreement. Malahide hereby agrees that all user fees collected
in relation to the provision of such services will incorporate an amount designated for
capital replacement costs of the GIS/GPS System. Malahide agrees that the provision
of Services to persons other than the parties to this agreement will be subject to the
prior rights of Malahide, Aylmer and Bayham to have their requests for use processed in
preference to those of any non-party user. The parties hereby agree that, as between
them, their requests for use shall be processed by Malahide in the order in which they
are submitted on the Work Order Forms attached hereto.
(2) The parties agree that they will submit all requests for use of the GIS/GPS
System on the Work Order Forms attached hereto and Malahide agrees to process
those requests within a reasonable period of time and as provided for in this agreement.
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(3) Malahide agrees to hire an employee or employees, as required, to administer
and operate the said GIS/GPS System and Malahide shall be responsible for
compensating the said employee(s).
(4) The parties agree that Malahide shall not be liable for any delay in the
processing of Work Orders when the processing of the said Work Order is delayed
and/or precluded by reason of illness, act of God, fire, threat, natural disaster, labour
strikes, supplier issues or any other like event beyond Malahide's control.
10. Termination and Renewal
This Agreement shall only be terminated prior to the expiry of the Term or any
renewal thereof if all the parties agree, in writing, to the said termination. The parties
may also terminate the Agreement, by written agreement, at the expiry of the Term of
any renewal thereof. Notwithstanding the foregoing, the Owner, at it sole option, may
terminate this Agreement at the expiry of the Term of any renewal thereof, which date
shall be no less than three years from the date of execution hereof, by providing written
notice of the said termination to the parties.
A party's participation in this Agreement may be terminated upon an event of default
as hereinafter defined.
Upon termination of this Agreement for any reason, the parties agree that the
GIS/GPS system shall remain the property of Malahide.
11. Default
lf a party fails to advance moneys as required by this agreement, the same
shall constitute default. The parties not in default shall, by written notice delivered
personally to the defaulting party, specify details of default and require that it
shall be cured within thirty (30) calendar days of the said notice. ln the event the
default is not cured within the period specified herein, the defaulting party's
participation in this Agreement shall be terminated and the said defaulting party shall
forfeit any further rights pursuant to this Agreement.
12. Amendment of Agreement
lf at any time during the continuation of this agreement the parties shall deem it
necessary or expedient to make any alteration to any clause contained in this
agreement, they may do so by a writing signed by them and endorsed on these
articles, and all of these alterations shall be adhered to and have the same effect as
if they had been originally embodied in and formed part of this agreement.
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13. Notice
(1) All notices under this agreement shall be in writing, duly signed by the party
giving such notice, and effectively given if delivered personally, sent by prepaid courier
service, or by facsimile or other telecommunicatíon to the application address set out
below:
To: The Corporation of the Township of Malahide
87 John Street South
Aylmer, ON N5H 2C3
Facsimile: 519-77 3-5334
Attention:
To: The Corporation of the Town of Aylmer
46 Talbot Street West
Aylmer, ON N5H 1J7
Facsimile: 519-765-1446
Attention:
To: The Corporation of the Municipality of Bayham
9344 Plank Road, Box 160
Straffordville ON NOJ 1Y0
Facsimile: 51 9-866-3884
Attention:
(2) Any such communication shall be conclusively deemed to have been given and
received, if delivered or sent by courier service, on the day of delivery, and if sent by
facsimile or other telecommunication, on the day of faxing or dispatch, provided that in
any event, such day is a business day and the communication is delivered, faxed,
dispatched or sent prior to 4:30 p.m. [EST] on such day, and othenryise such
communication shall be deemed to have been given and received on the next business
day. Any such communication given in any other manner shall be deemed to have been
given and received only upon actual receipt. Any party may change its address for
receipt of communications hereunder by giving notice to the other parties hereto in the
manner set out above.
14. Governing Law
This agreement and the application or interpretation of it shall be governed
exclusively by the terms and by the laws of the Province of Ontario and each partner
irrevocably attorns to the jurisdiction of the courts of Ontario,
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15. Time
Time shall be of the essence of this agreement.
16. Headings
The headings appearing throughout this agreement shall not form part of this
agreement. The parties desire that this agreement be given a broad and liberal
interpretation.
17. Severability
Each provision of this agreement shall be severable. lf any provision of it is
illegal or invalid, the illegality or invalidity shall not affect the validity of the remainder
of this agreement.
18. Number and Gender
This agreement is to be read with all changes in gender or number as required
by the context.
19. Further Acts
The parties hereto agree to execute and deliver such further and other
documents and perform and cause to be performed such further and other act- and
things as may be necessary or desirable in order to give full effect to this agreement
and every part thereof.
20. lnterpretation
It is the desire of the parties hereto that this agreement be accorded a liberal
interpretation consistent with its declared intent and purpose.
21. Waivers
No amendment, waiver or termination of this agreement will be binding unless
executed in writing by the parties to be bound thereby. No waiver of any provision of
this agreement will be deemed or will constitute a waiver or any provision, nor will
any such waiver constitute a continuing waiver unless expressly provided for in this
agreement.
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22. Entire Agreement
This agreement constitutes the entire agreement between the parties and
supersedes all prior and contemporaneous agreements, understandings and
discussions, whether oral or written, and there are no warranties or representations
between the parties except as expressly provided in this agreement.
23. Agreement Binding
This agreement shall enure to the benefit of and be binding on the respective
successors and assigns of each of the parties to it.
24. Gounterparts
This Agreement may be executed in any number of counterparts, each of which
when so executed shall be deemed to be an original, and such counterparts together
shall constitute one and the same instrument.
25. No Partnership
No partnership is created by this agreement. Nothing contained in this agreement
shall or shall be deemed to constitute the parties as partners nor as agent of the other
nor any other relationship whereby either could be held liable for any act or omission of
the other.
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lN WITNESS WHEREOF this agreement has been executed by the parties as
of the date first set forth above.
The Corporation of the Township of Malahide
Per:
, Mayor
Per:
, CAO/Clerk
We have authority to bind the Township.
The Corporation of the Town of Aylmer
Per:
, Mayor
Per:
, Administrator
We have authority to bind the Town.
The Corporation of the Municipality of Bayham
Per:
, Mayor
Per:
, Administrator
We have authority to bind the Municipality.
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Schedule "A" -
Proportionate Share Time Al location
EAST ELGIN MAPPING PARTNERSHIP
Novemb er 61 2009
(1) Initial Capital Contribution costs :. Server - 56,671-16. Software licence for server, desktop and GeoCortex - $39,000.00. 8 hours ofconfiguration support - $1,000.00
The total Capital Contribution Cost is 546,671.16 or $15,557.05 for each partner.
(2) Equipment Replacement Reserve - Starting in 2010 each partner will annually pay $400.00 as a flat rate fee
which will be placed into an equipment reserve fund, so that in 5 years there will be $6,000.00 to purchase a new
server.
(3) Hourly Rate for Service to recover Technician wages & benefits, training costs, annual maintenance fee on
server, desktop and GeoCortex and internet access fee. The maintenance fees for the server, desktop and GeoCortex
are effective January l, 2010. The fees are as follows:
. 2009 - $40.87/hour. 2009 - overtime rate $55.00/hour. 2010 - $48.48/hour. 2010 - overtime rate $62.30/hour
(a) The partners are responsible for purchasing the minimum following hours:. Bayham - I day or 7 hours a week
' Aylmer - I day or 7 hours a week
Start November 6,2009 - in 2009 will bill each for 8 weeks x 7 hours : 56 hours
In 2010 Bayham and Aylmer will each be billed for 49 weeks x 7 hours : 343 hours
(5) Any mileage would be extra, with the 2009 rate being 5Ocentslkm, rate may be adjusted annually.
(6) When required to perform tasks where the use of the handheld Tremble GPS by the Technician for data
collection purposes, a $10.00/day equipment replacement fee will be charged in addition to all other fees.
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Schedule "C't - Services
The following is a listing of the Services that the parties anticipate will be provided and
utilized by them in connection with their participation in this Agreement. The list is not
comprehensive and the parties acknowledge and agree that the Services will likely
change in both form and substance as the GIS/GPS System comes on-line and as the
parties evaluate and assess their individual needs vis a vis same.
GIS Services
1) On-going maintenance of GIS datasets such as addresses, roads and property information.
2) GIS data creation, maintenance, updating and quality control/quality assurance;
3) GIS data entry, attributing, and metadata creation;
4) Reading and interpretation of maps, blueprints, survey documents and sketches;
5) Global positioning system (GPS) data collection and coordination;
6) Providing technical suppofi and expertise to internal staff and the general public regarding day to day
requests for GIS information and analysis.
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Schedule ¡'D" - Work Order Form
Townehip of ilalahide GIS ïVork Order Form s"
Btll Cortr
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THE CORPORATION OF THE MI]NICIPALITY OF BAYIIAM
BY-LAW 2009-124
BEING A BY-LAW TO FT]RTHER AMEND BY.LAW 2005.102
IMPOSING RATES AI\D F'EES
\ilHEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the Council
of a local Municipalitymaybyby-law, impose specific rates and fees to be charged for
municipal services.
AI\D WIIEREAS the Council of the Corporation of the Municþality of Bayham did by By-
law 2005-102 adopt a schedule of rates and fees for municipal services;
AND WHEREAS the Council of the Corporation of the Municþality of Bayham did by By-
law 2008-024 and2009-104 amend the schedule of rates and fees for municipal services
AND WIIEREAS the Council of the Municipality of Bayham now deems it expedient to
further amend By-law 2005-102 in regard to the Bayham Community Centre;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary to further amend the schedule of rates and fees for such services;
AND \ilIIEREAS Council is desirous that adoption of such amendment be byby-law;
THEREFORE TIIE COI]NCIL OF THE CORPORATION OF'THE MTJNICIPALITY
OF BAYIIAM ENACTS AS FOLLO\ilS:
1. TIIAT ByJaw 2005-102, Schedule "A", as amended, be further amended to include
the following under Community Centre Rental Fees Vienna:
o Ma¡tial Arts program all renters $ 35 per 2-3 hour evening schedule.
2. THAT effective upon final passing of By-law 2009-724, the Schedule of Rates and
Fees set out in Schedule "A" attached to By-law 2005-702, as amended, shall remain
in effect until further amended or rescinded.
2. AND TIIAT in all other respects ByJaw 2005-102 be hereby confirmed.
READ A FIRST, SECOND AI\D THIRD TIME AND FINALLY PASSED TIIIS sTH DAY
OFNOVEMBER 2009.
MAYOR CLERK
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THE CORPORATION OF'THE MTJNICIPALITY OF BAYIIAM
BY-LAW NO.2009-125
A BY.LAW TO AMEND BY-LAW 2009.024
BEING AN AGREEMENT \ilITH RAMONA PEIDL
FOR THE PROVISION OF'JANITORIAL SERVICES AT THE
VIENNA COMMUNITY CENTRE
\ilIIEREAS the Council of the Corporation of the Municipality of Bayham did pass ByJaw
2009-024 on March 5, 2009 authorizing the Mayor and Clerk to execute an agreement with
Ramona Peidl for the provision of janitorial services for the Vienna Community Centre owned
by the Municþality of Bayham;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham and the
contractor are desirous of amending this contract;
NOW TIIEREFORE THE COT]NCIL OF TIIE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Agreernent for janitorial services between the Municþality of Bayham and
Ramona Peidl be amended as follows to add:
Vienna Community Ce,ntre cleaning of the Main Upper Hall following
once weekly Martial Arts Activity at a cost of $26;
2. THAT all terms and conditions of the original agreement remain in full force and effect;
3. THAT this by-law shall come into fulI force and effect upon final passing.
READ A FIRST, SECOND AI\ID THIRD TIME AND FINALLY PASSED THIS sTH DAY
OF NOVEMBER 2009.
MAYOR CLERK
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TIIE CORPORATION OF' TIIE
MTJNICIPALITY OF BAYIIAM
BY-LAW NO.2009-126
A BY-LA}V TO CONF'IRM ALL ACTIONS OF
THE COTJNCIL OF TIIE CORPORATION OF
THE MT]NICIPALITY OF BAYIIAM FOR TIIE
REGULAR MEETING HELD NOYEMBER 5, 2009
IYIIEREAS under Section 5 (l) ofthe MunicipalAct,2001 S.O. 2001, Chapter 2Í,thepowers
of a municipal corporation are to be exercised by the Council of the municipality;
AND \ilHEREAS under Section 5 (3) of the Municipal Act,200l, the powers of Council a¡e to
be exercised by by-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
TIIEREFORE THE COT]NCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF'BAYIIAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held Novernb er 5,2009 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this byJaw.
2. THAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finallypassed this 5th day of
November 2009.
MAYOR CLERK
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