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HomeMy WebLinkAboutJanuary 23, 2014 - CouncilCOUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville, ON Council Chambers Thursday, January 23, 2014 7:00 p.m. Page 1. CALL TO ORDER (a) Introduction of new Bayham Fire Chief Randy White. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS 5 - 14 (a) Minutes of the regular meeting of Council held January 9, 2014. 15 - 16 (b) Minutes of the special meeting of Council held January 13, 2014. (c) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations 17 (a) 7:05 p.m. - Margot (Auber) Pieters regarding Port Burwell Public School "Pole Painting Event" 2. Statements By Council 3. Updates On Projects (a) Richmond Community Water System (b) Harbour Divestiture 5. INFORMATION ITEMS 18 - 22 (a) Correspondence dated January 3, 2014 from Tillsonburg & District Multi-Service Centre regarding "The MSC Voice Fall/Winter 2013/14". File: M07 Page 1 of 182 Regular Council Agenda January 23, 2014 Page 23 - 27 (b) Correspondence dated January 15, 2014 from Ontario Energy Board regarding "Natural Resource Gas Application for Renewal of Franchise Agreement with the Municipality of Bayham". File: L04NRG 28 - 29 (c) Copy of correspondence dated January 6, 2014 from Municipality of East Ferris to Premier Kathleen Wynne regarding "Gas Tax". File: A16 30 - 31 (d) Correspondence dated January 6, 2014 from Ministry of the Attorney General regarding "Attorney General's Victim Services Awards of Distinction". File: M02 32 - 34 (e) Correspondence dated January 8, 2014 from the Town of Bancroft regarding "Proposed New Billing Model for Police Services". File: C10 35 - 36 (f) Copy of correspondence dated December 13, 2013 from the Town of Fort Frances to Premier Kathleen Wynne regarding "Proposed Billing Model for Police Services". File: C10 37 - 38 (g) Copy of correspondence dated January 9, 2014 from Tillsonburg Police Services Board to Provincial Commander OPP Municipal Bureau and Ministry of Community Safety and Correctional Services regarding "Proposed Billing Model for Police Services". File: P17PSB 39 - 40 (h) Copy of correspondence dated January 8, 2014 from the Township of Whitewater Region to Premier Kathleen Wynne and Minister of Community Safety and Correctional Services regarding "Proposed Billing Model for Police Services". File: C10 41 - 42 (i) Copy of resolution passed January 7, 2014 by the Township of North Kawartha regarding "Proposed Billing Model for Police Services". File: C10 43 - 44 (j) Correspondence dated January 6, 2014 from the Municipality of East Ferris regarding "Proposed Billing Model for Police Services". File: P17OPP 45 - 50 (k) Long Point Region Conservation Authority minutes of meeting held December 4, 2013. File: C06 51 (l) Correspondence dated January 2, 2014 from Ministry of Agriculture and Food regarding "2014 Premier's Award for Agri- Page 2 of 182 Regular Council Agenda January 23, 2014 Page Food Innovation Excellence Program". File: M02 52 (m) Correspondence dated January 17, 2014 from OPP regarding "OPP Supports New Program To Find Missing Or Lost Children". File: M06 6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 7. ROADS, AGRICULTURE & DRAINAGE 53 - 55 (a) Staff Report P2014-001 regarding "2013 Fourth Quarter Report Building Services & Drainage". File: P10 56 - 57 (b) Staff Report PW2014-03 regarding "Conveyance of Given Road". File: T09 58 - 59 (c) Staff Report PW2014-04 regarding "Closure and Conveyance of Baldwin Line". File: T09 8. PROPERTY, BUILDING & PROTECTIVE SERVICES 9. FINANCE, ADMINISTRATION & PERSONNEL 60 - 80 (a) Cheque Register being Cheque #015873 to Cheque #016008 inclusive, except Cheques #015999 totaling $493,867.04 and Payroll Disbursements for the period ending December 22, 2013 and January 5, 2014 totaling $55,326.48 and $57,034.69. 81 - 82 (b) Staff Report PW2014-02 regarding "Used Vacuum Trailer Purchase Lease Options". (deferred from January 9, 2014 meeting) File: F18 83 - 89 (c) Staff Report PW2014-06 regarding "Crossing Guard Request". Murray Quinton to attend to respond to any questions from Council. (Deferred from January 9, 2014 meeting) File: T08 90 - 97 (d) Correspondence dated November 25, 2013 from Ontario Association of Police Services Boards regarding "Ontario Provincial Police Alternative Billing Consultations" and email from Councillor Casier dated January 20, 2014 regarding "Remarks on the OPP Municipal Policing Review presented at the Mun icipal Engagement Meeting". File: P17PSB Page 3 of 182 Regular Council Agenda January 23, 2014 Page 98 - 99 (e) Bayham Harbourfront Committee minutes of meeting held January 14, 2014. File: C06 100 - 181 (f) Staff Report F2014-02 regarding "Asset Management Plan". File: F00 (g) Request for discussion regarding the old Vienna Hall. 10. ENVIRONMENT 11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Out of Camera. 12. BY-LAWS 182 (a) By-Law 2014-010 A By-Law to confirm all actions of Council 13. ADJOURNMENT (a) Adjournment Page 4 of 182 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 5 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 6 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 7 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 8 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 9 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 1 0 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 1 1 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 1 2 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 1 3 o f 1 8 2 M i n u t e s o f t h e r e g u l a r m e e t i n g o f C o u n c i l h e l d J a n u a r y 9 , 2 0 . . . P a g e 1 4 o f 1 8 2 C O U N C I L M I N U T E S O F S P E C I A L M E E T I N G T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M 9 3 4 4 P l a n k R o a d , S t r a f f o r d v i l l e , O N C o u n c i l C h a m b e r s M o n d a y , J a n u a r y 1 3 , 2 0 1 4 6 : 3 0 p . m . T h e s p e c i a l m e e t i n g o f C o u n c i l o f t h e M u n i c i p a l i t y o f B a y h a m w a s h e l d o n M o n d a y , J a n u a r y 1 3 , 2 0 1 4 i n t h e C o u n c i l C h a m b e r s . P r e s e n t w e r e M a y o r P a u l E n s , D e p u t y M a y o r C l i f f E v a n i t s k i , C o u n c i l l o r s W a y n e C a s i e r , T o m S o u t h w i c k a n d E d K e t c h a b a w a n d C l e r k L y n d a M i l l a r d . 1 . C A L L T O O R D E R M a y o r E n s c a l l e d t h e m e e t i n g t o o r d e r a t 6 : 3 0 p . m . a n d w e l c o m e d M r . B i l l W i n e g a r d , w h o w i l l b e a s s i s t i n g C o u n c i l i n f i l l i n g t h e p o s i t i o n o f A d m i n i s t r a t o r . 2 . D E C L A R A T I O N O F P E C U N I A R Y I N T E R E S T A N D T H E G E N E R A L N A T U R E T H E R E O F N o d i s c l o s u r e s o f p e c u n i a r y i n t e r e s t w e r e d e c l a r e d . 3 . A D M I N I S T R A T I O N ( a ) D i s c u s s i o n w i t h c o n s u l t a n t . B i l l W i n e g a r d , r e g a r d i n g t h e A d m i n i s t r a t o r r e c r u i t m e n t p r o c e s s . M r . W i n e g a r d p r o v i d e d a h a n d o u t f o r C o u n c i l , i n c l u d i n g t h e p r o p o s e d t i m e t a b l e , a d v e r t i s i n g a n d q u e s t i o n s f o r d i s c u s s i o n . T h e r e c r u i t m e n t p r o c e s s i s e x p e c t e d t o t a k e a b o u t t h r e e m o n t h s . M r . W m e g a r d a d v i s e d t h a t : - a s p e c i f i c B a y h a m e m a i l a d d r e s s ( a c c e s s i b l e o n l y b y h i m ) w i l l b e s e t u p t o r e c e i v e a p p l i c a t i o n s ; . h e w i l l r e v i e w t h e a p p l i c a t i o n s a n d s e l e c t 1 2 - 1 5 r e s u m e s , f r o m w h i c h C o u n c i l w i l l a s s i s t i n c h o o s i n g u p t o t e n c a n d i d a t e s f o r t h e f i r s t - r o u n d o f i n t e r v i e w s ; . t h r e e c a n d i d a t e s w i l l b e s e l e c t e d f o r s e c o n d r o u n d i n t e r v i e w s , w h i c h w o u l d b e s c h e d u l e d f o r 1 t o 1 1 4 h o u r s e a c h . F o l l o w i n g d i s c u s s i o n s i t w a s a g r e e d t h a t : . a d p o s t i n g s w o u l d b e p l a c e d w i t h t h e A s s o c i a t i o n o f M u n i c i p a l M a n a g e r s C l e r k s a n d T r e a s u r e r s o f O n t a r i o ( A M C T O ) a n d O n t a r i o M u n i c i p a l H u m a n R e s o u r c e s A s s o c i a t i o n ( O M H R A ) a n d p o t e n t i a l l y t h r o u g h M u n i c i p a l W o r l d ( d e p e n d i n g o n r e s p o n s e s i n i t i a l l y r e c e i v e d ) , a s w e l l a s l o c a l p a p e r s , B a y h a m a n d E l g i n C o u n t y w e b s i t e s ; . t h e C o u n t y o f E l g i n a d m i n i s t r a t i v e b u i l d i n g o r a n a l t e r n a t e s i t e b e u s e d t o h o s t t h e * * i n t e r v i e w s ; - t h e E l g i n C o u n t y D i r e c t o r o f H u m a n R e s o u r c e s M a n a g e r , R o b B r y c e b e i n v i t e d t o a s s i s t M r . W i n e g a r d a n d t w o C o u n c i l m e m b e r s i n t h e f i r s t r o u n d o f i n t e r v i e w s ; . M r . W i n e g a r d a n d a l l o f C o u n c i l w o u l d p a r t i c i p a t e i n t h e s e c o n d r o u n d o f i n t e r v i e w s ; s o m e i n t e r v i e w s m a y b e s c h e d u l e d i n t h e e v e n i n g , i f / a s n e c e s s a r y . P a g e 1 o f 2 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d J a n u a r y 1 3 , 2 . . . P a g e 1 5 o f 1 8 2 C o u n c i l S p e c i a l M e e t i n g M i n u t e s J a n u a r y 1 3 , 2 0 1 4 M r . W i n e g a r d q u e s t i o n e d a n d C o u n c i l r e s p o n d e d t o q u a l i f i c a t i o n r e q u i r e m e n t s , t y p e s a n d l e v e l s o f e x p e r i e n c e a n d e d u c a t i o n , p r e f e r e n c e s a n d p e r s o n a l q u a l i t i e s e x p e c t e d . 4 . B Y - L A W S ( a ) B y - L a w 2 0 1 4 - 0 0 9 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c i l 2 0 1 4 - 0 1 7 M o v e d b y : D e p u t y M a y o r C E v a n i t s k i S e c o n d e d b y : C o u n c i l l o r W C a s i e r " T H A T c o n f i r m i n g B y - L a w 2 0 1 4 - 0 0 9 b e r e a d f i r s t , s e c o n d a n d t h i r d t i m e a n d f i n a l l y p a s s e d . " C A R R I E D U N A N I M O U S L Y 5 . A D J O U R N M E N T ( a ) A d j o u r n m e n t 2 0 1 4 - 0 1 8 M o v e d b y : C o u n c i l l o r W C a s i e r S e c o n d e d b y : D e p u t y M a y o r C E v a n i t s k i " T H A T t h e C o u n c i l m e e t i n g b e a d j o u r n e d a t 7 : 3 2 p . m . " C A R R I E D U N A N I M O U S L Y \ ^ ^ y ^ y ^ V r v j A ^ ^ y M A Y O R C L E K & P a g e 2 o f 2 M i n u t e s o f t h e s p e c i a l m e e t i n g o f C o u n c i l h e l d J a n u a r y 1 3 , 2 . . . P a g e 1 6 o f 1 8 2 J a n u a r y 1 3 / 1 4 D e l e g a t i o n R e q u e s t f o r J a n u a r y 2 3 , 2 0 1 4 C o u n c i l M e e t i n g I w o u l d l i k e t o b e r e c o g n i z e d a s a d e l e g a t e a t t h e J a n u a r y 2 3 r d C o u n c i l m e e t i n g t o s p e a k t o m e m b e r s w i t h r e s p e c t t o t h e f o l l o w i n g : O n D e c e m b e r 1 6 , a p r o p o s a l w a s s u b m i t t e d t o H y d r o O n e i n T o r o n t o r e q u e s t i n g p e r m i s s i o n f o r t h e c o m m u n i t y o f P t . B u r w e l l t o p a i n t p o r t i o n s o f a p p r o x . 5 6 h y d r o p o l e s a l o n g R o b i n s o n S t . i n P t . B u r w e l l . O n D e c e m b e r 1 9 , t h e P r e s i d e n t & C E O o f H y d r o O n e , M r . C a r m i n e M a r c e l l o , g r a n t e d u s p e r m i s s i o n . A c o r e g r o u p o f i n d i v i d u a l s f r o m t h e c o m m u n i t y h a s b e e n w o r k i n g v e r y h a r d , a l o n g w i t h a l l o f t h e s t u d e n t s a n d s t a f f a t P t . B u r w e l l P u b l i c S c h o o l , t o c r e a t e a ' p o l e p a i n t i n g e v e n t t o t a k e p l a c e i n l a t e A p r i l / e a r l y M a y o f t h i s y e a r , w h i c h w i l l b e a t t e n d e d b y H y d r o O n e o f f i c i a l s , i n c l u d i n g t h e P r e s i d e n t . W e h a v e a l r e a d y f o u n d a g r e a t d e a l o f s u p p o r t w i t h i n t h e c o m m u n i t y , b u t a r e n o w s e e k i n g s u p p o r t f r o m o u r C o u n c i l t o h e l p m a k e t h i s e v e n t t r u l y s u c c e s s f u l , a n d l a y t h e g r o u n d w o r k f o r f u t u r e i n i t i a t i v e s . T h a n k y o u , M a r g o t ( A u b e r ) P i e t e r s 7 : 0 5 p . m . - M a r g o t ( A u b e r ) P i e t e r s r e g a r d i n g P o r t B u r w e l l P u . . . P a g e 1 7 o f 1 8 2 Co r r e s p o n d e n c e d a t e d J a n u a r y 3 , 2 0 1 4 f r o m T i l l s o n b u r g & D i s t . . . Pa g e 1 8 o f 1 8 2 Co r r e s p o n d e n c e d a t e d J a n u a r y 3 , 2 0 1 4 f r o m T i l l s o n b u r g & D i s t . . . Pa g e 1 9 o f 1 8 2 Co r r e s p o n d e n c e d a t e d J a n u a r y 3 , 2 0 1 4 f r o m T i l l s o n b u r g & D i s t . . . Pa g e 2 0 o f 1 8 2 Co r r e s p o n d e n c e d a t e d J a n u a r y 3 , 2 0 1 4 f r o m T i l l s o n b u r g & D i s t . . . Pa g e 2 1 o f 1 8 2 Co r r e s p o n d e n c e d a t e d J a n u a r y 3 , 2 0 1 4 f r o m T i l l s o n b u r g & D i s t . . . Pa g e 2 2 o f 1 8 2 s ^ Q ( V ^ K & - O n t a r i o E n e r g y C o m m i s s i o n d e l ' 6 n e r g i e m B o a r d d e I ' O n t a r i o P . O . B o x 2 3 1 9 C . P . 2 3 1 9 2 7 t h F l o o r 2 7 e e t a g e 2 3 0 0 Y o n g e S t r e e t 2 3 0 0 , r u e Y o n g e T o r o n t o O N M 4 P 1 E 4 T o r o n t o O N M 4 P 1 E 4 T e l e p h o n e : 4 1 6 - 4 8 1 - 1 9 6 7 T e l e p h o n e : 4 1 6 - 4 8 1 - 1 9 6 7 ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ F a c s i m i l e : 4 1 6 - 4 4 0 - 7 6 5 6 T 6 [ 6 c o p i e u r : 4 1 6 - 4 4 0 - 7 6 5 6 ^ ^ ^ ^ ^ ^ 1 ^ T o l l f r e e : 1 - 8 8 8 - 6 3 2 - 6 2 7 3 N u m e r o s a n s f r a i s ; 1 - 8 8 8 - 6 3 2 - 6 2 7 3 O n t a r i o B Y E M A I L J a n u a r y 1 5 , 2 0 1 4 P a t r i c k G . W e l s h O s l e r , H o s k i n & H a r c o u r t L L P B o x 5 0 , 1 F i r s t C a n a d i a n P l a c e T o r o n t o , O N M 5 X 1 B 8 p w e l s h ( 5 ) o s l e r . c o m L E T T E R O F D I R E C T I O N D e a r M r . W e l s h : R e : N a t u r a l R e s o u r c e G a s A p p l i c a t i o n f o r R e n e w a l o f F r a n c h i s e A g r e e m e n t w i t h t h e M u n i c i p a l i t y o f B a y h a m B o a r d F i l e N u m b e r : E B - 2 0 1 2 - 0 4 4 7 T h e B o a r d h a s n o w i s s u e d i t s N o t i c e o f A p p l i c a t i o n ( " N o t i c e " ) i n t h i s m a t t e r . Y o u a r e d i r e c t e d : 1 . T o i m m e d i a t e l y s e r v e a c o p y o f t h e N o t i c e , t o g e t h e r w i t h a c o p y o f t h e a p p l i c a t i o n , e i t h e r p e r s o n a l l y , b y c o u r i e r o r r e g i s t e r e d m a i l o n t h e C l e r k o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m ; 2 . T o i m m e d i a t e l y a r r a n g e f o r t h e N o t i c e , h e a d e d w i t h t h e O n t a r i o G o v e r n m e n t l o g o a n d t h e w o r d s " O n t a r i o E n e r g y B o a r d " , t o b e p u b l i s h e d i n o n e i s s u e o f t h e E n g l i s h - ! ^ t L a ^ i o f . a L ^ T ^ S ^ ? ^ ^ a ^ i ^ - t ^ T . . h i ? ^ ! : . Q i r c u ^ t i 0 ! 1 : ? c c o ^ d i r ? . ? t o t h e b e s { i n f o r m a t i o n a v a i l a b l e , i n t h e M u n i c i p a l i t y o f B a y h a m . T h e N o t i c e s h a l l b e p u b l i s h e d n o l a t e r t h a n 2 w e e k s f r o m t h e d a t e o f t h i s l e t t e r ; P l e a s e n o t e t h a t i n v o i c e s r e g a r d i n g p u b l i c a t i o n a r e n o t t o b e s e n t t o t h e B o a r d . 3 - T o f i l e w i t h t h e B o a r d , a f f i d a v i t e v i d e n c e p r o v i n g s e r v i c e a n d p u b l i c a t i o n i m m e d i a t e l y u p o n c o m p l e t i o n , a t t a c h i n g a s a p p e n d i c e s t h e r e l e v a n t N o t i c e , a p p l i c a t i o n , a n d o r i g i n a l p o s t o f f i c e r e g i s t r a t i o n r e c e i p t s o r c o u r i e r r e c e i p t s , b u t n o t t h e n e w s p a p e r t e a r s h e e t s ; 4 . T o e n s u r e t h a t c o m p l e t e c o p i e s o f t h e a p p l i c a t i o n a r e a v a i l a b l e f o r c o n v e n i e n t p u b l i c p e r u s a l a t t h e a d d r e s s e s s t a t e d i n t h e N o t i c e ; a n d C o r r e s p o n d e n c e d a t e d J a n u a r y 1 5 , 2 0 1 4 f r o m O n t a r i o E n e r g y B o . . . P a g e 2 3 o f 1 8 2 O n t a r i o E n e r g y B o a r d - 2 - 5 . T o i m m e d i a t e l y p r o v i d e a c o p y o f t h e a p p l i c a t i o n t o a n y p e r s o n u p o n r e q u e s t . Y o u r s t r u l y , O r i g i n a l s i g n e d b y K i r s t e n W a l l i B o a r d S e c r e t a r y e c . R i c h a r d K i n g , O s l e r , H o s k i n & H a r c o u r t L L P C o r r e s p o n d e n c e d a t e d J a n u a r y 1 5 , 2 0 1 4 f r o m O n t a r i o E n e r g y B o . . . P a g e 2 4 o f 1 8 2 O n t a r i o E n e r g y C o m m i s s i o n d e I ' e n e r g i e a B o a r d d e I ' O n t a r i o ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ ^ Q ^ ^ ^ ^ ^ ^ 1 ^ O n t a r i o E B - 2 0 1 2 - 0 4 4 7 N O T I C E O F A P P L I C A T I O N G A S F R A N C H I S E A G R E E M E N T F O R T H E M U N I C I P A L I T Y O F B A Y H A M O n D e c e m b e r 1 7 , 2 0 1 3 , N a t u r a l R e s o u r c e s G a s L i m i t e d ( " N R G " ) f i l e d a n a p p l i c a t i o n w i t h t h e O n t a r i o E n e r g y B o a r d ( t h e " B o a r d " ) u n d e r t h e M u n i c i p a l F r a n c h i s e s A c t , R . S . O . 1 9 9 0 , c . M 5 5 a s a m e n d e d ( t h e " A c t " ) , T h e a p p l i c a t i o n i s f o r a n o r d e r o f t h e B o a r d r e n e w i n g N R G ' s r i g h t t o o p e r a t e w o r k s a n d a d d t o w o r k s f o r t h e d i s t r i b u t i o n o f g a s i n t h e M u n i c i p a l i t y o f B a y h a m f o r a p e r i o d o f 2 0 y e a r s . T h e B o a r d h a s a s s i g n e d f i l e n u m b e r E B - 2 0 1 2 - 0 4 4 7 t o t h e a p p l i c a t i o n . T h e a p p l i c a t i o n w i l l b e d e c i d e d b y a n e m p l o y e e o f t h e B o a r d w h o h a s b e e n d e l e g a t e d t h i s a u t h o r i t y p u r s u a n t t o s e c t i o n 6 o f t h e O n t a r i o E n e r g y B o a r d A c t , 1 9 9 8 . T h e d e l e g a t e d e m p l o y e e d o e s n o t i n t e n d t o p r o v i d e f o r a n a w a r d o f c o s t s w h e n d e c i d i n g t h e a p p l i c a t i o n . H o w t o s e e N R G ' s A p p l i c a t i o n T o s e e a c o p y o f t h e a p p l i c a t i o n , g o t o t h e C o n s u m e r p a g e o f t h e B o a r d ' s w e b s i t e a n d e n t e r t h e c a s e n u m b e r E B - 2 0 1 2 - 0 4 4 7 i n t h e " F i n d a n A p p l i c a t i o n " b o x . A c o p y c a n a l s o b e s e e n a t t h e B o a r d ' s o f f i c e a n d a t N R G ' s o f f i c e a t t h e a d d r e s s e s i n d i c a t e d b e l o w . W r i t t e n H e a r i n g T h e B o a r d i n t e n d s t o p r o c e e d w i t h t h i s m a t t e r b y w a y o f a w r i t t e n h e a r i n g u n l e s s a p a r t y s a t i s f i e s t h e B o a r d t h a t t h e r e i s a g o o d r e a s o n f o r n o t h o l d i n g a w r i t t e n h e a r i n g . I f y o u o b j e c t t o a w r i t t e n h e a r i n g , y o u m u s t p r o v i d e w r i t t e n r e a s o n s w h y y o u b e l i e v e a n o r a l h e a r i n g i s n e c e s s a r y . A n y s u b m i s s i o n s o b j e c t i n g t o a w r i t t e n h e a r i n g m u s t b e r e c e i v e d b y t h e B o a r d a n d c o p i e d t o N R G w i t h i n 1 0 d a y s o f t h e p u b l i c a t i o n o r s e r v i c e d a t e o f t h i s n o t i c e . C o r r e s p o n d e n c e d a t e d J a n u a r y 1 5 , 2 0 1 4 f r o m O n t a r i o E n e r g y B o . . . P a g e 2 5 o f 1 8 2 O n t a r i o E n e r g y B o a r d - 2 H o w t o P a r t i c i p a t e C o m m e n t I f y o u w i s h t o g i v e y o u r o p i n i o n o n t h e p r o c e e d i n g t o t h e B o a r d ' s d e l e g a t e d e m p l o y e e h e a r i n g t h e a p p l i c a t i o n , y o u a r e i n v i t e d t o s e n d a w r i t t e n l e t t e r o f c o m m e n t t o t h e B o a r d n o l a t e r t h a n 3 0 d a y s a f t e r t h e p u b l i c a t i o n o r s e r v i c e d a t e o f t h i s n o t i c e . A c o m p l e t e c o p y o f y o u r l e t t e r o f c o m m e n t , i n c l u d i n g y o u r n a m e , c o n t a c t i n f o r m a t i o n , a n d t h e c o n t e n t o f t h e l e t t e r , w i l l b e p r o v i d e d t o t h e a p p l i c a n t a n d t h e d e l e g a t e d e m p l o y e e . O b s e r v e I f y o u d o n o t w i s h t o a c t i v e l y p a r t i c i p a t e i n t h e p r o c e e d i n g b u t y o u d o w i s h t o r e c e i v e d o c u m e n t s i s s u e d b y t h e B o a r d , y o u m a y r e q u e s t o b s e r v e r s t a t u s . Y o u r w r i t t e n r e q u e s t m u s t b e r e c e i v e d b y t h e B o a r d n o l a t e r t h a n 1 0 d a y s f r o m t h e p u b l i c a t i o n o r s e r v i c e d a t e o f t h i s n o t i c e . P e r s o n a l I n f o r m a t i o n i n L e t t e r s o f C o m m e n t a n d O b s e r v e r R e q u e s t s A l l l e t t e r s o f c o m m e n t o r l e t t e r s r e q u e s t i n g o b s e r v e r s t a t u s w i l l b e p l a c e d o n t h e p u b l i c r e c o r d , w h i c h m e a n s t h a t t h e l e t t e r s c a n b e s e e n a t t h e B o a r d ' s o f f i c e s a n d w i l l b e a v a i l a b l e o n t h e B o a r d ' s w e b s i t e . B e f o r e p l a c i n g t h e l e t t e r s o n t h e p u b l i c r e c o r d , t h e B o a r d w i l l r e m o v e a n y p e r s o n a l ( i . e . n o t b u s i n e s s ) c o n t a c t i n f o r m a t i o n f r o m t h e l e t t e r s ( i . e . t h e a d d r e s s , f a x n u m b e r , p h o n e n u m b e r , a n d e - m a i l a d d r e s s o f t h e i n d i v i d u a l ) . H o w e v e r , t h e n a m e o f t h e i n d i v i d u a l a n d t h e c o n t e n t o f t h e l e t t e r w i l l b e c o m e p a r t o f t h e p u b l i c r e c o r d . P l e a s e a d d r e s s y o u r l e t t e r t o t h e B o a r d S e c r e t a r y a t t h e a d d r e s s b e l o w , a n d r e f e r e n c e f i l e n u m b e r E B - 2 0 1 2 - 0 4 4 7 a t t h e t o p o f y o u r l e t t e r . I n t e r v e n e I f y o u w i s h t o a c t i v e l y p a r t i c i p a t e i n t h e p r o c e e d i n g ( e . g . s u b m i t q u e s t i o n s , f i l e a r g u m e n t ) , y o u m a y r e q u e s t i n t e r v e n o r s t a t u s f r o m t h e B o a r d , n o l a t e r t h a n 1 0 d a y s a f t e r t h e p u b l i c a t i o n o r s e r v i c e d a t e o f t h i s n o t i c e . I n s t r u c t i o n s f o r r e q u e s t i n g i n t e r v e n o r s t a t u s a r e a v a i l a b l e o n t h e B o a r d ' s w e b s i t e a t w w w . o n t a r i o e n e r a v b o a r d . c a / D a r t i c i D a t e . E v e r y t h i n g a n i n t e r v e n o r f i l e s w i t h t h e B o a r d , i n c l u d i n g t h e i n t e r v e n o r ' s n a m e a n d c o n t a c t i n f o r m a t i o n , w i l l b e p l a c e d o n t h e p u b l i c r e c o r d , w h i c h c a n b e s e e n a t t h e B o a r d ' s o f f i c e s a n d o n t h e B o a r d ' s w e b s i t e . I f y o u d o n o t h a v e i n t e r n e t a c c e s s , p l e a s e c a l l 1 - 8 8 8 - 6 3 2 - 2 7 2 7 t o r e c e i v e i n f o r m a t i o n a b o u t t h i s p r o c e e d i n g a n d h o w t o p a r t i c i p a t e . C o r r e s p o n d e n c e d a t e d J a n u a r y 1 5 , 2 0 1 4 f r o m O n t a r i o E n e r g y B o . . . P a g e 2 6 o f 1 8 2 O n t a r i o E n e r g y B o a r d - 3 I M P O R T A N T I F Y O U D O N O T F I L E P A R T I C I P A T E I N T H E H E A R I N G I N A C C O R D A N C E W I T H T H I S N O T I C E , T H E B O A R D M A Y P R O C E E D W I T H O U T Y O U R P A R T I C I P A T I O N A N D Y O U W I L L N O T B E E N T I T L E D T O A N Y F U R T H E R N O T I C E I N T H E P R O C E E D I N G . A D D R E S S E S O n t a r i o E n e r g y B o a r d N a t u r a l R e s o u r c e G a s L i m i t e d P . O . B o x 2 3 1 9 , 2 7 t h F l o o r P a t r i c k G . W e l s h , C o u n s e l 2 3 0 0 Y o n g e S t r e e t O s l e r , H o s k i n & H a r c o u r t L L P T o r o n t o O N M 4 P 1 E 4 B o x 5 0 , 1 F i r s t C a n a d i a n P l a c e E m a i l : T o r o n t o O N M 5 X 1 B 8 B o a r d s e c ( 5 ) o n t a r i o e n e r a v b o a r d . c a E m a i l : p w e l s h f S i o s l e r . c o m A t t n : K i r s t e n W a l l i T e l : 4 1 6 - 8 6 2 - 5 9 5 1 B o a r d S e c r e t a r y F a x : 4 1 6 - 8 6 2 - 6 6 6 6 T e l : 1 - 8 8 8 - 6 3 2 - 6 2 7 3 ( T o l l f r e e ) F a x : 4 1 6 - 4 4 0 - 7 6 5 6 C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m K y l e K r u g e r M u n i c i p a l i t y o f B a y h a m 9 3 4 4 P l a n k R o a d , B o x 1 6 0 S t r a f f o r d v i l l e , O N N O J 1 Y O E m a i l : k k r u a e r ® b a v h a m . o n . c a T e l : 5 1 9 - 8 6 6 - 5 5 2 1 D A T E D a t T o r o n t o , J a n u a r y 1 5 , 2 0 1 4 O N T A R I O E N E R G Y B O A R D O r i g i n a l S i g n e d B y K i r s t e n W a l l i B o a r d S e c r e t a r y C o r r e s p o n d e n c e d a t e d J a n u a r y 1 5 , 2 0 1 4 f r o m O n t a r i o E n e r g y B o . . . P a g e 2 7 o f 1 8 2 - 5 - . f l ^ U l T ; ^ / ; ; . ; : " £ . ; ^ . C r ' : ? : 3 ; ? ; : . : 2 . I / : J I P 1 : : ^ ^ : . : : T Z a ^ < < ^ x ^ ^ ^ S r < < \ ^ 3 9 0 H w y . 9 4 I f . y 4 f ^ \ T E L . : 7 0 5 - 7 5 2 - 2 7 4 0 L . _ 4 ^ C O R B E I L , O N T A R I O F A X : 7 0 5 - 7 5 2 - 2 4 5 2 I T t ^ f e , " A P O H 1 K O e m a i i : m u n i c i p a U t y @ e a s t f e m s . c a ^ ^ w ^ + * - . . A / f c J a n u a r y 6 , 2 0 1 ^ K a t h l e e n W y n n e , P r e m i e r L e g i s l a t i v e B u i l d i n g Q u e e n ' s P a r k T o r o n t o , O N M 7 A 1 A 1 D e a r P r e m i e r W y n n e : O n c e a g a i n , £ s a N o r t h e r n O n t a r i o R u r a l M a y o r , I w s s L O t a l l y s h o c k e d b y y o u r F i n a n c e I V i i n i s t o r ' o s u g g e s t i o n o f £ 3 t o 1 0 c e n t p e r l i t r e t a x i n c r e a s e o n o u r g a s o l i n Q , a p o s s i b l e H S T i n c r e a s e s n d a n e w b u s i n e s s t & x b e i m p l e m e n t e d i 0 p r o v i d e f u n d i n g f o r t r a n s i t i n t h e G T A . A p p a r e n t l y , t h e r e i s a c o m m i t t e e a d v i s i n g h i m . a m w i l l i n g t o b e t t h a t t h e r e £ ; r e n o t a n y r u r a l m e m b e r s o n t h i s s e l e c t c o m m i t t e e . W h o ^ r e t h e s e p e o p l e a n c * w h ? t q i ' & l i f i c ^ . t i o n ? d o t h f t y h ^ v e t o t r u l y r e p r ^ e n t r u r ^ t O n t a r i o ? D o t h e s e c o m m i t t e e s s i m p l y " w r i t e u s o f f a s i n s i g n i f i c a n t p a r t n e r s i n O n i a r i o p o l i t i c s ? D o t h e y e x p e c t u s t o j u s t g o a l o n g w i t h a n y d e c i s i o n s m a d e w i t h o u t o u r p a r t i c i p a t i o n ? ' h e r e r e a l l y i s t r r e b e y o n d t h e G T A . W e i n r u r a l O n t a r i o a l r e a d y p a y 1 4 . 5 c e n t s o n e v e r y l i t r e t o s u b s i d i z e t h e g o v e r n m e n t c o f f e r s w i t h o u t m u c h r e t u r n . W e m a y n o t h a v e b u s e s , s t r e e t c a r s a n d s u b w a y s i n r u r a l O n t a r i o , b u t , w e c t o h a v e o u r v e r y p a r t i c u l a r t r a n s i t s y s t e m s m e x l e u p o f o u r r o a d s , b r i d g e s a n d c u l v e r t s . a m n o t w i l l i n g t o h a v e m y r e s i d e n t s c h a r g e d a n a d d i t i o n a l t a x i n o r d e r t o s u b s i d i z e m e t r o T o r o n t o t r a n s i t a n d f a m c e r t a i n t h a t I w o u l d r e c e i v e u n a n i m o u s s u p p o r t o n t h i s s t a n d . W e a r e c o n s t a n t l y b e i n g b o m b a r d e d w i t h r e g u l a t o r y c h a n g e s , i n c r e a s e d c o s t s a n d d o w n l o a d i n g w i t h o u t a n y o n e a t t h e p r o v i n c i a l g o v e r n m e n t l e v e l e v e r ! o o ' < i n g a t t h e c u m u l a t i v e e f f e c t s o f t h e s e c h a n g e s w h i c h a r e b e i n g s u g g e s t e d b y u n i n f o r m e d p o l i c y a d v i s o r s . O u r s m a l l r u r a l s t a f f s h a v e t o w o r k o n m a n y o f t h e s e d o w n l o a d s d u r i n g t h e d a y f i l l i n g o u t r e p o r t s a n d t h e n t h e y a r e h a v i n g t o s t a y l a t e t o d o o u r o w n w o r k . T h i s G a s T a x m o v e s e e m s t o m e t o b e a n o t h e r a s s a u l t o n o u r r u r a l m u n i c i p a i i t i e s a n d , E f i t m u s t b e , i t s h o u l d b e r e g i o n a l i z e d a n d i m p l e m e n t e d f o r t h o s e m u n i c i p a l i t i e s w i t h t h e p r o b l e m . C o p y o f c o r r e s p o n d e n c e d a t e d J a n u a r y 6 , 2 0 1 4 f r o m M u n i c i p a l i . . . P a g e 2 8 o f 1 8 2 c ^ J ^ B i l l V r e b o s c h M a y o r e c . H o n o u r a b l e C h a r l e s S o u s a , M i n i s t e r o f F i n a n c e H o n o u r a b l e J e f f L e a l , M i n i s t e r o f R u r a l A f f a i r s H o n o u r a b l e G l e n M u r r a y , M i n i s t e r o f T r a n s p o r t a t i o n a n d I n f r a s t r u c t u r e H o n o u r a b l e J a y A s p i n , M P H o n o u r a b l e V i e F e d e l i , M P P H o n o u r a b l e T i m H u d a k , H o n o u r a b l e A n g e l a H o r v a t h N o r t h B a y N u g g e t N o r t h B a y N i p i s s i n g N e w s A M O F O N O M i I I C o p y o f c o r r e s p o n d e n c e d a t e d J a n u a r y 6 , 2 0 1 4 f r o m M u n i c i p a l i . . . P a g e 2 9 o f 1 8 2 ^ M i n i s t r y o f t h e M i n i s t 6 r e d u A t t o r n e y G e n e r a l P r o c u r e u r g e n e r a l / ^ O : L r > - ^ V i c t i m s a n d V u l n e r a b l e P e r s o n s D i v i s i o n D i v i s i o n d e s s e r v i c e s a u x v i c t i m e s e t a u x p e r s o n n e s v u l n 6 r a b l e s f ^ O n t a r i o t h 1 8 K i n g S t . E a s t , 7 " F l o o r 1 8 , r u e K i n g E s t , 7 * 6 t a g e T o r o n t o O N M 5 C 1 C 4 T o r o n t o O N M 5 C 1 C 4 T e l e p h o n e : ( 4 1 6 ) 3 2 5 - 3 2 6 5 T e l e p h o n e : ( 4 1 6 ) 3 2 5 - 3 2 6 5 F a c s i m i l e : ( 4 1 6 ) 2 1 2 - 1 0 9 1 T 6 1 6 c o p i e u r : ( 4 1 6 ) 2 1 2 - 1 0 9 1 J a n u a r y 6 , 2 0 1 4 T o W h o m I t M a y C o n c e r n : T h e H o n o u r a b l e J o h n G e r r e t s e n , A t t o r n e y G e n e r a l o f O n t a r i o , h a s a n n o u n c e d t h e l a u n c h o f t h e 2 0 1 4 A t t o r n e y G e n e r a l ' s V i c t i m S e r v i c e s A w a r d s o f D i s t i n c t i o n . I a m v e r y p l e a s e d t o s e n d y o u i n f o r m a t i o n o n t h i s i n i t i a t i v e a n d t o l e t y o u k n o w t h a t n o m i n a t i o n s a r e n o w b e i n g a c c e p t e d . T h i s i m p o r t a n t a n n u a l a w a r d s p r o g r a m r e c o g n i z e s t h e d e d i c a t i o n a n d c r e a t i v i t y o f p r o f e s s i o n a l s a n d v o l u n t e e r s w h o s e r v e v i c t i m s , a n d t h e c o u r a g e o u s e f f o r t s o f i n d i v i d u a l s w h o h a v e b e e n p e r s o n a l l y i m p a c t e d b y c r i m e a n d a r e n o w w o r k i n g t o r a i s e t h e p r o f i l e o f v i c t i m s ' i s s u e s i n O n t a r i o . N o m i n a t i o n s c a n b e m a d e f o r a n y e l i g i b l e i n d i v i d u a l o r o r g a n i z a t i o n i n O n t a r i o . E l i g i b l e i n d i v i d u a l s i n c l u d e : . o P r o f e s s i o n a l p r a c t i t i o n e r s w h o d e l i v e r e x c e p t i o n a l s e r v i c e , o r w h o h a v e d e v e l o p e d i n n o v a t i v e w a y s t o s e r v e v i c t i m s o V o l u n t e e r s w h o g i v e o f t h e i r t i m e a n d p e r s o n a l r e s o u r c e s t o h e l p v i c t i m s o V i c t i m s , f a m U y m e m b e r s o f v i c t i m s , o r o t h e r s p e r s o n a l l y i m p a c t e d b y c r i m e w h o h a v e r a i s e d t h e p r o f i l e o f v i c t i m s ' i s s u e s i n O n t a r i o . E l i g i b l e g r o u p s i n c l u d e t h o s e t h a t : o D e l i v e r a s p e c i f i c , t i m e l i m i t e d s e r v i c e t o v i c t i m s o D e l i v e r o n g o i n g s e r v i c e s t o v i c t i m s o A r e r e s p o n s i b l e f o r m o r e t h a n o n e v i c t i m s e r v i c e s i n i t i a t i v e . . P l e a s e n o t e t h a t t h e m i n i s t r y c a n n o t a c c e p t s e t f - n o m i n a t i o n s o r n o m i n a t i o n s f o r : o p e r s o n s w i t h c a s e s c u r r e n t l y b e f o r e t h e c o u r t s o p e r s o n s w h o a r e n o t r e s i d e n t s o f O n t a r i o o o r g a n i z a t i o n s l o c a t e d o u t s i d e t h e p r o v i n c e o f O n t a r i o o e m p l o y e e s o f t h e P r o v i n c e o f O n t a r i o a n d s w o r n p o l i c e o f f i c e r s , w h o a r e r e c o g n i z e d t h r o u g h o t h e r a w a r d s p r o g r a m s . . . . / 2 C o r r e s p o n d e n c e d a t e d J a n u a r y 6 , 2 0 1 4 f r o m M i n i s t r y o f t h e A t . . . P a g e 3 0 o f 1 8 2 2 T h e d e a d l i n e f o r n o m i n a t i o n s i s T u e s d a y , F e b r u a r y 1 8 , 2 0 1 4 . A l l n o m i n a t i o n s s h o u l d b e s u b m i t t e d a n d p o s t m a r k e d b y t h a t d a t e . F u r t h e r i n f o r m a t i o n o n h o w t o s u b m i t a n o m i n a t i o n , a n d n o m i n a t i o n p a c k a g e s , a r e a v a i l a b l e b y c o n t a c t i n g L a u r a O s t l e r a t l a u r a . o s t l e r @ o n t a r i o . c a . Y o u m a y a l s o a c c e s s t h e p a c k a g e o n t h e m i n i s t r y w e b s i t e , a t h t t p : / / w w w . a t t o m e v e e n e r a l . j u s . g o v . o n . c a / e n g l i s h / o v s s / a w a r d s . a s p . I w o u l d k i n d l y a s k y o u t o d i s t r i b u t e t h i s i n f o r m a t i o n t o t h e a p p r o p r i a t e m e m b e r s o f y o u r c o m m u n i t y s o t h a t p r a i s e w o r t h y i n d i v i d u a l s a n d g r o u p s m a y b e c o n s i d e r e d f o r t h i s a w a r d . I f y o u a r e p e r s o n a l l y a w a r e o f a n i n d i v i d u a l o r g r o u p t h a t d e s e r v e s a c k n o w l e d g e m e n t , I s t r o n g l y e n c o u r a g e y o u t o s u b m i t a n o m i n a t i o n . T h a n k y o u i n a d v a n c e f o r y o u r p a r t i c i p a t i o n i n t h i s v e r y i m p o r t a n t i n i t i a t i v e . S i n c e r e l y , f f » ^ L o u i s e A . S t r a t f o r d A s s i s t a n t D e p u t y A t t o r n e y G e n e r a l C o r r e s p o n d e n c e d a t e d J a n u a r y 6 , 2 0 1 4 f r o m M i n i s t r y o f t h e A t . . . P a g e 3 1 o f 1 8 2 - 5 " - ^ . . L f i i . - - t . i - T ^ ^ I r , / » r ' : ' + * / " I 7 \ I - I » ' * * t t a * i * ^ < s ? j - . > f 1 ^ ' 1 . J l + . - 1 . ^ H : ^ t < ^ I , / f ; » ^ " L d / o - . . l ^ ) X ^ ^ i . r . . ( . A - ' L t 1 * * / ' ' . ' " . { ^ ' \ ^ \ ; ^ F - O j ' ^ i < ' t » . r / . 1 1 f . - j f - 1 ' f t I ' < ' < ' ^ ' . . . . . : * » " ^ ^ f v 1 s t ' / ' . ' . ' . . ^ ' ; / - ( ; ^ ' I ' ^ j ^ , f * : - * J ^ ' i n . ^ t F + . I . f . ^ ^ . < ^ ' ^ J a n u a r y 8 , 2 0 1 4 T o a l t O n t a r i o M u n i c i p a l i t i e s , i t h a s c o m e t o t h e a l i e n t i o n o f t h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e T o w n o f B a n c r o f t t h a i m a n y i v i u n i c i p a l i t i e s a r e v o i c i n g t h e i r o b j e c t i o n s t o t h e P r o v i n c i a l g o v o m m e n t r e g a r d i n g t h e p r o p o s e d n e w p o l i c e b i f l i n g m o d e ! . T h e o b j e c t i o n s a r e b e i n g h e a r d f r o m n l u n i c i p a l i t l e s t h a t m a y e x p e r i e n c e a n i n c r e a s e i n t h e i r m u n i c i p a l p o l i c i n g c o s t s . P l e a s e f i n d e n c l o s e d a c o p y o f R e s o l u t i o n # 3 7 0 - 2 0 1 3 w h i c h s t a t e s t h e p o s i t i o n o f t h o C o u n c i ! o f t h e T o w n o f B s n c r o f t . T h e T o w n o f B a n c r o ^ ' s c u r r e n t p o l i c i n g c o s t s a - e w d l b e y o n d t h e P r o v i n c i a l a v e r a g e , w h i c h h a s c o n t r i b f . t f e d t o t h a i n c r e a s e o f t a x r a t e s t o u n b e a " ? b E Q l e v e l s , d e p ' s t e c 1 r e s e r v e s , a n d I ? d t o t h e c i e f s r r a i o f n e c s s s a r y c a p i t a ! e x p 3 n d i t u r e s . T h 3 C o u n d ! o f t h e T o w n o r B a n c r o f t b e l i e v e s t h a i t h e n o w p o l i o s b i l l i n g m o d e l i s b a s e d o n c : f d r s r a p p r o a c h t o 3 i f i v ' u n i c i p a i i t i o s ^ T h e C o t ^ n c i ! r ^ C D g n i ^ e s t h a t u n d ^ ' I h e n e w h i l l i n g m o d d ^ o m ^ ^ ; l ^ n i c ) p ^ l i t j e s m ^ y , - * x p e r ^ n n f i p . n i n c r e a s e i n t h e c o s t f o r p o l i c e s s e r v i c e s . T h e C o u n c i l o f t h e T o w n o f B a n c r o f l r e s p e ^ E f u l ! y r e q u e s t s t h a t t h e P r o v i n c i a l g o v o r n r T f e n t n o t r e d u c e t h e O i v i P F f u n d i n g i o ^ j u n i c i p a l t l i e s a n d p r o v i d e m i t i g a t i o n f u n d i n g f o r M u n i c i p a l i t i e s t h a t w i l l c x p s r i e n c e i n c r e a s e d p o l i c i n g c o s t s a s a r e s u l t o r t h e n o w p o l i c e b f i t i n g m o d e l . O n b e h a l f o f t h e C o u n c i l o f t h e T o w n o f B a n c r o f t I r e q u e s t v o u r s u p p o r t o f t h e e n c l o s e d R e s o i u t i o i i . f t y o u h a v e a n y q u e s t i o n s o r c o n c e r n s f e e ! f r e e t o c o n t a c t n i e b y t e l e p h o n e a t [ 6 1 3 ) - 3 3 2 - 3 3 3 1 a t e x t 2 0 2 o r b y e - m a i l a t b j e n k i n s @ b a n c r o f t . u a . Y o u r s s i n c e r e l y , * B e r n i c e J e n k i n s M a y o r I B j f / ^ t E n d s . ( 1 ) C o r r e s p o n d e n c e d a t e d J a n u a r y 8 , 2 0 1 4 f r o m t h e T o w n o f B a n c r o . . . P a g e 3 2 o f 1 8 2 ^ » ' . . . ^ t i f . - i ^ \ f i - f - f V . " . ^ - f t 1 * ^ , I * - r ^ r - . . . - ^ f . I ; N ^ * * . . ^ ' » * * < - > i r / - I r f ' k h - » f f / . * . ' * M o v e d B y : D e p u t y M a y o r W a y n e W i g ^ i n s S e c o n d e d i ^ y : > ' u n c i < b r P a u l j ; n ' < i n s r * : ; . . " i O r t s r i c m u ^ i c l p s i - t i o s ^ r e v j i c i n ^ ^ e i r ^ o - c e ^ s ^ . ^ f - l ! n g o t t e r s o r t - * I * o b j e c ' J o n a n d p u p p o i t t o t h o P r o v ' n c i y ^ g o v s m m e n t r e g a r d i n g t h s p r o p o s e d n o w p o l f c e b i ^ n g T ; c c l e l ; . w O b j O C t f O . 1 3 l 2 t h 3 H f t V / ? T ; O C 3 l a r s b e i n g t e r d f r o m ; 7 f j ! i i c i ^ a ! i t i £ s ^ a t J r t » f K n - ; a y e x p e r e n ^ a n ; n . . ^ ^ e ^ - i t h e i i . 7 , u < i ; G 3 . ^ S ; A o i : c i ^ c : ^ ^ : ^ 1 p o i i c s £ B ; v . - : a s ? - q u » - a t . a y e t e v e ' o f i n f r a s t r u c t u r e , s u p w / t e i n r t t T t < » T a r ^ . i m ^ l r ^ o . t ; - : n J £ u ^ c : y r , l . f i ' o « ^ . . . E ^ o p c l t c i ^ ^ L - ^ c - s s s ^ r y ; : o p r o v ^ 3 G C . ^ ; ^ ^ ? r . , ^ ? v . - p ^ d . i a ^ . ^ i ^ f ^ s n r ) ; ^ : ^ ' ? i a ^ y ^ d ? c c u w o f . . i u n j c i p ^ ^ c ^ ; : p ^ ^ ' v e p . / ' s d f i ^ f c c i i v ^ i Q ; . , s u c h ^ . d : r e c ^ < < p ^ i - o ^ I r s f f E C t . ; J < x e n f o - c e m e n t a n d c r i m e p r o v s n ^ i o n £ r e p w i d a d t o a l i m u n i c t ? a l i d 3 ? 3 r e g ^ r d i ^ s s o f t n c e v ^ l o f c c i l l s h , ) ; ^ e r v j c e ; . c a l s f o r s ^ v E c e c i r e o n s o f t h e p r m a . y c o s i d r i v e n i n p c t i c i n o a n d I t m . J . - , ^ : t - , ' i . r e & s o n a b i s t h s i ^ j n ^ ; p a ) ! t f e 3 p a y t h . - c o s t o f t ^ i r c a : l 3 f o r c z r v i ^ e ; a l l m u n i c i p s i i t i e s s h o u i d p a y t h e i r e q u i t s b i o s h c : r ^ o f o & s c n l i a * " b a s o I . * * a l e v e l " p o l i c i n g s o r v i c e s ; t h e A u c t i i o r G e n e r a l d i r e c t e d t h e O P P t o a d d r e s s i s s u e s i n i t s c o s t i n g 1 m b , t a n d b i i i i n ^ m e l h o d a t h a t r e s u l t i n m u n i o i p a i i t i e y p c s y l n g d i f f e r e n t r a t e s ; f : t h o p r i n c i p l e s a n d d e s i g n o f t h e p r o p o s e d n e w b i l l i n g m o d e ! i s b a s e d t o n a f a i r e r a p p r o a c h a n d s i g n i f i c a n t l y e n h a n c e s t r a n s p a r e n c y ; . : - < t h e f i n a l O P P b i i l i n g s f o r t h e T o w n o f 3 a n c r o n f o r t h e p e r i o d 2 0 0 3 t o t . * « . a n d i n c i u d i n g 2 0 1 2 ( 5 y e a r s ) , w a s $ 3 , 6 7 4 , 1 5 4 w i t h a n a v e r a g e h o u s 3 h o » t i c o u n t o f 1 9 4 8 , 2 ; : a p p l i c a t i o n o f t h e - f a i r e r ' p o l i c y b i l l i n g m o d e ! a t \ h e o K i l m a x e d r a t e o f . L < » $ 3 6 9 . p e r h c u s e h o l d o e a p p l i e d 1 0 B a n c r o n ' ^ i o f a l h o u s e h o l d & p e r y e a i o v c - r t t i e t / y y a i s t u d y p e r i o d i n d i c a ^ o d t h ^ t t h e T o w n o f B s n c r o i ' t D a l d a i i e x c e s s a m o u n t O F $ 3 , 0 7 9 , 7 2 5 ; . . . i 2 C o r r e s p o n d e n c e d a t e d J a n u a r y 8 , 2 0 1 4 f r o m t h e T o w n o f B a n c r o . . . P a g e 3 3 o f 1 8 2 ^ . . , ; . , . . , r ' n ^ . ^ N f - t m . ^ w » » L . ' : t h e T o s v n o f B a n c r o f f h a s n o m e a n s t o r e c o v e r t h i s s i g n j f i c a n t f i n s n c i a d , l o s s a n d I m p a c t , h o w e v e r t h e T o w n o f R a n c r o f t r e m a i n s f u l l y s u p p o r t i v e o f r n i t i g a t i o n f o r i ^ u n i c i p a i i t i e s t h a t w i l l b e e f f e c t e d w i t h i n c r e a s e d p o l i c i n g c o s t s a s a r e s u l t o f t h e n e w p o l i c e b i l l i n g m o d e l ; N < * n . w f t * ^ F * - t " Y . . . " : . ; . t h e C o u n c i i o f t h e T o w n o f 3 a n c r c ^ u i n e t J j f t A n ^ * * * . V J - . ^ t h e P r o v i n c i a l G o v e r n m e n t t o n o t r e d u c e t h e O M P F f u n d i n g t o ^ u n i c l p a l i t ' e s a n d t o p r o v i d e m i t i g a t i o n e n d i n g f o r m u n i c i p a i i t i e s t h a t w i l l h a v s i n c r e a s e d p o i i c i n g c o s t s a s a r e s u l t o f t h e n e w p o l i c e b i ' l i n o m o d e ! . 1 t n ' ' : ' . ; ' t h i s r e s o l u t i o n b e c i r c u i t e d ' ^ H f - s t l n g n C o u n t y , ^ » t t L n . t < ^ . f f - O n t a r i o M i m i c i p a l i t J s s , M a y o r s C o e i l t i o n , a n d A M D r e q u e s t ' n g t h e . r s u p p o r t ; f l < t h d t ( h i s r e s o t u t i o n b ^ c i r c u l a t e d t o t h e P r e i T i i ^ r o f O n t a r i o , a ' i P r o v i n c E c i l M f v i i r i i s t e r s a n d t h 3 I c e s ' a n d a f r i ^ ^ ^ P f i n d ^ F . C A R R I E D . a s m 3 C f c J ^ w , f V ^ ; C o r r e s p o n d e n c e d a t e d J a n u a r y 8 , 2 0 1 4 f r o m t h e T o w n o f B a n c r o . . . P a g e 3 4 o f 1 8 2 - ? , , , ^ o " ^ . ' . , , , . A d m i n i s t r a t i o n & F i n a n c e D i v i s i o n P l a n n i n g & D e v e l o p m e n t D i v i s i o n C i v i c C e n t r e , ' ^ ^ C i v i c C e n t r e ^ ^ % f \ . \ f O p e r a t i o n s & F a c i h t i e s D i v i s i o n ^ C o m m u n i t y S e r v i c e s D i v i s i o n / < / » * . . : F i f t h S t r e e t & W r i g h t A v e n u e 7 4 0 S c o t t S t r e e t P 9 A 1 H 8 L 1 f 4 » ' P h o n e : 8 0 7 - 2 7 4 - 9 8 9 3 P h o n e : 8 0 7 - 2 7 4 - 4 5 6 1 F a x : 8 0 7 - 2 7 4 - 7 3 6 0 M a i l i n g A d d r e s s : C i v i c C e n t r e 3 2 0 P o r t a g e A v e n u e T ' ^ f r . v ' \ » d f , ^ ' * * . - . \ : . i , t . . ; i . 1 , 3 2 0 P o r t a g e A v e n u e F o r t F r a n c e s ^ O n t a r i o C A N A D A P h o n e : 8 0 7 - 2 7 4 - 5 3 2 3 P 9 A 3 P 9 F a x : 8 0 7 - 2 7 4 - 8 4 7 9 e m a i ) : t o w n f ? f o r t - f r a o c e s . c o m w w w . f o r t - f r a n c e s . c o m D e c e m b e r 1 3 , 2 0 1 3 < L / < ^ H o n o u r a b l e K a t h l e e n W a y n e , P r e m i e r o f O n t a r i o L e g i s l a t i v e B u i l d i n g Q u e e n ' s P a r k T o r o n t o , O n t a r i o M 7 A 1 A 1 D e a r H o n o u r a b l e P r e m i e r K a t h l e e n W y n n e : R e : T o w n o f F o r t F r a n c e s R e s o l u t i o n # 1 1 9 8 - S u p p o r t f o r P r o p o s e d B i l l i n g M o d e l f o r P o l i c e S e r v i c e s . A t t h e r e c e n t m e e t i n g o f C o u n c i l h e l d o n M o n d a y , D e c e m b e r 9 , 2 0 1 3 t h e f o l l o w i n g r e s o l u t i o n w a s a p p r o v e d : " W H E R E A S , t h e O n t a r i o P r o v i n c i a l P o l i c e a r e p r o p o s i n g a n e w b i l l i n g m o d e l f o r c h a r g i n g m u n i c i p a l i t i e s f o r p o l i c i n g s e r v i c e s . s t a r t i n g i n 2 0 1 5 ; A N D W H E R E A S , t h e c u r r e n t b i l l i n g m o d e l i s a d e p l o y m e n t m o d e l . i n w h i c h c o s t r e c o v e r y i s b a s e d o n a p e r c e n t a g e o f d e t a c h m e n t w o r k l o a d , a c t u a l d e t a c h m e n t s t a f f i n g l e v e l s , w a g e s , b e n e f i t s , a n d a c o s t r e c o v e r y c o m p o n e n t f o r o t h e r e x p e n d i t u r e s ; A N D W H E R E A S , t h e n e w m e t h o d o l o g y w o u l d c h a r g e e a c h m u n i c i p a l i t y a f l a t $ 2 6 0 p e r h o u s e h o l d f e e f o r t h e b a s e c o s t s r e l a t e d t o p r o v i d i n g p o l i c e s e r v i c e s , p l u s a v a r i a b l e c h a r g e f o r e a c h c a l l f o r s e r v i c e i n t h a t m u n i c i p a l i t y . T h e r a t i o n a l e f o r t h i s i s t h a t t h e r e i s a b a s e f i x e d c o s t f o r p r o v i d i n g p o l i c e s e r v i c e s t h a t m u s t b e b o r n e b y a l l p a r t i c i p a t i n g m u n i c i p a l i t i e s , r e g a r d l e s s o f t h e n u m b e r o f c a l l s f o r s e r v i c e t h a t t h e O P P r e s p o n d s t o i n e a c h m u n i c i p a l i t y . T h e O P P h a v e a d v i s e d t h a t 7 3 % o f t h e i r c o s t s a r e f i x e d ( i . e . b a s e c o s t s ) a n d 2 7 % a r e v a r i a b l e ; A N D W H E R E A S , ( h e r e i s a w i d e d i v e r g e n c e i n p e r h o u s e h o l d c o s t s f o r p o l i c i n g a c r o s s O n t a r i o ; A N D W H E R E A S , s o m e m u n i c i p a l i t i e s i n O n t a r i o a r e p a y i n g e x c e s s i v e p e r h o u s e h o l d c o s t s f o r p o t l c i n g s u c h a s t h e T o w n o f F o r t F r a n c e s a t $ 6 7 0 . 9 2 ; , 2 C o p y o f c o r r e s p o n d e n c e d a t e d D e c e m b e r 1 3 , 2 0 1 3 f r o m t h e T o w n . . . P a g e 3 5 o f 1 8 2 / ' / - . . ' . ^ - ^ * 1 » - ' . . - t > l » A ; - ' l , ^ . . 1 , < I : ^ " L t - 1 h f - * i , * - 2 - T H E R E F O R E B E I T R E S O L V E D T H A T t h e P r o v i n c e o f O n t a r i o a n d P r e m i e r W y n n e s u p p o r t t h e p r o p o s e d b i t t i n g m o d e l c h a n g e o r a m o d e l f o r p o l i c i n g t h a t e n s u r e s a n e q u i t a b l e d i s t h b u t i o n o f c o s t s h a r i n g f o r a l l m u n i c i p a l i t i e s a n d u n o r g a n i z e d t e r r i t o r i e s i n O n t a r i o ; A N D F U R T H E R T H A T t h i s r e s o l u t i o n b e f o r w a r d e d t o T h e H o n o u r a b l e K a t h l e e n W y n n e , P r e m i e r o f O n t a r i o , T h e H o n o u r a b l e M a d e l e i n e M e i l l e u r ^ M i n i s t e r o f C o m m u n i t y S a f e t y & C o r r e c t i o n a l S e r v i c e s , T h e H o n o u r a b l e J o h n G e r r e t s e n , A t t o r n e y G e n e r a l o f O n t a r i o a n d a l l o t h e r m u n i c i p a l i t i e s i n O n t a r i o . " Y o u r s v e r y t r u l y , A D M I N I S T R A T I O N & F I N A N C E D I V I S I O N < r s 0 ^ K a t h r y n M . L a w s o n , D e p u t y C l e r k / k c . c . H o n o u r a b l e M a d e l e i n e M e i l i e u r , M i n i s t e r o f C o m m u n i t y S a f e t y & C o r r e c t i o n a l S e r v i c e s H o n o u r a b l e J o h n G e r r e t s e n , A t t o r n e y G e n e r a l o f O n t a r i o A s s o c i a t i o n o f M u n i c i p a l i t i e s o f O n t a r i o A l l O n t a r i o M u n i c i p a l i t i e s ( v i a e - m a i l ) C o p y o f c o r r e s p o n d e n c e d a t e d D e c e m b e r 1 3 , 2 0 1 3 f r o m t h e T o w n . . . P a g e 3 6 o f 1 8 2 5 2 0 0 B r o a d w a y S t r e e t , 2 n r i F l o o r T i N s o n b u r g , O n t a r i o N 4 G 5 A 7 T e l e p h o n e ( 5 1 9 ) 6 8 8 - 2 4 0 6 0 F a x ( 5 1 9 ) 8 4 2 - 4 1 2 0 P l ? r ^ & J a n u a r y 9 , 2 0 1 4 M s . M a r y S i l v e r t h o r n P r o v i n c i a l C o m m a n d e r / C o r p o r a t e S e r v i c e s O P P M u n i c i p a l B u r e a u 7 7 7 M e m o r i a l D r i v e O r i l l i a / O N L 3 V 7 V 3 M s . K a r e n M a x w e l l A s s i s t a n t D e p u t y M i n i s t e r - P o l i c y a n d S t r a t e g i c P l a n n i n g D i v i s i o n M i n i s t r y o f C o m m u n i t y S a f e t y & C o r r e c t i o n a l S e r v i c e s G e o r g e D r e w B u i l d i n g 9 t h F l o o r / G r o s v e n o r S t r e e t T o r o n t o / O N M 7 A 1 Y 6 t h R E : O A P S B L e t t e r N o v e m b e r 2 5 t n , 2 0 1 3 A l e t t e r s e n t t o y o u f r o m t h e O A P S B h a s p l a c e d o u r B o a r d i n a p o s i t i o n t h a t c o m p e l s u s t o s e n d a r e s p o n s e i n s u p p o r t o f t h e c u r r e n t p r o p o s e d B i l l i n g M o d e l . I t i s d i s c o n c e r t i n g t h a t t h e O A P S B d e c i d e d t o t a k e a p o s i t i o n t h a t w e b e l i e v e d o e s n o t r e p r e s e n t t h e m a j o r i t y o f t h e S e c t i o n 1 0 m e m b e r s h i p . I n l i g h t o f t h i s w e h a v e n o t i f i e d t h e O A P S B o f o u r c o n c e r n s . E v e r y o n e i s a w a r e t h a t n o t a l l w i l l b e h a p p y w i t h t h e p r o p o s e d c h a n g e b u t w e b e l i e v e i t i s a s t e p i n t h e r i g h t d i r e c t i o n . M u n i c i p a l i t i e s p a y i n g o v e r $ 4 0 0 p e r h o u s e h o l d , w h i c h a p p e a r s t o b e t h e b u l k o f t h e S e c t i o n 1 0 B o a r d s u n d e r c o n t r a c t t o t h e O P P / c a n n o t c o n t i n u e t o p a y t h e l i o n ' s s h a r e o f p o l i c i n g c o s t s . T h e O P P w e r e a s k e d t o d e v e l o p a n a l t e r n a t i v e t o t h e c u r r e n t m o d e l . W e b e l i e v e t h e m o d e l o u t l i n e d a t t h e e n g a g e m e n t s e s s i o n s / g o e s a l o n g w a y t o w a r d f a i r l y r e f l e c t i n g t h e t r u e c o s t o f p o l i c i n g ^ t h a t m u s t b e s h a r e d b y a l l m u n i c i p a l i t i e s . W h e n i t c o m e s t o p o l i c i n g / e v e r y m e m b e r o f t h e p u b l i c h a s t h e s a m e b a s i c e x p e c t a t i o n / t h a t s h o u l d a n e m e r g e n c y a r i s e , a 9 1 1 c a l l w i l l r e s u l t i n t h e r e s p o n s e o f a p o l i c e c o n s t a b l e . T h a t e x p e c t a t i o n c o m e s w i t h a p r i c e t h a t u n t i l n o w h a s n o t b e e n s h a r e d e q u a l l y a c r o s s t h e p r o v i n c e . E v e r y m u n i c i p a l i t y s h o u l d b e r e q u i r e d t o p a y t h e i r f a i r s h a r e f o r t h e i n f r a s t r u c t u r e n e e d e d t o p r o v i d e t h a t b a s i c l e v e l o f s e r v i c e . 2 1 ^ 2 N % C o p y o f c o r r e s p o n d e n c e d a t e d J a n u a r y 9 , 2 0 1 4 f r o m T i l l s o n b u r . . . P a g e 3 7 o f 1 8 2 C h a l l e n g e s i n i m p l e m e n t i n g t h e n e w m o d e l a r e t o b e e x p e c t e d , i t m a y r e q u i r e s o m e a d j u s t m e n t a l o n g t h e w a y , b u t t h e s t a t u s q u o i s o b v i o u s l y n o t w o r k i n g a s i t r e l a t e s t o c o s t i n g f a i r n e s s . O u r B o a r d s i n c e r e l y h o p e s t h a t t h o s e r e s p o n s i b l e f o r t h e i m p l e m e n t a t i o n o f t h e n e w O P P b i l l i n g m o d e l w i l l p e r s e v e r e a m o n g s t t h e o b j e c t o r s a n d b r i n g t h i s m o d e l t o f u l l i m p l e m e n t a t i o n f o r 2 0 1 5 . R e s p e c t f u l l y / A c w n ^ L a r r y S c a n l a n C h a i r T i l l s o n b u r g P o l i c e S e r v i c e B o a r d l g s c a n @ h o t m a i l . c o m e c : T h e H o n o u r a b l e M i n i s t e r M a d e l i n e M e i l l e u r , M i n i s t e r o f C o m m u n i t y S a f e t y & C o r r e c t i o n a l S e r v i c e s T h e H o n o u r a b l e J e f f L e a l , M i n i s t e r o f R u r a l A f f a i r s T h e H o n o u r a b l e C h a r l e s S o u s a , M i n i s t e r o f C i t i z e n s h i p a n d I m m i g r a t i o n T h e H o n o u r a b l e L i n d a J e f f r e y / M i n i s t e r o f M u n i c i p a l A f f a i r s a n d H o u s i n g T h e H o n o u r a b l e K a t h l e e n W y n n e , P r e m i e r o f O n t a r i o M r . R u s s P o w e r s , P r e s i d e n t A M O M a y o r s C o a l i t i o n S e c t i o n 1 0 P o l i c e S e r v i c e s B o a r d s M r . D a v i d C a l d e r , C A O T o w n o f T i l l s o n b u r g M e m b e r s o f T o w n o f T i H s o n b u r g C o u n c i l 0 / S ^ o f i h ^ y * . . ^ . ^ ^ f M . ' ^ r , ' f i ^ ^ » » . . , V . + . . - I C o p y o f c o r r e s p o n d e n c e d a t e d J a n u a r y 9 , 2 0 1 4 f r o m T i l l s o n b u r . . . P a g e 3 8 o f 1 8 2 J A N - 0 9 - 2 0 1 4 1 0 : 1 7 W h i t e u a t e r R e g i o n ^ 6 1 3 6 4 6 2 2 8 3 P . 0 1 v ^ r ^ ^ K ! f : % 0 ^ ~ C / Q f f w . J a n u a r y 8 , 2 0 1 4 H o n . K a t h l e e n W y n n c P r e m i e r o f O n t a r i o L e g i s l a t i v e B u i l d i n g Q u e e n ' s P a r k T o r o n t o . O N M 7 A 1 A 1 H o n . M a d e l e i t i j C M e i l l e u r M i n i s t e r o f C o m m u n i t y S a f e t y a n d C o r r e c t i o n a l S e r v i c e s G e o r g e D r e w B l d g , 1 8 l h F l o o r 2 5 G r o s v c n o r S t . T o r o n t o , O N M 7 / U Y 6 D e a r P r e m i e r W y n n e & M i n i s t e r M e i l l e u r , ? - h ! i i i ^ ^ ^ ^ w e ? ^ ^ ^ p ? ^ l v ^ e p ^ ^ r s ^ e l ^ t n l ^ ^ t 1 ^ ^ ^ l p ^ ^ ' ^ " ^ ^ ' ^ c o s t o P p o I i c i n g i n r u r a l O n t a r i o . ^ ^ J ^ ^ ^ ? ^ t ^ L ^ ? J ^ l ^ ^ ^ L ? e ' ^ T ^ ° ^ ! i c r l 5 c ^ t ^ t ^ . ^ ^ T ^ . T O W I ^ ! ^ ^ ^ ? ^ s ^ e ^ y ^ ^ e L T ^ ^ U P ' _ ' ? C J ° ^ s h i p ^ y m e " ^ k \ T ^ , 7 0 v ^ s ? l i p o f t h e A r c h i p e l a g o , T h e T o w n o ^ F o r t F r a n c i s , T h e T o w n o f M i s s i s s i p p i M i l l s a n d t h e M u n i c i p a l i t y o f M c D o u g a l l a l l o f w h i c h s t a t e t h a t t h e p r o p o s e d n e w O P P b i l l i n g m o d e l i s f u n d a m e n t a l l y f l a w e d , u n f a i r a n d i n e q u i t a b l e a n d i s e n t i r e l y i n c o n s i s t e n t w i t h t h c P r o v i n c e ' s c o m m i t m e n t t o s t r e n g t h e n r u r a l O n t a r i o . P l e a s e s e e t h e e n c l o s e d r e s o l u t i o n , p a s s e d o n J a n u a r y 8 t h , 2 0 1 4 , c i r c u l a t e d t o a l l m u n i c i p a l i t i e s w i t h a p e r m a n e n t p o p u l a t i o n o f ) 0 , 0 0 0 o r l e s s a n d t h e A s s o c i a t i o n o f M u n i c i p a l i t i e s o f O n t a r i o . I f f u r t h e r m f o n n a t i o u i s r e q u i r e d , p l e a s e c o n t a c t t h e u n d e r s i g n e d . < ^ ^ S i n c e n p l s ? C f i f i s t i n e ^ i t z S u r f a f o s C A O / C l e r k 4 4 M a i n S t r e e t , R O . B o x 4 0 , C o b d e n , O n t a r i o K O J I K O P h O t t C ; 6 1 3 - 6 4 6 - 2 2 8 2 F a x : 6 I 3 - 6 4 6 - 2 2 S 3 w w w w h l t e w a t e r r e g t o i t c a C o p y o f c o r r e s p o n d e n c e d a t e d J a n u a r y 8 , 2 0 1 4 f r o m t h e T o w n s h . . . P a g e 3 9 o f 1 8 2 6 1 3 6 4 6 2 2 8 3 P . 0 2 J f t . N - 0 9 - 2 0 1 4 1 0 : 1 7 W h l t s w a t e r R e g i o n ^ ^ f T O W N S H I P O F W H I T E W A T E R R E G I O N f . ^ S e s s i o n 2 0 l / ^ - N o , 1 * 0 , B O X 4 0 . 4 4 M a i n S t r e e t T ~ C o b d e n , O n t a r i o K < u I K f t < ^ ^ ' ^ ' l \ A U / i / U ^ U ^ M o v e d b y j J L ^ ^ ^ S e c o n d e d b ^ t ^ A . / - ^ . T h e O n t a r i o P r o v i n c i a l P o l i c e a r e ' ^ r o p o s m g a n e w b i l l i n g m o d e l f o r c h a r g i n g m u n i c i p a l i t i e s f o r p o l i c i n g s e r v i c e s , s t a r t i n g I n 2 0 1 5 ; t h e c u r r e n t b i t l i n g m o d e l i s a d e p l o y m e n t m o d e l , i n w h i c h c o s t r e c o v e r y i s b g s e d o n p e r c e n t a g e o f d e t a c h m e n t w o r k l o a d , a c t u a l d e t a c h m e n t s t a f f i n g l e v e l s , w a g e s a n d b e n e f i t s , a n d a c o s t » r e c o v e r y c o m p o n e n t f o r o t h e r e x p e n d i t u r e s , w h i c h m o d e l h a s b e e n i n p l a c e f o r o v e r 1 5 y e a r s ; T h e n e w m e t h o d o l o g y w o u l d c h a r g e e a c h m u n i c i p a l i t y a f l a t $ 2 6 0 p e r h o u s e h o k f f e e f o r t h e b a s e c o s t s r e l a t e d t o p r o v i d i n g p o l i c e s e n / i c e s . p l u s a v a r i a b l e c h a r g e f o r e a c h c a l l f o r s e r v i c e I n t h a t m u n i c i p a l i t y . T h e r a t i o n a l e f o r t h i s i s t h a t t h e r e i s a b a s e f i x e d c o s t f o r p r o v i d i n g p o l i c e s e r v i c e s t h a t m u s t b e b o r n e b y a l l p a r t i c i p a t i n g m u n i c i p a l i t i e s , r e g a r d l e s s o f t h e n u m b e r o f c a l l s f o r s e r v i c e t h a t t h e O P P r e s p o n d s t o i n e a c h m u n i c i p a l i t y . T h e O P P h a v e a d v i s e d t h a t 7 3 % o f t h e i r c o s t s a r e f i x e d ( t . e , b a s e c o s t s ) a n d 2 7 % a r e v a r i a b l e ; T h e a c t u a l s p e c i f t e s o f t h e c o s t f o r t h e c a l t e f o r s e r v i c e h a v e n o t b e e n r e l e a s e d o r c a l c u l a t e d , t h e O P P h a s e s t i m a t e d t h a t t h e a v e r a g e c o s t p e r h o u s e h o l d i n O n t a r i o f o r p o l i c i n g s e p ^ o e s , i n c l u d i n g b o t h t h e b a s e c o s t a n d t h e c a l l s f o r s e r v i c e ^ w o u l d b e a p p r o x i m a t e l y $ 3 6 9 ; T h i s m o d e l w o u l d s e e t h e O P P c o s t s f o r t h e T o w n s h i p o f W h i ' t e w a t e r R e g i o n d o u b l e f o r t h e 3 , 4 7 2 h o u s e h o l d s i n t h e m u n i c i p a t i t y f r o m $ 1 8 4 . 6 5 p e r h o u s e h o l d u n d e r t h e c u r r e n t f u n d i n g m o d e l t o $ 3 6 9 f o r t h e a v e r a g e t o t a l c o s t p e r h o u s e h o l d . T O s n e w f u n d i n g m o d e l p r o p o s a l i s f u n d a m e n t a l l y f l a w e d , u n f a i r a n d i n e q u i t a b l e , T h e C o u n c i l o f t h e T o w n s h i p o f W h i t e w a t e r R e g i o n r e s o l v e s t h a t t h e P r o v i n c e o f O n t a r i o a n d P r e m i e r W y n n e b e p e t i t i o n e d t o r e c o g n i z e t h a t t h i s p r o p o s e d f u n d i n g m o d e l i s u n f a i r t o r u r a l O n t a r i o a n d f u r t h e r t h a t t h i s f u n d i n g m o d e l s h o u l d b e s c r a p p e d i m m e d i a t e l y a n d r e p l a c e d b y a p r o p o s a l t h a t d e a l s d i r e c t l y w i t h t o w e r i n g t h e h i g h c o s t o f p o l i c i n g i n O n t a r i o . T h i s r e s o l u t i o n s h a l l b e f o r w a r d e d t o T h e H o n o u r a b l e K a t h l e e n W y n n e , P r e m i e r o f O n t a r i o , t h e H o n o u r a b l e M a d e l e i n e M e i l l e u r , M i n i s t e r o f C o m m u n i t y S a f e t y & C o r r e c t i o n a l S e r v i c e s , t h e A s s o c i a t i o n o f M u n i c i p a l i t i e s o f O n t a r i o ( A M D ) , a n d a l l r u r a l O n t a r i o m u n i c i p a l i t i e s w i t h a p e r m a n e n t p o p u l a t i o n o f 1 0 , 0 0 0 o r l e s s . C E § T I p E D ^ y ) I ^ ^ / T * ^ ? J ^ - ^ s / f C h r i s t i n e s C A O / C K r k a n d C o m m i w i w n o f O a t h s T o w n s h i p o f W h t t e w f l t e r R e g i o n z ^ C A R R I E D N O T C A R R I E U Q S I G N A T O M E ¥ * * . T O T A L P . 0 2 C o p y o f c o r r e s p o n d e n c e d a t e d J a n u a r y 8 , 2 0 1 4 f r o m t h e T o w n s h . . . P a g e 4 0 o f 1 8 2 5 P l e a s e b e a d v i s e d t h a t t h e T o w n s h i p o f N o r t h K a w a r t h a p a s s e d t h e f o l l o w i n g m o t i o n i n t h i s r e g a r d a t t h e J a n u a r y 7 , 2 0 1 4 R e g u l a r m e e t i n g o f C o u n c i l : c / ^ O n t a r i o P r o v i n c i a l P o l i c e B i l l i n g M o d e l D e p u t y M a y o r R a n d p r o v i d e d a n o v e r v i e w o f t h e p r o p o s e d m o t i o n f o r t h e O n t a r i o P r o v i n c i a l P o l i c e B i l l i n g M o d e l . 1 4 - 0 9 M o v e d b y - C o u n c i l l o r B o y d S e c o n d e d b y - C o u n c i l l o r A m y o t t e W H E R E A S , t h e O n t a r i o P r o v i n c i a l P o l i c e a r e s e e k i n g s t a k e h o l d e r i n p u t o n a n e w b i l l i n g m o d e l t o b e u s e d t o c h a r g e m u n i c i p a l i t i e s f o r p o l i c i n g s e r v i c e s s t a r t i n g i n 2 0 1 5 ; A N D W H E R E A S , t h e c u r r e n t b i l l i n g m o d e l i s a d e p l o y m e n t m o d e l w h e r e b y c o s t r e c o v e r y i s b a s e d o n a s h a r e o f d e t a c h m e n t w o r k l o a d , a c t u a l s t a f f i n g l e v e l s , w a g e s a n d b e n e f i t s , a n d a c o s t r e c o v e r y c o m p o n e n t f o r o t h e r e x p e n d i t u r e s , a n d h a s b e e n i n p l a c e f o r o v e r 1 5 y e a r s , A N D W H E R E A S , t h e p r o p o s e d b i l l i n g m o d e l w o u l d c a l c u l a t e m u n i c i p a l p o l i c i n g b i l l s u s i n g a " b a s e " a m o u n t p l u s a c h a r g e f o r s e r v i c e c a l l s , w i t h t h e b a s e l e v e l p u r p o r t e d t o b e 7 3 % o f O P P c o s t s a n d r e p r e s e n t s $ 2 6 0 p e r h o u s e h o l d r e g a r d l e s s o f t h e r e s o u r c e s a c t u a l l y c o n s u m e d b y e a c h m u n i c i p a l i t y a n d t h e b a l a n c e ( 2 7 % ) r e p r e s e n t i n g r e a c t i v e c a l l s f o r s e r v i c e b a s e d o n t h e n u m b e r a n d t y p e o f c a l l s ; A N D W H E R E A S , t h e a c t u a l s p e c i f i c s o f t h e c o s t f o r t h e c a l l s f o r s e r v i c e h a v e n o t b e e n r e l e a s e d o r c a l c u l a t e d , t h e O P P h a s e s t i m a t e d t h a t t h e a v e r a g e c o s t p e r h o u s e h o l d i n O n t a r i o f o r p o l i c i n g s e r v i c e s , i n c l u d i n g b o t h t h e b a s e c o s t a n d t h e c a l l s f o r s e r v i c e , w o u l d b e a p p r o x i m a t e l y $ 3 6 9 , A N D W H E R E A S , t h e p r o p o s e d m o d e l w o u l d r e s u l t i n t h e O P P c o s t s f o r N o r t h K a w a r t h a T o w n s h i p i n c r e a s i n g f r o m $ 6 5 3 , 0 0 0 a n n u a l l y t o o v e r $ 1 . 4 m i l l i o n a n n u a l l y , a s t a g g e r i n g i n c r e a s e o f 1 1 5 % , t r a n s l a t i n g i n t o a p r o p e r t y t a x i n c r e a s e o f 1 6 % ; A N D W H E R E A S , t h e p r o p o s e d m o d e l ' s " b a s e a m o u n t " o f $ 2 6 0 p e r h o u s e h o l d i s t o p a y f o r O P P b a s e s e r v i c e s i n d e p e n d e n t o f c a l l s f o r s e r v i c e , b u t s i n c e t h e O P P e x p e c t s t o t a l r e v e n u e s f r o m t h i s m o d e l t o b e t h e s a m e a s t h e c u r r e n t m o d e l , i t o n l y s e r v e s t o t r a n s f e r p a y m e n t s f r o m s o m e m u n i c i p a l i t i e s t o o t h e r s ; A N D W H E R E A S , t h e p r o p o s e d b i l l i n g m o d e l h a s b e e n e n d o r s e d b y a n e x c e p t i o n a l l y s m a l l p e r c e n t a g e ( 1 8 % ) o f O P P p o l i c e d m u n i c i p a l i t i e s b a s e d o n a s u r v e y c o n d u c t e d d u r i n g t h e s u m m e r o f 2 0 1 3 ; C o p y o f r e s o l u t i o n p a s s e d J a n u a r y 7 , 2 0 1 4 b y t h e T o w n s h i p o f . . . P a g e 4 1 o f 1 8 2 A N D W H E R E A S , a n a l m o s t i d e n t i c a l n u m b e r o f s u r v e y r e s p o n d e n t s c h o s e t h e e x i s t i n g b i l l i n g m o d e l b a s e d o n t h e s a m e s u r v e y ; A N D W H E R E A S , t h e m e t r i c u s e d b y t h e O F F t o c o m p a r e c o s t s b e t w e e n m u n i c i p a l i t i e s b a s e d o n c o s t s p e r h o u s e h o l d i s f u n d a m e n t a l l y f l a w e d a s i t i m p l i e s t h a t o n l y r e s i d e n t i a l t a x p a y e r s p a y f o r p o l i c i n g a n d c r e a t e c a l l s f o r s e r v i c e , a n d d o e s n o t t a k e i n t o a c c o u n t t h e a b i l i t y t o p a y a n d g r e a t e r c o s t s t h a t t h e u r b a n c e n t r e s p o s s e s s b e c a u s e o f t h e i r l a r g e r c o m m e r c i a l , i n d u s t r i a l a n d i n s t i t u t i o n a l t a x b a s e s ; / A N D W H E R E A S , e x p r e s s i n g c o s t s o n a p e r h o u s e h o l d b a s i s i n a p p r o p r i a t e l y e x a g g e r a t e s t h e u n i t c o s t o f p o l i c i n g i n m u n i c i p a l i t i e s w i t h u r b a n c e n t r e s ; A N D W H E R E A S , t h e b i l l i n g r e f o r m p r o c e s s a p p e a r s t o b e m o v i n g f o r w a r d c o m p l e t e l y i n d e p e n d e n t o f t h e F u t u r e o f P o l i c i n g A d v i s o r y C o m m i t t e e ( F P A C ) w o r k ; A N D W H E R E A S , t h e p r o p o s e d m o d e l i s f u n d a m e n t a l l y f l a w e d , u n f a i r , a n d i n e q u i t a b l e ; T H E R E F O R E B E I T R E S O L V E D T H A T t h e T o w n s h i p o f N o r t h K a w a r t h a c a l l o n t h e P r o v i n c e o f O n t a r i o , P r e m i e r W y n n e , a n d M i n i s t e r M e i l l e u r t o c e a s e t h e O P P b i l l i n g r e f o r m p r o c e s s u n t i l t h e F u t u r e o f t h e P o l i c i n g A d v i s o r y C o m m i t t e e h a s c o m p l e t e d i t s r e p o r t a n d t h e r e c o m m e n d a t i o n s t h e r e i n h a v e b e e n s t u d i e d , a n d m u n i c i p a l i t i e s h a v e b e e n c o n s u l t e d a n d a f f o r d e d a n o p p o r t u n i t y t o c o m m e n t ; A N D F U R T H E R T H A T t h i s r e s o l u t i o n b e f o r w a r d e d t o t h e H o n o u r a b l e K a t h l e e n W y n n e , P r e m i e r o f O n t a r i o , t h e H o n o u r a b l e M a d e l e i n e M e i l l e u r , M i n i s t e r o f C o m m u n i t y S a f e t y & C o r r e c t i o n a l S e r v i c e s , t h e H o n o u r a b l e J e f f L e a l , M i n i s t e r o f R u r a l A f f a i r s , T h e H o n o u r a b l e L a u r i e S c o t t , M . P . P . , H a l i b u r t o n - K a w a r t h a L a k e s - B r o c k , t h e A s s o c i a t i o n o f M u n i c i p a l i t i e s o f O n t a r i o ( A M O ) , t h e C o u n t y o f P e t e r b o r o u g h a n d a l l P e t e r b o r o u g h C o u n t y M u n i c i p a l i t i e s . C a r r i e d . F h a n k y o u , i j i c c l e C a n . i 0 i i e c r e t a r v / R e c e p t i o n i s i Q 0 ^ o w n s h i p o f r ' o r i h K z . w p r t h a . 3 o x 5 5 0 , 2 8 0 B u r l e i g h C i r e e t = n . \ ^ A p s b y , O n t e r i o K O L 1 / \ 0 P h o n e : ( 7 0 5 ) 6 5 6 - ^ 4 4 5 ( e ^ t . 2 3 2 ) o r 1 - 8 0 0 - 7 5 5 - 3 9 3 1 ' - ' a x : ( 7 0 5 ) 5 5 6 - ^ : 6 C o p y o f r e s o l u t i o n p a s s e d J a n u a r y 7 , 2 0 1 4 b y t h e T o w n s h i p o f . . . P a g e 4 2 o f 1 8 2 C o r r e s p o n d e n c e d a t e d J a n u a r y 6 , 2 0 1 4 f r o m t h e M u n i c i p a l i t y o . . . P a g e 4 3 o f 1 8 2 C o r r e s p o n d e n c e d a t e d J a n u a r y 6 , 2 0 1 4 f r o m t h e M u n i c i p a l i t y o . . . P a g e 4 4 o f 1 8 2 ^ s t o ^ L O N G P O I N T R E G I O N C O N S E R V A T I O N A U T H O R I T Y B O A R D O F D I R E C T O R S M I N U T E S - D e c e m b e r 4 , 2 0 1 3 ( a s a p p r o v e d a t t h e B o a r d o f D i r e c t o r s M e e t i n g h e l d J a n u a r y 1 5 , 2 0 1 4 ) M e m b e r s i n a t t e n d a n c e : L . B a r t l e t t , D . B e r e s , B . C h a n y i , R . G e y s e n s , C . G r i c e , E . K e t c h a b a w , M . C o l u m b u s a n d R . S a c k r i d e r S t a f f i n a t t e n d a n c e : C . E v a n i t s k i , J . R o b e r t s o n , J . M a x w e l l , H . S u r e t t e , D . H o l m e s a n d D . M c L a c h l a n R e g r e t s : R . C h a m b e r s a n d D . T r a v a l e T h e L P R C A C h a i r c a l l e d t h e m e e t i n g t o o r d e r a t 6 : 3 0 p m W e d n e s d a y , D e c e m b e r 4 t h 2 0 1 3 i n t h e T i l l s o n b u r g B o a r d r o o m . A D D I T I O N A L A G E N D A I T E M S M O T I O N A - 1 9 1 , 1 3 m o v e d : L . B a r t l e t t s e c o n d e d : B . C h a n y i T H A T t h e L P R C A B o a r d o f D i r e c t o r s a d d s " C o n f i d e n t i a l P r o p e r t y M a t t e r " t o t h e i n - t h c a m e r a s e s s i o n a s i t e m ( i i i ) t o t h e D e c e m b e r 4 I n , 2 0 1 3 a g e n d a . C A R R I E D D I S C L O S U R E S O F I N T E R E S T N o n e D E P U T A T I O N S N o n e M I N U T E S O F P R E V I O U S M E E T I N G S M O T I O N A - 1 9 2 / 1 3 m o v e d : B . C h a n y i s e c o n d e d : R . S a c k r i d e r T H A T t h e m i n u t e s o f t h e L P R C A B o a r d o f D i r e c t o r s r e g u l a r m e e t i n g h e l d N o v e m b e r 6 t h , 2 0 1 3 , t h e B u d g e t m e e t i n g h e l d N o v e m b e r 1 ^ h , 2 0 1 3 a n d t h e S p e c i a l C o n f e r e n c e C a l l t h h e l d O c t o b e r 3 0 l n , 2 0 1 3 b e a d o p t e d a s c i r c u l a t e d . C A R R I E D T h e r e w e r e n o q u e s t i o n s o r c o m m e n t s r e g a r d i n g t h e a b o v e m i n u t e s . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y m i n u t e s o f m e e t i n g . . . P a g e 4 5 o f 1 8 2 B U S I N E S S A R I S I N G N o n e R E V I E W O F C O M M I T T E E M I N U T E S N o n e C O R R E S P O N D E N C E M O T I O N A - 1 9 3 / 1 3 m o v e d : L . B a r t l e t t s e c o n d e d : B . C h a n y i t h T h a t c o r r e s p o n d e n c e o u t l i n e d i n t h e B o a r d o f D i r e c t o r s ' A g e n d a o f D e c e m b e r 4 l " , 2 0 1 3 w i t h a d d i t i o n s b e r e c e i v e d a s i n f o r m a t i o n . C A R R I E D D E V E L O P M E N T A P P L I C A T I O N S a ) S t a f f A p p r o v e d a p p l i c a t i o n s - N o v e m b e r 2 0 1 3 S t a f f a p p r o v e d 1 2 a p p l i c a t i o n s o v e r t h e p a s t m o n t h : N C - 1 1 2 / 1 3 , B A - 1 2 / 1 3 , N C - 1 1 6 / 1 3 , N C - 1 2 0 / 1 3 , N C - 1 2 1 / 1 3 - 1 , N C - 1 2 2 / 1 3 , N C - 1 2 3 / 1 3 - 1 , T I L - 6 / 1 3 , N C - 1 2 4 / 1 3 , H C - 5 3 / 1 3 , N C - 1 2 5 / 1 3 , N C - 1 2 6 / 1 3 . M O T I O N A - 1 9 4 / 1 3 m o v e d : R . S a c k r i d e r s e c o n d e d : L B a r t l e t t T h a t t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e S t a f f A p p r o v e d S e c t i o n 2 8 R e g u l a t i o n A p p l i c a t i o n s r e p o r t d a t e d N o v e m b e r 2 1 s t , 2 0 1 3 a s i n f o r m a t i o n . C A R R I E D b ) N e w A p p l i c a t i o n s N o n e N E W B U S I N E S S a ) C A L E N D A R R E V I E W J . R o b e r t s o n n o t e d t h a t a s t h e y e a r w i n d s d o w n t h e B a c k u s E d u c a t i o n s t a f f i s p r e p a r i n g f o r t h i s S a t u r d a y ' s f i n a l e v e n t , t h e v e r y p o p u l a r O w l P r o w l . S t a f f w i l l n o w a s s e s s a n d t h u p d a t e a l l p r o g r a m m i n g a n d p r e p a r e f o r t h e 2 0 1 4 e v e n t s s e t t o b e g i n J a n u a r y 2 5 m . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e 2 - L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y m i n u t e s o f m e e t i n g . . . P a g e 4 6 o f 1 8 2 M O T I O N A - 1 9 5 / 1 3 m o v e d : R . S a c k r i d e r s e c o n d e d : L B a r t l e t t T H A T t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e D e c e m b e r C a l e n d a r R e v i e w R e p o r t a s i n f o r m a t i o n . C A R R I E D b ) G E N E R A L M A N A G E R ' S R E P O R T T h e G M s t a t e d t h a t t h e W o r k p l a c e R i s k A s s e s s m e n t a s p e r B i l l 1 6 8 h a s b e e n c o m p l e t e d a n d n o t e d t h e i m p r e s s i v e w o r k c o m p l e t e d b y s t a f f a t B a c k u s a n d t h e W o r k s h o p . I n r e s p o n s e t o a q u e s t i o n f r o m t h e B o a r d , t h e G M r e p o r t e d t h a t h e m e t w i t h M N R ' s A y l m e r D i s t r i c t M a n a g e r a n d i s a w a i t i n g f u r t h e r c o r r e s p o n d e n c e f r o m M N R s t a f f t o c o m e t o a s o l u t i o n t o t h e i s s u e o f f o r e s t m a n a g e m e n t w i t h r e s p e c t t o S p e c i e s a t R i s k . M O T I O N A - 1 9 6 / 1 3 m o v e d : L . B a r t l e t t s e c o n d e d : R . S a c k r i d e r T H A T t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e G e n e r a l M a n a g e r ' s R e p o r t f o r N o v e m b e r 2 0 1 3 a s i n f o r m a t i o n . C A R R I E D c ) 2 0 1 5 B I E N N I A L T O U R L P R C A h a s a g r e e d i n p r i n c i p l e t o c o - h o s t t h e 2 0 1 5 B i e n n i a l a l o n g w i t h G R C A . I n f o r m a t i o n w i l l b e p r e s e n t e d t o t h e B o a r d a s p l a n s d e v e l o p t h r o u g h o u t t h e c o m i n g y e a r . M O T I O N A - 1 9 7 / 1 3 m o v e d : L . B a r t l e t t s e c o n d e d : R . S a c k r i d e r T H A T t h e L P R C A B o a r d o f D i r e c t o r s c o n f i r m s L P R C A ' s p a r t i c i p a t i o n a s a c o - h o s t f o r t h e 2 0 1 5 B i e n n i a l T o u r ; A n d r e c e i v e s t h e S t a f f R e p o r t a s i n f o r m a t i o n . C A R R I E D d ) B A C K U S M U S E U M C O M M I T T E E R E P O R T T h e B a c k u s M u s e u m C o m m i t t e e o r i g i n a l l y w a s a s u b c o m m i t t e e t o t h e S t r a t e g i c P l a n n i n g C o m m i t t e e . N o w t h a t t h e S t r a t e g i c P l a n h a s b e e n a p p r o v e d , s t a f f r e c o m m e n d s e s t a b l i s h i n g t h e B a c k u s M u s e u m C o m m i t t e e a s a f o r m a l c o m m i t t e e o f t h e C o n s e r v a t i o n A u t h o r i t y . S t a f f i n d i c a t e d t h a t u p - t o - d a t e v i s i t a t i o n s t a t i s t i c s w i l l b e a v a i l a b l e s h o r t l y . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e - 3 - L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y m i n u t e s o f m e e t i n g . . . P a g e 4 7 o f 1 8 2 M O T I O N A - 1 9 8 / 1 3 m o v e d b y : R . S a c k r i d e r s e c o n d e d : M . C o l u m b u s T H A T t h e L P R C A B o a r d o f D i r e c t o r s a p p r o v e s t h e T e r m s o f R e f e r e n c e f o r t h e B a c k u s M u s e u m C o m m i t t e e a s p r e s e n t e d D e c e m b e r 4 , 2 0 1 3 . C A R R I E D C . G r i c e j o i n e d t h e m e e t i n g . e ) 2 0 1 4 M E E T I N G S C H E D U L E T h e f i r s t B o a r d o f D i r e c t o r s m e e t i n g w i l t b e h e l d W e d n e s d a y , J a n u a r y 1 5 , 2 0 1 4 . T h e r e m a i n d e r o f t h e s c h e d u l e i s v e r y s i m i l a r t o 2 0 1 3 . M O T I O N A - 1 9 9 / 1 3 m o v e d b y : M . C o l u m b u s s e c o n d e d : R . S a c k r i d e r T H A T { h e L P R C A B o a r d o f D i r e c t o r s a p p r o v e s t h e p r o p o s e d 2 0 1 4 m e e t i n g s c h e d u l e . C A R R I E D f ) E M P L O Y E E V A C A T I O N C A R R Y - O V E R R E Q U E S T S A s p e r t h e p e r s o n n e l p o l i c y , s t a f f r e q u e s t s t o c a r r y o v e r m o r e t h a n 1 0 d a y s o f v a c a t i o n t i m e m u s t b e p r e s e n t e d t o t h e B o a r d f o r c o n s i d e r a t i o n . M O T I O N A - 2 0 0 / 1 3 m o v e d b y : R . S a c k r i d e r s e c o n d e d : M . C o l u m b u s T H A T t h e L P R C A B o a r d o f D i r e c t o r s a u t h o r i z e s t h e f o l l o w i n g e m p l o y e e t o c a r r y f o r w a r d t h e f o l l o w i n g d a y s o f v a c a t i o n i n t o . 2 0 1 4 : a ) J a n i c e R o b e r t s o n - 1 4 d a y s C A R R I E D g ) L P R C A C O M M I T T E E A P P O I N T M E N T S I n p r e p a r a t i o n f o r c o m m i t t e e a p p o i n t m e n t s a t t h e J a n u a r y m e e t i n g , i n f o r m a t i o n a b o u t t h e r e q u i r e m e n t s f o r e a c h c o m m i t t e e i s c i r c u l a t e d i n D e c e m b e r f o r B o a r d M e m b e r s c o n s i d e r a t i o n . C o m m i t t e e s f o r 2 0 1 4 i n c l u d e L a n d A c q u i s i t i o n , L e e B r o w n M a r s h M a n a g e m e n t , A u d i t a n d t h e B a c k u s M u s e u m . F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t e h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e - 4 L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y m i n u t e s o f m e e t i n g . . . P a g e 4 8 o f 1 8 2 M O T I O N A - 2 0 1 , 1 3 m o v e d b y : M . C o l u m b u s s e c o n d e d : R . S a c k r i d e r T H A T t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e 2 0 1 4 L P R C A C o m m i t t e e A p p o i n t m e n t s R e p o r t f o r i n f o r m a t i o n . C A R R I E D h ) S E A S O N A L S T A F F A P P R E C I A T I O N I t h a s b e e n a l o n g - s t a n d i n g t r a d i t i o n t h a t t h e L P R C A B o a r d o f D i r e c t o r s c o n s i d e r s p r e s e n t i n g s t a f f w i t h a t u r k e y , h a m o r g i f t c a r d a t t h e h o l i d a y s e a s o n . M O T I O N A - 2 0 2 / 1 3 m o v e d b y : L . B a r t l e t t s e c o n d e d : M . C o l u m b u s T H A T t h e L P R C A B o a r d o f D i r e c t o r s a u t h o r i z e s t h e p u r c h a s e o f a $ 2 5 g i f t c a r d f o r s t a f f e m p l o y e d t h i s t i m e o f y e a r . C A R R I E D i ) A . D . L A T O R N E L L C O N F E R E N C E U P D A T E T h e G M a n d v a r i o u s s t a f f a t t e n d e d t h e A . D . L a t o r n e l l S y m p o s i u m i n N o v e m b e r , c o n s i d e r e d t o b e t h e p r e m i e r e n v i r o n m e n t a l c o n f e r e n c e i n O n t a r i o . T h e c o n f e r e n c e p r o v i d e s t e c h n i c a l a d v i c e a n d n e t w o r k i n g o p p o r t u n i t i e s f o r t h o s e w o r k i n g i n t h e f i e l d , p o l i c y m a k e r s a n d o t h e r s i n t h e c o n s e r v a t i o n f i e l d . H . S u r e t t e t h a n k e d t h e B o a r d o n b e h a l f o f s t a f f f o r t h i s p r o f e s s i o n a l d e v e l o p m e n t o p p o r t u n i t y . T h e s e s s i o n s s h e a t t e n d e d f o c u s e d o n s t o r m w a t e r m a n a g e m e n t , l o w - i m p a c t d e v e l o p m e n t a n d f l o o d i n g w h i c h w i l l h e l p w i t h t h e L P R C A S t o r m w a t e r M a n a g e m e n t P l a n r e v i e w . T h e G M h a s b e e n i n c o n t a c t w i t h o n e o f t h e o r g a n i z e r s t o d i s c u s s t h e p o s s i b i l i t y o f o f f e r i n g m o r e p r o g r a m m i n g g e a r e d t o B o a r d s o f D i r e c t o r s . M O T I O N A - 2 0 3 / 1 3 m o v e d b y : M . C o l u m b u s s e c o n d e d : R . S a c k r i d e r T H A T t h e L P R C A B o a r d o f D i r e c t o r s r e c e i v e s t h e v e r b a l r e p o r t o n t h e A . D . L a t o r n e l l C o n f e r e n c e U p d a t e a s i n f o r m a t i o n . C A R R I E D F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e - 5 - L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y m i n u t e s o f m e e t i n g . . . P a g e 4 9 o f 1 8 2 M O T I O N A - 2 0 4 / 1 3 m o v e d b y : D . B e r e s s e c o n d e d : C . G r i c e T h a t t h e L P R C A B o a r d o f D i r e c t o r s d o e s n o w e n t e r i n t o a n " I n C a m e r a " s e s s i o n t o d i s c u s s : D a p r o p o s e d o r p e n d i n g a c q u i s i t i o n o r d i s p o s i t i o n o f l a n d b y t h e C o n s e r v a t i o n A u t h o r i t y ; C A R R I E D M O T I O N A - 2 0 5 / 1 3 m o v e d b y : L . B a r t l e t t s e c o n d e d : D . B e r e s T h a t t h e L P R C A B o a r d o f D i r e c t o r s d o e s n o w a d j o u r n f r o m t h e " I n C a m e r a " s e s s i o n . C A R R I E D M O T I O N A - 2 0 6 / 1 3 m o v e d b y : C . G r i c e s e c o n d e d : L . B a r t l e t t T H A T t h e L P H C A B o a r d o f D i r e c t o r s d i r e c t t h e G M t o m e e t w i t h m u n i c i p a l s t a f f / C A O s f r o m t h e w a t e r s h e d m u n i c i p a l i t i e s t o d i s c u s s p o t e n t i a l l e g a l P l a n n i n g m a t t e r s ; A N D T H A T t h e G M p r e p a r e a r e p o r t f o r t h e B o a r d ' s c o n s i d e r a t i o n . C A R R I E D T h e C h a i r a d j o u r n e d t h e m e e t i n g a t 7 : 2 5 p m . R o g e r G e y s e n s D a n a M c L a c h l a n C h a i r m a n A d m i n i s t r a t i v e A s s i s t a n t F U L L A U T H O R I T Y C O M M I T T E E M E M B E R S L e r o y B a r t l e t t , D a v e B e r e s , R o b e r t C h a m b e r s , B e t t y C h a n y i , M i c h a e l C o l u m b u s R o g e r G e y s e n s , C r a i g G r i c e , E d K e t c h a b a w , R o n S a c k r i d e r , D e n n i s T r a v a l e 6 L o n g P o i n t R e g i o n C o n s e r v a t i o n A u t h o r i t y m i n u t e s o f m e e t i n g . . . P a g e 5 0 o f 1 8 2 C o r r e s p o n d e n c e d a t e d J a n u a r y 2 , 2 0 1 4 f r o m M i n i s t r y o f A g r i c u . . . P a g e 5 1 o f 1 8 2 ^ 5 P a g e 1 o f 1 L y n d a M i l l a r d M o ^ , F r o m : O P P N e w s P o r t a l [ w e b m a s t e r @ o p p . c a ] S e n t : F r i d a y , J a n u a r y 1 7 , 2 0 1 4 2 : 4 2 P M T o : L y n d a M i l l a r d S u b j e c t : [ E L G I N C O U N T Y ] O P P S U P P O R T S N E W P R O G R A M T O F I N D M I S S I N G O R L O S T C H I L D R E N O n t a r i o P r o v i n c i a l P o l i c e N e w s P o r t a l [ E L G I N C O U N T Y ] O P P S U P P O R T S N E W P R O G R A M T O F I N D M I S S I N G O R L O S T C H I L D R E N 2 0 1 4 - 0 1 - 1 7 O F F S U P P O R T S N E W P R O G R A M T O F I N D M I S S I N G O R L O S T C H I L D R E N ( E L G L N , O N ) - W h e n a c h i l d g o e s m i s s i n g , e v e r y s e c o n d c o u n t s . A c u r r e n t p h o t o i s s o m e t i m e s t h e m o s t i m p o r t a n t t o o l t o h e l p q u i c k l y a n d s a f e l y l o c a t e a c h i l d . T o o o f t e n , v a l u a b l e t i m e i s l o s t w h e n p a r e n t s a r e g a t h e r i n g i n f o r m a t i o n a n d p h o t o s o f t h e i r c h i l d t o p r o v i d e t o p o l i c e . A n e w f r e e A p p c a l l e d F i n d M e I D , a l l o w s p a r e n t s t o q u i c k l y d i s s e m i n a t e t h e i r c h i l d ' s p e r t i n e n t i n f o r m a t i o n i n t h e e v e n t o f a n e m e r g e n c y t o t h e i r l o c a l l a w e n f o r c e m e n t a g e n c y o r o t h e r e m e r g e n c y c o n t a c t s . T h e A p p w a s d e v e l o p e d b y t h e C a n a d i a n C e n t r e f o r C h i l d P r o t e c t i o n . I t w i l l a l l o w p a r e n t s t o s t o r e c u r r e n t p h o t o g r a p h s a n d i n f o r m a t i o n a b o u t t h e i r c h i l d , a n d w i l l a u t o m a t i c a l l y p r o m p t p a r e n t s t o u p d a t e t h a t i n f o r m a t i o n f r o m d a t a t h a t i s r e a d i l y a v a i l a b l e o n t h e i r s m a r t p h o n e . T h e i n f o r m a t i o n f r o m F i n d M e I D c a n b e t r a n s f e r r e d q u i c k l y t h r o u g h e l e c t r o n i c m e a n s s u c h a s c e l l p h o n e s o r c o m p u t e r s , t o t h o s e w h o n e e d i t m o s t w h e n a c h i l d g o e s m i s s i n g o r i s l o s t . T h e O n t a r i o P r o v i n c i a l P o l i c e ( O P P ) i s s u p p o r t i n g t h i s i m p o r t a n t i n i t i a t i v e t o e n h a n c e s a f e t y a n d h e l p r e d u c e t h e t i m e i t t a k e s t o g e t i n f o r m a t i o n a b o u t m i s s i n g c h i l d r e n t o p o l i c e . Q U O T E S : " A s a p u b l i c s a f e t y o r g a n i z a t i o n , w e k n o w t h a t a c t i n g q u i c k l y w h e n a c h i l d i s m i s s i n g i s o f p a r a m o u n t i m p o r t a n c e t o t h e s u c c e s s f u l r e c o v e r y o f t h e c h i l d . T h e O F F i s f u l l y s u p p o r t i v e o f t h e u s e o f t h i s s o c i a l m e d i a t o o l t h a t w i l l a s s i s t l a w e n f o r c e m e n t a g e n c i e s a n d f i r s t r e s p o n d e r s t o l o c a t e a n d r e t u r n c h i l d r e n i n a t i m e l y m a n n e r , " s a i d S u p e r i n t e n d e n t B e r n i e M u r p h y , D i r e c t o r o f O F F B e h a v i o u r a l , F o r e n s i c a n d E l e c t r o n i c S e r v i c e s . - 3 0 - C o n t a c t : S g t . S h e U y T u c k F o r e n s i c I d e n t i f i c a t i o n S u p p o r t S e r v i c e s P h o n e : ( 7 0 5 ) 3 2 9 - 6 5 0 4 U n s u b s c r i b e f r o m t h i s E m a i l F e e d 1 / 2 0 / 2 0 1 4 C o r r e s p o n d e n c e d a t e d J a n u a r y 1 7 , 2 0 1 4 f r o m O P P r e g a r d i n g " O P . . . P a g e 5 2 o f 1 8 2 S t a f f R e p o r t P 2 0 1 4 - 0 0 1 r e g a r d i n g " 2 0 1 3 F o u r t h Q u a r t e r R e p o r t . . . P a g e 5 3 o f 1 8 2 S t a f f R e p o r t P 2 0 1 4 - 0 0 1 r e g a r d i n g " 2 0 1 3 F o u r t h Q u a r t e r R e p o r t . . . P a g e 5 4 o f 1 8 2 S t a f f R e p o r t P 2 0 1 4 - 0 0 1 r e g a r d i n g " 2 0 1 3 F o u r t h Q u a r t e r R e p o r t . . . P a g e 5 5 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 3 r e g a r d i n g " C o n v e y a n c e o f G i v e n R o a d " . . . . P a g e 5 6 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 3 r e g a r d i n g " C o n v e y a n c e o f G i v e n R o a d " . . . . P a g e 5 7 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 4 r e g a r d i n g " C l o s u r e a n d C o n v e y a n c e o f . . . P a g e 5 8 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 4 r e g a r d i n g " C l o s u r e a n d C o n v e y a n c e o f . . . P a g e 5 9 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 0 2 3 A A R O C A G G R E G A T E S L T D 1 6 0 1 9 W I N T E R S A N D 1 2 / 0 7 / 2 0 1 3 2 , 3 3 5 . 4 3 0 1 5 8 7 3 C h e q u e A m o u n t - 2 , 3 3 5 . 4 3 0 0 1 6 4 8 A B C F L O O R S A N D I N G A N D R E F I N I S H I N G 1 2 4 2 T R E A T H A R D W O O D F L O O R - S . C . < 0 1 / 0 5 / 2 0 1 4 4 , 9 7 2 . 0 0 0 1 5 8 7 4 C h e q u e A m o u n t - 4 , 9 7 2 . 0 0 0 0 0 0 7 8 A Y L M E R G A R D E N C E N T R E 2 1 5 7 S N O W P L O W I N G 1 2 / 3 1 / 2 0 1 3 4 , 4 0 7 . 0 0 0 1 5 8 7 5 C h e q u e A m o u n t - 4 , 4 0 7 . 0 0 0 0 0 0 8 1 A Y L M E R T I R E 0 0 0 0 1 0 3 6 8 8 I N S T A L L & B A L A N C E T I R E S 1 1 / 1 5 / 2 0 1 3 4 8 0 . 3 3 0 1 5 8 7 6 0 0 0 0 1 0 5 2 2 7 R E A R T R A C T O R T I R E 1 2 / 2 7 / 2 0 1 3 3 0 2 . 6 9 0 1 5 8 7 6 0 0 0 0 1 0 5 2 4 6 S E C T I O N R E P A I R S 1 2 / 2 7 / 2 0 1 3 3 9 5 . 5 0 0 1 5 8 7 6 C h e q u e A m o u n t - 1 , 1 7 8 . 5 2 0 0 0 0 9 1 B A R R Y R . C A R D 2 1 2 0 1 5 - 7 7 L E G A L S E R V I C E S 1 2 / 3 1 / 2 0 1 3 1 , 5 6 2 . 2 3 0 1 5 8 7 7 C h e q u e A m o u n t - 1 , 5 6 2 . 2 3 0 0 2 2 1 4 B E A T T I E W A T E R 3 5 6 4 1 1 R I C H M O N D W A T E R 1 2 / 1 9 / 2 0 1 3 1 , 2 8 0 . 0 0 0 1 5 8 7 8 C h e q u e A m o u n t - 1 , 2 8 0 . 0 0 0 0 1 4 4 8 B I O - A G S E R V I C E S I N C . 6 3 1 L I Q U I D B I O - S O L f D S 1 2 / 1 0 / 2 0 1 3 8 , 3 3 3 . 7 5 0 1 5 8 7 9 C h e q u e A m o u n t - 8 , 3 3 3 . 7 5 0 0 0 1 5 4 C A N A D I A N K O O L W A T E R 1 0 0 9 5 W A T E R B O T T L E S 1 2 / 2 3 / 2 0 1 3 3 2 . 0 0 0 1 5 8 8 0 1 0 1 7 1 W A T E R B O T T L E S 0 1 / 0 7 / 2 0 1 4 1 6 . 0 0 0 1 5 8 8 0 C h e q u e A m o u n t - 4 8 . 0 0 0 0 0 1 5 6 C A N A D I A N P I P E & P U M P S U P P L Y L T D T 4 4 0 4 8 4 C A R T R I D G E S 1 2 / 2 3 / 2 0 1 3 6 3 . 2 8 0 1 5 8 8 1 C h e q u e A m o u n t - 6 3 . 2 8 0 0 0 1 5 7 C A N A D I A N S A L T C O M P A N Y L T D 5 3 0 0 0 8 3 6 4 1 S A F E - T - S A L T 1 2 / 1 6 / 2 0 1 3 5 , 8 2 3 . 4 0 0 1 5 8 8 2 5 3 0 0 0 8 5 7 0 2 S A F E - T - S A L T 1 2 / 1 7 / 2 0 1 3 6 , 0 0 0 . 3 0 0 1 5 8 8 2 5 3 0 0 0 8 6 4 9 3 S A F E - T - S A L T 1 2 / 1 8 / 2 0 1 3 2 , 9 6 0 . 3 6 0 1 5 8 8 2 5 3 0 0 0 8 6 4 9 4 S A F E - T - S A L T 1 2 / 1 8 / 2 0 1 3 2 , 9 8 8 . 7 8 0 1 5 8 8 2 5 3 0 0 0 8 7 2 6 7 S A F E - T - S A L T 1 2 / 1 9 / 2 0 1 3 3 , 0 0 7 . 9 7 0 1 5 8 8 2 5 3 0 0 0 8 8 1 2 3 S A F E - T - S A L T 1 2 / 2 0 / 2 0 1 3 8 , 8 1 2 . 1 9 0 1 5 8 8 2 5 3 0 0 0 8 8 4 3 4 S A F E - T - S A L T 1 2 / 2 2 / 2 0 1 3 2 , 9 7 2 . 4 4 0 1 5 8 8 2 P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 6 0 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 3 2 , 5 6 5 . 4 4 0 0 0 1 7 5 C E D A R S I G N S 3 1 1 0 1 S I G N S 1 2 / 2 3 / 2 0 1 3 6 2 . 8 5 0 1 5 8 8 3 3 1 1 2 0 S I G N S 1 2 / 3 1 / 2 0 1 3 6 2 . 8 5 0 1 5 8 8 3 3 1 1 2 8 F R E I G H T C H R G I N W 3 1 1 0 1 0 1 / 0 3 / 2 0 1 4 1 7 . 3 8 0 1 5 8 8 3 3 1 1 2 9 F R E I G H T C H R G I N W 3 1 1 2 0 0 1 / 0 3 / 2 0 1 4 1 7 . 3 8 0 1 5 8 8 3 C h e q u e A m o u n t - 1 6 0 . 4 6 0 0 0 1 8 3 C H R I S M C Q U I G G A N s t a t i o n s u p p l i e s B O T T L E D W A T E R 1 2 / 2 7 / 2 0 1 3 7 8 . 8 0 0 1 5 8 8 4 C h e q u e A m o u n t - 7 8 . 8 0 0 0 1 9 8 4 C O M M I S S I O N A I R E S 1 0 5 4 3 5 B Y - L A W E N F O R C E M E N T 1 2 / 0 7 / 2 0 1 3 4 6 8 . 2 9 0 1 5 8 8 5 1 0 5 7 9 8 B Y - L A W E N F O R C E M E N T 1 2 / 2 1 / 2 0 1 3 3 1 3 . 4 2 0 1 5 8 8 5 C h e q u e A m o u n t - 7 8 1 . 7 1 0 0 1 4 3 2 C U L L I G A N W A T E R 3 0 7 7 9 2 1 U N I T R E N T A L - S . C . C . 0 1 / 0 1 / 2 0 1 4 2 9 . 3 2 0 1 5 8 8 6 3 1 5 6 3 1 1 U N I T R E N T A L - S . C . C . 0 1 / 0 1 / 2 0 1 4 2 9 . 3 2 0 1 5 8 8 6 C h e q u e A m o u n t - 5 8 . 6 4 0 0 0 2 1 8 C U P E L O C A L 3 5 D e c ' 1 3 r e m i t U N I O N D U E S 0 1 / 0 9 / 2 0 1 4 4 0 3 . 4 3 0 1 5 8 8 7 C h e q u e A m o u n t - 4 0 3 . 4 3 0 0 1 1 1 0 D O U G A N D E R S O N w o r k b o o t s ' 1 3 W O R K B O O T S 1 2 / 2 1 / 2 0 1 3 2 0 0 . 0 0 0 1 5 8 8 8 C h e q u e A m o u n t - 2 0 0 . 0 0 0 0 0 0 0 1 D P O C 0 2 P O S T A G E 0 1 / 0 9 / 2 0 1 4 3 , 3 9 0 . 0 0 0 1 5 8 8 9 C h e q u e A m o u n t - 3 , 3 9 0 . 0 0 0 0 0 2 7 2 D Y N A M I C F L U I D P R O D U C T S I N C 1 - 4 1 3 3 2 - 0 C R I M P S , H O S E , S H I E L D K I T 1 2 / 1 6 / 2 0 1 3 4 1 7 . 3 1 0 1 5 8 9 0 - 4 1 6 7 0 - 0 C R I M P S 0 1 / 0 3 / 2 0 1 4 2 5 8 . 8 9 0 1 5 8 9 0 C h e q u e A m o u n t - 6 7 6 . 2 0 0 0 1 7 0 8 E A S T L I N K D e c 8 1 2 7 5 2 2 4 5 0 1 1 0 3 5 2 I N T E R N E T - B W F I R E H A L L 1 2 / 1 2 / 2 0 1 3 8 1 . 3 1 0 1 5 8 9 1 D e c 8 1 2 7 5 2 2 4 5 0 0 0 5 8 4 2 I N T E R N E T - F I R E H A L L 1 2 / 1 2 / 2 0 1 3 5 8 . 7 1 0 1 5 8 9 1 D e c 8 1 2 7 5 2 2 4 5 0 0 1 1 3 4 5 I N T E R N E T - O F F I C E 1 2 / 1 2 / 2 0 1 3 9 8 . 2 6 0 1 5 8 9 1 D e c 8 1 2 7 5 2 2 4 5 0 0 5 0 1 0 3 I N T E R N E T - G A R A G E 1 2 / 1 2 / 2 0 1 3 5 8 . 7 1 0 1 5 8 9 1 J a n 5 1 9 8 6 6 5 5 2 1 M O N T H L Y T E L E P H O N E 0 1 / 0 1 / 2 0 1 4 1 , 3 5 8 . 3 1 0 1 5 8 9 1 C h e q u e A m o u n t - 1 , 6 5 5 . 3 0 P a g e 2 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 6 1 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 2 8 0 E E S B E A R I N G S E R V I C E I N C . 0 0 0 0 0 7 8 7 8 3 S E T S C R E W S 1 2 / 1 6 / 2 0 1 3 2 5 1 . 6 5 0 1 5 8 9 2 C h e q u e A m o u n t - 2 5 1 . 6 5 0 0 0 3 2 2 E V A N S U T I L I T Y 0 0 0 0 1 4 4 5 7 3 P O W D E R P I L L O W S 1 2 / 2 0 / 2 0 1 3 1 1 0 . 7 4 0 1 5 8 9 3 C h e q u e A m o u n t - 1 1 0 . 7 4 0 0 1 0 1 6 F A R M & C O N S T R U C T I O N E Q U I P M E N T 0 9 9 8 5 T R U C K R E P A I R S 1 2 / 1 6 / 2 0 1 3 4 6 0 . 4 7 0 1 5 8 9 4 C h e q u e A m o u n t - 4 6 0 . 4 7 0 0 0 3 3 4 F A S T E N A L C A N A D A O N T I S 7 4 0 1 7 W A S H E R F L U I D 1 2 / 1 1 / 2 0 1 3 1 6 . 7 5 0 1 5 8 9 5 O N T I S 7 4 0 5 5 P A R T S 1 2 / 1 2 / 2 0 1 3 2 0 . 2 5 0 1 5 8 9 5 O N T I S 7 4 1 6 7 H I - A L L O Y 1 2 / 1 6 / 2 0 1 3 6 . 5 5 0 1 5 8 9 5 O N T I S 7 4 1 9 5 H I - A L L O Y 1 2 / 1 7 / 2 0 1 3 3 5 . 0 5 0 1 5 8 9 5 C h e q u e A m o u n t - 7 8 . 6 0 0 0 1 7 0 5 F R O E S E E X C A V A T I N G c e r t i f n J o b 2 1 3 1 2 4 N E W E N G L A N D D R A I N 0 1 / 0 6 / 2 0 1 4 1 9 , 8 9 7 . 6 6 0 1 5 8 9 6 C h e q u e A m o u n t - 1 9 , 8 9 7 . 6 6 0 0 0 3 5 7 G & K S E R V I C E S C A N A D A I N C 1 5 1 8 2 6 5 4 9 7 F L O O R M A T S - F I R E H A L L 0 1 / 0 1 / 2 0 1 4 4 5 . 7 1 0 1 5 8 9 7 C h e q u e A m o u n t - 4 5 . 7 1 0 0 2 1 0 1 G A T E W A Y S A L E S & S E R V I C E S 4 4 9 5 N U T S , W A S H E R S , B O L T S 1 2 / 1 3 / 2 0 1 3 4 8 . 4 0 0 1 5 8 9 8 C h e q u e A m o u n t - 4 8 . 4 0 0 0 0 3 6 7 G E N E R A L C H E M I C A L 9 0 6 1 3 5 9 4 A L U M S U L F A T E 1 2 / 1 2 / 2 0 1 3 6 6 8 . 0 8 0 1 5 8 9 9 C h e q u e A m o u n t - 6 6 8 . 0 8 0 0 1 7 2 3 G E O S H A C K C A N A D A 1 0 9 8 8 6 2 4 2 C L A M P L E V E R 1 2 / 1 8 / 2 0 1 3 1 9 . 7 8 0 1 5 9 0 0 C h e q u e A m o u n t - 1 9 . 7 8 0 0 0 3 7 6 G I B S O N B E N N E H F i l e S 1 2 - 6 9 9 R E G I S T E R C E R T I F I C A T E - S M U C K 1 2 / 1 2 / 2 0 1 3 2 4 0 . 8 0 0 1 5 9 0 1 C h e q u e A m o u n t - 2 4 0 . 8 0 0 0 1 6 1 6 G I L L E S T H E R R f E N B A C K H O E S E R V I C E 5 6 0 C A T C H B A S I N S 1 2 / 1 7 / 2 0 1 3 3 , 3 9 0 . 0 0 0 1 5 9 0 2 5 6 2 V A R I O U S D R A I N R E P A I R S 1 2 / 1 7 / 2 0 1 3 1 7 , 6 6 7 . 6 9 0 1 5 9 0 2 C h e q u e A m o u n t - 2 1 , 0 5 7 . 6 9 P a g e 3 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 6 2 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 1 0 2 7 G R E E N L E A A G C E N T E R I N C 0 0 0 0 1 4 0 2 2 6 C L A M P B O L T S 1 2 / 2 3 / 2 0 1 3 9 1 . 2 9 0 1 5 9 0 3 C h e q u e A m o u n t - 9 1 . 2 9 0 0 0 9 9 1 H O R V A T H A U T O P A R T S 2 3 8 4 0 6 F I L T E R , P I G T A I L S , R I N G S 1 1 / 2 7 / 2 0 1 3 4 6 . 5 9 0 1 5 9 0 4 2 3 8 6 3 3 F U E L C A R T R I D G E 1 2 / 0 4 / 2 0 1 3 1 8 . 6 3 0 1 5 9 0 4 C h e q u e A m o u n t - 6 5 . 2 2 0 0 0 4 2 7 H Y D R O O N E N E T W O R K S I N C D e c 2 0 0 0 0 2 6 7 0 5 0 1 U T I L I T I E S - P U M P # 8 1 2 / 2 0 / 2 0 1 3 1 1 9 . 5 0 0 1 5 9 0 5 D e c 2 0 0 0 2 8 4 2 6 9 3 0 U T I L I T I E S - L I B B Y E A V E S T L 1 2 / 1 7 / 2 0 1 3 6 5 . 3 9 0 1 5 9 0 5 D e c 2 0 0 0 5 6 9 5 9 1 7 5 U T I L I T I E S - S T R A F S T L E A S T S T 1 2 / 1 7 / 2 0 1 3 2 4 . 3 7 0 1 5 9 0 5 D e c 2 0 0 0 6 8 2 3 8 7 6 0 U T I L I T I E S - T R E A T M E N T P L A N T 1 2 / 1 7 / 2 0 1 3 6 , 5 3 1 . 8 1 0 1 5 9 0 5 D e c 2 0 0 0 8 3 8 2 1 3 0 7 U T I L I T I E S - P U M P # 4 1 2 / 1 6 / 2 0 1 3 5 7 . 4 9 0 1 5 9 0 5 D e c 2 0 0 0 9 5 7 2 3 2 0 7 U T I L I T I E S - P U M P # 3 1 2 / 1 6 / 2 0 1 3 7 5 . 3 7 0 1 5 9 0 5 D e c 2 0 0 1 2 3 5 2 2 4 9 4 U T I L I T I E S - P U M P # 7 1 2 / 2 0 / 2 0 1 3 1 4 8 . 8 4 0 1 5 9 0 5 D e c 2 0 0 1 2 4 2 7 8 4 8 8 U T I L I T I E S - S T R A F S T L 1 2 / 1 7 / 2 0 1 3 6 5 . 3 9 0 1 5 9 0 5 J a n 2 0 0 0 2 8 2 9 7 8 9 7 U T I L I T I E S - V I E N N A S T L 0 1 / 0 3 / 2 0 1 4 8 8 6 . 5 8 0 1 5 9 0 5 J a n 2 0 0 0 2 8 5 0 2 2 0 7 U T I L I T I E S - P B S T L H W Y 1 9 0 1 / 0 3 / 2 0 1 4 2 , 0 7 2 . 8 2 0 1 5 9 0 5 J a n 2 0 0 0 6 7 7 7 5 7 8 6 U T I L I T I E S - S T R A F S T L 0 1 / 0 3 / 2 0 1 4 1 , 4 4 1 . 4 5 0 1 5 9 0 5 J a n 2 0 0 0 8 9 7 4 0 9 3 3 U T I L I T I E S - R I C H M O N D S T L 0 1 / 0 3 / 2 0 1 4 2 5 6 . 4 6 0 1 5 9 0 5 J a n 2 0 0 1 1 2 2 4 8 6 7 0 U T I L I T I E S - C O R I N T H S T L 0 1 / 0 3 / 2 0 1 4 3 5 0 . 3 0 0 1 5 9 0 5 J a n 2 0 0 1 1 4 2 4 8 9 9 1 U T I L I T I E S - E D E N S T L 0 1 / 0 3 / 2 0 1 4 7 7 2 . 9 5 0 1 5 9 0 5 C h e q u e A m o u n t - 1 2 , 8 6 8 . 7 2 0 0 0 2 1 7 I B I G R O U P 3 1 0 8 7 3 C O N S U L T I N G F E E S 1 2 / 1 7 / 2 0 1 3 2 , 3 8 0 . 5 1 0 1 5 9 0 6 C h e q u e A m o u n t - 2 , 3 8 0 . 5 1 0 0 2 2 5 9 I S A A K W A L L r e i m b u r s e R E I M B U R S E D E P O S I T 1 2 / 3 1 / 2 0 1 3 1 , 5 0 0 . 0 0 0 1 5 9 0 7 C h e q u e A m o u n t - 1 , 5 0 0 . 0 0 0 0 0 4 3 7 I S W S Y S T E M S & S E R V I C E S 4 7 4 1 N E W P H O N E S Y S T E M 1 2 / 1 6 / 2 0 1 3 7 , 1 1 7 . 8 7 0 1 5 9 0 8 C h e q u e A m o u n t - 7 , 1 1 7 . 8 7 0 0 0 4 4 6 J A C K I E R I N G L A N D D e c 1 6 / 1 3 - J a n 1 6 / 1 4 M A N A G E R F E E S . ! 2 / 3 1 , 2 0 1 3 8 3 9 . 8 1 0 1 5 9 0 9 C h e q u e A m o u n t - 8 3 9 . 8 1 0 0 0 5 1 0 K L A S S E N A U T O P A R T S 1 - 1 7 1 9 5 2 O I L 1 2 / 0 2 / 2 0 1 3 5 . 1 9 0 1 5 9 1 0 1 - 1 7 2 0 0 3 O I L 1 2 / 0 3 / 2 0 1 3 5 . 1 9 0 1 5 9 1 0 1 - 1 7 2 0 3 6 H I G H A M P F U S E S 1 2 / 0 3 / 2 0 1 3 2 5 . 9 0 0 1 5 9 1 0 P a g e 4 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 6 3 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 1 - 1 7 2 1 1 6 B L A D E B O X 1 2 / 0 4 / 2 0 1 3 3 . 3 0 0 1 5 9 1 0 1 - 1 7 2 1 1 8 M I N I B L A D E S 1 2 / 0 4 / 2 0 1 3 3 . 3 6 0 1 5 9 1 0 1 - 1 7 2 1 3 2 B E L T 1 2 / 0 4 / 2 0 1 3 8 . 3 3 0 1 5 9 1 0 1 - 1 7 2 1 9 4 V - B E L T 1 2 / 0 5 / 2 0 1 3 7 . 8 4 0 1 5 9 1 0 1 - 1 7 2 2 3 1 C A B L E 1 2 / 0 5 / 2 0 1 3 8 . 3 2 0 1 5 9 1 0 1 - 1 7 2 2 4 0 C L A M P S 1 2 / 0 5 / 2 0 1 3 2 . 4 1 0 1 5 9 1 0 1 - 1 7 2 2 9 0 B A T T E R I E S 1 2 / 0 5 / 2 0 1 3 1 3 . 3 8 0 1 5 9 1 0 1 - 1 7 2 3 1 4 P U S H B U T T O N S 1 2 / 0 6 / 2 0 1 3 5 1 . 2 8 0 1 5 9 1 0 1 - 1 7 2 3 5 5 C R E D I T - B E L T 1 2 / 0 6 / 2 0 1 3 c - 8 . 3 3 0 1 5 9 1 0 1 - 1 7 2 4 3 6 V - B E L T 1 2 / 0 7 / 2 0 1 3 7 . 8 4 0 1 5 9 1 0 1 - 1 7 2 7 0 9 C O U P L E R , W A S H E R F L U I D 1 2 / 1 1 / 2 0 1 3 3 3 . 0 9 0 1 5 9 1 0 1 - 1 7 2 7 6 6 U N I T R A C F L U I D 1 2 / 1 1 / 2 0 1 3 1 9 8 . 1 1 0 1 5 9 1 0 1 - 1 7 2 7 9 6 B A T T E R I E S 1 2 / 1 2 / 2 0 1 3 1 7 . 1 1 0 1 5 9 1 0 1 - 1 7 2 8 1 7 O I L F I L T E R 1 2 / 1 2 / 2 0 1 3 1 0 . 0 2 0 1 5 9 1 0 1 - 1 7 2 9 2 7 L U G S 1 2 / 1 3 / 2 0 1 3 8 . 9 9 0 1 5 9 1 0 1 - 1 7 2 9 6 3 S E R V I C E B U L B 1 2 / 1 3 / 2 0 1 3 6 . 1 0 0 1 5 9 1 0 1 - 1 7 2 9 7 1 W O R K L A M P 1 2 / 1 3 / 2 0 1 3 3 8 . 5 8 0 1 5 9 1 0 1 - 1 7 2 9 8 5 L I G H T B U L B S 1 2 / 1 3 / 2 0 1 3 2 . 5 9 0 1 5 9 1 0 1 - 1 7 3 0 2 6 G E A R O I L 1 2 / 1 4 / 2 0 1 3 2 8 9 . 1 1 0 1 5 9 1 0 1 - 1 7 3 0 7 6 W I P E R S 1 2 / 1 4 / 2 0 1 3 6 6 . 0 8 0 1 5 9 1 0 1 - 1 7 3 3 1 8 S T E E L 1 2 / 1 8 / 2 0 1 3 8 9 . 1 6 0 1 5 9 1 0 1 - 1 7 3 3 3 4 F U S E 1 2 / 1 8 / 2 0 1 3 6 . 8 4 0 1 5 9 1 0 1 - 1 7 3 3 8 5 L O O M 1 2 / 1 8 / 2 0 1 3 6 . 0 0 0 1 5 9 1 0 1 - 1 7 3 4 2 9 W O R K L A M P S 1 2 / 1 9 / 2 0 1 3 6 7 . 4 2 0 1 5 9 1 0 1 - 1 7 3 4 3 5 H E A D L A M P S 1 2 / 1 9 / 2 0 1 3 1 5 . 6 4 0 1 5 9 1 0 1 - 1 7 3 4 4 2 T U B I N G 1 2 / 1 9 / 2 0 1 3 5 . 6 0 0 1 5 9 1 0 1 - 1 7 3 4 5 5 T R A I L E R C O N N E C T O R 1 2 / 1 9 / 2 0 1 3 1 1 . 9 1 0 1 5 9 1 0 1 - 1 7 3 4 5 7 F L O O R B R U S H 1 2 / 1 9 / 2 0 1 3 2 6 . 8 9 0 1 5 9 1 0 1 - 1 7 3 4 9 9 C L E A N E R , G R E A S E 1 2 / 1 9 / 2 0 1 3 5 7 . 6 1 0 1 5 9 1 0 1 - 1 7 3 5 3 0 G R E A S E 1 2 / 2 0 / 2 0 1 3 4 1 . 7 0 0 1 5 9 1 0 1 - 1 7 3 5 6 4 T R A N S M I S S I O N F I X 1 2 / 2 0 / 2 0 1 3 1 2 . 8 5 0 1 5 9 1 0 C h e q u e A m o u n t - 1 , 1 4 5 . 4 1 0 0 0 5 1 3 K O O L E N E L E C T R I C 1 9 5 6 0 S T R E E T L I G H T S , S A L T S H E D 1 2 / 2 6 / 2 0 1 3 8 , 0 3 4 . 3 0 0 1 5 9 1 1 1 9 5 6 1 P T B U R W E L L S T L R E P A I R S 1 2 / 2 6 / 2 0 1 3 1 3 3 . 7 9 0 1 5 9 1 1 1 9 5 6 2 V I E N N A S T L R E P A I R S 1 2 / 2 6 / 2 0 1 3 6 2 2 . 4 0 0 1 5 9 1 1 1 9 5 6 4 H E A T I N G L O O P R E P A I R S - V . C . C . 1 2 / 2 6 / 2 0 1 3 I 5 , 6 5 0 . 0 0 0 1 5 9 1 1 C h e q u e A m o u n t - 1 4 , 4 4 0 . 4 9 0 0 1 9 3 7 K R I S T E N ' S K I T C H E N 1 0 S T A F F X M A S L U N C H 1 2 / 3 1 / 2 0 1 3 3 2 5 . 0 0 0 1 5 9 1 2 P a g e 5 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . 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P a g e 6 5 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 1 4 0 . 9 8 0 0 0 6 2 3 M U N I C I P A L I T Y O F B A Y H A M D e c ' 1 3 p e t t y c a s h P E T T Y C A S H 1 2 / 3 1 / 2 0 1 3 2 6 8 . 2 7 0 1 5 9 2 1 C h e q u e A m o u n t - 2 6 8 . 2 7 0 0 0 6 3 3 N A T U R A L R E S O U R C E G A S L I M I T E D D e c E 1 2 3 7 8 - 0 1 U T I L I T I E S - F I R E H A L L 1 2 / 1 7 / 2 0 1 3 5 2 7 . 3 9 0 1 5 9 2 2 D e c F 2 0 6 6 - 0 1 U T I L I T I E S - V . C . 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P a g e 6 6 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 3 3 9 . 0 0 0 0 1 4 7 6 P O L L A R D H I G H W A Y P R O D U C T S L T D 4 9 6 2 4 A G R I M E L T S 3 0 1 2 / 1 2 / 2 0 1 3 2 , 2 2 6 . 8 5 0 1 5 9 2 8 C h e q u e A m o u n t - 2 , 2 2 6 . 8 5 0 0 1 9 0 7 P R O T E K I N V 0 9 4 8 0 5 M E T E R R E A D I N G - C O P I E R 1 2 / 3 1 / 2 0 1 3 9 3 . 1 2 0 1 5 9 2 9 I N V 0 9 4 8 0 6 M E T E R R E A D I N G " C O P I E R 1 2 / 3 1 / 2 0 1 3 8 5 . 9 9 0 1 5 9 2 9 C h e q u e A m o u n t - 1 7 9 . 1 1 0 0 1 7 3 8 R . J . 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P a g e 6 7 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e _ J P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 1 3 3 9 5 0 4 7 3 3 / 6 1 7 - 1 2 9 4 C E L L P H O N E - B B U T L E R 1 2 / 1 4 / 2 0 1 3 2 2 . 6 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 1 9 - 7 6 5 6 C E L L P H O N E - A S W A N C E 1 2 / 1 4 / 2 0 1 3 2 2 . 6 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 3 6 - 5 7 0 9 C E L L P H O N E - P T B U R W E L L F I R E 1 2 / 1 4 / 2 0 1 3 2 2 . 6 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 3 6 - 5 7 8 7 C E L L P H O N E - R O A D S D E P T 1 1 2 / 1 4 / 2 0 1 3 2 2 . 6 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 3 6 - 6 0 6 9 C E L L P H O N E - B K N I F T O N 1 2 / 1 4 / 2 0 1 3 5 6 . 5 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 3 6 - 6 1 7 8 C E L L P H O N E - S T R A F F I R E D E P T 1 2 / 1 4 / 2 0 1 3 2 2 . 6 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 3 6 - 6 1 9 8 C E L L P H O N E - E B R A D F I E L D 1 2 / 1 4 / 2 0 1 3 5 6 . 5 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 3 6 - 6 3 6 8 C E L L P H O N E - E R O L O S O N 1 2 / 1 4 / 2 0 1 3 5 7 . 6 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 6 3 6 - 9 4 6 4 C E L L P H O N E - K K R U G E R 1 2 / 1 4 / 2 0 1 3 5 6 . 5 0 0 1 5 9 3 7 1 3 3 9 5 0 4 7 3 3 / 9 0 2 - 1 2 4 9 C E L L P H O N E - R O A D S D E P T 2 1 2 / 1 4 / 2 0 1 3 2 2 . 6 0 0 1 5 9 3 7 C h e q u e A m o u n t - 4 7 5 . 7 0 0 0 2 2 1 6 S C M I N S U R A N C E S E R V I C E S " I N T R U S T " 3 3 9 2 2 - 1 0 1 4 4 7 M H H C L A I M - W E B B 1 2 / 1 3 / 2 0 1 3 1 , 5 5 4 . 9 0 0 1 5 9 3 8 C h e q u e A m o u n t - 1 , 5 5 4 . 9 0 0 0 0 8 0 6 S G S C A N A D A I N C 1 0 7 4 4 5 4 3 L A B F E E S 1 2 / 2 3 / 2 0 1 3 1 , 2 8 9 . 3 3 0 1 5 9 3 9 1 0 7 4 4 6 0 6 L A B F E E S 1 2 / 2 3 / 2 0 1 3 2 9 6 . 0 6 0 1 5 9 3 9 1 0 7 4 4 6 4 8 L A B F E E S 1 2 / 2 3 / 2 0 1 3 2 8 . 2 5 0 1 5 9 3 9 1 0 7 4 5 0 3 5 L A B F E E S 1 2 / 2 3 / 2 0 1 3 9 7 8 . 0 2 0 1 5 9 3 9 1 0 7 4 5 3 1 8 L A B F E E S 1 2 / 2 3 / 2 0 1 3 7 0 . 0 6 0 1 5 9 3 9 1 0 7 4 5 9 2 6 L A B F E E S 1 2 / 2 4 / 2 0 1 3 1 5 1 . 4 2 0 1 5 9 3 9 C h e q u e A m o u n t - 2 , 8 1 3 . 1 4 0 0 2 2 2 7 S O R E N Y F A R M S L I M I T E D 0 5 0 R E T U R N P A R T S E C U R I T Y D E P O S I 1 2 / 3 1 / 2 0 1 3 1 4 , 1 0 0 . 0 0 0 1 5 9 4 0 C h e q u e A m o u n t - 1 4 , 1 0 0 . 0 0 0 0 0 8 2 9 S P E C T R U M C O M M U N I C A T I O N S L T D 0 0 0 0 6 8 4 2 4 6 T E S T R A D I O 1 2 / 2 3 / 2 0 1 3 5 5 . 9 4 0 1 5 9 4 1 C h e q u e A m o u n t - 5 5 . 9 4 0 0 2 2 4 6 S W I S H M A I N T E N A N C E L I M I T E D L 2 9 4 8 1 8 / S G P S D A T A F E E S 1 1 / 2 9 / 2 0 1 3 2 8 9 . 2 8 0 1 5 9 4 2 L 2 9 6 2 1 8 G P S D A T A F E E S 1 2 / 3 0 / 2 0 1 3 2 8 9 . 2 8 0 1 5 9 4 2 C h e q u e A m o u n t - 5 7 8 . 5 6 0 0 2 2 5 8 T A L B O T M A R K E T I N G 9 4 6 8 8 L A P E L P I N S 1 2 / 1 8 / 2 0 1 3 3 , 6 7 2 . 5 0 0 1 5 9 4 3 C h e q u e A m o u n t - 3 , 6 7 2 . 5 0 0 0 0 8 7 4 T E A M T R U C K C E N T R E S A 2 3 3 5 2 0 0 5 0 H A R N E S S A S Y , B L O W E R , R I N G S 1 2 / 1 8 / 2 0 1 3 2 7 6 . 9 5 0 1 5 9 4 4 A 2 3 3 5 2 0 0 5 2 H A R N E S S A S Y , S L O W E R , R I N G S 1 2 / 1 8 / 2 0 1 3 2 4 7 . 5 2 0 1 5 9 4 4 A 2 3 3 5 2 0 1 0 6 R I N G S 1 2 / 1 8 / 2 0 1 3 1 4 . 3 1 0 1 5 9 4 4 P a g e 9 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 6 8 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 0 9 / 2 0 1 4 2 : 3 2 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 0 9 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r A 2 3 3 5 2 0 1 3 2 H A R N E S S A S Y , B L O W E R , R I N G S 1 2 / 1 8 / 2 0 1 3 2 4 8 . 3 5 0 1 5 9 4 4 C h e q u e A m o u n t - 7 8 7 . 1 3 0 0 0 9 1 3 T O W N S H I P O F M A L A H I D E 1 3 - 2 3 P O R T B U R W E L L W A T E R S U P P L Y 1 2 / 1 3 / 2 0 1 3 2 4 , 3 4 3 . 6 7 0 1 5 9 4 5 C h e q u e A m o u n t - 2 4 , 3 4 3 . 6 7 0 0 0 9 1 4 T O W N S H I P S O U T H - W E S T O X F O R D 1 7 9 - 2 0 1 3 A U T O M A T I C A I D 1 2 / 2 3 / 2 0 1 3 8 2 0 . 0 0 0 1 5 9 4 6 1 8 0 - 2 0 1 3 A U T O M A T I C A I D 1 2 / 2 3 / 2 0 1 3 1 , 2 3 0 . 0 0 0 1 5 9 4 6 C h e q u e A m o u n t - 2 , 0 5 0 . 0 0 0 0 1 3 2 4 U N D E R H I L L B R O S 8 8 6 0 5 H A U L I N G S A N D 1 2 / 0 3 / 2 0 1 3 8 1 0 . 1 6 0 1 5 9 4 7 8 8 6 0 6 H A U L I N G S A N D 1 2 / 0 3 / 2 0 1 3 6 4 3 . 1 9 0 1 5 9 4 7 8 8 6 0 7 H A U L I N G S A N D 1 2 / 0 3 / 2 0 1 3 7 4 2 . 9 9 0 1 5 9 4 7 8 8 6 2 1 S N O W P L O W I N G 1 2 / 0 9 / 2 0 1 3 1 4 6 . 9 0 0 1 5 9 4 7 8 8 6 4 9 S N O W P O W I N G 1 2 / 1 8 / 2 0 1 3 1 6 5 . 2 6 0 1 5 9 4 7 8 8 6 5 2 H A U L I N G S A N D 1 2 / 2 3 / 2 0 1 3 1 , 6 2 2 . 7 8 0 1 5 9 4 7 8 8 6 5 3 S N O W P L O W I N G 1 2 / 2 3 / 2 0 1 3 1 1 0 . 1 8 0 1 5 9 4 7 8 8 6 5 4 S N O W P L O W I N C 3 1 2 / 2 3 / 2 0 1 3 1 1 0 . 1 7 0 1 5 9 4 7 8 8 6 5 6 H A U L I N G S A N D 1 2 / 2 3 / 2 0 1 3 1 , 3 7 4 . 9 9 0 1 5 9 4 7 8 8 6 5 7 H A U L I N G S A N D 1 2 / 2 3 / 2 0 1 3 1 , 0 0 9 . 5 8 0 1 5 9 4 7 8 8 6 5 9 S N O W P L O W I N G 1 2 / 2 3 / 2 0 1 3 2 2 0 . 3 4 0 1 5 9 4 7 8 8 6 6 0 S N O W P L O W I N G 1 2 / 2 3 / 2 0 1 3 7 3 0 . 2 5 0 1 5 9 4 7 8 8 6 6 4 S N O W P L O W I N G 1 2 / 3 1 / 2 0 1 3 2 9 2 . 3 9 0 1 5 9 4 7 8 8 6 6 5 S N O W P L O W I N G 1 2 / 3 1 / 2 0 1 3 3 2 7 . 7 0 0 1 5 9 4 7 8 8 6 8 0 S N O W P L O W I N G 1 2 / 2 3 / 2 0 1 3 8 4 4 . 7 0 0 1 5 9 4 7 C h e q u e A m o u n t - 9 , 1 5 1 . 5 8 0 0 0 9 3 2 U N D E R H I L L F A R M S U P P L Y L T D 2 6 3 4 8 7 D A Y C O B E L T 0 1 / 0 3 / 2 0 1 4 1 3 . 4 5 0 1 5 9 4 8 C h e q u e A m o u n t - 1 3 . 4 5 0 0 0 9 3 5 U N I O N G A S L I M I T E D D e c 2 7 3 - 2 1 0 6 1 9 6 - 9 7 5 4 U T I L I T I E S - E . 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P a g e 7 0 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 0 6 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 0 1 9 A . J . S T O N E C O M P A N Y L T D 0 0 0 0 1 1 4 5 8 0 P U M P E R 2 S E R V I C E 1 2 / 3 1 / 2 0 1 3 9 0 4 . 0 0 0 1 5 9 5 5 C h e q u e A m o u n t - 9 0 4 . 0 0 0 0 0 0 4 8 A M C T O 1 0 3 9 5 7 / 2 0 1 4 2 0 1 4 M E M B E R S H I P 0 1 / 1 4 / 2 0 1 4 3 8 9 . 8 5 0 1 5 9 5 6 4 3 8 5 / 2 0 1 4 2 0 1 4 M E M B E R S H I P 0 1 / 1 4 / 2 0 1 4 4 1 8 . 1 0 0 1 5 9 5 6 9 9 8 0 8 / 2 0 1 4 2 0 1 4 M E M B E R S H I P 0 1 / 1 4 / 2 0 1 4 4 1 8 . 1 0 0 1 5 9 5 6 C h e q u e A m o u n t - 1 , 2 2 6 . 0 5 0 0 0 1 5 4 C A N A D I A N K O O L W A T E R 1 0 0 9 8 W A T E R B O T T L E S - S . C . 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P a g e 7 1 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 0 6 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 9 4 9 D Y E D I E S E L 1 2 / 2 0 / 2 0 1 3 5 6 0 . 8 5 0 1 5 9 6 5 1 5 8 6 5 D Y E D I E S E L 1 2 / 1 0 / 2 0 1 3 6 6 7 . 8 8 0 1 5 9 6 5 1 5 8 6 6 R D D I E S E L 1 2 / 1 0 / 2 0 1 3 7 7 8 . 5 5 0 1 5 9 6 5 1 5 8 6 7 R E G G A S 1 2 / 1 0 / 2 0 1 3 1 , 0 8 9 . 5 5 0 1 5 9 6 5 1 5 9 4 7 D Y E D I E S E L 1 2 / 1 8 / 2 0 1 3 4 1 3 . 1 5 0 1 5 9 6 5 1 5 9 4 8 R D D I E S E L 1 2 / 1 8 / 2 0 1 3 3 . 8 8 5 . 9 3 0 1 5 9 6 5 1 5 9 9 3 R E G G A S 1 2 / 2 3 / 2 0 1 3 1 , 0 5 9 . 1 3 0 1 5 9 6 5 1 5 9 9 4 D Y E D I E S E L 1 2 / 2 3 / 2 0 1 3 6 8 0 . 7 0 0 1 5 9 6 5 1 5 9 9 5 R D D I E S E L 1 2 / 2 3 / 2 0 1 3 5 8 6 . 9 0 0 1 5 9 6 5 1 6 0 1 1 R D D I E S E L 1 2 / 2 7 / 2 0 1 3 1 , 5 4 2 . 9 6 0 1 5 9 6 5 1 6 0 1 2 D Y E D I E S E L 1 2 / 2 7 / 2 0 1 3 4 3 9 . 4 2 0 1 5 9 6 5 1 6 0 1 3 R E G G A S 1 2 / 2 7 / 2 0 1 3 3 1 7 . 5 0 0 1 5 9 6 5 1 6 0 2 6 R D D I E S E L 1 2 / 3 0 / 2 0 1 3 1 , 2 2 0 . 9 8 0 1 5 9 6 5 2 7 6 0 0 6 7 N U T O H 3 2 1 2 / 1 6 / 2 0 1 3 7 8 0 . 6 6 0 1 5 9 6 5 C h e q u e A m o u n t - 2 1 , 5 2 4 . 5 8 0 0 0 2 7 9 E A S T E L G I N C O N C R E T E F O R M I N G P a y m e n t c e r t # 6 E A S T P I E R R E P A I R S 0 1 / 0 1 / 2 0 1 4 1 2 , 5 5 3 . 6 4 0 1 5 9 6 6 C h e q u e A m o u n t - 1 2 , 5 5 3 . 6 4 0 0 1 1 6 2 E D K E T C H A B A W 2 0 1 3 m i l e a g e M E E T I N G M I L E A G E 1 2 / 3 1 / 2 0 1 3 8 1 . 0 0 0 1 5 9 6 7 C h e q u e A m o u n t - 8 1 . 0 0 0 0 1 3 6 6 F A M I L Y F U N T I M E P U B L I S H I N G A - 2 0 1 4 - 1 2 7 9 A D V E R T I S I N G T O U R I S M 0 1 / 0 7 / 2 0 1 4 5 3 6 . 7 5 0 1 5 9 6 8 C h e q u e A m o u n t - 5 3 6 . 7 5 0 0 1 0 1 6 F A R M & C O N S T R U C T I O N E Q U I P M E N T 0 9 9 8 8 S N O W P L O W C A L I B R A T I O N 0 1 / 0 6 / 2 0 1 4 7 2 8 . 8 5 0 1 5 9 6 9 C h e q u e A m o u n t - 7 2 8 . 8 5 0 0 1 2 8 8 F A R M I N G T O N M E C H A N I C A L I N C . 2 0 1 3 1 2 2 3 - 0 3 R E P L A C E F A U L T Y P U M P C O U P L E 1 2 / 2 3 / 2 0 1 3 2 4 8 . 7 4 0 1 5 9 7 0 C h e q u e A m o u n t - 2 4 8 . 7 4 0 0 0 3 3 4 F A S T E N A L C A N A D A O N T I S 7 4 5 3 1 S H O P S U P P L I E S 1 2 / 3 1 / 2 0 1 3 3 9 . 8 0 0 1 5 9 7 1 C h e q u e A m o u n t - 3 9 . 8 0 0 0 2 2 6 1 F I R E E N G I N E E R I N G a c c o u n t # 5 3 5 4 2 7 S U B S C R I P T I O N R E N E W A L 0 1 / 1 6 / 2 0 1 4 3 0 . 0 0 0 1 5 9 7 2 C h e q u e A m o u n t - 3 0 . 0 0 0 0 0 3 5 7 G & K S E R V I C E S C A N A D A I N C 1 5 1 8 2 6 5 4 9 2 F L O O R M A T S , S H O P T O W E L S 0 1 / 0 1 / 2 0 1 4 2 8 0 . 6 4 0 1 5 9 7 3 P a g e 2 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 2 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 0 6 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 2 8 0 . 6 4 0 0 0 4 2 7 H Y D R O O N E N E T W O R K S I N C J a n 2 0 0 0 0 8 4 1 9 2 6 4 U T I L I T I E S - I N T E R P C E N T R E 0 1 / 0 8 / 2 0 1 4 4 1 . 5 3 0 1 5 9 7 4 J a n 2 0 0 0 1 6 5 0 1 4 8 5 U T I L I T I E S - B O O S T E R P U M P 0 1 / 0 8 / 2 0 1 4 1 1 5 . 5 2 0 1 5 9 7 4 J a n 2 0 0 0 1 7 9 1 7 6 8 5 U T I L I T I E S - P B L I B R A R Y 0 1 / 0 8 / 2 0 1 4 1 7 0 . 3 5 0 1 5 9 7 4 J a n 2 0 0 0 2 6 2 0 9 3 6 7 U T I L I T I E S - F I R E H A L L 0 1 / 0 8 / 2 0 1 4 7 0 4 . 3 0 0 1 5 9 7 4 J a n 2 0 0 0 2 8 3 0 1 7 3 9 U T I L I T I E S - R I C H M O N D R D P U M P 0 1 / 0 8 / 2 0 1 4 3 1 0 . 4 5 0 1 5 9 7 4 J a n 2 0 0 0 2 8 8 7 8 3 8 2 U T I L I T I E S - O P P B L D G 0 1 / 0 8 / 2 0 1 4 4 2 . 0 6 0 1 5 9 7 4 J a n 2 0 0 0 4 7 3 4 4 5 5 6 U T I L I T I E S - B E A C H W A S H R O O M S 0 1 / 0 8 / 2 0 1 4 6 9 . 6 0 0 1 5 9 7 4 J a n 2 0 0 0 6 0 5 8 0 0 0 6 U T I L I T I E S - P B S T L 0 1 / 0 8 / 2 0 1 4 7 4 . 8 3 0 1 5 9 7 4 J a n 2 0 0 0 7 0 3 2 3 0 4 8 U T I L I T I E S - M A R I N E M U S E U M 0 1 / 0 8 / 2 0 1 4 2 7 5 . 3 1 0 1 5 9 7 4 J a n 2 0 0 0 7 1 5 3 7 7 7 0 U T I L I T I E S - P B G A R A G E 0 1 / 1 0 / 2 0 1 4 1 8 9 . 2 3 0 1 5 9 7 4 J a n 2 0 0 0 7 3 4 2 9 3 7 1 U T I L I T I E S - B O A T L A U N C H 0 1 / 0 8 / 2 0 1 4 5 6 . 5 7 0 1 5 9 7 4 J a n 2 0 0 0 9 0 5 3 2 2 8 9 U T I L I T I E S - M E T E R C H A M B E R 0 1 / 1 0 / 2 0 1 4 4 1 . 5 6 0 1 5 9 7 4 J a n 2 0 0 0 9 1 3 9 7 4 1 1 U T I L I T I E S - E . C . C . 0 1 / 0 8 / 2 0 1 4 2 0 5 . 0 2 0 1 5 9 7 4 J a n 2 0 0 0 9 9 0 4 8 8 8 9 U T I L I T I E S - L I G H T H O U S E 0 1 / 0 8 / 2 0 1 4 1 2 8 . 6 7 0 1 5 9 7 4 J a n 2 0 0 1 1 8 1 3 1 9 2 4 U T I L I T I E S - E D I S O N M U S E U M 0 1 / 0 8 / 2 0 1 4 8 1 . 3 0 0 1 5 9 7 4 J a n 2 0 0 1 2 3 2 7 7 7 7 2 U T I L I T I E S - P B F I R E H A L L 0 1 / 0 8 / 2 0 1 4 1 0 8 . 0 7 0 1 5 9 7 4 J a n 2 0 0 1 2 4 7 2 2 1 6 3 U T I L I T I E S - V . C . C . 0 1 / 0 8 / 2 0 1 4 2 , 1 6 4 . 9 5 0 1 5 9 7 4 C h e q u e A m o u n t - 4 , 7 7 9 . 3 2 0 0 1 8 6 7 I N F O R M A T I O N N E T W O R K S Y S T E M S 0 6 2 1 0 7 R E P A I R S E A L E R 1 2 / 3 1 / 2 0 1 3 2 1 1 . 8 8 0 1 5 9 7 5 C h e q u e A m o u n t - 2 1 1 . 8 8 0 0 0 4 4 1 J . & J . P R E C A S T L T D 3 4 3 4 4 R A I L T R A I L B A R R I E R S 1 2 / 1 9 / 2 0 1 3 1 , 7 6 8 . 5 6 0 1 5 9 7 6 C h e q u e A m o u n t - 1 , 7 6 8 . 5 6 0 0 1 8 5 7 J O H N D E E R E F I N A N C I A L 0 6 2 2 2 5 2 S E R V I C E I N S P E C T I O N 1 2 / 1 3 / 2 0 1 3 4 6 6 . 9 3 0 1 5 9 7 7 0 6 2 2 2 5 3 S E R V I C E I N S P E C T I O N 1 2 / 3 0 / 2 0 1 3 3 9 5 . 4 9 0 1 5 9 7 7 C h e q u e A m o u n t - 8 6 2 . 4 2 0 0 0 5 6 9 M & L S U P P L Y 0 0 0 0 1 3 2 7 8 1 S W I V E L W A S H E R S 1 2 / 3 1 / 2 0 1 3 7 4 . 2 1 0 1 5 9 7 8 C h e q u e A m o u n t - 7 4 . 2 1 0 0 1 4 8 0 N E V T R O S A L E S ( 2 0 0 4 ) L T D 7 3 0 9 2 R I C H M O N D W A T E R P R O J E C T 0 1 / 0 8 / 2 0 1 4 2 3 , 0 4 6 . 2 4 0 1 5 9 7 9 7 3 0 9 8 R E B U I L D P U M P # 7 0 1 / 0 9 / 2 0 1 4 3 , 9 3 2 . 4 0 0 1 5 9 7 9 C h e q u e A m o u n t - 2 6 , 9 7 8 . 6 4 0 0 0 6 4 7 N O R F O L K D I S P O S A L S E R V I C E S 0 0 0 0 2 4 6 9 5 0 G A R B A G E D I S P O S A L 1 2 / 3 1 / 2 0 1 3 3 8 , 1 7 1 . 9 7 0 1 5 9 8 0 P a g e 3 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 3 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 0 6 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 3 8 , 1 7 1 . 9 7 0 0 0 6 7 7 O X F O R D C O M M U N I C A T I O N S L T D 0 0 0 0 1 4 3 3 1 9 S I T E R E N T A L - S T R A F F I R E H A L L 0 1 / 0 1 / 2 0 1 4 1 7 5 . 1 5 0 1 5 9 8 1 C h e q u e A m o u n t - 1 7 5 . 1 5 0 0 1 3 2 3 P B S B U S I N E S S S Y S T E M S 1 0 4 0 5 5 T A X B I L L S 0 1 / 0 6 / 2 0 1 4 4 6 2 . 4 0 0 1 5 9 8 2 C h e q u e A m o u n t - 4 6 2 . 4 0 0 0 0 7 1 6 P R A X A I R D I S T R I B U T I O N 1 7 6 1 4 5 2 0 C Y L I N D E R R E N T A L S 1 2 / 2 7 / 2 0 1 3 2 8 . 4 2 0 1 5 9 8 3 C h e q u e A m o u n t - 2 8 . 4 2 0 0 1 5 7 4 R - S A F E P T R S 1 - 1 4 6 9 4 3 S A F E T Y C L O T H I N G 0 1 / 1 3 / 2 0 1 4 1 0 7 . 7 7 0 1 5 9 8 4 C h e q u e A m o u n t - 1 0 7 . 7 7 0 0 0 7 3 7 R A M O N A P E I D L 1 6 4 9 6 7 D E C ' 1 3 C L E A N I N G 1 2 / 3 1 / 2 0 1 3 1 , 1 4 6 . 9 5 0 1 5 9 8 5 1 6 4 9 6 8 D E C E M B E R C L E A N I N G - V . C . C . 1 2 / 3 1 / 2 0 1 3 4 7 1 . 6 4 0 1 5 9 8 5 1 6 4 9 6 9 D E C ' 1 3 C L E A N I N G - S . C . C . 1 2 / 3 1 / 2 0 1 3 1 , 8 1 9 . 1 6 0 1 5 9 8 5 c l e a n i n g s u p p l i e s ' 1 3 C L E A N I N G S U P P L I E S 1 2 / 1 1 / 2 0 1 3 2 3 . 1 8 0 1 5 9 8 5 C h e q u e A m o u n t - 3 , 4 6 0 . 9 3 0 0 0 7 4 3 R B C R O Y A L B A N K D e c 4 5 1 6 0 5 0 0 0 0 9 5 4 1 1 9 P U R C H A S E S 0 1 / 0 1 / 2 0 1 4 7 2 . 3 1 0 1 5 9 8 6 D e c 4 5 1 6 0 5 0 0 0 0 9 5 4 1 1 9 A M C T O 0 1 / 0 1 / 2 0 1 4 3 3 7 . 8 7 0 1 5 9 8 6 D e c 4 5 1 6 0 5 0 0 0 0 9 5 4 1 1 9 A M C T O 0 1 / 0 1 / 2 0 1 4 3 3 7 . 8 7 0 1 5 9 8 6 D e c 4 5 1 6 0 5 0 0 0 0 9 5 4 1 1 9 P U R C H A S E S 0 1 / 0 1 / 2 0 1 4 9 0 . 3 9 0 1 5 9 8 6 C h e q u e A m o u n t - 8 3 8 . 4 4 0 0 0 7 4 4 R E A L T A X I N C 4 3 4 3 3 S E T U P F I L E 0 0 4 - 2 9 2 0 0 0 1 / 0 7 / 2 0 1 4 4 5 2 . 0 0 0 1 5 9 8 7 4 3 4 3 4 S E T U P F I L E 2 - 0 0 1 - 2 9 0 0 1 0 1 / 0 7 / 2 0 1 4 4 5 2 . 0 0 0 1 5 9 8 7 4 3 4 3 5 S E T U P F I L E 0 1 / 0 7 / 2 0 1 4 4 5 2 . 0 0 0 1 5 9 8 7 4 3 4 3 6 S E T U P F I L E 4 - 0 0 1 - 1 2 3 0 0 0 1 / 0 7 / 2 0 1 4 4 5 2 . 0 0 0 1 5 9 8 7 C h e q u e A m o u n t - 1 , 8 0 8 . 0 0 0 0 1 5 3 2 R E L I S H E L G I N V G - 2 0 1 4 . 6 F U L L P A G E A D 0 1 / 0 3 / 2 0 1 4 1 , 1 1 8 . 7 0 0 1 5 9 8 8 C h e q u e A m o u n t - 1 , 1 1 8 . 7 0 0 0 0 7 5 2 R E S Q T E C H S Y S T E M S I N C 0 0 0 1 9 0 5 2 W H E L E N B U L B 1 2 / 2 4 / 2 0 1 3 2 8 . 2 5 0 1 5 9 8 9 C h e q u e A m o u n t - 2 8 . 2 5 0 0 0 7 8 3 R O Y A L F E N C E L I M I T E D P a g e 4 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 4 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 0 6 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 4 7 0 4 1 I N S T A L L G U I D E R A I L S 1 2 / 2 0 / 2 0 1 3 1 0 , 3 5 8 . 1 5 0 1 5 9 9 0 C h e q u e A m o u n t - 1 0 , 3 5 8 . 1 5 0 0 0 8 3 2 S P R I E T A S S O C I A T E S 1 3 - 0 7 3 2 R O A D N E E D S S T U D Y 1 1 / 3 0 / 2 0 1 3 2 0 , 5 6 6 . 0 0 0 1 5 9 9 1 C h e q u e A m o u n t - 2 0 , 5 6 6 . 0 0 0 0 0 8 5 7 S T R O N G C O E Q U I P M E N T 6 2 5 0 3 7 C U m N G E D G E K I T 0 1 / 1 0 / 2 0 1 4 1 , 2 8 0 . 6 6 0 1 5 9 9 2 C h e q u e A m o u n t - 1 , 2 8 0 . 6 6 0 0 1 4 8 2 S U N M E D I A C O R P O R A T I O N D M 0 0 8 6 6 2 9 7 C O M M U N I T Y C E N T R E A D S 1 2 / 1 8 / 2 0 1 3 8 7 . 6 3 0 1 5 9 9 3 C h e q u e A m o u n t - 8 7 . 6 3 0 0 2 2 4 6 S W I S H M A I N T E N A N C E L I M I T E D L 2 9 6 2 1 8 / S G P S D A T A F E E S 1 2 / 3 0 / 2 0 1 3 2 8 9 . 2 8 0 1 5 9 9 4 C h e q u e A m o u n t - 2 8 9 . 2 8 0 0 0 8 7 4 T E A M T R U C K C E N T R E S A 2 4 0 1 3 0 0 3 9 B O O T B R U S H 0 1 / 1 3 / 2 0 1 4 1 9 . 5 7 0 1 5 9 9 5 C h e q u e A m o u n t - 1 9 . 5 7 0 0 1 4 1 8 T E L U S 0 1 6 2 4 2 4 9 8 0 6 4 M O B I L E H I G H S P E E D 0 1 / 0 5 / 2 0 1 4 4 4 . 0 1 0 1 5 9 9 6 C h e q u e A m o u n t - 4 4 . 0 1 0 0 1 3 6 9 T I L L S O N B U R G F I R E & 1 3 - 0 1 0 0 D I S P A T C H S E R V I C E S 4 T H Q R T R 1 2 / 3 1 / 2 0 1 3 6 , 9 9 6 . 7 6 0 1 5 9 9 7 1 4 - 0 0 0 2 S C B A A G R E E M E N T 0 1 / 0 6 / 2 0 1 4 1 , 3 5 6 . 0 0 0 1 5 9 9 7 C h e q u e A m o u n t - 8 , 3 5 2 . 7 6 0 0 1 7 8 4 T O M S O U T H W I C K 2 0 1 3 m i l e a g e M E E T I N G M I L E A G E 1 2 / 3 1 / 2 0 1 3 4 2 1 . 2 0 0 1 5 9 9 8 C h e q u e A m o u n t - 4 2 1 . 2 0 0 0 0 9 1 3 T O W N S H I P O F M A L A H I D E 1 0 1 5 0 G I S S E R V I C E S 1 2 / 3 1 / 2 0 1 3 4 , 3 3 3 . 3 3 0 1 5 9 9 9 1 0 1 5 7 I T S E R V I C E S 1 2 / 3 1 / 2 0 1 3 2 5 8 . 0 9 0 1 5 9 9 9 1 3 - 2 6 W A T E R C O N S U M P T I O N - N O V 1 2 / 3 1 / 2 0 1 3 2 8 , 7 0 9 . 7 3 0 1 5 9 9 9 C h e q u e A m o u n t - 3 3 , 3 0 1 . 1 5 0 0 2 0 1 1 T O W N S H I P O F N O R W I C H 2 0 1 4 - 0 0 5 E S S E N T I A L S O F F I R E F 1 G H T I N G 0 1 / 0 9 / 2 0 1 4 2 9 3 . 8 1 0 1 6 0 0 0 C h e q u e A m o u n t - 2 9 3 . 8 1 0 0 2 0 2 5 T Y C O I N T E G R A T E D S E C U R I T Y C A N A D A 8 0 1 8 5 7 1 0 A L A R M S Y S T E M - S . C . C . 0 1 / 1 6 / 2 0 1 4 2 3 1 . 6 5 0 1 6 0 0 1 P a g e 5 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 5 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 0 6 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r C h e q u e A m o u n t - 2 3 1 . 6 5 0 0 1 3 2 4 U N D E R H I L L B R O S 8 8 6 6 9 S N O W P L O W f N G 0 1 / 0 6 / 2 0 1 4 1 8 0 . 8 0 0 1 6 0 0 2 8 8 6 7 0 S N O W P L O W I N G 0 1 / 0 6 / 2 0 1 4 2 8 9 . 5 6 0 1 6 0 0 2 8 8 6 7 6 S N O W P L O W I N G 0 1 / 0 8 / 2 0 1 4 1 1 0 . 1 7 0 1 6 0 0 2 8 8 6 7 9 S N O W P L O W I N G J A N 8 0 1 / 0 9 / 2 0 1 4 1 6 3 . 8 4 0 1 6 0 0 2 8 8 6 8 0 / 2 1 7 0 S N O W P L O W I N G J A N 9 0 1 / 0 9 / 2 0 1 4 1 4 5 . 4 9 0 1 6 0 0 2 C h e q u e A m o u n t - 8 8 9 . 8 6 0 0 0 9 5 3 V I E N N A H O M E C E N T E R L T D 3 9 8 1 7 7 C L E A R T A P E 1 1 / 0 2 / 2 0 1 3 5 . 6 3 0 1 6 0 0 3 3 9 8 2 2 4 F L O U R E S C E I M T L I G H T S 1 2 / 0 3 / 2 0 1 3 7 7 . 6 3 0 1 6 0 0 3 3 9 8 3 2 6 C E M E N T M I X 1 2 / 0 5 / 2 0 1 3 1 4 . 5 4 0 1 6 0 0 3 3 9 8 8 2 0 C E R A M I C S P A C E H E A T E R 1 2 / 2 4 / 2 0 1 3 3 3 . 8 9 0 1 6 0 0 3 C h e q u e A m o u n t - 1 3 1 . 6 9 0 0 1 1 6 1 W A Y N E C A S I E R 2 0 1 3 m i l e a g e M E E T I N G M I L E A G E 1 2 / 3 1 / 2 0 1 3 1 6 6 . 5 0 0 1 6 0 0 4 C h e q u e A m o u n t - 1 6 6 . 5 0 0 0 0 9 6 6 W E B E R ' S W E L D I N C 3 & M F G 1 8 7 8 1 F L A T B A R , B E L T 0 1 / 0 8 / 2 0 1 4 1 1 8 . 4 0 0 1 6 0 0 5 C h e q u e A m o u n t - 1 1 8 . 4 0 0 0 0 9 8 1 W I L S O N ' S L A W N C A R E 9 5 4 S I D E W A L K S - S T R A F F O R D V I L L E 1 2 / 3 1 / 2 0 1 3 2 , 4 1 5 . 3 8 0 1 6 0 0 6 9 5 5 S I D E W A L K S - V I E N N A 1 2 / 3 1 / 2 0 1 3 9 4 0 . 7 3 0 1 6 0 0 6 9 5 6 S I D E W A L K S - P O R T B U R W E L L 1 2 / 3 1 / 2 0 1 3 1 , 7 5 4 . 3 3 0 1 6 0 0 6 C h e q u e A m o u n t - 5 , 1 1 0 . 4 4 C h e q u e R u n T o t a l - 2 0 7 , 8 8 3 . 9 3 P a g e 6 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 6 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 4 8 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 9 1 3 T O W N S H I P O F M A L A H I D E 1 0 1 5 0 C I S S E R V I C E S 1 2 / 3 1 / 2 0 1 3 4 , 3 3 3 . 3 3 0 1 6 0 0 7 1 0 1 5 7 I T S E R V I C E S 1 2 / 3 1 / 2 0 1 3 2 5 8 . 0 9 0 1 6 0 0 7 C h e q u e A m o u n t - 4 , 5 9 1 . 4 2 C h e q u e R u n T o t a l - 4 , 5 9 1 . 4 2 P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 7 o f 1 8 2 2 0 1 3 . 0 9 . 0 3 8 . 0 9 7 5 9 M U N I C I P A L I T Y O F B A Y H A M 0 1 / 1 6 / 2 0 1 4 1 : 5 5 P M A c c o u n t s P a y a b l e R o y a l B a n k C h e q u e R e g i s t e r - 0 1 / 1 6 / 2 0 1 4 I n v o i c e I n v o i c e C h e q u e C h e q u e P a y e e N u m b e r D a t e T y p e A m o u n t N u m b e r 0 0 0 9 1 3 T O W N S H I P O F M A L A H I D E 1 3 - 2 6 ' N O V W A T E R C O N S U M P T I O N 1 2 / 3 1 / 2 0 1 3 2 8 , 7 0 9 . 7 3 0 1 6 0 0 8 C h e q u e A m o u n t - 2 8 , 7 0 9 . 7 3 C h e q u e R u n T o t a l - 2 8 , 7 0 9 . 7 3 P a g e C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 8 o f 1 8 2 A D p c A N A D A RUN: DEC 23 201S NO: p A Y R 0 L L T E c H N 0 L 0 G I E s PAGE:ttSt D A I L Y u p D A T E R E p 0 R 80RW c 0 M p A N Y T 0 T A L s HST REG: 100057413 RT0004MUNICIPALITY OF BAYHAM COMPANY PAGE:3 DEBIT DATE:DEC 23, 2Q13 TOT PACKETS -2 DATE OF PAY:DEC 27, 2013 CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL FEDL TAX 9,739.81 9,739.8^235,248.11 FEDL TAXNR TAX NR TAXPROV TAX PROV TAXEl CONT 424.St 424.34 15,991.98 El CONTQPIPOPIPCAN PEN 1 ,888.60 1,888.60 104,819.10 CAN PENQCPENQCPENqcHSFQCHSFON EHT 1,133.35 1,133.35 30,089.62 ON EHTMBHETMBHETML HAPSET NL HAPSET TOT STATS 13,186.13 13,186.13 416,148.81 TOT STATS CHEQUES 51,760.09 CHEQUESDEPOSITS41,998.63 41,998.63 1,097,678.67 DEPOSITSUS DEPS US DEPSDED DEPS DED DEPSSAV DEPS SAV DEPS TOT NPAY 41,998.63 41,998.63 1,149,458.76 TOT NPAY RRSP RRSPRTIRTI TOT PAYROL 55,184.76 55,l8'i.76 1,565,587.57 TOT PAYROL SERV CHRG 125.42 125.42 ^, 167.99 SERV CHRGHST16.30 16.30 S41.83 HST GRAND TOT 55,S26.48 55,326.48 1,570,297.39 GRAND TOT ANALYSIS OF SERVICE CHARGES ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGESALARIED WORKPAYS 17 30.26 HOURLY WORKPAYS 12 21.36 PAYROLL RUNS 52.02PAY ADVICE FOLD 29 7.25 COURIER FEE I 13.03 DELIVERY SURCHARGE 1.50s TOTAL S/C SUBJECT TO HST IS 125.42 -~t TOTAL PAYROLL DEBIT IS 55,326.48 DEBIT INFORMATION: XXX XXXXX XXX1923 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 7 9 o f 1 8 2 A D p c A N A D A RUN: JAN 7 201<»NO:A p A Y R 0 L L T E c H N 0 L 0 G I E s PAGE: 1143 D A I L Y D p D A T E R E p 0 R T 8DRW c 0 M p A N 0 T A L s HST REG: 100057413 RT0004MUNICIPALITY OF BAYHAM COMPANY PAGE:3 DEBIT DATE:JAN 8, 2014 TOT PACKETS -2 DATE OF PAY:JAN 10, 2014 CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL FEDL TAX 9,754.88 9,754.88 9,754.88 FEDL TAXNR TAX \NR TAX PROV TAX PROV TAX El CONT 2,3<i0.70 2,3<t0.70 2,340.70 El CONT QPIP QPIPCAN PEN 5,101.18 5,101.18 5,101.18 CAN PEN qc PEN \QC PEN DC HSF QC HSF ON EHT 1,098.09 1,098.09 1,098.09 ON EHT MB HET ^s MB MET NL HAPSET NL HAPSET TOT STATS 18,294.85 18,294.85 18,294.85 TOT STATS CHEQUES CHEQUESDEPOSITS38,598.12 58,598.12 38,598.12 DEPOSITS US DEPS US DEPS DED DEPS DED DEPS SAV DEPS SAV DEPS TOT NPAY 38,598.12 38,598.12 38,598.12 TOT NPAY RRSP RRSP RTI RTI TOT PAYROL 56,892.97 56,892.97 56,892.97 TOT PAYROL SERV CHRG 125.42 125.12 125.42 SERV CHRG HST 16.30 16.30 16.30 HST GRAND TOT 57,034.69 57,05<i.$9 57,031.69 GRAND TOT ANALYSIS OF SERVICE CHARGES ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHAR6E SALARIED WORKPAYS 17 30.26 HOURLY WORKPAYS 12 21.36 PAYROLL RUNS I 52.02 PAY ADVICE FOLD 29 7.25 COURIER FEE I 13.03 DELIVERY SURCHARGE I 1.50 TOTAL S/C SUBJECT TO HST IS 125.<i2 TOTAL PAYROLL DEBIT IS 57,034.69 DEBIT INFORMATION: XXX XXXXX XXX1923 C h e q u e R e g i s t e r b e i n g C h e q u e # 0 1 5 8 7 3 t o C h e q u e # 0 1 6 0 0 8 i n c l u . . . P a g e 8 0 o f 1 8 2 9 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J a n u a r y 1 6 , 2 0 1 4 F R O M : P u b l i c W o r k s M a n a g e r F I L E : f f ^ S U B J E C T : U S E D V A C U U M T R A I L E R P U R C H A S E P U R C H S E L E A S E O P T I O N S N U M B E R : P W 2 0 1 4 - 0 2 P u r p o s e T h e p u r p o s e o f t h i s r e p o r t i s t o r e c o m m e n d t h e p u r c h a s e o f a V a c u u m T r a i l e r a s a l l o c a t e d i n t h e 2 0 1 4 C a p i t a l B u d g e t ; a n a d d i t i o n a l r e p o r t i n r e f e r e n c e t o N u m b e r P W 2 0 1 4 - 0 2 . B a c k g r o u n d A s p e r t h e C o u n c i l M e e t i n g o n T h u r s d a y J a n u a r y 9 , 2 0 1 4 , C o u n c i l r e q u e s t e d a d d i t i o n a l i n f o r m a t i o n w i t h r e s p e c t t o l e a s i n g t h e p r o p o s e d u s e d v a c u u m t r a i l e r q u o t e d a t $ 6 7 , 0 0 0 . 0 0 . S t a f f C o m m e n t s B e l o w a r e t h e f i n a n c i n g o p t i o n s a n d t e r m s w i t h r e s p e c t t o a c q u i r i n g t h e 2 0 1 1 V e r m e e r L P 5 5 5 S D T 5 0 0 G a l l o n V a c u u m T r a i l e r ( u s e d ) : O p t i o n 1 - S h o r t t e r m R e n t - t o - P u r c h a s e 3 m o n t h s r e n t a l a t $ 4 5 0 0 / m o n t h - 1 0 0 % o f r e n t a l g o e s t o w a r d p u r c h a s e o f V a c u u m $ 6 7 , 0 0 0 - 3 m o n t h ' s r e n t a t $ 4 5 0 0 + H S T = $ 5 0 8 5 p e r m o n t h $ 6 7 , 0 0 0 - $ 1 3 , 5 0 0 ( $ 4 , 5 0 0 x 3 ) = $ 5 3 , 5 0 0 p l u s H S T p u r c h a s e p r i c e . I f y o u w i s h t o e x t e n d t h e r e n t a l p e r i o d b e f o r e p u r c h a s e ( 6 m o n t h s , 9 m o n t h s e t c ) a 1 % i n t e r e s t c o s t w i l l b e a d d e d t o t h e m o n t h l y r e n t a l r a t e . O p t i o n 2 - 2 4 m o n t h l e a s e w i t h B u y O u t $ 6 7 , 0 0 0 p l u s H S T = $ 7 5 , 7 1 0 . 0 0 2 4 m o n t h s l e a s e @ $ 3 2 1 4 . 9 0 / m o n t h . $ 0 . 0 0 b u y - o u t a t e n d o f t e r m . E s s e n t i a l l y i t i s 2 y e a r f i n a n c i n g b u t a " l e a s e " w h i l e ^ o n t e r m . , 1 O p t i o n 3 - S t r a i g h t R e n t a l ^ $ 4 , 5 0 0 m o n t h l y - n o a c q u i s i t i o n a t e n d o f t e n n . ^ - r < - f \ f 1 v * / S t r a t e g i c P l a n G o a l ( s ) * f t < > G o a l # 1 - P r a c t i c e r e s p o n s i b l e f i n a n c i a l m a n a g e m e n t n . f } ^ f ' * f e ^ I R e c o m m e n d a t i o n f * I W f t . a * ^ > 1 * . ^ T h a t C o u n c i l a p p r o v e O p t i o n 1 , a s h o r t t e r m r e n t - t o - p u r c h a s e o f t h e u s e d 2 0 1 1 V e r m e e r L P 5 5 5 S D T 5 0 0 G a l l o n T r a i l e r M y u n t e d V a c u u m a t t h e p r o p o s e d p r i c e o f $ 6 7 , 0 0 0 . 0 0 p l u s H . S . T . F u n d s a r f t t o c o m e f r o m t h e E q u i p m e n t R e s e r v e . p e c t f u l ^ f u b m i t t ? 1 V a h c e C z e r w u A s l ^ , P u b l i c W o r k s M a n a g e r S t a f f R e p o r t P W 2 0 1 4 - 0 2 r e g a r d i n g " U s e d V a c u u m T r a i l e r P u r c h a . . . P a g e 8 1 o f 1 8 2 J a ^ i ^ / ( ? - < ? C 5 ) C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & M e m b e r s o f C o u n c i l D A T E : J a n u a r y 3 , 2 0 1 4 : F ^ F R O M : P u b l i c W o r k s M a n a g e r F I L E S U B J E C T : U S E D V A C U U M T R A I L E R P U R C H A S E N U M B E R : P W 2 0 1 4 - 0 2 P u r p o s e T h e p u r p o s e o f t h i s r e p o r t i s t o r e c o m m e n d t h e p u r c h a s e o f a V a c u u m T r a i l e r a s a l l o c a t e d i n t h e 2 0 1 4 C a p i t a l B u d g e t . B a c k g r o u n d A s p e r t h e 2 0 1 4 c a p i t a l b u d g e t , c o u n c i l h a s a p p r o v e d $ 6 0 , 0 0 0 f o r t h e p u r c h a s e o f a U s e d V a c u m m T r a i l e r f o r t h e P u b l i c W o r k s a n d S e w e r a n d W a t e r D e p a r t m e n t s . U n t i l r e c e n t l y , t h e r e w e r e n o s u p p l i e r s i n S o u t h w e s t e r n O n t a r i o t o i n v i t e f o r t e n d e r i n g t o s u p p l y a n d d e l i v e r a n e w o r u s e d v a c u u m t r a i l e r . T h r o u g h a " c o l d c a l l " , a s a l e s p e r s o n f r o m V e r m e e r C a n a d a I n c . , a n e w c o m p a n y i n L o n d o n O n t a r i o , v i s i t e d t h e P u b l i c W o r k s D e p a r t m e n t a n d p r o v i d e d a q u o t a t i o n o n a n e w d e m o v a c u u m t r a i l e r t h a t t h e P u b l i c W o r k s f l e e t c o u l d s a f e l y t o w w i t h t h e e x i s t i n g f l e e t . S t a f f C o m m e n t s D u r i n g t h e r e v i e w , t h e s t a f f d e t e r m i n e d t h a t t h e u s e d v a c u u m t r a i l e r f r o m V e n n e e r w o u l d m e e t t h e n e e d s o f t h e P u b l i c W o r k s a n d S e w e r a n d W a t e r D e p a r t m e n t s . T h i s u n i t h a s l o w h o u r s a n d i n c l u d e s a t w o y e a r f a c t o r y w a r r a n t e e . T h e V e r m e e r s h o p n o w l o c a t e d i n L o n d o n w i l l p r o v i d e t r a i n i n g , a n d p a r t s a n d s e r v i c e . A s S t a f f i s n o t a w a r e o f a n y o t h e r v a c u u m t r a i l e r s u p p l i e r s i n t h e r e g i o n , t h e r e c o m m e n d a t i o n o f t h e s o l e s o u r c e p u r c h a s e o f t h e v a c u u m t r a i l e r i s a s f o l l o w s : 1 . 2 0 1 1 V e r m e e r L P 5 5 5 S D T 5 0 0 G a l l o n V a c u u m T r a i l e r ( u s e d ) $ 6 7 , 0 0 0 . 0 0 T h e a b o v e p r i c e d o e s n o t i n c l u d e H . S . T . S t r a t e g i c P l a n G o a l ( s ) G o a l # 1 - P r a c t i c e r e s p o n s i b l e f i n a n c i a l m a n a g e m e n t R e c o m m e n d a t i o n T h a t C o u n c i l a p p r o v e t h e p u r c h a s e o f t h e u s e d 2 0 1 1 V e r m e e r L P 5 5 5 S D T 5 0 0 G a l l o n T r a i l e r M o u n t e d V a c u u m a t t h e p r o p o s e d p r i c e o f $ 6 7 , 0 0 0 . 0 0 p l u s H . S . T . F u n d s a r e t o c o m e f r o m t h e ? 0 1 4 E q u i p m e n t R e s e r v e . R e s p e c t f u l l y s ^ i b i y ^ t t e d , n f i n s l ^ u b l i V a n c e C z e r w u i s K r ^ P u b l i c W o r k s M a n a g e r S t a f f R e p o r t P W 2 0 1 4 - 0 2 r e g a r d i n g " U s e d V a c u u m T r a i l e r P u r c h a . . . P a g e 8 2 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 6 r e g a r d i n g " C r o s s i n g G u a r d R e q u e s t " . . . . P a g e 8 3 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 6 r e g a r d i n g " C r o s s i n g G u a r d R e q u e s t " . . . . P a g e 8 4 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 6 r e g a r d i n g " C r o s s i n g G u a r d R e q u e s t " . . . . P a g e 8 5 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 6 r e g a r d i n g " C r o s s i n g G u a r d R e q u e s t " . . . . P a g e 8 6 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 6 r e g a r d i n g " C r o s s i n g G u a r d R e q u e s t " . . . . P a g e 8 7 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 6 r e g a r d i n g " C r o s s i n g G u a r d R e q u e s t " . . . . P a g e 8 8 o f 1 8 2 S t a f f R e p o r t P W 2 0 1 4 - 0 6 r e g a r d i n g " C r o s s i n g G u a r d R e q u e s t " . . . . P a g e 8 9 o f 1 8 2 C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 0 o f 1 8 2 C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 1 o f 1 8 2 C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 2 o f 1 8 2 C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 3 o f 1 8 2 A l l , a t t a c h e d i s t h e l e t t e r p r e s e n t e d a t t h e M u n i c i p a l E n g a g e m e n t M e e t i n g o n t h e O P P M u n i c i p a l P o l i c i n g R e v i e w . D a v e M a n - o n b e h a l f o f t h e E l g i n G r o u p P o l i c e S e r v i c e s B o a r d m a d e t h e p r e s e n t a t i o n . A h a r d c o p y w a s s e n t t o t h e M u n i c i p a l P o l i c i n g B u r e a u . T h e y h a v e s i n c e a c k n o w l e d g e d r e c e i p t o f s u c h . A s y o u k n o w t h e r e h a s b e e n s t r o n g o p p o s i t i o n t o t h e b i l l i n g r e f o r m . A s t r o n g m e s s a g e h a s b e e n s e n t . W e a l l h o p e t h e y l i s t e n t o o u r o b j e c t i o n . C ^ ^ t - ^ ^ ^ ^ - ^ C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 4 o f 1 8 2 R e m a r k s b y D a v e M a r r , o n b e h a l f o f t h e E l g i n G r o u p P o l i c e S e r v i c e s B o a r d t o T h e M u n i c i p a l E n g a g e m e n t M e e t i n g o n t h e 0 . P . P . M u n i c i p a l P o l i c i n g R e v i e w , t h N o v e m b e r 1 4 I n , 2 0 1 3 i n L o n d o n a t F o u r P o i n t s S h e r i d a n . L e t m e b e g i n b y c o m m e n d i n g a l l t h o s e i n v o l v e d w i t h a d d r e s s i n g t h i s m a t t e r . T h e c u r r e n t b i l l i n g m o d e l i s d i f f i c u l t t o u n d e r s t a n d a n d b y e x t e n s i o n e v e n m o r e d i f f i c u l t t o f i x . H e n c e t h e d e s i r e f o r a n e w m e t h o d o f c o s t a p p o r t i o n m e n t . W h i l e t h e a t t e m p t t o r e m e d y t h e c h a l l e n g e s o f t h e p r e s e n t m o d e l i s a d m i r a b l e , w e b e l i e v e t h e p r o p o s e d s o l u t i o n i s w o r s e t h a n t h e c u r r e n t s i t u a t i o n . L e t m e e x p l a i n . F i r s t o f a l l , t h e s u r v e y t h a t w a s i s s u e d w a s s e v e r e l y l a c k i n g i n c l a r i t y , o p t i o n s a n d d e f i n i t i o n . I n f a c t , I k n o w t h a t m a n y d i d n o t r e s p o n d b e c a u s e t h e r e w a s n ' t e n o u g h i n f o r m a t i o n i n t h e s u r v e y t o m a k e a n i n f o r m e d c h o i c e . F o r e x a m p l e , m u n i c i p a l i t i e s c o u l d n o t c o n d u c t a n y m o d e l l i n g t o d e t e r m i n e t h e f i n a n c i a l i m p a c t o f s o m e m o d e l s . I m p l i c a t i o n s f o r O M P F a l l o t m e n t c o u l d n o t b e d e t e r m i n e d e i t h e r . S e c o n d l y , t h e l i s t o f o p t i o n s w a s s h o r t a n d i n c o m p l e t e . R e s p o n d e n t s m a y h a v e h a d o t h e r s u g g e s t i o n s o r n e e d e d t i m e t o f o r m o t h e r s c e n a r i o s . W h a t i s s u r p r i s i n g i s t h a t t h e r e s u l t s o f t h e s u r v e y , a s i n c o m p l e t e a s t h e y a r e , h a v e b e e n u s e d t o a s s u m e a n e w m o d e l , w i t h a b a s e l e v e l o f s e r v i c e a n d a c a l l f o r s e r v i c e f o r m u l a . Y o u a r e a s s u m i n g t h a t t h i s i s t h e p r e f e r r e d m o d e l b a s e d o n a n i n c o m p l e t e s u r v e y t h a t l a c k e d c l a r i t y a n d i n f o r m a t i o n . I s u b m i t t h a t s o m e m a y h a v e a n s w e r e d t h e s u r v e y t h i n k i n g t h e y h a d n o o t h e r c h o i c e . C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 5 o f 1 8 2 2 T h e s u r v e y r e s u l t s , b e l i e v e , d o n o t r e f l e c t t h e c o m m o n v i e w h e l d i n t h i s r o o m - y e t y o u g i v e i t g r e a t c r e d e n c e . A s f o r t h e p r o p o s e d " p r e f e r r e d " m e t h o d o f b i l l i n g , h e r e ' s w h a t i s w r o n g w i t h i t : 1 ) I t w i l l s i m p l y c r e a t e n e w w i n n e r s a n d l o s e r s w i t h o u t r e d u c i n g c o s t s - t h e o v e r a l l c o s t o f p o l i c i n g , w h i c h i s t h e n u m b e r 1 i s s u e , i s n o t b e i n g a d d r e s s e d . W h y a r e n ' t w e d i s c u s s i n g e f f i c i e n c y m e a s u r e s d e s i g n e d t o r e d u c e c o s t s f i r s t a n d t h e n r e v i e w i n g b i l l i n g m e t h o d s ? 2 ) B y c r e a t i n g n e w w i n n e r s a n d l o s e r s , i t w i l l a c t u a l l y " p i t " m u n i c i p a l i t y a g a i n s t m u n i c i p a l i t y . 3 ) T h e n e w l y p r o p o s e d m o d e l w i l l p e r h a p s i n a d v e r t e n t l y " p u n i s h " m o r e e f f i c i e n t u n i t s a n d r e w a r d t h o s e o p e r a t i n g a t h i g h e r c o s t s . T h i s h a s t o b e t h e c a s e s i n c e n o n e w m o n e y i s b e i n g i n j e c t e d i n t o t h e s y s t e m a n d n o e f f i c i e n c i e s a r e b e i n g a d v a n c e d . 4 ) R e w a r d i n g t h o s e l e s s e f f i c i e n t u n i t s b y r e d i s t r i b u t i n g s a v i n g s f r o m m o r e e f f i c i e n t d e t a c h m e n t s w i l l r e n d e r P o l i c e S e r v i c e B o a r d s a s u s e l e s s a n d i n e f f e c t i v e . T h e r e w o n ' t b e a n y n e e d f o r P S B o v e r s i g h t i f t h e i r h a r d w o r k a n d i n f l u e n c e c a n b e t a k e n a w a y w i t h a s t r o k e o f a p e n . I n f a c t , t h i s w i l l c r e a t e a d i s i n c e n t i v e t o c o n t a i n c o s t s s i n c e t h e h i g h e r s p e n d i n g u n i t s w i l l b e s u b s i d i z e d b y t h e m o r e e f f i c i e n t o n e s . 5 ) T h e p r o p o s a l t o i n t r o d u c e a c a l l f o r s e r v i c e f e e w i l l a d d a n e l e m e n t o f u n p r e d i c t a b i l i t y a n d u n c e r t a i n t y t o b u d g e t s , s o m e t h i n g t h a t i s f o r e i g n t o m u n i c i p a l i t i e s , w h o b y l a w , c a n n o t r u n a d e f i c i t . A t t h e m o m e n t w e h a v e a f a i r l y a c c u r a t e t r a c k r e c o r d a n d e x p e c t a t i o n o n c o s t s - a t l e a s t d e f i c i t s a r e n o t c o m m o n . C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 6 o f 1 8 2 3 - 6 ) F i n a l l y , t h e c o s t p e r h o u s e h o l d i s n o t a g o o d i n d i c a t o r o f u s a g e o f t h e s e r v i c e o r a b i l i t y t o p a y . S o m e p e o p l e a r e h o u s e p o o r . T h o s e l a r g e l y p o p u l a t e d a r e a s m a y p a y m o r e b u t r e q u i r e l e s s p o l i c e s e r v i c e . Y o u r a t t e m p t a t e q u i t y m a y i n f a c t c a u s e t h e o p p o s i t e e f f e c t . A g a i n , n e w w i n n e r s a n d l o s e r s . W h e r e d o w e g o f r o m h e r e ? 1 ) L e t ' s t a c k l e t h e r e a l i s s u e , o n e o f c o s t c o n t a i n m e n t a n d e f f i c i e n c y . 2 ) L e a v e t h e b i l l i n g m o d e l a l o n e a n d r e v i s i t i t w h e n c o s t s a r e u n d e r b e t t e r c o n t r o l . 3 ) I f t h e r e a r e f u n d i n g a n o m a l i e s i n t h e s y s t e m , s u c h a s e x t r e m e l y l o w O P P b i l l i n g s a n d c o m p a r a t i v e l y h i g h c o s t s p e r m u n i c i p a l i t y , t h e n f o c u s o n t h o s e s p e c i f i c c a s e s . D r i l l d o w n o n a c a s e b y c a s e b a s i s a n d d e t e r m i n e w h a t c a n b e d o n e i n t h o s e i n s t a n c e s . F o r e x a m p l e , c a n s h i f t o p t i m i z a t i o n b e i n t r o d u c e d t o l o w e r c o s t s ? I s s t a f f i n g t h e s o u r c e o n a 2 4 h o u r b a s i s r e q u i r e d ? W h y i s t h e c o s t s o l o w b y c o m p a r i s o n ? 4 ) W e u n d e r s t a n d t h a t a n u m b e r o f r e c o m m e n d a t i o n s f o r s h o r t a n d l o n g - t e r m r e f o r m h a v e b e e n a d v a n c e d a t t h e F P A C t a b l e . S o m e o f t h e m c o u l d b e i m p l e m e n t e d q u i c k l y w i t h g o v e r n m e n t a p p r o v a l . L e t ' s g e t o n w i t h i t . C o r r e s p o n d e n c e d a t e d N o v e m b e r 2 5 , 2 0 1 3 f r o m O n t a r i o A s s o c i a t . . . P a g e 9 7 o f 1 8 2 ^ C o b B a y h a m H a r b o u r f r o n t C o m m i t t e e M I N U T E S H e l d a t M u n i c i p a l O f f i c e , 9 3 4 4 P l a n k R o a d , S t r a f f o r d v i l l e , O n t . J a n u a r y 1 4 , 2 0 1 4 7 : 0 0 p m P r e s e n t : E a r l S h e a - C h a i r , L y n n A c r e - S e c r e t a r y , B r e n d a M a r t i n , G l e n U n d e r w o o d , R o n F l i c k , R a y T a l b o t , M a r k O s t r y h o n , B a r r y W a d e , K y l e K r u g e r , T o m S o u t h w i c k R e g r e t s : R o n B r a d f i e l d C a U t o O r d e r : T h e C h a i r m a n c a l l e d t h e m e e t i n g t o o r d e r a t 7 : 0 0 p m . 1 . D i s c l o s u r e o f P e c u n i a r y I n t e r e s t : N o n e 2 . A p p r o v a l o f t h e M i n u t e s I t w a s m o v e d b y L . A c r e a n d s e c o n d e d b y B . M a r t i n t h a t t h e m i n u t e s o f t h e N o v e m b e r 1 2 . 2 0 1 3 m e e t i n e b e a c c e p t e d . M o t i o n C a r r i e d 3 . D e l e g a t i o n : N o n e 4 . P r e s e n t a t i o n t o K y l e K r u g e r : E . S h e a t h a n k e d K . K r u g e r f o r 1 4 y e a r s o f s e r v i c e t o B a y h a m a n d e s p e c i a l l y h i s e f f o r t s t o a s s i s t w i t h t h i s c o m m i t t e e . A g i f t w a s p r e s e n t e d a n d i n d i v i d u a l m e m b e r s e x p r e s s e d t h e i r a p p r e c i a t i o n & b e s t w i s h e s f o r s u c c e s s i n h i s n e w p o s i t i o n w i t h N o r w i c h . 5 . P r o v i n c i a l P a r k P r o p e r t i e s - P a r k i n g A r e a / B o a r d w a l k E n t r a n c e : K . K r u g e r m e t w i t h t h e P a r k s u p e r i n t e n d e n t m N o v e m b e r . A l t h o u g h h e p r e s e n t e d s o m e o p t i o n s f o r a c o m p r o m i s e , n o r e s p o n s e h a s y e t b e e n r e c e i v e d . T h e P a r k s t i l l h a s s t r o n g c o n c e r n s r e g a r d i n g i l l e g a l a c c e s s t o t h e p a r k . O n t a r i o l a w s t a t e s t h a t a n y o n e m a y e n t e r o n f o o t i n t o a P r o v . P a r k w i t h o u t p a y i n g b u t o n l y v i a t h e m a i n g a t e . 6 . E a s t P i e r B e n c h P r o g r a m E x p a n s i o n : R . F l i c k r e p o r t e d t h a t a l l 9 b e n c h e s h a v e b e e n s p o n s o r e d . H e s u g g e s t e d i t w a s t i m e t o o r d e r 8 m o r e b e n c h e s n o t i n g t h a t t h e r e i s s t i l l i n t e r e s t i n t h e c o m m u n i t y t o s p o n s o r m o r e . H e e n c o u r a g e d a l l H F C m e m b e r s t o a s s i s t w i t h r e c m i t i n g t h e s e s p o n s o r s . K . K r u g e r a g r e e d t o p o s t a n a n n o u n c e m e n t o n t h e B a y h a m w e b s i t e . I t w a s m o v e d b y R . F l i c k a n d s e c o n d e d b y R . T a l b o t t h a t B a y h a m C o u n c i l b e r e q u e s t e d t o c o n t i n u e t h e B e n c h P r o e r a m i n t h e h a r b o u r a r e a b y f i n a n c m g _ t h e p u r c h a s e o f 8 b e n c h e s r a D p r o x . $ 2 4 0 0 \ w h i c h w i l l b e r e f u n d e d i n f u l l a s e a c h b e n c h e a i n s s u o n s o r s h i p . a n d t h a t B a v h a m P u b l i c W o r k s P e n t . a s a i n i n s t a l l t h e b e n c h e s . M o t i o n C a r r i e d . 7 . H a r b o u r A r e a R i s k A s s e s s m e n t : K . K r u g e r r e p o r t e d t h a t S C H h a s n o t y e t r e s p o n d e d t o C o u n c i l ' s r e q u e s t t o u n d e r t a k e t h i s a s s e s s m e n t . 8 . C o u n c i l D r a f t B u d g e t & H a r b o u r P r o j e c t s : K . K r u g e r & T . S o u t h w i c k c o n f i r m e d t h a t C o u n c i l ' s 2 0 1 4 c o m m i t m e n t o f $ 1 5 , 0 0 0 i s n o t c o n t i n g e n t o n t h e H F C f i m d r a i s i n g a n e q u a l a m o u n t . T h e " P a r k i n g D e v e l o p m e n t R e v i e w " w i l l g i v e o p t i o n s o n w h e r e t o a d d p a r k i n g , h o w s h o u l d i t b e i m p l e m e n t e d , s h o u l d i t b e f r e e o r p a i d e t c . B a y h a m H a r b o u r f r o n t C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J a n u a r . . . P a g e 9 8 o f 1 8 2 B a y h a m H a r b o u r f r o n t C o m m i t t e e J a n u a r y 1 4 , 2 0 1 4 P a g e 2 9 . H F C R e p o r t i n g M e t h o d t o C o u n c i l : A l t h o u g h o u r d i r e c t c o m m u n i c a t i o n w i t h C o u n c i l i s t h r o u g h o u r m o n t h l y m i n u t e s t h e r e a r e t i m e s w h e n w e h a v e n e e d o f a t i m e l y r e s p o n s e f r o m C o u n c i l . O u r c o u n c i l r e p s h o u l d b e a b l e t o g i v e u s t h a t i n f o r m a t i o n . T . S o u t h w i c k s u g g e s t e d t h a t a r e p o r t , s i m i l a r t o t h o s e p r e s e n t e d b y s t a f f , c o u l d b e c r e a t e d a n d s u b m i t t e d t o c o u n c i l s o t h a t d e t a i l e d i n f o r m a t i o n c o u l d e n a b l e c o u n c i l t o m a k e a t i m e l y i n f o r m e d d e c i s i o n . 1 0 . M e m b e r s h i p M a t t e r s : E . S h e a r e p o r t e d t h a t R o n B r a d f i e l d s u b m i t t e d h i s r e s i g n a t i o n . M e m b e r s w e r e a s k e d t o c o n s i d e r w h o m i g h t b e a s k e d t o f i l l t h i s v a c a n c y . 1 1 . O t h e r B u s i n e s s : a ) 2 0 1 4 D r e d g i n g P l a n s : R e s p o n d i n g t o B . M a r t i n ' s i n q u i r y , M . O s t r y h o n r e p o r t e d t h a t D u n d e e E n e r g y ' s d r e d g i n g p l a n s f o r 2 0 1 4 w e r e b a s i c a l l y t h e s a m e a s l a s t y e a r . H e a d v i s e d t h a t i f B a y h a m w e r e p l a n n i n g t o d r e d g e a l s o , t h e i r c o s t w o u l d b e r e d u c e d i f t h e y p a r t n e r e d w i t h D u n d e e . S i n c e g a m i n g t h e a p p r o p r i a t e a p p r o v a l s b e f o r e t h e d e a d l i n e i s a p r i o r i t y , i t w a s s u g g e s t e d b y E . S h e a t h a t G . U n d e r w o o d , M . O s t r y h o n a n d h i m s e l f c r e a t e a r e p o r t f o r C o u n c i l o u t l i n i n g t h e d r e d g i n g n e e d s a n d t h e a d v a n t a g e s o f p a r t n e r i n g w i t h D u n d e e E n e r g y . I t w a s a g r e e d b y t h e c o m m i t t e e t h a t c o u n c i l b e r e c o m m e n d e d t o e m p o w e r s t a f f t o p a r t n e r w i t h D u n d e e E n e r g y , t o i s s u e s e p a r a t e q u o t e s a n d i n v o i c e s f o r d r e d g i n g a n d t h a t , i f n e c e s s a r y , B a y h a m c o m m i t u p t o $ 2 0 , 0 0 0 f r o m t h e r e s e r v e s . b ) B u i l d i n g C o d e I n t e r p r e t a t i o n : B . W a d e d i s t r i b u t e d p h o t o s o f a g a z e b o s t r u c t u - e t h a t e x i s t s a t t h e e n d o f a p i e r i n C o l l i n g w o o d . T h i s 2 y e a r o l d s t a - u c t u r e i s s i m i l a r i n d e s i g n t o o u r p a s t d e s i g n ; h o w e v e r t h e i r p i e r d o e s n o t h a v e g u a r d r a i l i n g s . T h i s l a c k o f g u a r d r a i l i n g s p r o v e s t h a t t h e r e a r e v a r i o u s i n t e r p r e t a t i o n s t o t h e B u i l d i n g C o d e r e g a r d i n g s t r u c t u r e s o n a p i e r . B . W a d e v o l u n t e e r e d t o s h a r e t h e p h o t o s w i t h B a y h a m C B O t o d i s c u s s i n t e r p r e t a t i o n . c ) P a r k i n g D e v e l o p m e n t R e v i e w S u g g e s t i o n : M . O s t l - y h o n s u g g e s t e d t h a t t h e c o n s u l t a n t s c o n s i d e r t h e p o s s i b i l i t y o f u s i n g d r e d g a t e t o r e i n f o r c e / e x t e n d t h e b e a c h a r e a t o b e u s e d f o r p a i d p a r k i n g . 1 2 . A d j o u r n m e n t & N e x t M e e t i n g D a t e : I t w a s m o v e d b y B . M a r t i n t h a t t h e m e e t i n s b e a d j o u r n e d a t 8 : 4 5 t o m e e t a g a i n o n T u e s d a y F e b r u a r y 1 1 , 2 0 1 4 . I t w a s n o t e d t h a t B ' . M a r t i n , R . T a l b o t & G . U n d e r w o o d w i l l b e v a c a t i o n i n g o n t h i s d a t e . C h a i r p e r s o n S e c r e t a r y E a r l S h e a L y n n A c r e B a y h a m H a r b o u r f r o n t C o m m i t t e e m i n u t e s o f m e e t i n g h e l d J a n u a r . . . P a g e 9 9 o f 1 8 2 1 C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M S T A F F R E P O R T T O : M a y o r & C o u n c i l D A T E : J a n u a r y 2 3 , 2 0 1 4 F R O M : D a v i d G . A r i s t o n e , T r e a s u r e r F I L E : F O O S U B J E C T : A s s e t M a n a g e m e n t P l a n N U M B E R : F 2 0 1 4 - 0 2 B a c k g r o u n d C o m m e n t s T h e 2 0 1 3 C a p i t a l B u d g e t a p p r o v e d t h e d e v e l o p m e n t o f a n A s s e t M a n a g e m e n t P l a n . T h e M u n i c i p a l i t y o f B a y h a m r e c e i v e d a g r a n t o f $ 2 3 , 7 6 7 . 5 0 t o h e l p c o m p l e t e t h i s c o m p r e h e n s i v e p l a n , t h r o u g h t h e P r o v i n c e ' s M u n i c i p a l I n f r a s t r u c t u r e I n v e s t m e n t I n i t i a t i v e F u n d i n g P r o g r a m . T h e A s s e t M a n a g e m e n t P l a n w a s r e q u i r e d t o b e c o m p l e t e d b y D e c e m b e r 3 1 , 2 0 1 3 , a n d w i l l b e u s e d b y t h e P r o v i n c e t o e v a l u a t e f u t u r e g r a n t e l i g i b i l i t y o f e a c h M u n i c i p a l i t y . A t t h e i r J u l y 4 t h , 2 0 1 3 m e e t i n g C o u n c i l a p p r o v e d t h e p r e p a r a t i o n o f t h e w r i t t e n p o r t i o n o f t h e A s s e t M a n a g e m e n t P l a n b y P u b l i c S e c t o r D i g e s t . S t a f f C o m m e n t s A t t a c h e d i s t h e w r i t t e n p l a n p r q ? a r e d b y P u b l i c S e c t o r D i g e s t w h i c h i n c l u d e s t h e f o l l o w i n g e l e m e n t s : 1 ) E x e c u t i v e s u m m a r y 2 ) I n t r o d u c t i o n 3 ) S t a t e o f l o c a l i n f r a s t r u c t u r e 4 ) E x p e c t e d l e v e l s o f s e r v i c e 5 ) A s s e t m a n a g e m e n t s t r a t e g y 6 ) F i n a n c i n g s t r a t e g y T h e p l a n w a s p r e p a r e d b y P u b l i c S e c t o r D i g e s t t a k i n g i n t o a c c o u n t t h e e s t i m a t e d l i f e c y c l e o f e a c h a s s e t , a n d u s i n g a s t r a i g h t l i n e a m o r t i z a t i o n o v e r t h a t l i f e c y c l e . A s s e t c o n d i t i o n a s s e s s m e n t s , f o r m a n y a s s e t s w e r e n o t a v a i l a b l e , t h e r e f o r e t h e c u r r e n t a g e o f t h e a s s e t w a s u s e d a s a s u b s t i t u t e f o r i t s c o n d i t i o n . D u e t o a s s e t a g e b e i n g u s e d a s a s u b s t i t u t e , t h e r a t i n g f o r e a c h a s s e t c a t e g o r y m a y n o t b e a s p r e c i s e a s p o s s i b l e . S t a f f R e p o r t F 2 0 1 4 - 0 2 r e g a r d i n g " A s s e t M a n a g e m e n t P l a n " . F i l e . . . P a g e 1 0 0 o f 1 8 2 T h e R e p o r t o u t l i n e s t h e f o l l o w i n g r a t i n g f o r t h e f o u r a s s e t c a t e g o r i e s w h i c h w e r e r e p o r t e d u p o n : A s s e t C a t e g o r y O v e r a l l C o n d i t i o n F u n d i n g R a t i n g v e r s u s v e r s u s P e r f o r m a n c e N e e d R o a d N e t w o r k B D + A B r i d g e & C u l v e r t s F D F W a t e r N e t w o r k D + B + F S a n i t a r y S e w e r N e t w o r k D + B + F G i v e n t h e a b o v e r e s u l t s i t s h o u l d b e n o t e d t h a t t h e p o o r o v e r a l l r a t i n g f o r W a t e r a n d S a n i t a r y S e w e r N e t w o r k s i s d u e t o t h e c r i t i c a l r a t i n g s u n d e r t h e F u n d i n g v e r s u s N e e d c a t e g o r y . B o t h N e t w o r k s r e c e i v e d a g o o d r a t i n g f o r t h e C o n d i t i o n v e r s u s P e r f o r m a n c e r a t i n g . B o t h N e t w o r k s , a t t h i s p o i n t i n t i m e , d o n o t h a v e a d e q u a t e r e s e r v e s . T h i s c i r c u m s t a n c e h a s i m p a c t e d t h e c r i t i c a l r a t i n g f o r F u n d i n g v e r s u s N e e d c a t e g o r y . r d I w i l l p r o v i d e f u r t h e r v e r b a l c o m m e n t s a b o u t t h e p l a n r e s u l t s a t t h e J a n u a r y 2 3 m e e t i n g . R e c o m m e n d a t i o n : T h a t C o u n c i l a p p r o v e t h e A s s e t M a n a g e m e n t P l a n d a t e d D e c e m b e r 2 0 1 3 p r e p a r e d b y P u b l i c S e c t o r D i g e s t . R e s p e c t f u l l y s u b m i t t e d , ^ Q a x u < l C d i ^ s L ^ D a v i d G . A r i s t o n e , C A T r e a s u r e r / A c t i n g A d m i n i s t r a t o r 2 S t a f f R e p o r t F 2 0 1 4 - 0 2 r e g a r d i n g " A s s e t M a n a g e m e n t P l a n " . F i l e . . . P a g e 1 0 1 o f 1 8 2 THE ASSET MANAGEMENT PLAN FOR THE MUNICIPALITY OF B AYHAM 2013 SUBMITTED DECEMBER 2013 BY PUBLIC SECTOR DIGEST 148 FULLARTON ST., SUITE 1410 LONDON, ONTARIO, N6A 5P3 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 102 of 182 Annual Funding Available Annual Funding Deficit Annual Funding Surplus State of the Infrastructure The Municipality of Bayham AVERAGE ANNUAL FUNDING REQUIRED vs. AVERAGE ANNUAL FUNDING AVAILABLE $551,000 $0 $105,000 $217,000 $52,000 -$154,000 -$240,000 -$384,000 ROAD NETWORK WATER NETWORK SANITARY NETWORKBRIDGES & CULVERTS Total Annual Deficit: $726,000 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 103 of 182 PUBLIC SECTOR DIGEST 148 Fullarton St., Suite 1410 London, Ontario, N6A 5P3 T: 519.690.2565 F: 519.649.2010 www.publicsectordigest.com www.citywidesolutions.com December 2013 The Municipality of Bayham 9344 Plank Road, Box 160 Straffordville, Ontario, N0J 1Y0 Attention: David Aristone, Treasurer We are pleased to submit the 2013 Asset Management Plan (AMP) for the Municipality of Bayham. This AMP complies with the requirements as outlined within the provincial Building Together Guide for Municipal Asset Management Plans. It will serve as a strategic, tactical, and financial document, ensuring the management of the municipal infrastructure follows sound asset management practices and principles, while optimizing available resources and establishing desired levels of service. Given the broad and profound impact of asset management on the community, and the financial & administrative complexity involved in this ongoing process, we recommend that senior decision-makers from across the organization are actively involved in its implementation. The performance of a community’s infrastructure provides the foundation for its economic development, competitiveness, prosperity, reputation, and the overall quality of life for its residents. As such, we are appreciative of your decision to entrust us with the strategic direction of its infrastructure and asset management planning, and are confident that this AMP will serve as a valuable tool. Sincerely, The Public Sector Digest Inc. Matthew Dawe Israr Ahmad Vice President Managing Editor mdawe@publicsectordigest.com iahmad@publicsectordigest.com INTELLIGENCE FOR THE PUBLIC SECTOR. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 104 of 182 PUBLIC SECTOR DIGEST Contacts Matthew Dawe Vice President mdawe@publicsectordigest.com Israr Ahmad Managing Editor iahmad@publicsectordigest.com Christine Beneteau Data Analyst cbeneteau@publicsectordigest.com Chad Gale Data Analyst cgale@publicsectordigest.com Jona Mema Data Analyst jmema@publicsectordigest.com Salman Zafar Data Analyst szafar@publicsectordigest.com Tyler Sutton Senior Research Analyst tsutton@publicsectordigest.com Matthew Van Dommelen Regional Director mvandommelen@publicsectordigest.com Gabe Metron Regional Director gmetron@publicsectordigest.com Holly Jennings Account Manager hjennings@publicsectordigest.com LEGAL NOTICE This report has been prepared by The Public Sector Digest Inc. (“PSD”) in accordance with instructions received from the Municipality of Bayham (the “Client”) and for the sole use of the Client. The content of (and recommendations) this report reflects the best judgement of PSD personnel based on the information made available to PSD by the Client. Unauthorized use of this report for any other purpose, or by any third party, without the express written consent of PSD, shall be at such third party’s sole risk without liability to PSD. This report is protected by copyright. INTELLIGENCE FOR THE PUBLIC SECTOR. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 105 of 182 1 T H E A S S E T M A N A G E M E N T P L A N F O R T H E M U N I C I P A L I T Y O F B A Y H A M Table of Contents 1.0 Executive Summary ............................................................................................................................................... 4 2.0 Introduction ............................................................................................................................................................ 7 2.1 Importance of Infrastructure ....................................................................................................................................................... 8 2.2 Asset Management Plan (AMP) - Relationship to Strategic Plan .......................................................................................... 8 2.3 AMP - Relationship to other Plans ............................................................................................................................................... 8 2.4 Purpose and Methodology ......................................................................................................................................................... 9 2.5 CityWide Software alignment with AMP.................................................................................................................................. 11 3.0 State of the Infrastructure (SOTI) ......................................................................................................................... 12 3.1 Objective and Scope ................................................................................................................................................................. 12 3.2 Approach ..................................................................................................................................................................................... 12 3.2.1 Base Data ...................................................................................................................................................................................................... 12 3.2.2 Asset Deterioration Review ......................................................................................................................................................................... 12 3.2.3 Identify Sustainable Investment Requirements ......................................................................................................................................... 13 3.2.4 Asset Rating Criteria ..................................................................................................................................................................................... 13 3.2.5 Infrastructure Report Card........................................................................................................................................................................... 13 3.2.6 General Methodology and Reporting Approach ................................................................................................................................... 14 3.3 Road Network Infrastructure ..................................................................................................................................................... 15 3.3.1 What do we own? ........................................................................................................................................................................................ 16 3.3.2 What is it worth? ............................................................................................................................................................................................ 16 3.3.3 What condition is it in? ................................................................................................................................................................................. 17 3.3.4 What do we need to do to it? .................................................................................................................................................................... 18 3.3.5 When do we need to do it? ........................................................................................................................................................................ 18 3.3.6 How much money do we need? ............................................................................................................................................................... 19 3.3.7 How do we reach sustainability? ............................................................................................................................................................... 19 3.3.8 Recommendations ....................................................................................................................................................................................... 20 3.4 Gravel Roads – Maintenance Requirements ......................................................................................................................... 21 3.4.1 Introduction ................................................................................................................................................................................................... 21 3.4.2 Maintaining a Good Cross Section ............................................................................................................................................................ 21 3.4.3 Grading Operations ..................................................................................................................................................................................... 22 3.4.4 Good Surface Gravel ................................................................................................................................................................................... 22 3.4.5 Dust Abatement and stabilization .............................................................................................................................................................. 22 3.4.6 The Cost of Maintaining Gravel Roads ...................................................................................................................................................... 22 3.4.7 Minnesota Study (2005)................................................................................................................................................................................ 22 3.4.8 South Dakota study (2004) .......................................................................................................................................................................... 23 3.4.9 Ontario Municipal Benchmarking Initiative (OMBI) ................................................................................................................................. 23 3.4.10 Conclusion ................................................................................................................................................................................................... 23 3.5 Bridges & Culverts ....................................................................................................................................................................... 24 3.5.1 What do we own? ........................................................................................................................................................................................ 25 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 106 of 182 2 3.5.2 What is it worth? ............................................................................................................................................................................................ 25 3.5.3 What condition is it in? ................................................................................................................................................................................. 26 3.5.4 What do we need to do to it? .................................................................................................................................................................... 26 3.5.5 When do we need to do it? ........................................................................................................................................................................ 27 3.5.6 How much money do we need? ............................................................................................................................................................... 27 3.5.7 How do we reach sustainability? ............................................................................................................................................................... 28 3.5.8 Recommendations ....................................................................................................................................................................................... 28 3.6 Water Infrastructure .................................................................................................................................................................... 29 3.6.1 What do we own? ........................................................................................................................................................................................ 30 3.6.2 What is it worth? ............................................................................................................................................................................................ 30 3.6.3 What condition is it in? ................................................................................................................................................................................. 32 3.6.4 What do we need to do to it? .................................................................................................................................................................... 32 3.6.5 When do we need to do it? ........................................................................................................................................................................ 33 3.6.6 How much money do we need? ............................................................................................................................................................... 34 3.6.7 How do we reach sustainability? ............................................................................................................................................................... 34 3.6.8 Recommendations ....................................................................................................................................................................................... 34 3.7 Sanitary Sewer Infrastructure ..................................................................................................................................................... 35 3.7.1 What do we own? ........................................................................................................................................................................................ 36 3.7.2 What is it worth? ............................................................................................................................................................................................ 36 3.7.3 What condition is it in? ................................................................................................................................................................................. 37 3.7.4 What do we need to do to it? .................................................................................................................................................................... 38 3.7.5 When do we need to do it? ........................................................................................................................................................................ 38 3.7.6 How much money do we need? ............................................................................................................................................................... 39 3.7.7 How do we reach sustainability? ............................................................................................................................................................... 39 3.7.8 Recommendations ....................................................................................................................................................................................... 40 4.0 Infrastructure Report Card ................................................................................................................................... 41 5.0 Desired Levels of Service .................................................................................................................................... 42 5.1 Key factors that influence a level of service: ......................................................................................................................... 42 5.1.1 Strategic and Corporate Goals .................................................................................................................................................................. 42 5.1.2 Legislative Requirements ............................................................................................................................................................................. 42 5.1.3 Expected Asset Performance ..................................................................................................................................................................... 42 5.1.4 Community Expectations ............................................................................................................................................................................ 42 5.1.5 Availability of Finances ................................................................................................................................................................................ 43 5.2 Key Performance Indicators ...................................................................................................................................................... 43 5.3 Transportation Services ............................................................................................................................................................... 44 5.3.1 Service Description ....................................................................................................................................................................................... 44 5.3.2 Scope of Services ......................................................................................................................................................................................... 45 5.3.3 Performance Indicators (reported annually) ............................................................................................................................................ 45 5.4 Water / Sanitary / Storm Networks ............................................................................................................................................ 45 5.4.1 Service Description ....................................................................................................................................................................................... 45 5.4.2 Scope of services .......................................................................................................................................................................................... 46 5.4.3 Performance Indicators (reported annually) ............................................................................................................................................ 46 6.0 Asset Management Strategy .............................................................................................................................. 47 6.1 Objective ...................................................................................................................................................................................... 47 6.2 Non-Infrastructure Solutions and Requirements ..................................................................................................................... 47 6.3 Condition Assessment Programs ............................................................................................................................................... 47 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 107 of 182 3 6.3.1 Pavement Network Inspections .................................................................................................................................................................. 48 6.3.2 Bridges & Culverts (greater than 3m) Inspections .................................................................................................................................... 49 6.3.3 Sewer Network Inspections (Sanitary & Storm) ......................................................................................................................................... 49 6.3.4 Water network inspections .......................................................................................................................................................................... 50 6.4 AM Strategy – Life Cycle Analysis Framework ........................................................................................................................ 52 6.4.1 Paved Roads ................................................................................................................................................................................................. 52 6.4.2 Gravel Roads................................................................................................................................................................................................. 54 6.4.3 Sanitary and Storm Sewers .......................................................................................................................................................................... 54 6.4.4 Bridges & Culverts (greater than 3m span) ............................................................................................................................................... 56 6.4.5 Water Network .............................................................................................................................................................................................. 56 6.5 Growth and Demand ................................................................................................................................................................. 59 6.6 Project Prioritization ..................................................................................................................................................................... 59 6.6.1 Risk Matrix and Scoring Methodology ....................................................................................................................................................... 59 7.0 Financial Strategy ................................................................................................................................................ 62 7.1 General overview of financial plan requirements ................................................................................................................. 62 7.2 Financial information relating to Bayham’s AMP ................................................................................................................... 63 7.2.1 Funding objective ......................................................................................................................................................................................... 63 7.3 Tax funded assets ........................................................................................................................................................................ 63 7.3.1 Current funding position .............................................................................................................................................................................. 63 7.3.2. Recommendations for full funding ............................................................................................................................................................ 64 7.4 Rate funded assets ..................................................................................................................................................................... 65 7.4.1 Current funding position .............................................................................................................................................................................. 65 7.5 Use of debt ................................................................................................................................................................................... 67 7.6 Use of reserves ............................................................................................................................................................................. 70 7.6.1 Available reserves......................................................................................................................................................................................... 70 7.6.2 Recommendation ........................................................................................................................................................................................ 70 8.0 Appendix A: Report Card Calculations ............................................................................................................. 71 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 108 of 182 4 1.0 Executive Summary The performance of a community’s infrastructure provides the foundation for its economic development, competitiveness, prosperity, reputation, and the overall quality of life for its residents. Reliable and well- maintained infrastructure assets are essential for the delivery of critical core services for the citizens of a municipality. A technically precise and financially rigorous asset management plan, diligently implemented, will mean that sufficient investments are made to ensure delivery of sustainable infrastructure services to current and future residents. The plan will also indicate the respective financial obligations required to maintain this delivery at established levels of service. This Asset Management Plan (AMP) for the Municipality of Bayham meets all requirements as outlined within the provincial Building Together Guide for Municipal Asset Management Plans. It will serve as a strategic, tactical, and financial document, ensuring the management of the municipal infrastructure follows sound asset management practices and principles, while optimizing available resources and establishing desired levels of service. Given the expansive financial and social impact of asset management on both a municipality, and its citizens, it is critical that senior decision-makers, including department heads as well as the chief executives, are strategically involved. Measured in 2012 dollars, the replacement value of the asset classes analyzed totaled $95 million for Bayham. Road Network, $20,826,720 , 22% Bridges & Culverts, $6,168,574 , 7% Water Network, $24,930,320 , 26% Sanitary Sewer Network, $43,139,543 , 45% 2012 Replacement Value by Asset Class Total: $95,065,157 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 109 of 182 5 While the municipality is responsible for the strategic direction, it is the taxpayer in Bayham who ultimately bears the financial burden. As such, a ‘cost per household’ (CPH) analysis was conducted for each of the asset classes to determine the financial obligation of each household in sharing the replacement cost of the municipality’s assets. Such a measurement can serve as an excellent communication tool for both the administration and the council in communicating the importance of asset management to the citizen. The diagram below illustrates the total CPH, as well as the CPH for individual asset classes. In assessing the municipality’s state of the infrastructure, we examined, and graded, both the current condition (Condition vs. Performance) of the asset classes as well as the municipality’s financial capacity to fund the asset’s average annual requirement for sustainability (Funding vs. Need). We then generated the municipality’s infrastructure report card. The municipality received a cumulative GPA of ‘D+’, with an annual infrastructure deficit of $726,000. Its grades on the Funding vs. Need dimension were both inconsistent, and indicative of critical funding shortages in three of the four asset classes analyzed in this AMP. While the municipality received an ‘A’ on the Funding vs. Need dimension for its road network, a grade of ‘F’ was assigned to bridges & culverts, water and sanitary sewer networks. For both asset classes, the municipality is funding less than 20% of its annual infrastructure requirements. With a grade of ‘F’ in both its water and sanitary network, the municipality is funding below 40% of its annual infrastructure needs. On the Condition vs. Performance dimension, the municipality’s grades were equally inconsistent. Based on age data, it received: a ‘D+’ and a ‘D’ on its roads and the bridges & culverts assets, respectively; and, a ‘B+’ on both its water and sanitary networks, respectively. The ratings for the road network and culverts assets suggest that, based on age data, the assets are likely showing significant signs of deterioration and their function is likely compromised. They also signal substantial and impending financial demand on the municipality. For example, as there is a significant portion of the road network in poor and critical condition, this has generated a backlog of needs totaling approximately $5.9 million in the next 5 years. Similarly, the accumulated needs for the bridges and large structures in the next 5 years total approximately $4.8 million. Storm Sewer Network N/A Road Network (excludes gravel) Total Replacement Cost: $16,733,020 Cost Per Household: $6,744 Infrastructure Replacement Cost Per Household Total: $73,756 per household Sanitary Sewer Infrastructure Total Replacement Cost: $43,139,543 Cost Per Household: $36,130 Water Network Total Replacement Cost: $24,930,320 Cost Per Household: $28,394 Bridges & Culverts Total Replacement Cost: $6,168,574 Cost Per Household: $2,486 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 110 of 182 6 For both asset classes—as well as the remaining two—the implementation of a full condition assessment program should be an essential next step to defining actual field requirements. Structures are one of the highest liability assets a municipality owns; as such, the development and implementation of a program should receive urgent attention. In order for an AMP to be effectively put into action, it must be integrated with financial planning and long- term budgeting. We have developed scenarios that would enable Bayham to achieve full funding within 5 years or 10 years for the following: tax funded assets, including road network, bridges & culverts, and; rate funded assets, including water network, and sanitary sewer network. This AMP already assumes that, over time, the $52,000 of surplus available in the roads network will be transferred to bridges & culverts, resulting in no impact on the recommendations in this AMP. The average annual investment requirement for paved roads and bridges & culverts is $653,000. Annual revenue currently allocated to these assets is $551,000, leaving an annual deficit of $102,000. To put it another way, these infrastructure categories are currently funded at 84% of their long-term requirements. Bayham has annual tax revenues of $3,156,000 in 2013. Without consideration of any other source of revenue, full funding would require an increase in tax revenue of 3.3% over time. We recommend a 5 year option which involves full funding being achieved over 5 years by: a) allocating the $5,000 of tax revenue currently being allocated to rate funded asset categories (as listed in section 7.4 of this report) to the tax funded asset categories. b) beginning in 2015, allocating the $35,000 of tax revenues currently being invested in a waste transfer station. c) allocating the $206,000 of gas tax revenue to the paved roads category. d) increasing tax revenues by 0.4% each year for the next 5 years solely for the purpose of phasing in full funding to the two asset categories covered by this AMP. e) increasing existing and future infrastructure budgets by the applicable inflation index on an annual basis in addition to the deficit phase-in. The average annual investment requirement for sanitary services and water services is $946,000. Annual revenue currently allocated to these assets for capital purposes is $322,000 leaving an annual deficit of $624,000. To put it another way, this infrastructure category is currently funded at 34% of their long-term requirements. In 2013, Bayham has annual sanitary services revenues of $641,000 and annual water revenues of $551,000. Without any adjustments to existing revenues, a move to full funding would require a rate increase of 59.9% in the sanitary services, and 43.6% for the water services over time. We recommend a 10 year option which involves full funding being achieved over 10 years by: a) reallocating the tax revenue of $5,000 currently being allocated to water services to the tax funded asset categories in section 7.3 of this report. b) reallocating the forecasted debt cost reductions of $44,000 for water services to the applicable infrastructure deficit. c) increasing rate revenues by 6.0% for sanitary services and 3.7% for water services each year for the next 10 years solely for the purpose of phasing in full funding of the asset categories covered by this AMP. d) increasing existing and future infrastructure budgets by the applicable inflation index on an annual basis in addition to the deficit phase-in The revenue options available to Bayham allow the municipality to meet its long-term goal to fully fund its infrastructure requirements without further use of debt. However, as explained in sections 7.3.2 and 7.4.2, the recommended condition rating analysis may require otherwise. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 111 of 182 7 2.0 Introduction This Asset Management Plan meets all provincial requirements as outlined within the Ontario Building Together Guide for Municipal Asset Management Plans. As such, the following key sections and content are included: 1. Executive Summary and Introduction 2. State of the Current Infrastructure 3. Desired Levels of Service 4. Asset Management Strategy 5. Financial Strategy The following asset classes are addressed: 1. Road Network: Urban and rural, paved and gravel 2. Bridges & Culverts: Bridges and large culverts with a span greater than 3m 3. Water Network: Water mains, hydrants, meters, and valves 4. Sanitary Sewer Network: Sanitary sewer mains and facilities Municipalities are encouraged to cover all asset classes in future iterations of the AMP. This asset management plan will serve as a strategic, tactical, and financial document ensuring the management of the municipal infrastructure follows sound asset management practices and principles, while optimizing available resources and establishing desired levels of service. At a strategic level, within the State of the Current Infrastructure section, it will identify current and future challenges that should be addressed in order to maintain sustainable infrastructure services on a long-term, life cycle basis. It will outline a Desired Level of Service (LOS) Framework for each asset category to assist the development and tracking of LOS through performance measures across strategic, financial, tactical, operational, and maintenance activities within the organization. At a tactical level, within the Asset Management Strategy section, it will develop an implementation process to be applied to the needs-identification and prioritization of renewal, rehabilitation, and maintenance activities, resulting in a 10 year plan that will include growth projections. At a financial level, within the Financial Strategy section, a strategy will be developed that fully integrates with other sections of this asset management plan, to ensure delivery and optimization of the 10 year infrastructure budget. Through the development of this plan, all data, analysis, life cycle projections, and budget models will be provided through the Public Sector Digest’s CityWide suite of software products. The software and plan will be synchronized, will evolve together, and therefore, will allow for ease of updates, and annual reporting of performance measures and overall results. This will allow for continuous improvement of the plan and its projections. It is therefore recommended that the plan be revisited and updated on an annual basis, particularly as more detailed information becomes available. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 112 of 182 8 2.1 Importance of Infrastructure Municipalities throughout Ontario, large and small, own a diverse portfolio of infrastructure assets that in turn provide a varied number of services to their citizens. The infrastructure, in essence, is a conduit for the various public services the municipality provides, e.g., the roads supply a transportation network service; the water infrastructure supplies a clean drinking water service. A community’s prosperity, economic development, competitiveness, image, and overall quality of life are inherently and explicitly tied to the performance of its infrastructure. 2.2 Asset Management Plan (AMP) - Relationship to Strategic Plan The major benefit of strategic planning is the promotion of strategic thought and action. A strategic plan spells out where an organization wants to go, how it’s going to get there, and helps decide how and where to allocate resources, ensuring alignment to the strategic priorities and objectives. It will help identify priorities and guide how municipal tax dollars and revenues are spent into the future. The strategic plan usually includes a vision and mission statement, and key organizational priorities with alignment to objectives and action plans. Given the growing economic and political significance of infrastructure, the asset management plan will become a central component of most municipal strategic plans, influencing corporate priorities, objectives, and actions. 2.3 AMP - Relationship to other Plans An asset management plan is a key component of the municipality’s planning process linking with multiple other corporate plans and documents. For example: The Official Plan – The AMP should utilize and influence the land use policy directions for long-term growth and development as provided through the Official Plan. Long Term Financial Plan – The AMP should both utilize and conversely influence the financial forecasts within the long- term financial plan. Capital Budget – The decision framework and infrastructure needs identified in the AMP form the basis on which future capital budgets are prepared. Infrastructure Master Plans – The AMP will utilize goals and projections from infrastructure master plans and in turn will influence future master plan recommendations. By-Laws, standards, and policies – The AMP will influence and utilize policies and by-laws related to infrastructure management practices and standards. Regulations – The AMP must recognize and abide by industry and senior government regulations. Business Plans – The service levels, policies, processes, and budgets defined in the AMP are incorporated into business plans as activity budgets, management strategies, and performance measures. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 113 of 182 9 INFRASTRUCTURE–STRATEGIC PLAN Strategic Plan Goals, Asset Performance & Community Expectations, Legislated Requirements STATE OF THE CURRENT INFRASTRUCTURE REPORTS Asset Inventory, Valuation, Current Condition/Performance, Sustainable Funding Analysis EXPECTED LEVELS OF SERVICE Key Performance Indicators, Performance Measures, Public Engagement ASSET MANAGEMENT STRATEGY Lifecycle Analysis, Growth Requirements, Risk Management, Project Prioritization Methodologies FINANCING STRATEGY Available Revenue Analysis, Develop Optional Scenarios, Define Optimal Budget & Financial Plan AMP PERFORMANCE REPORTING Project Implementation, Key Performance Measures Tracked, Progress Reported to Senior Management & Council A r e l e v e l s o f s e r v i c e a c h i e v a b l e ? 2.4 Purpose and Methodology The following diagram depicts the approach and methodology, including the key components and links between those components that embody this asset management plan: It can be seen from the above that a municipality’s infrastructure planning starts at the corporate level with ties to the strategic plan, alignment to the community’s expectations, and compliance with industry and government regulations. Then, through the State of the Infrastructure analysis, overall asset inventory, valuation, condition and performance are reported. In this initial AMP, due to a lack of current condition data for all of asset classes, present performance and condition are estimated by using the current age of the asset in comparison to its overall useful design life. In future updates to this AMP, accuracy of reporting will be significantly increased through the use of holistically captured condition data. Also, a life cycle analysis of needs for each infrastructure class is conducted. This analysis yields the sustainable funding level, compared against actual current funding levels, and determines whether there is a funding surplus or deficit for each infrastructure program. The overall measure of condition and available funding is finally scored for each asset class and presented as a star rating (similar to the hotel star rating) and a letter grade (A-F) within the Infrastructure Report card. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 114 of 182 10 From the lifecycle analysis above, the municipality gains an understanding of the level of service provided today for each infrastructure class and the projected level of service for the future. The next section of the AMP provides a framework for a municipality to develop a Desired Level of Service (or target service level) and develop performance measures to track the year-to-year progress towards this established target level of service. The Asset Management Strategy then provides a detailed analysis for each infrastructure class. Included in this analysis are best practices and methodologies from within the industry which can guide the overall management of the infrastructure in order to achieve the desired level of service. This section also provides an overview of condition assessment techniques for each asset class; life cycle interventions required, including those interventions that yield the best return on investment; and prioritization techniques, including risk quantification, to determine which priority projects should move forward into the budget first. The Financing Strategy then fully integrates with the asset management strategy and asset management plan, and provides a financial analysis that optimizes the 10 year infrastructure budget. All revenue sources available are reviewed, such as the tax levy, debt allocations, rates, reserves, grants, gas tax, development charges, etc., and necessary budget allocations are analysed to inform and deliver the infrastructure programs. Finally, in subsequent updates to this AMP, actual project implementation will be reviewed and measured through the established performance metrics to quantify whether the desired level of service is achieved or achievable for each infrastructure class. If shortfalls in performance are observed, these will be discussed and alternate financial models or service level target adjustments will be presented. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 115 of 182 11 INFRASTRUCTURE–STRATEGIC PLAN Strategic Plan Goals, Asset Performance & Community Expectations, Legislated Requirements STATE OF THE CURRENT INFRASTRUCTURE REPORTS Asset Inventory, Valuation, Current Condition/Performance, Sustainable Funding Analysis EXPECTED LEVELS OF SERVICE Key Performance Indicators, Performance Measures, Public Engagement ASSET MANAGEMENT STRATEGY Lifecycle Analysis, Growth Requirements, Risk Management, Project Prioritization Methodologies FINANCING STRATEGY Available Revenue Analysis, Develop Optional Scenarios, Define Optimal Budget & Financial Plan AMP PERFORMANCE REPORTING Project Implementation, Key Performance Measures Tracked, Progress Reported to Senior Management & Council A r e l e v e l s o f s e r v i c e a c h i e v a b l e ? 2.5 CityWide Software alignment with AMP The plan will be built and developed hand in hand with a database of municipal infrastructure information in the CityWide software suite of products. The software will ultimately contain the municipality’s asset base, valuation information, life cycle activity predictions, costs for activities, sustainability analysis, project prioritization parameters, key performance indicators and targets, 10 year asset management strategy, and the financial plan to deliver the required infrastructure budget. The software and plan will be synchronized, and will evolve together year-to-year as more detailed information becomes available. This synchronization will allow for ease of updates, modeling and scenario building, and annual reporting of performance measures and results. This will allow for continuous improvement of the plan and its projections. It is therefore recommended that it is revisited and updated on an annual basis. The following diagram outlines the various CityWide software products and how they align to the various components of the AMP. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 116 of 182 12 3.0 State of the Infrastructure (SOTI) 3.1 Objective and Scope Objective: To identify the state of the municipality’s infrastructure today and the projected state in the future if current funding levels and management practices remain status quo. The analysis and subsequent communication tools will outline future asset requirements, will start the development of tactical implementation plans, and ultimately assist the organization to provide cost effective sustainable services to the current and future community. The approach was based on the following key industry state of the infrastructure documents: Canadian Infrastructure Report Card City of Hamilton’s State of the Infrastructure reports Other Ontario Municipal State of the Infrastructure reports The above reports are themselves based on established principles found within key, industry best practices documents such as: The National Guide for Sustainable Municipal Infrastructure (Canada) The International Infrastructure Management Manual (Australia / New Zealand) American Society of Civil Engineering Manuals (U.S.A.) Scope: Within this State of the Infrastructure report, a high level review will be undertaken for the following asset classes: 1. Road Network: Urban and rural, paved and gravel 2. Bridges & Culverts: Bridges and large culverts with a span greater than 3m 3. Water Network: Water mains, hydrants, meters, and valves 4. Sanitary Sewer Network: Sanitary sewer mains and facilities 3.2 Approach The asset classes above were reviewed at a very high level due to the nature of data and information available. Subsequent detailed reviews of this analysis are recommended on an annual basis, as more detailed conditions assessment information becomes available for each infrastructure program. 3.2.1 Base Data In order to understand the full inventory of infrastructure assets within Bayham, all tangible capital asset data, as collected to meet the PSAB 3150 accounting standard, was loaded into the CityWide Tangible Asset™ software module. This data base now provides a detailed and summarized inventory of assets as used throughout the analysis within this report and the entire Asset Management Plan. 3.2.2 Asset Deterioration Review Without detailed condition assessment, information captured holistically across entire asset networks (e.g., the entire road network), the deterioration review will rely on the ‘straight line’ amortization schedule approach provided from the accounting data. Although this approach is not as accurate for entire life cycle analysis as the use of detailed condition data, it does provide a reliable benchmark of future requirements. Each asset is analyzed individually. Therefore, while there may be inaccuracies in the data associated with any given asset, these imprecisions are minimized at the aggregate over entire asset classes. It is a sound approach for a high level review. The one exception would be the bridge and culvert assets for which actual field condition data was available and used. The condition data recalculates a Staff Report F2014-02 regarding "Asset Management Plan".File...Page 117 of 182 13 new performance age for each individual asset and, as such, a more accurate prediction of future replacement can be established and applied to the future investment requirements within this AMP. 3.2.3 Identify Sustainable Investment Requirements A gap analysis was performed to identify sustainable investment requirements for each asset category. Information on current spending levels and budgets was acquired from the organization, future investment requirements were calculated, and the gap between the two was identified. The above analysis is performed by using investment and financial planning models, and life cycle costing analysis, embedded within the CityWide software suite of applications. 3.2.4 Asset Rating Criteria Each asset category will be rated on two key dimensions: Condition vs. Performance: Based on the condition of the asset today and how well performs its function. Funding vs. Need: Based on the actual investment requirements to ensure replacement of the asset at the right time, versus current spending levels for each asset group. 3.2.5 Infrastructure Report Card The dimensions above will be based on a simple 1–5 star rating system, which will be converted into a letter grading system ranging from A-F. An average of the two ratings will be used to calculate the combined rating for each asset class. The outputs for all municipal assets will be consolidated within the CityWide software to produce one overall Infrastructure Report Card showing the current state of the assets. Grading Scale: Condition vs. Performance What is the condition of the asset today and how well does it perform its function? Star Rating Letter Grade Color Indicator Description A Excellent: No noticeable defects B Good: Minor deterioration C Fair: Deterioration evident, function is affected D Poor: Serious deterioration. Function is inadequate F Critical: No longer functional. General or complete failure Grading Scale: Funding vs. Need Based on the actual investment requirements to ensure replacement of the asset at the right time, versus current spending levels for each asset group. Star Rating Letter Grade Description A Excellent: 91 to 100% of need B Good: 76 to 90% of need C Fair: 61 to 75% of need D Poor: 46 – 60% of need F Critical: under 45% of need Staff Report F2014-02 regarding "Asset Management Plan".File...Page 118 of 182 14 3.2.6 General Methodology and Reporting Approach The report will be based on the seven key questions of asset management as outlined within the National Guide for Sustainable Municipal Infrastructure: What do you own and where is it? (inventory) What is it worth? (valuation / replacement cost) What is its condition / remaining service life? (function & performance) What needs to be done? (maintain, rehabilitate, replace) When do you need to do it? (useful life analysis) How much will it cost? (investment requirements) How do you ensure sustainability? (long-term financial plan) The above questions will be answered for each individual asset category in the following report sections. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 119 of 182 15 3.3 Road Network Infrastructure B INFRASTRUCTURE REPORT CARD GRADE 3.3 Road Network Staff Report F2014-02 regarding "Asset Management Plan".File...Page 120 of 182 16 3.3 Road Network Note: The financial analysis in this section includes paved and tar and chip roads. Gravel roads are excluded from the capital replacement analysis, as by nature, they require perpetual maintenance activities and funding. However, the gravel roads have been included in the Road Network inventory and replacement value tables. There is also further information regarding gravel roads in section 3.4 “Gravel Roads – Maintenance Requirements” of this AMP. 3.3.1 What do we own? Road Network Inventory Asset Type Asset Component Quantity/Units Road Network Guardrails Pooled Base 1,335,214m2 Asphalt 261,510m2 Gravel 431,770m2 Sidewalks 23,074m2 Streetlights 367m Tar & Chip 647,430m2 The road network data was extracted from the Tangible Capital Asset and G.I.S. modules of the CityWide software suite. 3.3.2 What is it worth? The estimated replacement value of the road network, in 2012 dollars, is approximately $21 million. The cost per household for the road network (excluding gravel) is $6,744 based on 2,481households. Road Network Replacement Value Asset Type Asset Component Quantity/Units 2012 Unit Replacement Cost 2012 Overall Replacement Cost Road Network Guardrails Pooled NRBCPI $11,016 Base 1,335,214m2 $7.49/m2 $10,000,723 Asphalt 261,510m2 $12.06/m2 $3,153,811 Gravel 431,770m2 $10.00/m2 $4,093,700 Sidewalks 23,074m2 $59.20/m2 $1,365,987 Streetlights 367m $1,800.00 $660,600 Tar & Chip 647,430m2 $2.38/m2 $1,540,883 $20,826,720 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 121 of 182 17 The pie chart below provides a breakdown of each of the network components to the overall system value. Road Network Components 3.3.3 What condition is it in? The majority, 56%, of the municipality’s road network is in fair to excellent condition, with the remaining 44% in poor to critical condition. As such, the municipality received a Condition vs. Performance rating of ‘D+’. Road Network Surface (Asphalt, Tar & Chip), Base and Sidewalks Condition by Area (m2) Staff Report F2014-02 regarding "Asset Management Plan".File...Page 122 of 182 18 3.3.4 What do we need to do to it? There are generally four distinct phases in an asset’s life cycle that require specific types of attention and lifecycle activity. These are presented at a high level for the road network below. Further detail is provided in the “Asset Management Strategy” section of this AMP. Addressing Asset Needs Phase Lifecycle Activity Asset Life Stage Minor maintenance Activities such as inspections, monitoring, sweeping, winter control, etc. 1st Qtr Major maintenance Activities such as repairing pot holes, grinding out roadway rutting, and patching sections of road. 2nd Qtr Rehabilitation Rehabilitation activities such as asphalt overlays, mill and paves, etc. 3rd Qtr Replacement Full road reconstruction 4th Qtr 3.3.5 When do we need to do it? For the purpose of this report, ‘useful life’ data for each asset class was obtained from the accounting data within the CityWide software database. This proposed useful life is used to determine replacement needs of individual assets. These needs are calculated and quantified in the system as part of the overall financial requirements. Asset Useful Life in Years Asset Type Asset Component Useful Life Road Network Guardrails 20 Base 80 Asphalt 15 Gravel 20 Sidewalks 50 Streetlights 20 Tar & Chip 15 As additional field condition information becomes available, the data can be loaded into the CityWide system to increase the accuracy of current asset age and, therefore, that of future replacement requirements. The following graph shows the projection of road network replacement costs based on the age of the asset only. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 123 of 182 19 Road Network Replacement Profile (excludes gravel roads) 3.3.6 How much money do we need? The analysis completed to determine capital revenue requirements was based on the following constraints and assumptions: 1. Replacement costs are based upon the unit costs identified within the “What is it worth” section. 2. The timing for individual road replacement was defined by the replacement year as described in the “When do you need to do it?” section. 3. All values are presented in (2012) dollars. 4. The analysis was run for an 80 year period to ensure all assets went through at least one iteration of replacement, therefore providing a sustainable projection. 3.3.7 How do we reach sustainability? Based upon the above parameters, the average annual revenue required to sustain Bayham’s paved road network is approximately $499,000. Based on Bayham’s current annual funding of $551,000, there is an annual surplus of $52,000. As such, the municipality received a Funding vs. Need rating of ‘A’. The following graph illustrates the expenditure requirements in five year increments against the sustainable funding threshold line. Sustainable Funding Requirements (excludes gravel roads) Staff Report F2014-02 regarding "Asset Management Plan".File...Page 124 of 182 20 In conclusion, based on age data only, there is a significant portion of the road network in poor and critical condition, generating a backlog of needs totaling approximately $5.9 million in the next 5 years. The implementation of a full condition assessment program for the road network should be an essential next step to defining actual field requirements. A condition assessment program will aid in prioritizing overall needs for rehabilitation and replacement and will assist with optimizing the long and short term budgets. Further detail is outlined within the “asset management strategy” section of this AMP. 3.3.8 Recommendations The municipality received an overall rating of ‘B for its road network, calculated from the Condition vs. Performance and the Funding vs. Need ratings. Accordingly, we recommend the following: 1. A condition assessment program should be established for the entire paved road network to gain a better understanding of current condition and performance as outlined further within the “Asset Management Strategy” section of this AMP. 2. As approximately 30% of the municipality’s road network is gravel roads, a detailed study should be undertaken to assess the overall maintenance costs of gravel roads and whether there is benefit to converting some gravel roads to paved , or surface treated roads, thereby reducing future costs. This is further outlined within the “Asset Management Strategy” section of this AMP. 3. Once the above studies are complete or underway, the condition data should be loaded into the CityWide software and an updated “current state of the infrastructure” analysis should be generated. 4. An appropriate % of asset replacement value should be used for operations and maintenance activities on an annual basis. This should be determined through a detailed analysis of O & M activities and be added to future AMP reporting. 5. The Infrastructure Report Card should be updated on an annual basis. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 125 of 182 21 3.4 Gravel Roads – Maintenance Requirements 3.4.1 Introduction Paved roads are usually designed and constructed with careful consideration given to the correct shape of the cross section. Once paving is complete the roadway will keep its general shape for the duration of its useful life. Gravel roads are quite different. Many have poor base construction, will be prone to wheel track rutting in wet weather, and traffic will continually displace gravel from the surface to the shoulder area, even the ditch, during wet and dry weather. Maintaining the shape of the road surface and shoulder is essential to ensure proper performance and to provide a sufficient level of service for the public. Therefore, the management of gravel roads is not through major rehabilitation and replacement, but rather through good perpetual maintenance and some minor rehabilitation which depend on a few basic principles: proper techniques and cycles for grading; the use and upkeep of good surface gravel; and, dust abatement and stabilization. 3.4.2 Maintaining a Good Cross Section In order to maintain a gravel road properly, a good cross section is required consisting of a crowned driving surface, a shoulder with correct slope, and a ditch. The crown of the road is essential for good drainage. A road with no crown, or insufficient crown, will cause water to collect on the surface during a rainfall, will soften the crust, and ultimately lead to rutting which will become severe if the subgrade also softens. Even if the subgrade remains firm, traffic will cause depressions in the road where water collects and the road will develop potholes. It is a generally accepted industry standard that 1.25cm per 12cm (one foot), approximately 4%, on the cross slope is ideal for road crown. The road shoulder serves some key functions. It supports the edge of the travelled portion of the roadway, provides a safe area for drivers to regain control of vehicles if they are forced to leave the road, and finally, carries water further away from the road surface. The shoulder should ideally meet the edge of the roadway at the same elevation and then slope away gradually towards the ditch. The ditch is the most important and common drainage structure for gravel roads. Every effort should be made to maintain a minimal ditch. The ditch should be kept free of obstructions such as eroded soil, vegetation or debris. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 126 of 182 22 3.4.3 Grading Operations Routine grading is the activity that ensures gravel roadways maintain a good cross section or proper profile. The three key components to good grading are: operating speed, blade angle, and blade pitch. Excessive operating speed can cause many problems such as inconsistent profile, and blade movement or bouncing that can cut depressions and leave ridges in the road surface. It is generally accepted that grader speed should not exceed 8km per hour. The angle of the blade is also critical for good maintenance and industry standards suggest the optimal angle is between 30 and 45 degrees. Finally, the correct pitch or tilt of the blade is very important. If the blade is pitched back too far, the material will tend to build up in front of the blade and will not fall forward, which mixes the materials, and will move along and discharge at the end of the blade. 3.4.4 Good Surface Gravel Once the correct shape is established on a roadway and drainage matters are taken care of, attention must be given to the placement of good gravel. Good surface gravel requires a percentage of stone which gives strength to support loads, particularly in wet weather. It also requires a percentage of sand size particles to fill the voids between the stones which provide stability. And finally, a percentage of plastic fines are needed to bind the material together which allows a gravel road to form a crust and shed water. Typical municipal maintenance routines will include activities to ensure a good gravel surface through both spot repairs (often annually) and also re-graveling of roadways (approximately every five years). 3.4.5 Dust Abatement and stabilization A typical maintenance activity for gravel roads also includes dust abatement and stabilization. All gravel roads will give off dust at some point, although the amount of dust can vary greatly from region to region. The most common treatment to reduce dust is the application of Calcium Chloride, in flake or liquid form, or Magnesium Chloride, generally just in liquid form. Of course, there are other products on the market as well. Calcium and Magnesium Chloride can be very effective if used properly. They are hygroscopic products which draw moisture from the air and keep the road surface constantly damp. In addition to alleviating dust issues, the continual dampness also serves to maintain the loss of fine materials within the gravel surface, which in turn helps maintain road binding and stabilization. A good dust abatement program can actually help waterproof and bind the road, in doing so can reduce gravel loss, and therefore, reduce the frequency of grading. 3.4.6 The Cost of Maintaining Gravel Roads We conducted an industry review to determine the standard cost for maintaining gravel roads. However, it became apparent that no industry standard exists for either the cost of maintenance or for the frequency at which the maintenance activities should be completed. Presented below, as a guideline only, are two studies on the maintenance costs for gravel roads: 3.4.7 Minnesota Study (2005) The first study is from the Minnesota Department of Transportation (MnDOT) Local Road Research Board (LRRB), where the researchers looked at historical and estimated cost data from multiple counties in Minnesota. The study team found that the typical maintenance schedule consisted of routine grading and re- graveling with two inches of new gravel every five years. They found that a typical road needed to be graded 21 times a year or three times a month from April – October, and the upper bound for re-graveling was five years for any road over 100 ADT; lower volume roads could possibly go longer. The calculated costs including materials, labour, and hauling totaled $1,400 per year or $67 per visit for the grading activity and $13,800 for the re-gravel activity every five years. The re-gravel included an estimate gravel cost of $7.00 per cubic yard and a 2.5” thick lift of gravel (to be compacted down to 2”). Therefore, they developed an average estimated annual maintenance cost for gravel roads at $4,160 per mile. This converts to $2,600 per km of roadway and if adjusted for inflation into 2012 dollars, using the Non- Residential Building Construction Price Index (NRBCPI), it would be $3,500. Reference: Jahren, Charles T. et. al. “Economics of Upgrading an Aggregate Road,” Minnesota Department of Transportation, St. Paul, Mn, January 2005. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 127 of 182 23 3.4.8 South Dakota study (2004) This second study was conducted by South Dakota’s Department of Transportation (SDDOT). The default maintenance program for gravel roads from SDDOT’s report includes grading 50 times per year, re- graveling once every six years, and spot graveling once per year. The unit cost for grading was very similar to Minnesota at $65 per mile, re-gravel at $7,036 per mile and spot graveling or pothole repair at $2,420 per mile, totaling to an average annual maintenance cost of $6,843 per mile. Due to the frequency of the grading activity and the addition of the spot gravel maintenance, the SDDOT number is higher than Minnesota reported even though the re-gravel activity is reported at about half of the price in Minnesota. This converts to $4,277 per km of roadway and if adjusted for inflation into 2012 dollars, using the NRBCPI, it would be $5,758. Reference: Zimmerman, K.A. and A.S. Wolters. “Local Road Surfacing Criteria,” South Dakota Department of Transportation, Pierre, SD, June 2004. 3.4.9 Ontario Municipal Benchmarking Initiative (OMBI) One of the many metrics tracked through the Ontario Municipal Benchmarking Initiative is the “Operating costs for Unpaved (Loose top) Roads per lane Km.” As referenced from the OMBI data dictionary, this includes maintenance activities such as dust suppression, loose top grading, loose top gravelling, spot base repair and wash out repair. Of the six Ontario municipalities that included 2012 costs for this category, there is a wide variation in the reporting. The highest cost per lane km was $14,900 while the lowest cost was $397. The average cost was $6,300 per lane km. Assuming two lanes per gravel road to match the studies above, the Ontario OMBI average becomes $12,600 per km of roadway. Summary of Costs Source 2012 Maintenance Cost per km (adjusted for inflation using NRBCPI) Minnesota Study $3,500 South Dakota Study $5,758 OMBI Average (six municipalities) 12,600 3.4.10 Conclusion As discussed above, there are currently no industry standards in regards to the cost of gravel road maintenance and the frequency at which the maintenance activities should be completed. Also, there is no established benchmark cost for the maintenance of a km of gravel road and the numbers presented above will vary significantly due to the level of service or maintenance that’s provided (i.e., frequency of grading cycles and re-gravel cycles). Staff Report F2014-02 regarding "Asset Management Plan".File...Page 128 of 182 24 3.4 Bridges & Culverts F INFRASTRUCTURE REPORT CARD GRADE 3.5 Bridges & Culverts Staff Report F2014-02 regarding "Asset Management Plan".File...Page 129 of 182 25 3.5 Bridges & Culverts 3.5.1 What do we own? As shown in the summary table below, the municipality owns 10 bridges and 7 large culverts. Bridges & Culverts Inventory Asset Type Asset Component Quantity/Units Bridges & Culverts Bridges 1,747m2 Culverts 1,169m2 The bridges & culverts data was extracted from the Tangible Capital Asset and G.I.S. modules of the CityWide software suite. 3.5.2 What is it worth? The estimated replacement value of the municipality’s bridges & culverts, in 2012 dollars, is approximately $6.2 million. The cost per household for bridges & culverts is $2,486 based on 2,481 households. Bridges & Culverts Replacement Value Asset Type Asset Component Quantity/Units 2012 Unit Replacement Cost 2012 Replacement Cost Bridges & Culverts Bridges 1,747m2 NRBCPI $5,758,206 Culverts 1,169m2 NRBCPI $410,368 $6,168,575 The pie chart below provides a breakdown of each of the bridges & culverts components to the overall structures value. Bridges & Culverts Components Staff Report F2014-02 regarding "Asset Management Plan".File...Page 130 of 182 26 3.5.3 What condition is it in? The vast majority, 76%, of the municipality’s bridges & culverts are in critical condition. As such, the municipality received a Condition vs. Performance rating of ‘D. Bridges & Culverts Condition by Area (m2) 3.5.4 What do we need to do to it? There are generally four distinct phases in an asset’s life cycle. These are presented at a high level for the bridge and culvert structures below. Further detail is provided in the “Asset Management Strategy” section of this AMP. Addressing Asset Needs Phase Lifecycle Activity Asset Life Stage Minor Maintenance Activities such as inspections, monitoring, sweeping, winter control, etc. 1st Qtr Major Maintenance Activities such as repairs to cracked or spalled concrete, damaged expansion joints, bent or damaged railings, etc. 2nd Qtr Rehabilitation Rehabilitation events such as structural reinforcement of structural elements, deck replacements, etc. 3rd Qtr Replacement Full structure reconstruction 4th Qtr Staff Report F2014-02 regarding "Asset Management Plan".File...Page 131 of 182 27 3.5.5 When do we need to do it? For the purpose of this report, ‘useful life’ data for each asset class was obtained from the accounting data within the CityWide software database. This proposed useful life is used to determine replacement needs of individual assets, which are calculated in the system as part of the overall financial requirements. Asset Useful Life in Years Asset Type Asset Component Useful Life in Years Bridges & Culverts Bridges 40 Culverts 40 As additional field condition information becomes available, the data can be loaded into the CityWide system to increase the accuracy of current asset age and, therefore, that of future replacement requirements. The following graph shows the projection of road network replacement costs based on the age of the asset only. The following graph shows the current projection of structure replacements based on the age of the asset only. Structures Replacement Profile 3.5.6 How much money do we need? The analysis completed to determine capital revenue requirements was based on the following constraints and assumptions: 1. Replacement costs are based upon the “What is it worth” section above. 2. The timing for individual structure replacement was defined by the replacement year as described in the “When do you need to do it?” section above. 3. All values are presented in 2012 dollars. 4. The analysis was run for a 40 year period to ensure all assets cycled through at least one iteration of replacement, therefore providing a sustainable projection. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 132 of 182 28 3.5.7 How do we reach sustainability? Based upon the above assumptions, the average annual revenue required to sustain Bayham’s bridges & culverts is $154,000. Based on Bayham’s current annual funding of $0, there is an annual deficit of $154,000. As such, the municipality received a Funding vs. Need rating of ‘F’. The following graph presents five year blocks of expenditure requirements against the sustainable funding threshold line. Sustainable Revenue Requirement In conclusion, based on the age data only, the majority of bridges and large structures are in critical condition. There is a significant backlog of needs to be addressed within the next 5 years totaling approximately $4.8 million. Structures are one of the highest liability assets a municipality owns and therefore a high priority would be to establish a condition assessment program and/or enter completed condition results into the CityWide software for further analysis. A full analysis of field condition will aid in prioritizing overall needs for rehabilitation and replacement and will assist with optimizing the long and short term budgets. Further detail is outlined within the “asset management strategy” section of this AMP. 3.5.8 Recommendations The municipality received an overall rating of ‘F’ for its bridges & culverts, calculated from the Condition vs. Performance and the Funding vs. Need ratings. Accordingly, we recommend the following: 1. As a result of the condition assessment policy and the subsequent OSIM inspections, condition data should be loaded into the CityWide software and an updated ‘current state of the infrastructure’ analysis should be generated. 2. An appropriate % of asset replacement value should be used for operations and maintenance activities on an annual basis. This should be determined through a detailed analysis of O & M activities and added to future AMP reporting. 3. The Infrastructure Report Card should be updated on an annual basis. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 133 of 182 29 3.5 Water Infrastructure D+ INFRASTRUCTURE REPORT CARD GRADE 3.6 Water Network Staff Report F2014-02 regarding "Asset Management Plan".File...Page 134 of 182 30 3.6 Water Network 3.6.1 What do we own? Bayham is responsible for the following water network inventory which includes approximately 32km of water mains: Water Network Inventory Asset Type Asset Component Quantity/Units Water Network Mains - Local (38mm) 50m Mains - Local (50mm) 650m Mains - Local (150mm) 16,500m Mains - Local (200mm) 3,800m Mains - Local (250mm) 10,820m Water Curb Stops 750 Water Hydrants 322 Water Meters 1,510 Main Valves - 2" 24 Main Valves - 4" 2 Main Valves - 6" 229 Main Valves - 8" 61 Main Valves - 10" 61 Main Valves - 12" 10 Secondary Valves - 6" 124 Air Release Valves - 1" 6 Air Release Valves - 4" 1 The water network data was extracted from the Tangible Capital Asset and G.I.S. modules of the CityWide software suite. 3.6.2 What is it worth? The estimated replacement value of the water network, in 2012 dollars, is approximately $25 million. The cost per household for the water network is $28,394 based on 878 households. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 135 of 182 31 Water Network Replacement Value Asset Type Asset Component Quantity 2012 Unit Replacement Cost 2012 Overall Replacement Cost Water Network Mains - Local (38mm) 50m $396/m $19,800 Mains - Local (50mm) 650m $398/m $258,700 Mains - Local (150mm) 16,500m $569/m $9,388,500 Mains - Local (200mm) 3,800m $649/m $2,466,200 Mains - Local (250mm) 10,820m $709/m $7,671,380 Water Curb Stops 750 $1,125 $843,750 Water Hydrants 322 $500 $1,610,000 Water Meters 1,510 $425 $641,750 Main Valves - 2" 24 $1,260 $30,240 Main Valves - 4" 2 $2,950 $5,900 Main Valves - 6" 229 $4,000 $916,000 Main Valves - 8" 61 $4,800 $292,800 Main Valves - 10" 61 $5,200 $317,200 Main Valves - 12" 10 $6,000 $60,000 Secondary Valves - 6" 124 $3,200 $396,800 Air Release Valves - 1" 6 $1,500 $9,000 Air Release Valves - 4" 1 $2,300 $2,300 $24,930,320 The pie chart below provides a breakdown of each of the network components to the overall system value. Water Network Components Staff Report F2014-02 regarding "Asset Management Plan".File...Page 136 of 182 32 3.6.3 What condition is it in? Nearly 100% the municipality’s water mains are in fair to excellent condition, with some appurtenances being in critical condition. As such, the municipality received a Condition vs. Performance rating of ‘B+’. Water Mains Condition by Length (metres) 3.6.4 What do we need to do to it? There are generally four distinct phases in an asset’s life cycle. These are presented at a high level for the water network below. Further detail is provided in the “Asset Management Strategy” section of this AMP. Addressing Asset Needs Phase Lifecycle Activity Asset Age Minor Maintenance Activities such as inspections, monitoring, cleaning and flushing, hydrant flushing, pressure tests, visual inspections, etc. 1st Qtr Major Maintenance Such events as repairing water main breaks, repairing valves, replacing individual small sections of pipe etc. 2nd Qtr Rehabilitation Rehabilitation events such as structural lining of pipes and a cathodic protection program to slow the rate of pipe deterioration. 3rd Qtr Replacement Pipe replacements 4th Qtr Staff Report F2014-02 regarding "Asset Management Plan".File...Page 137 of 182 33 3.6.5 When do we need to do it? For the purpose of this report “useful life” data for each asset class was obtained from the accounting data within the CityWide software database. This proposed useful life is used to determine replacement needs of individual assets, which are calculated in the system as part of the overall financial requirements. Asset Useful Life in Years Asset Type Asset Component Useful Life in Years Water Network Mains - Local (38mm) 100 Mains - Local (50mm) 100 Mains - Local (150mm) 100 Mains - Local (200mm) 100 Mains - Local (250mm) 100 Water Curb Stops 35 Water Hydrants 35 Water Meters 35 Main Valves - 2" 35 Main Valves - 4" 35 Main Valves - 6" 35 Main Valves - 8" 35 Main Valves - 10" 35 Main Valves - 12" 35 Secondary Valves - 6" 35 Air Release Valves - 1" 35 Air Release Valves - 4" 35 As field condition information becomes available in time, the data should be loaded into the CityWide system in order to increasingly have a more accurate picture of current asset age and condition, therefore, future replacement requirements. The following graph shows the current projection of water main replacements based on the age of the assets only. Water Network Replacement Profile Staff Report F2014-02 regarding "Asset Management Plan".File...Page 138 of 182 34 3.6.6 How much money do we need? The analysis completed to determine capital revenue requirements was based on the following assumptions: 1. Replacement costs are based upon the unit costs identified within the “What is it worth” section above. 2. The timing for individual water main replacement was defined by the replacement year as described in the “When do you need to do it?” section above. 3. All values are presented in 2012 dollars. 4. The analysis was run for a 100 year period to ensure all assets went through at least one iteration of replacement, therefore providing a sustainable projection. 3.6.7 How do we reach sustainability? Based upon the above assumptions, the average annual revenue required to sustain Bayham’s water network is approximately $345,000. Based on Bayham’s current annual funding of approximately $105,000 there is a deficit of $240,000. As such, the municipality received a Funding vs. Need rating of ‘F’. The following graph presents five year blocks of expenditure requirements against the sustainable funding threshold line. Sustainable Revenue Requirements In conclusion, Bayham’s water distribution network is generally in good condition based on age data only. There are, however, a number of hydrants and valves at the end of their useful lives generating needs totaling approximately $2 million in the next 5 years. A better understanding of field performance for the entire water distribution network should be undertaken as outlined further within the Asset Management Strategy portion of this Asset Management Plan. 3.6.8 Recommendations The municipality received an overall rating of ‘D+’ for its water network, calculated from the Condition vs. Performance and the Funding vs. Need ratings. Accordingly, we recommend the following: 1. A more detailed study to define the current condition of the water network should be undertaken as described further within the “Asset Management Strategy” section of this AMP. 2. Once the above study is complete, a new performance age should be applied to each water main and an updated “current state of the infrastructure” analysis should be generated. 3. An appropriate % of asset replacement value should be used for operations and maintenance activities on an annual basis. This should be determined through a detailed analysis of O & M activities and be added to future AMP reporting. 4. The Infrastructure Report Card should be updated on an annual basis. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 139 of 182 35 5. 3.6 Sanitary Sewer Infrastructure D+ INFRASTRUCTURE REPORT CARD GRADE 3.7 Sanitary Sewer Network Staff Report F2014-02 regarding "Asset Management Plan".File...Page 140 of 182 36 3.7 Sanitary Sewer Network 3.7.1 What do we own? The inventory components of the sanitary sewer network are outlined in the table below. The entire Network consists of approximately 47km of sewer main. Sanitary Sewer Inventory Asset Type Asset Component Quantity/Units Sanitary Sewer Network Sewer Mains - Local (50mm) 800m Sewer Mains - Local (200mm) 17,190m Sewer Mains - Local (250mm) 4,700m Sewer Mains - Local (300mm) 260m Sewer Mains - Local (350mm) 3,050m Sewer Forcemains - Local (50mm) 4,000m Sewer Forcemains - Local (100mm) 4,950m Sewer Forcemains - Local (150mm) 800m Sewer Forcemains - Local (200mm) 6,000m Sewer Forcemains - Local (250mm) 5,000m Sewer Air Release Valves Pooled Sewage Treatment 28 The Sanitary Sewer Network data was extracted from the Tangible Capital Asset and G.I.S. modules of the CityWide software application. 3.7.2 What is it worth? The estimated replacement value of the sanitary sewer network, in 2012 dollars, is approximately $43 million. The cost per household for the sanitary network is $36,130 based on 1,194 households. Sanitary Sewer Replacement Value Asset Type Asset Component Quantity 2012 Unit Replacement Cost 2012 Overall Replacement Cost Sanitary Sewer Network Sewer Mains - Local (50mm) 800m $436/m $348,800 Sewer Mains - Local (200mm) 17,190m $845/m $14,525,550 Sewer Mains - Local (250mm) 4,700m $886/m $4,164,200 Sewer Mains - Local (300mm) 260m $1,051/m $273,260 Sewer Mains - Local (350mm) 3,050m $1,280/m $3,904,000 Sewer Forcemains - Local (50mm) 4,000m $405/m $162,000 Sewer Forcemains - Local (100mm) 4,950m $440/m $2,178,000 Sewer Forcemains - Local (150mm) 800m $649/m $519,200 Sewer Forcemains - Local (200mm) 6,000m $729/m $4,374,000 Sewer Forcemains - Local (250mm) 5,000m $838/m $4,190,000 Sewer Air Release Valves Pooled $2,850 $205,655 Sewage Treatment 28 NRBCPI $8,294,878 $43,139,542 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 141 of 182 37 The pie chart below provides a breakdown of each of the network components to the overall system value. Sanitary Sewer Network Components 3.7.3 What condition is it in? All 100% of the municipality’s sanitary sewer assets are in fair to excellent condition. As such, the municipality received a Condition vs. Performance rating of ‘B+’. Sanitary Sewer Mains & Forcemains Condition by Length (m) Sewage Facilities Condition by Replacement Cost Staff Report F2014-02 regarding "Asset Management Plan".File...Page 142 of 182 38 3.7.4 What do we need to do to it? There are generally four distinct phases in an assets life cycle. These are presented at a high level for the sanitary sewer network below. Further detail is provided in the “Asset Management Strategy” section of this AMP. Addressing Asset Needs Phase Lifecycle Activity Asset Life Stage Minor Maintenance Activities such as inspections, monitoring, cleaning and flushing, zoom camera and CCTV inspections, etc. 1st Qtr Major Maintenance Activities such as repairing manholes and replacing individual small sections of pipe. 2nd Qtr Rehabilitation Rehabilitation events such as structural lining of pipes are extremely cost effective and provide an additional 75 plus years of life. 3rd Qtr Replacement Pipe replacements 4th Qtr 3.7.5 When do we need to do it? For the purpose of this report “useful life” data for each asset class was obtained from the accounting data within the CityWide software database. This proposed useful life is used to determine replacement needs of individual assets, which are calculated in the system as part of the overall financial requirements. Asset Useful Life in Years Asset Type Asset Component Useful Life in Years Sanitary Sewer Network Sewer Mains - Local (50mm) 100 Sewer Mains - Local (200mm) 100 Sewer Mains - Local (250mm) 100 Sewer Mains - Local (300mm) 100 Sewer Mains - Local (350mm) 100 Sewer Forcemains - Local (50mm) 100 Sewer Forcemains - Local (100mm) 100 Sewer Forcemains - Local (150mm) 100 Sewer Forcemains - Local (200mm) 100 Sewer Forcemains - Local (250mm) 100 Sewer Air Release Valves 35 Sewage Treatment 75 As field condition information becomes available in time, the data should be loaded into the CityWide system in order to increasingly have a more accurate picture of current asset performance age and, therefore, future replacement requirements. The following graph shows the current projection of sanitary sewer main replacements based on the age of the asset only. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 143 of 182 39 Sanitary Sewer Network Replacement Profile 3.7.6 How much money do we need? The analysis completed to determine capital revenue requirements was based on the following assumptions: 1. Replacement costs are based upon the unit costs identified within the “What is it worth” section above. 2. The timing for individual sewer main replacement was defined by the replacement year as described in the “When do you need to do it?” section above. 3. All values are presented in 2012 dollars. 4. The analysis was run for a 100 year period to ensure all assets went through at least one iteration of replacement, therefore providing a sustainable projection. 3.7.7 How do we reach sustainability? Based upon the above assumptions, the average annual revenue required to sustain Bayham’s sanitary sewer network is approximately $601,000. Based on Bayham’s current annual funding of $217,000 there is an annual deficit of $384,000. As such, the municipality received a Funding vs. Need rating of ‘F’. The following graph presents five year blocks of expenditure requirements against the sustainable funding threshold line. Sustainable Revenue Requirements Staff Report F2014-02 regarding "Asset Management Plan".File...Page 144 of 182 40 In conclusion based on age data only, the sanitary sewer network is generally in very good condition and the sanitary facilities are in fair to good condition. There are some minor replacement requirements for the sanitary facilities shown in the projections above. It should be noted, however, that a condition assessment program would outline any pipes and/or facilities that have accelerated deterioration and could be good candidates for a rehabilitation or replacement program. This is discussed further in the Asset Management Strategy portion of the Asset Management Plan. 3.7.8 Recommendations The municipality received an overall rating of ‘D+’ for its sanitary sewer network, calculated from the Condition vs. Performance and the Funding vs. Need ratings. Accordingly, we recommend the following: 1. A condition assessment program should be established for the sanitary sewer network to gain a better understanding of current condition and performance as outlined further within the “Asset Management Strategy” section of this AMP. 2. Also, a detailed study to define the current condition of the sanitary facilities and their components (structural, architectural, electrical, mechanical, process, etc) should be undertaken, as collectively they account for approximately 20% of the sanitary infrastructure’s value. 3. Once the above studies are complete or underway, the condition data should be loaded into the CityWide software and an updated “current state of the infrastructure” analysis should be generated. 4. An appropriate % of asset replacement value should be used for operations and maintenance activities on an annual basis. This should be determined through a detailed analysis of O & M activities and be added to future AMP reporting. 5. The Infrastructure Report Card should be updated on an annual basis. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 145 of 182 41 4.0 Infrastructure Report Card CUMULATIVE GPA D+ Infrastructure Report Card The Municipality of Bayham 1. Each asset category was rated on two key, equally weighted (50/50) dimensions: Condition vs. Performance, and Funding vs. Need. 2. See the “What condition is it in?” section for each asset category for its star rating on the Condition vs. Performance dimension. 3. See the “How do we reach sustainability?” section for each asset category for its star rating on the Funding vs. Need dimension. 4. The ‘Overall Rating’ below is the average of the two star ratings converted to a letter grade. Asset Category Condition vs. Performance Funding vs. Need Overall Grade Comments Road Network D+ A B The majority, 56%, of the municipality’s road network is in fair to excellent condition, with the remaining 44% in poor to critical condition. The average annual revenue required to sustain Bayham’s paved road network is approximately $499,000. Based on Bayham’s current annual funding of $551,000, there is an annual surplus of $52,000. Bridges & Culverts D F F The vast majority, 76%, of the municipality’s bridges & culverts are in critical condition. The average annual revenue required to sustain Bayham’s bridges & culverts is $154,000. Based on Bayham’s current annual funding of $0, there is an annual deficit of $154,000. Water Network B+ F D+ Nearly 100% the municipality’s water mains and facilities are in fair to excellent condition, while 1/3 of its appurtenances are in critical condition. The average annual revenue required to sustain Bayham’s water network is approximately $345,000. Based on Bayham’s current annual funding of $105,000, there is a deficit of $240,000. Sanitary Sewer Network B+ F D+ All 100% of the municipality’s sanitary sewer assets are in fair to excellent condition. The average annual revenue required to sustain Bayham’s sanitary sewer network is approximately $601,000. Based on Bayham’s current annual funding of $217,000, there is an annual deficit of $384,000. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 146 of 182 42 5.0 Desired Levels of Service Desired levels of service are high level indicators, comprising many factors, as listed below, which establish defined quality thresholds at which municipal services should be supplied to the community. They support the organisation’s strategic goals and are based on customer expectations, statutory requirements, standards, and the financial capacity of a municipality to deliver those levels of service. Levels of Service are used: to inform customers of the proposed type and level of service to be offered; to identify the costs and benefits of the services offered; to assess suitability, affordability and equity of the services offered; as a measure of the effectiveness of the asset management plan as a focus for the AM strategies developed to deliver the required level of service In order for a municipality to establish a desired level of service, it will be important to review the key factors involved in the delivery of that service, and the interactions between those factors. In addition, it will be important to establish some key performance metrics and track them over an annual cycle to gain a better understanding of the current level of service supplied. Within this first Asset Management Plan, key factors affecting level of service will be outlined below and some key performance indicators for each asset type will be outlined for further review. This will provide a framework and starting point from which the municipality can determine future desired levels of service for each infrastructure class. 5.1 Key factors that influence a level of service: Strategic and Corporate Goals Legislative Requirements Expected Asset Performance Community Expectations Availability of Finances 5.1.1 Strategic and Corporate Goals Infrastructure levels of service can be influenced by strategic and corporate goals. Strategic plans spell out where an organization wants to go, how it’s going to get there, and helps decide how and where to allocate resources, ensuring alignment to the strategic priorities and objectives . It will help identify priorities and guide how municipal tax dollars and revenues are spent into the future. The level of importance that a community’s vision is dependent upon infrastructure, will ultimately affect the levels of service provided or those levels that it ultimately aspires to deliver. 5.1.2 Legislative Requirements Infrastructure levels of service are directly influenced by many legislative and regulatory requirements. For instance, the Safe Drinking Water Act, the Minimum Maintenance Standards for municipal highways, building codes, and the Accessibility for Ontarians with Disabilities Act are all legislative requirements that prevent levels of service from declining below a certain standard. 5.1.3 Expected Asset Performance A level of service will be affected by current asset condition, and performance and limitations in regards to safety, capacity, and the ability to meet regulatory and environmental requirements. In addition, the design life of the asset, the maintenance items required, the rehabilitation or replacement schedule of the asset, and the total costs, are all critical factors that will affect the level of service that can be provided. 5.1.4 Community Expectations Levels of services are directly related to the expectations that the general public has from the infrastructure. For example, the public will have a qualitative opinion on what an acceptable road looks like, and a quantitative one on how long it should take to travel between two locations. Infrastructure costs Staff Report F2014-02 regarding "Asset Management Plan".File...Page 147 of 182 43 are projected to increase dramatically in the future, therefore it is essential that the public is not only consulted, but also be educated, and ultimately make choices with respect to the service levels that they wish to pay for. 5.1.5 Availability of Finances Availability of finances will ultimately control all aspects of a desired level of service. Ideally, these funds must be sufficient to achieve corporate goals, meet legislative requirements, address an asset’s life cycle needs, and meet community expectations. Levels of service will be dictated by availability of funds or elected officials’ ability to increase funds, or the community’s willingness to pay. 5.2 Key Performance Indicators Performance measures or key performance indicators (KPIs) that track levels of service should be specific, measurable, achievable, relevant, and timebound (SMART). Many good performance measures can be established and tracked through the CityWide suite of software products. In this way, through automation, results can be reviewed on an annual basis and adjustments can be made to the overall asset management plan, including the desired level of service targets. In establishing measures, a good rule of thumb to remember is that maintenance activities ensure the performance of an asset and prevent premature aging, whereas rehab activities extend the life of an asset. Replacement activities, by definition, renew the life of an asset. In addition, these activities are constrained by resource availability (in particular, finances) and strategic plan objectives. Therefore, performance measures should not just be established for operating and maintenance activities, but also for the strategic, financial, and tactical levels of the asset management program. This will assist all levels of program delivery to review their performance as part of the overall level of service provided. This is a very similar approach to the “balanced score card” methodology, in which financial and non- financial measures are established and reviewed to determine whether current performance meets expectations. The “balanced score card”, by design, links day to day operations activities to tactical and strategic priorities in order to achieve an overall goal, or in this case, a desired level of service. The structure of accountability and level of indicator with this type of process is represented in the following table, modified from the InfraGuide’s best practice document, “Developing Indicators and Benchmarks” published in April 2003. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 148 of 182 44 As a note, a caution should be raised over developing too many performance indicators that may result in data overload and lack of clarity. It is better to develop a select few that focus in on the targets of the asset management plan. Outlined below for each infrastructure class is a suggested service description, suggested service scope, and suggested performance indicators. These should be reviewed and updated in each iteration of the AMP. 5.3 Transportation Services 5.3.1 Service Description The municipality’s transportation network comprises asphalt, tar & chip and gravel roads, 10 bridges, 7 large culverts, sidewalks, and street lights. Together, the above infrastructure enables the municipality to deliver transportation and pedestrian facility services and give people a range of options for moving about in a safe and efficient manner. STRATEGIC COUNCIL CAO CITY ENGINEER TACTICAL TACTICAL & OPERATIONAL OPERATIONAL WATER DEPARTMENT ROAD DEPARTMENT WATER MANAGER ROAD MANAGER LEVEL OF INDICATOR MUNICIPAL STRUCTURE Staff Report F2014-02 regarding "Asset Management Plan".File...Page 149 of 182 45 5.3.2 Scope of Services Movement – providing for the movement of people and goods. Access – providing access to residential, commercial, and industrial properties and other community amenities. Recreation –providing for recreational use, such as walking, cycling, or special events such as parades. 5.3.3 Performance Indicators (reported annually) Performance Indicators (reported annually) Strategic Indicators percentage of total reinvestment compared to asset replacement value completion of strategic plan objectives (related to transportation) Financial Indicators annual revenues compared to annual expenditures annual replacement value depreciation compared to annual expenditures total cost of borrowing compared to total cost of service revenue required to maintain annual network growth Tactical Indicators percentage of road network rehabilitated / reconstructed value of bridge / large culvert structures rehabilitated or reconstructed overall road condition index as a percentage of desired condition index overall bridge condition index as a percentage of desired condition index annual adjustment in condition indexes annual percentage of network growth percent of paved road lane km where the condition is rated poor or critical number of bridge / large culvert structures where the condition is rated poor or critical percentage of road network replacement value spent on operations and maintenance percentage of bridge / large culvert structures replacement value spent on operations and maintenance Operational Indicators percentage of road network inspected within last 5 years percentage of bridge / large culvert structures inspected within last two years operating costs for paved roads per lane km operating costs for gravel roads per lane km operating costs for bridge / large culvert structures per square metre number of customer requests received annually percentage of customer requests responded to within 24 hours 5.4 Water / Sanitary / Storm Networks 5.4.1 Service Description The municipality’s water distribution network comprises 32km of water main, 322 hydrants, and 518 valves. The waste water network comprises 47km of sanitary sewer main and numerous sanitary sewer facilities. Together, the above infrastructure enables the municipality to deliver a potable water distribution service, and a waste water collection service to the residents of the municipality. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 150 of 182 46 5.4.2 Scope of services The provision of clean safe drinking water through a distribution network of water mains and pumps. The removal of waste water through a collection network of sanitary sewer mains. The removal of storm water through a collection network of storm sewer mains, and catch basins 5.4.3 Performance Indicators (reported annually) Performance Indicators (reported annually) Strategic Indicators Percentage of total reinvestment compared to asset replacement value Completion of strategic plan objectives (related water / sanitary) Financial Indicators Annual revenues compared to annual expenditures Annual replacement value depreciation compared to annual expenditures Total cost of borrowing compared to total cost of service Revenue required to maintain annual network growth Lost revenue from system outages Tactical Indicators Percentage of water / sanitary network rehabilitated / reconstructed Overall water / sanitary network condition index as a percentage of desired condition index Annual adjustment in condition indexes Annual percentage of growth in water / sanitary network Percentage of mains where the condition is rated poor or critical for each network Percentage of water / sanitary network replacement value spent on operations and maintenance Operational Indicators Percentage of water / sanitary network inspected Operating costs for the collection of wastewater per kilometre of main. Number of wastewater main backups per 100 kilometres of main Operating costs for the distribution/ transmission of drinking water per kilometre of water distribution pipe. Number of days when a boil water advisory issued by the medical officer of health, applicable to a municipal water supply, was in effect. Number of water main breaks per 100 kilometres of water distribution pipe in a year. Number of customer requests received annually per water / sanitary networks Percentage of customer requests responded to within 24 hours per water / sanitary Staff Report F2014-02 regarding "Asset Management Plan".File...Page 151 of 182 47 6.0 Asset Management Strategy 6.1 Objective To outline and establish a set of planned actions, based on best practice, that will enable the assets to provide a desired and sustainable level of service, while managing risk, at the lowest life cycle cost. The Asset Management Strategy will develop an implementation process that can be applied to the needs identification and prioritization of renewal, rehabilitation, and maintenance activities. This will assist in the production of a 10 year plan, including growth projections, to ensure the best overall health and performance of the municipality’s infrastructure. This section includes an overview of condition assessment techniques for each asset class; the life cycle interventions required, including interventions with the best ROI; and prioritization techniques, including risk, to determine which priority projects should move forward into the budget first. 6.2 Non-Infrastructure Solutions and Requirements The municipality should explore, as requested through the provincial requirements, which non-infrastructure solutions should be incorporated into the budgets for the road, water, sewer (sanitary and storm), and bridges & culverts programs. Non- Infrastructure solutions are such items as studies, policies, condition assessments, consultation exercises, etc., that could potentially extend the life of assets or lower total asset program costs in the future. Typical solutions for a municipality include linking the asset management plan to the strategic plan, growth and demand management studies, infrastructure master plans, better integrated infrastructure and land use planning, public consultation on levels of service, and condition assessment programs. As part of future asset management plans, a review of these requirements should take place, and a portion of the capital budget should be dedicated for these items in each programs budget. It is recommended, under this category of solutions, that the municipality implement holistic condition assessment programs for their road, water, sanitary, and storm sewer networks. This will lead to higher understanding of infrastructure needs, enhanced budget prioritization methodologies, and a clearer path of what is required to achieve sustainable infrastructure programs. 6.3 Condition Assessment Programs The foundation of good asset management practice is based on having comprehensive and reliable information on the current condition of the infrastructure. Municipalities need to have a clear understanding regarding performance and condition of their assets, as all management decisions regarding future expenditures and field activities should be based on this knowledge. An incomplete understanding about an asset may lead to its premature failure or premature replacement. Some benefits of holistic condition assessment programs within the overall asset management process are listed below: Understanding of overall network condition leads to better management practices Allows for the establishment of rehabilitation programs Prevents future failures and provides liability protection Potential reduction in operation / maintenance costs Accurate current asset valuation Allows for the establishment of risk assessment programs Establishes proactive repair schedules and preventive maintenance programs Avoids unnecessary expenditures Staff Report F2014-02 regarding "Asset Management Plan".File...Page 152 of 182 48 Extends asset service life therefore improving level of service Improves financial transparency and accountability Enables accurate asset reporting which, in turn, enables better decision making Condition assessment can involve different forms of analysis such as subjective opinion, mathematical models, or variations thereof, and can be completed through a very detailed or very cursory approach. When establishing the condition assessment of an entire asset class, the cursory approach (metrics such as good, fair, poor, critical) is used. This will be a less expensive approach when applied to thousands of assets, yet will still provide up to date information, and will allow for detailed assessment or follow up inspections on those assets captured as poor or critical condition later. The following section outlines condition assessment programs available for road, bridge, sewer, and water networks that would be useful for the municipality. 6.3.1 Pavement Network Inspections Typical industry pavement inspections are performed by consulting firms using specialised assessment vehicles equipped with various electronic sensors and data capture equipment. The vehicles will drive the entire road network and typically collect two different types of inspection data – surface distress data and roughness data. Surface distress data involves the collection of multiple industry standard surface distresses, which are captured either electronically, using sensing detection equipment mounted on the van, or visually, by the van's inspection crew. Examples of surface distresses are: For asphalt surfaces alligator cracking; distortion; excessive crown; flushing; longitudinal cracking; map cracking; patching; edge cracking; potholes; ravelling; rippling; transverse cracking; wheel track rutting For concrete surfaces coarse aggregate loss; corner 'C' and 'D' cracking; distortion; joint faulting; joint sealant loss; joint spalling; linear cracking; patching; polishing; potholes; ravelling; scaling; transverse cracking Roughness data capture involves the measurement of the roughness of the road, measured by lasers that are mounted on the inspection van's bumper, calibrated to an international roughness index. Most firms will deliver this data to the client in a database format complete with engineering algorithms and weighting factors to produce an overall condition index for each segment of roadway. This type of scoring database is ideal for upload into the CityWide software database, in order to tag each road with a present condition and then further life cycle analysis to determine what activity should be completed on which road, in what timeframe, and to calculate the cost for the work will be completed within the CityWide system. The above process is an excellent way to capture road condition as the inspection trucks will provide detailed surface and roughness data for each road segment, and often include video or street imagery. A very rough industry estimate of cost would be about $100 per centreline km of road. Another option for a cursory level of condition assessment is for municipal road crews to perform simple windshield surveys as part of their regular patrol. Many municipalities have created data collection inspection forms to assist this process and to standardize what presence of defects would constitute a good, fair, poor, or critical score. Lacking any other data for the complete road network, this can still be seen as a good method and will assist greatly with the overall management of the road network. The CityWide Works software has a road patrol component built in that could capture this type of inspection data during road patrols in the field, enabling later analysis of rehabilitation and replacement needs for budget development. It is recommended that the municipality establish a pavement condition assessment program and that a portion of capital funding is dedicated to this. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 153 of 182 49 6.3.2 Bridges & Culverts (greater than 3m) Inspections Ontario municipalities are mandated by the Ministry of Transportation to inspect all structures that have a span of 3 metres or more, according to the OSIM (Ontario Structure Inspection Manual). At present, in the municipality, there are 17 structures that meet this criterion. Structure inspections must be performed by, or under the guidance of, a structural engineer, must be performed on a biennial basis (once every two years), and include such information as structure type, number of spans, span lengths, other key attribute data, detailed photo images, and structure element by element inspection, rating and recommendations for repair, rehabilitation, and replacement. The best approach to develop a 10 year needs list for the municipality’s structure portfolio would be to have the structural engineer who performs the inspections to develop a maintenance requirements report, and rehabilitation and replacement requirements report as part of the overall assignment. In addition to refining the overall needs requirements, the structural engineer should identify those structures that will require more detailed investigations and non-destructive testing techniques. Examples of these investigations are: Detailed deck condition survey Non-destructive delamination survey of asphalt covered decks Substructure condition survey Detailed coating condition survey Underwater investigation Fatigue investigation Structure evaluation Through the OSIM recommendations and additional detailed investigations, a 10 year needs list will be developed for the municipality’s bridges. The 10 year needs list developed could then be further prioritized using risk management techniques to better allocate resources. Also, the results of the OSIM inspection for each structure, whether BCI (bridge condition index) or general condition (good, fair, poor, critical) should be entered into the CityWide software to update results and analysis for the development of the budget. 6.3.3 Sewer Network Inspections (Sanitary & Storm) The most popular and practical type of sanitary and storm sewer assessment is the use of Closed Circuit Television Video (CCTV). The process involves a small robotic crawler vehicle with a CCTV camera attached that is lowered down a maintenance hole into the sewer main to be inspected. The vehicle and camera then travels the length of the pipe providing a live video feed to a truck on the road above where a technician / inspector records defects and information regarding the pipe. A wide range of construction or deterioration problems can be captured including open/displaced joints, presence of roots, infiltration & inflow, cracking, fracturing, exfiltration, collapse, deformation of pipe and more. Therefore, sewer CCTV inspection is a very good tool for locating and evaluating structural defects and general condition of underground pipes. Even though CCTV is an excellent option for inspection of sewers it is a fairly costly process and does take significant time to inspect a large volume of pipes. Another option in the industry today is the use of Zoom Camera equipment. This is very similar to traditional CCTV, however, a crawler vehicle is not used but in it’s a place a camera is lowered down a maintenance hole attached to a pole like piece of equipment. The camera is then rotated towards each connecting pipe and the operator above progressively zooms in to record all defects and information about each pipe. The downside to this technique is the further down the pipe the image is zoomed, the less clarity is available to accurately record defects and measurement. The upside is the process is far quicker and significantly less expensive and an assessment of the manhole can be provided as well. Also, it is important to note that 80% of pipe deficiencies generally occur within 20 metres of each manhole. The following is a list of advantages of utilizing Zoom Camera technology: Staff Report F2014-02 regarding "Asset Management Plan".File...Page 154 of 182 50 A time and cost efficient way of examining sewer systems; Problem areas can be quickly targeted; Can be complemented by a conventional camera (CCTV), if required afterwards; In a normal environment, 20 to 30 manholes can be inspected in a single day, covering more than 1,500 meters of pipe; Contrary to the conventional camera approach, cleaning and upstream flow control is not required prior to inspection; Normally detects 80% of pipe deficiencies, as most deficiencies generally occur within 20 meters of manholes. The following table is based on general industry costs for traditional CCTV inspection and Zoom Camera inspection; however, costs should be verified through local contractors. It is for illustrative purposes only but supplies a general idea of the cost to inspect Bayham’s entire sanitary network. Sanitary and Sewer Inspection Cost Estimates Sewer Network Assessment Activity Cost Metres of Main / # of Manholes Total Sanitary Full CCTV $10 (per m) 47,000m $470,000 Zoom $300 (per mh) 588 manholes (estimated)* $176,400 *manholes estimated by using one manhole per 80 metres of main It can be seen from the above table that there is a significant cost savings achieved through the use of Zoom Camera technology. A good industry trend and best practice is to inspect the entire network using Zoom Camera technology and follow up on the poor and critical rated pipes with more detail using a full CCTV inspection. In this way, inspection expenditures are kept to a minimum, however, an accurate assessment on whether to rehabilitate or replace pipes will be provided for those with the greatest need. It is recommended that the municipality establish a sewer condition assessment program and that a portion of capital funding is dedicated to this. In addition to receiving a video and defect report of each pipe’s CCTV or Zoom camera inspection, many companies can now provide a database of the inspection results, complete with scoring matrixes that provide an overall general condition score for each pipe segment that has been assessed. Typically pipes are scored from 1 – 5, with 1 being a relatively new pipe and 5 being a pipe at the end of its design life. This type of scoring database is ideal for upload into the CityWide software database, in order to tag each pipe with a present condition and then further life cycle analysis to determine what activity should be done to which pipe, in what timeframe, and to calculate the cost for the work will be completed by the CityWide system. 6.3.4 Water network inspections Unlike sewer mains, it is very difficult to inspect water mains from the inside due to the high pressure flow of water constantly underway within the water network. Physical inspections require a disruption of service to residents, can be an expensive exercise, and are time consuming to set up. It is recommended practice that physical inspection of water mains typically only occurs for high risk, large transmission mains within the system, and only when there is a requirement. There are a number of high tech inspection techniques in the industry for large diameter pipes but these should be researched first for applicability as they are quite expensive. Examples are: Remote eddy field current (RFEC) Ultrasonic and acoustic techniques Impact echo (IE) Georadar Staff Report F2014-02 regarding "Asset Management Plan".File...Page 155 of 182 51 For the majority of pipes within the distribution network gathering key information in regards to the main and its environment can supply the best method to determine a general condition. Key data that could be used, along with weighting factors, to determine an overall condition score are listed below. Age Material Type Breaks Hydrant Flow Inspections Soil Condition Understanding the age of the pipe will determine useful life remaining, however, water mains fail for many other reasons than just age. The pipe material is important to know as different pipe types have different design lives and different deterioration profiles. Keeping a water main break history is one of the best analysis tools to predict future pipe failures and to assist with programming rehabilitation and replacement schedules. Also, most municipalities perform hydrant flow tests for fire flow prevention purposes. The readings from these tests can also help determine condition of the associated water main. If a hydrant has a relatively poor flow condition it could be indicative of a high degree of encrustation within the attached water main, which could then be flagged as a candidate for cleaning or possibly lining. Finally, soil condition is important to understand as certain soil types can be very aggressive at causing deterioration on certain pipe types. It is recommended that the municipality develop a rating system for the mains within the distribution network based on the availability of key data, and that funds are budgeted for this development. Also, it is recommended that the municipality utilize the CityWide Works application to track water main break work orders and hydrant flow inspection readings as a starting point to develop a future scoring database for each water main. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 156 of 182 52 6.4 AM Strategy – Life Cycle Analysis Framework An industry review was conducted to determine which life cycle activities can be applied at the appropriate time in an asset’s life, to provide the greatest additional life at the lowest cost. In the asset management industry, this is simply put as doing the right thing to the right asset at the right time. If these techniques are applied across entire asset networks or portfolios (e.g., the entire road network), the municipality could gain the best overall asset condition while expending the lowest total cost for those programs. 6.4.1 Paved Roads The following analysis has been conducted at a fairly high level, using industry standard activities and costs for paved roads. With future updates of this Asset Management Strategy, the municipality may wish to run the same analysis with a detailed review of municipality activities used for roads and the associated local costs for those work activities. All of this information can be input into the CityWide software suite in order to perform updated financial analysis as more detailed information becomes available. The following diagram depicts a general deterioration profile of a road with a 30 year life. As shown above, during the road’s life cycle there are various windows available for work activity that will maintain or extend the life of the asset. These windows are: maintenance; preventative maintenance; rehabilitation; and replacement or reconstruction. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 157 of 182 53 The windows or thresholds for when certain work activities should be applied to also coincide approximately with the condition state of the asset as shown below: Asset Condition and Related Work Activity: Paved Roads Condition Condition Range Work Activity excellent condition (Maintenance only phase) 100-76 maintenance only good Condition (Preventative maintenance phase) 75 - 51 crack sealing emulsions fair Condition (Rehabilitation phase) 50 -26 resurface - mill & pave resurface - asphalt overlay single & double surface treatment (for rural roads) poor Condition (Reconstruction phase) 25 - 1 reconstruct - pulverize and pave reconstruct - full surface and base reconstruction critical Condition (Reconstruction phase) 0 critical includes assets beyond their useful lives which make up the backlog. They require the same interventions as the “poor” category above. With future updates of this Asset Management Strategy the municipality may wish to review the above condition ranges and thresholds for when certain types of work activity occur, and adjust to better suit the municipality’s work program. Also note: when adjusting these thresholds, it actually adjusts the level of service provided and ultimately changes the amount of money required. These threshold and condition ranges can be easily updated with the CityWide software suite and an updated financial analysis can be calculated. These adjustments will be an important component of future Asset Management Plans, as the Province requires each municipality to present various management options within the financing plan. The table below outlines the costs for various road activities, the added life obtained for each, the condition range at which they should be applied, and the cost of 1 year added life for each (cost of activity / added life) in order to present an apples to apples comparison. Road Lifecycle Activity Options Treatment Average Unit Cost (per sq. m) Added Life (Years) Condition Range Cost Of Activity/Added Life Urban Reconstruction $205 30 25 - 0 $6.83 Urban Resurfacing $84 15 50 - 26 $5.60 Rural Reconstruction $135 30 25 - 0 $4.50 Rural Resurfacing $40 15 50 - 26 $2.67 Double Surface Treatment $25 10 50 - 26 $2.50 Routing & Crack Sealing (P.M) $2 3 75 - 51 $0.67 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 158 of 182 54 As can be seen in the table above, preventative maintenance activities such as routing and crack sealing have the lowest associated cost (per sq. m) in order to obtain one year of added life. Of course, preventative maintenance activities can only be applied to a road at a relatively early point in the life cycle. It is recommended that the municipality engage in an active preventative maintenance program for all paved roads and that a portion of the maintenance budget is allocated to this. Also, rehabilitation activities, such as urban and rural resurfacing or double surface treatments (tar and chip) for rural roads have a lower cost to obtain each year of added life than full reconstruction activities. It is recommended, if not in place already, that the municipality engages in an active rehabilitation program for urban and rural paved roads and that a portion of the capital budget is dedicated to this. Of course, in order to implement the above programs it will be important to also establish a general condition score for each road segment, established through standard condition assessment protocols as previously described. It is important to note that a “worst first” budget approach, whereby no life cycle activities other than reconstruction at the end of a roads life are applied, will result in the most costly method of managing a road network overall. 6.4.2 Gravel Roads The life cycle activities required for these roads are quite different from paved roads. Gravel roads require a cycle of perpetual maintenance, including general re-grading, reshaping of the crown and cross section, gravel spot and section replacement, dust abatement and ditch clearing and cleaning. Gravel roads can require frequent maintenance, especially after wet periods and when accommodating increased traffic. Wheel motion shoves material to the outside (as well as in-between travelled lanes), leading to rutting, reduced water-runoff, and eventual road destruction if unchecked. This deterioration process is prevented if interrupted early enough, simple re-grading is sufficient, with material being pushed back into the proper profile. As a high proportion of gravel roads can have a significant impact on the maintenance budget, it is recommended that with further updates of this asset management plan the municipality study the traffic volumes and maintenance requirements in more detail for its gravel road network. Similar studies elsewhere have found converting certain roadways to paved roads can be very cost beneficial especially if frequent maintenance is required due to higher traffic volumes. Roads within the gravel network should be ranked and rated using the following criteria: Usage - traffic volumes and type of traffic Functional importance of the roadway Known safety issues Frequency of maintenance and overall expenditures required Through the above type of analysis, a program could be introduced to convert certain gravel roadways into paved roads, reducing overall costs, and be brought forward into the long range budget. 6.4.3 Sanitary and Storm Sewers The following analysis has been conducted at a fairly high level, using industry standard activities and costs for sanitary and storm sewer rehabilitation and replacement. With future updates of this asset management strategy, the municipality may wish to run the same analysis with a detailed review of municipality activities used for sewer mains and the associated local costs for those work activities. All of this information can be input into the CityWide software suite in order to perform updated financial analysis as more detailed information becomes available. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 159 of 182 55 The following diagram depicts a general deterioration profile of a sewer main with a 100 year life. As shown above, during the sewer main’s life cycle there are various windows available for work activity that will maintain or extend the life of the asset. These windows are: maintenance; major maintenance; rehabilitation; and replacement or reconstruction. The windows or thresholds for when certain work activities should be applied also coincide approximately with the condition state of the asset as shown below: Asset Condition and Related Work Activity: Sewer Main Condition Condition Range Work Activity excellent condition (Maintenance only phase) 100-76 maintenance only (cleaning & flushing etc.) good Condition (Preventative maintenance phase) 75 - 51 mahhole repairs small pipe section repairs fair Condition (Rehabilitation phase) 50 -26 structural relining poor Condition (Reconstruction phase) 25 - 1 pipe replacement critical Condition (Reconstruction phase) 0 critical includes assets beyond their useful lives which make up the backlog. They require the same interventions as the “poor” category above. With future updates of this Asset Management Strategy the municipality may wish to review the above condition ranges and thresholds for when certain types of work activity occur, and adjust to better suit the municipality’s work program. Also note: when adjusting these thresholds, it actually adjusts the level of service provided and ultimately changes the amount of money required. These threshold and condition ranges can be easily updated with the CityWide software suite and an updated financial analysis can be calculated. These adjustments will be an important component of future Asset Management Plans, as the province requires each municipality to present various management options within the financing plan. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 160 of 182 56 The table below outlines the costs, by pipe diameter, for various sewer main rehabilitation (lining) and replacement activities. The columns display the added life obtained for each activity, the condition range at which they should be applied, and the cost of 1 year added life for each (cost of activity / added life) in order to present an apples to apples comparison. Sewer Main Lifecycle Activity Options Category Cost (per m) Added Life Condition Range 1 year Added Life Cost (Cost / Added Life) Structural Rehab (m) 0 - 325mm $174.69 75 50 - 75 $2.33 325 - 625mm $283.92 75 50 - 75 $3.79 625 - 925mm $1,857.11 75 50 - 75 $24.76 > 925mm $1,771.34 75 50 - 75 $23.62 Replacement (m) 0 - 325mm $475.00 100 76 - 100 $4.75 325 - 625mm $725.00 100 76 - 100 $7.25 625 - 925mm $900.00 100 76 - 100 $9.00 > 925mm $1,475.00 100 76 - 100 $14.75 As can be seen in the above table, structural rehabilitation or lining of sewer mains is an extremely cost effective industry activity and solution for pipes with a diameter less than 625mm. The unit cost of lining is approximately one third of replacement and the cost to obtain one year of added life is half the cost. For Bayham, this diameter range would account for over 100% of sanitary sewer mains. Structural lining has been proven through industry testing to have a design life (useful life) of 75 years; however, it is believed that liners will probably obtain 100 years of life (the same as a new pipe). For sewer mains with diameters greater than 625mm specialized liners are required and therefore the costs are no longer effective. It should be noted, however, that the industry is continually expanding its technology in this area and therefore future costs should be further reviewed for change and possible price reductions. It is recommended, if not in place already, that the municipality engage in an active structural lining program for sanitary and storm sewer mains and that a portion of the capital budget be dedicated to this. In order to implement the above, it will be important to also establish a condition assessment program to establish a condition score for each sewer main within the sanitary and storm collection networks, and therefore identify which pipes are good candidates for structural lining. 6.4.4 Bridges & Culverts (greater than 3m span) The best approach to develop a 10 year needs list for the municipality’s relatively small bridge structure portfolio would be to have the structural engineer who performs the inspections to develop a maintenance requirements report, a rehabilitation and replacement requirements report and identify additional detailed inspections as required. This approach is described in more detail within the “Bridges & Culverts (greater than 3m) Inspections” section above. 6.4.5 Water Network As with roads and sewers above, the following analysis has been conducted at a fairly high level, using industry standard activities and costs for water main rehabilitation and replacement. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 161 of 182 57 The following diagram depicts a general deterioration profile of a water main with an 80 year life. As shown above, during the water main’s life cycle there are various windows available for work activity that will maintain or extend the life of the asset. These windows are: maintenance; major maintenance; rehabilitation; and replacement or reconstruction. The windows or thresholds for when certain work activities should be applied also coincide approximately with the condition state of the asset as shown below: Asset Condition and Related Work Activity: Water Main Condition Condition Range Work Activity excellent condition (Maintenance only phase) 100-76 maintenance only (cleaning & flushing etc.) good Condition (Preventative maintenance phase) 75 - 51 water main break repairs small pipe section repairs fair Condition (Rehabilitation phase) 50 -26 structural water main relining poor Condition (Reconstruction phase) 25 - 1 pipe replacement critical Condition (Reconstruction phase) 0 critical includes assets beyond their useful lives which make up the backlog. They require the same interventions as the “poor” category above. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 162 of 182 58 Water main Lifecycle Activity Option Category Cost Added Life Condition Range Cost of Activity / Added Life Structural Rehab (m) 0.000 - 0.150m $209.70 50 50 - 75 $4.19 0.150 - 0.300m $315.00 50 50 - 75 $6.30 0.300 - 0.400m $630.00 50 50 - 75 $12.60 0.400 - 0.700m $1,500.00 50 50 - 75 $30.00 0.700 m - & + $2,000.00 50 50 - 75 $40.00 Replacement (m) 0.000 - 0.150m $233.00 80 76 - 100 $2.91 0.150 - 0.300m $350.00 80 76 - 100 $4.38 0.300 - 0.400m $700.00 80 76 - 100 $8.75 0.400 - 0.700m $1,500.00 80 76 - 100 $18.75 0.700 m - & + $2,000.00 80 76 - 100 $25.00 Water rehab technologies still require some digging (known as low dig technologies, due to lack of access) and are actually more expensive on a life cycle basis. However, if the road above the water main is in good condition lining avoids the cost of road reconstruction still resulting in a cost effective solution. It should be noted, that the industry is continually expanding its technology in this area and therefore future costs should be further reviewed for change and possible price reductions. At this time, it is recommended that the municipality only utilize water main structural lining when the road above requires rehab or no work. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 163 of 182 59 6.5 Growth and Demand Typically a municipality will have specific plans associated with population growth. It is essential that the asset management strategy should address not only the existing infrastructure, as above, but must include the impact of projected growth on defined project schedules and funding requirements. Projects would include the funding of the construction of new infrastructure, and/or the expansion of existing infrastructure to meet new demands. The municipality should enter these projects into the CityWide software in order to be included within the short and long term budgets as required. 6.6 Project Prioritization The above techniques and processes when established for the road, water, sewer networks and bridges will supply a significant listing of potential projects. Typically the infrastructure needs will exceed available resources and therefore project prioritization parameters must be developed to ensure the right projects come forward into the short and long range budgets. An important method of project prioritization is to rank each project, or each piece of infrastructure, on the basis of how much risk it represents to the organization. 6.6.1 Risk Matrix and Scoring Methodology Risk within the infrastructure industry is often defined as the probability (likelihood) of failure multiplied by the consequence of that failure. RISK = LIKELIHOOD OF FAILURE x CONSEQUENCE OF FAILURE The likelihood of failure relates to the current condition state of each asset, whether they are in excellent, good, fair, poor or critical condition, as this is a good indicator regarding their future risk of failure. The consequence of failure relates to the magnitude, or overall effect, that an asset’s failure will cause. For instance, a small diameter water main break in a sub division may cause a few customers to have no water service for a few hours, whereby a large trunk water main break outside a hospital could have disastrous effects and would be a front page news item. The following table represents the scoring matrix for risk: All of the municipality’s assets analyzed within this asset management plan have been given both a likelihood of failure score and a consequence of failure score within the CityWide software. The following risk scores have been developed at a high level for each asset class within the CityWide software system. It is recommended that the municipality undertake a detailed study to develop a more Staff Report F2014-02 regarding "Asset Management Plan".File...Page 164 of 182 60 tailored suite of risk scores, particularly in regards to the consequence of failure, and that this be updated within the CityWide software with future updates to this Asset Management Plan. The current scores that will determine budget prioritization currently within the system are as follows: All assets: The Likelihood of Failure score is based on the condition of the assets: Likelihood of Failure: All Assets Asset condition Likelihood of failure Excellent condition Score of 1 Good condition Score of 2 Fair condition Score of 3 Poor condition Score of 4 Critical condition Score of 5 Bridges (based on valuation): The consequence of failure score for this initial AMP is based upon the replacement value of the structure. The higher the value, probably the larger the structure and therefore probably the higher the consequential risk of failure: Consequence of Failure: Bridges Replacement Value Consequence of failure Up to $100k Score of 1 $101 to $250k Score of 2 $251 to $500k Score of 3 $501 to $850k Score of 4 $851k and over Score of 5 Roads (based on classification): The consequence of failure score for this initial AMP is based upon the road classification as this will reflect traffic volumes and number of people affected. Consequence of Failure: Roads Road Classification Consequence of failure Gravel Score of 1 Tar & Chip Score of 3 Asphalt Score of 5 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 165 of 182 61 Sanitary Sewer (based on diameter): The consequence of failure score for this initial AMP is based upon pipe diameter as this will reflect potential upstream service area affected. Consequence of Failure: Sanitary Sewer Pipe Diameter Consequence of failure Up to 100mm Score of 1 150-200mm Score of 2 201-250mm Score of 3 251-300mm Score of 4 301mm and over Score of 5 Water (based on diameter): The consequence of failure score for this initial AMP is based upon pipe diameter as this will reflect potential service area affected. Consequence of Failure: Water Pipe Diameter Consequence of Failure Up to 50mm Score of 1 51 – 100mm Score of 2 101 – 150mm Score of 3 151 – 200mm Score of 4 201 and over Score of 5 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 166 of 182 62 7.0 Financial Strategy 7.1 General overview of financial plan requirements In order for an AMP to be effectively put into action, it must be integrated with financial planning and long- term budgeting. The development of a comprehensive financial plan will allow Bayham to identify the financial resources required for sustainable asset management based on existing asset inventories, desired levels of service and projected growth requirements. The following pyramid depicts the various cost elements and resulting funding levels that should be incorporated into AMP’s that are based on best practices. This report develops such a financial plan by presenting several scenarios for consideration and culminating with final recommendations. As outlined below, the scenarios presented model different combinations of the following components: a) the financial requirements (as documented in the SOTI section of this report) for: existing assets existing service levels requirements of contemplated changes in service levels (none identified for this plan) requirements of anticipated growth (none identified for this plan) b) use of traditional sources of municipal funds: tax levies user fees reserves debt (no additional debt required for this AMP) development charges (not applicable) Staff Report F2014-02 regarding "Asset Management Plan".File...Page 167 of 182 63 c) use of non-traditional sources of municipal funds: reallocated budgets (not required for this AMP) partnerships (not applicable) procurement methods (no changes recommended) d) use of senior government funds: gas tax grants (not included in this plan due to Provincial requirements for firm commitments) If the financial plan component of an AMP results in a funding shortfall, the Province requires the inclusion of a specific plan as to how the impact of the shortfall will be managed. In determining the legitimacy of a funding shortfall, the Province may evaluate a municipality’s approach to the following: a) in order to reduce financial requirements, consideration has been given to revising service levels downward b) all asset management and financial strategies have been considered. For example: if a zero debt policy is in place, is it warranted? If not, the use of debt should be considered. do user fees reflect the cost of the applicable service? If not, increased user fees should be considered. This AMP includes recommendations that avoid long-term funding deficits. 7.2 Financial information relating to Bayham’s AMP 7.2.1 Funding objective We have developed scenarios that would enable Bayham to achieve full funding within 5 years or 10 years for the following assets: a) Tax funded assets – Road network (paved roads); Bridges & Culverts; Storm Sewer Network b) Rate funded assets – Water Network; Sanitary Sewer Network Note: For the purposes of this AMP, we have excluded the category of gravel roads since gravel roads are a perpetual maintenance asset and end of life replacement calculations do not normally apply. If gravel roads are maintained properly they, in essence, could last forever. For each scenario developed we have included strategies, where applicable, regarding the use of tax revenues, user fees and reserves. 7.3 Tax funded assets 7.3.1 Current funding position Tables 1 and 2 outline, by asset category, Bayham’s average annual asset investment requirements, current funding positions and funding increases required to achieve full funding on assets funded by taxes. Table 1. Summary of Infrastructure Requirements & Current Funding Available Asset Category Average Annual Investment Required 2013 Annual Funding Available Annual Deficit (Surplus) Taxes Gas Tax Taxes to Reserves Total Paved Roads 499,000 338,000 206,000 7,000 551,000 -52,000 Bridges & Culverts 154,000 0 0 0 0 154,000 Other 0 0 0 0 0 0 Total 653,000 338,000 206,000 7,000 551,000 102,000 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 168 of 182 64 Note: As illustrated in table 1, paved roads are in a surplus position. This AMP assumes that, over time, this $52,000 of funding will be transferred to bridges & culverts, resulting in no impact on the recommendations in this AMP. 7.3.2. Recommendations for full funding The average annual investment requirement for paved roads and bridges/culverts is $653,000. Annual revenue currently allocated to these assets is $551,000, leaving an annual deficit of $102,000. To put it another way, these infrastructure categories are currently funded at 84% of their long-term requirements. Bayham has annual tax revenues of $3,156,000 in 2013. As illustrated in table 2, without consideration of any other source of revenue, full funding would require an increase in tax revenue of 3.3% over time. Table 2. Overview of Revenue Requirements for Full Funding Asset Category Tax Increase Required for Full Funding Paved Roads -1.6% Bridges & Culverts 4.9% Other 0.0% Total 3.3% As outlined in section 7.4 below, there is $5,000 of tax revenues currently being allocated to water services. We are recommending that this revenue be reallocated to the tax based categories in this section of the report so that rate revenues fully fund water services. Also, there is currently $35,000 of tax revenues being allocated for a waste transfer station. These funds are available beginning in 2015 for AMP purposes. Table 3 outlines these concepts and presents two options: Table 3. Effect of Reallocating Tax Revenue Currently Allocated to Water Services 5 Years 10 Years Infrastructure Deficit as Outlined in Table 1 102,000 102,000 Tax Revenues Available in 2015 re Waste Transfer Station -35,000 -35,000 Reallocation of Tax Revenue From Water Services -5,000 -5,000 Net Infrastructure Deficit to be Addressed by Taxes 62,000 62,000 Resulting Tax Increase Required: Total Over Time 2.0% 2.0% Annually 0.4% 0.2% We recommend the 5 year option in table 3. This involves full funding being achieved over 5 years by: a) over the phase-in period, allocating the $5,000 of tax revenue currently being allocated to rate funded asset categories (as listed in section 7.4 of this report) to the tax funded asset categories as outlined above. b) beginning in 2015, reallocating the $35,000 of tax revenues currently being invested in a waste transfer station. c) allocating the $206,000 of gas tax revenue to the paved roads category. d) increasing tax revenues by 0.4% each year for the next 5 years solely for the purpose of phasing in full funding to the two asset categories covered by this AMP. e) increasing existing and future infrastructure budgets by the applicable inflation index on an annual basis in addition to the deficit phase-in. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 169 of 182 65 Notes: 1. As in the past, periodic senior government infrastructure funding will most likely be available during the phase-in period. By Provincial AMP rules, this funding cannot be incorporated into the AMP unless there are firm commitments in place. 2. As illustrated in table 1, the paved roads category is in a surplus position. Over time, $52,000 of funding currently being allocated to this category should be transferred to the bridges/culverts category. Although this option achieves full funding on an annual basis in 5 years and provides financial sustainability over the period modeled (to 2050), the recommendations do require prioritizing capital projects to fit the resulting annual funding available. As of 2013, age based data shows a pent up investment demand of $5,487,000 for paved roads and $4,867,000 for bridges/culverts. Prioritizing future projects will require the age based data to be replaced by condition based data. Although our recommendations include no further use of debt, the results of the condition based analysis may require otherwise. 7.4 Rate funded assets 7.4.1 Current funding position Tables 4 and 5 outline, by asset category, Bayham’s average annual asset investment requirements, current funding positions and funding increases required to achieve full funding on assets funded by rates. Table 4. Summary of Infrastructure Requirements & Current Funding Available Asset Category Average Annual Investment Required 2013 Annual Funding Available Annual Deficit Rates Less: Allocated to Operations Other Revenue (see note below) Total Sanitary Services 601,000 641,000 -455,000 31,000 217,000 384,000 Water Services 345,000 551,000 -451,000 5,000 105,000 240,000 Total 946,000 1,192,000 -906,000 36,000 322,000 624,000 Other revenue in table 4 consists of the following: a) Sanitary Services: Bayham collects fees from customers connecting into the system in order to recover an appropriate share of previous infrastructure investment. From 2013 to 2017, this revenue is estimated to be $85,600 annually. From 2018 on, it is estimated to be $21,000. Since the $21,000 is sustainable, we have built that amount into the revenue available in table 4. The balance of $64,600 for the years 2013 to 2017 is being allocated to the appropriate reserve for emergency and priority sanitary services investment. The amount of $31,000 in table 4 is comprised of the above $21,000 plus an annual $10,000 of connection charges. b) Water Services: This amount consists of $5,000 of tax revenue. The average annual investment requirement for sanitary services and water services is $946,000. Annual revenue currently allocated to these assets for capital purposes is $322,000 leaving an annual deficit of $624,000. To put it another way, this infrastructure category is currently funded at 34% of their long-term requirements. In 2013, Bayham has annual sanitary services revenues of $641,000 and annual water revenues of $551,000. As illustrated in table 5, without any adjustments to existing revenues, a move to full funding would require the following increases over time. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 170 of 182 66 Table 5. Overview of Revenue Decreases Required for Full Funding Asset Category Rate Increase Required for Full Funding Sanitary Services 59.9% Water Services 43.6% As illustrated in table 4, there is $5,000 of tax revenues currently being allocated to water services. We are recommending that these revenues be reallocated to the tax based categories in section 7.3 above so that rate revenues fully fund water services. As illustrated in table 9, Bayham’s debt payments for water services will be decreasing by $0 from 2013 to 2017 (5 years). Although not illustrated, debt payments will decrease by $44,000 from 2013 to 2022 (10 years). Our recommendations include capturing those decreases in cost and allocating it to the infrastructure deficits outlined above. Table 6 illustrates the above concepts and presents 2 options. Table 6. Effect of Reallocating Taxes to Tax Funded Asset Categories and Incorporating Debt Cost Reductions Sanitary Services Water Services 5 Years 10 Years 5 Years 10 Years Infrastructure Deficit as Outlined in Table 4 384,000 384,000 240,000 240,000 Reallocation of Tax Revenue 0 0 5,000 5,000 Change in Debt Costs 0 0 0 -44,000 Net Infrastructure Deficit to be Addressed by Rates 384,000 384,000 245,000 201,000 Resulting Rate Increase Required: Total Over Time 59.9% 59.9% 44.5% 36.5% Annually 12.0% 6.0% 8.9% 3.7% Considering all of the above information, we recommend the 10 year option in table 6. This involves full funding being achieved over 10 years by: a) over the phase-in period, reallocating the tax revenue of $5,000 currently being allocated to water services to the tax funded asset categories in section 7.3 of this report. b) when realized, reallocating the debt cost reductions of $44,000 for water services to the applicable infrastructure deficit. c) increasing rate revenues by 6.0% for sanitary services and 3.7% for water services each year for the next 10 years solely for the purpose of phasing in full funding of the asset categories covered by this AMP. d) increasing existing and future infrastructure budgets by the applicable inflation index on an annual basis in addition to the deficit phase-in. Notes: 1. As in the past, periodic senior government infrastructure funding will most likely be available during the phase-in period. By Provincial AMP rules, this funding cannot be incorporated into an AMP unless there are firm commitments in place. 2. We realize that raising rate revenues by the amounts recommended above for infrastructure purposes will be very difficult to do. However, considering a longer phase-in window may have even greater consequences in terms of infrastructure failure. 3. Any increase in rates required for operations would be in addition to the above recommendations. Although this option achieves full funding on an annual basis in 10 years and provides financial sustainability over the period modeled (to 2050), the recommendations do require prioritizing capital Staff Report F2014-02 regarding "Asset Management Plan".File...Page 171 of 182 67 projects to fit the resulting annual funding available. As of 2013, age based data shows a pent up investment demand of $330,000 for sanitary services and $2,050,000 for water services. Prioritizing future projects will require the age based data to be replaced by condition based data. Although our recommendations include no further use of debt, the results of the condition based analysis may require otherwise. 7.5 Use of debt For reference purposes, table 7 outlines the premium paid on a project if financed by debt. For example, a $1M project financed at 3.0%1 over 15 years would result in a 26% premium or $260,000 of increased costs due to interest payments. For simplicity, the table does not take into account the time value of money or the effect of inflation on delayed projects. Table 7. Total Interest Paid as a % of Project Costs Interest Rate Number Of Years Financed 5 10 15 20 25 30 7.0% 22% 42% 65% 89% 115% 142% 6.5% 20% 39% 60% 82% 105% 130% 6.0% 19% 36% 54% 74% 96% 118% 5.5% 17% 33% 49% 67% 86% 106% 5.0% 15% 30% 45% 60% 77% 95% 4.5% 14% 26% 40% 54% 69% 84% 4.0% 12% 23% 35% 47% 60% 73% 3.5% 11% 20% 30% 41% 52% 63% 3.0% 9% 17% 26% 34% 44% 53% 2.5% 8% 14% 21% 28% 36% 43% 2.0% 6% 11% 17% 22% 28% 34% 1.5% 5% 8% 12% 16% 21% 25% 1.0% 3% 6% 8% 11% 14% 16% 0.5% 2% 3% 4% 5% 7% 8% 0.0% 0% 0% 0% 0% 0% 0% It should be noted that current interest rates are near all-time lows. Sustainable funding models that include debt need to incorporate the risk of rising interest rates. The following graph shows where historical lending rates have been: 1 Current municipal Infrastructure Ontario rates for 15 year money is 3.2%. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 172 of 182 68 0.00% 2.00% 4.00% 6.00% 8.00% 10.00% 12.00% 14.00% 16.00% 19 9 0 19 9 1 19 9 2 19 9 3 19 9 4 19 9 5 19 9 6 19 9 7 19 9 8 19 9 9 20 0 0 20 0 1 20 0 2 20 0 3 20 0 4 20 0 5 20 0 6 20 0 7 20 0 8 20 0 9 20 1 0 20 1 1 20 1 2 Year Historical Prime Business Interest Rate As illustrated in table 7, a change in 15 year rates from 3% to 6% would change the premium from 26% to 54%. Such a change would have a significant impact on a financial plan. Tables 8 and 9 outline how Bayham has historically used debt for investing in the asset categories as listed. There is currently $321,000 of debt outstanding for the assets covered by this AMP. In terms of overall debt capacity, Bayham currently has $1,036,000 of total outstanding debt and $171,000 of total annual principal and interest payment commitments. These principal and interest payments are well within its provincially prescribed annual maximum of $1,408,000. Table 8. Overview of Use of Debt Asset Category Current Debt Outstanding Use Of Debt In Last Five Years 2009 2010 2011 2012 2013 Paved Roads 0 0 0 0 0 0 Bridges & Culverts 0 0 0 0 0 715,000 Other 0 0 0 0 0 0 Sanitary Services 0 0 0 0 0 0 Water Services 321,000 0 0 359,000 0 0 Total for AMP Categories 321,000 0 0 359,000 0 715,000 Non AMP Debt 715,000 0 0 715,000 0 0 Overall Total 1,036,000 0 0 1,074,000 0 715,000 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 173 of 182 69 Table 9. Overview of Debt Costs Asset Category Principal & Interest Payments In Next Five Years 2013 2014 2015 2016 2017 Paved Roads 0 0 0 0 0 Bridges & Culverts 62,000 62,000 62,000 62,000 62,000 Other 0 0 0 0 0 Total Tax Funded 62,000 62,000 62,000 62,000 62,000 Sanitary Services 0 0 0 0 0 Water Services 44,000 44,000 44,000 44,000 44,000 Total Rate Funded 44,000 44,000 44,000 44,000 44,000 Total AMP Debt 106,000 106,000 106,000 106,000 106,000 Non AMP Debt 65,000 65,000 65,000 65,000 566,000 Overall Total 171,000 171,000 171,000 171,000 672,000 As illustrated in this plan, the revenue options available to Bayham allow the municipality to meet its long- term goal to fully fund its infrastructure requirements without further use of debt. However, as explained in sections 7.3.2 and 7.4.2, the recommended condition rating analysis may require otherwise. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 174 of 182 70 7.6 Use of reserves 7.6.1 Available reserves Reserves play a critical role in long-term financial planning. The benefits of having reserves available for infrastructure planning include: the ability to stabilize tax rates when dealing with variable and sometimes uncontrollable factors financing one-time or short-term investments accumulating the funding for significant future infrastructure investments managing the use of debt normalizing infrastructure funding requirements By infrastructure category, table 10 outlines the details of the reserves currently available to Bayham. Table 10. Summary of Reserves Available Asset Category Balance at December 31, 2012 Paved Roads 528,000 Bridges 0 Other 0 Total Tax Funded 528,000 Water Services 566,000 Sanitary Services 1,065,000 Total Rate Funded 1,631,000 There is considerable debate in the municipal sector as to the appropriate level of reserves that a municipality should have on hand. There is no clear guideline that has gained wide acceptance. Factors that municipalities should take into account when determining their capital reserve requirements include: breadth of services provided age and condition of infrastructure use and level of debt economic conditions and outlook internal reserve and debt policies. The reserves in table 10 are available for use by applicable asset categories during the phase-in period to full funding. This, coupled with Bayham’s judicious use of debt in the past, allows the scenarios to assume that, if required, available reserves and debt capacity can be used for high priority and emergency infrastructure investments in the short to medium-term. 7.6.2 Recommendation As Bayham updates its AMP and expands it to include other asset categories, that future planning should include determining what its long-term reserve balance requirements are and a plan to achieve such balances in the long-term. Staff Report F2014-02 regarding "Asset Management Plan".File...Page 175 of 182 71 8.0 Appendix A: Report Card Calculations Key Calculations 1. “Weighted, unadjusted star rating”: (% of assets in given condition) x (potential star rating) 2. “Adjusted star rating” (weighted, unadjsted star rating) x (% of total replacement value) 3. “Overall Rating” (Condition vs. Performance star rating) + (Funding vs. Need star rating) ___________________________________________________________________ 2 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 176 of 182 Ro a d N e t w o r k Se g m e n t r e p l a c e m e n t v a l u e $1 6 , 0 6 1 , 4 0 4 100.0% Se g m e n t C o n d i t i o n L e t t e r g r a d e S t a r r a t i n g Qu a n t i t y ( m . s q ) o f a s s e t s i n gi v e n c o n d i t i o n % o f A s s e t s i n g i v e n co n d i t i o n We i g h t e d , u n a d j u s t e d st a r r a t i n g Ex c e l l e n t A 5 4 1 8 , 7 5 5 1 8 % 0 . 9 Go o d B 4 3 9 9 , 6 5 4 1 8 % 0 . 7 Fa i r C 3 4 6 7 , 8 2 0 2 1 % 0 . 6 Po o r D 2 2 4 3 , 8 5 2 1 1 % 0 . 2 Cr i t i c a l F 1 7 3 7 , 1 4 2 3 3 % 0 . 3 To t a l s 2, 2 6 7 , 2 2 3 10 0 % 2. 8 2.8 D+ Av e r a g e a n n u a l in v e s t m e n t r e q u i r e d 20 1 3 f u n d i n g av a i l a b l e De f i c i t Ca t e g o r y s t a r ra t i n g Category letter grade $4 9 9 , 0 0 0 $ 5 5 1 , 0 0 0 -$ 5 2 , 0 0 0 Av e r a g e s t a r r a t i n g Category letter grade To t a l c a t e g o r y r e p l a c e m e n t v a l u e $1 6 , 0 6 1 , 4 0 4 Se g m e n t v a l u e a s a % o f t o t a l c a t e g o r y re p l a c e m e n t v a l u e 1. Co n d i t i o n v s . P e r f o r m a n c e 2. 8 5 . 0 3. 9 B Ba y h a m 3. Ov e r a l l R a t i n g Co n d i t i o n v s P e r f o r m a n c e s t a r r a t i n g Fu n d i n g v s . N e e d s t a r r a t i n g Ov e r a l l l e t t e r g r a d e 2. Fu n d i n g v s . N e e d Fu n d i n g p e r c e n t a g e 11 0 . 4 % 5.0 A Se g m e n t a d j u s t e d s t a r r a t i n g Ba s e , a s p h a l t , si d e w a l k s , t a r & c h i p , ex c l u d e s g r a v e l 2.8 Ca t e g o r y s t a r ra t i n g Staff Report F2014-02 regarding "Asset Management Plan".File...Page 177 of 182 Br i d g e s & C u l v e r t s Se g m e n t r e p l a c e m e n t v a l u e $6 , 1 6 8 , 5 7 4 100.0% Se g m e n t C o n d i t i o n Le t t e r gr a d e St a r r a t i n g Qu a n t i t y ( m . s q ) i n g i v e n co n d i t i o n % o f A s s e t s i n g i v e n co n d i t i o n We i g h t e d , u n a d j u s t e d st a r r a t i n g Ex c e l l e n t A 5 6 0 3 2 1 % 1 . 0 Go o d B 4 1 0 6 4 % 0 . 1 Fa i r C 3 0 0 % 0 . 0 Po o r D 2 0 0 % 0 . 0 Cr i t i c a l F 1 2 , 2 0 7 7 6 % 0 . 8 To t a l s 2, 9 1 6 10 0 % 1. 9 1. 9 D Av e r a g e a n n u a l in v e s t m e n t r e q u i r e d 20 1 3 f u n d i n g av a i l a b l e De f i c i t Ca t e g o r y s t a r ra t i n g Category letter grade $1 5 4 , 0 0 0 $ 0 $1 5 4 , 0 0 0 Av e r a g e s t a r r a t i n g To t a l c a t e g o r y r e p l a c e m e n t v a l u e $6 , 1 6 8 , 5 7 4 Se g m e n t v a l u e a s a % o f t o t a l c a t e g o r y re p l a c e m e n t v a l u e Ba y h a m 1. Co n d i t i o n v s . P e r f o r m a n c e Se g m e n t a d j u s t e d s t a r r a t i n g Br i d g e s & C u l v e r t s 1.9 Ca t e g o r y s t a r ra t i n g Category letter grade 2. Fu n d i n g v s . N e e d Fu n d i n g p e r c e n t a g e 0. 0 % 0. 0 F 3. Ov e r a l l R a t i n g Co n d i t i o n v s P e r f o r m a n c e s t a r r a t i n g Fu n d i n g v s . N e e d s t a r r a t i n g Ov e r a l l l e t t e r g r a d e 1. 9 0 . 0 1. 0 F Staff Report F2014-02 regarding "Asset Management Plan".File...Page 178 of 182 Wa t e r Se g m e n t r e p l a c e m e n t v a l u e $1 9 , 8 0 4 , 5 8 0 79.4% Se g m e n t C o n d i t i o n Le t t e r gr a d e St a r r a t i n g Qu a n t i t y ( m ) i n g i v e n co n d i t i o n % o f A s s e t s i n g i v e n co n d i t i o n We i g h t e d , u n a d j u s t e d st a r r a t i n g Ex c e l l e n t A 5 18 , 6 5 0 72 % 3. 5 9 Go o d B 4 7, 3 5 0 28 % 1. 1 3 Fa i r C 3 0 0% 0. 0 0 Po o r D 2 0 0% 0. 0 0 Cr i t i c a l F 1 0 0% 0. 0 0 To t a l s 2 6 , 0 0 0 1 0 0 % 4 . 7 2 Se g m e n t r e p l a c e m e n t v a l u e $5 , 1 2 5 , 7 4 0 20.6% Se g m e n t C o n d i t i o n Le t t e r gr a d e St a r r a t i n g U n i t s i n g i v e n c o n d i t i o n % o f A s s e t s i n g i v e n co n d i t i o n We i g h t e d , u n a d j u s t e d st a r r a t i n g Ex c e l l e n t A 5 1, 0 9 1 35 % 1. 7 6 Go o d B 4 1, 5 1 0 49 % 1. 9 5 Fa i r C 3 0% 0. 0 0 Po o r D 2 0% 0. 0 0 Cr i t i c a l F 1 49 9 16 % 0. 1 6 To t a l s 3 , 1 0 0 1 0 0 % 3 . 8 7 4. 5 B+ Av e r a g e a n n u a l in v e s t m e n t r e q u i r e d 20 1 3 f u n d i n g av a i l a b l e De f i c i t Ca t e g o r y s t a r ra t i n g Category letter grade $3 4 5 , 0 0 0 $ 1 0 5 , 0 0 0 $2 4 0 , 0 0 0 Av e r a g e s t a r r a t i n g 3. Ov e r a l l R a t i n g Co n d i t i o n v s P e r f o r m a n c e s t a r r a t i n g Fu n d i n g v s . N e e d s t a r r a t i n g Ov e r a l l l e t t e r g r a d e 4. 5 1 . 0 2. 8 D+ 2. Fu n d i n g v s . N e e d Fu n d i n g p e r c e n t a g e 30 . 4 % 1. 0 F Ca t e g o r y s t a r ra t i n g Category letter grade Se g m e n t a d j u s t e d s t a r r a t i n g Ap p u r t e n a n c e s 0.8 Ma i n s 3.7 To t a l c a t e g o r y r e p l a c e m e n t v a l u e $2 4 , 9 3 0 , 3 2 0 Se g m e n t v a l u e a s a % o f t o t a l c a t e g o r y re p l a c e m e n t v a l u e Se g m e n t a d j u s t e d s t a r r a t i n g Ba y h a m 1. Co n d i t i o n v s . P e r f o r m a n c e To t a l c a t e g o r y r e p l a c e m e n t v a l u e $2 4 , 9 3 0 , 3 2 0 Se g m e n t v a l u e a s a % o f t o t a l c a t e g o r y re p l a c e m e n t v a l u e Staff Report F2014-02 regarding "Asset Management Plan".File...Page 179 of 182 Sa n i t a r y S e w e r Ne t w o r k Se g m e n t r e p l a c e m e n t v a l u e $3 4 , 6 3 9 , 0 1 0 80.7% Se g m e n t C o n d i t i o n Le t t e r gr a d e St a r r a t i n g Qu a n t i t y ( m ) i n g i v e n co n d i t i o n % o f A s s e t s i n g i v e n co n d i t i o n We i g h t e d , u n a d j u s t e d st a r r a t i n g Ex c e l l e n t A 5 35 , 0 5 0 81 % 4. 0 6 Go o d B 4 8, 1 0 0 19 % 0. 7 5 Fa i r C 3 0 0% 0. 0 0 Po o r D 2 0 0% 0. 0 0 Cr i t i c a l F 1 0 0% 0. 0 0 To t a l s 4 3 , 1 5 0 1 0 0 % 4 . 8 1 Se g m e n t r e p l a c e m e n t v a l u e $8 , 2 9 4 , 8 7 8 19.3% Se g m e n t C o n d i t i o n Le t t e r gr a d e St a r r a t i n g Qu a n t i t y ( $ ) i n g i v e n co n d i t i o n % o f A s s e t s i n g i v e n co n d i t i o n We i g h t e d , u n a d j u s t e d st a r r a t i n g Ex c e l l e n t A 5 $2 , 4 6 8 , 3 0 2 30 % 1. 4 9 Go o d B 4 $2 , 2 1 1 , 9 9 0 27 % 1. 0 7 Fa i r C 3 $3 , 2 8 4 , 4 8 8 40 % 1. 1 9 Po o r D 2 0% 0. 0 0 Cr i t i c a l F 1 $3 3 0 , 0 9 8 4% 0. 0 4 To t a l s $ 8 , 2 9 4 , 8 7 8 1 0 0 % 3 . 7 8 4. 6 B+ Av e r a g e a n n u a l in v e s t m e n t r e q u i r e d 20 1 3 f u n d i n g av a i l a b l e De f i c i t Ca t e g o r y s t a r ra t i n g Category letter grade $6 0 1 , 0 0 0 $ 2 1 7 , 0 0 0 $3 8 4 , 0 0 0 Av e r a g e s t a r r a t i n g Ba y h a m Co n d i t i o n v s P e r f o r m a n c e s t a r r a t i n g Fu n d i n g v s . N e e d s t a r r a t i n g Ov e r a l l l e t t e r g r a d e 2. Fu n d i n g v s . N e e d Fu n d i n g p e r c e n t a g e 36 . 1 % 1. 0 F 3. Ov e r a l l R a t i n g Ca t e g o r y s t a r ra t i n g Category letter grade $4 2 , 9 3 3 , 8 8 8 Se g m e n t v a l u e a s a % o f t o t a l c a t e g o r y re p l a c e m e n t v a l u e 4. 6 1 . 0 2. 8 D+ 1. Co n d i t i o n v s . P e r f o r m a n c e To t a l c a t e g o r y r e p l a c e m e n t v a l u e Se g m e n t a d j u s t e d s t a r r a t i n g Fa c i l i t i e s 0.7 To t a l c a t e g o r y r e p l a c e m e n t v a l u e $4 2 , 9 3 3 , 8 8 8 Se g m e n t v a l u e a s a % o f t o t a l c a t e g o r y re p l a c e m e n t v a l u e Se g m e n t a d j u s t e d s t a r r a t i n g Ma i n s 3.9 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 180 of 182 Municipality of Bayham Daily Investment Required Per Household for Infrastructure Sustainability $0.55 $0.17 $1.08 $1.38 $0.00 $0.50 $1.00 $1.50 $2.00 $2.50 $3.00 $3.50 Road Network Bridges & Culverts Water Network Sanitary Sewer Network Daily cup of coffee: $1.56 Daily infrastructure investment: $3.18 Storm Sewer Network N/A Road Network (excludes gravel) Total Replacement Cost: $16,733,020 Cost Per Household: $6,744 Infrastructure Replacement Cost Per Household Total: $73,756 per household Sanitary Sewer Infrastructure Total Replacement Cost: $43,139,543 Cost Per Household: $36,130 Water Network Total Replacement Cost: $24,930,320 Cost Per Household: $28,394 Bridges & Culverts Total Replacement Cost: $6,168,574 Cost Per Household: $2,486 Staff Report F2014-02 regarding "Asset Management Plan".File...Page 181 of 182 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M B Y - L A W N O . 2 0 1 4 - 0 1 0 A B Y - L A W T O C O N F I R M A L L A C T I O N S O F T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M F O R T H E R E G U L A R M E E T I N G H E L D J A N U A R Y 2 3 , 2 0 1 4 W H E R E A S u n d e r S e c t i o n 5 ( 1 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 S . O . 2 0 0 1 , C h a p t e r 2 5 , t h e p o w e r s o f a m u n i c i p a l c o r p o r a t i o n a r e t o b e e x e r c i s e d b y t h e C o u n c i l o f t h e m u n i c i p a l i t y ; A N D W H E R E A S u n d e r S e c t i o n 5 ( 3 ) o f t h e M u n i c i p a l A c t , 2 0 0 1 , t h e p o w e r s o f C o u n c i l a r e t o b e e x e r c i s e d b y b y - l a w ; A N D W H E R E A S t h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m d e e m s i t a d v i s a b l e t h a t t h e p r o c e e d i n g s o f t h e m e e t i n g b e c o n f i r m e d a n d a d o p t e d b y b y - l a w . T H E R E F O R E T H E C O U N C I L O F T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F B A Y H A M E N A C T S A S F O L L O W S : 1 . T H A T t h e a c t i o n s o f t h e C o u n c i l o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m i n r e s p e c t o f e a c h r e c o m m e n d a t i o n a n d e a c h m o t i o n a n d r e s o l u t i o n p a s s e d a n d o t h e r a c t i o n b y t h e C o u n c i l a t t h e r e g u l a r m e e t i n g h e l d J a n u a r y 2 3 , 2 0 1 4 i s h e r e b y a d o p t e d a n d c o n f i r m e d a s i f a l l p r o c e e d i n g s w e r e e x p r e s s l y e m b o d i e d i n t h i s b y - l a w . 2 . T H A T t h e M a y o r a n d C l e r k o f t h e C o r p o r a t i o n o f t h e M u n i c i p a l i t y o f B a y h a m a r e h e r e b y a u t h o r i z e d a n d d i r e c t e d t o d o a l l t h i n g s n e c e s s a r y t o g i v e e f f e c t t o t h e a c t i o n o f t h e C o u n c i l i n c l u d i n g e x e c u t i n g a l l d o c u m e n t s a n d a f f i x i n g t h e C o r p o r a t e S e a l . r d R E A D A F I R S T , S E C O N D A N D T H I R D T I M E a n d f m a U y p a s s e d t h i s 2 3 r a d a y o f J a n u a r y 2 0 1 4 . M A Y O R C L E R K B y - L a w 2 0 1 4 - 0 1 0 A B y - L a w t o c o n f i r m a l l a c t i o n s o f C o u n c . . . P a g e 1 8 2 o f 1 8 2