HomeMy WebLinkAboutNovember 20, 2014 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville, ON
Council Chambers
Thursday, November 20, 2014
7:00 p.m.
Page
1. CALL TO ORDER
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL
NATURE THEREOF
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
4 - 13 (a) Minutes of the regular meeting of Council held November 6,
2014.
(b) Added Item(s)
4. DELEGATIONS, STATEMENTS AND UPDATES
1. Delegations
14 - 91 (a) 7:05 p.m. - Lauren Millier from Millier, Dickinson, Blais
regarding "Municipality of Bayham Economic Development
Opportunities Initiatives Plan".
File: D02
2. Statements By Council
5. INFORMATION ITEMS
92 - 95 (a) Correspondence dated October 28, 2014 from Ontario Good
Roads Association regarding "Nominations".
File: A01
96 - 97 (b) Bayham Harbourfront Committee draft minutes of meeting held
November 11, 2014.
File: C06
98 - 99 (c) Bayham Historical Society draft minutes of meeting held October
2, 2014.
File: C06
100 - 103 (d) Museums Bayham minutes of meeting held November 12, 2014.
Page 1 of 274
Regular Council Agenda November 20, 2014
Page
File: C06
104 (e) Correspondence dated October 20, 2014 from Town of
Collingwood to Canada Post regarding "Reconsider Decision to
Eliminate Home to Home Postal Delivery".
File: C10
105 - 106 (f) Correspondence dated October 29, 2014 from Union Gas to
Mayor Ens following re-election as Mayor.
File: E06
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
107 (a) Notice of Public Meeting concerning a proposed Official Plan
amendment in the Municipality of Bayham.
File: D06
7. ROADS, AGRICULTURE & DRAINAGE
8. PROPERTY, BUILDING & PROTECTIVE SERVICES
108 - 112 (a) Staff Report F2014-019 regarding "Building By-Law".
File: C01
113 - 118 (b) Staff Report P2014-020 regarding "Outdoor Solid Fuel
Combustion Appliances".
File: C01
9. FINANCE, ADMINISTRATION & PERSONNEL
119 - 128 (a) Cheque Register being Cheque #017625 to Cheque #017697
inclusive, except Cheques #017447 totaling $237,180.48 and
Payroll Disbursements for the period ending November 9, 2014
totaling $51,441.57.
129 (b) Correspondence dated October 29, 2014 from Elgin St. Thomas
Public Health regarding "Healthy Communities Partnership".
File: A16
130 (c) Correspondence dated November 13, 2014 from Township of
Malahide regarding "Doors Open East Elgin 2015".
File: R00
131 - 167 (d) Correspondence dated November 4, 2014 from County of Elgin
regarding "Plank Road Pedestrian Crossing Survey -
Straffordville Public School".
File: T08
Page 2 of 274
Regular Council Agenda November 20, 2014
Page
168 - 253 (e) Staff Report F2014-033 regarding "The Canadian
Radiocommunications Information and Notice Service (CRINS-
SINRC)".
File: A12
254 (f) Staff Report F2014-034 regarding "Legal Services".
File: L00
10. ENVIRONMENT
11. COMMITTEE OF THE WHOLE
(a) In Camera.
(b) Closed session minutes of the regular meeting of Council held
November 6, 2014.
(c) Confidential Report regarding the security of the property of the
municipality or local board.
(d) Confidential item regarding personal matters about an identifiable
individual, including municipal or local board employees.
(e) Confidential item regarding litigation or potential litigation,
including matters before administrative tribunals, affecting the
municipality or local board.
(f) Out of Camera.
12. BY-LAWS
255 - 267 (a) By-Law 2014-108 A By-Law to authorize the execution of a
contract (Laemers)
268 - 272 (b) By-Law 2014-109 A By-Law to authorize the execution of a
contract (Aylmer Garden Centre)
273 (c) By-Law 2014-112 A By-Law to adopt a policy (CRINS-SINRC)
274 (d) By-Law 2014-113 A By-Law to confirm all actions of Council
13. ADJOURNMENT
(a) Adjournment
Page 3 of 274
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Municipality of Bayham
Economic Development Initiatives and
Opportunities Plan
September 2014
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Contents
1 INTRODUCTION .............................................................................................................................. 1
1.1 SETTING A COURSE FOR ECONOMIC DEVELOPMENT 1
1.2 OBJECTIVE OF THE PLAN 1
2 PLANNING PROCESS .................................................................................................................... 2
2.1 SITUATIONAL ANALYSIS 2
2.2 STAKEHOLDER CONSULTATION 4
2.3 SWOT ANALYSIS 7
3 STRATEGIC PRIORITIES AND RECOMMENDATIONS ............................................................... 13
3.1 IMPLEMENTATION PLAN 18
Appendix
APPENDIX A: LITERATURE REVIEW .............................................................................................. A-1
SOUTHWESTERN ONTARIO CONTEXT A-1
ELGIN COUNTY CONTEXT A-8
BAYHAM CONTEXT A-12
APPENDIX B: ECONOMIC PROFILE ............................................................................................. B-20
DEMOGRAPHIC CHARACTERISTICS B-20
LABOUR FORCE PROFILE B-22
INDUSTRY SECTOR ANALYSIS B-28
BAYHAM’S AGRICULTURE SECTOR B-32
APPENDIX C: CONSULTATION SUMMARY .................................................................................. C-37
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1 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
1 Introduction
1.1 Setting a Course for Economic Development
In an economy that is increasingly global, rural municipalities the size of the Municipality of
Bayham take a back seat to larger urban centres and economic regions that can provide modern
and efficient infrastructure, transportation connections and access to large consumer and labour
markets. More often than not, rural communities are left grappling with how to respond to youth
out-migration, an aging population, a smaller tax base to pay for government services and fewer
educational, cultural and recreation opportunities when compared to larger urban areas.
As a community of approximately 7,000 people, Bayham is one of the smallest municipalities in
Elgin County. Though the municipality has many advantages inherent in its natural environment -
the presence of a large waterfront destination, access and proximity to larger urban markets (St.
Thomas, Tillsonburg, and London), and a fairly skilled workforce - competition for business
investment with larger and better-serviced and resourced neighbours will rarely be in its favour.
In preparing the Economic Development Initiatives and Opportunities Plan the Municipality needs
to reflect an understanding of the opportunities for cooperation and regional collaboration on
issues of economic development and be prepared to contribute to those efforts that will provide
the greatest return and reward to the municipality. Presently, Bayham has access to a number of
regional initiatives put in place by the South Central Ontario Region Economic Development
Corporation, the Southwest Ontario Tourism Corporation, the Southwest Economic Alliance, and
the Southwestern Ontario Marketing Alliance. Each of these organizations has the potential to
support and transform the economic fortunes of the Municipality of Bayham. However, the
County of Elgin can provide Bayham with the greatest support in terms of economic development
assistance and programming.
A strong relationship with the County’s economic development office is essential. Elgin County is
better resourced, better positioned to market to investors, better able to support the needs of
small businesses and better able to negotiate on behalf of its municipal partners for economic
development funding from upper levels of government and necessary shifts in the province’s land
use policy framework. Communicating regularly and effectively with Elgin can and should
advance the implementation of economic development initiatives and opportunities for the
Municipality.
1.2 Objective of the Plan
The primary purpose of the Economic Development Initiatives and Opportunities Plan is to foster
a business environment that supports the growth of the economy and enhances the lives of local
residents. The Municipality of Bayham is determined to refocus and diversify its economic
development initiatives to better position the community to meet emerging economic
development opportunities, while at the same time tackling the larger issues that are impacting its
economic growth.
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2 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
2 Planning Process
2.1 Situational Analysis
The strategy development process began with a review of relevant background documents to
establish the policy and planning context in which to create and implement the recommended
economic opportunities. The process included a review of key documents such as the
Municipality’s Official Plan, Strategic Plan, and Cultural Plan and Port Burwell’s Waterfront
Master Plan. In addition key documents and programs, which had a direct impact on the
municipality’s future economic development initiatives, from Elgin County, South Central Ontario
Region Economic Development Corporation, and the Southwest Ontario Tourism Corporation
were reviewed.
Elgin County Economic Development Plan 2011-2014’s Impact on Bayham
Since the adoption of the 2011 Economic Development Plan, Elgin County’s economic
development department has focused their efforts on the actions that support the four goals of
building social capital, enhancing the built environment, develop talent and our entrepreneurs;
and telling the County story to a bigger and broader audience.
From Bayham’s perspective this has included promoting local food awareness and assisting local
farmers and agricultural operations by increasing their connections to local restaurants and
organizations. The County has also supported Southwest Economic Alliance’s food cluster
initiative that has further improved the agricultural network within the area and connecting
Bayham farmers with regional food processors.
Enhancing the built environment was also a high priority for the County. The built environment
shapes how residents and community members interact with each other and impacts networks,
business development and industry attraction. In Bayham’s case, the County has placed
considerable emphasis on the importance of having an inventory of available commercial and
industrial properties. Local municipalities were encouraged to assist in maintaining the inventory
by providing updates on any available land within its borders. The County has signalled that it
intends to maintain dialogue with local municipalities and private land owners in strategic
employment areas – offering assistance on market information. The County has also completed
an Employment Land Strategy that gave consideration to the demand for and availability of local
employment land and the competitive position of the region relative to the surrounding markets.
Currently, the County is undertaking the preparation of a regional Community Improvement Plan
as a way to provide for the sustainability of local municipal commercial areas, the revitalization of
the region’s downtowns, and in the attraction of new business investment.
Recent economic figures have shown that entrepreneurship levels have increased greatly across
the County and in Bayham. These figures are a testament to the County and its local
municipalities’ resilience during the recent economic downturn. In this regard, the County is
working to strengthen linkages with nearby research institutions around key sector research
opportunities. Partnering with the University of Guelph and University of Western Ontario, the
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3 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
County has assisted in developing agricultural apprenticeship and research placements with local
farmers to enhance seed and crop research across the region. This led to the completion of an
agricultural inventory in partnership with the Elgin Federation of Agriculture and a Business
Retention and Expansion report on Agri-business, Tourism and Energy.
The County has also supported the expansion of the Elgin Business Resource Centre by funding
satellite offices in Dutton and Aylmer. The presence of a satellite office in Aylmer provides a
range of services and support for local businesses and entrepreneurs that should be more
effectively leveraged.
Lastly, the County has introduced several new storytelling experiences to its marketing arsenal.
Ports of Elgin provide tourists a glimpse into Port Burwell’s activities and atmosphere, while
county-wide trails such as Savour Elgin and Arts Trail provide an avenue for Bayham artisans
and restaurants to put themselves on the map. Efforts are also underway to create a regional trail
network that would include areas of Bayham and further support local tourism efforts.
The Economic Picture
The Economic Development Initiatives and Opportunities Plan has also been informed by a
comprehensive analysis of the local and broader regional economy – Figure 1 illustrates the
location context for this analysis. Consideration has been given to current and emerging socio-
economic, business and industry sector trends.
FIGURE 1: MAP OF BAYHAM, ELGIN COUNTY AND NEIGHBOURING MUNICIPALITIES
Source: OMAFRA EMSI Analyst, Dataset Version 2014.1
Over the past decade (2001-2011), Bayham’s population has exhibited an annual growth rate of
approximately 1%. From 2006 to 2011, Bayham added over 200 new residents to a total of
approximately 7,000 residents. Elgin followed a similar trend adding over 2,000 new residents to
the county.
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4 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Age characteristics across the community suggest that Bayham’s population is quite diverse.
Currently, one-third of the total population in Bayham are under 20 years of age. Population
declined within the older working age groups predominantly between 30-49 years of age.
Interestingly, Bayham has seen a large increase in retirees within the community.
Due to the recessionary pressures that developed around 2008, Bayham’s workforce and in
particular Elgin’s workforce has not performed well in recent years. Despite a low unemployment
rate (comparatively to Elgin and Ontario), Bayham saw their total labour force decrease by 140
people from 2006 to 2011. The highest rates of employment in Bayham occur in Manufacturing,
Agriculture, Transportation and Construction sectors. It must be noted however, that many of the
businesses are located in Tillsonburg.
Despite its decrease in workforce, Bayham witnessed a healthy increase in new businesses from
2008 to 2013, many of which were found within their most employed sectors. Overall between
2008 and 2013, the municipality added a total of 349 firms (comprised of 246 self-employed
businesses and 103 employers with a regular payroll). The majority of these new businesses
were found in the Agricultural sector. The Agriculture sector is comprised of small farming
operations, as well as medium sized farms and new food processing operations.
While Bayham has been successful at attracting home based businesses, this does not
necessarily translate into an increasing level of prosperity. Bayham provides some of the best
competitive tax rates across the county however, with a limited inventory of land available for
both commercial/office and industrial purposes (in particular serviced industrial land outside of
the northern corridor) it will be difficult for these home based businesses to expand their
services/product offerings into a stand-alone operation or to attract larger scale business or
industrial operations. Bayham continues to support the redevelopment of waterfront and urban
cores’ business properties for the purpose of expanding business opportunities; however this is
hampered by the lack of community infrastructure and incentives. This includes more effective
downtown revitalization efforts, succession and business planning support and improvements to
the permitting and regulatory approval process.
A more detailed summary of the situational analysis can be found in Appendix A and B.
2.2 Stakeholder Consultation
The opinions of local and regional community leaders help to ground the data and findings that
underpin economic development efforts across the community. These stakeholders represented
a wide range or organizations and interests, including regional tourism and economic
development organizations, private businesses, and owners of agricultural and industrial lands.
Stakeholders were asked questions designed to understand their impact on regional economic
development, opportunities and priorities they see for the Municipality of Bayham, and barriers or
challenges they face in working with, or operating from the Municipality.
Overall, stakeholders describe the business climate in Bayham as sluggish, especially as it
relates to the retail and industrial sectors. The economy overall is tied heavily towards the
agriculture and tourism industries, both of which are seasonal. It should be noted that
stakeholders see the business climate for agriculture as relatively good, reflective of the long
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5 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
agricultural heritage for the area. However, as with many regions across the province agriculture
is not driving employment growth.
The results of the consultation process envision a future Bayham as a place where the
community is ‘refreshed’ through deliberate investment and planning. This includes a focus on
making the Municipality more physically attractive, with a priority on initiating the development of
the waterfront and harbour of Port Burwell. Stakeholders see the future of Bayham in the long
term viability of its tourism and agriculture sectors. Tourism development and promotion will
assist in attracting more viable businesses to the community, while a healthy agricultural sector
will foster the attraction of more valued added opportunities such as processing operations.
Identified Opportunities
Stakeholders identified three key opportunity areas for the Municipality of Bayham .
Agricultural Development
Elgin County’s mild climate and long growing season has enabled the region’s agricultural sector
to evolve and adapt despite suffering the decline of the tobacco industry. In recent years the
County has seen the rise of agri-tourism, winery and craft brewery investment, culinary tourism
and small scale food processing operations. These activities provide Bayham with a base on
which to further develop a viable and sustainable agricultural sector including the attraction of
more agriculture service related businesses, additional processing operations and farmers
markets.
Currently, stakeholders suggest that agricultural processing in Bayham is focused on low value
products that are shipped to the neighbouring markets, noting that there are opportunities to
attract more food processors into the region if they diversified their farming output. The County of
Elgin in partnership with other regional economic development organizations is active in trying to
attract this form of investment.
Tourism Development
The municipality’s waterfront and the tourism and development opportunities associated with this
asset were highlighted as one of community’s most important assets from the perspective of
attracting new business investment. However, stakeholders also suggested that the waterfront
looks dirty, beaches in Port Burwell require a better standard of maintenance, and the vacant
commercial proprieties in both Straffordville and Port Burwell contribute to an appearance of a
community in decline. There was recognition that there are a number of tourism assets that could
be more effectively leveraged including municipal beaches, a provincial park and campgrounds,
existing trails and the Ojibwa submarine attraction. It is important to continue supporting these
attractions as venues to enhance the visitor experience. This includes improving access to the
waterfront, developing more tourism products and experiences in conjunction with the County
and SWOTC, and encouraging more retail business investment in the Port Burwell’s commercial
core. It was stressed that tourists do not spend their money on the beach, but rather in the
businesses that support the beach experience.
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6 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Stakeholders suggest that the Municipality should focus on efforts to develop the public
infrastructure along the waterfront. This includes improved access to the waterfront including a
public boat launch, opportunities for an expanded marina operation and more effective incentives
for local business to improve the appearance of the commercial core. This would include an
evaluation of the Municipality’s façade improvement programs given the success communities
such as Sparta and Port Stanley have had in attracting destination/niche retailers that draw
visitors to the Municipality year round.
Industrial Lands Development
Stakeholders noted that Bayham has the potential to provide space for dry industrial land uses,
albeit there has been little demand for this type of activity in recent years. It was suggested that
the primary focus for industrial land development should be along the northern corridor of the
municipality (Highway 3) – as it provides the best access to regional transportation infrastructure
and serviced land. With limited industrial land opportunities available, Bayham is encouraged by
stakeholders to look at the re-positioning/re-use of existing vacant properties and evaluate their
land uses and/or purpose.
To realize these opportunities, stakeholders also suggested that the Municipality needs to do a
more effective job of marketing its existing business and the assets that are available in the area;
Bayham also needs to develop and leverage the partnerships that will enable the community to
capitalize on its economic development opportunities. This may require the municipality to look
for partners beyond Elgin County to do this most successfully.
Identified Challenges
In addition to the perceived opportunities, a number of challenges with regards to the Bayham
business climate were also discussed by stakeholders. Challenges noted include:
Difficulty retaining a working age population in the Municipality, as well as attracting new
employers to the region.
Being ‘off the beaten track’; highlighting a greater need to have assets (or more effectively
promoting existing assets) that attract people to the area. The Municipality is a relative
unknown by comparison to surrounding municipalities and needs a better ‘brand’ or profile in
the region. This could support efforts to attract business investment, new residents and
visitors to the area.
Little assistance is provided to businesses in the Municipality (especially for industrial
development). The perception is that the Municipality is not taking any initiative to attract
businesses to Bayham. Existing businesses lack information on the government funding
programs that are available to them limiting which is impacting business growth in the
community.
There is a north-south divide that needs to be overcome. The Municipality needs to be seen
to support more than just waterfront/harbour development.
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7 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Proximity to significant business infrastructure is not very good, which discourages larger
industries to establish themselves in the area. A lack of serviced industrial land is a major
detractor for many industries. The lack of vision or decision with regard to industrial
development has also discouraged the attraction of large industry. It was suggested that the
Municipality needs to be more active in the recruiting of new businesses by leading the
process and collaborating with resource partners (County of Elgin) and other groups to
promote a ‘business ready’ attitude.
A significant lack of tourism infrastructure in Bayham such as accommodations and outfitters.
The Municipality’s website was viewed as being an ineffective to in the attraction of business
investment and ‘outdated’ when compared to neighbouring communities and county
counterparts.
Given the opportunities and challenges discussed by stakeholders, it was widely suggested that
the Municipality needs to have a knowledgeable, single point of contact to guide/direct local
business owners and support the advancement of economic development. The lack of a
Business Development Officer for the Municipality was cited as a major concern.
An annotated summary of the stakeholder consultation can be found in Appendix C.
2.3 SWOT Analysis
The SWOT (strengths, weaknesses, opportunities and threats) analysis that follows reflects on
the analysis and insight that has been gathered and provides further indication of Bayham’s
ability and capacity to support economic development initiatives and opportunities.
Defining the SWOT
For the purposes of this report a SWOT is characterized in the following terms:
Strengths (Positive, Internal): Positive attributes or assets currently present in Bayham,
particular in comparison to Elgin County
Weaknesses (Negative, Internal): Local issues or characteristics that limit the current or
future growth opportunities for the Municipality
Opportunities (Positive, Internal and External): Areas where the Municipality can remedy
its weaknesses (e.g. learning from others, provincial / regional assistance, strategic
initiatives, aggressive marketing or promotion, targeted investment, etc.)
Challenges (Negative, Internal and External): trends that threaten Bayham’s future and
attractiveness to new residents and investment, from local weaknesses, global changes or
shifts in consumer demand.
The SWOT analysis also provides insight into the challenges and opportunities for Bayham with
an emphasis on those factors impacting the economic development of the municipality. The
following highlights the elements considered most relevant in the context of economic
development:
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Strengths
It is essential that the Economic Opportunities Plan build off and capitalize on the unique
elements and strengths of Bayham in a way that will attract investment, residents and visitors to
the municipality and lead to the expansion of economic activity. The following strengths are some
of the key elements that can be leveraged in the development of economic development
initiatives and the pursuit of economic development opportunities:
Bayham’s Resilient Agricultural Sector – Bayham’s policies have supported the continued
growth of the agricultural sector across the community. Bayham has experienced the largest
growth in Agricultural business development in Elgin County in recent years – adding over
100 new agricultural businesses since 2008, including five small-scale food manufacturing
opportunities. Stakeholders noted that Bayham’s policies of encouraging the development
and preservation of small farming operations has allowed for smaller local producers to
remain competitive. The County and Municipality’s support of agricultural and agri-food
initiatives will continue to contribute to the success of Bayham’s farmers and food operations.
Southwest Ontario Tourism Corporation and SCOR encourage the development of
agri-tourism and local food efforts across Elgin – Elgin County has developed local food
experience packages that profile the region’s agricultural products and agri-tourism activities.
Bayham farmers have participated in these efforts and widely support the creation and
promotion of agri-tourism activities as a priority in tourism development for Bayham.
A Strong Base of Self-Employed Businesses - Over 65% of business operations in
Bayham are classified as self-employed or home-based businesses. The attraction of
entrepreneurial activities is recognized as an important element of the economy development
in rural communities. Self-employed businesses contribute to their local economies by paying
taxes, purchasing goods and services, and creating jobs for others. Support for these start-
ups and small business operations are essential. The County has been active in the
completion of Business Retention and Expansion surveys which can inform the Municipality’s
understanding of local needs. In addition, the Elgin Business Resource Centre provides
support/workshops in the form of business planning and marketing, e-commerce, succession
planning etc. Bayham should be actively promoting these activities as a way to foster a
strong small business environment.
A Diversity of Natural Assets - Bayham has a significant inventory of natural assets and
features including a publically accessible waterfront and beaches. Its largest natural asset is
the Port Burwell Provincial Park. These assets attract around 100,000 visitors annually into
the community. Bayham is well positioned to foster the further development of its waterfront
and contribute to the creation of a four season destination. This will drive employment growth
in related sectors, including food and accommodations.
A Diversity of Cultural Assets - The municipality also has a wide range of cultural assets
such as the Marine Museum, Historic Lighthouse, Ojibwa Submarine, and the Edison
Museum. In its first year of operation, the Ojibwa Submarine has attracted around 30,000
visitors. Discussions are underway to designate the Ojibwa Submarine as a national heritage
site. To continue improving the tourist destination key stakeholders and business leaders
have stressed the importance of establishing improved tourism experiences. Elgin County
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9 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
has developed several promotional tourism products such as Savour Elgin and the Arts Trail
and SWOTC together with Elgin is actively promoting the region’s port experiences.
Ports of Elgin Marketing Campaign - The Ports of Elgin campaign is a key lure attraction
effort designed to increase shopping, use of accommodations, waterfront recreation,
restaurants, festival and events, and surrounding area sight-seeing in Elgin County and by
extension Port Burwell. The campaign was launched in 2011 and includes a website and
brochure. The program is promoted through advertising, tradeshows and events and
brochure distribution. Elgin-St. Thomas Tourism has also supported the marketing of Port
Burwell in a variety of ways including the operation of tourism kiosks and funding support.
Bayham is attractive to retiring boomers – Bayham is in prime position to attract retiring
‘boomer’ generation residents based on its picturesque location, the availability of lifestyle
amenities, and its proximity to activities, recreation and leisure clubs, and events across Elgin
County. The situational analysis suggests there has been an influx in the retirement
population across the community which can be attributed in part to retirees moving into the
area.
Weaknesses
Proximity to significant business infrastructure is not very good – The lack of serviced
industrial land is a large detractor for investment attraction. The perceived indecision on the
part of the Municipality as to their vision for industrial development has contributed to missed
opportunities to attract larger industry operations. It was suggested that the Municipality
assist in recruiting new businesses by leading the process and collaborate with resource
partners and other groups to promote a ‘business ready’ attitude.
Seasonal Nature of Business Opportunities – Business opportunities in Bayham,
particularly retail, is seen as being very seasonal. Summer is high traffic season, but with few
events or activities to draw people to the waterfront or the commercial core during the winter
months, businesses must thrive in the summer to survive for the rest of the year. This
uncertainty makes it difficult for existing businesses to plan and may act as a deterrent for
new investors leading to vacant properties along Bayham’s downtown cores.
Heritage Character Needs a Facelift – While Bayham’s historical charm contributes to its
appeal and visitor experience, the upkeep of older buildings can be a challenge. It was
observed that there are several heritage and historic properties along highway 19 (Port
Burwell – Vienna – Straffordville) that have been neglected and in several instances appear
vacant or abandoned. If the community is to be successful in the attraction of investment and
investors, consideration must be given to the preservation and enhancement of the character
of the community.
Limited Growth Potential if the ‘Status Quo’ Persists - Bayham is likely to continue to
experience low population growth and limited expansion of its property tax base in the
coming years unless significant steps are taken. Bayham should consider opportunities for
further residential and commercial/industrial development, the use of available incentive tools
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to support this activity and involvement in the programming and promotional efforts provided
by regional partners.
Low Rates of Educational Attainment - Results of the last census suggest that Bayham
had a smaller proportion of its population with a post-secondary education - university
certificate; diploma or degree when compared to the province or the County. Given the rural
nature of the community, this is not unexpected; however, the older age cohorts appear
better educated than the younger age cohorts, which present a problem in the attraction and
retention of businesses and business investment.
Lack of Economic Diversification – Agricultural and Manufacturing occupations dominate
local employment opportunities in Bayham, which often equates to minimum wage positions,
part-time or seasonal employment. The dominance of agricultural employment puts the local
economy at some risk in an economic downturn and impacts buying power for larger
consumer items, like cars and houses. Bayham has not been aggressive in attracting higher
value employment that is well suited to fill in smaller vacant storefronts in particular
technology based businesses. Efforts to develop broadband infrastructure across the county
will facilitate the growth of these types of operations.
Lack of Retail and Recreational Amenities – While Port Burwell currently boasts a range of
attractions for residents and visitors to the community; there is a lack of year retail amenities
(i.e. groceries and recreation outfitting activities) that impact Port Burwell’s attractiveness to
new residents and visitors. Stakeholders have identified the need for additional recreation
and leisure amenities across Bayham that will provide visitors and residents with year-round
activities – this includes more ice rinks in the winter, park spaces for spring and fall activities,
soccer and baseball fields, as well as community venues that allow for local musicians and
music concerts to take place (i.e. amphitheatre/music hall).
Minimum Marketing Effort - Although the municipality has taken advantage of some
regional marketing initiatives a greater level of effort is required. The quality of marketing and
promotional efforts for Bayham was a consistent theme that emerged through the
stakeholder consultation. It was suggested that the community needs to develop more of a
unique on-line presence in order to reach a broader audience. Greater participation in the
product development and marketing efforts of the County and SWOTC is also needed
particularly the Savour Elgin and the Arts Trail initiatives.
Opportunities
Strengthen and Leverage Cultural and Natural Assets – Bayham’s cultural and tourism
assets need to be enhanced if the Municipality is to attract new visitors, residents and
business investment to the area. This includes improving public access to the waterfront,
enhancing waterfront connections (improved or new marinas), waterfront activities and
events, the effective marketing and promotion of the Port Burwell Provincial Park, and
improving local signage of tours (savour/art/cycling etc.). Existing cultural and tourism
operators need to be supported in their efforts to integrate new technologies (e-retail), to
improve their online presence (marketing) and customer service experience. This could
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include opportunities for web app development. Affordable roofed accommodation is also
needed in the municipality to expand visitor attraction opportunities. More effective
communication and collaboration between community organizations and the Municipality
would also support Bayham’s tourism development.
Increase Support for Small Businesses - Much of the growth in rural areas across the
Province depends on the efforts of small business. Bayham needs to be seen to support the
growth of small sized enterprises through business retention and expansion efforts and better
marketing and promotional activities. Support for businesses located in the downtown cores
will help in the revitalization of the area as incentives/programs may reduce vacancies. The
lack of uptake associated with the façade improvement program could be because of a lack
of promotion and community outreach, but it could also be because businesses don’t have
the confidence or the means to spend the matching funds required. Further discussion with
local businesses is warranted.
Capitalize on Cultural Assets and Resources with a Place-based Approach to Tourism -
A comprehensive cultural resource mapping exercise based on current provincial policy and
mapping guidelines would further inform Bayham’s marketing and promotional efforts and
support future community economic development services and programs. Mapping results
could assist with the planning and development associated with festivals and events, tourism
product development opportunities, and investment opportunities for both the municipality
and the county. Rather than focusing on major attractions, place-based cultural tourism
provides the visitor with an authentic and memorable experience through discoveries of the
destination’s history and heritage, its stories, landscape, and culture. This is often a more
effective and affordable approach to tourism investment for municipalities.
Improve the Public Realm along Waterfront - Municipal investment in the public realm
along Port Burwell’s waterfront will enhance the overall experience of residents and visitors to
the community and draw attention to the community on the part of business and investors.
While the recommendations in the Master Plan are costly, there is an opportunity to take a
phased approach that will create momentum and interest in the community. This can include
boat launches, attractive picnic areas and venues for community events and festivals.
Build Stronger Partnerships and Communication with Local and Regional
Organizations, Business Community, and Public – Bayham can strengthen its partnership
opportunities by providing relevant community profile information to organizations such as
Elgin County, SCOR, SWEA, SWOTC, and the Elgin Business Resource Centre. Bayham
can work with the County and the Elgin Business Resource Centre to develop
programming/initiatives that will support existing business and support the attraction of new
business investment to the area. Lastly, Bayham should align its marketing efforts,
(particularly its website presence) with the marketing and positioning efforts of Elgin County.
Enhance Municipal Website - Bayham needs a stronger municipal website presence – one
that engages the user and conveys the ‘brand’ of the community. The site needs to target the
needs of local residents but also an external audience that could be comprised of visitors to
the area, local businesses and potential investors.
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Leverage Interest in Local Food and Diversification of Agricultural Sector – The
County’s agricultural sector continues to adapt new and interesting ways through the
introduction agri-tourism, wineries, culinary tourism and aquaculture. This has created a
strong base of expertise, thought leaders and new investment that will ensure a viable and
sustainable sector into the future. Bayham needs to be actively encouraging the County to
further develop and promote the investment that is occurring in this sector beyond those
activities that relate primarily to tourism.
Threats
Limited Financial Flexibility to Respond to Challenges – A limited assessment base and
ongoing fiscal constraints will limit Bayham’s role in economic development whether that is
the creation of serviced employment land, investment in Port Burwell’s waterfront or
downtown revitalization efforts.
Industrial Lands - The lack of serviced industrial lands available for development is a
significant impediment to the attraction of industrial development. However, the results of the
County’s Industrial Land Strategy suggest a limited demand for additional land based on the
current inventory. Careful consideration and understanding of market demand in Bayham in
relation to both Tillsonburg and Aylmer will be needed before moving forward. This should
include opportunities for a shared service agreement.
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3 Strategic Priorities and
Recommendations
Without question, the Municipality of Bayham’s small businesses and agricultural economy has
benefited from the strong regional economic development efforts that are underway. The County
and the Elgin Business Resource Centre’s support for small business development and the
continued research and regional initiatives around agricultural development (all types) should
provide positive benefits for residents of Bayham in the form of employment and business
growth.
The Municipality’s efforts to advance economic sustainability though the implementation of its
Municipal Strategic Plan and the development of the Port Burwell Master Plan also send a
positive message to area businesses and investors.
Bayham’s success however, is contingent on having the needed resources and leadership to
move its economic agenda forward. Presently, the municipality does not have an economic
development advisory committee or any dedicated staff to champion the needs and opportunities
of the community. While the County is a strong partner, more assistance is required to address
the long term growth and sustainability of the community. Bayham must look for regional
assistance in promoting and capitalizing on the potential offered by Port Burwell – both in the
attraction of visitors and residents and level available economic development and planning tools
to foster local business development within Bayham’s commercial cores – Vienna and
Straffordville.
The discussion that follows summarizes the major themes and strategic priorities that have
emerged from the strategic planning process.
Marketing and investment attraction efforts must
improve and dovetail with Elgin County and other
regional initiatives
There is a growing trend towards branding of a community’s economic development effort to
more effectively market a jurisdiction to business, industry or future residents/employees.
Bayham needs to more effectively engage and inform business and industry on local and
regional economic development activities and programming, while at the same time profiling the
current range of business and investment activity across the community. Bayham’s recent
business patterns performance suggests there are some excellent local business stories to tell
regarding self-employment and small business development. To do this effectively Bayham will
need to work with the County of Elgin Economic Development Department and the South West
Ontario Tourism Corporation in its marketing and promotional efforts. The County in particular is
in the process of updating its current Marketing Strategy which should provide the Municipality
with a strong platform to build from.
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It is not possible for one municipality, region, province or country to make a decision regarding its
economic fate that does not impact (or get impacted by) the decisions of its neighbours. The
degree to which communities can work together and leverage their economies of scale in the
attraction of investment – either through formal organizations or informal mechanisms –
increasingly determines the degree of their success.
Recommendations
1. Maintain a comprehensive community profile that can be shared with the County of Elgin and
used in conjunction with local economic development marketing and promotion
2. Explore the need for County participation in Southwestern Ontario Marketing Alliance’s
marketing initiatives, particularly as it relates to the attraction of food processing operations.
3. Advocate for a county wide Agriculture/Agribusiness sector strategy that provides clear
direction on matters related to the growth and sustainability of the agricultural economy in the
County. The strategy should:
3.1. Assess the impact of the agriculture/agribusiness sector in Elgin County.
3.2. Identify and prioritize opportunities related to local food, value-added agriculture and
supply chain development.
3.3. Build awareness of business and investment opportunities in specialized crops,
value added food products and local food.
3.4. Support the active marketing and attraction of investment opportunities in this
sector.
4. Support the efforts of the County of Elgin to develop and implement a Regional Community
Improvement Plan, as a way to provide for the sustainability of Bayham’s commercial areas
and in the attraction of new business investment particularly in the Agricultural sector. Update
Bayham’s Official Plan policies to reflect the outcomes of the forthcoming study.
Enhancements to Bayham’s quality of place experience
are needed
The need for focused attention on enhancing the quality of place, vibrancy and aesthetic appeal
of Bayham is a key consideration in the attraction of residents, visitors and business investment.
The Municipality needs to do more to foster and promote high quality development in key areas
of the community that combines commercial, residential, and cultural development opportunities.
As a municipality of 7,000, Bayham has a limited asset base in terms of clusters of employment
or industrial activity with its two traditional commercial cores in Vienna and Straffordville; similarly
there is a limited concentration of cultural activity aside from notable heritage sites such as the
Ojibwa Submarine and Port Burwell’s waterfront and Provincial Park. As such, it is important that
Bayham target placemaking efforts to enhance the community’s quality of place experience.
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Successful placemaking brings partners from the public, private, non-profit, and community
sectors together to strategically shape the physical and social character of a neighbourhood, core
or municipality. Placemaking can be used to enhance a community’s quality of place by
animating public and private spaces (e.g. public art, festivals and events programming,
community gardens and local food initiatives such as farmers markets), rejuvenating structures
and streetscapes (e.g. façade improvements and streetscaping), improving local business
viability (e.g. business recruitment, upper storey housing, pop-up retailers) and public safety (e.g.
increased pedestrian activity).
Bayham’s single most important asset is its publically accessible waterfront areas. With the
limited public access to Lake Erie in Elgin County (most lands are privately owned) consumer
demand for this type of recreation activity (e.g. beaches, picnic areas, boating, destination retail,
festivals and events) is in high demand as evidenced by the popularity of communities like Port
Dover and Port Stanley. The Port Burwell Master Plan identifies future public investments in
services, facilities, access and parking that will contribute to the revitalization of Port Burwell over
time and the destination for residents and visitors alike. This in turn can be leveraged in other
areas of the municipality as more people and residents are attracted to the community.
Recommendations
1. Support the development of a regional Downtown Improvement Strategy in partnership with
the County of Elgin that will foster the development of well-functioning and vibrant
commercial areas across the region (e.g. Spruce the Bruce). In conjunction with this effort
Bayham should ensure it has a simplified planning policy regime (Official Plan and Zoning)
that outlines the desire mix of uses, urban form, open spaces, parking and parkland
requirements and potential revitalization incentives for each of its urban cores.
2. As part of its downtown revitalization efforts, Bayham should give consideration to preparing
downtown vacancy maps, an enhanced or ‘refreshed’ façade improvement program, the
feasibility of a farmers market, the introduction of a pop-up retail program, and the
preparation of a downtown beautification pamphlet which tells visitors, residents and
business of the local improvement efforts. This information and programming should be
made available on line as part of changes to the municipal website.
3. Prepare a municipal Cultural Asset Inventory and map to better support the development of
the arts, culture, recreation and place based cultural tourism in Bayham and the County of
Elgin.
4. Work with the County of Elgin to develop a four season event strategy to attract residents
and visitors to Port Burwell. It is recommended that Bayham target one event per season.
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Continued support for small business and
entrepreneurs
While the local economy shows evidence of diversification, it is overwhelmingly characterized by
small companies and enterprises that employ less than 10 people – a trend playing out through
much of the County.
To support future growth and investment in Bayham, it is essential to understand and support the
needs of established small businesses across all sectors of the economy. This can be done
through more comprehensive business retention and expansion programming combined with
effective and targeted investment attraction activities. This is particularly relevant in light of
existing research and trends across Canada which suggests that an overwhelming percentage of
new business investment in a community is derived from companies already located there.
Bayham businesses currently have access to a range of services and resources through the
Elgin Business Resource Centre, Elgin Innovation Centre and the County of Elgin Economic
Development. Bayham should foster and support dialogue in business community, by
encouraging initiatives that address local business needs.
Recommendations
1. Create an Economic Development Advisory Committee in order to facilitate a more direct
interface between the Municipality, local business and the County of Elgin.
2. Work with the EBRC and the County of Elgin to promote and deliver small business seminars
geared to e-marketing, website development, business networking, workforce planning and
marketing and succession planning. Connect small businesses in the Municipality with senior
business leaders in the region who can act as mentors and coaches.
3. Develop a Business Guide to Planning and Development Services that outlines all of services
and processes of the municipality that assist with new investment and business expansion
opportunities.
4. Work with the County of Elgin to examine and catalog existing programs and opportunities
that currently support business development and investment in the region. This should
include available funding from senior levels of government.
5. Work with the Elgin Business Resource Centre and the Innovation Centre for Entrepreneurs
to foster an entrepreneurial spirit among students and youth (18-30 years) in Bayham
through the creation of a youth entrepreneurial program.
More effort needs to be directed at investment readiness
including a plan for future investment
Investment readiness is the ability or capacity of a community to support projects and activities
that would facilitate the attraction or growth of new business investment or jobs in a community.
Businesses relocate, or open a new location when business needs or conditions motivate a
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change in location or expansion; for example, when a business expands beyond the capacity of a
particular site or market. How a community responds to these opportunities often determines the
success of attracting this investment.
To be investment ready a municipality must first understand its competitive position (costs, land,
buildings, workforce and land use and zoning,) and the investment or businesses that it is looking
to attract. This informs the development of a strong value proposition that is then reflected in
website content, key messaging, marketing material etc. Often this value proposition includes
business and lifestyle factors that will appeal to prospective investors or businesses, as well as
available financial incentives
Bayham has a limited inventory of commercial and industrial lands with which to attract investors
suggesting that much of the business recruitment and investment attraction will rely on
redevelopment potential. Though there are some infill opportunities, particularly in the
commercial land supply, there are limited designated and zoned properties that would be
available over the shorter term. This limits the types of commercial/industrial activity that the
Municipality can accommodate.
Recommendations
1. Maintain an online inventory of available serviced and un-serviced commercial and industrial
land and buildings. The following information should be included at a minimum:
1.1. parcel size
1.2. privately or municipally owned
1.3. contact information
1.4. zoning and servicing information
2. Pursue the opportunity of a shared service agreement with the Town of Tillsonburg to extend
services to the Bayham Industrial Park. Consider the feasibility of a public private partnership
with the landowner to advance the development of these lands. Support the development
with a comprehensive marketing strategy.
3. Investigate the market opportunity for an eco-Industrial/Business Park in Vienna taking into
consideration the innovative approach to development being advanced by communities such
as the City of Guelph. Pursue opportunities for a public private partnership for the
development of these lands.
Support and encourage a transition to value-added
agriculture while improving traditional agricultural
activities
Value-added agricultural practices are occurring on farms throughout Ontario, as farmers,
through necessity, look to increase their on-farm incomes. This can include on-farm sales of
crops and produce, including road-side stands, sale of products within farm buildings, pick-your-
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own operations, on-farm value-added processing and farm events and attractions, winery tours,
sales and restaurants, and farm vacation and bed and breakfasts operations.
Regional municipalities are responding to the needs of their farmers and the demands of
consumers by providing a greater degree of flexibility with regards to official plan policies and
zoning by-law provisions. While Bayham’s Official Plan policies currently support the activity of
value-added agriculture, it was suggested by local stakeholders that the Municipality needs to be
more pro-active in the area of value-added agriculture and look to the success of secondary on-
farm uses in nearby counties.
In recent years, value-added agriculture has been growing in popularity in Elgin, Norfolk and
Haldimand Counties, as well as across the Niagara region. In addition to the anticipated benefits
that value-added agriculture could provide for both farmers and the county, farmers stressed the
importance of promoting and encouraging value-added agriculture, to ensure the continual
success and prosperity of local farms and a livelihood for area farmers.
Recommendations
1. Encourage Elgin County to complete a value-added food study that gives consideration to the
growth prospects for organic food, niche crops, vineyards, slow food industry, and small and
medium scale food processing.
2. Support the creation of a regional Agricultural Advisory Board to advise county council on
matters pertaining to agricultural issues in Elgin County.
2.1. Provide local forums for discussion and coordination of agricultural initiatives and
programs with community groups and agencies.
3. Advocate for an increase of funding for agricultural research and development in areas
specific to the value-added agriculture i.e. organic food, wineries, food processing, and
aquaculture.
4. Support and encourage Bayham farmers to involve themselves within the food experience
packages produced by Elgin County that illustrate both agricultural products and agri-tourism
activities across the County
3.1 Implementation
The foregoing recommendations assumes that the Municipality of Bayham will take more of a
leadership role as it relates to economic development opportunities in the community. The
completion of this action plan should inform the municipality’s short term priorities and facilitate
the plan’s implementation.
The findings from the supporting background research and analysis presented in Appendices to
this report have informed the priority identification and related recommendations. Taking into
consideration the lack of delivery structure for economic development at the local level and the
fiscal constraints facing the community, it is assumed that the Municipality will need to foster and
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support strong partnerships to ensure that the outcomes of this plan have positive benefits for
Bayham.
With a high level of community interest and engagement in economic development, consideration
has been given to programming and delivery model that will achieve the greatest results for the
Municipality over the long term.
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1 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Municipality of Bayham
Economic Development Initiatives and
Opportunities Plan
APPENDIX
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A. Literature Review
Southwestern Ontario Context
SWOTC: Market Development Strategy
The key purpose of the Market Development Strategy was to understand the current market
within the Regional Tourism Organization 1 and to provide recommendations for tourism product
development. As part of this strategy, the following recommendations were made for SWOTC’s
coverage area:
Leveraging Existing Markets and Products
Develop day tripping program: Conduct further research on day tripping market and based on
results develop products and enhance experiences to increase number of day trippers
Educational travel program: Many attractions in region lend themselves well to the
development of an education travel program that could target schools and colleges
Understand and develop retail and shopping program: Conduct research on the effects of
retail spending on local tourism
Focus on product development for external markets: Product and program development
should focus on the types of activities external group participates in
Create packages to address current market needs: Create an excellent tourism experience
for visitors, by packaging numerous tourism products in region
Intra-regional coordination and communication: Improve regional coordination and
communication
Local accommodation study: Conduct further research on local accommodations especially
those that are not hotels, motels and bed and breakfast
Accommodation attraction: Develop accommodation attraction strategy
SWOTC role clarification: Clarify role that the RTO will play in the region and how the work of
the RTO will impact DMO’s own role, projects and budgets
New Product/Program Opportunities
Medical, health and wellness program: Leverage existing medical facilities to attract visitors
to come to region
Off season: Product development should focus on how to create the various off season
experiences by leveraging existing assets
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Conference and meetings: Develop coordinated conference and meetings program that
would work on making meeting planners aware of the opportunities that exist in the region
Premier event: Establish major event that is unique to the region, and is not currently being
offered in Ontario or neighboring tourism regions
Develop region as a “Family Destination”: Critical mass of family destinations exists in region
Coordinated approach to festivals, fairs and events: Organizers should work together to
coordinate all festivals, fairs and events to increase efficiencies and opportunities
Marketing Initiatives
Regional tourism website: Develop regional tourism website that will encompass and
represent all tourism assets that the region has to offer
Brand promotion and integration: Ensure all future marketing endeavors include new brand
that was developed as part of this strategy
Advertising program: Develop carefully planned and executed advertising program that
targets specific audience
Public relations program: Ensure PR program gets as much attention as possible for all the
events and attractions offered in region
Pictures and videos: Create a database of pictures and videos can in order to communicate
tourism message directly and effectively to the target markets
Signage program: Develop comprehensive signage program that includes way finding,
highway, promotional and program-specific signage
SWOTC: Agritourism Development Strategy and Marketing Plan
Agri-tourism has also been identified as one of seven priority projects for the Southwest Ontario
region as it is seen as an opportunity for farmers to enter new markets for farm products and
services. The purpose of this strategy was to understand the opportunities provided by
agritourism operations to the tourism sector in the SWOTC region. The following set of
recommendations was made to continue the growth of agritourism in the region:
Fixed Attractions
Work with economic development offices in the region to expand investment in wineries
• Consider featuring artists, organizing tours and host culinary events (dinners,
cooking classes, etc) in order to encourage visitation to wineries in region
Explore opportunities for investment in craft breweries
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Events and Festivals
Connect agriculture to educational events and programs and seasonal festivals held across
the region
Services
Further build and connect existing culinary trails
• Establish region-wide culinary trail linking the region through food
Support the expansion of local food restaurants
• Network with chefs with a local food interest that are seeking new opportunities
for investment
• Utilize Local Food Plus and the Ontario Culinary Tourism Alliance to assist in this
endeavor
Link products together and other outdoor recreation activities with agritourism activities.
• Might create the opportunity to draw visitors across the region to experience a
variety of activities
Continue to support secondary use on agricultural land including on-farm processing and
agri-tainment opportunities such as petting zoos and horseback riding
Foster the development of agricultural producer cooperatives to make it easier for large
buyers (restaurants) to purchase from local producers
Continue to develop on-farm roofed accommodations (bed and breakfasts and guest houses)
and on-farm dining facilities
Ontario’s Southwest Motorcycle Tourism Report, 2011
Motorcycle tourism in the Southwest Ontario region is also one of the seven priority projects as it
was found to be a significant contributor to tourism spending and local economic development.
The objectives of the Motorcycle Tourism Report were:
Expand and enhance the motorcycle tourism experience in Region 1
Identify motorcycle and other events within the region
Determine how to increase traffic and visitation to events
Encourage attendees to stay longer / spend more money
Understand and identify potential partnerships with motorcycle groups, retailers, motorcycle-
friendly accommodations and other relevant experiences of interest
According to the survey conducted in May 2011, the following communities were identified most
frequently as the favourite destination among motorcycle enthusiasts:
Port Dover
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Niagara
Port Stanley
Grand Bend
Port Burwell
Pelee
A series of recommendations for SWOTC were made in order to aid in the development of a
Motorcycle Tourism package that would encourage motorcyclist to visit and stay in the region:
Work with DMOs to develop relationships among market-ready motorcycle tourism product
and explore overnight packages on key motorcycle routes
Publish motorcycle tourism map using the dimensions, stock and distribution plan outlined in
this report
Consult with other RTOs and the Ontario Tourism Marketing Partnership Corporation about
integrating content and functionality of any motorcycle tourism website before developing on-
line presence for region
Develop social media guidelines, a plan for social media tactics, register with social media
sites, and post content linking motorcycle-friendly product and DMOs, in order to develop a
base of consumers for future tactics
Explore supporting marketing initiatives such as media relations, trade shows, print
advertising opportunities, alliances and other activities to support the core motorcycle tourism
marketing strategy
Birding in Southwestern Ontario: Product Assessment and Regional
Marketing Plan, 2011
Wildlife viewing, which includes bird watching, is a growing subsector of the ecotourism market.
Due to the natural assets present in the region, Southwest Ontario is well positioned to benefit
from this trend. The purpose of this study was to review the opportunities for birding tourism
across the region to offer visitors a more diverse and package of birding and outdoor
opportunities. The following sets of key recommendations were made as a part of the report:
Develop Lake Erie Coastal Birding Route that acts similarly to a culinary trail
• Birding trail would be a driving / hiking / cycling route that parallels the Lake Erie
coast, with options for “loop trips” into the interior of the Southwestern Ontario
region
• Key nodes would be the major national and provincial parks (Pelee Point,
Rondeau, Port Burwell, Rock Point), world biosphere reserve (Long Point), and
conservation areas (Hillman Marsh)
Create a plan that will aid in developing the trail and ongoing trail stewardship
Develop marketing tools required to bring this project to life which includes a map of birding
hotspots and a birding visitor guide, along with a robust website
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Support birding festivals and events
Promote birding trail with advertising
Utilize opportunities for travel stories in mass media
Increase online media/social media presence to promote birding opportunities
Utilize special promotions such as birding passport program for different sites, family passes
and package birding opportunities with accommodation
Region 1: Recreation Experience Assessment, 2011
The purpose of the study was to implement an outdoor experience assessment and strategic
marketing plan focused on golfing, fishing, and camping experiences throughout the region. The
report made the following set of recommendations for each of the outdoor activities:
Golfing: Product Development
Organize the Top 10 golf operators and use their golf experience and venues to position the
region as a stand out golf destination
Create and establish a formal Golf Operator Working Group and facilitate a process where
the operators can work together to create affordable overnight golf experience packages
Plan and execute tourism market readiness training workshops with the next level of golf
operators
Golfing: Marketing
Develop a fall golf package pilot project campaign, targeting golfers near and or within
Region
Create golfer data base for future e-marketing initiatives
Initiate a monthly golf package E-blast using purchased email lists and own list as it develops
Approach golf tour operators to consider selling the golf packages
Grow the Top 10 to include other market ready venues and roll out a more comprehensive
campaign
Create a regional golf competition where pros from Top 10 courses put together teams to
challenge players from other Top 10 courses
Fishing: Product Development
Establish a Fishing Operator Working Group to organize a collective approach to better
leverage the fishing assets and grow tourism business in Region
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Develop overnight fishing experiences by collaborating with DMO’s, food & beverage
providers, retailers to create compelling reasons to extend the length of stay
Explore the possibilities of creating a regional booking mechanism to streamline the booking
process and allow for selling packaged experiences
Conduct research among anglers in the GTA marketplace in order to identify opportunities
that would attract anglers who are not currently fishing in Region
Leverage opportunities associated with enhancing and expanding fishing tournaments that
take place in Region
Fishing: Marketing
Develop a collaborative marketing strategy once the Working Group has determined areas of
opportunity and have packaged product that will generate overnight visitation
Create a fishing micro site or include fishing information in a regional site
Attend key fishing/sport shows as a group to have a larger presence at these shows and
develop strategies to stand out among other regional fishing destinations
Develop an unpaid media strategy and proactively secure stories and coverage for fishing
opportunities in Region
Host annual media and corporate Familiarization Tours in order to showcase the fishing
experiences available in Region to both the media and corporate meeting/event planners
Camping: Product Development
Develop places for RVs to camp in order to pursue RVers as they deliver a higher yield than
traditional campers or those using public campgrounds
Establish an Infrastructure Task Team to explore development opportunities associated with
the emerging trends in outdoor accommodation options
• They would create a series of prioritized strategies designed to increase the
availability of new or enhanced non-traditional outdoor roofed accommodation
options
Advocate for regulatory changes that could positively impact operations and expansion plans
for private campground
Develop and fund a grass roots communications plan targeting municipal officials and other
tourism industry stakeholders to reverse negative perceptions that exist about RVers /
campers and the impact they have on local communities
Camping: Marketing
List RV park/ campground accommodation options in regional marketing material
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Develop experience packages utilizing RV park/campgrounds as exclusive accommodation
options
Target families, birders, touring seniors as they tend to seek out these types of
accommodations
Promote camping experiences in public campgrounds to birders in shoulder seasons,
especially during migration periods
Consider having a regional presence at select outdoor and RV consumer shows and ensure
all operators are group together under a regional banner
Port, Coastal and Riverfront Communities Development & Investment
Attraction Strategy
SWOTC undertook a study for water based tourism development and investment for the
communities along Lake Erie, Lake St. Clair and Lake Huron. The strategy looked at ways to
leverage the waterfront to provide a higher quality tourism experience for visitors and achieve
economic growth for the communities along the lakes. The objectives of the project were the
following:
To identify business, investment and product development opportunities in the region's ports
and waterway areas
To develop specific actions to attract investment and grow tourism in these opportunity areas
To develop a community resource toolkit for port, coastal and riverfront communities
As part of the project, the plan recommended the following key tourism product development
strategies:
Incorporate water-based activities and tourism experiences as a signature element of
regional marketing and promotional efforts
Strengthen and promote existing trail networks that connect to the waterfront, and pursue
opportunities to link trails across Counties and to existing waterfront tourism sites,
incorporate mapping of trails through MDS website
Create region-wide packages of themed events (e.g. birding, sportfishing, diving, marinas,
Provincial Parks) for promotion to niche markets
Promote major waterfront events/initiatives in a shared calendar and include linkages with
other tourism-related activities such as camping, trails, biking etc.
Profile major waterfront initiatives that will serve to attract both tourists and further private
sector investments, including (for example) the recent recognition of Port Stanley as a Blue
Flag Beach
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Explore avenues to assist Counties and municipalities to strengthen signage and way-finding
(including the use of technology) to direct visitors to waterfront sites of interest (by land and
water)
Support regionally-based or County-led municipalities in conducting a gap analysis for
amenities and services that support water-based tourism, focused specifically on small-scale
accommodation (B+Bs, campgrounds) in proximity to waterfront areas
Encourage waterfront municipalities to pursue tourism-related community development and
beautification programs, e.g. Community Improvement Plans, Façade Improvement
Programs, Communities in Bloom
Support local municipalities in establishing dedicated pedestrian and cycling access corridors
from key waterfront sites to downtown commercial and retail area
In addition to the tourism strategies, the plan also recommended the following key investment
attraction strategies:
Develop and market an investment profile of development ready sites in the Region’s
waterfront communities
Develop a protocol to assist DMOs and tourism organizations in pursuing private-sector
sponsorship for events and public-private partnerships for investment
Identify high-visitation, high-revenue attractions and events in the Southwest Ontario Region
that should be profiled in and supported by provincial marketing and promotion campaigns
and materials
Develop and promote the use of a tourism investment prefeasibility assessment handbook to
support the attraction of new business investment to the Region
Support existing tourism business and operations by conducting workshops to discuss new
product investment and expansion opportunities associated with the Region’s priority tourism
segments
Organize regular familiarization tours of potential (re)development sites with local
businesspeople and investors, and compile site information/prospectuses to support these
tours
Elgin County Context
Elgin County – Agri-food Business Expansion and Retention Study
(2012)
Elgin County conducted a business expansion and retention study to gain a more complete
understanding of the challenges and opportunities that existed in the County’s Agriculture and
Agri-food sector. As part of the study, interviews with agri-food businesses were undertaken. The
results from the interviews were used to create the following key set of recommendations:
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Improved Permit and Regulatory Approval Process
Support and provide guidance for local municipality’s to streamline the development approval
process
Provide business support to help navigate the regulatory environment
Support for Succession Planning, Business Planning
Work with the Elgin Business Resource Centre to develop targeted workshops and reference
materials to support succession and business planning for the County’s agricultural sector
Value Added Processing
Investigate options for a value-added food study that gives consideration to the growth
prospects for organic food, niche crops, vineyards, slow food industry, and small and medium
scale food processing.
Support the development of value-added businesses by establishing a relationship between
the Elgin Federation of Agriculture, local farmers and the Niagara College Brew Master
program.
Local Food Distribution Network
Contact Erie Innovation and Commercialization to access research conducted on local food
distribution studies
Publish advice and guidance on the best ways to tackle distribution issues
Enhanced Marketing
Encourage local providers to leverage the County’s marketing efforts
Continue to engage local providers and leverage the marketing efforts of the ‘Buy Local, Buy
Fresh’ Elgin Campaign, Savour Elgin, Southwest Ontario Tourism Corporation, and the
Ontario Culinary Tourism Alliance
Online Toolkit for Agri-businesses
Government grants, programs and other sources of funding for agri-businesses
Business Development Guide
Opportunities for new investment in the County’s agricultural sector such as vineyards,
breweries, organic farming etc.
Succession Planning, Business Planning workshop information
Advice and guidance on the best ways to tackle distribution issues. This should include best
practice research into existing projects throughout the Country.
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Port Stanley Harbour Economic Development Plan
In light of the Municipality of Central Elgin acquiring several properties along Port Stanley’s
waterfront, the municipality developed an economic plan for Port Stanley’s harbour. The following
key recommendations were developed for the revitalization of Port Stanley’s harbour and provide
insight on how Port Burwell may develop in the future:
Complete a secondary plan and Community Improvement Plan for the Port Stanley Harbour
to aid in the desired development of the area
Adopt the Historic Conservation District Plan and Guidelines to protect local heritage
properties
Expedite the environmental remediation of the lands by working with the Government of
Canada
Initiate preliminary risk assessment for public lands to engage private sector in the
redevelopment of the western harbour lands
Complete public realm improvements and infrastructure upgrades
Develop four season tourism event strategy by working with the County of Elgin, the Port
Stanley BIA and the Port Stanley Village Association
Conduct bi-annual Port Stanley visitor surveys to gauge satisfaction with local events,
amenities, services etc.
Develop greater variety of destination retail opportunities and food and beverage venues
Improve existing streetscape through the use of façade improvement programs, landscape
improvement grants or tax increment financing
Engage local service clubs, area businesses and the community at large in fundraising for
the public realm initiatives
Complete a parking study for Port Stanley harbour area to determine the need for additional
off-street and on street parking
Complete hotel/convention feasibility study to illustrate and support the potential for additional
accommodation in this region of Elgin County
Improve the marketing of Port Stanley in way that more effectively showcases local retailers,
the size of the service area, consumer profile and the direct marketing of the waterfront lands
once the secondary process is complete
Develop a specialized tool kit of web based resources to assist companies considering
downtown Port Stanley for business investment
Develop economic development function within the municipality that could oversee the
attraction of investors and development of the Harbour Lands over the long term
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County of Elgin Economic Development Strategy and Action Plan
2011-2014 Part I
The County initiated the 2011-2014 Economic Development Strategy and Action Plan to address
the challenges the region faced due to changing economic conditions in the province and county.
The following goals have framed the County’s economic development efforts over the span of the
plan.
Goals
1. Build Social Capital
Developing social capital in Elgin will assist the County to mobilize the community in supporting
the County’s economic development goals. Elgin County will build social capital through
enhancing:
Civic pride and ownership
Networking
2. Enhance the Built Environment
The built environment shapes how residents and community members interact with each other
and impacts networks, enterprise development and industry attraction. This will be accomplished
by:
Fully utilizing employing lands
Protecting our Heritage
Creating engaging public places
3. Develop Talent and our Entrepreneurs
The attraction and retention of talent and innovation through creative people and enterprises is
becoming a new economic reality for rural regions. The objectives for this goal are:
Strengthen linkages to research institutions
Support enterprise development
Engage and reinforce lifelong learning
4. Tell our Story
Elgin does not have a product to market; it has a story to tell. Story telling is as much about who
is telling the story, as it is about the story itself. Stories need to be about challenging the status
quo and connecting to people who can make a difference. This is accomplished by:
Focusing and targeting the message
Engage leaders
The County is currently reviewing the implementation efforts of the 2011 Plan with a mind to
‘refreshing’ the County’s economic development program.
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Bayham Context
Official Plan of the Municipality of Bayham (revised 2012)
The official plan for the Municipality of Bayham recognizes that the predominant use of land in
the Municipality will be agricultural in nature. Most of the future non-farm growth and
development will be concentrated in the municipality’s urban areas of Straffordville, Vienna and
Port Burwell. The plan recognizes the agricultural sector as the primary economic activity in the
municipality and works to provide policy framework to encourage the preservation and utilization
of good agricultural lands for agricultural productions. The following is a short summary of
relevant land use designations and policies considered to have an impact on the future economic
development of the Municipality:
Agriculture
One of the main goals of the plan is to place a high priority on maintaining or initiating agricultural
production on high quality agricultural lands. The plan has policies in place to discourage the
divisions of larges farms into smaller holdings and to encourage continued farm use. In order to
support on-farm diversification, the municipality allows the establishment of agri-tourism
operations on agriculture lands
Industrial
The Bayham Industrial Park, located on the northern end of the municipality and neighbouring
Tillsonburg, is recognized as the main industrial area in Bayham. Lands designated for industrial
use permit only dry industrial uses and should not require municipal sanitary sewer and water
supply service.
Commercial
New commercial development shall be encouraged to locate in existing commercial areas of the
urban areas through renovation of older structures and the erection of new buildings.
Municipal Sewage and Water Services
The villages of Port Burwell and Vienna have municipal sewage and water services and are the
focus of growth within Bayham. The municipality will not permit development within serviced
areas that cannot be feasibly connected to the municipal sewage and water services.
Waterfront
One of the goals of the plan is to support and encourage the establishment of a marina on Lake
Erie at the mouth of Big Otter Creek. In order to achieve this goal, the municipality has
designated lands around the waterfront in Port Burwell as ‘Specific Policy Area’ that will remain in
a holding zone until the lands can be developed. The municipality has recently completed a
Master Plan for Port Burwell that addresses the future development opportunities for the
waterfront.
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The Municipality of Bayham Strategic Plan 2008-2013
The main objective of the plan was to assist in formulating and directing Bayham’s municipal
objectives from 2008-2013. The plan directed Bayham to invest its energy and resources across
four missions:
5. Renewing and expanding our critical infrastructure
6. Providing financially responsible service orientated governance
7. Providing recreation and waterfront amenities
8. Supporting environmentally conscious business investment and growth opportunities
The following goals were formulated in response to the above missions:
Practice responsible financial management
Conduct service delivery reviews for all services
Complete asset management program
Adopt multi-year budgets
Begin adopting capital budgets earlier
Conduct an energy audit of municipal building
Conduct an alternative revenue opportunity analysis
Ensure reliable, well maintained and secure infrastructure
Complete asset management program
Design and implement a plan for an infrastructure inspection and preventative maintenance
program
Conduct infrastructure needs studies: roads, water, sanitary sewer, buildings, rolling stock
and other
Create a positive business atmosphere
Seek out economic development partnerships opportunities
Review development standards policies
Review planning approvals process
Conduct a land use planning policies review
Improve communications and relations with business
Produce an economic development initiatives and opportunities plan
Undertake a harbour area development feasibility study
Consider critical infrastructure and services partnerships as required
Be dedicated to service excellence
Conduct service delivery reviews for all services
Improve municipal web site
Commence a regulatory review
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Deliver staff training programs such as health and safety, customer service and accessibility
Tie performance evaluation program to Strategic Plan
Review by-law enforcement policies and procedures
Create and implement a staff service excellence reward program
Complete a master fire plan
Complete an accessibility plan
Big holding council and staff team building get together
Develop a new and improved infrastructure network
Complete asset management program
Undertake capacity studies of sewer and water infrastructure
Conduct a Development Charges policy review
Review land use policies to ensure designate growth areas are identified
Develop a plan for construction of a municipal industrial park
Explore partnerships such as public-private partnerships, inter-municipal service sharing and
municipal-provincial-federal partnerships for servicing under-serviced areas
Explore water servicing options for Straffordville and Eden
Development of resources for municipal-wide supply of water for fire suppression
Provide and encourage attractive lifestyle choices
Conduct a municipal recreation program needs assessment
Conduct a parks and facilities needs assessment
Promote Bayham’s waterfront and beach amenities
Develop partnerships as required for delivery of services such as:
• Promoting health and wellness
• Recreation of fitness programs
• English as second language training
Review the Cultural Plan
Support preserving community schools and education in Bayham
Promote excellence in environmental stewardship
Conduct an energy audit of municipal buildings and equipment
Promote the Waste Management Program to encourage ‘reduce, reuse and recycle’
Reduce water loss from water servicing networks
Implement green energy options for municipal facilities
Create an economic development awareness program promoting Bayham as ‘Green
Community’
Develop groundwater protection policies
Encourage brownfield development where appropriate
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Port Burwell Master Plan, 2013
The primary objective of the plan was to identify strategic future public investments in services,
facilities, access and parking that could contribute to the development of the waterfront as a
tourist and recreational area for local residents and visitors. The following key investments were
recommended:
Site Functionality and Ownership
Obtain some of the privately held lands along the waterfront to provide flexibility when
constructing infrastructure and public assets
Purchase back existing structures surrounding the Lighthouse and maintain lighthouse as
focus of the main street
Pursue private partnerships for the development and operation of public facilities
Provide a minimum of 200 parking spots on municipally owned lot
Expansion of washroom facilities is a high priority
Provide concession and tourism information shop on public beach
Pursue a Fisherman’s Village on the vacant lot adjacent to the Harbourfront, which would
accommodate retail, restaurant, residential and tourist activities with space for outdoor
activities
Water Quality and Environment
Construct new natural features on west side of Big Otter Creek that provide habitat for birds
and butterflies that will contribute to regional birding tourism plans
Construct a series of interpretive trails that connect the key features of the area and link to
adjacent features to further unify the area
Apply to Blue Flag Beach program
Public Safety and Security
Undertake an official risk assessment of the beach and create an appropriate response
strategy
Provide first aid stations and emergency rescue stations that are clearly denoted with
signage
Continuity and Connectivity
Improve access with Provincial Park by building a bridge connection over Big Otter Creek
Construct a series of seating areas that allow for seating, picnicking, gathering and viewing
Improve connections to Memorial Park and use the park as a regular event space
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Improve connection between downtown area to the beach and provincial park through
streetscape design, signage and way finding and through potential redevelopment of lands
along Robinson Street
Seasonal Interest and Diversity of Uses
Create a dedicated space for outdoor events
Incorporate a canoe and kayak launch along waterfront
Create a marina and public boat launch
Improvements to pier should allow for passive activities like fishing, siting and tanning
High Quality Public Realm
Create venue for concerts and activities
Bayham Cultural Plan 2005
In 2005, Bayham completed a cultural plan that would guide municipal objectives in unlocking the
potential of a unique Bayham experience for visitors and residents alike. The plan had the
following five goals:
To increase the sense of community pride and engagement in pursuing Bayham's future by
encouraging increased participation in community development and a broader understanding
and appreciation of the community’s tourism potential and heritage resources.
To realize the untapped potential of the community through:
• Building on what already has been achieved
• Identifying unique opportunities
• Collectively overcoming barriers to success
To generate positive economic benefits for the community, related to generating support for
existing and new business initiatives and creating employment opportunities.
To achieve an effective balance between economic development initiatives within the Plan
and the residents' quality of life, values and the natural environment's limitations.
To conserve Bayham's historical, heritage and natural assets for current and future
generations.
In addition, the plan also recommended several key recommendations that would aid in the
cultural economic development of the municipality. These were:
Wind Turbines
Develop and promote Bayham’s wind resources through the development of public viewing
areas, themed festivals and information centres on wind energy
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Create a Wind Energy Interpretation Centre by working in partnership with wind energy
developers, province and Canadian Wind Energy Association
Create a festival for the “turning the switch” and first day of operation for the public
distribution of electrical wind energy systems
Waterfront
Improve waterfront infrastructure and amenities in Port Burwell by providing public facilities
such as public washroom, beach house, and marina
Consider a venue for concert and activities
Vienna and Port Burwell
Create a CIP for investment in infrastructure and landscaping such as streets, benches,
lighting and amenities
Encourage the development of Coral Flats as retirement community
Otter Valley Recreational Trail Improvements
Improve the quality of user experiences on the Otter Valley Recreation Trail for passive
recreational uses, including hiking, biking, birding and interpretation of the heritage resources
of the municipality
Invest in the infrastructure, points of interest and marketing of the trail as a key part of the
cultural and tourism opportunities in Bayham
Create events related to activities along the trail
Festivals and Events
Host around eight to ten festivals/events per year
Position one to two signature festivals/events to attract external visitations
Tourism Packages
Eco-Tourism: Develop package around birding destination, shoreline, trail system and
Carolinian forest for visitors interested in outdoor experiences
Agri-Tourism: Develop package around farm operators who are prepared to provide varied
agri-tourism opportunities
Bayham’s Façade Improvement Loan Program
The façade improvement loan program aims to assist in the improvement and promotion of the
core business areas across the municipality. Currently, commercial properties in the core
business areas of Port Burwell, Vienna, Straffordville, and Eden are eligible for the program.
Eligible improvements consist of external repairs to facades, include signage, entrances, and
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display windows. Eligible candidates can receive loans of up to $5,000 per property, based on
50/50 matching contributions.
Bayham’s Participation into Regional Campaigns
Ports of Elgin
Bayham’s Port Burwell currently participates in the County’s Ports of Elgin campaign. The
campaign highlights several elements available across the Port such as:
The free wireless offered on beach
The restaurants/cafes in Port Burwell
The Port’s charter fishing trips
Elgin Arts Trails
Two Bayham businesses are currently listed as points of interest across the Elgin Arts Trail.
Savour Elgin
Five Bayham businesses are currently listed as points of interest across the Savour Elgin Map.
Elgin County Heritage
Currently the Elgin County Heritage brochure highlights fourteen assets of interest within
Bayham.
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B. Economic Profile
The Municipality of Bayham is a lower tier municipality located in the eastern end of Elgin County.
While portions of the County have direct access to Highway 401, Bayham’s eastern location
within the county makes access to the Highway more challenging.
The historic towns and villages of the lower tier municipalities coupled with the region’s
agricultural landscapes contribute to the County’s strong rural character and appeal. The lower-
tier municipalities that comprise up Elgin County include:
Aylmer
Bayham
Central Elgin
Dutton/Dunwich
Malahide
Southwold
West Elgin
Figure 1 shows the political boundaries of the County and the lower-tier municipalities. The map
also shows the position of some of the surrounding municipalities.
FIGURE 2: MAP OF ELGIN COUNTY AND MUNICIPALITIES
Source: OMAFRA EMSI Analyst, Dataset Version 2014.1
The objective of this economic base analysis is to provide a detailed understanding of the
economy in the Municipality of Bayham that can be used to inform the creation of an Economic
Opportunities Report. The profile includes current information on the demographics of the
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municipality, the composition of its business community, and its labour force, as well as a
spotlight on the agriculture sector.
It should be noted that parts of the economic base analysis uses Southwest Ontario as a region
of comparison. For the purposes of the analysis Southwest Ontario has been defined to include
Elgin County, Middlesex County, Oxford County, Brant County, and Norfolk County.
Demographic Characteristics
Population Change
The population in Bayham (3.9%) has been growing at a faster rate compared to Elgin County
(2.5%) and has added 262 people from 2006-2011. However the growth rate in Bayham was
lower than Southwest Ontario (4.2%) and Ontario (5.7%). From 2001 to 2006, Bayham (5.5%)
had a greater growth rate than Elgin County (4.7%) and Southwest Ontario (4.6%) while it was
lower than the Province (6.6%).
FIGURE 3: POPULATION CHANGE 2006, 2011
Source: Statistics Canada Census, 2006, 2011
Population by Age
In 2011, around a third of residents in Bayham were between the ages of 0-19 years, which was
greater than either Elgin County (26.1%) or the Province (23.7%). In addition, the growth rate for
this age group in the municipality was 8% while in the county and province the average was -
2.9% and 0.3% respectively.
Although Bayham (18.2%) has a similar proportion of residents between the ages of 60+
compared to Ontario (20.6%), the growth rate for this age group in the municipality was 66.1%
while in the province the rate was 51.5%. While 22.1% of the population in Elgin County made up
this age group which had a growth rate of 44.8%.
The age profile of Bayham suggests that the population change is attributed to the growth of
families with children, residents aging in place or the attraction of retirees to the municipality.
Bayham’s proximity to the Town of Tillsonburg (albeit not in Elgin County) and the services
provided is no doubt a factor in the municipality’s population growth. Over the long term, it will
be important for the municipality to consider the range of local services and amenities (e.g.
housing, recreation amenities, healthcare, and retail services) that may be needed to satisfy the
demands of residents – particular youth and seniors.
Population,
2001
Population,
2006
Population,
2011
2001-2006
%Change
2006-2011
%Change
Bayham 6,375 6,727 6,989 5.5%3.9%
Elgin County 81,553 85,351 87,461 4.7%2.5%
Southwest ON 763,340 798,102 831,541 4.6%4.2%
ON 11,410,046 12,160,282 12,851,821 6.6%5.7%
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FIGURE 4: POPULATION BY AGE GROUP IN BAYHAM, 2006 & 2011
Source: Statistics Canada Census, 2006 and 2011
Educational Attainment
Recent economic trends such as offshoring and the development of new technologies have
changed Canada’s economy into one that requires a knowledge-based work force. The education
attainment of the residents of Bayham is an important aspect of economic development as
education levels will determine the strength of the local economy. Figure 5 compares the
educational attainment of residents in Bayham, Elgin County, Southwest Ontario and Ontario.
When compared to the other three geographic regions, the municipality has a higher portion of
residents with no certificate, diploma or degree, and apprenticeships or trades certificate or
FIGURE 5: EDUCATIONAL ATTAINMENT OF BAYHAM, ELGIN COUNTY, SOUTHWEST ONTARIO AND ONTARIO
Source: Statistics Canada Census, 2011
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diploma. The low proportion of residents with high school or higher education could create
challenges for the municipality in attracting industries that require a knowledge-based work force.
Household Income
The household income of a community is a helpful measure of the municipality’s socio-economic
composition. Figure 6 shows the proportion of household incomes for Bayham, Elgin County,
Southwest Ontario and Ontario. Bayham (51.6%) has a greater percentage of households
making $30,000-$79,999 compared to the other geographic area, with Ontario (39.5%) having
the lowest proportion.
FIGURE 6: HOUSEHOLD INCOME PROPORTIONS IN BAYHA, ELGIN COUNTY, SOUTHWEST ONTARIO AND
ONTARIO, 2011
Source: Statistics Canada Census, 2011
The proportion of households within this income range has impacted the average household
income in Bayham ($66,666) which was the lowest among the comparative areas. One
explanation for the low average household income may be due to the low levels of higher
education in the work force which could be preventing local residents from obtaining higher
paying jobs that require an advance skill set.
Labour Force Profile
The labour force profile of the Municipality of Bayham is an important factor in determining the
economic competitiveness of the municipality and the level of entrepreneurism. The following
section outlines resident labour force characteristics, labour force compositions by industry and
occupation, place of work status and commuting patterns.
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Labour Force Characteristics
From 2006 to 2011, the total labour force in Bayham decreased by 140 people (4.2%) to a total of
3,155 workers. It should be noted that this amount refers to the employment status of the local
workers and not the number of jobs located in the municipality. The County (-2.7%) also saw a
decrease in the number of people in the labour force while the Province (4.2%) had an increase.
The reason for the larger decrease in the labour force in Bayham compared to the other areas
may be due to the higher portion of people approaching retirement and retirees in the
municipality.
The unemployment rate in Bayham in 2011 was 8.4% which was lower than the County (9.0%)
and comparable to the province (8.3%). The municipality (1.3%) also had a smaller increase in
the unemployment rate compared to the County (3.5%) and Province (1.9%). One likely
explanation for the lower unemployment rate in Bayham is due to the higher growth rate in the
number of businesses in the Municipality (58.4%) compared to the County (17.7%) from 2008-
2013.
FIGURE 7: LABOUR FORCE ACTIVITY IN BAYHAM, ELGIN COUNTY AND ONTARIO, 2006 & 2011
Source: Statistics Canada National Household Survey, 2011, Census, 2006
Labour Force by Industry
Looking into the composition of the labour force by industry allows for the understanding of the
competitive advantages in the local economy and where clusters of skills may exist. Figure 8
shows the total labour force by industry in Bayham, Elgin County and Ontario.
Bayham Elgin ON Bayham Elgin ON Bayham Elgin ON
In the labour force 3,295 45,695 6,587,580 3,155 44,465 6,864,990 -4.2%-2.7%4.2%
Employed 3,060 43,200 6,164,245 2,890 40,475 6,297,005 -5.6%-6.3%2.2%
Unemployed 235 2,495 423,335 265 3,990 567,985 12.8%59.9%34.2%
Employment rate 60.2%64.2%62.8%55.5%58.5%60.1%-4.7%-5.7%-2.7%
Unemployment rate 7.1%5.5%6.4%8.4%9.0%8.3%1.3%3.5%1.9%
2006 2011 Change
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FIGURE 8: TOTAL EMPLOYED LABOUR FORCE BY INDUSTRY IN BAYHAM, ELGIN AND ONTARIO, 2011
Source: Statistics Canada National Household Survey, 2011
The top industries in which residents of Bayham are employed in were the following:
Manufacturing (710 employees, 26.0%)
Agriculture, forestry, fishing and hunting (485 employees, 17.7%)
Transportation and warehousing (290 employees, 10.6%)
Construction (245 employees, 9.0%)
Health care and social assistance (215 employees, 7.9%)
The top three industries made up 54.3% of the employed labour force with 1,485 employees; with
all three sectors having double the proportion of people that were employed in these industries
compared to the province. Looking further at the subsector level within these three industries the
following leading subsectors were found:
Farms (485 employees, 17.7%)
Transportation equipment manufacturing (285 employees, 10.4%)
Truck transportation (185 employees, 6.8%)
Speciality trade contractors (160 employees, 5.9%)
The strength of these subsectors are reflected in the business patterns for Bayham where
strongest growth, in terms of the number of businesses, occurred in the agriculture,
transportation, construction manufacturing industries. The municipality has recognized the
agriculture industry as primary economic activity in Bayham and has enacted polices within their
official plan to preserve agricultural lands.
Bayham Elgin ON Bayham%Elgin%ON%
Al Industries 2,735 36,755 5,537,990 100.0%100.0%100.0%
31-33 Manufacturing 710 7,190 657,625 26.0%19.6%11.9%
11 Agriculture, forestry, fishing and hunting 485 2,515 95,220 17.7%6.8%1.7%
48-49 Transportation and warehousing 290 2,685 294,025 10.6%7.3%5.3%
23 Construction 245 2,730 382,570 9.0%7.4%6.9%
62 Health care and social assistance 215 5,195 668,435 7.9%14.1%12.1%
81 Other services (except public administration)140 1,680 279,405 5.1%4.6%5.0%
91 Public administration 140 1,655 441,370 5.1%4.5%8.0%
44-45 Retail trade 125 4,165 701,305 4.6%11.3%12.7%
61 Educational services 115 2,380 474,205 4.2%6.5%8.6%
56 Administrative and support, waste
management and remediation services 100 1,980 277,785 3.7%5.4%5.0%
54 Professional, scientific and technical services 65 1,280 486,780 2.4%3.5%8.8%
41 Wholesale trade 60 1,355 291,215 2.2%3.7%5.3%
53 Real estate and rental and leasing 30 540 128,355 1.1%1.5%2.3%
22 Utilities 15 205 55,220 0.5%0.6%1.0%
51 Information and cultural industries - 505 169,540 0.0%1.4%3.1%
55 Management of companies and enterprises - 50 6,230 0.0%0.1%0.1%
71 Arts, entertainment and recreation - 645 128,705 0.0%1.8%2.3%
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It should be noted however, that the high proportion of people employed in manufacturing is likely
attributed to Bayham’s proximity to Aylmer and Tillsonburg where there is a greater concentration
of manufacturing activity.
Labour Force by Occupation
The occupational composition of the labour force was analyzed to determine the skills and
competencies of the residents of Bayham. Figure 9 shows the occupation proportions in Bayham,
Elgin County and Ontario in 2011.
FIGURE 9: TOTAL EMPLOYED LABOUR FORCE BY OCCUPATION IN BAYHAM, ELGIN COUNTY AND ONTARIO
Source: Statistics Canada National Household Survey, 2011
The occupations with the highest concentrations in Bayham were:
Trades, transport and equipment operators and related occupations (880 workers, 30.4%)
Sales and service occupations (365 workers, 12.6%)
Occupations in manufacturing and utilities (355 workers, 12.3%)
Natural resources, agriculture and related production occupations (350 workers, 12.1%)
Management occupations (300 workers, 10.4%)
The concentration of workers in trades, transport, manufacturing and agriculture related
occupations is more than double the concentration in Ontario. The high concentration of these
occupation categories is likely due in part to the municipality’s proximity to Aylmer and
Tillsonburg.
The municipality had a low concentration of sales and service occupations in the municipality
compared to the county, and in addition only 3.7% of businesses in Bayham were in retail trade
while for Elgin County the rate was 8.6%. The occupational and business patterns suggest that
local residents in Bayham may be doing most of their personal shopping outside the municipality.
Bayham Elgin ON Bayham%Elgin%ON%
All Occupations 2,890 40,470 6,296,995 100.0%100.0%100.0%
Trades, transport and equipment operators and related
occupations 880 7,705 805,495 30.4%19.0%12.8%
Sales and service occupations 365 8,435 1,431,600 12.6%20.8%22.7%
Occupations in manufacturing and utilities 355 3,955 322,530 12.3%9.8%5.1%
Natural resources, agriculture and related production
occupations 350 1,575 94,225 12.1%3.9%1.5%
Management occupations 300 4,335 748,915 10.4%10.7%11.9%
Business, finance and administration occupations 225 5,365 1,082,315 7.8%13.3%17.2%
Occupations in education, law and social, community and
government services 155 3,825 766,950 5.4%9.5%12.2%
Health occupations 140 3,065 381,660 4.8%7.6%6.1%
Natural and applied sciences and related occupations 105 1,585 475,000 3.6%3.9%7.5%
Occupations in art, culture, recreation and sport 15 625 188,305 0.5%1.5%3.0%
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B-26 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Looking further into the occupational sub-categories the leading occupations were the following:
Industrial, electrical and construction trades (295 workers, 10.2%)
Transport and heavy equipment operation and related maintenance occupations (295
workers, 10.2%)
Workers in natural resources, agriculture and related production (255 workers, 8.8%)
Middle management occupations in trades, transportation, production and utilities (195
workers, 6.7%)
Assemblers in manufacturing (185 workers, 6.4%)
The high concentration of these occupational sub-categories reflects the strength of the
manufacturing, agricultural, construction and transportation industries. These occupational
strengths present an opportunity for the municipality to attract businesses in these industries that
would benefit from Bayham’s work force.
Place of Work Status
Figure 10 displays the place of work status for the employed population for the three geographic
areas. The figure shows that Bayham has the highest proportion of residents with no fixed
workplace address (16.4%) and who worked at home (12.0%) among these three geographic
areas. One explanation for the high proportion of the employed population having no fixed
workplace is due to the large portion of the labour force working in the construction industry. The
high proportion of the population working at home in Bayham is likely due to the large portion of
the work force employed in agriculture sector as 69.5% of firm in this sector are self-employed
businesses, which suggests that a large portion of the agricultural workforce live and work on
their farms.
FIGURE 10: PLACE OF WORK STATUS IN BAYHAM, ELGIN COUNTY, SOUTHWEST ONTARIO AND
ONTARIO, 2011
Source: Statistics Canada Census, 2011
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Commuting Patterns
The following two figures display the commuting patterns for the workforce that reside in Bayham
and for the labour force that works in the municipality. Figure 11 shows the top locations where
Bayham residents commute for work. The largest proportion of residents commutes to
Tillsonburg (24.1%) and Aylmer (19.0%) for work, while Bayham (15.9%) was the third highest
location for work. In total, Elgin County (including St. Thomas made up 45.8% of the top locations
that residents in Bayham commute to for work. One explanation for the large proportion of
Bayham residents commuting to Tillsonburg and Aylmer is that they are employed in
manufacturing sector and these jobs are located in these municipalities.
Figure 12 shows where the municipality’s work force is coming from. Just over 68% of the
municipality’s labour force originates from Elgin County with the remaining coming from Norfolk
County and Tillsonburg. Bayham (40.5%) was the largest source of workers for the municipality,
which is likely due to the large proportion of workers in the municipality who work in the
agriculture industry live in Bayham.
FIGURE 11: TOP LOCATIONS RESIDENTS OF BAYHAM COMMUTE TO FOR WORK, 2011
Source: Statistics Canada - 2011 National Household Survey. Catalogue Number 99-012-X2011032.
FIGURE 12: TOP LOCATIONS WORKERS OF BAYHAM COMMUTE FROM FOR THEIR OF WORK, 2011
Source: Statistics Canada - 2011 National Household Survey. Catalogue Number 99-012-X2011032.
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B-28 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Industry Sector Analysis
The industry sector analysis provides a through overview of the business community and
employment trends in specific industry sectors.
Business Patterns Assessment
Statistics Canada’s Canadian Business Patterns Data provides a record of business
establishments by industry and size. This data is collected from the Canada Revenue Agency
(CRA). The business data collected for South Bruce includes all local businesses that meet at
least one of the three following criteria:
Have an employee workforce for which they submit payroll remittances to CRA
Have a minimum of $30,000 in annual sales revenue
Are incorporated under a federal or provincial act and have filed a federal corporate income
tax form within the past three years
The Canadian Business Patterns Data records business counts by “Total”, “Indeterminate” and
“Subtotal” categories. The establishments in the “Indeterminate” category include the self-
employed (i.e. those who do not maintain an employee payroll, but may have a workforce
consisting of contracted workers, family members or business owners). It should be noted that
the Canadian Business Patterns Data uses the CRA as a primary resource in establishment
counts; therefore, businesses without a business number or indicating annual sales less than
$30,000 are not included. The population of these small, unincorporated businesses is thought to
be in the range of 600,000 in all of Canada.
A detailed review of the business patterns data for the period between 2008 and 2013 for
Bayham provides an understanding of the growth or decline of businesses over the five-year
period and the key characteristics that define the municipality’s business community. When
combined with the broader industry analysis, the business patterns information will assist in
understanding the key industry opportunities for Bayham.
Understanding the trends in business growth in the community provides valuable insight into the
shape that future growth and investment in the county might take. It also provides an indication of
where the priorities of the municipality should lie, especially with regards to program development
and delivery, and strategic planning.
In terms of concentration, the following sectors (identified in Figure 13) exhibit the highest
proportion of business establishments in Bayham as of December 2013:
Agriculture, Forestry, Fishing and Hunting (213 businesses, 35.6% of total)
Construction (90 businesses, 10.8% of total)
Transportation and Warehousing (76 businesses, 12.7% of total)
Manufacturing (39 businesses, 6.5% of total)
Real Estate and Rental and Leasing (35 businesses, 5.9% of total)
The high concentration of business in the agricultural sector helps to explain the high proportion
of the labour force (17.7%) that lives in Bayham works in agriculture. There are a slightly higher
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B-29 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
proportion of businesses in manufacturing sector in Bayham (6.5%) compared to Elgin County
(4.4%), which speaks the relative strength of this sector in the municipality.
Notably, when looking at the indeterminate category (self-employed), it was found that self-
employed businesses made up 66.6% of the total firms in Bayham and for the sectors identified
above, indeterminate firms made up the majority of firms. The concentration of self-employed
businesses in Bayham suggests that the majority of firms in the municipality are home-based
businesses.
Agriculture, Forestry, Fishing and Hunting (148 out of 213 businesses, 69.5% of total)
Transportation and Warehousing (60 out of 76 businesses, 78.9% of total)
Construction (47 out of 90 businesses, 52.2% of total)
Real Estate and Rental and Leasing (30 out of 35 businesses, 85.7% of total)
Manufacturing (27 out of 39 businesses, 69.2% of total)
The higher concentration of self-employed firms in the agriculture sector helps to explain the
higher percentage of workers in Bayham that work at their place of residence as it is likely these
farmers live and work on the farms that they own. In the construction industry the high
percentage of indeterminate businesses explains the presence of a relatively higher proportion of
workers in the municipality that had no fixed workplace addressed. It is likely that these workers
were independent construction workers that travel from one work site to another.
FIGURE 13: NUMBER OF BUSINESS LOCATIONS IN BAYHAM, DECEMBER 2013
Source: Statistics Canada, Canadian Business Patterns, Dec 2013
Among firms that have employees, business establishments in Bayham are overwhelmingly
characterized by small companies and enterprises that employ less than 10 people. In 2013,
excluding the businesses consisting of the self-employed – which themselves are small
enterprises – there were 113 businesses, or 56.5% of the subtotal, that employ 1-4 people which
was an increase of 64 firms from 2008. An additional 41 businesses, or 20.5% of the subtotal,
employ 5-9 people which was a growth of 17 firms.
Industry (NAICS)Total Indeterminate Subtotal 1- 4 5- 9 10-19 20-49 50-99 100+
Total Economy 598 398 200 113 41 27 15 2 2
11 Agriculture, Forestry, Fishing and Hunting 213 148 65 27 14 17 7 0 0
21 Mining, Quarrying, and Oil and Gas Extraction 2 1 1 1 0 0 0 0 0
22 Utilities 0 0 0 0 0 0 0 0 0
23 Construction 90 47 43 35 7 1 0 0 0
31-33 Manufacturing 39 27 12 2 4 1 2 1 2
41 Wholesale Trade 20 14 6 2 1 3 0 0 0
44-45 Retail Trade 22 10 12 7 4 1 0 0 0
48-49 Transportation and Warehousing 76 60 16 12 4 0 0 0 0
51 Information and Cultural Industries 2 0 2 1 0 0 1 0 0
52 Finance and Insurance 11 6 5 2 1 0 2 0 0
53 Real Estate and Rental and Leasing 35 30 5 4 0 1 0 0 0
54 Professional, Scientific and Technical Services 16 12 4 3 0 1 0 0 0
55 Management of Companies and Enterprises 7 6 1 0 0 1 0 0 0
56 Administrative and Support, Waste
Management and Remediation Services 13 11 2 1 1 0 0 0 0
61 Educational Services 0 0 0 0 0 0 0 0 0
62 Health Care and Social Assistance 5 3 2 0 1 0 1 0 0
71 Arts, Entertainment and Recreation 3 1 2 1 1 0 0 0 0
72 Accommodation and Food Services 11 5 6 2 3 1 0 0 0
81 Other Services (except Public Administration)32 17 15 13 0 0 2 0 0
91 Public Administration 1 0 1 0 0 0 0 1 0
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B-30 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
It is also important to note the scarcity of medium and large firms in the municipality’s economy.
There were only four businesses that employed 50 or more employees, with three firms in the
manufacturing sector and one in public administration. The small presence of large firms in
Bayham, particularly in the manufacturing sector, is in part due to the lack of available serviced
industrial lands in the municipality. Without such lands it will be difficult for existing firms to
expand their business or attract large employers.
It is also valuable to examine the growth in businesses by industry, so as to better understand
areas of emerging opportunity and importance within Bayham’s economy. The following figure
provides an indication of the growth in business establishments from 2008 to 2013. Overall
between 2008 and 2013, the municipality added a total of 349 businesses of which self-employed
business contributed 246 firms and employers 103 firms. Looking further into the different
economic sectors the industries that added the most firms in the total category (self-employed
and employers) were:
Agriculture, Forestry, Fishing and Hunting (131 businesses)
Construction (54 businesses)
Transportation and Warehousing (35 businesses)
Manufacturing (27 businesses)
Real Estate and Rental and Leasing (25 businesses)
The sectors with the largest growth from 2008 to 2013 match the sectors with the highest
concentrations in 2013. The growth of these businesses may suggest a competitive advantage
that could be further leveraged to attract new business investment under the right conditions (e.g.
additional serviced employment land)
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B-31 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
FIGURE 14: BUSIENSS PATTERNS TIME PERIOD COMPARISON, BAYHAM, DECEMBER 2008 AND 2013
Source: Statistics Canada, Canadian Business Patterns, Dec. 2008 and 2013
Looking further at the subsector level the following industries added the most number of
businesses:
Crop production (106 businesses, 79 indeterminate)
Specialty trade contractors (34 businesses, 16 indeterminate)
Truck transportation (30 businesses, 27 indeterminate)
Animal production and aquaculture (28 businesses, 22 indeterminate)
Real estate (24 businesses, 20 indeterminate)
These five subsectors accounted for 222 of 349 of businesses or 63.6% of the business growth in
Bayham from 2008-2013. In addition crop production accounted for 80.9% of the growth in the
agriculture sector. The majority of the growth within these five subsectors was driven by the
indeterminate category (14 out of 222 or 73.9%) which speaks to the strong sense of
entrepreneurship in the municipality.
Looking further into the manufacturing sector, the following subsectors added the most number of
firms:
Machinery manufacturing (7 total businesses, 3 indeterminate)
Food manufacturing (5 total businesses, 5 indeterminate)
Transportation equipment manufacturing (3 total businesses, 3 indeterminate)
Furniture and related product manufacturing (3 total businesses, 4 indeterminate)
Within the manufacturing sector, indeterminate firms contributed to 74.1% of the total businesses
growth while in the food manufacturing and transportation equipment manufacturing subsectors,
indeterminate firms contributed to 100% of the growth. The growth in self-employed businesses
in food manufacturing suggests that entrepreneurs are trying to leverage Bayham’s strength in
the agriculture industry.
Total Indeterminate Subtotal Total Indeterminate Subtotal Total Indeterminate Subtotal
Total Economy 598 398 200 249 152 97 349 246 103
11 Agriculture, Forestry, Fishing and Hunting 213 148 65 82 48 34 131 100 31
21 Mining, Quarrying, and Oil and Gas Extraction 2 1 1 3 2 1 -1 -1 0
22 Utilities 0 0 0 0 0 0 0 0 0
23 Construction 90 47 43 36 17 19 54 30 24
31-33 Manufacturing 39 27 12 12 7 5 27 20 7
41 Wholesale Trade 20 14 6 12 7 5 8 7 1
44-45 Retail Trade 22 10 12 10 3 7 12 7 5
48-49 Transportation and Warehousing 76 60 16 41 31 10 35 29 6
51 Information and Cultural Industries 2 0 2 1 0 1 1 0 1
52 Finance and Insurance 11 6 5 6 4 2 5 2 3
53 Real Estate and Rental and Leasing 35 30 5 10 9 1 25 21 4
54 Professional, Scientific and Technical Services 16 12 4 4 4 0 12 8 4
55 Management of Companies and Enterprises 7 6 1 5 5 0 2 1 1
56 Administrative and Support, Waste
Management and Remediation Services 13 11 2 3 3 0 10 8 2
61 Educational Services 0 0 0 1 1 0 -1 -1 0
62 Health Care and Social Assistance 5 3 2 2 1 1 3 2 1
71 Arts, Entertainment and Recreation 3 1 2 1 1 0 2 0 2
72 Accommodation and Food Services 11 5 6 4 2 2 7 3 4
81 Other Services (except Public Administration)32 17 15 15 7 8 17 10 7
91 Public Administration 1 0 1 1 0 1 0 0 0
2013 2008
Industry (NAICS)
Change
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B-32 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Bayham’s Agriculture Sector
As discussed in the previous sections, there is a high concentration of workers and businesses in
the agriculture sector in the Bayham. In order to gain a deeper understanding of this sector,
statistics from the Census of Agriculture were analyzed. Changes to the following characteristics
were examined for Bayham, Elgin County and Ontario, between 2006 and 2011:
Total number of farms
Total acreage farmed
Gross farm receipts
Farms classified by industry
Number of Farms and Size of Farms
In Bayham from 2006-2011 there was a 3% increase in the total number of farms while in the
County (-10%) and Province (-9%) there was a decline.
FIGURE 15: CHANGE IN NUMBER OF FARMS IN BAYHAM, ELGIN COUNTY AND ONTARIO, 2006-2011
Source: Statistics Canada Agricultural Census, 2006 & 2011
Looking at the changes to the number of farms by acreage helps to explain why there was a
growth in farms at the local level unlike the county or province. Figure 15 shows the change in
the number of farms by their acreage in Bayham, Elgin County and Ontario from 2006-2011.
Across Elgin County and Ontario, the number of smaller farms has been decreasing while the
number of large farms has been increasing. In Bayham, the municipality has been generally
following these trends, however medium size farms has been growing. From 2006-2011 the
number of farms 400+ acres was increasing while farms less than 399 acres were decreasing.
Bayham Elgin ON
Total number of farms 2011 219 1,346 51,950
Total number of farms 2006 212 1,489 57,211
%Change number of farms 3%-10%-9%
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B-33 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
FIGURE 16: CHANGE IN NUMBER OF FARMS BY ACERAGE IN BAYHAM, ELGIN COUNTY AND ONTARIO, 2006-
2011
Source: Statistics Canada Agricultural Census, 2006 & 2011
Despite the decline in smaller farms and growth in larger farms in Bayham, small farms still play a
large role in the local economy, as farms between 10-29 acres made up 43% of the total farms in
the municipality while farms larger than 400 acres were 23%. The high proportion of smaller
farms substantiates the likelihood that many farm workers in the municipality work and live on
their farms. The growth in small farms may also suggest that larger farms are being divided into
smaller holdings which would be in contrast to the official plan that seeks to discourage such
divisions.
FIGURE 17: FARMS BY ACERAGE IN BAYHAM, ELGIN COUNTY AND ONTARIO, 2011
Source: Statistics Canada Agricultural Census, 2011
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B-34 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Farm Receipts
Figure 17 shows the changes to the number of farms categorized by their gross farm receipts
from 2006-2011. The total gross farm receipts showed that from 2006-2011, Bayham had the
largest rate of growth (65%), followed by Ontario (15.0%) and Elgin County (10%).
In Bayham the number of farms that reported receipts less than $24,999 increased while in the
county and province there was a decrease. The growth in the municipality is likely due to the
increase in the number of small farms (0-69 acres). At the county and provincial level there was
an increase in the number of farms making more than $500,000 and while the municipality
generally followed these trends there was a decrease in the number of farms with a receipt
between $1,000,000 to $1,999,999.
FIGURE 18: CHANGES IN FARMS CLASSIFIED BY TOTAL GROSS FARMS RECEIPTS IN BAYHAM, ELGIN AND
ONTARIO, 2006-2011
Source: Statistics Canada Agricultural Census, 2006 & 2011
Although there has been large growth in higher income farms in Bayham, farms that made more
than $500,000 only made up 15% of the total farms in the municipality while farms making less
than $24,999 made up 37%. Notably, Bayham farms with receipts between $100,000 to
$249,999 made up 22% of farms which is likely due to the growth in medium sized farms across
the municipality.
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FIGURE 19: FARMS CLASSIFIED BY TOTAL GROSS FARMS RECEIPTS IN BAYHAM, ELGIN AND ONTARIO, 2011
Source: Statistics Canada Agricultural Census, 2011
Types of Farms
Figure 20 display the proportion of farms in Bayham, Elgin County and Ontario in 2011. The
sectors with the higest concentration of farms in Bayham were in oilseed and grain farming
(45.2%) and vegetable and melon farming (16.4%) which follows trends in the County and
Province where oilseed and grain farming were also the highest proportions. However, the
second highest sectors were different for all three geographic areas.
FIGURE 20: FARMS CLASSIFIED BY INDUSTRY IN BAYHAM, ELGIN AND ONTARIO, 2011
Source: Statistics Canada Agricultural Census, 2011
Looking further into the oilseed and grain farming sector, Figure 21 displays the percentage of
farms in oilseed and grain subsector compared to the total number of farms. The chart shows
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that the corn farming was the only subsector where Bayham had a higher concentration than
Elgin County and Ontario.
FIGURE 21: FARMS CLASSIFIED BY OILSEED AND GRAIN FARMING SECTOR IN BAYHAM, ELGIN AND ONTARIO,
2011
Source: Statistics Canada Agricultural Census, 2011
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C-37 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
C. Stakeholder Summary
Stakeholders with a wide range of interests and organizational background, including regional
tourism and economic development organizations, private businesses, and owners of agricultural
and industrial lands were interviewed as part of the consultation process. Interviewees were
asked questions designed to understand their impact on regional economic development,
opportunities and priorities they see for the Municipality of Bayham, and barriers or challenges
they face in working with or operating from the Municipality.
A summary of responses are presented below.
How would you describe the business climate in Bayham?
For the most part, interviewees see the business climate in Bayham as being relatively poor.
Interviewees focused on the need for Bayham to create more incentives or policy that will
encourage current businesses to stay and expand, as well as attract new businesses to the area.
There needs to be someone to focus on the care of the businesses to make sure their needs and
concerns are being met. There is innovation within the population that just needs to be stimulated
with the right incentives.
That being said, interviewees did express that the agricultural climate is relatively good. Farms
are seen to be doing well and there are few problems coming from the municipality or County in
regards to the agricultural sector.
Interviewees believe that Bayham has to be proactive in its approach and reach out to partner
with others more.
What is your vision for economic development in Bayham for the next 10 years?
Interviewees shared a number of visions for economic development in Bayham for the next 10
years:
Nurture young local business and give them incentives to stay in the community once they
grow larger. There needs to be more viable business in the area in the long term with support
for entrepreneurs through education, business planning, and marketing.
Service industrial lands and create an advantage to locate business in industrial parks
(currently there is little to no servicing and no buildings). Set aside more land for future
industrial development and work on attracting more manufacturing businesses to the region.
Develop the tourism industry further with more tourism experiences and supporting tourism
businesses. The Ojibwa submarine can be a fundamental draw for the community but there
is a need to offer people other things to do besides activities related to the submarine.
Especially need more accommodation and restaurant offerings.
Build on the agricultural heritage of the region by supporting agro-tourism, winery and
culinary tourism, and more food processing operations (beyond grating and towards specialty
products in particular). There is strong local support for local foods.
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C-38 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Beautify the community through good planning and aesthetic improvements.
Retain the population that is currently in the municipality and attract new residents.
Reduce red tape in the municipality. Make sure Council is aligned and leading on ways to
develop the municipality. Make sure to advertise that the area is open for business.
Promote the wind farms in the region. Encourage more alternative energy and promote
what is currently there (i.e. wind turbine interpretive centre in Port Burwell is not well known).
Create an “intelligent region” advocating for hi-speed internet and attracting the creative
economy class of worker to the area. Transition from the old economy to a knowledge
economy where things are done better and more productively.
What do you consider to be Bayham’s most important assets?
Interviewees see a number of important assets in Bayham:
Tourism assets including trails, nice people, the lake/waterfront, the Ojibwa submarine,
marinas, campgrounds, a nice beach, and the Port Burwell harbour
Proximity to St. Thomas and London
Strong agriculture base and heritage. Agricultural land in Bayham is quite productive and
farmers in the area are quite good (especially as it relates to developing specialty crops).
Close proximity to Highway #19 and #3 helps to keep trucking somewhat competitive. A lot of
trucking companies are located in the area, especially self-employed truckers that work with
the agriculture sector.
Quality of life is a big asset. The area is quiet and peaceful.
Good “man power” in the area from the German Mennonite communities around
A lot of windmills
The area has the services to support good sized manufacturing (gas, hydro, sewage). The
possibility of servicing industrial lands is pretty good.
How could these assets be effectively leveraged to achieve your vision for
Bayham or more broadly speaking the County of Elgin?
In order for these assets to be better leveraged to achieve their vision for Bayham, interviewees
identified a number of initiatives that are important to consider:
Need to create a rational economic argument to attract industries to the area. Focus on what
the concrete deliverable advantage is that Bayham can provide.
The municipality needs to nurture local business and make it easy for them to grow and
expand, and help entrepreneurs that have ideas to start new businesses.
Clean up the Port Burwell area and make it more attractive to tourism. This includes
improving the road from Port Burwell to Long Point to position it as a scenic drive, and
7:05 p.m. - Lauren Millier from Millier, Dickinson, Blais re...Page 87 of 274
C-39 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
supporting the building of more infrastructure by the beach (i.e. gas station, accommodations,
bars and restaurants). A focus on enhancing the historic character of the area’s villages and
hamlets would also help.
Make it easier for farmers to create food stands by reducing red tape
Develop the harbour in Port Burwell to handle boat traffic that can offload containers
Assess the industrial properties in the area and see how they can be used in more productive
ways. There may be opportunities to develop properties with interest from small
manufacturers.
Create more partnerships and collaboration opportunities with provincial Ministries,
neighbouring areas, and regional organizations. More collaboration and cooperation needs to
happen within the North and South parts of Bayham especially.
People moving away from big urban centres and moving into smaller rural communities.
Bayham needs to grab these opportunities. People want better access to real estate and
access to services. All about creating the infrastructure.
What do you see as the most relevant challenges or barriers to economic growth
in Bayham?
A number of important challenges and barriers to economic growth in Bayham were discussed by
interviewees:
No clear competitive advantages to moving a business to the industrial park. Tax
assessments of industrial properties are too high (right now they are evaluated at the same
price as London). Lowering the assessment would be a competitive advantage for Bayham.
Bayham residents do not have a lot of disposable income
A feeling that Council members lack business literacy and need to have more of a private
sector perspective
Indecision of Council and staff on whether to do anything about proceeding with any type of
industrial development
Lack of advertisement for tourism experiences. In particular, there is a need to better
understand how to leverage the Ojibwa submarine (as there is potential for the submarine to
be a national attraction). The area is unknown. People in Ontario don’t know what’s in their
backyard.
Need to find a way to get more farmers involved in municipal economic developm ent since
they are a huge part of the local economy
Distance from Highway #401 is a major barrier
Communities are spread out across the municipality making it difficult to travel from one
community to the other. Getting visitors to those communities is a challenge.
Few winter activities/programs
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C-40 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Retaining people in the community is an issue, especially a working age population that
employers are looking for. Distance from urban areas and not having a lot of big employers in
the area make this challenge especially difficult. Proximity to infrastructure is not there to
encourage larger industries to the area.
Port Burwell needs some major attention in refreshing the town. Need to work closely with
the conservation authority to do some serious planning on how to develop the lake front area,
and get more accommodations and businesses in the core. The downtown of Port Burwell
currently has a lot of vacancy.
The agricultural base is both a blessing and a curse. Sometimes the only thing people in the
area think about is agriculture even though some diversification would help. The whole
attitude towards developing the area is a challenge (i.e. there’s not a lot of support beyond
the shores to develop the harbour).
Ownership of the harbour front lands is an issue. Little ability for Bayham to expand those
lands into a tourist attraction because land is owned by individuals and individual companies.
The harbour needs a lot of work.
US market is moving towards a “Made in America” mentality. This will affect agricultural
exports and processing from Bayham. There isn’t a similar program in Canada.
What are the three greatest opportunities to stimulate economic growth and
business investment in Bayham in the coming 3-5 years?
Three main opportunities were discussed by interviewees to stimulate economic growth and
business investment in Bayham in the coming 3-5 years:
Support for Business and Entrepreneurs
Look at how to revitalize the downtowns in the municipality. More than a facelift is needed but
rather a focus on the by-laws to see how to encourage new business. Need to take on a
longer term plan on how these small places can be refreshed and grow.
Bayham has people with ideas but that do not know what resources are available and how to
access them. They need the right information that can help their businesses expand.
Businesses need a point of contact in the municipality to help access all the different
funding/grant programs.
Need to take a fresh look at the industrial properties that Bayham has and see if any of the
existing buildings can be re-used or if land can be used in a different way. Industrial lands
that are already zoned that are flat with the proper drainage offer the best opportunities to
pursue industrial development, as well as encouraging smaller, dry industry that doesn’t need
full servicing. There is interest is seeing more progress to be able to get small parcels
marketed successfully.
The municipality needs an Economic Development Officer (EDO). The EDO at the County
level doesn’t have the time to pursue business for Bayham. The area needs someone to
attract businesses. Bayham’s communities could pool their resources together to hire an
EDO.
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C-41 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
Develop the Port Burwell harbour. Could help with both tourism and existing businesses with
their shipping needs.
Leverage Tourism Assets
Exploit and develop the assets along the waterfront (such as the Ojibwa submarine and the
beach). Build on the natural features of the lake and develop the tourism infrastructure
around the lake to cater to what visitors are looking for in a destination (i.e. accommodations,
restaurants, experiences).
Need to have better advertisement of what’s available in the area. Leverage regional
marketing programs more.
Want to create a naval history museum
Encourage the development of more tourism experiences (i.e. planning to offer overnight
stays on the Ojibwa submarine)
Agriculture
Need to take a long view of where the agricultural industry in Bayham is going. What roles
can the municipality play to facilitate this process? Agriculture and food processing is the key
sector across the region.
Find rationalizations for the local food economy – looking at developing a cottage style
industry in food and value added product growth. Agriculture, agri-tourism, agrifood, anything
to bring people to Bayham to buy goods at a higher value.
Agriculture land in Bayham is fertile. Should look at growing new specialty crops that have
higher value.
What additional resources are required to advance economic development?
Additional resources discussed by interviewees are:
Improve waterfront experience and advertise tourism assets better. Currently the waterfront
looks dirty and the beach needs cleaning. Take baby steps to develop local infrastructure at
waterfront.
There is a lack of funding from all levels of government that is preventing the municipality
from investing in the waterfront
The municipal website is poor and should be redone. Elgin County has a great website to use
as a model.
Ensure there is an active economic development committee for the municipality
Additional resources for tourism could come from Elgin County and RTO 1 (through
marketing and product development support)
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C-42 Millier Dickinson Blais: Municipality of Bayham – Economic Development Initiatives and Opportunities Plan
What opportunities are there for Bayham to more effectively engage its economic
development partners?
Continued involvement in SCOR and the Elgin Federation of Agriculture
Need to lever the relationship with CFDC a bit more
Mostly a matter of reaching out and making more connections and communicating with
potential partners. Be proactive and reach out beyond just Elgin County.
Bayham needs to identify what they want to do in their boundaries and then align that with
their neighbours. There are huge amounts of infrastructure funds available from government
but people need to cooperatively access them and not singly defeat each other. No lack of a
dollar but how to use those dollars effectively.
7:05 p.m. - Lauren Millier from Millier, Dickinson, Blais re...Page 91 of 274
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A D p c A N A D A RUN: NOV 11 2014 NO:A
p A Y R 0 L L T E c H N 0 L 0 G I E s PAGE: 2532
D A I L Y u p D A T E R E p 0 R T
80RW c 0 M p A N 0 T A L s HST REG: 100057413RTQ004MUNICIPALITY OF BAYHAM COMPANY PA6E:3
DEBIT DATE:NOV 12, 2014
TOT PACKETS -2 DATE OF PAY:NOV 14, 201^
CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL
FEDL TAX 8,169.62 8,169.62 215,6^0.65 FEDL TAXMR TAX NR TAXPROV TAX PROV TAXEl CONT 1,090.^0 1,090.40 47,231.94 El CONTQPIPQPIPCAN PEN 2,^10.56 2,410.56 104,109.04 CAN PEN
QC PEN QC PENQCHSFQCHSFONEHT1,055.6$1,055.66 25,99<.^7 ON EHT
MB MET MB HETNL HAPSET NL HAPSET
TOT STATS 12,726.24 12,726.2<i 392,976.10 TOT STATS
CHEQUES 847.00 CHEQUESDEPOSITS38,558.08 38,558.08 971,121.14 DEPOSITSUS DEPS US DEPSDED DEPS DED DEPS
SAV DEPS SAV DEPS
TOT NPAY 38,558.08 38,558.08 971,968.It TOT NPAY
RRSP RRSP
RTI RTI
TOT PAYROL 51,284.32 51,281.32 1,364,94^.2<i TOT PAYROL
SERV CHRG 139.16 139.16 3,825.94 SERV CHRGHST18.09 18.09 497.36 HST
GRAND TOT 51,441.57 51,441.57 1,369,267.54 GRAND TOT
ANALYSIS OF SERVICE CHARGES
ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGESALARIED WORKPAYS 17 31.11 HOURLY WORKPAYS 13 23.79 PAYROLL RUNS I 53.53PAY ADVICE FOLD 30 7.80 COURIER FEE 13.41 DELIVERY SURCHARGE 1.50SOR CRA 4.01 SOR EHT 4.D1
TOTAL S/C SUBJECT TO HST IS 139.16
TOTAL PAYROLL DEBIT IS 51,141.57 DEBIT INFORMATION: XXX XXXXX XXX1923
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Date: November 20, 2014
FROM: Paul Shipway, Administrator Report: F2014-033
SUBJECT: THE CANADIAN RADIOCOMMUNICATIONS INFORMATION AND NOTICE
SERVICE -SERVICE D'INFORMATION ET DE NOTIFICATION EN
RADIOCOMMUNICATIONS CANADIENNES (CRINS-SINRC)
BACKGROUND:
Pursuant to the Radiocommunication Act, R.S.C. 1985, c. R-2, the Minister of Industry is
empowered with the exclusive authority and responsibility for managing the use of the radio
frequency spectrum, including the approval of radiocommunications facility installations.
Radiocommunications have long been confirmed to be within the jurisdictional competence
of the federal parliament; the Canadian federal jurisdiction over radio broadcasting is under
section 91 and 92 of the Constitution Act, 1867, 30 & 31 Viet, c 3.
Under Industry Canada guidelines, as cited in Client Procedure Circular (CPC) 2-0-03, Issue
4 (2008), a proponent of a radiocommunications facility must consult with the local Land Use
Authority to solicit comments pertaining to the effect of a proposed radiocommunication
facility installation on land use matters. In cases where a Land Use Authority does not have
its own consultation protocol in place specific to radiocommunications facilities, the
proponent is compelled to follow the Industry Canada Default Protocol.
Land Use Authorities, such as the Municipality of Bayham, are encouraged by Industry
Canada to establish their own protocols to ensure the Municipality has an opportunity to
evaluate proposed facilities and for staff to provide their planning expertise to the proponent
and Industry Canada. However, at the same time, Industry Canada seeks to limit municipal
and public input to those matters which it considers to be "reasonable and relevant concerns"
as defined by Industry Canada in the CPC 2-0-03 guidelines.
Adopting a protocol instead of the Industry Canada Default Protocol provides the Municipality
with greater opportunities to be involved in suggesting preferred sites and permits increased
opportunities for the community to become more knowledgeable about radiocommunication
projects in areas that are closer to residential or historically sensitive areas of the community.
The Canadian Radiocommunications Information and Notification Service -Service
d'information et de notification en radiocommunications canadiennes (CRINS-SINRC), a
thorough overview of which follows, offers an opportunity for more precise comments and
increased opportunities for the public to be involved and comment during
radiocommunication facility installation, while utilizing professionals whose singular focus is
Antenna System Siting.
CRINS-SINRC is a not-for-profit shared-service bureau, that for the Municipality to join would
have no direct cost to the Municipality, and provides an alternative to the Industry Canada
Default Protocol.
DISCUSSION
CRINS-SINRC is a not-for-profit organization providing a shared-service bureau that works
on behalf of participating Land Use Authority members to ensure that proper notification and
public consultation processes occur and land use concerns are properly communicated to
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 168 of 274
stakeholders during radiocommunication facility installations. CRINS-SINRC manages the
processing of applications for radiocommunications facilities and ensures that public
consultation, an example of which is attached hereto as Appendix 'A', is conducted according
to the Land Use Authority's consultation protocol. Its members have complete access to all
applications (exempt or non-exempt), existing locations (through CRINS-SINRC's National
Antenna Information database), and consultation processes pertaining to
radiocommunications facilities within their jurisdictions through the CRINS-SINRC website.
Launched in January of 2012, CRINS-SINRC has 220+ member municipalities with 300 more
municipalities currently considering membership.
The staff at CRINS-SINRC are led by an Executive Director who reports to the CRINS-
SINRC Advisory Board, which consists of representatives from each member Land Use
Authority. If the Municipality adopted this process, Margaret Underhill, Deputy
Clerk/Planning Coordinator, would become the designate Municipality of Bayham member.
Each municipality has one common share in the CRINS-SINRC Corporation which is used to
vote on corporate governance issues. The Directors of the Corporation, outside of regulatory
compliance with Corporations Canada or Canada Revenue Agency requirements, have no
power to act except under direction of the Advisory Board.
As part of the services provided, CRINS-SINRC has developed a comprehensive Reference
Protocol which members adopt and members then advise CRINS-SINRC of locally defined
requirements to protect Community Sensitive Locations, and identify local preferences. Most
of the CRINS-SINRC current members have adopted and given force to the Reference
Protocol as is, a copy of which is attached hereto as Appendix 'B', while some jurisdictions
such as the City of Fredericton, have made amendments to reflect the need to tightly control
antenna siting in historical precincts and other sensitive areas.
The CRINS-SINRC Reference Protocol also addresses the concerns over exempt facilities
whereby proponents are required to notify the Land Use Authority of all facilities, whether or
not exempt from public consultation, to allow Land Use Authorities the opportunity to ensure
that sites are not interfering with Community Sensitive Locations. A copy of the CRINS-
SINRC Notice of Facility Exception is attached hereto as Appendix 'C'.
CO-LOCATION
As previously noted, CRINS-SINRC has developed the National Antenna Information
Database, a combination of Industry Canada, Transport Canada, and NAV Canada antenna
data which CRINS-SINRC utilizes to verify the claims of the proponent regarding available
co-location opportunities or lack thereof. Further, Industry Canada is firmly supportive of
ensuring proponents are co-locating and if CRINS-SINRC suspect a questionable situation,
Industry Canada has committed to assist in analyzing the situation as Industry Canada also
has access to restricted sites (Department of National Defence, Royal Canadian Mounted
Police) which at times have an impact on signal propagation.
In terms of expertise, CRINS-SINRC administrative staff are all former site acquisition and
real estate specialists. CRINS-SINRC also has legal counsel on staff for regulatory
questions and engineering and technical staff to review the Safety Code 6, EMCAB-2 and
co-location documentation. Further, CRINS-SINRC liaise with provincial staff as required for
environmental and archeological land-use issues if need be.
OVERSIGHT
CRINS-SINRC oversight commences with the receipt of the application from the proponent.
CRINS-SINRC manage the entire consultation process, including notification of the public.
The public is notified by CRINS-SINRC according to the Reference Protocol consultation
parameters, not by the proponent, so CRINS-SINRC can confirm to the Municipality who has
been notified (all public packages are sent by XpressPost or courier with signatures
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 169 of 274
required). Secondly, any conditions in the Land Use Authority Recommendation Report is
followed up on by CRINS-SINRC as part of a weekly review of files. As such, CRINS-SINRC
job is not complete until all of the conditions are met, which is often months after an approval.
The process at a high level is as follows:
1) Proponent submits an application and documents for pre-consultation review, and
administrative staff ensure all materials are accounted for and complete;
2) If there are any omissions the proponent is notified immediately;
3) Once an application is deemed complete, it is reviewed internally by CRINS-SINRC
and initial information is requested from the Land Use Authority;
4) CRINS-SINRC verifies that the site in not in a Community Sensitive Location as per
the Reference Protocol definition;
5) If further information is required from the proponent to assist CRINS-SINRC in
understanding their intent, CRINS-SINRC makes a request for further information or
meeting within five (5) days of receipt of the application;
6) When CRINS-SINRC has all the needed information, a Recommendation Report is
drafted for the Municipal designate to review. CRINS-SINRC works with staff to
ensure concerns regarding the site are discussed and CRINS-SINRC provides
recommendations for improvement of the site and issues to be addressed;
7) If CRINS-SINRC is satisfied that the site qualifies for public review, pursuant to the
Protocol (assuming it is not an exempt facility with no mitigating issues), then the
public consultation material package is developed and the public process
commences. If it is a highly contentious site, CRINS-SINRC will work with the
Municipal designate to arrange a Public Meeting if required;
8) When public consultation is complete, if there are no outstanding issues, CRINS-
SINRC notifies the Municipality and provides a Notice of Completion or Notice of
Facility Exemption along with the final Land Use Authority Recommendation Report
for signature, a sample of which is attached hereto as Appendix 'D'.
PROCESS AND FEES
For the Municipality to become a member of CRINS-SINRC, Council would pass a motion to
join CRINS-SINRC and authorize CRINS-SINRC and its staff to act as the Municipality's
designated representatives for all radiocommunications matters and appoint a member of
staff to the CRINS-SINRC Advisory Board.
The second step would be the adoption of the CRINS-SINRC Reference Protocol. This
would initiate and give force to the protocol for all applications within the Municipality.
Finally, the Municipality would have to determine what the processing fee would be for
applications. The CRINS-SINRC portion for 2015 is sixteen hundred dollars ($1600.00), and
Municipal fees would reflect the following costs:
1) six (6) to eight (8) hours of designated representative time plus overhead
2) two (2) to three (3) hours of administrative time plus overhead
3) one (1) to two (2) hour of public works time (entrance permits, culverts, etc.),
environmental, fire service, and other department input (usually a single meeting to
get everyone's sign-off)
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 170 of 274
4) one hundred dollars ($100) of direct hard costs (copying, access of other systems,
records, etc.)
As such, if the Municipality were to join the program the total suggested fee would be thirty
five hundred dollars ($3,500).
CRINS-SINRC collects the combined fee on behalf of the Municipality when a proponent
applies through the online system and CRINS-SINRC deems the application complete and
ready for review and then forwards the Municipality the Municipal portion of the cost recovery
fees.
RECOMMENDATION
1. THAT Report F2014-033 be received for information;
2. AND THAT the Council of the Corporation of the Municipality of Bayham participate in
CRINS-SINRC and to utilize the services of CRINS-SINRC to manage the processing
of all radiocommunications applications within the jurisdiction of the Municipality of
Bayham in our capacity as the Land Use Authority as recognized by Industry Canada
under Client Procedure Circular (CPC) 2-0-03, Issue 5 (2014)
3. AND THAT Council of the Corporation of the Municipality of Bayham hereby
authorizes CRINS-SINRC and its staff to act as the authorized representative of the
Municipality of Bayham pursuant to Section 4 of CPC 2-0-03, Issue 5 for the purpose
of receiving and acting upon all radiocommunications applications, reporting to and
working with the Deputy Clerk/Planning Coordinator.
4. AND THAT the Council of the Corporation of the Municipality of Bayham direct staff
to bring forward a by-law for Council consideration to adopt the CRINS-SINRC
Reference Protocol Issue 2, and subsequent amendments as may be approved from
time to time, as the municipality's protocol in force for all radiocommunications
applications.
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 171 of 274
Public Consultation
Information CRINS-SINRC # 1301-0216-2417
1
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
Municipality of the County of Pictou
Public Consultation Information
for
Bragg Communications (Eastlink)
Site NSE223 – “Caribou River”
Feb 11, 2013
THE ENCLOSED INFORMATION PROVIDES DETAILS REGARDING A TOWER
AND/OR ANTENNA SYSTEM THAT IS BEING PROPOSED IN YOUR AREA,
THE PURPOSE OF WHICH IS TO SOLICIT YOUR COMMENTS AND
QUESTIONS WITH RESPECT TO THE PROPOSAL.
CRINS-SINRC # 1301-0216-2417
APPENDIX 'A'
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 172 of 274
Public Consultation
Information CRINS-SINRC # 1301-0216-2417
2
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
Table of Contents
PART I – GENERAL INFORMATION ......................................................................................................... 3
1. Introduction .............................................................................................................................................. 3
2. The Role of the Land Use Authority (LUA) ......................................................................................... 4
3. The Role of Industry Canada and Licensing ...................................................................................... 5
4. The Role of Landowners and the Public ............................................................................................. 7
5. The Role of Transport Canada and NAV Canada ............................................................................. 8
6. The Role of Health Canada .................................................................................................................. 9
PART II – INFORMATION ON PROPOSED FACILITY ......................................................................... 11
7. Subject Property ................................................................................................................................... 11
8. Proposed Installation ........................................................................................................................... 11
9. Health Canada Safety Code 6 Guidelines Compliance .................................................................. 21
10. Canadian Environmental Assessment Act (CEAA) ..................................................................... 21
11. Transport Canada Marking Requirements ................................................................................... 22
12. NAV Canada Land Use Authorization ........................................................................................... 22
13. EMCAB-2 (Electrical Interference) Attestation ............................................................................. 22
14. Mandatory Co-location Opportunities (CPC 2-0-17) ................................................................... 22
15. Structural (Building) Codes and Regulations Review ................................................................. 22
PART III – PARTICIPATING IN THE CONSULTATION PROCESS ................................................... 23
16. Antenna Siting Design Framework Scoring .................................................................................. 23
17. Contacting CRINS-SINRC .............................................................................................................. 25
18. Other Contacts .................................................................................................................................. 26
APPENDIX 'A'
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 173 of 274
Public Consultation
Information CRINS-SINRC # 1301-0216-2417
3
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
PART I – GENERAL INFORMATION
1. Introduction
In January 2012, the Canadian Radiocommunications Information and Notification Service / Service
d’information et de notification en radiocommunication canadienne (CRINS-SINRC) was formed by
participating Canadian municipalities with a mandate to ensure that the public had access to information
regarding current and proposed radiocommunications facilities and to provide information regarding the
regulatory process through which these facilities are authorized and constructed.
The Municipality of the County of Pictou became a CRINS-SINRC member and adopted the CRINS-
SINRC Antenna System Siting Review and Consultation Protocol in February 2012.
Participating municipalities have appointed CRINS-SINRC to process radiocommunications facility
applications within their jurisdictions to ensure that affected landowners and residents have an opportunity to
receive information and comment on proposed installations. The public is also encouraged to submit
information to CRINS-SINRC that may be relevant to the design or location of such facilities which is then
shared with proponents and the Land Use Authority (LUA).
This information package is sent by CRINS-SINRC to all affected landowners within 3 times the height of
the structure, as well as other interested parties who may request it. This document is produced for all
facilities, not exempt from consultation under Industry Canada guidelines, in which a proponent is
planning to install a new radiocommunications facility regardless of the type of installation or service.
This includes, but not limited to:
• Personal Communications Services (PCS);
• Cellular operators;
• Fixed wireless operators;
• Broadcasting operators;
• Land-mobile operators;
• License-exempt operators; and,
• Amateur radio operators.
All new radiocommunications facilities are expected to follow a public consultation process to obtain a
CRINS-SINRC Notice of Completion and the corresponding Land Use Authority (LUA) Recommendations
Report.
APPENDIX 'A'
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
4
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
2. The Role of the Land Use Authority (LUA)
The term “Land Use Authority” or “LUA” is used throughout this document to describe the body responsible
for overseeing land use and development within a jurisdiction.
In Canada, land use matters fall under provincial jurisdiction as defined in the Constitution Act, 1867 as well
as the Constitution Act, 1982 and all subsequent amendments.
Typically, the Provinces have devolved land-use matters and responsibility to the local level through
municipal governments. In the case of Crown Land, land use is administered by Provincial Governments
directly or by Federal departments and agencies.
While radiocommunications facilities are considered a federal undertaking – being authorized under the
federal Radiocommunications Act and overseen by the Minister of Industry – the installation of infrastructure
such as towers, antenna mounts and supporting buildings to facilitate radiocommunications requires
proponents to comply with both Provincial and Federal regulations.
As a result, the Land Use Authority (LUA) follows a different review process for radiocommunications
facilities than is used for other development proposals. This alternate process reflects the cumulative
regulatory requirements of both the Federal and Provincial governments.
LUAs typically evaluate all developments within the context of their Strategic Land Use Plan, with zoning
and bylaws supporting or limiting the development of certain undertakings within the defined zones. In the
case of radiocommunications facilities, these zones and bylaws cannot always be reasonably applied to
these types of structures.
Radiocommunications are considered to be “utility-like” in that they are considered fundamental
infrastructure and their placement is dictated by engineering requirements which are not always compatible
with LUA planning strategies. As a result, while zoning and bylaws are enforced for other developments,
LUAs must use zoning and bylaws as guidelines only when considering a radiocommunications compatibility
with the surrounding area.
Instead, LUAs focus on working with proponents to have the proposed facility achieve a number of goals:
1) Reduce the visual impact of the proposed facility on the surrounding area as much as possible.
2) Ensure municipal services such as fire, police and public works are not adversely impacted by the
proposed facility in relation to adjacent properties and structures and that the facility itself can be
properly serviced by the LUA, as required.
3) Ensure that competent engineering resources have reviewed, or are committed to reviewing, the
proposed installation design and operating parameters and have committed to compliance with the
applicable Federal and Provincial regulations.
4) Ensure that appropriate federal authorities and co-operative agencies such as Transport Canada
and NAV Canada are both aware of and in agreement with the proposed facility.
5) Ensure the proposed installation is not constructed in a way as to adversely affect a Community
Sensitive Location.
APPENDIX 'A'
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 175 of 274
Public Consultation
Information CRINS-SINRC # 1301-0216-2417
5
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
As noted above, one role of the LUA is to protect locations of special significance within their jurisdiction.
These locations are referred to as Community Sensitive Locations. Each LUA may have one or more
such locations within their boundaries.
A Community Sensitive Location is defined as being, under the relevant LUA legislation:
1) on or near a designated Heritage Property;
2) located in an area of Architectural Significance;
3) located in an area of Archeological Significance; or,
4) in a Natural Conservation Area.
Where a proposed installation is to be located in a Community Sensitive Location the onus is placed on
the proponent to justify the need for the installation and substantive community consultation is undertaken to
ensure all possible other options have been considered in lieu of the new structure.
Where a site will not be located in a Community Sensitive Location, the LUA will conduct a review of the
proposed site and instruct CRINS-SINRC to conduct the public consultation according to the outcomes of
the Antenna Siting Design Framework (ASDF) scoring system. This scoring system measures the perceived
impact of a proposed installation based on planning criteria, and results in varying degrees of public
consultation being recommended - dependent on the degree of impact the proposed site is expected to have
on the surrounding environment.
In most cases, the LUA limits its feedback to those issues pertaining to land use and the goals identified
above.
The LUA may or may not concur with the proposed facility, or may concur subject to compliance with a
number of conditions with the intent to achieve the design goals. Any such conditions are outlined in the
LUA Recommendations Report issued by the LUA and form part of the Public Consultation record.
3. The Role of Industry Canada and Licensing
Wireless communications and broadcast operators in Canada are licensed by the Department of Industry
(Industry Canada) in accordance with the exclusively federal jurisdiction vested in the Radiocommunications
Act Section 5(1) (a) (i.1). Additionally, the broadcasting communication operator’s activities are licensed
separately by the Canadian Radio-television and Telecommunications Commission (CRTC).
Some of the license types include:
Amateur Radio Operators
Licenses for Amateur Radio Operators are based on operator qualifications and power output levels.
Although amateur radio operators usually only have a small number of sites, and usually on their
own property, the amateur radio operator is still required to comply with health and safety
regulations such as Safety Code 6, and comply with CPC 2-0-03 for public consultation.
APPENDIX 'A'
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
6
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
Non-Licensed Frequency Operators
Industry Canada has reserved allocations of frequency spectrum for non-licensed use. These
frequencies are commonly used by consumer electronics such as cordless phones, baby monitors,
and 802.11 or "Wi-Fi" computer equipment. Additionally, there are frequency allocations in the 9xx
MHz, 2.4x GHz, and 5.x GHz ranges which are often used in fixed wireless broadband applications
which has been used by internet service providers in rural areas of Canada to provide basic
broadband services.
Notwithstanding the fact that a license is not required for these operators, the operators must still
comply with CPC 2-0-03 and conduct consultations for proposed facilities.
Mobile Telephone Operators
While licenses are not required for all allocations of frequency spectrum, those licenses issued to
mobile telephone operators are issued to use specific frequency spectrum allocations and are
bound by geographic region. The value of each license is determined based on characteristics such
as population density, potential customer base, and commercial growth and is further based on the
assumption of unfettered access to the customer base in a competitive environment, subject to
federal laws. Implicit with each license is the ability to deploy the necessary equipment and
infrastructure in the licensed area to make use of the frequency spectrum.
A license granted by Industry Canada, and purchased by the proponent, entitles the proponent to
deploy its communications sites within the license area subject to compliance with relevant federal
regulations and laws.
When Industry Canada issues a license, it puts the burden of proof on the proponent to demonstrate that it
has satisfied all relevant regulations and any other conditions of their spectrum license for the construction
and operations of a radiocommunications facility. These include, but are not limited to:
• The National Building Code and National Fire Code;
• Canadian Environmental Assessment Act;
• Health Canada's Safety Code 6; and,
• The Aeronautics Act.
Additionally, all operators described above must adhere to the conditions outlined in the relevant Client
Procedures Circulars (CPC) issued by Industry Canada. Specifically, CPC 2-0-03 (2008)1 discusses the
siting of antenna systems – both freestanding and on buildings, and CPC 2-0-17 (2008)2 which outlines the
requirement for mandatory sharing of structures between proponents.
The five key components of CPC 2-0-03 (2008) indicate that proponents must:
1) Prior to the construction of a radiocommunications site, consult the relevant Land Use Authority
(LUA) - this is usually the local municipal government, or the Province in the case of Crown Land.
1 http://www.ic.gc.ca/eic/site/smt-gst.nsf/eng/sf08777.html 2 http://www.ic.gc.ca/eic/site/smt-gst.nsf/eng/sf09081.html
APPENDIX 'A'
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 177 of 274
Public Consultation
Information CRINS-SINRC # 1301-0216-2417
7
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
2) Consult the public prior to the start of construction. In the case where an LUA has a public
consultation protocol defined, then the proponent must follow the LUA process. But in the case
where a Land Use Authority (LUA) does not have an existing public consultation protocol, Industry
Canada requires that proponents follow the Default Consultation Protocol3 outlined in CPC 2-0-03
(2008).
3) Adhere to the limits placed on electromagnetic energy (EME) exposure4 from
radiocommunications site equipment as outlined in Health Canada’s Limits of Human Exposure to
Radiofrequency Electromagnetic Energy in the Frequency Range of 3 kHz to 300 GHz - Safety
Code 6 (2009)- more commonly known as “Health Canada Safety Code 6”.
4) Obtain approval from NAV Canada for the placement of the site relative to aerodromes and
navigational aids, and obtain lighting requirements from Transport Canada to ensure that structures
are visible to aircraft.
5) In addition to the components above, CPC 2-0-17 (2008) –Conditions of Licence for Mandatory
Roaming and Antenna Tower and Site Sharing and to Prohibit Exclusive Site Arrangements 5
outlines conditions which must also be addressed by the proponent related to efforts to co-locate on
existing tower structures.
Putting the burden of proof on the proponents means that Industry Canada does not maintain a proactive
field audit program, instead relying on proponents to self-monitor their compliance with the above
regulations, and directly investigates only in response to concerns or complaints from 3rd parties regarding
non-compliance by a proponent or specific site.
In the case of a public consultation for a new facility, Industry Canada is the final arbiter of disputes.
Specifically, if a Land Use Authority does not concur with a proposal at the end of the consultation
process, the proponent may appeal to Industry Canada to overrule the LUA’s decision. This is
known as an impasse process. Industry Canada reviews the information from both the LUA and the
Proponent and renders a decision as to whether the proposed site may be constructed.
An Industry Canada decision at the end of the impasse process is deemed as final.
4. The Role of Landowners and the Public
The purpose of consultation with the public is to explain the nature of the radiocommunications site, describe
what the site will look like, and to answer questions and concerns from the public about aspects of the site
such as access routes, noise or delays caused during construction, lighting and painting of the structure,
and often to address health concerns over electromagnetic energy (EME) exposure.
While many of the questions and concerns posed by the public are common questions and can be quickly
addressed, local knowledge of the area allows the public to ask questions that may expose unique
characteristics of the area surrounding a proposed radiocommunications site. These questions may give the
proponent the opportunity to reflect on design choices such as the tower design or other visual amenity
related aspects such as the type and color of fencing or vegetation around a structure.
3 http://www.ic.gc.ca/eic/site/smt-gst.nsf/eng/sf08777.html#sec4.2
4 http://www.hc-sc.gc.ca/ewh-semt/pubs/radiation/radio_guide-lignes_direct-eng.php
5 http://www.ic.gc.ca/eic/site/smt-gst.nsf/eng/sf09081.html
APPENDIX 'A'
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
8
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
Two of the most prevalent concerns brought forward by the public regarding communications towers and
antenna systems revolve around health and safety issues and visual amenity.
Proponents are required to answer questions and respond to concerns expressed by the public during the
consultation process. The timelines for posing questions/comments and the response timelines for
proponents to respond are outlined in the LUA’s consultation protocol.
Within the Public Consultation process, affected landowners - those landowners with property within a radius
of 3 times the height of the structure as measured from its outermost point – are uniquely positioned to
provide valuable feedback to the consultation process.
Affected landowners have the ability to provide the proponent, LUA and CRINS-SINRC with information
regarding site specific conditions, which may not be evident to LUA staff or the proponent, and issues which
may be relevant to the construction of the proposed facility.
Examples of information that are considered relevant and are sought from adjacent landowners include:
Undocumented waterways and water sources on or near the proposed site which may be affected.
Issues with the proposed access route to the site which may affect use by adjacent landowners.
Effects of the proposed site on adjacent landowners access to their own lands, or to access public
lands or recreational land use such as hiking trails, lakes, waterways, etc.
Undocumented environmental issues such as chemical or waste disposal stored on site or adjacent
areas.
Depending on the perceived impact of the proposed facility, the public-at-large may be invited to provide
comments and questions regarding the facility and in those cases the public consultation process is
expanded to include residents within the local community of the proposed facility. If the proposed site is
located close to a community common-use area such as a park or community municipal facility, the
consultation may include a public meeting and Municipal Council meeting.
5. The Role of Transport Canada and NAV Canada
A proponent is responsible to ensure that the location of their facilities do not interfere with the operation of
aircraft in the surrounding airspace. This includes both approaches to aerodromes as well as ensuring that
towers do not interfere with the navigational aids used by aircraft during flight. To this end a proponent
submits two applications – one to NAV Canada and one to Transport Canada.
NAV Canada determines if the proposed tower or site poses any risk to navigational aids or aerodromes,
and if not, the particulars of the tower location and elevation are inserted into the relevant aeronautical
charts and publications. NAV Canada issues a letter to the proponent indicating whether the site poses a
risk, or whether there are any objections to the site being built. This letter is available to Industry Canada as
part of a proponent’s regulatory undertakings.
Transport Canada also reviews the proposed site and determines what lighting or paint markings are
required on the tower to ensure the towers are visible to aircraft under differing conditions. These marking
and painting requirements are outlined in Transport Canada’s Canadian Aviation Regulations (CAR) Part 6
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Information CRINS-SINRC # 1301-0216-2417
9
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
Standard 621 (Revision 12/31/2011).6 A letter is provided to the proponent that outlines the lighting and
painting requirements for a particular radiocommunications site.
It should be noted that proponent’s do not have the option to refuse to light or paint a structure when
instructed by the federal Minister of Transport to do so. As a result, LUA or public concerns regarding the
use of lights or flashing beacons are not within the control of the proponent as it is dictated under the federal
mandate of the Aeronautics Act (1985)7.
Moreover, it is a common misconception that the Transport Canada and NAV Canada applications apply
only to tower structures - this is not the case:
All radiocommunications facilities which are built either as a tower, or as an appendage to an existing
structure or building (i.e. high-rise apartment, water tower, etc.) must make applications to both Transport
Canada and NAV Canada and have their sites reviewed.
While the building of radiocommunications sites on buildings is usually below the minimum operating
altitudes of aircraft, the approaches to aerodromes, heliports, as well as the operation of navigational aids
may be affected by these sites.
It is therefore important that all proponents respect the need to obtain approval from both Transport Canada
and NAV Canada prior to construction.
6. The Role of Health Canada
A proponent is responsible for ensuring that all of their facilities are constructed in compliance with all health
and safety regulations under the federal statutes of which radiocommunications sites must adhere. This
includes Health Canada’s Limits of Human Exposure to Radiofrequency Electromagnetic Energy in the
Frequency Range of 3 kHz to 300 GHz - Safety Code 6(2009)8 - or more commonly referred to as “SC6”.
A proponent’s obligations under Health Canada requirements are to ensure that all equipment used on a
site, and its configuration, do not allow for exposure limits to be exceeded under SC6. To achieve this, the
proponent obtains undertakings from their equipment manufacturers that the individual equipment
components meet the requirements of SC6.
During the site design the proponent conducts a site simulation to ensure that the cumulative effects of the
equipment emissions in the specific configuration adopted in the design result in electromagnetic energy
(EME) exposure that is less than the limits imposed by Health Canada when combined with other sources of
electromagnetic energy in an uncontrolled environment.
Each site design is then approved by a Professional Engineer licensed in the Province where the site is
located, and the SC6 report is available to Industry Canada as part of its regulatory undertakings.
There are a number of studies purporting that radiocommunications structures increase risks of certain types
of illnesses and symptoms. Health Canada has the mandate and responsibility to consider these studies
6 http://www.tc.gc.ca/eng/civilaviation/regserv/cars/part6-standards-standard621-3808.htm
7 http://www.tc.gc.ca/eng/civilaviation/regserv/affairs-aeronauticsact-menu-90.htm
8 http://www.hc-sc.gc.ca/ewh-semt/pubs/radiation/radio_guide-lignes_direct-eng.php
APPENDIX 'A'
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Information CRINS-SINRC # 1301-0216-2417
10
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
and revise its guidelines and requirements in those cases where they feel these studies warrant changes to
the regulations that proponents operate under. Proponents defer to Health Canada to establish proper
exposure limits.
Notwithstanding any of the above, the proponent is not responsible during the consultation process
for proving to the public or the LUA that SC6 provides adequate protection from EME, nor disproving
statements regarding possible health implications of EME exposure.
Provided the proponent is compliant with SC6, Industry Canada does not consider these matters relevant to
the consultation.
Concerns of a health nature from the public or LUA can be directly addressed by Health Canada by
contacting:
Consumer and Clinical Radiation Protection Bureau
Health Canada
775 Brookfield Road
A.L. 6302C
Ottawa, Ontario
K1A 1C1
E-mail: ccrpb-pcrpcc@hc-sc.gc.ca
Telephone: 613-954-6699
Teletypewriter: 1-800-267-1245 (Health Canada)
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
11
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
PART II – INFORMATION ON PROPOSED FACILITY
7. Subject Property
The proposed installation is located on the north side of Carmichael Road, Caribou River, NS –
approximately 360m west of the intersection of Carmichael Road and Angus Falconer Rd. at 45°45’13” N,
62° 52’ 20” W (NAD 83) on Parcel PID 00814103.
Carmichael Road is not maintained past the intersection of Carmichael Road and Angus Falconer Road to
the southwest, and is classified as an unowned road allowance (PID 65130932).
8. Proposed Installation
The proposed structure is designed as a 76.2m (250 ft) guyed tower installation with an equipment shelter
to house the Proponent’s equipment. The tower is steel lattice design with a head frame consisting of
between 3 and up to 6 antennas – each 2.5m in height – mounted at the top and between 3 and 6 radios
each 60cm in height mounted below the top of the tower as required. The tower shall be equipped with an
anti-climb apparatus. The compound will be enclosed with fencing to a height of 6’8” (2 metres).
APPENDIX 'A'
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APPENDIX 'A'
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
21
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
The galvanized steel of the tower shall be left unpainted (grey in color).
9. Health Canada Safety Code 6 Guidelines Compliance
The Proponent’s representative, Rob Seibel, P.Eng. (NS #9967), on behalf of Eastlink has attested that the
proposed site shall be constructed and operated within the limits specified in the Health Canada guidelines
for electromagnetic radiation emissions – Safety Code 6 - which has been adopted by Industry Canada for
use with all radiocommunications facilities.
The Land Use Authority (LUA), having satisfied itself that the above party is a Professional Engineer in good
standing to practice engineering in the Province of Nova Scotia, therefore defers to the federal Minister of
Industry to enforce compliance.
10. Canadian Environmental Assessment Act (CEAA)
The proponent claims an exclusion from CEAA Assessment for the proposed site under CEAA Exclusion
List Regulations 2007 as per:
Section Reason
Schedule 1, Section 2, Part 5 (General)
► Does not result in a physical work with
a footprint greater than 25 sq meters
► Is not to be carried out within 30 m of a
water body except for fencing as per Part 14;
and,
► Does not involve the likely release of a
polluting substance into a water body
Schedule 1, Section 2, Part 14 (Fence
Construction)
► Does not interfere with the passage of wild
animals; and,
► Is not to be carried out within 3m of a
water body
Schedule 1, Section 2, Part 20(1)
(Radiocommunication Antenna)
► The antenna, its supporting structure or
any of its supporting lines has a footprint of no
more that 25 sq meters
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
22
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
11. Transport Canada Marking Requirements
Transport Canada has informed the Proponent that lighting will not be required for the proposed
site.
A copy of the correspondence from Transport Canada is available on the CRINS-SINRC website at
http://www.crins-sinrc.ca/. Search for CRINS-SINRC file number 1301-0216-2417.
12. NAV Canada Land Use Authorization
NAV Canada has informed the Proponent that they have no objection to the site as proposed.
A copy of the correspondence from NAV Canada is available on the CRINS-SINRC website at
http://www.crins-sinrc.ca/. Search for CRINS-SINRC file number 1301-0216-2417.
13. EMCAB-2 (Electrical Interference) Attestation
The proponent has made no statement with regards to anticipated electrical interference.
14. Mandatory Co-location Opportunities (CPC 2-0-17)
The proponent has indicated that the closest co-location site is 11 km away (Bell Mobility Site J0020
– River John) and while the Proponent is already planning to co-locate on this tower, the proposed
facility is intended to satisfy coverage objectives which cannot be achieved from the Bell tower
alone.
15. Structural (Building) Codes and Regulations Review
Radiocommunications facilities are constructed under the authority of the Minister of Industry. As such,
these structures are deemed a federal undertaking, requiring Proponents to uphold the standards which
apply to the construction of buildings and other infrastructure as if it were being constructed on behalf of the
Government of Canada.
As such, the Minister of Labour has adopted the National Building Code (NBC) amongst many other federal
standards in relation to any structure built under enabling federal legislation.
Part II of the Canada Labour Code ( http://laws-lois.justice.gc.ca/eng/acts/L-2/ ) and the regulations made
there under, set out the rules that apply to all federal undertakings, or workers enabled as a result of their
work on such undertakings, including, but not limited to broadcasters and telecommunication carriers.
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23
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
The obligations include ensuring that all permanent and temporary buildings and structures meet the
prescribed standards in the Canada Occupational Health and Safety Regulations which apply to any federal
undertaking. Section 2.2 (1) of the aforementioned regulations, reference the National Building Code as the
applicable code to be used as the reference.
Also included is the requirement for broadcasters and telecommunication carriers, when constructing
towers, to follow the Canada Occupational Health and Safety Regulations, Division II, Section 2.19, which
refers to the Canadian Standards Association (CSA) Standard CAN/CSA-S37-94, entitled “Antennas,
Towers, and Antenna-Supporting Structures”.
Legislation under HRSDC (Human Resources and Skills Development Canada) enforced by the Minister of
Labour (who is one of the Ministers under the HRSDC portfolio) is responsible to enforce the provisions of
the NBC and the CSA Standard, along with provincial legislation relating to the practice of professional
engineering in each province.
Darcy Gray, P.Eng. (NS #4087), on behalf of Eastlink, has attested that the proposed site design is in
compliance with the above standards and regulations and has accepted responsibility to have inspected
the facility to ensure that the methods and materials conform to the proposed design in all manners material
to compliance with the above noted standards.
The Land Use Authority (LUA), having satisfied itself that the above party is a Professional Engineer in good
standing to practice engineering in the Province of Nova Scotia, therefore defers to the federal Minister of
Labour to execute its responsibilities as noted above.
PART III – PARTICIPATING IN THE CONSULTATION PROCESS
16. Antenna Siting Design Framework Scoring
The Antenna Siting Design Framework (ASDF) is a quantitative scoring mechanism which assesses
proposed installations by considering their design relative to the surrounding visual landscape.
This results in 3 specific metrics:
A Visibility Score which provides a measurement of how visible the site is within the
surrounding landscape (scored out of a possible 24 points).
A Design Compatibility percentage which scores the proposed site design in terms of its
visual elements (structure type, antenna mounts, equipment shelters, antennas and cables)
relative to the surrounding landscape.
A Degree of Visual Change calculation which assesses the visual effect of the site on the
surrounding landscape.
The Degree of Visual Change is utilized to assess the level of public consultation required for Non-
Exempt facilities.
The following score has been assigned to this site design:
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
24
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
Degree of Visual
Change
Design
Compatibility/
Site Visibility
1 to 5 6 to 10 11 to 15 16 to 19 20 to 24
76 - 100% Low Low Low Medium Medium
51 - 75% Low Low Medium Medium High
26 - 50% Low Low Medium High High
0 - 25% Low Medium High High High
Visibility 13
Compatibility
(%)85.0 Low
As a result, the LUA is proceeding with the public consultation in accordance with its consultation protocol
Section 7.2.3:
“ ’Low’ ” – the proposed facility requires that land owners within a minimum of 120 metres or 3 times the
structure height, whichever is greater, be notified by mail/courier requesting comments or questions over a
30 day period.
No road signage is required. No public meeting is required.
LUA Staff shall issue a LUA Recommendation Report within 30 days.
A Notice of Completion shall be issued by CRINS-SINRC upon receipt of the LUA Recommendation Report
and approval by the LUA Designated Representative.”
APPENDIX 'A'
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
25
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
17. Contacting CRINS-SINRC
As part of the consultation process, you are invited to contact CRINS-SINRC with any questions or concerns
you have regarding the proposed facility. Copies of all source materials received from the Proponent as well
as general information regarding the proposed site are available on the CRINS-SINRC website.
The Deadline for submissions under this public consultation is
March 11th, 2013
Submissions with comments or concerns may be sent to:
CRINS-SINRC
501-1500 Bank Street,
Ottawa, Ontario
K1H 7Z2
E-mail: submissions@crins-sinrc.ca
Telephone: 1-855-502-7467, Option 1
http://www.crins-sinrc.ca/
Please Reference CRINS-SINRC File #: 1301-0216-2417
APPENDIX 'A'
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Public Consultation
Information CRINS-SINRC # 1301-0216-2417
26
This information is provided for the sole purpose of conducting a public consultation with affected parties of the proposed installation. All
reproduction, distribution, or use for purposes other than those cited in this document are completely prohibited.
18. Other Contacts
The Proponent may be contacted directly at:
Bragg Communications, Inc. (Eastlink)
P.O. Box 8660, Station A
6080 Young Street, 6th Floor
Halifax, NS B3K 5M3
Attn: Colin MacPhee
E-mail: colin.macphee@corp.eastlink.ca
Re: CRINS-SINRC # 1301-0216-2417
Industry Canada may be contacted directly at:
Industry Canada
Atlantic District Office
50 Brown Ave, Burnside Industrial Park
Dartmouth, NS, B3B 1X8
Telephone: 902-426-3978
Fax: 902-426-1000
E-mail: George.Hastings@ic.gc.ca
ATTENTION: Antenna / Tower Issue – CRINS-SINRC File 1301-0216-2471
Please note that only submissions sent to CRINS-SINRC can be guaranteed to be
included in the public consultation record.
Communications with the Proponent or Industry Canada without a copy to CRINS-
SINRC are considered private communications and may not be captured as part of the
consultation record.
APPENDIX 'A'
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1
Antenna System Siting Review
and Consultation Protocol,
Reference Issue 2
June 1, 2012
APPENDIX 'B'
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2
Table of Contents
Introduction ...................................................................................................................................................... 4
1 Objectives ................................................................................................................................................ 5
2 Jurisdiction and Interpretation ............................................................................................................. 6
3 Radiocommunications Development Plan ................................................................................................ 7
3.1 Annual Review ................................................................................................................................... 7
4 Excluded Antenna Systems ..................................................................................................................... 7
4.1 Basic Exclusions ................................................................................................................................. 7
4.2 Additional Exclusions ..................................................................................................................... 8
4.3 Confirmation of Exclusion.............................................................................................................. 8
4.4 Community Sensitive Locations ....................................................................................................... 8
5 Application Requirements (for Non-Excluded Applications) .................................................................... 9
5.1 Pre-consultation Review .................................................................................................................... 9
5.2 Non-Excluded Radiocommunications Facilities ................................................................................ 9
5.3 Complete Application ...................................................................................................................... 11
5.4 Additional Information .................................................................................................................... 11
6 Siting on LUA-owned Properties ............................................................................................................. 11
7 LUA Recommendations Report ............................................................................................................... 11
7.1 Statement on Land Use ................................................................................................................... 12
7.2 Antenna Siting Design Framework Criteria ................................................................................ 12
7.3 Statement on Compliance with General Design Recommendations .......................................... 13
7.4 Siting of Facility Relative to Existing Use .......................................................................................... 14
7.5 Statement of Concurrence .............................................................................................................. 15
8 Public Consultation .............................................................................................................................. 16
8.1 Notification Package .................................................................................................................... 16
8.2 Notice Sign ..................................................................................................................................... 17
8.3 Public Information Meeting ........................................................................................................... 18
8.4 Local Media Notice .......................................................................................................................... 19
8.5 Timelines and Concluding Consultation .......................................................................................... 20
9 Deliverables ............................................................................................................................................. 20
APPENDIX 'B'
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3
9.1 LUA Recommendations Report and Concurrence .......................................................................... 21
9.2 Circumstances of Municipal Non-concurrence ............................................................................... 21
9.3 Time Frames ........................................................................................................................................ 22
10 Definitions ........................................................................................................................................... 22
APPENDIX 'B'
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4
Introduction
The purpose of the Antenna System Siting Review and Consultation Protocol, Reference Issue 2 1is to detail the review
process for an application submitted through CRINS-SINRC to a participating Land Use Authority (LUA) for the siting and
construction of an antenna system, as well as defining the participating LUA’s expectations relating to the location and
design of radiocommunications facilities.
This protocol applies to any proponent planning to install a new or modify an existing radiocommunications facility
regardless of the type of installation or service. This includes, but not limited to:
• Personal Communications Services (PCS);
• Cellular operators;
• Fixed wireless operators;
• Broadcasting operators;
• Land-mobile operators;
• License-exempt operators; and,
• Amateur radio operators.
All new radiocommunications facilities are expected to follow this process to obtain either a Notice of Facility
Exemption or a Notice of Completion relating to the consultation and the corresponding Land Use Authority (LUA)
Recommendations Report.
1 [Short Title: CRINS-SINRC Reference Protocol, Issue 2 (2012)]
APPENDIX 'B'
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1 Objectives
The goal of this protocol is to provide a framework which sets out the LUA’s expectations for appropriate design and
satisfactory public consultation for proposed radiocommunications facilities. The objectives that implement this goal
are:
1.1 Having regard for Industry Canada’s legislative authority in a protocol which also respects the
context for development, and land-use mandate of the LUA;
1.2 Setting out a transparent, consistent, and predictable process for the evaluation of all
radiocommunications facility proposals that:
a) Establishes objective criteria and guidelines for evaluating and processing applications seeking
LUA concurrence;
b) Specifies the LUA’s expectations as to how new radiocommunications facilities are to be sited
and designed in a manner that compliments the surrounding landscape and public realm;
c) Defines a clear consultation process administered through CRINS-SINRC that requires proponents
to engage and inform stakeholders about radiocommunications facilities; and,
d) Develops a predictable timeline for issuing of LUA recommendations that incorporates early
consultation to identify potential issues with applications in order to meet Industry Canada's
timeline requirements.
1.3 Detailing the roles and responsibilities of the various parties in the radiocommunications facility
consultation process;
1.4 Ensuring that the LUA’s residents and businesses are made adequately aware of radiocommunications facility
proposals through education and public consultation; and,
1.5 Establishing an appropriate conclusion to the LUA consultation process, including specific outcomes and
deliverables.
APPENDIX 'B'
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2 Jurisdiction and Interpretation
2.1 Wireless communications and broadcast operators in Canada are licensed by the Department of Industry
(Industry Canada) in accordance with the exclusively federal jurisdiction vested in the Radiocommunications
Act Section 5(1) (a) (i.1). Additionally, the broadcasting communication operator’s activities are licensed
separately by the Canadian Radio-television and Telecommunications Commission (CRTC).
2.2 As a federal undertaking, radiocommunications sites must adhere to all applicable federal regulations and
guidelines, including but not limited to:
• The National Building Code and National Fire Code;
• Canadian Environmental Assessment Act;
• Industry Canada’s CPC-2-0-17 - Conditions of Licence for Mandatory Roaming and Antenna Tower and
Site Sharing and to Prohibit Exclusive Site Arrangements;
• Health Canada's Safety Code 6; and,
• Industry Canada's CPC-2-0-03.
2.3 Radiocommunications sites are not subject to either municipal or provincial land-use legislation
including the Planning Act and /or Municipal Governance Act of a province or territory. No formal
development or planning agreements can be executed and registered on title with respect to
radiocommunications facilities.
2.4 For the purposes of this protocol, the Land Use Authority (LUA) shall be the municipal government, or in
the case of land administered by the Crown, the relevant provincial government or federal government
agency.
2.5 For radiocommunications facilities not excluded under Section 4 of this protocol, proponents are expected to
satisfy the public consultation requirements of the applicable LUA. The role of the LUA is to provide input
and comments to Industry Canada as part of that process.
2.6 This protocol is to be read in its entirety as a comprehensive and integrated policy framework to establish
the site criteria and process leading to the issuing of a Notice of Completion or Notice of Facility
Exemption, and a LUA Recommendations Report for a proposed facility.
2.7 For the purposes of this protocol, the only member of LUA staff having the authority to manage and
exercise responsibilities under this protocol shall be the Director of Planning or his or her designate. No
powers or privileges under this protocol shall at any time be interpreted to extend to any other member of
staff.
APPENDIX 'B'
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3 Radiocommunications Development Plan
3.1 Annual Review
3.1.1 Proponents shall be invited to submit within 90 days of the adoption of this protocol and by September 30th of
each subsequent year, a written Radiocommunications Development Plan (RDP) which outlines the
proponent’s expected areas of infrastructure development for the coming year.
3.1.2 The LUA shall review each proponent’s plan and identify areas of common interest between proponents. The
LUA shall host a meeting with all Proponents who submitted an RDP to identify opportunities for joint build
and co-location pursuant to Industry Canada’s CPC 2-0-03 and CPC 2-0-17.
3.1.3 The LUA shall identify, as part of the meeting, areas of development and development applications within its
jurisdiction where Proponents may have an interest in expanding their services. The LUA may facilitate
discussion with land developers, and other interested parties, to allow the Proponents to consider infrastructure
options during the planning stage.
3.1.4 Where feasible, the LUA may offer the Proponents an option for pre-approval on proposed facilities where a
joint build option exists.
4 Excluded Antenna Systems
4.1 Basic Exclusions
Industry Canada excludes a number of proposals from any consultation whatsoever with the land-use
authority, its residents and businesses. The exclusions are as follows:
a) The maintenance of existing radio apparatus including the antenna system, transmission line, mast,
power, or other antenna-supporting structure;
b) Addition or modification of an antenna system (including improving the structural integrity of its
integral mast to facilitate sharing), the transmission line, antenna-supporting structure, or other
radio apparatus to existing infrastructure, building, or other structure, provided the addition or
modification does not result in an overall height increase above the existing structure of no greater
than 25% of the height of the original structure. For greater clarity, Industry Canada extends this
exclusion to radiocommunications facilities proposed to be attached or affixed to any building or
structure, including a rooftop or support pillar;
c) Maintenance of a radiocommunications facility's painting or lighting in order to comply with
the requirements of Transport Canada;
d) Installation of a radiocommunications facility used for a limited duration for a special event or to
support local, provincial, or national emergency operations during that emergency, and is removed
within three months after the special event or emergency; and,
e) All radiocommunications facilities less than 15 metres (50 feet) in height.
APPENDIX 'B'
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8
4.2 Additional Exclusions
The LUA additionally excludes the following radiocommunications facilities from public consultation:
a) Any facility which has been pre-approved as part of a proponent’s annual Radiocommunications
Development Plan; and,
b) Additional equipment shelters associated with a new co-located facility.
4.3 Confirmation of Exclusion
4.3.1 The proponent is required to confirm with the LUA that the proposed facility meets the exclusion criteria by
submitting proposal information in accordance with Section 5.1 of this protocol.
4.3.2 Where a proponent demonstrates that their proposal meets one or more of the exclusion criteria of Sections 4.1
or Section 4.2, the LUA shall issue a Notice of Facility Exemption to the proponent and Industry Canada.
4.3.3 Proponents are asked to incorporate the design recommendations provided in Section 7.2 of this protocol (as
applicable), even if a Notice of Facility Exemption has been issued.
4.4 Community Sensitive Locations
4.4.1 Notwithstanding the exclusions outlined in Section 4.1 and Section 4.2 of this protocol, Industry Canada
states in Section 6 of CPC-2-0-03 that exclusion criteria should be applied with consideration for local
surroundings. To that end, proponents are expected to engage in a pre-consultation review with the LUA,
even where a proposed radiocommunications facility is excluded, to allow the LUA an opportunity to
determine if the proposed facility falls within a Community Sensitive Location.
4.4.2 A Community Sensitive Location shall be defined as any property, which under the relevant LUA
regulations:
is currently designated as a Heritage Property;
is an area of designated architectural significance;
contains a site of archeological significance; or,
is an natural conservation area.
4.4.3 A proposed facility will not be eligible for an exemption from consultation, and the LUA will request that
Industry Canada override their policy on radiocommunications facilities excluded from consultation, where
a facility is proposed within a Community Sensitive Location.
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5 Application Requirements
5.1 Pre-consultation Review
Proponents shall request a pre-consultation review through the CRINS-SINRC system. Requests for pre-
consultation will be accepted once the proponent has submitted the following information to the CRINS-
SINRC online system:
• The location of the proposed radiocommunications facility, including its address and location on the
lot or structure (CRINS-SINRC Site Information Abstract);
• A short summary of the proposed radiocommunications facility and, if applicable, how it meets one of
the exclusion criteria under Section 4 of this protocol (CRINS-SINRC Facility Type Abstract);
• Set of drawings illustrating the proposal, including a conceptual site plan, elevation drawings, and
context plan showing the development within the existing neighborhood (which can be supplied using
an aerial photograph base) according to the drawing guidelines outlined in Section 5.2 (c) and (d).
Such a request shall not be deemed by the LUA as the official commencement of the 120-day
consultation process, in accordance with Section 5.3 of this protocol.
5.2 Non-Excluded Radiocommunications Facilities
Any proposals for non-excluded radiocommunications facilities will require the submission of a complete
application through the CRINS-SINRC online system. This includes completing the online application
information, payment of fees, and uploading electronic versions of supporting documentation as follows:
a) CRINS-SINRC online data entry of the following information :
• The location of the proposed radiocommunications facility, including its
geographic coordinates, its address and location on the lot or structure (CRINS-
SINRC Site Information Abstract);
• A description of the proposed structure type, shelter type, height, access, and
utility sources (CRINS-SINRC Facility Type Abstract);
b) Upload a written justification on the CRINS-SINRC Facility Type Abstract containing:
The rationale for the selection of the proposed site (indication of whether the site provides
coverage and/or capacity, what communities / areas will benefit from the new facility);
Description of co-location alternatives considered within a 3 km radius of the proposed site;
A statement indicating the justification for the height of the proposed radiocommunications
facility (towers only);
A statement on future co-location possibilities for the support structure, if applicable (CPC-2-0-
17);
A statement on how the radiocommunications facility, if located in an area designated for
future urban development, shall complement and become a part of the future community
without unduly limiting the potential for future urban development; and,
A statement indicating the justification for not complying with any of the LUA’s preferred
design criteria in Section 7.3 of this protocol, as applicable.
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c) Upload to the CRINS-SINRC system a set of colour photographs of the subject lot, oriented toward
the proposed radiocommunications facility from at least three landmarks or important locations in the
vicinity of the proposed site:
• One set showing the current site conditions (minimum 3 photos); and,
• One set including superimposed images of the proposed radiocommunications facility
(minimum 3 photos).
• A topographical map or satellite image showing the location from which the pictures were taken
(1 image).
d) Upload to the CRINS-SINRC system a site plan, elevations, and survey drawings prepared to appropriate
metric scale showing:
• The subject lot and lease area (a key plan can be used for properties having an area of 2.0
hectares or greater);
• General site grading;
• The location of existing lot lines, and setbacks from those for the proposed
radiocommunications facility;
• Setbacks from existing and proposed buildings and structures for the proposed
radiocommunications facility;
• Setbacks from the nearest building not on the subject property, measured from the nearest
point of the building, structure, or feature;
• The staked limits of significant natural heritage features and other sensitive lands and
setbacks from those for the proposed radiocommunications facility within 3 times the height
of the proposed structure (if applicable);
• Existing and proposed landscaping, including an inventory of existing vegetation and any
plantings proposed to screen the base of the tower and any structures on the ground where
applicable;
• Access proposed to the radiocommunications facility, including any motor vehicle
parking spaces including dimensions; and,
• The structure type and height of the proposed radiocommunications facility.
e) Upload to the CRINS-SINRC system mapping prepared to appropriate metric scale
showing:
• The location of the proposed radiocommunications facility within the community; and,
• Network coverage mapping showing the applicant’s current coverage and anticipated
coverage (including signal strengths in dBm) with the installation of the proposed
radiocommunications facility including the nearest existing antenna systems
belonging to the proponent.
f) Upload approvals from Transport Canada's and NAV Canada outlining aeronautical obstruction
marking requirements (whether painting, lighting, or both) if available. If unavailable, the proponents
can provide their applications to Transport Canada and NAV Canada together with an undertaking to
provide those requirements once they become available;
g) Upload a written attestation that the proposed radiocommunications facility will comply with Safety
Code 6, including combined effects within the local radio environment at all times, signed by the
Professional Engineer taking responsibility for the site’s compliance;
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h) Upload a statement on the potential effects that the proposal may have on nearby electronic equipment
(both existing and proposed) in accordance with CPC-2-0-03 and EMCAB-2, as well as measures
proposed to mitigate those effects; and,
i) Upload a written attestation that the proposed radiocommunications facility will comply with the
National Building Code and National Fire Code in accordance with the proponent’s responsibilities
under enabling federal legislation, signed by the Professional Engineer taking responsibility for the
site’s compliance.
5.3 Complete Application
To clarify Industry Canada’s requirements of Section 4 of CPC-2-0-03, the LUA shall consider the date a
Complete Application was received as the official commencement of the 120-day consultation process.
Such a process is consistent with and required for other development applications in the LUA. A
determination on the completeness of an application or request for additional information will be provided
within five days of receipt of the application by the LUA.
5.4 Additional Information
If a request is made to the proponent for additional information prior to the LUA deeming the application
to be complete and no additional information is supplied within 90 days, the LUA shall advise Industry
Canada of the incomplete nature of the application and will deem the application abandoned.
6 Siting on LUA-owned Properties
Any request to install a radiocommunications facility on lands owned by the LUA shall be made to the Manager of
Realty Services, in accordance with LUA policy. Independently, an application shall be required by the proponent in
accordance with Section 5.2 of this protocol.
7 LUA Recommendations Report
The LUA acknowledges that proponents can install radiocommunications facilities in almost any location. It is the
LUA’s position to work with proponents to achieve the best possible design of a radiocommunications facility for
constituents. Such design strikes an appropriate balance between technological and network coverage requirements,
and unobtrusive development that compliments or improves the surrounding landscape and public realm.
As part of the input provided to proponents and Industry Canada, an LUA Recommendations Report will be provided
for all proposed installations and shall be a required deliverable for non-excluded applications prior to a Notice of
Completion being issued. The LUA Recommendation report shall consist minimally of the following elements:
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7.1 Statement on Land Use
The LUA shall provide a statement on the Proponent’s choice of site relative to the following criteria:
Community Sensitive Locations
Fire routing and access.
Zoning and compatibility with existing Strategic Plans.
Environmental Concerns
7.2 Antenna Siting Design Framework Criteria
7.2.1 The LUA shall provide Antenna Siting Design Framework (ASDF) criteria for the proposed site to the
proponent through the CRINS-SINRC system. The ASDF criteria shall outline design goals for the
proposed site based on the location chosen by the proponent. The LUA shall inform its recommendations
based on how well the proponent’s design meets the ASDF design criteria.
7.2.2 The ASDF provides an overall classification of the proposed design through a concept known as “Degree
of Visual Change” which is characterized as “Low”, “Medium” or “High”.
7.2.3 The level of public consultation required for a proposed site shall be dictated by the ASDF “Degree of
Visual Change” classification as follows:
“Low” – the proposed facility requires that land owners within a minimum of 120 metres or 3
times the structure height, whichever is greater, be notified by mail/courier requesting
comments or questions over a 30 day period. No road signage is required. No public meeting is
required. LUA Staff shall issue a LUA Recommendation Report within 30 days. A Notice of
Completion shall be issued by CRINS-SINRC upon receipt of the LUA Recommendation
Report and approval by the LUA Designated Representative.
“Medium” – the proposed facility requires that land owners within a minimum of 120 metres or
3 times the structure height, whichever is greater, be notified by mail/courier requesting
comments or questions over a 30 day period. A Public Notice shall be placed in local media
outlets requesting comments or questions over a 30 day period. Road signage shall be erected
prior to the mailout to adjacent landowners and publication of the Public Notice. No public
meeting is required. Staff shall issue an LUA Recommendation report within 30 days and such
report shall be accompanied by a summary of public comments received from adjacent
landowners and members of the public. A Notice of Completion shall be issued by CRINS-
SINRC upon receipt of the LUA Recommendation Report and approval by the LUA
Designated Representative.
“High” – the proposed facility requires that land owners within a minimum of 120 metres or 3
times the structure height, whichever is greater, be notified by mail/courier requesting
comments or questions over a 30 day period. Road signage shall be erected prior to the mailout
to adjacent landowners. A Public Information Meeting shall be held no later than 14 days after
the closing date for submissions from adjacent landowners. LUA staff shall prepare an LUA
Recommendations Report within 60 days, including a summary of public comments received
during the public information meeting, and shall present the report to the LUA’s Planning
Committee and/or Council for review. A Notice of Completion shall be issued by CRINS-
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SINRC on the date the LUA Recommendation Report is presented to Council. However, a
statement of concurrence from the LUA will only occur with the approval of Council.
7.3 Statement on Compliance with General Design Recommendations
The following general design guidelines shall apply for all radiocommunications facilities in the LUA and proponents
are asked to follow these guidelines, as applicable, for all proposed facilities:
7.3.1 Colors used for all components of the radiocommunications facility shall be compatible with the
surrounding landscape and public realm:
a) Color matching shall be the first preference for the LUA, with the exact color(s)
determined on a case-by-case basis to enhance the surrounding landscape and public realm;
b) Neutral colors shall be the second preference; and,
c) Non-reflective surfaces and paints shall be used.
7.3.2 Designs requiring no illumination are expected except where Transport Canada and NAV Canada
requirements for illumination of the radiocommunications facility are identified.
7.3.3 Where a proposed radiocommunications facility requires an equipment shelter:
a) The first preference is to locate such structures within a main or accessory building used for
other uses on the same lot;
b) A new, above-ground equipment shelter at the base of the structure or abutting the penthouse of a
building is the next preference of the LUA; and,
c) Any new equipment shelter shall require architectural treatments sensitive to the
surrounding landscape and public realm and in the case of a building, consistent with the
architectural style of the building.
7.3.4 Where a proposed radiocommunications facility requires screening and access restriction:
a) Existing vegetation shall be preserved wherever possible, with new plantings provided to
enhance the surrounding landscape and public realm;
b) Where fencing is proposed, design details including the materials proposed and
elevation drawings showing details and gate locations shall be provided in the drawings
uploaded with the application;
c) Fencing shall use materials sensitive to the surrounding landscape and public realm; and,
d) The use of razor wire requires analysis in the justification report, including how its use
will not compromise the surrounding landscape and public realm.
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7.3.5 Vehicular access to the proposed radiocommunications facility should be provided as follows:
a) Access needs to be suitably provided to a public street or across a private right-of-way;
and,
b) Any parking space provided shall not be within a road allowance.
7.3.6 Where a proposed radiocommunications facility is located on the roof of a building or structure:
a) Support structures and equipment shelters should be color-matched or designed
with architectural treatments and/or shrouding to compliment or blend in with the
existing building; and,
b) Antennas should be flush-mounted wherever possible.
7.3.7 New radiocommunications facilities shall avoid obscuring significant views and vistas.
7.3.8 Where a proposed radiocommunications facility is located on the roof of a building or structure:
a) Any signage required by Industry Canada shall be permitted to be posted on
the radiocommunications facility;
b) The LUA shall require the posting of a small plaque at the base of the
radiocommunications facility, identifying its owner/operator and contact information for
that party; and,
c) No third-party signage, flags, or graphics are permitted on a telecommunication facility
except where such signage is part of the shrouding scheme for the site and the signage is
compliant with the LUAs existing signage requirements.
7.4 Siting of Facility Relative to Existing Use
The LUA acknowledges that radiocommunications facilities are not subject to the requirements of a Zoning
By-law. Notwithstanding this, the following requirements apply to radiocommunications facilities:
7.4.1 The placement of any parking space or any component of a radiocommunications facility shall not
create or cause a situation of non-compliance with any LUA Zoning By-law for any other use,
building, or structure on the same lot.
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7.5 Statement of Concurrence
The LUA shall provide a statement of concurrence or non-concurrence with the proposed facility, signed by
the Director of Planning.
7.5.1 If the LUA concurs with the proposed facility subject to conditions, the Statement of Concurrence
shall state any conditions to be satisfied by the proponent, and the Proponent shall be asked to
provide a Letter of Undertaking on their letterhead agreeing to satisfy the conditions.
7.5.2 If the LUA does not concur with proposed facility, then the Statement of Non-Concurrence shall
detail the reasons that the proposed facility is deemed unacceptable, and any remedies available to
the Proponent to satisfy the LUA and bring their proposal into an acceptable state.
7.5.3 In the case that non-concurrence is due to the Proponent not being prepared to satisfy the
conditions provided under a conditional Statement of Concurrence, then the LUA shall request that
Industry Canada not provide a license to the Proponent for the proposed site.
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8 Public Consultation
In completing a public consultation process for a new, non-excluded radiocommunications facility, it is expected
that CRINS-SINRC and LUA staff shall facilitate the process with support from the proponent as required. A Public
Consultation shall be required only for facilities that do not meet the exclusion criteria of Section 4 of this protocol,
and shall be conducted according to the following process:
8.1 Notification Package
a) The LUA will provide CRINS-SINRC staff with a list of landowners and tenants, where applicable,
within a radius of the greater of 120 metres or three times the height of the proposed
radiocommunications facility. This distance shall be measured outward from the furthest point of the
radiocommunications facility’s supporting mechanism (i.e. outermost guy line, building edge, or tower
face). All properties within this distance shall be included on the mailing list.
b) CRINS-SINRC will prepare and distribute the notification package to the following recipients:
• To the landowners within a radius the greater of 3 times the tower height or 120 metres from
the proposed radiocommunications facility, addressed to the name on the list and “or the
occupant”;
• The Director of Planning or his or her designate;
• The CAO of the LUA;
• If an adjacent municipality is located within 120 metres or three times the tower height of the
proposed radiocommunications facility, the CAO of that municipality; and,
• The local councilor(s).
c) The package shall include the following items submitted under Section 5.2 of this protocol:
• Description of and rationale for the proposed structure including structure type and design,
dimensions, height, color, lighting, and site access (including measures to control public
access);
• Superimposed images of the proposed radiocommunications facility;
• Attestation that the general public will be protected in compliance with Safety Code 6,
including combined effects within the local radio environment at all times;
• The project’s status under the Canadian Environmental Assessment Act;
• A description of Transport Canada's and NAV Canada’s aeronautical obstruction marking
requirements (whether painting, lighting, or both) if available. If unavailable, the proponents
can provide their expectation of Transport Canada's requirements together with an
undertaking to provide those requirements once they become available;
• A statement on the potential effects, measures that the proposal may have on nearby
electronic equipment (both existing and proposed) in accordance with CPC-2-0-03 and
EMCAB-2, as well as measures proposed to mitigate those effects;
• Attestation that the proposed facility shall comply with all structural codes and regulations;
• Notice that general information relating to antenna systems is available on the CRINS-SINRC
website;
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• Contact information for CRINS-SINRC, a representative of the proponent, the Director of
Planning Services or his or her designate, and a representative from Industry Canada; and,
• Information on how to submit comments and the closing date for submission of written public
comments (which shall be not less than 30 days from the date of transmission of the
notification).
8.2 Notice Sign
a) The proponent shall erect, when required under this protocol, one notice sign along each lot line abutting
a public street or roadway.
b) Where a public meeting is required, the sign shall be posted at least 21 days before the public
information meeting. Where no public information meeting is required, the sign shall be posted for
three weeks at any point during the consultation process.
c) All notice signs shall be erected on the lot so that it is clearly visible and legible from all public streets
or roadways abutting the subject lot. The signs shall be provided by CRINS-SINRC and conform to
the following format:
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d) Photographs illustrating all notice signs posted and the date on which they were installed on the
subject lot shall be uploaded to the CRINS-SINRC online system by the proponent as soon as
possible after installation.
e) All notice signs must be removed no later than 21 days after an issuance of a Notice of Completion.
8.3 Public Information Meeting
a) The Public Information Meeting shall be required for all non-excluded facilities classified as
“High” under ASDF criteria, and shall be open and accessible to all members of the public and
local stakeholders.
b) The convener shall make it clear at the beginning of the public meeting that the LUA is a commenting
agency only, and that all decisions relating to the proposal are to be made by Industry Canada at a later
date.
c) The public information meeting will be convened and facilitated by the LUA or CRINS-SINRC at the
LUA’s request. A representative from the LUA may attend to assist in answering questions.
d) The proponent shall provide, at a minimum, two sets of display panels containing a site plan
drawing and colour photographs of the subject lot, oriented toward the proposed
radiocommunications facility from at least three landmarks or important locations in the vicinity
of the proposed site:
o One set showing the current site conditions; and,
o One set including superimposed images of the proposed radiocommunications facility.
o The convener shall record all names, addresses, and contact information for attendees.
e) All Public Information Meetings convened by CRINS-SINRC shall be video recorded and
made available on the CRINS-SINRC website for viewing.
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8.4 Local Media Notice
Where a Notice in the local media is required under this protocol, CRINS-SINRC shall additionally place a
notice in the outlets identified by the LUA. Publication of this notice shall be synchronized with the
distribution of the public notification package. The notice shall be consistent with the following format:
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8.5 Timelines and Concluding Consultation
a) All written submissions received from the public by a means other than direct entry into the CRINS-SINRC
online system by a registered user shall be entered into the online system by CRINS-SINRC staff with 24
hours of receipt. Once entered into the online system an acknowledgement by the proponent shall be made
within 14 days.
b) A dialogue between a party who has provided a written submission and a proponent shall continue until all
Relevant Concerns are answered, or a further response or inquiry is not received from either party within 21
days, whichever occurs first. A proponent must respond to all reasonable and relevant inquiries within 60 days
or provide a reason why the question or concern is not relevant.
c) CRINS-SINRC will maintain the official records of public consultation for the LUA containing, at a
minimum, the following:
• Copies of all letters and other written communications received on or before the last day for
comments associated with the application;
• Copies of responses outlining how the concerns and issues raised were or will be addressed
or, alternatively, clearly setting out the reasons why such concerns are not reasonable or
relevant; and,
• Copies of any follow-up responses received from residents.
• Summary of the public information meeting including attendee list and contact information (if
applicable);
9 Deliverables
Copies of the Notice of Facility Exemption or Notice of Completion, and LUA Recommendations Report shall be
sent directly to Industry Canada with copies sent to the following parties:
• The proponent;
• The CAO of the LUA;
• The applicable Councilors;
• If an adjacent municipality is located within 120 metres of the proposed radiocommunications facility, the CAO
of that municipality; and,
• The Director of Planning for the LUA.
Copies of the above notices and reports shall be maintained by CRINS-SINRC online for 7 years following the
completion of the consultation.
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9.1 LUA Recommendations Report and Concurrence
The end result of a successful land use authority consultation process consists of two parts:
9.1.1 The first component is an LUA Recommendation Report. This report shall outline the recommendations of
the LUA with respect to the design of the proposed facility. This part of the Concurrence shall only be signed
by the Director of Planning once a Letter of Undertaking signed by the proponent is received by the LUA.
This Letter of Undertaking shall form a Schedule(s) to the final LUA Recommendations Report and shall
include the following requirements, if applicable:
a) Attestation that the proponent shall construct and operate the radiocommunications facility in
accordance with the drawings and justification report submitted; and
b) Any noted design requirements or considerations and other conditions to meet LUA expectations.
9.1.2 The second component is a Notice of Completion of Public Consultation, or a Notice of Facility Exemption.
This part of the Concurrence shall only be signed by the Executive Director of CRINS-SINRC and the LUA
Director of Planning, or his designate, once proponent has completed the consultation as set out in this
protocol.
9.1.3 A proposal which has received a Notice of Facility Exemption or Notice of Completion, and a LUA
Recommendations Report where the LUA has approved the site and the proponent have agreed to be bound
by the conditions of the approval (if applicable) shall be deemed to have received Municipal Concurrence.
9.1.4 The only valid Municipal Concurrence statement the LUA shall issue is one attached to the LUA
Recommendations Report and signed by the Director of Planning or his or her designate and sent directly to
Industry Canada, with a copy to CRINS-SINRC for publication and archive.
9.2 Circumstances of Municipal Non-concurrence
9.2.1 Where the LUA is not in concurrence with a proposal, the LUA will advise the proponent and Industry
Canada within the Industry Canada stipulated 120-day period of its non-concurrence with the proposal.
9.2.2 The LUA will request, for a radiocommunications facility not yet constructed, that Industry Canada not
issue radio license prior to the LUA issuing a Municipal Concurrence.
9.2.3 The LUA will request, for a radiocommunications facility constructed without a Municipal Concurrence, that
Industry Canada direct the proponent to consult with the LUA or use its own powers to remedy the situation.
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9.3 Time Frames
9.3.1 If, in the mutual opinion of the Director of Planning Services and the proponent, outstanding issues are close
to being resolved approaching the end of the 120-day period but more time is required to finalize, the LUA
shall advise Industry Canada of the situation and provide an estimated date for delivery of a Municipal
Concurrence. The LUA will also request Industry Canada not issue a radio license prior to the LUA issuing a
Municipal Concurrence.
10 Definitions
Co-location (and co-located)
Means the placement of antenna systems on an existing building or structure, or the placement of additional antenna
systems on an existing support structure, by one or more proponents.
Complete application
Means an application for Letter of Municipal Concurrence where all of the items listed in Section 4.1 of this
protocol have been provided to the LUA.
CPC 2-0-03
Means Industry Canada’s Client Procedures Circular, “Radiocommunication and Broadcasting Antenna Systems,”
Issue 4, effective January 1, 2008.
EMCAB-2
Means “Criteria for Resolution of Immunity Complaints Involving Fundamental Emissions of
Radiocommunications Transmitters,” Issue 1, June 1994.
Equipment shelter
Means a structure containing equipment such as radios, electronic, and other apparatus necessary to support the
operation of the radiocommunications facility to receive or transmit signals, and which is not staffed on a
permanent basis.
Height
Means the vertical distance measured from the established grade of a building or structure to the highest point of the
building or structure, including any components attached to the building or structure.
Land Use Authority (LUA)
Means the municipal government, provincial government (Crown land), or federal agency (i.e. Indian and Northern
Affairs Canada) responsible for land use and planning and development within a jurisdiction.
LUA
Same as “Land Use Authority” above.
Landlord
Means the owner of a lot, building, or structure who permits occupancy of that lot, building, or structure by a
radiocommunications facility.
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Municipal Concurrence
Means satisfaction by the LUA that the proponent has given adequate regard to this protocol in the siting and
design of a proposed radiocommunications facility, and satisfaction with the completeness of the public
consultation process undertaken by the proponent. Such satisfaction shall only be expressed through a statement
issued by the Director of Planning Services or his or her designate as part of the LUA Recommendations Report.
Proponent
Means a company, organization, or person which offers, provides, or operates a radiocommunications facility
for personal use or the general public.
Public Authority
Means the LUA, Government of Canada, Provincial Government, or a Conservation Authority.
Public Realm
Means, in an area of suburban or urban development, the appearance, form, and function of buildings, structures,
landscape, linkages, places, and activities occurring or planned on the subject lot and within the immediate vicinity,
regardless of ownership.
Radio License
Means the approval of sites to be used for radiocommunications facilities, issued only by Industry Canada.
Safety Code 6
Means Health Canada’s Safety Code 6, “Limits of Human Exposure to Radiofrequency Electromagnetic Fields in
the Frequency Range from 3 kHz to 300 GHz,” 2009.
Surrounding Landscape
Means, in a rural or undeveloped area, the geography of and appearance of the land and associated features
including buildings and vegetation.
Support Structure
Means a structure permanently affixed to the ground or onto an existing building or other existing structure used to
support one or more antenna systems or other platforms for the primary purpose of radiocommunications.
Radiocommunications Facility
Means the components, either individually or in combination, required to operate a wireless communications
network including cell sites, transmitters, receivers, antennae, and signaling and control equipment, and may
include an accessory equipment shelter and support structure.
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APPENDIX 'C'
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1
Antenna System Siting Review
and Consultation Protocol,
Reference Issue 2
June 1, 2012
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Table of Contents
Introduction ...................................................................................................................................................... 4
1 Objectives ................................................................................................................................................ 5
2 Jurisdiction and Interpretation ............................................................................................................. 6
3 Radiocommunications Development Plan ................................................................................................ 7
3.1 Annual Review ................................................................................................................................... 7
4 Excluded Antenna Systems ..................................................................................................................... 7
4.1 Basic Exclusions ................................................................................................................................. 7
4.2 Additional Exclusions ..................................................................................................................... 8
4.3 Confirmation of Exclusion.............................................................................................................. 8
4.4 Community Sensitive Locations ....................................................................................................... 8
5 Application Requirements (for Non-Excluded Applications) .................................................................... 9
5.1 Pre-consultation Review .................................................................................................................... 9
5.2 Non-Excluded Radiocommunications Facilities ................................................................................ 9
5.3 Complete Application ...................................................................................................................... 11
5.4 Additional Information .................................................................................................................... 11
6 Siting on LUA-owned Properties ............................................................................................................. 11
7 LUA Recommendations Report ............................................................................................................... 11
7.1 Statement on Land Use ................................................................................................................... 12
7.2 Antenna Siting Design Framework Criteria ................................................................................ 12
7.3 Statement on Compliance with General Design Recommendations .......................................... 13
7.4 Siting of Facility Relative to Existing Use .......................................................................................... 14
7.5 Statement of Concurrence .............................................................................................................. 15
8 Public Consultation .............................................................................................................................. 16
8.1 Notification Package .................................................................................................................... 16
8.2 Notice Sign ..................................................................................................................................... 17
8.3 Public Information Meeting ........................................................................................................... 18
8.4 Local Media Notice .......................................................................................................................... 19
8.5 Timelines and Concluding Consultation .......................................................................................... 20
9 Deliverables ............................................................................................................................................. 20
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9.1 LUA Recommendations Report and Concurrence .......................................................................... 21
9.2 Circumstances of Municipal Non-concurrence ............................................................................... 21
9.3 Time Frames ........................................................................................................................................ 22
10 Definitions ........................................................................................................................................... 22
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Introduction
The purpose of the Antenna System Siting Review and Consultation Protocol, Reference Issue 2 1is to detail the review
process for an application submitted through CRINS-SINRC to a participating Land Use Authority (LUA) for the siting and
construction of an antenna system, as well as defining the participating LUA’s expectations relating to the location and
design of radiocommunications facilities.
This protocol applies to any proponent planning to install a new or modify an existing radiocommunications facility
regardless of the type of installation or service. This includes, but not limited to:
• Personal Communications Services (PCS);
• Cellular operators;
• Fixed wireless operators;
• Broadcasting operators;
• Land-mobile operators;
• License-exempt operators; and,
• Amateur radio operators.
All new radiocommunications facilities are expected to follow this process to obtain either a Notice of Facility
Exemption or a Notice of Completion relating to the consultation and the corresponding Land Use Authority (LUA)
Recommendations Report.
1 [Short Title: CRINS-SINRC Reference Protocol, Issue 2 (2012)]
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1 Objectives
The goal of this protocol is to provide a framework which sets out the LUA’s expectations for appropriate design and
satisfactory public consultation for proposed radiocommunications facilities. The objectives that implement this goal
are:
1.1 Having regard for Industry Canada’s legislative authority in a protocol which also respects the
context for development, and land-use mandate of the LUA;
1.2 Setting out a transparent, consistent, and predictable process for the evaluation of all
radiocommunications facility proposals that:
a) Establishes objective criteria and guidelines for evaluating and processing applications seeking
LUA concurrence;
b) Specifies the LUA’s expectations as to how new radiocommunications facilities are to be sited
and designed in a manner that compliments the surrounding landscape and public realm;
c) Defines a clear consultation process administered through CRINS-SINRC that requires proponents
to engage and inform stakeholders about radiocommunications facilities; and,
d) Develops a predictable timeline for issuing of LUA recommendations that incorporates early
consultation to identify potential issues with applications in order to meet Industry Canada's
timeline requirements.
1.3 Detailing the roles and responsibilities of the various parties in the radiocommunications facility
consultation process;
1.4 Ensuring that the LUA’s residents and businesses are made adequately aware of radiocommunications facility
proposals through education and public consultation; and,
1.5 Establishing an appropriate conclusion to the LUA consultation process, including specific outcomes and
deliverables.
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2 Jurisdiction and Interpretation
2.1 Wireless communications and broadcast operators in Canada are licensed by the Department of Industry
(Industry Canada) in accordance with the exclusively federal jurisdiction vested in the Radiocommunications
Act Section 5(1) (a) (i.1). Additionally, the broadcasting communication operator’s activities are licensed
separately by the Canadian Radio-television and Telecommunications Commission (CRTC).
2.2 As a federal undertaking, radiocommunications sites must adhere to all applicable federal regulations and
guidelines, including but not limited to:
• The National Building Code and National Fire Code;
• Canadian Environmental Assessment Act;
• Industry Canada’s CPC-2-0-17 - Conditions of Licence for Mandatory Roaming and Antenna Tower and
Site Sharing and to Prohibit Exclusive Site Arrangements;
• Health Canada's Safety Code 6; and,
• Industry Canada's CPC-2-0-03.
2.3 Radiocommunications sites are not subject to either municipal or provincial land-use legislation
including the Planning Act and /or Municipal Governance Act of a province or territory. No formal
development or planning agreements can be executed and registered on title with respect to
radiocommunications facilities.
2.4 For the purposes of this protocol, the Land Use Authority (LUA) shall be the municipal government, or in
the case of land administered by the Crown, the relevant provincial government or federal government
agency.
2.5 For radiocommunications facilities not excluded under Section 4 of this protocol, proponents are expected to
satisfy the public consultation requirements of the applicable LUA. The role of the LUA is to provide input
and comments to Industry Canada as part of that process.
2.6 This protocol is to be read in its entirety as a comprehensive and integrated policy framework to establish
the site criteria and process leading to the issuing of a Notice of Completion or Notice of Facility
Exemption, and a LUA Recommendations Report for a proposed facility.
2.7 For the purposes of this protocol, the only member of LUA staff having the authority to manage and
exercise responsibilities under this protocol shall be the Director of Planning or his or her designate. No
powers or privileges under this protocol shall at any time be interpreted to extend to any other member of
staff.
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3 Radiocommunications Development Plan
3.1 Annual Review
3.1.1 Proponents shall be invited to submit within 90 days of the adoption of this protocol and by September 30th of
each subsequent year, a written Radiocommunications Development Plan (RDP) which outlines the
proponent’s expected areas of infrastructure development for the coming year.
3.1.2 The LUA shall review each proponent’s plan and identify areas of common interest between proponents. The
LUA shall host a meeting with all Proponents who submitted an RDP to identify opportunities for joint build
and co-location pursuant to Industry Canada’s CPC 2-0-03 and CPC 2-0-17.
3.1.3 The LUA shall identify, as part of the meeting, areas of development and development applications within its
jurisdiction where Proponents may have an interest in expanding their services. The LUA may facilitate
discussion with land developers, and other interested parties, to allow the Proponents to consider infrastructure
options during the planning stage.
3.1.4 Where feasible, the LUA may offer the Proponents an option for pre-approval on proposed facilities where a
joint build option exists.
4 Excluded Antenna Systems
4.1 Basic Exclusions
Industry Canada excludes a number of proposals from any consultation whatsoever with the land-use
authority, its residents and businesses. The exclusions are as follows:
a) The maintenance of existing radio apparatus including the antenna system, transmission line, mast,
power, or other antenna-supporting structure;
b) Addition or modification of an antenna system (including improving the structural integrity of its
integral mast to facilitate sharing), the transmission line, antenna-supporting structure, or other
radio apparatus to existing infrastructure, building, or other structure, provided the addition or
modification does not result in an overall height increase above the existing structure of no greater
than 25% of the height of the original structure. For greater clarity, Industry Canada extends this
exclusion to radiocommunications facilities proposed to be attached or affixed to any building or
structure, including a rooftop or support pillar;
c) Maintenance of a radiocommunications facility's painting or lighting in order to comply with
the requirements of Transport Canada;
d) Installation of a radiocommunications facility used for a limited duration for a special event or to
support local, provincial, or national emergency operations during that emergency, and is removed
within three months after the special event or emergency; and,
e) All radiocommunications facilities less than 15 metres (50 feet) in height.
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4.2 Additional Exclusions
The LUA additionally excludes the following radiocommunications facilities from public consultation:
a) Any facility which has been pre-approved as part of a proponent’s annual Radiocommunications
Development Plan; and,
b) Additional equipment shelters associated with a new co-located facility.
4.3 Confirmation of Exclusion
4.3.1 The proponent is required to confirm with the LUA that the proposed facility meets the exclusion criteria by
submitting proposal information in accordance with Section 5.1 of this protocol.
4.3.2 Where a proponent demonstrates that their proposal meets one or more of the exclusion criteria of Sections 4.1
or Section 4.2, the LUA shall issue a Notice of Facility Exemption to the proponent and Industry Canada.
4.3.3 Proponents are asked to incorporate the design recommendations provided in Section 7.2 of this protocol (as
applicable), even if a Notice of Facility Exemption has been issued.
4.4 Community Sensitive Locations
4.4.1 Notwithstanding the exclusions outlined in Section 4.1 and Section 4.2 of this protocol, Industry Canada
states in Section 6 of CPC-2-0-03 that exclusion criteria should be applied with consideration for local
surroundings. To that end, proponents are expected to engage in a pre-consultation review with the LUA,
even where a proposed radiocommunications facility is excluded, to allow the LUA an opportunity to
determine if the proposed facility falls within a Community Sensitive Location.
4.4.2 A Community Sensitive Location shall be defined as any property, which under the relevant LUA
regulations:
is currently designated as a Heritage Property;
is an area of designated architectural significance;
contains a site of archeological significance; or,
is an natural conservation area.
4.4.3 A proposed facility will not be eligible for an exemption from consultation, and the LUA will request that
Industry Canada override their policy on radiocommunications facilities excluded from consultation, where
a facility is proposed within a Community Sensitive Location.
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5 Application Requirements
5.1 Pre-consultation Review
Proponents shall request a pre-consultation review through the CRINS-SINRC system. Requests for pre-
consultation will be accepted once the proponent has submitted the following information to the CRINS-
SINRC online system:
• The location of the proposed radiocommunications facility, including its address and location on the
lot or structure (CRINS-SINRC Site Information Abstract);
• A short summary of the proposed radiocommunications facility and, if applicable, how it meets one of
the exclusion criteria under Section 4 of this protocol (CRINS-SINRC Facility Type Abstract);
• Set of drawings illustrating the proposal, including a conceptual site plan, elevation drawings, and
context plan showing the development within the existing neighborhood (which can be supplied using
an aerial photograph base) according to the drawing guidelines outlined in Section 5.2 (c) and (d).
Such a request shall not be deemed by the LUA as the official commencement of the 120-day
consultation process, in accordance with Section 5.3 of this protocol.
5.2 Non-Excluded Radiocommunications Facilities
Any proposals for non-excluded radiocommunications facilities will require the submission of a complete
application through the CRINS-SINRC online system. This includes completing the online application
information, payment of fees, and uploading electronic versions of supporting documentation as follows:
a) CRINS-SINRC online data entry of the following information :
• The location of the proposed radiocommunications facility, including its
geographic coordinates, its address and location on the lot or structure (CRINS-
SINRC Site Information Abstract);
• A description of the proposed structure type, shelter type, height, access, and
utility sources (CRINS-SINRC Facility Type Abstract);
b) Upload a written justification on the CRINS-SINRC Facility Type Abstract containing:
The rationale for the selection of the proposed site (indication of whether the site provides
coverage and/or capacity, what communities / areas will benefit from the new facility);
Description of co-location alternatives considered within a 3 km radius of the proposed site;
A statement indicating the justification for the height of the proposed radiocommunications
facility (towers only);
A statement on future co-location possibilities for the support structure, if applicable (CPC-2-0-
17);
A statement on how the radiocommunications facility, if located in an area designated for
future urban development, shall complement and become a part of the future community
without unduly limiting the potential for future urban development; and,
A statement indicating the justification for not complying with any of the LUA’s preferred
design criteria in Section 7.3 of this protocol, as applicable.
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c) Upload to the CRINS-SINRC system a set of colour photographs of the subject lot, oriented toward
the proposed radiocommunications facility from at least three landmarks or important locations in the
vicinity of the proposed site:
• One set showing the current site conditions (minimum 3 photos); and,
• One set including superimposed images of the proposed radiocommunications facility
(minimum 3 photos).
• A topographical map or satellite image showing the location from which the pictures were taken
(1 image).
d) Upload to the CRINS-SINRC system a site plan, elevations, and survey drawings prepared to appropriate
metric scale showing:
• The subject lot and lease area (a key plan can be used for properties having an area of 2.0
hectares or greater);
• General site grading;
• The location of existing lot lines, and setbacks from those for the proposed
radiocommunications facility;
• Setbacks from existing and proposed buildings and structures for the proposed
radiocommunications facility;
• Setbacks from the nearest building not on the subject property, measured from the nearest
point of the building, structure, or feature;
• The staked limits of significant natural heritage features and other sensitive lands and
setbacks from those for the proposed radiocommunications facility within 3 times the height
of the proposed structure (if applicable);
• Existing and proposed landscaping, including an inventory of existing vegetation and any
plantings proposed to screen the base of the tower and any structures on the ground where
applicable;
• Access proposed to the radiocommunications facility, including any motor vehicle
parking spaces including dimensions; and,
• The structure type and height of the proposed radiocommunications facility.
e) Upload to the CRINS-SINRC system mapping prepared to appropriate metric scale
showing:
• The location of the proposed radiocommunications facility within the community; and,
• Network coverage mapping showing the applicant’s current coverage and anticipated
coverage (including signal strengths in dBm) with the installation of the proposed
radiocommunications facility including the nearest existing antenna systems
belonging to the proponent.
f) Upload approvals from Transport Canada's and NAV Canada outlining aeronautical obstruction
marking requirements (whether painting, lighting, or both) if available. If unavailable, the proponents
can provide their applications to Transport Canada and NAV Canada together with an undertaking to
provide those requirements once they become available;
g) Upload a written attestation that the proposed radiocommunications facility will comply with Safety
Code 6, including combined effects within the local radio environment at all times, signed by the
Professional Engineer taking responsibility for the site’s compliance;
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h) Upload a statement on the potential effects that the proposal may have on nearby electronic equipment
(both existing and proposed) in accordance with CPC-2-0-03 and EMCAB-2, as well as measures
proposed to mitigate those effects; and,
i) Upload a written attestation that the proposed radiocommunications facility will comply with the
National Building Code and National Fire Code in accordance with the proponent’s responsibilities
under enabling federal legislation, signed by the Professional Engineer taking responsibility for the
site’s compliance.
5.3 Complete Application
To clarify Industry Canada’s requirements of Section 4 of CPC-2-0-03, the LUA shall consider the date a
Complete Application was received as the official commencement of the 120-day consultation process.
Such a process is consistent with and required for other development applications in the LUA. A
determination on the completeness of an application or request for additional information will be provided
within five days of receipt of the application by the LUA.
5.4 Additional Information
If a request is made to the proponent for additional information prior to the LUA deeming the application
to be complete and no additional information is supplied within 90 days, the LUA shall advise Industry
Canada of the incomplete nature of the application and will deem the application abandoned.
6 Siting on LUA-owned Properties
Any request to install a radiocommunications facility on lands owned by the LUA shall be made to the Manager of
Realty Services, in accordance with LUA policy. Independently, an application shall be required by the proponent in
accordance with Section 5.2 of this protocol.
7 LUA Recommendations Report
The LUA acknowledges that proponents can install radiocommunications facilities in almost any location. It is the
LUA’s position to work with proponents to achieve the best possible design of a radiocommunications facility for
constituents. Such design strikes an appropriate balance between technological and network coverage requirements,
and unobtrusive development that compliments or improves the surrounding landscape and public realm.
As part of the input provided to proponents and Industry Canada, an LUA Recommendations Report will be provided
for all proposed installations and shall be a required deliverable for non-excluded applications prior to a Notice of
Completion being issued. The LUA Recommendation report shall consist minimally of the following elements:
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7.1 Statement on Land Use
The LUA shall provide a statement on the Proponent’s choice of site relative to the following criteria:
Community Sensitive Locations
Fire routing and access.
Zoning and compatibility with existing Strategic Plans.
Environmental Concerns
7.2 Antenna Siting Design Framework Criteria
7.2.1 The LUA shall provide Antenna Siting Design Framework (ASDF) criteria for the proposed site to the
proponent through the CRINS-SINRC system. The ASDF criteria shall outline design goals for the
proposed site based on the location chosen by the proponent. The LUA shall inform its recommendations
based on how well the proponent’s design meets the ASDF design criteria.
7.2.2 The ASDF provides an overall classification of the proposed design through a concept known as “Degree
of Visual Change” which is characterized as “Low”, “Medium” or “High”.
7.2.3 The level of public consultation required for a proposed site shall be dictated by the ASDF “Degree of
Visual Change” classification as follows:
“Low” – the proposed facility requires that land owners within a minimum of 120 metres or 3
times the structure height, whichever is greater, be notified by mail/courier requesting
comments or questions over a 30 day period. No road signage is required. No public meeting is
required. LUA Staff shall issue a LUA Recommendation Report within 30 days. A Notice of
Completion shall be issued by CRINS-SINRC upon receipt of the LUA Recommendation
Report and approval by the LUA Designated Representative.
“Medium” – the proposed facility requires that land owners within a minimum of 120 metres or
3 times the structure height, whichever is greater, be notified by mail/courier requesting
comments or questions over a 30 day period. A Public Notice shall be placed in local media
outlets requesting comments or questions over a 30 day period. Road signage shall be erected
prior to the mailout to adjacent landowners and publication of the Public Notice. No public
meeting is required. Staff shall issue an LUA Recommendation report within 30 days and such
report shall be accompanied by a summary of public comments received from adjacent
landowners and members of the public. A Notice of Completion shall be issued by CRINS-
SINRC upon receipt of the LUA Recommendation Report and approval by the LUA
Designated Representative.
“High” – the proposed facility requires that land owners within a minimum of 120 metres or 3
times the structure height, whichever is greater, be notified by mail/courier requesting
comments or questions over a 30 day period. Road signage shall be erected prior to the mailout
to adjacent landowners. A Public Information Meeting shall be held no later than 14 days after
the closing date for submissions from adjacent landowners. LUA staff shall prepare an LUA
Recommendations Report within 60 days, including a summary of public comments received
during the public information meeting, and shall present the report to the LUA’s Planning
Committee and/or Council for review. A Notice of Completion shall be issued by CRINS-
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SINRC on the date the LUA Recommendation Report is presented to Council. However, a
statement of concurrence from the LUA will only occur with the approval of Council.
7.3 Statement on Compliance with General Design Recommendations
The following general design guidelines shall apply for all radiocommunications facilities in the LUA and proponents
are asked to follow these guidelines, as applicable, for all proposed facilities:
7.3.1 Colors used for all components of the radiocommunications facility shall be compatible with the
surrounding landscape and public realm:
a) Color matching shall be the first preference for the LUA, with the exact color(s)
determined on a case-by-case basis to enhance the surrounding landscape and public realm;
b) Neutral colors shall be the second preference; and,
c) Non-reflective surfaces and paints shall be used.
7.3.2 Designs requiring no illumination are expected except where Transport Canada and NAV Canada
requirements for illumination of the radiocommunications facility are identified.
7.3.3 Where a proposed radiocommunications facility requires an equipment shelter:
a) The first preference is to locate such structures within a main or accessory building used for
other uses on the same lot;
b) A new, above-ground equipment shelter at the base of the structure or abutting the penthouse of a
building is the next preference of the LUA; and,
c) Any new equipment shelter shall require architectural treatments sensitive to the
surrounding landscape and public realm and in the case of a building, consistent with the
architectural style of the building.
7.3.4 Where a proposed radiocommunications facility requires screening and access restriction:
a) Existing vegetation shall be preserved wherever possible, with new plantings provided to
enhance the surrounding landscape and public realm;
b) Where fencing is proposed, design details including the materials proposed and
elevation drawings showing details and gate locations shall be provided in the drawings
uploaded with the application;
c) Fencing shall use materials sensitive to the surrounding landscape and public realm; and,
d) The use of razor wire requires analysis in the justification report, including how its use
will not compromise the surrounding landscape and public realm.
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7.3.5 Vehicular access to the proposed radiocommunications facility should be provided as follows:
a) Access needs to be suitably provided to a public street or across a private right-of-way;
and,
b) Any parking space provided shall not be within a road allowance.
7.3.6 Where a proposed radiocommunications facility is located on the roof of a building or structure:
a) Support structures and equipment shelters should be color-matched or designed
with architectural treatments and/or shrouding to compliment or blend in with the
existing building; and,
b) Antennas should be flush-mounted wherever possible.
7.3.7 New radiocommunications facilities shall avoid obscuring significant views and vistas.
7.3.8 Where a proposed radiocommunications facility is located on the roof of a building or structure:
a) Any signage required by Industry Canada shall be permitted to be posted on
the radiocommunications facility;
b) The LUA shall require the posting of a small plaque at the base of the
radiocommunications facility, identifying its owner/operator and contact information for
that party; and,
c) No third-party signage, flags, or graphics are permitted on a telecommunication facility
except where such signage is part of the shrouding scheme for the site and the signage is
compliant with the LUAs existing signage requirements.
7.4 Siting of Facility Relative to Existing Use
The LUA acknowledges that radiocommunications facilities are not subject to the requirements of a Zoning
By-law. Notwithstanding this, the following requirements apply to radiocommunications facilities:
7.4.1 The placement of any parking space or any component of a radiocommunications facility shall not
create or cause a situation of non-compliance with any LUA Zoning By-law for any other use,
building, or structure on the same lot.
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7.5 Statement of Concurrence
The LUA shall provide a statement of concurrence or non-concurrence with the proposed facility, signed by
the Director of Planning.
7.5.1 If the LUA concurs with the proposed facility subject to conditions, the Statement of Concurrence
shall state any conditions to be satisfied by the proponent, and the Proponent shall be asked to
provide a Letter of Undertaking on their letterhead agreeing to satisfy the conditions.
7.5.2 If the LUA does not concur with proposed facility, then the Statement of Non-Concurrence shall
detail the reasons that the proposed facility is deemed unacceptable, and any remedies available to
the Proponent to satisfy the LUA and bring their proposal into an acceptable state.
7.5.3 In the case that non-concurrence is due to the Proponent not being prepared to satisfy the
conditions provided under a conditional Statement of Concurrence, then the LUA shall request that
Industry Canada not provide a license to the Proponent for the proposed site.
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8 Public Consultation
In completing a public consultation process for a new, non-excluded radiocommunications facility, it is expected
that CRINS-SINRC and LUA staff shall facilitate the process with support from the proponent as required. A Public
Consultation shall be required only for facilities that do not meet the exclusion criteria of Section 4 of this protocol,
and shall be conducted according to the following process:
8.1 Notification Package
a) The LUA will provide CRINS-SINRC staff with a list of landowners and tenants, where applicable,
within a radius of the greater of 120 metres or three times the height of the proposed
radiocommunications facility. This distance shall be measured outward from the furthest point of the
radiocommunications facility’s supporting mechanism (i.e. outermost guy line, building edge, or tower
face). All properties within this distance shall be included on the mailing list.
b) CRINS-SINRC will prepare and distribute the notification package to the following recipients:
• To the landowners within a radius the greater of 3 times the tower height or 120 metres from
the proposed radiocommunications facility, addressed to the name on the list and “or the
occupant”;
• The Director of Planning or his or her designate;
• The CAO of the LUA;
• If an adjacent municipality is located within 120 metres or three times the tower height of the
proposed radiocommunications facility, the CAO of that municipality; and,
• The local councilor(s).
c) The package shall include the following items submitted under Section 5.2 of this protocol:
• Description of and rationale for the proposed structure including structure type and design,
dimensions, height, color, lighting, and site access (including measures to control public
access);
• Superimposed images of the proposed radiocommunications facility;
• Attestation that the general public will be protected in compliance with Safety Code 6,
including combined effects within the local radio environment at all times;
• The project’s status under the Canadian Environmental Assessment Act;
• A description of Transport Canada's and NAV Canada’s aeronautical obstruction marking
requirements (whether painting, lighting, or both) if available. If unavailable, the proponents
can provide their expectation of Transport Canada's requirements together with an
undertaking to provide those requirements once they become available;
• A statement on the potential effects, measures that the proposal may have on nearby
electronic equipment (both existing and proposed) in accordance with CPC-2-0-03 and
EMCAB-2, as well as measures proposed to mitigate those effects;
• Attestation that the proposed facility shall comply with all structural codes and regulations;
• Notice that general information relating to antenna systems is available on the CRINS-SINRC
website;
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• Contact information for CRINS-SINRC, a representative of the proponent, the Director of
Planning Services or his or her designate, and a representative from Industry Canada; and,
• Information on how to submit comments and the closing date for submission of written public
comments (which shall be not less than 30 days from the date of transmission of the
notification).
8.2 Notice Sign
a) The proponent shall erect, when required under this protocol, one notice sign along each lot line abutting
a public street or roadway.
b) Where a public meeting is required, the sign shall be posted at least 21 days before the public
information meeting. Where no public information meeting is required, the sign shall be posted for
three weeks at any point during the consultation process.
c) All notice signs shall be erected on the lot so that it is clearly visible and legible from all public streets
or roadways abutting the subject lot. The signs shall be provided by CRINS-SINRC and conform to
the following format:
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 247 of 274
18
d) Photographs illustrating all notice signs posted and the date on which they were installed on the
subject lot shall be uploaded to the CRINS-SINRC online system by the proponent as soon as
possible after installation.
e) All notice signs must be removed no later than 21 days after an issuance of a Notice of Completion.
8.3 Public Information Meeting
a) The Public Information Meeting shall be required for all non-excluded facilities classified as
“High” under ASDF criteria, and shall be open and accessible to all members of the public and
local stakeholders.
b) The convener shall make it clear at the beginning of the public meeting that the LUA is a commenting
agency only, and that all decisions relating to the proposal are to be made by Industry Canada at a later
date.
c) The public information meeting will be convened and facilitated by the LUA or CRINS-SINRC at the
LUA’s request. A representative from the LUA may attend to assist in answering questions.
d) The proponent shall provide, at a minimum, two sets of display panels containing a site plan
drawing and colour photographs of the subject lot, oriented toward the proposed
radiocommunications facility from at least three landmarks or important locations in the vicinity
of the proposed site:
o One set showing the current site conditions; and,
o One set including superimposed images of the proposed radiocommunications facility.
o The convener shall record all names, addresses, and contact information for attendees.
e) All Public Information Meetings convened by CRINS-SINRC shall be video recorded and
made available on the CRINS-SINRC website for viewing.
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 248 of 274
19
8.4 Local Media Notice
Where a Notice in the local media is required under this protocol, CRINS-SINRC shall additionally place a
notice in the outlets identified by the LUA. Publication of this notice shall be synchronized with the
distribution of the public notification package. The notice shall be consistent with the following format:
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 249 of 274
20
8.5 Timelines and Concluding Consultation
a) All written submissions received from the public by a means other than direct entry into the CRINS-SINRC
online system by a registered user shall be entered into the online system by CRINS-SINRC staff with 24
hours of receipt. Once entered into the online system an acknowledgement by the proponent shall be made
within 14 days.
b) A dialogue between a party who has provided a written submission and a proponent shall continue until all
Relevant Concerns are answered, or a further response or inquiry is not received from either party within 21
days, whichever occurs first. A proponent must respond to all reasonable and relevant inquiries within 60 days
or provide a reason why the question or concern is not relevant.
c) CRINS-SINRC will maintain the official records of public consultation for the LUA containing, at a
minimum, the following:
• Copies of all letters and other written communications received on or before the last day for
comments associated with the application;
• Copies of responses outlining how the concerns and issues raised were or will be addressed
or, alternatively, clearly setting out the reasons why such concerns are not reasonable or
relevant; and,
• Copies of any follow-up responses received from residents.
• Summary of the public information meeting including attendee list and contact information (if
applicable);
9 Deliverables
Copies of the Notice of Facility Exemption or Notice of Completion, and LUA Recommendations Report shall be
sent directly to Industry Canada with copies sent to the following parties:
• The proponent;
• The CAO of the LUA;
• The applicable Councilors;
• If an adjacent municipality is located within 120 metres of the proposed radiocommunications facility, the CAO
of that municipality; and,
• The Director of Planning for the LUA.
Copies of the above notices and reports shall be maintained by CRINS-SINRC online for 7 years following the
completion of the consultation.
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 250 of 274
21
9.1 LUA Recommendations Report and Concurrence
The end result of a successful land use authority consultation process consists of two parts:
9.1.1 The first component is an LUA Recommendation Report. This report shall outline the recommendations of
the LUA with respect to the design of the proposed facility. This part of the Concurrence shall only be signed
by the Director of Planning once a Letter of Undertaking signed by the proponent is received by the LUA.
This Letter of Undertaking shall form a Schedule(s) to the final LUA Recommendations Report and shall
include the following requirements, if applicable:
a) Attestation that the proponent shall construct and operate the radiocommunications facility in
accordance with the drawings and justification report submitted; and
b) Any noted design requirements or considerations and other conditions to meet LUA expectations.
9.1.2 The second component is a Notice of Completion of Public Consultation, or a Notice of Facility Exemption.
This part of the Concurrence shall only be signed by the Executive Director of CRINS-SINRC and the LUA
Director of Planning, or his designate, once proponent has completed the consultation as set out in this
protocol.
9.1.3 A proposal which has received a Notice of Facility Exemption or Notice of Completion, and a LUA
Recommendations Report where the LUA has approved the site and the proponent have agreed to be bound
by the conditions of the approval (if applicable) shall be deemed to have received Municipal Concurrence.
9.1.4 The only valid Municipal Concurrence statement the LUA shall issue is one attached to the LUA
Recommendations Report and signed by the Director of Planning or his or her designate and sent directly to
Industry Canada, with a copy to CRINS-SINRC for publication and archive.
9.2 Circumstances of Municipal Non-concurrence
9.2.1 Where the LUA is not in concurrence with a proposal, the LUA will advise the proponent and Industry
Canada within the Industry Canada stipulated 120-day period of its non-concurrence with the proposal.
9.2.2 The LUA will request, for a radiocommunications facility not yet constructed, that Industry Canada not
issue radio license prior to the LUA issuing a Municipal Concurrence.
9.2.3 The LUA will request, for a radiocommunications facility constructed without a Municipal Concurrence, that
Industry Canada direct the proponent to consult with the LUA or use its own powers to remedy the situation.
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 251 of 274
22
9.3 Time Frames
9.3.1 If, in the mutual opinion of the Director of Planning Services and the proponent, outstanding issues are close
to being resolved approaching the end of the 120-day period but more time is required to finalize, the LUA
shall advise Industry Canada of the situation and provide an estimated date for delivery of a Municipal
Concurrence. The LUA will also request Industry Canada not issue a radio license prior to the LUA issuing a
Municipal Concurrence.
10 Definitions
Co-location (and co-located)
Means the placement of antenna systems on an existing building or structure, or the placement of additional antenna
systems on an existing support structure, by one or more proponents.
Complete application
Means an application for Letter of Municipal Concurrence where all of the items listed in Section 4.1 of this
protocol have been provided to the LUA.
CPC 2-0-03
Means Industry Canada’s Client Procedures Circular, “Radiocommunication and Broadcasting Antenna Systems,”
Issue 4, effective January 1, 2008.
EMCAB-2
Means “Criteria for Resolution of Immunity Complaints Involving Fundamental Emissions of
Radiocommunications Transmitters,” Issue 1, June 1994.
Equipment shelter
Means a structure containing equipment such as radios, electronic, and other apparatus necessary to support the
operation of the radiocommunications facility to receive or transmit signals, and which is not staffed on a
permanent basis.
Height
Means the vertical distance measured from the established grade of a building or structure to the highest point of the
building or structure, including any components attached to the building or structure.
Land Use Authority (LUA)
Means the municipal government, provincial government (Crown land), or federal agency (i.e. Indian and Northern
Affairs Canada) responsible for land use and planning and development within a jurisdiction.
LUA
Same as “Land Use Authority” above.
Landlord
Means the owner of a lot, building, or structure who permits occupancy of that lot, building, or structure by a
radiocommunications facility.
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 252 of 274
23
Municipal Concurrence
Means satisfaction by the LUA that the proponent has given adequate regard to this protocol in the siting and
design of a proposed radiocommunications facility, and satisfaction with the completeness of the public
consultation process undertaken by the proponent. Such satisfaction shall only be expressed through a statement
issued by the Director of Planning Services or his or her designate as part of the LUA Recommendations Report.
Proponent
Means a company, organization, or person which offers, provides, or operates a radiocommunications facility
for personal use or the general public.
Public Authority
Means the LUA, Government of Canada, Provincial Government, or a Conservation Authority.
Public Realm
Means, in an area of suburban or urban development, the appearance, form, and function of buildings, structures,
landscape, linkages, places, and activities occurring or planned on the subject lot and within the immediate vicinity,
regardless of ownership.
Radio License
Means the approval of sites to be used for radiocommunications facilities, issued only by Industry Canada.
Safety Code 6
Means Health Canada’s Safety Code 6, “Limits of Human Exposure to Radiofrequency Electromagnetic Fields in
the Frequency Range from 3 kHz to 300 GHz,” 2009.
Surrounding Landscape
Means, in a rural or undeveloped area, the geography of and appearance of the land and associated features
including buildings and vegetation.
Support Structure
Means a structure permanently affixed to the ground or onto an existing building or other existing structure used to
support one or more antenna systems or other platforms for the primary purpose of radiocommunications.
Radiocommunications Facility
Means the components, either individually or in combination, required to operate a wireless communications
network including cell sites, transmitters, receivers, antennae, and signaling and control equipment, and may
include an accessory equipment shelter and support structure.
Staff Report F2014-033 regarding "The Canadian Radiocommunic...Page 253 of 274
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