HomeMy WebLinkAboutJanuary 20, 2011 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, January 20, 2011
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held January 13, 2011. (Not available at
time of publishing)
(b)Added Item(s)
4.DELEGATIONS
(a)7:00 p.m. - Wanda Hoshal presentation of donation to Museums Bayham
(b)7:05 p.m. - Gregg Deming regarding Exotic Animal By-Law
5.INFORMATION ITEMS
(a)Correspondence received from Ministry of Agriculture, Food and Rural Affairs
regarding "Ontario Agricultural Irrigation Conference".
File: A04
(b)Long Point Region Conservation Authority Board of Directors minutes of meeting
held November 12, 2010.
File: A16
(c)Museums Bayham minutes of meeting held January 12, 2011.
File: C06
(d)Bayham Harbourfront Committee minutes of meeting held January 11, 2011.
File: C06
(e)Otter Valley Chamber of Commerce minutes of meeting held January 4, 2011.
File: C06
5-6
7-10
11-13
15-16
17-19
Page 1 of 117
Council Agenda January 20, 2011
Page
5.INFORMATION ITEMS
(f)Lake Erie Region Source Protection Committee minutes of meeting held November
4, 2010.
File: E00
(g)Correspondence received from Ministry of the Environment regarding "Second
Extension of the 2007 Canada-Ontario Agreement Respecting the Great Lakes
Basin Ecosystem".
File: M07
(h)Heads Up Alert from Ontario Good Roads Association regarding "Premier
McGuinty Confims Attendance for the 2011 ROMA/OGRA Conbined
Conference".
File: A04
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
(b)Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
(c)Correspondence received from Town of Tillsonburg regarding "Tillsonburg
VanNorman Industrial Area Community Improvement Plan Area".
File: D00
(d)Correspondence received from Otter Valley Chamber of Commerce regarding
"cross border ferry service".
File: D06
7.ROADS, AGRICULTURE & DRAINAGE
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Staff Report P2011-001 regarding "Building Department Year End Report 2010".
File: P10
(b)Staff Report P2011-001 regarding "Building Permit Fees".
File: P10
21-28
29-30
31
33-45
47-57
59
61
63-64
65-67
Page 2 of 117
Council Agenda January 20, 2011
Page
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(c)Staff Report P2011-002 regarding "By-Law Yard Maintenance".
File: P01
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #9823 to Cheque #9853 inclusive totaling
$47,185.17 and Payroll Disbursements for the period ending January 9, 2011, 2011
totaling $36,850.32.
(b)Notice regarding "ROMA/OGRA 2011 Delegation Request".
File: A04
(c)Staff Memorandum regarding "Boundaries Act - Process Overview".
File: S09
(d)Staff Report C2011-02 regarding "Council Service Recognition".
File: A09
10.ENVIRONMENT
(a)Quarterly Report for the Bayham Water Distribution System and Call Ins for period
ending December 31, 2010.
File: E08
(b)Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the
period ending December 31, 2010 and Elgin St. Thomas Public Health Directive
Document (Inspection Report) for the Straffordville Community Centre.
File: E08
(c)Quarterly Report for the Richmond Community Water System and Call Ins for the
period ending December 31, 2010.
File: E08
(d)Port Burwell Wastewater Treatment Plant Annual Compliance Summary, Call Ins
and Biosolids Application Analysis for the period ending December 31, 2010.
File: E08
11.COMMITTEE OF THE WHOLE
(a)In Camera.
69-70
71-75
77
79-83
85-87
89-94
95-103
105-111
113-115
Page 3 of 117
Council Agenda January 20, 2011
Page
11.COMMITTEE OF THE WHOLE
(b)Closed session minutes of the regular meeting of Council held January 13, 2011.
(c)Confidential Report regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board. (Tax Sale
Properties)
(d)Confidential Report regarding litigation or potential litigation, including matters before
administrative tribunals, affecting the municpality or local board. (Project Ojibwa)
(e)Confidential Report regarding labour relations or employee negotiations. (Firefighter
Training Attendance)
(f)Out of Camera.
12.BY-LAWS
(a)By-Law 2011-007 A By-law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
117
Page 4 of 117
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Ministry of Agriculture,
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Correspondence received from Ministry of Agriculture, Food and
Rural Affairs regarding "Ontario Agricultural Irrigation
Page 5 of 117
Ontario Agricultural Irrigation Conference
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Correspondence received from Ministry of Agriculture, Food and
Rural Affairs regarding "Ontario Agricultural Irrigation
Page 6 of 117
5
Atç
LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
November 12th, 2o1o
(as approved at the Board of Directors meeting held January 12,2011)
Members in attendance: L. Bartlett, P. Black, L. Chanda, J. Hunt, S. Lamb, P. Lee and R.
Sackrider.
Staff in attendance: C. Evanitski, J. Robertson, J. Maxwell, D. Holmes, P. Gagnon and D.
McLachlan.
Regrets: P. Ens, R. Geysens and B. Sloat.
The LPRCA Vice-Chair called the meeting to order at 10:05am Friday, November 12th,
2010 in the Tillsonburg Administration Office Boardroom.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None
MINUTES OF PREVIOUS MEETINGS
MOTION A-193 moved: S. Lamb seconded: P. Lee
That the minutes of the LPRCA Board of Directors regular meeting hetd November ld,
2010 be adopted as circulated.
CARRIED
NEW BUSINESS
a) EMPLOYEE VACATION CARRY-OVER REQUESTS
MOTION A-194 moved by: S. Lamb seconded: P. Lee
That the LPRCA Board of Directors authorizes the following employee to carry forward
the following days of vacatíon into 2011:
a) Janice Robertson - 13.5 days
CARRIED
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
Long Point Region Conservation Authority Board of Directors
minutes of meeting held November 12, 2010.
Page 7 of 117
b) SEASONAL STAFF APPRECTATTON
MOTION A-195 moved by: L. Chanda seconded: P. Black
That the LPRCA Board of Directors authorizes the purchase of a turkey or ham for staff
employed this time of year.
CARRIED
c) BUDGET
MOTION A-196 moved by: L. Bartlett seconded: L. Chanda
That the LPRCA Board of Directors approves the 2011 draft budget meeting agenda.
CARRIED
The GM reviewed the action items from the meeting held September 17th,2010.
1) Development application repofts include the application received date - As of
October 6tn, 2010 the Development Application staff report includes the
application date.
2) Ar quality test at Tillsonburg Office - In progress.
3) Website update - Reported at the October 6'n, 2010 meeting.
4) Proposed camping fee increases - Completed and included in the 2011
budget binder Tabs C&E.
5) Reserves breakdown - Completed and distributed.
6) Budget voting information - Reported at the November 3'd, 2010 meeting.
The GM then reviewed the changes made to the budget since the September 17th
meeting. The suggested increase is approximately $26 000 in real dollars over last
yeat.
J. Maxwell was asked about the drawdown on reserves. She noted that if every project
was completed there would be $344 000 remaining in reserves prior to the amount
needed forthe 2011 budget.
The GM was asked and he noted that on average, conseruation authorities receive 40%
of their budgets from municipal levy, whereas, LPRCA would receive 29% ol its 2011
Budget from this source.
Upon passing the draft budget, it is anticipated that the information will be forwarded to
the member municipalities fór 30-day comment on Tuesday, November 16th, 2010.
Th.erefore, the weighted vote willtake place with the new Board Wednesday, January
12'n,2011 - the first meeting of the year. Prior to the meeting, staff has proposed a
briefing for new Board members tentatively ;cheduled for January 7'n,2011.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held November 12, 2010.
Page 8 of 117
MOTION A-197 moved by: L. Chanda seconded: P. Lee
That the LPRCA Board of Directors approves the following recommendations regarding
LPRCA's 2011 Draft Operating and Capital budgets;
That the draft 2011 budget requiring an increase in the general municipal levy of 2.5%
overall compared to 2010 and requiring a drawdown from the Unrestricted Reserue in
the net amount of $377 186, be circulated to member municipalities for review and
comment;
AND FURTHER that staff be directed to present the budget to member municipalities
where possible.
CARRIED
MOTION A-198 moved by: P. Black seconded: P. Lee
That the LPRCA Board of Directors accepts the Conseruation Area Fee Schedules as
presented at the November 1y'h, 2010 Board of Directors meeting.
CARRIED
MOTION A-199 moved by: J. Hunt seconded: S. Lamb
That the LPRCA Board of Directors does now enter into an "ln Camera" session to
dLscuss;
D a proposed or pending acquisition or disposition of land by the Conseruation
Authority.
CARRIED
MOTION A-201 moved by L. Bartlett seconded by S. Lamb
That the LPRCA Board of Directors does now adjourn from the "ln Camera" session.
CARRIED
MOTION A-2O2 moved by L. Bartlett seconded by L. Chanda
That the LPRCA Board of Directors receives the General Manager's verbal report
regarding NCC correspondence confirming closing details of the Backus Woods land
transaction for information ;
THAT the Board confirms the closing arrangemenfs as outlined in both the November
12h, 2010 letter from NCC, and theAgreement of Purchase and Sale signed by LPRCA
in May of 2010;
With a tentative closing date of February 14th, 2011.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held November 12, 2010.
Page 9 of 117
CARRIED
MOTION A-203 moved by P. Lee seconded by P. Black
That the LPRCA Board of Directors accepts the confidential verbal report regarding a
property matter as presented by the General Manager at the November 12'n,2O1O
Board of Directors'meeting as information.
CARRIED
The Vice-Chairman adjourned the meeting at 11:40am.
Ron Sackrider
Vice-Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors
minutes of meeting held November 12, 2010.
Page 10 of 117
óoL
MUSEUMS BAYHAM
Minutes of January l2,20ll Meeting
Bayham Municipal Office, Straffordville, Ontario
Present: Chair-Bev Hicke¡ Secretary- Lynn Acre, Ray Maddox, Ron Bradfield, Brian
Masschaele, Jean Woon, Cheryl Peters, Mat Schafer, Anna Schafer, Mayor Paul Ens
Regrets: Vice Chair- Chuck Buchanan
t.
2.
3.
5.
6.
CALL TO ORDER: Chairman called the meeting to order at 8:00 pm
DECLARATION OF PECI]NIARY INTEREST: None
AGENDA: It was moved by J.Woon and seconded by R.Bradfield that the
agenda be approved as presented. Motion Ca:ried.
MINUTES: It was moved by J.Woon and seconded by L.Acre
Motion Carried.
CORRESPONDENCE: None
REPORTS:
A) Marine Museum Report:
6.4.1) Donation of Great Lake Vessel Model by Sharon Moore:
Chairman B.Hickey reported that a plaque has been placed on the case to
recognize their donation using the wording as suggested by the Moore
family and a letter of thanks has been sent to the Moore family
6.A.2) I)onation of Ship Photos by Railway llall of Fame: B.Hickey
will pick up the framed photos in late January.
6.4.3) Christmas lights for Lighthouse: B.Hickey reported that he spent
$87 for the purchase of new LED Christmas lights as directed. The
lighthouse, anchor and storage shed all looked wonderful for the holidays.
Some additional electrical work needed to be done to stop the breaker
from blowing. Both Koolens Electric and Thomson Electric were
contacted.
Edison Museum Report:
6.8.1) Repairs to Brickwork: Although M.Schafer has contacted KC
Emerson and has discovered who was hired to do past brick point work, he
has been unable to connect with this craftsman. It was decided to approach
some local craftsman from Tillsonburg instead.
6.8.2) Dehumidifier: B. Hickey reported that the dehumidifier has been
emptied and unplugged for the winter months.
6.8.
Museums Bayham minutes of meeting held January 12, 2011.
File: C06
Page 11 of 117
Museums Bayham
January l2,20ll
2
6.C. New Edison Building Commiffee: No report
7. MATTERS OUT OF THE MINUTES:
a) EON Meeting: C.Buchanan attended and will give a report later.
The Chairman reminded the committee that Bayham will host the March 3,2011
EON meeting. It will be held at 9:30 am at the Municþal ofEce. J.'Woon will check
with Mary Gladwin to see if they would like us to a:range for lunch at a local
restaurant afterwards.
b) Tillsonburg Home & Rec. Show: B.Hickeyreminded the committee that the
annual show will be held March 25,26,27 and volunteers will be needed.
c) Elgin Ilistorical & Genealogical Sociefy Christmas I)inner.' Six committee
members attended a dinner on'Wed. Dec.8 at St.John's Anglican Church on Flora
Street in St.Thomas. They enjoyed a delicious turkey dinner and were entertained by
a talented harpist and percussionist duo.
8. NEW BUSINESS:
A) 2011Election of Executive Officers
nominated for the position of C/¡¿¿'rrr¿n. Motion Canied.
Chairman be closed. Motion Carried.
B.Hickey accepted the nomination
nominatú, for the position of Vice-Chaìrman. Motion Carried.
Chairman be closed. Motion Carried.
Since C.Buchanan was absent, accqltance of this nomination is forthcoming.
It was moved by C.Peters and seconded bv M.Schafer that Z.ynn lcr¿ be
nominated for the position of ^S¿cr¿f¿ryr. Motion Canied.
secretar,v be closed. Motion Carried.
L.Acre accepted the nomination.
B) 2011 Draft Operating Budget
After reviewing the draft operating budget as submitted by Bayham staff; it was
be approved with the following amendments: the "Grant Revenue" be increased
Motion Carried.
Museums Bayham minutes of meeting held January 12, 2011.
File: C06
Page 12 of 117
Museums Bayham
January l2,20ll
3
C) Young Canada \ilorks Grants: It was noted that the deadline for
applications for this funding is February 1,2011. The committee is confident
that Lynda Milla¡d will submit the annual application as usual.
D) St. Thomas Home/Garden & Outdoor Living Show: Since this show takes
place the week following the Tillsonburg Show, it was decided to let the
County of Elgin take the lead. Museums Bayham will collaborate with the
CountyMuseum to determine what artefacts will be loaned for a display.
E) Doors Open East Elgin 20112 This event is scheduled for Saturday
September 24,2011. Museums Bayham participated h2009.It was moved by
J.Woon and seconded by C.Peters that Museums Bayham participates in this
event on20l1. Motion Carried. It was noted that councillor Tom Southwick
is the Bayham rep on the organizing committee.
9. NEXT MEETING: Wednesday February 9,2011 at7:00 pm Municipal offrce.
10. ADJOURNMENT: It was moved by R.Maddox and seconded by J.'Woon that the
meetingbe adjourned at 8:40 pm.
Chairman Secretary
Museums Bayham minutes of meeting held January 12, 2011.
File: C06
Page 13 of 117
Page 14 of 117
5
CTL
Bayham Harbourfront Committee
MINUTES
Held at Municipal Offrce, 9344PIankRoad, Straffordville, Ont.
January 77,2011
7:00 pm
Present: Brenda Martin, Ron Bradfield, Ron Flick, Ray Talbot, Barry Wade, Doug
Lester, Craig Gregson, Mark Taylor, Lynn Acre.
Regrets:
Also Present: Ed Bradfield, Kyle Kruger, Paul Ens.
Guests: Glen Underwood, Alan Montgomery
1. Call to Order:
The Chairman called the meeting to order at 7:05 pm.
2. Disclosure of Pecuniary Interest
None
3. Approval of the Minutes
It was moved by Lynn Acre and seconded by Ron Flick that the minutes of
4. Dredging:
FUNDING: Doug Lester, Brenda Martin and Ron Bradheld traveled to
Pt.Cobourg to discuss funding with Dundee Energy. Although Dundee Energy
is very interested in using Pt.Burwell harbour, they are not willing to
contribute large amounts for dredging equipment. They are only interested in
using our harbour for their "service boats" which require a draft of 8 feet.
Dundee will research the cost of user fees paid at other harbours to determine
an amount they would be willing to contribute for using our harbour.
An email from councillor Dan McNeil of Central Elgin states that there is no
financial commitment from his municipality atthis time and suggests that this
might qualifu for Elgin County's Economic Development budget.
Elgin County's Manager of Economic Development, Allan Smith says that the
County is currently promoting "The Ports of Elgin" in Cleveland for tourism.
They would be willing to give us "letter of support" for any harbour or pier
improvement funding applications.
DREDGE QUOTES: A written quote from IMS in Kansas shows $569,619.00
to purchase a new suction dredge plus $11,800 for shipping. (US dollars).
Carried.
Our immediate needs appear to be to dredge to a sufhcient depth to maintain
our commercial and sport fisherman as well as facilitate the arrival of HMCS
Bayham Harbourfront Committee minutes of meeting held January
11, 2011.
Page 15 of 117
5.
Ojibwa. Glen Underwood has been working on a business plan for the
dredging project.
2
Grants Workgroup Update:
Sand Plqins Grant: Project Ojibwa has submitted an application and awaits an
answer.
Elgin County's Tourism Grant: Alan Smith will attend a future meeting to
explain this funding and advise on what projects we may qualifr for.
Rural Economic Development Grant: Applications have yet to be written.
Trillium Grant: The group plan to submit our Cabana project as an
application.
Pier Engineering Analysis: Copies of CJDL's report were distributed to
members. After some initial discussion, it was decided to defer any
recommendations to council until members could fully study the options
presented within the report.
Other Business:
Project Ojíbwa Update: Alan Montgomery reported that, with Barry
Wade's help, CAF's questions have been answered. However new
requests are received regularly. Fundraising activities continue. "Walk of
Honour" brick sales and memberships to the Captain's Crew are going
well. A contract with a professional fundraiser is near completion. Since
the locks are not scheduled to reopen until March 26,that's the earliest
that Rick Heddle can pass through with his barge to load up Ojibwa. In the
meantime we will be preparing the site and engineering and building a
temporary access road from the river's edge to the site.
Adjournment & Next Meeting Date: It was moved by Ron Bradfield and
seconded by Doug Lester that we adjourn at 8:36 pm to reconvene on
Wednesday February 2. 2011 at 7:00 pm at the Municipal office. Motion
Canied.
6.
7.
8.
Chairperson Secretary
Bayham Harbourfront Committee minutes of meeting held January
11, 2011.
Page 16 of 117
5
Cob
Otter Valley Chamber of Commerce
Meeting of January 4,2011
Location: Schooner's Galley, Port Burwell
Minutes
Present
Doug Lester, Cheryl Lester, Bob Lozon, Nancy Lozon, Sheny Hetherington, Tom
Benner, Earl Shea, Rainey Weisler, Ian Almond, Brenda Almond, Ron Flick. Jim
Hevenor, Jeff Taylor, Brenda Maftin, John Boland, Rachel Boland, Liz Underhill, Peter
Murray, Mayor Paul Ens, Trish Huber, Lynn Acre, Ron Bradfield, Bonnie Bradfield,
Frank Voth, Am Row, Mike Hawley, Jan Collins, John Pederson.
Guests: Joe Preston, Dave March, PaulMarch, Tom Southwick, Cliff Dickinson
Welcome of members and guests.
Agenda
Doug Lester asked for a revision to the agenda to add 8b Thanks from Doug and Ian. It
was moved by Bob Lozon and secondedby Liz Underhill that the revision to the agenda
be accepted.
Approval of Minutes
Adoption of December 7, 2010
The full motion from Ron Bradfield will be added and the spelling of Blais will be
corrected. It was Ian Almond that made the motion to table the Feny motion until the
next meeting. The motion was seconded by Cheryl Lester. In the Report from the
Norninating Committee the word "business" has been added to the statement - Any
member can be nominated for a position up until 3 Business days before the next
meeting. It was moved by Jeff Taylor and seconded by Liz Underhill that the minutes
from the December 7 ,2010 meeting be accepted with corrections. Motion carried.
Business Arising From The Minutes
Doug set a l0 minute time limit to discuss the motion for the Ferry. AÍïer a brief
discussion on the role of the Chamber, Doug mentioned that the St. Thomas Chamber of
Commerce has policies in place that state their Chamber will endorse only ideas and not
specific businesses. It was suggested that the new executive may wish to review if the
OVCC needs similar written policies in place.
After the motion was read Doug put the motion to a vote. There were 9 votes for and l0
votes against.
Jim Hevenor motioned that correspondence be sent to Council indicating that the
Chamber is in favor of a cross boarder ferry seruice from Port Burwell to Ohio and that
council should actively review all ferry proposals. The motion was seconded by Jeff
Taylor. All were in favour.
Otter Valley Chamber of Commerce minutes of meeting held
January 4, 2011.
Page 17 of 117
Treasurer's Report
Doug reporled a bank balance of 53,367 .7 I . He handed out the report detailing the
income and expenses from November 30.2010 to January 4.2011 and discussed the
contents. It was moved by Ron Bradfield and seconded by Brenda Martin to accept the
Treasurer's repoft. Motion was carried.
Naming of Auditors
Doug said an audit done by an accountant would cost approximately $900. What the
Chamber was encouraged to do is to have an integrity audit done by 2 existing Chamber
members. Ron Bradfield nominated Bob Lozon and Ian Almond. Both accept the
nominations. Ron Bradfield motions for Bob Lozon and Ian Almond to be the auditor for
201 I and this was seconded by Brenda Martin. All were in favour.
Nominating Committee
Ian Almond thanks the nominating committee for all their hard work.
The slate of Officers and Directors for 2011 are: President - Rainey'Weisler; Vice
President - Lynn Acre; Secretary/Treasurer - Earl Shea; Member Emeritus - Ron Flick (
Ron will be entering year fwo of the newly defined 2 year term)
Directors that will be beginning a two year term are Tom Benner and Jeff Taylor.
Directors entering the second year of their term are Frank Voth and Brenda Martin.
Installation of Officers
All have accepted their nominations and Ian declared all positions to be acclaimed.
Swearing In
Mayor Ens swears in the new President, Vice President. and Executive Committee.
Thanks
Ian Almond gives a gift of appreciation to the past president Doug Lester. Doug gives a
gift of appreciation to the outgoing Executives and DirectorsLiz Underhill, Jim Hevenor,
and Ian Almond for all their past involvernent with the Chamber.
President Elect's Comments
Rainey thanked Doug for all his passion and hard w'ork and admits that he leaves some
big shoes for her to fill. Rainey is looking forward to the task of President even though
she is aware it will be a challenge for her and outside of her comfort zone. She is
encouraged by the energy and dedication ofthis years' executive and the enthusiasm that
all the members bring to the Chamber. Rainey encouraged all members to come next
month with thoughts and ideas for the upcorning years' events.
Mayor's Comments
Mayor Ens wishes all a prosperous New Year. The OVCC is a great thing and he likes
the factthat it continues to expand and is proactive. He comrnends allfortheircontinued
efforls.
Otter Valley Chamber of Commerce minutes of meeting held
January 4, 2011.
Page 18 of 117
Other Items
Membership in the Ontario Chamber of Commerce is due the end of January. The cost is
based on last year's membership and will be $646.36 for 201L It was moved by Ian
Almond and seconded by Ron Flick.
Membership to the Canadian Chamber will be $195.90. It was moved by Ron Bradfield
and seconded by Jan Collins.
The renewal of the web hosting with Bluehost.com will be $190.80 for two years. It was
moved by John Boland and seconded by Ron Flick.
Upcoming Event - Jabez Therapy Ranch will be holding a fundraising dinner January
27rh atschooner's Galley from 4:30pm to 7:30pm. Please join them. Door prize
donations will be welcomed. For more information or to donate a door prize call 519-
874-1 168
Special Speaker - Joe Preston. MP, Elgin-Middlesex
Joe wanted to give some advice from one business owner to another. He said to think
about a succession plan and always try and encourage the entrepreneurial spirit in your
staff. Someone needs to run the business when you are not there. Joe said you need to
know your own strengths and hire the best for the rest. If you don't understand your
limits you could be huÍing your own business by wasting money that could lead to its
demise. Ask everyone for advice and do your homework so you can make informed
decisions. Remember that Chambers are influential in government and working together
is the right thing to do.
Adjournment
Moved by Ian Almond that the meeting be adjourned. Motion carried. Meeting adjourned
at7:59pm.
Next Meeting
Tuesday, February 1, 201 I, 7:00 p.m. at Schooner's Galley in Port Burwell.
Otter Valley Chamber of Commerce minutes of meeting held
January 4, 2011.
Page 19 of 117
Page 20 of 117
DnINKIN6 WATER
OURCE PR
ACT FOR CLEAN WATER
I.AKE ER¡E
'OUR(EPRoTECTIoN
RECION
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, Novembe¡ 4, 2010
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, November 4, 2010 at the Grand River Conservation Authority Administration
Centre,400 Clyde Road, Cambridge, ON.
Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, H. Comwell, P. General,*M. Goldberg, J. Hanison, A. Henry, *K. Hunsberger, R. Krueger,
J. Laird, l. Macdonald, D. Murray, J. Oliver, D. Parker, L. Penin,
R. Seibel, M. Wales, P. Wilson, *D. Woolcott, W. Wright-Cascaden
Members Regrets: R. Haggart, B. LaForme, C. Martin, T. Schmidt, B. Ungar
Proxy Representatives: R. Haggart (4. Davidson), T. Schmidt (E. Hodgins)
Liaisons: K. Turner, Provincial Liaison; A. Dale, Source Protection Authority
Liaison; D. Young, Public Health Liaison
Region Management C. Evanitski, LPRCA;J. Farwell, GRCA;T. Marks, KCCA;Committee: K. Smale, CCCA
Staff:S. Brocklebank, GRCA;S. Cooke, GRCA; N. Davy, GRCA; J. Deter,
GRCA; J. Etienne, GRCA; B. Fields, Norfolk County; K. Gagnon,
Township of Guelph-Eramosa; M. Keller, GRCA; L. Minshall, GRCA;
K. Murch, GRCA; T. Ryan, GRGA; D. Schultz, GRCA; T. Seguin,
GRCA; L. Stafford, City of St. Thomas; E. Stahl, GRCA; H. Waite,
County of Oxford; W. Wight, Haldimand County; A. Wong, GRCA;
G. Zwiers, GRCA
1. Callto Order
C. Ashbaugh called the meeting to order at 1:05 p.m.
2. Roll Call and Certification of Quorum - l7 Members Cons{itute a Quorum
(213 oi members)
The Recording Secretary called the roll and certified quorum.
3. Ghairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. Congratulations were extended to Catfish Creek and Kettle Creek Conservation
Authorities. They are two of the first three conservation authorities to have their
assessment reports approved out of the 36 conservation authorities in Ontario.
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 21 of 117
Minutes of Meeting
Lake Erie Region Source Protec{ion Committee
November 4,2010 Page 2
. Staff were thanked for their recent extra effort putting together the Grand River
Assessment Report.
. The work of The Lake Erie Region Municipal Water Services and Planning Directors
Project Team has commenced. Wendy Wright-Cascaden is chairing this project team.
* D. Woolcott joined the meeting at 1:08.
. The MOE workshop was held in Brantford on November 2. There were a large number of
committee members and municipal partners from the Lake Erie Region at the workshop.
o Q. Ashbaugh noted that this meeting is the third anniversary of the first Lake Erie Region
Source Protection Committee meeting. The process thus far has been very productive
and collaborative with the exception of the last meeting. He stated that the last meeting
got off{rack and it behooves us all to reflect on what transpired as a positive learning
experience. As we enter into the planning phase it is unlikely to be consensus oriented
all the time, but it is beneficial to focus in a collaborative manner. He noted that the
minutes of the meeting are useful and detailed and encouraged members to revisit those
minutes as a learning experience.
J. Harrison stated that he found the last meeting very stimulating and he did not feel it was a
derailment.
* M. Goldberg anived at 1:12.
4. Review of Agenda
The agenda was reviewed and sub-items 12 and 13 under item 6. Minutes of Previous
Meeting will instead be addressed under agenda item 11. Busrness Arising from Previous
Meetings.
Moved by: D. Murray
Seconded by: L. Perrin carried unanimously
THAT the amended agenda for the Lake Erie Region Source Protection
Committee Meeting of November 4,2010 be approved.
5. Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be dealt
with.
6. Minr¡tes of Previous Meeting - October 7,2010
Moved by: J. Harrison
Seconded by: J. Laird carried unanimously
THAT the minutes of the previous meeting October 7, 2010 be approved as
distributed.
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 22 of 117
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
November 4,2010
7. Hearing of Delegations
None
8. Presentations
None
Page 3
9. Correspondence
a) Copies for Members
i) Correspondence to Craig Ashbaugh, Ghair, Lake Erie Region Source Protection
Committee from the Ministry of the Environment Re: Catfish Creek Source Protection
Area Assessment Report Approval.
ii) Correspondence to Craig Ashbaugh, Chair, Lake Erie Region Source Protection
Committee from the Ministry of the Environment Re: Kettle Creek Source Protection
Area Assessment Report Approval
A. Henry refened to the second page, the second bullet in the Kettle Creek approval letter
and asked for clarification regarding the exclusions of stream elements in the IPZ-2 for the
Elgin Area Primary System. M. Keller advised that staff will review the comments in more
depth for the updated assessment report and determine what needs to be done to address
this comment.
Res. Â/o. 75-10 Moved by: R. Krueger
Secondedby: A.Henry carried unanimously
THAT the correspondence be received as information.
b) Not Copied
None
10. Reports
a) SPC-11-10-01 Grand River Source Protection Area Proposed Assessment Report
M. Keller provided an overview of Report SPC-11-10-01.
* K. Hunsberger joined the meeting at 1:23 pm.
R. Seibel asked for clarification regarding the points identified on the second page of the
report that could not be addressed. He asked if the intention was to address threats
related to excavation activities in general, or just excavation activities that breach the
aquitard. M. Keller noted that the latter is correct and that the wording should be clarified.
J. Laird asked that the conespondence from the source protection committee to the
Ministry of the Environment regarding excavation that breaches an aquitard and the
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 23 of 117
Minutes of Meeting
Lake Erie Region Source Protection Committee
November 4,2010 Page 4
Ministry of the Environment's response to that letter be appended to the submission of
the Grand River Assessment Report, as it does reflect the committee's position.
M. Ceschi-Smith referred to the E.coli and organic nitrogen for the City of Brantford and
noted that, realizing there are no benchmaks, ongoing monitoring is an acceptable
approach at this time.
M. Goldberg advised that there was a discussion with l. Smith at the MOE training
regarding possible solutions pertaining to aggregate extraction that breaches an aquifer.
M. Keller elaborated that the discussion focused on what solutions may be possible under
the specific framework of the Clean Water Act. Currently only anthropogenic activities are
considered threats; therefore, increasing the vulnerability is not considered a threat.
Addressing threats that may materialize once a specific quarry is closed may be an
alternate approach to protect water sources that may be negatively impacted by
aggregate extraction that breaches the aquitard. This would include consideration of the
introduction of pathogens once the pumping stops and would include policies addressing
the potentialthreats in the post closure plan.
M. Goldberg stated that, if this recommendation is moved and seconded, he is prepared
to vote against it. He noted that for the first three bullets on the second page of the report
the data is not available, but there is sufficient information for the last three points. He
emphasized that he feels we should ensure the report is conect before releasing it. At the
training session he heard that 18 other source protection committees have not fìnalized
their assessment reports, and suggested that we are not bound by the MOE timetable,
we can have our own timetable. Although he commends M. Keller and staff for the
updates and amendments to improve the report, it is not yet finished and he would like to
wait untilthe report is ready.
M. Keller commented that staff are working on addressing the outstanding points, and
delaying this decision will not change anything because these items cannot be addressed
any faster. He noted that this is why there is a process by which assessment reports can
be updated. K. Tumer provided context noting that of the 18 assessment reports that
have not been submitted, all are in the midst of public consultation, mostly in the
proposed stage. Only two reports out of 20 are actually out of compliance with their
timelines.
R. Seibel asked what the timeline is for the updated assessment reports. M. Keller
responded that the Act allows for an update to assessment reports any time the
committee feels the information is out of date under Section 19. However, because it is
the first round for the source protection program, the MOE will not accept an updated
assessment report beyond June 2011 for items to be included in the first round of
planning and policy development. The Lake Erie Region is planning to submit the
updated assessment reports for all four source protection areas by June 2011.
J. Hanison noted that he leamed at the MOE training that highways cannot be identified
as a threat. However, when developing policy the highways to which a threat can occur
can be included in the policy development, even though it has not been identified as a
threat. M. Keller confirmed that the regulation was specifìcally amended to allow for
policies to be included in the source protection plan to update spill prevention and spill
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 24 of 117
Minutes of Meeting
Lake Erie Region Source Protec'tion Committee
November 4,2010 Page 5
contingency plans or emergency response plans, without needing highways, railway lines
or shipping lanes to be included in the assessment report as threats.
D. Parker asked if the threats enumeration for the Marsville well was revisited. M. Keller
noted that every single well and every single map was revisited to some degree.
S. Brocklebank elaborated that the significant drinking water threats for Marsville did
change slightly. D. Parker identifìed that he felt, as a local, that there was a large margin
of enor on that well, and was therefore concemed for the rest of the wells. M. Keller
reiterated that staff did revisit all wells, but noted that at this stage the studies have been
a desktop exercise to identify the drinking water threats. He also noted that it will be
important to remember that we are also to develop policy for future potential threats.
J. Laird noted that conditions are optional content for the source protection plan and
asked if the project team will be bringing a recommendation forward regarding inclusion
of optional content. M. Keller responded that the project team intends to develop
recommendations regarding the prioritization of optional content. There needs to be
further consideration regarding the prioritization of resources and it will be at that point
that the inclusion of Guelph's conditions would be discussed.
A. Henry requested clarification regarding the committee's ability to pass policy regarding
transportation corridors. He wondered how enforceable those policies would be in an
area such as the Saint Lawrence Seaway, where the jurisdiction is federal. He questioned
the benefit of being able to pass a policy if it has no effect. M. Keller noted that such
policies are called strategic action policies; they can be included but have no legal force.
K. Turner noted that while the actual conidor cannot be a threat, the committee can apply
for specific substances in the corridor to be a threat and noted that other source
protection committees have taken this approach. lf there are specific substances
approved by the province as a threat, then the policy would be more binding.
M. Goldberg requested an estimation of how long it will take for the three points of
concern on the bottom of page two to be completed. M. Keller identified that although it is
difficult to say, staff are planning to have these issues resolved in the next three months.
With respect to road salt, there is specific work being done right now to establish a
specific method, for transportation corridors and pipelines, it will be necessary to apply for
threats to be identified as a local threat and establish a hazard score. For excavation
activities breaching the aquitard, staff will investigate specific details regarding the
proposed approach, and this could take a couple of months. M. Goldberg asked what the
consequence would be of delaying the proposed assessment report a couple of months.
K. Turner responded that, legally, this region would be out of compliance. She also noted
that the August 2012 timeline for submission of the source protection plans will not
change, so delaying the proposed assessment report may reduce the time that can be
spent on planning.
L. Minshall stated that there is no benefit to waiting. M. Keller reiterated that the work
underway would not change, the concerns would not be resolved any faster, and it does
not make sense to stop the process.
W. Wright-Cascaden suggested that if the assessment report could identify these as
outstanding matters that the committee is stíll addressing, this will identify these items as
future amendments for the public. There appears to be no substantive benefit to delaying
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 25 of 117
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
November 4,2010
Res. No. 76-10
Page 6
this process. She further stated that, because policy development cannot begin until the
assessment report is submitted, it would be especially detrimental for the Grand River
assessment report, as it would mean that final thinking and idea development for optional
content for committee would be delayed as a result.
M. Keller noted that the first three points of the report have been specifically mentioned in
the assessment report because they are required by the rules, the last three points,
although not specifically mentioned, certainly could be.
J. Laird supported the proposal that the last three bullets be highlighted in the
assessment report submission so that the public and councils are aware that this content,
although not included, will be included in the updated assessment report.
M. Goldberg proposed an amendment to the motion that includes a proviso that the last
three outstanding issues on page two be identified in the assessment report as
outstanding issues that will be resolved. And the correspondence to and from the MOE
regarding aggregate extraction breaching an aquitard be included.
E. Hodgins pointed out that there should already been some text in the assessment
report regarding the Region of Waterloo's method of calculating road salt application. He
noted that each of these three issues comes up in a very different way, and the only
issues of concem are the items where there has already been discussion with the
Ministry of the Environment. He ís not sure what is to be gained by bringing it forward,
and certainly does not feel all three should be brought forward. M. Keller confirmed that
the application of road salt in the Region of Waterloo is explicitly highlighted in the
assessment report in the Region of Waterloo's methodology section. C. Ashbaugh noted
that the amendment would just require adding some text regarding excavation. R. Seibel
asked that the full terminology that was used in the committee's original letter to the
Ministry of the Environment also be used in the assessment report. He noted that it was
not excavation activities in general to which the committee was opposed, it was
excavation activities that breach an aquitard that is protecting a municipal drinking water
supply. J. Laird concuned that using whatever language was used for the letter would be
acceptable.
Moved by: M. Goldberg
Seconded hy: J. Laird 15 in favour, S opposed
THAT the motion for report SPC-11-10-01 be amended to include a
proviso that identifies aggregate ertraction activities that breach an
aquitard protecting a municipal drinking water supply and transportation
corridors and pipeline threats in the Grand River Proposed Assessmenf
Report as outstanding rssues that will be resolved.
AND THAT the motion for report SPC-I1-10-01 be amended to note that
the Lake Erie Region Source Protection Committee's correspondence to
and from the Ministry of the Environment regarding aggregate extraction
breaching an aquitard will be attached to the assessrnent report
submlssl'on.
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 26 of 117
Minutes of Meeting
Lake Erie Region Source Protection Committee
November 4,2010 Page 7
Res. tl/o. 77-10 Moved by: J. Harrison
Seconded by: E. Hodgins carried unanÍmously
THAT the Grand River Source Protection Area Proposed Assessmenf
Report be amended to include the identification of aggregate ertraction
activities that breach an aquitard protecting a municipal drinking water
supply and transportation conidors and pipeline threats as outstanding
rssues that will be resolved,
AND THAT the Lake Erie Region Source Protection Committee's
correspondence to and from the Ministry of the Environment regarding
aggregate ertraction breaching an aquitard be attached to the assessmenf
repoft submrssion,
AND THAT the Proposed Grand River Source Protection Area
Assessment Report be posted for the second consultation period stafting
November 5 and ending on December 6, 2010;
AND THAT the Proposed Grand River Source Protection Area
Assessment Report be submitted to the Grand River Source Protection
Authority, as required under Secfion 16 of the Clean Water Act, 2006.
b) SPC-Il -10-02 Early Response Program Application Review Gommittee
T. Ryan provided an overview of Report SPC-11-10-02.
E. Hodgins suggested that if specific notices were going to be sent to the property
owners that the conservation authority staff work with the municipalities. T. Ryan noted
that conservation authority will continue to collaborate with municipal staff.
Res. /Vo. 78-10 Moved by: E. Hodgins
Seconded by: R. Krueger carried unanímously
THAT Report SPG1l-10-02 Early Response Program Application Review
Committee be received for information.
11. Business Arising from Previous Meetings
There was unfinished business from the October 7,2010 meeting due to a loss of quorum.
12. Other Busrness
a) Question and Answer Period
13. Closed Meeting
There were no questions or comments.
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 27 of 117
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
November 4,2010 Page 8
12. Other Business
a) Question and Answer Period
J. Oliver refened to the Tier 3 water budget monitoring wells being installed in Long Point
Region and asked what will happen to the wells once they are no longer required for this
project. J. Etienne responded that when the project is complete there will be
approximately 50 monitoring wells installed. He noted that although there are funds
available in the program to decommission the wells, staff recognize there may be other
valuable municipal uses for the wells such as sentinel wells for monitoring purposes.
There will be discussions with the municipalities regarding any future use. There may be
value in keeping some wells open while other wells will be decommissioned.
* M. Goldberg left the meeting at2:25.
A. Henry refened to the discussion today and in past meetings regarding land uses that
increase the vulnerability of a wellhead protection area. He noted that the Act is silent on
activities that change the vulnerability of an intake and asked if, in a broader sense,
activities assocíated with vulnerability will be amended in the Act. He suggested that if it
is not anticipated that this will be addressed in the near future, it behooves the committee
to continue to push on this subject. M. Keller identified that the Ministry of the
Envíronment is aware that this is an omission that should be addressed; however, there
has not been any commitment or timeline regarding amending the Clean Water Act.
A. Henry summarized that the MOE is aware that this is a flaw but is not prepared to
address this right now. K. Turner concuned that this is her understanding.
R. Krueger advised that some fairly new threats which the committee should become
aware of are threats with hydrocarbons associated with aquifers. Two of these threats
are hydrocarbon sequestration and marcellus shale, which is an extraction methodology
that causes an explosion underground that liberates natural gas. These mining activities
can expose threats through hydrocarbon contamination.
13. Closed Meeting
Not applicable
14. Next Meeting - Thursday, January 13,2011, l:30 pm
GRCA Administration Gentre, 400 Clyde Road, Gambridge, ON
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of November 4,2010
adjoumed at 2:30 p.m.
Chair Recording Secretary
Lake Erie Region Source Protection Committee minutes of
meeting held November 4, 2010.
Page 28 of 117
Subject: Second Extension of the 2007 Canada-Ontario Agreement Respecting the Great Lakes
Basin Ecosystem
The Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem
(COA) is a long-standing framework through which the governments of Canada
and Ontario work together and with other partners and Aboriginal Communities to
restore, protect and conserve the Great Lakes Basin Ecosystem. COA helps the
Government of Canada deliver on its commitments under the Canada-U.S. Great
Lakes Water Quality Agreement (GLWOA). The governments of Canada and the
U.S. are currently in the process of negotiating amendments to the GLWQA.
The current COA was signed on June 25,2007 with an initial expiry date of
March 31,2010. The Agreement was extended for one year, after public
comment, as an interim measure to allow the federal government more time to
negotiate amendments to the GLWQA. lt is now set to expire on March 31,
2011. Because the GLWQA amendment process is ongoing and cannot be
completed prior to the scheduled expiry of COA, the governments of Ontario and
Canada are proposing a further extension of the term of COA through to June
24th,2012.
Canada and Ontario will continue to collaborate with paftners on key long-term
COA priorities like cleaning up Great Lakes Areas of Concern, making progress
on protecting, restoring, and conserving native species and habitats, and
reducing the amount of harmful pollutants going into the Lakes. As part of the
additional extension, Canada and Ontario will continue to advance progress and
achievements being made on the current COA commitments. Through the
extension process, Canada and Ontario are also considering the following
amendments to update some specific commitments under the current COA:
o Harmful Pollutants - Canada and Ontario will share information
from their respective chemical management programs to improve joint
coordination of efforts in reducing harmful pollutants in the Great Lakes
Basin.
Nearshore Framework - Canada and Ontario will develop
options and engage on a Canadian framework to assess and protect the
aquatic ecosystem health of Great Lakes' nearshore.
Stewardship Activities - Canada and Ontario will undertake an
evaluation of the environmental and economic effectiveness of agricultural
non-point Source best management practices, including an assessment of
actions at the farm and watershed scale.
Correspondence received from Ministry of the Environment
regarding "Second Extension of the 2007 Canada-Ontario
Page 29 of 117
lmplement Binational Cooperative Monitoring Programs -
Canada and Ontario will undertake an intensive monitoring year for Lake
Superior; and coordinate Canadian and U.S. federal, Ontario, and state
monitoring and research initiatives based on research and monitoring
priorities.
lmplement the Aquatic lnvasive Species Complete Prevention
Plan - Canada and Ontario will initiate the implementatíon of the "Aquatic
lnvasive Species Complete Prevention Plan" to address aquatic invasive
species issues in Lake Superior.
Spills Prevention and Response - Canada and Ontario will
strengthen their combined effectiveness for spill prevention,
preparedness, response and recovery, including reviewing capabilities,
roles and responsibilities. This will include assessing opportunities for
enhancements to capabilities for responding to significant incidents or
spills to air, land or water that could potentially impact the Great Lakes
Basin ecosystem.
On behalf of the Ministries of the Environment, Natural Resources, and
Agriculture, Food and Rural Affairs, I would like to draw your attention to the
Environmental Registry if you have any comments to submit. You may access
the Proposal Notice at: http://www.ebr.gov.on.calERS-WEB-
nguaqe=en
lf you have any questions, please contact:
Carolyn O'Neill
Manager, Great Lakes Office
Land and Water Policy Branch
Ontario Ministry of the Environment
(416) 314-7833
Caro lyn. O' Nei I l@Ontario.ca
Correspondence received from Ministry of the Environment
regarding "Second Extension of the 2007 Canada-Ontario
Page 30 of 117
5
Heads UP
ldoåw@ January 17,2011
Cliquez ici pour la version française de ce signal d'alerte d'OGRA
Premier McGuinty Confirms Attendance for the 2011 ROMA/OGRA
Combined Gonference
The Combined Conference Committee is pleased to announce that the Honourable Dalton
McGuinty, Premier of Ontario, will be speaking the morning of Monday, February 28 atthe 2011
ROMA/OGRA Combined Conference.
ln addition to Premier McGuinty, the following individuals will also be providing keynote
addresses:
. Rahul Singh, Toronto paramedic and founder of GlobalMedic;. Peter Hume, President of the Association of Municipalities of Ontario;. The Honourable Kathleen Wynne, Minister of Transportation;. The Honourable Carol Mitchell, Minister Agriculture Food and Rural Affairs;. Joel Salatin, Farmer, Polyface Farms Inc.;¡ Andrea Horwath, Leader, New Democratic Party of Ontario;. Tim Hudak, Leader, Progressive Conservative Party of Ontario;. Matthew Mendelsohn, Founding Director, Mowat Centre for Public Policy lnnovation; and
o The Honourable Bob Chiarelli, Minister of lnfrastructure.
"This year's roster of keynote speakers is truly exceptional. The ideas put forward will benefit all
of Ontario's municipalities," said PaulJohnson, OGRA President.
To register for the 2011 Combined Conference and to check out the latest program updates in
our virtual kit bag please visit www.ogra.orq.
The mandate of the Ontario Good Roads Association is to represent the infrastructure interests
of municipalities through advocacy, consultation, training and the delivery of identified services.
ONTARIO GOOD ROADS ASSOCIATION
6355 KENNEDY ROAD, UNIT#2, MISSISSAUGA, ON L5T 215
TEL: 905-795-2555 FAX: 905-795-2660 EMAIL: info@o{a.orí
It Alert
keeping members inf<rrmed.
Ò
Heads Up Alert from Ontario Good Roads Association regarding
"Premier McGuinty Confims Attendance for the 2011
Page 31 of 117
Page 32 of 117
L
CORPORATION OF THE MTTNICIPALITY OF BAYHAM
STAFF'REPORT
TO: Mayor & Members of Council
FROM: Planning CoordinatorlDeputy Clerk
SUBJECT: Csinos Severance E58/10
DATE: January 13,20ll
FILE: Dl0.10 Csinos
NUMBER: D2011-01
Pur¡rose
To consider a consent application for an addition to a lot.
Background
A consent application was received from the Elgin County Land Division Committee submitted
by Csinos Farms Ltd. proposing to sever a parcel 77001r2 (1.9 acre) and retain a36.3 hectare (90
acre) agricultural parcel. The subject lands are located on the east side Csinos Road, north of
Lakeshore Line, Concession I Part I-ot 17. The subject land is designated "Agriculture" in the
Official Plan and zoneÅ,Agriculture (Al) in the Zoning ByJaw No.2456-2003. The purpose of
the consent is to convey lands to an adjacent residential property due to the location of the field
bed servicing the residence being located on the proposed severed land.
Elgin County Land Division Committee will consider the application on February 3,2011.
Staff & Planner Comments
Section 8.7.7 of the Official Plan states that consents for "lot adjustments, lot additions, minor
boundary changes...are permitted in any land use designation, provided the severed and retained
parcels comply with the other requirements of this Plan (and) the Zoning By-law."
Staff and the planner have reviewed the application and are of the opinion that the proposal meets
the Official Plan policies. To comply with the ZoningBy-law, however, rezoringof the severed
portion to Rural Residential (RR) Zone is required for the zoningdesignation to be consistent
with the lands to which it will merge.
As the planner's report suggests, staff confirmed with the owner that the farm building pictured
on the lands to be severed in the aerial analysis (most recent aerialphotos are from 2006) was
demolished in 2008, foundation is pulled up and piled ready for removal when weather permits.
Staffhas also confirmed that the location of the Rural Residential lot previously severed and to
which the subject land is proposed to be conveyed is located correctly as per our zoning By-law
Schedule "A" Map No. 82 and that MPAC's parcel data is incorrect. MPAC has been notified of
the error.
Attachments
1. Consent Application E58/10
2. GIS map
3. IBI Group Memorandum dated January 72,2011
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 33 of 117
Staff ReportDzDll-01 Csinos
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
page2
*TIIAT Staff Report D2011-01 regarding the Csinos severance be received;
AND TIIAT Council recommend to the Elgin County Land Division Committee that
severance application 858/10, submitted by Csinos Farms Ltd., be granted subject to
conditions:
1. rezoning of the subject lands to Rural ResidentÍal (RR) Zone
2. copy of the final survey be provided to the municþality
3. Letter of Undertaking be provided to the municþality confirming the
proposed severed lands will merge on title with the adjacent residential lot
Respectfully submitted,
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 34 of 117
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iÈ.;., APPLICATION FOR CONSENT*
'{
t*-trffi *5#r"åû
authority ELGIN COUNTY I.-AND DtVtStON COMMTTTEE
2. Name ofOwner
Address
Telephone Number
Csr-os tfnz"ns Lrn
Name of owne/s solicitor or authorízed agent
Address
Telephone Number
Please specity to whom all communications should be sent:
owners ({ Soticitor( )Agent ( )
3. (a) Type and purpose ofproposed transaction: (check appropriate space)
Transfer: creation of a new lot Other: charge
L/ addition to a lot lease
easement correction of title
other purpose
Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
^ e nwo Dwpr+ êVe.n"vA .
lf a lot addition, identify the lands to which the parcel will be added:
Engnæ¡ing Serylc6
450 Sunset Drive
SLThomas,On NsR5V1
Phone: 519 631-14ô0
ww.elg¡n€unty.on.æ
(b)
(c)
4. (a)
/,K s- o B¿ Pnr, A- , ,* ,of r- ßl/#Sføooo ôo / ols to .
Location of land:
Municipality 1^r,*Concession No.
Lot(s) No.l-t Registered Plan No.
Street No.Name of Street
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes I '¡ No ( ) lf Yes, describe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage / /4. b m Depth (p). ôb ,n Area O.2'7 ho-
Existing lJse t4¿z*tct"'ur-.e € proposed use r4oorzow ro.R¿:sneunrrt
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage Z7y'.?rn, Oeptn ?e7.o/,,.'t nrea 3G-3Áa
5.
(o
Existing Use ,t4Aytt Ccr¿runøu Proposed lJse .+r14/ cuL-lu /<AL-
Number and use of buildings and structures on the land to be retained:
/-r/ (.(.
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 36 of 117
7.
8.
-2-
Number of new lots proposed (not including retained lots)il/n h--ß oor,oJ
Type of access for proposed and retained rot (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year'
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
If proposed access js by water, what boat docking and parking facilities. are available on themainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communalwell
Lake or other water body
Other means (specify)
RETAINED LOT
()
()
()
()
10. What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( )Privately owned and operated individual septictank :-:---:,-------, ( ) ñ/nPrivately owned and operated communal septic
RETAINED LOT
()
()
()
()
system
Privy
Othei means (specify)
When will water supply and sewage disposal services be available?
¡/ /n
()
()
11.
12. What is the Existing Official Plan designation(s), if any, of the subject land?
/|ûz¡ ¿nL-tu 14t5-
is the Zoning, if any, of the
'14. Has the subject land ever been the subject of an application for approval of a Plan of
Subdivision or a Consent underthe Planning Act? Yes ( { No ( ) Unknown ( )
13.
15.
lf Yes, and known, provide the application file number and the decision made on the application
fJourL
/ ? Lo's
on of a previous C¡1 -Ttolv
^Juìn
lA efL UÐF^JaLLJA
:application, describe how it has been
changed from the original application
^)ı16. (a) Has the
Yes (
owner previously severed any land from this holding?
{No( )
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 37 of 117
-3-
(b) lf the. answer to (a) is Yres, please indicate previous severances on the required sketch andsupply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner Slszryz
Use of parcel Ret, ot*a,*
Date parcelcreated /??A
17. ls the owner, sglicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the futùre?
Yes ()No (t'
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
22.
Yes ()No (Y
lf Yes, and known, specifrT the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning byJaw amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ()No (tY
lf Yes, and known, specify the appropriate fìle number and status of the application
ls the application consistent with policy statements issued unde¡ subsectíon 3(1),of the Planning
Act?
Yes (Y No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes()No ( +--
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial'features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, draínage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
ofway;
- Íf access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 38 of 117
-4-
23. The owner/ApplicanUAgent hereby authorizes Land Division Committee members and theCorporation of the. County of Elgin staff to enter onto the subject property tor irrÀ f uifose ofSite inspections with respect to this application.
24. TheAp iJi[iì."forBoards. Local
Daied at the l7r,r^./tc/pt+L/-Tr ot lSqytnrn
AFFIDAVIT OR SWORN DECI.ARATION
vwe Jo¡tn, Gtwos i r(ooto. C-st-os of lhe flt ru ¡cte.n-trt{
ot ßny¿øo', in the county of ¿jt*tnt
solemnly declare that allthe information contained in this application is true, and lAffe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECLARED before me at the
flhptctPnct-rf of ß¡+yt+rqn 1
inthe Au*v aF lZ¿-ety'
g'/+-day of N¿vsr,ßa<.
¿o
this
20
/ Aou. /Á'e aulÁ"')'! /" ¿';/
7il" @rpera-h ir. .
Deprty Clerk of the Coryontiol of tùe
ME¿ic¡F¿¡itJ ofEey[åq
lf this application is sígned by an agent or solicitor on behalf of an applicant(s), the owne/s
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of ttre sketch described,
with the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additionalfee of $250.00 will be charged for affixing the consent stamp.
l/avu^rse*
í etc. umcNr¡r UNDERIIIL!¡ ¡ conrnlsloncr, e{c
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 39 of 117
APPENDIX "A"
The county of Elgin Land Division.committee requires that, in addition to the "Application for consent', thefollowing information be compteted tor- àrL åppl¡lãì¡onr,
l. $re theregRfbams rocated within 300 metres of the subject of this apprication?Yes({ No()
lf the answer is "yES; aie these bams:i) Now used for tivestock? yes ( ) No ( V ^ii) Capable of being used for tÍvestock? yes ( ) ü i;----
NorE: lfyou answered "yES" to #i. pLEASE coMpLETE THE DATA SHEET BELow
TO BE COMPLETED
BYAPPLIGANT
NAME
ln order to calcL¡late the minimum distance separation, the following information is required for each livestockfacility within 300 metres of the proposed severance and located oñ a séfaiate tot:
LOT
TELEPHONE
coNc.TOWNSHIP
TILLABLE HECTARES (where tivestock facitity tocated)
Maximum Housing Capacity
Number per Year
0 400-1100 tb.
POULTRY0 Laying Hens0 Breeder Flock0 Pullets0 Chicken Broilers0 Turkey Broilers
Open lot I Total
& Bam I Confine-
Caged , On Floor
Covered Tank
Above GrounO Unco¡erøiãnf
Below Ground Uncovered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 40 of 117
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Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 42 of 117
lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 519 4727328
fax 519 472939
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date January 12,2011
Project No 3404-489
Steno dd
Memorandum
Csinos Proposed Severance - Part Lot 17, Concession 1
1) We have reviewed the severance application (No. E58/10) submitted by Csinos Farms Ltd.
to sever a7700 m2 (1.9 acre) parcel of land from an existing 37 hectare (91.4 acre) farm
parcel. The purpose of the application is to convey the subject lands as a lot addition to an
existing adjacent residential lot. The subject lands are located in Part Lot 17, Concession 1,
on the east side of Csinos Road, north of Lakeshore Line. The subject lands are designated
"Agriculture" in the Official Plan, and zoned Agricultural (41) in Zoning By-law No. 2456-
2003.
2) The subject lands do not include any buildings, but do include a septic field bed on the
northeast corner, which is used by the adjacent residential lot. The subject lands are a
mixture of landscaped open space and mature vegetation, and do not include any actively
farmed lands. Surrounding land uses include a mixture of wooded areas and agricultural
fields in all directions. The proposed retained lands include an existing barn located just
north of the previously severed parcel to which the subject lands will be conveyed. An
additional residential parcel was previously severed parcel from the subject lands, which is
located on the north side of the retained lands along Glen Erie Line. A tributary of the South
Otter Creek generally forms the southern boundary of the subject lands.
Section 8.7.7 of the Official Plan states that consents for "lot adjustments, lot additions,
minor boundary changes ... are permitted in any land use designation, provided the severed
and retained parcels comply with the other requirements of this Plan (and) the Zoning By-
laW'.
The principal function of the 'Agriculture" designation of the Official Plan is to protect and
promote the current and long-term use of these lands for agriculture, agriculture-related, and
secondary uses. The proposed severed lands are small in area and are not actively
cropped; they are highlighted by a mix of landscaped open space and other forms of
3)
4)
lBl Group is a group of firms providing professional services and is affiliated with lBl Group Arch¡tects
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 43 of 117
lBl Group Memorandum
Municipality of Bayham - January 12,2O11
5)
6)
vegetation. ln addition, the retained lands will continue to be farmed without limitations
imposed by the proposed consent; and still meet the m¡nimum lot area requirements (20
hectares) of the A1 Zone.
Aerial analysis demonstrated that there is afatm building centrally located on the proposed
severed parcel. The applicant has stated that the lands were vacant. Confirmation of this
discrepancy would be required as a condition for consent.
Furthermore, a secondary potential discrepancy was discovered through aerial analysis.
The assessment parcel data, which is provided by MPAC, shows that the previously severed
lot is 300m north of where it is demonstrated by the applicant. Further to the sketch
provided by the applicant, the Zoning By-law Schedule '4" - Map No. 82 demonstrates the
zone boundary for the lot in a location similar to that shown by the applicant. An attached
sketch demonstrates the location of the parcel. Compared to the sketch provided by the
applicant, it would appear that the parcel should be located further south where an existing
residential dwelling can be found.
Based on the preceding information, we have no objection to the application for consent
based on the following criteria:
a) Confirmation that the farm building is no longer located on the lands to be severed;
b) Confirmation of the location of the lands which were previously severed and to which the
subject lands are proposed to be conveyed;
c) That the subject lands be merged on title with the residential lot to which it is being
conveyed;
d) That the subject lands be rezoned to the Rural Residential (RR) Zone
7)
7¿r'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J13404\489 Froese\PTl'lfroesezol0-1 0{4.docu01 1 {1 -12\DD
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 44 of 117
Application for Consent - 5B/1 0 (Csinos)
Staff Report D2011-01 regarding "Csinos Severance E58/10".
File: D10.10 Csinos
Page 45 of 117
Page 46 of 117
b
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Ball Severance 860/10
DATE: January 14,20ll
FILE: D10.10 Ball
NUMBER: D20lI-02
Purpose
To consider a consent application for an addition to a lot.
Background
A consent application was received from the Elgin County Land Division Committee submitted
by Audrey Ball proposing to sever a parcel 102 m2 (1100 ft2) and retain a2684 m2 10.66 acre;
residential parcel. The subject land is located on the northwest side of the Alward Street road
allowance, south of Heritage Line, Village of Straffordville. The subject land is designated
"Residential" in the Offrcial Plan and zoned Village Residential - Holding [Rl(h)] in the Zoning
By-law No. 2456-2003. The purpose of the consent is to convey land to the adjacent commercial
property due to an encroachment of the garage past the current property line.
Elgin County Land Division Committee to consider the application on February 3,2011.
Staff & Planner Comments
Section 8.7.7 of the Official Plan states that consents for "lot adjustments, lot additions, minor
boundary changes...are permitted in any land use designation, provided the severed and retained
parcels comply with the other requirements of this Plan (and) the Zoning By-law."
Staff and the planner have reviewed the application and are of the opinion that the proposal meets
the Official Plan policies.
Regarding the ZoningBy-law, the land to be severed is zoned Village Residential-Holding
[Rl(h)] while the land to which it will be conveyed is zoned Local Commercial (C2). The
planner's memorandum outlines Section 3.8b) of the ZontngBy-law which provides for an
interpretation of the zoning boundary relating to existing lot lines. The planner concludes that
due to the minor nature of the lot adjustment the subject land is subject to an interpretation of the
zoningboundary and rezoning is not required.
The intent of the consent application is to accommodate the garage that crosses the current lot
line. The proposed lot line allows for a2 metre side yard setback where the minimum setback for
aC2 property abutting a residential zone is 4.5 metres. A minor variance application will be
required as a condition of consent to address the reduced side yard setback. Staff and the planner
would be able to support a minor variance given that the structure exists and the intent of the
consent is to ensure that all buildings on the C2 parcel are all on the same parcel. It is understood
that the purchasers of the retained lands do not wish to convey any more land to the Balls to bring
the C2 zoned lands into compliance with the zoning by-law.
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 47 of 117
Staff Report D20 1 I -02 B all
Attachments
1. Consent Application E60/10
2. GIS map
3. IBI Group Memorandum dated January l4,20ll
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
page2
"THAT Staff Report D2011-02 regarding the Ball severance be received;
AND THAT Council recommend to the Elgin County Land Division Committee that
severance application E60/10, submitted by Audrey Ball, be granted subject to conditions:
1. Minor Variance to recognize a reduced westerly side yard setback of the
existing garage
2. copy of the final survey be provided to the municipality
3. Letter of Undertaking be provided to the municipality confirming the
proposed severed land will merge on title with the adjacent commercial lot
Respectfully subm
Underhill
Planning Coordinator/Deputy Clerk
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 48 of 117
tYorrr'"ATroN FoR ..NSENT
æ -*+6o /Lþ
Address ,eb ıtt
Telephone Number'
Name of ôwne¡'s solicitor or authorized agent 6iu o . t o,,n.,
Address
Telephone Number
L6 4.1At/€'l çT. , ñ;LçoAtßul(t oL/rAAtc Nf6<Ut-
(c,t) -vvz-1
Please specify to whom all communications should be sent:
owners (,{ Soticitor ( )Agent ( )
3. (a) Type and purpose of proposed transactioh: (check appropriate space)
Transfer: creation of a new lot Othen charge
t/ addition to a lot lease
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
(c)lf a lot adciition, identiff the lands to which the parcelwill be added:
Ett¡lt¡iê Ct¡,tl\ S d<¿¿e\ 4,1 Åuùt|é-f ga¿t ,trt\ L(Ê â.4L¿ At .îttou¡t ô¿¡,/ r,Tt¡acrrc) \k¿Tctl.
conection of title
ELGTN CqUNTy LANp DtVtStON COMMTTTEE
(f,cl ^ y¿)¡,^ 3vzt
òø-y 8,t¿L "J é¿é
4. (a) Location of land:
Municipality B.¿ttun Concession No.s,f.'<,
Lot(s) No. flt. i-r tzi- èC Registered Plan No.
(b)
Name of Street A¿untAt frtØl Street No. 1t¡* 1zg7
Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( ',/ lf Yes, describe the easement or covenant and its effect
5. Des
.þv
Existing Use 4¿s. ò¿ni-,¿,Proposed Use 4¿¡, ¡ í¡t¡,+ ¿
(0.
Number and use of buildings and structures (both existing and proposed) on the land to be
_ severed: Qa¡FCC'
'"'i:ïä:'"wHJï:"
' F:isting Use
s'_&
brni
Number and use of buildings and structures on the land to be retained:
S un o t t Prn S,rtro,t *rñrru.
ElglHdrlgSoßlcé
45O Sußet Drlve
SLThomæ, 0n NsR svl
Phone: 519.631-1460
w.elgíHunty.on.æ
Òtù S¡<e 7c4
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 49 of 117
7.
8.
-2-
Number of new lots proposed (not including ietained lots)
Type of access for proposed and retained loÍ (check appropriate space)
TYPE
Provincial Highway
Municipal road, maíntained allyear '
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
TYPE
Publicly owned and operated piped water system
' Privately owned and operated ind¡v¡dualwell
Privately owned and operated communalwell
Lake or other water body
Other means (speciff)
system
Privy
Other means (spegify) ..
#wþ
()
()
lf proposed access is by wate what boat docking and pärking facitit¡:es.are avaitabte :" *igmainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
10' what type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
PROPOSED LOT
()
()
()
()
rllA.
When willwater supþlyãhA seùäge disposalservices be available?
12. What is the Existing Official Plan designation(s), if any, of the subject land?
Ítîtì¿^?t^ ¿
13¡*Wh'at is.theZoning,
't "llj of the subject land?
ßél t àe* rr¿ ¿ .
14. Has.the.subject land ever been the subject of an applícation for approval.of 4Flan'of. SubdMsion ora'Gonseilt undeî the Planning Act? Yris ( ) Ns Vl. ,.. Uñknown ( ) .
.
lf Yes, and kn.ow.n, provide the aþplication file nuinber and the de'iision made ón thê apþlication . '
15. '}Fthis'applioation is a re-suþmjssion of a previous consent application, describe how it has been'
changed frbm tlre original applÍcation
,tt ÍA.
(a) Has the owner previously severed any land.from this holding?
''.. t ; i .Y.Ps ( )No .( ",f .,'.'
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 50 of 117
-3-
(b) lf the.answerto (a) is Yes, please indicate previous severances on the required sketch and' supply the following information for each lot severed:
. Grantee's name
: Relationship (if any) to owner , , , I . '
. "Ube of Paicel
': . ' . ''
Date parcelcreated
17. ls the owner, solicitor, or agent ?pplying for additional consents on this holding simultaneously
with this applicát¡on, or considering applying for additional consents in the future?
Yes ()No (,/)
18.IstheSubjectlàndc.r1¡e.n]lv.the9y9j9ctofa.proposedomciatplaorofficialplanamendment
that has been submitted to the Ministerfor approval?
Yes ()No (,4
lf Yes, and known, speciff the Ministry file number and status of the application
19. ls the subject land cunently the subject of an application for a zoning byJaw amendment,
Ministe¡'s zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ( ) No (,/Y
lf Yes, and known, speciff the appropriate file number and status of the application
20. ls the'application consistent with policy statements issued under subsection 3(1),of the Planning
Act?
Yes (4 No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No(t'.\
lf yes, does the application conform to or conflict with the applícable províncial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the' part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land prevíously severed from the parcel originally acquired by the cunent
owner of the subject land;
- the approximate location of all natural and artificial'features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether itis an unopened road allowance, a public travelled road, a private road or a right
ofway;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 51 of 117
24.
The owner/Applicant/Agenttereby authorizes Land Division committee members and theGorporation of the couñty of elgin stafftó eier ontòir,ä ruË¡",it Ëö"rt¡, for the purpose ofSite inspections with respect to-thí"
"ppl¡"utiàn.
d in this
to provide
Local
Dated at the 1¿,o.v ^t c-l
this |¿at day of ,l/csast¡a¿K 20 to
-4-
AFFIDAVIT OR SWORN DECI.ARATION
lUle' (abncY la¿c otthe -¿qsrc ú,r¿¿rr
DECI-ARED before me at the
ío¿¿ of ft ¿¿ f¿trt à¿¿ ¡
inthe ku.,,n{ at
of ß¿rø,a intheCounty of e-c6ut.
solemnly declare that allthe information contained in thís application is true, and lrye make thissolemn declaration conscientiously belíeving it to be true, àhã fnòwing that it is of the sãmãtorce anoeffect as if made under oath and Éy virtue ıf the CANAEiA EVTDENCE Acr.
lhis /l a day of 4)ttè/¿ttoQ
20 ro
Signature
signed by an agent or solicitor on ne/s
agcompany the application. lf the without agent
iication.must be signed b¡i an offic l, if any, rñust:
ItÌs required that one copy of this application be filed, together with one copy of tlre sketch described,
with the respons.ible person, accompanied by a fee of - -
$750.00 in.cabh or by'chequè made'payabte to TREAST/ßER,"GOUNTY oF ELelru , . .
An ad.O.itional ieb of $25p.OO r¡ii¡i¡e charged for: affxing'the consent stamp. ... ; ... ' '
soltclTom
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 52 of 117
APPENDIX "A"
The County of Elgin Land Division.Committee.requires that, in addition to the ?pplication for Consenf , thefollowing information be completed for all applicaiions:
1. fre there any bams locaþd within 300 metres of the subject of this application?Yes() NoWf
lf the answer is 'YES'âre these barns:i) Now used for l¡vestock?ii) Capable of being used for livestock?
Yes
Yes
()()()()No
No
TO BE COMPLETED
BYAPPLICANT
NAME
NorE: lfyou answered "YES" to #f. pLEASE coMpLETE THE DATA SHEET BELow
FOR NON:E+BM.USFS ESTABLTSHTNG OR EXpANptNG tN CLOSE
PROXIMITY TO EXIST¡NG LIVESTOCK BUILD¡ÑGS
ln order to calct'¡late the minimum distance separation, the following information is required for each livestockfacility within 300 metres of the proposed sevèrance and located oñ a sefarate lot
TOWNSHIP
T|L|-ABLE HECTARES (where tivestock facility tocated)
LOT
TELEPHONE
coNc.
Type of Livestock Maximum Housing Capacity
Number per Year
Man ure Systt )m Housing System
check type
DAIRY0 Cows0 Heifers0 Calves
Tie
Stal
Free Loose
Stall
BEEF0 Cows0 Calves0 Feede¡s0 400-750 tb.0 400-1100 tb.0 75G1100 tb
Open l1r
& Bam
Total
Confine.
ment
SWNE0 Sows0 Boars0 Weanlings0 Feede¡s
POULTRY0 Laying Hens0 Breeder Flock0 Pullets0 Ghicken Broilers0 Turkey Broilers0 Turkey Hens0 Turkey Toms0 Roasters
Caged On Floor
HORSES
SI{FFP-RamcR Frucc
RABBIT:
VEAL CÅI VFS
OTI.IFR
MANIIRF STôRÀlltr.
DRY
SEMI-SOLID
LIQUID
Open Pile
Open Pile
Covered Tank
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 53 of 117
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Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 54 of 117
Ball Gonsent E60/10 - Alward Street, Straffordville
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lBl Group
203-350 Oxford Street West
London ON N6H lT3 Canada
tel 519 4727328
tax 5194729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date January 14,2011
Project No 3404 - 489
Steno dd
1)
2)
3)
4)
Memorandum
Ball Proposed Severance - Part Lot 125 & 126, Concession SSTR
We have reviewed the severance application (No.
a 1O2m2 (1100 ft'?) parcel of land from an existin
The subject lands are located in Part Lot 125 &
side of Alward Street, in the Village of Straffordville in the Municipality of Bayham. The
subject lands are designated "Residential" in the Official Plan, and zoned Village Residential
(R1thl) with a holding provision in Zoning By-law No.2456-2003. The purpose of the
consent is to convey the lands to an adjacent commercial property due to an encroachment
of buildings on that site past the current property line.
The subject lands are a 21m wide portion of land extending from the front to rear lot line,
and are vacant with the exception of the aforementioned encroachments from the adjacent
property. The lands to which the subject lands will be conveyed to are occupied by a
dwelling, shed, garage and workshop. The remaining surrounding uses are characterized
as vacant residential to the west, agricultural to the south, and residential to the east and
north.
Section 8.7.7 of the Official Plan states that consents for "lot adjustments, lot additions,
minor boundary changes ... are permitted in any land use designation, provided the severed
and retained parcels comply with the other requirements of this Plan (and) the Zoning By-
law".
The lands which are being severed are zoned Residential (R1[h]), while the lands to which
they are being conveyed are zoned Local Commercial (C2). Rather than having the
applicant submit an application for rezoning, Section 3.8b) of the Zoning By-law No. 2456-
2003 outlines that where a zone boundary is indicated as approximately following lot lines,
such lot lines shall be deemed to be the said zone boundary. Due to the minor nature of the
lBl Group is a group of firms providing professional services and is affiliated with lBl Group Architects
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 56 of 117
lBl Group Memorandum
Municipality of Bayham - January 14,2O11
lot adjustment the subject lands are subject to an interpretat¡on of the zoning boundary
through this section of the By-law.
5) However, upon completion of the proposed lot addition, the existing garage on the adjacent
lands will be approximately 2 metres from the side yard, which is still less than required by
the C2 Zone which states that the minimum side yard for lands abutting a residential zone is
4.5 metres. Given that the structure is existing and that the intent of the consent application
is to ensure that the buildings on the C2 zoned parcel are all on the same parcel of land, we
would be able to support a minor variance to the Zoning ByJaw to recognized the reduced
side yard. lt is our understanding that the owners of the retained lands do not wish to
convey any more land than is proposed in the application, which could be bring the C2
zoned lands into compliance with the Zoning By-law.
6) Based on the preceding information, we have no object to the application for consent based
on the following criteria:
a) That the applicant's obtain a minor variance to recognize a reduced westerly side yard
setback requirement of 2.0 metres.
7¿r'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J13404\495 Ball\PTMballzol 1 {'l { 2.doc!20 1 141 14\DD
Staff Report D2011-02 regarding "Ball Severance E60/10".
File: D10.10 Ball
Page 57 of 117
Page 58 of 117
IV
Doo
3'n
Mullclp¡l-lw: TowH or Tlllsotr¡BURG, DATE oF ADopfloN: J¡r,¡utny 10,2011
Locltlo¡l: Ttu-soteuRc VANNoRM¡¡¡ lruousrnnl DATE oF Nor¡ce: Jn¡lulRy 12,2011
AREA COMMUH¡WIUPNOVEMENTPLAN AppealPeRIooEIrIoIIrIc: FEBRUARY2,2011
ARen
NOTICE OF ADOPTION
With respect to a Community lmprovement Plan
Section f 7(35) & 28(4) of the Planninq Act
Take notice thatthe Council of the Town of Tillsonburg passed By-Law No. 3477 on January
1Oth, 201 1, to adopt a Community lmprovement Plan under Seótion 17(35) & 28(4) of thè
Planning Act.
Purpose and Effect of the Proposed VanNorman Industrial Area Gommunity
lmprovement Plan:
The VanNorman lndustrialArea Community lmprovement Plan outlines a range of potential
municipal implementation measures, including economic incentive programs, which the Town of
Tillsonburg may utilize to stimulate private investment in the VanNorman lndustrialArea and to
facilitate the revitalization and health of this industrial area.
When and How to File an Appeal:
AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in
respect of the by-law by filing with the Clerk of The Corporation of the Town of Tillsonburg not later
than the Zno day of February ,2011 , a notice of appeal setting out the objection to the byJaw and the
reasons in support of the objection.
The appeal should be sent to the attention of the Clerk, Town of Tillsonburg, at the address shown
below and it must,
(1) Set out the specific part of the proposed plan to which the appeal applies,
(2) Set out the reasons for the request for the appeal, and
(3) Be accompanied by the fee described under the Ontario Municioal Board Act in the amount
of $125.00 payable by certified cheque to the Minister of Finance, Province of Ontario.
When is the Decision Final:
The decision of the Council of the Corporation of the Town of Tillsonburg is final if a Notice of
Appeal is not received on or before the last date of appeal noted above.
Getting Additional lnformation :
A copy of the complete By-Law, the Community lmprovement Plan and background materials
are available for public inspection between 8:30 a.m. and 4:30 p.m., Monday to Friday, at the
Town of Tillsonburg, Corporate Offices at the address noted below:
Donna Hemeryck,
Clerk
Town of Tillsonburg
200 Broadway,2nd Floor
Tillsonburg ON N4G 5A7
Correspondence received from Town of Tillsonburg regarding
"Tillsonburg VanNorman Industrial Area Community Improvement
Page 59 of 117
Page 60 of 117
(.
Ào("
{e., Y
Poul Ens,
Moyor,
Municipolity of Boyhom
9344 Plonk Rood, Box I ó0
Stroffordville ON NOJ lY0
Deor Mr. Ens,
The Otter Volley Chomber of Commerce held their first meeting of 20'l I on
Jonuory 4tn in Port Burwell. An enthusiostic discussion wos hod regording the
possibility of o cross boorder ferry service from Port Burwell, Ontorio to o porl in
Ohio.
Pleose be odvised thot lhe chomber members present during this meeting were
unonimously in fovor of lhe Municipolity of Boyhom, ond specificolly the currenl
Council to continue their investigotion ond considerotion into the possibilities of
o cross loke ferry service from Port Burwell.
lwould be interested in receiving ony updoted informotion you hove regording
upcoming discussions or presenlotions thot the municipolity moy be involved in
with regords to o ferry service so thot we con reloy this informotion lo the
chomber members.
Thonking you in odvonce for your time ond considerotion.
Roiney Weisler,
President, OVCC
cc: Kyle Kruger,
Administrotor
OVCC, Box 36, Port Burwell, ON NOJ 1T0 ¡ (519) 866-3770 o
www. ottervalleychamber. com
Correspondence received from Otter Valley Chamber of
Commerce regarding "cross border ferry service".
Page 61 of 117
Page 62 of 117
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: January 20,2011
FROM: Billltuifton, Chief Building Official FILE: P-10
SUBJECT: Building Department Year End Report 2010 NUMBER: P-2011-001
Purnose:
To advise Council of the Building Departments activities for the year 2010.
Staff Comments:
Despite the economic tumdown, Bayham residents continued to expand their properties,
build a few new homes and make improvements to their present properties.
There were 143 building permits issued during the course of 2010 in Bayham.
Unfortunatel¡ there were very few new houses constructed in 2010. Only 15 permits were issued
for new houses. That's way down from the usual 30 or so of that last few years. One factor for
that was the lack of any decent buildable lots available. Many calls were received in the duration
of 2010 asking about where are the buildable lots. However, people were not finding what they
were looking for and many went to our neighbors to find new construction lots.
On the up side of this, our farmers did very well for new building construction in 2010.
There werc 26 permits issued for new farm buildings, with one new dairy bam with a
construction value of $2.5 million. This is a record number of new farm buildings in one year
for Bayham.
Our small industrial, commercial and institutional sector had a little activity. There were
3 commercial buildings that made improvements or alterations. One Port Burwell restaurant
added some needed washrooms. A snack bar conversion was done on an existing laundrymat to
atlract more customers, and an existing dwelling unit in Straflordville was altered into a bake
shop / tea room.
Of the 143 permits the majority were residential additions and miscellaneous residential.
Since residential permits were only 50% of the usual, our permit fee revenue was down
from other years.
The stats of 2010 and previous years are indicated on the following chart.
Staff Report P2011-001 regarding "Building Department Year
End Report 2010".
Page 63 of 117
StaffReport P-201l-001
Recommendation:
1. That staff report # P 20ll-001 regarding the Building Department yearend repoÉ for
2010 be received.
Buildins Permit Stats
Year No.Permits
Issued
No.
New
IIomes
No. New
FarmBuildinss
Permit
Fees
Construction
Value
2010 143 15 26 $67.588 $8.396.941
2009 136 35 9 s73.s67 $9.076.348
2008 142 28 t2 s76.e92 s8.671-492
2007 119 30 5 $65.688 s6.218.091
2006 106 28 10 s67.959 s6.012.t20
2005 180 30 l2 $134.146 s18.s16.620
2004 133 2t l5 $40.136 s8.240.677
Respectfully submitted,
Chief Building Official
Staff Report P2011-001 regarding "Building Department Year
End Report 2010".
Page 64 of 117
CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Date: January 20r20ll
FROM: Bill Ituifton, Chief BuildÍng Official Report: P20ll-004
?rqSUBJECT: Builrting permit Fees
Purpose:
The purpose of this report is to inform Council of the present Building Permit fees; suggest
making amendments to the permit fee schedule for budget purposes and to keep in line with
other municipalities in the area.
Background:
Staff Comments
Attached is a chart showing some of the neighboring communities, and theirbuilding
permit fees in comparison to Bayham's permit fees. As shown, Bayham's permit fees are low in
comparison to others in the area.
The Ministry of Municipal Aflairs and Housing who is in charge of the Ontario Building
Code has amended the Code some time ago regarding the collection of fees. It is legislated that
Municipality House Farm buildins Septic SYstem Plumbing
Bayham
S.qalft2+
Szs
fs8/s1000)
< 600m2 -5.22/nz+its
> 600m2 - s.rslrtz + szs
5350 install
S250 repair
Ssơxture + Sto
Aylmer 51.00 /sq ft n/a n/a
included with building
oermit
Norfolk Countv SlUSlooo s11ls1000 5350lnstall S6/fixture + 540
$325 repair
Malahide 50.74/ft2 5o.2e/ft2 + 5120
5500 install or
repair 58.so/fixture + Stzo
Thames Centre 50.74lft2 5.oMlft2 5400 install
5200 repair
included with building
permit
Staff Report P2011-001 regarding "Building Permit Fees".
File: P10
Page 65 of 117
Staff Report P2011-004 20 January 2011
the fees collected by the Municipality for the issuance of Building Permits may be equal to the
operating expenses incurred by the Building Department in administering the Building Code. If
there are any revenues exceeding the operating expenses in any one year, the excess is to be put
in a separate account and used by the Building Department in times when the expenses exceed
the revenues.
Revenues from Building Permit fees have not met the operating expenses for the
Building Department.
Buildins Permit Stats
Year
No.
Permits
Issued
No.
New
Homes
No. New
Farm Buildinss
Permit
Fees
Construction
Value
2010 143 15 26 $67,588 $8.396.941
2009 t36 35 9 $73,567 s9.076.348
2008 r42 28 t2 s76,992 s8.671.492
2007 119 30 5 $ó5,ó88 $6,218,091
2006 106 28 l0 967,959 $6.012.120
2005 180 30 t2 5134,T46 $18.516.620
2004 133 21 15 $40,r36 s8.240.677
Using actual expenses incurred by the Building Department for 2010 and factoring in
expected budget for 2011, the target income for Building Permit revenues should be $80,865.00.
Using the average Permit fee revenues for the last three consecutive years, the permit fees
revenue has been $72,715.00
In order to match permit fees with Building Dçartment operating costs, an increase in
fees of 10% would provide permit revenue closer to the department operating costs. Note the
projected department budget has not been used for the department overhead, but the actual
department expenses and annual expense increases factored in.
An example of a 10olo increase in permit fees for a new house would be an increase from
$0.46/ft2 to $0.51/ft2. A review of the neighboring communities permit fees indicates that even
with a l0o/o increase, the future permit fee for a new house in Bayham would still be substantially
less than the fees in other nearby municipalities.
Effective January 1,2011 the Ontario Building Code has been amended to require copies
of all Building Permits for new houses to be forwarded to Tarion within 45 days of issuance of
the permit. This has to be in the format acceptable to Tarion, which means another form of the
Building Permit has to be filled in and sent to Tarion.
In2012, the Ontario Building Code will be amended to require Occupancy Permits to be
issued to all new homes at occupancy. The homes have to be completed prior to occupancy. It is
envisioned that this new Code requirement will substantially increase the time spent by the
Building Department in the administration and inspection of new homes. Besides from the extra
paperwork of issuing an Occupancy Permit, it could be very onerous in enforcing the code
regulation of not occupying a new home until an Occupancy Permit has been issued. For this
reason, it is suggested that a flat rate fee of $200.00 be imposed for all new houses for an
Staff Report P2011-001 regarding "Building Permit Fees".
File: P10
Page 66 of 117
StaffReport P2011-004 20 Janrary20ll
Occupancy Permit. This fee would be collected at the time of the issuance of a Building Permit
for a new house and of course would come into effect on January 1,2012, when Occupancy
Permits for new houses are mandatory.
At present time, Occupancy Permits are only required to be issued on industrial,
commercial and institutional buildings. Since we have very little of these type buildings in
Bayham, the issuance of Occupancy Permits is of no relevance at this time.
The present practice of allowing occupancy of an unfinished building with regards to new
houses will cease on January 1,2012.
If we impose a fee of $200.00 for an occupancy permit for a new house, then the target
permit fee revenue could be reached by imposing a 5Yo increase in permit fees across the board.
The increased administrative and inspection requirements for new houses, with extra forms to be
sent to Tarion and Occupancy Permits to be issued justifies a fee to be imposed for an
Occupancy Permit for a new house.
Strategic Plan Goals:
Goal#l : Practice responsible financial management.
Recommendations:
"THAT Staff Report P2011-002 regarding information on Building Permit Fees be
receivedtt
"And that Staff be instructed to provide an amended Building By-Law to recognize the
proposed increase in Building Permit Fees"
Respectfully submitted,
Chief Building
Bill Knifton
Staff Report P2011-001 regarding "Building Permit Fees".
File: P10
Page 67 of 117
Page 68 of 117
Í-)
X
CORPORATION OF THE MUNICIPATIW OF BAYHAM
STAFF REPORT
TO: Mayor and Members of Council DATE: January L3,?OIL
FROM: Gord Roesch
By-law Enforcement Officer
SUBJECT: By-Law Yard Maintenance
FILE:Por
NUMBER: P20LL-OO2
Purpose:
To Provide Council with options for updating the Yard Maintenance By-law and further to
review enforcement policy for Municipal By-laws.
Background:
Recent By-law enforcement activities have raised questions as to what the Municipality of
Bayham is enforcing and as to the policy of complaint based inspection vs. proactive or routine
inspections.
The majority of the complaints received in Bayham are in reference to yard maintenance
issues, dogs barking or dog tags. The current procedure for enforcement is as follows:
t. Member of the public files a complaint or concern at the Municipal Office with staff.
2. The By-law Enforcement Officer will inspect the property and speak to the property
owner. The identity of the complainant is kept confidential.
3. lf the property has a violation a letter will be sent explaining the issue in detail and
providing a date for the property to become compliant. With noise, the date is
immediate.
4. After the date given to the owner/tenant, there is a re-inspection. lf the property is still
not up to standard additional enforcement actions are taken. They include a notice of
violation or issuing tickets.
Staff Comments:
Yard Maintenance By-Law:
o The current Yard Maintenance By-law was passed in2002 and is due for a review and
update.
o Recent By-law enforcement activities have raised quest¡ons on what matters are
enforced in the Yard Maintenance By-law and how staff enforces all Municipal By-laws.
OPTIONS:
1. Council establish a committee to review what matters shall be enforced in the
Municipal Yard Maintenance By-law
2. Staff su¡vey other municipalities and report back to Council at a later date
Staff Report P2011-002 regarding "By-Law Yard Maintenance".
File: P01
Page 69 of 117
By-Law Enforcement:
o Municipal By-laws are currently enforced on a complaint basis; there is no pro-active or
routine enforcement.
o This practice has recently resulted in accusations of unfair or targeted enforcement and
harassment.
OPTIONS:
1. Council establish a committee to review the type of enforcement in Bayham
2. Staff survey other municipalities and report back to Council with expected cost
implications
Technical Review:
After the review is completed and the By-law is updated we must undertake a technical
legal review to ensure that the By-law can be enforced successfully in court.
Part of the Technical review must include a review of the Municipal Zoning By-law to
ensure council direction is reflected in both documents.
Strateeic Goals
Goal #4 - Be Dedicated to Service Excellence
Goal#7 - Provide excellence in environmental stewardship
Recommendation:
That staff report P2011-001 regarding By-law Enforcement in the Municipality of Bayham be
received;
AND THAT Council direct staff to establish a committee that will review the current Yard
Maintenance By-law, By-law enforcement policy and procedures and report back to council
with recommendations.
Respectfu lly su bm itted,
Gord Roesch
By-Law Enforcement Officer
Staff Report P2011-002 regarding "By-Law Yard Maintenance".
File: P01
Page 70 of 117
2010.1't.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01 1131201'l
0111312011 3:24PM
000010 911777 oNTAR|O L|M|TED
'12360 INSTALL WIRING AT LIGHTHOUSE 1A20t2010 I 3'Í.83 009823
Cheque Arnount- 311.83
OOOO31 ADT SECURITY SERVICES CANADA
45370561 ALARM SYSTEM S.C.C. 01t13t2011 I 231.65 009824
ChequeAmount- 231.65
0000¿14 ALISARAGGREGATES INC
20034551 HAUL|NG WNTER SAND 12t31t2010 I 5,713.28 009825
Cheque Amount - 5,713.28
OOOO75 AYLMEREXPRESS
0000158605 REZONING NOT|CE, BOARDS 12t29t2010 I 132.89 009826
ChequeAmount- 132.89
OOOO91 BARRYR.CARD
212013{1 LEGAL SERVTCES 12t3112010 I 412.45 009827
Cheque Amount - 412.45
001271 BRENDAGIBBONS
reimburse - flyers DOG FLYERS 0110512011 I 156.21 009828
Cheque Amount - 156.21
OOO14I CAIN'SAUTO SALES &SERVICE
9340 LOF, TRANS SERVTCE 1z0il2010 I 241]0 009829
9366 REP|-ACE BRAKE LTNES 1Aæt2010 I 1.092.40 009829
9374 WPERS 1?/0712010 I 29.27 009829
9385 LOF, REP|-ACE WPER B|-ADES 12t08t2010 I 74.98 009829
94:27 TNSTALL At{D BALANCE 1A14t2010 I 35s.90 009829
9484 TNSTALL USED TIRE 12t24t2010 I 33.90 009829
Cheque Amount - 1,828.15
OOO156 CANADIAN PIPE & PUMP SUPPLY LTD
T425276 F|LTER, MtC 07t23t2010 I 933.95 oo983o
Cheque Amount -933.95
000220 CJDL
6183
6219
6220
622'l
ChequeAmount- 13,994.34
OOO299 ELGIN PURE WATER
OOOO160196 MONTHLY RENTAL o1lo1l20'11 I 114.70 009832
ELIZABETH STREET SUBDIVISION 12I3OI2O1O I 490.70 009831
EAST PIER REMEDTATTON 12t3'v2010 I 7,654.90 009831
WATER D|STR|BUT|ON CApACtTy 12131t2010 I 4,316.04 009831
SEPTAGE RECE|V|NG STATTON 1A31/2010 I 1,532.70 009831
Cheque Amount -114.70
Page 1
Cheque Register being Cheque #9823 to Cheque #9853 inclusive
totaling $47,185.17 and Payroll Disbursements for the period
Page 71 of 117
Cheque Cheque
Amount Number
OOO427 HYDRO ONE NETWORKS INC
2010.11.19 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111312011
0'U0412011
0110412011
0110412011
0110412011
01t0412011
01t04t20't1
0110412011
o'U04t201'l
01to4t2011
01lMl2011
01104t2011
0110412011
01lMl2011
0110412011
01104t20't1
0'U0412011
0111312011 3:24PM
Jan0llSl - 23005
Jan12650 - 91004
Jan'18850 - 12458
Jan18971 -44027
Jan'|8971 - 52001
Jan2524O - 95021
Jan25250 - 12302
Jan34853 - 0'1007
Jan43850 -12451
Jan50250 -12458
Jan56450 - 12330
Jan75250 - 12272
Jan8777O - 20012
Jan93850 - 12278
Jan93850 - 9'f019
Jan93970 -20342
ooo217 tBtGROUP
241 650
UTILITIES . INTERP CENTRE
UTILITIES - PUMP#8
UTILITIES - PB LIBRARY
UTILITIES - METER CHAMBER
UTILITIES . BOOSTER PUMP
UTILITIES. RICHMOND RD PUMP
UTILITIES - PB OPP OFFICE
UTILITIES - BEACH WASHROOMS
UTILITIES - PB CENTENNIAL PARK
UTILITIES . MARINE MUSÊUM
UTILITIES - BOAT I.AUNCH
UTILITIES . PB LIGHTHOUSE
UTILITIES - EDISON MUSEUM
UTILITIES - PB FIREHALL
UTILITIES - PUMP#7
uTtLtTtEs - v.c.c.
4r.00 009833
109.42 009833
139.04 009833
42.45 009833
110.89 009833
458.99 009833
245.55 009833
64.04 009833
75.96 009833
130.52 009833
83.36 009833
61.77 009833
178.64 009833
198.20 009833
68.75 009833
778.09 009833
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
I
Cheque Amount -
12124t2010 I
2,786.67
2,467.24 009834
009835
009837
009838
009839
CONSULTING FEES
OOO5O9 KIWANIS CLUB OF TILLSONBURG
3048 BOOTH RENTALIOSA-1o9A
OOO51O KLASSENAUTO PARTS
Cheque Amount -
11t30t2010 I
2,467.24
450.00
1-70132
1-72474
SWTCH
BATTERY TESTER, BATTERY
Cheque Amount -450.00
15.90 009836
187.29 009836
10t28t2010
11126t20't0
OOO5,I3 KOOLEN ELECTRIC
16392 V.C.C. . HRV REPAIR
000526 I.AEMERS TRUCKING LTD
Dec'l0snowplowing SNOWPLOWNG
OOO588 MCBAIN SIGNS & GRAPHIC DESIGN
11524 MAGNETIC SIGNS
000623 MUNICIPALITY OF BAYHAM
Cheque Amount -
1213012010 I
Cheque Amount -
12131t2010 I
Cheque Amount -
1211512010 I
Cheque Amount -
203.19
1,526.86
1,526.86
5,186.70
5,186.70
47.46
47.46
43.07 009840PAYROLLCPP & EI FOR 2OIO PAYROLL 12t31t2010 I
Page
Cheque Register being Cheque #9823 to Cheque #9853 inclusive
totaling $47,185.17 and Payroll Disbursements for the period
Page 72 of 117
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111312011
lnvoice Cheque Cheque
Date , Type Amount Number
Cheque Amount -
000669 ONTARIO MUNICIPAL WATER ASSOC
201 I membership 2011MEMBERSHIP
001543 OTTER VALLEY CHAMBER OF COMMERCE
Cheque Amount -
membership'11 2Oll MEMBERSHIP ollo'U2011 70.00 0098/.2
Cheque Amount -70.00
231.20
001323 PBS BUSINESS SYSTEMS
102715 TAX BILLS 01to6t20't1 009843
Cheque Amount -
000716 PRAXAIR DISTRIBUTION
1M94258 CYLINDER RENTALS
OOO73O QUEENSWAYTIRE SERVICE LTD
12t31t2010 I 009844
Cheque Amount -
o'U13t2011 3:24PM
01113t201'l
43.07
435.05 009841
435.05
23'1.20
27.94
27.91
494.38 0098451-56008
OOO737 RAMONA PEIDL
79653214
876303
876304
876305
WNCH PLOW
RUG CLEANER RENTAL
DEC'IO CLEANING
S.C.C. CLEANING DEC'10
V.C.C. CLEANING DEC'10
1?/09t2010 I
Cheque Amount -494.38
67.58 009846
1,109.00 009846
1,157.00 009846
851.50 009846
1213112010
12t31t2010
12131t2010
eß112010
I
f
I
I
OOO743 RBCROYALBANK
Dec451 6 050004037580 INTEREST
Dec45l 6 050004037598 BATTERI ES, CALCUI-ATOR
001418 TELUS
0'15894762030 DOLLAR POOL SAVINGS
OTHER CHARGES015894762030',
Cheque Amount -3,185.08
10.40 009847
27.55 009847
12l29t2010
1210712010
015894762030t2005876 CELL PHONE - c ROESCH
015894762030/6171156 CELL PHONE - c LEMAY
01589476203016171294 CELL PHONE - C JOHNSTON
015894762030/6197656 CELL PHONE - A SWANCE
015894762030/6365709 CELL PHONE - PB FIRE DEPT
015894762030/6365787 CELL PHONE - ROADS DEPT 1
0,I5894762030/6366178 CELL PHONE - STRAF FIRE DEPT
01589476203016366198 CELL PHONE - E BRADFIELD
015894762030/6366368 CELL PHONE - E ROLOSON
Cheque Amount -37.95
-197.26 009848
26.59 009848
186.20 009848
45.31 009848
38.70 009848
50.12 009848
44.86 009848
44.86 009848
44.86 009848
267.74 009848
112.76 009848
1212712010
12J2712010
12t27t2010
1U2712010
12127t20'lO
1212712010
1?J2712010
1?,27t2010
1212712010
1212712010
12t27t2010
c
I
I
I
I
I
I
I
I
I
I
Page
Cheque Register being Cheque #9823 to Cheque #9853 inclusive
totaling $47,185.17 and Payroll Disbursements for the period
Page 73 of 117
2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0111312011
01s894762030/6369464 CELL PHONE - K KRUGER 12t27t2010 t 49.M 009848
015894762030/6689955 CELL PHONE- B BUTLER 12127t2010 I 59.95 009848
0'15894762030t902't249 CELL PHONE - ROADS DEPT 2 12t27t2010 I 44.86 009848
ChequeAmount- 818.99
OO157,I TOWN OF TILLSONBURG
1311 GOVERNOR ,t2t22t2010 I 6æ.44 009849
Cheque Amount - 6æí4
OOO913 TOWNSHIP OF MAI.AHIDE
1ù262 EAST ELGTN MApptNG 1A31n010 I 1,161.73 009850
Cheque Amount - 1,161.73
OOO914 TOWNSHIP SOUTH.WEST OXFORD
1lÈ2010 TWO \ÆH|CLES DTSPATCHEO 12t23t2010 I 820.00 009851
Cheque Amount -820.00
001324 UNDERHILLBROS
87709
87710
8771.1
87713
87718
Cheque Amount - 2,038.27
OOO953 VIENNAHOME CENTER LTD
359528 SPRUCE, DECK SCREWS, POSTS 12t10t2010 I 248.05 009853
359636 POSTS, MATLBOX 12t14t2010 I 256.00 009853
359800 POSTS 12t20t2010 I 151.51 009853
3s9832 DECK SCREWS 12t2'U2010 I 3.9t 009853
Cheque Amount -659.50
Cheque Run Total - 47,185.'17
0111312011 3:24PM
SNOV1PLOWNG
SNOWPLOWNG
SNOWPLOWNG
SNOWPLOWING
SNOV\IPLOWNG
12110t2010 r 661.06 009852
1211012010 I 293.81 009852
1211012010 I 330.53 009852
1211312010 I 367.26 009852
1?l17i2010 I 385.61 009852
Page 4
Cheque Register being Cheque #9823 to Cheque #9853 inclusive
totaling $47,185.17 and Payroll Disbursements for the period
Page 74 of 117
sORt.l HUNICIPALITY OF BAYHAH
TOT PACKETS .
CURRENT
FEDL TAX 9 ,029.34
NR TAX
PROV TAX
EI CoNT L ,973.57
QPIP
CAN PEN 4,657 .L6
QC PEN
QC HSF
0N Er.{T 998.79
I.IB HET
NL HAPSET
TOT STATS L6,649.A6
CHEQUES
DEPOSITS 36,LOz.22. US DEPS
DED DEPS
TOT NPAY 36,L02.22
RRS P
RTI
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
COHPANY TOTALS
ADJUST-CR CURRENT TOTAL
8,795.69- 264.65
16,L25.32-
ANALYSIS OF SERVICE CHARGES
2.L2
251 .80
5.97
524.54
36,LO?.22
36,LOz.22
36,626.76
L97.84
25.72
36,850 .52
UNITS CHARGE
I I.56
L 47.93
155 58.25
YTD ADJUST
I TE].I
SALARIEÐ WORKPAYS
PAY ADVICE FOLD
RUN: JAN L2 20LL N0: A
PAGE: 645
HST REG: I000574I5 RT0004
COHPANY PAGE: 3
DEBIT DATE: JAN 12, ?OLL
DÁTE 0F PAY: JAN 14, 20ll
YTD TOTAL
9,020.34 FEDL TAX
NR TAX
PROV TAX
L,973 -57 Er CoNT
QPIP
4,479.7A CAN PEN
QC PEN
QC HSF
1,001.55 0N EHT
MB HET
NL HAPSET
L6 ,475.2? TOT STATS
CHEQUES
72,437 .07 DEPOSITS
US DEPS
DED DEPS
72,437 .07 T0T NPAY
RRS P
RTI
89,3L2-29 T0T PAYRoL
335.74 SERV CHRG
GST
43.65 t{ST
A9,69L.6A GRAND TOT
UNITS CHARGE
20 55.00
30 6.60
ADJUST -DR
CHARGE ITEI,I
50.00 R.0.E. FoRils
16.50 PAYROLL RUNS
24.O0 YE ADJUSTS
L,97L -45-
4,405.36-
992.82-
L6,r25.32-
L6 , L25.32-TOT PAYROL
SERV CIIRG
GST
HST
GRAND TOT
TTEH
CO-YE RUN
HOURLY U¡ORKPAYS
COURIER FEE
52,752.OA
L97 .A4
25.72
52 ,975.64
UNITS
1
10
2
TOTAL S./C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS
RUN DATE ITEI.I
JAN 05 2OII CO-YE RUN
197 .84
56'850.52 DEBIT INFORMATI0N: 005 05102 I0II925
THE ABOVE ANALYSIS INCLUDES UNCOLLECIED FEES FOR THESE PREVIOUSLY PROVIDED SERVICES./ITEI,IS
UNTTS CHARGE RUN DATE
I 50.00 JAN 05 2011
I TEM
COURIER FEE
UNITS CHARGE
r 12.00
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Page 76 of 117
ROMA/O GRA Municipal Dele gations
Kyle Kruger
=6U Page I of 1
Ao/
Subject FW: ROMA/OGRA Municipal Delegations
From : DELEGAIONS (MAH) lmailto : Delegations.mah@ontario.ca]
Sent: Wednesday, December 15,2010 1:09 PM i
To: DELEGAIONS (MAH)
Subject: ROMA/OGRA Municipal Delegations
NOTICE TO ROMA/OGRA 2011
CONFERENCE DELEGATES
THE DELEGATION REQUEST FORM HAS BEEN POSTED
ON Ll NE AT http://www.mah.gov.on.cal
The Ontario ministers' meetings with municipal delegates will be held on Monday, February
28 and Tuesday, March 1,2011 at the Fairmont Royal York Hotel in Toronto.
lf your municipality wishes to meet with a minister or parliamentary assistant, we
encourage you to submit your delegation request form no later than January 27,2011.
We ask that you complete an online request form. lf you are requesting a meeting with
more than one minister, please complete ONE FORM PER REQUEST.
Municipalities will be contacted by the respective ministries about their requests and, if
applicable, the meeting time and location, approximately one week before the conference.
Thank you.
Contact:
Suzan Krepostman
Municipal Programs and Education Branch
Ministry of MunicipalAffairs and Housing
Telephone: (16) 585-6280
E-mail : suzan.krepostman@ontario.ça
PS: French version of this notice is attached:
<<Flash Fax_ROMA-OGRA_201 1 Early Requests - French.doc>>
05/01/2011
Notice regarding "ROMA/OGRA 2011 Delegation Request".
File: A04
Page 77 of 117
Page 78 of 117
?
CORPORATION OF THE MT]NICIPALITY OF BAYHAM
STAFF MEMORANDUM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Boundaries Act - Process Overview
DATE: January 14,2011
FILE:
In regard to discussions of road boundaries and the Boundaries Act at the December 16th, 2010 Council
meeting, Council requested staffprovide an overview of the process under the Act.
Staffreviewed previous reports on this matter, and Report C2009-05 prepared October 7,2009 remains a
valid overview. A follow-up up memorandum dated October 28,2009 was also provided. A copy of
these reports are attached for information.
Staff Memorandum regarding "Boundaries Act - Process
Overview".
Page 79 of 117
S*-!.-t ¡t i{i,:P-Ui+i
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Boundaries Act Outline
DATE: October 7,2009
FILE:
NUMBERz C2009-025
Purpose
This report is to provide information regarding the process and potential costs regarding the
Boundaries Act.
Background
The potential of initiating application under the Boundaries Act of Ontario was brought to Council
attention for consideration by recent delegations about Estherville Cemetery. Council had initial
discussions regarding potential application under the Act, and requested staff provide additional
information about the process, potential costs, and implications of such an application.
Staff Comments
Staff have proceeded with a general review of the Act and its regulations, and sought input from a
local solicitor and one local surveyor with experience with the Act. At this time, staff are awaiting
comment from the local solicitor.
Information contained in a Ministry of Consumer Services outline of the Act notes the purpose of the
Boundaries Act is to determine and confirm the true position of one or more boundaries of a property,
including those of a public highway. This is different from the determination of ownership, which can
be pursued using the Land Titles Act and/or Certification of Titles Act.
Process
In very general terms, the following outlines the basic process under the Act:
. Certain parties, including the Council of a municipality or owner(s) with an interest in a property
may make application under the Boundaries Act.
. The application should delineate the specific boundaries of a lot/instrument that are to be
confrrmed.
. The application must include:
o Completed application form
o Up to date survey (draft plan) prepared specifically for the Boundaries Act (with freld
notes)
o Copies of all existing plans and field notes (where issues relate to original crowTt
survey - copy of original township plan, field notes, and patent)
o Detailed title search of the subject lands and lands adjoining the boundary to be
confirmed
o Copies of all other relevant documents (including local histories, archives, air photos,
etc.)
o Surveyors report to present detailed history of the dispute (includes relevant surveys,
title documents, occupational evidence, discussions with individuals, etc)
Staff Memorandum regarding "Boundaries Act - Process
Overview".
Page 80 of 117
. The submission is initially reviewed by a Regional Surveyor (evaluation that plan is generally per
requirements of Registry Act and Surveyors Act)
. Applicant surveyor provides names
boundary to be confrmed
. Notice of Application is circulated.
receipt of any obj ections
. Where no objections are filed, the boundaries may be confirmed by the Director without a hearing
(though staffunderstand a hearing is generally required)
. Where objections are filed, a hearing is held with the Deputy Director of Titles to determine
validity. The Director may specify any parties to the proceedings. Parties may introduce evidence
and cross examine witnesses. The onus of proof is on the applicant to provide sufficient evidence
of true location of boundary.
. Decision is issued by Director. The Director may confirm the boundary per the application, flâY
order the draft plan amended, or may dismiss the application on the basis that insufficient evidence
has been presented.
. Appeals to the Directors decision may be heard by Superior Court
. If no objections/appeals are filed, or are subsequently disposed of the plan is registered atLand
Registry Ofhce.
Effect
Simply put, the effect of a decision by the Director would be confirmation of a boundary (or
boundaries) certified by the Director and registered at the Land Titles Office. These boundaries are
then deemed to be the true boundaries of a property. Alternatively though, the Director could dismiss
an application due to insufficient evidence. As noted in the Ministry guidelines, confirmation of a
boundary does not necessarily define current ownership.
Costs
Costs for an process under the Boundaries Act are difficult to assess, since much is dependent on the
complexity of the issue, history of the lands in question, and factors such as appeals filed. In
discussions with others, it has been emphasized that the largest potential cost is in legal fees. Though
legal representation is not technically required at a hearing, in practice it would be recommended.
The following is a general estimation, though again staff note this is without input requested from the
local solicitor (does not include estimation of staff costs for review/research of potential background
information):
Application fee under Boundaries Act - $410 þlus $1 for every parcel of land that touches the
boundaries under application)
Updated investigative survey - $1,500 to $2,000
Legal Fees (detailed legal search, title investigation) - $1,500 to $2,000
LegalFees (if hearing required) - $3,000 to $5,000
The Act provides that costs are borne by the applicant, however the Directoî may order the costs be
paid by or to any party b the proceedings. It is highlighted that costs are not automatically awarded
to a successful party.
In regard to applications by a Municipality, the Act further states that the costs shall be bome by the
municipality, and may be recovered by levy on the parcels in the application, excepting where the
purpose is to confirm the boundary of a public highway.
and addresses for parties with interest in lands adjoining
Notice outlines purpose of application and time fixed for
Staff Memorandum regarding "Boundaries Act - Process
Overview".
Page 81 of 117
Summary
The first steps in any proceeding are the investigative survey and detailed title search/legal review.
Based on information obtained, and identified or potential disagteement, a person/municipality could
then determine the need for application under the Boundaries Act.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#4 - Be dedicated to service excellence
Recommendation
THAT Report C2009-025 be received for information.
Respectfu lly submitted,
Kyle Kruger
Administrator
Staff Memorandum regarding "Boundaries Act - Process
Overview".
Page 82 of 117
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAF'F MEMORÄ.NDUM
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Boundaries Act Legal lnput
DATE: October 28,2009
F'ILE:
At its October 15th meeting, Council deferred undertaking activity regarding Report C2009-025 in regard
to the Boundaries Act, pending legal comment.
Staff have had some general discussions with the solicitor about the Act, and it is suggested there is little
to add to the report as drafted.
In regard to research and a survey, those doing the investigative survey and title review will generally rely
on information obtained at the local land registry offrce. Other sources that may assist such as previous
snrvey field notes, aerial photographs, etc (if such exist) may also be used.
Discussions regarding the purpose or benefit of proceeding with application under the Boundaries Act did
not identifu a specific benefit from a legal perspective respecting the Estherville cemetery question, nor
were any negative ramifications identified, excepting of course the potential costs. In regard to those
costs, initial legal opinion is that the Municipality should enter into the process expecting to pay all costs.
In summary, the suggestion put forward by the solicitor, if the process were considered by Council, would
be to proceed with an investigative survey first, and depending on the findings, determine if there are any
issues that may involve the Boundaries Act.
Staff Memorandum regarding "Boundaries Act - Process
Overview".
Page 83 of 117
Page 84 of 117
q
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Council ServiceRecognition
DATE: January 12,2017
FILE:
NUMBERI C20Il-02
Purpose
This report is to recommend a general policy regarding recognition for Council service.
Background
The community is and has been served by dedicated citizens who put their names forward for election(s)
and serve as Council members. Over the years, as these individuals leave this service, there has been
interest in recognizing their contributions, and some varying forms of such recognition. It has been
suggested that a standard approach should be adopted by policy.
Staff Comments
As mentioned, there have been varied forms of recognition for departing Council members over the years.
Often, the recognition is based on years of service, but other factors can have influence.
There are many options available for a standard policy. In order however to provide for a simple,
inexpensive, and equal form of recognition, staff suggest a basic plaque presentation to departing
members, in thanks for their service and identifying the number of years service. These plaques would be
presented to all departing members of Council at a small reception held shortly after each inaugural
Council meeting (ie: first Council meeting in January).
Alternatively, some form of gift can be included, at a maximum value determined by years of service.
Such a policy might consider intervals based on terms on Council (in any capacity). At the completion of
5 terms service, some more permanent memento could be appropriate. Should the decision be to pursue
this option, the following is a potential schedule:
Terms of Service Recognition
One Plaque plus gift to $100 value
Two Plaque plus gift to $200 value
Three Plaque plus gift to $300 value
four Plaque plus gift to $400 value
Five Plaque plus gift to $500 value
It is suggested that a policy be implemented for 2011, to recognize members departing from the 2006-
2010 term, with a reception to be held as soon as it can be arranged.
Staff Report C2011-02 regarding "Council Service Recognition".
File: A09
Page 85 of 117
StaffReport C20ll-02 Page2
Attachments
1. Draft policy for Council service recognition.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #4 - Be dedicated to service excellence
Recommendation
THAT Council adopt the policy for Council Seryice Recognition as attached to report C20ll-02.
Staff Report C2011-02 regarding "Council Service Recognition".
File: A09
Page 86 of 117
StaffReport C20lI-02 Page 3
Policy
Council Seruice Recognition
At the commencement of each new term of Council, all departing members of Council
from the previous term shall be recognized by:
l. Public recognition at a reception to the hosted by the Municipalþ at the first meeting in
January following the municipal election, and
2. Presentation at such reception of a plaque commemorating their community service and
identiffing their years of service on municipal Council.
For the calculation of years of service, service on municipal Council following 1998 (amalgamation) shall
be utilized. Where a member may have multþle terms that are not consecutive, the total years service for
all terms served shall be utilized for each presentation.
Staff Report C2011-02 regarding "Council Service Recognition".
File: A09
Page 87 of 117
Page 88 of 117
loéol
Quarterly Report for
The Bayham Water Distribution System
for the period ending December 31,2010
Watenvorks # 260004748
Section I - lntroduction:
This report is a summary of the first quarter's water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Compliance With Provincial Requlations:
The Municipality of Bayham water system is operated in accordance with
provincial regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Operation by Licensed Operators:
The water distribution system is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Safe Drinking Water Act. Licensing means that an individual
meets the education and experience requirements and has successfully
passed the certification exam.
Quarterly Report for the Bayham Water Distribution System and
Call Ins for period ending December 31, 2010.
Page 89 of 117
. Sampling and Analytical Requirements:
The Municipality follows a sampling and analysis schedule required by
Ontario Regulation 170103 and the Ontario Drinking Water Standards. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem Information:
Facility Name: Bayham Water Distribution System
Gontact:
Municipal Location: Municipality of Bayham
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler, Adam Swance, and Charlie
Johnston
Service Area: Port Burwell and Vienna
Service Population: 2500
Operational Description: Bayham Water System is serviced by the Elgin Area
Water System. lncluding the Municipalities of Central Elgin and Malahide.
Raw Water Source: Lake Erie
Treated Water: Elgin Area Water System
Disinfection Method: Gas chlorination at Elgin Area Water Plant
Secondary Disinfection Method: The sodium hypochlorite is residual and flow
paced at the Port Burwell Tower and Lakeview Rechlorination Facility.
Quarterly Report for the Bayham Water Distribution System and
Call Ins for period ending December 31, 2010.
Page 90 of 117
Section 4 - Analytical Test Results:
Vlicro biological
¡arameters October November December Quarter
Summarv MAC / IMAC
fotalColiform
IFU/100mls
\umber of Samples 12 15 12 39
\umber of
)etectable Results 0 0 0 0
Vin / Max Absent
lxceedences 0 0 0 0
ìesample
:ecal Coliform or E-Goli Count
IFU/100mls
{umber of Samples 12 15 12 39
\umber of
)etectable Results 0 0 0 0
Vin / Max Absent
ixceedences 0 0 0 0
{eterotrophic
tlate Count /
3ackoround
tlumber of Samples 12 15 12 39
\umber of
)etectable Results 0 0 0 0
Vin / Max 500/200 cFU
lxceedences 0 0 0 0
ìesample
l-ypical Source of
lontamination
Microbial contaminants, such as viruses and bacteria, may come fron
;eptic systems, agricultural livestock operations, wildlife, and wastewatel
,reatment plants.
]omments: Samples are collected weekly from the Port BurwellWorks Yard, Port Burwell
Nastewater Treatment Plant and in Vienna at the Vienna Home Centre.
Quarterly Report for the Bayham Water Distribution System and
Call Ins for period ending December 31, 2010.
Page 91 of 117
Operational
Parameters October November I)ecember Quarter
summary MAC/IMAC
Chlorine
Residual
Free
Number of
Samples 12 15 12 39
Min/Max
0.57- 1.60 0.95 - 1.44 1.O7 - 1.62 0.57 - 1.62
0.05 Min.
Exceedances 0 0 0 0
Comments
Operational
Parameters October November I)ecember Quarter
summary MAC/IMAC
Chlorine
Residual
Free ldailv )
Daily chlorine testing is completed at the extremities of Vienna & Pt. Burwell.
Number of
Samples 62 60 62 184
0 0 0 0
Min/Max. mg/l
Port Burwell 0.73 - 1.25 0.49 - 1.30 0.40 - 1.29 0.35 -0.92
0.05 Min.
Min/Max. mg/l
Vienna 0.21 -0.37 0.20 - 0.76 0.32 4.73 0.20 -1.22
0.05 Min.
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse results
during this time period.
Quarterly Report for the Bayham Water Distribution System and
Call Ins for period ending December 31, 2010.
Page 92 of 117
Parameter Compound MAC or IMAG
Trihalomethanes
(ouarterlv)
44 uglL
54 uq/L
Port Burwell
Vienna 100 ug/L
Lead Pb (tested in 2no &
3'd ouarter )0.58 - 3.45 ug/L 10 ug/L MAC
Section 6 - List of all Compounds Detected in Analvsis of Water Samples:
Section 7 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAC - lnterim Maximum Acceptable Concentration.. Coliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Quarterly Report for the Bayham Water Distribution System and
Call Ins for period ending December 31, 2010.
Page 93 of 117
Municipality of Bayham
Daily Process Data Gollection
111412011
1Facility:
Works:
Month:
Bayham Water Distribution
12600047 48.| - Bayham Water Distribution
October-10 to December-10
CALL INS FOR 4th QUARTER 2OIO
101112010 ighlight
1Ol4l2O1O Oper. Highlight
12111 12010 Oper. Highlight
Details
I ln - t hours - Emergency water locates nea¡ 629T plank Road,hydro pole
replacement
OT - 3 hours - Leak on newly installed valve at the corner of Centre and Fulton Street in Vienna.
Omega Contracting replaced the valve earlier in the day but had the wrong diameter gasket in place.
Call ln - t hours - Emergency water locates near Plank Road and Chute line, Vienna ior hydro pole
replacement
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Quarterly Report for
The Municipality of Bayham Small Municipal Non-Residential
Wells for the period ending December 31 ,2010
Straffordville Gommu nity Gentre
Bayham Medical Centre
Bayham Municipal Office
Straffordville Library
Straffordville Firehall
Eden & Area Gommunity Gentre
Section I - lntroduction:
This report is a summary of the second quarter water quality, published in
accordance with Ontario's Drinking Water Protection Regulation. lt includes
important information regarding the source of water, analytical test results, and
how these compare to the standards set by the Province.
Section 2 - Compliance With Provincial Requlations:
The well systems listed above are operated in accordance with provincial
regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Sampling and Analytical Requirements:
Sampling and analysis schedule required by Ontario Regulation 319/08, and
the Ontario Drinking Water Standards are fully complied with. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 95 of 117
. Adherence to Ministry Guidelines and Procedures:' To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Analvtical Test Results:
ìlicro biological
tarameters October November December Quarter
Summarv MAC / IMAC
lotal Coliform
:ounts/100mls
lumber of Samples 12 12 r8 42
tlumber of
)etectable Results 0 0 0 0
vlin / Max Absent
ixceedences 0 0 0 0
Resamole
Fecal Coliform or E-Goli Count
:ounts/100mls
\umber of Samoles 12 12 l8 42
\umber of
)etectable Results 0 0 0 0
Vin / Max Absent
fxceedences 0 0 0 0
lesample Absent
Heterotrophic
Plate Count &
Background
Gount
No longer
required under
rew rezulation
lumber of Samoles 0 0 0 0
lumber of
)etectable Results 0 0 0 0
Vin / Max
500 Counts/ml
200 Counts/ml
fxceedences 0 0 0 0
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 96 of 117
Section 4 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse
microbiological test results during this time period.
Section 6 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAG - lnterim Maximum Acceptable Concentration.. Coliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Parameter Compound MAC or IMAG
Nitrates No longer required to be
tested under new rezulation 10 mg/L MAC
Sodium As above 20 mo/L MAC
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 97 of 117
Page 98 of 117
Directive Document under ontario Regulation 319/08
Made pursuant to section 7 of O. Reg. 319/08 (Small Drinking Water Systems)
made under the Health Protection and Promotion Act, R.s.o. lgg0 c. H.7
To: Mr. Ed Roloson
P.O. Box 160
9344 Plank Road
Straffordville, Ontario
NOJ 1YO
l, Ganesh Vallamkonda, a Public Health lnspector of the Elgin St. Thomas Health Unit
direct the owner(s) and the operator(s) to follow the requirements and take the actions
as specified in this Directive. The owner(s) and the operator(s) shall ensure that the
small drinking water system is operated in accordance with the requirements of O. Reg.
319/08.
On December 16, 2010,1 conducted a risk assessment on the small drinking water
system Straffordville Community Centre located at 56169 Heritage Line, Bayham.
Based on that risk assessment, I determined the requirements and actions specified in
this Directive are necessary to ensure a safe water supply to the users.
NOTICE
-
TAKE NOTICE THAT you have a right to request a review of this Directive or
amendment by Dr. Frank Warsh, Acting Medical Officer of Health of the Elgin St.
Thomas Health Unit, pursuant to section 38 of O. Reg. 319/08 (Small Drinking Water
Systems) made under the Health Protection and Promotion Act. The request must be
made in writing and filed, by way of personal service, servíce by pre-paid registered mail
or service by fax on the Medical Officer of Health noted above within seven (7) days
after this Directive is served on you. Furthermore, the request shall include the portions
of the Directive or amendment to the Directive in respect of which the review is
requested; any submission that the applicant for the review wishes the Medical Officer
of Health to consider; and an address for purposes of receiving the Medical Officer of
Health's decision on the requested review.
Elgin St. Thomas Fublic Health
9Q Edward Strest, Sl. Thomas, ON NsP 1Y8
Phone: 519631-9900 Toll Froe: 1-80G922{096 Fax: 51943&0468 Voicemait: 519-63i-9159. tyww.elginhealth.on.ca
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 99 of 117
The mailing address for Dr. Frank Warsh is as follows:
Elgin St. Thomas Health Unit
Attn: Dr. Frank Warsh
Acting Medical Officer of Health
99 Edward Street
St. Thomas, ON NsP 1Y8
Fax: 519-633-0468
AND TAKE FURTHER NOTICE THAT this Directive takes effect when it is served on
you. A request for review does not result in a stay of this Directive.
FAILURE to comply with this Directive is an offence under the Health Protection and
Promotion Actfor which an individual may be liable upon conviction to a fine of not more
than $5,000.00 and a municipality or other corporation may be liable upon conviction to
a fine of not more than $25,000.00 for every day or part of each day on which the
offence occurs or continues. Where a corporation, other than a board of health or a
municipality, is convicted of an offence under this Act, each director of the corporation
and each officer, employee or agent of the corporation who was in whole or in part
responsible for the conduct of that part of the business of the corporation that gave rise
to the offence, is guilty of an offence unless he or she satisfies the court that he or she
took all reasonable care to prevent the commission of the offence.
Ganesh Vallamkonda
Public Health lnspector
Elgin St. Thomas Health Unit
Served Upon: Mr. Ed Roloson
Hand delivered ,r, À 'UA Date/Time:lnurn*, t+ /t t 10,. t€a-,-,.
Dated at St. Thomas this 17th day of January,2011
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 100 of 117
PART I
RISK CATEGORY
1 .0 Based on the risk assessment conducted on December 16, 2010, the Small
Drinking Water System (SDWS) known as Straffordville Community Centre
located at 56169 Heritage Line was assigned a Medium risk category.
DESCRIPTION OF THE SDWS
1.1 This SDWS source is a Secure Ground. The SDWS consists of a drilled well
(without a pit) and no distribution system.
PART II
TREATMENT SYSTEM
2.0 The owner(s) and the operator(s) shall ensure that:
a. no temporary disinfection (i.e. shock chlorination of water supply) of the SDWS is
performed unless it is conducted in accordance with the Procedure for Corrective
Action for Systems Nof Currently Using Chlorine.
PART III
SAMPLING & TESTING
3.0 The owner(s) and the operator(s) shall ensure that the following samples are
taken and that the following tests are conducted at the frequency that is indicated
to ensure that the drinking water sample meets the Ontario Drinking Water
Quality Standards:
a. the sampling frequency for primary parameters (E. coliand total coliforms) is one
sam pre "":";;:i;::" fo r rowi ns rocation :
b. the sampling frequency for chemical testing (Sodium) is one sample every five
years.
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 101 of 117
PART IV
POSTING OF WARNING SIGNAGE
4.0 The owner(s) and the operator(s) shall:
a. post all taps with warning signs advising of the sodium concentration in the
drinking water when the level is above 20mglL;
b. once per month or as often as necessary, confirm that warning signs are still
posted and can be easily read.
PART V
RECORDS
5.0 The owner(s) and the operator(s) shall:
a. create a record for every check conducted to confirm that warning signs are still
posted and in a good state of repair, the record shall include the date and time,
the name of the person who conducted the check and the result of the check
performed.
PART VI
OPERATOR TRAINING
6.0 The owne(s) and operator(s) shall be familiar with the Ontario Regulation 319/08
and specifically know the requirements under the following headings of the
Ontario Regulation 319/ 08:o lnterpretation: general- s. 2o Intent to Supply Users - s. 5o Operation - s. 6o Reports - s. 9o Retention of Records - s. 10o Information to be Made Available to the Public - s. 11o Treatment - s. 13 and s. 14o Sampling - s. 17, s. 23, and s. 24o Microbiological Sampling and Testing - s. 25o Corrective Action - s. 26, s. 29, s. 30, and s. 35
6.1 The owner(s) and operator(s) shall be familiar with the content of the documents
and fact sheets provided by the Health Department.
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 102 of 117
ELGIN 5T. THOMAS
PUBLIC HEATTH
DRIN KING WATER ADVISORY
To Consumers of
Straffordville Community Centre
56169 Heritage Line
Straffordville, Ontario
Dr. Frank Warsh, Acting Medical Officer of Health, is advising users of the water system
that recent test of the well indicate a sodium (salt) level of 41.9 mglL The Medical
Officer of Health is notified when sodium (salt) concentration exceeds 20 mg/L.
The aesthetic objective (when it is detectable by taste) for sodium in drinking water is
200 mg/L. For most people, excess sodium (salt) in the diet is not a problem since their
kidneys get rid of the excess and it will not result in any apparent health effects. ln
addition, the average intake of sodium (salt) from water is only a small fraction of that
consumed in a normal diet.
One major reason for issuing a Drinking Water Advisory for elevated levels of sodium
(salt) is to inform individual suffering from hypertension, or congestive heart failure who
may require a sodium-restricted diet, in which case, the intake of sodium (salt) from
drinking water could become significant. Consult with your doctor if you are an
individual on a sodium (salt) restricted diet for health reasons.
This advisory measure is in place until results show sodium is under maximum
concentration limits. Please contact the Health Protection Division of the Elgin St.
Thomas Health Unit if further information is needed.
Dr. Franklin Warsh, MD, CCFP
Acting Medical Officer of Health
January 14,2011
99 Edward Streot, St. Thomac, ON N5P lYB
Phone: Itl$,631-9900 Toll Froc: 1-80ù922-0090 Fax: 61963$0468 Voicemail: 519€31-3159
Eþin St. Thomas Publlc Health
Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending December 31, 2010 and
Page 103 of 117
Page 104 of 117
lo
¿dl
Quarterly Report for
The Richmond Community Water System
for the period ending December 31,2010
Watenryorks # 260074854
Section I - lntroduction:
This report is a quarterly summary of water quality, published in accordance with
Ontario's Drinking Water Protection Regulation. lt includes important information
regarding the source of water, analytical test results, and how these compare to
the standards set by the Province.
Section 2 - Compliance With Provincial Requlations:
The Richmond Community Water System is operated in accordance with
provincial regulations.
The following is the criteria used:
. Use of Accredited Labs:
Analytical tests to monitor the water quality are conducted by a laboratory
audited by the Canadian Association for Environmental Analytical
Laboratories (CAEAL) and accredited by the Standards Council of Canada
(SCC). Accreditation ensures that the laboratory has acceptable laboratory
protocols and test methods in place. lt also requires the laboratory to provide
evidence and assurances of the proficiency of the analysts performing the
test methods.
. Operation by Licensed Operators:
The Richmond Water System is operated and maintained by the
Municipalities competent and licensed staff. The mandatory licensing
program for operators of drinking water facilities in Ontario is regulated under
the Ontario Safe Drinking Water Act. Licensing means that an individual
meets the education and experience requirements and has successfully
passed the certification exams.
Quarterly Report for the Richmond Community Water System and
Call Ins for the period ending December 31, 2010.
Page 105 of 117
. Sampling and Analytical Requirements:
The Municipality follows a sampling and analysis schedule required by the
Ont. Regulation 170103 and the Ontario Drinking WaterStandards. More
information on sampling and analysis, including results are available in this
report and from the Municipal Wastewater Treatment Plant.
. Adherence to Ministry Guidelines and Procedures:
To ensure the protection of the public's health and operational excellence, the
Municipality adheres to the guidelines and procedures developed by the
Ministry of the Environment and the Ministry of Health.
Section 3 - Svstem lnformation:
Facility Name: Richmond Community Water System
Municipal Location: Richmond
Contact:
Water and Wastewater Superintendent: Ed Roloson
( overall responsible operator )
Water and Wastewater Operators: Bob Butler, Adam Swance, Charlie
Johnston
Service Area: Community of Richmond servícing 51 residents
Operational Description: Non-Municipal year round residentialdrinking water
system.
Raw Water Source: Groundwater under the direct influence of surface water
(GUDr)
Disinfection Method: Sodium hypochlorite flow paced with raw water pumping.
Secondary Disinfection Method: Ultra violet light
Quarterly Report for the Richmond Community Water System and
Call Ins for the period ending December 31, 2010.
Page 106 of 117
Section 4 - Analytical Test Results: Distribution, Raw, Plant
llicro biological
)arameters October November December MAC / IMAC
¡ree Chlorine
'esidual ranqe 0.96 - 1.42 0.99 - r.52 r .05 - r.54
lotal Coliform
IFU/100m1
\umber of Samoles 8 r0 I
\umber of
)etectable Results 0 0 0
Min / Max Absent
lxceedences 0 0 0
ìesamole
Fecal Goliform or E-Goli Gount
3FU/100m1
tlumber of Samoles 8 l0 8
Number of
Detectable Results 0 0 0
Vin / Max Absent
ixceedences 0 0 0
{eterotrophic Plate Gount / Backqround
tlumber of Samples 8 l0 8
lumber of
)etectable Results 0 0 0
Vlin / Max 500i200 cFU
lxceedences 0 0 0
Resamole
IypicalSource of
lontamination
Vlicrobial contaminants, such as viruses and bacteria, may come from septic
¡ystems, aqricultural livestock operations. and wildlife.
lomments: Samples are collected weekly from the east and west distribution blow offs.
Quarterly Report for the Richmond Community Water System and
Call Ins for the period ending December 31, 2010.
Page 107 of 117
Operational
Parameters
Raw Water
October November December MAC/IMAC
Total
Coliform/
E.CoIi
CFU/100mr.
East well
49/6
West well
80/0
East well
98t3
West well
6ll0
East well
l4U2
West well
78/2
Turbidity
NTU
Number of
Samples /
Value
31
samples
(range)
0.17-1.27
30
samples
(range)
0.16 - 3.33
31
samples
(range)
0.13 - 0.48
Quarterly Report for the Richmond Community Water System and
Call Ins for the period ending December 31, 2010.
Page 108 of 117
Operational
Parameters
Treatment
Plant Water
October November December MAC/IMAC
Daily Free
Ghlorine
Residuals
and
Turbidity
samples
(total)
124 120 124
Turbidity
NTU
1 NTU
East Turbidity
EastCL2
0.08 - 0.21
1.01- 1.66
0.06 - 0.45
0.91 - t.jt
0.07 - 0.36
0.93 - 1.97
West Turbidity
West CL2
0.07 -0.s2
1.07 - 1.75
0.06 - 0.60
1.18 - 1.78
0.09 - 0.48
7.29 - 1.98
Total Flows
East
Distribution
West
Distribution
83860 gal
avg. daily =
2705 gaI
89560 gal
avg. daily:
2889 gal
83180 gal
avg. daily:
2773 gal
87670 gal
avg. daily:
2922 gal
86960 gal
avg. daily:
2805 gal
99080 gal
avg. daily =
3196 gal
Section 5 - Discussion of Analvtical Results:
It was found through thorough sampling that there were no adverse results
during this time per¡od.
Quarterly Report for the Richmond Community Water System and
Call Ins for the period ending December 31, 2010.
Page 109 of 117
Parameter Gompound MAC or IMAG
Trihalomethanes
(ouarterlv)
East Distribution 16 ug/L
West Distribution 15 uo/L 100 ug/L
Lead Pb (tested ¡n 2nd &
3'd quarter )
0.26 - 8.78 ug/L 10 ug/L MAC
Nitrates (quarterly)
East Well 10.2 mglL
Resample=9.73 mg/L
West Well 10.3 mg/L
Resamole=9.78 mo/L
10 mg/L
Section 6 - List of all Compounds Detected in Analvsis of Water Samples:
Section 7 - Definitions and Abbreviations:
. MAC - Maximum Acceptable Concentration.. IMAC - Interim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria.
Their presence in a water sample is indicative of inadequate filtration and/or
disinfection.
' Fecal Goliform Bacteria - Refers to a subgroup of coliform bacteria present
in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Count (HPC) - A method of measuring bacterial
content in water samples. Also known as Standard Plate Count.
' Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing
carbon.. Raw Water - Surface or ground water available as a source of drinking water
that has not received any treatment.
Quarterly Report for the Richmond Community Water System and
Call Ins for the period ending December 31, 2010.
Page 110 of 117
Municipality of Bayham
Daily Process Data Collection
Richmond Community Water lnc.
126007 48541 - Richmond Community WaterOctober-10 to December-10
OPERATION EVENTS AND CALL INS FOR 4th QUARTER 2OIO
1t14t2011
I
Facility:
Works:
Month:
Operational
Note: Regular Time = I AM to 4:30 PM
Rain Event Power Failure/Outage
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Page 112 of 117
Port Burwell Wastewater Treatment Plant
Municipality of Bayham
Annual Gompliance Summary
Year: 2010
Worlc #: ttoool3l9
Populadon S.rycd: 2160
D6lgn Avg Flow (m): IOGO
NITROGEll AERIES
RECEIVAGE
vol.ufúEs
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as7-o 5m 343 2gA AM I o.38 o25 ts 131 11 A7 o15 I
Adll l¿38 0 3m 21t lm¡5.71 o-26 ô19 163 l16 lo El ı)atrytüoo)n 3.90 2Af 508 o-m o22 417 o35 to$1
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l5-m <15 l5s t.06 5.30
YES YES YES YFS YES YES
<to lom <to lom 0.80 <l l -06 150 m 5<lo l0-60 lo lo ¡ñ 150-m 5
Rolaonr lor hllun, Oths Pþblm.:R.m.dl¡l Acllon¡:
Elñril dlæhrrg.lo th. Blg Otl.r Cnot
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Facility:
Works:
Month:
Municipality of Bayham
Daily Process Data Collection
Port Bun¡¡ell Wastewater Tr s
[1 10001319] - Port Burwell Wastewater Treatment Plant
October-10 to December-10
CALL INS FOR 4th QUARTER 2O1O
Details
1t14t2011
1
Date
10/9/2010 Oper.
1 1 I 19l2O1O Oper. Highlight
1 1 12012010 Oper. Highlight
121241201 O Oper. Highlight
Operational
OT - 1.5 hours - Finished up the spreading of Bio-solids on the approved site.
OT - 5 hours - Finishinq up the spreadins of Bio-solids on the approved site.
High Flows (Weather)Power Failure/Outage
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Sludge
Co@nlEllon[--------ã?ool ñs,L
Àltlc C¡dmluñ Cobålt Chrcmlum Copp€r Merury Molybdmum Nldd Lo.d Salônlum Zlncl---ıãl nct f ostl mø- f-----ilîãl 'ør E3.o¡- T-*-7ıl mgl l--irt5..-l rcl l---=ää -c/L T-t=r-l ,,cL f-i:i:4 "'o/r l-i==äî msÀ T-3:-ã4.s/¡
f-i/6-l 's,ts l: .ø*.l: .ø*o E .o,*n E@ 'nn*o Et -n^o @ 'r^o l:::::@ '*r*r E@'g,kc æ .s/re @ ns,,re
AE€nlc cådmlum cobelt chmlfr coppôr M6Èry Molybd€num Nlctct Lo¡d s.t6nim ztÞl-- liol me,ts f-------El m¡rrs l-ıl ng,te l----¡ãııl 'Ets l----fu| .s*g l-==-?l .gag lffil .gre T-iÏãd 'e,Ìe l--i:r%l .ørs l-l=-ä ng,rg É me/rgtn noÂC
ñg mñl p.rtg rcllda
Sampls Dats: Novembêr 15, 2010
Fa]m Opelator: Underh¡ll Fams
Slte # : $050è30 SitB #2 ToÞt Usbte Acros = 22
TotalAmountApptle¿:ffi
Sample Ræu¡b
Totrl Suspendod Sollds 31700 msrl
lottl Ammomla t{tl! + ttH. 46 ñeÃ-
NltrlteasN 1.9 ñsrl
Nlttate ts N 2,8 mo¡-
Nltrlte + Nltmte r! N 4,7 ñsn
Potasllum 160 rnga-Ph6phoru3 '1690 ms/L
E.Coll (cfur1ooml) 260,000 Maximum Alowâble Conc€ntEtion
Appllcatlon Mothod : Top spæad with auto floatalion unlt-
Date of Appllcatlon : Novembe|tg - 20, 2O,tO
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Page 116 of 117
THE CORPORATION OF THE
MTINICIPALITY OF BAYHAM
BY-LA\M NO. 2011-007
A BY-LA\il TO CONFIRM ALL ACTIONS OF
TIIE COI]NCIL OF THE CORPORATION OF
TIIE MI]NICIPALITY OF BAYIIAM FOR THE
REGULAR MEETTNG HELD JANUARY 20,2011
WIIEREAS under Section 5 (1) of the Municipal Act,200I S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municþality;
AllD \üIIEREAS under Section 5 (3) of the Municþal Act, 2001, the powers of Council are to
be exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by byJaw.
THEREFORE THE COTJNCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recoÍlmendation and each motion and resolution passed and other
action by the Council at the regular meeting held January 20,2011 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affrxing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 20th day of
Januaryr 20ll.
MAYOR CLERI(
By-Law 2011-007 A By-law to confirm all actions of Council Page 117 of 117