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Home My WebLink AboutMay 19, 2011 - CouncilCOUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Thursday, May 19, 2011 7:00 p.m. Page 1.CALL TO ORDER 2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a)Minutes of the Budget Meeting of Council held April 28, 2011. (b)Minutes of the Budget Meeting of Council held May 3, 2011. (c)Minutes of the Regular Meeting of Council held May 5, 2011. (d)Minutes of the Budget Meeting of Council held May 10, 2011. (e)Added Item(s) 4.DELEGATIONS (a)7:05 p.m. - Paul Vyse of Otter Valley / Port Burwell Optimist Club regarding "Tub Daze". (b)7:15 p.m. - Jan Collins of Vienna Citizens Group regarding "Saving the Vienna Town Hall and Vienna Park". File: C13 5.INFORMATION ITEMS (a)Correspondence dated April 28, 2011 from MPAC regarding "2010 Annual Report and Financial Statements". File: A16 MPAC (b)Correspondence dated May 4, 2011 from County of Elgin regarding "Increased Hours of Operation, Bayham and Port Burwell Libraries". File: A16 5-6 7-9 11-19 21-23 25 27-32 33-35 Page 1 of 129 Council Agenda May 19, 2011 Page 5.INFORMATION ITEMS (c)Correspondence dated May 6, 2011 from Environment Canada regarding "Consultation on the Proposed Recovery Strategy for the Acadian Flycatcher and Hooded Warbler in Canada". File: A16 (d)Long Point Region Conservation Authority Board of Directors minutes of meeting held April 6, 2011. File: A16 (e)Museums Bayham minutes of meeting held April 13, 2011. File: C06 (f)Bayham Historical Society minutes of meeting held April 14, 2011. File: C06 (g)Correspondence dated May 4, 2011 from Ministry of Infrastructure regarding "Project Ojibwa". File: D06 OJIBWA (h)Correspondence from Gary Wencel and response from Elgin Military Museum regarding "Project Ojibwa". File: D06 OJIBWA (i)Committee of Adjustment Decision regarding "Brian and Jeannette Hiemstra". File: D13 (j)Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Preparation for Drinking Water Source Protection in the Lake Erie Source Protection Region". File: E0 (k)Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. File: E00 (l)Correspondence dated April 29, 2011 from The Ontario Trillium Foundation regarding "Decline of Grant Request". File: F11 (m)Correspondence dated April 12, 2011 from Minister Responsible for Seniors regarding "Senior Achievement Award". File: M02 (n)Correspondence dated April 28, 2011 from Elgin - St. Thomas 2010 International Plowing Match regarding "donation to represent time served by volunteers". File: P16 37-42 43-48 49-51 53-56 57 59-60 61 63-76 77-87 89 91 93 Page 2 of 129 Council Agenda May 19, 2011 Page 5.INFORMATION ITEMS (o)Elgin County OPP News Releases dated May 11 & 12, 2011 regarding "Countering Distracted Driving: Are Drivers Paying Attention" and "21 Year Old Female Assaulted By Stranger". File: P17 6.PLANNING, DEVELOPMENT, RECREATION & TOURISM (a)Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters 7.ROADS, AGRICULTURE & DRAINAGE 8.PROPERTY, BUILDING & PROTECTIVE SERVICES 9.FINANCE, ADMINISTRATION & PERSONNEL (a)Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the period ending May 1, 2011, totaling $52,807.68. (b)Staff Report C2011-05 regarding "St. Luke's Cemetery Expansion". File: S09 (c)Discussion regarding "Racoon Control". 10.ENVIRONMENT 11.COMMITTEE OF THE WHOLE (a)In Camera. (b)Closed session minutes of the regular meeting of Council held May 5, 2011. 95-99 101-111 113-124 125-127 Page 3 of 129 Council Agenda May 19, 2011 Page 11.COMMITTEE OF THE WHOLE (c)Verbal Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Elgin Military Museum land lease) (d)Verbal Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Harbour divestiture) (e)Out of Camera. 12.BY-LAWS (a)By-Law 2011-042 A By-Law to confirm all actions of Council 13.ADJOURNMENT (a)Adjournment 129 Page 4 of 129 BUDGET MEETING MINUTES THE CORPORATION OF'THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Thursday, April 28, 20ll 7:00 PM The initial 2011 budget meeting of the Council of the Municipality of Bayham was held on Thursday, April 28, 20ll ur-the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor, Councillors Tom Southwick, Wayne Casier and Ed Ketchabaw, Administrator Kyle Knrger and Clerk Lynda Millard. Denis Duguay, Treasurer, Margaret Underhill, Planning Co-ordinator, Bill Knifton, Chief Building Official / Dratnage Superintendent, Ed Roloson, Water / Wastewater Superintendent and Fire Chief / By-Law Enforcement Officer Gord Roesch were in attendance. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DECLARATION OF'PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. F'INANCE. ADMINISTRATION & PERSONNEL (a) Notice of Motion - Reconsideration of Elgin Group Police Services Board regarding "Policing Costs - 2011" File:P17 20rt-t94 Moved by Deputy Mayor M Taylor Seconded by Councillor T Southwick TTTHAT Council reconsider the method of cost apportionment for the OPP contract costs and the Elgin Group Police Services Budget.fr CARRIED UNANIMOUSLY Councillor Southwick provided a written submission outlining his support for option 58. He stressed that he did not support the allocation by incident as provided for in option 48. In his opinion, an OPP incident call to deal with a raccoon did not warrant the same police cost rating as a serious offence or a criminal investigation. It was noted that the failure for all six of the lower tier municipalities to concur with the same method of allocation left the opposing municipality seeking its' own individual contract with the OPP. Upon reconciliation, costs would then be based on user pay at whatever the total costs incurred were determined to be. It was suggested that the costs to Bayham under option 4B for the next three years will equal the 145% average over the past ten years. Page I of2 Minutes of the Budget Meeting of Council held April 28, 2011.Page 5 of 129 BudgetMeeting Minutes Apnl28,20ll 4. 2Ol1DRAF'T BUDGET (a) 2011 Draft Budget as previously circulated and attached The Administrator provided an introduction to the Council orientation package including the role of Council, how Council makes decisions and working with deparhent heads and staff through the Administator. It was noted that the 2010 year -end figures are not fnalized and are only estimates. Denis Duguay, Treasurer, Margaret Underhill, Planning Co-ordinatoa Bill Knifton, Chief Building Official/Drainage Superintendent, and Ed Roloson, Water/IVastewater Superintendent each presented a brief review of the orientation document as it perúained to their particular deparhent. This was followed by an overview of their respective draft operating and capital budgets for 2011. Staff responded to questions from members of Council as appropriate. The next budget meeting was set for Tuesday, May 3rd at 7:00 p.m. 5. BY.LAW (a) By-law 20ll-036 A By-law to confirm all actions of Council 20tr-195 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw TTTHAT confirming By-law 2011-036 be read a firsÇ second and third time and finally passed.'r CARRIED UNANIMOUSLY 6. ADJOURNMENT (a) Adjoumment 20tt-196 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT the Council meeting be adjourned at 9:30 p.m." CARRIED UNANIMOUSLY MAYOR Page2 of2 Minutes of the Budget Meeting of Council held April 28, 2011.Page 6 of 129 BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville May 3,2011 7:00 PM The second 2011 budget meeting of the Council of the Municipality of Bayham was held on Tuesday, May 3, 2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor, Councillors Tom Southwicþ Wayre Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk L¡mda Millard. Treasurer Denis Duguay, Fire Chief / By-Law Enforcement Officer Gord Roesch and Manager of Public Works Gerry LeMaywere in attendance. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DECLARATION OF PECUI\¡TARY INTEREST AND THE GENERAL NATURE THEREOF' None 20Lt-t97 Moved by Councillor T Southwick Seconded by Councillor W Casier I'THAT in accordance with Section 21 of the Procedural By-law 2002-93, request from Valerie I)onnell regarding upgrade to the hydro service for the east beach concession food booth and closed session item regarding a proposed or pending acquisition or disposition of land by the municipality or local board (Harbour Divestiture) be added to the agenda." CARRIED UNANIMOUSLY 3. 2011 DRAF'T BTJDGET (a) 20Il Druft.Budget as previously circulated. Gord Roesch and Manager of Public Works Gerry LeMay each presented a brief review of the orientation document as it pertained to their particular deparhent. This was followed by an overview of their respective draft operating and capiøl budgets for 2011. Staff responded to questions frommembers of Council as appropriate. Staffwere requested to check boundary road maintenance agfeements. The next budget meeting was set for Tuesday, May lOth at 7:00 p.m. Page 1 of3 Minutes of the Budget Meeting of Council held May 3, 2011.Page 7 of 129 Budget Meeting Minutes May 03, 2011 (b) Request submitted by Valerie Donnell for installation of an upgrade to the hydro service for the concession food booth on the east beach. The Administrator advised that a quote to upgrade the current 30 amp service at the concession booth to 100 amps, in the amount of $2,300 plus tax, had been solicited from Koolen Electric. He noted that there had been no change to the service available, rather that the operator was offering additional amenities. The new service included a private metering device that would register the amount of electricity used solely for the booth. It was suggested that the billing from the main meter be charged to the lease holder on a percentage basis. It was agreed that the additional cost of electricity used be the responsibility of the user. 201 l-198 Moved by Deputy Mayor M Taylor Seconded by Councillor W Casier "TIIAT Council approyes the installation of an upgrade to the hydro service for the concession food booth on the east beach subject to the food booth tenant reimbursing the Municipality for metered hydro consumption for food booth hydro use.ft CARRIED UNANIMOUSLY 4. COMMITTEE OF THE WHOLE (a) In Camera. 20tt-199 Moved by Deputy Mayor M Taylor Seconded by Councillor T Southwick "THAT the Council do now rise to enter into an "In Cameratt Session of Committee of the Whole at 10:07 p.m. to discuss: . a proposed or pending acquisition or disposition of land by the municipality or local board." CARRIED UNANIMOUSLY (b) Verbal Report regarding a proposed or pending acquisition or disposition of land by the municipality or local board. (Harbour Divestiture) (c) out of camera. 20rt-200 Moved by Councillor T Southwick Seconded by Councillor W Casier Page2 o13 Minutes of the Budget Meeting of Council held May 3, 2011.Page 8 of 129 Budget Meeting Minutes May 03, 2011 "TIIAT the Committee of the \ilhole do now rise from the "In Camera" session at 10:22 p.m." CARRIED UNANIMOUSLY 4. BY.LAW (a) By-law 2OlI-037 A By-law to confirm all actions of Council 20rt-201 Moved by Councillor W Casier Seconded by Councillor T Southwick "THAT confirming By-law 20ll-037 be read a first, second and third time and finally passed." CARRIED TINANIMOUSLY 5. ADJOURNMENT (a) Adjoun:ment 20Lt-202 Moved by Deputy Mayor M Taylor Seconded by Councillor W Casier "THAT the Council meeting be adjourneilatt0z24 p.m." CARRIED UNANIMOUSLY MAYOR Y", t)u--r,//..n CLEÍ.K Page 3 of3 Minutes of the Budget Meeting of Council held May 3, 2011.Page 9 of 129 Page 10 of 129 COUNCIL MINUTES THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville May 5,2011 7:00 PM The regular meeting of the Council of the Municipalþ of Bayham was held on Thursday, May 5,2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor, Councillors Tom Southwick, Vy'a1m.e Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. By-Law Enforcement Ofhcer Gord Roesch and Treasurer Denis Duguay were in attendance to present his report. 1. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF'PECTJNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the regular meeting of Council held April 21,2011. 20lL-203 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the minutes of the regular meeting hetd April2l,20ll be approved as circulated.rr CARRIED UNANMOUSLY (b) Added ltem(s) 20rl-204 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THAT Ín accordance with Section 21 of Procedural By-law 2002-93rHelene Cerna as a delegation at 7225 p.m.and Karen Cummings as a delegation at 7:35 p.m. be added to the agenda as items 4(c) and 4(d) respectively.rr CARRIED UNANIMOUSLY Page 1 of9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 11 of 129 Council Minutes May 05, 2011 4. DELEGATIONS (a) 7:05 p.m. - Christine Churchill regarding "Outback Camping Application for exemption f¡om Noise By-Law". Christine Churchill strongly opposed any exemption from the noise byJaw requested by Mike Timms64as of Outback Camping. She noted that she had voiced her concems to members of Council in 2010 regarding excessive noise and loud music on many occasions. She added that if the applicant had mainøined compliance with the noise by-law then, she would have a different perspective on the current exemption application. She acknowledged appreciation to the organizers of the Blues Festival by limiting event hours from 10 a.m. until 10 p.m. Ms. Churchill questioned whether Mr. Timmermans would be required to hire off duty police officers and who they would report to. Refening to the City of London noise by-law, she asked if the municipality would monitor the noise levels and limit to 90 decibels within 100 feet of the music. She also questioned the ability of the security company to deal with crowds estimated at 1,000. Ms. Churchill questioned Council what would be their response to an exemption if this was in their bacþard? She closed by advising that she and her husband are not in favour of any kind of exemption in regards to the noise by-law. (b) 7:15 p.m. - Carole Engelhardt regarding "Outback Camping Application for exemption fromNoise By-Law". Carole Engelhardt raised concerns with the applicant's ability to keep noise levels down, handle large crowds, deal with parking,traffrc, fue safety, garbage and nuisance issues. She referred to various legislation including the Canadian Charter of Rights and Freedoms. She doubted the validity of the tourism and economic impact locally. (c) 7:25 p.m. - Helene Cerna regarding "Outback Camping Application for exemption from Noise By-Law". Helene Cema did not attend however, did provide a submission. (d) 7:35 p.m. - Karen Cummings regarding "Outback Camping Application for exemption from Noise By-Law". Karen 6r¡6¡ings, representing Outback Camping, noted that this is a unique venue with live entertainment, catering to the under 30 crowd, which do not tend to be quiet. She noted that an exemption until 1:00 a.m. was requested as the delegations at the last meeting had suggested 1:00 a.m. to be reasonable. Efforts are being made to improve the park operations including waste management, crowd control, security and the proposed addition of emergency services on site. Without the ability to cater to this age gfoup people will quit coming. She commented that the loss of 6,000 campers will have an economic impact on local businesses. Ms. Cummings commented that Port Burwell is a little known destination and that circulation of flyers and promotion materials by the campground are putting it on the map. She added that an exemption until l:00 a.m. is reasonable and requested Council support. Page2 of9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 12 of 129 Council Minutes May 05, 2011 5. INFORMATION ITEMS (a) AMO Breaking News regarding "Firefighters Mandatory Retirement Legislation Introduced". File: 401 (b) Conespondence from Local Authority Services Ltd regarding "LAS Energy Workshop Sessions". File: 401 (c) Correspondence dated March 24,2011 from Ministry of Revenue regarding "Ministry of Revenue, Get Your Money Cards". File: A16 (d) Correspondence dated Ãpnl27,2011 from Iong Point Region Conservation Authority regarding "Financial Statements for the period ending December 3l,20llu. (Details available) File: A16 (e) Joint CemeteryBoard Draft Minutes of meeting held April lg,2}ll. File: C06 (Ð Correspondence received from County of Elgin regarding "2011 Community Festival & Event Parbrership Program". File: Fll (g) Conespondence dated April 8, 2011 from Citizenship and rmmigration Canada regarding "Canada's Citizenship Award 201I". (Nomination Forms Available) File: M02 (h) Correspondence dated April 19, 2011 from Town sf Tngersoll regarding "HST charged on gasoline and diesel sales". File: C10 20tt-205 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "TIIAT information items 5(a) through 5(h) be received for information.f' CARRIED UNANIMOUSLY 6. PLANNING. DEVELOPMENT. RECREATION & TOURISM (a) SbffReport D2011-18 regarding "MacNeil Subdivision Port Burwell Pre-Servicing Agreement Amendment". File: D12.08ELIZ Page 3 of9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 13 of 129 Council Minutes May 05, 2011 20tt-206 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier TTTHAT By-Law 2011-039 being a bylaw to authorize the execution of an amendment to a Pre-Servicing Agreement with Jo-Lynn Ft. Burwell Inc., be presented to Council for enactment.tr CARRIED UNANIMOUSLY 7. ROADS. AGRICULTURE & DRAINAGE 8. PROPERTY. BUILDING & PROTECTIVE SERVICES (a) Building Permit Report for month ending April 30, 2011. 20Lt-207 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier tt1'¡¡r{f Building Permit Report for month ending April 30,2011be received for Ínformation." CARRIED TINANIMOUSLY (b) StaffReport P20l l-008 regarding Outback Ca-FinE Noise Exemption". File: POl Gord Roescb, By-law Enforcement OfFrcer, recommended that should Council chose to support the exemption request, the noise policy be applied and monitoring at a cost of $40 per hour be imposed. 20tL-208 Movedby Councillor W Casier Seconded by Councillor E Ketchabaw "THAT Council inform the applicant that due to the public feedback already received, they are not interested in approving this application." CARRIED (c) StaffReportP20ll-009 regarding "Committee of Council - By-Law Review". File: P01 20Lt-209 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier Page 4 of9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 14 of 129 Council Minutes May 05, 2011 "THAT Council appoint Jamey Inwood, Sean Hurley, Christine Churchill and Larry Johnson to form a By-Law Enforcement Review Committee; AND TIIAT Terms of Reference be established as follows: ¡ Committee will review the current ByJaw enforcement procedures, specifically evaluating complaint based inspection vs. routine inspections and make recommendations to Council and, o Review Yard Maintenance and Property Standard By-Iaws specifically as to what should be regulated in Bayham and make recommendations to Council." CARRIED UNANIMOUSLY (d) Correspondence dated Mray 2,2011 from Bayham / Port Burwell Horticultural Society regarding "Use of Municipal Sign". File: C13 20Lt-2r0 Moved by Councillor W Casier Seconded by Councillor T Southwick "TIIAT Council grants permission for the Bayham lPort Burwell Horticultural Society to use the Municipal sign as requested, subject to Municipal needs.'r CARRIED UNANIMOUSLY 9. FINAI\CE. ADMINISTRATION & PERSONNEL (a) Cheque Registerbeing Cheque #10345 to Cheque #lO4Ll inclusive, except Cheques #10292 and #10314 totaling $68,675.20 and Payroll Disbursements for the period ending April 17, 201I totaling552,457.59. 20tr-2Lt Moved by Councillor T Southwick Seconded by Councillor W Casier I'THAT Cheque Register being Cheque #10345 to Cheque #10411inclusive, except Cheques #10292 and #10314 totaling $68,675.20 and Payroll Disbursements for the period ending April l7,20ll totaling $52,457.59 be approved." CARRIED UNANIMOUSLY (b) Correspondence dated Ap.'ill2l,2011 from Town of Ingersoll regarding "Resolution on Elimination of Municipal Health Care Professionals Recruitment Incentives". File: C10 20tr-2t2 Moved by Councillor T Southwick Seconded by Councillor E Ketchabaw Page 5 of9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 15 of 129 Council Minutes May 05, 2011 "TIIAT Council supports the resolution from the Town of Ingersoll regarding the Elimination of Municipal Health Care Professionals Recruitment Incentives.r' CARRIED UNANIMOUSLY (c) StaffReport PR20l l-06 regarding "Harbour Facilities 2011". File: L04 20tt-2t3 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "TIIAT By-Law 2011-038, being a by-law to authorÍze an agreement with Ron Bradfield, Bradcranex Inc. to operate the municipal Black l)ocks, boat launch and finger docks for 2011 be presented to Council for enactment." CARRIED UNANIMOUSLY (d) Staff Report F20 I 1 -06 regarding "Valko-Giesbrecht Property". FiIe: ß22 20lt-2t4 Moved by Councillor T Southwick Seconded by Councillor E Ketchabaw "TIIAT Council direct staff to adjust properfy taxes for Mr. Giesbrecht and Mr. Valko as outlined in Report F2011-06." CARRIED IINANMOUSLY (e) Conespondence dated Apr1129,2011 from Corinth Pavilion Fund Raising Commi6ee regarding "Corinth Pavilion Fundraiser". File: C13 20Lt-2ts Moved by Councillor W Casier Seconded by Deputy Mayor M Taylor "THAT staff be directed to withdraw $250 from the Corinth Pavilion Fund Raising account and provide to the Fund Raising Committee to be used for further fundraising to be paid to Lori King & Wendy Chilcott." CARRIED UNANIMOUSLY (Ð Staff Memorandum regarding "Dredging Information Update". File: D06 Page 6 of 9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 16 of 129 Council Minutes May 05,2011 The Administrator advised that funding for the planning studies applied for in the amount of $17,000 under the Sand Plains progrcm will remain eligible if undertaken prior to confirmation of approval. A required dredging depth of 10' wide for a full 60' width has been confirmed. This amounts to over 60,000 cubic meters of dredging material being moved at a cost of $23 to $24 per cubic meter. The equipment proposed by the Harbourfront Committee can be upgraded to boost the pumping rate, however, larger equipment to complete the dredging in a shorter timeframe to facilitate the Ojibwa is preferred. The Administrator suggested an RFP to contract out the sewice, with an option to buyout, be circulated by mid-May. It was also suggested that the dredge remain onsite until the Ojibwa has been put in place. 20It-2r6 Moved by Deputy Mayor M Taylor Seconded by Councillor W Casier I'THAT StaffMemorandum regarding Dredging Information Update be received for information; TIIAT staff be directed to proceed with an RFP for dredging to facilitate project Ojibwa; AI\D THAT IBI Group be retained to proceed with the necessary planning reports as quoted." CARRIED UNANIMOUSLY 10. ENVIRONMENT 11. COMMITTEE OF THE WHOLE (a) In Camera. 20ll-2r7 Moved by Councillor T Southwick Seconded by Deputy Mayor M Taylor TTTHAT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at 8:50 p.m. to discuss: . personal matters about an identifiable individual, including municipal or local board employees; o litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; ¡ advice that is subject to solicitor-client privilege, including communications necessary for that purpose." CARRIED UNANIMOUSLY (b) Closed session minutes of the regular meeting of Council held April 2I,2011. (c) Confidential Report regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. (Illegal Building PageT of9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 17 of 129 Council Minutes May 05, 2011 Construction) (d) Correspondence regarding personal matters about an identifiable individual, including municipal or local board employees. (Land Division Committee - Future Considerations) (e) Confidential Verbal Report regarding advice that is subject to solicitor-client privilege, including communications necessary for that purpose. (Project Ojibwa Lease Update) (Ð out of Camera. 20rt-218 Moved by Deputy Mayor M Taylor Seconded by Councillor T Southwick "THAT the Committee of the Whole do now rise from the I'In Camera" session at 10:00 p.m.'r CARRIED UNANIMOUSLY 12. BY-LAWS (a) By-Law 201l-038 A By-Law to authorize the execution of a lease agreement. (Bradfield) (b) By-Law 2}ll-039 A By-Law to authorize the execution of an amendment to a Pre- Servicing Agreement. (Jo-Lynn Pt. Burwell Inc.) 20tt-2t9 Moved by Councillor W Casier Seconded by Deputy Mayor M Taylor TTTIIAT By-Laws 2011-038 and 2011-039 be read a first second and third time and finally passed." CARRIED UNANIMOUSLY (c) By-Law 2OLI-O4O A By-Law to confirm all actions of Council 20tt-220 Moved by Deputy Mayor M Taylor Seconded by Councillor W Casier "THAT confirming By-Law 20ll-040 be read a first second and third time and finally passed.r' CARRIED UNANIMOUSLY Page 8 of9 Minutes of the Regular Meeting of Council held May 5, 2011.Page 18 of 129 Minutes of the Regular Meeting of Council held May 5, 2011.Page 19 of 129 Page 20 of 129 BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville May 10,2011 7:00 PM The third 2011 budget meeting of the Council of the Municipality of Bayham was held on Tuesday, May 10, 2011 in the Council Chambers. Present were Mayor Paul Ens, Deputy Mayor Mark Taylor, Councillors Tom Southwicþ Walme Casier and Ed Ketchabaw, Adminisfrator Kyle Kmger, Clerk Lynda Millard and Treasurer Denis Duguay. Fire Chief Gord Roesch and Firefighter Nathan Dawley were also in attendance. T. CALL TO ORDER Mayor Ens called the meeting to order at 7:00 p.m. 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NÁ,TURE THEREOF None 3. 2O1O DRAF'T BUDGET (a) Discussion regarding proposed Port Burwell Fi¡e Hall Fire Chief Gord Roesch presented the draft Engineer's drawings for the proposed new firehall in Port Burwell. The Fire Chief advised that a committee, composed of firefighters and a Council representative had been established to review the needs, determine the requirements and a proposed site and, with the assistance of an Engineer deveþ a building plan. Sample layouts were provided for similar fi¡ehalls built in other communities. The proposed site is located next to the tennis court at the Port Burwell ball park. Considerations for ñrture expansion have been included in the 8,800 square foot building. The plans for a wood framed, metal clad building is the most cost effective. Discussion ensued. Cost saving options, inclusion of radiant and in-floor heating were discussed. The Fire Chief was requested to set up a date and time for members to visit newly built fuehalls in the area. Page I of3 Minutes of the Budget Meeting of Council held May 10, 2011.Page 21 of 129 Budget Meeting Minutes May 10, 2011 (b) 2011 Draft Budget as previously circulated A brief overview of the orientation document as it pertained to the Clerk, Treasury and general govemment was provided by staff. Attention was given to the establishment of Council commiffsss, the Municipal Conflict of Interest Act, and the Customer Services Accessibilþ policy. The remaining operating and capital budgets for 201I were presented and discussed. Staff responded to questions f¡om members of Council as appropriate. Staffwas requested to provide a list of buildings that may be considered excess to municipal needs. It was commented that the budgeted amount for utility costs for the Bayham and Vienna Community Centres may not be high enough and should be increased. Capital repairs to address fi¡e and building code, and accessibility issues at the Vienna hall are estimated at $80,000. It was noted that $5,000 in contracted services in the Museums budget was moved to Salaries & Wages and should be removed from the contracted sewices line. It was requested that admissions for 2010 be broken down to individual sites. Grounds maintenance in Port Burwell is done by the Public Works deparhnent; all other areas are contracted out to Wilson Lawn Care. It was requested that 2010 wage allocations be updated and a revised20ll budget provided. A list of other items not added to the draft budget included: V/est Nile Treaûnent, Springerhill crossing, beach raking equipment, Transfer Station land acquisition, Vienna park chess game, Estherville plaque, Otter Creek improvement and Straffordville Library signage. It was suggested that playground equipment to be placed in Vienna in the amount of $40,000 with grant applications being sought from the Agri-Spirit and Hydro One programs. The next budget meeting was set for Wednesday,May 25th at 7:00 p.m. 4. BY.LAW (a) By-law 2OLI-O4I A ByJaw to confirm all actions of Council 20tt-222 Moved by Councillor T Southwick Seconded by Councillor W Casier I'THAT confirming By-law 20ll-041be read a firsÇ second and third time and finally passed." CARRIED UNANIMOUSLY Page2 of3 Minutes of the Budget Meeting of Council held May 10, 2011.Page 22 of 129 Budget Meeting Minutes May 10, 2011 5. ADJOUR¡IMENT (a) Adjournment 20tt-223 Moved by Councillor W Casier Seconded by Councillor T Southwick |TTHAT the Council meeting be adjourned at 10:25 p.m." CARRIED UNANIMOUSLY MAYOR Page 3 of3 Minutes of the Budget Meeting of Council held May 10, 2011.Page 23 of 129 Page 24 of 129 7:15 p.m. - Jan Collins of Vienna Citizens Group regarding "Saving the Vienna Town Hall and Vienna Park". Page 25 of 129 Page 26 of 129 Y\) Apnl28,2011 To: From: Subject: MUNIGIPAL PREPERTY ASE¡ESSMENT trERPERATIEN .ì Headsofcouncil frl¿ .n7Ð¿ All Ontario Municipalities Dan Mathieson Chair, MPAC Board of Directors 2010 Annual Report and Financial Statements Please find attached for your information, the Municipal Property Assessment Corporation's (MPAC) 2010 Annual Report and Financial Statements for the Year Ended December 31,2010. These documents have been prepared as required by the Municipal Property Assessment Corporation Act. Copies have been provided to the Premier, Minister of Finance, Members of Provincial Parliament and the Association of Municipalities of Ontario. Both the Annual Report and Financial Statements are also available online at www.mpac.ca. I trust you will find the reports informative in reviewing MPAC's activities in 2010. If you have any questions regarding the reports, please do not hesitate to contact me at 519 271-0250, extension 234,Carl Isenburg, President and Chief Administrative Officer, at 905 837-6150, or Arthur Anderson, Director, Municipal Relations, at905 837-6993. Yours truly, D*r@ Dan Mathieson Chair, MPAC Board of Directors Enclosure Copy Carl Isenburg Arthur Anderson Office of the Chain c,/o Municipal Pnoperty Assessment Corporation 13O5 Pickening Parkway, Pickening, ON L1V 3P2 f: 519.271.O25O ext 236 F: 9O5.831.OO4O www.mpac.ca Form No LH4OOIA Correspondence dated April 28, 2011 from MPAC regarding "2010 Annual Report and Financial Statements". Page 27 of 129 ' 2 Corporate Profile , 5 Vision, Mission, Values ,'' €i Message from the Chair : J Message from the President and Chief Administrative Officer : I 2O1O - Year in Review 10 Ontario's Property Assessment System 12 Ontario Property Assessment Growth Statistics 14 Current Value Assessments of Properties at Roll Return '16 Resolving Assessment Concerns 18 Balanced Scorecard & Key Performance lndicators 22 Board of Directors 23 Executive Management Group 24 FinancialHighlights 27 Contact Us Correspondence dated April 28, 2011 from MPAC regarding "2010 Annual Report and Financial Statements". Page 28 of 129 MESSAGE FROM THE BOARD CHAIR As Mayor of the City of Stratford and a business ownel I certainly understand the important role that MPAC plays in Ontario's property tax system. Since last fall, when I was appointed to the MPAC Board of Directors and subsequently elected Chair, I have gained a new appreciation for the organization. ln my short time on the Board, I have already been impressed by the professionalìsm of MPAC's employees. Dedicated to delivering accurate and timely assessments, MPAC is seen as a leader by assessment jurisdictions around the world. Over the past decade, representatives from other countries have come to visit MPAC for insìght into how the organization assesses môre than 4.8 million properties across the vast and diverse geography of Ontario. It is critically important that MPAC, which represents the interests of all municipalities in Ontario, gets il right. As good as the organization is today, there is always room for improvement. ln 2010, the Auditor General of Ontario made nine recommendations for MPAC to improve its operations. We accepted all of these recommendations and have already implemented a number of them. ln particular, we are taking action to ensure more timely sales investìgations as part of our assessment process and our Board is focused on this. As an elected municipal official, I am also keenly aware of the importance of the work MPAC undertakes in support of municipal and school board elections. ln preparing the 201 0 Preliminary List of Electors, M PAC relied on a number of sources for information to update its database including the information collected through Municipal Enumeration Forms. However, we still face challenges in gaining access to key birth and death information. The Board is committed to continued efforts in this area to ensure our enumeration products continue to improve in the future, Looking ahead to 201 1, the Board will renew MPAC's focus on deliverinq the best possible assessments to Ontarians, The assessment products and services we provide to municipalities are a critical part of our commitment to our customers - the property taxpayers of Ontario, I would like to take this opportunity to thank Debbie Zimmerman, the outgoing Chair of MPAC's Board, for her commitment and dedication during her two terms. I would also like to recognize and thank our retiring Board members - Margaret Black, Cliff Jenkins, Lloyd Russell and Bas Balkissoon - for their service and commitment. We have a number of new Board members who joined us last year including municipal representatives Jim Wilson and Jim McDonell and property taxpayer representative Debra Marshall as well as our new Vice-Chair David Setterington. I look forward to working with the entire Board of Directors as we move fonvard, working in partnership with municipalities as MPAC delivers on its Vision to deliver property assessment excellence. Dan Mathieson Correspondence dated April 28, 2011 from MPAC regarding "2010 Annual Report and Financial Statements". Page 29 of 129 MESSAGE FROM THE PRESIDENT AND CHIEF ADMINISTRATIVE OFFICER Ourfocus overthe lastyear has been on delivering qualityassessment products and servicesto propertytaxpayer customers and municipal and government stakeholders across Ontario. This report provides an overview of our accomplishments in 2010 - a busy year for the organization. During this second year of Ontario's four-year assessment cycle, MPAC mailed more than one million Property Assessment Notices to property taxpayers across the province reflecting updates made to properties throughout the year. Adding new assessment growth to municipal rolls was also a focus for MPAC in 2010. Working closely with municipalities, we identified key process improvements that helped MPAC add more than 66,000 properties and more than $28 billion in supplementary and omitted assessment. Our work with municipal stakeholders and other third parties to implement process improvements that support the timely and accurate delivery of assessment growth will continue in 201 l. One of our objeciives is to focus on identifying the use of triggers to notify us when a structure is being used or occupied. ln addition to these efforts, MPAC also delivered a numberof enumeration products and services in 2010 in support of municipal and school board elections, We mailed approximately 2,4 million Municipal Enumeration Forms in the spring as parl of our efforts to improve the occupant information in our assessment database, The form was redesigned to make it easier to complele and an information insert outlining the importance of the process was included with every mailing. While this enumeration was better than our last, we are always looking for improvement, We still face a number of challenges in gaining much needed access to key birth and death information. A post-2O10 enumeration review is being undertaken with key stakeholders, internal and external, to ensure we move forward on the path of continuous improvement in providing municipal and school board election-related products and services. ln 20 10, we negotiated a new collective agreement with our bargaining unit employees and underwent a realignment of our key departments to focus more on our core busìness, the quality of our assessments and align ourselves with our customers - the property taxpayers of Ontario. MPAC also welcomed and fully accepted the Auditor General's nine recommendations for our organization announced in December. We have already made great progress in their implementation. The quality of our assessments remains a priority and is at the centre of everythìng that we do as an organization. MPAC continues to work to meet or exceed assessment standards set by the lnternational Association of Assessing Officers as well as look for new ways to improve the assessments we deliver to Ontario property taxpayers. I would like to take this opportunity to extend my sincere appreciation to our employees across the province for their professionalism and dedication as we met the changes and challenges of 2010. Looking ahead to 201 1,I am confident that our commitment to excellence and innovation will help the organization meet its goals of providing accurate and timely assessments to all our customers and stakeholders. Carl lsenburg Correspondence dated April 28, 2011 from MPAC regarding "2010 Annual Report and Financial Statements". Page 30 of 129 I I I 2O1O - YEAR IN REVIEW CORPORATE HIGHLIGHTS ln 2010, MPAC continued its focus on delivering accurate and timely property assessments to Ontario property taxpayers as the organization implemented the second year of the four-year assessment cycle. The following are some of the yea/s highlights: . mailed more than one million Property Assessment Notices to reflect in-year changes; . added a record $28,4 billion in supplementary and omitted assessments to assessment rolls as a result of building improvements and new construction in the province; . processed more than 39,000 Requests for Reconsideration (RfR); . updated and validated data for almost 445,000 properties through on-site visits, sales investigations, Appeals, RfRs, building permits and questionnaires; . responded to approximately 280,000 enquiries through our Customer Contact Centre; . signed on over 330 municipal offices and library branches to offer access to MPAC's AboutMyProperty* to properly taxpayers in their communities for a total of 600 offering this service; and . continued our successful outreach program, hosting more than I,400 meetings with municipalities, government representatives and property taxpayer groups. Last year, M PAC was also recognized as one of Greater Toronto's Top Employers for the second year in a row. Correspondence dated April 28, 2011 from MPAC regarding "2010 Annual Report and Financial Statements". Page 31 of 129 DELIVERY OF THE 2O1O ENUMERATION ln addition to property assessment products and services, MPAC also provided a number of enumeration-related products and services in support of the municipal and school board elections this year. Some of the highlights of M PAC's enumeration efforts include: . extensive communications and outreach initiatives with municipal and school board stakeholders and the addition of information materials to MPAC's website; . participation in election training sessions held by the Association of Municipal Managers, Clerks and Treasurers of Ontario; . mailing of approximately 2,4 million Municipal Enumeration Forms to households to update the tenant and occupant information in MPAC's assessment database; . processing the approximately 879,000 forms that were completed and returned to us; and . delivery of Preliminary Lists of Electors and Voter Notification Files to 414 municipalities, 24 school boards conducting their own elections and 10 District Social Services Administration Boards. MPAC still faces a number of challenges in gaining much needed access to key birth and death information and will continue its efforts in this area, A post-enumeration review will take place in 20.l 1 with key internal and external stakeholders to ensure MPAC continues to improve its municipal and school board-related products and seryices. SUPPORTING OUB GOMMUNITIES ln 201 0, employees were once again, generous with their time, talent and expertise to support the communities where they live and work. The annual United Way campaign has been a part of the organization for many years and every year our campaign is distinguished by the spirit, energy and enthusiasm of the MPAC team and their fundraising efforts. The employee-driven Community lnvolvement Committee also works to support local communities across the province or, in some cases, even around the world. One employee travelled to Haiti as an aid volunteer following last year's devastating earthquake. After sharing his story in the employee newsletter, the Community lnvolvement Committee helped him launch a successful fundraiser. The monies raised were donated to one of the families he met and helped them rebuild their home. Healthy communities require a healthy planet, and the Sustainability Committee is committed to empowering employees to conserve resources and reduce our ecological footprint. The popular cell phone and battery recycling collection kits, available in our offices across the province, is just one example of the many initiatives launched in 2010. Greater Toronto's Top Employers Correspondence dated April 28, 2011 from MPAC regarding "2010 Annual Report and Financial Statements". Page 32 of 129 5 fr/b May 4rh,2011 Mayor Paul Ens and Council Municipality of Bayham 9344 Plank Road, P.O. Box 160 Straffordville ON NOJ 1Y0 Re: lncreased Hours of Operation, Bayham and Port Burwell Libraries Dear Mayor Ens and Members of Council: I am pleased to inform you that Elgin County Council has approved an increase to hours of operation at both Bayham and Port Burwell branches of the Elgin County Library effective May 1st,2011. The Bayham branch has been increased 12 hours per week and the Port Burwell branch 3 hours per week, Attached you will find the report outlining the increased hours of operation for both of these locations. This increase to service was the result of a substantial rise in circulation activity in recent years, particularly at the Bayham branch. We welcome the opportunity to appear before Council to further explain patterns of usage at both libraries and also future plans/needs in regards to the facilities. ln conclusion, allow me to thank the Municipality for your on-going support of library services in the community. Director of Community and Cultural Services Cc: Mark McDonald, CAO Eileen de Jager, Supervisor Encl: Elgin County Council Report, Approved April26th,2011 Gounty of Elgln Community and Cultural Services 450 Sunset Dr¡ve St. Thomas, On NsR 5V1 Phone: 519- 631-1460 www.elgin-county.on.ca Brian Masschaele Protressive by Nature Correspondence dated May 4, 2011 from County of Elgin regarding "Increased Hours of Operation, Bayham and Port Page 33 of 129 ,r Elgrn{t*tnt}. REpoRT To couNTy couNcrL FROM: Eileen de Jager, Library Supervisor Brian Masschaele, Director of Community and Cultural Services DATE: April14th,2011 SUBJECT: Bayham / Port Burwell Libraries lncreased Hours of Operation INTRODUGTION: County Council approved an increase to the hours of operation at Bayham / Port Burwell libraries at the February 15th,2011 meeting. This report requests Council's endorsement on new open hours for these two locations based on the previously approved increase of '15 hours per week. DISCUSSION: Staff are recommending the following schedule of open hours for Bayham and Port Burwell Libraries based on Council's previously approved recommendation to increase hours of operation by 15 atthose locations: l2 Additional open hours for Bavham (Straffordville) PREVIOUS HOURS PROPOSED HOURS ADDITIONAL HOURS Mondays 10-8pm 10-8pm 0 Tuesdays 2-8pm 10-8pm 4 Wednesdays Closed Closed 0 Thursdays 2-8pm 10-8pm 4 Fridays 2-5pm 10-5pm 4 Saturdays 11-2pm 1-4pm 0 TOTAL 28 40 12 Correspondence dated May 4, 2011 from County of Elgin regarding "Increased Hours of Operation, Bayham and Port Page 34 of 129 3 Additional open hours for Port Burwell PREVIOUS HOURS PROPOSED HOURS ADDITIONAL HOURS Mondays Closed 2-5pm +3 Tuesdays 3:30-8pm 2-7pm +0.5 Wednesdays Closed Closed 0 Thursdays 2:30-8pm 2-7pm -0.5 Fridays Closed Closed 0 Saturdays 10-12pm 10-12pm 0 TOTAL 12 15 3 GONGLUSION: The 15 additional open hours for Bayham and Port Bunruell branches of the Elgin County Library will ensure an appropriate level of service to the community. Staff will nevertheless continue to monitor public feedback on these adjustments and adjust if necessary. lf approved, Council can be assured that these revised hours will be widely publicized. RECOMMENDATION: THAT the hours of operation for Bayham / Port Burwell branches of the Elgin County Library as outlined in the report entitled "Bayham / Port Bunruell Libraries Increased Hours of Operation" dated April 14th, 2011 be hereby approved effective May 1 't, 2011. Respectfully Submitted Brian Masschaele Director of Community and Cultural Services Eileen de Jager Library Supervisor Approved for Submission Mark G. McDonald Chief Administrative Officer Correspondence dated May 4, 2011 from County of Elgin regarding "Increased Hours of Operation, Bayham and Port Page 35 of 129 Page 36 of 129 5l*I Eâi'åiå''".' ãli'åoTement 4905 Dufferin Street Toronto, ON M3H 5T4 May 6,2011 Dear Landowner, Re: Consultation on the Proposed Recovery Strategy for the Acadian Flycatcher and Hooded Warbler in Canada Environment Canada, Canadian Wildlife Service has developed a proposed recovery strategy for two birds at risk: the Acadian Flycatcher (Empidonax virescens) and Hooded Warbler (Wilsonia citrina). This recovery strategy was prepared in cooperation with the Province of Ontario (Ministry of Natural Resources) and Long Point Region Conservation Authority. The Species at Risk Act (SARA) requires that a plan must be made for the recovery of each of the species listed on Schedule 1 of the Act (the legal list). These planning documents are called recovery strategies, action plans, and management plans. These documents must address major threats to the species as well as identify what habitat is critical to their survival or recovery. The government must give landowners and the public an opportunity to comment on these documents before they are finalized. The Acadian Flycatcher is listed as Endangered under both the federal Specles at Risk Act and Ontario's Endangered Species Act, 2007. The Hooded Warbler is listed as Threatened under the federal Specles at Risk Act and as Special Concern under Ontario's Endangered Species Act,2007. The Canadian population of the Acadian Flycatcher is confined almost entirely to the Carolinian forest region in southwestern Ontario, where numbers range from 35 to 50 pairs in any given year. The number of Hooded Warblers in Ontario has increased from 88 territorial males in '1997, to an estimated 436 territorial males in 2007 . A single recovery strategy for these two species has been developed due to the similarity in forested habitats, threats, and recovery approaches. Recovery strategies identify population and distribution objectives, approaches to address known threats to the species, and critical habitat of the species, to the extent possible. Critical habitat is the habitat necessary for the survival or recovery of a species. Critical habitat has been identified in the proposed recovery strategy using two criteria: habitat suitability and multi-year occupancy. ln order for an area to be considered critical habitat, it must meet both the habitat suitability and multi- year occupancy criteria, as outlined in the recovery strategy. A summary of the recovery strategy including the criteria used to identify critical habitat for Acadian Flycatcher and Hooded Warbler is enclosed. You are receiving this letter because you have proposed critical habitat for Acadian Flycatcher and/or Hooded Warbler on your property. Your address and PIN (Property ldentification Number on the mailing label) were obtained through Ontario's Electronic Land Registration System or a Land Registry Office. Correspondence dated May 6, 2011 from Environment Canada regarding "Consultation on the Proposed Recovery Strategy for Page 37 of 129 SARA recognizes the important role landowners play as stewards of Canada's natural heritage. The intent of the Act is that, to the extent possible, recovery actions on private lands are taken voluntarily and through stewardship measures. The proposed recovery strategy for the Acadian Flycatcher and Hooded Warbler in Canada is posted online for a public comment period. You can view the proposed recovery strategy on the Species at Risk Public Registry atw¡tw.sararegistry.gc.ca by searching for'Acadian Flycatche/ or 'Hooded Warbler'. Once on the species webpage, look for the "Recovery Strategy for the Acadian Flycatcher (Empidonax virescens) and the Hooded Warbler (Wilsonia citrinal in Canada 120'lU" near the bottom of the page. Alternatively, contact Laura Kucey by phone: 416-739-4254 or email: speclesafrisk_ontario@ec.gc.ca for a copy of the recovery strategy. We invite you to provide comments on the proposed recovery strategy for the Acadian Flycatcher and Hooded Warbler. Your comments are important to the development of the final recovery strategy for these species. Please submit your comments bv June 30, 2011. They can be submitted online, via e-mail: specresafrlsk_ontario@ec.gc.ca, faxed or mailed to: Laura Kucey Canadian Wildlife Service - Ontario Environment Canada 4905 Dufferin Street Toronto, ON M3H 5T4 Fax: 416-739-5845 Following the public comment period, Environment Canada will consider all submitted comments and incorporate any necessary changes into the final recovery strategy. For more information about species at risk in Canada, please visit the SAR Public Registry at www. sarareg istry. gc. ca. Sincerely, Susan Humphrey Regional Director Canadian Wildlife Service - Ontario Enclosure Correspondence dated May 6, 2011 from Environment Canada regarding "Consultation on the Proposed Recovery Strategy for Page 38 of 129 Acadian Flycatcher (Empidonax vìrescens/ and Hooded Warbler (Wilsonia citrinal Proposed Recovery Strategy Summary As part of its strategy for the protection of species at risk, the Government of Canada proclaimed the Species af Risk Act (SARA) in 2003. The Act requires that a recovery strategy be developed for each listed Extirpated, Endangered and Threatened species in order to lessen known threats and help the species at risk of extirpation or extinction to recover. Status The Acadian Flycatcher is listed as Endangered under both the federal Species at Risk Act and Ontario's Endangered Species Act, 2007. The Hooded Warbler is listed as Threatened under the federal Specles at Risk Act and Special Concern under Ontario's Endangered Species Act, 2007. Description and Distribution Both the Acadian Flycatcher and the Hooded Warbler are considered area-sensitive species with a preference for extensive tracts of deciduous forests. A single recovery strategy for these two species has been developed due to the similarity in forested habitats, threats, and recovery approaches. The Acadian Flycatcher breeds throughout much of the eastern United States and northward into southern Ontario, where it reaches the northern limit of its breeding range. ln Canada, the Acadian Flycatcher is confined almost entirely to the Carolinian forest region, where between 35 and 50 pairs are believed to nest in any given year. Its continental population has experienced an average, annual downward trend since 1966; however, the Ontario numbers have been relatively stable since 1997. During the breeding season, the Hooded Warbler is widely distributed in woodlands throughout the United States and sparingly in southern Ontario, where it reaches the northern limit of its breeding range. ln recent years, Hooded Warbler numbers have increased in Ontario, from 88 territorial males in 1997, to an estimated 436 territorial males in 2007. Threats D¡stribution ofthe Acadian Flycatcher (TOP) and Hooded Warbler (BOTTOM) in Ontario during the first (1981-1985) and second (2001-2005) Ontario Breeding Bird Atlas. For full sized maps, see the recovery strategy onl¡ne: www.sararcgistry.gc.ca With the removal of most of the original Carolinian deciduous forest cover, many of the remaining forests are too small and isolated to accommodate Acadian Flycatchers, Hooded Warblers, and other species that depend on the specialized habitats found in large, mature forests. Specific threats to the Hooded Warbler include diameter limit tree harvest (removal of oldest and largest trees); eliminating closed canopy forest conditions required by Acadian Flycatchers, and increasing brood parasitism and predation rates. Other threats include development for housing and/or agricultural purposes, changes in water cycles (drainage of wetlands and construction of dams), invasive species and climate change. This summary of the proposed recovery strategy has been prepared to provide information on the general intent of the strategy. The full strategy is available by conlacting the Canadian Wildlife Service-Ontario af speciesafnsk_ontario@ec.gc.ca or by visiting the Species af R,sk Public Registry: www.sararegistry.gc.ca and searching for'Acadian Flycatche/ or'Hooded Warbler'. sÕæátu(lF4 ft 3:it" Correspondence dated May 6, 2011 from Environment Canada regarding "Consultation on the Proposed Recovery Strategy for Page 39 of 129 Population and Distribution Objectives Acadian Flycatcher. The population and distribution objective for the Acadian Flycatcher is to maintain the current population of between 35 and 50 pairs distributed within the species' current Ontario range. Hooded Warbler:The population and distribution objective is to increase the number of Hooded Warbler breeding pairs to 500 distributed within the species'current Ontario range. Broad Strategies and General Approaches to Meet Objectives 1. Develop and contribute to stewardship information and outreach materials 2. Collaborate with appropriate agencies to develop and implement outreach material and management strategies for invasive species3. Encourage appropriate habitat stewardship and restoration4. ldentify protection strategies where necessary to safeguard critical habitat 5. Encourage application of appropriate protection tools including legislation, policies and stewardship strategies 6. Encourage incorporation of habitat needs into management planning for public and private lands 7. Collect Ecological Land Classification habitat data for areas not yet characterized 8. Conduct population and habitat surveys9. Monitor threats 10. Characterize the habitat used by Acadian Flycatcher during all life cycle stages 1'1. Collect detailed information on the use of identified critical habitat by Hooded Warblers during post-fledging and pre-migratory period 12. Determine cause of the population increase in Hooded Warbler 13. Assess the scope of the threats facing the Acadian Flycatcher and Hooded Warbler outside of Canada 14. lf needed, work with other countries' government agencies, researchers, and non-government organizations to benefit the species' recovery in the species'wintering grounds and U.S. breeding grounds CriticaI Habitat SARA requires that critical habitat be identified using the best available scientific information on the species, regardless of land tenure. Biologists and recovery scientists give advice on the type, amount, and location of habitat required to meet recovery aims. Using this advice, initial recommendations for critical habitat are made by federal agencies in a draft recovery strategy. The draft is then reviewed by other government agencies, First Nations, directly affected landowners and the public. Ultimately, the federal Minister of the Environment identifies critical habitat in a final recovery strategy or action plan for each listed species. lnformation considered when identifying critical habitat includes: studies of the habitat needs of the species; documented recent occurrence information; analysis of aerial photos; computer models; local knowledge from volunteer citizen scientists and stewards; and knowledge based on Aboriginal Traditional Knowledge. The information below is adapted from the proposed Recovery Strategy. For a full description of critical habitat, please refer to the strategy online: www.sararegistry.gc.ca/documenVdefault e.cfm?documentlD=934 Acadian Flycatcher Critical habitat is identified in the recovery strategy as the area of suitable habitat currently known to be occupied (confirmed, probable, or possible breeding evidence of Acadian Flycatchers during the breeding season for at least two separate years from 1995 to 2009 and where at least one of these records was categorized as confirmed or probable evidence of breeding in any single year from 1995 to 2009). Acadian Flycatcher suitable habitat includes large blocks of relatively undisturbed, mature, deciduous or mixed forests, as well as steep, forested ravines. As a result, suitable habitat for the Acadian Flycatcher has been identified in forests and riparian areas. ln forests, suitable habitat consists of large continuous blocks of relatively undisturbed, mature, deciduous or mixed forests. lt contains a closed canopy structure, a relatively open understorey and sparse ground cover layer This summary of the proposed recovery strategy has been prepared to provide information on the general intent of the strategy. The full slrategy ¡s available by contacting the Canadian Wildlife Service-Ontario at specr'esafn'sk_ontario@ec.gc.ca or by visiting the Specres at Rlsk Public Registry: www.sararegistry,gc.ca and searching for'AcadÌan Flycatcher'or'Hooded Warbler'. Correspondence dated May 6, 2011 from Environment Canada regarding "Consultation on the Proposed Recovery Strategy for Page 40 of 129 and is typically dominated by combinations of tree species including maple-beech, oak-maple, and beech- hemlock. Swamps or sites with permanent or temporary ponds or streams are also typical in suitable habitat, although they may be difficult to detect in some years due to drought or low water tables. ln riparian sites (sites associated with watercourses), Acadian Flycatcher territories often follow watercourses. ln these areas, suitable habitat is the connected forest within the ravine (i.e. from the watercourse to the top of bank) to a distance of up to 1 km upstream and downstream of the observation or to the end of contiguous habitat, whichever comes first. Hooded Warbler Critical habitat is identified in this recovery strategy as the area of suitable habitat currently known to be occupied (confirmed or probable breeding evidence of Hooded Warblers during the breeding season for at least two separate years from 2000 to 2009). Hooded Warbler suitable habitat includes mature continuous deciduous or mixed forests with canopy gaps that have been created through tree-fall or by selective logging. For both species, suitable habitat is the contiguous forest. A forest is considered contiguous where it is a connected forested area. Forested patches separated by human-made features, including municipal gravel roads, unmaintained roadways and utility lines, are not considered contiguous. Additional critical habitat may be identified across the range as new information becomes available. Activities that are likely to result in the destruction of critical habitat For Acadian Flycatcher and Hooded Warbler, activities likely to result in the destruction of critical habitat include, but may not be limited to: Acadian Flycatcher Hooded Warbler Diameter-limit tree harvesting, development for housing or agricultural purposes, and other activities that are detrimental to the retention of mature trees and/or canopy cover in critical habitat locations. These activities destroy critical habitat because they eliminate the closed canopy condition required by Acadian Flycatchers. Activities that cause radical or lasting alterations to hydrological regimes, such as the drainage of wetland, the construction of dams and infilling of swampy lowlands. These activities can destroy critical habitat by altering the open understorey conditions preferred by Acadian Flycatchers in riparian areas. Activities that create habitat fragmentation such as the construction of infrastructure and the development of roads, trails and footpaths. These activities can result in the destruction of critical habitat because they reduce the area of contiguous and relatively undisturbed forest required by the species. Upgrades and / or maintenance of existing infrastructure (e 9., buildings and roads) either within or adjacent to critical habitat, as Acadian Flycatchers appear to avoid areas of anthropogenic activity. Diameter-limit tree harvesting, development for housing or agricultural purposes, and other activities that are detrimental to the retention of mature trees and canopy openings in critical habitat locations. These activities destroy Hooded Warbler critical habitat which consists of mature trees, contiguous forest and small canopy gaps. Additionally, such practices can increase brood parasitism and nest predation rates. Activities that cause habitat fragmentation, such as the construction of infrastructure, the development of roads, trails and footpaths. These activities destroy critical habitat by reducing the area of contiguous and relatively undisturbed forest required by Hooded Warbler and also lead to increases in brood parasitism and nest predation. Upgrades and/or maintenance of existing infrastructure (e.9., buildings and roads) either within or adjacent to critical habitat, which can damage or reduce the dense, shrubby vegetation used during Hooded Warbler nesting and posl fledging periods. Activities that cause soil erosion and compaction, such as the use of motorized vehicles (e.9., snowmobiles, all-terrain vehicles), which can result in the destruction of critical habitat by introducing invasive species and destroying the native understorey required by the species. This summary of the proposed recovery strategy has been prepared to prov¡de ¡nformat¡on on the general intent of the strategy. The full strategy ¡s available by contacting the Canadian WÌldlife Service-Ontario af speciesatnsk_ontario@ec.gc ca or by visiting the Spectes at Rrsk Public Registry: www.sararegistty.gc.ca and searching for'Acadian Flycatcher'or'Hooded Warbler'. Correspondence dated May 6, 2011 from Environment Canada regarding "Consultation on the Proposed Recovery Strategy for Page 41 of 129 Measuring Progress Acadian Flycatcher. To measure progress, every five years, success of recovery strategy implementation will be measured against the following performance indicators:. Continued persistence of between 35 and 50 pairs of the Acadian Flycatcher in Canada. The current distribution of Acadian Flycatchers in Canada has been maintained Hooded Warbler. To measure progress, every five years, success of recovery strategy rmplementation will be measured against the following performance indicators:. Breeding population increased to 500 pairs in Canada. The current distribution of Hooded Warblers in Canada has been maintained One or more action plans will be posted on the Species at Risk Public Registry for the Acadian Flycatcher and the Hooded Warbler by December,2016. Terms used in the recovery document summary Brood parasitism: Some birds are brood parasites. They lay their eggs in the nests of other kinds of birds; the 'hosts' incubate and rear the young, often at the expense of their own offspring. Brown-headed Cowbirds (Molothrus afer) are common brood parasites in North America. Critical habitat: The habitat that is necessary for the survival or recovery of a listed species Multi-year occupancy: Breeding evidence over multiple years Acadian Flvcatcher: confirmed, probable, orposslb/e breeding evidence of Acadian Flycatchers during the breeding season for at least two separate years from 1995 to 2009 and where at least one of these records was categorized as confirmed or probable evidence of breeding in any single year from 1995 to 2009 Hooded Warbler: confirmed or probable breeding evidence of Hooded Warblers during the breeding season for at least two separate years from 2000 to 2009 Species at Risk: Schedule l: Official list of species that are classified as extirpated, endangered, threatened, and of special concern under the federal Species at Risk Act Extirpated Species: Species that no longer exist in the wild in Canada, but exist elsewhere in the wild such as the Greater Prairie-Chicken Endangered Specres: Species that are facing imminent extirpation or extinction, such as the Butternut, Barn Owl, and Spotted Turtle Threatened Specres: Species that are likely to become endangered species if nothing is done to reverse the factors leading to their extirpation or extinction, such as the Red-headed Woodpecker, Goldenseal, and Canada Warbler Specres of Special Concern'. Species that may become threatened or endangered species because of a combination of biological characteristics and identified threats, such as the Monarch, Spring Salamander, and Yellow Rail This summary of the proposed recovery strategy has been prepared to provide informatíon on the general intent of the strategy. The full strategy is available by contacting the Canadian Wildlife Service-Ontario af specresafnsk_ontario@ec.gc.ca or by visiting the Species at Rrsk Public Registry: www.sararegistry.gc.ca and searching for'Acadian Flycatche/ or'Hooded Warbler'. Correspondence dated May 6, 2011 from Environment Canada regarding "Consultation on the Proposed Recovery Strategy for Page 42 of 129 5 A lç" LONG POINT REGION CONSERVATION AUTHORITY BOARD OF D¡RECTORS - MINUTES April 6, 2011 (as approved at the Board of Directors meeting held May 4,2011) Members in attendance: L. Bartlett, D. Beres, R. Chambers, B. Chanyi, M.Columbus, R. Geysens, E. Ketchabaw, R. Sackrider and D. Travale. Staff in attendance: C. Evanitski, D. Holmes, B. Hodi, and D. Mclachlan. Regrets: C. Grice. The LPRCA Chair called the meeting to order at 6:35 pm Wednesday, April 6th, 2011 ADDITIONAL AGENDA ITEMS MOTION A-49 moved: E. Ketchabaw seconded: D. Travale That the LPRCA Board of Directors add "Erosion Control Assistance Program - Otter Valley Naturalists East Beach Project & Gilvesy Gulley Erosion Project" as item 10 (i)tothe Aprit'dh, 2011 agenda. CARRIED DISCLOSURES OF INTEREST None DEPUTATIONS None MINUTES OF PREVIOUS MEETINGS MOTION A-50 moved: D. Travale seconded: E. Ketchabaw THAT the minutes of the LPRCA Board of Directors Annual General Meeting held February 2dh, 201 1 and the speciat conference catt hetd March 1 |th, 201 I be adopted as circulated. CARRIED BUSINESS ARISING a) Future Tree Planting Funds The Lands & Waters Supervisor reviewed the tree planting programs and clean water initiatives, sponsored by various government sources, offered by LPRCA. While allthe programs are beneficial, each program is unique which makes it difficult to compare whether one program is better than another regarding cost reccvery. ln response to questions from the Board, $200, 000 revenue flows through the Authority to the FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -1- Long Point Region Conservation Authority Board of Directors minutes of meeting held April 6, 2011. Page 43 of 129 watershed. The wages earned by the Lands & Waters Supervisor is covered, for the most part, through various programs. MOTION A-51 moved: B. Chanyi seconded: M. Columbus That the LPRCA Board of Directors receives staff's Future Tree Planting Funds report for information. CARRIED REVIEW OF COMMITTEE MINUTES MOTION A-52 moved: M. Columbus seconded: B. Chanyi That the minutes from the Backus Advisory Board meeting of November 1/h,2010 be received as information. CARRIED CORRESPONDENCE MOTION A-53 moved by: E. Ketchabaw seconded: D. Travale That correspondence outtíned in the Board of Directors' Agenda of Aprit dh, 2011 be received for information. CARRIED DEVELOPMENT APPLICATIONS a) MID-MONTH CONFIRMATION MOTION A-54 moved: D. Travale seconded: E. Ketchabaw That the LPRCA Board of Directors approves the following Development Applications: A. For Work under Section 28 Regulations, Development, lnterference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), NC-g/t t HC-7/11 B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPBCA's mandate and related Regulations. CARRIED b) NEW APPLTCATTONS The Planning Department requested approval for four applications. FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -2- Long Point Region Conservation Authority Board of Directors minutes of meeting held April 6, 2011. Page 44 of 129 MOTION A-55 moved by: M. Columbus seconded: R. Chambers That the Board of Directors of the LPRCA approves the following Development Applications: A. For Work under Section 28 Regulations, Development, lnterlerence with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178/06), TtL-|/l 1 NC-10/1 1 NC-í 1/1 1 HC-8/1 1 B. That the designated officers of LPRCA be authorized to complete the approval process for these Development Applications, as far as it relates to LPRCA's mandate and related Regulations. CARRIED NEW BUSINESS a) CALENDAR REVIEW The Community Relations Supervisor advised that school classes started at Backus this past Mond ay Íór the 201 1 season. There are two events being held April 30th. Staff will be attendíng the Earth Day event at Backus but no staff is available to help the Scouts plant trees at the Ferguson property. Board of Directors meetings Íor 2011 will continue to have a start time of 6:30 pm. MOTION A-56 moved by: R. Chambers seconded: E. Ketchabaw That the LPRCA Board of Directors receives the April Calendar Review Beport as information. CARRIED b) GENERAL MANAGER'S REPORT The GM thanked the Board for the opportun¡ty to attend the ROMA conference. He met with a company to discuss green roof options and he and the Chairman attended a Green lnfrastructure workshop. Both responded to the Members questions. MOTION A-57 moved by: E. Ketchabaw seconded: M. Columbus That the LPRCA Board of Directors receives the General Manager's Report for the ltt quarter of 2011 as information. CARRIED c) 2011 MOTOR POOL PURCHASES FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -3- Long Point Region Conservation Authority Board of Directors minutes of meeting held April 6, 2011. Page 45 of 129 Ads were again placed in local papers advertising for one new 7-passenger van. Two tenders were received. MOTION A-58 moved by: R. Chambers seconded: L. Bartlett That the LPRCA Board of Directors accept the tender submitted by Demeyere Chrysler Dodge Jeep for the purchase of one new seven passenger van for a total submitted price of $23,268.96 including all applicable taxes. CARRIED d) TIMBER TENDER - HAMMOND TRACT The Field Superintendent was pleased with the bid noting that the high Canadian dollar is reducíng the revenues for the forestry industry. LPRCA policy states that forestry activities are restricted as of April 1't and can begin again mid to late August. MOTION A-59 moved by: R. Chambers seconded: L. Bartlett That the LPRCA Board of Directors accepts the tender submitted by Porter Lumber Ltd for marked standing timber at the Hammond Tract for a total tendered price of 847,100.00. CARRIED e) BOARD DONATION MOTION 440 moved by: B. Chanyi seconded: R. Chambers That the LPBCA Board of Directors authorizes Corporate Seruices staff to issue a charitable receipt of $124.29 to the Chair of LPRCA for the donation of a Magellan GPS. CARRIED f) SGATTER PLANTTNG TENDER LPRCA received three tenders for the spring 2011 scatter planting. The winning bid was received from a company new to LPRCA. The Lands and Waters Supervisor contacted three references for Cedar Springs Landscape Group Ltd. and was satisfied with their recommendations. MOTION A-61 moved by: B. Chanyi seconded: R. Chambers THAT the LPRCA Board of Directors approves the tender received from Cedar Springs Landscape Group Ltd. for a total of $11,693.65 (taxes included) for LPRCA's Spring 2011 Scatter and Pod Planting contract. CARRIED FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartleü, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -4- Long Point Region Conservation Authority Board of Directors minutes of meeting held April 6, 2011. Page 46 of 129 g) ROW PLANTTNG TENDER LPRCA received two bids for the spring 2011 row planting. MOTION A-62 moved by: B. Chanyi seconded: L. Bartlett THAT the LPRCA Board of Directors approves the tender received from Cedar Springs Landscape Group Ltd. for a total of $4,908.72 (tax included) for LPRCA's Spring 2011 Row Planting contract. CARRIED h) TENDER TO SUPPLY AND PLANT NATTVE SEED MtX - RENDULTCH/HAZEN The Lands & Waters Supervisor explained that the lowest bidder could not provide 47 of the 69 species specified in the tender package. Therefore, the contract should be granted to the higher bidder who could provide all but 12 of the species requested. MOTION A-63 moved by: B. Chanyi seconded: L. Bartlett THAT the LPRCA Board of Directors approves the tender received from Acorus Restoration for a total of $19,996.86 (tax included) for the supply and planting of a native seed mix on Nature Conseruancy Canada's Rendulich and Hazen properties. CARRIED ¡) EROSION CONTROL ASSTSTANCE PROGRAM - OTTER VALLEY NATURALISTS EAST BEACH PROJECT & GILVESY GULLEY EROSION PROJECT MOTION A-64 moved by: R. Chambers seconded: E. Ketchabaw THAT the LPRCA Board of Directors approves staffs recommendation that funding of 50% up to 61000.00 under LPRCA's Conseruation Seruices - Erosion Control Assistance Program be granted to both the Otter Valley Naturalists East Beach Project and Bryan Gilvesy's Gulley Erosion Project. CARRIED MOTION A-65 moved by: D. Beres seconded: B. Chanyi That the LPRCA Board of Directors does now enter into an "ln Camera" session to discuss: ! the security of the property of the Conseruation Authority. CARRIED MOTION A-66 moved by: E. Ketchabaw seconded by: D. Beres FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Graig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -5- Long Point Region Conservation Authority Board of Directors minutes of meeting held April 6, 2011. Page 47 of 129 That the LPRCA Board of Directors does now adjourn from the "ln Camera"session. CARRIED MOTION A-67 moved by: R. Chambers seconded by: M. Columbus THAT the LPRCA Board of Directors accepts the confidential staff report regarding a property matter as presented by the Geherat Manager at the April dh, 2011 Board of Directors' meeting as information. CARRIED MOTION A-68 moved by: D. Travale seconded by: B. Chanyi That the LPRCA Board of Directors accepts the tender submitted by Porter Lumber Ltd. for marked standing timber located at the Sowden Tract for a total submitted price of ç19 s00.00. CARRIED The Chairman adjourned the meeting at 8:10 pm. Ron Sackrider Vice-Chairman Dana Mclachlan Administratíve Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale -6- Long Point Region Conservation Authority Board of Directors minutes of meeting held April 6, 2011. Page 48 of 129 <. MUSEUMS BAYTIAM C o¿ Minutes of April l3,20ll Meeting Bayham Municipal Office, Straffordville, Ontario Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre, Ray Maddox, Brian Masschaele, Mat Schafer, Anna Schafer, Jean Woon. Regrets: Councillor Tom Southwick, Cheryl Peters, Ron Bradfield. 1. CALL TO ORDER: Vice-Chairman called the meeting to order at7:02 2. DECLARATION OF PECUNIARY INTEREST: None 3. AGENDA: It was moved by J.V/oon and seconded by B.Masschaele that the agenda be approved with additions. Motion Carried. UnderNewBusiness: a) Eastern Star financial donation to Building Fund. 4. MINUTES: It was moved by L.Acre and seconded by M.Schafer Carried. 5. CORRESPONDENCE: a) Newspaper Clipping notes that Malahide Township received $116,200 for a Barn Quilt cultural tour to promote Amish culture. Donna Lunn is coordinating the project. B.Masschaele suggested that this project would compliment our Barn Quilt efforts. b) South Norwich Historical Society: notification of Blacksmithing Basics Course on May 14 &,15. $75lperson. J.Woon advised that she ís a member of Ontario Artists Blacksmith Association and will be happy to share/demonstrate the craft with members. 4 Staples in Tillsonburg will recycle old electronics at no charge. 6. REPORTS: Ä) Marine Museum Report: No report B) Edison Museum Report: Paul McCord will begin the painting near the end of May. The old apple tree on the Edison lawn needs to be cut down. Jean & Ted'Woon volunteered to clean up the mess and take away the wood. It was moved by J.'Woon and seconded by C.Buchanan that Council direct PW staff to cut down the apple tree on the Edison Museum yard. Motion Carried. Flagpole needs to be lowered so students can sand and paint it. C) New Edison Building Committee: No report. Museums Bayham minutes of meeting held April 13, 2011. File: C06 Page 49 of 129 Museums Bayham April l3,20ll 2 T.MATTERS OUT OF THE MINUTES: a) Barn Quilt Meeting: C.Buchanan attended a March meeting to organize efforts to develop a County-wide Barn Quilt cultural trail. Each municþality is asked to submit 12-15 photos of potential locations for barn quilt posters. Each should show the view from the road and include the 9l I number. The financial plan includes 20 8'X8' signs throughout the county. The next meeting is scheduled for April29. b) Tillsonburg Home & Rec. Show: March 25,26,27 Both C.Buchanan and B.Hickey thariked committee members who volunteered at our display throughout the show. The Historical Society made several new contacts. c) St. Thomas llome & Rec. Show: April I - 3. C.Buchanan delivered a few artefacts to add to Elgin's display. Tillsonburg and St.Thomas. Motion Carried. d) Flags: New flags have been installed. 7. NE\ü BUSINESS: a) Furniture from Ingulfsrud Family: This summer, an Ingulfsrud family member will attend the old Vienna Hall, to inspect some old furniture originallybelonging to their family, to determine if they would like to reclaim it or officially donate it. b) Old Vienna Town llall Engineer Assessment: R.Maddox reported that the engineer has determined that $16,000 would be sufñcient to repair the foundation cornetr of the building. c) Student Hiring: Applications are due April25. Interviews will take place l:N-day 2-4. Volunteers are required to assist L.Milla¡d with interviews. It was moved by C.Buchanan and seconded b)¡ J.Woon that Museums Bayham recommends to Council that they seek to hire each spring a senior student to oversee the other iunior students at both sites. and that this senior student receive sligúrtly higher wages. ( $2Ærour more as per the draft budget). Motion Carried. It was noted that this request was originally made in our October 2010 minutes. Young Canada \Morks pays 50% of student wages. Museums Bayham minutes of meeting held April 13, 2011. File: C06 Page 50 of 129 Museums Bayham April l3,20ll 3 d) Eastern Star Donation: The Eastern Star has made a monetary donation to the Edison Building Fund in honour of KC Emerson. e) School Tours: llulay27:. Wallenstein School Tour. 10:00 am. B.Hickey will assist students at Marine Museum and J.Woon will assist students at Edison Museum. April 12 & 13: Pt.Burwell Public School JK/SK classes will visit Marine Museum & Lighthouse. B.Hickey, C.Buchanan, R & B. Bradfield will assist. $þrrnpiker Tour: May 8 (Mother's Day).Volunteers needed. 9. NEXT MEETING: WednesdayMay ll,20l7 at7:00 pm Municþal ofEce. 10. ADJOTIRNMENT: It was moved by R.Maddox and seconded by B.Masschaele that the meetine be adjourned at 8:25 pm. Cbairman Secretary Museums Bayham minutes of meeting held April 13, 2011. File: C06 Page 51 of 129 Page 52 of 129 s MUNICIPALITY OF BAYHAM P.O. BOX 160, STRAFF'ORDVILLE, ON. NOJ 1y0 April14,2011. COL PRESENT: Robert & Jeanette Heil, Cheryl Peters, A¡villa Beckett, Harris Teall, Bob Graham, BarbOuellette, Corþ Ouellette, Ray Maddox, Dorotþ Godby, Betty Lou Wallington, and Jim McCallum . NOTE: I am missing the sign in sheet so if yo* n¿rme iJ not on the mlnutós please let meknow on the 12th. & I will add it. I know I missed a few. President Ray Maddox called the meeting to order at7:3},welcoming members and guests. A motion to accept the minutes of February 10, 2010 was made by Je-annette Heil,2Ñ. UV gurrir f.¡tMotion carried. GUEST SPEAKER: Jim Mc cailum was introduced by Robert HeÍl. Jim Mc Callum amember of the Elgin the names offthe cenotaphs in Elgin C it. The Genealogy Society has indexed names were missing' Letters home were sometimes printed in the trewspapers then fried to findAfter a list that a highining Library & & he tuaries to help find ftrmes & photos. Ther was the 9l st. Battalion in 1914 the Bell Carter in l916 and the 33 rd. outàf London. The 91" never fought in England as a battalion as they were split up & put in other units. There is a Book of Remembrance in the St. Thomas Elgin pital and yó,r "* r"" tlot many lied about theirage to fight in the war or said they were younger tı bqable to flght. One Port Bruce soldier was reported dLad but was áive and the newsiaper obituary said his fiance survived. She lived to be 98 years old. Dwight Percy Williams who was bom in Vienna lied about his age when he was 15 years old in l9l6,he died at 106. Mr. Mc Callum had several of his books for sale. Ray Maddox thanked our speaker & presented him with a copy of Bayharn Highlites. PRESIDENT'S REPORT & MUSEUMS BAYH-A.M REPORT: Ray reported that we had 8 people at the workshop on repairing paper. CEMETERY REPORT¡ Ray Maddox Ray spoke of the Pioneer Cemetery Group and said they will have a budget meeting on Tuesday. Cheryl Peters reported that she has paid Taylor Insurance. Mary Gladwin am Historical Society her $80.00 fee for teaching the workshop. She will Tfie Corinth Ctaft &. Car Show is being held on June 25 atthe Community of Christ Chtuch. Amotion Bayham Historical Society minutes of meeting held April 14, 2011. Page 53 of 129 was made by Barb Ouellette to participate in and pay for a spot ($15.00) again this year. Cheryt Peters asked if the BHS would sponsor the light bulb race tickets for the Edison Fest. A motion to sponsor the light bulb tickets ì¡ras -Jd" by Corþ-Ouellette &,2ú.ByArvilla Beckett. 'We received a letter from the Ontario Historical Society about renewing membership. A motion was made by Robert Heil to pay the membership to the Ontario Historical Society-2*. By Hanis Teall. Motion canied. Cheryl received an invitation for the BHS to the 150 year celebration to the St. Luke's Anglican Church service on Sunday May 29h.At 4:00 PM inVienna and asked members to attend if possible. Cheryl Pete¡s left the room & a sponger letter was read requesting a donation for the Edison Fest. A motion was made by Jeannette Heil to donate $250.00 to the Edison Fest-2*. By Corþ Ouellette. Motion carried. TREASURERS REPORT: RobertHeil reported as follows. Opening Balance..... ...$4899.41 February Closing balance..... .......84569.7 4 Expenses.. S 409.67 Business Account.... .. $ 128.84 Sha¡eAccount.... ....... $ 75.00 Petty Cash $ 1.09 A motion to accept the treasu¡ers report was made by Robert Heil 2nd. By Betty Lou V/allington. Motion carried. Robert gave us a report on computer he has purchased. A motion was made by Bob Graha¡n to reimburse Robert for the cost of the computer. 2*. By Dorothy Godby. Motion carried. PROGRAM DIRECTOR: Doug Dennis will be our speaker for May, he will be speaking on Indian Artifacts. Our Cheryl Peters spoke to RobinBarker James and he has offered to let us hold our September meeting at his Museum and he will make us a lvar time favoritq Berger Stew if we like. He will give us a tour and slide show. We will all meet at the Eden Community Center and go on to the Museum from there. REFRESHMENTS : Robet & Jeannette Heil will provide refreshments for our May meeting. Cheryl Peters will buy 2 cans of coffee . ADVERTISING DIRECTOR: Dorothy Godby Reported that ou¡ minutes were in the Tillsonburg and Aylmer paper. MYSTERY OBJECT: Haris Teall brought in a dime bank Jeannette Heil & Barb Ouellette guessed the object. NEXT MEETING: }lay l2,20ll at7:30 atthe Municipality of Bayham Office in Cor¡ncil chambers. Please feel free to bring a friend. Bayham Historical Society minutes of meeting held April 14, 2011. Page 54 of 129 Bayham Historical Society minutes of meeting held April 14, 2011. Page 55 of 129 Bayham Historical Society minutes of meeting held April 14, 2011. Page 56 of 129 5 Ministry of lnfrastructure Ministère de I'lnfrastructure Office of the Minister Bureau du ministre 5'h Floor, Mowat Block 5" étage, édifice Mowat 900 Bay Street 900, rue Bay Toronto ON M7A 1C2 Toronto (Ontario) M7A1C2 Tel: 416325-5270 Té1.: 416325-5270 Fax 416 325-8860 Téléc: 416325-8860 wwwontario.calinfrastructure wwwontario.calinfrastructure l'|AY 0 tr 2011 His Worship Paul Ens Mayor Municipality of Bayham PO Box 160,9344 Plank Road Straffordville ON NOJ 1Y0 MOt1825MC-2011-81 òoG oj',bt^t^ Dear Mayor Ens: Mr. Steve Peters, MPP for Elgin-Middlesex-London, forwarded your correspondence regarding Project Ojibwa to me and several of my Cabinet colleagues for consideration. I understand that Minister Chan recently responded to your letter and that discussions are underuay between staff from the Ministry of Tourism and Culture and the Elgin Military Museum regarding Project Ojibwa's potential eligibility for funding through the Community Museum Operating Grant. I encourage the Municipality of Bayham to consider the lnfrastructure Ontario Loan Program that provides low-cost loans to municipalities for capital infrastructure as a potential funding source for improvements to supporting infrastructure. I appreciate Project Ojibwa being brought to my attention. Thank you for writing and please accept my best wishes. Sincerely, ffi Minister c: Steve Peters, MPP Hon. Michael Chan, Minister of Tourism and Culture Hon. Dwight Duncan, Minister of Finance Hon. Sandra Pupatello, Minister of Economic Development and Trade Hon. John Wilkinson, Minister of the Environment Hon. Kathleen Wynne, Minister of Transportation Joe Preston, MP, Elgin-Middlesex-London David Mennill, Warden, Elgin County Correspondence dated May 4, 2011 from Ministry of Infrastructure regarding "Project Ojibwa". Page 57 of 129 Page 58 of 129 Page I ofl 5 I saw the latest A-Channel report on this Ojibwa Project; DÒl, I have simple questions for you to help me clarify some info, my questions are as follows. Will the "Project Ojibwa" completely cover all costs of the sub move? lncluding all costs of the harbor dredge, site construction and finish, and the long term years of cost of up keep to the sub(paint), site parking lot and all buildings on site. And as said on the report, you don't have major funding in place. As also said companies will not have you on their donations lists till next year. From what I read, that is too late.Then why waste the effort to secure the government funding, which has to be done sooner then later. or ls your motives being, once Bayham spends allot of money, causing a sub tax on this pipe dream for all it's residents, will you wash your hands and walk away? Leaving Bayham high and dry? Gary Wencel 12061Plank Road, R.R.# 6 Tillsonburg, ON N4G 4Gg Phone 519-866-5277 email garyg@amtelecom. net Note: Yes my address is R.R. # 6 Tillsonburg, I live in Bayham Township file://C:\Documents and Settings\brenda\Local Settings\Temporary Internet Files\OLK43\... 5l12/2011 Correspondence from Gary Wencel and response from Elgin Military Museum regarding "Project Ojibwa". Page 59 of 129 Page2 of2 phone 519-866-5277 email garyg@amtelecom. net --- Original Message --- From: Executive Director- EMM To: garvg@amtelecom.net Sent: Wednesday, May 11,2011 12:43PM Subject: Sub Cost / Tax Good Afternoon Mr. Wencel; Thank you for your questions and concerns relating to Project Ojibwa. I hope that the information we provide will help to ease your concerns. The story as aired on A - Channel did not, in our opinion, reflect the information that the Museum provided, but seemed to have be 'spun' to reflect the more negative aspects of the Project - although this is not unusual, as a story on "all is going very well" would probably not have been selected for air time. Project Ojibwa is a project of the Elgin Military Museum, not the Municipality of Bayham. As such, the risks will be borne by our Museum, and the rewards, when they flow, will flow to our Museum. The Municipality of Bayham made a proposal to our Museum to be the host community, and, following an extensive review, they were selected as the host community. We are currently in the process of negotiating the final details for the site in Port Bunruell, and the required dredging, and consequently cannot provide specific details until these negotiations are completed. Nonetheless, I can tell you that the Museum will be covering the costs of the physical move, the construction of the Museum building, and the ongoing maintenance of the vessel and building. As to the parking area, the answer will depend on whether we own and operate the parking area, or lease space from the Municipality. The Museum is taking a much larger risk in this Project than the Municipality, and we are only doing so after close to two years of planning and research. lt should be noted that, when all is completed, our Museum will have made a multi-million dollar long term investment in your community. Our Museum has a history of over 25 years of successful operation, and we do not undertake projects of this type without extensive planning and review. Your Council, in their approach to our Museum, indicated that they also felt that this Project would be a benefit to its citizens and the region in general. It ¡s our plan and sincere hope that this Project will provide a benefit to our Museum, your community and the region as a whole, and we look fon¡¡ard to a successful end to our effo¡ts. Yours truly, lan Raven lan Raven Executive Director The Elgin Military Museum slt2/2011 Correspondence from Gary Wencel and response from Elgin Military Museum regarding "Project Ojibwa". Page 60 of 129 s DECISION COMMITTEE OF' ADJUSTMENT MTJNICIPALITY OF BAYIIAM P.O. Box 160, Straffordville, Ontario, NOJ 1Y0 Telephone: (519) 866-5521 Fær: (519) 866-3884 A-04/11 Brian and Jeanette Hiemstra Concession 9 South Part Lot 4, RPl lR3741 Part 3 34-0 I -000-005-04708 53930 Eden Line May 5,2011 May 5,2011 Õtz In the matter of Section 45 of the Plannins Act and the Municipality of Bayham Zoning By- law No. 2456-2003, an application for minorvariances to allow: Relief from Section 4.4 - Minimum Lot Area to allow a lot area o14659.49 m2 where4950m2isrequiredtop."fficessoryusewithinanewindustrial building in the Rural Industrial Svl2) Zone Relief from Section to allow a side yard setback of 6.1 metres where ing 649 mz metal clad building in the Rural Industrial (M2) Zone Relief from Section 21.8 - Minimum Rear Yard Depth to allow a rear yard setback of 3.1 metres where 10 metres is required for the existing 649 m2 metal ctad building in the Rural Industrial (M2\ Zone Decision: GRANTED Reasons for the Decision: o the variances are considered to be minor in nature in accordance with the requirements of the Planning Act o the variances maintain the general intent and purpose of the Official Plan and ZonngBy-law Concur ín the Decision: Paul Ens Mark Taylor Tom Southwick Wayne Casier Ed Ketchabaw NOTICE OF LAST DATE OF APPEAL TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respect of the By-law by frting øth tfre undersigned, not later than the 25th day of May 2011, a notice of appeal setting out the objection to the Decision and the reasons in support of the objections. It is also necessary to submit a filing fee of $125.00 with the notice of objection. of Bayham this 5th day of May 2011. Committee of Adjustment Decision regarding "Brian and Jeannette Hiemstra". Page 61 of 129 Page 62 of 129 s 400 Clyde Road, P.O. Box 729 Cambridge, ON N1 R 5W6 Phone: 519.621 .2761 Tollfree: 866.9OO.4722 Fax:519.621.4844 Online: www.grandriver.ca ¿16 st',;F< April29,2011 Ms. Lynda Millard, Clerk Municipality of Bayham 9344 Plank Road Straffordville, ON NOJ 1Y0 Re: Notice under O. Reg. 287107: Source Protection Plan Preparat¡on for Drinking Water Source Protection in the Lake Erie Source Protection Region Dear Ms. Millard, This letter provides notice, as is required by the Clean Water Act Ontario Regulation 287107 Section 19, that the Lake Erie Source Protection Region is commencing with the development of Source Protection Plans for the Kettle Creek, Catfish Creek, Long Point Region and Grand River Source Protection Areas. These plans must address activities that are defined by the Act as Sþnrficant Drinking Water Threats to ensure that a specific activity does not pose a significant risk to the municipal drinking water. Source Protection Plans will build on the science of the Assessment Reports, which identify vulnerable areas where drinking water sources might be at risk of contamination or depletion, There are many tools available to reduce threats to drinking water. Some threats could be reduced through voluntary action by landowners or with assistance from subsidy and cost-share programs. Other threats can be addressed through an education and outreach effort. Some threats may be addressed through regulatory tools. Existing regulatory processes (such as permits, approvals, orders, zoning bylaws, official plans and provincial instruments) will be used where possible, There are also new tools such as the use of prohibition, restricted land uses and risk management plans. A Risk Management Plan allows the municipality's risk management official and the landowner to negotiate a risk reduction that satisfies the Source Protection Plan's objectives. The Source Protection Committee has formed a Source Protection Planning Project Team that is comprised of staff from municipalities and conservation authorities throughout the Lake Erie Source Protection Region. The Project Team is responsible for preparing discussion papers for each of the prescribed drinking water threats. These discussion papers detail the available policy tools and approaches for addressing significant threats and will serve as resources for the selection of draft policy choices for the Source Protection Plan. Over the next year and a half, the Source Protection Committee, together with the municipalities and conservation authorities, will be developing the Plan with public and stakeholder input. ln the Lake Erie Source Protection Region, ditferent municipalities and conservation authorities have the policy lead. The following table lists the policy leads, as determined in the Terms of Reference: Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 63 of 129 Table 1: Assigned Lead for Policy Development to Address Significant Drinking Water Threats in the Lake Erie Source Protection Reqion MunicipalLead Conservation Authoritv Lead Wellington County City of Guelph Region of Waterloo County of Perth County of Oxford City of Brantford County of Haldimand Countv of Norfolk . Township of Central Elgin¡ Township of Southgate. Township of Amarantho Township of East Garafraxao Township of East Luther Grand Valleyo City of Hamiltono County of Brant lf your municipality is listed as a policy lead, the municipality will be engaging in discussions to make draft policy choices and will be undertaking the requirements of pre-consultation as per O. Reg. 287107 sections 35-39. lf your municipality is not listed as the lead, the local conservation authority or your upper tier municipality will draft policy choices and the municipality will have an opportunity to comment and review the draft choices. As well, if your municipality does not have the policy lead, but it is identified in the Source Protection Plan as having implementation responsibilities, the municipality will be engaged during pre-consultation on policies. Further, all municipalities will have an opportunity to comment on the draft proposed and proposed Source Protection Plans in spring 2012. The committee values early stakeholder involvement in the development of the Source Protection Plan. Letters are being sent to all landowners that may be engaging in activities which could be a significant threat to municipal drinking water sources (as identified in the Assessment Reports) notifying them of the commencement of the development of Source Protection Plans for the region. A copy of the letter is attached. We look forward to working with your community in a collaborative approach as we make progress towards completion of this process by August 2012.|f you have any questions, please contact Martin Keller, Program Manager, at 519-620-7595 or by email at mkeller@grandriver.ca Lake Erie Region Source Protection Committee Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 64 of 129 400 Clyde Road, P.O. Box729 Cambridge. ON N1R 5W6 Phone;519.621 .2761 Toll free: 866.900.4722 Fax:519.621 .4844 Online: www.grandriver.ca April26,2011 Dear Property Owner; This letter serves the following purpose: 1. Provides notice that the process for developing Souree Protection Plans is commencing 2. lndicates ways for you to become involved in the planning process 3. Requests information about actions on your property already being done as part of existing regulations that may address the potential significant drinking water threat This letter provides notice, as is required by the Clean Water Act, Ontario Regulation 287107 Section 19, that the Lake Erie Region Source Protection Committee is commencing the development of Source Protection Plans for the Kettle Creek, Catfish Creek, Long Point Region and Grand River Source Protection Areas. These plans must address activities that are defined by the Act as Significant Drinking Water Threats to ensure that a specific activity does not pose a significant risk to the municipal drinking water. Source Protection Plans will build on the science of the Assessment Reports, which identify vulnerable areas where drinking water sources might be at risk of contamination or depletion. You live, own property or operate a business in a highly vulnerable area near the <<SYSTEM>> municipal well. You are receiving this notification because, according to the information contained in the <<SPA>> Assessment Report, one or more of these activities that appear to be a "significant threat" to drinking water mav be occurring on your property. Landowners with "significant threat" activities that do occur on their property will be required to follow Source Protection Plan policies. The process for developing these policies is starting and the Clean Water Act requires that the Source Protection Committee notify you now that we are entering the Plan development stage. Examples of activities that could be a "significant threat' in a highly vulnerable area include septic systems, fuel storage, manure spreãding, handling or storage of road salt or application of pesticides. On page three you will find a table of significant threats believed to be occurring in this wellhead protection erea. Source Protection Plans are required to contain policies that manage significant threats to municipal supplies of drinking water and ensure that no new significant threats can occur. There are many tools available to reduce threats to drinking water. Some threats could be reduced through voluntary action by landowners or with assistance from subsidy and cost-share programs. Other threats can be addressed through an education and outreach effort. Some threats may be addressed through regulatory tools. Existing regulatory processes (such as permits, approvals, orders, zoning bylaws, official plans and provincial instruments) will be used where possible. A Risk Management Plan is a new tool that allows the municipality's risk management official and the landowner to negotiate a risk reduction that satisfies the Source Protection Plan's objectives. Over the course of the next year, the Source Protection Committee, together with iocal municipalities, will be working to develop the Source Protection Plans. Municipalities are Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 65 of 129 anticipated to lead consultation on the municipal-level proposed policy choices in the later paft of 2011. After which, these municipal policy choices will be consolidated into a <<SPA>> Source Protection Area Plan. There will be two formal periods of public consultation in the spring of 2012 on the watershed-wide plan. It is important to note that the policies developed in the plan may affect activities on property that you own as they relate to the significant risk(s) identified (page three). lf your property is being used by another individual or group, please pass this information on to them and / or notify us with the correct contact information and we will be pleased to send it along. This spring, five public meetings will be held to provide you with more information on the Source Protection Planning Process and to answer any questions you may have. The meetings will be held on: o Thursday May 19,2011,7:00 p.m. to 9:00 p.m. Best Western, Gretzky Room, 19 Holiday Drtve Brantford ¡ Monday May 30, 2011,7=00 p.m. to 9:00 p.m. Aboyne Hall, 0536 County Road 18 Fergus . Tuesday May 31,2011 7:00 p.m. to 9:00 p.m. Grand River Conservation Authority, 400 Clyde Road Cambridge . Tuesday June 7, 2011,7:00 p.m. to 9:00 p.m. Grand Valley Community Centre, 90 Main Street Grand Valley . Thursday, June 9,2011,7:00 p.m. to 9:00 p.m. Italian Canadian Club, 135 Ferguson Street Guelph The Source Protection Committee is required to ask if you are engaged in an activity that is regulated by a provincial instrument (permit, certificate or license issued by the province) prescribed by the regulation. Please see page four for a list of the relevant provincial instruments. Please fill out and return this attachment so that we are aware of your existing efforts to manage these risks. lt is to your advantage to fill out the form. Public input enhances the development of the Source Protection Plan. Over the next year and a half, the Source Protection Committee, together with municipalities, will be developing the Plan with public and stakeholder input. Source Protection Plans will be submitted to the Ministry of the Environment for approval by August 2012. For more information visit our website at r¡rwrv.sourcewater.ca. lf you have any questions about this letter, or source protection planning policy development, please contact Martin Keller at 519-620-7595 or mkeller@g randriver. ca Yours sincerely, Craig Ashbaugh Chair, Lake Erie Region Source Protection Committee Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 66 of 129 What is a drinking water threat? Here is the list of drinking water threats from Ontario Regulation 287/02 - the General Regulation of the Ontario Clean Water Act, 2006. (An example of threat number two would be a septic system. An example of threat number 15 would be home heating oil.) 1. The establishment, operation or maintenance of a waste disposal site within the meaning of Part V of the Environmental Protection Act. 2. The establishment, operation or maintenance of a system that collects, stores, transmits, treats or disposes of sewage. 3. The application of agricultural source material to land. 4. The storage of agricultural source material, 5. The management of agricultural source material. 6. The application of non-agricultural source materialto land. 7. The handling and storage of non-agricultural source material. 8. The application of commercial fertilizer to land. L The handling and storage of commercial fertilizer. 10. The application of pesticide to land. 11. The handling and storage of pesticide. 12. The application of road salt. 13. The handling and storage of road salt, 14. The storage of snow. 15. The handling and storage of fuel. 16. The handling and storage of a dense non-aqueous phase liquid. 17. The handling and storage of an organic solvent. 18. The management of runoff that contains chemicals used in the de-icing of aircraft. 19. An activity that takes water from an aquifer or a surface water body without returning the water taken to the same aquifer or surface water body, 20. An activity that reduces the recharge of an aquifer. 21. The use of land as livestock grazing or pasturing land, an outdoor confinement area or a farm-animalyard. O. Reg. 385/08, s, 3, ln addition, three local non-prescribed activities have been identified by the Lake Erie Source Protection Committee as activities that may be a local drinking water threat. o The transportation of oil and fuel products through pipelineso Rehabilitation activities at an aggregate operation in which fill material is placed. o Rehabilitation activities at an aggregate operation that allows ponding of water. The inclusion of these three non-prescribed drinking water local drinking water quality threats is pending approval from the Director of the Source Protection Programs Branch of the Ministry of the Environment. The above activities [1 .1 (1)] are prescribed as drinking water threats for the purpose of the definition of 'drinking water threat' in subsection 2 (1) of the Clean Water Act, 2006. Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 67 of 129 What ere "Prescribed lnstruments" and why are we asking about them? As Source Protection Committees and municipalities develop policies to protect municipal sources of drinking water, they are expected to use "prescribed provincial instruments" as the policy approach of first choice. This means that, rather than creating a new regulation, the Source Protection Plan would simply point to an already-existing regulation that is protective of drinking water. This approach recognizes that there are already many policies on the landscape that protect drinking water and thus seeks to avoid regulatory duplication. The following list of "prescribed instruments" are the instruments that the Committee will refer to. Activities that are subject to prescribed instruments are those where you would have been required to get a permit or license. For example, if you are engaged applying manure 3¡! are required to have a nutrient management plan or operate a landfill or sewage treatment plant. The Aggregate Resources Act Section 8 with respect to site plans included in applications for licenses Section 1 1 and 13 with respect to licenses to remove aggregate from pits or quarries Section 25 with respect to site plans accompanying applications for wayside permits Section 30 with respect to wayside permits to operate pits or quarries Section 36 with respect to site plans included in applications for aggregate permits Section 37 with respect to aggregate permits to excavate aggregate or topsoil The Environmental Protection Act Section 29 with respect to ceñificate of approval or provisional certificates of approval issued by the Director for the use, operation, establishment, alteration, enlargement or extension of waste disposal sites or waste management systems Section 47.5 with respect to renewable energy approvals issued or renewed by the Director The Nutrient Management Act Section 10 with respect to nutrient management strategies Section 14 with respect to nutrient management plans Section 28 with respect to approvals of nutrient management strategies or nutrient management plans Section 15.2 with respect to NASM plans The Ontario Water Resources Act Section 34 with respect to permits to take water Section 53 with respect to approvals to establish, alter, extend or replace new or existing sewage works The Pesticides Act Sections 7 and 11 with respect to permits for land exterminations, structural exterminations and water exterminations issued by the Director The Safe Drinking Water Act Section 40 with respect to drinking water works permits issued by the Director Section 44 of the Safe Drinking Water Acï,2002, with respect to municipal drinking water licenses issued by the Director IF THE LIST ABOVE IS COMPLETELY IJNFAMILIAR TO YOU, YOU ARE LIKELY NOT ENGAGED IN AN ACTIVITY THAT /S COYERED BY A PRESCR/BED /NSIRUMENT Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 68 of 129 400 Clyde Road, P.O. Box729 Cambridge, ON N1R 5W6 Phone: 51 9.621 .2761 Toll free: 866.9OO.4722 Fax'- 519.621 .4844 Online: www.grandriver.ca Prescribed lnstrument Questionna¡re lf there are already specific rules (license, permit, approval, order or other legal provincial document) governing activities on your property, as listed on page four, please complete and return this form in the postage pa¡d envelope prov¡ded by May 20, 2011. Or contact: Martin Keller, Program Manager at: mkeller@qrandriver.ca or 1-866-900-4722 or 51 9-620-7595. lnformation collected on this form will assist in the development of a source protection plan, is collected under the Clean Water Act, 2006., and is governed by the Municipal Freedom of lnformation and Protection of Privacy Act. This information will be used by the Lake Erie Region Source Protection Committee to develop policies for the source protection plan. Name Mailing Address Property Address LegalAddress. Roll Number (your Roll Number, or Tax Assessment Number, can be found on your municipal tax bill) Phone number Email Document Title Document Number Date of lssuance Expiry Date lssuing Ministry or Agency Please describe the activity(s) that the document regulates on your property. Please use the reverse for any additional comments. Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 69 of 129 Your comments and input are welcome. You may wish to comment on your site specific practices or ask a question(s). Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 70 of 129 e5o U TCE , for 'a News aborit.the Clean Water Act the Grand River, The water tragedy at Walkerton in 2000 showed the importance of protecting the sources of municipal drinking water. Seven people died and thousands became ill when bacteria polluted a municipal well. ln 2006, The Ontario government passed the Clean Water Act to protect the wells, rivers and lakes that are sources of municipal water. Under the Act, Source Protection Plans are being developed to provide an additional layer of protection to municipal water supplies. Assessment Reports The first step is learning where the water comes from, how vulnerable it is to contamination and what kind of contaminants are in source water areas. That work is now largely complete. The results are in the Assessment Reports for each watershed in the Lake Erie Region. Those reports are available at www.sourcewater.ca. Human activities in vulnerable areas that pose the biggest risk to the water sources are called 5ou rce P rotecti o n Ti m el i n e Long Point Region, Catfish Creek and Kettle I "significant threats". The Assessment Report lists the number and type of these threats. Just because an activity is a significant threat does not mean that it is currently harming water sources. However, it has the potential to cause harm if something should go wrong, such as an accidental spill or leak. The purpose of the Source Protection Plan is to reduce the risk posed by significant threats. Source Protection Plans The next step is to decide what to do about significant threats. The Drinking Water Source Protection Plans will contain the policies and programs needed to do this. The plans will be complete by August, 2012. There are many tools available to address significant drinking water threats. A process is underway to decide the combination of tools that will work best for the communities, residents and property owners of the Lake Erie Region. This is a collaborative effort guided by the Lake Erie Region Source Protection Committee and involving municipal officials and other experts. Residents and landowners will have several opportunities to be involved through a public consultation process taking place through 2O11 and early 2012. 2005 2006 2007 2008 2009 201 0 201 1 2012 Watershed Studies I I Municipal Technical Studies I Terms of Reference I I Assessment Reports I I Source Protection Plans I Page2 Page4 How do we identify threats Source Protection Toolbox to our drinking water? page 5 Page 3 How ill Source Protection Sample wells and ¡ntakes Plans be developed? Page 3 Page 5 Prescribed drinking water How can property owners threats and residents be involved? Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 71 of 129 threats to our drinking water? Step /: ldenti and map vulnerable areas The word vulnerabilify describes how easily a well or intake can become polluted with a dangerous material. Researchers have studied each municipal well and intake in the four watersheds of the Lake Erie Region to determine how vulnerable they are. There are five Lake Erie intakes, five river intakes and about 225 wells. The studies produced maps showing the vulnerable areas. . For wells, the vulnerable areas are called Weil Head Protection Areas (WHPA). . For river and lake intakes, the vulnerable areas are called lntake Protection Zones (IPZ). The studies showed how quickly a contaminant could make its way through the ground to the well or downstream to the intake. Vulnerability scores, on a scale of 1-10, were assigned to the areas around the wells and intakes. The higher the score, the more vulnerable the water source is to contamination. Step 2; Determine where threats may exist The Clean Water Act lists the human activities that pose a risk to drinking water. (See list of threats to the right.) The seriousness of a threat depends on a number of things: how much is stored or used, how it is stored or moved, its location near the well or intake, how it behaves in the environment and other factors. The Ministry of the Environment has examined the combination of factors and created a hazard rating for each of the activities. The ratings are on a scale of 1-10. The higher the rating, the higher the risk. page 2 Step 3: Calculate threat levels The Source Protection Plan must address significant drinking water threats. To determine which threats are significant, the Ministry of the Environment has developed this formula: Multiply the vulnerability score (out of 10) times the hazard rating (out of 10). The result will be a risk score out of 1 00. risk score - hazard rattng x vulnerability score Based on the results of th calculation, threats are placed into one of three categor¡es; The Assessment Reports for the four watersheds identified close to 7,300 significant threats: Grand River 6,900 Long Point Region 340 Catfish Creek 32 Kettle Creek 2 e Risk score Significant threat 80to 100 Moderate threat 60 Ì.o 79 Low threat 41 to 59 @- Well Head Protection Areas show the underground areas called aquifers that supply water to a municipal well. The vulnerability of the well is based on how easily a contaminant on the surface can move through the ground to reach the well. @- lntake Protection Zones for rivers are the areas where water can reach the intake in a specified period of time, usually two to six hours. ¡@- For Lake Erie intakes, the lntake Protection Zone includes a one kilometre circle around the intake plus adjoining land areas that draín into the lake through rívers, streams, storm sewers or rural drains. Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 72 of 129 Wellhead Protection Area lntake Protection Zone - river lntake Protection Zone - lake The Clean Water Act ltsts activities that cou ld th reaten m u nici pal d ri nki ng water suppltes: . Waste disposal sites . Sewage systems, including septic systems . Storage, management and application of agricultural source material (e.9. manure) . Handling, storage and application of non-agricultural source material (e.9. biosolids, food waste) . Handling, storage and application of com mercia I fertilizers . Handling, storage and application of pesticides . Handling, storage and application of road sa lt . Storage of snow . Handling and storage of fuel (e.9. gasoline, home heating oil) . Handling and storage of dense non-aqueous phase liquids (DNAPL, e.g. paint strippers, metal and plastic cleaning solvents, dry cleaning solvents) . Handling and storage of organic solvents (e.g. dry cleaning solvents, paint thinners, glue solvents) . Chemicals used in the de-icing of aircraft . Livestock grazing, pasturing, outdoor confi nement areas and farm-animal yards. The presence of an activity on this list does not mean that it ts always a significant threat. To be a signifrcant threat it must be in a vulnerable area and have a high risk score. The risk score ¡s based on the closeness to the water source, amount of material tnvolved, storage method and other factors. page 3 Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 73 of 129 the Lake Erie Source Protecnon Region? This region covers four watersheds that drain into Lake Erie: Kettle Creek, Catfish Creek, Long Point Region and the Crand River. A 25 person committee is responsible for developing Source Protection Plans for these watersheds. The plans will outline policies and programs to eliminate significant threats to the water supply as well as reduce the opportunity for low and moderate threats to become significant. ¡.¡ru Fobl R¿g¡on ConrePÀdoo Aüthofty Port Stanley the Lake Erte Source' ProtectÌon Committee? The committee is an independent group made up of representatives of farmers, businesses, municipalities, residents and First Nations. Source Protection Committees have been established in watersheds across Ontario to lead development of Source Protection Plans. FSC MIX Paper from responsibl€ sou¡c6s FSC" C01 3790 Port Bruce Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 74 of 129 The Source Protection The goal of a Source Protection Plan is to manage or eliminate existing activities that are, or could become, significant drinking water threats. ln most circumstances, property owners will be able to manage significant threats to reduce the risk and allow the activity to continue. The Clean Water Act provides several tools to accomplish the goal. The Source Protect¡on Committee will work with municipalities to decide which combination of tools will work best in local circumstances. Land use planning policies Municipalities use zoning bylaws and official plans to direct new development to appropr¡ate areas. These planning documents could be changed to prohibit or restrict new development ín highly vulnerable areas that would create new significant threats. For example, a municipality might ban new waste disposal sites near municipal wells, or chemical storage facilities just upstream from a river intake. Prescri bed instruments A "prescribed instrument" is a permit or other legal document issued by the provincial government allowing an activity to take place. Some examples include: . permits under the Pesticides Act . licences under the Aggregate Act . Nutrient Management Plans under the Nutrient Management Act . Ceftificates of Approval for sewage systems under the Ontario Water Resources Act Measures such as these could be included in a risk management plan negotiated by the landowner and the municipality. The agreement would affect the current owner/ as well as future owners, as long as the activity continues. Prohibition A Source Protection Plan could prohibit certain activities in vulnerable areas to prevent new significant threats from developing. For existing significant threats, this tool would only be used where other tools can't do the job of reducing the risk. Restricted land uses Conditions could be placed on planning applications or building permits in vulnerable areas to limit the establishment or expansion of activities that could create a significant threat in the future. This tool would help municipalities decide what types of development to allow and which could not take place. lncentive programs Financial incentives could be offered to landowners to address significant threats on their property. Education and outreach These instruments usually contain terms to protect human health and the environment. source protection plan Educational programs could show land rwners how to could require ¿ dditional terms for permits and licences manage a significant threat on their property' issued for activities that are, or could be, significant drinking water threats "'ö""'"*"' -""''"'Ò Other approaches Some other possible tools that could be included in a Risk management plans source protection plan include stewardship programs, Protective or safety measures can reduce the risk posed by a Promotion of best management practices' pilot programs significant threat, For example, a business or farm that stores to investigate new approaches to protecting water' and chemicals or fuel could devel rp a spill response program or research initiatives' install stronger storage contain rs. H tection Plans -\-\_ ) over H wners and residents / i.le i r:',¡* io"¡i:,:i I page 4 Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 75 of 129 How can property owners resÌdents How will Source Protectton Plans The Lake Erie Source Protection Region includes four watersheds that drain into Lake Erie: Kettle Creek, Catfish Creek, Long Point Region and the Crand River. The Lake Erie Region Source Protection Committee is Ieading the development of Source Protection Plans for these four watersheds. Over the past four years, experts carefully studied municipal drinking water sources and identified potential drinking water threats, Now, Source Protection Plans are being prepared to say what needs to be done to manage or eliminate significant threats. The Clean Water Act gives the committee a variety of tools it can include in Source Protection Plans. The committee has the flexibility to pick the tools that will work best in the communities of the Lake Erie Region. Committee members are working with conservation authority staff, municipal staff and other experts to examine the various tools and approaches. The results will be outlined in a series of discussion papers. ln the summer and fall of 2011, municipalities will study the discussion papers. By the end of 2011 , municipalities will recommend the combination of tools and policy options they think will work best for their water sources. The Source Protection Committee will review the recommendations and complete the Source Protection Plans early in 2012. A period of public consultation will then take place. ln August 2O12, the committee will submit the plans to the Ministry of the Environment. After the ministry approves the plans, various agencies will implement them, including municipal governments, provincial mi nistries and conservation authorities. page 5 All residents of the watersheds in the Lake Erie Region have a stake in protecting our water supplies. That is why the process to develop source protection plans is open and public. People who own land near wells and intakes have an additional interest in the process, because the plans could affect their properties. People can learn more about source protection planning, how it will affect them and how they can have input at a series of public meetings over the next year. Notices will be mailed to owners of land where sign ificant th reats exist. May - June 201l; Public meetings to update residents on the status of the planning process and the next steps. Fall 201 /: Public meetings to discuss the policies municipalities want to see included in the Source Protection Plans. Spring 2012:Public meetings sponsored by the Source Protection Committee to receive public comments on the draft Source Protection Plans. Correspondence dated April 29, 2011 from Grand River Conservation Authority regarding "Source Protection Plan Page 76 of 129 5 Eoo LAKE ERIE REGION SOURCE PROTECTION COMMITTEE MEETING MINUTES Thursday, April 14, 2011 The following are the minutes of the Lake Erie Region Source Protection Committee meeting held on Thursday, April 14, 2011 at the Long Point Region Conservation Authority Administration Offìce, 4 Elm Street, Tillsonburg, ON. Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, H. Comwell, P. General, R. Haggart, J. Hanison, A. Henry, K. Hunsberger, C. King, R. Krueger, L Macdonald, *J. Oliver, D. Parker, L. Perrin, R. Seibel, B. Ungar, M. Wales, P. Wilson, W. Wright-Cascaden M. Goldberg, J. Laird, D. Murray, G. Montour, T. Schmidt, D. Woolcott L. Perrin (D. Munay), N. Kodousek (T. Schmidt), W. Wright- Cascaden (D. Woolcott) L. Ross, Provincial Liaison; C. Evanitski, Source Protection Authority Liaison S. Martyn, GCCA; K. Smale, CCCA; E. VanHooren, KCCA S. Brocklebank, GRCA; L. Heyming, GRCA; C. Jacques, LPRGA; M. Keller, GRCA; D. Schultz, GRCA; T. Seguin, GRCA; M. Silverio, City of Hamilton; L. Stafford, City of St. Thomas; E. Stahl, GRCA; G. Zwiers, GRCA Call to Order C. Ashbaugh called the meeting to order at 1:00 p.m. Roll Call and Gertification of Quorum - 17 Members Constitute a Quorum (213 ot members) The Recording Secretary called the roll and certified quorum. Members Regrets: Proxy Representatives: Liaisons: Region Management Committee: Staff: 1. Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 77 of 129 Minutes of Meeting Lake Erie Region Source Protection CommitteeÞpri114,2011 Page 2 3. Ghairman's Remarks C. Ashbaugh welcomed members, staff and guests and noted the following: - The discussion paper workshops are now complete. Attendees included Conservation Authority staff, municipal staff, Source Protection Committee members, staff from various ministries as well as outside expertise and practitioners in the fields of discussion. Thanks were extended to W. Wright-Cascaden and the Project Team. - Members were reminded that because the April meeting is later in the month, the reimbursement for per diems will be delayed until May. 4. Review of Agenda C. Ashbaugh noted that Mark Goldberg is unable to attend and has asked that ltem 12. b) be defened untilthe next meeting. Moved by: B. Ungar Seconded by: M. Wales carried unanímously THAT the amended agenda for the Lake Erie Region Source Protection Committee Meeting of April 14, 2011 be approved as distributed. 5. Declarations of Pecuniary lnteres{ There were no declarations of pecuniary interest made in relation to the matters to be dealt with. 6. Minutes of Previous Meeting - March 3,2011 Moved by: D. Parker Seconded by: L. Penin carried unanímously THAT the minutes of the previous meeting March 3, 2011 be approved as distributed. 7. Hearing of Delegations None 8. Presentations None 9, Gorrespondence a) Copies for Members None Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 78 of 129 Minutes of Meeting Lake Erie Region Source Protection GommitteeAçri114,2011 Page 3 b) Not Copied None 10. Reports a) SPC-Il-04-01 Gommittee Meeting Dates- Julyto December,2011 P. General advised that he will confirm the availability of the Six Nations Community Hall for July 7, 2011. M. Wales noted that the Provincial election is scheduled for October 6. Res.IVo. 22-11 Moved by: J. Hanison Seconded by: A. Henry carried unanimously THAT the Lake Erie Region Source Protection Committee adopt the following meeting schedule from July to December, 2011: Meeting Date Time Location July 7, 2011 1:00 p.m. Six Nations Community Hall, Main Hall August 4,2011 1:00 p.m. TBD September 1,2011 1:00 p.m. GRCAAdministration Centre, Cambridge October 6,2011 1:00 p.m. GRCA Administration Centre, Cambridge November 3,2011 1:00 p.m. GRCA Administration Centre, Cambridge December 1,2011 1:00 p.m. GRCA Administration Centre, Cambridge b) SPG-ll-0+02 EarlyActions Program Summary L. Heyming provided an overview of Report SPC-11-04-02. D. Parker asked if there was Stewardship fundíng for stormr¡¡ater diversion. L. Heyming replied that there was no funding for stormwater diversion under the Early Actions Program. Res. ll/o. 23-11 Moved by: L. Perrin Seconded by: R. Krueger carried unanimously THAT Report SPC-11-04-02 Early Actions Program Summary be received for information. c) SPC-ll-0¡l-O3 Kettle Creek Source Protection Area Draft Updated Assessment Report S. Brocklebank provided an overview of Report SPC-11-04-03. A. Henry asked if the two new significant threats will be eligible for Early Response. L. Heyming responded that Conservation Authority staff are currently working with municipalities regarding Early Response prioritization. Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 79 of 129 Minutes of Meeting Lake Erie Region Source Protection Gommittee þril14,2011 Res. lVo. 24-11 Moved by: B. Ungar Seconded by: W. Wright-Cascaden Page 4 carried unanimously THAT the Lake Erie Region Source Protection Committee approve the Draft Updated Kettle Creek Source Protection Area Assessment Repoñ for public consultation. * J. Oliver arrived at 1:20. d) SPC-í f -0+04 Long Point Region Source Protection Area Draft Amended Assessment Report M. Keller provided an overview of Report SPC-11-04-04. R. Seibel asked if any further information on the application for local threats is available. M. Keller advised that there has not yet been an official response from the Ministry. He noted that there have been requests from the MOE with respect to more specific information regarding volumes for pipelines to help determine a hazard rating to determine if it is significant or not, but at the moment, no further information is available. L. Ross added that the Ministry of the Environment is actively reviewing the application in consultation with their provincial partners. R. Seibel suggested that the inclusion of the local threats should wait until receipt of the Ministry's response to confirm if they are threats. M. Keller responded that the reason the local threats have been included is to ensure they can still go through a proper consultation and be included in the plan if they are approved. He stated that these threats are more easily removed if not approved than added if approved and noted that there is text stating that these threats are pending Ministry approval. J. Oliver noted that he concurs with M. Keller's approach and elaborated that much of the threats assessment has been a desktop exercise, and that many potential threats have not been confirmed throughout this process. W. Wright-Cascaden identified that there are public meetings in May. lf the Ministry letter is received prior to the meetings, it would make sense to provide this information at the public meetings. Res. No. 2+11 Moved by: l. Macdonald Seconded by: J. Oliver 20 in favour, I opposd THAT the Lake Erie Region Source Protection Committee approve the Draft Amended Long Point Region Source Protection Area Assessment Report for public consultation. e) SPC-Il-04-05 Grand River Source Protection Area Draft Amended Assessment Report S. Brocklebank provided an overview of Report SPC-11-04-05. R. Seibel noted that his comment stands regarding not including the local threats unless they are confirmed by the Ministry. Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 80 of 129 Minutes of Meeting Lake Erie Region Source Protection Committee April14,2011 Res. No. 26-11 Moved by: R. Krueger Seconded by: L. Perrin Page 5 20 in favour, 7 opposed THAT the Lake Erie Region Source Protection Commiftee approve the Draft Amended Grand River Source Protection Area Assessmenf Report for public consultation. Ð SPC-Il-0¿l-06 Source Protection Plan Commencement and Process Update M. Keller provided an overview of Report SPC-11-04-06. M. Keller noted that these meetings are regional meetings that will be process focused. As such, the meeting content will be the same across the Lake Erie Region. However, he asked that if there are any conæms with respect to the proposed dates, please advise T. Seguin and we will do our best to accommodate any requests. M. Ceschi-Smith advised of a conflict with the date of the Brantford meeting. l. Macdonald asked if there is a mechanism for assisting private landowners with filling out the questionnaire. He stated that in his experience with ground truthing, the responses will be poor given the level of detail. M. Keller suggested that the letter recipients can call or attend public meetings for assistance, but noted that any suggestions are welcome. l. Macdonald suggested that it would be advisable to have available as many local municipal contacts as possible to help landowners fìll out the form, noting that there can be significant differences between staff ground truthing and a form completed by the landowner. J. Oliver stated that he is concerned about the strength of the wording on the first page of the letter which states "will be required to follow SP po!ícies" particularly when the previous paragraph says "may be significant threats". He wondered ¡f it could be amended to \ruill be required where a significant threat is confirmed". M. Keller confirmed that this can be amended, noting that the intent was to say that if an activity that is identified as a significant threat does occur, they would have to follow the policies. A. Henry asked if the form is intended to capture information on all prescribed instruments or only those related to those possible threats. M. Keller responded that only those that have an activity that are governed by prescribed instruments. R. Seibel advised that if pipelines and aggregate operations are being included, those property owners should get notification under this process as well. M. Keller confirmed that those identifìed as existing threats will receive notification. S. Brocklebank elaborated that there are two threats relating to oil pipelines and ten threats relating to aggregates that are new forthe Lake Erie Region. P. General pointed out that the public information meetings only go as far south as Brantford, and asked if a meeting in Ohsweken or Caledonia could be considered. M. Keller responded that no meeting was scheduled further south than Brantford was because there are no significant drinking water threats in Ohsweken or Caledonia. The rationale for not holding meetings further south than Brantford is related to significant threats. Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 81 of 129 Minutes of Meeting Lake Erie Region Source Protection Committee 4,pri114,2011 Page 6 M. Keller provided an overview of the finalization of the discussion papers. R. Haggart expressed concern with the parallel process whereby information is being sent to municipal councils concunently with the Source Protection Committee reviewing the policies. lf municipalities have the end authority to choose their policies, he suggested that draft policies should be prepared in advance and recommended to councils. He is concerned that there will be conflicts and time wasted with the proposed parallel process. C. Ashbaugh concuned that the Source Protection Committee should be ahead of the municipal process and present something to the councils, noting that a parallel process could slow the process down instead of speeding it up. R. Haggart emphasized that a recommendation or criteria should be provided to municipal councils to help with consistency across the region M. Keller clarified that it is the committee who has the authority regarding what is included in the plan, but it is municipality who has the policy lead as stated in the Terms of Reference. Municipalities are developing and submitting what they would like to see in the plan and it is then for the committee to decide what should be included. To obtain consistency, it will be necessary to, very early on, figure out where the municipality wants to go and where the committee wants to go and whether they are on the same page. The discussion papers will provide the framework for this. Although municipalities are not obliged to use what is in the discussion paper, it will help guide the commíttee and the region to identify a consistent approach. W. WrightCascaden refened to the discussion paper on septic systems, noting that a key discussion point for the project team has been how to provide enough direction yet flexibility to municipalities to ensure acceptable and consistent policies. Now that there is consensus, the discussion paper next month will include specific tools and how they will be used. She noted that municipalities may not be consistent and may use a variety of tools. Each of the discussion papers will provide guidance as well as more detailed information on opportunities and constraints; the largest constraint will be funds. A more detailed discussion regarding policy options will be brought back to this committee. lf there is something that the Source Protection Committee does not want included in the source protection plan, it will be important that the municipality is aware of that up front. She further noted that, one of the reasons for this model is that in the Terms of Reference, it was determined that rather than have the Conservation Authority write policies that could affect municipal resources, the municipalities would write and develop the policies. To the extent that they can, the project team will share policy writing among municipal staff and pull from a common database. ln terms of bringing local councils up to date, at the moment, this has been left up to staff at municipal level with some additional resources that could be provided by other experts. Although it would be ideal if we could go through and develop general policies, which we can largely do, and then have the municipality take the general policies and develop their policies and hold their public consultations in the fall. J. Oliver observed that it was made clear early in this process that municipalities, if they chose to, could develop their policies. He endorsed W. Wright-Cascaden's suggestion that the municipal staff be given the Source Protection Committee's suggested tools to use in developing those policies, but they then need to be given a chance to do it. He Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 82 of 129 Minutes of Meeting Lake Erie Region Source Protection Committee Açril14,2011 Page 7 suggested that this approach may be a gamble, but it is hoped that there will be enough consistency that the committee can be comfortable endorsing those plans moving forward. W. Wright-Cascaden stated that another difficulty in doing policies is how detailed they should be. Although these details don't have to be in the plan, the implementation can vary. The Ministry of the Environment and Conservation Ontario have been preparing and releasing background papers that this group has access to. This will assist with some consistency with the planning across the province. Different regions are also beginning to share policies on a website. The posting of policies and evaluating what others are doing can all be done informally until next January. One of the real challenges in this process is avoiding the potential adoption of policies by local municipalities that the Source Protection committee cannot live with. N. Kodousek suggested that the discussion paper on page 26 of the agenda package identifies how to take the policy development to the next level. lt will be important to recognize that all municipalities do have policies in place. MunÍcipalities will need to consider what they currently have, wfiat works, and consider resources to assess if there is there a business case to support the new policy and if it can be resourced appropriately. She noted that although there may be common policies, there are various budgets and resources, and what works for one, will be quite different for another. W. Wright-Cascaden identified that one of the struggles will be with reconciling the level of detail required for the plan versus the level of detail necessary for the municipalities. lt may be best to prepare the simpler plans first, such as Catfish Creek and Kettle Creek to get an idea of what should be included in the document. C. Ashbaugh advised that he would still like to see the Source Protection Committee one step ahead; if both the Source Protection Committee and the municipalities are working in tandem, they could be off on different tangents. W. Wright-Cascaden agreed that this committee should be providing guidance to the municipalities for their policy development, noting that there is usually a front runner tool. When reviewing the available tools there comes a point where the policy direction becomes apparent and that should allow Source Protection Committee to provide guidance. lt will be parallel in the sense there will be a dialogue back and forth. lt may also be advisable to have the municipalities come back in the fall and present to the Source Protection Committee how their policy development is progressing. J. Harrison questioned the feasibility of preparing twenty strategic directions on ten diverse policies and having them ready for municipalities to begin their policy development by May. W. Wright-Cascaden noted that there will be a revision to this timetable. R. Haggart expressed an appreciation for the dialogue and noted that he agrees with J. Oliver regarding ensuring that municipalities are involved in the process. However, his concern is that there remain several policy options available, and he asked that the committee consider prioritizing the front runners, so that the municipality can see the preferred approach of the committee. lt will be important to be cognisant of the various municipal resources. Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 83 of 129 Minutes of Meeting Lake Erie Region Source Protection Committee Açril 14,2011 Page 8 W. Wright-Cascaden identified that although some prioritization can be done, one size will not fit all. Although the best policy for dealing with a problem can be put forward, that may not be best for all municipalities. There is normally a clear best option, and then there are softer policies which municipalities are often already doing. J. Hanison asked what the Minister would do if the plan does not anive on his desk on the prescribed date. W. Wright-Cascaden identified that the deadline can be met, but she is unsure whether the plan would be one the Ministry can approve. J. Oliver asked how the release of the various discussion papers will occur, noting that the report suggests that the first two discussion papers will be released to municipalities. M. Keller noted that it is proposed that these discussion papers be released in May. W. Wright-Cascaden pointed out that all of this information is in the public domain, but in terms of formally using the information, that would be a separate recommendation from this committee. Res. lVo. 27-11 Moved by: B. Ungar Seconded by: R. Krueger carried unanimously THAT the Lake Erie Source Protection Committee approve the notice of plan commencement and direct staff to provide notice to all required pañies. THAT the Lake Erie Source Protection Committee endorse the proposed communications plan for public information meetings in spring 2011 on the source protection pl anning process. THAT the Lake Erie Source Protection Committee approve the addition of a June 16, 2011 meeting to the Committee schedule. g) SPC-11-0+07 Public Consultation - Spring 20ll D. Schultz provided an overview of Report SPC-1 1-04-07. The dates and locations for the Assessment Report meetings are fixed; the ads for these meetings will start appearing on Tuesday. He noted, however that there is flexibility around plan commencement dates which will be finalized in the next week. D. Schultz noted that the May 10 meeting for the Region of Waterloo will now be held from 7:00 pm - 8:30 pm. The latest copy of the Source Newsletter, which was distributed to members, will be going out as part of the information package. Res. Â/o. 28-11 Movedhy: A. Henry Seconded by: M. Ceschi-Smith carried unanimously THAT Report SPC-11-04-07 Public Consultation - Spring 2011 be received for i nformation. Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 84 of 129 Minutes of Meeting Lake Erie Region Source Protection Committee þril14,2011 Page 9 h) SPC-Il-0¡l-08 Source Protec{ion Plan Discussion Paper - On Site Sewage Systems M. Keller provided an overview of Report SPC-11-04-08. W. Wright-Cascaden noted that the project team is considering putting detailed tables in an appendix and keeping table I as the key element in the report. M. Ceschi-Smith cautioned against having municipalities being responsible for providing incentives to landowners, as they receive only minimal provincial funding. She noted that this program is provincial and suggested that incentive programs should come from other sources, because municipalities do not have a lot of money. J. Oliver suggested that it will be important to raise this concern during the provincial election campaign. Referring to R. Haggart's idea regarding prioritizing the policy options, J. Oliver stated that prioritization, such as ranking good, better, best, and N/A is a good idea. This type of generic ranking will give municipalities a sense of where the committee stands with the tools and may aid with approval. M. Keller noted that he can bring this idea back to the project team. Res. Älo. 29-11 Moved by: J. Harrison Seconded by: M. Ceschi-Smith carried unanimously THAT Report SPC-11-04-08 Source Protection Plan Discussion paper - On SÍe Sewage Sysfems be received for information. ¡) SPC-11-0¡l-09 Source Protection Plan Discussion Paper- Residential Heating Oil M. Keller provided an overview of Report SPC-11-04-09. W. Wright-Cascaden reminded the committee that the only new tools available are the Part lV tools; all other policies must rely on existing legislation. Part lV tools do not apply in all circumstances; they are very strong tools, and there would be the requirement that people comply if these tools are used. D. Parker cautioned where prohibition is applied, providing the example that hooking up to natural gas may not be possible in some rural areas. W. Wright-Cascaden advised that her understanding is that propane does not cause a significant drinking water threat. D. Parker asked if the threats would be modifìed if landowners clarify that they have propane where heating oif has been assumed. W. Wright-Cascaden responded affirmatively. A. Henry added that propane is not cheap, and cautioned on the use of Part lV prohibition in this instance, because the fuel source is comparably expensive. He cautioned that the Source Protection Committee should be aware of costs to landowners. J. Harrison noted that the province is taking some significant steps in terms of regulating the industry, noting that oil tanks need to be inspected on a regular basis, which is the Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 85 of 129 Minutes of Meeting Lake Erie Region Source Protection Committee April'14,2011 Page l0 responsibility of the fuel supplier. M. Keller pointed out that this is the type of information that was being provided at the wokshops as well. Res. Â/o. 30-11 Movedby: A.Henry Seconded by: L. Perrin carried unanimously THAT Report SPC-11-04-09 Source Protection Plan Discussion Paper - Residential Heating Oil be received for information. 11. Business Arising from Previous Meetings None 12. Other Business a) Question and A¡rswer Period None b) Melancthon Township Quarry J. Oliver asked if the item is deferred to the next meeting if it wÍll still be prior to the commenting deadline. R. Seibel said that it was hard to tell on the smaller scale mapping whether the quarry is in our watershed. D. Schultz presented mapping, noting that it is not in the Grand River watershed; it is across the street from the watershed. He noted that in terms of surface water, there is no connection and staff are looking at the groundwater connection. The Grand River Conservation Authority staff are providing comments and notation to the Nottawasaga Valley Conservation Authority for their submission. The deadline for comments is April 26. D. Schulz stated that the mayor of Melancthon Township was at the Grand River Gonservation Authority board meeting this moming requesting support for asking province to extend the deadline for comments to August 26. The Grand River Conservation Authority board did support that request. R. Seibel noted that the regulation would have to be changed to allow an extension. J. Oliver pointed out that the deadline is prior to the next Source Protection Committee meeting. D. Parker noted that from an agricultural point of víew, the proposed lands are some of best potato land in that area. The quarry company is trying to resurrect an old railway line, not to go to Toronto, but to Owen Sound. He suggested that there is nothing to say that there have not been offers to purchase in our watershed and that this would not move into the Grand River watershed in the future. He further noted that the proposed lands are in the headwaters of the Grand River. L Macdonald stated that, until it is in the watershed, it is not important. We can address what currently exists. J. Oliver suggested that it may be appropriate for the Source Protection Committee to also support the request to extend the deadline to August 26. Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 86 of 129 Minutes of Meeting Lake Erie Region Source Protection GommitteeApril14,2011 Page 1l Res. lVo. 31-11 Moved by: J. Oliver Seconded by: M. Ceschi-Smith carried unanimously THAT the Lake Erie Region Source Protection Ømmittee support the Township of Melancthon's reguest to the Ministry of NaturalResources fo ertend the commenting deadline for the The Highland Companies' application for a quarry license in Melancthon Township. 13. Glosed Meeting Not applicable 14. Next Meeting - Thursday, May 5,2011,1:00 pm Grand River Gonservation Authorit¡ 400 Clyde Road, Cambridge, ON 15. Adjourn The Lake Erie Region Source Protection Committee meeting of April 14,2011 adjoumed at 3:10 p.m. Chair Recording Secretary Lake Erie Region Source Protection Committee minutes of meeting held April 14, 2011. Page 87 of 129 Page 88 of 129 THE ONTARIo TRILLIUM Fou N ÞarroN LA FoNDATToN TRILLI uM DE L'ONTAR¡O April29,2011 Mr. Denis Duguay Treasurer Municipality of Bayham 9344 Plank Road PO Box 160 Straffordville, ON NOJ 1Y0 RE: Application 110516 Dear Mr. Duguay, Thank you for submitting an application for funding to the Ontario Trillium Foundation. We appreciate the time and effort you spent in completing this process, and understand the commitment you have to this project and its success. After careful consideration of your application by the Grant Review Team, we are sorry to advise you that we will not be able to assist with funding your proposal at this time. Choosing how and where to allocate grant money is always difficult. The Foundation evaluates all the applications we receive very carefully and fairly. Decisions about which projects to fund are made with great consideration and diligence. Unfortunately, the Foundation receives more requests than it can fund, therefore many worthwhile projects and programs have to be refused. lf you would like more information about how OTF reviews applications and determines what initiatives to fund, please log on to our website at www.trilliumfoundation.org. Click on 'How to Apply' > 'UnsuccessfulApplications', and follow the links for details on our guidelines, the process we follow and how we arrive at funding decisions. ln the 'More Options' menu, you will also find information about other organizations that provide funding to charities or not-for-profit groups. lf you would like to have more information or to discuss specific aspects of your application, please contact Sheila Simpson, Program Manager, at 519-439-7160. Once again, thank you for considering the Ontario Trillium Foundation for help with funding your project. We wish you every success with this undertaking. Sincerelv. a._._\ Patricia Else Director of Grant Operations 45 Charles Street East, Fifth Floor, Toronto, Ontario M4Y 152 Canada Telephone 416.963.4927 Fax 416.963.8781 TTY 416.963.7905 Toll-free 1.800.263.2881 www.trilliumfoundation.org 45, rue Charles Est, 5e étage, Toronto (Ontario) M4Y 1 S2 Canada Iéléphone 416.563.4927 Télécopieur 416.963.8781 ATS 416.963.7905 Sans frais 1.800.263.2887 www.trilliumfoundation.org Correspondence dated April 29, 2011 from The Ontario Trillium Foundation regarding "Decline of Grant Request". Page 89 of 129 Page 90 of 129 5 Minister Responsible for Seniors 6th Floor, Frost Soulh 7 Queen's Park Crescent Toronto (Ontario) M7A 1Y7 Tel: (416) 325-2338 Fax: (416) 327-4493 Ministre déléguée aux Affaires des personnes âgées 6" Étage, Frost Sud 7 Queen's Park Crescent Toronto (Ontario) M7A 1Y7 Tél; (416) 325-2338 Téléc: (416) 327-4493 3445MC-2011-51 April 12,2011 l,4Da Dear Friends: Each year, the Government of Ontario celebrates the accomplishments and contributions seniors make to communities across Ontario. Thís year, the Senior Achievement Award will once again highlight the significant voluntary and professional achievements made by individuals after they have reached the age of 65. I encourage you to participate in the 2011 Senior Achievement Award Program by nominating a deserving senior. As Minister Responsible for Seniors, I willjoin the Honourable David C. Onley, Lieutenant Governor of Ontario, in officially recognizing the award rec¡pients at a ceremony at Queen's Park this fall, Online nomination forms and information outlining details of the program, the selection criteria and the procedures followed are available at: Wvvw. ontario. calhonou Ísandawa rds. The deadline date for nomination is June 15,2011. lf you require further information, please contact the Ontario Honours and Awards Secretariat at by telephone at 416-31 4-7526 or 1-877-832-8622 or (TTY) 416-327-2391. Thank you in advance for taking the time to consider a deserving senior in your community for a Senior Achievement Award nomination. Sincerely, ry^450'^'* Sophia Aggelonitis Minister Correspondence dated April 12, 2011 from Minister Responsible for Seniors regarding "Senior Achievement Award". Page 91 of 129 Page 92 of 129 -.5 ELGIN - ST. THOMAS 2O1O I I'ITE RTI|ATI (l ITAT PTOWI I'I G MATGH Seþtember 2L-25, 2010 P ll.April28,2011 To whom it may concern; ln September 2010, the lnternational Plowing Match was hosted by the municipalities of Elgin County and the City of St. Thomas. The event was a huge success generating in excess of $550,000. A Legacy Committee was formed to decide how these funds will be distributed into the localcommunity. The success of the plowing match was the result of over 1300 volunteers contributing well over 50,000 hours. As a token of our appreciation for the hard work and dedication of the volunteers, the Legacy Committee has decided that $250,000 will be given back to the organizations the volunteers supported. During the match, volunteers recorded their time served and what organization they represented or supported. It is with great pleasure on behalf of the Sponsors, Land Owners, Committee Chairmen, and the Legacy Committee for the Elgin St. Thomas 2010 lntemational Plowing Match we have enclosed a cheque that represents the time served by volunteers supporting your organization. I am sure your organization will benefit from this money and we hope that you use it to fund other projects and activities that will hefp to lmprove life in our communities. fulo=] hair of 2010 IPM Legacy Gommittee OFFICE: 519-631-1234. FAX: 5 450 Sunset Dr., St.Thomas, ON NsR 5V1 . 1-866-976-2010 Me?aÜ-t * '\Ð Celebr ating thc Past... E,mbraci ng tltc Future. Correspondence dated April 28, 2011 from Elgin - St. Thomas 2010 International Plowing Match regarding "donation to Page 93 of 129 Page 94 of 129 -dÐ'- o.P.P. LIJw/Ontario Provincial Police Police provinciale de I'Ontario News Release/ Communiqué FROM/DE: Elgin County OPP DATE: May 11th,2011 COUNTERING DISTRACTED DRIVING: ARE DRIVERS PAYING ATTENTION? OPP Launches Education and Enforcement Blitz (Elgin County) - How many people would knowingly get in a vehicle with a drunk driver? Would you speak out if a friend, family member or loved one was driving while impaired or would you just sit and wait to be a victim? Would you intervene if a friend or family member was talking on a hand-held phone, or texting while driving? Research conducted in Canada and the U.S. has identified and documented the increased risks and negative impacts associated with distracted driving. The OPP has declared: "Enough is enough!" The lack of voluntary compliance by many motorists regarding the use of hand-held devices, and other forms of distracted driving, has prompted one of the largest enforcement campaigns in recent OPP history. The week of May 16 to May 22will be the first of four one-week enforcement campaigns focusing on distracted driving, over the next 12 months. Education efforts are also being stepped up, using a number of innovative resources. "People need to understand the level of risk they are dealing with; distracted driving kills! We know it is seriously under-reported in our statistics and is a major cause of collisions in Ontario," says Chief Superintendent Bill Grodzinski, Commander of the OPP Highway Safety Division. Distracted driving is defined as engaging in any secondary activity which takes a driver's attention away from driving and can include: adjusting the radio, searching for something in the car; eating while driving, watching an entertainment monitor or using a hand-held communications device or other entertainment device. Using a cell phone or device capable of texting while driving can result in a fine of $155 under Section 78.1 oÍ lhe Highway Traffic Acf (HTA). Watching an entertainment device can result in a fine of $110 under Section 78 of the HTA. Other forms of distracted driving can result in a charge of Careless Driving with fines ranging from $400 to $2,000, a possible licence suspension of up to two years and/or a jail term of not more than six months. "Driving while distracted is bad judgement, plain and simple. There is no place for it on our roads. lt is every driver's responsibility to devote their full attention to driving," says OPP Deputy Commissioner Larry Beechey, the Provincial Commander of Traffic Safety and Operational Support. -more- www.opp.ca Elgin County OPP News Releases dated May 11 & 12, 2011 regarding "Countering Distracted Driving: Are Drivers Page 95 of 129 -'6b'- o.P.P.w/Gommuniqué -2- Education Efforts OPP personnel will be working with the media, schools, other law enforcement partners, road safety advocates, the Ministry of Transportation and the Ontario Association of Chiefs of Police to educate drivers over the coming year about the dangers of distracted driving. The OPP has added distracted driving to its list of "Big Four" causal factors for death and injuries on Ontario highways. The other three are: aggressive driving, failure to use restraint devices and driving while impaired. Media Resources Radio stations are invited to download and use Public Seruice Announcements about the dangers of distracted driving from http:i/www.opp.calecms/index.php?id=545. A video on the same subject is available on the same page. Fast Facts on D¡stracted Driving o fn 2010, the OPP charged8,522 drivers under Section 78.1 of the HTA for using a hand-held device while driving.o Police began enforcing the new distraction legislation in January 2010.. ln 2010, there were7,733 collisions on OPP-patrolled roads where the driver was deemed to be inattentive/distracted, resulting in 35 deaths, 1,040 injuries and considerable property damage. (Note: The preceding statistics refer to all forms of distracted/inattentive driving, not just the use of hand-held devices as outlined in Section 78.1, HTA.). A recent study by researchers at the University of Utah concluded that drivers on mobile phones are more impaired than drivers driving over the legal limit.. A Canadian Automobile Association poll of 6,000 Canadian drivers found that 'Texting while driving" is the single biggest traffic safety concern of drivers while on the road.. A recent Ontario Health E-Bulletin indicated: "Teen-driver cat crashes remain the leading cause of permanent injury and death in Canada, the United States and almost every industrialized nation world wide". The main culprit is teenage overconfidence in emerging driving skills and a failure to acknowledge personal limitations. Teenagers falsely believe they can "drive distracted" without increasing the risk of a serious collision. Ontario Provincial Police Police provinciale de I'Ontario -more- News Release/ www.opp.ca Elgin County OPP News Releases dated May 11 & 12, 2011 regarding "Countering Distracted Driving: Are Drivers Page 96 of 129 -6b.- o.P.P. =E\w Ontario Provincial Police Police provinciale de I'Ontario Links University of Utah Study htto ://www.psych. utah. edu/lab/appl iedcog n ition/pu bl icatio ns. htm I Canadian Automobile Association Poll htto ://www. caa. calnews roo m/newsroo m-releases-detai ls- e.cf m ?newsltem=38&yearToShow=201 0 Ontario Health E-Bulletin http ://www. ohpe.calnode/1 98 -30- Gontact: PC Troy Carlson Phone: 1-888-808-7195 News Release/ Communiqué www.opp.ca Elgin County OPP News Releases dated May 11 & 12, 2011 regarding "Countering Distracted Driving: Are Drivers Page 97 of 129 Page 98 of 129 -.ó..- o.P.P.w/ -J Yt1 Ontario Provincial Police Police provinciale de I'Ontario News Release/ Communiqué FROM/DE: Elgin County OPP DATE: May 12,2011 21 YEAR OLD FEMALE ASSAULTED BY STRANGER (ELGIN COUNTY, ON) - Police are investigating a serious incident involving a21 year old Malahide Township woman being assaulted by a male assailant. The incident occurred on Wednesday, May 11th, 2011 between 9:30 pm and 10:00 pm. 421 year old female was walking west along Calton Line in a rural area near the Hamlet of Mt. Salem, Malahide Township in Elgin County. She was wearíng headphones listening to music and did not hear an unknown male approach her from the rear. The male grabbed a hold of her, forcing her to the ground. The male threatened the female and then attempted to drag her off the roadway to the other side of a cedar tree line. The victim struggled and screamed and was able to bite the suspect on his right thumb. The suspect fled into a nearby field in a southwesterly direction from the area of 50764 Calton Line, Malahide Twp. The male is described as being in his early 20's, white, approx. 5'10"-5'1 1", described as fit, medium build, wearing dark "work style" pants and a dark shirt. His hair is described as red, afro, bushy, curly hair. The male spoke broken English with a Low German accent. He may have an injured right thumb. Police are continuing to investigate and are asking for the publics' assistance in identifying this individual. Anyone with information about this investigation is asked to contact the Elgin County OPP at 1-888-310-1122 or to call Crime Stoppers at 1-800- 222-TtPS (8477). -30- Contact: PC Troy Carlson Elgin Count OPP Media Relation Pager: 1-888-808-7195 www.opp.ca Elgin County OPP News Releases dated May 11 & 12, 2011 regarding "Countering Distracted Driving: Are Drivers Page 99 of 129 Page 100 of 129 CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF REPORT TO: Mayor & Members of Council FROM: Planning Coordinator/Deputy Clerk SUBJECT: Peters Consent E36llI DATE: May 13, 201I FILE: D10.11 Peters NUMBER: D2011-19 Purpose To consider a consent application proposing to create a new lot within registered Plan of Subdivision l1M-187 Country View Estates, North Hall. Background A consent application was received from the Elgin County Land Division Committee submitted by Abraham ãnd Emma Peters to sever aparcel-42l3.6 m2 (1.04 acre) and retain a I93l m2 ç0.4 acre) parcel. The subject land is located on the west side of Peter's Court (new street), south of Eden Line, Registered Plan 1lM-l87 Part Lot 5. The subject land is designated "Hamlets" in the Offrcial Plan and zoned Hamlet Residential (HR) in the Zoning By-law No. 2456-2003. Elgin County Land Division Committee will consider the application on May 26,201I. Staff & Planner Comments The Peters recently registered their Plan of Subdivision for the Country View Estates in the Hamlet ofNorth Hall and wish to further develop the property by severing an additional lot from Lot 5 of the Plan. The Plan of Subdivision is not complete with outstanding hydro servicing and road construction. The street has not been developed and therefore not assumed by the municipality as legal street status. The proposed lot does not have the required legal frontage for the creation of a lot. More importantly the municipal planner's comments clearly suggest that the proposal does not conform to the intent of the Provincial Policy Statement (PPS) 2005 and the intent of the MMAH for development in areas on private servicing. The PPS allows for individual servicing for new development of five or less lots where municipal services are not available. This lot would be the sixth lot on these subject lands. The Offrcial Plan permits "future growth on the basis of infilling" if the proposal qualifies as "infilling", which this application does not at this time. The planner's comments suggest the application does not meet the "infilling" and "infrastructure" policy requirements of the PPS 2005 or our Official Plan and should be refused. Staff concur with the planner's opinion and recommend the application be refused on the basis of non-compliance with Provincial and Official Plan policies. Attachments 1. Consent Application E36|II 2. IBI Group memorandum dated I|l4ay 13,20II Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 101 of 129 Staff Report D2011-19 Peters Page2 Strategic Plan Goal(s) Goal # 6 Provide and encourage attractive lifestyle choices. RECOMMENDATION *THAT Council request Elgin County Land Division Committee refuse Consent Application 836/11 on the basis the application does not comply with the PPS 2005 and Offïcial Plan policies." Respectfully submitted, Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 102 of 129 Address AppucAloN FoR coNsENr &*,æ ;€ ê TLt * authority ELGIN COUNry LAND DtVtStON COMMTTTEE Abraham and Emma Petçrs , 54571 Otterqate Line. RR#4, Eden. ON NOJ 1H0 TelephoneNumber 519-866-3835 Name of owner's solicitor or authorized agent David Roe Address 599 Larch Street, Delhi. ON N4B 3A7 Telephone Number 519-SBZ-1174 Please speciff to whom all communications should be sent: Owners ( )Solicitor ( )Agent (x ) signstoowner (a) Type and purpose of proposed transaction: (check appropriate space) Transfer: X creation of a new lòt Other:charge leaseaddition to a lot easement other purpose conection of tifle (b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased orcharged Unknòwn (c) lf a lot addition, identify the rands to which the parcer wiil be added: 4. (a) Location of land: Municipality Bavham Concession No. Lot(s)No' Lot 5 RegisteredPtans@ Name of Street Peters Court .Street No. (b) Are there any easements or restrictive covenants affecting the subject rand? Yes ( ) No ( ) rf yes, describe the easement or covenant and its effect: Description of land intended to be severed: (Accurate Measurements in Metric) Frontage 44.22m Depth_8g.81m Area 4218.6m2 Existing Use Residential _proposed Use Residential Number and use of buildings and structures (both existing and proposed) on the land to besevered: 6- Description of land intended to be retained: (Accurate Measurements in Metric) Frontage 64.53m Depth 30.3gm Area 1g31m2 Existing Use Residential proposed Use Residential Number and use of buildings and structures on the land to be retained: Vacant gi,{il¡l, oí Ë:!l;¡ Eng¡neering Serv¡ces 451) Sunset Dn€ St- Thor¡as. 0n NsB þ11 Phone:519 631-1460 !wÈ.elg¡n{ounty.on ca Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 103 of 129 -2- 7 8 PROPOSED LOT () ( x) () () () () RETAINED LOT () (x) () () () () lf proposed access is by water, what boat docking and parking facilities are available on the mainland? (specify) 9. \Mtat type of water supply is proposed: (check appropriate space) TYPE Publicly owned and operated piped water system Privately owned and operated individualwell Privately owned and operated communalwell Lake or other water body Other means (specify) PROPOSED LOT () (x ) () () () (x ) () () RETAINED LOT () (x ) () () 10. What type of sewage disposal is proposed: (check appropriate space) TYPE PROPOSED LOT RETAINED LOT Publicly owned and operated sanitary sewage system Privately owned and operated individual septic tank Privately owned and operated communalseptic system Privy Other means (specify) () ( x) () () 11' wtren will water supply and sewage disposal services be available? Number of new lots proposed (not including retained lots) 1 Type of access for proposed and retained lot: (check appropriate space) TYPE Provincial Highway Municipal road, maintained all year Municipal road, seasonally maintained Other public road Right Of Way Water access 12. what is the Existing official plan designation(s), if any, of the subject land? 13. What is the Zoning, if any, of the subject land? Has the subject land ever been the subject of an application for approval of a plan of Subdivision or a Consent under the Planning Act? yes ( x ) No ( ')' Unknown ( ) lf Yes, and known, provide the application file number and the decision made on the application Part of reoistered olan lf this application is a re-submission of a previous consent application, describe how it has been changed from the original application 16. (a) Has the owner previously severed any land from this holding? 15. Yes()No (x ) Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 104 of 129 (b) lf the answer to (a) i es, please indicate previous severq Jes on the required sketch and supply the following information for each lot severed: Grantee's name Relationship (if any) to owner. Use of parcel Date parcel created 17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously with this application, or considering applying for additional consents in the future? Yes ( ) No (x) 18. ls the subject land cunently the subject of a proposed official plan or official plan amendment that has been submitted to the Minister for approval? Yes ( ) No (x) lf Yes, and known, specifu the Ministry file number and status of the application I 9. ls.the subject land currently the subject of an application for a zoning by-law amendment, Ministe/s zoning order amendment, minor variance, or approval of ã pøn of subdivision?yes ( ) No (x) lf Yes, and known, speciff the appropriate file number and status of the application 20. ls the application consistent with policy statements issued under subsection 3(1) of the planning Act? Yes (x) No ( ) 21. ls the subject land within an area designated under any provincial plan or plans? Yes ( ) No (x ) lf yes, does the application conform to or conflict with the applicable províncial plan or plans 22. SKETCH: The application shall be accompanied by a sketch showing the following: - the boundaries and dimensions of the subject land, the part that is to be severed and thepart that is to be retained; - the boundaries and dimensions of any land owned by the owner of the subject land andthat abuts the subject land; - the distance between the subject land and the nearest township lot line or landmark, suchas a railway crossing or bridge; - the location of all land previously severed from the parcel originally acquired by the currentowner of the subject land; of all land andoPin n, such as , wat banks, well - the existing use(s) on adjacent lands; - the location, width and na.me of any roads within or abutting the subject land, indicatingwhether it is an unopened road allowance, a public travelleã road, a priváte io"J ói a rightofway; - ¡f access to the subject land is by water only, the location of the parking and boat dockingfacilities to be used; - the location and nature of any easement affecting the subject land. 4 Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 105 of 129 - d..ñ;;t-."iiË ö;;¡,;iÈrgiÃtt"îi; ""r",;.1;îh" 'rojJ J'ärji,'tv iãîtn" p'iö"*ãr Site inspections with res, .:t to this application. 2+. The ApplicanVOwner/Agent hereby consents to disclosure of the information contained in thís Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local Boards. Dated at the this S¡GNATU AFFIDAVIT OR SWORN DECIARATION lM/e David Roe ,t day of 4r*( zo "/ of Central Eloin , SOLICITOR OR AUTHORIZEE AGENT /t, ofthe of in the County of Norfolk solemnly declare that allthe information contained in this application is true, and lM/e make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath and by virtue of the CANADA EVIDENOE Acr. DECLARED before me atthe Municipality of CentralEloin in th" this / /'L day of 20 ll Signature ._ 4-- - A Commissioner, etc. Gde Harb Aldren, a Commlælonü, etc, Cotmg ol Elgln, for he lfthisapplicationi.,ign"ffiT&H1ïi.Tff,in;"n",,ofanapplicant(s),theowner,s authorization must accompany thè application. lf the applicant is a äärporatìon acting without agentor solicitor, the application must be signed by an officei of the corporati'on and the seä¡, if any, mustbe affixed. Itis required that one copy of this application be filed, togetherwith one copy of the sketch described,with the responsible person, accompanied by a fee of - - $500.00 in cash or by cheque made payabte to TREASURER, couNTy oF ELGTN An additional fee of $200,00 will be charged for affixing the consent stamp. Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 106 of 129 The County of Elgin Land Divisior rmmittee requires that, in addition to t, Application for Consent", the following information be completed for all applications: 1. Are there any barns located within 300 metres of the subject of this application? Yes ( ) No (x) lf the answer is "YES' are these barns:i) Now used for livestock? Yes ( ) No ( )ii) Capable of being used foi livestock? Yes ( ) No ( ) NOTE: lfyou answered "YES" to #l. PLEASE COMPLETE THE DATA SHEET BELOW BY APPLICANT AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS FOR NON-FARM USES ESTABLISHING OR EXPANDING IN GLOSE PROXIMITY TO EXISTING LIVESTOCK BUILDINGS ln order to calculate the minimum distance separation, the following information is required for each livestock facility within 300 metres of the proposed severance and located on a separate lot: . NAME TELEPHONE coNc.ÏOWNSHIP LOT TILLABLE HECTARES (where livestock facility located) Type of Livestock ,Maximum Housing Capacity, Manure System Housing System I Number per Year I Liquid Semi- Dry I check typeI ffi DAIRY $ Cows Q Heifers 0 Calves Tie Free Loose statt ¡ statr I BEEF $ Cows $ Calves $ Feeders 0 400-750 rb. 0 400-1100 tb.0 750-1100 rb. Open [ot Jotal & Bain I Cbnfine-I ment SWINE Q Sows Q Boars Q Weanlings Q Feeders POULTRY Q Laying Hens Q Breeder Flock $ Pullets $ Chicken Broilers $ Turkey Broilers Q Turkey Hens Q Turkey Toms Q Roasters MINK - Females HORSES Sl{FFP-RamcÊÉr¡rac Caged On Floor RABBITS YEAL CALVES OTHER MANURE STORAGE: DRY Open Pile rvered I SEMI-SOLID open P¡le orage ì lh Buc Walls uovereo I anK Above Grouno Uniãilred Tanr Below Ground Uncovered Tank L)Pen tsann ötoeo PttLt\¿u I u Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 107 of 129 AUTHORIZATION (Please see note below) To: Secretary-Treasurer Land Division Committee Corporatíon of the County of Elgin Description and Location of Subject Lands: lMe, the undersigned, being the registered owner(s) of the above lands hereby authorize David Roe Norfolk County (Agents Name/Names)9f o:(As (1) my beharf to the county of Ergin Land Division committee;(2) any hearing(s) of the aópticatiori; an¿(3) or materiai-èquired uf ine uno'oivision committee relevant to the Please Print Names in Block Letters Below Signatures Dated at the Town of of Avlmer 5lL fr'-', t' 'Signature of Owner Signature of \Mtness Signature of Owner NorE: This form is only to be used for applications,'which are to be signed by someone other thanthe owner(s) Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 108 of 129 @ @ N - NY N I N é N MARCH 29, 2011 h & B6/1 1 DENOTES AREA TI' EE RETANE) DENO'IES AREA TO BE SEVERED SCATE-t:t000 €wrae METRIC B!"#^n'^#li5 Ë,1Ë? ffü$,ÍFã{\HEs AND cAr' SKETCH PREPARED FOR SEVERANCE APPLICATON LOT 5 REGISTERED PLAN 11M- GEOGRAPHIC TOWNSHIP OF BAYI]AM MUNICIPALI|Y OF BAìTIAII COUNTY OF ELGIN ]- 5 =hlIoU U,trtl¡ F. l¡J 0- toHT D. -'{ıqJtÐolalo 11hi @ coewetr 2oll t<tu Hus.tED slrRvrililo tto. ffi füü8üf iÎËËffi ,"JH'Î,,$in.Fff,fir*E¡tuåfls$oo*' LID. IS STRICILY PROI{IB'IED PART 1ll.R - Tsdt rrlvr!È: ortFı+z-ðOıı FA,G 519-E+2_g8gg PROJECT: 0E-8Zt Z-SEIERANCE REFERENCE: F|LE S t a f f R e p o r t D 2 0 1 1 - 1 9 r e g a r d i n g " P e t e r s C o n s e n t E 3 6 / 1 1 " . F i l e : D 1 0 . 1 1 P e t e r s P a g e 1 0 9 o f 1 2 9 lBl Group 203-350 Oxfod Street West London ON N6H 1T3 Canada lel 5194727328 fax 519 4729354 Memorandum To/Attention From Subject Municipality of Bayham Date May 13,2011 Tamara Tannis, MCP, MCIP/RPP Project No UM - 504 Consent Application E36/1 1 : Peters Lot severance: Lot 5, Plan 1 1M-187, North Hall Proposed Road (Peters Court) North Hall, Lot 5, Plan 11-187 Purpose To sever a lot, located within Plan of Subdivision 1 1M-187, that was registered on title on April 4, 2011. This subdivision is located on the south side of Eden Line (County Rd ¿14) between Culloden Road and Highway 3. Background According to conespondence with the Ontario Mìnistry of Municipal Affairs and Housing (MMAH), this plan of suMivision has been in review since approximately 2003. The Province approved this subdivision for a maximum of five lots as the lands in North Hall do not have municipal water or sewage servicing infrastructure. This consent application, received by the County of Elgin on April 11,2011, represents the sixth lot that was not approved by MMAH during the Plan of Subdivision approval process. Gunent Provincial regulations restrict the number of developable lots to 5 or less lots where no services exist (PPS 2005, S.1.6.4.4). Subject Land The subject Lot 5, Plan 11M-187 is located on the west side of a street called Peters Court that is a planned road allowance. lt is north of Lot 4 and across from Lots '|',2 and 3, Plan 1 1M-187. The cul-de-sac road has not been constructed to date, and highlights the fact that the legal requirements of the Subdivision Agreement for Plan 11M-187 have not been met at the time of this application. Provincial Policy Statement 2005 (PPS) The PPS subsection '1.6.4.2 states that: "Municipal sewage services and municipal water services are the preferred form of servicing for settlement areas.' The subject land is not serviced. The PPS, Section 1.6.4 Sewage and Water, 1.6.4.4 states that: "lndividualon-site sewage services and individual on-site water services shall be used for new development of five or less lots or private residences where municipal sewage services and municipal water services... are not provided and where site condÍtions are suitable for the long-term provision of such services.' This Provincial policy is the rationale behind MMAH's refusal to grant more lots in Plan of Subdivision 11M-187. lt is the Provincial intent to guide new development to fully serviced settlement areas throughout Ontario to ensure public health and safety. lBl Group is a group of flms prov¡ding profess¡onal services and ¡s affiliated with lBl Group Architects Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 110 of 129 lBl Group Memorandum Municipality of Bayham - May 13, æ11 PPS, Section 1.6.4.4 states that "individual on-site sewage services and individual on-site water services may be used to service more than five lots... in rural areas." The subject lot is in a settlement area and not in a rural area, based on the deflnitions of these terms in the PPS 2005. Municipality of Bayham Official Plan Under the Planning Acf, Section 26(1), the policies of the Municipality of Bayham Official Plan must be consistent with PPS 2005. Therefore, the requirement of servicing for settlement areas must be the same as the PPS which is to provide full municipal sewage and water services in new subdivisions in settlement areas. Section 4.3.2.1 of the Official Plan states that 'the policy of this Plan is to restrict major residential development wherever municipal services are not available, while allowing future growth on the basis of infilling." This application is not representative of infilling'. lnfilling is the development of a new lot within a built-out, established subdivision. Given MMAH's approval of Plan I 1M-187 for five lots, rather than 6 lots, and that this application does not represent infilling, the application does not meet this policy. Section 4.3.2.5.6 of theOfficialPlan, providespolicydirectiontoconsentapplications. Thefirst sentence states that consents will generally be discouraged in North Hall, and only granted when it is clearly not necessary in the public interest that a plan of subdivision be registered. ln this case, a plan of subdivision was deemed necessary and only 5 lots were approved by MMAH rather than 6+ lots. ln spite of the subject land being within a recently registered plan of subdivision, the consent policies of Section 4.3.2.5.6 provide further direction to the approving authority: 4.3.2.5.6 a. Consents shall be granted only in areas where ... minor or no extension of any municipal service would be required; b. Consents should be granted only when the land fronts on an existing public road, which is of a reasonable standard of construction; c. Consents should have the effect of infilling in existing developed areas." At this time, no municipal services are provided to the subject lands in the settlement area of North Hall. The application does not meet 4.3.2.5.6.a. The road is not built and therefore the subject lands do not meet 4.3.2.5.6.b. This Consent is not an 'infilling of developed area', but a new lot in a new subdivision and does not meet the intent of infilling an existing developed area as required by 4.3.2.5.6.c. Gonclusion This application does not meet the 'infilling' and 'infrastructure' policy requirements of the Province of Ontario nor the consent policies of the Municipality of Bayham Official Plan. This application should be refused. fi/s IBIGROUP Tamara Tannis, MCP, lvtclPlnPP Consulting Planner to Municipality of Bayham Staff Report D2011-19 regarding "Peters Consent E36/11". File: D10.11 Peters Page 111 of 129 Page 112 of 129 2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 05/05/2011 000010 911777 oNTAR|O L|M|TED 12760 WRING LUNCH ROOM 0412012011 I 811.68 0104't2 ChequeAmount- 811.68 000049 AMcTozoNE I spring zone meeting SPRING ZONE MEETING OSl04l2O11 I 50.00 010413 ChequeAmount- 50.00 OOOI54 CANADIAN KOOLWATER 2659 WATERBOTTLES 05103t2011 I 40.00 010414 ChequeAmount- 40.00 OOO1OO CORPORATE EXPRESS 27486735 PENS, BTNDER CLtpS, PADS 0ø,t2612011 I 61.39 010415 Cheque Amount - 61.39 OOO272 DYNAMIC FLUID PRODUCTS INC 1492244 5 GALLON KtT 04t27t2011 I 221.75 010416 Cheque Amount -221.75 OOO334 FASTENALCANADA ONTIS43552 SUPPLIES ONTIS43633 SUPPLIES ONTIS43636 GLOVES ChequeAmount- 139.01 001270 GORD ROESCH snacksfortaining REIMBURSE SNACKS FORTRAINII 0412812011 I 205.59 010418 ChequeAmount- 205.59 000446 JACKIE RINGI.AND Aprill$May15/11 MANAGER FEES OOO5IO KLASSEN AUTO PARTS Cheque Amount - 0/.11812011 I 30.19 010417 0ø,120t2011 I 86.51 010417 0ø,12012011 I 22.31 010417 0510212011 I 791.66 010419 791.66 041o4t2011 I 6.37 010420 0410412011 I 17.70 010420 0410612011 I 165.58 010420 04t06t2011 I 8.19 0't0420 c4'10712011 I 75.94 01M20 0410712011 I 10.28 010420 04108t2011 I 45.20 010420 0410812011 I 22.60 010420 0410912011 I 50.13 010420 04113t2011 I 90.51 010420 041131201'1 I 34.35 010420 0510512011 10:504M 141744 1€1756 r-81993 142010 142092 142134 't42160 142214 142293 1€2606 142627 BELT AIR TANK VALVE FILTERS, PLIERS BRASS FILTERS GRAVELGUARD CLIPS, LOOMS PRIMWRE I.AMPS AIR FILTER NYLON WORK Page 1 Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 113 of 129 Cheque Amount - 9,605.09 000611 MINISTER OF FINANCE - EHT 2010 2010 EHT ANNUAL RETURN O5t05t2011 I 983.24 0'10422 Cheque Amount - 983.24 000614 MOBIL STRIPING & SWEEPING LTD 32857 POVVER SV\EEPING OOO727 PUROI.ATOR COURIER LTD 412155901 COURTER SERVTCE c/,13012011 I 9,070.68 010423 Cheque Amount - 9,070.68 0412112011 I 29.06 010424 Cheque Amount - 29.06 OOO743 RBCROYALBANK 4516050004485292 TNTEREST o4t27t20't1 I 27.09 010425 Apr45l6 05000,1485292 RECYCLE BOXES O3l3Ol2O'11 I 406.39 010425 4pr45160500 044f,5292 SEARS - FRIDGE 0410712011 f 451.99 010É,25 4pr451605000448 5292 \ /RENCH DRIVER KIT 0/,10912011 I 440J7 010425 Apr45'160s0004485292 HOME DEPOT 0312912011 I 637.87 010/.25 2010.11.19 6.3 9050 143047 HAMMER OOO572 MANULIFE FINANCIAL 100745185 MAY11 REMTT 100745355 MAYI1 REMTT MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- 0510512011 0510512011 10:504M 04t15t2011 I 5,536.89 010421 04115t2011 I 4,068.20 01M2'l Cheque Amount - I,963.51 APRIL'11 K-9 CONTROL 04130t2011 I 1,356.00 010426 Cheque Amount - 1,356.00 04t18t2011 I 69.44 010420 Cheque Amount -596.29 0412712011 I 507.37 010427 0412712011 I 254.25 010427 041271201't I 54.24 010427 o4127t2011 I 186.45 010427 0412812011 I 1.028.31 0'10427 0412812011 I M7.48 010427 OOO77O RODGER MARTIN April'11 000806 SGSCANADAINC 10496330 1 0496331 10496332 10496333 10496934 't0496935 LAB FEES LAB FEES LAB FEES I.AB FEES LAB FEES I-AB FEES Cheque Amount - 2,478.10 001482 SUN MEDIA CORPORATION DW05228426 REQUEST FOR |NFO AD 04t1312011 I 143.74 0't0428 Cheque Amount - 143.74 OOI091 TBN DISTRIBUTERS LIMITED 48+7462-0 WNDSHTELD REpAtR 03t31t2011 I 62.15 010429 Page 2 Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 114 of 129 2010.1 1.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- 05rc5n0ll Cheque Amount - 000914 Towt\¡sHtp souTH-vl/EsT oxFoRD 2011-16ô16754 REPAIR TILE DRAIN - GREEN DRA O5ß4N0l1 2011.16ê16755 REPAIR TILE DRAIN - GREEN DRA O5IO4I2O'11 OOO925 TRILLIUM RAILWAY COMPANY PCK1931 SIGNALS OOO932 UNDERHILL FARM SUPPLY LTD 228985 TAWNSEED Cheque Amount- o5lúno11 I 0510512011 10:504M 62.15 I 494.21 I 275.35 010430 010430 769.56 638.92 Cheque Amount- ul2Tnof I 638.92 149.16 Cheque Amount -149.16 Cheque Run Total -30,r66.58 Page Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 115 of 129 2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 0511212011 04t't4t20't1 051091201'l 0511212011 1:23PM 683812 PLYWOOD æ888 TOILETTISSUES 001337 AROUND ABOUT BAYHAM 216 OOOO91 BARRYR.CARD 21201345 OOO175 CEDAR SIGNS 20938 20939 209/0 000220 q,DL 6369 BAYHAIII WATER SYSTEM @1012 CLEARTECH INDUSTRIES INC. 456520 SJC CHLORINE 00't584 coco PAVTNG tNc. 't3245578 QPR OOO2O5 CONSEIL SCOI.A¡RE DE DISTRICT education tax TAX LE\tr Ñ0212 COUNTYOF ELGIN tN000030597 poLtcE sERVtcEs MAyll 001375 CRANBERRYKENNELS stray cat bite OOO245 DAYTRIPPING 5925 STRAY CAT 1/4 PAGEAT) 204.76 010433 36.53 010433 Cheque.Amount - o5løl2011 IVENDORSWATED, EVENTS LEGAL SERVICES SIGN SIGNS SIGNS Cheque Amount - o5to2t20't1 I s9.44 739.59 241.29 99.M 0't04u 010435 010437 010439 Cheque Arnount - 0510512011 0510512011 0510512011 739.59 263.95 0í0436 æ9.58 010436 529.38 010436 I I I Cheque Amount - 03t29t2011 r 1,',t82.91 113.00 Cheque Amount - 0/.t26t2011 I 113.00 233.80 010438 Cheque Amount - 0412712011 I 233.80 1,035.11 Gheque Amount - ost,t'U2Ù1,t I 1,035.11 æ.77 010440 Cheque Amount- osl05t20't1 I æ.77 20,988.84 010441 0't0442 010443 Cheque Amount - 0410712011 I 20,988.84 180.80 Cheque Amount - 0510612011 I 180.80 497.20 001e17 P55475 oNTAR|O LTD OOO25O DEL.BAC SALES LIMITED Cheque Amount -497.20 Page Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 116 of 129 2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 051121201 1 SUPPLIES SUPPLIES Cheque Amount -593.02 02t10t2011 I 142.98 010444 0311812011 I 450.04 010441 0410512011 I 618.75 010445 0410512011 I 1,223.52 010,{45 ul't112011 I 871.14 010445 0411112011 I 1,096.17 010445 04,11812011 I 846.13 010445 0/'11812011 I 954.75 010445 0412012011 I 709.85 010445 e/'12612011 I 1,282.57 010445 0/.12912011 I 916.37 010445 04129t2011 I 1,007.29 010445 0ø.t29t2011 I 944.91 010445 0s10912011 r 886.56 010448 0511212011 1:23PM 218059 2'18852 001690 DOWLER-KARN 143596 143597 143660 143661 143733 14373/. 143764 143811 143838 143839 143840 REG GAS ROAD DIESEL REG GAS DIESEL DYED REG GAS DYE DIESEL DYE DIESEL REG GAS REG GAS DYE DIESEL ROAD DIESEL Cheque Amount - 10,471.45 OOO272 DYNAMIC FLUID PRODUCTS INC l-0876il SUPPLTES 0510412011 I 103.59 010446 ChequeAmount- 103.59 OO17O8 EASTLINK May5198665521 MONTHLY TELEPHONE 0510112011 I 1,309.91 010447 Cheque Amount - 'l,309.91 o0028r'. EDRoLosoN conference/expense CONFERENCE ChequeAmount- 886.56 OOO294 ELGIN COUNTY MUNICIPAL 2011 annual golf 2011 ANNUAL GOLF TOURNY 05l1gl2011 I 80.00 010449 ChequeAmount- 80.00 OOO299 ELGIN PURE WATER 0000161637 MoNTHLY RENTAL CHARGE Ost01t2011 I 114.70 010450 Cheque Amount - 114.70 001782 GIFFEN LLP legal services LEGAL SERVICES - CSINOS 0510912011 I 4,548.00 010451 Cheque Amount - 4,548.00 001270 GORD ROESCH supplies for trainin SUPPLIES FOR TRAINING 0511012011 I 288.75 010452 OOO391 GREGCOLE Cheque Amount -288.75 Page 2 Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 117 of 129 mileage MILEAGE FORTRAINING OO1538 GROUND EFFECTS I.ANDSCAPE & DESIGN 333 CEMETERY MAINTENANCE OO1O25 HILLVIEWSMALL ENGINES 05t09t2011 I 't46.25 010453 Cheque Amount -146.25 1,435.10 0104540/.l30l20't'l Cheque Amount - 2010.1 1.19 6.3 9050 1498 1547 OOO991 HORVATHAUTOPARTS 209681 209906 210418 000426 HYDROONE 300005605s MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 0511212011 0511212011 1:23PM REPAIR SAW REBUILD CARB, CLEAN TANK 05t03t2011 05t11t2011 1,435.10 112.21 010455 51.99 010455 WASHER FLUID GLOVES SUPPLIES Cheque Amount -1æ.20 12.43 010456 16.94 010456 60.6,8 010456 0ø,t19t2011 04t27t2011 051101201',l I I I OOO427 HYDRO ONE NETWORKS INC 28799 - 40004May UTILITIES - PUMP#I May 01181 - 23005 UTILITIES - INTERP CENTRE May 06571 - 44066 UTILITIES - METER CHAI\,IBER May 12650 - 91004 UTILITIES - PUMP#8 May 18850 - 12458 UTILIITES - PB LIBRARY May 18971 -44027 UTILITIES - METER CHAMBER May 18971 - 52001 UTILITIES - BOOSTER PUMP May 24240 - 95021 UTILITIES - RICHMOND RD PUMP May 34853 - 01007 UTILITIES - BEACH WASHROOMS May 43850 - 12451 UTILITIES - PB CENTEN PARK May 50250 - 12458 UTILITIES - MARINE MUSEUM May 56450 -12330 UTILITIES - BOAT I-AUNCH May 62760 - 43000 UTILITIES - E.C.C. May 68850 - 12275 UTILITIES - PB GARAGE May 75250 - 12272 UTILITIES - PB LIGHTHOUSE May 87770 -200'12 UTILITIES - EDISON MUSEUM May 93850 - 12278 UTILITIES - PB FIREHALL May 93850 - 910'i9 UTILITIES - PUMP#7 May 93970 -20342 UTILITIES - V.C.C. Cheque Amount - HYDRO POLE - CREEK ROAD O5IO4I2O11 Cheque Amount - 05105t2011 0510512011 0510912011 0510512011 o5t0512011 o5lost201'l 05lo5l201',l 0510512011 05105120',t1 0510512011 05lo5l20't'l o5lo5l20't1 0510512011 0510912011 0510512011 0510512011 05105t2011 05105t2011 0510512011 I I I I I I I I I I I I I I I I I I I 3,482.22 396.73 010458 41.36 010458 41.36 010458 1r0.51 010458 139.42 010458 44.U 01M58 93.12 010458 427.04 010458 63.68 010458 72.43 010458 96.55 010458 M.65 010458 83.86 010458 116.86 010458 50.98 010458 69.'11 010458 í80.64 010458 65.34 010458 629.19 010458 90.05 3,482.22 010457 ooo217 IBtGROUP Cheque Amount -2,767.67 Page Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 118 of 129 20't0.11.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 0511212011 05112120'11 l:23PM 248777 CONSULTING FEES 04121t2011 I 5,168.00 010459 Cheque Arnount- 5,168.00 OOOM4 J/E BEARINGAND MACHINE LTD 274686 ALLEN WRENCH BALL 001834 JUDOCUS & CINDY KLEINZIEVERINK reimburse credit CREDIT ON TAXES 04t28t2011 I 24.46 010460 Cheque Amount - 24.46 05103t2011 I 809.84 010461 OOO5.I3 KOOLEN ELECTRIC 1681 I 16823 Cheque Amount- 809.84 STRAIGHTEN STOP LIGHTARM O5IO4I2O11 I 339.00 01M62 UNDERGROUND AMp - BEACH 05109t2011 I 2,599.00 010462 Cheque Amount - 2,938.00 OOO525 LAEMERS EXCAVATING brushing ExcAVAToR FoR BRUSH 0sl0u2o11 I 9s0.33 010463 ChequeAmount- 950.33 001835 LORI KING AND WENDY CHILCOTT F2011{15 CORINTH PAVILION FUNDRAISTNG 05t10t2011 I 25o.OO 010464 001833 M. P. METCALF 02ffi11 Cheque Amount- 250.00 METD|ATTON SERVTCES 05t03t2011 I 310.00 0.t0465 0s11112011 r 61 .50 010469 0511112ñ11 I 61.50 010469 ChequeAmount- 310.00 001831 MARINETOPSAND UPHOLSTERY 758229 TARP REpAtR 05t03t2011 I l13.OO OtO466 Cheque Amount - 113.00 000614 MOBIL STRIPING & SV\EEPING LTD 32880 powER svvEEptNG o5l%t201't I 't,167.57 01cp;67 Cheque Amount - 1,167.57 000679 OXFORD SAND & GRAVEL LTD tN00116000 pREMtuM coLDMXCOARSE 05106t2011 I ,t,456.29 010468 tN00l16086 CLEAR STONE 05t10t20,t1 I 176.86 010468 Cheque Amount - 1,633.15 OOO742 RBC LIFE INSURANCE COMPANY 218/.2 Apr'11 APRIL'11 REMIT 21842Mard¡'11 MARCH'11 REMTT Cheque Amount - 123.00 OOOTM REALTAXINC 32491 TITLE SEARCH - 2-001-224000 05t09t2011 I 248.60 O1o47o Page 4 Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 119 of 129 2010.11.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - O5l12l20'l 1 0511212011 1:23PM Cheque Amount -248.60 OOO745 RECEI\ÆR GENERAL 2010T4 2010T4 04t28t2011 I 7,292.07 010471 Cheque Amount - 7,292.07 OOO747 REID'S PRE-CAST CEMENT PRODUCT 8453 COUPLERS, BOSS2000 04t262011 I 372.00 010472 8558 BIG "O" T|LE o4t13 011 I 8.71 010472 Gheque Amount- 380.71 001213 RICK VARRO batteries REIMBURSE FOR BATTERIES 051061201'l I 56.33 0'10473 Cheque Amount - 56.33 OOO783 ROYAL FENCE LIMITED 43461 FENCSGATE REPATRS O4t2912011 r 628.38 010474 Cheque Amount- 628.38 OOO829 SPECTRUM COMMUNICATIONS LTD 0000622'138 PAGER 0000622139 PAGER 0000622140 PAGER Cheque Amount - 423.75 OOO845 STEVENVALKO m¡leage MILEAGE FOR RIT TRAINING OSlOgl2011 I '195.75 010476 ChequeAmount- 195.75 OOO857 STRONGCO EQUIPMENT 193341 SWTCH 05t04t2011 I 36.28 010477 Cheque Amount - 36.28 OO.I482 SUN MEDIA CORPORATION DW05238179 NOTTCE OF PUBLTC MEETTNG Mt25t2011 I 213.12 0't0478 Cheque Amount - 213.12 001832 SUNSHINE RESTAURANT 1 CATERTNG 0413012011 I 2M.08 010479 Cheque Amount - 244.08 OOO874 TEAM TRUCKCENTRES 4211160062 REPLACE DASH 04t26t2011 I 6,008.82 010480 Cheque Amount - 6,008.82 001418 TELUS 01589476203' PAPER FEE 04t27t2011 I 2.27 010481 01589476203412005876 CELL PHONE - G ROESCH 04t2712011 I 192.53 010481 05102t2011 1 141.25 010475 o5l0a2ü1 I 141.25 010475 0510212011 I 141.25 010475 Page 5 Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 120 of 129 2010.11.19 6.3 9050 362483 362549 362550 362563 362613 362806 362820 3628/.9 363034 363076 363276 363331 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 0511U2011 041271201',1 0/.127120',t1 0/,127t2011 04t2712011 o4t2712011 0412712011 04t27t2011 04t27t20'11 0/,127120',t1 0ø,1271201'l Ml27l20't1 04t271201'l Cheque Amount - o414nÙf r Cheque Amount - 0É'10412011 0410512011 0/.l05l20't1 0/'106,1201'l 04107120't1 0411a2011 04i1z20fi 04t13t20't1 0ø.|1812011 o4hst2011 0/,12612011 0412712011 0511212011 1:23PM 0't5894:7620il16171't56 CELL PHONE - G LEMAY 01589476203/,t6171294 CELL PHONE - C JOHNSTON 01589476203/'t6197656 CELL PHONE - A SWANCE 01589476203/.16365709 CELL PHONE - PB FIRE DEPT 015894762034/6365787 CELL PHONE - ROADS DEPT 1 01589476203/,/6366178 CELL PHONE - STMF FIRE DEPT 01589476203/,16366198 CELL PHONE. E BRADFIELD 015894762034/6366368 CELL PHONE - E ROLOSON 01589476203/.16369464 CELL PHONE - K KRUGER 015894762034/668995s CELL PHONE - B BUTLER 015894762034/902',t249 CELL PHONE - ROADS DÊP't 2 I I I I I I I I I I I c 46.50 010481 44.ú 010481 49.66 010481 44.86 010481 44.86 010481 44.86 0104{11 433.50 010481 333.26 010481 57.29 010481 128.41 010481 44.86 010481 -187.25 0104810189476203/. OOO93O TSCSTORESL.P. r8l0'11397 DOLI.AR POOL SAVINGS SAFETYTAPE OOO945 VANBREE DRAINAGE & BULLDOZING Job208321 15.22 9,387.86 1,280.25 15.22 010482 01048/, 010483 OOO947 VANDENBRINK FARM EQUIPMENT INC PI664O7 VALVE OOO953 VIENNAHOMECENTER LTD HOLDBACK FOR DRAIN NO. I 0510612011 Cheque Amount - o4t't5t2011 r Cheque Amount - 9,387.86 23.U FLOOR LEVELLER, UNDERI.AY SCREWS, BOARDS POSTS WASHERS, SCREWS, STOPPERS POSTS STONE MIX HEX BOLTS SUPPLIES POSTS BITS, WASHERS POSTS POSTS 23.U 't92.94 010485 ß.78 010485 40.00 010485 48.53 010485 208.01 010485 22.U 010485 12.43 010485 9.02 010485 189.37 010485 24.16 010485 208.01 010485 96.00 010485 OOO957 VOTH SALES & SERVICE LTD 000018519'l 00001 851 92 COOLANT FILTER FILTER HOUSING Cheque Amount -r,099.79 11.29 010486 85.88 010486 04t06t2011 0410612011 Page Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 121 of 129 2010.1 1.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- O5nA2Ofi a4t29t2011 0412912011 0511212011 l:23PM 0000185339 0000185357 ADJUSTER CLUTCH SERVICE CALL. TRUCK NO STAR. 135.31 010486 't35.32 010486 OOO981 WLSON'S IAWN CARE Gheque Amount- 151 152 153 1il SIDEWALK SWEEPING SIDEWALKS . PORT BURWELL SIDEWALKS. VIENNA SIDEWALKS . STRAFFORDVILLE I I I I OOO99O ZAP'S TREE AND I.AWN SERVICE oo001667 00001682 00001683 PRUNING & REMOVAL OF TREES O5IO7I2O11 TREE REMOVAL O5NA20í1 TREE PRUNING OSIOSNO11 Cheque Amount- Cheque Run Total - Gheque Amount - 3,446.50 99,01s.59 Page Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 122 of 129 2010.1r.19 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- 0511212011 osna20tl 3:49PM æ0141 CAIN'SAUTOSALES&SERVICE 10031 10127 10128 9991 OOO743 RBCROYALBANK Apr451 6 050004037598 SYMANTEC 4pr4516050004037580 INTEREST Apr451 6050004037598 SHERATON OOO953 VIENNAHOME CENTER LTD 363362 BALLVALVE LOF REPLACE ALTERNATOR SERVICE TRANSMISSION REPI.ACE PINION SEAL 44.O',t 010489 4U-21 010489 576.55 010489 161.94 010489 I I I I Cheque Amount - 0ø,nol2011 ul27120'11 0/,|1212011 I I I ChequeAmount- o4f28t201',t I 878.95 11.06 010491 Cheque Amount -11.06 Cheque Run Total -2,',t06.72 Page Cheque Register being Cheque #10412 to Cheque #10491 inclusive totaling $131,288.89 and Payroll Disbursements for the Page 123 of 129 8ORW T4UNICIPALITY OF BAYHAI.I TOT PACKETS . 2 CURRENT 9, I I1 .02 A D.P C A N A D APAYROLL TECHNOLOGIES DAILY UPDATE REPORTCOI{PANY TOTALS ADJUST-CR CURRENT TOTAL 9,llI.02 | ,979 -84 4,4L3.24 99A.6L L6,502.7L 56,173.86 36,175.86 52,676.57 116.05 15.08 52,807 .68 ANALYSIS OF SERVICE CHARGES ADJUST-DR RUN: ttAY S 20tI No: A PAGE: 940 HST REG: I000574tS RTOOO4 COIPANY PAGE: 5 DEBIÎ DATE: HAY 4, 21tt DATE 0F PAY: t{AY 6, ZorL YTD TOTAL 88,5I9.65 FEDL TAX NR TAX PROV TAX 18,674.7A EI CONT QPIP42,996.18 CAN PEN QC PEN QC HSF 9,402.93 0N EHT I{B HET NL HAPSET L59,593.54 TOT STATS CHEQUES 374,40?.90 DEPoSITS US DEPS DED DEPS 374,402.90 T0T NPAY RRSP RTI 533,996.44 TOt PAYROL I ,817.25 SERV CHRG GST 236.22 HST 536,049.89 GRAND TOT UNITS CHARGE L 47.93 FEDL TAX NR TAX PROV TAX EI CONT QPIP CAN PEN QC PEN QC l{SF ON EHT HB HET NL I{APSET TOT STATS CHEQUES DEPOS ITS US DEPS DED DEPS TOT NPAY RRSP RTI TOT PAYROL SERV CHRC GST HST GRAND TOT L,979.84 4,4L3.24 998.6L L6,502.7L 36,I73.86 36,175.86 52,676.57 II6.03 15. 08 52,807 .68 YTD ADJUST ITEII PAYROLL RUNS ITEI'I UNITS CHARGE SALARIED WORKPAYS 20 33.00 PAY ADVICE FOLD 50 6.60 TOTAL S./C SUBJECT TO HST IS TOTAL PAYROLL DEBIT IS ITEI.I HOURLY WORKPAYS COURTER FEE I I6.05 UNITS CHARGE l0 16.50 I 12.00 52,ao7.6a DEBIT INFORHATI0N: oos O5toZ t0lt92s C h e q u e R e g i s t e r b e i n g C h e q u e # 1 0 4 1 2 t o C h e q u e # 1 0 4 9 1 i n c l u s i v e t o t a l i n g $ 1 3 1 , 2 8 8 . 8 9 a n d P a y r o l l D i s b u r s e m e n t s f o r t h e P a g e 1 2 4 o f 1 2 9 q¿b) / THE CORPORATION OF THE MIJNICIPALITY OF BAYIIAM STAFF REPORT TO: Mayor & Members of Council DATE: May 1l,20ll FROM: Lynda Millard, Clerk FILE: S09 SUBJECT: St. Luke's Cemetery Expansion NUMBER: C2011-05 PTTRPOSE This report is provided to recommend Council approval for the expansion of St. Luke's Cemetery, Vienna. BACKGROUND A request has been received from the St. Luke's Cemetery Board for approval of an expansion to the cemetery located at the northerly limits of Vienna along Plank Road. Permission to expand the cemetery by approximately 2 acres must be granted by the Municipality in order for approval to be obtained from the Ministry of Consumer Services, Cemetery Regulation Unit. An Official Plan Amendment and rezoning were completed in 1999 as required prior to a severance and purchase from the neighbouring property owner, completed in 2005. The property has been merged on title with the existing cemetery. Approximately 2 acres of the added lands is properly designated in the Official Plan and zoned as Institutional, the remaining lands as Residential. The original intent was to sever and sell the approximately 1 acre residential portion. That is not cu¡rently being pursued. There were no objections received from the public during the Official Plan Amendment and Rezoning process. STAT'F COMMENTS All the necessary requirements previously imposed by the Municipality have been met and it is appropriate for Council to support the request. Upon Council approval, notice will be placed in a local paper and any person with an interest may refer the decision to the Ontario Municipal Board for a hearing. Strategic Plan Goals: Goal # 3 Create a positive business atmosphere Goal # 4 Be dedicated to service excellence Goal # 6 Provide and encourage attractive lifestyle choices Attachment: St. Luke's Cemetery correspondence /"ìae RECOMMENDATION "THÁ.T the Council of the Municþality of Bayham approves the request to expand the St. Luke's Cemetery, located at 6516 Plank Road, south of Light Line, by approximately 2 acres, being a portion of Part I of RP 11R 8386." Respectfully submitted Staff Report C2011-05 regarding "St. Luke's Cemetery Expansion". Page 125 of 129 Staff Report C2011-05 regarding "St. Luke's Cemetery Expansion". Page 126 of 129 :R1 R1 € $ .t[ {R+s'-,¿lt.rf ;*(_t.poçr ro\ fx pat s lo¡l Mnp '67 cz "nr L.y S t a f f R e p o r t C 2 0 1 1 - 0 5 r e g a r d i n g " S t . L u k e ' s C e m e t e r y E x p a n s i o n " . P a g e 1 2 7 o f 1 2 9 Page 128 of 129 THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM BY-LAW NO. 2011-042 Ä BY-LAW TO CONFIRM ALL ACTIONS OF THE COTINCIL OF TIIE CORPORATION OF THE MI]NICIPALITY OF BAYIIAM FOR THE REGULAR MEETING HELD MAY I9,2OII WIIEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25,thepowers of a municþal corporation are to be exercised by the Council of the municþality; AND WHEREAS under Section 5 (3) of the Municipal Act,200l, the powers of Council are to be exercised by byJaw; AND WIIEREAS the Council of the Corporation of the Municþality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by byJaw. TIIEREFORE THE COUNCIL OF TIIE CORPORATION OF THE MI]NICIPALITY OF BAYHAM ENACTS AS FOLLO\ilS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recommendation and each motion and resolution passed and other action by the Council at the regular meeting held May 79,2011 is hereby adopted and confirmed as if all proceedings were expressly embodied in this byJaw. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affixing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and finally passed this 19th day of May, 201r. MAYOR DEPUTY CLERK By-Law 2011-042 A By-Law to confirm all actions of Council Page 129 of 129