HomeMy WebLinkAboutJune 18, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, June 18, 2009
7:00 p.m.
6:30 p.m. Committee of Adjustment - Minor Variance Application
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held June 4, 2009.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. Auditors Graham, Scott, Enns regarding 2008 Financial Statements and
Auditors Report Item 9(b)
(b)7:30 p.m. Mike Timmermans, Country Camping to provide details of upcoming
event to be held at the campground. Item 9(g)
5.INFORMATION ITEMS
(a)Verbal update regarding Estherville Cemetery.
(b)Copy of resolution passed June 2, 2009 by the Corporation of the Township of
Bonnechere Valley regarding "annual grants for public libraries".
File: C10
(c)Correspondence received from Wallaceburg Disaster Relief Committee regarding
"financial assistance to assist victims of flood damages".
7-18
19
21
Page 1 of 291
Council Agenda June 18, 2009
Page
5.INFORMATION ITEMS
File C10
(d)Copy of resolution passed May 25, 2009 by the Town of Fort Erie regarding "Petition
Province to include hospitals under jurisdiction of Ombudsman".
File: C10
(e)Copy of resolution passed May 19, 2009 by the City of Pickering regarding
"Harmonized Sales Tax".
File C10
(f)Copy of resolution passed May 25, 2009 by the Corporation of the Town of
Hawkesbury regarding "Economic climate Investment and jobs".
File C10
(g)Copy of resolution passed May 20, 2009 by the Municipality of Hastings Highlands
regarding "emergency service during downed power lines".
File: C10
(h)Correspondence dated June 1, 5, 10 and 11, 2009 from Association of Municipalities
of Ontario regarding "Needle Safety Regulatory Review", "Federal and Provincial
Governments Commit $2.3 Billion to Municipal Infrastructure in Ontario", "Feed-in
Tariff Contract Posted for Comment", "Count Me In! Community Challenge Now
Underway", "Ministry of Municipal Affairs and Housing signs $1.2 billion Housing
Agreement with Federal Government" and "Green Energy Act Planning Approval
Regulation Consultations".
A01
(i)Correspondence dated June 3, 2009 from Ministry of Municipal Affairs and Housing
regarding "Affordable Housing Strategy Consultations Launched McGuinty
Government Seeks Input On Long-Term Plan".
File: A16
(j)Bayham Health & Safety Committee minutes of meeting held Thursday, May 14,
2009.
File: C06
(k)Correspondence dated May 21, 2009 from Great Lakes and St. Lawrence Cities
Initiative regarding "The Mayors' Great Lakes Action Plan".
File: A16
(l)Lake Erie Region Source Protection Committee draft minutes of meeting held
Thursday, May 7, 2009.
File: E00
23-24
25-26
27
29
31-44
45-46
47
49-56
57-64
Page 2 of 291
Council Agenda June 18, 2009
Page
5.INFORMATION ITEMS
(m)Lake Erie Region Source Protection Committee agenda of meeting held Thursday,
June 4, 2009.
File: E00
(n)Long Point Region Conservation Authority Board of Directors minutes of meeting held
May 6, 2009.
File: A16
(o)Email correspondence from Community Futures Development Corporation of
Middlesex County regarding "Small Business Internship Program".
File: A16
(p)Correspondence dated June 3, 2009 from County of Elgin regarding "Elgin County
and the Municipality of Durham Win A.M.C.T.O.'s E.A. Danby Award".
File: A16
(q)Ontario Good Roads Association newsletter dated April 2009 regarding "Highlights
from the Board of Directors".
File: A01
(r)Ontario Chamber of Commerce "Focus" newsletter.
File: A01
(s)South West Local Health Integration Network highlights - May 2009.
File: A01
(t)Correspondence dated May 15, 2009 from Ontario Heritage Trust regarding "2009
Recognition programs".
File: R01
(u)Correspondence dated June 1, 2009 from the Government of Canada and the
Province of Ontario regarding "Sport Funding Announcement".
File: A16
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
[Addenda]
(a)Staff Report D2009-22 regarding Draft License System for Refreshment
Vehicles. (Report not available at time of publishing)
File: P09
65-74
75-80
81-84
85
87-88
89-94
95
97
99-100
101-110
Page 3 of 291
Council Agenda June 18, 2009
Page
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(b)Staff Report D2009-23 regarding Schroyens Consent Agreement E27/09.
File: D10.09
(c)Staff Report D2009-24 regarding Hildebrandt Consent Agreement E37/09.
File: D10.09
(d)Staff Report D2009-25 regarding Grant/Oakley Consent Application E39/09.
File: D10.09
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report DR2009-007 regarding Petition for Drainage from Jan Collins & John
Pedersen.
File: E09
(b)Staff Report PW2009-12 regarding Hot Mix Transporter Tender.
File: F18
(c)Staff Report PW2009-13 regarding Steel Insulating Siding Works Garage.
File: F18
(d)Staff Report PW2009-14 regarding Supply and Install Sand/Salt Shed.
File: F18
(e)Staff Report PW2009-15 regarding Sweepster Broom for Loader.
File: F18
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Request from Councillor Taylor to discuss grave markers.
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheques #6563 to Cheque #6640 inclusive, except Cheques
#6581and #6305, totaling $135,088.72. Payroll Disbursements not available.
(b)Consolidated Financial Statements for the year ending December 31, 2008 and
Auditors Report.
111-121
123-131
133-144
145-147
149-150
151-163
165-180
181-182
183-197
199-236
Page 4 of 291
Council Agenda June 18, 2009
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
File: F03
(c)Correspondence dated June 8, 2009 from Marion Rogers regarding "wedding licenses
and wedding officiant"
File: C13
(d)Correspondence from Elgin Community Futures Development Corporation regarding
"Membership in the Corporation".
File A16
(e)Staff Report C2009-12 regarding Siltation Study - Port Burwell Harbour.
File: E10
(f)Correspondence received June 15, 2009 from Mike Timmermans regarding upcoming
event at Country Camping.
File: C13 / L00
(g)Staff Report PR2009-14 regarding Eden Community Centre - Repairs and
Designated Substances.
File: A20
(h)Optimist request for noise by-law exemption for Tub Daze.
10.ENVIRONMENT
(a)Correspondence dated June 1, 2009 from the City of London regarding "Safegarding
and Sustaining Ontario's Water Act".
File: E00
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Out of Camera.
(c)Closed session minutes of the regular meeting of Council held June 4, 2009.
(d)Closed session minutes of the regular meeting of Council held May 7, 2009.
237-242
243
245
247
249-252
253-256
Page 5 of 291
Council Agenda June 18, 2009
Page
11.COMMITTEE OF THE WHOLE
(e)Closed session minutes of the regular meeting of Council held May 21, 2009.
12.BY-LAWS
(a)By-Law 2009-084 A By-Law to authorize the execution of an agreement
(Matthews)
(b)By-Law 2009-085 A By-Law to authorize the execution of an agreement (Cover-
All Building Systems of Ontario)
[Addenda]
(c)By-Law 2009-086 A By-Law to license refreshment vehicles (not available at time
of publishing)
(d)By-Law 2009-087 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
257-267
269-282
283-290
291
Page 6 of 291
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, June 4,2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, June 4,
2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard.
Planning Coordinator / Deputy Clerk Margaret Underhill and Treasurer Suzanna Dieleman Mantel
were in attendance to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTER"EST & THE GENERÁL NÄTURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of council held May 21,2009.
In regard to the amendment to May 7th minutes at the last meeting, Councillor
Taylor noted that it was intended that Mary Taylor be invited to the meeting also.
2009-296
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"TIIAT the minutes of the regular meeting held May 21,2009 be approved
as circulated.t'
CARRIED UNANIMOUSLY
(b) Added Item
2009-297
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural By-law 2002-93'
confidential correspondence be added to the agenda as item Ll(b)."
CARRIED UNANIMOUSLY
Page I of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 7 of 291
Council Minutes Jlur¿¡e4,2009
4. DELEGATIONS
7:05 p.m. John Regan, General Manager, Anne Kenny and Donna Lunn were in
attendance to advise of the former Elgin Community Futures & Development
Corporation name change to the'Elgin Business Resource Centre" and the services
offered to the local business community.
Mr. Regan provided a brief background history beginning with L.E.A.D. in 1986
through the ECFDC n L996 to the current Business Resource Centre. He noted
that funding is provided through Industry Canada and the Ontario Ministry of
Training, Colleges & Universities. Services include free counseling, a self-
employment benefits progmm, business plan development and loans to existing or
start-up businesses up to $250,000,
He noted that municipalities are offered membership and invited Council to appoint
the Mayor or a delegate to attend the upcoming Annual General Meeting.
Ms. Donna Lunn outlined activities of the Economic Development branch including
agriculture, rural and economic promotion through the'Eat Fresh, Buy Local"
brochure, a culinary ûail and Farmers Market programs. Areas of marketing,
branding, market research (who uses what? when etc), pursuit of value-added
products (assisted by the Elgin Federation ofAgriculture), and a local food strategy
are being investigated. She noted that priorities include creating employment and
partnerships.
Ms. Anne Kenny explained the Community Adjustment Funding program (CAF) is
contributing $500,000 to assist in a labour force development shategy to ensure
skills are available when opportunities arise. She noted that the $2.58 million loan
program through Community Futures across Canada between 2003 and 2008
leveraged $1.65 for every dollar invested. Locally this program provided $4.28 per
dollar invested. She added that he Elgin Business Resource Centre helps to
promote the community and can assist with SEED money and business plans for
local entrepreneurs. A brief video of some results of the Canada wide program was
shown.
7:15 p.m. Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal noted correspondence from Steve Peters, MPP requesting action by
Small Business and Consumer Services Minister Harinder Takhar. She identified
additional Estherville Cemetery research she had undertaken and questioned what
progress has been made by the Municipality.
(a)
(b)
Page 2 of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 8 of 291
Council Minutes Jul¡¡e 4,2009
It was noted that to proceed with rezoning under the Planning Act, a public meeting
is required.
Following further discussion, Council agreed to designate five minutes at Council
meetings to allow a brief update on progress.
(c) 7:30 p.m. Dan Wilson of Watson Economists regarding Item 9(b) PSAB
Compliance Report
Dan Wilson provided a power point presentation regarding the Public Sector
Accounting Board 3 I 50 compliance requirements.
Mr. Wilson explained that, beginninginâ0}9 municipalities must provide year-end
financial statements based on full accrual accounting. He reviewed the various
components of PSAB and the associated policies required to be adopted by
Council.
5. INF'ORMATION ITEMS
(a) Copy of Resolution passed May 19, 2009 by the Corporation of the Town of
Smiths Falls regarding "petition to the Province to increase annual grant of library
revenuett
File: C10
(b) Copy of resolution passed Apnl23,2009 by the City of Ottawa regarding "Ontario
Municipal Board decision".
File: C10
(c) Correspondence dated l|lay 20,26 and29,2009 from Association of
Municipalities of Ontario regarding "Province Passes Green Energy Act", "lnvitation
- Proposed Enhancements to the Ontario Dam Safety Program", "Canadian Sport
Tourism Alliance Offers Regional Sport Tourism Workshops", Reminder: Labour
Mobility Survey" and "AMO Comments on Long Term Care Homes Act Proposed
Regulations".
File: 401
(d) Conespondence dated May 15, 2009 from Township of South Stormont regarding
"Request for simultaneous dispatch for Emergency Medical Service (EMS) and Fire
Response".
File: ClO
(e) Local Authority Services Ltd. newsletter dated May,2009 "Energy Newsflash".
File A0l
(Ð Conespondence dated May 20,2009 from Municipal Employer Pension Centre of
Ontario regarding "Further Update on OMERS Specified Plan Proposals".
File: H02
(g) Correspondence dated May 20,2009 from Ministry of Culture regarding "Ontario
Modemizing History Through New Technologies".
page 3 of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 9 of 291
Council Minutes Jwe 4,2009
File: Al6
(h) Correspondence dated May 13, 2009 f¡om lnformation and Privacy
Commissioner / Ontario regarding "2008 Annual Report of the Information and
Privacy Commissioner of Ontario". (full report available upon request)
(Ð Correspondence dated May I I,2009 from Ministry of Natural Resources
regarding "lnvitation for Applications for land securement fi:nding".
File: Fll
() Correspondence dated May 25,2009 from Town of Caledon regading "Mayors
Support Free Trade When lt's Fair Trade".
File: M0
(k) Copy of resolution passed lNlay 22,2009 by the Greater Toronto Area
Countryside Mayors'Alliance regarding "Free Trade between the United States
and Canada".
File: C10
0) Correspondence dated May 2009 from Hon, Jim Karygiannis, M.P. Scarborough-
Agincourt regarding "Bill C-319 an Act to amend the Moror Vehicle Safety Act
(speed limiters)".
File" A16
(m) Press Release dated May 29,2009 from Steve Peters, M.P.P. Elgin-Middlesex-
London regarding "Funding for better buildings, better leaming".
File: M07
(n) Correspondence received May 29,2009 from Danielle Ethier and Josh Sayers
regarding "Southem Ontario's Population of Badgers".
File: 401
(o) Correspondence dated May 25,2009 from Bradfield's Marina regarding
"MartinlVlooseberger Fast Food Booth".
File: Cl3
(p) Memorandum from Ontario Properly and Envi¡onmental Rights Alliance regarding
"Species Habitat Regulations Emerging from Endangered Species Act (ESA) 2007.
File 401
(Ð Email correspondence dated June 1, 2009 from Town of Fort Erie regarding
"Community Built Hospital".
File: C13
2009-298
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THÄT information items 5(a) through 5(q) be received for information."
CARRIED UNANIMOUSLY
Page 4 of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 10 of 291
Council Minutes June 4,2009
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
(a) Staff Report D2009-20 regarding Road Access and/or Water/Sewer Services
Amended Policy and Permit.
File: 409
2009-299
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
*THAT StaffReport D2009-20 regarding the Revised Road Access and
Water/Sewer Services Policy and Permit be received;
AND THAT a By-Law be prepared to adopt the revised Road Access
and /or Water/ Sewer Services Permit policy and procedures as outlined in
StaffReport D2009-20."
CARRIED I.INANIMOUSLY
(b) StaffReport D2009-17 regarding Draft Permit system for Concession Stands.
File: P09
2009-300
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report D2009-17 regarding concession stands be received;
AI\D THAT Council direct staff to proceed with a draft permit system."
CARRIED I-INANIMOUSLY
(c) StaffReport D2009-21regarding "Agricultural" Land Use Policies.
File: Dl4
2009-30r
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"TIIAT Staff Report D2009-21 regarding "Agricultural" land use policies
be received for information.t'
CARRIED UNANIMOUSLY
(d) Memorandum dated May 25,2009 from IBI Group regarding "Green Energy Act
2009 Update".
File: D08 / D14
Page 5 of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 11 of 291
Council Minutes June 4,2009
2009-302
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Memorandum dated May 25,2009 from IBI Group regarding
Green Energy Act 2009 Update be received for information."
CARRIED UNANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
No items.
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Permit report for the month ending May 31,2009.
File: PlO
2009-303
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT the Building permit report for the month ending May 31, 2009 be
received for information. "
CARRIED UNANIMOUSLY
(b) StaffMemorandum regarding Billz2l, Worþlace Safety and Insurance
Amendment Act (Presumptions for Firefighters) and correspondence dated April
29,May 5, 6 and 27,2009 from Town of Ingersoll, Township of Centre
Wellington, Township of Woolwich andAmott & Dunlop.
File: Cl0
2009-304
Moved by Councillor C Evaniski
Seconded by Councillor E Ketchabaw
"THAT the Council of the Municipality of Bayham
supports correspondence from Town of Ingersoll, Township of Centre
Wellington, Township of Woolwich, Simcoe North, Wellington-Halton Hills
and City of Pickering regarding Bill22l, Workplace Safety and Insurance
Amendment Ãct2007 to include coverage for Volunteer and Part Time
Firefighters (Presumptions for Firefighters) ".
CARRIED
Page 6 of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 12 of 291
Council Minutes Jlulo¡e 4,2009
9" FINANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheques #6503 to Cheque #6562 inclusive totaling
$ I 16,800.47 and Payroll Disbursements for the period ending May I7 , 2009
totaling $57,433.08.
2009-30s
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Cheque Register being Cheques #6503 to Cheque #6562 totaling
$116,800.47 and Payroll Disbursements for the period ending May lJ 2009
totaling $57,433.08 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-30 regarding PSAB Compliance Report.
File: F06
2009-306
Moved by Councillor C Evaniski
Seconded by Councillor E Ketchabaw
"THAT Staff Report F2009-30 be received;
AND that By-law 2009-080, being a by-law to establish tangible capital
asset policies, be presented to Council for enactmenl"
CARRIED T.INANIMOUSLY
(c) Staff Report F2009-28 regarding Customer Service Accessibility Policy.
File: 409
2009-307
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report f,'2009-28 regarding Customer Service Accessibility
Policy be received;
AND THAT Bylaw 2009-079, being a by-law to establish customer service
policies and procedures under the Accessibility For Onlarions With
Disabilities Act, 2005, be presented to Council for enactment."
CARRIED TINANIMOUSLY
(d) Staff Report F2009-31 regarding Financial Report.
File: F03
PageT of12
Minutes of the regular meeting of Council held June 4, 2009.
Page 13 of 291
Council Minutes Jtne 4,2009
2009-308
Moved by Councillor C Evaniski
Seconded by Councillor E Ketchabaw
f 'TIIAT Staff Report F2009-31 regarding financial reporting be received."
CARRIED IINANIMOUSLY
(e) Staff Report F2009-29 regarding Community Adjustrnent Fund Application.
File: Fl1
2009-309
Moved by Councillor M Taylor
Seconded by Councillor C Evanitski
"THAT StaffReport ß2009-29 be received;
AND THAT Council authorize staffto apply for funding under the
Community Adjustment Fund for the Lake Erie Ferry Crossing feasibility
and impact study as outlined in Report ß2009-29."
CARRIED UNANIMOUSLY
2009-310
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THÄT Council authorize staffto apply for funding under the Community
Adjustment Fund for extension of water services to the communities of
Straffordville and Eden. "
CARRIED UNANIMOUSLY
(Ð Staff Report C2009-11 regarding NRG/Aylmer OEB Hearing - Franchise
Agreement.
File: E06
2009-3tt
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Staff Report C2009-11 regarding the NRG/Aylmer OEB llearing
be received for information."
CARRIED UNANIMOUSLY
(g) Staff Report PR2009-13 regarding Food Concession RFP - Municipal Beach.
File: Dl0
Page 8 of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 14 of 291
Council Minutes hne 4,2009
2009-3t2
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report PR2009-13 be received;
AND THAT ByJaw No.2009-082,to authot'ue the execution of an
Agreement between the Municipality of Bayham and C. Valerie Donnell for
the provision of a concession food booth at the East Beach in Port Burwell
in the MunicipalÍty of Bayham be presented to Council for enactment."
CARRIED T]NANIMOUSLY
(h) Conespondence dated May 25,2009 from The College of Physicians and
Surgeons of Ontario regarding "Council Award for Outstanding Ontario
Physicians".
File: M02
2009-313
Moved by Councillor V/ Casier
Seconded by Councillor E Ketchabaw
"THAT Council seek letters, reports, testimonials, press clippings etc. from
the community supporting the nomination of Dr. C.L. Leatherdale for the
ttCouncil Award";
AND THAT the nomination documents be forwarded to the College of
Physicians & Surgeons of Ontario for consideration."
CARRIED UNANIMOUSLY
(Ð Email correspondence dated May 19,2009 from Sharon Lechner, CEO, Elgin-St.
Thomas United Way regarding "United Way Kick-Off'.
File: A0l
2009-314
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT email correspondence dated May L9,2009 from Sharon Lechner,
CEO, Elgin-St. Thomas United Way regarding United Way Kick-Off be
received for information;
AND TIIAT the Municipality intends to participate in the chili contest."
CARRIED UNANIMOUSLY
(j) StaffMemorandum regarding Committee - Vienna Library / Former Town Hall,
Page9 of 12
Minutes of the regular meeting of Council held June 4, 2009.
Page 15 of 291
Council Minutes Jluun;e 4,2009
defened from May 7,2009 Council meeting.
File: R02
2009-3rs
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
"THAT StaffMemorandum regarding Committee - Vienna Library /
Former Town Hall be received'
AND THAT Mayor Acre and Councillor Taylor be the Council
representatives.tt
CARRIED UNANIMOUSLY
10. EIIVIRONMENT
(a) StaffReport 82009-08 regarding Waste Disposal Agreement - City of Toronto.
File: L04
2009-3t6
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT StaffReport 82009-08 regarding Waste Disposal Agreement - City
of Toronto be received;
AND TIIAT By-law No. 2009-081, being a by-law to authorize the
execution of a Waste Disposal ,A,greement with the City of Toronto, County
of Elgin, and Elgin Area Municipalities, be presented to Council for
enactment.rr
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2009-317
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT the Council do now rise to enter into an "In Camerarr Session of
Committee of the Whole at 10:10 p.m. to discuss:
. litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board."
CARRIED TINANIMOUSLY
Page 10 of12
Minutes of the regular meeting of Council held June 4, 2009.
Page 16 of 291
Council Minutes Jtne 4,2009
(b) Confidential correspondence regarding legal matter.
(c) Out of Camera.
2009-3 1 8
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Committee of the Whole do now rise from the "In Camera"
session atl0z25 p.m."
CARRIED UNANIMOUSLY
12. BY-LAWS
(a) By-Law 2009-079 A By-law to Establish Customer Service Policies and
Procedures (Accessibility)
(b) By-Law 2009-080 A By-law to Establish Tangible Capital Asset Policies
(c) By-Law 2009-081 A By-law to authorize the execution of an agreement (Waste
Disposal)
(d) By-Law 2009-082 A By-law to authorize the execution of an agreement
(Donnell)
2009-319
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT By-Laws 2009-079,2009-080,2009-081 and 2009-082 be read a
first, second and third time and finally passed."
CARRIED T]NANIMOUSLY
(e) By-Law 2009-083 A By-law to confirrn all actions of Council
2009-320
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THÄT confirming By-Law 2009-083 be read a firs! second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURÀIMENT
(a) Adjournment
2009-321
Moved by Councillor W Casier
Page 1l of12
Minutes of the regular meeting of Council held June 4, 2009.
Page 17 of 291
Minutes of the regular meeting of Council held June 4, 2009.
Page 18 of 291
The Corporøtion of the
Township of Bonnechere Vølley
Box 100,49 Bonnechere Street Easl
Eganvílle, Ontarío K0I 1T0
RESOLUTION
Døted this the 2nd døy of June 2009
Merv Buckwald
Zig Mintha
¿_-)
c/Ò
MOWD BY:Cairine Cybulski
SECONDED BY: Charlotte Neitzel
WHEREAS public libraries have a strong role in literacy, innovation, community and
prosperity in m unicipalities;
AND WHEREAS the Ministry of Culture is currently updating its policies related to supporting
public libraries as they wish to ensure that policies position public libraries for the future;
AND WHEREAS the role of learning in Ontario's future knowledge-based economy grows,
the informal learning systems of public libraries will be even more important.
AND WHEREAS the library of the future will need to respond to a new social, technological
and econom ic environment.
AND WHEREAS municipalities are incurring the majority of costs associated with delivering
library programming.
AND WHEREAS those same municipalities bear the majority of the costs to build and
maintain library facilities.
AND WHEREAS the province has decreased its annual grants since 1985 from 15% of
annual revenue lo 4o/o of annual revenue which continues to threaten the future of these
engines of cultural and economic development.
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Bonnechere Valley petitions that the Province increase its annual grants lo 15o/o of library
revenue.
AND FURTHER THAT a copy of the motion be forwarded to the Premier of Ontario, the
Honourable Aileen Carroll Minister of Culture, MPP Randy Hillier, the Ontario Library Service
and the Association of Municipalities of Ontario for circulation. Carried
Orígínøl Sìgned By: MAYOR ZigMntha
Recorded Vote Reouested:
Charlotte Neitzel
Bob Peltzer
Cairine Cybulski
DISCIAIMER
This materbl ís provided under contrad as a paid seruice by the orþinating organization and does not necessarily
reÍlect the view or post'tions of the Association of Municþalitrès of Ontario (AMO), its subsidiary companies, offrcers,
directors oragents.
Copy of resolution passed June 2, 2009 by the Corporation of...
Page 19 of 291
Page 20 of 291
\ryALLACEBURG DISASTER RELIEF COMMITTEE
To All Municipalities:
On February l2th this year an ice jam caused localized flooding in the
Southwestern Ontario community of lVallaceburg. Numerous homeowners and small
businesses have lost essential property.
Flood victims are discovering that the suffering caused by a disaster can continue
for long after news of it disappears from the media. At a minimum, residents face the
chore of cleaning up and repairing damage to their homes and businesses.
At the request of the Municipality of Chatham-Kent, the Ministry of Municipal
Affairs and Housing declared the Municþality of Wallaceburg a "Disaster Area" for the
purpose of the Ontario Disaster Relief Program. This provides an opportunity to help
your neighbours devastated by the flood.
A volunteer committee has been appointed by the Municipality of Chatham-Kent
to spearhead the local effort. Disaster Relief Committee has set a tentative fundraising
target of $41,500 to provide assistance for homeowners and small businesses. The
Province will contribute up to $2 for every local dollar raised to an amount necessary to
settle all eligible claims.
The Wallaceburg Disaster Relief Committee is seeking financial assistance from
all Municipalities in Ontario. Your help will make a huge difference in assisting the
victims of our flood damages and all money raised together with the Provincial
contribution will go to eligible claimants.
Please make your financial contribution, payable to'Wallaceburg Relief Fund, c/o
786 Duflerin Ave. 'Wallaceburg, ON. N8A 2Y3 will be greatly appreciated.
Sincerely
Robert Simpson
Chairperson,
Wallaceburg Disaster Relief Committee.
Telephone 519-627 -1603 ext: 266
DISCLAIMER
This material is prouided under contracl as a paid seruiæ by the orþinating organtzat¡on and does not necessar¡ly rellecl
lhe v¡ew or posit¡ons of the ,Association of Municipalities of Ontan:o (AMO), its subsídia¡y companies, offrcers, direclors or
agents.
Correspondence received from Wallaceburg Disaster Relief Com...
Page 21 of 291
Page 22 of 291
Legal and Legislative Services
May 28,2OO9
To: All Municípalities in the Province of Ontario
Re: Petition Province to include hospitals under Jurisdictíon of Ombudsman
At the Council Meeting of May 25,2OO9, the following resolution was passed, respecting the
above referenced matter:
WHEREAS the Ombudsman is the 'citizen representative' and the Office of the Ombudsman is responsible for
responding to complaints affecting govemment organizations save and except hospitals, long-term care facilities and
children's aid societies, and
WHEREAS the Office of the Ombudsman has been advocating since 1975 to include hospitals under the jurisdiction
of the Ombudsman, but to date, Ontario remains the ONLY Province in Canada who's Ombudsman has no
jurisdiction over hospitals and long-term care facilities, and
WHEREAS hospitals spend more that $20 billion in public money every year in Ontario, and
WHEREAS whether overseeing the police, the military or the Provincial Govemment, Mr. Marin has stated one of the
beliefs that's closest to his heãrt is ihat these bodies don't exist for their own ends. They exist to serve the public.
The public also has great expectations of the checks and balances that exist to keep the system functioning as it
should, and
WHEREAS the historical reason for not including hospitals under the Ombudsman Act is extremely weak and is
based on the fact they do not fall under the definition because they have their own elected boards, and
WHEREAS a municipal "board of directors' is directly elected by the public and the hospital board is not, and
WHEREAS the Office of the Ombudsman is quoted as saying, 'Ontario is the only province in Canada whose
Ombudsman does not have a mandate to oversee hospitals. Despite this, the Ombudsman's Office receives many
serious complaints about hospitals every year that cannot be investigated. A total of 276 complaints about hospitals
were received in fiscal 2007-2008.", and
WHEREAS the time has come for the Govemment of Ontario to include hospitals under the jurisdiction of the
Ombudsman Act to ensure a high level of health care, fiscal responsibility, accountability, openness and
transparency;
NOW THEREFORE BE tT RESOLVED by the Municipal Council of the Town of Fort Erie that it hereby petitions the
premier of Ontario to take the necessary steps in a timely manner to amend the Ombudsman Act to include
hospitals under the jurisdiction of the Ombudsman, and further
THAT:ln the event the Premier responds negatively, the Municipal Council of the Town of Fort Erie respectfully
requests and expects a full and complete explanation as to why the Province will not amend the Act as requested,
and further
THAT:This resolution be circulated to all municipalities in the Province of Ontario for support, and further
THAT:The appropriate persons be so notified of this action. (CARRIED)
l2
Copy of resolution passed May 25, 2009 by the Town of Fort E...
Page 23 of 291
To All Municipalities in the Province of Ontario Page two
Re: PetÍtion Province to include hospitals under jurisdiction of Ombudsman
For your informatioû, h our letter to Ombudsmarl, Andre Marin, we commented we were
hopeful:
In closing, we are hopeful the timing is right for the Province to finally take action to include
hospitals in the Ombudsman Act given the massive health care restructuring currently
underway in Ontario.
For your further information, in our letter to Premier Dalton McGuinty, the following
commentarSr was added:
Although the resolution speaks for itself, the timing could not be more prudent than now to
include hospitals in the Ombudsman Act, especially with the uncertainty surrounding the
massive restructuring of health services currently underway in Ontario. The public has no
right of recourse to lodge complaints about hospital care or services, and to expect a fair and
independent investigation. Such action leads to recommendations to improve care and
services. Premier McGuinty, the LHIN Boards are famous for chanting "Right Care, at the Right
Place, at the Right Time." We believe including hospitals in the Ombudsman Act will provide
the "Right Voice, at the Right Place, at the Right Time."
We thank you for your considerations herein and a¡e available to assist where appropriate.
Please keep us informed of your progress in a realistic ma.nner and not through a form letter.
As stated in tl.e resolution, in the event you determine not to move forward, Council
respectfully requests and expects a full and complete explanation as to why tl e Province will
not amend the Act as requested.
In closing, your municipality has no doubt hea¡d of Fort Erie's frght to keep its hospital
open. Now this frght is spreading across the Province directly affecting rural and northern
hospitals and directly impacting urban hospitals. All of our efforts to date, combined with
the efforts of many others, including the Alliance to Save Onta¡io's Small, Rural and
Northern Hospitals, have failed to move the Premier or the Minister of Health.
Rather than give up, we continue to search for fair, equal and timely access to health care in
Ontario.
We sincerely thank you in advance for your attention to this matter. Perhaps if the Premier
hears from hundreds of communities, he will at least move to amend the Ombudsman Act to
ensure openness ard transparency of hospitals in the Province of Ontario.
Yours very truly,
Carolyn J. Kett, A.M.C.T.
Town Clerk
Contact Information
Carol¡rn J. Kett, A.M.C.T., Town Clerk
Town of Fort Erie
1 Municipal Centre Drive
Fort Erie, ON L2A 256
Phone: 905-871-16OO ext. 22LL
Fax: 905-87 l-4O22
Email: cket@forterie. on. ca
Copy of resolution passed May 25, 2009 by the Town of Fort E...
Page 24 of 291
Cttq o{
CORPORATE SERVICES DEPARTMENT
Clerk's Division
Division n5.420.4617
Facsimile 905.420.9685
clerks@city.pickering. on. ca
Pickering Civic Complex
One The Esplanade
Pickering, Ontario
Canadã LMKT
Dir¿cÉ Access 905.420.4660
Toll F¡ee I.866.683.27 60
cityofpickering.com
ilË c E tv E
JUN - ? 2009
Lto
MtJNITIPALITY OF BAYHAM
May 26, 2009
Association of Municipalities of Ontario
200 University Avenue
Suite 801
Toronto, ON MsH 3C6
Subject: Notice of Motion
Harmonized Sales Tax
File. A-2200-001-09
The Council of the Corporation of the City of Pickering cons¡dered the above
matter at a meeting held on May 19, 2009 and the following motion was adopted:
WHEREAS the economy in Canada and in the Province of Ontario is faced with
an unstable clirnate and high unemployment rates; and
WHEREAS peoples savings and portFolios have been drastically affected by the
world econom¡c condition; and
WHEREAS the Provincial Government recently announced the harmonization of
the 5% GST and the 8% PST; and
WHEREAS this harmonized sales tax will negatively impact all consumers,
young and old, married or single, by implementing the proposed harmonized tax
to almost all goods and services that were previously exempt from PST; and
WHEREAS the 8% PST will be added to items such as, but not limited to,
gasoline, hOme heating fuel, water, hydro, used cars, real estate commiss¡ons,
home renovatíons, personal servíces, chiropractor, massage therapy,
consultants; lawyers fees, prescriptions, registration fees and memberships for
recreational services used by seniors and children.
Copy of resolution passed May 19, 2009 by the City of Picker...
Page 25 of 291
Notice of Motion: Harmonized Sales Tax
May 26, 2009
Page 2
THEREFORE BE lT RESOLVED that we, The Council of the City of Pickering,
appeal to the Province of Ontario to stop the implementation of the proposed
Provincial Harmonized Sales Tax untíl more public consultation and input is
received; and
BE lT FURTHER RESOLVED that we, The Council of the City of Pickering,
request that AMO lobby the Province of Ontario on our behalf, and that a copy of
.this resolution be sent to all municipalities in Ontario requesting their support.
Should you require further information, please do not hesitate to contact the
undersigned at 905.420.4660 extension 2153.
Yours truly
ì>çoÞùeÀp
DebiA. Wilcox, CMO, CMM lll
City Clerk
DW/lcr
Copy: All Ontario Municipalities
Chief Administrative Officer
(Acting) Chief Administrative Officer
Copy of resolution passed May 19, 2009 by the City of Picker...
Page 26 of 291
ofationI KEs
600, rue Higginson Street, Hawkesbury,0N K6A 1H1
Extrait de la réunion ordinaire du 25 mai 2009
Extract of the minutes of the regular meeting held on May 25, 2009
Conjonctu re économiq ue, réf . : lnvestissements et
emolois
R-2æ-09
Proposé par Sylvain DutÉ
avec I'appuide Gilles Roch Greffe
Attendu la conjoncture économique difficile que la
province de I'Ontario et le pays vivent pÉsentement, et;
Attendu la fermetuæ ef/ou le ralentissement des
industries dans tous les secteuns économiques à havers
le pays résultant en des pertes massives d'emplois, et;
Attendu les répercussions sur l'économie locale que
représente I'incertitude face à I'avenir, et;
Attendu les investissements réalisés au couns des
années par les différents paliens gouvemementaux afin
d'aider les industries au pays à être plus compétitives sur
le marché mondial.
Qu'il soit résolu que la présente résolution soit
acheminée aux municipalités de I'Ontario dans le but
de faire pressions auprès des gouvemements fédéral
et de I'Ontario pour que les investissements faits par
les canadiens et canadiennes dans les industries
soient protégés à long terme et soient garantis contre
le déménagement hors pays ou une fermeture
définitive des activités sans consultation des bailleuns
de fonds,
Adoptée.
Economic climate. Re: lnvestment and iobs
R.229.09
Moved by Sylvain Dubé
Seconded by Gilles Roch Greffe
Whereas the present precarious economic climate in the
province of Ontario and throughout the country, and;
Whereas the closing of and/or the slowing down of
industries in all economic sectons throughout the country
resulting in a massive loss of jobs, and;
Whereas the impacts on local economy that represents the
uncertainty about the future, and;
YVhereas investments in recent years by various levels of
govemment to help industries become more competitive in
the intemational market.
Be it resolved that this resolution be sent to Ontario
municipalities for the purpose of lobbying the federal
and Ontario Govemments to ensure that investments
made by Canadians in industries be protected in a long
term basis and be secured against being moved outside
of the country or being permanently closed withoul
consultation with Canadian investors.
Carried.
Christine Groulx
Greffière/Clerk
(613) 632-0106#2226
DISCIAIMER
This material is prouided under contract as a paid seruice by the originating organization and does not necessarily reflect lhe view or
positions of lhe Association of MunicipalitÌes of Ontario (AMO), iÍs subsidiary companies, officers, directors or agenls.
Copy of resolution passed May 25, 2009 by the Corporation of...
Page 27 of 291
Page 28 of 291
I\{unicipalitv of'
HASTINGS HIGHLANDS
Municipality of Hastings Highlands
33011 Hwy 62 N
Box 130
Malmooth, ON
KOL lcO
Ronald J. Emond
Mayor
Municipal Offrce
Tel: 613-338-2811
Fax: 613-338-3292
Toll Free: I-877 -338-28L8
Email:
offrc@hastingshighlands. ca
CtoP.O. Box 130 Maynooth, Ontario
KOL 2SO
Jlune 4,2009
County of Hastings
Postal Bag 4400, 235 Pinnacle Street
Belleville, Ontario
K8N 3A9
Dear Sir/lvfadam:
At an open meeting of the Council of the Municþality of Hastings Highlands held on May
20,2009, the following resolution was properly moved seconded and passed:
FelllDalgleish: (196-2009) WHEREAS wind and storms regularly knock out power lines in
our rural area;
AND WHEREAS Hastings Highlands Fire Department is frequently called out to protect
and secure the site from the danger of fallen power lines;
AND WHEREAS these occurrences are on the rise, causing our firernen to remain at the
scene, sometimes even overnight, while waiting for Hydro One crews to arrive;
AND WHEREAS Hydro One is ultimately responsible for maintaining safety during
downed power lines, the increasing costs to our Fire Department to provide this emergency
service for Hydro One should not be bome by Hastings Highlands ratepayers;
AND WHEREAS repeated requested to recover costs from Hydro One have been ignored;
THEREFORE BE IT RESOLVED THAT Hydro One recognizes the emergency services
provided by Hastings Highlands Fire Department and remit fair payment for services when
requested bythe Municipality of Hastings Highlands;
AND FURTHER THAT; this resolution be circulated to the County of Hastings,
Municipalities, Fire Marshall, AMO and MPP Leona Dombrowsky with a request for
support.
Yours trul¡
I. Craig Davidson
CAO/Clerk-Treasurer
lbp
Copy of resolution passed May 20, 2009 by the Municipality o...
Page 29 of 291
Page 30 of 291
200 University Ave, Suite 801
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/042
Ftr
EIJTo the attention of the Clerk and Council
June 1, 2009
Needle Safety Regulatory Review
Issue
The Ministry of Labour (MOL) and the Ministry of Health and Long-Term Care (MOHLTC) are
seeking municipal input regarding the extended use of safety-engineered needles or needleless
systems (SENS) in workplaces and health care services.
Background
The Needle Safety Regulation has already been applied to hospitals, long-term care homes,
psychiatric facilities, laboratories and specimen collection centres. The move to extend the use of
SENS is to prevent needlestick injuries which can transmit serious blood-borne infectious diseases
to health care workers including Hepatitis B, Hepatitis C and HlV. The MOL identifies thousands of
injuries per year to Ontario health care workers resulting in millions of dollars in costs.
The MOL and MOHLTC are considering extending the regulation of SENS into a number of
municipal service areas and are looking for input in how to apply the regulations to health care
workers who provide services in places such as schools, community centres and emergency
services.
Some Ontario EMS providers are already voluntarily implementing SENS. The move is towards an
industry standard which is being reached in the United States as well as Canada, specifically British
Columbia, Alberta and Nova Scotia.
Employers must pay for higher upfront costs of SENS and associated training; however, additional
costs may be offset by the resulting reductions in needle-related employee injuries currently
requiring WSIB ctaims. The cost of SENS is also expected to drop due to supply and demand as
their use becomes the norm.
Action
The Ministry of Labour is taking stakeholder feedback until July 10, 2009. lnterested parties are
invited to make written submissions concerning the proposal to extend the scope of the Needle
Safety Regulation and the practicality of implementing the proposal.
Please see the attached document for contact details and more information.
This inþrmation is available ín the Policy Issues section of the AMO website at www.amo.on.ca.
1-4
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 31 of 291
ATTACHMENT
Dear Valued Stakeholder:
The Ministry of Labour (MOL) and the Ministry of Health and Long-Term Care (MOHLTC) are jointly
consulting on a proposal to extend the scope of the Needle Safety Regulation to additional
workplaces and health care services and would like to solicit your input.
Needle Safety Regulation
The Needle Safety Requlation (O. Reg. 474107) under the Occupational Health and Safety Acú is
part of the government's efforts to support healthy work environments for Ontario's nurses and other
health care workers.
The Regulation currently applies to hospitals, long-term care homes, psychiatric facilities,
laboratories and specimen collection centres. lt mandates the use of safety-engineered needles or
needleless systems (SENs) to replace hollow-bore needles to protect health care workers from
needlestick injuries. Needlestick injuries can transmit serious blood-borne infectious diseases to
health care workers including Hepatitis B, Hepatitis C and HlV.
SENs have been designed with built-in safety features that eliminate or minimize the risk of a needle
puncture to the health care worker (e.9. hinged needle cap, retractable needle), thereby protecting
the user from a needlestick injury and exposure to blood-borne infectious diseases.
To address patient care, availability and other issues, the Needle Safety Regulation provides several
exceptions to the requirement to use SENs. A SEN is not required if:
o A worker determines that the use of a SEN would pose a greater risk of harm to himself or
herself, another worker or the patient than would a conventional hollow-bore needle.o An employer is unable, despite making a reasonable effort, to obtain a SEN that is appropriate
for the work.o An emergency is declared or a situation exists that constitutes or may constitute a serious risk to
public health, an employer's supplies of SENs have been exhausted, and postponing work would
create a greater risk of harm than the risk of using a hollow-bore needle that is not a SEN.
Proposal to Extend the Regulation to Other Health Gare Workplaces
At this time, the MOL and the MOHLTC are jointly consulting on a proposal to extend the scope of
the Needle Safety Regulation to other places where health care services involving the use of hollow-
bore needles are provided to individuals, whether in medicalfacilities, private homes, public places
or other locations. The MOL and the MOHLTC are seeking input from stakeholders regarding which
additional places and health care services the regulation could cover and how to implement the
regulation in these places and for these health care services. The planned effective date for
implementation is April 1 ,2010.
For example, the MOL and the MOHLTC are considering whether to extend the regulation to the
following places where workers may use hollow-bore needles:
24
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 32 of 291
. Doctors'and dentists' offices and clinics;. Community Health Centres;. Public Health Units;. Family Health Teams;. Independent health facilities such as those providing cataract eye surgery or cosmetic
procedures;. Cancer treatment clinics and hospices;. Blood donor clinics; and,. Other establishments where health care is provided by professionals regulated under the
Regulated Health Professions Act, 1991.
The MOL and the MOHLTC are also seeking input from stakeholders on how to apply the regulation
to workers, businesses and organizations that provide health care services and programs to
individuals that involve the use of hollow-bore needles in places that are not traditionally considered
health care facilities or locations. Examples include:. Home care services, including those provided through Community Care Access Centres;
o Emergency medical services including ambulance services;. Public health programs such as immunizations in schools, businesses, community centres,
retail malls;o Health support services to students in schools such as insulin injections; and,
. Health care and first aid services to workers or individuals in industrial and other workplaces.
How You Can Participate
Stakeholder input is an essential part of the regulatory development process. lnvolving industry and
labour stakeholders, health care professionals and other interested parties in developing potential
changes to the regulation will help ensure effective implementation and prevent exposures of health
care workers to needlestick injuries.
lnterested parties are invited to make written submissions concerning the proposalto extend the
scope of tlre Needle Safety Regulation and the practicality of implementing the proposal.
Please submit your comments by July 10, 2009:
Mail: Needle Safety Regulatory Review
Ontario Ministry of Labour
400 UniversityAvenue, 12th Floor
Toronto, ON M7A 1T7
Facsimile: 416 326-7650
E-mail: needlesafetv@ontario.ca
A copy of O. Reg. 474107 can be found on the Government of Ontario's E-laws website at
http://www.e-laws.gov.on.calhtml/regs/english/elaws reqs-070474 e.htm.
For further information, please visit our website: www.labour.oov'on.ca.
3-4
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 33 of 291
Submissions and comments provided to the MOL are part of a public consultation to solicit views on
a proposal to extend the application of the Needle Safety Regulation to additional health care
workplaces and services. This process may involve disclosing materials, comments or summaries of
them, to other interested parties during and after the public comment period. However, the Ministry
will not disclose personal information, such as an individual's name and contact details, unless
required by law.
lf you have any questions regarding freedom of information or privacy matters, you may contact the
MOL's Freedom of lnformation and Privacy office at (416) 326-7786.
Thank you for your time.
Sincerely,
John Vander Doelen John Amodeo
Director, Health and Safety Policy and Director, Health Sector Labour Market Policy
Program Development Branch Branch
Ministry of Labour Ministry of Health And Long-Term Care
44
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 34 of 291
MEMBER GOMMUNICATION ALERT No: 09/043
F
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
l--tr
ruJTo the attention of the clerk and council FoR MoRE TNFoRMAiloN GoNrAGr:
June 5, 2009 craig Reid , AMo senior Policv Advisor
(416) 971-9856 ext 334
Federal and Provincial Governments Commit $2.S Billion to
Municipal lnfrastructure in Ontario
Issue: lnfrastructure Stimulus Fund and Building Canada Fund - Communities
Component funding for Ontario municipalities was announced today by the
Governments of Canada and Ontario, totalling $3.4 billion when the one-third
municipal contribution is added.
Background:
Federal Minister of Transport, lnfrastructure and Communities, the Honourable John Baird
and Ontario Minister of Energy and lnfrastructure, the Honourable George Smitherman
announced 1,373 successful projects for federal and provincial funding under the
Infrastructure Stimulus Fund (lSF) and the Building Canada Fund - Communities
Component (BCF-CC).
Community announcements for individual successful projects are being made by
local Members of Parliament, Provincial Parliament and municipal councils over the
coming days.
ln Ontario, 425 municipalities submitted 2,700 project applications to the ISF for a total of $6
billion in project costs. Today's announcement commits $1.9 billion of federal and provincial
support to Ontario municipalities under the lSF Íor 1,190 projects. When cost matched by
municipalitíes, ISF projects will expend $2.79 billion in Ontario.
Also announced were results of the second round of the BCF-CC which commits $408
million to 183 projects in Ontario communities with populations of 100,000 and under. With
municipal contributions, $614 million will be invested under this program. Ontario
municipalities made more than 420 applications with total funding in excess of $1 billion to
the BCF-CC.
The application window for these programs was announced on April 14,2009 with a
deadline of May 1,2009. All projects supported by stimulus funding must be completed by
March 31,2011.
Action:
Municipalities are asked to contact their local MP or MPP regarding project success.
AMO will continue to advocate for long-term, sustainable funding for municípal infrastructure.
1-1 Mun¡cipd¡î::îiä'lî:.ii aHo
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 35 of 291
Ftr
EJJ
{
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Farc (416) 971-619'l
E-mail: amo@amo.on.ca
ALERT No: 09/046
To the attention of the Clerk and Council FoR MoRE lNFoRMArloN coNrACr:
June r0, 200e i.i,jiy;i-i¿#ä1LAS
Enersv coordinator
Feed-in Tariff Gontract Posted for Gomment
lssue:
Feed-in Tariff Contract posted for comment by Ontario Power Authority (OPA).
Background:
The Ontario Power Authority (OPA) has posted the draft Feed-in Tariff (FlT) contract along
with its exhibits and definitions to the OPA's FIT website at the following link:
Comments and feedback on the contract and associated documents are welcome until
Friday, June 26,2009 and must be provided through the Submiss¡on tool of the OPA FIT
website (www. powera uthority.on. ca./FlT).
The FIT Contract and related documents - Draft June 8, 2009 are the legal contractual
documents outlining the development of the facility, financial, operating and other
obligations of renewable energy suppliers providing electricity under OPA Renewable
Energy Feed-ln Tariff Program.
A FIT program is a simpler way to contract for renewable energy generation. lt is simpler
because of standardized program rules and standardized contracts, including standardized
prices. Developers of renewable energy projects, including municipalities, would receive a
FIT contract if they meet all program requirements.
Action:
AMO asks that members also copy Energy Services Coordinator, Scott Vokey
(svokey(@amo.on.ca) on submissions to help inform our ongoing advocacy efforts.
This information is avaílable in the Policy /ssues section of the AMO website at
www.amo.on.ca.
1-1 uunic¡par¡îl:îiäiil.ii aHo
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 36 of 291
200 University Ave, Suite 801
Toronto, ON MSH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-619'l
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/045
To the attention of the Clerk and Council
June 10,2009
FOR MORE INFORMATION GONTACT:
Scott Vokey, AMO /l-AS Energy Coordinator
(416) 971-9856 ext. 357
l--tr
EIJ
Count Me Inl Gommunity Ghallenge Now Underway
lssue
AMO is calling on all members to join the more than 30 municipalities already committed to
participating in this summe/s Count Me ln!Community Challenge. Your involvement
reinforces the vital role played by communities across the province when it comes to energy
conservation. The challenge was launched on June 3 and will conclude with the Count Me
ln! Community Challenge -Day on August 14h.
Background
The Count Me ln! Community Challenge is a three-month campaign starting with a launc!
during Energy Conservation Week (May 17-23) and culminating on Friday August 14,2009.
During this time, municipalities will promote a variety of energy conservation ideas within
their cbmmunities in order to drive awareness and participation. Municipalities will compete
for two awards:. Highest percentage drop in consumption on August l4 (calculated based on criteria
established by IESO); and. Highest per capita participation in the Count Me ln pledge drive (using a percentage
as of August 14 based on census information).
Allwinners will be announced at the AMO Annual Conference in Ottawa on Wednesday,
August 19,2009.
More information is available in the attached Question and Answer Sheet as well as on the
Count Me ln Website (http://www.countmeinontario.calAbout-The-Count-Me-ln-
Challenoe/index.aspx ).
Action
Fill out the entry form and return it to the following address as soon as possible:
i nfo(Ocou ntmeinontario.ca.
This information is availabte in the Policy /ssues section of the AMO website at
www.amo.on.ca.
l-3
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 37 of 291
cou*¡þ^t
The Count Me In! Community Challenge
Q&A
Whot is Energy Conservqlion Week?
Ontorio's second provincewide Energy Conservotion Week ron from Moy l7 1o23,2009.
It feotured o voriety of conservotion-oriented events in cities ond towns throughout the
province. The Week wos the centrepiece of on overoll four-month compoign thot begon
with o lounch in April ond culminotes with the provincewide "Count Me ln! Communily
Chollenge Doy" on August l4tr. The overollobjective is to roise oworeness of, ond drive
porticipotion in, energy conservotion ocross Ontorio. To leorn more obout Energy
Conservotion Week ond "Count Me ln! Community Chollenge Doy", explore the website:
counlmeinoniorio.co.
Whot does "Counl Me ln!" meon?
The theme for Energy Conservation Week this year is "Count Me In!" It's a pledge to take meaningful
action to conserve energy in our everyday lives. Onørians are encouraged to count themselves in via an
online pledge and to choose how they will conserve from a list of 100 energy saving ideas. Collectively,
these stqrs save energy and money, reduce greenhouse emissions and contribute to a cleaner, healthier
Onta¡io. Everyone is encouraged to share ideas, events and activities at countmeinontario.ca.
What is "Count Me In! Community Challenge Drt''?
The Community Chollenge Doy is the finol element of the overoll Energy Conservotion
Week compoign. lf 's on August 14, which is the onniversory of the North Americon
blockout in 2003.
On Count Me ln! Communily Chollenge Doy, Ontorions ore encouroged to conserve
energy throughout lhe doy. When you soy "Count Me ln!," you're committing to toke
oction in o voriety of woys. By fulfilling your pledge on this doy, you con prove the power
of individuol initiotives on the province's overollconservotion gools-the most ombitious
in North Americq. lf your community hos chosen to porticipote in the Community
Chollenge. you willolso contribute to its results.
\ilhat is the "Count Me In! Community Challenge"?
The Count Me tn! Community Challenge takes its name from Energy Conservation Week's Count Me In!
theme. The Count Me In! Community Challenge culminates on Friday, August 14- the anniversary of the
North American blackout in 2003. During this time, cities and towns across Ontario are being encouraged
to promote a variety of energy conservation ideas within their communities to drive awareness and
participation.
Cities and towns will compete for two awards:
l. Highest percentage drop in electricity consumption on August 14
2. Highest per capita participation in the Count Me In! pledge
Who is organizing the "Count Me In! Community Challenge"?
The Count Me In! Community Challenge is an initiative of the City of Woodstock, in collaboration with
Ontario Power Authority, the Association of Municipalities of Onørio (AMO), the Independent Electricity
System Operator (IESO) and the Electricity Distributor's Association (EDA). In 2005, The City of
Woodstock started the municipal Blackout Day Challenge, which this new province-wide event replaces.
a.
A.
a.
A.
a.
A.
a.
A.
a.
A.
2-3
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 38 of 291
a. How can my municipality take part in the Count Me In! Community Challenge?
A. If your municipality wants to say "Count Us In!" for the Community Challenge, please explore
counüneinontario.ca. There you'll find an entry form, information and the steps your community needs to
take to join the challenge. You can also contact info@counüneinontario.ca for more information.
a. Two challenges are identified-what do they involve specifically?
One challenge is based on elecficity consumption. To take part, your community must contact its local
electricity distribution company, or "LDC." LDCs have access to municipal meter data, which is needed for
consumption measurement. To compete in this challenge, you'll need to confirm that your LDC will
provide meter data to the IESO on Tuesda¡ August 18. Not all LDC meters allow them to separate out the
usage of specific municipalities.
The other challenge is based on the number of people in your community who take the Count Me In!
pledge, which is available at countmeinontario.ca.
h both cases, to participate and be counted in, your community will need to identiff a continuous point of
contact for Challenge Day. This person will be the primary point of contact for all matters related to the
Challenges between when you sign up and Challenge Day.
a. How will the two challenges be measured?
A. Every city or to\iln can enter in one or both of the two challenge categories.
1. Highest percentage drop in electricity consumption on August 14
To determine the winner, electricity use on Frida¡ August 14 from 08:00-20:00 will be compared to
that used on, either Friday, August 7 or Thursda¡ August 13. Municipalities' savings will then be
compared to the province-wide consumption changes to determine which one saved the most
electricity. This method helps to factor out any impacts weather might have. The IESO will work with
your LDC to ensure theyknow what data is required.
2. Highest per capita participation in the Count Me In! pledge.
The challenge will award the greatest percent¿ge involvement by a participating community. This will
be measured by the total number of online pledges over the community's population as of the most
recent census data.
a. Can municipalities get any support for their efforts while participating in the Communþ
Challenges?
A. Let us know what your municipality is doing by contacting info@Countrneinonørio.ca and we'll do our
best to support your efforts.
a. When will the winners be announced?
A. Winners will be announced on Wednesda¡ August 19, 2009 at the Association of Municipalities of Ontario
(AMO) Annual Conference in Ottawa.
3-3
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 39 of 291
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 40 of 291
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Farc (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/048
To the attention of the Cterk and Council FoR MoRE lNFoRMArloN coNrACr:
June r0, 200e '' "'v
i.i.åîyi'3sä¿åltnt"n'o'PdcvAdvisor
Ministry of Municipal Affairs and Housing Signs
$1.2 billion Housing Agreement with Federal Government
lssue: On Tuesday, June 9, 2009, Canada and Ontario officially signed an amendment to
the Canada-Ontario Affordable Housing Program that provides an additional $1.2
billion for affordable housing over the next two years.
Background:
On March 20,2009, Canada and Ontario announced a contribution of $600 million each in
new funding for the extension of the Canada-Ontario Affordable Housing Program to 2011.
The $1.2 billion will fund the renovation of 50,000 social housing units and build 4,500 new
affordable housing units. The provincial and federal governments have each invested in:
. $352 million to repair social housing units and make them more energy efficient;
. $185 million to create new affordable housing for low-income seniors and persons
with disabilities; and. $87.5 million to extend the Canada-Ontario Affordable Housing Program.
The agreement features the following provisions which will assist municipalities in expediting
projects since all funding must be allocated within the two year (by 2011) agreement
timeline:. Potential municipal contributions (e.g., supplementary funding, donations of land,
development charge waivers, reducing tax rates on multi-unit affordable housing
units to the same level as single family units);. Expediting processes under municipal control (e.9., Planning Act approvals and
issuance of building permits);
o ldentifying local opportunities for conversion of housing units under development by
the private sector to affordable rental units in this challenging economic environment;
o Special sessions of council over summer 2009 to approve plans to build new
affordable housing and repair existing social housing.
The Ministry of MunicipalAffairs and Housing will be working with Consolidated Municipal
Service Managers on funding allocations and project approvals.
Action: AMO will work with the Ministry of MunicipalAffairs on providing information to its
members on the Agreement.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca'
1-1 uun¡c¡par¡îl:îîäii:r"i ^HO
þ
É.
ruJ
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 41 of 291
Page 42 of 291
MEMBER COMMUNICATION
TO the attention of the Cterk and CounCit FoR MoRE lNFoRMArloN coNrAcr:
June i 1, 2009 åi.i Ylii¿åt'"iLAS
Enersv coordinator
Green Energy Act Planning Approval Regulation Gonsultations
lssue:
The province is proposing a one-window approvals process and standardized requirements
for renewable energy projects. The government is seeking the public's input on approval
requirements for renewable energy projects, including setbacks for wind, solar, hydro,
biogas and biomass projects, which build on and strengthen the environmental and health
protection components of current regulatory requirements.
Background:
Proposed approval requirements for renewable energy projects include the following:
. Wind turbines would not be permitted less than 550 metres from the nearest dwelling,
and this minimum setback would increase with the number and loudness of turbines.
It is also proposed that wind turbines be set back from roadways and property lines,
and there would be ongoing requirements to monitor and address low-frequency
noise and vibrations.. Natural heritage features, such as significant wetlands or significant wildlife habitat,
would be protected by a setback of 120 metres, with development only being able to
move closer where there is a study demonstrating the ability to mitigate negative
impacts.
The province will hold information meetings in six locations across Ontario in June to get
public input:
rtr un¡c¡par¡âl:î?äiÏ:r'i ^Ho
200 Univers¡ty Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416)97'l-6191
E-mail: amo@amo.on.ca
ftut
ALERT No: 09/047
l--tr
EJJ
1-2
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 43 of 291
June 15 - Ottawa
Tudor Hall
3750 N. Bowesville Road
June l8 - Thunder Bay
Prosvita (Polish) Hall
610 Simpson Street
June l8 - Chatham
Club Lentina's
250 National Road
June 22-Porl Elgin
Rotary Hall Community Centre
Saugeen Shores Recreation Complex
600 Tomlinson Drive
June 24 - Sault Ste. Marie
Croatian Hall
446 Second Line East
June 25 - Toronto
Ryerson University
Ted Rogers School of Management
Lecture Theatre - TRSl-067
575 Bay Street
þtr
EJJ
Please visit the Ministry of the Environment's website for more information.
Municipalities can also comment on the proposals of the Ministry of the Environment
(proposed Renewable Energy Approval, search for 010-6516) and the Ministry of Natural
Resources (proposed Approval and Permitting Requirements Document for Renewable
Energy Projects, search for 010-6708), which will be posted on the Environmental Registry
until July 24.
In its submission to the Standing Committee on General Government on the proposed act,
AMO suggested that a Municipal Services Permit be established through the proposed
regulation to ensure the renewable energy approval process respect municipal interests and
safeguard public health, safety, and the environment and with a view to appropriate
enforcement and protection from liability for the municipality.
AMO asks that members also copy Milena Avramovic (milena@amo.on.ca ) on submissions
to help inform our ongoing advocacy efforts.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
uun¡c¡par¡tl:î?äii:.li aHo2-2
Correspondence dated June 1, 5, 10 and 11, 2009 from Associa...
Page 44 of 291
NEWS
Ministry of Municipal Affairs and Housing
AFFORDABLE HOUSING STRATEGY CONSULTATIONS LAUNCHED I ..
McGuinty Govemmenf Seeks lnput On Long-Term Plan
NEWS June 3, 2009
Ontario is launching consultations on a long-term atfordable housing strategy that will improve
access to adequate, suitable and affordable housing.
Housing partners and the public are being asked for input on how to improve and streamline
housing services. By visiting ontario.calhousinqstrateqv
(http://www.mah.oov.on.calLTAHS/ENG/ltahs-eno,htmD, launched today, Ontarians interested in
sharing their advice can learn more about the consultation process, dates and locations of public
sessions and submit their input online.
Developing a long-term affordable housing strategy is part ol Breaking the Cycle: Ontario's Poveñv
Reduction Strateqv (http://www.qrowinostronqer.calenqlish/default.asp), which will reduce the
number of children living in poverty by 25 per cent over 5 years - lifting 90,000 kids out of poverty
- by boosting benefits for low-income families and enhancing publicly-funded education.
QUOTES
'We want to hear creative ideas on how to make atfordable housing accessible to everyone who
needs it. The Ontario government, together with our government partners and the housing sector,
will look at ways to improve the delivery of housing programs."- Jim Watson, Minister of MunicipalAffairs and Housing
'Affordable housing is extremely important for ensuring the stability and well-being of Ontario's
families. This another step forward in the implementation of our poverty reduction strategy and our
efforts to improve the quality of life for all Ontarians."- Deb Matthews, Minister of Children and Youth Services
QUICK FACTS
o Ontario, in partnership with the federal government, has committed $1.2 billion for social and
affordable housing infrastructure initiatives as part of Budget 2009.
. As part of the Poverty Reduction Strategy the province has provided $100 million in grants to
Service Managers to help them make urgent repairs to social housing.
. Every new unit of affordable housing results in two years of construction jobs.
Correspondence dated June 3, 2009 from Ministry of Municipal...
Page 45 of 291
LEARN MORE
. Download and read the consultation document (http://www.mah.gov.on.ca.page6403.aspx./)
here.o Learn more about the Poverty Reduction Strateqv
(http://www. g rowingstro noer.ca/e nolish/defa ult. a sp).
Adam Graehnik, MinÍster Watson's Office, (416) 585-6492 ontario.calhousingstrategy
Disponible en français
Correspondence dated June 3, 2009 from Ministry of Municipal...
Page 46 of 291
Bayham Health & Safety Committee
Minutes
Thursday, islay 14,2009
At 9:00 a.m.
Committee Room
Bayham Municipal Office
Attendees: Sandra Maertens, Clayton Collver, Paul Groeneveld
1. Call to Order
Paul Groeneveld called the meeting to order at 9:05 a.m.
2. Health & Safety Discussion - Student Orientation
Museum students have been interviewed and hired. On May 11,2009
students attended the orientation program held by Lynda Millard. The
orientation included videos, handouts, H&S review, and instructions for
performing WHMIS on-line. S. Maertens introduced Customer Service.
Student interviews for Public Works department has not yet taken place, but
orientation will be done in the same manner with the inclusion of
Groundskeeping Safety.
Action:
Public Works Manager Gerry LeMay will instruct the orientation for his
department and include videos and workbooks on Groundskeeping. JHSC
committee members C. Collver & S. Maertens will sit in on the orientation
exercise to note any additions or changes that need to be included.
3. Site Inspections
All three JHSC members will carry out annual site inspections on all
municipal facilities, except fire stations, in June.
4. Municipal Training Program
Draft program outline is currently being reviewed by Department Heads.
5. Asbestos Program
Draft Asbestos Program is currently being developed.
6. Health & Safety fssues
None
7. Adjournment & Date of Next Meeting
Meeting adjourned at 10:05 a.m. and will meet againFriday, August 28,2009
@9:00 a.m.
rvd{
Bayham Health & Safety Committee minutes of meeting held Thu...
Page 47 of 291
Page 48 of 291
(-
J
Great Lakee and 5t, Lawrencc C¡ties lnit¡ative
Allian<e des villes des Gnnds Lac¡ et du 9aint-Laurent
trl4ay 21,2009
Her Worship Mayor Lynn Acre
Municipality ofBayham
P.O.Box 160 - 9344 Plank Rd.
Straffordville, Ontario
NOJ lYO
J '1it)t3
L
Nr ii fl i iliPiiI iY fj i itlr ì'i1 /1iy!
Dear Mayor Acre,
On May 5tn, 2OOg, Ontario Mayors involved in the Canada-Ontario Agreement
Memorandum of Cooperation (COA MOC) process presented their recommendations on
G¡eat Lakes protection to the Ontario Ministers of Environment, Natural Resources, and
Agriculture, Food and Rural Affairs, the Hon. John Gerretsen, the Hon. Donna Cansfield,
and the Hon. Leona Dombrowsky. On this day, COA MOC Mayors and Ministers met at
a Great Lakes Summit hosted by the Great Lakes and St. Lawrence Cities Initiative and
the Government of Ontario. Please find enclosed a four-page summary and list of
recommendations from the report, At the Shoreline: A Mayors' Collaborative Action Plan
to Protect the Great Lakes.
At the heart of the Mayors' Great Lakes Action Plan is a call for collaboration among the
three orders of government with responsibility for protecting the Great Lakes. Each
govemment makes its own important contribution to Great Lakes protection. Ilowever,
the federal and Ontario governments currently coordinate these activities separately from
municipalities. Yet, with annual investments estimated at over $2 billion annually,
municipalities arguably have the largest financial stake in Great Lakes protection.
The Mayors' Great Lakes Action Plan calls for collaboration in five areas:
1. Create a municipal-provincial-federal Great Lakes table
2. Improve and promote beaches and natural shorelines
3. Attack nuisance and toxic algae
4. Reduce untreated sewage and stormwater discharges into the Great Lakes
5. Build a business case and measure results of Great Lakes investments
The Mayors' Action Plan has already been received with enthusiasm. At the ftrst ever
provincial-municipal Great Lakes Summit, Mayors and Ministers agreed to proceed with
specific joint ventures such as a study on the economic benefits of Great Lakes
-L7l' i'iorth srete srreer, suite 5oo. ciìicago, ,,,,?,r,r,,raJÍl,l;,;.tJ, 2o:r-45:i6 phone - (312) 553-43rJ5 fax
i-.t'!.t1 Pet¿!5Õtì i,tiat¡:'t Òf -[h¿¡¡;i¿t ùcy Cna t
iÌtcia! j t,,1 ital+, À.j¿ijr,; cí Chtr.a;!o l'..t|!'t.ji!)!; iir¡'ti,rl !ìi¡ir.s iìir,-r,¡
D:¡',,'¡i l','t,!1+t Á{;:¡ær c-.í lor.]r--i') i(t'ari'iiûÐ Can;tri,¿:r¡ Cl¡a¡r
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 49 of 291
investments. This is an exciting beginning to a long-term collaborative relationship
between Great Lakes Mayors and the Ontario Government.
Great Lakes Mayors would like to extend this relationship to include the federal
government. Mayor Peterson, Chair of the Great Lakes and St. Lawrence Cities Initiative,
and Mayor Miller, honorary Canadian Chair, have sent a letter requesting a meeting with
Federal Environment Minister Jim Prentice to discuss how best to work together in the
future, and to propose a Great Lakes tripartite table.
The Great Lakes and St. Lawrence Cities Initiative is a binational coalition of over 60
mayors and other local officials that works actively with federal, state, provincial, tribal,
and First Nation governments and other stakeholders to advance the protectìon,
restoration and promotion of the Great Lakes and St. Lawrence River basin.
If you would like to meet Great Lakes and St. Lawrence Mayors directly, please consider
attending our annual conference in Trois Rivières, Québec from June 17-19,2009. For
more information on the Great Lakes and St. Lawrence Cities Initiative annual
conference, or to download the full report, At the Shoreline: A Mayors' Collaborative
Action Plan to Protect the Greqt Lakes, please visit our website at www.glslcities.org.
Together, we can make progress on Great Lakes protection.
Sincerely,
6,/r*Er-or^-
Lynn Peterson
Mayor of Thunder Bay
Chair, Great Lakes and St. Lawrence Cities Initiative
\,.^,.4 hi(*/
David Miller
Mayor of Toronto
Honorary Canadian Chair, Great Lakes and
Enclosures
1l'7 lJorth Stâte Street, Sui.Le 5O0. Chlcago, llltnois 6(-1601 - (31-2) 201-451ô cl¡cne - (312) 553-4355 fax
vrwtv glslcities org
!-,..p¡.t P¿¡¿,5¿1:. Ltjar,¡t t¡i'[i,untje¡ ]¿y, CitatI
, tr:hat.j ii'i |ûie:: lt)a;ia) Õf Cltic¿{-o F.Lti4iTtE LrrrtÉd 9I,îtr's a):târ/
i:E\.ttai lilt!!t-! í\'1a¡:o| çf !a¡3¡t¡;,, ïo'¿t')d¡ñÊ, Canat¡¡;:t Cl',a'¡
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 50 of 291
Summary of Recommend"ations
The Great Lakes Mayors' report oudines the components
of their five point collaborative action plan and makes
the following recommendations:
ACTION 1: Create a municipal-provincial-
federal Great Lakes Table
1 . 1 : Create a senior municipal-provi ncia l-federal
Great Lakes Table, with Mayors and Miniscers
meeting at leæt once â year, to report on progress,
discuss ideas and move forward collaborarively on
Great Lakes protection,
2.2:Workwith the provincial government to increase
the support and funding for natural areas, waterfronts,
trails and tourism along the Great Lakes, including che
implemencacion of biodiversity and natural heritage
plans and promotion of volunceer activiry for iocal
shorcline clean-up activities.
2.3 : Work with municipal, provincial, federal
governments and others to develop methods to foster
peoplet awareness, connection and enjoynent of
the Great Lakes, including a marketing and tourism
program geared to identiS'ing the Great Lakes as a
national treasure.
ACTION 2: lmprove and Promote
Beaches, Natural Areas, Waterfronts,
Trails and Tourism
2.1: Develop a joint beaches strategy, wir}r a rarget dare
of 2015 to have Ontario beaches open a minimum of
80% of the swimming season.
2.7.1: The joint beaches strategy would include, but
nor be iimited ro:
o Measures to improve beach management,
assessments, and exchange of best practices, with
funding supporr
" Improved beach monitoring and monitoring
methods, including predictive modelling and
real cime beach qualiry indicators; increased
monicoring frequency; increasing the number
of Great Lakes beaches monitored and revised
monitoring and posting criteria, with funding
supPort
e Measures to increase people's use and appreciation
ofbeaches, e.g. through a beach certification
program such as t}re Blue Flag program; and better
public informadon on beach qualiry
n Research on improving our understanding of rates
of illness associaced with beach use.
2.7.2: Create a Beach Office within the provincial
gov€rnment to lead development of the beaches
strategy, in conjunction with a new Beaches Panel of
provincial, federal and municipal governments and
other interested groups.
ACT¡ON 3: Attack Nuisance and Toxic Algae
3.1: 'llork with municipal, provincial, federal
governmen[ and other partìes, undeltake a
comprehensive algae control plan ro reduce phosphorus
concentrations in the nearshore and tributaries to a
levei that prevents nuisance growth of alga.
3.1.1: The algal control plan would:
" Identify areas seriously affected by algae.
o 'l7here necessâry, undertake research to establish
the sources, arnounts and loadings of nurients to
the watershed and nearshore in these areas.
n Develop lakewide and local nutrient concrol plans.
" Based on conclusions, implement control measures
which give the greatest nealshore improvements.
3.7.2t Encourage the provincial government and
others to increase research into algae growth and
control measures, including:
o Increasing the ranslation of current science into
practical control measures.
o Sharing and application oflessons learnt from
existing research partnerships to other areas of
the Lakes.
" Supporting rhe development and implementation
of innovative non-point source control measures.
n Supporting and participating in new provincial
and federal research to develop further Predictive
Frameworks for Management of Cladophora
Biomass and blue green toxic algae,
MAYORS' COLLABORATIVE AOTION PLAN
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 51 of 291
:' :ì.::!;r,l:1,.a:
ACTION 4: Reduce Untreated Sewage and
Stormwater Discharges Entering the
Great Lakes, in Light of Climate Change
and Technical lnnovations
4.7: CaIl on the federal and provincial governments
to assist and encourage municipalities, through
policy guidance and technical ancl financial support,
to develop and update their polludon conuol and
prevention plans or other planning methods to reduce
sewage discharges.
4.1.1: Calling on the provincial and federal
government to adopt aggressive water conservation
measutes including: a ban on the sale of wacer
gtzzling 13 litre toilets and other inefficient
appliances, develop a standardized/"model" water
eficiency plan, support the development and
implementation of municipal water efficiency plans
and a public campaign on water conseryation, and
other measures in cooperation with municipalities.
4.1.2: Municipalities working with federal and
provincial governments on innovative funding
options to accelerate projeccs to address combined
sewer overflows.
4.7.3: Accelerating the current Ministry of
Environment's was tewater review.
4.7.4: Encouraging che development and funding of
new more innovacive methods of treating sewage.
4.1.5: Reviewing the need for the provincial or
federal government to enhance low interest loans
and other mechanisms to o\ilners to replace or
upgrade leaking septic syscems.
4.2: Cell on rhe federal and provincial governments
ro assist and encourage municipalities, through poliry
guidance and financial support, to develop, update and
implement their integrated scormwater master plans
to adopt a nel / approach to stormwater management
that prioritises reduction and reuse of stormwater over
Íeâtment and retention.
4.2.1: Increase provincial and federal support
for research, analysis, implementation and post
implemencation monicoring on new and more
innovative methods of stormwater contlol, which
could result in new design standards, and the
development of regulatory instruments to help
advance the inrplementacion of at source measures,
including 10 projects that apply the new approach
by 20t1.
4.3: Call on the Federal Government and others to
review and modify curtent infrastructure design criteria
which no longer reflect the realiry of precipitation
rates due to climate change. To increase the pace of
adaptation co climate change by:
' Municipalities work with federal and provincial
governments to collaborace on new tools to design
and adapt infrastructure to be climate ready.
' Municipalides work with federal and provincial
governments to develop and implement local
climate change plans, including improved
identification and response to local impacts and
uanslating global scale climate change models to
local scale impacts.
ACTION 5: Build a Business
Case and Measure Results from
Great Lakes lnvestments
5.1: Municipalities work cogether with the provincial
and federal government and others on economic studies
of common Great Lakes shoreline activities, including
economic modeling using local community input,
both to develop the business case to drive investments
in the Great Lakes and to measure the results of the
investments made.
Together, during the COA MOC ptocess, rile
have identified some key areas of mutual interest
on which to further collaborate and set goals for
action. The Ontario municipal sector is interested
in further defining the actions, projects, players
and places to work cooperatively to carry out these
recommendations.
MAYOBS' COLLABORATIVE ACIION PLAN
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 52 of 291
At the Shoreline:
A Mayors' Collaborative Action
Plan to Protect the Great Lakes.#*
On May 5ù,2009, the Great Lakes Mayors and Chairs Committee presented their
report, At the Shoreline: A Mayors' Colkborøtiue Action Plan to Protect the Great Laþeí,
to the Ontario Ministers of Environment, Natural Resources, and Agriculture, Food
and Rural Affairs at the first Provincial-Municipal Great Lakes Summit in Toronto.
The report consists of a five point action plan and key recommendations to forge a
stronger relationship and strategic coordination among the three orders of government
to protect and promote the G¡eat Lakes.
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 53 of 291
¡.
'Ð
At the Shoreline' is the first Ontario Mayors' a¡d Chairs'
report on the Great Lakes, and so represents a historic
milestone, recognising the vital role cities, regions and towns
play in protecting the Great Lakes.
Great Lakes Mayors have a vested interest in the protection
and promotion of the Great Lakes. Municipalities are
responsible for providing people with drinking water; they
own or operate beaches, waterfronts a¡rd natural areas; and
they also manage stormwater and wastewater, that can have
a direct impact on the Lakes. Mayors are also interested
in maintaining the qualiry of the Great Lakes to promote
local economic development and to enhance people's
qualiry of life. Municipalities are collectively the largest
financial contributors to the protection of Great Lakes.
Local governments in Canada and the United States invest
over $ 1 5 billion every year to protect and restore the Great
Lakes a¡rd St. Lawrence River system. For all these reasons,
Great Lakes Mayors recognize the importance of Great Lakes
protection to the wellbeing of their communities.
This protection is particularly important at the shoreline,
where municipalities meet the water. The shoreline is
where most people interact with the lakes and where their
experience of the lakes is formed. The nearshore also plays
a vital role in preserving a heaLthy environment for fish and
other aquatic species.
This Mayors' report grows from a new collaborative
process between Ontario municipalities and the provincial
Government established under the Great Lakes Canada
Ontario Agreement Memorandum of Cooperation (COA
MOC). The Agreement, signed last year between the
Province of Onta¡io and the Great Lakes and St. Lawrence
Cities Initiative, establishes a municipal-provincial dialogue
on Great Lakes issues of mutual interest, and creates a forum
for Mayors to give their strategic advice to the provincial
government for the upcoming negotiations of the Ca¡ada-
Ontario Agreement Respecting the Great Lakes Basin
Ecosystem (COA).
\With the anticipated renegotiation of COA in 2010, now
is the time for the three orders of government to reach
âgreement on the most effective means to work together to
protect the Great Lakes, including agreeing on priorities for
action, strategic investments, sharing scientific and technical
advice, and collaborating on resea¡ch and programs.
--i d! :Êt-'É.*f¿
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 54 of 291
The Mayors propose five areas of collaboration:
I . Create a municipal-provincial-federal
Great Lakes table
The time has come for a new collaborative relationship
among federal, provincial and municipal governments to
reinvigorate and reorient Great Lakes protection for the
benefit of the people who live and play at the shoreline.
Currentl¡ there is no senior forum where federal, provincial
and municipa1 governments come together to coordinate
their Great Lakes protection activities and plan for the
futu¡e.
The Great Lakes Mayors are calling for a federal-provincial-
municipal Great Lakes Täble that would serve to coordinate
efforts and sha¡e vital information. The Grear Lakes MOC
process has demonstrated the value of municipaì and
provincial dialogue to help inform provincial planning for its
Great Lakes strategy and to develop collaborative work like
this action plan.
2. Improve and promote beaches
and natural shorelines
There may be no better 1vr/ây to strengthen the publict
connection to the Great Lakes than to enhance and promote
beaches and other shoreline activities such as wetlands,
natu¡al areas and trails. Drawing more people to the
shoreline can also boost local economies and contribute
to healthier lifesryles. Vith a grearer share of Great Lakes
shoreline than any other jurisdiction, it makes sense to
promote Ontario as a major beach ald shoreline destination.
While municipalities and local authorities play a large
role in managing beaches and shoreline areas, we need to
coordinate and collaborate with the provincial government
to be successful in improving beaches and shoreline areas.
The Mayors call for the development of a joint beaches
strategy, with a target date of 201 5 to have Onta¡io beaches
open a minimum of 80o/o of the swimming season. This
target can be achieved through provincial -municipal
collaboration on improved beaches management, enhanced
monitoring techniques, and the promotion of public
information on the state of Ontariot beaches.
The Mayors would also like to work jointly with the
provincial government to enhance, protect and promote
other shoreline areas like ua-ils and wetlands. This would
also bring more people to the shoreline, foster peoplet
connection, appreciation and enjoyment, increase healthy
lifestyles and promote local tourism.
3. Attack nuisance and toxic algae
Pa¡ts of Lake Ontario, Lake Erie and Georgian Bay are
struggling with explosive growth of algae. Not only is
it unsightly and smell¡ it can also clog industrial and
municipal intake pipes, resulting in millions of dollars in
costs, and can contribute to depreciating shoreline property
values. There has been considerable research on the causes
ofalgal growth, but less clear poliry direction and action to
attack it. It is a complex problem that requires action at both
the local and lake-wide level, requiring collaboration of all
three orders of government and other partners.
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 55 of 291
The Mayors are calling for a comprehensive algae control
plan to reduce nutrient concentrations ând to address
other contributing factors to prevent nuisance growth of
algae. The control plan should be based on solid science,
which identifies the most signific¿nt sources of nutrients
contributing to algaL growth. All governments need to work
together and support new measures to reduce nutrient
loadings and concentrations from these sources.
4. Reduce untreated sewage and stormwater
discharges into the Great Lakes
The Mayors support a significant reduction of untreated
or inadequately treated sewage and contaminated
stormwater being released into the Lakes. To achieve this
will require increased collaboration, investments and new
creative approaches from all three orders of government.
The challenge is all the more daunting in the face of
increased precipitation due to climate change, and urban
intensificadon.'While increased investments in sewage
treatment capacity will always be needed, there are also
less capital intensive technical innovations that place the
6reat Laker and Sl. Lawrence C¡t¡ei lh¡t¡at¡ve
Alliãn.ê dps v¡llêr des Grãnds Lã6 €t du Så¡nt-Låurênl
emphasis on 'moving up the pipe', that is, reducing the flow
of stormwater and sewage that enters the treatment system,
bypasses or overflows from it after heavy rainfalls.
The Great Lakes Mayors are calling on the federal a¡d
provincial governments to work collaboratively with
municipalities, by providing policy guidance, a¡rd technical
and financial support, to adopt new approeches and
innovations in their integrated stormwater management
plans that prioritises reduction and reuse over treatment
a¡d retention. This could include source controls, aggressive
wâter conservation measures, and green infrastructure,
among other techniques. This new'moving up the pipe'
approach could also be incorporated into developing,
updating and implementing pollution control and
prevention plans and other methods to reduce untreated
sewage discharges.
Support is also needed to assist the municipal sector to
develop and implement climate change action plars, and to
adapt their stormwater and wastewater infrastructure design
to climate change and to test new techniques.
5. Build a Business Case and Measure
Results of Great Lakes investments
At all three orders of government, there is a lack of solid
information on the benefits of investments in projects and
programs to improve the quality of the Great Lakes. The
Great Lakes Mayors would like to work together with the
provincial and federal government and others on economic
studies of the value of common Great Lakes shoreline
acriviries, including economic modeling using community
input in local a¡eas of the Great Lakes, both to develop the
business case to drive investments in the Great Lakes and to
measure the results of investments made.
Great Lakes Mayors are committed to working in
collaboration with their provincial and federal counterparts
to ensure that people can enjoy the lakes and local
communities c¿¡ thrive at their shoreline. The Mayors are
eager to begin this collaboration in the five a¡eas identified
in their Great Lakes Action Plan.
-a
=:11.,*i:),
To view the full Mayors' report, including specif¡c
recommendations, please view the Great Lakes and
St. Lawrence Cities lnitiative webs¡te at www.glslcities.org/
The Great Lakes and St. Lawrence Cities lnitiative is a bi-
national coalition of over 60 mayors and other local officials
that works actively with federal, state, provincial, tribal, and
First Nation governments and other stakeholders to advance
the protection, restoration and promot¡on of the Great Lakes
and St. Lawrence River basin.
.â6
FSC
Mixed Sources
Product gmup ft om wclFrnrnaged
forest¡, controlled ¡ourcei and
recycledwood orfiber
Ced no.5w-C0C-002369
ww.ßcorg
O 1996 Forrl Stewârdship council
Correspondence dated May 21, 2009 from Great Lakes and St. L...
Page 56 of 291
ÐnrNKtN6 wRrgsSıüRöÈ'ÞùdrËöïöN
ACT FOR CLEAN WATER
LAKE ERIË
'OURCEPROTECTION
REGION
I.AKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, May 7,2009
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, May 7,2009 at the Grand River Conservation Authority Administration Office,
400 Clyde Road, Cambridge, Ontario.
Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, M. Goldberg, R. Haggart,
J. Harrison, A. Henry, K. Hunsberger, R. Krueger, J. Laird,
l. Macdonald, D. Murray, J. Oliver, D. Parker, L. Perrin, R. Seibel,
B. Ungar, M. Wales, D. Woolcott, W. Wright-Cascaden
H. Cornwell, P. General, B. LaForme, C. Martin, G. Rae, T. SchmidtMembers Regrets:
Proxy Representatives: D. Goudreau (H. Comwell), E. Hodgins (T. Schmidt)
Liaisons:
Region Management
Committee:
Staff:
Also Present:
A. Dale, Source Protection Authority Liaison; D. Molnar Provincial
Liaison; D. Quibell, Public Health Liaison
C. Evanitski, LPRCA; T. Marks, KCCA; S. Martyn, CCCA;
B. Sloat, LPRCA; K. Smale, CCCA
J. Etienne, GRCA; S. Glauser, GRCA; L. Minshall, GRCA;
J. Robertson, LPRGA; T. Ryan, GRCA; D. Schultz, GRCA;
T. Seguin, GRCA; S. Shifflett, GRCA; G. Sousa, GRCA;
S. Strynatka, GRCA; E. Vanhooren, KGCA; G. Zwiers, GRCA
A. Davidson, Brant County; B. Fields, County of Norfolk; S. Kurli,
Halton Region; G. Ounapuu, Lotowater; L. Stafford, City of St.
Thomas
1. Callto Order
C. Ashbaugh called the meeting to order at 1:15 p.m.
2. Roll Call and Gertification of Quorum - 17 Members Constitute a Quorum
(213 oÍ members)
The Recording Secretary called the roll and certified quorum.
3. Chairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted that the tour of the Region
of Waterloo wellhead protection areas was very helpful in making a correlation between
the sites and the maps. He thanked Eric Hodgins for organizing and providing the tour.
Lake Erie Region Source Protection Committee draft minutes o...
Page 57 of 291
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
May 7,2009 Page 2
4. Review of Agenda
C. Ashbaugh noted that a revised agenda was distributed with additional
correspondence in section 9. a) and two additional reports in section 10. entitled Terms
of Reference Sfafus Update and Sfewardship Program Update.
Moved by: B, Ungar
Seconded by: L. Perrin carrid unanimously
THAT the revised agenda for the Lake Erie Region Source Protection
Committee Meeting of May 7, 2009 be approved.
5. Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be
dealt with.
6. Minutes of Previous Meeting - April 2,2009
Moved by: J. Laird
Seconded by: B, Ungar carried unanimously
THAT the minutes of the previous meeting of April 2, 2009 be
approved as circulated.
7. Hearing of Delegations
None
8. Presentations
a) Kettle/Gatfish/Long Point Region Tie¡ 2 Water Budget
J. Etienne provided an update regarding the status of the Kettle, Catfìsh and Long
Point Region Tier 2 Water Budget studies.
A. Henry asked if there is data sharing between the Great Lakes St. Lawrence River
Basin Sustainable Water Resource Agreement, the Safeguarding and Sustaining
Ontario's Water Act, and the Clean Water Act initiatives. L. Minshall responded that
the Ministry of Natural Resources is involved with all of these initiatives, including
the water budget.
J. Harrison asked if members could obtain a hard copy of the water budget.
J. Etienne replied that any members wishing a hard copy can submit a request to
staff. J. Harrison summarized that the Norfolk sand plain is a significant recharge
area. J. Etienne responded affirmatively, stating that the study was an opportunity
to quantify the conclusion. J. Harrison asked if the stressed watersheds not moving
forward to Tier 3 are those with no municipal water takings in the area. J. Etienne
replied affirmatively, but clarified that the data collected will tie into other work and
will provide valuable information elsewhere.
Lake Erie Region Source Protection Committee draft minutes o...
Page 58 of 291
Minutes of Meeting
Lake Erie Region Source Protection Committee
May 7,2009 Page 3
M. Goldberg inquíred how ecological needs of the streams are taken into
consideration in the water budget studies. L. Minshall replied that drought scenario
models use the calculation 'percent demand over supply less reserve'. The reserve
amount for a Tier 2 Water Budget is the amount to be left for ecological reasons.
Tier 3 water budgets will assess the ecological impacts on particular streams and
wetlands.
D. Murray asked if permitted water takings were reviewed in the water budget
studies as well as actual, and inquired why there is a significant difference between
permitted and actual water takings. J. Etienne replied that the water budget studies
looked at actual and planned water takings. There will be further investigation for
areas where the potential is close to the threshold. L. Minshall further responded
that permitted takings in areas like Norfolk County assume the water taking is
occuning all year, when in reality the water takings may be only in the range of
sixteen days per year. D. Murray commented that the permit to take water protocol
appears to require a review.
J. Laird asked how far into the future municipal water takings are projected.
L. Minshall responded that the projections are for the duration of the official plan,
usually 20-25 years. J. Laird expressed concern that the assumptions being used
are not consistent. L. Minshall responded that while 25 years would be preferred, in
order for the information to be official and defensible, it is tied into the Offìcial Plans.
J. Oliver asked if there is a correlation between the Norfolk high use designations of
Low, Medium and High water use and the Ministry's identification of Low, Moderate
and Significant potential stress in the water budgets. L. Minshall replied that
although the Ministry of the Environment hasn't identified what they plan to do with
the Tier 2 studies, it is recognized that the water use thresholds are the same as
those used for the designations; it is presumed that they correspond directly and
that the water budget designations are a more detailed evaluation that considers
actual water use instead of permitted.
J. Oliver identified that all of Long Point Region, Catfish Creek and Kettle Creek
Source Protection Areas were high use designation. He advised that Norfolk County
will be anxious to have this designation removed. He asked if Conservation
Authorities and other affected municipalities are considering approaching the
province, which would demonstrate a united front when requesting an expeditious
review of the water use designations. L. Minshall advised that the Lake Erie Region
will be promoting applying the province's decision region-wide. J. Oliver asked
when the final report is expected to be submitted to the Minister. J. Etienne replied
that the final report was just sent to the peer review team for final approval; he
anticipates it will be ready for submission in a couple of weeks.
D. Murray observed that the water budget seems to focus on municipal taking; he
asked how many municipalities have a long range water use plan in place for water
budget purposes. L. Minshall replied that the City of Guelph and the Region of
Waterloo have a long range water use plan. Conservation Authority staff undertook
a preliminary assessment of water required 25 years in future, taking into
consideration capacity and long term planning. The assessment identified areas
that were not a concem due to plan or supply, as well as areas of concern.
Lake Erie Region Source Protection Committee draft minutes o...
Page 59 of 291
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
May 7, 2009 Page 4
Municipalities whose supplies may pose a concern who do not have a plan are
aware of their situation and some are moving forward with a long range water use
plan.
J. Oliver asked what a Tier 3 assessment entails. J. Etienne replied that the Lake
Erie Region is participating in two of the four Tier 3 pilot projects. The Tier 3 water
budget studies focus from the well outwards. The focus is on investigating what is
happening around the well and ecologically in the system, and seeks to identify how
that may impact the threshold for water taking around that well. Tier 3 water budget
studies contain much of the same information as a Tier 2, but at the next level of
detail; there is more borehole information, identifying specifìcally if there are any
other studies done. The Terms of Reference for the Long Point Region Tier 3
studies are currently being drafted.
J. Oliver asked if the Tier 3 studies are expected to be complete in time for
submission of the Assessment Report. L. Minshall replied that the Ministry is not
expecting that the Tier 3 studies will be completed for the first submission of the
Assessment Report. The objective is to have the Tier 2 studies completed for the
first assessment report. The Long Point Region Tier 3 studies are expected to
commence by September 2009. The objective is to have the Tier 3 studies done in
time to submit an amended assessment report when the source protection plan is
submitted.
9. Gorrespondence
C. Ashbaugh suggested that discussion pertaining to correspondence item 9. a) vi) be
deferred until the June 4, 2009 Source Protection Committee meeting, when staff can
provide context.
a) Copied
i)Correspondence from lan Smith, Director, Source Protection Programs
Branch, Ministry of the Environment to Craig Ashbaugh Re: Ministry
Modules for Ontario Drinking Water Stewardship Program (ODWSP)
Correspondence from lan Smith, Director, Source Protection Programs
Branch, Ministry of the Environment to Craig Ashbaugh and Alan Dale Re:
Grand River Source Protection Area Terms of Reference
Correspondence from lan Smith, Director, Source Protection Programs
Branch, Ministry of the Environment to Craig Ashbaugh and Ron Sackrider
Re: Long Point Region Source Protection Area Terms of Reference
Correspondence from the Honourable John Gerretsen, Minister of the
Environment to Craig Ashbaugh and Gerry Richer Re: Catfìsh Creek Source
Protection Area Terms of Reference Approval
Correspondence from the Honourable John Gerretsen, Minister of the
Environment to Craig Ashbaugh and Conrad Wodrich Re: Kettle Creek
Source Protection Area Terms of Reference Approval
ii)
ii¡)
iv)
v)
Lake Erie Region Source Protection Committee draft minutes o...
Page 60 of 291
Minutes of Meeting
Lake Erie Region Source Protection GommitteeMay7,2009 Page 5
vi) Correspondence from Louisette Lanteigne to the Lake Erie Source
Protection Committee Re: ldeas for Source Water Protection
b) Not Copied
None
Res. lVo. 15-09 Moved by: R. Serþel
Seconded by: L. PerrÍn carrÍd unanimously
THAT the correspondence be received as information.
10. Reports
a) SPC-05-09-01 Kettle/Gatfish/Long Point Region Tier 2 Water Budget Reports
Res. /Vo. 16-09 Moved by: M. Goldberg
Seconded by: M. Ceschí-Smith carried unanimously
THAT Report SPC-0+09-01 Kettle/Catfish/Long Point Region Tier 2
Water Budget Reports be received as information.
b) SPC-05-09-02 Summer Gommittee Meeting Schedule
Res. /Vo. 17-09 Moved by: B. Ungar
Seconded by: R. Krueger carried unanÍmously
THAT the Lake Erie Region Source Protection Committee adopt the following
meeting schedule from July to December 2009:
Meeting Date Time Location
June 4,2009 1:00 pm ltalian Canadian Club, Guelph
July 9, 2009 1:00 pm Offslte - TBD
August 6, 2009 1:00 pm Offsite - TBD
September 10, 2009 1:00 pm Offsite - TBD
October 8,2009 1:00 pm GRCA Administration Centre, Cambridge
November 5, 2009 1:00 pm GRCA Administration Centre, Cambridge
December 3, 2009 1:00 pm GRCA Administration Centre, Cambridge
c) SPC-05-09-03 Summer Meeting Locations and Tours
The next Source Protection Committee tour is at the Guelph Wastewater Treatment
Plant. The tour starts at 1 1:00 am. The committee will then meet at the ltalian
Canadian Club in Guelph for lunch with the Source Protection Committee meeting
commencing at 1:00 pm. Committee members are asked to please advise
S. Glauser or T. Seguin if they do not plan to attend.
Lake Erie Region Source Protection Committee draft minutes o...
Page 61 of 291
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
May 7,2009 Page 6
A. Henry suggested that members be advised in advance if there are any
restrictions pertaining clothing or footwear. J. Laird advised that close toed walking
shoes are advisable for the Guelph Wastewater Treatment Plant.
Res, /Vo. 18-09 Moved by: A. Henry
Secondd by: J. Laird carrÍed unanimously
THAT Report SPC-0F.09-03 Summer Meeting Locations and Tours
be received as information.
d) SPC-05-09-04 Terms of Reference Status Update
S. Glauser provided an overview of the report, correspondence and timelines.
E. Hodgins expressed concern with removing the Region of Waterloo systems from
the Terms of Reference, and suggested this was not his understanding from
previous conversations with the Ministry of the Environment. His understanding was
that these systems were moving from planned to existing. L. Minshall asked
D. Molnar if she could seek clarification. D. Molnar advised that the definition of
planned is to ensure there is a definite point in the ground. The systems in Guelph
and Waterloo are existing points because they were once used. Therefore they do
exist, and would be required to go through the Source Protection Planning process.
The Ministry and Source Protection Planning staff will seek clarification and the
Ministry will provide a letter of clarification.
B. Ungar asked if the systems in Norfolk County would also be included in this
exception. S. Glauser responded that the Norfolk County well locations have not
been definitively identified. The Norfolk systems will be removed from the Terms of
Reference until there is more development for these planned systems.
Res. Â/o. 19-09 Moved by: M. Wales
Seconded by: J. Harrison carried unanimously
THAT Report SPC-05-09-04 Terms of Reference Sfafus Update be received
as information.
e) SPC-05-09-05 Stewardship Program Update
Stewardship Program letters to landowners and communications materials are now
being mailed out. The response has been excellent; staff are awaiting Ministry of
the Environment approval of a$1.2 million work plan for projects on approximately
63,000 parcels of land in the Lake Erie Region.
J. Oliver asked if there has been any further development regarding tree planting
and erosion control modules. T. Ryan responded that these modules are expected
to be released in May 2009.
Lake Erie Region Source Protection Committee draft minutes o...
Page 62 of 291
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
May 7, 2009 Page 7
11. Business Arising from Previous Meetings
B. Ungar asked if the Ontario Soil and Crop lmprovement Association (OSCIA)
responded to the request for information sharing between Stewardship program
delivery partners. S. Glauser responded that the letter to request program revisions that
would facilitate communication between the Stewardship Program delivery
organizations was addressed to the Minister of the Environment. The Ministry is
exþected to release new information pertaining to Stewardship program delivery in
May.
12. Other Business
a) Question and Answer Period
M. Goldberg announced that the Wellington Water Watchers received a grant for
$92,600 from the Ministry of the Environment. Their program is called "Message in
a Bottle". The program seeks to deliver refìllable stainless steel water bottles at
affordable prices to school-aged children in Wellington County and the surrounding
area. lnside the bottle is a message regarding water conservation tips and action
items. M. Goldberg extended his thanks to the Ministry for funding this initiative.
13. Closed Meeting
Not applicable
14. Next Meeting - Thursday, June 4,2009,1:00 pm,
Italian Canadian Glub, 135 Ferguson Street, Guelph, ON
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of May 7,2009 adjourned
at 3:00 pm.
Chair Recording Secretary
Lake Erie Region Source Protection Committee draft minutes o...
Page 63 of 291
Lake Erie Region Source Protection Committee draft minutes o...
Page 64 of 291
Media Release: May 29,2009 at 4:30 p.m.
1"-Oo
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEET¡NG AGENDA
Thursday, June 4,2009
l:00 p.m.
Italian Canadian GIub of Guelph
135 Ferguson Road, Guelph, ON
1. Call to Order
2. Roll Call and Certification of Quorum - 17 Members Constitute a Quorum
(213 of members)
3. Chairman's Remarks
4. Review of Agenda
5. Declarations of Pecuniary lnterest
6. Minutes of Previous Meeting - May 7,2009
7. Hearing of Delegations
8. Presentations
a) Guelph Wastewater Treatment Plant Optimization Process, Gerry Wheeler,
Optimization Program Facilitator
b) Grand River Tier 2 Water Budget, James Etienne
9. Correspondence
a) Copied
None
b) Not Copied
None
10. Reports
a) SPC-06-09-01 Grand River Tier 2 Water Budget ...............01b) SPC-06-09-02 Terms of Reference Update. ......03
c) SPC-06-09-03 Assessment Report Preparation Update...... verbal
d) SPC-06-09-04 Background on Waterloo Moraine Review....................04
Lake Erie Region Source Protection Committee agenda of meeti...
Page 65 of 291
Agenda
Lake Erie Region Source Protection GommitteeJune4,2009 Page2
11. Business Arising from Previous Meetings
12. Other Business
a) Question and Answer Period
13. Closed Meeting
14. Next Meeting - Thursday, July 9, 2009, 1:00 pm,
Paris Grand Country Club, 150 Paris Links Road, Paris, Ontario
15. Adjourn
Regrets only to: Simon Glauser
Telephone: (5f 9) 621-2763 ext.2303
Please provìde notification of proxy, if applicable, with regrets.
Lake Erie Region Source Protection Committee agenda of meeti...
Page 66 of 291
01
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
REPORT NO. SPC-06-09-01 DATE: June 4, 2009
TO: Members of the Lake Erie Region Source Protection Committee
SUBJECT: Grand River Tler 2 Water Budget Reports
RECOMMENDATION:
For information only.
REPORT:
As discussed at the April 2, 2009 meeting, the Source Protection Committee will be asked to
adopt certain components of the Water Budget and Water Quantity Stress Assessment reports
for inclusion in the Assessment Reports for each Source Protection Area. ln December of
2005, AquaResource lnc. (ARl) was selected to complete water budget and stress
assessment work for the Grand River Watershed. The first phase of the Tier 2 Water Budget
was completed in January of 2008. An interim report was posted on the Lake Erie Region
Source Protection website following a peer review by a team of surface and groundwater
professionals including:
Dave Rudolph - University of Waterloo
Hugh Whiteley - University of Guelph
Chris Neville - S.S. Papadopoulos & Associates
Eric Hodgins - Waterloo Region
Dave Belanger - City of Guelph
The second phase of work involving the development of a Water Quantity Stress Assessment
has been completed by ARI and has been submitted for peer review. Although the Provincial
Guidance documents for Tier 2 Water Quantity Stress Assessment were completed in 2006,
this report stands as one of the first in the province to undergo peer review of the
recommendations for further Tier 3 Water Budget projects and delineation of significant
groundwater recharge areas. As a result, the Province has worked closely with ARI
throughout this project to consider their questions and concerns, and the peer review team has
prepared their comments using the most up to date interpretations of the guidance. The
Province and the Grand River Conservation Authority are currently working with Waterloo
Region and the City of Guelph on pilot Tier 3 studies.
The Technical Rules identify the following specific components of the Tier 2 Water Budget that
must be included in the Assessment Reports:
Maps
. Maps showing physiography, geology, surface water bodies, surlace water control
structures, groundwater systems, wells and surface water intakes
. Maps assessing the interactions between groundwater and surface water
. Maps showing aquatic habitat dependant on water depth, flow and temperature
Lake Erie Region Source Protection Committee agenda of meeti...
Page 67 of 291
02
Tables
. Surface water body flows and levels and groundwater system flows and levels
. The maximum annual quantity that can lawfully be taken by each surface water intake and
well
o Existing and projected uses of water (including drinking water, wastewater treatment,
agriculture, livestock, domestic, industrial, commercial)
Descriptions
o How land cover across the area affects groundwater and surface water
. Trends related to the above noted maps, tables and descriptions
. Climate of area (including historical trends, existing projections related to changes in
climate)
Other
. ldentification of municipal drinking water systems requiring the development of a local area
water budget using a Tier 3 Water Budget model
¡ Delineation of significant groundwater recharge areas
ln order for the Source Protection Committee to adopt the water budget components
necessary for preparation of the Assessment Reports, the Tier 2 Water Budget documents will
be posted on the website for review. The lnterim Water Budget report is currently posted at
http://www.sourcewater.calindex/document.cfm?Sec=7&Sub1=6&sub2=5. The Final Water
Budget report, including revisions made since the posting of the interim report, and the Water
Quantity Stress Assessment will be posted on the website following the fìnal signoff by the
peer reviewers, which is expected to occur in June. A copy of the Peer Review Summary
report, including the details of the peer review process, will also be posted on the website. A
staff report, recommending adoption of the Water Budget components, will be brought to an
upcoming meeting for the consideration of the Source Protection Committee.
Prepared by:Approved by:
James B. Etienne, P.Eng.
Surface Water Manger
Lorrie Minshall, P.Eng.
Source Protection Program Director
2
Lake Erie Region Source Protection Committee agenda of meeti...
Page 68 of 291
03
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
REPORTNO. SPC-06-09-02 DATE: June 4, 2009
TO: Members of the Lake Erie Region Source Protection Committee
SUBJECT: Terms of Reference Status Update
RECOMMENDATION:
For information only.
REPORT:
On May 11,2009, the Ministeds decision approving the Terms of Reference for the Catfish
Creek and Kettle Creek Source Protection Areas were posted on the Environmental Bill of
Rights (EBR) Registry. This triggers the regulatory deadline for the submission of the Catfish
Creek and Kettle Creek Assessment Reports as May 11,2010 (one year after the approval of
the Terms of Reference).
As discussed at the May 7, 2009 Source Protection Committee meeting, staff have made
corrections to the Long Point Region and Grand River Source Protection Area Terms of
Reference. ln particular, the three (3) planned drinking water systems for Norfolk County, listed
in Table A.4.2, have been removed from the Terms of Reference because it was determined
that the systems do not meet the defìnition of either planned or existing systems under the
Clean Water Act. Once the development of the systems has progressed to meet the definition
of "planned", the systems will be added to the Terms of Reference, Assessment Report and
Source Protection Plan.
The City of Guelph and Region of Waterloo systems listed under Table A.4.2 of the Grand River
Terms of Reference have been determined to meet the definition of "existing" municipal system.
Subsequently, the three (3) Region of Waterloo systems and two (2) Guelph systems have been
moved to Table A.4.1. lt should be noted that the two Guelph systems are part of the larger
"Guelph Waterworks" system, which encompasses all of the wells and the surface water intake
supplying the City, and therefore have been added to this system already listed in Table 4.4.1.
The total number of City of Guelph systems shown in Table 4.4.1 has not changed.
Staff re-submitted both the Long Point Region and Grand River Terms of Reference to the
Ministry of the Environment on May 22,2009. lt is anticipated that the Minister's approval of the
Terms of Reference will be received by mid-June 2009. This will result in an Assessment
Report deadline for the Grand River and Long Point Region SPAs of mid-June 2010.
The approved Terms of Reference for Kettle Creek and Catfish Creek SPAs, and revised Terms
of Reference for Long Point Region and Grand River SPAs are posted on www.sourcewater.ca.
Prepared by:Approved by:
Simon Glauser,
Source Protection Program Coordinator
Lorrie Minshall, P.Eng.
Source Protection Program Director
B-1
Lake Erie Region Source Protection Committee agenda of meeti...
Page 69 of 291
o4
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
REPORT NO.sPc-06-09-04 DATE: June 4, 2009
TO: Members of the Lake Erie Region Source Protection Committee
SUBJEGT: Background on Waterloo Moraine Review
RECOMMENDATION:
For information only.
SUMMARY:
On May 7, 2009, the Lake Erie Region Source Protection Committee received
correspondence from Louisette Lanteigne regarding the importance of protecting recharge
areas as part of source water protection. The correspondence coincides with the outcome of
a two-year Provincial review of the legislation and policies in place to protect groundwater
resources in the Waterloo, and Paris-Galt moraines. The province determined that existing
provincial legislation and policy is suffìcient to protect these groundwater resources, and
noted specifìcally that the Clean Water Act includes a component to protect significant
groundwater recharge areas; although the extent to which these will be protected has yet to
be determined since source protection plans will not be completed until 2012.
This report provides some background as to how the Clean Water Act and regulations
delineate and address significant groundwater recharge areas and the threats to drinking
water sources found within them.
Since Ms. Lanteigne's correspondence does not request a response or other action on the
part of the Source Protection Committee, and the correspondence has already been received
as information, it is recommended that no further action be taken at this time.
REPORT:
At the May 7,2009 Lake Erie Region Source Protection Committee meeting, the committee
received correspondence from Louisette Lanteigne. The correspondence included written
submissions by Ms. Lanteigne and others on the importance of protecting groundwater
resources and recharge areas. The correspondence coincides with the results of a two-year
provincial review of the policies and legislation in place to protect the Waterloo and Paris-
Galt moraine systems in the central portion of the Grand River watershed.
The review was conducted in response to an Environmental Bill of Rights (EBR) Registry
request made in July 2006 suggesting that a similar framework to the Oak Ridges Moraine
Conseruation Act, 2001 is required to protect the Waterloo and Paris-Galt moraines,
specifically from development and growth pressures in the Region of Waterloo. The
provincial review consisted of reviewing existing legislation and policies relating to the
Lake Erie Region Source Protection Committee agenda of meeti...
Page 70 of 291
05
protection of groundwater recharge, and assessed the potential policy gaps to determine the
need for new policy to protect the groundwater and source water of the Waterloo and Paris-
Galt moraines from impacts of development. The review also included an examination of the
state of knowledge and existing data on the Waterloo and Paris-Galt moraines.
The conclusions of the review state that no new provincial policies or legislation are required
to further protect the Waterloo and Paris-Galt moraines. Existing policy and legislation,
expressly the Provincial Policy Statement, Ontario Water Resources Act and the Clean
Water Act, require the protection of groundwater recharge and source water in the Waterloo
and Paris-Galt moraine. The review conclusions do state, however, that the level of
protection provided by the Clean Water Act has yet to be determined since local source
protection plans will not be completed untilAugust 2012.
The review conclusions state that the Ministry of the Environment will:
"...undertake, in collaboration or consultation with pañner ministrie,s, Frsf
Nations and stakeholders, the development of guidance materials fo assrsú
with the implementation of policies protecting hydrologic functions (e.9.
policies in the Provincial Policy Statement). The Ministry of the Environment
will establish a process with partner ministries, First Nations and stakeholders
to determine the ertent and scope of guidance required." (EBR Review
Response: Waterloo Moraine, April 2009, Ministry of the Environment,
nes.pdf)
The Grand River Conservation Authority and Regional Municipality of Waterloo were
contacted during the review to discuss the issues and provide supplementary information for
the review team.
Source Protection Gommittee Position on Land Use Planning
At the June 5, 2008 meeting, the Lake Erie Region Source Protection Committee agreed to
the position that "the committee does not have the mandate, or authority, to question
municipal land use planning matters outside of the development of assessment reports and
source protection plans, developed under the Clean Water Act, 2006. Where members of
the public or other stakeholders disagree with a municipal land use planning matter, these
concerns should be directed to the appropriate municipality.'
The submissions included with the correspondence received on May 7,2009 refer to impacts
of growth and land use pressures on the moraines. However, the correspondence does not
refer to specific land use planning decisions made by municipalities or request a response or
other action. Since the correspondence has been received for information, it is recommended
that no further action be taken by the Committee at this time.
Significant Groundwater Recharge Areas
The following section describes how groundwater recharge areas are defined, assessed and
protected under the Clean Water Act. (Please note that the references to the Act, regulations
and rules are not necessarily exact words and have been paraphrased in many places to
improve the readability of this report.)
2
Lake Erie Region Source Protection Committee agenda of meeti...
Page 71 of 291
06
Under the Clean Water Act, a 'significant groundwater recharge area' means an area within
which it is desirable to regulate or monitor drinking water threats that may affect the recharge
of an aquifer (O.Reg 287107 Section 1(1)).
Section 15 (2) of the Clean Water Act requires that an assessment report:
(d) identify all the significant groundwater recharge areas and highly vulnerable
aquifers that are in the source protection area;
(0 describe the drinking water issues relating to the quality and quanti$ of water in
each of the vulnerable areas identified under clauses (d) and (e);
(g) list, for each vulnerable area identified under clauses (d) and (e),
(i) activities that are or would be drinking water threats, and
(ii) conditions that result from past activities and that are drinking water threats;
(h) identify, within each vulnerable area identified under clauses (d) and (e),
(i) the areas where an activity listed under clause (g) is or would be a significant
drinking water threat, and
(ii) the areas where a condition listed under clause (g) is a significant drinking
water threat.
O. Reg. 287107 (General) Section 13 requires, in addition, that the assessment report list, for
each vulnerable area identified under subclause 15(2) (d) and (e),
r areas where activities or conditions resulting from past activities are or would be a
moderate or low drinking water threat.
. the circumstances in which the activity that is or would be a significant, moderate, or
low drinking water threat, and
. the number of locations at which a person is engaging in an activity that is a
significant drinking water threat and the number of locations where a condition is a
significant drinking water threat.
The Technical Rules: Assessment Report, Rules 44-46, define how a 'significant
groundwater recharge area' is to be delineated. The area that is a significant groundwater
recharge area is to be delineated using the water budget models (described in Part lll of the
rules) and with consideration of the topography, surficial geology, and how land cover affects
groundwater and surface water.
Water Quality Perspective
The significant groundwater recharge area is to be subdivided according to groundwater
vulnerability (intrinsic susceptibility to groundwater contamination) and assigned a
vulnerability score ol 6, 4, or 2 where the groundwater vulnerability is high, medium, or low
respectively (Rules 80-81 ).
Because of the vulnerability scores attributed to significant groundwater recharge areas in the
technical rules, a significant groundwater recharge area will have a vulnerability score no
higher than 6. Therefore, significant threats will not be identifìed as a result of an activity or
condition in a signifìcant groundwater recharge area. Conditions resulting from past activities
Lake Erie Region Source Protection Committee agenda of meeti...
Page 72 of 291
o7
as well as activities having a hazard score of 10 will be moderate threats in significant
groundwater recharge areas having high vulnerability.
For drinking water issues identified in a signifìcant groundwater recharge area, the
description of the issue will ultimately include delineation of the area within which activities
may contribute to the parameter in question, as well as the activities or conditions within that
area that are associated with the parameter or pathogen (Rule 1 15). This information may
not be available for the first assessment report, in which case a plan for ascertaining this
information is required.
Since the vulnerability score for the signifìcant groundwater recharge area will not be higher
than 6, no activities or conditions associated with the drinking water issue identified for a non-
municipal drinking water well located in a significant groundwater recharge area will be
deemed a signifìcant threat.
Water Quantitv Perspective
Consideration for protection of groundwater recharge areas from a water quantity perspective
is undertaken as part of the Tier 3 water quantity risk assessment for those subwatersheds
that are identifìed as having a significant or moderate potential for stress during the Tier 2
stress assessment and also contain municipal residential drinking water systems.
ln the Tier 3 water quantity risk assessment, the 'local area' is first delineated by combining
the cones of influences resulting from the municipal drinking water well, the intersecting
cones of influence of other water takings, and the area where the reduction in recharge would
have a measurable impact on the cone of influence of the municipal drinking water well
(Rules 53-54). This 'local area' is the focus for consideration of recharge, rather than the
'significant groundwater recharge area' defined for the protection of water quality (as
described above).
As a next step, the risk level of the local area is determined as significant, moderate or low
depending on the exposure and tolerance level of the drinking water system (Rules 97-107).
Exposure level is considered to be high if the quantity of water available on average or during
a drought period would not be sufficient to meet the current or allocated quantity of water to
be taken by those wells. Tolerance level is considered to be high if the drinking water system
could, in all of the scenarios that are set out, meet the peak demands of users of the system,
and low if this is not the case. The risk level is significant if the exposure level is high and the
tolerance level is low.
Then, an activity that reduces recharge to an aquifer is considered to be a signifìcant drinking
water threat if the local area ís assessed to have a risk level of significant or if the reduction in
recharge to the aquifer would cause the risk level of the area to move from moderate to
significant (Rules 1 1 I -1 13).
Since the Tier 3 studies in the Lake Erie Region have not yet reached a stage of defining
'local areas' or local areas with a risk level of significant or moderate, there are no available
examples of situations where the source protection plan might address groundwater
recharge protection from a quantity perspective.
4
Lake Erie Region Source Protection Committee agenda of meeti...
Page 73 of 291
08
Source Protection Plan
As set out in Section 22 of the Clean Water Act, the source protection plan is to include:
Policies intended to achieve the following objectives for every area identified in the
assessment report as an area where an activity is or would be a significant drinking water
threat:
i. Ensuring that the activity never becomes a significant drinking water threat.
ii. Ensuring that, if the activity is being engaged in, the activity ceases to be a
significant drinking water threat.
Policies governing the monitoring, in every area that is identified in the assessment report
as an area where an activity is or would be a significant drinking water threat, of the
activity.
Policies governing the monitoring, in every area that is identified in the assessment report
as an area where a condition is a significant drinking water threat, of the condition.
Policies governing the monitoring of an activity or condition in other areas within a
vulnerable area if the monitoring of the activity or condition is advisable to assist in
preventing the activity or condition from becoming a significant drinking water threat.
Policies governing the monitoring of a drinking water issue identified in the assessment
report, if the monitoring of the drinking water issue is advisable.
The source protection plan may also include:
Policies that are intended to achieve the objective of ensuring that a condition that is a
significant threat ceases to be a significant threat.
Policies intended to address activities and conditions that are listed in the assessment
report as drinking water threats but are not addressed by the policies that are required to
be included in the plan.
Prepared by:Prepared by:
Simon Glauser, Lorrie Minshall, P.Eng.
Source Protection Program Coordinator Source Protection Program Director
5
Lake Erie Region Source Protection Committee agenda of meeti...
Page 74 of 291
5
LONG POINT REGION GONSERVATION AUTHORITY
BOARD OF D¡RECTORS - MINUTES
May 6,2009
(as approved at the Board Meeting held June 3, 2009)
Members in attendance: R. Sackrider, P. Black, S. Lamb, B. Sloat, J. Hunt, L. Chanda. L.
Bartlett, P. Lee, P. Ens and R. Geysens
Staff in attendance: C. Evanitski, J. Robertson, H. Surette, Giuditta Poelzl and D.
McLachlan.
Regrets: D. Holmes
The LPRCA Chair called the meeting to order at7:07 pm Wednesday, May 6h, 2OOg in the
LPRCA Hay Creek office Boardroom.
ADDITIONAL AGENDA ITEMS
None
DISCLOSURES OF INTEREST
None recorded.
DEPUTATION
JOHN DEWITT AND STEVE SGHEERS, REPRESENTATIVES, NORFOLK FOREST
LANDSCAPE:
J. DeWitt explained that the Norfolk Forest Landscape Network is an extension of the
Forest Capital of Canada initiative and would consist of seven cornerstone partners
including LPRCA uniting to share their common interest in woodlot management. lt is a
networking opportunity that is based on past history but a commitment to the future. One
component is to look at the ATV issue and possibly provide a trail system with a group that
has insurance, resources to monitor, etc. Another issue for discussion is the EAB threat.
The draft terms of reference was reviewed. The floorwas then opened for questions and
discussion.
MOTION A- 47 moved by L. Bartlett, seconded by L. Chanda and carried that the LPRCA
Board of Directors receives the deputation by John DeWitt regarding the Norfolk Forest
Landscape Network.
MINUTES OF PREVIOUS MEETINGS
MOTION A - 48 moved by S. Lamb, seconded by P. Black and carried that the minutes
of the LPRCA Board of Directors regular meeting held April I't, 20Og be adopted as
circulated.
FULL AUTHOR¡TY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors ...
Page 75 of 291
DEPUTATION
STEVE SCHEERS, SUPERVISOR OF FORESTRY & CEMETARIES, NORFOLK
COUNTY - GYPSY MOTH AND EAB UPDATE:
S. Scheers reviewed the spraying program and what areas were treated. Fifty-two
percent of the potentially high risk properties were sprayed over 10 days in the spring of
2008 with either Gypchek (made from infected moths) or BTk (virus). Altogether the
woodlots sprayed suffered about 25% defoliation. The deputation fielded several
questions from the Board.
BUSINESS ARISING FROM THE MINUTES
None.
REVIEW OF COMMITTEE MINUTES
MOTION A - 49 moved by S. Lamb, seconded by P. Black and carried that the minutes
from the Lee Brown Mars-h Management Committee of December 22"d, 2OO8 and the
Backus Advisory Board of March 18th, 2OO9 be received for information.
CORRESPONDENCE
H. Surette reviewed the R&T Norman issue re: potential flooding on their property after
road works completed by Brant County. Staff has viewed the property but was unable
to see the problem. As per the Hearing Board resolution LPRCA and Brant County are
to discuss the issue. H. Surette is stilltrying to make arrangements with Brant County
staff to discuss the matter.
MOTION A - 50 moved by R. Geysens, seconded by P. Black and carried that
correspondence outlined in the Board of Directors'Agenda of May 6h, 2OO9 be received
for information.
DEVELOPM ENT APPLICATIONS
H. Surette noted that the Planning Department has been getting busy. There were
thirteen applications.
MOTION A - 5l moved by R. Geysens, seconded by S. Lamb and carried that the
Board of Directors of the LPRCA approve the following Development Applications;
A. For Work under Section 28 Regulations, Development, Interference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106)
NC-16/09 NC-18/09 BU-1/09 NC-27/09
NC-17/09 NC-19/09 NC-22/09HC-4/09 NC-21/09 NC-23/09
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors ...
Page 76 of 291
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, lnterference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg.
178/06),
NC-24/09 NC-25/09 NC-26/09
C. That the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
NEW BUSINESS
CALENDAR REVIEW
J. Robertson noted that May is a busy month that includes the opening of LPRCA's
parks, Mother's Day Pancake Breakfast, tree planting, Doors Open and the Leighton
and Betty Brown Scholarship application deadline. Discussion arose as to the
Scholarship presentation. The LBMMC asked that the presentation be changed and it
has been decided that the August Board meeting will be moved to Backus for a BBQ
and presentation.
TREE MARKING PRESCRIPTION/OPERATING PLAN - CASSELTON TRACT -
HAMMOND TRACT - ALLAN TRACT
Staff noted that tree marking is being conducted as per the 2O-year Forest Management
Plan and that 2009 forestry revenues are on track.
MOTION A-52 moved by R. Geysens, seconded by S. Lamb and carried that the
LPRCA Board of Directors approves the tree-marking prescription/operating plan for the
Casselton Tract 2OOB|2O09.
MOTION A-53 moved by P. Black, seconded by L. Bartlett and carried that the LPRCA
Board of Directors approves the tree-marking prescription/operating plan for the
Hammond Tract 2O08l2OOg
MOTION A-54 moved by L. Bartlett, seconded by P. Ens and carried that the LPRCA
Board of Directors approves the tree-marking prescription/operating plan for the Allan
Tract 200812009
2OO9 CHRISTMAS OPERATING SCHEDULE
As per past practice, the LPRCA office will shut down between Christmas and New
Years Day. This year, staff will be required to bank two vacation days.
MOTION A-55 moved by J. Hunt, seconded by P. Ens and carried that the Board of
Directors of the LPRCA ctoses operations (except for emergency response) from
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens'
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors ...
Page 77 of 291
December 25log to January 4/10 inclusive;
AND that staff working at that time be granted one complimentary day off with pay;
AND that staff be required to utilize two (2) 2009 vacation days during the closure
period or take unpaid leave along with three statutory holidays.
YEARS OF SERVICE RECOGNITION
As per LPRCA policies, recognition is to be given to those staff and Board members for
their years of service at the June Board meeting. Discussion arose regarding holding
this event at either the Christmas dinner or the AGM. Staff is to review i.e. cutoff date.
BUDGET PERFORMANCE AS AT MARCH 31,2OO9
Giuditta Poelzl was introduced as the Manager of Corporate Services and reviewed the
projections to March 31't. Staff stated that there are no changes in the projections at
this time.
ONTARIO REGULATION I74106 MIND-MONTH APPROVAL OPTIONS
After discussion, it was decided that email is the preferred method but some would like
a phone call prior to the email being sent.
MOTION A-56 moved by J. Hunt, seconded by P. Ens and carried that the Board of
Directors of the LPRCA adopt one of the following options for approving mid-month
applications submitted for minor works under Ontario Regulation 178106: Regulation of
Development, lnterference with Wetlands and Alterations to Shorelines and
Watercourses:
1.
resDonses;
2. Mid-month fax: permission granted will be based on receiving 6 positive
responses;
3. Mid-month combination of 1 and 2: permission granted will be based on receiving
6 positive responses;
4. Mid-month conference call; or,
5. Continue with the current approval process on a monthly basis.
LPRCA SIGNING AUTHORIW
MOTION A-57 moved by P. Lee, seconded by P. Black and carried that the Board of
Directors of the LPRCA authorizes that:
A. Richard Faber be removed and Giuditta Poelzl, Manager, Corporate Services be
added as the fourth duly appointed Authorized Officer for signing cheques and
making investments on behalf of LPRCA,
B. Richard Faber be removed and Giuditta Poelzl, Manager, Corporate Services be
added as second Authorized Officer for Electronic Access to the LPRCA Bank
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors ...
Page 78 of 291
Accounts for the purposes of carrying out any Online Banking activities such as
account review, statutory remittances and other bill paying activity.
2OO9 LPRCA RENTAL AGREEMENTS
MOT¡ON A-58 moved by L. Bartlett, seconded by P. Lee and carried that the LPRCA
Board of Directors authorizes the General Manager to issue a contract for the rental of
the Rock's Mill Small Barn to Mr. Terry Smith;
AND that the Port Burwell Marina Lease pay schedule for 2009-2013 be approved as
per the GM's report of May 6th, 2OOg.
Questions regarding Rock's Mill were answered by the GM.
MEM BER/STAFF MILEAGE SURVEY
The mileage rate has been 401 since 2006. G. Poelzl polled other CAs. She noted that
the Treasury Board lists 521 as its rate and the CRA guideline deems 52$, as a
reasonable rate. An informal poll of municipal rates was taken.
MOTION A-59 moved by J. Hunt, seconded by P. Black and carried that the LPRCA
Board of Directors authorizes the General Manager to request OMB approval to
increase the rate for reimbursement to staff for approved business use of personal
vehicles from $0.40 to $0.45 per kilometer effective June 1, 2009;
AND that application be made to the Ontario Municipal Board to implement this same
rate for members;
AND that both take effect June 1,2009
NORFOLK I.ANDSCAPE NETWORK
The Board members were asked to support the continued participation of LPRCA as a
cornerstone partner in this spín off project of Forest Capital of Canada 2009.
Discussion arose as to cost, as well as, the future role and potential obligations of the
cornerstone partners. Staff assured Board members that any policy decisions regarding
this initiative would be brought back for Board approval.
MOTION A-60 moved by L. Bartlett, seconded by P. Black and carried that the Board of
Directors supports the continued participation of LPRCA as a cornerstone partner with
Norfolk County's 2009 Forest Capital of Canada initiative.
MOTION A-61 moved by P. Black, seconded by L. Bartlett and carried that the LPRCA
Board of Directors does now enter into an "ln Camera" session to discuss:
! personal matters about an identifiable individual, including Conservation
Authority employees;
MOTION A-65 moved by P. Black, seconded by P. Lee and carried that the LPRCA
Board of Directors does now adjourn from the "ln Camera" session.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-5-
Long Point Region Conservation Authority Board of Directors ...
Page 79 of 291
The Chairman adjourned the meeting at 9:29pm.
The next meeting is scheduled for Wednesday, June 3d, 2009.
Buck Sloat
Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlefi, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-6-
Long Point Region Conservation Authority Board of Directors ...
Page 80 of 291
Page I of2
Lynda Millard At¿
From: Sandra Maertens
Sent: Thursday, June I 1, 2009 9:10 AM
To: Kyle Kruger; Lynda Millard
Subject: FW: Small Business lnternship Program
"I am very pleased to announce that the CFDC of Middlesex County has been contracted by Industry
Canada to be a Delivery Agent for the Small Business Internship Program (SBIP).
SBIP provides a grant of up to 75o/o of the costs of hiring an intern age 15-30 for full-time work
(max. 35 hours per weeþ lor a 12 week placement in the area of e-commerce of information &
communication technology (ICT). Applicants must be incorporated For-Profit businesses with less
than 500 employees. The goal of the internship must be advance the e-commerce and ICT capacities of
the company. The company selects its own intern and there is no limit to the number of interns that
they may employ however, all placements must be completed before March 31,2010.
The CFDC of Middlesex County has a total 50 placements it can approve. While we originally applied
to be the delivery agent in London-Middlesex, and hold this area as our priority for the project, as we are
the only delivery agent for the program south of Waterloo, we are opening up our placements to the
greater regions that you all represent.
I've attached to this email the summary, guidelines, and application form for the program. As we
are hoping to have the first round of placements approved for a July lst start-date, time is of the essence.
Therefore, please share these materials with any contacts or clients that you feel will qualify and be
interested in applying.
We are looking at second intake for internships beginning by Oct. lst and a final round beginning Jan.
lst however, will be leaving the application process open to allow for a first-come, first-served approach
to approving the total of 50 internship placements
I've also attached a copy of the promotional poster for the program, and ask that you display this in
your offices if at all possible to further encourage applications."
This information can also be reviewed on our website at www.cfdcmiddlesex.on.ca
Sincerely,
Cara
Cørøfl. lFinaBBA, cMsM
General Manager
CFDC of Middlesex County
The Busíness Help Centre
22423 Jefferies Road, Unit 6
RR5 Komoka, ON NOL 1R0
Tel 519-641-6100
Fax 519-641-6288
Email: cfÌnn@cfdcmiddlesex.on.ca
5
6/ll/2009
Email correspondence from Community Futures Development Corp...
Page 81 of 291
Page2 of2
www. cfdcmiddles ex.on. ca
Ç c=*
IQ-Y- t+\
61tU2009
Email correspondence from Community Futures Development Corp...
Page 82 of 291
L"-.
-
-
.r-.-- --.Árl f-L
THE BUSINESS HELP CENTRE
Community Futures Development Corporation
ß_ :r.of Middlesex County
SMALL BUSINESS INTERNSHIP PROGRAM (SBIP)
ln partnership with lndustry Canada, Community Futures Development Corporation of Middlesex County offers a program that
prwiOes support to small ánd medium-sized businesses to help them develop information and communication technologies (lTC) to
increase thóii productivity and competitiveness. The program offers financial support to local businesses to allow them to hire a post
secondary student under 30 years of age.
Eligible beneficiary:{ Private commercial sector, Small and Medium Enterprises (SMEs);{ Must be incorporated.
Eligible activities:
Eligible activities are those directly related to youth intem employment, and involve one or more of the following activities:
{ Support E-business marketing and market research for the firm;r' lmprove clienUcustomer support for the firm using E-business and/or ITC;{ Enhance productivity of the firm using E-business and/or ITC;/ Enhance visibiliÇ of the firm using E-business and/or lTC.
Non-eligible activities include:/ Projects aimed at supporting educational activities, conferences, workshops, exhibitions and promotional materials,
magazines, guides, folders and training programs, are not eligible.
iilß'itffi;lTn"o nn"n"iat assistance for the private sector SMEs. lt subsidizes wage expenses for youth intems up to age 30:
r' During a predetermined period of 12to 14 weeks;r' For fulþtime employment of 30 hours to 35 hours per week (maximum 420 hours);/ 75 o/o of wages up to a maximum of $10,000 per intemship;/ lncluding statutory employee benefits.
Applications to be forwarded to:
Gommunitv'*î'rïr?::"¿:irR::îü'å*å:å:lgodresexGountv
Komoka, Ontario
NOL IRO
Aul PRo¿Ecrs MUsr BE coMPLETED BEFoRE M¡ncl 3lst 2ol0.
Any questions or concems regarding the application process for the Small Business lnternship Program may be directed to:
S1é-641-6100 ext. 109, toil free 1-866-20S1188, fax 519-&f1-6288 or email businessoutreach@cfdcmiddlesex.on'ca
sBtP 2009-2010
Email correspondence from Community Futures Development Corp...
Page 83 of 291
i
¡
Email correspondence from Community Futures Development Corp...
Page 84 of 291
lun, 3, 2009 l2:04PM County of Elein
Media Refease
June 3,2009
For immediate release
Central Elgin, ON - On June 16th, 2OO9 Elgin County's Jennifer Ford, Financial Analyst and
the Region of Durham's Joel Nicholson, Supervisor of Provincial Offences Act (POA)
Collections will attend the Association of Municipal Clerk's and Treasurers (A.M,C.T.O)
annual convention to accept the E.A. Danby Award in the Municipal Finance Category.
Through a partnership agreement with Elgin County, the Region of Durham's Provincial
Otfences Collection Team has been actively pursuing defaulted fines on behalf of Elgin
County. This arrangernent has lead to an increase in revenue for both municipalities and a
seamless seruice to residents. ln fact, in 2008 more than $500,000 was collected in
defaulted fines representing an 87% increase in revenue over 2007.
The AMCTO Awards Review Cqmmittee has chosen the 2009 E.A. Danby Award, in
"Municipal Finance Category- for municipalities with a population of 20,000 or more," to be
jointly awarded to Elgin and Durham. The E.A. Danby Award is presented annually to a
municipality that demonstrates, through a specific initiative, a willingness to employ
innovative techniques and is able to demonstrate tangible results of those effotts as they
irnpact on the efficiency and effectlveness of the municipal corporation.
Graham Wan¡vick, Warden of Elgin County, noted that, "One of Elgin County's corporate
goals is to develop partnerships and this award is proof that innovative practices can lead
to outstanding pedormance improvements, We are delighted to share this award with the
Region of Durham."
-30-
For further information contact:
Jennifer Ford,
Financial Analyst
(519) 631-1460 x107
jford@elg in-cou nty. on. ca
N0,3280 P, 2/2
5
Counly of El$n
450 Sunset D¡ive
St Thomas. 0ntarfo
N5R 5V1 canada
Pnons: 519-631-1460
www.el glncounly.on.ca
Progresslvc by Nalurc
Correspondence dated June 3, 2009 from County of Elgin regar...
Page 85 of 291
Page 86 of 291
Ontario Good Road$;
#,Vl/,/í'tc fi.on tl,ø floail ( 0,irotore
P¡.nru ReaoING ANo CONTRACT
ITTrRPRETATION
The 2010 C.S. Anderson Road School will
introduce the Plan Reading and Contract
lnterpretation cou rse.
Successfully piloted on March 23-24, the first
course ran April 8-9 in Mississauga and gathered
25 participants representing municipalities, a
utility company, MTO, contractors and a housing
developer.
The Member Services Committee agreed that
the course content is pertinent to the C.S.
Anderson Road School curriculum and approved
the program to be offered at Guelph Road
School in 2010.
EnosroN AND SToTMENT
Corurnol
Federal and provincial agencies are looking to
municipalities for resolution in management of
erosion and sediment control on construction
sites across the province.
ln a recommendation made to the OGRA Board
of Directors, staff will continue to investigate
opportunities to engage the involved parties
in the development process and construction
industry to monitor and maintain erosion and
sediment controls to mitigate silt deposits in
lakes, rivers and streams.
ln addition, OGRA and the Municipal Engineers
Association are developing a fallworkshop on
erosion and sediment control.
Staff will be looking at inviting all parties
involved in development and construction to the
workshop and further details will be posted to
www.ogra.org in the coming months.
Nrw Arr¡ N ITY PRNrru ERSH I P
The Member Services Committee heard a
presentation from Jim Mackie, President and
David Turney, General Manager, Fuels Safety On-
Line lnc., on the requirement under the Technical
Standards and Safety Act and the Liquid Fuels
Handling Code stating those who refuel vehicles
and equipment must be trained to do so.
Fuels Safety On-Line lnc. has developed a series
of online courses to meet this training need,
and with Board's approval to partner with Fuels
Safety, OGRA now offers Site Operator Training
Course for Municipal Workers and Municipal
L/n-/,io /"- ú/,,-,; ¡n/;fh o
Ontario Good Roads Association newsletter dated April 2009 r...
Page 87 of 291
Board Bríef contd...
Attendant Training Course at a discounted rate for
OGRA member municipalities.
Since meeting with the Board, OGRA staff has
investigated and extended our agreement to
include classroom training. For information on the
courses, affinity partnership and the regulation,
please visit our website at www.ogra.org.
AODA EIvIpI-OyMENT
Accrss r B r LrrY Srnru DARD
The Policy Committee heard a delegation from
Andy Hynes, London Transit, representing AMO on
AODA - Employment Accessibility Standard. Mr.
Hynes spoke to the issue and the possible impacts
on municipalities of the developed standards,
which were released February L8,2009.
As posted on the OGRA website, the deadline
for submitting comments on the Employment
Accessi bi I ity Sta nda rds Developm e nt Com m ittee's
(SDC's) initial proposed Employment Accessibility
Standard was May 22,2009.
The Standards Development Committee will
reconvene to review and consider the input
received during the publíc review period. A
finalized proposed standard will be presented
to the government for consideration as future
law. OGRA will continue to update our members
through email and on our website.
OGRA REPRESENTATION ON THE
OSSGA SPCC¡ FICATIONS COVI M ITTI
The Member Services Committee approved a
staff recommendation that David Anderson,
Project Manager, Asset Management, AECOM,
be formally appointed as OGRA's representative
on the Specifications Committee of the Ontario
Stone Sand and GravelAssociation (OSSGA).
Effective April 2009, Mr. Anderson will provide
written feed back a n d recom m e ndations fol lowing
each of the Specifications Committee meetings.
2009-70 OGRA Board Memberc os shown în pÍdure on pøge 7
BACK ROW (LEFT TO RIGHT): Tom Bateman, County Engineer, County of Essex; Craig Davídson, CAO/Clerk-Treasurer, Municipality of
Hastings Highlands; John Niedra, Director, Etobicoke York District Transportation Operations, City of Toronto; Mark Grimes, Councillor,
City of Toronto; Joanne Vanderheyden, Deputy Mayor, Township of Strathroy-Caradoc; Alan Korell, Managing Dírector/City Engineer, City
of North Bay; Second Vice-President, John Curley, Councillor, City of Timmins; Ken Hill, Mayor, Township of Russell; Joe Tiernay, Executive
Director, Ontario Good Roads Association
FRONT ROW (LEFT TO RIGHT): David Fawcett, Deputy Mayor, Municipality of Grey Highlands; Rick Champagne, Councillor, Township of
East Ferris; Past-President, David A. Leckie, Director of Roads and Transportation, City of London; President, Eric Rutherford, Councillo[
Municipality of Greenstone; First Vice-President, Paul Johnson, Operations Manager, County of Wellington; Damian Albanese, Director,
Transportation Division, Regional Munícipality of Peel, Steve Desroches, Councillor, City of Ottawa
lrl-/-^ L- l/., -;.,¡^/;h'..
Ontario Good Roads Association newsletter dated April 2009 r...
Page 88 of 291
ir
I
ln this edition
Chamber lnfluence... ..............1
Ontario Legislature passes 2fl19 Budget - implementing key wins for OCC members!......................1
Accessibility Standards update .............2
Metrolinx: Study aims to expedite construction of Go Transit rail expansion projects .....................3
Buy America hurting Ontario businesses. ................4
Spotlight lnternational.............. ...............5
Canada looks to the WTO about US COOL requirements .............. ...............5
Canadian Environment Trade Mission to Hong Kong......... ........5
Ask the Trade Commissioner Service ......................6
Whafs new on Ventures... ....................6
Chamber lnfluence
2ntario legislature pdsses 2009 Eudget - implenenting key wins for QCC nemþers!
The recently passed 2009 Provincial Budget, implements key reforms proposed by OCC members. ln
short, businesses will save more money and have a heightened ability to invest within their communities
and operations.
Starting July 1st, 2010, businesses will pay L4% less in corporate income taxes; small businesses will save
IïYo. By 2013, reductions in the general corporate tax rate will save businesses 29To in taxes. In addition,
growing small and medium sized businesses will no longer face the small business surtax - the
elimination of which has long been advocated for by the OCC. As a result, for every S100,000 in net
income between 5500 thousand and St.S m¡ll¡on, business will pay 45% less income tax. Finally, the
corporate minimum tax (CMT) was reduce d to 2.7%; more importantly, the exempt¡ons for small and
medium sized businesses have been greatly expanded to exclude the majority of businesses from the
CMT.
The budget marks the government's continued implementation of OCC's Long Term Tax Strategy
Package, first developed and approved by delegates at the 2004 Annual General Meeting and updated in
2007. This reform package, which called for a 'smart tax policy' included:
180 Dund¡r $treel f,,., Suíte 505
Torant6. Ontrr¡o M56 I 28
{16,¿tEz.s22z
wtÍw.orc-ûn.ct
lS0 900f Ce¡ttfled
ONYARIO
CHÂMB,ËR of
COMM,f RCE
úntâr¡o's 8u:it':s: Adr';:¡¡lr
ONTAR¡O
CHAMS*a af
Côl\,îM€RCE
0ntarie's B!s¡nÊlt ÂÙ'!díàie
Ontario Chamber of Commerce "Focus" newsletter. File: A01
Page 89 of 291
Fo
1. The elimination of capital taxes to reduce the cost of capital in Ontario;
2. The harmonization of provincial and federal corporate tax filings to eliminate red-tape and the
paper burden of dealing with two tax processes and auditors; and,
3. The harmonization of provincial sales taxes with the federal GST to lower the cost of operating
and investing in businesses.
As indicated in last month's focus, the first two items have already been addressed by government in
previous budgets. As a result, for every SZS m¡ll¡on in taxable capital, businesses will be saving $+5
thousand, annually. Moreover, harmonization of provincial and federal corporate tax fillings will save
businesses SI.OO m¡ll¡on, annually - the bulk of which will accrue to small business.
ln the 2009 budget, coupled with personal and income tax reduct¡ons, the government committed to
the final component of the reform - the harmonizing of provincial sales taxes with the federal goods and
services tax (GST). Harmonization will occur on July 1st, 2010, and will greatly improve business
competitiveness in Ontario as well as reduce the red tape for business.
Under the comprehensive reform called for by OCC members, and delivered by government, all will
benefit in Ontario from harmonization. Please refer to the April 2@9 Focus for additional background or
visit www.taxha rmonization.ca
For further information please contact Derek Picard, senior Policy Analyst, derekpicard@occ'on'ca or
4L6-482-5222 ext.246.
Accessibility Standards update
All businesses will be directly affected by new Ontario rules governing how you, in every aspect of your
business, must accommodate people with disabilities. Since the passage of the Accessibility for
Ontarians with Disabilities Act (AODA) in 2005 the government has struck several public-private sector
committees to assist in developing standards (which will be turned into regulation) for the AODA.
A wide range of new rules are being created that will affect how you hire and manage your employees;
communicate to your employees and customers, clients, suppliers; change or renovate your buildings
and internal structures; and deliver quality customer service, all with the laudable intention of providing
an appropriate working and business environment for people with disabilities.
The OCC is actively representing members' views on several working committees that have been formed
by the government to write these new rules. But the OCC is only one voice on these committees.
ttO Dund:l Slnêt lV., Suite 505
loronts, ùrt¡ño M5G lZ8
¡ff6,1E2,5222
www'ô€e-ôn,ôt
fSO 9001 (¿rüllcd
ONTÂRIO
C*lAMâ€R of
COlt'IMERCE
Ðntal lo's 0us¡rie:s Âti'*¿r-a:l
Ontario Chamber of Commerce "Focus" newsletter. File: A01
Page 90 of 291
Mare tT YouR BustNEss
The Built Environment Standards are expected to go forward for public review and input by mid-June.
The OCC urges all members to carefully review the draft Built Environment Standards to determine how
they may affect your own business, and to provide the OCC and the government your opinions,
including suggest¡ons on improving the language. We strongly believe it is in the best interests of all
business people to educate yourselves on these new rules, as they will have profound impacts on your
business operations and bottom line.
For further information on the Accessibility Standards please contact Mary Hogarth, Senior Poliry
A n a lyst, m a ryh oga rt h @ occ. o n. ca or 4t6- 482-5222 ext.233
Metrolinx: Study ains to expedire construction of Go lransìt rail expansron projects
Addressing mounting congestion and easing commuter traffic across one of North America's busiest
regions requires a bold and effective long range strategy. Congestion currently costs the Greater
Toronto and Hamilton Area (GTHA) 56 billion annually. Metrolinx's recent decision to study the
electrificatÍon of its entire GO Transit rail system is indeed welcomed by the business community. This
study is a positive step forward to easing commuters getting to and from work across the GTHA.
Exploring environmentally sound and efficient alternatives to diesel powered trains currently in service
will help mitigate anticipated concerns surrounding increased pollution of key Go Transit expansion
projects. ln turn, this study aims to help expedite the construction of important projects that are
integralto Metrolinx's RegionalTransportation Plan such as the expansion of the Georgetown rail
corridor which includes the Union Station to Pearson Airport link.
Go Transit has been providing commuter services throughout the GTHA for decades. Ridership has
steadily increased from 2.5 million commuters in 1967 to over 55 million riders in 2008. Over 96 percent
of train tr¡ps are made into and out of Union Station in downtown Toronto. Additional capacity on the
Go Transit system is essential as the demand transit services increases, especially with the GTHA's share
of Ontario's population projected to increase by 65.5 percent in 2O3L, or over one-half of the province's
population.
Fully electrified train systems have been used in many countries to transport commuters from suburbs
to downtown cores for decades. Moving from diesel powered to electrified trains is said to help
increase service efficiency as well as reduce pollution caused by dieseltrains. The OCC is encouraged
that Metrolinx is exploring the integratíon of environmentally sound technology into Go Transit
expansion strategies. This measure is one of many that must be considered as Metrolinx moves forward
in rolling out its strategy to improve transportation across the GTHA.
ln order to fulfill its mandate to implement its Regional Transportation Plan (RTP), Metrolinx must also
integrate land-use planning, a comprehensive goods movement strategy and be able to finance all
t80 Dundr¡ Street W. Suite 505
Toranto, O¡f¡río M5G 128
416.¡tEU,5l2Z
wìrw.a!t40n.cr
fSO 9001 Ce¡üfl¡d
ONTAR¡O
CilÀ$8ER af
CÔMMf RCE
únlàr! o'g 8ui i nr-rr Ad:,::i¿ie
OÑTÂßIO
CIIAM8ER of
CôMMERCE
tlfl lârio'\ Businecs Âiiv¡câle
Ontario Chamber of Commerce "Focus" newsletter. File: A01
Page 91 of 291
tt
.,..'!, --.¿) -.)
f.f
projects listed in the (RTP). The OCC will continue to work with Metrolinx and other transportation
stakeholders to ensure Ontario's transportation needs are met.
The electrification study could commence as early as th¡s summer and be completed by winter 2010. For
more information please v¡s¡t Metrol¡nx's website www. metrolinx.com.
For further information please contact Sonia Mistry, Policy Analyst, soniamistry(ôocç.on.ç4, 416-482'
5222ext.24O.
Buy,4merica hurting 0ntano bustnesses
Ontario based manufacturers and suppliers are increasingly facing challenges when trying to win US sub-
federal government contracts funded under the 5787 billion US economic st¡mulus package. Canadian
and Ontario based companies for the most part have access to US federal procurement contracts as
they are subject to ¡nternat¡onal agreements such as the as the WTO Agreement on Government
Procurement (AGP) and NAFTA. Since these agreements are enforced at the federal level, US state and
municipal governments are not oblígated to abide by these free trade policies, thus shutting out Ontario
based companies.
Further compounding the impact of the Buy America provisions, is the fact that th¡rty-seven US states
are members of the AGP while no Canadian provinces have signed on, meaning Canadian and Ontario
companies have no right to reciprocity for state-level procurement projects.
It is more important now that governments at all levels in Canada, engage in discussion about how to
move forward on this serious issue. Ontario's manufacturers and suppliers are the province's leading
exporters. According to the Canadian Manufacturers and Exporters (CME) provincial exports of
manufactured goods have grown 153% since 1990. They totalled 5L78.2 billion in2ffi2 and accounted of
76 percent of Ontario's total exports of goods and services that year. While recent figures indicate that
the growth rate for this sector has significantly decreased, the manufacturing base is still an integral
component to Ontar¡o's economy. ln2CÐ7, the goods produced by the manufacturing sector
represented the largest segment of the total goods produced in Ontario at 18.8 percent. A significant
amount of these goods were exported to our largest trading partner, the US.
Some believe that similar measures to the "Buy America" provisions should be aggressively adopted and
implemented by the Ontario government and municipal level governments. Alternatively, the OCC
believes that encouraging increased protectionist measures will only hurt Ontario based companies
further. lnstead, the OCC is urging that a dialogue be initiated with the federal, provincial and municipal
governments, to work towards full reciprocity, allowing Ontario based companies gain access to the US
procureme nt contracts.
The OCC is currently working on this issue with the Canadian Chamber of Commerce and other
stakeholders. More details as to action or strategies will soon follow.
180 Drnd¡r Street W' Sü¡te 505
Toronto, OÍt¡t:o UsG lZ8
{I6.48r.5222
wYåÈ.0{]c.ûR.cÊ
ÍS0 900f Cârdficd
ONTARIQ
C*IAMB€&. of
CÖf¡tM€RCÉ
Ontår¡ô'r 8¡JsrnÊ9J ÂCvdriàle
Ontario Chamber of Commerce "Focus" newsletter. File: A01
Page 92 of 291
lf there are any questions or concerns regarding the "Buy America" provisions please contact Son¡a
M istry, Po licy Ana lyst, son ia m istrylP occ.o n.ca, 4L6-482-5222 e>û. 24O.
Spotlight lnternational
Canada looks to the WTO about US COOL requirenents
The federal Bovernment formally sought further consultations with the World Trade Organization (WTO)
over the United States' country-of-origin (COOL) measures. Products covered under COOL include beef
(including veal), lamb and pork; wild and farm raised fish and shellfísh; perishable commodities (fresh
and frozen fruits and vegetables); macadamia nuts; pecans; ginseng; and, peanuts.
The major impact so far has been on hog and cattle exports. COOL measures require that for a product
to be marked a US product, all stages in the production activities (birth, rearing, and slaughtering) must
be denoted on the label. This requirement in essence imposes costs at each stage of production.
Processors may need to separate animals at their facilities, which also imply added costs. lndustry
representatives already note that some US processors are foregoing Canadian products, to avoid
separat¡ng production processes and record-keeping obligations or, are trying to buy them at a reduced
price.
Canada is using these consultations as an opportunity to clarify the rule and the additional labelling
requirements. Concerns stem from a February 2009 open letter to US industry encouraging the use of
strict labelling practices. This not only compounds the existing challenges, but also reduces the
flexibility for Canadian firms, which was originally envisioned in the proposed ruling.
For further information please contact Lesley Cole, lnternational Trade Consultant, leslevcole@occ.qn.c?
or 4L6-482-5222 ext. 239.
Canadian Envíronment Trade fultssion to Hong Kong
Environment technology, equipment and products companies interested in expanding their business to
China and Hong Kong should save the date to attend the Canadian Environment Trade Mission to Hong
Kong from October 26 to November L,2OO9, sponsored in part by the OCC. This mission will help
delegates to find:
. Potential business partnership and research opportunities
. Access to targeted business networks
. First-hand market intelligence
f80 Durd¿r Strcet lV., Srltê 505
Toronto,O*ãÌio M56 f ZE
¡fl6.{t¿.5222
fvvtw.oaa,trLCÊ
f50 9001 €erdff¡d
ONTÂRIO
tl¡ÂMBER af
COMMËRCE
{lnlârìo's Eusir¡,:sr Adv¡:i¡le
ONTARIO
CHÂM8ÊR ¿f
CÖMMER.CE
tljntario': Bll5i11Êrt.ÀC..,r(atr
Ontario Chamber of Commerce "Focus" newsletter. File: A01
Page 93 of 291
ìl Ftf
Delegates can also take part in the concurrent Eco Expo Asia international trade fair and conference on
environmental protection during October 28 - 3t,2009. This is the perfect platform for delegates to
meet with industry players and potential clients from China, Hong Kong and Asia Pacific for exploring
business opportunities and partnerships. For qualifying companies, the OCC will be able to assist
companies with the cost under Export Market Access, our 50/50 cost sharing grant program
r4/ww. ex pO rtaCçeSS. cê.
For more information about the mission and Export Market Access, please contact Lesley Cole,
lnternationalTrade Consultant at lesleJc.ole@occ.on.ca or 4L6-482-5222 ext 239.
Ask the Trade Comnissioner Servtce
CanadExport, the e-magazine of the Canadian Trade Commissioner Service is launching a new service
called Ask the Trade Commissioner Service, where entrepreneurs can ask a business-related quest¡on
and get an answer.
For more information about this service please click on the following link
To ask a question, you may send an email to canad.exoort@internationAl.gc.ca.
what's new on ventures
Canadian firms are encouraged to utilize Hong Kong as a vital platform into China in a webcast interview
with Stockwell Day, the federal Minister of lnternational Trade and Minister for the Asia-Pacific
Gateway. Minister Day was interviewed while on his recent visit to Hong Kong and shares his advice to
Canadian firms. Click on the following link to access the post, Canada's Minister of lnternational Trade
recommends Canadian companies to leverage the Hong Kong platform to explore the vast business
opportunities of China" (http://venturqsdialoeue.caluncategorized/2009/835/)
For more information about the Ventures blog, please contact Lesley Cole, lnternational Trade
Co nsu lta nt at lesleyco le@ occ.on. ca or 4L6-482-5222 ext 239.
t80 Durdèr Sl e€ìW.. Sü¡te 505
Tararito, ontrrfo il56 1 28
416,4E2.5222
$rYtwocc.on.ce
lS0 900f Ce¡dfled
ONTARIO
CHÂM8€R of
COMM€*CE
rJr¡t¿rio'l Bdsrri*s Âdv¡lalt
Ontario Chamber of Commerce "Focus" newsletter. File: A01
Page 94 of 291
201 Queens Avenue, Suite 700 )
London, Ontario N6A lJl
Tel: 5 19 672-0445. Fax: 519 672-6562
Toll-free: I 866 294-5446
www.southwestlhin. on.ca
South West LHIN
Board of Directors
Hiqhliqhts - Mav 2009
The South West Local Health lntegration Network (LHIN) Board of Directors met twice during the month of
May. The Board Committee met on May 13th and the Board of Directors' meeting was held on May 27th.
A Board to Board Engagement Session was held prior to the Board Committee meeting in Owen Sound with
approximately 30 people in attendance, including LHIN board and staff members. Following a South West
LHIN Board presentation, there was discussion about topics of interest including:
Meeting highlights:o Receipt of the Emergency Department Human Resources Study Final Report. Approval of the allocation oÍ 2009110 unallocated community support services funding. Approval of the amended CEO Performance Objectives. Approval of the South West LHIN Audited Financial Statements dated March 31, 2009. Appointment of auditors Deloitte Touche for the flscal years April I , 2009 to March 31,2012. Receipt of the Grey Bruce Health Services External Review Final Report
lnformation received:. lnformation/Status Updates from the Board Chair and Senior Leadership Team. Update regarding Ministry-LHIN Accountability Agreement refresh process
. Update on Hospital Service Accountability Agreement process (2010-2012)
. Ontario Diabetes Strategy Updateo ER/ALC quarterly Stocktake performance progress report
PLEASE NOTE:
be held on September 9th in Seaforth - further details to follow.
Next Meetings:
** Board Committee (June 1dh - T¡ttsonburg)/Boàrd of Directors (June 24th - London)**
lf you have any quesfions or require further information,
please contact Sue Davey, Corporate Coordinator
Phone : 51 9-640-256 I /1 -866-294-5446 or Email : Sue. Davey@ Ih i ns. on. ca
South West Local Health Integration Network highlights - May...
Page 95 of 291
Page 96 of 291
An agency of the Government of Ontario
May 15,2009
Mayor Lynn Acre
Municipalþ of Bayham
P.O. Box 160,9344 Plank Road
Straffordville, ON NOJ lYO
Dear Mayor Acre:
dhrËtvË
MAy 2 5 20t9
10 Adelaide Street East
Toronto, Ontario MsC 1J3
Telephone: 41 6-325-5000Fax :416-325-5071
www. heritagetrust. on.ca
(or
3¿I-
MU¡JlûtFÊLtiy 13F ß,4 yHAM
The Ontario Heritage Trust is pleased to invite your council to participate in our 2009 Recognition
programs, including the Heritage Community Recognition program, Young Heritage Leaders
program and Community Leadership program.
As Chairman of the Trust, I appreciate the efforts of individuals, groups and communities who help
preserve our unique and irreplaceable heritage treasures. With these recognition programs,
municipal councils, regional councils, First Nation band councils and Métis community councils can
recognize community efforts to preserve Ontario's heritage.
Staff and volunteers can help identiff those who are making exceptional contributions to heritage
conservation. I encourage you to work with your local Municipal Heritage Committee,
Conservation Authority, historical societies, museums, land trusts and other local groups to identify
individuals, groups, youth, and communities deserving of recognition.
Enclosed are the brochures for our 2009 Recognition programs. The nomination deadline for all
proerams is Friday. Julv 17.2009. The nomination forms are now available in electronic format at
www.heritagetrust.on.ca. If you have any questions, please do not hesitate to contact the Trust's
Community Programs Officer at 416-314-4907 or reception@heitagetrust.on.ca.
I encourage yow council to participate in these programs and recognize the work being done to
preserve and promote heritage in your community.
Yours truly,
The Honourable Lincoln M. Alexander
Chairman
Correspondence dated May 15, 2009 from Ontario Heritage Trus...
Page 97 of 291
Page 98 of 291
Page 3 of35
1 -866-569-61 55
Sport Participation Takes Centre Stage ll rt"
ToRoNTo, ONTARIO-(Marketwire - June 1, 2009) -
The Government of Canada and the Province of Ontario announced an agreement today to fund
sports programs for Ontarians, with a particular emphasis on enhancing opportunities for young
people, Aboriginal Canadians and people at risk.
Participating at the event were the Honourable Gary Lunn, Minister of State (Sport); the
Honourable **>Margarett Best<**, Ontario **>Minister of Health Promotion<*;and James Boyce,
Executive Director, Ontario Tennis Association.
'This agreement underlines the importance of partnerships to involve Canadians in sport and
encourage Ganadians to live actively," said Minister of State Lunn. "Our Government is
committed to promoting sport activities that benefit young people, Aboriginal communities, and all
Canadians."
"The Ontario government recognizes the significant role sport plays in leading healthy, active
lives ," said **>Minister Best.<** 'Today's announcement is important to increase opportunities for
participation in sport among Canadians and more particularly among our most under-represented
groups."
"Sport strengthens communities by bringing people of all backgrounds and ages together," said
the Honourable Jim Flaherty, Minister of Finance and Member of Parliament (Whitby-Oshawa).
'Today's announcement is another example of how both governments are working to help
Canadians embrace the power of sport."
The Government of Canada and the Province of Ontario believe that participation in sport
strengthens individuals by giving them opportunities to develop discipline, leadership, and
teamwork skills.
Under this agreement the Government of Canada and the Ontario government will each
contribute $2.65 million for a total investment of $5.3 million over three years. Funding will go
towards projects such as:
- The Track and Field Fitness project which provides organized activity sessions for over 10,000
Aboriginal children and young people in 60 First Nations communities.
- The Bridging the Gap Through School Sport project, which offers leadership training for senior
students in the Physical Education Leadership course.
- The Sports Camps for Kids initiative, which helps Boys and Girls Clubs across Ontario to offer
customized sports camps to over 5,000 children and young people at risk.
The Government of Canada is the single largest contributor to sport in this country. lt supports
participation and excellence from the playground to the podium, with an annual investment of
$166 million.
6/12/2009
Correspondence dated June 1, 2009 from the Government of Can...
Page 99 of 291
The Province of Ontario is committed to increasing Ontarians'sport and physical activity
participation levels and developing high performance athletes. The Ontario government provides
over $23 million annually through a number of programs that support amateur sport in Ontario.
(This news release is available on the lnternet at www.canadianheritage.gc.ca
under Media Room. )
- END RELEASE - 07/06/2009
For further information:
Office of the Honourable Gary Lunn, P.C., M.P.
Minister of State (Sport)
Michelle Yao
819-934-1 1 31
OR
Office of the Honourable
*ÞMargarett Best<**, MPP
ontario **>Minister of Health Promotion<**
Dipika Dameda
416-326-8/97
OR
Canadian Heritage
Media Relations
819-994-9101
1 -866-569-61 55
Correspondence dated June 1, 2009 from the Government of Can...
Page 100 of 291
CORPORATION OF'THE MUNICIPALITY OF BAYHAM
STAF'F REPORT
TO: Mayor & Members of Council DATE: June 11,2009
FROM: Planning Coordinator/Deputy Clerk FILE: P09
SUBJECT: Draft License System for Refreshment Vehicles NUMBER: D2009-22
Draft By-law 2009-086
Purpose
To consider a draft license system for refreshment vehicles in the municþality.
Background
At the June 4th regular Council meeting, staff was directed to proceed with a draft license system for
concession stands.
Please note that the term "concession stand'has been replaced with the term"refreshment vehicle" in
the draft to clearly define our intent of the use being mobile and not a structure.
Staff Comments
Staff have drafted the attached Refreshment Vehicle License system for consideration. Staffattempted
to maintain simplicity and clarity while capturing Council's intent. The license regulates the placement
of refreshment vehicles on private property or municipal parklands with the intent to ensure public
health, safety and maintain a positive business atmosphere.
In regard to the draft license system, the main points included in the byJaw are regulations regarding:
a) placement on cornmercially zonedprivate property or municþal parklands
b) exemption to community festival participants
c) refreshment vehicle condition
d) healthunit compliance
e) setbacks
Ð waste management
g) liability coverage
h) non compliance
Ð fee
The recommended fee of $500 annually (as per Leamington's example) is intended to offset
administrative costs for the processing of the permit, inspections and enforcement.
Specifically, Item # 9 in the by-law, restricts the type of food/drink that can be offered for sale thus
limiting the business to only the listed items. The Municþality of Leamington example includes the
restriction intended to maintain the intent of selling "fast food" as opposed to a restaurant meal. By
Staff Report D2009-22 regarding Draft License System for Ref...
Page 101 of 291
Staff Report D2009 -22 Refreshment Vehicle Licensing Page2
including this, enforcement will be a concern for the municipality. It is at Council's discretion as to
whether or not this restriction is necessary for our purposes.
While preparing the draft, staff identified other issues to consider but did not include:
o Parking -minimum parking space requirements as per the zoning byJaw requirements for a
"Restaurant, eat-in or take-out" tlpe of use
o Multiple I¡cations -licensing one refreshment vehicle owner to have multiple sites
. Specific Fire Safety requirements/Propane certification
o Road AllowanceÆublic Lands -placement of refreshment vehicles on all public lands,
including roadsides and sidewalks
As issues arise from the implementation of this license system, the byJaw may be revisited to make
revisions at a future time.
Attachments
1. Draft By-law 2009-086, being a ByJaw to License Refreshment Vehicles
2. Application for RefreshmentVehicle License
3. Licence Example - Municipal V/orld Form 417 -"Licence"
Strategic Plan Goal(s)
Goal #3 - Create a positive business atmosphere
Goall4 - Be dedicated to service excellence
Recommendation
"TIIAT Staff ReportD2009-22 regarding licensing refreshment vehicles be received;
AìID TIIAT By-law 2009-086, beÍng a By-law to License Refreshment Vehicles, be presented to
Council for enactment.tt
Underhill, Planning Coordinator
Staff Report D2009-22 regarding Draft License System for Ref...
Page 102 of 291
THE CORPORATION OF THE
MT]NICIPALITY OF BAYIIAM
BY-LAW 2009 - 086
BEING A BY.LAW TO LICENSE REFRESHMENT VEHICLES
IN THE MT]NICIPALITY OF BAYHAM
WIIEREAS Section 151(1) of the Municipal Act, 2001, S.O. 2001 c.25 authorizes a
municipality to provide for a system of licenses with respect to a business within the
municipality;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
licensing all refreshment vehicles;
AND \ilIIEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the
Council of a local Municipality may by byJaw, impose specific rates and fees to be charged for
municipal services.
NOW TIIEREFORE BY ITS COT]NCIL THE CORPORATION OF TIIE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
PURPOSE
1. The purpose of this byJaw is to provide consumer protection and to protect the
health and safety of its residents by exercising authority to regulate the operation
of refreshment vehicles in the municipality.
DEFINITIONS
2. In this ByJaw:
a) "Refreshment vehicle" shall mean anyvehicle from which refreshments are
sold for consumption by the public and includes, without limiting the
generality of the foregoing, carts, wagons, trailers and trucks, irrespective of
the t¡pe of motive power employed to move the refreshment vehicle from one
point to another
GENERAL PROVISIONS
3. No person shall operate a Refreshment vehicle within the Municipality of Bayham
unless a license has been issued under this By-law.
4. A Refreshment Vehicle may only be licensed for placement on private property or
municipal parklands.
Staff Report D2009-22 regarding Draft License System for Ref...
Page 103 of 291
ByJaw 2009- 086 Page2
5. Notwithstanding Section 3 of this by-law, a person may operate a refreshment
vehicle without a license if participating at a designated community festival,
including Edison Fest - Vienna, CanadaDay - Port Burwell, Tub Daze - Port
Burwell and \Matermelon Fest - Straffordville.
6. Refreshment vehicles may be situated on private property zoned for such
commercial use as per the current municipal ZonrngByJaw.
7. Refreshment vehicles located on private property must provide written approval
from the property owner.
8. No individual under eighteen (18) years of age may operate a refreshment vehicle.
9. Refreshment Vehicles are restricted to permit the sale of the following items: fish,
sausages, hotdogs, hamburgers, buns, French fries, onion rings, popcom, packaged
chips, ice cream, coflee, tea, bottled water, juices, milk and soft drinks.
10. All refreshment vehicles shall be of sufficiently sound construction to provide
reasonable protection against dirt, dust, flies and other injurious matter or things.
11. The floor and walls of the refreshment vehicle shall be of impervious material,
free of holes, cracks or crevices and the surface shall be readily washable and shall
be kept clean and in good condition.
72. A photograph of the unit shall be provided with the application.
13. The refreshment vehicle shall meet all requirernents and regulations of the local
health unit and written compliance shall be provided to the municipalityprior to
the issuance of a license.
14. Every Refreshment Vehicle shall be equþed with a minimum of one 10 pound
fire extinguisher containing extinguishing agent of sodium bi-carbonate,
potassium bi-carbonate dry chemical or potassium carbonate solution.
15. Refreshment vehicles are required to observe aminimum 1.0 mefre setback from
all property boundari es.
16. The refreshment vehicle shall be equipped with:
a) a metal waste container with a self-closing lid which shall be kept in a clean
and sanitary condition at all times and emptied at least daily;
or
b) a disposable litter container which shall be replaced daily;
and
c) a suitable container for recyclable waste i.e. pop cans, plastic bottles, cardboard
etc.
Staff Report D2009-22 regarding Draft License System for Ref...
Page 104 of 291
By-law 2009- 086 Page 3
and such containers shall be used for the responsible disposal of all waste.
17. The Licensee shall be responsible to comply with all applicable Bylaws and
Provincial and Federal legislation and regulations and this license does not exempt
the Licensee from any applicable statute, regulation, or code of any legislative,
adminishative, or governmental authorit¡ including but not limited to, approvals
under the T.S.S.A. and the Licensee shall obtain and pay for any and all required
permits.
18. The Licensee of any refreshment vehicle shall have an insurance policy in force
providing for comprehensive liability coverage in aminimum amount of
$2,000,000. The Licensee shall provide proof of insurance at any time upon the
request of the municipality.
19. A license issued under this by-law is not transferable.
20. Every refreshment vehicle Licensee shall prominently display the license at the
refreshment vehicle at all times.
21. Where a license is revoked due to non-compliance, no refund of anypayment of
fees paid by the applicant shall be made.
22. The license is valid up to December 3l't of the year issued with no fee reduction
for any periods less than the year.
23. The license fee shall be as per Schedule "4" attached to and forming part of this
by-law.
PENALTY CLAUSE
24. Any person who contravenes any section of this by-law is guilty of an oflence and
upon conviction is liable to a fine or penalty for each oflence, exclusive of cost as
prescribed by the Provincial Offences Act, R.S.O. 1990.
ENFORCEMENT
25. A Municipal Law Enforcement Offtcer has the authority to enforce this by-law.
26. A MunicipalLaw Enforcement Ofñcer designated to perform inspections pursuant
to this ByJaw may at all reasonable times, enter onto private land for the purposes
of an inspection of the refreshment vehicle.
27. No person who has or is required to have a License under this By-law shall
obstruct or hinder or permit the obstruction or hindrance of any inspection under
this byJaw.
Staff Report D2009-22 regarding Draft License System for Ref...
Page 105 of 291
By-law 2009- 086 Page 4
EFF'ECTTVE
28. This By-law repeals and supersedes all other byJaws pertaining to the licensing of
refreshment vehicles in the municipality.
29. This By-law shall take effect on the date of passing by Council and shall remain in
effect until the date it is repealed.
READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY ENACTED THIS
18th DAY oF JUNE 2oog.
MAYOR CLERK
Staff Report D2009-22 regarding Draft License System for Ref...
Page 106 of 291
By-law 2009- 086
CORPORATION OF TIIE MUNICIPALITY OF'BAYHAM
BY-LAW 2009 - 086
SCHEDULE'A'
A¡INUAL LICENSE FEE:
REFRESHMENT VEHICLE $500 annually
Page 5
Staff Report D2009-22 regarding Draft License System for Ref...
Page 107 of 291
TIIE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road
P.O. Box 160
Straffordville ON NOJ 1Y0
Ph. 519-866-5521 Fax 519-866-3884
APPLICATION FOR REFRESHMENT VEHICLE LICENCE
(on private property or municipal parklands)
BY-LAW 2009 - 086
LICENCE FEE: $5OO ANNUALLY
REFRESHMENT VEIIICLE - shall mean any vehicle from which refreshments are sold for
consumption by the public and includes, without limiting the generality of the foregoing, carts,
wagons, trailers and trucks, irrespective of the tlpe of motive power employed to move the
refreshment vehicle from one point to another.
Please contact the Elgin St. Thomas Health Unit at 99 Edward Street, St. Thomas at 1-800-922-0096,
with respect to this application. An inspection by the health unit may be required prior to sales from
the refreshment vehicle.
DATE:LICENCE NUMBER:
ÐGIRY DATE:
PLEASE ATTACH:
Confirmation of minimum of $2,000,000. 00 comprehensive liability insurance
Written proof of the property owner (s) permission for placement of a refreshment vehicle on
private propert¡
Photograph of the refreshment vehicle
PROPOSED LOCATION FOR REFRESHMENT VEHICLE:
(Attach a map indicating the location on site, parking area, ingress/egress)
HOURS OF OPERATION:DATES OF OPERATION:
ACCESSORY ITEMS REQUIRED:
REFRESHMENT VEHICLE NAME:
owNER'S NAME (S):
Street Address
Tr
T
CitylTown/Village
Postal Code
Ontario
TYPE OF FOOD TO BE SOLD:
Home Ph #Cell Ph #
Staff Report D2009-22 regarding Draft License System for Ref...
Page 108 of 291
Refreshment Vehicle Licence Application Page2
PROPERTY OWNER NAME:
Street Address
Home Ph #Cell Ph #
VWe hereby acknowledge that Uwe are responsible to comply with all applicable by-laws and
Provincial and Federal legislation and regulations and this license does not exempt me/us from any
applicable statute, regulation, or code of any legislative, administrative, or governmental authorit¡
including but not limited to, approvals under the T.S.S.A. and Vwe shall obtain and pay for any and all
required permits.
VWe hereby acknowledge that Vwe have been provided with a copy of and have read and understand
the regulations as set out in the Municþality of Bayham By-law Number 2009 - 086.
Signature of Applicant Signature of Applicant
The ínformatíon provided ín this applícøtíon wíIl be avøílablefor public ínspectíon"
OFFICE USE ONLY
AMOUNT DUE: $500.00
DATE FEE PAID:
PLANNING DEPARTMENT
BUSINESS LOCATION:
RECEIPT NUMBER:
OFFICIAL PLAN DESIGNATION:
ZONING DESIGNATION:
PERMITTED USE: E NO E YES
PLANNING APPROVAL BY:
COMMENTS:
DATE:
ADMINISTRATTVE SERVICE S
DATE APPLICATION RECEIVED:
DATE APPLICATION CIRCULATED:
E BUILDING DEPARTMENT CoMMENTS
E FIRE SERVICES C9MMENTS
E HEALTH UNIT CoMMENTS
ADDITIONAL COMMENTS:
t] PUBLIC WoRKS DEPARTMENT CoMMENTS DATE:
DATE:
DATE:
DATE:
Staff Report D2009-22 regarding Draft License System for Ref...
Page 109 of 291
iftlunlclpal World* - Folm 417t lloy 1'.M. in Conodo, Municipal llorld Inc
Mttltlcopy Fom - PRESS FIRMLY LICENCE
Name of Municipality
THE ABOVE-NAMED PERSON lS HEREBY LICENSED, pursuant and subject to municipal authority conferred
under the. . . . . Act, to carry on the
I Trade I catting f] Business E occupation
I within the limits of the municipality.
THE LICENSEE SHALL observe all by-laws, rules and regulations, matters and things as are, or may be enacted by
the council of the municipality or its legally constituted police services board, as the case may be, as well as any other
applicable law.
Subject to revocation, this licence shall continue in force until . . , and no longer.
lesuedat.... .this. ....dayof....
Llcencefeeof $.... . receivedthis.. ...dayof ....
(seat)
E at the following location
The personal information on this licence forms part of a public record and will be used for the licensing and regulation records of the municipality
For further information, please contact the Municipal Clerk or the Freedom of lnformation and Privacy Coordinator.
trrnnrLl
Staff Report D2009-22 regarding Draft License System for Ref...
Page 110 of 291
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: June 12, 2009
FROM: Planning Coordinator/Deputy Clerk FILE: D10.09 SCHR
SUBJECT: Schroyens Consent Application 827109 NUMBERzD2009-23
Purpose
To consider consent application 827109 Schroyens being an addition to a lot.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
Kari Schroy.ttr ptoposing to sever for the purpose oian "addiiion to a lot" 1800 m2 (0.44 acres). The
subject lands are located in Part Lot 125 Concession 6 STR, on the east side of East Street, south of
Heritage Line, in the Village of Straffordville. The subject land is designated "Residential" in the
Official Plan and zoned Village Residential (R1) in the Zoning By-law No. 2456-2003.
The Land Division Committee has scheduled this application for consideration on June 25,2009.
Staff & Planner Comments
The Official Plan policies permit consents for "lot adjustments, lot additions, minor boundary
changes...are permitted in any land use designation, provided the severed and retained parcels comply
with the other requirements of this Plan and the Zoning By-law". There is no proposed change in use
and the existing use conforms to the policies.
There are two accessory buildings present on the proposed severed lands - on workshop and one shed.
Both structures are in contravention to the Zoning By-law for required setbacks, however, both are
considered to be legal non-complying structures. It has been identified that the small shed is located on
the utility corridor easement. The planner does suggest the removal or relocation of the shed to an
alternative location.
Staff and the planner have no objections to the proposed consent. Rezoning is not required.
Recommended conditions would include: a final survey, apportionment of assessment for the
Straffordville Municipal Drain, removal or relocation of the small shed and a Letter of Undertaking for
the merger of the severed parcel with the parcel to the east owned by Wayne & Stacie DeJong.
Attachments
1. Consent Application F.27109
2. IBI Group Memo dated l|lf.ay 29,2009
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"THAT Staff ReportD2009-23 be received;
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 111 of 291
Staff Report D2009 -23 Schroyens Page2
AND TIIAT Council recommends to the Etgin County Land Division Committee that severance
application B,2ll09, submitted by Kari Schroyens, be approved subject to:
1. copy of a final suraey provided to the municipality
2. apportionment of assessment for drainage ¡s per the Drainase Act requirements
3. Letter of Undert¡Hng confirming the convey¡noe of the severed parcel to the edjacent
property owned by Wayne ¡nd Stacie Dolong identified rs assessment Roll # 34-01-000-00+
0240
4. the removal or reloc¡tion of the small shed from the identified easement ¡rea
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 112 of 291
MEMO
To: Municipality of Bayham
From: Derek Dudek, MCIP, RPP
cc:
Date:
Steno:
File No:
May 29, 2009
dd
3404-459
Subject:Scåroyens - Proposed Lot Addition (56439 Heritage Line, Straffordville)
1) We have completed our review of the severance application submitted on behalf of Kari Schroyens in
support of her proposal to sever approximately 1800 sq m'z (0.4 acres) of land located on the east side
of East Street, south of Heritage Line, in the Village of Straffordville, on an L-shaped property known
municipally as 56439 Heritage Line. The proposed severance is for a rear/side yard lot addition to the
neighbouring easterly residential lot for the purposes of expanding the yards and acquiring the
buildings located on the rear portion of the subject lands. Both residential parcels are designated
"Residential" in the Official Plan, and zoned Village Residential (R1) in Zoning By-law No. 2456-2003.
2) The severed portion of the subject lands include two accessory buildings in the form of a large
workshop located very near the lot line abutting East Street, and a small shed located at the southeast
rear corner abutting the neighbouring transmission corridor. The retained portion of the subject lands
would consist of a single-detached dwelling (owned by Schroyens) facing Heritage Line on a
rectangular parcel of land. The newly configured lot to the east includes a single detached dwelling
(owned by DeJong) which would gain a slightly larger westerly side yard and a large rear yard addition
that is perpendicular to the current lot orientation, creating a T-shaped lot. Surrounding land uses are
almost entirely residential along both sides of Heritage Line to both the west and east, as well as to
the south on East Street. The aforementioned transmission corridor abuts the rear portion of the
severed portion of the subject lands.
3) Section 8.7.7 of the Official Plan states that consents for "lot adjustments, lot additions, minor
boundary changes ... are permitted in any land use designation, provided the severed and retained
parcels comply with the other requirements of this Plan (and) the Zoning By-lav/'. The principal
function of the "Residential" designation of the Official Plan is to provide for residential development,
as well as provide some limited small-scale service uses for the immediate area. There is no
proposed change in use, and the existing residential uses conform to the intent of these policies. As
such, it is our opinion that the proposed consent complies with the policies of the Official Plan.
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 113 of 291
Municipality of Bayham May 29, 2009
4) The proposed consent would result in an improved westerly side yard width for the DeJong property
(approx. 2.2 metres) that does not negatively impact the easterly side yard of the Schroyens property.
The existing accessory buildings are in contravention to Zoning By-law No. 2456-2003 in terms of
their setback to lot lines. However, both buildings are legal non-complying structures and would not
likely create any land use conflicts under the newly proposed lot configurations. However, the small
shed is indicated as being located on an existing easement in favour of the abutting transmission
corridor for unknown reasons. lf warranted by the nature of the easement, and given the size of the
shed, Council may wish to request a condition to have the shed moved to an alternative location on
the property.
5) Based on the aforementioned information, we would have no objection to the proposed consent
application to facilitate a lot addition in accordance with the consent policies of the Official Plan and
regulations of Zoning ByJaw #2456-2003, provided the severed lands are merged on title with the
abutting residential lands.
7¿r'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
-2-
J13404\459 Schroyens\PTMschroyens2009{5-27.doc\2009{6{1 \DD
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 114 of 291
ountyApp'cAroN FoR coNsENr ffi a+"': r0 g {
ELGIN COUNTY LAND DIVISION COMMITTEE
2. NameofOwner
Addresslor jû I
Telephone Number
Name of owneds solicitor or authorized agent
/
fiÇ-9(ê -f¿ s 7
Please speciff to whom all communications should be sent:
o*n"o dlf solicitor ( )asent 1f
3. (a) Type and purpose ofproposed transaction: (check appropriate space)
Transfer: creation of a new lot
addition to a lot
easement
other purpose
correctÍon of title
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charoed:' / * 9l*à D.l V,
lf a lot addition, identiff the lands to which the parcelwill be added:
nÁla¿ ¿ t/-¿rà fu Jì.LV. '(a¡J t ttß-çzr?
Location of land:
Municipality ß¿¿vâam Concession No.&
Lot(s) No. M Registered Plan No.
Name of Street /ernziar= 4àe Street No. ff233
(b) Are there any easements or restrictive covenants affecting the subject land?
yes Ozj No ( ) lf Ye¡n describe the easement or covenant and its effect:
4¿z¿ ,s o,tâ.t"" eP.zì,
5. Description of land Mêasurements.in Metric)
Frontage 23.o? n Depth ?l'13¡n A¡ea o, tP Ac-¿la¡ca
Existins use f"ç¡J*dà/Proposed Use {¿s.tL¿1-¿-/
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Òa ¿ ¿.r./<T,/zt aâ'lpf-a¿¿,r< K S /âP, â4 s.aiz- s 4 ¿ /
6. Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 2/. l? m Depth 1//23n Arean <)'/ ïeclar¿s
Existing us. %¿nZl Proposed use l.stf / 4à'/
Number and use of buildings and structures on the land to be retained:
Address fufEf
Telephone Number-
Other: charge
' lease
(c)
4. (a)
ul( a-/ ê
cou.¡ty of Elg¡n
Englreering Serylæs
450 Sunæt Drive
Sl-Thomês,On NsR5V1
Phone: 519 631-1460
M-elginûunty.on.ø
Progressive by Nature
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 115 of 291
-2- -\
7. Number of new lots proposed (not including reta¡ned lots) A
8. Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communalwell
Lake or other water body
Other means (speciff)
system
Privy
Other means (specify)
What type of sewage dispgsal is proposed: (check appropriate space)
TYPE PROPOSEDLOT
Publicly owned and operated sanitary sewagesystem ( )
Privately owned and operated individual septictank ( )
Pdvately owned and operated communal septic
PROPOSED LOT
()
()
()
()
tzh
()
()
/r//H
RETAINED LOT
(ñ
()
()
()
11.When willwater supply and sewage disposal services be available?
€.
12. What is the Official Plan designation(s), if any, of the subject land?
Q.*'n*'TrÉt<.
What is the Zoning, if any, of the13.
Has the subject land ever been the subject of an applicatíon for approval of a Plan of
Subdívislon or a Consent under the Planning Act? Yes ( t')- No ( ) Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
E/ô7/o-7 &avrex arl exet<e¡>
lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
16. (a) Has the owner preyiously severed any land from this holding?
15.
Yes()No ( \.r
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 116 of 291
-3-
(bI lf the answer to (a) ís Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Use of parcel
Relationship (if any) to owner
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this appiication, or coñsiderin g applyinglr additional consents in the future?
Yes () No (t/)
18. ls the subject land currentfy the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Date parcelcreated
Yes ()No u4
lf Yes, and known, speciff the Ministry file number and status of the application
1g. ls the subject land currently the subject of an application for a zoning by-law- amend.ment,
Minister,s zoning order amêndment, mino variance, or approval of a plan of subdivision?
Yes () No (/)
lf yes, and known, specify the appropriate file number and status of the application
ZO. ls the application consistent with policy statements issued under subsection 3(1) ,of the Planning
Act? /.
Yes Gl No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes() Nott/l
lf yes, does the application conform to or conflict with the applicable provincíal plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaríes and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railwaY crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial'features on the subject land and
adjacent lan¿s that in the opinion of the applicant may.affect the application, such as
buildings, railways, roads, watercourses, diainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existíng use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether ¡t ¡s an unopened road allówance, a public travelled road, a private road or a right
of way;
- if acóess to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 117 of 291
-4-
The Owner/ApplicanUAgent hereby authorizes Land Division Committee members and the
Gorporation of ihe Gounty of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
The ApplicanUOwner/Agent hereby consents to disclosure of the information contaíned in this
Application pursuant to Sectíon 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the
ntfrfthis ê /day of 20 2/
úh7,
v
AFFIDAVIT OR SWORN DECI.ARATION
T(S), SOLTCITOR OR AUTHORTZED AGENT
vw" ú/r/e R þa.Á./É o¡tn"
ín the county ot fu ftéfZ/
solemnly declare that allthe information contained ín this application is true, and lM/e make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
Signature20 o7
ME!¡dp¿¡¡tJ of Be¡,ù¡!r.
lf this application is signed by an agent or solicitor on behalf of an applícant(s), the owner's
authorization must accompany the application. lf the applícant is a corporation acting without agent
or solicítor, the application must be signed by an officer of the corporation and the seal, íf any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch deseribed,
with the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNry OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp.
DECLARED before me at the
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 118 of 291
APPEND¡X "4"
The Gounty of Elgin Land Division Committee requires that, in addition to the ?pplication for Gonsent', the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes() No(rl
lf the answer ís'YES'are these bams:i) Now used for livestock? Yes ( ) No ( )
ii) Capable of being used for livestock? Yes ( ) No ( )
NOTE: tf you answered ,,YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE GOMPLETED
BYAPPLICANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calct¡late the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
TELEPHONE
TOWNSHIP LOT coNc.
T|L!-ABLE HEGTARES (where livestock facility located)
Type of Livestock Maximum Housing Capacity
Number per Year
Manure System Housing System
check type
ïe
Stall
Free
Stall
Loose
BEEF0 Cows0 Calves0 Feeders0 400-750 tb.0 40G1100 tb.0 750-1100 tb.
Open l-c
& Bam
Total
Confine-
ment
SWINE0 Sows0 Boars0 Weanlings0 Feeders
POULTRY
0 Laying Hens
0 Breeder Flock0 Pullets
0 Chicken Broilers0 Turkey Broilers0 Turkey Hens0 Turkey Toms0 Roasters
irllNl( - Famolac
Caged On Floor
t{ôftsF_s
SlJtrtrÞ-Þamc.Q.Errrao
RABBITS
VFÀ¡ fìÂI VFS
OTHER
[,IÀNIIF¡tr CTôÞÂêtr.
DRY
SEMI€OLID
LIOUID
Open Pile
Oþen Pile
Covered Tank
Govered Pile
Storage with Buck Walls
Open Earth Sided Pit
Above Grouno uncovã-reo tant<
Below Ground Uncovered Tank
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 119 of 291
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
'ß--l / n^' Zo //R -7q 7 1 - /¡rr,ø¡- z/--'
mr'n.ø¡leir(/ of f"/ê.*, er,'úi al az¿^a
lM/e, the undersigned,being the registered owner(s) of the above lands hereby authorize
û ' ' ?. Fsro u[- o¡ 5 rK,4 tz¡'aq0 ///¿-a to:
(Agents Name/Names)(Agents CityÆown of Residence)
(1) make an application on my behalf to the Gounty of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required.by the Land Divísion Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated at the
tni" @l ztrÁ o"i" ,4/r,/ 20 a? '
Signature of Witness Signature of Owner
Signature of Witness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 120 of 291
TALBOT ï(().AlJ (es' uoe)t)ERtÍ AsE J-JNE lsee ro$r*sr*p oF BÂ*AM ByLAw ee-r6)
N 8J'47' Jo' w
11Fì-596 B
RÎ t /,,] rt,:ie l..l ¿
SKETCH FOR SEWRANCEPART OF LOT I25
CONCESSION SOUTH OF TALBOT ROAD
GEOGRAPHIC TOWSHIP OF BANLAM
MUNICIPALITY OF
BAìIIAM
COUNTY OF ELGIN
IÍ¡-Éoz
\
t?
l9
rtî(
*
ì-'l
Lrl I
Lul
LL.
i-
LN
\
\
\i
\ãtLL\3Iilu)
lor
\äì.91=(\o' -â
B {.i': /û S
av
+Y
.8\*
'ÌT'
CAUTION
- IHIS IS NOT A PLAN OF SURVEY OR SIJRIEYOR'S REPORf AND SHALL NOf
ÊE USED FORÌRANSACTION OR FINANCINC PURPOSES
- OO NOT CONVEY FROM IHIS PLAN
NOTES
(r) - pRopERTr DtMENsoñs ARE As sHow{ oN DEpost.IEo PLAN fiR-747J
AND HAVE NOf BÉEN VERIFIEO BY SUR\EY
(2) - TO BE R&FAXeÐ SHOW\ AS
SFvE-;i'9¡l
(J) - 10 BE SE¡ÆRIO stlow! As
îETr+rßça
N EJ'57' 20" W
.s.-ç' .,(,
q\*.a,t ttø.fi¡&gs_,\ -\-ñ=Eì-ol\--l
\ tf ¡ rrl\l l\ìl rà -t\tà
tR
P¿\Rf 2 11R-7 473 @ coernrcxr 2tlo7 KtM HUs'rED sunvEytNc LtD.
Staff Report D2009-23 regarding Schroyens Consent Agreement ...
Page 121 of 291
Page 122 of 291
CORPORATION OF THE MUNICIPALITY OF BAYHAM
TAFF REPORT
TO: Mayor & Members of Council
FROM : Planning Coordinator/Deputy Clerk
SUBJECT: Hildebrandt Consent Application E37 I 09
DATE: June 12,2009
FILE: D10.09 HILD
NUMBERz D2009-24
Purpose
To consider consent application 837109 Hildebrandt for the creation of a new lot.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
John Hildebrandt and Wilhelm Hildebrandt proposing to sever and create a new lot being 7674 m2
(0.41 acres). The subject lands are located in Plan 205 Lots 5-6, south side of Main Street and west
side Plank Road, in the Village of Straffordville. The subject land is designated "Residential" in the
Off,rcial Plan as a result of Official Plan Amendment No. 9 approved by the Minister and zoned Village
Residential (Rl-S) as per ZoningBy-law 2563-2008 to amend Bayham Zoning By-law No. 2456-
2003.
The Land Division Committee has scheduled this application for consideration on June 25,2009.
Staff & Planner Comments
This application follows previous planning applications for an Official Plan Amendment No. 9 By-law
2008-069, Ministry approved April 14, 2009 and Rezoning Application resulting inZonng By-law
2563-2008 passed ll4ay 21,2009. Concerns were addressed through the Official Plan Amendment and
ZoningApplications. This consent application is the final step to the end result of creating one
building lot.
The rezoning proposal by the former o\vtrer of the property was based on creating two lots, a site-
specific zoning was placed on the parcel to recognize the undersized lot size in the Village Residential
(Rl) Zone. The current owner wishes to sever one lot and build on it himself and maintain ownership
of the commercial land to the rear. The planner expressed concem with this proposal for one lot. The
planner would encourage siting of the future dwelling to allow for an additional dwelling as originally
intended as this intensification is encouraged in the Five Year OP Review provided there are no health
or safety concerns. The planner encorrages the municipality to express this concem to the Elgin Land
Division Committee.
Recommended conditions for the creation of a lot are listed, including the apportionment of assessment
for drainage due to the inclusion of this parcel in the Straffordville Municipal Drain watershed.
Severance of the lot is also subject to a Sewer Services Permit for connection from the sewer main to
the property line. Development of the lot will be subject to the municipal sewer frontage and
connection charges.
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 123 of 291
Staff Report D2009-24 Hildebrandt
Attachments
1. Consent Application E37109
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATIONS
Page2
1.
"THAT Staff Report D2009-024 be received;
AND THAT Council recommends to the Elgin County Land Division Committee that the
dimensions in severance application 837/09 be revised so as to permit the severance of one
additional lot in support of the Offrcial Plan and ZoningBy-law policies of the municipality;
A¡ID THAT the revised severance application 837109 be circulated for municipal comment."
OR
2.
"THAT Staff Report D2009-24 be received;
AND TIIAT Council recommends to the Elgin County Land Division Committee that severance
application F-37109, submitted by John Hildebrandt and Wilhelm Hildebrandt, be approved
subject to:
1. copy of a final survey provided to the municipality
2. apportionment of assessment for drainage as per the Drainage Act requirements
3. 5500 cash-in-lieu of parkland dedication fee
4. providing water quality testing reports, including testing for nitrates and bacteria, to
demonstrate potability for residential use
providing water quantity testing report to demonstrate quantity for residential use
Sewer Services Permit
Lot Grading Plan"
t.
6.
7.
Respectfully submitted,
Underhill
Planning Coordinator/Deputy Clerk
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 124 of 291
TION FOR CONSENT
ELGIN COUNTY LAND DIVISION COMMITTEE
John Hildebrandt and Wilhelm Hildebrandt
.i,, _iË ii B z lQg
c/o WJ Roofinq, P.O. Box 249 . Straffordville, ON NOJ 1Y0
s'te- â2)- ÒVQß
Name of owner's solicitor or authorized agent Davicl Roe
Address 599 Larch Street. Delhi. ON N4B 347
Telephone Number 519-582-1174
Please specify to whom all communications should be sent:
Owners ( )Solicitor ( )Agent ( x )
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: X creation of a new lot Other:
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or ¡nterest in land is to be transferred, leased or
charged:
Unknown
Name of Owner
Address
Telephone Number
charge
lease
correction of title
(c) lf a lot addition, identiff the lands to which the parcel will be added:
4. (a) Location of land: Plan 205, Lots 5-6, N/S Otter, S Erie Lots 3,4Ptz Plan 11R-1109
Municipality Bavham Concession No.
Lot(s) No. see above Registered Plan No.
Name of Street Street No. 9177
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( ) lf Yes, describe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 47.5 m Depth 39.3 m Area 1674m2
Existing Use Vacant Proposed Use Residential
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Vacanf Proooseri new house
Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 54.5 m Depth 88.3 m Area
Existing Use Commercial Proposed Use Commercial
Number and use of buildings and structures on the land to be retained:
Commercial buildino
Cotnty ol Bgln
Englnædng S€rvlÉs
,150 Suæet Dri€
SL lhonìas, On N5R 5V1
Phonë 519 631-1460
w.elginsunty,on.€
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 125 of 291
-2-
7. Number of new lots proposed (not including retained lots)
8. Type of access for proposed and retaíned lot (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x )
()
()
()
()
RETAINED LOT
()
(x )
()
()
()
()
lf proposed access ís by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (speciff)
PROPOSED LOT
()
(x )
()
()
RETAINED LOT
()
(x )
()
()
RETAINED LOT
(x )
()
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem (x )
Privately owned and operated individual septictank ( )
Privately owned and operated communal septic
system
Privy
Other means (specify)
11. When will water supply and sewage disposal services be available?
When house is consfnlcfed
()
()
12. W'¡at is the Existing Ofücíal Plan designation(s), if any, of the subject land?
Commercial and Residential
13. What is the Zoning, if any, of the subject land?
Residential
14. Has the subject land ever been the subject of an application for approval of a Plan of Subdivision
oraOonsentunderthePlanningAct? Yes ( ) No ( ) Unknown ( x )
lf Yes, and known, provide the application file number and the decision made on the application
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application :
16. (a) Has the owner previously severed any land from this holding?
Yes()No (x )
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 126 of 291
-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcelcreated
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additíonal consents in the future?
Yes()No (x )
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ( x)No ()
lf Yes, and known, specifr the Ministry file number and status of the application
Amendmenf No I annroved hv Minisfer
19. ls the subject land currently the subject of an application for a zoning byJaw amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes (x ) No ( )
lf Yes, and known, specify the appropriate file number and status of the application
Bv-law amendmenl annroved hv Municinalifu of Bavham
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x) No ( )
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (x )
lf yes, does the applícation conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
of way;
- ¡f access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 127 of 291
-4-
23. The Owner/ApplicanVAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
24. The ApplicanVOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the Municipalitv of CentralElqin
of
AFFIDAVIT OR SWORN DECI.ARATION
lM/e David Roe of the
in the County of Norfo!ß
solemnly declare that all the information contained in this application is true, and lAtVe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECLARED before me at the
Municipalitv of
in the Countv of Eloin
uiis 2J k
day of
20 ôq Signature
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owne/s
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$500.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additional fee of $200.00 will be charged for affixíng the consent stamp.
Central Eloin
ns Co0ordim ol$e County
Éþ¡rrsJ¿nu y 6. 2011
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 128 of 291
The County of Elgin Land Division Committee requires that, in addition to the Spplication for Consent", the
following'information be completed for all applications:
1. Are there any bams located within 300 metres of the subject of this application?
Yes ( ) No (x)
lf the answer is "YES" are these barns:
i) Now used for livestock? Yes ( ) No ( )iD Capable of being used for livestock? Yes ( ) No ( )
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
BY APPLICANT
FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calculate the minimum distance separation, the following information is required for each livestock
facilitywithin 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
TOWNSHIP
TILLABLE HECTARES (where livestock facility located)
coNc.
Type of Livestock Maximum Housing Capacity
Number per Year
Manure Systemrid Semi- I
Housing System
check type
DAIRY
$ Cows
$ Heifers
ô Calves
Tie Free Loose
Stall r Stall I
Open
&B¿
ïotal
;bnfin
ment
POULTRY
$ Layíng Hens
Q Breeder Flock
$ Pullets
$ Chicken Broilers
$ Turkey Broilers
$ Turkey Hens
$ Turkey Toms
Q Roasters
MINK - Females
HORSES
SI{FFÞ - R¡mc P- Fu¡ac
Caged On Floor
RABBITS
VEAL CALVES
OTHER
MANURE STORAGE:
DRY Open Pile >vered Hile
SEMI-SOLID Open Pile orage vr lh Euc WallsLtr{uru uovereo I anK upen trann ùtoeo Ht¡
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 129 of 291
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description ând Location of Subject Lands:
0177 Plank Roari Bavham
l/VVe, the undersigned, being the registered owner(s) of the above lands hereby authorize
David Roe of Norfolk Countv to:
(Agents Name/Names)(Agents City/Town of Residence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
of Witness
Dated at the /Alt+<<-¿æ¿24 o¡ ß-+./*
-
rL/s
of \Mtness
Sígnature of Witness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
./
ffinature of Owner
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 130 of 291
SEE AAP ß
HERITAGE LINE
a:o
)¡¡À
å4.,
C¡Jo rÂl!¿z
+ì,,
\q
'o¡l¡l
-ot
It!
'-Ôö'o É-l
.1-Cå
¡o lLt
'{¡"1Ê,eo ft.
3r1- t?
.8ê kl
srt -tg
¿Êo È'l
. an- l¿'
5¡,ÊÐ ?Ég
t-5¡1- lÞ
1Û€O f!'l
A-gil-¿o
-5t?5 h.l
Dt:lfl-Z?
R-ã:¿3 k¿
.au- at1' 2*
ôtF
Muni,cipalfty of Bayham
Plan 205, Lots 56, N/S Otter St.
S Erie St. Lots 34
ù Part 2, Plan 11R-1109
Strafiorúvitre
' E-Eou¡e
Y-Yac¡¡t
C-C.onærcidBuilding
& ".: -l.l?.,:f;:Èg)
!rî
ll.8.lt
iifiãf,rEåH
--o I o.-ror L-¡¡-i-o*.
*.r"t".ra*ti - "9- i
'--;'i'-ìi Æ*i[ I
SryeredP"ro"l \\
Reta¡n:d ""r*, ///
coN. s.T.R.
rof 12+
Staff Report D2009-24 regarding Hildebrandt Consent Agreemen...
Page 131 of 291
Page 132 of 291
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJE CT : GranlOakley Consent Application E3 9 I 09
DATE: June 12,2009
FILE: D10.09 OAKL
NUMBERz D2009-25
Purpose
To consider consent application E39109 Oakley for the addition to a lot.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
Timothy Gránt and Sherri Oakley proposing to sevei and add a parcel being lll7.l m2 10.3 acres) to
the adjacent property owned by Clifford Noels. The subject lands are located on the northwest corner
of the intersection of Sandytown Road and Stewart Road on property known as 8506 Stewart Road.
The subject land is designated "Agriculture" in the Offrcial Plan and zoned Agricultural (41), while the
lands to which the parcel is being conveyed are zoned Rural Industrial (M2) in the Bayham ZoningBy-
law No. 2456-2003.
The Land Division Committee has scheduled this application for consideration on June 25,2009.
Staff & Planner Comments
The applicants propose to sever a parcel containing one steel clad barn and convey the lands to Mr.
Noels. The lands to which the severed portion is being conveyed has a single detached dwelling, a
small barn in the front yard appearing to be on public right-of-way and are zoned Rural Industrial (M2)
to recognize a cemenlconcrete business.
The Official Plan permits consents for minor boundary changes provided the severed and retained
parcels comply with other policies of the OP and the Zoning By-law. The planner states that the
proposed land uses and lot configurations would not comply with the Official Plan or Zonng By-law.
He continues by stating", Where existing land uses do not conform to the policies of the Official Plan,
the municipality may recognize them as specific uses in the zoning byJaw provided the zoning doesn't
allow any change in use that would be detrimental to adjacent complying uses; doesn't constitute a
danger or nuisance to surrounding uses; and provided that if the use is discontinuedfuture rezoning
may only occur where the use is more in keeping with the intent of the Plan".
It is the opinion of staff and the planner that supporting the application and recognizing the existing
uses would not create a land use conflict with the surrounding agricultural uses. The application could
be supported provided the consent is subject to a rezoning application to permit the existing land uses,
buildings and structures on both parcels. It is not recommended to recognize the existing barn located
on the public right-of-way but that it be relocated or removed to be compliance with the Zoning By-
law. Removal is also required of the windows and debris located on the public right-of-way.
Additionally, a site plan agreement is recommended between the owner of the northerly industrial lands
and the municipality to address issues including fencing, buffering and outdoor storage.
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 133 of 291
Staff Report D2009-25 GranlOakley
Attachments
1. Consent Application F,39109
2. IBI Group Memo dated June 8,2009
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
Page2
"THAT StaffReport D2009-25 be received;
AND THAT Council recommends to the Elgin County Land Division Committee that severance
application 839109, submitted by Timothy Grant and Sherri Oakley, be approved subject to:
1. copy of a final survey provided to the municipality
2. rezoning of the severed and retained parcels
3. Letter of Undertaking confirming the merger of the severed parcel with the property
identified as Assessment Roll # 34-01-000-004-09201
4. Site Plan Agreement between the owner of the northerly industrial lands and the
municipality
5. removal or relocation of the barn from the identified public right-of-way
6. removal of windows and debris from the identified public right-of-way
Respectfully submitted,
Planning Coordinator/Deputy Clerk
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 134 of 291
1. Name of approvalauthority ELGIN COUNTY LAND DIVISION COMMITTEE
2. Nameof owner ír1,.'rnV Grn^tr Gr,..., /.+{qÅf Lr*,*ra òLt-Ð/
Address
Telephone Number
Name of owne/s solicitor or authorized agent D¿¡.lpS CIme.5nÑ
Address
Telephone Number t5lq\ 842- qù71
Please specify to whom all communications should be sent:
owners (.zf Solicitor ( I Agent ( )<rànJ'
(a) TyíeJand purpose ofproposed transaction: (check appropriate space)
Transfer: creation of a new l9t
addition to a lot
Other: charge
easement
other purpose
lease
correction of title
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
rf: rot,add$kls.lrflt!,?l3Es to which th" T::].-l':" *ïr;(c)
4. (a)
t
Location of land:
Municipality RnlUnrn Concession No.
Lot(s) No. lå-2' Registered Plan No'tt Aq I rrf
Name of Street -5f¿,Ð"al10 Street No. SlÒb
(b) Are there any easements or restrictive covenants affecting the subject land?
yes ( ) No (1 lf Yes, descríbe the easement or covenant and its effect:
5. Description of land intended to be severed:
Frontage
Description of land intended to be retained:
Frontage (t aS ) ¡n-l n Depth
Number and use of buildings and structures on the lqt{{lr?ï"Å1'To'
Number and use of buildings and structures (both existing and proposed) on the land to be
severed: - Not¡'¡ ÞEScia\çòEÞ eFS
I <r¿"r- er¡'o ß"c*l (-E*t:rtruò Þnc¿l \ Ôtù R-nls \ìi<-Blt++
I\buo
Þf'
BÐp ñS
450 Sunset Drive
SLThomas,On NsR5V1
Phone: 519 631-1460
ww.elg¡n{ountY on.æ
Courrty of Elgin
Engireeflng serylceg
Existing Use lllÉ3l-DÉl-)f' A\ Lò-t
rù \\Q- æ++.
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 135 of 291
-2- 2:ãzÕ7. Number of new lots proposed (not including retained lots) jþeendqÊq4i,U
8. Type of access for proposed and retained loI (check appropriate space)
ryPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space) N/F
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communalwell
Lake or other water body
Other means (speciff)
PROPOSED LOT
()
oll
()
()
()
(\d
()
()
RETAINED LOT
()
(Y)
()
()
IN/È
. RETAINED LOT
()
()4
x 10'What type of sewage disposal is proposed: (check appropriate space)
ryPE PROPOSED LOT
Publicly owned and operated sanitary sewage
system
Privately owned and operated individual septic
tank
Privately owned and operated communal septic
system
Privy
Other means (speciff)
()
()
11.
12. What is the Existing Official Plan designation(s), if any, of the subject land?
_fleXtca¿ntrZ6
and sewage disposal services be available?
13.
14.
What is the Zoning, íf any, of the subject land?
Aext c(^LauR€ (n ò
Has the subject land ever been the subject of an application for.approvat of a Plan of
Subdivision or a Consent underthe Planning Act? Yes ( ) No (4 Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
15. lf this applicatíon is a re-submission of a previous consent application, describe how it has been
changed.from the original application
16. (a) Has the owner previously severed any land from this holding?
Yes ( ) iNo (<
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 136 of 291
-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the followìng information for each lot severed:
Relationship (if anY) to owner
Grantee's name
Use of parcel
Date parcelcreated
12. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this appiication, ór coñsiOer¡nö ãppty¡ng for additional consents in the future?
Yes () No (1
1g. ls the subject land currently the subject of a propose_d official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ()No (4
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning byJaw- amend.ment'
Minister's zoning order ãmändment, minor variance, or apPloval of a plan of subdivision?
Yes () No (1
lf Yes, and known, specify the appropriate file number and status of the application
20. ls the application consistent with policy statements issued uirder subsection 3(1) of the Planning
Act?Yes () No (4
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (-f
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. sKErcH: ìEE ÈÈazg¡¡¿g pt-ârÙ \\R-æ++
The application shall be accompanied by a sketch showing the following:
the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railwaY crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent ¡an¿îif,at ¡n tle ôpinion of the applicant m.ay.affect the application, such as
UuitOings, railways, roads, watercourses, diainage ditches, river or stream banks,
wetlanãs, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject la.nd, indicating
whether ¡t ¡s ånìnıó"náã ro"¿ allówance, a public travelled road, a private road or a right
of waY;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 137 of 291
-4-
The Owner/ApplicanUAgent hereby authorizes Land Division Committee members and the
Corporation oiine Couñty of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Actfo provide
for'Freedom of lnformation and Protection of lndividual Privacy in Municipalíties and Local
Boards.
Dated at the ùÀUñrq PaÞrû or ßAy r+e.n
AFFIDAVIT OR SWORN DECIARATION
of the {\Àvurc\ PAÞtÎ/
or {3Ar/llftrvr in the counry'ot E¡-urN
solemnly declare that allthe information contained in thís application is true, and l/VVe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and hy virtue of the CANADA EVIDENCE ACT.
DECI-ARED before me at the
ùl{rurq?#rtr.r or B*y*n,^
in the torurv otr El.t.',*)
tnis 22ú) dayor ,ffi'
20 Dl
Muieipatif of Be¡ùan
lf this applicatíon is signed by an agent or solicítor on behalf of an applicant(s), the öwne/s
authorization must accompany the application. lf the applicant is a corporatíon acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of ttte sketch described,
with the responsible persón, accompanied by a fee of -
$750.00T4 cash or by cheque made payable to TREASURER, COUNTY OF ELGINt- -.'--.-,-/
ta
24.
tnis .23 pD day of
Sunw hcueY
An addítional fee of $250.00 will be charged for affixing the consent stamp.
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 138 of 291
APPENDIX "4"
The County of Elgin Land Division Committee requires that, in addition to the ?pplication for Consent', the
following information be completed for all applications:
L Are lhere4ny bams located within 300 metres of the subject of this application?
Yes (/) No ( )
lf the answer is 'YES' are these barns:
i) Now used for l¡vestock? Yes ( ) No 6¡¡) Capable of being used for livestock? Yes i i No (f
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BYAPPLICANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM DTSTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calcf¡late the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
TOWNSHIP LOT
TELEPHONE
coNc.
T|L|-ABLE HECTARES (where livestock facili$ located)
MÀ/lE
Type of Livestock Maximum Housing Capacity
Number per Year
Manure System Housing System
check type
DAIRY
0 Gows
0 Heifers0 Calves
Tie
Stal
Free
Stall
Loose
BEEF
0 Cows
0 Calves
0 Feeders
0 40G750 tb.
0 400-1100 tb.
0 750-1100 tb.
Open l-c
& Bam Confine.
ment
SWINE0 Sows0 Boars0 Weanlings0 Feeders
POULTRY
0 Laying Hens
0 Breeder Flock0 Pullets
0 Chicken Broilers0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms0 Roasters
MINK - Femalec
Caged On Floor
t{oRsFs
Sl.lFtrÞ-ÞamcP'Frr¡ac
F!ÂFIFIIT:.
VEAI CÂI VFS
oTt{trR
IT'IÀNIIF¡tr CTôÞA11tr.
DRY Open Pile Covered PileSEMI€OLID Open Pile Storage with Buck WallsLIQUID Covered Tank Open Earth Sided Pit
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 139 of 291
ãÞ^rre__
-.----.-:oono._4Ge-^-*
__ .-- *__- *"_€
¡2.+C
-!'' .>(¡;.
!/J
a''..¿
Ér
4.1
g
q
^4¿-'c^/h.r<
t^-Þ
ze
-c
dIL
,)
Å
f_rñ
ffi
eú
@
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 140 of 291
@
@o
I
n
n
n
¿
È
o
OË
l-- -SO-CLI <\_t :c
Ï-
Lu c0
OLu
:EOEqOTz, Ln
-72-ı=
Ø .c)LD i-
Liez.:cC)n-U
Lr-
(])_c)
N t5'
ì-..
O
-ì
r0
stB
SSIE
IB
RIB(wr)
(1 sB2)
(P1)
(P2)
(M)
(s)
P.t_N_
rç)
C)N
z,
-tLl-
o
L.l
Lr.
h_ì
ì--e(9
Lr-ì
îY,
PARTS 1 ANO 2 COMPRISE ALL OF P.I.N. 35337 - 0228
PLAN OF SURWY OF
PART OF LOT 125
CONCESSION NORTH OF TALBOT ROAD
GEOORAPHIC TOWNSHIP OF BAYHAM
MUNICIPALITY OF
BAìtIAM
COUNTY OF ELGIN
SCALE- IINCH:40FEET
IMPERIALBf,'T$'"%'"'itrHooïol'i'åS"iï,$åTï'fl oå"älJ8*å'o
KIM HUSTED SUR\EYING LTD.
SUR\EYOR'S CERTRCATE
I CERTIFY ÏHAT
(1) - 1HIS SUR\€Y AND PLAN ARE CORRECT AND IN ACCORDANCE WTH
rHE SURVEYS ACT, IHE S1'R\€YORS ACT ANO 'IHE LAND ÏTLES ACT
AND 'fHE REGULAÏONS MADE UNDER THEM
(2) - TH|S SUR!€Y WAS COMPLE'ÍED ON rHE 20th DAY OF MAY, 2008I r^,
JUNE 3O,2008
DATE
NOÏES
(T) - EEARINGS ARE ASIRONOMIC ANO ARE REFERRED TO IHE EASTERN LIMIT OF
LOT .I25, CONCESSION NOR'IH OF TALBOT ROAD, GEOGRAPHIC ÍOWNSHIP OF
BAYHAM, AS SHOW}¡ ON DEPOSIIED PLAN 11R-42O5 HAVING A BEARING
oF N 00'50' Jo" E
LEGEND
DENOIES SURVEY MOôIUMENI FOUND
DENOIES SURIEY MONUMENT SEÏ
OENOTES STANDARD IRON BAR
DÈNÕÎÊS SHORT SfANDARD IRON BAR
DENO'IES IRON BAR
DENOIES ROUNO IRON BAR
DENOÍES WIN€SS
DENOIES KIM HUSTED SURVETNG LTD.
DENOIES DEPOSIIED PLAN 11R_4205
DENO'IES DEPOSIIED PLAN 11R-841J
DENO]ES MEASURED
DENOIES SET
DENOTES PROPERTY IDENTFIER NUMEER
PLAN 11R- îî4/
RECEIVED AND DEPOSIIED
,o= Jul gS-'-]-ØL
TY LAND REqS'ÍRAR FOR lHE
LANO IIILES DIVISION OF ELGIN
(No.11)
I REQUIRE 1HIS PLAN TO BE
DEPOSIIED UNDER THE LAND
TILES ACT
JUNE 30, 2008
JÆI¿
PART SCHEDULE
KIM HUSTED SUR\EYING LTD.
ONTARIO LAND SURVEYOR
30 HAR\EY STREET. TIII-SOÍ.{BURG Oi{TAR|O, N,rc S.rE
PHONB 519-E,12-3638 FAX: 519-8,12-36J9
PROJECI OE-8306 REFERENCE: FF 6 o'tu5rN"
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 141 of 291
.U
o-
ooor)N
T- to
C)þc\0(s
z4 lùF
o
C)
0(
Ì- -=O ¿'=
ctì --\
-t:q
þ
Lr- C0
O Lr_
-Ot-iiÈC):qz, Li):z/-Oo s ñULD {-)
rLD¡à
Ll-l rì 3L)YNz,ï¿OCI-;
L)
c(
rÐ
Ot.l Lr-ìL\I;u)
Ì-
O
-t
-t-
É.oz.
I
P.r.N. 35J37 - 0227
,."""t I
rQt
,so"-
19-
! zs.Q,u
þ.oo'
,oot'
rO'
f¡^-tr'I/l/,-\
)
¡6)
ño
YIII
Uo
=_@
{9
._rc\
i-
az.
ÇnC\T-
LN
Ï-o
-lz
LLI
Lul
/\l-
LLì
CLì
^6Ð
Lr-l
L)Z,
=L)
-ì-t
o
O
o(
LOT 123
GEOgRA PI]]C ÏO VYIVS,HIP 9¡.
NCIfl r,I-J OF TA].E|CIT RCr¿\D
B¿\ YI.]¿\M
- (r)
-r\iEç<ú[lr -
¡oTlErAsl.^coRNER oFLot ,r¿_-"9N;ËgståN,
I1^L"grjtoAD-"
on., ı."íi".i.ài,Bãoo
L
U
o
'on
oo
z
;3H j -,.'¿ å*,1,
"
ï" .:i^f:? *;;ll E Fi J T ¿\ s E'
"r-],r7E' o*..,ff
::::'":" - s Á s HDEN ED)
EAYFlAt,t 8Í Atv 99 16)
g pAR_r z
ñ-aotæ-;o5=,roso,-lÞl
&
LTo(9Ø
U!U
=otsdN^-Éo2;]-ôfi- qloo9
i\tÂrñÞkîm¿lnn-n1m tu¡r IODMñ n 6/ lln
^M
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 142 of 291
MEMO
To: Municipality of Bayham
From: Derek Dudek, MCIP, RPP
cc:
Date:
Steno:
File No:
June 8, 2009
dd
3404-460
Subject: Oakley - Proposed Lot Addition, Pad Lot 123, Concession 7 (8506 Stewaft Road)
f ) We have completed our review of the severance application submitted on behalf of Timothy & Sherri
Oakley in support of their proposal to sever 1117.1 sq m'z (0.3 acres) of land located on the northwest
corner of the intersection of Sandytown Road and Stewart Road on property known municipally as
8506 Stewart Road. The proposed severance is for a side yard lot addition which includes a large
steel clad accessory building to be conveyed to the neighbouring industrial lot to the north. Both
parcels are designated "Agriculture" in the Official Plan. The lands to be severed are zoned
Agricultural (A1), while the lands to which the parcel is being conveyed are zoned Rural lndustrial
(M2) in Zoning By-law No. 2456-2003. Both existing parcels can be characterized as small non-farm
lots that have not been actively farmed for a period of time.
2) The large steel clad accessory building on the severed portion of the subject lands is approximately
225 m2 (2400 ft2) in area and is used for storage purposes. The application and recent aerial
photography indicates the lands are used for outdoor storage purposes as well. The retained portion
of the subject lands would include a single detached dwelling facing Stewart Road, with driveway
access on both Stewart Road and Sandytown Road. The lands to which the severed portions are
being conveyed are characterized by a single detached dwelling, as well as a small barn located in
the front yard of the property, and on the public right-of-way. lt is not apparent as to why this lot has
Rural lndustrial (M2) zoning, where the main purpose appears to be residential. lt is possible that the
M2Zone symbolwas mistakenly placed on this parcel, but meant to recognize the steel clad building
that is subject to this consent application. This is considered likely given that the owners of both
parcels are related and the northerly landowner is involved in a cemenVconcrete business. The
nearest natural features of any significance include a wooded tributary of the Little Otter Creek
approximately 100 metres northeast of the subject lands.
3) Section 8.7.7 of the Official Plan states that consents for "lot adjustments, lot additions, minor
boundary changes ... are permitted in any land use designation, provided the severed and retained
parcels comply with the other requirements of this Plan (and) the Zoning By-law". The principal
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 143 of 291
Municipality of Bayham June E, 2009
function of the "Agriculture" designation of the Official Plan is to provide for agricultural uses with
limited non-farm uses that do not negat¡vely impact agricultural uses subject to specific policies.
However, there is no proposed change in use, and the existing uses are either zoned for some form of
industrial use or are considered legal non-conforming uses in the "Agriculture" designation.
The proposed consent essentially exchanges lot configurations with any potential impacts being
reversed between landowners. The proposed land uses and lot configurations would not comply with
the Official Plan or Zoning By-law. Section 8.9 of the Official Plan outlines the policies of the
Municipality of Bayham for non-conforming uses. Where existing land uses do not conform to the
policies of the Official Plan, the Municipality may:
l) Recognize them as specific uses in the Zoning By-law provided the zoning doesn't allow any
change in use that would be detrimental to adjacent complying uses; doesn't constitute a
danger or nuisance to surrounding uses; and provided that if the use is discontinued future
rezoning may only occur where the use is more in keeping with the intent of the Plan; or
i¡) Where it is not desirable to recognize existing land uses, such uses shall be zoned in
accordance with the Official Plan
It is our opinion that supporting the lot addition and recognizing any existing uses would not likely
prove detrimental to any surrounding compliant agricultural uses. As such, we could support the
consent application subject to the following:
a rezoning application which permits the existing land uses, buildings and structures
on both parcels of land. However, we would not encourage recognizing the existing
barn on the northerly property in its current location through any site-specific rezoning.
This barn should be removed, or moved to a location in compliance wíth the Zoning
By-law
A site plan application to address property specific issues in accordance with the
Zoning By-law including fencing, buffering, outdoor storage, etc.
4)
5)
7¿t'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J13404\460 Oakley\PTMoakley2009-06{4.docU009{6{8\DO
Staff Report D2009-25 regarding Grant/Oakley Consent Applica...
Page 144 of 291
CORPORATION OF THE MT]NICIPALITY OF BAYHAM I
STAFF REPORT
TO: Mayor & Members of Council Date: June 18,2009
FROM: Drainage Superintendent File: DR2009-007
SUBJECT: Petition for Drainage from Jan Collins & John Pedersen
Purpose:
This report is to present to Council the Petition filed with the Clerk, of the Municþality of Bayham, on
June 8, 2009. The petition is for a drainage works for lands owned by Jan Collins & John Pederson,
being known as 2 King Street, Vienna, with a legal description as: Plan 54, Lots 4 and 5, Pt Lot 9, Pt
Lots 1 to 3 s/s Kng, Lots V-Y, I lPt Lots 4 to 10. N/E \Mater.
Background:
Section 4(l) of the Drainage Act provides for a petition for the drainage by means of a drainage works
of an area requiring drainage as described in the petition may be filed with the clerk of the local
municipality in which the area is situate by:
(a) The majority in number of the owners, as shown by the last revised assessment roll of lands
in the area, including the owners of any roads in the area:
(b) The owner or owners, as shown by the last revised assessment roll, of lands in the area
rqlresenting at least 60/o of the hectarage in the area;
(c) Where a drainage works is required for a road of part thereof, the engineer, road
superintendent or person having jurisdiction over such road or part, despite subsection 61(5);
(d) Where a drainage works is required for the drainage of lands used for agricultural purposes,
the Director.
The Drainage Act provides that Council must give consideration to the petition and, within thirty days
(Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed
then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario
Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30
days.
It may be difficult for Council to make a decision on the validity of the petition as it is based on
definition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition they
submit, however the area must be defined by an engineer at the "on-site meeting" to determine the
validity of the petition.
Staff Report DR2009-007 regarding Petition for Drainage from...
Page 145 of 291
Staff Report DR2009-007
June 18,2009
If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16):
(a) each petitioner;
(b) the Clerk of each local municþality that may be affected;(c) the Conservation Authority that may be affected;(d) the Ministry of Natural Resources;(e) The Ministry of Agriculture, Food & Rural Affairs.
The Municþality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed.
The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the
drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment.
Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a written
notice, speciffing the time and place of an "on-site meeting". The notice must be served seven days
prior to the proposed site meeting.
Staff Comments:
The land in question is located in the village of Vienna, on the west side of Plank Road. A site visit with
the proponents revealed that their lands receive surface water from Plank Road, via storm culverts under
Plank Road that discharge onto their property. This land is lower than the surrounding roads on all sides,
therefore, no water on their lands can outlet to the adjacent Otter Creek.
Strategic Plan Goals:
Goal#5: Develop a new and improved infrastructure network.
Recommendations:
TIIAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the
Petition for drainage works by Jan Collins and John Pedersen.
AND TIIAT Staff Report DR2009-002 regarding the petition for drainage and for drainage
improvement be received.
AND TIIAT Council wishes to proceed with this matter and appoints Spriets Associates,
Engineers, to prepare a preliminary report on the proposed drainage area, pursuant to Section 5
of the Drainage AcÇ for Council's consideration.
Respectfu lly submitted,
Bitt
Drainage Su
Staff Report DR2009-007 regarding Petition for Drainage from...
Page 146 of 291
1
Munlclp¡l World Llmlted. St. Thomãs, Ontarlo
Form No. 236-A
We, being owrlers, as- shown
"r E Le tAJ
PETITION FOR DRAINAGE WORK
( csvir rVby the last revised assessment roll, of lands in the
in tneitluMt¿lØÁl-lY or. &,< y tnû , rer¡uirirrg ctrainage,
rea more particularly described as follows:he a:r ?rn* 5Y LoTs v r/0 ?T l"r 9,
/ I?T LoTS
that t
s
l)csc¡ibc thc
arcu l:5,
ntctcs and
llou nrls, ttiv-
lrr¡¡ ench lnt
and pnrt rrf
krl, ntrnrhcr
of cortccs-
sion or
slrect, înd
itcrcs tn
enclt lot or
¡rnrt of lot.
ÆknJ-rc-s+s
N
'1tt/G LoT
hereby petìtion
,38 Aelps
may be drained by means of a dra works.
SIGNAT'URJi OF OWNER MUNICIPAI-I'TY
Staff Report DR2009-007 regarding Petition for Drainage from...
Page 147 of 291
Page 148 of 291
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public Works
SUBJECT: Hot Mix Transporter Tender
DATE: June 9,2009
FILE: F \<
NUMBERzPW 2009-12
Purpose
This report is to present recommendations from the Manager of Public Works regarding the tender
from Heat Design Equipment for a Hot Mix Transporter for the Municipality of Bayham.
Background
Council has discussed a desire to ensure that the Municipality can fill potholes during both winter
and summer months and the system allows the mixture to stay in the pothole thereby eliminating the
cost of redoing the job with inferior products. The proposed basis of the acceptance of this tender is
to ensure the Municipality has a most cost effective method of providing a smooth driving surface for
the citizens of within the Municipality of Bayham. The Hot Mix Transporter will allow the
Municipality to show a more environmentally consciences approach as we will use recycled asphalt
in order to fill potholes and utility cuts through out the winter season. The Hot Mix Transporter will
allow the Municipality to work with the machine through the summer and winter months making the
costing more attractive than a single season machine.
Staff Comments
The Manager of Public Works indicates a preference to acquire the three year old Hot Mix
Transporter from Heat Design Equipment Inc at a tender price of $13,000 plus applicable taxes. The
2009 budget amount is $25,000 for supply of Hot Mix Transporter. Under the Strategic Priorities
Goal #2 (Ensure reliable, well maintained and secure infrastructure) subsection 2 we have meet this
parameter of the priorities with this By-Law ensure a standard system for the Municipal roadways.
Attachments
1. Summation of Bid Results
2. Tenders
Strategic Plan Goal(s)
l. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Council authorize the acquisition of the Hot Mix Transporter from Heat Design Equipment
Inc. in accordance with the tender submitted June 2, 2009, at a price of $ I 3,000 plus applicable taxes.
Respectfully submitted,Reviewed B
ll
Staff Report PW2009-12 regarding Hot Mix Transporter Tender....
Page 149 of 291
Company
Heat Design Equip. Inc
Heat Design Equip. Inc
Marathon Equip. Inc
Marathon Equip. Inc
Cost
$ 14,690.00
$ 26,295.10
$ 23,673.50
s 26,939.20
Age
3 years
New
New
New
'Warranty
One Year
One Year
One Year
One Year
Note: All prices include applicable taxes
Staff Report PW2009-12 regarding Hot Mix Transporter Tender....
Page 150 of 291
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public Works
SUBJECT: Steel Insulating Siding Works Garage
DATE: June 9,2009
FILE: f \8
NUMBER: PV/ 2009-13
Purpose
This report is to present recommendations from the Manager of Public Works regarding the tender
from Ed Matthews Construction regarding the supply and installation of Steel Insulated Siding on the
Public Works Garage.
Background
Council has discussed controlling the loss of heat and energy within the Municipalities buildings.
Recently a report stated the Public V/orks Garage was inefficient in saving heating costs and the
building should be insulated and have siding placed on it to save energy. Public Works wrote tenders
asking for contractors to price insulation and steel siding on the building at 8354 Plank Road and
herein are the results. We feel we should recover our costs in several years as we eliminate a very
drafty and cold building and stop the heat from escaping into the outdoors through out the winter.
Staff Comments
The Manager of Public Works indicates a preference to ensure that the Public Works Building will
fulfill our aims to decrease heat and energy loss, which has been evident the past several years. The
repairs by Mr. Matthews's totals 526,431.76 plus applicable taxes. The 2009 budget includes an
amount of $ 25,000 for renovation to Public Works Building. The Municipal Treasurer has applied
for a grant, which may offset some of the cost of the renovations. This project falls within Goal # 1
(Practice responsible financial management) subsection 5 to initiate an energy audit of the building,
and within Goal #7 (Promote excellence in environment stewardship) subsection 4 to implement
green energy options for municipal facilities.
Attachments
Summation of Bid Results
Tenders
Draft By-Law No. 2009-084 To authorize the execution of a contract agreement with Ed
Matthews Construction for the supply and installation of siding insulated siding.
Strategic Plan Goal(s)
1. Goal #1 - Practice responsible financial management
2. Goal #7 - Promote excellence in environment stewardship
Recommendation
TIIAT By-Law No. 2009-084, to authorize the execution of a contract agreement with Ed Matthews
Construction for the supply and installation of steel insulated siding be presented to Council for
enactment.
1.
2.
3.
Gerry LeMay, Manager Public Works
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 151 of 291
Company Cost ComPlete WarrantY
Ed Matthews Construction $ 291291.89 60 days Twenty Five Years
D.\il Fehr Construction $ 38,640.00 7 days 12 months
Note: All prices include applicable taxes
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 152 of 291
THE CORPORATION OT'THE
MT]NICIPALITY OF' BAYHAM
BY-LAW NO.2009-084
A BY-LAW TO AUTHORIZE THE EXECUTION
OF A CONTRACT AGREEMENT WITH ED MATTHEWS CONTSTRUCTION
FOR THE SUPPLY AND INSTALLATION OF STEEL INSULATED SIDING
WHEREAS Ed Matthews Construction submitted the low tender, June 2nd, 2009 for the supply
and installation of steel insulated siding on the municipal public works garage located at 8354
Plank Road;
AND WHEREAS the Council of the Corporation of the Municipalþ of Bayham is desirous of
entering into a contract agreement with Ed Matthews Construction to undertake the works in
accordance with the said tender.
THEREFORE THE COTJNCIL OF THE CORPORATION OX'THE MT'NICIPALITY
OF'BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized to execute a contract
agreement with Ed Matthews Construction to undertake the supply and installation of steel
insulated siding at 8354 Plank Road in accordance with the specifications and scope of work
as outlined in the tender documents dated June 2, 2009 af a contract price of Twenty Six
Thousand, Four Hundred, Thirty One Dolla¡s, Seventy Six Cents (526,431.76) exclusive of
taxes.
2. TIIAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AI\D FINALLY PASSED THIS 18tü
DAY OF JUNE, 2009.
MAYOR CLERK
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 153 of 291
THE MUNICIPALITY OF BAYHAM
REQUEST FOR TENDER
SUPPLY AND INSTALLATION OF STEEL INSULATED S'D'NG
ON THE PUBLIC WORKS GARAGE
Proposals are invited by the Municipality of Bayham, Straffordville, Ontario, NOJ 1Y0,
until I l:00:59 (hr.:min.:sec.) a.m., local time, as recorded on the time clock located in
the Municipal Offices, 9344 Plank Rd, Straffordville, Ontario, on Tuesday, June 2,
2009.
lM/e, the undersigned,
having carefully read and considered the conditions and specifications for the supply
and installation of steel insulated siding on the Public Works Garage do hereby offer to
provide the goods and services as specified and described herein to The Municipality of
Bayham for the following:
Amount:
Goods & Services Tax:
Provincial Sales Tax:
TOTAL AMOUNT:
$
$
#,i
q
6431,\ lo
l3zl ,5
THE LOWEST OR ANY PROPOSAL OR ANY PART OF ANY TENDER NOT
NECESSARILY ACCEPTED.
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 154 of 291
TITLE
ADDRE
Page 2
SUPPLY AND INSTALLATION OF STEEL INSIILATED S'D'NG ON THE
PUBLIC WORKS GARAGE, 8354 Plank Road
tf my/our tender is accepted, ltWe agree to provide complete fulfillment of
this proposal call within 6? days from the date of notification of
acceptance by The Municipality of Bayham.
SIGNED TELEPHONE NO. 5n -R74 -1|T2-4
COMPANY NAME No. 5fg- tr?I- IL{zs
P.S.T. Vendor's Permit No.
-G.S.T. Registration No. I lo'tí - SzsF - RPcrÐl
ACCEPTANCE
ACCEPTED ON BEHALF OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM
THIS DAY OF 2009.
MAYOR CIW CLERK
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 155 of 291
truck,cab,chassis,plow&box1 -42
Page 3
CONDITIONS
SPECIAL PROVISIONS;
1. lf and wherever in the specifications a brand name, make, name of any
manufacturer, trade name or vendor catalogue number is mentioned, it is for the
purpose of establishing a grade or quality of goods and services, only, unless
specified otherwise. Since the Municipality of Bayham does not wish to rule out
other competition and equal brands or makes, the phrase "or approved equal"
may be added. However, if goods and services other than the specified is bid, it
is the vendor's responsibility to name such goods and services within his bid and
to prove to the Municipality of Bayham that said goods and services is equal to
the specifications and to submit brochures, samples and/or specifications in
detail or item(s) bid. The Municipality of Bayham shall be the judge concerning
the merits of tenders submitted.
2. ln the event of any discrepancy between the unit price and the extension(s), the
unit price shall govern.
GENERAL:
1. All questions respecting this tender call should be directed to Mr. Gerry
LeMay, Public Works Manager, telephone 519-866-5521.
2. Taxes:
Goods & Services Tax and Provincial Sales Tax are applicable and shall be
shown in the appropriate specified spaces for bidding purposes.
3. Telegraphic, telephone or facsimile tenders will not be accepted.
4. Tender may only be withdrawn prior to the closing date upon providing a written
request.
5. Tender will be opened and read publicly and bidders may be present or be
represented at all openings.
6. The tender declares that this tender is made without any connection, knowledge,
comparison of fígures or arrangement with any other person or persons making a
proposal for the same goods and services, and is in all respects fair and without
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 156 of 291
7.
collusion or fraud.
The Municipality of Bayham is not liable for any costs incurred by the proposal in
responding to this tender.
Page 4
CONDITIONS
GENERAL; (Cont'd)
a) Responses or notations to a Tender Call which provides a condition of sale or
any other attachment which alters the conditions or specifications, or makes it
subordinate, may be cause for rejection, at the option of the Municipality of
Bayham
b) Points required or intended to be made to reflect changes herein shall be
clearly set out in a separate letter, which shall be appended hereto.
Tenders having any erasures or corrections shall be initialed by the tender in ink.
All tenders shall be typewritten or filled in with pen and ink and bids shall be
signed in ink.
a) The Municipality of Bayham reserves the right to accept or reject any or all
tender, in whole or in part, to waive irregularities, minor variances and
technicalities as determined suitable in the opinion of the Municipality of
Bayham.
b) The successful tender will be notified subsequent to the acceptance of such
tender by the Municipality of Bayham. Such notification will be dispatched as
promptly as possible from the date set for closing.
All goods and services shall be delivered F.O.B. destination Straffordville,
Ontario, and shall remain the property of the tender until a physical inspection is
made and thereafter accepted to the satísfaction of the Municipality of Bayham in
compliance with conditions and specifications described herein. All respective
insurance coverage shall be the responsibility of the tender until acceptance is
given by the Municipality of Bayham.
Where the supply of goods are bid on by an out of town supplier, a collect
telephone number is to be supplied.
No extra charges will be permitted unless written authorization is obtained from
the Municipality of Bayham.
a) The total price and payment is to be shown and made in Canadian Funds;
b) Cash discounts may be offered by the proposal for prompt payment of
invoices but such cash discount will not be taken into consideration in
determining which is the low tender unless such discount is based on
payment of invoice not less than twenty (20) days after satisfactory delivery
and/or the date on which the invoice is received, whichever is later.
8.
9.
10.
11.
12.
13.
14.
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 157 of 291
15.
c) Unless othen¡rise specified, the Municipality of Bayham will make payment of
accounts within thirty (30) days of either the date on which the goods and
servíces have been accepted to the satisfaction of the Municipality, or the
date on which the invoice is received, whichever is later.
Page 5
CONDITIONS
GENERAL; (Cont'd)
Time shall be of the essence for any orders placed as a result of this tender.
Failure of a tender to deliver within the time specified or within a reasonable time,
as interpreted by the Municipality of Bayham, or failure to make replacements of
rejected goods and services, when requested, will constitute authority for the
Municipality of Bayham to cancel such orders or any part thereof, without
obligation, or will constitute authority for the Municipality of Bayham to purchase
in the open market to replace the goods and services rejected or not delivered.
The Municipality of Bayham reserves the right to authorize immediate purchases
in the open market against rejections on any contract when necessary. On all
such purchases, the Bidder agrees to promptly reimburse the Municipality of
Bayham for the excess costs occasioned by such purchases. Such purchases
may be deducted from the contract quantities.
The tender warrants that there has been no violation of copyrights or patent
rights in manufacturing, producing or selling the goods and services shipped or
ordered as a result of this tender and the proposal agrees to hold the Municipality
of Bayham harmless from any and all liability, loss, expense, action or suit
occasioned by any such violations.
The tender agrees to hold the Municipality of Bayham harmless from any and all
liability, loss, expense, action or suit occasioned by any malfunction of the goods
and services provided.
The tender warrants that the goods and services supplied to the Municipality of
Bayham conforms in all respects to the standards set forth by Federal and
Provincial agencies and failure to comply with this conditions will be considered a
breach of tender.
The successful tender will not, without the written consent of the Municipality of
Bayham, make any assignment or any subcontract for the execution of any
goods and services hereby bid on.
20. Should the proposal find discrepancies in, or omissions from the conditions and
specifications, or should he/she be in doubt as to their meaning, he/she shall
notify the Admínistrator, who may, if necessary, send written addenda to all
proposals.
16.
17.
18
19.
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 158 of 291
22.
21.No bidder is relieved from supplying all components necessary to render the
goods and services fit for the use specified ín the governing documents merely
because detailed conditions and specifications on the various components are
not set out in the documents.
Page 6
CONDITIONS
GENERAL; (Cont'd)
The submission of a signed tender document to the Municipality of Bayham shall
be deemed to constitute an "lrrevocable Offer" which may be accepted, at the
option of the Municipality of Bayham, by:
a) written acknowledgement of acceptance, and/or
b) contract in writing
and upon such acceptance of the terms, responsibilities, and specifications
herein set forth shall be confirmed and binding upon the Municipality of Bayham
and the proposal.
The failure of either party at any time to require performance by the other party of
any provision hereof shall in no way affect his/her right thereafter to enforce such
provision or to seek damages for the breach thereof. Successful proposals,
including those outside the Province of Ontario, agree that the rights of all parties
shall be governed by the laws of Ontario. lt is agreed between the parties that
neither party shall be held responsible for damages caused by delay or failure to
perform his/her undertakings hereunder when such delay or failure is due to
fires, strikes, floods, acts of God or the Queen's enemies, lawful acts of public
authorities, or delays or defaults caused by common carriers, which cannot
reasonably be foreseen or provided against.
The submission of a tender shall be deemed proof that the proposal has satisfied
himself/herself as to all the provisions of the tender, all the conditions which may
be encountered, what goods and services he/she will be required to supply, or
any other matter which may enter into the carrying out of the supply of goods and
services referred to in the tender, and no claims will be entertained by the
Municipality of Bayham based on the assertion by the tender that he/she was
uninformed as to any of the requirements of the proposal.
ln case of default of the proposal, the Municipality of Bayham reserves the right
to procure the goods and services from other sources and any added expense
will be charged to the undersigned tender.
23.
24.
25.
26.The bidder agrees to indemnify and save harmless the Municipality of Bayham
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 159 of 291
and all Municipal officers, employees, servants and agents; officers, employees,
servants and agents of its Boards and Commissions and volunteers, from all
claims, costs, actions, suits, damages or expenses which may arise by reason of
the execution of his/her tender or the performance of any of the terms of his/her
tender or ín any way incidental to the tender.
Page 7
CONDITIONS
GENERAL; (Cont'd)
27. Thís indemnification shall also apply in respect of any claims for injuries or
damages that may be sustained by the bidder or any of his employees during the
performance and fulfillment of this tender. Should the Municipality of Bayham
receive any demand or claim arising out of the performance of this tender, the
bidder shall pay to the Municipality of Bayham such claims. The bidder shall
also pay to the Municipality of Bayham any demand, cost, charge, damages or
expenses which may be paid or incurred by the Municipality of Bayham or any of
its servants, officers or agents in settlement of or on account of the payment for
any loss, damages or expenses payable by the Municipality of Bayham or its
officers, servants and agents, and any monies payable by the Bidder under the
terms and conditions of this tender may be deducted from monies payable under
this tender which are then remaining in the possession of the Municipality of
Bayham on account of this tender, and to any court of competent jurisdiction as
monies paid on behalf of the Bidder.
28. a) Bidder must use the tender form furnished by the Municipality of
Bayham. Failure to comply may cause the tender to be rejected.
b) Tender submissions, properly endorsed and sealed in the envelope
provided for the purpose and clearly marked as to contents, will be received
by the Municipal Office, P.O. Box 160, 9344 Plank Road, Straffordville,
Ontario, NOJ 1Y0, until 1l:00:59 (hr.: min.: sec.) â.ñ., local time, as
recorded on the clock located on the counter in the Municipal Building, 9344
Plank Rd, Straffordville, Ontario, on Tuesday June 2,2009.
c) Bidder must be submitted by the specified time of closing to receive
consideration of acceptance.
- Bidder shall carry a minimum insurance of $ 2,000,000 and name the
Municipality of Bayham as an additional insured to their insurance
policy during the length of the project.
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 160 of 291
MUNICIPALITY OF BAYHAM
SPECIFICATIONS FOR SUPPLY AND INSTALLATION OF
STEEL INSULATED SIDING ON THE
PUBLIC V/ORKS GARAGE AT 8354 PLANK ROAD
DETAILED SPECIFICATIONS :
Work involves installing new vertical steel siding over existing
walls of old section of Works Building.
- ( 1" insulation)
- remove existing horizontal siding at end walls and make
substrata good
- remove existing Works Yards sign from front of building
and set aside for reuso
- All existing exterior light and electrical appurtenances to
remain, to be worked around with appropriate flashing
- Remove front door enclosure, and reinstall after siding is
installed
- Determine if existing door jam metal wrap is adequate for
water tight connection with new wall cladding, if not,
include price to remove and install new jam wrap to match
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 161 of 291
siding trim on all overhead doors
- Install 1 X 3 horizontal funing strips at 24" spacing to all
exterior walls, siding will extend from underside soffit to
6" above finished grade
- Install 1" Styrofoam clad mate rigid foam insulation
between furring strips
Install vertical steel siding to furring strips. Use Vicwest
Ultravic (E) 29GA Prepainted Cororite siding (color to be
chosen by Manager of Public 'Works after price is verif,red)
- Install all required corner mouldings, jmoulds around
existing doors and windows etc.
BTIILDING PERMIT
Shall be responsibility of Municipality "*....(....
No
FRIEGHT
Shall be the responsibility of contractor y"r.....(.. No
WARRANTY
- State warranty period in months/ years for parts e5 Y Rs
- State warranty period in months/years for service 3q YR.<
- All warranty work F.O.B. Straffordville V"r....(-... No
(Works Garage 8354 Plank Road)
DELI\¡ERY
- State the maximum number of calendar days
required to deliver the order complete Speciff... .¿.A...Þ.*Í.5...
Delivery to the site to be included Yes.. .¿....No
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 162 of 291
DEYIATIONS
- If any of the specifications cannot be meet please provide information as
to the reason for not meeting the request.
Staff Report PW2009-13 regarding Steel Insulating Siding Wor...
Page 163 of 291
Page 164 of 291
CORPORATION OF THE MUNICIPALITY OF BAYHAM I
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public Works
SUBJECT: Supply and Install Sand/Salt Shed
DATE: June 9,2009
FILE: É I ß
NUMBER: PW 2009-14
Purpose
This report is to present recommendations from the Manager of Public Works regarding the tender
from Cover-All Building Systems for the Supply and Installation of Sand/Salt Shed for the
Municipality of B ayham.
Background
Council has discussed a desire to ensure that the Municipality of Bayham does not run out of
materials during the winter months when sanding/salting of streets is imperative to provide a safe
means of transportation for the citizens and visitors to Bayham. Presently our means of storing winter
abrasives allows for very few storms and in the event of an elongated storm system we may not have
the ability to supply materials on the roadways. The Mayor and Council have shown a very
progressive nature in using materials, which are environmentally friendly and cost effective and now
show foresight in allowing for storage of materials in the event of prolonged storms.
Staff Comments
The Manager of Public Works indicates a preference to ensure that the Cover-All Building will fulfill
the claims. The Cover-All Building System tender totals S 720,470.80 plus applicable taxes. The
2009 budget amount is $ 180,000 for a sand/salt containment unit. Public Works will use
approximately $ 25,000 in preparing the site for the sand/salt containment unit. Under the Strategic
Priorities Goal #2 (Ensure reliable, well maintained and secure infrastructure) subsection 3 we have
meet this parameter of the priorities with this By-Law ensure a standard system for the Municipal
roadways.
Attachments
Summation of Bid Results
Tenders
Draft By-Law No. 2009-085 To authorize the execution of an agreement with Cover-All Building
Systems of Ontario for the supply and installation of a Sand/Salt shed.
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT By-Law No. 2009-085 to authonze the execution of an agreement with Cover-All Building
Systems of Ontario for the supply and installation of a Sand/Salt Shed be presented to Council for
enactment.
1.
,)
J.
Respectfully submitted,
lic Works
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 165 of 291
Company Cost Age 'lVarranty
Cover-All Building System 8126,494.34 New Fabric -10 years
Truss - 15 years
Storage Systems Constr. $ 1361447.50 New 10 years
5 years
Storage System Constr. $ 157,500.00 New
Note: All prices include applicable taxes
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 166 of 291
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2009-085
A BY-LAW TO AUTHORIZE THE EXECUTION
OF'A CONTRACT AGREEMENT }VITH
COVER-ALL BTIILDING SYSTEMS OF ONTARIO
FOR THE STJPPLY AND INSTALLATION OF A SAND/SALT SHED
WIIEREAS Cover-All Building Systems of Ontario submitted the low tender, June 2nd, 2009
for the supply and installation of a sand and salt shed at the municipal public works garage
located at 83 54 Plank Road;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement with Cover-All Building Systems of Onta¡io to undertake the
works in accordance with the said tender.
THEREFORE THE COTJNCIL OF THE CORPORATION OF THE MTJNICIPALITY
OF'BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized to execute a contract
agreement with Cover-All Building Systems of Ontario for the supply and installation of a
sand and salt shed at 8354 Plank Road in accordance \Mith the specifications and scope of
work as outlined in the tender documents dated June 2, 2009 at a contract price of One
Hundred Twenty Thousand, Four Hundred, Seventy Dollars, Eighty Cents ($120,470.80)
exclusive of taxes.
2. TIIAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th
DAY OF JUNE, 2009.
MAYOR CLERK
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 167 of 291
THE MUNICIPALITY OF BAYHAM
REQUEST FOR TENDER
SUPPLY AND INSTALLATION OF SAND/SALT SHED
Proposals are invited by the Municipality of Bayham, Straffordville, Ontario, NOJ 1Y0,
until 11 :00:59 (hr.:min.:sec.) a.m., local time, as recorded on the time clock located in
the Municipal Offices, 9344 Plank Road, Straffordville, Ontario NOJ 1Y0, on Tuesday,
June 2,2009.
l/ìtVe, the undersigned,
with business premises at
having carefully read and considered the conditions and specifications for the supply
and installation of sand/salt storage shed do hereby offer to provide the goods and
services as specified and described herein to The Municipality of Bayham for the
following:
ty'aé zt/ô
Amount:
Goods & Services Tax:
Provincial Sales Tax:
TOTAL AMOUNT:
-g
THE LOWEST OR ANY PROPOSAL OR ANY PART OF ANY TENDER NOT
NECESSARILY ACCEPTED.
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 168 of 291
Page 2
SUPPLY AND INSTALLATION OF SAND/SALT SHED
If my/our tender is accepted, l/We agree to provide complete fulfillment of
this proposal call within ¿4 days from the date of notification of
acceptance by The Municipality of Bayham.
SIGNED TELEPHoNE No. 5I ? - 528 - 2?ZZ
FAX No. 5tç -.Ã- q - 287ôCOMPANY NAME 4n--, - /¿¿-
TITLE ßrtt n,'r, ta,rtsr', 7.zr¡,//P.S.T. Vendor's Permit No.45Æ=5tg /
ADDRESS Kß- * /c.S.T. Resistratio n No. 86? 032 2+6 xr
37é5 t 4rrtA¿rce-v , Zue.rn ,, ¿^ '7ttzt¿)
ACCEPTANCE
ACCEPTED ON BEHALF OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM
THIS DAY OF , 2009.
MAYOR CITY CLERK
truck,cab,chassis,plow&box1 -42
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 169 of 291
Page 3
CONDITIONS
SPECIAL PROVISIONS:
1. lf and wherever in the specifications a brand name, make, name of any
manufacturer, trade name or vendor catalogue number is mentioned, it is for the
purpose of establishing a grade or quality of goods and services, only, unless
specified otherwise. Since the Municipality of Bayham does not wish to rule out
other competition and equal brands or makes, the phrase "or approved equal"
may be added. However, if goods and services other than the specified is bid, it
is the vendor's responsibility to name such goods and services within his bid and
to prove to the Municipality of Bayham that said goods and services is equal to
the specifications and to submit brochures, samples and/or specifications in
detail or item(s) bid. The Municipality of Bayham shall be the judge concerning
the merits of tenders submitted.
2. ln the event of any discrepancy between the unit price and the extension(s), the
unit price shall govern.
GENERAL:
1. All questions respecting this tender call should be directed to Mr. Gerry
LeMay, Public Works Manager, telephone 519-866-5521.
2. Taxes:
Goods & Services Tax and Provincial Sales Tax are applicable and shall be
shown in the appropriate specified spaces for bidding purposes.
3. Telegraphic, telephone or facsimile tenders will not be accepted.
4. Tender may only be withdrawn prior to the closing date upon providing a written
request.
5. Tender will be opened and read publicly and bidders may be present or be
represented atãl openings.
6. The tender declares that this tender is made without any connection, knowledge,
comparison of figures or arrangement with any other person or persons making a
proposal for the same goods and services, and is in all respects fair and without
collusion or fraud.
7. The Municipality of Bayham is not liable for any costs incurred by the proposal in
responding to this tender.
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 170 of 291
L
Page 4
CONDITIONS
GENERAL; (Cont'd)
a) Responses or notations to a Tender Call which provides a condition of sale or
any other attachment which alters the conditions or specifications, or makes it
subordinate, may be cause for rejection, at the option of the Municipality of
Bayham
b) Points required or intended to be made to reflect changes herein shall be
clearly set out in a separate letter, which shall be appended hereto.
Tenders having any erasures or corrections shall be initialed by the tender in ink.
All tenders shall be typewritten or filled in with pen and ink and bids shall be
signed in ink.
a) The Municipality of Bayham reserves the right to accept or reject any or all
tender, in whole or in part, to waive irregularities, minor variances and
technicalities as determined suitable in the opinion of the Municipality of
Bayham.
b) The successful tender will be notified subsequent to the acceptance of such
tender by the Municipality of Bayham. Such notification will be dispatched as
promptly as possible from the date set for closing.
All goods and services shall be delivered F.O.B. destination Straffordville,
Ontario, and shall remain the property of the tender until a physical inspection is
made and thereafter accepted to the satisfaction of the Municipality of Bayham in
compliance with conditions and specifications described herein.' All respective
insurance coverage shall be the responsibility of the tender until acceptance is
given by the Municipality of Bayham.
Where the supply of goods are bid on by an out of town supplier, a collect
telephone number is to be supplied.
No extra charges will be permitted unless written authorization is obtained from
the Municipality of Bayham.
a) The total price and payment is to be shown and made in Canadian Funds;
b) Cash discounts may be offered by the proposal for prompt payment of
invoices but such cash discount will not be taken into consideration in
determining which is the low tender unless such discount is based on
payment of invoice not less than twenty (20) days after satisfactory delivery
and/or the date on which the invoice is received, whichever is later.
c) Unless otherwise specified, the Municipality of Bayham will make payment of
accounts within thirty (30) days of either the date on which the goods and
services have been accepted to the satisfaction of the Municipality, or the
date on which the invoice is received, whichever is later.
9.
10.
11.
12.
13.
14.
I
I
r
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 171 of 291
Page 5
CONDITIONS
GENEBAL; (Cont'd)
15. Time shall be of the essence for any orders placed as a result of this tender.
Failure of a tender to deliver within the time specified or within a reasonable time,
as interpreted by the Municipality of Bayham, or failure to make replacements of
rejected goods and services, when requested, will constitute authority for the
Municipality of Bayham to cancel such orders or any part thereof, without
obligation, or will constitute authority for the Municipality of Bayham to purchase
in the open market to replace the goods and services rejected or not delivered.
The Municipality of Bayham reserves the right to authorize immediate purchases
in the open market against rejections on any contract when necessary. On all
such purchases, the Bidder agrees to promptly reimburse the Municipality of
Bayham for the excess costs occasioned by such purchases. Such purchases
may be deducted from the contract quantities.
16. The tender warrants that there has been no violation of copyrights or patent
rights in manufacturing, producing or selling the goods and services shipped or
ordered as a result of this tender and the proposal agrees to hold the Municipality
of Bayham harmless from any and all liability, loss, expense, action or suit
occasioned by any such violations.
17. The tender agrees to hold the Municipality of Bayham harmless from any and all
liability, loss, expense, action or suit occasioned by any malfunction of the goods
and services provided.
18 The tender warrants that the goods and services supplied to the Municipality of
Bayham conforms in all respects to the standards set forth by Federal and
Provincial agencies and failure to comply with this conditions will be considered a
breach of tender.
19. The successful tender will not, without the written consent of the Municipality of
Bayham, make any assignment or any subcontract for the execution of any
goods and services hereby bid on.
20. Should the proposal find discrepancies in, or omissions from the conditions and
specifications, or should he/she be in doubt as to their meaning, he/she shall
notify the Administrator, who may, if necessary, send written addenda to all
proposals.
21. No bidder is relieved from supplying all components necessary to render the
goods and services fit for the use specified in the governing documents merely
because detailed conditions and specifications on the various components are
not set out in the documents.
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 172 of 291
23.
Page 6
CONDITIONS
GENERAL; (Cont'd)
The submission of a signed tender document to the Municipality of Bayham shall
be deemed to constitute an "lrrevocable Offer" which may be accepted, at the
option of the Municipality of Bayham, by:
a) written acknowledgement of acceptance, and/or
b) contract in writing
and upon such acceptance of the terms, responsibilities, and specifications
herein set forth shall be confirmed and binding upon the Municipality of Bayham
and the proposal.
The failure of either party at any time to require performance by the other party of
any provision hereof shall in no way affect his/her right thereafter to enforce such
provision or to seek damages for the breach thereof. Successful proposals,
including those outside the Province of Ontario, agree that the rights of all parties
shall be governed by the laws of Ontario. lt is agreed between the parties that
neither party shall be held responsible for damages caused by delay or failure to
perform his/her undertakings hereunder when such delay or failure is due to fires,
strikes, floods, acts of God or the Queen's enemies, lawful acts of public
authorities, or delays or defaults caused by common carriers, which cannot
reasonably be foreseen or provided against.
The submission of a tender shall be deemed proof that the proposal has satisfied
himself/herself as to all the provisions of the tender, all the conditions which may
be encountered, what goods and services he/she will be required to supply, or
any other matter which may enter into the carrying out of the supply of goods and
services referred to in the tender, and no claims will be entertained by the
Municipality of Bayham based on the assertion by the tender that he/she was
uninformed as to any of the requirements of the proposal.
ln case of default of the proposal, the Municipality of Bayham reserves the right
to procure the goods and services from other sources and any added expense
will be charged to the undersigned tender.
26.The bidder agrees to indemnify and save harmless the Municipality of Bayham
and all Municipal officers, employees, servants and agents; officers, employees,
servants and agents of its Boards and Commissions and volunteers, from all
claims, costs, actions, suits, damages or expenses which may aríse by reason of
the execution of his/her tender or the performance of any of the terms of his/her
tender or in any way incidental to the tender.
24.
25.
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 173 of 291
Page 7
CONDITIONS
GENERAL: (Cont'd)
27. This indemnification shall also apply in respect of any claims for injuries or
damages that may be sustained by the bidder or any of his employees during the
performance and fulfillment of this tender. Should the Municipality of Bayham
receive any demand or claim arising out of the performance of this tender, the
bidder shall pay to the Municipality of Bayham such claims. The bidder shall also
pay to the Municipality of Bayham any demand, cost, charge, damages or
expenses which may be paid or incurred by the Municipality of Bayham or any of
its servants, officers or agents in settlement of or on account of the payment for
any loss, damages or expenses payable by the Municipality of Bayham or its
officers, servants and agents, and any monies payable by the Bidder under the
terms and conditions of this tender may be deducted from monies payable under
this tender which are then remaining in the possession of the Municipality of
Bayham on account of this tender, and to any court of competent jurisdiction as
monies paid on behalf of the Bidder.
28. a) Bidder must use the tender form furnished by the Municipality of
Bayham. Failure to comply may cause the tender to be rejected.
b) Tender submissions, properly endorsed and sealed in the envelope provided
for the purpose and clearly marked as to contents, will be received by the
Municipal Office, P.O. Box 160, 9344 Plank Road, Straffordville, Ontario, NOJ
1Y0, until 11:00:59 (hr.: min.: sec.) a.m., local time, as recorded on the
time clock located on the counter in the Administrative Services Department
(which time will be deemed to be taken as conclusive of the time), on
Tuesday June 2, 2009.
c) Bidder must be submitted by the specified time of closing to receive
consideration of acceptance.
17. Bidder shall carry a minimum $ 2,000,000 insurance and name the
Municipality of Bayham as an additional insured to the policy while
engaged in the project.
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 174 of 291
MUNICIPALITY OF BAYHAM
SPECIFTCATIONS FOR SUPPLY AND
INSTALLATION OF SAND/SALT SHED
AT 8354 PLANK ROAD
DETAILED SPECIFICATIONS :
1. DIMENSIONS
Estimated dimensions 60 'X 80 '
2. FOUNDATION
Duraweavell I2.5 oz cover
Color to be selected at later date
Fabric included must be fire rated to meet
Building code
speclry ...é9-.|...tr ....f. 8'
Yes ¿. No
Yes...l. *o.
8' precast wall engineered for building delivered and
assembled on site
turvvrvs rvt vurru,
y"r.....(-... No
Must conform to current building code and Building
Officials acceptance of engineering Yes.. .(.. No
3. COVERING
Fabric must be warranted for 10 years y"r...( No
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 175 of 291
4. TRUSS
Trusses must be warranted for a minimum
of 15 years
Building to have an approximate outside dimension of _60 feet in width and 80-
feet in length. Building to include l-enclosed end wall and 1-end open.
Yes...(.....No.
Foundation to consist of an 8' high pre-cast wall foundation as per building
requirements, mounted on compacted level site, site preparation by
Municipality of Bayham Yes á No
Building shall provide minimum 14 feet clearance on the side wall measured 4 feet
in from the outside of the building plus the foundation wall height and shall
have a minimum interior clearance at the centre of 30 feet plus the
foundation height.
Building truss arches are to be of Molten Zinc V/elded Triple Coated
GatorshieldrM Corrosion protected Viper SteelrM providing a corrosion
resistance of 2000 hours as per ASTM B 117-90. All welds are to be
sandblasted and protected with molten zinc. Welds are to be in accordance
with CSA Standing W41 .l certification. The manufacturer is to provide a
15 year pro-rata warranty against the chipping or flaking of the coating.
Acceptable products:
@ GätorshieldrM Tubing
b.) Aluminum
Steel tubing shall have structural and mechanical properties ASTM A-500 of 65
KSI (tension ultimate) and 55 KSI (yield). Continuous Structural V/ebbing
to be welded between high tensile steel tubing that comprises the truss.
Yes.. ...Y....No.
Trusses to be mounted to minimum 4" by I0V2" steel base plate, using king pin
connection. Yes......á...No..
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 176 of 291
All purlins supporting the structure shall be minimum2TlS inch and shall be
manufactured using Viper steel with GatorshieldrM for maximum corrosion
resistance and strength.
Building fabric cover is to be 12.5 ounce Duraweave II Fire-rated of a 16 x 16 ppi
woven high-density polyetþlene material, which shall have a 10 year pro-
rated factory warranty.
The building cover material is to be white on the underside with a choice of
colours on the outside using Duraweave II FRrM polyethylene material,
meeting ASTM E84 code requirements. Yes.. ..11.....No.
Fabric cover shall be installed as separate panels between the trusses using an
aluminum extrusion system affached to the outside of the steel truss
framework, fabric panels to be maximum 20'-0" wide. The opposing seams
must be overlapped and terminated as to create a weather seal between
panels. The joints of the panels must cover the extrusion, as to not leave any
extrusion exposed to the elements. Yes..á... No.
The cover is to be held securely in place by a series of 10,00p pound lashing
winches. Yes. . y'- . ...No
All bids shall be accompanied by a current BMEC approval number and
documentation as proof of Building Code compliance Section 3.1.15.1.(1) of
the Ontario Building Code.
The fabricator of the building of building components shall have successful
experience during the past 5 years, and be regularly engaged in the
fabrication of the type building meeting the requirements of this Section and
shall show evidence of having an adequate manufacturing facility,
equipment, and quality control equipment. The fabricator must provide
evidence that they have produced and constructed a minimum of 10 such
structures in the Province of Ontario in the last 3 yeaß. ,,
Yes.. ..\¿....No.
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 177 of 291
The structure supplier shall be a reputable manufacturer certified to ISO 9001:2000
Quality Management Systems Standard; shall have a direct experience in the
design, manufacture and installation of structures of the type specified
herein; shall operate according to a comprehensive quality system and shall
provide three references in use for at least 5 years. ,
Yes.. .{.... No.
5. ELECTRICAL
-Shall be the responsibility of the Municipality
6. BTIILDING PERMIT
Shall be responsibility of Municipality
7. FRIEGHT
Shall be the responsibility of contractor
8. END #1
Please specify end #1
9.END#2
Please specify end# 2
1.0. VENTILATION
Ventilation shall be (2) 24" X24" gable
end vents included
Fu'n/
specify... I e(.#.é. !......
Specify. ...Q.fâ.J..
No
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 178 of 291
11. SITE PREPARATION
Shall be the responsibility of the Municipality
12. WARRANTY
- State warranty period in months/ years for parts flS ?¿r- Sp¿'u ør 7aø¿+u
- State warranty period in months/years for service Hs ?¿zz- sP¿< t,t/ 7pnltcr<
- All wananty work F.O.B. Straffordville Yes...(..... No............
1.3. DELIVERY
- State the maximum number of calendar days
required to deliver the order complete Specify..... ....é-A.........
Delivery to the site to be included Yes.. ..L¿,...No.
14. DEVIATIONS
- If any of the specifications cannot be met please provide information as
to the reason for not meeting the request.
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 179 of 291
Please state the Municipalities or Business which have your structure (s)
MunicipalitylBusiness Year of Construction
l. K¿futont ot luttTaz¿¿o AÔê7
Z. t(A at oP /¿,/rt7ts:,/¿a
Contact
Ent
zttp¿ c/q¿¿-///LL
r,¿tla/7
2ôôt
AooÊ
æ66
2¿aê
Sc"zz à/ø¿tgt
4on¿ ¿4a-l
tus eø¿Af zøø/
þ4tc-Þ'tW7-
Sf¿.tnla flNS.
2ê6 ?Te PLtr,',-nJ
i0 oo7 7te flc-nr.)
.,-r/ t
5ÊSô-J **{
Ct./ o, 7a¿ana
Sr"ro s,a¿7 t¿a?
Staff Report PW2009-14 regarding Supply and Install Sand/Sal...
Page 180 of 291
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public W'orks
SUBJECT: Sweepster Broom for Loader
DATE: June 9,2009
FILE: [t t(
NUMBER: PW 2009-15
Purpose
This report is to present recommendations from the Manager of Public Works regarding the tender
from Strongco Equipment for supply and deliver of Angle Broom for Municipal Loader
Bacþround
The Municipality of Bayham, like many others, is often plagued with a large amount of gravel in the
intersections of their surface treated or asphalt roadways. Some municipalities' leave the stones in the
intersection making this a concern for motorists. The Municipality of Bayham wishes to be proactive
in this regard and place a broom on the front of the loader allowing the Public \ilorks Department to
sweep these stones to the shoulder of the roadway eliminating any concerns.
Staff Comments
The Manager of Public Works indicates a preference to acquire an Angle Broom for the Loader as it
will fulfrll the claims and does as he has witnessed in the past with a different machine. The
recommended tender is from Strongco Equipment in the amount of $ 20,100 plus applicable taxes.
The budget amount was $ 16,000 for the broom. Although we selected a broom more expensive than
the lowest price alternative we feel the reasoning is due to a number of items. The V/ananty for the
less expensive broom is half of the selected broom as well as the size of the selected broom is larger
and will allow for less time on the road and less time working to clear each intersection. Under the
Strategic Priorities Goal #2 (Ensure reliable, well maintained and secure infrastructure) subsection 3
we have meet this parameter of the priorities with this By-Law ensure a standard system for the
Municipal roadways.
Attachments
1. Summation of Bid Results
2. Tenders
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Council authorize the acquisition of the Sweepster Angle Broom from Strongco Equipment
Kyle
Staff Report PW2009-15 regarding Sweepster Broom for Loader....
Page 181 of 291
Company
Strongco Equipment
G.C.Duke Equip. Ltd
Eastern Farm Machinery
Cost
$ 22,713.00
$ 23,780.85
s 14,209.75
Warranty
One Year
One Year
Six Months
Age
New
New
New
Note: All prices include applicable taxes
Staff Report PW2009-15 regarding Sweepster Broom for Loader....
Page 182 of 291
2009.05.01 6.3 9050 MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/04/2009
06/M/2009 9:524M
OOOO6O ANNEX PUB. & PRINTING INC
IN38463 SMOKE PUBLICATION 05t29t2009 I 120.38 006563
Cheque Amount - 120.38
OOO14I CAIN'S AUTO SALES & SERVICE
5912 REPATR RAD 05/0't/2009 I 230.34 006564
5945 LOF 05t07t2009 I 44.02 006564
5948 LOF 05t07t2009 I 48.54 006564
5954 REPAÍR STARTER WRES 05/08/2009 I 177.69 0065ô4
6056 TUBE INSTALLED 05t27t2009 I 28.20 006564
Cheque Arnount - 528.79
000220 oJDL
5155 SEPTAGE RECEIVING
Cheque Amount - 2,2n 19
OOOIOO CORPORATE EXPRESS
22732869 STORAGEBOXES,LtQUtDpApER 06/01/2009 I 97.19 006566
Cheque Amount- 97.19
000218 CUPELOCAL35
May'09 remit UNION DUES OSl31l2æ9 I 344.U 006567
Cheque Amount- 344.U
OOO229 DANCE SEWER CLEANING INC
10557 CLEAN CHAMBERS @ PLANT 05/052009 I 1,543.50 006568
Cheque Amount - 1,543.50
001535 FLOWT,IETRIXTECHNICAL SERVICES
1 151 2009 WATER QUALTTY O5t20t2009 I I 36.45 006569
Cheque Amount - 136.45
OOO357 G& K SERMCES CANADA INC
1518409352 SHOP TOWELS, FLOOR MATS O5t28t2æ9 I 235.88 006570
ChequeAmount- 235.88
000367 GENERAL CHEMICAL
90233265 ALUM SULFATE 0511812009 I 577.63 006571
Cheque Amount - 577.63
001527 GILMET FABRICATED PRODUCTS LTD.
1455 FABRTCATED LADDER BRACKET O5l2'U2009 I 135.35 006572
Cheque Amount - 135.35
OO1 538 GROUND EFFECTS LANDSCAPE & DESIGN
246 CLEAN UP DEBRTS 7491 PLANK Rt 05/2512009 I 514.50 006573
250 CEMETERY CARE & MATNTENANC 05/30/2009 I 1,596.00 006573
0512512009 I 2,277.19 006565
Page 1
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 183 of 291
2009.05.01 6.3 mso MUNICIPALITYOF BAYHAM 06/04/2009 9:52AM
Accounts Payable
Royal Bank
Cheque Register - 06/04/2009
lnvoice
Cheque Amount - 2,'110.50
OOO4I6 HETEK SOLUTIONS INC
1NV028599 oNS|TE CALTBTARTON & REPATR 05/15/2009 I 158.20 006574
Cheque Amount - 158.20
001536 KENNETH VANDENDOOL
reimburse credit CREDIT ON TAX ACCT O5l27l2OOg I 612.14 006575
Cheque Amount - 612.14
OOO513 KOOLEN ELECTRIC
14558 MENNA PUMPTNG STATTON O5t22t2009 r 136.50 006576
Cheque Amount - 136.50
OOO518 I(WK KOPY PRINTING
24291 UNPATD TAX B|LL SHEETS 05t24t2009 I 193.00 006577
24295 COPYPAPER 05t24t2009 I 189.80 006577
24326 COPYPAPER 06/03/2009 I 237.25 006577
ChequeAmount- 620.05
000526 I.AEMERS TRUCKING LTD
21100 NEVTLLE DRATN REPA|RS 04/30/2009 I 98.00 006578
ChequeAmount- 98.00
OOO555 LONG POINT REGION CONSERVATION
05214a 2NDQUARTER-JUNE O'lf23l2æ9 I 11,015.50 006579
ChequeAmount- 11,015.50
OO154O MEDIAWORLD
110ø.ONTARIO PARKS AD 05/06/2009 I 682.50 006580
ChequeAmount- 682.50
00061O MINISTER OF FINANCE
511528 SALE OF LAND AD\ÆRTTSEMENT 05t25t2009 I 157.50 006581
ISO No.233010 PICNICTABLE FRAMES Oil2íl20Æ,g I 1,920.72 006581
Cheque Amount - 2,078.22
OOO6I3 MLEOA2OO9CONFERENCE
30th annual GUELPH CONFERENCE 06/01/2009 I 249.00 006582
Cheque Amount - 249.00
001444 NANCYLOZON
3 BEACH WSHRM CLEANTNG MAY'o( 05/31/2009 I 810.00 006583
Cheque Amount - 810.00
001480 NEWRO SALES (2004) LTD
64876 SUMP PUMP, HOSES, NOZZLE 05/19/2009 I 3,282.65 0065M
Cheque Amount - 3,282.65
Page 2
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 184 of 291
OOOAIT NORFOLK DISPOSAL SERVICES
2009.05.0't 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/04/2009
06/04/2009 9:524M
I't3370 GARBAGE DISPOSAL 0513112009 I 47,828.87 006585
Cheque Amount - 47,828.87
OO153O NORTRAX
P87402 PARTS MANUAL 05t20t2009 I 536.8't 006586
P87403 CYL|NDER KtT. HyD KtT 05120t2009 I 344.46 006586
P87404 GRTNGS 05r20t2009 I 13.02 006586
Cheque Amount - 894.29
000658 oMERS
May'09 remit 04100 MAY'09 05/31/2009 I 12,552.11 006587
Cheque Amount - 12,552.11
000679 OXFORD SAT.¡D & GRA\EL LTD
1N00102698 PREM|UM COLDMX COARSE 05t26t2009 I 1,810.83 006588
Cheque Amount - 1,810.83
OOO7I6 PRAXAIR DISTRIBUTION
06838939 CYLINDER LEASE
OOO727 PUROI.ATOR COURIER LTD
405128715 COURTER SERVTCE
4051909,19 COURIER SERMCE
05t22t2009 I 246.11 006589
Cheque Amount -246.',t1
05/15/2009 I 73.80 006590
o5t22t2009 I 38.05 006590
Cheque Amount - 11 1 .85
001213 RICKVARRO
milease FILLING SCBA BOTTLES 0610212009 I 128.00 006591
Cheque Amount - 128.00
001537 RON CATRMS
training FIRST AID/CPR, TRAINING 06/01/2009 I 670.38 006592
ChequeAmount- 670.38
000806 SGSCANADAINC
10353668 láB FEES 05t26t2009 I 302.40 006593
10353669 l-AB FEES O5t26t2009 I 204.75 006593
103542s',1 LAB FEES 0512712009 I 810.61 006593
10354715 t-AB FEES o5t27l2æ9 I 163.80 006593
10354893 LAB FEES 0512712009 I 140.70 006593
Cheque Amount - 1,622.26
OO1106 SIEMENS WATER TECHNOLOGIES
t039625 B|OX|DE
001434 STANTEC CONSULTING LTD.
05/06/2009 I 3,620.52 006594
Cheque Amount - 3,620.52
Page 3
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 185 of 291
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/04/2009
379896 tNcENTtVE APPLTCATTON ASSTST 05t21t2009 I 1.143.07 006595
Cheque Amount - 1.143.07
001482 SUN MEDIA CORPORATION
x1l219061 SEPTAGE RECE|V|NG TENDER 05/08/2009 I 253.05 006596
x11219856 SALE OF LAND 0s/15/2009 I 335.16 006596
x11220659 FOOD BOOTH AD O5t20t2009 I 153.09 006596
Cheque Amount - 741.30
001539 SUPERAIR BOUNCE RENTALS
0610412009 9:524M
AIR BOUNCE RENTAL 06/03/2009 r 450.00 006597
ChequeAmount- 450.00
MTLEAGE FOR TANK F|LL 06/022009 I 216.90 006598
50
OO12OO TODD MCMILI.AN
tank fill
Cheque Amount - 216.90
OOO913 TOWNSHIP OF MAI.AHIDE
09€l tNFo TECHNOLOGY - JUNE 03t11t2009 I 258.30 006599
Cheque Amount - 258.30
OOO922 TREVORTAYLOR
haining / ed TIERED RESPONSE TRAINING 06/01/2009 I 85.00 006600
Cheque Amount - 85.00
OOO925 TRILLIUM RAILWAY COMPANY
PCK1422 SIGMLS 06/01/2009 I 560.98 006601
Cheque Amount- 560.98
001216 WATSON A ASSOCTATES
15365 PSAB & ASSET MANAGEMENT 04/30/2009 I 1,4æ.71 006602
Cheque Amount - 1,4æ.71
000981 WLSON'S LAWII CARE
Mar-Aprdean-up SIDEWALK SWEEPING, CLEAN-UP C/'IOU2OO9 I 1,059.75 006603
Mayl-May31/09 MAY GRASS CUTTING o5l31l2ÛOg I 2,751.00 006603
Cheque Amount - 3,810.75
000986 WORKPLACE SAFEW & INSURANCE
May'09 remit ACCT#1625314 05/16/2009 I 1,895.40 006604
Cheque Amount - 1,895.40
Cheque Run Total - 107,961.59
Page 4
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 186 of 291
2009.05.0't 6.3 9050 MUNICIPALITYOF BAYHAM 06/04/2009 l0:434M
General Ledger
Posting Summary Trace: 009166 Report Date: 06/0¿112009
Accounts Payable Voided Gheque
FiscalYear: 2009
PostedBy: SANDRA
Posting Pd.: 6 Postins Date: 06104/2009
01410G.1030 Creneral bank
01{10&1950 Accounb Payable Trade
CDIST same vendor, diff mail address
CDIST same vendor, diff mail address
Void Chq:6581
MINISTER OF FINANCE
Vold Ghq:6581
MINISTEROF FINANCE
Total Debits
Total Gedits
Net Posting
2,078.22
-2,078.22
2,078.22
-2.078.22
0.00
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 187 of 291
2009.05.01 0.3 9050 MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/04/2009
06/04/2009 1l:084M
OOO6IO MINISTEROF FINANCE
ISO No.2æO1O PICNICTABLE FRAÍI/IES o5t25næ9 I 1,920.72
Cheque Amount-1,920.72
Cheque Run Total -1,920.72
Page
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 188 of 291
2009.05.01 6.3 9050
511528
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 06/04/2009
SALE OF I.AI.¡D AD\ERTÍSEMENT O5I25I2OO9 I
Cheque Amount -
Cheque Run Total -
06/042009 11:IOAM
157.50
157.50
157.50
000610 MINISTER OF FINA¡\¡CE
Page
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 189 of 291
2009.05.01 6.3 9050 MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/08/2009
000376 GIBSON.LINTON,TOTH.
2009{67 MITCHELL RD RE-ALIGNMENT OdO8/2OO9 I
Cheque Amount -
Cheque Run Total -
3,897.50
06/08/2009 l:11PM
3,897.50
Page
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 190 of 291
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611112009
001523 1047535oNTAR|O LTD
922406 TTRES 06/08/2009 I 23'1.00 006608
Cheque Amount - 231.W
OO139I AFFORDABLE PORTABLES
14176 UN|T RENTAL - INTERP CENTRE 05t31t2009 I 136.s0 00€609
Cheque Amount - 136.50
OOOO34 AGO INDUSTRIES INC
387417 TRAFFTCSAFETYCLOTHTNG 06/03/2009 I 180.81 006610
ChequeAmount- 180.81
@0044 ALISARAGGREGATES INC
20033685 GRANUT-ARA o6to2t2æ9 I 1,6Tt.73 006611
Cheque Amount- 1,677.73
OOOO52 AMTELECOM COMMUNICATIONS
June 00@257907 INTERNET- OFFICE 06/01/2009 I 81.85 006612
June 0060341982 INTERNET- EDISON MUSEUM 06/01¿2009 I 45,10 006612
June 0060408229 INTERNET - MARINE MUSEUM 06/0l/2009 I 45.10 006612
June 00@493387 INTERNET - GARAGE 06/01/2009 I 28.30 006612
June 519866552'l MONTHLYTELEPHONE 06/01/2009 I 1,221.45 006612
June 5't987¿14054 TELEPHONE - INTERP CENTRE 06/01/2009 I 69.88 006612
Cheque Amount - 1,491.68
001337 AROUND ABOUT BAYHAIVI
bbq - ad AD RE: BARBEQUING 00/03/2009 I 31.50 006613
Cheque Amount -31.50
OOOO91 BARRYR.CARD
2120'12-22 LEGAL SERVICES
21201U22 LEGALSERVICES
Cheque Amount - 372.75
OOO154 CANADIAN KOOLWATER
May'o9 BOTTLED WATER osl26l2oos I 106.00 006615
Cheque Amount - 106.00
OOOIOO CORPORATE EXPRESS
22758W NOTEBOOKS,PADS,TRANSFTLM 06tc/¡nÛO9 I 81.54 006616
ChequeAmount- 81.54
OOO272 DYNAIi/IIC FLUID PRODUCTS INC
f-90063{ HYDRAULTC HOSES, CRtMpS 06ß412009 I 36.79 006617
Cheque Amount - 36.79
OOO299 ELGIN PURE WATER
0000152519 MONTHLYRENTAL 06/01¿2009 I 106.58 006618
0611112009 1:06PM
0610212l}ô9 I 223.65 006614
0610212009 I 149.10 006614
Page 1
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 191 of 291
2009.05.01 6.3 9050
OOO334 FASTENALCANADA
ONT|526,142
oNTts2etTg
oNTrs26554
oNTts26746
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 06/1 1/2009
Cheque Amount -
0611112009 1:06PM
CABLE TIES, PARTS
SUPPLIES
EXIT SIGN
RATCHETS
0512512A09
05n7/2009
0512912009
06/082009
106.58
165.97 006619
36.31 006619
25.21 æ6619
68.08 006619
I
I
I
I
Cheque Amount -
05t29120t9
o9t10t20É,8
o9l21t20o8
295.57
197.00
€02.30
622.30
006620
006620
mô620
00662'l
00æ22
006624
006625
OOO345 FOREST CITY COMMUNICATIONS LTD
0000371765
0002't608
0002't641
ooo2t7 tBtcRouP
210097
000466 JTMM|JONS
30988
KE].IWOOD BATTERY
CREDIT INVOICE
INSTALL RADIOS
I
c
I
Cheque Amount -
æ1239 GREAT LAKES NEW HOLI-AND INC
520234 BOLT, WASHERS, B|_ADE, SPRING o5t27t2009 I
Cheque Amount -
OOO422 HORNSBY CANVAS &TARPAULIN LTD
16618 RENTALOFTRAININGMANNEQUII O5I29I2OO9 I
Cheque Amount -
OW27 HYDRO ONE NETWORKS INC
June 01181-23ü)5 UTILITIES - INTERP CENTRE
June 1265G91004 UTILITIES - PUMP#8
June'1885G12458 UTILITIES - PB LIBRARY
June 1897144027 UTILITIES - METER CHAIúBER
June 18971-52001 UTILITIES - BOOSTER PUMP
June 28799-40004 UTILITIES - PUMP# I
June 56450-12330 UTILITIES - BOAT L.AUNCH
June7525ù12272 UTILITIES - PB LTGHTHOUSE
June8777ù20012 UTILITIES - EDISON MUSEUM
June 9385G12278 UTILITIES - PB FIREHALL
June 9385G91019 UTILITIES - PUMP# 7
June 9397G20342 UTILITIES - V.C.C.
june 5025G12458 UTILITIES - MARINE MUSEUM
june 62760-43000 UTILITIES - E.C.C.
17.00
316.34
316.34
56.50
o6t0z2009
0€i/03/2009
06/03/2009
o6toa2009
o€loa2009
0610212009
06/03/2009
06/03/2009
o6rca2009
06/03/2009
06/03/2009
06102/2009
06/03/2009
0610212009
I
¡
I
I
I
I
I
I
I
I
I
I
I
I
56.50
7r.90 006623
123.32 ffþ623
115.09 006623
45.U 006623
8',t.77 006623
2U.U 006623
159.47 006623
33.05 006623
40.79 006623
113.49 006623
73.35 006623
1,275.72 006623
129.12 006623
1',t2.58 006623
Cheque Amount -
COUNSULTING FEES - FERRY SR\ O5I22I2OO9 I
Cheque Amount -
2,640.33
798.74
798.74
617.40MONTHLY UNIT RENTAL 05/18/2009 I
Page
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 192 of 291
2009.05.01 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611112009
3't124 UNITRENTAL.PTBURMEMPRK O5ß1NOO9 I 139.65 006625
Cheque Amount - 757.05
OOO5IO KLASSEN AUTO PARTS
1-28039 TORCH Ttp, PROPANE Ttp 05t01t2009 I 42.18 006626
1-2U88 FEELER, CONNECTOR 05/062009 I 24.87 006626
1-28778 COPPERPLUGS 05n1n009 I 6.49 006626
1-288r'.2 GLOVES, GELTW|ST 05t11t2009 I 31.50 006626
'l-29786 SPARK PLUGS O5t25ncß9 I 8.50 006626
1-30013 SPARK PLUGS, HD30 05t27t20f/9 I 17.04 006626
l-30078 GLO\ES o5t28t2009 I 't7.77 006626
Cheque Amount - 14{t.35
000609 MINISTER OF FINANCE
143!04-Jun-2009 DEBENTURE 200142
000679 OXFORD SAND & GRAVEL LTD
1N00102404 ROUND STONE
1N00102¡105 ROUND STONE
000694 PAULGROENEVELD
office supplies OFFICE SUPPLIES
06i/04/2009 I 2,980.59 @6627
Cheque Amount - 2,980.59
Cheque Amount - 3,119.52
0€/0s/2009 I 119.91 006629
Cheque Amount - 119.91
000699 PERRY GRAÌ.¡T
mtg e,penses MUTUAL AID MTG - LUNCH 06/05/2009 I 59.'17 006630
ChequeAmount- 59.17
æ0737 RAII¿IONAPEIDL
34'1396 MAY'09 CLEANTNG 0sß1r2009 I 1,340.00 006631
341397 MAy'09 CLEANTNG - V.C.C. 05t31t2009 I 617.50 006631
341398 MAy'09 CLEANTNG - S.C.C. 05/31/2009 I 884.00 006631
Cheque Amount - 2,8/.1.50
0po747 REID'S PRE€AST CEMENT PRODUCT
5638 B|G"O"CULVERT 05/05¿2009 I 80.23 006632
5656 STEEL CULVERT COUPLER 05/06/2009 I 9.27 006632
Cheque Amount - 89.50
OO1¿I82 SUN MEDIACORPORATION
x11220644 SALE OF I-AND 05t22t2009 I 249.01 006633
x11221427 TOURTST |NFO 05t29t2009 I 543.90 006633
x112214s3 BUSTNESS DIRECTORY - RENTALS 05t27t2009 I 129.15 006633
x11221454 BUSTNESS DIRECTORY - MUSEUM O5t27/2009 I 129.15 006633
06/11/2009 1:06PM
051141200€ t 2,653.M 006628
o5t't4t2009 I 466.08 006628
Page 3
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 193 of 291
2009.05.01 6.3 9050
x1t221718
x'v221789
SALE OF [.AND
ZONING BY.I-AW- HARMS
DOLLAR POOLSAVINGS
CREDIT
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0611112009
06/11/2009 l:06PM
05129t2009
05t27t2009
249.01 006633
243.05 006633
001418 TELUS
0158947626369464 CELL PHONE. K KRUGER
Cheque Amount -1,543.27
45.26 006634
-19t.72 006634
4.24 006634
94.30 006634
46.16 006634
41.75 006634
36.95 006634
36.95 006634
36.95 006634
206.26 006634
162.28 006634
45.ß 006634
36.95 006434
01589476201'l
01589476201 I'
0sr27f2009
0512712009
o5t27t2009
051271200s
05t27n009
0512712009
o5t27t2009
0512712009
0512712009
05t27t2009
o5t2712009
0512712009
0512712009
I
c
c
I
I
I
I
I
I
I
I
I
I
0158947620I.I/2005876 CELL PHONE - P GROENEVELD
01589476201116't71156 CELL PHONE - G LEMAY
01589476201 1/6197656 CELL PHONE - A SWANCE
01589476201 1/6365709 CELL PHONE - PB FIREDEPT
015894762011/6365787 CELL PHONE - ROADS DEPT I
01589476201 I/6366178 CELL PHONE - STRAF FIREDEPT
015894762011/6366198 CELL PHONE - E BRADFIELD
015894762011/6366368 CELL PHONE - E ROLOSON
01589176201 r/6689955 CELL PHONE - B BUTLER
0'158u762011p02't249 CELL PHONE - ROADS OEPT 2
000886 THERRIEN'S EXCAVATING
387 REPAIR ON NEVILLE DRAIN
OO1OO2 TILLSONBURG FIRE & SAFETY EQUIPMENT
11æ5 EXTINGUISHERS
OOO895 TILLSONBURG HOME BUILDING
820508 BATTERIES
823992 BATTERIES
Cheque Amount -
05/062009 I
594.33
514.s0 006635
m6636
Cheque Amount -
05n912009 I
514.50
28.25
Cheque Amount -28.25
180.66 006637
30.12 006637
05/08/2009
05122/2009
OOO953 VIENNAHOME CENTER LTD
336838 CONCRETE MIX
336985 MOTION SENSOR LIGHT, BULBS
337064 TAPE MEASURE, BATTERY
337608 BATTERIES
337699 SHOVELS, BOLTS, NUTS
337827 KEYSCUT
337924 CUTTTNG
338212 SPRAYPAINT, SAND PAPER
Cheque Amount -210.78
67.63 006638
41.89 006638
42.92 006638
9.70 006638
198.07 006638
9.00 006638
383.75 006638
55.31 006638
05/01/2009
0510412009
05/06i/2009
05/16/2009
0512012009
0512212009
0st25t2009
05/30/2009
OOO957 VOTH SALES & SERVICE LTD
Cheque Amount -808.27
Page
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 194 of 291
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Rqister- 06/1 1/2009
06/112009 1:06PM
FIXOIL LEAK, SEALS
CHECKTRANSMISSION
TAILGATE IáTCH
CHAT.IGE FUEL & AIR FILTERS
FILTERS, CHECK BRAKES
I
I
I
I
I
Cheque Amount -
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 195 of 291
2009.05.01 6.3 9050 MUNICIPALITYOF BAYHAM
General Ledger
Posting Summary Trace: 009226 Report Date: 0611112009
06/11/2009 l:40PM
Accounts Payable Voided Gheque
FiscalYear:2009
PostedBy: SANDRA
Posting Pd.: 6 Posting Date: 06n1n009
01{100-1030 Generalbank
01{10G.1950 Accounb PayableTrade
CDIST course cancellation
GDIST course cancdlation
Void Chq:6i105
TOWI.ISHI P OF MAJ-AH IDE
Void Chq:6305
TOWI.¡SHI P OF MAI.AI-I IDE
Total Debib
Total Credits
Net Posting
408.æ
-108.30
0.00
Page
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 196 of 291
æ0913 TOWNSHIP OF MAI-AHIDE
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 06/f 1/2009
06111/2009 1:50PM
INFO TECHNOLOGY . APRIL
MEDIA REIÂTIOT.IS COURSE
COURSE CAI.,ICELI.ÂTI ON
Cheque Register being Cheques #6563 to Cheque #6640 inclusiv...
Page 197 of 291
Page 198 of 291
THF' CORPORATION OF THE
MT]NICIPALITY OF' BAYIIAM
Consolidated Financial Statements
I)ecember 31,2008
Consolidated Financial Statements for the year ending Decemb...
Page 199 of 291
THE CORPORATION OF THE MT'NICIPALITY OF BAYTIAM
Consolidated Financial Statements
Year Ended December 31,2008
Table of Contents
Auditors'Report
Consolidated Statement of Financial Position
Consolidated Statement of Financial Activities
Consolidated Statement of Changes in Financial Position
Notes to the Consolidated Financial Statements
Consolidated Schedule of Funds
Consolidated Schedule of Seguent Disclosure - Current Fund Operations
Schedule of Segment Disclosure - Current Fund Operations
PAGE
I
2
3
4
5-t2
13-15
t6-L7
18
Consolidated Financial Statements for the year ending Decemb...
Page 200 of 291
CRAHAM
SCOTT
ENNSitp
a cHAITI¡EO ACCOUNTANfS
Williar A. Gnham'
lohn M. Scotti
Alan R BrÌ3'
Midr¡el S. Stover'
Roåe¡tt.f6ler4
ætryÀ C.opp
larrc¡G. ffiricù'
Phone; (51 9) 633-{r70t Fan (51 9) 633-7009
'Practking lhrou3h a plú¡siottd coryoraüon.
St. Thomas, Ontario
March 5,2009
450 S¡neet Drive, SL Tho¡nas, ON NSR 5Vf
rvww.grahamscottentrs.com
ATJDITORS' REPORT
To the Members of Council,Inhabiønts and Ratepayers of
The Corporation of the Municipality of Bayham
We have audited the consolidated balance sheet of The Corporation of the Municipality of Bayham as
at December 31, 2008 and the consolidated statement of financial activities and changes in financial
position for the year then ended. These financial statements are the responsibility of the Municipality's
management. Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the financial
statements are free of material misstatement. An audit includes examining, on a test basis, evidence
supporting the amounts and disclosures in the financial statements. An audit also includes ¿55e55ing the
accounting principles used and signifrcant estimates made by management, as well as evaluating the
overall financial statement presentation.
In our opinion, these consolidated fînancial statements present fairly, in all material respects, the financial
position of The Corporation of the Municipality of Bayham as at December 31, 2008 and the results of its
operations and changes in financial position for the year then ended in accordance with Canadian
generally accepted accounting principles.
q"a¿ar"t Scoø âontø l¿P
CHARTERED ACCOUNTANTS
Licensed Public Accountants
-1-
Consolidated Financial Statements for the year ending Decemb...
Page 201 of 291
THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
Consolidated Statement of Financial Position
As Ät December 31.2008
2007
$
2008
$
ASSETS
Financial Assets
Cash and short term deposiæ
Taxes receivable
Accounts receivable
Other current assets
TOTAL ASSETS
LIABILITIES
Liabilities
Deferred revenue - obligatory reserve funds (note 7)
Accounts payable and accrued liabilities
Net long-terrn liabilities (note 4)
MUMCIPAL POSITION
FttND BALAI\CES (NOTE 5)
Cunent fund þage 13)
Capital tund þage 14)
Reserves þage 15)
Reserve funds þage 15)
AMOTINTS TO BE RECOVERED
From future revenues
TOTAL MTJMCIPAL POSITION
TOTAL LIABILITIES AI\D MUI\"ICIPAL POSITION
109,745
414,590
698.304
1.222,639
21,722
632,772
3,022,485
827.989
4,5041968
r.6e8.304)
3.806.664
52,728
550,760
1,957,987
604.5s0
3,166,025
1875.502)
2.290.523
s-029-303 3.833.1l4
See accompanyng notes to the consolidated financial statements.
-2-
Consolidated Financial Statements for the year ending Decemb...
Page 202 of 291
THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
Consolidated Statement of Financial Activities
Year Ended December 31.2008
2007
$
2008
$
REVENUES
Property taxation
Taxation from other govemments
User charges
Government grants
Contribution from developers
Invesûnent income
Penalties and interest on taxes
Recoveries from benefiting landowners
Other
Total Revenues
EXPEI\DITURES
Current
General govemment
Protection to persons and properly
Transportation services
Environmental services
Health services
Social and family services
Recreation and cultural services
Planning and development
Total current expenditures
Capital
General goverrment
Protection to persons and property
Transportation services
Environm ental services
Health services
Recreation and cultural services
Planning and development
Total capital expenditures
Total Expenditures
NET REVENUE S/(EXPENDTTURE S)
Decrease in amounts to be recovered
CIIANGE IN FUI\D BALANCES
2,593,978
50,255
1,452,928
2,923,433
70,074
123,836
78,712
306,153
33.960
7.623329
600,431
1,093'245
l,3gg1623
1,244,117
177,699
7,462
268,673
172.924
4.954,174
25,206
22,075
830,364
44,716
1,950
186,031
42.672
1.1s3.014
6.107,188
r.516,141
(.177.198)
__133EJ4:!
2,460,937
47,9r0
1,362,275
2,380,876
48,038
98,702
69,840
272,171
66.926
6.807.67s
586,747
1,085,479
1,215,040
1,194,293
88,146
6,702
261,534
180.097
4.618.038
42,312
76,lll
779,364
47,489
3,157
228,877
60.396
1,237.706
5.85s.744
951.931
fl67.333\
784.598æ
See accompanying notes to the consolidated financial statements.
-3 -
Consolidated Financial Statements for the year ending Decemb...
Page 203 of 291
THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
Consolidated Statement of Changes in Financial Position
Year Ended December 31.2008
2008 2007$s
1.516-l4t 951.931
OPERATIONS
Net revenues
Uses:
Increase in taxes receivable
Increase in accounts receivable
Increase in other current assets
Decrease in accounts payable and accrued liabilities
Decrease in defe¡red revenue - obligatory reserve funds
Sources:
Decrease in taxes receivable
Decrease in accounts receivable
Decrease in other current assets
Increase in accounts payable and accrued liabilities
Net change in cash from operations
FINA¡ICING
Long-term debt re,payment
Net change in cash from financing
NET CHANGE IN CASH AND CASH EQUTVALENTS
OPENING CASH AND CASH EQUWALENTS
cLosrNG cAsH AND CASH EQUTVALENTS
36,$;-
36.s37
1.311.153
(.177.198)
fl77-1981
1,133,955
2-847.181
3.981.136
-
53,754
2,392
156.801
212.947
1.098.6s1
(J67.333)
(.167,333)
931,318
1.915-863
2.847 -l8l:
See accompanymg notes to the consolidated financial statements.
-4-
Consolidated Financial Statements for the year ending Decemb...
Page 204 of 291
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended l)ecember 31. 2008
The Municipalþ of Bayham is a municipality in the Province of Ontario. It conducts its operations
guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and
related legislation.
1. SUMMARY OF SIGNIFICAIIT ACCOUNTING POLICIES
The consolidated financial statements of the Corporation of the Municipalþ of Bayham are prepared
by management in accordance with generally accepted accounting principles for local govemments
as recommended by the Public Sector Accounting Board of the Canadian Institute of Chartered
Accountants. Significant aspects of the accounting policies adopted by the Municipality are as
follows:
Reporting Entity
The consolidated financial statements reflect the assets, liabilities, revenues, expenditures and fund
balances of the reporting entity. The reporting entity is comprised of all organizations, committees
and local boards accountable for the administration of their financial affairs and resources to the
Municipalþ and which are owned or controlled by the Municipality. These financial statements
include:
- Various Community Centre Boards
- Various Cemetery Boards
- Museum Board
Inter-deparbnental and inter-organizational transactions and balances between these organizations
are eliminated.
The following joint local board is not consolidated: (see Note 2 and 8)
Elgin Area Primary Water Board
Port Burwell Secondary Water System
Fund Accounting
Funds within the consolidated financial statements consist of current, capital and reserve funds.
Transfers between funds a¡e recorded as adjustuents to the appropriate municipal fund balance.
Trust funds and their related operations administered by the municipalþ are not included in these
financial statements but are reported on separately on the Trust Funds Statement of Continuity and
Balance Sheet.
Capital Assets
Expenditures made on capital assets are reported as capital expenditures on the statement of financial
activities in the period incurred.
-5-
Consolidated Financial Statements for the year ending Decemb...
Page 205 of 291
THE CORPORATION OF THE MT]NICIPALITY OF BAYTIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2008
1. SUMMARY OF STGMFTCANT ACCOUNTING POLTCTES (CONTTNUED)
Reserves and Reserve Funds
Certain amounts, as approved by Municipal Council, are set aside in reserves and reserve frrnds for
futr¡re operating and capital purposes. Transfers to and/or from reserves and reserve funds are an
adjustrnent to the respective fund when approved.
' Government Transfers
Government transfers arc rccoglrzed in the financial statements as revenues in the period in which
events giving rise to the transfer occur providing the transfers are authorized, any eligibilþ criteria
have been met, and reasonable estimates of the amounts can be made.
Deferred Revenue
Deferred revenues represent user charges and fees which have been collected but for which the
related services have yet to be performed. These amounts will be recognized as revenues in the
fiscal year the services are performed.
Use of Estimates
The preparation of financial statements in conformity with Canadian generally accepted accounting
principles require management to make estimates and assumptions that affect the reported amounts
of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial
statements, and the reported amounts of revenues and expenditures during the period. Actual results
could differ from ttrese estimates.
2. CONTRIBUTIONS TO UNCONSOLIDATED JOINT BOARDS
Further to Note 1, the Municipality contributed $105,281 in the current year (2007 - S96,498) to the
Elgin Area Primary Water Board.
The Municipality is contingently liable or has çeffingent gains for its share of any deficiflsurplus,
reserves/reserve funds and long-term liabilities which may arise or be incurred by the Elgin Area
Primary Water Board. See Note 8 for further disclosure on the Elgin Area Water Board.
-6-
Consolidated Financial Statements for the year ending Decemb...
Page 206 of 291
THE CORPORATION OF THE MIIIVCIPALITY OF BAYIIAM
Notes to the Consolidated Financial Statements
Year Ended December 31,,2008
3. OPERATION OF SCHOOL BOARDS AND THE COUNTY OF ELGIN
During 2008, requisitions were made by the school boards and the County of Elgin requiring the
municipality to collect property taxes and payments in lieu of property taxes on thei¡ behalf. The
amounts collected and remitted are summarized below:
School
Boards Countyss
1,374,561 2,290,022- 21.019
JÅzAÅfl J3JJ.W
4.
Taxation and user charges
Share of payments in lieu of taxes
Amor¡nts requisitioned
NET LONG-TERM LIABILITIES
a) The balance of net long-terrn liabilities reported on the Consolidated
Position is made up of the following:
Total long-term liabilities incurred by the municipality,
including those incurred on behalf of benefiting landowner
Principal repalments are summarized as follows:
2009 2010
Statement of Financial
2008 2007$s
698.304 875.502
--2013 Beyond Total
_$_ _L -$-Recoverable From -$-
General tax revenue
Benefrting landowners I 84.386
184.386É lllllllll!lllllllllllllllllllllllll--
-7 -
Consolidated Financial Statements for the year ending Decemb...
Page 207 of 291
THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2008
4. NET LONG-TERM LrABrLrrrES (CONTTNUED)
b) All long-term liabilities issued on or before December 31, 1992 have received approval of the
Ontario Municipal Board. Long-term liabilities issued after January 3I,1993 have been approved
by by-law. The annual principal and interest pa5rments required to service these liabilities are
within the annual debt repayrnent limit prescribed by the Minisûry of Municipal Affairs and
Housing
c) Interest expense on long-term liabilities in 2008 amounted to S 52,227 (2007 - $63,180)
5. MIJ}¡-ICIPAL FUND BALANCES ÄT THE EI\D OF TIIE YEAR
The Municipality's fund balances are comprised of the following:
For general reduction of taxation:
Municipalþ
Cemeteryboards
Benefiting landowners
For acquisition of fixed assets
Reserves
Reserve funds
2008
$
30,000
88,523
196.8011
21,722
632,772
3,022,485
827.989
4.s04.968
2007
$
72,294
90,236
n09^802)
52,728
550,760
1,957,987
604.550
3.166.025
6. TRUST FUI\DS
Trust funds administered by the municipalþ amounting to $228,800 Q007 - 5225,879) have not
been included in the Consolidated Balance Sheet nor have their operations been included in the
Consolidated Statement of Operations.
8
Consolidated Financial Statements for the year ending Decemb...
Page 208 of 291
THE CORPORATION OF THE MI]NICIPALITY OF BÄYTIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2008
7. DEFERRED REVENUE - OBLIGATORY RESERVE FUNDS
A requirement of the public sector accounting principles of the Canadian Institute of Chartered
Accountants is that obligatory reserve funds be reported as deferred revenue. This requirement is in
place as provincial legislation restricts how these flrnds may be used and under certain ci¡cumstances
these funds may be refunded. The balances in the obligatory reserve funds of the Municipality are
summarized below:
2007
s
2008
$
Development Charges
Gasoline tax
Parkland
Information received from the City of London as at December 31, 2008
8. CONTRACTUAL OBLIGATION.CITY OF LONDON/ONTARIO CLEAN WATER
In accordance with a service agreement entered into by the Municipality with the Ontario Clean
Water Agency (OCWA) the existing Elgin Area Primary Water Supply System is owned and
operated by the Agency. The municipality is obligated to meet its share of the operating costs and
deficits and repay its share of the long-term liabilities related to these projects. The municipaltty's
share is based on its water consumption relative to that of the otherparticipating municipalities.
As of September 1, 1998, the municipality has authorized the City of London to take over the
administrative functions of the Primary Water Supply System including the issuance of debt to pay
out the balance of debt and accumulated deficit of the participating nrunicipalities.
Charges related to operating costs and debt servicing are recovered through the water rates levied by
the Municipality.
Accumulated
Surplus
indicates the following:
Outstanding
2008 Debt Long-term
Charges Liabilities
PrimaryWater
Supply System
Contractual
Obligation
City of London _g3Ag- _7At3. _54.078
The operating surplus and long-tenn liabilities indicated above are not reflected in the accompanying
financial statements.
-9-
Consolidated Financial Statements for the year ending Decemb...
Page 209 of 291
TIIE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2008
9. BT]DGET FIGURES
The Council of the Municipality of Bayham completes separate budget reviews for its operating and
capital funds each year. The approved 2008 operating and capital budgets are reflected on the
respective schedules of operations. Funding for the capital projects is made by transfers from
reserve and operating funds, application of associated grants, and the use of other funds available to
apply to capital projects. During 2008, Council approved transfers totaling $718,568 (2007 -
5740,573) from reserve and reserve funds for capital projects. As many capiøl projects are canied
out over one or more years, the annualized budget infonnation on the Consolidated Schedule of
Capital Operations represents the budget portion of expenditures for the current year only.
10. PUBLIC SECTOR SALARY DISCLOSTTRE
In 2008, no employees were paid a salary, as defined in the Public Sector Salary Disclosure Act,
1996, of $100,000 or more by The Corporation of the Municipality of Bayham.
11. SUPPLEMENTARY INFORMATION:
2007
s
2008
$
Current fund expenditures by object:
Salaries, wages and employees benefits
Long-term debt interest expense
Materials
Contracted services
Transfer to others
1,708,461
s2227
11621,925
1,534"380
37.181
_49s¿Lh
1,607,188
62,692
1,490,144
1,43L,090
26.924
j.61&038
-10-
Consolidated Financial Statements for the year ending Decemb...
Page 210 of 291
THE CORPORATION OF THE MI]NICIPALITY OF BAYTIAM
Notes to the Consolidated Financial Statements
Year Ended December 31,2008
12. SEGMENTED INFORMATION
The Municipality of Bayham is a diversified municipal govemment institution that provides a wide
range of services to its citizens, including fre, roads, sewer and water. For management reporting
purposes the Government's operations and activities are organized and reported by Fund. Funds
were created for the purpose of recording specific activities to attain certain objectives in accordance
with special regulations, restrictions or limitations.
Municipal services are provided by departments and their activities are reported in these funds.
Certain deparhents that have been separately disclosed in the segmented information, along with
the services they provided, are as follows.
Public \ilorks
The Public Works department is responsible for the delivery of municipal public works services
related to the planning, development and maintenance of roadway systems, the maintenance of
parking and open space, and street lighting.
The Water and Waste Funds
The water and wastewater deparhnent provides drinking water to citizens of the municipality, as well
as, collection and treatment of wastewater. This department is responsible for the operation and
maintenance of both systems in accordance with govemment regulations under the Safe Drinking
Water Act and other pieces of legislation.
Other funds and Corporation
This segment includes the remaining departments and activities of the Corporation. Some of the
larger activities in this segment include general govenment, fÍe, police, public health services,
recreation and cultural services, planning and development and solid waste collection and disposal.
For each reported segment, revenues and expenses represent both amounts that are directly
attributable to the segment and amounts that are allocated on a reasonable basis. Therefore, certain
allocation methodologies are employed in the preparation of segmented financial information. The
General Revenue Fund reports on municipal services that are funded primarily by taxation such as
property and business tax revenues. Taxation and palments-inlieu of taxes are apportioned to
General Revenue Fund services based on the Fund's net surplus. Certain govemment transfers,
transfer from other funds, and other revenues have been apportioned based on a percentage of
budgeted expenses.
The accounting policies used in these segments are consistent with those followed in the preparation
of the consolidated financial statements as disclosed in Note 2. For additional information see the
Consolidated Schedule of Segment Disclosure - Current Fund Operations and Schedule of Segment
Disclosure - Current Fund Operations.
- 11-
Consolidated Financial Statements for the year ending Decemb...
Page 211 of 291
THE CORPORATION OF TIIE MT]NICIPALITY OF BAYIIAM
Notes to the Consolidated Financial Statements
Year Ended December 31.2008
13. NEW ACCOUNTING PRONOUNCEMENTS
Recent accounting pronouncements with regard to Section 3150 of the Public Sector Accounting
Board Handbook which requires govemments to record and amortize their tangible capiøl assets on
their financial statements must be implemented by the Municipality for the fiscal year ending
December 31, 2009. In addition, revenue from contributed assets and govemment grants and
transfers relating to capital acquisitions will be included in income. The Municipality has currently
finished compiling listings of all tangible assets. At this time approxinately fifty percent of historical
costs and cumulative amortization values have been established but no asset category has been
finished to completion. The Municipality has drafted proposed policies for capitalization and
amortization and identified the software package they will be utilizing to track and amortize their
tangible assets in future years.
-12-
Consolidated Financial Statements for the year ending Decemb...
Page 212 of 291
TITF' CORPORATION OF THE MTJNICIPALITY OF BAYIIAM
Consolidated Schedule of Current Fund Operations
Year Ended l)ecember 31, 2008
REVEI\UES
Property taxation
Taxation from other govenrments
User charges
Government grants
Investrnent income
Penalties and interest on taxes
Recoveries from benefiting landowners
Other
Total Revenues
EXPENDITT]RES
General government
Protection to persons and property
Transportation services
Environmental services
Health services
Social and family services
Recreation and cultural services
Planning and development
Total Expenditures
NET REVENUES/(EXPENDITURES)
FINANCING AI{D TRANSFERS
Transfers to reserves and reserve funds
Transfers to capital fund
Debt principal repayment
Net financing and transfers
CIIANGE IN CTTRRENT FTJND BALANCE
OPENING CT'RRENT FUND BALAI\ICE
CLOSING CTTRRENT FUI\D BALANCE
Unaudited Budget2008 2008s$
2,566,631 2,583,978
50,255 50,255
1,287,756 1,247,014
L,708,429 1,857,058
60,000 121,262
70,000 78,712
227,993 243,754
10-379 14.445
s.981.443 6.196.478
597,498 600,431
1,233,607 11093245
1,293,617 11389,623
1,271,881 l,244rll7
92,094 177,699
7,700 71462
298,559 268,673
186-782 172,924
4-981.738 4,954.174
999.705 1.242304
(ts6,667) (306,108)
(718,568) (790,004)
(.t77.1e8) (177 Je8)
(J,052,433) (l.273.310)
(52,728) (31,000
52.728 52.728
: _zlJn
2007
s
2,460,937
47,910
1,306,545
1,780,143
85,024
69,840
249,314
3.908
6-003.621
586,747
1,085,479
1,215,040
1,194,293
88,146
6,702
261,534
180.097
4.6r8.038
1.385.s83
(355,596)
(787,426)
(.167.333)
(1.310,355)
75,228
(.22.s00)
s2.728:
-13-
Consolidated Financial Statements for the year ending Decemb...
Page 213 of 291
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
Consolidated Schedule of Capital Fund Operations
Year Ended l)ecember 31.2008
REVENUES
Govemment grants
Contribution from developers
Sale of assets
Benefiting landowners
Other
Total Revenues
EXPENDITURES
General govemment
Protection to persons and property
Transportation services
Environm ental services
Health services
Recreation and cultural services
Planning and development
Total Expenditures
NET REVENUE S /(EXPET\DrTI,RE S)
FINAI\CING AIID TRANSFERS
Net transfers from (to) reserves and reserve funds
Transfers from operating fund
Net financing and transfers
CHANGE IN CAPITAL FUI\D BALANCE
OPEI\ING CAPITAL FT'ND BALANCE
CLOSING CAPITAL FUND BÄLÄNCE
Unaudited Budget2008 2008s$
112,222 1,066,375
- 70,074
- 19,515
- 62,399
188.158 20s.914
300.380 1,424,277
36,100 25,206
14,000 22,075
708,543 830,364
573,500 44,716
5,000 1,950
l54,l4l 186,031
163.856 42,672
1.655.140 1.153.014
(,1.3s4.760\ 271.263
72,43t (979,255)
718.568 790.004
790-999 (189,2s1)
(563,761) 82,012
550.760 s50.760
_lr!*00t) _632,12
2007
$
600,733
16,498
63,018
22,857
s5.730
758.836
42,312
76,lrl
779,364
47,489
3,157
228,877
60.396
1.237.706
(478.870)
188,621
787.426
976.047
497,r77
53.583
sfl.760
-14-
Consolidated Financial Statements for the year ending Decemb...
Page 214 of 291
THE CORPORATION OF THE MI]NICIPALITY OF BAYHAM
Consolidated Schedule of Reserves and Reserve Funds
Year Ended December 31,2008
2007
$
2008
$
REVENUES
Contribution from developers
Investment income
Net revenues
FINANCING AI\D TRANSFERS
Net transfers from (to) capital fund
Net transfers from (to) cunent fund
Net transfers
CIIANGE IN RESERVE AI\D RESERVE FUND BALANCES
OPEIIING RESERVE AI\D RESER\rE FUND BALANCE
CLOSING RESERVE AND RESERVE FUI\D BALANCE
ANALYZED AS FOLLOWS:
Reserves set aside for specific puq)oses by Council:
- for working capital
- for capital puq)oses
- for waterworks purposes
- for rate stabilization
- forotherpurposes
Total reserves
Reserve ftrnds set aside for specific putposes by Council:
- for construction of sanitary sewers
- for recreation and cultural service purposes
- for other puryoses
Total reserve ftrnds
TOTAL RESER\rES AI\D RESERVE FUNDS
2.57¿
2-574
979,255
306.108
1.285,363
1,287,937
2.s62.537
3.8s0.474
31,540
13.678
4s.2t8
(188,621)
355.506
166.975
212,193
2-350.344
_x52.5i1-
384,153
1,487,ø4
16,693
602,670
s31.325
3.022,485
730,ø4
90,366
6-979
827.989
3-8s0.474
374,153
551,201
(7,256)
611,670
428.2r9
l-957.987
530,3r4
67,539
6.697
604.s50
2.552.5i1-
-15-
Consolidated Financial Statements for the year ending Decemb...
Page 215 of 291
TIIE CORPORATION OF THE MTINICIPALITY OF BAYTIAM
Consolidated Schedule of Segment Disclosure - Current Fund Operations
Year Ended December 31.2008
Water and
Waste Funds
$
950,905
3,900
227 -452
1.182.257
253,379
50,600
213,510
300,101
817.590
364,667
(364.6671
923,760
385,424
3.190
t.312.374
475,683
814,644
99,295_
1.389.622
(77,248)
JlLÆ
Roads
s
OtherFunds & Total
Corporation Consolidateds$
1,710,473 21634,233
296,109 11247,014
1,467,734 1,857,058
227-531 458.173
3.701.847 6.196,478
979,399 1,708,461
1,627 52,227
593,771 1,621,925
1,134,984 1,534,380
37.181 37.181
2.746,962 4.954.174
954,885 1,242304
(q08.643) (1.273,310)
_46.2n _6U)0é)
REVENUE
Taxation
Sales of service and regulatory fees
Govemment transfer
Other
EXPENSES
Salaries, wages and employee benefits
Long-tenn debt interest expense
Materials
Contracted sewices
Transfer to others
NET REVENUES (EXPENSE) BETORE
FINANCING AI\D TRANSFERS
FINANCING AI\D TRANSFERS
NET REVENUE
(Ð(PENSE) FOR TrrF'. YEAR
-16-
Consolidated Financial Statements for the year ending Decemb...
Page 216 of 291
THE CORPORATION OF TIIE MT.INICIPALITY OF BAYTIAM
Consolidated Schedule of Segment Disclosure - Current Fund Operations
December 31.2007
Water and
Waste Funds
s
920,782
20s.76;
r.129.546
245,876
60,708
202,473
298,139_
807.196
322.350
(322.3s0)
908,810
370,677
2.454
1.281.941
4r2,737
710,433
91,870_
r.21s.040
66.901
__6éS.!
Roads
s
OtherFunds & Total
Corporation Consolidated
$$
1,600,037 2,508,847
385,763 1,306,545
1,409,466 1,7801143
196.868 408.086
3.592.134 6.003,621
948,575 1,607,188
1,984 62,692
577,238 1,490,144
1,041,081 1,4311090
26.924 26.924
2.505.802 4.618.038
996.332 1.385,583
(e88.00s) (1.310.3ss)
-&rU, -?ÃÆ
REVENUE
Taxation
Sales of service and regulatory fees
Govemment transfer
Other
EXPENSES
Salaries, wages and employee benefits
Long-temr debt interest expense
Materials
Contracted services
Transfer to others
NET REVENUES BEFORE
FINANCING AI\D TRANSFERS
FINANCING AND TRANSFERS
NET REVENT'E
(Ð(PENSE) FOR TrrE YEAR
t7-
Consolidated Financial Statements for the year ending Decemb...
Page 217 of 291
THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM
Schedule of Segment Disclosure -- Current Fund Operations
Year Ended December 31,2008
WATERAND WASTE WATER
Revenue
Sales of services and regulatory fees
Govenrment transfers
Benefiting land owners
Other
Total Revenues
Expenditures
Salaries, wages and employees benefits
Long-term debt interest expense
Materials
Contracted services
Transfer to others ñ¡nds
Principal repalment
Total Expenditures
Net Surplus @eficit)
ROADS
Revenue
Taxation
Govemment transfers
Other
Total Revenues
Expenditures
Salaries, wages and employees benefits
Materials
Contracted services
Total Expenditures
Net @eficit) Surplus
UnauditedBudget Actual2008 2008s$
1,015,598 950,905- 3,900
219,943 206,39710.000 21.0s5
t-245-541 1.182.257
254,422 253,379
50,600 50,600
243,896 213,510
302,280 300,101
225,000 195,324
169.343 169-343
r.245.541 1.182,257
UnauditedBudget Actual2008 2008s$
Actual
2007
s
920,782
206,964
1.800
r.129.546
245,876
60,708
202,473
298,139
163,1 15
159.235
1.129.546
Actual
2007
$
1.293.617 1.312.374
508,930 475,683
700,187 814,644
84.500 99,295
1-293-617 1.389.622
-
_1132481
923,760
369,857
923,760
385,424
3,190
908,810
370,677
2.454
r.281.941
412,737
710,433
91.870
1,215.040
66.901
-18-
Consolidated Financial Statements for the year ending Decemb...
Page 218 of 291
GRAHAM
SCOTT
E N N S¡.Lp
a cHÀtrßrto accot ¡tt¡N¡s
wffinÀGnh.d'
þftn lt/t S.ôal'
Ah.rÈÉrn'
l,gcà*l S.fottre
foücrtÀfdrt'
l<{yÀCþpp
t¡rçlGrq{cict'
Ptone (519) 633-û700 f¡x (519) 6317üX,
'fndiúB ûGtrh. ¡oladond olporetim
,l5O S.rÉet frrirc, S¿ fhons, ON NSR SVl
rtil.ßr¡harÊcot(errß¡oît
May 27,2009
The Corporation of the Municipality of Bayham
P. O. Box 160
9344 PlankRoad
Straffordville Onta¡io
NOJ IYO
Dear Members of Council:
'We have been engaged to audit the consolid¿ted financial statements of The Corporation of the
Municipality of Bayham for the year ending December 31, 2008. Canadian generzþ accepted standards
for audit engagements require that we cornmunicate the following infon¡ration with you in relation to
your audit.
Ev¡luetion of Internal Controls
Audits include a review and evaluation of the system of internal conhols to assist in determining the
level of reliance that may or should be placed on the system in assessing the nature and extent of audit
procedures to be undertaken.
Significant Accounting Principles
Management is responsible for the appropriate selection and application of accounting policies. Our role
is to re-view the appropriateress and application as part ofour audit. The accounting policies used by
The Corporation of the Municipality of Bayham are descriH in Note l, Summary of Significant
Accounting policies, in the consolidated financial statements.
There were no new accounting policies adopted or changes to the application of accounting policies of
The Corporation of the Municipality of Bayham during the year.
Significant Unusual Transactions
We are not aware of any significant or unusual transactions entered into by The Corporation of the
Municipality of Bayham that you should be informed about.
Accounting Estimates
Management is responsible for the accounting estimates included in consolidated financial stateme'lrts.
Estimates and the related judgmelrts and assumptions are based on management's knowledge of the
business and past experience about cu¡rent and future events.
Our responsibility as auditors is to obtain sufñcient appropriate evidence to provide reasonable assr¡rance
that management's accounting estimates are reasonable within the context of the consolidated financial
statements as a whole. An audit includes perfonning appropriate procedures to veriff the:
¡ Calculation of accounting estimates;
. Analyzing of key factors such as underlying management assumptions;
1.
Consolidated Financial Statements for the year ending Decemb...
Page 219 of 291
The Corporation of the Municipality of Bayham
May 27,2O09
o Materiality of estimates individually and in the aggregate in ¡elation to the consolidated financial
statements as a whole;
o Estimate's sensitivity to variation and deviation from historical patterns;
o Estimate's consistency with the entity's business plans; and
o Other audit evidence.
Disagreements with Management
'We are required to communicate any disagreements with management, whether or not resolved, about
matters that are individually or in aggregate significant to the [Company's or Partnership's] consolidated
financial statements or auditot's report. Disagreements may arise over:
o Selection or application of accounting principles;
o Assumptions and relatedjudgments for accounting estimates;
o Financialstatementdisclosures;
o Scope of the audit; or
o Wording of the auditor's report.
We are pleased to inform you that we had no disagreements with management during the course of our
audit.
Consultation with Other Account¡nts (Second Opinions)
Management may consult with other accountants about auditing and accounting matters to obtain a
nsecond opinion". When an e.ntity requests that a¡other accountant provide a written rqnrt or oral advice
on the application of accounting principles to a specific transaction or the t¡pe of opinion that may be
rendered on the entity's consolidated financial statements, we are required to ensure that tlre accountant
has ensured that the reporting accountant has knowledge of all facts and circumstances and has
conducted the engagement in accordance with Canadian generally accqrted auditing standa¡ds on the
Reports on the Application of Accounting Principles.
'We a¡e not av¡are of any consultations that have taken place with other accountants.
fssues Discussed
The auditor generally discusses among other matters, the application of accounting pinciples and
auditing standards, and fees, etc. with management in during the initial or recurring appointment of the
auditor during the normal cor¡rse of business. There were no major issues discussed during orn audit with
regards to our retention that were not in the nonnal course ofbusiness.
Difficulties Encountered During the Audit
'We encountered no significant diffrculties during our audit that should be brougbt to the attention of the
audit committee. We would like to note however that we did not audit the transactions of the Calton
Cemetery Boar( as they would not provide management or our firm with the record for 2008.
We shall be pleased to discuss with you frrther any matters mentioned above, at your convenience.
This communication is prepared solely for the inforrnation of the audit committee and is not intended for
any other purpose. We accept no responsibility to a third party who uses this communication
2.
Consolidated Financial Statements for the year ending Decemb...
Page 220 of 291
The Corporation of the Municipality of Bayham
May 27,2009
To ensure there is a clear understanding and record of the matters discussed, we ask that members of the
audit committee sign their acknowledgement in the spaces provided below. Should any member of the
audit committee wish to discuss or review atry matter addressed in this letter or any other matters related
to financial reporting, please do not hesitate to contact us at any time.
Yours truly,
GRAHAM. SCOTT o ENNS LLP
Rafurîr /aatøc
Robert Foster, C.A.
Partner
Acknowledgement of Audit Committee :
We have read and reviewed the above disclosures and understand and agree with the comments therein:
Signatures:
Date:
3.
Consolidated Financial Statements for the year ending Decemb...
Page 221 of 291
'l
Consolidated Financial Statements for the year ending Decemb...
Page 222 of 291
GRAHAM
SCOTT
ENNSLLp
a cHÀttctEf,
^ccouilraNfs
wi$¡mÀGr¡hür'
,oñ( M.5(oll'
Abr*. kw5'
M¡c{}¡cl S. slovË?"
[oåcrt 8.fodeÊ
sdry
^.
Glopp
,úrc.G Hcric*'
Phone: (51 9) 633-0700 6ax (51 9) 633-7{X}9
'?Ërt¡cint ûmtrh r profachnal orpøellon.
450 fuiset Dritt, St. thomac, ON NsR 5V1
rrww.SrahamcotteÍHß. coln
January 5,2009
The Corporation of the Municipality of Bayham
P. O. Box 160
9344 Plank Road
Shaffordville Ontario
NOJ lYO
Dear Members of Council:
'We have been engaged to audit the consolidated financial statements of The Corporation of the
Municipality of Bayham for the year ending December 31, 2008. Canadian generally accqrted auditing
standards require that we communicate the following information with you in relation to your audit.
Management is responsible for establishing and maintaining an adequate internal control structure and
procedures for financial rqrorting. This includes the design and maintenance of accounting records,
recording transactions, selecting and applying accounting policies, safeguarding ofassets andpreventing
and detecting fraud and error.
Our Responsibility as Auditors
As stated in the engagement letter dated January 5, 2009, our responsibility as auditors of your
organization is to express an opinion on whether the consolidated financial statements present faidy, in
all material respects, the financial position, results of operations and cash flows of the organization in
accordance with Canadian generally accepted accounting principles.
An audit is performed to obtain reasonable but not absolute assr¡rance as to whether the consolidated
financial statements are free of material misstatement. Due to the inherent limitations of an audit, there is
an unavoidable risk that some misstatements of the consolidated financial statements will not be detected
(particularly intentional misstatements concealed through collusion), even though the audit is properly
planned and performed.
Our audit includes:
o Assessing the risk that the consolidated financial statements may contain misstatements that,
individually or in the aggregate, are material to the consolidated financial statements taken as a
whole; and
r Examining, on a test basis, evidence supporting the amounts and disclosures in the consolidated
financial statements.
As part of our audit, we will obtain a sufficient understanding of the business and the internal control
structure of The Corporation of the Municipality of Bayham to plan the audit. This will include
management's assessment of:
¡ The risk that the consolidated financial statements may be materially misstated as a result of fraud and
error; and,
o The internal controls put in place by management to address such risks.
'l .
Consolidated Financial Statements for the year ending Decemb...
Page 223 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
Audit Committee Members' ResponsibÍlities
The audit committee's role is to act in an objective, independent capacity as a liaison between the
auditors, management and the board of directors, to ensure the auditors have a facility to consider and
discuss govemance and audit issues with parties not directly responsible for operations.
The audit committee's responsibilities include:
o Being available to assist and provide di¡ection in the audit plaruring process when and where
appropriate;
o Meeting with the auditors as necessary and prior to release and approval of consolidated financial
statements to review audit, disclosure and compliance issues;
o Whe¡e necessary, reviewing matters raised by the auditors with appropriate levels of management,
and reporting back to the auditors their findings;
o Making known to the auditors any issues of disclosure, corporate govemance, fraud or illegal acts,
non-compliance with laws or regulatory requirements that are known to them, where such matters
may impact the consolidated financial statements or auditor's report;
o Providing guidance and di¡ection to the auditors on any additional work they feel should be
undertaken in response to issues raised or concems expressed;
o Marking such enquiries as appropriate into the findings of the auditors with respect to corporate
governance, management conduct, cooperation, infonnation flow and systems of intemal controls;
and
o Reviewing the draft consolidated financial statements prepared by management, including the
presentation, disclosures and supporting notes and schedules, for accuracy, completeness and
appropriateness, and approve same to be passed to directors for approval.
Audit Approach
Outlined below are certain aspects of our audit approach which are intended to help you in discharging
your oversight responsibilities. Our general approach to the audit of The Corporation of the Municipalþ
of Bayham is to assess the risks of material misstatement in the consolidated financial statements and
then respond by designing audit procedures.
Illegal Acts, Fraud, fntentional Misstatements and Errors
Our auditing procedures, including tests of your accounting records, are limited to those considered
necessary in the ci¡cumstances and would not necessarily disclose all illegal acts, fraud, intentional
misstatements or errors should any exist. \ù/e will conduct the audit under Canadian generally accepted
auditing standards (GAAS), which include procedures to consider (based on the control environment,
govemance structure and ci¡cumstances encountered during the audit), the potential likelihood of fraud
and illegal acts occurring.
These procedures are not designed to test for f¡audulent or illegal acts, nor would they necessarily detect
such acts or recognize them as such, even if the effect of their consequences on the financial statements is
material. However, should we become aware that an illegal or possible illegal act or an act of fraud may
have occurred, other than one considered clearly inconsequential, we will communicate this information
directly to the audit committee.
2.
Consolidated Financial Statements for the year ending Decemb...
Page 224 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
It is management's responsibility to detect and prevent illegal actions. If such acts are discovered or audit
committee members become aware of ci¡cumstances under which the Company may have been involved
in f¡audulent, illegal or regulatory non-compliance situations, such circumstances must be disclosed to
us.
Related Party Transactions
During our audit, we conduct various tests and procedures to identiff transactions considered to involve
related parties. Related parties exist when one parly has the ability to exercise, directly or indirectly,
control, joint control or significant influence over the other. Two or more parties are related when they
are subject to common control, joint control or common sigrrificant influence. Related parties also
include management, directon and their immediate family members and companies with which these
individuals have an economic interest.
We will ensure that all related party transactions that were identified during the audit have been
rqrresented by management to have been disclosed in the notes to consolidated financial statements,
recorded in accordance with Canadian generally accepted accounting principles (GAAP), and have been
reviewed with you. All gains and losses occurring as a result of transactions with related parties have
been recorded in accordance with the recommendations of Section 3840 of the Canadian Institute of
Chartered Accountants (CICA) Handbook. Management has advised that no other related party
transactions have occurred that have not been disclosed to us. The audit committee is required to advise
us ifthey are aware ofor suspect any other related paly transactions have occurred which have not been
disclosed in the consolidated financial statements.
Risk-based
Ou¡ risk-based approach focuses on obtaining sufficient appropriate audit evidence to reduce the risk of
material misstatement in the consolidated financial statements to an appropriately low level. This means
that we focus our audit work on higher risk areas that have a higher risk of being materially misstated.
Materiality
Materiality in an audit is used to:
o Guide planning decisions on the nature and extent of our audit procedures;
. Assess the sufficiency of the audit evidence gathered; and
o Evaluate any misstatements found during our audit.
Materiality is defined as:
Materiality is the term used to describe the significance of financial st¿tement information to decision
makers. An item of information, or an aggregate of items, is material if it is probable that its omission or
misstatement would influence or change a decision. Materiality is a matter of professional judgment in
the particular circumstances.
We plan to use a materiality of $100,000. The materiality for last year's audit was $94,000.
Audit Procedures
In responding to our risk assessment, we will use a combination of tests of controls, tests of details and
substantive analytical procedures. The objective of the tests of controls is to evaluate whether certain
controls operated effectively. The objective of the tests of details is to detect material misstatements in
the account balances and transaction streams. Substantive analytical procedures are used to identiff
differences between recorded amounts and predictable expectations in larger volumes of transactions
over time.
3.
Consolidated Financial Statements for the year ending Decemb...
Page 225 of 291
The Corporation of the Municipality of Bayham
January 5,2009
This communication is prepared solely for the information of the audit committee and is not intended for
any other purpose. We accept no responsibility to a third paAy who uses this communication.
Yours truly,
GRÄHAM o SCOTT ¡ EI\NS LLP
Ro4cnl Ta¿rø,
Robert Foster, G.A.
Partner
Per:Title:
4.
Consolidated Financial Statements for the year ending Decemb...
Page 226 of 291
CRAHAM
SCOTT
ENNSLLp
a
WiH¡nA. Gnh¡m'
,ohnM Scoli^
Ahn& ãßE'
Àl¡c{l*l s- Sleü+
Robert E. fo.tet'
Bdty A. C¡topp
larc¡G fteffct'
Plpne:(519) 633-l)7il! fax: (5r9) 63!7009
.PËcflcLry ür@!h r pmfclml or1rel'm.
January 5,2009
450 Sr¡rcet Dritc, St. Ihorn¡s, ON NSR 5Vl
**rv.ErâhatrsûtteflÉ.com
The Corporation of the Municipality of Bayham
P. O. Box 160
9344 Plank Road
S traffordville, Ontario
NOJ lYO
Dear Council Members:
The purpose of this letter is to outline the terms of our engagement to audit the consolidated financial
statements of The Corporation of the Municipality of Bayham for the year ending December 31, 2008.
Objective, scope and limitations
Our statutory function as auditors of The Corporation of the Municipality of Bayham is to report to the
shareholders by expressing an opinion on The Corporation of the Municipality of Bayham's annual
consolidated financial statements. We will conduct our audit in accordance with Canadian generally
accepted auditing standards and will issue an audit report.
An auditor conducting an audit in accordance with Canadian generally accepted auditing standards
obtains reasonable assurance that the consolidated financial statements t¿ken as a whole are free of
material misstatement, whether caused by fraud or eror. It is important to recognize that an auditor
cannot obtain absolute assurance that material misstatements in the consolidated financial statements will
be detected because of:
(a) Factors such as use of judgment, and the use of testing of the data underlying the consolidated
financial statements;
(b) Inherent limitations of intemal control; and
(c) The fact that much of the audit evidence available to the auditor is persuasive rather than conclusive
in nature.
Furthermore, because of the nature of fraud, including attempts at concealment through collusion and
forgery, an audit designed and executed in accordance with Canadian generally accepted auditing
standards may not detect a material f¡aud. Further, while effective intemal control reduces the likelihood
that misstatements will occur and remain undetected, it does not eliminate that possibility. For these
reasons, we cannot guarantee that fraud, error and illegal acts, if present, will be detected when
conducting an audit in accordance with Canadian generally accepted auditing standards.
Unless unanticipated difficulties are encountered, our report will be substantially in the following forrn:
1.
Consolidated Financial Statements for the year ending Decemb...
Page 227 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
Auditorsr Report
To the Members of
The Corporation of the Municipality of Bayham
We have audited the statement of financial position of The Corporation of the Municipality of Bayham
as at December 31, 2008 and the statements of financial activities, and change in financial position for
the year then ended. These consolidated financial statements are the responsibility of the municipality's
management. Our responsibility is to express an opinion on these consolidated financial statements
based on our audit.
'We conducted our audit in accordance with Canadian generally accepted auditing standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the
consolidated financial statements are free of material misstatement. An audit includes examining, on a
test basis, evidence supporting the amounts and disclosures in the consolidated financial statements. An
audit also includes assessing the accounting principles used and significant estimates made by
management, as well as evaluating the overall consolidated financial statements presentation.
In our opinion, these financial statements present faidy, in all material respects, the financial position of
the year as at December 31, 2008 and the results of its operations and cash flows for the year then ended
in accordance with Canadian generally accepted accounting principles.
St. Thomas, Ontario
March 5,2009 Chartered Accounønt(s)l
If our opinion on the financial statements is other than unqualified, we will discuss the reasons with you
in advance. If, for any reason, we are unable to complete the audit or are unable to forrn, or have not
fonned, an opinion, u/e may decline to express an opinion as a result of this engagement.
Our Responsibilities
We will perform the audit in accordance with Canadian generally accqrted auditing standards. These
standards require that we plan and perform the audit to obtain reasonable assurance about whether the
consolidated financial statements present fairly, in all material respects, the financial position, results of
operations and cash flows in accordance with Canadian generally accepted accounting principles.
Accordingly, we will plan and perform our audit to provide reasonable, but not absolute, assurance of
detecting fraud and errors that have a material effect on the consolidated financial statements taken as a
whole, including illegal acts whose consequences have a material effect on the consolidated hnancial
statements.
One of the underlying principles of the profession is a duty of confidentiality with respect to client
affairs. Accordingly, except for information that is in or enters the public domain, we will not provide
any third parry with confidential information concerning the affairs of The Corporation of the
Municipality of Bayham without The Corporation of the Municipality of Bayham's prior consent, unless
required to do so by legal authority, or the Rules of P¡ofessional Conduct I Code of Ethics of the Institute
of Chartered Accountants of Onørio.
We will communicate in writing to those having oversight responsibility for the financial reporting
process the relationshiFs between our firm and The Corporation of the Municipality of Bayham
(including related entities) that, in our professional judgment, may reasonably be thought to bear on our
independence. Further, we will confrm our independence with respect to The Corporation of the
Municipality of Bayham.
2.
Consolidated Financial Statements for the year ending Decemb...
Page 228 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
The objective ofour audit is to obtain reasonable assurance that the consolidated financial statements are
free of material misstatement. However, if we identiù any of the following matters, they will be
communicated to the appropriate level of management:
(a) Misstatements, resulting from error, other than trivial errors;
(b) Fraud or any information obtained that indicates that a fraud may exist;
(c) Any evidence obtained that indicates that an illegal or possibly illegal act, other than one considered
inconsequential, has occurred;
(d) Significant weaknesses in the design or implementation of intemal conhol to prevent and detect
fraud or error; and
(e) Related party transactions identified by us that are not in the normal cor¡rse of operations and that
involve significant judgments made by management conceming measurement or disclosu¡e.
The matters communicated will be those that we identiff during the course of our audit. Audits do not
usually identifr all matters that may be of interest to management in discharging its responsibilities. The
type and significance of the matter to be communicated will determine the level of management to which
the communication is directed.
We will consider The Corporation of the Municipality of Bayham's intemal control to identi$ types of
potential misstatements, consider factors that affect the risks of material misstatement, and desígn the
nature, timing and extent of frirther audit procedures. This consideration will not be suffrcient to enable
us to render an opinion on the effectiveness ofinternal control over financial reporting.
Use and Distribution of our Report
The examination of the financial statements and the issuance of our audit opinion are solely for the use of
The Corporation of the Municipality of Bayham and those to whom our report is specifrcally addressed
by us. rJ/e make no rqlresentations of any kind to any third parly in respect of these financial statements
and we accqrt no responsibility for their use by any third party.
Managementr s Responsibilities
Management is responsible for:
Financial statements
(a) The preparation and fair presentation of The Corporation of the Municipality of Bayham's
consolidated frnancial statements in accordance with Canadian generally accepted accounting
principles;
(b) When differential reporting options have been used to present the consolidated financial statements,
acknowledging that:
(Ð The Corporation of the Municipality of Bayham meets the criteria for using such reporting
options;
(ii) The owners have been appropriately informed of such reporting options;
(iiÐ The owners' unanimous written consent has been obtained for each differential reporting option;
and
(iv) Such consent has not been withdrawn;
3.
Consolidated Financial Statements for the year ending Decemb...
Page 229 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
C omp I eten es s of info rma tion
(a) Providing us with and making available complete financial records and related data, and copies of
all minutes of meetings of shareholders, directors and committees of directors;
(b) Providing us with information relating to any known or probable instances of non-compliance with
legislative or regulatory requirements, including financial reporting requirements;
(c) Providing us with information relating to any illegal or possibly illegal acts, and all facts related
thereto;
(d) Providing us with information regarding all related parties and related party transactions;
Fraud and error
(a) The design and implementation of internal control to prevent and detect fraud and error;
(b) An assessment of the risk that the consolidated financial statements may be materially misstated as a
result of fraud;
(c) Providing us with information relating to fraud or suspected fraud affecting the entity involving:
(Ð Management;
(ii) Employees who have significant roles in internal control; or
(iii) Others, where the fraud could have a non-trivial effect on the consolidated financial statements;
(d) Providing us with information relating to any allegations of fraud or suspected fraud affecting the
entity's consolidated financial statements communicated by employees, former employees, analysts,
regulators or others;
(e) Communicating its belief that the effects of any uncorrected consolidated financial statements
misstatements aggregated during the audit are immaterial, both individually and in the aggregate, to
the consolidated financial statements taken as a whole;
Recognition, measurement and disclosure
(a) Providing us with its assessment of the ¡easonableness of significant assumptions underþing fair
value measurements and disclosures in the consolidated financial statements;
(b) Providing us with any plans or intentions that may affect the carrying value or classification of
assets or liabilities;
(c) Providing us with information relating to the measurement and disclosure of transactions with
related parties;
(d) Providing us with an assessment of all areas of measurement uncertainty known to management that
are required to be disclosed in accordance with Messurement Uncertainty, CICA Handbook -
Accounting Section I 5 08 ;
(e) Providing us with information relating to claims and possible claims, whether or not they have been
discussed with The Corporation of the Municipality of Bayham's legal counsel;
(Ð Providing us with information relating to other liabilities and contingent gains or losses, including
those associated with guarantees, whether written or oral, under which The Corporation of the
Municipality of Bayham is contingently liable;
(g) Providing us with information on whether The Corporation of the Municipality of Bayham has
satisfactory title to assets, liens or encumbrances on assets exist, or assets are pledged as collateral;
4.
Consolidated Financial Statements for the year ending Decemb...
Page 230 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
(h) Providing us with infomration relating to compliance with aspects of conhactual agreements that
may affect the consolidated financial statements;
(Ð Providing us with information conceming subsequent events; and
(t) Providing us with representations on specific matters communicated to us during the engagement;
Written confirmation of significant representations
(a) Providing us with written confirmation of significant representations provided to us during the
engagement on matters that are:
(Ð Directþ related to items that are material, either individually or in the aggregate, to the
consolidated financial statements;
(ii) Not directþ related to items that are material to the consolidated financial statements but are
significant, either individually or in the aggregate, to the engagement; and
(iii) Relevant to your judgments or estimates that are material, either individually or in the
aggregate, to the consolidated financial statements'
We ask that our name be used only with ou¡ consent and that any information to which we have attached
a communication be issued with that communication unless othetwise agreed to by us.
Reproduction of Audit Report
If reproduction or publication of ou¡ audit report (or reference to our report) is planned in an annual
r"pott ot other document, including electronic filings or posting of the report on a website, a copy of the
entire document should be submitted to us in sufficient time for our review before the publication or
posting process begins.
Management is responsible for the accurate reproduction of the financial statements, the auditor's report
and other related information contained in an annual report or other public document (electronic or
paper-based). This includes any incorporation by reference to either fr¡ll or summarized financial
statements that we have audited.
'We are not required to read the information contained in your website, or to consider the consistency of
other information in the electronic site with the original document.
P reparation of Schedules
We understand that you or your employees will prepare the following schedules and will locate the
following documents for our use at the dates specified:
a) Prepare various schedules and analyses before our engagement is planned to commence on March
16,2009; and
b) Make various invoices and other documents available to our staff.
This assistance will faciliøte our work and will help to minimize our costs. Any failure to provide these
working papers or documents on a timely basis, may impede our services, and require us to suspend our
services or withdraw from the engagement.
Working Papers
The working papers, files, other materials, reports and work created, developed or performed by us
during the course of the engagement are the property of our Firm, constitute confidential information and
will be retained by us in accordance with ou¡ Firm's policies and procedures.
5.
Consolidated Financial Statements for the year ending Decemb...
Page 231 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
File Inspections
In accordance with professional regulations (and by Firm policy), our client files may periodically be
reviewed by practice inspectors, including the Canadian Public Accountability Board (CPAB) and by
other file quality reviewers to ensure that we are adhering to professional and Firm standards. File
reviewers are required to maintain confidentiality of client infonnation.
Governing Legislation
This engagement letter is subject to and governed by the laws of the Province of Ontario. The Province
of Ontario will have exclusive jurisdiction in relation to any claim, dispute or difference conceming this
engagement letter and any matter arising from it. Each pafy irrevocably waives any right it may have to
object to any action being brought in those courts, to claim that the action has been brought in an
inappropriate forum, or to claim that those courts do not have jurisdiction.
Dispute Resolution
You agree that:
a) Any dispute that may arise regarding the meaning, performance or enforcement of this engagement
will, prior to resorting to litigation, be submitted to mediation; and
b) You will engage in the mediation process in good faith once a written request to mediate has been
given by any party to the engagement.
Any mediation initiated as a result of this engagement shall be administered within the Province of
Ontario, according to its mediation rules, and any ensuing litigation shall be conducted within such
province, according to provincial law. The results of any such mediation shall be binding only upon
agreement of each party to be bound. The costs of any mediation proceeding shall be shared equally by
the participating parties.
Indemnity
The Corporation of the Municipality of Bayham hereby agrees to indemnif, defend (by counsel retained
and instructed by us), and hold harmless our firm and its partners, agents or employees, from and against
any and all losses, costs (including solicitors' fees), damages, expenses, claims, demands or liabilities
arising out ofor in consequence of:
Ð The breach by The Corporation of the Municipality of Bayham, or its directors, officers, agents, or
employees, of any of the covenants made by The Corporation of the Municipality of Bayham herein,
including, without restricting the generality of the foregoing, the misuse of, or the unauthorized
dissemination o{ our engagement report or the financial statements in reference to which the
engagement report is issued, or any other work product made available to you by our firm; and
b) The services performed by us punuant to this engagement, unless, and to the extent that, such
losses, costs, damages and expenses are found by a court ofcompetentjurisdiction to have been due
to the negligence of our Firm. In the event that the matter is settled out of court, we will mutually
agree on the extent of the indemnification to be provided by your company.
We will use all reasonable efforts to complete the engagement as described in this letter within the
agreed upon time frames. However, we shall not be liable for failures or delays in performance that arise
f¡om causes beyond our control, including the untimely performance by The Corporation of the
Municipality of Bayham of its obligations.
6.
Consolidated Financial Statements for the year ending Decemb...
Page 232 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
Fees
Fees at Regular Billing Rates
Our professional fees will be based on our regular billing rates plus di¡ect out-of-pocket expenses and
applicable GST/HST and are due when rendered. Fees for any additional services will be established
separately.
Billing
Ou¡ fees and costs will be billed monthly, and are payable upon receipt. Invoices unpaid 30 days past the
billing date may be deemed delinquent, and are subject to an interest charge of I.0o/o per month. we
reserve the right to suspend our services or to withdraw from this engagement in the event that any of our
invoices are deemed delinquent. In the event that any collection action is required to collect unpaid
balances due us, you agree to ¡eimburse us for our costs of collection, including lawyers' fees.
Termination
If we elect to terminate our services for nonpayment, or for any other reason provided for in this letter,
our engagement will be deemed to have been completed upon written notification of termination, even if
we have not completed our report. You will be obligated to compensate us for all time expended, and to
reimburse us for all of our out-of-pocket costs, through the date of termination.
Costs of Responding to Government or Legal Processes
ln the event we are required to respond to a subpoena, court order, govemment agency, or other legal
process for the production of documents and/or testimony relative to information \ry'e obt¿ined and/or
prepared during the course of this engagement, you agree to compensate us at our normal hourþ rates for
the time we expend in connection with such response, and to reimburse us for all of ou¡ out-of-pocket
costs (including applicable GST/HST) incurred.
Other Services
In addition to the audit services referred to above, we will, as allowed by the Rules of Professional
ConduclCode of Ethics, prepare your federal and provincial income tax returns and other special reports
as required. Management will provide the information necessary to complete these returns/reports and
wilt file them with the appropriate authorities on a timely basis.
Use of Information
It is acknowledged that we will have access to all personal infonnation in your custody that we require to
complete our engagement. Ou¡ services are provided on the basis that:
a) You rqrresent to us that management has obtained any required consents for collection, use and
disclosure to us of personal information required under applicable privacy legislation; and
b) We will hold all personal information in compliance with our Privacy Statement.
The above tenns of our engagement will be effective from year to year until amended or terminated in
writing.
7.
Consolidated Financial Statements for the year ending Decemb...
Page 233 of 291
The Corporation of the Municipality of Bayham
January 5,2009
If you have any questions about the contents of this letter, please raise them with us. If the services
outlined are in acco¡dance with your requirements and if the above terms are accqltable to you, please
sign the copy of this letter in the space provided and retun it to us. We appreciate the opportmity of
continuing to be of service to your company.
Yours trul¡
GRAHAM SCOTT ENNS LLP
Roøettf /aUøt
Robert Foster, C.A.
Parürer
The services and terms set out are as agreed.
The Corporation of the Municipality of Bayham
Signed
Na:ne andTitle
8.
Consolidated Financial Statements for the year ending Decemb...
Page 234 of 291
CRAHAM
SCOTT
.I*Ì,'^:.'å.,^.,,
w¡EìrnÀGnhil'
,oùn M. Scol!'
A¡¡n R- ftlt¡'
MlciælSSlcef
fúcft B. fa.lcr¡
B.*y A. Gtopp
laner(i f¡ederic*'
Plpne: (519) 633-07ül fax: (5f 9' 633-7009
'Ptrüci.B ûü!h a proferrbnd æqrrtlon,
450 SqÉet Drivc, Sl. Tho¡n¡, ON NsR SVI
xrtw. grahanrscottelffi 'c0ll1
January 5,2009
The Members of Council
The Corporation of the Municipality of Bayham
P. O. Box 160
9344 Plank Road
Straffordville Ontario
NOJ IYO
Dear Members of Council:
We have been engaged to audit the consolidated financial statements of The Corporation of the
Municipality of Bayham for the year ending December 31, 2008.
Canadian generally accqlted auditing standards require that we communicate at least annually with you
regarding all relationships between the company and ourselves that, in our professional judgment, may
reasonably be thought to bear on our independence.
In determining which relationships to rqrort, the standards require us to consider relevant rules and
related interpretations prescribed by the Institute of Chartered Accountants of Onta¡io and applicable
legislation, covering such matters as:
(a) Holding a financial interest, either directly or indirectly, in a client;
(b) Holding a position, either directþ or indirectly, that gives the right or responsibility to exert
significant influence over the financial or accounting policies of a client;
(c) Personal or business relationships of immediate family, close relatives, partners or retired partners,
either directþ or indirectþ, with a client;
(d) Economic dependence on a client; and
(e) Provision of selices in addition to the audit engagement.
We have prepared the following comments to facilitate our discussion with you regarding independence
matters arising since February 15, 2008.
We are not aware of any relationships between the Municipality and ourselves that, in our professional
judgment, may reasonably be thought to bear on our independence, that have occurred from February 15,
2008 to January 5,2009.
There have been no fees charged to the municipality for any service other than audit services during the
period from February 15, 2008 to January 5,2009.
1.
Consolidated Financial Statements for the year ending Decemb...
Page 235 of 291
The Corporation of the Municipality of Bayham
January 5, 2009
Canadian generally accepted standards for audit engagements requires that we confirm our independence
to management or persons having oversight responsibility for the financial reporting process in the
context of the Rules of Professional Conduct of the Institute of Chartered Accountants of Ontario.
Accordingly, we hereby confirm that we are independent with respect to the company within the
meaning of the Rules of Professional Conduct of the Institute of Chartered Accountants of Ontario as of
January 5,2009.
This report is intended solely for the use of the council, management and others within the Municipality
and should not be used for any other purposes.
Yours trul¡
GRAHAM. SCOTT ¡ ENNS LLP
Rafu,r /auøt
Robert Foster, C.A.
Partner
Per:
Title:
Title:
Per:
2.
Consolidated Financial Statements for the year ending Decemb...
Page 236 of 291
Page I of6
?
Lynda Millard
From: Rogers [rogers1651@amtelecom.net]
Sent: Monday, June 08, 2009 10:38 PM
To: Lynda Millard
Subject: Burwell wedding proposal
MARTON FATTH ROGERS, M.A. (T)
P.O. Box 3,35 Wellington Street
Port Burwell, Ontario, NOJ lT0
(5re) 874-4286
rogers 1 65 1 @amtelecom. net
June 5, 2009
To the Municipality of Bayham, Ontario
Counsellors and Administrators:
I respectfully request that you entertain two proposals.
1. That the Municipality of Bayham take measures to be able to issue marr¡age
licenses and appoint a wedding officiant.
2.That the Municipality of Bayham hire myself for the sum of one dollar annually
and appoint me as wedd¡ng officiant.
ln support of these proposals, please find attached a rat¡onale for issuing licenses
and appointing a wedding officiant, along with my resume for candidacy and a draft
of needed services for the "Brides of Burwell."
Please put these proposals forth as resolutions at your next Council meeting.
Sincerely,
Marion Rogers
6/9/2009
Correspondence dated June 8, 2009 from Marion Rogers regardi...
Page 237 of 291
Page2 of6
Rationale for a Port Burwell, Bayham Wedding Project
Over the course of many years, the economy in Port Burwell and Bayham has
experienced significant decline. The reduced marketability of the tobacco industry,
the decline of the harbour, and general economic woes have led to a reduction in
employment opportunities. New industries have not been able to provide a
sustained source of tax revenue or employment within the municipality. ln a
declining economy, many luxuries are likely to suffer a decline, especially fossil-fuel
dependent luxuries such as heavy engine motorcycles and pleasure boats. Tourists
frequenting this area often use such vehicles. New projects are needed to rework
the local economy and provide hope. Such projects would be most cost-effective
and sustainable if they capitalize on local resources and skills.
The following is a proposal for a project which fits the above description: "Brides of
Burwell."
B¡rth, death, taxes and marriage: all of the above seem to be here to stay. In days of
shrinking dollars, consumers seek less expensive alternatives in many of their
necessities. Affordable venues and arrangements will be in higher demand.
Port Burwell and its sister communities in Bayham are in an excellent position to fill
this market niche. Families who are reluctant to join their relatives as they marry in
the Caribbean will be happy to keep their tax dollars local. The region offers scenery
as inspiring as Niagara but with a lower price tag,combined with talented and
available community members to take on the very wide variety of tasks involved in
wedding staging.
Some examples of what the municipatity can offer: bed and breakfast
accommodation, outdoor locations (provincial and town parks, lighthouse, beach,
lakeview hilltops) for ceremonies, indoor locations or areas to be enclosed for
receptions with liquor (parish halls, museums, community centres, restaurants,
barns, firehall), onstreet parking with transportation to wedding sites by classic car
or horse and buggy, local musicians and dj's, caterers, photographers, florists...and
the list goes on. An analysis of typical online wedding planners indicates that
Bayham can provide almost all that is needed. The scope of employment likely to
result from marketing Bayham and Port Burwell in particular as a wedding centre is
substantial.
Officiant and Marriage Licenses
The two services currently not in place are those of: 1. Local capacity to issue
619/2009
Correspondence dated June 8, 2009 from Marion Rogers regardi...
Page 238 of 291
Page 3 of6
marriage licenses and 2. a secular officiant to perform the wedding ceremonies. The
Ontario provincial office of vital statistics has provision for local municipalities to
issue marriage licenses and to appoint an individual as officiant if the municipality is
so enabled.
Gandidacy of Marion Rogers for the Position of Wedding Officiant
I offer myself as candidate to be appointed as wedding officiant, based on my
following attributes and skills:
formal and informal public speaking
reflective and intelligent
highly organized with meticulous attention to detail
experienced at carrying out paper work
strong belief in the institution of maniage
multi-lingual (English, Spanish, French)
empathetic, discrete, ethical, dependable
strong mediation skills
creative and enthusiastic
Experience
Elementary and secondary occasional teacher, Thames Valley D.S.B. 2008 - present
Elementary teacher, Upper Grand D.S.B., Hamilton Board of Education, Edmonton Board of
Education, Ottawa Board of Education, Carleton Board of Education 1974-2007
lnstructor, University of Guelph, 1982-1983, Modern Languages
Workshop provider in teaching methodology, Cameroon, lndonesia, Haiti, Canada 1988-1998
,Actress, director, producer, various community theatres and dinner theatres 1985 - present
Participant and chair, various school and school board committees, Guelph 1984 - 2006
President, musical theatre company, Guelph 1993 - 1996
President, religious congregation, 1981 - 1982
Choir mistress, 1988 - 1996
Sunday School teacher, 1970 - 1971 and 1 980 - 1 981
61912009
Correspondence dated June 8, 2009 from Marion Rogers regardi...
Page 239 of 291
Page 4 of 6
Education
lmprovisation, Second City, Toronto
Teaching qualifications as Principal, FSL ll, Guidance ll
McMaster Universi$, M.A.(T) 1990
Ottawa Teachers College 1974
Clark University, B.A. 1973
References
Anne Lehoux, principal, John MacCrae P.S., Guelph 519-824-0028
Laurel Beechey, play producer, Theatre Tillsonburg, 842-9416
Gwynn Williams, resident of Port Burwell, 8744026
Debby Jakab, teacher, Edward Johnson P.S., Guelph, 519-787-0215
Dan Berry, professor, University of Waterloo, dberry@haifa.math.uwaterloo.ca
Port Burwell, Bayham Wedding Project: lnitial Database of Services and Providers
Service Provider Contact info Service details Cost
Accommodation Grey Gables; individual bedrooms in private homes
Beverages, local wines, liquor, bar service
Cake and candy Rainey's mother
Catering of wedding Nancy at Milton Towers; Kathy of Schooners; Rainey of
Sunshine
Cleaning arrangements Nancy Lozon
Coordinator
Couture; last minute touch-ups
Decorations: hall, etc.
Favours
Floral arrangements
61912009
Correspondence dated June 8, 2009 from Marion Rogers regardi...
Page 240 of 291
Page 5 of6
Hair
Jewellery
Makeup
Manicure/pedicure
Maps and tourist info Mun. Of Bayham
Service Provider Contact info Service details Cost
Massage
Meals (not during wedding) Various restaurants and caterers
Music; soloists, dj, musicians, instruments, other "Cheap & Easy DJ:"
Eugene
Schweertman 582-4001
Parking and local public transportation for guests: Limos, buggies , firetruck?
Rentals: Photographic equipment; sound systems; tents; dishes, linens, cutlery,
glasses, chairs, tables
Security
Spa treatments
Special soaps, fragrances, potpourri
Venues for ceremony outdoors: beach, parks, lighthouse, museums
Venues for reception parish hall, scout hall, legion hall
Washrooms and waste management
-- original Message
-From: Lynda Millard
To: Rogers
Sent: Monday, June 08, 2009 8:47 AM
Subject: RE: proposals for Bayham Municipality
unable to open
Please copy directly into the email. Thanks
6/9/2009
Correspondence dated June 8, 2009 from Marion Rogers regardi...
Page 241 of 291
Page I ofl
Lynda Millard
From: Rogers [rogers1651@amtelecom.net]
Sent: Friday, June 05, 2009 2:19 PM
To: Lynda Millard
Subject: help me lift Bayhan's economy with wedding bells
Dear Friends in Bayham,
I am about to prepare a letter for the Bayham Council requesting that they appoint me as officiant for wedding
celebrations. I would like to çt support from local residents, endorsing the concept of making Port Burwell a
town for weddings ('The Brides of Burwell") and endorsing me to be appointed officiant. lf Council says it needs
to be a municipality employee, I propose they hire me for $1 annually. My qualifications in a nutshell: teacher for
over 30 years; multilingual; background in guidance; background in public speaking and theatre; background in
spiritual ceremonies.
lf you would like to support this, please send a message or phone some one on Council.
Mavor Lvnn Acre
Deputy Mayor Cliff Evanitski
519€66-3&rs
519€66-3487
CouncillorWard 1 MarkTaylor 519€42{535
CouncillorWard 2 Wayne Casier 519€66-5827
CouncillorWard 3 Ed Ketchabaw 519€66-3478
Please forward this to anyone you'd like on my behalf.
I am also beginning to build a database of potential contributors to holding weddings here: caterers,
accommodation, florist, etc.... please send me any names & contact info that might be relevant. The economy is
in our favour: we can surely do weddings less expensively than the folk in Niagara!
Thank you so much,
Marion Rogers
8744286
rogersl 651 @amtelecom.net
619/2009
Correspondence dated June 8, 2009 from Marion Rogers regardi...
Page 242 of 291
4't
f "'t'
Membership in the Corporation:
(from by-laws of the Elgin Community Futures Development
Corporation)
l7.l Eligibility for Membership
The following are eligible for membership in the Gorporation:
a) The Directors of the Gorporation;
b) the Mayor and Senior Administrator, or their designates, of the
municipalities of: St. Thomas, Aylmer, Gentral Elgin, Bayham, Malahide,
Southwold, Dutton-Dunwich and West Elgin;
c) and any individual, corporation, partnership and other legal entity who is
interested in furthering the objects of the Gorporation and whose
application for admission as a member has received the approval of the
Board of Directors.
17.2 Each member shall promptly be informed by the Secretary of his admission
as a member.
Only those individuals, corporations or partnerships who have expressed an
interest in membership 30 days or more prior to the Annual General Meeting are
entitled to vote thereat.
Correspondence from Elgin Community Futures Development Corp...
Page 243 of 291
Page 244 of 291
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF'REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Siltation Study - Port Burwell Harbour
DATE: June 9,2009
FILE: [ \O
NUMBERz C2009-12
Purpose
This report is to advise Council of the outcome of inquiries regarding obtaining a Siltation study for
the Port Burwell Harbour area.
Background
As a result of on-going discussions with DFO (Small Craft Harbours), and Council interest in
siltation/current patterns at the harbour area, Council requested staff obtain estimates for a "Coastal
Processes Sfudy".
Staff made inquiries with several firms, and identified Shoreplan Engineering Limited as a qualifred
firm. That firm was able to provide a proposal, which totals $24,500 plus taxes.
Staff Comments
The proposal as received has been shared with SCH for comments and input. SCH staff have
indicated the proposal meets the needs as has been previously discussed, with perhaps very minor
amendment to include more review/presentation of options. It has also been indicated that they would
be in a position to share the costs of such a study on 50/50 basis. The 2009 municipal budget does not
include provision for such a study. As such, should the municipality proceed, funding would be
required from reserves andlor the 2010 capital program.
At this time, only one proposal has been pursued. Though staff understand the number of qualified
firms are very limited, other may also be able to provide proposals.
Ontions
1. Proceed with the Siltation Study as proposed by Shoreplan Engineering (subject to agreement with
scH).
2. Proceed with a formal call for proposals for a Siltation Study for the Port Burwell harbour area.
3. Defer consideration of the matter to the 2010 municipal budget discussions.
Strateeic Plan Goal(sl
Goal #1 - Practice responsible financial management
Goal #3 - Create a positive business atmosphere
Recommendation
THAT staff be authorized and directed to proceed with a formal call for proposals for a Siltation Study
for the Port Burwell harbour area.
Staff Report C2009-12 regarding Siltation Study - Port Burwe...
Page 245 of 291
Page 246 of 291
Brenda Gibbons
Page 1 ofl
q
ct=(oÒ
From: mike timmermans [miketimmermans@msn.com]
Sent: Monday, June 15,20O910:22ÊrM
To: Brenda Gibbons
Subject: Country Camping
Brenda,
Thanks, for getting me in the scedule this thursay.
As for the terms of the sale of the property (country camping) I own the land, Brian is renting it
from me unltill september lst.
I want to continue providing a safe and fun place for people to camp, relax, and hang out with
friends.
fírst we can discuss any possible issues we may have for the 2010 year and how we can avoid
them.
- Bring up past issues
- Create solution to avoid these issues
Second, I am hiring a company called show works, out of toronto. They have been running events
for the past 30 years. (events such as bayfest) They are responsible for hiring bands and dj's,
stage, lighting and sound. In order for show works to commit to a project they need to know that
they won't get shut down befor the show even starts.
- My plans are to hire them for saterday september 5th.
- They need a Permit or Something saying bands/dj's are allowed to play from 3:00 pm till 11:00
pm
See you at 7:30pm on thurday
Mike Timmermons
cell phone: 5t9-671-6653
Windows Live helps you keep up with all your friends, in one place.
6/15/2009
Correspondence received June 15, 2009 from Mike Timmermans r...
Page 247 of 291
Page 248 of 291
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Eden Community Centre - Repairs and
Designated Substances
DATE: Jvne12,2009
FILE: A ÂO
NUMBER: PR2009-14
Purpose
This report is further to Report PR2009-ll, regarding Eden and Area Community Centre building
repairs/improvements and the results of a designated substances survey.
Background
Council considered Report PR2009-11 in May of this year, which outlined results of a Designated
Substances inspection, and inspections carried out by the municipal CBO and Fire Chief. A copy of
that report is attached.
After considering the information, including the
maintenance, Council authorized staff to initiate
Centre regarding the continued use of the building.
Staff and several Council members met with the Community Centre representatives May 19th. Staff
provided copies of the involved reports and some information from the Ministry of Labour about
obligations respecting designated substances. There was discussion of the information and
Community Centre representatives indicated strong desire to continue with the building. Questions
were raised regarding what would be done with the building and property should it close. At the close
of the meeting, it was agreed that the group would review the information supplied and provide their
comments and/or questions. A subsequent meeting was held involving the Fire Chief and CBO, and
the group sought clarification regarding a number of the items identified as deficient and./or in need of
repair. Interest was expressed in reducing costs by carrying out works with local volunteers/donations
where practical.
Staff Comments
At the time of writing this report, the Eden and Area Community Centre group has not yet submitted
comments, including a list of works that they may undertake. This is expected prior to the upcoming
Council meeting. As mentioned, the intent of the group is to continue use of the building as a
community centre, and have certain works carried out by volunteers. Staff would continue to provide
assistance/guidance as needed. In regard to designated substances, removal etc. would be required to
proceed as outlined in the previous report, and the necessary asbestos management plan would also
need to be finalized.
At this time, two basic options exist - proceed with repairs to the facility, or terminate the use and
dispose of (sell or demolish) the building. In the case of a sale of the building, several issues would
need to be addressed, such as parking areas etc., however the Municipality would be able to retain the
majority of the park area. Estimates have not been produced for the costs of any demolition.
immediate and medium term costs for building
discussions with the Eden and Area Community
Staff Report PR2009-14 regarding Eden Community Centre - Rep...
Page 249 of 291
r4ér
Options
1. Commence with removal of asbestos as recoÍtmended in the Designated Substances Survey, and
other immediately required repairs (plumbing etc.), and develop Asbestos Management Plan in
accordance with regulations.
2. Initiate steps to dispose of the building.
Attachments
l. Copy ofReport PR2009-1 I
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrasructure
Recommendation
THAT Report PR2009-14 be received, and Council provide any further direction to staff.
Ivr{ubmitted,
Staff Report PR2009-14 regarding Eden Community Centre - Rep...
Page 250 of 291
TO: Mayor & Members of Council
X'ROM: Kyle Kruger, Administrator
DATE: April30,2009
FILE:
NIIMBER: PR2009-l IST BJECT: Eden Community Centre - Repairs and
Designated Substances
Purpose
This report is to provide further information regarding Eden and Area Community Centre building
repairs/improvements and the results of a designated substances survey.
Background
In February 2009, Council considered information received outlining concerns regarding the location
of asbestos in the Eden Community Centre. The issue was discovered upon responding to requests
from the Eden and Area Community Cenüe to undertake repairs to the heating system/hot water tank,
and to consider repairs to ceilings damaged by roof leaks prior to 2008. Council directed that staff
proceed with a Designated Substances Survey, and inspect the building to assess other capital
needs/compliance issues.
The CBO and Fire Chief undertook inspections in late February. Staff received the Designated
Substances Survey April 29th, 2009.
StaffComments
The Designated Substances Survey results did identifr asbestos issues, largely as outlined in the draft
frndings presented in February. Since asbestos containing materials have been confirmed, the
building is subject to requirements for an asbestos management program. The report does recommend
that certain asbestos material is in fair to poor condition, and should be repaired or removed. Also,
certain other designated substances have been identified, however these are not recommended for
removal, but rather will require notice and work practices in accordance with various regulations
when the materials a¡e disturbed (construction/demolition/disposal).
In regard to an asbestos management program, the following are the general requirements:
a) Prepare and maintain on the premises a record of the location of the asbestos containing material
b) Give any other person who is an occupier of the building written notice of any information in the
record that relate to the area occupied by the person
c) Give any employer with whom the owner arranges or contracts for work written notice of the
information in the record, if the work,
i) may involve material mentioned in the record, or
ii) may be carried on in close proximity to such material and may disturb it
d) Ad¡rise lLe workers gmployed by thg owner who work in the building of the information in the
record, if the workers may do work that
i) involves material mentioned in the record, or
ii) is to be carried on in close proximity to such material and may distwb it
e) Establish and maintain for the training and instruction of every worker employed by the owner
who works in the building and may do work in clause d), a program dealing with
i) the hazards ofasbestos exposure
Staff Report PR2009-14 regarding Eden Community Centre - Rep...
Page 251 of 291
r 4ée
ii) the use, care, and dispos ment and clothing to be used and worn when
doing the work
iii) personal hygiene to be observed when doing the work
iv) the measures and procedures prescribed by regulation
Ð Inspect the material mentioned and update the survey at reasonable intervals (annually) or
whenever the owner becomes aware of new information relating to matters within the survey.
The staff inspections of the building did identiff significant other capital repairs/works- that the
building will require in the nea¡ future and works to comply with current fire code requirements.
These items range from small maintenance (ie: painting) to extensive renovations (ie: accessible
wash¡oom facilities, window replacement, exterior doors, soffit/facia repair).
Estimates to carry out immediate requirements are as¡ follows (information from local contractors
and./or staff):
Replacement of ceiling tiles - $ 17,000
Doors,miscellaneous -$ 10,000
Removal of asbestos and reinsulation ofplumbing - $ 36,800
Replacement ofcontrol valves, new waterheater . - $ t1,500 to $15,900
These estimates include only immediate items. Estimates have not been sought for the items such as
accessible wash¡ooms etc. previously mentioned. In addition, staff have just been informed of recent
additional roof leaks at the building. At this time, staffare reviewing whether repairs may fall within
the wa¡ranties from the repairs done in 2007.
Options
l. Cornmence with removal of asbestos as recoÍlmended in the Designated Substances Survey, and
other immediately required repairs (plumbing etc.), and develop Asbestos Management Plan in
accordance with regulations.
2. Intiate discussions with the Eden and Area Community Centre regarding the continued use of the
building.
Attachments
l. Memo of CBO February 24,2009
2. Memo of Fire Chief February 25,2009
3. Extract from Designated Substances Survey Ma¡ch 25,2009 - Recommendations section
Strategic PIan Goa(s)
Goal #l - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrasructure
Recommendation
TJ{r{T staff+eauthorizedlojnitiate discussions with the Eden¿¡rd Area Communþ eentre regarding
the continued use of the building.
Staff Report PR2009-14 regarding Eden Community Centre - Rep...
Page 252 of 291
300 Dufferin Avenue
P.O. Box 5035
London, ON
N6A 419
June 1, 2009
Municipality of Bayham
9344 Plank Rd., PO box 160
Straffordville, ON NOJ 1Y0
Attention: Kyle Kruger
/t
MU¡IICIPATITY O,F flAYHAM
dË c E turü
, ]5 200e
RE: Safequardinq and Sustaining Ontario's Water Act
On May 4,2OOg, London City Council requested that we seek your support. You may have already
received a copy of the Council Resolution from our Clerk's Office, but we have attached an extra copy
to this letter.
Please assist us in having the connecting channel between Lake Huron and Lake Erie defined, by the
Ministry of Natural Resources and the Ministry of the Environment, as being common to both Great
Lakes as was originally permitted in the Great Lakes Charter Annex implementation Agreement and the
Act. lf we are unsuccessful in retaining this definition and an arbitrarybasin boundarythrough Sarnia is
selected by MNR and MOE, the Lake Huron Water Supply System will be deemed as an "intra-basin"
transfer with the following potential consequences:
. for those of us south of the boundary, loss of investment in available capacity in the Lake Huron
system for which many of us have paid debt charges for over 40 years,
. London's future contributions to the Lake Huron Primary System for life cycle renewal will be
proportionately reduced as London's demand is fixed, while other municipalities' takings increase
with growth, thereby eroding the economies of scale that smaller municipalities have benefitted
from over the years,
¡ limitíng intra-basin transfers from Lake Huron to current maximum day demands, thereby triggering
an earlier than contemplated expansion of the Elgin Area Water Treatment Plant, negating
London's conservation efforts overthe last 10 years and offsetting our investment in the Southeast
Reservoir construction intended to defer the Elgin Water Treatment Plant expansion,
. Lake Huron member municipalities south of the intra-basin boundary may also be capped at their
current maximum day with no obvious economically available alternative water supply - this may
actually be a good thing permitting exemptions for those municipalities to expand their transfers,
once they have proved through environmental assessments that there are no other viable options
- the cost of these studies will be significantly greater that what has been previously required,
The Corporation of the City of London
Office 51 9.51 9-66'l -2500 ext. 5593
Fax 519.519-661-2354
rwelker@london.ca@city.london.on.ca
mvlv. city. I ondon.on. ca
Correspondence dated June 1, 2009 from the City of London re...
Page 253 of 291
. partially negating the HELP Clean Water stimulus funding since works in excess of $100,000,000
will be required in transmission watermains as London draws proportionately more water from the
Elgin system in the future - investment in full twinning of the Lake Huron pipeline for security
reasons will never require the full capacity of the twinned pipeline in the foreseeable future, and
o eroding southwestern Ontario's economic and competitive advantage of high quality water supply
at affordable prices within Ontario and the surrounding states.
Please join us in responding to MNR and MOE requesting that the connecting channel of the St. Clair
River, Lake St. Clair and the Detroit River be defined as being common to Lake Huron and Lake Erie.
Sincerely, --)øtu/{Ø-
Roland Welker, P. Eng.
Manager Water Engineering, City of London
RW/cw
Encl
Cc: Andrew Henry, Division Manager - Regional Supply
Pat McNally, General Manager of Environmental and Engineering Services and City Engineer
Correspondence dated June 1, 2009 from the City of London re...
Page 254 of 291
300 Dufferin Avenue
P.O. Box 5035
London, ON
NôA419
London
May5,2009
P. McNally
General Manager of Environmentral and Engineering Serviceé and Gity Engineer
I hereby certify that the Municipal Council, at its session held on May 4, 2ff)9 resolved:
8. That, on tle recommendation of the General Manager of Environment and Engineering
Services and Clty Engineer, the following actions be taken wÌth respect to impending regulations under
lhe Safeguarding and Su*aining Ontario's Water Ad (following the Great l-akes Charter Annex
Agreement) and it potential impacts on London:
(a) the Municipal Council BE ASKED to approrc the following resolution:
WHEREAS the water treatnent plants serving üre Gity of London were originally constucted,
owned and operated by the Province, prior to being hansfened to the member municipalities of
the Joint Boards of Management
AND WHEREAS the water intakes for the plants are desþned for capacity well in excess of
what is cunenüy being withdrawn for the Great Lakes, representing a significant financial
¡nvesbnent in their ñ¡ture use;
AND WHEREAS the rcent
of its supply ftom Lak L¿ke
uuron wóuj¿ require Plant
expansions and iransmission and distibution pipes fronr the Eþin Area Primary Water Supply
System causirq a financial hardship on the rate payers of the Gty of London;
Al{D WHEREAS the City of London refums more urater to the Great Lakes basins han is
absfacted from l-ake Hurôn and Lake Ede benefiting the downsbeam conditions ln the Thames
River whi6 only slightly decreasing flows in the northem portion of the interconnec{ing waterway
between Lake Huron and Lake Erie without any apparent consumptive use;
At¡D WHEREAS it a significantwatershed such as the
Great Lakes Basin derælopment impacts on the Cltv of
London, and while vironment of ttle Great Lakes Basin
based on growth plans for the City of London;
nificanty reduced tts water taking from the- Gre¿t
l5 peróent and should not be penalized by the
rawàl .tom Lake Huron in the fr¡ture, given the
rce; '
Tll,AT üe Corporation of the City of London
between lake Huron and Lake Erie be considered
ne in the watershed does not accurately porhy the
(b) the civic Administration BE Boards of Managementfor the
l¿ke Huron and Elgin Area sure the concems of the City of
London are duly noted by of Natural Resourc'es and the
Mínistry of the Environment
The Comorat¡on of the City of London
office: sì966t-z5oo elt 6479
Fax 5'19661-4892
wr¡r¡w.london.ca
Correspondence dated June 1, 2009 from the City of London re...
Page 255 of 291
(c) the Civic Adminisfation BE DIRECTED to provide information to.olr elected officials to further
communicate
"nJgã¡n
sçpott for loot ivembers of Provincial Parliament on this important
matter and to ensuie tite tì.itlre water supply for the C)ty of London remains affordable; and
(d) the Munidpalities of the Lake Huron Primary water s_upp.!Y qnJ"P and the Bgin Area Primary
WaterSup.plyS},stemBEASKEDtoexpresssupportforthisinitiative;
I presentation was receiræd from nvironmental and
öny engineer and the attactred fiom the DMsion
ng, wiü respectto this matter' (
Y*#*
City Glerk
fyg
oc: Chairand Members, lake Huron PrimaryWaterSupplyS¡ætem
Cfrair and Members, Eþin Æea Primary Water Supply System
Members of MunicÍpalities, Lake Huron Primary Water Supply System
oN N5V5B9
-J. Stanford, Director of Environmental Progams and Solid Waste
- A" Henry, Division Manager, RegbnalWaterSupply
- R Wdker, Division Manager, Water Engineeting
-J. Braâm, Divis'lon Manager, Water/Sewer Operations
Abbotq DMsion Manager, Solftl Waste Management
-
P. Eþnnelly, Urban Watershed Manager
The Corporatlon d the City of London
Office:519€614100
Fa)c 519661-4892
council&com mitees@city.london.on.ca
www.cÌty.london.on.ca
Correspondence dated June 1, 2009 from the City of London re...
Page 256 of 291
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LA\M NO. 2009-084
A BY.LAW TO AUTHORIZE THE EXECUTION
OF A CONTRACT AGREEMENT WITH ED MATTHEWS CONTSTRUCTION
FOR THE SUPPLY AND INSTALLATION OF STEEL INSULATED SIDING
\ilHEREAS Ed Matthews Construction submitted the low tender, June 2nd,2009 for the supply
and installation of steel insulated siding on the municipal public works garage located at 8354
Plank Road;
AND \üHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement with Ed Matthews Construction to undertake the works in
accordance with the said tender.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized to execute a contract
agreement with Ed Matthews Construction to undertake the supply and installation of steel
insulated siding at 8354 Plank Road in accordance with the specifications and scope of work
as outlined in the tender documents dated June 2, 2009 at a contract price of Twenty Six
Thousand, Four Hundred, Thirty One Dollars, Seventy Six Cents ($26,431.76) exclusive of
taxes.
2. THAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th
DAY OF JUNE, 2009.
MAYOR CLERK
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 257 of 291
THE MUNICIPALITY OF BAYHAM
REQUEST FOR TENDER
SUPPLY AND INSTALLATION OF STEEL INSULATED S'D''VG
ON THE PUBLIC WORKS GARAGE
Proposals are invited by the Municipality of Bayham, Straffordville, Ontario, NOJ 1Y0,
until 11:00:59 (hr.:min.:sec.) a.m., local time, as recorded on the time clock located in
the Municipal Offices, 9344 Plank Rd, Straffordville, Ontario, on Tuesday, June 2,
2009.
lAy'r/e, the undersigned,
having carefully read and considered the conditions and specifications for the supply
and installation of steel insulated siding on the Public Works Garage do hereby offer to
provide the goods and services as specified and described herein to The Municipality of
Bayham for the following:
l3zl ,5
Amount:
Goods & Services Tax:
Provincial Sales Tax:
TOTAL AMOUNT:
1
ùir
with business premises at
THE LOWEST OR ANY PROPOSAL OR ANY PART OF ANY TENDER NOT
NECESSARILY ACCEPTED.
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 258 of 291
Page 2
SUPPLY AND INSTALLATION OF STEEL INSULATED S'D'NG ON THE
PUBLIC WORKS GARAGE, 8354 Plank Road
lf my/our tender is accepted, l/We agree to provide complete fulfillment of
this proposal call within 6î days from the date of notification of
acceptance by The Municipality of Bayham.
SIGNED TELEPHONE NO. stq -RU -1112-1
COMPANY NAME NO. 5 fq - 8?ú-f - L-l L-f ¿5
TITLE P.S.T. Vendor's Permit No.
ADDRESS ßorf *=n?n+ c.S.T. Registration No. ,lo'tT - 3æ8 - RPorrll
ACCEPTANCE
ACCEPTED ON BEHALF OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM
THIS DAY OF 2009.
MAYOR CITY CLERK
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 259 of 291
truck, cab,chassis, plow&box'1 -42
Page 3
CONDITIONS
SPECIAL PROVIS/ONS;
1. lf and wherever in the specificat¡ons a brand name, make, name of any
manufacturer, trade name or vendor catalogue number is mentioned, it is for the
purpose of establishing a grade or quality of goods and services, only, unless
specified otherwise. Since the Municipality of Bayham does not wish to rule out
other competition and equal brands or makes, the phrase "or approved equal"
may be added. However, if goods and services other than the specified is bid, it
is the vendor's responsibility to name such goods and services within his bid and
to prove to the Municipality of Bayham that said goods and services is equal to
the specifications and to submit brochures, samples and/or specifications in
detail or item(s) bid. The Municipality of Bayham shall be the judge concerning
the merits of tenders submitted.
2. ln the event of any discrepancy between the unit price and the extension(s), the
unit price shall govern.
GENERAL:
1. All questions respecting this tender call should be directed to Mr. Gerry
LeMay, Public Works Manager, telephone 519-866-5521.
2. Taxes:
Goods & Services Tax and Provincial Sales Tax are applicable and shall be
shown in the appropriate specified spaces for bidding purposes.
3. Telegraphic, telephone or facsimile tenders will not be accepted.
4. Tender may only be withdrawn prior to the closing date upon providing a written
request.
5. Tender will be opened and read publicly and bidders may be present or be
represented at all openings.
6. The tender declares that this tender is made without any connection, knowledge,
comparison of figures or arrangement with any other person or persons making a
proposal for the same goods and services, and is in all respects fair and without
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 260 of 291
7.
collusion or fraud.
The Municipality of Bayham is not liable for any costs incurred by the proposal in
responding to this tender.
Page 4
CONDITIONS
GENERAL; (Cont'd)
a) Responses or notations to a Tender Call which provides a condition of sale or
any other attachment which alters the conditions or specifications, or makes it
subordinate, may be cause for rejection, at the option of the Municipality of
Bayham
b) Points required or intended to be made to reflect changes herein shall be
clearly set out in a separate letter, which shall be appended hereto.
Tenders having any erasures or corrections shall be initialed by the tender in ink.
All tenders shall be typewritten or filled in with pen and ink and bids shall be
signed in ink.
a) The Municipality of Bayham reserves the right to accept or reject any or all
tender, in whole or in part, to waive irregularities, minor variances and
technicalities as determined suitable in the opinion of the Municipality of
Bayham.
b) The successful tender will be notified subsequent to the acceptance of such
tender by the Municipality of Bayham. Such notification will be dispatched as
promptly as possible from the date set for closing.
AII goods and services shall be delivered F.O.B. destination Straffordville,
Ontario, and shall remain the property of the tender until a physical inspection is
made and thereafter accepted to the satisfaction of the Municipality of Bayham in
compliance with conditions and specifications described herein. All respective
insurance coverage shall be the responsibility of the tender until acceptance is
given by the Municipality of Bayham.
Where the supply of goods are bid on by an out of town supplier, a collect
telephone number is to be supplied.
No extra charges will be permitted unless written authorization is obtained from
the Municipality of Bayham.
a) The total price and payment is to be shown and made in Canadian Funds;
b) Cash discounts may be offered by the proposal for prompt payment of
invoices but such cash discount will not be taken into consideration in
determining which is the low tender unless such discount is based on
payment of invoice not less than twenty (20) days after satisfactory delivery
and/or the date on which the invoice is received, whichever is later.
8.
o
10.
11
12.
13.
14.
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 261 of 291
c) Unless otherwise specified, the Municipality of Bayham will make payment of
accounts within thirty (30) days of either the date on which the goods and
services have been accepted to the satisfaction of the Municipality, or the
date on which the invoice is received, whichever is later.
Page 5
CONDITIONS
GENERAL; (Cont'd)
15. Time shall be of the essence for any orders placed as a result of this tender.
Failure of a tender to deliver within the time specified or within a reasonable time,
as interpreted by the Municipality of Bayham, or failure to make replacements of
rejected goods and services, when requested, will constitute authority for the
Municipality of Bayham to cancel such orders or any part thereof, without
obligation, or will constitute authority for the Municipality of Bayham to purchase
in the open market to replace the goods and services rejected or not delivered.
The Municipality of Bayham reserves the right to authorize immediate purchases
in the open market against rejections on any contract when necessary. On all
such purchases, the Bidder agrees to promptly reimburse the Municipality of
Bayham for the excess costs occasioned by such purchases. Such purchases
may be deducted from the contract quantities.
16. The tender warrants that there has been no violation of copyrights or patent
rights in manufacturing, producing or selling the goods and services shipped or
ordered as a result of this tender and the proposal agrees to hold the Municipality
of Bayham harmless from any and all liability, loss, expense, action or suit
occasioned by any such violations.
17. The tender agrees to hold the Municipality of Bayham harmless from any and all
liability, loss, expense, action or suit occasioned by any malfunction of the goods
and services provided.
18 The tender warrants that the goods and services supplied to the Municipality of
Bayham conforms in all respects to the standards set forth by Federal and
Provincial agencies and failure to comply with this conditions will be considered a
breach of tender.
19. The successful tender will not, without the written consent of the Municipality of
Bayham, make any assignment or any subcontract for the execution of any
goods and services hereby bid on.
20.Should the proposal find discrepancies in, or omissions from the conditions and
specifications, or should he/she be in doubt as to their meaning, he/she shall
notify the Administrator, who may, if necessary, send written addenda to all
proposals.
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 262 of 291
21. No bidder is relieved from supplying all components necessary to render the
goods and services fit for the use specified in the governing documents merely
because detailed conditions and specifications on the various components are
not set out in the documents.
Page 6
COND¡TIONS
GENERAL' (Cont'd)
22. The submission of a signed tender document to the Municipality of Bayham shall
be deemed to constitute an "lrrevocable Offer" which may be accepted, at the
option of the Municipality of Bayham, by:
a) written acknowledgement of acceptance, and/or
b) contract in writing
and upon such acceptance of the terms, responsibilities, and specifications
herein set forth shall be confirmed and binding upon the Municipality of Bayham
and the proposal.
23. The failure of either party at any time to require performance by the other party of
any provision hereof shall in no way affect his/her right thereafter to enforce such
provision or to seek damages for the breach thereof. Successful proposals,
including those outside the Province of Ontario, agree that the rights of all parties
shall be governed by the laws of Ontario. lt is agreed between the parties that
neither party shall be held responsible for damages caused by delay or failure to
perform his/her undertakings hereunder when such delay or failure is due to
fires, strikes, floods, acts of God or the Queen's enemies, lawful acts of public
authorities, or delays or defaults caused by common carriers, which cannot
reasonably be foreseen or provided against.
24. The submission of a tender shall be deemed proof that the proposal has satisfied
himself/herself as to all the provisions of the tender, all the conditions which may
be encountered, what goods and services he/she will be required to supply, or
any other matter which may enter into the carrying out of the supply of goods and
services referred to in the tender, and no claims will be entertained by the
Municipality of Bayham based on the asseftion by the tender that he/she was
uninformed as to any of the requirements of the proposal.
25. ln case of default of the proposal, the Municipality of Bayham reserves the right
to procure the goods and services from other sources and any added expense
will be charged to the undersigned tender.
26.The bidder agrees to indemnify and save harmless the Municipality of Bayham
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 263 of 291
and all Municipal officers, employees, servants and agents; officers, employees,
servants and agents of its Boards and Commissions and volunteers, from all
claims, costs, actions, suits, damages or expenses which may arise by reason of
the execution of his/her tender or the performance of any of the terms of his/her
tender or in any way incidental to the tender.
Page 7
CONDITIONS
GENERAL; (Cont'd)
27. This indemnification shall also apply in respect of any claims for injuries or
damages that may be sustained by the bidder or any of his employees during the
performance and fulfillment of this tender. Should the Municipality of Bayham
receive any demand or claim arising out of the performance of this tender, the
bidder shall pay to the Municipality of Bayham such claims. The bidder shall
also pay to the Municipality of Bayham any demand, cost, charge, damages or
expenses which may be paid or incurred by the Municipality of Bayham or any of
its servants, officers or agents in settlement of or on account of the payment for
any loss, damages or expenses payable by the Municipality of Bayham or its
officers, servants and agents, and any monies payable by the Bidder under the
terms and conditions of this tender may be deducted from monies payable under
this tender which are then remaining in the possession of the Municipality of
Bayham on account of this tender, and to any court of competent jurisdiction as
monies paid on behalf of the Bidder.
28. a) Bidder must use the tender form furnished by the Municipality of
Bayham. Failure to comply may cause the tender to be rejected.
b) Tender submissions, properly endorsed and sealed in the envelope
provided for the purpose and clearly marked as to contents, will be received
by the Municipal Office, P.O. Box 160, 9344 Plank Road, Straffordville,
Ontario, NOJ 1Y0, until 11:00:59 (hr.: min.: sec.) â.ffi., local time, as
recorded on the clock located on the counter in the Municipal Building, 9344
Plank Rd, Straffordville, Ontario, on Tuesday June 2,2009.
c) Bidder must be submitted by the specified time of closing to receive
consideration of acceptance.
- Bidder shall carry a minimum insurance of $ 2,000,000 and name the
Municipality of Bayham as an additional insured to their insurance
policy during the length of the project.
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 264 of 291
MUNICIPALITY OF BAYHAM
SPECIFICATIONS FOR SUPPLY AND INSTALLATION OF
STEEL INSULATED SIDING ON THE
PUBLIC WORKS GARAGE AT 8354 PLANK ROAD
DETAILED SPECIFICATIONS :
Work involves installing new vertical steel siding over existing
walls of old section of Works Building.
- ( 1" insulation)
- remove existing horizontal siding at end walls and make
substrata good
- remove existing Works Yards sign from front of building
and set aside for reuso
- All existing exterior light and electrical appurtenances to
remain, to be worked around with appropriate flashing
- Remove front door enclosure, and reinstall after siding is
installed
- Determine if existing door iam metal wrap is adequate for
water tight connection with new wall cladding, if not,
include price to remove and install new jam wrap to match
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 265 of 291
siding trim on all overhead doors
- Install 1 X 3 horizontal furring strips at 24" spacing to all
exterior walls, siding will extend from underside soff,rt to
6" above finished grade
- Install 1" Styrofoam clad mate rigid foam insulation
between funing strips
- Install vertical steel siding to furring strips. Use Vicwest
Ultravic (E) 2gc{Prepainted Cororite siding (color to be
chosen by Man ager of Public Works after price is verified)
- Install all required corner mouldings, jmoulds around
existing doors and windows etc"
BUILDING PERMIT
,/
Shall be responsibility of Municipality Yes....(....... No.....
FRTEGHT
./
Shall be the responsibility of contractor Y "r.....(.... No................
WARRANTY
- State warranty period in months/ years for parts e5 YRS
- State warranty period in months/years for service å q V R.<
- All warranty work F.O.B. Straffordville V"r....(.... No............
(\Morks Garage 8354 Plank Road)
DELIVERY
- State the maximum number of calendar days
required to deliver the order complete Speciff... .¿.A...Þ.*Í.2..
Delivery to the site to be included
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 266 of 291
DEVIATIONS
- If any of the specifications cannot be meet please provide information as
to the reason for not meeting the request.
By-Law 2009-084 A By-Law to authorize the execution of a...
Page 267 of 291
Page 268 of 291
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-085
A BY.LAW TO AUTHORIZE THE EXECUTION
OF A CONTRACT AGREEMENT WITH
COVER-ALL BUILDING SYSTEMS OF ONTARIO
FOR THE SUPPLY AND INSTALLATION OF A SAIID/SALT SHED
\üHEREAS Cover-All Building Systems of Ontario submitted the low tender, June 2nd, 2009
for the supply and installation of a sand and salt shed at the municipal public works garage
located at 8354 Plank Road;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement with Cover-All Building Systems of Ontario to undertake the
works in accordance with the said tender.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized to execute a contract
agreement with Cover-All Building Systems of Ontario for the supply and installation of a
sand and salt shed at 8354 Plank Road in accordance with the specifications and scope of
work as outlined in the tender documents dated June 2, 2009 at a contract price of One
Hundred Twenty Thousand, Four Hundred, Seventy Dollars, Eighty Cents ($120,470.80)
exclusive of taxes.
2. THAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 18th
DAY OF JUNE,2009.
MAYOR CLERK
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 269 of 291
THE MUNICIPALITY OF BAYHAM
REQUEST FOR TENDER
SUPPLY AND INSTALLATION OF SAND/SALT SHED
Proposals are invited by the Municipality of Bayham, Straffordville, Ontario, NOJ 1Y0,
until l1:00:59 (hr.:min.:sec.) a.m., local time, as recorded on the time clock located in
the Municipal Offices , 9344 Plank Road, Straffordville, Ontario NOJ 1Y0, on Tuesday,
June 2,2009.
l/VVe, the undersigned,
with business premises at ¿ 2//Ò
having carefully read and considered the conditions and specifications for the supply
and installation of sand/salt storage shed do hereby offer to provide the goods and
services as specified and described herein to The Municipality of Bayham for the
following:
-ã
Amount:
Goods & Services Tax:
Provincial Sales Tax:
TOTAL AMOUNT:
$
$
THE LOWEST OB ANY PROPOSAL OR ANY PART OF ANY TENDER NOT
NECESSARILY ACCEPTED.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 270 of 291
Page 2
SUPPLY AND INSTALLATION OF SAND/SALT SHED
lf my/our tender is accepted, l/We agree to provide complete fulfillment of
this proposal call within days from the date of notification of
acceptance by The Municipality of Bayham.
SIGNED TELEpHoNE No. 5t? - 528 - 2?22
COMPANY NAME 4n-, - /¿¿FAX NO.
TITLE ßrr', n,^rt tantsr', 7az,/7-P.S.T. Vendor's Permit No.ß é3=5?8 /
ADDRESS KÊ * /c.S.T. Registratio n No. 8é7 032 2?6 ß7
37é5 I 4na¿r-c./ , Lue-z¿ ', e 'znztÒ
ACCEPTANCË
ACCEPTED ON BEHALF OF THE CORPORATION OF THE MUNICIPALITY OF
BAYHAM
THIS DAY OF , 2009.
MAYOR CITY CLERK
truck,cab,chassis,plow&box1 -42
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 271 of 291
Page 3
CONDITIONS
SPECIAL PROVISIONS:
1. lf and wherever in the specifications a brand name, make, name of any
manufacturer, trade name or vendor catalogue number is mentioned, it is for the
purpose of establishing a grade or quality of goods and services, only, unless
specified otherwise. Since the Municipality of Bayham does not wish to rule out
other competition and equal brands or makes, the phrase "or approved equal"
may be added. However, if goods and services other than the specified is bid, it
is the vendor's responsibility to name such goods and services within his bid and
to prove to the Municipality of Bayham that said goods and services is equal to
the specifications and to submit brochures, samples andior specifications in
detail or item(s) bid. The Municipality of Bayham shall be the judge concerning
the merits of tenders submitted.
2. ln the event of any discrepancy between the unit price and the extension(s), the
unit price shall govern.
GENERAL:
1. All questions respecting this tender call should be directed to Mr. Gerry
LeMay, Public Works Manager, telephone 519-866-5521.
2. Taxes:
Goods & Services Tax and Provincial Sales Tax are applicable and shall be
shown in the appropriate specified spaces for bidding purposes.
3. Telegraphic, telephone or facsimile tenders will not be accepted.
4. Tender may only be withdrawn prior to the closing date upon providing a written
request.
5. Tender will be opened and read publicly and bidders may be present or be
represented at all openings.
6. The tender declares that this tender is made without any connection, knowledge,
comparison of figures or arrangement with any other person or persons making a
proposal for the same goods and services, and is ín all respects fair and without
collusion or fraud.
7. The Municipality of Bayham is not liable for any costs incurred by the proposal in
responding to this tender.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 272 of 291
8.
Page 4
CONDITIONS
GENERAL: (Cont'd)
a) Responses or notations to a Tender Call which provides a condition of sale or
any other altachment which alters the conditions or specifications, or makes it
subordinate, may be cause for rejection, at the option of the Municipality of
Bayham
b) Points required or intended to be made to reflect changes herein shall be
clearly set out in a separate letter, which shall be appended hereto.
Tenders having any erasures or corrections shall be initialed by the tender in ink.
All tenders shall be typewritten or filled in with pen and ink and bids shall be
signed in ink.
a) The Municipality of Bayham reserves the right to accept or reject any or all
tender, in whole or in part, to waive irregularities, minor variances and
technicalities as determined suitable in the opinion of the Municipality of
Bayham.
b) The successful tender will be notified subsequent to the acceptance of such
tender by the Municipality of Bayham. Such notification will be dispatched as
promptly as possible from the date set for closing.
All goods and services shall be delivered F.O.B. destination Straffordville,
Ontario, and shall remain the property of the tender until a physical inspection is
made and thereafter accepted to the satisfaction of the Municipality of Bayham in
compliance with conditions and specifications described herein. All respective
insurance coverage shall be the responsibility of the tender until acceptance is
given by the Municipality of Bayham.
Where the supply of goods are bid on by an out of town supplier, a collect
telephone number is to be supplied.
No extra charges will be permitted unless written authorization is obtained from
the Municipality of Bayham.
a) The total price and payment is to be shown and made in Canadian Funds;
b) Cash discounts may be offered by the proposal for prompt payment of
invoices but such cash discount will not be taken into consideration in
determining which is the low tender unless such discount is based on
payment of invoice not less than twenty (20) days after satisfactory delivery
andlor the date on which the invoice is received, whichever is later.
c) Unless otherwise specified, the Municipality of Bayham will make payment of
accounts within thirty (30) days of either the date on which the goods and
services have been accepted to the satisfaction of the Municipality, or the
date on which the invoice is received, whichever is later.
9.
10.
11.
12.
13.
14.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 273 of 291
Page 5
CONDITIONS
GENERAL; (Cont'd)
15. Time shall be of the essence for any orders placed as a result of this tender.
Failure of a tender to deliver within the time specified or within a reasonable time,
as interpreted by the Municipality of Bayham, or failure to make replacements of
rejected goods and services, when requested, will constitute authority for the
Municipality of Bayham to cancel such orders or any part thereof, without
obligation, or will constitute authority for the Municipality of Bayham to purchase
in the open market to replace the goods and services rejected or not delivered.
The Municipality of Bayham reserves the right to authorize immediate purchases
in the open market against rejections on any contract when necessary. On all
such purchases, the Bidder agrees to promptly reimburse the Municipality of
Bayham for the excess costs occasioned by such purchases. Such purchases
may be deducted from the contract quantities.
16. The tender warrants that there has been no violation of copyrights or patent
rights in manufacturing, producing or selling the goods and services shipped or
ordered as a result of this tender and the proposal agrees to hold the Municipality
of Bayham harmless from any and all liability, loss, expense, action or suit
occasioned by any such violations.
17. The tender agrees to hold the Municipality of Bayham harmless from any and all
liability, loss, expense, action or suit occasioned by any malfunction of the goods
and services provided.
18 The tender warrants that the goods and services supplied to the Municipality of
Bayham conforms in all respects to the standards set forlh by Federal and
Provincial agencies and failure to comply with this conditions will be considered a
breach of tender.
19. The successful tender will not, without the written consent of the Municipality of
Bayham, make any assignment or any subcontract for the execution of any
goods and services hereby bid on.
20. Should the proposal find discrepancies in, or omissions from the conditions and
specifications, or should he/she be in doubt as to their meaning, he/she shall
notify the Administrator, who may, if necessary, send written addenda to all
proposals.
21. No bidder is relieved from supplying all components necessary to render the
goods and services fit for the use specified in the governing documents merely
because detailed conditions and specifications on the various components are
not set out in the documents.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 274 of 291
22.
23.
Page 6
CONDITIONS
GENERAL; (Cont'd)
The submission of a signed tender document to the Municipality of Bayham shall
be deemed to constitute an "lrrevocable Offer" which may be accepted, at the
option of the Municipality of Bayham, by:
a) written acknowledgement of acceptance, and/or
b) contract in writing
and upon such acceptance of the terms, responsibilities, and specifications
herein set forth shall be confirmed and binding upon the Municipality of Bayham
and the proposal.
The failure of either party at any time to require performance by the other party of
any provision hereof shall in no way affect his/her right thereafter to enforce such
provision or to seek damages for the breach thereof. Successful proposals,
including those outside the Province of Ontario, agree that the rights of all parties
shall be governed by the laws of Ontario. lt is agreed between the parlies that
neither party shall be held responsible for damages caused by delay or failure to
perform his/her undertakings hereunder when such delay or failure is due to fires,
strikes, floods, acts of God or the Queen's enemies, lawful acts of public
authorities, or delays or defaults caused by common carriers, which cannot
reasonably be foreseen or provided against.
The submission of a tender shall be deemed proof that the proposal has satisfied
himself/herself as to all the provisions of the tender, all the conditions which may
be encountered, what goods and services he/she will be required to supply, or
any other matter which may enter into the carrying out of the supply of goods and
services referred to in the tender, and no claims will be entertained by the
Municipality of Bayham based on the assertion by the tender that he/she was
uninformed as to any of the requirements of the proposal.
ln case of default of the proposal, the Municipality of Bayham reserves the right
to procure the goods and services from other sources and any added expense
will be charged to the undersigned tender.
26.The bidder agrees to indemnify and save harmless the Municipality of Bayham
and all Municipal officers, employees, servants and agents; officers, employees,
servants and agents of its Boards and Commissions and volunteers, from all
claims, costs, actions, suits, damages or expenses which may arise by reason of
the execution of his/her tender or the performance of any of the terms of his/her
tender or in any way incidental to the tender.
24.
25.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 275 of 291
Page 7
CONDITIONS
GENERAL; (Cont'd)
27. This indemnification shall also apply in respect of any claims for injuries or
damages that may be sustained by the bidder or any of his employees during the
performance and fulfillment of this tender. Should the Municipality of Bayham
receive any demand or claim arising out of the performance of this tender, the
bidder shall pay to the Municipality of Bayham such claims. The bidder shall also
pay to the Municipality of Bayham any demand, cost, charge, damages or
expenses which may be paid or incurred by the Municipality of Bayham or any of
its servants, officers or agents in settlement of or on account of the payment for
any loss, damages or expenses payable by the Municipality of Bayham or its
officers, servants and agents, and any monies payable by the Bidder under the
terms and conditions of this tender may be deducted from monies payable under
this tender which are then remaining in the possession of the Municipality of
Bayham on account of this tender, and to any court of competent jurisdiction as
monies paid on behalf of the Bidder.
28. a) Bidder must use the tender form furnished by the Municipality of
Bayham. Failure to comply may cause the tender to be rejected.
b) Tender submissions, properly endorsed and sealed in the envelope provided
for the purpose and clearly marked as to contents, will be received by the
Municipal Office, P.O. Box 160, 9344 Plank Road, Straffordville, Ontario, NOJ
1Y0, until 11:00:59 (hr.: min.: sec.) a.m., local time, as recorded on the
time clock located on the counter in the Administrative Services Department
(which time will be deemed to be taken as conclusive of the time), on
Tuesday June 2,2009.
c) Bidder must be submitted by the specified time of closing to receive
consideration of acceptance.
17. Bidder shall carry a minimum $ 2,000,000 insurance and name the
Municipality of Bayham as an additional insured to the policy while
engaged in the project.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 276 of 291
MUNICIPALITY OF BAYHAM
SPECIFICATIONS FOR SUPPLY AND
INSTALLATION OF SAND/SALT SHED
AT 8354 PLANK ROAD
DETAILED SPECIFICATIONS :
1. DIMENSIONS
Estimated dimensions 60 ' X 80 '
2. FOUNDATION
Duraweave ll 12.5 oz cover
Color to be selected at later date
Fabric included must be fire rated to meet
Building code
Fabric must be warranted for 10 years
speciry ... é9..'....(.....9. 8'
8' precast wall engineered for building delivered and ./
assembled on site Yes.....!ll..... No...........
Must conform to current building code and Building
Officials acceptance of engineering Yes.. ./ .. No.........
3. COVERING
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 277 of 291
4. TRUSS
Trusses must be warranted for a minimum
of 15 years
Building to have an approximate outside dimension of -60 feet in width and 80-
feet in length. Building to include 1-enclosed end wall and 1-end open.
Yes...(.....No.
Foundation to consist of an 8' high pre-cast wall foundation as per building
requirements, mounted on compacted level site, site preparation by
Municipality of Bayham
Building shall provide minimum 14 feet clearance on the side wall measured 4 feet
in from the outside of the building plus the foundation wall height and shall
have a minimum interior clearance at the centre of 30 feet plus the
foundation height.
Building truss arches are to be of Molten Zinc Welded Triple Coated
GatorshieldrM Corrosion protected Viper SteelrM providing a corrosion
resistance of 2000 hours as per ASTM B 117-90. All welds are to be
sandblasted and protected with molten zinc. Welds are to be in accordance
with CSA Standing W41 .I certification. The manufacturer is to provide a
15 year pro-rata warranty against the chipping or flaking of the coating.
Acceotable oroducts:
@ GåtorshieldrNr Tubing
b.) Aluminum
Yes á. *o
Steel tubing shall have structural and mechanical properties ASTM A-500 of 65
KSI (tension ultimate) and 55 KSI (yield). Continuous Structural Webbing
to be welded between high tensile steel tubing that comprises the truss.
Yes.. ...Y....No.
Trusses to be mounted to minimum 4" by I0V2" steel base plate, using king pin
connection.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 278 of 291
All purlins supporting the structure shall be minimum 2718 inch and shall be
manufactured using Viper steel with GatorshieldrM for maximum corrosion
resistance and strength.
Building fabric cover is to be 12.5 ounce Duraweave II Fire-rated of a 16 x 16 ppi
woven high-density polyetþlene material, which shall have a 10 year pro-
rated factory warranty.
The building cover material is to be white on the underside with a choice of
colours on the outside using Duraweave II FRrM polyethylene material,
meeting ASTM E84 code requirements. Yes. . ..ú . . ..No.
Fabric cover shall be installed as separate panels between the trusses using an
aluminum extrusion system attached to the outside of the steel truss
framework, fabric panels to be maximum 20'-0" wide. The opposing seams
must be overlapped and terminated as to create a weather seal between
panels. The joints of the panels must cover the extrusi-on, as to not leave any
extrusion exposed to the elements. Yes. . á... No. . .
The cover is to be held securely in place by a series of 10,000 pound lashing
winches. Yes. . y'. . ...No
All bids shall be accompanied by a current BMEC approval number and
documentation as proof of Building Code compliance Section 3.1.15.1.(1) of
the Ontario Building Code.
The fabricator of the building of building components shall have successful
experience during the past 5 years, and be regularly engaged in the
fabrication of the type building meeting the requirements of this Section and
shall show evidence of having an adequate manufacturing facility,
equipment, and quality control equipment. The fabricator must provide
evidence that they have produced and constructed a minimum of 10 such
structures in the Province of Ontario in the tî"r-_t::Z
..No..
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 279 of 291
The structure supplier shall be a reputable manufacturer certified to ISO 9001:2000
Quality Management Systems Standard; shall have a direct experience in the
design, manufacture and installation of structures of the type specified
herein; shall operate according to a comprehensive quality system and shall
provide three references in use for at least 5 years. ¿
Yes.. .\4.... No.
5. ELECTRICAL
-Shall be the responsibility of the Municipality
ves.....y'. No
6. BUILDING PERMTT
Shall be responsibility of Municipality
7. FRIEGHT
Shall be the responsibility of contractor
8. END #1
Please specify end #1
9.END#2
Please specify end # 2
1.0. VENTILATION
Ventilation shall be (2) 24" X24" gable
end vents included
v er....á. No................
f-u*/
Specify...l e'ntetz.sê. a
.
specify O.fâJ.
Yes ,r/.. No
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 280 of 291
11. SITE PREPARATION
Shall be the responsibility of the Municipality
12. WARRANTY
- State warranty period in months/ years for parts ñS ?¿> Sp¿c- N zæa<-
- State warranty period in months/years for service Hs PË7? sPëL t 't/ 7ë^/aâ<-
- All warranty work F.O.B. Straffordville Yes...á..... No............
13. DELIVERY
- State the maximum number of calendar days
required to deliver the order complete Specify.... .....é.A......
Delivery to the site to be included Yes.. ..L¿...No.
14. DEVIATIONS
- If any of the specifications cannot be met please provide information as
to the reason for not meeting the request.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 281 of 291
Please state the Municipalities or Business which have your structure (s)
Municipality/Business Year of Construction
l. Kghont o¡. lttttTz¿¿¿o 40Ô7
Z. Kæatd. k//17¿t(/¿a 2Õ¿t
Aaol
L¿/l¿ / L//2ø66
2¿oéS. fuA¿"1 ar N¿6¡,,t
Contact
Emtt
/ I rltptt C// a/Z¿_// / ¿-t/
10. Rrør^l a)t âL
¿tu) S
2øo 7 Te pl.n,,-)
ta¿ó lrt*/lezrzc.
1ôô?7re ilen,.oJ
2¿o?Bea{
C.r¿ tl¿¿*l:f Z¿¿-rZaa+ f
Ø¿¿-þ'/cf7.
SZ¿ynJtl /lî.JS.
By-Law 2009-085 A By-Law to authorize the execution of a...
Page 282 of 291
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LA\il 2009 - 086
BEING A BY.LAW TO LICENSE REFRESHMENT VEHICLES
IN THE MTINICIPALITY OF'BAYIIAM
WIIEREAS Section 151(l) of the Municþal Act, 2001, S.O. 2001 c.25 authorizes a
municþality to provide for a system of licenses with respect to a business within the
municipality;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
licensing all refreshment vehicles;
AND \ilHEREAS the Municipal Act S.O. 2001, Chap. M.25 as amended provides that the
Council of a local Municipalitymaybyby-law, impose specific rates and fees to be charged for
municþal services.
NOW TIIEREFORE BY ITS COTINCIL THE CORPORATION OF THE
MI]NICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
PURPOSE
1. The purpose of this byJaw is to provide consumer protection and to protect the
health and safety of its residents by exercising authority to regulate the operation
of refreshment vehicles in the municipality.
DEFINITIONS
2. In this By-law:
a) "Refreshment vehicle" shall mean any vehicle from which refreshments are
sold for consumption by the public and includes, without limiting the
generality of the foregoing, carts, wagons, trailers and trucks, irrespective of
the t¡pe of motive power employed to move the refreshment vehicle from one
point to another
GENERAL PROVISIONS
3. No person shall operate a Refreshment vehicle within the Municipality of Bayham
unless a license has been issued under this By-law.
4. A Refreshment Vehicle may only be licensed for placement on private property or
municipal parklands.
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 283 of 291
By-law 2009- 086 Page2
5. Notwithstanding Section 3 of this by-law, a person may operate a refreshment
vehicle without a license if participating at a designated community festival,
including Edison Fest - Vienna, Canada Day - Port Burwell, Tub Daze -Port
Burwell and Watermelon Fest - Straffordville.
6. Refreshment vehicles may be situated on private property zoned for such
commercial use as per the current municipal ZoningByJaw.
7. Refreshment vehicles located on private property must provide written approval
from the property owner.
8. No individual under eighteen (18) years of age may operate a refreshment vehicle.
9. Refreshment Vehicles are restricted to permit the sale of the following items: fish,
sausages, hotdogs, hamburgers, buns, French fries, onion rings, popcorn, packaged
chips, ice cream, coffee, tea, bottled water, juices, milk and soft drinks.
10. All refreshment vehicles shall be of sufficiently sound construction to provide
reasonable protection against dirt, dust, flies and other injurious matter or things.
11. The floor and walls of the refreshment vehicle shall be of impervious material,
free of holes, cracks or crevices and the surface shall be readily washable and shall
be kept clean and in good condition.
12. A photograph of the unit shall be provided with the application.
13. The refreshment vehicle shall meet all requirements and regulations of the local
health unit and written compliance shall be provided to the municipalityprior to
the issuance of a license.
14. Every Refreshment Vehicle shall be equippe.d with a minimum of one 10 pound
fire extinguisher containing extinguishing agent of sodium bi-carbonate,
potassium bi-carbonate dry chemical or potassium carbonate solution.
15. Refreshment vehicles are required to observe a minimum 1.0 metre setback from
all property boundaries.
16. The refreshment vehicle shall be equipped with:
a) a metal waste container with a self-closing lid which shall be kept in a clean
and sanitary condition at all times and emptied at least daily;
or
b) a disposable litter container which shall be replaced daily;
and
c) a suitable container for recyclable waste i.e. pop cans, plastic bottles, cardboard
etc.
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 284 of 291
By-law 2009- 086 Page 3
and such containers shall be used for the responsible disposal of all waste.
The Licensee shall be responsible to comply with all applicable By-laws and
Provincial and Federal legislation and regulations and this license does not exempt
the Licensee from any applicable statute, regulation, or code of any legislative,
administrative, or governmental authorit¡ including but not limited to, approvals
under the T.S.S.A. and the Licensee shall obtain and pay for any and all required
permits.
The Licensee of any refreshment vehicle shall have an insurance policy in force
providing for comprehensive liability coverage in a minimum amount of
$2,000,000. The Licensee shall provide proof of insurance at any time upon the
request of the municipality.
A license issued under this byJaw is not transferable.
Every refreshment vehicle Licensee shall prominently display the license at the
refreshment vehicle at all times.
21. 'Where a license is revoked due to non-compliance, no refund of anypayment of
fees paid by the applicant shall be made.
22. The license is valid up to Decernber 3l't of the year issued with no fee reduction
for any periods less than the year.
23. The license fee shall be as per Schedule "4" attached to and forming part of this
by-law.
PENALTY CLAUSE
24. Any person who contravenes any section of this by-law is guilty of an oflence and
upon conviction is liable to a fine or penalty for each offence, exclusive of cost as
prescribed by the Provincial Offences Act, R.S.O. 1990.
ENFORCEMENT
25. A Municipal Law Enforcernent Officer has the authority to enforce this by-law.
26. A MunicipalLaw Enforcement Officer designated to perform inspections pursuant
to this By-law may at all reasonable times, enter onto private land for the purposes
of an inspection of the refreshment vehicle.
27. No person who has or is required to have a License under this ByJaw shall
obstruct or hinder or permit the obstruction or hindrance of any inspection under
this by-law.
17.
18.
19.
20.
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 285 of 291
By-law 2009- 086 Page 4
EFFECTTVE
28. This By-law rqreals and supersedes all other byJaws pertaining to the licensing of
refreshment vehicles in the municipality.
29. This By-law shall take effect on the date of passingby Council and shall remain in
effect until the date it is repealed.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY ENACTED THIS
l8th DAY oF JUNE 2oog.
MAYOR CLERK
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 286 of 291
By-law 2009- 086
CORPORATION OF' THE MTJNICIPÄLITY OF' BAYIIAM
BY-LAW 2009 - 086
SCIIEDULE'A'
AI\NUAL LICENSE F'EE:
REFRESHMENT VEHICLE $500 annually
Page 5
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 287 of 291
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
9344Plank Road
P.O. Box 160
Straffordville ON NOJ 1Y0
Ph. 519-866-5521 Fax 519-866-3884
APPLICATION FOR REFRESHMENT VEHICLE LICENCE
(on private property or municipal parklands)
BY-LAW 2009 - 086
LICENCE FEE: $5OO ANNUALLY
REFRESHMENT VEIIICLE - shall mean any vehicle from which refreshments are sold for
consumption by the public and includes, without limiting the generality of the foregoing, carts,
wagons, trailers and trucks, irrespective of the type of motive power employed to move the
refreshment vehicle from one point to another.
Please contact the Elgin St. Thomas Health Unit at 99 Edward Street, St. Thomas atl-800-922-0096
with respect to this application. An inspection by the health unit may be required prior to sales from
the refreshment vehicle.
DATE:LICENCE NUMBER:
EXPIRY DATE:
PLEASE ATTACH:
Confirmation of minimum of $2,000,000.00 comprehensive liability insurance
Written proof of the property owner (s) permission for placement of a refreshment vehicle on
private propert¡
Photograph of the refreshment vehicle
PROPOSED LOCATION FOR REFRESHMENT VEHICLE:
(Attach a map indicating the location on site, parking area, ingress/egress)
DATES OF OPERATION:
CitylTown/Village
Postal Code Cell
Ontario
Ph#
tr
T
tr
HOURS OF OPERATION:
ACCESSORY ITEMS REQUIRED:
REFRESHMENT VEHICLE NAME:
owNER',S NAME (S):
Street Address
TYPE OF FOOD TO BE SOLD:
Home Ph #
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 288 of 291
Refreshment Vehicle Licence Application Page2
PROPERTY OWNER NAME:
Street Address
Home Ph #Cell Ph #
VWe hereby acknowledge that Awe areresponsible to comply with all applicable byJaws and
Provincial and Federal legislation and regulations and this license does not exempt me/us from any
applicable statute, regulation, or code of any legislative, administrative, or govemmental authorit¡
including but not limited to, approvals under the T.S.S.A. and Vwe shall obtain and pay for any and all
required permits.
VWe hereby acknowledge that Vwe have been provided with a copy of and have read and understand
the regulations as set out in the Municipality of Bayham By-law Number 2009 - 086.
Signature of Applicant Signature of Applicant
The ínformatíon províded ín lhis applicøtíon wíll be avaíIable for public ìnspectíon.
OFFICE USE ONLY
AMOUNT DUE: $500.00
DATE FEE PAID:
PLANNING DEPARTMENT
BUSINESS LOCATION:
RECEIPT NUMBER:
OFFICIAL PLAN DESIGNATION:
ZONING DESIGNATION:
PERMITTED USE: f] NO E YES
PLANNING APPROVAL BY:
COMMENTS:
DATE:
ADMINISTRATTVE SERVICES
DATE APPLICATION RECEIVED:
E HEALTH UNIT CoMMENTS
ADDITIONAL COMMENTS:
DATE APPLICATION CIRCULATED:
t_] BUILDING DEPARTMENT CoMMENTS DATE:
E FIRE SERVICES CoMMENTS DATE:
E PUBLIC woRKS DEPARTMENT CoMMENTS DATE:
DATE:
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 289 of 291
ãtlunlcipal World* - Form 417
' lhy I'.M. in Canodo, Municipol Wo¡ld Inc.
Mrtlticopy Fom - PRESS FIRMLY LICENCE
Name of Municipality
THE ABOVE-NAMED PERSON lS HEREBY LICENSED, pursuant and subject to municipal authority conferred
under the. . . . . Act, to carry on the
f] Trade I catting I Business E Occupation of:
E within the limits of the municipality.
THE LICENSEE SHALL observe all by-laws, rules and regulations, matters and things as are, or may be enacted by
the council of the municipality or its legally constituted police services board, as the case may be, as well as any other
applicable law.
Subject to revocation, this licence shall continue in force until . . , and no longer.
lasuedat.... .this. ....dayof....
Llcencefeeof $ ..... receivedthis .....dayof ....
(seal)
E at the following location
The personal ínformation on this licence forms part of a public record and will be used forthe licensing and regulation records of the municipality.
For further information, please contact the Municipal Clerk or the Freedom of lnformation and Privacy Coordinator.
trrflnlLl
By-Law 2009-086 A By-Law to license refreshment vehicles...
Page 290 of 291
THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LA\M NO. 2009-087
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COT]NCIL OF THE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM FOR THE
REGULAR MEETING HELD JUNE 18, 2009
WIIEREAS under Section 5 (l) of the Municipal Act, 2001 S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WHEREAS under Section 5 (3) of the Municþal Act, 2001, the powers of Council are to
be exercised by by-law;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
TIIEREFORE THE COT]NCIL OF TIIE CORPORATION OF THE MT]NICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. TIIAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held June 18,2009 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and dfuected to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOIV) AND THIRD TIME and finally passed this lSthday of June
2009.
MAYOR CLERI(
By-Law 2009-087 A By-Law to confirm all actions of Counc...
Page 291 of 291