HomeMy WebLinkAboutSeptember 17, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
September 17, 2009
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of council held September 3, 2009.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. Doug Lester representing Chamber of Commerce regarding Bayham -
Elgin Business Expo update and invitation and request for use of Municipal sign to
advertise.
(b)7:15 p.m. Doug Lester regarding Harbour Committee Update, Request for Council
to budget for ongoing harbour maintenance and to establish a formal Municipal
Harbour Committee.
(c)7:25 p.m. Matthew Redsell regarding Windmills and Zoning. (Item 8d)
(d)7:35 p.m. Wanda Hoshall regarding Estherville Cemetery
5.INFORMATION ITEMS
(a)Copy of resolution passed July 27, 2009 by the Town of Amherstburg regarding
MPAC Evaluation of Solar energy Development".
File: C10
9-19
21-22
Page 1 of 329
Council Agenda September 17, 2009
Page
5.INFORMATION ITEMS
(b)Copy of resolution passed July 13, 2009 by the Town of New Tecumseth regarding
"Harmonization of Taxes".
File: C10
(c)Correspondence dated August 12, 31, September 3 and 10 from Association of
Municipalities of Ontario regarding "AMO Welcomes Court Decision on Bank Tower
Assessment", "Survey on Active Transportation Policy in Ontario", "Funding for
Broadband in Rural and Northern Ontario Available" and "Continuous Improvement
Fund".
File: A01
(d)Correspondence dated September 2, 1009 from Local Authority Services Ltd.
regarding "New Solar Photovoltaic (PV) Program Now Available to all Ontario
Municipalities".
File: A01
(e)LAS / MFOA Event Reminder regarding "Municipal Investment Basics Seminars".
File: F12
(f)Ontario Good Roads Association Heads Up Alert regarding "Public Review
Period: Accessible Built Environment Standard".
File: A01
(g)Correspondence dated September 1, 2009 from the Canadian Union of Public
Employees Ontario and the Ontario Coalition for Better Child Care regarding "Child
Care Worker & Early Childhood Educator Appreciation Day".
File: A01
(h)Correspondence received September 4, 2009 from Ministry of Agriculture, Food and
Rural Affairs regarding "Premier's Award for Agri-Food Innovation Excellence".
File: A16 / M02
(i)Correspondence dated August 24, 2009 from Ministry of the Environment regarding
"setback distances for wind turbines".
File: A16
(j)Correspondence dated August 24, 2009 from Ministry of Environment regarding "the
Great Lakes - St. Lawrence River Basin Sustainable Water Resources Agreement".
File: A16
23
25-29
31
33-34
35
37-40
41-42
43-44
45-46
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Council Agenda September 17, 2009
Page
5.INFORMATION ITEMS
(k)Correspondence dated August 28, 2009 from Ministry of Labour regarding
"extending presumptive coverage for volunteer and part-time firefighters".
File: A16
(l)Museums Bayham draft minutes of meeting held August 12, 2009.
File: C06
(m)Bayham Historical Society draft minutes of meeting held June 11, 2009.
File: C06
(n)Notice of Information session being held October 14, 2009 at the St. Thomas Seniors
Centre regarding "a collaborative approach to reducing poverty".
File: A04
(o)News Release dated August 15, 2009 regarding "Rodney Stafford's 3400 km Ride
For Tori".
File: C13
(p)Correspondence received August 27, 2009 regarding "Restorative Justice Week
2009".
File: C13
(q)OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regarding various incidents.
File: P17
(r)Correspondence dated August 19, 2009 from AIM PowerGen regarding "Wind
Turbines".
File: D03
(s)Correspondence dated August 26, 2009 from Hydro One regarding "Great
Refrigerator Roundup Program".
File: E06
(t)Elgin St. Thomas Public Health Unit newsletter dated Summer 2009 regarding
"Lifestyle Link".
File: M07
(u)Public Sector Group of Funds (the One Funds) Quarterly Update for 2nd Quarter
2009.
File: F12
47
49-52
53-54
55
57-58
59
61-70
71-74
75-76
77-80
81-85
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Council Agenda September 17, 2009
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5.INFORMATION ITEMS
(v)Correspondence dated September 10, 2009 from Charles Beer regarding "Update -
Review of the Accessibility of Ontarians with Disabilities Act".
File: L11
(w)Elgin County Matters newsletter dated September 2009.
File: A16
(x)Lake Erie Region Source Protection Committee minutes of meeting held August 6,
2009.
File: E00
(y)Copy of correspondence dated August 18, 2009 from Land Use Council to the
Honorable Donna Cansfield regarding "proposed species habitat regulation".
File: A16
(z)Correspondence dated August 27, 2009 from Community Schools Alliance regarding
"Community Schools Alliance Resolution".
File: A01
(aa)Correspondence dated September 8, 2009 from Lupus Foundation of Ontario
regarding "October is Lupus Awareness Month".
File: A01
(ab)Royal Canadian Legion invitation to Mayor and Members of Council regarding
"Legion Week".
File: C13
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Correspondence dated September 14, 2009 and Report from Norfolk County
regarding "Ontario's South Coast Tourism Region".
File: A16
7.ROADS, AGRICULTURE & DRAINAGE
87
89-92
93-99
101-103
105-106
107
109
111-116
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Council Agenda September 17, 2009
Page
7.ROADS, AGRICULTURE & DRAINAGE
(a)Staff Report PW2009-17 regarding Salt Contract 2009 - 2011.
File: L04
(b)Staff Memorandum regarding Glen Erie Line Stabilization Works - Scope and
Observer(s).
File: T04
(c)Discussion regarding traffic concerns and request for Elgin County to install reduced
speed limit signage along Eden Line (County Rd 44) in the Hamlet of North Hall
between Hwy 3 and Culloden Road.
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit Report for month ending August 31, 2009.
File: P10
(b)Staff Report P2009-027 regarding Open Air Burning By-law.
File: P01
(c)Staff Memorandum regarding Eden Community Centre Repairs and Designated
Substances.
File: A20
(d)Correspondence from Matthew Redsell regarding "Small residential windmills".
File: C13
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #7066 to Cheque #7161 inclusive, except Cheques
#7054 and #7127 totaling $266,939.85 and Payroll Disbursements for the period
ending Sept. 6, 2009 totaling $44,050.87. Payroll Disbursements for the period
ending Aug. 9 & 23, 2009 not available at time of publishing.
(b)Staff Report F2009-38 regarding Water Infrastructure Project.
File: L04
117-118
119
121
123-126
127-136
137-140
141-155
157-161
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Council Agenda September 17, 2009
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(c)Staff Report F2009-39 regarding Financial Report to September 10, 2009.
File: F03
(d)Correspondence dated September 2, 2009 from Rural Ontario Municipal Association
regarding "changing the term of office from four year to two year for Board of
Directors, Chair and Vice-Chairs".
File: A04
(e)Correspondence received August 5, 2009 from Jon Krohe requesting permission to
hold a wedding ceremony at Memorial Park in Port Burwell September 25, 2010.
File: C13
(f)Staff Report F2009-37 regarding Infrastructure Stimulus Fund Agreement.
File: F05
(g)Correspondence dated August 31, 2009 from Long Point Region Conservation
Authority regarding "2009 LPRCA Planning and Regulatory User Fees and Permitting
Process".
File: A16
(h)Correspondence and invoice from Town of Aylmer regarding "Doors Open East
Elgin".
File: A04
(i)Staff Report F2009-40 regarding RED and CAF Fund Agreements.
File: F05
(j)Memorandum C2009-12 regarding Marriage Officiant.
File: L04
(k)Staff Report C2009-021 regarding Museum Mission & Vision.
File: A01
(l)Request for discussion regarding Thames Valley School Bus issues.
10.ENVIRONMENT
163-202
203-214
215
217-220
221-230
231-232
233-235
237-238
239-241
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Council Agenda September 17, 2009
Page
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held September 3, 2009.
(c)Confidential memo regarding litigation or potential litigation.
(d)Confidential verbal report regarding labour relations.
(e)Out of Camera.
12.BY-LAWS
(a)By-Law 2009-107 A By-Law to authorize the execution of an agreement
(Infrastructure Stimulus Fund)
(b)By-Law 2009-108 A By-Law to authorize the execution of a loan agreement
(Royal Bank of Canada)
(c)By-law 2009-109 A By-law to authorize the execution of an agreement (Rural
Economic Development Program)
(d)By-Law 2009-110 A By-Law to further amend By-Law 2006-003 (Goverance
and Structure for the Museums Bayham Board)
(e)By-Law 2009-111 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
243-288
289-292
293-326
327
329
Page 7 of 329
Page 8 of 329
COUNCIL MINUTES
THE CORPORÄ.TION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
September 3, 2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
September 3,2009 in the Council Chambers. Present were Mayor Lynn Acre, Councillors Mark
Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard.
Deputy Mayor Cliff Evanitski was absent.
Planning Coordinator / Deputy Clerk Margaret Underhill, Fire Chief / By-Law Enforcement Offrcer
Paul Groeneveld and Chief Building Oflicial / Drainage Superintendent Bill Knifton were in
attendance to present their respective repofs.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF'PECTJNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regular meeting of council held August 13,2009.
2009-434
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
TTTHAT the minutes of the regular meeting held Äugust L3' 2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
There were no items added to the agenda.
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery
M¡s. Hoshal noted that:
. in two weeks the group will have been keeping its vigil at the Esthervillle
Cemetery for a full year.
¡ she understood that Mr. T. Csinos had appeared in court for a second time
on August 28th,
. the cucumber grading station had continued in operation for 28 days. She
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Minutes of the regular meeting of council held September 3, ...Page 9 of 329
Council Minutes September 3,2009
suggested that should the maximum fine of $700,000 not be imposed, next
year he will carry on.
o she had not received a written report from staff on the status as requested at
the last meeting.
o two years previous Mr. Csinos had demanded Council enforce the municipal
property standards by-law.
. the group was not "out to get" Mr. Csinos.
. the cemetery site is larger than the fenced area which markers demonstrate
only 3 burials within 17 yean.
. the Boundaries Act can be utilized to determine the property lines through an
for a $410 application fee.
Mrs. Hoshal commented that the group had cut back shrubs, cleaned up the site
and painted the fence. She suggested survey stakes had been uncovered indicating
a loss of 60' of cemetery properly along the road allowance. She encouraged
Council to appoint members of the group to an Estherville Cemetery committee, in
order for them to be covered by the municipal insurance and to permit the group on
site to watch for more markers when the contractor is conducting the st¿bilization
project for the County of Elgin next year.
M¡s. Hoshal was advised there was no new information and a written report had
not been requested by Council.
Mrs. Hoshal introduced Mr. Basil Nevill who spoke about his experiences upon
being hired about 50 years previous by the Township of Bayham to remove trees
and spray weeds and brush along the road allowances and cemetery fence
lines. He remembered gravesites as being outside the cunentþ fenced Estherville
area. He noted his disappointrnent in the lack of care afforded cemeteries at that
time.
7:43 p.m. - Jan Collins and John Pedersen regarding properly issues. (delayed due
to previous delegation)
Mr. Pederson asked why he was now receiving a tor bill for previously unassessed
property he had purchased.
It was suggested that although the property was divided by the road, it had been
previously assessed with the property across from it. When it was suveyed, legally
separated and purchased, it became a parcel on its own and hence a separate
assessment and tax notice. It was suggested that discussion with MPAC regarding
the assessment amount or an appeal be undertaken by the owners to have the value
reduced for the 2010 tax year.
(b)
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Council Minutes September 3,2009
Additional comments from the floor were received.
5. INFORMATION ITEMS
(a) Verbal update regarding Estherville Cemetery.
(b) Copy of resolution passed August 4,2009 f¡om Township of Madawaska Valley
regarding Home Care Service and additional Personal Support Workers.
File: ClO
(c) Notice of workshop for community leaders in Ontario interested in leanring about
starting and strenghening community gardens in their municipalities being held
October 6,2009 in London.
File: 404
(d) Correspondence dated August 12 and 14, 2009 from Association of Municipalities
of Ontario regarding 'AMO Welcomes Court Decision on Bank Tower
Assessment" and "Waste Electronics and Elechical Equipment (WEEE)".
File:A,16
(e) Correspondence dated August 13,2009 from Joy Russell regarding "Hospital
Closure in Fort Erie".
File: C13
(Ð Long Point Region Conservation Authority minutes of Board of Directors Meeting
held July 8, 2009.
File: A16
(g) Lake Erie Source Protection Region rWater Services Technical Group minutes of
meeting held July 23,2009.
File: E00
2009-43s
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT information items 5(a) through 5(g) be received for information."
CARNED UNANIMOUSLY
6. PLANMNG. DEVELOPMENT. R.ECREATION & TOURISM
(a) Staff Report D2009-36 regarding Teichroeb Consent Applications E50/09
E5r/09.
File: D10.09 TEICHROEB
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Council Minutes September 3,2009
2009-436
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
*THAT StaffReport D2009-36 regarding Consent Äpplications 850/09
and 851/09 Teichroeb be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance applications E50/09 and E51/09, submitted by
Sara and Cornelius Teichroeb, be approved subject to conditions:
1. $500 cash-in-lieu ofparkland dedication fee for each created
lot
2. water quantity testing report for each lot meeting the Provincial
standards3. water quality testing report for nitrates and bacteria content for
each lot meeting the Provincial standards
4. municipal lot assessment on each created lot
5. lot grading plan
6. copy ofthe final survey
Councíllor Taylor noted his opposition to decisions made based on
assessmenú mappìng not necessørìly being conect and reqaested a ¡ecorded
vote.
In Favour Opoosed
Mayor Acre Councìllor Taylor
Councillor Casier
Councillor Ketchabøw
Motion Canied on a recorded vote of 3 to 1 in favour
7. ROADS. AGRICULTURE & DRAINAGE
(a) StaffReport PW2009-16 regarding Half Ton Tender.
File: F18
2009-437
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
I'THAT StaffReport PW2009-16 regarding Half Ton Tender be received;
ÄND THAT staffbe authorized to acquire the 2007 Dodge pickup from
Cain Äuto Sales and Service as quoted on August 19r2009".
CARRIED UNANIMOUSLY
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(b) Correspondence and Notice of Drainage Works dated July 7,2009 f¡om Norfolk
County regarding "Winter Drain". (Deputy Mayor appointed at last meeting,
however due to conflict alternate to be appointed)
File: E09
2009-438
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Notice of Drainage Works from Norfolk County regarding
"Winter I)rain" be received;
AND TIIAT Mathew Schafer be appointed to the joint Court of Revision
tentatively scheduled for Wednesday, September 16,2009 at 9:30 a.m."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Request from Councillor Taylor to discuss the boundaries of Estherville Cemetery.
Staff were requested to seek details under the Boundaries Act.
(b) Draft By-law 2009-l0l regarding MNR Staffas By-law Enforcement Officers.
2009-439
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'TTHAT By-Law 2009-101 be presented to Council for enactment."
CARRIED UNANIMOUSLY
(c) StaffReport P2009-029 regarding Fire Master Plan RFP.
File: P16
2009-M0
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT StaffReport P2009-029 regarding Fire Master Plan RFP be
received;
AND THAT By-Law 2009-102, authorizing the Mayor and Clerk to enter
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Council Minutes September 3,2009
into an agreement with Peter Corfield and Associates to develop a Fire
Master Plan, at a cost of $10,845, as per proposal dated July 24,2009,
subject to provision ofa certificate ofinsurance and clearance certificate
from WSIB, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) StaffReport H2009-009 regarding Municipal Health and Safety Policy.
File: ,A'09
2009-441
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THÄT StaffReport H2009-009 regarding Municipal Health and Safety
Policy be received;
AND THAT the Council of the Municipality of Bayham approves the
Health and Safety Policy Statement as presented.f'
CARRIED UNANIMOUSLY
9. FINANCE. ADMII\ISTRATION & PERSONNEL
(a) Cheque Register being Cheques #6954 to Cheque #7065 inclusive, except Cheque
#6961 totaling $554,103.69. Payroll Disbursements not available at this time.
2009-442
Moved by Councillor E Ketchab
Seconded by Councillor W Casier
"THAT Cheque Register being Cheques ffi954 to Cheque #7065 inclusive,
except Cheque #6961totaling $554,103.69 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-37 regarding Sewer Project Loan.
File: L04
2009-M3
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffReport ß2009-37 regarding Sewer Project Loan be received;
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Council Minutes
(c)
September 3,2009
(d)
AND TIIAT By-Law 2009-103 being a By-Law to authorize the execution
of an agreement between the Municipality of Bayham and Canadian
Imperial Bank of Commerce be presented to Council for enactment.rl
CARRIED UNANIMOUSLY
Staff Report C2009-0 I 8 regarding Infrastructure Needs Studies.
File: D02
2009-444
Movedby Councillor E Ketchabaw
Seconded by Councillor W Casier
'ITHAT StaffReport C2009-018 regarding Infrastructure Needs Studies
be received;
A¡ID TIIAT the implementation plan for municipal infrastructure needs
studies be adopted as follows:
Service Area l)ates Provider Estimated Budeet
Bulldings 2010 Engineer $ 17'000
Rolling Stock 2010 In-house $ -
Roads 20ll Engineer $ 25'000
Bridges and Culverts 20ll In-house $ -
Storm Sewers 2012 Engineer $ 20'000
Sidew¡lks 2012 In-house $ -
Sanitary Sewers 2012 In-house $ -
Water 2013 In-house $ -
Street Lights 2013 In-house $ -
ITÆarks Equipment on-going In-house $ '.t'
CARRIED TINANIMOUSLY
StaffReport PR2009-16 regarding East Pier Repairs and Budget.
File: L14
2009-44s
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport PIU¿009-16 regarding East Pier Repairs and Budget
be received;
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Council Minutes September 3,2009
AND THAT staff be authorized to retain CJDL Consulting Engineers to
evaluate the east pier and to make recommendations for maintenance /
repairs at an estimated cost of $20,0fi), subject to provision of a certificate
of insurance and a clearance certificate from WSIB."
CARRIED UNANIMOUSLY
(e) staff Report c2oo9-t7 regarding silt¿tion Study - Port Burwell Harbour.
File: D06
2009-446
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffReport C2009-17 regarding Siltation Study - Port Burwell
Harbour be received;
AI\D THAT Shoreplan Engineering be retained to conduct a Siltation Study
for the Port Burwell harbour area, as outlined in their proposal dated May
5, 2009, subject to cost sharing on a 50/50 basis with Small Craft Harbours
at the quoted cost of $24,500 subject to provision of a certificate of
insurance and a clearance certificate from WSIB."
CARRIED UNANIMOUSLY
(Ð staffReport c2009-019 regarding Bayham community centre Rental.
File: C13 / 401
2009-M7
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT StaffReport c2009419 regarding Bayham comnunity centre
Rental be received;
AND THAT By-Laws 2009-l04,being a byJaw to further amend rates and
fees By-Law 2005-102 and 2009-105, being a by-law to amend the
Janitorial Agreement with Ramona Peidl respectivel¡ be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(g) Staff Report regarding Museum and Technology Fund.
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Council Minutes September 3,2009
File: Fl1
2009-448
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'TTHAT StaffReport C2009-020 regarding Museums & Technology Fund
be received;
A¡ID THAT Council directs staffto take the necessary steps to prepare
and submit an application to the Ministry of Culture under the Museums &
Technology Fund, including arrangements necessary for partnering with the
appropriate organizations, up to a maximum total cost of $100,000.'l
CARRIED UNANIMOUSLY
10. ENVIRONMENT
11. COMMTTTEE OF THE WHOLE
(a) In Camera.
2009-M9
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole ú9216 p.m. to discuss:
. litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality or local board.rr
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held August 13,2009.
(c) ConfidentialMemorandumregardingpotentialliøgation.
(d) Out of Camera.
2009-450
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Committee of the whole do now rise from the rfln cameratt
session at 9:35 p.m."
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Council Minutes September 3,2009
CARRIED TINANIMOUSLY
12. BY-LAWS
(a) By-Law 2009-101 A By-Law to Repeal amended By-Law 2007-059 (MNR
Statr)
(b) By-Law 2009-102 A By-Law to authorize the execution of an agleement
(Corfield)
(c) By-Law 2009-103 A By-Law to authorize the execution of an agreement
(cIBC)
(d) By-Law 2009-104 A By-Law to further amend By-Law 2005-t02 (Rates and
Fees)
(e) By-Law 2009-105 A By-Law to amend By-Law 2009-025 (Peidl Agreement)
2009-451
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-Laws 2009-101, 2009-102,2009-103, 2009'104 and 2009-105 be
read a firsÇ second and third time and finally passed.fr
CARRIED LINANIMOUSLY
(Ð By-Law 2009-106 A By-Law to confinn all actions of Council
2009-4s2
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT confirming By-Law 2009-106 be read a firsÇ second and third time
and finally passed.tt
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjournment
2009-453
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
Page 10 of11
Minutes of the regular meeting of council held September 3, ...Page 18 of 329
I'THAT the Council meeting be adjourned at 9:36 p.m."
CARRIED IJNANIMOUSLY
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Minutes of the regular meeting of council held September 3, ...Page 19 of 329
Page 20 of 329
Ito
W,be @æporstion oÍ E'Ilt
"6,strn of ØmtSeßtbilrg
Pamela Malott
Ghief Administrative Officer
prnal ott6Dam herstbu rs. ca
August 31st, 2009
Attention: Clerk's Department
RE: MPAG Evaluation of Solar Energy Development
Pleased be advised of the following motion of the Council of the Town of Amherstburg
on Monday July 27ü, 2009:
Wnene¡S the Province established the Renewable Energy Standard Offer Program
(RESOP) and subsequenüy, the Green Energy and Green Economy Act to promote the
development of wind, water, solar and biomass power projects; and
WHEAREAS the Province committed to a balanced and sustainable property
assessment system for he renewable energy sector; and
WHEAREAS the Province committed to consult with municipalities, the Municipal
Property Assessment Corporation (MPAC) and the enargy ge¡eration sector to ensure
that the property tax treatment of rener¡r¡able energy facilities remains fair and consistent,
promoting the development of green energy; and
WHEREAS the Solar lndustry offers unique, clean energy technology to Ontario; and
WHEREAS tte Ontario market for solar energy is at an early stage of maturity with very
little operating solar capacity whích wanants a fair approach to Properly Assessment to
foster wider adoption of this proven technology; and
WHEREAS the cunent valuation method is unfair and burdensome in that the entire
property area of the development is assessed at a Full lndustrial Rate;
THEREFORE BE lT RESOLVED that we, The Council of the Town of Amherstburg,
appeal to the Province of Ontario, Minisüy of Finance, to continue consultations with
Municipalities and the Solar lndustry to reach a fair and equitable property assessment
valuation method;and
271sANÐw,.*.Y.ioåiTr*X;HåHü'J8,T*ro*,oNsvzAs
Phone: t519] 73ffi12 Fax; [519] 73Ê54G1 TTY: {519} 73F986O
Copy of resolution passed July 27, 2009 by the Town of Amher...Page 21 of 329
FURTHER,that until such agreement is reached that assessment be derived by totaling
the area of all solar panels in a project to determine PV surface area; and that the PV
coverage area (approximately 2Ùo/ol be assessed at a full lndustrial Rate and the
balance of the area at a Vacant lndusfial land rate: and
BE lT FURTHER RESOLVED that we, The Council of the Town of Amherstburg, request
that AMO lobby the Province of Ontario on our behalf and that a copy of this resolution
be sent to Bruce Grozier MP, Dwight Duncan, Minister of Finance and all Municipalities
in Ontario requesting their support.
Pamela Halott
Ghief Administrative Ofücer
Cc: Bruce Crozier, MPP
Dwight Duncan, Minister of Finance
AMO Association of Municipalities of Ontario
Copy of resolution passed July 27, 2009 by the Town of Amher...Page 22 of 329
The Corporation of the Town of MaílíngAddress:
P.O. Box 910
Alliston, Ontario
LgR IAINew Tecumseth
AD MINISTNA TION DE PA RTMENT
Adminßtrøíon Centre
l0lletlingtonSL E.
AllMoa Ontario
August 12,2009 (' t ò
Íl/eb Addr ess : wt w. town. neh)tecumseth, on c a
Em aíl: clerl@jown netttt ecwns d h o¡t c ø
Phone: (705) 435-6219 or (905) 729-0057
Far: (705) 435-2873
SUBJECT:
The Honourable Dalton McGuinty, Premier
The Honourable Dwight Duncan, Minister of Finance
The Honourable Jim Watson, Minister of Municipal Affairs & Housing
All Ontario Municipalities
HARMONIZATION OF TAXES
Please be advised that Councit for the Town of New Tecumseth passed the following resolution on July 13, 2009
and is seeking support from all Ontario Municipalities:
WHEREAS the Province of Ontario has proposed to harmonize the Goods and
Seryices Tax with the Provincial Sales Tax effective July 1,20101'
AND WHEREAS considerable concern has been raised by residents and businesses
over the negative financial impacts that will occur as a result;
AND WHEREAS the Province of Ontario has considered amendments to the
proposal and has further made changes'to the original proposal;
THEREFORE BE lT RESOLVED that the Council of the Town of New Tecumseth
advise the provincial government of its concern that efforts be made to minimize the
financial impact and additional tax on taxpayers and businesses;
AND FURTHER BE lT RESOLVED that the provincial government be requested to
consider that the GST and PST harmonization not include any items, goods or
services that are currently subject to only one of the taxes not be subiect to the
other, so that no new taxation is created;
AND FURTHER BE lT RESOLVED that this resolution be forwarded to allOntario
Municipalities for their consideration and support.
Thank you for your consideration.
Yours truly,
Clerl</Manager of Administration & Economic Development
cc: Mayor and Members of Council
Copy of resolution passed July 13, 2009 by the Town of New T...Page 23 of 329
Page 24 of 329
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-619'l
E-mail: amo@amo.on.ca
MEMBER COMMUNIGATION ALERT No: 09/060
To the attention of the clerk and council FoR MoRE TNFoRMAiloN coNrAcr:
Ausust 12,2oos li?åi3i,lifri'
AMorsenior Poricv Advisor
AMO Welcomes Court Decision
on Bank Tower Assessment
lssue: On August 11, 2009, the Divisional Court released its unanimous decis¡on regarding
the Toronto Bank Towers. The Court found that the Assessment Review Board's
interpretation of "current value" and "fee simple if unencumbered" is wrong in law.
Background:
The Court's decision upholds the Municipal Property Assessment Gorporation's (MPAC)
longstanding practice of including a tenant's leasehold improvements in determining office tower
property values. Given the province wide implications of this decision, the municipalities of
Atikokan, Brant, Ear Falls, Goderich, Lambton, Lincoln, Ottawa, Quinte West, Red Lake, Sarnia,
South Bruce Peninsula, and Windsor were intervenors in the case.
In 2008, MPAC and the City of Toronto sought leave to appeal the interim decision of the
Assessment Review Board on the City of Toronto Bank Tower ruling. On November 14,2008,
the Divisional Court granted leave to appeal the decision of the Assessment Review Board. In
response to an appeal by the bank tower owners, yesterday's second Divisional Couft decision.
The Court found the Board's determination that required buildings to be assessed as vacant,
undermines the purpose of assessment. ln reaching this conclusion, the Court states that, "fo
value fhese Bank Towers on the basrs that they are vacant, when all (parties) agree that that is
an entirely hypothetical scenarío, is to significantly underualue them compared to other real
property... ". The Court concluded that the Board's, "interpretation does not promote the
Iegislative purpose".
lf the Board's decision had been upheld, it would have significant implications for municipal
assessment bases across the province. After the first Board decision, AMO wrote to the
Minister of Finance urging that the government clarify assessment practices. Although a positive
development at this time, a further appeal of this decision by those representing the bank towers
is possible within the next l5 days.
Action: For your information.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
uunic¡par¡âl:î?åi?:,ii aHo
l--tr
tåJJ
1-1
Correspondence dated August 12, 31, September 3 and 10 from ...Page 25 of 329
MEMBER COMMUNICATION Fyr No:0s-r13
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (4'16) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca -
tL
To the attention of the clerk and council FoR MoRE lNFoRMArloN coNrACr:
Ausust 3r,200e Î.1"åT5r:i1¿3ål'"I??'l",oo"''o'
Survey on Active Transportation Policy in Ontario
lssue: Municipal lnput requested - Survey on Active Transportation Policy in Ontario
Background:
The Share the Road Cycling Coalition, a non-profit group focused on cycling and active
transportation policy in Ontario, is conducting a brief online survey of experts in the fields of
municipal affairs, planning, active transportation, advocacy, law enforcement, and economic
development.
They are seeking the input of municipalities on topics that will help Share the Road to
develop an active transportation public policy framework for the provincial government.
Ontario does not have a defined public policy framework for cycling and this survey seeks
feedback from municipalities in order to define possible areas for involvement by the
province. The results of this survey will be used to present options to the provincial
government, and to frame discussions at the upcoming Ontario Bike Summit in Waterloo,
September 21-22 where a number of municipalities will be represented. The Bike Summit will
also have presentations by international and Canadian speakers on active transportation and
workshops related to best practices in cycling and active transportation master planning.
The survey is being conducted on behalf of Share the Road by the national research firm
Strategic Communications, Inc.
Municipalities will be receiving an e-mail regarding the survey in the next few days. lndividual
responses will be kept confidential.
For more information on The Share the Road Cycling Coalition or the Ontario Bike Summit in
Waterloo, September 21-22,2009, please visit: htto://www.sharetheroad.cal.
This information is available in the Policy /ssues sectíon of the AMO website at
www.amo.on.ca.
M unicípariâ::î?ä'lî:.ii aìlo1-1
Correspondence dated August 12, 31, September 3 and 10 from ...Page 26 of 329
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON MsH 3CG
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/063
To the attention of the Clerk and Council
September 3, 2009
FOR MORE INFORMATION CONTACT:
Craig Reid , AMO Senior Policy Advisor
(416) 971-98s6 ext 334
þ-E
EJJ
Funding for Broadband in Rural and Northern Ontario
Available
lssue: The federal and provincialfunding programs for rural and northern broadband
development are open for applications until October 23,2009.
Background:
The federal government's Broadband Canada: Connecting Rural Canadians and the
provincial government's Building Broadband in Rural and Northern Ontario have begun
accept¡ng funding applications. The application period is open until 4:00 p.m. EST, October
23,2009.
Established as part of the federal stimulus package, the Broadband Canada program
provides $225 million for projects which help to bring broadband connectivity to unserved
and underserved areas. The program will províde up to 50 per cent of the eligíble costs for
successfu I broad band projects.
The Government of Ontario's Building Broadband in Rural and Northem Ontario program
has committed $32.75 million for Ontario projects approved under the federal Broadband
Canada program. Successful Broadband Canada projects can have up to one-third of the
eligible project costs funded by the Ontario government.
Applications are required for both programs.
Eligible applicants include: private sector companies, consortiums, not-for-profit
organizations, municipalities, First Nations communities and provincial/territorial entities that
can build and operate broadband infrastructure.
The Building Broadband in Rural and No¡thern Ontario program is separate from Ontario's
Rural Connections program.
For further information, please see:
Building Broadband in Rural and Northern Ontario -
http://www.omafra.qov.on.calenglish/rural/bbrno/index. htm
1-2 uun¡c¡par¡tl:î?äiT:.ii ^hlo
Correspondence dated August 12, 31, September 3 and 10 from ...Page 27 of 329
Broadband Canada: Connecting Rural Canadians -
htt p ://www. i c. g c. cale i c/s ite/7 1 9. n sf/e n g/ho m e
Or contact the Ontario Ministry of Agriculture, Food and Rural Affairs Rural Community
Development Branch at: 1 -888-588-4 1 1 1 or Bui ld ingB road band @ontario.ca
Action:
AMO will continue to keep members informed of infrastructure developments.
This information is available in the Policy /ssues secfibn of the AMO website at www.amo.on.ca.
Þtr
tåJJ
2-2 Mun¡c¡par¡t::ïäii:.ii allo
Correspondence dated August 12, 31, September 3 and 10 from ...Page 28 of 329
MEMBER COMMUNICATION Fyt No:0e-114
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca -
tL
To the attention of the clerk and council FoR MoRE lNFoRMArloN coNrAGr:
september 10, 200e lü?Îiîis[ï:isrenior
PoricvAdvisor
Continuous lmprovement Fund (ClF)
lssue:
The Contínuous lmprovement fund (ClF) has $13.5 million available to invest in 2009.
Background:
The Gontinuous lmprovement Fund (ClF) provides grants and loans to municipalities to execute
projects that will increase the efficiency of municipal Blue Box recycling and help boost system
effectiveness. The CIF started up in January 2008 and has a three year mandate to direct
funding support to projects that will:
. identify and implement best practices;. examine and test emerging technologies;. employ innovative solutions to increase blue box materials marketed; ando pronìote gains in cost-effectiveness that can be implemented province-wide.
The CIF has issued their 1't edition of the Continuous lmprovement Fund's e-newsletter which is
attached for your viewing. This newsletter provides information on projects that CIF has been
working on with communities across Ontario. CIF advises that $13.4 million has been allocated
to projects already but there still remains $13.5 million available to invest in 2009.
Cf F is in the process of developing the 2010 Operations Plan and you are encouraged to
discuss your ideas with CIF staff who are named in the attached e-newsletter or to discuss them
directly with the AMO appointed municipal representatives on the Municipal lndustry Policy
Committee, who are listed below:
Sherry Arcaro - 705-775-2737 Ext. 317 - sarcaro@county.oeterborouoh.on.ca
Mifena Avramovic - 416-971-9856 Ext.342 - milena@amo.on.ca
Craig Bartlett - 906-668-7711 Ext. 3561 - craio.bartlett@durham.ca
Linda Churchill (alternate) - 519-883-5100 Ert. 8421 - clinda@waterloo.on.ca
Ríck Clow - 613-394-6266 - rick@ouinterecyclinq.org
Action
FYI
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
1-1 uun¡c¡par¡r,41:ïJäi?:"9i Allo
Correspondence dated August 12, 31, September 3 and 10 from ...Page 29 of 329
Page 30 of 329
MUNICATION FYr No: oe-oo3
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-98s6 | Fax: (416) 9716191
E+nail: amo@amo.on.c:¡
ro the attention of the clerk and Gouncil 53å,i3ff,'[."E$rï?:f,3*'*Ï,*".September 2,2009 1+to¡ szr-éaæ ext 357 sygßey@a¡noç¡_ea
New Solar Photovoltaic (PV) Program Now Available to all
Ontario Municipalities
LocalAuthority Services (LAS) is pleased to announce that it has partnered with Essex Energy
to offer a tum-key solar photovoltaic program now available to all municipal facilities across the
province.
TheLASSol¿rrPhotovoltaic?rogramincludescompleteprojec
that includesselac€æ)Êdesign=ndiesta
requirements, and completing legal contracts with the Ontario Power Authority (OPA) to
purchase the generated power under the Feed-ln Tariff (FlT) program for 20 years under very
attractive rates.
LAS is offering municipalities three ways in which to participate:
1. Joint Equity
(Ownership is shared between 3d party equity providers and host municipality)
2. Sole Proprietorship
(Host municipality solely own installation after program managers install and connect to
the grid)
3. Rooftop Lease
(Host municipality rents available roof space to the program managers who install and
operate the panel installation)
Solar PV is the most versatile renewable energy technology because it can be installed in
almost any location. A solar PV project uses anywhere from twenty panels to thousands of
panels depending on the project's size. The LAS Solar Photovoltaic Program installs solar
projects on rooftops that meet the basic criteria to support solar panels.
Municipalities have a wonderful opportunity to leverage cunent infrastructure projects and funds
such as the Federal Gas Tax to invest in energy projects such as this that offer them long-term
economic and environmental benefits.
To obtain an Expression of lnterest (EOl) Form or to learn more about how your municipality
can leverage Ontario's Green Energy and Green Economy Acf to generate renewable power
and much needed additional revenue visit the Solar Photovoltaic Proqram page on the
Energy Services Division website
1'1 Îfu Local Authority services Ltd.
Correspondence dated September 2, 1009 from Local Authority ...Page 31 of 329
Page 32 of 329
TO THE TMMEDIATE ATTENTTON OF THE CLERK, COUNCIL AND GREEN TEAM
Attached is an LAS/MFOA Event Reminder:
- Municipal Investment Basics Seminars
Recent sessions in London and Kingston attracted almost 60 attendees ! ! !
Upcoming sessions scheduled for: Richmond Hiff (Sept. 15)' Sudbury
(Sept. 30), and Thunder Bay (Oct. ]-4)
About the Event:
This one-day education seminar is perfect for both El-ected Officials as
wel-l as Municipal Staff involved in finance or seni-or administration
functions. This is a great opportunity to enhance your understanding
of the range of investment options avail-able to Ontario municipalities.
Key benefits for efected officiafs:
- Develop your understanding of the complexities of cash fl-ow
management in a muni-cipality
- Share ideas and solutions rel-ated to the chal-l-enges of managing
public money
- Enhance your understanding of investment markets and investment
tlpes from both a municipaf and a personal perspective
- Learn how Èo maximize the benefit of every publj-c doÌlar through
the use of appropriate investments
Session topics incl-ude:
- Developing a municipal- investment policy and a diversifj-ed
investment portfolio
- Leveraging investments to plan for longer term infrastructure
proj ects
- Review of Money Market, Bond and Equity investment options
- Municipal investment guidelines... and much more!
LAS / MFOA Event Reminder regarding "Municipal Investment Ba...Page 33 of 329
If you have problems opening the attachment(s) please cal-l AMO at (416)
971_-9856.
AMO communications wil-l- be broadcast to the municipality's
administrator and clerk. Recipients of the AMO broadcasts are free to
redistribute the AMO broadcasts to other municipal staff and el-ected
official-s as required. Vile have decided to not add other staff to these
broadcast l-ists in order to ensure accuracy and efficiency in the
management of our various broadcast lists.
DISCLAIMER
These are final- versions of AMO documents. AMO assumes no
responsibility for any discrepancies that may have been transmitted
with the electronic version. The printed versions of the documents
stand as the official record
LAS / MFOA Event Reminder regarding "Municipal Investment Ba...Page 34 of 329
)i
Heads UP
keeping me¡¡rbers inîormed.
lú&4_@o/m"August 27,2009
Pusl¡c Revlew PsR¡oo: Accessrslr Bu¡rr Eruvrno¡¡me¡¡r SttruoaRo
The Ontario government released the initial proposed Accessible Built Environment Standard for a public
review period.
Public review period is available until Friday, October 16, 2009.
For further details, please go to htto://www.mcss.eov.on.calmcss/enslish/pillars/accessibilitvOntario/
OGRA's response to these documents will be posted on the website and we will continue to keep our
members informed.
A summary of the initial standard is available on our website beneath News and lnformation.
ONTARIO GOOD ROADS ASSOGIATION
6355 KENNEDY ROAD, UNIT#2, MISSISSAUGA, ON LsT2L5
TEL: 905-795-2555 FAX: 905-795-2660 EMAIL: info@ogra.org
u Alert
Ontario Good Roads Association Heads Up Alert regarding "Pub...Page 35 of 329
Page 36 of 329
5
305 Milner Ave, Suite 801
Scarborough, ON M1B 3V4
Phone: 416-299-9739 ¡ Fax: 41 6-299-3480
Web: cupe.on.ca E-mail: cupeont@web.net
September 1,2009
To Mayors and Councils,
We are writing to ask that you and your Council endorse a day of recognition for the many people who work
providing care to children in your community. Last year a record number of municipalities proclaimed and
celebrated this day of appreciation, and it was a great a success.
The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and our
other labour partners representing chiid care workers across Ontario are asking that Wednesday October 2i; 20Q9
be proclaimed as Chíld Care llorker & Eørþ Childhood Educøtor Appreciøtion Day in accordance with the
attached resolution.
N{any groups are recognized by way of Municipal Resolution, Such a day allows the community to recognize the
work of various groups and to acknowledge the contributions they make in the lives of communify members,
lvlany children, families and communities benefit from the work of child care workers. Child care also contributes
to the economíc life of communities. Research shows the many economic benefits accrued from affordable,
accessible high quality child care. This benefit comes from the number of people employed in the child care
industry ancl because the availability of child care allows parents to work and to contribute to the economic life of
society,
Even if your Council does not issue official proclamations, there are many ways for your municipalrty to participaie
in and celebrate this special day. kr this case, we ask your Council sponsor public announcements, display our
Ðosters and dishibute pins, Many mumcipaiities also organize everrts anC contests for the day or have Councillors
or the Mayor participate in events hosLed by child care centres within the municipality. A list of ideas and
exampies is attached.
W-e hope that your proclamation of this clay of appreciation, or your active support, will encourage and promote a
day of community recognition for child care workers. Please fax the attached order to request posters and pins to
help you raise awareness and celebrate.
Please advise us of yoru participation in this day of recognition so that we can aclceowledge your community's role
in celebrating child care workers across Ontario on October 21't. Please direct any corespondence o¡r
proclamations ancVor celebration activities to the attention of Katþ Johnson, by mail: CUPE,305 Milner Ave.,
Suite 800, Scarborough, ON MlB 3V4, or by fax: 416-292-2839.
Thank you for your consideration.
Yours sincerely,
hol
gaEr^
Sid Ryan,
President, CUPE Ontario
cc: CMSMs/DSSABs
Tracy Saarikoski,
President, OCBCC
:us/ cope49l
Correspondence dated September 1, 2009 from the Canadian Uni...Page 37 of 329
9th Annual Child Care Worker
& Early Childhood Educator Appreciation Day
October 2\ 2OO9
What f our CovuvwwwLtu Caw Þo
The Week of the Ch¡ld will be celebrated in communities across Canada from October !9 - 23,
2009, As a complement to this exciting week of events, we will be setting aside October 2!, 2009
to celebrate Child Carc Worker & Early Childhood Educator Appreciation Day.
Trained and knowledgeable child care staff is the most important element in quality child care.
Studies show that child care providers play a key role in shaping children's social, physical,
emotional and cognitive development.
This is a great oppotunity for local Governments to recognize and show their appreciation by
taking the lead in organizing Child Care Worker & Early Childhood Educator Appreciation Day. .
To hetp you make the Day visible in your cornmunity here are some ways you can
pafticipate and examples fiom local Government sponsored events in previous years: :
*' Support the resolution declaring October 21 Child Care Worker & Early Childhood Educator
Appreciation Day.
* Visit a child care centre and meet ell the impoftant people working hard to provide quality child
care and eai'ly learning envircnmenB, and let them know how important they are in rnaking
chiid care rvork!
* Distriirute buttons and posters - call or e-mail us for your FREE materials or fax using the
enclosed order form.
Ëxamples of ¡rast locat government celetlrations:
* Bought carnations for staff working in child care centres.
* Hosted an appreciation dinner including a motivational guest speaker and also sponsored a full
day workshop - all at no cost to front líne staff.
* Distributed t¡uttons and posters to all child care centres and treated Child Care Workers and
ËCE staff to a healthy breakfast. Also displayed posters and promoted Child Care Worker and
ECE Appreciation Day at centres during the Week of the Ch¡ld.
* Had each centre nominate one educator/child care worker to be added to a list of names that
were read by the Mayor, along with the resolution.
* Recognized each early childhood educator and child care worker with a long stemmed rose and
a chocolate thank you bar. CMSM donated some funding and each individual program chipped
in as well,
This is just a short list of activities - there are many things you can do to recognize and celebrate
the valuable role child care workers play in the lives of children, families and communities, Please
contact the Ontario Coalition for Better Child Care (416-538-0628 x2ltoll-free 1-800-594-7574 x2,
or email at andrea@childcareontario.org) for further information, posters, buttons and certificates
of appreciation, :us/cope49t
Correspondence dated September 1, 2009 from the Canadian Uni...Page 38 of 329
gth Annual Ch¡ld Gare Worker & Early
Ch ¡ ldhood Ed ucator Appreciation
Day
October 21 ,2009
Resolution
Whereas thirty six years of research confirms the benefìts of high quality child
care for young children's intellectual, emotional, social and physical development
and later life outcomes; and
Whereas child care promotes the well-being of children and responds to the
needs of parents, child care workers and the broader community by supporting
quality of life so that citizens can fully participate in and contribute to the
economic and social life of their community; and
Whereas recent studies clearly show trained and knowledgeable Early
Childhood Educators and child care workers are the most important element in
quality child care, and further that good wages and working conditions are
associated with higher job satisfaction and morale, lower staff turnover all of
which predict higher quality care
Therefore Be lt Resolved that October 21, 2009 be designated the 9th annual
"Child Care Worker & Early Childhood Educator Appreciation Day" in recognition
of the influence, dedication and commitment of child care workers to children,
their families and quality of life of the community.
:us/ cope491
Correspondence dated September 1, 2009 from the Canadian Uni...Page 39 of 329
. :¡ f
.*
Ch¡ld Care Worker and Early Childhood
Educator Appreciation Day
October 2\ 2OOg
0ctscc
ÇOMSEE Theme "Proud to Work in Early Learning and Child Care"
Materials Request Form
Quantities are limited so please order only what you need!
Please send the following items:
#Buttons_ #Posters
A template Ceftificate of Appreciation will be automatically sent with each request.
Narne:Tel.#
,,Ë Organization (if applicable):
Address:
City:Prov.Postal Code:
Ëmail Address:
Fax:
Mail:
E-Mail:
Return this form by October 9 to:
416-538-6737
OCBCC, 489 College St., Suite 206, Toronto, ON M6G 145
i nfo@ch i ldca reontario. o rg
Correspondence dated September 1, 2009 from the Canadian Uni...Page 40 of 329
Ministry of Agriculture,
Food and Rural Affairs
Office of the Deputy Minister
77 Grenville Street, 11lh Floor
Toronio, Ontario M7A 183
Tel: 41 6 326-3101
Fax: 416 326-3106
Ministère de I'Agriculture,
de I'Alimentation et
des Affaires rurales
Bureau du sous-ministre
77, rue Grenville, 1 1" étage
Toronto lOntario) M7A 183
Té1.: 416 326-31O1
Téléc.: 416 326-3106
,12¿ / lt oe*
' Please sltare the enclosed resources with staff members who are responsiblefor
economic development in your municipdlity.
D ear Chief Administrative Ofhcer/Clerk/Treasurer :
To recognize and foster the spirit of irurovation that thrives in Ontario's agricultural
sector, the Ontario goverrìment established the Premier's Award for Agri-Food
Innovation Excellence lri'2Ð06 to reward outstanding agriculture and agri-food
innovators. This five-year,52.5 million award program encourages the development and
recognition of innovations that add value to existing products, create jobs and drive
economic growth on our farms and in,our rural communities.
Each year, up to 55 regional innovations will be recognized. Regional winners will
receive a plaq-ue, a farm-gate sign, various promotional material and $5,000. The top two
innovations will be chosen from among the regional winners to receive either the
Minister's Award valued at up to $50,000, or the Premier's Award valued at up to
$100,000.
inhe first three years of this program \¡/ere very successful. More than 550 individuals and
businesses applied to the program outlining their ideas, inventions and imovations. With
your help, we can generate more applications and make this year even better.
IndMduals or groups representing agri-food businesses and organizations are invited to
submit applications. To be eligible, at least one of the applicants must be a farmer. The
innovation must have been developed and in use on an Ontario farm or in the planning
stages of development with a business plan toward implementation within the agriculture
and agri-food sector. The innovation must also have potential for use on a broader basis
and demonsfate a positive effect on the agricultural indus.try.
Details on eligibility, innovation categories, assessment criteria, application process and
selection process can be found in the enclosed 2009 ApplicationÀ{ominatíon Guidebook
MinisFy Headquarters: I Stone Road West, Guelph, Ontario N1G 4Y2
Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
Pick Ontario Freshness
Cueillez la ftaîcheur de I'Ontario #?f
..,/2
Correspondence received September 4, 2009 from Ministry of A...Page 41 of 329
Municipalities
Page2
The enclosed materials have been developed to make people awate of the opportunities
provided by this award. I ask that you encourage outstanding agriculture and agri-food
innovators to submit an application/nomination by the deadline of 5 pm on November
16,2009.
Should you require additional resources, please contact the Agricultural Information
Contact Centre at I -87 7 -424- I 3 00 or ag. info. o mafra@ontario.ca.
I am also pleased to enclose a copy of a brochure that highlights the winners of the
2008 Premier's Award for Agri-Food Innovation Excellence.
Thank you for your assistance, and I look forward to learning about agri-food innovations
in your community.
Sincerely,
ftt36+
George Zegarac
Deputy Minister
Enclosures
Correspondence received September 4, 2009 from Ministry of A...Page 42 of 329
Ministry
of the
Envlronment
Office of the Minister
135 St. Clair Ave. West
12th Floor
Toronto ON M4V 1P5
Tel (416) 314-6790
Fax (416) 314-6748
Ministère
de
I'Env¡ronnement
Bureau du ministre
135, avenue St. Clair ouest
1 2" étage
Toronto ON M4V lP5
Tér (416) 314-6790
Téléc (416) 314-6748
I'
ENV1283MC-2009-3213
August 24,2009
Her Worship Lynn Acre
Mayor
Municipality of Bayham
P.O. Box 160,9344 Plank Road
Straffordville ON NOJ 1Y0
Dear Mayor Acre:
Thank you for your letter of May 25, 2009 with regard to the Council for the
Municipality of Bayham's concerns about for setback distances for wind turbines. I
apologize for the delay in responding.
On May 14,2009,the Green Energy and Green Economy Act, 2009, was passed in the
Ontario Legislature. The Act is groundbreaking in its bold series of coordinated actions
that will both enhance economic activity and reduce our impact on our climate. The Act
will do this by making it easier to bring renewable energy projects on-line, and by
fostering a culture of conservation through initiatives aimed at helping homeowners,
governments, schools and industrial employers transition to lower, more efficient energy
use.
The province is creating a coordinated approach to approvals for renewable energy
projects that will reduce duplication, provide certainty with respect to provincial
standards, and ensure transparency and public review as projects proceed. The Ministry
of Energy and Infrastructure has designated a Renewable Energy Facilitator for the
purpose of facilitating the development of renewable energy projects by offering support
and guidance to project proponents.
It is proposed that wind turbines would not be permitted less than 550 metres from the
nearest dwelling and this minimum setback would increase with the number and loudness
of turbines. This would be measured from the base of the turbine to the point of
reception. It is also proposed that there would be setback distances from all roads,
railways and property side and rear lot lines.
0761G (0901)100% Bêcycled Chlorin€ Frê€. Mada ¡n Canadâ
2
Correspondence dated August 24, 2009 from Ministry of the En...Page 43 of 329
Her Worship Lynn Acre
Page 2.
The Ministry of the Environment is committed to an open, collaborative process that will:-ler.d t
and the environment. I would like to assure you that we will take your comments into
consideration prior to finalizing our renewable energy approval.
Thank you for bringing the Council of Bayham's comments and concerns to my
attention.
The Honourable Steve Peters
MPP-Elgin-Middles ex-London
ohn Gerretsen
Correspondence dated August 24, 2009 from Ministry of the En...Page 44 of 329
Ministry
of the
Envlronment
Office of the Minister
135 St. Clair Ave. West
12th Floor
Toronto ON M4V 1P5
Tel (416) 314-6790
Fax (416) 314-6748
August 24,2009
Her Worship Lynn Acre
Mayor
Municipality of Bayham
P.O. Box 160,9344 Plank Road
Straffordville ON NOJ 1Y0
Minlstère
de
I'Environnement
Bureau du ministre
135, avenüe St. Clair ouest
1 2" étage
Toronto ON M4V 1P5
Tér (416) 314-67s0
Téléc (416) 314-6748
Ontario
ENV1283MC-2009-3484
Alb
Dear Mayor Acre:
The Honourable Steve Peters; MPP for Elgin-Middlesex-London, forwarded a copy of
Mrs. Lynda Millard's letter of June 29, 2009 regarding Bayham's Council resolution
rupporiing the City of London's resolution about the potential economic impacts which
-ây U. associateówith intra-basin transfers and/or connecting channels on the Regional
Water Supply System.
As you may be aware, the Ministry of the Environment (MOE), in conjqnction with the
Ministry of Natural Resources (MNR), is in the process of implementing the Great
Lakes-St. Lawrence River Basin Sustainable Water Resources Agreement. A proposal
paper seeking input from the public and stakeholders on measures that will help prote9t
itré Creat Lakes, including intra-basin transfer requirements, was released on August 5,
2009. The proposed measures outlined in the proposal paper will allow OnJario to play a
leadership rote in implernenting the Agreement and meeting its commitments to the eight
U.S. Great Lakes States and Quebec.
In the proposal paper, the province is proposing to include both the upstream and
downstreãm connécting channels in the watershed of each Great Lake, as specif,red in the
Agreement and in the Safeguarding and Sustaining Ontario's Watey Act, 2007. The Crty
of London's Lake Huron Water Supply pipeline involves anintra-basin transfer,'as
defined by the Agreement. The própos itpup"t offers options to approaching intra-basin
transfers, including issues relatingto meeting the return flow criterion. We are seeking
feedback on these proposals and we encourage you to provide comments on the paper.
The paper cari be found on the Environmental Registry at www.ebr.gov.on.ca under
posting #010-6350. I want to assure you that it is not our intention to put the'City of
London or neighbouring municipalities that are on the same regional water supply system
in an economically disadvantaged position.
@ 0761G (0901)1OO% Ræyclsd Chlorine Fre€. Mado in Canada
2
Correspondence dated August 24, 2009 from Ministry of Enviro...Page 45 of 329
Her Worship Lynn Acre
Page2.
The City of London's Regional Water Supply staff, as members of Agreement Advisory
Panel and the Municipal Sector Working Group, have rnade valuable contributions to
implementing the Great lakes-St. Lawrence River Basin Sustainable Water Resources
Agreement. We also would like to acknowledge the effort that the Regional Water staff
have made in working with the MOE and the MNR on the issue of London's water
transfer and in discussions of regulations to implement the Agreement. We look forward
to continued communication and collaboration as the province moves towards full
implementation of the Agreement.
I trust this information is helpful.
Gerretsen
ister
Ftt. Lynda Millard, CMO
Clerk, Municipality of Bayham
The Honourable Donna Cansfield
Minister of Natural Resources
The Honourable Steve Peters, MPP
Elgin Middlesex- London
Correspondence dated August 24, 2009 from Ministry of Enviro...Page 46 of 329
Ministry of Labour
Office of the Minister
Ministère du Travail
Bureau du ministre
AIL
400 University Avenue
14h Floor
Toronto ON M7A 1T7
Tel: 4'16 326-7600
Fax: 416 326-1449
AUo 2 I 2009
400, avenue University
14" étage
Toronto ON M7A 1T7
Té1. : 416 326-7600
Téléc. : 416326-1449
Ms. Lynda Millard
Clerk
The Municipality of Bayham
9344 Plank Road
PO Box 160
S traffordville, Ontario
NOJ lYO
Dear Ms. Millard:
Mr. Steve Peters, MPP for Elgin-Middlesex-London, has forwarded me a copy of your letter
regarding the Municipality of Bayham's support for extending presumptive coverage for volunteer
and part{ime firefighters under the lhrkplace Safety and Insurance Act, 1997. Our govemment
values the hard work and dedication of all firefighters. As the Premier has said, "I don't know that
there are words strong or eloquent enough to capture the courage it takes to put oneself in harm's
way in order to keep others safe."
As you know, the Workplace Safety and Insurance Amendment Act (Presumptions for Firefighters),
2007, was passed on May 3,2001 . The legislation allows for the identification, through regulation,
of specific diseases or heart injuries of firefighters that would be presumed to be work-related for
workers' compensation purposes, unless the contrary is shown. A regulation containing criteria was
established in2007 for full-time firefighters.
The Ministry of Labour has conducted consultations regarding volunteer and part-time firefighters,
and fire investigators. Discussions continue regarding how best to move forward on this issue.
Thank you for writing about this important matter.
Sincerely,
Peter Fonseca
Minister
c: Mr. Steve Peters, MPP, Elgin-Middlesex-London
Correspondence dated August 28, 2009 from Ministry of Labour...Page 47 of 329
Page 48 of 329
('(:(
MUSEUMS BAYIIAM
Minutes of Aug.12,2009 Meeting
Committee Room, Bayham Municipal Office
Straffordville, Ontario
Present: Chair-Bev Hicke¡ Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Ray Maddox, Brian Masschaele, Mat Schafer
Regrets: Rosilee Peto, Ron Bradfield, Cheryl Peters, Jean'Woon.
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA: was approved as presented.
4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the
5. CORRESPONDENCE:
a) Email message of gratitude from student Bethany Sharpe.
6. MATTERS OUT OF THE MINUTES:
A) Edison Museum Building Committee: It was moved by R.Maddox and
seconded b)¡ B.Masschaele that Museums Bayham supports the resolution
b]¡ the Edison Museum Building Committee to accept the quote from
retained to raise monies for the construction of the new museum. Motion
Carried.
B) Great Lakes Car Ferries book: It was moved by C.Buchanan and
Carried.
C) Beef Hoist Repairs: R.Maddox expressed concern with the aesthetic
appearance of the re,pairs. B.Hickey agreed to discuss work with
contractor E.Matthews.
D) ) Property Line Clarification: The chairman has spoken with K.Kruger
regarding a request for a property line survey of the Marine Museum. He
was advised that if our new neigbbours want a survey, they must provide
it. If they want us to share in the cost of a new fence, they must request it
in writing. However, it was noted that a survey is usually done with any
property purchase so it should already be done.
Museums Bayham draft minutes of meeting held August 12, 2009...Page 49 of 329
Museums Bayham
August 72,2009
Page2
E) Marine Museum Report:
6.8.1) Painting bathroom floor: It was moved by R.Maddox and
seconded b)¡ C.Buchanan that the students be directed to paint the
bathroom floorblue. Motion Canied.
6.8.2) New Mirror for Sutherland Display Case: Recently
improvements were made to the structure of the case and the colouring of
the display. It was moved by C.Buchanan and seconded by M.Schafer that
a new mirror for the display case be purchased at the approx. cost of $12.
Motion Canied.
6.8.3) Replacement Light Bulbs: The local hardware store is no longer
able to supply the tlpe of bulbs needed. B.Hickey will seek out suitable
replacements elsewhere.
6.8.4) Blue Carpeting: The removal of the compressors into the display
shed has left a good space for our Ashtabula display. Unfonunately the
compressors have leaked oil onto the cement floor, which cannot be
scrubbed clean. The students have suggested a piece of blue carpeting to
cover the spot. It was moved by R.Maddox and seconded by C.Buchanan
Motion Carried.
6.E.5) Signage for Display Shed: Since visitors are unaware that there are
artefacts stored in the display shed, it was decided that a plaque needs to
be placed there describing the artefacts within. It was moved by
purchase a plaque for the display shed. Motion Carried.
6. 8.6) Railway Museum Lens offer: B.Masschaele offered to have
curator M.Baker inspect the lens to see if they are appropriate for our
collection. (On Aug. 14, 09 M.Baker determíned that the lens were
actually street traffic light lens, not railway nor líghthouse lens, and
thereþre were not appropriateþr our collection.)
6.8.7) Surplus Electronics: A list of surplus/broken electronics were
identified by the students. R.Maddox volunteered to deliver computer
towers to local youth for recycling and to dispose of the remainder.
6.E.8) Flagpole: The donated flagrole from the Pt.Burwell cenotaph will
replace the existing broken flag¡lole. Smaller flags will be used to ensure
that they don't tear on the crossbeam. Plans have been made for a deeper,
more stable base.
Museums Bayham draft minutes of meeting held August 12, 2009...Page 50 of 329
Museums Bayham
Au9.12,2009
Page3
F. Edison Museum Report:
6.F.1) Water Stains on Ceiling: It was moved by M.Schafer and
seconded byR.Maddox that E.Matthews be asked to inspect the water
stains on the ceiling of the Bayham Historical Societv Room. the
Invention Room and the upstairs hallwa)¡ and to quote on cost to repair
water damage. Motion Carried.
6.F.2) Damage to Storage Shed: R.Maddox reported that thebase of the
storage shed is being damaged byroutine lawn maintenance. Bayham
public works department will be notified.
6.F.3) Gazebo Painting: The chairman will direct the students to paint the
gazebo.
7. NEW BUSINESS
A: Sign re Lou Stewart conservation officer: B.Hickeyhas a sign for Mr. Lou Stewart,
who was a local conservation officer. He will attempt to local menrbers of the Stewart
family to see if they want the sign, if not then it will be oftered to the Provincial park and
MNR.
B: Original Bathtub from cross-lake trip: For many years this item was stored in our
Marine Museum. It is presently sitting outdoors on the lawn of Ed Matthews. B.Hickey
will approach E.Matthews to see if he would like it stored in the Display Shed with a
plaque to describe its local historical significance.
C: Surplus Compressor: Since we have had no inquiries regarding the compressor
we've advertised across Ontario, mernbers discussed selling it for parts at the Historical
Society's Flea Market or for scrap metal. R.Maddox will check with his brother-in-law
who deals in antiques.
D: Capital Budget for 2010: Our treasurer has requested capital budgets for 2010, 2011,
2012. After some brainstorming, it was decided that committee members should visit
their museums and make a list of capital projects to be brought to the Sept. committee
meeting.
8. NEXT MEETING: Wednesday Septønber 9,2009 at7:}}pm@Municipal Offrce.
9. ADJOURNMENT: The chairman adjourned the meeting at 9:15 p.m.
Chairman Secretary
Museums Bayham draft minutes of meeting held August 12, 2009...Page 51 of 329
Museums Bayham draft minutes of meeting held August 12, 2009...Page 52 of 329
BAYTIAM HISTORICAL SOCIETY
EDISON MUSETIM _ VIENNA
IUNE TI,2OO9.
PRESENT: , Cheryl Peters, Shirley Brackenbury, Marion Maddox, Ray Maddox, Barb
Ouellette, Corky Ouellette, Donna Baldwin, Bill Baldwin, Arvilla Beckett, Harris Teall,
Robert Heil, Jeanette Heil, Alex Collins, Bob Graham, Etoile Mc Cann, Sandy Sage, Tom
and Dorothy Godby.
PICNIC: President Ray Maddox welcomed members & guests at 6:00 P M, Ray said grace and
we all enjoyed a pot luck dinner with lots of great food. V/e enjoyed the singing of Cindy
Franklin.
A motion to accept the minutes of May 71,2009 was made by Corþ Ouellette 2nd. BySandra
Sage - Motion carried.
PRESIDENTS REPORT: Ray has requested an executive meeting be held. Donna Baldwin has
offered the use of he. horne for the meeting set for June 30th 2009 at 7:00 PM.
SECRETARIES REPORT: Cheryl reported that's she has received a donation from Honor
'Wassing through V/anda Hoshal. The donation is a large "Bread Basket" that comes from
Bayham. Ms. V/assing has some family history on the item.
A motion to accept the bread basket was made by Donna Baldwin, 2no.by Harris Teall. Motion
carried.
Donna Baldwin has donated some books to the BHS. A motion was made to accept the books by
Co.ky Ouellette, 2"0 by Bob Graham. Motion carried.
(Collection, use and care of Historical photographs- Township of Bayham list of Voters 1965-
Bayham- 1851 names from census.)
Cheryl will put together the forms for both donations.
TREASURERS REPORT: Robert Heil reported as follows.
Checking-- ---------$2559.39
Lottery $ 128.84
Petty Cash ----------$ 1.09
Bayham Historical Society draft minutes of meeting held June...Page 53 of 329
As of May 31't. 2009.
Motion to accept the treasurers report was made by Dorotþ Godby, 2"o.By Bob Graham.
Motion carried.
Robert Heil reported that the Municipality of Bayham had turned down his request to use the
Bayham logo for the Bayham Historical Society. He has sugessted that we have a contest for
school age students to make a logo for the BHS . Robert will put together rules, regulation and
ages for the next meeting.
HARVEST TEA REPORT: Barb Ouellette reported that there will be a meeting at her home in
Eden to discuss details every one is welcome. Sandy Sage has suggested that we move the Tea to
the Community of Christ Church near Corinth as many folks travel from here and it is very well
known. The church has just undergone renovations and one of the benefits would be complete
acsess without stairs or an elavator, it is wheelchair accesable. The meeting at Barb's will be on
June22,2009 at 7:00 PM.
PROGRAM DIRECTOR : September speaker is Cliff Evanitski who will talk about the Otter
Creek Water Shed.
Robert Heil will be our speaker for October he will talk about the Vienna Masons Lodge237.
ADVERTISING DIRECTOR: Donna Baldwin reported that our write-up was in both the
Aylmer and Tillsonburg paper and were very nicely covered.
SOCIAL DIRECTOR: The refreshments will be done by Cheryl Peters.
NEXT MEETING: September 10,2009 at the Municipality of Bayham Office at7:30.
Motion to close the meeting was made by Bob Graham and2"d. By Corky Ouellette - Motion
carried.
DATE:
Secretary
President
Bayham Historical Society draft minutes of meeting held June...Page 54 of 329
receiving soc¡ol
rote in lhe London oreo, including Elgin &
'This.wos one of the highest rotes in the country*.
every Ontorio household betwe en $2,299
Join us on Wednesdqy, Oclober l4rh
from 8:30 q.m. to noon qt the Sl. Thomqs Seniors Centre,
to leorn obout how you ond your orgonizotion con porticipote in o new communiiy initiotive
looking of o colloborolive opprooch to reducing poverty.
Speciol guesl speoker: Hon. Deb Motthews, M.P.P., Minister of Children ond Youth Services
who will discuss Ontorio's Poverty Reduction Strolegy ond how we con oct locolly.
Continento/breokfosf ond lighl refreshmenfs will be provided. Pfeose R.S.V.P. by Fridoy, October 2nd to
Erin Woolley by emoil of ewoolley@sffhomosunitedwoy.co or by phone of 519-631-3171
A speciol thonk you lo the generosity of our evenf sponsors:
PUBLIC HEALTH
:
'.:
|l Jrn AUniredrùay initiativefundedthrough thegl 5 onta¡ioTrilliumFoundation
THE OHTARTo
TRILLIUIT
FoUNDATION
UnlËed$fÞg
of ElgirtSt. Thomas
LA FoNÞATtox
TR¡L Lrurt
DE L'ot{taRto
Notice of Information session being held October 14, 2009 at...Page 55 of 329
Page 56 of 329
C_ \'¡
FOR IMMEDIATE RELEASE August lsrh, 2009
MURDERED CHILD'S DAD CYCLES TO EDMONTON TO RAISE FUNDS/AWARENESS FOR
.CHILD FIND'
EYE-ZON lnc. Powers Rodney Stofford's 3400 km Ride "ForTori"
Woodstock, ON - After the trogic obduciion ond murder of B yeor-old Victorio Stofford eorlier
this yeor, o long seorch ensued for her remoins, culminoting in funerol services for her Ìn lote July.
lmmediotely ofterwords, Rodney Stofford decided he needed to soy goodbye in his own woy.
With on ombitious gool of o cross-country bicycle trek from Woodstock, Ontorio to Edmonton,
Alberto, Rodney hos undertoken o trip of some 3400 kilometres through some of Conodo's most
densely populoted - ond its most desolote - oreos. His purpose - portly to roise oworeness for
Child Find so thot others moy be spored the brutol roller-cooster ride thot begins with the loss of
o child, ond "probobly never reolly ends". More centrol io his mission is his need to soy goodbye
to Victorio on his own Terms. He will cycle to Edmonton, where the bicycle thot corries him west
will be ouctioned for chority, then heod to the mountoins of Josper to releose o single purple
bolloon info lhe sky, in honour of Tori's fovourite colour. ond in memory of hoppier times during o
fomily trip to the oreo o yeor eorlier.
ln order to roise the profile of the trip, ond moke donotions os simple os possible, EYE-ZON lnc., o
Conodion GPS Locotion-bosed Services compony, hos outfitted Rodney with o smoll, lightweight
personol frocker, ond creoted o web sile where it con be viewed. This device ollows onyone,
onywhere in the world, to visit www.eye-zon.com ond see Rodney's precise locotion, his doily or
overoll progress to dote, donote, or even leove notes of encourogement in o simple ond eosy to
use formot.
"We cought o news sTory soying Rodney wos ottempting this trip", soys Richord Wonoll, PresÌdent
of EYE-ZON. "We immediotely understood thot he wos going lo need some support, ond thot we
could help him roise oworeness exponentiolly if people could feel involved, ond trock his
journey. With the device's emergency "find me" button, ond our obility to locote him so
precisely, we olso knew we could help keep him sofe. EYE-ZON's gool is thoi nothing of volue is
ever lost; most importontly, our children."
"This technology con get o child home sofe", soys Rodney Stofford. "Ihey're our future, ond
we've got to prolect them." A member of the EYE-ZON senior teom is olso currenlly octing os
Rodney's support vehicle through Northern Ontorio, ond into Monitobo. "Fron Colemon,
Huntsville, Ontorio Deputy Moyor, issues o chollenge to oll the Moyors ond Councillors from cities
ond Towns olong the route to geï out ond support this couse, ond help roise funds & oworeness"
odds Mr. Stofford. "We hod o greot reception there in Huntsville, ond we're reolly hoping it just
continues to romp up right ocross the country. Whether you're o porent or not, kids ore
everybody's couse."
News Release dated August 15, 2009 regarding "Rodney Staffor...Page 57 of 329
'Child Find' is o choritoble orgonizotion dedicoted to lhe personol sofety of oll children. For more
info contoct John Duront, Exec. Dir., Child Find Ontorio (905) 712-3463, or
john@childfindontorio.co
'EYE-ZON lnc.' is o Conodion-owned technology compony focused on the eosy ond discreet
monitoring, protection ond irocking of ony person, pet, or high-volue osset, lhrough ils line-up of
speciolized products ond services. For more info contoct Richord Worroll ot (905) 660-1552;or
rwonoll@eye-zon.com
News Release dated August 15, 2009 regarding "Rodney Staffor...Page 58 of 329
Cornrnunities
Responding
to Hurnan Nceds
RESTORATIVE
JUSTICE WEEK ::OIiT¡
C \",
It gives me great pleasure to call upon all Mayors, Reeves, Councillors and community leaders
from across Canada to proclaim Restorative Justice Week 2009. The Correctional Service of
Canada (CSC) has been an active partner in the restorative justice community for more than a
decade and has been proud to provide leadership to the annual celebration since 1996.
Restorative Justice Week 2009 will be held within Canada, and throughout the world, from
November 15th to November 22"d. Thetheme is "Communities Responding to Human
Needs", which focuses on sharing the concrete leaming and results that have come from the
growing experience of practitioners and stakeholders in the application of a restorative justice
approach and processes. In 2008,there were 167 towns and cities across Canada, representing
almost 40o/o of the Canadianpopulation, who proclaimed Restorative Justice Week.
Things you could do as leaders in your community include the following:
o Declare / proclaim Restorative Justice'Week 2009. The following link provides a printable
version of a proclamation form: ;
o Host a town hall meeting to promote an awareness of how restorative justice is expressed in
your communities;
o Promote an open, respectful dialogue in an effort to help members of your community deal
with issues such as community safety and relationship deterioration caused by conflict, in
order to nurture the healing process;
o Challenge your community partners to create a local planning committee for Restorative
Justice .Week 2009 activities;
. Invite a guest speaker(s) from your community, who is involved in restorative justice, to
share their perspectives or contact CSC's Restorative Justice Division for speakers to come to
your event at:
Municipal participation in previous years has been a great success and we hope to build on that
this year with your support. Please let us know if your city, town or village is planning an event
or proclaiming Restorative Justice Week 2009. We would like to recognise your participation in
our national report. It would be appreciated if you could fax a copy of the proclamation or the
minutes of the meeting declaring/proclaiming Restorative Justice V/eek 2009. Please include
your contact information to the attention of Carol-Anne Grenier at (613) 943-2171.
Don Head
Commissioner
Correspondence received August 27, 2009 regarding "Restorati...Page 59 of 329
Page 60 of 329
-t \ o.F.F. ^/ lø
Ournnro PnovrNcrAt PoLICE
PortcE PRovINCIALE DE t'Ot¡tRnro
l.[nws Rnrnnsn/
CouvtuNleuÉ
FROM/DE:ELG¡N COUNTY OPP DATE: 26 Aug,2009
YOUTH ARRESTED IN SPRINGWATER CONSERVATION CAMPGROUND LURING
INCIDENT
(ELGIN COUNTY) Last evening the 25th of August, 2OO9 Elgin County OPP Criminal
lnvestigations Unit arrested a 12year old male, a resident of Central Elgin, in relation to
this incident. As a result of the excellent media coverage police received numerous tips
from the public. Some information received was critical in the identification and arrest of
the youth.
Police began looking for an unidentified 12-14 year old male Sunday afternoon the
23'd of August, 2OOg after he allegedly lured a 6 year old girl into a washroom at the
Springwater Conservation Area Campground and exposed himself. Based on a
description of the suspect and his bicycle an extensive search and canvass of the
campground and surrounding area was conducted. A media release seeking the public's
assistance was also fonruarded to media outlets.
"lt was through the co-operation with the media and subsequent information obtained
that we were able to identify the suspect with such swiftness. We would like to thank the
media for their assistance in this investigation. Parents can breathe a sigh of relief and
continue to use the Springwater Conservation Area Campground without concern,
"stated lnspector Ryan Cox, Elgin County OPP Detachment Commander.
The youth has been charged with;
1. Failing to Comply with Conditions of Release contrary to section 145(5.1) of the
Criminal Code.
2. Sexual Assault contrary to section 271 of the Criminal Code.
The youth is scheduled to appear in St.Thomas Court on the 26th of August, 2009 for a
bail hearing.
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 61 of 329
ONrnnro Pnovrr.¡ctnr Poucr
Pouca PRovINcIALE DE r'OurRnlo
Nnws Rnrnnsn/
COtttlr,tUNIQUÉ
OriginatRelease from 24 Aug 09 -POLICE LOOKING FOR SUSPECT lN LURING INCIDENT
(ELGIN COUNTY) - Elgin County OPP is looking for the public's assrsfance in identifying a
suspecf involved in a luring incident which occurred on the 23'd of August, 2009 at the
Springwater Conse¡yation Area Campground (West Campground.) Central Elgin. At
approximately 1:11pm police received a reporf that a seven (7) year old girl had been
approached by a young male and asked to go into the woods. The seven year old female
declined. She was approached again about a half hour later by the same male, she again
declined and then reported the incident to her mother who in turn reported it to park staff. Park
staff contacted police and while on route to the park, police received a second complaint from
park staff. Park staff reported that a second female, this time a six (6) year old had been in the
area of the main playground when she was approached and enticed into the female washroom
with the promise of candy by the same male involved in the first incident. Once inside the
washroom the girl was taken into a stall where the male exposed himself to the female. The
male was interrupted by another child entering the washroom looking for the six year old female.
He then departed the washroom. Elgin County OPP Detachment members as well as the Elgin
County OPP Criminat tnvestigations Unit canvassed the park as well as conducting an extensive
search for the suspecf. At the time of the incident the park was very busy with many day use
campers, horseshoe toumament, hikers and tenters using the campground.
The suspect is described as;
White Male
Twelve (12) to fou¡fieen (14) years old
5'4'to 5'6" tall
Skinny Build
Shod light brown hair
Wearing a black t-shi¡t with white on it, no description of pants/shorts.
Wearing a red bike helmet or has red on the helmet.
Suspecf was riding a bicycle which rs descnöed as;
BMX Style
Green in colourwith white lettering on it
Sfunf pegs on the front and rear wheels.
Anyone with information peftaining to this incidenf rs asked to call the Elgin County OPP at 519-
631-2920 or Crime Sfoppers at 1-800-222-8477
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 62 of 329
óLò
ONrnnto PnovrNctn Poucn
Poucr PRovTNCIALE DE t'O¡¡r¡uo
Nnws Rnrnnsn/
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Please visit the OPP 100'n Anniversary website at www.opp100.ca for information about upcoming events, updates,
images, video and other information relating to the OPP 100th Anniversary.
"Veuillez visiter le site web pour le 100e anniversaire de I'OPP à www.opp100.ca pour des informations sur les
événements prochains, mises à jour, photos, vidéos et autres informations concernants le 100e anniversaire
-30-
Contact: Constable Troy Garlson
Elgin County OPP Media Relations/Community Seruices Officer
Phone: 519-631-2920
Pager: l-888-808-7195
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 63 of 329
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 64 of 329
#àR
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FROM/DE:ELGIN COUNTY OPP DATE:O9 Sep, 2009
JUST ANOTHER WEEKEND
(ELGIN COUNTY) This past Labour Day weekend was pretty much like any other
summer weekend in Elgin County. Police did not see a tremendous rise in calls for
service and responded to the typical amount of callwhich is approximately one hundred
and fifty.
Brief Summary of lncidents:
1. lmpaired Driving/Over 80 - four incidents resulting in four lmpaired Driving/Over 80
charges. One notable incident resulted in a27 year old London, ON man being
arrested and charged with Care and Control of a Motor Vehicle while Over 80 after
police observed a parked vehicle and subject urinating at the side of the road. At the
time police were on patrol in the area of Springwater Rd and John Wise Line,
Malahide Twp aroun d 5:27pm on the 6th of September, 2009 when they came across
the male and his vehicle. As a result of the investigation the male was anested and
charged with Care and Control of a Motor Vehicle while lmpaired and Care and
Controlwhile Over 80.
2. Two (2) Break and Enter lncidents. ln one incident a garage of a residence on 2nd
Line, Southwold Twp was entered during the daytime on the 7h oÍ September, 2009.
Small hand tools and a small amount of alcohol was taken.
3. Three (3) Liquor Licence Act incidents in which one resulted in a 26 year old
St.Thomas man being arrested and charge with public intoxication.
4. R.|.D.E. - Total Vehicles Checked =
05 Sep 09
- Carlow Rd, Port Stanley, 140 Vehícles checked with two Highway Traffic Act Warnings.
- Vienna Line and Woodworth Rd, Bayham Twp, 50 vehicles checked with one Highway
Traffic Act Warning.
- Colborne St. Port St. Port Stanley, 56 Vehicles checked resulting in one 3 day drivers
licence suspension for a road side reading of between 50 and 100.
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 65 of 329
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06 Sep 09
- Water Tower Line Rd and Turner Rd, Central Elgin , only two vehicle checked as units
were called away to a domestic dispute.
07 Sep 09
- Carlow Rd, Port Stanley, 125 Vehicles checked resulting in 3 Highway Traffic Act
charges and 3 Highway Traffic Act warnings.
COMMUNITY POLICING COMMITTEE RETURNS TO BAYHAM
After a few years of inactivity the BAYHAM COMMUNITY POLICING COMMITTEE will be starting
up again in Bayham this fall. Made up of interested and concerned citizens who work together with
our local police service to identify and resolve mutual community policing issues and to ensure a
safe and secure community. The committee will consist of a police liaison and a representative
group of community volunteers formed to provide consultation on issues identified by the
committee, the police or the community itself. The Committee acts as a link or liaison between the
police and the community.
Meetings will be held on the first Wednesday of each month. The first meeting will be held on
Wednesday October 7 at 7:00pm at the Bayham Municipal Offices. Those interested in participating
are asked to contact Doug Lester at 519-874-4477.
Please visit the Opp tOO* Anniversary website at www.opp100.ca for information about upcoming events, updates,
images, video and other information relating to the OPP 100th Anniversary.
'Veuillez visiter le site web pour le 1 00e anniversaire de I'OPP à www.opo100.ca pour des informations sur les
événements prochains, mises à jour, photos, vidéos et autres informations concemants le 100e anniversaire
-30-
Contact: Gonstable Troy Garlson
Elgin County OPP Media Relations/Community Services Officer
Phone: 519-631-2920
Pager: 1-888-808-7195
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 66 of 329
h Our¡,nro Pr.ovrNctnr Porrcr,
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FROM/DE:ELGIN COUNTY OPP DATE: 09 Sep, 2009
MEDIA EVENT
(ELGIN COUNTY) ELGIN COUNTY OPP will be unveiling their newest crime prevention
tool the Crime Prevention Mobile Message Display Trailer, this Friday the 11th of
September 2009 at 3:00pm at the Elgin County OPP Detachment.
The trailer mounted display will be used to display Crime Prevention Messages in targeted
areas throughout Elgin County in an effort to deter or prevent profit motivated crimes.
"The display was obtained through a grant from the Ministry of the Attorney General - Civil
Remedies Grant Program. " stated Inspector Ryan Cox, Elgin County OPP's Detachment
Commander. He went on to state that " The initiative and display will allow us to get
specific crime prevention messages out to a targeted areas thereby reducing or detouring
particular crimes from happening in that area. lt will also hopefully encourage the public to
report criminal activities and to be more crime prevention minded."
Members of the media are invited to attend this event.
Elgin County OPP Detachment is located at 42696 John Wise Line, St.Thomas, ON
Please visit the Opp tOOt Anniversary website at www.opo100.ca for information about upcoming events, updates,
images, video and other information relating to the OPP 100th Anniversary.
'Veuillez visiter le site web pour le 100e anniversaire de I'OPP à www.oppl 00.ca pour des informations sur les
événements prochains, mises à jour, photos, vidéos et autres informations concemants le 100e anniversaire
-30-
Contact: Constable Troy Carlson
Elgin Gounty OPP Media Relations/Community Services Officer
Phone: 519-631-2920
Pager: l-888-808-7195
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 67 of 329
Page 68 of 329
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FROM/DE:ELGIN COUNTY OPP DATE:11 Sep,2009
DRIVER FLEES SCENE OF COLLISION
(ELGIN COUNTY) - Police had country block cordoned off and contained for nearly three
hours yesterday afternoon searching for the driver involved a motor vehicle collision who
fled the scene. The incident began on the 10h of September, 2009 at approximately
2:08pm when Elgin OPP received report of a motor vehicle collision at Talbot Line just west
of Ron McNeil Line, Southwold Twp (just east of Talbotville). lt was reported that there was
a two vehicle collision and one of the driver's had fled into a near-by cornfield.
At the time of the collision a black Pontiac Sunfire was traveling westbound on Talbot Line
reportedly weaving all over the road. The vehicle entered into oncoming traffic, forcing a
tractor/trailer onto the shoulder to avoid a collision. As the tractor/trailer began to return to
the roadway to avoid going into the ditch, the Pontiac ran into the very rear portion of the
trailer, side-swiping it. The tractor/trailer received damage to some of the rear tires, but
was able to be driven away from the scene. The driver was uninjured.
The Pontiac spun severaltimes and stopped facing northbound in the westbound lanes.
Both of the front airbags deployed. Several witnesses say there was only a lone male
driver in the vehicle. The driver exited out of the vehicle via the passenger side door and
ran into a cornfield. The Pontiac had significant driver side damage.
The driver is described as being a white male, heaqy set, with short brown hair, 5'8",
wearing a white t-shirt and light shorts. The male possibly had a head injury. He was
reported to be stumbling as he entered into the field.
Police contacted the registered owner of the vehicle who discovered that the vehicle was
missing from the property and appeared to have been stolen.
Police conducted an extensive search of the area using K9 and the OPP Emergency
Response Team. The driver was not located.
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 69 of 329
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Elgin OPP at 519-631-Anyone with information regarding this incident is asked to callthe
2920 or Crime Stopper at 1-800-222-TIPS (8477)
Please visit the Opp tOOh Anniversary website at www.oop100.ca for information about upcoming events, updates,
images, video and other information relating to the OPP 100th Anniversary.
"Veuillez visiter le site web pour le 100e anniversaire de I'OPP à www.opp100.ca pour des informations sur les
événements prochains, mises à jour, photos, vidéos et autres informations concemants le 100e anniversaire
-30.
Gontact: Gonstable Troy Garlson
Elgin County OPP Media Relations/Gommunity Services Officer
Phone: 519-631-2920
Pager: l-888-808-7195
OPP News Releases dated Aug. 26, Sept. 9 & 11, 2009 regardin...Page 70 of 329
WIN D TURBINES
(ARE SAFE, CLEAN ADDtilONS TO ONTAR|O',S ELECTRTC ENERGY SUPPLY)
DID YOU KNOW THAT
(ANT|- WrND STATEMENTS ARE UTRONG AND GENERALTY VERy MrSLEÃDING)
The following is a response to another anti - wind circulation dated July 2009
. many people who welcomed wind turbines in our neighbourhood are now reporting negative health
effects or other discomfort ! llfRONG !
WHO ARE THESE "MANY PEOPLE" ... "NOW REPORTING NEGATIVE HEALTH EFFECTS OR OTHER
DISC0MFORTS"? Those who have been identified often have preexisting health issues and general
negativism. The over whelming response to an areas wind power development is very positive!l
AND: There are no clinical or epidemiological studies that have found wind turbines cause health
problems.
. proper health studies of the effects on people who live near wind - turbines were never done !
IIIRONG !
WIND TURBINES HAVE BEEN GENERATING CLEAN ELECTRIC POWER IN MOST EUROPEAN COUNTRIES
AND THE US FOR OVER FORTY YEARS. Numerous related reports and more recent health and
epidemiological studies as well as peer reviewed academic studies have not found a causal linkage
between wind turbines and ill health. (This material is available on line - see below). A recent well
researched local study done by The Chatham - Kent, Health and Family Services, Public Health Unit, Dr.
David Colby ( July 2, 2008) concludes that there are no adverse health effects from turbines. Dr Colby
states "...opposition to wind farms on the basis of potential adverse health consequences is not justified
by evidence."
. property values near wind - turbines have gone down since they were put into operation!
tlrRoNG !
Property values in general have declined in recent years and so have agricultural land prices particularly
where there are limitations to crop and land use alternatives. Land values associated with turbines have
increased because of the known guaranteed revenue stream. Lands adjacent to turbines are either not
affected or have had marginal decline in isolated cases due to market fluctuations or in some very isolated
cases were a design issue has been identified. Such known cases have been resolved.
o rotatint wind turbine blades do kill birds and bats I RIGHT - BUT !
Detailed bird studies pre, during and post construction of Erie Shores and adjacent Frogmore, Cultus
and Clear Creek (contained in the required Environmental lmpact Study for all wind project
developments) by Dr. Ross James, past Ornithologist at the Royal Ontario Museum confirms mortality of
birds (3 per turbine per year ) and bats ( five per turbine per year) are extraordinarily low when compared
to the number of bird and bat deaths from area cats, sprays and poisons, cars and those encountering
Correspondence dated August 19, 2009 from AIM PowerGen regar...Page 71 of 329
2
glass windows . Area landowners who regularly are on their fields and around the turbines also confirm
the insignificant impact the turbines have on such mortality levels. Further, flocks of birds that annually
feed on left over field corn, grains etc continue to frequent the fields in and around the turbines.
18 properties, 3 kms around Clear Creek, have been listed for sale and are not selling ! lf,fRONG !
Records will show that there have also been area properties that have sold when priced according to
present market conditions based on realistic area land values and area circumstances. Properties that are
over - priced don't sell in any market and certainly not in a depressed market. Area lands that are being
eroded by Lake Erie or are subject to unpleasant odors, or traffic noise also will be less likely to sell when
there are more acceptable options, competitively priced properties for prospective clients.
Efficiency of wind - turbines is only between 5% and35% | MISLEAITING !
lf current wind technology was so "inefficient" why is wind power the fastest growing source of
electrical energy in the world?
Noise levels are determined using a computer model! UIRONG !
Noise levels from all turbine manufactures are determined by independent testing using a range if
extremely sophisticated audio measuring devices under a wide variety of real field situations and certified
by government officials. Such tests are conducted by manufactures and testing agencies in real "field
situations", laboratories and understandably as in all modern day research, "computer modeling" is
utilized.
Since January 2009 Ontario has produced too much electricity! lf,fRONG !
Ontario produces only the electric power demanded every micro second and consumed by the market.
Electric power for home and industry is not stored. There has been a significant reduction in demand this
year for electricity because of the cooler summer, the economic slow - down, plant closures and reduced
manufacturing. The federal and provincial program to educate the public on energy conservation
measures has also contributed to less electric energy consumption. Wind power is "first call power" that
when being generated is feed into the Ontario grid to meet the demand at that specific time thus
reducing dependency on other electric power production sources such as coal.
The Ontario Government recognizes a problem and is now suggesting a setback from residences 550 m
(1800ft) wRoNG !
There is not a "problem" with the current regulations related to setback when a project is properly
designed and constructed. The current regulations as determined by the Ministry Of The Environment
(and based on recommendations of the World Health Organization) were generally based on a decibel
level the equivalent to the sound you would hear from " a quite refrigerator and you're in your living
room". (35 - 40 Dbs) Most TVs or radios are some 60 Db (higher with teen agers) and ambient wind noise
around trees and homes on a windy day can be as high as 100 Dbs and higher depending on wind velocity.
How about those unregulated motorcycles! Noise levels are established through independent study on
the types of turbines being used in a particular project. Because each turbine manufacturer and turbine
type has a different noise quotient the setback correspondingly should vary to achieve the desired Db
level of 35 - 40 Db. ln some projects 300m - 350m - 400m setback from non participating residences is
more than sufficient to meet that base noise level. The current proposed single setback regulation form
Correspondence dated August 19, 2009 from AIM PowerGen regar...Page 72 of 329
non participating residences, (participating landowners are not included) of 550m is not based on
scientific nor justifiable studies.
These wind turbines are not made in Canada, which doesn't create any jobs or help our economy !
II'RONG !
lnitially wind turbines used on the first Canadian wind projects were from the world's largest
manufacturer in Denmark (VESTAS) and from General Electric Wind (GE) of The United States using
Germany designs and engineering. Europe's leadership in research and development has enabled many
sub industries to now manufacture various components such as blades (Ontario) and tower components
(Quebec and Saskatchewan). AAER lnc. of Bromonte Quebec recently opened a production plant facility to
produce wind turbines for the North American market. There are multi millions of dollars of wind industry
related investment being made across Canada and most definitely in Ontario! Construction activity and
ongoing local project management and support services as well as resulting municipal tax returns and
local economic stimulation are real and well known. Don't take our word for it. Speak to any municipal
leaders who are familiar with the economic details of their municipality.
A foreign company owns and operates the wind turbines ! UIRONG !
AIM PowerGen is a Canadian subsidiary of a British company, Renewable Energy Generation (REG). lt
recently bought the energy holdings of a Canadian Company, The Probyn Group of Toronto. (Ford of
Canada is a US subsidiary and is a major contributor to Ontario's economy as well!) AIM PowerGen
operates Frogmore, Cultus and Clear Creek projects in Norfolk County and Mohawk Point in Haldimand
County with technical assistance from VESTAS technicians and other support staff who all live locally. Each
provincial wind project is different in terms of who "owns it". Erie Shores Wind Farm I is owned by the
Canadian division of MacQuarie Power of Australia. The manager and some ten employees daily deal with
various supportfunctions and all live in the local area. The largest Ontario wind farm, Melancthon land ll,
near Shelbourne Ontario is operated by tech staff in the local area and is owned by Canadian Hydro
Developers of Alberta.
We, the Ontario taxpayers, are paying for these turbines, while others are reaping the profits!
urRONG!
Ontario taxpayers are only paying a portion of the real costs of their electric power production costs.
Look at your Utility Bill and you will see that you are paying some 5.057 per Kw and some 5.067 after a
threshold. ln addition you are paying fees for provincial and local distribution AND DEBT REDUCTIONI That
DEBT PAYMENT is intended to pay down the difference between what we in Ontario pay and what is
being spent to provide consistent, reliable power to you and fellow Ontarians. The Provincial Government
recently cancelled the intended building of a some S30,000,000,000.00 (30 billion dollar) expansion to
Ontario's nuclear power production as it would be on top of the existing some 525,000,000,000.00 (25
billion dollar) provincial power debt. Wind Power is privately financed (not through the use of
Government grants) with many projects being built after a public bidding process that resulted in a fixed
per kw price of some S.09 for earlier projects. Frogmore, Cultus and Clear Creek (in Norfolk County) and
other Standard Offer Projects (SOS) ¡n Ontario are at some 5.13 cents. All are very competitive with the
real costs of alternative electric power sources in Ontario. Competitive, certainly when compared to the
real, much higher costs of coal(including known medical and adverse health costs) and the staggering real
Correspondence dated August 19, 2009 from AIM PowerGen regar...Page 73 of 329
4
cost of nuclear power construction, operat¡on, reconstruction or demolition after some 20 years. Gas
fired electric power production and coal are subject to world market prices and who knows where they
will be over say the next 20 years!! Unfortunately there are no more Niagara Falls type water power
resources to be tapped.
!!! lt is time to remind our Politic¡ans to protect us !!! WRONG AGAIN !!!
Our politicians do NOT need to protect us from wind power. Current stipulations are more than
enough. Their greater concern has been focused on the elimination of Ontario's COAL fired electric
power plants by 20L2in an effort to reduce harmful carbon emissions and reduce the continual risks of
CTIMATE CHANGE.
Ontario has established the terms of the GREEN ENERGY ACT so that green sources of power can be
used to supplement the electric power needs of Ontario.
IT IS ALSO WORTH !}IENTIONING THAT THE DEVELOPMENT OF IIIIND
POulER IS NOW THE TASTEST GROUIING SOURGE OF ELEGÎRIG POU'ER
PRODUGTION . IN THE U'ORLD!!
It ¡s reasonable then to assume some people (the world over) have the use of wind power as a
supplement to electric energy production - RIGHT! Some who are opposed and often know
little about the real facts are VERY VERY UIRONG!!
For more information:
Go to ryi@ and generally get WRONG information
OR
Go to Wi4pglrySI@ and www.canwea.ca for peer reviewed RIGHT information buy leadíng
authorities
AIM PowerGen: 19 Au8ust 2009
Correspondence dated August 19, 2009 from AIM PowerGen regar...Page 74 of 329
August 26,2009
Mr. Kyle Kruger
CAO
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, ON NOJ 1Y0
Dear Mr, Kruger,
Re: Great Refrigerator R.oundup Program
E o6
Hydro One Networks continues to promote The Great Refrigerator Roundup program as
a valuable service and an energy conservation initiative.
Available to residential and farm customers across Ontario, the Great Refrigerator
Roundup offersfree in-home pickup and disposal of older, operating refrigerators and
freezers.
All reusable materials from these refrigerators and freezers are recycled (such as the
metals and plastic) and a bare minimum is sent to landfill sites. Particular attention is
paid to the chemicals used in some refrigerants and insulation that are significant
atmospheric pollutants and responsible for ozoîe depletion and global warming. These
are being contained and destroyed in accordance with all government standards and
regulations.
Eligible appliances must meet the following criteria.
o Refrigerators and freezers must be in working condition, a minimum of 15 years old,
and between 10 and 27 cubic feet in size;
o If at least one of the above items is being picked up, window air conditioners or de-
humidifiers that are in working condition and are at least 10 years old can be picked
up at the same time.
Customers can arrange appointments either online or by telephone. Detailed program
information, and appointment scheduling, can be found through:
.W(HydrooneNetwork'senergyconservationwebsite),or
o (Ontario Power Authority's program
website),
o or calling l-877-797-9473.
Correspondence dated August 26, 2009 from Hydro One regardin...Page 75 of 329
Since the program was launched in July 2007 to the beginning of June 2009,94 Hydro
One customers from your municipality have participated in the Great Refrigerator
Roundup progrÍrm. Overall, nearly 60,000 Hydro One customers have participated in
appliance pickup programs so far.
'We appreciate your support and want to offer you materials you can use, should you wish
to communicate directly with your residents about this program. The followiîg camera-
ready materials are available in electronic format:
. an advertisement that could be published in municipal resident newsletters, or placed
on your website,
o a bill insert that could be included in any upcoming municipal resident mailings (copy
attached - English and French artwork available)
. a poster that could be used in municipal offrces or other municipally owned buildings,
such as arenas, community centres, or libraries
o a design for a billboard or large banner
Please e-mail me at the address below to obtain any of these materials. I look forward to
hearing from you.
Thanks againfor your support.
Regards,
Ian Campbell
Program Manager, Conservation
Hydro One Networks
483 Bay Street, 14ft Floor
Toronto, Ontario M5G 2P5
Ian. Campbell@hydroone. com
P.S. For information on all Hydro One energy conservation programs please visit
www.PowerSaver.ca
Correspondence dated August 26, 2009 from Hydro One regardin...Page 76 of 329
99 Edward St.
St.Thomas, ON,
NsP IY8
Telephone: 631-9900
Fax:633-0468
www.elginhealth.on.ca
Buy Local Food!
It's in season. lt's fresh.
Reduce the carbon
footprint by buying locally.
Keep your money
circultatíng within our
community.
Pick up your Eat Fresh!
Buy Local!map at public
health, your local library
or tourism office.
Food Trends
The economic situation continues to
dominate the news. St.Thomas and Elgin
County have certainly felt the effects of
this recession. The economic situation
impacts many parts of our lives including
what we eat.
Different eating trends begin to emerge
during tough economic times. Grocery
stores tend to thrive at the expense of
restaurants. Fast food restaurants tend to
sell better over their higher priced
counterpafts. Home cooking and cheap
convenience foods become more popular
while organic products and more luxury
grocery items may be bought less.
Roadside and weekend farmer's markets
will continue to draw crowds as they are
perceived to be good quality for a better
price. Consumers may also preferto "buy
local" supporting their own community.
Bargain hunting can absolutely Ímpact
health. Numerous studies have linked
obesity and unhealthy eating patterns to
lower incomes. ln an effort to cut food
costs, it is feared that families may buy
less fresh fruit, vegetables, whole grains,
in favour of cheaper options high in sugar,
fat and calories. Recession pounds refers
to weight gain resulting from diet changes
typical of harder economic times.
According to the results of a recent
national study released by the Heart and
Stroke Foundation, almost half of
Canadians say they are going without
fresh, healthy food because it is too
expensive. Dr. Beth Abramson, Heart
and Stroke Foundation spokeswoman
and cardiologist, said this report should
serve as a wakeup call. "Healthy eating
is in danger of being out of reach for
many Canadians, a problem which may
only get worse given the current
downturn in the economyÍ
I Good - For-You Menu Foods for Under $l
OATS -A dollar will buy you many heafi, high fibre breaKasts.
EGGS - Buying a dozen eggs works out to $0.17 per egg, making
them one of the cheapest and most versatile sources of protein.
SWEEI POTATOES - Eaten with the skin on, they contain almost half a day's worth of
vitamin C, and are a good source of potassium and an excellent source of beta carotene.
NUTS - Full of good-for-you fat, essential fatty acids, vitamin E and protein.
::ñ'J:'"as90.16!
Õork week.
reat source of
protein, fibre, folate and manganese. Dried beans are less expensive
than canned beans but require f¿¡ mnro nroneratinn tir¡g.
BROCCOLI- Low in calories and c O
calcium, vitamins A and C, potassi Ç " ^TUNA -An inexpensive source of d versatile. fl tV
Choose light tuna like 'skipjack'.
PEANUT BUTTER - Just 2 tablespoons replaces the nutritional ,r ¡¡
power of a much more expensive serving of meat. ffiF¡All prices are from a local grocery store.
üÈ
Elgin St. Thomas Public Health Unit newsletter dated Summer ...Page 77 of 329
LIFESTYLE LINK
AC T I VE EE¡trIñf ' e'Jii:iTiTi;:i
dæBFHEIffiMffi Within Elgin County
there are hundreds of
independent groups
that offer sport,
recreation and leisure
opportunities. The
Active Elgin Coalition
saw the need for a
comprehensive website
and guide that includes
all ways to be active in
the community in the
hopes that more people
will start being active
more often. The site
allows you to search by geographical area, by age
group, or by program.
For example: A family in Gentral Elgin looking forWalking/Hiking programs:
ACTIVITIES - 4 activities found (2 of a)
Are you looking for activities and programs to keep
your kids busy? Elgin St.Thomas Public Health, City of
St.Thomas Parks and Recreation,YWCA of St.Thomas-
Elgin, West Elgin Community Heath Centre, East Elgin
Community Complex, Healthy at Heart Elgin are please
to announce Active Elgin. A website and print guide of
all sport, recreation and leisure opportunities is
available within both the City of St. Thomas and
County of Elgín.
The Active Elgin Guide was included in the January
16th edition of the Elgin County Market. Guides are also
available at local libraries, municipal offices and each
Activity Name: Walking and HikingTrails
Gategory: Wa I ki n g/H i ki ng
Region(sl: Central (St. Thomas, Central Elgin,
Southwold, Fingal, Poft Stanley, Shedden, and
Spafta), East (Malahide, Bayham, Aylmer, Bel,mont,
Port Bruce, Port Burwell, Springfield, Straffordville,
Vien na), West ( Dutton/Du nwich a nd West Elgi n, West
Lorne, Rodney, Wallacetown, and Dutton)
Age(s): All Ages, Family
Cost: Annual membership: $10 - seniors,
$15 - adult, $20 - family
Details: We organize more than 60 walks/year that
are open to the public, maintain the 41 km Elgin
HikingTrail from Port Stanley to the Elgin Middlesex
border at Southdale line, and promote safe hiking.
Website: wvvw.el gi n h i ki n gtrai l.o rg
Contact: Brian Wilsdon, 519-633-3064
Contact this organization (sample website Iink)
Location: Kettle Creek Conservation Authority,
44015 Ferguson Line, St.Thomas.
Click here for map (sample website link)
Activity Name: Hawkwatchi ng, bi rdwatch i ng
and walking
Category: Wa I ki n g/H i ki ng
Region(sl: Gentral (St. Thomas, Central Elgin,
Southwold, Fingal, Port Stanley, Shedden, and
Sparta)
Age(sl AllAges, Family
Cost: Free
Details: On-site education program about hawks and
hawk migration. Hawkwatching, birdwatching and
walking along Hawk Cliff Road are some of the
activities available. Activities are funded through
Hawk Cliff memberships and donations/grants.
Website:
wr¡¡w. ez I i n k. cal-t h e b row n s/H a wkC I iff/i n d ex. ht m
ELGIN HIKINGTRAIL CLUB HAWK CLIFF HAWKWATCH
Look for your guide or go online,
wwwact¡veelg¡n.ca to find the wonderful
programs that are offered in your community.
Sexual Health Clinics hours have changed. For new times, check www.elginhealth.on.ca
Elgin St. Thomas Public Health Unit newsletter dated Summer ...Page 78 of 329
The Secret is Out:
The All-ln-One Solution
aoaooaaaataaaaaaaaaaaaaaaoaaaaaaaaaaaaaaaaaaaaa
Wishes: lncrease activity level to achieve a healthy
weighfand.feel great, save
help the environment, be a role model for children,
and make your community safer.
All-in-one solution: Active Tra n s po rtati o n
Active transportation is any form of activity,
such as walking, jogging and
cycling that you can use to
travel instead of using a ¿
Choosing Sunscreen
vehicle. For example,
walking or cycling to
work, school, the rñall, ,t'
or a friend's house.
Everyone should try
¡tl You will notice
remarkable results in
how much better you
will look and feel, the
money you will save
in gas, and the impact
you will have on others.
Did you know?
Canadians average 2000 car trips a year of less than
3 km.These trips can easily be replaced by cycling or
walking. ln fact, trips of 5 km or less have been
repeatedly shown to be quicker by cycling than by
driving.
It's important for individuals to make the change to
incorporate active transpoftation into their lives.
However, ¡t is also essential for communities,
workplaces and schools to help support active
transportation. We live in a car-centered society that
prevents us from being more active, but if we're all
part of the solution then we can make a difference -
one trip at a time.
For more ínformation on how you can incorporate
active transportation ínto your Iifestyle, workplace,
schoolor community, contact Darrell Jutzí at EIgin
St.Thomas Public Health at 519-631-3159 ext. 249.
Words to look for on the label...
Broad Spectrum Protection from UVA & UVB rays
Waterproof - especia I ly for chi ld ren
Oil-free-for anyone whose skin has a tendency to
Sweatproof-especially for athletes or outdoor workers
SPF 3O+-This is a good starting Sun Protection Factor
for anyone 18 years or younger, outdoor workers or
someone whose interests (sports, gardening, etc.)take
them outside regularly.
Photostablizer-An ingredient that helps keeps
sunscreen from breaking down in the heat and light.
Make your sunscreen work for you.... Apply to any skin not covered by clothes 20
minutes before going outdoors.. Be generous-a whole handful is recommended
per application.. Don't forget your neck, ears, nose, the backs of
your legs and tops of feet.. Use a lip balm SPF 30 on your lips.. Re-apply every 2-3 hours, immediately after
swimming, or whenever sweating a lot.
lf sunscreen gíves you rash.... Try a hypoallergenic sunscreen that has no
perfumes, colours or additives.. Check the ingredients label for aloe vera.This
ingredient lengthens the shelf life of sunscreen.
Choose a preparation without aloe vera leaves or
juice and try it on a small area of skin to see if
Elgin St. Thomas Public Health Unit newsletter dated Summer ...Page 79 of 329
NEWS IN BRIEF
garden? Consider donating extra produce to your
local food bank.
Food banks across Elgin County vary in their
ability to store and distribute fresh produce'
Please call them directly or call Elgin St.Thomas
Public Health at 519-631-3159 ext.246 to obtain
their hours of oPeration.
Caring Cupboard .'....'.'.....519-633-5308
Salvaiion Army 519-631-3206
Christ Anglican Church
Port Stan|ey.......,......'. .......'519-782-3122
Corner Cupboard
Aylmer..... ...'..."519-773-2351
Helping Hand Food Bank
Tillsonburg............... ........'..519-6883434
Tick Facts
People who chew tobacco become as addicted to
nicotine as smokers.They can be tempted to
switch from chewing to smoking tobacco.
8-10 dips or chews a day provide the same amount
of nicotine as smoking 30-40 cigarettes a day'
There are over 3000 chemicals including 28
that cause cancer in chewing tobacco'
. Tiny bugs-about the size of a sesame seed
. Need a host to staY alive
o Like to live in tall grass
. Move slowly and like to h¡tch
rides on peoPle or animals
Ticks can transmit LYme disease if
they are attached to a person for 36 to 48 hours'
How can I avo¡d tick bites?
. Cover up when you go outside by wearing
long sleeves and Pants.o lt is easier to spot a tick if you wear light
coloured clothing.. Wear closed footwear and socks'
Avoid wearing sandals.
. Brush off your clothing and pets before
you go inside'o Put a tick and flea collar on your pet.
. Avoid visiting tick-infested areas'
. Remove brush and tall grasses from your yard'
. Walk in the centre of trails to avoid contact with
How to remove a tick:
o Grasp the body of the tick with tweezers'
. TrY not to. squeeze the tick.
o Pull it straight out.
o Wash the wound and apply an antiseptic'
o Save the tick in a clean, closed jar'
. Your doctor or public health unit may send the
tick awaY to be identified.
Signs of lnfection After aTick Bite
. Chills
. Sore muscles & joints
. Fatigue
If you develop symptoms' seek medical attentíon'
Chewtobacco users run 50 times the risk of
developing certain forms of oral caleel
At least half of all chew
users will develoP
leukoplakia, a
pre-cancerous disease
of the mouth,
Half of all oral cancer
victims will die within
five years.. Fever
. Headache
.Weakness
. Red 'bulls-eye' like rash
Chew Facts
Elgin St. Thomas Public Health
99 Edwaid Street, St. Thomas, ON N5P 1Y8
phone: S19.G31-9900 rofi frãet 1.800-92á-0096 Fax: 519'633'0468 Voicemail: 519'631'3159
www.el ginhealth.on.ca
Elgin St. Thomas Public Health Unit newsletter dated Summer ...Page 80 of 329
One r The Public Sectar
Group of Funds
znd Quafter zsÐg
Pe#crrnance Report
Public Sector Group of Funds (the One Funds) Quarterly Updat...Page 81 of 329
Continuing a trend that began in 2006, at June 30, 2009 the total Q2 One Funds closing balance exceeded the
Q2 2008 closing balance by SSSNa -representinga20.2Yoyear-over-year increase.
The Money Market Fund Q2 closing balance surpassed all similar Q2 ending balances for the preceding eight
years. Q2 closing balances for the Money Market, Bond, Equity and Universe Corporate Bond Funds were
S298M, Sr¿svl and 559M and S8M respectively.
One Fund 2nd Quarter Closing Balances
(Miilions 5)
I I
r
I
-I I I
z I I I rl a
35û6
S+so
3{6
$æq
3tcÉ
$25o
lffi
3r5u
$rñ
9so
9o
,unrg1 ivnc Q Jrñroe' Julì.üg
The below chart illustrates that continued strong participation in the first half of 20O9, has yielded a One Funds
Q2 average total balance that is greater than each of the previous eight years.
Average One Funds Total Q2 Balance (S Millions)
$ eoo
500
400
Efxt
200
100
o
lvnr DB Junro4 Junr (,É Jrrcté' Jitloo7
rlrlonrur¡a.let lËond cEquútv ruËË IEtãl
IIII
IrI
III
ü-t+
Public Sector Group of Funds (the One Funds) Quarterly Updat...Page 82 of 329
Participation in the Equity Fund continues to be led by larger municipalities, although the Fund is equally
useful for all municipalities with longer term investment objectives. For the one year period ending June 30,
2009, an additional 3 municipalities began investing in the Fund - all with populations of >100,000. The total
investment in the fund increased over the year from S38tvl at Q2 2008 to $SStvl at Q2 2009. This represents a
TL{oincrease. Fund value at June 30, 2009 is up S20.1M or StYo from the June 2008 closing value.
A second municipal investor made a deposit in the Universe Corporate Bond Fund during Q2. This S3M
¡nvestment brought total investment to SAM. nt June 30, 2009, the original investment is valued at S8.3M.
The overall prospectus for this Fund continues to be very positive.
Equitv Fund - tnvestment Participation by Population (as at June 30, 20091
Population #of
Municipalities
%ol
Municipalities
lnvestments (S's Millions)% of Total
DepositPer Muni Total
Less than 5,000 7 8.33%0.3 0.3 o.470/6
5,001to 25,000 0 o.oo%0.0 0.0 o.oo%
25,OOt to 50,000 0 o.oo%0.0 0.0 o.oo%
50,001 to 100,000 3 25.O0%1.6 4.8 8.L4o/o
100,000 +8 66.67%6.8 54.L 9L.39%
Sub-Total L2 too.o0%4.9 59.2 100.00%
UCB Fund - lnvestment Participation by Population (as at June 30, 20091
Population #of
Municipalities
%of
Municipalities
tnvestments (S's Millions)% of Total
DepositPer Muni Total
Less than 5,000 0 o.oo%0.0 0.0 0.00%
5,001to 25,000 1 50.ooo/,5.2 5.2 63.06%
25,001to 50,000 0 0.00%0.0 0.0 o.oo%
50,001to 100,000 0 o.oo%0.0 0.0 0.00%
100,000 +L 50.00%3.1 3.1 36.94%
Sub-Total 2 L00.oo%4.2 8.3 100.00%
,tI
Public Sector Group of Funds (the One Funds) Quarterly Updat...Page 83 of 329
At June 2009 the Bond Fund had outperformed any one year month end period since 2006. The one year
returns for April, May and June (Q2 2009) were 7.44%, 6.89% and 7.3OTo respectively.
One year Bond Fund returns for all months ending in 2006 through Q2 2009 are illustrated in this chart. One
year Fund returns ending in Q2 2009 continued a trend of strong performance compared to previous years,
with returns being stronger than any period since Ql 2004.
Bond Fund One Year Returns for months ending in 2006, 2OO7,2008 and Q2 2009
I I
I I I I
={?
II I
I I I t I
9*
vh
r*
{È$+*Ê
l¡005 r?ün c2ffi lãn9
Similarly, two year Bond Fund returns have continued to improve in the second quarter. Returns for months
ending in Q2 2009 were 6.53% (April), 6.7OYo (May), and 6.690/o (June), which surpassed all two year Fund
returns since Q4 2OO2.
Bond Fund Two Year Returns for months ending in 2006, 2007,2008 and Q2 2009
?t¡
sddó$
ÉtÊ
#
¡î*
t*
s€ rF {f-É ç+Sds-d€f
-- I
ilIilIrlt
Ir
II
-I
}IIt
fIr
-
-
t
¿
tl{ffi IzIF7 IHËT
Public Sector Group of Funds (the One Funds) Quarterly Updat...Page 84 of 329
This product was launched in August 2008. With a longer-term investment horizon of four to ten years,
municipalities find the Universe Corporate Bond Fund suitable for: Long-term reserves funds, perpetualand
trust funds, as well as development charge receipts not required in the short term. The Fund achieved a nine
month annualized return of 10.03% at the end of Q2 2009.
The chart below illustrates the 2009 month end nominal returns for the Universe Corporate Bond Fund.
Following one negative return in January the Fund has performed strongly in all months. The cumulative
nominal return for the first half of 2009 was 6.36%.
Universe Corporate Bond Fund Returns (Nominal Returns for Months ending in 2009)
2-ffi
IIIII
Public Sector Group of Funds (the One Funds) Quarterly Updat...Page 85 of 329
Page 86 of 329
From : Beer, Charles (CSS) [mailto:Charles.Beer@ontario.ca]
Sent: September 10, 2009 L2:L7 PM i r r
Subject Update - Review of the Accessibility for On arians with Disabilities Act (AODA)
Greetings,
I am writing to provide you with an update on my Review of the Accessibility for
Ontarians with Disabilities Act, 2005 (AODA).
Over the summer I have met with a number of stakeholders from a wide range of
sectors.
The next stage of the Review involves public meetings. These will be held in
Sudbury on October 1, 2009, in Ottawa on October 6, 2009, in Toronto on
October 14,2009 and in London on October 20, 2009. Please see the detailed
instructions on how to participate and register for the public meetings below:
ticipate
ln addition to public meetings, I will be accepting written submissions. Please see
the detailed instructions on how to send in your written submission. I look forward
to hearing from Ontarians to help guide me on this important Review.
lf you want to contact me directly I can be reached at charles.beer@ontario.ca
Regards,
Charles Beer,
lndependent Reviewer
Correspondence dated September 10, 2009 from Charles Beer re...Page 87 of 329
Page 88 of 329
Elgrnte"¡ lrI Matters
Elgin County Wins
AMO, AMCTO
Awards
Through a partnership agreement
with Elgin County, the Region
of Durham's Provincial
Offences Collection Team
has been actively pursuing
defaulted fines on behalf of
the County. This arrangement
has led to an increase in
revenue for both municipalities
and improved service to
residents. In zoo8, more than
$5oo,ooo was collected in defaulted
fines, an 8/o increase over zoo7.
In recognition of this achievement,
Elgin County and the Region of
Durham were jointly awarded a P.J.
MarshallAward Certificate of Merit
at the Association of Municipalities
of Ontario (AMO) annual convention
in Ottawa inAugust. Warden
Graham Warwick and CAO Mark
McDonald accepted the awa¡d
on behalfofthe County. The P. J.
Marshall Award is presented annually
through a competitive process to
honour municipal governments
demonstrating excellence in using
VOL. 3 No. 2 September 2009
innovative approaches to improve
capital and/or operating effi cienry
and to generate effectiveness in
providing public services and
facilities through alternative service
delivery initiatives and partnerships.
Previously, in June, Jennifer
Ford, Financial Anaþt for the
County of Elgin, and the Region
of Durham's Joel Nicholson,
Supervisor of Provincial Offences
Act (POA) Collections attended
the Association of Municipal
Managers, Clerks and Treasurers
of Ontario (AMCTO) annual
Contínued on page 4
Works to
Safeguard Small
and Rural Schools
John R. Wilson, Elgin County
councillor and Mayor of the
Township of Malahide, is
a founding member of the
Executive Committee of the
Community Schools Alliance
(CSA), a group formed in July,
zoog by Ontario municipalities
concerned with the closure of
small and rural schools and the
negative ef;fect such closures
inevitably have on the socio-
economic well-being of those
communities. In a CSA media
release dated July ro, zoo9,
Continued on page 4
Elgin County Council Responds
to Hipson lnquest Findings
At its May 2,6, zoog meeting Elgin County Council
decided to pursue a prudent, "practical approach"
to remedying problen'rs and concerns identified in
a coroner's inquest into the tragic death of crane
operator Michael Hipson on Glen Erie Line in Bayham
in January zoo6, and in a report on the maintenance of
County roads prepared byAECOM Canada Ltd.
In implementing its "practical approach'l Council rvill:
. Negotiate a new agreenlent betlveen the County
and its loner tier municipalities for maintenance
of County loads u4rich will incorporate significant
revisions to the existing agreement adoptecl ten
years ago. These revisions r,vill include frnancial
incentives to rewarcl fully compliant municipalities
and clear guidelines outlinirrg minimun standards
for service delivery'
contìnued on page 3
Elgin County Matters newsletter dated September 2009. File:...Page 89 of 329
L_
grnPage 2
Support Available for Victims
of Elder Abuse
Throughout the world, abuse and neglect of older
persons is largely under-recognized or treated as an
unspoken problem. Unfortunately, no community
or country in the world is immune from this public
health and human rights crisis.
The mistreatment of older adults is any action or
inaction by a person in a position of trust which
causes harm to an older adult. Mistreatment
includes: financial (most common); physical;
emotional/psychological; neglect and violation of
rights.
It is estimated that between 4o/o -too/o of adults
over the age of 65 will experience some form of
mistreatment or neglect. That is approximately rzoo
seniors in Elgin County.
An estimated 8o% of mistreatment is never reported.
Barriers to reporting mistreatment include fear
of more abuse; embarrassment; mistaken feelings
of having caused the abuse; and fear of what will
happen to them and/or the abuser.
It is crucial that seniors know there is a safe,
anonymous, confidential number to call for help
with mistreatment. The free and confidential Seniors
Supp ort H elpline þ-87 7 -33r-889 r ; Monday- Friday,
9am-5pm) is staffed by trained and caring volunteers
who provide supportive listening and information
on a variety of issues including abuse. Callers do not
have to give their names or any personal information,
and help is offered in a form and at a pace the caller
is comfortable with. If a caller chooses to continue
living with his or her abuser, information on how to
stay safe will be provided. If a caller wants to end the
mistreatment, a plan that the senior helps create will
be implemented.
In addition to the Seniors Support Helpline, several
mechanisms a¡e in place to assist older adults who
are abused or at risk of abuse in Elgin County. The
Elgin Elder Abuse Resource Committee comprises
concerned seniors and individuals from various
health, social, legal, financial and police services.
The Case Consultation Committee is a group of
professionals that provide their knowledge and
expertise on difficult cases of abuse. The Speakers
September 2009
()¡tti¡t: or:cai'iir¡l oi l,\.írt¡'lrj [:kJr-ti /\l.tIts{; l\w¿ttg¡]ilss ['¡¿t,i, Jitrte:
I lt, )()()c:. iì'jl'l' Slu','¡- I)e?is. F-lgiit (:rti tili¡ Wai t.[r]it (.)¡¿l'¡¿:rrt
!4i¿¡ir,'iilr. ¡¡¡tri (IíIJ't¡íÍ.,;i'l ttit¡¡tat:i\.1j:tvoj (,tiiiBa¡ wit:!: lit:i¡x:ii
¡frlrr fi!ìr.ìrll¿rilve.s f't'O¡ri ilÌl' ['l;1rit t:lt!t:' ¡'ltliis¿r llt'¡rll/¡l;t:
i')t¡ì¡iií'ttllr,:t: rjedi¡at;; ¿: tr:rl tr'ta;¡tlt-' iiÉ:i' ¡titsrtí.t:{l in ftr.tttl ttf
Vit!ie.vvit,:vt llr;t¡lc: i¡t Sl /l;oli¿rs. ili lit:!¡t /¿ìlsrl íJi!'â/'r]¡';(-rss of
L I i Ì,, r:o t r ) t t tLLttliy issi ti-:
Bureau offers presentations, training, community-wide
workshops as well as resource materials. For more
information or to access these services, please call
t-877-33t-889t.
Residents of Elgin County need to know that help
is available for older adults who are mistreated and
neglected. If you are being mistreated or you are
concerned about an older adult in your community,
please call the Senior Support Helpline at:
t-877-33r-889r Monday to Frida¡ 9am-5pm. I
Warden Warwíck and
councillors srgn waste
drsposal agreement, May,
2009. The agræment,
between the CounA of
ElSin, its const¡tuent
munic¡pal¡ties and the
CIA of Toronto allows
munlcipalities to "opt-
¡n" at any future date to
acce$s waste drsposal
servlces at the Clty of
Ioronto's Green Lane
landfrllsite at a pre
determined prlæ. I
Mqtters
Elgin County Matters newsletter dated September 2009. File:...Page 90 of 329
September 2009
Elgin County United Way Special
Events Calendar,2OO9
The zoog Warden's Charity Golf Tournament, held
June rz, zoog at the Kettle Creek Golf Course, Port
Stanley, was a great success! Thanks to the uo golfers,
7 Gold Sponsors,3 Silver Sponsors, 13 Bronze Sponsors
and manyvolunteerswho participated, a total of $ro,z5o
was raised for United Way. A few golf towels and Titleist
l.D(T Tour golf ballswith the County's new logo are
still available for sale, and would make great stocking
stuffers: glo.oo per towel or sleeve of 3 golf balls.
County staffand füends enjoyed a fun-fiIled evening
at the Dine Around Port StanleyTheatre Event held on
luly zz, zoo9. The evening started offwith appetizers at
the Kettle Creek Inn and M.E. & Suzie's, followed by the
opening night of iA Bench in the Sun', presented bythe
Port Stanley Festival Theatre. The evening was topped
off with dessert at Windjammers. Two lucþ winners
were the recipients of some lovelydoorprizes thatwere
donated especially for this event. Thanks to everyone
who participated!
Our upcoming Payroll Deductions campaþ will feature
gift baskets worth over groo to be won as well as our ever
popular Days OffWith Pay promotion. Dont be left out -
fill outyour form and retum it immediately. If you signed
up to be a perpetual donor last yea¡, thank you in advance
- your names will be entered into the appropriate d¡aws.
If you wish to increase your donations, please let us know
by filling out a newdonor card.
Fall is quicklyapproaching and the ECLIWSEC group
is getting ready for another year of fun social and
fundraising events foryou, your family and friends.
ElgrnCounty Matters Page 3
Left to ritht, Corríe Shivak (staff), Mary Van Roesta/,
Warden Graham Warwick, Mary Cosyns, and Yvonne
Gavey (staff) enjoy the day at the 2009 Warden's Charity
Golf Tournament.
Save The Date for these Upcoming Special Events:
November zß,zoo9 -Annual Christmas Party, St.
Anne's Centre, St. Thomas. AllWelcome. Cost $z5.oo
perperson. Cocktails, Dinner, Comedian - Chuck Byrn
and Dance - DJ. Chris Triska.
fune 17, 2olo - The zoro Warden's Charity Golf
Tournament is an event not to be missed. Limited spaces
available; all proceeds to Elgin-St. Thomas United Way.
StayTtrned: ECUWSEC is considering hosting
another fundraiser for United Waywhich will be
held in late October or earþ November zoo9. More
information to follow.
For more information or if you are interested in
volunteering or have any suggestions please contact
ecuwsec@elþ-county.on.ca or call 5r9-63r-t46o ext 456.
T
Response to Hipson lnquest contÌnuect rrom page 1
. llet.rin .r grouncl engineelit-tg
consultirrg finn to concluct a
gcotechuic.rl suncy of high
prior it1' Countl' r'o.rcls ancl to
ctevelop.r perrnit s)'stcn-ì to
contlol orerrveiqh t arrd ovet'size
vehicles.
' Use an existing sz5oM \\'ilìtct'
contlol conlirrgcncy fund to pay
fbr the cost of inr¡:rlcrtentitrg thc
County's pt'o¡rosccl "plactical
.rp¡,lloach'l
. ÌJirc.r qualít1' assurcrnce
technici.rn to ensulc lou'er
tiel nrunici pality compl iance
r,r ith County'stanclarcts fbr
roacl l-n.rin tencl oce.'['hc qual i t;,
assln'ance techn ician u'oLtld
har c- the .ruthoritl' to .rpprove
pa),rneuts to nrunici pal i ties
subjcct to theil cotrpliatrcc u'ith
nr in i mu rl to.td nr.ti lrtcfl .l rlc€
sta nclalds.
County Cou¡rcil is conficlent that
tlr i s pr'.rct i c.rl a pp lo.rc h rvil I .rcl cl ress
the leconr urendatiorrs containecl
in the I lipson lnc¡uest report at
a cost th.rt is.rffbrd.rblc. \41hen
compalccì to the ostinr.rtecl costs of
firl I i nrplement.rtion of the .\f:CO M
stucll' recornrnencl.rtiotrs, [his
strateg)' u'ill ensul'e public satbty .rtrc
pronrotc thc cff'cctivc .rtrcl effi cicrrt
rnailr terr.rncc of' thc Count; r'oad
netvr olk rvh ile s.rr inq hurrclrccls of
thousands of doll.l's. I
Elgin County Matters newsletter dated September 2009. File:...Page 91 of 329
Community Schools Alliance continued rrom page i-
Councillol Wilson makes this
point emphatically in noting that
'A community school is part of
a community's infrastructure.
Closing that school is like ripping
out the municipal water supply."
The Alliance is petitioning fol
the implementation of a "smart
moratorium" on disputed school
closures to allolv the Ontario
Ministry of Education, school
boards and municipalities to
collaboratively develop long-term
plans and policies to address the
problem of declining enrolments,
ensure equitable funding for rural
and small community schools,
adopt a more transParent and
accountable school-closure decision
process and gualantee the light to
appeal such decisions, and mandate
that community organizations and
municipalities be consulted and
actively involved in all decisions
regarding student accommodation.
Ontario Minister of Education
I(athleen Wynne met \vith the CSA
Executire Committee duling the
Association of Municipalities of
Ontario (AMO) annual conference
in Ottaw'a in mid-August, zoog to
discuss the "smart moratoLium"
proposal and other issues of mutual
concern. More infolmation is
available orrline at http ://rvu'rv.
comnuniryschoolsalliance.ca/. I
Page 4 Matters
which represents county library
systems in the province, indicate
that a facility of z,ooo square feet or
more is appropriate based on current
statistics such as population served
and circulation levels.
The new Springfield librarywill
be strategically placed as part ofa
larger complex providing access to
a diversiÇ of community services,
events and attractions. The Township
of Malahide has already notified the
Elgin CountyArchives and Elgin
CountyMuseum of the intention
to create a historical displayarea in
the new building's lobby to celebrate
the community's rich history. Plans
also include space for service kiosks
which will complement information
resources provided by the library
through initiatives such as Service
Ontario. The library's resources and
equipment will furthermore be of
great benefit in the event ofa dedared
emergency in the Township, as the
new cofirmunity centre will serve as a
shelter in such situations. I
September 2009
Elgin County
Awards
Contìnued from page 7
convention to accept the
zoog E.A. DanbyAward
in the Municipal Finance
category for municipalities
with a population of
2o,ooo or more. The E.A.
Danby Award is presented
annually to a municipality
that demonstrates, through
a specific initiative, a
willingness to employ
innovative techniques, and is
able to demonstrate tangible
results affecting the efficiency
and effectiveness of the
municipal corporation.
Elgin CountyWarden
Graham Warwick noted, with
reference to the 8"4,. Danby
Awa¡d, that "Oneof Elgin
County's corporate goals
is to develop partnerships,
and this award is proof that
innovative practices can lead
to outstanding performance
improvements. Weare
delighted to share this award
with the Region of Durham.'
T
New Libra ry for Springfield in 2OtO
The Elgin County Libraryis
planning the relocation of its
Springfield branch to the new
"Malahide Community Place"
complex currently being designed
and constructed bythe Township of
Malahide. With a tentative opening
date of April 1, 2olo, the new library
will comprise 2,ooo square feet of
leased space, a significant expansion
from the r,2oo square feet that
the library currently occupies.
The librarywill also haveaccess to
meeting rooms for programming
PUrposes.
While the current library has served
the communityverywell and has
produced award winning results,
there is a clear need for more space
to facilitate public programming
such as children's story time,
"Teen Zones", more public access
computers and to increase the
size of the collection. Benchmarks
provided by the Administrators
of Rural-Urban Public Libraries of
Ontario (ARUPLO), an organization
Elgin County Matters newsletter dated September 2009. File:...Page 92 of 329
ÞruNK]NG WATERSıüÉiÈ'þÈoîËöiöN
EÒ Ò
I.AKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, August 6, 2009
The following are the minutes of the Lake Erie Region Source Protection Committee meeting
held on Thursday, August 6, 2009 at the Kettle Creek Golf and Country Club, 320 Carlow Road,
Port Stanley, ON.
Members Present:C. Ashbaugh, Chair; M. Ceschi-Smith, H. Comwell,
R. Haggart, *J. Harrison, A. Henry, K. Hunsberger, R. Krueger,
J. Laird, L Macdonald, D. Munay, D. Parker, L. Penin, T. Schmidt,
R. Seibel, M. Wales, W. Wright-Cascaden
P. General, M. Goldberg, B. LaForme, C. Martin, J. Oliver, G. Rae,
B. Ungar, D. Woolcott
B. Fields (J. Oliver), N. Fueten (M. Goldberg), T. Schmidt (G. Rae)
K. Fairman, Provincial Liaison; A. Dale, Source Protection Authority
Liaison
Region Management T. Marks, KCCA;S. Martyn, CCCA
Committee:
Staff:
Members Regrets:
Proxy Representatives :
Liaisons:
Also Present:
P. Dragunas, CCCA; J. Etienne, GRCA; S. Glauser, GRCA;
L. Minshall, GRCA; T. Ryan, GRCA; D. Schultz, GRCA; T. Seguin,
GRCA;A. Wong, GRCA; G. Zwiers, GRCA
A. Davidson, County of Brant; F. Dennison, Port Stanley News.com;
T. Duong, MOE; G. Ounapuu, Lotowater; E. Soldo, City of St.
Thomas; L. Stafford, City of St. Thomas; A. Zietsma, County of
Oxford
l. Gall to Order
C. Ashbaugh called the meeting to order at 1:00 p.m.
2. Roll Gall and Certification of Quorum - l7 Members Constitute a Quorum
(213 of members)
The Recording Secretary called the rolland certified quorum.
3. Ghairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. The committee's bi-annual attendance summary was distributed to members;
C. Ashbaugh noted that overall committee attendance has been excellent.
Lake Erie Region Source Protection Committee minutes of meet...Page 93 of 329
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 6,2009 Page 2
o Committee members toured the Elgin Area Water Treatment Plant prior to the
meeting; G. Ashbaugh thanked those hosting the site visits and stated that the tours
have been informative and beneficialfor committee members.
¡ Katie Fairman was introduced and welcomed. She has served as the committee's
interim provincial liaison officer for July and August. G. Ashbaugh introduced and
welcomed Tu Van Duong, who has been assigned as the Lake Erie Region Source
Protection Committee's provincial liaison for the next eleven months.
4. Review of Agenda
Movedby: A.Henry
Seconded by: M. Ceschi-Smith carried unanimously
THAT the agenda for the Lake Erie Region Source Protection Committee
Meeting of August 6, 2009 be approved.
5. Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be
dealt with.
6. Minutes of Previous Meeting - July 9, 2009
Moved by: L. Perrin
Seconded by: M. Wales carried unanimously
THAT the minutes of the previous meeting of July 9, 2009 be approved
as circulated.
7. Hearing of Delegations
None
8. Presentations
None
9. Correspondence
a) Copied
None
b) Not Copied
None
Lake Erie Region Source Protection Committee minutes of meet...Page 94 of 329
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 6,2009 Page 3
10. Reports
a) SPC-08-09-01 Ontario Drinking Water Stewardship Program Update
T. Ryan summarized report SPC-08-09-01 noting Ontario Drinking Water Stewardship
progress to date and program amendments moving forward.
A. Henry expressed concem that the Early Actions funding is being spent prior to
development of the threats assessments and inventories. He asked if there will still be
funding available for known threats once the assessment reports are complete.
T. Ryan responded that there have been discussions with the Ministry regarding
aligning the stewardship program with the threats assessments. Cunently, the Ministry
is taking a 'no-regrets' approach with the Early Actions program until 2011. A. Henry
reiterated that the disconnect between stewardship funding and significant threats is
disconcerting.
D. Murray commented that in Centre Wellington and Southgate, the stewardship
program provided funding support to address municipal water quality through private
well decommissioning. He advised that the Early Actions program was very effective
for these municipalities.
Res. Â/o. 28-09 Moved by: M. Ceschi-Smith
Seconded by: A. Henry carried unanimously
THAT Report SPC-08-09-01 Ontario Drinking Water Stewardship
Program Update be received as information.
b) SPC-08-09-02 Assessment Report Update
S. Glauser provided a summary of the Assessment Report progress to date. He noted
that on page one, paragraph four'The deadlines of May llth and July 13th 2009'
should read "2010".
J. Laird asked if it is expected that the technical work will be in the public domain when
the vulnerability analysis and threats assessment reports are brought forward for
endorsement. S. Glauser responded that the final reports would be in the public
domain once the municipality has endorsed the release of the technical reports to the
Source Protection Gommittee; however, the method of municipal endorsement would
be left to the municipality's discretion.
Res. Â/o. 29-09 Moved by: D. Murray
Seconded by: M. Wales carried unanimously
THAT the Lake Erie Region Source Protection Committee endorse the
proposed process and timelines to compile the first Assessment Reports
for the Catfish Creek, Grand River, Kettle Creek and Long Point Region
Source Protection Areas.
Lake Erie Region Source Protection Committee minutes of meet...Page 95 of 329
Minutes of Meeting
Lake Erie Region Source Protection Committee
August 6,2009 Page 4
c) SPG-08-09-03 Village of Belmont Vulnerability Analysis
G. Zwiers provided an overview of the Vulnerability Analysis for the water supply in the
Village of Belmont.
M. Wales noted the increase in vulnerability to the east of the Village of Belmont
(Figures 2 and 3) and asked about contributing factoæ. G. Zwiers responded that to
his knowledge, no significant unique geological features increased the vulnerability; it
is most likely that this area was closer to the vulnerability calculation threshold than its
sunounding area, and when the calculations were completed, the section noted
crossed the threshold into a medium vulnerability.
l. Macdonald noted that the Belmont water supply is a straightforward study, but
suggested that for other technical studies, fìeld verification could modify the
vulnerability. L. Minshall replied affirmatively, elaborating that if, for example, there was
a broad well decommissioning, such as in the Town of Southgate, experts may choose
to revisit the vulnerability scoring and assign the area a lower vulnerability. She stated
that the content of the assessment report can be modifìed to a reasonable extent prior
to public release, and to a more limited extent after public release. After the first
submission of the assessment reports, the documents can be amended in 2011.
L Macdonald emphasized that 'ground truthing' will be important if restrictions are
expected to be placed on a property.
* J. Hanison depañed at 1:55 pm.
D. Parker asked if there are any cemeteries in the two year time of travel of the Belmont
Wellhead Protection Area. L. Minshall advised that the cunent presentation refers to the
vulnerability of the wellhead protection area. lnformation pertaining to threats and
issues is currently being collected by consultants and will be presented to members as
it becomes available.
R. Haggart inquired if a caveat to assist with public interpretation of the maps and
technical documentation will be developed. L. Minshall responded that a caveat has
been included with the maps for the water budget stress assessment; however, the
vulnerability and threats assessments are more intuitive and not as likely to be
misinterpreted.
A. Dale requested clarification regarding whether a pit or quarry is taken into
consideration in the vulnerability analysis or threats assessment. G. Zwiers responded
that the effects of aggregate extraction are taken into consideration in the vulnerability
analysis. Aggregate extraction increases the vulnerability of the area, because a
protective layer of the aquifer is being removed. Operational factors of aggregate
extraction, such as fuelstorage, are taken into consideration in the threats assessment.
L. Perrin pointed out threats are not always straightforward; what could be perceived as
a threat may not necessarily be a threat. The committee will need to work hard to
educate the public on how vulnerability and threats are determined. L. Minshall replied
affirmatively and suggested that R. Haggart's concem regarding public misinterpretation
Lake Erie Region Source Protection Committee minutes of meet...Page 96 of 329
Minutes of Meeting
Lake Erie Region Source Protection Committee
August 6, 2009
Res. fVo. 30-09 Moved by: R. Krueger
Seconded by: A. Henry
Page 5
of the technical information will need to be addressed from a risk communication
perspective when the threats and issues are available for public consultation.
carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
make the information in the report entitled Belmont Village - Source
Protection Study - Vulnerability Analysis (Dillon, 2009) available to the
public, and incorporate the components into the Kettle Creek Source
P rote ction Area Asses s me nt Re port.
d) SPG-08-09-04 Source Protection Plan Discussion Paper
L. Minshall provided an overview of report SPC-07-09-04 Source Protection Plan
Discussion Paper and summarized feedback from the Water Services Technical Group
and Planning Director's Group.
A. Henry asked if the province is favouring a prescriptive approach as opposed to a
voluntary approach in the discussion paper. L. Minshall responded that she does not
believe that there is an implied preference; the regulation enables regulatory tools,
which is why there may seem to be a focus on a more prescriptive approach.
A. Henry suggested that provincial tools seem to overlap existing tools, and asked if
there is any consideration being given to amalgamating the tools. L. Minshall
responded that each of the tools fulfills a different purpose. K. Fairman elaborated that
the provincial instruments will allow the committees to target specific activities as they
relate to the threats, whereas municipal planning tools, such as official plans and
zoning bylaws, address land use designations. The Ministry's instruments will provide
risk management tools which will address the land use activity as opposed to the land
use designation.
l. Macdonald advised that although he understands the hesitation to include rationale
in the source protection plans, it will be necessary to have the rationale documented
and available for defense in some form. L. Minshall concurred, and elaborated that
rationale in the source protection plan would require careful development and
consideration of wording, which would be more time consuming than simply
documenting the rationale as background information.
R. Haggart requested confirmation that the Clean Water Act regulations will ovenule
planning regulations. L. Minshall responded that for significant threats, the Clean
Water Act does take precedence.
T. Schmidt extended caution; the Region of Waterloo has tried to address threats in its
planning uses, but it is not well received by businesses due to limited land use and
reduced land value. He suggested that an effective approach for industries may be the
development of best management practices.
Lake Erie Region Source Protection Committee minutes of meet...Page 97 of 329
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 6,2009 Page 6
Res. No. 31-09 Moved by: L. Perrin
Seconded by: D. Murray carried unanimously
THAT the Lake Erie Region Source Protection Committee incorporate
the comments provided by the Municipal Water Services Technical
Group and Municipal Planning Directors Group into the Committee's
submissr'on to the province on the Source Protection Plan Discussion
Paper.
R. Krueger asked if there has been any discussion regarding compensation when
prohibition is the outcome. L. Minshall responded that the Clean Water Act states there
will not be compensation unless it meets criteria set out in the Expropriation Act. She
suggested that when developing the source protection plans, the committee will need
to take into consideration that prohibition will not take compensation into consideration.
D. Munay asked if there is an appeal process for affected landowners. L. Minshall
responded that landowners can appeal the policies that affect them. K. Fairman
elaborated that those affected by the policies can request to have a hearing officer
from the Minister of the Environment to hear their case. The timing and method of
appealwillvary depending on the type of policy that is recommended.
A. Dale asked how a pit or quarry owner can modify their business approach to reduce
impact. L. Minshall responded that the source protection plan will address activities
that are threats. The increase in vulnerability will affect future land use activities and
perhaps pit rehabilitatíon plans. W. Wright-Cascaden elaborated that zoning for
aggregate operations is different than other land uses; aggregate sites are zoned at
the time they get their license; which provides more opportunity to assess aggregate
zoning applications in relation to the Clean Water Act. The zoning for an aggregate site
is not in the 20 year official plan; it is based on a per application basis.
N. Fueten asked if the work of the committee considers the development of unserviced
areas to reduce the impact of well and septic installation. L. Minshall replied that this is
not addressed in the Clean Water Act.
K. Fairman reminded members that the MOE is receiving feedback on these tools and
using the feedback to further develop the proposed regulations.
11. Business Arising from Previous Meetings
None
12. OtherBusl
a) Question and Answer Period
A. Henry advised that there is a ministry workshop on September 10 that poses a
scheduling conflict for surface water system administrators. C. Ashbaugh replied that
there is a tour and venue already scheduled for September 10 and suggested that
proxies be assigned.
Lake Erie Region Source Protection Committee minutes of meet...Page 98 of 329
Minutes of Meeting
Lake Erie Region Source Protection Committee
August 6,2009 Page7
13. Glosed Meeting
Not applicable
14. Next Meeting - Thursday, September 10, 2009, l:00 pm,
Ontario Ministry of Agriculture & Food - 1283 Blueline Road, Simcoe, Ontario
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of August 6, 2009 adjourned
at 2:55 p.m.
Chair Recording Secretary
Lake Erie Region Source Protection Committee minutes of meet...Page 99 of 329
Page 100 of 329
t1)
LAIVD USE COUNCIL
"ødvocatìng socíø|, economic and envìronmental balsnce ín government legßløtìon øffecting lønd"
August 18,2009
The Honorable Donna Cansfield, MPP, Minister
Ministry of Natural Resources
Room 6630, Whitney Block
99 V/ellesley Street, West
Toronto, Ontario, M7A lW3
f\ r i.,
by Registered Mail
Minister:
We acknowledge, with thanks, your July 22\etterregarding our June l2th appealto delay
legislative approval ofproposed species habitat regulations pending wider public consultation,
First ofñcially mentioned in June, 2008, details of these regulations were not unveiled until May
15,2009 and then only on an Internet site announcing they would be submitted for government
ratification by June 30,2009 and requesting interim comment by June 15. To this foreshortened
schedule was added one hastily convened "stakeholder" meeting on May 25 in down-town Toronto.
There serious reservations were expressed by many of the 60 attending delegates about thrust and
direction of the regulations, the announcement that no further public meetings on the subject would be
convened, the urban site chosen to introduce land use constraints directly impacting rural citizens and
the inadequately advertised process by which these directives were being fast-tracked into legislation.
Having no information to the contrary, we presume the regulations in question have been approved, our
appeal notwithstanding. If so, we ask to be advised whether such approval included anyrecommended
habitat protocols recorded on any EBR Registry web site or in any public forum since 2007.
As advised in our Jlurrre l2letter, an Intemet report never challenged by your Ministry confirms that ESA
2007 was drafted in 2005 by a cartel of five professional lobbyists eighteen months before it was
released on an EBR site as an MNR "discussion paper". Promptly endorsed by a partisan Review Panel,
the proposed Act was then tabled at two invitation-only workshops in the spring of 2008 as conducted
by paid consultants skilled at posting consensus where little, if an¡ existed. These were followed by a
telephone conference call during which MNR officials advised a 9-point ESA addendum ratified by the
attending participants would certainly earn Ministerial comment, apledge then and since seemingly
discredited by loud silence. That addendum addressed long-standing landowner issues and outlined their
fair and sensible resolution. Even at this late date it deserves acknowledgement if not resurrection.
'We note MNR is said to be proud of its Endangered Species Act. But assurances that its staff"spent a
year consulting with a broad range of stakeholders" appear to under-state the foregoing sequence of
events. Or, alternatively, perhaps refers only to extensive private time spent with the special interest
groups that initiated ESA 2007. Meanwhile, in an MNR written list of 20 recommendations arising from
the three group discussions of which we are aware, a strong focus emerges on chronic lack of balanced,
effective and timely landowner consultation and communication by that Ministry.
Copy of correspondence dated August 18, 2009 from Land Use C...Page 101 of 329
Page2
ln approving statutes that directly impact private propert¡ the Ontario govemment invariably references
its prior consultation with a "broad range of stakeholders". Thus, byunspecified number and generic
definition, are Non-Govemment Organizations, many operating under charitable tax exempt status,
invited in advance to sway political decisions leading to economic sanctions on land they don't own.
The 5th Edition of the Canadian Law Dictionary describes "stakeholder" as " a thírd pafi chosen by
two or more persons to keep in deposít property or money the ríght or possessíon of whích ís ín
dßpute and to delíver the property or money to the one who establíshes the rìght to ít'. The right of
land in Ontario was indisputably establishe.d by contract with the British Crown over a hundred years
ago and no third party has since been "chosen" or is in any way authorized to hold it "in deposit". The
term "stakeholder" does not therefore properly describe professional intervener groups who participate
at government invitation in discussions that affect use and value of privately owned land.
Indeed, there are, or should be, two classes of participants in such discussions. The primary one holds
legal title to his or her land, pays property taxes, is often burdened with a substantial mortgage and, in
many instances, relies on that land for a livelihood. The other has no contractual patent, financial
investment or proprietary interest whatever in lands targeted for government controls. That secondary
participants are able to induce those controls on private land is now a matter of record. That they are
routinely favored with consultative preference, financial support and committee appointments from
Onta¡io government agencies to the detriment of primary participants are a wide spread perception if not
a matter of fact.
With respect, Minister Cansfield, we contend MNR should introduce and maintain in all land use
protocols, consultations and legislation a clear distinction between these two classes of interested
participants. Folks who own and cultivate land are "landowners' by name and function and should be
identified as such. Those who heþ manipulate use and value of other people's propert¡ all the while
citing the otherwise commendable goal of environmental protection, are Non-Govemment Organizations
by title and influential lobbyists by profession and should be identified as one or the other or both.
Municþal govemments and an increasingly anxious public are understandably concerned about the
Orwellian pressures inherent in implementation and enforcement of ESA 2007. Some examples:
Blending that legislation, which denies right of appeal and right of compensation for production and
equity losses arising from provincial policy, with other government statutes; branding vast tracts of
private property as wildlife habitat; obligating landowners to recognize allegedily endangered species of
plants, animals, and birds in order to protect the lives and habitat of such species as a no-charge public
service and without any specific definition of what actually constitutes "protection".
These stresses are compounded by the prospect of million dollar fines with concurrent penitentiary
sentences for violators charged under the "strict liability''provision of the ESA. In legal terms this
translates as "guilty until proven innocent", a complete negation of the reverse principle, the very
comerstone of English common law. In the ESA that interpretation is supposedly relieved by the faint
hope of a "due diligence" defense. But that option may require the accused to retain, at his or her
expense, whatever courtroom counsel is considered necessary and whatever number of witnesses is
deemed adequate to prove an alleged ESA infraction was either unintentional or non-existent. While
defendant cost of a due diligence defense is likely to far exceed the resources of many landowners, we
can be sure public funding of appointed MNR prosecutors would never be similarly constrained.
Copy of correspondence dated August 18, 2009 from Land Use C...Page 102 of 329
Page 3
As previously advised, the Land Use Council (LUC) is a "coalition of coalitions" mandated to
investigate and publish positive and negative consequences of government statutes affecting use and
value of privately owned land. Current research includes, but is not limited to, risk insurance against
production and equity losses attributable to not only acts of God but acts of government as well. To that
end, the results of ongoing enquiries regarding insurability of losses arising from implementation and
enforcement of ESA 2007 will be of interest to landowners across Ontario.
Some months ago we asked Premier McGuinty to direct prepared land use queries of general interest to
the appropriate Queen's Park agency for departmental attention. We appreciate his co-operation in
routing the first three of these to a provincial Cabinet Minister who recentþ provided us with a detailed
reply. In the event subsequent LUC queries filed with Premier McGuinty are forwarded to the Ministry
of Natural Resources we trust a response to same will be forthcoming at your earliest convenience. We
can think of no better way to encourage and record useful dialogue between the Ontario government and
its land-owning constituents.
Thanks for your time and patience in reviewing these rernarks. An acknowledgernent is requested and
will be appreciated..
Yours truly
Bruce Pearse, Chair
Land Use Council
16190 Highways 7 &,12
Sunderland, Ontario, LOC lHO
Phone: 705-357 -3054 / Fax: 705-357 -3963
FoodChoìn I Holion RegÍon FederalÍonof Agriculture I Ontario londownersÁssociolion
Onlorio Properly and Envîronmenlql Rþhfs Nlionce I Peel Dittrict Federoiîon of AgrÎcvllure
E-Mail: landusecouncil@gmail.com Web Pøge: www.landusecouncil@gmail.com
Copy of correspondence dated August 18, 2009 from Land Use C...Page 103 of 329
Page 104 of 329
s
DougReycraft
Chair, Community Schools Alliance
399 Ridout Street North, Inndon, Ontario N6A 2P1
519-287-2015
r ey c r o ft@ sy m p a t i c o. c a
www, comm unitys ch ool salli ance. ca /1 ut
Thursday, August 27, 2009
RE: Community Schools Alliance Resolution
Dear Municipal Colleagues,
On behalf of the founding Executive Committee of the Community Schools Alliance, I am writing to thank
municipalities across Ontario for the overwhelming support of the Community Schools Alliance and to
encourage those municipalities that have not already done so to support the attached Community Schools
Alliance resolution.
During the AMO Conference, a standing room only crowd of over 200 Community Schools Allliance
attendees sent a strong message to Minister Wynne that we believe our community schools are vital
pieces of our public infrastructure and that our schools are as important to our communities as the
municipal infrastructure for water, transportation and recreation that we build and maintain.
We took this message directly to Education Minister Wynne during a recent meeting and in response to
our concerns, the Minister provided us with a draft policy entitled "Encouraging Facility Partnerships".
While this policy is an important first step in addressing some of our concems, it falls short of addressing
our collective goal of protecting this vital component of our public infrastructure.
As a result, we need your help to encourage the Minister to implement a "smart moratorium" on
disputed school closures by passing the attached resolution if you have not already done so.
The goal of the 'smart moratorium" is to provide time for the Ministry, school boards and
municipalities to work together to develop policies addressing issues such as planning for declining
enrolments, a mutually agreed upon Accommodation Review Committee (ARC) process, a review of
funding to ruraland small community schools and establishing a working relationship between
municipalities and school boards that is transparent and accountable.
I thank you for your attention to this request and if you would like to leam more about the Community
Schools Alliance or if you would like to review any of the materials that I have referenced please visit our
website at www.com m un ityschoolsa ll iance.ca.
Yours truly,
QnØ""r
Doug Reycraft
Chair, Community Schools Alliance
Mayor, Municipality of Southwest Middlesex
Correspondence dated August 27, 2009 from Community Schools ...Page 105 of 329
The Community Schools Alliance encourages your council to adopt the following
resolution.
Please forward a copy of your resolution to The Honourable Kathleen Wynne, Minister
of Education, Mowat Block, 900 Bay Street, Toronto, Ontario M7A 1L2, Canada and the
Community Schoo/s Alliance, 399 Ridouf Sfreef N, London, Ontario, N6A 2P1,
reycraft@mdlsx.ca
DRAFT RESOLUTION
WHEREAS communities across Ontario are concerned with the Accommodation
Review Committee process and the impact this flawed process has on the socio-
economic fabric of our municipalities;
AND WHEREAS many schools are the hubs of their communities, a better
accommodation review system is needed to address the educationalfacility needs of
our residents;
AND WHEREAS a system to address the educationalfacility needs in Ontario must
ensure that school boards and municipal councils partner on decisions regarding
education infrastructure;
AND WHEREAS greater accountability for school board decisions is needed;
AND WHEREAS a thorough review of the governance model for school
accommodation decisions must include an opportunity to appeal these decisions;
AND WHEREAS the accommodation review process should respect and value the input
of students, parents, the community and municipality;
THEREFORE BE lT RESOLVED that the Province of Ontario be petitioned to
implement a'smart moratorium'on disputed school closings to provide the opportunity
for the Ministry of Education, school boards and municipalities to work together to
develop policies addressing such issues as planning for declining enrolments, a
mutually agreed upon Accommodation Review Committee process, a review of funding
to rural and small community schools, and transparency and accountability between
municipalities and school boards.
Correspondence dated August 27, 2009 from Community Schools ...Page 106 of 329
us
Honorary Patron:
The Hon. David C. Onley
Lieutenant Governor of Ontario
Lupus Foundation
of Ontario
294 Ridge Road N Box 687
Ridgeway ON LOS 1N0
(800) 368-8377 ON Only
\ (eOs) 8e4-4611w (e}s)8e4-4616
eS lupusont@vaxxine.com
Website: wwwvaxxine. com/lupus
Serving Ontario since 1977 (Inc.)
September B, 2009
Mayor & Council Members
Municipality of Bayham
9344 Plank Road Box 160
Staffordville 0N NOi 'lYO
Re: "Ocfober is Lupus Awareness Month"
Dear Mayor & Council Members:
flo/
Lupus Foundation of Ontario has been serving the citizens of Ontario for the
past 33 years. During this time, we have noticed an alarming increase in the numbers of
those seeking information for their health concerns. Many requests are from parents of
yourlg children and adolescents who have been positively diagnosed with systemic lupus.
We would like to request that you read our Proclamation during a Council
meeting to inform all in youl community that lupus is a serious illness that, unfortunately,
many are still unaware of. We receive no funding from govelnmental sources and our
public awareness campaigns are most eff,rcient through grass roots initiatives.
There are many Ontarians who have been diagnosed with lupus throughout our
province. By reading our Proclamation during your meeting and by declaring October as
Lupus Awøreness Month, you will greatly assist our Foundation in educating all citizens
that our Foundation exists and that help is just a telephone call away.
Each month, over 250,000 hits are recorded on our website. Through personal
and corporate donations, Memoriam contributions and membership fees, we have
donated in excess of $ 1,400,000 over the years for much-needed and valued research.
Your assistance with this awareness initiative will allow us to help others to help
themselves. Thank you.
Very t
Kathy
W'orking together to conquer lupus
Charitable Registration Number
I 0764 9410 RR000r
Correspondence dated September 8, 2009 from Lupus Foundation...Page 107 of 329
Page 108 of 329
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Please R.S.y.P to Sonja Oslach, Commiftee Chair
at 519-773-5221
Royal Canadian Legion invitation to Mayor and Members of Cou...Page 109 of 329
Page 110 of 329
September 14, 2009
Lynda Millard, Clerk
Municipallty of Bayham
9344 Pfank Road, Box 160
Straffordville ON NOJ 1Y0
f milla rd@bayham.on.ca
,+tL lÐ
RE: ONTARIO,S SOUTH COAST TOURISM REGION
Norfolk Gounty Councilapproved this resolution at its meeting on September B, 200g:
THAT Nortok County Councll supporl the eslab/ish ment of Ontario's Soufh
Coasl as an offlcìal Tourism RegÍan wÌthín the Provincv of Qntario, ìncluding
Norfo/k County, Haldimand County, Elgin County and any othermunîcìpality on
or adjacent to Lake Erie that wisl¡es to pafticÌpate;
AND THAT Norfolk County Councíl circulate fis decr'sion to Etgin Counly,
Haldimand county, and the munlcipalitias of chatham-Kent, Township of
waÌnfleet, cíty of Paft calbome, Town of Foft Er¡e, Region of Niagara, Essex
County, City of Wndson Town of Amherstburg, Iown of Essex, Toutn of
KîngsviÍle, Town of Laheshore, Town of LaSalle, Municipality af Leaminglon,
Town of Tecumseh, and ather municipalitieswithin fñe Soufh CentralOnlarÌo
Reglon ISCORJ.
AND THAT Norfol( Counly Councll authon\e the Mayor to write the Minister of
Tourism expressfng the municipality's desire to pa¡ticipate fully in the Ontarío's
Soufá Coasú offícíal tourísm region,
Attached is a copy of Norfolk County Staff Report PED O9{9, -Ontario's South Coast
Tourism Region", for your information.
Please share this resolution with your munîcípal council with the aim of passing a similar
resolutíon supporting lhe establishmenl of Ontario's South Coast as an'0ff¡cialTourism
Region within the P¡ovince of Ontario.
lf you have any questions, please contact me at (519) 420-5870 ext 1238 or email
clark. hoskin(@norfolkcountv.ca.
sincerely,
Clark Hoskin
Manager, Tourism & Economic Development
Nofolk County
Att.
Norfolk Ceun$ Tourlsm & Économlc Developnrent
50 kel Streef, Sinrcoe, Ontario NJY IR9 Ca¡ada
Phoner 519.426.9497. Toll Free: I-800-699-9038 . Fax:5t9-426,9649
Email: business@norfolkcounty.ca ' tourism@rrorfolkcounty,ea . far,ms@norfolkcounty,ca
rvww.norfolkbusinees"cs.wwn¿notfclktouris¡n.sa.wlrv.no¡folkfnuns,eonr
Correspondence dated September 14, 2009 and Report from Norf...Page 111 of 329
Page 112 of 329
FO"46 - Dec 12, 2@8
"tN GAMERA" f:]
BUDGET AMENDMENT E
IT.ITRODUGTION / BAGKGROUND:
The Ontaño Ministry of Tourism eleased the Ontario Toudsm Compe{itiveness Study in February 2@9, a
lopic on whiclt Norfolk County Coundl has been updated in two infonnation memo6 eíncethatdate. Norfolk
County had provided input to the study prooess prior to its publlcation. The final repqt specifically
recommended the establishment of tourism regions. At e reeent meeting, lhe Toun'sm & Eænomic
Development Advisory Board recommerded that Norfolk Counly Coundl formalize Ìts support for Ìnclusion
of Norfolk County in an oficíal .Ontario's South Goast" lourism regiør, Erdorsement of the advisory board's
recommendatìon is the sub.iect of thÍs report.
DÍSGUSSION T ANALYSIS
For too long, lesser known destinations wfth quality, unhue tourísrn experiences have been overlooked by
a povincial tourism marketing structure lhat excfudes all but the ieon destinations (Nlagara, Toronto, etc,)
and produd advocated by politically conneded sector assodations (spas, inns, resorts,elc-). Norfolk
County has been a lead partrær in the Ontariols South Coast Toudsm Alliance for several years, whíctt
ounently indudes Norfolk, Haldimand County and Eþin County.
The three cq¡ntbs cunently undertake a modest regional tourism market¡rg plan, induding the
mairfenance of a joint website at vvww.glosouthcoast.ca, Reæntly. the lhree Counties reeeived a grant from
the lvlinistry of Tourism's Tourism Development Furrd for an organÌzational plan for the Ontariors South
CoastTourism AllÍanæ.
COUNCIL.IÑ4OMMITTEE:
RES. NO.
Approved
Approved wíth Amendmenls
Other
Apgoved
Approved with Amendments
Other
PAGE 1 OF4
REPORT NO. PED 09-89
ARTMEI.¡T: Planning & Economic Development
DATE PRËP.AREII: August 10,2009
"COUNCIL{N-COMMITTEE" MEETING DATE¡ Se
SUBJECT: ONTARIO'S SOUTH COAST TOURISITI REGION
Christopher D. Balrd, Ec. D.
For more information call: 519*42S5870 ext 1348
CTÅTL
Clark Hoskin, Manager
Tourisrn & Economlc Developrnent Divisíon
For more infurmation call: 519426-5870 ext ,[
Correspondence dated September 14, 2009 and Report from Norf...Page 113 of 329
Planning & Economic Development page 2 ol 4 Report No. pED og-gg
DISCUSSION / ANALYSIS fcontinuedl
This spring, representatives of the Ontariors South Coast Tourism Allíance met in St. Thomas to
discuss the Ontario.Tourism Competitiveness Study and upcoming regional meetings organized by
the,Ministry of Tourism in May, A representative of Chattrah-Kenioulrism atso joinäd thã meetinj,
and expressed a desire to partnerwith Norfolk, Elgín and Hafdimand to ensure úd the provínce
recognízes Qntario's South Coast as an offioial tourism region. Exploration of partnerships with other
communities, including Windsor-Essex and municîpatities in Niagara Region, was also disoussed.
The implicatíons of recognizing Ontario's South Coast as an ofücial tourism region are considerable. TheOntarío netvrrork of DestinationMarketi e provínce through llæregulari also be asked tJcany
out a number of other functions, suoh as regional marketing and padcaging, quality of service/experience,
researcMnfonnation, worKoree develçment, and investmeát and-proCud Oevàtopñrent,
Thg.recognjtion cf onlario'a South Coast urould be a preferable outcome than the option curenlly proposed
^Ul nu Minlstry of Touñsm, which would be to create a "Great Lakes Festivat áegion" inctuá¡irg Þeñh,
Wellington, Waterloo, Guelph, London, MiCdlesex, Oxford, Elgin, Haldimard and Uorfóf.
k Counly and other smaller communities the
bsequent impÍementation plans will be pa is a
than 500 people in Norfolk Gounty, it is a our
Representiatives of Norfolk County afiended regional consultation meetings organized by ttæ Ministry of
Tourism in May, and partícipated in the discussion around how to determlne thä boundaiíes and rolei of
Tourism Rqion DMMOs. The consensus of the group was that existirç partnershipa and alliances should
be honoured end nurtured. The Ministry of Tourism continues to review-ilie feedbaók I has received ard is
expected to announce its diredion later this year.
At its meelilg onJune 10, 2009, Norfofk County's Tourism & Economic DevelopmentAdvisory Boardpassed the following resolutíonl
lvloved by Mn fãlenn] Ma:rshall
THAT the Tourîsm & Economic Development Advisory Eoard recommend that Norfotk County
Counei! suppart fl¡e establisà ment of Onlanb's Souftr boast as an officíal Tourism RegÌon
within ths Province of Ontado, íncludîng NorfalkCaung, HaldÌmand County, Etgin Go-unty and
any ather municipality a_n.orldjacent to Lake Eríe that wfsñes to participaie, in iesponse-fo
Recommendatîon #2 of the Anþrío Tourism Gompetîttveness Sfudy unde¡taken by the
Ministry al Taurism.
AND THAT Notfolk County Councit cireulate rfs decísion to Etgin County, Haldimand Gounty,
and the municipalitíes of Chalham-Rent, Iownshþ of WatnfteeL City oi pad Colþome, fauin of
lort Erie. Region of Niagara, Essex Caunty, CW of Windsor, Town- af Amherstburg, Town of
Essex, Town of Kngsvìlle, Town of Lahe.såore" Town of LaSalle, Municipatity of Leamington,
and tha Town of Tecumseh.
ANÐ THAT Na¡folk Coun\y Council aulhorize the Mayortowrite the Ministerof Taurìsm
expressrng the municipality'e deslre to paúicipate fuíly ín the Ontario's Soufl¡ Coast afficíal
tourism region, CARRIED.
Correspondence dated September 14, 2009 and Report from Norf...Page 114 of 329
Planninq & Economic Development Pase 3 of 4 Report No. PED 09'89
DISGUSSION I ANALYSIS {contlnued)
Circulation of this resolution to other partners in the South Central Ontario Region (SCOR) municipal
partnership may be advantageous. Staff will inform those municipalities of Gouneil's decision, as well.
The Tourism lndustry Association of Ontario (TIAO) has expressed conoerns generally about the
establíshment of tourism regions, in relation to the funding and mandate of said regions and their
goyernance structures. Regardless of how the regions are administered, the development of clearly
defined boundaries of clusters of tourism communities remains an important step fonrard in the
development of Ontario's tourism sector.
INTERDEPARTMENTAL IM PLICATIONS;
N/A
TREASURY / FINANCIAL GOIIIMENTS:
As there are no direot financial implications ae a result of supporting the Norfotk Cåun$'s TourÏsm &
Economic Developrnent Advisory Board's resolutions, staff concur with the recommendatlons.
STAFFING / IEGAL IMPLICATIONô:
N/A
CORPORATE STRATEG]C PLAN LINKAGE:
Thie initiative refers diredly to the Strategic Direction #l - "Economio Prosperity - To deliver programs
lo retaln, grow and attract business and industry in all sectors of our econorny*:
. GoalA- Retain and Grotrv Existing Business & lndustryr Goal B - Support the DÍversification of the Agri-Eusiness Sector. Goal G - Attract and Facilitate New Business and lndustry
This initiatíve also refers to the Strategic Direction #5 - "Community Values & ldentity - To engage our
dìverse communities and volunteêrsn:
e Goal I - Foster Support for Boards and Gommunity Based Projects¡ Goalt - Suppott the Diversity of ourCommunity
The 2009 Business Plan for the Planning & Economic Development Deparlment includes the
following references to this proJect, including \rvork with South Coast parlners on joint marketing
initiatives" and "complete a Destination Development Strategy'.
GONGLUSIQN:
The recognition by the Provine.e of Ontario of "Ontario's South Coast" as a tourism region is key to the
ongoing development of the tourism industry in Norfollt County. Norfolk Gounty Council's
endorsement of this direction wÌll send a clear m€ssage of cooperatíon and enthusiasm to the
Provínce-
Correspondence dated September 14, 2009 and Report from Norf...Page 115 of 329
PlAnnilg & Economic DeveloÞment Pase 4 of4 Report No. PED 09-89
RECOMMENDATIONS:
THAT Staff Report PED û9-89, Ontario's South Coast Tourism Region, be received as information;
AND TI"IAT Norfofk Counly Council support the estabfishment of Ontariofs South Coast as an official
Tourisrn Reglon within the Frovince of Ontario, lncluding Norfolk Counfy, Haldimand County, Elgin
County and any other municipality on or acljacentto Lake Erie that wiehes to participate;
AND THAT Nofolk County Council circulate its decision to Elgin County, Haldimand County, and the
municipalities of Chatham-Kent, Township of Wainfleet, City of Port Colborne, lown of Fort Erie,
Region of Niaqara, Essex County, Gity of \fi/indsor, Town of Amherstburg, Town of Essex, Town of
Kingsville, Town of Lakeshore, Town of LaSalle, Municipality of Leamirgton, Town of Tecumseh, and
other municípalitÍes within the South Gentral Ontario Region (SCOR).
ANÐ THAT Norfolk Gounty Council authorize the Mayor to write the Minister of Tourism expressing
the municipalityls desíre to particípate fully in lhe ontario's South Coåst aÍlic¡al tourism region.
ATTAC}IMENTS:
None
Correspondence dated September 14, 2009 and Report from Norf...Page 116 of 329
7
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public Works
SUBJECT: Salt Contract for 2009 -2011
DATE: September 17, 2009
FILE: L zt /
NUMBER: PW 2009-17
Purpose
This report is to present recommendations from the Manager of Public Works regarding the an
extension of the contract with Sifto Salt for each of the next two years with the Municipality of
Bayham
Background
Council has discussed a desire to ensure that the Municipality can fulfill its requirements of salt
through the winter months thereby keeping the streets safe in our municipality. Some years ago the
Municipality of Bayham saw the advantage ofjoining with the City of London in order to procure the
best possible price for salt in a bulk means. Several municipalities in Elgin County did not show such
foresight and are now paying approximately 20 % greater price on the supply of salt as opposed to
the Municipality of Bayham. The foresight to partner in with a larger community is one that many
smaller municipalities are finding very advantageous both in supply and naturally in price.
Staff Comments
The Manager of Public Works indicates a preference to ensure the supply of salt to our crews for the
winter season and ensure that we have the materials required to keep the roadways safe. Therefore I
would suggest we continue the contract with Sifto Salt for the next several winter seasons. Under the
Strategic Priorities Goal #2 (Ensure reliable, well maintained and secure infrastructure) subsection 3
we have meet this parameter of the priorities with this By-Law ensure a standard system for the
Municipal roadways.
Attachments
l. Summation of Price increased from Sifto Salt
Strategic Plan Goal(s)
l. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT staff be authorized to accept the prices received from Sifto Salt and continue the contract for
the next two years as stated in the correspondence from Karen English of the City of London
Public Works
Staff Report PW2009-17 regarding Salt Contract 2009 - 2011. ...Page 117 of 329
Salt Contract
Gerry Lemay
Page I of2
From: Ed Bradfield
Sent: Tuesday, September 08, 2009 11:46 AM
To: Gerry Lemay
Subject: FW: Salt Contract
lmportance: High
From: English, Karen fmailto:kenglish@london,ca]
Sent: Tuesday, September 08, 2009 11:03 AM
To: ñruilson@town.aylmer.on.ca; swoolley@twp,southwold.on.ca; Hoogstra, Mike; price@city,st-thomas.on.ca;
Gwen Tracey; Mike Thorn; Ed Bradfield; halcorn@uwo.ca; msture@thamescentre.on,ca;
rgillies@cou nty.middlesex.on.ca
Cc: Kim Wood
Subject: Salt Contract
ImpoÊance: High
The City has negotiated a contract extension with Sifto Salt for each of the next two years.
Rather than their proposed 4.5o/o increase for one year, we were able to secure a 3% increase for the 200912010
season and a 3% increase for 2010t2011. The original tender allowed for up to four one year extensions and it's
in the best interests of the participating agencies to commit to the two year extension.
The prices are $59.55 per metric tonne delivered for 200912010 and $61 .40 per metric tonne delivered for
2010120'l l, applicable taxes extra.
Kim, our recommendation goes to Board of Control on the 16th of September and we should have Council
approval on the 22nd. I wiil forward our (the City's) revised contract record at that time showing the negotiated
changes.
Thank you.
Karen
Karen English, CPPB
Procurement Officer
P. 519-661-2500 ext. 4519
F.519-661-5030
9/8/2009
Staff Report PW2009-17 regarding Salt Contract 2009 - 2011. ...Page 118 of 329
7
CORPORATION OF THE MUNICIPALITY OF BAYHAM
TO:
STAFF MEMORAI\DT]M
Mayor & Members of Council DATE: September 9,2009
F'ILE: fÒ \FROM: Kyle Kruger, Administrator
SUBJECT: Glen Erie Line Stabilization Works - Scope and Observer(s)
At its September 3rd meeting, Council has requested information regarding the scope of works planned by
the County in the rehabilitation of the slope east of the bridge on Glen Erie Drive (planned for Spring
2010), and whether there may be an opportunity for an observer to attend near the site to observe as the
works proceed.
Staff contacted County of Elgin staff, and received information generally as follows:
Scope of works:
The intent is for the creek to be moved away from the road to prevent future erosion of the toe of the
slope and thereby help in the future road stability. Some vegetation will be removed from the north side
slope and fill added so that the slope will be flattened to 3:1. When the fill is added to the side slopes,
benches (approximately 0.5 meters wide by 0.5 high) will be cut into the side of the slope. This will
permit the new fill to be kneaded into the existing road side fill, so that the two separate fill sections will
then act as one mass rather than two separate masses.
Observer:
As was suggested at the September meeting, having an observer does create some problems under the
safety rules in Ontario. OHSA roughly states that the contractor must control the site for all safety
violations. If a person visits the site then he must abide by the contractors rules for safety which are
heavily influenced by the OHSA. The County could ask the contractor if a person could sit and watch the
constructions activities, however the contractor may or may not agree - that would depend on the specific
contractor. County staff believe that most contractors would agree with certain caveats (ie: not be in an
area near construction equipment or activity, have all personal safety equipment, vacate the area at the
wishes of the contractor at his discretion, etc...) It was suggested contractors would probably agree daily
on places to sit and observe.
Staff Memorandum regarding Glen Erie Line Stabilization Work...Page 119 of 329
Page 120 of 329
Municipality of Bayham
Building Permits
For The Month of August 2009 File: PlO
Sep-02-2009
No.Datc Roll #Permlt
Holder
Property Descrlptlon Buildlng
Tvoe
Value
i
Permit
Fee
Septic /Sewer
Fee
77 4-Aue 0-003-r4300 VunicipaliW of Bayham 8354 Plank Road construct coverall storage barn 4800sq ft 150.000 75.0(
78 5-Aus 4-001-2172Q Bersen. Herman 5 Centre Sheet construct one storey house w/ open deck l073sq ft t25.000 729.0(175.0(
79 6-Aus 0-004-29300 Ebert. Janice 55541 Main Street constn¡ct wood patio deck at back ofhouse 394so 4,000 75.0(
80 O-Aue 0-007-08500 3iesbrecht. Nettie )349 Richmond Road construct one storey attached saraee 780sq ft 15-00(434.0(
81 l-Aue 0-002-l 7000 Iherrien, Gilles i6220 Lisht Line install insulation & finishes to farm dwellins 7.00(I 3l .0(
82 l-Aue 0-005-l I I 85 Deming. Brad 54065 Best Line constructroom above qaraqe & decks 320so ft 10.00(372.0(
83 l -Aus 0-003-06800 Merkley, Richard 56723 Jackson Line lonstn¡ct one storey storage barn I 920sq ft 20.00(517.0c
84 2-Aue 0-007-03700 Coelho, Bonnie Ball 1960 Beattie Road ronstruct one storey storagebarn l536sq fì 20.00(428 0C
85 3-Aue ¿-002-00300 PK Conskuction Inc I Chatham Sheet rne storey septase receivins station & tank 48 I sa 329-59Í 253.0(
86 7-Aus 1005-0230lsDlit Guenther. Gerhard 54493 Eden Line ¡onstruct one storey house w/att saraee 241 9so ft 150.00(1263.0(350.0(
87 25-Aue 2-001 -34200 Guenther Homes Inc 37 Wellineton Street tonstruct deck from 2nd floor to e¡ade 54 sq ft 3.50(75.0(
88 25-Aus )-005-02001 Janzen. Eddv t0085 Culloden Road install pitched roof over mobile home 925sq ft 7.50(t 35.0(
89 26-Aue 0-006-04300 lurenas. Peter 10122 Sandytown Road construct sunroom addition 378so ft to house 15.00(249.0(
90 27-Als 2-00r -34200 Guenther Homes Inc.17 Wellineton Sheet construct exterior balcony over front porch 63sq ft 4,50(75.0(
91 28-Aus 0-007-02905 Waeler. Jacob Richmond Road constn¡ct one storev housel 728so ft w/ att sarase 150.00(945,0(350.0(
92 3l -Aus 0-007-078 I 0 Peters. Abraham 54571 Ottersate Line )ne storey addition 291 2so ft to farm storaee blde 20,00(745.0(
Auqust-09 1.031,098 6.50r.00 E75.0(
2OO9 YEARTO DATE 5.948.048 38.062.00 6200.0(
Ausust-O8 434-80f 3.817.00 600.0(
2OOE YEARTO DATE 5-880.49's0-589.00 5400.0(
sM9/14/2009
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Page 122 of 329
È
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: September 17 ,2009
FROM: Paul Groeneveld FILE: PÐ t
Fire Chief/CEMC
SUBJECT: Open Air Burning By-law NUMBERz P2009-027
Purpose:
Provide information to Council regarding the municipality's open air burning byJaw and options
for the disposal of old tobacco kilns.
Backsround:
Municipal By-law 2006-047
In 2006 the municipality enacted By-law 2006-047 to regulate the setting of fires (open-air
burning) in the municipality.
The By-law permits open air burning in rural areas provided the property owner obtains a
burning permit from the Fire Chief (Municipality).
Persons are prohibited from burning all materials other than
. Wood and wood by-products that have not been chemically treated or painted or
stained
. tühite or brown: paper and cardboard for the purposes of starting an authorized fire
. Dry: brush, stumps, hay, straw, and grass and other dry yard or natural agricultural
materials but not including animal wastes and parts of animals unless such animals
are diseased
. Natural or petroleum gases or liquids used as appliance fuels
. Charcoal materials intended for BBQ use
. Other clean burning combustible materials that may be specifically approved by the
Fire Chief or hisÆrer designate
ÆyJaw also provides-forothe+safeÊy issues-sueh asdistaneeJo buildings both-oceupied-and-
non-occupied, wind direction, size of pile to be burned and time of day.
Staff Report P2009-027 regarding Open Air Burning By-law. F...Page 123 of 329
Municipal Scan
Staff contacted neighboring municipalities to ascertain their requirements for burning of old
kilns.
Municinalitv Open Air Burnine - Old Kilns
Central Elein Removal of asphalt shinsles. tar paper, foam and knocked down
Malahide Removal of asohalt shineles
Norfolk Removal of asphalt shingles, tar paper, foam and knocked down
Norwich Removal of asphalt shingles and tar paper siding
Southwest Oxford Removal of asphalt shingles and tar paper siding
Bayham Removal of asphalt shingles. tar paper and knocked down
Ministry of Environment
In June 2009 staff contacted the Ministry of the Environment regarding the permitting of buming
old kilns.
The MOE provided a letter dated July 17, 2001 (attached) sent to the previous Fire Chief
outlining the MOE's views and concerns with permitting the burning of old tobacco kilns.
Burn Permits
Staff currently issues permits for the burning of old tobacco kilns provided the roof shingles and
tarpaper siding and other non-approved materials are removed, and the structure is knocked
down prior to burning.
There is no cost for a burn permit.
Legal
Staff contacted the municipality's legal advisor regarding the permitting of burning of old kilns
and petroleum-based products (e.g. shingles).
Staff received the following response:
"If the burning results in fugitive emissions which could impair the environment, then the owner
doing this could be charged by the MOE. The Municipality could be charged for "permitting" the
discharge, if the By-law purports to allow this activity, particularly under the circumstances
described"
Staff Comments:
Options for Disposal of Old Tobacco Kilns
The following options are available for the disposal of old tobacco kilns:
. Burn after shingles, tarpaper and non-approved materials are removed
. Burn with non-approved materials
. Demolition and buried on site
. Demolition and transported to local landfill
Staff Report P2009-027 regarding Open Air Burning By-law. F...Page 124 of 329
General
Staff recognizes there are costs associated with the removal of non-approved materials prior to
burning or demolition and burying materials. Staff has witnessed non-approved materials being
removed by a hi-hoe prior to demolition and burning.
If persons were pennitted to burn non-approved materials he/she would be subject to potential
intervention by the MOE and any subsequent enforcement activities.
If the municipality permits such burning it could also be held liable.
In addition the public may view the Municipality as being environmentally unfriendly by
permitting the buming of old kilns with shingles and tarpaper attached.
The requirement to obtain a burn permit is to reduce the number of calls to the fire department as
a result of persons buming waste materials, such as brush and yard waste, without notifuing the
fire department in advance.
Direct staff to draft an amendment to By-law 2006-047 for consideration by
Council to permit the burning of non-approved materials (e.g. shingles and
tarpaper) by a person disposing of an old tobacco kiln.
Direct staff to draft a by-Iaw for consideration by Council to exempt a person
from By-law 2006-047 when burning an old tobacco kiln.
No action at this time.
Strateeic Plan Goal(s)
Goal#4 - Be dedicated to service excellence
Goal#7 - Promote excellence in environmentol stewardship
Recommendation
"THAT Staff Report2009-027 be received for information"
Respectfully submitted,
2.
3.
Fire Chief
Staff Report P2009-027 regarding Open Air Burning By-law. F...Page 125 of 329
ø6lssl2øø9 12:36 519-873-4533
MiniÊtry of thâ Envhþnment M¡nlslâra d€ l'Énvironnemcnt
559 ExÊter Rd. 2"'Flr, 568 chem¡n Exêter' 2ê êtáge
Lândon ON N6E lL3 Londôn ON N6E 1L3
Tel (51e,473-5OOO Têl (519) 873-5OOO1-aOO-265-7ê72 1-AOù29ã'7e72
Fax (519) A73-5O2O lelec (519) A7E.6O2o
Iuly 17,2001
LONDON DIST FFICE PAGE ø2/ø2
@ ontario
Mr, Sam Taylor
Fire ChiefEmøgenøy Meæutæ Coordjnatot
BayhamFire Deparffient.
P.O. Box 160
9344 Pla¡k Road
Staffordvillg ON NOJ 1Y0
Dear lt¡f¡. Taylor:
This is in rçly to yinr letter of July 4, 2001 conèeming the buming of obacco kil¡rs throughout
southwestem Out¿¡io.
Ihere is no permit or licerrce required Êom this Ministry for the situation þu outliaed in yow
Ietter. Ag¡icr¡ltural bumings are æsessed bythe Ministry's field staffo¡ a siæ-by-siæ basis, and
our decision ûo ir te¡ve,nc depends on whethø we think there is an adverso cffect. For tbis reason,
we noimally advise resideuts who take issue with these activities to contast our toll-Êee numbor
at the Spills Action Centre (l-800-268-6060).
However, we acknowledge that the¡e are better methods of dealíng with derelict buildingp.
Thcsebuildinç meybe dcuolished" and thcmatcrials biuicdwithinthe bou¡ds of the fa¡m unit
Disposal at an approved landfill is also an option.
There may be provisions in the Municþal Act which emable municipalities to contol open-air
bumirg, I would suggest thÂt the Township contact the London Office oftûe Minisky of
Munioipal Affairs and Housing at (519) 87340201 l-800-265-4736 for advice'
I tnrst that this will be of æsistance. Should you have any questions, pleaso co.ntact Dave
Thompson, lhe Bnvi¡onmental Officer for your area at (519) 873-5029.
Sincerely,
4î^?Uâ¿á'ø
Micheline Riopelle
Directo¡
Southwestern Region
b.c,c,; D. Thourpson
Staff Report P2009-027 regarding Open Air Burning By-law. F...Page 126 of 329
7
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORAI\DT]M
TO: Mayor & Members of Council DATE: September 8,2009
FROM: Kyle Kruger, Administrator FILE:
SUBJECT: Eden Community Centre Repairs and Designated Substances
At the Council meeting July 16, 2009, Council received correspondence from the Eden and Area
Community Centre group, as well as report PR2009-14. A copy of both are attached.
At that meeting, Council directed as follows:
"THAT Correspondence dated July 16, 2009 from Eden & Area Community Centre regarding
operation of Eden and Area Community Centre be received;
AND THAT Staff be directed to meet with the Community Centre Committee to discuss
remediation options for the asbestos issue."
Staff have had some further discussion with representatives from the Community Centre group, and
unfortunately, there appears to be no option regarding removal of asbestos material beyond the
municipality retaining a properly certified contractor.
Additionally, Council had asked some questions regarding phasing in the repairs listed in previous
reports. Staff would suggest that those reports provide phasing of the works as is best available. Those
items that are identified as building and/or fire code issues should be corrected as soon as is practical.
Staff Memorandum regarding Eden Community Centre Repairs and...Page 127 of 329
lt l
Eden & A¡ea Community Centre
56967 Eden Line
Eden, Ontario
NOJ IHO
July 16, 2009
The Corporation of the
Municipality ofBayham
9344PlankRoad,
Straffordville, Ontario
NOJ TYO
Dear Mayor, Deputy Mayor and Council Members,
We, the members of the Eden and Area Community Centre and other interested citizens are
writing to confirm our desire to continue to keep operating the Eden and Area Community
Centre as a Community Centre run by us.
In regards to matters presented to us and previously discussed, we propose that the
Municipality of Bayham remove the asbestos, replace the piping, replace the old water heater,
and fix the valves, as soon as possible.
As per the attached sheet from the lease you have with us - Section 6 Municipality's Covenants
Part b Heating and Air Conditioning, we would appreciate your attention to fulfilling your duties
stated there. This will also help to accomplish #2 of your strategic plan goals to ensure reliable,
well maintained and secure infrastructure, that was stated in the Staff Report givør to the Eden
and fuea Community Centre executive by Kyle Knrger at the May 79,2009 meeting with us.
Immediate attention is required to remove the asbestos and replacing the piping; as cold
weather will soon be upon us again and we will need heat to function in the building.
Once you have fulfilled your obligations by removing the asbestos, replacing the piping,
replacing the old water heater and füing the valves, we would oversee the installation ofthe
ceiling tiles that you supply us with that meet the proper specifications of the Building and Fire
Codes,
Another important reason for the Municipalþ of Bayham to retain the building and to bring it
up to Fire and Building Code is its potential use as an emergency shelter for the north end of
Bayharn (Ward #3). There is presentþ no other suitable building that could be used in the event
of disasters, examples being tornadoes, chemical fires, snow and ice storms. With the fact that
there are two trailer parks in close proximity to Eden, and they are often subject to terrible
damage if a tornado goes through an are4 the Eden and Area Community Centre might be
required to provide an emergency shelter. Also the fact that our weather is becoming more
unpredictable and the winds stronger every year this may be another point to consider. The
continued use of the building run by a public, community group but owned by the Municipality
would inzure that the building would be available to be used in the event that a disaster did occur.
Staff Memorandum regarding Eden Community Centre Repairs and...Page 128 of 329
âz.
The dynamics within and around Eden have been changing. There have been new houses built
to the east and west of Eden, and there is the potential for many more houses to be built to the
north and south of Eden. To the west of Eden, North Hall has many new homes. It would a
shame to lose the building just when it may be needed the most. With such a gteat increase in
people and the probability of even more people to come, the potential for use of the Eden and
Are¿ Community Centre also increases.
The building has been a part of Eden's history for forty-nine years. The building as Eden
Public School turned out many fine individuals. In the future it may be one of a few examples
in Ontario of what a four roomed school looked like. Presently the Eden and Area Community
Centre holds plaques with the names of some of Eden's finest athletes 04 and it could hold even
more items of Eden's history. Some of the people who have attended the Eden Reunion have
pictures of Eden as it once was and photographs of people who once lived here. Many would
probably donate copies of their pictures. It has the potential to be a place where some of Eden's
history may be stored, but even more importantly where it could be displayed where both locals
and visitors can see it. It has for a long time been a part of Eden's history and continues to make
history through the various events held at the Eden and Are¿ Community Centre. Therefore we
see no reason why needed repairs can't be done and let it continue to be part of Eden's history, as
our Community Centre.
These are some reasons why we think that the Eden and Area Community Centre should
continue with the needed repairs and upgrades made to the building so that it meets Fire and
Building Codes.
To help do what is required to bring the building up to codes and to practice responsible
financial management, which was the #l strategic plan goal stated in the same Staff Report
previously cited, we understand that there is infrastructure money available for updating facilities
and that grants can be applied for by the Municipality. The Municipalþ could apply for
infrastructure grants to offset the costs of fixing the building. If the Eden and Area Community
Centre was to be designated an emergency shelter, would there be grants available that could be
applied for? We propose that the staff at the Municipalþ who specialize in doing this, set about
investigating these possibilities and whatever other ideas they might have, and put the wheels in
motion for securing these grants to help minimize the costs to the taxpayers of Bayharn, for
bringing the Eden and A¡ea Community Centre up to Fire and Building Codes.
We also understand from a Bayham resident, who is in the construction business, that since we
are a volunteer group that does make money and with the kind of work that needs to be done to
the building, we stand a chance of securing a Trillium Grant. He is willing to help us do the paper
work and guide us through the process in hopes of securing a Trillium Grant.
If we secured a Trillium Grant, that grant money would also go to lowering the cost of
bringing the building up to Fire and Building Code; thereby, making the infrastructure more
reliable, better maintained and more s€cure and lowering the cost to the Municipality which would
practice financial responsibility. The Trillium Grant would meet both ofthe goals stated in the
Staff Report,
We understand that grants take time to come through or we might not secure one at all. So we
propose that we take things one step at a time and get the things done that need to be done right
awry - those being the asbestos removed, the piping replaced, the water heater replaced and the
Staff Memorandum regarding Eden Community Centre Repairs and...Page 129 of 329
3.
valves fixed. Then if the Fire Chief and Building Inspector would set up a time line when things
need to be done by, that would give us a chance to see what things \rye can help do with your
support, and the things that the Municipality will have to do without any help from us.
Some things still need to be clarified for us, besides the time structure. The matter of handicap
washrooms is one ofthem. We have an offer from an engineer to draw up handicap washroom
plans. However we still do not see why we have to have two handicap washrooms.Many places
have only one handicap washroom. It is marked "Ilandicap" and only people that are handicap -
male or female - use that one. Why do we need to have two? If we have one unisex handicap
wasluoor4 that way the person assisting the handicap person can go in with him or her and not
be worried about what gender they are. For example, if a husband is with a wife that needs
assistance, does he go in the male or female washroom? If it is just designated for the handicap
and is unisex, it doesn't m¿tter. It is more practical and one handicap wash¡oom would cost a lot
less than two. Doing only one handicap, unisex washroom would be the financially responsible
thing to do, if only one me€ts the requirements ofthe codes and the law.
Also we would like to know if the handicap washroom(s) idare not going to be in the other
wash¡ooms, do we have to have an engineer, do plans for those two washrooms too, or can we
just fix them up? We have five toilets already purchased and paid for, waiting to be put in. We
have people who volunteered to help put them i4 and we hope to proceed as planned as soon as
we have input from you. The toilets were a cast that we had already assumed. New toilets would
definitely improve the wash¡ooms. They would look better, work properly, use less water, not
leak or sweat in the heat making the floors wet, and not run all the time. Before this whole matter
aros€, we were already using our own money and initiative to help maintain and improve the
infiastructure ofthe building which is one of your goals.
Please do remember that we do pay our bills - hydro, gas, setryer, snow removal - as is our
agreement with you. We have so far run with a profit. We have kept our costs to the municipality
at a minimum. The only expenses that we are aware of are: the original cost of the building and
parkland, the driveway which you paved, and the roof which you fixed.
Like all ofuq the building is getting older - its birth date was 196l - and all of us know that
buildings take care, and that repairs must be done either on a regular basis or all at one time. The
building itself has only cost the repair of the roof The fact that the building's function changed
from that of a school to a Community Centre, is one reason why costs have to be incurred to
bring the building up to Fire and Building Codes that are required for a Community Centre.
With required repairs, the building can continue to be a Communþ Centre for us, a harbinger
of history for the village, and potentially a haven in times of disaster if it is designated an
emetgency shelter. Now we provide aplacewhere people can me€ú to have meetings, have
churc[ play cards, have special events, have breakfast with their friends, have zuppers, bake
sales, yard sales, etc. We provide a place that people can rent at an affordable price for all kinds
of : parties - birthday, anniversary, Christmas, New Year; showers - bridal, baby; reunions - the
old timers, famil¡ school. It has even been used for a wedding reception, for funeral luncheons,
for a voting statiorq and numerous other functions. It is a building that has had many va¡ied uses
and we would like to see it continue to be a used and be a useful part of Eden itself and the area
surrounding Eden.
Staff Memorandum regarding Eden Community Centre Repairs and...Page 130 of 329
4.
In conclusion, since our resources financially are limited, we will help do what we can do,
mostly through providing some labor, and purchasing materials with your advice and financial
backing if you wish, when some items may be purchased at a lower cost by us than if they were
tendered and purchased by the Municipality. We'll help do things where we are qualified and/or
able to do them. We have given reasons why the Community Centre is an asset to the people of
Eden and the surrounding areA and in the future how it could be potørtially more. This is what
we propose for your consideration in deciding whether to let us continue using the building as a
Community Centre.
Yours truly,
The Members ofthe Eden & Area
Community Centre and Interested
Citizens
Post Script: We would appreciate knowing your decision about our continued use ofthe building
as a Community Centre as soon as possible. This would allow us to reassure the people who come
for brealdast the first Saturday of each month that we will be open. We will also be able to
reassure people planning to book or who have already booked the Community Centre that we will
be available for their event. We will be able to proceed with planning our fund raisers. Therefore,
a speedy reply would be truly appreciated,
Staff Memorandum regarding Eden Community Centre Repairs and...Page 131 of 329
(6)
(b)
MTIMCIPALITY'S COVENAI\TTS
The Municþality conve,nants withthe CENTRE as follows:
HEATING AND AIR CONDITIONING - dr:ring the term of this lease,
wheneve¡ heat or cooling air conditioning is reasonably required, except
during the making of repairs to heat or air condition the Premises so æ to
keep them at a reasonable temperature; but if the Muûicipality defaults in
so doing, it shall not be liable to the CENTRE or to any peßon whom the
CENTRE may pemrit to enter the Premises for any damage including
indirect or consequential damage or damages for personal discomfort or
illness arising out of or resulting form default. The Municipality will, on
determining that repairs are required to the heating or cooling air conditioning
equipment, precede to complete such repairs with due diligence;
MUMCIPALITY' S COYENAI\ITS
The Municipality convenants with the CENTRE as follows:
HEATING AlrlD AIR CONDITIONING - drning the term of this lease,
whenever heat or cooling air conditioning is reasonably required except
during the making ofrepairs to heat or air condition the Premises so as to
keep them at a reasonable temperatwe; but if the Municipality defaults in
so doing, it shall not be liable to the CENTRE or to any p€rson r¡ùom the
CENTR.E maypemrit to enterthe Premises forany damage including
indirect or corsequential damage or damages for personal discomfort or
illness arising out of or resulting form default. The Municipality will, on
determining that repairs are required to the heating or cooling air conditioning
equipment, precede to complete such repairs with due diligence;
(6)
(b)
Staff Memorandum regarding Eden Community Centre Repairs and...Page 132 of 329
JU.n - t? loq
åoo q - 3bÏ
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
DATE: June 12,2009
FILE: AAO
NUMBER: PR2009-14
:g È1, ii ti 3' iì 3J h' i j lii
SUBJECT: Eden Commwrity Centre - Repairs and
Designated Substances
Purpose
This report is further to Report PR2009-11, regarding Eden and Area Community Centre building
repairs/improvements and the results of a designated substances survey'
Bacþround
Council considered Report PR2009-11 in May of this year, which outlined results of a Designated
Substances inspection, and inspections carried out by the municipal CBO and Fire Chief. A copy of
that report is attached.
After considering the information, including the
maintenance, Council authorized staff to initiate
Centre regarding the continued use of the building.
Staff and several Council members met with the Community Centre representàtives May 19th. Staff
provided copies of the involved reports and some information from the Ministry of Labour about
óbligations respecting designated substances. There was discussion of the information and
Community Centre representatives indicated stong desire to continue with the building. Questions
were raised regarding what would be done with the buitding and property should it close. At the close
of the meeting, it was agreed that the group would review the information supplied and provide their
comments *d/or questions. A subsequent meeting was held involving the Fire Chief and CBO, and
the group sought clarification regarding a number of the items identified as deficient and"/or in need of
repair. Interest was expressed in reducing costs by carrying out works with local volunteers/donations
where practical.
Staff Comments
At the time of uniting this report, the Eden and Area Community Centre group has not yet submitted
comments, including a list of works that they may undertake. This is expected prior to the upcoming
Council meeting. As mentioned, the intent of the group is to continue use of the building as a
community centre, and have certain works canied out by volunteers. Staffwould continue to provide
assistanceiguidance as needed. In regard to designated substances, removal etc. would be required to
proceed as outlined in the previous report, and the necessary asbestos management plan would also
need to be finalized.
At this time, two basic options exist - proceed with repairs to the facility, or terminate the use and
dispose of (sell or demolish) the building. In the case of a sale of the building, seve¡al issues would
need to be addressed, such as parking areas etc., however the Municipality would be able to retain the
majority of the park area. Estimates have not been produced for the costs of any demolition.
immediate and medium term costs for building
discussions with the Eden and Area Community
Staff Memorandum regarding Eden Community Centre Repairs and...Page 133 of 329
raëe z
Options
L Commence with removal of asbestos as recommended in the Designated Substances Survey, and
other immediately required repairs þlumbing etc.), and develop Asbestos Management Plan in
accordance with regulations.
2. lrutiate steps to dispose of the building.
Attachments
1. Copy of Report PR2009-1 I
Strategic Plan Goal(s)
Goal #l - P¡actice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrasructure
Recommendation
THAT Report PR2009-14 be ¡eceived, and Council provide any further direction to staff'
Staff Memorandum regarding Eden Community Centre Repairs and...Page 134 of 329
TO: Mayor & Members of Council
FROM: Kyle lhrger, Administrator
DATE: April30,2009
FILE:
IIÍUMBER: PR2009-11
oo11
SIIBJECT: Eden Community Cente - Repairs and
Designated Substances
Purpose
This repof is to provide further information regarding Eden and Area Community Centre building
repairs/improvements and the results of a designated substances survey.
Bacþround
In February 2009, Council considered infonnation received e¡flining concerns regarding the location
of asbestos in the Eden Community Cente. The issue was discovered upon responding to requests
from the Eden the heating systemlhot water tank,
and to conside 2008' council di¡ecæd that staff
proceed with building to assess other capital
needVcompliance issues.
The CBO and Fire Chief undertook inspections in late February. Staff received the Designated
Substances Suwey April 29ttr, 2009.
StaffComments
The Designated Substances Survey results did ide
findings presented in February. Since a.sbesto
building is subject to requirements for an asbestos
that certain asbestos material is in fair to poor co
certain other designated substances have been identified, however these a¡e not ¡ecommended for
removal, but rathır will require notice and work practices in accordance with various regulations
when the materials are disturbed (construction/demolition/disposal).
In regard to an a.sbestos management program, the following are the general requirements:
a) Prepare and maintain on the premises a record of the location of the asbestos containing material
b) Give any other person who is an occupier of the building written notíce of any information in the
record that relate to the area occupied by the person
c) Give any employer with whom the owner arranges or contracts for work written notice of the
inforrration in the record, if the work
i) may involve material mentioned in the record, or
ii) may be canied on in close proximity to such material and may dish¡rb it
d) Advise the worJgrs gmplgyed þr_ ttre_ o_wner who work in ttlg building of the information in the
record if the workers may do work that
i) involves material mentioned in the record, or
ii) is to be carried on in close proximity to sucb material aod may disturb it
e) Establish and maintain for the training and instruction of every worker employed by the o$'ner
who works in the building and may do work in clause d), a program dealing with
Ð the haza¡ds of asbestos exposure
Staff Memorandum regarding Eden Community Centre Repairs and...Page 135 of 329
raÉc ¿
ÎQPr Spment and clothing to be used and wom whenii) the use, cìare, -¿ CrpoSU
doing the work
iii) personal hygiene to be observed when doing the work
Ð the measures and procedures prescribed by regulation
Ð lnspect the material mentioned and update the survey at reasonable intervals (annualþ) or
whenever the owner becomes aware of new information relating to matters within the survey.
The staff inspections of the building did identifr significant other capital repairVworks'that the
building will require in the nea¡ fr¡ture and works to comply with current fire code requirements.
These items range from small maintenance (ie: painting) to extensive renovations (ie: accessible
washroom facilities, window replace,men! exterior doors, soffilfacia repair).
Estimates to carry out immediate requirements are as follows (information from local contactors
and/or staff):
Replacement of ceiling tiles - $ 17,000
Doors,miscellaneous -$ 10,000
Removal of asbestos and reinsulation ofplumbing - $ 36,800
Replacement of conhol valves, new water heater - $ I1,500 to $15,900
These estimates include only immediate items. Estimates have not been sought for the items such as
accessible wash¡ooms etc. previously mentioned. In addition, staff have just been informed of recent
additional roof leaks at the building. At this time, staffare reviewing whether repairs may fall within
the warranties from the repairs done in 2007.
Options
1. Commence with removal of asbestos as recommended in the Designated Substances Surve¡ and
othe¡ immediaæly required repairs þlumbing etc.), and develop Asbestos Management Plan in
accordance with re gulations.
2. Intttiate discussions with the Eden and fuea Community Cente regarding the continued use of the
building.
Attachments
1. Memo of CBO Febn¡ary 24,2009
2. Memo of Fire Chief February 25,2009
3. Exfract from Designated Substances Survey Ma¡ch 25,2009 - Recommendations section
Strategic Plan Goal(s)
Goal #l - Practice responsible financial management
Goal#2 - Ensue reliable, well maintained and secure infrasrucflre
Recommendation
TFIAT staffbe authorizedlojnitiate discussisns with the,Eden and .A,rea Community Cenhe regarding
the continued use of the building.
Staff Memorandum regarding Eden Community Centre Repairs and...Page 136 of 329
a
This article was originally written by me neaily 2007. C I )
Please copy and distribute to :
Lynn Acre, CliffEvanitski, Mark Taylor,Wayne Casier, Ed Ketchabaw Bill Knifton, Kyle Knrger and
Paul Groeneveld.
Also sent to Al Spicer, Around about Bayhanr, Aylmer express Sean Hurley and interested parties etc.
Matthew J Redsell
P.O. box 18
Port Burwell
Ontario NOJ lT0
Sept ll 2009
A discussion of changes to the Municipal zoning for the installation of small residential windmills to
generate owners electricity.
heamblc.
For most people the thought of a windmill is something one purchases at a windmill dealer and then
hires a contractor. A good dealer of windmills will examine the needs ofthe prospective home by
arølyzingthe elect¡ical needs then suggest a system of solar cells and a windmill. The prospective
customer will be shocked at the expense of a system so the first thing that must occur is
to conserve and reduce the enersr being used. There is also regularmaintenance to
consider.
And if enough research is done one discovers that alternate enerry is never going to fülfill our every
need and that life in our future on renewable energy will be very different from our present day.
I have lived off of solar cells for about three years and understand the nature of days without much
electricity and then to make use of the energy when the sun shines. I have studied self sufficiency daily
for over 3 years.
Building a windmill is an extension of my desire to pioneer and share in a sustainable lifestyle while
maintaining the need to have those items that produce electricity, heat or energy easily built and
maint¿ined by the home mechanic.
The amount of power that one can expect f¡om a windmill depends on the blade diameter. For example
a blade of I meter in a lOm (22 mph) per second wind may produce 70 watts. A blade of 2 meters in a
l0 m/second wind may produce 280 watts. You will notice that twice the blade diameter yields four
times the energy. To give you an idea of energy use consider that a hair dryer easily uses over 1200
watts!
I have built my own windmill from the plans of Hugh Piggot, a world recognized windmill builder,
and recommended as the most reliable. This is a well researched heavy duty construction made to last
and has been fabricated in many countries around the world. And the best thing about it is that all the
parts are easily available locally.
Correspondence from Matthew Redsell regarding "Small residen...Page 137 of 329
Guidelines to consider in allowing windmills on any zoning:
*The main issue is to have a quiet operation for residential use . If a windmill is
built conectly it should have a tip speed ratio of less than 7 to reduce noise and a blade
diameter of greater tl:rln 2 meters and less than 5 meters. A number of store purchased
windmills have very diameter small blades and rely on a high wind speed to operate.
These are usually not suitable in a residential area nor have a very good record of
longevity.
*The second issue is to recommend a guyed gin pole tower so that the windmill
can be easily lowered should extreme weather conditions be imminent or that it can be
easily serviced.
* Placement of the tower should be considered to give a short distance to the
house to avoid energy loss since the voltages used are usually under 24 volts. The
placement of the tower should not be placed according to wtrere it would fall since
a well designed guyed tower will not fall down. All electrical wires should be buried.
*Goy wires should be clearly marked to avoid people running into them and have
some setback from property lines. Guy wire anchors are usually %the tower height and
in sets of four per level ( three to four sets in 70 ft) .
*height of the tower shotrld allow for clearance over trees and other objects
upwind of the \Mindmill by about 20 ft. A set of guidelines for the tower plans should be
submitted and compared to towers already in use. Having an engineers approval does
not necessarily provide one with suitability of the tower especially if they a¡e not
familiar \Mith \Mindmill towers; far better to have those who know towers approve certain
criteria such as certain tube diameters, suggested guy wires and anchor points for certain
blade diameters. A suggested one tower length from any power lines would be prudent.
The tower should have at least 10 ft from the gro'.rn<lto the bottom-of the-windmill
blades.
*The gin pole tower should be able to be taken down entirely withinthe property
lines.
Correspondence from Matthew Redsell regarding "Small residen...Page 138 of 329
POINTS TO THINK ABOUT
It is important to have a set of guidelines that are backed by careful thought and good
reasoning. Do not just adopt other municipalities guidelines'
Requiring the tower to be at least one length from nearest owners dwelling does not
make much sense and only contributes to energy losses due to long distances and
perhaps the placing the tower in a most unfavorable site, and if the tower should fall on
ã hons" it will at least not fall on anyone and will certainly not destroy the house and the
people inside.
Do not limit resident windmills by their rated power output. This is a wildly unreliable
number. It is better to limit the diameter of the blades to wrder 3 meters and a tip speed
ratio of less than 7.
Some neighbours may object to the sight of a windmill. This should not be an issue
when\Me are striving to e¡plore renewable energy. The sight of tv ante,lrnas, electrical
lines and poles are cert¿inly more of an eyesore. Consider which you would rather have
in your back yard, a windmill or a coal fued generator?
Do not limit the choice of windmills to those manufactured and for sale in stores. Many
of the residential windmills available have not proven reliable. Encourage those
interested inwindmills to seek others who have successfully completed windmills inthe
local area.
Windmills run at lowvoltages that are non haza¡dous to humans. Typically 12 or 24
volts are used. What is most important are wire sizes and the distances the electricity
must travel so good planning is necessary and should not be hampered by long set backs.
A set of guidelines is better than a rigid set of rules. Otu own building inspector should
have the ability to judge the merits of each installation.
Correspondence from Matthew Redsell regarding "Small residen...Page 139 of 329
The submission for a residential windmill to the building inspector
should have the following:
A diagram and dimensions of the windmill from the manufacturer or builder.
A diagram of the tower with specific sizes for all the parts including the anchors.
A diagram of the electrical layout showing an electrical or mechanical braking system
(wires are all crossed to stop the blades)
A plan of the placement of the tower within the property.
The building inqpector should see the completed windmill before it is put up on the
tower.
The building inspector is not certiffing thatthe windmill is safe or workable. He may
suggest other possibilities but he does however have the right to not allow the windmill
should he find good reasons that do not fulfill the above guidelines.
The e,lrtire project is the responsibility of the builder, owner and or contractor and they
will be held reqponsible.
Correspondence from Matthew Redsell regarding "Small residen...Page 140 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.07.22 6.3 9050
000220 CJDL
528/.
5288
MUNICIPALITY OF BAYHAM 09/03/2009 1:00PM
Accounts Payable
Royal Bank
Cheque Register - 09/03/2009
OOOO31 ADT SECURITY SERV¡CES CANADA
21821015 REPI-ACE THE MA|N PANEL 08t20t2009 r 151.73 007066
Cheque Amount - 151.73
001337 AROUND ABOUT BAYHAM
scfrool bus ad SCHOOL BUS AD 08/31/2009 I 31.50 007067
Cheque Amount - 31.50
OOOI58 CANADIAN TODS LIMITED
6019870 EDTSON MUSEUM / ATTRACTIONS 08/01/2009 I 481.96 007068
6019871 LOGO - LTGHTHOUSE 08/01/2009 r 481.96 007068
6019872 LOGO - MARTNE MUSEUM 08t01t2009 I 481.96 007068
Cheque Amount - 1,445.æ
RESEARCH FOR COMM ADJ FUNO 08t25t2009 I 1,204.88 007069
CENTRESTREETDRAIN-VIENNA 0A2612009 I 1,522.50 æ7069
Cheque Amount - 2,727.38
OOO229 DANCE SEWER CLEANING INC
10807 CLEAN PUMPSTATTON 08t17t2009 I 551.25 007070
Cheque Amount - 551.25
OOO282 EDBRADFIELD
eyeweâr GI-ASSES - |¡YNE BRADFIELD 09rcA2009 I 223.95 OO7O71
Cheque Amount - 223.95
001565 EMCOCORPORATTON
54009'10-01 GATES, VALVE STEMS 08t27t2009 I 3,743.69 007072
540106040 MATERTALS FORWEATERWORKS 08/2712009 I 1,114.69 007072
Cheque Amount - 4,858.38
OOO348 FRAMPTON MAILING SYSTEMS
2628Á POSTAGE TAPES, CARTRTDGE 08nA2009 I 2U.71 007073
Cheque Amount - 2U.71
001457 FRED&SUSAN HERMANN
0{03{5500 RETMBURSE TAX PAYMENT O9|O'U2009 I 662.01 007074
0-003{6300 REIMBURSE TAX PAYMENT 09/01/2009 I 1,515.87 007074
Cheque Amount - 2,177.88
OOO427 HYDRO ONE NETWORKS INC
Aug 50221{5009 UTILITIES - SEWAGE PLANT 0812012009 I 4,314.07 007075
Cheque Amount - 4,314.07
000446 JACKIE BOOTLE
Augl5-Sep15'0g MANAGER FEES 08t31t2009 I 791.66 007076
Page 1
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 141 of 329
lnvoice
Payee Number
lnvoice
Date Tyæ
Cheque Cheque
Amount Number
2009.o7.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 09/03/2009
Cheque Amount -
OOO555 LONG POINT REGION CONSERVATION
05214b 3RD QUARTER - SEPTEMBER 0112312009 I
OO155O MARYALICE HANSON
reimburse purchase KIDS PROGRAM SUPPLIES
000619 MUNICIPAL HEALTH & SAFETY
Confined Space Enby COURSE - CONFINED SPACE
course register BASIC CHAINSAW OPERATOR
Cheque Amount -
000633 NATURAL RESOURCE GAS LIMITED
Cheque Amount -
08t31t2009 I
09/03/2009 1:00PM
007077
007078
791.66
't 1,015.50
1 I,015.50
45.50
Cheque Amount -45.50
u'1.25 007079
236-25 æ7079
09/03/2009
091o212009
4u981237841
4u9E1421241
Aug E2238G01
Aug E2420G01
Atrg E45407{1
Ar.r9 E4540901
Aug E4541G01
Aug E51@0{1
Aug F1929GO1
Aug F20@GO1
Aug F26864-01
Aug G06210{1
Aug G06305-01
Aug G0630741
Aug G1570GO1
Aus G4040741
OOO727 PUROI.ATOR COURIER LTD
UTILITIES - STRAF FIREHALL
UTILITIES - MED BLDG
UTILITIES. PUMP#5
uTtLtTtES - S.C.C.
UTILITIES. OFFICE
UTILITIES -PUMP#2
UTILITIES. LIBRARY
UTILITIES - GAR/{GE
UTILITIES. EDISON
uTtLtTtEs - v.c.c.
UTILITIES. PUMP#6
UTILITIES - PB LIBRARY
UTILITIES . MARINE MUSEUM
UTILITIES - PB FIREHALL
UTILITIES. PB OPP OFFICE
UTILITIES - PB WORKS YARD
0812012009
o812012009
0u20t200.9
0812012009
08t20t2009
08l/20t2009
0812012009
0812012009
0el21n009
0812112009
08t21t2009
0812112009
08t21t2009
0812112009
0el21t2009
08t21t2009
577.50
17.41 007080
13.4',t 007080
12.08 007080
69.59 007080
33.81 007080
12.08 007080
12.08 007080
20.08 007080
12.08 007080
34.80 007080
27.03 007080
12.08 007080
12.08 007080
12.08 007080
12.08 007080
't2.08 007080
I
I
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I
I
I
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Cheque Amount -
0812112009 r406015865
OOO737 RAMONA PEIDL
237355
237356
237357
OOO774 RON BRADFIELD
reimburse purchase
COURIERSERMCE
AUG'09 CLEANING
AUG'09 CLEANING - S.C.C.
AUAG'09 CLEANING. V.C.C.
Cheque Amount -68.06
940.00 007082
637.00 007082
583.00 007082
08t31t2009
0813112009
08/31/2009
I
I
I
324.85
68.06 007081
007083
Cheque Amount -2,160.00
30.50BULB FOR INTERP CENTRE 0812412009 I
Page
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 142 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09i03/2009
Cheque Amount -
0812612009
08t2612009
08t2612009
0812712009
0812712009
Cheque Amount -
09/03/2009 1:00PM
000806 SGSCANADAINC
10371581
10371582
10371583
10372115
'10372116
OOI418 TELUS
o't58947620',t4
LAB FEES
I.AB FEES
LAB FEES
I-AB FEES
LAB FEES
I
I
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30.50
331.80 007084
71.40 007084
175.35 007084
299.25 007084
876.23 007084
DOLI.AR POOL SAVINGS
0158947620',t412005876 CELL PHONE - P GROENE\ÆLD
015894162014/6171156 CELL PHONE - G LEMAY
01s894762014/6197656 CELL PHONE -A SWANCE
015894762014/6365709 CELL PHONE - PB FIRE DEPT
01589476201416365787 CELL PHONE - ROADS DEPT 1
015894762014/6366178 CELL PHONE - STRAF FIRE DEPT
01æ9476201416366198 CELL PHONE - E BMDFIELD
01589476201416366368 CELL PHONE - E ROLOSON
015894762014/63694& CELL PHONE - K KRUGER
015894762014/66899s5 CELL PHONE - B BUTLER
0't589476201419021249 CELL PHONE - ROADS OEPT 2
0el27t2009
0812712009
0812712009
08127t2009
08/27n009
08t27t2009
ou2712009
0812712009
08//27/2009
08127t2009
08/27/2009
0812712009
1,754.03
-193.95 007085
56.¿14 007085
45.82 007085
49.66 æ7085
44.86 007085
44-97 007085
44.86 007085
278.96 007085
220.08 007085
50.94 007085
52.38 007085
44.86 007085
c
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I
Cheque Amount -
OO158O TOWNSHIP OF SOUTHWOLD
mutual aid meeting DEPUW & CHIEFS MEETING O8l27l2OOg I
Cheque Amount -
OOO925 TRILLIUM RAILWAY COMPANY
PCK1,í88 SIGNALS
000969 WESTBURNE RUDDYONTARIO
2892297 HARTINGMALEINSERT
2892298 BULBS
09/0't/2009 I
Cheque Amount -
Cheque Amount -
Cheque Run Total -
739.88
45.00 007086
007087
45.00
560.98
0812512009
08t25t2009
560.98
132.10 007088
59.66 007088
19't.76
35,071.95
Page
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 143 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque
Amount
Cheque
Number
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/10/2009
000009 8/3002 oNTARlo lNc
11051062 HAULINGGRAVEL 08t2a2009 I 6,400.77 007089
Cheque Amount - 6,4@.77
001559 A-CAi¡i11422809 oNTARTO LTD
3087 SEV1ÆR VTDEO - EDEN & VTENNA 08t25t2009 I 315.00 007090
Cheque Amount - 315.00
OOOO23 AAROCAGGREGATES LTD
J058527 GRA\ÆL 0713112009 t 2,897.37 007091
J058659 STONE 0812A2009 t 787.66 007091
J058660 GRAVEL, CRUSHED STONE 0812812009 I 4.902.08 007091
J058661 GRAVEL 0812812009 I 27,623.67 00709'l
Cheque Amount- 36,210.78
OOOO3O ADAMSWANCE
footwear REIMBURSE - BOOTS 09/09/2009 I 200.00 007092
ChequeAmount- 200.00
OO1391 AFFORDABLE PORTABLES
15'169 UN|T RENTAL - TNTERP CENTRE 08/31/2009 I 136.50 007093
Cheque Amount- 136.50
OOOO33 AGLINE
't198484 BUSHINGS 08t14t2009 I 67.01 007094
Cheque Amount - 67.01
000036 AGRO SPRAY LIMITED
170'110 T-BOLT CráMPS 09/01/2009 I 13.29 007095
Cheque Amount - 13.29
001587 ANNIE REODEKOPP
reimburse credit CREDIT ON WATER ACCT 09/09/2009 I 'l 1 1.56 007096
Cheque Amount - 1'1 1.56
@1583 AUTO PARTS CENTRES
6528513 PRESSURE WASH HOSE, COUPLil 08t25t2009 I 174.34 007097
Cheque Amount -174.34
OOOO91 BARRY R. CARD
212012-25 LEGALFEES
212013-25 LEGALFEES
21201+25 LEGALFEES
Cheque Amount - 1,596.42
OOO14I CAIN'S AUTO SALES & SERVICE
6618 BRAKE SWlrCH, WRING 0812612009 I 228.92 007099
09/01/2009 I 149.10 007098
09/01/2009 I 149.10 007098
09t0112009 I 1,298.22 007098
09/10/2009 11:284M
Page 1
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 144 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.07.22 6.3 9050
OOO154 CANADIAN KOOLWATER
2-1U5
2-1385
2-1425
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 09/10/2009
09/10/2009 11:284M
WATER BOTTLES
WATER BOTTLES
WATER BOTTLES
Cheque Amount - 228.92
08tMt2009 r 48.00 007100
08/11/2009 r 16.00 007100
08t18t2009 I 32.00 007100
Cheque Amount - 96.00
000175 CEDAR STGNS
16362 CHECKERBOARD S|GN 0812612009 I 494.15 007101
Cheque Amount-494.15
000220 GJDL
5255
5257
SEPTAGE RECE|V|NG STATION 0812412009 I 3,856.34 007102
BAYHAM WATER SYS RENEWAL O8I24I2OO9 I 6,401.22 OO71O2
Cheque Amount - 10,257.56
001584 COCO PAVTNG rNC.
13011988 ASPHALT o8l't3t2009 I 2,114.51 007103
Cheque Amount- 2,114.51
OOO1OO CORPORATE EXPRESS
23300024 LEXMARK CARTRTDGES 09/01/2009 I 131.71 007104
Cheque Amount - 131.71
000218 CUPELOCAL35
Aug'09 remit UNION DUES 0U3112009 I 358.02 007105
ChequeAmount- 358.02
OO159O DIANEVANBRIDGER
reimburse credit CREDIT ON WATER ACCT 09/09/2009 I 62.53 @7106
ChequeAmount- 62.53
OOO272 DYNAMIC FLUID PRODUCTS INC
f-919184 WASHER HOSE, CRTMPS 0A21/2009 I 25.s9 007107
f-91927-0 STEEL BODY, MALE CONNECT 0812112009 I 94.16 007107
t-919974 COUPLERS, CONNECTORS 08/2512009 I 90.32 007107
f-91997-r CONNECTOR, NUT ELBOWS 08t2612009 I 49.16 007107
t-920234 STEEL BODY 0812612009 I 80.73 007107
t-922304 CR|MPS, HOSES 0910412009 I 148.79 007107
Cheque Amount - 488.75
00028/. EDRoLosoN
glasses GLASSES - ALIDA ROLOSON 0813112009 I 275.00 007108
Cheque Amount - 275.00
OOO299 ELGIN PURE WATER
0000't53776 MONTHLY RENTAL 09/01/2009 I 106.58 007109
Page 2
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 145 of 329
lnvoice
Payee Number
lnvoice
Date Type
Gheque Cheque
Amount Number
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/10/2009
09/10/2009 11:284M
Cheque Amount- 106.58
OOO3O5 ELIZABETHBERGEN
reimburse credit CREDIT ON WATER ACCT 09/09/2009 I 50.00 007110
ChequeAmount- 50.00
000316 EQUIPMENT CENTRE SIMCOE LTD
T051835 SMOOTH DRUM ROLLER 08/31/2009 I 4,285.49 007111
T051936 ROTO HAMMER, CARB Btr 08t2112009 I 24.86 007111
T052005 ASPHALT ROLLER 08/31/2009 I 458.56 00711'l
Cheque Amount - 4,768.91
OOO322 EVANS UTILITY
0000134493 BRASS SADDLES, ADAPTERS, CUI 08/31/2009 I 5,118.8't 007112
Cheque Amount - 5,118.81
OOO334 FASTENALCANADA
ONTIS28553 R.ATCHET 08t25t2009 I 16.27 007113
Cheque Amount - 16.27
OOO357 G& K SERVICES CANADA INC
1s18449872 SHOP TOWELS, FLOOR MATS 0910312009 I 235.88 007114
ChequeAmount- 235.88
001239 GREAT I-AKES NEW HOLL.AND INC
521817 TNSTALL MOUNTTNG FRAME 08112J2009 t 2,771.U 007115
522088 CHANGE FTLTERS 08/26il2009 I 490.37 007115
Cheque Amount - 3,261.41
OO1O27 GREEN LEAAGCENTERINC
000098801 ct-AMPS, HOSES, F|TTTNGS 0812412009 r 1,092.09 007r'16
Cheque Amount - 1,092.09
001585 HELEN COLAFRANCESCHI
reimburse credit CREDIT ON WATER ACCT 09/09/2009 I 121.85 007117
Cheque Amount - 121.85
001258 HENNESSYGIBSON HOGAN
51728 LEGAL FEES 08/05/2009 I 477.88 007118
Cheque Amount -477.88
OOO99I HORVATH AUTO PARTS
194003 GLOVES 08125t2009 t 31.62 007119
09/0't/2009 I 'f 36.73 0071 19194269VINYL DECALS
ChequeAmount- 168.35
OOO427 HYDRO ONE NETWORKS INC
Sep 6276G43000 UTILITIES - E.C.C. 0910112009 I 116.29 007120
Page 3
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 146 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.07.22 6.3 9050
Sept 18971-44027
Sept 18971-52001
sep 2879940ff)4
000217 ¡BTGROUP
213379
215363
001586 JAMES LAKING
reimburse credit
000466 JtMMtJONS
32052
32053
32133
001581 JOHN GUENTHER
070698
OOO481 JONIVANATTER
reimburse credit
1-35542
1-36434
1-3U42
1-36666
1-36693
1-37076
'l-37077
1-37176
6469
6474
6528
6556
6567
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 09/10/2009
09/10/2009 11:284M
UTILITIES - METER CHAMBER
UTILITIES - BOOSTER PUMP
UTILITIES. PUMP#I
0910212009
09t0?/2009
09/01/2009
38.21 007120
42.66 007120
242.49 007120
Cheque Amount -439.65
7,476.17 007121
410.03 0f)7121
08l2'U2009
08/21n009
MONTHLY UNIT RENTALS
UNIT RENTAL - MEM PARK
UNIT RENTAL. WTRMLN FEST
CONSULTING FEES
FEASIBILITY STUDY
CREDIT ON WATER ACCT
BRICK REPAIR ON OFFICE
olL
BATTERY
PARTS
REFRIGERANT
REFRIGERANT, SEAI-ANT
BATTERIES
BATTERIES - CREDIT
WRETIES
REPI.ACE BALL JOINT
LOF
INSTALLTIRES
REPAIR EXHAUST
LOF, BRAKE LIGHT
Cheque Amount -
09/09/2009 I
7,886.20
12.73 007122
Cheque Amount -12.73
617.40 007123
139.65 007123
504.00 007123
oa31/2OOg
0813112009
08/31t2009
I
I
I
Cheque Amount -
0812012009 I
1,261.O5
8,925.00 007124
oo7't27
007127
007127
007127
007127
007127
007127
007127
007127
007127
007127
o07127
Cheque Amount -8,925.00
35.85 007125CREDIT ON WATER ACCT 09/09/2009 I
Cheque Amount -
000506 KIM HUSTED SUR\ÆYING LTD
09€653 JOB 0S8653 SUR\ÆY REF P|-AN 08/13/2009 I
Cheque Amount -
OOO51O KI.ASSEN AUTO PARTS
35.85
6,656.25 007126
08/06/2009
o$t't712009
08t't7t2009
08/19/2009
0812012009
08t25t2009
0812512009
0812612009
08/05/2009
08/06/2009
08/1 3/2009
08t18t2009
0811912009
6,656.25
45.73
85.87
33.92
11.02
22.25
320.22
-27.12
8.58
731.16
47.41
7M.25
90.81
76.79
v <-nctàr
(<-r::(^i
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Page
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 147 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.07.22 6.3 9050
0@513 KOOLEN ELECTRIC
'14877
14879
OOO235 LIPPERT & WRIGHT FUELS LTD.
58463
58464
602'14
60215
61037
6't038
61039
62068
62069
62089
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 09/10/2009
Cheque Amount -
REPLACE I-AMPS IN WARNING LIG 08/29/2009
CONNECT POLE LIGHT O8I29I2OO9
Cheque Arnount -
09/10/2009 11:284M
2,2't0.89
325.50 N7128
594.30 007128
DIESEL DYED ULSD
REG GAS
DIESEL DYED ULSD
REG GAS
ULS DIESEL
DIESEL DYED ULSD
REG GAS
DIESEL DYED ULSD
REG GAS
ULS DIESEL
SAND SEAL, COLDMIX
COLDMIX
0€|/05/2009
08/05/2009
08t14t2009
o811412009
o8]/2012009
0812012009
08t2012009
08/28/2009
08128/2009
08t28t2009
919.80
853.07 007129
776.58 007129
853.92 007129
800.38 007129
1,032.61 007129
637.77 007129
741.41 007129
509.39 007129
756.08 007',129
880.¿18 æ7129
OOO573 MARC'S GAS BAR & VARIETY
049 GAS
OOO6IO MINISTER OF FINAAICE
51 1639
000658 oMERS
04100 Aug'09
000665 ONTARIO GOOD ROADS ASSOCIATION
Ed BradfÌeld 2009 sNow scHooL
001582 OTTERGATE SMALL ENGINES
876 RECOIL SPRING
000679 OXFORD SAND & GRAVEL LTD
Cheque Amount -
08/15/2009 I
Cheque Amount -
SALE OF LANO. ONT GAZETTE O8I24I2OO9 I
Cheque Amount -
o8l3'v2009 I
Cheque Amount-
AUGUST'09 REMIT 08/31/2009 r
Cheque Amount -
7,U1.69
42.70 007130
42.70
1s7.50 007131
000647 NORFOLK DISPOSAL SERVICES
120463 GARBAGEDISPOSAL
157.50
37,582.23 oo7132
007134
37,582.23
13,858.88 007133
09/09/2009 I
13,858.88
1,386.00
Cheque Amount -
o8l't3t2009 I
I,386.00
33.85 007135
tN00105026
tN00105100
Cheque Amount -33.85
4,401 .58 007136
1,740.20 007136
0812612009
o812812009
Page
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 148 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque
Amount
Cheque
Number
2009.07 .22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/10/2009
Cheque Amount - 6,141.78
001589 OYINLOYA I-AWAL
reimburse credit CREDIT ON WATER ACCT 09/09/2009 I 60.03 007137
Cheque Amount - 60.03
001588 PETERWELER
reimbuæe credit CREDIT ON WATER ACCT 09/09/2009 I 86.97 007138
Cheque Amount - 86.97
OOO7O4 PETERSPLUMBING
759 REAPIR TOILET - PT BUR LIBR OU2712009 I 74.96 007139
Cheque Amount - 74.96
001554 R&T TAX MANAGEMENT INC.
P071409237 RECOVERYOFSALESTAX 0711412009 I 68.19 007140
Cheque Amount - 68.19
OOO738 RANDALLUNTCH
CO401 course FIRE COLLEGE COURSE 09/09/2009 I 733.70 007141
Cheque Amount - 733.70
@0747 REID'S PRE€AST CEMENT PRODUCT
6108 BrG O FTLTER 08t1712009 I 63.28 007142
6192 BrG O FILTER, COUPLER 08117120n/9 I 65.71 007142
Cheque Amount - 128.99
001489 SOFALVI DOORSYSTEMS
1492 REPLACE STEM STEEL ROLLER OA28I20ú9 ' 'II2.2O 007143
Cheque Amount- 172.20
OOO857 STRONGCO EQUIPMENT
940830 SV\ÆEPER 0812812009 I 22,713.00 007144
Cheque Amount - 22,713.OO
001482 SUN MEDIA CORPORATION
x11233443 BAYHAM FEATURE O8l14l20É,9 I 88.20 007145
x11233444 BAYHAM FEATURE 08n4n009 I 8t1.20 007í45
x1t234769 SALE OF LAND 08/19/2009 I 335.16 007145
x1t234796 BY-LAW- NOTTCE OF PASSTNG 08/19/2009 t 243.05 007145
09/10/2009 l1:284M
000870 TBSC
2656
2657
Cheque Amount - 754.61
oHECK & PROCESS PAGER 0813112009 I 128.82 007146
CHECK & PROCESS PAGER 08t3112009 I 10.17 007146
OO1OO2 TILLSONBURG FIRE & SAFETY EQUIPMENT
Cheque Amount -138.99
Page 6
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 149 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque
Amount
Cheque
Number
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 09/10/2009
't2371 RECHARGE EXTINGUISHERS O8I3'II2OO9 I 70.40 007147
Cheque Amount - 70.40
OO12OO TODD MCMILLAN
reimburse credit CREDIT ON WATER ACCT 09/09/2009 I 28.53 007148
Cheque Amount - 28.53
OOO913 TOWNSHIP OF MAI.AHIDE
09{20 JULY 2009 WATER 0812812009 I 27,185.90 007149
0$64 |NFO TECHNOLOGY - SEPT 03111t2009 I 258.30 007149
Cheque Amount - 27,44420
001549 TRI COUNTYRESOURCES
4802 MULCH 0811712009 I 78.75 007150
Cheque Amount - 78.75
000926 TROWASSOCIATES INC.
9904rs253 PHASE I ENMRASSESSMENT 08/18/2009 r 933.91 007151
ChequeAmount- 933.91
OOO93O TSC STORES L.P.
181020362 SHOVELS 0812712009 I 66.64 007152
181029447 NOZZLE, WAND ASSEMBLY 0A2012009 I 55.35 007152
ChequeAmount- 121.99
OOO932 UNDERHILL FARM SUPPLY LTD
2't0919 LAWI¡ SEED 0A1A2009 I 176.28 007153
Cheque Amount -176.28
OOO947 VANDENBRINK FARM EQUIPMENT INC
P149571 TINES 08/10/2009 I 320.20 007154
Cheque Amount - 320.20
OOO957 VOTH SALES & SERVICE LTD
0000180836 MUD FI-AP 0U28t2009 I 33.90 0071s5
0000180885 MUDFLAPS, BRACKETS 0813112009 I 79.08 007155
0@0180889 P|PE SEAI-ANT, AtR LEAK 08/31/2009 I 225.37 007155
0000180903 TIE 08/31/2009 I 27.11 007155
Cheque Amount - 365.46
OOO981 WILSON'S LAWN CARE
Aug'09 AUG'O9I-ANDSCAPING 0813'tl200g t 2,7s1.00 007'156
Cheque Amount - 2,751.00
000986 WORKPLACE SAFETY & INSURANCE
1625314 Aug'09 AUGUST'09 REMIT o8t31t2009 I 2.M5.41 007157
09/10/2009 1l:284M
Cheque Amount - 2,045.41
Page 7
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 150 of 329
2009.07.22 6.3 9050
OOO99O ZAP'S TREE AND LAWN SERVICE
00@1360 STUMP REMOVAL 0A2312009 I 1,496.25 007158
Cheque Amount - 1,49fì.25
Cheque Run Total - 231,306.92
MUNICIPALITY OF BAYHAM 09/10/2009 l1:284M
Accounts Payable
Royal Bank
Cheque Register - Ogll0l200g
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Tyæ Amount Number
Page 8
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 151 of 329
2æs.07.226.3 e050 MUN|C|PAL|TY OF BAYHAM 09/10/2009 1:10PM
Accounts Payable
Royal Bank
Cheque Register- Ogl10l200g
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
OOOS25 TRILLIUM RAILWAY COMPANY
PCKI¿149 SIGNALS o7t01t2009 I 560.98 007159
ChequeAmount- 560.98
Cheque Run Total - 560.98
Page 1
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 152 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 009891 Report Date: 09/10/2009
09/10/2009 2:29PM
Account Source Description Ref Amount
Accounts Payable Voided Cheque Posted By: SANDRA
FiscalYear: 2009 Posting Pd.: 9 Posting Date: 09/10/2009
01410G1030 General bank CDIST other vendor invoices ind Void Chq: 7127 2,210.89
KLASSEN AUTO PARTS
01-010G1950 Accounts Payable Trade CDIST other vendor invoices ind Void Chq: 7127 -2,210.89
KI.ASSEN AUTO PARTS
Total Debits 2,210.89
Total Credits -2.2'10.89
Net Posting 0.00
Page 1
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 153 of 329
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2009.07.22 6.3 9050
OOO141 CAIN'SAUTO SALES& SERVICE
6469
64.74
6528
6556
6567
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/10/2009
09/10/2009 2:46PM
08t/05/2009
08/06/2009
0u1312009
08r/18[2009
08/192009
731.16 007í60
47.41 007160
7il.25 007160
90.81 007160
76.79 007160
I
I
I
I
I
OOO51O KI.ASSEN AUTO PARTS
1-35542
1-36/.3/.
1-3æ42
1-36666
1-36693
1-37076
1-37077
1-37176
6469
6469a
æ74
ù474a
6528
6528a
6556
6556a
6567
6567a
REPLACE BALL JOINT
LOF
INSTALL TIRES
REPAIR EXHAUST
LOF, REPAIR EMERG BRAKE
olL
BATTERY
PARTS
REFRIGERA¡\¡T
REFRIGERANT, SEALANT
BATTERIES
BATTERIES. CREDIT
WRETIES
REPI.ACE BALL JOINT
REVERSE ENTRY
LOF
REVERSE ENTRY
INSTALL TIRES
REVERSE ENTRY
REPAIR EXHAUST
RE\ÆRSE ENTRY
LOF. BRAKE LIGHT
REVERSE ENTRY
Cheque Arnount -1,7',t0.42
45.73 007161
85.87 007161
33.92 007161
11.02 007161
22.25 007161
32022 007161
-27.',12 007161
8.58 007161
731.16 007161
-731.16 007161
47.41 007161
47.41 007161
7æ.25 007161
-7æ.25 007161
90.81 007161
-90.81 007161
76.79 007161
-76.79 007161
08/06/2009
08/17t2009
08/17/2009
08/'t9/2009
0a2u2009
0u2512009
0u2512009
08t26t2009
08/05/2009
08r/05/2009
08/0d2009
08/0€i/2009
08|/13/2009
08/13/2009
08/18/2009
0a18/2009
08/19f2009
08/19/2009
I
I
I
I
I
I
c
I
I
c
I
c
I
c
I
c
I
c
Cheque Amount -500.47
Cheque Run Total -2.210.89
Page
Cheque Register being Cheque #7066 to Cheque #7161 inclusive...Page 154 of 329
EORb' HUNICIPALITY OF BAYHAì.I
IOT PACKETS - 2
CURRENT
9, r50.39
\/
ADP CANADA
PAYROLL TECHNOLOGIES
DAILY UPDATE REPORT
CO}IPANY TOTALS
ADJUST-CR CURRENT TOTAL
9, 130 .59
L,420.49
5,551.50
I , 146.95-
15,049.1I
44,OOO.87
50.00
44,O50.87 /
E9 ,O99 -9A
150.85
7 .54
59 ,258.35 t
ANALYSIS OF SERVICE CHARGES
ITEI.I UNITS CHARGE
SALARIED WORKPAYS 21 55.59
PAY ADVICE FOLD 45 9.46
I50.83
RUN: SEP I 2009 N0: F
PAGE: ?99
GST REG: 100057413 RT0004
CO}IPANY PAGE: 3
DEBIT DATE: SEP 9, 2OO9
DATE OF PAY: SEP ll, 2009
YTD TOTAL
L72,750.63 FEDL TAX
NR TAX
PROV TAX
34,55I.55 EI CONT
QPIP
85,933.88 CAN PEN
QC PEN
QC HSF
20,218.55 0N EHT
HB HET
NL HAPSET
3L3,254.57 TOT STATS
É6,607.50 CHEQUES
733,779 .79 DEPoSITS
US DEPS
95O.OO DED DEPS
79t.337 .29 T0T NPAY
RRSP
RTI
I,LO4,59L.A6 TOT PAYROL
2,755.94 SERV CHRG
157.80 GST
PST
L,LO7 ,445.60 GRAND TOT
UNITS CHARGE
22 54.98
1 12.00
ADJUST-DR YTD ADJUST
I TEI.I
HOURLY lIORKPAYS
COURIER FEE
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
].IB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
L,420.49
3,551.50
L ,L46.93
r5,049.1r
44,OOO -A7
50.00
44,OEO.A7
Ê9,O99.9A
150.83
7 .54
59,258.55
ITEH UNITS CHARGE
R.o.E. FoRilS 10 15.00
PAYROLL RUNS I" 46.00
TOÎAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS 59,258-35 DEBIT INFORI,IATIoN: 003 05102 I01I923
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Page 156 of 329
CORPORATION OF THE MI.]1\ICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, CGA
SUBJECT: Water Infrastructure Project
DATE: September 10, 2009
FILE: AC¡+
NUMBER: F2009-38
Purpose:
To enter into a loan agreement with Royal Bank of Canada for the financing
arrangements for the water infrastructure project.
Background:
The municipality has passed two by-laws during 2009 with credit provisions for different
purposes. The first, by-law 2009-003, is for temporary borrowing for operations in the
event that the municipality experiences a cash flow shortfall prior to collecting property
taxes for the year. The second, by-law 2009-095, is the interim financing of the water
infrastructure renewal proj ect.
Discussion:
RBC has provided a loan agreement incorporating our various credit facilities into one
document. Once this agreement is in place, the municipahty will be able to draw funds to
finance the water infrastructure renewal project.
Strategic Plan Goal(s):
Goal #1 - Practice responsible financial management.
Recommendations:
TFIAT by-law 2009-108 being a by-law to authorize the execution of a loan agreement
between the Municipality of Bayham and Royal Bank of Canada be presented to council
for enactment.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, CGA
Treasurer
Staff Report F2009-38 regarding Water Infrastructure Project...Page 157 of 329
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LA\il NO. 2009-108
A BY.LAW TO AUTHORIZE THE EXECUTION
OF LOAN AGREEMENT BETWEEN THE
MTJNICIPALITY OF BAYHAM
AND
ROYAL BANK OF CANADA
\ilHEREAS the Council of the Municipality of Bayham passed by-law 2009-003 to authorize
borrowing from time to time to meet current expenditures during the fiscal year ending
December 31,2009;
AND WHEREAS the Council of the Municipality of Bayham passed by-law 2009-095 to
authorize the borrowing of money by way of temporary advances to meet expenditures made in
connection with the water infrastructure renewal project;
AND \ryHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary and expedient to enter into a loan agreement with the Royal Bank of Canada;
NOW THEREF'ORE THE COUNCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYIIAM ENACTS AS FOLLO\üS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement,
attached hereto as Schedule "A" and forming part of this by-law, between Royal Bank of
Canadaand the Municipality of Bayham;
2. TIIAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY
OF SEPTEMBER 2009.
MAYOR CLERK
Staff Report F2009-38 regarding Water Infrastructure Project...Page 158 of 329
El RBC
$Sl Royal Bank
r¡t¡g.
@ Rpoisrererl trÂdcmârk ofRov¡l Rank nÊfan¡d¡ RRC Rnvel Renk is â res¡sterFi rarlem¡rk nlRoval Benk ¡fCane¡la
ROYAL BANK OF CANADA LOAN AGREEMENT
FORM 460 (Rev 09/2008)
DATE: August 4,2009
BORROWER: I SRF:
CORPORATION OF THE MUNICIPALITY OF BAYHAM I 855834693
ADDRESS (Street, City/Town, Province, Postal Code)
PO BOX 160, 9344 PLANK RD
STRAFFORDVILLE, ON NOJIYO
Royal Bank of Canada (the "Bank") hereby confirms to the undersigned (the "Borrower") the following credit
facilities (the "Credit Facilities"), banking services and other products subject to the terms and conditions set forth
below and in the standard terms provided herewith (collectively the "Agreement"). The Credit Facilities are made
available at the sole discretion of the Bank and the Bank may cancel or restrict availability of any unutilized portion
of these facilities at any time and from time to time.
CREDIT FACILITIES
Revolving demand facility in the amount of $700,000.00, available by way of RBP based loans,
Business account # 1011923 Transit # 05102
Minimum retained balance $0.00
Revolved by the Borrower in increments of $5,000.00
Interest rate: RBP + 0.00o/o per annum. Interest payable monthly, in arrears, on the same day
each month as determined by the Bank.
Margined: Yes [ ] No [X]
VISA business to a maximum of 520,000.00 governed by this Agreement and separate agreement(s) with the
Bank. In the eyent of a conflict between agreements, the separate agreement(s) will govern.
Revolving demand facility in the amount of $2,200,000.00, available by way of RBP based loans'
Business account # 1011923 Transit # 05102
Minimum retained balance $0.00
Revolved by the Borrower in increments of $5,000.00
Interest rate: RBP + 0.00yo per annum. Interest payable monthly, in arrears, on the same day
each month as determined by the Bank.
Margined: Yes [ ] No [X]
SECURITY
Security for the Borrowings and all other obligations of the Borrower to the Bank (collectively, the "Security"),
shall include:
a) Ontario Municipal Corporations temporary borrowing by-law on the Bank's form 348 signed by the Borrower
supported by Ontario Municipal Corporations statement by treasurer re: borrowing on the Bank's form 349
signed by the Treasurer;
b) Letter Agreement re: borrowing By-law signed by the Borrower.
FEES
N/A
Staff Report F2009-38 regarding Water Infrastructure Project...Page 159 of 329
REPORTING REQUIREMENTS
The Bonower will provide to the Bank:
a) Annual accountant prepared and aud¡ted financial statements not later than 210 days after each fiscal
year end;
b) Such other financial and operating statements and reports as and when the Bank may reasonably
requrre.
EVENTS OF DEFAULT
Without affecting or limiting the right of the Bank to terminate or demand payment of, or to cancel or restrict
availability of any unutilized portion of any demand or other discretionary facilþ, each Event of Default shall
entitle the Bank, in its sole discretion, to cancel any Credit Facilities, demand immediate repayment in full of any
amounts outstanding under any term facility, together with outstanding accrued interest and any other indebtedness
under or with respect to any term facility, and to realize on all or any portion ofany Security. The term Event of
Default has the meaning set out in the Loan Agreement Standard Terms (Form 472) and includes, without limitation,
each of i) failure of the Borrower to pay any principal, interest or other amount when due pursuant to this
Agreement, ii) failure of the Borrower to observe any covenant, condition or provision contained in this Agreement
or in any documentation relating hereto or to the Security and iii) if in the opinion of the Bank there is a material
adverse change in the f,rnancial condition, ownership structure or composition or operation of the Borrower, or any
Guarantor if applicable.
BUSINESS LOAN INSURANCE PLAN
This group creditor insurance program, underwritten by Sun Life Assurance Company of Canada, is offered to
borrowers and provides life and disability insurance on eligible owner(s)/partner(s)/management of the Borrower for
the Borrowings. To apply for this insurance, a Business Loan Insurance Plan Application (form 3460) must be
completed for each proposed insured. This plan is subject to terms, conditions, exclusions and eligibility
restrictions. Please see the Business Loan Insurance Plan Certificate of Insurance for full details. Business Loan
Insurance Plan premiums, if applicable, are taken with your scheduled loan payments. In the case of blended
payments of principal and interest, as premiums fluctuate based on various factors such as, by way of example, the
age of the insured and changes to the insured loan balance, a part of the premium payment may be deducted and
taken from the scheduled blended loan payment with the result that the amortization period may increase in the case
of any such loan to which this coverage applies. Refer to the Business Loan Insurance Plan application (form 3460
Eng or 53460 Fr) for further explanation and disclosure.
The Borrower(s), by signing below, acknowledges that life and disabilþ insurance for Borrowings'was offered
under the Business Loan Insurance Plan, and that:
(X) Any applications for this insurance have been made and may be subject to approval, as outlined in the
Certificate of Insurance which the Borrower has received.
) The offer of insurance has been waived.
) The owner(s)/partner(s)/management of the Borrower(s) are ineligible for this insurance (under 18 or
over age 64), or the credit facilities, banking services or other products provided for in this Agreement are not
eligible for this insurance.
) The Borrowings currently have Business Loan Insurance Plan coverage, and no increase in coverage has been
requested.
If there aÍe arly discrepancies between the insurance information above, and the Business Loan Insurance Plan
documents regarding the Borrowings, the Business Loan Insurance Plan documents govern.
STANDARD TERMS
The following standard terms have been provided to the Borrower:
I Form 472 (0612008) Royal Bank of Canada Loan Agreement - Standard Terms
Form 473 (09/2006) Royal Bank of Canada Loan Agreement - Margined Account Standard Terms
Form 475 (09/2006) Royal Bank of Canada Loan Agreement - Financial Covenants Standard Terms
Form476 (09/2006) Royal Bank of Canada Loan Agreement - FEF Contract Standard Terms
tx
Staff Report F2009-38 regarding Water Infrastructure Project...Page 160 of 329
ACCEPTANCE
This Agreement is open for acceptance until September 30, 2009, after which date it will be null
and void, unless extended in writing by the Bank.
ROYAL
Per:
BANK OF CANADA
Name: Bruce Kendrick
Title: Account Manager
Phone: 519-842-6944
CONFIRMATION & ACCEPTANCE
The Borrower (i) confirms that it has received a copy of the Royal Bank of Canada Loan Agreement Standard
Terms, form472 (06/2008), as well as all other standard terms which are herein above shown as having been
delivered to the Borrower, all of which are incorporated in and form an integral part of this Agreement; and (ii)
accepts and agrees to be bound by the terms and conditions of this Agreement including all terms and conditions
contained in such standard terms.
Confirmed, accepted and agreed this day of 20
CORPORATION OF THE MUNICIPALITY OF BAYHAM
Per:
Name:
Title:
Per:
Name:
Title:
Per:
Name:
Title:
Staff Report F2009-38 regarding Water Infrastructure Project...Page 161 of 329
Page 162 of 329
CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: September ll, 2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: F 03
SUBJECT: Financial Report NUMBERI F2009-39
Background Comments
Please find attached the detailed financial report to September 10, 2009 for council's
information.
The detailed capital report has been updated for your information.
Strateeic Goal(s)
Goal #l - Practice responsible financial management.
Recommendation
That Støff Report F2009-39 regardínglinøncial reporling be received.
Respectfully submitted,
Suzanna Dieleman Mantel, CGA
Treasurer
Encl.
Reviewed by,
Staff Report F2009-39 regarding Financial Report to Septembe...Page 163 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009 Year To Date
Actuali Account Description Budget Pct Used Total Budget
REPORT SUMMARY
01-O5.IO GENERALTAXATION
O1-0520 OTHER REVENUES
01-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
O1-0550 SEPARATE SCHOOLTAXATION
01-1010 GENERAL GOVERNMENT
0l-1020 couNclL
O1-2010 FIRE DEPARTMENT
01-2020 POLTCESERVTCES
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-IáW ENFORCEMENT
01-2510 ROADS
01-2520 ROADS - WINTER CONTROL
01-3010 WATER SYSTEM
O,I-3020 SEWAGE SYSTEM
O1-3030 WASTE DISPOSAL
O1-3510 HEALTH SERVICES
01-4510 PARKS & RECREATION
014520 COMMUNITY CENTRE-STRAFF
O1-4530 COMMUNITY CENTRE-VIENNA
01.4535 EDEN COMMUNITY CENTRE
O1-4540 LIBRARIES
01-4550 MUSEUMS BAYHAM
O1-5010 PLANNING & DEVELOPMENT
O1-5012 BUSINESS & COMMERCE
01-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTAL SERVICES
01-5510 CAPITAL
O1-5520 CASH REQUIREMENTS
Fund 01 Total Revenue
OI.O51O GENERALTAXATION
O1-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
O1-0550 SEPARATE SCHOOLTAXATION
O1.101O GENERALGOVERNMENT
01-1020 couNctL
01-2010 FIRE DEPARTMENT
01-2020 POLTCE SERVTCES
2,702,389.58
991,973.'17
2,428,036.3',1
I ,1 86,098.39
169,190.03
39,957.02
206.62
4,881.87
89,662.02
51,899.00
17,661 .50
198,168 78
9,917.73
345,'190.93
353,789.39
31,301.66
72,748.50
'I ,1 50.00
9,188.58
5,610.00
3,873.63
33,011.76
29,344 86
27,48',t.94
600 00
5,360.00
18,915.19
628,1 59.00
488j25.27
99.20 2,724,256.00
72.41 1,370,001.00
0.00 0.00
0.00 0.00
0.00 0.00
107.03 37,333.00
0.00 0.00
46.49 10,500.00
112.08 80,000.00
77.12 67,300.00
66.02 26,750.00
53.75 368,696.00
'100.18 9,900.00
68.33 505,184.00
64.33 549,944 00
't07.94 29,000.00
0.00 0.00
44.23 2,600.00
54.05 17,000.00
53.43 10,500.00
50.34 7,695.00
51 .73 63,816.00
112.82 26,010.00
107.77 25,500.00
58.25 1,030.00
82.46 6,500.00
178.38 10,604.00
14.79 4,247,188.00
113.28 430,900.00
9,943,892.73
2,055.78
1,211,262.00
598,368.00
88,910 00
383,787.44
48,909.30
2'15,855.81
411,147.65
93.56 10,628,207.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
71.01 540,501.00
67.08 72,915.00
65.28 330,662.00
58.40 704,047.00
36Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 164 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fìscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
1'110912009 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
O1-2030 CONSERVATIONAUTHORITY
01.2O4O PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-LAW ENFORCEMENT
01-2510 ROADS
O'I-2520 ROADS - WINTER CONTROL
01-2540 STREET LIGHTS
01-3010 WATER SYSTEM
01-3020 SEWAGE SYSTEM
O1-3030 WASTE DISPOSAL
O1-3510 HEALTH SERVICES
O1-3520 CEMETERIES
01-4010 GENERALASSISTANCE
01-4510 PARKS & RECREATION
01.4520 COMMUNITY CENTRE-STRAFF
014530 COMMUNITY CENTRE-VIENNA
O1-4535 EDEN COMMUNITY CENTRE
01-4540 LIBRARIES
01.4550 MUSEUMS BAYHAM
O1-5010 PI.ANNING & DEVELOPMENT
01-5012 BUSINESS & COMMERCE
01.5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTAL SERVICES
01-5510 CAPTTAL
01-5520 CASH REQUIREMENTS
Fund 0í Total Expenditure
Fund 01 Excess Revenue Over (Under) Expenditures
Report Total Revenue
Report Total Expenditure
Report Excess Revenue Over (Under) Expenditures
36,176.00
54,526.93
41,532.34
1,001,074.08
65,394.48
37,402.86
247,409.40
242,947.07
301,527.52
87,946.74
5,827.89
6,256.00
39,1 38.66
41,196.78
29,870.79
7,730.75
16,512 57
65,117.27
73,364.85
2,983.58
30,330.41
25,722.09
952,637.70
626.00
't00.00 36,176.00
59.09 92,284.00
59.42 69,897.00
84 59 1,183,438 00
55.72 1 17,355.00
77.15 48,480.00
48.97 505,183 00
44.18 549,94s.00
ô9.04 436,732 00
921.29 9,546.00
35.32 16,500.00
80.21 7,800.00
69.99 55,922.00
59.18 69,616.00
57.69 51,774.00
47 .65 '16,225.00
69.57 23,734 00
69.91 93,144.00
73.80 99,406.00
93.24 3,200.00
64.46 47,055 00
91.23 28,196.00
22.08 4,314,974.00
0.06 I,103,500.00
6,373,548 74 59.97 10,628,207.00
3,570,343.99 0.00 0.00
9,943,892.73
6,373,548.74
93.56 10,628,207.00
59.97 10,628,207.00
3,570,343.99 000 0.00
Page 37
Staff Report F2009-39 regarding Financial Report to Septembe...Page 165 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009 YearTo Date
Ac,tualAccount Description Budget Pc't Used Total Budget
Fund: 0l General
Category: 0???
O51O GENERAL TAXATION
Revenue
01-0510-4010 Residential & Farm
01 -051 0-4020 Multi-Residential
01-0510-4030 Commercial Unoccupied
01-0510-4040 Commercial Occupied
01-0510-4050 lndustrial Unoccupied
01-0510-4060 lndustrial Occupied
01-0510-4070 Pipelines
01-05104080 Farmlands
01-0510-4090 Managed Forests
Total Revenue
Expense
01 -051 0-5620 Tax Adjustments
01 -051 0-5630 Assessment Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,092,560.71
44,892.73
8,597.01
199,415.49
1,961.41
95,953.47
49,064.93
209,189.84
753.99
76.81 2,724,256.00
0 00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
2,702,389.58 99.20 2,724,256.00
1,980.78
75.00
0.00
0.00
0.00
0.00
2,055.78 000 0.00
2,700,333.80 99.12 2,724,256.00
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 166 of 329
2009 07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11109/2009 9:364M
2008 Year Total 2009 Year To Date
Ac,tualAccount Description Budget Pct Used Total Budget
O52O OTHER REVENUES
Revenue
01-05204110 Grants & Subsidies
01-05204120 Sundry Revenue
01 -052041 30 lnterest on Taxes - Cunent
01-0520-4140 lnterest on Taxes - Prior
01-0520-4150 lnvestment income
01 -0520-41 80 Prior Year Surplus(Deficit)
Total Revenue
Dept Excess Revenue Over (Under) Expenditures
99',t,973.17 72.41 1,370,001.00
991 ,973.17 72.41 1,370,001.00
895,500.00
2,721.82
20,667.96
38,989.20
4,094.19
30,000.00
75.00 1,194,001.00
136.09 2,000.00
64.59 32,000.00
92.83 42,000.00
5.85 70,000.00
100.00 30,000.00
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 167 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
O53O COUNTY TAXATION
Revenue
01-0530-4010 County - Residential
01-05304020 County - Multi-Residential
01-0530-4030 County - Commercial Unoccupied
0l -0530-4040 County - Commercial Occupied
01-0530-4050 County - lndustrial Unoccupied
01-0530-4060 County - lndustrial Occupied
01-0530-4070 County - Pipelines
01-0530-4080 County - Farmlands
01-0530-4090 County - Menaged Forests
Total Revenue
Expense
01-0530-51 00 County Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,428,036.31
1,2',11,262.00
1,211,262 00
1,216,774.31
1,903,589.61
40,837.53
7,695.89
150,763.44
't,742.63
87,805.19
44,632.89
190,283.25
685.88
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
0.00 000
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 168 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11t09t2009 9:364M
Account Description
2008 YearTotal 2009 YearTo Date
Ac{ual Budget Pct Used Total Budget
O54O PUBLIC SCHOOL TAXATION
Revenue
01-0540-4010 Pub Sch - Residential
01-0540-4020 Pub Sch - Multi-Residential
01-0540-4030 Pub Sch - Commercial Unoccup
01-0540-4040 Pub Sch - Commercial Occup
0l-0540-4050 Pub Sch - lndustrial Unoccup
01-0540-4060 Pub Sch - lndustrial Occup
01-0540-4070 Pub Sch - Pipelines
01-0540-4080 Pub Sch - Farmlands
01-0540-4090 Pub Sch - Managed Forests
Total Revenue
Expense
01-0540-5100 Pub Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,186,098.39
598,368.00
598,368.00 0.00 0.00
587,730 39 0.00
762,'t',t8.95
7,296.07
8,466.43
't44,254 61
2,811.22
125,8671'l
60,711.67
74,322.69
249.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
000 0.00
0.00 0.00
000
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 169 of 329
2009.07.22 6.3 9050 MUNICIPALIW OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
Account Description
2008 YearTotal 2009 YearTo Date
Ac,tual Budget Pct Used Total Budget
O55O SEPARATE SCHOOL TAXATION
Revenue
01-0550-4010 Sep Sch - Residential
0l-0550-4020 Sep Sch - Multi-Residential
01-0550-4030 Sep Sch - Commercial Unoccup
0l-0550-4040 Sep Sch - Commercial Occup
01-0550-4050 Sep Sch - lndustrial Unoccup
01-0550-4060 Sep Sch - lndustrial Occup
01-0550'4070 Sep Sch - Pipelines
01-0550-4080 Sep Sch - Farmlands
01-0550-4090 Sep Sch - Managed Forests
Total Revenue
Expense
01-0550-5100 Sep Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
169,190.03
88,910.00
88,910.00
80,280.03
5,577,091.70 136.22 4,094,257.OO
59,602 30
2',t9.20
2,471.55
42,792 57
819 35
37,412.92
17,995.64
7,830.05
46.45
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00
000 000
0.00 0.00
000000
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 170 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period "l To Period 9 Ending SEP 30,2009
lllOgl2OOg 9:364M
2008 Year Total 2009 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
Category: 1???
1 01O GENERAL GOVERNMENT
Revenue
0'l-1010-4110 Grants & Subsidies
01 -10'10-4120 Tax Certificates
01-1010-4130 Fees & Service Charges
01-1010-4140 Lottery Licences
01-1010-4190 Contributions from Reserves
Total Revenue
Expense
01-1010-5100 Salaries & Wages
01 -10í0-51 I 0 Stetutory Benefìts
01-1010-5120 Non-Statutory Benefits
01-1010-5140 Payroll Service Charge
01-'1010-5145 Bank Service Charges
01-1 010-5160 lnternet Charges
01-1010-5170 Supplies
01 -101 0-51 80 Computer Support
01-1010-5185 lT & GIS Support
01-1010-5210 Utilities
01 -1010-5220 Subscriptions & Publications
01-'1 010-5240 Advertising
01-1010-5250 Association & Membership Fees
01-1010-5260 Auditing Fees
01 -'1010-527 O Building Maintenance
01-1010-5280 Equipment Ma¡ntenance
01-1010-5290 Grounds Maintenance
01 -1 010-5300 lnsurance
01-1010-5305 lnsurance Deductibles
01-1010-5310 Legal Fees
01-1010-5320 Postage & Courier
01-1010-5330 Training & Education
01-1010-5340 Conferences & Seminars
01-1010-5350 Travel
01-1010-5360 Telephone
01-1010-5370 Sundry
Total Expense
Dept Excess Revenue Over (Under) Expenditures
15.00
5,541.70
22,',128.25
4,189.07
8,083.00
0.00
79.'t7
105.37
59.84
346.46
000
7,000.00
21,000.00
7,000.00
2,333.00
39,957.02 107.03 37,333.00
222,177.06
20,531.29
32,198.88
2,646.44
960.54
629.60
6,871.97
8,696.11
0.00
5,429.97
475.33
570.87
2,042.70
7,983.00
11,333.48
9,271.89
1,184.04
17,377.'t3
1,151.50
2,'108.80
7,340.60
2,0'16.78
150.00
2,824.88
5,422.16
12,392.42
74.04
62.20
71.53
75.61
73.89
68.58
74.70
38.82
0.00
58.58
66.95
57.09
90.79
98.56
94.45
69.71
94.72
99.30
I't.52
84.35
64.79
67.23
3.75
54.85
72.1'l
4'13.08
300,083.00
33,009.00
45,012.00
3,500.00
I,300.00
918.00
9,200.00
22A00.00
13,200.00
9,270.00
710.00
I,000.00
2,250.00
8,100.00
12,000.00
13,300.00
1,250.00
17,500.00
10,000.00
2,500.00
11,330.00
3,000.00
4,000.00
5,150.00
7,519.00
3,000.00
383,787.44 71.01 540,501.00
(343,830 42)68.33 (s03,168.00)
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 171 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
1020 couNctL
Revenue
01-1 020-41 30 Sundry Revenue
Total Revenue
Expense
01-1020-5100 Salaries & Wages
0l-1020-51'10 Statutory Benefits
01-1020-5250 Association & Membership Fees
01-1020-5260 Profl Serv/Council Directed
01-1020-5340 Conferences & Seminars
01-1020-5350 Travel
0l-1020-5370 Sundry
01 -1020-5410 Election Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
206.62 0.00 0.00
206.62 000 0.00
38,044.44
2,086 08
0.00
1,779.95
5,953.77
391.50
453.56
200.00
69.1 0
69.54
0.00
000
85 05
19.58
90.7',\
5.71
55,061.00
3,000.00
1,854.00
0.00
7,000.00
2,000.00
500.00
3,500.00
48,909.30 67.08 72,915.00
(48,702.68)66.79 (72,915.00)
(392,533.10)68.14 (576,083.00)
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 172 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
1'1109/2009 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
Category: 2???
2O1O FIRE DEPARTMENT
Revenue
01-2010-4130 Fees & Servicæ Charges
01-2010-4180 Donations
01-20104190 Contributions from Reserves
Total Revenue
Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,150.00
1,731.87
0.00
126.00
0.00
0.00
2,500.00
0.00
8,000.00
4,881.87 46 49 10,500.00
01-2010-5100 Salaries & Wages
01 -2010-5'102 FireFighters Remuneration
01-2010-51 05 Emergency Planning Wages
0í-2010-51 10 Statutory Benefits
01 -201 O-51 20 Non-Statutory Benefits
01-2010-5130 Un¡forms
01-2010-5150 Supplies - Emergency Op Centre
01-2010-5160 Supplies - Medical Response
01-2010-5165 Supplies - Municipal Water Consumption
01-2010-5170 Supplies - Office
01-2010-5'175 Equipment Purchase - Operating
01-2010-5180 Equipment Purchase - Protective
01 -2010-521 0 Ut¡lities
01 -201 0-5240 Advertising
01-2010-5250 Association & Membership Fees
01 -2010-5270 Building Maintenance
01 -2010-527 5 Cleaning Supplies
0'l -20'10-5280 Equ ipment Maintenance
01 -20'10-5285 Communications Eq Maintenance
01 -2010-5290 Grounds Maintenance
01 -201 0-5295 Vehicle Maintenance
01-2010-5300 lnsurance
01-2010-5310 Legal
01-2010-5320 Postage & Courier
01-2010-5330 Training & Education - Fire
01-2010-5335 Training & Education - Emergency Planning
01-2010-5340 Conferences & Seminars
01-2010-5350 Travel
01 -2010-5360 Telephone - Stations
01-2010-5365 Telephone - Chief
01-2010-5370 Sundry
01-2010-5420 Fire Prevention Expense
01 -2010-5425 Public Education
01-2010-5430 911 Dispatching
01-2010-5440 911 Other
01-2010-5450 Automatic Aid Contract
45,738.46
53,488.41
3,529.00
8,573.35
6,285.89
258.67
0.00
'103.62
0.00
1,221.19
2,009.92
7,814.28
11,625.55
0.00
450.00
1,898.20
'144.43
528.53
3,405 14
2,175 36
3,369.12
20,949.28
000
937.44
21,081.29
000
864.77
3,055.02
1 ,910.75
471.79
460.75
350.61
1 ,1 56.37
11,998.62
000
0.00
73.83
64.14
41.96
74.62
59.56
34 49
000
0.00
000
122.12
23 65
91 93
64.50
0.00
62 07
31 .64
28.89
17.62
68.10
72.51
59.47
100.41
0.00
78.',12
97.60
000
28.83
81 .47
63.69
78 63
576
15.58
115.64
71.68
0.00
0.00
61,948.00
83,394.00
8,411.00
11,489.00
10,554.00
750.00
1,000.00
0.00
1,000.00
1,000.00
8,500.00
8,500.00
18,025.00
500.00
725.00
6,000.00
500.00
3,000.00
5,000 00
3,000.00
5,665.00
20,863.00
1,000.00
1,200.00
21,600.00
2,000.00
3,000.00
3,750.00
3,000.00
600.00
8,000.00
2,250 00
1,000.00
16,738 00
4,000.00
2,700.00
215,855.81 65 28 330,662.00
(210,973.94)
Page
65.90 (320,162.00)
Staff Report F2009-39 regarding Financial Report to Septembe...Page 173 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
lllOgl2OOg 9:364M
2008 Year Total 2009 Year To Date
Ac'tualAccount Description Budget Pct Used Total Budget
2020 POLTCE SERVTGES
Revenue
01 -2020-4120 POA Revenues
01-2020-4130 Sundry
01 -2020-4190 Contributions from Reserves
Total Revenue
Expense
01 -2020-5210 Utilities
01 -2020-527 O Building Maintenance
0'l -2020-5290 Grou nds Maintenance
01-2020-5300 lnsurance
01 -2020-5360 Telephone
O'l -2020-5450 Service Contract
01 -2020-5460 Police Services Board
Total Expense
Dept Excess Revenue Over (Under) Expenditures
89,662.02 112.08 80,000.00
411,147.65 704,047.00
(321,485.63)51.52 (624,047.00)
80,864.07
8,797.95
0.00
269.55 30,000.00
0.00 0.00
0.00 50,000.00
677.35
0.00
235.91
168.00
't15.24
406,701,84
3,249.31
21.92 3,090.00
0.00 500.00
94.36 250.00
1 00.00 168.00
19.2',t 600.00
58.40 696,439.00
108 31 3,000.00
58 40
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 174 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 YearTotal 2009 YearTo Date
Account Description Actual Budget Pct Used Total Budget
2O3O CONSERVATION AUTHORITY
Expense
0l-2030-5460 Conservation Authority
Total Expense
Dept Excess Revenue Over (Under) Expenditures
36,176.00 1 00.00 36,1 76.00
36,176.00 100.00 36,176.00
(36,176.00)1 00.00 (36,1 76.00)
Page 10
Staff Report F2009-39 regarding Financial Report to Septembe...Page 175 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
I R""ount
I
Description
2O4(l PROTECTIVE INSPECTION & CONTRO
Revenue
01-2040-4130 Building Permits
01-2040-4140 Septic System Permits & PDC's
01 -20404150 Sundry Revenues
Total Revenue
Expense
01-2040-5100 Salaries & Wages
01-2040-51 10 Statutory Benefits
01 -2040-5'120 Non-Statutory Benefits
01-2040-5170 Supplies
01-2040-5175 Enforcement Costs
01 -2040-5220 Subscriptions & Publication
01 -2040-5240 Advertising
01-2040-5250 Association & Membership Fees
01 -2040-5295 Vehicle Maintenance
01-2040-5300 lnsurance
01-2040-5310 Legal Fees
01-2040-5330 Training & Education
01 -2040-5340 Conferences & Seminars
01-2040-5350 Travel
01-2040-5360 Telephone
01-2040-5370 Sundry
01 -2040-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2008 Year Total 2009 Year To Date
Actual
45,774.00
6,125.00
0.00
Budget Pct Used Total Budget
76.29 60,000.00
87.50 7,000.00
0.00 300.00
51,899 00 77.'12 67,300.00
38,612.87
3,709.42
6,786.98
45.17
9.s9
75.00
0.00
200.00
222.86
902.00
0.00
55.00
9'18.75
60.75
246.98
81.56
2,600.00
64.44
56.28
75.51
4.88
0.00
30.00
0.00
50.00
2',1.70
100.00
0.00
2.20
36.75
6.75
45.74
5.29
100.00
59,920.00
6,591.00
8,988.00
925.00
0.00
250.00
200.00
400.00
1,027.00
902.00
2,500.00
2,500.00
2,500.00
900.00
540.00
1,541.00
2,600.00
54,526.93 59.09 92,284.00
(2,627.93)10.52 (24,984.00)
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 176 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
lllOgl2OOg 9:364M
| ¡""ornt
2008 Year Total 2009 Year To Date
ActualDescription Budget Pct Used Total Budget
2O5O BY-LAW ENFORCEMENT
Revenue
01-20504120 Dog Tag Sales
01-2050-4130 Administration Fees
01-2050-41 50 Recoverable Costs
Total Revenue
Expense
01-2050-5100 Salaries & Wages
01-2050-51 10 Statutory Benefits
01 -2050-51 20 Non-Statutory Benef¡ts
01-2050-5150 Health & Safety Supplies
0l -2050-5170 Supplies
01 -2050-517 5 Enforcement Costs
01 -2050-5240 Advertising
01-2050-5250 Association & Membership Fees
01 -2050-5295 Vehicle Maintenance
01-2050-5300 lnsurance
01-2050-5310 Legal Fees
01-2050-5330 Training & Education
01-2050-5340 Conferences & Seminars
01-2050-5350 Travel
01-2050-5370 Sundry
01-2050-5450 Service Contract
01-2050-5470 Dog Tags - Licensing Agent
0'l-2050-5475 Dog Tags - Supplies
Total Expense
Dept Excess Revenue Over (Under) Expenditures
16,919.00
50.00
692.50
85.67 19,750.00
0.00 0.00
9.89 7,000.00
17,661 .50 66.02 26,750.00
14,330.47
1,304.49
2,448.08
0.00
364.47
1,540.72
000
389.00
792.47
902.00
8,1 01 .38
415.00
474.00
0.00
30.26
10,440.00
0.00
0.00
52.62
43.54
59.93
0.00
242.98
38.52
0.00
75.53
52.83
100.00
202.53
20.75
31.60
0.00
0.00
67.35
0.00
0.00
27,234.00
2,996.00
4,085.00
200.00
150.00
4,000.00
515.00
515.00
I,500.00
902.00
4,000.00
2,000.00
1,500.00
300.00
0.00
15,500.00
3,500.00
1,000.00
4',t,532.34 59.42 69,897.00
(23,870.84)55 32 (43,',147.00)
Page 12
Staff Report F2009-39 regarding Financial Report to Septembe...Page 177 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 9 Ending SEP 30,2009
l1l0gl209g 9:364M
2008 Year Total 2009 YearTo Date
ActualAccountDescription
2510 ROADS
Revenue
01-251041'10 Grants & Subsidies
01-25'10-4120 Sundry
01-2510-4130 Service Charges
01 -2510-4'140 Permit Fees
Total Revenue
Expense
01-2510-5100 Salaries & Wages
01-251 0-51 10 Statutory Benefits
0'l -251 0-5120 Non-Statutory Benefits
01-2510-5130 Clothing Allowance
01 -2510-5170 Materials
01-2510-5180 Fuel Clearing
01-2510-5185 Vehicle Repairs-Clearing,Other
01 -25'l 0-521 0 Utilities
01 -251 0-5240 Advertising
01-2510-5250 Association & Membership Fees
01 -251 0-5270 Building Maintenance
01 -25'l 0-527 5 Equipment Maintenance
01 -2510-5290 Drainage Assessments - Materials
01-2510-5300 lnsurance
01-2510-5310 Legal Fees
01-2510-5330 Training & Education
01-2510-5340 Conferences & Seminars
0l-2510-5350 Travel
01-2510-5360 Telephone
01-25'10-5370 Sundry
01-2510-6100 Truck I - Salaries & Wages
01-2510-6109 Truck 1 - Fuel
01 -2510-61 '1 0 Truck 1 - Repairs & Maintenanc
0 l-2510-61 l2 Truck 2 - Repairs & Maintenance
01-251 0-61 'l 3 Truck 2 - Fuel
01-2510-6120 Truck 4 - Salaries & Wages
01-2510-6129 Truck 4 - Fuel
01-2510-6130 Truck 4 - Repairs & Maintenanc
01-2510-6140 Truck 5 - Salaries & Wages
01-2510-6149 Truck 5 - Fuel
01-2510-6150 Truck 5 - Repairs & Maintenanc
0'l-2510-6160 Deere Tractor 12 - Wages
01-25'10-6170 Deere Tractor 12 - Repairs & Maint
01-2510-6200 Grader 6 - Wages
01-2510-6209 Grader6 - Fuel
01-2510-6210 Grader 6 - Repairs & Mainten
01 -25'10-6220 Grader 7 - Wages
01 -2510-6229 Grader 7 - Fuel
0 l-251 0-6230 Grader 7 - Repairs & Maintenan
01-25'10-6240 Case Loader 13 - Wages
01-2510-6249 Case Loader 13 - Fuel
186,825 21
9,743 57
160 00
1,440 00
Budget Pct Used Total Budget
50.67 368,696.00
0.00 0.00
0.00 0.00
0.00 0.00
198,168.78 53.75 368,696.00
1',t7,781.31
31,982.60
54,218.23
478.30
3,184.94
42,361.38
12.90
16,301 .67
872.92
0.00
16,882.62
11,114.12
840.00
44,589.00
0.00
2,130.00
4,668.86
192.60
1,868.52
2,438.43
552 68
1,561.00
1,393.77
411.74
't75.07
827.42
3,223.02
15,598.83
81 .72
4.30
2,315.03
433.68
4,298.5'l
983.46
2,649.06
3,302.91
2,823.10
372.13
2,603 59
408.60
2,209.17
82.36 143,000.00
67.08 47,678.00
85.32 63,545.00
12.49 3,830.00
33.53 9,500.00
41.33 102,500.00
0.26 5,000.00
79.13 20,600.00
349.17 250.00
0.00 250.00
140.69 12,000.00
277.85 4,000.00
12.00 7,000.00
100 00 44,589.00
0.00 500.00
23.67 9,000.00
311.26 1,500.00
38.52 500.00
74.74 2,500.00
243.84 1,000.00
3.25 17,000.00
0.00 0.00't.35 103,000.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
13Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 178 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
1110912009 9:364M
2008 Year Total 2009 Year To Date
ActualAccountDescription Budget Pct Used Total Budgel
01 -251 0-6250
01 -251 0-6269
01-2510-6270
0 t -251 0-6280
01 -251 0-6289
01 -251 0-6290
01 -251 0-6300
01 -251 0-631 0
01 -251 0-6320
01 -251 0-6329
01 -251 0-6330
01 -251 0-6340
01 -251 0-6350
01 -251 0-6389
01 -251 0-6390
01 -251 0-6409
01 -251 0-641 0
01-2510-6420
01-2510-6429
01 -251 0-6430
01-2510-6440
01-2510-6449
01 -251 0-6450
01-2510-7400
01-2510-74'tO
01-2510-7450
01-2510-7460
01 -251 0-7500
01-2510-7510
01-2510-7520
01 -251 0-7530
01 -251 0-7600
01-2510-7610
01-2510-7620
01 -251 0-7630
01 -251 0-7650
01 -251 0-7660
01-2510-7700
01-2510-7710
01 -251 0-7800
01-25't0-7810
01 -25 1 0-7850
01 -251 0-7860
0r -251 0-7900
01-2510-7950
01 -251 0-8000
01 -251 0-801 0
Case Loader 13 - Repairs & Mainte
Truck 14 - Fuel
Truck '14 - Repairs & Maintena
Deere Backhoel0 - Wages
Deere Backhoe 10 - Fuel
Deere Backhoe 10 - Repairs & Main
Tractor & Mower 11 - Wages
Tractor & Mower 11 - Repairs
Truck 8 - Wages
Truck I - Fuel
Truck 8 - Repairs & Maintenance
Bulldozer 15 - Wages
Bulldozer 15 - Repairs & Maintenance
Truck 17 - Fuel
Truck 17 - Repairs & Maintenance
Truck 9 - Fuel
Truck 9 - Repeirs & Maintenance
Truck 3- Wages
Truck 3 - Fuel
Truck 3- Repairs & Maintenance
Truck 9 - Wages
Truck 9 - Fuel
Truck 9 - Repairs & Maintenance
Bridge Maintenance - Wages
Bridge Maintenance - Material
Culvert Maintenance - Wages
Culvert Maintenance - Material
Weed/Brush/Ditch - Wages
Weed/Brush/Ditch - Material
Catch Basins - Wages
Catch Basins - Material
Hardtop Maintenance - Wages
Hardtop Maintenance - Material
Loosetop Maintenance - Wages
Loosetop Maintenance - Materials
Grading - Wages
Grading - Material
Dust Control - Wages
Dust Control - Material
Safety Devices - Wages
Safety Devices - Material
Sidewalk Maintenance - Wages
Sidewalk Maintenance - Materia
CN Crossing Safety Devices
Road Names
County Roads - Wages
County Roads - Materials
1,921 87
70 56
142.46
180.70
374.62
1,634.25
542.46
671.44
1,422.47
2,789.02
21,642.21
1,474.72
124.43
1,106.02
2,056.01
807.93
2,356.08
1,206.78
3,295.32
'1 8,1 1 6.30
163.44
3,689.98
3,ô76.81
2,888.84
4,611.75
9,701.62
13,002.73
16,187.35
14,445.40
6,866.67
8,466.56
11,331.62
26,471.26
10,652.58
45,866.24
5,946.27
701.25
4,835.61
0.00
5,791.25
12,836.02
457.26
578.07
3,739.77
2,456.12
72,935.53
252,691.24
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0 00
0.00 0.00
0.00 0 00
0.00 0.00
0.00 0 00
0.00 0.00
0 00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
288 88 1,000.00
92.24 5,000.00
97 .02 10,000.00
118.21 1l,000.00
83.01 19,500.00
78.08 18,500.00
68.67 10,000.00
423.33 2,000.00
1',t9.28 9,500.00
129 13 20,500.00
266.31 4,000 00
131.05 35,000.00
33.03 18,000.00
0.00 0 00
60 45 8,000.00
0.00 4,000.00
64.35 9,000 00
91 69 '14,000 00
22.86 2,000.00
9.63 6,000.00
83.1 I 4,500.00
54.58 4,500.00
91.17 80,000.00
87.53 288,696.00
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,001,074.08 84.59 1,183,438.00
98.5s (814,742.00)(802,905 30)
Page 14
Staff Report F2009-39 regarding Financial Report to Septembe...Page 179 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
lllïgl20ïg 9:364M
2008 Year Total 2009YearTo Date
ActualAccount Description Budget Pct Used Total Budget
2520 ROADS - WINTER CONTROL
Revenue
0'l-25204110 Grants & Subsidies
Total Revenue
Expense
01-2520-5'100 Salaries & Wages
01 -2520-517 O Materials
01 -2520-5280 Equipment Maintenance
0'l-2520-5370 Sundry
01-2520-5520 Service Contract - ft Burwell
01-2520-5530 Service Contract - Vienna
01-2520-5540 Service Contract - Straff
01-2520-5550 Service Contract - Eden
01-2520-5555 Service Contract - Richmond
01-2520-5560 Service Contract - Sidewalks
Total Expense
Dept Excess Revenue Over (Under) Expenditures
9,9'17.73 100.18 9,900 00
9,917.73 100 18 9,900.00
65,394.48 55.72 '117,355.00
(55,476.75)51 63 (107,455.00)
13,308.98
29,574.53
4,669.72
0.00
4,677.OO
3,105.00
3,576.00
1,685.00
2,627.00
2,171.25
50.12
73.94
23.95
0.00
51.97
62.10
79.47
56.1 7
105.08
31.02
26,555.00
40,000.00
19,500.00
300.00
9,000.00
5,000.00
4,500.00
3,000.00
2,500.00
7,000.00
Page 15
Staff Report F2009-39 regarding Financial Report to Septembe...Page 180 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
1110912009 9:364M
I
I Account
2008 Year Total 2009 YearTo Date
Ac'tualDescription Budget Pct Used Total Budget
2540 STREET LIGHTS
Expense
01-2540-5520 SLA Port Burwell
01-2540-5530 SLA Vienna
01-2540-5540 SLA Straffordville
01-2540-5550 SLA Eden
01-2540-5560 SLA Corinth
01-2540-5570 SLA Richmond
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
14,612.02
4,338.92
8,847.80
6,109.97
1,403.37
2,090.78
90.42
71.60
62.57
100.82
46.32
69.00
16,160.00
6,060.00
14,140.00
6,060.00
3,030.00
3,030.00
37.402.86 77.15 48,480.00
(37,402.86)77.'t5 (48,480.00)
(1,490,919.25)73.84 (2,019,193.00)
Page 16
Staff Report F2009-39 regarding Financial Report to Septembe...Page 181 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009YearTo Date
ActualAccount Description Budget Pct Used Total Budget
Gategory: 3???
3O1O WATER SYSTEM
Revenue
01 -30'l 0401 0 Water revenues
01-3010-41 10 Grants & Subsidies
01-3010-4120 Water Meters
01-3010-4140 Water Connect Chgs Vienna
0l -3010-41 50 Water penalties
Total Revenue
Expense
01-3010-5100 Salaries & Wages
01-301 0-51 1 0 Statutory Benefìts
01-3010-5120 Non-Statutory Benefits
01-3010-5170 Supplies
01-3010-5175 Tools and Equipment
01-3010-5180 Lab Fees
01-3010-5210 Utilities
01 -301 0-5240 Advertising
01-3010-5250 Association Fees
01-3010-5260 Auditing Fees
01-3010-5280 System Maintenance
01-3010-5295 Vehicle Maintenance
01-3010-5300 lnsurance
01-3010-5330 Training & Education
01-3010-5335 Licences
01-3010-5340 Conferences & Seminars
01-3010-5360 Telephone
01-3010-5370 Sundry
0'1 -301 0-5400 Transfers to Reserves
01 -301 0-5410 Water Quality Management
01-3010-5450 Service Contract - Secondary System
01-3010-551 0 Administrative Overhead
01 -3010-5520 Water Supply
01 -301 0-5620 Water adjustments
Total Expense
Dept Excess Revenue Over (Under) Expenditures
293,025.58
40,041.55
1,750 00
5,658.01
4,715.79
59 63 491,384.00
0.00 0.00
'116 67 1,500.00
100.00 5,658.00
71.00 6,642.00
345,190.93 68.33 505,184.00
56,571 01
5,036.76
7,457.02
1,359.44
1,593.00
3,531.00
1 ,336.1 5
223.18
475.00
1,717 00
3,475.45
595.50
676 00
1,332.62
0.00
1,739.12
876.87
0.00
0.00
525 00
103,747.83
4,848 00
44,493 07
5,800 38
77.73 72,779.00
62.94 8,003.00
68.30 10,9'18.00
33.65 4,040.00
132.75 1,200.00
41.13 8,585 00
68.91 1,939.00
110.49 202.00
94.06 505 00
1 00.00 1 ,717 .00
36.58 9,500.00
49.13 1,2't2.OO
100.00 676.00
102.51 I,300.00
0.00 600.00
49.69 3,500 00
1 15.68 758.00
0.00 101.00
0 00 65,000.00
21.00 2,500 00
48.56 213,667.00
100.00 4,848 00
48.56 91,633.00
0.00 0 00
247,409.40 48.97 505,183.00
97,781.53 9,778,153.00 1.00
Page 17
Staff Report F2009-39 regarding Financial Report to Septembe...Page 182 of 329
2009 07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
'1 1/09/2009 9:364M
2008 Year Total 2009 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
3O2O SEWAGE SYSTEM
Revenue
01-3020-4010 Sewer revenues
01-3020-4125 lnvestment lncome - Sewer Fund
01 -3020-41 30 Septage receiving Charges
01-3020-4150 Sewer penalties
Total Revenue
Expense
01-3020-5100 Salaries & Wages
01-3020-51 10 Statutory Benefits
01-3020-5120 Non-Statutory Benefits
01-3020-5130 Clothing Allowance
01-3020-5170 Supplies - Plant
01-3020-5175 Supplies - Collection
01-3020-5180 Lab Fees
01-3020-5190 Chemicals
01-3020-5210 Ut¡l¡ties - Plant
01-3020-5211 Utilities - Collection System
01-3020-5215 Property taxes
01 -3020-5240 Advertising
01-3020-5250 Association & Membership Fees
01-3020-5260 Auditing Fees
01 -3020-527 O Building/Plant Maintenance
01 -3020-527 5 Odour Control
01 -3020-5280 System Maintenance
01-3020-5285 Equipment Mtce - Plant
01-3020-5290 Grounds Maintenance
01-3020-5295 Vehicle Maintenance
01 -3020-5300 Sludge Haulage/Disposal
01-3020-5305 lnsurance
01-3020-5330 Training & Education
01-3020-5335 Licences
01 -3020-5340 Conferences & Seminars
01-3020-5350 Travel
01-3020-5360 Telephone
01-3020-5370 Sundry
01 -3020-5400 Transfers to Reserves
01 -3020-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
353,789.39 64.33 549,944.00
242,947.07 44j8 549,945.00
110,842.32 (11,084,232.00)(1.00)
350,986.02
0.00
000
2,80337
66.89 524,698.00
0.00 r 1,000.00
0.00 9,500.00
59.07 4,746.00
91 ,670.10
8,864.94
10,578.89
459.',t1
't,704.39
500.72
6,246.52
3,798.32
40,460.10
15,674.35
2,229.00
190.42
0.00
1,750.00
2,720.88
14,928.29
14,248.52
2,213.00
465.00
596.76
11,397.00
0.00
325.00
75.00
1,',t76.62
212.85
2,361.29
0.00
0.00
8,100.00
67.80
59.60
52.16
65.59
77.47
58.91
78.08
65.49
68.79
60.87
50.54
95.21
0.00
100.00
22.67
60.93
142.49
13.41
21.14
49 73
67.04
0.00
16.25
37.50
29.42
133.03
73.79
0.00
0.00
100.00
135,201.00
14,873.00
20,281.00
700.00
2,200.00
850 00
8,000 00
5,800 00
58,813 00
25,750.00
4,410.00
200.00
120.00
1,750.00
12,000.00
24,500.00
10,000.00
16,500.00
2,200.00
1,200.00
17,000.00
5,664.00
2,000.00
200.00
4,000.00
160.00
3,200.00
100.00
164,1 73.00
8,100.00
Page 18
Staff Report F2009-39 regarding Financial Report to Septembe...Page 183 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009 Year To Date
Ac{ualAccount Description Budget Pct Used Total Budget
3O3O WASTE DISPOSAL
Revenue
01-3030-41 10 Grants & Subsidies
01-3030-4120 Sundry
Total Revenue
Expense
01-3030-5100 Salaries & Wages
01-3030-5240 Advertising
01-3030-5450 Service Contract - Waste Dispo
01-3030-5455 Recycling Service Contract
01-3030-5460 Large ltem/Hazardous Waste Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
31,301.66
0.00
130.42 24,000.00
0 00 5,000.00
31,301.66 't07.94 29,000.00
2,163.37
261.76
174,579.42
102,203.63
22,319.34
70.0't 3,090.00
87.25 300.00
69.79 250,146.00
65.64 155,695.00
81.16 27,501.00
301,527.52 69 04 436,732.00
(270,225.86)66.28 (407,732.00)
Page 19
Staff Report F2009-39 regarding Financial Report to Septembe...Page 184 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11l0gt2ÛOg 9:364M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
3510 HEALTH SERVICES
Revenue
01-3510-41 10 Grants & Subsidies
Total Revenue
Expense
01-3510-5100 Salaries & Wages
0 l-3510-51 10 Statutory Benefits
01-3510-5t20 Non-Statutory Benefits
01-3510-5170 Supplies
01-3510-5210 Utilities
01-3510-5270 Building Maintenancæ
01-3510-5290 Grounds Maintenance
01-351 0-5300 lnsurance
01-35'10-5370 Sundry
01-3510-5450 Health Needs
Total Expense
Dept Excess Revenue Over (Under) Expenditures
72,748.50 000 0.00
72,748.50 0.00 0.00
60,396.43
5,484 23
8,652 98
64.12
2,785.54
2J33.67
908.1 0
1,826.00
95.67
5,600.00
0.00
0.00
0.00
0.00
67.61
106.68
90.81
100.00
15.95
0.00
0.00
0.00
0.00
0.00
4j20.00
2,000.00
1,000.00
1,826.00
600.00
0.00
87,946.74 921.29 9,546.00
(15,198.24)159.21 (9,546.00)
Page 20
Staff Report F2009-39 regarding Financial Report to Septembe...Page 185 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
1'll09l200g 9:364M
2008 YearTotal 2009 YearTo Date
Account Description Actual Budget Pct Used Total Budget
3520 CEMETERIES
Expense
01 -3520-5290 Grounds Maintenance
01 -3520-5370 Sundry/lnterest
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
5,827.89
(5,827.89)(16,500.00)
(82,628.14',)19.05 (433,778.00)
39 31
639
21
Staff Report F2009-39 regarding Financial Report to Septembe...Page 186 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
{1lASl2OO9 9:364M
2008 YearTotal 2009 YearTo Date
Account Description Actual Budget Pc{ Used Total Budget
Categoryz 4???
401 O GENERAL ASSISTANCE
Expense
01401 0-5590 General Assistance Grants
Total Expense
Dept Excess Revenue Over (Under) Expenditures
80.21 7,800.00
80.21 7,800.00
(6,256.00)80.21 (7,800.00)
Page 22
Staff Report F2009-39 regarding Financial Report to Septembe...Page 187 of 329
2009.o7 22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
l1109/2009 9:364M
I
o""o,n,Description
2008 Year Total 2009YearTo Date
Ac,tual
I
Budget Pct Used Total Budget I
4510 PARKS & RECREATION
Revenue
01-4510-4110 Grants & Subsidies
Total Revenue
Expense
01-451 0-51 00 Salar¡es & Wages
01-4510-5105 Wages - Festival Support
01-4510-51 10 Statutory Benefits
01-4510-5170 Supplies
01-4510-5210 Utilities
01 451 0-5240 Advertising
01 4510-527 O Building Maintenance
01 -4510-5280 Equipment Maintenance
01-4510-5290 Grounds Maintenance
01-4510-5300 lnsurance
014510-5370 Sundry
01-4510-5590 General Assistance
01-4510-5600 Canada Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
I ,1 50.00 44.23 2,600.00
1 ,1 50.00 2,600.00
15,078.29
479.60
0.00
0.00
2,430.08
224.76
0.00
1,902.05
I,O72.OO
9,455.00
298.42
0.00
1 ,1 98.46
69.18
0.00
0.00
0.00
78.64
224.76
0.00
380.41
60.28
100.00
59.68
0.00
108.95
21,795.00
0.00
3,992.00
500.00
3,090.00
100.00
'1,000.00
500.00
13,390.00
9,455.00
500.00
500.00
1,100.00
39,138.66 69.99 55,922.00
(37,e88.66)71.24 (53,322.00)
Page 23
Staff Report F2009-39 regarding Financial Report to Septembe...Page 188 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
4520 COMMUNITY CENTRE.STRAFF
Revenue
01-45204120 Sundry Revenue
01-4520-4130 Rentals
01-4520-4140 Mix
Total Revenue
Expense
014520-5100 Salaries & Wages
01 -4520-5'1 1 O Statutory Benefits
014520-5170 Supplies
01-4520-5210 Utilities
01 4520-5240 Advertising
01 4520-527 O Building Maintenance
01 -4520-5280 Equipment Maintenance
01 4520-5290 Grounds Maintenance
014520-5300 lnsurance
014520-5360 Telephone
01-4520-5370 Sundry
01-4520-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
9,188.58 54.05 17,000.00
41J96.78 59.18 69,616.00
(32,008.20)60 83 (52,616.00)
62.33
7,830.00
1,296.25
0.00 0.00
62.64 '12,500.00
28.81 4,500.00
7,538.58
437.6s
1,990.23
13,342.86
64.00
615.48
956.77
3,072.25
4,436.00
289 41
370.55
8,083.00
69.22
51.19
39.80
61.69
0.00
18.65
31.89
55.86
100.00
144.7',\
41.17
58.1 3
10,890.00
855.00
5,000.00
21,630.00
0.00
3,300 00
3,000.00
5,500.00
4,436.00
200.00
900.00
13,905.00
Page 24
Staff Report F2009-39 regarding Financial Report to Septembe...Page 189 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11l09l209g 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
4530 COMMUNITY CENTRE.VIENNA
Revenue
01-4530-4130 Rentals
Total Revenue
Expense
01-4530-5100 Management Contract
0'14530-5170 Supplies
01-4530-5210 Utilities
01-4530-5240 Advertising
01 -4530-5270 Building Maintenance
0l -4530-5280 Equipment Maintenance
0l4530-5290 Grounds Maintenance
01-4530-5300 lnsurance
0 l-4530-5360 Telephone
01-4530-5370 Sundry
01-4530-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expendítures
5,610.00 53.43 10,500.00
5,610.00 53.43 10,500.00
29,870.79 57.69 51,774.00
(24,260.79)58.78 (41,274.00)
7,095.77
705.1 I
6,737.87
64.00
2,48'1.67
983.20
2,292.70
4,436.00
325.44
121.96
4,627.00
74.69
35.26
50.32
0.00
53.95
32.77
65.51
100.00
33.90
24.39
46.79
9,500.00
2,000.00
13,390.00
0.00
4,600.00
3,000.00
3,500.00
4,436.00
960.00
500.00
9,888.00
Page 25
Staff Report F2009-39 regarding Financial Report to Septembe...Page 190 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 9 Ending SEP 30,2009
'l1lO9l2OO9 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
4535 EDEN COMMUNITY CENTRE
Revenue
01-4535'4130 Rentals
Total Revenue
Expense
01-4535-51 80 Equipment Maintenance
01-4535-5210 Utilities
01-4535-5270 Building Maintenance
01-4535-5290 Grounds Maintenance
01.4535-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,873.63
3,873.63 7,695.00
7,730.75 47.65 16,225.00
(3,857.12)45.22 (8,530 00)
50.34 7,695.00
50 34
0.00
4,820.75
0.00
880.00
2,030.00
0.00
72.01
0.00
44.00
100.00
2,000.00
6,695.00
3,500.00
2,000.00
2,030.00
Page 26
Staff Report F2009-39 regarding Financial Report to Septembe...Page 191 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
4540 LIBRARIES
Revenue
01-45404130 Lease Revenues
Total Revenue
Expense
01 4540-52'10 Utilities
01 -4540-5270 Building Maintenance
01'4540-5290 Grounds Maintenance
01 -4540-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
33,01 1.76 51 .73 63,816.00
33,011.76 51 .73 63,816.00
7,472.65
5,293.10
1,592.82
2,154.00
65.95 11,330.00
68.30 7,750.00
63.71 2,500.00
100.00 2J54.00
16,512.57 69.57 23,734.00
16,499.19 41.16 40,082.00
Page 27
Staff Report F2009-39 regarding Financial Report to Septembe...Page 192 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
'1110912009 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
4550 MUSEUMS BAYHAM
Revenue
01-4550-41 10 Grants & Subsidies
01-4550-4120 Sundry
01 -4550-41 30 Admissions
01-4550-4170 Children's Programs
01-4550-4180 Fundraising
01-4550-4185 Donations
01 -4550-41 90 Contributions from Reserves
Total Revenue
Expense
014550-5100 Salaries & Wages
01-4550-5110 Statutory Benefits
01-4550-5170 Supplies
0l-4550-5180 Fundraising expense
0l-4550-5190 Children's Programs
01-4550-5210 Utilities
01 -4550-5240 Advertising
01-4550-5245 Marketing
01-4550-5250 Memberships (EON)
01 -4550-527 O Building Maintenance
01-4550-5280 Equipment Maintenance
01-4550-5290 Grounds Maintenance
01 -4550-5300 lnsurance
01 -4550-5340 Conferences & Seminars
01-4550-5350 Travel
0'l -4550-5360 Telephone
014550-5370 Sundry
01-4550-5400 Transfer to Reserves
01-4550-5450 Contracted Services
01 -4550-5600 Special Project
01-4550-5610 Special Events
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
18,591.19
687.01
6,670.93
448.00
935.00
2,012.73
0.00
245.92
17',\.75
83.39
89.60
12.38
'134.18
0.00
7,560.00
400.00
8,000.00
500.00
7,550.00
1,500.00
500.00
29,344.86 112.82 26,010.00
38,504.06
3,084.20
513.41
'1,661.28
326.94
6,017.99
't,529.76
0.00
135.00
6,946.70
'178.20
I,933.41
2,596.00
0.00
0.00
1,352.38
66.36
0.00
0.00
27't.58
0.00
101 .1 1
79.22
25.67
41 .79
65.39
46 74
50.99
0.00
24.55
'119.77
11.88
55.24
100.00
0.00
0.00
90.1 6
6.64
0.00
0.00
54.32
0.00
38,080.00
3,893.00
2,000.00
3,975.00
500.00
12,875.00
3,000.00
2,500.00
550.00
5,800.00
1,500.00
3,500.00
2,596.00
400.00
400.00
1,500.00
1,000.00
5,075.00
3,000.00
500.00
500 00
65,117.27 69.91 93,'144.00
(35,772.41)53.29 (67,134.00)
(123,643.99)64.87 (190,594.00)
Page 28
Staff Report F2009-39 regarding Financial Report to Septembe...Page 193 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11l09l200g 9:364M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
Categoryl 5???
5O1O PLANNING & DEVELOPMENT
Revenue
01-5010-41 10 Grants & Subsidies
01-50104120 Sundry Revenue
01-50104130 Zoning Certificates
01-5010-4140 Zoning Charges
01-5010-4150 OPA Fees
0l-5010-4160 MinorVariance Fees
01-5010-4170 Site Plan Fees
01-5010-4180 Plan of Subdivision Fees
01-5010-4190 Development Agreement Fees
Total Revenue
Expense
01 -5010-5'100 Salaries & Wages
01 -5010-51 10 Statutory Benefits
01-5010-5120 Non-Statutory Benefits
01-5010-5'1 70 Supplies
0'l-501 0-5240 Advertising
01-5010-5250 Association & Membership Fees
0l-5010-5310 Legal Fees
01-5010-5320 Postege & Courier
01 -501 0-5340 Conferences & Seminars
01-5010-5350 Travel
01-5010-5370 Sundry
01-5010-5450 Consulting Fees
Total Expense
Dept Excess Revenue Over (Under) Expenditures
6,289.00
123.00
1,365.00
17,704.94
(1,000.00)
1,000.00
0.00
2,000.00
0.00
0.00
0.00
68 25
147.54
(50.00)
33.33
0.00
100.00
0.00
0.00
0.00
2,000.00
12,000.00
2,000.00
3,000.00
4,000.00
2,000.00
500.00
27,481.94 107.77 25,500.00
37,396.14
3,558.56
6,261.67
0.00
2,850.48
320.00
8,624.00
'192.69
0.00
153.45
0.00
14,007.86
70.25
60.77
78.42
0.00
63.34
96.97
287.47
96.35
0.00
76.73
0.00
60.90
53,235.00
5,856.00
7,985.00
400.00
4,500.00
330.00
3,000.00
200.00
500.00
200.00
200.00
2s,000.00
73,364.85 73 80 99,406.00
(45,882.91)62.08 (73,906.00)
Page 29
Staff Report F2009-39 regarding Financial Report to Septembe...Page 194 of 329
2009.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 9 Ending SEP 30,2009
'11109/2009 9:364M
2008 Year Total 2009 YearTo Date
ActualAccount Description Budget Pct Used Total Budget
5012 BUSINESS & COMMERCE
Revenue
O1-50124'l7O Lease Revenues
Total Revenue
Expense
01 -5012-521 0 Utilities
01 -501 2-5240 Advertising
01 -50'l 2-527 0 Beautification
01 -50'12-5290 Grounds Maintenance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
600 00 58.25 1,030.00
600.00 58.25 1,030.00
0.00
352.72
1,830.11
800 75
0.00
176.36
73 20
0.00
500.00
200.00
2,500.00
0.00
2,983.58 9324 3,200.00
(2,383.58)'109.84 (2,170.00)
Page 30
Staff Report F2009-39 regarding Financial Report to Septembe...Page 195 of 329
2009.o7.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 9 Ending SEP 30,2009
11/09/2009 9:364M
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
5015 TOURISM & MARKETING
Revenue
01-501541 l0 Grants & Subsidies
01 -501 5-4120 Sundry Revenues
01-5015-4170 Lease Revenues
Total Revenue
Expense
01-5015-5100 Salaries & Wages
01 -5015-51 10 Statutory Benefits
01-5015-5210 Utilities
01-5015-5215 lnterpretive Centre Operations
01-501 5-5230 Brochures
01 -501 5-5240 Advertising
01-5015-5245 Promotional ltems
01-5015-5250 Associations & Memberships
01-5015-5260 Festivals
01 -501 5-527 O Beautifi cation
01-5015-5290 Beach Maintenance
01-5015-5340 Conferences & Seminars
01-5015-5350 Travel
01-5015-5370 Sundry
01 -501 5-5600 Special Projects
Total Expense
Dept Excess Revenue Over (Under) Expenditures
5,360.00
30,330.41 64.46 47,055.00
(24,970.41)61.57 (40,555.00)
2,500.00
1,060.00
1,800.00
71.43
0.00
60.00
3,s00.00
0.00
3,000.00
82.46 6 500 00
9,292 59
3',18.42
4,693 67
965.73
1,985.84
5,829.70
0.00
130.00
3,184.00
544.32
2,770.39
0.00
'15.75
600.00
0.00
1 06.1 4
0.00
69.02
24.45
66.19
72.87
0.00
28.89
79.60
90.72
34.63
0.00
0.00
240.00
0.00
8,755 00
0.00
6,800.00
3,950 00
3,000 00
8,000 00
500 00
450 00
4,000 00
600 00
8,000.00
250.00
0.00
250.00
2,500 00
Page 31
Staff Report F2009-39 regarding Financial Report to Septembe...Page 196 of 329
2409.07.22 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period I Ending SEP 30,2009
l1l0gl200g 9:364M
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pcl Used Total Budget
5O2O ENVIRONMENTAL SERVICES
Revenue
01-50204í 10 Grants & Subsidies
01-50204140 Tile Drain Charges
Total Revenue
Expense
01-5020-5100 Salaries & Wages
01-5020-5102 Richmond Water - Wages
01-5020-51 10 Statutory Benefits
01-5020-5120 Non-Statutory Benefits
01-5020-51 70 Supplies/Stock
01-5020-5260 Professional Services
01 -5020-527 O Water Sampling
01-5020-5380 Tile Drain Debt Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
178.38 '10,604.00
25,722.09 s1.23 28,196.00
(17,592.00)
11,165.32
680.80
1,072.14
't,649.32
0.00
3,895.00
1,656.00
5,603.51
78.85
0.00
68.86
77.65
0.00
389.50
55.20
99.99
14,161.00
0.00
I,557.00
2,124.0O
750.00
I,000.00
3,000.00
5,604.00
Page
Staff Report F2009-39 regarding Financial Report to Septembe...Page 197 of 329
Municipality of Bayham
Capital Budget
2008
Unlin¡nced or
NotesProiecf{cfunl to Drte Reserue Alloc Budqet Revenues Source
- Comnuter Enriomenl t0,225 I 2,00c 15 sale oflaotoo
t0 t50 comDuter rcsewe
- Mmicioal offce- somd svstem 5.00c
Vehicles
- Pumper/rescue mit
Building
110,0!!
1
330,675 1 it0
4,91
4,61
tue¡ppg¡q!¡s r9s-
Port Bwell Station 25,000
l 1,000
Maj o r E_qlip m en! Ren era I
Pagers (10)
Radios
Bunker Geæ
4,eiil
¿¡ìil
füe com eouio res
fi¡e com¡n equiD res
3,334
louioment Purcbose
- Pickup Truck 30.00(
- Sweeoer for loader 21.708 ló-00t 21.708 road eouio ¡es
- Tractor Mower 89,4'18 70,00(89,478 road eouiD res
- Hot Patcher 25.00(
- trench box split with ilw 3.333
- sale ofeouiDmeût 2.07
{sDhalt Proiects
- Eden/Schafer intersection 30.00c
- Alwtrd Sheet 402 25,00c
- Green l,ine lsectionsl 30,00c
- Jackson Line west fsections)30,00c
- Newton Street Milton to Victoria)10 00r
lravel ProiecLs
- Tollsate &isht to Tuûiel)3.061 50.000
Murav ( I albot to Eden)2-007 30.00c
- Somers lEden to south end)30-00c
- Owl Caee Line (culvef)6 629
Tar & Chio Resurface
- Boms Road llisht to Câltonl 32.000
- Best (Cutloden to Talbot)50,000
New Tar & Chio Surface
- Mitchell Road lJackson to Heritse)102.296 90.000 \02.296 road construction res
- Tolìsate (Calton to Lidil)24,647 ó0,000 24-64'l road construction res
- Lisht Line (comDlete 2008)3 1.043 r0,000 3r,043 road construction res
Ither
- Guard rails (700 ft)r s-000
- Works Buildine 2s 00
- Salt Containment Shed 90.353 t80.000 46.000 infia reserve
44,353 gas tax fesere
ìidewalks
- New 20,000
ìtreet Liehts
1a ÁÃ1 I fì ônfl
1v09t2009
Staff Report F2009-39 regarding Financial Report to Septembe...Page 198 of 329
Municipality of Bayham
Capital Budget
2008
PLojeet Actuel to Date Reserue Alloc Budqet Notes Revenues Source
new ms æ reouired 10.00(
- Hvdrânl R 3,80(
- a,rh Sf^ñ/R^d Pênlr 6.00(
- main water valve replâcemenl 35^00(
- otters edqe metef reDlacement 5.94(6,00(5.940 water reserve
- trench box - solit between wâter.waste & roads 3.33:
25 1.909 2.t62.845 450 :endss
hench & roads 333:
rebuilds 20,00(4.868 sewer reserve
stoooers for manholes in flood area 7 15,00(7290 sewer reserve
Union St DùnD stâtion reoairs 9 r 0.00(9,688 sewer reseroe
ætuator 600
UVrebuild 17 22,oo|17.719 sewef feserve
Black Bridee main 32,00(
air blower rebuilds 5 3,60(s.92 sewer reserve
hytlro su¡ge protection at plant 15,00r
5,80(
2,50(
Continsencv Pmos
- aêñtâûê ré.êiuiño faßìlitu 64-6s5 490-3'.t2 64,655 mexnended 08
Car port, soffit 10,000
- Pl¡w rnnd e 40.00c
- Richmond 2.9't7 2,971 rark rcs fimd
- Vienna Buildins 30.000
- ShaffBlds rmf 6-54(
(irrvchôrô 109
- Ec Dev - Sims 1?-90(
lWind Towe¡ Kiosk 1,30(
Staff Report F2009-39 regarding Financial Report to Septembe...Page 199 of 329
Municipality of Bayham
Capital Budget
2008
Proiect Actual to Date Reserve Alloc Budset Notes Revenues Source
- Asset Managemenl 14,873 8.65(865 COMRIF
- Official Plan review t2,340 5,00(
- Zonins review 10,00(
Sewer caDac¡ty study \-4t7 1,417 sewer reserye
SCC. Enersv cons Srudy. initiatives 7,50(
- VCC- chairs 3.411 l-50()hairs & tables
- VCC- oaint main hall 6 00(
- Cemeteû sims 2.298 5.00(2298 mexoended 08
- Cultural Plan Comoletion 2.462
Beach oarkine baniers l-20(
Beach oroiects ie oath I 99t
- Picnic Tables (15)/beach equipment 2,r34 2,60(
- Fe¡sihilitv st¡rdv annlication 6.283
- LPRCA soecial oroiect 7 886 7.88(
- New Drainase works 4.874 19,30(4.87 4 mexpended 08
- Moore Bridge 864
- Enviromental assess (Fabco)889
9s3.206 0 4.314.974 628.159
Staff Report F2009-39 regarding Financial Report to Septembe...Page 200 of 329
Proiect
- Resewe for Working Capital
- Trfto Comp. Reserve
- Apparatus Reserve allocation
- Annual Remuneration resewe
- Building renewal reserve
- Major equipment reserve
- Vehicle Reserve
- Vehicle Resewe
- Gas Tax Reserve
- EquipmentReserve
- Road Reconstruetion Resewe
Actual to Date
Cash Requirements
2008 Budget
219,943
25,000
Notes
7,824
2 I 5,856
t0,493
Revenues
- Trail Improvements (reserve)
- Park Improvements
- Playground Equipment
- Reserve
- Reserve
- Building Renewal Reserve
2,300 Friends ofEdison - donation
Staff Report F2009-39 regarding Financial Report to Septembe...Page 201 of 329
Proiect Actual to Date
Cash Requirements
2008 Budget
1,103,500
Revenues Notes
TOTAL
19,035 donations
496,779
Staff Report F2009-39 regarding Financial Report to Septembe...Page 202 of 329
Rural Ontario
Municipal Association Representing Rural Ontario
September 2,2009
Brenda Gibbons
Ad m inistrative Assistant
Municipality of Bayham
P.O, Box 160,9344 Plank Road
Straffordville, Ontario NOJ 1Y0
Dear Ms. Gibbons:
Thank you for sending ROMA a copy of your resolution dated May 12,2009, regarding
changing the term of office from a four-year to a two-year term for its Board of
Directors, Chair and Vice-Chairs. The process to amend is set out in the enclosed
Rules and Procedures for the Conduct and Operation of ROMA.
It specifies that any amendment to a rule of procedure can only occur at an Annual
General Meeting. lt also provides that a petition of any five ROMA members if
received by the ROMA Board not less than 30 days in advance of the Annual General
Meeting would put a proposal for amendment before the AGM. After receiving this
petition, we would be place a motion in this regard before the next ROMA Annual
General Meeting, which will occur on February 23 at the 2010 OGRA/ROMA
Conference.
Feel free to contact me for further correspondence on this issue. Thank you for your
interest and continued membership in ROMA.
Yours truly,
l-
flü'*,f',.,\Pt
Allen Taylor
ROMA Chair
Rural Section of the Association of Municipalities of Ontario
200 University Ave., Suite 801 Toronto, Ontario M5H 3C6 Website: www.roma.on.ca E-mail: amo@amo.on.ca
Toll-Free: 1-877-426-6527 * Tel: (416) 971-9856 * Fax: (416)971-6191
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 203 of 329
Page 204 of 329
RULES AND PROCEDURE FOR THB CONDUCT AND OPERATION
OF TIIE
ROMA (THE RURAL SECTTON OF AMO)
OF TIIE
ASSOCIATION OF' MUNICIPALITIES OF ONTARIO
Approved at the ROMA Annual General Meeting
OGRA/ROMA Conference
FEBRUARY 27,2007
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 205 of 329
TABLE OF CONTENTS
NAME
OBJECTS
I{EAD OFFICE
MEMBERSHIP OF ROMA
OFFICERS AND BOARD MEMBERS
BOARD TREASURER
DUTIES OF THE OFFICERS AND THE
ROMA BOARD
COMMITTEES
ANNUAT MEETING
SPECIAL GENERAL MEETINGS
GENERAL ADMINISTRATIVE PROVISIONS
AMENDMENT OF THE RULES OF PROCEDIIRE
PAGE
l
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
Page 3
Page 3
Page 3
Page 3
Page 3
Page 5
Page 5
Page 6
Page 7
Page 8
Page9
Page 9
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 206 of 329
1. NAME
This section, to be known as the Rural Ontario Municipal Association, referred to
hereinafter as ROMA, shall be recognized as the Rural Section of the Association of
Municipalities of Ontario, hereinafter referred to as AMO.
If it appears thatapart of the following Policy Statement is in conflict with the governing
rules of AMO, the interpretation of the AMO By-laws are to have precedence.
2. OBJECTS
ROMA agrees with and will promote the AMO By-laws and will attempt to provide an
effective avenue for the expression of the rural municipal view-point to other levels of
government anil other appropriate bodies.
3. HEAD OFFICE
The offices of ROMA shall be at the AMO offices and meetings shall be held at that
location or such other place as shall be determined by the ROMA Board.
4. MEMBERSHIP OF ROMA
(a) Qualified members of ROMA shall be those Ontario municipalities that
deem themselves to have a rural interest.
(b) Associate Members
Associate Members shall be any persons or groups interested in municipal
affairs, who through related experience may make a contribution to the
benefit of the Section, and who are admitted by the ROMA Board. Such
associate members shall have the privilege of the floor at the Annual
Conferences, but will not be entitled to vote nor shall they be entitled to
have any representative elected to any office of ROMA.
(c) Honorary Life Members
The ROMA Board by resolution, may name persons to be honorary
members of ROMA. An honorary member may participate in proceedings
but shall not be entitled to a vote except in the case where such honorary
member is a representative from a member municipality.
5. OFFICERS AND BOARD MEMBERS
(a) Officers
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 207 of 329
(b)
The Officers shall be: the Char.,1't Vice-Chair, 2nd Vice-Chair,Immediate
Past Chair, Board Treasurer and the Chair of the AMO Rural Caucus.
Board
(Ð
1.
2.
J.
There shall be a ROMA Board which will be comprised of the
following:
The Officers.
A representative of each of the nine designated Zones of the
Section as elected in February.
Such elected members of the Rural Caucus on the AMO Board of
Directors as are not already members of the ROMA Board by
virtue of 1) and 2) above.
The ROMA Board may at the first meeting following the Annual
General Meeting of ROMA name an additional qualifred person to
the Board who shall be known as the Member atLarge.
(iÐ
(c) Elections
(iiÐ
The Zone Representatives shall be elected at the Annual
Conference immediately following each municipal election and
shall hold office for aperiod offouryears.
At the meeting held at the conclusion of the Annual Conference, or
at the first regular Board Meeting held thereafter, the Board shall
choose from its number, persons to serve as the Chairperson of the
Board, and as the first and second Vice-Chairpersons of the Board
and such persons shall serve in that position for a period of one
year at a time.
The Rural Caucus of the AMO Board shall consist of such number
of persons as shall be determined by the AMO By-laws.
Vacancies
In the event of a vacancy occurring in the office of Chair or 1't Vice-Chair,
the next ranking officer shall fill the vacancy and the ¡sm¿ining vacancy
among the Officers shall be frlled by the appointment of the Board f¡om
among its members. Vacancies in the remaining Board shall be frlled by
the Board by appointment from among the members of the Zone inwhich
the vacancy occurs. If, in the opinion of the Board, the remaining term of
office is such that it does not warrant appointment, then the vacancy may
(Ð
(iÐ
(d)
4
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 208 of 329
remain until the next Annual Conference, at which time it shall be filled
through the election process.
6. BOARD TREASURER
(a) The Board Treasurer shall be appointed by and hold offrce at the direction
- of the ROMA Board. The Board Treasurer shall be a member of the
ROMA Board and shall be charged with the general financial affairs of the
Section.
(b) The Board Treasurer shall receive an honorarium, the amount of which
shall be determined by the ROMA Board annually.
(c) The Board Treasurer shall prepare an annual budget for ROMA and shall
see to the general administration of the budget. The Board Treasurer shall
cause to be presented annually to the ROMA Annual Conference, a
statement of revenues and expenditures.
7. DUTIES OF' THE OF'F'ICERS AND TIIE ROMA BOARI)
(a) It shall be the duty of the ROMA Board to put into effect the will of AMO
as expressed by by-law or resolution at the A¡nual General Meeting or
any other special meeting of the membership.
(b) In administering the affairs, the ROMA Board shall respect the AMO By-
laws and shall be supportive of the directions and intent as expressed
therein.
(c) The ROMA Board Chairperson shall, when present, preside at all
meetings of the delegates and of the Board. The Chair shall also be
charged with the management and supervision of the affairs of the ROMA
Board.
(d) Meetings
(Ð The Board shall meet at the time of and prior to the ROMA annual
meeting and shall hold such other meetings as may be called for by the
Chair. In the absence of the Chair, or in the case of a vacaîcy in the
office, the meeting shall be called by the next ranking Officer of the
Section on the direction, in writing, of the majority of the members of the
Board.
(iÐ At least five days notice of the time, place and purpose of all
meetings of the ROMA Board shall be given to each member of the
ROMA Board. Such notice may be given in person, by telephone or by
mail, or by email of fax.
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 209 of 329
(e)
(Ð
Upon notification of a meeting, as noted above, a majority of the ROMA
Board members shall constitute a quorum at such meetings.
The ROMA Board shall have the power to approve budgeted expenditures
or such other expenditures, the monies for which have been arranged by
the ROMA Board and necessary to carr¡r out the business or general
welfare.
The ROMA Board may enter into agteements for special projects within
the limits of the f,rscal arrangements.
The ROMA Board shall at its fust meeting following the Annual Meeting
or as soon thereafter as possible, name those members who shall represent
the Association on other activities or on any committee on which it is
necessary or advantageous to have members appointed.
Expenses of ROMA Board Members
The Board may authorize the reimbursement of out-of-pocket expenses
incurred by persons acting on behalf of ROMA when such expenses are
not assumed by a municipality or other organization or agency. The
Board shall not be reimbursed for attending the Annual Meeting of
ROMA or AMO.
COMMITTEES
Chair's Committee
There shall be a Chair's Committee consisting of the Off,rcers of
the ROMA Board. The Chair's Committee shall be the goveming
body between meetings of the Board and shall report all business
transacted at its meetings to the next meeting of the Board. The
powers of the Chafu's Committee shall exclude those powers
assigned to the Board with respect to the fiscal policies of ROMA.
Special Committees
The ROMA Board may annually appoint such special committees
as it deems to be necessary and in the general interest of ROMA
and its membership. A resolution to appoint such a committee
shall include the terms of reference for the proposed committee,
the name of the person to act as Chair, as well as the names of the
persons to serve as members of the committee. The Board may
delegate its authority with respect to the appointment of committee
(e)
(h)
(Ð
8.
(a)
(b)
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 210 of 329
personnel to the Chair or the Chair's Committee. A quorum of any
special committee shall be the majority of the members appointed.
9. ANNUAL MEETING
General
There shall be an Annual Meeting of ROMA which shall take place at the
Annual Conference and at least thirty days notice shall be given to the
mémbership of such dates and place designated for holding the Annual
Meeting.
Representation (Voting delegates)
Each qualified member municipality shall be entitled to send such
representatives to the Annual Conference as the member municipal
council may appoint and each delegate so authorized to affend shall be
entitled, upon payment of a registration fee, to the privilege of the floor
and shall be entitled to vote.
Quorum
At all Annual Meetings, those voting delegates present shall constitute a
quorum for the transaction of ROMA business.
Voting at Annual Meeting
(Ð Voting shall be by a show of hands of those entitled to vote and the
Chair's decision as to whether or not a motion is won or lost is
final, unless immediately upon the decision of the Chair being
declared, ten or more voting delegates then present, by standing,
demand a standing vote, whereupon the Chair shall put again the
same question to the Annual Meeting to be decided by a count of
. those standing in favour of and against the motion. The results of a
standing vote shall be final, Notwithstanding the foregoing, the
Chair of the session may at any time order that the maffer before
the Amual Meeting be determined by standing vote.
(iÐ In all cases where the votes ofthe delegates thenpresent are equal
for and against the question, the motion shall be lost, and it shall be
the duty of the Chair to so decla¡e.
(iiÐ In addition to the foregoing, the ROMA Board may establish
additional procedures to facilitate the orderly procedure of ROMA
business during the Annual Meeting. Any such additional
procedures shall not conflict with these Rules of Procedure.
(a)
(b)
(c)
(d)
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 211 of 329
10.
(e) Nominations and Elections
(Ð Not less than three months prior to the date of the Annual General
Meeting, the Board shall ensure that a call for nominations is sent
out to the membership.
(iÐ Nominations are to be received not later than 30.days prior to the
holding of the Annual General Meeting and no nominations will be
accepted thereafter.
(iiÐ SubjecJ to the foregoing, ROMA shall prescribe the manner of
receiving nominations, holding elections, including the forms to be
used, the method of voting and such rules and procedures
pertaining thereto, so as to ensure the fai¡ and proper conduct of
nominations and elections. Copies of the procedures as prescribed
by the ROMA Board shall be distributed to the delegates prior to
the Annual Meeting together with a Nominations Report.
SPECIAL GENERAL MEETINGS
(b)
(c)
(a)
(d)
(e)
Special General Meetings of ROMA may be called at any time by a
majority vote of the ROMA Board and the ROMA Board shall call such a
meeting on receipt of a request in writing speciffing the nature of the
business to be transacted and submitted by at least fifty (50) of the
members in good standing for the current year.
A notice shall be sent to every member of ROMA at least two weeks
before the time appointed by the Board for a Special General Meeting and
such notice shall speciff the place where such meeting shall be held and
the nature of business to be transacted and no other business shall be
transacted at such Special General Meeting.
At any Special General Meeting, those voting delegates present shall
constitute a quorum.
A decision of a Special General Meeting shall have the same force and
effect as a decision taken at an Annual Meeting.
All voting rights, voting procedures and so forth, as are generally
contained within the Rules of Procedure relating to Annual Meetings of
ROMA shall be in force during any such Special General Meeting, except
that the Board may prescribe that voting on questions shall be by ballot.
The manner of holding such balloting, including the forms to be used, the
method of voting and the rules of procedure pertaining thereto, shall be
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 212 of 329
11.
prescribed by the Board and shall be distributed to the delegates upon
registration at such Special General Meetings.
GENERAL ADMINISTRATIVE PROVISIONS
(a) Fiscal Year
Unless otherwise ordered by the ROMA Board, the fiscal year of
ROMA shall commence on the first day of January and end on the
thirty-first day of December in each year.
Association Zones
(Ð For the purposes of ROMA, the Province of Ontario shall
be divided into membership zones as may be determined by
the ROMA Board from time to time, and as ratified by the
members of ROMA at the next succeeding Annual
Meeting.
(iÐ For the purposes of the Annual Meeting or any Special
General Meeting, a list and description of the ROMA
Zones shall be distributed to the delegates upon the call for
nominations.
t2.AMENDMENT OF THE RULES OF PROCEDURE
(b)
(a)
(b)
The Rules of Procedure of ROMA may be amended, supplemented or
repealed only at an A¡nual Meeting of ROMA.
Proposals for amendment, supplement or repeal may be introduced at the
Annual Meeting by either resolution of the ROMA Board or by petition of
any five members of ROMA but only if not less than thirly (30) days
notice of the proposal or proposals has been given to the ROMA Board.
Upon the coming into force of these Rules of Procedure, all former Policy
Statements of ROMA shall cease to have any effect but nothing herein
shall derogate from the validity of anything done under their authority.
(c)
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 213 of 329
10
Correspondence dated September 2, 2009 from Rural Ontario Mu...Page 214 of 329
?
Municipal Offrce
Attention: Lynda Millard
9344PlankRd, Box 160
Straffordville, ON
NOJ lYO
Lt3
To the Council of the Municipality of Bayham,
My name is Jon Krohe and I am asking for permission for a wedding ceremony at
Memorial Park in Port Burwell. I was born and raised in the areaand remember Port
Burwell being avery special place for my family. The date for the ceremony would be
for the 25n of September 2010 and would take place approximately at 3pm. The
ceremony would be roughly a half an hour. In attendance there will be approximately
150 people. There would most likely be some music at the beginning and at the end of
the ceremony. My bride to be (Erin Winter from Ilderton) and I will be traveling to
South Koreato teach English from August 12th 2009 toAugust 20ú 20rc. Therefore the
easiest way of contacting us will be via email. My email address is jkrohe@gmail.com.
My parents still live in the area and if you need to talk with someone over the phone their
number is 519 913 1779. Their mailing address is as follows,
Ed and Evelyn Krohe
51159 Calton Line
Aylmer, ON
NsH 2R5
If you require any further information please feel free to email me at jkrohe@gmail.com.
Erin and I look forward to hearing from you,
Kind Regards,
Jon Krohe
Correspondence received August 5, 2009 from Jon Krohe reques...Page 215 of 329
Page 216 of 329
1
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT : Infrastructure Stimulus Fund Agreement
DATE: September 8,2009
FILE: F05
NUMBERz F2009-37
Purpose
This report is to recommend the execution of an agreement with the Province of Ontario regarding
funding under the Infrastructure Stimulus Fund (Carson Line Bridge Project).
Background
As Council is aware, the Municipality has been successful obtaining funding for its Carson Line
Bridge Project under the Infrastructure Stimulus Fund. As a condition to receiving the funds, a
Contribution Agreement between the Municipality and the Province of Ontario is required.
Staff Comments
Staff have reviewed the agreement and do not see any major concerns. A draft by-law is attached to
this report for Council consideration to approve the agreement.
Attachments
Draft ByJaw No. 2009-107, to approve a contribution agreement with the Her Majesty the Queen in
Right of Ontario
Strateeic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT By-Law No. 2009-107, being a by-law to authorize an agreement between the Municipality of
Bayham and Her Majesty the Queen in Right of Ontario regarding the Infrastructure Stimulus Fund be
presented to Council for enactment.
tully submitted,
Staff Report F2009-37 regarding Infrastructure Stimulus Fund...Page 217 of 329
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LA\ry NO.2009-107
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
AS REPRESENTED BY THE MINISTER OF ENERGY AND INFRASTRUCTURE AND
MINISTER OF AGRICULTURE, FOOD AND RURAL AFFAIRS
REGARDING THE INFRASTRUCTURE STIMULUS FUND
WHEREAS the Municipality of Bayham submitted application for funding to the Infrastructure
Stimulus Fund;
AND WHEREAS the Municipality has received confirmation of conditional funding support
under the program for the Carson Line Bridge project subject to the completion of the
Infrastructure Stimulus Fund Contribution Agreement;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into the said Contribution Agreement;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
l. THAT the Mayor and Administrator be and are hereby authorized and directed to
execute the Agreement attached hereto as Schedule "4" and forming part of this by-law
between the Municipality of Bayham and Her Majesty the Queen in Right of Ontario for
the provision of funding under the Infrastructure Stimulus Fund.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY
OF SEPTEMBER 2009.
MAYOR CLERK
Staff Report F2009-37 regarding Infrastructure Stimulus Fund...Page 218 of 329
THIS AGREEMENT made in quadruplicate as of the day of
B E T W E E N: HER MAJESTY THE QUEEN lN RIGHT OF ONTARIO,
as represented by the Minister of Energy and lnfrastructure
AND:
and the
Minister of Agriculture, Food and RuralAffairs (referred to herein jointly as
"Ontarion and as "OMAFRA' in the latter case)
THE CORPORATION OF THE MUNICIPALITY OF BAYI{AM
(referred to herein as the "Recipienf)
WHEREAS the Government of Canada has established a $4 billion lnfrastructure Stimulus
Fund (lSF) under Canada's Economic Plan to mitigate against the impacts of therglobal
economic recession by increasing the total amount of construction activity to proþcts that can
start and be substantially completed in fiscal years 2009-2010 and2OlO-2011;
AND WHEREAS the Government of Ontario also recognizes the impacts of the global
economic recession on the Province of Ontario and is actively mitigating againsïthose impacts
by increasing the total amount of construction activity to projects that can sta¡t and be
substantially completed in fiscal years 2009-201O and 2010-201 1;
AND WHEREAS the purpose of the lnfrastructure Stimulus Fund Contribution'Agreement
("Agreemenf') is directed at capital projects that involve moveable or non-moveable assets,
constructed, rehabilitated, or improved, in whole or in paft;
AND WHEREAS this Agreement defines the terms and conditions of a financial contribution
from the Government of Canada and the Government of Ontario to assist with projects under
ISF which is being administered by the Government of Ontario;
NOW THEREFORE in consideration of the mutual covenants and agreements,hêrein contained
and other good and valuable consideration (the receipt and sufficiency of which are hereby
acknowledged), the parties covenant and agree as follows:
This Agreement, including:
Schedule "Æ - GeneralTerms and Conditions
Schedule "ff - Descriptíon of the Project(s)
Schedule "C" - Eligible and lneligible Costs
Schedule "D" - Project Financial Assistance
Schedule "E" - Government of Canada Requirements
Schedule "F" - Additional Provisions
Schedule "G" - Communications Requirements
Staff Report F2009-37 regarding Infrastructure Stimulus Fund...Page 219 of 329
ISF Contribution Agreement
Schedule "H" - Expenditure and Job Creation Repoñ
Schedule "1" - Claims and Progress Statement
Schedule "J" - Final Report
Schedule "l( - Solemn Declaration of SubstantialGompletion
Schedule "L" - Aboriginal Consultation Protocol
constitutes the entire Agreement between the parties with respect tothe subject matter
contained in this Agreement and supersedes all prior oral or written representations and
agreements.
lN WITNESS WHEREOF, the Government of Ontario and the Recipient have respectively
executed and delivered this Agreement on the date set out above.
HER MAJESW THE QUEEN IN RIGHT OF ONTARIO
as represented by the Minister of Energy and lnfrastructure
by:
Name: The Honourable George Smitherman Date
Title: Deputy Premier and Minister of Energy and lnfrastructure
and by the Minister of Agriculture, Food and Rural Affairs
by:
Name: The Honourable Leona Dombrowsky Date
Title: Minister of Agriculture, Food and Rural Affairs
RECIPIENT'S NAME: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
by:
Name: Lynn Acre
Title: Mayor
Affix
Corporate
Seal
Date
Name: Kyle Kruger
Title: Administrator
l/we have authority to bind the Recipient
Date
Page 2o144
Staff Report F2009-37 regarding Infrastructure Stimulus Fund...Page 220 of 329
-î
Long Point Region Conservation Authority
RR#3, Simcoe, ON N3Y 4K2 . Tel: (519) 428-4623 . Fax: (519) 428-1520
E-mail: conservation@lprca.on.ca . Web Site: www.lprca.on.ca
File: 3.3. I
Municipality of Bayham
9344 Plank Rd
P.O. Box 160
Staffordville, ON
NOJ lYO
August 31,2009
RE: 2009 LPRCA Planning and Regulatory User Fees and Permitting Process
Dear Municipal Partner,
Please see the attached schedule of the 2009 Planning and Regulatory user fees that was passed at the
Long Point Region Conseruation Authority (LPRCA) Board of Directors meeting held Wednesday, July
8th, 2009. The fee schedule is effective immediately and is subject to change.
Staff was also directed by the Board of Directors at this meeting to ensure that the proper permitting
process is followed. From various complaints and violations that have recently occurred, it has been
brought to staffls attention that building permits have been issued prior to receiving a Section 28 permit
under Ontario Regulation 178/06 from LPRCA. It is our understanding that prior to the issuance of a
building permit that under the building code all other applicable laws must be addressed. Staff does not
want to expose the building department to liabilities and as such would respectfully request that building
permits are not issued prior to a Section 28 permit being issued.
An additional issue that was brought forward involved the assurance of what LPRCA is approving and
what the building departments are receiving from the proponents is in fact the same thing. To rectify this
situation staff from the Conservation Authority will scan the documents received and send them via email
to the appropriate office, thereby eliminating the potential to have the plans modified moving between
offices. LPRCA will continue to strive to make this process as effective and efficient as possible.
LPRCA certainly appreciates the role of partnerships and working together on such initiatives. LPRCA
staff looks forward to building on our partnership and will continue to support the valuable works that our
municipal partners execute.
Should you have any questions, comments or concerns, please do not hesitate to contact myself at ext.
231; hsurette@lprca.on.ca or Bonnie Bravener, Resource Technician at ext. 233; bbravener@lprca.on.ca.
Sincerely,
Heather Surette
Manager, Watershed Services
/rî
€
6i{iîili'ó
Correspondence dated August 31, 2009 from Long Point Region ...Page 221 of 329
Page 222 of 329
LPRCA Fee ScteouLE FoR rxe OHrlR'o Pte¡tutua Acr
The following fees have been approved by the Long Point Region Conservation
Authority's (LPRCA) Board of Directors and are required to be paid by the proponent in
order for LPRCA staff to review an application under the Ontario Planning Acf. The
Authority's fee schedule needs to be read in conjunction with the General ñloúes for all
Application Fees that follow. All fees subject to change without notice.
Aoolication Tvoe Fee
Subdivision and Vacant Land
Condominium
Base Fee - $50.00 per lot
Maximum Fee - $3000.00
Major red-line revision - $500.00
Minor red-line revision - $200.00
Clearance letter for phases - $200.00 per phase
Official Plan Amendment Major - $300.00 (technical review required)
Minor - $200.00
Zoning By-Law Amendment Major - $300.00 (technical review required)
Minor - $200.00
Combined OP/Zoning By-Law
Amendment
Major - $450.00
Minor - $300.00
Consent (Severance)Major - $300.00 (multiple lots/application)
Minor - $200.00 (single loUapplication)
Variance Major - $200.00 (1 site visit and/or 1 report)
Minor - $150.00 (1 site visit)
Site Plan Approval Application Major - $300.00 (technical review required)
Minor - $200.00
Complex Application
(OPNZClSite Plan)
$600.00
Page 1 of6
Correspondence dated August 31, 2009 from Long Point Region ...Page 223 of 329
Description Fee
Scoped Environmental lmpact Studies for proposed mitigation
measures related to any natural heritage features and functions.
$200.00
Comprehensive Environmental lmpact Studies for proposed
mitigation measures related to any natural heritage features.
$500.00
Scoped lmpact Studies and proposed mitigation measures for any
proposal that is potentially impacted by natural hazards (riverine
flooding, riverine slope stability, meander belt or wetland, shoreline
protection).
$200.00
Comprehensive lmpact Studies and proposed mitigation measures
for any proposal that is potentially impacted by natural hazards
(riverine flooding, riverine slope stability, general slope stability).$500.00
Stormwater Management Studies and proposed facilities. This fee
includes review of all Phases of SWM plans from preliminary or
conceptual to final engineering design (quality, quantity, erosion
control).
$500.00
Subwatershed Study/Master Drainage Plan or Tributary Study $500.00
Any combination of two of the above Sum of the two
less $100.00
Any combination of three of the above Sum of the
three less
$200.00
Any combination of four or more of the above Sum of the four
or more less
$300.00
Aoolno¡¡rl Tecx¡¡¡cnl RepoRr Revrew Fees UruoeR THE Orurtruo Pteuuwa Acr
Page 2 of 6
Correspondence dated August 31, 2009 from Long Point Region ...Page 224 of 329
LPRCA Fee ScxeoulE FoR Onrrnro Recumron 178/06:
The following fees have been approved by the Long Point Region Conservation
Authority's (LPRCA) Board of Directors and are required to be paid by the proponent in
order for LPRCA staff to review an application for Ontario Regulation 178106 made
under Section 28 of the Conseruation Authorities Acf: Development, lnterference with
Wetlands and Alterations to Shorelines and Watercourses. The Authority's fee schedule
needs to be read in conjunction with the General Noúes for all Application Fees that
follow. All fees subject to change without notice.
DeveloplvlENT AN D I ¡¡ren¡eneNcE wtrH Werlnruos
Reoulated Activitv Fee
Minoro Non-habitable ancillary structures
(fences, decks, docks, sheds, garages,
gazebos and pools)o Additions that do not increase the livable
area and do not exceed 50% ofthe
original gross floor areao Perimeter walls or crawl spaceso Placing of fill and/or grading. New ponds
$150.00
New or replacement structures
Additions equal to or greater than 50% of
the original gross floor area
o Basements
o Placing of fill and/or grading accompanied
by a site grading plan/engineered
drawings
$250.00 (1 site inspection)
$45O.OO (1 site inspection and/or
I report or engineered drawings)
$600.00 (2 site inspections and/or
I report or engineered drawings)
Page 3 of 6
Correspondence dated August 31, 2009 from Long Point Region ...Page 225 of 329
AlrenlroNs ro SHoneules AND Wlrencounses
Requlated Activitv Fee
Dredging and cleanouts
Replacement culvert of the same size
as original
Erosion protection works not requiring
engineering drawings
Maintenance work on existing
structures
Private watercourse crossing
Placinq/removal of fill and/or qradinq
$150.00
Major. Channel realignmento New culverts. Bridges
( new/re p la ce me nVreco n stru cti o n )o Erosion protection works requiring
engineering drawingso Golf courseso Placing/removal of fill and/or grading
accompanied by a site grading
plan/eng ineered d rawings
$250.00 (1 site inspection)
$450.00 (1 site inspection and/or 1
report or engineered drawings)
$600.00 (2 site inspections and/or 1
report or engineered drawings)
Violation Notice and Applications Where Work
Has Proceeded Without Authorizations
Double Fee
Permit Revisions 50% of original
Permit renewal or extension
Nofe: Only applicable if:o Applied for prior to expiration date. No modifications are proposed
(changes to the plan will require a full
review and the schedule of fees in
effect at that time will apply). Policies or regulations have not been
modified since the permit was issued
$75.00
Page 4 of 6
Correspondence dated August 31, 2009 from Long Point Region ...Page 226 of 329
Orxen Fees AssoctATED wtrt PuRr,rNrNG AND Reounronv SeRvtces
Activity Fee
Property lnquiryo Solicitor, Realtor or other requests for
detailed property information.
$75.00
$f 50.00 (with 1 site inspection)
GIS Mapping Seruices. Tiff or Sid orthoimagery Â/oúe: a data
sharing agreement is required. Digital orthoimagery entire watershed (DVD
in Sid format) Noúe: a data sharing
agreement is requiredo Hard copy of orthoimagery
Hard copy or PDF map of orthoimagery
including LPRCA owned data.
LPRCA owned data. Note: a data sharing
agreement is required
LPRCA watershed owned data. þ¡þ: a
data sharing agreement is required
$50.00/tile (-40 km2)
$500.00
$5.00 (8% x 111
$10.00 (11 x17l
$25.00 (8'/" x 111
$50.00 initial processing fee
plus $10.00 per lot
$3000.00 (orthoimagery extra)
IVofe: Shipping and Applicable
Taxes Extra
Photocopies Administration Fee plus
printing charges (Shipping and
GST extra):. $0.10/pg black and white. $0.50/pg colour
Page 5 of 6
Correspondence dated August 31, 2009 from Long Point Region ...Page 227 of 329
Geruenel Nores Fon Au Appucrrroru Fees
1. The minimum permit fee of $150 will be paid at the time of filing an application
with LPRCA. ln the event that the application is placed in a higher category, the
difference in fees must be paid prior to issuing a permit.
2. All applicable taxes are included.3. All permits are issued for two years unless othenruise specified.4. For the purpose of this fee schedule, Scoped Studies are generally
recommended in situations where the nature of the natural heritage feature or
hazard is well documented, similar development has been previously proposed,
modeled and analyzed, impacts are not anticipated due to the location or nature
of the proposed development, and mitigation options have been developed.5. For the purpose of this fee schedule, Comprehensive Studies are generally
recommended in situations which are more complex, where information is
lacking, or where the risk or significance of the impact is high.6. lt is strongly recommended that the proponent pre-consult with LPRCA and the
municipality prior to preparation of the detailed technical report.7. The fees for technical report review include one comprehensive report review
and one revised report review. The Authority reserves the right to charge a
processing fee or additional technical report fees for additional reviews.8. Fees for multiple applications made for the same parcel within one year will be
discounted as follows:
a) First application - full fee per lot/application
b) Additional applications - 50o/o of full fee per loUapplication9. Where a Section 28 permit approval is required in addition to the Planning Act
approval, the fee may be discounted.
10, LPRCA reserves the right to waive the application fee or reduce the fee on a
case by case basis.
11. LPRCA reserves the right to levy supplementary fees should the review require
a substantially greater level of effort than covered by the standard categories
above.
12. Projects carried out by LPRCA or under the supervision of LPRCA Healthy
Watershed Services program may be exempt from this fee schedule.
13. All planning applications carried out by or on behalf of a Municipality will be
exempt from any fees.
14. This fee schedule is effective as of July 9th, 2009 and LPRCA reserves the right
to revise this fee schedule at any time without notice to adequately cover the
costs to provide the service.
15. Fees can be paid at the administration office by credit card, debit, cash or
cheque (made out to Long Point Region Conservation Authority) or over the
phone by credit card.
Page 6 of 6
Correspondence dated August 31, 2009 from Long Point Region ...Page 228 of 329
Long Point Region Conservation Authority
146 Radical Rd., RR#3 Simcoe, ON N3Y 4K2
phone: (519) 4284623 fax: (519) 428-'1520
e-mail: bbravener@lprca.on.ca website: www.lprca.on.ca
PERMIT APPLICATION
REGULATION OF DEVELOPMENT, INTERFERENCE WITH WETLANDS AND ALTERATIONS TO
SHORELINES AND WATERCOURSES
(R.R.O. 1990 Reg. 178/06)
Landowner's Name:
Mailing Address:
Tel. (Bus.):
Tel. (Home):
Fax:
Applicant's Name:Tel. (Bus.):
Mailing Address:Tel. (Home):
Fax:
NOTE= lf the applicant is not the same as the landowner, written authorization by the landowner is
required and must be submitted with the application.
Location of Application Property:Lot: Conc/Plan:Municipality:
Municipal Address:
Tax Assessment Roll #:
APPLICATION TO: (Check allappropriate boxes)r Place, dump, or remove filla Site grading¡ Construct a new building or structurer Alter or renovate an existing building or structure¡ Construct erosion control or shoreline protection¡ Construct a pondr Construct new or replace existing watercourse crossing - public (eg. right-of-way)¡ Construct new or replace existing watercourse crossing - private (eg. farm, foot path)¡ Construct new or replace existing dams Storm water outfallr Diversion of waterr Other (please describe)
Purpose of Proposed Works:
PROPOSED START DATE:PROPOSED COMPLETION DATE:
I understand that the information contained in this application form is accurate to the best of my
knowledge and that the statf of the Long Point Region Conservation Authority (LPRCA) will undertake a
detailed inspection of the subject lands as part of the application process.
NOTE: lnsufficient information may delay the processing of your application. This application does not
relieve the applicant of the obligation to secure any and all other necessary approvals.
Signature
Page I of2
Correspondence dated August 31, 2009 from Long Point Region ...Page 229 of 329
SPECIFICATIONS OF PROPOSED WORKS
This application must be accompanied by a location map, a detailed site plan, other
related desígn drawings as required by the Conservation Authority, and payment of a
processing fee as determined by the Conservation Authority (fees subject to change
without notice). The detailed site plan must include:
1. Location of property in relation to roads (ie. distance from known intersection).
2. Details of the type and intended location and dimensions of proposed fill,
construction or watercourse alteration.
3. Location and dimensions of all existing and proposed structures on the property
and a survey plan (sketch) with lot dimensions.
4. The elevations of existing buildings and grades, and the proposed elevations of
buildings and grades after development.
5. A plan of the area showing plan view and cross section details of the proposed
alteration, including a description of the methods to be used in carrying out the
alteration and a statement of the purpose of the alteration.
6. Any additional information pertaining to the proposed works, such as sediment
and erosion control plans, drainage information and other technical reports.
NOTES
A qualified Ontario Land Surveyor may be required to provide the geodetic elevations.
A qualified engineer may be required to design the proposed work, Authority staff
should be contacted to provide applicant with exact requirements for the subject
proposal.
Page2 of2
Correspondence dated August 31, 2009 from Long Point Region ...Page 230 of 329
Subject:Doors Open East Elgin announcement
Museums Bayham members....are we sufficiently covered for Doors Open East Elgin on
Sept..26? Perhaps we shoul-d have a schedule so that everyone doesnrt volunteer at the same
time.
Rosilee...are you interested in volunteering for a few hours at one of the museums?
Lynda and KyIe, do you think that Dillon Hallowell would volunteer at the fnterpretive
Centre to get his mandatory voJ-unteer hours for school?Can you contact him?
Hello to all participants of Doors Open East Etgin 2009
Septernber 26th is fast approaching and our committee would like to provide you with
information that you wiJ-1 require to have a successful day.
1. Every site must display banners etc. that are provJ-ded by Doors Open Ontario. Our
committee is putting a package together with all Èhe materj-al that you will need for theevent. (maps, guest registers, etc.) A package will be delivered to each venue
approximately L week before the event, by a committee member. AIso, they will be abte to
answer any questions that you may have. '
2. All sites must have a guest register (provided in the package), so that al-I visitors
can sign it. This is required by Doors Open Ontario, so that they have accurate
informatj-on about where the visitors are from and how they heard about this event. A
committee member will come and pick up the register as well as the banners etc. a few daysafter the event.
3. It is suggested to have a table for the guest register along with a volunteer to greet
visitors and make sure that they sign in.
4. Make sure that you have enough volunteers or staff to assist you throughouÈ the day.
Hours are 10am-5pm as advertised in the Doors Open guide. If staffing is an issue, please
contact a committee member and we will ask if there are any students that need communityhours and our willing to assist.
5. You are welcome to customize your venue with "special" activities, refreshments,
brochures etc. that you feel would make it a more rewarding experience for visitors. Any
advertising must have the Doors Open logo on it as well as the full name of the event.
(Doors Open East Elgin 2009l.
6. Should you have any questions or problems on the day of the eventr 1lou may contact meat 519-773-8083 (ho¡ne) or 519-670-2287 (cell).
AII participants are invited to attend our next Doors Open meeting to have any questions
or concerns addressed. It is scheduled for September 16th at7 p.m. at Aylmer Town Hall in the Council Chambers.
Thank you for participating!
Mary French
Chair, Doors Open East Elgin
Correspondence and invoice from Town of Aylmer regarding "Do...Page 231 of 329
q
TOWN OF AYLMER
46 TALBOT STREET WEST
AYLMER ON NsH IJ7
M ,,t ni c''Y:t'l 'ìYBillto:
T-oMúffiry OF BAYHAM
9344 PLANK ROAD
P.O.BOX #160
STRAFFORDVILLE ON NOJ 1YO
INVOICE tvc06726
Tvpe
Date 9t4t2009
Paqe 1
Purchase Order lD Customer lD Salesperson lD Shipping Method Pavment Terms lD
BAYHAM 01 DELIVERY Net 30
Quant¡ty Item Number Description UOfM Discount Unit Price Ext. Price
100 DOORS OPEN CONTRIBUTIC Each $0.00 $500.00 $500 00
Subtotal $500.00
DOORS OPEN CONTRIBUTION
FOR 2008
DUE UPON RECEIPT
THANK YOU
Misc $o.oo
Tax $0.00
Freiqht $0.00
Trade Discount $0.00
Total $500.00
Correspondence and invoice from Town of Aylmer regarding "Do...Page 232 of 329
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: RED and CAF Fund Agreements
DATE: September 14, 2009
FILE: F05
NUMBER: F2009-40
Purpose
This report is to recommend the execution of an agreement with the Province of Ontario regarding funding
under the Rural Economic Development (RED) Fund and the Government of Canada under the
Community Adjustment (CAF) Fund (Ferry Service Feasibility and Impact Study).
Backsround
As Council is aware, the Municipality has been successful obtaining funding for a Ferry Service Feasibility
and Impact Study under the provincial RED program ($115,000) and the federal Community Adjustment
fund ($92,000). As a condition to receiving the funds, an Agreement between the Municipality and the
Province of Ontario is required for RED, and a Letter of Offer is forthcoming for CAF funding.
Staff Comments
The total project cost is estimated at $230,000, plus some in-king works from our local partner in the
project, the Otter Valley Chamber of Commerce. Based on the estimate, the municipal share of the project
totals $23,000. Staff have sent letters to various area municipalities seeking assistance with this cost. To
date, we have a pledge from the County of Oxford of l0%o.
Staff have reviewed the agreement with the Province, and do not see any major concerns. A draft by-law is
attached to this report for Council consideration to approve the agreement.
In regard to CAF funding, staff are advised a Letter of Offer is forthcoming. Given the tight timelines for
CAF (the project must be completed for March 2010), staff suggest a resolution confirming the intent to
proceed be adopted, and that Council acknowledge commencement of an RFP process to conclude by mid-
October.
Attachments
. Draft By-law No. 2009-109, to approve an agreement with the Her Majesty the Queen in Right of
Ontario and the Otter Valley Chamber of Commerce (RED Funding).
Strateeie Plan Goallsl
Goal #1 - Practice responsible financial management
Goal #3 - Create a positive business atmosphere
Recommendation
THAT By-Law No. 2009-109, being a by-law to authorize an agreement between the Municipality of
Bayham, Otter Valley Chamber of Commerce, and Her Majesty the Queen in Right of Ontario regarding
the Rural Economic Development Fund be presented to Council for enactment,
AND THAT Council confirm by resolution its intent to proceed with the Ferry Service Feasibility and
and intent to access CAF funding for the project.
Staff Report F2009-40 regarding RED and CAF Fund Agreements....Page 233 of 329
Ministry of Agriculture,
Food and Rural Affairs
4th Floor
1 Stone Road West
Guelph, Ontario N1G 4Y2
Tel: (519) 826-6838
Fax: (519) 826-4336
Ministère de I'Agriculture,
de l'Alimentation et des
Affaires rurales
4" étage
1 Stone Road West
Guelph (Ontario) N1G 4Y2
Té1.: (519) 826-6838
Téléc.: (519) 826-4336
ntario
Our File: 4683
Dear Mr. Kruger:
Further to our discussion, your project "Lake Erie Ferry Border Crossing Project" has been
approved for funding under the Rural Economic Development program'
Enclosed are three copies of the Agreement for your signature. Original signatures of the
individuals who have authority to sign on behalf of their organizations are required for all parties
on all copies. Please have all copies of the Agreement executed by all the parties and returned to
my atteniion within 30 days from the date of mailing of this letter. I will ensure that all copies of
the Agreement are signed by the Ministry of Agriculture, Food and Rural Affairs (OMAFRA)
and your cópies are returned to you promptly.
In addition to the information provided in Section 8 of the application, part of the due diligence
process is to confirm the legal name and status of the lead applicant and the partners. Please
submit constituting documents confirming legal name and status of all project partners. A by-
law authorizingthe municipality to enter into an agreement with the province must also be
provided and as per Section 14.2 of the Agreement please provide proof of insurance coverage
for each signing partner.
Please note that copies of the Agreement on which changes have been made by hand will not be
accepted for execution by OMAFRA. Should the Ministry authorize changes to the Agreement,
revised Agreements will be issued to you by OMAFRA.
Should you have any questions regarding the Agreement, please contact me at (519) 826-6838 or
by email at Lynda.Goullay@ontario.ca
Rural Community Development Branch
September 4,2009
Mr. Kyle Kruger, CAO
Municipality of Bayham
9344PlankRoad, P,O. Box 160
Straffordville, Ontario
NOJ lYO
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario NIG 4Y2
Bureau principal du ministère: 1 Stone Road West, Guelph (Ontario) N1G 4Y2
Pick Ontario Freshness
Cueillez la fraîcheur de l'Ontario '"$e-
Gourlay
Analyst
Staff Report F2009-40 regarding RED and CAF Fund Agreements....Page 234 of 329
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2009-109
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BET\ryEEN
THE MUNICIPALITY OF BAYHAM
AND
THE OTTER VALLEY CHAMBER OF COMMERCE
AND
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
AS REPRESENTED BY THE MINISTER OF AGRICULTURE, FOOD AND RURAL
AFFAIRS
REGARDING THE RURAL ECONOMIC DEVELOPMENT PROGRAM
WHEREAS the Municipality of Bayham submitted application for funding to the Rural
Economic Development Program;
AND WHEREAS the Municipality has received confirmation of funding support under the
program for the Intemational Ferry Service Feasibility and Impact Study project subject to the
completion of the necessary Agreement;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into the said Agreement;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Administrator be and are hereby authorized and directed to
execute the Agreement attached hereto as Schedule "A" and formingpart of this by-law
between the Municipality of Bayham, the Otter Valley Chamber of Commerce, and Her
Majesty the Queen in Right of Ontario for the provision of funding under the Rural
Economic Development Program regarding the Intemational Ferry Service Feasibility
and Impact Study.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY
OF SEPTEMBER 2009.
MAYOR CLERK
Staff Report F2009-40 regarding RED and CAF Fund Agreements....Page 235 of 329
Page 236 of 329
I
MUNICIPALITY OF BAYHAM
MEMORANDUM
DATE: EPTEMBER 3, 2 09
TO: Council FROM: Lynda Millard, Clerk
RE: Marriage Officiant NUMBERz C2009-12
At the August 13,2009 meeting, Council directed that staff meet with Marion Rogers to discuss
details for the conduct of civil marriage solernnization.
Administrator Kruger and I met with Ms. Rogers on August 3l't and discussed what preferences
Ms Rogers had in mind, options available and what staff deemed appropriate.
It was agreed that there is no need to offer marriage licenses for sale at this time.
Ms. Rogers indicated that she was not interested in being a wedding co-ordinator or planner.
All parties are agreeable to a contract of employment for marriage officiant services for the
municipality, with a rate of pay based on an annual rate or a per service fee.
Officiant training would be required for the Clerk and Ms. Rogers prior to engagement
Ms. Rogers would be required to perform marriage services only, and would be paid at a rate that
would cover associated costs i.e. telephone long distance charges and photocopies. She would
report to the Clerk on a regular / as needed basis and complete the necessary documentation for
marriage registration purposes.
The Clerk would delegate her statutory powers to perform Marriage Officiant services only to Ms.
Rogers with Council support.
The services could only be conducted within the boundaries of the Municipality. In case of
absence, no back-up service to conduct wedding services would be provided by the Municipality.
Memorandum C2009-12 regarding Marriage Officiant. File: L0...Page 237 of 329
The agreernent would be reviewed on a regular one or two year basis, or as appropriate. Other
marriage officiants could be appointed subject to Council approval.
The marriage officiant would be permitted to wear appropriate and tasteful costume while
performing the service at the request of the parties involved.
Recommendation:
Should Council be supportive of this endeavlour, staff be directed to take the necessary actions to
put these services in place.
Respectfully submitted
\.____/ \Xr" ¿*\^r\ JG-p
Memorandum C2009-12 regarding Marriage Officiant. File: L0...Page 238 of 329
I
THE CORPORÄTION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor and Council
FROM: Lynda Millard, Clerk
SIIBJECT: MuseumMission & Vision
DÄTE: September ll, 2009
FILE: 401
NIJMBER: C2009-021
Purpose
To provide recommendations by the Museums Bayham Board to Council for consideration regarding a
revised mission and vision for the Edison Museum of Vienna.
Bacþround
The Edison and Marine Museums committees were joined together :rl.2006 and established by Council as
the Museums Bayham Board under Bylaw 2006-003 for the operation of the respective museums.
This by-law included the mandate for Museums Bayham and the Mission statement for each site as
follows:
Museums Bavham Mand¡te
Museums Bayham exists to educate the citizens of Bayham and the community beyond about the
history of the Bayham area. This includes Port Burwell and its lighthouse in relation to the local and
marine heritage of the Great Lakes, and also Vienna's Canadian connectionto the Thomas Alva Edison
famil)' heritage, fostering an appreciation for the relationship of Bayham's past to its present and future
development. To this end, Museums Bayham collects, records, preserves, researches, shares, promotes
and presents exhibits and interprets docunrents and artifacts related to the history of Bayham.
Marine Museum & Lighthouse Mission
The Ma¡ine Museum and Liehthouse have been established to serve the inhabitants of Port
Burwell and the Bayham area, with a strong appeal to tourists visiting the region. The museum collection
will focus on marine documentation and artifacts that illustrate the relationships between marine life on
the Great Lakes together with domestic and commercial life of the Village as a port on Lake Erie.
Edison Museum Mission
The Edison Museum has been established to promote recognition of the extent and impact of
Thomas Alva Edison, the inventor, on the local area, and world wide, by his many inventions and family
artifacts on display, and promote and preserve the historical artifacts and records of the Bayham area and
its inhabitants.
Staff Comments
In utilizing the mission statement for the Edison Museum for promotion and fundraising
pulposes, the wording of the current mission statement has been found to be very difficult to work with.
It is very wordy yet doesn't say what it needs to say to make its point.
As the building committee moves forward in their efforts to raise funds for the new Edison
facility, new promotional information materials will be required.
In order to be ready for this step, the Board has discussed and recommend a change for Council's
consideration and approval.
Staff Report C2009-021 regarding Museum Mission & Vision. F...Page 239 of 329
Staff Report
MB 2009-13
-2-September 8,2009
A Vision statement for the Edison Museum was also discussed and developed.
1. Proposed Mission
The Edison Museum has been established to preserve, protect and promote the heritage of the
people of the Bayham area and emphasize the "Canadian Connection" of the Vienna Edison family to
Thomas Alva Edison, the Inventor, and recognizethe extent and impact of his inventions worldwide.
2. Proposed Vision
To establish and manage an environmentally controlled community facility in which to carry out
functions and programs, ensure the preservation of the collection, including heritage of Edison inventions
and family artifacts for the benefit of the inhabitants of, and visitors to, the Vienna / Bayham area.
Recommendation
"That StalfReport C 2009-021 be received;
That Councíl approves the recommendøtíonsfrom the Museums Bayhøm Board regardíng the Edíson
Museum of Wenna míssion and vìsíon;
And That By-law # 2009-110, being a by-law to further amend By-law 2006-003, be presented to
Councílfor enactmenl"
Respectfully submitted Reviewedby
Staff Report C2009-021 regarding Museum Mission & Vision. F...Page 240 of 329
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NUMBER 2009.110
Being a By-law to Further Amend By-law 2006-003
A By-law Establishing Governance and Structure
for the Museums Bayham Board
WHEREAS the Corporation of the Municipality of Bayham did by ByJaw 2006-003 establish a
Board to be responsible for the maintenance, service, promotion and operation of the Port
Burwell Marine Museum & Lighthouse and the Edison Museum of Vierura located in and under
the jurisdiction of the municipality;
AND WHEREÄS the Council of the Corporation of the Municipality of Bayham did, by By-
laws 2006-058 and 2008-042, amend ByJaw 2006-003;
AI\D WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous that
ByJaw 2006-003 be further amended and approved by By-law;
THF.¡¡¡pORE BE IT RESOLVED TIIAT the Council of the Corporation of the Municipalþ
of Bayham enacts as follows:
1. TIIÄT ByJaw 2006-003 under Schedule "A" Section 2,Mandatq be deleted as follows:
"The Edison Museum has been established to promote recognition of the extent and
impact of Thomas Alva Edison, the inventor, on the local area, and world wide, by his many
inventions and family artifacts on display, and promote and preserve the historical artifacts and
records of the Bayham area and its inhabitants;" and replaced as follows with:
"The Edison Museum has been established to preserve, protect and promote the heritage
of the people of the Bayham area and emphasize the "Canadian Connection" of the Vienna
Edison family to Thomas Alva Edisor¡ the Invento¡, and recognize the extent and impact of his
inventions worldwide. "
2. TIIAT under Schedula"N', Section 2.lbe added as follows:
"2.1 Vision
The Vision for the Edison Muszum of Vienna is to establish and nurnage an
envi¡onmentally controlled community facilþ in which to carry out functions and programs,
ensure the preservation of the collection, including heritage of Edison inventions and family
artifacts for the benefit of the inhabitants of, and visitors to, the Vienna / Bayham area."
1. TIIÄT in all other respects ByJaw 2006-003, as amended, be hereby confirrned and
remains unchanged;
2. THAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY
OF SEPTEMBER2OOg
MAYOR CLERK
Staff Report C2009-021 regarding Museum Mission & Vision. F...Page 241 of 329
Page 242 of 329
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-107
A BY.LA\il TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AIID
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
AS REPRESENTED BY THE MINISTER OF ENERGY AND INFRASTRUCTURE AND
MINISTER OF AGRICULTURE, FOOD AND RURAL AFFAIRS
REGARDING THE INFRASTRUCTURE STIMULUS FUND
WHEREAS the Municipality of Bayham submitted application for funding to the Infrastructure
Stimulus Fund;
AND \ilHEREAS the Municipality has received confirmation of conditional funding support
under the program for the Carson Line Bridge project subject to the completion of the
Infrastructure Stimulus Fund Contribution Agreement;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into the said Contribution Agreement;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MTJNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Administrator be and are hereby authorized and directed to
execute the Agreement attached hereto as Schedule "4" and forming part of this by-law
between the Municipality of Bayham and Her Majesty the Queen in Right of Ontario for
the provision of funding under the Infrastructure Stimulus Fund.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY
OF SEPTEMBER 2009.
MAYOR CLERK
By-Law 2009-107 A By-Law to authorize the execution of a...Page 243 of 329
Page 244 of 329
THIS AGREEMENT made in quadruplicate as of the day of
B E T W E E N: HER MAJESTY THE OUEEN IN RIGHT OF ONTARIO,
as represented by the Minister of Energy and Infrastructure
AND:
and the
Minister of Agriculture, Food and RuralAffairs (referred to herein jointly as
"Ontario" and as "OMAFRÆ in the latter case)
THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM
(referred to herein as the "Recipient")
WHEREAS the Government of Canada has established a $4 billion lnfrastructureStimulus
Fund (lSF) under Canada's Economic Plan to mitigate against the impacts of the:global
economic recession by increasing the total amount of construction activity to proþcts that can
staft and be substantially completed in fiscal years 2009-2010 and 2010-201 1;
AND WHEREAS the Government of Ontario also recognizes the impacts of the global
economic recession on the Province of Ontario and is actively mitigating agairtst;those impacts
by increasing the total amount of construction activity to projects that can start and be
substantialfy completed in fiscalyears 2009-201O and 2O10-2O11;
AND WHEREAS the purpose of the Infrastructure Stimulus Fund Contribution'Agreement
(.Agreemenf') is directed at capital projects that involve moveable or non-moveable assets,
constructed, rehabilitated, or improved, in whole or in part;
AND WHEREAS this Agreement defines the terms and conditions of a financialcontribution
from the Government of Canada and the Government of Ontario to assist with projects under
ISF which is being administered by the Government of Ontario;
NOW THEREFORE in consideration of the mutual covenants and agreements,herein contained
and other good and valuable consideration (the receipt and sufficiency of which are hereby
acknowledged), the parties covenant and agree as follows:
This Agreement, including:
Schedule "4" - GeneralTerms and Conditions
Schedule "ff - Description of the Proiect(s)
Schedule "C" - Eligible and lneligible Costs
Schedule "D" - Proiect FinancíalAssistance
Schedule "P - Government of Canada Requirements
Schedule "F - Add¡tional Provisions
Schedule "G" - Communications Requirements
By-Law 2009-107 A By-Law to authorize the execution of a...Page 245 of 329
ISF Contribution Agreement
Schedule "H" - Expenditure and Job Creation Report
Schedule "1" - Claims and Progress Statement
Schedule I" - Final Report
Schedule'l( - Solemn Declaration of Substantial Completion
Schedule "L" - Aboriginal Consultation Protocol
constitutes the entire Agreement between the parties with respect to the subject matter
contained in this Agreement and supersedes all prior oral or written representations and
agreements.
lN WITNESS WHEREOF, the Government of Ontario and the Recipient have respectively
executed and delivered this Agreement on the date set out above.
HER MAJESTY THE QUEEN IN R¡GHT OF ONTARIO
as represented by the Minister of Energy and lnfrastructure
by:
Name: The Honourable George Smitherman Date
Title: Deputy Premier and Minister of Energy and lnfrastructure
and by the Minister of Agriculture, Food and Rural Affairs
by:
Name: The Honourable Leona Dombrowsky Date
Title: Minister of Agriculture, Food and Rural Affairs
RECIPIENT'S NAME: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
by:
Name: Lynn Acre
Title: Mayor
Affix
Corporate
Seal
Date
Name: Kyle Kruger
Title: Administrator
l/we have authority to bind the Recipient
Date
Page 2 of 44
By-Law 2009-107 A By-Law to authorize the execution of a...Page 246 of 329
ISF Contribution Agreement
SCHEDULE " A"
GENERAL TERMS AND CONDITIONS
SECTION 1
DEFINITIONS AND INTERPRETATION
1.1 Definitions. When used in this Agreement (including the cover and execution pages
and all of the Schedules), the following terms shall have the meanings ascríbed to them
below unless the subject matter or context is inconsistent therewith:
"Aboriginal Group(s)" includes the lndian, lnuit and the Métis peoples of Canada or any other
group that has legally been recognized as holding Aboriginal or treaty rights under section 35 of
lhe Constitution Act, 1982.
"Adjust the Financial Assistance" means adjust or terminate the Financial Assistance on the
Project or the amount of financial assistance for any other of the Recipient's Project(s) under the
lSF, or any other provincial program(s) or initiative(s) (either current or future), and/or require
repayment for some or all of the Financial Assistance for the Project in an amount to be
determined by OMAFRA and within the period specified by OMAFRA.
"Agreemenf means this lnfrastructure Stimulus Fund Contribution Agreement, íncludíng the
cover and execution pages and all of the Schedules, and all amendments made hereto in
accordance with the provisions hereof.
"Allowable Financial Assistance" has the meaning given to it in Section 8.1 of Schedule "4" .
"Asset" means any moveable or non-moveable asset, constructed, rehabilitated, or improved, in
whole or in pafi, with FinancialAssistance contributed by the Government of Ganada and the
Government of Ontario under this Agreement.
"Business DayÈ means any day on which Government of Ontario offices generally are open for
business in the Province of Ontario.
"Claim and Progress Statemenf has the meaning given to it in Section 6.3 of Schedule "A".
'Glaims Submission" has the meaning given to it in Section 6.3 of Schedule "4".
"Class of Asset" means aa) Local Government Asset;b) Not-For-Profit Private Sector Asset;c) For-Profit Private Sector Asset; ord) ProvincialAsset.
"Communication Requirements" means the communication requirements set out in Schedule
"G", or as directed by OMAFRA from time to time.
"Gonsultanf means any consultant, engineer, contracto¡ project manager, architect or other
seryice provider, as the case may be, retained by the Recipient to undertake any part of the
work related to the Project.
"Contracfl means a contract between a Recipient and a third party at arm's length whereby the
Page 3 of 44
By-Law 2009-107 A By-Law to authorize the execution of a...Page 247 of 329
ISF Contribution Agreement
latter agrees to provide a product or service to the Project in return for financial consideration
that may be claimed as an Eligible Cost.
"Crown Agencyr means a Crown agency as defined in the Crown Agency Act, R.S.O. 1990, c.
C.48, as amended.
"Eligible Costs" means the costs so described under Part C.1 of Schedule oC" and Schedule
tr-
"End of Financial Assistance Date" means March 31, 201 1.
"Environmental Contaminant" means any hazardous or toxic substance or material includíng,
without limitation, products of waste, contaminants, pollutants, dangerous substances, noxious
substances, toxic substances, hazardous wastes and flammable, explosive or improperly
handled f riable materials.
"Environmental Laws" means allapplicable federal, provincial or municipal laws, regulations,
by-laws, orders, rules, policies or guidelínes respecting the protection of the natural
environment, public or occupational health or safety, and the manufacture, importation,
handling, transportation, storage, disposaland treatment of Environmental Contaminants. and
include, without limitation, Ihe EnvironmentalProtection Acl R.S.O. 1990, c. E. 19, as
amended, the EnvironmentalAssessment Acf, R.S.O. 1990, c. E. 18, as amended, the Ontario
Water ResourcesAcf, R.S.O. 1990, c. O. 40, as amendedhhe Canadian Envíronmental
Protection Act 1999, S.C. 1999, c. 33, as amended, Ihe Canadian EnvironmentalAssessment
Act, S.C. 1992, c.37, as amended, the Fisheries Acf, R.S.C. 1985, c. F-14, as amended and
lhe Navigable Waters Protection Acl R.S.C. 1985, c. N-22, as amended.
"Event of Default" has the meaning given to it in Section 15.1 of Schedule "A".
"Expenditure and Job Creation Reporf has the meaning given to it in Section 6.2 of Schedule
"4" and Schedule "H".
"Expiration Date" means March 31,2012.
"Federal Licensed Marks" has the meaning given to it in Section 5 of Schedule "E'.
"Federal Maximum Financial Assistance" has the meaning set out in Schedule oD".
"Final Report'has the meaning given to it in Section 6.4 of Schedule "4".
"Final Report Date" means April 1 5,2011.
"Financial Assistance" means the funds paid to the Recipient pursuant to this Agreement.
"Fiscal Yeaf means the period beginning on April 1 of a year and ending on March 31 of the
following year.
"For-Profit Private Sector Assef means an Asset that is owned, or will be owned, by a for-
profit private sector entity.
Government of Canada" means Her Majesty the Queen in right of Canada.
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"Government of Ontario" means Her Majesty the Queen in right of Ontario.
"lnfrastructureo means publicly or privately owned capital assets in Ontario for public use or
benefit.
'lndemnified Parties' means Her Majesty the Queen in right of Ontario, Her Ministers,
directors, officers, agents, appointees and employees and Her Majesty the Queen in right of
Canada, Her Ministers, directors, officers, agents, appointees and employees.
"lneligible Costs" means the costs so described under PaftC.2 of Schedule "C".
"Licensed Marks" has the meaning given to it in Section 13 of Schedule "A".
"Local Government Asset" means an asset that is owned, or will be owned, by a local or
regional govemment established under the laws of Ontario.
"Local Services Board" means a Local Services Board established under the Norlhern
Seruices Boards Act, R.S.O. 1990, c.L.28, as amended.
"Maximum Financial Assistance" has the meaning set out in Section 4.6 and Schedule "D".
"Not-For-Profit Private Sector Asset" means an Asset that is owned, or will be owned, by a
not-for-profit private sector entity.
"Ontario Maximum Financial Assistance" has the meaning set out in Schedule "D".
"Project'means the project or projects as described in Schedule "ff.
"Project Completion Date" means March 31, 2011.
"Project Construction Start Date" has the meaning given to it in Schedule "8".
"Project Status Report" has the meaning given to it in Section 6.1 of Schedule "A'.
"Provincial Asset" means an Asset that is owned, or will be owned, by the Government of
Ontario or by a public sector body that is established by or under Ontario statute or by or under
regulation.
rRecipienf has the meaning given to it on the first page of this Agreement.
"Solemn Declaration of Substantial Completion" is referred to in Section 6.5 and Schedule
"K',.
"Substantially Gompleted" has the same meaning as and shall be determined in accordance
with "substantially performed in subsection 2(1) of the Construction Lien Acf, R.S.O. 1990, c.
C.30, as amended, and "substantial completion" shall have a corresponding meaning.
"Tefm" has the same meaning set out in Section 2.1.
"Total Eligible Costs" has the meaning set out in Schedule "V.
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1.2 Herein, efc. The words'herein", "hereof and "hereundef and other words of similar
import refer to this Agreement as a whole and not to any particular schedule, afticle,
section, paragraph or other subdivision of this Agreement.
1.3 Currency. Any reference to currency is to Canadian currency and any amount
advanced, paid or calculated is to be advanced, paid or calculated in Canadian currency.
1.4 Sfafufes. Any reference to a statute is to such statute and to the regulations made
pursuant to such statute as such statute and regulations may at any time be amended or
modified and in effect and to any statute or regulations that may be passed that have the
effect of supplementing or superseding such statute or regulations.
1.5 Gender, singular, efc. Words importing the masculine gender include the feminine or
neutralgender and words in the singular include the plural, and vice versa.
1.6 OMAFRA Approvals. Any reference to, or requirement for, OMAFRA's approval in this
Agreement or in any schedule hereto shall be deemed to require the prior and express
written approval of OMAFRA.
SECTION 2
TERM OF AGREEMENT
2-1 Term. Subject to any extension or termination of this Agreement or the survival of any
of the provisions of this Agreement pursuant to the provisions contained herein, thís
Agreement shall be in effect from the date set out on the first page of this Agreement, up
to and including the Expiration Date (the ''Ferm").
2.2 End of Fínancial Assistance Date. Notwithstanding anything in this Agreement and
regardless of the Project's state of completion, the Government of Ontario shall not be
obligated to provide Financial Assistance under this Agreement for any costs incurred
after the End of Financial Assistance Date. The Recipient will be responsible for any
fínancial obligations after that date related to the Project or this Agreement.
2.3 Project Completion Date. The Recipient shall complete the Project by the Project
Completion Date. The Government of Ontario shall not be obligated to provide Financial
Assistance under this Agreement for any costs incurred after the Project Completion
Date. The Recipient will be responsible for any risks and obligations to complete the
Project if the Recipient fails to complete the Project by the Project Completion Date. The
Recipíent will also be responsible for completing the Project as soon as possible after
the Project Completion Date.
SECTION 3
ELIGIBLE COSTS
3.1 Eligible Cosfs. For a cost to be eligible for Financial Assistance pursuant to this
Agreement (an "Eligible Gosfl), the cost must be included in Schedulê"C, Part C.1,
except where otherwise expressly approved in writing by OMAFRA. For greater
certainty, where Schedule "8" identifies a portion of the works that are specifically
excluded from the description of the Project under this Agreement, the costs associated
with that portion of the works are not eligible for FinancialAssistance.
3.2 Discretion of OMAFRA, Subject to Section 3.1, the eligibility of any costs not listed in
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Part C.1 of Schedule "C" will be determined in accordance with the policies and
guidelines (if any) established by OMAFRA to administer the lSF. The final
determination of the eligibility of any costs claimed is at the sole and absolute discretion
of OMAFRA.
3,3 Retention of Receìpts The Recipient shall retain all accounts, documents and records
of payments related to Eligible Costs including, without limitation, invoices and receipts,
for audit purposes and such supporting documentation must be available to OMAFRA
when requested and shall be retained until six (6) years after the Substantial Completion
of the Project, any extension thereof or for such period as OMAFRA in its sole discretion
may, in writing, direct.
3.4 lneligible Gosts. Notwithstanding anything else contained herein, the costs that are not
eligible for FinancialAssistance pursuant to this Agreement are set out in Part C.2 of
Schedule "C" ("lneligible Costs").
3.5 Deemed lneligible, The Recipient acknowledges that the Government of Ontario's
FiscalYear ends on March 31 in each year, and that should a cost not be submitted by
the Recipient for payment of Financial Assistance before March 31 of the year following
the Fiscal Year in which it was incurred, such cost may be deemed, at OMAFRA's sole
and absolute discretion, ineligible for Financial Assistance.
SECTION 4
FINANCIAL ASSISTANCE
4.1 Use of Financial Assistance. The Financial Assistance is intended for and shall be
used only for Eligible Costs incurred by the Recipient.
4.2 Basís of Payout of Financial Assistance. The FinancialAssistance will be provided
by OMAFRA to the Recipient on the basis set out in Schedule "D".
4.3 Reporting. The Recipient is required to submit Project Status Reports and Expenditure
and Job Creation Reports to OMAFRA pursuant to Section 6.1 and Section 6.2 ot
Schedule "4" prior to OMAFBA releasing any Financial Assistance.
4.4 Financial Assistance Advanced. Based on submitted Expenditure and Job Creation
Report projections demonstrating that Eligible Costs will be incurred in 200$10,
OMAFRA may provide to the Recipient up To 25"/" of Eligible Costs expected to be
incurred in 2009-10 prior to OMAFRA receiving evidence that the associated Eligible
Costs have already been incurred by the Recipient (the "advance payment(s)"). The
Recípient is required to submit invoices demonstrating full use
of the advanced payments in subsequent Claim and Progress Statements to OMAFRA.
Fufther Eligible Costs incurred in 2009-10 will only be reimbursed following the
Recipient's submission of invoices to OMAFRA and showing the full use of the advanced
payment. lf the Recipient is unable to provide invoices by March 31, 2O1O demonstrating
full-use of the advanced payment, the Government of Ontario retains the right to
demand repayment of any unused FinancialAssistance.
Based on submitted Expenditure and Job Creation Report proiections demonstrating
that Eligible Costs will be íncurred ín 2010-11, OMAFRA may provide to the Recipient up
Ío 25"/" of Eligible Costs expected to be incurred in 2010-11 prior to OMAFRA receiving
evidence that the associated Eligible Costs have already been incurred by the Recipient
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(the Turther advance payment(s)"). The Recipient is required to submit invoices
demonstrating full use of the further advanced payments in subsequent Claim and
Progress Statements to OMAFRA. All other Eligible Costs incurred will only be
reimbursed followíng the Recipient's submission of invoices to OMAFRA and showing
the full use of the further advanced payment. lf the Recipient is unable to provide
invoices by March 31,2011 demonstrating full-use of the further advanced payment, the
Government of Ontario retains the right to demand repayment of any unused Financial
Assistance.
4.5 Deposit of Financial Assistance In Canadian Financial lnstitution and Interest on
Financial Assistance Advanced. All Financial Assistance provided, including any
advanced or further advance payments as well as all interest earned thereon, shall be
deemed to remain the property of the Government of Ontario and must be held by the
Recipient for the Government of Ontario in an interest bearing account in the name of
the Recipient at a Canadian financial institution, pending payment of Eligible Costs. The
amount of interest earned (if any) shall be reported to OMAFRA. lf the Recipient earns
any interest on the advanced Financial Assistance:a) OMAFRA may deduct an amount equal to the interest from any other instalments
of Financial Assistance; orb) The Recipient shall pay an amount equal to the Ínterest to OMAFRA if directed
by OMAFRA.
4.6 Maxímum Financial Assisfance. The total amount of FinancialAssistance provided to
the Recipient shall in any event be no greater than the Maximum Financial Assistance
figure set out in Schedule "D".
4.7 Excess Financial Assistance, The Recipient shall immediately notify OMAFRA should
the Project require less than the Total Eligible Costs to be Substantially Completed, or
where additíonal funding is secured from other government sources such that the total
funds available to the Recipient for the Project (including the Financial Assistance)
exceed the Maximum FinancialAssistance. OMAFRA may, in its sole and absolute
discretion, Adjust the Financial Assistance on the Project.
4.8 lnterdependent Projects, Where implementation of a Project is dependent on
completion of a project by others and the interdependent project is not completed by
others in whole or in part, OMAFRA may, in its sole discretion and absolute, Adjust the
Financial Assistance for the Project.
4.9 Recipient Not Carrying out Project The Recipient shall immediately notify OMAFRA
if it does not intend to carry out any Project in whole or in part as specified in Schedule
"8" hereto, in which case OMAFRA may, in its sole and absolute discretion, Adjust the
Financial Assistance for the Project.
4,10 New lnformation. ln the event of new information, errors, omissions or other
circumstances affecting the determination of the amount of FinancialAssistance under
this Agreement, OMAFRA may, in its sole and absolute discretion, Adjust the Financial
Assistance for the Project.
4.11 Alternatives to Project lf the Recipient becomes aware of any means of completing
either the Project's objective or the Project itself that are more cost effective, the
Recipient shall immediately notify OMAFRA, in which case OMAFRA may, in its sole
and absolute discretion, Adjust the FinancialAssistance. Likewise, if OMAFRA
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becomes aware of any alternative means of completing either the Project's objective or
the Project itself that are more cost effective, the Recipient wilt be notifíed and OMAFRA
may, in its sole and absolute discretion, Adjust the Financial Assistance.
4.12 Transfer of Financial Assistance between Projects. The Recipient shall not transfer
Financial Assistance assigned to one Project to another Project listed in Schedule B
hereto without the express written consent of OMAFRA.
4.13 Goods and Services Tax. The Financial Assistance is based on the net amount of
Goods and Services Tax to be paid by the Recipient pursuant to the Excise Tax Act,
R.S.C. 1985, c. E-l5, as amended, net of any applicable rebates. lf and when the
Harmonized Sales Tax is phased in within the Province of Ontario, the Financial
Assistance will be based on the net amount of the Harmonized Sales Tax to be paid by
the Recipient, net of any applicable rebates.
4.14 Withholding Payment. OMAFRA may, in its sole and absolute discretion, withhold
payment of Financial Assistance where the Recipient is in default in obtaining any
necessary permits, approvals or licenses applicable to the Project or is in default of
compliance with any provisions of this Agreement or any and all applicable federal,
provincial or municipal laws, and all rules, regulations, by-laws, notices, orders,
approvals, directives, protocols, polícies and guidelines.
4.15 Financial Assistance upon Expiry. Without limiting any rights OMAFRA has under
this Agreement, at law or in equity, OMAFRA shall have the right to be repaid by the
Recipient, in whole or in part, for Financial Assistance advanced and unspent by the
Recipient for a Project that has not been completed by the Project Completion Date.
4.16 Limitation on Payment of Financial Assistance. Notwithstanding section 4.4 of this
Agreement, OMAFRA may choose not to advance any Financial Assistance to the
Recipient until the Recipient provides the insurance certificate or other documents
provided for in section 9 of Schedule "A'.
4.17 lnsufÍicient Funds Províded by the Legislature of Canada, lf, in the opinion of the
Government of Ontario, the Legislative Assembly of Ontario or the Government of
Canada does not provide sufficient funds to continue the Financial Assistance for any
Fiscal Year during whích this Agreement is in effect, the Government of Ontario may
terminate this Agreement in accordance with the terms specified in Section 15.5 of
Schedule "A".
SECTION 5
PROJECT AWARD, CONSULTATTONS W|TH ABORTGTNAL GROUP(S), MANAGEMENT
AND COMPLETION
5.1 Recipient Fully Responsible. The Recipient shall be fully responsible for the
undertaking, implementation and completion of the Project and shall retain any and all
Consultants reasonably required to undertake a project of the size, scope and
complexity of the Project. Where implementation of the Project is dependent on
completion of a project by others, the Recipient shallbe fully responsible for obtaining
any assurances that it may require from others in relation tothe implementation of the
Project by the Recipient.
5.2 Government oÍ Ontario Not Responsible for lmplementation. The Government of
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Ontario shall not be responsible in any way whatsoever for the undeftaking,
implementation and completion of the Project or any interdependent project of others
unless the Project relates to a ProvincialAsset.
5.3 Government of Ontario Not Responsible for Costs, efc. The Government of Ontario
shall not be responsible for any costs associated with the operation, maintenance and
repair of the Project nor for any claims, proceedings or judgments arising from the tender
and bidding process, unless the Project relates to a ProvincialAsset.
5,4 Consultatíons with Aboriginal Group(s). The Recipient agrees to be bound by the
terms of the Aboriginal Consultation Protocol set out in Schedule "L".
5.5 Behaviour of Recípienf. The Recipient shall at all times carry out the Project in an
economical and businesslike manner, in accordance with this Agreement subject to any
reasonable changes that OMAFRA may agree to or require from time to time in writing.
5.6 Competitive Process, The Recipient shall acquire and manage its equipment, services
and supplies, including any construction component, required for the Project through a
transparent, competitive process that ensures the best value for the Financial Assistance
expended. Where the Recipient is a municipal entity, the Recipient shallfollow its
procurement policies as required by the Municipal Act, 2001,2001, S.O. c. 25, as
amended or, for the City of Toronto, the City of Toronto Act, 2006, S.O. 2006, c. 11,
Schd. A, as amended. Where the Recipient is a not-for-profit private sector entity, a for-
profit private sector entity or a Local Seruices Board, the Recipient shall ensure that for
equipment, services and supplies, the estimated cost of which exceeds $25,000.00, the
Recipient shall obtain at least three written quotes unless OMAFRA gives prior written
approval. The requirement for a competitive process for municipal Recipients, not-for-
profit private sector Recipients, for-profit private sector Recipients or Local Services
Board Recipients may be waived with prior written approval by OMAFRA if:
a) the equipment, services and supplies the Flecipient is purchasing is specialized
and is not readily available; or
b) the Recipient has recently researched the market for a similar purchase and
knows prevailing market costs for the equipment, seruices or supplies
purchased.
5.7 Trade Agreemenfs. lf the Recipient is subject to any provincial or federal trade
agreements to which the Government of Ontario is a party, the Recipient shall comply
with the applicable requirements of such trade agreements. In particular, and without
limitation, if the Recipient is subject to Annex 502.4 of the Agreement on lnternalTrade,
the Recipient shall comply with all of the applicable requirements of that Annex. ln the
event of any conflict between the requirements of Sections 5.6 of Schedule "4" and the
requirements of this Section 5.7, the requirements referenced in thís Section 5.7 shall
apply.
5.8 Final Claim. The Recipient shall submit its final claims for all costs incurred by the End
of FinancialAssistance Date with the required documentation, including the Final Repoft
as per Section 6.4 of Schedule "4", for approval, cost reviews, audits (including any
value for money audits that OMAFRA may decide to undertake in its sole and absolute
discretion) within 90 days following the Substantial Completion of the Project and no
later than the Final Report Date, which date is earlier, or such later date as is specified in
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writing by OMAFRA. Upon completion of the cost revÍews, audits and settlement,
OMAFRA shall not be obligated to consider any further claims in relation to the Project.
The Recipient shall also submit, upon request by OMAFRA, any documentation required
for approval, cost reviews and audits.
5.9 Commencement of Project, The Recipient shall begin the Project within sixty (60)
days of the Project construction start date, as per Schedule B, or such other period as
OMAFRA may allow, failing which this Agreement may be terminated pursuant to
Section 15.
5.10 Contracts. The Recipient shall ensure that all Contracts:
a) are consistent and do not conflict with this Agreement;
b) incorporate the relevant provisions of this Agreement to the fullest extent
possible;
c) be consistent with all policies and procedures the Government of Canada ancUor
the Government of Ontario may provide to the Recípient in relation the ISF;
d) are awarded and managed:
(í) in a way that is transparent, competitive and consistent with value for
money principles; and(íi) in accordance with any policies and procedures the Government of
Ontario may provide to the Recípient;
e) require that the parties thereto comply with any and all applicable federal,
provincial or municipal laws, and all rules, regulations, by-laws, notices, orders,
approvals, directives, policies, protocols and guidelines; and
Ð authorize the Governments of Canada and Ontario of to collect, use and disclose
information and data gathered by parties, perform audits and monitor the Project
as they see fit.
SECTION 6
REPORTING REQUIREMENTS
6.1 Proiect Sfafus Bepoft. The Recipient shallsubmit monthly Project Status Reports in
the format prescribed by OMAFRA including such information as estimated percentage
of project completion, tender call dates, tender award dates, forecast and actual
construction start and end dates, and all other information respecting the progress of the
Project that may be requested by OMAFRA or of which the Recipient becomes aware
that may affect the Project's timely completion.
ln addition, and without limitation by the communications requirements set out else
wherein this Agreement, the Recipient shallalso submit copies of all communications
andpublic information materials relatedtothe Projectwith the Project Status Reports.
6.2 Expenditure and Job Creation Bepoft. The Recipient shall, at a minimum, submit to
OMAFRA a quarterly Expenditure and Job Creation Report, as set out in Schedule "H"
hereto and which may be amended by OMAFRA from time to time, for each Project
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listed in Schedule "8", to OMAFRA on or before May 15, August 15, November 15 and
February 15 for each FiscalYear.
6.3 Ctaims Submission. All Recipient Claim Submissions shall include, but are not limited
to, the following repofi:
Claim and Progress Sfafemenf, The Recipient shall provide OMAFRA with a
duly executed report in the form set out in Schedule "1" ("Claim and Progress
Statemenfl) that shall contain information to allow OMAFRA to assess the
progress of the Project and OMAFRA may amend the Glaims and Progress
Statement from time to time, as well as the eligibility of that pottion of the Project
for which disbursement is being requested and the individual Project tasks and
milestones.
6.4 Finat Report.Within 90 days of the Project becoming Substantially Completed and no
later than the Final Report Date, or such later date as is specified in writing by OMAFRA,
the Recipient shall submit a final report (the "Final Reporf as set out in Schedule "J") for
the Project to OMAFRA in a manner satisfactory to OMAFRA and the Recipient shall
follow such administrative procedures as are specified from time to time by OMAFRA.
Upon acceptance of the Final Report and the processing of final claims, OMAFRA shall
not be obligated to consider any further claims in relation to the Project.
6.5 Solemn Declaration of Substantial Completion. Within ninety (90) days of the Project
becoming Substantially Completed and no later than the Final Report Date, or such later
date as is specified in writing by OMAFRA, the Recipient shall submit a fully executed
Solemn Declaration of Substantial Completion, as set out by Schedule "K', for all
Projects for which Eligible Costs have been claimed.
sEcTloN 7
RECORDS AND AUDIT
7.1 Separate Records. The Recipient shall maintain separate records and documentation
for each Project listed in Schedule "8" and shall keep all records and documentation for
six (6) years after the submission of the final claims referred to in Section 5.9 of
Schedule "4".
7.2 Provide Becords to OMAFHA. The Recipient shall provide to OMAFRA, upon request
and at the Recipient's expense (including but not limited to photocopy¡ng, electronic
media, transportation and postage, associated staff time, information retrieval and other
office expenses), all records and documentation (including invoice summaries and
certified statement of final costs) of the Recipient and its auditors, Consultants relating to
the Project or any other project(s) of the Recipient under the lSF, or any other
Government of Ontario program(s), for the purposes of cost reviews, audits (including
any value for money audits that OMAFRA may decide to undertake in its sole and
absolute discretion) settlement, as may be required by OMAFRA, of the Project or any
other project(s) of the Recipient under the lSF, or any other Government of Ontario
program(s). Such material shall be provided in a form and manner satisfactory to
OMAFRA.
7.3 Erternal Auditor. OMAFRA may require the assistance of an external auditor to carry
out a review of the material referred to in Sections 7.1 and7.2 of Schedule "4". lf so, the
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Recipient shall, upon request, retain an external auditor acceptable to OMAFRA at the
Recipient's sole expense. The Recipient shall ensure that any auditor who conducts a
financial or program review pursuant to this section of the Agreement or otherwise,
provides a copy of the report to OMAFRA for its consideration at the same time that the
report is given to the Recipient.
7.4 Auditor General oî Canada. The Auditor General of Canada, may, at the Auditor
General of Canada's cost, conduct an audit with respect to the use of Financial
Assistance under this Agreement. For the purposes of facilitating such inquiry, the
Recipient shall release to OMAFRA upon request and in a timely manner, for the
purpose of releasing to the Auditor General of Canada: all records held by the Recipient,
or by agents or contractors of the Recipient, relating to this Agreement and/or the
Financial Assistance; and such further information and explanations as the Auditor
General, or anyone actíng on behalf of the Auditor General may request relating to any
part of this Agreement of the use of Financial Assistance.
7.5 Auditor General of Ontario. The Auditor General of Ontario, may, at the Auditor
General of Ontario's cost, conduct an audit with respect to the use of Financial
Assistance under this Agreement. For the purposes of facilitating such inquiry, the
Recipient shall release to OMAFRA upon request and in a timely manner, for the
purpose of releasing to the Auditor General of Ontario: all records held by the Recipient,
or by agents or Contractors of the Recipíent, relating to this Agreement and/or the
FinancialAssistance; and such further information and explanations as the Auditor
General, or anyone acting on behalf of the Auditor General may request relating to the
Financial Assistance.
7.6 lnformation. The Recipient shall supply to OMAFRA, upon request, such information in
respect of the Project and its results including, without limitation, all Contracts and
agreements related to the Project and all plans and specifications related to the Project,
as OMAFRA may require. The Government of Canada and the Government of Ontario,
their respective agents and employees, including the Auditor General's Office, shall be
allowed access to the Recipient's premises and staff and to the Project site at all
reasonable times to (i) inspect the progress and monitor the Project; (ii) perform cost
revíews and audits on the Project; and (iii) complete any other auditing or monitoring that
may be reasonably requíred in relatíon to the project.
7.7 lnformatÍon Condition Precedent for Payment. lt, in the opinion of OMAFRA, any of
the information requirements of this Sectíon 7 are not met, OMAFRA may, in its sole and
absolute discretion, require the information as a condition precedent to any payment in
relation to the Project(s) of the Recipient under the lSF, or any other provinciaL
program(s) (either current or future). ln addition, OMAFRA may, in its sole and absolute
discretion, Adjust the FinancialAssistance for the project.
SECTION 8
OVERPAYMENT AND FAILURE TO SUBSTANTIALLY COMPLETE CONTRACT WITHIN
TIMELINES
8.1 Allowable Financíal Assistance, FinancialAssistance paid to the Recipient prior to the
submission of a Final Report in accordance with Section 5.9 of Schedule 3" shall not be
construed as a final determination of the amount of FinancialAssistance applicable to
the Project. Upon conducting a final cost review or audit of the Project, OMAFRA will
determine the final amount of Financial Assistance on the Project (the "Allowable
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Financial Assistance"). For certainty, the allowable Financial Assistance shall not
exceed the Maximum Financial Assistance. The Recipient agrees to repay to OMAFRA,
upon receipt of a written demand and within the period specified by OMAFRA, that
portion of the Financial Assistance that exceeds the Allowable Financial Assistance
applicable to the Project (an "overpayment'), as determined by OMAFRA, as well as any
Financial Assistance used for a purpose other than that stated in the terms of this
Agreement, as determined by OMAFRA.
8.2 Deduction of Overpayment. OMAFRA may deduct any overpayments of Financial
Assistance for the Project from financial assistance payable on any other Project(s) of
the Recipient under the ISF or any other Government of Ontario program(s) and/or
Government of Canada program(s) that are delivered by the Government Ontario on
behalf of the Government of Canada (either current or future). Any overpayment made
on any other Project(s) of the Recipient under the ISF or any other Government of
Ontario program(s) (either current or future) may in turn be deducted from Fínancial
Assistance payable on the Project.
8.3 Interest on Overpayment OMAFRA reserves the right to demand interest on any
overpayment owing by the Recipient under the terms of this Agreement at the then
current interest rate charged by the Government of Ontario on accounts receivable. The
Recipient shall pay the amount of interest owing upon receipt of a written demand and
within the period specified by OMAFRA.
8.4 Recovery of Financial Assistance. Where Eligible Costs committed to a Project have
not been incurred, OMAFRA may withdraw any unspent Financial Assistance for the
Project if it has not started construction on its scheduled staft date or if a Project has
stafted construction but for which progress is not to the satisfaction of Ontario.
SECTION 9
INSURANCE AND BONDING
9.1 lnsurance. The Recipient represents and warrants that it has, and shall maintain in full
force and effect for the term of the Agreement, at its own cost and expense, with insurers
having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary
and appropriate insurance that a prudent person carrying out a project similar to the
Project would maintain, including commercial general liabiliÇ insurance on an
occurrence basis for third party bodily injury, personal injury and property damage, to an
inclusive limit of not less than five million dollars ($5,000,000.00) per occurrence. The
commercial general liability insurance policy shall include the following:
(i} the lndemnified Parties as additionalinsureds with respect to liability
arising in the course of performance of the Recipient's obligations under,
or otherwise in connection with, the Agreement;
(ii) a cross liability clause;
(ii¡) contractual liability coverage; and
(vii) a 30 day written notice of cancellation, termination or material change.
9-2 Proof of lnsurance. The Recipient shall provide OMAFRA with certificates of
insurance, or other proof as may be requested by OMAFRA, that confirms the insurance
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coverage as provided for in Section 9.1 of Schedule "4". Upon the request of OMAFRA,
the Recipient shall make available to OMAFRA a copy of each insurance policy.
9.3 Bonding. The Recipient shall put in effect and maintain in fullforce and effect or cause
to be put into effect and maintained in fullforce and effect during the term of this
Agreement.
a) a performance bond in the amount of 100% of the Contract price for any
construction Contract related to the Project and which is for an amount greater
than $150,000.00 covering the pedormance of that construction Contract and the
correction of any deficiencies; and
b) a labour and material payment bond in the amount of 50% of the Contract price
for any construction Contract related to the Project and which is for an amount
greater than $150,000.00 covering the payment for labour, material or both.
9.4 Alternatives, reduction or waiver. Notwithstanding the requirements set out in Section
9.3, in the event that the Recipient provides a written business case to obtain approval to
put into effect and maintain an alternative form of security or to reduce or eliminate the
bonds for construction Contracts of $350,000.00 or less, OMAFRA, in its sole discretion,
may accept an alternative form of security, reduce or waive the bonding requírements in
whole or in pafi.
SECTION 1O
INDEMNITY
10.1 lndemnified Pa¡ties Not Liable. ln no event shallthe lndemnified Parties be liable for:
a) any bodily injury, death or property damage to the Recipient, its employees,
agents, or Consultants or for any claim, demand or action by any third parg
against the Recipient, its employees, agents, or Consultants, arising out of or in
any way related to the Canada-Ontario lnfrastructure Stímulus Fund Agreement
or this Agreement or the Project; or
b) any incidental, indirect, special or consequential damages, or any loss of use,
revenue or profit to the Recipient, its employees, agents, or Consultants arisíng
out of or in any way related to the Canada-Ontario lnfrastructure Stimulus Fund
Agreement or this Agreement or the Project.
1O.2 Recipient to lndemnify. Where the Recipient is a municipality, a not-for-profit private
sector entity, a for-profit private sector ent¡ty or a Local Services Board, the Recipient
agrees to indemnify and hold harmless the lndemnified Parties from and against all
suits, judgments, claims, demands, expenses, actions, causes of action and losses
(including, without limitation, reasonable legal expenses and any claim for lien made
pursuant to the Construction Lien Act, R.S.O. 199q c. C.30, as amended and for any
and all liability for damages to property and injury to persons (including death) which the
lndemnified Parties may incur, otherwise than by reason of their own negligence or wilful
misconduct, as a result of or arising out of or in relation to: (a) the performance of this
Agreement or any breach of the terms of this Agreement by the Recipient, its officers,
seruants, employees, agents and Gonsultants, or by a third party, and any of its officers,
employees, servants or agents; (b) the ongoing operation, maintenance and repair of the
infrastructure resulting from the Project; or (c) any omission or other wilful or negligent
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act of the Recipient, a third party, their respective employees, officers, servants or
agents.
10.3 Fu¡ther Indemnity. The Recipient further agrees to indemnify and hold harmless the
lndemnified Pafties, for any incidental, indirect, special or consequential damages, or any
loss of use, revenue or profit, which the lndemnified Pafties may incur, otherwise than by
reason of their own negligence or wilful misconduct, as a result of or arising out of or in
relation to: (a) the performance of this Agreement or any breach of the terms of this
Agreement by the Recipient, its officers, servants, employees, agents and Consultants, or
by a third party, and any of its officers, employees, selvants or agents; (b) the ongoing
operation, maintenance and repair of the infrastructure resulting from the Project; or (c) any
omission or other wilful or negligent act of the Recipient, a third party, their respective
employees, officers, seruants or agents.
SECTION 11
TRANSFER AND OPERATION OF INFRASTRUCTURE
11.1 Transfer oÍ Ownersåþ. Unless otherwise agreed to by the Governments of Canada
and Ontario, the Recipient will retaín title to, and ownership of, the Asset resulting from
the Project(s) for at least five (5) years after the completion of the Project(s).
11.2 Bepayment ln the event that at any time wíthin five (5) years from the date of
completion of the Project(s), the Recipient sells, leases, encumbers or othenruise
disposes of, directly or indirectly, any Asset constructed, rehabilitated or improved, in
whole or in pad, with the Financial Asslstance, other than to Canada, Ontario, a Local
Government, or a Crown corporation of Ontario that is the latter's agent for the purpose
of implementing this Agreement, the Recipient hereby undeftakes to repay the
Governments of Canada and Ontario, on demand, a proportionate amount of the
Financial Assistance, as follows:
Where Project asset is sold, leased, encumbered
or disoosed of:
Repayment of contribution
lin current dollars)
Within 2 Years after Proiect completion 100y"
Between 2 and 5 Years after Proiect completion 55"/"
5 Years after Proiect completion OY"
11.3
11.4
Notice. At any time during the five (5) years foltowing the date of completion of the
Project, the Recipient agrees to notify OMAFRA in writing of any transaction triggering
the above-mentioned repayment in section 11.2 ol Schedule "Æ, at least one hundred
eighty (180) days in advance.
Deduction îrom Financial Assistance, OMAFRA may, in its sole and absolute
discretion, deduct the amount of Financlal Assistance to be repaid by the Recipient
under Section 1'1.2 of Schedule "A" from FinancialAssistance payable by the
Government of Ontario to the Recipient on any other project(s) of the Recipient under
the ISF or any other Government of Ontario program(s) (either current or future) and
provide that money to the Governments of Canada ancl/or Ontario.
Revenue from Assets. The Recipient must identify to OMAFRA when an Asset in any
given Fiscal Year generates revenues that exceed its costs, including operating costs,
alternative financing partnerships or public-private partnerships costs and provisions for
future life cycle costs and where the intent of revenue generation was not identified in
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the application. Within the first five (5) complete Fiscal Years following the Substantial
Completion of a Project, OMAFRA may, in its sole and absolute discretion, deem the
amount of revenue from that Project that is proportionalto the Government of Canada's
and the Government of Ontario's Financial Assistance to the total cost of the Asset to be
an overpayment of FinancialAssistance (the "deemed overpaymenf). The Recipient
shall pay OMAFRA, upon request, the deemed overpayment,.
11.6 Ásset Operation, The Asset established with the Financial Assistance under this
Agreement shall be used, maintained and operated for a period of at least one half of the
expected useful life of the Asset after Substantial Completion of the Project as set out in
Schedule "fl. Any contravention of this provision shall give OMAFRA the right to
recover a portion or all of the Financial Assistance to those Project(s) provided under this
Agreement.
SECTION 12
CONFLICT OF INTEREST AND CONFIDENTIALITY
12.1 No Conflict of lnteresf. The Recipient and its Consultants and any of their respective
advisors, partners, directors, officers, employees, agents, sub-contractors, and
volunteers shall not engage in any activity or provide any seruices where such activity or
the provisíon of such seruices creates a conflict of interest (actually or potentially, as
determined in the sole and absolute opinion of OMAFRA) with the provision of seruices
under this Agreement. The RecipÍent acknowledges and agrees that it shall be a conflict
of interest for it to use confidential information of the Government of Ontario that is
relevant to the Project or otherwise where OMAFRA has not expressly authorized such
use in writing. For greater certainty, and without limiting the generality of the foregoing,
a conflict of interest includes a situation where anyone associated with the Recipient is
able to benefit financially from the Project or where such a person owns or has an
interest in an organization that is carrying out work related to the Project.
12.2 Disclose Potentíal Conflict of Interest. The Recipient shall disclose to OMAFRA
without delay any actual or potential situation that may be reasonably interpreted as
either a conflict of interest or a potential conflict of interest.
12.3 Freedom of lnformation and Protection of Privacy Act The Recipient acknowledges
that the Freedom of Information and Protection of Prívacy Acl R.S.O. 199O, c. F.31, as
amended binds the Ontario Government.
SECTION 13
RECOGNITION
13.1 Lìcensed Marks. The Recipient acknowledges that the Governments of Canada and
Ontario are, will be or may be the owner of certain distinguishing marks comprised of
designs, trademarks and official marks which have come or will come to be associated
with the ISF (all such current and future marks, being the "Licensed Marks").
13.2 Acknowledgement in Advertising and Publicity, The Recipient agrees to
acknowledge the FinancialAssistance of the Governments of Canada and Ontario to the
Project in all advertising and publicity relating to the Project and in any construction
signs and in any temporary or permanent tributes to Project donors by adhering to the
Communications Requirements as per Schedule "G".
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13.3 llse of Licensed Marks. ln consideration of receiving the FinancialAssistance, the
Recipient agrees to use the Licensed Marks as follows:
a) the Recipient agrees to strictly use the Licensed Marks only as prescribed by the
Communications Requirements and not to use any other mark or trademark in
combination with any of the Licensed Marks without the prior written approval of
the Governments of Canada and Ontario, or their delegates responsible for
administering the lSF. The Recipient agrees that ¡t will not alter, modify, dilute or
otherwise misuse the Licensed Marks;
b) the Recipient agrees to submit to the Governments of Canada and Ontario, or
their delegates responsible for administering the lSF, copies of any
advertisements or promotional materials containing the Licensed Marks for
approval prior to any use thereof and to remove therefrom either any reference to
the Licensed Marks or any element that may from time to time and upon
reasonable notice be required;
c) the Recipient agrees that it will not state or imply, directly or indirectly, that the
Recipient or the Recipient's activities, other than those permitted by this
Agreement, are supported, endorsed, or sponsored by the Governments of
Canada and Ontario, or their delegates responsible for administering the ISF and
shall, upon notification, express disclaimers to that effect; and
d) the Recipient agrees to promptly inform the Governments of Canada Ontario, or
their delegates responsible for administering the ISF of any suspected
infringement of any Licensed Marks by a third party.
13.4 Cease llsing Licensed Marks. Whether or not the Recipient is in breach of this
Agreement, forthwith upon any receipt by the Recipient of a written direction from the
Governments of Canada and Ontario, or their delegates responsible for administering
the lSF, the Recipient shall cease using the Licensed Marks, and without limiting the
generality of the foregoing, will remove all signage and remove from circulation any use
or reference to the Licensed Marks.
SECTION 14
COVENANTS, REPRESENTATIONS AND WARRANTIES
14.1 General. The Recipient covenants, represents and warrants to the Government of
Ontario that:
a) it is conducting and shallconduct its business in compliance with all applicable
federal, provincialand municipal laws, and all rules, regulations, by-laws, notices,
orders, approvals, directives, protocols, policies and guidelines;
b) it is conductíng and shall carry on its business in compliance with all Government
of Canada requirements as outlined in Schedule "E';
c) it has authority and any necessary approvalto enter into this Agreement and to
carry out its terms;
d) it has or will apply for all permits, approvals, and licenses which are required in
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order to carry out the Project;
e) it validly exists as a legal entity with full power to perform and obserue allof the
terms and conditions of this Agreement;
f) where applicable, it has passed by-laws required to undertake the Project;
g) it is now and will continue to be compliant with all Environmental Laws;
h) it owns or has a long-term lease (inclusive of any renewals) for the lands on
which the lnfrastructure is or will be located that expires no earlier than five (5)
years following Project completion;
i) provided that the Recipíent is not a municipality or a Crown Agency,
A. it is not a non-resident of Canada within the meaning of the lncome Tax Act
(Canada);
B. is either a corporation, a paftnership or a sole proprietorship validly in
existence; and
C. is registered and qualified to do business wherever necessary to carry out
the Project;
j) it has the experience, financial health and ability to carry out this Project;
k) if the Recipient is a municipality, local board or a Crown agency, it has the
legislative authority to carry out the Project;
l) all information provided during the ISF application process remains true, correct
and complete in every respect except as set out to the contrary herein; and
m) notify OMAFRA of all other sources of funding for each Project contained in
Schedule "8" of this Agreement that may reduce the level of Financial Assistance
the Recipient would be eligible to receive under this Agreement.
14.2 Governance. The Recipient represents, warrants and covenants that, it has, and shall
maintain for the period during which this Agreement is in effect, by-laws or other legally
necessary instruments to:
a) establish the expected code of conduct and ethical responsibilities at all levels of
the Recipient's organization;
b) establish procedures to ensure the ongoing effective functioning of the Recipient;
c) establish decision-making mechanisms;
d) provide for the prudent and effective management of the Financial Assistance:
e) establish procedures to enable the successful completion of the Project;
f) establish procedures to enable the timely identification of risks tothe completion
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of the Project and strategies to address the identified risks;
g) establish procedures to enable the preparation and delivery of all reports
required under this Agreement; and
h) responsible for other matters as the Recipient considers necessary to ensure
that the Recipient carries out its obligations under the Agreement.
14.3 Representations and Warranties True Condition Precedent for Payment Upon
request, the Recipient shall provide OMAFRA with proof of the matters referred to in this
Section. lt is a condition precedent to any payment under this Agreement that the
representations and warranties under this Section are true at the time of payment and
that the RecipÍent is not in default of compliance with any terms of this Agreement.
Where this is not the case, OMAFRA may, in its sole discretion, Adjust the Financial
Assistance for the Project.
SECTION 15
DEFAULT, ENFORCEMENT AND TERMINATION
15.1 Event of Default. Each and every one of the following events is an "Event of Defaulfl:
a) if in the opinion of OMAFBA, the Recipient fails to conform or comply with any
term or covenant contained in this Agreement to be performed or complied with
by the Recipient;
b) if in the opinion of the OMAFRA any representation or warranty made by the
Recipient in this Agreement or any ceftificate delivered to OMAFRA pursuant
hereto shall be materially untrue in any respect;
c) if an order shall be made or an effective resolution passed for the winding up, or
liquidation or dissolution of the Recipient or the Recipient is othenruise dissolved
or ceases to carry on its operation;
d) if the Recipient uses any of the Financial Assistance for a purpose not authorized
by this Agreement without the prior written consent of OMAFRA;
e) if the Recipient admits in writing its inability to pay its debts generally as they
become due, voluntarily suspends transactions of its usual business, becomes
insolvent, bankrupt, makes an assignment for the benefit of its creditors, or a
receiver or manager, court appointed or otherwise, is appointed for its assets or if
the Recipient takes the benefit of any statute from time to time in force relating to
bankrupts or insolvent debtors;
Ð if in the opiníon of OMAFRA a material adverse change occurs such that the
viability of the Recipient as a going concern is threatened in the opinion of the
OMAFRA, acting reasonably;
g) if in the opinion of the OMAFRA, the Recipient ceases to operate;
h) if the Recipient fails to begin the Project within sixty (60) days of the Project
construction start date, as per Schedule B, or such period as OMAFRA may
allow,, or, in the opinion of OMAFRA, the Recipient has failed to proceed
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diligently with the Project or abandons the Project in whole or in pad, or the
Recipient is otherwise in default in carrying out any of the terms, conditions or
obligations of this Agreement, except where such failure is due to causes which,
in the opinion of OMAFRA are beyond the controlof the Recipient;
i) ¡f the Recipient has submitted false or misleading information to OMAFRA; or
j) the Recipient ancUor any of its Consultants ancl/or any of their respective
advisors, partners, directors, officers, employees, agents, sub-contractors and
volunteers has breached the requirements of Section 12 oÍ Schedule "A'.
15.2 Waiver. OMAFRA may, in its sole and absolute discretion, at any time, waive any Event
of Default which may have occurred provided that no such waiver extends to, or be
taken in any manner whatsoever to affect, any subsequent Event of Default or the right
to remedies resulting therefrom, and that no such waiver shall be, or shall be deemed to
constitute, a waiver of such Event of Default unless such waiver is in writing from
OMAFRA.
15.3 Remedies on Default. Notwithstanding any other rights which the Government of
Ontario may have under this Agreement, if an Event of Default has occurred, the
Government of Ontario shall have the following remedies provided only that in the case
of an Event of Default which, in the opinion of OMAFRA in its sole and absolute
discretion, is curable, OMAFRA has first given written notice of the Event of Default to
the Recipient and the Recipient has failed to correct the Event of Default within 30
Business Days or such period of time as OMAFRA may consent to in writing:
a) OMAFRA shall have no fufther obligation to provide any FinancialAssistance for
the Project;
b) the Government of Ontario may, at its option, terminate this Agreement
immediately or may, in its sole and absolute discretion, Adjust the Financial
Assistance. The total amount of Financial Assistance paid to the Recipient to the
date of termination shall be immediately due and payable by the Recipient and
bear interest at the then-current interest rate charged by the Government of
Ontario on accounts receivable; and
c) the Government of Ontario may avail itself of any of its legal remedies that ít may
deem appropriate.
15.4 Additional Remedies. ln addition to the remedies described in Section 15.3, the
Government of Ontario may commence such legal action or proceedings as it, in its sole
and absolute discretion, may deem expedient, without any additional notice under this
Agreement. The rights and remedies of the Government of Ontario hereunder are
cumulative and in addition to, and not in substitution for, all other rights or remedies
otherwise available to the Government of Ontario.
15.5 Termination Without Cause. Notwithstanding anything else contained herein, the
Government of Ontario reserves the right toterminate this Agreement without cause
upon such conditions as the Government of Ontario may require, with a minimum of
th¡rty (30) Business Days written notice to the Recipient. lf the Government of Ontario
terminates this Agreement prior to its Expiration Date, the Government of Ontario,
subject to all of the Government of Ontario's rights under this Agreement, including,
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without limitation, its right to Adjust the Financial Assistance prior to its expiration, shall
only be responsible for the payment of Financial Assistance on the portion of the Project
completed and Eligible Costs already incurred and paid at the time of such termination,
provided that the Recipient provides a report to OMAFRA that meets the requirements of
a Claims and Progress Statement and OMAFRA has sufficient funds appropriated by the
Legislative Assembly of Ontario. Such report must be received by OMAFRA within
ninety (90) Business Days of notice of termination being given to the Recipient pursuant
to this Section.
SECTION 16
NOTICE
16.1 Notice. Any demand, notice or communication to be made or given hereunder shall be
in writing and may be made or given by personal delivery or mailed by first class
registered mail, postage prepaid or by transmittal by facsimile, telecopy, email or other
electronic means of communication addressed to the respective parties as follows at the
addresses set out in Schedule "F or to such other person, address, facsimile number,
telecopy number or email address as either party may from time to time notify the other
in accordance with this Section. Any demand, notice or communication made or given
by personal delivery shall be conclusively deemed to have been given on the day of
actual delivery thereof. Any demand, notice or communication made or given by
facsimile, email or other electronic means of communication, if made or given at a time
when it would be received by the Recipient during its normal business hours on a
Business Day, shall be deemed to be received at the time it is sent; otherwise, such
electronic communicatíon shall be deemed to be received on the first Business Day
following the transmittalthereof. Any demand, notice or communication maíled by
registered mail shall be deemed to have been received three (3) Business Days
following the day on whích it was mailed.
16.2 Bepresentatives. The individuals identified pursuant to Schedule "F" will, in the first
instance, act as the Government of Ontario's or the Recipient's, as the case may be,
representative for the purpose of implementing this Agreement.
SECTION 17
MISCELLANEOUS
17.1 Terms Binding. The Recipient shall take all reasonable measures to ensure that its
officers, directors, partners, employees, agents, sub-contractors and Consultants shall
be bound to observe all of the terms and conditions of this Agreement, including, but not
limited to all covenants, representations and warranties set out hereln. The Recipient
shall include in all of its Contract(s) terms and conditions similar to and not less
favourable to the Government of Ontario than the terms and conditions of this
Agreement to the extent that they are applicable to the work subcontracted, including but
not limited to the requirements of SectionT of Schedule "4".
17.2 Time Is of the Essence, ln the pedormance and obseruance of the terms and
conditions of this Agreement, time is of the essence and no extension or variation of this
Agreement shall operate as a waiver of this provision.
17.3 Successors and Assigns. This Agreement shall enure to the benefit of and be binding
upon the parties hereto and their respective heirs, executors, administrators, successors
and permitted assigns.
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17.4 Severabílity. The validity or enforceability of any provision of this Agreement shall not
affect the validity or enforceability of any other provisions hereof and such invalid or
unenforceable provisions shall be deemed to be severable.
17.5 No Waiver. The failure by the Government of Ontario to insist in one or more instances
on performance by the Recipíent of any of the terms or conditions of this Agreement
shall not be construed as a waiver of the Government of Ontario's right to require further
performance of any such terms or conditions, and the obligations of the Recipient with
respect to such performance shall continue in fullforce and effect.
17.6 Divisíon oî Agreemenf. The division of this Agreement into Schedules, articles,
sections, clauses, paragraphs and the inseftion of headings are for the convenience of
reference only and shall not affect the construction or interpretation of this Agreement.
17.7 Governing Law. This Agreement shall be governed by and construed in accordance
with the laws applicable in Ontario.
17.8 Survival. The following Schedules, sections and provisions of this Agreement shall
survive the expiration or early termination hereof: Section 4 (Financial Assistance),
Section 6 (Reporting Requirements), Section 7 (Records and Audit), Section I
(Overpayment and Failure to Substantially Complete Contract Within Timelines), Section
10 (lndemnity), Section 1 1 (Transfer and Operation of lnfrastructure), Section 12
(Conflict of lnterest and Confidentialíty), Section 13 Recognition), Section 14
(Covenants, Representations and Warranties), Section 15 (Default, Enforcement and
Termination), and Section 17.11 (lnterest) of Schedule "A"; Schedule "E"; Schedule "F'
(useful life of Project lnfrastructure); and Schedule "G" (the Recipient's obligation to
maintain a permanent plaque in cases where it is necessary to install a permanent
plaque).
17.9 No Assígnment. The Recipient shall not assign any aspect of this Agreement. The
Government of Ontario may assign this Agreement on written notice to the Recipient.
17.10 No Amendment This Agreement shall not be varied or amended except by a
document in writing, dated and signed on behalf of the Government of Ontario and the
Recipient.
17.11 lnterest. OMAFRA reserves the right to demand interest on any repayment of Financial
Assistance owing by the Recipient under the terms of this Agreement at the then-cunent
interest rate charged by the Government of Ontario on accounts receivable. The
Recipient shallpay the amount of interest owing upon receipt of a written demand and
within the period specified by OMAFRA.
17.12 Government of Ontario and Hecipient lndependenf, Nothing in this Agreement shall
be deemed to constitute the Recipient an employee, selvant, agent, partner of or in joint
venture with the Government of Ontariofor any purpose whatsoever.
17.13 RecipÍent Cannot Represent Government of Canada or Government of Ontario.
The provision of Financial Assistance to the Recipient pursuant to this Agreement is for
the sole purpose of, and is limited to, carrying out the Project. The Recipient warrants
and agrees that under no circumstances shall it enter into any Contract or commitment
in the name of or on behalf of the Governments of Canada ancl/or Ontario. The
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Recipient acknowledges and agrees that it is not by the terms of this Agreement or
otherwise, granted any right or authority to assume or create any obligation or
responsibility, express or implied, on behalf of or in the name of the Governments of
Canada and/or Ontario, to act as an agent of the Governments of Canada and/or
Ontario, or to bind the Governments of Canada and/or Ontario in any manner
whatsoever other than as specifically provided in this Agreement.
17.14 Consultants. The Government of Ontario acknowledges that, in connection with
carrying out the Project, the Recipient may engage one or more Consultants. The
Government of Ontario acknowledges and agrees that the Recipient shall have the sole
authority and responsibility for such employees, agents or Consultants, including their
hiring and termination. The Recipient acknowledges and agrees that the Recipient shall
be responsible for all acts and actions of the Recipient's employees, agents and
Consultants and that all such acts and actions shall be treated as actions of the
Recipient for the purposes of this Agreement.
17.15 Lobbyists and Agent Fees. The Recipient warrants that any person hired, for
payment, or to speak or correspond with any employee or other person representing the
Recipient, concerning any matter relating to the contribution under this Agreement or
any benefit hereunder and who is required pursuant to the Lobbying Act, as amended, is
registered pursuant to the Lobbying Acf. The Recipient also warrants that it has not and
nor will it make a payment or other compensation to any legal entity that is contingent
upon or is calculated upon the contribution hereunder or negotiating the whole or any
part of the terms of this Agreement.
17-16 Cooperation for non-Ontario Government Recipienfs. The Recipient and the
Government of Ontarío agree to cooperate with one another and will be frank, candid
and timely when dealing with one another and will endeavour to facilitate the
implementation of this Agreement.
17.17 Data. The Recipient agrees that the Government of Ontario may, in its sole discretion,
gather and compile information and data required under this Agreement and disclose
such information and data to the Government of Canada.
17.18 Priority. Where there is a conflict between one or more of the Schedules of this
Agreement, the following order of prioríty shall apply: Schedule "Æ, Schedule "C",
Schedule "8" and all other Schedules.
17.19 Entire Agreemenf. The Agreement constitutes the entire Agreement between
Government of Ontario and the Recipient with respect to the subject matter contained in
the Agreement and supersedes all prior oral or written representations and/or
agreements.
- END OF GENERAL TERMS AND CONDITIONS -
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SCHEDULE ..B'
DESCRTPTTON OF THE PROJECT(S)
FILE
NUMBER PROJECT TITLE PROJECT DESCRIPTION
PROJECT
CONSTRUCTION
START DATE
ABORIGINAL
CONSULTAT¡ON
SCHEDULE L
754 Carson Line Bridge The Municipality of Bayham proposes improvements to
the Carson Line Bridge decking and end treatments as
well as installation to improve safety for traffic and
extend the life of the bridge.
07lo1/2009 L1
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SCHEDULE "C"
ELIGIBLE AND INELIGIBLE COSTS
ELIGIBLE COSTS
C.1. Subject to Section C.2, Eligible Costs will be all dírect costs that are in OMAFRA's
opinion properly and reasonably incurred and paid by the Recipient under a Contract for
goods or services necessary for the implementation of the Project. Eligible Costs will
include only the following:
a) the capital costs of constructing, rehabilitating or improving, in whole or in part, a
tangible capital asset, as defined and determined by OMAFRA;
b) the costs of joint communication activities (press releases, press conferences,
translation, etc.) and road signage recognition as described in Schedule "G";
c) all planning (including plans and specifications) and assessment costs such as the
costs of environmental planning, surueying, engineering, architectural superuision,
testing and management consulting seruices;
d) the costs of engineering and environmental reviews, including environmental
assessments and follow-up programs as defined in the Canadian Environmental
Assessment Act and the costs of remedial activities, mitigation measures and follow-
up identified in any environmental assessment;
e) the costs of Project-related signage, lighting, Project markings and utility adjustments;
f) costs of consulting with Aboriginal Group(s), including the translation of documents
into languages spoken by the interested Aboriginal Group(s);
g) the costs of developing and implementing innovative techniques for carrying out the
Project, as determined by OMAFRA;
h) Recipient audit and evaluation costs as specified in this Agreement, wíth the
exception of costs related to the retaining of an external auditor; and
i) other costs that, ln the sole opinion of OMAFRA, are considered to be direct and
necessary for the successful implementation of the Project and have been approved
in writing prior to being incurred.
C.2. INELIGIBLE COSTS
The following costs are ineligible for FinancialAssistance:
a) costs incurred prior to June 5, 2009;
b) costs incurred after the Project Completion Date;
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c)
d)
e)
land acquisition, leasing land, buildings, equipment and other facilities, real
estate fees and related costs;
financing charges, legalfees, and loan interest payments (including those
related to easements (e.9. surueys));
the value of any goods and services which are received through donations or in
kind;
employee wages and benefits, overhead costs as well as other direct or
indirect operating, maintenance and administrative costs incurred by the
Recipient for the Project, and more specifically costs relating to seruices
delivered directly by permanent employees of the Recipient;
meal, hospitality or incidental expenses of Consultants; and
provincialsales tax, the GST and, if and when implemented the Harmonized
Sales Tax for which the Recipient is eligible for a rebate, and any other costs
eligible for rebates.
s)
h)
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SCHEDULE "D"
PROJECT FINANCIAL ASSISTANCE
PROJECT
NUMBER*
TOTAL
ELlGIBI.E
cosrs
ONTARIO
MAXIMUM
FINANCIAL
ASSISTANCE
FEDEBAL
MAXIMUM
FINANCIAL
ASSISTANCE
MAXIMUM
FINANCIAL
ASSISTANCE
754 $97,200 $32,400 $32.400 $64,800
OMAFRA will hold back 10% of the Maximum FinancialAssistance, the release of which shall
be contingent on acceptance of the Recipient's Final Report detailing the progress and status of
the Project and substantiating that the Project has been Substantially Completed. Such report
must contain the information required in the Final Report as set out in Section 6.3 of Schedule
"Æ of this Agreement. OMAFRA is not obligated to pay interest on the holdback or any other
payments under this Agreement.
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SCHEDULE "E"
GOVERNMENT OF CANADA REQUIREMENTS
OMAFRA and the Recipient agree to the following Government of Canada Requirements:
1. The Recípient acknowledges and agrees that the amount of Financial Assistance being
provided by OMAFRA is dependent on the Government of Ontario receiving funds for the
Project from the Government of Canada. Should the Government of Ontario not receive the
funds it expects to receive in relation to the Project from the Government of Canada,
OMAFRA may, in its sole and absolute discretion, Adjust the Financial Assistance being
provided to the Recipient pursuant to this Agreement (including, without limitation, requirlng
repayment of FinancialAssistance already paid to the Recipient).
2. The Recipient shall indemnify and hold harmless the Government of Canada, its officers,
servants, employees or agents, from and against all claims and demands, loss, damages,
costs, expenses, actions, suits or other proceedings by whomsoever made, sustained,
brought, prosecuted, threatened to be brought or prosecuted in any manner, based upon,
occasioned by any injury to persons, damage to or loss or destruction of property, economic
loss or infringement of rights caused by or arising directly or indirectly from:
a) the Project being funded by this Agreement;
b) the pedormance of this Agreement or the breach of any term or condition of this
Agreement by the Recipient, its officers, employees and agents, or by a third party, its
officers, employees or agents;
c) any omission or other willful or negligent act of the Recipient, its employees, officers
or agents;
Except to the extent to which such claims and demands, losses costs, damages, actions,
suits or other proceedings relate to the act or negligence of an officer, employee or agent of
Canada in the pedormance of his or her duties.
3. The Recipient fufther agrees to indemnify and hold the Government of Canada, its directors,
officers, employees and agents, for any incidental, indirect, special or consequent¡al
damages, or any loss of use, revenue or profit, which the Government of Canada, its
directors, officers, employees and agents may incur, otherwise than by reason of their own
negligence or wilful misconduct, as a result of or arising out of or in relation to any breach by
the Recipient of the terms of this Agreement, or the Recipient's own negligence or wilful
misconduct.
4. The Recipient acknowledges that the provisions of the Access to lnformationAcf (Canada)
and the Privacy Acf (Canada) and regulations thereunder bind the Government of Canada.
5. The Recipient acknowledges that the Government of Canada is or will be the owner of
certain distinguishing marks comprised of designs, trademarks and officia! marks in relation
to ISF (the "Federal Llcensed Marks") and the Recipient is subject to the requirements of
Section 13 (Communication and Recognition) of this Agreement, with appropriate changes,
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in relation to the Federal Licensed Marks.
6. No member of the House of Commons or of the Senate of Canada shall be admitted to any
share or part of any Contract, agreement or commission made pursuant to this Agreement
or to any benefit arising therefrom.
7. Notwithstanding any provisions of this Agreement, all obligations of the Government of
Canada incurred by virtue of this Agreement shall be subject to the Financial Administratíon
Acf (Canada).
8. Pursuant to the requirements of the Canadian Envíronmental Assessment Act, the Recipient
willfollow the general environmental mitigation measures outlined in the document entitled
"screening under the Canadian Environmental Assessment Acf and any Project-specific
environmental mitigation measures as communicated to the Recipient by the Government of
Canada.
9. The Recipient acknowledges and agrees that the Government of Canada may, in its sole
discretion, exercise OMAFRA's right to monitor the Project, perform audits and/or gather
data pursuant to the terms and conditions of this Agreement.
10. The Recipient warrants that:
a) it has not, nor has any person on its behalf, paid or provided or agree to pay or
provide, to any person, directly or indirectly, a commission, contingency fee or any
other consideration (whether monetary or otherwise) that is dependant upon the
execution of the Agreement or the person arranging a meeting with any Public Office
Holder as defined in the Lobbying Act;
b) it will not, during the term of this Agreement, pay or provide or agree to pay or
provide to any person, directly or indirectly, a commission, contingency fee or any
other consideration (whether monetary or otherwise) that is dependant upon the
person arranging a meeting with any Public Office Holder;
c) any person who, for consideration, directly or Indirectly, communicated with or
arranged a meeting with any Public Office Holder, in respect of any aspect of this
Agreement, prior to the execution of the Agreement, was in compliance with all
requirements of the Lobbying Act,
d) any person who, for consideration, directly or indirectly, during the term of this
Agreement and in respect of any aspect of this Agreement, communicates with or
arranges a meeting with any Public Office Holder will be in compliance with all
requirements of the Lobbying Act and
e) at all relevant time the Recipient has been, is and will remain in compliance with the
Lobbying Act.
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SCHEDULE "F''
ADDITIONAL PROVISIONS
The Government of Ontario and the Recipient agree to the following additional provisions:
1. Further to Section 16 of Schedule "4", notice can be given at the following addresses:
(a) lf to OMAFRA:
Ministry of Agriculture, Food and Rural Affairs
1 Stone Road West, 4th Floor
Guelph, Ontarío
N1G 4Y2
Phone: 1-888-466-2372Fax: (519) 826-4336
E-Mail: bcf.cc@ontario.ca
Attention: Dino Radocchia, Manager
(b) lf to the Recipient:
Municipality of Bayham
P. O. Box 160
Straffordville, ON
NOJ 1YO
Attention: Kyle Kruger, Administrator
2- Other provisions:
3. Other Reporting Requirements:
4. Useful Life of Project lnfrastructure: [i.e., no. of years]
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SCHEDULE ¡fG''
COMMUNICATIONS REQUIREMENTS
Unless specified otherwise in Schedule "FP, for the purposes of this Schedule "G" the Recipient
shall follow these communications requirements.
Purpose of Schedule
This Schedule describes the Recipient's responsibilities and financialobligations involved in the
joint communications activities and products for the Project to recognize the contributions of the
Government of Canada, the Government of Ontario and the Recipient.
General Principles
The Recípient agrees to work with ISF officials and other paftners to undertake communication
activities for the Project in an open, effective and proactive manner, ensuring equal recognition
of all parties making a significant financial contribution to the Project.
All parties making a significant financial contribution to the Project will receive equal recognition
and prominence when logos, symbols, flags and other Çpes of identification are incorporated
into events, signs and plaques unless OMAFRA specifies otherwise.
Allevents, signs and plaques willfollow these Communications Requirements and any other
requirements that may be specified by OMAFRA from time to time.
Both official languages will be used for public information, signs and plaques in accordance with
lhe Officiat Languages Act.
The Recipient may produce information kits, brochures, public repods and Web pages providing
information on the Project and Agreement for private-sector interest groups, contractors and
members of the public. The Recipient will consult with the Governments of Canada and Ontario
in preparing the content and look of all such material. All communications referencing the
Governments of Canada and Ontario must be approved.
Events
The Recipient agrees that all Project-related milestone events, such as groundbreaking and
ribbon-cutting ceremonies, will be organized in cooperation with the Governments of Canada
and Ontario and any other parties making a signifícant financial contribution to the Project.
The Recipient will coordinate a mutually agreeable venue, date and time for the event in light of
the availability of all participants. Unless agreed to in advance, no event should take place
without at least fifteen (15) working days' notice to all Parties.
The Recipient may invite other elected officials and members of council. The Recipient should
also invite local interested parties, such as contractors, architects, labour groups, and
community leaders as early as possible, and in consultation with the Governments of Canada
and Ontario, prior to the event.
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All written communications (invitations, public seruice announcements, posters, etc.) must
lndicate that the Project received FinancialAssistance from the Governments of Canada and
Ontario under the lSF. The Governments of Canada and Ontario will assist the Recipient in
developing an agenda, news release, etc. All parties will approve and receive final copies.
Federal, provincial and municipalflags should also be on display at all ISF events.
The Table of Precedence for Canada, as established by Canadian Heritage
(http//www.pch.gc.calpgm/ceem-ccecl/prtcl/precedence-eng.cfm), or some other mutually
acceptable protocol should be respected.
Siqns and Plaques
The Recipient agrees to produce and installtemporary and permanent Project signage to
communicate the nature of the Project and the involvement of the Governments of Canada and
Ontario and the Recipient, as outlined in the ISF Style Guide.
Generally, the Recipient must ensure that the design, wording and specifications for signage are
in accordance with federal and provincial visual identity guidelines, available on the ISF website
at www.BOFontario.ca.
Temporary signs must be removed within 90 days of project completion.
Eliqible Gosts
The Recípient will pay the costs of preparing and delivering communications activities and
products, including the organization of special events and the production of signage. These
costs are deemed to be Eligible Costs under the Agreement as specified below.
For the purposes of events, Eligible Costs include the following:
o Printing and mailing invitations. Light refreshments, such as coffee, tea, juice, donuts, muffins, snacks. Draping for plaque unveiling. Project materialfor display and/or media kit. Temporary signageo Rentals such as:. flagpoles. stage. chairs. podium. PAsystem
The cost of certain items such as alcoholic beverages, china, tents, waiters, guest mileage or
transportation, wine glasses, lamps, tea wagons, plants, photographers and gifts are not Eligible
Costs.
For the purposes of signage, Eligible Costs include the following:
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SCHEDULE "H"
EXPENDITURE AND JOB CREATION REPORT
Expg.nd itp¡s- FoÊaa.qf T.ã. tile
,lqb- -G-ieated /$sslained Ïab ls
Recipþnt Name:
Filei Nt¡mbor:
Þ(P EÈIÞiTUB-E- A Ñ d. JøÊ,CR EATTO.ù R.EPORT'
bé máde oflhè tcÊd numbel ôf
{ie:liqrêft rRea dthç:p¡pgraab plp.cçe ee!.trqt.therQ?oeda
ífipniqgñÞ¡matkn Íra.rEr*raged,,pÍease
triaY--rãAu-su* r9.
€lrlÞf oyÊe.sl{ho.arê r'eo*ing on,ti¡s p¡oje.c! (FO.
3)'4l
5)
6'.
7t
s)
9lì
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SCHEDULE "I''
Claim and Proqress Statement
þ.or-rt-r¡o
d. Fql
lnfrastructur€ Stlmulus Fund (lSFl Cl¡lm:dnd Piógiês8 St¡itemênt
Le Fondg de Ethnulatlo.n de I'lnfrástructurê (FSl)i DemqnCe ôt ço¡ptp rendy de8 prqgrès
ft Zi
¡r.phÐ t/N 0lala¡aþD
catry ft corr rð ttgdrlþd n h Mptha w tù Fú$aE ¡td q(t nd.r Jddta rp,
a dapi..r dacldl ¡dûr {ap.¡tu finbób{ cûfür[.r a ?dañ. û lffiiìrÙi.
I
PL!ú.lt ÊtrìÌ.+¡tniñt fiilir aga LlrilûqflùH3od clihc¡aiù
^ì8t'uti.a..ìl f¡¡r¡lB t ?fa&[plúidr:æ0ö¡úrÈ]l
iS¡ ¡¡qlð ¡c ¡rctr¡ä¿ htñ.lnvoloa Ðout"
b n P ddt ¡tÒ iohþr¡aó, dàm là Ìiffi.i* d. l. t!.tqr..
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SCHEDULE "J"
FINAL REPORT
Canadä þoilttrio
rNOf Ë It he dãl costs æ ¡hæ táeqdriegi pþaqg
'REtfARoUE: Site cotadwt esì æ æ.¡,â.pâ1eúoq iúéri*a d)t est¡n6 pqr.m de6râtÉgûie9 ct-OessE. w¡lle tldr]Þuæ dpkdùftJëtãt poûrcløü es @G
lnfrastf ucture Sllmulus Fund (lSF)
Le Fondsde stlmulatlon de I'tnfrastructure ifsti
cefüfy háÌtu Emed p@¡9ct hë bæn @nffi f,t atærdamÊüüì üp tiúË*uùh Güqì¡Jrje
ano m+ Wrærå æpæ¡l+a tirenüned *umenxlitisàbn
Þá sdsâcbr¡yddædãdthdiWport@Ìdes ad ecqds aoaáa¡ls
Mìh éd3 sì1,été âitBc!¿eà * Éçdì æqeÍaþlæ et qÞ læ f¿.ùæe á.dorúænls
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SCHEDULE "K'
SOLEMN DECLARATION OF SUBSTANTIAL COMPLETION
Canad'ä
lnfrastructu re Stimu lus Fund (lSFf
Le Fonds de stimuiation del'infrasfrucfure (FSÐ
SoLEMN DECLARATION OF S.UBSTAN'II.AI COMFLETON
ln the matter of lhe Agreement entered into betqeer, Her Èlajesty the,Queen ¡n rigttt of Ontario,
as represented by the Minister d E¡ergy and lnfr?rçfucture. ând lhe Mifilgtçrot egridifture Fgod
and Rural Affairs, cn_, 2009,
l, a Registered (Engneer orArch¡ted) in the
Province of Ontario, do solemnly declare as follow$
1. That I am the eparÙnaù,itlganlzaton), and as
such have kn füdavit
2. That
Agre
debcn
3. That the \¡alue (ddlar amomt) of substantiall¡¡ eompleted work on the Project' by'Marefi
3r,201't is (dıllarsì.
4. Thatthewort:
a-
dalÐ;
b. was srÐervised and inspeded by qualified Staft
c. conloms r,vith he plans, specificatíons ànd,'ghér cfoqrtnentaton.fpithe'rprk; and
d, conforms with applicable environmental leg¡slalion; ánd qpp¡çriatemitigatim
meáslres have beerì implemented.
Dectare.d at (cityl, iri the Province oJ Ontario üiisr
-
dary, df
29_.
(s!!¡nature)
lrlame:
Tite:
Vr/iù'ìèss h¡am*
T:¡tle
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SCHEDULE ¡fL''
ABORIGINAL CONSULTATION PROTOCOL
PART L.I
1.0 Responsibilities of the Recipient
1.1 The Recipient shall immediately notify Ontario:
(i) of contact by any Aboriginal Groups regarding the Project; or
(ii) if any Aboriginal archaeological resources are discovered ín the course of the
Project,
and in either case, Ontario may direct the Recipient to take such actions,
including without limitation suspension of the Project, as Ontario may require. The
Recipient shall comply with Ontario's direction.
1.2 The Recipient shall provide in any contracts with third parties for the Recipient's right
and ability to respond to direction from Ontario as Ontario may provide in accordance with
section 1.1.
PART L.2.
1.0 Purpose
The purpose of this Aboriginal Consultation Protocol is to set out the responsibilities of Ontario
and the Recipient in relation to consultation with Aboriginal Groups on the Project, and to
delegate procedural aspects of consultation from Ontario to the Recipient.
1.1 Definitions
For the purposes of this Schedule L.:
"S. 35 Duty' means any duty Ontario may have to consult and, where appropriate,
accommodate Aboriginal Groups in relation to the Project flowing from Section 35 of the
Constitution Act, 1 982.
2.O Responsibilities of Ontario
2.1 Ontario is responsible for:
(i) determining the Aboriginal Groups to be consulted in relation to the Project, if any,
and advising the Recipient of same;
(¡i) the preliminary and ongoing assessment of the depth of consultation required with
the Aboriginal Groups;
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at its discretion, delegating procedural aspects of consultation to the Recipient
pursuant to this Agreement;
directing the Recipient to take such actions, including without limitation suspension
of the Project, as Ontario may require;
satisfying itself, where it is necessary to do so, that the consultation process in
relation to the Project has been adequate and the Recipient is in compliance with
this Agreement; and
satisfying itself, where any Aboriginal or treaty rights and asserted rights of
Aboriginal Groups require accommodation, that Aboriginal Groups are appropriately
accommodated in relation to the Project .
3.0 Responsibilities of the Recipient
3.1 The Recipient hereby acknowledges that, for the purposes of any S. 35 Duty borne by
Ontario, the Recipient is Ontario's delegate and in this capacity is responsible for carrying out
the procedural aspects of consultation delegated to it by Ontario pursuant to this Agreement.
3.2 The Recipient is responsible for:
(i) giving notice to the Aboriginal Groups regarding the Project, if such notice has not
already been given by the Recipient or Ontario;
(¡¡) informing the Aboriginal Groups about the Project and providing to the Aborigínal
Groups a full description of the Project unless such description has been previously
provided to them;
(iii) following up with the Aboriginal Groups in an appropriate manner to ensure that
Aboriginal Groups are aware of the opportunity to express comments and concerns
about the Project, including any concerns regarding adverse impacts on hunting,
trapping, fishing, plant harvestíng or on burial grounds or archaeologlcal sites of
cultural significance to the Aboriginal Community;
(¡v) informing the Aboriginal Groups of the regulatory and approval processes that apply
to the Project of which the Recipient is aware after reasonable inquiry;
(v) maintaining the Aboriginal Groups on the Recipient's mailing lists of interested
pafties for environmental assessment and other purposes and providing to the
Aboriginal Groups all notices and communications that the Recipient provides to
interested parties and any notice of completion;
(vi) making all reasonable efforts to build a positive relationship with the Aboriginal
Groups in relatíon to the Project;
(vii) providing the Aboriginal Groups with reasonable opportunities to meet with
appropriate representatives of the Recipient and meeting with the Aboriginal Groups
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(iii)
(iv)
(v)
(vi)
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to discuss the Project;
(viii) if appropriate, providing reasonable financial assistance to Aboriginal Groups to
permit effective pafticipation in consultation processes for the Project;
(x) considering comments provided by the Aboriginal Groups regarding the potential
impacts of the Project on Aboriginal or treaty rights or assefted rights, including
adverse impacts on hunting, trapping, fishing, plant harvesting or on burial grounds
or archaeological sites of cultural significance to an Aboriginal Community, or on
other interests, or any other concerns or issues regarding the Project;
(x¡) answering any questions to the extent of the Recipient's ability and receiving
comments from the Aboriginal Groups, notifying Ontario of the nature of the
questions or comments received and maintaining a chart showing the issues raised
by the Aboriginal Groups and any responses the Recipient has provided;
(xii) where an Aboriginal Community asks questions regarding the Project directly of
Ontario, providing Ontario with the information reasonably necessary to answer the
inquiry, upon Ontario's request;
(xiii) subject to section 3.2 (xiv), where appropriate, discussing with the Aboriginal Groups
potential accommodation, including mitigation of potential impacts on Aboriginal or
treaty rights, assefted rights or associated interests regarding the Project and
repofiing to Ontario any comments or questions from the Aboriginal Groups that
relate to potential accommodation or mitigation of potential impacts;
(xiv) consultíng with Ontario during all discussions with Aboriginal Groups regarding
accommodation measures, íf applicable, and presenting to Ontario for the purposes
of section 2-1 (v'¡ hereof, the results of such discussions prior to implementing any
applicable accommodation measures; and
(xv) complying with Ontario's direction to take any actions, including without limitatíon
suspension of the Project, as Ontario may require.
3.3 The Recipient hereby acknowledges that, notwithstandíng Section 3.1 above, Ontario, any
provincial ministry having an approval role in relation to the Project, or any responsible
regulatory body, offícial, or provincial decision-maker, may participate in the matters and
processes enumerated therein as they deem necessary.
3.4 The Recipient willcarry out the following functions in relation to record keeping, information
sharing and reporting to Ontario:
(¡) provide to Ontario, upon request, complete and accurate copies of all documents
provided to the Aboriginal Groups in relation to the Project;
(¡¡) keep reasonable business records of all its activities in relation to consultation and
provide Ontario with complete and accurate copies of such records upon request;
(iii) provide Ontario with timely notice of any Recipient mailings to, or Recipient
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meetings with, the representatives of any Aboriginal Community in relation to the
Project;
(¡v) immediately notify Ontario of any contact by any Aboriginal Groups regarding the
Project and provide copies to Ontario of any documentation received from Aboriginal
Groups;
(v) advise Ontario in a timely manner of any potential adverse impact of the Project on
Aboriginal or treaty rights or asserted rights of which it becomes aware;
(v¡) immediately notify Ontario if any Aboriginal archaeological
resources are discovered in the course of the Proiect;
(vii) provide Ontario with summary reports or briefings on all of its activities in relation to
consultation with Aboriginal Groups, as may be requested by Ontario; and
(viii) if applicable, advise Ontario if the Recipient and an Aboríginal Community propose to
enter into an agreement directed at mitigating or compensating for any impacts of the
Project on Aboríginal or treaty rights or asserted rights.
3.5 The Recipient shall, upon request lend assistance to Ontario by filing records and
other appropriate evidence of the activities unde¡taken both by Ontario and by the Recipient in
consulting with Aboriginal Groups in relation to the Project, attending any regulatory or other
hearings, and making both written and oral submissions, as appropriate, regarding the
fulfillment of Aboriginal consultation responsibilities by Ontario and by the Recipient, to the
relevant regulatory or judicial decision-makers.
4.0 No lmplicit Acknowledgement
4.1 Nothing in this Agreement shall be construed as an admission, acknowledgment,
agreement or concession by Ontario or the Recipient, that a S. 35 Duty applies in relation to
the Project, nor that any responsibility set out herein is, under the Constitution of Canada,
necessarily a mandatory aspect or requirement of any S. 35 Duty, nor that a particular aspect
of consultation referred to in Section 3.1 hereof is an aspect of the S- 35 Duty that could not
have lawfully been delegated to the Recipient had the Parties so agreed.
5.0 General
5.1 This Agreement shall be construed consistently with but does not substitute for any
requirements or procedures in relation to Aboriginal consultation or the S. 35 Duty that may be
imposed by a ministry, board, agency or other regulatory decision-maker acting pursuant to
laws and regulations. Such decision-makers may have additional obligations or requirements.
Nonetheless, the intent of Ontario is to promote coordination among provincial ministries,
boards and agencies with roles in consulting with Aboriginal Groups so that the responsibilities
outlined in this Agreement may be fulfilled efficiently and in a manner that avoids, to the extent
possible, duplication of effort by Aboriginal Groups, the Recipient, Ontario, and provincial
ministries, boards, agencies and other regulatory decision-makers'
Page 42of44
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ISF Contribution Agreement
6.0 Notice and Contact
6.1 All notices to Ontario peftaining to this Schedule shall be in writing and shall be given by
facsimile or other means of electronic transmission or by hand or courier delivery. Any notlce to
Ontario shall be addressed as follows:
Ministry of Agriculture, Food and RuralAffairs
1 Stone Road West, 4th Floor
Guelph, Ontario
N1G 4Y2
Phone: 1-888-466-2372Fax: (519) 826-4336
Email: bcf.cc@ontario.ca
Attention: Dino Radocchia, Manager
Page 43 of 44
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ISF Contribution Agreement
Page 44 oI 44
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LA\il NO. 2009-108
A BY-LAW TO AUTHORIZE THE EXECUTION
OF LOAN AGREEMENT BET\ilEEN THE
MTII\ICIPALITY OF BAYHAM
AND
ROYAL BANK OF CANADA
\ilHEREAS the Council of the Municipality of Bayham passed by-law 2009-003 to authorize
borrowing from time to time to meet current expenditures during the fiscal year ending
December 31,2009;
AND WHEREAS the Council of the Municipality of Bayham passed byJaw 2009-095 to
authorize the borrowing of money by way of temporary advances to meet expenditures made in
connection with the water infrastructure renewal project;
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary and expedient to enter into a loan agreement with the Royal Bank of Canada;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement,
attached hereto as Schedule "4" and forming part of this by-law, between Royal Bank of
Canadaand the Municipality of Bayham;
2. THAT this by-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17th DAY
OF SEPTEMBER 2009.
MAYOR CLERK
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ROYAL BANK OF CANADA LOAN AGREEMENT
FORM 460 (Rev 09/2008)
DATE: August 4,2009
BORROWER: I SRF:
CORPORATION OF THE MUNICIPALITY OF BAYHAM I 855834693
ADDRESS (Street, CþlTown, Province, Postal Code)
PO BOX 160, 9344 PLANK RD
STRAFFORDVILLE. ON NOJIYO
Royal Bank of Canada (the "Bank") hereby confirms to the undersigned (the "Borrorver") the following credit
facilities (the "Credit Facilities"), banking services and other products subject to the terms and conditions set forth
below and in the standard terms provided herewith (collectively the "Agreement"). The Credit Facilities are made
available at the sole discretion of the Bank and the Bank may cancel or restrict availability of any unutilized portion
of these facilities at any time and from time to time.
CREDIT FACILITIES
Revolving demand facility in the amount of $700,000.00, available by way of RBP based loans,
Business account # l0ll923 Transit # 05102
Minimum retained balance $0.00
Revolved by the Borrower in increments of $5,000.00
Interest rate: RBP + 0.00% per annum. Interest payable monthly, in arrears, on the same day
each month as determined by the Bank.
Margined: Yes [ ] No [X]
VISA business to a maximum of $20,000.00 governed by this Agreement and separate agreement(s) with the
Bank. In the event of a conflict between agreements, the separate agreement(s) will govern.
Revolving demand facility in the amount of $2,200,000.00, available by way of RBP based loans,
Business account # 1011923 Transit # 05102
Minimum retained balance $0.00
Revolved by the Borrower in increments of $5,000.00
Interest rate: RBP + 0.0A% per annum. Interest payable monthly, in arrears, on the same day
each month as determined by the Bank.
Margined: Yes [ ] No [X]
SECURITY
Security for the Borrowings and all other obligations of the Borrower to the Bank (collectively, the "Security"),
shall include:
a) Ontario Municipal Corporations temporary borrowing by-law on the Bank's form 348 signed by the Bonower
supported by Ontario Municipal Corporations statement by treasurer re: bonowing on the Bank's form 349
signed by the Treasurer;
b) Letter Agreement re: borrowing By-law signed by the Borrower.
FEES
N/A
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REPORTING REQUIREMENTS
The Borrower will provide to the Bank:
a) Annualaccountant prepared and audited financialstatements not later than 210 days after each fiscal
year end;
b) Such other financial and operating statements and reports as and when the Bank may reasonably
require.
EVENTS OF DEFAULT
Without affecting or limiting the right of the Bank to terminate or demand payment ol or to cancel or restrict
availability of any unutilized portion of, any demand or other discretionary facility, each Event of Default shall
entitle the Bank, in its sole discretion, to cancel any Credit Facilities, demand immediate repayment in full of any
amounts outstanding under any term facility, together with outstanding accrued interest and any other indebtedness
under or with respect to any term facility, and to realize on all or any portion ofany Security. The term Event of
Default has the meaning set out in the Loan Agreement Standard Terms (Form 472) and includes, without limitation,
each of i) failure of the Borrower to pay any principal, interest or other amount when due pursuant to this
Agreement, ii) failure of the Borrower to observe any covenant, condition or provision contained in this Agreement
or in any documentation relating hereto or to the Securþ and iii) if in the opinion of the Bank there is a material
adverse change in the financial condition, ownership structure or composition or operation of the Borrower, or any
Guarantor if applicable.
BUSINESS LOAN INSURANCE PLAN
This group creditor insurance program, underwritten by Sun Life Assurance Company of Canada, is offered to
borrowers and provides life and disability insurance on eligible owner(s)/partner(s)/management of the Borrower for
the Borrowings. To apply for this insurance, a Business Loan Insurance Plan Application (form 3460) must be
completed for each proposed insured. This plan is subject to terms, conditions, exclusions and eligibility
restrictions. Please see the Business Loan Insurance Plan Certificate of Insurance for full details. Business Loan
Insurance Plan premiums, if applicable, are taken with your scheduled loan payments. In the case of blended
payments of principal and hterest, as premiums fluctuate based on various factors such as, by way of example, the
age of the insured and changes to the insured loan balance, a part of the premium payment may be deducted and
taken from the scheduled blended loan payment with the result that the amortization period may increase in the case
ofany such loan to which this coverage applies. Refer to the Business Loan Insurance Plan application (form 3460
Eng or 53460 Fr) for further explanation and disclosure.
The Borrower(s), by signing below, acknowledges that life and disability insurance for Borrowings was offered
under the Business Loan Insurance Plan, and that:
(X) Any applications for this insurance have been made and may be subject to approval, as outlined in the
Certifrcate of Insurance which the Borrower has received.
( ) The offer of insurance has been waived.
( ) The owner(s)/partner(s)/management of the Borrower(s) are ineligible for this insurance (under l8 or
over age 64), orthe credit facilities, banking services or other products provided for in this Agreement are not
eligible for this insurance.
( ) The Borrowings currently have Business Loan Insurance Plan coverage, and no increase in coverage has been
requested.
If there are aîy discrepancies between the insurance information above, and the Business Loan Insurance Plan
documents regarding the Borrowings, the Business Loan Insurance Plan documents govern.
STANDARD TERMS
The following standard terms have been provided to the Borrower:
I Form 472 (06/2008) Royal Bank of Canada Loan Agreement - Standard Terms
Form 473 (0912006) Royal Bank of Canada Loan Agreement - Margined Account Standard Terms
Form475 (09/2006) Royal Bank of Canada Loan Agreement - Financial Covenants Standard Terms
Form 476 (09/2006) Royal Bank of Canada Loan Agreement - FEF Contract Standard Terms
t
t
t
t
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ACCEPTANCE
This Agreement is open for acceptance until September 30, 2009, after which date it will be null
and void, unless extended in writing by the Bank.
ROYAL BANK OF CANADA
Per:
Name: Bruce Kendrick
Title: Account Manager
Phone: 519-842-6944
CONFIRMATION & ACCEPTANCE
The Borrower (i) conhrms that it has received a copy of the Royal Bank of Canada Loan Agreement Standard
Terms, form 472 (06/2008), as well as all other standard terms which are herein above shown as having been
delivered to the Borrower, all of which are incorporated in and form an integral part of this Agreement; and (ii)
accepts and agrees to be bound by the terms and conditions of this Agreement including all terms and conditions
contained in such standard terms.
Confirmed, accepted and agreed this _ day of 20
CORPORATION OF THE MUNICIPALITY OF BAYHAM
Per:
Name:
Title:
Per:
Name:
Title:
Per:
Name:
Title:
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THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LA\il NO.2009-109
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
THE OTTER VALLEY CHAMBER OF COMMERCE
AND
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
AS REPRESENTED BY THE MINISTER OF AGRICULTURE, FOOD AND RURAL
AFFAIRS
REGARDING THE RURAL ECONOMIC DEVELOPMENT PROGRAM
WHEREAS the Municipality of Bayham submitted application for funding to the Rural
Economic Development Program;
AND WHEREAS the Municipality has received confirmation of funding support under the
program for the Intemational Ferry Service Feasibility and Impact Study project subject to the
completion of the necessary Agreement;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into the said Agreement;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Administrator be and are hereby authorized and directed to
execute the Agreement attached hereto as Schedule "4" and forming part of this by-law
between the Municipahty of Bayham, the Otter Valley Chamber of Commerce, and Her
Majesty the Queen in Right of Ontario for the provision of funding under the Rural
Economic Development Program regarding the International Ferry Service Feasibility
and Impact Study.
2. THAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS ITth DAY
OF SEPTEMBER 2009.
MAYOR CLERK
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Page 294 of 329
Rural Economic Development Program
Ministry File No. 4683
THE AGREEMENT effective as of the 8th day of July, 2009.
BETWEEN:
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by the Minister of Agr¡culture, Food and Rural Affairs
("oMAFRA")
-and-
The Corporat¡on of the Municipality of Bayham
Otter Valley Chamber of Commerce
(the "Recipient")
Background:
OMAFRA has established the Rural Economic Development Program to address barriers to
economic growth, and ensure that Ontario's small towns and rural communities remain viable,
healthy and vibrant places in which to live, work and invest;
The Recipient has applied to OMAFRA for funds to assist the Recipient in carrying out the
Project and OMAFRA wishes to provide such funds.
Consideration:
ln consideration of the mutual covenants and agreements contained herein and for other good
and valuable consideration, the receipt and sufficiency of which is expressly acknowledged, the
Parties agree as follows:
ARTICLE 1. DEFINITIONS
1.1. lnterpretation. For the purposes of interpretation:
a) words in the singular include the plural and vice-versa;
b) words in one gender include all genders;
c) the background and the headings do not form part of the Agreement; they are for
reference only and shall not affect the interpretation of the Agreement;
d) any reference to dollars or currency shall be to Canadian dollars and currency;
and
e) "include", "includes" and "including" shall not denote an exhaustive list.
1.2. Definitions. ln the Agreement the following terms shall have the following
meanings:
"Agreement" means this agreement entered into between OMAFRA and the
Recipient and includes all of the schedules listed in section 27.1.
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"Budget" means the budget attached to the Agreement as Schedule "8".
"Claim Submission" means the claim submission attached to the Agreement as
Schedule C.
"Completion Date" means the expiration of the agreement as described in section
3.1 and shall expire no later than six (6) months following the project end date of
June 30, 2O1O;
"Effective Date" means the date set out at the top of the Agreement.
"Eligible Gosts" means those expendituies incurred after the Effective Date and
prior to the Project End Date related directly to the Project and identified as Eligible
Costs in the Budget.
"Event of Default" has the meaning ascribed to it in section 14.1 .
"Force Majeure" has the meaning ascribed to it in Article 25.
"Funding Yearl' means:
a) the period commencing on the Effective Date and ending on the following March
31; and
b) if there are Funding Years subsequent to the Funding Year in (a), the period
commencing on April 1 following the end of the previous Funding Year and
ending on the following March 31.
"Funds" means the money provided by the Province to the Recipient pursuant to the
Agreement.
"GST" means goods and services tax pursuant to the Excise Tax Act (Canada).
"tndemnified Parties" means Her Majesty the Queen in right of Ontario, Her
Ministers, agents, appointees and employees.
"Maximum Funds" means'$1 1 5,000;
"Notice" means a notice as provided for in Article 18.
"Parties" means OMAFRA and the Recipient.
"Party" means either OMAFRA or the Recipient.
"Project" means the undertaking described in Schedule "4".
"Project End Date" means June 30, 2010;
"Reports" has the meaning ascribed to it in Article 7.
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"Timelines" means the Project schedule set out in Schedule "8".
"Wind Down Costs" means the Recipient's reasonable costs to wind down the
Project.
ARTICLE 2. REPRESENTATIONS, WARRANTIES AND COVENANTS
2.1. General. The Recipient represenls, warrants and covenants that:
a) it is, and shall continue to be for the term of the Agreement, a validly existing
legal entity with full power to fulfill its obligations under the Agreement;
b) it has, and shall continue to have for the term of the Agreement, the experience
and expertise necessary to carry out the Project; and
c) any information the Recipient provided to OMAFRA in support of its request for
funds (including information relating to any eligibility requirements) was true and
complete at the time the Recipient provided it, and shall continue to be true and
complete for the term of the Agreement in every respect.
2.2. Execution of Agreement. The Recipient represents and warrants that:
a) it has the full power and authority to enter into the Agreement; and
b) it has taken all necessary actions to authorize the execution of the Agreement
including passing a municipal by-law authorízing the Recipient to entei into the
Agreement with OMAFRA.
2.3. Governance. The Recipient represents, warrants and covenants that, it has; and
shall maintain for the period during which the Agreement is in effect, by-laws or other
legally necessary instruments to:
a) establish the expected code of conduct and ethical responsibilities at all levels of
the Recipient's organization;
b) establish procedures to ensure the ongoing effective functioning of the Recipient;
c) establish decision-making mechanisms;
d) provide for the prudent and effective management of the Funds;
e) establish procedures to enable the successful completion of the Project;
f) establish procedures to enable the timely identification of risks to the completion
of the Project and strategies to address the identified risks;
g) establish procedures to enable the preparation and delivery of all Reports
required pursuant to Article 7: and
h) deal with such other matters as the Recipient considers necessary to ensure that
the Recipient carries out its obligations under the Agreement.
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2.4. Supporting Documentat¡on. Upon request, the Recipient shall provide OMAFRA
with proof of the matters referred to in Article 2.
ARTICLE 3. TERM OF THE AGREEMENT
3.1. Term. The Agreement shall commence on July 8, 2009 and shall expire on
December 31,2010 unless terminated earlier pursuant to Article 12, Article 13 or
Article 14.
ARTICLE 4. FUNDS AND CARRYING OUT THE PROJECT
4.1. Funds Provided. OMAFRA shall:
a) provide fifty percent (50%) of the Recipient's Eligible Costs actually incurred up
to the Maximum Funds to the Recipient for the purpose of carrying out the
Project
b) provide the Funds to the Recipient in accordance with the payment schedule
attached to the Agreement as Schedule "8"; and
c) deposit the Funds into an account designated by the Recipient provided that the
account:
i) resides at a Canadian financial institution; and
ii) is in the name of the Recipient.
4.2. Limitation on Payment of Funds. Despite section 4.1, OMAFRA:
a) shall not provide any Funds to the Recipient until the Recipient provides the
insurance cerlificate or other documents provided for in section 11.2;
b) is not obligated to provide instalments of Funds until it is satisfied with the
progress of the Project;
c) may adjust the amount of Funds it provides to the Recipient in any Funding Year
based upon OMAFRA's assessment of the information contained in the Reports;
d) shall not be required to provide Funds unless OMAFRA determines that the cost
or expense claimed by the Recipient is:
(i) reasonable
(ii) directly related to the components of the Project as described in Schedule "4";
(iii) specifically identified as an Eligible Cost for the Project as set out in Schedule
'8";
(iv) incurred after the Approval Date and no later than the Project End Date; and
(v) an actual cash outlay to third parties acting at arm's length that can be
documented through original invoices or proofs of payment;
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e) shall not be required to provide Funds unless a completed Claim Submission has
been submitted to OMAFRA; and
f) shall not be required to provide Funds unless all evidence of payment of an
Eligible Cost and such supporting documentation as may be required by
OMAFRA have been submitted to OMAFRA.
4.3. Appropriation. Despite sections 4.1 and 4.2 and pursuant to the provisions of the
Financial Administration Act (Ontario), as amended, if OMAFRA does not receive the
necessary appropriation from the Ontario Legislature for any payment OMAFRA is
obligated to make under the Agreement, OMAFRA shall not be obligated to make the
payment and OMAFRA may, pursuant to section 13.1, terminate the Agreement or
may reduce the amount of the Funds and, in consultation with the Recipient, change
the Project.
4.4. Use of Funding and Project. The Recipient shall:
a) carry out the Project;
i) in accordance with the terms of the Agreement; and
ii) in compliance with all federal and provincial laws or regulations, all
municipal by-laws, and any other orders, rules or by-laws related to
any aspect of the Project;
b) use the Funds only for the purpose of carrying out the Project; and
c) spend the Funds only in accordance with the Budget.
4.5. No Changes. The Recipient shall:
a) not make any changes to the Project, the Timelines and/or the Budget without' the prior written consent of OMAFRA; and
b) abide by the terms and conditions OMAFRA may require pursuant to any
consent.
4.6. lnterest Bearing Account. lf OMAFRA provides Funds to the Recipient prior to the
Recipient's immediate need for the Funds the Recipient shall place the Funds in an
interest bearing account in the name of the Recipient at a Canadian financial
institution.
4.7. Maximum Funds. The Recipient acknowledges that the Funds available to it
pursuant to the Agreement shall not exceed the Maximum Funds.
4.8. lnterest. lf the Recipient earns any interest on the Funds:
(a) OMAFRA may deduct an amount equal to the interest from any further
instalments of Funds; or
(b) the Recipient shall pay an amount equal to the interest to OMAFRA as
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directed by OMAFRA
4.9. GST. The Recipient shall not use the Funds for any GST costs.
4.10. Hold Back. OMAFRA may hold back up to ten percent (10%) of any payment of
Funds. otherwise payable pursuant to this Agreement until the completion of the
Project to the satisfaction of OMAFRA and the submission of a Final Report that is
satisfactory to OMAFRA
ARTICLE 5. ACQUISITION OF GOODS AND SERVICES, AND DISPOSAL OF ASSETS
5.1. Acquisition. lf the Recipient acquires supplies, equipment or services with the
Funds or if the Recipient is seeking reimbursement from the Funds for supplies,
equipment or services that it has already acquired, it shall do so or must have done
so through a process that promotes the best value for the Funds it spends. For
equipment, services and supplies, the cost of which exceeds $25,000.00, the
Recipients shall ensure that at least three (3) written quotes are or were obtained
unless it obtains the prior written consent of OMAFRA and:
a) the expertise being purchased is specialized and is not readily available; or
b) the market has previously been researched for a similar purchase and prevailing
market costs for the equipment, services or supplies are known
5.2. Disposal. The Recipient shall not, without OMAFRA's prior written consent, sell,
lease or otherwise dispose of any assets purchased with Funds, or for which Funds
were provided, the cost of which exceeded ßf;" of the Maximum Funds provided at
the time of purchase.
ARTICLE 6. CONFLICT OF INTEREST
6.1. No Conflict of lnterest. The Recipient shall carry out the Project and use the Funds
without an actual, potential or perceived conflict of interest.
6.2. Conflict of lnterest lncludes. For the purposes of this Article, a conflict of interest
includes any circumstances where:
a) the Recipíent; or
b) any person who has the capacity to influence the Recipient's decisions; has
outside commitments, relationships or financial interests that could, or could be
seen to, interfere with the Recipient's objective, unbiased and impartialjudgment
relating to the Project and the use of the Funds.
6.3. Disclosure to Province. The Recipient shall:
a) disclose to OMAFRA without delay any situation that a reasonable person would
interpret as an actual, potential or perceived conflict of interest; and
6
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b) comply with any terms and conditions that OMAFRA may prescribe as a result of
the disclosure.
ARTICLE 7. REPORTING, ACCOUNTING AND REVIEW
7.1.
a)
b)
Preparation and Submission. The Recipient shall:
submit to OMAFRA at the address provided in Section 18.1, all Reports in
accordance with the timelines and content requirements set out in Schedules
"C", "E" and "F'or in a form as specified by OMAFRA from time to time;
submit to OMAFRA at the address provided in Section 18.1, any other reports
requested by OMAFRA in accordance with timeline and content requirements
specified by OMAFRA;
c) ensure that all Reports and other reports are completed to the satisfaction of
OMAFRA; and
d) ensure that all Reports and other reports are signed on behalf of the Recipient by
an authorized signing officer.
7.2. Record Maintenance. The Recipient shall keep and maintain:
a) all financial records (including invoices) relating to the Funds or otherwise to the
Project in a manner consistent with generally accepted accounting principles;
and
b) all non-financial documents and records relating to the Funds or othen¡rise to the
Project.
7.3. lnspection. OMAFRA, its authorized representatives or an independent auditor
identified by OMAFRA may, at its own expense, upon twenty-four hours' Notice to
the Recipient and during normal business hours, enter upon the Recipient's
premises to review the progress of the Project and the Recipient's expenditure of the
Funds, and for these purposes OMAFRA, its authorized representatives or an
independent auditor identified by OMAFRA, may:
a) inspect and copy the records and documents referred to in section 7.2; and
b) conduct an audit or investigation of the Recipient in respect of the expenditure of
the Funds and/or Project.
7.4. Disclosure. To assist in respect of the rights set out in Section 7.3, the Recipient
shall disclose any information reasonably requested by OMAFRA, its authorized
representatives or an independent auditor identified by OMAFRA, and shall do so in
a form reasonably requested by OMAFRA, its authorized representatives or an
independent auditor identified by OMAFRA, as the case may be.
7.5. No Control Over Unrelated lnformation. No provision of the Agreement shall be
construed so as to give OMAFRA any control whatsoever over the Recipient's
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documentation or information that is not related to the Project or to the expenditure of
Funds.
7.6. Auditor General. For greater certainty, OMAFRA's rights under this Article are in
addition to any rights provided to the Auditor General pursuant to section 9(1) of the
Auditor G en e ral Acf (Ontario).
ARTICLE 8. CREDIT
8.1.
8.2.
Acknowledge Support. Unless othenryise directed by OMAFRA, the Recipient
shall, in a form approved by OMAFRA, acknowledge the support of OMAFRA in any
publication of any kind, written or oral, relating to the Project.
Publication. lf the Recipient publishes any material of any kind, written or oral,
relating to the Project, the Recipient shall indicate in the material that the views
expressed in the material are the views of the Recipient and do not necessarily
reflect those of OMAFRA.
ARTICLE 9. FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY
9.1.FIPPA. The Recipient acknowledges that OMAFRA is bound by the Freedom ot
lnformation and Protection ol Privacy Acf (Ontario), as amended from time to time,
and that any information provided to OMAFRA in connection with the Project or
otherwise in connection with the Agreement is subject to disclosure in accordance
with that Act.
ARTICLE 10. INDEMNITY
10.1. lndemnification. The Recipient hereby agrees to indemnify and hold harmless the
lndemnified Parties from and against any and all liability, loss, costs, damages and
expenses (including legal, expert and consultant fees), causes of action, actions,
claims, demands, lawsuits or other proceedings, (collectively, "Claims"), by
whomever made, sustained, incurred, brought or prosecuted, in any way arising out
of or in connection with the Project or otherwise in connection with the Agreement,
unless solely caused by the negligence or wilful misconduct of OMAFRA.
ARTICLE 11. INSURANCE
11.1. Recipient's lnsurance. The Recipient represents and warrants that it has, and shall
maintain for the term of the Agreement, at its own cost and expense, with insurers
having a secure A.M. Best rating of B+ or greater, or the equivalent, all the
necessary and appropriate insurance that a prudent person carrying out a project
similar to the Project would maintain, including commercial general liability insurance
on an occurrence basis for third party bodily injury, personal injury and property
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damage, to an inclusive limit of not less than two million dollars ($2,000,000.00) per
occurrence. The policy shall include the following:
i) the lndemnified Parties as additional insureds with respect to liability
arising in the course of performance of the Recipient's obligations
under, or otheruise in connection with, the Agreement;
ii) a cross-liability clause;
iii) products and completed operations liability
iv) contractual liability coverage;
v) tenants legal liability (for premises/building leases only)
vi) non-owned automobile coverage with blanket contractual and
physical damage coverage for hired automobiles
vii) a valid WSIB Clearance Certificate, or employers Liability and
Voluntary Compensation, whichever applies
viii) 30 day written notice of cancellation, termination or material change.
11.2. Proof of lnsurance. The Recipient shall provide OMAFRA with certificates of
insurance or other proof as may be requested by OMAFRA, that confirms the
insurance coverage as provided for in section 11.1. Upon the request of OMAFRA,
the Recipient shall make available to OMAFRA a copy of each insurance policy.
ARTICLE 12. TERMINATION ON NOTICE .
12.1. Termination on Notice. OMAFRA may terrninate the Agreement at any time upon
giving at least 30 days' Notice to the Recipient.
12.2. Consequences of Termination. lf OMAFRA terminates the Agreement pursuant to
section 12.1, OMAFRA may:
a) cancel all further instalments of Funds;
b) demand the repayment of any Funds remaining in the possession or under the
control of the Recipient; and
c) determine the Wind Down Costs, and:
i) permit the Recipient to offset the Wind Down Costs
against the amount the Recipient owes pursuant to subsection
12.2(b); and/or
ii) subject to section 4.8, provide Funds to the Recipient to cover the
Wind Down Costs.
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ARTICLE 13. TERMINATION WHERE NO APPROPRIATION
13.1 . Termination Where No Appropriation. lf , as provided for in section 4.3, OMAFRA
does not regeive the necessary appropriation from the Ontario Legislature for any
payment OMAFRA is obligated to make under the Agreement, OMAFRA may
terminate the Agreement immediately by giving Notice to the Recipient.
13.2. Gonsequences of Term.ination. lf OMAFRA terminates the Agreement pursuant to
section 13.1, OMAFRA may:
a) cancel allfurther instalments of Funds;
13.3. No Additional Funds. For purposes of clarity, if the Wind Down Costs exceed the
Funds remaining in the possession or under the control of the Recipient, OMAFRA
shall not provide additional Funds to the Recipient.
ARTICLE 14. EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR
DEFAULT
14.1. Events of Default. Each of the following events shall constitute an "Event of
Default":
a) in the opinion of OMAFRA the Recipient has knowingly provided false or
misleading information regarding its request for funds or in any other
communication with OMAFRA;
b) in the opinion of OMAFRA the Recipient breaches any material requirement of
the Agreement, including failing to do any of the following in accordance with the
terms of the Agreement:
i) carry out the Project;
ii) use or spend Funds; and/or
i¡i) provide Reports;
c) the nature of the Recipient's operations, or its corporate status, changes so that it
no longer meets one or more of the applicable eligibility requirements of the
program under which OMAFRA provides the Funds;
d) the Recipient makes an assignment, proposal, compromise, or arrangement for
the benefit of creditors, or is petitioned into bankruptcy, or files for the
appointment of a receiver;
e) the Recipient ceases to operate and
Ð an event of Force Majeure continues for a period of 60 days or more.
14.2. Corrective Action. lf an Event of Default occurs OMAFRA may, at any time, take
one or more of the following actions:
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a) initiate any action OMAFRA considers necessary in order to facilitate the
successful cont¡nuation or completion of the Project;
b) suspend the payment of Funds for such period as OMAFRA determines
appropriate;
c) reduce the amount of the Funds;
d) cancel allfurther payment of Funds;
e) demand the repayment of any Funds remaining in the possession or under the
control of the Recipient;
D demand the repayment of an amount equal to any Funds the Recipient used for
purposes not agreed upon by OMAFRA;
g) demand the repayment of an amount equal to any Funds OMAFRA provided to
the Recipient; and/or
h) terminate the Agreement immediately upon giving Notice to the Recipient.
14.3. Opportunity to Remedy. ln addition. to its rights provided for in section 14.2,
OMAFRA may provide the Recipient an opportunity to remedy the Event of Default
by providing Notice to the Recipient:
a) of the particulars of the Event of Default; and
b) of the period of time within which the Recipient is required to remedy the Event of
Default.
14.4. Recipient not Remedying. lf OMAFRA has provided the Recipient with an
opportunity to remedy the Event of Default pursuant to section 14.3 and:
a) the Recipient does not remedy the Event of Default within the time period
specified in the Notice;
b) it becomes apparent to OMAFRA that the Recipient cannot completely remedy
the Event of Default within the time specified in the Notice or such further period
of time as OMAFRA considers reasonable; or
c) the Recipient is not proceeding to remedy the Event of Default in a way that is
satisfactory to OMAFRA.
OMAFRA may initiate any one or more of the actions provided for in subsections
14.2(d), (e), (f), (g), and (h).
14.5. Effective Date. The effective date of any termination under this Article shall be the
last day of the Notice period, the last day of any subsequent Notice period or
immediately, whichever applies.
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ARTICLE 15. FUNDS AT THE END OF A FUNDING YEAR
15.1 . Funds at the End of a Funding Year. Without limiting any rights of OMAFRA under
Article 14, if the Recipient has not spent all of the Funds allocated for the Funding
Year as provided for in the Budget, OMAFRA may:
a) demand the return to OMAFRA of the unspent Funds; or
b) adjust the amount of any further instalments of Funds accordingly.
ARTICLE 16. FUNDS UPON EXPIRY
16.1. Funds Upon Expiry. Without limiting any rights of OMAFRA underArticle 14, the
Recipient shall, upon expiry of the Agreement, return to OMAFRA any Funds
remaining in its possession or under its control.
ARTICLE 17. REPAYMENT
17.1. Debt Due. lf the Recipient owes any moneys, including any Funds, to OMAFRA,
whether their return or repayment has been demanded by OMAFRA or not, such
moneys shall be deemed to be a debt due and owing to OMAFRA by the Recipient,
and the Recipient shall pay or return the amount to OMAFRA immediately unless
OMAFRA directs otherwise.
17.2. lnterest Rate. OMAFRA may charge the Recipient interest on any moneys owing by
the Recipient at the then current interest rate charged by the Province of Ontario on
accounts receivable.
17.3. Gheque Payable To. The Recipient shall pay any moneys owing to OMAFRA by
cheque payable to the "Ontario Minister of Finance" and mailed to OMAFRA at the
address provided in section 18.1.
ARTICLE 18. NOTICE
18.1 . Notice in Writing and Addressed. Notice shall be in writing and shall be delivered
by postage-prepaid mail, personal delivery or facsimile, and shall be addressed to,
OMAFRA and the Recipient respectively, as set out below:
To OMAFRA:To the Recipient:
Ministry of Agriculture, Food and
RuralAffairs
Rural Community Dev. Branch
1 Stone Road West, 4NW
Guelph ON, N1G 4Y2
Attention: Manager
Fax: 51 9-826-4336
The Corporation of the Municipality of
Bayham
9344 Plank Road, P.O. Box 160
Straffordville, Ontario NOJ 1Y0
Attention: Mr. Kyle Kruger, CAO
Phone: 51 9-866-5521
Fax: 51 9-866-3884
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Otter Valley Chamber of Commerce
P.O. Box 3ô
Port Burwell, Ontario NOJ 1T0
Attention: Mr. Doug Lester, President
Phone: 519-874-4477
Fax: 519-874-4477
18.2. Notice Given. Notice shall be deemed to have been received:
a) in the case of postage-prepaid mail, five (5) business days after such Notice is
mailed; or
b) in the case of personal delivery or facsimile, one (1) business day after such
Notice is received by the other Party.
1 8.3. Postal Disruption. Despite subsection 18.2(a), in the event of a postal disruption,
a) Notice by postage-prepaid mail shall not be deemed to be received; and
b) the Party giving Notice shall provide Notice by personal delivery or by facsimile.
ARTICLE 19. SEVERAtsILITY OF PROVISIONS
19.1. Invalidity or Unenforceability of Any Provision. The invalidiÇ or unenforceability
of any provision of the Agreement shall not affect the validity or enforceability of any
other provision of the Agreement. Any invalid or unenforceable provision shall be
deemed'to be severed.
ARTICLE 20, WAIVER
20.1. Waivers in Writing. lf a Party fails to comply with any term of the Agreement, that
Party may only rely on a waiver of the other Pafty if the other Party has provided a
written waiver in accordance with the Notice provisions in Article 18. Any waiver
must refer to a specific failure to comply and shall not have the etfect of waiving any
subsequent failures to comply.
ARTICLE 21. INDEPENDENT PARTIES
21.1. Parties lndependent. The Recipient acknowledges that it is not an agent, joint
venturer, partner or employee of OMAFRA and the Recipient shall not take any
actions that could establish or imply such a relationship.
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ARTICLE 22. ASSIGNMENT OF AGREEMENT OR FUNDS
22.1. No Assignment. The Recipient shall not assign any part of the Agreement or any
Funds without the prior written consent of OMAFRA which OMAFRA may, in its sole
discretion, provide or withhold.
22.2. Enurement. The Agreement shall enure to the benefit of and be binding upon the
Parties and their respective heirs, executors, administrators, successors and
.permitted assigns.
ARTICLE 23. GOVERNING LAW
23.1. Agreement Governed By. The Agreement and the rights, obligations and relations
of the Parties shall be governed by and construed in accordance with the laws of the
Province of Ontario and the applicable federal laws of Canada. Any actions or
proceedings arising in connection with the Agreement shall be conducted in Ontario.
ARTICLE 24. FURTHER ASSURANCES
24.1. Agreement into Effect. The Parties shall do or cause to be done all acts or things
necessary to implement and carry into effect the terms of the Agreement to its full
extent.
ARTICLE 25. CIRCUMSTANCES BEYOND THE CONTROL OF EITHER PARTY
25.1. Force Majeure Means. For the purposes of the Agreement, "Force Majeure" means
an event that is:
a) beyond the reasonable control of a Party; and
b) makes a Party's performance of its obligations under the Agreement impossible
or so impracticable as reasonably to be considered impossible in the
circumstances.
25.2. Force Majeure lncludes. Force Majeure includes:
a) infectious diseases, war, riots and civil disorder;
b) storm, flood, earthquake or other severely adverse weather conditions;
c) confiscation or other similar action by government agencies;
d) lawful act by a public authority; and,
e) strikes, lockouts and other labour actions,
if such events meet the test set out in section 25.1.
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25.3.
a)
Force Majeure Shall Not lnclude. Force Majeure shall not includè:
any event that is caused by the negligence or intentional action of a Party or such
Party's agents or employees;
any event that a diligent Party could reasonably have been expected to:b)
¡) take into account at the time of the execution of the Agreement; and
ii) avoid or overcome in the carrying out of its obligations under the
Agreement; or
25.4. Failure to Fulfil Obligations. Subject to section 14.1(f), the failure of either Party to
fulfil any of its obligations under the Agreement shall not be considered to be a
breach of, or Event of Default under, the Agreement to the extent that such failure to
fulfill the obligation arose from an event of Force Majeure, if the Party affected by
such an event has taken all reasonable precautions, due care and reasonable
alternative measures, all with the objective of carrying out the terms and conditions
of the Agreement.
ARTICLE 26. SURVIVAL
26.1. Survival. The provisions in Article 1, sections 4.7(b), 5.2,7.1 (to the extent that the
Recipient has not provided the Reports/reports), 7.2,7.3,7.4,7.5,7.6, Articles I
and10, sections 12.2, 13.2, 13.3, 14.1,14.2 (c), (d), (e), (f) and (g), 14.4, Articles
16,17,18,19,23,27 and 28, and all cross-referenced provisions and Schedules shall
continue in full force and effect for a period of seven years from the date of expiry or
termination of the Agreement
ARTICLE 27. SCHEDULES
27.1. Schedules. The Agreement includes the following schedules:
a) Schedule A - Project Description;
b) Schedule B - Budget and Project Cost Schedule;
c) Schedule C - Claim Submission;
d) Schedule D - Financial Assistance;
e) Schedule E - Expenditure Forecast Repoft; and
Ð Schedule F - Final Report.
ARTICLE 28. ENTIRE AGREEMENT
28.1. Entire Agreement. The Agreement constitutes the entire Agreement between the
Parties with respect to the subject matter contained in the Agreement and
supersedes all prior oral or written representations and agreements.
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28.2. Modification of Agreement. The Agreement may only be amended by a iruritten
agreement duly executed by the Parties.
ARTICLE 29. COUNTERPARTS
29.1. The Agreement may be executed in any number of counterparts, each of which shall
be deemed an original, but all of which together shall constitute one and the same
instrument.
The Parties have executed the Agreement on the dates set out below.
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by the Minister of Agriculture, Food and Rural Affairs
by:
Name:
Title: Minister of Agriculture, Food and RuralAffairs
Name:
Title:
l/we have authority to bind the Recipient
Name:
Title:
l/we have authority to bind the Recipient
Date
RECIPIENT'S NAME: The Corporation of the Municipality of Bayham
by:
Date
Date
ló
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RECIPIENT'S NAME: Otter Valley Chamber of Commerce
by:
Name:
Title:
l/we have authority to bind the Recipient
Date
T7
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SCHEDULE ffA''
PROJECT DESCRIPTION
The Municipality of Bayham and Otter Valley Chamber of Commerce will undertake two studies
to determine the market feasibility and the impact of a ferry service from Port Bunruell in the
Municipality of Bayham to Fairport Harbour, Ohio.
The Market Demand Study, Phase 1 will determine if there is sufficient economic benefit to the
transportation industry for commercial ferry service between these two ports. The lmpact Study,
Phase 2, will undertake an evaluation of the economic, community and environmental impact as
well as the effects of a terminal in Port Bunruell and the connecting road links through settlement
areas to Highway 401.
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SCHEDULE "BU
BUDGET (Total Eliqible Costs)
Budqet) must equalAnnual Total ect Cost Schedule
Description of Projected Expenditures Approved. Budget
1. Feasibi
$120,000
3. Communications and Public Relations
Administration
$230,000Total Eligible Costs
Cost Schedule
Jan-Mar Apr-Jun Jul-Sep Oct - Dec Annual
Total
$172,500
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SCHEDULE"C"
CLAIM SUBMISSION
ln accordance with terms of the Agreement, the Recipients shall provide to the Ministry a Claim
Suþmission (as set out in Schedule "C" Parts 1 and2), including original invoices and proofs of
payment.
Claims for payment are considered to be incomplete without both parts attached.
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Glaim Submission
Pa¡t I -Progress RePort
File No.Project Title:
Claim No.Period Covered:Due Date:
ACTIVITIES FOR THIS REPORT:
RESUITS
,SSUES WHICH MAY IMPACT ON THE PROJECT'S SUCCESS AND TIMING FOR COMPLETION?
SIGNATURE
Project Representative:Date:
2I
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Authorized
Official :
Glaim Submission
Part2 - Claim Report
Name of Project Representative I Date
the costs claamed are el¡gible costs and ¡n æmplranæ w¡th the provincial lega¡
agreemenl
S¡gnature
Part I - Proiect lnformation
File No.Project Title:Completion Date:
Claim No.Period Covered:RED % Reimbursement Final Cla¡m (Yes/ No)
Part2 - New lnvoices
Attach lnvoices and Proofs of Payment as listed above and send
to.' Rural Economic Development Program
Ontario Ministry of Agriculture, Food and Rural Affairs
4th Floor, 1 Stone Road W., Guelph, ON N1G 4Y2
22
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7
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3
2
9
SCHEDULE IID''
FINANCIAL ASSISTANCE
Total Eligible Gosts:
Ontario Maximum Financial Assistance:
$230,000
$1 15,000
The Ministry will hold back 1O% of the Maximum Financial Assistance, the release of
which shall be contingent on submission of the Recipient's Final Performance Report
detailing the progress and status of the Project and substantiating that the Project has
been substantially performed. The Ministry is not obligated to pay interest on the
holdback or any other payments under this Agreement.
MINISTRY COLLABORATES WITH CLIENT ON AN APPROPRIATE PROJECT
SCHEDULE
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SCHEDULE"E"
EXPENDITURE FORECAST REPORT
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RED Expenditure Forecast
Due Date:
Contact:
Fax #:
Proiect lnformation:
:ile #:
)roiect T¡tle:
)roiect Complet¡on Date:
Current Forecast:
*" Alt ligures above reflect the Tolal Eligible Project Costs, f;O-[ the amount of RED funding to be received
Please only complete the following section ¡f the ¡nformation above is no longer accurate
IMPORTANT TO NOTE:
i)lfyouagreew¡thlhe"CurrentForecasl"(i e youexpecttoincurexpensesasoutlinedinthecurrentforecast),pleasesignthedeclarationbelowandreturn
the spreadsheet by mail or fax However, if your forecast of expenses has changed you must complete the ''RED Funding Transfer Requesl" chart Similarly,
if you require an extension to the project completion date (refer to Project lnformation sect¡on) please prov¡de the new date and the rationale in comment area
provided Once completed, please sign the declaration at the bottom ofthe spreadsheet and return by mail, fax or email
2) All requests will be reviewed by RED program management lJnless you rece¡ve written approval from your RED analyst, movement of funds across
fiscal years or extending fhe project completion date is not permitted. Your RED analyst with contact you with further details
3) Cosls should be entered based on the accruaì accounting method Therefore, costs should be entered ¡n the quader in which they were/are going to be
incurred, nol when they were/are going to be paid
4) The "Forecasted Total" must not exceed the "Total Approved Eligible Costs "
Declaration:
I certify that the financial information contained within this report ¡s true and accurate to the best of my knowledge Costs related to our approved Rural
Economic Development Program project w¡ll be incurred for the amount on the schedule as ¡ndicated above
ÐÞc'ìtar¡o
RURAL ECONOMIC DEVELOPMENT (RED} PROGRAM
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SCHEDULE "F"
FINAL REPORT
ln accordance with Article 7 of the Agreement, Recipients must provide a Final Report
which meets the requirements listed below.
On or before 90 days after the final claim has been submitted, a Final Report must be
submitted to OMAFRA which shall include, but is not limited to:
a) a detailed summary of the results of the Project achieved to the date of the Final
Report including Performance Measures;
b) the details of any variance from the Project (Schedule "4"), the Budget (Schedule
"8") and/or the Project Schedule
c) a final Financial Statement (including Declaration) showing all Eligible Costs
incurred and paid; and
The format for the Final Repod is attached. t
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Rural Economic Development Program Final Report
File:
Date Approved:
Project Title:
Recipient:
Contact:
Telephone:
Total Project Gosts:
Funding Approved:
Start Date:
End Date:
[Click here and type File Number]
[Click here and insert date approved]
[Glick here and type Proiect title]
"[Click here for Recipient's Organization]"
[List contact name & title]
[List co-applicant's organization name]
IList co-applicant's address]
"IList Recipient's phone number]"
$[Type Total Cost Amount]
$[Type TotalAmount approved ]
[Click here and insed start date]
[Click here and insert end date]
Section 1. Summary of Project and Results
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Detailed Results and Performance Measures
The following table must be completed with the results of your project. Not all measures will be
applicable to your Project (leave blank). Please use both qualitative measures (e.9.
improvements made, awareness, efficiencies gained, etc.) and quantitative measures (e.9.,
number of activities/events, number of materials distributed, etc.) that demonstrate the impact of
your project. Please include how you measured the results.
Project Deliverables
Short-Term
Results or Outcomes
Long-Term
Results or Outcomes
Measurement
Number of jobs created,
retained or upgraded
Amount of new
investment in the
community and/or the
Ontario business
climate
Contributed to
revitalized communitv
or downtown
Contributes to improved
access to community
health care services
Contributes to skills
training and/or
enhancement
Number of new
alliances and/or
partnerships
Number of community
groups involved or
benefiting from your
project
Number of innovative
products/services or
technologies for rural
Ontario
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Project Deliverables
Short-Term
Results or Outcomes
Long-Term
Results or Outcomes
Measurement
Number of tools,
information and/or
resources for rural
economic development
Number of barriers to
economic development
overcome
Other measures
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Financial Statement
Rural Economic Development Program
Project File #
For the period from to
Sources of Funds
Partners
1
2
3
4
Other orivate contributions
1
2
Other oublic contributions
1
2
RED Prooram
Claim #
Claim #
Claim #
Claim #
10% Holdback
Total sources of Funds
Uses of Funds
I
2
3
4
5
b
7
8
9
10
Excess of Actual Spendinq over Budgel 1+/-)
Total uses of Funds
30
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[Þontario
Rural Economic Development Program
DECLARATION
We have reviewed and approved the attached financial statement for the Proiect, as it relates to
fhose aspects which concern the our rote, and hereby declare that to the best of our knowledge,
during the period covered by the financial statements, we were not in breach or violation of any of
the covenant contained in the Agreement.
Signed by the Recipients and dated this day of ,200-.
lnsert Legal Name of Recipient
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TIIE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NUMBER 2009.110
Being a By-law to Further Amend By-law 2006-003
A By-law Establishing Governance and Structure
for the Museums Bayham Board
WHEREAS the Corporation of the Municipality of Bayham did by ByJaw 2006-003 establish a
Board to be responsible for the maintenance, service, promotion and operation of the Port
Burwell Marine Museum & Lighthouse and the Edison Museum of Vienna located in and under
the jurisdiction of the municipality;
AI\[D WHEREAS the Council of the Corporation of the Municipality of Bayham did, by By-
laws 2006-058 and 2008-042, amend By-law 2006-003;
AltD WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous that
By-law 2006-003 be further amended and approved by By-law;
THTTIEFORB BE IT RESOLVED THAT the Council of the Corporation of the Municipality
of Bayham enacts as follows:
1. TIIAT By-law 2006-003 under Schedule "A" section 2,Mandate, be deleted as follows:
"The Edison Museum has been established to promote recognition of the extent and
impact of Thomas Alva Edison, the inventor, on the local area, and world wide, by his many
inventions and family artifacts on displa¡ and promote and preserve the historical artifacts and
records of the Bayham area and its inhabitants;" and replaced as follows with:
"The Edison Museum has been established to preserve, protect and promote the heritage
of the people of the Bayham area and emphasize the "Canadian Connection" of the Vienna
Edison family to Thomas Alva Edison, the Inventor, and recognize the extent and impact of his
inventions worldwide."
2. THAT under Schedula"N', Section 2.lbe added as follows:
"2.1 Vision
The Vision for the Edison Museum of Vienna is to establish and rnÍrnage an
environmentally controlled community facility in which to carry out functions and programs,
ensure the preservation of the collection, including heritage of Edison inventions and family
artifacts for the benefit of the inhabitants of, and visitors to, the Vienna / Bayham atea."
1. THAT in all other respects By-law 2006-003, as amended, be hereby confirrned and
remains unchanged;
2. TIIAT this by-law shall come into force and take effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 17TH DAY
OF'SEPTEMBER 2OO9
MAYOR CLERI(
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THE CORPORATION OF TIIE
MUNICIPALITY OF BAYIIAM
BY-LA\il NO.2009-111
A BY-LA\il TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MT]NICIPALITY OF BAYIIAM FOR THE
REGULAR MEETING IIELD SEPTEMBER 17, 2OO9
WIIEREAS under Section 5 (1) of the Municipal Act,200l S.O. 2001, Chapter 2Í,thepowers
of a municipal corporation are to be exercised by the Council of the municipality;
AND WIIEREAS under Section 5 (3) of the Municþal Act, 2001, the powers of Council are to
be exercised by by-law;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by byJaw.
TIIEREFORE THE COTJNCIL OF THE CORPORATION OF TIIE MT]NICIPALITY
OF'BAYHAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held Septernber 17,2009 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this byJaw.
2. TIIAT the Mayor and Clerk of the Corporation of the Municþality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND TIIIRD TIME and finally passed this lTthday of
September 2009.
MAYOR CLERK
By-Law 2009-111 A By-Law to confirm all actions of Counc...Page 329 of 329