HomeMy WebLinkAboutSeptember 16, 2010 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, September 16, 2010
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)Minutes of the regular meeting of Council held September 2, 2010.
(b)Added Item(s)
4.DELEGATIONS
(a)7:05 p.m. - Wanda Hoshal regarding Estherville and related topics.
5.INFORMATION ITEMS
(a)Elgin Business Resource Centre newsletter "The Elgin Advantage" dated September
2010.
File: A16
(b)Correspondence received September 8, 2010 from Correctional Service Canada
regarding "Restorative Justice Week 2010".
File: A16
(c)Bayham Historical Society minutes of meeting held June 10, 2010.
File: C06
(d)Museums Bayham minutes of meetings held August 11 and September 8, 2010.
File: C06
(e)Lake Erie Region Source Protection Committee minutes of meeting held August 12,
2010.
File: E00
5-12
13-16
17
19-21
23-29
31-40
Page 1 of 115
Council Agenda September 16, 2010
Page
5.INFORMATION ITEMS
(f)Correspondence dated September 2, 2010 from Tillsonburg District Memorial
Hospital regarding "Sand Plains Economic Development Fund".
File: F11
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a)Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
(b)Staff Report D2010-30 regarding Dygos Site Plan Agreement / By-law 2010-089.
File: D11.DYGOS
7.ROADS, AGRICULTURE & DRAINAGE
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a)Building Permit Report for month ending August 31, 2010.
File: P10
9.FINANCE, ADMINISTRATION & PERSONNEL
(a)Cheque Register being Cheque #9055 to Cheque #9121 inclusive, except Cheque
#9104 totaling $312,116.18 and Payroll Disbursements for the period ending Sept.
5, 2010 totaling $60,608.14.
(b)Correspondence dated September 7, 2010 from Spriet Associates regarding
"Corinth Pavilion".
File: C13
(c)Staff Report PW2010-17 regarding Waste Recycling Strategy - Continuous
Improvement Fund.
File: F11
(d)Staff Memorandum regarding Recovered Cemetery Marker Foundations - Glen Erie
Line.
File: S09
41-42
43-53
55-72
73
75-87
89-90
91-92
93-94
Page 2 of 115
Council Agenda September 16, 2010
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(e)Staff Report C2010-11 regarding Compliance Audit Committee Appointments.
File: C07
10.ENVIRONMENT
11.COMMITTEE OF THE WHOLE
(a)In Camera.
(b)Closed session minutes of the regular meeting of Council held August 12, 2010.
(c)Confidential Report regarding labour relations or employee negotiations.
(Volunteer Fire Service)
(d)Out of Camera.
12.BY-LAWS
(a)By-Law 2010-087 A By-law to appoint members to the Elgin Municipal Election
Joint Compliance Audit Committee
(b)By-Law 2010-088 A By-law to authorize the execution of a site plan agreement
(Dygos)
(c)By-Law 2010-089 A By-law to confirm all actions of Council
13.ADJOURNMENT
(a)Adjournment
95-97
99
101-113
115
Page 3 of 115
Page 4 of 115
COUNCIL MINUTES
THE CORPORATION OF TIIE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
September 02,2010
7:00 pm
7:30 p.m. Public Meeting - Planning (Znning)
The regular meeting of the Council of the Municipality of Bayharn was held on Thursday, Septernber 2,
2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk L>nda
Millard.
Fire Chief / By-Law Enforcement Officer Gord Roesch was in attendance to present his report.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECTJNIARY INTEREST & THE GENERAL NATURE
THEREOF
None.
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the regularmeeting of Council held Augustlz,20l0.
2010-358
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"TIIAT the minutes of the regular meeting held August 12,2010 be approved as
circulated."
CARRIED UNANMOUSLY
(b) Added Item(s)
2010-359
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural ByJaw 2002'93,
correspondence from Doug Lester requesting fee waivers to host an all candidates
meeting be added to the agenda as items 9(d)."
CARRIED UNANIMOUSLY
Page I of8
Minutes of the regular meeting of Council held September 2,
2010.
Page 5 of 115
Council Minutes September 02,2010
4. DELEGATIONS
(a) 7:05 p.m. - Michael Timmesl¿ps, Outback Camping, regarding request for exemption
from noise by-law until 3 a.m. on long weekends during $lmer months to host camping
/ concert events.
Item 8(a)
Mr. Timmermans provided a handout that outlined community benefits he believed
would result from visitors to his campgtounds. He suggested exemption from the noise
by-law until 3:00 a.m. on the long holiday weekends throughout the summer would
encor¡rage more visitors to stay at his site resulting in financial benefit to local
businesses.
When questioned, he indicated that he had approached some neighbours and they did not
object to his proposal for exemption from the noise byJaw. He indicated his willingness
to compromise by an exemption until l:00 or 2:00 a.m.
It was noted that it was too late for Council to approve an exemption for this Labour Day
weekend as public notice must be placed in a local ne$/spaper in advance u
(b) 7:15 p.m. - Wanda Hoshal - regarding Estherville Stones and other related matters.
Mrs. Hoshal noted that volunteers had moved the markers from the Glen Erie
st¿þilization project to the Estherville cemetery. She suggested there are still more
markers 150' frirther to the north of the project site, however, it is unsafe to remove them.
She added that the pilgdms would like to have a plaque placed at the cemetery to identifu
why the additional stones had not been relocated to Estherville. She agreed that the group
would prepare draft wording for consideration.
Mrs. Hoshal commented that the markers placed at the Old Eden cemetery needed to be
repositioned to face west, similar to the e¡¡isfing ones.
5. INFORMATION ITEMS
(a) Correspondence dated August 19,20L0 from Ministry of Municipal Affairs and
Housing regarding "Five Year Review of the Provincial Policy Statement 2005'.
File: 416
(b) Correspondence dated August 19,2010 from Ministry of Natural Resources regarding
"Dealing with Human-Wildlife Conflicts in Your Municipality".
File: 416
(c) Bayham Harbourfront Çommittee minutes of meeting held August 17 ,2010.
File: C06
(d) Lake Erie Region Source Protection Commitee Meeting minutes of meeting held July
8,2010.
File: E00
(e) Correspondence dated August 12,2010 from Elgin County OPP regarding "An Open
Page 2 of 8
Minutes of the regular meeting of Council held September 2,
2010.
Page 6 of 115
Council Minutes September 02,2010
Letter to the People of Ontario from OPP Commissioner Chris D. Lewis".
File: P17
2010-360
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'TTIIAT information items 5(a) through 5(e) be received for information."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
1. CORRESPONDENCE AND REPORTS
2. PUBLIC MEETING
20t0-36t
Moved by Councillor W Casier
Seconded by De,puty Mayor C Evanitski
"TIIAT the Council meeting be adjourned in order to hold a Public Meeting
pursuant to the provisions of the Planning Act.r'
CARRIED UNANIMOUSLY
1. PUBLIC MEETING
(a) 7:30 p.m. - Jo-L1'nn Pt. Burwell Inc. Rezoning - to consider a rezoning application and
draft Zoning By-Law 2583-20L0 forthe MacNeil Subdivision, PortBurwell.
2. DECLARÄTION OF PECTJNIARY INTEREST AND THE GENERAL
NÁ,TURE THEREOF
None.
3. STAT'F PRESENTATION
(a) StaffReport D2010-27 regarding Jo-Lynn Pt. Burwell Inc. Rezoning.
File: Dl4.JOLYNN2
The Report was presented by the Administrator. He noted that the Planning consultant
and staff support the application. No comments f¡om the public were submitted.
4. PUBLIC COMMENTS
None.
Page 3 of8
Minutes of the regular meeting of Council held September 2,
2010.
Page 7 of 115
Council Minutes September 02,2010
5. COTJNCIL COMMENTS AND OUESTIONS
None.
6. ADJOURNMENT
2010-362
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"TIIAT the Public Meeting be adjourned at 7:35 p.m."
CARRIED UNANIMOUSLY
7. DISPOSITIONOFITEM
20t0-363
Moved by Deputy Mayor C Evanitski
Seconded by Councillor W Casier
"THAT StaffReportD20l0-z7 regarding the Jo-Lynn Pt. Burwell Inc. rezoning be
received;
AND THAT the zoning of those lands located in Plan 30 Unnumbered Block 2
Registered Plan 11R4369 Part 2 be changed from site-specific Village Residential -7
Holding [R1-7(h)] to revised site-specific Residential - 7 Tnne (Rl-Ð;
AND TIIAT ZoningBy-Iaw 2583-2010 be presented for enactment."
CARRIED UNANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Correspondence dated August 16,2010 from Michael Timmermans requesting
exemption from the Noise By-Law until 3 a.m. on long weekends during the summer
months.
File: P01
2010-364
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
Tf TIIAT correspondence dated August 16,2010 from Michael Timmermans
requesting exemption from the Noise By-Law until3 a.m. on long weekends during
the summer months be received;
Page 4 of 8
Minutes of the regular meeting of Council held September 2,
2010.
Page 8 of 115
Council Minutes September 02,2010
AND THAT the appticant submit a formal application to the Municipality in April
2011 listing dates and times of events to be considered for exemption;
A¡ID THAT the applicant comply with "I)etails of application for exemptionrr as
outlined in By-Law 2001-57, including proof of publication."
CARRIED I.INANIMOUSLY
(b) StaffReport P2010-0ll regarding Self Contained Breathing Apparatus.
File: P16
2010-365
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
"THA.T Staff Report P2010-011 regarding Self Contained Breathing Apparatus be
received;
AIID THAT Council amend the 2010 budget to allow the Bayham Fire and
Emergency Service to purchase new Self Contained Breathing Apparatus, Rapid
Intervention Kits and Firefighter Facepieces including frt testing as outlined in the
quote from AJ Stone and Company for the total price of $110,426 + HST by
utilizing funds from Fire Department reserves.'r
CARRIED I.INANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSOI\NEL
(a) Cheque Register being Cheque#8926 to Cheque #9054 ínclusive, except Cheque
#8606 totaling S306,102.06 and Payroll Disbursements for the period ending August 8
and August 22,2010 totaling $60,841.91 and $59,310.75 respectively.
2010-366
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"TIIAT Cheque Register being Cheque #8926 to Cheque #9054 inclusive, except
Cheque #S606 totaling $306,102.06 and Payroll I)isbursements for the period
ending August I and August 22,2010 totaling $60,841.91 and $59'310.75
respectively be approved. "
CARRIED UNANIMOUSLY
(b) Correspondence dated August 8, 2010 from Randy Bradfield requesting to place a
memorial bench in Port Burwell.
File: Cl3
Page 5 of8
Minutes of the regular meeting of Council held September 2,
2010.
Page 9 of 115
Council Minutes September 02,20L0
20t0-367
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"THAT correspondence dated August 8, 2010 from Randy Bradfield requesting to
place a memorial bench in Port Burwell be received;
TIIAT Council approves the request from Randy Bradfield to place a memorial
bench in memory of his parents in Port Burwell;
At\D TIIAT Mr. Bradfield make arrangements for the placement of the proposed
bench with the Public Works Manager.'r
CARRIED IINANIMOUSLY
(c) StaffReport C2010-10 regarding Restricted Acts afterNomination Day - Project
Ojibwa.
File: L04
The Administrator advised that several issues preclude moving forward with Project
Ojibwa by October. He suggested that the federal government consider extension of the
Community Adjustnent Fund closing date as dredging and other details cannot be
arranged prior to October lst.
2010-368
Moved by Councillor M Taylor
Seconded by Deputy Mayor C Evanitski
"THÄT StaffReport C2010-10 regarding Restricted Acts after Nomination Day -
Project Ojibwa be received;
THAT the approved 2010 Municipal Budget - Capital, be amended to include
Project Ojibwa at a cost of $200,000, and that financing be designated from future
property lease payments with specific components to be approved by Council."
CARRIED UNANIMOUSLY
(d) Charnber of Commerce request for fee waiver of Bayham Community Centre to hold
an all candidates meeting.
File: Cl3
20r0-369
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
|'THAT correspondence from Doug Lester, Otter Valley Chamber of Commerce,
requesting fee waivers for an all candidates meeting be received;
Page 6 of 8
Minutes of the regular meeting of Council held September 2,
2010.
Page 10 of 115
Council Minutes September 02,2010
AND TIIAT Council approves a fee waiver for use of the Bayham Community
Centre on September 29 except for the cleaning fee of $60."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) StaffReport E2010-10 regarding Ontario Small Waterworks Asistance Program
(oswAP 3).
File: Fll
2010-370
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evanitski
"TIIAT StaffReport 82010-10 regarding Ontario Small Waterworks Assistance
Program (OSWAP 3) be received;
AI\D THAT Staffbe authorized to prepare the necessary documentation for
application for supply and treatment system changes for the Richmond Water
System under the Ontario Small Waterworks Assistance Program Phase 3."
CARRIED UNANIMOUSLY
(b) StaffMemorandum regarding Ricbmond Water Hydrogeological Study Update.
File: E08
2010-371
Moved by Councillor W Casier
Seconded by Deputy Mayor C Evanitski
"TIIAT Staff Memorandum regarding Richmond Water llydrogeological Study
Update be received for Ínformation."
CARRIED IINANIMOUSLY
11. COMMITTEE OF THE WHOLE
There were no In Camera items.
12. BY.LAWS
(a) By-Law 2583-2010 A By-law to further amend By-Law Z456-2003 (Jo-Lynn)
20t0-372
Moved by Deputy Mayor C Evanitski
Seconded by Councillor E Ketchabaw
Page 7 of 8
Minutes of the regular meeting of Council held September 2,
2010.
Page 11 of 115
Council Minutes September 02,2010
"THAT By-Law 2583-20l0rfurther amending By-Law 7A56-2003, be read a first
second and third time and finally passed."
CARRIED IJNANIMOUSLY
(b) By-law 2010-086 A By-law to confinn all actions of Council
2010-373
Moved by Councillor E Ketchabaw
Seconded by Deputy Mayor C Evantiski
rrThat confirming Bylaw 2010-086 be read a first, second and third time and finally
passed.tt
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
2010-374
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 8:19 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page 8 of8
Minutes of the regular meeting of Council held September 2,
2010.
Page 12 of 115
MBER 20 IO
The
STUDENTS SUCCESSFUL AT BEING BOSSES
The 2010 summer has been great for Elgin County
students! Once again, our students have given it their
all and shown great initiative in starting their own
businesses.The Elgin Business
Resource Centre (E?.RS) and the SUmmefElgin/St.ThomasSmallBusiness --Cômpany
Enterprise Centre (SBEC) boast
one of the largest Summer Com-
pany groups in Ontario, including
one of the largest groups of high-school level kids!
Even larger than London!This year,a record number of
students applied to Summer Company and we proudly,
had l4 students work through this summer's program.
Every year; students are introduced to mentors, who
volunteer time to answer questions and mal<e every
student's summer business experience great. On
August I I , students attended a Mentor Meeting at the
EBRC to share experiences and get some helpful tips
from mentors. Eric Loewen, EBRC Board of Directors
Youth Directori is a former Summer Company graduate
and now mentor. At this meeting, Eric made a special
presentation on the art of good Communications Skills.
The Summer Company businesses this year were quite
varied. Many of our young entrepreneurs said they will
continue with their enterprises part-time while at school.
Elgin Summer Company businesses included:
Digital Memories - JoshThiessen converts old
photos to digal; digiølmemories@hotmail.com
RY-LO ENTERPRISES - Ryan Lockner per{orms
lawn maintenance; ry.lo.enterprises@gmail.com
ELGIN
BUSINESS RESOURCE CENTRE
. Custom CritterCalqScott Monteith takes care of
pets; localCCC@gmail.com. HARKNESS
Lawn Care &
Handyman
Services;
Tom Harkness;
harl<nesslawn-
care@gmail.
com. Ca¡zelsTe-
chie Repair;
Taylor Carrt
lpod/lphone
glass repair;
carzeyT4@yahoo,ca. Julia's Fine Art; Julia Castrogiovanni provides art
lessons and murals; julia.castroO@gmail.com
. D3 Dalton's D¡gital Ddgn; Dalton Risser performs
computer tutoring/repairs; daltondigitaldesign@
gmail.com. Natalie's Art Studio; Natalie Castrogiovanni
provides art lessons and murals; hey.nati@gmail.com
Congratulations all students on your success this
summer and all the best for the new school year!
Success Story: PaulThistle of Elgin County Cycle 3
4Buy Local, Buy Fresh Recipe
Meet the Staff
Back, L-R:JoshThiessen, Ryan Lockner, Scott
Monteith, and Tom Harkness. Front, L-R:Taylor
CarçJulia Castrogiovanni, Dalton Risser, and
Nacalie Cascrogiovanni.
-
-
.¡-L
-- --,
¡tl ,rß. l'A Conrrnunity Futures Dcvclopment Corporation www.elgincfdc.ca
Elgin Business Resource Centre newsletter "The Elgin
Advantage" dated September 2010.
Page 13 of 115
SMALL BUSINESSWEEK
ocToBER 17 - 23,20 l0
Canada's National Small BusinessWeek celebrates the
spirit of our entrepreneurs. Events across the country
encourage local small businesses to participate and
showcase their talents or services in tradeshows and
educational events.
On Wednesda¡ October 20, the St.Thomas & District
Chamber of Commerce will hold its annual Small
Businss Sample Show at St.Anne's Centre.The EBRC
will be there with our booth so be sure to stop by!
The Sample Show will showcase St.Thomas's very
best businesses and associations, with 56 exhibitors
and four special hospitality/food services businsses.
Admission is free. Come by and learn all about local
small businesses and what they have to offer! Several
prizes are available to be won valued at $ 100-$200
each.Tickets available for purchase at the show.
Sample Show: October 70,4 - 7 p.t.
St.Anne's Centre, St.Thomas
CHECK OUT EBRC HOME.
GROWN BUSINESSES
The EBRC is a proud sponsor of the lnternational
Plowing Match this September 2l-25.Join us! Stop
by our booth to learn more about our services, meet
staff, and learn about our homegrown successes
right here in Elgin County. Our booth is located in
the County of Elgin area in the ProgressiveTent. The
hours of the IPM
are 8:30 am to 5 p.;
Tuesday to Saturday.
See you there!
The Elgin/St.Thomas Small Business Enterprise Cen-
tre and the EBRC are proud to host Elgin's fìrst ever
Bridges to Better Business Conference.The one-day
conference will be held during Small Business Week
on Thursda¡ October 2lat Malahide Community
Place in Springfìeld.
The conference will focus
on helping local businesses
marl<et themselves more
effectively through the use of
new, traditional, and social
media.The day will offer a
variety of seminars for attend-
ees to choose from as well as well-known keynote
spealcers delivering timely information. Don't miss it!
The fee to attend is $50 and includes lunch.
For more information or reg¡stration,
contact Ronda at 5 I 9-ó33-7597 ext. 30.
Bridges to Better Business Conference
October 21,2010
Malahide Commun¡ty Place
Springfield, Ontario
å,slt Ë ^,,.i :,. ^
Bridges to
Better
Business
N .lY--un f,t Ontario
Sr. Tnor"res a DrstR¡c:T
CHAMBER OF COMMERCE'['his Month
NETWORKING WEDNESDAYS
Join one of our NetworkingWednesday meetings and hear informative speal<ers
deliver information you can use right away. Meetings are held at our offices at
300 South Edgeware Rd. the lastWednesday of every month from 5:00-6:30 pm.
Registration is required. A $ l0 fee applies. Call 5 19-633-7597.
UPCOMING MEETINGS:
SEPTEMBER 29 - Pre-launch to eclub;ebusiness overview
j'ôCfOggR 27 - Marketing through the seasons
NOVEMBER 24 - Keeping records for the tax man
Networking
Wednesdays
Elgin Business Resource Centre newsletter "The Elgin
Advantage" dated September 2010.
Page 14 of 115
SUCCESS STORIES:
DOING WHAT HE LIKES BEST
- PAULTHISTLE
lmagine your favourite hobby turned business.
That's exactly what PaulThistle did when Formet
lndustries initiated layoffs in September 2008. Paul
witnessed the slowing economy and company down-
sizing and took his severance hoping to start some-
thing new when the layoffs occurred."l was tired of
factory work anywa¡" says Paul,"When I heard about
the Self-Employment Benefit Program, I decided to
make a change."
At Formet, Paul was an lndustrial Millwright with eight
years at the plant. He also had more than 20 years
behind him as a Millwright in Newfoundland's mining,
paper mills, and hydroelectric industries. But through-
out his career, Paul always found time to worl< on one
of his true passions: riding and repairing motorcycles,
As of Spring 2009, Paul had left factory life well behind
to pursue his goal of operating a motorcycle shop,
Elgin County Cycle.Toda¡ his shop is just two minutes
from where Paul used to worl< at Formet.
Paul visited the EBRC in January 2009 for counselling
with Gordon Hall and entry into the SEB Program.
"Taking the program was a huge leap of faith," Paul
says."l'm in my fifties and the idea of striking out on
my own was intimidating, but the program helped
giving me steps on what to do and how to do it." Paul
admits he had his own ideas about business and how
to get started before entering the program."l thought
I knew what I was doing, but the whole program un-
dertaking was a complete revelation. Starting my own
business was a bigger deal than I thought it was going
to be," Paul adds. ln the SEB program Paul discovered
the amount and type of insurance he needed, plus the
environmental aspects and concerns that needed to
be addressed when opening a business like his.
Paul's business plan has also evolved since he opened
his doors, concentrating more on motorcycle repairs
and sales of used motorcycles than on the small en-
gine repairs and retail sales as originally intended."The
more business I received, the more I realized that
I wanted to sell used bikes too," says Paul.With l7
motorcycles to his name, Paul thought that perhaps
he should start to sell a few."But, I didnt want to be a
curb-sider. I wanted to mal<e sure everything followed
Paul Thistle of Elgin County Cycle works
motorcycles.You can fìnd Paul's shop at l2
St.Thomas. website:
the law and regulations and b!¡ild ?.J
customers would recognize good
Paul says. Paul completed his MôföÈçij
Course, plus took another to ear:R,
license from Ontario Motor
cil (OMVIC) for legally buying and:
torcycles. Paul also joined the Used G¡
Association of Ontario (UCDA),Whieli;
helpful and supportive.
To Paul's knowledge, there are no
cycle shops in the local area, which
business.And while he enjoys
Paul is partial to vintage Japanese b
least 25 years old.To his advantage;
millwrighting experience with
ence to make or repair those
his own lathe and mill.
Elgin County Cycle offers
types of motorcycles and
carburetor clean, tire change,
adjustments, and complete tUhë,¡
The SEB (Self-Employment Benefìt) Prograrh
Training Colleges and Universities.
Elgin Business Resource Centre newsletter "The Elgin
Advantage" dated September 2010.
Page 15 of 115
AUTUMN HARVESTVEAL STEW
2 tbsp vegetable oil 2 tsp dried oregano 3 C chicken stocl<
2 lb stewing veal, chopped I tsp dried thyme 4 ripe plum tomatoes chopped
3 carrots chopped l/2 tsp salt 4 small potatoes quartered
3 stalks celery chopped l/2 tsp pepper 3 C peeled & cubed squash
2 onions cut in chunks ll4 C all purpose flour
Directions: ln large oven-proof pot, heat oil over medium heat. Brown meat.Add
carrots, celery, onions, oregano, thyme, salt, and pepper. Stir for about 8 minutes.Whisk
in flour and cook, stirring for I minute. Pour in stocl< and tomatoes and bring to a boil,
scraping any brown bits stucl<to pot.Cover and bake in 325'F oven for one to I l/2 hours.Stir in potatoes and
squash. Return to oven and bake, stirring occasionally for one hour longer or until veal and vegetables are very
tender.
lan & Connie Fosteç Elgin CountyVeal Producers,Aylmer. Flavours of Elgin IPM 20 l0 cookbook. Cookbook available at the EBRC.
Marilyn Crewe, Community Economic
Development Consultant at the EBRC
can be reached at mcrewe@elgincfdc.ca or
5 I 9 -633 -7 597 extension 27.
MEETTHE STAFF:
cED CONSULTANT MARILYN CREWE
Marilyn has been with the EBRC sinceAugust,2009. She orginally started
in a Job Creation Partnership positon as the Newsletter Editor responsible
for launching the fìrst edition of the Elgin Advantage. By December 2009,
Marilyn had proven her value to the organization and was hired as Com-
munity Economic Development (CED) consultant to take on a larger role
and work on initiatives that promote partnersh¡ps with¡n the community.
As CED consultant, Marilyn works with the EBRC team to develop
workshops and conferences in the community that increase the presence
of EBRC and its services.Though she has only been with the EBRC a
short time, Marilyn has been integral to making projects happen, such as
the Business Expo and the upcoming Bridges to Better Business Confer-
ence."Part of my role is to identify potent¡al projects or activities which
could lead to increased employment in the County.lt's a very rewarding
position," says Marilyn. On behalf of the EBRC, Marilyn attends meetings,
including Public Sector Liaison, Labour Force Development, andAylmer
Economic Development Liaison Committee.
--I-- --.
^rt ,rLß.
The SEB (Self-Employment Benefìt) Program is funded through the
Ministry of Training Colleges and Universities.The Elgin Advantage is
brought to you by the Elgin Business Resource Centre in cooperation
with:
l+l å3 Kùþmquepo lsio
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Elgin Business Resource Centre newsletter "The Elgin
Advantage" dated September 2010.
Page 16 of 115
s
I*I 83li'339""'service 8:ij3?"""ectionner
Ottawa, Canada
K1A OPg
It gives me great pleasure to call upon all Mayors, Reeves, Councillors and community leaders from across
Canada to proclaim Restorative Justice Week 2010. The Correctional Service of Canada (CSC) has been
an active partner in the restorative justice community for more than a decade and has been proud to provide
leadership to the annualcelebration since 1996.
Restorative Justice Week 2010 will be held in Canada, and throughout the world, from November 14th - 2181
for the purpose of sharing the concrete learning and results that have come from the growing experience of
practitioners and stakeholders in the application of a restorative justice approach and processes.
The theme this year is "Reflexions Past, Present and Future", which acknowledges the beginning of
a new decade as a good time to reflect on the growth and achievements of the past; to take stock of the
present; and to set new objectives for the future. ln 2009, there were 164 towns and cities across Canada,
representing almost 30% of the Canadian population, who proclaimed Restorative Justice Week. The
provinces of British-Columbia, Manitoba, and Nova Scotia also proclaimed. You can see a list of the 2009
proclamations on our website at www.csc-scc.gc.caltexUri/rj2009/procO9-eng.shtml.
Things you could do as leaders in your community include the following:
. Declare / proclaim Restorative Justice Week 2010. Our website hosts a printable version of the
proclamation form : www.csc-scc.gc.ca/texUri/rj201 0/genproc-eng.shtml :
. Host a town hall meeting to promote an awareness of how restorative justice is expressed in your
communities;
. Promote an open, respectful dialogue in an effort to help members of your community deal with
issues such as community safety and relationship deterioration caused by conflict, in order to nurture
the healing process;
. Challenge your community partners to create a local planning committee for Restorative Justice
Week 2010 activities;
. lnvite a guest speaker from your community, who is involved in restorative justice, to share their
perspectives.
Municipal participation in previous years has been a great success. This year, we hope to build on this
success with your support. Please let us know if your city, town or village is planning an event or proclaiming
Restorative Justice Week 2010. We would like to recognise your participation on our website and in our
national report.
Please fax a copy of the proclamation or the minutes of the meeting declaring/proclaiming
Restorative Justice Week 2010, as well as your contact information, to the attention of Manon Buck at
(6131943-217',1.
Should you require someone to talk to your city council or if you would simply like more information, please
contact CSC's Restorative Justice Division at RestorativeJusticeGDcsc-scc.qc.ca.
Sincerely,
Don Head
Commissioner
Correspondence received September 8, 2010 from Correctional
Service Canada regarding "Restorative Justice Week 2010".
Page 17 of 115
Page 18 of 115
5
Cc: ¿
BAYHAM HISTORICAL SOCIETY
MUNICIPALIW OF BAYHAM
P.O. BOX 160, STRAFFORDVTLLE, ON. NoJ 1Y0
June 10,2010.
PRESENT: Cheryl Peters, Bob Graham, Etoile Mc Cann, Ray & Marion Maddox,
Robeft & Jeanette Heil, Corky & Barb Ouellette, Donna Baldwin, Alex Collins and
Tom & Dorothy Godby
Our meeting was held at the Edison Museum of Vienna, we had a delicious picnic
meal brought by all members.
President Ray Maddox called the meeting to order at 6:30 PM, welcoming
members and quests.
A motion to accept the minutes of ,May 13, 2010 was made by Barb Ouellette,
2"o.By Donna Baldwin Motion carried.
PRESIDENTS REPORT:
Ray spoke to Lynda Millard about the Bayham Historical Society supporting the
Vienna Community Group in their bid to get the Sand Plains development Fund
Grant to restore the old Vienna town hall built in 1852.
The Vienna community Group would have to go through the Bayham Historical
Society and the Vienna Community Group would be responsible for doing the
paper work, we would have to work as a combined committee
MOTION: A motion was made by Cheryl Peters for the Bayham
Historical Society to become an add hock committee for the
Vienna Commun¡ty Group to restore the old Vienna Town Hall
built in 1852 with 2 members of the Bayham Historical Society
on the Vienna Commun¡ty Group comm¡ttee. Any grant money
rece¡ved would be put in a separate account under the Bayham
Historical Society's name and called a "Restoration Fund". The
Bayham Historical Society would monitor the cash flow as the
building is restored as per the Municipality of Bayham's
building codes.
Bayham Historical Society minutes of meeting held June 10, 2010.
File: C06
Page 19 of 115
The Bayham Historical Society will not take any legal or
financial rcsponsibility Motion 2no. By Robert Heil Motion
carried,
TEA REPORT: Barb Ouelette and other members will hold a meeting to discuss
our annual tea, any ladies who would like to come are welcome as we need all
the input we can get.
SECRETARYS REPORT: Cheryl Peters reported that She received a letter from
the Municipality of Bayham and our Municipal Assistance Grant has been
approved.
We will receive the following:
Use of the Municipal office for our meetings
Storage space at the Edison Museum
Use of the photocopier and supplied for minutes
One used computer and accessories
Corinth Craft and Car Show-Cheryl said she would set up the tables and bring
items for them. Barb Ouellette will cover the table from 10:00 AM to 12:00 PM
and Ray Maddox will cover from 12:00 PM to 3:00 PM.
TREASURERS REPORT: Robert Heil repofted as follows.
May 1, 2010---- ---.----$ 3668.25
Lottery Account-- -----.-$ L2B.B4
Petty Cash------ ---------$ 1.09
Share Account-- --------$ 70.00
EXPENCES:
Insurance ............$ 350.00
Insurance Interest... .............$ 28.00
Bayham Historical Society minutes of meeting held June 10, 2010.
File: C06
Page 20 of 115
Car Show-Corinth.... ...........$ 15.00
Edison Fest......... ..$ 250.00
INCOME:
Family dues........ ............$ 15.00
CLOSING BALANCE AS OF MAY 31, 2010: $ 3055.25
Motion to accept the treasurers report was made by Robeft Heil, 2nd. By CorÇ
Ouellette- Motion carried.
ALL MEMBERS - Our speaker for September 9,20L0 is Robeft Heil who will
speak on sorting and organizing the Weeks collection .
ADVERTISING DIRECTOR: DONNA BAIdW|N
SOCIAL DIRECTOR: Jeanette Heil will bring refreshments for our September
meeting.
MYSTERY OBJECT None this month.
NEXT MEETING: The next meeting will be on September 9, 2010 at the
Municipality of Bayham Office at 7:30 PM. Please feel free to bring a friend.
CLOSE MEETING: A motion to close the meeting was made by CorW Ouellette,
2*.By Jeanette Heil -Motion carried.
Date
President Secretary
Bayham Historical Society minutes of meeting held June 10, 2010.
File: C06
Page 21 of 115
Page 22 of 115
5
( oG
MUSEUMS BAYHAM
Minutes of Augustllr2010 Meeting
Bayham Municþal OfÏice, Straffordville, Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Ray Maddox, Ron Bradfield, Brian Masschaele, Jean'Woon, , Mat Schafer
Guests: Ian Raven-curator Elgin Military Museum, Alan Montgomery-project manager of
Project Ojibwa.
Regrets: Cheryl Peters
1. CALL TO ORDER: Chairman called the meeting to order at 7:03 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. A.GENDA: It was moved by R.Maddox and seconded by C.Buchanan that the
agenda be approved as printed. Motion Carried.
4. MINUTES: It was moved by R.Bradfield and seconded by M.Schafer that the
SPECIAL PRESENTATION BY ELGIN MILITARY MUSEUM
Curator Ian Raven updated the committee on the status of Project Ojibwa. The
Military Museum's board of directors will be making their decision on the location of
the host community on Saturday August 14. In the event that Bayham (Port Burwell)
should be chosen, they suggested that a potential merging of our Marine Museum
with their Military Museum would be advantageous to us both. Potential benefits for
Bayham include; full time staffprovided at no charge, full time curator provided at no
charge, state-of-the-art facility to showcase our collection provided at no charge,
adequate storage for our surplus collection and greater exposure for our collection and
the "Pt. Burwell story". When asked how future management of the collection might
work, it was suggested that while the current Museums Bayham committee should
continue, a smaller liaison committee consisting of a few members from each of the
Military Museum and Museums Bayham would meet to discuss our collections'
management. A concem was raised about losing the "Bayham stoqy'' and getting
swallowed up in the magnitude of the naval story. 'We were assured that all staff
would be trained in order to knowledgably interpret our unique collection and that we
would have input on how it was displayed and interpreted.
A concern was raised that the new facility in Pt.Burwell would reduce our effective
fundraising efforts for the new Edison Museum of Vienna. It was suggested that the
large corporate donations being sought by the Military Museum would be aimed at
major national defence contractors, which would probably not be targeted by the
Edison Museum for sponsorship. Although no definite decision is required at this
time, there was a general consensus that further investigation into the potential
merging of museums was desirable.
Museums Bayham minutes of meetings held August 11 and
September 8, 2010.
Page 23 of 115
Museums Bayham
August 11,2010
2
5. CORRESPONDENCE:
a) Email from Kirk Barons, requesting permission to sell booklet "Amish
of Aylmer" in our museums. It was moved by B.Masschaele and
seconded bv C.Buchanan that we offer instead to promote his booklet
6. REPORTS:
A) Marine Museum Report:
6.4.1) Signage: C.Buchanan has repaired the damaged sandwich-board
sign with enlarged lettering. He also purchased an electric, remote-
controlled "OPEN" sign, which is now in place. Chairman B.Hickey was
directed to get quotes for roadside "open" flags. C.Buchanan wondered
about using an existing banner, which should be stored somewhere on site.
6.A.2) Lighthouse Painting: Since we only have $19,000 in our budget
for painting the lighthouse, Bayham Council will consider various funding
options to cover the extra $21,000 at the August 12 meeting. Excalibur's
Windows and Doors have quoted $41,301.00 with a 25 year limited
guarantee. It was noted that we need to "put our best face forward" on the
lighthouse in light of the possible increase in tourism caused by Project
Ojibwa.
6.4.3) Fence Repairs: E. Matthews re,placed wooden posts and pickets.
6.A.4) Flowers and Mulch: Unfortr¡nately both baskets of hanging
flowers have died. The donated flowers and plants were not the tlpe
needed for the flowerbed and so were not planted. The students suggest
that it is too late in the season to put down new mulch.
6.4.5) Needed lfardware: As per stafPs request, C.Buchanan donated a
DVD player and a computer mouse.
6.4.6) Lifeboat p¡ilings & Anchor Repairs: R.Bradfield noted that
attention needs to be given to the railings on the lifeboat to avoid safety
risks as well as securing the anchor in place.
Monthty Student Report: A written report was discussed.
6.8. Edison Museum Report:
6.8.1) Gingerbread Bracket Trim: Rick Dykshorn's new quote is $55
each to supply. N.Dawley has quoted $75 each to supply. Ed Mathews
quoted $65 each to supply and install. It was moved by R.Maddox and
accept the lowest quote. Motion Carried. Chairman was directed to get a
quote to paint the brackets from McCord.
6.B.2BeefHoist Repairs: C.Buchanan made the necessaryrepairs to the
beef hoist.
Museums Bayham minutes of meetings held August 11 and
September 8, 2010.
Page 24 of 115
Museums Bayham
August ll,20l0
3
EDISON MUSEUM REPORT ( continued )
6.8.3) Monthly Student Report: A writtenreport was discussed.
both the Edison and Marine Museum student employees be approved as
circulated. Motion Carried.
6.C. New Edison Building Committee: Chairman J.'Woon. At a previous sub-
committee meeting, it was decided to hire a professional fundraiser to assist with this
significant endeavour.
7. MATTERS OUT OF THE MINUTES:
a) IPM Antiques & Heritage Tent: C.Buchananreported that Mary Gladwin
from Oxford County Archives, has taken the chair on this committee. Minutes of the July
7 IPM Planning meeting were distributed. He shared a draft plan for the layout of the
tent. Both the Edison and Marine Museums will be loaning artefacts for the displays. The
windmill from the Erie Shores Wind Interpretive Centre may also be used. Volunteers are
still needed. Volunteer forms must be filled out and submitted to the IPM Volunteer
Committee.
b) Scarborough Maps: The maps have been produced and will be displayed at
the IPM. Although we may not sell them at the IPM, mail orders can be taken or people
can be directed to purchase them at one of our museums.
c): Ministry of Tourism and Culture Grants: The Ministry has advised
L.Millard that a re-submission of our 2010 application would not likely be successful. As
there is not time to create a new application, it was suggested that we wait for the next
deadline.
8. NEXT MEETING: Wednesday September 8, 2010 at7:00 pm Municipal ofEce.
9. ADJOURNMENT: Moved by R.Maddox that the meeting be adjoumed at 9:41 pm.
Chairman Secretary
Museums Bayham minutes of meetings held August 11 and
September 8, 2010.
Page 25 of 115
Page 26 of 115
Ctcé
MUSEUMS BAYTIAM
Minutes of September 8, 2010 Meeting
Bayham Municipal Office, Straffordville, Ontario
Present: Chair-Bev Hicke¡ Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Ray Maddox, Ron Bradfield, Brian Masschaele, Jean'Woon, Cheryl Peters,
Guests: Anna Schafer.
Regrets: Mat Schafer
1. CALL TO ORDER: Chairman called the meeting to order at 7:03 pm
2. DECLARATION OF PECUNIARY INTEREST: None
3. AGENDA: It was moved by J.Woon and seconded by B.Masschaele that the
agenda be approved as printed. Motion Carried.
4. MINUTES: It was moved bv J.Woon and seconded by C.Buchanan that the
5. CORRESPONDENCE:
a) Email from Frank Prothero, of Pt.Stanley, congratulating us on the
acquision of the HMCS Ojibwa.
6. REPORTS:
A) Marine Museum Report:
6.4.1) Red, White & Blue íOPEN" flags: Chairman B'Hickey was
directed to get quotes for roadside "open" flags.
6.A.2) Lighthouse Painting: On August 12, Bayham Council chose a
funding option for the extra $21,000 needed to seal and coat the lighthouse
with vinyl. Excalibur's Windows and Doors have been paid $15,000
down payment, and the work is to commence Sept.l3, 2010.
6.4.3) Fence Repairs: E. Matthews replaced wooden posts and pickets.
Bayham Public Works Department removed the old material. Painting of
the fence will commence in spring 2011.
6.A.4) Passport Winner Prize: The Port Burwell Provincial Park has
donated 2 freenights camping for our passport winner. The winner has not
yet been drawn.
Finat Year End Student Report: A written report was discussed.
6.8. EdÍson Museum Report:
6.8.1) Gingerbread Bracket Trim: Rick Dykshom quoted $55 each to
supply, N.Dawley quoted $75 each to supply, Ed Mathews quoted $65
each to supply and instalL Rick Dykshorn has been asked to submit a new
quote to include installation. The Chairman has been authonzedto accept
the lowest quote for the supply and installation.
Museums Bayham minutes of meetings held August 11 and
September 8, 2010.
Page 27 of 115
Museums Bayham
September 8,2010
6.8.2) Flagpole: A Vienna resident has complained about the terrible
condition of our flagpole, which needs painting. There was some
discussion regarding reconditioning the current flag¡lole so that it can be
lowered for painting, then raised againby adding a hinge on the bottom.
Also discussion followed regarding adding a flagtrlole for an American
flag, to honour Thomas Edison's American heritage. The original pole
from the Marine Museum is currentlybeing stored at Bradfield's Marina.
be erected at the Edison Museum site for an American flag. Motion
Carried.
6.8.3) Year End Student Report: A written report was discussed.
Students have included recommendations for improvements for next year.
These should be dealt with in spring 2011. There was discussion once
again with hiring a mature student to act as supervisor for all other
surìmer stafl since many do not perform well without direct supervision.
Regarding slow computers, it was suggested that the Municipal IT
specialist assess each computer at both sites to determine if they can be
"defragged" or should be replaced. It was suggested that Municipal staff
could bring in a tall ladder to replace the burned out light bulbs in the
ceilings of the Edison Museum. It was likewise suggested that Municipal
staffcould install the coloured glass panels in the Edison window, since
they did it once already.
It was moved by J.Woon and seconded by C.Peters that the written Year End
as circulated. Motion Carried.
6.C. New Edison Building Committee: Chairman J.Woon. No Report
7. MATTERS OUT OF TIIE MINUTES:
a)IPM Antiques & Ileritage Tent: C.Buchanan updated the committee on plans
made to date. Copies of the IPM map were distributed. Volunteers are allowed to
park in "Green Sticker" parking areas, which must be accessed from Yarmouth
Centre Road. Once the Match starts, Yarmouth Centre Road can only be accessed
from the south, not from Hwy #3. Volunteer Orientation will be held Saturday
Septønber l1 at 9:00 am in the Lounge Tent. Breakfast is included. J.W'oon
reported that she edited an article on Edison, which will accompany the display.
b)Scarborough Maps: The maps have been produced and will be displayed at
the IPM. Although we may not sell them at the IPM, mail orders can be taken or
people can be directed to purchase them at one of our museums. It was moved by
postage. Motion Carried.
Museums Bayham minutes of meetings held August 11 and
September 8, 2010.
Page 28 of 115
Museums Bayham
September 8,2010
3
c): Update on HMCS Ojibwa: On August 14 the Military Museum board of
directors voted to locate the HMCS Ojibwa in Pt. Burwell, on Municipally owned land on
the coal flats behind Home Hardware. Currently an Environmental Assessment for the
fooþrint of the sub, plus a Load Bearing Capacity (LBC) study are being conducted by
the Military Museum's engineers, along with a study regarding the flood plain for
LPRCA. Once completed, the first instalment of CAF funding will be released. Then a
concrete foundation can be poured and allowed to "cure". The sub is still in Dartmouth,
Nova Scotia but must travel though the St. Lawrence Seaway before it closes for the
winter, and will most likely spend the winter in Hamilton where it will be fitted with the
mounting "saddles" and placed on abarge. In the spring of 2011 dredging will commence
to reach an 8-foot depth in the outer harbour and inner creek. The barged sub will then be
moved offof the barge and onto rubber-tired bogeys, which will move the sub into
position on the concrete base. Representatives from the Navy are planning a trip to
Pt.Burwell to meet us and to review the proposed site. Fundraising efforts have already
begun, since there is a very real possibility that the sub may not be completely mounted
by the CAF funding deadline of March 3l , 20ll . Any shortfalls in funding must be made
up by the Military Museum's fundraising efforts. Chairman Hickey shared his recent
experiences in Dartmouth where he visited the Ojibwa and was taken on a 2-hour tour
inside the boat. He brought back many helpful names and contacts, which he will pass
along to the project coordinator. L.Acre requested that the "Project Ojibwa" flag be
raised in Pt.Burwell prior to the Navy's visit. B.Hickey volunteered to see that it was
done once we leam the scheduled date for the visit.
8. NEW BUSINESS:
A) 1911 Edison Console: J.rüoon and C.Peters traveled to St.Thomas to meet
Steve V/ilson and to examine a potential artefact. The Edison Console is in good
working condition and includes many cylinders all in excellent shape. It was
noted that the Wilson familyhas formed a foundation, which we are encouraged
to apply to for funding for our museums. J.'Woon agreed to make the application.
Carried. B.Hickey volunteered to pick it up. J.Woon and C.Peters will look after
the paperwork.
9. NEXT MEETING: Wednesday October 13,2010 at 7:00 pm Municipal office.
10. ADJOURNMENT: Moved by R.Bradfield that the meeting be adjourned at 9:03
Dm.
Chairman Secretary
Museums Bayham minutes of meetings held August 11 and
September 8, 2010.
Page 29 of 115
Page 30 of 115
DN¡NKIN6 WATER
ACT FOR CLEAN WATEF
5
LÒA
LAKE ERIE
'oUR(EPROTECT¡ON
RE6ION
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEET¡NG MINUTES
Thursday, August'12, 2010
The following are the minutes of the Lake Erie Region Source Protection Gommittee meeting
held on Thursday, August 12, 2010 at the Grand River Conservation Authority Administration
Centre,400 Clyde Road, Cambridge, ON.
Members Present: C. Ashbaugh, Chair; M. Ceschi-Smith, H. Comwell, P. General,
M. Goldberg, R. Haggart, A. Henry, *K. Hunsberger, R. Krueger,
J. Oliver, D. Parker, L. Perrin, T. Schmidt, R. Seibel, B. Ungar,
M. Wales, *D. Woolcott, W. Wright-Cascaden
Members Regrets: J. Hanison, J. Laird, B. LaForme, L Macdonald, C. Martin,
D. Munay, G. Rae,
Proxy Representatives: R. Krueger (1. Macdonald), L. Perrin (D. Munay), P. Wilson (G. Rae)
Liaisons: K. Tumer, Provincial Liaison; A. Dale, Source Protection Authority
Liaison; D. Young, Public Health Liaison
Region Management C. Evanitski, LPRCA;T. Marks, KCCA; S. Martyn, CCCA;
Gommittee: K. Smale, CCCA, E. Vanhooren, KCCA
Also Present:
M. Anderson, GRCA; S. Brocklebank, GRCA; S. Cooke, GRCA;
A. Davidson, GRCA; N. Davy, GRCA; J. Etienne, GRCA; J. Farwell,
GRCA; B. Fields, Norfolk County; E. Hodgins, Region of Waterloo;
C. Jacques, LPRCA; M. Keller, GRCA; L. Minshall, GRCA;T. Ryan,
GRCA; T. Seguin, GRCA; M. Sherran, County of Oxford; L. Stafford,
City of St. Thomas; E. Stahl, GRCA; A. Wong, GRCA; G. Zwiers,
GRCA
G. Ounapuu (Lotowater); n¡. Sherran (County of Oxford); Lynn
Stafford (City of St. Thomas)
1. Gall to Order
C. Ashbaugh called the meeting to order at 1:00 p.m.
2. Roll Gall and Certification of Quorum - 17 Members Constitute a Quorum
Ql3 of members)
The Recording Secretary called the roll and certified quorum.
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 31 of 115
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 12,2010 Page2
3. Chairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. Two public meetings for the Long Point Region Source Protection Area Assessment
Report took place on August 5 in Tillsonburg and August 10 in Simcoe.
. Paul Emerson will be retiring from the Grand River Conservation Authority and has
accepted the position of Chief Administrative Officer with the Gounty of Brant.
. Geoff Rae has accepted a position with the City of Hamilton and has resigned from the
Source Protection Committee due to the change in municipal representation.
. Eric Hodgins and Lonie Minshall will be accompanying representatives from the Ministry
of the Environment as a delegation in China. They will be presenting the Source
Protection initiatives currently underway in Ontario.
* Don Woolcott joined the meeting at 1:05.
4. Review of Agenda
The agenda was reviewed, and it was noted that a revised Report SPC-08-10-02, Six
Nations of the Grand River Vulnerability, Threats and lssues was distributed.
Movedby: A.Henry
Seconded by: B. Ungar carried unanimously
THAT the agenda for the Lake Erie Region Source Protection Committee
Meeting of August 12, 2010 be approved as revised.
5. Declarations of Pecuniary lnteres{
There were no declarations of pecuniary interest made in relation to the matters to be dealt
with.
6. Minutes of Previous Meeting - July 8,2010
Movedby: A.Henry
Seconded by: M. Wales carried unanimously
THAT the minutes of the previous meeting July 8, 2010 be approved as
distributed.
7. Hearing of Delegations
None
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 32 of 115
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 12,2010
8. Presentations
None
Page 3
L Correspondence
a) Copies for Members
i) Correspondence from lan Smith, Director, Source Protection Programs Branch,
Ministry of the Environment to Craig Ashbaugh and Lonie Minshall Re: Extension
Request for Long Point Region and Grand River Source Protection Area Assessment
Reports.
Res. Â/o. 56-10 Moved by: R. Krueger
Seconded by: M. Ceschi-Smith carried unanimously
THAT the correspondence be received as information.
b) Not Copied
None
10. Reports
a) SPC-08-10-01 TransportationThreats
M. Keller provided an overview of Report SPC-08-10-01. He noted that with the new
regulation the committee can approve policies for transportation threats even if they have
not included them in the Assessment Report.
D. Woolcott asked if pipelines are considered a transportation corridor. K. Turner noted
that she will investigate whether pipelines have been included as transportation corridors.
A. Henry commented that local policies are not binding on provincial or federal highways.
The SPC can create policies regarding transportation threats, but if a highway is not
under municipaljurisdiction, that highway is excluded and the municipality has no ability
to enforce a local policy. M. Keller agreed that local policies would not be binding on
provincial highraays. A. Henry asked if anything could be done with respect to the Great
Lakes and transportation threats. M. Keller replied that the committee can discuss this
issue with the federal govemment. A. Henry stated that it is a limitation of the Source
Protection Plan that it cannot create protection for highways or for the Great Lakes. K.
Tumer mentioned that whether a policy is binding or not would depend on who it is
directed at. She noted that the SPC can write policies to update spill prevention and spill
contingency plans or emergency response plans without having identifìed any local
transportation threats in the Assessment Report, and can provide recommendations to
the province on best practice.
A. Henry also noted that policies would need to address a specific threat which would
mean knowing specific substances that are transported. M. Keller explained that the SPC
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 33 of 115
Minutes of Meeting
Lake Erie Region Source Protection Committee
August 12,2010 Page 4
would have to pick a specific substance and could pick a worst case scenario as the
basis for applying for a local transportation threat.
W. Wright added that to place a berm requirement adjacent to províncial highways would
be within the municipality's ability.
*Ken Hunsbergerjoined the meeting at1:25.
A. Henry noted that if or when a spill occurs, it will eventually get into the water courses or
groundwater table and there is cunently a lack to properly account for transportation
corridors as a threat. When finalizing the source protection plan, this is going to be an
obvious flaw that the public will provide feedback on.
M. Goldberg pointed out that the SPC previously considered non-stationary sources and
he is not sure it is in the SPC's mandate. For the contaminants ín the discussed
examples, the volume of traffic on the highway, the rate of salt application, tyæ of
chemical must all be considered which triggers a number of possibilities and might be
difficult to fit into the Source Protection Program.
J. Oliver noted that if the SPC were to think back to last meeting when J. Harrison raised
the initial concern for transportation conidors, his concem was specifically Highway 3
over the Lehman Dam. The Lehman Dam is a small confined physical area and it is
under municipaljurisdiction. lt would be easy to put a policy (e.9., speed reduction) to
mitigate the risk in this specific instance. J. Oliver reiterated that if the SPC does not
address transportation conidors, it will be a major flaw in the plan.
J. Oliver stated that he was disappointed that the recommendation for transportation
conidors merely says that the'advisability of including...transportation threats...be further
investigated." He expressed concem that the SPC may be beyond the point of whether or
not the decision to include transportation corridors are advisable and that perhaps the
SPC needs to look at this issue more definitely. J. Oliver asked if there would be
adequate time to put this issue in an amended Assessment Report. M. Keller responded
that there is no time to put the issue of transportation conidors into the draft or proposed
Assessment Reports. However, M. Keller suggested that the next stage would be
completing work for the amended Assessment Report by the end of the year and it is
reasonable to include it at this point. L. Minshall noted that the word 'advisability' was
used in the recommendation because of the volume of work that would be required to
assess all of the transportation threats. ln the Cataraqui Region, she noted, the SPC
looked at all roads and crossings and scoped them. The amount of work required to do
this is quite large for Long Point Region and extremely large for the Grand River
Watershed. lt is, therefore, worthwhile to discuss the scope of this issue. K. Tumer
identified that the new regulation allows for non-binding policies for transportation
corridors even if there are no threats identified. L. Minshall responded that the SPC would
still need to discuss whether transportation threats are dealt with generally, or dealt with it
as a scope of corridor size.
J. Oliver responded that he had only been thinking of IPZ-1 and 2, and now he realizes
that the WHPAs must also be considered.
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 34 of 115
Minutes of Meeting
Lake Erie Region Source Protection Committee
August 12,2010 Page 5
T. Schmidt proposed that the SPC needs to be careful of the approach taken, because
there are other big issues in the watershed. There is the possibility of a spill in the
watershed and it is not known what material it will be, but the appropriate protocols are for
notification and response. lt may make sense in a focused area such as Highway 3 to
have specific policies, but for the larger watershed it would be better to have broad
policies, as opposed to trying to regulate individual materials.
R. Krueger asked if the transportation of radioactive material has been considered a
threat. K, Turner replied that the threat of radioactive materíal is not in the circumstances
currently, so it would need to go through an application for a specific hazard rating.
M. Goldberg noted that radioactive waste does get transported for nuclear power plants,
and it is a concern in this region.
Res. Il/o. 57-10 Moved by: M. Ceschi-Smíth
Seconded by: M. Wales carried unanimously
THAT the advisability of including at least one transportation threat in each
Source Protection Area be further investigated and any resulting
transportation threats be included in the amended assess/'nent reports in
201 1.
b) SPC-08-10-02 Six Nations of the Grand River - lntake Protec'tion Zones Study
Preliminary Vulnerability Scoring, Threats Assessment and lssues
ldentification
J. Etienne provided an overview of Report SPC-08-10-02.
J. Oliver noted that the introduction to the report outlines that the work undertaken by the
GRCA only relates to the off-reserve area of the intake protection zones while the Six
Nations is conducting the assessment of the on-reserve area and asked if the information
will be shared with the SPC at some point. L. Minshall responded that the anangement
was that the GRCA would identify the intake protection zones and develop the threats
inventory off-reserve while the Six Nations undergoes a parallel process of developing a
threats inventory outside of the Glean Water Act. The Clean Water Act does not apply
on-reserue and there is no requirement that the information ls included in the
Assessment Report. P. General further elaborated that there is a parallel process and
that early work can be viewed on www.sixnations.ca. More work needs to be done, but
the Six Nations does intend to share the information with the SPC.
C. Ashbaugh asked P. General to elaborate on the news that funding for a treatment
plant for the Six Nations was received. P. General confirmed that funding was received
for new treatment plant, with a larger, more modular system. The intake for this plant will
be moved to upstream of the bridge. The new system will also have the capacity to
service more residents.
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 35 of 115
Minutes of Meeting
Lake Erie Region Source Protec{ion Gommittee
August 12,2010
Res. Â/o. 58-10 Moved by: M. Goldbery
Secondedby: A.Henry
Res. Â/o. 59-10
Page 6
A. Henry noted that he had a difficult time reconciling differences between the two
versions of the report. A. Henry asked why paragraph two on page two (regarding the
water treatment plant inability "of killing protozoa cysts such as giardia and
cryptosporidium...") was deleted. J. Etienne replied that the report underwent a fluid
editing process as the Assessment Report was being prepared. A. Henry expressed
concern that an issue such as a WTP not dealing with protozoa was deleted from the
report and asked that if there are any changes to updated reports that they be
highlighted. J. Etienne responded that when he was generating the first copy of the
report he cut and pasted information that was not to go into the report.
S. Cooke added that the water treatment plant does chlorinate, which takes care of
giardia. A. Henry disagreed that this was not the case unless there is sufficient contact
time. S. Cooke replied that she was of the understanding that contact time and
chlorination does help. A. Henry suggested that many systems do not have enough
contact time. S. Cooke responded that the paragraph was removed in the effort of editing
and flow for a tight deadline.
T. Schmidt expressed concem that protozoa were not considered an lssue for
Ohsweken. He suggested that, in the Grand River, protozoa is probably one of the
biggest lssues and, form a treatment perspective, it is one of the most difficult to treat. S.
Cooke responded that the lack of data is evident for Ohsweken. The lssues are classified
as having a high uncertainty, and it is recommended that there be a more comprehensive
sampling program. As for protozoa, S. Cooke agreed that they are likely lssues, but
there is a lack of data to make this determination. T. Schmidt stated that the Region of
Waterloo would be willing to share the drinking water quality information that they have,
so that Six Nations can ensure the development of the water treatment plant that can
properly address concems of the raw water.
carríed unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to re-insert
paragraph two on page two of the report SPC-08-10-02 regarding the water
treatment plant.
Moved by: M. Goldberg
Secondedby: A.Henry carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate components of the report: "Six Nations of the Grand River -
lntake Protection Zones Studf' (Stantec Consufting Ltd. June 2010) into
the Grand River Source Protection Area Assessment Report, and make
the results available to the public.
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 36 of 115
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 12,2010 Page 7
c) SPC-08-10-03 IPZ-3lor Brantford Drinking Water lntake
M. Anderson provided an overview of Report SPC-08-10-03.
D. Parker asked why the list of dams has not been listed for any of the other studies. M.
Anderson replied that dams are only considered for vulnerability when looking at the
IPZ-1, and that the IPZ-3s were only recently delineated for the Grand River Watershed.
Dams were taken into consideration for the delineation of the surface water intakes.
D. Parker asked if the vulnerability scoring changed for upstream communities for IPZ-3
delineatíon. M. Anderson responded that the vulnerability score should not change
significantly unless the intake was quite close.
T. Schmidt noted that one of the issues with agricultural activity is that it is not one
activity on any one farm, but the impact of the broad agricultural activity. Treatment can
be provided for some activities and not for others, but it is not any one farm, it is the
broad practice.
Res. lVo. 6ù10 Moved by: B. Ungar
Seconded by: R. Krueger carried unanimously
THAT the Lake Erie Region Source Protection Committee direct staff to
incorporate the delineation, vulnerability scoring and threat identification
for the Brantford intake IPZ-3 into the Grand River Source Protection Area
Assessment Report.
d) SPC-08-10-04 Draft Grand River Source Protection Area Assessment Report
M. Keller noted that the staff received comments with a fair amount of detail from the
Ministry regarding the Long Point Region Assessment Report. Staff will be working on
those comments for the September 2nd meeting of the SPC.
M. Keller provided an overview of Report SPC-08-10-04 and he acknowledged that the
committee has been given a tight timeline to review the report. M. Keller noted that if
the Draft Assessment Report is approved, the public consultation closing date will be
September 24th. There are five planned public consultation meetings and the last one in
Brantford has been confirmed at Tranquility Hall (135 Francis Street).
M. Keller acknowledged that the Paris WHPAs currently extend into the Region of
Waterloo. Staff is working on this issue and it will now be addressed in the amended
assessment repoÍ. He also indicated that the amended issues contributing area has
been distributed.
M. Keller noted that with respect to departures from the Technical Rules (Rule 15.1)
staff is working through these and that the Region of Waterloo is working with the MOE
on their differing approach to the calculation of impervious surfaces as it is a departure
from the rules that is outside of the 15.1 Rule. A resolution to this will be included in the
amended assessment report. Any quarries breaching the aquitard have not been
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 37 of 115
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 12,2010 Page 8
included in the cunent Assessment Report as a threat as response from MOE is still
outstanding. The IPZ-3 for Ohsweken and Brantford will be included in the Assessment
Report before posting, as well as the sections on the Great Lakes (chapter 17) and
Climate Change (chapter 18) and conclusions (chapter 19).
M. Goldberg asked why the MOE has not responded to the SPC's request regarding
quarrying breaching the aquitard. K. Turner indicated that a response is imminent, and
that the MOE had other related items that had to be addressed and responded to prior
to that request.
C. Ashbaugh noted he is comfortable for staff to complete the content and noted that
the region is under tremendous time constraints.
D. Parker noted that there is a typographical enor on page 6-10. The word should be
'Waldemar' as opposed to'Dundalk.'
A. Henry stated that he tried to read as much as possible given the time and thanked
staff for their hard work. However, he disagreed that there is a deadline that the SPC
have to meet. A. Henry stated that he is not willing to sacrifice quality and work to
achieve this in order for expediency. He realizes that the submission of the Assessment
Report by December 23d is regulatory requirement, but the reality is there are no
penalties.
J. Oliver asked if it would help the concerns of some of the members to change the
wording if the motion does not say 'approve' the document. He asked if the SPC could
have a resolution that makes the document available for consultation without
necessarily approving it. K. Tumer indicated that there was nothing in the regulation that
required the official approval of the SPC for the draft consultation.
\ /h Report would be
im i 16th, but with the
i:: way if it does not
M. Goldberg commended staff on the job done to assemble the Grand River
Assessment Report. He feels that the SPC is approving a draft report, is not approving
the report in its final form and perhaps the motion could ensure to reflect those
sentiments. M. Goldberg stated, however, that he has no intention of approving the
Assessment Report in its final form until feedback is given by the MOE on identifying
quarrying as a threat below the aquitard.
A. Henry noted that if "approve" is not the best word it might be easier to "receive" the
report and direct staff to proceed with the public consultation process.
R. Haggart noted that approving a draft is not an approval of the document as it is not a
final document. W. Wright added that the substance of the report is there and that it
essentially only requires the final editing.
J. Oliver suggested that the wording "the Lake Erie Region Source Protection
Committee receive the Draft Grand River Source Protection Area Assessment Report
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 38 of 115
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 12,2010 Page 9
and make available for Public Consultation' be used for the motion. L. Minshall noted
that nothing in the regulation requires the word uapproved", but that it is wise to'receive'
the draft report.
Res. /Vo. 60-10 Moved by: J. Olíver
Seconded by: B. Ungar carried unanimously
THAT the Lake Erie Region Source Protection Committee receive the
Draft Grand River Source Protection Area Assessment Report and make
available for Publ ic Consultation.
11. Business Arising from Previous Meetings
K. Tumer clarifìed that there has been no change in guidance for septic systems to be
removed from the Early Response Program. M. Wales requested that MOE provide a written
statement that the province will not remove septic systems from the program.
D. Parker asked if the Grand Valley is a GUDI well given that the WHPA-A for this well
includes the Grand River. L. Minshall responded that it had been identified for GUDI
investigation, but that it has been detennined that it is not a GUDI well.
D. Parker asked if Waldemar drills an auxiliary well in a subdivision, and allows houses in
WHPA-A, do the homeowners then have to upgrades to their septic systems. M. Keller
responded that this is essentially a town r¡ater supply planning issue and a question for the
town planners.
12. Other Business
a) Question and Answer Period
P. General clarified that the new water treatment plant in Ohsweken will be built firstly to
improve the water treatment. Although it will have a larger capacity, the plant will not
immediately begin to service more people;the pipes will be laid later in time.
M. Goldberg asked T. Schmidt if the Region of Waterloo was planning a water pipeline to
service its residents. T. Schmidt replied that it is common knowledge that the long term
water strategy calls for other water source supplies and plans around 2035.
Municipalities in the area, including Haldimand, Brantford, Six Nations and Brant County,
are investigating the possibility of a pipeline should it become necessary.
13. Glosed Meeting
Not applicable
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 39 of 115
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
August 12,2010 Page l0
14. Next Meeting - Thursday, September 2, 2010, l:00 pm
GRCAAdministration Centre,400 Glyde Road, Cambridge, ON
October meeting hosted by LPRGA in lllsonburg.
15. Adjourn
The Lake Erie Region Source Protection Committee meetíng of August 12,2010 adjourned
at 2:40 p.m.
Chair Recording Secretary
Lake Erie Region Source Protection Committee minutes of
meeting held August 12, 2010.
Page 40 of 115
TDMH
5
TILLSONBURC DISTRICT MEMORIAL
TDMH is a community hospital
commited to promoting health and
providing exceptional patient care.
HOSPITAL ft,
September 2,20L0
Mr. Kyle Kruger
Chief Administrative Officer
Municipality of Bayham
9344 Plant Road
Box 160
Straffordville, Ontario
NOi lYO
Dear Kyle:
Thank you to all of the stakeholders who took the time to get together in June to plan for our
application to the Sand Plains Economic Development Fund that would create a seniors plan for
our region.
You will see from the attached correspondence, from Tara Hagan, the Program Officer for the
Sand Plains Community Development fund that, unfortunately, our project was deemed ineligible
because it was not within the sectors identified as priorities for support (ie. Agribusiness and
Food, Tourism, Green Products, Renewable Energy, Food Processing and Manufacturing).
The lack of funding suppoft from the Sand Plains Community Development Fund will not preclude
us from pursuing this impoftant initiative fufther and it would be my intent to work with paftners
to seek other resources to do the work.
Sincerely,
4^
Tom McHugh
President and CEO
167 Rolph Street, Tillsonburg, Ontario N4G 3Yg
E-mail : mail @tillsonburghospital.on.ca
Telephone (519) 842-3611 Fax (519) 842-6733
Website : www.tillsonburghospital.on.ca
Correspondence dated September 2, 2010 from Tillsonburg
District Memorial Hospital regarding "Sand Plains Economic
Page 41 of 115
From: Tara Hagan [THagan@sandplains.ca]
Sent: August27,20L0 12:02 PM
To: Tom McHugh
Subject: Sand Plains Pre-proposal Feedback
Hello Tom,
Thank you for submitting your project pre-proposal Comprehensive Plan For Seniors (59-P001).
After careful review, we have determined that your project is not eligible for the Sand Plains
Community Development Fund.
The pre-proposal was circulated to the Sand Plains policy advisors from Agriculture and
AgriFood Canada, Ontario Ministry of Agriculture, Food and Rural Affairs and Fed Dev Ontario.
Comments were also provided from the Sand Plains Project Selection Committee. The pre-
proposal was deemed ineligible for the Community Development Support component of the
Sand Plains Community Development fund because it is not within the sectors identified as
priorities for support. The following sectors are priorities for support: Agribusiness and Food,
Tourism, Green Products, Renewable Energy, Food Processing and Manufacturing.
The objective of the Sand Plains Community Development Fund is to assist ruralcommunities in
the Sand Plains region to build a stronger, more diversified economy. Funding is targeted to
community-based initiatives which support regional development, attract and retain people and
investment, and stimulate business development and job creation.
lf you have any questions or require further information, please contact me at (519) 688-7263 or
to I l-free t-877 -607 -7 263.
Sincerely,
Tara Hagan
Program Officer
Sand Plains Community Development Fund
7-877-607-7263
thagan @sa nd plains,ca
Correspondence dated September 2, 2010 from Tillsonburg
District Memorial Hospital regarding "Sand Plains Economic
Page 42 of 115
CORPORATION OF THE MTINICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Graydon Severance E40ll0
DATE: September 13,2010
FILE: D10.10 Graydon
NUMBERzD20l0-29
Purpose
To consider a consent application for the creation of a new lot in the industrial park.
Background
A consent application was received from the Elgin County Land Division Committee submitted
by Brian Graydon proposing to sever 1.53 hectare (3.78 acre) and retain 17.74 hectare (43.8 acre)
industrial and agricultural parcel. The subject lands are located on west side Bayham Drive. The
subject lands are designated "Industrial" and "Agricultural" in the Official Plan and zoned Rural
Industrial - Holding tM2-h)l) and Agriculture (41) in the Zonrng By-law No.2456-2003.
The application is on the Septønber 30,2010 agenda for the Land Division Commiffee.
Staff & Planner Comments
The application is to create another industrial lot for the development of a warehousin/pnvate
storage unit business.
The Holding (h) provision is intended to restrict further development on the industrial lands until
such time as a plan of subdivision and agreement is in place to ensure the proper development of
the remaining lands. Section 8.7.3 of the Ofücial Plan states that consents will onlybe granted
"when it is clear that a plan of subdivision need not be registered". It was the intention of these
lands to develop as an industrial park to complønent the activity on the neighbouring Town of
Tillsonburg lands. Four parcels have been severed from the "industrial park" lands through
consent with the understanding that the lots would not impact the long-term development of the
lands.
The planner explains that outstanding issues warrant a plan of subdivision: l) large section of the
interior lands are not accessible by current open public roads 2)larye portions of the industrial
park are heavily vegetated. The owner has not demonstrated a long-term plan within the lands to
ensure proper development.
It is the planner's opinion that while we wish to encourage economic development, this consent
cannot be supported due to the reasons above and there are too many unknown factors that might
affect future lotting and road layout for the entirety of the industrial area.
The planner cannot support the proposed consent. However, he proposes a revised development
scenario based on one of the following approaches:
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 43 of 115
Staff Repo rt D20 I 0 -29 Graydon page2
o Preferred: a draft plan of subdivision for the remaining lands with support for the
creation ofthe current proposed lot through consent
o Alternative: submission of a conceptual plan of subdivision with no formal subdivision
application showing the ultimate lot layout of the subject lands; less timely and expensive
approach for the applicant, however, less control for the municipality for future
development without a formal agreement
Staffagree with the planner and are not comfortable with further consents prior to having an
overall plan of development for the entire lands. Road layout, access, storm water management
and drainage are serious concerns. Staffacknowledge the owner's intent to continue to promote
future development for this property and agree that in order to address the expressed concems
such as storm water management and drainage, that the minimum requirement be a conceptual
plan of subdivision for the entire lands to ensure proper development.
Attachments
1. Consent Application 840/10
2. ZonngMap Schedule".L" Map No. 2
3. IBIMemo dated September9,2010
Strategic PIan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
*THAT Staff Report D2010-29 be received;
AND TIIAT Council recommend to the Elgin County Land Division Committee that
severance application F"40ll0, submitted by Brian Graydon, be deferred until such time as a
conceptual plan of subdivision is submitted to the municipality for consideration."
Respectfully s ubmitted,
Planning Coordinator/Deputy Clerk
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 44 of 115
COUNTY OF ELGIN
LAND DIVISION COMMITTEE
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
PH0NE 519 631-1460
1.
2.
Address
Telephone Number f/7 - 689- 8// 7 P<x S-ft-gt< - 6ff-
Name of owne/s solicitor or atfhorized agent
Address
Telephone Number
Please specify to whom all communications should be sent:
Owners({ Solicitor( )Asent ( )
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfen / creation of a nðw lot Othec chaçe
lease
conection of title
addition to a lot ,
easement ;.
otherpupos",.' . .
(b) Name of person(s), if known, to whom land or interest ín land is to be transfened, leased or
charged:
L(rtKrtda¿n
(c) lf a lot additÍon, identify the lands to which the parcel will be added:
APPL|GAT|ON FoR coNsENË{ m
(a) Location of land:
Concqsgion No.
- (e[63b(e
//Municipality
Lot(s) No. /L 10 Rec¡¡sÈred Plàh No.
Name of Street Street No. ¿'
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No (vz) lf Yes, deséribe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 67'ln Depth /d2,/ *, nrea f ,f? llo*^",.
Existing Use
Number and
severed:
Proposed Use .TnJ--*-,-/
6. 'Description of land intended to be.retained: (Accurate Measurements in Metric)
Frontase /éL,-th f¡ëæta Depth [K,>-¿-nrea /7,7f l"*",*-
Existing use Tn/*sfo,./ (á."nt Proposed tlse ln (*-f,o /
Number and use of buíldings and structures on the land to be retained:
n
I
Number and use of buildings.and structures (both'existing and proposed) on the land to be
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 45 of 115
-2-
7. Nuniber of new lots proposed (not including retained lots) I
8. Type of access for proposed and retained lot (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Ríght Of Way
Water access
PROPOSED LOT
()
v)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
ryPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately ovt¡ned and operated communalwell
Lake or other water body
Other means (specrfy)
PROPOSED LOT
()
(v)
()
()
()
(v)
()
()
RETAINED LOT
()
()
()
ñ¡nl
10. What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSEDLOT
Publicly owned and operated sanitary seu/age
system
Privately owned and operated individual septic
tank
Privately owned and operated communal septic
system
Privy
Other means (specify)
11. When will water supply and sewage disposal services be available?
utt(noutn
12. What is the Existing Official Plan designation(s), if any, of the subject land?
Tn'ln'f^ä1
14.
13. What is the Zoníng, if any, of the subject land?
Has the subject land ever been the subjeet oi an application for approval of a Plan of
Subdivision or a Consent underthe Planning Act? Yes ( ) No (Ø Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
1S. lf this application is a re.submission of a previous consent application, describe how it has been
' changed from the original application
ila
16. (a) Has the owner previously severed any land from this holding?
Yes V)No( )
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 46 of 115
-3-
(b) lf the.answerto (a) is Y-es, please indicate previous severances on the required sl<etch andsupply the following information for each loi severed:
17 ' ls the owner, solicitor, or agent applying for additional consents on this holding simuttaneouslywith this application, or considering applying for additional consents in the futùre?yes Aû No (ó
18' ls the subject land c.u¡rently the subject of a proposed officíal plan or official plan amendmentthat has been submitted tothe Miniéterfor apprôval?
Grantee's name
Relationship (if any) to owner
Yes ()No V)
lf Yes, and known, speciff the Ministry file number and status of the application
19' ls.the subject land curently the subject of an application for a zoning byJaw amendment,Ministe/s zoníng order amendment, minor variånce, or approval of à plän of su¡o¡vis¡onr
Yes ()No (r)
lf Yes, and known, speciff the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the planning
Act?
Yes V)No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes()No (/)
lf yes, does the application conform to or conflict wÍth the applibable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sl<etch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and thepart that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject'land and the nearest township lot line or landmark, such
as a railway.crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the cunent
owner of the subject land;
- thg approximate location of all natural and artiflcial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the applicãtion, such as
buildings, railways, roads, watercourses, drainage ditôhes, river oi étream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allówance, a public travelleã road, iprivate ioaO or a rightofway;
- if access to the subject land is by water only, the location of the pafting and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 47 of 115
4- ì, ._,
lO. Thå OwnelApplicanUAgent hereby authorizes Land Division Gommittee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
.Site inspections with respect to this application.
24. The Applicant/Owner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of Information and Protection of lndividual Privacy in Municipalities and Local
Boards.
fated at the lnn ot 1//-,/n-7
AFFIDAVIT OR SWORN DECLARATION
1¡y¡" ßn,*n 4 Gr-flo-, ottne f'/'-,à'Þ/*
of -&-rcrÃo-,.-l in the GountY of F4'-,
solemnly declare that all the information contained in this application.is true, and l/TVe make this
solemn ãeclaration conscientiously believing ît to be true, and knowing that it is of the same force and
effect as if made under oath and by virtue of the oANADA EVIDENCE ACT.
DECI-ARED before me atthe
J tÐtÐ,r)
inflre Gg-l¡ì- I ú) É ÚìcI:-C)&D
this qil.day of
20 l-o-
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owneËs
authorization must accompany the application. lf the applicant is a corporation acting wÌthout agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixéd.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$5OO.OO in cash or by cheque made payable to TREASURER, COUNTY OF ELGINÉ
An additional fee of $200.00 will be charged for affixing the consent stamp.
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 48 of 115
The county of Elgin Land Division.committee requires that, in addition to the "Application for consenfl, thefollowlng information be compteted for àil ãpdicáfàns:
1. Are ttr.erg anv bams located within 300 metres of the subject of ttris apprication?.Y-u"() No(Ø
lf the answer is yES; aie these bams:i) Now used for lívestock? yes ( ) lr¡o ( )i¡) Capable of being used for tivestock? yes ( ) No ( )
NorE: lf you answered'yES'to #1. pLEASE coMpLETE THE DATA SHEET BELow
TO BE COMPLETED
BYAPPUCANT
t\l,AME TELEPHONE
coNc.TOWNSHIP LOT
Tl LI-ABLE HECTARES (where tivestock Ëcílity located)
FOR NO¡I-FI\RI\N.USES ESTABLISHING OR EXPANDING IN CLOSE
ln order to calculate he minimum distance separation, the following information is required for each lpestockfacility wiürin 300 metes of the proposeo sevénance ano tocateo oñ ã sËpår,ate rot
APPENDIX"A"
Maximum Housing Capacity
Number per Year
Housing System
check type
BEEF0 Cows
0' Calves0 Feeders0 40G750 tb.0 400.1100 tb.
SWNE
0 Sows0 Boars0 Weanlings
POULTRY0 Laying Hens0 Breeder Flock0 Pullets
Ghiclcen Broilers0 Turkey Broilers0 TurkeyHens0 Turkey Toms0 Roasters
& Bam I Conñne.
Caged , On Floor
Above Grouna uncoffiñnr
Below Ground Uncovered Tank
Covered Pile
Storage wit¡ Buck Walls
Open Earh Sided Pit
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 49 of 115
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Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 50 of 115
(rôf5€J surn d
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LOï 18toT 17LOT 16
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MUNICIPALITY OF BAYHAM
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!B! Group
203-350 Oxfod Street West
London ON N6H 1T3 Canada
tel 5'19 4727328
fax 5194729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date September 9, 2010
Project No 3404-486
Steno mp
1.
2.
Memorandum
Graydon - Proposed Consent (Part Lot 19 & 20, Concession 1 1)
We have completed our review of the application for consent submitted by Brian R.
Graydon, to sever a 1.53 hectare (3.8 acre) vacant parcel of land for the purposes of
creating a new lot for an industrial warehouse and office uses. The subject lands are part of
a 19.2 hectare (47.4 acre) vacant parcel of agricultural land currently used for cash crop
farming but intended for long{erm industrial use on that portion of the property that is north
of the railway tracks which bisects the property. The subject lands are located along the
west side Bayham Drive south of Pressey Line in Lot 19 & 20, Concession 1 1 . The subject
lands are designated 'lndustrial" in the Official Plan, and zoned Rural lndustrial - holding
(M2thl) in Zoning By-law No.2456-2003.
The holding (h) symbol, as per Section 8.16.1.1 of the Official Plan, is intended to restrict
development on the lands until such time as a plan of subdivision and subsequent
subdivision agreement is entered into on the remainder of the lands designated 'lndustrial"
to ensure they are developed properly. Furthermore, Section 8.7.3 of the Official Plan states
that consents will only be granted "when it is clear that a plan of subdivision need not be
registered'. The intent of the Official Plan when it was adopted was for these lands to
develop as an industrial park to complement existing large-scale industrial activity in the
neighbouring Town of Tillsonburg.
ln the past, the owner has severed four parcels from this portion of the "industrial park"
through the consent process, under the premises that the lots would not impact the long-
term development of the lands. However, there are a number of issues related to the
development of the lands designated 'lndustrial" at this location, which warrant a plan of
subdivision being registered on the subject lands including:
a. The large section of interior lands that could support additional industrial development
but are not accessible by current open public roads;
b. The large portions of the industrial park that are heavily vegetated;
lBl Group is â group of fìrms providing professional serv¡ces and is affìl¡ated with lBl Group Architects
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 52 of 115
lBl Group Memorandum
Municipality of Bayham - September 9, 2010
4.
5.
6.
The proponent has provided a sketch in support of the proposed consent, however no
mention has been made ¡n regards to the lotting and road layout for the industrial area as a
whole. A plan of subdivision has not been provided to demonstrate the long term plan within
the lands.
While we recognize the desire to encourage economic development, it is our opinion that as
per the above outlined reasons, we cannot support this consent application. While
development for the proposed uses, and in general the location outlined in the consent
application may be suitable, there are too many unknown factors which might affect future
lotting and road layout for the entirety of the industrial area.
Based on our review of the Official Plan we cannot support the proposed consent at the
current time. However, we would consider a revised development scenario that
accommodates the intent of the proponent based on one of the following approaches:
. fu1þrreg!; A draft plan of subdivision for the remainder of the subject lands, with
support for the creation of the current proposed lot through the consent process that
would allow for their development prior to the remainder of the area being developed;
.@Submissionofaconceptualplanofsubdivisionwithnoformalsubdivision
application outlining how the proposed consent will fit within the context of the ultimate
lot layout of the subject lands. This approach would be less timely and expensive for the
applicant, but gives the Municipality less control over the future development of the
retained lands at this time, without any formal application.ì rl
IBI GROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
Staff Report D2010-29 regarding Graydon Severance E40/10.
File: D10.10 Graydon
Page 53 of 115
Page 54 of 115
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAF'F REPORT
TO: Mayor and Council Members
F ROM: Planning Coordinator/Deputy Clerk
SUBJECT: Dygos Site Plan AgreemenfBy-law 2010-089
DATE: September 13, 2010
FILE: Dl1.DYGOS
NUMBER: D2010-30
Purpose
To recommend approval of a Site Plan Agreement with Zygmunt and Rebecca Dygos.
Background
Zygmunt and Rebecca Dygos have applied to the municipality for a Site Plan Agreement for their
property located at9317 Plank Road, Straffordville. The owners are proposing to develop the property
into a bakery/tea room. The Dygos' property is designated "Commercial" in the Official Plan and
zoned Central Business District/Village Residential (CllRl) in the Bayham ZonngByJaw 2456-2003.
The purpose of the site plan agreement is to permit the development of the property in to a bakery/tea
room business. The owners are planning to develop approximately 1090 sq.ft. into the kitchen, serving
counter area and seating area for the new business.
Staff Comments
One issue that was a concern upon reviewing the proposal was the availability of the required off street
parking spaces. The developed space and the one ¡esidential unit located upstairs require a total of
eight (8) parking spaces. The owner will be able to accommodate four permanent spaces and one
temporary space in the front of the business. The owner will determine prior to the one-year required
site plan completion date whether or not the business will continue. Should the desire be to continue,
the temporary space will be removed and four (4) additional spaces will be located at the rear of the
building. Municipal staff have no further concenrs with the proposed site plan agreement and plan.
The text of the site plan agreement is in accordance with the standard form of agreement previously
approved by Council. The Agreement and authorizing By-law are presented to Council for enactment.
Attachments
1. SitePlanApplication
2. Draft ByJaw 2010-0, Site Plan Agreønent attached as Schedule 'A'
Strategic Plan Goal(s)
Goal # 3 - Create apositive business atmosphere
Goal # 6 - Provide and encourage attractive lifestyle choices
RECOMMENDATION
"TIfAT Staff Report D2010-30 be received;
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 55 of 115
Staff Report D2010-30 Dygos Site Plan Page2
AND TIIAT By-law No. 2010-088, being a By-law to authorize the execution of a Site Plan
Agreement with Zygmunt and Rebecca Dygos and the Municþality of Bayham be presented
for enactment.tt
Planning Coordinator/Deputy Clerk
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 56 of 115
FILENo, </,4 o7
REC'D:
DATE APPLICATION'ONSID
COMPLETE:
FEE RECEIVED:$ 2ooo'*
MUNrcrpALrry oF BAyHAM rtt¡ * ro 3 bs 3
-Ju.vlz/o
SITE PLAN APPROVAL APPLICATION FORM
The undersigned hereby request the Municipality of Bayham to consider a Site Plan Control
application pursuant to Section 41 ofthe Planning Act on the lands hereinafter described. This
application is accompanied by a fee of $2000 ($1 000 fee & $ 1000 deposit) by cash or cheque
made payable to the Municþality of Bayham.
1. BACKGROIIND INF'ORMATION
a) Applicant's Nane 4-b o.. o [Jr,,g o s I Zy l nvu^I DY joS
Applicant'sMailingAddr"r" ß"/ lA 7 5+.oÇJ"rJr,//e rt/oJ- //¿
TelephoneNumber S / l - Y ó6 " 33 / FaxNumber
b) Registered Owner (if other than applicant)
Owner's Address
TelephoneNumber Fax Number
c) Location ofSubject Land
LotNumber(s) / PlanNo.orConcession Ao5-
Part Number(Ð ß L 11 m'ft/""lo" Reference Plan
gll Address (if any) ?l : P/qn k RJ '
between
d)Existing use of Subject properfy
l^e-S)J.^*r./
e)
Ð
c)
OfEcial PlanDesignation Co ¿t m e,î t'c a /
Zoning By-law - Existing Zonin , ", ,/ß ,
The subject land is located on the
- Requested Zontng n o rt e-
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 57 of 115
2. SITE INFORMATION
a) Zoning Provisions
Lot Frontage
Lot Depth
Lot Area
Lot Coverage
Front Yard $clb"e/-
RearYa¡d 5¿lt"'/t
Interior Side Ya¡d
Exterio¡ Side Ya¡d (comer lot)
Landscaped Open Space (%)
z r7'ßX lo )o//
E'
PROPOSED
No. ofParking Spaces I
Total number of off-street parking spaces existing
Number of off-sheet parking spaces
proposed (include existing & proposed)
Number of off-sheet loading facilities existing
Number of off-street loading facilities
proposed (include existing & proposed)
b) Proposed Building Size:
Ground Floor Area of Existing Buildings(s)
Ground Floor Area of Propose.d Development
Total Ground Floor A¡ea
(including existing & proposed)
Number of Storeys proposed
Building Height Proposed
Total Gross Floor Area Proposed
(including existing and proposed)
COMPLETE AS APPLICABLE:
MIJLTIPLE F'AMILY RJSIDENTIAL
Landscaped Area
Conversion or Addition to Existing
Amenity and/or Child¡en's Play Area Y
UNITBREAßDOVN
Type
Bachelor
One-Bedroom
Two-Bedroom
Three-Bedroom
u
,1.
e{t 5t 'gt
3.
a)
A,t' e.x iEl inn
-
sqm
No
Number of Floor area of Unit Type
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 58 of 115
3.
a)
COMPLETE AS APPLICABLE: - (cont'd)
MULTIPLE F'AMILY RES - (cont'd)
Other Facilities provided
swimmingpool, etc.)
play facilities, underground parking, games rooms'
b)COMMERCIÀL/INDUSTRIAL/INSTITUTIO ALIOPEN SPACE OR OTHER
USES (as applicable)
No. of New Buildings Proposed ll/a o e
-
Conversion or Addition to Existing Building Yes o ' No-
Describe
Gross Floor Area (breakdown by type ofuse, eg. - office atea,telail, storage,
manufacturing are4 etc.) a9d,, e. , ul¿. R .q,oo . e ,, r .]e i )
L2¿:h r¿c.¿a
Seating Capacþ (forrest. or assemblyhall, etc,)
Describe Type of Business Proposed ó<zY c -
No.ofstaffProposed-Inrtíally 3-4' Infuture()yrs) é'Z
Open Storage Required Yes No ./'
Describe typg
Phasing if any
Ç lau¿ r5
Describe Tlpe of Use
No. of Beds (if applicable)
Gross Floor Area by Type of Use
(eg. office, coÍrmon rooms, storage, etc.)
Landscaped Area sqm
If residential use proposed as part of, or accessory to commerciaUindustriaUopen
space/other use, please specifuType Number of Unìts Floor øreø of anit Type
Bachelor
One-Bed¡oom
Two-Bedroom
Three-Bedroom
lÌ4/"¡-,tctrc*trr/ of
ßr+'l*mn ^n"er'u rrr'of €Lo-trJ .
DO SOLEM¡ILY DECLARE THAT:
All of the state,rnents contained in this application a¡e true and I make this solemn
decla¡ation conscientiously believing it tò be true and laiowing that it is of the same force
and effect as if made under Oath and byvirtue of the Canada Evidence Act,
nor/Datedthis ¿O day of -Jr.tv ,20__J9_
; Etc.
DECLARED before me at the //r/t¿ ru k | /r/L/-í/of ßCytnrrt, nthe 6^ttq æ
Deputy Clerk ofthc Corporstiol ofthe
Ätr¡chments: site pr"o contllTafilH$tttrðhä wirh schedure..A,, onty
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 59 of 115
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW NO. 2010 - 088
BEING A BY.LAW TO AUTIIORIZE TIIE
EXECUTION OF A SITE PLAN AGREEMENT
BETWEEN ZYGMTJNT AND REBECCA DYGOS AI\D
TIIE MT]NICIPALITY OF' BAYHAM
WHEREAS subsection 4l(2) of the Planning Act, R.S.O. 1990 Chapter P.l3 provides in part
that where in an offrcial plan an area is shown or described as a proposed site plan control area,
the council of the local municipality in which the proposed area is situate may, by by-law,
designate the whole or any part of such area as a site plan control a¡ea.
AND WHEREAS the Municþality of Bayham has enacted a Site Plan Control Area By-law
pursuant to Section 41 of the said Planning Act.
AND WHEREAS zubsectional () of the said Planning Act provides in part that no person shall
undertake any development in an a¡ea designated under subsection (2) unless the council of the
municipality oç where a referral has been made under subsection (12), the Municþal Boa¡d has
approved one or both, as the council may determine, of the following:
l. Plans showing the location of all buildings and structures to be erected and showing the
loc¿tion of all facilities and works to be provided in conjunction therewith and of all facilities and
works required under clause (7) (a).
AND \ryHEREAS the Council of the Corporation of the Municipality of Bayham now deems it
necessary e,lrter into a site plan agreement with Zygmunt and Rebecca Dygos.
NO\il THEREFORE TIIE COT]NCIL OF THE CORPORÄTION OF THE
MT]MCIPALITY OF BAYHAM ENÄCTS A.S F'OLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute the
Site Plan Agreement between the Corporation of the Municipality of Bayham and
Zygmwft*d R"bo"u Dygos affixed hereto and forming part of this By-law as Schedule
"A".
2. THAT the executed agreernent shalt be registered at the owne,r's expense under the
proper Land Titles ReSstrY.
READ A FIRST AND SECOND TIME this
-
day of 2010.
READ A THIRD TIME AND FINALLY PASSED this _ day of 2010.
MA.YOR CLERK
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 60 of 115
SCffiDULE *.4." By-law 2010-088
SITE PLAN AGREEMENT
BETWEEN
ZYGMT]NT AND REBECCA DYGOS
9317 Plank Road
Plan 205 Blk McNaughton Pt Lot I
RoIl # 34-01-000-004-34200
AND
TIIE CORPORATION OF' THF' MI]MCIPALITY OF BAYIIAM
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 61 of 115
THIS AGREEMENT made this l6th day of Se,ptember , 2010.
BETWEEN:
ZYGMUNT AND REBECCA DYGOS
Hereinafter called the "O\illlER'
OF'THE FIRST PART
. AI\D -
THE CORPORATION OF THE
MTINICIPALITY OF BAYHAM
Hereinaft er called the "MUNICIPALITY'
OF'THE SECOND PART
WEEREAS the Owner is the orvner in fee simple of the lands situate in the Municipality of
Bayham, in the County of Elgin being Plan 205 Blk McNaughton Pt Lot 1, more particularly
described in Attachment "4" attached hereto (and hereafter referred to as the "Lands');
AI\D \ilIIEREAS the Official Plan of the Municþalþ of Bayham in effect, designates the
entirety of the Municipalþ as a site plan control area;
AND \MHEREAS the Owner intends to develop lands in accordance with the Site Plan attached
hereto, as Attachment *C" (and hereafter referred to as the "Plant');
AND \ilHEREAS the Council of the Corporation of the Municþality of Bayham now deems it
necessary to enter into a site plan agreement with Zygmunt and Rebecca Dygos (Morning Glory
Bakery).
NOW TIIEREFORE in consideration of other good and valuable consideration and the sum of
Two Dollars ($2.00) of lawful money of Canada by each to the other paid (the receipt whereof is
acknowledged by each), the Owner hereby covenants and agrees with the Municipality as
follows:
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 62 of 115
1. The Owner agrees that no building permit will be available until the Plan has been
approved by the Municþality, and further agrees that work will not coÍtmence prior to
the issuance of the building permit.
2. The following Attachments, which are identified by the signatures of the parties to this
Agreement, and which are attached hereto, are hereby made a part of this Agreement, as
fully and to all intents and purposes as though recited in full herein:
ATTACHMENT "A'- LEGAL DESCRIPTION OF SUBJECT LANDS
ATTACHMENI "B'. CERTIFICATE OF COMPLIANCE
ATTACHMENT "C'' . SITE PLAN AND SITE SERVICING PLAN
3. Attachment "4" hereto describes the lands affected by this Agreement.
4. Attachment "C" - Site Plan and Site Servicing Plan, shows:
a) the location and height of all buildings and structures existing and/or to be erected;
b) the location of vehicular entrances and exits;
c) the location and provision of off-street vehicular loading and parking spaces (total
of eight (8) parking spaces required), including driveways for emergency vehicles;
d) walkways and all other means of pedestrian access;
e) the location and provision of fences, trees and all ground cover or facilities for
landscaping the lands and protecting the adjoining lands and shows the lighting
including flood lighting, of the land or anybuilding or structure thereon;
Ð the location and provision for the collection and storage of garbage and other
waste material
g) location of municipal sewer connection;
h) building finished floor elevations (if deemed necessary by the Municipality);
Ð other information as required bythe Municipality
5. The Owner agrees that the building or buildings will be erected or developed in
accordance with the plan(s) approved, subject only to such changes as have received
advance approval.
4
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 63 of 115
6.
7.
The Owner agrees that the site development and servicing will be in accordance with the
plan(s) as approved, subject only to such changes as have received advance approval.
The Owner further agrees that (as applicable):
a) final grades and elevations will be established to the satisfaction of the
Municipality. The Owner will provide proof of final grades and elevations
certified by a professional land surveyor or civil engineer, prior to the final release
of the Letter of Credit. (not applicable)
b) all necessary provisions for service connections on site will be made to the
satisfaction of the Municipality.
c) construction work will be canied forward expeditiously in good and workmanlike
manner, in accordance with good trade practice and so to cause a minimum of
nuisance.
d) all necessary precautions to avoid dust, noise and other nuisance and to provide
for the public safety will, so fa¡ as possible, be taken and which comply with The
Cons tntction Safety Act.
e) all necessary care will be taken to see that mud and soil is not tracked or spilled
onto any public street, and where such tracking occurs, the street shall be cleaned
at the end of each working daY.
Ð unless otherwise provided, all parking lots and walkways will be finished with
hot-mix asphalt, concrete, gravel or paving stones to the satisfaction of the
Municþality and have permanent bumper curbing along all parking a¡eas that abut
the property limits.
g) no topsoil shall be stocþiled on any other portion of the Owner's lands except
those lands identified in Attachment "A" to this agreement; and all topsoil shall be
stocþiled and maintained in a manner which allows for the maintenance of
weeds; and the Municipality may go in and do the same at the Owner's expense,
and collect the cost in like manner either as municipal taxes or from the Letter of
Credit deposited as performance security.
h) stock-piling of snow will not be allowed on the site where it will constitute a
hazañ. to public right-o f-waYs.
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 64 of 115
Ð the electrical servicing of the property shall be subject to the approval of Hydro
One.
j) upon failure by the Owner to do any act during the development period herein,
that the public safety or convenience requires, in accordance with this Agreement,
upon seven (7) days written notice, the Municipality, in addition to any other
rernedy, may go in and do same at the Owner's expense, and collect the cost in
like manner either as municipal taxes or from the Letter of Credit deposited as
performance security.
k) the Municipality may treat any breach of this Agreernent as a breach of the
Building By-Law, and upon twørty-four (24) hours written notice to the Owner,
stop work until the breach is rectified.
l) nothing in this Agreement constitutes waiver of the owner's duty to comply with
anybyJaw of the Municþality or any other law.
8. The Owner shall:
a) be responsible for consulting with Hydro One regarding any matters that relate to
services provided by Hydro One.
g. The Owner shall be responsible for consulting with and obtaining any necessary approval
from all regulatorybodies such as, but not limited to, the Long Point Region Conservation
Authority, the Ministry of the Environment and the County of Elgin, as deemed
necessary.
10. The Owner shall satisfy all the requirements in relation to the fire protection for the
building(s) to the satisfaction of the Municipality's Fire Chief.
11. The Owne¡ agrees to pay for damages to public property including but not limited to
municþal drain, ditches, street surfaces, sidewalks, storm and sanitary sewer systems,
which may occur during the period of construction. Any such repair may be undertaken
by the Municipality at the expense of the Owner, within thirty (30) days notice.
12. Any and all lighting shall be installed and maintained so as to not, in the opinion of the
Municipalit¡ interfere with the use or enjoyment of adjacent properties, or with the safe
flow of traffic on abutting or adjacent streets.
6
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 65 of 115
13.If the Ontario Building Code requires that an Architect or Professional Engineer or both,
shall be responsible for the field review of any new building or extension, provided for in
this Agreement, the Owner shall not occupy or use or permit to be occupied or used, any
said new building or extension, until after an Architect or Professional Engineer has given
to the Municipality, a letter addressed to the Municipalit¡ and signed by the said
Architect or Professional Engineer, certiffing that all constuction and/or services on or in
the said lands, required for this development or redevelopment, newly installed by the
Owner in connection with this development or redevelopment, have been installed and/or
constructed in a manner satisfactory to the Architect or Professional Engineer.
14. The Municipality, through its servants, offrcers and agents, including it's Chief Building
Official, Fire Chief, and Municþal Engineer, may, from time to time, and at any time,
e,nter on the premises of the Owner to inspect:
a) the progress of development;
b) the state of maintenance as provided for in this Agreement.
15.In the event of any servant, ofñcer or agent of the Municipality, determining, upon
inspection, that the development is not proceeding in the strict accord with the plans and
specifications filed, such servant, ofEcer or agent shall forthwith, place a notice requiring
all work to be stopped upon the premises and forward a copy, by registered mail, to the
Owner at the last known address, on the last revised assessment roll, and the Owner shall
forthwith correct the deficiency or deviation.
16. In the event of any servant, officer or agmt of the Municipality, upon inspection, be of the
opinion that the state of maintenance is not satisfactory, such servant, officer or agent
shall forthwith, forward notice of such opinion, by registered mail, to the Owner, at the
last known address, and the Owner shall forthwith correct the deficiency or appeal to the
Council of the Municþality of Bayham, as hereinafter provided.
17. In the event that the Owner should disagree with the opinion of the servant, officer or
agent of the Municipality, as to the state of mainte,nance, such Owner shall appear before
the Council of the Municipality of Bayham, which after hearing the Owner, shall express
its opinion as to whether the maintenance is satisfactory by resolution, which shall
constitute a final determination of the matter.
18. In the event that the Owner shall fail to obey a stop work order issued under Section 17
hereof, the Owner recognizes the right of the Municipality to apply to the Courts for a
restraining order.
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 66 of 115
19.In the event that an Owner shall fail to correct a deviation or deficiency after notice
pursuant to Section 17 or after notice of an opinion, which the Council of the
Municipality of Bayham determines is correct, under Section 17, the Council of the
Municþality of Bayham, may by by-law, direct, on default of the matter or thing being
done by the Owner, after two (2) week's notice, to it by registered mail, at the last known
address of the Owner, pursuant to the last revised assessment roll of passage of such By-
Law, that such matter or thing be done by the Municipality, at the expense of the Owner,
which expense may be recoverable by action as municipal taxes, or from the Letter of
Credit deposited as performance security.
20. Unless otherwise authorized, in the event of the Owner wishing to change at any time, the
buildings, stuctures or facilities described in Attachment "C", it shall make application to
the Council of the Municipality of Bayham, for approval, and shall not proceed with such
change until approval is given by such Council, or in default by The Ontario Municþal
Board, under the procedure set out in Section 4l of The Planning Act,1990, herein before
referred to.
2l.The Owner agrees to pay to the Municipality all adminisfration costs incurred in
connection with this Agreemen! and the fulfillment of this Agreement including legal,
engineering and inspection costs.
22. LTABTLITY INSURANCE
Before commencing any of the work provided for hereir¡ the Owner shall supply the
Municipality with a Liability Insurance policy in the amount of $2,000,000 per
occurrence, and in a form satisfactory to the Municipality, indemniffing the Municipality
from any loss arising from claims for damages injury or otherwise, in connection with the
work done by or on behalf of the owner of the development. The said policy shall be
provided at the time of the signing of the Agreønent and remain in force, until the
development is complete and all required documentation as per Article 15 has been filed
with the Municþality. (not applicable)
23. PERFORMANCE GUARANTEE
The Owner hereby defines the completion date of this Agreement and project to be on or
before Se,ptember 16. 2011. It will be the Owner's responsibility to require, in writing, an
extension to this agreemenlproject, within sixty (60) days of the above stated completion
date, should an extension be required.
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 67 of 115
As security for the performance and completion of all works required by this agreonent,
the Owner shall supply the Municipality wittr a Letter of Credit, equal to
nil The Letter of Credit will be based on the estimated cost
of alterations to public property, roadway, curbs and gutters and drains, and any repairs
for damages to public property, roadway, sidewalks, curbs and gutters and drains, plus all
site specific components as defined by the Site Plan and Site Søvicing Plan, "Attachment
"C", rilhich are approved under this Agreønent. The amount of the Letter of Credit shall
be established by the Municþalþ. The irrevocable Letter of Credit from a Cha¡tered
Bank expressed to be pursuant to this Agreeme,nt and payable to the Municipality at any
time or in part, from time to time, upon written notice from the Municipalit¡ shall be
provided at the time of signing of this Agreement, and shall remain in force, until Twelve
(12) months following the completion of this project.
24. This Agreernent and the provisions thereof, do not give to the Owner or any person
acquiring any interest in the said lands any rights against the Municipality with respect to
the failure of the Owner to perform or fully perform any of its obligations under this
Agreement or any negligence of the Owner in its performance of the said obligations.
2s.lnthe event that no constn¡ction on the said lands has commenced within one (1) year
from the date of registration of this Agreement the Municipality may, at its option, on one
month's notice to the o\ryner, declare this Agreement to be subject to re-negotiation,
whereupon the Owner agrees that it will not undertake any construction on the said lands
until this Agreement has been re- negotiated.
26.T\e Owner agrees that it will not call into question, directly or indirectly in any
proceeding whatsoever in law or in equity or before any administrative tribunal the right
of the Municipalþ to enter into this Agreement and to enforce each and every term,
covenant and condition herein contained and this Agreement may be pleaded af¡ an
estoppels against the Owner in any case.
27.T\e Owner agrees on behalf of themselves, their heirs, executors, administrators and
assigns, to save harmless and indemnify the Municipality, from all losses, damages, costs,
charges and expenses which may be claimed or recovered against the Municipality by any
person or persons arising either directly or indirectly as a result of any action taken by the
Owner, pursuant to this Agreement.
28. All facilities and matters required by this Agreement shall be provided and maintained by
the Owner at its sole risk and expense to the satisfaction of the Municipality and in
accordance with the standards determined by the Municipality and in default thereof, and
9
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 68 of 115
without limiting other rernedies available to the Municþality, the provisions of Section
326 of The Municipal Act, R.S.O. 1990, shall apply.
29. This Agreement shall be registered at the expense of the Owner, against the land to which
it applies, and the Municipality shall be entitled, subject to the provisions of The Regßtry
Act,to enforce its provisions against the Owner, named herein, and any and all subsequent
Owners of the land.
30. A Certification of Compliance attached hereto as Attachment "8", shall be filed by the
Owner, following completion of the development to ensure all details of the Site Plan
Agreement have bee,n complied with.
IN \MITNESS WHEREOF, the Parties hereto have hereupon, affixed their Corporate Seal, and
duly attested to by thei¡ authorized signing officers in that behalf.
V/it¡ress Owner -ZygmtntDygos
Witness Owner - Rebecca Dygos
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Lynn Acre, Mayor
Lynda Millard, Clerk
10
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 69 of 115
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 70 of 115
ATTACHMENT'8"
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
CERTIFICATE OF COMPLIANCE
PROPERTY IDENTIFICATION :
Municipal Address : 9317 Plank Road
Owner(s): Zygmunt and Rebecca Dygos
This docume,lrt se,lr¡es to certiff that the development project on the above noted lands has been
completed in accordance with the terms and conditions of The Site Plan Agreement By-law No.
DATED:
I HEREBY CERTIFY THAT THE ABO\rE DECLARATION IS TRUE AND CORRECT.
Witness Owner -Zygm,ntDygos
Witness Owner - Rebecca Dygos
Address:
Phone Number:
T2
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 71 of 115
_l_J _I-j__-!. 1,.-l- I IJL
flr7ficvmgw o c ",
Staff Report D2010-30 regarding Dygos Site Plan Agreement /
By-law 2010-089.
Page 72 of 115
MunicÍpality of Bayham
Building Permits
For The Month of August 2010 File: PlO
Sep-02-2010
No.Date Roll #Permlt
Holder
Property Descriptlon Building
Tvpe
Value Permit
Fee
Septic /Sewer
Fee
8t 4-Aus 2-001 -07000 Wood. Victoria I Victoria Sheet install bathroom & interior renovations 352sq ft 10-000 195.0(
82 6-Aue 0-004-29200 Penner, Wilheim )250 Old Chapel Sheet one storey serni detached w/saraqe 3l32sq fr 280.000 1676.0(175.0(
83 0-Aue 0-003-l 3900 Schroyens. Frank 55016 Jackson Line lonstruct storage bam 9000sq ft 172.000 1565.0(
84 l-Aue 0-004-31000 Matthews, Ed 56169 Heritase Line )onstruct addition to stase - S.C.C.2.50(95.0(
85 l-Aus 0-005-005 I 2 Eicher, Leroy 10660 Sorinserhill Road ¡onstruct storaee barn 4000so ft 50.00(995.0(
86 2-Aue 0-005-03500 Berkel. Wilma 9594 Somers Road erect tent for temDoraw use for weddins 2400soft 2.00(75.0(
87 2-Alp )-005-04100 Wolfe. Charles I 1280 Sprineerhill Road ronstruct pole barn 960sq ft 15.00(296.0(
88 6-Aue )-004-l I 500 Guenther Homes Inc 57412 Heritase Line construct one storey house w/att garaee 3l lOsq ft 335.00(1596.0(350.0(
89 8-Aus l-002-l 7300 Friesen, Mark 56905 Calton Line reinforce barn rooffor solar Danel 21 5so ft 4.00(107.0(
90 8-Aue )-007-05100 Schipper, Da¡yl 53777 Talbot Line construct two bunker silos 8865so ft 80.00(75.0C
9l 23-Aus )-007-078 I 0 Peters, Abraham 54571 Ottereate Line conshuct roofover grain dryer 288sq ft 1.50(75.0C
92 23-Aue ¿-001-19000 Bouehner. Rov 25 Erieus Street consfruct detached garage ó40sq ft 16.00(369.0C
93 24-Ats ¿-001-08400 Epple. Danell 17 Milton Street one storey addition & renovations 297sq ft 15.00(269.0C
94 26-Aue )-006-17700 Swance Farms Limited 56436 Green Line nstall 2 srain bins I 0l 8sq ft 80.00(150.0(
95 30-Aus l-006-l I 701 [Iishwav Meadows Inc ll98l PlankRoad )onstn¡ct patio deck at existing mobile home 1.50(75.0(
96 30-Aus )-006-17000 Wall. Jacob 57792 Ca¡son Line :epair and restore roofover front porch 64sq ft 30(75.0(
Ausust-l0 1.064.800 7.688.00 525.0(
2O1O YEARTO DATE 6.242.666 44.165.00 3625.0(
Aueust-09 1.031-09t 6,501.00 875.0(
2OO9 YEAR TO DATE 5.948.04r 3E.062.00 6200.0(
sM9/l3zolo PreParedbY:
excel\monthly\buildper
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Page 74 of 115
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0910212010
OOO121 BRADCRANEXINC
4529 BOOMTRUCK 0813012010 I 565.00 009055
ChequeAmount- 565.00
OOOÍ 54 CANADIAN KOOLWATER
466 WATER BOTTLES 0711312010 I 48.00 009056
593 WATER BOTTLES 07127120'10 I 48.00 009056
594 WATER BOTTLES - MED BLDG 0712712010 I 8.00 009056
Cheque Amount - 104.00
OOOIOO CORPORATE EXPRESS
2s704296 PAPER, BINDINGS 0812412010 I 69.61 009057
ChequeAmount- 69.61
OOO2I2 COUNTY OF ELGIN
tNoooo24747 AUGUSTIo POLICE SERVTCES 0810412010 I 51,975.53 009058
Cheque Amount - 5'l,975.53
000218 cuPE LocAL 35
June&July''10 UNION DUES 09to1t2010 I 585.27 009059
Gheque Amount - 585.27
OOO272 DYNAMIC FLUID PRODUCTS INC
t42367-O HYDRAULIC HOSE, CRIMPS 08/31/20'10 I 25.74 009060
Cheque Amount - 25.74
OOO279 EAST ELGIN CONCRETE FORMING
9060 POUR & FINISH PAD - S.C.C. 0811912010 I 84,718.36 00906í
Cheque Amount - 84,718.36
OOO283 ED MATTHEWS CARPENTRY
247743 s.c.c. STAGE EXTENSION 0812712010 I 4,282.35 009062
Cheque Amount - 4,282.35
OOO334 FASTENALCANADA
ONTIS37275 SHOVEL
ONTIS37292 PARTS
Cheque Amount - 90.80
OOO357 G& K SERVICES CANADA INC
1518584950 sHoP TOVVELS, FLOOR MATS 0810512010 I 192.57 00909
1518590274 SHOP TOVVELS, FLOOR MATS 0811912010 I 192.57 009064
Cheque Amount - 385.14
001723 GEOSHACKCANADA
10954532 RECEIVER WITH CLAMP 0812312010 I 344.65 009065
0811312010 I 72.86 009063
08t16t2010 I 17.94 009063
0910212010 10:044M
Cheque Amount - 344.65
Page 1
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 75 of 115
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0910212010
0910212010 10:044M
001724 GIS NORTH
2010-6 zoNE CHANGES & WALL MAP 0812612010 I 420.00 009066
Cheque Arnount - 420.00
001239 GREAT I.AKES NEW HOLI.AND INC
50858T CHECK GEARBOX AND MODULES 08t1912010 I 2,861.89 009067
Cheque Amount - 2,861.89
000416 HETEK SOLUTIONS INC
tNVO3377o oNSITE CALLIBRATION 0812012010 I 367.25 009068
Cheque Amount - 367.25
000446 JACKIEBOOTLE
Augl$SeptlS/1o MANAGER FEES 0813112010 I 79'1.66 0æ069
Cheque Amount - 79'1.66
001711 JULIA}INE CERNA
vacation pay VACATION PAY OglÙ2l2010 I 71.75 009070
Cheque Arnount - 71.75
OO155O MARYALICE HANSON
kids supplies KIDS PROGRAM SUPPLIES OB||9|2O1O I 33.96 009071
ChequeAmount- 33.96
000633 NATURAL RESOURCE GAS LIMITED
AugE12378{l UTILITIES - FIREHALL 0812212010 I 20.09 009072
Aug81421241 UTILITIES - MED BLD 08|2A2O1O I 13.00 OO9O72
AugE2238GO1 UTILITIES - PUMP#S 0812212010 I 17.76 009072
AugE454074'l UTILITIES - OFFICE 0812U2010 I 38.74 009072
4ugE454090't UTILITIES -PUMP#2 0812A2010 I '14.57 OO9o72
AugE45410{1 UTILITIES - LIBRARY OA22|2O10 I '13.00 OO9O72
AugE5l60G01 UTILITIES - GAR/{GE OU2A2O1O I 21'52 009072
AugF1929GOl UTILITIES - EDISON MUSEUM 0812312010 I 13.00 009072
Au9F2060G01 UTILITIES - V.C.C. 08n3l2O1O I 45.77 OO9O72
AugF26864{'t UTILITIES - PUMP#6 0812312010 I 14.57 009072
AugG06210{l UTILITIES - PB LIBRARY 0812312010 I 13-00 009072
AugG0630il't UTILITIES - PB MUSEUM 0812312010 I 13.00 009072
4ugG0630741 UTILITIES - PB FIREHALL 0812312010 I 13.00 009072
AugGl570041 UTILITIES - PB OPP OFFICE 0812312010 I 13'00 009072
AugG4M0741 UTILITIES - PB WORKS GARAGE 08123120'10 I 13.00 009072
Cheque Amount - 277.02
000658 oMERS
04100Jun/Jul'10 JUNE & JULY REMIT 0510112010 I 24,295.37 009073
Cheque Amount - 24,295.37
Page 2
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 76 of 115
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09102n010
OOO783 ROYAL FENCE LIMITED
42506 GUIDE RAILS - MITCHELL RD 0812012010 I 7,587.95 009074
42509 GUARD RA|L REPA|RS - GLENERTE 08t12t2010 I 1,583.07 009074
Cheque Amount - 9,17'1.02
000806 SGSCANADAINC
10444883 LAB FEES
10,t4,1884 LAB FEES
10444885 láB FEES
10446338 LAB FEES
001205 sHRED-tr
006249013 PURGE FILES
08t2012010 I 92.66 009079
0812012010 I 136.73 009079
o8t31t2010 c -48.80 009079
0a2612010 I 383.07 009075
0812612010 I 318.66 009075
08t2612010 I 2il.25 009075
08/30/2010 I 755.97 009075
0910212010 10:044M
Cheque Amount - 1,711.95
09ßa2010 I u.75 009076
Cheque Amount - U.75
OO1106 SIEMENS WATER TECHNOLOGIES
900070634 SEALS, C'ASKETS, SHIMS 0A18|2O1O I 157-24 009077
Cheque Amount - 157.24
001434 STANTEC CONSULTING LTD.
490295 R|CHMOND COMMUNTTYWATER 0812012010 I 5,U1.79 009078
Cheque Amount - 5,U1.79
001482 SUN MEDIACORPORATION
DWO51OO326 BAYHAM FEATURE
DWO5IOO327 DISCO\ÆR BAYHAM
credit CREDIT BAI-AI.ICE
ChequeAmount- 180.59
OO1æ2 TILLSONBURG FIRE & SAFETY EQUIPMENT
14476 TEST AIR CYLINDERS 0810312010 I 117.97 009080
Cheque Amount - 117.97
OOO913 TO\¡JNSHIP OF MALAHIDE
10-190 TNFORMATTON TECHNOLOGY 0811912010 I 431.38 009081
1G195 EAST ELGIN MAPPING PARTNERS O8I24I2O1O I 1,533.91 OO9O81
Cheque Amount - 1,965.29
OOO925 TRILLIUM RAILWAY COMPANY
PCK1741 SIGNALS 0910112010 I 603.73 009082
Cheque Amount - 603.73
001216 WATSON &ASSOCIATES
16940 WATER RATE UPDATE/PLAN 0713112010 I 3,995.12 009083
000966 WEBER'S WELDING & MFG
Cheque Amount - 3,995.12
Page 3
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 77 of 115
M UN ICIPALITY OF BAYHAT\,I
Accounts Payable
Royal Bank
Gheque Registor - OglOZl2Ol0
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 78 of 115
20't0.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/09/2010
09/09/2010 1:29PM
000009 u3002 oNTARro rNc
1173
1 183
1187
DELI\ÆR GRAVEL
DELIVER GRAVEL
HAULING GRAVEL
Ogl01l2010 I 1,650.¿14 @9086
o9t0112010 I 479.55 009086
09/06/2010 I 1,187.31 009086
Cheque Amount - 320.98
Cheque Amount - 33.90
Cheque Amount - 1,186.23
Cheque Amount - 3,317.30
OOOO23 AAROCAGGREGATES LTD
J062783 SCREENEDTOPSOIL 0812412010 I 113.00 009087
ChequeAmount- 113.00
001391 AFFORDABLE PORTABLES
'18335 UNIT RENTAL 0813112010 I 146.90 009088
Cheque Amount - 146.90
OOOOI4 ALISAR AGGREGATES INC
2OOU397 GRANUURA
001337 AROUND ABOUT BAYHAM
buses SCHOOLBUSES-AD
OOOO81 AYLMERTIRE
000006811I INSTALLTIRES
OOOO9í BARRY R. CARD
212013-37 LEGALFEES
0813112010 I 320.98 009089
09102J2010 I 33.90 009090
oa18t2010 I 1,186.23 009091
09t01t2010 I 123.74 009092
Cheque Amount - 123.74
0@141 CAIN'S AUTO SALES & SERMCE
8658 LOF 08/05/2010 I 44.01 009093
8663 LOF 08/06/2010 I 44.01 009093
8692 LOF, POV\ERSTEERING PUMP 0811',112010 I 428-15 009093
87'13 LOF 0811612010 I 44.01 009093
8769 LOF 0812412010 I 48.52 009093
8773 U-JOINT, BALL JOINT 0812412010 I 385.05 009093
Cheque Amount- 993.75
OOO175 CEDARSIGNS
19183 STEEL 09101120'10 I 72.95 009094
Cheque Arnount - 72.95
001725 CIBC MORTGAGES INC
reimburse credit TAX CREDIT Ogl08l20'10 I 1,654.64 009095
001690 DOWLER-KARN
Cheque Amount - 1,654.U
Page 1
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 79 of 115
2010,06.04 6.3 9050
141361
141362
1690
251æ7
36r640
361641
361642
361688
361689
361690
REG GAS
DYE DIESEL
DYE DIESEL
REG GAS
DYE DIESEL
RD DIESEL
REG GAS
RD DIESEL
DYE DIESEL
REG CIAS
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/09/2010
Ogl0gl2010 l:29PM
Cheque Arnount - 7,987.82
OOO299 ELGIN PURE WATER
0000158575 MONTHLY RENTAL CHARGE 0910112010 I 114.70 009097
Cheque Amount -114.70
OOO334 FASTENALCANADA
ONTIS3753,I CLEANER
ONTIS37597 SHOVELS, WAND
0810512010 I 948.09 009096
0810512010 I 905.98 009096
0811312010 I 854.68 009096
0811312010 r 867.00 009096
0812312010 I 525.16 009096
08t23t2010 I 1,002.17 009096
08t2312010 I 861.14 009096
08t31t2010 I 313.91 009096
o8l3'U20'to I 573.62 009096
08t31t2010 I 1,136,07 009096
08t24t2010 I 33.83 009098
08t2612010 I 117.59 009098
Cheque Amount - 151.42
OOO357 G& K SERVICES CAI.¡ADA INC
151859s530 SHOP TOVVELS, FLOOR MATS O9|OA2010 I 192.57 009099
Cheque Amount - 192.57
000376 GIBSON BENNETT
s1G834 SUBD|V|S|ON AGREEMENT 0812712010 I 498.67 æ9100
ChequeAmount- 498.67
001270 GORD ROESCH
repairs ICE COMMANDER REPAIRS Ogl02l2010 I 1,243.00 009101
Cheque Amount - 1,243.00
001538 GROUND EFFECTS LANDSCAPE & DESIGN
311 CEMETERY CARE & MATNTENANC 08t31t2010 I 3,322.20 009102
Cheque Amount - 3,322.20
OO1O25 HILLVIEWSMALL ENGINES
368 FUEL F|LTER, WRE LEAD 0813112010 I 99.44 009103
Cheque Amount - 99.M
OOU27 HYDRO ONE NETWORKS INC
0000158't45 MONTHLY RENTAL CHARGE 0810112010 I 114.70 009104 -
Aug 01181-23005 UTILITIES - INFO CENTRE
Aug '18850-12458 UTILITIES - PB LIBRARY
Aug 1897144027 UTILITIES - METER CHAMBER
Page 2
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 80 of 115
2010.06.04 6.3 9050
Aug2524ù95021
Aug 2879940004
Aug 5025G12458
Aug 5ô45G12330
Aug 6276G43000
Ãtg87Tlù20012
Aug 9385G12278
Sept1265G910O4
Sept18971-52001
Sept2525G12302
Sept3,l853{'1007
Sept6885G12275
Sept75250-12272
Sept9385È91019
Sept93970-20342
09699363
OOO737 RAMONA PEIDL
237391
237392
237393
supplies - v.c.c.
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 09/09/2010
09/09/2010 1:29PM
UTILITIES. RICHMOND RD PUMP
UTILITIES - PUMP#1
UTILITIES - MARINE MUSEUM
UTILITIES - BOAT LAUNCH
uTrLrTrES - E.C.C.
UTILITIES - EDISON MUSEUM
UTILITIES - PB FIREHALL
UTILITIES - PUMP#TI
UTILITIES. BOOSTER PUMP
UTILITIES - PB OPP OFFICE
UTILITIES . BEACH WASHROOMS
UTILITIES. PB PUBLIC WORKS
UTILITIES. PB LIGHTHOUSE
UTILITIES - PUMP#7
UTILITIES - V.C.C.
0813112010
0813112010
08/3112010
08/31/2010
08131120't0
0813'U2010
08t31t2010
0910212010
09toa2o'to
09l0u20'lo
09t02r2010
09t0212010
09t0u2010
09loa20'10
0910212010
226.U 009104
2æ.50 009104
256.26 009104
11.35 009104
274.28 009104
428.39 009104
268.89 009104
124.73 009104
88.05 009104
309.26 009104
139.33 009104
85.33 009104
54.69 009104
71.82 009104
748.71 009104
OOO51O KIASSENAUTO PARTS
1-63667 FUNNEL
1S5115 CONNECTOR
OOO555 LONG POINT REGION CONSERVATION
05358' 3RDQUARTERLE\tr'10
æOET7 NORFOLKDISPOSALSERVICES
141023 GARBAGE DISPOSAL
000716 PRAXAIR DISTRIBUTION
CYLINDER RENTAL
Cheque Amount -3,8'14.99
4.35 009105
9.30 009105
08h2/2010
o8t30t2010
Cheque Amount -
o'v2712010 I
13.65
10,804.50 009106
Cheque Amount -
08ß112010 I
10,8M.50
41,806.21
Gheque Amount -
08t2712010 I
41,806.21
23.15
009107
009108
AUGUSTIO CLEANING
AUGUST1O CLEANING - V.C.C.
AUGUSTIO CLEANING - S.C.C.
SUPPLIES - V.C.C.
Cheque Amount -23.15
940.00 009í09
273.OO 009109
715.00 009109
4.28 009109
08131120'to
o8t31nuo
0813112010
08t1812010
I
I
I
I
Cheque Amount -
OOO743 RBCROYALBANK
45150s00040375804u9 OBOADELEGATE REGISTRATION 0712812010
4516 0500040375804u9 WOODEN FISH 08/06/2010
45160500 040375804u9 SERVICE CHARGE 0812712010
I
I
I
1,932.28
728.85
50.47
13.76
0091 10
0091 10
0091 10
Page
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 81 of 115
451605000¿1037580 Ang MAGNETIC FISHING POLE
æ0747 REID'S PRECAST CEMENT PRODUCT
STEELCULVERT,COUPLERS 08/09/2010
7:798 CATCH BASINS 08/302010
2010.06.04 6.3 3050
OOOr/O RODGER MARTIN
#7'.10
#8 "10
000966 ìA/EBER'SWELDING &MFG
STEEL
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/092010
o€y06¿2010
Cheque Amount -
09/09/2010 1:29PM
42.4 009110
2,994.50
209.50 @9'l'13
209.50
27,ç152.28 009114
27,952.28
't49.16 009115
147.Æ 009115
1,110.60
20.36 009117
1',t4,437.9'l
OO'Iß2 SUN MEDIACORPORATION
DW05105871 VOTERS LIST
m0913 TOWNSH|P OF fiIAl-Al-llDE
10-013 JUNE 2OIO WATER
OOO932 UNDERHILLFARM SUPPLYLTD
223537 LAWlllSEED
223574 ¡-AWN SEED
OOO957 VOTH SALES &SERVICE LTD
JULY K-9 CONTROL
AUGTJST K-9 CONTROL
REPAIR HYDRAULIC HOSE
REPAIROILLEAK
EXHAT'ST, CI.AMPS
Cheque Amount -
oa27no10 I
Cheque Amount -
oa27no10 I
I
I
I
Cheque Amount -
o9lo3l20'lo I
Cheque Amount -
Cheque Run Total -
Page
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 82 of 115
2010.06.04 6.3 90s0
OOO427 HYDRO ONE NETWORKS INC
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 09/09/2010
08t3112010
08t3112010
08t3112010
o8t3112010
08/31/2010
0813112010
o8t3'v2010
ou31120'10
0813112010
0813112010
o9lo2l20'10
0910?i2010
09t0212010
0910212010
09t02t2010
09toa2010
0910212010
09t0?J2010
09/09/2010 2:O7PM
Aug 01 181-23005
Aug 1885G12458
Aug'1897144027
Au125240-95021
Aug 28799-40004
Aug 5025G12458
Aug 5645G12330
Aug 6276G43000
Aug8777ù20O12
Ar.rg 9385G12278
Sept1265G9l004
Sept1897l-52001
Sept2525G12302
Sept3485341007
Sept6885G12275
Sepl7525ù12272
Sept9385G91019
Sep€397G20342
UTILITIES - INFO CENTRE
UTILITIES - PB LIBRARY
UTILITIES - METER CHAMBER
UTILITIES. RICHMOND RD PUMP
UTILITIES - PUMP#1
UTILITIES - MARINE MUSEUM
UTILITIES - BOAT LAUNCH
UTILITIES - E.C.C.
UTILITIES - EDISON MUSEUM
UTILITIES. PB FIREHALL
UTILITIES - PUMP#TI
UTILITIES - BOOSTER PUMP
UTILITIES - PB OPP OFFICE
UTILITIES - BEACH WASHROOMS
UTILITIES - PB PUBLIC WORKS
UTILITIES - PB LIGHTHOUSE
UTILITIES - PUMP#7
uïLrTlES - V.C.C.
105.5í 009118
200.44 009118
41.91 009118
226.U 009118
264.50 009118
256.26 009118
1 I .35 0091 18
274.28 æ9118
428.39 009118
268.89 009118
124.73 009118
88.05 009118
309.26 009'118
139.33 0091'18
85.33 009118
54.69 009118
71.82 009118
748.71 009118
Cheque Amount -3,700.29
Cheque Run Total -3,700.29
Page
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 83 of 115
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register- 09/09/2010
08/u/2010 r
Cheque Amount -
Cheque Run Total -
09/0912010 2:l lPM
114.70 0091't9
114.70
114.70
OOO299 ELGIN PURE WATER
0000158145 MONTHLYRENTALCHARGE
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 84 of 115
2010.06.04 6.3 9050
OOO5O5 KEYSTONECOMPUTERRESOURCES
sem¡nar SEMINAR
OOOTIO PORT BURVVELL HOME HARDWARE
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0911012010
0911012010 I
Cheque Amount -
09t1012010
15.00
8296
8297
8299
PAINT, TAPE, SAI.¡DING PAPER
PAINTS
CARPENTRY SUNDRIES
SANDING BLOCKS, PAPER
LIGHT
PAINT
0811012010
0811012010
0u10t2010
o8l't812010
08r/1912010
0811912010
15.00
114.10 009121
12.41 009121
't1.25 009121
-19.81 009121
7.90 009121
38.41 009121
I
I
I
c
I
I
8347 - credit
8352
8355
Cheque Amount-1il.26
Cheque Run Total -179.26
Page
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 85 of 115
2010.06.04 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Posting Summary Trace: 012923 Report Date: 09/092010
09/09/2010 2:O2PM
Accounts Payable Voided Cheque
Fiscal Year: 2010
Posted By: SANDRA
Posting Pd.: 9 Posting Date: 09109/2010
0l-010G1030 General bank
01410G1950 Accounts Pa¡ableTnde
CDIST additonal vendorinv ind
CDIST addltonal vendor inv lnd
Vold Chq: 9104
HYDROONE NETì¡PRKS I
Void Chq:91(X
HYDRO ONE NETWORKS I
Total Debits
Total Crcdits
Net Posting
3,814.99
-3,814.99
3,8r4.99
-3.814.99
0.00
Cheque Register being Cheque #9055 to Cheque #9121 inclusive,
except Cheque #9104 totaling $312,116.18 and Payroll
Page 86 of 115
soRl|l I.IUNICIPALf TY OF BAYHAI{
TOT PACKETS - 2
CURRENT
8,630. E6
ADP CANADAPAYROLL TECHNOLOGIES
DAILY UPDAlE REPORTCOI{PANY TOlALS
ADJUSÎ-CR CURRENT TOÎAL
8,630.86
L,720.65
3,958.38
L.L28,L9
15,t1E.08
45,033.59
45, 033.59
60,45L.67
13E.47
18.00
60,608.L4
ANALYSIS OF SERVfCE CHARGES
RUN: SEP 7 20LO N0: H
PAGE: 452
HST REG: 100057415 RTo004
CO}IPANY PAGE: 3
DEBIT DATE: SEP 8, 2010
DATE 0F PAY: SEP 10, 2OLO
ADJUST.DR
UN¡ÎS CHARGE
22 36.30
I 12.00
YTD ADJUST
ITEII
PAYROLL RUNS
YTD TOTAL
165,2Ê7.A2 FEDL TAX
NR TAX
PROV TAX
34,t63.24 EI CONT
QPIP81,958.64 CAN PEN
QC PEN
QC HSF
L9,3L2.9O ON EHT
IIB HET
NL HAPSET
290,692.60 T0T STAÎS
47,447.AL CHEQUES
644,O94.25 DEPoSTTS
US DEPS
50. OO DED DEPS
72L,592.06 TOT NPAY
RRSP
RTf
L,OLz,284.66 TOT PAYROL
2,603.04 SERV CHRG
88.95 GST
107. t5 HST
I ,015,083.60 GRAND T0T
UNITS CHARGE
L 47.93
FEDL TAX
NR TAX
PROV TAX
ET CONT
QPTP
CAN PEN
QC PEN
QC HSF
ON EIIT
MB HET
NL HAPSET
lOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEÞS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CI{Rê
ôST
HST
GRAND TOT
L ,72O ,68
5 r 958.58
1,128.19
15,418.08
45,Oi53.89
4E, 033 .59
60,48L.67
LsE.47
18.00
60,60E. 14
ITE¡I UNITS CHARCE
SALAR¡ED WORKPAYS 29 53.00
PAY ADVICE FOLD 42 9.24
TOTAL S./C SUBJECT TO HST IS
TOTAL PAYROLL DEBIT IS
¡ lEt{
HOURLY }lORKPAYS
COURIER FEE
r38.47
60,608.L4 DEBIT INFoRfiATfON: 003 05102 10I1923
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Page 88 of 115
I ct)
September 7,2010
SPRIET
ASSOCIATES
ENGINEERS &ARCHITECTS
.155 York Street
London, Ontario N6A 1A8
Tel. (519)672-4100
Fax (51 9) 433-9351
E-mail: mail@spriet.on.ca
wwwspriet.on.ca
Mayor and Council
Municipality of Bayham
Box 160, 9334 Plank Road
STRAFFORDVI LLE, Ontario NOJ 1YO
Dear Mayor and Council.Re. Corinth Pavilion
We noticed in the Aylmer Express an article about fundraising for a new Corinth Pavilion.
We häVe provided drawings for picnic type pavilions in other Municipalities, usually wood framed
with pre-painted metal roof, wood commerciäl trússes and.-!Mood posts and beams.
As a donation to the project we are prepared to provide the necessary drawings and
inspection and final certification at no charge to the community.
We have had the pleasure of working forthe Municipalityof Bayham and its people formany
years and it would be our pleasure to contribute our talents to the project.
Yours truly,
SPRIET ASSOCIATES LONDON LIMITED
A Mr.Spriet,. P-.:f¡9., QA;A :
AMS:sis
Encl:
ASSOC\ATCS:A.IIi|. SPRIET . J.R. SPRIET . A.L. GIGUN . K. McILMURRAY . M.P. DEVOS . J.M. SPRIET . C.S. LIERMAN
Correspondence dated September 7, 2010 from Spriet
Associates regarding "Corinth Pavilion".
Page 89 of 115
\
Bayham okays
severunce to
create new lot
Bayham councillors on Aug.
12 gave their blessing to a sev-
erance proposed by Peter and
Eva Dyck that would create a
new building lot on the west
side of Union Street in Vienna.
The severance must still be
approved by the Elgin CountY
land division committee.
Planning Coordinator Mar-
garet Underhill said a portion of
First Alle¡ an undeveloped
roadway in Vienna, was re-
cently closed and being sold to
neighbóurs, including the
Dycks.
Bayham councillors agreed
August l2tlnat the municipaliry
would act as a "bank" fot
Corinth community fu ndraisers
collecting money for a new
pavilion in Corinth Park.
They've defered until next
year's budget discussion a re-
quest to match with tax money
the amount raised in the cam-
paign for that pavilion.
Lori King and Wendy
Chilcott wrote to council, say-
ing, "V/e certainly appreciate
the investment the municipatity
has made in the park in recent
yeafs."
The Dycks asked to sever
part of their lot which, with the
addition of alley land, would
total 0.31 acres, from their 0.95-
acre properfy.
She recommended that coun-
cil make its approval condi-
tional on the alley land being
conveyed to the Dycks and
merged with the land to be sev-
ered.
Otherwise, she said, the new
lot wouldn't have sufficient
frontage to meet residential zon-
ing requirements.
Councillors agreed.
A group of citizens wantedto
raise money for a new paviÏon
as "arì added asset" for that
park.
The park was already used
by many groups for picnics, re-
unions and family get-togethers,
they wrote.
They hoped to entice local
contractors and suppliers to do-
nate to the effort, they said.
They understood the munici-
pality faced difficult fi¡ancial
decisions, but hoped councillors
would see their way clear to
support the pavilion in next
yeal's budget.
Bayham to hold
rnoney for new
Corinth paYilion
LAKE ERIE REALTY SERVICES LIMITED
Beal Estate Broker
519-773-3301 ' 519-773-8610 Fax
RR 5, Aylmer, Ontario NsH 2R4
Office - 49189 Conservation Line
Wed., September 1, 201O-AYLME
EAST ELGI
Sun. Sept 5.1-3
16:I CAVERLY RD
Karyn Uddle* (40/10)
NEIIT PRICE
3 bedroom,2 bath home on nicely landscaped
lot with koi ponds and perennials. Large 3
car shop w¡th heat and hyitro included ...
great opportunity for the hobbyist 0r car butf!
$260,000. Sheri Andrews* (20/10)
Superb courthouse location,2 + 1 bedrooms,
2 batìs - a lot of home in a smaller package!
Great neighbourhood. $1 68,900. Sue Wiltsie.*
www.suewiltsie.com (35/10)
31 ISABELST,
25 AGRES
Spacious modern home plus 5ô x 24 garage and
BB x 32 horse ban, pond and paddocks.
Call M¡ke Down. (33/10)
Betro-style
fast food, i
building. Gt
pool & parl
Jeneen Tol
Tliis home r
lorlhree br
must to vieì,'
(res) 519-6i
This home
to public a
bedroo-ms,
hched.gal
yard. R'ooi
Kevin Fergr
-
Lovely 2 b
years ago,
Mike Dowr
Correspondence dated September 7, 2010 from Spriet
Associates regarding "Corinth Pavilion".
Page 90 of 115
,7
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAX'F'REPORT
TO: Mayor & Members of Council DATE: September 8, 2010
FROM: Kyle Kruger, Administrator FILE: Fll
SUBJECT: Waste Recycling Strategy - Continuous Improvement Fund NUMBER: PW20l0-17
Purpose
This report is to recommend proceeding with a Waste Recycling Strategy project and application to the
Continuous Improvement Fund, jointly with the Township of Malahide.
Bacþround
Municipalities across Ontario are being encouraged to find measures to increase the effrciency and
effectiveness of waste recycling programs. Waste Diversion Ontario has identified best practices through
its annual Municipal Data call, and the completion of Waste Recycling Strategies are part of those best
practices.
The Continuous Improvement Fund has developed some resources for preparing these strategies,
including guidebook/templates for municipal use. In addition, the CIF will also provide funding to
municipalities to complete Waste Recycling Plans of 75Yo to a maximum of $15,000, or for joint plans
9}Yoto a maximum of $45,000. A Letter or Agreement with WDO is required to secure such funding.
Staff Comments
A Waste Recycling Strategy would assist the municipality in identifring our needs and goals and
implementing future initiatives. With the current waste collection contract expiring in June 201I, it
would be beneficial to develop such a strategy prior to issuing any tenders. Additionally, Municipalities
without such a recycling strategy/plan will have their annual blue box funding from the WDO reduced.
As there currently is no Municipal Staff in-house with the necessary qualifications to develop such a
Waste Recycling Plan, staff have sought initial estimates for consulting services to complete a plan.
Initial estimates for an individual plan are in the range of $20,000 to $25,000. As well, arrangements
may be possible for the municipal portion (not financed by grants), to be ofÊset by "in-kind" works.
Staff have also held preliminary discussions with other Elgin County municipalities regarding a joint
plan/project. Malahide and Central Elgin staff have indicated a willingness to parhrer for such a project,
however, such a partnership has not yet been approved by those respective Councils. Those staff will be
presenting recommendations to their Councils through September also. As such, staff suggest pursuing
the development of a Waste Recycling Strategy, in co-operation with the Township of Malahide and
Municipalþ of Central Elgin.
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #7 - Promote excellence in environmental stewardship
.../ continued
Staff Report PW2010-17 regarding Waste Recycling Strategy -
Continuous Improvement Fund.
Page 91 of 115
Recommendations
That Staff be authorized to proceed with finalizing arrangements with the Township of Malatride and
Municipality of Central Elgin for a joint Waste Recycling Plan project; subject to their concurrence to
proceed with such a partnership; and
That Staff be authorized to proceed with an application to the Continuous Improvement Fund for a
Waste Recycling Planproject; and
That Staffbe authorized to call for proposals for a Consultant to develop a Waste Recycling Plan for the
municipal blue box recycling progftrm, jointþ with the Township of Malahide and Municipality of
Central Elgin subject to their concuffence to proceed in partnership with Bayham.
Staff Report PW2010-17 regarding Waste Recycling Strategy -
Continuous Improvement Fund.
Page 92 of 115
,,-ì\-l
t
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORANDT]M
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Recovered Cemetery Marker Foundations - Glen Erie Line
DATE: September 10, 2010
FILE: ;t-l?
As Council will recall, a number of cemetery marker bases were recovered during recent bank
stabilization works along Glen Erie Line. Volunteers transported these bases to the Estherville Cemetery
site.
Staff have done a quick examination of the 19 bases recovered, and 7 have surnames inscribed. The
remaining 12 do not appear to have any identification/information (staff though have not lifted the bases
at the current location to examine all sides).
The seven names identihed are:
. Backhouse
. McConnell
. Haines
. Merrill
. Saxton
. Snellgrove
. Hollywood (though only the letters "OOD" are
present)
All of the identified names are consistent with surnames recorded on markers in the Estherville Cemetery.
Therefore, it appears that placement of these bases within Estherville cemetery would be consistent.
Staff did also take the step of consulting with the local genealogical society. A representative also
suggested that any markers or bases that have surnames on them be placed somewhere within the
cemetery grounds.
In regard to the various bases that do not have any names inscribed, staff are unsure of the merits of
placement of these within the cemetery. Similarly, there are approximately 57 markers that have been
recovered by volunteers and placed around the existing cairn area. Again, though some of these have
some inscriptions, they do not identifr any names or other historical information (ie: simply have "Father"
or similar designation inscribed).
Assuming that Council would like to place all of these monuments and markers displayed within the
Estherville Cemetery area, Public Works staff have drafted the attached sketch of a potential layout, for
consideration. The display would be on a simple gravel base, with some form of plaque outlining
information (content to be determined).
Staff Memorandum regarding Recovered Cemetery Marker
Foundations - Glen Erie Line.
Page 93 of 115
Staff Memorandum regarding Recovered Cemetery Marker
Foundations - Glen Erie Line.
Page 94 of 115
THE CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: September 13,2010
FROM: LyndaMillard, Clerk FILE: C07
SUBJECT: Compliance Audit Committee Appointments NUMBER: C2010-11
PURPOSE
To recommend the appointment of members to the Joint Elgin Municipal Elections Compliance
Audit Committee.
BACKGROUND
In accordance with new Section 81.1 of Municipal Elections Act, 1996(MEA), Council passed
By-law 2010-058 establishing the mandatory Municipal Elections Compliance Audit Committee
and the terms of reference on June 17,2010.
The terms of reference provides for a committee composed of three (3) to seven (7) members.
COMMENTS
Joint eflorts have been made by municipal staffin seeking suitable appointees to the committee.
Advertisernents were placed and professionals such as auditors, accountants, lawyers, academics
and other individuals having a familiarity with municipal election campaign financing rules were
solicited.
As efforts within Elgin County resulted in establishing only two applicants, interested appointees
to the City of St. Thomas, City of London, Middlesex and Oxford County municþalities were
also approache.d. The two Elgin applicants and three solicited by the City of London are listed
and are recommended for appointment.
o I)r. Tim Cobban - is an Assistant Professor for the Department of Political Science at The
University of Western Ontario. He has aPhD inpolitical science and teaches in the Master of Public
Administration program. He is very familiar with the Municipal Elections process.
o Patricia Miller - is a Barrister & Solicitor, currentþ practicing as Legal Counsel in Oxford
County. Her legal training and experience included many aspects of municipal law. She has knowledge
and experience with working during provincial and municipal elections.
o Çhristene Scrimgeour - is a Chartered Accountant and is familiar with the Municipal Act and the
Municipal Elections Act. She is an auditor for a number of the municipalities.
. Amandeep Taneja - is a Senior Financial Advisor with the CIBC Imperial Service, with
knowledge in financial business maragement, auditing and compliance requirements. He has completed
the CGA Advanced 4ü Level, as well as other accounting and finance prograrns.
. Andrew Wright - is a lawyer at Siskinds LLP, in London. He specializes in Municipal Law. He
is very familiar with the legislative requirements as they pertain to Municipal Elections.
Staff Report C2010-11 regarding Compliance Audit Committee
Appointments.
Page 95 of 115
Report C201,0-Il
RECOMMENDATION
(TIIAT StaffReport C2010-11 be received;
AND THAT By-law 2010-087, being a by-law to appoint Patricia Miller, Amandeep
Taneja, Ändrew WrighÇ Christine Scrimgeour and Dr. Tim Cobban to the Municipal
Election Compliance Audit Committee for the 2010 Municþat Election, as required by the
Municipal Elections AcÇ 2006, as amended, be presented to Council for enactment."
Strategic Plan Goals:
Goal # I Practice responsible financial management
Goal # 3 Create a positive business atmosphere
Goal# 4 Be dedicated to service excellence
Respectfully submitted
Attach: F,lL20l0-087
-2-
Reviewed by
Millard, Clerk
Staff Report C2010-11 regarding Compliance Audit Committee
Appointments.
Page 96 of 115
THE CORPORATION OF'THE MI]NICIPALITY OF BAYHAM
BY-LA\il 2010-087
Being a By-law to appoint mernbers to the Elgin Municipal Election Joint Compliance Audit
Committee in accordance with Sections 81 and 8l.l of the Municipal Electíons Act, 1996, as
amended
TWHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides
that amunicþal power shall be exercisedbyby-law;
AND WHEREAS section 9 of the Municipal Act, 2001 provides that a municipalityhas the
capacity, rigþts, powers and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS subsection 10(1) of the Municþal Act, 2001 provides that amunicipalitymay
provide any service or thing that the municipality considers necessary or desirable for the public;
AND WHEREAS section 81.1(1) ofthe Municipal Elections Act 2006, as amended requires
Council to establish a Compliance Audit Committee;
AND WHEREAS by By-law 2010-058 Council did establish the Terms of Reference for a
Compliance Audit Committee;
AND WHEREAS Council is desirous to appoint members to the Compliance Audit Committee
in accordance with Section 270 of theMunicipal Act, 2001 with respect to the manner in which
the municipality wilt try to ensure that it is accountable to the public for its actions and that its
actions are tansparent to the public;
AND WHEREAS the Council of the Corporation of the Municipality of Bay,ham deems it
expedie,nt to appoint such persons by byJaw;
THT'REF'ORE THE COUNCIL OF'THT'. CORPORATION OF'THF' MT]MCIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. TIIAT the following persons be and are hereby appointed to act as me,mbers of the Elgin
Municipal Election Joint Compliance Audit Committee for the term December l, 2010 to
Novernber 30,2014: Patricia Miller, Amandeep Taneja" Andrew Wright, Christene Scrimgeour,
and Dr. Tim Cobban.
2. TIIAT this byJaw shall come into and take effect as ofthe date of its final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS I6TH DAY
OF SEPTEMBER 2O1O
MAYOR CLERK
Staff Report C2010-11 regarding Compliance Audit Committee
Appointments.
Page 97 of 115
Page 98 of 115
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LA\ry 2010-087
Being a By-law to appoint members to the Elgin Municipal Election Joint Compliance Audit
Committee in accordance with Sections 81 and 81.1 of the Municipal Elections Act, 1996, as
amended
WHEREAS subsection 5(3) of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides
that a municipal power shall be exercised by byJaw;
AND \VHEREAS section 9 of the Municipal Act,200l provides that a municipality has the
capacity, rights, powers and privileges of a natural person for the purpose of exercising its
authority under this or any other Act;
AND WHEREAS subsection 10(l) of the Municipal Act,200l provides that amunicipalitymay
provide any service or thing that the municipality considers necessary or desirable for the public;
AND WHEREAS section 8l.l(1) of the Municipal Elections Act,2006, as amended requires
Council to establish a Compliance Audit Committee;
AND WHEREAS by ByJaw 2010-058 Council did establish the Terms of Reference for a
Compliance Audit Committee;
AND \MHEREAS Council is desirous to appointmembers to the Compliance Audit Committee
in accordance with Section 270 of the Municþal Act,200l with respect to the manner in which
the municipality will try to ensure that it is accountable to the public for its actions and that its
actions are transparent to the public;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
expedient to appoint suchpersons byby-law;
TIIT'REFORE THE COT]NCIL OF TIIE CORPORATION OF THF' MT]MCIPALITY OF
BAYHAM ENACTS AS FOLLOWS:
1. THAT the following persons be and are hereby appointed to act as me,rnbers of the Elgin
Municipal Election Joint Compliance Audit Committee for the term December 1, 2010 to
November 30,2014: Patricia Miller, Amandeep Taneja, Andrew Wright, Christene Scrimgeour,
and Dr. Tim Cobban.
2. THAT this by-law shall come into and take effect as of the date of its final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS I6M DAY
OF SEPTEMBER 2O1O
MAYOR CLERK
By-Law 2010-087 A By-law to appoint members to the Elgin
Municipal Election Joint Compliance Audit Committee
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By-Law 2010-088 A By-law to authorize the execution of a
site plan agreement (Dygos)
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By-Law 2010-088 A By-law to authorize the execution of a
site plan agreement (Dygos)
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site plan agreement (Dygos)
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LÄ\il NO. 2010-089
A BY.LA\il TO CONF'IRM ALL ACTIONS OF
THE COUNCIL OF THE CORPORATION OF
THE MUNICIPALITY OF BAYHAM F'OR THE
REGULAR MEETING HELD SEPTEMBER 16,2010
WIIEREAS under Section 5 (1) of the MunicipalAct,2001 S.O. 2001, Chapter 25,the powers
of a municipal corporation are to be exercised by the Council of the municipality;
AI\D \üHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by byJaw;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deerns it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF TIIE CORPORATION OF THE MUNICIPALITY
OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held September 16,2010 is hereby adopted
and confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do all things necessary to give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AI\D THIRD TIME and fìnally passed this 16th day of
September,2010.
MAYOR CLERK
By-Law 2010-089 A By-law to confirm all actions of Council Page 115 of 115