HomeMy WebLinkAboutApril 16, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, April 16, 2009
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a Minutes of the regular meeting of council held March 26, 2009.
(b Minutes of the regular meeting of council held April 2, 2009.
(c Added Item(s)
4.DELEGATIONS
(a 7:05 p.m. - Wanda Hoshal regarding Estherville cemetery
Item 9(i)
(b 7:20 p.m. - Jan Collins on behalf of the Vienna Skate Board Park Committee
regarding Library building, services and Vienna downtown revitalization
5.INFORMATION ITEMS
(a Copy of resolution passed by Tay Valley Township regarding "Fisheries management"
File: C10
(b Correspondence dated April 3, 2009 from Elizabeth Ball regarding noise complaint
along with letter of response from By-Law Enforcement Officer.
File: C13
7-26
27-33
35
37-40
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Council Agenda April 16, 2009
Page
5.INFORMATION ITEMS
(c Correspondence dated April 3 and 9, 2009 from Association of Municipalities of
Ontario regarding "Energy Minister Extends Deadline for Public Sector Regulated
Price Plan Eligibility" and "AMO Position on Bill 150, Green Energy and Green
Economy Act".
File: A16
(d Long Point Region Conservation Authority Board of Directors minutes of Annual
General Meeting held February 27, 2009.
File: A16
(e Bayham Historical Society minutes of meeting held March 12, 2009.
File: C06
(f Elgin Group Police Services Board minutes of meeting held March 11, 2009.
File: C06
(g Correspondence dated April 3, 2009 from Ministry of Tourism regarding 2009
Ontario Budget.
File: A16
(h Correspondence dated March 2009 from Ministry of Citizenship and Immigration
regarding "Lincoln M. Alexander Award 2009".
File: M02
(i Correspondence dated April 6, 2009 from Tourism London regarding "Annual
General Meeting".
File: A01
(j Lake Erie Region Source Protection Committee mintues of meeting held February 5,
2009.
File E00
(k Correspondence dated March 31, 2009 from Stewardship Ontario regarding
"Industry's 4th contribution to the Municipal Blue Box Recycling Program for 2008".
File: E07
(l South West Local Health Integration Network highlights of meetings held during
March 2009.
File: A01
(m Correspondence dated April 8, 2009 from HELP Clean Water regarding "$150
Million HELP Clean Water project a go".
File: M07
41-44
45-48
49-52
53-57
59-60
61
63
65-74
75
77
79
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Council Agenda April 16, 2009
Page
5.INFORMATION ITEMS
(n Museums Bayham minutes of meeting held April 8, 2009.
File: C06
(o Surveyor's Real Property Report regarding "Get to Know Your Property".
File: A01
(p Correspondence dated April 11, 2009 from Susan Start regarding "Estherville
Cemetery".
File: C13
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a Staff Report D2009-13 regarding Schafer Consent Applications E17, E18, E19/09.
File D10.09
(b Staff Report D2009-14 regarding Daniel Road Use Agreement.
File: L04
(c Staff Report D2009-15 regarding Road Access and Water/Sewer Services Permit
Policy and Procedures.
File: A09
7.ROADS, AGRICULTURE & DRAINAGE
(a Staff Report DR2009-002 regarding Petition for Drainage from Abraham Peters.
File: E09
(b Staff Report PR2009-10 regarding Road Closure Application - Concession 5 and
South Gore.
File: T09
(c Staff Report PR2009-09 regarding Designation of Lands as Part of Road System -
Carson Line.
File: L07
(d UNFINISHED BUSINESS - Staff Report PW2009-01 regarding Mail Box By-Law
and insurance coverage (deferred from April 2, 2009)
81-84
85-88
89-90
91-113
115-120
121-125
127-130
131-134
135-137
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Council Agenda April 16, 2009
Page
7.ROADS, AGRICULTURE & DRAINAGE
(e Staff Report PW2009-06 regarding By-Law #58 Landscaping Services.
File: L04
(f Staff Report PW2009-07 regarding Street Lighting Locations.
File: U13
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a Building Permit Report for the month ending March 31, 2009.
File: P10
(b Staff Report P2009-014 regarding Emergency Management Program First Quarter
Report.
File: P16
(c Staff Report P2009-011 regarding Port Burwell Fire Station Renewal.
File: P16
9.FINANCE, ADMINISTRATION & PERSONNEL
(a Cheque Register being Cheque #6212 to Cheque #6310 inclusive, totaling
$205,563.73 and Payroll Disbursements for the period ending April 5, 2009 totaling
$47,677.77.
(b Staff Report F2009-23 regarding Rates and Fees.
File: F11
(c Staff Report F2009-24 regarding Financial Report.
File: F03
(d Staff Report F2009-20 regarding Budget 2009.
File: F05.09
(e Municipal Assistance Applications Summary - 2009 (as amended) spreadsheet and
Value of Community Centre Fee Waivers spreadsheet.
File: F11
(f Staff Report F2009-31 regarding Building Canada Fund Agreement.
File: F05
139-152
153-154
155
157-158
159-162
163-175
177-179
181-218
219-229
231-234
235-274
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Council Agenda April 16, 2009
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(g Staff Report H2009-07 regarding Performance Appraisal Program.
File: H
(h Staff Report C2009-05 regarding 2010 Election Items.
File: C07
(i Correspondence dated April 13, 2009 from Wanda Hoshal regarding "Delegation to
Duscuss Current Situation in Estherville".
File: S09
(j Correspondence received from Bayham Historical Society regarding letterhead for the
Historical Society.
File: C13
(k Request from Tammy Thiessen to hold a wedding at the Port Burwell Memorial Park
on August 15, 2009 with approximately 200 - 250 guests.
(l Staff Report C2009-006 regarding Cemetery Care Services.
File: L04
10.ENVIRONMENT
(a Staff Report E2009-005 regarding MOE Drinking Water System Inspection Report.
File: E03
(b Correspondence dated March 26, 2009 from Elgin Area Primary Water Supply
System regarding "Elgin-Middlesex Pumping Station 2008 - Aylmer Secondary
Water Supply System Compliance Report". (full report available at the office of
Clerk)
File: E08
(c Correspondence dated March 31, 2009 from Elgin Area Primary Water Supply
System regarding "Development of Regulations and Implications for the Lake Huron &
Elgin Area Primary Water Supply Systems".
File: E08
(d 2008 Year End Financial Statements for the Elgin Area Primary Water Supply
System.
File: E08
275-285
287-288
289
291
293-302
303-359
361
363-367
369-381
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Council Agenda April 16, 2009
Page
11.COMMITTEE OF THE WHOLE
(a In Camera.
(b Out of Camera.
12.BY-LAWS
(a By-Law 2009-044 A By-Law to regulate the erection, construction and use of
mail boxes (deferred from Apr 2)
(b By-Law 2009-052 A By-law to assume and establish lands (Carson Line)
(c By-Law 2009-053 A By-law to authorize the execution of an agreement (Daniel)
(d By-Law 2009-054 A By-law to authorize the execution of an agreement
(Building Canada Fund)
(e By-Law 2009-055 A By-law to further amend By-law 2005-102 (Rates and Fees)
(f By-Law 2009-057 A by-law to authorize the execution of an agreement
(Cemetery Care Services)
(g By-Law 2009-058 A By-law to authorize the execution of an agreement
(Landscape Services)
(h By-Law 2009-056 A By-law to confirm all actions of Council
13.ADJOURNMENT
(a Adjournment
383-385
387
389-393
395
397
399
401
403
Page 6 of 403
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, March 26, 2009
7:00 p.m.
7:30,7240 & 7:50 p.m. - Public Meetings - Planning (Zoning)
Notice of Intent to Pass a By-Law for Road Closure Lots 10 & 11, Conc. 8
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, March 28,
2009 in the Council Chambers. Present were Deputy Mayor Cliff Evanitski, Councillors Mark
Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard.
Mayor Lynn Acre was absent. Planning Co-ordinator Margaret Underhill and Water Wastewater
Superintendent Ed Roloson were in attendance to persent their respective reports.
1. CALL TO ORDER
Deputy Mayor Evanitski called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a)
Minutes of Budget meeting held Tuesday, March 3, 2009.
2009-1 30
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the Budget meeting held March 3, 2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of council held March 5, 2009.
2009-131
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT minutes of the regular meet¡ng of Council held March 5,
2009 be approved as circulated."
CARRIED UNANIMOUSLY
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Council Minutes
(c) Minutes of the Special meeting held March 9,2009.
2009-132
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
March 26,2008
"THAT the minutes of the Special meeting of council held March 9,
2009 be approved as circulated."
CARRIED UNANIMOUSLY
(d) Minutes of the Budget meeting held March 9, 2009.
2009-1 33
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the Budget meeting held March 9, 2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(e) Added ltem(s)
No items were added to the agenda
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding new burial information (not available
at time of printing)
Mrs. Hoshal questioned whether the cemeteries regulation branch had
confirmed attendance at the Estherville cemetery.
The Administrator advised that his correspondence had been received
however, the representative at the Cemeteries Regulations Unit is out of
the office until April 15th.
Due to her lack of new information Mrs. Hoshal requested that Council
permit a presentation by Ms. Mae Leonard who had conducted a
dowsing investigation at the Estherville site earlier in the day. Council
consented.
Ms. Leonard provided a brief outline of her dowsing ability and
experiences. She noted that dowsing is used by the OPP and RCMP to
assist in finding missing persons and ammunition storage tunnels.
She reviewed her dowsing findings at the Estherville site, through maps
and drawings identifying approximately 289 graves in the official part of
the cemetery. She identified 13 rows of graves facing south. She also
identified the location of the former Baptist church, an 80' x 40' drive
shed, two smallseparate areas where negro and white burials had taken
place, and a large burial area next to the road, all on the adjoining
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Page 8 of 403
Council Minutes March 26,2008
property. She noted that the blacks were buried facing east behind the
drive shed. As well, she suggested that soildisturbances were evident in
the cemetery and on the property around where the new barn has been
built.
Ms. Leonard circulated two aerial photos and an old picture of cemetery
monuments in disrepair. By considering the picture, the direction of
sunlight indicated it was taken between 1:00 and 1:30 in the afternoon.
With the identifying fence and utility pole landmarks, it is believed to be
that of the Estherville cemetery prior to monument relocation and repair.
Ms. Leonard noted that although there are no native burials in the site,
there is an lndian burial ground nearby within the Plank Road allowance.
She submitted photographs taken earlier in the day to the Clerk.
(b) 7:15 p.m. - lsaac Froese regarding temporary housing for labourers ltem
e.1(b)
Mr. Froese advised that a US company has expanded the contracted
acreage for cucumber crops. As a result, growers have a need for more
temporary housing (approximately 6 months annually), for the migrant
Mexican farm workers needed to harvest these crops. He suggested that
Council consider requirements similar to Norfolk County for a solution.
(c) 8:05 p.m. - Doug Lester, Otter Valley Chamber of Commerce regarding
Dredging Application process
Mr. Lester reported that dredging would not be able to proceed at this
time. He added that $17,000 had been raised. He noted that ice
movement had created a depth of 11' at the end of the pier. Noting that
further out there may be only 1/r' depth, he added that soundings will
continue.
(d) 8:15 p.m. - Mary Taylor regarding Vienna library closure ltem 9(b)
Ms. Taylor noted her concern regarding the loss of services and an
historic landmark with the closure of the Vienna Library proposed by
Elgin County. She suggested many of the local school children would
suffer from the loss of library availability in Vienna. She encouraged
Council to make an effort to save the remains of local services and
history.
(e) 8:30 p.m. - Ryan Cox, OPP Detachment Commander, lan Chapel, Staff
Sergeant and John Wilson, Police Services Board regarding 2009
Annual Report and PSB Budget ltem 8(b)
Mr. Wilson presented the 2009 Police Services Budget. He noted
the 2008 reconciliation resulted in a credit of $45,541.
R. Cox presented his 2008 annual repoft. He noted that the jury
selection for the Bandito murder trial was nearly complete and
would start soon in London. He noted that these costs are being
spread over the Elgin Group.
I. Chapel presented the 2009 Business Plan. He noted the
importance of using the statistics count over the previous two year
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Council Minutes March 26,2008
term to determine the crime trend and plan counter actions.
5. INFORMATION ITEMS
(a) Copy of Resolution passed February 11,2009 by the City of Greater
Sudbury regarding "Regulation and Provision of Resources to Monitor
Retirement Homes". File: C10
(b) Copy of Resolution passed March 10, 2009 by the Municipality of South
Bruce regarding funding to Ontario Conservation Authorities. File: C10
(c) Correspondence dated March 5, 9, 13, 17 and 20, 2009 from
Association of Municipalities of Ontario regarding "Pedestrian-Focused
Commu n ities Events for M unicipal ities", "Pesticides Ba n", "Province
Hosting Workshops on Renewable Energy Approval Process Proposed
in Bill 150 (Green Energy Act)", "Federal Rules changed for Building
Canada Fund Projects with Provincial Environmental Assessments u nti I
2011" and "Province Announces Poverty Reduction Measures: New
Housing Funding and lncrease to Provinically Funded Ontario Child
Benefit". File:401
(d) Correspondence dated March 4,2009 from Ontario Good Roads
Association regarding "Ontario's Cosmetic Pesticides Ban WillTake
Effect This Spring". File: 401
(e) Correspondence from LocalAuthority Services Ltd. regarding "LAS
Launches The Municipal Energy Performance Benchmarking Project".
File: F12
ln response to a question about the LAS program, staff advised that the
municipality would be participating in the Energy Performance
Benchmarking Project beyond the three buildings already assessed by
Stantec.
(f) Minutes of Bayham Historical Society meeting held February 12,2009.
File: C06
(g) Minutes of Bayham Health & Safety Committee meeting held February
27 ,2009. File: C06
(h) Minutes of Museums Bayham meeting held March 11,2009. File: C06
(i) Correspondence dated January 2009 from FUNdraising Friday
Committee regarding "Walk Across Canada in a Day - Friday, May 1st,
2009". File:A01
Ü) "UPDATE" dated February 2009 from Ministry of MunicipalAffairs and
Housing. File:A16
(k) Correspondence received March 3, 2009 from Polaris lnstitute regarding
"Encouraging the consumption of tap water over bottled water". File: 401
(l) Correspondence dated March 4,2009 from Canada Border Services
Agency regarding "Document requirements to enter the United States by
land and water". File:A16
(m) Correspondence dated March 2,2009 from Elgin County Rural lnitiatives
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Council Minutes March 26,2008
Committee "Snow clearing at the Canada Post community mailboxes".
File:416
(n) Correspondence dated March 2,2009 from County of Elgin regarding
"The Cost and lmplementation Schedule of the New AODA Standards".
File:416
(o) Correspondence dated March 2,2009 from Ontario Small Urban
Municipalities regarding "2009 OSUM Conference & Trade Show". File:
404
(p) Correspondence dated March, 2009 from Minister Responsible for
Seniors regarding "2009 Senior of the Year Awards". File: A16
(q) Corespondence received March 10, 2009 from Senior Vice-President,
Corporate Social Reponsibility, Canada Post regarding "The 2009
Canada Post Community Literacy Awards". File: M02
(r) Correspondence from Parks Canada regarding "National Historic Sites
of Canada Cost-Sharing Program". File: A16
(s) Correspondence dated March 2, 1009 from Municipality of Thames
Centre regarding "Municipal lmpact - Collapse of Recycled Materials
Commodities Market". File: A1 6
(t) Correspondence dated March 16, 2009 from Ministry of Energy and
lnfrastructure and Ministry of Agriculture, Food and Rural Affairs
regarding "OSWAP-2 funding". File: F11
(u) Correspondence dated March 16, 2009 from Ministry of MunicipalAffairs
and Housing regarding "Earth Hour". File:416
(v) Correspondence dated March 16, 2009 from Ministry of the Environment
and Ministry of Natural Resources regarding "lmplementation of the Great
Lakes - St. Lawrence River Basin Sustainable Water Resources
Agreement". File:416
(w) Correspondence dated February 6, 2009 from Statistics Canada
regarding "Data warehouse about small and medium enterprises". File:
A16
(x) Correspondence received March 17,2009 from Coaches Association of
Ontario regarding "Ontario Coaches Week". File:A01
(V) Correspondence dated March 9, 2009 from Hydro One Networks lnc.
regarding "Hydro One 2008 Delivery Rate Changes". File: E06
2009-134
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT information items 5(a)through 5(y) be received for
information."
CARRIED UNANIMOUSLY
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Resolution for lnformation ltem 5(b)
2009-1 35
Moved by Councillor W Casier
Seconded by Councillor M Taylor
March 26,2008
"THAT the Council of the Municipality of Bayham supports the
resolution #M09-099 of the Municipality of South Bruce passed
March 10, 2009 regarding Gonservation Authority provincial
funding."
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
1. CORRESPONDENCE & REPORTS
(a) Request from lsaac Froese regarding "Temporary Housing for
Labour". File: C13
2009-1 36
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT request from lsaac Froese regarding "Temporary
Housing for Labour" be received;
AND THAT the issue be forwarded to the Municipal/ Bayham
Chamber of Commerce Municipal Liason Committee for
comment."
CARRIED UNANIMOUSLY
(b) Correspondence dated March 2,2009 from lBl Group regarding
"Green Energy Act 2009 Review". File: D08
2009-137
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Correspondence dated March 2,2009 from lBl Group
regarding "Green Energy Act 2009 Review" be received for
information."
CARRIED UNANIMOUSLY
(c) Staff RepoftD2009-12 regarding Schwartz Consent Application
E15/09. File: D10
2009-1 38
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
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"THAT Staff Report D2009-12 regarding Schwartz Consent
Application E15/09 be received;
AND THAT Gouncil recommends to the Elgin County Land
Division Committee that severance application El5/09,
submitted by Samuel and Mary Schwartz, be approved subject
to:1. copy of a final survey provided to the municipality
2. $500 cash-in-lieu parkland dedication fee
3. apportionment of assessment for drainage as per the
Drainage Act, as required4. rezoning of both retained and severed parcels
5. Road Access permit, as required."
Councillor Taylor noted his opposition to decisions made
based on assessment mapping not necessarily being correct
and requested a recorded vote.
ln Favour
Gouncillor Gasier
Deputy Mayor Evanitski
Gouncillor Ketchabaw
Opposed
Gouncillor Taylor
Motion Carried on a vote of 3 to 1 in favour
2. PUBLIC MEETING
2009-1 39
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Gouncil meeting be adjourned in order to hold a Public
Meeting pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meetinq 7:30 p.m.
(a) 7:40 p.m. (due to delegation time overrun) Rezoning Application:
to change the zoning on a 0.56 hectare (1.4 acre) parcel from
Agricultural (41) zone to the Rural Residential (RR) Zone
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Council Minutes March 26,2008
submitted by Bill Rimnyak.
2. Declaration of Pecuniarv lnterest and the General Nature Thereof
None
3. Staff Presentation
(a) Staff Report D2009-09 was presented by the Planning Co-
ordinator. She advised that no written comments or concerns
from the public had been received.
File D14
4. Public Comments
None
5. Council Comments and Questions
Councillor Ketchabaw requested the resolution reflect "Special
Agriculture (A-2).
6. Adiournment
(a) Adjournment of Public Meeting
2009-140
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 7=52."
CARRIED UNANIMOUSLY
7. Disposition of ltem
(a) Disposition of ltem
2009-141
Moved by Councillor Casier
Seconded by Councillor Ketchabaw
"THAT Staff Report D2009-09 regarding Rimnyak Rezoning
Surplus Dwelling be received;
AND THAT the zoning of those lands located at7057 Plank
Road in Concession 4 Part Lot 15 owned by Bill Rimnyak,
subject to Elgin County Land Division Consent Application
E98/08 severed parcel, be changed from Agricultural (41)to
Rural Residential (RR) Zone and retained parcelto Special
Agriculture (42) to permit the severance of a surplus farm
dwelling;
AND THAT Zoning By-law 2568-2009 be presented for
enactment."
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Council Minutes March 26,2008
Councillor Taylor noted his opposition to decisions made
based on assessment mapping nof necessarily being
correct and requesfed a recorded vote.
In Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
3. PUBLIC MEETING
2009-142
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned in order to hold a Public
Meeting pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meetinq 7:40 p.m.
(a) 7:54 p.m. - Rezoning Application to change the zoning on a 56
hectare (138 acre) parcelfrom Agricultureal (41-A) zone to
Agricultural (41) zone submitted by Samuel and Mary Schwartz.
2. Declaration of Pecuniarv lnterest and the General Nature Thereof
None
3. Staff Presentation
(a) Staff Report D2009-10 regarding Swartz Rezoning was
presented by the Planning Co-ordinator. She advised that no
written comments or concerns from the public had been received.
4. Public Comments
None
5. Council Comments and Questions
None
6. Adiournment
(a) Adjournment of Public Meeting
2009-143
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
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"THAT the Public Meeting be adjourned at 7:57 p.m."
CARRIED UNANIMOUSLY
7. Disposition of ltem
(a) Disposition of ltem
2009-144
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report D2009-10 regarding Schwartz
Rezoning be received;
AND THAT the zoning of those lands located at 53609 Eden
Line in Concession I Part Lots I & 2 owned by Samuel and
Mary Schwartz, subject to Elgin County Land Division
Consent Application El5/09, be changed from Agricultural
(41-A) to Agricultural (41) Zone to permit the severance of a
farm parcel;
AND THAT Zoning By-law 2569-2009 be presented for
enactment."
Councillor Taylor noted his opposition to decisions made
based on assessment mapping not necessarily being
correct and requesúed a recorded vote.
ln Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
4. PUBLIC MEETING
2009-145
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the Gouncil meeting be adjourned in order to hold a Public
Meeting pursuant to the provisions of the Planning Act."
CARRIED UNANIMOUSLY
1. Public Meetinq 7:50 p.m.
(a) 7:58 p.m. - Rezoning Application to change the zoning on a 0.46
acre parcel of land from Special Agricultureal (A2)Zone to the
Rural Residential (RR)Zone submitted by Nez Farms Limited.
2. Declaration of Pecuniarv lnterest and the General Nature Thereof
None
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Council Minutes
3. Staff Presentat¡on
March 26,2008
(a) Staff Report D2009-11 regarding Nez Farms Limited Rezoning
was presented by the Planning Co-ordinator. She advised no
written comments or concerns from the public had been received.
File: D14
4. Public Comments
None
5. CouncilGomments and Questions
None
6. Adiournment
(a) Adjournment of Public Meeting
2009-146
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the Public Meeting be adjourned at 8:03 p.m."
CARRIED UNANIMOUSL
7. Disposition of ltem
(a) Disposition of ltem
2009-147
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report D2009-11 regarding Nez Farms Limited
Rezoning be received;
AND THAT the zoning of those lands located in
Concession 3 Lot 22 owned by Nez Farms Limited, subject
to Elgin Gounty Land Division Consent Application El4109,
be changed from SpecialAgriculture (42) to Rural
Residential (RR) Zone to premit the severance of a parcel to
add to an existing adjacent residential lot;
AND THAT Zoning By-law Z,570-2009 be presented for
enactment."
Councillor Taylor noted his opposition to decisions made
based on assessment mapping not necessarily being
correct and requesfed a recorded vote.
ln Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
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Council Minutes March 26,2008
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
7. ROADS. AGRICULTURE & DRAINAGE
(a) Notice of lntent to Pass Road Closure By-Law Staff Report PR2009-07
regarding Road Closure Application - Lots 10 and 1 1 , Concession 8.
File: T09
The Report was presented by the Administrator. He advised that no verbal or
written comments had been received from any persons claiming their lands would
be prejudicially affected by the closure. There were no verbal public or Council
comments.
2009-148
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report PR2009-07 regarding Road Closure
Application - Lots l0 and 11, Concess¡on 8 be received;
AND THAT By-law No. 2009-032, being a by-law to stop up, close
and convey part of the road allowance between Lots 10 and I l,
Concession 8, designated as part I and2 on Plan 11R-9042, be
presented to Gouncil for enactment."
Councillor Taylor noted his opposition to decisions made based on
assessrnent mapping not necessarily being correct and requested
a recorded vote.
ln Favour Opposed
Councillor Casier Councillor Taylor
Deputy Mayor Evanitski
Councillor Ketchabaw
Motion Carried on a vote of 3 to 1 in favour
(b) Notice of Project lmplementation issued February 2,2009 by the County
of Elgin regarding "Black Bridge Replacement Over Little Otter Creek".
File:T04
2009-149
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Notice of Project lmplementation issued February 2,2009
by the County of Elgin regarding Black Bridge Replacement Over
Little Otter Creek be received for information."
CARRIED UNANIMOUSLY
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Page 18 of 403
(c)
Council Minutes March 26,2008
Copy of Resolution passed by the Municipality of Middlesex Centre on
February 4,2009 regarding "Department of Fisheries and Oceans
Requirements pertaining to Drainage Works and Bridge Reconstruction".
File: C10
2009-1 50
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT copy of Resolution passed by the Municipality of
Middlesex Centre on February 4,2009 regarding Department of
Fisheries and Oceans Requirements pertaining to Drainage Works
and Bridge Reconstruction be received;
AND THAT the Gouncil of the Municipality of Bayham supports the
resolution.:
CARRIED UNANIMOUSLY
Event Road Closure Request Form from Straffordville Community
Committee regarding "Watermelon Fest". File: R06
2009-1 51
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the Event Road Glosure Request Form from Straffordville
Community Gommittee regarding Watermelon Fest be received;
THAT Council grants permission to use municipal streets within
Straffordville for parade purposes;
THAT Old Chapel Street south from Heritage Line to Plank Road
be closed during the parade;
THAT Gouncil requests permission from the County of Elgin to
use Plank Road from Third Street, south to Heritage Line and
Heritage Line west to the Bayham Community Centre on Saturday
August 29,2009 between 9:30 and 11:00 a.m. during the Parade in
Straffordville subject to the organizers:tr providing the municipality with proof of liability
insurance to cover all events including naming the
municipality as an additional insured;
o obtaining the necessary approvals from the Ontario
Provincial Police and the Bayham Fire Ghief (as per
completion of the Municipal Road Close Notice and parade
route mapping);
THAT the Manager of Public Works be directed to make the
necessary arrangements for traffic control and safety;
AND THAT the clean up of the park area be the responsibility of
Page 13 of20
(d)
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Page 19 of 403
Council Minutes
the organizers."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
March 26,2008
(a) Email correspondence dated March 11,2009 from Doug Lester
requesting "Permission for Contained Fire on Easter Morning".
File: C13
2009-152
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT correspondence dated March 11,2009 from Doug Lester
requesting Permission for Gontained Fire on Easter Morning be
received;
AND THAT the Gouncil of the Municipality of Bayham approves
the use of East Beach for a sunrise service by the Trinity and St.
Luke's Anglican Parish on April l2th subject to the provision of
proof of liability insurance."
CARRIED UNANIMOUSLY
(b) Request from the Calton Community to use the Municipal sign to
advertise Calton Hall CharityAuction. File: C13
2009-1 53
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT the request from the Calton Gommunity to use the
Municipalsign to advertise Galton Hall Charity Auction be
received;
AND THAT approval be granted to use the sign subject to
municipal needs."
CARRIED UNANIMOUSLY
(c) ELGIN Group Police Seruices Board 2008 Annual Report and Ontario
Provincial Police 2009 Business Plan. File P17
2009-154
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Elgin Group Police Services Board 2008 Annual Report
and Ontario Provincial Police 2009 Business Plan be received for
information."
CARRIED UNANIMOUSLY
9. FINANCE. ADMINISTRATION & PERSONNEL
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Page 20 of 403
Council Minutes March 26,2008
(a) Cheque Register being Cheque #6084 to Cheque #6181inclusive,
except Cheques #6130 and #6148 totaling $1,245,661 .24 and Payroll
Disbursements for the period ending March 8, 2009 totaling $50,499.79.
2009-1 55
Moved by E Ketchabaw
Seconded by W Casier
"THAT Cheque Register being Cheque #6084 to Gheque #6181
inclusive, except Cheques #6130 and #6148 totaling
$1,245,661 .24and Payroll Disbursements for the period ending
March 8, 2009 totaling $50,499.79 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated March 20,2009 from Mary Taylor regarding
"Vienna Library closure". File: C13
2009-1 56
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Gorrespondence dated March 20,2009 from Mary Taylor
regarding Vienna Library closure be received for information."
CARRIED UNANIMOUSLY
(c) Staff Report C2009-03 regarding Vienna Library Services. File: R02
Councillor Ketchabaw questioned whether library resources / staff were being re-
allocated. The Administrator suggested that it appears there would be a reduction.
2009-157
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report C2009-03 regarding Vienna Library Services
be received for information."
CARRIED UNANIMOUSLY
(d) Staff Report H2009-04 regarding Amendments to Non-Union Personnel
Policy. File: H
2009-1 58
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report H2009-04 regarding Amendments to Non-
Union Personnel Policy be received;
AND THAT By-Law No. 2009-035 to amend the Non-Union
Personnel Policy be presented to Council for enactment."
CARRIED UNANIMOUSLY
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Page 21 of 403
Council Minutes March 26,2008
(e) Staff Report PR2009-08 regarding Harbour Facilities RFP 2009.
File: 104
2009-1 59
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT Staff Report PR2009-08 regarding Harbour Facilities RFP
2009 be received;
AND THAT By-Law No. 2009-033 to authorize an agreement with
Ron Bradfield, Bradcranex lnc. to operate the municipal Black
Docks, boat launch, and finger docks for 2009 be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(f) Staff Memorandum PW2009-01 regarding Resolution of Council - 106.
File: T00
2009-1 60
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Memorandum PW2009-01 regarding Resolution of
Council - 106 be received;
AND THAT the Gounty of Elgin be requested to consider
pedestrian enhancements on the shoulders of the Vienna hill on
Plank Road as soon as possible."
CARRIED UNANIMOUSLY
(g) Email correspondence dated March 18, 2009 from County of Elgin
requesting waiver of fees for use of the Bayham Community Centre for
public meeting. File: T06
2009-1 61
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT request from Gounty of Elgin requesting waiver of fees for
use of the Bayham Community Centre for public meeting be
received;
AND THAT Council approves the fee waiver request,
AND THAT the County of Elgin be responsible for the cleaning
fees only."
CARRIED UNANIMOUSLY
(h) Staff Report F2009-16 regarding Telus Banking Agreement. File:
F04lL04
2009-162
Moved by Councillor W Casier
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Page 22 of 403
Council Minutes March 26,2008
Seconded by Councillor M Taylor
"THAT Staff Report F2009-16 regarding Telus Banking Agreement
be received;
AND THAT by-law 2009-036 being a by-law to authorize the
execution of an agreement between the Municipality of Bayham
and Telus Gash Management Solutions GP for the provision of
electronic bill Payment seryices be presented to Councilfor
enactment."
CARRIED UNANIMOUSLY
(i) Staff Report F2009-17 regarding Tax Review Agreement. File: F04lL04
2009-1 63
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Staff Report F2009-17 regarding Tax Review Agreement be
received;
AND THAT by-law 2009-037, being a by-law to authorize the
execution of an agreement between the Municipality of Bayham
and R&T Tax Management lnc. for the provision of tax review
services, be presented to Council for enactment."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) 2008 Annual Summary Report for Municipal Water Systems. File: E08
2009-164
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT 2008 Annual Summary Report for Municipal Water Systems
be received for information."
CARRIED UNANIMOUSLY
(b) Staff Report E2009-04 regarding Waste Management Services. File:
E07
2009-1 65
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report E2009-04 regarding Waste Management
Services be received;
AND THAT Council authorize the extension of contracts with
Norfolk DisposalSeruices Limited, forthe provision of weekly
Waste Disposal, Collection of Residential and Gommercialwaste,
bulk collection bins, and for the provision of weekly collection and
disposal of recyclables, as outlined in Report E2009-004, for a
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Council Minutes March 26,2008
per¡od to expire June I ,2011.
AND THAT a by-law be prepared to extend the contracts"
CARRIED UNANIMOUSLY
(c) Staff Report F2009-18 regarding Ontario Small Waterworks Assistance.
File: F05
2009-1 66
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Staff Report F2009-18 regarding Ontario SmallWaterworks
Assistance be received;
AND THAT By-Law No. 2009-041, being a by-law to authorize an
agreement between the Municipality of Bayham and Her Majesty
the Queen in Right of Ontario be presented to Councilfor
enactment."
CARRIED UNANIMOUSLY
MOTION TO EXTEND LENGTH OF MEETING
2009-167
Moved by Councillor M Taylor
Seconded by Councillor W Casier
'THAT in accordance with Section 12 of Procedural By-law 2002-
93, Council shall deal with business until 1l p.m. at its meeting of
March 26,2009."
CARRIED UNANIMOUSLY
II. COMMITTEE OF THE WHOLE
(a) ln Camera.
2009-1 68
Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Gouncil do now rise to enter into an "ln Camera"
Session of Gommittee of the Whole at 10:30 p.m. to discuss:
. litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local
board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the Closed Session Budget meeting held
Tuesday, March 3, 2009.
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Page 24 of 403
Council Minutes March 26,2008
(c) Closed Session minutes of the Regular meeting held Thursday, March 5,
2009.
(d) Closed Session minutes of the Special Closed Session meeting held
Monday, March 9, 2009.
(e) Confidential Report regarding legal matter.
(f) Out of Camera.
2009-1 69
Moved by E Ketchabaw
Seconded by M Taylor
"THAT the Committee of the Whole do now rise from the "ln
Gamera" session at 10:38 p.m."
CARRIED UNANIMOUSLY
12. BY.LAWS
(a) By-Law 2568-2009 A By-Law to further amend Bayham Zoning
By-Law Z456 -2003 ( Ri m nya k)
(b) By-Law 2569-2009 A By-Law to further amend Bayham Zoning
By-Law 2569 -2009 (Schwartz)
(c) By-Law 2570-2009 A By-Law to further amend Bayham Zoning
By-Law 2456-2003 (Nez Farms Limited)
(d) By-Law 2009-032 A By-Law to Stop Up, Close and Convey part of
unopened road allowance (Lots 10 & 1 1 ,
Concession 8)
(e) By-Law 2009-033 A By-Law to authorize the execution of a lease
agreement (Bradfield)
(f) By-law 2009-034 A By-Law to authorize the execution of an
agreement (Walsh)
(g) By-Law 2009-035 A By-Law to amend Bayham By-Law 2002-98
(Non-Union Personnel Policy)
(h) By-Law 2009-036 A By-Law to authorize the execution of an
agreement (Telus Cash Management Solutions)
(i) By-Law 2009-037 A By-Law to authorize the execution of an
agreement (R&T Tax Management)
ü) By-Law 2009-038 A By-Law to establish a tax reduction program
(Heritage Properties)
(k) By-Law 2009-041A By-Law to authorize the execution of an
agreement (Ontario Small Waterworks
Assistance Program - Part2)
2009-170
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Page 25 of 403
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Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'TH AT By-Laws 2568-2009, Z:569 -2009, Z:57 0 -2009, 20 09'0 32, 2009'
033, 2009-034, 2009-035, 2009-036, 2009-037, 2009-038 and 2009-
041 be read a first, second and third time and finally passed."
CARRIED UNANIMOUSLY
(l) By-Law 2009-042 A By-Law to confìrm all actions of Council
2009-171
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
*THAT confirming By-Law 2009-042 be read a first, second and
third time and finally passed."
CARRIED UNANIMOUSLY
I3. ADJOURNMENT
(a) Adjournment
2009-172
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT the Council meeting be adjourned at 10:40 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page2} of20
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Page 26 of 403
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, April2, 2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, Aprj.lZ,
2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard. Public Works Manager Gerry LeMay was in attendance to present his respective
reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF'
None
3. APPROVAL OF MINUTES AND ADDITION OF'AGENDA ITEMS
(a) Minutes of the Budget meeting held March 23,2009.
The Mayor advised that the County had requested a resolution from Council to
support the Vienna Library closure. She inquired whether there was interest in
further discussion. Council declined at this time.
2009-173
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the minutes of the Budget meeting held March 23,2009 be
approved as circulated."
CARRIED UNANIMOUSLY
(b) Added Item(s)
The Clerk advised of the addenda circulated adding item 9e and By-laws 2009-
050 and 2009-051
2009-174
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT in accordance with Section 21 of Procedural Bylaw 2002-93, tn
item regarding potential litigation and discussion regardÍng placement of a
Tulip tree be added to the agenda as items 11(b) and 9(f) respectively.rr
CARRIED UNANIMOUSLY
Page 1 of8
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Page 27 of 403
Council Minutes Ãpril2,2009
4. DELEGATIONS
5. INF'ORMATION ITEMS
(a) Copy of Resolution passed March 9,2009 by the Municipalþ of Grey Highlands
regarding "Removal of local land use planning controls for renewable energy
facilities". File: Cl0
(b) Copy of resolution passed March 10, 2009 by the Council of the Corporation of
the County of Elgin regarding "Egg Farrners of Ontario". File: Cl0
(c) Correspondence dated March 26,2009 from Association of Municipalities of
Ontario regarding "Budget Confirms Offsets for the Cost of PST/GST
Harmonization and Anticipated Infrastructure Stimulus lnvestment" and "lnvitation
to Consult - Great Lakes Vision, Goals and Strategies". File: 401
(d) Special Edition Newsletter dated Winter 2009 from Carolinian Canada regarding
"Species and Habitats at Risk. File: Al6
2009-175
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"TIIAT information items 5(a) through 5(d) be received for information;
AND THAT the resolution from the Municipality of Grey Highlands passed
March 9th be supported.'f
CARRIED UNANIMOUSLY
6. PLANNING. DEVELOPMENT. RECREATION & TOURISM
(a) No Items
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report DR2009-001 regarding Bartley Drain Assessment Schedule.
File: E09
2009-t76
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
TTTHAT StaffReport DR2009-001 regarding Bartley Drain Assessment
Schedule be received;
AND THAT Council of the Municipality of Bayham retain the services of
Spriet Associates to prepare a new assessment schedule for the Bartley
Municipal Drain and that the subject costs be paid by Mr. Abraham
Peters."
CARzuED UNANIMOUSLY
Page 2 of8
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Page 28 of 403
Council Minutes April2,2009
(b) Staff Report PW2009-01 regarding Mail Box By-Law. File: 409
In response to concerns raised regarding potential conflict with Canada Post
jurisdiction, the Public Works Manager advised that his main concern is driver
safety and mitigation of potential for municipal liability. Staff was directed to confer
with the insurer for clarification.
2009-r77
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
f TTHAT Staff Report PW2009-01 regarding Mail Box By-Law be
deferred."
CARRIED UNANIMOUSLY
(c) Staff Report PW2009-02 regarding Half Loads By-Law. File: 409
2009-178
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
TTTHAT Staff Report PW2009-02 regarding Half Loads By-Law be
received;
A¡ID THAT Bylaw No. 2009-045, to designate half loads restrictions on
roads within the boundaries of the Municipality of Bayham be presented to
Council for enactment."
CARRIED UNANIMOUSLY
(d) Staff Report PW2009-03 regarding Winter Control Policy. File: 409
2009-t79
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIÁ.T Staff Report PW2009-03 regarding Winter Control Policy be
received;
AND THAT Bylaw No.2009-047,to adopt a winter control policy be
presented to Council for enactment.f r
CARRIED LINANIMOUSLY
(e) Staff Report PW2009-04 regarding Cost Recovery By-Law. File: 409
2009-180
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report PW2009-04 regarding Cost Recovery By-Law be
received;
AND THAT By-Law No. 2009-046, to regulate the repairs and payments
for repairs to municipal property within the Municipality of Bayham along
municipal roadways when damaged by an individual be presented to Council
Page 3 of8
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Page 29 of 403
Council Minutes April2,2009
for enactment.rr
CARRIED I.JNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) No Items
9. FINA¡ÍCE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheques #6182 to Cheque #6211 inclusive totaling
$34,081.87 and Payroll Disbursements for the period ending March 22,2009
totaling 547,102.12.
2009- 1 8 1
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"TIIAT Cheque Register being Cheques #6182 to Cheque #6211inclusive
totaling $34,081.87 and Payroll Disbursements for the period ending March
22,2009 totaling 547,102.12 be approved."
CARRIED UNANIMOUSLY
(b) Staff Report F2009-19 regarding Municipal Assistance Program 2009. File: Fl l
It was noted that since submission of the applications, the Straffordville Firefighters
Association has requested use of the Vienna Community Centre for one more event,
and no submission was received from the Straffordville Lions Club (to be checked
into). Calculation of the fee waiver value was requested for the next meeting.
2009-t82
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"THAT Staff Report F2009-19 regarding Municipal Assistance Program
2009 be received;
AND TIIAT Council approves fee waivers for use of the Straffordville
(Bayham) and Vienna Community Centres as follows:
1. Straffordville (Bayham) Community Centre use
. Optimist Club of StraffordvillelBayham main hall plus kitchen 2
events
o Port Burwell - Bayham Horticultural Society main hall I event
. SERVE Parents,A,ssociation main hall l event
. Straffordville Community Committee hall and grounds for two day
event plus hall for four more events, parking lot up to four times per
year
. Straffordville Lioness Club main hall plus kitchen two events
o Straffordville Santa Claus Parade Committee main hall for 1 event
2. Vienna Community Centre use
Page 4 of8
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Page 30 of 403
Council Minutes April2,2009
o Eastern Star - upper hall 10 meetings plus 2 - 3 fundraising events
. St. Luke's Anglican Church basement with kitchen two times plus
Memorial park for two events
. Straffordville Firefighters Assoc. whole hall two events
. Vienna Lions Club den with kitchen lor 2l meetings, 5 events whole
hall with prior day set up
. Vienna Lioness Club den with kitchen for 10 monthly meetings and 3
events whole hall with prior day set up
AND THAT the applicable cleaning fee only be paid in accordance with By-
law 2008-025."
CARRIED UNANIMOUSLY
2009- 183
Moved by Councillor E Ketchabaw
Seconded by Councillor C Evanitski
"THAT Council deferrs cash support allocation for 2009."
CARRIED UNANIMOUSLY
(c) Staff Memorandum C2009-04 regarding Establishment of Cenotaph Committee.
File: 409
2009-184
Moved by Councillor W Casier
Seconded by Councillor C Evanitski
"THAT Staff Memorandum C2009-04 regarding Establishment of a
Cenotaph Committee be received;
AND THAT ByJaw 2009-040, being a byJaw to establish the Bayham
Cenotaph Committee, be presented to Council for enactment."
CARRIED UNANIMOUSLY
(d) Correspondence received March 30,2009 from MADD Canada regarding placing
an add in "The MADD Message Yearbook". Cost of ads begins at $199.
File: C13
2009- 1 85
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Correspondence received March 30,2009 from MADD Canada
regarding placing an add in 'The MADD Message Yearbook' be received."
CARzuED I.INANIMOUSLY
(e) Staff Report C2009-03 regarding Grow Your Own NP Funding/FHT Transfer.
Page 5 of8
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Page 31 of 403
Council Minutes Ãpnl2,2009
File: Fl l
2009- I 86
Moved by Councillor C Evanitski
Seconded by Councillor E Ketchabaw
"THAT Staff Report C2009-03 regarding Grow Your Own NP Funding/FHT
Transfer be received;
AND THAT By-law No.2009-050, being a by-law to authorize the execution
of an Employment Agreement between the Municipality of Bayham and
Kristal Pitter be presented to Council for enactment;
AND TIIAT ByJaw No 2009-051, being a by-law to authorize the execution
of an agreement with East Elgin Family Health Team regarding work
placement for a Nurse Practitioner be presented to Council for enactment."
CARRIED UNANIMOUSLY
(Ð Verbal request, through Mayor Acre, from the Port Burwell Horticultural Society
for permission to plant a tulip hee.
2009-187
Moved by Councillor W Casier
Seconded by Councillor M Taylor
TTTHAT the Council of the Municipality of Bayham approves the placement
of a tulip tree in the park of their choice by the Ontario Horticultural
Ässociation."
CARRIED UNANIMOUSLY
10. ENVIRONMENT
(a) No Items
11. COMMITTEE OF'THE WHOLE
(a) ln Camera.
2009-188
Moved by Councillor C Evanitski
Seconded by Councillor W Casier
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:15 p.m. to discuss:
. litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board."
CARRIED I.]NANIMOUSLY
(b) Out of Camera.
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Page 32 of 403
Council Minutes
(a) Adjournment
2009-t92
Moved by Councillor C Evanitski
Seconded by Councillor M Taylor
I'THAT the Council meeting be adjourned at 8:39 p.m."
CARRIED UNANIMOUSLY
MAYOR
Apnt2,2009
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Page 33 of 403
Page 34 of 403
Tay Valley Township
To All Ontario Municipalities:
Tay Valley Township is located in the newly amalgamated Ministry of Natural Resources Fisheries Zone
18. Fisheries management in Zone 17 and 18 is unique in the province since much of ourtourism industry
is based on sunfish. ln January of 2008 the Ministry of Natural Resources implemented a limit on sunfish.
This newly imposed limit had devastating etfects on local tourism. lt put at risk, the livelihood of every
fishing lodge, ice-cream stand, gas station and gift shop owner. Due to public outcry the Minister of
Natural Resources rescinded the limit, passed a variation order and mandated that a Zone Fishery
Council be formed to provide the Ministry with advice and recommendations on sunfish and perch
management for implementation in 2010.
ln our opinion there have not been adequate, recent or relevant studies done to suggest a limit is
warranted. There is insufficient data available to predict the impact on our large game fish, and no
economic impact study has been completed to predict the impact on tourism. While pan fishing may not
be an issue for some municipalities in Ontario, the health of our tourism market certainly is. A decline in
American tourist dollars spent will hurt all of us.
Tay Valley Township respectfully requests the support of all municipalities for the following motion and
asks that you fonivard your letters of support to the Ministry of Natural Resources with a copy to us.
"We the Council of Tay Valley Township respectfully request that the MNR
Fishery Gouncil oÍ Zone 18 postpone implementing any limit on sunfish until
further studies have been conducted to find out what the effects of a larger
pan fish population could have on our Walleye and Bass. And further
implement the involvement of the Ministry of Tourism to conduct a study to
find out what type of impact a pan fish limit will have on the American
tourism industry. We request that the pan fish regulation súay staúus quo."
Should the issue of pan fishing become a local interest in your area, we recommend the formation of a
Zone Fishery Council. To be successful, a Council must be transparent and unbiased. lt must invite the
views of all stakeholders through early release of supporting documents and the hosting of public
meetings. Our Council continues to struggle with the broader implications and we continue to learn from
the experience.
Please support our efforts toward a more holistic view to what may appear to be a relatively narrow issue
for the Ministry. We seek greater certainty in the overall outcomes.
Sincerely,
Linda Van Alstine, Clerk
clerk@tayva I leytwp. ca
Tay Valley Township
2'17 Harper Road, R.R. # 4, Perth, Ontario K7H 3CG
www.tayvalleytwp.ca
Fax: (613)-264-8516 Phone: (613)-267-5353 (613) l-800-810-0161
DISCIAIMER
This material is provided under contracl as a paid service by the originating organÞal¡on and does not necessarily reflect the view or
positions of lhe Associalion of Municipalities of Onlario (AMO), its subsidiary companies, ofticers, directors or agents.
Copy of resolution passed by Tay Valley Township regarding "...
Page 35 of 403
Page 36 of 403
7; tuM,/L;,,;)-âa/**
I
Correspondence dated April 3, 2009 from Elizabeth Ball regar...
Page 37 of 403
Page 38 of 403
PO. Box 760,9344 Plank Road,
Straffordville, Ontario NOJ 1Y0
Tei:(519) 866-5521 " Fax: (57Ð 866-3884
email : b ayhan@b ayham. o n. ca
April 7,2009
Ms. Elizabeth Ball
55843 Third Street
Straffordville, ON
NOJ lYO
Dear Ms. Ball:
Thank you for your letter dated April 3, 2009 regarding your neighbor who operates a
motorcycle repair business in Straffordville. Your letter specifically referenced concerns
with rewing motors, noisy machines, parking, signage, a tent and oil tanks.
Your letter has been forwarded to Council for information. I have been asked to respond.
The property referenced in your letter is zoned Local Commercial (C2). This Zoning
designation permits the owner to operate a public garage, including a motorcycle repair
business.
The Manager of Public V/orks contacted the owner and requested the sign located at
Plank Road and Third Street be removed immediately. As of April 7 ,2009 the sign has
been removed.
On April 7 ,2009 the Chief Building Official inspected the property to ascertain if a tent
was erected on site. He did not observe a tent on the property.
Municipal By-law #2001-111 prescribes requirements for the parking of vehicles in the
municipality. This includes prohibiting a person from parking in front of or within one
meter of any laneway, driveway or alley entrance and overnight parking on municipal
streets. The Municipal By-law Enforcement Officer or Ontario Provincial Police may be
contacted when a violation pertaining to the illegal parking of a vehicle occurs in the
municipality.
Correspondence dated April 3, 2009 from Elizabeth Ball regar...
Page 39 of 403
The Ministry of Environment regulates the control of hazardous materials and disposal of
hazardous waste materials. Concerns regarding the disposal andlor contamination of
property from dispo sal of hazardous materials may be forwarded to the Ministry of
Environment at 1 -800 -565 -4923.
The By-law Enforcement Officer attended the property to conduct inspections as
appropriate to ascertain compliance with municipal by-laws. The Office will undertake
appropriate enforcement action as deemed necessary to ensure compliance with
municipal by-laws.
If you wish to discuss this matter further I can be contacted at 519-866-5521or by email
at p groeneveld@bayham. on. cq.
By-law Enforcement Officer
Correspondence dated April 3, 2009 from Elizabeth Ball regar...
Page 40 of 403
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/020MEMBER COMMUNICATION
To the attention of the Clerk and Council
April 3, 2009
FOR MORE INFORMATION CONTACT:
Scott Vokey, AMO/LAS Energy Coordinator
(416) 971-9856 ext 357
l--&
tå¡J
Energy Minister Extends Deadline for Public Sector Regulated Price
Plan Eligibility
Minister of Energy and lnfrastructure George Smitherman has extended the deadline from
May 1 by six months to November 1, 2009 for municipalities, universities, schools and
hospitals (MUSH) and other designated institutional customers to move from the
Regulated Price Plan (RPP) to market pricing.
The Regulated Price Plan (RPP) is an electricity pricing structure designed to ensure
consumers pay what it costs to supply their electricity while smoothing the daily price
variations that occur in the market. When the Ontario Energy Board (OEB) sets prices, it
adjusts for past differences between what consumers have paid and what it will cost to
supply them over a 12-month forecast of future electricity costs. RPP prices are reviewed
and adjusted twice a year in the spring (May 1) and in the fall (Nov. 1).
Consumers who currently buy their electricity from a retailer and are paying their contract
price are not affected by changes in the RPP.
ln a letter to the Electricity Distributors Association (EDA), Minister Smitherman noted that
while most of the large MUSH sector customers have now moved off the RPP, the
amended regulation will allow more time for smaller, designated customers to understand
the change. Previously, the only way to leave the RPP was to sign a retail contract or
install an interval meter and pursue the spot market. The proposed regulation will allow
institutional customers, with and without an interval meter, to voluntarily exit the RPP and
purchase electricity on the spot market. Those without an interval meter would pay the
weighed average hourly spot market price.
The Regulation has also been amended to enhance the flexibility for voluntary exit from
the RPP to market pricing by removing the requirement for customers to have an interval
meter. Over the next seven months, the IESO will continue to work with AMO,
municipalities and local distribution companies in a continuous effort to prepare all
remaining customers for the November 1,2009 transition.
AMO's subsidiary, Local Authority Services Limited (LAS) continues to offer electricity and
natural gas procurement and now offers an interval meter procurement service as well.
For more information about the IESO effort, please contact IESO Customer Relations at
cu stome r. re latio ns@ ieso. ca o r I -888-4 48-7 7 7 7 .
't-2 r¡un¡c¡par¡âl:îîäii:t"i AFIO
Correspondence dated April 3 and 9, 2009 from Association of...
Page 41 of 403
For more information about the proposed RPP Change, please contact George Nutter,
Senior Advisor, Ministry of Energy and lnfrastructure: 416-326-9602.
This information ís available in the Policy /ssues section of the AMO website at
www.amo.on.ca.
l-ff
l.JJJ
2-2 r,¡unic¡par.,îl:îîätli:;ii ^ìfo
Correspondence dated April 3 and 9, 2009 from Association of...
Page 42 of 403
MEMBER COMMUNIGATION
s
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
A¿t
ALERT No: 09/022
l'-&
t¡JJTo the attention of the Clerk and Council FoR MoRE lNFoRMArloN coNrACr:
Aprir e, 200e SilJ^"j:ï åY3'niÌng;'3lgi'*'
AMO Position on B¡ll 150, Green Energy and Green Economy Act
As AMO Alert (09/018) from March 25 indicated Bill 150, the Green Energy and Green Economy Actis
currently before the Standing Committee on General Government. The following summary of the
position endorsed by the AMO Board of Directors at its April 3 meeting is provided to help inform those
municipalities interested in either making a submission to the committee or simply to learn more about
the Bill.
AMO is generally quite pleased with the intended outcomes of this Bill in terms of making it easier to
bring renewable energy projects to life and creating a culture of conservation so that people can go
about their daily lives using less energy. While supportive of the proposed enhancements to energy
conservation and generation set out in Bill 150, AMO does have concerns about the proposed
planning approval amendment as it currently sits, as well as the existing property tax regime for
renewable energy projects.
Planning Processes Recommendations:
1. Renewable Energy Projects should not be permitted in:
. Provinciallysignificantwetlands
. Significant habitat of endangered species and threatened specres
. Lofs adjacent to airports
. Significantwoodlands
c Areas designated as a UNESCO World Biosphere Reserve
. lntake protection zones and well head protection areas (the limits of which will be defined in
the Clean Water Act assess/nent reports)
. ln addition, ground-mount solar projects should not be permitted rn C/ass 1,2,or 3 agricultural
lands
2. Pertinentissues around site planning, mitigation, and rehabilitation be addressed vra a
Municipal Seruices Permit which must be acquired by the proponent prior to being granted a
Building Permit. The Province must grant municipalities the power to request compliance to
the Municipal Seryices Permit pursuant to the provision of "applicable law" of the Building
Code Act.
3. The Ministry of the Environment should complete an independent analysis of the impact of
renewaþle energy facilities on the natural environment and human health.
4. Existing renewable energy projects should have a grandparent clause to exempt them from
the new planning process and recognize existing agreements between developers and
municipalities.
Association of FIOMunicipalities of Ontario1-2
Correspondence dated April 3 and 9, 2009 from Association of...
Page 43 of 403
5. ln terms of the process proposed for solar and geothermal micro-systems on residential
and commercial rooftops, AMO recommends:
. Alt by-taws relating to health and safety, tree cutting, and heritage must remain
in effect.. Exemptions should not be extended to biomass, biofuel, ground mount solar, or
wind projects.. Projecfs proposed on Heritage easements should be subject to Heritage Trust
approval.c Ministry staff must coordinate the rules in terms of scale and integration with
renewable energy facilitator process for larger proiects.
Renewable Energy Generation Recommendations:
6. The List of objectives under Ministerial power to direct the Feed-in Tariff (FIT) development
shoutd include combined heat and power (CHP) and "to support community-owned
renewable energy and conseruation projects". NOTE: AMO has an additional list of
recommendations to improve the proposed FIT but this OPA-led consultation is outside of Bill
150.
7. Existing agreements between municipalities and developers should be grandparenfed. AMO
is also pushing for a solution to the inadequate property tax regime in place for renewable
energy projects.
Energy Conservation Recommendations:
8. The Minister must direct local distribution companres (LDCs) to provide municipalities with
their consumption data in a timely manner (4-6 weeks maximum).
9. The Minister must direct LDCs to develop a consisfent billformat
10. Provide clarification that municipal conservation and demand management (CDM) plans are
mandatory for the corporation only, but provide option to work with the LDC on larger
community plans. NOTE: AMO has an additional list of recommendations on municipal CDM
plans.
11 . LDCs should be directed to conduct on-bill financing for small renewaþle installations and
energy efficiency retrofits via a separate, self-supporting fund.
12. Municipalities shoutd have the option of using Local lmprovement Charges (LlCs) to finance
residential and commercial renewable energy and energy efficiency projects.
13. A new Technology Advisory Council should be created to verify claims made by proponents
about the efficiency of their products.
AMO's submission will also include a number of other recommendations aiming to improve technical
matters within Bill 150 dealing with conservation and generation.
This information is available in the Policy /ssues section of the AMO weþsite at www.amo.on.ca.
ru un¡c¡ par¡îl:îîäi".:r"i AHo
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2-2
Correspondence dated April 3 and 9, 2009 from Association of...
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LONG POINT REGION CONSERVATION AUTHORITY
BOARD OF DIRECTORS - MINUTES
ANNUAL GENERAL MEETING - FEBRUARY 27,2009
(as approved at the Board of Directors meeting held April 1' 2009)At {øpÊen
Members in attendance: J. Hunt, S. Lamb, R. Sackrider, B. Sloat, P. Black, L. Chanda, P.
Ens, and R. Geysens.
Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, H. Surette, B. Bravener, J'
DeBackere, Y. Lai, P. Gagnon, L. Paulson, M. Loewen, C. Jacques, D. Thain, N.
DeSerranno, C. Dale and D. Mclachlan.
Regrets: P. Lee and L. Bartlett.
The LPRCA Chair called the meeting to order at 1 :36 pm Friday, February 27th,2OOg at the
Hungarian Hall in Delhi.
WELCOME
Chairman, B. Sloat welcomed everyone and noted the many challenges this past yearwith
successful outcomes. He thanked the Board for their contributions and made their
introductions. The municipal partners were introduced and brought greetings from their
municipalities. Alan Dale brought greetings from Conservation Ontario. Sally Martyn from
Catfish Creek CA and Tom Marks from Kettle Creek CA were introduced and brought
greetings from their respective conservation authorities. Craig Ashbaugh, former Chair of
LpnCn and current Chair of the Lake Erie Source Protection Committee spoke.
DISCLOSURES OF INTEREST
None recorded.
MINUTES OF PREVIOUS MEETINGS
MOTION A - 18 moved by R. Sackrider, seconded by P. Black and carried that the
minutes of the LRPCA Board of Directors regular Meeting held February 4th, 2009 be
adopted as circulated.
NEW BUSINESS
DEVELOPM ENT APPLICATIONS
Questions were answered by H. Surette.
MOTION A - l9 moved by P. Black, seconded by R. Sackrider and carried that the
Board of Directors approves the following Development Applications;
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors ...
Page 45 of 403
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106)
NC-10/09
NC-11/09
NC-12/09
NC-13/09
B. Approve, WITH CONDITIONS, the following development application for work
under Section 28 Regulations, Development, Interference with Wetlands &
Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg.
178t06)
NC-14/09
C. That the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
TRUCK AND VAN TENDER
D. Holmes gave the results of the tender and answered questions.
MOTION A - 20 moved by R. Sackrider, seconded by P. Ens and carried that the
LPRCA Board of Directors accept the tender submitted by Rick McCall Pontiac, Buick,
GMC Ltd. for the purchase of one new 2009 lzton pick-up truck for a total submitted
price of $15,459.53 including all applicable taxes
And that the tender submitted by Aitken Motors Ltd. be accepted for the
purchase of one new 2009 seven passenger van for a total submitted price of
$19,320.74 including all applicable taxes.
NOTICE OF FORMAL MOTIONS
MOTION A - 2l moved by J. Hunt, seconded by R. Geysens and carried that the
LPRCA Board of Directors authorizes the Chairman or Vice-Chairman and the General
Manager/Secretary-Treasurer or Manager of Corporate Services to borrow funds as
required for the day{o-day operations of the Authority.
MOTION A- 22 moved by P. Ens, seconded by P. Black and carried that the LRPCA
Board of Directors, pursuant to Section 26 (2) and 27 (2&3) of The Conservation
Authorities Act RSO 1990, Chapter 27, designate all Member Municipalities as
Benefiting Municipatities for the Administration, Capital and Operations Costs in the
same proportion that the current value assessment of the whole Municipality or part
thereof bears to the total assessment of the whole area under the jurisdiction of the
Authority.
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Làmb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors ...
Page 46 of 403
MOTION A- 23 moved by R. Geysens, seconded by S. Lamb and carried that the
LPRCA Board of Directors authorizes all members appointed to the Lee Brown
Committee from the Community at Large be deemed to be Authority members for the
purpose of receiving remuneration for their services on the same basis as regular
members of the Authority for 2009.
MOTION A- 24 moved by R. Geysens, seconded by S. Lamb and carried that the
LPRCA Board of Directors designates the Authority Chairman as the Authority's
representative to Conservation Ontario (CO), with the Vice-Chairman designated as
alternate, and further that the General Manager be directed to participate on appropriate
committees of CO, and be authorized to vote in the absence of the designated
representatives.
2OO8 AUDITED FINANCIAL STATEMENTS AND INTRODUCTION OF AUDITORS
The Chair of the Audit Committee, P. Black, reviewed the Committee's actions this past
year. He explained the Requestfor Proposal process in hiring new auditors and introduced
Mathew Betik from KPMG.
MOTION A - 25 moved by S. Lamb, seconded by J. Hunt and carried that the LPRCA
Board of Directors appoint KPMG, LLP, Chartered Accountants as LPRCA's auditors to
2012 as per the proposal of September 8th, 2008.
MOTION A- 26 moved by R. Geysens, seconded by J. Hunt and carried that the
LPRCA Board of Directors approves the financial statements for the year ended
December 31, 2008 prepared by KPMG, LLP, Chartered Accountants'
2OO8 COMMITTEE REPORTS
LEE BROWN MARSH MANAGEMENT COMMITTEE
Tom Haskett reviewed the duties of the committee and noted that there were two meetings
in 2008. He advised that hunting fees were reviewed and were to be increased in 2009.
He also acknowledged the successful Leighton and Betty Brown Scholarship.
BACKUS ADVISORY BOARD
BAB Chair, P. Black acknowledged the loss of former Chair Jim Dungavell. He noted the
increased capital projects at Backus underthe guidance of D. Holmes and N. DeSerranno'
Everyone was reminded of the Backus Golf Tournament, June 13, 2009. P. Black declared
that Backus is alive and well.
PRESENTATION TO PAST CHAIR
Chairman Sloat presented past Chair and current Vice-Chair, R. Sackrider with a gift of
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors ...
Page 47 of 403
appreciation. R. Sackrider thanked everyone for the support in the past two years and is
looking fonruard to serving LPRCA in the years ahead.
KEYNOTE SPEAKER
Bruce Davidson, Member, Water Guardians Network and Concerned Walkerton Citizens
gave a presentation entitled Walkerton - The Cost of Getting it Wrong. In May 2000, seven
people died and thousands became seriously ill from E-coli found in the municipal water
system. Mr. Davidson detailed the timeline of the contamination and the errors in finding
and containing the outbreak of illness, as well as, the errors that lead to the contamination.
The cost of getting it wrong continued far beyond the year 2000 and continues to this
day in increased insurance costs, loss of business and illnesses linked to E-coli.
Chairman Sloat thanked Mr. Davidson for coming and sharing his personal experiences.
The chairman adjourned the meeting at 3:16 pm.
Buck Sloat
Chairman
Dana Mclachlan
Ad min istrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors ...
Page 48 of 403
BAYHAM HISTORICAL SOCIETY
MUMCIPAL OFFICE - STRAFFORDVILLE
MARCH t2,2009.
CoQc
PRESENT: Bill & Donna Baldwin, Arvilla Beckett, Cheryl Peters, Ray Maddox, Robert &
Jeanette Heil, Sandy Sage, Ross and Martha Andrews, Alex Collins, Corþ and Barb Ouellette,
Betty Lou Wallington, Bob Graham, Harris Teall, Mary Newland, Rose Laemers, Dorothy
Godby and Ken Laemers.
President Ray Maddox called the meeting to order at7:30, welcoming members & guests.
A motion to accept the minutes of February 12,2009 was made by Sandy Sage 2nd. by. Bob
Graham - Motion carried.
SPEAKER: Donna Baldwin introduced our guest speaker Rose Laemers who spoke on 100
year old Easter Eggs. Bunnies were originally a symbol of fertility before they became an Easter
symbol. Early Christians colored the eggs red to honor the blood of Jesus. The Faberge egg was
originally commissioned by a Russian Tsar for his wife. Children in England used to roll eggs
down hills to depict rolling the stone from Jesus tomb. Rose has met the artist who makes the
White House Egg each year and had a very interesting visit with him. Dorothy thanked Rose for
her very interesting subject.
BUSINESS PORTION
PRESIDENTS REPORT: Ray reported that Robert Heil is willing to act as treasurer.
Motion to accept Robef Heil as the new Treasurer of the Bayham Historical Society was made
by Donna Baldwin 2"o.by Sandy Sage. Motion carried. Ray thanked Robert for his acceptance.
Robert, Dorothy and Ray will meet to change over signing authority,
Ray reported that help will be needed at the Tillsonburg Home and Rec Show any members who
can give a few hours to help please let him know.
SECRETARIES REPORT: Cheryl Peters reported that she has spokento Margaret Underhill
at the Municipal Office and because the Vienna Library is a Municipal building it is ineligible
for a fundraising lottery license. Cheryl spoke to Jan Collins and explained the situation to her.
Margaret Underhill also spoke to Ms. Collins.
Cheryl Peters and Jean Woon will be setting up the displays for the Edison museum and Ray
Maddox has offered to help with the Bayham Uirto¡""t Society display on Ma¡ch 27th. The three
of them will meet atthe Edison Museum at 9:00 AM on that day.
Bayham Historical Society minutes of meeting held March 12, ...
Page 49 of 403
The donation forms have all been completed and signed or will be mailed out.
Cheryl asked if the balance on the Staples card can be used for acid free covers for paper artifact
donation since we won't have a student this year. The balance is $8.95.
'We have received a cheque for the 2009 membership from the Municipal Office.
Cheryl has received and updated the Ru¡al Organization forms.
Cheryl noted that Rogers T.V. will air Ghosts of Elgin County on Friday March 13th. And there
is a very good piece about the Edison Museum Ghost.
Anyone who wishes to receive their minutes by e mail please let Cheryl know. This will save on
postage, any donation forms that have been sent out have included self addressed envelopes to
keep our generous donors from having to pay the postage.
Dorothy Godby has brought in a stereoscope and pþoto inserts from Gerry Taylor. Barb
Ouellette made a motion to accept the donatioî,Znd. By Betty Lou Wallington. Motion carried.
Cheryl will prepare the forms.
TREASURERS REPORT: Dorothy Godby:
Checking-- ------$ 2836.09
Lottery Account-------------$ 128.84
Petty cash- ------ $ 1.09
As of February 29,2009.
Motion to accep the Treasurers Report was made by Dorotþ Godby, 2no.by Bob Graham.
Motion carried.
PROGRAM DIRECTOR: Our speaker for April will be Charles Baldwin talking about the
"Howey Family Tragedy".
ADVERTISING DIRECTOR: Donna Baldwin reported that our write-up was in both the
Aylmer and Tillsonburg paper and were very nicely covered.
MYSTERY OBJECT: Harris Teall brought leather finger stretchers for ladies gloves, no one
guessed the item,
Bayham Historical Society minutes of meeting held March 12, ...
Page 50 of 403
SOCL{L DIRECTOR: Mary Newland reported that Barb Ouellette and Donna Baldwin will
bring refreshments for April.
i\-EXT MEETINç April 9, 2009 at the Mrmicipality of Bayham Office at 7:3 0 P.M.
Motion to close the meeting was made by Jeanette Heil and 2no. by Bob Graham - Motion
carried
DATE:
Secretary
President
Bayham Historical Society minutes of meeting held March 12, ...
Page 51 of 403
Bayham Historical Society minutes of meeting held March 12, ...
Page 52 of 403
Co6
Minutes of
ELGIN GROUP POLICE SERVICES BOARD
March 11,2009
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at 2:03 p.m. with the following in attendance:
Tom Marks, Chairman
John R. Wilson, Vice-Chair
Kathleen Schaper, Board Member
Douglas Gunn, Board Member
lnspector Ryan Cox, OPP
Sergeant Don Collins, OPP Elgin Support Manager
Mark McDonald, Acting Secretary/Administrator
Marilyn Payler, County Administrative Services
Jim Bundschuh, County Director of Financial Services (attended 2:10 p.m.)
Absent: Duncan McPhail, Board Member
Chair Marks called the meeting to order at 2:03 p.m.
Adoption of Minutes
Moved by Schaper
Seconded by Gunn
THAT the minutes of the meeting hefd on February 4,2009 be adopted.
- Carried.
Disclosure of Pecuniarv Interest - None.
Gorrespondence
1) Hon. Rick Bartolucci, Minister of Community Safety and Correctional Services,
announcing:
a) Safer Communities - 1,000 Officers Partnership program 2008-2009 interim
payment amount.
b) Community Policing Partnerships (CPP) program 2008-2009 interim payment
amount.
2) Allan Gunn, Assistant Deputy Minister/CAO, Corporate Services Division, Ministry of
Community Safety and Correctional Services, outlining ministry expenditure restraints.
3) OAPSB Notice of 47th Annual Meeting - 2009.
4) OAPSB Bulfetín Board Newsletter for January/February 2009.
Elgin Group Police Services Board minutes of meeting held Ma...
Page 53 of 403
Elgin Group Police Services Board March 11, 2009
5) Helene Periard, Chair, OAPSB Conference Planning Committee thanking Board for
conference donation.
6) lnspector Karen Moffatt, Contract Policing/Community Policing with invitation to OPP
Western Region Section 10 Police Service Board Meeting.
Moved by Wilson
Seconded by Schaper
THAT Correspondence ltems #1-6 be received and filed.
- Carried.
Detachment Commander's Report for Januarv - Februarv 2009
lnspector Cox highlighted aspects of the Detachment Commander's report.
Jeff Coleman from Frank Cowan Company Ltd. arrived at 2:08 p.m,
Jim Bundschuh arrived at 2:10 p.m.
Sergeant Don Collins addressed the recent flooding incident in Port Bruce. He noted that
their detachment was eager to assist the EOC which was activated at the Malahide
Township office, Sergeant Collins acted as the OPP lncident Commander and reported
back to EOC, helping develop a plan. The OPP were involved with the evacuation,
proving security and assisting the fire department. There were officers on scene until the
all clear was given. During this time frame they also had to deal with a flooding incident in
Port Stanley. Sergeant Collins thought that the emergency operation was very successful.
J. Wilson congratulated the OPP for their cooperation and assistance during the
evacuation and emergency process. He noted that this experience solidified the fact that
the emergency operation plan can work efficiently.
lnspector Cox noted that Port Burwell also experienced flooding but did not report it to the
OPP. The OPP would like to be informed of such situations so they can be prepared in
case things escalate quickly to an emergency.
lnspector Cox noted that he has e-mailed board members the schedule of times and dates
he has arranged with the participating Elgin Group municipal Councils for his presentation
of the 2008 Year-End Annual Report and 2009 Budget. He would like to have a board
member attend council meetings with him. D. Gunn has agreed to attend the western
municipal Council meetings, J. Wilson will attend Bayham and K. Schaper will attend
Malahide.
D. Gunn wanted lnspector Cox to clarify where the effected areas are that patrols have
been increased due to vehicle theft. The areas vary from month to month depending on
the geographic area where the thefts have been occurring.
Elgin Group Police Services Board minutes of meeting held Ma...
Page 54 of 403
Elgin Group Police Services Board 3 March 11, 2009
J. Wilson asked for an update on a recent incident involving a vehicle which had
approached the flood area.
Chair Marks suggested that an appreciation letter be sent to the two provincial constables
who have recently retired from the detachment and a welcoming letter to the three new
probationary constables. lnspector Cox agreed to coordinate the letters.
Moved by Schaper
Seconded by Wilson
THAT the Detachment Commanders Report for January/February 2009 be received and
filed.
- Carried.
Delegation
Chair Marks welcomed Jeff Coleman a Frank Cowan Representative who attended to
address insurance coverage concerns. He summarized the 2009-2010 General lnsurance
Program Renewal coverages and stated the limits.
The program premium is made up of 6 policies and the coverage has remained the same
for the last 4 or 5 years. The renewal date is April 10'n, 2009.
D. Gunn asked if there could be an overlap in board member coverage because of the
similarity of this policy's general liability and the members' home owners' liability. He also
asked if Mr. Coleman could give examples of a time when Frank Cowan Co. was called
upon to pay upon the general liability class of insurance. Mr. Coleman was also asked if
the accident coverage was restricted to the property of the board meeting. Mr. Coleman
assured members that this policy would cover them from the moment they leave home for
board business until their return. One benefit of having their coverage is that if your
personal coverage limit was exhausted because of a claim they would cover the overage.
lnspector Cox noted that when the public accompany him in his vehicle they have to sign a
waiver. Board members are not required to do so because of coverage.
Board members agreed that because of the decisions being made at meetings they
definitely need insurance protection. J. Wilson noted that there may be circumstances
where this coverage would be an asset,
D. Gunn offered to give a legal opinion on this policy, provided he obtains the policy
wording and definitions for coverage. M. McDonald will get additional information
regarding board appointee coverages from the province.
Mr. Coleman guaranteed the board that the insurance coverage will not run out on April
1Oth, 2OOg but will still be bound and in place after April 1Oth. Mr. Coleman agreed to
supply the most current wording on the policy coverage.
Elgin Group Police Services Board minutes of meeting held Ma...
Page 55 of 403
Elgin Group Police Services Board March 11,2009
Moved by Schaper
Seconded by Gunn
THAT the 2009 - 2010 Group Insurance Proposal be deferred to the next meeting.
- Carried.
Chair Marks thanked Jeff Coleman and he left at 2:59 p.m.
It was noted that lnspector Cox will still visit the municipal councils even though the budget
has not passed. He will inform them that the draft budget amount will not be more but may
be less.
Moved by Schaper
Seconded by Wilson
THAT the Elgin Group Police Services Board 2009 Draft Budget be deferred to the next
meeting.
- Carried.
Jim Bundschuh left the meeting at 3:06 p.m.
Correspondence ltem #6
Chair Marks asked for 3 volunteers to attend this Section 10 Police Services Board on
April 9th, 2009. K. Schaper and Chair Marks will attend. D. Gunn will check his availability
and RSVP lnspector Cox. J. Wilson is available, as well, if needed.
lnspector Cox noted that this meeting is for board members to meet the new Chief
Superintendent who would like to attend our board meeting in the near future.
ln-Camera
Moved by Gunn
Seconded by Wilson
THAT we do now proceed ln-Camera at 3:10 p.m. to discuss a matter of a personnel
nature about an identifiable individual.
- Carried.
Moved by Gunn
Seconded by Schaper
THATwe do now rise at 3:12p.m. without reporting.
- Carried.
Elgin Group Police Services Board minutes of meeting held Ma...
Page 56 of 403
Elgin Group Police Services Board March 11, 2009
New Business
The 2009 meeting schedule for the Elgin Group Police Services Board was discussed.
The scheduled meeting dates for 2009 are April 15th, June 17th, September 23'd, and
November 18th, 2009 commencing at 2:00 p.m. These meeting dates shall be advertised.
Adiournment
Moved by Gunn
Seconded by Schaper
THAT we do now adjourn at 3:18 p.m. to meet again on Wednesday, April 1sth, 20Og at
2:00 p.m.
- Carried.
M. G. McDonald,
Acti n g Secretary/Ad m i n istrator.
Tom Marks,
Chair.
Elgin Group Police Services Board minutes of meeting held Ma...
Page 57 of 403
Page 58 of 403
Ministry of Tourism
Minister
9th Floor, Hearst Block
900 Bay Street
Toronto, ON M7A 2E1
Tel: (416) 326-9326
Fax: (416) 326-9338
April 3,2009
Ministère du Tourisme
Ministre
9'étage, Édifice Hearst
900, rue Bay
Toronto, ON M7A 2E1
Té1.: (416) 326-9326
Téléc.: (416) 326-9338
Dear Tourism Partnerr Ê[b
I am pleased to share some good news regarding measures contained in the 2009 Ontario
Budget that support Ontario's tourism sector.
This budget takes action to make Ontario more competitive from an economic perspective.
It offers significant tax relief to support families, individuals and businesses that are dealing
with the challenge of the cuffent global recession. The McGuinty government is facing these
difficulties and helping to stimulate the economy by ensuring the long-term competitiveness
of our province, helping businesses grow, investing in infrastructure and creating more jobs
for all Ontarians.
This budget also recognizes the $22 billion that the tourism sector contributes to the Ontario
economy and notes that, while the tourism sector is vital now to jobs and economic growth,
its long term potential is even greater.
The Budget proposes measures that will assist both government and industry in their efforts
to deliver on some of the recofirmendations from the recent report of the Tourism
Competitiveness Study.
In direct response to one of the Competitiveness Study recoÍtmendations, this budget
proposes investments of $41 million, over three years, in new funding to enhance Ontario's
tourism attractions, including $33 million for revitalization projects associated with Huronia
Historical Park and St. Lawrence Parks Commission, as well as $8 million in infrastructure
improvements at Fort William Historical Park.
Also, under the new tax reform package, there would be an allocation of annual net revenue
for destination marketing in Ontario tourism regions, once they are established. Currently the
RST rate on transient accommodation, such as hotel rooms, is five per cent. Under the single
sales tax, the provincial portion would increase to eight per cent. However, the estimated net
revenue from that three per cent difference in rates - approximately $40 million - would
come back to the industry for marketing.
I recognize that this budget measure will need further discussion with the industry and I am
committed to doing this. In the coming weeks, the Ministry of Tourism will be hosting
stakeholder sessions across the province to discuss regional structures. I am confident that
government and industry will work together on this initiative and that coordinated marketing
efforts will improve Ontario's competitiveness as a tourism destination.
2
Correspondence dated April 3, 2009 from Ministry of Tourism ...
Page 59 of 403
-2-
This budget also proposes $4.5 billion in tax relief, over three years, for small businesses,
which are the backbone of tourism. The proposed single, value-added sales tax would
generate significant benefits, including saving businesses more than $500 million a year in
paperwork costs and greatly reducing the tax burden on business investment by providing
input tax credits. This budget also proposes targeted tax measures that would provide more
than $ 1 billion over three years, beginning in 201 0- 1 I .
If the Budget is passed, over the next two years the McGuinty government will also invest
$32.5 billion in infrastructure, which includes targeted investments that will benefit the
tourism sector. Transportation improvements include $273 million for roads and bridges in
Northern and rural Ontario and $219 million for new highway projects in Southern Ontario.
Additionally, there is a proposed increase in spending on summer employment opportunities
for youth by 57 per cent or $32 million in2009, bringing spending this summer to nearly $90
million. The summer jobs program enhancements will continue in 2010. Summer students
are a key labour supply for the seasonal tourism sector and this initiative will benefit greatly.
The 2009 Ontario Budget will allow us to develop enhancements that will put Ontario in a
strong position to take advantage of the projected growth in global tourism and the resulting
economic benefits.
For more details on the budget, please visit
www. fin. gov.on. ca,/english/budgeVontariobtdgetsl 2009 / .
By working together we will enhance the competitiveness of Ontario's tourism industry.
I look forward to this challenge and to the work we will do together to make tourism in
Ontario an even more vital part of this province's economy.
Yours sincerely,
Monique M. Smith
Minister
Correspondence dated April 3, 2009 from Ministry of Tourism ...
Page 60 of 403
Ministry of Citizenship
and lmmigration
Minister
oth Floor
400 University Avenue
Toronto ON M7A 2Rg
Tel.:(416) 325-6200
Fax: (416) 325-6195
March 2009
Dear Friends:Moâ
LINCOLN M. ALEXANDER AWARD 2OO9
Every year since I993,the Government of Ontario has presented the Lincoln M.
Alexander Award to honour young Ontarians who have demonstrated exemplary
leadership in contributing to the elimination of racial discrimination.
I am pleased to call upon you and ask you to support to this program by nominating a
young person whom you believe to be deserving of recognition. As the Minister of
Citizenship and Immigration, I will join the Lieutenant Governor in officially recognizing
the award recipients at a special ceremony at Queen's Park later in the year.
Nomination forms and information outlining details of the program, including the
deadline date, the selection criteria and the procedures followed in the selection process
are available on our website at www.ontario.calhonoursandawards.
Please read the information provided and take this opportunity to acknowledge a young
person from your school or coÍrmunity who has made an important contribution to
eliminating racial discrimination in Ontario.
For further information you may contact the Ontario Honours and Awards Secretariat at
the Ministry of Citizenship and Immigration: (416) 314-7526. The deadline for
nominations is May 31,2009.
Thank you in advance for taking the time to consider a deserving individual for the
Lincoln M. Alexander Award.
Yours truly,
Ministère des Affaires civiques
et de l'lmmigration
Ministre
6" étage
400, avenue University
Toronto ON M7A 2Rg
Té1.: (416) 325-6200
Téléc.:(416) 325-6195
i::]XID
MUNICIPATITY OF BAYHAM
,"Ht{¿
Michael Chan
Minister
Correspondence dated March 2009 from Ministry of Citizenship...
Page 61 of 403
Page 62 of 403
TOURISM
:?ì??Ì
Øi¿æ¿w *tLû!
To: Tourism London Members
Re: Annual General Meeting - Tuesday, June 9, 2009 Aor
This is to advise that pursuant to Article #15 of the Tourism London ByJaws which states that;
"The Board of Directors will appoint and approve a Nominating Committee consisting of
the President and the General Manager and that 60 days prior to the Annual General
Meetíng, the membership be notified of the meeting and the election of Directors, and
those members ínterested, be encouraged to apply for a position on the Board by
completing a Director's Application Form. Completed þrms will be accepted up to 30
days prior to the Annual General Meeting. Fourteen days (14) prior to the Annual
General Meeting, a list of those running for the Board qnd the completed þrms are to be
mailed to all members þr their review. [/oting will take place at the Annual General
Meeting.
not be accepted."
In this regard, please find enclosed a "Board of Director's Position Responsibilities" and a
"Board of Director's Application Form" for your consideration. Six positions need to be filled in
the following categories;
o Accommodation & Meeting Facilities
o Events, Attractions, Culture & Heritage
o Restaurant and Food Services
o Member alLarge
o Retail
(2 vacancies)
(1 vacancy)
(1 vacancy)
(1 vacancy)
(1 vacancy)
Please email (mharris@londontourism.ca), fax (519-661-6160) or mail (267 Dtndas St.; Suite
201; London, N6A 1H2) the completed Board of Director's Application Form to Tourism
London by Friday. May 8. 2009. If you have any questions please feel free to call me at 519-
661,-6396 or Mike Harris at 579-667-6388. Please note that only members that pay business and
property tax to the City of London can run for the Board of Directors or vote at the AGM.
This year's Annual General Meeting will be held on Tuesday, June 9, 2009 atthe Four Points by
Sheraton Hotel, 1150 \Mellington Road South, London, Ontario, N6E 1M3. I look forward to
seeing you then.
Yours trul¡
John Winston
General Manager 6 April2009
Correspondence dated April 6, 2009 from Tourism London regar...
Page 63 of 403
Page 64 of 403
ACT FOR CLËAN WAT€R
5
LAKE ERIÊ
50uRcË
PROTECTION
RÉGION
Éôs
SN e ¿.-
LAKE ERIE REGION SOURCE PROTECTION COMMITTEE
MEETING MINUTES
Thursday, February 5, 2009
The following are the minutes of the Lake Erie Region Source Protection Committee
meeting held on Thursday, February 5, 2009 at the Grand River Conservation Authority
Administration Office, 400 Clyde Road, Cambridge, Ontario.
Members Present:
Members Regrets:
Proxy Representatives :
Liaisons:
C. Ashbaugh, Chair; M. Ceschi-Smith, H. Cornwell,
M. Goldberg, R. Haggart, J. Harrison, A' Henry,
K. Hunsberger, R. Krueger, J. Laird, l. Macdonald,
D. Murray, J. Oliver, D. Parker, L. Perrin, G. Rae,
T. Schmidt, R. Seibel, B. Ungar, M. Wales, D. Woolcott,
W. Wright-Cascaden
P. General, B. LaForme, C. Martin
None
P. Emerson, Source Protection Authority Liaison; L. Ross,
Provincial Liaison, Doug Quibell, Public Health Liaison
Region Management A. Dale, GRCA; C. Evanitski, LPRCA; T. Marks, KCCA,
Committee: B. Sloat, LPRCA, K. Smale, CCCA
Staff:J. Etienne, J. Farwell, S. Glauser, C. Linwood, C. Metherall,
L. Minshall, T. Ryan, D. Schultz, T. Seguin, G. Sousa,
G. Suarez, H. Surette, LPRCA; G. Zwiers
R. Bromley, Region of Waterloo Public Health; A. Davidson,
County of Brant; B. Davidson, Saugeen, Grey Sauble,
Northern Bruce Peninsula Source Protection Committee
Member; J. Godby, Norfolk County; D. Goudreau, County of
Oxford; E. Hodgins, Region of Waterloo; S. Kurli, Halton
Region; D. Molnar, MOE; L. Stafford, City of St. Thomas;
P. Wilson, Haldimand County
Also Present:
1. Gall to Order
C. Ashbaugh called the meeting to order at 1:00 p.m.
2. Roll Call and Certification of Quorum - 17 Members Gonstitute a Quorum
(213 of members)
The Recording Secretary called the roll and certified quorum'
Lake Erie Region Source Protection Committee mintues of meet...
Page 65 of 403
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 5,2009 Page2
3. Ghairman's Remarks
C. Ashbaugh welcomed members, staff and guests and noted the following:
. Buck Sloat is the newly elected Chair of Long Point Region Conservation
Authority, C. Ashbaugh welcomed and congratulated Buck.
¡ Lisa Ross is the newly appointed Provincial Liaison Officer for the Lake Erie
Region. C. Ashbaugh provided a summary of L. Ross's background and
welcomed her.
January 8, 2009 the Ministry of the Environment held a Chaiis teleconference
regarding the Ontario Drinking Water Stewardship Program. More information on
this is provided in Report SPC-02-09-04 Ontario Drinking Water Stewardship
Program Review.
C. Ashbaugh summarized the first year for the Lake Erie Region Source
Protection Committee. He stated that the qualifications and experiential
background of the members have been contributing factors to the success of the
committee. He praised the committee for their effectiveness with collaboration. He
thanked both municipal and Conservation Authority staff for their expertise and
support. As the program develops, the committee can expect more engagement
by the public in the process. C. Ashbaugh suggested that Source Protection
Committee consider different formats for meetings, including opportunities for
tours and site visits.
Review of Agenda
Moved by: D, Parker
Seconded by: A. Henry carried unanimously
THAT the agenda for the Lake Erie Region Source Protection
Committee Meeting of February 5, 2009 be approved.
Declarations of Pecuniary lnterest
There were no declarations of pecuniary interest made in relation to the matters to be
dealt with.
Minutes of Previous Meeting - November 6, 2008
Moved by: B, Ungar
Seconded by: M. Wales carried unanimously
THAT the minutes of the previous meeting of November 6, 2008 be
approved as circulated.
4.
5.
6.
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Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 5,2009
7.
8.
Page 3
Hearing of Delegations
None
Presentations
a) Bruce Davidson, Saugeen, Grey Sauble, Northern Bruce Peninsula Source
Protection Gommittee Member
C. Ashbaugh introduced Bruce Davidson, Source Protection Committee member
in Saugeen, Grey Sauble, North Bruce Peninsula Region. Mr. Davidson is a long
time resident of Walkerton. His presentation provided insight into the basis of
Source Protection Planning in Ontario and reiterated its importance moving
fonryard.
B. Davidson spoke regarding the importance of well maintenance, water testing,
well location, cross municipal cooperation, and cooperation between the
municipalities, the Ministry of the Environment and the Health Units to protect
drinking water. He provided an overview of the illnesses suffered by those who
were exposed to the contaminated water. He summarized by emphasizing the
importance of balancing economics with water protection.
D. Parker asked if B. Davidson continues to reside in Walkerton. B. Davidson
replied affirmatively stating there is no guarantee that any other small town would
be any safer, and he feels his community is worth fighting for'
M. Cecshi-Smith asked if there is a need for improved training for staff
responsible for water treatment in small towns. B. Davidson replied that training
for municipal water staff has improved tremendously, and he expects it will
continue to evolve.
M. Goldberg thanked B. Davidson for his actions and advocating for the need for
a public inquiry. B. Davidson expressed thanks to the Canadian Environmental
Law Association and Justice O'Connor for their involvement in the promotion and
development of the Source Protection Planning program.
Gorrespondence
a) Copied
Correspondence from Denise B. Holmes, CAO/Clerk-Treasurer, The
Corporation of the Township of Melancthon to Craig Ashbaugh, Chair, Lake Erie
Region Source Protection Committee Re: Compensation for Land Use
Restrictions due to Source Protection lnitiatives
Correspondence from Denise B. Holmes, CAO/Clerk-Treasurer, The
Corporation of the Township of Melancthon to Craig Ashbaugh, Chair, Lake Erie
Region Source Protection Committee Re: Lake Erie Region Source Protection
Committee Position on Compensation
9.
i)
i¡)
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Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 5, 2009
b) Not Copied
Page 4
None
Res. Âlo. 01-09 Moved by: M. Cecshi-Smith
Seconded by: W. Wright-Cascaden carried unanimously
THAT the correspondence be received as information.
10. Reports
a) SPC-02-09-01 Terms of Reference Update
S. Glauser provided an overview of the Terms of Reference update and invited D.
Molnar to provide a status report for the Terms of Reference approval.
D. Molnar advised that she has reviewed one Terms of Reference for the Lake Erie
Region and anticipates reviewing the remaining three in the coming weeks. After
she has completed her review, the Terms of Reference will begin to move up
through the various levels of review within the Ministry before being submitted to the
Minister with a recommendation. Depending on the complexity of the document, the
approval process can take from 1 to 3 months.
Res. Â/o. 02-09 Moved by: D. Murray
Seconded by: J. Harrison carried unanimously
THAT Report SPC-02-09-01 Terms of Reference Update be received
as information.
b) SPG-02-09-02 Assessment Report Work Plans
Municipal and conservation authority staff have revisited the technical work plans
and timelines since the technical guidance was released. The threats assessment
has been completed by the Ministry and is attached to the technical rules in the
form of tables. Because the list of threats is 480 pages in its entirety, staff have
summarized the significant threats into a document of about 50 pages. These will
be posted to the members' site for reference. Once the vulnerability mapping and
scoring is available, the tables will enable staff and landowners to identify whether
activities are significant threats.
Consultants are being asked to provide the technical reports in two stages with
delivery of the vulnerable area scoring and delineation in their first submission. Staff
will arrange for the vulnerable area scoring and delineation to be presented to the
Source Protection Committee with background technical reports made available if
the committee wishes to review them. lt is then proposed the maps will be made
available to the public and landowners in the vulnerable areas. This provides the
public with additional time to self-identify and ask questions about whether activities
on their land represent signifìcant threats.
Lake Erie Region Source Protection Committee mintues of meet...
Page 68 of 403
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 5, 2009 Page 5
L. Minshall discussed revised assessment report timelines. MOE staff have clarified
that peer review is now only required for vulnerable area delineation and scoring,
and is no longer required for the risk assessment. Much of the vulnerability
mapping peer review has already been completed. This reduces the time required
to review the technical work, and may allow for earlier submission of the
assessment reports. L, Minshall proposed to continue having the Conservation
Authority technical staff peer review the work. This will allow the work to be
presented to the committee as it is completed, and will reduce the amount of time
required to assemble and review the complete assessment report. Municipal water
services project managers agreed to work towards a June 16,2010 submission. lf
the Catfish Creek (Brownsville studies) could be completed early, the Catfish Creek
Assessment Report could be submitted ahead of the proposed submission date'
L. Minshall referred to the proposed meeting schedule and suggested that meetings
could include tours of local wellhead protection areas, intake protection zones,
treatment plants, etc. This may provide some insightful information for members.
D. Parker asked how the timeline is affected if the Ministry doesn't approve the
Terms of Reference. L. Minshall responded that the technical studies can proceed
without approval of the Terms of Reference. lf the Terms of Reference is not
approved, it will be sent back for revisions. lf the approval of the Terms of
Reference is delayed, the deadline for the submission of the Assessment Report
will be moved as well, since the deadline is one year after the approval of the Terms
of Reference.
D. Parker inquired if there remains an opportunity for inclusion of local knowledge
once the technical work is completed. L. Minshall suggested that because many of
the studies are being administered by the senior municipal staff there will already be
some local knowledge applied throughout the technical work. Further insights,
however, would be welcomed. The reports can be made available to members if
they would like to review them and provide information back to staff.
J. Oliver asked if the additional technical work resulting from the technical rules is
expected to cause further delay. L. Minshall responded that the additional work was
already anticipated in the work plans. The core requirements have not changed
considerably, just the details. This timeline still proposes an initial submission of an
assessment report followed by a later, more detailed submission.
M. Goldberg cautioned against removing the peer review process on the risk
assessment. L. Minshall responded that the Ministry of the Environment has already
completed the risk assessment for all prescribed drinking water threats in the
release of the new technical rules. The 460 pages of tables that accompany the
Technical Rules list all of the circumstances under which a prescribed drinking
water threat is or would be a signifìcant, moderate or low threat. The tables are part
of the Techncial Rules, and are law. However, the Committee could add threats
that are not listed in the tables, based on the results of the technical studies. For
these additional threats, there will be a risk assessment completed and peer
reviewed. However, the additional threat will need to be approved by the MOE
Director. M. Golberg suggested that because there is professional judgment
involved, he still feels peer review is justified.
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Minutes of Meeting
Lake Erie Region Source Protection Committee
February 5, 2009 Page 6
Res. No. 03-09 Moved by: J. Laird
Seconded by: A. Henry carried unanimously
THAT Report SPC-02-09-02 Assessment Report Work Plans be
received as information.
c) SPC-02-09-03 Ontario Drinking Water Stewardship Program
Update
T. Ryan provided an update regarding the Ontario Drinking Water Stewardship
Program. The Stewardship Program can be delivered in areas where municipalities
have either passed a resolution supporting the two-year time-of-travel and lntake
Protection Zone 1 for the purpose of program delivery, or if the area is in the
municipal official plan. She provided an overview of eligible projects and current
funding available. Details are still forthcoming regarding eligibility of items such as
tree planting and fuel storage. Only a few council resolutions to define the eligible
arca ate still outstanding.
R. Seibel asked if all landowners contacted in the first round of outreach were within
the 100 metre zone. T. Ryan replied that in most cases the outreach was done to
the two-year time-of{ravel or beyond.
A. Henry asked if, in order to receive funding the activity has to be in the lntake
Protection Zone-1. T. Ryan replied that the land has to touch the IPZ 1 or 2-yr time
of travel, but that the project on that land could actually be outside of the boundary.
J. Oliver requested clarification regarding the range of grant rates for erosion
measures. T. Ryan advised that she is still waiting for guidance for the erosion
module. J. Oliver asked if any tree planting prolects have been completed. T. Ryan
replied that there were some completed in the 100 metre zone, the two-year time-
of{ravel modules are still being developed, so she is awaiting guidance. J. Oliver
inquired if she is expecting to have the guidance in time for the spring planting
season. T. Ryan stated that she is hopefulthat the guidance will be provided in time
for the spring planting season.
L Macdonald asked if pollution prevention reviews were available in rural areas
only. T. Ryan replied that the reviews are available to urban businesses also, if they
are in an eligible area.
D. Parker asked if dead stock facilities and manure hauling have been taken into
consideration for the Stewardship Program. T. Ryan advised that she is unsure if
composting is part of the program.
T. Schmidt inquired if the Conservation Authority staff are aware of what projects
the Ontario Soil and Crop Association are administering. T. Ryan replied that
neither the conservation authority staff nor municipal staff are advised of the
projects the Ontario Soil and Crop Association are administering. T. Schmidt
suggested that the committee should ask OSCIA to share the information with
conservation authority and municipal staff.
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Minutes of Meeting
Lake Erie Region Source Protection Committee
February 5, 2009 Page 7
D. Murray requested confirmation that septic pumping is eligible. T. Ryan replied
affirmatively. D. Murray asked if holding tanks are included in this eligibility. T. Ryan
suggested she would need to investigate the eligibility of holding tanks.
B. Ungar reiterated T. Schmidt's concern that the committee should hàve .open
communication with Ontario Soil and Crop Association. J. Oliver concurred, stating
it will ensure efforts are not duplicated.
H. Cornwell proposed a friendly amendment that communication should be shared
both ways between the Ontario Soil and Crop Association and the Conservation
Authority.
Res. lVo. 04-09 Moved by: B. Ungar
Seconded by: T. Schmidt carried unanimously
THAT a letter be sent to the Ministry of the Environment requesting
that Ontario Soil and Crop lmprovement Association and the Grand
River Conservation Authority share information with each other on
Stewardship Program projects administered by each organization,
and that this information be shared with municipalities in which the
projects are being undertaken.
R. Haggart expressed frustration that the funding is available to deliver the
Stewardship Program, but staff do not have sufficient guidance to be able to deliver.
He suggested communicating to the province the need to move forward with
guidance in a timely manner so the Conservation Authorities can deliver the
Stewardship Program.
Res, Â/o. 05-09 Moved by: R. Haggaft
Seconded by: M. Ceschi-Smith carried unanimously
THAT a letter be sent to the Minister of the Environment requesting
that the Province provide guidance for the Ontario Drinking Water
Stewardship Program to the delivery agents in an accurate and timely
manner so that the programs can be delivered.
Res. fVo.06 -09 Moved by: G. Rae
Seconded by: B. Ungar carried unanimously
THAT Report SPC-02-09-03 Ontario Drinking Water Stewardship
Program Update be received as information.
d) SPC-02-09-04 Ontario Drinking Water Stewardship Program
Review
The Minister of the Environment is concerned about the lack of funding being
delivered to landowners under the Ontario Drinking Water Stewardship Program. As
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Minutes of Meeting
Lake Erie Region Source Protection Committee
February 5, 2009 Page 8
a result, they are considering redesigning its framework beyond 2009. The Ministry
has requested the source protection committee Chairs to undertake voluntary
stakeholder consultations. The Ministry will also concurrently be undertaking
consultation initiatives at the provincial level.
Staff do not intend to hold formal consultations; they recently requested the public
to complete a survey in their fìrst round of education and outreach. Chair and
members can consult locally if they wish, and staff will provide support if they
choose to undertake that consultation.
lf members would like to fìll out a survey or provide information, and put together a
response, we will need responses back by the last week of March so we can
prepare a summary and submit it to the Ministry by their March 31 deadline.
Responses will be provided for members' review at the Source Protection
Committee meeting on April 2,2009.
D. Parker advised that he would like to provide several recommendations. He
suggested that the Ontario Drinking Water Stewardship Program should allow
reimbursement for in-kind labour. T. Ryan advised that the Ministry is using the
Environmental Farm Plan guidelines, and the Environmental Farm Plan uses in-kind
labour to a maximum of $5,000. He suggested that the program should be fair and
equitable throughout the province. T. Ryan advised that the program is consistent
throughout the province; the only exception is if there is a municipal program that
tops up the limit on what the province is offering. D. Parker suggested that the
reimbursement should be available in stages so those implementing projects can be
reimbursed throughout the development of the project, rather than at the end. He
further suggested that the grant rates should be increased.
T. Ryan encouraged members to think broadly for all land uses when considering
consultation and feedback, to be sure we are representing all interests.
Res. Âlo. 07-09 Moved by: D. Murray
Seconded by: A. Henry carried unanimously
THAT Report SPC-02-09-04 Ontario Drinking Water Stewardship
Program Review be received as information.
e) SPC-02-09-05 Lake Erie Region Communications Plan 2009-10
D. Schultz provided a summary of the report including an overview of spills
workshops, public meetings, and assessment report consultation. More information
will be provided at the SPC Meeting March 5, 2009.
A. Henry asked if there any spills workshops planned for Elgin. D. Schultz
responded that workshops for this year have not been considered for the Elgin
atea, since they are focusing the workshops in areas where there are
concentrations of businesses to begin with.
M. Ceschi-Smith asked if there are any plans to address training issues in the
smaller municipalities that could help prevent bypasses and spills. D. Schultz
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Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 5,2009 Page 9
responded that the Municipal Water Managers group, facilitated by the GRCA, are
currently working to address this issue. D. Parker asked if members could be
notified of spills workshops so they can attend if they wish. D. Schul2 replied
affirmatively.
M. Wales suggested including a reference to the questionnaire in the Source
Protection newsletter. D. Schultz replied that there would be a rolling release of the
brochures and newsletters, some will not be sent out until April. By that time, the
print material may be out of date. However, a cover letter could be included which
could make reference to the survey.
L. Minshall reminded members that the revised Ontario Drinking Water Stewardship
Program will be posted on the Environmental Bill of Rights (EBR) Registry, and
comments can also be submitted at that time. M. Wales pointed out that the farm
community has time to provide feedback now rather than in the spring or summer.
B. Ungar stated that a lot of people are not aware of the EBR Registry.
L. Perrin asked if there has been any consideration at the provincial level to create
a standard message regarding source protection, rather than a duplication of efforts
throughout the regions. He noted provincial messages and public service
announcements are done for other provincial programs to create a unifìed public
awareness. He asked if this has been discussed at Chair's meetings. L. Minshall
responded that there is continuous discussion at the Chai/s meetings regarding
appropriate provi nce-wide Source Protection comm un ication.
D. Schultz stated that the Ministry of the Environment and Conservation Ontario
work together to prepare province-wide print materials. Conservation Ontario
develops the materials, the province approves them and the conservation
authorities distribute the materials. The Lake Erie Region is developing its own
materials, in addition to the provincial information, because we have such unique
situations in our watershed. L. Perrin suggested that only the farming community
has any level of awareness regarding Source Protection Planning, and that there
appears to be a knowledge gap with the general public. D. Schultz concurred,
stating that businesses also seem to lack Source Protection Planning awareness.
L. Ross suggested she can present the option of standardized provincial
communication to the Ministry. D. Molnar advised that the province has held
meetings and presentations for industries when requested to do so. A. Henry
emphasized that it is important to have a larger scale consistent message, rather
than just ad hoc presentations. D. Schultz replied that some regions have done
local Source Protection television or radio broadcasts, but it becomes a question of
budget. Because the Lake Erie Region has so many landowners to contact, the
budget is depleted quickly with landowner contact. A. Henry suggested that this
approach still lacks the necessary province-wide consistency.
Moved by: A. Henry
Seconded by: R. Krueger
Res. No. 08-09
carried unanimously
Lake Erie Region Source Protection Committee mintues of meet...
Page 73 of 403
Minutes of Meeting
Lake Erie Region Source Protection Gommittee
February 5,2009 Page 10
THAT Report SPC-02-09-05 Lake Erie Region Communications Plan
2009-10 be received as information.
11. Business Arising from Previous Meetings
None
12. Other Business
a) Question and Answer Period
i) Any Outstanding Questions on the Assessment Report Regulations and Rules
Resulting from the Training Sessions
None.
ii) Other ltems
R. Krueger asked if Bruce's Davidson's presentation could be posted to the
members'site.
l. Macdonald noted that the meeting scheduled for July 10 should be July 9.
M. Goldberg requested committee attendance be entered separately as public
meetings, committee meetings and training sessions.
13. Glosed Meeting
Not applicable
14. Next Meeting - Thursday, March 5, 2009, 1:00 pm,
Grand River Conservation Authority, 400 Clyde Road, Cambridge, ON
15. Adjourn
The Lake Erie Region Source Protection Committee meeting of
February 5, 2009 adjourned at 3:55 pm.
Chair Recording Secretary
Lake Erie Region Source Protection Committee mintues of meet...
Page 74 of 403
^4 1'l g
SLewar0snlÐ
ONTARIO ^
March 31", 2009
TI{E MI.]NICIPALITY OF BA\TTAM
PO BOX 160
9344 PLANK ROAD
STRAFFORDVILLE, ON
NOJ lYO
Gemma Zecchint
CEO-interim, StewardshiP Ontario
wrvu'. ster¡'ardshipontario. ca
8 ÇaSt" 3)
RE: Industry's 4th contribution to the Municipal Blue Box Recyciing Program for 2008
Dear Mayor and Members of Council:
Industry stewards of the municipal Blue Box program fulfrll their responsibilities under the Waste
Diyersíon Act, 2002by fundinga 50% share of the net costs of the recyciing system. Stewardship
Ontario and Waste Diversion Ontario (WDO) are pleased to enclose the fourth quarterly
payment to your municipality for the 2008 program year as industry's share of net costs.
The payments to municipalities in this quarter total $12.9 million. For the 2008 program year
alonã, Stewardship Ontario r¡,ill distribute a total of $51.8 miilion in cash to Ontario
municipalities of behalf of industry stewards. This brings the total cash payment from stewards
to municipalities to more than 5229 .5 million since the pro gram beg an tn 2004,
In addition to the direct cash payments, municþalities benefit from four linked programs. The
first is "in-kild" advertising space made available by Ontario's daily and community newspapers'
Since the launch of the program, advertising space valued at nearly $7.8 million has been
dedicated to promotìng municipal waste diversion programs.
Stewardship Ontario continues to work with municipalities to complete projects that received
support unåer the Effectiveness and Efficiency (E&E) Fund which aimed at increasing recycling
prògru- efficiency and which r¡,as fully subscribed as of June 1 , 2008. The E&E Fund has been
irpiá""a by the Continuous Improvement Fund (CIF), which now directs 20%o of stewards'
annual financial allocation to pìojects to increase the efficiency and effectiveness of the Blue Box
recycling system.
By proliding direct support to municipalities for recycling and with the additional initiatives
desðribed above, municipat taxpayers and consumers of printed papers and packagrng enjoy
continued access to convenient recycling opporfunities. To find out more about these programs'
we invite you to visit the websites shown below.
Sincerely
5
\'Vaste
Diversicn
Ontario
MUNICIPALITY OF BAYHAM
Glenda Gies
Executive Director, Waste Diversion Ontario
\¡rt¡'w.wdo.ca
Å'*6M ærr-(* 6*
Correspondence dated March 31, 2009 from Stewardship Ontario...
Page 75 of 403
Page 76 of 403
201 Qu ens Ave ue, Suite 7 0
i:li",i 8#îå,Ì'f.l !\, u,,- u, u,
Toll-free: 1 866 294-5446
SOUth WeSt LHIN \ilww.sorthwestlhin.on.ca
Board of Directors
Meetinq Hiqhliqhts - March 2009 p\o \
The South West LHIN Board of Directors held two meetings during the month of March. The Committee of the
Whole met on March 11th, 2009 at the South West LHIN Office in London, and the Board of Directors' meeting
was held in Wingham on March 25th,2OOg at the North Huron Museum.
The Board to Board Engagement Session held prior to the Board of Directors' meeting in Wingham was attended
by approximately 14 people. Following a Board presentation, there was discussion about topics of interest
including:
Meeting highlights include:. Approval of the South West LHIN Board to Board Reference Group Terms of Reference.. Approval of the submission of the 2009110 Wait Time Strategy Allocation Plans to the Ministry of Health
and Long-Term Care for final approval.. Receipt of the Strathroy Middlesex General Hospital External Review Final Report.. Approval for the provision of a $2 million cash advance to Strathroy Middlesex General Hospital at the
beginning of the 200912010 fiscal year, to be recovered at the end of the 200912010 fiscal year for
assistance with cash flow while costs saving measures are being implemented.. Approval of the 200912011 Multi-Sector Service Accountability Agreements, effective April 1, 2009 for 88
community health service providers.
lnformation received included:. Updates from the Board Chair and Board Members regarding engagement activities with Health Service
Providers, Health Service Provider Boards and MPPs.. The Health lnfrastructure Renewal Fund (HIRF) capital allocation for hospitals across the South West
LHIN of $5,003,317 for the fiscal year 200812009.
Highlights from a meeting in February of the South West LHIN with the Hospital Chief Executive Offìcers
and Community Care Access Centre Executive Director.
A Chronic Disease Prevention and Management update related to the Diabetes Strategy.
Update on rural health care initiatives.
Status of MPP engagement activities, including a meeting in Toronto with all MPPs on April 27th,2OOg.
Update on the three developing residential hospices in the South West LHIN.
lf you have any questions or require further information, please contact
Sue Davey, Corporate Coordinator
Phone : 51 9-640-2561 /1 -866-294-5446 or Email : Sue. Dave:t@lhins.on.ca
**Next Meetings - Committee of the Whote - Aprit dh & Board of Directors - Aprit 2gth, 2O0g**
a
a
a
a
SouÍh West LHIN Office,
South West Local Health Integration Network highlights of me...
Page 77 of 403
Page 78 of 403
04/08/2009 wED 16! l3 FAx 5194740451 -+a s¿yþ¿m
5
È*mtuff
{J0a+ta t4*tot
FOR IMMEDIATE RELEASE
APRIL 8, 2009
$150 million HELP Clean Water proiect a qo
London, Ontario ,,. Both the federal and provincial governments have now given
the go-ahead for the HELP Clean Water projects to begin. Letters received by
Mayor Anne Marie DeCicco-Best from the Hon, George Smitherman, Deputy
Premier of Ontario and Minister of Energy and lnfrastructure and the Hon. John
Baird, Federal Minister of Transport, lnfrastructure and Communities have
confirmed the completion of the due diligence process for the Huron Elgin
London Project (HELP) Clean Water, a regional infrastructure project impacting
the clean water resources of 14 municipalities in Southwestern Ontario.
The $150 million funding will be shared equally among the three levels of
government; Ontario, Canada and the participating municipalities through their
membership in the Lake Huron Primary Water Supply System and the Elgin Area
Primary Water Suppty System.
Eligible costs can now be incurred and construction can begin on such impoñant
projects as the Southeast reservoir in London, the twinning of pipelines that will
improve transmission capacity and reliability, improving emergency power
capacity and providing additional sources of power through green power
initiatives.
"We are grateful to the Government of Canada and the Government of Ontario,"
said Mayor DeCicco-Best. "With the joint contribution of $100 million we will be
able to realize what has been a visionary hope. The green fight for HELP Clean
Water will create jobs to boost the local construction industry and will provide
clean waterfor more than 500,000 people living and working in Southwestern
Ontario and the growing population for generations to come."
HELP Clean Water, a regional infrastructure initiative, was created by the City of
London and the two Boards of Management for the Elgin Area Primary Water
Supply System and the Lake Huron Primary Water Supply System. lt will serve
the clean water needs of communities in the Great Lakes region of Southwestern
Ontario located between the shores of Lake Huron and Lake Erie.
.30-
Media contact:
Pat McNally, General Manager and City Engineer, City of London and
CAO of the Lake Huron and Elgin Area Primary Water Supply Systems.
(51 9) 661-2500 Ext, 4936
øooL / ooL
Correspondence dated April 8, 2009 from HELP Clean Water reg...
Page 79 of 403
Page 80 of 403
A
coÇ
MUSEUMS BAYIIAM
Minutes of April 8, 2009 Meeting
Council Chambers, Bayham Municipal Office
Straffordville, Ontario
Present: Chair-Bev Hicke¡ Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Ray Maddox, Jean Woon, Rosilee Peto, Ron Bradfield, Cheryl Peters
Regrets: Brian Masschaele, Mat Schafer
1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm
2. DECLARATION OF PECUNIARY INTEREST: NONE
3. AGENDA: It was moved by J.Woon and seconded by C.Peters that the agenda
be approved with additions. Motion Carried.
4. MINUTES: It was moved by L.Acre and seconded by C.Buchanan that the
5. CORRESPONDENCE: It was moved by J.'Woon and seconded b)¡ C.Peters that
the correspondence be received for information. Motion Carried.
a) Invitation f¡om Chatham Kent Museum to reception for Grand Opening of
new exhibit, "A Stitch in Time", on Friday May 1 at 7:00pm.
b) Application from Lincoln Alexander Award2009 to nominate deserving
youth who shows leadership in racial affairs. Deadline May 31.
6. UNFINISIIED BUSINESS:
a) Environment Canada Air Quatity Ilealth Index: An emailed report
from B.Masschaele confirmed that he took part in a provincial conference
call with a consultant in which they explored the feasibility of promoting
the Quality of Air with museums. The participants were all very impressed
with the factthat Museums Bayham already partners with the Erie Shores
Windfarm and all agreed that this was a wonderful opportunity for our
museums to take the provincial lead on interpretation of wind power.
Since this meets with our mandate, it was agreed that we should
aggressively pursue this avenue of opportunity. B.Masschaele offered to
remain the primary contact for this development with Environment
Canada.
b) Kiwanis Home & Rec Show: The Chairman thanked all those whom
participated.
Museums Bayham minutes of meeting held April 8, 2009. File:...
Page 81 of 403
April, 8,2009
Page2
Marine Museum Picnic Area Enclosure: The chairman reported that the
work has been completed. Additional work was needed, over and above
the quoted work, which incurred extra costs of $171.30. It was moved by
of $171.30 to Ed Matthews' invoice. Motion Carried.
Cork Float from Fanshawe Pioneer Village: B.Hickey reported that he
picked up the float and will inquire with local fishermen for possible
b ackground information.
Edison Gazebo Repairs: Although the 4 worst sides have been skilfully
repaired, there still remain 3 sides to be repaired. Ed Matthews is willing
to complete the remaining sides for $375.00. It was moved by C.Peters
and seconded by R.Peto that we hire Ed Matthews to replace the last 3
panels of the gazebo at a quoted price of $375.00. Motion Carried.
Budget Reductions for 2009: Bayham Council has expressed concern
over the committee's reduction to Building Maintenance by $5,000
worried that we maybe postponing some important preventative
maintenance projects. The Chairman has corresponded with the Clerk to
explain that the $5,000 cut included UV protection, which had already
been completed and funded from 2008 budget, plus a l-year postponement
of lighthouse repainting.
NEW BUISNESS
A) Lighthouse Electrical Work: Currently the lighthouse receives power from
a single wire from a pole located behind it. Both the power box and the breaker are
located on the pole. These need to be moved inside the lighthouse. Morse Electric has
given a quote of $1,100 to install a small breaker box, with 4 circuits plus an extra
light and switchbythe door, full inspection/certification. We can save $150 of this
price if we agree to dig the trench from the pole to the lighthouse ourselves. It was
Electric and that the chairman be authorized to proceed with the lowest quote. Motion
Carried.
B) Mould at Edison Museum: C.Peters reported that apair of infant's leather booties
was found to be covered with mould recently, even though they were sitting on a dresser.
Some discussion followed on possible solutions to this humidity problem including
increasing the winter temperature slightly, adding fans to circulate the air and through the
heating and ventilation system. The Committee will request that when the annual
Municipal fall furnace checks are done, that the contractor be asked for suggestions on
how humidity can be reduced through theheatinglventilation system.
c)
d)
e)
Ð
Museums Bayham minutes of meeting held April 8, 2009. File:...
Page 82 of 403
April S,2009
Page 3
C.Peters will contact Mary Gladwin, a conservator, to seek advise on removing the mould
from the leather, how to store other "at risk" artefacts and to seek quotes for any costs
that may be incurred to achieve these results.
C) Marine Museum & Lighthouse Tour: C.Buchanan volunteered to host a tour of 10
people from the St. Williams' 'Women's Institute on May 21 at 3:30 pm.
D) Elgin Tourism Summer Student: It was moved by R.Maddox and seconded by
E) Interviews for Summer Students: The chairman asked for volunteers to assist with
interviewing candidates for summer positions. R.Peto, J.'Woon, R.Maddox and C.Peters
expressed willingness to participate pending exact dates and times.
F) Student Orientation: C.Peters volunteered to train new student employees and
welcomed any committee members who wished to be trained to give personal tours.
G) CMA Kellogg's coupons: Our museums are partnering with Kellogg's to see if
advertising on cereal boxes attains results. Coupons for free admission are printed on the
inside of certain cereal boxes. Rather than mailing in all of the redeemed coupons at
year's end, we are now asked to electronically report on the number of coupons redeemed
at each location.
II) Spring Clean Up at Edison site: C.Peters reported that the Municipality has slated
the rotten apple tree atthe Edison site for removal. The parking lot needs another load of
gravel and levelling as well as the railway tie parking barriers need to be replaced with
cement barriers. C.Peters volunteered to place mulch in the flowerbeds if the
Municipality will supply the mulch. It was noted that Bob Graham will trim some
saplings from the millstone at the Edison Cemetery.
I)Cataloguing Artefacts: It was noted that about 80% of our artefacts do not contain
identification numbers. Elgin County Museum staff have offered to train committee
members and students on the correct method of identification. The Chairman agreed to
contact Mike Baker for the training, once summer students have been hired.
Ð Windmill Kit at Interpretive Centre: The Chairman and Vice-Chairman agreed to
schedule some time to assemble the windmill, which is stored there. A decision on where
to display it will be made after its assembled.
Museums Bayham minutes of meeting held April 8, 2009. File:...
Page 83 of 403
April S,2009
Page 4
11. NEXT MEETING: 'Wednesday May 13, 2009 at 7:00 pm @ Municþal Office.
12. ADJOURNMENT: It was moved by R.Bradfield and seconded by C.Peters
that the meeting be adjoumed at 8:40 p.m. Motion Carried.
Chairman Secretary
Museums Bayham minutes of meeting held April 8, 2009. File:...
Page 84 of 403
Surveyor's Real Property Report regarding "Get to Know Your ...
Page 85 of 403
Surveyor's Real Property Report regarding "Get to Know Your ...
Page 86 of 403
Surveyor's Real Property Report regarding "Get to Know Your ...
Page 87 of 403
Surveyor's Real Property Report regarding "Get to Know Your ...
Page 88 of 403
cl5
April L1, 2009.
Dear Madam Mayor and Council:
I wish to express my concern about the Estherville cemetery and my support for the many
citizens who oppose the recent and startling appearance of a commercial building there.
Beyond the issue of society's ethical responsibilities to the sanctity of a burialground, this spot
holds considerable historical significance in the earliest history of Bayham, and of Ontario. I would like
to describe the little bit that I know, which connects Estherville with the history of our house on Erieus
Street, in the hope that this information is helpful to council.
ln the five years since we purchased the Loyalist house where Port Burwell's first lighthouse
keeper lived, I have had the opportunity to discover much about the people who lived in the Vienna-
Port Burwell corridor before James Peel Bellairs moved here in 1840.
One was the colorful John Buckley Blackburn, who ran a tavern in our house and whose sons,
Thomas (the village teacher and later a doctor) and Martin (a sailor) owned farm properties at
Estherville. These lands were part of a large grant in 1812 to William Stanton, a land-speculating
member of York's (Toronto's) early British gentry, and a force in the government of Upper Canada. lt
was the colonial government's intention to open and settle quickly the area around the Otter estuary in
orderto consolidate and protect British interests in the Talbot lands along Lake Erie from American
marauders at a crucialjuncture in our nation's history.
One of many early Bayham surnames that appear on the stones in the Estherville cemetery is
that of Joseph Merrill, the renowned pastor of the Baptist church that was erected there before L820,
and he is worthy of historical recognition on its own. Among his many associations in Port Burwell and
throughout Bayham, I have learned of one which illustrates the depth of the significance of th¡s
property. The name Cyrus W. Marsh may be new to those interested in Bayham's history. Born in
Massachusetts, he was one of the earliest settlers along Ohio's Lake Erie shore, arriving in the Ashtabula
area in L808 and then erecting the first tavern in Sandusky, on its harbor, in 1818. He also operated the
stage coach running north from the Kentucky border to the lake. Throughout the 1820s, he hid
unknown numbers of runaway black slaves in his tavern, and conveyed them onto a boat, captained by
members of his wife's family, for safe conduct to Port Burwell. She died in 1830, and by 1834 Cyrus had
crossed the lake himself and was keeping an inn in Port Burwell. ln 1835 he married again; and that
ceremony was conducted by Rev. Joseph Merrill, who lived next door to our house on Erieus Street.
The first story we learned about our house was that it had been a safe house for escaped slaves.
Port Burwell was a major destination of the Underground Railroad, and what we know of Cyrus Marsh,
Joseph Merrill and the village's documented connection to other Ontario black settlements suggests
that unmarked black graves may lie in the Estherville cemetery.
I offer these two examples as evidence of the significant history of this spot, of which there is
much more to re-discover. lt holds considerable potential to enhance the attractiveness of the
Estherville entrance to Port Burwell and, thereby, the tourism appeal which is such an important aspect
of the future economic health of this community.
Correspondence dated April 11, 2009 from Susan Start regardi...
Page 89 of 403
It would be a missed opportunity to set aside this matter without resolving the serious questions
surrounding the transfer of this property into private hands. Regardless of that outcome, the township
should re-acquire and preserve this spot as in the best interests of the community at large.
As a ratepayer, I would request council to explore any grant opportunit¡es through the province
that would financially aid the township to recognize and preserve this significant s¡te. Not to do so
would be a missed opportunity for the future of Bayham Township.
Sincerely,
Susan Start,
16 Erieus Street,
Port Burwell, Ontario NOJ 1T0;
and R. R. #4,
Woodstoclç Ontario N4S 7V8.
Correspondence dated April 11, 2009 from Susan Start regardi...
Page 90 of 403
CORPORATION OF'THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April 9,2009
FROM: Planning Coordinator/Deputy Clerk FILE: D10.09
SUBJECT: Schafer Consent Applications E17, E18, E19i09 NUMBER: D2009-13
Roll # 34-0 I -000-004-1 0400
Purpose
To consider consent applications E17, E18, 819/09 Mathew A. Schafer Ltd. and Mathew Schafer.
Background
Three consent applications have been received from the Elgin County Land Division Committee
submitted by Mathew A. Schafer Limited and Mathew Schafer proposing to sever and create a total of
five (5) lots from a parcel approximately 57.4 hectares (141.9 acres). The subject lands are located in
Concession T,PartLat 128, north side Heritage Line, west of Toll Gate Road. The southern portion
along Heritage Line falls within the Village of Straffordville boundary. The subject land is designated
"Agriculture" and the southerly portion "Residential" in the Official Plan and zoned Agriculture (Al)
and the southerlyportion Village Residential (R1) in theZoningBy-law No.2456-2003.
ApplicationBlTl}g proposes to sever a7386.86m2 11.83 acre) parcel from the subject lands. From
that proposed parcel, applications E18/09 andEl9l09 propose to sever and create five lots - each of
four lots at 1447 .17 m2 10.30 acre) and one lot at 1605.8 m2 10.39 acre).
Staff and Planner Comments
The applications promote infilling within the Village of Straffordville boundary in a designated
residential area. The proposed lots comply with the Offrcial Plan and ZonngBy-law for lot frontage, depth
and size.
The lots are required to connect to the municipal sanitary sewer system that extends beyond the
proposed lots on the same side of the road. Staff has confirmed that the sewer system and pump station
servicing the area has the capacity to support this development. A municipal Sewer Services Permit for
each lot will be required and the sanitary sewer stubs are to be installed as a condition of severance.
The frontage/connection charges will be collected upon issuance of a building permit.
A lot grading plan is recommended to address surface water management. Re-apportionment of the
drainage assessment as per the Drainage Act is recommended seeing that the lots are within the
watershed of the No. I Municipal Drain.
As per the municipal water policy for new lots and Policy 4.4.2.6 of the Offrcial Plan, water quality testing
reports including nitrates and bacteria content and water quantity testing reports that all meet Provincial
standards are required on each created lot.
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 91 of 403
Staff Report D2009-13 Schafer Page2
Cash-in-lieu of parkland dedication, 9ll # signage for each lot and a final survey are also
recoÍrmended conditions. The County of Elgin will require Road Access Permits to access Heritage
Line (County Road 38).
Subject to the recommended conditions, staff and the planner have no objection to the proposed
severances.
Affachments
1. Consent Applications EI7, El8, E19/09
2. IBI Group Memorandum dated March 25,2009
Strategic Plan Goal(s)
Goal # 6 Provide and encourage attractive lifestyle choices.
RECOMMENDATION
"TIIAT Staff Report D2009-13 regarding Schafer severance applications be received;
AND THAT Council recommends to the Elgin County Land Division Committee that severance
applicationsBlTlD9,El8/0g and 819/09, submitted by Mathew A. Schafer Limited and Mathew
Schafer, be approved and each is subject to:
1. $500 cash-in-lieu of parkland dedication fee for each proposed lot
2. apportionment of assessment for drainage as per the Draìnøse Act
3. water quantity testing report on each proposed lot
4. water quatity testing report for nitrates and bacteria content on each proposed lot
5. Sewer Services Permit for each proposed lot
6. lot grading plan
7. purchase ofa 911 sign for each proposed lot
8. copy of a final survey provided to the municipality
Respectfully s ubmitted,
Planning Coordinator/Deputy Clerk
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 92 of 403
"tre' tvlog
APPLICATION FOR CONSENT
ELGIN COUNTY LAND DlVlSloN CoMMITTEE = -
Name of Owner
Address
Telephone Number
Telephone Number
Please specify to whom all communications should be sent:
Owners (/)Solicitor ( )Agent ( )
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: creation of a new lot Other:
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
u o /o o.n rr f, I ;o"; fo
(c) lf a lot addition, identifiT the lands to which the parcel will be added:
1..
2.
charge
lease
correction of title
Name of owner's solicitor or authorized agent
4. (a)Location of land:
Municipality îo f /o - Concession No'
Lot(s) No. / / I Registered Plan No.
Name of Streef 4<rìfag Street No. ç6 I t {
(b) Are there any easements or restrictive covenants affecting the subject land?
yes ( ) ruo ( t' lf Yes, describe the easement or covenant and its effect:
5.Descríption of land intended to be severed: (Accurate Measurements in Metric)
Frontage /lt|-67n Depth 17"81 m Area
Existing Use A?rî cq /tøL Proposed Use Rt <i./,t n¿ a
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
6. Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 237, 0I ¡n oepth ? {6 77 m area f6'70 /
Existing Use A ?ric-u lfu" ,, / Proposed Use Hî tí cu l/u"o /
Number and use of buildings and structures on the land to be retained:
Ì f."h ßo¡n / Gr¿¿,t h"urc t tra¡ail--ç-LL-t/--
v
Progiressive by Naturc
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 93 of 403
-2-
7. Number of new lots proposed (not including retaíned lots) (
8. Type of access for proposed and retained lot (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintaíned all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(4
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
maínland? (specify)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individual well
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(r')
()
()
RETAINED LOT
()(4
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewage
system (t/)
Privately owned and operated individual septic
tank ( )
Privately owned and operated communal septic
system
Privy
Other means (specify)
()
()
11.
12. What is the Existing Official Plan designation(s), if any, of the subject land?
l/i /(q{u R e t¡ ,/¿n'f " I
13. What is the Zonins, if anv, of the subject land?
Has the subject land ever been the subject of an application fo¡ approval of a PIan of
Subdivision or a Consent under the Plairning Act? Yes ç /¡ No ( ) Unknown ( )
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
f7o
When will water supply and
What is the Zoning, if any, of the subject land?
lf Yes, and known, provide the application file number and the decision made on the application
16. (a) Has the owner prevíously severed any land from this holding?
Yes (/)No( )
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-3
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lct severed:
Grantee's name ft¿
Relationship (if anY) to owner
Use of parcel
Date parcelcreated
12. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
w1h this appiication, or conlidering âpp$¡ng for additional consents in the future?
Yes (l No ()
18. l-q the subject land currently the subject of a proposed official plan or official plan amendment
thát h¡as been submitted to the Minister for approval?
Yes (,: )No (vf
lf Yes, ?nd:kngwn, specify the Ministry file number and status of the application
19. ls,the subjeeí land currently the subject of an application for a zoning by-law amend.ment,' lrltinist"r;r?òning order amändment, minor variance, or approval of a plan of subdivision?
Yes ()No (4
lf Yes, and known, specify the appropriate fìle number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act? ,.Yes (4
21. ls the subject land within an area designated under any provincial plan or plans?
Yes()No (4
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
SKETCH:
The application shall be accompanied by a sketch showing the following;
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previòusly severed from the parcel'originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial'features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
OuilOings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or a-butting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
of way;
- ¡f access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
No()
22.
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-4
2g. The Owner/Applícant/Agent hereby authorizes Land Division Committee members and the
Corporation oiifre Couñty of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
24. TheApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Rppl¡cätion pursuant tı Section a2p¡ of Bill 49, Chapter 63, S,O. 1989, being an ActTo provide
for'Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at*" fft rnrcrßr{i-lq "
AFFIDAVIT OR SWORN DECI-ARATION
nruu lTcl.lg,l SC[rGGr u""
" iR,t. ttrC r'tl in the county or
solemnly declare that all the information contained in this is true, and lM/e make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as íf made under Oath and by virtue of the CANADA EVIDENCE ACT.
Signature
lf this application ís signed by an agent or solicitor on behalf of an applicant(s), the ownefs
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNry OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp.
DECI-ARED before me at the
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 96 of 403
APPENDIX "A''
The County of Elgin Land Division Committee requires that, in addition to the ?pplication for Consent", the
following information be completed for all applications.
1. Are there any barns locaþd within 300 metres of the subject of this application?
Yes ( ) No (f
lf the answer is "YES" are these barns:
i) Now used for livestock? Yes ( )¡D Capable of being used for livestock? Yes ( )
No (4,
No ("f
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BYAPPLICANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM'DISTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calctllate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
TOWNSHIP LOT coNc.
TILLABLE HECTARES (where livestock facility located)
Maximum Housing Capacity
Number per Year
POULTRY
0 Laying Hens
0 Breeder Flock
0 Pullets
0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms0 Roasters
Open llot ¡ Total
& Barn I Confine-
Caged , On Floor
DRY Open PileSEMI-SOLID Open Pile
Covered Pile
Storage with Buck Walls
Open Earth Sided PitLIQUID Covered Tank
Above Ground Uncovered Tank
Below Ground Uncovered Tank
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TO BE SEIERED
PARCELS 1 ro 4 3J# l3
PÆCEL 5 0,16 Ho
0.S7 Ac
s<Efd1 tuusßAnNo
PRæOæD *VERANC€
PART OF LOTS I27 AND I28
coNcEsslo{ l{oRltl oF TAIBOI RO¡
ÊMAPHIC tvvtt'lgllP OF SA',rHAM
NUNIdPAUTY æ
BAWAI¡
COUNTY OF E.GIN
DETAIL
NOf TO æM
,-r,
t-'(lo\N
t-o-l
lflr "$v f o#,
CIOSOËTí4l\WORK200næ€62'l.dwg, 613200g
I(M HUSTED SURVEY1NG LTD.
ONTARIO IIND SUR\EIOR&ffislEf lffiñm¡{uME6|Èæ..{g F& lt..4..w
PRMCT: É8ô21 RmÉ nE
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 98 of 403
COUNTY OF ELGIN
450 SUNSET DBIVE
ST. THOMAS, ONTARIO
NsR 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
AppLrcAÏoN FoR coNSENr,Þ ;;ü1': & /Qg'
1.
2.Name of Owner
Address
TelephoneNumber ç¿7 ç66 75,29
Name of owne/s solicitor or authorized agent Sît q f r { ¿ v e
Address
Telephone Number
Please specif,T to whom all communicatíons should be sent:
Owners ( "'f Solicitor ( )Agent ( )
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: ,.' creatíon of a new lot Other: charge
leaseaddition to a lot
easement
other purpose
correction of title
(b) Name of person(s), if known, to whom land or interest in land is to be transferred' leased or
charged:
(c)
4.(a) Location of land:
Municipality ßYA" Concession No'
Lot(s) No.l2 ç Registered Plan No'
Name of Street //¿¡.¡ fao t I ì n Street No. lC k < /
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes( ) No(ø1 lf Yes, describe the easement or covenant and its effect:
ry
5. Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 21, îî n oepth {7 , ?l m Area / ¿/ lv,/7 ¿rn
Existing u"" -î{-r,lur, Proposed lJse l?¿t) Jqnc'e
Number and use ol nrilaing" and structures (both existing and proposed) on the land to be
ccurate Measurements in Metric)
5-l ' ?/ n e"" t7/7'$*Ø)
Proposed Use Ke.";J¿qo ¿
rtq ?1*l
11. 73^ I
Number and use of buildings and structures on the land to be reta¡ned:
V*r"r/-
Staff Report D2009-13 regarding Schafer Consent Applications...
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-2-
7. Number of new lots prôposed (not including retaihed lots) -g -ffi- fL¿i
8. Type of access for proposed and retained lot (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(-f
()
()
()
()
RETAINED LOT
()
Gò
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specifl¡)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(r'1
()
()
RETAINED LOT
()
(-1
()
()
RETAINED LOT
(-l
()
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
ryPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem - ( 4
Privately owned and operated individual septic
tank ( )
Privately owned and operated communal septic
.system
Privy
Other means (specify)
11. When will water supply and sewage disposal services be available?
12. What is the Existing Official Plan desígnatioh(s), if any, of the subject land?
t'(lor"' Kcoln
-fo/
()
()
13.
14. Has the subject land ever been the subject of an application for approval of a Plan of
Subdivision or a Consent under the Planníng Act? Yes ( ) No ( ?f Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
n(l
16. (a) Has the owner previously.severed any land from this holding?
What is the Zoning, íf any, of the subject land?
Yes()No (.f
Staff Report D2009-13 regarding Schafer Consent Applications...
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-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Use of parcel
Relationship (if any) to owner
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
w1h this application, or con--sidering apply¡ng for additional consents in the future?
Yes (4 No ()
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes -( )No (vf
lf Yes,:and lSnorryn, specify the Ministry file number and status of the application
:lg. ls the subjectiand currently the subject of an application for a zoning bylary amqnd.mqnt'
,nlt¡niSt"io¿uning order amändment, minor variance, or approval of a plan of subdivision?'\\\yèì----( ) -No (l
lf Yes, and known, specify the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?Yes (l No()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No ('.f
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by q 9!qt9.h s.!9}1V!,!S tne following:
- the boundaries and dimensions of tn" i¡O¡êbfland; \he part that is to be sêvered and the
part that is to be retained; , r! ¡ : ,
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjaient lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercol¡rses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allówanòe, a public travelled road, a private road or a right
of waY;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-13 regarding Schafer Consent Applications...
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-4-
23. The Owner/ApplicanflAgent hereby authorizes l-and Division Committee members and the
corporation or tnãiouñtv ãr elg¡n'staff to enter onto the subject property for the purpose of
Site inspections with respect to this application'
24. The ApplicanyOwner/Agent hereby cons_ents to disclosure of the information contained in this
Apptication purru"nt tã Sàction e2(¡) ot gitl +g, Chapter 63, S'O' 1989, being an Act to provide
for Freedom or tniórmation and pròtóction of lndividual Privacy in Municipalities and Local
Dated atfl," lll rntrtÊo(ilq ø
Boards.
AFFIDAVIT OR SWORN DECTARATION
of
lA/úe
solemnly declare that all the information contained in this a ion is true, and lA/r/e make this
Jãiã;il'il#;áil'äi;i;;iüñlñ;ti"uiné itto be true, an'd t<nowins that it is of the same force andìtu¡Ëllll.{ uËuliálaauvll uul lùulsllllvuelJ werrevr¡¡Y ¡rYYr 5¡¡e
effect as if made under Oath anA Uú virtue óf the CANADA EVIDENCE ACT.
DECLARED before me at the
day of
"rtn" l^[\rtfte0-a[dg-
Signature
susan Dtanfle tiallovta!', a
Commissioner. etc. County of Ëloin' for
the Corporation ol the Counly 0l Elgin.
lf this application is signed by an agent or solicitor on
authoiization must accornþãñy theäpptication. lf the agent
or solicitor, the application tu"t ne signeO by an offic ' must
be affixed. ' .'
It is required th.at one copy of this application be filed, together with one copy of th:e sketch described'
with the responsible person, accompanied by a fer of -
$750.00 in cash or by cheque made payable to TREASURER, COUNry OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp'
this
in the Gounty of
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 102 of 403
APPENDIX "A"
The county of Elgin Land Division committee requires that, in addition to the "Application for consent"' the
following informa[ion be completed for all applications:
t
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BYAPPLICANT
NAME TELEPHONE
coNc.TOWNSHIP LOT
TILLABLE HECTARES (where livestock facility located)
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEEIJg
REQUIREMENTS
pOR t¡Otl-f¡nU¡ USeS eSfAeLlSH¡Ne OR EXPANDING lN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
Maximum Housing CapacitY
Number per Year
POULTRY
0 Laying Hens
0 Breeder Flock
0 Pullets
0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms
Open llot ¡ Total
& Barn I Confine-
Caged , On Floor
SEMI-SOLID Open PileLIQUID Covered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 103 of 403
4'
f orrh
rl
GH
Pß
P
ST
Ës
-a
Áoulc
&rt<n heu¡e
Pq¿þ Barrt
P,(n p 5/q{ì o n CS¿,<tq?e)
gTorof e the/
FTrv m<nt tú,,/ (ßrcr)
U¿ ll
lnlainr/ /orry'
ft¿tvtrr/ h'y'
9rtvrr,,/ 7r"v;orrþ
H<ri t't¡ e
KÑw
| 2t.'un
nt I'a+'rr^l 7 .t' ?',| m
re tütas
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 104 of 403
't.
2.
æ "" r::'¿i /a9'
Name of Owner 9.
Address B /,
Telephone Number
Name of owner's solicitor or authorized agent (rc aÁo w
Address
Telephone Number
Please specify to whom all communications should be sent:
owners ( nf Solicitor ( )Agent ( )
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: t/ creation of a new lot Other: charge
leaseaddition to a lot
easement
other purpose
correction of title
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
llo Lr,o,o,n
(c) lf a lot addition, identify the lands to which the parcel will be added:
4. (a)Location of land:
Municipality /1oí { *, Concession No.
Lot(s) No.Registered Plan No.
Name of Streel ll¿ri Street No._{ G g9/
(b) Are there any easements or restrictive covenants affecting the subject land?
yes ( ) No ( rf lf Yes, describe the easement or covenant and its effect:
5.Description of land intended to be severed: (Accurate Measurements in Metric)
Frontase //- ?? ' Depth {7. ?/ n Area
Existing tJse /þri. qlfu¡o Proposed Use
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
6. Description of land intended to be retained: (Accurate Measurements in Metric)
rrontase 4rtul 7 f . ? n Depth {7' ?i n- Area -!
Existing Use Proposed Use Re <) J¿ ttc e
Number and use of buildings and structures on the land to be retained: counry or Ers¡n
Engneer¡ng seÌvices
v
/29
n€7-72n* tr7- s/^ =
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 105 of 403
7.
8.Type of access for proposed and retained lot: (check appropriate space)
-2-
Number of new lots proposed (not including retained lots)cÐ @ (1:
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space)
10.
TYPE
Publicly owned and operated piped water system
Privately owned and operated indjvidual well
Privately owned and operated communal well
Lake or other water body
Other means (specify)
What type of sewage disposal is proposed:
TYPE
Publicly owned and operated sanitary sewage
system
Privately owned and opetqted individual septíc
tank
Privately owned and operated communal septic
system
Privy
Other means (specifu)
PROPOSED LOT
()
(4
()
()
(check appropriate space)
PROPOSED LOT
( L/)
()
()
()
RETAINED LOT
(4
()
()
()
11.
12.
13.
14
if any, of the subject land?
F, a )/¿ 'l- /
Has the subject land ever been the subject of an application for approval of a Plan of
Subdivision or a Consent under the Planning Act? Yes ( vf No ( ) Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
15. lf this application is a re-submission of a previous consent applícation, describe how it has been
changed from the original application
1ô. (a) Has the owner previously severed any land from this holding?
When will water supply and sewage disposal services be available?
What is the Existing Official Plan s), if any, of the subject land?
What is the Zoning,
Yes ( ,f No( )
Staff Report D2009-13 regarding Schafer Consent Applications...
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-3
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the followìng information for each lct severed:
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this appiication, ór coñsiOer¡nö äpply¡ng for additional consents in the future?
,/Yes (4 No (ûf
1g. ls the subject land currently the subject of a-propose_d official plan or official plan amendment
'that iìas been submitted to the Minister for approval?
Grantee's name
Relationship (if anY) to owner
Use of parcel
Date parcel created
Yes ()No (vf
lf Yes, andlknôwn, specify the Ministry file number and status of the application
19. ls the subjeıt land currently the subject of an application for a zo¡ing by-law- amend.qenf '
Minister'-s zoning order amändment, minor variance, or approval of a plan of subdivision?,/Yes () No (a
lf Yes, and known, specify the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act? ./
Yes ú No()
21. ls the subject land within an area designated under any provincialplan or plans?
Yes()No(1
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railwaY crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjaient lands that in the opinion of the applícant may.affect the application, such as
OuilOings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allówance, a public travelled road, a private road or a right
of waY;
- if access to the subject land is by water only, the location of the parking and boat docking
facilíties to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 107 of 403
-4-
The Owner/ApplicantiAgent hereby authorízes Land Division Committee members and the
Corporation of in. Corñty of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
The ApplicanVOwner/Agent hereby consents to disclosure of the information contained in this
nppticätion pursuant tı Section aÞ10¡ of Bill 49, Chapter 63, S.O. 1989, being an Actto provide
toipreeOonì of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Datedat,n" lTl rnrcrfn[r\ "t
t3t4.dayor ffhrch ,o
23.
this
of
AFFIDAVIT OR SWORN
lAlVe
solemnly declare that allthe information contained in this
solemn âeclaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
Signature
)usan Ùtanne riall0!!ay
tommissioner, etc. CQunty 0l tlgn, l0r
fhe CorDoration oi lhe County 0l tl0ln'
-rpÍes Jaruary 6, 2011
If this application is signed by an agent or solicitor on behalf of an applicant(s), the owne/s
authorization must accompany the application. lf the applícant is a corporation acting without agent
or solicitor, the application must be signed by an offlcer of the corporation and the seal, if any, must
be affixed'
li"¡ ;
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied,by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additionalfee of $250.00 will be charged for affixing the consent stamp.
in the County of
is true, and lM/e make this
DECLARED before me at the
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 108 of 403
APPENDIX "4"
The County of Elgin Land Division Committee requires that, in addition to the "Application for Consent", the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes() No(6
lf the answer is 'YES" are these barns:
i) Now used for livestock? Yes ( ) No (l-
iD Capable of being used for livestock? Yes ( ) No ( 2f
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BYAPPLICANT
AGRICUI-TURAL CODE OF PRAGTICE FORMULA ONE DATA SHEET TO
CALGULATE THE MINIMUM DISTANGE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calcL¡late the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
TELEPHONE
TOWNSHIP LOT coNc.
T|LI-ABLE HECTARES (where livestock facility located)
Type of Livestock Maximum Housing Capacity
Number per Year
. Manure System Housing System
check typeLrqurq
Sod
v
DAIRY0 Cows0 Heifers0 Calves
Tie
Stal
Free
Stall
Loose
BEEF
0 Gows
0 Calves0 Feeders
0 400-750 tb.0 400-1100 tb.
0 750-1100 tb.
Open llol
& Barn
Total
Confine-
ment
POULTRY
0 Laying Hens
0 Breeder Flock
0 Pullets0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms
0 Roasters
MINK - Famolao
Caged On Floor
HORSES
-qHtrFP - Rqmc ,Q Fr¡roc
RABRITS
VEAI CAI VtrS
OTHER
MANTIRF STf)RAGtr.
DRY Open Pile Covered PileSEMI-SOLID Open Pile Storage with Buck WallsLIQUID Govered Tank Open Earth Sided Pit
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Staff Report D2009-13 regarding Schafer Consent Applications...
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Staff Report D2009-13 regarding Schafer Consent Applications...
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lBl Group
203-350 Oxford Street West
London ON N6H 1T3 Canada
tel 519 4727328
fax 519 4729354
To/Attention
From
cc
Subject
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date March 25,2009
Project No 3405-459
Steno dd
1.
2
3
Memorandum
Schafer - Applications for Consent (E17109, E18/09, E19/09) - Heritage
Line, Straffordville
We have completed our review of the consent applications submitted by Mathew Schafer
in support of a proposal to develop five (5) residential lots on a 7386 m'z (1.8 acres) portion
of land on the north side of Heritage Line, west of Toll Gate Road, in the Village of
Stratfordville. The subject lands are designated "Residential" in the Official Plan and
zoned Village Residential (R1) in Zoning By-law No. 2456-2003.
The subject lands are currently part of a large farm parcel that includes frontage on
Heritage Line and Toll Gate Road. Existing on-site buildings include a pack barn, a
greenhouse, and a storage shed, which are all located on the proposed retained lands.
The proposed severed lots are all currently vacant, and intended to be developed as
single-detached residential building lots. Surrounding land uses consist of similar single
detached residential uses along Heritage Line between Toll Gate Road in the east, and
the more built-up portion of the Village to the west. There is also a sewage pumping
station located directly to the west of the proposed lots. There are no significant natural,
hydrological, or landscaped features in the vicinity of the proposed lots.
Section 4.3.1.9 of the Official Plan states that major residential development shall be
restricted until such time as full rnunicipal sewer and water services are provided. lnfilling
through the consent process or through small plans of subdivision to a maximum of five
(5) lots will be permitted in the interim. The lands north of the proposed lots are not
considered for long-term residential growth, within the Village of Stratfordville boundary.
Only lands fronting onto Heritage Line are included, to encourage infill where scattered
residential lots had been developed out towards Toll Gate Road. As such, no plan of
subdivision is required for these lands as the layout of the lots in this area of Straffordville
is oriented to frontage on Heritage Line, with no internal road network necessary.
lBl Group is a group of firms providing professional servlces and is aff¡liated with lBl Group Architects
Staff Report D2009-13 regarding Schafer Consent Applications...
Page 111 of 403
lBl Group Memorandum
Municipality of Bayham - March 25,2009
4. Therefore, the proposal may proceed through the consent process, provided the proposal
can meet the criteria for new single-unit dwellings outlined in Section 4.4.1.6 of the Official
Plan:
a. Lot frontage, depth and size: The proposed severed lots would all comply
with the minimum frontage regulations (20m), the minimum lot depth
regulations (asm), and the minimum lot area (900 m'z).
i. The proposed lot frontages are 24.99 - 27 .73. metres;
¡i. The proposed lot depths are 57.9 metres; and
iii. The proposed lot areas are 1447 - 1600m'.
b. Natural features: There is no natural heritage features on the lands of note
that warrant protection through layout of the site.
c. Desiqn: The subject lands are of a size that will be able to accommodate on-
site landscaping, building form and orientation to achieve energy-saving
measures. The proposed higher density of development ensures more cost-
effective use of municipal servrces.
d. Open space: lt is not considered likely that any part of the subject lands
would be suitable for parks purposes, and therefore dedication of open space
should be acquired by cash-in-lieu of parkland dedication.
e. Adjacent and surroundinq land use: The proposal is compatible with
surrounding land uses which consist entirely of residential uses on similar
sized lots fronting on Heritage Line.
f. Facilities and services: The proposed development will be required to
connect to the municipal sanitary sewage system. The Municipality shall
ensure that existing or proposed municipal services (including sanitary
sewage treatment and disposal, garbage pick-up, storm and surface
drainage, roads, sidewalks, and street lighting) are adequate to serve the
proposed development. Capacity within the Port Burwell sewage treatment
plan must be confirmed prior to approval of the consents.
g. Storm drainaqe: The Municipality's engineer should ensure that storm
drainage will be accommodated on-site through natural surface flows. A
grading plan may be required to address any concerns of drainage directed
across proposed lot lines.
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lBl Group Memorandum
Municipality of Bayham - March 25, 2009
h. Vehicular access: Access to the proposed retained lot will be via Heritage
Line, a County road that serves other residential uses. While, it is considered
unlikely that any new tratfic hazards would be created as a result of the new
lots, the County will confirm this through the consent review process.
i. The Planninq Act: This policy refers to plans for residential subdivisions and
as such is not relevant to this application.
5. lt should also be noted that Section 4.4.2.6 of the Official Plan requires proof of potable
water within the Village of Straffordville, as there is currently no municipal water supply
6. Based on our review of the Official Plan policies and Zoning By-law regulations we have
no objection to the proposed amendments subject to the following:
a. Written confirmation from the WaterMastewater Superintendent of adequate
municipal services, with particular regard for sewage capacity;
b. That the applicants provide proof of potable water supply, and that written
confirmation from the WaterMastewater Superintendent confirms that it
meets Provincial standards;
c. Written confirmation from the County Engineer that development of the
retained lands for residential purposes will not create any traffic hazards on
Heritage Line.
7¿r',1
IBI GROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
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Page 114 of 403
4
CORPORATION OF THE MUNICIPALITY OF BAYHÄM
STAFF REPORT
TO: Mayor & Members of Council
FROM : Planning Coordinator/Deputy Clerk
SUBJECT: Daniel Road Use Agreement
Roll # 34-01-000-006-03500
DATE: Apn19,2009
FILE:
NUMBERzD2009-14
Purpose
To consider Draft byJaw 2009-053 authorizing a road use agreement (Daniel).
Background
The Daniels purchased 54890 Baldwin Line in March 1998. Soon after they constructed a new home
and bam on the property. [n anticipation of selling the property, Ms. Daniel approached the
municipality for clarification on the status of the driveway and whether or not it complied with
municipal regulations.
Staff Comments
Research revealed that the driveway for the property owned by Janet Daniel, is located on an unopened
section of the road allowance known as Baldwin Line, located between Concession North Gore and
Concession 8, through Lots 12 and 13. It was determined that a road use agreement is required for the
continued use.
Ms. Daniel has reviewed and signed the agreement that is presented to Council for consideration at this
time.
Attachments
1. Draft By-law 2009-053 Road Use Agreement
Strategic Plan Goal(s)
Goal # 2 Ensure reliable, well maintained and secure infrastructure
RECOMMENDATION
"THAT Staff Report D2009-14 regarding the Daniel road use agreement be received;
AND THAT By-law 2009-053 regarding a Road Use Agreement with Janet Daniel for a portion
of Baldwin Line road allowance be presented to Council for enactment."
Kyle
Planning Coordinator/Deputy Clerk
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THE CORPOR,A,TION OF' THE
MIJNICIPALITY OF BAYIIAM
BY-LAW NO.2009 - 053
A BY.LAW TO AUTHORIZETIJ.F EXECUTION
OF'AROAD USE AGREEMENT BETWEEN
TIIE MUNICIPALITY OF BAYHAM
AND
JA¡IET ELIZABETH DANIEL
WIIEREAS Section l1 of the Municþal Act, 2001, S.O. 2001, c. 25 as amended provides that a
lower tier municþality may pass bylaws respecting highways.
AND WHEREAS Janet Elizabeth Daniel has applied to the Municipality for permission to
utilize a portion of road allowance closed to vehicular traffic for the purpose of access to a
residence ald accessory buildings located on her property.
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into such agreement to grant such permission subject to terms and conditions set forth in
such agreement.
NO\ü THEREFORE THE CO{JNCIL OF' TIIE CORPORATION OF TIIE
MUNICIPALITY OF'BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Agreement attached hereto as Schedule ",A'" and forming part of this byJaw, between
the Corporation of the Municipality of Bayham and Jarìet Elizabeth Daniel, being a road
use agreement for certain public highways under the jurisdiction and control of the
Municipality of Bayham.
2. THAT this byJaw shall come into full force and effectupon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16th DAY
OFAPRIL 2009.
MAYOR CLERK
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Page 116 of 403
AGREEMENT
THIS AGREEMENT made in triplicate this
-
day of
BET\MEEN:
,2009
JA¡IET ELIZABETII DA¡IIEL
of the Municipality of Bayham, in the County of Elgin
hereinafter called the OWNER
OFTHEFIRSTPART
-ÄND.
THE CORPORÁ.TION OF THE MUNICIPALITY OF'BAYHÄM
hereinaft er called BAYHAM
OF THE SECOND PART
WHEREAS:
1.The Owner is the only owner of lands and prernises described in Attachment "4"
attached hereto and illushated on Attachment "B" attached hereto.
Bayham is the owner of all opened and unopened road allowances within the
Municipality and in particular the road allowance illustrated in Attachment "B" attached
hereto.
The Owner has requested Bayham to grant permission to utilize the road allowance
closed to vehicula¡ traffic illustrated in Attachment "B" hereto for the purpose of access
to a ¡esidence and accessory buildings located on the property
NOW THEREFORE IN CONSIDERATION of the premises and other good and valuable
consideration and the covenants and agreements hereinafter to be performed, the parties hereto
covenant arid agree as follows:
Bayham, during the pleasure of Council, subject to the terms, conditions and covenants of
this Agreement, allow the Owner to use the said lands for access to a private residence
and accessory buildings, until such time as any part or parts ofthe said lands are required
by Bayham for any puq)ose. The Owner shall not construct any permarient structures,
fencing, gates, or otherwise on the said lands, except as approved in writing by Bayham.
The Owner shall use the said lands for the purposes ancillary to the agricultural use for
access for ingress and egress.
The Owner shall maintain any and all improvements permitted in all respects to the
satisfaction of Bayham and upon its direction. In no circumstances shall Bayham be
responsible for the costs of any improvements, maintenance, damages, or other expenses
associated with the permitted improvements.
The Owner shall always indemnify and keep indemnified Bayham against all actions,
suits, claims, and demands whatsoever which may be brought against or made upon
Bayham, and against all loss, costs, damages, charges and expenses whatsoever which
may be incurred, sustained, or paid by Bayham in consequence of the use of the said
lands or otherwise by reason of the exercise by the owner of the permission hereby
granted to use the said road allowance, and the owner hereby grants to Bayham full
power and authority to settle any such actions, suits, claims, and demands on such terms
hereby covenants o
by Bayham in pur d
reasonable costs n
s, suits, claims, or
l.
J
4.
Staff Report D2009-14 regarding Daniel Road Use Agreement. ...
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a
5. If the Owner fails to proper condition or to use it contrary to the
provisions of this A terminate the Agreement on five (5) days
written notice to the ination, the Owner shall restore the land to
its condition prior to the execution of this Agreement.
6. No length of time or enjoyment by the Owner of the lands or any part or parts thereof
shall eñure or give a rigit to the Owner or its heirs, successors, or assigns to retain the
said lands or any part or parts thereofor acquire an easement or shall deprive Bayham by
the operation of Jny søtute of limitation or otherwise of any right to require the vacating
ofthe said lands.
7. If at any time after the execution of this Agreement the Council of the Municipality of
Bayham, in its sole discretion, resolves to terminate the privileges granted herein, the
Owner agrees to remove the works, or any part or parts thereof, and to restore the lands to
the condition as existed at the date of execution of this agreement if so required by the
Municipality in its sole discretion, within sixty days next after notice in writing of such
resolution has been delivered or posted by prepaid mail to the Owner and the Owner shall
not be entitled to claim any damages whatsoever for the removal of the works or any parT
or parts thereof.
8. Bayham reserves the right, for itself and all members of the public, to use the said lands
for access to and uses as deemed appropriate in its sole discretion.
9. The Owner covenants and agrees with Bayham that in the event of the Owner transferring
or selling the lands or any part thereof, the Owner shall forthwith notifr Bayham in
writing of such transfer or sale togetler with the name and address of the transferee or
purchaser.
10. The Owner covenants and agrees with Bayham that for the purpose of this Agreement,
notice may be given to the Owner by mailing the notice post paid and addressed to the
Owner at the address of: 54890 Baldwin Line, RR 1 Eden ON NOJ 1H0.
I l. This Ageement and everything contained shall respectively enure to the benefit and be
binding upon the parties hereto, their heirs, executors, administrators, successors, and
assigns respectively.
12. The Owners, at their expense, shall register this Agreement on title to the Lands. The
Owners shall cause a registered copy to be delivered to the Municipality.
IN 'ù/ITNESS WHEREOF Bayham has hereunto afFrxed its Corporate Seal under the hand of its
proper signing officers duly authorized on its behalf and the Owner has hereunto set her hand
and seal.
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Mayor Lynn Acre
Clerk Lynda Millard
Date
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Attachment ttÄtt
Pro¡rerty Descrirrtion
Legal Description: Concession 8 South Parl Lots 12 &. 13, RPl1R5288 Part 3
AssessmentRollNumber: 34-01-000-006-03500
Municipal Address: 54890 Baldwin Line
Staff Report D2009-14 regarding Daniel Road Use Agreement. ...
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Attachment (rBt'
//-R-szae 4
,J,-.- *
;g \ rr-s,1ç. 1
-'<--t
t..
-.-
-È
Unopened Road
AIIowance
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CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April 9,2009
FROM: Planning Coordinator/Deputy Clerk FILE: A O'i
SUBJECT: Road Access and Water/Sewer Services Permit NUMBER: D2009-15
Policy and Procedures
Purpose
To consider Road Access and Water/Sewer Services Permit (the "Permit) with Policy and Procedures.
Background
As a result of the need for an internal permit system for addressing road access and water/sewer
services installations, staff has prepared a permit system with accompanying policy and procedures and
fees.
Staff Comments
The "Permit" is used by a property owner(s) to obtain approval for the installation of accesses
(driveways) and municipal services.
The Road Access portion of the permit requires approval by the Manager of Public Works or his
designate. The permit states the required construction materials and location of an access to a property.
The Water/Sewer Services portion of the permit requires approval by the Water/Wastewater
Superintendent or his designate. The permit states the required materials and location for the
installation of the water connection stub andlor the sewer connection stub from the main(s) to the
property line.
Staff have been using the "Permit" for a few months on a trial basis to fine-tune the permit and the
procedure. It has been confirmed that there is significant time and costs associated with the appropriate
supervision and inspection of these service installations. Initiating a permit system is intended to
ensure such services are properly installed and inspected, that municipal properties are appropriately
repaired, and allows for cost recovery. Those related costs have been discussed and incorporated in the
Treasurer's Report F2009-023, also presented in the April 16 meeting agenda.
Attachments
1. Road Access and Water/Sewer Services Permit
2. Road Access and Water/Sewer Services Permit Policy and Procedures
Strategic Plan Goal(s)
Goal # I Practice responsible hnancial management
Goal # 2 Ensure reliable, well maintained and secure infrastructure
Goal# 4 Be dedicated to service excellence
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Staff ReportD2009-I5 Road Access Water/Sewer Svcs Permit Page2
RECOMMENDATION
"TIIAT Staff Report D2009-15 regarding the Road Access and Water/Sewer Services Permit be
received;
AND THAT Council adopt the Road Access and Water/Sewer Services Permit with the policy
and procedures as outlined in Staff Report D2009-015.'
Planning CoordinatoriDeputy Clerk
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THE CORPORATION OF
THE MUNICIPALITY OF BAYIIAM
Box 160, 9344Plark Road, Straffordville ON NOJ 1Y0
Phone (519) 866-5521 * Fax (519) 866-3884
Property Roll # 34-01-00
ROAD ACCESS AND WATER/SE\ryER SERVICES PERMIT
SECTION 1 _PROPERTY OW\ER INF'ORMATION Date
Property Owner(s) Name:
Applicant's Mailing Address
Postal Code
Telephone No.Fax No.Cell
SECTION 2 - LOCATION AND DESCRIPTION OF WORK
911 # and Street/Road Name
Concession Lot Plan
Description of Work
Side of Road (Circle One) North South East West
Proposed Start Date Estimated Completion Date
NOTE: A plan/sketch showing the location of the above described work and/or service MUST accompany this
application on the back. All relevant measurements and depth of work will be shown. If this permit is for the
purpose of constructing or altering an entrance please define the area so that the exact location may be
inspected. (i.e. stakes at property line, paint lines etc.)
SECTION 3 - CONTRACTORINFORMATION
Road Access Contractor Name
Contractor's Address
Telephone No.Fax No.
Water and/or Sewer Installer Name
I¡staller's Address
Phone No.Fax No.
SECTION 4 - STREET/ROAD ACCESS SPECIAL CONDITIONS AND APPROVAL
CALL THE MUNICIPAL OFFICE 519-866-5521 TO MAKE AN APPOINTMENT FOR A SITE
MEETING WITH THE MANAGER OF PUBLIC WORKS
To Be Completed by Municipal Staff
Requirements for the Entrance
Fee $160.00
Length of Culvert Pipe
DrivewayWidth
m Diameter of Culvert Pipe
m Surface Type
Special Conditions
Manager of Public Works Date Approved Date Complete
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SECTION 5 _ WATER & SE\ryER SERVICES SPECIAL CONDITIONS ÄND APPROVAL
CALL 519-874-4761 TO MAKE AN APPOINTMENT FOR A SITE MEETING WITH THE
I4/A TE R/WAS TE I'YA TER S UPE RINTE ND E NT.
To Be Completed by Municþal Staff
Requirements for the Municþal Water
Fee $170.00 per service
Water Line Size: 3/ou 7" Type of Line: soft copper 160 Series Plastic
The Onta¡io Building Code requires l4-gauge solid copper light coloured plastic coated tracer wi¡e on non-metallic
pipe from the watermain to water meter.
Requirements for the Municioal Sewer
Sewer Pipe Size: 5" PDC Type ofPipe: SDR 35
Sand bedding surrounding the pipe is required. If applicable, road re-construction requires a layer of compacted
Granular "A" gravel between the layer ofsand bedding and the surface asphalt bed.
Special Conditions
'Water/lvastewaterSuperintendentorDesignate DateApproved Date Complete Initials
SECTION 6 - SKETCII OF THE SUBJECT PROPERTY- Show dimensions of subject property
- Show location of driveway/access with measurements from property lines (indicate in metres or
feet)
- Indicate road/street with correct road./sheet name(s)
^
lndicate location of municipal water (if applicable) and sewer main (if applicable)
I
N
In regards to this application, the property owner is responsible for the restoration ofmunicipal property,
including but not limited to road surfaces, sidewalks and drainage wo¡ks to the satisfactioo óf ttr" pott;"
Works Superintendent.
I have read, understand and agree to the conditions and requirements set forth on this application and assume
all cost incurred by the Municipality of Bayham, liability for all damages which may bãlncurred and to
indemnifl' and hold harmless the Municipality of Bayham from any u.ìionr, claims, suits or demands made
against the Municipality by any person arising out of the issuance of this permit.
DateSignature of Property Owner
\Vord,/Pemits
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Municipality of Bayham
ttRoad Access and Water/Sewer Services Permitt'
Policy and Procedures
Effective April 16,2009
Policv
Effective immediatel¡ all requests for road access, water main connections and sewer main
connections shall be subject to the approval of a "Road Access and Water/Sewer Services
Permif'.
Procedure
1. A request for a driveway, waler main connection and/or sewer main connection to a
property shall require a"Road Access qnd ll'ater/Sewer Services Perrnif'.
2. Copies of the permit application are available from the Chief Building Ofhcial, Manager
of Public Works, Water/IVastewater Superintendent and frling cabinet at front reception.
3. A property o\ryner must complete, sign and submit it to the municipal office for
processing with the applicable fee as per the most current Rates and Fees By-law.
4. The appropriate staff member (Manager of Public V/orks and/or WaterÆVastewater
Superintendent) shall review the permit application for completeness, speciff the
requirements for the proposed works, provide signed approval and ensure that the
property owner receives a photocopy of the permit.
5. The appropriate staff member shall inspect the completed works and, if completed to
their satisfaction, indicate on the original permit that the works are complete and date it.
6. In the case of the permit being a condition of an application for consent:
a) the Road Access portion of the permit must be approved to satisfu the condition
of severance. Installation of the access would remain the responsibility of the
builder as per the approved permit. Should the builder require a change to the
permit, a neìil permit is required.
b) the Water/Sewer Services portion of the permit must be approved and the
services installed to satisff the condition ofconsent.
7. A completed copy of the permit shall be filed in the appropriate roll frle at the municipal
office and./or a copy frled with the Chief Building Official, if applicable.
Word/policy/Road Access and...
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Page 126 of 403
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council Date: April 16,2009
FROM: Drainage Superintendent File: DR¿009-002
SUBJECT: Petition for I)rainage from Abraham Peters
Purpose:
This report is to present to Council the Petition filed with the Clerk, of the Municipality of Bayham, on
April 6, 2009. The petition is for a drainage works for lands owned by Abraham Peters, being Lot7,
Concession 8.
Background:
Section 4(1) of the Drainage Act provides for a petition for the drainage by means of a drainage works
of an area requiring drainage as described in the petition may be filed with the clerk of the local
municipality in which the area is situate by:
(a) The majority in number of the owners, as shown by the last revised assessment roll of lands
in the area, including the owners of any roads in the area:
(b) The owner or owners, as shown by the last revised assessment ro11, of lands in the area
representing at least 60Yo of the hectarage in the area;
(c) Where a drainage works is required for a road of part thereof, the engineer, road
superintendent or person having jurisdiction over such road or part, despite subsection 61 (5);
(d) Where a drainage works is required for the drainage of lands used for agricultural pu{poses,
the Director.
The Drainage Act provides that Council must give consideration to the petition and, within thirty days
(Section 5.1.a) of the filing, decide whether or not it will proceed. If Council decides not to proceed
then written notice of its decision must be sent to each petitioner. A petitioner may appeal to the Ontario
Drainage Tribunal if Council decides not to proceed, or if Council does not act on the petition within 30
days.
It may be diffrcult for Council to make a decision on the validity of the petition as it is based on
definition of the "area requiring drainage". Initially, the petitioner(s) define this area on the petition they
submit, however the area must be defined by an engineer at the "on-site meeting" to determine the
validity of the petition.
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Staff Report DR2009-002 2
April16,2009
If the Municipality decides to proceed then written notice of its decision must be given to (Section 5.16):
(a) eachpetitioner;
(b) the Clerk of each local municipality that may be affected;
(c) the Conservation Authority that may be affected;
(d) the Ministry of Natural Resources;
(e) The Ministry of Agriculture, Food & Rural Affairs.
The Municipality must appoint an engineer within sixty days (Section 8.3) of giving notice to proceed.
The choice of engineer is the decision of Council. When appointed by Council to prepare a report on the
drainage work, the engineer is to file said report within six (6) months (Section 39.1) of the appointment.
Following the appointment the engineer must (Section 9.1) cause the Municipal Clerk to send a written
notice, specifying the time and place of an "on-site meeting". The notice must be served seven days
prior to the proposed site meeting.
Staff Comments:
The land in question for drainage is Lot 7, Concession 8 in the Municipality of Bayham. Mr. Peters is
presently attempting to sever this land into two parcels. Once that severance is completed Mr. Peters is
proposing a five lot subdivision on one of the parcels. The land in question has the Bartley Municipal
Drain passing through it along a west to east line. This is a tile drain that outlets into an open ditch. The
tile drain location does not line up with Mr.Peter's lot division, so he wants the drain to be relocated to
line up with one of the lot boundaries. The new lots being created, along with the new road will require
drainage, therefore the petition for drainage is required.
The realignment of the existing tile drain can be accomplished by Council appointing an Engineer to
prepare a report. It is also conceivable that the realigned drain may have to be increased in size to
accommodate the increase in runoff from the change of use from agricultural to residential.
Pursuant to Section #78 of the Drainage Act, Municipal Council may (without the petition required in
Section 4) but on the report of an engineer appointed by it, undertake and complete the
repairlimprovement of drainage works. The engineer has all the powers and shall perform all the duties
of an engineer appointed with respect to the construction of drainage works under this Act. All
proceedings, including appeals shall be the same as on a report for the construction of a drainage works.
Strategic Plan Goals:
Goal #2: Ensure reliable, well maintained and secure infrastructure.
Goal#5: Develop a new and improved infrastructure network.
Staff Report DR2009-002 regarding Petition for Drainage from...
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Staff Report DR2009-002
April 16,2009
Recommendations:
TIIAT Council of the Municipality of Bayham acknowledges the filing with the Clerk of the
Petition for drainage works by Abraham Peters.
AND TIIAT Staff Report DR2009-002 regarding the petition for drainage and for drainage
improvement be received.
AND TIIAT Council wishes to proceed with this matter and appoints Spriets Associates,
Engineers, to prepare a preliminary report on the proposed drainage area, pursuant to Section 5
and Section 78 of the Drainage Act, for Council's consideration.
BiIl Kniftón /
Drainage Superintendent
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'7,t
¡lrrEfvE
APg, - Â ?009
MUI'JICIPA tITy OF BA yHAM
EÕ?
Munlclp¡l World Llmlted, St. Thomas, Orrtarlo
Form No. 236-A
PETITION FOR DRAINAGE \il'OIIK
we, being o'vnìers, as shown by the last revised assessment roll, of lands in the /hu*tc¡/r1ttry'
or ßn/uø , requirirrg drainage,
hereby peiition that the area more particularly described as follows:
Ko ¿-c # 8/ot ooo oo s o >Act
Co,u..s},o. & Fr*, Lol 7
R P // R 71oo Pnr¿r / ârtry' KFIIR trsqS /.t'-z /
l)cscribc thc
arcu by
¡rtetcs and
llounds, giv-
irr¡1 ench lot
and plrrt of
lot, rrrrnrbcr
of cottces-
siorr or
slfect, ¡rnd
i¡cres i n
each lot or
¡rnrt of lot.
|ìECEIVE
may be drained by means of a drainage works.
SIGNATURIì OF OWNER MUNI(:IPAI-ITY
ß n yvnrrt
Staff Report DR2009-002 regarding Petition for Drainage from...
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April 8, 2009
FROM: Administrator FILE: '4. -:-'
SUBJECT: Road Closure Application - Concession 5 and South Gore NUMBER: PR2009-10
Purpose
This report is further to a request that the Municipalþ consider closing and conveying a portion
of the road allowance between Concession 5 and Concession South Gore, through Lots 1 and2.
Background
Staff have received a request to close and convey a portion of the mentioned unopened road
allowance from an abutting property owner. The applicants property is currently licenced and
utilized for aggregate (sand) extraction. The applicants are interested in acquiring the road
allowance to enable extraction and rehabilitation closer to the existing property line.
Staff Comments
Council practice in applications for closure and conveyance of unopened road allowances has
required the applicantpay all surveying, legal, and advertising costs, along with an administrative
fee of $350. ln addition, Council has considered the conveyance price on an individual basis.
The applicants have been advised of these requirements, and indicated that they wish to proceed.
In regard to the conveyance, it is reasonable to set a price for conveying the lands in this case, as
there are no extenuating circumstances evident (ie: exchange of lands etc). The value of the lands
could be established with the assistance of an appraiser.
In this case, the applicant abuts the subject road allowance on one side only, and therefore it is
suggested that discussions will be required with the other abutting owner.
Staff have carried out a preliminary review, and do not foresee future municipal use for the lands
in question. The process required under Municipal procedures will include public notice to
determine if other issues may exist.
Staff therefore do not see any barrier to proceeding, subject to the following:
r That the property be conveyed at avalue to be determined by appraisal. That the applicant agree to pay necessary expenses (in full) including any required legal,
survey, advertising, administrative and appraisal costs. That owners of lands abutting the road allowance be afforded opportunity to acquire the
allowance to the mid-point
It is suggested that the Municipality initiate closure procedures in accordance with the municipal
notice by-law and proceed subject to any public comments that may come forward in the public
process.
Attachments
1. Letter of Application - Bernie Janssen on behalf of Mr. Strickland and Mr. Walker
2. Sketch of subject unopened road allowance
Staff Report PR2009-10 regarding Road Closure Application - ...
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Recommendation
THAT staff be directed to initiate required procedures pursuant to the Municipal notice by-law to
close a portion of unopened road allowance between Concession 5 and Concession South Gore,
through Lots 1 and2 provided the applicants pay required expenses, and that upon closure of the
road, the lands be conveyed to the abutting property owners at appraised value.
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LANDSCAPE, ARCHITECTS
Apnl7,2009
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, Ontario
NOJ lYO
Attention: Mr. Kyle Kruger, Administrator
DearMr. Kruger:
RE: Unopened Road Allowance
Part Lot 1-3, Between Concession 5 and South Gore, Municipality of Bayham
(formerly Bayharn Township), Elgin County
We have been requested by Mr. Strickland and Mr. Walkerto follow up your letter ofNovember 24,2006
regarding the elosure and conveyance of the unopened road allowance located on the north boundary of the
lands owned by Mr. Walker along Richmond Road. Mr. Walker would like to proceed with acquiring the
unopened road allowance on both sides of Riehmond Road located between Concession 5 and Concession
South Gore or Concession 6, adjacent to his properties in Lots I and 2 and Part Lot 3, Concession 5 (see
attached Ontario Base Map).
If you have any questions or require any additional information please call the undersigned at (519) 765-
1998 or Mr. Shickland at (519) 773-2379.
Sincerely,
HARRINGTON AND HOYLE LTD.
Encl.
c.c. John and Jon'Walker
c.c. Brent Strickland
l-l 91 Ande¡sonAVe Unit f2 lr4arkhanr, O¡i L6E 145 Tel: i9O5)294-82ô2 Fax: r905) 2L)1-752] markh.rn¡@l¡a;ringtorr-hoyle.conr
fl 55AinslicSt.N.,2ncl Floor,Cambriclge,ON NlRiJfiTel:t51ctt710-725û Fax: ,i19¡71O-)l19canrbricìge@harrington-hoylecom
Staff Report PR2009-10 regarding Road Closure Application - ...
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Staff Report PR2009-10 regarding Road Closure Application - ...
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1)
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Designation of Lands as Part of Road System - Carson Line
DATE: April6,2009
FILE; T Lo-+
NUMBER: PR2009-09
Purpose
This report is in regard to the designation of lands abutting Carson Line as part of the Municipal public
highway system.
Background
Staff have received information from Mr. Brian Bovan, solicitor for 1634386 Ontario Limited regarding
a potential outstanding designation of lands as part of the road system. The issue has arisen as a result of
the conveyance of property owned by his client.
At issue is several parcels identified as Parts 1,2,4 and 6 Plan 11R-1026. In1976, Parts l, 2 and 6 were
conveyed by John Vieraitis and Part 4 was conveyed by Bob Royal Thomas Tracey to the Township of
Bayham. These transfers were completed and appropriately registered at the registry office. The deed
for Part 4 did specify that the conveyance was for road widening purposes. The attached sketch outlines
the parcels in question.
As a result of the transfer of these parcels, and absent dedication of the lands as part of the public road
system, the abutting property then does not have frontage on the public highway.
Staff Comments
As mentioned, staff have copies of the deeds transferring these parcels to the former Township, dated in
late 1976 and finally registered inearly 7977. Given the information available regarding Part 4,and
given thatthe alignment of Parts I,2 and 6, it is reasonable to conclude thatthe transfers were forroad
widening purposes. The lands have not been dedicated as part of the road system, and as a result
abutting properties do not have frontage on the road system. The dedication of the subject lands as part
ofthe public road system therefore appears appropriate.
Attachments
1. Sketch - Parts 1,2, 4and 6 Plan 11R-1026
2. Draft By-law No. 2009-052,to assume and establish lands in the Municipality of Bayham as part
of the open public highway system (Carson Line
Strategic Plan Goal(s)
1. Goal#2 - Ensure reliable, well maintained and secure infrastructure
2. Goal #4 - Be dedicated to service excellence
Recommendation
THAT draft By-law No. 2009-052,being a By-law to assume and establish lands in the Municipality of
Bayham as part of the open public highway system (Carson Line) be presented to Council for enactment.
, Administrator
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THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LAW NO.2009-052
A BY-LAW TO ASSUME AND ESTABLISH LANDS
IN THE MUNICIALITY OI'BAYHAM AS PART OF
THE OPEN PUBLIC HIGHWAY SYSTEM
(CARSON LINE)
\MHEREAS the Municipality of Bayham acqüired properties for the purposes of improving
and/or widening the municipal road known as Carson Line;
AND WHEREAS the Council of the Municipality of Bayham desires to establish the said
parcels of land as part of the open public highway system of the Municipality pursuant to Section
3l(l) of the Municipal Act, 2001, S.O. 2001, c.25, as amended.
TIIEREFORE THE CO{'NCIL OF THE CORPORATION OT'THE MI]NICIPALITY OF'
BAYIIAM ENACTS AS FOLLOWS:
l. THAT the parcels of land listed below and situated in the Municipality of Bayham in the
County of Elgin be and the same are hereby assumed and established as part of the open
public highway system of the Municipality of Bayham:
Description Public HiehwaY
Part of Lots 16 and 17, Concession 10, Municipality Carson Line
of Bayham, County of Elgin, designated as
Parts l, 2 and 6 on Plan I I R- I 026
Part of Lot 16, Concession 10, Municipality Carson Line
of Bayham, County of Elgin, designated as
Part4 onPlan llR-1026
2. THAT this bylaw shall take effect upon the date of its registration in the
Land Registry Offrce for the Registry Division of Elgin (No. I l).
3. THAT the Clerk or designate is hereby authorized to amend the parcel
designation noted in this ByJaw, if necessary upon registration of this By-law.
READ A X'IRST, SECOND TIME AND THIRD TIME AND FINALLYPASSED THIS
l6rH DAY otr' APRTL, 2009.
MAYOR CLERK
Staff Report PR2009-09 regarding Designation of Lands as Par...
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Staff Report PR2009-09 regarding Designation of Lands as Par...
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Page 138 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: ApriIl6,2009
FROM: Kyle Kruger, Administrator FILE:
SUBJECT: By-Law # 58 Landscaping Services NUMBER: PW 2009-06
Purpose
This report is to recommend Council accept the tender from Wilson Lawn Care and Snow Removal
for the provision of Landscaping Services at varying locations within the Municipality of Bayham.
Background
The Municipality of Bayham awards a tender for the Landscaping Services on various locations
through out the Municipality and this year we have received the prices from six (6) contractors to cut
grass, clean the areas and place a material on broad leaf weeds and fertilize the grass areas.
This year Wilson Lawn Care and Snow Removal is the successful contractor in submitting a tender
for each area which was the lowest of all tenders. Mr. V/ilson has been the successful contractor in
the past and is aware of the volume of work. The By-Law is before Council in this particular tender
(subject to Council approval).
Staff Comments
V/ilson Lawn Care and Snow Removal is aware of the magnitude of work involved and held this
contract before.
1. By-law to authorize the execution of an agreement between Municipality of Bayham and
Wilson Lawn Care and Snow Removal
Strategic Priorities
1. As outlined in the Strategic Priorities 2008- 2013 Goal 7 in promoting excellent environmental
stewardship in complying with the Province of Ontario's recent changes to use of pesticides on lawns
as well as promoting a positive outlook for visitors to our region
Recommendation
THAT staff be authorized and directed to proceed with necessary arrangements to implement the
Provisions of Landscaping Services with V/ilson Lawn Care and Snow Removal as per By-Law
Number 58.
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TIIE CORPORATION OF TIIE
MUNICIPALITY OF BAYIIAM
BY-LAW NO.2009- 058
A BY-LAW TO AUTHORIZE'THE EXECUTION
OF A¡[ AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM
AND
Wilson Lawn Care & Snow Removal
FOR TIIE PROYISION OF LA¡IDSCAPING SERVICES
\ilHEREAS the Municipality of Bayham is the registered owner and/or lessee of the
lands shown on the various maps attached hereto as "Map #1", "Map l*2" , "Map #3" ,
"Map # 4" and"Map #5", hereinafte¡ refered to as the "lands"
A¡{D WHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous ofentering into an agreement for provision oflandscaping services on these
lands.
TIIERET'ORE THE COT]NCIL OF THE CORPORATION OF'THE
MT]NICIPALITY OF BAYIIAM ENACTS AS FOLLO\ilS:
1. THÄT the Mayor and Clerk be and are hereby authorized to execute the
Agreement attached hereto as Schedule "4" and forming part of this by-law
between the Municipality of Bayham and Wilson Lawn Ca¡e and Snow
Removal for the provision oflandscape services.
2. THAT this by-law shall come into full force and effect upon the final
passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
16th DAY OF April, 2009.
MAYOR CLERK
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Schedule *A" BIL 2009-058
LANDSCAPE SERVICES
THIS AGREEMENT made in triplicate this day of 2009.
BETWEEN
Wilson Lawn Care and Snow Removal
( hereinafter referred to as the "Contractor" )
of the First Part
-and-
THE CORPORATION OF' TIIE MT]NICIPALITY O[' BAYHAM
(hereinafter referred to as the "Municipali!/)
ofthe Second Part
WHEREAS the Municþality is the registered owner and/or the lessee of the lands
shown on the va¡ious maps attached hereto as "Map # 1 ", "Map #2" , "Map #3" , "Map #4"
and "Map #5", hereinafter referred to as the "lands";
AND WIIEREAS the Contractor wishes to provide landscape services for the said lands;
AND WIIEREAS in consideration of the payment of the sum of monies as described
within the context of this agreement by the Contractor to the Municþality and other good
and valuable consideration, the sufficiency ofwhich is hereby acknowledged, the parties
hereto agree as follows:
1. The Municipality grants permission to the Contractor to enter upon municipal
lands for the purpose of maintaining the lands.
2. The Contractor agrees to provide landscape maintenance as needed for the
lands.
3. The Municipality shall pay to the Contractor for the following properties, the
total sum, payable in equal monthly installments:
I
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Schedule *A" BIL 2009-058
Port Burwell - Map # I
A¡ea A $
(Ws Hurley Lane, Chatham St@ Nova Scotia Line,
Ball ParkÆlayground @ 55461Nova Scotia Line)
_ grass
- flower beds
- litter pick up, dump & dispose of
garbage can contents
Area B (Robinson St @ Howard St) $
- grass
Area C(VictoiaSt@ Plank Rd (Robinson St) $
- gfass
Area D(Wellington St @Elizabeth St, $
Public Works Yard)
- gass
A¡ea E (OPP Ofñce - 29 Wellington St) $
_ gass
Area F (Library - 2|Pitt St & Gazebo) $
- gass
- flower beds
Area G (Parkette & Cenotaph - Pitt St @ Erieus St) $
- glass
- flower beds
Area H (Basketball Court - Pitt St @ Erieus St) $
- gass
- playrng surface - litter picked up,
removed & disposed of, surface swept
Area I (Fire Hall - Pitt St @ Erieus) $
- grass
Area J (Marine Museum -18 Pitt SÐ $
- grass
- flowerbeds
- litter pick up, dump & dispose of
garbage can contents
A¡ea K (Lighthouse - 17 Robinson St)
- grass - guardrail area to
bottom ofslope
Area L @each/Tum-around end Robinson St)
- grass
- flower beds
Yienna - Map #2
Area M (Edison Museum -14 Snow St & southside vacant lot) $
- gass
- flower beds
- litter pick up, dump & dispose of
garbage can contents
-J-
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Schedule "A" BlL 2009-058
Area N (Vienna Community Centre & Ball Park - 26 Fulton St.) $_ grass
- litter pick up, dump & dispose of
garbage can contents
Straffordville-Map#3
Area O(Firehall - 55764 Third St) $
- grass
Area P (Municþal Office - 9344 Plank Road & $
Library - 9366 Plank Road)
- grass
- flower beds
Area Q (Medical Centre - 9299 Plank Road) $
- grass
- flower beds
Area R (Bayham Community Centre & Park - 56169 Heritage Line) $
- sass
- litter pick up, dump & dispose of
garbage can contents
Area S (Parkette - 56301 Heritage Line @ Plank Road) S_ grass
- flower beds
- litter pick up, dump & dispose of
garbage can contents
A¡ea T (8934 Ptank Road Pump Stn 5 ) $
- grass
Eden - Map fl4
Area U (community mailbox - Plank Road @ Eden Line) $
_ gass
Area V (Eden Community Centre & Park - 56967 Eden Line) $- Srass- litter pick up, dump & dispose of
garbage can contents
Area W (11403 Plank Road Pump Stn l) $
- glass
Corinth - Map #5
A¡ea X (Community P ark - 54286 Best Line)
- gass
- litter pick up, dump & dispose of
garbage can contents
AreaY (S/E Comer Culloden Road/Best Line)
- grass
-4-
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Schedule u^" BIL 2009-058
Richmond
Community Park (5390ó Church St)_ grass
- litter pick up, dump & dispose of
garbage can contents
4. The Contractor agrees to indemnifu the Municipality and save it harmless
from and against any and all claims, actions, damages, liability, and expenses,
in connection with loss of life, personal injury, or damage to property arising
from any occurrence on said lands howsoever such claims may arise,
providing proofofliability insurance not less than $ 2,000,000 prior to April
15,2009 and that the insurance shall name the Municipality of Bayham as an
additional insured.
5. The Contractor will observe and adhere to the standards set out in Appendix
"4" attached hereto.
6. The Contractor shall not impede parking, pedestrian or vehicular traffic to the
subject lands.
7. T\e Municipality shall have access to the site and surrounding area at all
times.
8. The Contractor shall not subcontract any or all of this agreønent without the
prior arrd express approval of the Municipality.
9. This Agreement may be terminated at any time by either party giving the
other party 30 days w¡itten notice of termination.
IN WITNESS WHEREOF the Contractor and the Municþality have hereunto set their
hands and Corporate Seals this day ofApril, 2009.
SIGNED, SEALED AND WITNESSED
) TIrE CORPORATTON OI'THE
) MUNICIPALITYOFBAYIIAM
LynnAcre, MAYOR
L¡nda Millard, CLERK
CONTRÄCTOR
In the Presence of
-5
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1.1
Schedule 2009-058
Appendix "A"
LANDSCAPE MAINTENANCE
SCOPE OFWORK
1. GENERAL-LANDSCAPE SERVICE
Except as otherwise expressly provided the contractor shall furnish all the
necessary labour, materials and equipment to perform the work specified in
this contract.
The contractor shall be solely responsible for loss or damage of his equipment
and for any material delivered to him from whatsoever source.
The contractor shall be responsible for all damages caused during the
execution of the work and shall impose as little inconvenience as possible on
the residents during the performance of this contract.
All work performed by the contractor shall be executed to the satisfaction of
the municþality.
Failure to provide a¡rd maintain a standard of service and workrnanship
acceptable to the Public Works Manager will, at his discretion, result in an
altemate contractor being hired to do the work with the cost of the same
deducted from payment to the original contracto¡. Repeated failure to meet
our standards of service and workmanship will result in termination of the
contract,
TERMS OF CONTRACT
This contract shall be in force for a period of one year, commencing May I in the
year in which it has been awarded, and may be renewed for an additional two
years at the agreement of both the contractor and the Public.Works Manager.
2.2 PAYMENT
Invoices shall be submitted on a monthly basis starting one month from the
coÍìmencement of work.
12
1.3
14
1.5
2.1
6
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Schedule *A" BIL 2009-058
3. DESCRIPTIONOF'\ryORK
3.1 Lawns and Grassed Areas
3.1.1 Thoroughlyrake all grassed areas to remove debris and dead grass earlyin
May.
3.1.2 All debris shall be picked up prior to mowing operations. Mowing of all
turfed areas shall be performed on a regular basis to ensure grass does not
exceed 4" in height. The grass is not to be cut to a height ofless than 2".
3.1.3 Excessive grass clippings shall beraked and disposed ofbythe contractor
immediately after each mowing operation.
3.1.4 Municipal grassed area along public roadways abutting the projects are
included in this contract.
3.1.5 Trimmingof grass adjacentto curbs, sidewalks, fences, trees, flowerbeds,
benches, buildings, light standards, hydrants, etc. shall be done
immediately after each mowing.
3.1.6 Leaves shall be raked and disposed of regularly once they begin to fall
from the trees in autumn.
3.1.7 Edging of hedges and sidewalks shall be completed on a monthly basis so
that these a¡eas have a neat and well maintained appearance.
3 . 1 .8 Aerate turf using equipment which removes plugs of soil in June.
3.1.9 Fertilizer shall be applied on all grassed areas in the spring and fall in two
(2) passes of opposite directions, ustngYz recommended rate of application
to enswe even coverage. The contractor shall notifr the Public.Works
Manager at least 24 hours prior to coûìmencement of the fertilizing
application. Fertilization shall conform to the recent changes in the
regulations as to banned substances.
3.1.10 V/eed repellant for broad Ieafweeds onlv. shall be applied on all grassed
areas in the spring and fall during the two (2) passes of opposite
directions, using/z the recommended rate of application to ensure even
coverage. The contractor shall notifu the Public Vy'orks Manager at least
24 hours prior to coÍrnencement of the weed repellent application.
Note:-A Weed and Feed combination may be used in place of fertilizer a¡rd weed
repellant under items 3.1.9 and 3.1.10.
3.2 Hard Surface Areas
3.2.1 All ha¡d surface areas, which includes parking lots and sidewalks, must be
swept clean each time the Contractor is performing work on site.
3.3 Plants and Planting Beds
3.3. I Prepare flower beds. The contractor shall notiff and consult with the
Public Works Manager regarding the planting of annual flowers each
spring. Flower beds are to be weeded and maintained on a weekly basis.
3.4 Prunine and Fertilizine Trees
3.4.1 Pruning for trees up to 16 feet in height- Pruning shall consist of the
removal of excess sucker growth, dead wood and interfering growth, the
1
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Schedule *A" BlL 2009-058
thinning ofbranches where necessary, clearing growth from buildings and
the shaping of trees. All pruned branches of a diameter greater than I inch
and all exposed wood or scars resulting from previous work damage shall
be painted with approved tree wound paint. Trees and branches which are
weak shall be cabled or braced in accordance with approved tree bracing
methods. Workmen shall not be permitted to climb live trees with
climbing spurs, but they shall employ accepted tree climbing methods.
Timber, brush and all other debris ¡esulting from this work shall be
entirely removed from the project and disposed ofby the contractor at his
own expense on the same day trees are pruned.
3.4.2 Trimming, and removal of dead growth, of all hedges and shrubs shall be
performed during June (evergreens ), in June, July and September
(deciduous) and vines a¡e to be trimmed as required to present a neat
appearance.
3.5 Debris and Garbaee Disposal
3.5.1 Debris and garbage can contents shall be disposed ofbythe contractor in a
manner acceptable to the Public.Works Manager.
Grounds Maintenance Tender
Area Keep it
Reel
A $1,300
B
c
D
E
F $300
(tH $tooI $160J $300
KL $tzo
M
N
o
P
o
R
s
T
U
V
w
x
Y
Richmond
Aylmer
GdnGtr
$2,700
$450
$100
$300
$100
$900
$300
$300
$200
$300
$1,200
$300
$1,000
$2,900
$300
$950
$700
$2,900
$600
$200
$1 50
$2,900
$1 50
$1,600
$300
$450
$42O Wilson
$168 Wilson
$21 Wilson
521 Wilson
$21 Wilson
$63 Wilson
$21 Wilson
$21 Wilson
$42 Wilson
$63 Wilson
$105 Wilson
$42 Wilson
$84 Wilson
$294 Wilson
$63 Wilson
$126 Wilson
$63 Wilson
$42O Wilson
$42 Wilson
$21 Wilson
$21 Wilson
$231 Wilson
$42 Wilson
$210 Wilson
$42 Wilson
$84 Wilson
Ground
Effects
Míke Wolfe Smith &Son Wilson Lawn Win Bid
$3,500
$560
$l40
$140
$140
$280
$280
$105
$140
$420
$280
$140
$700
$1,680
$280
$560
$42o
$1,400
$350
$140
$70
$1,680
$140
$1,610
$420
$700
$3,1 20
$l,392
$240
$480
$1 92
$480
$192
$310
$240
$480
$816
$660
$840
$1,440
$600
$1,090
$975
$3,456
$375
$31 2
$240
$1,680
$31 2
$1,392
$528
$840
Ground Effects disqualified as their bid was per cut instead of per
month
-8-
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PORT BURWELL
MUNICIPALITY OF BAYHAM
CI
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LAKE ERIE
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t2
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VIENNA
IVTUNICIPALITY OF BAYHAM
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Staff Report PW2009-06 regarding By-Law #58 Landscaping Serv...
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MAP lJ
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(ì1,".€*l
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Street Lighting Locations
DATE: April 16,2009
FILE:
NUMBER: PV/ 2009-07
Purpose
This report is to advise Council of the areas we would recommend for the location of five (5)
streetlights through out the Municipality of Bayham.
Bacþround
The Municipality of Bayham has had a tradition of placing streetlights through out the Municipality
to better serve the residents allowing for better visibility along the roadsides as well as in
playgrounds and park areas.
This year Public Works brings the list of proposed light locations to Council for their perusal and
consideration in hopes of having these approved and placed on the poles in a very short period of
time. We have included the list of lights from 2008, which were not placed in the approved location
but will be done so when the streetlights from 2009 are placed up. We also wish to change any anns
through out the municipality in 2009, which are esthetically not pleasing, or in not providing the
proper illumination outwards as the newer arms have provided.
Staff Comments
Public Works wishes to have this service provided to the residents in the surnmer months when it is
best used allowing for better service to the residents of the Municipality of Bayham
Strategic Priorities
1. As outlined in the Strategic Priorities 2008- 2013 Goal 4 in promoting excellent service
delivery in the Municipality
Recommendation
THAT staff be authorized and directed to proceed with installation of the streetlights as outlined in
the attached document.
ubmitted,
Staff Report PW2009-07 regarding Street Lighting Locations. ...
Page 153 of 403
Location of Street Lights to be erected 2009
Corinth
-Pole across from new playground between 54273 and
54267.
-Pole number 242 south east corner of Culloden at the end
of sidewalk (2008)
Eden
-Plank Rd south across from the Pumping Station Pole #
2r68
-\Mest of Plank Rd on Eden Line in front of 56898 (2008)
Straffordville
-Heritage Line east before the Pumping Station pole in
front of 56710
-East of Straffordville on Heritage Line in front of
pumping station chamber (2008)
Vienna
-PoIe 1404 across from 35 Chapel St
-In front of 4l Chapel St top of hill (2008)
Port Burwell
-Pole by driveway 44 Newton St first pole on the north
side east of Shakespeare St
-46 Newton St (2008)
Staff Report PW2009-07 regarding Street Lighting Locations. ...
Page 154 of 403
Municipality of Bayham
Building Permits
For The Month of Mar 2009 File: PlO
(
Apr-02-2009
No.Date Roll #Permit
Holder
Property Description Building
Tvne
Value Permit
Fee
Septic /Sewer
Fee
4 17-Ma¡103- l 2600 Murray, V/illiam 7744 Covle Road install mobile home 800so ft and seotic 5,000 75.0(350 0(
5 18-Mar 104-03901 Wiebe- Heinrick 56519 Heritaee Line install new roofto existine house l025so ft 5,000 I15.0(
6 20-Mar ¿-00 I -30400 3averlv. Blain 43 Pitt Street demolish existins cottase 5.000 75.0(
7 25-Mar )0s-02012 3uenther Homes Inc 54279 EdenLine construct 2 storey house w/att garase 3577sq ft 395.00(1840.0(350.0(
I 3O-Mar t-00 l -20s00 Mill Hill Canada Inc I Pea¡l Street construct 2 storev los home I 599so ft r 55,00(971.0(I75.0(
9 3O-Mar )04-23103 Dvck. Abram 8335 Sandvtown Road construct one storev shed 240So ft 3,20(75.0(
l0 3l-Mar ¿-o0t-47200 3allan. Blair 2 Addison Street construct one storey detached earase 672so ft 8,00(384-0(
ll 3l-Mar )07-02920 Simon Wasler Homes Richmond Road construct one storev house wlalt saras.e I728sq ft 120-00(r 020.0(350.0c
t2 3l-Mar )o't-o292s Simon'ùy'asler Homes Richmond Road construct one storey house w/att earage 2047sq ft r 25.00(I 167.0(350.0t
March-09 821_200 5,722.00 1575.0(
2OO9 YEARTO DATE 869.200 7,177.00 157s.0(
March-08 376.792 2,ó98.00 350.0(
2OO8 YEARTO DÄ,TE 622.392 6.s54.00 s25.0(
Prepared by:sM4/6t2009
excel\monthly\buildper
Building Permit Report for the month ending March 31, 2009. ...
Page 155 of 403
Page 156 of 403
CORPORATION OF THE MUNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: Apnl 16,2009
FROM: P. Groeneveld, Fire ChieflCEMC FILE: P16
SUBJECT: Emergency Management Program First Qh. Report NUMBERT P2009-014
Purpose
Provide council with an update of the municipality's Emergency Management Program
activities for the First Quarter in 2009.
Program Compliance
Annual Exercise
On March 3,2009 staff conducted the municipality's annual emergency exercise. The
exercise focused on business continuity in the event the municþal office received
significant damage preventing services being delivered from the building.
Training
The municipality's Emergency Control Group training will be conducted in the fall of
2009.
The Municipality has registered two staff for a media training session in Malahide on June
101r1,2009.
Public Awareness
In February 2009 staff prepared and distributed an "Are You Prepared" emergency
awareness article in the Municipal newsletter.
ln February 2009 staff distributed information to Vienna residents regarding the Flood
Plan. The plan is also posted on the municipal website.
Staff commenced posting all flood warnings and advisories on the municipal website
immediately upon receiving such notices.
Staff is preparing for Emergency Preparedness 'Week, i|l4ay 4 - 70,2009.
Community Emergency Management Program Committee
Staff will be contacting members of the committee to arrange for their annual meeting in
the fall of 2009.
Staff Report P2009-014 regarding Emergency Management Progra...
Page 157 of 403
General
Flood Control Response Plan
The Flood Control Plan was beneficial in assisting municipal staff in response to the
flooding that occurred in Vienna and Port Burwell in February.
Staff met with LPRCA representatives to discuss plan enhancements to incorporate
communication protocols, such as flood warnings and advisories, and further define roles
and responsibilities of both parties (e.g. communications).
Staff continues to liaise with LPRCA to complete surveying and installation of water level
gauges on the Vienna bridges.
Business Continuity Plan
The municipality's annual exercise identified the need to pursue development of a business
continuity plan for the municipality. The plan will outline critical services provided by the
municipality and plans for continuing these services in an emergency impacting the
services.
Recommendation
"THAT Staff Report P2008-008 regarding the Emergency Management Program
First Quarter Report for 2008 be received for information".
Staff Report P2009-014 regarding Emergency Management Progra...
Page 158 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April 16,2009
FROM: Fire Chief/CEMC/ By-law Enforcement Offrcer FILE: P16
SUBJECT: Port Burwell Fire Station Renewal NUMBER: P2009-011
Purpose
Obtain Council approval to form a Port Burwell Fire Station Renewal Committee to prepare a report
to Council identifring minimum facility design details, appropriate building site(s) and potential
opportunities for partnerships.
Background
Budget - 2008
Staff proposed a strategic long-term renewal/renovation plan for f,rre service building replacement and
capital expenditure upgrades/maintenance as part of the 2008 budget process.
Staff proposed the municipality establish a reserve and contribute annually to facilitate the anticipated
costs for replacement of the Port Burwell fire station and future capital upgrades to the Straffordville
station.
The approved 2008 and2009 Capital budgets contributed $35,000 and $65,000 respectively to a Fire
Department Building Renewal reserve.
Port Burwell Station
The average life span of municipal buildings is approximately 50 years (based on municipal survey).
The Port Burwell fire station is approximately forty-five (45) years old. The building will require
major upgrades within the next 5 - 10 years.
Staff conducted an internal assessment of the building and has identified the additional concerns:
rating, fire separation between meeting room and main bay area (open stairway and ceiling in
bay area), no fire detection equipment (smoke alarms, etc), only one exit for upstairs, exit
stairs to narrow, service room fire separation not sufficient.
building.
equipped with a sludge/oil separator tank system.
Staff Report P2009-011 regarding Port Burwell Fire Station R...
Page 159 of 403
Staff Comments
Committee
Staff recommends forming a Port Burwell Fire Station Renewal Committee to identifring minimum
facility design details; an appropriate building site(s) and potential opportunities for partnerships for
the construction and operation of a new fire station in Port Burwell.
Staff recommends the Committee consist of the following members:
Other members of the municipality with specific expertise (e.g. CB), Deputy Clerk/Planner) will also
be consulted and invited to comment on Committee recommendations to Council.
Members will be required to attend meetings during the daytime and early evening hours. This will
facilitate efficient and effective use of municipal employee and volunteer time, and municipal
resources.
Committee Terms of Reference
The following terms of reference are recommended for the Committee:
apparatus bay size and accessories,
location and strategic plan to move forward with station renewal,
where possible include a proposal for such in the report to Council.
Strategic Plan of Action
The following chart proposes a strategic plan for the Committee and time line for a report to Council.
Action ltems Projected Completion Date
Establish Port Burwell Fire Station
Renewal Committee May 31,2009
Initial Meeting with Committee members June 2009
Research and Development of draft report
to Council October 31,2009
Report to Council November 2009
Council Resolution November 2009
Staff Report P2009-011 regarding Port Burwell Fire Station R...
Page 160 of 403
Options
1. Council authorize staff to establish a Port Burwell Fire Station Renewal Committee consisting
of a maximum of five (5) members consisting of the following:
o Fire Chief (Chairperson) (1)
o Council member (non-firefighting experience) (1)
o Station Chief or Captain (1)
o Station Health and Safety Representative (1)
o Firefighter appointed by members of station (non-offrcer) (l)
and, with a Terms of Reference as follows:
o Establish minimum station facility requirements such as training, administration,
parking, apparatus bay size and accessories,
o Identify municipal properties suitable for location of proposed facility/fire station,
o Prepare a report to Council with proposed facility minimum design details/floor plan,
site location and strategic plan to move forward with station renewal,
o Explore potential opportunities for partnerships pertaining to occupancy of the
building and where possible include a proposal for such in the report to Council.
2. Instruct staff, without a Committee to:
o Establish minimum station facility requirements such as training, administration,
parking, apparatus bay size and accessories,
o Identifu municipal properties suitable for location of proposed facility'fire station,
o Prepare a report to Council with proposed facility minimum design details/floor plan,
site location and strategic plan to move forward with station renewal,
o Explore potential opportunities for partnerships pertaining to occupancy of the
building and where possible include a proposal for such in the report to Council.
3. Advise staff on Councils recommendation/direction for moving forward with renewal of the
Port Burwell Fire Station.
4. Take no action.
Stratesic Goals
Goal #2 - Ensure reliable, well maintained and secure infrastructure
Goal #4 - Be dedicated to service excellence
Goal #7 - Promote excellence in environmental stewardship
Staff Report P2009-011 regarding Port Burwell Fire Station R...
Page 161 of 403
Recommendation
"That staff report #P2009-011 regarding Port Burwell Fire Station Renewal be received;
AI\D THAT Council authorizes staff to establish a Port Burwell Fire Station Renewal
Committee consisting of a maximum of five (5) members consisting of the following
o Fire Chief (Chairperson) (1)
o Council member (non-firefighting experience) (1)
o Station Chief or Captain (1)
o Station Health and Safety Representative (1)
o Firefighter appointed by members of station (non-officer) (1)
and, with a Terms of Reference as follows:
o Establish minimum station facility requirements such as training, administration,
parking, apparatus bay size and accessories,
o Identi$ municipal properties suitable for location of proposed facility/fire
station,
o Prepare a report to Council with proposed facility minimum design details/floor
plan, site location and strategic plan to move forward with station renewal,
o Explore potential opportunities for partnerships pertaining to occupancy of the
building and where possible include a proposal for such in the report to
Council."
Respectfully submitted,Reviewed By,
Staff Report P2009-011 regarding Port Burwell Fire Station R...
Page 162 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410212009
000011 929681 oNTAR|O LTD
credit on acct REIMBURSE CREDIT - TAX ACCI 0312612009 I
Cheque Amount -
OOOO23 AAROC AGGREGATES LTD
J056938 GRAVEL 03126t2009 I
03/30/2009 IJ056986GRAVEL
Cheque Amount -
OOOOSO AMPRO ELECTRIC LTD.
0096501 GENERATOR 03/30/2009 I
Cheque Amount -
001337 AROUNDABOUT BAYHAM
fire prevent ad PLAN YOUR ESCAPE - AD 0313112009 I
Cheque Amount -
OOO112 BLONDEELNURSERY
reimburse credit CREDIT ON TAX ACCT 0312612009 I
Cheque Amount -
OOO160 CANON CANADA INC,
6156963 QUARTERLYMETER BILLING 03t19t2009 r
Cheque Amount -
OOO,I67 CARSWELL
4530559
OOO175 CEDAR SIGNS
15017
't5018
000220 cJDL
51 08
POCKET EDITION OH&S ACT 03t2412009 I
Cheque Amount -
SEWAGE CAPACITY STUDY 031241200s I
Cheque Amount -
OOOIOO CORPORATE EXPRESS
0410212009 11:224M
2,024.10 006212
2,024.10
3,244.84 006213
389.88 006213
335.61
30.00
3,634.72
335.61 006214
00621 5
00621 6
006217
00621 I
00621 I
00621 I
006220
006221
006222
006223
30.00
539.07
539.07
892.79
892.79
169 02
CATCH BASIN
STEEL
03t25t2009
03t25t2009
't69.02
365.1 7
542.63
22251305
OOO212 COUNTY OF ELGIN
tN00001 3032
Cheque Amount -
PAPER 03t19t2009 I
Cheque Amount -
MARCH'09 POLTCE SERVTCES 03t17t2009 I
907.80
1,487.59
I,487.59
14.68
14.68
56,530.38
000218 cuPE LOCAL 35
Cheque Amount -56,530.38
351.48March,109-r-emit , UNION DUES 0313112009 I
Page
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 163 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410212009
A4rc212009 11:224M
ChequeAmount- 351.48
OOI486 DESI BROUGHTON
expenses DRIVER MEDICAL, VACCINE 03/31/2009 I 124.66 006224
Cheque Amount - 124.66
000386 GRAHAM SCOTT ENNS
s-18616 '08 AUDIT FEES - TNTER|M B|LL 03t25t2009 r 8,400.00 006225
Cheque Amount - 8,400.00
OOO391 GREG COLE
training / education FIRE TRAINING 0313012009 I 170.00 006226
Cheque Amount - 170.00
OO15O1 ISAAKWALL
deposit return REFUND GRADING DEPOSIT 03/30/2009 I 500.00 006227
Cheque Amount - 500.00
000446 JACKIE BOOTLE
marchl5-Apr15/09 MANAGER FEES, SCREWDRIVER: 03/30/2009 I 798.07 006228
Cheque Amount - 798.07
001178 JEFF RASTEL
credit on acct REIMBURSE CREDIT - TAX ACCT 0312612009 I 2,406.61 006229
Cheque Amount - 2,406.61
OO15OO JOHN FEHR
deposit return REFUND GRADING DEPOSIT 03/30/2009 I 500.00 006230
Cheque Amount - 500.00
OOO485 JUST PIPE & FITTING INC.
008434-2 PLAST|C TUBTNG, COUPLERS 03/2612009 I 1,005.00 006231
Cheque Amount - 1,005.00
001426 KELCOM. LONDON
2531r8-KW MIKE HANDSET, ADAPTER 0410112009 I 225.99 006232
Cheque Amount - 225.99
OOO51O KLASSENAUTO PARTS
1-24122
1-24138
1-24322
1-24325
1-24595
1-25405
OOI5O3 LOUIS BARI
FILTER
FILTER
HOLDER
SCRAPER SET
GEAR OIL
CLEANERS
03/10/2009 I 13.57 006233
0311012009 I 13.57 006233
03t12t2009 I 8.85 006233
0311212009 I 19.78 006233
0311712009 I 97.'13 006233
o3t27t2009 I 53.77 006233
Cheque Amount -206.67
Page 2
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 164 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Gheque
Amount Number
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410212009
0410212009 11:224M
reimburse øedit CREDIT ON TAX ACCT 0312612009 I 170.43 006234
Cheque Amount - 170.43
001499 MAGGIE LOEPKY
reimburse credit CREDIT ON WATER ACCT 0312412009 I 182.64 006235
Cheque Amount - 182.64
OOO574 MARGARET UNDERHILL
6082 CONTACT LENS - N. UNDERHTLL 03/19/2009 I 178.00 006236
Cheque Amount- 178.00
000606 MIKE HESCH
080920 EXPOSE DRA|N ON JACKSON L|NE 03/2612009 I 741.30 006237
Cheque Amount - 741.30
000658 oMERS
Ma/09 remit MARCH REMIT 0313112009 I 10,775.43 006238
Cheque Amount - 10,775.43
OOI5O2 PETER KOZAKIEVICZ
reimburse credit CREDIT ON TAX ACCT
OOO727 PUROLATOR COURIER LTD
404643684 COURTER SERVTCE
03t26t2009 t 2,759.84 006239
Cheque Amount - 2,759.84
0312012009 I 32.17 006240
Cheque Amount - 32.17
OOO738 RANDALLUNTCH
training / education FIRE TRAINING 03/30/2009 I 262.25 006241
Cheque Amount - 262.25
OOO747 REID'S PRE-CAST CEMENT PRODUCT
s388 Btc "o" T|LE 03t24t2009 I 336.79 006242
Cheque Amount - 336.79
OOO797 SANDYTOWN DEVELOPMENTS
creditonacct REIMBURSECREDIT -TAXACCT 0312612009 I 198.85 006243
Cheque Amount- 198.85
OOO829 SPECTRUM COMMUNICATIONS LTD
0000005050 3 MoNTHS RENTAL 03t15t2009 I 57.63 006244
0000370550 PAGERS 03t20t2009 t 2,310.85 006244
0000370551 PAGERS 03t20t2009 I 2,310.85 006244
0000370580 YEARLY REPEATER CHECK, REpt 03122t2009 I 322.05 006244
0000370581 ADJUST DISTORTED AUDTO 03t22t2009 I 250.86 006244
0000370659 CLEAN FRONT CONTROL PANEL 03t24t2009 I 94.92 006244
Cheque Amount - 5,347.'16
Page 3
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 165 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410212009
OOO832 SPRIETASSOCIATES
09-0121 MOORE BRTDGE / SZORENYT 02t28t2009 I 833.62 006245
Cheque Amount - 833.62
OOI482 SUN MEDIA CORPORATION
x11210502 EQUTPMENT OPEMTOR 03t11t2009 I 183.08 006246
x11211249 GROUNDS MATNTENANCE AD 03t18t2009 I 183.08 006246
Cheque Amount - 366.16
001176 SYLVERE & MARIA VANGULCK
credit on acct REIMBURSE CREDIT - TAX ACCT 0312612009 I 386.52 006247
Cheque Amount- 386.52
001165 TOWN OF TILLSONBURG
09-0035 DtsPArcHrNG ApR 1-JUNE 30'09 03t25t2009 I 4,199.52 006248
Cheque Amount - 4,199.52
OOO925 TRILLIUM RAILWAY COMPANY
PCK1376 SIGNALS
OO1O59 WLLIAM KNIFTON
purchase reimburse DRAFTING SCALE
0410112009 I 560.98 006249
Cheque Amount - 560.98
04t0112009 I 13.52 006250
Cheque Amount - 13.52
OOO982 WILTSIE TRUCK BODIES LTD
21024 AtR CYLTNDER 03t25t2009 I 521.90 006251
Cheque Amount - 521.90
000986 WORKPLACE SAFETY & INSURANCE
1625314 march'09 MARCH'09 REMIT 0311412009 I 1,736.98 006252
Cheque Amount - 1,736.98
Cheque Run Total - 110,858.30
0410212009 11:22AM
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
Page 4
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 166 of 403
2008.08.'le 6.3 e050 MUNICIPALITY OF BAYHAM 0410212009 3:15PM
Accounts Payable
Royal Bank
Cheque Register - 0410212009
, ,lnvoice
Payee Number,
OOO742 RBC LIFE INSURANCE COMPANY
21842 Ma'r-jl'l9 MARCH'09 REMIT O3l31l2oog I 60.94 000253
ChequeAmount- 60.94
Cheque Run Total - 60.94
Page 1
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 167 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque eheque
Amount Number
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410912009
04/09/2009 1:20PM
001337 AROUNDABOUTBAYHAM
roads advertising SALE OF SURPLUS EQUIPMENT 0410312005 I 58.00 006254
Cheque Amount- 58.00
OOOO9I BARRYR. CARD
212012.20 LEGAL SERVICES
212013-20 LEGAL SERVICES
OOO154 CANADIAN KOOLWATER
0410112009 I 7,4',15.10 006255
04t01t2009 I 447.30 006255
Cheque Amount - 7,862.40
march'Og WATER BOTTLES 03/3'1/2009 I 180.00 006256
Cheque Amount - 180.00
000167 CARSWELL
4530281 NOTEBOOK EMERGENCY CDA&U{ 03t23t2009 I 230.49 006257
Cheque Amount - 230.49
OO1206 CHRIS MARTIN
recruit training NEW RECRUIT TRAINING INSTR 04/06/2009 I 85.00 006258
Cheque Amount - 85.00
OOOIOO CORPOMTE EXPRESS
22338804 DRY ERASE BOARD 0410112009 I 64.00 006259
22338988 MOUNTABLE BLACK PHONES 0410112009 I 56.48 006259
22364623 PRTNT CARTRTDGES 04/06/2009 I 58.75 006259
Cheque Amount - 179.23
001486 DESI BROUGHTON
recruit training NEW RECRUIT TRAINING INSTR 04/06/2009 I 85.00 006260
Cheque Amount- 85.00
OO1026 DR. C. L. LEATHERDALE
019 FEB',og COLLABORATION FEE 0410612009 I 800.00 006261
Cheque Amount - 800.00
000276 E.S. HUBBELL & SONS LIMITED
6467 GRADER BLADES, PLOW BOLTS 0313112009 I 855.32 006262
Cheque Amount - 855.32
OOO283 ED MATTHEWSCARPENTRY
010127 RENOVATTON TO ptCNtC SHELTET 04t06t2009 I 2,825.59 006263
0'10128 EAVE ENCLOSURE - M MUSEUM 04t0612009 I 171.30 006263
Cheque Amount - 2,996.89
OOO285 EDEN &AREACOMMUNITYCENTRE
Accb#62760-43000 REFUND HYDRO CHRGS - OVERP' 0312412009 I 1.293.64 006264
' €heque Amount---' 1293ß4
Page 1
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 168 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2008.08.19 6.3 9050
418237
418323
OOO299 ELGIN PURE WATER
OOOOI51733 MONTHLYRENTAL
OOO334 FASTENAL CANADA
ONTIS25115 RUBBERSTRAPS, GLOVES
OOO339 FIRESERVICE MANAGEMENT LTD
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410912009
0410212009 I
Cheque Amount -
03t25t2009 I
Cheque Amount -
0311712009
04t02t2009
0313112009 I
Cheque Amount -
04/09/2009 1:20PM
106.58 006265
106.58
40.46 006266
40.46
119.26 006267
201.56 006267
320.82
220.21 006268
220.21
966.00 006269
159.68 006270
OOO357 G& K SERVICES CANADA INC
1 51 8390380
000364 GARYVALKO
MARCHlT/09 WORK
001258 HENNESSY GIBSON HOGAN
51176 File#15283-16 LEGALSERVICES
OOO427 HYDRO ONE NETWORKS INC
Cheque Amount -
SHOP TOWELS , FLOOR MATS O4IO2I2OOS I
Cheque Amount -
TREE REMOVAL FROM DRAIN 04106/2009 I
Cheque Amount -
CLEANING SUITS
SUIT CLEANING
UTILITIES - METER CHAMBER
UTILITIES - E.C.C.
UTILITIES. PB WORKS GARAGE
966 00
4pr06571-44066
4p162760-43000
4p168850-12275
MarchOl 181-23005 UTILITIES - INFO CENTRE
March12650-91004 UTILITIES-PUMP#8
March18850-12458 UTILITIES - PB LIBRARY
March18971-52001 UTILITIES - BOOSTER PUMP
March25250-12302 UTILITIES - PB OPP OFFICE
March28799-40004 UTILITIES-PUMP#1
March34853-01007 UIILITIES - BEACH WASHROOMS
March43850-12451 UTILITIES - PB CENTENNIAL PARK
March50250-12458 UTILITIES-MUSEUM
March56450-12330 UTILITIES - BOAT LAUNCH
March87770-20012 UTILITIES - EDISON MUSEUM
March93850-12278 UTILITIES - PB FIREHALL
March93850-91019 UTILITIES-PUMP#7
March93970-20342 UTILITIES-V.C.C.
04t02t2009
04t02t2009
0410212009
03131t2009
03t3112009
0313112009
0313112009
0313112009
0313112009
0313112009
0313112009
03/31/2009
03t3'U2009
03/31/2009
03t3'U2009
03/31/2009
0313112009
159.68
45.84 006271
't24.55 006271
94.42 006271
43.20 006271
144.85 006271
145.46 006271
93.50 006271
59.16 00627',1
486.21 006271
68.39 006271
90.54 006271
109.99 006271
40.55 006271
66.39 006271
189.49 006271
81.62 006271
377.57 006271
OOO217 IBI GROUP
lìhanl ra Ámnr ¡nf -2,26J.73
Page
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 169 of 403
2008.08.19 6.3 9050
205035
206814
22248
22249
22251
22252
22254
22260
CONSULTING FEES
CONSULTING FEES
RUST CONTROL
RUST CONTROL
RUST CONTROL
RUST CONTROL
RUST CONTROL
RUST CONTROL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410912009
04/09/2009 1:20PM
Cheque Amount - 1,732.99
OOO458 JASON SHELLY
reøuit training NEW RECRUIT TRAINING INSTR 04/06/2009 I 85.00 006273
Cheque Amount - 85.00
OOO471 JOHN VAN HAPPEN
reimburse credit CREDIT ON TAX ACCOUNT 0410712009 I 381.57 006274
Cheque Amount - 381.57
000506 KIM HUSTED SURVEYING LTD
Job 09-8586 MITCHELL RD REALIGNMENT 04/06/2009 t 2,454.35 006275
Cheque Amount - 2,454.35
OOO51O KLASSENAUTO PARTS
1-24632 SEAL BEAMS 03t17t2009 I 28.91 006276
Cheque Amount - 28.91
OOO513 KOOLEN ELECTRIC
14424 STL REPATR - PORT BURWELL 0312712009 I 603.71 006277
'14425 STL REPATR STRAFFORDVTLLE 03t27t2009 I 224.74 006277
14426 STL REPATR - EDEN 03127t2009 I 875.81 006277
14427 REPAIR SHOP L|GHT|NG 0312712009 I 1,147.18 006277
14433 WATER FURNACE FTLTERS 03t3'U2005 I 44.35 006277
Cheque Amount - 2,895.79
OOO5,17 KROWN RUST CONTROL
03t2012009 I 1,027.43 006272
03120t2009 I 705.56 006272
03/30/2009 I 120.86 006278
03/30/2009 I '120.86 006278
03t31t2009 I 86.96 006278
03t31t2009 I 120.86 006278
04t01t2009 I 120.86 006278
03t3'U2009 I 120.86 006278
Cheque Amount - 691.26
OOO548 LLOYD MCQUIGGAN & SONS
032432 HAULING GRAVEL 0313112009 I 3,857.6',1 006279
032434 HAULTNG GRAVEL 03/31/2009 I 1,342.58 006279
Cheque Amount - 5,200.19
000623 MUNICIPALITY OF BAYHAM
Apr Petty PETTY CASH 0410912009 I 150.51 006280
lnvoice
Payee Number
lnvoiee
Date Type
Cheque Cheque
Amount Number
0 0 0 63 I - NrATf fAIVDAWL-E Y
Cheque Amount -150.5 1
Page 3
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 170 of 403
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
reøuit training NEW RECRUIT TRAINING INSTR 04/06/2009 I 42.50 006281
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410912009
04/09/2009 1:20PM
Cheque Amount - 42.50
000647 NORFOLK DISPOSAL SERVICES
110421 GARBAGE DTSPOSAL 03/31i2009 I 34,748.90 006282
Cheque Amount - 34,748.90
OO15O4 ONTARIO TAX SALES INC
571 L|ST PROPERTY 4-001-00600 03t27t2009 I 1,023.75 006283
Cheque Amount - 1,023.75
000679 OXFORD SAND & GRAVEL LTD
INOO101617 PREMIUM COLDMX 04t0112009 r 1,331.99 006284
Cheque Amount - 1,331.99
000694 PAUL GROENEVELD
recruit training NEW RECRUIT TRAINING INSTR 0410612009 I 146.45 006285
Cheque Amount - 146.45
001399 PETE MARTENS
recruit traíning NEW RECRUIT TRAINING INSTR 0410612009 I 85.00 006286
Cheque Amount - 85.00
OO15O5 PETER DEMARTE
reimburse credit CREDIT ON WATER ACCT 04/09/2009 I 197.27 006287
Cheque Amount - 197.27
001129 PETERREDDECOPP
recruit training NEW RECRUIT TRAINING INSTR 0410612009 I 85.00 006288
Cheque Amount - 85.00
OOO737 RAMONA PEIDL
341390 MARCH '09 CLEANTNG 03/3'tl2009 I 965.00 006289
341391 MARCH'09 CLEANTNG - S.C.C. 03t31t2009 I 1,033.50 006289
341352 MARCH ',09 CLEANTNG - V.C.C. O3t31t2009 I 604.50 006289
supplies reimburse REIMBURSE PURCHASE OF SUPP O3l24l20\g I 36.73 006289
Cheque Amount - 2,639.73
OOO738 RANDALL UNTCH
recruit training NEW RECRUIT TRAINING INSTR 04/06/2009 I 85.00 006290
OOO744 REALTAX INC
25054
25059
Cheque Amount - 85.00
TAX SALE - 4-001-00600 0312712009 I 735.00 006291
TAX REGTSTER 2-001-14400 03t27t2009 I 498.75 006291
Cheque Amount - 1,233.75
OOO747 REID'S PRE-CAST CEMENT PRODUCL
Page 4
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 171 of 403
lnvoice
Payee Number
Cheque Cheque
Amount Number
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410912009
0410912009 1:20PM
5365 COUPLER, RISER o3t17t2009 I 131.12 006252
Cheque Amount - 131.12
OO'1487 RICKWEISLER
reøuit training NEW RECRUIT TRAINING INSTR 04/06/2009 I 85.00 006293
Cheque Amount - 85.00
000806 SGS CANADA INC
10343050 t-AB FEES 03t26t2009 I 369.60 006294
10343051 LAB FEES 03t26t2009 I 132.30 006294
10343052 LAB FEES 03t26t2009 I 190.05 006294
10343628 LAB FEES 03t27t2009 r 562.80 006294
Cheque Amount - 1,254.75
OO1106 SIEMENS WATER TECHNOLOGIES
1039243 B|OXTDE 03t12t2009 I 3,923.36 006295
Cheque Amount - 3,923.36
OOO827 SOUTHWESTERN FIRE PROTECTION
1580 INSPECTTONS - STRAF L|BRARY 03/18/2009 I 226.80 006296
1581 TNSPECTTONS - pB L|BRARY 03/18/2009 I 151.20 006296
ChequeAmount- 378.00
OOO83I SPORTSWOOD PRINTING
9314 RENTALCONTRACTS 03/30/2009 I 281.37 006297
Cheque Amount - 281.37
OOO838 ST. THOMAS TIMES JOURNAL
60/223060 VIS|T & TOUR AD 03t07t2009 t 1,047 .38 006298
Cheque Amount - 1,047.38
OO1O54 SÏRAFFORDVILLE FIREMAN'S ASSOCIATION
reimburse REIMBURSE DAMAGE DEPOSIT 0410612009 I 320.00 006299
ChequeAmount- 320.00
001272 TAK MECHANICAL
764 RTBBON BURNER - V.C.C. 03t26t2009 I 136.50 006300
Cheque Amount -136.50
OOO874 TEAM TRUCK CENTRES
4290690125 PLASTIC RIVETS
4290690150 PINS
Cheque Amount - 16.30
001418 TELUS
015894762009 DOLLAR POOLTNG SAVTNGS 03t27t2009 C -122.56 006302
015894762009' CHARGES & CREDTTS
01589476200912005876 CELL PHONE - p GROENEVELD 03t27t2009 I 57.69 006302
03t10t2009 t 14.24 006301
03/10/2009 I 2.06 006301
03t27t2009 I 8.41 006302
Page 5
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 172 of 403
lnvoice
Payee Number
lnvoice
Date Type
Gheque
Number
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410912009
0312712009
0312712009
031271200s
0312712009
0312712009
03t2712009
0312712009
0312712009
03127t2009
04/09/2009 1:20PM
006302
006302
006302
006302
006302
006302
006302
006302
006302
006303
006303
006304
006305
006305
006306
006307
006308
006308
006308
006308
006308
006308
006308
006308
006308
006308
01 5894762009/61 97656 CELL PHONE - A SWANCE
015894762009/6365709 CELL PHONE - PB FIRE DEPT
015894762009/6365787 CELL PHONE - ROADS DEPT
015894762009/6366178 CELL PHONE - STRAFF FIRE DEPT
015894762009/6366,198 CELL PHONE - E BRADFIELD
0't5894762009/6366368 CELL PHONE - E ROLOSON
015894762009/6369464 CELL PHONE - K KRUGER
015894762009/6689955 CELL PHONE - B BUTLER
015894762009/902',t249 CELL PHONE - ROADS DEPT
41.75
36.95
37.35
36.95
132.36
77.10
52.04
42.43
36.95
OOlOO2 TILLSONBURG FIRE & SAFETY EQUIPMENT
11407
11408
OO12OO TODD MCMILLAN
recruit training
Cheque Amount -
TNSPECT|ON OF RANGE HOOD S.( 03t27t2009
INSPECTION OF HOOD RANGE V.( O3I27I2OO9
Cheque Amount -
NEW RECRUIÏ TRAINING INSTR 0410612009 I
Cheque Amount -
03t11t2009
0410612009
Cheque Amount -
04/06/2009 I
Cheque Amount -
03/31/2009 I
Cheque Amount -
437.42
77.41
77.4',1
154.82
85.00
OOO913 TOWNSHIP OF MALAHIDE
09-59 INFO TECHNOLOGY - APRIL
COURSE MEDIA RELATIONS COURSE
001359 TREASURER E.C.F,P.O,A.
'09 dues 2OO9 MEMBERSHIP DUES
OOO947 VANDENBRINK FARM EQUIPMENT INC
Pt45461 BELT, FILTERS
OOO953 VIENNA HOME CENTER LTD
85.00
258.30
150.00
408.30
100.00
'100.00
250.64
334766
334799
334839
334854
33487'l
335201
335336
335455
335476
335491
POSTS
CLEANERS
POSTS
SLIDING T-BEVEL
POSTS
BATTERIES
GALVANIZED LAGS, POSTS
DECK SAW, VINYL TAUPE
MASK, BRUSHES. ROLLER
STAPLES, PUSH PINS
03/03/2009 I
0310412009 I
03/05/2009 I
03/06/2009 I
03/06/2009 I
0311712009 I
0312012009 I
03t25t2009 I
0312612009 r
0312612009 I
250.64
339.34
11.28
87.60
7.90
129.43
14.54
92.82
't 17.69
28.29
31.05
r3558r WASHERS, NUTS, SCREWS 03/30/2009 I -- 30-z- 00€3-0r
Page
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 173 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0410912009
04/09/2009 1:20PM
006309
006309
006309
006309
006309
006309
WASHERS, NUTS, BOLTS
HYDRAULIC HOSES, FITTINGS
FUEL FILTERS
LIGHTS - RED
SHRINK TUBING
REBUILD TRANSMISSION
SERVICE CALL. BRAKES
Cheque Amount -
03t31t2009 r '14.92
OOO957 VOTH SALES &SERVICE LTD
00001 79348
0000'179359
00001 7941 7
00001 79546
00001 79600
00001 79609
03t02t2009
03/03/2009
03/'10/2009
0312612009
03/30/2009
03/30/2009
905.29
40.12
112.80
124.28
13.96
9,148.63
143.21
OOO981 WILSON'S LAWN CARE
feb'09 snow removal FEB'09 SNOW REMOVAL
Cheque Amount -
0212312009 I
9,583.00
1,204.88 006310
Cheque Amount -1,204.88
Gheque Run Total -94,644.49
lnvoice
Payee Number
Cheque
Amount
Cheque
Number
Page
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 174 of 403
SORW HUNICIPALITY OF BAYHAI.I
TOT PACKETS - 2
CURRENT
a , 092 .4?
ADP CANADAPAYROLL TECHNOLOGIÊSDAILY UPDATE REPORTCOÌ.IPANY TOTALS
ADJUST-CR CURRENT TOTAL
I , 0r2 .42
I ,650.48
4 , L50 .4A
896.47
L4,789.85
32,726 .75
50.00
32 ,77 6 .75
47 ,566 , 60
105.88
5.29
47 ,677 .77
SERVICE CHARGES
RUN: APR 7 2009 N0: APAGE:1047GST REG: 100057415 RT0004C0IIPANY PAGE: 5
DEBIT DATE: APR 7,2009
DATE 0F PAY: APR 9, 2OO9
ADJUST -DR YTD ADJUST
CHARGE IIEI-I
15.68 PAYROLL RUNS
I0.00
YTD TOTAL
7O,708.32 FEDL TAX
NR TAX
PROV TAX
14,0L6.06 EI CoNT
QPIP
35,236.78 CAN PEN
QC PEN
QC HSF
7 ,592.46 0N EHT
IIB HET
NL HAPSET
L27 ,553.62 TOT STATS
CHEQUES
276,360.LL DEPoSTTS
US DEPS
4OO. OO DED DEPS
276,769.LT TOT NPAY
RRSP
RTI
404,3L3.73 TOT PAYROL
L,287 .32 SERV CHRG
64.37 GST
PST
4O5,665.42 GRAND TOT
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
I'IB HET
NL HAPSET
TOT STATS
CHÊQUES
DEPOS I TS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
L ,650 .48
4 , r50 .48
e96.47
L4,749.85
32 ,726.75
50.00
32,776.75
47,566.60
1 05, 88
5.29
47 ,677.77
ITEI.I UNITS
SALARIED WORKPAYS 20
PAY ADVICE FOLD 29
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
CHARGE
50.40
5. 80
ANALYSIS OF
ITEM
H0URLY tIoRKPAYS
COURIER FEE
t 05.88
UNITS
9
t
UNITS
I
CHARGE
46 -OO
47'677.77 DEBIT INF0RMATI0N: 003 0Eto2 t0It92S
Cheque Register being Cheque #6212 to Cheque #6310 inclusive...
Page 175 of 403
Page 176 of 403
,l
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April 9, 2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: Fl1
SUBJECT: Rates and Fees NUMBERzF2009-23
Purpose:
To recommend a fee schedule for road access permits and water/sewer connection
permits.
Background:
A service area has been identif,red where municipal staff spend considerable time for the
benefit of individual property owners. These areas are the approval and inspection
process for road access (laneways) and water and/or sewer connections. Please refer to
staff report D2009-015 regarding the relevant permit policies and procedures.
Discussion:
Staff have estimated average approval and inspection times for the three services and
developed fees sufficient to capture total expenditures for the individual services. The
proposed rates are:
Road access permit $160.00
Water connection permit $170.00
Sewer connection permit $170.00
Strategic Plan Goal:
Goal #1 - Practice responsible f,rnancial management.
Goal #2 - Ensure reliable, well-maintained and secure infrastructure.
Staff Report F2009-23 regarding Rates and Fees. File: F11
Page 177 of 403
tI
Staff Report F2009-23 regarding Rates and Fees. File: F11
Page 178 of 403
THE CORPORATION OF'THE
MTJNICIPALITY OF BAYHAM
BY-LA\il 2009-055
BEING A BY-LA\ü TO AMEND BY-LAW 2OOí-IO?IMPOSING
RATES AND FEES
WHEREAS the Municipal Act S.O. 2001, Chap. M. 25 as amended provides that the Council
of a local Municipality may by by-law, impose specihc rates and fees to be charged for
municipal services.
AND WHER.EAS the Council of the Corporation of the Municipality of Bayham did by By-
law 2005-102 adopt a schedule ofrates and fees for municipal services;
AND WHEREAS the Council of the Municipality of Bayham now deems it expedient to
amend ByJaw 2005-l02to include road access, water connection and sewer connection
permit fees;
A¡D1ilHEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary to amend the schedule ofrates and fees for such services;
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MI]NICIPALITY
OF'BAYHAM ENACTS AS FOLLOWS:
THAT the following fees be added to Schedule "4" of By-Law 2005'702:
Road access permit $160.00
Water connection permit $170.00
Sewer connection permit $170.00
2. AI\D THAT in all other respects ByJaw 2005'102 be hereby confirmed'
READ A FIRST AND SECOND TIME this 16th day of April2009.
MAYOR CLERK
READ A THIRD TIME AND FINALLY PASSED this 16rh day of April 2009.
MAYOR CLERK
Staff Report F2009-23 regarding Rates and Fees. File: F11
Page 179 of 403
Page 180 of 403
-l
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April9, 2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: F 03
SUBJECT: Financial Report NUMBERzF2009-24
Background Comments
Please find attached a detailed financial report to March 31, 2009 for council's
information. Winter control is at approximately 55o/o of the total proposed budget for
2009. Expenditures on County roads (mostly winter control) are also high at almost 50%
ofthe budget. There are no other areas ofconcern.
The capital spent to date is primarily the initial payment on the new fire truck and
engineering on Light Line. A more detailed report will be provided at alater date.
Recommendations:
That Stalf Report F2009-24 regardìng Jinøncial reporting be receíved.
Encl.
Respectfully submitted,
Suz Dieleman Mantel, Treasurer
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 181 of 403
2008 08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 'l :55PM
Account Description
2008 Year Total 2009 Year To Date
Actual
I
Budget Pct Used Total Budget
REPORT SUMMARY
O1-0510 GENERALTAXATION
01-0520 OTHER REVENUES
01-0530 COUNTYTAXATION
01-0540 PUBLIC SCHOOL TAXATION
O,I-0550 SEPARATE SCHOOL TAXATION
01-1010 GENERALGOVERNMENT
01-2010 FIRE DEPARTMENT
01-2020 POLICESERVICES
01-2040 PROTECTIVE INSPECTION & CONTRO
01-2050 BY-LAWENFORCEMENT
01-25',t0 ROADS
01-2520 ROADS - WINTER CONTROL
01-3OIO WATER SYSTEM
O1.3O2O SEWAGE SYSTEM
O1-3030 WASTE DISPOSAL
O1-3510 HEALTH SERVICES
01-4510 PARKS & RECREATION
01-4520 COMMUNITY CENTRE.STRAFF
O1-4530 COMMUNITY CENTRE-VIENNA
O1-4535 EDEN COMMUNITY CENTRE
01-4540 LtBRARtES
O1-4550 MUSEUMS BAYHAM
O1-5010 PI.ANNING & DEVELOPMENT
01-5012 BUSINESS & COMMERCE
01.5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTALSERVICES
01-5510 CAPTTAL
O1-5520 CASHREQUIREMENTS
Fund 01 Total Revenue
O1-0510 GENERALTAXATION
O1-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
O1-0550 SEPARATE SCHOOL TAXATION
OI-1010 GENERAL GOVERNMENT
01-1020 couNctL
01-2OIO FIRE DEPARTMENT
o't-2020 PoLtcE sERVtcEs
OI-2030 CONSERVATIONAUTHORITY
3,266,846.71
325,090.67
(3,1 07.1 4)
(2,639.28)
(582.1 0)
7,826.70
231.87
50,560.0'l
8,852.00
12,526.00
141,333.12
0.00
60,547.01
88,6s9.77
9,231.33
30,310.53
0.00
2,487.33
2,355.00
0.00
16,505 88
266 66
6,296.00
(42.00)
2,500.00
2,047.50
(1,430.00)
75,866.85
't19.92 2,724,256.00
23.73 1,370,001.00
0 00 0.00
0.00 0.00
0.00 0.00
20.96 37,333.00
2.21 10,500.00
63.20 80,000.00
'13.15 67,300.00
46.83 26,750.00
38.33 368,696.00
0.00 9,900.00
11.99 505,184 00
16.12 549,944.00
3l.83 29,000 00
0.00 0.00
0.00 2,600.00
14.63 1 7,000.00
22 43 10,500.00
0.00 7,695.00
25.86 63,816.00
1 .03 26,010 00
24.69 25,500.00
(4.08) 1,030.00
38.46 6,500.00
1 9.31 1 0,604.00
(0 03) 4,247,188.00
17.61 430,900 00
4,102,540.42
(9,451.66)
605,1 29.00
598,368.00
88,910.00
139,882.03
20,611 82
71,083.19
116,849.01
36,176.00
38 60 10,628,207.00
0 00 0.00
0.00 0 00
0.00 0.00
0.00 0 00
25.88 540,501.00
28.27 72,915.00
21.50 330,662.00
16.60 704,047.00
100.00 36,176.00
36Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 182 of 403
2008.08 't9 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
Account Description
2008 Year Total 2009 YearTo Date
Actual Budget Pct Used Total Budget I
I
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-LAW ENFORCEMENT
01-2510 ROADS
01-2520 ROADS - WINTER CONTROL
01-2540 STREET LIGHTS
01-3010 WATER SYSTEM
O1.3O2O SEWAGE SYSTEM
O1-3030 WASTE DISPOSAL
OI-3510 HEALTH SERVICES
O1-3520 CEMETERIES
01-4010 GENERALASSISTANCE
01-4510 PARKS & RECREATION
014520 COMMUNITY CENTRE-STRAFF
01.4530 COMMUNITY CENTRE-VIENNA
O1-4535 EDEN COMMUNITY CENTRE
01-4540 LIBRARIES
O1-4550 MUSEUMS BAYHAM
O1-5010 PLANNING & DEVELOPMENT
01-5012 BUSINESS & COMMERCE
01-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTAL SERVICES
01-5510 CAPTTAL
O1-5520 CASH REQUIREMENTS
Fund 01 Total Expenditure
Fund 01 Excess Revenue Over (Under) Expenditures
ReportTotal Revenue
Report Total Expenditure
Report Excess Revenue Over (Under) Expenditures
16,933 04
10,258.53
421,993.43
64,440.18
't 4,031 .1 I
37,460.20
81,952.31
65,096.86
8,496.31
000
0.00
11,783 47
18,607.05
12,092 71
3,828.75
7,941 35
8,953.59
20,372 20
862.s5
1,046 39
8,780.84
157,387.34
0.00
18.35 92,284.00
'r 4.68 69,897.00
35.66 1 ,'l 83,438.00
54.91 1 17,355.00
28.94 48,480.00
7.42 505,183.00
14.90 549,945.00
14.91 436,732 00
89.00 9,546 00
0.00 16,500.00
0.00 7,800.00
21 07 55,922 00
26.73 69,616.00
23 36 51,774.00
23.60 16,225.00
33.46 23,734.00
9.61 93,144.00
20 49 99,406.00
26.95 3,200 00
2.22 47,055.00
31.14 28,196.00
3.65 4,314,974.00
0.00 1,103,500.00
2,639,875.67 24.84 10,628,207.00
1,462,664.75 0.00 0.00
4,102,540.42
2,639,875 67
38.60 10,628,207.00
24.84 10,628,207.00
1,462,664.75 0.00 0.00
Page 37
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 183 of 403
2008.08.'t9 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
]
o""oun,Description
2008 YearTotal 2009 Year To Date
Actual
i
Budget Pct Used Total Budget
Fund: 01 General
Category: 0???
O51O GENERAL TAXATION
Revenue
01-0510-4010 Residential & Farm
01-0510-4030 Commerciel Unoccupied
01-0510-4040 Commercial Occupied
01-0510-4080 Farmlands
Total Revenue
Expense
01 -051 0-5620 Tax Adjustments
01 -051 0-5630 Assessment Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,268,263.85
4,525.25
(6,464.64)
522.25
119.97 2,724256.00
0.00 0.00
0.00 0.00
0.00 0.00
3,266,846.71 119.92 2,724,256.00
(9,526.66)
75.00
0.00
0.00
0.00
0.00
(9,451.66)0.00
3,276,298.37 120.26 2,724256.00
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 184 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Gomparison Report
Fiscal Year 2009 - From Period 'l To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
2008 Year Total 2009 Year To Date
ActualAccount Description Budget Pct Used Total Budget
O52O OTHER REVENUES
Revenue
01-0520-4110 Grants & Subsidies
01-05204120 Sundry Revenue
01-0520-4'130 lnterest on Taxes - Current
01-05204140 lnterest on Taxes - Prior
0l-0520-4150 lnvestment income
01-0520-4'180 Prior Year Surplus(Deficit)
Total Revenue
Dept Excess Revenue Over (Under) Expenditures
298,500.00
808.74
2,916.00
18,867.33
3,998.60
0.00
325,090.67 23.73 1,370,001.00
325,090.67 23.73 1,370,001.00
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 185 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
Ogl04l2009 l:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
O53O COUNTY TAXATION
Revenue
01-0530-40'10 County- Residential
01-0530-4030 County - Commercial Unoccupied
01-0530-4040 County - Commercial Occupied
01-0530-4080 County - Farmlands
Total Revenue
Expense
01-0530-5100 County Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
(1,851.26)
4,010.30
(5,728.99)
462.81
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(3,107.14)0.00 0.00
605,129.00 000 0.00
605,1 29.00 0.00 000
(608,236.14)000 000
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 186 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
O54O PUBLIC SCHOOL TAXAT]ON
Revenue
01-0540-4010 Pub Sch - Residential
01-0540-4030 Pub Sch - Commeróial Unoccup
01-0540.4040 Pub Sch - Commercial Occup
01-0540-4080 Pub Sch - Farmlands
Total Revenue
Expense
01-0540-5100 Pub Sch Tax Requisitions
(2,639.28)0.00
0.00
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
0.00
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 187 of 403
2008.08.19 6.3 90s0 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 'l To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
O55O SEPARATE SCHOOL TAXATION
Revenue
01-0550-4030 Sep Sch - Commercial Unoccup
01-0550-4040 Sep Sch - Commercial Occup
Total Revenue
Expense
0'1-0550-5100 Sep Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
1,358.23
(1,s40.33)
0.00
0.00
0.00
0.00
(582.1 0)0.00
88,910.00 000 0.00
88,910.00
(89,492.10)000 0.00
56.24 4,094,257.00
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 188 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 3 Ending MAR 31 ,2009
0910412009 1:55PM
Description
2008 Year Total 2009 YearTo Date
Actual Budget Pct Used Total Budget
Categoryl 1???
101O GENERAL GOVERNMENT
Revenue
01 -1 010-41 I 0 Grants & Subsidies
01-1010-4120 Tax Certificates
01-1010-4130 Fees & Service Charges
01-1 010-4'140 Lottery Licences
01-1 01 0-41 90 Contributions from Reserves
Total Revenue
Expense
0l-1010-5100 Salaries & Wages
01 -1 010-51 1 0 Statutory Benefits
01-1010-5120 Non-Statutory Benefits
01-1 01 0-5140 Payroll Service Charge
01-1 01 0-5145 Bank Service Charges
01-1010-5160 lnternet Charges
01-1010-5170 Supplies
0l -1010-5180 Computer Support
01-1010-5185 lT & GIS Support
01-1010-5210 Utilities
01 -101 0-5220 Subscriptions & Publications
0'l -1 01 0-5240 Advertisin g
01-1010-5250 Association & Membership Fees
0l-1010-5260 Auditing Fees
01 -10'10-527 O Building Maintenance
01-1 010-5280 Equipment Maintenance
01-'1010-5290 Grounds Maintenance
01-1010-5300 lnsurance
01-101 0-5305 lnsurance Deductibles
01-1010-5310 Legal Fees
01-1010-5320 Postage & Courier
01-1010-5330 Training & Education
01-1010-5340 Conferences & Seminars
01-1010-5350 Travel
01-1010-5360 Telephone
01-1010-5370 Sundry
Total Expense
Dept Excess Revenue Over (Under) Expenditures
15 00
1 ,1 70.00
5,030.25
1,611 45
0.00
0.00
16.71
23.95
23.02
0.00
0.00
7,000.00
21,000.00
7,000.00
2,333.00
7,826.70 20.96 37,333.00
73,916.05
7,255.60
10,858.59
1,072.14
543.89
233.85
2,926.35
6,771.50
0.00
2,979.06
86.40
357.15
1,304.60
0.00
768.97
2,387.54
652.29
17,377.13
220.00
674.50
2,115.79
0.00
0.00
459.00
1,952.63
4,969.00
24.63 300,083.00
2',t 98 33,009.00
24.'12 45,012.00
30.63 3,500.00
4'1.84 1,300.00
25.47 918.00
31.81 9,200.00
30.23 22,400.00
0.00 13,200.00
32.14 9,270.00
12.17 71 0.00
35.72 1,000.00
57.98 2,250.00
0.00 8,100.00
6.41 12,000.00
17 .95 13,300.00
52 18 l,250.00
99.30 17,500.00
2.20 10,000.00
26.98 2,500 00
18.67 11,330 00
0.00 3,000.00
0.00 4,000.00
8.91 5,1 50.00
25.97 7,519.00
165.63 3,000.00
139,882.03 25.88 540,501.00
(132,055.33)26.24 (503,168.00)
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 189 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual
I
Budget Pct Used Total euOget I
1020 couNctL
Expense
01-1020-51 00 Salaries & Wages
01-1020-51 10 Statutory Benefits
01-1020-5250 Association & Membership Fees
0l -1020-5340 Conferences & Seminars
01-1020-5350 Travel
0l-1020-5370 Sundry
01-1020-5410 Election Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
12,681.48
739.25
0.00
6,621 60
391.50
177 99
0.00
23.03
24.64
0.00
94.59
19.58
35 60
0.00
55,061.00
3,000.00
1,854.00
7,000.00
2,000 00
500.00
3,500.00
20,611 82 72,915.00
(20,611.82)28.27 (72,915.00)
(r 52,667.15)26.50 (576,083.00)
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 190 of 403
2008.08.19 6 3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
Category: 2???
2O1O FIRE DEPARTMENT
Revenue
01-2010-4130 Fees & Service Charges
01-2010-4180 Donations
01-2010-4190 Contributions from Reserves
Total Revenue
Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
231.87
0.00
0.00
0.00
0.00
2,500.00
0.00
8,000.00
231.87 2.21 10,500.00
01-2010-5100 Salaries & Wages
01 -201 0-51 02 FireFighters Remuneration
0'l-2010-5105 Emergency Planning Wages
01-2010-5'1 '10 Statutory Benefits
01 -2010-5120 Non-Statutory Benefits
01-2010-5130 Uniforms
01-2010-5150 Supplies - Emergency Op Centre
01-2010-5160 Supplies - Medical Response
01-201 0-51 65 Supplies - Municipal Water Consumption
0'l-20'10-5170 Supplies - Office
01-2010-5175 Equipment Purchase - Operating
0l-2010-5180 Equipment Purchase - Protect¡ve
01 -2010-5210 Utilities
01 -201 0-5240 Advertisin g
01-20'10-5250 Association & Membership Fees
01 -2010-527 O Building Maintenance
01 -2010-527 5 Cleaning Supplies
01-2010-5280 Equipment Maintenance
O'l -2010-5285 Communications Eq Maintenance
01-2010-5290 Grounds Maintenance
01-2010-5295 Vehicle Maintenance
01 -201 0-5300 lnsurance
01-20,l0-5310 Legal
01-2010-5320 Postage & Courier
01-2010-5330 Training & Education - Fire
01-2010-5335 Training & Education - Emergency Planning
01-2010-5340 Conferences & Seminars
01-2010-5350 Travel
01-201 0-5360 Telephone - Stations
01-2010-5365 Telephone - Chief
01-2010-5370 Sundry
01 -2010-5420 Fire Prevention Expense
01 -201 0-5425 Public Education
01-2010-5430 91 1 Dispatching
01-2010-5440 911 Other
01-2010-5450 AutomaticAid Contract
16,949.44
000
1,428 97
2,487 69
1,851 27
30.24
000
103.62
0.00
627.46
126.76
1,779.42
7,088 66
0.00
250.00
745.75
132.61
422.67
I,94s.95
I,696.33
1,619.42
16,045.00
0.00
103.59
8,028.40
0.00
530.00
1,260.90
609.55
101.20
410.75
60.00
648 00
3,999 54
000
0.00
27.36
000
16.99
21.65
17.54
4.03
0.00
000
0.00
62 75
1.49
20.93
39.33
0.00
34.48
't2.43
26.52
'14.09
38.92
56.54
28.59
76.91
0.00
8.63
37.17
0.00
17.67
33.62
20.32
16.87
5.13
2.67
64.80
23.89
0.00
0.00
61,948.00
83,394.00
8,41 1.00
11,489.00
10,554.00
750.00
1,000.00
0.00
'1,000.00
1,000.00
8,500.00
8,500.00
18,025.00
500.00
725.00
6,000.00
500.00
3,000.00
5,000.00
3,000.00
5,665.00
20,863.00
1,000.00
1,200.00
21,600.00
2,000.00
3,000.00
3,750.00
3,000.00
600.00
8,000.00
2,250.00
1,000.00
16,738.00
4,000.00
2,700 00
71 ,083.1 9 2',t.50 330,662.00
(70,851.32)
Page
22.13 (320,162.00)
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 191 of 403
2008.08.19 6 3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
2020 POLICE SERVICES
Revenue
01 -20204120 POA Revenues
01-2020,4130 Sundry
01 -2020-4190 Contributions from Reserves
Total Revenue
Expense
01 -2020-52',t O Uti lities
01 -2020-527 0 Building Maintenance
01 -2020-5290 Grounds Maintenance
01 -2020-5300 lnsurance
01-2020-5360 Telephone
01 -2020-5450 Service Contract
01-2020-5460 Police Services Board
Total Expense
Dept Excess Revenue Over (Under) Expenditures
50,560.01 63.20 80,000.00
1 16,849.01 16.60 704,047.00
(66,28e.00)10.62 (624,047.0O)
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 192 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 3'l ,2009
09l04l200g 1:55PM
2008 Year Total 2009 Year To Date
Account Description Actual Budget Pct Used Total Budget
2O3() CONSERVATION AUTHORIW
Expense
01-2030-5460 Conservation Authority
Total Expense
Dept Excess Revenue Over (Under) Expenditures
36,176.00 100.00 36,176.00
36,'t76.00 100.00 36,176.00
(36,176.00)(36,176.00)
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 193 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09ll4l20jg 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
2O4O PROTECTIVE INSPECTION & CONTRO
Revenue
01-2040-4130 Building Permits
01-2040-4140 Septic System Perm¡ts & PDC's
01 -2040-41 50 Sundry Revenues
Total Revenue
Expense
01-2040-5100 Salaries & Wages
01 -2040-51 10 Statutory Benefits
01 -2040-51 20 Non-Statutory Benefits
01-2040-5170 Supplies
01 -2040-5220 Subscriptions & Publication
01 -2040-5240 Advertising
01-2040-5250 Association & Membership Fees
01 -2040-5295 Vehicle Maintenance
01-2040-5300 lnsurance
01-2040-5310 Legal Fees
01-2040-5330 Training & Education
01-2040-5340 Conferences & Seminars
01-2040-5350 Travel
01-2040-5360 Telephone
01-2040-5370 Sundry
01 -2040-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
7,452.00
1,400.00
0.00
12.42 60,000.00
20 00 7,000.00
0.00 300.00
8,852.00 1 3.1 5 67,300.00
12,099.16
1,226.61
2,331 .47
0.00
75.00
0.00
200.00
0.00
902.00
0.00
0.00
000
900
89.80
000
0.00
20.19
18.61
25 94
0.00
30.00
0.00
50.00
0.00
100.00
0.00
0.00
0.00
r.00
16.63
0.00
000
59,920.00
6,59r 00
8,988.00
925.00
250.00
200.00
400.00
1,027.00
902 00
2,500.00
2,500 00
2,500.00
900 00
540 00
1,541.00
2,600 00
16,933.04 18.35 92,284.00
(8,081.04)32.34 (24,984.00)
Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 194 of 403
2008 08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
I
I Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total euoset I
2O5O BY-LAW ENFORCEMENT
Revenue
01-2050-4120 Dog Tag Sales
01 -2050-41 50 Recoverable Costs
Total Revenue
Expense
01-2050-51 00 Salaries & Wages
01-2050-51 10 Statutory Benefits
01-2050-5120 Non-Statutory Benefits
01-2050-5150 Health & Safety Supplies
01-2050-5170 Supplies
01-2050-5175 Enforcement Costs
01 -2050-5240 Advertising
01-2050-5250 Association & Membership Fees
01 -2050-5295 Vehicle Maintenance
01-2050-5300 lnsurance
01-2050-5310 Legal Fees
01-2050-5330 Training & Education
01-2050-5340 Conferences & Seminars
01-2050-5350 Travel
01 -2050-5450 Service Contract
01-2050-5470 Dog Tags - Licensing Agent
01-2050-5475 Dog Tags - Supplies
Total Expense
Dept Excess Revenue Over (Under) Expenditures
12,526.00
0.00
63.42 19,750.00
0.00 7,000.00
12,526.00 46 83 26,750.00
3,394.93
296 88
762.87
0.00
102.17
000
0.00
139.00
508.10
902.00
I,13758
415.00
0.00
0.00
2,600.00
0.00
0.00
12.47
9.91
18.67
0.00
68.11
0.00
0.00
26.99
33.87
100.00
28.44
20.75
0.00
0.00
16.77
0.00
0.00
27,234.00
2,996.00
4,085.00
200.00
150.00
4,000.00
515.00
5'15.00
1,500.00
902.00
4,000.00
2,000.00
1,500.00
300.00
15,500.00
3,500.00
1,000.00
't0,258.53 14 68 69,897.00
2,267.47 (5.26) (43,147.00)
Page 't2
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 195 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
2008 Year Total 2009 Year To Date
ActualAccountDescription
2510 ROADS
Revenue
01-2510-4110 Grants & Subsidies
01-2510-4120 Sundry
Total Revenue
Expense
01-2510-5100 Salaries & Wages
01-2510-511 0 Statutory Benefits
01 -251 0-51 20 Non-Statutory Benefìts
01-2510-5130 Clothing Allowance
01-2510-5170 Materials
01-2510-5180 Fuel Clearing
01-2510-5185 Vehicle Repairs-Clearing,Other
01 -251 0-521 0 Utilities
01 -251 0-5240 Advertising
01-2510-5250 Association & Membership Fees
01 -2510-527 0 Building Maintenance
O'l -251 0-527 5 Equipment Maintenance
01-2510-5290 Drainage Assessments - Materials
01-2510-5300 lnsurance
01-2510-5310 Legal Fees
01-2510-5330 Training & Education
01-2510-5340 Conferences & Seminars
01-2510-5350 Travel
01-2510-5360 Telephone
01-2510-5370 Sundry
01-2510-6100 Truck 1 - Salaries & Wages
01-2510-6109 Truck 1 - Fuel
0 1-2510-61 10 Truck 1 - Repairs & Maintenanc
01-2510-61 12 Truck 2 - Repairs & Maintenance
01-2510-61 13 Truck 2 - Fuel
01-2510-6120 Truck 4 - Salaries & Wages
01-2510-6129 Truck 4 - Fuel
01-2510-6130 Truck4 - Repairs & Maintenanc
01-2510-6150 Truck 5 - Repairs & Maintenanc
01-2510-6200 Grader 6 - Wages
01-2510-6209 Grader6 - Fuel
0'l-2510-6210 Grader 6 - Repairs & Mainten
01-2510-6220 GraderT - Wages
01 -2510-6229 Grader 7 - Fuel
01-2510-6230 Grader 7 - Repairs & Maintenan
01-2510-6249 Case Loader 13 - Fuel
01-2510-6250 Case Loader 13 - Repairs & Mainte
01-2510-6269 Truck 14 - Fuel
01-2510-6289 Deere Backhoe 10 - Fuel
01-2510-6290 Deere Backhoe 10 - Repairs & Main
01-2510-6320 Truck I -Wages
01-2510-6329 Truck I - Fuel
01-2510-6330 Truck 8 - Repairs & Maintenance
P
91,548.00
49,785.12
Budget Pct Used Total Budget
24.83 368,696 00
0.00 0.00
141,333.12 38.33 368,696.00
40,806.21
11,094.93
't8,799.90
205.1 9
1 ,1 56.61
10,289.90
0.00
12,592.06
354.36
0.00
13,067.77
4,807.44
0.00
44,589.00
0.00
0.00
2,893.93
0.00
510.43
'lo't.87
0.00
't,074 05
84.14
I't.07
145.15
827.42
3,035 88
12,912.20
1,075.75
592.47
2,008.86
1,506.01
2,002.14
222.13
169.75
1,868.97
797.49
70.56
168.82
205.41
't,144.08
2,789.02
4,003.59
28.54 143,000.00
23.27 47,678.00
29 59 63,545.00
5.36 3,830.00
12.17 9,500.00
10.04 102,500.00
0.00 5,000.00
61.13 20,600 00
141.74 250.00
0.00 250 00
108 90 12,000.00
12019 4,000.00
0 00 7,000.00
100 00 44,589 00
0 00 500.00
0.00 9,000.00
192.93 1,500.00
0.00 500.00
20.42 2,500.00
10.19 1,000.00
0.00 17,000.00
0.00 0.00
0.08 103,000.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0 00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0 00
0.00 0.00
0.00 0.00
0.00 0.00
13Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 196 of 403
2008.08.19 6.3 9050 MUNICIPALIry OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
2008 YearTotal 2009 YearTo Date
Account Description
Áwve I I
Actual Budget Pct Used Total Budget
01 -251 0-6350 Bulldozer 15 - Repairs & Maintenance
01-2510-6389 Truck l7 - Fuel
01-2510-6390 Truck 17 - Repa¡rs & Maintenance
01-2510-6409 Truck 9 - Fuel
01-2510-6420 Truck 3- Wages
01-2510-6429 Truck 3 - Fuel
01-2510-6430 Truck 3- Repairs & Maintenance
01-2510-6440 Truck g - Wages
01-2510-6449 Truck 9 - Fuel
0l -2510-6450 Truck 9 - Repairs & Maintenance
01-2510-7400 Bridge Maintenance - Wages
01-2510-7410 Bridge Maintenance - Material
0'l-2510-7450 Culvert Maintenance - Wages
01-2510-7460 Culvert Maintenance - Material
01-251 0-7500 Weed/Brush/Ditch - Wages
01-2510-7 510 Weed/Brush/Ditch - Material
01-2510-7520 Catch Basins - Wages
01-2510-7530 Catch Basins - Material
01-251 0-7600 Hardtop Maintenance - Wages
01-2510-7610 Hardtop Maintenance - Material
01-2510-7620 Loosetop Maintenance - Wages
01-2510-7630 Loosetop Maintenance - Materials
01-2510-7650 Grading - Wages
01-2510-7700 Dust Control - Weges
01-2510-77'10 Dust Control - Material
01-2510-7800 Safety Devices - Wages
01-2510-7810 Safety Devices - Material
01-2510-7850 Sidewalk Maintenance - Wages
01-2510-7860 Sidewalk Maintenance - Materia
01-2510-7900 CN Crossing Safety Devices
01-2510-7950 Road Names
0l -2510-8000 County Roads - Wages
01-2510-8010 County Roads - Materials
Total Expense
Dept Excess Revenue Over (Under) Expenditures
33.71
782.88
26.55
534.91
776.34
2,926.78
16,639.83
163.44
3,482.05
2,550.83
61.29
570.00
1,368.75
0.00
1,371.38
0.00
1,263.05
0.00
919.94
366.91
766.13
3,551.59
2,472.03
0.00
0.00
1,789.23
1,073.20
64.89
000
1,246 59
0.00
42,563.72
136,572.85
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0.00
0.00 0 00
0.00 0.00
0.00 0.00
0 00 0.00
0.00 0.00
6 1s 1 ,000.00
11.40 5,000.00
13 69 10,000.00
0.00 11,000.00
7.03 19,500.00
0.00 18,500 00
12.63 10,000.00
0.00 2,000.00
9.68 9,s00 00
1 79 20,500.00
19.15 4,000.00
1015 35,000.00
1373 18,000 00
0.00 8,000.00
0.00 4,000.00
19.88 9,000.00
7.67 14,000.00
3.24 2,000.00
0.00 6,000.00
27.70 4,500.00
0.00 4,500.00
53.20 80,000.00
47.3',t 288,696.00
421,993.43 35.66 1,183,438.00
(280,660.31)34.45 (814,742.00)
Page 14
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Page 197 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
0910412009 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual
I
Budget Pct Used Total Budget
2520 ROADS - WINTER CONTROL
Revenue
01-2520-4110 Grants & Subsidies
Total Revenue
Expense
01-2520-5100 Salaries & Wages
01 -2520-5170 Materials
01 -2520-5280 Equipment Maintenance
01-2520-5370 Sundry
01-2520-5520 Service Contract - Pt Burwell
01-2520-5530 Service Contract - Vienna
01-2520-5540 Service Contract - Straff
01-2520-5550 Service Contract - Eden
01-2520-5555 Service Contract - Richmond
01-2520-5560 Service Contract - Sidewalks
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00 0.00 9,900.00
0.00 000 9,900.00
13,104.68
29,274.53
4,669.72
0.00
4,677.00
3,105.00
3,576.00
1,685.00
2,627.00
'l,721.25
49.35
73 19
23.95
0.00
51 .97
62.10
79.47
56.17
105 08
24 59
26,555.00
40,000.00
19,500.00
300.00
9,000.00
5,000.00
4,500 00
3,000.00
2,500.00
7,000 00
64,440.18 54.91 117,355.00
(64,440 18)59 97 (107,455.00)
Page 15
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 198 of 403
MUNICIPALIW OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual Budget PctUsed Total Budget
2540 STREET LIGHTS
Expense
01-2540-5520 SLA Port Burwell
0'l-2540-5530 SL{ Vienna
0'l -2540-5540 Sl-A Skaffordville
01-2540-5550 SLA Eden
0'l-2540-5560 Sl-A Corinth
01 -2540-5570 Slá Richmond
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
14,031 .1 8 48,480.00
(14,031.18)28.94 (48,480.00)
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 199 of 403
2008.08 19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
2008 Yeer Total 2009 Year To Date
ActualAccountDescription
Category: 3???
3O1O WATER SYSTEM
Revenue
0'1-3010-4010 Water revenues
01-3010-4120 Water Meters
01-3010-4140 Water Connect Chgs Vienna
01 -3010-4150 Water penalties
Total Revenue
Expense
01-3010-5100 Salaries & Wages
01-301 0-51 1 0 Statutory Benefits
01-3010-5120 Non-Statutory Benefits
01-3010-5170 Supplies
01-3010-5175 Tools and Equipment
01-3010-5180 Lab Fees
01-301 0-5210 Utilities
01-3010-5240 Advertising
01-3010-5250 Association Fees
01-3010-5260 Auditing Fees
0'l-3010-5280 System Maintenance
01-3010-5295 Vehicle Maintenance
01-3010-5300 lnsurance
01-3010-5330 Training & Education
0l-3010-5335 Licences
01-3010-5340 Gonferences & Seminars
01-3010-5360 Telephone
01-3010-5370 Sundry
01 -301 0-5400 Transfers to Reserves
01-3010-5410 Water Quality Management
01-3010-5450 Service Contract - Secondary System
01 -301 0-551 0 Administrative Overhead
01-301 0-5520 Water Supply
01 -301 0-5620 Water adjustments
Total Expense
Dept Excess Revenue Over (Under) Expenditures
59,586.54
0.00
0.00
960 47
Budget Pct Used Total Budget
12.13 491,384.00
0.00 1,500 00
0.00 5,658.00
14.46 6,642.00
60,547 01 1 1.99 505,184 00
19,724.84
1,853.36
2,59',1.48
605.82
0.00
882.00
454.02
81.18
475 00
0.00
2,945 50
105.86
ô76.00
1,332 62
000
615 00
'168.44
0.00
000
000
000
000
000
4,949 08
27.10 72,779.00
23.16 8,003.00
23 74 10,918.00
15.00 4,040.00
0.00 1,200.00
10.27 8,585.00
23.42 1,939.00
40.19 20200
94.06 505 00
0.00 1,717.00
31.01 9,500 00
8.73 1,212.00
100.00 676 00
102.51 1,300.00
0.00 600 00
'17.57 3,500.00
22.22 758.00
0.00 101.00
0.00 65,000.00
0.00 2,500.00
0 00 213,667.00
0.00 4,848.00
0.00 91,633.00
0.00 0.00
37,460.20 7.42 505,183.00
23,086.81 2,308,681.00 1.00
Page 17
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Page 200 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
0910412009 1:55PM
I
] Account Description
2008 Year Total 2009 Year To Date
Actual
3O2O SEWAGE SYSTEM
Revenue
01 -3020-40'1 0 Sewer revenues
0'l-3020-4125 lnvestment lncome - Sewer Fund
01-3020-4'130 Septage receiving Charges
0l -3020-41 50 Sewer penalties
Total Revenue
Expense
01-3020-5100 Salaries & Wages
01-3020-51 l0 Statutory Benefits
01 -3020-5120 Non-Statutory Benefits
01-3020-5130 Clothing Allowance
01-3020-5170 Supplies - Plant
01-3020-5175 Supplies - Collection
01-3020-5180 Lab Fees
01-3020-5190 Chemicals
01-3020-5210 Utilities - Plant
01-3020-5211 Utilities - Collection System
01 -3020-521 5 Property taxes
01 -3020-5240 Advertising
01-3020-5250 Association & Membership Fees
0'l-3020-5260 Auditing Fees
01 -3020-5270 Building/Plant Maintenance
01-3020-5275 Odour Control
01-3020-5280 System Maintenance
01-3020-5285 Equipment Mtce - Plant
01-3020-5290 Grounds Maintenance
01-3020-5295 Vehicle Maintenance
01-3020-5300 Sludge Haulage/Disposal
01-3020-5305 lnsurance
01-3020-5330 Training & Education
01-3020-5335 Licences
01-3020-5340 Conferences & Seminars
01-3020-5350 Travel
01-3020-5360 Telephone
01-3020-5370 Sundry
01-3020-5400 Transfers to Reserves
01 -3020-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
87,820 34
000
0.00
839 43
16.74 524,698.00
0.00 11,000.00
0.00 9,500.00
17.69 4,746.00
88,659.77 16.12 549,944.00
29,772.79
3,093.06
3,480.37
176 18
597.87
217.88
1,309.00
953.88
17,210 74
5,990 00
000
90 42
0.00
000
204.29
7,758.72
3,146.55
872.47
225.00
105.83
5,754.00
0.00
0.00
75.00
0.00
212.85
705.41
0.00
0.00
0.00
22.02 135,201.00
20.80 14,873.00
17.16 20,281.00
25.17 700.00
27.18 2,200.00
25.63 850.00
16.36 8,000.00
16.45 5,800 00
29.26 58,813.00
23 26 25,750.00
0 00 4,410.00
45.21 200 00
0.00 120.00
0.00 r,750 00
1 .70 12,000.00
31.67 24,500.00
31.47 10,000.00
5.29 16,500.00
10.23 2,200.00
8.82 1,200.00
33 85 17,000.00
0.00 5,664.00
0 00 2,000.00
37.50 200.00
0 00 4,000.00
133 03 160.00
22 04 3,200.00
0 00 100.00
0.00 164,173.00
0.00 8,100.00
81,952.31 14.90 549,945.00
6,707.46 (670,746.00)(1.00)
Page 18
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 201 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual
-_-]
Budget Pct Used Total Budget
,
3O3O WASTE DISPOSAL
Revenue
01-3030-41 10 Grants & Subsidies
01-30304120 Sundry
Total Revenue
Expense
01-3030-5100 Salaries & Wages
01 -3030-5240 Advertising
01-3030-5450 Service Contrect - Waste Dispo
01-3030-5455 Recycling Service Contract
01-3030-5460 Large ltem/Hazardous Waste Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
9,231.33
0.00
38.46 24,000.00
0.00 5,000.00
9,231 33 31.83 29,000.00
0.00
0.00
40,151.55
24,945.3',1
0.00
0.00 3,090.00
0.00 300.00
16 05 250,146.00
16.02 155,695.00
0.00 27,501.00
65,096 86 14 91 436,732 00
(55,865.53)13.70 (407,732 0O)
Page '19
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 202 of 403
2008.08 19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
0910412009 1:55PM
2008 YearTotal 2009 YearTo Date
Account Description
3510 HEALTH SERVICES
Revenue
01-3510-4110 Grants & Subsidies
Total Revenue
Expense
01-3510-5100 Salaries & Wages
01-3510-51 10 Statutory Benefits
01-3510-5120 Non-Statutory Benefits
01-3510-5170 Supplies
01-3510-5210 Utilities
01-3510-5270 Building Maintenance
01-3510-5290 Grounds Maintenance
01-3510-5300 lnsurance
01-3510-5370 Sundry
01-3510-5450 Health Needs
Total Expense
Dept Excess Revenue Over (Under) Expenditures
30,310.53 000000
30,310.53 0.00 0.00
1,677.69
169.57
575.84
64.12
1,575.72
319.35
616.35
1,826.00
71.67
'1,600.00
0.00
0.00
0.00
0.00
38.25
15.97
61.64
100.00
11.95
0.00
0.00
0.00
0.00
0.00
4J20.00
2,000 00
1,000.00
1,826.00
600.00
0.00
8,496.31 89.00 9,546.00
21 ,814.22 (228.52) (9,546 00)
Page 20
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 203 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
2008 YearTotal 2009 YearTo Date
Account Description Actual Budget Pct Used Total Budget
3520 CEMETERIES
Expense
01-3520-5290 Grounds Maintenance
0l-3520-5370 Sundry/lnterest
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
0.00
000
000
14,500.00
2,000.00
0.00 0.00 (16,500.00)
(4,257.04)0.98 (433,778.00)
2',1
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 204 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09l04l2ÛOg 1:55PM
| 2008 YearTotal 2009 YearTo Date
I Account Description Actual Budget Pct Used Total Budget
Category: 4???
401 O GENERAL ASSISTANCE
Expense
01 -40 t 0-5590 General Assistance Grants
Total Expense
Dept Excess Revenue Over (Under) Expenditures
000 000 7,800.00
000 000 (7,800.00)
7,800.00
22
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 205 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 '1 :55PM
Account Description
2008 Year Total 2009 Year To Date
Actual
I
Budget Pct Used Total Budgetl
45IO PARKS & RECREATION
Revenue
01-4510-4110 Grants & Subsidies
Total Revenue
Expense
01-4510-5100 Salaries & Wages
01-4510-51 10 Statutory Benefits
01-4510-5170 Supplies
01-4510-52'10 Utilities
01 -451 0-5240 Advertising
01 451 0-5270 Building Maintenance
01-45'10-5280 Equipment Maintenance
0l-4510-5290 Grounds Maintenance
01-4510-5300 lnsurance
01-4510-5370 Sundry
01-4510-5590 General Assistance
01-4510-5600 Canada Day
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00 000 2 600 00
000 0.00 2,600.00
714.44
0.00
0.00
1,228.30
0.00
0.00
0.00
385.73
9,455.00
0.00
0.00
0.00
3.28
0.00
000
39 75
000
0.00
000
288
100 00
0.00
0.00
0.00
21,795.00
3,992.00
500 00
3,090.00
100.00
1,000.00
500 00
13,390.00
9,455.00
500.00
500.00
1 ,1 00.00
11,783 47 21.07 55,922.00
(11,783 47)22.10 (53,322 00)
Page 23
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 206 of 403
2008.08 't9 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
Oglj4l2009 '1 :55PM
2008 Year Total 2009 Year To Date
Actual
4520 COMMUNITY CENTRE.STRAFF
Revenue
01-4520-4120 Sundry Revenue
014520-4'130 Rentals
01-4520-4',t40 Mix
Total Revenue
Expense
014520-5100 Salaries & Wages
01 -4520-51 10 Statutory Benefìts
01 -4520-5'17 O Supplies
01 -4520-521 0 Utilities
01 -4520-5240 Advertisin g
01 -4520-5270 Building Maintenance
01 4520-5280 Equipment Maintenance
01 -4520-5290 Grounds Maintenance
01-4520-5300 lnsurance
01-4520-5360 Telephone
01-4520-5370 Sundry
01-4520-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
62.33
2,425.00
0.00
Budget Pct Used Total Budget
0.00 0.00
19.40 12,500.00
0.00 4,500.00
2,487.33 1463 17,000 00
2,512.86
150.54
544.29
7,009.42
64.00
142.43
195.49
1,420.50
4,436.00
158.42
68.60
1,904 50
23.07
17.61
't0.89
32.41
0.00
4.32
6.52
25.83
r 00.00
79.21
7.62
13.70
r 0,890.00
855.00
5,000.00
21,630.00
0.00
3,300.00
3,000.00
5,500.00
4,436.00
200 00
900.00
13,905.00
18,607.05 2673 69,616 00
(16,119 72)30 64 (52,616.00)
Page 24
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 207 of 403
2008 08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
2008 Year Total 2009 Year To Date
Account Description Actual Budget Pct Used Total Budget
4530 COMMUNITY CENTRE-VIENNA
Revenue
01-4530-4130 Rentals
Total Revenue
Expense
0'14530-51 00 Management Contract
01-4530-5170 Supplies
014530-5210 Utilities
01 -4530-5240 Advertising
01-4530-5270 Building Maintenance
01-4530-5280 Equipment Maintenance
01-4530-5290 Grounds Maintenance
01-4530-5300 lnsurance
014530-5360 Telephone
01-4530-5370 Sundry
01-4530-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,3s5.00 22.43 10,500.00
2,355.00 22.43 10,s00.00
12,092.71 23.36 51,774.00
(9,737.71)23.59 (41,274.00)
2,345.8'l
123.47
2,088.91
64.00
16.18
546.50
't,082.70
4,436.00
122.04
12.60
'l ,254.50
24.69
6.',17
15.60
0.00
0.35
18.22
30.93
100.00
12.71
2.52
12.69
9,500.00
2,000.00
13,390.00
0.00
4,600 00
3,000.00
3,500.00
4,436.00
960.00
500.00
9,888.00
Page 25
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 208 of 403
MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 'l:55PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Budget Pct Used Total Budget
4535 EDEN COMMUNITY CENTRE
Revenue
01-4535-4130 Rentals
Total Revenue
0.00 0.00 7,695.00
0.00 7,695.00000
Expense
01 -4535-51 80 Equipment Maintenance
01-4535.52'l 0 Utilities
01 {535-5270 Building Maintenance
01 -4535-5290 Grounds Maintenance
01-4535-5300 lnsurence
Total Expense
Dept Excess Revenue Over (Under) Expenditures
3,828.75 23.60 16,225.00
44 89 (8,530.00)
Page ¿ó
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 209 of 403
2008.08.19 6.3 9050 MUNICIPALIW OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
Oglj4l2009 1:55PM
Account Description
4540 LIBRARIES
Revenue
01-45404130 Lease Revenues
Total Revenue
Expense
01 -4540-5210 Utilities
01 -4540-5270 Building Maintenance
01*4540-5290 Grounds Maintenance
01-4540-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2008 Year Total 2009 Year To Date
Actual
16,505.88
Budget Pct Used Total Budget
25.86 63,816.00
16,505.88 25.86 63,816.00
3,406.80
1 ,1 85.56
I ,1 94.99
2,154 00
30 07 11,330.00
15.30 7,750.00
47.80 2,500.00
100.00 2,154 00
7,941.35 33.46 23,734.00
8,564.53 21.37 40,082.00
Page 27
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Page 210 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
0910412009 1:55PM
I Account
j
Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total erOS"t
I
4550 MUSEUMS BAYHAM
Revenue
01-4550-4110 Grants & Subsidies
01'4550-4120 Sundry
01-4550-4130 Admissions
01 -4550-4170 Children's Programs
0l -4550-41 80 Fundraising
0l-4550-4185 Donations
01-4550-4190 Contributions from Reserves
Total Revenue
Expense
0'1-4550-5100 Salaries & Wages
01-4550-51 10 Statutory Benefits
014550-5170 Supplies
01-4550-5180 Fundraising expense
01-4550-51 90 Children's Programs
01-4550-5210 Utilities
01 -4550-5240 Advertising
01-4550-5245 Marketing
01-4550-5250 Memberships (EON)
01-4550-5270 Building Maintenance
01-4550-5280 Equipment Maintenance
01-4550-5290 Grounds Maintenance
0l-4550-5300 lnsurance
0l-4550-5340 Conferences & Seminars
01-4550-5350 Travel
01-4550-5360 Telephone
014550-5370 Sundry
01 -4550-5400 Transfer to Reserves
01-4550-5450 Contracted Services
01 -4550-5600 Special Project
01-4550-5610 Special Events
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
000
266 66
0.00
000
0.00
0.00
0.00
0.00
66.67
0.00
0.00
0.00
0.00
0.00
7,560.00
400.00
8,000.00
500.00
7,550.00
1,500.00
500.00
266 66 1 .03 26,010 00
0.00
0.00
0.00
0.00
0.00
3,352 34
29 76
0.00
135 00
1,425.07
33.52
867.33
2,596.00
0.00
0.00
514.57
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
26.04
0.99
0.00
24.55
24.57
2.23
24.78
100.00
0.00
0.00
34.30
000
000
000
0.00
0.00
38,080.00
3,893.00
2,000.00
3,975.00
500.00
12,875.00
3,000 00
2,500 00
550 00
5,800.00
1,500 00
3,500.00
2,596.00
400.00
400.00
1,500.00
1,000.00
5,075.00
3,000.00
500.00
500.00
8,953.59 9.61 93,144.00
(8,686.93)12.94 (67,134 00)
(41,592.05)21.82 (190,594.00)
Page 28
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Page 211 of 403
2008.08.19 6.3 9050 09/04/2009 1:55PM
2008 YearTotal 2009 YearTo Date
Account Description Actual Budget Pct Used Total Budget
Category: 5???
5O1O PLANNING & DEVELOPMENT
MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
Revenue
01-5010-4120 Sundry Revenue
01-5010-4130 Zoning Certificates
01-5010-4140 Zoning Charges
01-5010-4150 OPA Fees
01-5010-4160 Minor Variance Fees
01-5010-4170 Site Plan Fees
01-501 0-4180 Plan of Subdivision Fees
01-501 0-4'190 Development Agreement Fees
Total Revenue
Expense
01 -5010-51 00 Salaries & Wages
01 -5010-51 10 Statutory Benefìts
01-5010-5120 Non-Statutory Benefits
01-5010-5170 Supplies
01-5010-5240 Advertising
0l-5010-5250 Association & Membership Fees
0l-5010-5310 Legal Fees
01-5010-5320 Postage & Courier
01-5010-5340 Conferences & Seminars
01-5010-5350 Travel
01-5010-5370 Sundry
01-5010-5450 Consulting Fees
Total Expense
Dept Excess Revenue Over (Under) Expenditures
86.00
210.00
6,000 00
000
(1,000.00)
000
1,000.00
000
0.00
10.50
50 00
0.00
(33.33)
0.00
50.00
0.00
0.00
2,000.00
12,000.00
2,000 00
3,000 00
4,000.00
2,000 00
500.00
6,296.00 24.69 25,500.00
12,431.25
1,248.02
2,227.80
0.00
694.44
320.00
142 00
192.69
000
0.00
000
3,1 1 6.00
23.35
21.31
27.90
0.00
15.43
96 97
4.73
96.35
0.00
0.00
0.00
13.55
53,235.00
5,856.00
7,985.00
400.00
4,500.00
330.00
3,000.00
200.00
500.00
200.00
200 00
23,000.00
20,372.20 20.49 99,406.00
(14,076.20)19.05 (73,906.00)
Page 29
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Page 212 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
5012 BUSINESS & COMMERCE
Revenue
01-50124170 Lease Revenues
Total Revenue
Expense
0'l -501 2-521 O Utilities
Al5O12-5240 Advertising
01 -5012-5270 Beautification
Total Expense
Dept Excess Revenue Over (Under) Expenditures
(42.00)(4.08)1,030.00
(42.00)1,030.00
26.95 3,200.00
(904.55)41 .68 (2,170.00)
(4 08)
0.00
206.92
655.63
862,55
Page
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Page 213 of 403
2008.08.19 6.3 90s0 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 3 Ending MAR 3l ,2009
09/04/2009 1:55PM
2008 Year Total 2009 YearTo Date
Account Description
5015 TOURISM & MARKETING
Revenue
01-5015-4'1 10 Grants & Subsidies
01-5015-4'170 Lease Revenues
Total Revenue
Expense
01-50'15-5100 Salaries & Wages
01-5015-5210 Utilities
01-5015-5215 lnterpretive Centre Operations
01-5015-5230 Brochures
01-50'l 5-5240 Advertising
01-5015-5245 Promotional ltems
01-5015-5250 Associations & Memberships
01-5015-5260 Festivals
01 -501 5-5270 Beautification
01-5015-5290 Beach Maintenance
01-5015-5340 Conferences & Seminars
01-5015-5370 Sundry
01-5015-5600 Special Projects
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,500.00
0.00
71.43
0.00
3,500.00
3,000.00
2,500.00 38 46 6,500.00
30.65
440.74
0.00
0.00
475.00
0.00
100.00
0.00
0.00
0.00
000
0.00
0.00
0.35
6.48
0.00
000
5.94
0.00
22.22
0.00
0.00
0.00
0.00
0.00
0.00
8,755.00
6,800.00
3,950.00
3,000.00
8,000.00
500.00
450.00
4,000.00
600.00
8,000.00
250.00
250 00
2,500 00
1,046.39 2.22 47,055.00
1,453.61 (3.58) (40,555.00)
Page 31
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Page 214 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
2008 Year Total 2009 Year To Date
ActualDescription
5O2O ENVIRONMENTAL SERVICES
Revenue
01-5020-41 10 Grants & Subsidies
01-5020-4140 Tile Drain Charges
Total Revenue
Expense
01-5020-5100 Salaries & Wages
01-5020-51 02 Richmond Water - Wages
0l -5020-51 10 Statutory Benefits
01 -5020-51 20 Non-Statutory Benefits
01 -5020-51 70 Supplies/Stock
O1-5020-5260 Professional Services iCererrCr,qr,l
01 -5020-5270 Water Sampling
01-5020-5380 Tile Drain Debt Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
2,047.50
0.00
Budget Pct Used Total Budget
40.95 5,000.00
0.00 5,604.00
2,047.50 19 31 10,604.00
4,262.22
680.80
428.15
605.67
0.00
2,315.00
489 00
0.00
30.1 0
0.00
27.50
28.52
0.00
231.50
16.30
0.00
14,1 61 .00
0.00
1,557.00
2,124.00
750.00
1,000.00
3,000.00
5,604.00
8,780.84 31 14 28,196.00
(6,733.34)38.28 (17,592.00)
Page 32
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Page 215 of 403
2008.08'19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
09/04/2009 1:55PM
Account Description
2008 Year Total 2009 Year To Date
Actual Budget Pct Used Total Budget
5510 CAPITAL
Revenue
01-5510-41 10 Grants & Subsidies
0l-5510-4160 Debt lssue
01-5510-41 70 Prior Year Carryforward
01-5510-4175 Future Year Revenues
01-5510-4190 Transfer from Reserves
Total Revenue
Expense
01-5510-5100 GG - Computers
01-5510-51 10 GG-Other
01-5510-5'1 1 5 G.G. - Studies (asset mgmt)
01-5510-5200 Fire - Vehicle
01-5510-5205 Fire - Building
01-5510-5220 Fire - Communication
01-5510-5300 Roads - Equipment
01-5510-5305 Roads - Buildings
01-5510-5310 Roads - Sidewalks Wages
01 -5510-531 5 Roads - Sidewalks Materials
01-5510-5320 Roads - Vehicle Wages
01-5510-5330 Roads - Street Lights Wages
01-5510-5340 Roads - Project 1 Wages
01-5510-5341 Roads - Project 1 Materials
01-5510-5342 Roads - Project 2 Wages
01-5510-5343 Roads - Project 2 Materials
01-5510-5344 Roads - Project 3 Wages
01-55'1 0-5345 Roads - Project 3 Materials
01-5510-5346 Roads - Project 4 Wages
0l-5510-5347 Roads - Project 4 Materials
01-5510-5348 Roads - Project 5 Wages
0 l-551 0-5349 Roads - Project 5 Materials
01-5510-5352 Roads - Project 6 Wages
01-551 0-5353 Roads - Project 6 Materials
01 -55 10-5354 Roads - Project 7 Wages
01-5510-5355 Roads -Project 7 Materials
01-5510-5356 Roads -Project 8 Wages
01-5510-5357 Roads -Project 8 Materials
01 -5510-5358 Roads -Project 9 Wages
0l-5510-5359 Roads -Project 9 Materials
01-5510-5360 Roads - Project 10 Wages
01-5510-5361 Roads - Project 10 Materials
0l -551 0-5375 Roads - Project 16 Wages
01 -5510-5376 Roads - Project '16 Materials
01-5510-5382 Roads - Project 18 Wages
01-5510-5383 Roads - Project 18 Materials
01-5510-5386 Roads - Project 19 Wages
0l -551 0-5387 Roads - Project 1 9 Materials
01-5510-5391 Roads - Project 21 Materials
01-5510-5400 Water - Distribution
000
000
0.00
000
(1,430 00)
0 00 1,450,547.00
0 00 720,948.00
0 00 615,188.00
0 00 83,675.00
(0.10) 1,376,830.00
(1,430.00)(0.03) 4,247,188.00
000
0.00
3,970.50
110,000.00
0.00
0.00
70.50
0.00
000
000
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
31,043.49
0.00
0.00
0.00
0.00
0 00 12,000.00
0 00 5,000.00
45 90 8,650.00
3327 330,675.00
0.00 25,000.00
0.00 1 1,000.00
0 06 114,333.00
0.00 205,000.00
0 00 2,500.00
0 00 17,500.00
0 00 30,000.00
0.00 20,000.00
0 00 15,000 00
0.00 15,000.00
0.00 10,000.00
0.00 20,000.00
0.00 15,000.00
0.00 45,000.00
0.00 10,000.00
0.00 20,000.00
0.00 10,000.00
0.00 15,000.00
0.00 10,000 00
0.00 20,000.00
0.00 3,000.00
0.00 29,000.00
0.00 10,000.00
0.00 20,000 00
0.00 20,000 00
0.00 70,000.00
0.00 5,000.00
0.00 45,000.00
0.00 15,000.00
0.00 15,000.00
0.00 2,000.00
388.04 8,000.00
0.00 10,000.00
0.00 40,000.00
0.00 15,000.00
0.00 54,133 00
33Page
Staff Report F2009-24 regarding Financial Report. File: F0...
Page 216 of 403
2008.08 19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31 ,2009
09/04/2009 1:55PM
Account Description
2008 Yeer Totel 2009 Year To Date
Actual Budget Pct Used Total Budget
01 -551 0-5406
01 -551 0-5500
01 -551 0-5506
01 -551 0-551 0
01 -551 0-551 5
01 -551 0-5600
01 -551 0-5700
01 -551 0-5800
01 -551 0-581 0
0l -551 0-591 0
01 -551 0-6005
01 -551 0-6050
01 -551 0-61 00
01 -551 0-6200
01 -551 0-621 0
0l -551 0-6220
01 -551 0-6250
Major Water lnfrastructure - materials
Sewer - Collection
Major Sewer lnfrastructure - materials
Sewer - Plant
Sewer - Septage Receiving
Health - Facility
Parks - Facilities
ComCtr - Straffordville
ComCtr - Vienna
Library - Vienna
Edison Museum - cultural plan
Cemeteries
Conservation
Planning & Development
Business & Commerce
Tourism & Marketing
Drainage
0.00
0.00
0.00
0.00
2,575.85
0.00
0.00
0.00
0.00
0.00
000
0.00
7,886 00
0.00
1,841.00
000
000
0.00 2,162,845.00
0.00 48,333.00
0.00 32,000 00
0.00 54,900 00
0.53 490,372 00
0.00 10,000.00
0.00 40,000.00
0.00 7,500.00
0 00 7,500.00
0.00 30,000.00
0.00 2,462.00
0.00 6,093.00
100.00 7,886.00
0.00 15,000.00
10.28 17,900.00
0.00 15,092.00
0 00 19,300.00
Total Expense
Dept Excess Revenue Over (Under) Expenditures
157,387.34 3.65 4,314,974.00
(1 58,817.34)23429 (67,786 00)
Page 34
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Page 217 of 403
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 3 Ending MAR 31,2009
OglO4l20Og 1:55PM
Account
2008 Year Total
Description Budget Pct Used Total Budget
5520 CASH REQUIREMENTS
Revenue
01 -5520-41 10 Grants & Subsidies
01-5520-4130 Sewer Loan Recovery
01-5520-4'155 Lease Revenues
O'l-5520-4170 Machine Usage
01-55204185 Donations
01 -5520-41 90 Transfer from Reserves
Total Revenue
Expense
01-5520-5100 GG
01-5520-5200 Fire
01-5520-5240 Building
01-5520-5250 By-Law
01-5520-5300 Roads
01-5520-5400 Water
01-5520-5500 Sewer
01-5520-5700 Parks
01-5520-5800 Community Centres
0l-5520-5900 Libraries
01-5520-6000 Museums
01-5520-6200 Business & Commerce
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
000
000
000
57,816 85
18,050 00
0.00
0 00 103,572 00
0.00 206,397.00
0.00 9,384.00
68.02 85,000.00
0.00 0.00
0.00 26,547.00
75,866.85 17.61 430,900 00
000
0.00
0.00
000
0.00
0.00
0.00
000
000
000
000
0.00
0.00 15,000 00
0.00 165,500 00
0.00 3,000.00
0 00 3,000 00
0.00 568,572 00
0 00 13,001 .00
0 00 219,943 00
0 00 29,384 00
0.00 15,000 00
0.00 25,000 00
0.00 5,000.00
0 00 41 ,100.00
000 0.00 1,103,500.00
75,866.85 (11.28) (672,600 00)
(103,210.97)11.80 (874,609.00)
Page 35
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Page 218 of 403
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: March 30,2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: F05.09
SUBJECT: Budget 2009 NUMBERzF2009-20
Purpose:
Now that the 2009 budget has been completed, there are a few items that require council
direction so that staffcan proceed.
Discussion:
Policing
The 2008 policing reconciliation has been provided and the municipality will be receiving
a rebate of $45,541. The 2009 budget provided for a $50,000 draw from the policing
reserve. It is recommended that the rebate be applied to reduce our 2009 expenditures
rather than drawing from the reserve to offset costs.
Playground
The playground equipment located at Eden Community Centre, Straffordville Community
Centre, Vienna Memorial Park and Port Burwell Ball Park was inspected March 25by
Genesis Rehabilitation. A summary report has been attached for your information.
As indicated in the report, substantial work is required to rehabilitate the equipment. A
rough estimate of staff time to perform all the necessary work is valued at approximately
$10,000 plus materials. Rehabilitation by municipal staff is not recommended. This
volume of work would require all road staff for a full two-week period to the detriment of
regular road duties. A contractor could be solicited to complete the work at a cost at least
equal to the cost if performed by municipal staff. The most immediate safety concerns
noted in the report have been addressed by staff.
Staff recommend council select a location for replacement of playground equipment for
the current fiscal year. Some rehabilitation for the other playgrounds must be made
despite council's long-term replacement plans. It is suggested estimates be determined to
address the most significant items identified in the inspection for further report.
Alternatively, funding in the current budget for replacement equipment may be utilized
for the rehabilitation of current equipment.
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 219 of 403
-2-
Festivals
$4,000 is available in the 2009 budget for distribution to our local festivals: Edisonfest,
Canada Day, Tub Daze, Watermelonfest, and Eden BBQ/Garden Party. Staff received
confirmation some time ago that there will not be a Bluesfest in 2009. Council direction
for allocation entitlements is required.
Laptops for councilors
The budget provides for the purchase of laptops for each councilor to facilitate the use of
the electronic agenda. The agenda is available for viewing andlor download from the
municipality's website. A high-speed connection is necessary for retrieval from the
internet. Alternatively, the agenda may be downloaded by staff onto a memory key for
councilors to retrieve from the offrce and save to their laptops.
Staff are investigating the possibility of wireless/cellular service for each laptop. That
will enable councilors, current and future, to access the agendas, etc. from wherever they
may be located. Any councilor who would prefer a different means of connection (ie.
broadband) may do so and any incremental cost above the cost of the cellular service
would be their personal responsibility.
At the same time, staff will also be migrating to an electronic agenda and laptops will be
provided for the Administrator and Clerk for use at council meetings.
GIS capital requirements
Currently, Bayham holds a single license for using the GIS software. Additional licenses
to add the software to multiple computers are quite expensive. It would be beneficial for
many staff members as well as council to be able to view the data for operational and
decision-making purposes. Following discussions with Malahide and Aylmer (with
whom we are partnering already for GIS technician services), we have determined an
appropriate solution. Malahide is willing to purchase the necessary hardware and
software to manage the GIS data. This data, once set up, will be available for viewing via
the internet to any member of the public including staff and council. Manipulation of or
changes to the data must still be done at the local level. Information will be uploaded
periodically to ensure that the data available for viewing is up-to-date. In addition, this
arrangement will provide an offsite back up of the municipality's GIS data.
It is anticipated that costs will be shared equally between the three municipalities and will
require acapital outlay of approximately $14,550 each. Staff recommend that this cost be
funded from the 2008 surplus as it will be a one-time expenditure.
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 220 of 403
-3-
2008 surplus
The 2008 audited surplus at this time is $136,604. $30,000 of this surplus has been
allocated to the 2009 budget. Staff recommend the following for the utilization of the
remainder of the surplus:
Bad debt allowance for uncollectible account 535,542.
GIS hardware/software $ 14,550
Capital rate stabilization reserve $56,512
Unexpended grants
Roads & Bridges - this grant (approximately 5240,740) may be applied to any capital
road or bridge project. A recent review of the municipality's bridges highlighted the poor
condition of the Clarke Road Bridge. The bridge sufficiency index has been determined
to be a 5 (anything below 60 is eligible for funding). Spriet Associates recommend
replacing this bridge at an estimated cost of $550,000. Staff are currently investigating
alternate technologies for council's consideration. V/ith a new round of infrastructure
grant applications being available in the near future, staff recommend that council retain
this reserve to fund the municipality's one-third share of the costs to repair/replace this
bridge.
Infrastructure - this grant was received from the province out of its' 2008 surplus and
may be used for any capital project that council considers a priority. Approximately
$360,870 remains. Of this, council has indicated its willingness to allocate one-third to
the water infrastructure renewal project or $120,000. Another bridge identified as
requiring substantial repairs is Carson Road Bridge. Staff recommend that Carson Road
Bridge be repaired as recommended by Spriet Associates, following their bi-annual
bridge inspections. These repairs are estimated at $200,000.
Strategic Plan Goal:
Goal #1 - Practice responsible financial management.
GoaI #2 - Ensure reliable, well-maintained and secure infrastructure.
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 221 of 403
-4-
Recommendation:
THAT the policing credit for 2008 be applied to 2009 expenditures and that the budgeted
transfer from the policing reserve not be withdrawn.
be the designated location to receive playgroundTHAT
renewal funding as available in the 2009 capital budget;
AND THAT estimates be obtained to carry out repairs identified in the Genesis
Rehabilitation report for further consideration.
THAT $be allocated to each of the following festivals: Edisonfest, Canada
Day, Tub Daze, Watermelonfest, and Eden BBQ/Garden Party.
THAT wireless/cellular internet service be obtained for members of council;
AND THAT staff be directed to obtain laptop computers suitable for council use.
THAT the 2008 surplus be allocated as follows:
$30,000 Lo 2009 operating budget
535,542 to bad debt allowance for uncollectible account
$14,550 to purchase GIS hardware and software with Malahide and Aylmer
$ 5 6, 5 12 to capital rate stabil ization reserve.
THAT Clarke Road Bridge be identified as council's highest priority for the next Build
Canada Fund application process;
AND THAT the Roads & Bridges grant be utilized to fund the municipality's share of the
project costs.
THAT the repairs to the Carson Road Bridge as recommended by Spriet Associates be
completed;
AND THAT the project be funded with the infrastructure grant.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 222 of 403
r¿ ilfri-y'' t^r*"n't'uÍ'" , ryle;vrcl ln fa,tnr.lJ
MEMO TO: Elgin Group- Municipalities
FROM: Jim Bundschuh, Director of Financial Services
DATE: March 25, 2009
SUBJECT: Actual2008 Policing Costs and the 2009 PSB Draft Budget
Attached are the actual policing costs for 2008 in the amount of $4,854,695. This is
$349,405 better than budget.
The credit, which will be applied to your next billing, will be allocated to the municipalities
as follows:
Municipality % Share Amount Billed Actual Cost Rebate
Bayham
GentralElgin
Dutton/Dunwich
Malahide
Southwold
West Elgin
Total
13.03o/o 678,302
36.75% 1,912,715
8.71o/o 453,433
13.93% 724,775
11.82% 615,333
15.75o/o 815,542
100% 5,204,100
632,761
1,784,295
422,990
ô76,1 1 3
574,019
764,517
4,854,695
45,541
128,424
30,444
48,662
41,314
55,024
349,405
Please be aware that the previously sent memo dated December 13h, 2008 on
estimated 2009 policing costs did not include the now approved 2.34o/o salary increase
equating to approximately $142,000 in 2009. This rate change will be reflected in ihe
2009 Actual Policing Cost reconciliation in March 2010.
Also attached is the d'aft budget for the Police Services Board.
Please do not hesitate to contact this offíce or lnspector Ryan Cox at 519-631-2920 tÍ
you require any additional information.
Thank you,
-J'-e,*l,/¿i^ Bundschuh
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 223 of 403
April 08, 2009
9eneîto
Municipality of Bayham
c/o Suzanna Dieleman Mantel - Treasurer
P.O. Box 160
Straffordville, ON
NOJ IYO
Fax.: (519) 866-3884
PLAYGROUND EOUIPMENT SAFETY ASSESSMENTS
These assessments were completed in order to properly evaluate the safety of the playgrounds
and all their respective equipment. These evaluations address the most important factors of
playground equipment, which include: surface, design, spacing, equipment, and maintenance.
The perspective taken by this evaluator addresses how the playground and its equipment may
lead to the most common types of injuries to children, which include: sharp or rough edges,
projections, shear, pinch or crush points, suspended or protruding hazards, head or neck
entrapments, abrasions, and falls. All identified hazards and proposed recommendations are
based on the Canadian Standards Association's "A Guideline on Children's Playspaces and
Equipment. A National Standard of Canada." (CanlCSn-2614-M90).
EDEN COMMUNITY CENTRE
Identifred Hazards:
. Hard and compacted grass surfaces only 5' from slide and at the ground insertion points
ofparallel bars.
¡ Tire ladder mounting bracket is protruding 0.5" from surface.
o Rusted frame around slide and yellow metal climber.
o 5.5" opening between wooden platform and angular crossway.
¡ Lack of guardrail on angular crossway.
¡ Flecking paint around bolts on yellow slide.
o 5.75" between bottom rung of steel "U" climber and gravel surface.
¡ Broken swing chain with hanging chain and seat.
Genesis Rehobililotion
l9 Chont St., St. Thomos, ON, NsR 4Yó, Phone (519)ó37-098.l. Fox (519)637-6997
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 224 of 403
April08, 2009
. Coiled swing chain wrapped around top support beam.
o Figure 8 swing hangers.
¡ Vegetation at surface level behind swing less than 6' distance.
Recommendations:
o Removal of all playground equipment on site.
o Immediate removul of slrøngulation hazard - hanging broken swing chain and coiled
swing chøin wrapped around top support beam-
S TRA F F ORD WLLE C OMMUNITY CE NTRE
Identified lfazards:
. Hard and compacted soil around all climbers.
. Only 4'9" between teeter totters and chain link fence.
o Lack of alignment with teeter totters and shock absorbing ground mounted tires.
¡ Protrusion of bolt (3 threads) on West end of climber.
. Figure 8 hangers on swings.. More than 1 tot swing per bay.
. Swing in Southern most bay is only 4'3" from chain link fence.
o No signage reflecting age-appropriate playground use.
Recommendations:
. Move teeter totters so that they are at least 6' or 72" from all stationary objects (i.e., other
playground equipment and fence).
. Align teeter totters with shock absorbing tires.
o Ensure that at least 6"- 8" (based on 5'6.5" height of climber to ground level) of impact
absorbing material is placed over the entire playground surfaces, which includes the
swings, teeter totters, spring coiled rockers, and climber/slides. Types of material could
include: wood chips, mulch, sand, pea gravel, or shredded rubber.
. Only 1 tot swing per bay.
. Only 2 children's swings per bay.
¡ Removal of any swings that are less than 6' from the fence when at 90 degree arc (i.e.,
Swing in Southern most bay).
. Grinding down protruding bolt to less or equal to 2 threads maximum.
¡ Change all frgure 8 swing hangers to circular "O" hangers.
o Mount sign on larger playground structure reflecting that children ages 2-12 should only
utilize this equipment.
o Note: should costs of rehabilitation be too prohibitive, closure and removal of all
equipment may be necessary.
Genesis Rehobilílotion
'19 Chonl St., St. Thomos, ON, NsR 4Yó, Phone (519)6374981, Fox (519)637-6997
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 225 of 403
April08, 2009
Diaqram of spacing required for teeter totters
None rc roæhmen(
(6 1ì
VIENNA PARK
Identified Hazards:
o Less than 0.5" of wood chips coupled with compacted soil beneath teeter totters.
. Only 4.5" between top of teeter totter handle and deck of totter.
o 0.5" hole in slide with rough/abrasive edges.¡ Compact and grassy soil around and beneath structure of playground climber with no
impact absorption properties.
. Sharp pointed screw and bolts greater than2 threads beneath wooden playground
structure.
o Nails protruding 2.5" on West side of wooden playground structure.
. Metal fireman pole improperly mounted to ground, with loose and protruding anchor.
¡ Paint chipping coupled with jagged edges on red metal climbers.
¡ Large wood debris coupled with no impact absorption material on ground around and
beneath red metal climbers.
. Rotting wooden perimeter only 3'3" from red metal climbers with sharp edges and
exposed/protruding steel spikes
. Compacted sand beneath swings and compact soil3.5' from 90 degree arc of swings with
no other impact absorbing materials.
¡ More than 1 tot swing per bay.o More than2 children's swings per bay.
o No signage reflecting age-appropriate playground use.
Recommendations:
¡ The teeter totters should have at least 4"- 6" (based on3'4" height ofteeter totter in
relation to ground level) of impact absorbing material covering the surface beneath the
teeter totters and extending at least 6' past the equipment.o Teeter totters handles should have a space less than 3.5" or greater than 9" from the deck
of the totter, which requires removal of current metal handle.
. Entire wooden playground structure, including slide should be removed.
Genesis Rehobilitotíon
l9 Chont St.. St. Thomos, ON, NsR 4Yó, Phone (519)ó374981. Fox (519)ó37-6997
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 226 of 403
April08, 2009
. All metal climbers would have to be sanded or sand blasted to remove all existing paint
and then be repainted with outdoor non-lead paint.
¡ Entire perimeter around red metal climbers would need to be removed and replaced so
that the perimeter is at least 6' or 72" from all climbers on all sides.
o At least 6"- 8" of impact absorbing material should be placed over the entire ground
surface beneath and 6' around the red metal climbers.
¡ Entire perimeter around swings must extend 6' beyond 90 degree arc and covered in
impact absorbing material.
o At least 4"-6" of impact absorbing materials should be placed over the entire ground
surface beneath the swings and up to 6' beyond a 90 degree arc of the swings. Types of
material could include: wood chips, mulch, sand, pea gravel, or shredded rubber.
. Only 1 tot swing per bay.
. Only 2 children's swings per bay.
o Mount sign on red metal climbers reflecting that children ages 5-12 should only utilize
this equipment.
o Note: should costs of rehabilitation be too prohibitive, closure and removal of all
equipment may be necessary.
Genesis Rehobililotion
l 9 Chonl St.. St. Thomos, ON, NsR 4Yó, Phone (519)6374981 . Fox (519)637-6997
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 227 of 403
Proteêtjvê surfaçe
17" lnl 172 tn,
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(72 lnl (72 ln)
18OO mm
f72 lft)
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Prttedlvc surfæe
April08, 2009
18{X} mm
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18OO mm
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eqdprncnl
Genesis Rehobilitotion
l9 Chont St., St. Thomos, ON, NsR 4Yó. Phone (519)ó37{98ì . Fox (519)637-6997
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 228 of 403
April08, 2009
PORT BURWELL BALL PARK
Identified Hazards:
. Only soil with flecks of wood chips throughout entire playground area, with no impact
absorption friendly ground cover.
o Loose wooden beams located less than 5' I 0" of slide.
o Threads on all bolts connecting chain ladder are 3-4 threads in length.
. All slides empty onto compacted soil.
. Rough irregular fireman pole surface due to rust blisters.
o Peeling paint on playground structure X's & O's metal framing, as well as on slide hand
rails.
. Paint chipping on toddler playground climber with no impact absorbing material beneath
or around climber.
r No signage reflecting age-appropriate playground use.
Recommendations:
o The entire playground should have at least 8"-12" (based on 6'5" height of climber in
relation to ground level) of impact absorbing material covering the surface beneath all
equipment and extending out at least 6' past the equipment.
o Loose wooden beams must be removed and disposed of.
¡ All threads on bolts connecting chain ladder must be cut or ground down to no more than
2 exposed threads.
. Fireman pole, metal framing around X's & O's, metal slide hand rails, and all metal
surfaces on toddler playground climber must be sanded or sand blasted to remove all
existing paint and then be repainted with outdoor non-lead paint.
o Mount sign on toddler equipment reflecting that children ages 2-5 (preschoolers) should
only utilize this equipment.
o Mount sign on larger playground structure reflecting that children ages 5-12 should only
utilize this equipment.
¡ Note: should costs of rehabilitation be too prohibitive, closure and removal of all
equipment may be necessary.
Should there be any question, comments andlor concerns regarding the content and
recommendations contained within this repoft, please do not hesitate to contact its author.
Sincerely,
Mr. Jodi R. Craig
B.A.(Kin), M.CI.Sc.(OT), OT Reg. (Ont.)
Registered Occupational Therapist
Date
Genesis Rehobilitotion
l9 Chonl St.. Sl. Thomos, ON, NsR 4Yó, Phone (519)6374981. Fox (519)637-6997
Staff Report F2009-20 regarding Budget 2009. File: F05.09
Page 229 of 403
Page 230 of 403
qt
March 2009Municipal Assistance Applications Summary - 2009
' (as amended)
Bayham Historical Society
Elgin Community Assistance Program
Cupboard)
Sttr
Elgin County Plowmen's Assoc
Preservation of history, Acquire
afifacts relating to Bayham
To offset rent payments
Misc Community support
To assist with 2009 County Plowing
Match - advertising, prize money,
general expenditures
1,500
Vienna Comm Centre I0 meetings plus 2-3
fundraising events
yes - use of Municipal Office
for monthly meetíngs, storage
in Edison Museum
yes - Viema Comm Centre
File cabinet, file folders, envelopes, use
of photocopier and supplies
No 2009 budget supplied 2008
income & expense Statement
supplied
2007/2008 Expense Statement
provided
2008 Income & Expense
Statement supplied
Use of Municipal Office for monthlY
meetings, storage in Edison Museum, file
cabinet, file folders, envelopes, supplies, use
of photocopier and supPlies
$1,500
Vienna Comm Centre l0 meetings plus 2-3
fundraising events
$
$
Nir200
Kids Help Phone Assist children & youth in crisis $500
requested to assist with funding to
provide counsellors
Misc. Community Support
500
Letter only - no application
fom N/A
Club Straffordville/Bayham Straff Comm Centre plus kitchen 2 events
(1 dance, lst aid)
yes - Strâff. Comm Centre (2)
No 2009^budget supplied 2008 Straff, comm centre plus kitchen 2 events
income & expense Statement (1 dance, lst aid)
supplied
Valley Chamber of Commerce
Valley Chamber of Comrnerce
Bunvell Community Childcare Centre
Port BuNell Hisrorical Society
Burwell - Bayham Horticultural Society
Burwell Legion - P.B Br 524
SERVE Parents Association
Lukes Anglican Church Guild
To assist with summer student wage
To assist with payment of enlertainers
for Tub Daze
Purchase supplies/shelves
Canada Day Parade
Community Beautifi cation
-2008 Revenue & ExDense
181
$2,000
5,000
NOTE: \TITHDRAIilN BY CIIAMBERAPRIL 8' 2009
Yes - beach ârea etc
Yes - Armistice Parade
New shelves for the preschool &
toddler rooms
To assist with the cost associated in
conducting a parade, along with food,
advertising, equipment rental &
supplies
s62.03
Nil
Statement
2008 Revenue & Expense
Statement
2009 Budget Projection and
2008 Revenue & Expense
Stalement provided
2009 Budget Projection
Provided$I,405 Yes
Yes StraffComm Centre (l event Apr
l 8/09)
Net $ó00
NilCuûent Event Budget supplied
Misc. Community Support
Halloween Dance to fundraise for
school projects
Penny SaleÆmeral Luncheons
Property tax exemption 2009
No Parade Request; 2008 Profit Tax Exemption, Street closure/trâfnc
& Loss Statement provided for Parade
Fee waiver for Halloween Dance
Vienna Comm Centre basement (2 penny
sales and funeral Iuncheons as needed); VCC
Park for 2 evenls
Yes Str Comm Centre
yes - Vienna Comm Centre &
park as needed
2008 Finâncial Summary Fee waiver for Da¡ce
No 2009 budget supplied 2008 Viema Comm Centre Fee Vy'aiver (2 pemy
Income & Expense Statement sales and firneral luncheons as needed);
supplied VCC and park for 2 events
yes - Stra.ff. Comm. Centre
Municipal Assistance Applications Summary - 2009 (as amended...
Page 231 of 403
Municipal Assistance Applications Summary - 2009
(as amended)
March 2009
Community Comm.
Straffordville Firefi ghters Assoc
Straffo¡dville Lioness Club
To improve communit¡r
relationshipVpride; improve appearance No Set A.ountofStraffordville; promote municipality; - - --''
wâtermelon fest
St¡afl Comm Centre & grounds Aug 28129;
use ofComm Centre parking lot up to 4
times / year; use of hall 4 times; use of mun
sign, use ofmun ofüce meeting room once
monthly; use of municipal photocopier
Watering, grounds prep, street
balners, parade trafï control,
picnic tables; cleaning of
cement pad & repairs; assist
\¡rith port able washroom
facilities
Straff Comm- Centre; Park;
Mun Sign; Mun Office
meeling room; photocopier
'Watermelonlest dumpster, grounds
cleaning, w/r facilities, additionaJ picnic
tables
SCC a¡d Park, garbage dumpster, traffic
control for parade, prep ofpark (cement
pad), portable w/r facilities, picnic tables,
SCC parking ìot for up to 4 other events,
placement and removal ofstreel ba¡ners,
use of Municipal sign, use ofMunicipal
Office for monthly meetings
sæta claus Pârade committee provide ptrade
Decrease expenses and increase profit
which is used to purchase fire & rescue $
relâted equipment
Misc Community support
Vienna Comm Cente ( I event Mar 28/09)
I +v,iê<f l'¡
StraffComn Centre 2 events (May 2/09
fishfry plus one olher event)
Straff Comm CentreDec 12
yes - parade insurance, equipment, road
closure,2 pick up trucks with ìights for
trâfficcontrol- l hour
VCC - I event fee waiver
Fees waived
2008 Stâtement ofRevenues &
Expenditures supplied, no 2009 SCC use, Road Closures/suppof
budget supplied
yes - parade support/traffic
control - 2 persons
yes -Vienna Comm Centre
yes - Str Comm Centre
yes - Straff. Comm Centre
District Multi-Service Adult Literâcy, Community Counselling $
Misc. Community support
3,624
Request 53,624 to be directed towatd
Adult Bâsic Lileracy devoted to
Bayham
Nil
VCC basement and kilchen monthly (10
events) plus 2 2-day evenls and 2 l-day
events
Vienna Comm Centre Den and Kitchen
monthly (3rd Mon Sept to June l0 events)
plus I evenl downstairs with prior nights set
up & 2 €vents bolh up & downstairs ard
prior nights set-ùp
yes - Vienna Comm Centre
Vienna Lions Club Misc. Community support
Misc. Community support
Vienna Comm Centre incl. kitchen (21
meetings Kitchen only; 3 events upstairs and
kitchen;2 events downstairs; possible other
fundraisers)
StraffCo¡nm Centre (2 meelìngs monthly,
wkly bingos,4 annual events) + cleaning
tables waiver
yes - Viema Comm Centre
Straff. Comm Centre (bi-
monthìy meetings, wkly
bingos, 4 annual events)
waiver ofclealing fees re tables for
dinners
No 2009 budget supplied
VCC fee waiver for meetings and events
StraffComm Centre (2 meetings monthly,
wkly bingos, 3 annual events) r cleaning
tables
Lions Club
Total 14,4't0
Municipal Assistance Applications Summary - 2009 (as amended...
Page 232 of 403
VALUE OF COMMUNITY CENTRE FEE WAIVERS 2009
Âoolicant
Star
Club
ille/Bayham
Burwell - Bayham
Society
SERVE Parents Assooiation
Fee Waiver
Yes StraffComm Centre (1 event Apr l8/09)
Fee waiver for Halloween Dance
waived Fee cleanins fee Value Facilitv Use
1690 yes - Vienna Comm Centre
Other 2008 SunPort Provided
Vienna Comm Centre 10 meetings plus 2-3 fundraising eventsVienna Comm Centre l0 meetings plus 2-3 fundraising s 2,290 600events
Straff. Comm Centre plus kitchen 2 events (1 dance, lst
aid) $ 660
$ 330
s 330
200
100
100
460
230
230
yes - Strafl Comm Centre
(2)
yes - Straff. Comm. Centre
Yes Str Comm Centre
Straff. Comm Centre plus kitchen 2 events (l dance, lst aid)
Nil
Fee waiver lor Dance
St. Lukes Anglican Church Vienna Comm Centre bæement (2 penny sales and funeral
luncheons as needed); VCC Park for2 events estimated $
2 funerals
yes - Vienna Comm Centre
& park æ needed
Vienna Comm Centre Fee Waiver (2 penny sales and funeral luncheons as
needed); VCC and park for 2 events280120400
Straff. Comm Centre & grounds Aug 28 129; we of Comm
Community Centre parking lot up to 4 times / year; use of hall 4 times;
use of mun sign; use of mun office meeting room once
monthly; use of municipal photocopier
Straff. Comm. Centre; Park;
I150 Mun. Sign; Mun. Ofüce
meeting room; photocopier
1,650 500
200 460 yes -Vienna Comm Centre
WatermelonFest dumpster,
grounds cleaning, w/r
facilities, add itional picnic
tables
SCC and Park, garbage dumpster, traffic control for parade, prep ofpark
(cement pad), portable Wr facilities, picnìc tables, SCC parking lot for up to
4 other events, placement and removal ofstreet banners, use ofMunicipal
sign, use of Municipal Office for monthly meetings
Straffordv ille Firefi ghters
Assoc
Straffordville Lioness Club
le Santa Claus
Parade Committee (Lions)
Vienna Comm Cente (2 events Mar 28 &Oct24/09)660 VCC - I event fee waiver
StraffComm Centre2 events (May 2109 ftshfry plus one
other event)
Straff. Comm Centre Dec l2
660
330
200 460 yes - Str Comm Centre
100 230 yes - StralÏ Comrlr. Centre
yes - parade insurance,
equipment, road closure, 2
pick up trucks with Iìghts for
trafficcontrol-1hour
SCC use, Road Closures/supPort
Fees waived
Vienna Comm Centre Den and Kitchen monthly (3rd Mon.
Sept to June l0 events) plus I event downstairs with prior
nìghts set up & 2 events both up & downstairs and prior
nights set-up
Vienna Comm Centre incl. kitchen (21 meetings Kitchen
only; 3 events upstairs and kitchen; 2 events downstairs;
possible other firndraisers)
StraffComm Centre (2 meetings monthly, wkly bingos, 4
annual events) + cleaning tables waiver
1,540
2,805
14080
I 130
3980
600 940 yes - Vienna Comm Centre
VCC basement and kitchen monthly (10 events) plus 2 2-day events and 2 l-
day events
VCC fee waiver for meetings and events
Straff Comm Centre (2 meetings monthly, wkly bingos, 3
annual events) + cleaning tables
Vienna Lions Club 1,675 yes - Vienna Comm Centre
101100 yes Shaff. Comm Centre
waiver ofcleaning fees re
tables for dinnersLions Club
Municipal Assistance Applications Summary - 2009 (as amended...
Page 233 of 403
Municipal Assistance Applications Summary - 2009 (as amended...
Page 234 of 403
(7
CORPORATION OF THE MI]NICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Building Canada Fund Agreement
DATE: April7,2009
FILE: F05
NUMBER: F2009-31
Purpose
This report is to recommend the execution of an agreement with the Province of Ontario regarding
funding under the Building Canada Fund (Water Infrastructure Project).
Background
As Council is aware through previous reports, the Municipality has been successful obtaining funding
for its Water Infrastructure Project under the Building Canada Fund. As a condition to receiving the
funds, a Contribution Agreement between the Municipality and the Province of Ontario is required.
Staff Comments
Staff have reviewed the agreement and do not see any major concerns. A draft by-law is attached to
this report for Council consideration to approve the agreement.
Attachments
Draft By-law No. 20096-054, to approve a contribution agreement with the Her Majesty the Queen in
Right of Ontario
Strateeic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT By-Law No. 2009-054, being a byJaw to authorize an agreement between the Municipality of
Bayham and Her Majesty the Queen in Right of Ontario regarding the Building Canada Fund be
presented to Council for enactment.
Staff Report F2009-31 regarding Building Canada Fund Agreeme...
Page 235 of 403
THE CORPORATION OF THE
MUNICIPALITY OF BAYH.AM
BY-LAW NO. 2009-054
A BY-LAW TO AUTHORIZETHE EXECUTION
OF' AN AGREEMENT BETWEEN
THE MTJNICTPALITY OF BAYIIAM
AND
HERMÄJESTY THE QUEEN IN RJGHT OT'ONTARIO
AS REPRESENTED BY THE DEPUTY PREMIER AND MINISTER OF ENERGY AI{D
INFRASTRUCTURE AND MINISTER OF AGRICULTURE, FOOD AND RURAL
AF'FAIRS
REGARDING THE BUILDING CANADA F'UND - COMMUNITIES COMPONENT
IYHEREAS the Municipality of Bayham submitted application for funding to the Building
Canada Fund - Communities Component;
A¡D \ilHEREAS the Municipality has received confirmation of conditional funding support
under the program subject to the completion of the BCF-CC Contribution Agreement;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into the said Contribution Agreement;
THEREF'ORE THE COUNCIL OF THE CORPORATION OF THE MI'NICIPALITY
OF BAYHAM ENACTS AS I'OLLOWS:
1. THAT the Mayor and Administrator be and are hereby authorized and directed to
execute the Agreement attached hereto as Schedule "4" and forming part of this by-law
between the Municipalþ of Bayham and Her Majesty the Queen in Right of Ontario for
the provision of funding under the Building Canada Fund - Communities Component.
2. THAT this byJaw shall come into full force and effect upon final passing.
READ A F'IRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 16th DAY
OF APRIL 2009.
MAYOR CLERK
Staff Report F2009-31 regarding Building Canada Fund Agreeme...
Page 236 of 403
BETWEEN:
THIS AGREEMENT made in quadruplicate as of the day of 2009.
AND:
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by the Deputy Premier and Minister of Energy and
lnfrastructure,
and the
Minister of Agriculture, Food and Rural Affairs (referred to herein as
"OMAFRA" in the latter case)
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
(referred to herein as the "Recipienf')
WHEREAS the Parties recognize that investments in public infrastructure are fundamentalto
the quality of life of Ontarians and necessary to ensure continued economic growth;
AND WHEREAS the purpose of the Building Canada Fund - Communities Component (BCF-
CC) is to improve and renew public infrastructure in Ontario's communities with populations of
less than 100,000 people;
AND WHEREAS investments under the BCF-CC focus on projects in smaller communities to
advance federal and provincial objectives of economic growth, cleaner environment, and strong
and prosperous communities;
AND WHEREAS the BcF-cc supports projects that address rocar needs;
AND WHEREAS Recipients under the BCF-CC may choose to apply for funding for Projects in
the categories of drinking water, wastewater, public transit, Core National Highway System,
green energy, disaster mitigation, solid waste management, brownfield remediation and
redevelopment, culture, sport, connectivity and broadband, local roads, shortline railways, short-
sea shipping, regional and local airports, tourism as well as collaborative projects;
AND WHEREAS this Agreement defines the terms and conditions of a financial contribution
from Canada and Ontario to assist with the Project under BCF-CC which is being adminístered
by the Government of Ontario;
NOW THEREFORE in consideration of the mutual covenants and agreements herein contained
and other good and valuable consideration (the receípt and sufficiency of which are hereby
acknowledged), the parties covenant and agree as follows:
Staff Report F2009-31 regarding Building Canada Fund Agreeme...
Page 237 of 403
BCF-CC Contribution Agreement for lnfrastructure Projects File# 23009
This Agreement, including:
Schedule "A" - GeneralTerms and Conditions
Schedule "8" - Description of the Project
Schedule "C" - Eligible and lneligible Costs
Schedule "D" - Financial Assistance
Schedule "E" - Federal Requírements
Schedule "F" - Additional Provisions
Schedule "G" - Communications Requirements
Schedule "H" - Expenditure Report
Schedule "l" - Progress Repoft
Schedule "J" - Claim Report
Schedule "K" - Final Repofi
constitute the entire agreement between the parties with respect to the subject matter contained
in this Agreement and supersedes all prior oral or written representations and agreements.
lN WITNESS WHEREOF, the Government of Ontario and the Recipient have respectively
executed and delivered this Agreement on the dale set out above.
HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO
as represented by the Deputy Premier and Minister of Energy and lnfrastructure
by:
Name: The Honourable George Smitherman DateTitle: Deputy Premier and Minister of Energy and lnfrastructure
and by the Minister of Agriculture, Food and Rural Affairs
by:
Name: The Honourable Leona Dombrowsky DateTitle: Minister of Agriculture, Food and Rural Affairs
RECIPIENT'S NAME: THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
by:
Name: Lynn Acre
Title: Mayor
Affix
Corporate
Seal
Date
Name: Kyle Kruger
Title: Administrator
l/we have authority to bind the Recipient
Date
Page2of 37
Staff Report F2009-31 regarding Building Canada Fund Agreeme...
Page 238 of 403
BCF-CC Cont ribution Ag reement for I nf rastructu re P rojects File# 23009
SCHEDULE"A"
GENERAL TERMS AND CONDITIONS
sEcTroN 1
DEFINITIONS AND INTERPRETATION
1.1 Detinitions. When used in this Agreement (including the cover and execution pages
and all of the schedules), the following terms shall have the meanings ascribed to them
below unless the subject matter or context is inconsistent therewith:
"Act" meanslhe Freedom of lnformation and Protection of Privacy Acf, R.S.O. 1990, c. F.31, as
amended.
"Adiust the Financial Assistance" means adjust or terminate the Financial Assistance on the
Project or the amount of financial assistance for any other of the Recipient's project(s) under the
BCF-CC, or any other provincial program(s) or initiative(s) (either current or future), and/or
require repayment for some or all of the Financial Assistance for the Project in an amount to be
determined by OMAFRA and within the period specified by OMAFRA.
"Agreement'means this agreement, including the cover and execution pages and all of the
schedules hereto, and all amendments made hereto in accordance with the provisions hereof.
"Allowable Financial Assistance" has the meaning given to it in Section 8.1 of this Agreement.
"Business Day''means any day on which Government of Ontario offices generally are open for
business in the Province of Ontario.
"Claim Report" has the meaning given to it in Section 6.2 of this Agreement.
"Cfaims Submission" has the meaning given to it in Section 6.2 of this Agreement.
"Communication Requirements" means the communication requirements set out ln Schedule
"G" hereto, or as directed by OMAFRA from time to time.
"Consultant" means any consultant, engineer, contractor, project manager, architect or other
service provider, as the case may be, retained by the Recipient to undertake any part of the
work related to the Project.
"Contract" means a contract between a Recipient and a third party at arm's length whereby the
latter agrees to provide a product or service to the Project in return for financial consideration
that may be claimed as an Eligible Cost.
"Crown Agencf' means a crown agency as defined in the Crown Agency Act (Ontario).
"Eligible Costs" means the costs so described in Schedule "C".
"End of Financial Assistance Date'means March 91,2017.
"Environmental Contaminant" means any hazardous or toxic substance or material including,
without limitation, products of waste, contaminants, pollutants, dangerous substances, noxious
substances, toxic substances, hazardous wastes and flammable, explosive or improperly
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handled friable materials.
"Environmental Laws" means all applicable federal, provincial or municipal laws, regulations,
by-laws, orders, rules, policies or guidelines respecting the protection of the natural
environment, public or occupational health or safety, and the manufacture, importation,
handling, transportation, storage, disposal and treatment of Environmental Contaminants and
include, without limitation, lhe Environmental Protection Act(Ontario),lhe Environmental
Assessment Act (Ontario), the Ontario Water Resources Acf, the Canadian Environmental
Protection Act 1999,the Canadian EnvironmentalAssessment Act,lhe Fisheries,4cf (Canada)
and the Navigable Waters Protection Act (Canada).
"Event of Default" has the meaning given to it in Section 15 of this Agreement.
"Expenditure Report" has the meaning given to it in Section 6.1 of this Agreement.
"Expiration Date" means March 31 , 2017.
"Federal Government" means Her Majesty the Queen ln right of Canada.
"Federal Licensed Marks" has the meaning given to it in Section 6 of Schedule "E" to this
Agreement.
"Federal Maximum Financial Assistance" has the meaning set out in Schedule "D" hereto.
"Final Reporf'has the meaning given to it in Section 6.3 of this Agreement.
"Final Report Date" means May 31 , 2016.
"Financial Assistance" means the funds contributed by the Senior Government to be advanced
by OMAFRA to the Recipient pursuant to this Agreement.
"Fiscal Yea/' means the period beginning on April 1 of a year and ending on March 31 of the
followíng year.
"Generally Accepted Accounting Principles" means the Canadian Generally Accepted
Accounting Principles as adopted by the Canadian lnstitute of Chafiered Accountants,
applicable as at the date on which such calculation is made or required to be made under the
Agreement in accordance with Generally Accepted Accounting Principles.
"Government of Ontario" means Her Majesty the Queen in right of Ontario, as represented by
the Deputy Premier and the Miníster of Energy and lnfrastructure and by the Minister of
Agriculture, Food and Rural Affaírs.
"lnfrastructure" means publicly or privately owned capital assets in Ontario for public use or
benefit.
"lndemnified Parties" means Her Majesty the Queen in right of Ontario, Her Ministers,
directors, officers, agents, appointees and employees and Her Majesty the Queen in right of
Canada, Her Ministers, directors, officers, agents, appointees and employees.
"lneligible Costs" means the costs so described in Schedule "C".
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"Joint Secretariat' means the Joint Secretariat referred to in Section 4.5 of the Canada -
Ontario Building Canada Fund Communities Component Agreemenl2OOT -2017 made as of
August 26,2008, between Her Majesty in Right of Canada, as represented by the Minister of
Transport, lnfrastructure and Communities, and Her Majesty in Right of the Province of Ontario,
as represented by the Minister of Energy and lnfrastructure (the "Canada - Ontario BCFCC
Agreement");
"Licensed Marks" has the meaning given to it in Section 13 of Schedule "4" to this Agreement.
"Local Government" means a "municipality" as defined inlhe MunicipalAct, 2001 (Ontario) and
includes a local board of a municipaliÇ and a board, commission or other local authority
exercising any power with respect to municipal affairs or purposes in an unorganized township,
but excludes municipalities having a population in excess of 100,000 people.
"Maximum Financial Assistance" has the meaning set out in Section 4.5 and Schedule "D"
hereto.
"Ontario Maximum Financial Assistance" has the r¡eaning set out in Schedule "D" hereto.
"Oversight Committee" means the committee established pursuant to Subsection 4.1 of the
Canada - Ontario BCF-CC Agreement, responsible for administering and rnanaging the Canada
- Ontario BCF-CC Agreement, established pursuant to Subsection 4.1 of the same;
"Payment Certifie/' means a payment certifier as defined in subsection 1(1) of the Construction
Lien Act (Ontario).
"Progress Report' has the meaning given to it in Section 6.2 of this Agreement.
"Project" means the project described in Schedule "B" hereto.
"Project Gompletion Date" means March 31 , 2016.
"Recipient' has the meaning given to it on the first page of this Agreement.
"Senior Government" means the Government of Ontario and the Federal Government
collectively.
"substantially Performed" has the meaning set out in and shall be determined in accordance
with subsection 2(1) of the Construction Lien Acf (Ontario).
"Third Pargy'' means any person other than the Senior Government or a Recipient that
participates in the implementation of a Project.
'Total Eligible Gosts" has the meaning set out in Schedule "D" hereto.
1.2 Herein, etc. The words "herein", "hereof' and "hereundeÉ'and other words of similar
import refer to this Agreement as a whole and not to any particular schedule, afticle,
section, paragraph or other subdivísion of this Agreement.
1.3 Currency. Any reference to currency is to Canadian currency and any amount
advanced, paid or calculated is to be advanced, paid or calculated in Canadian currency.
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1.4 Stafutes. Any reference to a statute is to such statute and to the regulations made
pursuant to such statute as such statute and regulations may at any time be amended or
modified and in effect and to any statute or regulations that may be passed that have the
effect of supplementing or superseding such statute or regulations.
1.5 Gender, singular, efc. Words importing the masculine gender include the feminine or
neuter gender and words in the singular include the plural, and vice versa.
1.6 OMAFRA Approvals. Any reference to, or requirement for, the approval of OMAFRA in
this Agreement or in any schedule hereto shall be deemed to require the prior and
express wriüen approval of OMAFRA.
sEcTroN 2
TERM OF AGREEMENT
2.1 Term. Subject to any extension or termination of this Agreement or the survival of any
of the provisions of this Agreement pursuant to the provisions contained herein, this
Agreement shall be in effect from the date set out on the first page of this Agreement, up
to and including the Expiration Date (the "Term").
2.2 End of Fínancial Assistance Date. Notwithstanding anything in this Agreement and
regardless of the Project's state of completion, OMAFRA shall not be obligated to
provide Financial Assistance under this Agreement after the End of Financial Assistance
Date.
SECTION 3
ELIGIBLE COSTS
3.1 Eligìble Cosfs. ln order for a cost to be eligible for Financial Assistance pursuant to this
Agreement (an "Eligible Cost"), the cost must be included in Schedule "C", Part C.1,
except where othenruise expressly approved in writing by OMAFRA. For greater
certainty, where Schedule "8" identifies a portion of the works that are specífically
excluded from the description of the Project under this Agreement, the costs associated
with that portion of the works are not eligible.
3.2 Discretion of OMAFRA. Subject to Section 3.1, the eligibility of any items not listed in
Schedule "C" to this Agreement will be determined in accordance with OMAFRA's
policies and guidelines. The final determination of the eligibility of any items claimed is at
the sole discretion of OMAFRA.
3.3 Retention of Receipts The Recipient shall retain all records of payments related to
Eligible Costs including, without limitation, invoices and receipts, for audit purposes and
such supporting documentatÍon must be available to OMAFRA when requested.
3.4 Ineligible Cosfs. Notwithstanding anything else contained herein, the costs that are not
eligible for Financial Assistance pursuant to this Agreement are set out in Part C.2 of
Schedule "C" ("lneligible Costs").
3.5 Deemed ineligible. The Recipient acknowledges that OMAFRA's Fiscal Year ends on
March 31 in each year, and that should a cost not be submitted by the Recipient for
payment of Financial Assistance before March 31 of the year following the fiscal year in
which it was incurred, such cost shall be deemed ineligible for Financial Assistance.
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sEcTroN 4
FINANCIAL ASSISTANCE
4.1 Use of Financial Assisfance. The Financial Assistance is intended for and shall be
used only for Eligible Costs.
4.2 Basis of payout of Fínancial Assistance. The Financial Assistance will be provided
by OMAFRA to the Recipient on the basis set out in Schedule "D".
4.3 Semi-Annual Reporting. The Recipient is required to submit semi-annual Expenditure
Reports to OMAFRA pursuant to Section 6.1 prior to OMAFRA releasing any Financial
Assistance.
4.4 Funds advanced. lf Financial Assistance is provided to the Recipient by OMAFRA prior
to OMAFRA receiving evidence that the associated Eligible Costs have already been
paid by the Recipient, then such Financial Assistance, including all interest earned
thereon, shall be deemed to remain the property of OMAFRA and must be held by the
Recipient in trust for OMAFRA in an interest bearing account pending payment of
Eligible Costs. Without limitation, any payment of Financial Assistance that is made to
the Recipient without the requirement of the Recipient first providing OMAFRA with
either a Progress Report or a Final Report must meet the requirements of this Section.
4.5 Maximum Financlal Assistance. The total amount of Financial Assistance provided to
the Recipient shall in any event be no greater than the Maximum Financial Assistance
figure set out in Schedule "F" hereto.
4.6 Excess tunds. Where actual costs are lower or appear likely to be lower than the total
eligible expenditures, or where additional funding ís secured from other government. sources such that the funds available to the Recipient for the Project (other than the
Financial Assistance) exceed the Maximum FinancialAssistance, the Recipient shall
immediately notify OMAFRA. OMAFRA may, in its sole discretion, adjust the Financial
Assistance on the Project.
4.7 Interdependent Projects. Where implementation of the Project is dependent on
completion of a project by others and the interdependent project is not completed by
others in whole or in paft, OMAFRA may, in its sole discretion, adjust the Financial
Assistance for the Project.
4.8 Recipient not carrying out Project. The Recipient shall immediately notify OMAFRA if
it does not intend to carry out the Project in whole or in part as specified in Schedule "B"
in which case OMAFRA may, in its sole discretion, adjust the Financial Assistance for
the Project.
4.9 New hformation. ln the event of new information, errors, omíssions or other
circumstances affecting the determination of the amount of Financial Assistance under
this Agreement, OMAFRA may, in its sole discretion, adjust the Financial Assistance for
the Project.
4.10 Alternatives to Projecf. lf the Recipient becomes aware of any alternatives to the
Project that are more cost effective (for example, an arealjoint servicing scheme), the
Recipient shall immediately notify OMAFRA, in which case OMAFRA may, in its sole
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discretion, adjust the Financial Assistance. Likewise, if OMAFRA becomes aware of any
alternatives to the Project that are more cost effective, the Recipient will be notified and
OMAFRA may, in its sole discretion, adjust the Financial Assistance.
4.11 GSL The Financial Assistance is based on the net amount of goods and services tax to
be paid by the Recipient pursuant to the Excise Tax Act (Canada), net of any applicable
rebates.
4.12 Withholding payment. OMAFRA may, in its sole discretion, withhold payment of
Financial Assistance where the Recipient is in default in obtaining any necessary
permits, approvals or licenses applicable to the Project or ís in default of compliance with
any provisions of this Agreement or any applicable legislation.
4.13 Insufficient funds provided by the Legislature. lf, in the opinion of the Government of
Ontario, the Legislatíve Assembly of Ontario does not provide sufficient funds to
continue the Financial Assistance for any Fiscal Year during which this Agreement is in
effect, the Government of Ontario may terminate this Agreement in accordance with the
terms specified in Section 15.5 of this Agreement.
SECTION 5
PROJECT AWARD, MANAGEMENT AND COMPLETION
5.1 Recipient fully responsible. The Recipient shall be fully responsible for the
undeftaking, implementation and completion of the Project and shall retain any and all
Consultants reasonably required to underlake a project of the size, scope and
complexity of the Project. Where implementation of the Project is dependent on
completion of a project by others, the Recipient shall be fully responsible for obtaining
any assurances that it may require from others in relation to the implementation of the
Project by the Recipient.
5.2 Government of Ontario not responsíble for implementafion. The Government of
Ontario shall not be responsible in any way whatsoever for the undertaking,
implementation and completion of the Project or any interdependent project of others,
5.3 Government of Ontario not responsible for costs, efc. The Government of Ontario
shall not be responsible for any costs associated with the operation, maintenance and
repair of the Project nor for any claims, proceedíngs or judgments arising from the tender
and bidding process.
5.4 Behaviour of Recipient The Recipient shall at all times carry out the Project in an
economical and businesslike manner, in accordance with this Agreement subject to any
reasonable changes that OMAFRA may agree to or require from time to time in writing.
5.5 Competitive process. The Recipient shall acquire and manage all equipment, services
and supplies required for the Project through a transparent, competitive process that
ensures the best value for funds expended. Municipalities must follow their established
procurement protocol as directed by the Municipal Act. All other Recipients must ensure
that for equipment, services and supplies, the estimated cost of which exceeds
$25,000.00, the Recipient shall obtain at least three written quotes unless OMAFRA
gives prior written approval. The requirement for a competitive process may be waived
with prior written approval by OMAFRA if :
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a) the expeftise the Recipient is purchasing is specialized and is not readily
available; or
b) the Recipient has recently researched the market for a similar purchase and
knows prevailing market costs for the equipment, services or supplies
purchased.
5.6 Competitive tender. Except as otherwise approved in writing by OMAFRA, all portions
of the construction component of the Project (including materials and equipment) shall
be competitively and openly tendered, in the opinion of OMAFRA, to competent
contractors capable of completing the construction component of the Project, and the
Contract must be awarded to the lowest qualified bidder or, where the bid price is not the
sole specified selection criterion, the highest ranked bidder.
5.7 Trade Agreements. lf the Recipient is subject to any provincial or federal trade
agreements to which Ontario is a pady, the Recipient shall comply with the applicable
requirements of such trade agreements. ln particular, and without limitation, if the
Recipient is subject to Annex 502.4 of the Agreement on lnternalTrade, the Recipient
shall comply with all of the applicable requirements of that Annex. ln the event of any
conflict between the requirements of Sections 5.5 and 5.6 of this Agreement and the
requirements of this Section 5.7, the requirements referenced in this Section 5.7 shall
apply.
5.8 Long-term capital management plan. The Recipient shall prepare and update
annually thereafter a long-term capital asset management plan which outlines how the
Recipient intends to meet its financial and other commitments for maintaining the
lnfrastructure on an ongoing basis, including plans to recover the full operating costs
through service charges where appropriate. Upon request, the Recipient shall provide to
OMAFRA a copy of its then current long-term capital management plan.
5.9 Final claims. The Recipient shall submit its final claims with the required
documentatíon for approval, cost reviews, audits and settlement within three (3) months
of completíon of the Project and no later than the Final Report Date or such later date as
is specified in writing by OMAFRA. Upon completion of the cost reviews, audits and
settlement, OMAFRA shall not be obligated to consider any further claims in relation to
the Project. The Recipient shall also submit, upon request by OMAFRA, the required
documentation for approval, cost reviews and audits on an interim basis.
5.10 Commencement of Project. The Recipient shall begin the Project within six (6) months
of the date of this Agreement, failing which this Agreement may be terminated pursuant
to Section 15 unless otherwise approved by the Oversight Committee.
5.11 Contracts. The Recipient shall ensure that all Gontracts:
a) are consistent with this Agreement;
b) do not conflict with this Agreement;
c) incorporate the relevant provisions of this Agreement to the fullest eltent
possible;
d) conform to all policies and procedures issued by the Senior Government for the
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e) are awarded and managed:
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(i) in a way that is transparent, competitive and consistent with value for
money principles; and(ii) in accordance with all applicable policies and procedures issued by the
Government of Ontario;
f) require that the par.ties thereto comply with all applicable legislation; and
g) authorize the Government of Ontario and the Federal Government to collect, use
and distribute information and data gathered by parties, perform audits and
monitor the Project as they see fit.
SECTION 6
REPORTING REQUIREMENTS
6.1 Expenditure Beport. The Recipient shall submit semi-annual reports for the Project to
OMAFRA on or before February 15th and August '1Sth of each Fiscal Year outlining the
current expenditures and projections and the Recipient shallfollow such administrative
procedures as are specified from time to time by OMAFRA.
6.2 Claims Submission. All Claim Submissions shall include the following repofts:
1. Progress Beport. The Recipient shall provide OMAFRA with a report in the form set
out in Schedule "l" ("Progress Report') that shall contain sufficient information to allow
OMAFRA to assess the progress of the Project. The Progress Report shall include:
a) a detailed description of the progress of the Project to the date of the report;
b) particulars of how the Communication Requirements have been implemented or
applied;
c) a ceftificate by a Payment Certifier or the chief financial officer of the Recipient
certifying the percentage of the Project completed;
d) details of any variance from the Project; and
e) any other information respecting the Project that may be requested by OMAFRA.
2. Claim Report. The Recipient shall provide OMAFRA with a repod in the form set out
in Schedule "J" ("Claim Report') on the invoices received and paid for the Project as at
the date of the payment request which shall contain sufficíent information to allow
OMAFRA to assess the eligibility of that portion of the Project for which disbursement is
being requested and the individual Project tasks and Milestones. The Claim Repoft shall
include:
an invoice summary, in the form prescribed by OMAFRA;
a list of the vendors from which the invoices were received;
a)
b)
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c) a description of the type of work performed for each invoice; and
d) when requested, all original invoices and receipts for the Project.
6.3 Final Report. Within three months of the Project becoming Substantially Performed and
no later than the Final Report Date or such later date as is specified in writing by
OMAFRA, the Recipient shall submit a final reporl (the "Final Reporf') for the Project to
OMAFRA in a form satisfactory to OMAFRA and the Recipient shall follow such
administrative procedures as are specified from time to time by OMAFRA. The Final
Report shall include:
a) a detailed description of the Project as completed, including photographs;
b) particulars of how the Communication Requirements have been implemented or
applied;
c) a final unaudited financial statement showing Project expenditures and revenue,
prepared by a qualified person;
d) a certificate by a Payment Certifier or the chief financial officer of the Recipient
certífying that the Project has been Substantially Performed;
e) an invoice summary, in the form prescribed by OMAFRA;
Ð a final cost summary in the form appended as Schedule K hereto;
, g) when requested, all original invoices and receipts for the Project;
h) details of any variance from the Project;
i) details of the benefits and outcomes of the Project; and
j) any other information respecting the Project that may be requested by OMFRA,
including, but not limited to, audited financial statements.
Upon receipt of the Final Report, OMAFRA shall not be obligated to consider any
further claims in relation to the Project.
SECTION 7
RECORDS AND AUDIT
7.1 Separate records. The Recipient shall maintain separate records and documentation
for the Project and keep all records and documentation for six (6) years after the final
settlement of accounts referred to in Section 5.9 of this Agreement. Upon request, the
Recipient shall submit to OMAFRA and any member of the Oversight Committee all
records and documentation relating to the Project including, but not limited to, work
authorizations, invoices, time sheets, payroll records, estimates and actual cost of the
activities carried out pursuant to this Agreement, together with tenders and proposals,
final measurements, payment certificates, change orders, correspondence, memoranda,
contracts and amendments thereto whích shall be maintained in accordance with
Generally Accepted Accounting Principles.
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7.2 Provide records to OMAFRA. The Recipient shall provide to OMAFRA and any
member of the Oversight Committee, upon request and at the Recipient's expense
(including but not limited to photocopy¡ng, electronic media, transportation and postage,
associated staff time, information retrieval and other office expenses), all records and
documentation (including invoice summaries and certified statement of final costs) of the
Recipient and its auditors, contractors, project managers and Consultants relating to the
Project or any other project(s) of the Recipient under the BCF-CC, or any other
provincial program(s), for the purposes of cost reviews, audits and settlement, as may
be required by OMAFRA, of the Project or any other project(s) of the Recipient under the
BCF-CC, or any other provincial program(s). Such material shall be provided in a form
and manner satisfactory to OMAFRA and the Oversight Committee, as applicable.
7.3 External audítor. OMAFRA may require the assistance of an external auditor to carry
out an audit of the material referred to in Sections 7.'l and 7.2 of this Agreement. lf so,
the Recipient shall, upon request, retain an external auditor acceptable to OMAFRA at
the Recipient's sole expense. The Recipient shall ensure that any auditor who conducts
an audit pursuant to this section of the Agreement or otherwise, provides a copy of the
audit report to OMAFRA for its consideration at the same time that the audit report is
given to the Recipient.
7.4 Audítor General of Canada. The Auditor General of Canada, may, at the Auditor
General's of Canada's cost, after consultation with Ontario, conduct an inquiry under the
authority of Subsection 7 .1 (1 ) of the Auditor General Act in relation to the use of f unds
under the agreement. For the purposes of facilitating such inquiry, the Recipient shall:
a) be required to appoint Ontario as its agent for the purpose of any inquiry undertaken
by the Auditor General of Canada with respect to the use of funds under this
Agreement;
b) release to Ontario upon request and in a timely manner, for the purpose of releasing
to the Auditor General of Canada: all records held by the Recipient, or by agents or
contractors of the Recipient, relatíng to this Agreement and the use of funds; and
such further information and explanations as the Auditor General, or anyone acting
on behalf of the Auditor General may request relating to any part of this Agreement
of the use of funds.
7.5 Inlormation. The Recipient shall supply to OMAFRA, upon request, such information in
respect of the Project and its results including without limitation all contracts and
agreements related to the Project and all plans and specifications related to the Project,
as OMAFRA may require. The Government of Ontario and the Federal Government,
their respective agents and employees, including the Ontario Provincial Auditor's Offíce,
shall be allowed aocess to the Recipient's premises and staff and to the Project site at all
reasonable times to (i) inspect the progress and monitor the Project; (ii) perform cost
reviews and audits on the Project; and (iii) confirm the results of the Project in terms of
resolving the infrastructure problems that cause an immediate and serious problem for
human health or the environment.
7.6 Information condition precedent for payment. lÍ, in the opinion of OMAFRA, any of
the information requirements of this Article are not met, OMAFRA may, in its sole
discretion, require the information as a condition precedent to any payment in relation to
the Project or any other project(s) of the Recipient under the BCF-CC, or any other
provincial program(s) (either current or future). ln addition, OMAFRA may, in its sole
discretion, adjust the Financial Assistance for the Project.
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SECTION 8
OVERPAYMENT
8.1 Allowable Financial Assistance. Funds advanced to the Recipient prior to settlement
in accordance with Section 5.9 of this Agreement shall not be construed as a final
determination of the amount of Financial Assistance applicable to the Project. Upon
conducting a final cost review or audit of the Project, OMAFRA will determine the final
amount of FinancialAssistance on the Project (the "Allowable Financial Assistance").
The Recipient agrees to repay to OMAFRA, upon receipt of a written demand and within
the period specified by OMAFRA, that portion of the total of the funds advanced that
exceeds the Allowable FinancialAssistance applicable to the Project, as determined by
OMAFRA, as well as any funds used for a purpose other than that stated in the terms of
this Agreement, as determined by OMAFRA.
8.2 Deduction of overpayment. OMAFRA may deduct any overpayment of Financial
Assistance pursuant to Section 8.1 made on the Project from financial assistance
payable on any other project(s) of the Recipient under the BCF-CC or any other
provincial program(s).(either current or future). Any overpayment made on any other
project(s) of the Recipient under the BCF-CC or any other provincial program(s) (either
current or future) may in turn be deducted from Financial Assistance payable on the
Project.
8.3 Interest on overpayment. OMAFRA reserves the right to demand interest on any
overpayment of Financial Assistance owing by the Recipient under the terms of this
Agreement at the then current interest rate charged by the Government of Ontario on
accounts receivable. The Recipient shall pay the amount of interest owing upon receipt
of a written demand and within the period specified by OMAFRA.
SECTION 9', ,NSURAN.E AND BoNDTNG
9.1 Insurance. The Recipient represents and warrants that it has, and shall maintain in full
force and effect for the term of the Agreement, at its own cost and expense, with insurers
having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary
and appropriate insurance that a prudent person carrying out a project similar to the
Project would maintain; including commercial general liability insurance on an
occurrence basis for third pafty bodily injury, personal injury and property damage, to an
inclusive limit of not less than five million dollars ($5,000,000.00) per occurrence. The
commercial general liability insurance policy shall include the following:
(¡) the lndemnified Parties as additional insureds with respect to liability
arising in the course of performance of the Recipient's obligations under,
or othenruise in connection with, the Agreement;
(ii) a cross liability clause;
(ii¡) contractual liability coverage; and
(vii) a 30 day written notice of cancellation, termination or material change.
9.2 Prool of lnsurance. The Recipient shall provide OMFRA with certifícates of insurance,
or other proof as may be requested by OMAFRA, that confirms the insurance coverage
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as provided for in Section 9.1. Upon the request of OMAFRA, the Recipient shall make
available to OMAFRA a copy of each insurance policy.
9.3 Bonding. The Recipient shall put in effect and maintain in full force and effect or cause
to be put into effect and maintained in full force and effect during the term of this
Agreement:
a) a peÍormance bond in the amount of 100% of the contract price for any
construction Contract related to the Project and which is for an amount greater
than $150,000.00 covering the performance of that construction Contract and the
correction of any deficiencies; and
b) a labour and material payment bond in the amount of 50% of the contract price
for any construction Contract related to the Project and which is for an amount
greater than $150,000.00 covering the payment for labour, material or both.
SECTION 1O
INDEMNITY
10.1 Indemnified Parties not liable. ln no event shall the lndemnified Parties be liable for:
a) any bodily injury, death or property damage to the Recipient, its employees,
agents, or Consultants or for any claim, demand or action by any third party
against the Recipient, its employees, agents, or Consultants, arising out of or in
any way related to the Canada-Ontario Building Canada Fund Communities
Component Agreement or this Agreement or the Project; nor
b) any incidental, indirect, special or consequential damages, or any loss of use,
revenue or profit to the Recipient, its employees, agents, or Consultants arising
out of or in any way related to the Canada-Ontario Building Canada Fund
Communities Component Agreement or this Agreement or the Project.
10.2 Recipient to indemnify. The Recipient agrees to indemnify and hold harmless the
lndemnified Parties from and against all suits, judgments, claims, demands, expenses,
actions, causes of action and losses (including, without limitation, reasonable legal
expenses and any claim for lien made pursuant to the Construction Lien Act (Ontario)
and for any and all liability for damages to property and injury to persons (including
death) which the lndemnified Parties may incur, otherwise than by reason of their own
negligence or wilful misconduct, as a result of or arising out of or in relation to: (a) the
pedormance of this Agreement or any breach of the terms of this Agreement by the
Recipient, its officers, servants, employees and agents, or by a third party, and any of its
officers, employees, servants or agents; (b) the ongoing operation, maintenance and
repair of the infrastructure resulting from the Project; or (c) any omission or other wilful or
negligent act of the Recípient, a third party, their respective employees, officers,
servants or agents.
10.3 Further lndemnity. The Recipient further agrees to indemnify and hold harmless the
lndemnified Parties, for any incidental, indÍrect, special or consequential damages, or any
loss of use, revenue or profit, which the lndemnified Parties may incur, otherwise than by
reason of their own negligence or wilful misconduct, as a result of or arising out of or in
relation to: (a) the performance of this Agreement or any breach of the terms of this
Agreement by the Recipient, its officers, servants, employees and agents, or by a third
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party, and any of its officers, employees, servants or agents; (b) the ongoing operation,
maintenance and repair of the infrastructure resulting from the Project; or: (c) any omission
or other wilful or negligent act of the Recipient, a third party, their respective employees,
officers, servants or agents.
SECTION 11
TRANSFER AND OPERATION OF INFRASTRUCTURE
11.1 Transfer of ownershþ. Unless othen¡rise agreed to by the Senior Government, the
Recipient will retain title to, and ownership of, the lnfrastructure resulting from the Project
for at least ten (10) years after the Project's completion.
11.2 Repaymenf, ln the event that at any time within ten (10) years from the date of
completion of the Project, the Recipient sells, leases, encumbers or othenruise disposes
of, directly or indirectly, any asset constructed, rehabilitated or improved, in whole or in
paft, with the Financial Assistance contributed under the terms of this Agreement, other
than to Canada, Ontario, a Local Government, or a Crown corporation of Ontario that is
the latter's agent for the purpose of implementing this Agreement, the Recipient hereby
undertakes to repay the Senior Government, on demand, a proportionate amount of the
Financial Assistance, as follows:
Where Project asset is sold, leased, encumbered
or disoosed of:
Repayment of contribution
lin current doltars)
Within 2 Years after Proiect completion 100%
Between 2 and 5 Years after Proiect comoletion 55"/"
Between 5 and 10 Years after Proiect comoletion 10%
10 Years after Proiect completion o%
11.3 Notíce. At any time during the ten (10) years following the date of completion of the
''Project, the Recipient agrees to notify OMAFRA in writing of any transaction triggering
the above-mentioned repayment, at least one hundred eighty (180) days in advance.
11.4 Deduction from Financial Assistance. OMAFRA may deduct the amount of
FinancialAssistance to be repaid under Section 11.2trom Financial Assistance payable
on any other project(s) of the Recipient under the BCF-CC or any other provincial
program(s) (either current or future).
11.5 Revenue from Assets. Ihe Recipient must identify to OMAFRA when a Project asset
generates revenues that exceed its costs, including operating costs, alternative financing
partnerships or public private partnerships costs and provisions for future life cycle costs
and where the intent of revenue generation was not identified in the application. The
Recipient must pay OMAFRA, upon request, that proportion of excess, that is the same
percentage proportion as Canada's and Ontario's contribution was to the total cost of the
Asset. This obligation will apply only to the first ten (10) complete Fiscal Years following
the completion date of the Project.
11.6 lnfrastructure Operation. The lnfrastructure established with the Financial Assistance
from OMAFRA shall be used, maintained and operated for a period of at least one half of
the expected useful life of the asset after the completion of the Project as set out in
Schedule "F'. Any contravention of this provision shall give OMAFRA the right to adjust
the Financial Assistance.
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SECTION 12
CONFLICT OF INTEREST AND CONFIDENTIALITY
12.1 No conflict oÍ interesf. The Recípient and its Consultants and any of their respective
advisors, paftners, directors, officers, employees, agents and volunteers shall not
engage in any activity or provide any services where such activity or the provision of
such services creates a conflict of interest (actually or potentially in the sole opinion of
OMAFRA) with the provision of services under this Agreement. The Recipient
acknowledges and agrees that it shall be a confÍict of interest for it to use confidential
information of Her Majesty the Queen in right of Ontario that is relevant to the Project or
otherwise where OMAFRA has not expressly authorized such use in writing. For greater
ceftainty, and without limiting the generality of the foregoing, a conflict of interest
includes a situation where anyone associated with the Recipient is able to benefit
financially from the Project or where such a person owns or has an interest in an
organization that is carrying out work related to the Project.
12.2 Disclose potentíal conflict of ínterest. The Recipient shall disclose to OMAFRA
without delay any actual or potential situation that may be reasonably interpreted as
either a conflict of interest or a potential conflict of interest.
12.3 Freedom of Information and Protection of Prívacy Act. The Recipient acknowledges
that Government of Ontario is bound by the provisions of the Freedom of lnformation
and Protection of Privacy Acl R.S.O. 1990, c. F.31, as amended.
SECTION 13
COMMUNICATION AND RECOGNITION
13.1 Licensed Marks. The Recipient acknowledges that Her Majesty the Queen in right of
Canada and Her Majesty the Queen in right of Ontario are, will be or may be the owner
of certain distinguishíng marks comprised of designs, trademarks and official marks
which have come or will come to be associated with BCF-CC (all such current and future
marks, being the "Licensed Marks").
13.2 Acknowledgement in advertising and publicity. The Recipient agrees to
acknowledge the Financial Assistance of the Senior Government to the Project in all
advertising and publicity relating to the Project and in any construction signs and in any
temporary or permanent tributes to Project donors by adhering to the Communications
Requirements.
13.3 Use of Licensed Marks. ln consideration of receiving the Financial Assistance, the
Recipient agrees to use the Licensed Marks as follows:
a) the Recipient agrees to strictly use the Licensed Marks only as prescribed by the
Communications Requirements and not to use any other mark or trademark in
combination with any of the Licensed Marks without the prior written approval of
the BCF-CC Management Committee. The Recípient agrees that it will not alter,
modify, dilute or othenruise misuse the Licensed Marks;
b) the Recipient agrees to submit to the BCF-CC Joint Secretariat copies of any
advertisements or promotional materials containing the Licensed Marks for
approval prior to any use thereof and to remove therefrom either any reference to
the Licensed Marks or any element that the BCF-CC Joint Secretariat may from
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time to time upon reasonable notice designate;
c) the Recipient agrees that it will not state or imply, directly or indirectly, that the
Recipient or the Recipient's activities, other than those permitted by this
Agreement, are supported, endorsed, or sponsored by the BCF-CC Joint
Secretariat and upon the direction of the BCF-CC Joint Secretariat express
disclaimers to that effect; and
d) the Recipient agrees to promptly inform the BCF-CC Joint Secretariat of any
suspected infringement of any Licensed Marks by a third party.
13.4 Cease using Licensed Marks. Whether or not the Recipient is in breach of this
Agreement, forthwith upon any receipt by the Recipient of a written direction from the
BCF-CC Joint Secretariat, the Recipient shall cease using the Licensed Marks, and
without limiting the generality of the foregoing, will remove all signage and remove from
circulation any use or reference to the Licensed Marks.
13.5 lndemníty. The Recipient hereby indemnifies the lndemnified Parties against any and
all claims for death, illness, personal injury, property damage, improper business
practices, or loss of any kind where such claims are in whole or in part premised upon
the Recipient's Lise of the Lícensed Marks.
SECTION 14
COVENANTS, REPRESENTATIONS AND WARRANTIES
14.1 Covenants, representations and warranties. The Recipient covenants, represents
and warrants to the Government of Ontario that:
a) it is conducting and shall conduct its business ín compliance with all applicable
federal, provincial and municipal laws, and all rules, regulations, by-laws, notices,
orders and approvals;
b) it is conducting and shall conduct its business in compliance with allfederal
requÍrements as outlined in Schedule "E;"
c) it has authority and any necessary approvalto enter into this Agreement and to
carry out its terms;
d) it has or will apply for all permits, approvals, and licenses which are required in
order to carry out the Project includíng, but not limited to, any approvals lawfully
required under lhe Planning Act (Ontario), the Building Code Act, 1992 (Ontario),
the Highway Traffic Act (Ontario), the Public Transportation and Highway
lmprovemenf Acf (Ontario), the BridgesAcf (Ontario) and the Environmental Laws;
e) it validly exists as a legal entity with full power to perform and obserue all of the
terms and conditions of this Agreement;
f) where applicable, it has passed by-laws required to undertake the Project;
g) it is now and will continue to be compliant with all Environmental Laws;
h) it owns or has a long-term lease (inclusive of any renewals) for the lands on
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which the lnfrastructure is or will be located that expires no earlier than ten (10)
years following Project completion;
i) provided that the Recipient is not a municipality or a Crown Agency,
A. it is not a non-resident of Canada within the meaning of the lncome Tax Act
(Canada);
B. is either a corporation, a paftnership or a sole proprietorship validly in
existence; and
C. is registered and qualified to do business wherever necessary to carry out
the Project;
j) it has the experience, financial health and ability to carry out this Project;
k) if the Recipient is a Local Government or a Crown Agency, it has the requisite legislative
authority to carry out the Project;
l) other than the Financial Assidtance being provided pursuant to this Agreement,
the Recipient has not and will not use any funds received from Her Majesty the
Queen in right of Ontario or a Crown Agency towards any aspect of the Project.
Notwithstanding the foregoing, the Recipient may use funds received from the
Norlhern Ontario Heritage Fund for the purposes of carrying out the Project; and
m) all information provided during the BCF-CC application process remains true,
correct and complete in every respect except as set out to the contrary herein.
n) all Third Parties will be required to comply with all of the same.
14.2 Representations and warrantíes true condition precedent for paymenf. Upon
request, the Recipient shall provide OMAFRA with proof of the matters referred to in this
Afticle. lt is a condition precedent to any payment under this Agreement that the
representations and warranties under this Section are true at the time of payment and
that the Recipient ís not in default of compliance with any terms of this Agreement.
Where this is not the case, OMAFRA may, in its sole discretion, adjust the Financial
Assistance for the Project.
sEcTroN 15
DEFAULT, ENFORCEMENT AND TERMINATION
15.1 Event of Default. Each and every one of the following events is an "Event of Defaulf':
a) if in the opinion of the Government of Ontario, the Recipient fails to conform or
comply with any term or covenant contained in this Agreement to be pedormed or
complied with by the Recipient;
b) if in the opinion of the Government of Ontario any representation or warranty
made by the Recipient in this Agreement or any certificate delivered to the
Government of Ontario pursuant hereto shall be materially untrue in any respect;
c) if an order shall be made or an effective resolution passed for the winding up, or
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liquidation or dissolution of the Recipient or the Recipient is otherwise dissolved
or ceases to carry on its operation;
d) if the Recipient uses any of the Financial Assistance for a purpose not authorized
by this Agreement without the prior written consent of the Government of Ontario;
e) if the Recipient admits in writing its inability to pay its debts generally as they
become due, voluntarily suspends transactions of its usual business, becomes
insolvent, bankrupt, makes an assignment for the benefit of its creditors, or a
receiver or manager, court appointed or othen¡uise, is appointed for its assets or if
the Recipient takes the benefit of any statute from time to time in force relating to
bankrupts or insolvent debtors;
f) if in the opinion of the Government of Ontario a material adverse change occurs
such that the viability of the Recipient as a going eoncern is threatened in the
opinion of the Government of Ontario, acting reasonably;
g) if in the opinion of the Government of Ontario the Recipient ceases to operate;
h) if the Recipient fails to begin the Project within six (6) months after the date of this
Agreement, or, in the opinion of the Government of Ontario, the Recipient has
failed to proceed diligently with the Project or abandons the Project in whole or in
part, or the Recipient is otherwise in default in carrying out any of the terms,
conditions or obligations of this Agreement, except where such failure is due to
causes which, in the opinion of the Government of Ontario are beyond the control
of the Recipient;
i) ¡f the Recipient has submitted false or misleading information to OMAFRA; or
j) the Recipient and/or any of its Consultants ancl/or any of their respective
advisors, partners, directors, officers, employees, agents and volunteers has
breached the requirements of Section 12 (Conflict of lnterest and Confídentiality).
15.2 Waiver. OMAFRA may, at any time, waive any Event of Default which may have
occurred provided that no such waiver shall extend to, or be taken in any manner
whatsoever to affect, any subsequent Event of Default or the right to remedies resulting
therefrom, and that no such waiver shall be, or shall be deemed to constitute, a waiver of
such Event of Default unless such waiver is in writing from OMAFRA.
15.3 Remedies on detault. Notwithstanding any other rights which the Government of
Ontario may have under this Agreement, if an Event of Default has occurred, the
Government of Ontario shall have the following remedies provided only that in the case
of an Event of Default which, in the opinion of OMAFRA in its sole discretion, is curable,
OMAFRA has first given written notice of the Event of Default to the Recipient and the
Recipient has failed to correct the Event of Default within 30 days or such period of time
as OMAFRA may consent to in writing:
a) OMAFRA shall have no further obligation to provide any Financial Assistance for
the Project;
b) the Government of Ontario may, at its option, terminate this Agreement and
OMAFRA may, in íts sole discrelion, adjust the Financial Assistance. The total
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amount of Financial Assistance shall be immediately due and payable by the
Recipient and bear interest at the then-current interest rate charged by the
Government of Ontario on accounts receivable; and
c) the Government of Ontario may avail itself of any of its legal remedies that it may
deem appropríate.
15.4 AddÍtlonal remedies. ln addition to the remedies described in Section 15.3, the
Government of Ontario may commence such legal action or proceedings as it, in its sole
discretion, may deem expedient, without any additional notice under this Agreement.
The rights and remedies of the Government of Ontario hereunder are cumulative and in
addition to, and not in substitution for, all other rights or remedies otherwise available to
the Government of Ontario.
15.5 Terminatíon wíthout cause. Notwithstanding anything else contained herein, the
Government of Ontario reserves the right to terminate this Agreement without cause
upon such conditions as the Government of Ontario may require, with a minimum of
seven (7) days written notice to the Recipient. lf the Government of Ontario terminates
this Agreement prior to its expiration, the Government of Ontario, subject to all of the
Government of Ontario's rights under this Agreement, including, without limitation,
OMAFRA's right to adjust the Financial Assistance prior to its expiration, shall only be
responsible for the payment of Financial Assistance on the portion of the Project
completed and Eligible Costs already incurred and paid at the time of such termination
provided that the Recipient provides a repoft to OMAFRA that meets the requirements of
a Progress Reporl. Such report must be received by OMAFRA within three (3) months
of notice of termination being given to the Recipient pursuant to this Section.
sEcTroN 16
NOTICE
l6.l Notice. Any demand, notice or communication to be made or given hereunder shall be
in writing and may be made or given by personal delivery or mailed by first class
registered mail, postage prepaid or by transmittal by facsimile, telecopy, email or other
electronic means of communication addressed to the respective parties as follows at the
addresses set out in Schedule "F'attached hereto or to such other person, address,
facsimile number, telecopy number or email address as either party may from time to
time notify the other in accordance with this Section. Any demand, notice or
communication made or given by personal delivery shall be conclusively deemed to
have been given on the day of actual delivery thereof. Any demand, notice or
communication made or given by facsimile, email or other electronic means of
communication, if made or given at a time when it would be received by the Recipient
during its normal business hours on a Business Day, shall be deemed to be received at
the time it is sent; otherwise, such electronic communication shall be deemed to be
received on the first Business Day following the transmittalthereof. Any demand, notice
or communication mailed by registered mail shall be deemed to have been received on
the third Business Day following the day on which it was mailed.
16.2 Representatives. The indivíduals identified pursuant to Section 16.1 above will, in the
first instance, act as the Government of Ontario's or the Recipient's, as the case may be,
representative for the purpose of implementing this Agreement.
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sEcïoN r7
MISCELLANEOUS
17.1 Terms binding. The Recipient shall take all reasonable measures to ensure that its
officers, directors, partners, employees, agents and the Consultant shall be bound to
observe all of the terms and conditions of this Agreement, including, but not limited to all
covenants, representations and warranties set out herein. The Recipient shall include in
all of its Contract(s) terms and conditions similar to and not less favourable to the
Government of Ontario than the terms and conditions of this Agreement to the extent
that they are applicable to the work subcontracted, including but not limited to the
requirements of Section 7.4 o'Í this Agreement.
17.2 Time is of the essence. ln the performance and observance of the terms and
conditions of this Agreement, time is of the essence and no extension or variation of this
Agreement shall operate as a waiver of this provision. The Government of Ontario shall
not be liable for any liquidated damages as a result of working days extensions.
17.3 Successors and assigns. This Agreement shall ensure to the benefit of and be binding
upon the parties hereto and their respective heirs, executors, administrators, successors
and permitted assigns.
17.4 Severability. The validity or enforceability of any provision of this Agreement shall not
affect the validiÇ or enforceability of any other provisions hereof and such invalid or
unenforceable provisions shall be deemed to be severable.
17.5 No waÍver. The failure by the Government of Ontario to insist in one or more instances
on performance by the Recipient of any of the terms or conditions of this Agreement
shall not be construed as a waiver of the Government of Ontarío's right to require further
performance of any such terms or conditions, and the obligations of the Recipient with
respect to such performance shall continue in full force and effect.
17.6 Division of Agreement. fhe division of this Agreement into schedules, articles,
sections, clauses, paragraphs and the insertion of headings are for the convenience of
reference only and shall not affect the construction or interpretation of this Agreement.
17.7 Governing law. This Agreement shall be governed by and construed in accordance
with the laws of the Province of Ontario and the laws of Canada applicable in Ontario.
17.8 Survival. The following schedules, sections and provisions of this Agreement shall
survive the expiration or early termination hereof: Section 4 (Financial Assistance),
Section 6 (Reporting Requirements), Section 7 (Records and Audit), Section 8
(Overpayment), Section 10 (lndemnity), Section 11 (Transfer and Operation of
lnfrastructure), Section 12 (Conflict of lnterest and ConfidentialiÇ), Section 13
(Communications and Recognition), Section 14 (Covenants, Representations and
Warranties), Section 15 (Default, Enforcement and Termination), Section 5.8 (Long-term
capital management plan) and Section 17.11 (lnterest) of Schedule "4"; Schedule "E";
Schedule "F" (useful life of Project lnfrastructure); and Schedule "G" (the Recipient's
obligation to maintain a permanent plaque in cases where it is necessary to install a
permanent plaque).
17"9 No assignment. This Agreement shall not be assigned by the Recipient. The
Government of Ontario may assign this Agreement on written notice to the Recipient.
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17.10 No Amendment This Agreement shall not be varied or amended except by a
document in writing, dated and signed on behalf of the Province and the Recipient.
17.11 Interest. OMAFRA reserves the right to demand interest on any repayment of Financial
Assistance owing by the Recipient under the terms of this Agreement at the then-current
interest rate charged by the Government of Ontario on accounts receivable. The
Recipient shall pay the amount of interest owing upon receipt of a written demand and
within the period specified by OMAFRA.
17.12 Ministry and Becipient independent. Nothing in this Agreement shall be deemed to
constitute the Recipient an employee, servant, agent, partner of or in joint venture with
the Government of Ontario for any purpose whatsoever.
17.13 Recípient cannot represent the Seníor Governmenf. The provision of Financial
Assistance to the Recipient pursuant to this Agreement is for the sole purpose of, and is
limited to, carrying out the Project. The Recipient warrants and agrees that under no
circumstances shall it enter into any contract or commitment in the name of or on behalf
of the Government of Ontario and/or the Federal Government. The Recipient
acknowledges and agrees that it is not by the terms of this Agreement or otherwise,
granted any right or authority to assume or create any obligation or responsibility,
express or implied, on behalf of or in the name of the Government of Ontario and/or the
Federal Government, to act as an agent of the Government of Ontario and/or the
Federal Government, or to bind the Government of Ontario and/or the Federal
Government in any manner whatsoever other than as specifically provided in this
Agreement.
17.14 Consultanfs. The Government of Ontario acknowledges that, in connection with
carrying out the Project, the Recipient may engage one or more Consultants. The
Government of Ontario acknowledges and agrees that the Recipient shall have the sole
authority and responsibility for such employees, agents or Consultants, including their
hiring and termination. The Recipient acknowledges and agrees that the Recipient shall
be responsible for all acts and actions of the Recipient's employees, agents and
Consultants and that all such acts and actions shall be treated as actions of the
Recipient for the purposes of this Agreement.
17.15 Lobbyists and Agent Fees. The Recipient warrants that any person hired, for
payment, or to speak or correspond with any employee or other person representing the
Recipient, concerning any matter relating to the contribution under this Agreement or
any benefit hereunder and who is required pursuant to the Lobbying Act, as amended, is
registered pursuant to that Act. The Recipient also warrants that it has not and nor will it
make a payment or other compensation to any legal entity that is contingent upon or is
calculated upon the contribution hereunder or negotiating the whole or any part of the
terms of this Agreement.
17.16 Cooperation. The Government of Ontario and the Recipient agree to cooperate with
one another and will be frank, candid and timely when dealing with one another and will
endeavour to facilitate the implementation of this Agreement.
17.17 Data. The Recipient agrees that the Government of Ontario may, in its sole discretion,
gather and compile information and data required under this Agreement and disclose
such information and data to the Federal Government.
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17.18 Príority. Where there is a conflict between one or more of the schedules of this
Agreement, the following order of priority shall apply: Schedule "It'', Schedule "C",
Schedule "B'and all other schedules.
. END OF GENERAL TERMS AND CONDITIONS -
File# 23009
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SCHEDULE "B"
DESCRIPTION OF THE PROJECT
BCF.CC FILE #23009 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
WORK DESCRIPTION:
The Municipality of Bayham proposes upgrades to the water distribution system that provides
services to two villages within the Municipality. The renewal of the water distribution system is
limited to the villages of Port Burwell and Vienna and the mains that loop the two areas
together. This is the local portion of the distribution system and is fully contained within the
municipality's borders. The remainder of the distribution system crosses three neighbouring
municipalities and is not a part of this project. Specifically, the project will replace service
saddles, valves, curb stops and hydrants, along with the associated road and landscaping
restoration.
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SCHEDULE "C"
ELIGIBLE AND INELIGIBLE COSTS
ELIGIBLE COSTS
C.l. Subject to Section C.2, Eligible Costs will be all direct costs which are in OMAFRA's
opinion properly and reasonably incurred and paid by the Recipient for an eligible
investment under a contract for goods or seruices necessary for the implementation of
the Project. Eligible Costs will include only the following:
a) the capital costs of acquiring, constructing or renovating a tangible capital asset, as
defined and determined according to Generally Accepted Accounting Principles;
b) the costs of joint communication activities (press releases, press conferences,
. translation, etc.) and road signage recognition as described in SchedLrle "G";
c) all pfanning (including plans and specifications) and assessment costs such as the
costs of environmental planning, surveying, engineering, architectural supervision,
testing and management consulting services, to a maximum of 15"/" of total eligible
costs or 15% oÍ the federal contribution, whichever is less;
d) the costs of engineering and environmental reviews, including environmental
assessments and follow-up programs as defined in the Canadian Environmental
Assessment Act and the costs of remedial activities, mitigation measures and follow-
up identified in any environmental assessment;
e) the costs of Project-related signage, lighting, Project markings and utility adjustments;
f) costs of First Nations consultation process;
g) the costs of developing and implementing innovative techniques for carrying out the
Project;
h) Recipient audit and evaluation costs as specified in this Agreement;
i) other costs that, in the sole opinion of OMAFRA, are considered to be direct and
necessary for the successful implementation of the Project and have been approved
in writing prior to being incurred; and
j) for Collaborative Projects the costs of planning, developing, and implementing:
(i) studies, strategies, or systems related to infrastructure integrated asset
management, which may include software acquisition and implementation;
(ii) studies, strategies, or systems related to infrastructure demand management;
(¡i¡) feasibility studies for specific infrastructure Projects which at the time of the
study are not being actively considered for funding under the BCF-CC;
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(iv) training directly related to an eligible subcategory; and
(v) provincial long{erm infrastructureplans.
Collaborative Project costs may include incremental training, travel, salaries and
other employee benefits of employees of the recipient directly engaged in these
activities, as well as the costs of adapting methodologies and technologies, software
acquisition and implementation, or other costs that are direct and necessary for the
successful implementation of a Project and that have been approved in advance,
and in writing, by the Oversight Committee.
C.2. INELIGIBLE COSTS
ïhe following costs are ineligible for Financial Assistance:
a) costs incurred before February 13,2009;
b) costs incurred after the Project completion date;
c) the cost of developing a business case or proposal for funding;
d) the cost of purchasing land and associated real estate and other fees;
e) financing charges and interest payments on loans;
f) leasing land, buildings, equipment and other facilities;
g) general repairs and maintenance of a Project work and related structures,
unless they are part of a larger capital expansion Project;
h) seruices or works normally provided by the Recipient, incurred in the course of
implementation of the Project, except those specified as eligible costs;
the cost of any goods and services received through donations or in kind;
employee wages and benefits, overhead costs or other direct or indirect
operating, maintenance and admínistrative costs incurred by the Recipient, and
more specifically costs relating to services delivered directly by permanent
employees of the Recipient, or of a Crown corporation or corporation owned
and controlled by the Recipient except as per Section 8.1 j) and k) above or in
cases where the Recipient can demonstrate value for money and that the costs
are incremental;
provincial sales tax and Goods and Services Tax, for which the recipient is
eligible for a rebate, and any other costs elígible for rebates;
costs associated with that portion of the works identified in Schedule "8" as
being specifically excluded from the Project; and
i)
i)
k)
m) legalfees.
Page 26 of 37
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BCF-CC Contribution Agreement for I nfrastructure F rojects
SCHEDULE "D"
FINANCIAL ASSISTANCE
'File# 23009
Total Eligible Costs: $2,162,845
Federal Maximum FinancialAssistance: $720,948
Ontario Maximum FinancialAssistance: $720,948
Maximum Financial Assistance: $1,441,896
OMAFRA will hold back 1O% of the Maximum Financial Assistance, the release of which shall
be contingent on submission of the Recipient's Final Report detailing the progress and status of
the Project and substantiating that the Project has been Substantially Performed. Such report
must contain the information required in the Final Repoft as set out in Section 6.3 of Schedule
"A" of this Agreement. OMAFRA is not obligated to pay interest on the holdback or any other
payments under this Agreement.
MINISTRY COLLABOBATES WITH CLIENT ON AN APPROPRIATE PROJECT SCHEDULE
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EC F-CC Contribution Ag reement fo r I nf rastru ct ure P rojects File# 23009
SCHEDULE "Ê''
FEDERAL REQUIREMENTS
OMAFRA and the Recipient agree to the following Federal Requirements:
1. The Recipient acknowledges and agrees that the amount of Financial Assistance being
provided by OMAFRA is dependent on the Government of Ontario receiving funds for the
Project from the Federal Government. Should the Government of Ontario not receive the
funds it expects to receive in relation to the Project from the Federal Government, OMAFRA
may, in its sole discretion, adjust the Financial Assistance being provided to the Recipient
pursuant to this Agreement (including, without limitation, requiring repayment of Financial
Assistance already paid to the Recipient).
2. The Recipient shall indemnify and hold harmless Canada, its officers, servants, employees
or agents, from and against all claims and demands, loss, damages, costs, expenses,
actions, suits or other proceedings by whomsoever made, sustained, brought, prosecuted,
threatened to be brought or prosecuted in any manner, based upon, occasioned by any
injury to persons, damage to or loss or destruction of propefty, economic loss or
infringement of rights caused by or arising directly or indirectly from:
a) the Project or the System;
b) the performance of this Agreement or the breach of any term or condition of this
Agreement by the Recipient, its officers, employees and agents, or by a third party, its
officers, employees or agents;
c) any omission or other willful or negligent act of the Recipient, its employees, officers
or agents;
Except to the extent to which such claims and demands, losses costs, damages, actions,
suits or other proceedings relate to the act or negligence of an officer, employee or agent of
Canada in the performance of his or her duties.
3. The Recipient fuñher agrees to indemnify and hold the Federal Government, its directors,
officers, employees and agents, for any incidental, indirect, special or consequential
damages, or any loss of use, revenue or profit, which the Federal Government, its directors,
officers, employees and agents may incur, othenruise than by reason of their own negligence
or wilful misconduct, as a result of or arising out of or in relation to any breach by the
Recipient of the terms of this Agreement, or the Recipient's own negligence or wilful
misconduct.
4. The Recipient acknowledges that the provisions of the Access to lnformation Act (Canada)
and the Privacy Act (Canada) and regulations thereunder bind Her Majesty the Queen in
rÍght of Canada.
5. The Recipient acknowledges that the Federal Government is or will be the owner of ceftain
distinguishing marks comprised of designs, trademarks and official marks in relation to BCF-
CC (the "Federal Licensed Marks") and the Recipient is subject to the requirements of
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BCF-CC Cont ribution Ag reem ent for I nf rastructure P roj ects File# 23009
Section 13 (Communication and Recognition) of this Agreement, with appropriate changes,
in relation to the Federal Licensed Marks.
6. No member of the House of Commons or of the Senate of Canada shall be admitted to any
share or part of any contract, agreement or commission made pursuant to this Agreement or
to any benefit arising therefrom.
7. Notwithstanding any provisions of this Agreement, all obligations of Canada incurred by
virtue of this Agreement shall be subject to the Financial Administration Act (Canada).
8. All of the provisions of this Schedule "E" shall survive the expiration or early termination of
this Agreement.
9. Pursuant to the requirements of the Canadian Environmental Assessment Act, the Recipient
will follow the general environmental mitigation measures outlined in the document entitled
"Screening under the Canadian Environmental Assessment Act" and any Project-specific
environmental mitigation measures as communicated to the Recipient by the Federal
Government.
10. The Recipient acknowledges and agrees that the Federal Government may, in its sole
discretion, exercise OMAFRA's right to monitor the Project, peform audits and/or gather
data pursuant to the terms and conditions of this Agreement.
11. The Recipient warrants that:
a) it has not, nor has any person on its behalf, paid or provided or agree to pay or
provide, to any person, directly or indirectly, a commission, contingency fee or any
other consideration (whether monetary or otherwise) that is dependant upon the
execution of the Agreement or the person arranging a meeting with any Public Office
Holder as defined in the Lobbying Act;
b) it will not, during the term of this Agreement, pay or provide or agree to pay or
provide to any person, directly or indirectly, a commission, contingency fee or any
other consideration (whether monetary or otheruvise) that is dependant upon the
person arranging a meeting with any Public Office Holder;
c) any person who, for consideration, directly or indirectly, communicated with or
arranged a meeting with any Public Office Holder, in respect of any aspect of this
Agreement, prior to the execution of the Agreement, was in Qompliance with all
requirements of the Act;
d) any person who, for consideration, directly or indirectly, during the term of this
Agreement and in respect of any aspect of this Agreement, communicates with or
arranges a meeting with any Public office Holder will be in compliance with all
requirements of the Act; and
e) at all relevant time the Recipient has been, is and will remain in compliance with the
Act.
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BCF-CC Contribution Agreement for Infrastructure Projects File# 23009
SCHEDULE3'F''
ADDITIONAL PROVISIONS
The Government of Ontario and the Recipient agree to the following additional provisions:
1 . Further to Section 16 of Schedule "4" hereto, notice can be given at the following
addresses:
(a) lf to OMAFRA:
Ministry of Agriculture, Food and Rural Affairs
1 Stone Road West, 4th Floor
Guelph, Ontario
N1G 4Y2
Phone: 1-888-466-2372Fax: (519) 826-4336
E-Mail: bcf.cc@ontario.ca
Attention: Dino Radocchia, Manager
(b) If to the Recipient:
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville, Ontario
NOJ 1YO
Phone: (519) 866-5521
Fax: (519) 866-3884
E-Mail: bayham @bayham.on.ca
Attention: Kyle Kruger, Administrator
2. Other provisions:
3. Other Reporting Requirements:
4. Useful Life of Project lnfrastructure: [i.e., no. of years]
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BCF-CC Cont ributi on Ag reem ent for I nf rastructu re Proj ects File# 23009
SCHEDULE T'G''
COMM UNICATIONS REQUIREM ENTS
Unless specified otherwise in Schedule "F", for the purposes of this Schedule "G" the Recipient
shall follow these communications requirements.
Purpose of Schedule
This Schedule describes the Recipient's responsibilities and financial obligations involved in the
joint communications activities and products for the Project to recognize the contributions of the
Government of Canada, the Government of Ontario and the Recipient.
General Principles
The Becipient agrees to work with BCF-CC officials and other partners to undertake
communication actívities for the Project in an open, effective and proactive manner, ensuring
equal recognition of all pafties making a significant financial contribution to the Project.
All parties making a significant financial contribution to the Project will receive equal recognition
and prominence when logos, symbols, flags and other types of identification are incorporated
into events, signs and plaques unless the BCF-CC Joint Secretariat specifies otherwise.
All events, signs and plaques will follow these Communications Requirements and any other
requirements that may be specified by the BCF-CC Joint Secretariat from time to time.
Both official languages will be used for public information, signs and plaques in accordance with
the Official Languages Act.
The Recipient may produce information kits, brochures, public reporls and Web pages providing
information on the Project and Agreement for private-sector interest groups, contractors and
members of the public. The Recipient will consult with the Governments of Canada and Ontario
in preparing the content and look of all such material. All communications referencing the
Governments of Canada and Ontario must be approved.
Events
The Recipient agrees that all Project-related milestone events, such as groundbreaking and
ribbon-cutting ceremonies, will be organized in cooperation with the Governments of Canada
and Ontario and any other parties making a significant financial contribution to the Project.
The Recipient will coordinate a mutually agreeable venue, date and time for the event in light of
the avaílability of all participants. Unless agreed to in advance, no event should take place
without at least fifteen (15) working days' notice to all Parties.
The Recipient may invite other elected officials and members of couneil. The Recipient should
also invite local interested parties, such as contractors, architects, labour groups, and
community leaders as early as possible, and in consultation with the Governments of Canada
and Ontario, prior to the event.
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B àF-CC Contribution Agreem ent for I nf rastrucl u re P roj ects File# 23009
All written communications (invitations, public seruice announcements, posters, etc.) must
indicate that the Project received Financial Assistance from the Governments of Canada and
Ontario under the BCF-CC. The Governments of Canada and Ontario will assist the Recipient in
developing an agenda, news release, etc. All parties will approve and receive final copies.
Federal, provincial and municipalflags should also be on display at all BCF-CC events.
The Table of Precedence for Canada, as established by Canadian Heritage
(http://wwr,v.pch.gc.calpgm/ceem-cced/prtcl/precedence-eng.cfm), or some other mutually
acceptable protocol should be respected.
Siqns and Plaques
The Recipient agrees to produce and install temporary and permanent Project signage to
communicate the nature of the Project and the involvement of the Governments of Canada and
Ontario and the Recipient, as outlined in the BCF-CC Style Guide.
Generally, the Recipient must ensure that. s¡gnage wording is in both official languages; the Government of Canada can provide
French translation services;. official designs and logos of the Governments of Canada and Ontario and the Recipient are
used, are of the same size and occupy the same amount of space; and,. arìv other message, as well as specifications on signage and timeframe for installation, are
approved by the BCF-CC Joint Secretariat.
The Recipient must ensure that proofs of all Project signs and plaques are approved by the
BCF-CC Joint Secretariat before installation.
A BCF-CC Style Guide and digitaltemplates will be made available on the BCF-CC website at
www.BCFontario.ca. For more information, please contact the BCF-CC Joint Secretariat at 1-
888-466-2372.
Eliqible Costs
The Recipient will pay the costs of preparing and delivering communications activities and
products, including the organization of special events and the production of signage. These
costs are deemed to be Eligible Costs under the Agreement as specified below.
For the purposes of events, Eligible Costs include the following:
. Printing and mailing invitations. Light refreshments, such as coffee, tea, juice, donuts, muffins, snacks. Draping for plaque unveiling. Project materialfor display and/or media kit. Temporary signage¡ Rentals such as:. flagpoles. stage
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B CF - CC C o ntributi o n Ag re e m e nt f o r I nf rast ru ct u re P roJ e ct s File# 23009
o chaírso podium. PA system
The cost of certain items such as alcoholic beverages, china, tents, waiters, guest mileage or
transportation, wine glasses, lamps, tea wagons, plants, photographers and gifts are not Eligible
Costs.
For the purposes of signage, Eligible Costs include the following:- Maximum costs of $2,250 for a small sign and $4,250 for a large sign- Maximum costs of $2,500 for a permanent plaque
Page 33 of 37
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ntario
,"T'Jfinr,il,1ti"îlxãî?#;Ti:*J:tîsT,r.ïi,iihgiåggJrr
RECIPIENT EXPENDITURE REPORT
Recipient Name:
File Number:
Gontract Status:
Prepared By:
Phone Number:
Report Date:
NOTES:
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BC F-CC Contribution Ag reement for I nf rastructure P rojects
SCHEDULE "I''
PROGRESS REPORT
File# 23009
Canadä
Building Canada Fund - Communities Component (BCF-GC)
Fonds chantiers Canada-Ontario Le volet Collectivités (FCC-VG)
Progress Repoft
Rapport sur l'état d'avancement des travaux
Report #/ Rapport n" _ of / de File#/Dossiern'
Project Start Date I Dale de début du projet :
Project End Date / Dale de fin du projet :
Recipient Name / Nom de la bénéficiaire :
Estimated '/" of Project Completion / Estimation du pourcentage des travaux réalisés :
-"/"Description of Activities During this Period / Description des activités pendant cette
période: :
Communications Requirements / Besoins en matière de communication :
lssues / Points à souligner :
Signature / Signature:Date / Date:
Page 35 of 37
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BC F-CC Contribution Agreem ent fo r I nf rast ructu re p roj ects File# 23009SCHEDULE '¡J''CLAIM REPORT
#=o*r,roo _ Building Canadä Fund - Çommunit¡es çompgnent (BCF-GC) Claim Statement
Demande.,de rembousement - Fonds chantiers Cañada-Ontario Le voletÇollectivités (FCC_VC.I
tÊciÞiany8¿h¡fßåk.
"bJçcfqhinr:/
No dê,h denândê d¡
embóusemênt pourlcprojél
¡þjèct Reprèsettalive,/ RépréSentânl(ê) du pnjel
'cnoq çovÇ¡ed by bts Cl¡ln / Pedodè vlséo parla domande
rEm , De Tô ¡À
tè¡éþhonê *,/ No dê téléphone :AX.#7 Nq dEtéléco9iêur
,þj.cla / No dqÞrojét trojsct N amþ /. N om du proj6t inal Claim (fes^lo) / Oèm¡nde lnale (Ouiî',¡on)
Prrt 3 - C9nñrmrttioh,gf Pgy.mmt of lnygicc on Frlor cla¡mq
3 - çgn'tt.rnàtlo fù{p. É¡iiiri.aôt.dc¡, f.ctui?r yll!¡ p¡r lçi tåmÞour.êméqf
Pàrt 4 -Summdy ofCols lncurod to Dùt.
- çonm¡rc d.6drpånsos 6ngâgó.ç ò cr lour
Farl 5 - Prov¡nclal Usoronly
Iol¿l ofAll Invòlc.ts.Clahiêd folthis prójecl /Total de
ofåll lnvolcês Cta¡meq and Pa¡d by.tho Reciplent /
deþubs hs fact0GsjdÈçlaréès et.payées.par le
de tgutèi5 lgsfactures'déclaréês maìs non payées par
Page 36 of 37
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BCF-CC Contribution Agreement for I nf rastru ctu re p roj ects File# 23009SCHEDULE f'K''FINAL REPORT
Canadä Fbnffinilo Building Canada Fund - Communities Component (BCF-GC)
Fonds chantiers canada-ontario Le votet Gollectivités (Fcc.vc)
FINAL REPORT,RAPPORT IINALE
autor
Name/Norn Date/Date
TitlÉrTilre
I certifl¡ th¡t the nèmÈd prsieq¡ hâs beÈn completed in ¿DcÞrdânce with thÈ Bu¡lding Cànâdå Fund -
Commun¡ties Eomponent Eonlriþution AgreÊment ¡nd lhè1, whrre ¡pplicàble. ¿ll ¡dentified environment¡l
m¡tig¡lian me¿sures ha!Ë been s¿lisf¿ctoril! ¡ddre5eed ¡nd th3t supporting inuolces ¿nd records are
àp¿iþble Íor èud¡t, if requ¡red.
J'affirme par la présentÊ q'JÈ le pro¡rt nommé ð étÉ tÉ¡rrinÁ conformément à l,¿ccord Fonds ch¡ntiers
Cår¡dð-Ont¡r¡ú Le !trlet Cellêcti!itÉ5 municipal et qur, l+ cas icháånl. loutes lÉE mesures d,¡lténuàtion
enuironnrmÈnr¿les nLìmrrées ont ÉrÉ ¿dressóÈs dÈ fitlìn iccept¿blÈ9 et quÈ les fåcùres et documents
d'¡ppui sant disporribÞs à des fins de vÉrifio¿tion.
:rlqnalufe
'NOTE: lf lheàctuôloosts are20zless of gre¡tet th¿nthe est¡måted costsfor ¡n!, of thÈ ôbo$e cètegories,Flsåie ¿lt¿ch ¡n erF,l¿nat¡Èrr of lhe v¿r¡èr¡De far Èåch,
Pñrt I - Prù¡ëct lnformrt¡on / Prrtie 1 - Ínformot¡on sur le
<e clp tenuHen elt ctare
Ie NumþeíNumero de dossler
rro¡ect Name/Nom du projel
:ligible Proiect Cost/Coût admissible du projet
$
I otal Project Costrcouttolal du projet
$
Pan z - Frnal Reporl lfifofmat¡ontPartie 2 - lnfof malion du f oppùrt f¡nal
Breåkdom ol Proiect costs(cåt.gories ¡s per sc¡"¿uffi Égoriesselon l'¡nnÊre 2 de lå dËmðndeì
=nq¡neer¡n
0/Desi 0n Costs / lnoénieri e
$JROSS PROJECT TOTAL J
]ROJET BRUT TOTAL
$
=nvlronmsnlal ASS gSSment Uosls/
CoÛt de l'évaluation environnementale
Less O.S.T. Rebale J Moins
remboursemenl de la T,P.S
Pro¡ect Manaoemenl/ Oestion de oroiel
{ET PROJECT TOTAL /
]ROJET NET TOÏAL
Construction
Projsct Stan Date /
Date du début du þrDiet
Ì\4iscslleneous / D¡vers
ProjÈDt ComplÈtron Dete /
Date de la fln du Froiet
P.S,T. /T.V.F.
O,S T. /T.P S.
cont¡nue nttoD of r¡qm. si.le - Dart 2 ¡ su¡te de ¡a Dartie 2. en haut à droite
Page 37 of 37
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CORPORATION OF THE MIII\ICIPALITY OF BAYHAM
STAFF'REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Performance Appraisal Program
DATE: April7,2009
FILE: H
NUMBER= H2009-07
Purpose
This report is to adopt an updated Performance Appraisal Program for municipal employees.
Background
As part of the Strategic Plan process, one of the established goals is dedication to service
excellence. Under this goal, a strategic priority was established to link the Performance
Evaluation program to the Strategic Plan. A new Performance Appraisal Program as
attached to this report has been developed, which updates the current process and does link
to the Strategic Plan.
Staff Comments
The revised Performance Appraisal Program includes direct links to Strategic Plan goals and
priorities, as well as measures of general performance. The new Program is recommended to
Council for adoption.
Attachments
l. Municipality of Bayham Confidential Performance Appraisal Program
Strategic Plan Goal(s)
1. Goal #4 -Be dedicated to service excellence.
Recommendation
That the Bayham Confidential Performance Appraisal Program as attached to report H2009-
07 be adopted.
Kyle
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Page 275 of 403
Municipality of Bayham
Confidential Performance Appraisal
Obiectives
The objective of the Performance Appraisal is to:
1. Review and discuss the perforrnance of the employee relative to the duties, responsibilities and
requirements of the position as outlined in the position description.
2. Establish specific performance objectives for the review period and determine the extent to which
those objectives have been achieved at the close of the review period. Performance objectives must
link to achievement of the Municipal Strategic Plan Goals and Strategic Priorities andlor intemal
operational priorities, and must have measurable outcomes.
Process
Date of Appraisal
Performance appraisals will be conducted prior to the end of an employee's probationary period and annually
thereafter.
Conduct of Appraisal
Appraisal for senior staff shall be conducted by the Administrator and for support staff shall be conducted by
the most appropriate department head. The appraisal for the Administrator shall be conducted by Council, or
by selected members of Council.
Position Descriptions
The Employee and the supervisor will review the employee's cuffent job description as part of the
Performance Appraisal. Any recommended amendments to the job description shall be submitted to the
Administrator.
lnterview/Appraisal
The appraisal interview shall be conducted between the employee and the supervisor to discuss the
performance in detail. The review should include expected performance levels to carry out the duties of the
position, indicate positive aspects of the employee's performance, identifi methods and means of improving
identified areas of performance, and establish goals of the employee.
Goals/Objectives
Performance objectives established must link to achievement of the Municipal Strategic Plan Goals and
Strategic Priorities andlor internal operational priorities, and must have measurable outcomes.
Progress on the specific objectives should be monitored on an on-going basis and Staff should advise their
supervisor of any obstacles encountered that may inhibit their ability to achieve the objectives promptly.
Signatures/Copies
The completed appraisal form shall be signed by both the employee and the supervisor. The employee shall
be provided a copy of his/her signed appraisal form and one copy shall be submitted to the Administrator to
be placed in the employee's personnel file.
Appeal
An employee who feels that their overall rating does not represent a fair or objective performance appraisal
may refer the matter to the Administrator for further consideration. [n the case of senior staff, they may refer
the matter to Council for consideration.
Confidential Performance Appraisal
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ality of
Bry
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SECTION 1: PERFORMANCE OBJECTMS
INSTRUCTIONS: THIS SECTION TS TO BE USED TO MEASURE ACHIEVEMENT OF AGREED UPON
PERFORMANCE OBJECTIVES ESTABLISHED.
At beginning of review period, identif, and list the performance objectives that are to be accomplished during the review period.
Theseobjectives should be new initiatives; change initiatives; andlor on-going maintenance objectives. They should be
challenging, realistic and consistent with the Municipal strategic goals and priorities. Results should be reviewed at the end of the
review period.
RESULTS ACHIEVED DURING THIS REVIEW PERIOD:
Confi dential Performance Appraisal
3
PERFORMANCE OBJECTIVES
ESTABLISHED AT BEGINNING
OF REVIEW PERIOD
GOAL AND STRATEGIC
PRIORITY
STATUS OF COMPLETION AND RESULTS
ACHIEVED
Degree of completion (7o-age):
Degree of completion ("/o-age):
Degree of completion (Vo-age):
Degree of completion (o/o-age):
Degree of completion (o/o-age):
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OBJECTIYES TO BE ACHIEVED DURING THE UPCOMING REYIE\il PERIOD:
PERFORMANCE OBJECTIVE GOAL A¡fD STRATEGIC
PRIORITY
COMPLETION TO BE ACHIEVED
Degree of completion (Vo-age):
Degree of completion (7o-age):
È
Degree of completion (7o-age):
Degree of completion (o/o-age)z
Degree of completion (o/o-age):
Confi dential Performance Appraisal
4
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SECTION 2: PERFORMANCE RATING
INSTRUCTIONS: THIS SECTION IS TO BE USED TO MEASURE GENERAL PERFORMANCE OVERTHE
COURSE OF THB REVIEW PERIOD
RATING SCALE
Poor - Performance clearly below acceptable level
Needs Improvement - Performance meets minimal requirements. Need for fuither development recognized
Meets Expectations - Performance satisfactory and meets normal requirements.
Exceeds Expectations - Performance is above normal requirements. Effective effort and job interest.
Outstanding - Outstanding performance with high level of goal achievement.
Confi dential Performance Appraisal
5
FACTORS
(Mark Only Relevant Factors)
STRB,NGTHS/AREAS FOR DEVELOPMENT
Provide examples of Employee's job performance that support
the ratings, which have been given.
RATING
I
2
t
4
JOB COMPETENCE
JOB KNOWLEDGE AND
APPLICATION: demonstrates
familiarity with and application of
established and current techniques and
methodologies that pertain to assigned
work responsib i lities; understands
instructions and applies technical
knowledge to the job
\ilORKABILITIES
PLANNING & ORGANIZING:
identifies key tasks and critical
sequential steps, establishes priorities,
sets objectives, schedules effectively
and allocates time and resources,
anticipates problems, is flexible.
\ryORK RELATIONS: exhibits
positive attitude and develops positive,
cooperative relationships with others
within the workplace.
COMMUNICATION: expresses
ideas and concerns clearly and
persuasively both orally and in
writing. Is an effective listener.
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RATING SCALE
Outstanding
Confi dential Performance Appraisal
6
FACTORS
(Mark Only Relevant Factors)
STRENGTHS/AREAS FOR DEVELOPMENT
Provide examples of Employee's job performance that support
the ratings, which have been given.
RATING
5
6
7
8
9
PROBLEM SOLVING &
DECISION MAKING: anticipates,
identifies and analyzes problems,
considers alternatives and makes
appropriate decisions. Takes action in
a timely manner, demonstrates good
judgment.
TEAMWORI(/COOPERATION:
works and interacts with others to
accomplish overall division or group
goals, willingly works with group
decisions, considers suggestions from
others, sensitive to needs ofpeople,
solicits feedback.
ADAPTABILITY: demonstrates
willingness and ability to accept new
concepts and techniques.
INITIATIVE: capable of performing
effectively in the absence of
instruction/supervision. Self-starter
CUSTOMER RELATIONS:
develops and maintains the expected
level ofunderstanding and rapport
with the recipients of services
provided (public, vendors, other stafl
governmental.)
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RATING SCALE
Outstanding
Confidential Performance Appraisal
7
FACTORS
(Mark Only Relevant Factors)
STRENGTHS/AREAS FOR DEVELOPMENT
Provide examples of Employee's job performance that support
the ratings, which have been given.
RATING
10
ll
woRK OUTPUT - QUANTTTY:
completes work assigned within
acceptable timeframes based on
expectations established.
woRK OUTPUT - QUALTTY:
produces work of acceptable
quality/accuracy/thoroughness
considering established expectations.
t2
FISCAL MANAGEMENT
FINANCIAL ACCOUNTABILITY:
meets the frnancial targets established
related to responsibilities assigned to
the position.
13
14
HI.]MAN RESOURCE
MANAGEMENT
ladditional factors for manasers)
MONITORINGÆVALUATING :
Oversees department operations.
Encourages high standards ofwork
quality and quantþ. Lets employees
know what is expected of them.
STAFF DEVELOPMENT AND
MOTIVATION: assesses employee's
skills and abilities, assist employees in
the resolution ofjob related problems,
and takes corrective action as
required. Establishes and maintains
cordial work relations and climate.
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RATING SCALE
Outstanding
Confi dential Performance Appraisal
8
FACTORS
(Mark Only Relevant Factors)
STRENGTHS/AREAS FOR DEVELOPMENT
Provide examples of Employee's job performance that support
the ratings, which have been given.
RATING
l5
t6
DIRECTION & LEADERSHIP:
assigns responsibility and designates
authorþ appropriately to others while
maintaining accountability. Trains
and supervises staff appropriately.
EQUITABLE PRACTICES:
exercises tact and equitable human
resource management practices.
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SECTION 3 : PERFORMANCE IMPROVEMENT/CAREER DEVELOPMENT
PERFORMANCE IMPROVEMENT PLAN
Period from: Period to:
PERFORMANCE IMPROVEMENT ACTION TO
BE TAKEN (Training, Essential Skills Development)
Note any mandalory, legislated traínÍng
CAREER DEVELOPMENT PLAN DEVELOPMENT ACTION TO BE TAKEN
fTrainins. Continuine Education etc.)
Confidential Performance Appraisal
9
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SECTION 4: OVER,{LL PERFORMANCE RATING AND COMMENTS
PERFORMANCE RATING SCALE
Poor
RATING SCALE
Meets Expectations
(Average)
Exceeds
Expectations Outstanding
Confi dential Performance Appraisal
l0
REVIE\ilER'S SUMMARY COMMENTS:
Provide a brief summary statement which characterizes the Employee's overall performance and
supports your rating.
OVERALL
PERFORMANCE
RATING
REVIEWERS SIGNATURE:DATE:
EMPLOYEE'S COMMENTS:
Do you understand how your performance was eyaluated? Provide other comments as desired (i.e. concerning the
evaluations on the objectives; concerning the overall evaluations, etc.)
EMPLOYEE'S SIGNATURE:
Your signature does not necessarily signif, your agreement with the outcome of the review; it simply means the appraisal hæ
been discussed with you.
DATE:
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Page 286 of 403
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECTz 2010 Election Items
DATE: April14,2009
FILE:
NUMBER: C2009-05
Purpose
This report is to advise Council of deadlines for any changes to structure or voting methods for
the 2010 Election process.
Background
Current Council composition, ward structure, and ward boundaries were established under the
Ministers Restructuring Order dated l|l4ay 15, 1997. Should Council wish to consider altering
any of these items for the 2010 Municipal election, all procedures must be completed prior to the
2010 election period starting January 1't, 2010.
Additionally, should there be interest in examining alternate voting methods, staff would need to
begin that review in the near future.
Staff Comments
Council has the ability under the Municipal Act to amend the Council structure, and to change or
eliminate the current Ward system, subject to the mentioned deadlines.
l4lard Sltstem and "At-large" Elections
A move from a ward system to an "at-large" election is an option. Either system has its own
strengths and weaknesses. Some examples are:
Advantages -'Ward Svstem
- may simplifr voter choice (ie: select one vs three Councillor positions)
- may provide opportunity for representation from smaller areas in the municipality
- enables Councillors to keep closer contact with constituents (smaller area, fewer electors)
- assists candidates in contacting electors, reducing election expenses, etc.
- smaller geographical area for political activity
- can establish/continue political sense of community for areas of common interest
Advantages - "At-Large" System
- full representation by population
- assists in simplifuing election process
- all candidates get equal opportunity
- may reduce costs in municipal election process
- reduces possible parochial interests
- simplifies representation question for public (ie: what ward am I in and who is my
Councillor?)
- increases likelihood of election process instead of acclamations
Staff Report C2009-05 regarding 2010 Election Items. File: ...
Page 287 of 403
Changes to Ward Boundaries
Changes to boundaries of wards may also be considered. 'Ward boundaries are often established
to define areas of community interest, or have been used to bisect old municipal boundaries to
integrate new municipalities. They are also intended to provide reasonably even population
counts. Often, changes to ward boundaries become necessary where growth has resulted in large
population differences. Elector counts remain fairþ balanced to date in Bayham.
Electors Count
Wardl Ward2 Ward3
Current
2006 election
1730
1722
1860
r778
1799
t734
Alternative Voting Methods
Many municipalities have turned to alternative voting methods with the intention to ease the
election process and/or increase voter tumout. V/ith the traditional election process, Bayham has
typically seen turnouts in the range of 35Yo. There are a number of alternative voting methods,
such as automated vote tabulators and "vote by mail". The current budget for a traditional
election is $14,000. Although the costs have not been investigated in detail, vote by mail is
estimated to have avery similar cost.
Recommendation
THAT staff be directed to review and report alternative voting methods for the 2010 Municipal
election process.
Staff Report C2009-05 regarding 2010 Election Items. File: ...
Page 288 of 403
RE: DELEGATION TO DISCUSS CURRENT SITUATION IN ESTTIERVILLE
As requested by municipal stafe I am forwarding you a brief outline of matters regarding
the curent situation at Estherville.
I have forwarded documentation to the Cemeteries Branch which may cast greater light
on Estherville. The 62-page package is too cumbersome to present in letter form but I can
summarize the contents for council at the April 16 meeting and will b" huppy totry and
answer any questions that council may pose.
I understand staffmay or may not have received written or verbal communication by that
date and will inform all interested parties regarding content at that time. I shall do the
same since I anticipate a response by the Cemeteries Branch. It is unfortunate staffls
contact person v/as unavailable to respond earlier but as the community delegate, it was
felt we too should have communieation with the Branch with other staff members of the
Branch.
As to new information , there should be discussion of the presentation by Mae Leonard
regarding the dowsing and its findings. The earliercouncil meeting did not allow for
comments from council members other than to extend thanks to Ms. Leonard for her
interesting presentation. She did volunteer her presence at any future council meeting
wherc her technique and findings could be further explored.
It is of great importance to our community to have this matter fully investigated regarding
etlnic and indigenous burials within the Estherville site now, rather than wait until a
more organized group of individuals appear before council. Disposal and treatment of
remains is a sensitive issue, not always governed by logic and it would reflect well upon
this municipal body to respond to coneerns with compassion and appropriate aw¿ìreness
for the delicacy of the situation.
I will also be reading and discussing a letter from Susan Stårt as she has given pemission
for me to do so in a public forum so that others can hear what she feels.
Wanda Hoshal
Apríl 13,2009
Correspondence dated April 13, 2009 from Wanda Hoshal regard...
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Page 290 of 403
BAYHAM HISTORICAL SOCIETY
P.O. Box 160
Straffordville, ON NOJ 1Y0
MUNICIPALITY
OF BAYHAM
ATTENTION: Lynn Acre - Mayor
On behalf of our President, Ray Maddox and members of the Bayham Historical Society, we
bring you greetlngs. At our last meeting of April gth, 2009 we were presented with a proposal for
letterhead for our group.
It was suggested that we use the two logos as used by the Municipality of Bayham. lt is with
your permission that we seek approval to use the logos as presented along with our letterhead.
lf approved, then we would request that we have proper artwork of the two logos submitted. The
two that are on the letterhead are just scanned logos from your business card supplied.
I have been appointed to look into this matter and can be reached by e-mail at:
robert. hei I @sym patico. ca
Or Robert Heil
95 Mandeville Road
St. Thomas, ON
N5R 4H9
(519) 631-1552
We look forward to hearing from you soon.
Yours truly,
flu-+-t
Robert Heil
Cc: Ray Maddox and Cheryl Peters
?
Ct)
Correspondence received from Bayham Historical Society regar...
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Page 292 of 403
THE CORPORATION OF THE MT]NICIPALITY OF'BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April14,2009
FROM: Lynda Millard, Clerk FILE: L04
SUBJECT: Cemetery Care Services NUMBER: C2009-006
Strategic Plan Goals:
Goal # 1 Practice responsible financial management
Goal # 3 Create a positive business atmosphere
Goal# 4 Be dedicated to service excellence
Goal# 7 Promote excellence in environmental stewardship
Purpose: To provide Council with a recoÍìmendation regarding provision of abandoned
cemetery care services.
Background: This year a joint ad with the Public V/orks Department was placed in the
local papers requesting price quotations for cemetery care services for the various
municipal abandoned cemeteries. Responses were received from three contractors, on a
"per cut" basis as follows:
Cemeterv Per Cut Ouotes Received
GstExtra
Contractor Section A Section B Total
Best, Firb¡ Old Light, Claus,
Eden, Godwin & Stanton, Edison,
Dobbie Esterville &
Otter Valley
$$$
Tom ofall Trades 480 480
Smith & Son Grounds Maintenance 440 475 915
Vandervall Properties Inc. 565 450 1,015
Aylmer Garden Centre 495 360 855
Mark Friesen Grassmaster 360 700 1,060
Ground Effects Landscape & Design 330 240 s70
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Staff Report C2009-006 regarding Cemetery Care Services. Fi...
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Staff Comments
All Contractors are aware of proof of $2million liability insurance and WSIB coverage or
equivalent requirements. One contractor was disqualified as his submission was not on a
per cut basis as requested.
Over the past several years, care of the Otter Valley Cemetery (abandoned) has been
provided by Carl and Sandra Hotz. The labour has been volunteered, with the
municipalityreimbursing them for the cost of fuel. As two of the quote totals are less
than last year's offer from the Hotz's, it is suggested that Council include the Otter Valley
cemetery in the contract.
As much of the grass in the cemeteries is crab grass or weeds, no spraywas required.
Suggested Recommendation
66TIIAT Staff Report C2009-006 be received;
AND THAT the price quote submitted by Ground Effects Landscape & Design be
accepted;
AND TIIAT By-Law 2009-057, being a by-law to authorize the execution of an
agreement between the Municipality of Bayham and Ground Effects Landscape &
Design for the provision of abandoned cemetery care services, be presented to
Council for enactment.tt
Respectfully submitted
Lynda Millard
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THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM
BY-LAW NO. 2009-057
A BY.LAW TO AUTIIORIZE THE EXECUTION
OF AII AGREEMENT BET\ilEEN THE
MUNICIPALITY OF BAYHAM
AND
LEN FROESE O/A GROUND EFFECTS LANDSCAPE AND DESIGN
FOR THE PROVISION OF CEMETERY CARE SERVICES
WIIEREAS the Corporation of the Municipality of Bayham is the registered owner of
lands shown on the map attached hereto as "Map #1", hereinafter referred to as the
"1ands";
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous of entering into an agreement for cemetery care services on these lands.
THEREFORE THE COTINCIL OF TIIE CORPORATION OF TIIE
MUNICIPALITY OF BAYIIAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the
Agreement attached hereto as Schedule "A" and formingpart of this by-law
between the Municipality of Bayham and Len Froese O/A Ground Effects
Landscape and Design for the provision of cemetery care services.
2. TIIAT this by-law shall come into full force and effect upon the date of its
enactment.
READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED THIS
16TH DAY oF APRIL 2OOg.
MAYOR CLERK
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Schedule "4" to B,IL2009-057
THIS AGREEMENT made in trþlicate this 16th day of April2}}g.
BETWEEN:
LEN FROESE O/A GROI]ND EFFECTS LANDSCAPE AND DESIGN
(hereinafter referred to as the " Contractor")
of the First Part
-and-
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
(hereinafter referred to as the "Municipality")
ofthe Second Part
\üHEREAS the Municipality is responsible for the maintenance, management and
control of the lands shown on the map attached hereto as "Map #1", hereinafter referred
to as the "lands";
AND WHEREAS the Contractor wishes to provide cemetery care services for the said
lands;
AND \ilIIEREAS in consideration of the payment of the sum of monies as described
within the context of this agreement by the Contractor to the Municipality and other good
and valuable consideration, the sufficiency of which is hereby acknowledged, the parties
hereto agree as follows:
1. The Municipality grants permission to the Contractor to enter upon
municipal lands for the purpose of maintaining the lands.
2. The Contractor agrees to provide cemetery care and maintenance as
needed for the lands.
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Schedule "4" to BIL2009-057
3. The Municipality shall pay to the Contractor for the following properties,
the sum, payable within 30 days of receipt of invoice as follows:
Section A Cemeterv Name Amount per cut
excludine Gst
I Best (Corintþ
2 Firby
3 Godwin (Old Richmond)
4 Old Eden (Wilson)
5 Dobbie
Total Section A $330
Section B
6 Light
7 Claus
8 Stanton
9 Edison
10 Ottervalley Baptist
(Esterville/Old Port Burwell)
11 Otter Valley
Total Section B $240
4. The Contractor agrees to indemniff the Municipality and save it harmless
from and against any and all claims, actions, damages,liability and expenses,
in connection with loss of life, personal injury, or damage to property arising
from any occurrence on said lands howsoever such claims may arise,
providing proof of liability insurance not less than $ 2,000,000 prior to May 1,
2009 and that the insurance shall name the Municipality of Bayham as an
additional insured. The Contractor shall provide proof of same to the
Municipality.
5. The Contractor shall furnish to the Municipalit¡ upon the execution of this
Agreement , a Clearance Certificate issued by the Worþlace Safety &
Insurance Board which waives its rights under Section 11(3), R.S.O. 1990 of
the Workers' Compensation Act to hold the Municipality liable for any
liability of the Contractor for assessments and levies owing to the Worþlace
Safety & Insurance Board.
6. The Contractor will observe and adhere to the standards set out in Appendix
".þ¡" attached hereto.
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Schedule "4" to BIL2009-057
7. The Contractor shall not impede parking, pedestrian or vehicular traffic to the
subject lands.
8. The Municipality shall have access to the site and surrounding area at all
times.
9. The Contractor shall not subcontract any or all of this agreement without the
prior and express approval of the Municipality.
10. This Agreement may be terminated at arty time by either party giving the
other party 30 days written notice of termination.
IN V/ITNESS WHEREOF the Contractor and the Municipality have hereunto set their
hands and Corporate Seals this 16ú day of April20Og.
SIGNED AND WITNESSED
) TrrE CORPORATTON OF THE
) MUNICIPALITY OF BAYHAM
)
)
)
Lynn Acre, MAYOR
In the Presence of
L¡mda Millard, CLERI(
CONTRACTOR
Witness
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Schedule "4" to BlL2009-057
APPENDIX "A"
CEMETERY MAINTENANCE
SCOPE OF WORK
1. GENERAL. SERVICE
1.1 Except as otherwise expressly provided the contractor shall furnish all necessary
labour, materials and equipment to perform the work specified in this contract.
7.2 The contractor shall be solely responsible for loss or damage of his equipment and
for anymaterial delivered to him from whatever source.
1.3 The contractor shall be responsible for all damages caused during the
performance of the work during the term of this contract.
1.4 All work performed by the contractor shall be executed to the satisfaction of the
municipality.
1.5 Failure to provide and maintain a standard of service and workmanship acceptable
to the Municipality will, at it's discretion, result in an altemate contractor being
hired to do the work with the cost of same deducted from payment to the original
contractor. Repeated failure to meet our standards of service and workmanship
will result in termination of the contract.
2.1 TERM OF CONTRACT
This contract shall be in force for a period of one year, coÍrmencing May I in the
year in which it has been awarded, and may be renewed for an additional two
years at the agreement of both the contractor and the Municipality.
2.2 PAYMENT
Invoices shall be submitted on a monthly basis starting one month from the
coûrmencement of work.
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3.
3.1
Schedule "4" to B/L2009-057
Appendix ",Þr" Pg2
DESCRIPTION OF WORK
Lawns and Grassed Areas
3.1.1 Thoroughly rake all grassed areas to remove debris and dead grass early in
May.
3.1.2 All debris shall be picked up prior to mowing operations. Mowing of all
turfed areas shall be performed on a regular everv other week basis.
Additional cuts are to be perþrmed at the request of the Munícípalíty.
3.1.3 Municipal grassed areas along public roadways abutting the cemeteries
(where possible) are included in this contract.
3.1.4 Trimming of grass adjacent to monuments, markers fences, trees, etc. shall
be done immediately after each mowing.
3.1.5 Leaves shall be raked and disposed of when they fall from the trees in
autumn.
Prunine and Trimmine Trees
3.2.I Pruning for trees up to 16 feet in height - Pruning shall consist of the
removal of excess sucker growth, dead wood and interfering growth, the
thinning of branches where necessary, clearing growth from buildings and
the shaping of trees. All pruned branches of a diameter greater than 1 inch
and all exposed wood or scars resulting from previous work damage shall
be painted with approved tree wound paint. Trees or branches which are
weak shall be cabled or braced in accordance with approved tree bracing
methods. 'Workmen shall not be permitted to climb live trees with
climbing spurs, but they shall employ accepted tree climbing methods.
Timber, brush and all other debris resulting from this work shall be
entirely removed from the project and disposed of by the contractor at his
own expense on the same day trees are pruned.
3.2.2 Trimming, and removal of dead growth, of all hedges and shrubs shall be
performed during June (evergreens), in June, July and September
(deciduous) and vines are to be trimmed as required to present a neat
appearance.
3.2
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
TO:
FROM:
STAFF REPORT
Mayor & Members of Council
Water/Wastewater Superintendent
DATE: April6,2009
FILE: E03 water
NUMBER: E2009-005SUBJECT: MOE Drinking'Water System Inspection Report
Purpose
This report is to bring forward a sunmary of the MOE drinking water inspection report for the
Bayham water distribution system dated February 12,2009 as attached.
Background
The Ministry of the Environment has implemented an annual comprehensive approach in the
inspection of drinking water systems that focuses on the source, treatment and distribution
components of the system as well as management practices. The primary focus of the inspection is
to confirm compliance with MOE legislation and certificates of approval, as well as evaluating
conformance with Ministry drinking water related policies and guidelines.
Staff Comments
All of the inspection components within the body of the report ( pages 4-16 ) complied with the
MOE legislation and the systems Certificate of Approval. The report recommends that further
consideration be given to the continuous improvement of the overall operation and maintenance of
the drinking water system, details of which can be found under Summary of Best Management
Practices and Recommendations pg.l7 and Appendix D. A number of the recommendations could
be achieved by way of policy, practices and or by-law improvements. The new Drinking 'Water
Quality Management Standard also addresses similar policies and practices which have been
implemented through the Bayham quality management system operation plan. The recommended
improvements to the air release chambers as noted in Appendix D item #I can be completed during
the Build Canada Fund water project.
A final inspection rating ( last two pgs. of the report ) of 100% was achieved for the 2008 period.
Attachments
l. MOE Drinking Water Inspection Report.
Recommendation
That Staff Report 2009-005 be received for information.
Respectfully submitted,
Ed Roloson
Water/'Wastewater Superintendent
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MÍnistry of the Environment
Safe Drinking Water Branch
3232 White Oak Road, 3'd Floor
London ON N6E 1 L8
Tel (519) 873-5094
Fax (519) 873-5096
Ministère de l'Environnement
Direction du contrôle de la qualité de I'eau potable
Bureau du district de London
3e étage
3232, chem¡n White Oak
London (Ontario) N6E 118
Tel (51 9) 873-5094
Fax (51 9) 873-5096
File No. EL-BA-540 WW# 260004748
March 23,2009
The Corporation of the Municipality of Bayham
9344 Plank Line
Stratffordville, Ontario NOJ 1Y0
Attention: Mr.KyleKruger,CMo/Administrator
Re: Bayham (AWS) Distribution System
Inspection conducted on February 12,2009
The enclosed Drinking Water Inspection Report outlines non-compliance, if any, with Ministry legislation, and
policies for the above noted water system. Violations noted in this report, if any, have been evaluated based
on community risk. These violations will be monitored for compliance with the minimum standards for
drinking water in Ontario as set forth under the Safe Drinking Water Act and associated regulations. Where
risk is deemed to be high and/or compliance is an ongoing concern, violations will be forwarded to this
Ministry' s Investigation and Enforcement Branch.
In order to measure individual inspection results, the Ministry has established an inspection compliance risk
framework based on the principles of the Inspection, Investigation & Enforcement (II&E) Secretariat and
advice of internal/external risk experts. The Inspection Summary Rating Record (IRR), included as Appendix
G of the inspection report, provides the Ministry, the system owner and the local Public Health Units with a
summarized quantitative measure of the drinking water system's annual inspection and regulated water quality
testing performance.
Please note the attached IRR methodology memo describing how the risk rating model has improved to better
reflect the health related and administrative non-compliance found in an inspection report. IRR ratings are
published (for the previous inspection year) in the Ministry's Chief Drinking 'Water Inspector's Annual
Report. If you have any questions or concems regarding the rating, please contact Ewoud VanGoch, Drinking
Water Program Supervisor, at (519) 873-5122.
If you have any questions regarding the report, please feel free to call me at (519) 873-5092
Yours truly,
Q:
Provincial Officer
London District Office
jim.w.miller@ ontario.ca
cc. Mr. Ed Roloson, W'ater/Wastewater Supervisor
Elgin-St. Thomas Health Unit
Long Point Region Conservation Authority
London District File
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Ministry of the Environment
BAYHAM (ELGTN AWS) DISTRIBUTION SYSTEM
Drinking Water System lnspection Report
DWS Number:
lnspection Number:
Date of lnspection:
lnspected By:
260004748
1-6NUVA
Feb 1 2,2009
Jim Miller
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Ministry of the Environment
Drinking Water lnspection Report
Table of Contents
Table of Contents
Owner lnformation.............. ....................' 2
lnspection Details..... ............... 2
lnspection Summary .............. 4
LMR lntroduction ........... ...."'.. 4
LMR Capacity Assessment................. "'.'."'4
LMR Treatment Process. .....'.. 5
LMR Distribution System '.'.'... 6
LMR Operations Manuals 8
LMR Lo9books...........,.... '..'... I
LMR Contingency/Emergency Planning ....... I
LMR Security.................. ....'.. 10
LMR Consumer Relations ..". 10
LMR Certification and Training ......'.'.....'... 11
LMR Water Quality Monitoring ..'...'."'.'.'.-. '12
LMR Water Quality Assessment ...,...""..". 14
LMR Reporting and Corrective Actions '.'.' 14
Other lnspection Findings ........ 15
Non Compliance with Regulatory Requirements and Actions Required .............. 16
Summary of Best Practice Issues and Recommendat¡ons.............. -.-.. 17
Signatures............... ............... 18
Appendix A: Drinking Water System Components Description
Appendix B: Certificate(s) of Approval
Appendix C: MOE Audit Sample Results
Appendix D: Best Management Practices and Recommendations
Appendix E: lnspection Rating Record
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ÐÞontario Ministry of the Environment
Drinking Water System Inspection Report
OWNER INFORMATION:
Gompany Name: BAYHAM, THE CORPORATION OF THE MUNICIPALIry OF
Street Number: 9344 Unit ldentífier:
Street Name: PI-ANK Rd
Gity: STRAFFORDVILLE
Province: ON PostalGode: NOJ 1Y0
CONTACT INFORMATION
Type: Owner Name: Kyle Kruger
Phone: (s19) 866-5s21 Fax: (s19) 866-3884
Email: kkruger@bayham.on.ca
_ l*î: _ ""o1!'iil:li"::
Type: Operating Authority/Owner Name: Edward Roloson
Phone: þ19) 874-4261 Fax: (519) 874-4101
Email: eroloson@bayham.on.ca
- " -'nl:: "**i*T::Y:""::lTll::ifll
INSPECTION DETAILS:
DWS Name: BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
DWS Address: 93214 Plank Road
County/District: Bayham
DistricUArea Office: London District
DWS Category: Large Municipal Residential
DWS Number: 260004748
lnspection Type: Announced
lnspection Number: 1-6NUVA
Date of lnspection: Feb 12,2009
Date of Previous lnspection: Dec 13, 2007
DRINKING WATER SYSTEM COMPONENTS DESCRIPTION
Site (Name): Pt. Burwell Water Distribution
Type: Treated Water POE Sub Type: Other
Gomments:
The Port BurwellWater Distribution System was installed in 1971 and presently serves an
approximate population oÍ 1,020 persons. The potable water is distributed through 12 kilometres of
PVC water main, ranging ín size from 6 to 10 inches with 52 main valves, 48 fire hydrants and 496
curb stops.
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS #: 260004748
BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
Date of lnspection: 1210212009 (dd/mm/yyyy)
Page 2 of 18
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lF>^ Ministry of the Environment
,f OntafiO Drinkins Water System Inspection Report
Site (Name): Vienna Booster Station and Distribution System
Type: Treated Water POE Sub Type: Pumphouse
Comments:
Treated water from the Port Burwell Secondary Water Supply System enters the Menna Booster
Station after receiving rechlorination at both the Port Burwell Water Tower and the Lakeview
Rechlorination Facility. The Vienna Booster Station is located on the northwest corner of Vienna Line
and Centre St. South, at 55486 Menna Line. The station consists of a 22 kilowatt pump rated at 45
litres per second at a total dynamic head of 26 metres, one pressure regulating valve and one by-pass
piping connection. Under normal flow conditions the water passes through a pressure regulating
valve, bypassing the pump until the system pressure drops to 30 psi and shuts down once the
pressure reaches 70 psi.
The Vienna Water Distribution System was instalfed in 1977 and presently serves a population of
approximately 490 persons. The potable water is distributed through 5 kilometres of PVC and
concrete ductile iron water main, ranging in size from 6 to 12 inches, with 38 main valves, 30 fire
hydrants and 205 curb stops .
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS#:260004748
BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
Date of lnspection: 1210212009 (dd/mm/yyyy)
Page3ofl8
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.Fv-
ïFonhrio Ministry of the Environment
Drinking Water System Inspection Report
INSPECTION SUMMARY
INTRODUCTION
* The primary focus of this inspection is to confirm compliance with Ministry of the
Environment legislation and authorizing documents such as Orders and Certificates of
Approval, as well as evaluating conformance with Ministry drinking water related policies
and guidelines during the inspection period.
The Ministry is implementing a rigorous and comprehensive approach in the inspection of
drinking water systems that focuses on the sor¡rce, treatment and distribution components
of the system as well as management practices.
This report is based on an inspection of a "stand alone connected distribution system".
This type of system receives treated water from a separately owned "donor" system. This
report contains all of the elements required to assess key compliance and conformance
issues associated with a "receiver" system to ensure that the system was not being
operated or managed in a "deficient" condition, as defined under O. Reg. ',72103. The report
does not contain items associated with the inspection of the donor system, such as source
waters, i ntakes/wel ls and treatment faci I ities.
Documents reviewed in association with this report included, but were not limited to:
1/ Ministry of the Environment Certificate of Approval (C of A) # 9379-5P9LY5 issued October 23,
2003;
2/ Ministry of Environment Drinking Water lnspection Report 1-5YYAD dated, December 13,2007
entitled Bayham (Elgin AWS) Distribution System Drinking Water System lnspection Report
inspection date January 28,2008.
This report also includes a review, and assessment of compliance and operating practices in
relation to the following Acts and Regulations:
1/ Safe Drinking WaterAct, 2002;
2l Ontario Regulation 170103;
3/ Ontario Drinking-Water Quality Standards O. Reg 169/03;
4/ Ontario Water Resources Act, 1990;
5/ Certification of Drinking-Water System Operators and Water Quality Analysts; Regulation, O.
Reg. 128104;
6/ Environmental Protection Act, 1990;
Additional operational documents maintained by the owner/operating authority for the period from
December 1,2007 through December 31, 2008 were also reviewed in conjunction with the
compliance evaluation.
CAPACITY ASSESSMENT
* There was sufficient monitoring of flow as required by the Permit, Licence or Approval
issued under Part V of the SDWA
During the documentation review the current C of A # 9379-5P9LY5 listed requirements for flow
monitoring and recording requirements at the Vienna Booster Station. This is currently not possible
as the system was constructed without any provisions for monitoring flow. ln order to rectify the
conflicting information the ministry would normally request that the owner apply for an amendment
from the Approvals Branch; however it was recommended at the time of inspection that the owner
wait until the implementation of the Municipal Drinking Water Licensing Program to provide the
correct information that corresponds with the drinking water system components.
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CAPACITY ASSESSMENT
* Flow measuring devices were calibrated or verified in accordance with the requirements of
a Permit, Licence or Approval issued under Part V of the SDWA.
Documentation was also provided to verify that flow measuring devices had been calibrated since
the previous inspection to ensure accuracy. A sufficient number of flow measuring devices, to
determine: average monthly flow rate; average daily quantity of water taken from the source and
total amount conveyed to the distribution system were in operation. Flow meters are installed at the
Menna Meter Chamber located on the North side of Lakeview Line and the Port Burwell Meter
Chamber located on the South side of Lakeview Line. These meters are read on a monthly basis.
* Records of flows and any capacity exceedences were made in accordance with the Permit,
Licence or Approval issued under Part V of the SDWA.
" The owner was monitoring demand and population trends in order to monitor the need to
upgrade or expand the system.
TREATMENT PROCESSES
* A valid Permit, Licence or Approval issued under Part V of the SDWA, other than those
issued for watermain construction, existed for the system.
Certificate of Approval # 9379-5P9LY5 issued October 23, 2003: is included in Appendix B of this
report.
* The owner had ensured that all equipment was installed in accordance with the Permit,
Licence or Approval issued under Part V of the SDWA.
* The owner complied with the requirement to seek changes to the Permit, Licence or
Approval issued under Part V of the SDWA where required, when changes were made.
* The owner had evidence indicating that all chemicals and materials used in the treatment
process met the AWWA and ANSI standards in accordance with the Permit, Licence or
Approval issued under Part V of the SDWA.
Documentation was provided indicating that all chemicals used in the treatment process and all
chemicals contacting the water have met the AWWA and ANSI standards in accordance with best
management practices.
* Up-to-date plans for the drinking-water system were available in accordance with the
Permit, Licence or Approval issued under Part V of the SDWA.
* The facility and equipment appeared to be maintained and in a fit state of repair.
* The Operator-in-Charge had ensured that all equipment used in the processes was
monitored, inspected, and evaluated.
* Measures were taken to ensure that pesticides were not applíed, stored, or mixed in the
immediate vicinity of source(s), treatment, and storage facilities.
During the inspection, the operator verified that pesticides are not applied, stored, mixed or
prepared around, over, or in the immediate vicinity of the water distribution system.
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
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BAYHAM (ELGTN AWS) DTSTRTBUTTON SYSTEM
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DISTRIBUTION SYSTEM
* The owner had up-to-date plans for the distribution system.
The Owner/Operating Authority keeps a plan of the distribution system identifying: hydrants, water
main systems, and sampling point locations. The maps should be updated regularly to record any
changes or additions to the distribution system. A good record system provides a history of the
distribution system, including normal and emergency operation, maintenance and repair.
* There was no cross-connection control/backflow prevention program, policy and/or by'law
in place.
At the time of inspection, the operator indicated that the Ontario Building Code and Municipality of
Bayham Building Design Policy is enforced to ensure procedures for design, material selection and
plumbing installation requirements are followed to maintain the integrity of the system on new
installations.
* Backflow preventers were installed at each service connection to
lndustrial/Commercial/lnstitutional and agricultural process that were considered high
hazard facilities.
The Municipality of Bayham has implemented an inspection program as a means of assessing
whether or not adequate backflow prevention devices are installed or required of high risk
operations (i.e. wastewater plants, sewage pumping stations, industrial operations, car washes,
interconnecting cisterns, hospitals, clinics, funeral homes, food packing plants etc.). Test reports
are available on file at the Water Distribution Department. The report includes the following: owner,
location, model and make of assembly and name of certified tester.
* There were no known cross connections between the distribution system and other water
sources.
During the inspection, the operator indicated that there are no known cross-connections such as
wells, cisterns, or any other systems that could be cross connected.
* Existing parts of the distribution system that were taken out of service for inspection, repair
or other activities that may lead to contamination, and all new parts of the distribution
system that came in contact with drinking water, were disinfected in accordance with the
Procedure for Disinfection of Drinking Water ln Ontario.
The Ten States Standards and the Ontario Building Code have been adhered to in procedures for
design, material selection and plumbing code requirements to maintain the integríty of the system.
Procedures for flushing, disinfection and testing of new and repaired water mains will be addressed
in the revised Maintenance Manual. The disinfection procedures should be in accordance with
proven industry best practice standards (i.e. AWWA C651-05 Standard for Disinfecting Water
Mains, AWWA C652-02 for storage facilities and C653-03 for Water Treatment Plants).
* There was a program for rehabilitation or replacement of watermains.
The Municipality of Bayham conducted an assessment regarding the rehabilitation or replacement
program higgered by excessive leakage; and/or frequent breaks. The Municipality of Bayham
water distribution system has been experiencing increasing failures of the distribution system
components; speciflcally, service saddles, valves; curb stops and hydrants which are the principal
cause of water loss.
The Municipality is using a proactive approach to try and mitigate the systems ongoing problems
before they occur thus reducing the potential risk of waterborne disease outbreaks; risks to public
health; boil water advisories and environmental impacts.
Further benefits include: lower cost for operation, monitoring and maintenance; increase public
confidence and reduced customer complaints and ensure than system pressure are sustained to
protect the integrity of the potable water and provide adequate fire protection.
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DISTRIBUTION SYSTEM
* The owner followed industry recognized standards or procedures in the material selection
and design associated with distribution system construction and maintenance.
The Municipality of Bayham currently has a document in place detailing the Specifications for
Water Main Construction. This document provides the following: general description of work, types
of materials to be used, water main construction including excavation details, type of fill, water
main pipe bedding, installation of valves and hydrants, testing in accordance with AWWA
Specification 600, disinfection of water mains in accordance with AWWA specifications C651-05,
sampling, service connections, connecting to existing mains and water systems following best
practice guidelines.
The Municipality of Bayham also has in-place a Customer Water lnspection Order Record that
details the following: type of materials used, time and date work was completed, name of installer,
name and time inspected.
ln addition to the above, the Ontario Building Code is enforced to ensure procedures for design,
material selection and plumbing installation are followed to maintain the integrity of the system.
* The owner had implemented a program for the flushing of watermains as per industry
standards.
During this inspection period, most valves were routinely inspected and exercised in conjunction
with the hydrant flushing program. The watermains are flushed annually, and pressure readings
(static and flowing), flow capacities (gallons per minute) and free chlorine are monitored during
flushing of the distribution system.
* A program was in place for inspecting and exercising valves.
* There was a program in place for inspecting and operating hydrants.
The Owner/Operator is aware that this requirement is legislated under the Ontario Fire Code (Fire
Protection and Prevention Act) for systems which provide fire protection. lf hydrant maintenance is
not being carried out annually for systems providing fire protection, the local fire department should
be notified.
The fire hydrants are inspected flushed and flow checked on an annual basis.
The Operating Authority also advised that during the colder winter months the hydrants are
inspected to assess and prevent freezing.
* There was no by-law or policy in place limiting access to hydrants.
By-laws which limit access to fire hydrants can prevent damage due to flooding, washouts and loss
of water pressure. lt is recommended that a policy, including by-laws, be introduced to enforce
policies adopted by the municipality.
* Consumer water usage, including industrial and commercial water users, was fully metered.
The Municipality of Bayham Water System is metered at the private residential connection. Water
systems should be metered; this allows the owner to account for water from production to the end
user. A residential water meter and backflow program also benefits the owner by providing valuable
information on per capita water use, and determination of unaccounted for water losses.
* The owner had conducted an assessment of production volumes versus authorized
consumption to determine the percentage of water loss in the distribution system.
The municipality conducts bi-monthly comparisons of water billed (water consumption by system
users) and water pervade to the distribution system.
Report Generated for millerji on 1210312Q09 (dd/mm/yyyy)
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BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
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DISTRIBUTION SYSTEM
* The owner had undertaken efforts to identify, quantify and reduce sources of apparent
water loss and/or established a leak detection/minimization program'
Leak detection is determined by monitoring daily usages, surface observations and consumer
notification. Additionally, the owner also shares ownership of sonic leak detecting equipment for
finding leaks which are not visible from the surface.
* The distribution system pressure was monitored to alert the operator of conditions which
may have lead to loss of pressure below the value under which the system is designed to
operate.
System pressure is currently monitored continuously on the Port Burwell Secondary System which
supplies distribution water to the Municipality of Bayham.
* Based on the records available the owner was able to maintain proper pressures in the
dístribution system.
* The donor had provided an Annual Report to the receiver drinking water system.
OPERATIONS MANUALS
* Operators and maintenance personnel had ready access to operations and maintenance
manuals.
The Operations Manual is stored in an accessible location at the Port Burwell Wastewater
Treatment Facility and is available to all operational staff. The Operations Manual contains the
following: plans, drawings, process descriptions, water distribution operator duties, emergency
procedures, disinfection procedures and other guidance materials typical of an Operations Manual.
Also in the manual is a sampling plan which includes instructions pertaining to the identification of
adverse drinking-water conditions as well as prescribed notifications and corrective actions.
* The operations and maintenance manuals contained plans, drawings and process
descriptions sufficient for the safe and efficient operation of the system.
The operations and maintenance manualcontained a sampling plan.
The manual contains a sampling plan, which includes instructions pertaining to the identification of
adverse drinking-water conditions as well as prescribed notifications and corrective actions.
The operations and maintenance manuals contained instructions pertaining to the
identification of adverse drinking water conditions, as well as prescribed notification and
corrective actions.
The operation and maintenance manuals and the emergency/contingency plans were
reviewed on a periodic basis.
LOGBOOKS
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS#:260004748
BAYHAM (ELGTN AWS) DISTRTBUTTON SYSTEM
Date of lnspection: 1210212009 (dd/mm/yyyy)
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LOGBOOKS
* Logs for the distribution subsystem(s) of the drinking water system contained the required
information.
During the site inspection, it was found that a general logbook identifying daily activities,
operational checks, etc. was in place. Operational logs are a key component for the safe and
efficient operation of a facility. Logs or other record-keeping mechanisms are required in order to
document the operation of the drinking water system and corrective actions taken to adverse
situations.
* Logbook entries were made in chronological order.
The record system allowed the reader to unambiguously identify the person who made the
logbook entry,
All log records reviewed during the inspection identified the names of all operators of the facility
and their respective signatures and/or initials. lt should be noted that any entries in the log must be
identified by the person making the entry in the logs. An example of this is if multiple operators
make entries in the log then those persons must clearly identify who made the entry (i.e. signature
or initials).
Entries in the logbook were made only by appropriate and authorized personnel.
Generally stated, the logs and operational records have been well maintained. During the
inspection of the Bayham Water System, it was found that Logs and other record- keeping
mechanisms have been kept in place by the operating authority. Some abnormalities had occurred
during the inspection period regarding Operator ln Charge (OlC) sign in. This was identified and
corrected by the owner on February 12,2009. The owner must continue to promote the need for
detailed documentation and ensure that all operators are aware of this requirement. Additionally, in
the event that the Operator does not meet with the requirements to be classified as an OlC, an
adequately licensed Operator should be listed as the OIC (on call), and be available to the staff
member conducting the routine operational duties.
Records or other record keeping mechanisms confirmed that operationaltesting not
performed by continuous monitoring equipment was being done by a certified operator,
water quality analyst, or person who suffices the requirements of O. Reg. '170103 7'5
For every required operational test and every required sample, a record was made of the
date, time, location, name of the person conducting the test and result of the test.
The operator-in-charge ensured that records were maintained of all adjustments made to
the processes within his or her responsibility.
* Logs or other record keeping mechanisms were available for at least five (5) years.
CONTINGENCY/EMERGENCY PLANNING
* The owner had developed a written contingency/emergency plan as required by the Permit,
Licence or Approval issued under Part V of the SDWA.
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS #: 260004748
BAYHAM (ELGTN AWS) DTSTRTBUTTON SYSTEM
Date of lnspection: 1210212009 (dd/mm/yyyy)
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CONTINGENCY/EMERGENCY PLAN NING
* The contingency/emergency plan was available for reference by all staff as required by the
Permit, Licence or Approval issued under Part V of the SDWA'
The Owner/Operator is responsible for ensuring that an up-to-date contingency plan is in place.
Emergency planning and the procedures under which the employees of the municipality respond to
an emergency should be incorporated into the training program. All staff responsible for the system
should participate in the training. This will help the responder to fully understand the necessary
steps to be taken during an emergency situation. Mock training sessions also identify any gaps in
the plan, and ensure that the correct and most appropriate instructions are in place.
* The contingency/emergency plan did provide for key equipment to be made available in the
event of an emergency or upset condition.
Contingency planning should include a prepared list of the facilities key equipment and suppliers.
All critical equipment should be made readily available in the event of an upset or emergency
situation. ln addition to the above, a comprehensive contingency plan should be developed and
made specific to each facility. All complete plans should be kept up to date and reviewed by staff.
* The contingency/emergency plan addressed spill scenarios.
Spill containment was provided for process chemicals.
It should be noted that all chemical storage facilities and chemical process areas should have
safeguards against accidental spills i.e., construction of dykes around compound to contain the
volume of the largest container in the compound, plus 10%.
Clean-up equipment and materials were in place for the clean up of spills.
SECURITY
* The owner had provided adequate security measures to protect components of the
drinking-water system.
CONSUMER RELATIONS
* Water conservation was being practiced by the owner or operating authority.
It is recommended that the Municipality of Bayham continues to institute goals that include the
implementation and promotion of water conservation. The municipality should give consideration to
the following: public education programs, lawn watering restrictions, aggressive leak detection
programs, metering, water rates and the promotion of water efficíency fixtures such as, low water
use toilets, shower heads, and faucet aerators.
* A documented system that records consumer complaints, steps taken to determine the
cause of the issue, and corrective measures taken to alleviate the cause and prevent its
reoccurrence did exist.
The Municipality of Bayham has a customer complaint procedure where complaints are recorded at
the Municipal Office. When a complaint is received, staff record the information on a prepared
complaint form. The complaint is then forwarded to the appropriate division. Once the complaint is
verified and resolved the operator contacts the complainant with the findings.
Report Generated for millerji on 1210312Q09 (dd/mmiyyyy)
DWS#:260004748
BAYHAM (ELGIN AWS) DTSTRTBUTION SYSTEM
Date of lnspection: 1210212009 (dd/mm/yyyy)
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CONSUMER RELATIONS
* Required documents were available free-of-charge during normal business hours at a
location accessible to the public.
The Owner/Operating Authority provided documentation showing that the 2007 Annual Compliance
Report was presented and passed by Municipal Council of Bayham as signed and dated on March
20,2008. Copies of the Annual Compliance and Summary Report are available to the public at the
Water Wastewater office located at 1 Chatham St, Port Burwell.
* The owner did take effective steps to advise users of the water system of the availability of
Annual Reports.
CERTIFICATION AN D TRAI NING
" The overall responsible operator had been designated for each subsystem.
Mr. Ed Roloson has been designated as the Overall Responsible Operator (ORO). ln the event that
Mr. Roloson is unavailable Mr. Robert Butler or Mr. Adam Swance may also be designated as
oRo.
" Operators in charge had been designated for allsubsystems which comprised the drinking'
water system,
During review of the operators' certiflcation, it was determined that the owner/operating authority
has designated an operator as the overall responsible operator for the Bayham Water System with
a certificate that is of the same class or higher than the system.
* All activities that were undertaken by uncertified persons in the DW subsystems were
overseen by persons having the prescribed qualifications.
* Alloperators possessed the required certification.
Operator Certificates are displayed at the Wastewater Plant; all certificates were up to date.
* Only certified operators made adjustments to the treatment equipment.
During review of the logs and other record keeping mechanisms for the inspection review period, it
was confirmed that system operations and maintenance is being conducted by certified operators.
* Operator certificates or water qualíty analyst certificates were displayed in a conspicuous
location at the workplace or at the premises from which the subsystem was managed.
All operators'certificates were displayed at the offìce located at 1 Chatham Street, Pt. Burwell
Wastewater Treatment Facility.
* The classification certificates of the subsystems were conspicuously displayed at the
workplace or at premises from which the subsystem was managed.
The Bayham Water Distribution System at the time of inspection was classified as Class 1 Water
Distribution # 118.
* An adequately licenced operator was designated to act in place of the overall responsible
operator when the overall responsible operator was unable to act.
There are two qualified Overall Responsible Operators ('ORO") for this system which provides
adequate coverage for all ORO duties.
* The owner/operating authority was aware of the operator training and record keeping
requirements, and they were taking reasonable steps to ensure that all operators receive
the required training.
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
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BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
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CERTIFICATION AN D TRAINING
* Operators were regularly trained with respect to the contents of the operations and
maintenance manual and Contingency/Emergency Plan.
Review of the training records provided indicated that the operators have been regularly trained
with respect to the contents of the operations and emergency manuals.
ln order to safeguard the water supply the owner/operating authority should ensure that the
operators are able to deal with contingencies and emergencies when they occur.
WATER QUALITY MONITORING
* Relief from water quality monitoring requirements had not been granted.
* All microbiologicalwater quality monitoring requirements for distribution samples were
being met.
During the inspection review period, it was found that the owner had complied with O. Reg. 170/03,
Schedule 10. The Municipality of Bayham water distribution system services a population of
approximately 1500 persons; as such the municipality is required to take a minimum of nine (9)
distribution system samples each month.
The owner must ensure that at least one is taken in each week of the month and that all samples
are analyzed for E.Coli and total coliforms as prescribe under Schedule 10. The owner must also
ensure that at least 25o/o of the samples taken are analyzed for general bacteria population
expressed as colony count on a heterotrophic plate count (HPC).
Documentation provided by the Municipality during the inspection period, indicates that allwater
distribution microbial monitoring requirements have been met. Additional sampling has been
conducted by the owner/operator as a proactive approach to ensure that the water distribution
samples are representative of the entire drinking water system.
* All trihalomethanes water quality monitoring requirements prescribed by legislation were
conducted within the required frequency.
Documentation provided by the municipality during the inspection period, indicates that all quarterly
trihalomethanes water quality monitoring requirements have been met. Sample results provided by
the owner have been included as an annual average in the 2007 Annual Summary Report.
* Trihalomethane samples were being collected from a point in the distribution system or
connected plumbing system that was likely to have an elevated potential for the formation
of trihalomethanes.
The owner/operator has ensured that sample locations for trihalomethanes reflect maximum
residence time in the distribution system.
* The owner ensured that water samples were taken at the prescribed location.
* All water quality monitoring requirements imposed by the Permit, Licence or Approval
issued under Part V of the SDWA were being met.
Documentation provided by the Municipality during the inspection period, indicates that all
physical/chemical water quality monitoring requirements have been met.
* The owner had not established water quality goals over and above regulatory requirements.
Ministry of the Environment
Drinking Water System Inspection RepoÉ
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
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WATER QUALITY MONITORING
* Allsampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170/03 were
being met.
On July 26,2007, a change in the requirements for lead testing of regulated residential water
systems was introduced. ln accordance with O. Reg. 170103 Schedule 15.1 , lead sampling periods
are twice per year: December 15,2007 to April 15,2008, and between June 15, 2008 and October
15, 2008. Standard sampling requirements and number of sample locations prescribe the minimum
number of samples and the locations dependant on the population served by the drinking water
system. Based on a population of 1500 persons, the Municipality of Bayham must obtain samples
from twenty (20) private residential plumbing systems, two (2)from non-residential plumbing
systems and four (4) from the distribution system served by the Bayham drinking water system.
A review of data provided for the completed lead monitoring program confirmed that the
municipality had not been able to obtain the required number and type of samples.
The owner applied for relief from regulatory requirements and was successful. A copy of this
Certificate of Approval # P8260004748RR-O1 is located in Appendix B: Certifìcates of Approval.
It should be noted that one (1) test result exceeded of the drinking water standard for lead. This
distribution sample was collected from fire hydrant and not a private residence.
* All sampling requirements for alkalinity and pH prescribed by schedule 15.1 of O. Reg.
170103 were being met.
During the documentation review all lead samples collected by the owner were in accordance with
the direction provided in Schedule 15.1-7(3).4 spreadsheet provided by the owner clearly identified
alkalinity and pH results.
* Samples for chlorine residual analysis were tested using an acceptable portable device.
The secondary disinfectant residual was measured as required for the distribution system.
All distribution free available chlorine (FAC) residual measurements provided by the owner during
the inspection review were appropriately documented including the time, date, FAC residual and
the person who analyzed the sample. The owner sampled two (2) times daily from different
locations in the distribution system.
Records confirmed that the maximum free chlorine residual in the distribution system was
less than 4.0 mg/L or that the combined chlorine resídual was less than 3.0 mg/L.
Records confirmed that chlorine residual tests were being conducted at the same time and
at the same location that microbiological samples were obtained.
During the documentation review records verify that chlorine residuals are being collected at the
same time and location as microbiological samples from the distribution.
The owner has fulfilled the requirements prescribed by O. Reg. 170/03 6-3(1) which requires a
water sample to be taken and tested for a microbiological parameter, the owner of the drinking-
water system and the operating authority for the system shall ensure that another sample is taken
at the same time from the same location and is tested immediately for,
(a) free chlorine residual, if the system provides chlorination and does not provide chloramination;
or
(b) combined chlorine residual, if the system provides chloramination.
Records confirmed that disinfectant residuals were routinely checked at the extremities and
"dead ends" of the distribution system.
Ministry of the Environment
Drinking Water System lnspection Report
Report Generated for millerji on 1210312009 (ddlmmlyyyy)
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BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
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WATER QUAL¡TY MONITORING
* Testing for parameters required by legislation, Order, or a Permit, Licence or Approval
issued under Part V of the SDWA was conducted by laboratoríes in Ontario licenced to test
for that parameter, or by eligible laboratories outside Ontario.
The Municipality contracts SGS Lakefìeld Research Ltd., 746 Baseline Road E., Suite 202, London
ON and Maxxam Analytics lnc 6740 Campobello Road Mississauga ON to conduct the required
chemical and microbiological testing.
* The drinking water system owner had submitted written notices to the Director that
identified the laboratories that were conducting tests for parameters required by legislation,
Order Gertificate of Approval (OWRA) or a Permit, Licence or Approval issued under Part V
of the SDWA.
* Based on information provided by the owner/operator, samples were being taken and
handled in accordance with instructions provided by the drinking-water system's
laboratories.
* The owner indicated that the required records are kept and will be kept for the required time
period.
WATER QUALIW ASSESSMENT
* The inspector collected audit samples during the inspection.
Audit samples were collected on, February 18, 2009 by the inspecting officer. Sample results are
included in Appendix C of this report.
* Results of Ministry audit sampling met the standards included in the Ontario Drinking Water
Quality Standards (O. Reg. 169/03) and O.Reg. 170103.
no samples results provided
* Records show that water sample results taken during the review period met the Ontario
Drinking Water Quality Standards (O.Reg. 169/03), with the following exceptions:
After reviewing laboratory results and monitoring data provided by the owner, it was found that
water provided by the system did not meet the requirements of the prescribed drinking water
quality standards. Analytical results for lead were reported slightly over the maximum allowable
concentration of 0.010 mg/L at 0.015 mg/L from a sample collected at a fire hydrant during the lead
sampling program. The owner has taken the prescribed corrective action as per O. Reg. 170103 or
as otherwise directed by the Medical Officer of Health.
REPORTING & CORRECTIVE ACTIONS
* Corrective actions (as per Schedule 17) were taken to address adverse conditions,
includíng any other steps that were directed by the Medical Officer of Health.
During the inspection document review period the Bayham Water Distribution Supply had
responded to one (1)Adverse Water Quality lncidents (AWOI). All reporting notifications and
corrective actions were taken by the operating authority in accordance with O. Reg 170/03.
* Corrective actions as directed by the Medical Officer of Health had been taken by the owner
and operating authority to address exceedances of the lead standard.
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS#:260004748
BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
Date of lnspection:. 1210212009 (dd/mm/yyyy)
Page 14 of 18
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ÐÞontario
REPORTING & CORRECTIVE ACTIONS
* All required notifications of adverse water quality incidents were immediately provided as
per O.Reg. 170/03 16-6.
* All required notifications of adverse water quality incidents were provided as per O.Reg,
170103 16-7.
* ln instances where written notice of issue resolution was required by regulation, the notice
was provided as per O.Reg. 170/03 16-9.
* Annual Reports included the required information.
* The Annual Report was prepared by February 28th of the following year.
* Summary Reports for municipal councilwere completed on time, included the required
content, and were distributed in accordance with the regulatory requirements.
The Owner/Operater provided a copy of the Summary Report for the water system dated March
20,2008 and resolution that the report was provided to council.
* The system was registered with the Ministry and provided the required notice containing
information about the system.
* All changes to the system registration information were provided within ten (10) days of the
change.
OTHER INSPECTION FINDINGS
* The following issues were also noted during the inspection:
During the inspection, it was found that the owner/ operator should give further consideration to the
continuous improvement of the overall operation and maintenance of the drinking water system.
Please refer to Appendix D for further details related to Best Management Practices and
Recommendations.
Ministry of the Environment
Drinking Water System Inspection Report
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS#:260004748
BAYHAM (ELG|N AWS) D|STRTBUTTON SYSTEM
Date of lnspection: 1210212009 (dd/mm/yyyy)
Page l5 of18
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Ministry of the Environment
Drinking Water System Inspection Report
NON.COMPLIANCE W¡TH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED
This section provides a summary of all non-compliance with regulatory requirements identified during the
inspection period, as well as actions required to address these issues. Further details pertaining to these
items can be found in the body of the inspection report.
Not Applicable
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS#: 260004748
BAYHAM (ELGTN AWS) DTSTRTBUTTON SYSTEM
Date of Inspection'. 1210212009 (dd/mm/yyyy)
Page16oflS
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ÐÞontario Ministry of the Environment
Drinking Water System lnspection Report
SUMMARY OF BEST PRACTICE ¡SSUES AND RECOMMENDATIONS
This section provides a summary of all best practice issues identified during the inspection period. Details
pertaining to these items can be found in the body of the inspection report. Best Management Practices are
recommendations and not mandatory requirements, but may lead to safe drinking water for the consumer.
ln the interest of continuous improvement in the interim, it is recommended that owners and operators
develop an awareness of the following practices and consider measures to implement them so that all
drinking water systems continuously improve their processes.
1. There was no cross-connection control/backflow prevention program, policy and/or by-law in
place.
At the time of inspection, the owner had not developed a bylaw to prevent potential cross-connections.
Recommendation:
The Owner should consider developing a comprehensive by-law to prohibit cross connections within the
distribution system. A by-law of this type should include, but is not limited to: requirements for yearly
inspections of plumbing equipment, maintenance schedules, and reporting requirements to the Owner on
issues associated with cross connections. Additionally, the Owner should consider implementing an
inspection program to ensure that high risk operations (i.e. wastewater facilities, industrial operations, car
washes, interconnecting cisterns, hospitals, clinics, funeral homes, food packing plants, etc.) are
scheduled for inspections as a means of assessing whether or not adequate backflow prevention devices
are installed, tested or required at high risk facilities.
2. There was no by-law or policy in place limiting access to hydrants.
By-laws which limit access to fire hydrants can prevent potential contamination due to inflow or backflow
to the water supply. lmproper operation of valves, hydrants and connections could cause unseen
problems in the distribution system; additional damage due to flooding; washouts and loss of water
pressure may also create unfavorable conditions.
It is very important that the municipality ensure that an approved and safe protocol is followed when
taking water from hydrants within the distribution system. The protocol should include backflow prevention
devices rated for severe hazard conditions to ensure that a potential cross connection between the
haulers tank contents and the municipal water distribution is eliminated. lt is very important that the owner
provides supervision during connection to the potable water system.
Recommendation:
It is recommended that a policy including by-laws to enforce its adherence be adopted by the municipality.
3. The following issues were also noted during the inspection:
Best Management Practices and Recommendations are provided by the ministry to improve the
owner/operator's ability to ensure continuous improvements with the overall operation and maintenance of
the drinking water system and ongoing protection of public health. Multiple issues involving the operations
of the water system were identified through the inspection process.
Recommendation:
These are further discussed in Appendix D, and are listed as Best Management Practices and
Recommendations.
Report Generated for millerji on 1210312009 (dd/mm/yyyy)
DWS#: 260004748
BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
Date of lnspection: 1210212009 (dd/mm/yyyy)
Page 17 of 18
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ÐÞontario
SIGNATURES
Inspected By:
Jim Miller
Minlstry of the Environment
Drlnking Water System lnspection Report
Reviewed &Approwd By:
Ewoud \ån Goch
Review &Approval Date:
Signature: (Supervisor):
Z /*e- lr^"1' ¿3/o7
Note: This inspec-tion does not in any way suggest that üere is or has been compliance with
applicable legislation and regulations as they apply or may apply to this facility. lt is, and remains,
the responsibilig of the owner and/or operating authority to ensure compliance with all applicable
legislative and regulatory requirements.
Report Generated for millerji on 1203/2009 (dtymrn/Vyyy)
DI{IS #: 2600&748
BAYHAM (ELGIN A\A/S) DISTRI BUTION SYSTEM
Date of lnspedion: 1210212009 (dd/mmlyyyy)
Page 18 of 18
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Ministry of the Environment
Drinking Water System Inspection Report
Appendix A
Drinking Water System Gomponents Description
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lF> ^ ^ Ministry of the Environment
tf Ontaf iO Drinkins Water System lnspection Report Appendix A
DRINKING WATER SYSTEM COMPONENTS DESCRIPTION
Name: Pt. BurwellWater Distribution
Station ld #:
Type: Treated Water POE
Sub Type: Other
Street Number: Street Name:
Lot: Goncession:
Part: Reference Plan:
Map Datum:
Geo-Referencing Method :
Accuracy Estimate:
Location Reference: UTM Zone:
UTM Northing: UTM Easting:
Latitude: Longitude:
Name: Vienna Booster Station and Distribution System
Station ld #: 2600047488001
Type: Treated Water POE
Sub Type: Pumphouse
Street Number: 55486 Street Name: Vienna Line
Lot: Goncession:
Part: Reference Plan:
Map Datum: NAD 83
Geo-Referencing Method: GPS
Accuracy Estimate: 1-10 Meters (Good Quality GPS)
Location Reference: Edge of Object UTM Zone: 17
UTM Northing: 4724979 UTM Easting: 516620
Latitude: Longitude:
Report Generated for m¡llerji on 2310312O09 (dd/mm/yyyy)
DWS #: 260004748
BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
Date of lnspection : 12l12l201g (dd/mm/yyyy)
Page I of I
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Ministry of the Environment
Drinking Water System lnspection Report
Appendix B
Certif icate(s) of Approval
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CONIENT COPY OF ORIGINAL
Mlnlstry illnbtàro AMENDED CERTIFICATE OF APPROVAL
of the do MUNICIPAL DRINKING WATER SYSIEMS
Envlronment t'E¡wircnnemetf NUMBER 1788-5SHLD5
The Corporation ofthe Municipality of Bayhan
PO Box 160
Straffordville, O¡rørio
NOJ IM
SiteLocation: MennaPumpingS6ion
93,14 Plank Road. kyham Municipality, County ofElgin
NOJ IYT
Ptrsuætt to the S{e nrìnking Water ÁcÍ, 2002, S.O. 2002, c. 32, øld lhe regulatioru mde therender and subject to the
limitatiotts thereof, this approval is issued nder Pøt V of the S6e nrinking Water /ct. 2002, S.O. 2002, c.32 to:
Ihe Corporation oftheMunicipality of Bayham
PO Box 160
SEaffordville, Ontario
NOJ lYO
PART I . NRINKII\G }VATÍR. SYSTTMNTSCRIPÏION
l.l for a drinking-water system serving the Mllage ofMenng in the Municipality of Bayham, rcceiving Íeated
water from üre Elgin AreaPrimary Water Supply System, consisting of the following:
Menna Booster Pumping Station
Treated water from the Elgin AreaPrimary Water Supply System enters the MernaBoosterPumping Station
after receiving re-chlorination at both hnvell Water Tower and Lakeview Rechlorination facility. The Boosær
Pumping Station, located at UTM NAD83 Znne 17 , 516821 .73m E and 472878.19m N and consisting of:
- a22 kW pump rated al 45 Us at a TDH of 26 m.
- one (1) pr€ssure regulating valve.
- one (l) by- pass piping connection.
all in accordance with the Engineer's Report prepared by "Earth Tech Canada [nc." dated March 3 1, 2001 and
any additional information and documentation that may havq been provided in support of the ReporL
1.2 all in accordance with the applications and plans and ofier supporting documents listed in Schedule "A',
and all other Schedules, which a¡e attached to, and form part ofthis approval, except as specified in the
conditions contained herein.
PART2 - nFTUTIOIS mn nr()nnr¡uoN
2.1 In this approval, unless the context otherwise requires, words and phrases shall be giventhe same meaning
as those set out nthe Safe Drinkíng W'ater Act, 2002,5.0.2002, c.32 and any regulations made in
accordance with that act.
2.2 In this approval
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"q)proval" means this entire approval documen! issued in accordance with section 36 of the
SDWA, and includes any schedules to it
"Dit€ctor" means a director appointed pursuant ûo s. 6 ofthe SDllAlo¡ the purposes of Part Vof
theSDWA
"drinking-water system" includes the works set out in Part I
"provincial ofücer" means a p¡ovincial officer appointed pursuant to s. 8 of the SDZI
"SDWA" meøts the S{e Drinking Water Act, 2002, S.O. 2002, c. 32, as onended
2.3The following informæion is applicable to this approval
uo\rrer" is the Municipality of þharn, its successors and assþees
"operating authority" is the Ontario Cle¿n Water Agency (OCWA), its successors and assignee
PART3 - GE\¡RAL
Compliance
3.1 The owner and operating authority shall operate the drinking¡water system in accordance withthe SDWA,
any çplicable regulations made theretrnder, and this approval.
3.2 Despite any condition of this approval to the contary, the owner and operating authority set oú in Pa¡t 2
are jointly and severally liable to comply with all conditions ofdris approval.
3.3 The owner and operating authority shall ensue thd any person authorized to carry oú work on or operate
any aspect of the drinking-water system has been informed of the SDWA,all applicable regulations made in
accordance with that act, and this approval and shall take all reasonable measures to ensure any such person
complies with the same.
3.4 A copy ofthis approval shall be kept in a conspicuors place so that it is available for reference by all
persons responsible for all or part of the operæion of the drinking-wafer system.
Build, etc in Accordance
3.5 Except as otherrxise provided by this approvat, the drinking-water system shall be designed, developed,
built, operated and maintained in accordance \À,ith Part I above and the documentation listed in Schedule'i4".
Interpretation
3.6 Where there is a conflict between the provisions of this approval and any other document the following
hierarchy shall be used to determine the provision that takes precedence:
i.TheSDWA;
ii. a condition imposed in this approval in accordance with s. 38 of the SDWAç
iii. any regulation made undertheSDWA;
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iv. this approval;
v. any application documents listed in Schedule nA" from most recent to earliest and
vi. all other documents listed in Schedule "/t'' from most ¡@ent to ea¡liest.
3.7 The requirunents of this approval are severable. If any requirement of this approval, or the applicAion of
any requirement ofthis approval to any circumstance, is held invalid or unenforceable, ttre application of such
requirement to other circumstanc¿s and the remainder of this approval shall not be affected thereby.
3.8 Nothing in this approval shall be read to provide relief ûom the need for sEict compliance with the
Ewironmental Assessmenl Act, R. S.O. I 990, c E. I 8.
Other Legel Obligations
3.9 The issuance of, and compliance with the conditions of, this approval does not:
i. relieve any pemon of any obligation to comply with any provision of any applicable statute,
reg¡rlation or other legal requirernent or
ii, limit in any way the authority of the ministry to require certain steps be taken or to require the
owner to ñ¡¡nish any ftrther information related to compliance with this approval.
3.10 For greater clarity, nothing in this approval shall be read to provide relief from regulatory requirements in
accordance wíth section 38 of the SDWA, exce'pt as provided in Part 9.
Adverse üfects
3.1I Nothing in this approval shatl be read as to permit i) the discharge of a contaminant into the natr¡ral
envi¡onment that car¡ses or is likely to cause an adverse effect; or ii) the discharge of any material of any,kind
into or in any waters or on any shore or bank thereof or into or in any place that may impair the quatþ ofthe
water of any waters.
3.12 Nl reasonable steps shall be taken to minimize and ameliorate any adverse effect on the natural
envi¡onment or impairment of the quality of water of any waters resufting from the operation of the drinking-
water system including such accelerated or additional monitoring as may be riecessary to determine the natue
and extent of the effect or impairmenl
3.13 Fulfillrnent of one or more conditions imposed by this approval does not eliminate the requiremant to
fulfill any other condition of this approval or the requirements of any applicable statute, regulatÍoq or other
legal requirement resulting from any act or omission that causes or is likely to caus€ an adverse effect on the
nah¡ral environment or the impairment of water quality.
Change of Ortner
3.14 The owner or the operating authority, as the case may be, shall notiry the director, in writing of any of
the following changes within 30 days ofthe change occurring:
i. change of owner or operating authority;
ii. change ofadd¡ess;
iii. change of partners where the owner is or at any time becomes a partnership, and a copy of the
most recent decla¡ation filed under the B¡siness Names Áct, R.S.O. 1990, c. 817; or
iv. change of name of the corporation where the owner or operating authority is or at any time
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becomes a corporatior¡ and a copy of the most cunent information filed under the Corporations
Information Act, R.S.O. 1990, c. C.39.
3.15 In the event of any change in ownership of the drinking-\ryater system, other than change to a successor
municipality, the owner strall notif, the successor of and provide the successor with a copy of this approval,
and the owner shall provide acopy of the notification to the district manager ofthe local office of lhe ministry
and the director.
Inspections
3.16 No person shall hinder m obsfuct a provincial officer in the performance oftheir ú¡ties, including any
and all inspections authorized by tIrc SDWA
Inform¡tion
3.17 Any informæion requeste{ by the ministry, conceming the drinking-water system and its operation under
this approval, including but not limited to any records required to be kept by this approval shall be provided to
tlre Minístry, upon request.
3 , I I Records required by or creaed in accordance with this approval, unless specífically referenced in s. 12
of O. Reg. l70l\3, shall be retaíned for at least 5 years in a location where a provincial officer who is
ínspecting the treatment system can conveniently view them.
3.19 The receipt of any information by the mínistry or the failure ofthe ministry to proseqfe any person or to
require any person to take any actior¡ under this approval or under any statute, regulalion or other legal
requirement in reldion to the informationb shall not be constn¡ed as:
i. an approval, waiver, or jufification by the ministry of any act or omission of any person that
contravenes any tenn or conditíon ofthis approval or any statute, regulation or other legal
requirement; or
ii. acceptance by the ministy of the information's completeness or accuracy.
PART4 - PMF'ORMAIWF'
4.1 The drinkíng-water system shall not be operated to exceed ttre following mæ<imun flow rate set out
below:
Booster Pump Mæ<imumFlowRafe
(*L/s99
VrennaBooster _ it_....- _. __..45
4.2 Despite condition 4.1, the drinking-water system may be opemted ztarate above the maximum flow rate
set out in condition 4.1 where necessary for:
i. the maintenance ofthe drinking-water system.
4.3 Condition 4.2 shall not be constued to allow drinking-water to be supplied thât does not meet all other
applicable standards and legal requirsments.
PARTS : IToI\IITORTTG AND RECORDTNG
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Flowme¡suring devices
5.1 Instatl a suffrcient number of flow-measuring devices within the drinking-water system to permit the
meåsurement and recording of:
i. the monthly volume of water conveyed ttrough the Menna Booster Pumping Station.
PART6 - OPRATIOI\N| AI\¡D T{ATNTFITANCE
Chemical standards
6.1 All chemicals and mæerials used in the operation of the drinking-$rater system that come into contact with
water within the system shall meet atl applicable standards set by both the Americ¿n Wder Works Association
('AWWA') and the American National Standards Institrfe ('ÁI{SI") safety criteria sta¡dards NSF/60 and
NSFi6t.
62Themost current chemical and material product registation docwnentation from a testing institution
accredited by either the Søndards Council of Canada or by the Amerícan Ndional Standards Institt¡tion shall
be available at all times for each chemical and material used in the operation of the drinking-water system that
comes into contact with water within the system.
6.3 Condition 6.2 does not apply in the context of any particular chemical or material where the Owner has
written documentation signed by the director that indicates that the Ministry is satisfied that the chemical or
material is acceptable for use within ttre drinking-water system and that chemical or material is only used as
permitted by the documentation.
Operations mrnual
6.4 An upto{ate operations manual shall be maintahed and available for refelence by all persons responsible
for all or part of the operation of the drinking-water system.
6.5 Ttrc operations manual shall include at a minimum:
i. the requirements ofthis approval and associated procedwes;
ii. the operation and maintenance recommendations from the most recent engineers' report;
iii, procedures for the monitoring and recording of in-process parameters necessary for the
conÍol of the teatment system and assessíng the performance of the drinking-water system;
iv. procedrnes forthe operation and maintenance of monitoring equipment;
v. contingency plans and pmcedures for the provision of adequate equipment and material to deal
with emergencies, upset and equipment breakdown;
vi. procedures for the dealing with complaints related to the drinking-water system, including the
recording of the nær¡re of the complaint and any investigation and corrective action takenthat in
respect of the complaínt.
ó.6 Procedures neeessary to the operation ofany physical alterations ofthe drinking-water system shall be
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incorporated into thê operations manual prior to fie alterations coming into operation.
Drawings
6.7 An uptodate hocess and lnstrumenøtion Diagram for the treafirent systeflr shall be kept on site æ the
drinking rvater system.
6.8 All drawings and diagrams in the possession ofthe o\Mrer or operating auttrority thd show the trca,fiient
system as constructed shall be retained.
6.9 An alteration to the teatment system shall be incorporated into Process and Instruction Diagrams and
record drawings and diagrams within one year ofthe substantial completion ofthe alæration and shall be
r€tained and shall be made readily available for inspection by Mnistry statr
PART 7 - F'UTI]RE AI,TTRATIOI\S
Approved future alterations
7.1 Not Applicable
Certifi c¡te of com pliance
7.2 Not Applicable
PART8. STTJDITS AND IJPGRADË¡ REQI]IRE)
3.1 ¡e1 efplicable
Requirement not an approval
3.2 ¡e1¡pplicable
PART q - RU,IE' EROM RmJI^À'IORY REQUÍRAì4EYÍS
Relief from regulatoly requirements
9.1 Not applicable
Conditions in exchange for relief from regulatory requirements
9.2 Not applicable
scf{lrÐur.F._ Á
The following supporting documents form part of this approval.
l. Applicæion daþd June 19,2003
- Correspondence dated June 16,2003 and October 17,2003 from John D. Armistead, P.Eng., EarthTech
- Plan entitled "þgraded Port B¡rwell Secondary Water Supply System Schematics" dated June 2003,
prepared by Earttr Tech
2. The original applications for approval, including dæign calculations, engineering drawings and reports, and
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CONTENT COPY OF ORIGINAL
other supporting documents prepared in support ofany previous certificate(s) ofapproval issued for any
works now approved and replaced by this approval, unless this approval states otherwise.
Ihis Certifïcrte of Approvel revokes rnd replaces Certificat{s) of Approval I\o. 8319-5IøRZQ issued on I}ãy 16'
20üt
Atl or pøt of this qproval may be revíayable in accordørce with the provisions of Pøt X of lhe SùVA. In accordutce
with Section 129(l) of the Sqft nrinkìng Water ract. Chqter 32 Statutes of Onløio, 2002, as mtended, you may by
written notice served tpon me md the Environmental Review Tribmal wilhin I 5 days fier receípt of this Notice, require
a heøíng by the Tribunal. Section 129 (2) sets out a procedwe upon which the I 5 doys may be extended by the Trihnal.
Section 129(j) ofthe Sde Drìnking Water 4ct. Chapt* 32 Stattes of Ontøio, 2002, provides that the Notice requiring
the heøing shall state:
l The aspect oftlre decision, including the portion of the permi! licence, approval, o¡der or notic¿ of administative *n"Çin r"rp"ct of whicb
the hearing is rcquired; and
2, The grounds for ¡eview to be ¡elied on by the person at the hearing.
Except with leave oftùe Tribur¡al, a person requiring a hearing in ¡elation to a reviewabls decision is not entitled to,
a) a rcview ofany aspect ofthe decision othc¡ than úat statcd in the notice requiring the hearing; or
b) a review ofthe decision other than on the grounds stated in the notice
The Notice should aho include:
3. The name ofthe appellant;
4, The address ofúe appellant;
5. The Certificaæ of Approval number;
6. The date of the Ce¡tifioate of Appmval;
7. The n¡me of tlre Dircctor;
t. The municipality within which the wo¡ks arc located;
And the Notice should be signed otd dated by the appellant.
Thìs Noticemust be serttedupn:
Ilæ Secretryr AND The Dircctor
Envi¡srmenbl RwiewTrihnd PüIV,W MnldnÈ lyd¿tAcL 2002
2300 Yonge Sr, l2úr Floor Ministy ofEnvironnent
P.O Box2382 2SLClairAvcnræWcs(Floorl2A
Torolrto, fufio Torontq Or¡Þrio
M4p tE4 M4V lu
* Furtbcr infom¡¡tion o¡ thc E¡viro¡ment¡l Review Tribun¡l'c requircmclts for rn eppcel c¡n be obt¡i¡¿d dircctly from thc
Tribu¡¡l rt Tcl: (416) 314{ófXl, F¡r: (416) 314-4f}6 or ww*c¡tgov.otr.c¡
Ihe above notedwalerworb øe ryproved tmder Pøt Y of the Sde nrìnhing Water Act.
DATED AT TORONTO this 2lst day of Octobe\2003
;II
IndraPrashad, P.Eng.
Director
Party olthe Safe Drhking Water Act, 2002
RIvl/
c: Distict Manager, MOE London - DisFict
John Armistea{ Earth Tech Inc.
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Itlini*hy of the Environment Mini*tè¡e de l'Environnement
Sa[e DrinkingWater Btanch Direction du contrôle de [a qualité de
Floor l9 l'eau potable2StClairAveW Étaæ19
Toronto 0N M4V 1LS 2 àt St Clðir guest
Fa}[ [4]ËJ3141037 Toronro ûN M4V 1L5
Telephone: [41 6) 31 4-8] 84 Télécopieur: [41 6]31 4-1 037
TéÉphone : [41 6ì 31 4-81 84
July 11, 2008
Ed Roloson
Water/IVastewater Superintendent
Municipality of Bayham
P.O. Box 160
Staffordville, ON
NOJ lYO
RE: Regulatory Relief From Lead Sampling Requirements
Bayham Distribution
Certificate of Approval Number PB.26000 4748RR-0 I
We have enclosed a new Certificate of Approval in accordance with Part V, of the SDWA. This
Certificate provides regulatory relief from lead sampling requirements of Regulation 170/03 for the
above drinking water system, subject to the Terms and Conditions listed nPart4.
If you have any questions regarding the above approval, please contact Edmond Lui, P.Eng., Senior
Water Engineeq at (416) 212-37 04.
AzizS. Ahmed, P.Eng.
Director, Part V SDWA
cc. Drinking Water Supervisor, MOE London District Office
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lrtinistry MinistÞre CERTIFICATE OF APPROVAL
of rhe de MUNICIPAL DRINKING WATER SySIEMS
Environment t'Environnement NUMBER P8260004748RR-01
Page lof 5
Municipality of Bayham
P.O. Box 160
Staffordville, ON
NOJ lYO
Pursuant to the Søfe Drinking Water Act, 2002, S.O. 2002, c. 32, and the regulations made thereunder and
subject to the limitations thereof, this approval is issued under Part V of the Safe Drinking Water Act, 2002,
S.O. 2002, c. 32 to:
Municipality of Bayham
P.O. Box 160
Staffordville, ON
NOJ 1YO
PART 1 - DRINKING WATER SYSTEM IDENTIFICATION
1.1 with respect to the drinking water system serving Municipality of Bayham, known as Bayham
Distribution, identified as DWS Number 260004748.
PART 2 - RELIEF FROM REGULATORY REOUIREMENTS
2.1 for relief from regulatory requirements, pursuant to section 38 of the Safe Drinking Water Act,
as follows:
Notwithstanding the provisions of Schedule 15.1 of O.Reg. 170/03, the Owner is not required
to comply with the following:
Samnlins Reouirements of Schedule 15.1-4(1)a. b and c
Number of Sampling Points In
Plumbing that Serves Private
Residences
Number of Sampling Points in
Plumbing that Does Not Serve Private
Residences
Number of Sampling Points in
Distributions System
20 2 4
2.2 In exchange for the relief granted under 2.L above, and subject to the Terms and Conditions of
Part 4 below, the Owner is required to comply with the following:
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Samoline Requirements Subiect To Conditions In Part 4
Number of Sampling Points In
Plumbing that Sewes Private
Residences
Number of Sampling Points in
Plumbing that Does Not Serve Private
Residences
Number of Sampling Points tn
Distributions System
6 2 4
PART 3 - DEFINITIONS AND INF'ORMÄTION
3.1 Words and phrases not defined in this approval shall be given the same meaning as those set
out in the Safe Drinking Water Act, 2002, S.O. 2002, c. 32 and any regulations made in
accordance with that act, unless the context requires otherwise.
3.2 In this approval
"adverse effect", "contaminant", "impairment" and "natural environment" shall have the
same meanings as tnthe Environmental Protection lcr, R.S.O.1990, c. E.l9 and tlile Ontario
Water Resources Act, R.S.O.1990, c. O.40;
"approval" means this entire approval document, issued in accordance with section 36 of the
SDWA, and includes any schedules to it;
"Director" means a Director appointed pursuant to s. 6 of the SDWA for the purposes of Part
V of the SDúVA;
"provincial officer" means a provincial officer appointed pursuant to s. 8 of the SDITA;
"SDWA" means the Safe Drinking Water Act, 2002, S.O. 2002, c. 32, as amended'
PART 4 - TERMS AND CONDITIONS
4.I The relief from regulatory requirements granted under this approval is in effect for the
following sampling periods described under Schedule 15.l-4(2):
December 15,2007 to April 15,2008
4.2 Notwithstanding condition 4.I above, the relief from regulatory requirements granted under
this approval is also in effect for the following sampling periods:
June 15,2008 to October 15,2008
December 15,2008 to April 15,2009
June 15, 2009 to October 15,2009
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This relief is conditional upon the Owner submitting to the Director the following
documentation prior to the end of the particular sampling period:
I
11
111
A copy of the documents sent to each private residence/non-residential building
within the area of service, requesting volunteers to provide sampling locations as
required under Schedule 1 5. l.
A copy of newspaper or other media advertisements requesting volunteers.
Logs of direct contacts made with occupants of private residences and non-residential
buildings requesting volunteers, including phone calls or home visits. For greater
certainty, this clause does not impose a requirement to contact each private residence
within the area of service, but the Owner should be make reasonable efforts to
directly contact private residences to request volunteers.
Documentation of any other steps taken to secure volunteers to provide sampling
locations in accordance with Schedule 15.1
A statement from the owner confrrming that reasonable efforts were made to contact
occupants of all residential and non-residential buildings within the service aÍea,to
secure volunteers.
A statement from the Owner confirming the number of volunteers for both residential
and non-residential locations.
lv
V.
l1
4.3
4.4
4.5
4.6
The relief from regulatory requirements granted under this approval will not apply to a
sampling period described irL4.2, if the Owner does not comply with the conditions undet 4.2
for that sampling period.
In the event that the owner secures alarger number of volunteers for sampling in any one
sampling period than is required under the relief granted in this approval, the owner shall
increase the number of samples collected during that sampling period to include the
additional volunteers, up to the minimum required under Schedule 15.1 of O.Reg. 170103.
Regardless of the number of additional samples collected during that sampling period, the
relief granted under this approval will remain in effect for the other sampling period listed in
4.2.
In the event O.Reg.l7OlO3 is amended to require fewer sampling locations than specified
under the relief granted in this approval, then the regulation shall prevail.
Section 15.1-5 (Reduced Sampling) of the Regulation does not apply to this drinking water
system as long as the relief from regulatory requirements granted under this approval is in
effect.
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SCIIEDULE A
The following documents form part of this approval:
1. Request for Regulatory Relief From Lead Sampling Requirement in Schedule 15.1 Of
Regulation 170/03, dated April 7,2008.
All or part of thß decision may be reviewable in accordance with the provisions of Part X of
the SDWA. In accordancewith Section 129(I) of the Safe DrinkingWater Act, Chapter 32 Statutes
of Ontario, 2002, as amended, you mqy by written notice served upon me and the Environmental
Review Tribunal within 15 days after receipt of this notice, require a heøring by the Tribunal.
Section 129(2) sets out a procedure upon which the l5 days may be extended by the Tribunal.
Section 129(3) of the Safe Drínking Water Act, Chapter 32 Statutes of Ontario, 2002, provides that
the Notice requiring the hearing shall state:
l. The aspect of the decision, including the portion of the permit, licence, approval, order or notice of
administrative penalty in respect of which the hearing is required; and
2. The grounds for review to be relied on by the person at the hearing.
Except with leave of the Tribunal, a person requiring a hearing in relation to a reviewable decision is not
entitled to,
(a) a review of an aspect of the decision other than that stated in the notice requiring the hearing; or
(b) a review ofthe decision other than on the grounds stated in the notice
The Notice should also include:
3. The name of the appellant;
4. The address ofthe appellant;
5. The Certificate of Approval number;
6. The date of the Certificate of Approval;
7 . The name of the Director;
8. The municipality within which the works are located;
And the Notice should be signed and dated by the appellant.
This Notice must be sertted upon:
The Secretary* The Director
Environmental Review Tribunal P artY , Safe Drinking llater Act' 2002
655 Bay Street, l5th Floor Ministry of the Environment
Torontó, Ontario AND 2 St. Clair Avenue West, Floor 124
M5G 1E5 Toronto, ontario
M4V IL5
* Further information on the Environmental Review Tribunal's requirements for an appeal can be obtained
directly from the Tribunal aû Tel: (416) 314-4600, Fax: (416) 314-4506 or www.ert.goY.on.ca
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The above noted wqter works are approved under Part V of the Safe Drinking l{ater Act,
DATED AT TORONTO this llth day of July, 2008
AzizS. Ahmed, P.Eng.
Director, Part V
Safe DrinkingWater Act
EU
c: Drinking'Water Supervisor, MOE London District Office
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Ministry of the Environment
Drinking Water System lnspection Report
Appendix C
MOE Audit Sample Results
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APPENDIX C
Table 1
BAYHAM (ELGIN A,WS) DISTRIBUTION SYSTEM
AUDIT SAMPLE RESULTS - 18.FEB-2009
CHEMICAL / PHYSICAL PARAMETERS . HEALTH RELATED
Sample # I - VIENNA COMMUNITY CENTRE, 26 FULTON ST. DISTRIBUTION
Pmmetø Units uncl Ivlc 2 Ao3 SAMPLE
fl
BENZENE C6H6 UG/L 5 .05 <:\\
BROMODICHLOROMETIIANE UGII,76
BROMOFORM UG/L 5 <:\l
CARBON TETRACHLORIDE UC/L 5 .2 <:Ì\
CHLOROBENZENE UGIL 80 .05 <:\\
CHLORODIBROMOMETHANE UG/L 34
UGII-t26
DICHLOROBENZENE I,2 UGII-200 .05 <:\¡'
DICHLOROBENZENE I,4 UG/L 5 .05 <:Ìl
DTCHLOROETHANE I,2 UGIL 5 .05 <:\\
.05 <:\4
.05 <:\
DICHLOROETHYLENE I.I UG/L t4 .05 <:\4
LEAD, UNFILTEREDTOTAL UGI]-l0c 43 +/-0.3t
METHYLENE CHLORIDE UG/L 50 2 <:\À
2 <:'r\
TETRACHLOROETHYLENE UC/L 30 05 <:\[
TRICHLOROETHYLENE C2HCL3 UG/L 5 05 <:r!¡'
05 <:\¡l
TRIHALOMETTIANES, TOTAL uatL 100 e 2f5
VINYLCHLORIDE C2H3CL tJG/L 2 .05 <:\4
Shortforms:
<T - A measurable trace amount; interpret with caution NA - Result not available
<W - No measurable response (zero) : < Reported value NS - Not sampled
<:W - No measurable response (zero) : < Reported value NG/L - Nanograms per litre
ND - Not detected MG/L - Milligrams per litre
lNP - No appropriate procedure available
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Footnotes:
I MaximumAcceptableConcentration
2 Interim Maximum Acceptable Concentration
3 Aesthetic Objective
4 lnchtdes alpha-chlordane, gamnt¿-Chlordane and Oxychlordane
5 Includes p,p'-DDE, o,p'-þþ1, p,4'-DDD and p,pDDT
a) Total toxic equivalents when compared with 2,3,7,8,-TCDD (tetrachlorodibenzo-pdioxin)
b) lVhere fluoride is added to drinking water, it is ¡ecommended that the concentration be adjusted to 0.5 - 0.8 mg/L, the optimum level for control oftooth decay.
Where supplies contain naturally occuning fluoride at levels higber than 1.5 mg/L but less than 2.4 mgll- the Ministry of Health and Long Term Care
recommends an approach through local boards ofhealth to raise public and professional awareness to control excessive exposure to fluoride from other sources.
Levels above the MAC must be reported to the local Medical Oflicer of Health.
c) This standard applies to water at the point of consumption. Since lead is a component in some plumbing systems, fìrst flush water may contain higher
concentrations of lead than \ilater that has been flushed for five minutes.
d) Where both nitrate and nitrite are present, the total ofthe two should not exceed l0 mg/L (as nitrogen).
e) The standard is expressed as a running annual average of quarterly samples measured at a point reflecting the maximum residence time in the distribution
system.
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APPENDIX C
Table 2
BAYIIAM (ELGIN AWS) DISTRIBUTION SYSTEM
AUDIT SAMPLE RESULTS. 18.FEB-2009
MICROBIOLOGICAL PARAMETERS - HEALTH RELATED
Sample # 1 - VIENNA COMMUNITY CENTRE, 26 FULTON ST. DISTRIBUTION
Sample # 2 - 3l ELIZABETH ST, BAYHAM PUBLIC WORKS DISTRIBUTION
Sample # 3 - 1 CHATHAM ST, PT. BURWELL SEV/AGE PLANT DISTRIBUTION
Parameter U¡its MAC no'SAMPLE SAMPLE
#1 #2
NT: DETERIORATION INDICATORS c/l0oML 0 NOT DETECTED NOT DETECTED
NT: ESCHERICHIA COLI c/l00ML 0 ABSENT ABSENT
NT: TOTAL COLIFORMS c/l00ML 0 ABSENT ABSENT
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APPENDIX C
Table 2
BAYHAM (ELGIN AWS) DISTRIBUTTON SYSTEM
AUDIT SAMPLE RESULTS. 18-FEB-2009
MICROBIOLOGICA.L PARAMETERS . IIEALTH RELATEI)
Sample # 1 - VIENNA COMMUNITY CENTRE, 26 FULTON ST. DISTRIBUTION
Sample # 2 - 3l ELIZABETH ST, BAYHAM PUBLIC WORKS DISTRIBUTION
Sample # 3 - I CHATHAM ST, PT. BURWELL SEWAGE PLANT DISTRIBUTION
Parameter Units MAc.¡.o'SAMPLE
#3
NT: DETERIORATION INDICATORS l/l00ML 0 NOT DETECTED
NT: ESCHERICHIA COLI l/l00ML 0 ABSENT
NT: TOTAL COLIFORMS :/l00ML 0 ABSENT
Notes:
- Escherichia coli is a more definitive indicator of fecal contamination than fecal coliforms or total coliforms.
- At elevated levels, the general bacterjal population may interfere with the detection of coliforms. This general population can be estimated from
either background colony counts on the total coliform membrane filters or heterotrophic plate counts (HPC).
Shortforms:
C/l00mL - Count per 100 millilitre
C/mL - Count per millilitre
Footnotes:
1. Maximum Acceptable Concentration
2. Aesthetic Objective
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According to section I 6-3 ofO.Reg. 170/03,the following are prescribed as adverse results of a drinking-water test for the purpose of section 1 8 of the Safe
Drinking Water Act 2002:
1. A result that exceeds aoy of the standards prescribed by Schedule 1, 2 or 3 to the Ontario Drinking-Water Quality Standards, other than the standard for
fluoride, if the result is f¡om a sample ofdrinking water.
2. A result indicating the presence ofAeromonas spp., Pseudomonas aeruginosa, Staphylococcus aureus, Clostridium spp. or fecal streptococci (Group D
streptococci) in a sample ofdrinking water.
3. A result indicating the presence ofa pesticide not listed in Schedule 2 to the Ontario Drinking-Water Quality Standards in a sample ofdrinking water, at
any concentration.
4. A result indicating that the concentration offree chlorine residual is less than 0.05 milligrams per litre in a distribution sample, ifthe drinking-water
system provides chlorination and does not provide chloramination.
5. A result indicating that the concentration of combined chlorine residual is less than 0.25 milligrams per litre in a distribution sample, if the drinking-
water system provides chloramination.
6. Ifthe drinking-water system is required to provide filtration and a report under subsection l8 (1) ofthe Act has not been made in respect ofturbidity in
the preceding 24 hours, a result indicating that turbidity exceeds 1.0 Nephelometric Turbidity Units (NTÐ in,
i. a grab sample ofwater taken from a filter effluent line, or
ii. two samples of water from a fìlter efïluent line that are tested by continuous monitoring equipment, if the two samples were taken l5 minutes or more
apart and the later of the two samples was the first sample that was taken 15 minutes or more after the earlier sample.
7. Ifan approval or order, inc'luding an OWRA order, identifìes a parameter as a health-related parameter and establishes a maximum concentration for the
parameter, a result indicating that the parameter exceeds the maximum concentration in a sample of drinking water.
8. A result indicating that the concentration ofsodium exceeds 20 milligrams per litre in a sample of drinking water, ifa report under subsection 1 8 (1) of
the Act has not been made in respect ofsodium in the preceding 60 months.
9. A result indicating that the concentration of fluoride exceeds 1.5 milligrams per litre in a sample ofdrinking water, if,
i. the drinking-water system provides fluoridation and a report under subsection 18 (1) ofthe Act has not been made in respect offluoride in the preceding
24 hours, or
ii. the drinking-water system does not provide fluoridation and a report under subsection I 8 (l) ofthe Act has not been made in respect of fluoride in the
preceding ó0 months.
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APPENDIX C
Table 3
BAYIIAM (ELGIN AWS) DISTRIBUTION SYSTEM
AUDIT SAMPLE RESULTS. 18-FEB-2009
CHEMICAL / PHYSICAL PARAMETERS . NOT HEALTH RELATEI)
Sample # 1 - VIENNA COMMUNITY CENTRE, 26 FULTON ST. DISTRIBUTION
Pmmeter Units OBJECTIVE TYPE OF
OBJECTIVE
SAMPLE
#l
DICHLOROBENZENE I,2 UG/L 3 AO .05 <=\¡
DICHLOROBENZENE I,3 UGIl,20 .05 <:\¡
ETHYLBENZENE CSHIO UC/L 24 AO 05 \À
STYRENE C8H8 JGII-2600 05 u
STYRENE C8H8 UG/L 4 05 <:U
STYRENE C8H8 UC/L 4 05 u
TOLUENE C7H8 uGlt 24 AO 05 <:\¡
XYLENE-M AND P UGIL 300 AO 05
XYLENE.O CSHIO UG/L 300 AO 05 u
Shortforms:
<T - A measurable tra e amount; interpret with caution AO Aesthetic Objective
<W - No measurable response (zero) : < Repofed value OG _ Operational Guideline
<=w - No measumble response (zero) : < Reported value Fru : NTU Nephelometric Turbidity unit
ND - Not detected NG/L - Nanograms per litre
NA - Result not avail le uG/L - Micrograms per litre
NS - Not sampled MG/L Milligrams per litre
DEG - Degree celsius
Footnotes:
a) No limit has be€n established for this parameter.
b) Organic Nitrogen = (Total Kjeldahl Nitrogen - Ammonia)
c) The aesthetic objective for sodium in drinking water is 200 mg/L. The local Medical Officer of Health should be notified when the sodium concentration
exceeds 20 mg/L so that this information may be communicated to local physicians for their use with patients on sodium restricted diets'
d) When suþate levels exceed 500 mgll, water may have a laxative effect on some people.
e) Applicable for all \¡/ater at the point ofconsumption.
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Ministry of the Environment
Drinking Water System lnspection Report
ApPendix D
Best Management Practices and Recommendat¡ons
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Best Management Practices and Recommendations
1/ lt is recommended that the owner evaluate all air and vacuum relief chambers
and valve piping to ensure that the open end of the airlvacuum relief pipe is not
located in an area subject to flooding. The open end of an airlvacuum relief pipe
should be extended to at least one foot above grade. A downward facing elbow
provided with a vermin proof screen should also be used and assessed for
damage on an ongoing regularity. lf the chambers are prone to flooding the
owner/operator should increase site inspections to ensure that any air or vacuum
relief valves are not submerged underwater. The chambers should be pumped
on as needed basis to prevent the potential for contamination of the distributed
water.
2/ lt is recommended that the owner/operator continue to develop and maintain
an up{o-date comprehensive operations manual which includes:o a summary of all applicable legislation, regulations and guidelines
relating to designated facility systems.. a description of general operating and maintenance requirements for
source water protection, pumping, point of entry treatment
requirements and remote distribution monitoring ; sampli ng schedules;
personnel safety information; water system start up procedures after
periods of shut down and emergency planning.
3/ lt is recommended that the owner/operator continue ongoing development
of templates for record-keeping including operational data such as water
usage metering; water quality testing, operational maintenance tasks, repairs
etc.
4/ lt is recommended that the owner/operator continue to develop a contact
list to provide additional resources so that operators can consult for more
detailed guidance on regulatory; operationaltrouble shooting and
maintenance most relevant to their water systems.
5/ lt is recommended that the owner/operator continue to develop a
descriptive manual of best practices for various elements of a water system's
operation.
The Municipality of Bayham should also consider the ongoing development and
implementation of a comprehensive maintenance and record program to
include all operational assets. Planned or preventative maintenance is
essential for the safe and reliable operation of any facility. By maintaining
comprehensive detailed maintenance records it may provide the
owner/operator with multiply benefits as listed but not limited to the following:. assess the need of equipment replacement or rehabilitation. ensure equipment is properly maintained to prevent premature
breakdowns
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. reduce operational cost; after hour call-outs and emergency responseo maximize the life expectancy of capital investment equipment. reduce the possibility of interrupted water serviceso reduce the possibility of water system contaminationo provide historic data and trendingo increase the knowledge of facility operatorso increase awareness to problematic equipment breakdowns. identify the need for staff training relevant to the systems being
operatedr provide critical information regarding budgeting for operations; staffing;
capital cost etc.. help identify any deficiencies with the current operations of the facility
or distribution system. mây demonstrate owner/operator has acted with due diligence
6/ lt is recommended that Ontario Regulation 170103 and Ontario Regulation
128104 are periodically reviewed and included in the Operations Manual along
with a sign in sheet including the date and time the operator reviewed the
manual.
7/ lt is recommended that the owner/operator develop a contact list to
provide additional resources so that operators can consult for more detailed
guidance on regulatory; operationaltrouble shooting and maintenance most
relevant to their water systems.
8/ At the time of inspection, the operator/owner provided documentation
demonstrating that all the employees had received training relating to the
water system. The owner must ensure documentation of training is recorded in a
log and made readily available to an inspector if requested at any time. lt is the
operating authority's responsibility to ensure compliance with these regulations
and awareness of any resulting impacts.
Additionally, the owner is responsible to ensure that an up-to-date contingency
plan is in place. Emergency planning and the procedures under which the
employees of the municipality respond to an emergency should be incorporated
into the training program. All staff responsible for the system should participate in
the training. This will help the responder too fully understand the steps necessary
during an emergency situation. Mock training sessions also identify any
deficiencies in the plan, and would ensure that the correct and most appropriate
instructions are in place.
9/ lt is recommended that the Municipality of Bayham continues to institute goals
that include the implementation and promotion of water conservation. The
municipality should give consideration to the following: public education
programs, lawn watering restrictions, aggressive leak detection programs,
metering, water rates and the promotion of water efficiency fixtures such as, low
water use toilets, shower heads, and faucet aerators.
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Ministry of the Environment
Drinking Water System lnspection Report
Appendix E
lnspection Rating Record
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Ontario Ministry of the Environment
APPLICATION OF THE RISK METHODOLOGY
USED FOR MEASURING MUNICIPAL DRINKING WATER SYSTEM
TNSPECTION RESULTS (FY 2008/2009)
The Ministry of the Environment (MOE) has a rigorous and comprehensive inspection
program for municipal residential drinking water systems (MRDWS). lts objective is to
determine the compliance of MRDWS with requirements under the Safe Drinking Water
Act, 2002, associated regulations and MOE Certificates of Approval (CofAs). lt is the
responsibility of the municipal residential drinking water system owner to ensure their
drinking water systems are in compliance with all applicable legal requirements.
This document describes the risk rating methodology which will be applied to the
findings of the Ministry's MRDWS inspection results starting in fiscal 2008/2009. The
primary goals of introducing this type of assessment are to encourage ongoing
improvement of these systems and to establish a way to measure their improvements.
The Ministry's Municipal Residential Drinking Water lnspection Protocol contains up to
14 inspection modules and consists of up to 117 regulatory questions. Those protocol
questions are also linked to definitive guidance that Ministry inspectors use when
conducting MRDWS inspections. The questions address a wide range of regulatory
issues, from administrative procedures to drinking water quality monitoring. Additionally,
the inspection protocol contains many other non-regulatory questions.
A team of drinking water specialists in the Ministry have assessed each of the
inspection protocol regulatory questions to determine the risk of having a response in
the negative (i.e. not complying with the regulatory framework) that would compromise
the delivery of safe drinking water. This assessment was based on established
provincial risk assessment principles, with each question receiving an assigned risk
rating. Based on the number of areas where a system is deemed to be non-compliant
during the inspection, and the signiflcance of these areas to administrative,
environmental, and health consequences, a risk-based inspection rating is calculated by
the Ministry for each MRDWS.
A low inspection rating would not necessarily mean that the drinking water provided by
that system is unsafe; however, it does indicate the degree to which there is room for
improvement in meeting the province's regulatory requirements.
The inspection rating for a drinking water system will reflect the inspection results of the
specific DWS for the reporting year. When the methodology is applied consistently over
a period of years, it can serve as a comparative measure both provincially and in
relation to the individual system. Each MRDWS and the public will be able to track its
performance over time, which will encourage continuous improvement and allow
systems to identify specific areas requiring attention.
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Ontario Ministry of the Environment
This methodology for assessing inspection findings will be used as a tool to track
progress towards the Chief Drinking Water lnspector's goal of achieving 100%
compliance with the regulatory framework on a province-wide basis.
Determining Potential to Gompromise the Delivery of Safe Water
As noted, each MRDWS lnspection Protocol question was assessed by MOE drinking
water specialists to determine the potential to compromise the delivery of safe water
using a risk management approach that is aligned with the Government of Ontario's
lnspections, lnvestigations and Enforcement (ll&E) Risk Management Framework
which, in turn, is built on a universally accepted risk assessment method. Risk
management is a systematic approach to identifying potential hazards; understanding
the likelihood and consequences of the hazards; and taking steps to reduce their risk if
necessary and as appropriate.
The Government of Ontario mandated the ll&E Secretariat to address the specific
challenges of managing risk in the context of Ontario's regulatory environment and
across a variety of ministry program areas. The work of the ll&E Secretariat resulted in
the development of the ll&E Risk Management Framework which has subsequently
been adopted as the definitive risk management tool in the Ontario Public Service.
The ll&E Risk Management Framework provides a formula to be used in the
determination of risk:
RISK = LIKELIHOOD (of the consequence occurring) x CONSEQUENCE
Every regulatory question in the MRDWS lnspection Protocol possess'a "likelihood (L)"
and an assigned "consequence (C)" value as described in Table 1 and Table 2.
Table I
Likelihood of Consequence Occurring Likelihood
Value
0o/o - 0.99o/o (Possible but highly unlikely)0
1 - 10% (Unlikely)1
11 - 49% (Possible)2
50 - 89% (Likely)3
90 - 100% (Almost Certain)4
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Ontario Ministry of the Environment
The consequence values (0 through 8) have been selected to align with other risk-
based programs and projects currently under development or in use within the Ministry
(as outlined in Table 2).
Table 2
Consequence Gonsequence
Value
Medium Administrative Consequence 1
Major Administrative Consequence 2
Mi nor Environmental Consequence 3
Mi nor Health Consequence 4
Medi um Environmental Consequence 5
Major Environmental Consequence 6
Medium Health Consequence 7
Major Health Consequence I
The Question Risk Rating for each MRDWS legislative inspection question is derived
from an evaluation of every possible consequence and its corresponding likelihood of
occurrence:
. All levels of consequence are evaluated for their potential to occur. Greatest of all the combinations is selected
The Question Risk Rating quantifies the risk of non-compliance of each question
relative to the others. Questions with higher values are those with a potentially more
significant impact on drinking water safety and a higher likelihood of occurrence. The
highest possible value would be 32 (4 x 8) and the lowest would be 0 (0 x 1).
Table 3 presents a sample Question Risk Rating determination.
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Ontario Ministry of the Environment
Table 3
Application of the Methodology to lnspection Results
Based on the results of a MRDWS inspection, an overall inspection risk rating is
calculated. During an inspection, inspectors answer the questions that relate to
regulatory compliance and input their responses as "yes", "no" or "not applicable" into
the Ministry's Laboratory & Waterurorks lnspection System (LWIS) database. A "no"
response indicates non-compliance. The maximum number of regulatory questions
asked by an inspector varies by system (e.9. distribution, stand-alone), type of
inspection (e.9. focused, detailed), source type (e.9. groundwater, surface water) as
each inspection is based on a list of questions targeted to that individual MRDWS.
The question risk ratings of all non-compliant answers are summed and divided by the
sum of the question risk ratings of all questions asked (maximum question rating). The
resulting inspection risk rating is subtracted from 100% to arrive at a Final lnspection
Rating.
Table 4 provides a sample inspection rating for a hypothetical inspection of two
questions. ln this example, the risk value of all non-compliant responses is 2 and the
maximum risk value of all the questions asked is 6. Based on the inspection findings,
the MRDWS would have a Total Non-Compliance Rating of 33% (room for
improvement) and a Total lnspection Rating of 66%.
Does the Operator in Charge ensure that the equipment and processes are monitored,
inspected and evaluated?
Risk = Likelihood x Consequence
G=1 C=2 C=3 C=4 C=5 G=6 C=7 G=8
Medium
Administrative
Consequence
Major
Administrative
Consequence
Minor
Environmental
Consequence
Minor
Health
Consequence
Medium
Environmental
Consequence
Major
Environmental
Consequence
Medium
Health
Consequence
Major
Health
Consequence
L=4
(Almost
Gertain)
L=1
(Unlikely)
L=2
(Possible)
L=3
(Likely)
L=3
(Likely)
L=l
(Unlikely)
L=3
(Likely)
L=2
(Possible)
R=4 R=2 R=6 R=12 R=15 R=6 R=21 R=16
May 2008 MRDWS lnspection Risk Methodology Page 4 of 7
Staff Report E2009-005 regarding MOE Drinking Water System I...
Page 354 of 403
Ontario Ministry of the Environment
The result of applying this risk-based methodology to inspection results is that the
resulting rating accounts for a variety of non-compliance issues. A relatively low rating
may result from incidents of non-compliance with one or two high risk requirements, or it
may result from incidents of non-compliance with several medium or low risk
requirements. Generally, it speaks to the overall efforts of a MRDWS to comply with all
of the regulatory requirements that pertain to safe drinking water in the Province of
Ontario.
Application of the Proposed Methodology for Public Reporting
The individual MRDWS Total lnspection Ratings will be published, as a banded result,
in the Ministry's Chief Drinking Water lnspector's Annual Report covering the current
fiscal inspection year.
Figure 1 presents the results of the Fiscal 2006-2007 annual inspections using the 5%
banding as described above. Using this method, individual DWS can determine how
they compare against all the other inspected facilities without being exposed to
individual facility results.
Table 4
lnspection
Question
Likelihood
Value
Gonsequence
Value
Question
Risk
Rating
Compliant
(Y-N-N/A)
Non-
Gompliance
Rating
Does the
Operator in
Charge ensure
that the
equipment and
processes are
monitored,
inspected and
evaluated?
3
(Likely)
7
(Medium
Health
Consequence)
21 NO 21121
Are all required
microbiological
water quality
monitoring
requirements
being met?
2
(Possible)
8
(Major Health
Gonsequence)
16 YES 0/16
Maximum Question Rating 37
lnspection Risk Rating 21 37 = 56Yo
Final lnspection Rating 100% - 56%= 44o/o
May 2008 MRDWS lnspection Risk Methodology Page 5 of 7
Staff Report E2009-005 regarding MOE Drinking Water System I...
Page 355 of 403
Ontario Ministry of the Environment
Figure 1
FY 2006/07 Distribution of Ratings by 5% Banding
ø
E)
'j=
IE
É.
o
o
-c¡
E
z
500
400
300
200
100
0
5% Rating Banding
Reporting Results to MRDWS Owners/Operators
A summary of inspection findings for each system will be generated in the form of a
" Ministry of the Environment - lnspection Summary Rating Record (lRR)". The
findings are grouped into the 14 possible modules of the inspection protocol which
would provide the MRDWS owner/operator with information on the areas where they
need to improve. The 14 modules are:
1. Source2. Permit to Take Water3. Capacity Assessment4. Treatment Processes5. Process Wastewater6. Distribution System7. Operations Manuals8. Logbooks
May 2008 MRDWS Inspection Risk Methodology Page 6 of 7
Staff Report E2009-005 regarding MOE Drinking Water System I...
Page 356 of 403
Ontario Ministry of the Environment
L Contingency and Emergency Planning
10. Consumer Relations
11. Certification and Training
12. Water Quality Monitoring
13. Reporting, Notification and Corrective Actions
14. Other lnspection Findings
Ghanges to the IRR Methodology Relative to Previous Fiscal lnspection
Years
The Ministry of the Environment assured MRDWS stakeholders that the rating
methodology would be reviewed every three years. This three year period concludes
with the beginning of the current 2008/09 inspection year.
A comprehensive evaluation of the Inspection Rating model used to date revealed
numerous areas for improvement:
o Chronic administrative issues & high ratingso Specific situations ("grey areas") required Supervisor/Manager intervention. lnspection ratings did not fully integrate detailed risk management principles
The consequence values that were assigned to each relevant regulatory question
remained unchanged from April 1, 2005 to March 31, 2008. The rating methodology
used over those three years has been modified and now represents an improved metric
for the evaluation the risUsafety of operations at MRDWS. This improvement represents
a continuous improvement initiative.
Another improvement for the current fiscal inspection year involves the distribution of
both the lnspection Report and the IRR immediately at the conclusion of each MRDWS
inspection.
May 2008 MRDWS lnspection Risk Methodology PageT oÍ7
Staff Report E2009-005 regarding MOE Drinking Water System I...
Page 357 of 403
Ministry of the Environment - Inspection Summary Rating Record (Reporting Year - 2008-2009)
M
DWS NAmC: BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM
DWS Numbe¡= 260004748
DWS Owner: Bayham, The Corporation Of The Municipality Of
Location: Bavham
Regulation: O,REG t70103
Category: Large Municipal Residential System
Type Of Inspection: Standalone
Inspection Date: February 12,2009
Ministry Office: London District
Maximum Question Rating: 488
Inspection Risk Rating l0.OOo/o
FINAL INSPECTION RATING: I 10O.0Oo/o
Inspection Module Non-Compliance Rating
Capacity Assessment o 126
Treatment Processes 0l6s
Operations Manuals 0 128
Logbooks 0142
Contingency/Emergency Planning 0/ts
Consumer Relations 0lL2
Certiflcation and Training 0/6s
Water Quality Monitoring 01t42
Repofting & Corrective Actions 0 /93
TOTAL o/488
Inspection Rating Record Generated On 24-MAR-09 (Inspection ID: 1-6NUVA).
Staff Report E2009-005 regarding MOE Drinking Water System I...
Page 358 of 403
Ministry of the Environment - Detailed Inspection Rating Record (Reporting Year'2008-2009)
DWS Name:
DWS Number:
DWS Owner:
Municioal Location:
BAYHAM (ELGTN AWS) DISTRIBUTON SYSTEM
260004748
Bayham, The Corporation Of The Municipality Of
Bayham
Regulation: O.REG 170103
Category: Large Municipal Residential System
Type Of Inspection: Standalone
Inspection Date: February 12,2009
Ministry Office: London District
Maximum Question Rating: 488
Inspection Risk Rating lO.00o/o
FINAL INSPECTION RATING: I 1OO.OOO/o
Inspection Rating Record Generated On 24-MAR-09 (Inspection ID: 1-6NUVA).
Staff Report E2009-005 regarding MOE Drinking Water System I...
Page 359 of 403
Page 360 of 403
March 26,2009
Attention: CAO/Clerk
Re: Elgin-Middtesex Pumping Station 2008- Aylmer Secondary Water Supply System
Compliance Report
Dear Sir/Madam:
Please find the attached copy of the Elgin-Middlesex Pumping Station (EMPS) 2008- Aylmer
Secondary System Water Supply System Compliance Report. The EMPS encompasses the
Aylmer Secondary pumping station, the Elgin-Middlesex (City of London) pumping station as
wêll as the St. Thomas Secondary pumping station. This report has been prepared by
American Water Canada Corp., the operating authority for the EMPS. The intent of this report is
to meet specific reporting obligations under Schedule 22 of O,Reg 170103 (Drinking-Water
Systems).
A copy of this report has been sent to each of the benefitting municipalities of the Elgin-
Middleiex Pumping Station. ln addition, a copy has been placed on the Regional Water Supply
website at http:i/www.watersupplv.london.calreports.html and the report will be made available
to the public upon request at the Regional Water Supply office in Kilworth.
Should you have any questions, please feel free to contact our office at your earliest
convenience.
Best regards,
Water Compliance Coordinator
Elgin Area Primary Water Supply System
Elgin Area Primary Water Supply System
Office 519.661 .2500 ext.2714
Fax519.474.0451
ekirk@london.ca
http://watersupply. london.cal
c/o The City of London
Regional Water SupPly Division
29 Kilworth Park Drive
RR#5 Komoka, Ontario
NOL 1RO
Correspondence dated March 26, 2009 from Elgin Area Primary ...
Page 361 of 403
Page 362 of 403
lì'^l:li,fD
feaMuNlclPALlTY0FBAYHA Akg HU
Primary Water Supply System
Dear Mr. Messervey;
The Lake Huron Primary Water Supply System has a water treatment facility on Lake Huron
and supplies approximately 375,000 people in eight municipalities across Middlesex County,
Huron County and Lambton County, including most of the City of London. The Elgin Area
Primary Water Supply System has a water treatment facility on Lake Erie and supplies
approximately 100,000 people in seven municipalities across Elgin County including the City of
London. Together, the Lake Huron Primary Water Supply System and the Elgin Area Primary
Water Supply Systems encompass a service area of approximately 5,000 square kilometres of
south-western Ontario between Lake Huron and Lake Erie.
Both the Lake Huron Primary Water Supply System (LHPWSS) and Elgin Area Primary Water
Supply System (EAPWSS) have several key areas of concern regarding the regulations that are
currently in development to implement the Safeguarding and Susfaining Ontario's Water Act
(SSOWA) and the subsequent amendments to the Ontario Water Resources Acú (OWRA).
There are potential signifìcant implications to not only the LHPWSS and EAPWSS, but many of
their member municipalities and other area water systems in the region with regard to the
definition of watershed boundaries and related "connecting channels". ln addition, the method
of grandfathering baseline amounts and the exception criteria, in particular the means of
returning water to the source Great Lake watershed, will also have significant implications on
these regional water supply systems.
For the purpose of this correspondence, I refer to the Lake Huron Primary Water Supply System
and the Elgin Area Primary Water Supply System collectively as the "RegionalWater Systems".
Watershed boundaries and connecting channels
To date, much of the discussions at the Advisory Panel meetings and with the working groups
have, among other things, dealt with general discussions on the concept of the Great Lake
basíns, connecting channels and the implications of intra-basin transfers, but in our opinion has
)o
Elgi ron
COPY
E8t
Ë ÊLis 4
Primary Water Supply System
March 31, 2009
Ministry of Natural Resources
Water Resources Section, Lands & Waters Branch
300 Water Street
P.O. Box 7000
Peterborough, ON KgJ 8M5
Attn: Rob Messervey, Manager
Re: Development of Regulations and lmplications for the
Lake Huron & Elgin Area Primary Water Supply Systems
Lake Huron & Elgin Primary Water Supply Systems
Ofüce 51 9.661.2500 exl. 27 1 4
Fax519.474.0451
ahenry@london.ca
c/o The City of London
Regional Water Supply Division
29 Kilworth Park Drive
RR#S Komoka, Ontario
NOL 1ROhttp://watersupply.london.cal -=filãù
Correspondence dated March 31, 2009 from Elgin Area Primary ...
Page 363 of 403
avo¡ded any substantive discussions on finalizing the actual definitions of the Great Lake
basins. We note, however, that much of the materials produced and provided by the Ministry of
Natural Resources (MNR) have presupposed a definition whereby any connecting channel to a
Great Lake basin is included in the "downstream" Great Lake basin. lt greatly concerns the
Regional Water Systems as this presumed definition is inconsistent with the Safeguarding and
Sustaining Ontario's Water Act and the Great Lakes-St. Lawrence River Basin Sustainable
Water Resources Agreement which was signed by Ontario, Quebec and the eight Great Lakes
States, and all subsequent discussions relating to intra-basin transfers are based on this
supposition,
From the standpoint of the Regional Water Systems, while one can argue that water from the
connecting channel naturally flows to the downstream Great Lake basin, it is equally arguable
that water from the upstream Great Lake basin naturally flows to the connecting channel.
Notwithstanding these relativity-based points of view, the Safeguarding and Sustaining Ontario's
Water Act and the Great Lakes-St. Lawrence River Basin Sustainable Water Resources
Agreement define the watershed of each Great Lake to include its upstream and downstream
connecting channels. This is particularly important in dealing with intra-basin transfers and
subsequent proposed regulatory implications. While the Regional Water Systems generally
support the concepts and principles of the Safeguarding and Sustaining Ontario's Water Act and
the Great Lakes-St. Lawrence River Basin Sustainable Water Resources Agreement, it is our
position that the implementation of these commitments must be done with logical reasoning
supported by scientific investigation and consideration of local and regional conditions. The
arbitrary imposition of the draft definition that connecting channels will exclusively be part of the
downstream Great Lake basin is not supported by logic or scientific investigation and represents
a significant detrimental impact to many municipalities and water suppliers of southwestern
Ontario.
Because of the length of the connecting channel between Lake Huron and Lake Erie, this
situation is further exacerbated because of the fact that a significant portion of southwestern
Ontario drains to this connecting channel, and not directly to either Great Lake. This makes the
application of the connecting channel specifically important for this same region as the
implications of returning the water to the source basin or its connecting channel become
particularly challenging.
By way of example, the Lake Huron Primary Water Supply System draws water from Lake
Huron at its treatment plant located approximately 2 kilometers north of the village of Grand
Bend. This facility supplies municipal drinking water to the municipalities of Bluewater, South
Huron, Lambton Shores, Lucan Biddulph, North Middlesex, Strathroy Caradoc, Middlesex
Centre and the City of London. Should the connecting channel be restrictively defined as only
belonging to the Lake Erie basin, then not only would the supply to the City of London be
considered an intra-basin transfer, but also the supply to the municipalities of Strathroy Caradoc
and Middlesex Centre, as well as portions of the municipalities of Lucan Biddulph and South
Huron. These portions of the municipalities lay within the Thames and Sydenham River
watersheds which drain to the connecting channel. Given the capacity and design of the existing
infrastructure, it is not possible to extend supply of the Elgin Area water system to all of these
municipalities without the related cost of significant infrastructure works and all the ensuing
social and environmental disruptions.
-2-
Correspondence dated March 31, 2009 from Elgin Area Primary ...
Page 364 of 403
Conversely, if the connecting channel is restrictively defined as only belonging to the Lake
Huron basin, then the portion of water supplied to the City of London from the Elgin Area water
system may be considered an intra-basin transfer as the wastewater from the city is discharged
to the Thames River watershed which drains to the connecting channel (solely part of the Lake
Huron basin).
It should be clearly evident that the exclusionary definition of the connecting channel more
restrictive than the Safeguarding and Sustarnrng Ontario's Water Act and the Great Lakes-St.
Lawrence River Basin Sustainable Water Resources Agreement will have a significant and far-
reaching impact on a considerable area of south-western Ontario. This not only could include
the areas served by the Lake Huron Primary Water Supply System and the Elgin Area Primary
Water Supply System, but also the City of Sarnia and the Lambton Area Water Supply System.
The Lambton Area Water Supply System is another regional water supply system that draws
water from the St. Clair River and supplies water to six municipalities. The intake is located
approximately 100 m into the St. Clair River. Depending on how the connecting channel is
defined, this could significantly and adversely impact the system. The Ministry of Natural
Resources (MNR) and Ministry of Environment (MOE) should also look at this water system in
more detail to clearly understand the potential impacts. Other water systems and municipalities
in south-western Ontario that may be impacted include the West Elgin Area Water System, as
well as Chatham-Kent, Essex and the City of Windsor.
Physical and Financial lmplications - Elgin Water Treatment Plant Expa^nsion
Thè Lafe Huron Water Treatment Plant hãs a rated capacity of 340,000 m3/day. During peak
flow periods in recent years, this plant has reached as much as 78o/o of its capacity during
summer months. lf the presumed definition of the Lake Erie basin includes the St. Clair/Detroit
River connecting channel, then about 90% of the water volume produced at this facility would be
supplied to municipalities which lie within the "Lake Erie basin".
ln comparison, the Elgin Area Water Treatment Plant has a rated capacity of 91,000 m3/day.
During peak flow periods in recent years, this plant has reached as much as 89% capacity.
Even with additional infrastructure improvements planned to be undertaken in the next few
years to maximize existing plant capacity, this water treatment plant has less than 11,000
m3/day of unused capacity remaining. At current consumption rates in Elgin County, we
currently project that this water treatment plant will need added treatm^ent capacity in
approximaiety ten years, but likely only in the order of an additional 40,000 m3/day. This plant
expansion would not require a new intake structure and pipeline within Lake Erie as the original
plant construction by the Province of Ontario included the construction of the intake system to
its ultimate planned capacity of 182,000 m3/day.
lf the LHPWSS supply to the City of London and the municipalities of Strathroy-Caradoc,
Middlesex Centre and portions of Lucan Biddulph and South Huron are considered to be an
intra-basin transfer, any future increases in water takings, especially for the City of London,
would have to come from the EAPWSS. As the Elgin Area Water Treatment Plant is near
capacity, this will trigger a plant expansion much sooner than anticipated and significantly more
than currently planned or originally designed by the Province of Ontario. The capital costs for
the currently planned plant expansion is in the order of $60 million, limited to additional
pumping, treatment and filtration capacity for the existing plant.
The financial implications of this scenario are extreme as the capacity requirements to meet
projected demands are far in excess of the planned capacity of the system (by the Province of
Ontario) and the current capacity of the existing intake infrastructure. lt is estimated that in
-3-
Correspondence dated March 31, 2009 from Elgin Area Primary ...
Page 365 of 403
order to meet the moderate O-year needs of the City of London for this scenario, an investment
of more than $350 million would be required, including a new intake structure in Lake Erie. ln
addition, an expansion of the EAPWSS would only benefit the City of London as the supply
could not be extended to the municipalities of Middlesex Centre, Strathroy-Caradoc, South
Huron or Lucan-Biddulph because of physical restrictions of the existing infrastructure. Further
to this, the increased taking would trigger a regional review under the Great Lakes - St.
Lawrence River Basin Sustainable Water Resources Agreement.
Establishing baseline amou nts
The Regional Water Systems strongly encourage the MNR and MOE consider existing built
capacity when establishing baseline amounts for intra-basin transfers. Many municipalities
have already forecasted long-term water needs and have accounted for this in existing
infrastructure. The LHPWSS and member municipalities should be able to maximize existing
plant capacity before having to redirect resources into new infrastructure at a significant cost, At
a minimum, the grandfathered baseline amount should be the existing water treatment plant
capacity and associated infrastructure.
lf the MNR and the MOE restrict the baseline amounts to current or even recent supply and
consumption data, the province would be unduly penalizing proactive municipalities which have
implemented water conservation and water efficiency programs to increase the longevity and
capacity of the existing systems. ln addition, this "policy" would inadvertently reward
municipalities which have done little to implement water conservation and efficiency programs.
Permit To Take Water and Related Transferors
The Regional Water Systems currently hold two Permits To Take Water (P.l-fW) which provide
approval for the current water taking from Lake Huron and Lake Erie and sets maximum limits
on the water taking. The Joint Water Boards who own the Regional Water Systems are the
permit holders, and none of the Joint Board member municipalities associated with the water
taking are named on the permit. lf the PTTW process is changed so that more than one party
may be named (the permit holder, parties taking water, and related transferors), it is important
that each party be listed in an individual schedule to the permit, and that each party only be
entitled to make applications for amendments to the schedule that is applicable to them. The
MNR and MOE are also strongly encouraged to make linkages to a drinking water system's
Municipal Drinking Water License wherever possible.
Exception criteria (returning water to the source great lake watershed)
The exception criteria states that water must be returned, either naturally or after use, to the
same Great Lakes watershed from which it was taken (source watershed). This issue relates
back to the definition of a connecting channel, and whether a Great Lake watershed will include
both its upstream and downstream connecting channel. At a minimum, the MNR should allow
tributaries which flow into a connecting channel to be considered as naturally returning the flow
to the source watershed. ldeally, the Ministry of Natural Resources will exempt intra-basin
transfers from legislation if the water is returned to either an upstream or downstream
connecting channel.
Gonclusion
Staff from the Regional Water Systems met with representatives of the MNR and the MOE on
November 28, 2008 in a preliminary meeting to discuss this specific issue. Since this time, we
have asked for a subsequent meeting with both ministries to address our identified issues now
that further details of the draft policies and implementing regulations are available, but have yet
to receive a response.
-4-
Correspondence dated March 31, 2009 from Elgin Area Primary ...
Page 366 of 403
Although a meeting was held with staff from the London District MOE office on February 17,
2009, the purpose of this meeting was to discuss two of the Regional Water Systems' projects
which were identified in our HELP Clean Water initiative which could potentially be impacted by
the definition of the Great Lake basins, interconnection channels and subsequent intra-basin
transfer conditions.
The Regional Water Systems continue to pursue a meeting with the MNR and MOE to
specifically discuss in greater detail these concerns generally outlined in this correspondence.
Staff from the Regional Water Systems are willing to meet with you at your convenience, be it at
ministry offices in Peterborough or Toronto, or hosted here in London.
ln addition, we recommend that the MNR hold a separate regional discussion session with all of
the potentially impacted municipalities and drinking water systems in south-western Ontario in
order to keep them informed of the issues and to provide information on the direction the MNR
may be taking. Until the MNR has a clear policy direction, it is very difficult for these systems to
fully assess the system impacts.
Staff from the LHPWSS and EAPWSS will continue to participate on the MNR's Advisory Panel
and working groups, providing input that we believe are in the best interest of the Province of
Ontario and protect the interests of the Regional Water Systems. Should you have any
questions or comments, please contact our office at your earliest convenience.
ards,
Pat McNally, P.Eng.
Chief Administrative
Lake Huron & Elgin Primary Water Supply Systems
c.c. Paul Van Meerbergen - Chair, LHPWSS Joint Board of Management
Bob Habkirk - Chair, EAPWSS Joint Board of Management
Carol Mitchell- MPP (Huron-Bruce)
Maria Van Bommel - MPP (Lambton-Kent-Middlesex)
Hon John Wilkinson - MPP (Perth-Wellington)
Hon Deborah Mathews - MPP (London North Centre)
Hon Christopher Bentley - MPP (London West)
Khalil Ramal - MPP (London-Fanshawe)
Hon Steve Peters - MPP (Elgin-Middlesex-London)
Ministry of the Environment
Member Municipalities - LHPWSS & EAPWSS
Municipality of Southwest Middlesex
Lambton Area Water Supply System
Andrew Henry - Division Manager, LHPWSS & EAPWSS
-5-
Correspondence dated March 31, 2009 from Elgin Area Primary ...
Page 367 of 403
Page 368 of 403
q
Lot
Ê nt,;s "{
Please find enclosed for your reference and records, the year end financial statements for the
Elgin Area Primary Water Supply System.
Division Manager, Regional Water Supply
Lake Huron and Elgin Area Primary Water Supply Systems
Elgin Area
Primary Water Supply System
April 1, 2009
Municipality of Bayham
9344 Plank Road, P.O. Box 160
Straffordville, ON NOJ 1Y0
Attention: Kyle Kruger, Administrator
RE: 2008 Year End Financial Statements
Dear Mr. Kruger:
Best Regards,
Elgin Area Primary Water Supply System
Office 51 9.661.2500 ert. 27 1 4
Fax519.474.0451
ahenry@london.ca
http://watersupply. london.cal
c/o The City of London
Regional Water Supply Division
29 Kilworth Park Drive
RR#S Komoka, Ontario
NOL lRO
s0 :14001
2008 Year End Financial Statements for the Elgin Area Primar...
Page 369 of 403
Financial Statements of
ELGIN AREA PRIMARY WATER
SUPPLY SYSTEM
Year ended December 31, 2008
2008 Year End Financial Statements for the Elgin Area Primar...
Page 370 of 403
IãM
KPMG LLP
Chartered Accountants
140 Fullarton Street Suite 1400
PO Box 2305
London ON N6A 5P2
Canada
Telephone (519) 672-4880
Fax (519) 672-5684
lnternet www.kpmg.ca
AUDITORS'REPORT
To the Members of Elgin Area Primary Water Supply System
We have audited the statement of flnancial position of Elgin Area Primary Water Supply System as at
December 31, 2008 and the financial act¡v¡ties, and cash flows for the year then ended. These
financial statements are the responsibility of the Company's management. Our responsibil¡ty is to
express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted aud¡ting standards. Those
standards require that we plan and perform an audit to obtain reasonable assurance whether the
flnancial statements are free of material misstatement. An audit includes examining, on a test bas¡s,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes
assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation.
ln our opinion, these flnancial statements present fairly, in all material respects, the financial position of
Elgin Area Primary Water Supply System as at December 31,2008 and the results of its operations
and its cash flows for the year then ended in accordance with Canadian generally accepted accounting
principles.
Our audit was conducted for the purpose of forming an opinion on the basic financial statements of the
Elgin Area Primary Water Supply System taken as a whole. The 2008 budget information included in
the schedules is presented for purposes of additional analysis and is not a required part of the basic
financial statements. Such supplementary information has not been subjected to the auditing
procedures applied in the audit of the basic financial statements.
//rtt¿ /¿P
C ha rtered Accou nta nts, Licen sed Pu bl ic Accou nta nts
London, Canada
March 13,2009
KPMG LLP is a Canadian limited liab¡l¡ty pannersh¡p and a member f¡rm of the KPN¡G
network of ¡ndependent member f¡rms affil¡ared w¡th KPMG lntemat¡onal, a Sw¡ss c@perative
KPMG Canada Drov¡d€s serv¡ces to KPMG LLe
2008 Year End Financial Statements for the Elgin Area Primar...
Page 371 of 403
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Statement of Financial Position
December 31, 2008, with comparative fìgures tor 2007
20072008
Assets
Cash and short{erm investments (note 5)
Trade and other receivables
7,509,999
904,223
7,614,908
712,406
$ 8,414,222 8,327,314
Liabilities and Financial Position
Liabilities:
Accounts payable and accrued liabilities
Accrued interest on long-term debt
Long-term debt (note 3)
2,099,601
164,133
6,922.681
1,395,579
175,732
7,426.616
9,186,415 8,997,927
Fínancial position:
Capital fund (Schedule) (3,347,952) (731,895)
Reserves and reserve funds (Schedule) 9,767,892 7,777,014
Amounts to be recovered:
From future revenues
6,419,940
(7,192.1331
7,045,119
(7,715.732\
Net financial position (772,193\(670,613)
8,414,222 8,327,314
See accompanying notes to financial statements.
On behalf of the Board:
Director Director
2008 Year End Financial Statements for the Elgin Area Primar...
Page 372 of 403
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Statement of Financial Activities
Year ended December 31, 2008, with comparative figures Íor 2007
2008 2007
Revenue:
User charges
lnvestment income
Capitalfundinq
$ 7,031,107
279,743
612,277
$ 7,983,334
284,015
Expenses:
Current:
Materials and supplies
Long-term debt charges
Salaries, wages and benefits
Expenses billed
Contracted services
7,923,127
2,910,354
432,805
254,401
142,025
30,485
8,267,349
2,886,123
459,303
213,138
153,719
151,482
Rent and Financial expenses 8,604 8,938
Capital:
Water system upgrades
3,778,674
4,246,033
3,872,703
2,676,632
8,024,707 6,549,335
Net change in financial position (101,580)$ ,1,718,014
See accompanying notes to financial statements.
2008 Year End Financial Statements for the Elgin Area Primar...
Page 373 of 403
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Statement of Cash Flows
Year ended December 31, 2008, with comparative flgures for 2007
2008 2007
Cash provided by (used in):
Operating activities:
Net change in financial position
Changes in non-cash operating working capital:
Trade and other receivables
Prepaid expenses
Accounts payable and accrued liabílities
(101,580)
(191,817)
704,022
1,718,014
(410,769)
5,737
740,514
Í 0,987)Lonq-term debt (11,599)
Financing activities:
Repayment of long-term debt
399,026
(503,935)
2,042,509
(478,336)
Net change in cash and short-term investments
Cash and short{erm investments, beginning of year
(104,909)
7,614,908
1,564,173
6,050,735
Cash and short-term investments, end of year $ 7,509,999 $ 7,614,908
See accompanying notes to financial statements.
2008 Year End Financial Statements for the Elgin Area Primar...
Page 374 of 403
ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements
Year ended December 31, 2008
1. Significantaccounting policies:
The financial statements of Elgin Area Primary Water Supply System are the representation of
management, prepared in accordance with Canadian generally accepted accounting principles as
defined in the Canadian lnstitute of Chartered Accountants Public Sector Accounting Handbook.
Since precise determination of many assets and liabilities depends upon future events, the
preparation of periodic financial statements necessarily involves the use of estimates and
approximations.
(i) Accrualaccounting:
Sources of financing and expenditures are reported on the accrual basis of accounting.
(ii) Fixed assets:
The historical cost and accumulated depreciation for fixed assets are not recorded for
municipal purposes. The cost of acquiring fixed assets is reported as an expenditure on the
Statement of Financiaf Activities.
Revenue recognition:
The Company recognizes revenue when water is drawn by each customer, eollection of the
relevant receivable is probable, persuasive evidence of an arrangement exists and the sales
price is fixed or determinable.
Use of estimates:
The preparation of fìnancial statements in conformity with Canadian generally accepted
accounting principles requires management to make estimates and assumptions that affect
the reported amounts of assets and liabilities and disclosure of contingent assets and
liabilities at the date of the financial statements and the reported amounts of revenue and
expenses during the year. Signifìcant items subject to such estimates and assumptions
include the valuation allowances for receivables. Actual 'results could differ from those
estimates.
()
(¡v)
2008 Year End Financial Statements for the Elgin Area Primar...
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ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements (continued)
Year ended December 31, 2008
2. Nature of reporting entity:
The Ontario Water Resources Commission (the "Commission") of the Province of Ontario
constructed, owned and operated a water treatment plant on Lake Erie and pipeline to the City of
St. Thomas and the Ford Talbotville Assembly Plant on or about 1967. The Ministry of the
Environment (the "Ministry") was created in about 1973 and assumed all operations and activities
of the Commission. ln accordance with agreements with the associated municipalities, the
Ministry extended pipelines to the present communities of Port Burwell, Port Stanley, and
Southwold, and in 1986 to The City of London and the Town of Aylmer.
ln accordance with the Municipal Water and Sewage Sysfems Transfer Act, 1998, the final
Transfer Order for Elgin Are Primary Water Supply System was effective on November 29, 2000,
transferring assets along with any other real property to The Corporation of the City of London in
trust to act as the Administering Municipality on behalf of the participating Municipalities.
Under the transfer order, the works, properties and all assets, liabilities, rights and obligations of
the system are transferred jointly to The Corporation of the City of London, The Corporation of the
Town of Aylmer, The Corporation of the Municipality of Bayham, The Corporation of the
Municipality of Central Elgin, The Corporation of the Township of Malahide, The Corporation of
the Township of Southwold and The Corporation of the City of St. Thomas.
The transfer order established a joint board of management to govern the management of the
water supply system. The joint board of management is comprised of seven representatives
appointed by the respective councils of participating municipalities. The representation is broken
down as follows:
Municipality RePresentatives
The Corporation of the City of London
The Corporation of the City of St. Thomas
The Corporations of the Township of Southwold
and the Municipality of Central Elgin
The Corporations of the Municipality of
Bayham/Township of Malahide/Town of Aylmer
3
2
1
1
2008 Year End Financial Statements for the Elgin Area Primar...
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ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements (continued)
Year ended December 31, 2008
3. Long-term debt:
(a) The balance of the long-term debt assumed by The Corporation of the City of London, as
administering municipality, on behalf of Elgin Area Water Supply System is $6,922,681.
lnterest payments are made semi-annually at rates ranging from 5.50% to 5.88%. Principal
payments are made annually in August. The debt matures on August, 2018.
(b) The long{erm debt repayment schedule is as follows:
2009
2010
2011
2012
2013
2014 and thereafter
$ 530,533
564,766
595,757
627,379
661,230
3,943,016
4. Fair value of financial instruments:
(a) The carrying values of cash and short-term investments, trade accounts receivable and
accounts payable and accrued liabilities approximate their fair values due to the relatively
short periods to maturity of the instruments.
The fair value of long-term debt approximates its carrying value as interest rates are similar
to current market rates of interest available to the Company.
(b) Credit and foreign currency risk:
The Company is not exposed to any foreign currency or credit risk.
5. Cash and short-term investments:
Cash and short-term investments are held by the Corporation of the City of London and set aside
for use by Elgin Area Primary Water Supply System.
2008 Year End Financial Statements for the Elgin Area Primar...
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ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Notes to Financial Statements (continued)
Year ended December 31, 2008
6. Tangible capital assets:
Public Sector Guideline 7 provides transitional guidance on presenting information related to
tangible capital assets until Section 3150 - Tangible Capital Assets of the Public Sector
Accounting Handbook comes into effect on January 1,2009. These provisions require local
government to capitalize assets at historical cost and amortize these assets over their estimated
useful life.
The Elgin Area Primary Water Supply System has completed its inventory and is now in the
process of finalizing their historical cost. Management expects to complete this process by June
30, 2009.
2008 Year End Financial Statements for the Elgin Area Primar...
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ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Schedule - Current Fund Operations
Year ended December 31, 2008, with comparative figures for 2007
Budget
2008
Actual
2008
Actual
2007
Revenue:
User charges
lnvestment income
(unaudited)
$ 6,879,337 $ 7,031 ,107
33,054
$ 6,671,644
40,625
Expenses:
Purchase of water
Long{erm debt charges
Salaries, wages and benefìts
lnterest, taxes and bank charges
Contracted services
Materials and supplies
6,879,337
3,089,442
432,805
366,1 54
143,527
139,789
14,200
7,064,161
2,910,354
432,805
254,401
142,025
30,485
8,604
6,712,269
2,886,123
459,303
213,138
153,719
151,482
8,937
4,185,917 3,778,674 3,872,702
Net revenues
Transfers:
Debt principal repayments
Transfers to reserves and reserve funds
lnterest on debt
2,693,420
(512,000)
(2,16e,821)
(1 1,see)
3,285,487
(512,000)
(2,761,888)
(1r,see)
2,839,567
(485,000)
(2,343,580)
(10,e87)
(2,6e3,420)(3,285,487)(2,83e,567)
Changç in operating fund,
being surplus, end of year
2008 Year End Financial Statements for the Elgin Area Primar...
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ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Schedule - Capital Fund Operations
Year ended December 31, 2008, with comparative figures Íor 2007
Budget
2008
Actual
2008
Actual
2007
Revenue:
Transfer payments
Other income 500,000 612,277
$ 100,000
1,211,689
Expenses:
Water system upqrades
500,000
2,330,000
612,277
4,246,033
1,311,689
2,676,632
Excess of expenses over revenues
Transfers:
Transfers from reserves and
reserve funds
(1,830,000)(3,633,756)
2,561,892 1,017,699
(1,364,943)
577,012
Change in capital fund balance
Capitalfund balance, beginning of year
731,892
(731,8e2)
(2,616,057)
(731,8e5)
(787,e31)
56,036
Capital fund balance, end of year $ (3,347,e52)$ (731,8e5)
2008 Year End Financial Statements for the Elgin Area Primar...
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ELGIN AREA PRIMARY WATER SUPPLY SYSTEM
Schedule - Reserves and Reserve Funds
Year ended December 31, 2008, with comparative figures for 2007
Budget Actual Actual2008 2008 2007
Revenue:
lnvestment income
Net transfers from (to) other funds:
$-$246,689$243,390
Transfers from current operations 2,169,821 2,761,888 2,343,580
Transfers to capitaloperations (2,561,892) (1,017,699) (577,012)
(392,071) 1,744,189 I,766,568
Change in reserves and reserve funds
balance
Reserves and reserve funds,
beginning of year
(392,071) 1,990,878 2,009,958
7,777,014 7,777,014 5,767,056
Reserves and reserve funds, end of year $ 7,384,943 $ 9,767,892 $ 7,777,014
2008 Year End Financial Statements for the Elgin Area Primar...
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THE CORPORATION OF'THE
MUNICIPALITY OF BAYIIAM
BY-LAtil NO. 2009-044
A BY-LA\il TO REGULATE TIIE ERECTION, CONSTRUCTION AND USE OF
MAILBOXES ALONG MUNICIPAL ROAD\ryAYS \ryITHIN TIIE
MI]NICIPALITY OF' BAYHAM
WIIEREAS Section 1l of the Municipal Act, 2001, S.O. 2001, c.25 as amended provides
that a lower tier municipality may pass byJaws respecting Highways, including parking and
traffic on higþways;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems is
necessary and expedient to regulate the erection, construction a¡rd use ofmailboxes along
municipal roads.
NOWTHEREFORE THE COI]NCIL OFTEE CORPORATION OF'THE
MUNICIPALITY OF BAYHAM IIEREBY ENACTS AS F'OLLOWS;
Section 1- Title and Scope
1. Short Title
This By-Law may be cited as The Municipality of Bayham Mail Box By-law
Section II - Definitions
2. The following terms for the purposes of this By-Law have the meaning as stated
below:
(Ð "Municipality of Bayham" means the Council for the Municipality of
Bayham
(iÐ "Erect" means to construct, place, locate, fabricate or alter tJre
characteristics of a mail delivery deposit box along the roadway
(iiÐ "Maintain" means to permit a mailbox or mail delivery structure to continue
or to be refurbished
(iv) "Road Authorit5r" means the Municipality of Bayham
(v) "Mailbox" includes any receptacle used for the delivery or mail or other like
forms of paper communication
(vÐ "Ownet'' includes the holder ofa leasehold interest or a tenant in possession
of the adjoining property
S ection III- Adminishation
3. (1) A person seeking to erect a mailbox shall submit an application in writing to
the Municipality of Bayham together with:
(Ð A sketch of the mailbox to be erected showing:
(a) The dimensions and height of the mailbox;
(b) The location of the post supporting the mailbox in relation to the
center line of the road;
(c) Any pertinent or unusual characteristics of the mailbox;
(d) The dimensions of the post upon which the mailbox is to be
affixed.
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(iÐ A description of the property for which the mailbox is intended to
serve including Lot and Concession, and approximate distance to a
well defined permanent location or populated area.
(2) The Public Works Manager or his designate will approve the erection,
replacement or remodeling of a mailbox and may impose conditions for
compliance with this By-Law
(3) The Road Authority is hereby permitted to:
(Ð Give notice in writing to anyperson who fails to comply with the
provisions ifthis By-Law and requires such person to remove or
alter the location or conskuction of a mailbox within thirty (30)
days;
(iÐ Dismantle and remove any mailbox at the owner's expense that is
not brought into conformity with a notice for relocation or
alteration.
Section fV - Permitted Locatior/Construction
4. (i) Only standard wooden posts are to be used, along Municipal roadways to
support individual rural mailboxes. These posts shall have a six inch (ó") 150 mm
top diameter maximum. Such posts shall be erected at the ¡ounding of the
shoulder area so that the opening to the mailbox is at the outside edge of the
shoulder.
(ii)Erection of Mailboxes shall conform with the following Canada Post
requirements:
A rural mailbox shall be:
(a) Located along the right hand side ofthe road according to the courier's
line oftravel, in a position where the courier can reach and service it
from his/her vehicle without being an impediment to pedestrian or
vehicular traffic
(b) Erected so that:
(Ð The box is securely attached to a fixed post or cantilever
aÍn
(iÐ The bottom of the mailbox is 3.5 feet ( 1 meter) above the
shoulder surface elevation.
(iiÐ The front of the mailbox shall be aminimum 42" (105 cm)
from the travelled portion ofthe roadway.
Section V- Notice/Action Regarding non Conformity
5. (1) The Municipality of Bayham shall notiffresidents, along Municipal
roadways, who have mailboxes supported in a manner which the Municipality of
Bayham consider asafelyhazard, in order to have the supports replaced.
Ø The Municipality of Bayham shall require the owner of the mailbox to
install a new substitute post support using posts as described in Section IV (i)
above.
(3) Replacement posts shall be erected in accordance with the requirønents as
set forth in the By-Law
Section VI - Restoration of Damaged Units
(1) In the event of repairs or replacement of mailbox supports and/or
mailboxes damaged or destroyed by Municipal snowplowing operations, the
ace the Post
If however
ll not be
held responsible for the replacement.
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Ø In the event of damage to a box or support post no rqllacement will be
made by the Municipality if the owner had been previously advised of a structure
too close to the road or an exotic construction that does not conform with the
specified requirønents of this By-Law
Section VII - Effective Date
7. (1) The regulations and conditions contained in this By-Law shall become
effective upon the day ofthe passing thereof.
READ A F'IRST, SECOND AIID THIRD TIME AND F'INALLY PASSED THIS
t6rH DAY oF APRTL, 2009.
MAYOR CLERK
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THE CORPORATION OF THE
MT'NICIPALITY OF BAYHAM
BY-LAW NO.2009-0s2
A BY-LAW TO ASSUME AND ESTABLISII LANDS
IN THE MUNICIALITY OF'BAYHAM AS PART OF
THE OPEN PUBLIC HIGH\ryAY SYSTEM
(CARSON LrNE)
WHEREAS the Municipality of Bayham acqirired properties for the purposes of improving
and/or widening the municipal road known as Carson Line;
AND WHEREAS the Council of the Municipality of Bayham desires to establish the said
parcels of land as part of the open public highway system of the Municipality pursuant to Section
3l(t) of the Municipal Act, 2001, S.O. 2001, c.25, as amended.
THEREFORE THE COUNCIL OT'THE CORPORATION OF'THE MUNICIPALITY OF
BAYIIAM ENACTS AS T'OLLOWS:
1. THAT the parcels of land listed below and situated in the Municipality of Bayham in the
County of ftgin be and the same are hereby assumed and established as part of the open
public highway system of the Municipality of Bayham:
Description Public Hiehwav
Part of Lots 16 a¡d 17, Concession 10, Municipality Carson Line
of Bayham, County of Elgin, designated as
Parts l,2and6 onPlan 11R-1026
Part of Lot 16, Concession 10, Municipality Carson Line
of Bayham, County of Elgin, designated as
Part 4 on Plan I lR-1026
2. THAT this byJaw shall take effect upon the date of its registration in the
Land Registry Offrce for the Registry Division of Elgin (No. 11).
3. TIIAT the Clerk or designate is hereby authorized to amend the parcel
designation noted in this By-law, if necessary upon registration of this Bylaw.
READ A FIRST, SECOND TIME AND THIRD TIME AND FINALLY PASSED THIS
16rH DAY oF APRrL,2oo9.
MAYOR CLERK
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THE CORPORATION OF'THE
MI]NICIPALITY OF BAYIIAM
BY-LAW NO.2009 - 053
A BY-LA\ry TO AUTHORIZE TIIE EXECUTION
OFAROAD USE AGREEMENT BET\ilEEN
TIIE MUNICIPALITY OF' BAYHAM
A¡TD
JANET ELIZABETII DANIEL
WIIEREAS Section 11 of the Municþal Act, 2001, S.O. 2001, c.25 as amended provides that a
lower tier municipality may pass by-laws respecting highways.
AND \MHEREAS Janet Elizabeth Da¡riel has applied to the Municipality for permission to
utilize a portion of road allowance closed to vehicular traffic for the purpose of access to a
residence and accessory buildings located on her property.
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into such agreement to grant such permission subject to terms and conditions set forth in
such agreement.
NOW THEREFORE THE COT]NCIL OF THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. TIIAT the Mayor and Clerk be and they are hereby authorized and directed to execute
the Agreement attached hereto as Schedule *4" and forming part of this by-law, between
the Corporation of the Municþality of Bayham and Janet Elizabeth Daniel, being a road
use agreement for certain public highways under the jurisdiction and control of the
Municipality of Bayham.
2. THAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, SECOND A}[D THIRD TIME AND FINALLY PASSED TIIIS 16th DAY
OFAPRIL 2009.
MAYOR CLERK
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AGREEMENT
THIS AGREEMENT made in triplicate this
-
day of
BET\üEEN:
,2009
JANET ELIZABETII DANIEL
of the Municipality of Bayham, in the County of Elgin
hereinafter called the OWNER
OF THE FIRST PART
-AND-
TIIE CORPORATION OF THE MUNICIPALITY OF BAYHAM
hereinaft er called BAYHAM
OF THE SECOND PART
V/HEREAS:
1. The Owner is the only owner of lands and premises described in Attachment "A"
attached hereto and illustrated on Attachment "B" attached hereto.
2. Bayham is the owner of all opened and unopened road allowances within the
Municipality and in particular the road allowance illustrated in Attachment "8" attached
hereto.
3. The Owner has requested Bayham to grant permission to utilize the road allowance
closed to vehicula¡ traffic illustrated in Attachment "B" hereto for the purpose of access
to a residence and accessory buildings located on the property
NOW THEREFORE IN CONSIDERATION of the premises and other good and valuable
consideration and the covenants and agreements hereinafter to be performed, the parties hereto
covenant and agree as follows:
1. Bayham, during the pleasure of Council, subject to the terms, conditions and covenants of
this Agreement, allow the Owner to use the said lands for access to a private residence
and accessory buildings, until such time as any part or parts of the said lands are required
by Bayham for any purpose. The Owner shall not construct any permanent structures,
fencing, gates, or otherwise on the said lands, except as approved in writing by Bayham.
2. The Owner shall use the said lands for the purposes aacillary to the agricultural use for
access for ingress and egress.
3. The Owner shall maintain any and all improvements permitted in all respects to the
satisfaction of Bayham and upon its direction. In no circumstances shall Bayham be
responsible for the costs of any improvements, maintenance, damages, or other expenses
associated with the permitted improvements.
4. The Owner shall always indemnify and keep indemnified Bayham against all actions,
suits, claims, and demands u'hatsoever which may be brought against or made upon
Bayham, and against all loss, costs, damages, charges and expenses whatsoever which
may be incurred, sustained, or paid by Bayham in consequence of the use of the said
lands or otherwise by reason of the exercise by the Owner of the permission hereby
granted to use the said road allowance, and the Owner hereby grants to Bayham full
power and authority to settle any such actions, suits, claims, and demands on such terms
as Bayham may deem advisable and hereby covenants and agrees with Bayham to pay to
Bayham on demand all monies paid by Bayham in pursuance of any such settlement and
also such sum shall represent the reasonable costs of Bayham or its solicitors in
defending or settling any such actions, suits, claims, or demands.
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a-z-
5. If the Owner fails to to the
provisions of this A ) daYs
written notice to the and to
its condition prior to the execution of this Agreement'
6. No length of time or enjoyment by the Owner of the lands or any part or parts thereof
shall en-ure or give a right to the Owner or its heirs, successors, or assigns to retain the
said lands or any part or-parts thereofor acquire an easement or shall deprive Bayham by
the operation of any statute of limitation or otherwise of any right to require the vacating
ofthe said lands.
7. If at any time after the execution of this Agreement the Council of the Municipality of
Bayham, in its sole discretion, resolves to terminate the privileges granted herein,. the
Owner agrees to remove the works, or any part or parts thereoÍl and to restore the lands to
the condition as existed at the date of execution ofthis agreement if so required by the
Municipality in its sole discretion, within sixty days next after notice in writing of such
resolution has been delivered or posted by prepaid mail to the Owner and the Owner shall
not be entitled to claim any damages whatsoever for the removal of the works or aîy part
or parts thereof.
8. Bayham reserves the right, for itself and all members of the public, to use the said lands
for access to and uses as deemed appropriate in its sole discretion.
g. The Owner covenants and agrees with Bayham that in the event of the Owner transferring
or selling the lands or ¿my part thereof, the Owner shall forthwith notifl Bayham in
writing of such transfer or sale together with the name and address of the transferee or
purchaser.
10. The Owner covenants and agrees with Bayham that for the purpose of this Agreement,
notice may be given to the Owner by mailing the notice post paid and addressed to the
Owner at the address of: 54890 Baldwin Line, RR I Eden ON NOJ lHO'
11. This Agreement and ever¡hing contained shall respectively enure to the benefit and be
binding upon the parties hereto, their heirs, executors, administrators, successors, and
assigns respectively.
12. The Owners, at their expense, shall register this Agreement on title to the Lands. The
Owners shall cause a registered copy to be delivered to the Municipality.
IN WITNESS WHEREOF Bayham has hereunto affixed its Corporate Seal under the hand of its
proper signing off,rcers duly authorized on its behalf and the Owner has hereunto set her hand
and seal.
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
Mayor Lynn Acre
Clerk Lynda Millard
SIGNED:
Elizabeth Daniel
Date
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Attachment tÚAtt
Pronertv Description
LegalDescription: concession 8 SouthParlLots 12 8.13,RPl1R5288 Part3
AssessmentRollNumber: 34-01-000-006-03500
Municipal Address: 54890 Baldwin Line
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Attachment íBtt
//-R-52A8
Unopened Road
Allowance
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TITE CORPORATION OF THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO.2009-054
A BY-LAWTO AUTHORIZE THE EXECUTION
OT' AN AGREEMENT BETWEEN
THE MIJNICIPALITY OF BAYTIAM
AND
HER MAJESTY THE QUEEN IN RIGIIT OF ONTARIO
AS REPRESENTED BY THE DEPUTY PREMIER AND MINISTER OF ENERGY AND
INFRÄSTRUCTURE AND MINISTER OF AGRICULTURE, FOOD AND RURAL
A-F'F'AIRS
REGARDING THE BUILDING CANADA FUND - COMMUNITIES COMPONENT
\ryHEREAS the Municipality of Bayham submitted application for funding to the Building
Canada Fund - Communities Component;
AND \ilHEREAS the Municipality has received confirmation of conditional funding support
under the program subject to the completion of the BCF-CC Contribution Agreement;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into the said Contribution Agreement;
THEREFORE THE COI]NCIL OF'THE CORPORATION OF THE MI]NICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THÄ.T the Mayor and Administrator be and are hereby authorized and directed to
execute the Agreement attached hereto as Schedule "4" and forming part of this bylaw
between the Municipality of Bayham and He¡ Majesty the Queen in Right of Ontario for
the provision of funding under the Building Canada Fund - Communities Component.
2. THAT this by-law shall come into full force and effect upon final passing.
READ A X'IRST, SECOND AND THIRD TIME AND F'INALLY PASSED THIS 16th DAY
ox'APRTL 2009.
MAYOR CLERK
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TIIE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW2009-0s5
BEING A BY-LAW TO AMEND BY-LAW 2OO5-1O2IMPOSING
RÄTES AND FEES
WHEREAS the Municipal Act S.O. 2001, Chap. M. 25 as amended provides that the Council
of a local Municipality may by by-law, impose specifîc rates and fees to be charged for
municipal services.
AND \ilHEREAS the council of the corporation of the Municipality of Bayham did by By-
law 2005-102 adopt a schedule ofrates and fees for municipal services;
AND WHEREAS the Council of the Municipality of Bayham now deems it expedient to
amend ByJaw 2005-102 to include road access, water connection and sewer connection
permit fees;
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it
necessary to amend the schedule ofrates and fees for such services;
THEREF'ORE THE COI]NCIL OF THE CORPORÄTION OF THE MT]NICIPALITY
OF'BAYHAM ENACTS AS FOLLOWS:
THAT the following fees be added to Schedule "A" of By-Law 2005'702:.
Road access permit $160.00
'Water corurection permit $170.00
Sewer connection permit $170.00
2. AND TIIAT in all other respects By-law 2005'102 be hereby conftrmed.
READ A FIRST A¡tD SECOND TIME this 16th day of April2009.
MAYOR CLERK
READ A THIRD TIME Ai\tD FINALLY PASSED this 16th day of April2009.
MAYOR CLERK
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THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2009-0s7
A BY.LAW TO Ä.UTIIORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN THE
MT]NICIPALITY OF BAYIIAM
AND
LEN FROESE O/A GROUND EFFECTS LANDSCAPE AND DESIGN
FOR THE PROVISION OF CEMETERY CARE SERVICES
\MHEREAS the Corporation of the Municipality of Bayham is the registered owner of
lands shown on the map attached hereto as "Map #1", hereinafter referred to as the
"lands";
AND WIIEREAS the Council of the Corporation of the Municipality of Bayham is
desirous of entering into an agreement for cemetery care services on these lands.
THEREFORE TIIE COTINCIL OF TIIE CORPORATION OF TIIE
MUNICIPALITY OF BAYIIAM ENACTS AS FOLLO\MS:
1. THAT the Mayor and Clerk be and are hereby atthorized to execute the
Agreement attached hereto as Schedule"A" and formingpart of this by-law
between the Municipality of Bayham and Len Froese O/A Ground Effects
Landscape and Design for the provision of cemetery care services.
2. TIIAT this by-law shall come into fuIl force and effect upon the date of its
enactment.
READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED TIIIS
16TH DAY OF APRIL 2OOg.
MAYOR CLERI(
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TIIE CORPORATION OFTEE
MT]NICIPALITY OF BAYHAM
BY-LAW NO. 2009- 058
A BY-LAW TO AUTEORIZF THE EXECUTION
OF AN AGREEMENT BETWEEN
TIIE MUNICIPALITY OF' BAYIIAM
ANI)
\ililson Lawn Care & Snow Removal
FOR TIIE PROVISION OF LAIIDSCAPING SERVICES
WIIEREAS the Municipality of Bayham is the registered owner and/or lessee of the
lands shown on the various maps attached hereto as "Map #1" , "Map #2" , "Map #3 ",
"Map # 4" and "Map #5", hereinafter referred to as the "lands"
4¡I¡ \TIIEREAS the Council of the Corporation of the Municipality of Bayham is
desi¡ous of entering into an agreement for provision of landscaping services on these
lands.
TIIEREFORE THE COUNCIL OF TIIE CORPORATION OF TIIE
MIJNICIPALITY OF'BAYIIAM ENACTS AS F'OLLOWS:
THAT the Mayor and Clerk be and are hereby authorized to execute the
Agreønent attached hereto as Schedule "4" and forming part of this by-law
between the Municþality of Bayham and Wilson Lawn Ca¡e and Snow
Removal for the provision oflandscape services.
TIIAT this by-law shall come into full force and effect upon the final
passing.
READ A tr'IRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
16th DAY Otr'April, 2009.
1.
2.
MAYOR CLERK
By-Law 2009-058 A By-law to authorize the execution of a...
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THE CORPORATION OF'THE
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-056
A BY-LA\ry TO CONFIRM ALL ACTIONS OF'
TIIE COUNCIL OFTHE CORPORATION OF'
THE MT]NICIPALITY OF BAYHAM F'OR THE
REGULAR MEETING HELD APRIL 16, 2009
WHEREAS under Section 5 (l) of the Municþal Act, 2001 S.O. 2001, Chapter 25, the powers
of a municþal corporation are to be exercised by the Council of the municipality;
AND WH{REAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are to
be exercised by byJaw;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by by-law.
THEREFORE THE COUNCIL OF THE CORPORATION OF TIIE MUNICIPALITY
OFBAYHAM ENACTS AS F'OLLOWS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
respect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held April 16, 2009 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized arid directed to do all things necessaryto give effect to the action ofthe
Council including executing all documents and affixing the Corporate Seal.
READ A FIRST, SECOND AND THIRD TIME and finally passed this 16th day of April
2009.
MAYOR CLERK
By-Law 2009-056 A By-law to confirm all actions of Counc...
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