HomeMy WebLinkAboutJanuary 15, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
January 15, 2009
7:00 p.m.
Committee of Adjustment 6:30 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a Minutes of the regular meeting of council held December 18, 2008.
(b Added Item(s)
4.DELEGATIONS
(a 7:05 p.m. - Wanda Hoshal - regarding Estherville Cemetery.
(b 7:15 p.m. - Matthew Redsell - slide presentation regarding the direction of the
Municipality and sustainable type living.
5.INFORMATION ITEMS
(a Copy of Resolution passed December 15, 2008 by the Council of the United Counties
of Stormont, Dundas and Glengarry regarding "financial assistance to cover funeral
expenses for needy individuals".
File: C10
(b Copy of resolution passed November 12, 2008 by the Township of South Stormont
regarding "Bill 50, the Provincial Animal Welfare Act, 2008".
File: C10
7-13
15
17
Page 1 of 287
Council Agenda January 15, 2009
Page
5.INFORMATION ITEMS
(c Correspondence dated December 10, 15, 16 and 19, 2008 and January 9, 2009
from Association of Municipalities of Ontario regarding "AMO Releases Putting Out
the Welcome Mat: Why Immigration Matters to Ontario's Municipalities", "Public
Review Period for Draft Information and Communications Standard Extended to
February 6, 2009", "URGENT - Ontario's Municipal Leadership in Federal Budget
Consultations", "Ontario Municipal Partnership Fund Notices for 2009", "We Need
Your Support of the AMO position on the Waste Diversion Act, the Blue Box
Program Plan Review" and "Municipal Leaders Forum on Green Building".
File: A01
(d Correspondence dated December 31, 2008 from Ministry of Municipal Affairs and
Housing regarding "Improved Energy Efficiency Standards for New Homes".
File: A16
(e Draft minutes of the Elgin Group Police Services Board meeting held November 21,
2008.
File: C06
(f Copy of letter dated December 18, 2008 from Chris Bentley, M.P.P., London West
to Tourism London regarding "funding for cultural programs under the Ministry of
Culture's Cultural Strategic Investment Fund".
File: A16/F11
(g Correspondence dated December 19, 2008 from Association of Municipalities of
Ontario regarding "Local Government Week".
File: A01
(h Correspondence received from Township of Bonfield and Township of East Ferris
seeking financial assistance to recover from flooding.
File: C13
(i Newsletter from Ontario Good Roads Association regarding "Board Brief - Highlights
from the Board of Directors".
File: A01
(j Correspondence dated December 10, 2008 from Independent Electricity System
Operator regarding "Ontario's electricity market".
File: M07
(k "Lifestyle Link" Winter 2009 newsletter received January 8, 2009 from Elgin St.
Thomas Public Health.
File M07
19-32
33
35-37
39
41
43
45-47
49-53
55-58
Page 2 of 287
Council Agenda January 15, 2009
Page
5.INFORMATION ITEMS
(l Correspondence dated December 29, 2008 from Ministry of Natural Resources
regarding "Information Session on the Endangered Species Act 2007".
File: A16
(m Bayham Historical Society draft minutes of meeting held December 11, 2008.
File: C06
(n Correspondence received from The Public Sector Group of Funds regarding
"Universal Corporate Bond Fund".
File A01
(o Correspondence dated January 5, 2009 from Elgin St. Thomas Public Health
regarding "Active Elgin".
File: M07
(p Correspondence dated January 7, 2009 from Ministry of Agriculture, Food and Rural
Affairs regarding "Agricultural Drainage Infrastructure Program, Upcoming Drainage
Courses, Tile Loan Program".
File: A16
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a Staff Report D2009-02 regarding Drieghe severance application.
File: D10.08/09
(b Staff Report D2009-03 regarding Nurse severance application.
File: D10.08
(c Staff Report D2009-04 regarding Sykes severance application.
File: D10.08
(d Staff Report D2009-05 regarding Schwartz severance application.
File: D10.08
(e Staff Report D2009-06 regarding Rimnyak Severance application.
File: D10.08
(f Staff Report D2009-07 regarding Underhill Severance application.
File: D10.08
59
61-62
63-64
65
67-68
69-78
79-87
89-100
101-117
119-133
135-151
Page 3 of 287
Council Agenda January 15, 2009
Page
7.ROADS, AGRICULTURE & DRAINAGE
(a No items.
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a Building permit report for the month ending December 2008.
File: P10
(b Staff Report P2009-001 regarding Emergency Management Program Annual Report.
File: P16
(c Staff Report P2009-002 regarding Fire Department Annual Report - 2008.
File: P16
(d Staff Report P2009-003 regarding By-law Enforcement Program 2008 Year End
Report.
File: P16
(e Staff Report P2009-005 Emergency Response Program Amendments.
File: P16
(f Staff Memorandum PR2009-01 regarding County Land Acquisition - CP Rail Lands
at Black Bridge.
File: L07
(g Staff Memorandum regarding Sketch Dimensions - Csinos Property (Report C2008-
12).
File: S09
9.FINANCE, ADMINISTRATION & PERSONNEL
(a Cheque Register being Cheques #5681 to Cheque #5804 inclusive, totaling
$271,563.64 and Payroll Disbursements for the period ending Dec 28, 2008 totaling
$51,403.01.
(b Staff Report F2009-01 regarding Yearly Update to Bylaws.
File: F03
(c Staff Report F2009-02 regarding Council Remuneration & Expenses .
File: F03.03
153
155-159
161-168
169-174
175-208
209-211
213-214
215-230
231-234
235
Page 4 of 287
Council Agenda January 15, 2009
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(d Copy of Correspondence dated December 9, 2008 from Corporation of the
Municipality of Clarington to Alcohol and Gaming Commission of Ontario regarding
"Lottery Licensing - Request for Process Streamlining".
File: P09
(e Correspondence dated December 15, 2008 from Tillsonburg & District Multi-Service
Centre regarding "Adult Basic Literacy program".
File: A01
(f Correspondence received from Ministry of Citizenship and Immigration regarding
"Volunteer Service Awards".
File: M02
10.ENVIRONMENT
(a No Items
11.COMMITTEE OF THE WHOLE
(a In Camera.
(b Closed session minutes of the regular meeting of Council held December 18, 2009.
(c Confidential Staff Report F2009-03 regarding Personal matter.
(d Confidential Staff Memorandum regarding labour relations / employee negotiations.
(e Confidential Staff Memorandum regarding labour relations / employee negotiations.
(f Confidential Staff Report H2009-02 regarding labour relations / employee
negotiations.
[Addenda]
(g Confidential Staff Report H2009-01 regarding labour relations / employee
negotiations.
(h Out of Camera.
237-238
239-248
249-250
Page 5 of 287
Council Agenda January 15, 2009
Page
12.BY-LAWS
(a By-Law 2009-001 A By-Law establishing an Emergency Management
Program
(b By-Law 2009-003 To authorize borrowing from time to time to meet
current expenditures
(c By-Law 2009-004 A By-Law to provide for an Interim Tax Levy
(d By-Law 2009-005 A By-Law to authorize the conveyance of real
property (Pt Lots 19 & 20 Conc North Gore)
(e By-Law 2009-002 A By-Law to confirm all actions of Council
13.ADJOURNMENT
(a Adjournment
251-280
281-282
283
285
287
Page 6 of 287
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
December 18,2008
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday,
December 18, 2008 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor
Cliff Evanitski, Councillors Mark Taylor, ÌVayne Casier and Ed Ketchabaw, Administrator Kyle
Kruger and Clerk Lynda Millard.
Vy'ater/TVastewater Superintendent Ed Roloson was in attendance to present his report.
1. CALL TO ORDER
Mayor Acre called the meeting to order at7 p.m.
2. DISCLOSURE OF'PECUNIARY INTEREST & TIIE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES
(a) Minutes of the regular meeting of Council held December 4, 2008.
2008-596
Moved by W Casier
Seconded by M Taylor
I'THAT the minutes of the regular meeting held December 4,2008 be
approved as circulated.'r
CARRIED UNANIMOUSLY
(b) Added Item
2008-597
Moved by W Casier
Seconded bv C Evanitski
'f THAT in accordance with Section 21 of Procedural By-law 2002-93.. a
verbal report regarding the Richmond Water System and a Closed Session
item regarding a personell matter be added to the agenda as items 10(d)
and 11(d) respectively."
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery
Page I of7
Minutes of the regular meeting of council held December 18, ...
Page 7 of 287
Council Minutes December 18.2008
Wanda Hoshal thanked Council for their patience regarding her Estherville
cemetery questions. She inquired regarding the status and was advised by Mayor
Acre that Council had approved securement of the dowser, Ms. Mae Leonard,
subject to perrnission of the property owner Mr. TonytCsinos.
The Administrator adviseùofinoresponse tohisletterrequesting permissiorrpdding
that Ms. Leonard had not been approached pending that approval.
Mrs. Hoshal questioned how long Council would wait for a response, whereon
Council agreed until the next meeting scheduled for January 15/09. Staff are to
advice Mr. Csinos of this.
It was noted that the archaeological survey included only the fooþrint of the barn,
not 15 feet beyond as recorded in a recent Aylmer Express article. Mapping was
requested for the January meeting as measurements are not consistent.
5. INFORMA'TION ITEMS
(a) Copy of Resolution passed November 19, 2008 by Township of South Stormont
regarding "Bill 50, the Provincial Animal Welfare Act, 2008".
File: C10
(b) Correspondence dated December 5, 2008 from Association of Municipalities of
Ontario regarding "Govemment Lays Ground Work for Reducing Poverty by
Committing to25% Reduction in Child Poverty by 2013'.
File: A0l
(c) Long Point Region Conservation Authority Board of Directors minutes of meeting
held November 5. 2008.
File C06
(d) Bayham Historical Society minutes of meeting held November 13, 2008.
File: C06
(e) Bayham Health and Safety Committee minutes of meeting held November 19,
2008.
File: C06
(Ð Correspondence received from the Stoyles family, Cindy's Angels expressing
appreciation for the waiver of the hall rental fee for fundraising event.
File: C13
2008-598
Moved by W Casier
Seconded by M Taylor
'TTHAT information items 5(a) through 5(Ð be received for information.fr
CARRIED UNANIMOUSLY
6. PLAI\NING. DEVELOPMENT. RECREATION & TOURISM
Page2 of7
Minutes of the regular meeting of council held December 18, ...
Page 8 of 287
Council Minutes December 18,2008
(a) Memo from IBI Group dated Novemb et 27 ,2008 - Follow Up to the Open
House held October 29,2008 re: Official Plan 5 Year Review
2008-s99
Moved by C Evanitski
Seconded by W Casier
THAT the IBI Group Memo dated November 27,2008 regarding the
Oflicial Plan 5 Year Review Open House be received for information."
CARRIED LINANIMOUSLY
7. ROADS. AGRICULTURE & DRAINAGE
(a) Staff Report DR2008-025 regarding Petition for Drainage (John Stewart).
File: E09
2008-600
Moved by W Casier
Seconded by M Taylor
'TTHAT Council of the Municipality of Bayham acknowledges the fïling with
the Clerk of the Petition for drainage works by John Stewart on December
11,2009;
AND THAT StaffReport DR2008-025 regarding the petition for drainage
be received:
AND THAT Council wishes to proceed with this matter and appoints
Spriets Ässociates, Engineers, to prepare a premiminary report on the
proposed drainage area, pursuant to Section 5 of the Drainage Act, for
Council's consideration."
CARRIED UNANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) No Items
9. F'INANCE. ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheques #5569 to Cheque #5680 inclusive, except
Cheques #5673 totaling $1,316,724.62 andPayroll Disbursements for the period
ending Nov. 30, 2008 totaling$.51,760.27.
2008-601
Moved by M Taylor
Seconded bv W Casier
"THAT Cheque Register being Cheque #5569 to Cheque #5680 inclusive,
except Cheque #5673 totaling 51,316,724.62 and Payroll Disbursements for
Pase 3 of7
Minutes of the regular meeting of council held December 18, ...
Page 9 of 287
Council Minutes December 18,2008
the period ending Nov. 30, 2008 totaling $51,760.27 be approved."
CARRIED UNANIMOUSLY
(b) Correspondence dated December 5, 2008 from Long Point Region Conservation
Authority regarding "Long Point Region Conservation Authority Budget 2009'.
2008-602
Moved by W Casier
Seconded by M Taylor
"THAT correspondence dated December 5, 2008 from Long Point Region
Conservation Authority regarding Authority Budget 2009 be received for
information;
CARRIED T]NANIMOUSLY
(c) Staff Report L2008-04 regarding Municipal Insurance Renewal - 2009.
File: L5.1
2008-603
Moved by M Taylor
Seconded by W Casier
I'TIIAT StaffReport L2008-04 regarding Municipal Insurance Renewal -
2009 be received:
AND THAT the 2009 Municipal insurance program be obtained from
Jardine Lloyd Thompson Canada Inc. in accordance with the offer to renew
dated December 11,2008, atatotalpremium of S106,018 plus applicable
taxes.tt
CARRIED UNANIMOUSLY
(d) Draft Community Centres minutes of meeting held December 11, 2008. Item 5(d)
requires Council action. Draft By-Law 2008-I2I to renew agreement for Vienna
Community Centre management services, draft By-Law 2008-122 to extend
agreements with Ramona Peidl for janitorial services at the community centres.
File: C06/C01
2008-604
Moved by W Casier
Seconded by M Taylor
"TIIAT Draft Community Centres minutes of meeting held December 11,
2008 be received:
AND THAT By-Law 2008-121 to renew agreement for Vienna Community
Centre management services and By-Law 2008-122 to extend agreements
with Ramona Peidl for janitorial services at the community centres be
presented to Council for enactment."
Page 4 of1
Minutes of the regular meeting of council held December 18, ...
Page 10 of 287
Council Minutes December 18.2008
CARRIED I.]NANIMOUSLY
10. ENVIRONMENT
(a) Quarterþ Report for the Bayham Water Distribution System and call ins for period
ending September 30, 2008.
File: E08
2008-60s
Moved by M Taylor
Seconded by W Casier
"THAT Quarterly Report for the Bayham Water Distribution System and
call ins for period ending September 30, 2008 be received for information."
CARRIED UNANIMOUSLY
(b) Quarterþ Report for the Bayham Small Municipal Non-Residential Wells for the
period ending September 30, 2008.
File: E08
2008-606
Movedby W Casier
Seconded by M Taylor
"THAT Quarterly Report for the Bayham Small Municipal Non-
Residential Wells for the period ending September 30, 2008 be received for
information.rf
CARRIED TINANIMOUSLY
(c) Quarterþ Compliance Summary for the Port Burwell Wastewater Treatment Plan
and call ins for the period ending September 30, 2008.
File: E8
2008-607
Moved by M Taylor
Seconded by'W Casier
"THAT Quarterly ComplÍance Summary for the Port Burwell Wastewater
Treatment Plant and call ins for the period ending September 30, 2008 be
received for information."
CARRIED UNANIMOUSLY
(d) Verbal Report regarding the Richmond Water system.
The Administrator advised that the current licensed operator for the Richmond
Water System will require a short term back-up due to temporary hospitalization.
Cunent staffing includes the one certified operator and one trained personell (will
write his exam in January). Temporary assistance ûom the Municipality for
Page 5 of7
Minutes of the regular meeting of council held December 18, ...
Page 11 of 287
Council Minutes December 18,2008
emergency backup and approximately one hour daily operation checks is being
requested. Council agreed to provide support under the existing agreement.
11. COMMITTEE OF THE WHOLE
(a) In Camera
2008-608
Moved by W Casier
Seconded by M Taylor
"THAT the Council do now rise to enter into an "In Camera" Session of
Committee of the Whole at 8:06 p.m. to discuss:
o personal matters about an identifiable individual, including municipal
or local board employees;
CARRIED I.INANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held December 4,2008.
This item was withdrawn.
(c) Closed session item regarding confidential legal matter.
(d) Confidential verbal report regarding a personal matter.
(e) Out of Camera
2008-609
Moved by M Taylor
Seconded bv W Casier
"THAT the Committee of the Whole do now rise from the "In Camera"
session at8zl4 p.m."
CARRIED I.INANIMOUSLY
12. BY.LÄWS
(a) By-Law 2008-l2l A By-Law to authorize the renewal of an agreement (Bootle)
(b) By-Law 2008-122 A By-Law to authorize the extension ofjanitorial agreements
(Peidl)
2008-610
Movedby C Evanitski
Seconded by M Taylor
"THAT Bylaw 2008-l2l and 2008-122be rea'd a first, second and third
time and finally passed."
CARRIED UNANIMOUSLY
Page 6 ofl
Minutes of the regular meeting of council held December 18, ...
Page 12 of 287
Council Minutes December 18,2008
(c) By-Law 2008-123 A By-law to confinn all actions of Council
2008-61 1
Moved by M Taylor
Seconded bv W Casier
''THAT confirming By-law 2008-123 be read a first, second and third time
and finally passed."
CARRIED UNANIMOUSLY
13. ADJOURNMENT
(a) Adjoumment
2008-6t2
Moved by M Taylor
Seconded by W Casier
"THAT the Council meeting be adjourned at 8:15 p.m."
CARRIED TINANIMOUSLY
MAYOR
t4^ ìo-^, o
CLERK
PageT of1
Minutes of the regular meeting of council held December 18, ...
Page 13 of 287
Page 14 of 287
..ã-n r {loq
,loo? -
United Counties of Stormont, Dundas and Glengarry
26Pitt Street, Cornwall, Ontario
K6J 3P2
Telephone: 613 932-1515
The Council of the United Counties of Stormont,I)undas and Glengarry passed the following
resolution on December 15, 2008. Your support of this resolution would be appreciated.
Please send any resolution support to the Minister of Community and Social Services, with a
copy to the United Counties of Stormont, Dundas and Glengarry.
Resolution No. 2008- 139
Moved by Deputy Mayor Rose
Seconded by Mayor Barkley
WHEREAS the City of Cornwall is Consolidated Municipal Service Manager (CMSM) for the City of
Comwall and United Counties of Stormont, Dundas and Glengarry; and
WIIEREAS payment for indigent funerals is a requirement of the CMSM under the Ontario Works Act; and
WHEREAS recommended rates and guidelines for such payments are provided by the provincial Ministry of
Community and Social Services; and
WIIEREAS these rates were last reviewed and adjusted in 2005, and costs have been escalating to the point
where funeral homes are unable to continue providing services at the existing rates; and
WHEREAS the Ministry of Community and Social Services will only subsidize rndigent funerals for
individuals who are receiving social assistance through Ontario Works or the Ontario Disability Support
Program prior to their death, regardless oftheir financial situation.
THEREFORE BE IT RESOLVED that the United Counties of Stormont, Dundas and Glengarry petitions
the Ministry of Community and Social Services to request a review and appropriate adjustment of the
recommended rates for indigent funerals, on behalf of CMSMs across the province.
AND BE IT FURTHER RESOLVED that the Ministry of Community and Social Services amend the
currentpolicy to provide financial assistance to cover funeral expenses for all needy individuals, regardless of
their age or whether or not they are receiving support through Ontario Works or the Ontario Disability
Support Program, at the time of death.
AND FIIRTHER that this resolution be forwarded to the Minister of Community and Social Services, the
Association of Municipalities of Ontario, all municipalities in Ontario and local MPPs.
Helen Thomson
Clerk
DISCLAIMER
Th¡s maleial ¡s provided under contract as a paid seruice by lhe originaling organizalion and does not necessarily reflect the v¡ew or
positbns of lhe Associalion of Municþalities of Ontario (AMO), its subsidiary companies, oíf icerc, directors or agents.
Clo
Copy of Resolution passed December 15, 2008 by the Council o...
Page 15 of 287
Page 16 of 287
Jan r</oç
AÒ6i
cl¡
TOWNSHIP OF SOUTH STORMONT
4949 County Road No. 14
P.O. Box 340
lngleside, ON KOC 1M0
Phone:
Fax:
Email:
Moved by:
Seconded by:
(613) 537-2362
(613) 537-81 13
info@southstormont. ca
November 19,2008
To: All Municipalities in Ontario
Re: Support Request
The Council of the Township of South Stormont passed the following resolution on
November 12,2008. Your support of this resolution would be appreciated. Please send
any resolution of support to the Premier of Ontario, with a copy to the Township of South
Stormont.
Resolution #316/2008
Councillor Tammy Hart
Councillor Cindy Woods
Whereas B¡ll 50, the Provincial Animal Welfare Act, 2008 has now passed
second reading in the legislature,
And whereas this bill contains the first comprehensive changes in almost 90
years to lhe Ontario Society for the Prevention of Cruelty to Animals (OSPCA) Acf;
And whereas highlights of Bill 50 include but is not limited to: standards of care
for all animals, new provincial offences, authority for the OSPCA to inspect places,
penalties, requirement for veterinarians, a number of modernizations to the law, and
protection for current legal practices in agriculture, hunting and fishing;
And whereas, and more specifically, there is a concern regarding the delegation
of authority, accountability and transparency of OSPCA inspectors and its officers.
Now therefore be it resolved that Council of the Township of South Stormont
hereby respectfully requests the Government review, and amend as required, the
powers granted to lnspectors through Bill 50.
Furthermore, a copy of this motion be forwarded to Premier McGuinty, the
Minister of Community Safety and Correctional Services, Minister of Municipal Affairs
and Housing, MPP Jim Brownell, Association of Municipalities of Ontario and any other
individual or association as deemed appropriate.
Yours truly,
8øç dpTaan, cuo
CAO/Clerk
DISCIAIMER
This material is provided under contracl as a paid seruÌce by the orþnating organÞation and does not necessarily reflect
the view or posilr'ons of the Association of Municipalities of Ontario (AMO), ifs subsidiary companies, oíficers, directors or
agents.
Copy of resolution passed November 12, 2008 by the Township ...
Page 17 of 287
Page 18 of 287
A.,I
200 University Ave, Suite 801
Toronto, ON MsH 3CG
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 08/061
To the attention of the Clerk and Council
December 10, 2008
FOR MORE INFORMATION GONTACT:
Petra Wolfbeiss, AMO Senior Policy Advisor
(416) 971-9856 ext 329
þ
É
TJ.J
-3AMO Releases "Puttíng Out the Welcome Mat:
Why lmmigration Matters to Ontario's Municipalities"
lssue:
Municipalities are at the front lines of immigration in Ontario. To support their role, AMO has
developed a paper exploring the municipal context in the attraction, retention and settlement
of immigrants in Ontario's municipalities. The EEL Putting out the Welcome Mat: Why
lmmigration Matters to Ontario's Municipalitieg provides considerations, strategies and
recommendations as a toolkit for advocacy and planning on moving fonruard on progressive
immigration policy and programs for AMO and municipalities.
Background:
As part of the ongoing work of the Municipal lmmigration Committee (MlC), AMO has
developed a discussion paper that reflects the specific concerns of municipalities on issues
related to immigration. The MIC was formed under Annex F of the 2005 Canada-Ontario
lmmigration Agreement (COIA). AMO played a lead role in ensuring that the municipal voice
would be heard in the discussions and development of immigration policy and programs in
Ontario. While the MIC provides an important forum for dialogue between all orders of
government on immigration issues, AMO believes that an exploration of the municipal
context and issues in immigration is required.
Emerging issues such as the changing global context and imminent labour pressures in
Ontario - it is estimated that by 2010 Ontario's net labour force population growth will rely
on immigration - as well as concern related to increasing poverty and poor outcomes for
Ontario's newcomers -- confirmed the need for a municipal voice on the many issues
surrounding immigration.
Action: AMO will continue to work towards a better understanding of what is needed to
make Ontario's communities welcoming. This includes continuing to work for policies that
reflect the needs of our communities and newcomers and sustainable funding to assist
municipalities in this effort.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
Association of
^lla
Municipalities of Ontario1-1
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 19 of 287
AìTO
Asmi¡lion ul Àlmkipalilhs of Ontrrio
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-ma¡l: amo@amo.on ca
ALERT No: 08/060
HOI
MEMBER COMMUNICATION
To the attentíon of the Clerk and Council
December 10, 2008
FOR MORE INFORMATION CONTACT:
Petra Wolfbeiss, AMO Senior Pol¡cy Advisor
(416) 971-9856 ext 329
FE
LUJ
Public
Draft lnformation
Review Period for
and Gommunications Standard
Extended to February 6, 2009
lssue:
Upon AMO's request, the Minister of Community and Social Services, Madeleine Meilleur has
extended the public review period for the lnformation and Communications draft standard to
February 6, 2009.
Background:
On November 17,2008, the Government released the draft lnformation and Communications
standard for public review. The public review period was originally scheduled from November
17, 2008 to January 16, 2009. ln a letter to the Minister, AMO expressed its concern that the
proposed timeframe eliminated the opportunity for broad municipal input on a policy that will
have significant fiscal and social impacts on our communities. AMO requested that the review
period be extended to February 6, 2009.
The AODA, 2005, requires the Minister of Community and Social Services to develop
accessibility standards that will remove barriers for people with disabilities. The standards are
expected to apply to the public sector, including all municipalities in the province, as well as the
not-for-profit and private sectors. They will address a full range of disabilities including physical,
sensory, mental health, developmental and learning and will be implemented in phases leading
to full accessibility in Ontario by 2025. Once completed, the standards will be introduced into
legislation and therefore will become mandatory and enforced by the Province.
1-2
Association of AllOMunicipalities of Ontario
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 20 of 287
Below is the communication issued on December 8, 2008 by the Accessibility
Directorate on the public review extension:
Deadline for Public Review of the lnitial Proposed Accessrble Information and
Commun ications Standard - Extended
NOTICE:
On November 17, the Ontario government released the proposed Accessible lnformation
and Communications Standard for a 60-day public review period. The proposed standard
outlines how businesses and organizations may be required to provide accessible public
information in various formats such as online, print, verbal and digital.
This notice is to inform you that the deadline to review and make comments on the lnitial
Proposed Accessible lnformation and Communications Standard has been extended to
February 6, 2009.
lnput from stakeholders will be of great value when the committee finalizes this proposed
standard. To review the proposed standard and to provide feedback, visit the Ministry of
Community and Social Services'website at:
English:
French:
For additional information or to find out about alternate methods of providing feedback, please
call 1-888-482-4317 or toll-free TTY 1-888-335-6611.
lf you require assistance to participate in this activity, please do not hesitate to call us.
Action:
AMO is urging its members to review the proposed standard and to provide comments to the
Government. AMO is currently developing a response to the proposed standard. The response
will be made available to AMO's membership via an ALERT.
This information is available in the Policy /ssues section of the AMO website at vtrttw.amo.on.ca
F
É
tUJ
2-2
Association of AHOMunicipalities of Ontario
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 21 of 287
Aot
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971€191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT NO: 08/062
To the attention of the Clerk and Council
December 15,2008
FOR MORE INFORMATION CONTACT:
Brian Rosborough, AMO Director of Policy
(4'16) 971-9856 ext 318
ÞtrHJ4URGENT - Ontario's Municipal Leadersh¡p in Federal Budget
Gonsultations
lssue:
The federal government is undertaking consultations with Canadians in advance of its
planned January 2009 Budget. Consultations are being undertaken by the Finance Minister
Jim Flaherty, which will include a discussion of measures intended to stimulate the
economy. Transport, lnfrastructure and Communities Minister John Baird will also be
consulting on how to accelerate infrastructure funding within the federal Building Canada
Fund (BCF) to improve infrastructure and create jobs in all parts of Canada. AMO member
municipal governments are encouraged to add their voices to these consultations.
Background:
AMO met with Minister Baird in November to discuss ways to accelerate BCF Funding and
followed up with a detailed letter to Minister Baird on December 4,2008, which is attached
for your information. The letter included options that AMO believes will best help to
accelerate current BCF investments in infrastructure:
1. lncrease the amount of funding for the current $200 million intake of the BCF
Communities Component in Ontario (for communities under 100,000 population)
which closed in late November;
2. Use BCF to support asset renewal projects that can be implemented quickly - not
limiting funding to new projects;
3. lnitiate an open call for proposals for the BCF Major Projects category intended
for projects exceeding $30 million;
4. Use Federal Gas Tax accountability mechanisms for all BCF projects in order to
expedite projects - providing up-front funding of federal funds rather than
reimbursement based on complex contribution agreements; and
5. A federal and provincial commitment to expedite decisions and the processes
(e.9., environmental assessments) that relate to BCF projects.
AMO is also reæmmending to the Minister of Finance that additional federal investment in
infrastructure be provided to municipalities through the Federal Gas Tax. Federal Gas Tax
investment leverages municipal own source investment and funds key projects while being
fully accountable to tax payers.
1-2
Association of
^ìÍO
Municipalities of Ontario
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 22 of 287
6. Provide additional infrastructure investment directly through the Federal Gas
Tax funding. lncreasing federal infrastructure investment funding through
this mechanism will allow construction-ready projects to proceed ahead of
schedule, leverage municipal own-source investment and create jobs in every
part of Ontario.
AMO is also recommending that the Minister of Finance allocate new federal
investment in Housing. lf additional federal investment is provided through a
streamlíned funding program, Ontario municipalities will be well situated to quickly invest
in housing, including housing renewaland energy retrofits, and in much-needed new
affordable housing stock. This investment will help stabilize housing starts and the
residential construction industry, secure jobs in the industry and among Canadian
suppliers of housing materials. lt will result in reduced energy consumption in social
housing and corresponding green house gas emission reductions and increase access to
affordable housing for Canadians.
7. The federal government should work on an urgent basis with provinces, territories
and municipalities to create a new, streamlined national housing program that
supports affordable housing renewal and repairs, energy retro-fits and the
creation of additional supply of affordable housing for Canadians.
AMO believes that these measures meet the criteria for the design of effective stimulus
policies outlined in the Department of Finance's consultation documents as follows:
. Timely - stimulus when it's needed,. Maximum impact - stimulus that delivers.o Flexible in size and duration -- smart stimulus.o Consistent with Canada's long-term economic goals - stimulus that fìts the plan.
Action:
Heads of Council can write to the Ministers at the addresses below indicating support for
AMO's recommendation to include these important budget measures that will help stimulate
the economy, create jobs in Ontario, improve access to affordable housing and invest in the
quality municipal infrastructure that serves as a foundation of the national economy.
Þtr
TJJJ4
The Honourable James M. Flaherty
Minister of Finance
Department of Fínance Canada
140 O'Connor Street
Ottawa, Ontario K1A 0G5
The Honourable John Baird
Minister of Transport, lnfrastructure and
Communities
Tower C - 330 Sparks St.
Ottawa, Ontario K1A 0N5
Support for expanding infrastructure investment and additional investment in housing can
also be provided on line at the Federal Department of Finance online consultation site at:
Additional information regarding fiscal stimulus and the government's 2009 budget
consultations is available at:
http ://www.f i n.q c.calnews0 8/data/08- I 03 I e. htm I
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
Association of
^FáO
Municipalities of Ontario
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 23 of 287
AF-le il,fffltt:îî,.'i",onrario oFFtcE oF rHE pREstDENr
Sent via fax
6113-995=0327
December 4,2008
The Honourable John Baird
Miníster of Transport, lnfrastructure and Communities
Place de Ville, Tower C, 29th Floor
330 Sparks Street
Ottawa, ON KlA 0N5
I am writing to provide recommendations for the acceleration of Building Ganada Fund
investment and particularly the $1 billion available for investment in the current year.
There is strong consensus that significant infrastructure spending is a critically important
economic stimulus. lf you combine the desire for countercyclical policy with the ned to
address the infrastructure defìcit that has grown over the past decades, the case for significant
and irnmediate infrastructure funding is even more compelling.
I have enclosed options that AMO believes will best help you to accelerate the BCF
investments in infrastructure. These include:
1 . lncreasing the amount of funding for the current intake of the BCF Communities
Component, in part by rededicating the P3 envelope to the Communities Component;
2, Using BCF to support asset renewal projects that can be implemented quickly;
3. A callfor proposals for the BCF Major Projects category;
4. The use of Gas Tax accountability mechanisms for all BCF projects in order to expedite
projects; and
5. A federaland provincial commitment to expedite decisions and the processes
(e.9. environmental assessments) that relate to projects.
I have also provided some background on infrastructure investments in Ontario from a recent
study of Ontario municipal infrastructure done for the Provincial-Municipal Fiscal and Service
Delivery Review (PMFSDR) which included some of the most detailed to date economic and
financial modeling anywhere.in the country on the state of municipal infrastructure . I have
also included information on the accountability of the federal gas tax funding approach as a
more efficient and effective and quality reporting approach.
200 Uníversity Ave.,Suite 801 Toronto ON M5H 3C6 Canada I E-mail:amo@amo.on.ca I www.amo.on.ca
Tel: (41 6) 97'l-9856 | Fax: (41 6) 971-6191 lToll-free in Ontario: 1-877-426-6527 H
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 24 of 287
Context of Ontario Municipal lnfrastructure:
The lnfrastructure Working Table of the recent Provincial-Municipal Fiscal and Service Delivery
Review has revealed some startling facts about the state of municipal infrastructure in Ontario.
Many of our infrastructure systems, including roads and bridges, transit, water, wastewater and
stormwater; and solid waste management are nearing the end of their useful life and are in
need of refurbishment or replacement. This inventory has not yet captured recreation and
housing and other municipal facilities, but is a clear picture of overwhelming need.
Ontario's municipalities annually spend a great deal of money, $3.9 billion, but not nearly
enough to address the problem. According to this analysis, an additional $6 billion a year over
the next ten years needs to be invested in municipal infrastructure in Ontario to address the
accumulated municipal infrastructure deficit. Almost half of that amount needs to be invested
in municipal roads and brídge systems that link communities and economies. The impact of
this deficit on localeconomies, the provincial economy and the national economy is evident
elq rqllglbe ignored.
lnfrastructure lnvestment Gap Estimaúes for Ontario Municipalities
Average Annual Estimates 2006 - 2045 ($2006M)
rnvestment Need I '";JJm" I
lrvestment Gap
(first l0 vearsl
Roads & Brldçs
Water and
WasÞwater
Stonrnvaûer
frans¡t
lomerr¿ation
\utñorities
ìolidWæb
l/lanagement
Lifecyde lnfrastruct¡re
lnlesÍnent DeficítEstinate
Need (wer 10 yeaa)
($ millions) ($ rn¡llions)
2,671.1 935.8
844.3 1,n7.7
525.3 27.8
899.8 0.0
4.4 32
316.5 NA
Gowth
hvestrnent
Il.leed i
($ mltiorsl
¡*"1
66r.31
*rl
?30.1
|
o.ol
n.4l
Totd Annt¡al
lnve$ment Need
Estimate
($ millions)
+2æ.5
2,783.3
787.9
1,629.9
7.6
393.9
ToÞl lnvestment
Tænd (FlR Frue
Year Average)
($ millions)*
't,ß0.2
,520.t
106
563
NF
291 1
Totd
($ millions¡
2:t98.2
1262.e
681.1
1,066.2
7.6
't02.8
Per Capita
(s)
n1l
104f
56.¡
88_3
0.f
8.f
Per hot¡sehold
($)
568.8
2j,6,7
138.5
216.7
t.o
20.9
IOTAL 5,261.5 2,244.6 2,355.1 9.861.1 3,942.î 5,918.f 490.1 1,n3.2
Nole: Solld Wäste Managemenl dala for curenl inveslrn€rr I âre lakén from Stal¡stic Can ada data (t2gi.1 miflion).
'FIR Data from 2001 lo 2005
The report revealed that Ontario communitíes have a significant shortfall in upkeep for existing
assets, in addition to the needs in growing communities for infrastructure to accommodate the
growth they are experiencing.
This means there are a large number of municipal infrastructure systems in the province that
would.be eligible candidates for accelerated funding under the Building Canada Fund (BCF).
To the communities that are having difficulty paying for existing infrastructure, being able to
unlock infrastructure dollars to renew and preserve assets will be as critical and as benefìcial
economically as the funding of new projects and may in fact fit the local circumstances of
2
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Page 25 of 287
smaller commun¡ties. ln many cases, there would be an opportunity to accelerate projects
already within a municipal capital plan allowing investment to occur rapidly and without the
delays associated wíth approval of major new projects. lf an accelerated infrastructure program
included asset renewal, it would be able to spread the benefìts of infrastructure spending and
economic stimulus quite wide.
BGF Considerations:
The key terms and conditions of the Building Canada Fund have been set out in agreements
between the federal government and provinces and territories. According to the BCF
Framework agreement in Ontario, the provincial and federal governments are expected to
propose projects for funding under the Major lnfrastructure portion of the Fund. To date,
municipalities do not have a clear means of proposing projects in this category. Even if they
had, projects.must be worth $30 million or greater under the agreement, which by its nature
means the Major lnfrastructure funds will be inaccessible to nrany srnaller municipalit'res.
Those that can apply for the Smaller, more competitive Communities Component funding, must
propose projects that are new or substantially re-built infrastructure to be eligible, eliminating
some of their greatest needs, delayed upkeep, which extends the lifecycle of infrastructure - a
most worthy investment when it comes to managing property taxpayer dollars. New projects
will also need to be subjected to provincial and federalenvironmentalapprovals, substantially
lengthening the implementation process.
Despite these limitations, there are funds under the Building Canada Plan, such as the P3
Fund, or Gateways and Borders or even the P/T Base funding that could be more easily .
flowed, without the need to amend existing agreements and could also be directed toward
asset upkeep and renewal.
The current practice in infrastructure programs whereby municipalities spend the monèy to
complete work on an approved project and then submit expenses for reimbursement may
create a problem in terms of translating federalfunding into shovels in the ground quickly. This
problem may be compounded in light of the current availability of credit for upfront financing of
projects. lt is also worth noting that an accelerated infrastructure funding program, if done
under the cunent 1/3 contribution method contained in the BCF, could create a fiscal pressure
for the provinces and territories by disrupting their established fiscal plans. lf this is the case, it
could have implications for expediting projects and flowing funds. Additional flexibility in the
sequencing of federal and pfovincial funds may be required and we encourage the federal
government to bring flexibility to this. The ability for respective Ministers to jointly agree to
changes within the BCF Agreement is a provision that should be fully explored to make
accelerated investments.
ln addition, utilizing the existing P3 allocation to enhance the Communities Component of the
BCF will address the significant needs of this part of the Fund.
3
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Page 26 of 287
Federal Gas Tax Funding Outcomes:
Between 2005 and 2007, over $575 million in Federal Gas Tax revenues flowed to
municipalities in Ontarío. By the end o'f 2007 , over $377 million of that revenue was invested
in priority infrastructure projects across the province. These investments have primarily been
focused on the rehabilitation and renewal of existing infrastructure as municipalities work
diligently and methodically at addressing the highest infrastructure priority needs in their
communities. This funding, the extension and permanency, is an extremely flexible and
successfultoolfor municipal infrastructure investment that has leveraged significantly more in
municipal contributions to infrastructure.
As an example of the sort of returns generated in Ontario by the Federal Gas Tax revenues
between 2005 and 2007, AMO calculated the real expenditures in Gas Tax funds in three
priority categories: transportation; water and wastewater; and waste management. The federal
contribution in these areas through the Federal Gas Tax Fund was $290 million between 2005
per more Inan
investment. ln addition, these investments created approximately 10,000 new jobs and yielded
over $1 18 million in federal tax revenues. lnvestments in other eligible categories would
increase these numbers.
The federal gas tax funding model is an important one. While other priorities may be put aside
when municipalities are confronted by declining revenues, federal gas tax funded projects can
proceed wíth a guaranteed predictable revenue'source.
But the Federal Gas Tax agreement also includes a rigorous accountabilíty framework for
Canadian's tax dollars. AMO, as the administrator of the agreement, and all municipalities
annually undertake audits of both the financial management of the funds and compliance with
the terms and conditions of the agreement. After three years of undertaking this type of
accountability approach there has been no material non-complíance identified within AMO or
Ontario municipalities. ln addition, AMO enforces compliance through withholding funds from
municipalities until all reporting is submitted. Of the 443 municipal funding agreements AMO
administers, less than 0.01% have not been paid their 2008 allocation pending submission of
compliance audits. Federal staff have expressed a high degree of confidence in this reporting
approach and outcomes.
Expediting Decisions
Expediting decisions must be part and parcel of streamlining and facilitating the acceleration of
investments. Getting to 'yes' or'no' is important to municipal capital plan and budget planning
cycles and finaniíng. More importantly, decisions need to be timed so that construction work
can be arranged in time for the construction season, which in northern Ontario is different than
southern Ontario. This needs to be normalized for every year of the BCF - to ensure the
timing of federal and provincial decisions works for munícipal implementation. Municipal
governments in Ontario must currently work with multiple approval processes, particularly
EnvironmentalAssessment. Environmental considerations are important but the respective,
siloed processes will not enhance acceleration of investment particularly in 2009 and 2010 and
on a go forward basis given the significant needs outlined above.
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 27 of 287
Recommendation:
The priority of deploying funding quickly and ensuring that projects are implemented as soon
as possible means that the federal government needs to be innovative in its use of the BCF.
The options presented by AMO are by no means mutually exclusive and the federal
government could use all of them to accelerate infrastructure spending for a posítive economic,
social and environmental impact.
By far the simplest to implement would be the increase in the lntake 1 funding envelope under
the BCF Communities Component. This would put projects quickly into actíon as municipalities
have already applied and government revíew is now taking place. Coupling this with flowing
the funding up-front and auditing after the fact and/or an asset renewal program would easily
put many municÍpal projects across the province intg the pipeline for the 2009 construction
season that might otherwise not get done.
You should remember that with an upfront funding mechanism, municipalities are also likely to
- - revefagHfler
additional ínvestrnent and job creation.
In light of the government coming forward with a budget in January 2009, additionalfederal
funding can be used at that time to replenish the existing P3 component that was used to top-
up the Communities Component.
AMO recommends the government consider all of the above options to produce the desired
economic effects in the Ontario economy in 2009 calendar year. ltrúst you willfind the
information informative in guiding your decision.
Peter Hume
AMO President
Attachment
cc. The Right Hon. Stephen Harper, Prime Minister of Canada
The Hon. Jim Flaherty, Minister of Finance Canada
The Hon. Dwight Duncan, Ontario Minister of Finance
Louis Ranger, Deputy Minister, Ministry of Transport, lnfrastructure and Communities
The l-lon. George Smitherman, Ontario Minister of Energy and lnfrastructure
Saad Rafi, Deputy Minister, Ministry of Energy and lnfrastructure
Hon. Jim Watson, Ontario Minister of MunicipalAffairs and Housing
John Burke, Deputy Minister, Ontario Ministry of MunicipalAffairs and Housing
Jean Perrauh, President, Federation of Canadian Municipalities
Brock Carleton, Executive Director, Federation of Canadian Municipalities
Executive Directors of Provincial and Territorial Associations
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 28 of 287
Option/Description Mechanism Analvsis
Option I
lncrease funding for the
current intake of the
BCF Communit¡es
Component, in part by
rededicating the P3
envelope
The funding envelope for CC
lntake 'l would be increased to
fund a greater number of
projects under the intake.
The CC lntake 1 application period has just closed and indications are the
number of projects and potent¡ally the dollar value of the projeds submitted are
significaitly more than thelunding envelope, conSistent with thè fomeaCOMRlF
program.
The envelope for lntake 1 funding could be sign¡f¡cantly increased to fund a
greater part, or even all of the proiects submitted, depending on their merits.
The option has the advantage that applications have just been prepared by
municipalities and submitted to the rev¡ew secretariat meaning that the
municipalities that submitted projects are already in the plann¡ng stage to some
degree and the review secretaríat are familiar with the merit's of each project and
whether it meets the eligibility øiteria set out in the BCF. lt is likely that if
projects were seleded that municipalities could begin work on them in 2009.
ln light of the government coming forward with a b.udget in January 2009,
additional federal funding can be used at that time to replen¡sh the existing P3
component that was used to top-up the Communities Component.
Acêaç lâÞrtñ
Option 2
Asset Renewal
The federal government would
open BCF to assef renewal
projects and use some of the
Gateways and Borders Fund
to rehabilitate municipal road
and bridge assets that connect
to border infrastrudure.
work and would result in the hiring of consulting services and contractors
relatively quickly ancl usually without long and costly study. These would also
.result in localjob creation.
Using funds for asset renewal would also help to ofüet the huge municipal
infrastructure deficit'and defened maintenance, if unbudgeted. This would rìæan
that lifecycle work would be completed on munic¡pal assets before the need for
decommissioning or rebuild, allowing morc funds to go toward new assets ¡n lhe
long run.
Use of the Gateways and Borders Fund to rehabilitate municipal assets serving
as connectors to border infrastructure would result in overall better and more
efficient operation of the borders and improve municipal assets, resutting in local
iobs in border communities.
Optlon 3
Major Component call
for proposals
The federal and provincial
governments would issue an
immediate call for proposals
under the Major Component of
the BCF
Would initiate and expedite the MC process as the lnfrastrudure Committee has
not yet met for Ontario. With expedited review, this could get shovels inlo the
ground within 2009 on a handful of projects. However, the call would advantage
those projecÍs that are curently ready to go and disadvantage those who were
expecting more lead time and a more transparent process.
Option 4
Use Federal Gas Tax
accountabillty
mechanísms for BCF
projects
Unspent 08{9 BCF funds to
municipalities would go
through the selection process
in the BCF Frameworu CC
Agreement, but funds would
be flowed up-front with the
GTF accountability used to
ensure proper use.
The projects would conform to the BCF criteria for major/cc projects and allow
transpàrent selec{ion based on the conditlons set.
ïme would be needed for municipal application, federal and provinchl review
and selection, engineering and environmental studies for new projects, which
would detract from the immediacy of the prolects.
Funds flowing upfront and us¡ng the GTF accountability mechanisms would
ensure that municipalities could spend money sooner, rather than the delays
exper¡enced with submission of receipts for reimbursement.
Alternative!, the Ontario Governrnent's recent experience with its Municipal
lnfrastrudure lnvestrent lnitiative (Mlll) could also be a good exampÞ for the
acc,elerated BCF accountability provisions. Underthis program, funding was
Jlowed to chosen proJects that were planned by municipalities upfront and the
government fetained the right to audit the municipality's use of the funding at a
later date.
Flowing two yeas offederalfunding in one yearcould create pressure on P/T
jurisdictions to match it-
6
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 29 of 287
Aot
200 Univers¡ty Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax: (416) 9716'191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 08/063
To the attention of the clerk and council FoR MoRE INFoRMAÏoN coNrACr:
December 16, 2008 li?åi8i1i'l'.iÆrS'nio'.
Poricv Advisor
Ontario Municipal Partnership Fund Notices for 2009
lssue:
The Minist un€ed-
índividual Ontario Municipal Partnership Fund (OMPF) final allocations for 2009.
Background:
On December 15, 2008, the Ministries of Finance and MunicipalAffairs and Housing wrote
to Heads of Council and Treasurers with individual municipal allocations for 2009.
These notices follow an earlier release of interim estimated minimum allocations for 2009 on
November 14,2008. Over 230 municipalities will receive more than the amounts identified
in November.
As part of the Provincial-Municipal Fiscal and Service Delivery Review, AMO was able to
secure a further extension of the stable funding guarantee for municipalities in 2009. For
2009, this guarantee is called the "Combined Benefit Stable Funding Guarantee". A similar
guarantee (known at times as "Additional One-Time Special Assistance") has been in place
since the 2005 transition from the Community Reinvestment Fund to the OMPF.
The "2009 Combined Benefit Stable Funding Guarantee" is calculated using a municipality's
2007 OMPF allocation (before uploading began) less the estimated value of the Ontario
Drug Benefit upload which began in 2008, and the Ontario Disability Support Program Cost
of Administration upload which begins in 2009.
For 2009, the combined total value of OMPF and social assistance uploads will equal
almost $949 million. As a result of the Provincial-Municipal Fiscal and Service Delivery
Review, by 2018, the combined total value of OMPF and social assistance uploads is
estimated to be almost $2 Billion a year.
Detailed allocation notices are available at: www.fin.qov.on.ca.
Action: For your information.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
1-1 Mun¡cipariâ::äãii:,i.i
^Þ'lO
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TTJJ4
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Page 30 of 287
lìol
200 Un¡versity Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6',l91
E-mail: amo@amo.on.ca
MEMBER GOMMUNICATION ALERT No: 08/064
ro the attention of the cterk and councit [,?,åyff:j:53$î;',"4ffX]],.T, o"oDecember 19, 2008 (416) 971-98s6 ext 342
We Need Your Support of the AMO position on the Waste
Diversion Act and the Blue Box Program Plan Review
lssue:
êilovI
begin the five year review of the Waste Diversion Act (WDA). He also directed Waste Diversion
Ontario (WDO) to conduct a review of the Blue Box Program Plan (BBPP). AMO has submitted
responses to both of these requests. AMO needs your written comments to the Minister in support of
both these positions.
Background:
The Ministry of the Environment is looking for feedback on the challenges associated with Ontario's
waste diversion framework, the programs under it, and the proposed plan for moving forward. A
number of consultation sessions have been held across the province and now the Ministry is looking
for written submissions. AMO through its Waste Task Force, has developed responses to both of
these reviews which are attached (please click here). You will note that both of the letters reflect very
closely the position papers developed by AMO and supported by you, our members. The responses
highlight municipal challenges and perspectives and will help shape any recommended changes to the
WDA, the BBPP and the strategic waste management directions. We need you to advise the Minister
and the WDO of the Environment in writing that you support these positions.
Action:
That your municipality supports the attached AMO positions with correspondence to the Minister of the
Environment by January 15, 2009 for the WDA and by February 27 , 2009 for the BBPP.
For responses to WDA, BBPP:
Hon, John Gerretsen
Minister of the Environment
12th Floor - 135 St ClairAvenue West
Toronto ON M4V1P5
For responses to BBPP Only:
Andy Pollock Hon. John Gerretsen
Vice Chair Minister of the Environment
Waste Diversion Ontario 12th Floor - 135 St. Clair Avenue West
45 Sheppard Avenue East - Suite 920 Toronto, ON M4V 1P5
Toronto, ON M2N swg
l-tr
TIJ
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1-1
Assoc¡ation of Ah{OMunicipalities of Ontario
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 31 of 287
200 University Ave, Suite 801
Toronto. ON MSH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6'191
E-mail: amo@amo.on.ca
IÜ
tLMEMBER COMMUNICATION FYI No:09/001
To the attention of the Clerk and Council
January 9, 2009
FOR MORE INFORMATION CONTAGT:
Brian Rosborough, Director of Policy
(416) 971-9856 ext 318
Municipal Leaders Forum on Green Building
The Canadian Green Building Council, Greater Toronto Chapter is holding its 2009 Municipal
penBuildinsnnf-äruaryffi Of .
This event promises to be a half day unlike any other green building forum: They have taken
the results and outcomes from all of the green building forums you've attended recently and put
together an exciting panel comprising different facets of the municipal green building landscape.
The goal is to expose the real challenges in building green at the mun¡cipal level and tackle
them head on. Further details about this relevant and action-oriented event will be available
next week. Registration information is available at the link below:
Date: Wednesday, February 4,2009
Time: 8:30am to 12pm, optional luncheon and guest speaker to 1:30pm.
Location: Black Creek Pioneer Village, Shoreham Drive, Toronto
Cost: Free
Space is limited. Register here:
forum-on-green-bu i ld ing
Sign up now and you'll become part of our advance email campaign - getting you up to speed
on the hottest issues right now.
This event is sponsored and endorsed by the Canada Green Building Council - Greater Toronto
Chapter, the Toronto and Region Conservation Authority, Greening Greater Toronto, the
Canada Mortgage and Housing Corporation and the Association of Municipalities of Ontario.
For more Ínformation, contact
Lyle Shipley
Executive Director
CaGBC - Greater Toronto Chapter
lshipley@gta.cAoþc.org
This information is available in the Policy lssues section of the AMO website at www.amo.on.ca.
Association of
^Ila
Municipalities of Ontario1-1
Correspondence dated December 10, 15, 16 and 19, 2008 and J...
Page 32 of 287
Ministry of Municipal Affairs and Housing
IMPROVED ENERGY EFFICIENCY STANDARDS FOR NEW HOMES
McGuinty Government's New Building Code Requirement Takes Effect
NEWS December 31, 2008
Ontario is ensuring new homes in the province are more energy efficientwith a new requirement
under the Building Code.
Effective tomorrow, Ontario's Building Code will require near full-height insulation on foundation
walls in all new home construction. The basement insulation requirement is the second step in a
three-phase approach to energy efficiency brought in with the introduction of the 2006 Building
Code.
After 2011, further requirements will see houses with at least an EnerGuide 80 level of
efficiency. EnerGuide 80 is a model energy rating system for houses developed and
administered by Natural Resources Canada.
QUOTES
"Our new insulation requirement will ensure Ontario remains a leader in energy efficiency in new
home construction. ltwillsupport the building of cleaner, greeher commun¡ties," said Jim
Watson, Minister of MunicipalAffairs and Housing.
"The Ontario Home Builders' Association recognizes the growing importance of energy
efficiency in today's new home marketplace. OHBA has worked with the Ministry of Municipal
Affairs and Housing to ensure resources are available to assist builders and design
professionals to meet the new requirements," said Frank Giannone, President, Ontario Home
Builde rs' Association.
OUICK FACTS
. A typical new house constructed under a building permit applied for after December 31 ,
2OOB will be 28 per cent more energy efficient than one built under the 1997 Building Code.
. Energy efficient measures in the 2005 Building Code include more energy efficient windows,
higher insulation levels in ceilings, walls and foundation walls, and high-efficiency gas and
propane-fired furnaces.
LEARN MORE
About energy efficiency requirements in the 2005 Buildino Gode
Download the Best Practice Guide for Full Heiqht Basenrent lnsulation
Adam Grachnik, Minister's Office: 41 6-585-6492
James Douglas, Building and Development Branch, 416-585-7 17 4
ontar¡o.calmah.news
Disponible en trançais
Correspondence dated December 31, 2008 from Ministry of Muni...
Page 33 of 287
Page 34 of 287
Minutes of
ELGIN GROUP POLICE SERVICES BOARD
November 21,2008
'Cob
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at 3:00 p.m. with the following in attendance:
Tom Marks, Chairman
John R. Wilson, Vice-Chair
Kathleen Schaper, Board Member
Douglas Gunn, Board Member
Inspector Ryan Cox, OPP
Sergeant Don Collins, OPP Elgin Support Manager
Sandra Heffren, County Administrative Services & Acting Secretary/Administrator
Duncan McPhail, Board Member (arrived 3:05 p.m.)
Chair Marks called the meeting to order at 3:00 p.m. and welcomed new member Douglas
Gunn to the Board.
The Acting Secretary/Administrator administered the Oath of Office to Board Member
Gunn.
Adoption of Minutes
Moved by Schaper
Seconded by Wilson
THAT the minutes of the meeting held on October 1,2008 be adopted.
- Carried.
Disclosure of Pecuniarv lnterest - None.
Gorrespondence
1) lnspector Ryan Cox, Elgin County OPP, with Changes to Schedule of Fees (deferred
from October 1" meeting).
2) Ken Loveland, Clerk Treasurer Administrator, Municipality of Dutton/Dunwich, and
Norma Bryant, Clerk, Municipality of West Elgin, with Appointment to Police Services
Board.
3) Mary Smiley, President, OAPSB, with Membership Fee Schedule'
D. McPhaìl arrived at 3:05 p.m.
Draft minutes of the Elgin Group Police Services Board meeti...
Page 35 of 287
Elgin Group Police Services Board November 21,2008
Correspondence ltem #3
K. Schaper noted that the expiry date on her membership information in incorrect. Staff
will correct her expiry date to 12101109.
Moved by McPhail
Seconded by Schaper
THAT membership in the OAPSB be renewed for 2009.
- Carried.
Moved by Wilson
Seconded by Schaper
THAT Correspondence ltems #1 and 2 be received and filed.
- Carried.
Detachment Gommander's Report for September - October 2008
Sergeant Collins presented a greeting card to the Board thanking the members for the
appreciation fish fry held in October.
lnspector Cox highlighted aspects of the Detachment Commander's report and noted
grants may available under the Civil Remedies for lllicit Actívities Act for community
policing groups. An application is expected to be submitted for funding of a modernized
speed sign. lnspector Cox will report further on the application's success.
The Board requested staff to send a congratulatory letter, under Chair Marks signature, to
Constable Brian Fisher on his retirement after 30 years with the OPP.
Moved by McPhail
Seconded by Schaper
THAT the Detachment Commander's Report for September-October 2008 be received and
filed.
- Carried.
Moved by McPhai.
Seconded by Schaper
THAT we do now proceed ln-Camera at 3:30 p.m. to discuss the performance review of
the detachment commander and enforcement matters.
- Carried.
Draft minutes of the Elgin Group Police Services Board meeti...
Page 36 of 287
Elgin Group Police Services Board November 21.2008
lnspector Cox, Staff, Sergeant Collins and the Acting Secretary-Administrator were
excused from the meeting at 3:30 p.m. while the board discussed the performance review
of the Detachment Commander. Inspector Cox returned to the meeting at 3:50 p.m. to
complete the review and other staff returned to the meeting at 3:53 p.m.
Moved by Wilson
Seconded by Schaper
THAT we do now rise at4'.13 p.m. without reporting.
- Carried.
New Business
Estimated 2009 Policinq Costs - lnspector Cox handed out a letter from contract policing
indicating the 2009 estimated policing costs would be $5,204,577. This amount includes a
reduction of $273,925 for provincial services usage but will be reconciled at year end and
may change upwards or downwards based on actuals. The estimate does not include the
annual wage adjustment, which is unknown at this time. lnspector Cox explained the
process for reconciling policing costs for Board Member Gunn.
OCCOPS Traininq - January 7th, 2009 at 10:00 a.m.
Eleven neighbouring board members are coming so far and more are expected. Thus far,
Board Members Gunn, Schaper, and Wilson plan to attend.
Next Meetinq
The next meeting will be held on Friday, January 16, 2009 at 1:00 p.m.
Adiournment
Moved by Schaper
Seconded by McPhail
THAT we do now adjourn at 4:31 p.m. to meet again on January 16, 2009 at 1:00 p.m.
- Carried.
S. J. Heffren,
Acti ng Secreta ry/Ad m i n istrator.
Tom Marks,
Chair.
Draft minutes of the Elgin Group Police Services Board meeti...
Page 37 of 287
Page 38 of 287
Chris Bentle'r', iI,F"P.
I-r--nel<¡n lVesr
December 18,2008
Taurism London
267 Dundas Street
London, Ontario N6A 1H2
Dear John winston: flr t" \ F r t
I am pleased to ínfomr you that the McGuinty gor:emment will provide $95û,000 for
culÈural programs uncler the Minisfry of Culfure's Cultural Strategic Investment Fund
(cs¡F).
The CSIF is a Ministry of Culture grant designed to assist the development of ûntario's
cultural sector. The program supports projects that will enhance Ontaria's cultt¡ratr
developrnent and achieve economic and creative grolvth. To be eligible for this program
the applicant must be a non-for-profit orgalization working in the arts, heritage or
cultu¡al industrythat supports and deveÏops ths cultural seetor.
The deadline for applications is January 7'h,2009. For more information ínterested
organizations should reftr to the following Ministry website
http:/lwww.culture, gov. on. calenglish/csiüinclex.htrnl or contact:
Julie Leclerq Culture Programs Advisor
Programs and Services Branch
Ontario Ministry of Culture
4CI0 Univcrsity Ave-, 4th Floor
Tomnto ON M7A 2R9
Telephoue; 416 314+120 Fax: 416 314-7175
Email: Jr¡Iie.Leclerc@ontaúo.ca
I look forward to hearing f,rom ycru and wish you continaed success.
You¡s Trnly,
/î,0
trln4
Chris BenÉIey, M.P"P
Lo*don West
CBlwb
I i {l¿se l,;Íe Rq¿! [i¡-.t, t.'nit 8. l¡nl]un. ON ¡i¿ici1Z8 * 1'- (å1l]J 657-312t F- låf i]) ¡i5l-l]568 Fì - cbenrfe.',.ntpi>.co{glilrc¡.:! oia,,¡¡:
1
Copy of letter dated December 18, 2008 from Chris Bentley, M...
Page 39 of 287
Page 40 of 287
Þontano iii #$
Associalion of Municipalities of Ontarìo
08-3229
December 19,2008
Her Worship
Mayor Lynn Acre and Council
Municipality of Bayham
P.O. Box 160
9344 Plank Road
Straffordville ON NOJ 1Y0
Dear Mayor Acre and Council: âo t
It is with great appreciation that we acknowledge your municipality's participation in Local
Government Week,
Thank you for the energy and resources you contributed to make local government real to the
students, teachers and residents of your'community.
The feedback we have received has been nothing but positive, and we congratulate you for your
efforts.
The municipal government impacts people directly.
Your support has helped create awareness about how municipalities work, the responsibilities of
municipal leaders, and how our young people can participate in their communities.
We look forward to your participation in future celebrations of Local Government Week.
Sincerely,
?J"Ë-
Jim Watson Raymond D. Callery, CMO Peter HumeMínister President President
MunicipalAffairs and Association of Municipal Association of MunicipalitiesHousing Managers, Clerks and of Ontario
Treasurers of Ontario
c: Mr. Kyle Kruger, Administrator
Municipality of Bayham
Ms. Lynda Millard, Clerk
Municipality of Bayham
Correspondence dated December 19, 2008 from Association of M...
Page 41 of 287
Page 42 of 287
CA
365 Highway 531
Bonfield. ON. POH 1E0
CORPORATION OF THE TO}VIISHIP OF EAST FERRIS
390 Highway 94
Corbeil, ON. POH 1K0 c\3
To All Municipalities:
On August 5ù this year a severe rainstorm caused localized flooding in the Townships of East
Ferris and Bonfield. Numerous homeowners. farmers and small businesses have lost essential
property.
Our communrty has vigorously supported many worthwhile causes over the years and now we
our reaching out to our fellow municipalities. The victims affected by this disaster need your help
now more than ever to help them replace lrepair their necessities of day to day living.
At the request of the Townships of East Ferris and Bonfield, the Ministry of Municipal Affairs
and Housing declared the Townships of East Ferris and Bonfield a "Disaster Area" for the
purpose of the Ontario Disaster Relief Program. This provides an opportunity to help your
neighbours devastated by the flood.
A joint volunteer committee has been appointed by the Townships of East Ferris and Bonfield to
spearhead the local effort. The Disaster Relief Committee has set a tentative fundraising
minimum target of $25,000 to provide assistance for homeowners, farmers and small businesses.
The Province will contribute $2 for every local dollar raised to an amount necessary to settle
all claims.
Through our fundraising efforts, the Disaster Relief Committee is seeking financial assistance
from every Municipality in the Province.
Your help will make a huge difference in assisting the victims of our flood damages. A Financial
contribution, payable to the Township of East Ferris (for the East Fenis\Bonfield Flood Relief
Fund) would be greatly appreciated.
Thank you for your consideration of this matter.
Sincerely,Sincerely,
Narry McCarthy, Mayor
Township of Bonfield
DISCI.AIMER
Th¡s mater¡al is provided under contract as a paid service by the orig¡nating organization and does not necessarily reflect
the view or pos¡tions of the Association of Municipalities of Ontar¡o (AMO), its subsidiary companies, off¡cers, directors or
agenrs
William Vrebosch, Mayor
Township of East Ferris
Correspondence received from Township of Bonfield and Townsh...
Page 43 of 287
Page 44 of 287
âo{
PRov¡luclnL Buoe ¡r 2009:
Pne-Bu oc¡r CorusuLTAT¡oN
David Leckie, OGRA President, attended a
consultation with the Ontario Minister of Finance on
December 15, 2008 and reiterated the need for
sustainable funding for municipal infrastructure. The
President also acknowledged the McGuinty
Government's significant investment over the last
year in our municipal roads and bridges. President
Leckie also spoke to the need for a more streamlined
a pprova ls process for i nfrastructure projects.
OGRA's staff submission also voiced municipal
concerns about the need for sustainable funding as
well as continued and accelerated investment in our
infrastructure.
OGRA's pre-budget consultation submission is
available on our website in the News and
lnformation section on the Home page.
To review the consultation process and to respond
to the five questions posted on the Ministry of
Finance website and submit comments, please go to
http : //www.fin.eov.o n.cale nel ish/.
Bnl118 - O¡¡rnn¡o PRopos¡s Beru on¡ Ceu-
PnOrues AND oTHER WIRELESS DEVIcES
WnIu DRIvIrue
ln October, the Provincial Government proposed a
ban on the use of hand-held devices to talk, text or
e-mailwhile driving.
OGRA Board and staff members will attend
discussions on the regulations to be developed
under Bill 118 and request that drivers of public
works vehicles be exempt from the prohibitions.
The following are exempt from the bill:
¡ GPS systems,
. commercially-used logistical transportation
tracking systems and
o collision avoidance systems
Currently, drivers of ambulances, fire department
vehicles and police department vehicles are exempt.
Transport Canada estimates that driver distraction is
a contributing factor in about 20 per cent of all
collisions. Drivers who use cellular phones are four
times more likely to be in a crash than a driver who
is focused on the road.
OGRA does recognize that cellular phones and other
wireless devices play a role in accidents, however,
just as EMS rely on continuous communication, it is
essentialthat municipal operations also have
reliable, continuous communication.
ln a statement made by OGRA's second vice-
president, Paul Johnson "Winter Operations cannot
safely operate without the use of two-way
communication to give road and weather condition
l/orlri,V þ," //*r,bþaú'ûL.a
Newsletter from Ontario Good Roads Association regarding "Bo...
Page 45 of 287
OG¡FIA E¡OAFIE, EIFIIEF NG,VEMBEFI zClOEl
updates, report accidents, relay change of plough
routes, etc. Wireless communication is our plough
operator's life line to their fellow operators in times
of crisis. lt is not possible to 'pull over' every time
they need to reply or send out a radio call any more
than it is for the EMS. Therefore, a point of
clarification is required within the proposed
legislation specifically exempting two-way radios or
better still exempting municipal¡t¡es."
OGRA will continue to update our members through
the OGRAwebsite beneath News and lnformation
on the home page.
Po¡.rcy C-003: Pesstrue Gneoe FoR T.J.
Menoruv AND ExAM R¡wRIre
A policy on the passing grade for the T.J. Mahony
Road School has been approved by the Board. The
new passing grade requirement is 55% to be
achieved on each of the Construction and
Maintenance sections effective 2009.
Exam rewrites are included in the policy
change and further details of this policy have
been posted in the News and lnformation
section of our website www.ogra.org.
Joe PosrING FEE
The OGRA website offers members and non-members the
opportunity to postjob openings on our career page, As
one of the most searched pages on our website, we have
implemented both a member and non-member posting
fee. For further information, please refer to the
Procedure and Request Form at
http ://www.ogra.orqlCareers/careers.asp.
Puru R¡tolruc AND CoNTRAcT Docuruerur
lrurenpRrrenoN WoRKSHoP
A proposal to implement a new two-day course was
presented to the Member Services Committee on
Thursday, November L3,2008. The workshop is
targeted at frontline inspectors and contract
administrators.
The workshop was approved for implementation by
the Board and willtake place in Mississauga on April
8 - 9, 2009.
M¡¡¡Iru urvl Me¡rurerueNcE STANDARDS FoR
StorwRlrs
ln June 2008, the Minimum Maintenance Standards
(MMS) Review Task Force completed its review of
the Ontario Regulation 239/02and612/06 (City of
Toronto) and sent a recommendation to MTO that
the amendments be adopted. MTO Legislative
Council is proceeding with the final draft of the
review and if adopted will amend the existing
regulations.
The Board is recommending to the Minister of
Transportation a proposed additional minimum
standard for sidewalks for trip and fall incidents,
non-winter, prepared by the Minimum Maintenance
Standards Review Task Force, for inclusion in the
proposed amendment to Ontario Regulation 239/O2
and 6L2/O6.
//rrø'r/ þ," //,utuþailt'c
Newsletter from Ontario Good Roads Association regarding "Bo...
Page 46 of 287
CIGFIA E¡OAFIE! BFIIEF NOVEME¡ER EOOEì
2OOg OG RA/RO MA Corvl s¡ N eo
Corur¡Reruc¡
The 2009 OGRA/ROMA Combined Conference will
take place at the Fairmont Royal
York Hotel from Februa ry 22 - 25,
2009. The conference program is in
development and workshops,
speakers and information rooms
are being scheduled.
Ministers and Keynote Speaker:
o Premier Dalton McGuinty (invited)
¡ Hon. Jim Bradley, Minister of Transportation
(confirmed)
o Hon. Leona Dombrowsky, Minister of
Agriculture, Food and Rural Affairs (confirmed)
o Hon. Jim Watson, Minister of Municipal Affairs
and Housing (confirmed)
o Hon. George Smitherman, Minister of Energy and
I nfrastructure (confirmed)
o Ontario PC Leader John Tory (invited)
¡ Ontario NDP Leader Howard Hampton
(confirmed)
o Keynote Speaker: Dr. Patrick Moore (confirmed)
Workshop topics will include:
o Biosolids
o Toward a Growth Plan for Northern Ontario
o Stewardship of Great Lakes Resources
o Municipal Drains
o Municipal DataWorks
o Source Water Protection Funding
o New Technologies for Bridges
o Detecting and Preventing Bid-Rigging
o Food Borne lllnesses
o Broadband: A Different Road for Municipalities?
o Buried Ut¡lities
o AccessibilityStandards Development
o Extending the Useful Life of a Road
o Waste Diversion & Blue Box Funding Review
lnformation Rooms:
o Ontario Centre for Municipal Best Practices
¡ Municipal DataWorks
o E-bidding
o Species at Risk
o lndependent Electricity System Operator
Plus Ministers' Forum, Question Box and Awards
Luncheon.
Conference updates are posted to the OGRA and
ROMA websites on a regular basis. Please visit
www.ogra.org or www.roma.on.ca today for what's
New with the 2009 oGRA/ROMA Combined
Conference.
2OOE! CIGIFIA EICIAFIEI fptroto at the Ëop of page ll
BACK ROW (LEFI TO RIGHT): Alan Korell, Man agíng DireclolCil Engineer, City of North Bay,John l{ledra, Diredo¡, Etobiæke Yotu Dístricl Transpftation Operations,
City of Torcnto;Tom Bateman, County Enginee¡ Gounlyof Essex; KenHill, Mayor,Ior,røshþ of Russel/; Dave Farwet! Deputy Mayor, MunÍcipality of Grey Hìghlands;
Donald J. McDonald, C,ounty Engineer, United Countiæ of Stormont, Dundas and Glenga¡ry; Rick Gham pagne, Øuncillor, Township of East Feris; Pal.Prcsldent, Jim
Hanison, C,ouncillor, City oî Quinte Wesl; Joe Tiema¡ Executive Director, Ontario Good Roads Assocration
FRONT ROW {LEFI IO RIGHT): llark Grimes, Councfll04 Cr'ly of Toronto; John Curley, Councillor, City of Tinmins: Firct Mce Presldent Eric Rr¡therford, ØunciW,
Municipality ol Greenslone; Presldent Davld A. Leckie, DireclorofRoads &Tratspoilation, Cityof Londor;Joanne Vanderheyden, Deputy Mayor, Township of
Strahroy-Caradoc; Sæond Vice President Paul Johnson, Operctions Manager, @unty of Welling{on; Damian Albanese, Direcfor, Trarsrytation Division, Regional
û/tr/rr/ þ, //,u,b þ ail'ûbc
Newsletter from Ontario Good Roads Association regarding "Bo...
Page 47 of 287
Page 48 of 287
1-\
eso
Power to Ontario,
0n Demand.
lndependent Electricity
System Operator
655 Bay Street
Su¡te 410, P0 Box I
Toronto, Ontario M5G 2K4
t 416 506 2800
t4 07
December 10, 2008
Dear Sir/Madam:
As you may be aware, the price for electricity will change for many municipal facilities next
year. Effective May 1,2009 those facilities that use more than 50 kilowatts of demand or 250,000
kilowatt hours per year (equivalent to a bill of approximately $2,000 per month) will move from
the fixed price of electricity called the Regulated Price Plan to the market price. Many
municipalities have already moved to market or hourly pricing to save money.
I am pleased to provide you with a copy of the Independent Electricity System Operator's
(IESO) 2009 Energy Management Calendar as well as the Ontario Reliability Outlook.
The Calendar is designed to provide important price information about Ontario's electricity
market and resources to help you make the most of your energy dollars. The more you
understand your electricity usage and costs, the easier it is to find ways to save on your
electricity bill.
Also enclosed is the Ontario Reliability Outlooþ highlighting the significant progress that has
been made to ensure the reliability of the power grid into the next decade. The province has
seen more generation brought on-line, including a rapid expansion in renewable power such as
wind, with more new generation on its way. These new sources of supply will allow coal to be
successfully eliminated from Ontario's electricity supply mix. Greater efforts in conservation
activities and enrolment in demand response programs will further assist the IESO in managing
the demand and supply for electricity. Going forward, the electricity industry will need to
remain focused on ensuring that transmission and generation projects are planned and
implemented in time to meet future needs.
If you, or your council members would like to learn more about the role of the IESO, the
electricity market or making the move to hourly electricity pricing, a representative from the
IESO would be happy to meet with you to discuss this in more detail.
The IESO is responsible for managing Ontario's power system and operating the wholesale
electricity market. If you have any questions about the role of the IESO or the 2009 Calendar,
feel free to contact our Customer Relations Centre atL-888-448-7777, or at
cu stom er.relations@i eso.ca.
Sincerely,
Terry Young
SAVE THE DATE - The IESO and the Region of Peel have partnered to provide an Energy
Management Conference designed for public sector organizations on April 20 and 21.,2009.For
more information or to register visit www.energvmatterssummit.ca.
Correspondence dated December 10, 2008 from Independent Elec...
Page 49 of 287
www.teso ca EXECUTIVE SUMMARY
The balance between demand and available
supply in Ontario has improved considerably
over the last number of years. Efforts to renew
Ontario's electricity infrastructure and achieve
the province's environmental targets have
challenged the industry - yet these efforts are
already providing tangible results with an
improved reliability outlook in the near term.
In this Outlook, the IESO has identified three
priority areas for reliability - the changing
supply picture, the challenges of operating a
greener electricity system and the continuing
need for transmission enhancements. While
significant progress has been achieved on all
these fronts, other new challenges are emerging.
PRIORITY AREA #1: THE CHANGING
SUPPLY PICTURE
Ontario is well positioned for the phase-out
of coal-fired generation by the end ol 2O14,
Replacement capacity is either on-line or
on schedule. ln the years following the coal
phase-out, the province's next reliability challenge
will be to carefully manage the renewal of its
existing nuclear fleet.
From today's perspective, the successful
phase-out of all coal production in the province
is achievable.
Overall, almost 10,000 MW of new generation or
demand management is in service or planned,
comprising nuclear refurbishment, new natural
gas generatiorç conservation and more than
1,400 MW of renewable generation projects.
Together, these resources will aid in the balanc-
ing of the provincial supply mix and support
the reduction and eventual phase-out of existing
coal generation.
THE ONTARIO RELIABILITY OUTLOOK
Correspondence dated December 10, 2008 from Independent Elec...
Page 50 of 287
Progress toward these milestones has enabled
the implementation of further emission
restrictions for coal-powered generation at the
beginning of 2009.8y 20t1, these limitations
will significantly reduce coal-plant emissions
and are structured so that the IESO can manage
potential reliability impacts.
There is a need, however, for the careful
management of transmission operations as the
Nanticoke Generating Station transitions away
from coal-fired generation at a time when Units
7 and2 at the Bruce A Generating Station are
planned to be reintroduced into service.
Nanticoke provides critical voltage support to
the transmission network, particularly along the
500 kV corridor between London and Toronto.
The loss of the Nanticoke generation coupled
with the increase in production from Bruce A
and new renewable generation in the area will
require the installation of shunt capacitor banks
and interim reactive power support from the
Nanticoke site.
The development of gas-fired generation is
rapidly providing replacement capacity and
many of the operational capabilities offered
Þy coal. Capacity from gas-fired facilities has
surpassed coal generation in the province. Over
the last year, the Greenfield Energy Centre and
the first phase of the Portlands Energy Centre
have been placed in service, providing 1,500
MW of capacity. Another 1,600 MW of gas
supply is expected to become operational before
the summer of 2009.
As Ontario's electricity sector becomes more
dependent on natural gas as a primary fuef
the adequacy and security of the natural gas
supply infrastructure becomes even more
critical to the reliability of the electricity system.
The IESO has been working with its partners
inboth the gas and electricity industries to
develop communication protocols and shared
operational and planning studies.
Beyond the coal shutdowr¡ a new challenge
emerges - the need to refurbish or retire
and replace aging nuclear units. Ministry of
Energy and Infrastructure directives call for the
amount of planned nuclear capacity be limited
to 14000 MW over the next 20 years. To meet
this objective, the majority of nuclear units will
need to be refurbished or be replaced through
new-build projects.
All four 500 MW units at Pickering B will be
nearing the end of their service lives, requiring
an analysis of how best to maintain or replace
INDEPENDENT ELECTRICITY SYSIE¡/i OPERATOR
this capacity. Similarþ all four Bruce B units
will reach the end of their service lives within
the next decade. In addition, a decision is
anticipated soon about which technology is to
be used in the two new nuclear units on the
Darlington site.
These decisions will have significant impacts
between 2015-2020 as many of these develop-
ments will require major grid-related outage
programs and new transmission capability.
This convergence of decisions regarding
Ontario's nuclear fleet will require intricate
planning as some facilities are taken out of
service, others are reintroduced, and still others
are commissioned for the first time. This
planning needs to take into account the opera-
tional challenges that each option entails.
PRIORITY AREA #2: OPERATING A
GREENER ELECTRICITY SYSTEM
A more sustainable, diverse and variable
supply mix requires a more flexible and innovative
approach to operating the electricity system.
A new model for system operations is emerging -
one that responds to production and consumpt¡on
activity on a local level and then moves to meet
remaining provincial electricity needs.
A rapid transformation is taking place within
Ontario's generation mix. New renewable
resources with different operating characteris-
tics are coming on-stream; generation is
becoming increasingly dispersed and demand
management is taking a more active role in
providing reliability.
Ontario now leads the country in wind power
capacity, with over 700 MW of installed wind
generation, and more to come. Production
from these facilities has been strong with an
average capacity factor of 30 per cent for the
first 10 months of 2008. Ontario is extremely
welþositioned to support the growth of wind
generation in the province - with a diversity
of potential sites.
Given the intermittent nature of wind facilities,
the IESO has been proactively working
with others to address any impediments to
additionaÌ wind integration. It is also looking
at operational planning and forecasting
issues. For example, winter forecasts will now
incorporate higher capacity factors for wind
generation, a reflection of wind's stronger
performance at that time of the year.
Correspondence dated December 10, 2008 from Independent Elec...
Page 51 of 287
Providing the necessary flexibility and
ramping capability within the new supply
mix will be key. Supply must be continually
balanced to meet the needs of the province and
its interconnections. The IESO will be looking
at ways to evolve these capabilities efficiently
during this transformation.
Increased distributed or embedded generation
will also facilitate the growth of renewables
in the province. Distributed generation can
be more efficient in mitigating local reliability
concerns and reducing power system losses.
The Ontario Power Authority (OPA) has signed
contracts for approximately 1,400 MW of distrib-
uted generation - mostly through wind, solar
and biomass projects - to be in place by 2011.
Demand response (DR) programs that specifi-
cally target load reduction during hours with
tight supply cushions are beginning to take
shapg signalling to consumers when those
demand reductions are most needed.
DR programs are maturìng, and in particular,
the OPA's DR 3 program launched this fall is
contracting with large customers to reduce load
over 100 or 200 peak hours in a year. The struc-
' ture of this new program will also provide a
highly reliable and verifiable supply resource.
The innovation taking place to create a more
sustainable supply mix needs to be matched
with innovation in system operations. The
IESO has been working with industry partners
to develop a greater understanding of these new
resources as well as what tools and standards
are needed to effectively manage them.
With many more players contributing to
system reliability, a need for more centralized
information gathering and co-ordination is
emerging. In jurisdictions with significant
amounts of renewable generatior¡ system
control centres often have the ability to track
production and consumption activity on a
local level and then move to maintain reliability
by directing large-scale generation to provide
energy for the remaining demand.
To be effective, this new approach to system
operations would benefit from the co-ordinating
influence of market prices and smart grid
technologies. Wholesale electricity markets
signal to consumers and producers when
generation and demand response is needed
the most - harmonizing all participants to
work in ways that support reliability.
A greener and more distributed electricity
sector also requires advanced information
technologies to enable the flow of information
to and from the distribution level. Smart grid
technologies extend the reach of system
operations to the distribution system, enabling
the system operator to understand how local
consumption and production activity can
impact the broader reliability picture. These
same technologies (such as smart meters) also
open the door for a broader group of consumers
to respond to price signals and reduce their
energy use during peak periods.
The IESO is leading an industry forum to
develop a vision for a smart grid in Ontario.
The forum report will be released earþ in 2009.
PRIORITY AREA #3: THE CONTINUING
NEED FOR TRANSMISSION
ENHANCEMENTS
While significant progress is being made to
revitalize the province's transmission system,
the demands of the changing supply mix are
accelerating. Additional transmission capac¡ty
will be needed to support new generation
from renewables and to address regional
congestion concerns.
Ontario's transmission infrastructure faces
challenges on two fronts: an aging existing
infrastructure and the need to adapt to the new
demands of the changing supply mix. Work is
proceeding on a number of important projects
to address short-term needs.
The conditional approval provided by the
Ontario Energy Board (OEB) to proceed on the
construction of a new 500 kV double-circuit line
along the Bruce to Milton transmission corridor
was an important milestone toward delivering
the full capability of the two Bruce nuclear units
that are being refurbished as well as new wind
resources in the area. It is scheduled to be in
service by the winter of 2011./12.
Completion of the new Ontario/Quebec
interconnection near Ottawa will increase
import capability by an additional 1,250 MW
when at full capacity. New.transfer capability
is being planned for the North-South interface,
which will relieve the restrictions on existing
generating capacity and accommodate
output from expanded hydro facilities on
the Mattagami River.
THE ONTARIO RELIABILITY OUTLOOK
Correspondence dated December 10, 2008 from Independent Elec...
Page 52 of 287
Hydro One has also identified sustainment
capital investments totalling over $600 million
to be completed during the next two years.
These investments are required to maintain
both the reliability and the continued availabili-
ty of its aging transmission infrastructure.
And while significant progress is being made
in preparing transmission facilities for the
increase of new supply, there remain a number
of areas of concern.
New transmission and generation reinforce-
ments in the West GTA will come in service
over the next two years and will greatly support
reliability, yet the southerly part of this area still
requires additional generation capacity. New
peaking facilities in the Kitchener-Guelph-
Cambridge area are needed to address supply
constraints in that area. Congestion in Northern
York Region is being addressed in part by a
new transformer station to come in service in
summer 2009 and through demand response.
The need continues, however, for a peaking
gas plant in the area. The OPA is procuring
generation for all three regions.
Pressures will also be placed on the transmis-
sion system as a result of the growth of renew-
able generation. A series of transmission lines is
needed to support new wind capacity in areas
that are either congested or located away from
existing transmission facilities. For example,
a line is being proposed to Manitoulin Island
to accommodate new generation resources to
be located on the island.
Transmission enhancements will also be
required to accommodate replacement nuclear
capacity from the Darlington site. The existing
right-of-way between the Bowmanville and
Cherrywood transformer stations east of
Toronto can accommodate a third 500kV
transmission line. The installation of this
new line, together with the development of the
Oshawa Area Transformer Station, would then
provide sufficient transfer capability to allow
up to 3,600 MW of new generating capacity
from Darlington.
Given the pace of change, managing the
system as some generation facilities are retired,
new ones incorporated and new transmission
facilities are constructe4 will require careful
outage planning. Changing one component of
the system, whether it is generation or transmis-
sion, impacts the flows, limits and capabilities
of all the other parts of the system. Switching,
replacing, refurbishing or building new infra-
structure cannot be done on an ad-hoc basis. It
requires close co-ordination of all the elements
impacted by the proposed changes. Through its
outage management process, the IESO will work
closely with Hydro One and other partners
to ensure the reliable operation of the system
during this period of significant change.
ONTARIO WIND CAPACITY AND GENERATION (EXISTING AND PLANNED 2006-2009)
-
c¿pacity MwAnnual Energy 0utpulGWh
2000
1750
2000
1750
1500
1250
750
500
250
0
ls00
1250
1000
750
500
250
2006
(lVlarch-Dec)
2008
(Jan-Nov)
INDEPENDENT ELECTRICITY SYSTEI\¡ OPERATOR
2009
Correspondence dated December 10, 2008 from Independent Elec...
Page 53 of 287
Page 54 of 287
Smoke-Free Vehicles Best for Ch¡ldren !
On January 21"r 2009, the new
Smoke-Free Ontario Amendment Act
takes effect. Smoking inside a vehicle
when a child under the age of 16 is
present will be against the law. This
legislation applies to anyone who
travels inside the vehícle, whether
they are a driver or a passenger. A
$ZSO fine may be issued by police
officers who find individuals smoking
in cars with children present.
This new law is primarily designed to
Canadian Community
results indicate that 47%
youth aged 12-19 were exposed to
second-hand smoke in the vehicle.
Children are more vulnerable to the
poisons of second-hand smoke
because their immune systems are
still developing. Smoking in the car
puts children at increased risk of
bronchitis, pneumonia and middle ear
infections, SIDS or crib death, as well
as cancer and heart disease in
adulthood. Also children with asthma
may have their symptoms worsen by
traveling with someone who is
smoking.
Trying to Ouit?
Elgin St.Thomas Public Health offers free
self-help resources, brief one-on-one
support and group quit smoking classes.
- ONfÀ(fo --*q[t
99 Edward St.
St.Thomas, ON,
N5P 1Y8
Telephone: 631 -9900
Fax:633-0468
www.el g inhealth.on.ca
Five Myths About
Smoking in the Gar
It's not harmfulto
children in the car if:
. Windows.are open.
. Air fresheners or
air filters are used.
. Smoking occurs when
kids aren't in the car.
. Smoking happens
only during short trips.
. The smoker only
takes a few puffs
before butting out.
Truth...Second-hand
smoke in motorvehicles
can be up to 27 times
more concentrated than
the air quality of a
smoker's home and 20
times more toxic!
smoke, a known
to second-hand
TI.lA]\l)( DAD
¡ SMOKE-FREE RIDE r
For more information call 519-631-3159
ext. 304. Contact the Smokers'
Helpline at 1-877-513-5333 or
www.sm okershel pl i ne,ca.
Other helpful websites:
www.gosmokefree.ca
www.smokefreeride.ca
lf quitting seems impossible right
now, plan ahead before driving with
children.
/ Smoke outside, away from any
cfrildren, before you get into the car.
/ Locr.your cigarettes in the trunk so
you can't gel to them while driving.
/ Take a bottle of water or another
non-alcoholic beverage with you.
/ Have sugarless gum, or mints
with you.
/ Nicotine gum or a nicotine inhaler
may be helpfulwhen coping with
withdrawl.The nicotine in these
products may help satisff your
craving until you can stop for
a break.
Speak to your health care provider
before using one of these products.
"Lifestyle Link" Winter 2009 newsletter received January 8, ...
Page 55 of 287
LIFESTYLE LINK
Best Choice:
Stainless Steel Water Bottles
Everyday, wê hear more information on the
The media bombards us with both reasons and
new ways to become more environmentally
friendly. Planet earth needs us to think more
about what materials we use and how we
dispose of them,
One of the most recent controversies revolves
around bottled water, particularly the single use
bottle. An estimated 60 million plastic water
bottles end up in our Canadian landfills each year!
Most plastic products will have a recycling
symbol with a number to indicate what type of
plastic it is. Bottled water typically comes in a #1
plastic. This is considered
one of the safer plastics if it
is used as the product was
intended. These water bottles
are sold almost anywhere
and are designed for one
time use only.
The narrow neck of the single
use water bottle makes it
difficult to adequately clean
out any bacteria. Harsh
soaps and hot water that
may kill bacteria can also cause the plastic to
break down and absorb into any other liquids put
into the bottle. This plastic, if scratched or heated,
may also have chemicals leak into whatever liquid
is inside the bottle. One of the worst places to
leave plastic water bottles is in vehicles as they
can reach very high temperatures.
Consider a stainless steel water bottle instead of
plastic to avoid any worry of chemicals leaking
into the water. There are many great sizes and
colours available and stainless steel is more
durable than aluminum and glass if the bottle gets
dropped,
Children are more vulnerable to toxic exposures
because their immune systems are immature. For
infants and toddlers, consider using a glass bottle
or a stainless steel sippy cup. This also reduces
the risk of exposure to
the chemical, Bisphenol
A, that is in some plastics
used to make baby
start to reduce your
child's exposure to toxins
is by avoiding plastic
water bottles, especially
the single use bottles.
Tap water is generally a great
option for refilling your reusable
water container, lf you have any
concerns about your water
quality, contact a public health
inspector at 519-631-9900.
For more informatíon on plastics, please
check out www.elginhealth.on.ca;. Click on
"Health Information'! and then I'Health
Hazard" on the left hand side.
a a a a a a a a a a a a a a a l a a a a a a a a a a a a a a a e a a ! a a t a a a a a a a oa
HIDDEN EXPOSURE
Reduce your exposure to harmful
chemicals at home, work and play.
Simple changes can lower the risk of illness.
For more information, call
Elgin St.Thomas Public Health at
51 9-631 -9900 or 1-800-922-0096
or visit:
www.el g i n hea lth.on.ca
www. hea lthyenvi ro n mentforkids.ca
It's not too late for your flu shot!
"Lifestyle Link" Winter 2009 newsletter received January 8, ...
Page 56 of 287
nter 2009
Feeling Stressed? Take Control
Whether we are aware of it or not, we all manage
stress everyday-sometimes better than others.
Many people think negatívely when they hear the
word stress, but it can give us that needed push to
accomplish our goals.
Each of us react differently to stress, depending on the
kind of stress, how much of it there is and over what
length of time it is experienced. lf stress continues to
buíld with no relief, it can certainly make a person
unwell. lt ¡s ¡mpoftantto understand our own physical
and emotional reactions to stress as well as what
tri ggers those reactions.
When you are feeling overwhelmed by stressors in
your life, get back to basics. Pay special attention to
making healthy food dloices, getting enough sleep and
always look for the humour in tough situations.
Surround yourself with people that have posítive
attitudes who will liftyour spirits during stressful times.
Avoid those persons that tend to magnify your stress'
Regular physical activity during the higher stress
times of your life can be an excellent way to shrink
your stress level down to a more manageable level'
Health Canada reports that regular physical activity
and higher levels of fitness allows daily tasks to be
accomplished with greater ease, comfort and less
fatigue. A person, who is physically active on a
regular basis, experiences increased energy levels,
improved attitude and overall health' lt may also
help you divide the stress in your life into smaller
chunks that are easier to work through. Physical
actívity can be as simple as walking each day and
the rewards are priceless.
Handling stress in an econom¡c downturn
@ Pause but don't Panic - trY to
understand what is haPPening but
don't let the media catch You uP in
the hype. lt may be best to turn off
the news if it increases your stress'
@ ldentify your financial stressors and
maKe a plan.
; O Recognize how you deal with stress
related to moneY.
@ turn these challenging times into
opportunities for real growth and
change.
@ nst for professional help -there are
reputable financial Planners and
credit counsellors available. You
may also want to talk with Your
health professional about personal
counselling services.
www.apa helpcenter. org
"Lifestyle Link" Winter 2009 newsletter received January 8, ...
Page 57 of 287
Mumps Catch-up Campaign
M umpsdiseasejrincrea sin g a crossIanada a¡ d
outbreaks are happening among students
attending post-secondary institutions. Most
post-secondary students have received only one
dose of mumps vaccine, This may not provide
i Youth Drug Use
¡ Know the facts about alcohol and other drugs.
i Take a look at the following websites for facts
I about specific drugs, and how to prevent andI reduce the harms related to alcohol and otheri drug use. With this information, you can educate
! your kids about the dangers of substance misuse
enough protection. Therefore, siudenis born ; and help them to make good decisions'
a
between 1970 and 1993 should receive a second :
dose of MMR vaccine for optimal protection,
Mumps is a contagious viral infection that
causes fever, headache, and painful swelling of
the salivary glands. Possible complications
from this disease include swelling of the brain
(encephalitis or meningitis), temporary or
permanent deafness and swelling of the testes
or ovaries which may result in infertility.
Mumps can be spread by close contact with oral
and respiratory secretions from people infected
with the mumps virus.
30% to 40% of people infected with
the mumps virus develop swollen
salivary glands
about 40 to 50% develop respiratory
symptoms similar to a cold, up to 20%o of infected people can be
carriers and could potentially infect
others unknowingly.
Where can someone born between 1970
and 1993 rece¡ve a mumps vacc¡nation?
,/ Fanshawe College Elgin Campus, 120 B¡ll
Maftyn Parkway, St.Thomas on February
1Oth, 2009.The clinic is free.
,/ St.Thomas Public Health,99 Edward
Street, St.Thomas, the MMR vaccine will
be available free of charge until March 31,
2009 during regular Thursday afternoon
clinics - 1:30 to 4:00.
BE SCREENED
Fc¡'Iarlii [],:iecÌiorr anii Pi-eve rriiol: c:'Calrce r
'Testicular
Elgín St, Thomas Public Health
99 Edward Street, St. Thomas, 0N N5P lY8
Phone:519-631-9900 Toll Free: 1-800-922-0096 Fax:519-633-0468 Voicemail:519-631-3159
www.elginhealth.on.ca
"Lifestyle Link" Winter 2009 newsletter received January 8, ...
Page 58 of 287
_")
Ministry of
Natural Resources
615 John Street North
Aylmer ON NsH 2S8
Ministère des
R¡chesses naturelles
615, rue John Nord
Aylmer ON NsH 2SB
r\NR
December 29.2008
Dear Sir/Madam,
On June 30, 2008, an updated Endangered Species Act 2007 (ESA 2007) came into effect in
Ontario. This updated Act provides direction to all Ontarians on the classification, protection and
stewardship of Species at Risk in Ontario
You and your staff are invited to an information session (lunch provided) on the ESA 2007 on
February 1'1,2009, in London, Ontario. This session is open to all municipal staff in the City of
London; the City of St. Thomas; Middlesex County, including the Township of Adelaide
Metcalfe, the Township of Lucan Biddulph, the Municipality of Middlesex Centre, the Village of
Newbury, the Municipality of North Middlesex, the Municipality of Southwest Middlesex, the
Township of Strathroy-Caradoc, and the Municipality of Thames Centre; and Elgin County,
including the Town of Aylmer, the Municipality of Bayham, the Municipality of Central Elgin, the
Municipality of Dutton-Dunwich, the Township of Malahide, the Township of Southwold, and the
Municipality of West Elgin. This information session may be of particular interest to planners,
biologists, engineers, and road/drainage superintendents. Councillors and Board members may
also wish to attend.
This session will:. Provide an overview of the ESA 2007 and current regulations under the Act;o Explain how the updated act relates to provincial planning policies;
. Explain how other activities may be affected; and. Discuss implementation of the updated Act and ways we can work together to ensure
compliance and promote the benefits of private land stewardship.
Activities by your municipality, such as infrastructure projects, building construction and
maintenance of rights-of-way and municipal drains may be affected by the ESA 2007.
Therefore, it is important that the updated Act, including how it may or may not influence the
activities mentioned above, is understood.
Your local MNR District office would like to introduce the updated Act to you and discuss how
MNR will work with you towards effective implementation of the provisions and policies of the
ESA 2007. Please contact Heather Riddell at the Aylmer District Office at 519-773-4723 or
heather.riddell@ontario.ca by February 2,2009, to confirm your attendance.
Sincerely,
Original signed by Dave Richards for Mitch Wilson on December 29, 2008
Mitch Wilson
District Manager
Ministry of Natural Resources, Aylmer District
cc: Roxanne St. Martin - Regional SAR Biologist, MNR
Bruce Curtis, Manager, Community Planning and Development, MSO - Southwestern, MMAH
General Managers of Ausable Bayfield Conservation Authority, St. Clair Region Conservation
Authority, Upper Thames River Conservation Authority, and Lower Thames Valley Conservation
Authority
Tel: 519-773-9241 Tél: 5'19-773-924'l
Fax: 519-773-90'14 Téléc:519-773-9014 AT
Correspondence dated December 29, 2008 from Ministry of Natu...
Page 59 of 287
Page 60 of 287
MLE
,L,^
DECEMBER llTH. ,2008 C O 6
PRESENT: Harris Teall, Barb & Corþ Ouellette, Bill & Donna Baldwin, Arvilla Beckett, Mary
Newland Marlene & Chuck Baldwin, Ross Andrews, Sandy Sage, Bob Gratram, Cheryl Peters, Ray
Maddox, Betty Lou V/allington, Lynn Acre, Dorotþ Godby and Liz Ball
President Ray Maddox called the meeting to order at7:,30, welcoming members & guests.
A motion to accept the minutes of November 13ü. 2008 was made by Dorothy Godby, 2o.by Corky
Ouellette. Motion carried.
PRESIDENTS REPORT: Ray reported that members are looking into the Black Cemetery.
SECRETARIES REPORT: Cheryl Peters reported that she has received the Application for Municipal
Assistance forms and has suggested that we stay with service in kind and not ask for any monetary
assistance as she feels many groups will be asking for funds this year. Corky Ouellette made a motion
to apply for service in kind only 2'd. By Betty Lou Wallinglon. Motion ca¡ried.
There is only one Vienna Highlights book left and Cheryl asked if we could buy a few more to give to
our guest speakers. The books are believed to cost $12.00 each.
Donna Baldwin made a motion that we buy 6 books, 2t. By Dorothy Godby. Motion carried.
Cheryl will send a thank you note to Joan M. who donated cups and saucers & Elsie Acre for the cups
and saucers she donated.
Dorothy Godby received a copy of "Evolution of Schools-from Quill to Compute¡ written by Evelyn
McNeil which she has donated to the Bayharn Historical Society. The pages are not numbered but the
book is complete, Cheryl will send her a thank you card.
A motion to accept the Millie Wolfe papers dating back to the 1940's mostþ from the Corinth ¿uea was
made by A¡r¿illa Beckett and 2od. By Lynn Acre. Motion carried. Cheryl will organize them and put
them in plastic sleeves
TREASURERS REPORT: Dorothy Godby reported as follows.
Checking-- -----$3168.30
Lottery Account-------------$ 128.84
Petty cash- ----- $ 1.09
As ofNovember 30,2008.
Motion to accept the Treasurers Report made by Dorothy Godby 2ou. By Corky Ouellette-Motion
carried.
PROGRAM DIRECTOR : If a speaker is needed in the new year Chuck Baldwin will speak on the
Howey accident,
Our speaker for January 8th. 2009 is CliffEvanitski who \ ¡ill talk about Pound Keepers, Fence Viewers
and Road Maintenance in the earlv 1800's.
Bayham Historical Society draft minutes of meeting held Dece...
Page 61 of 287
ADVERTISING DIRECTOR: Donna Baldwin reported that our write-up was in both the Aylmer and
Tillsonburg papers
SOCIAL DIRECTOR: Mary Newland reported that she will bring the refreshments for January assisted
by Marion Maddox.
PROGRAM:ALL MEMBERS
Some items members brought were, Mary Newland, a cast tractor, Bob Graham an iron, Sandy Sage a
necklace she has had since she was a child, Ha¡ris Teall a cast iron house bank, Arvilla Beckett a dog
bank that shoots a coin into a banel, Betty Lou Wallington a story of the Bahamas, Corky Ouellette a
few knives from his knife collection, Donna Baldwin pichres of Walter Stansell that any one could
take home, Chuck Baldwin an ox shoe, Liz Ball brought two old wooden games that she is donating to
us (Harris Teall will take them home for repairs) and Cheryl Peters brought a mystery basket that held
miniature items, knives, bottles, jars, clickers and more, all items are from her Grandmother and Great
Grandmother and Ross Andrews brought a book of the Red Cross in Canada of which he is a member, I
believe it is the order of St. John Cross that Ross is in the book for.
Afterwards we enjoyed a feast of finger foods brought by all members. A door prize was won by Bill
and Donna Baldwin.
NEXT MEETING: January 8ú,2009 at the Municipality of Bayham Office at7:30.
Motion to close the meeting by Betty Lou ÏVallington and 2o.By Sandy Sage - Motion carried
Bayham Historical Society draft minutes of meeting held Dece...
Page 62 of 287
5 (n)
I nvestment Opportun ity High light
One Funds - Universe Corporate Bond Fund
Why lnvest in Corporate Bonds?4o t Ano
Local Authority Services (l-AS) and MFOA/CHUMS launched a Universe Corporate Bond Fund
(UCB Fund) in August 2008. This investment pool allows Ontario municipalities to access the
higher yields paid by many of Canada's top corporations.
This fund will help municipalities save for medium term community projects with less burden
on the municipaltax base.
With an investment horizon of 4+ years, municipalities will find the UCB Fund suitable for:
'/ Long-term reserves and reserve funds,/ perpetual and trust funds, as required for cemetery funds
'/ development charge receipts not required in the short term
The UCB Fund is guaranteed regulatory compliant and offers far greater diversification than
available and permitted bank products. When the fund was launched, the Fund Manager -
Mclean Budden, suggested: oMarket conditions make this opportunity particularly exciting
right now as many quality corpordte bonds are returníng higher inuementalyields than usual
over Government of Canada bonds."
Since the introduction of the Fund, others have continued to note that corporate bonds
currently provide an attractive investment option:
* Guardian Capital LP (One Funds Equity Fund Manager): Fixed lncome Update of September
30, 2008:
"As interest rate spreads have been widening, we hove been adding to our overall credÍt
exposure ond, currently, have an overweight position in Corporates in our core-oriented
portfolÍos. We can expect to take out the substantial yield corry in the overweight position in
Corporates (Ín some instonces, twice the yield relative to the underlying Canada bond). We
expect credit spreads will compress, ond the portfolio will generote additional principal morket
value gains relative to underlying Federol issues once this scenario unfolds.
å Bob Gorman, Chief Portfolio Strategist - TD Waterhouse: Research Report released
November 27,2OO8:
"lnvestment grade corporate bonds wÍll outperform government issues in 2009. This will reflect
three factors: Corporate spreads will stop widening as credit markets stabilize; corporate issues
will offer a higher stream of income compared with government bonds; and there will be some
reversal of the flight to quality as government bond yields increase modestly."
Dec 2008
Correspondence received from The Public Sector Group of Fund...
Page 63 of 287
,rr_"
q
'*¡{
ñ"oto
luÞt¡c
,ltÇo
-
ln developing this Fund, a competitive RFP process resulted in the selection of Mclean Budden
as Fund Manager. McLean Budden also acts as managerforthe One Bond Fund and tookover
management of the One Money Market Fund in 2007.
The selection of allcorporate bonds held in the UCB Fund is determined by McLean Budden
after a rigorous risk analysis process. As a result, the securities held in the UCB Fund represent
a list of strong corporate credits issued in Canada by large and well known companies, both in
Canada and abroad.
ln 60 years of providing professional wealth management McLean Budden has never
experienced a credit default. Their investment acumen served One Funds investors well
through the asset back security crisis in the late summer of 2OO7. As Neither the One Money
Market nor One Bond Fund held any of the'at risk'securities, neither Fund experienced realor
potential losses encountered by many other investment professionals.
lnvestment Guidelines for the One IJniverse Corporate Bond Fund are ovoilable on the One Funds
Website as is a Fund Foct Sheet. Initially investment forms avoilable are avoilable on request. Universe
Corporote Bond Fund instruction forms will soon be available to the website with other Available Forms'
For More lnformation, please contact:
Tom Bradbury
MFOA/CHUMS
Home Office (905) 304-4429
tbradburv(Ocogeco.ca
Or visit: www.OneFunds.net
The One Funds is a municipal pooted investment program designed specifically for the municipal sector thet has consistently
provided strong rates of return, Esubtíshed in 1993, the funds are designed, developed and managed by municipalíties for
municipalities. Jointly operated by LAS (a subsldla¡y of the Assoctatlon of Munlcipalltles of Onurlo) and CHUMS (a subsldÎary
of the Munlcipal Flnance Officers' Assoclatlon of Ontarlo), the One Funds provide Onurio municipalities wíth access to a range
of invutment optÌons unavailable to them directly,
Jason Hagan
LAS Program Goordinator
(4rO) 971-9856 ext. 320
ihaoan(@amo.on.ca
Current UCB Fund Holdings:
Bank of Montreal
Bank of Nova Scotia
ctBc
RBC
TD Bank
Canada Utilities
Enbridge Pipelines
Encana
lnvestors Group
TransCanada Pioe
GE Capital
HSBC Bank of Canada
Honda Finance Canada
Schlumberger Canada
Wells Fargo Canada
Correspondence received from The Public Sector Group of Fund...
Page 64 of 287
N ST. THOMAS
January 5,2009
Municipalify of Bayham
9344PlankRoad, P.O. Box #160
StraffordvilleON
NOJ lYO
!Y\D?
To Whom It May Concern,
Elgin St. Thomas Public Health is pleased to announce a new initiative - Active Elgin. The goal
of Active Elgin is to increase the number of people participating in sport, leisure and recreation
programming in the County of Elgin. Included in this package are 50 copies of the Active Elgin:
Elgin County's Sport Recreation and Leisure Guide. 34,000 copies of this Guide are being
distributed to households throughout the County on January 16ú. We would encourage you to
please keep the Guide in a visible location for patrons to access and distribute however you see
fit.
The information contained within the Guide is also available online at wu.rv.active-ejgu¡e. If
you know of any physical activity, recreation or sport programs within Elgin County that are not
included in the Guide they can be added to the websile atanytime by logging onto the 'Submit
your Activity' section of the website and will then be included in future editions of the Guide.
This project was made possible through the support of our parbrers - CiIy of St. Thomas Parks
and Recreation, YWCA of St. Thomas-Elgin, West Elgin Community Heath Centre, East Elgin
Communrfy Complex, Healtþ at Heart Elgin and funding from The Ontario Trillium Foundation
and the Province of Ontario.
Please don't hesitate to contact me should you have any questions or require additional
information by phone at (519) 631-9900 or via email at I'reartfgùelsinhealth.on.ca.
Sincerely,
Elgin St.Thomas Public Health
99 Edward Street,St.Thomas,ON N5P 1Y8
phone:519-ó31-9900 Toll Free 1-800-922-0096 Fax:519-633-0468 Voicemail:519-631-3159
www.elginhealth.on'ca
Correspondence dated January 5, 2009 from Elgin St. Thomas P...
Page 65 of 287
Page 66 of 287
I \ (t
Ministry of Agriculture,
Food and Rural Affairs
3rd Floor
I Stone Road West
Guelph, Ontario NIG 4Y2
Tel: (5191 826-3552
Fax: (519) 826-3259
Ministère de I'Agriculture,
de I'Alimentation et des
Affaires rurales
3e étage
1. rue Stone ouest
Guelph (Ontariol NIG 4Y2
Té1.: (5191 826-35t;2
Téléc.: {519} 826-32ti9 û /L lN4GF
Environmental Management Branch
Date:
To:
From:
January 7,2009
Council, Clerk and Drainage Superintendent
Sid Vander Veen, Drainage Coordinator
Subject:1. AGRICULTURAL DRAINAGE INFRASTRUCTURE PROGRAM
2. UPCOMING DRAINAGE COURSES
3. TILELOAN PROGRAM
Please ensure that all those named above are made aware of this letter.
1. AGRICT]LTT]RAL DRAINAGE INFRASTRUCTTIRE PROGRAM
To claim grants for drainage activities completed under the Drainage Act in the 2008/09 year, it is very
important that you read and understand the Agricultural Drainage Infrastructure Program (ADIP) policies.
If you do not have a copy of these policies, contact me and I will email or send you a copy. Altematively,
they can be accessed from the following website: www.omafra.gov.on.ca./english/landuse/drainaee.htm
a,) Applyingfor 2008/09 Grants under the Draìnøge Act
Ð Maintenance and Superintendent General: If your municipality employs an approved drainage
superintendent and has received a drain maintenance and superintendent "allocation" from our
Ministry earlier in this fiscal year, you are eligible to receive grants for the municipal cost of
employing a drainage superintendent and for drain maintenance work undertaken by your drainage
superintendent(s). These grant applications must be received by our Ministry by January 30,
2009. Grant application forms are available in hard copy or in an Excel spreadsheet. If you need
either of these please contact Valerie Anderson at 519-826-3324 or valerie.i.anderson@ontario.ca .
ii)
o a list of all maintenance, repair and minor improvement projects completed in the year. Projects
listed on the maintenance grant application don't need to be repeated on this list. Consider using
the maintenance grant application form to list the other projects where grant is not being applied
for. If no work was done in 2008, attach a statement to that effect to the application form.
. a municipal map showing the location of all maintenance/repair work performed.
. a copy ofthe drainage superintendent's time reports.
At the deadline, if a submitted apptication is not complete, it will not be processed even if the
supporting documentation is subsequently submitted.
iii) Drain Maintenance Grants: Read Section 2.0 of the ADIP policies and if you have any guestions,
please contact us. Your application for maintenance grant is not complete without the supporting
information for one of the projects listed on the grant form. For a description of the supporting
information, read ADIP policy 2.3(c). At the deadline, if a submÌtted application is Íncomplete' it
wiil not be processed even if the supporting documentation is subsequently submitted.
Ministry Headquarters: 1 Stone Road West, Guelph, Ontario N'lG 4Y2
Bureau principal du ministère: 1 Stone Road West, Guelph (Onlario) N1G 4Y2
Pick Ontar¡o Freshness
Cueillez la fraîcheur de I'Ontario
-"$a-
Correspondence dated January 7, 2009 from Ministry of Agricu...
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2-
iv) Grants for Construction/Improvement Projects:
The deadline for submitting grant applications for construction/improvement projects is February 13'
2009. Any drain construction/improvement project where the engineer's report was submitted after
July 28, 2004 is subject to Section I of the I\DIP policies. To be eligible for the grant, some portion
of the property must be eligible fortffi¿r'nr'Property*ax=€las5:f,¿
Please remember that project funding is provided first to those projects who have submitted a "Drain
Queue Notihcation" form (Read Section 1.7 of the ADIP policies). If any additional ADIP funding
becomes available, grant applications will be processed in the order they appear on the queue.
b) Planningfor the 2009/2010 Drainøge Act Gronts Program
i) Maintenance and Superintendent: If yotr employ an approved drainage superintendent and intend
to make use of the drain maintenance and srrperintendent grants in the upcoming fiscal year, please
complete the attached form entitled "Drain Maintenance/Superintendent Grants Grant Allocation
Request For Fiscal Year 2009110". Your allocation request must be received by our ministry on or
before Februa¡v 27. 2009. You are advised to read ADIP policy 2.1 prior to completing the form.
ii) Construction/Improvement Projects: Please read Section 1.7 of the ADIP policies. Once your
municipality has given third reading to a by-law adopting an engineer's report for the construction or
improvement of a municipal drain, you are strongly encouraged to complete and submit a "Drain
Queue Notification" form. Even if, for any reason, your project is not funded in one fiscal year, it
will maintain its position on the queue for the following fiscal year. A copy of the Queue Notification
form is attached to this letter.
2. UPCOMING DRAINAGE COT]RSES
Attached is a brochure that provides details on the Drainage Superintendents Course that will be held
from March 2to 6,zClJig in Guelph. If your municipality intends to appoint an individual as their drainage
superintendent, they must have successfully completed this course in order to be eligible to receive the
drain maintenance and superintendent grants.
Also auached is a brochure that provides details on a series of two one-day courses that will be held in
Morrisburg, Grand Bend and Vineland in April/May. The first day is the "Rural Municipal Drainage
Course" which provides a detailed overview of drainage law and Drainage Acl procedures. The second
day is the "Calculating Drainage Assessments" Workshop. It explores problems and complications in
calculating drainage assessments using information from existing drainage reports.
3. TILE LOAN PROGRAM:¡ Until further notice, Mr. Shane Tormey frorn OMAFRA is responsible for processing tile loans. He
can be reached at 519-826-6369 or by email at shane.tormey@ontario.ca.
o March l,20}g is the last date that we can process debentures in the 2008/09 fiscal year. Therefore,
debentures must be submitted to us before F'ebruary 2012009. If this date is missed, no debentures
can be purchased until the program is announced in the 2009/10 fiscal year.
If you have any questions, please give me a call or email me at sid.vanderveen@ontario.ca.
Sid Vander Veen, P. Eng.
Drainage Coordinator
Correspondence dated January 7, 2009 from Ministry of Agricu...
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CORPORATION OF THE MT'NICIPALITY OF BAYHAM
STAFF'REPORT
TO: Mayor & Members of Council DATE: January 9,2009
FROM: Planning Coordinator/Deputy Clerk FILE: D10.08/09 Drieghe
SUBJECT: Drieghe Severance E94108 - Lot Addition NUMBERzD2009-02
Purpose
To consider Consent Application F;94108 (Drieghe) for an addition to a lot.
Background
On May 15, 2008 Council considered and supported consent application F.20108 from Mark Drieghe, to
sever 7716.1 m' (1.9 acres) containing a workshop and well from his agricultural lands to add to the
adjacent Rural Residential property he owns containing his residence, barn and garage. The property is
located on the north side of Light Line east of the Otter Valley Utility Corridor in Lot 18 Concession 4.
Zontng By-law 2566-2008 was passed on August 7,2008 rezoning the proposed severed parcel from
Agriculture (Al) to Rural Residential (RR) to be consistent with the lands it will merge with.
The applicant completed a survey of the proposed severed parcel and it was realized that the
measurements did not match the consent application. The Land Division Committee requires this new
consent application E94108 with the correct measurements and the previous application will be
withdrawn.
The Land Division Committee has scheduled this new application for consideration on February 4,2009.
Current Status
In reviewing the new application, it was noted that the retained parcel's frontage was less than 150
metres, which would require a variance or rezoning. Discussions followed with the applicant's agent
and the dimensions have been further amended to maintain 150.4 metres frontage on the retained parcel
to be in compliance with the Agriculture (41) zoning regulations.
Staff Comments
Staff and the planner do not have any futher concems with this application. The change does not
warrant any revision to the Zoning By-law 2566-2008 for the Rural Residential (RR) Zorung as it
complies with Section 3.8 of the ZoningBy-law for zoning dimensions.
The same conditions are recoÍrmended for this application as were on the original application except
for the rezoning condition already satisfied.
Attachments
l. Consent application E94108
2. Revised Sketch dated Januarv 7.2009
2
Staff Report D2009-02 regarding Drieghe severance applicatio...
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Staff Report D2009-01 Drieghe Page2
RECOMMENDATION
*THAT Staff Report D2009-02 be received;
AND THAT Council recommends to the Elgin County Land Division Committee that severance
application 894/08, submitted by Mark Drieghe, with dimensions further amended as per sketch
dated January 712009, be approved subject to:
1. a copy of the final survey provided to the municipality
2. Letter of Undertaking confirming the conveyance of the severed parcel to the adjacent
property owned by Mark Drieghe identifred as assessment Roll # 34-01-000-002-16710,
Concession 4Part Lot 18 RP11R4229 Part 1
subm
Maigaret Underhill, Planning Coordinator/Deputy Clerk
Staff Report D2009-02 regarding Drieghe severance applicatio...
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L-
Elgrn
it-
EJ g+ ¡08
APPLICATION FOR CONSENT
ãffial authority ELGIN COUNTY LAND DIVISION COMMITTEE
Name of Owner
Address
l\iìark Drieohe
Ã^nÂn liñhi I ine R R #1 \/ienna ôN NoJ 120
Telephone Number 519-866-3034
Name of owner's solicitor or authorized agent David Roe, Civic Planninq Solutions lnc.
Address 5qq I ârch Streef Delhi ON N4B 347
Telephone Number 519-582-1174
Please specify to whom all communications should be sent:
Owners ( )Solicitor ( )Agent ( X )signstoOwner
(a) Type and purpose of proposed transaction: (check appropriate space)
Other:
[ÊC 1 :i 2Û09
Transfer:creation of a new lot
X addition to a lot
easemenl
cnarge
lease
correction of title
(c)
(a)Á
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
Mark lìrieohe
lf a lot addition, identify the lands to which the parcel will be added:
56060 Liqht Line Assessment# 34-01-002'1671O
Location of land:
MunicipaliÇ Bavham Concession No.
Lot(s) No.Registered Plan No. _
Lioht Line
(b) Are there any easements or restrictive covenants affecting the subject land?
No ( X ) lf Yes, describe the easement or covenant and its effect:
Name of Street 55974 Street No.
o.'t3
Frontage Area ù.&tha
Existing Use Aqricultural Proposed Use Resiclential
Number and use of buildings and structures (both existing and proposed) on the land to be
severeo:
Existino shon encroachino dwellino
o Description of land intended to be retained: (Accurate Measurements ¡n Metric)
15o.4
Frontage
t<r) ¿
+¿€-:4m Depth 922m
ExistingUse Aqricultur¿Proposed Use Aoricultural
Number and use of buildings and structures on the land to be retained:
House barn and oaraoe
31 38 h¿.
Area 3&.37ha
Cù!nty Ðf EIÉrn
Englneering serv¡ces
45O Sunset DÍve
St Iiìomas,0n NsR 5V1
Phone: 519- 631'1460
!w/-elg¡n4ornly on-ca
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-2-
7. Number of new lots proposed (not including retained lots) None
8. Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other oublic road
Right Of Way
Water access
PROPOSED LOT
()
( x)
()
()
()
()
RETAINED LOT
()
( x)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
9. What type of water supply is proposed: (check appropriate space) Not applicable for lot
TYPE
Publicly owned and operated piped water system
Privately owned and operated individual well
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(x )
()
()
RETAINED LOT
()
(x)
()
()
()
( x)
()
()
10. What type of sewage disposal is proposed: (check appropriate space) Not applicable for lot
TYPE PROPOSED LOT RETAINED LOT
Publicly owned and operated sanitary sewage
system
Privately owned and operated individual septic
tank
Privately owned and operated communal septic
system
Privy
Other means (specify)
When willwater supply and sewage disposal services be available?
What is the Existing Official Plan designation(s), if any, of the subject land?
Aqricultural
What is the Zoning, if any, of the subject land?
Has the subject land ever been the subject of an application for approval of a Plan of
SubdivisionoraConsentunderthePlanningAct? Yes ( x ) No ( ) Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
E 20108 Approved May 23, 2008
lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
(a) Has the owner previously severed any land from this holding?
()
( )n/a
()
()
11.
12
13.
14.
15
16
Yes (x )No()
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-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name Mark Drieqhe
Relationship (if any) to owner Self
Use of parcel Reeidcnfial
Date parcel created 1991
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes ()No (x )
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ()No (x)
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes (x ) No ( )
lf Yes, and known, specify the appropriate file number and status of the application
Parcel to be severed has been rezoned RR
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x) No ( )
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No ( x)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
paft that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
of way;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used:
- the location and nature of any easement affecting the subject land.
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-4.
2g. The Owner/ApplicanUAgent hereby authorizes Land Division Committee members and the
Corporation ofif'" Couñty of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
24. The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
nppt6ätion pursuant tı Section e2(¡) ot Bill 49, Chapter 63, S.O. 1989, being an Actto provide
for'Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
of
AFFIDAVIT OR SWORN DECLARATION
lA/Ve David Roe of the
in the County of Norfolk
solemnly declare that all the information contained in this application is true, and lM/e make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and bv vidue of the CANADA EVIDENCE ACT.
Signature
)úsen Llranne üalloway, a
.ìommissioner, etc. County 0f Eloin,10r
fìe Corporaüon of Ìhe County 0f El0in.
-Jorres January 6, 201'l
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp.
(s), soLrcrToR oR AUTHORIZED AGENT
DECLARED before me at the
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APPENDIX "A''
The County of Elgin Land Division Committee requires that, in addition to the "Application for Consent", the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes ( ) No (x)
If the answer is "YES" are these barns:
i) Now used for livestock? Yes ( ) No ( )
ii) Capable of being used for livestock? Yes ( ) No ( )
NOTE: lf you answered,,YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BYAPPLICANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPAND¡NG IN CLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
TOWNSHIP coNc.
TILLABLE HECTARES (where livestock facility located)
LOT
Type of Livestock Maximum Housing Capacity
Number per Year
Manure System Housing System
check type
DAIRY
0 Cows
0 Heifers
0 Calves
Tie
Sta
Free
Stall
Loose
BEEF
0 Cows
0 Calves
0 Feeders
0 400-750 tb.
0 400-1 100 tb.
0 750-1100 tb.
Open l-c
& Barn
fotal
Confine-
menl
SWINE
0 Sows
0 Boars
0 Weanlings
0 Feeders
POULTRY
0 Laying Hens
0 Breeder Flock
0 Pullets
0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms
0 Roasters
MINK - Females
Caged On Floor
HORSFS
Sl{FtrÞ-PamcAFr¡¡ac
RABBITS
VFÀI CAI VtrS
OTHER
MÂNIIÞtr CTôÞÀêtr'
DRY
SEMI-SOLID
LIQUID
Open Pile
Open Pile
Covered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Above Ground Uncovered Tank
Below Ground Uncovered Tank
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AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the CountY of Elgin
Description and Location of Subject Lands:
Lot 18 Concession 4
lANe, the undersigned, being the registered owner(s) of the above lands hereby authorize
David Roe of Countv of Norfolk to:
(Agents Name/Names) (Agents CityiTown of Residence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated at the ll¿a-r¿-L- of 8"'/-*
Þ<--z*20 Ðda
Signature of Witness Signature of Owner
Signature of Witness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
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LOT 17 CONCESSION 4"'2,"9þiË,g riyà¿y oF BAYH
LoT 19 CoNCESSTON 4
GEOGRAPHIC TOWNSHIP OF BAYHAM
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Staff Report D2009-02 regarding Drieghe severance applicatio...
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Nurse Severance E90/08 - Lot Addition
DATE: January 9,2009
FILE: D10.08 Nurse
NUMBER: D2009-03
Purpose
To consider consent Application E90/08 (Nurse) for an addition to a lot.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
David, Joan & Aaron Nurse proposing to sever a 1.1 t hectare (2.74 acres) portion from their property
at7535 Plank Road and add it to their property at 56050 Calton Line, locatèd around the cornèr. The
subject land is located on the west side of Plank Road, north of Calton Line, in Concession 5 Lot 15.
The subject land is designated "Agriculture" in the Official Plan and zoned Agriculture (Al) in the
Zoning By-law No. 2456-2003 .
The Land Division Committee has scheduled this application for consideration on February 4,2009.
Staff Comments
The proposed lot addition complies with the Official Plan and the ZoningBy-law. Staff and the
planner do not have any outstanding concerns with this application. No rezoning is required.
Attachments
1. Consent application E90/08
2. IBI Memo dated January 6,2009
RECOMMENDATION
"THAT Staff Report D2009-03 be received;
AND THAT Council recommends to the Etgin County Land Division Committee that severance
application 890/08' submitted by David, Joan & Aaron Nurse, be approved subject to:1. a copy of the final survey provided to the municipality2. Letter of Undertaking confirming the merger of the severed parcel with the adjacent
property owned by David and Joan Nurse, identified as assessment Roll # 34-01-000-003-
03400, Concession 5 Part Lot 15 Registered Plan 11R5144 Parts I & 2
apportionment of assessment for drainage as per the Draínage Acl requirements."
Underhill, Planning Coordinator/Deputy Clerk
3.
Staff Report D2009-03 regarding Nurse severance application....
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COUNTY OF ELGIN
LANÞ DIVISION COMM¡TTEE
r^ËviÈ
450 SUNSET DBIVE
ST, THOMAS, ONTARIO
NsR 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
t-
lr--
,tl
rroN FoR CoNSENT
""
,".æ " ,a à I o g
Name
Name
LAND D
Address
Telephone Number
Name of owner's solicitor or authorized agent Michael G - sznreny.i , Groom ¡ s-nrenyi
AddfeSS 25 Harvev Streel- - Ti l l-6ãíL,,-- Ontari ô N4G 3,r?
Telephone Number 5l q-44 )-¿,)tr" /'
Please specify to whom all communícations should be sent:
o*n"r"6(W soficitor (4 Agent ( )
(a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: creation of a new lot Other: charge
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
(c) If a lot addition, identify the lands to which the parcel will be added:
Municipality Ccncession No.
Lot(s) No, I fí Registered Plan No.
Name of street ?D-r¡.. h ar-à Street No.
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( I No |zf lf Yes, describe the easement or covenant and its effect:
V S. Description of land intended to be severed: (Accurate Measurements in Metric¡ \ " I I iì"¿to-..*r'
Existing Use f-\q'ri¿'í.'\{-.*.¡rir! .
Frontaqe -l 51.ı¡f Deoth---ñ7o--î.t\ ,,.ffi¿f,Le
HLI,5.q'ı7,Tra nrea 3'lT acr"r.
ct r ì*t lrar,
J3t.3
Number and use of buildings and structures
severed:
(both existing and proposed) on the land to be
V G. Description of land intended to be retained: (Accurate Measurements in Metric) C) -t{ I f/*+-'¿t
Frontage
Existing Use
1.
2.
lease
correction of title
4. (a)
"3Lt ^
Number and use of buildings and structures on the land to be retained:
Staff Report D2009-03 regarding Nurse severance application....
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2
7. Number of new lots proposed (not including retained lots)
L Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial HighwaY
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
lf proposed access is bY water, what boat docking and parking facilities are available on the
mainland? (specify)
L What type of water supply is proposed: (check appropriate space)
10.
TYPE
Publicly owned and operated piped water system
Privately owned and operated individual well
Privately owned and operated communal well
Lake or other water bodv
Other means (specify)
svstem-J--- " ì
What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewage
system ( )
Privately owned and operated individual septic
tank 4' ( )
Privately owned and operated compunal septic
RETAINED LOT
()
k)
()
()
()
()Privy
Other means (specify)
11-_ When will water supply and sewage disposal services be available?
Tn 1-hê nrôcêss of hci nn cnmn] cl- erl
12. What is the Existing Official Plan designation(s), if any, of the subject land?
Aqricultural
13.What is the Zoning, if any, of the subject land?
Aqricultural
14.Has the subject land ever bee+lhp subject of an applicatiófi'for approval of a PIan of
Subdivision or a Consent undeËttie'Ptairhing Act?' , .YèS (o"x)ij' t' No ( ) Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
1990
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
No
10. (a) Has the o*nuI. pr"r/iouff 3JËåd any tand trom thíË'dðful.n'd.7
(x)
-.-.J à.ts'i Þ
NoYes()
Staff Report D2009-03 regarding Nurse severance application....
Page 81 of 287
-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes ( ) No (x)
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ( ) No (x)
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order. amendment, minor variance, or approval of a plan of subdivision?
Yes ( ) No (x)
lf Yes, and known, specify the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x) No ( )
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (x)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
paft that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the'subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and adificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, raílways, roads, watercourses, drainage ditches, ríver or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
of way;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-03 regarding Nurse severance application....
Page 82 of 287
-4-
The owner/ApplicanvAgent hereby authorizes Land Division committee members and the
Corporation of the couíÇ ãt rtjin'statr to enter onto the subject property for the purpose of
Site inspections with respect to this application'
The ApplicanyOwner/Agent hereby consents to disclosure of the information contained in this
Apptication pursuant tåéection S2(O) ot Bill 49, Chapter 63, S'O' 1989, being an ActTo provide
for Freedom ot lntor,mãtioÀ and Pròtåction of Individual Privacy in Municipalíties and Local
Boards.
Dated at the -iã.r¡rr
.ot -ñt lsnnLrv ng
tnis f ÕÈ daY of 5irml<'rr^hwf 20 Cr€
AFFIDAVIT OR SWORN DECLARATION
lA/Ve
solemnly declare that all the information contained in this application is true, and lAlVe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
of 6,urho"n^ in the CountY of
DECLARED before me at the
rTrnr^rn of Tillsonburq
in the q"gr'!y 9I_!II".e
- .- +¿1this I O' daY of september e1
ei
2008
()Íof d c$ily, lof GR0w e sz0ns{Yl,
tf this appticatíon is siff{B8ÏSläfr agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporatìon acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of tlte sketch described,
with the responsible person, accompanied by a fee of -
@@¡ cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent stamp.
LTCANT(S), SOLIC
Staff Report D2009-03 regarding Nurse severance application....
Page 83 of 287
APPENDIX "4"
The County of Elgin Land Division Committee requires that, in addition to the "Application for Consent", the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes ( ) No ë)
lf the answer is "YES" are these barns:
i) Now used for livestock? Yes ( ) No ( )
ii) Capable of being used for livestock? Yes ( ) No ( )
NOTE:lfyqlanswered ,,YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE
BY APPLICANT
AGRIGULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON-FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROXIMITY TO EXIST¡NG LIVESTOCK BUILDINGS
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
coNc.TOWNSHIP LOT
TILLABLE HEGTARES (where livestock facility located)
Type of Livestock Maximum Housing Capacity
Number per Year
Manure Svstem Housing System
check type
DAIRY
0 Cows
0 Heifers0 Calves
Tie
Sta
Free
Stall
Loose
BEEF
0 Cows
0 Calves
0 Feeders
0 400-750 tb.
0 400-1 100 tb.
0 750-1 100 tb.
Open l-c
& Barn
Total
Confine-
ment
SWINE
0 Sows
0 Boars
0 Weanlings
0 Feeders
POULTRY
0 Laying Hens
0 Breeder Flock
0 Pullets
0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms
0 Roasters
[nlNK - Fomaleq
Caged On Floor
HôFISFS
Sl{trtrÞ - Ramc ,Q Fr¡rae
RARRIT.q
t/trÀl nÀt \rtrq
ôTI{trF¡
M^t\ll lÞtr CTôÞÀIîtr.
DRY
SEMI-SOLID
LIQUID
Open Pile
Open Pile
Covered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Above Ground Uncovered Tank
Below Ground Uncovered Tank
Staff Report D2009-03 regarding Nurse severance application....
Page 84 of 287
TL
r
(Ð
Lü
Ð
anz
c)
Q.eÕ
'¡-
l-i¿ /._/c/
t""r-
, \\\/
(Ð
¿i
Þ¡i
åå
2=,
-;rgt
'vll
^,co!'rvîtLoy!r.j'"'( -.\"---ll-
tì5.¡<r+'<-
\5
--r 6rccr{1e-¡+
t-----:fIt^l I -Y¡le\\&k,,- , "'r ". "",:fft.: ,
EI ru.Dqj -ìD., veG) Â-jq tr
Staff Report D2009-03 regarding Nurse severance application....
Page 85 of 287
MEMO
To:
From:
Municipality of Bayham
Derek Dudek, MCtp, Rpp
January 6, 2009
dd
3404-452
Steno:
File No:
Subject:lVurse - Proposed Lot Addition (pt. Lot 15, Conc. S, TggS ptank Road)
1) We have completed our review of the severance application (File Ego/og) submitted on behalf of
Aaron, Joan & David Nurse in support of their proposal to sever 1.11 hectare (2.24 acres) of land
located north of calton Line, and west of Plank Road, that is currenily part of an oversized estate
residential lot' The purpose of the proposed severance is to remove the rear portion from an existing
1'52 hectare (3.75 acre) residential parcel of land that fronts onto plank Road, and convey it to a
neighbouring residential property to the south that fronts onto calton Line. The effect of the consent
application would be to reduce the rear amenity area of one residential lot while increasing the rear
amenity area of another residential lot. Both the subject lands and the lands to which they are being
conveyed are designated "Agriculture" in the Official Plan, and zoned Agriculturat (A1) in Zoning By-
law No. 2456-2003.
2) The proposed lot addition would result in no new lots being created, while the new tot areas for both
lots would be 0'41 hectares (1 acre) for the retained lot on plank Road; and 1.g7 hectares (4.6 acres)
for the newly configured lot on calton Line. Both areas are sufficient for the provision of private water
and sewage treatmenudisposal systems. The retained lands would include one dwelling. The newly
configured lot contains one dwelling, and one garage. There are no buildings or struutures on the
large rear severed portion. The lands are characterized as estate residential and are landscaped with
some wooded areas on the rear severed portion. surrounding land uses are characterized by a
cluster of residential uses at the intersection of Plank Road and calton Road, shown on some maps
as "Froggetts Corners", but not recognized as any type of setflement area in the official plan. Beyond
this local area are agricultural uses in all directions. There are no significant natural heritage features
or lands exhibiting natural hazards within the vicinity of the subject lands.
3) section 8'7'7 of the official Plan states that consents for "lot adjustments, lot additions, minor
boundary changes... are permitted in any land use designation, provided the severed and retained
parcels compfy with the other requirements of this Plan (and) the Zoning By-taw,,. The principal
function of the "Agriculture" designation of the official Plan ís to provide for the long-term protection
Staff Report D2009-03 regarding Nurse severance application....
Page 86 of 287
Municipality of Bayham January 6, 2009
and viability of agricultural uses by directing land uses which may cause conflicts with agriculture
away from this designation. Permitted uses included agricultural uses, agriculture-related uses, and
secondary uses, which may include surplus farm dwellings on separate lots. Given the A1 zoning on
both residential lots subject to this application, it is likely these lots were created prior to any Official
Plan or Zoning By-law regime applicable to the area and would therefore be considered legal non-
conforming uses.
Section 4.10 of the Zoning By-law states that the by-law shall not apply to prevent the use of land for
legal non-conforming uses. ln addition, Section 413 of the Zoning By-law states that lots with less
than the existing lot area or frontage may be developed for the use specified in the specific zone
provided all other regulations are complied with. There is no new development associated with this
application.
Based on the aforementioned information and information provided to date, we do not object to the
consent based on the following conditions of consent:
a) That the proposed severed lands are merged on title with the lands to the south located on Calton
Line and identified as Part 1 &2 oÍ Plan 11R-5144.
-2-
4)
5)
7¿r',-l
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:\3404\452 Nurse\PTMnurse2009{1 -06 doc\2009-01 47\DD
Staff Report D2009-03 regarding Nurse severance application....
Page 87 of 287
Page 88 of 287
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF'REPORT
TO: Mayor & Members of Council DATE: January 9,2009
FROM: Planning Coordinator/Deputy Clerk FILE: D10.08 Sykes
SUBJECT: Sykes Severance E91l08 - Lot Creation NUMBERzD2009-04
Purpose
To consider Consent Application 891/08 (Sykes) for creation of a building lot.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
Don Sykes proposing to sever and create two lots from one existing lot in Lot 25 east side Centre
Street, north of Fulton Street in Vienna. The subject land is designated "Residential" in the Official
Plan and zoned Village Residential (R1) in the ZoningBy-lawNo. 2456-2003.
The Land Division Committee has scheduled this application for consideration on February 4,2009.
Staff Comments
Recently Mr. Sykes purchased a portion of the "First Alley". The transaction has been completed and
those lands are merged with Mr. Sykes Lot25. The severance application includes those lands in the
parcel split.
Proposing an additional building lot is consistent with development that has been happening in the
surrounding area. The Lot 25 is serviced with water and sewer stubs in the northern portion. Staff
confirms that municipal servicing, water and sewer capacity, is adequate to accommodate an additional
lot. Staff recommends that a Development Agreement be required for the installation of those services
in the southern portion. A grading plan is recommended to ensure proper surface drainage.
Additionally, a Road Access permit is required for the additional driveway accesses to Centre Street.
Other conditions are included as listed. Staff and the planner have no fuither concems with this
application.
Attachments
1 Consent application E9ll08
2. IBI Memo dated January 6,2009
RECOMMENDATION
"THAT StaffReport D2009-04 be received;
AND THAT Council recommends to the Elgin County Land Division Committee that severance
application 891/08, submitted by Don Sykes, be approved subject to:1. a Development Agreement with the municipatity for the installation of the municipal water and
sewer servicing to the created lot
2
Staff Report D2009-04 regarding Sykes severance application....
Page 89 of 287
Staff Report D2009 -04 Sykes
a grading plan submitted for municipal approval
copy of the final survey submitted to the municipality
$500 cash-in-lieu parkland dedication fee payable to the municipality
a Road Access Permit approved by the municipality
2.
3.
4.
J.
nderhill, Planning Coordinator/Deputy Clerk
Staff Report D2009-04 regarding Sykes severance application....
Page 90 of 287
GOUNTY OF ELGIN
L.AND DIVISION COMMITTEE
iìËî 1 I ?ti$
FLo Rrpa - N è\i | 5'i , -T- u "vtx st /a -I
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
NsB 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
,TION FOR CONSENT Ë9 :'s j. to,8;
1
2.
Name of .ap,ÞIo,ve
Name of'Oriuner"'
?o.Address
Telenhone Number
Name of owner's solicitor or authorized agent <1o
3f- P-ßq g o w n-f -f t \-usq t'r Rv Ê(= c Ñ
5\q-èL+z-3¿58
Please specify to whom all communications should be sent: E rnA r u
owners(Y) soticitor( ) Agent( ¡ à@aoê€YÊrloo'<orn''/ -'
3. (a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: X,- creation of a new lot Other: charge
leaseaddition to a lot
easemenT correction of titlegE, s PLl.f
\7-O
Address
Telephone Number
other purposu =,Ë- tlt*ot"-L$=
-
(c)
4. (a)
Name of person(s), if known, to whom Iand or interest in land is to be transferred, leased or
charged:
lf a lot addition. identifv the lands to which the parcel will be added:
Municipality BgY *ec"r Concession No.
Lot(s) No. 25 Registered Plan No. - 5 + -
Nameof Street CÉ¡s-rQ.E S. StreetNo. *o- âéit6oÉù oR xÑıwN
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) t¡o O() lf Yes, describe the easement or covenant and its effect:
5. Description of land intended to be severed: (Accurate Measurements in Metric)
5'ôrù1+t
t/Z Frontage 25. t.t rn . oe
-.cr ?.5 Exisrins u." (Á:Ei?t"i'Î.q..d
Number and use of buildings and structt
severed:
I rsE'r,.¡ trocne o Ñ fActr Lo< - (¡s ê( Brr r rs)
6. Description of land intended to be retained: (Accurate Measurements in Metric) Âr
,.r oa,'rJ-Frontage Æ-I*+r ?"i1t jfÉf-z==å?"€*. ?
(b)
ñol lNvCÈ
u-( rN
Location of land:
Number and use of buildings and structures on the land to be retained:
Staff Report D2009-04 regarding Sykes severance application....
Page 91 of 287
-2-
'47. Number of new lots proposed (not including retained lots) L
g. Type of access for proposed and retained loÍ (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
( r-'r
()
()
()
()
RETAINED LOT
()
(¿f
()
()
()
()
lf proposed.access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
L What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT(4
()
()
()
(.¿t
()
(/
()
RETAINED LOT
(v)
()
()
()
RETAINED LOT
(4
()
()
()
10. What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewage
system
Privately owned and operated individual septic
tank
Privately owned and operated communal septic
sysrem
Privy
Other means (specify)
11. When willwater supply and sewage disposal seryices be available?
r¡R-R€t¡¡u
12.What is the Existing Official Plan designation(s), if any, of the subject land?
?es,cr .N-Ttft<-
14.
15.
13. What is the Zoning, if any, of the subject land?
Has the subject land.ever been the subject of an application for approval of a Plan of
Subdivision or a Consent under the Planning Act? Yes ( ) No ( N Unknown ( )
lf Yes, and known, provide.the.application file numbet and the decision made on the application
If this application is a re-submission of a previous consent application, describe how it has been
changed from the original applicationñlñ
16. (a) Has the owner previously severed any land from this holding?
Yes()No r{t
Staff Report D2009-04 regarding Sykes severance application....
Page 92 of 287
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Relationshíp (if any) to owner
Use of parcel
Date parcel created
17. Is the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applyíng for additional consents in the future?
Yes () No (X)
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
* Yes () No rV
lf Yes, and known, specify the Ministry file number and status of the application
19. Is the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ( ) No (X)
lf Yes, and known, specify the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?6"Yes(lNo()
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) NorV)- .'- \^/
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and aftificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
ofway;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
Staff Report D2009-04 regarding Sykes severance application....
Page 93 of 287
.4-
2¡'. The Owner/ApplicanvAgent hereby authorizes Land Division Committee members and the
Corporation oi tt-r" Cóunï of Elgin staff to enter onto the subject pr:operty for the purpose of
Síte inspections with respect to this application.
24. -lheApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Rppticätion pursuant tı Section S2(O) ot B¡ll 49, Chapter 63, S.O. 1989, being an Actlo provide
for'Freedom of lnformation and Protection of lndividual Privacy in Municipalities'and Local
Boards.
Dated atthe fyl{ ñr C r l¡1r- rTY of B¡1} H B v'-r
o c-ra6€Ê 20 qb
AFFIDAVIT OR SWORN DECLARATION
lArVe bs'"Jrluù 4' SYK€S of the ûn{N\cr€Rr.r-s y'
of BRY,+r+r.-"in the County of €.t<t rJ
solemnly declare that all the information contained in this application Îs true, and I/We make this
solemn âeclaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by viftue of the CANADA EVIDENCE ACT'
3t
DECLARED before me at the
tvrsr.irsr Ptqt¡tY of l>ñYHê r^r
in the cos wsY q É €-t-C t J
this 3 I day of o c-T .
200R
Signature
Ì,iî),il#åi1,1,ïigimììiT.'*"'
Municipality of Bayham.
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the appliqant is a corporation acting.without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one eopy of the sketch,described,
with the responsible person, accompanied by a fee of -
$750.00 in cash or by cheque made payable to TREASURER, COUNry OF ELGIN
An additional fee of $250.00 will be charged for affixing the consent'stamp.
AppltCANT(S), SOLICITOR OR AUTHORIZED AGENT
Staff Report D2009-04 regarding Sykes severance application....
Page 94 of 287
The County of Elgin Land Division Committee requires that, in additÌon to the "Application for Consent", the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes() t'lo(X
lf the answer is "YES"are these barns:i) Now used for livestock? Yes ( ) No ( )ii) Capable of being used for livestock? Yes ( ) No ( )
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BY APPLICANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MINIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON.FARM USES ESTABLISHING OR EXPANDING IN CLOSE
PROKMIry TO EXISTING LIVESTOCK BUILDINGS
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
TOWNSHIP LOT CONC.
TILLABLE HECTARES (where livestock facilitv located)
Type of Livestock Maximum Housing Gapacity
Number per Year
Manure Svstem Housing System
check type
DAIRY
0 Cows
0 Heifers
0 Calves
Tie
Sta
Free
Stall
Loose
BEEF
0 Gows
0 Calves
0 Feeders
0 400-750 tb.
0 400-1100 tb.
0 750-1 100 tb.
Open l-c
& Barn
Total
Confine-
ment
SWINE
0 Sows
0 Boars
0 Weanlings
0 Feeders
POULTRY
0 Laying Hens
0 Breeder Flock
0 Pullets
0 Chicken Broilers
0 Turkey Broilers
0 Turkey Hens
0 Turkey Toms
0 Roasters
MINK - Females
Caged On Floor
HORSES
-qHtrtrP-RamqRFr¡rcc
RARRITS
VEAL CAI VtrS
OTHER
MÀNI IRtr STôÞÀIîtr.
DRY
SEMI-SOLID
LIQUID
Open Pile
Open Pile
Covered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Above GrounO UncovereO fanX
Below Ground Uncovered Tank
Staff Report D2009-04 regarding Sykes severance application....
Page 95 of 287
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Staff Report D2009-04 regarding Sykes severance application....
Page 96 of 287
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sF trr RST:
f\uù tC t f 4u rTY
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Staff Report D2009-04 regarding Sykes severance application....
Page 97 of 287
MEMO
To:
From:
Municipality of Bayham
Derek Dudek, MCIP, RPP
Date:
Steno:
File No:
January 6, 2009
dd
3404-453
Subject: Sykes - Proposed Creation of a New Lot (Centre Sfreet, Village of Vienna)
1) We have completed our review of the application for consent (File E91/08) submitted on behalf of
Donald Sykes to sever a parcelof land from a vacant lot measuring 4738.8 m2 (1.2 acres) on the east
side of Centre Street, north of Fulton Street in the Village of Vienna. The proposed consent would
create two (2) lots fronting Centre Street intended for single detached residential use, each measuring
approximately 2370 m'? (0.6 acres) in area with 25.14 metres of lot frontage. The subject lands are
designated "Residential" in the Official Plan, and zoned Village- Residential 1 (R1) in Zoning By-law
No. 2456-2003.
2) The subject lands include a registered lot (Lot 25) in R.P. #54 and also appear to include the
unopened right-of-way labelled on assessment maps as First Alley. There are residential uses in all
directions surrounding the subject lands. Most of the lots between Centre Street and Union Street are
registered lots with similar lot frontages of 40 metres (132') and lot depths of 93 metres (305').
3) Generally consents are granted where the policies of the Official Plan and regulations of the Zoning
By-law can be complied with, and when it is clear that a subdivision agreement does not need to be
entered lnto with the Municipality. Development of new residential uses in the Villages must be done
so in accordance with the following criteria outlined in Section 4.4.1.6 of the Official Plan. Failure to
comply wíth any of the following criteria would require a formal plan of subdivision:
a) Lot frontage. deoth and size: The proposed lots comply with the minimum frontage and area
regulations of the R1 Zone, and are typical of lots found in the older parts of the Village further to
the east. Lots immediately surrounding the subject lands are approximately twice the size of the
proposed lot. However, the increased density is consistent with good planning principles to
ensure that the designated urban areas are intensified and redeveloped to appropriate standards.
b) Natural features: The subject lands are flat with no significant natural features that would warrant
protection.
Staff Report D2009-04 regarding Sykes severance application....
Page 98 of 287
Municipality of Bayham January 6, 2009
c) Design: The subject lands are of a size that will be able to accommodate on-site landscaping,
building form and orientation to achieve energy-saving measures. The proposed higher density of
development ensures more cost-effective use of municipal services.
d) Open soace: Dedication of open space should be acquired by cash-in-lieu of parkland dedication.
e) Adjacent and surrounding land use: The proposal is compatible with surrounding land uses which
consist entirely of existing residential uses on various sized lots.
f) Facilities and services: The proposed development will be required to connect to the municipal
water system and sanitary sewage system. The Municipality shall ensure that existing or
proposed municipal services (including potable water supply, sanitary sewage treatment and
disposal, garbage pick-up, storm and surface drainage, roads, sidewalks, and street lighting) are
adequate to serve the proposed development. Capacity within the Port Burwell sewage treatment
plan must be confirmed prior to approval of the consents.
g) Storm drainage: Due to the higher density, the Municipality's engineer should ensure that storm
drainage will be accommodated on-site through natural surface flows. A grading plan may be
required to address any concerns of drainage directed across proposed lot lines.
h) Vehicular access: Access to the proposed lots will be via Centre Street, a paved local road.
There do not appear to be any traffic-related hazards that would result from the creation of
additional driveways in this location. However, it should be noted that Centre Street terminates
north of the subject lands, and there are no other means of exiting Centre Street other than Fulton
Street to the south. Our concern is that the proliferation of residential uses along Centre Street
may lead to increased maintenance requirements and potential emergency vehicle access without
proper turnaround facilities on a dead end street.
i) The Planning Act: This policy refers to plans for residential subdivisions and as such is not
relevant to this application.
4) Based on our review of the Offícial Plan and Zoning By-law we have no objection to the creation of
two lots from one existing lot provided the following conditions are met:
Written confirmation from the WaterMastewater Superintendent of adequate municipal
services, with particular regard for sewage capacity;
Written confirmation from the Public Works Superintendent that the current road
configuration and carrying capacity is able to satisfy maintenance and emergency
vehicle ingress/egress from Fulton Street.
-2-
Staff Report D2009-04 regarding Sykes severance application....
Page 99 of 287
Municipality of Bayham - 3 . January 6, 2009
o Verification by the Municipality that the municipal right-of-way known as First Alley has
been legally closed and conveyed to Lot 25. lf First Alley is still a municipal right-of-
way, the applicants must adjust the dimensions of the proposed consent accordingly to
ensure each lot has a minimum frontage of 20 metres to comply with the regulations of
the R1 Zone. Allother comments in this memorandum would still apply
7¿r',J
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J:\3404\453 Sykes\PTMsykes2oog{ l{6 doc\200941 4^DD
Staff Report D2009-04 regarding Sykes severance application....
Page 100 of 287
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: January 9,2009
FROM: Planning CoordinatorlDeputy Clerk FILE: D10.08 Schwartz
SUBJECT: Schwartz Severance E96108 - Farm Lot Creation NUMBER: D2009-05
Purpose
To consider Consent Application E96108 (Schwartz) for creation of a lot.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
Samuel and Mary Schwartz, who own a 55.81 hectare (137.9 acre) farm, proposing to sever an
agricultural lot approximately 26.7 t hectares (66 acres) and retain 29 .l hectares (7 1 .9 acres) for their
own agricultural use. The subject lands are located in Concession 8, Lots 1 and2,east side
Springerhill Road, south side Eden Line. The subject land is designated "Agriculture" and "Hazard
Lands" in the Official Plan and zoned large lot Agriculture (A1-A) in the ZoningBy-law No.2456-
2003.
The Land Division Committee has scheduled this application for consideration on February 4,2009.
Staff Comments
The application proposes to create two farm parcels from one existing farm parcel and essentially
create an additional residential lot. The planner and staff are concerned with the division of this
agricultural parcel into smaller parcels with limited cultivatable land. The severed portion would
contain approximately 6-7 hectares and the retained parcel would contain approximately 18-20 hectares
of tillable land. The smaller acreages limit the types of agricultural uses that could be operated on
each.
This is amatler of provincial interest as well. The Provincial Policy Statement 2005, as well as our
Official Plan, discourages the division of large farm parcels into smaller parcels to protect agricultural
resources. The planner's memo outlines the criteria that would have to be considered and satisfied
before such an application could be supported.
Staff and the planner feel that this application does not satis$ the criteria for an agricultural land
division. Therefore, staff recommends deferral to provide the applicantlagent opportunity to address
the development matters expressed.
Attachments
1. Consent application E96Æ8
2. Civic Planning Solutions memo dated January 2,2009
3. IBI Memo dated Januarv 6.2009
2
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Staff Repo rt D2009 -05 S chwartz Page2
RECOMMENDATION
"THAT Staff Report D2009-05 be received;
AND THAT Council recommends to the Elgin County Land Division Committee that severance
application 896/08' submitted by Samuel and Mary Schwartz, be deferred to provide the
applicant opportunity to address the outstanding development matters."
Underhill, Planning C oordinator/Deputy Clerk
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Page 102 of 287
ülgtn ,*u
Name of Owner
Address
Telephone Number
AppLfcAroN FoR coNSENr. '& ' $ 't 708
I
2
Name of approval authority ELGIN COUNTY LAND DIVISION COMMITTEE
Samuel and Marv Schwartz
53609 Eden Line, R.R. #4, Avlmer. ON N5H 2R3
Name of owner's solicitor or authorized agent David Roe
Address 599 Larch Street. Delhi. ON N4B 347
TelephoneNumber 519-582-1174
Please specify to whom all communications should be sent:
Owners ( )Solicitor ( )Agent ( x ) SignstoOwner
3. (a) Type and purpose ofproposed transaction: (check appropriate space)
Transfer;creation of a new lot Other:
addition to a lot
easement
other purpose
charge
tease
correction of title
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
Lerov Eicher
(c) lf a lot addition, identify the lands to which the parcel will be added:
5
4 (a) Location of land:
Municipality Bavham Concession No.
Lot(s) No.1 and2 Registered Plan No.
Name of Street Eden Line Street No. 53609
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No ( ) lf Yes, describe the easement or covenant and its effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 195m Depth 823m Area 26.71ha
ExistingUse Aqricultural Proposed Use Aqricultural
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
Vacant, Proposed new house and qreenhouse
Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 360m Depth 730m Area 29.1ha
Existing Use Aqricultural Proposed Use Aqricultural
Number and use of buildings and structures on the land to be retained:
House, shed and two barns
o-
County ol Elgln
EnglneerinE S6rvlces
450 Sunsêt Drive
SLThomas,0n NsR5V1
Phone:519 631-1460
ww.elgrn{ounty.on.ca
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7.
8.
-2-
Number of new lots proposed (not including retained lots)
Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x)
()
()
()
()
RETAINED LOT
.()
( x)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (speciff)
9. What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(x)
()
()
RETAINED LOT
()
(x)
()
()
RETAINED LOT
()
(x)
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( )Privately owned and operated individual septictank (x )
Privately owned and operated communalseptic
system
Privy
Other means (specifu)
When will water supply and sewage disposal services be available?
\lVhen new house is built
()
()
11
12. What is the Existing Offìcial Plan designation(s), if any, of the subject land?
Aqricultural
13.What is the Zoning, if any, of the subject land?
A1
14.Has the subject land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes( ) No(x) Unknown( )
lf Yes, and known, provide the application file number and the decision made on the application
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
16. (a) Has the owner previously severed any land from this holding?
No (x )Yes( )
-3-
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(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes ( ) No (x)
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ( ) No (x)
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ( ) 'No (x)
If Yes, and known, speciñ7 the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x) No ( )
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (x)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelleã road, a private road or a right
of way;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
4
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23
24.
The Owner/ApplicanUAgent hereby authorizes Land Division Gommittee members and the
Corporation of the County of Elgin staff to enter onto the subject property for the purpose of
Site inspections with respect to this application.
The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the Municipalitv of Central Elqin
of
dayor brcnnno 20 08'
AFFIDAVIT OR SWORN DECLARATION
lA/t/e David Roe of the
in the County of Norfolk
solemnly declare that all the information contained in this application is true, and lA¡Ve make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECLARED before me at the
Municioalitu of Central Elqin
in the
tris lSr day of
Signature
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$500.00 in cash or by cheque made payable to TREASURER, COUNry OF ELGIN
An additional fee of $200.00 will be charged for affixing the consent stamp.
TURE OF APPLTCANT(S), SOL|CTTOR OR AUTHORTZED AGENT
APPENDIX "A''
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The County of Elgin Land Division Committee requires that, in addition to the "Application for Consent", the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes (x) No ( )
lf the answer is "YES" are these barns:
i) Now used for livestock?
ii) Capable of being used for livestock?
Yes (x )
Yes (x )
No()No()
NOTE: lf you answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
BY APPLICANT
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME Samuel Schwartz TELEPHONE
TOWNSHIP Bavham coNc. I
TILLABLE HECTARES (where livestock facility located)
LOT 1 and 2
lShc-
Type of Livestock . Maximum Housing Gapacity
Number per Year
. Manure System Housing SYstem
I Liquid Semi- Dry I check tYPeffi
DAIRY
$ Cows
Q Heifersô Calves
Tie FreeSta Stal
Loose
BEEF
$ Gows
Q Calves
Q Feeders
0 400-750 rb.
0 400-1 100 rb.0 750-1100 tb.
Open {ot& Bain
SWINE
$ Sows
Q Boars
Q Weanlings0 Feeders
POULTRY
$ Laying Hens
0 Breeder Flock
$ Pullets
$ Chicken Broilers
Q Turkey Broilers
$ Turkey Hens
Q Turkey Toms
Q Roasters
MINK - Females
HORSES
SI{EEP-Rams&Fwes
Caged On Floor
RABBITS
VEAL CALVES ItoÐ a/'a-
OTHER
MANURE STORAGE:
DRY Ooen Pile t/¡vered f
SEMI-SOLID Open Pile orage u ih Buc Walls
Çovered lanK upen Eann Ðloeo rlt
Above Ground Uncovered Tank
Below Ground Uncovered Tank
LIQU!D
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Minimum Distance Separation I (MDS l) Report
MDS 1.0.0
2+Nov-2008 13:30
Page2
Cafculation #2
Samuel SchwarE.
Adjacent Farm Contact lnfomation
Samuel Swaru
Fam Locat¡on
County of Elgin
City of SL Thomas
Encroachlng Land Use Factor: Typê A Land Use
Th¡s calculation is requlred forlhe purposes of a settlement area expanslon.
Manure/Material Storage T¡pe: w. Líquid (treated manure/mater¡al), oulside, no cover
FaclorA(OdoufPotential): 0.8
Fac{oÍ B (Nutrlent Units): 215
Factor D (Manure/MaterÍal Typo): 0,8
Factor E (Encroaching land Use): 1.1
Total Nubient Units: 27
Distance from neârest l¡vêslock buildíng'F (A x B x D x E):
Dislânce from nearest permanent manurdmaterial storage'S';
Slgnature of Prêpa¡en
Bill llrtfton, Bayham
Requked Setþack Aotual Setback
150 m (493 ft)
150 m (493 ft)
Date:
@ ontar¡o
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Page 108 of 287
The County of Elgin Land Division Committee requires that, in addition to the 'Application for Consent", the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes (x) No ( )
lf the answer is "YES" are these barns:
i) Now used for livestock?
¡¡) Capable of being used for livestock?
NOTE: lf you answered ,,YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
BY APPLICANT
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME Joe Vandemunl TELEPHONE 773-31qJ'
TOWNSHIP Malahide LOT 3V¡:l-coNc. B
TILLABLE HECTARES (where livestock facility located)At au
Yes (x ) No
Yes (x) No
()()
Type of Livestock Maximum Housing Gapacity
Number oer Year
Man
uid
rre Syste
Semi-
rm Housing System
check type
DAIRY
:0 Cows
Q Heifers
<) Calves
Tie Free Loose
Stall r Stall I
BEEF
Q Cows
Q Calves
$ Feeders
0 400-750 rb.
0 400-1100 rb.C) 750-1100 lb.
tdÐ a/Open t
& Bar
Jotal
ìbnfin
ment
SWINE
Q Sows
Q Boars
$ Weanlingsô Feeders
POULTRY
$ Laying Hens
0 Breeder Flock
Q Pullets
0 Chicken Broilers
Q Turkey Broilers
$ Turkey Hens
Q Turkey Toms
0 Roasters
MINK - Females
HORSES
SHEEP-Rams&Fwes
Caged On Floor
RABBITS
VEAL CALVES
OTHER
MANURE STORAGE:
DRY Open Pile v (¡vered l
SEMI-5OLID Open Pile orage u lh Buc Wa ls
LIQUID Covered lanK upen Eann Þloeo rlr
Above Ground Uncovered Tank
Below Ground Uncovered Tank
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Minimum Distance Separation I (MDS l) Report
MDS 1.0.0
24Nov-2008 13:38
Page 1
Application Date: 24-Nov-2008
Fíle Numben
Preparer lnformatíon
Bifl Knifton
Bayham
Applicant lnformation
Joe Vandemunt County of Eþin
City of SL Thomas
Galculation #1
Adjacent Farm Contact lnformatlon
Joe.Vandemunt
Farm Location
County of Elgln
Clty of St, Thomas
Encmaching land Use Facbr: Type A Land Use
This calculation is required forlhe purposes of a settlement area expanslon.
Manurs/Material Storage Type: V2, Solld. outs¡de, covered
FaclorA(OdourPotenlial): 0.7
FaclorB (Nuùient Unlls): 3f6
Factor D (Manurc/Material Type): 0.7
Factor E (Encroadting Land Use): 1.1
TolâlNutrientunftF: 100
DISânceftom neárest llvestock buildíng'F (A x B x D x E):
Distance from nearesf permanent manure/mabdal strcrage 'S':
Sfgnature ofPreparer
Blfl lúrlñon, Bayham
Requked Setback Actual Sêtback
170 m (558 fl)
170 m (558 fr)
folÊÎt¡ÎHE Uffi
* @ ontario
ûoft.lþdd b. ßúod boloF
''l,jrili.iit
li-t:äl ù(r,,'vr;tl.'-.t¿.iì:;
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Page 110 of 287
AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Descriptíon and Location of Subject Lands:
Part Lots 1 and2. concession 8. Bavham
lA/üe, the undersigned, being the registered owner(s) of the above lands hereby authorize
David Roe of Norfolk Countv to:
(Agents Name/Names)(Agents City/Town of Residence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or materíal required by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated atthe Municipalitv of Bavham
this 17 day of November 20 08
Signature of Owner
AA ,A{fu-tq lvhvnù,,fu
Sígnaluráof Ownér a
Signature of Witness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
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______^ö.--'--'w
53609 Eden Line
H - House
B-Bsm
W-Well
S - Shed
Sp - Septìc
Severed ParcaN
,t
REtained Pard\ //,
Mäp Prodqc€d by:
M¡lehlCr GIS OaÐr[ncot
0__ --19|- 21o _ g. os-o
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ffVIC P}-ANÑTN6 STLUTTON5 TF.IC"
Urbon & RurclLand tJse Pfanning
599 Lqrch Slreet,
ùelhi, Ontoria N4B 347
Janu*ry 3, 2ût9
L*nd Division CcmmìtTce
Çounty of Eþin
45û Su*set Þrirc
St. Thomrs ON t{sft.5Vi
Afentíon: Susân G¡lloway
Dear Susan:
$u&fECT: Frnn sptit seser¡nc+ * Lofs 1 rad 2' torce**icn $, (Br¡ùrn) $rmuel
Scftr'qrtz
I have been r€ts¡ned by !çlary and Sarnuel Sçhw¡rtz, to obtain appmvd to Slit their 5? 1r¿ ferïl
!trfo tw9 paivels. lhe parcel to be severed cantsine 26.? fht *nd ii vacanl 't'tre ssvsred parcel wili
ñe puruhased by Ixroy Ë,iohçr, Mrs. Sbhw*rtz.s åther ¿nd wÌll bs used to grow organic
vegetables and flowers, commercially. Mr. Eicher rtill eonsbuct a ncw dwelling dd a
gfee'*hcuse. lïre qrntains aho¡rse, two bams and ashed, wÉll continue to
befarmed bytfte veal eaives.
Täe lsnds e¡e loceted in t ots t and 1, Conee*sio¡r * (Buyh*m), along Eden Line ¿nd Spriugerhill
Ro*d west ofürc hrmlet of North Hall.
OVERYISW tF THE PRiOIOSÂt
The purpole of üle severnnces is to pernit a splÍt of the f*rm pareel. Eott¡ Mr Sehwart; a*d lvï¿
Eieker âre ûld ûrder Ami¡h and do uot us€ modern fann equipment. The pro¡,rosed lot siz¿s are
fann p*rsels orvnsd Íhc ÂmÍ¡h corr*ntirrit1.. Tlrere iç *
locatø intkiç ¿rse af åIltde.
OfiiqialPl$l
The tar¡ds 8rË prcse$tly desþated *f¡nrtret and Ägricr:lturaf within the Ðsicinl Plan for theMunicipø t ¡ftçd ined ix Jh+officia}
pt*n. An f revc
Zcninû By:lew1
The.l^ands are presentþ zoned Agrieutturrl .4,I-4. by fbe Zo*lwgEy-l*w for the Municipalit3. of
Beyham, An arnendr¡ent to thç zonjag byJarv rvill tre required tc reeene the l¿rds to Âí, *.hich
David F. &a¿, i¿.C"I"P. È,.P.F.,Principcl
Phone 5tg-5e?-t174 e¡îqi}:dfrf¿z@bellßet.cc Fcx Elg-58?.461f¡
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permil$ lst* ts h*vs * minimum lot area of?ê ha. 8*tfu Þarecls will exeecd the mininum lot
fmntage requirements,
PL.{NNING CTNSINERÁTIO¡{S
Sifc Clra¡actçristies
The *urroundirtg hand uses are agrie*lrurftI. There are seversl non-farm ¡elatd dweltingx focated
nearby.'lhere ere tua lívestock bårfts rvhich eould impaet tkia pmposr!, the retq¡ncd ia*ds
co*t*ins tn'o barns u¡¿d Éo housc veal cdves{nd flænç is s han¡ lçc¿ted west offhe partel to be
serered which hcuscs beef cattle. talculnticn* using the MÐS fonnulae indícafe th{t these barns
aæ well ercugh removed fmnr the parcel ta bE swcred ta pernril a new dxellftlg to be
çonsfructed on the severÉd påff€¡.
'Future development or the sËvered parcel will utiliæ o¡ site privafe wells and reptíc systems.
The existing dwe?ling rvill cÕfttiituè ts.utilÍec existÌng frciÌities.
$tor¡n lVqterDrÈiqåge
Existing dr*inage rvill mt bG impacted ts ¿ re$dt çf tkis sev¿:,n*nee.
'Rnãd Àccess
The se¡¿ered pareel will sesË$ cnta Springerhill Road ¡nd the ætainsl pacel will continuç tc
have gç+ess onúo Eeles Line. Na chs4gc* in *ccoss are aatÍeipøted"
FI,AIì{FíING CÕ1I{MEITf ü
Tbe proposed fann split sevsr*ncewi'll conform with tlts i*te*t of ihe Officid Plan ard Zoning
By*lnw. lffe respectfutþ reque* úat the Land Division,Comrnittæ.çpmvo these seveFårlcss,
RcspecÉfu I ly subrnitted,
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MEMO
To: Municipality of Bayham
From: Derek Dudek, MCIP, RPP
cc:
Date:
Steno:
File No:
January 6, 2009
dd
3404-454
Subject: SchwarÞ - Proposed Creation of a New Lot (Pt Lot 1 & 2, Concession 8, Eden Line)
1)We have completed our review of the consent application submitted on behalf of Samuel & Mary
Schwartz in support of his proposal to sever a 26.71 hectare (66 acre) portion of land for the
purposes of creating a new farm parcel from an existing 56 hectare (138 acre) farm parcel. The
subject lands are reverse L-shaped and located south and east of the intersection of Eden Line and
Springer Hill Road, with frontage on both roads, in Part Lot 1 & 2, Concession 8. The subject lands
are currently used for agricultural purposes, in the form of five cultivated fields representing
approximately half of the overall parcel. The other halves of the lands are heavily wooded and
bisect the cropped areas. Three of these fields are linked by internal farm access roads, while the
smallest field fronting onto Springer Hill Road is not connected to the rest of the farm parcel due to
a ravine which cuts through the wooded area near this field. The proposed severed parcel includes
this small field as well as a large part of the wooded area to the rear of that field, and the furthest
south-easterly field. By way of the straight lines illustrating the proposed northerly side lot line of
this severed parcel, it also appears to propose a portion of the central field be severed from the
retained farm parcel.
The subject lands are designated "Agriculture" and "Hazard Lands" in the Official Plan and zoned
Agricultural (41-A) which recognizes a minimum lotarea of 40 hectares. The proposed severance
would resultin a26.71 hectare farm parcel and a 29.1 hectare farm parcel. Neither parcel would
include a significant amount of cultivatable land without the removal of large portions of trees. The
severed portion contains approximately 6-7 hectares of cultivated land, the majority of which is
unaccessible across the large wooded area. The retained parcel contains approximately 18-20
hectares of cultivated land and also includes an existing dwelling, shed, and two barns.
Surrounding land uses are generally agricultural / wooded in all directions, with some limited non-
farm residential lots located at the intersection of Eden Line and Springer Hill Road.
2)
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Municipality of Bayham -2-January 6, 2009
3)Section 4.2.1.10 of the Official Plan states that the Municipality discourages the division of large
farm parcels into smaller holdings and encourages continued farm use. Disassembling of
agricultural land into more etficient farming units may be permitted with regard for the following:
Unwarranted fragmentation: The proposed lot configurations do not have any regard for
the operation of the farm as it currently exists. The severed portion includes two
cultivated areas that are not currently or feasibly accessible from Springer Hill Road.
Agricultural capability: The total area of cultivated farmland (24 - 27 hectares) may be
suitable for some farming purposes as is, but would become more limited by the division
into two separate farming operations.
Agricultural flexibility: As above, the proposed farm sizes would be very limited in the
types of agricultural uses that could be operated (ie. alternative livestock, horticultural,
market vegetables, etc);
Agricultural suitability to common types of farming in area: Cash crop and livestock
farming dominate in the area. Both such types of farming include areas larger areas than
currently exist on both the proposed retained and severed portions.
Provincial interest: The Province has a strong interest in protecting agricultural resources
and larger farm sizes. This proposal would impact on such interests by creating smaller
parcels;
Minimum area in Zoning By-law: The minimum lot area of the A1-A Zone is 40 hectares.
Rezoning to the A1 Zone (minimum lot area - 20 hectares) would be required. Such
rezoning is permitted only in specific circumstances subject to the above criteria;
Minimum Distance Separation Formula 1: There is an existing beef cow operation to the
northwest of the proposed retained lot and a veal operation on the proposed retained
lands. MDS calculations indicate a required 170 metre setback and 150 metre setback
respectively. The subject lands are located over 180 metres from the nearest livestock
facility.
Given the unique topographical characteristics, constraints and irregular configuration of the subject
lands, the result of this consent would essentially create an additional lot for residential purposes.
The application indicates a future dwelling and greenhouse are proposed for the severed lands and
that due to cultural/religious reasons (ie Old Order Mennonite) such smaller lot sizes are suitable for
the applicants farming practices. While a greenhouse operation may be a suitable agricultural use
4)
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Municipality of Bayham - 3 - January 6, 2009
for the small southwesterly field, it does not legitimize the proposed boundary of the severed lot to
include inaccessible fields.
5) Based on the above analysis, this application is premature. We strongly recommend the
Municipality ask the Elgin Land Division Committee to defer this application until all development
matters are resolved. Such matters include addressing all those areas of concern outlined in
paragraph 3) of this memorandum. A Zoning By-law amendment would be required as part of this
severance proposal.
7¿t'1
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
J13404\49 Schwartz\PTMschwartz2oog{l 46 docu00941-08\DD
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Page 118 of 287
(
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM : Planning Coordinator/Deputy Clerk
SUBJECT: Rimnyak Severance 898/08 - Surplus Dwelling
DATE: January 9,2009
FILE: D10.08 Rimnyak
NUMBER: D2009-06
Purpose
To consider Consent Application E98/08 (Rim"yaÐ for severing a surplus farm dwelling.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
Bill Rimnyak proposing to sever a surplus farm dwelling parcel 0.56 hectares (1.38 acres). The subject
lands are located in Concession 4, Lot 15, west side Plank Road, north of Light Line. The subject land
is designated "Agriculture" in the Official Plan and zoned Agriculture (Al) in the Zoning By-law No.
2456-2003.
The Land Division Committee has scheduled this application for consideration on February 4,2009.
Staff Comments
The Official Plan includes the criteria that"no more than one severance of a surplus dwelling shall be
allowedfrom afarm parcel regardless of changes in boundary or ownership". The residential lot in
the northeast corner was severed years ago but at the time of writing this report the applicant or agent
has not confirmed the type or purpose for the severance of the dwelling.
The application proposes to create a rural residential parcel containing one house, garage, small barn,
shed and five bulk tobacco kilns. There is concem that by including the agricultural buildings there is
potential for land use conflicts in the future. The recommendation is to reduce the severed parcel size
so that the farm buildings remain with the farm parcel, as well as some of the cultivated lands. Should
Council feel that these buildings would not cause conflicts, the recommendation is that the parcel still
be reduced to maintain the highest amount of area with the retained lands for farming use. Considering
the sketch and the layout of the buildings, there is opportunity to reduce the lot size to the minimum
4000 m2 (1 acre) lot area.
In order to comply with the Agricultural (41) minimum lot area, the retained lands must be merged
with the farm parcel to the west owned by Bill and Linda Rimnyak. Once merged with the abutting
westerly lands, it will meet and exceed the 2O-hectare minimum requirement.
In summary, staff is recommending the applicant provide confirmation of the creation of the
residential lot in the northeast corner of the lands, reduce the severed lot area, confirm the merger of the
retained lands with the abutting property, rezone, provide a survey and pay the parkland dedication fee.
Attachments
1. Consent application E98/08
2. IBI Memo dated January 7.2009
2
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Staff Report D2009-06 Rimnyak
RECOMMENDATION
Page2
"THAT Staff Report D2009'06 be received;
AND THAT Council recommends to the Elgin County Land Division Committee that severance
application 898/08, submitted by Bill Rimnyak, be approved subject to:
1.written confirmation that no previous surplus farm dwellings have been severed from this farm
parcel
dimensions being amended to reduce the size of the severed parcel to 4000 m" lot area
copy of the final survey submitted to the municipality
$500 cash-in-lieu parkland dedication fee payable to the municipality
Letter of Undertaking confirming that the retained lands will merge with property owned by
Wiltiam Sr. and Linda Rimnyak identilied as assessment roll # 34-01-000-002-14600
rezoning ofthe severed and retained parcels
apportionment of assessment for drainage as per tbLe Drainøge Act reqtirements."
2.
3.
4.
5.
6.
7.
Underhill, Planning Coordinator/Deputy Clerk
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APPLIGATION FOR CONSENT S Í:l 2081 *
authority ELGIN COUNTY t,AND DIVISION COMMITTEE
Bill Rimnvak
Address 6934 Boqus Road. R.R. #1, Vienna, ON NOJ 120
Telephone Number
Name of owner's solicitor or authorized agent David Roe
Address 599 Larch Street Delhi. ON N4B 347
Telephone Number 519-582-1174
Please specifo to whom all communications should be sent:
Owners ( )Solicitor ( )Agent ( x ) SignstoOwner
(a) Type and purpose of proposed transaction: (check appropriate space)
Transfer: X creation of a new lot Other:
addition to a lot
easement
other purpose
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged;
Unknown
charge
lease
correction of title
2008
(c)
(a)4
lf a lot addition, identify the lands to which the parcel will be added:
Location of land:
Municipality Bayham Concession No.
Lot(s) No. 15 Registered Plan No.
Name of Street Plank Road _ Street No. 7057
(b) Are there any easements or restrictive covenants affecting the subject land?
Yes ( ) No (x ) lf Yes, describe the easement or covenant and íts effect:
Description of land intended to be severed: (Accurate Measurements in Metric)
Frontage 75m Depth 80m Area 0.56ha
ExistingUse Aqricultural Proposed Use Residential
Number and use of buildings and structures (both existing and proposed) on the land to be
severed: ¡. .
,.lMttt,
Description of land intended to be retained: (Accurate Measurements in Metric)
Frontage 300m Depth 430m Area 16.22ha
ExistingUse Aqricultural Proposed Use Aqricultural
Number and use of buildings and structures on the land to be retained:
Old Kiln (qreenhouse shown on air photo has been removed)
Cúunty ol ElÉln
Englneeilng Servlces
450 Sunset Ddve
SL Thonìas. 0n NsR 5V1
Phone:519 631-1460
ì{w elgrn-county.on ca
5
o
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-2-
7. Number of new lots proposed (not including retained lots) One
8. Type of access for proposed and retained lot: (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintaíned
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(x )
()
()
()
()
RETAINED LOT
()
(x )
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
L What type of water suppfy is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individualwell
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
()
(x )
()
()
RETAINED LOT
()
( )n/a
()
()
RETAINED LOT
()
( )n/a
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
TYPE PROPOSED LOT
Publicly owned and operated sanitary sewagesystem ( )
Privately owned and operated individual septictank (x )
Privately owned and operated communal septic
system
Privy
Other means (specify)
11. When will water supply and sewage disposal services be available?
Existino well and seotic svstem
()
()
12. \Mtat is the Existing Official Plan designation(s), if any, of the subject land?
Aoricultural
13
14
What is the Zoning, if any, of the subject land?
A1
Has the subject land ever been the subject of an application for approval of a Plan of Subdivision
oraConsentunderthePlanningAct? Yes( ) No(x) Unknown( )
lf Yes, and known, provide the application fìle number and the decision made on the application
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
16. (a) Has the owner previously severed any land from this holding?
Yes()No (x )
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-3-
(b) lf the answer to (a) is Yes, please indicate previous severances on the required sketch and
supply the following information for each lot severed:
Grantee's name
Relationship (if any) to owner
Use of parcel
Date parcel created
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applying for additional consents in the future?
Yes ( ) No (x )
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ( ) No (x )
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning by-law amendment,
Minister's zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes (x) No ( )
lf Yes, and known, specify the appropriate file number and status of the application
Aoolication fo be submiffed
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x) No ( )
21. ls the subject land within an area designated under any provincial plan or plans?
Yes ( ) No (x )
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that ín the opinion of the applicant may affect the application, such as
buildings, railways, roads, watercourses, drainage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existing use(s) on adjacent lands;
- the location, width and name of any roads within or abutting the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a prívate road or a right
of way;
- íf access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
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-4-
23. The Owner/ApplicanVAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin staff to enter onto the subject pioperty for the purpose of
Site inspections with respect to this application.
24. The ApplicanUOwner/Agent hereby consents to disclosure of the information contained in this
Application pursuant to Section 32(b) of Bill 49, Chapter 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Protection of lndividual Privacy in Municipalities and Local
Boards.
Dated at the Municipalitv of Central Elqin
of
AFFIDAVIT OR SWORN DECLARATION
lA/úe David Roe of the
in the County of Norfolk
solemnly declare that allthe ínformation contained in this application is true, and lAlVe make this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under Oath and by virtue of the CANADA EVIDENCE ACT.
DECI-ARED before me at the
Municipalitv of Central Elqin
in the
th¡s lS$ day or
Signature
Signature
ü,,äß'äiiålf ä;l' { qelr,-!:'
ää ööiätiot or t,.coi¡ntv 0f E[irl'
lf this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompany the application. lf the applicant is a corporation acting without agent
or solicitor, the application must be signed by an officer of the corporation and the seã|, if any, must
be affixed.
It is required that one copy of this applicatíon be filed, together with one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$500.00 in cash or by cheque made payable to TREASURER, couNry oF ELGIN
An additional fee of $200.00 will be charged for afflxing the consent stamp.
dayor .l\æ*tV 20Õ{
, SOLICITOR OR AUTHORIZED AGENT
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The County of Elgin Land Division Committee requires that, in addition to the'Application for Consent', the
'following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?
Yes (x) No ( )
lf the answer is "YES' are these barns:
i) Now used for livestock?ii) Capable of being used for livestock?
Yes()Yes()No (x )No (x )
NOTE: lfyou answered "YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
BY APPLICANT
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
TOWNSHIP
TILLABLE HECTARES (where livestock facility located)
LOT
TELEPHONE
coNc.
Type of Livestock Maximum Housing Capacity
Number per Year
Manure Systemrid Semi- I
Housing System
check type
Tie Free Loose
stall ¡ stall
I
Open
&B¿
Total
]bnfin
ment
SWINE
Q Sows
Q Boars
Q Weanlings
ô Feeders
POULTRY
$ Laying Hens
Q Breeder Flock
0 Pullets
Q Chicken Broilers
Q Turkey Broilers
Q Turkey Hens
$ Turkey Toms
$ Roasters
MINK - Females
HORSES
SHEFP-RamcRFwce
Caged On Floor
RABBfTS
VEAL CALVES
OTHER
MANURE STORAGE:
DRY Open Pile ¡vered I e
SEMI-SOLID open Pile orage vr th Buc WallsLtr¿utl-, r/overeo tanK 9pen tsann ìitoeo HtI
Above Ground Uncovered Tank
Below Ground Uncovered Tank
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AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
Part lot 15, concession 4, Bavham
lA/Úe, the undersigned, being the registered owner(s) of the above lands hereby authorize
David Roe
Norfolk Countv
(Agents Name/Names)(Agents CityÆown of Residence)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by the Land Division Committee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated at the Municipalitv of Bavham
day of November 20 08
Signature of \Mtness Signature of Owner
Signature of Wtness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s).
to
this
ìgnature of Witness
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H - House
B-Bam
S - Shecl
GH - Greenhouse
G - Garage
K- Old Kitn
BK - Bulk Kilns
W-Well
Sp- Septic
Severed Parcel
Retâined Parcêl
\\
///
Elll-Rimny¡ik
LotstS, Conoeôsion 4 (Bayhem)
7û57 Plank Road
MAPI ùI.ffit
Map Prodt¡c€d bf
Meþhlds GIS DsFtrÛltsrú
o2ûaû!01æ
m
9S z0A
N
A
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ftbp Pra{tuced hÊ
Irlåþtür Gl g DepÉrtoÞnl
ì.w
¡ÈE:'
b:
Ë
E
rt,
+
n8 709
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CTVTC PLÁNNIN6 5OIUTTON5 TNC.
Urban & RurotLand Use P!ønning
599 Lsrch Straet,
ûelhi" Ontqrio N4B 3Á7
PLA,NN:NG ¡IEPûRT
Januar.v 2.2tù9
Sussn Cclloway Secre{ary
Elgin Counly Land Ðívision Cornmittcs
Coun{¡; of Elgi*
450 $u*sef Urive
St.firoruas ON N5R5V1
üear Susan:
SLIBJECT: fiurpl*s Ðwelling Seversnce- l,ot :5, Cancessian 4 {Beylam) Bill Rimuysk
I h¿ve been retaincd by Bill Rimnyak to assisÉ in obtainíng tlre nccessary planning *pprovrl for
the ævstârìce of a surplus ferm dr+rlfing. TÌ¡e lands me loc*ted in Lot 15, Concessìon 4
(Rayham), 7ü5? Plank *,oad"
ÜYER}'TEW OP THD PRTPOSÄL
ì'hc *pplicmt hm applied to sevçr a dwefÍing made surplus thlough f¿ra'r ccmsolidalion. The la¡¡ds
are located in l,of I5, Concession 4 and a.re parl ofa |'6.7 ha. parecl fanned by lvlr.Rimnysk. Thc
applicrutt arrd his rvife also øwn and residc ot the *hufiing farm, located on Bcgu.s Ro"r<l, wesÊ of
the subj*et l¿nds. Their tottl f¿rm hctrdings excecd 6l lreetarcs, The pmcel ts bÉ severcd contsirs
one drvelling house, c garsg€! small barn. a smeli sfi:rage bailding and five bulk tobacco kilils.
1'hr i+esterl¡ two hulk kilns will be re¡nsved. The rel.ained l¿¡¡ds ccnfain an old tcbacqo kiln, the
greenhousr has been rtrnovcd"
Mrs. Rimnyak's fl*.nte rvif I be adtJed to the title an drc refxined l¿nds sa th¿t fhe retained lands
will me¡ge in tittro with the lands to ¡he west.
OfficinlPlan
'fhe tands are prstently designated Agricufiure rvithín the ncw Offìeial Flan for the Municip*lit5
cf,Bayham. S€veranse of surplus farm dnellings are permitied by polteiss ccntained in t&c
af?icìa! plæ- ,4rr 0fficial Plan amendment is not reqçired io approve this pn:posal.
Zoflir¡g.Ft:l+rg
'l'he lands are presently zoncd ,{ I by the T.oning By-larr, fer thç Tawnship of ßa1,har*, Frior to
approval of åüe severarce it wif I be reces.sary tû amend the Z*níng By-law as outlined ín thìs
repÕrf" The proposcrd lat wíll nle€l thë æinimum requirements çfthc Rural Rcsiderrtial (RR)
Þqvid F. Rse, tyì.C.ï.P. R.F.P.. Princípal
Phone 5r9-5e?-1t74 erncif:dfrfez9beEnel.co Fûx 519-5¡92-4ó.16
I
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Zune. $et backs for atl existlng buifdi*gs com¡rly with tfre provisi*ns of tl¡e zoning by-law. The
rcfa¡ned lands will com¡rly with the requiremenfs of the l\gricultural {Âl } zone,
rLAN¡f TIVG CONSI D B)R.åTIONS
lVater$sgÞlr¿¡d scqrgç-Qi$gqsat
T*re existing dwclling uÌilizes a u'ell &rd sep¡iê system.
St{}fln W€ter Drâ¡nâ*e
'fhere ryill be no change in gradÍng resultírrg frCIr* rhís sevefi¡nÈc.
Roe* AËsgse
The propcscd lot fþont onts Flank Road, ir*ish ís s we[:-maintaine<tr, open and favelecJ p*blic
rond. No change in ac¡ess is proposed foy this severencs.
Ihe ctsscst livestock barn i¡ locaÍed over 3û0 mçtcr* wcst of the pro¡rosed k*. Conrplianse with
MIS i* not an issuç Ín thís eåse.
PLitNNtNG CüMIHßNTS
it is thc writer'* opinitn, that the proposed sevërance conf,on*s with the intent of [he policies of
ths OfÏìcial Plan. ft ís thercforc requested. that L*nd Divísion Ccmmittes âFprùvÊ ffue seversnce
applicdior as subnrittod.
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MEMO
To: Municipality of Bayham
From:
æ:
Derek Dudek, MClp, Rpp
Date:
Steno:
File No:
January 7,2009
dd
3404-455
Subject:Rimnyak'Proposed creation of a New Lot (pt Lo* 5, concessío n 4, prank Road)
1)
i;::::j:,111|1.::' review or the consenr appricarion (Ee3/0s) submined on beharr or BiiltJenatr oI Etll
Ï:::ï::::::l^i l,:_o::f",",
to sever a 0.s6 hecrare (1.4 acre)portion of rand for rhe ou,.oo..lute purposes
;Ï::ïï::::,:: ll-::- residenriar rot from an existins 16 B hectare (41.5 acre) farm parcer.;;;.;r;,',.;",' ; riï i"lïi,Concession Á T}.^ ^,.L:^-a , ,=;";;';"i#'il:iiil:Anrinrllf¡rral /^.t\ i^ z--:-, Ã ,Agriculturat(A1) in Zoning By_law No. 2456-2003.
2) The subject lands are currently used for agricultural purposes in conjunction with other farm parcelsowned by the applicant' The proposed severance would result in a 16.2hectare farm parcel that isto be merged with an adjacent parcel to the west that fronts onto Bogus Road. The merge wouldresult in a lot area that exceeds the minimum 20 hectares required for the A1 zone. The proposedsevered lot would have a frontage of 75 metres, a depth of g0 metres, and wourd incrude a surprusfarm dwelling' a garage, barn, shed, five bulk tobacco kilns. The retained lands would include an oldtobacco kiln north of the proposed severed lot. surrounding rand uses are mainry agricurturar in everydirection with a number of non-farm residential lots along plank Road to the south and north. Thenortherly boundary of the Village of Vienna growth area ries approximate ry 4*ometres to the south.There are small woodlots to the south and northwest of the subject lands, but no areas that exhibitsignificant natural heritage characteristics or that may be subject to natural hazards.
3) section 4'2'1'12 outlines the policies for the severance of surprus farm dwe¡ings. rn order to seversurplus farm dwellings, two or more farm parcers must undergo consoridation. Farm consoridation isthe acquisition of additional farm parcels to operate as one farm operation. The appricants haveindicated that the lands will be merged with additional farm parcels to the immediate west of thesubject lands' ln addition, the official Plan ouflines twelve (12) additionat criteria which must befulfilled prior to the Municipality supporting this consent apprication. our anarysis of these criteria is asfollows:
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Municipality of Bayham
a) ln the opinion of Municipal council, a land use conflict shatt not þe created with agriculturat
operations or other existing land uses in the immediate area of the subject lands. Recent aerial
photography indicates large farm parcels in the area with several non-farm residential lots located
both north and south of the proposed severed lot and the closest barn being located
approximately 175 metres south of the proposed severed lot. lt is considered unlikely that the
proposed severance would have any negative impacts on surrounding farming activities given the
distance to farm buildings and established non-farm residential uses along this stretch of road.
b) only one surplus farm dwetting may be severed pursuant to each corporate farm consolidation.
The applicants are not pursuing any other surplus farm dwelling severances and there are no
other dwellings located on the subject lands.
c) A minimum of one existing farm dwelling within the "Agriculture" designation in the Municipality of
Bayham must be retained by the proponent corporate farm operation, or a registered owner of the
proponent corporate farm operation. Tthe parcel to the west in part Lot 14, Concession 4, to
which the retained lands will be merged contains a dwelling that is owned by the appticants.
d) No more than one severance of a surylus dwetting shalt be altowed from a farm parcet regardless
of changes in boundary or ownership. A residential lot located to the northeast has been severed
from this farm parcel in the past. Zoning indicates that it was created some time ago, however,
the applicant should confirm that this was not created as a residence surplus to their farming ---
operation.
e) The severed tot with the surptus farm dwetting shail:
i) be no larger than is necessaty to support a private sanitary sewage treatment and disposat
system as determined by the appropriate approvat authority, and be seruiced by a potable
water supply' The proposed severed lot is larger than the area required to accommodate
private services and includes several buildings associated with the farming operation as well
as some lands in cultivation' The proposed severed area should be reduced. -/
¡¡) meet the provisions of the MDS 1. There are no livestock buildings or buildings capable of
housing rivestock within 300 metres of the subject rands.
i¡i) be rezoned in a Rurat Residentìat (RR) zone in the Zoning By-law of the Municipality ofBayham' The subject lands as shown would comply with all of the regulations of the RR
Zone:
f) The severed tot with the surptus farm dwetting may:
i) include accessoty buitdings and structures if in the opinion of Municipat councit a land use
conflict will not be created, where the properfy has been rezoned to prohibit the keeping of
livestock' The proposed lot íncludes a garage, shed, barn, and five bulk tobacco kilns. As
Staff Report D2009-06 regarding Rimnyak Severance applicatio...
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previously noted the inclusion of these buildings has resurted in a large area proposed to besevered' presumably to make the severed lot more marketable. lt is our opinion that theshed' barn' and tobacco kilns should be located on the retained lands to avoid any potentialfuture land use conflicts associated with their use.
9) All parcets of property constituting the retained agricutturat tands shatt:
i) comprise a totat minimum area of 20.0 hectares (50 acres) in the same name and titte. Theproposed retained farm parcel, once merged with the abutting westerly lands will exceed 20hectares.
¡i) meet the provisions of the Agricutturat (A1) Zone regulations of the Zoning ByJaw of theMunicipality of Bayham' The proposed retained lands would not meet the minimum lot areaouilined above.
iii) be rezoned to prohibit the placement, development, or estabtishment of any additional type orform of residential dwetting units thereon, regardless of changes in propefty boundary orownership' The proposed retained lands shall be rezoned to the speciat Agricultural (A2)Zone, which prohibits new residential dwellings.
4) Based on the above comments we do not object to this consent to sever lands for a residence surplusto a farming operation based on the following conditions:
' llfi.*i. retained lands be merged on title with the adjacent tands owned by the
o That the severed lands be rezoned Rural Residential (RR) and the retained lands berezoned specíal Agricultural (A2) to p.r,i¡ii ;* ;å;il".riat dweilings.
r\l)J t)rLl/t/-l
IBI GROUP
Derek Dudek, MClp, Rpp
Consulting planner to the Municipality of Bayham
J:\3404\455 Rimnyak\plMrimnyak2O0g{.1 {7.doc\2OOSOl {Bu)D
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Page 134 of 287
CORPORATION OF THE MUNICIPALITY OF'BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Underhill Severance E86/08 - Lot addition
DATE: January 9,2009
FILE: D10.08 Underhill
NUMBERz D2009-07
Purpose
To consider Consent Application E86/08 (Jammie Underhill Farms Ltd.) to sever for a lot addition.
Background
A consent application has been received from the Elgin County Land Division Committee submitted by
Jammie Underhill Farms Ltd. proposing to sever a parcel 3.Zhectares (7.9 acres) containing 80 existing
seasonal camp sites and add it to the abutting Otter's Edge Mobile Home Park property. The subject
lands are located in Concession2Partlat 12, west side Plank Road, north of Glen Erie Line. The
subject land is designated "Agriculture" with "Hazard Lands" in the Official Plan and zoned Special
Agriculture (42) in the Zoning By-law No.2456-2003. The mobile home park lands are designated
"Rural - Mobile Home Park" with"Hazard Lands" in the Official Plan and zoned Agriculture (Al) and
site-specific Mobile Home (MH-l) limited to maximum lot area of 2.4 hectares (6.2 acres).
Mr. Underhill purchased the subject lands in2004 and the Otter's Edge Estates Mobile Home Park in
2006. It was realized that the seasonal campground area, established sometime in 1965 by Alphonse
and Mary Laemers, is located on his abutting farm parcel. He wishes to sever this area from the farm
and add it to the mobile home park property to clear up the propertyboundaries and correct the zoning
of the lands.
The application was originally scheduled to be heard December 17,2008 and deferred at the
municipality's request. The Land Division Committee has re-scheduled this application for
consideration on February 4,2009.
Staff Comments
As the planner's memo states, our Official Plan permits consents if the lands subject to the consent
conform to the Official Plan and theZonrngByJaw. A seasonal campground is not apermitted use in
the Agriculture and Mobile Home Park Official Plan andZorungbyJaw designations. An Official Plan
amendment and Rezoning would be required to proceed with this severance.
More specific details regarding the water servicing and septic facilities are required. The Long Point
Region Conservation Authority may be concerned with the location in the "Hazard Lands" designation
and the close proximity to the Big Otter. The Land Division Committee circulated the consent
application to the LPRCA but their comments are not available at this time. Staff would recommend a
Site Plan Agreement to ascertain the exact campsite layout, road pattem, water and septic servicing.
This information will be valuable to Emergency Services as well.
Based on the planner's comments and those from staff, the recommended conditions of severance
would include an Official Plan amendment,ZoningBy-law amendment and Site Plan Agreement.
2
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Staff Report D2009-07 J Underhill Farms Ltd.
Attachments
1. Consent application E86/08
2. IBI Memo dated November 26, 2008
3. Otter's Edge Campground information dated received Dec 72,2008
RECOMMENDATION
Page2
*TIIAT Staff Report D2009-07 be received;
AND TIIAT Council recommends to the Etgin County Land Division Committee that severance
appHcation 886/08, submitted by Jammie Underhill Farms Ltd., be approved subject to:
1.
)
3.
4.
5.
6.
Official Plan amendment
Tnntng By-law amendment
Site Plan Control agreement
copy of the final survey submitted to the municipality
Letter of Undertaking confirming that the severed lands will merge with property owned by
Otter's Edge Estates Ltd. identified as assessment roll # 34-01-000-001-09500
apportionment of assessment for drainage as per th'e Draínøge Act requirements."
Underhill, Planning Coordinator/Deputy Clerk
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COUNTY OF ELGIN
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5B 5V1
PHoNE (519) 031.1400
FAX (sl9) 633-7661
App'rcAroN FoR"o^{çg*F "t8 o /08
ãþprovalauthority ELGIN COUNTY LAND DIVISION COMMITTEE
Janrnie UrÌderhíIl Far¡ns Ltd.
R- R- * I pôr{- Rrrì,.m]] - clnl-¡rin- Nn,T ]TO
TelePhone Number sL9-874-L232
Name of owneds solicitor or authorized agent Bnr.rê Tf- Farnell l
Address ]?a .Itall-n+ s+raet eact, ååzJ¡¡er Cy¡Ëax'jO, NSH lJÉ
TelephoneNumber 5L9-773-922L
Please specify to whom all communications should be sent:
Owners ( )Solicitor ( x)Agent ( )
3. (a) Type and purpose ofproposed transaction: (check appropriate space)
Transfer:
x
N0\J 1 3 ?008
2. NameofOwner
Address
creation of a new lot
addition to a lot
easement
other purpose
Other: charge
' lease
(c)
4. (a)
correction of title
(b) Name of person(s), if known, to whom land or interest in land is to be transferred, leased or
charged:
Otterrs Edge Estates Ltd.
lf a lot addition, identify the lands to which the parcel will be added:
Ht LT 12 & 13 CCIN 2 BAYtilM 4899 P1a¡ik Rd. 28 site nnhile hr¡np park
Location of land:
Municioalitv of Bayham Concession No.
ra r"" .r-t ù
Name of Street Street
Yes ( ) t to 1" ¡ lf Yes, describe the easement or covenant and its effect:
Existing gt" l'fobil-e Ho¡re.Park Proposed gsg l'fobile Hone Park
Number and use of buildings and structures (both existing and proposed) on the land to be
severed:
80 seasonal canç: sites existing- no new buildjngs or strusbr¡res Proposed
6. Description
"f )W).Æ"{Åobe retained: Øccy1ffl"ää.ilÊl: in wtetrþþt
;;:"¿,¿ffiÆk :,',.[:'YWi'ì i'E' ;i " I il" v E*,"" (ã /*,
Exísting gss faJ'mland Proposed Use --farmland
Number and use of buildings and structures on the land to be retained:
Vacant Fa:mland
5. Descriptí red: (AcsgLer|A?girry?:8il Metric)
^Fron Depth rryr Area J'z m
Plan No.
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-2-
7. Number of new lots proposed (not including retained lots)None
8. Type ofaccess for proposed and retained lot (check appropriate space)
TYPE
Provincial Highway
Municipal road, maintained all year
Municipal road, seasonally maintained
Other public road
Right Of Way
Water access
PROPOSED LOT
()
(*)
()
()
()
()
lf proposed access is by water, what boat docking and parking facilities are available on the
mainland? (specify)
L What type of water supply is proposed: (check appropriate space)
TYPE
Publicly owned and operated piped water system
Privately owned and operated individuaf well
Privately owned and operated communal well
Lake or other water body
Other means (specify)
PROPOSED LOT
(*)
()
()
()
RETAINED LOT
(" )
()
()
()
RETAINED LOT
()
(x)
()
()
10.What type of sewage disposal is proposed: (check appropriate space)
wPE PROPqSEp LOT
Publicly owned and operated sanitary sewagesystem ( )
Privately owned and operated individual septictank (" )
Privately owned and operated communal septic
system
Privy
Other means (specify)
When wíllwater supply and sewage disposal services be available?
.A.]-l Crrrre¡rflw arnì'l :h] a
()
()
11.
'12. What is the Existing Official Plan designation(s), if any, of the subject land?
Ëhzard ìen¿lq-er¡l-ø]¡rìfi¡¡+ia¡ Dre¡'r- (Mil l4obile Holte Park
13.What is the Zoníng, if any, of the subject land?
l"lcbile IICIIÞ Par.k - t (¡4r-1) & Agricultural AI
Has the subject land ever been the subject of an application for approval of a Plan of
SubdivisionoraConsentunderthePlanningAct? Yes ( ) No (x) Unknown ( )
lf Yes, and known, provide the application file number and the decision made on the application
15. lf this application is a re-submission of a previous consent application, describe how it has been
changed from the original application
16. (a) Has the owner previously severed any land from this holding?
Yes (X) Q',{t ^' tk-11?{No( )
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-3-
(b) lf the answer to (a) is Yes, please indicate prev'ous severances on the required sketch and
supply the following information for each lot severed:
Gfantee's name llichelle Maclean
Relationship (if any)to owner
Use of parcel Residerrfi a l
Date parcel created Et3/05 ¡aay 2005
17. ls the owner, solicitor, or agent applying for additional consents on this holding simultaneously
with this application, or considering applyíng for additional consents in the future?
Yes ()No (x)
18. ls the subject land currently the subject of a proposed official plan or official plan amendment
that has been submitted to the Minister for approval?
Yes ()No (x)
lf Yes, and known, specify the Ministry file number and status of the application
19. ls the subject land currently the subject of an application for a zoning byJaw amend.ment,
Ministefs zoning order amendment, minor variance, or approval of a plan of subdivision?
Yes ( ) No 0()
lf Yes, and known, specify the appropriate file number and status of the application
20. ls the application consistent with policy statements issued under subsection 3(1) of the Planning
Act?
Yes (x) No ( )
21. ls the subject land within an area designated under any províncial plan or plans?
Yes ( ) No (x)
lf yes, does the application conform to or conflict with the applicable provincial plan or plans
22. SKETCH:
The application shall be accompanied by a sketch showing the following:
- the boundaries and dimensions of the subject land, the part that is to be severed and the
part that is to be retained;
- the boundaries and dimensions of any land owned by the owner of the subject land and
that abuts the subject land;
- the distance between the subject land and the nearest township lot line or landmark, such
as a railway crossing or bridge;
- the location of all land previously severed from the parcel originally acquired by the current
owner of the subject land;
- the approximate location of all natural and artificial features on the subject land and
adjacent lands that in the opinion of the applicant may affect the application, such as
buildings, raílways, roads, watercourses, draínage ditches, river or stream banks,
wetlands, wooded areas, well and septic tanks;
- the existíng use(s) on adjacent lands;
- the location, width and name of any roads within or abuttíng the subject land, indicating
whether it is an unopened road allowance, a public travelled road, a private road or a right
ofway;
- if access to the subject land is by water only, the location of the parking and boat docking
facilities to be used;
- the location and nature of any easement affecting the subject land.
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-4-
29. The Owner/ApplicanflAgent hereby authorizes Land Division Committee members and the
Corporation of the County of Elgin statf tó enæionto the subject property for the purpose of
Site inspections with respect to this application'
24. TheApplicanvowner/Agent here re of the information contained in this
Apptication pursuant tı Section r 63, S.O. 1989, being an Act to provide
for Freedom of lnformation and Privacy in Municipalities and Local
Boards.
Dated at the
AFFIDAVIT OR SWORN DECI.ARATION
_ of avl¡rer
of the l,hinicipal-iÈy
in the CountY of Erqj¡'-
lAiVe
of Bayhan
Janmie tlnderhi 11
solemnly declare that allthe information contained in this application is true, and lA/Ve make-this
solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and
effect as if made under oath and by virtue of the cANADA EVIDENCE ACT.
DECLARED before me at the
Tbfr,rt of Avlær
in the
tnis /ik day of
Signature
A Commissioner, etc.
lf this applicatíon is signed by an agent or solicitor on behalf of an applicant(s), the owner's
authorization must accompaíry theãpplication. lf the applicant is a corporation acting without agent
or solicitor, the application muit be signed by an officer of the corporation and the seal, if any, must
be affixed.
It is required that one copy of this application be filed, togetherwith one copy of the sketch described,
with the responsible person, accompanied by a fee of -
$750.00 ín cash or by cheque made payable to TREASURER, COUNTY OF ELGIN
An addÌtionalfee of $250.00 will be charged for affixing the consent stamp.
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APPENDIX "A'
The Goung of Elgin Land Division Committee requires that, in addition to the "Application for Consent', the
following information be completed for all applications:
1. Are there any barns located within 300 metres of the subject of this application?Yes() No(/)
lf the answer is 'YES' are these barns:i) Now used for livestock? Yes ( ) No ( )iD Capable of being used for livestock? Yes ( ) No ( )
NOTE: lf you answered ,,YES" to #1. PLEASE COMPLETE THE DATA SHEET BELOW
TO BE COMPLETED
BYAPPLICANT
AGRICULTURAL CODE OF PRACTICE FORMULA ONE DATA SHEET TO
CALCULATE THE MTNIMUM DISTANCE SEPARATION REQUIREMENTS
FOR NON-FARM USES ESTABLISHING OR EXPANDING IN GLOSE
PROXIMITY TO EXISTING LIVESTOCK BUILDINGS
ln order to calculate the minimum distance separation, the following information is required for each livestock
facility within 300 metres of the proposed severance and located on a separate lot:
NAME TELEPHONE
TOWNSHIP LOT coNc.
T|L|-ABLE HECTARES (where livestock facility located)
Type of Lívestock Maximum Housing Capacity
Number per Year
Manure System Housing System
check type
DAIRY
0 Cows
0 Heifers
0 Calves
Tie
Stall
Free
Stall
Loose
0 750-1100 tb.
Open l-c
& Bam
Total
Confine-
ment
SWINE0 Sows0 Boars0 Weanlings0 Feeders
POULTRY0 Laying Hens0 Breeder Flock0 Pullets0 Chicken Broilers0 Turkey Broilers0 Turkey Hens0 Turkey Toms0 Roasters
MINK - Famaloc
Caged On Floor
I{ôFISFS
Sl{trtrÞ-ÞamcLFrrroc
RÄFIFIIT-q
VEAI CAI VFS
NTHtrFI
¡rl
^t\ll
tÞE eTflÞ
^
r1tr.
DRY
SEMI-SOLID
LIOUID
Open Pile
Open Pile
Covered Tank
Covered Pile
Storage with Buck Walls
Open Earth Sided Pit
Above Ground Uncovered Tank
Below Ground Uncovered Tank
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AUTHORIZATION
(Please see note below)
To: Secretary-Treasurer
Land Division Committee
Corporation of the County of Elgin
Description and Location of Subject Lands:
PT LT 12 @iT 2 MTJNICIPAI,IIY OF BACIüM
lM/e, the undersígned, being the registered owner(s) of the above lands hereby authorize
Bruce ü1. Farnell of tåe frx^¡n of AyfnÞr to:
(Agents City/Town of Residence)(Agents Name/Names)
(1) make an application on my behalf to the County of Elgin Land Division Committee;
(2) appear on my behalf at any hearing(s) of the application; and
(3) provide any information or material required by the Land Division Gommittee relevant to the
application.
Please Print Names in Block Letters Below Signatures
Dated at the Tq'/n
20 08
Signature of Witness Signature of Owner
Signature of Witness Signature of Owner
NOTE: This form is only to be used for applications, which are to be signed by someone other than
the owner(s)
of av]¡rer
Staff Report D2009-07 regarding Underhill Severance applicat...
Page 142 of 287
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Staff Report D2009-07 regarding Underhill Severance applicat...
Page 143 of 287
MEMO
To: Municipality of Bayham
From: Derek Dudek, MCIP, RPP
cc:
Date:
Steno:
File No:
November 26,2008
dd
3404-450
1.
Subject Underhìll - Proposed Consent (Pañ Lot 72, Concession 2) for Addition to Neighbouring Lot
We have completed our review of the consent application submitted on behalf of Jammie Underhill
Farms Ltd. in support of his proposal to sever a 3.2 hectare (8 acre) portion of land and convey it to
neighbouring parcel of land that currently measures 4.9 hectares (12.1 acres) in area. The
proposed severed lands are currently used for 80 seasonal camp sites. The lands to which they
would be conveyed are used for a 28 unit mobile home park, and likely other uses which have not
been identified in the consent application. The proposed severed lands are located in Part Lol12,
Concession 2, and the lands to which they would be conveyed are located in Part Lot 13,
Concession 2, on the west side of Plank Road, north of Glen Erie Line.
The subject lands are designated'Agriculture" with'Hazard Lands' in the Official Plan and zoned
Special Agricultural (42). The parcel with the 28 unit mobile home park has a 'Rural - Mobile
Home Park" land use designation and is zoned site-specific Mobile Home Park (MH-1) Zone. The
site-specific zoning regulations permit a maximum lot area for the mobile home park of 2.5
hectares. This parcel of land also includes an area north of the mobile home park and adjacent to
the Big Otter Creek that is zoned Agricultural (A1). The uses on this Al zoned parcel are not
confirmed, but based on past aerial photography appear to have been used for some type of
campground/seasonal travel trailer park as well.
Generally, the subject lands are characterized as low-lying areas adjacent to the Big Otter Creek
that are used for both the seasonal campground and agricultural uses which make up the
remainder of the property to the south and west. There are no permanent residential dwellings
located on the property, as the farm dwelling was previously severed as a surplus farm dwelling.
The proposed severed parcel may include some actively farmed agricultural lands beyond those
which are currently used for the seasonal campground purposes.
It is our understanding based on discussions with Staff, that there may be outstanding concerns
related to the use and servicing of the lands that are used for the seasonal campgrounds. There
2.
3.
4.
Staff Report D2009-07 regarding Underhill Severance applicat...
Page 144 of 287
Municipality of Bayùam November 26, 2008
appear to be separately zoned areas used for seasonal campground purposes. One being the
lands proposed to be severed, zoned 42, and the other being the lands zoned A1 directly north of
the MH-1 Zone. lt is unknown if the campground was established illegally or is a legal non-
conforming use predating the Official Plan and Zoning ByJaw regime. There may also mobile
homes that are used on a year round basis, which would not be permitted in a seasonal
campground and contravenes the area of the MH-1 Zone that provides a maximum area for the
mobile home park at this location. Staff have also identified possible servicing issues andior
unknowns which may contravene the servicing policies for both mobile home parks and seasonal
traveltrailer parks, campgrounds found in the Official Plan,
Section 8.7.3 of the Official Plan states that consents shall only be granted if the lands subject to
consent are in conformity with the Official Plan and provisions of the Zoning Bylaw. The applicant
must provide additional details relating to servicing, legal land use, and any proposed
developments. ln addition, the Long Point Region Conservation Authority should be circulated on
any proposed development applications associated with these lands given the underlying "Hazard
Lands" designation that is applicable to all of the severed, retained, and adjacent lands in this
general vicinity.
Based on the above analysis, this application is premature. We strongly recommend the
Municipality ask the Elgin Land Division Committee to defer this application until all development
matters are resolved. An Official Plan amendment, Zoning ByJaw ãmendment and site plan control
are required as part of this severance proposal.
-2-
7¿t'tl
IBIGROUP
Derek Dudek, MCIP, RPP
Consulting Planner to the
Municipality of Bayham
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Page 145 of 287
F ¡r
8..
4.j'llf
liiiüiilfF.qillf f . ,
Otter's Edge Estates has two components which would include 28
year round residential sites and 80 seasonal camping sites which are active
from the 2"d weekend in May until the 2nd weekéndin October.
The seasonal campground area is located down the hill along the Big
Otter which is gated off from the residential area in the off season. The
seasonal section is all hooked up to municipal water and uses Hydro One for
15 and 30 amp services to the trailers. The trailers all have there own
holding tanks and there is one permanent washroom which also has a
registered weeping bed.
The residential area all uses Hydro One, Municipal water and have
registered weeping beds.
The purpose of this boundary adjustment is to clear up all boundaries
as when we purchased Otters Edge this was not laid out properly. The
campground ran onto our adjoining farm. This would make it easier for a
possible future sale and for the breakdown of zoned land to be correct within
the Municipality.
We have no future plans of expanding the park however we would
like the zoningto be corrected as a section of the seasonal campground is
currently in an agricultural zone. This was the case when we purchased the
farm and trailer park as well.
Thanks So Much.
Jammie Underhill
Staff Report D2009-07 regarding Underhill Severance applicat...
Page 146 of 287
SrnrnnnnNr
Rn: Pmr Lor 12& 13, Conc. 2, BlYnnm
Ror,r, #34 01 000 001 09500 (run "Pnornnl")
I, Alphonse Laemers, of the Town of Aylmer, state that:
1. I was the owner of the above described land, together with my wife, Mary Laemers, from
August 15,1962, until May 7,1987, when I sold it to Paul and Maureen Durst.
2. During the time I owned the Property, I established a camp ground on part of the Property.
My wife and I also lived in a house on the Property and we farmed part of it.
3. I rented camp sites on the river flats to people who kept their trailers on the sites during the
surnmer months or for shorter periods of time. I opened and closed the park on the same
schedule as the Provincial Park in Port Burwell.
4. I sold the Property to Durst. Initially the sites were serviced by water from two wells, one
on the river flats and the other on the higher ground by the highway. The water was piped
to each site. When the municipality installed a piped water supply along the road, I
discontinued using the well, and hooked the water system to the municipal supply.
5. A common washroom facility was available for use by the campers.
6. Over the time I owned the Property the number of sites in use increased.
Dersothis / / dayofDecember,2008.
Staff Report D2009-07 regarding Underhill Severance applicat...
Page 147 of 287
Province of Ontario
County of Lambton
' rlt '
STATUTORY DECLARATION
) In the matter of the lands being part of Lots
) t2 &,13, Concession 2, Municipality of
) Bayham, (Geographic Township of Bayham)
) County of Elgin
WE' Paul William Durst & Maureen Gloria Durst, of the Township of St. Clair, County of
Lambton, do hereby solemnly declare:
1. We bought this property in 1988 and were the owners of it until we sold it in 1994.
2, From October 1994 to the present time, we have held a mortgage on the propefy and we
have always been aware of the use of the property.
3. The present use of the properly is as a mobile home park and a seasonal travel trailer
campsite and the use has not changed since 1988 to the present.
4. There are about 45 seasonal travel trailer sites located on the lower part of the property on
the river which are rented to customers on a seasonal basis.
5. When we bought the property in 1988, the lower part was then being used for seasonal
travel trailer sites and from our observ from information received
from the previous otryner, it was do believe that the use of
ites since 1965 and hadthe lower part of the
continued for about
SWORN before me atthe
Town of Petrolia I
in the County of Lambton
this 26th day of January
2006
,.2
X-àrunzo ,G-,t
A Commissioner, etc.
Staff Report D2009-07 regarding Underhill Severance applicat...
Page 148 of 287
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Staff Report D2009-07 regarding Underhill Severance applicat...
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Staff Report D2009-07 regarding Underhill Severance applicat...
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Staff Report D2009-07 regarding Underhill Severance applicat...
Page 151 of 287
Page 152 of 287
Municipality of Bayham
Building Permits
For The Month of Dec 2008 File: PlO
PfÐ
Jan-02-2008
No.Date Roll #Permit
Ilolder
Property Description Building
Tvoe
Value Permit
Fee
Septic /Sewer
Fee
t47 8-Dec 0-004-23104 'Waeler. Jacob 8347 Sandytown Road one storev house w/attached saraee I 728so ft 100.000 945.0(175.0(
148 9-Dec 0-003-08 1 I 0 Patten, Andrew 57265 Jackson Line install woodbumins stove in existins shop 1.000 75.0(
t49 l1-Dec 0-004-09s50 Dalm Constn¡ction Ltd 56170 Heritaee Line rne storev detached oool house 203so ft 20.000 105.0(
150 11-Dec 0-006-05810 3ork. Geoffrev I 1259 Plank Road f,ne storey addition to rear ofhouse I 88so ft I1.30(186.0(
151 12-Dec 1-l-195O0split Dvck. Peter 35 Union Street one storey house w/attached saraqe 2364sq ft 140.00(1262.0(175.0(
December-08 272300 2.573.00 350.0(
2OO8 YEARTO DA,TE 8.671.492 76.992.00 9375.0(
December-07 1s.80(270-00 0.00
¿OO7 YEARTO DATE 6.218.091 s9.10s.00 9225.0(
sMt/2/2009
excel\monthly\buildper
Prepared by:
Building permit report for the month ending December 2008. ...
Page 153 of 287
Page 154 of 287
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: Jan.15,2009
FROM: P. Groeneveld, Fire Chief/CEMC FILE: p16
SUBJECT: Emergency Management Program Annual Report NUMBER: p2009-001
Purpose
Provide council with an update of the municipality's Emergency Management program
activities in 2008.
Background
Forward
Emergency Planning is an essential component for the Municipality's preparedness in
responding to a significant emergency or disaster in the community. -
The Public Awareness and Education component of the program provides information to
residents to assist them in preparing for and becoming resilient to potential disasters or
emergencies.
The Emergency Management and civil protection Act requires, at a minimum,
communities to develop an Emergency Management Program that meets the Essential
Level components.
Municipalities must conduct public education and awareness activities, an annual exercise,
an annual review of the program and staff training to be in compliance with the
maintenance requirements of the Essential Level prosram.
Program Compliance
The municipality forwarded their 2008 Statement of Completion, for the Essential Level
program requirements, to EMO on November 25.200g.
Annual Exercise
Completed l|llIay 21,2008.
The 2009 exercise will be held on March 3.2009.
Training
Annual training requirements were met on February 15,200g.
staff will be proposing to conductthe200g training early in the New year.
Staff Report P2009-001 regarding Emergency Management Progra...
Page 155 of 287
Public Awareness
On September 16, 2008 the local EMO Field Representative advised staff the
municipality's emergency management program public a\¡/areness activities complied with
the minimum requirements for the Essential Level Program for 2008.
The Community Emergency Management Program Committee has developed an education
and awareness plan for 2009.
Committee
The CEMPC held its annual meeting on November 24,2008.
The committee reviewed the following and where applicable will provide
recommendations for amendment to Council.
A copy of the meeting minutes is attached.
The CEMPC will be recommending to Council the following:
Recommendation
"THAT Staff Report P2009-001 regarding the Emergency Management Program
Annual Report - 2008 be received for information".
Respectfully submitted,Reviewed by,
Staff Report P2009-001 regarding Emergency Management Progra...
Page 156 of 287
Municipality of Bayham
Emergency Manøgement Program Committee
Minutes
Meeting Date: November 24,2008
Location: Municipal ofÍice, 9344plaÍfr_Road, straffordville
Attendees:
Cliff Evanitski, Chairperson, LPRCA
Kyle Kruger, Administrator
Ed Roloson, Water/'Wastewater Superintendent
Margaret Underhill, Deputy Clerk
Paul Groeneveld, Fire Chief/CEMC
Randy Hildebrandt, Max Underhill Farm Supply Ltd.
Gerry Lemay, Manager of Public W'orks
Regrets:
Lynda Millard, Clerk
Sean Cammaert, Future Transfer Co. lnc.
Ontario Parks Representative
Call to Order: 18:02 hrs.
2007 Minutes
The2007 EMPC meeting minutes were distributed and reviewed. Errors in the content
were brought forward for amendment.
Motioned by Kyle Kruger, Second by Margaret Underhill to accept the minutes as
amended.
Carried.
Discussion Items:
Hazard. / Risk Identification
Members reviewed the municipality's hazardand risk identification chart.
Due to recent erosion and infrastructure failures in 2008 members agreed to amend to the
current hazards and risks as follows:
Staff Report P2009-001 regarding Emergency Management Progra...
Page 157 of 287
Next Steps; CEMC amend Hazard/ Risk Identification Charr.
Critical Infrastructure Review
Members reviewed the municipalþ's Critical Infrastructure chart.
Bayham Community Centre is listed twice.
Next Steps.' CEMC to amend chart by removing duplicate entry.
Emergency Response Plan
CEMC proposed amendments to the Emergency Response Plan to better align the Plan to
the Municipalþ's organizatíonal structure. Members reviewed and approved the proposed
amendments pending changes to CCG and typos.
The proposed revisions were reviewed by the St. Clair EMO Field Officer and endorsed.
Next Steps: CEMC make amendments to the proposed plan as recommended and prepare
report and By-law for Council approval.
Community Partners
LPRCA indicated a staff member will be assigned to participate as a member of the EMPC
Next Steps: LPRCA to advise CEMC.
Training
In 2008 municipal staff attended various training sessions including:
The municipality received sign off from EMO indicating the municipality met the
minimum requirements for the Essential Level Emergency Management Program for 2008.
Next Steps: N/A
Public Education and Awareness
CEMC distributed a list of 2008 Public Education and Awareness activities undertaken bv
the municipality and staff.
Staff Report P2009-001 regarding Emergency Management Progra...
Page 158 of 287
CEMC distributed a2009 Public Education and Awareness Plan to all members for
comment and suggestions.
In September 2008 EMO signed off on the municipality's Public Education and Awareness
Program and confirmed the municipality met the requirements for the Essential Level
Emergency Management Program for 2008.
Next Steps:NlA
Annual Exercise
A joint exercise with the County and other municipalities was conducted on May 21,2008.
CEMC plans to hold 2009 exercise early in the year.
Next Steps: CEMC to organize 2009 exercise.
Extreme Weather Response Protocol
CEMC proposed an extreme weather response plan for the Municipality to provide cooling
and heating stations during extreme cold and hot weather conditions.
Committee members reviewed and endorsed the plan.
Next Steps: CEMC to update ERP Appendices to include plan.
Flood Response Plan - Vienna
The Municipality and LPRCA jointly prepared a flood model and plan for Vienna. The
plan includes areas of concern for response, critical infrastructure and evacuation
considerations should a flood occur in Vienna.
The draft plan requires further mapping to include sewer manholes. In addition, LPRCA
will be finalizingtheir study and will forward to the CEMC upon completion.
Upon finalization of the LPRCA study and Flood Plan, water gauges will be installed on
the bridge(s) in Viennaand areport prepared for Council for approval of the Plan.
Next Steps: LPRCA to forward final report to CEMC. CEMC ftnalize Flood Plan and
prepare report to Council.
Meeting Adjourned: 18:45 hrs.
Staff Report P2009-001 regarding Emergency Management Progra...
Page 159 of 287
Page 160 of 287
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO:
FROM:
SUBJECT: Fire Department Annual Report- 2008 NUMBER: P2009-002
Purpose
Provide Council an overview of Fire Department activities for the fourth quarter and year-end for
2008.
f ire I)epartment
Forward
The Fire Department continues to be progressive in the areas of Protection, Prevention and Public
AwarenessÆducation.
In 2008 the department introduced a number of Operating Guidelines (e.g. Use of Seat Belts,
Operation of Fire Apparatus, Medical Response, etc), awarded tender for replacement of the
Straffordville Station pump apparatus, installed a 10,000 gallon water storage tank on Edison
Drive and consulted with two industrial facilities in the municipality for development of their
emergency response and fire safety plans.
In addition the Department continued developing the expertise of Specialty Team members of
Auto Extrication, High-Angle Rope and Ice/Water Rescue teams. Members attended courses
provided by third party training providers and attended Ontario Fire College endorsed programs.
Development of expertise in these areas allows more effective use of department resources in
specialty protection areas while maintaining an effective training program for other hre protection
services (e.g. suppression, medical response, water supply, etc.).
Firefrghter and Ofhcer training is integral to the long-term success of the Fire Department,
enhances overall expertise and assists in facilitating Department professionalism. Firefighters
continue to show a high level of interest to participate in training initiatives provided outside of
department training sessions (e.g. Auto Extrication, Rope Rescue, Firefighter Survival and Fire
College courses).
Staff continues to provide fire safety inspections upon request, complaint and as a result of hre
cause determination.
The Department has a high level of firefighter professionalism, interest, attendance and
participation. Further, camaraderie, training and working relationships between the stations is
exceptional and promises to continue through 2009.
Mayor & Members of Council
P. Groeneveld. Fire Chief/CEMC
DATE: January 15,2009
FILE: P16
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 161 of 287
Response Activities
The Fire Department responded to thirty-one (31) emergency incidents in the fourth quarter as
compared to 20 in 2007 and36 in2006 for the same period.
In 2008 the Department responded to a total of one hundred nineteen (l 19) emergency incidents
as compared tol l3 in2007 and 130 in2006; slightly above the annual average since 2001
(1 1O/year).
In 2008 Pt. Burwell responded to 55%o and Straffordville 45Yo of alI incidents.
lncidents Attended By Station -
2008
Straffordville
122)" aÐ'"'ái:ï""
Incident Types
Medical incidents represented 7l% (22) of the total responses for the fourth quarter. Patient
symptoms initiating medical responses included "chest pain" (11) and "VSA" (1). Requests for
assistance due to EMS Delay resulted in the department responding to six (6) incidents and one
(1) at the request of EMS.
During the fourth quarter the Department responded to 5 (16%) motor vehicle collisions and 4
(13%) fires. Fire incidents included responses as a result of downed hydro lines (2), a structure
fire and flaring off of a gas well.
Annual 4th Quarter lncident
Volumes
40
35
€so
825'-2 20
Èrsi,oÃ
0
Yearly Incident Volumes
140
120
g 100
580
Ë60
40
20
0
lncidents Attended By Station - 4th
Quarter
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 162 of 287
In 2008 medical incidents represented 58% (69) of all emergency incidents as comparedto 42Yo
in 2007 and 47%o in 2006. Fire responses represented approximately I7%o of incidents as
compared to 27o/o in2007 and26o/o in2006.
4th Quarter Incidents By Type - 2008
M/C (5) other (0) Fire (4)
lncidents By Type - 2008
Other (5)
4o/o
fvMc (25)
21o/o
Port Burwell lncident Types - 2008
MVC (6)
9o/o
Straffordville Inc¡dent Types - 2008
Ft¡e ('12)
' 22o/o
MVC (1e)
35o/o
Other (1)
Economical Impact
Total fire dollar loss for 2008 was approximately $215,000 as compared $370,000 in 2007 and
$114.000 for 2006.
Annual Fire Dollar Loss
1,000,000
800,000
Ë 600,000
Ä 40o,ooo
200,000
0
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 163 of 287
Training
In 2008 the department continued training in accordance with the Ontario Fire College Firefighter
Training Curriculum. All firefighters received the Ontario Fire College Pump Operators Course
provided by internal certihed Instructors. All firefighters will complete practical assessments in
early 2009 and receive Ontario Fire College certificates confirming successful completion of the
course. In addition, several firefighters attended external training courses such as Legislation
Orientation, Fire Prevention and Education, Confined Space Awareness, Water and Ice Rescue,
Firefighter Survival Training and other courses delivered by the Ontario Fire College.
The Department utilizes a train-the-trainer approach for regular training sessions. Specialty Team
members have received training from outside agencies or the Ontario Fire College and provide
this training to members of their respective teams. Team members continue to dedicate one
additional training session per month to maintain their expertise and conduct practical scenarios.
In November the departments Training Committee established a bi-weekly training program and
schedule for 2009.
Public Education and Awareness
The Department provides Public Education and Awareness to the community through
presentations to community groups (e.g. Guides) and displays at various events (e.g. Watermelon
Fest) throughout the year.
In 2008 firefighters conducted Public Education and Awareness activities throughout the
Municipality to groups and at various events such as:
emergency planning.
Fire Safetv Inspections
In 2008 staff conducted three (3) frre safety inspections. All inspections were conducted upon the
request of the property owner.
The Municipality currently conducts Fire Safety Inspections on a complaint, request or post
incident evaluation basis.
In 2008 the municipality collected fire inspection fees totaling $150.
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 164 of 287
Bum Permits
During the fourth quarter staff issued fifteen (15) bum permits. In 2008 a total of 119 permits
were issued as compared to one hundred and onel01 in2007; anlSYo increase.
The Burn Permit system continues to be an effective tool in keeping the number of incidents and
complaints related to open air burning at a minimum.
In 2008 the department responded to six (6) open-air burning incidents as a result of the permit
holder violating conditions of the permit or burning without a permit.
The following chart indicates the number of permits issued by month for the year 2007.
Burn Permits Issued Annually
140
120
g 100
Eeoot60o!tÈ 40
20
0
06 07 08
Year
Firefighter Attendance
In the fourth quarter the average attendance at emergency incidents was 12 firefighters (3'd qtr. -
12.04).In 2008 the average attendance at incidents was 12.12 firefighters as comparedto 12.73 in
2007 and 11.6 in 2006.
During the fourth quarter of 2008 Port Burwell averaged I 1.5 firefighters and Straffordville 16.1
firefighters per training session.
In 2008 the average attendance at department training sessions was 13.8 firefighters as compared
to 14.1 firefighters in2007 and12.45in2006. PortBurwellaveraged 12.45Q007 -12.0;2006-
10.5) and Straffordville ll.4 (2007 - 16.2;2006 - 14.4) firefighters per training session.
During the fourth quarter of 2008 Port Burwell averaged 5.3 and Straffordville 7 .9 firefighters at
apparatus checks.
In 2008 Pt. Burwell averaged 6.5 (2007 - 6.4) firefighters at apparatus checks and Straffordville
averaged 8.5 (2007 - 10.0) firefighters.
30
25
It(¡,
420
9,
815
E
&ro
tÈ
5
0
Burn Permits lssued - 2008
J FMAMJ JASOND
Month
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 165 of 287
Automatic Aid
From October to December the Southwest Oxford Fire Department, Brownsville Station was
dispatched to one incident as part of the Automatic Aid Agreement. The incident was along the
boarder between Southwest Oxford and in the Brownsville Fire Station response area. The
Municipality was not invoiced by Southwest Oxford for this incident
In 2008 Southwest Oxford Fire, Brownsville Station responded to 1 incident under the Automatic
Aid agreement. In 2008 the municipality was invoiced for a total of $300 as compared to $900 in
2007.
Annual Automatic Aid Agreement
lncidents
9
I
7
-6qr-¡¡þÈ
=4=g
2
'l
0
Automatic Aid Fees - Annual
8000
7000
6000
g 5000
I ¿ooooo 3ooo
2000
1 000
0
06 07 08
Year
Mutual Aid
In 2008 the department was not requested to assist another municipality at an emergency incident
as part of the Elgin County Fire Department Mutual Aid System.
During the fourth quarter Straffordville assisted Port Burwell at one structure fire.
In 2008 the stations provided assistance to each other at seven (7) incidents as compared to nine
(9) incidents in 2007 as part of the dual station response protocol or as requested by the primary
station.
Port Burwell assisted Straffordville at two (2) of the seven (7) incidents and Straffordville
assisting Port Burwell at five (5).
Ministry of Transportation
The Department was not dispatched to any incidents on Provincial Highway 3 (Talbot Line) in the
fourth quarter.
In 2008 the department responded to two (2) incidents on provincial Highway 3 (Talbot Line) as
compared to five (5) in 2007.
The Ministry reimburses municipalities for responses on provincial highways. In 2008 the
municipality received $2100 for responses on Highway 3 as compared to $9800 in2007.
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 166 of 287
MTO Fees Recieved - Annual
12000
1 0000
8000
6000
4000
2000
0
Firefi ghter Remuneration
For the period from June - November 2008 the firefighter pay per point value was $10.14 as
compared to $8.65 ($10.00) for the same periodin2}}7.
The pay per point value did not negatively impact the Departments salary and wage allocation for
2008.
Staffing
As of December 31, 2008 the Departments current staffcompliment is 36 frefrghters plus 1
Auxiliary Firefighter.
The Port Burwell station is one firefighter under their complement due to a resignation. Another
firefighter (Captain) has advised he plans to retire at the end of the year.
Annual June - Nov. Pay Per Point $
10.5
l0
g e.5
oìetr
;1 B.s
I
7.5
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 167 of 287
The Fire Chief and members (3) of the Port Burwell station have completed phase one of the
Firehghter interviewprocess. Interviews will be completed in January 2009 with appointment of
members by February 2009.
Recommendation
"THAT Staff Report P2009-002 regarding the Fire Department Annual Report - 2008 be
received for information"
Staff Report P2009-002 regarding Fire Department Annual Repo...
Page 168 of 287
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: P. Groeneveld. Bv-law Enforcement Officer
SUBJECT: By-Law Enforcement Program 2008
Year End Report
DATE: January 15,2009
FILE: P16
NUMBER: P2009-003
Purpose
Provide Council an overview of the By-law Enforcement Program activities for the year
ending December 2008.
Bylaw Activities
Do g Re gistration/Licensing
In 2008 staff registered approximately 1052 dogs for 2008 a ten percent (10%) increase
compared to 2007 . The municipality has licensed an average of 1081 dogs annually since
2005.
As of December 31, 2008, based on2007 records, there is one (1) outstanding dog tag for
2008. The owner was charsed and convicted in November 2008 for failins to renew hislher
dog license.
Annual Dog Regístratíons
1140
1120
1100
1 080
1 060
I 040
1020
1 000
980
anco
E
.9
ctto
É,
Staff Report P2009-003 regarding By-law Enforcement Program ...
Page 169 of 287
In 2008 the Municipality collected approximately $19,595 in dog licence fees as compared to
520,727 in2007 and $19,145 in2006. Since 2006 the municipality has generated revenues of
an average of $ 1 9,670 annually in dog licence fees.
Annual Dog Tag Revenues
21 000
20500
1 8s00
1 8000
2009 Dog Licensing
Since November 1, 2008 staff have processed approximately one hundred seventy-four (174)
dog licenses for 2009. Residents are offered a reduced fee ($5.00 savings) for early payment
of dog licenses until January 3 l't.
Dog Licensing Agent
Since January 1,2008 the Agent sold 168 dog tags during his door-to-door visits to residents.
As of September 30, 2008 a total of 153 tags were sold at the municipal offrce as a result of
the Agents visits. The following chart indicates the number of tags sold annually as a result
of the Agent's visit and the total cost incurred by the municipality for the Agent's services.
2003 2004 2005 2006 2007 2008
Tags Sold By Dog Licence Agent
(February 1"'- March 31"')339 321 250 239 328 168
Tags Sold as a Result of Agent's
visit (Office Purchases)238 168 097 154 94 153
Total Tags Sold By Agent 577 489 347 393 422 321
Dog Licence Agent Fees ($8 / Tag)$4,616 $3,912 82.776 $3,144 $3,376 $2,568
Canine Control
The Municipality requested the Canine Control Agent pick up fifteen (15) dogs from October
to December as compared to eight (8) for the same periodin2}}7.
a 20000
tnã 1e500
=oo 19000
2
Staff Report P2009-003 regarding By-law Enforcement Program ...
Page 170 of 287
Dogs lmpounded Annually
60
50
g-40
o630
b+r 20
10
0
Since January 1, 2008 the Agent has picked up thirly-eight (38) dogs as compared to fift¡
one (51) in2007 and forty-four (44) in2006.
Canine Conhol costs from October to December were $1260 as compared to $2050 in2007
and $2200 in2006 for the same period.
In 2008 themunicþality incuned Canine Control costs of $12,314 as compæed to $9100 in
2007 and $8650 in2006. The signific.ant increase is a result of increased Agent fees in 2008.
Agent fees in 2009 are projected to be similar to 2008, as the Agent fees have not increased
for 2009.
Ganine Control Costs - Third
Quarter
4000
3500
3000
2 2500I zooot rsoo
1000
500
0
Annual Canine GontrolAgent Costs
14000
12000
1 0000
Ë sooo
E 6000
4000
2000
0
During the fourth quarter of 2008 the Dog Control Agent ananged adoption for four (4) dogs
and owners claimed eight (8) of the dogs impounded.
Since January 1, 2008 the Canine Control Agent was able to arrange adoption for eleven (11)
dogs and owners claimed twenty (20) of the dogs impounded.
Staff Report P2009-003 regarding By-law Enforcement Program ...
Page 171 of 287
The following charts indicate the percentage of dogs adopted, redeemed by the owner or
euthanized in accordance with the dog control by-law for dogs impounded in2007 and 2008.
Dogs Adopted/Claimed - 2007 Dogs Adopted/Claimed - 2008
Other
18o/o
Claimed
53Yo
u,
'ı
Èoo
o
:lÈ
tt,
G
oo
180
175
170
165
160
155
150
145
Dog Control issues accounted for approximately 46% (12) of all complaints in the fourth
quarter of 2008 (see chart below) as comparedto 48yo for the same periodin2007.
4
Claimed
55%
Enforcement
From October to December 2008 the Municipality received approximately twenty-six (26)
complaints pertaining to various Municipal By-laws.
In 2008 approximately one hundred fifty-nine (159) complaints were received and
investigated by By-law Enforcement staff as compared to one hundred seventy-six (178) in
2007; a ten percent (10%) decrease.
By-Law Complaints/Month - 2008 By-Law Complaints - Annual
30
¿c
20
15
10
0
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Page 172 of 287
By-Law lnquires - 4th Qtr. 2008
Yard Mtc
(1 0)
8%
Pty. Stds (1)_.
0%
Parking (2)
23o/o
In 2008 dog control complaints accounted for approximately 47% (751159) of all By-law
complaints as comparedto 47Yo (83/178) in2007.
By-Law Complaints - 2008
Other (24)
15o/o
Yard Mtc. (27)
17o/o
Pty. stds (12)
8o/o
Dog (75)' 47o/o
/
a
Parking (1 1)
7%
I
Garbage (10)
60/o
By-law staff continues to contact owners in violation of a by-law, educate them of their
responsibilities and apply appropriate enforcement action pursuant to the related by-law.
Staff continues to monitor progress on compliance with "Notices of Violation" and "Notices
of Non-Compliance" issued under the Property Standards and Yard Maintenance By-laws
respectively.
Staff exercised the municipality's authority under the Property Standards By-law to rectifi a
safety concern at one property. Costs incurred by the municipality were applied to the
property's tax assessment.
5
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Court Proceedings
In 2008 staff issued a number of charges upon individuals violating the Dog Control By-law.
Charges were initiated as a result of dogs running atlarge, failing to comply with a
dangerous dog order and fail to renew dog licence for current year.
In addition charges were issued to one resident for violating the Setting of Fires By-law and
another resident for violating the municipality's ZoningBy-law.
To date all charges have been before the courts with the following outcomes:
Total fines issued by the courts related to the above charges were approximately $1,670.00.
In 2008 the Municipality incurred approximately $8456.17 for legal representation related to
the above charges. Legal fees are for representation for charges issued in2007 and 2008.
Livestock Valuation
In the fourth quarter of 2008 the Municipality's Livestock Valuer received one inquiry
regarding livestock valuation related to coyotes killing livestock. The owner did not pursue
compensation from the municipality.
Recommendation
TTIIAT Staff Report 2009-003 regarding the By-law Enforcement Program Annual
Report for 2008 be received for information".
6
Respectfu lly submitted,
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TO:Mayor & Members of Council DATE: January 15,2009
FILE: P16
NUMBER: P2009-005
FROM: P. Groeneveld, Fire ChieflCEMC
S UBJE CT : Emergency Response Pro gram Amendments
Purpose
Council to enact By-law #2009-001 to replace By-law #2006-113 being a By-law
establishing an Emergency Management Program and Emergency Response Plan for the
Municipality.
Background
The Emergency Management and Civil Protection Act requires every municipality to
develop and implement an emergency management program and by By-law adopt such
program.
Every municipality is required to develop an emergency plan for the provision of necessary
services during an emergency and the procedures for employees of the municipality and
other persons to respond to the emergency and adopt the emergency plan by By-law.
Every municipality shall establish a committee or designate employees responsible for
reviewing the emergency plan.
The Municipality established an Emergency Management Program Committee (EMPC)
consisting of municipal staff and members of the community. This Committee is delegated
to review the municipality's emergency response plan, and critical infrastructure and
hazar dl nsk as s es sments.
On November 24,2008 the Emergency Management Program Committee (EMPC) held its
annual meeting and reviewed the municipality's emergency response plan, critical
infrastructure andhazard/risk assessments. Minutes of the meeting are attached for
Councils perusal.
Bayham Emergency Response Plan
The EMPC reviewed the emergency response plan and proposes amendments to the plan to
more align staff responsibilities outlined in the plan to reflect the current municipal
or ganizational structure.
Staff Report P2009-005 Emergency Response Program Amendments...
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ln addition, the Community Control Group membership consists of members of the
municipal organizational structure with provisions to include any other agency or group
deemed necessary to assist with responding to an emergoncy.
Staff forwarded the proposed plan to the municipality's Emergency Management Ontario
Field Officer for comment. The Field Officer endorsed the proposed plan as meeting the
requirements of the Emergency Management and civil Protectíon Act.
Staff Comments
When municipality's first undertook steps to implement an emergencymanagement
program theywere provided guidelines from EMO for development of emergencyresponse
plans. The guidelines were generic to all municipalities and content was geared towards
larger municipality with all services under its control.
The original Bayham emergency response plan contained staff positions that are non-
existent within the municipal organizational structure.
The proposed emergency response plan will align municþal resources with the actual
emergency response plan procedures.
Ontions
1. Enact proposed ByJaw 2009-001 to replace ByJaw 2006-113.
2. No Action
3. Instruct staff to continue using the existing Emergency Response Plan prescribed
under By-law 2006-113 Schedule "4".
Recommendation
*THAT staff Report P2009-005 regarding the Emergency Response Program
Amendments be received for information"
AND TIIAT Council enacts By-law 2009-001.,
Respectfully submitted, Reviewed by,Reviewed by,
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Municipality of Bayham
Emergency Management Program Gommittee
Minutes
Meeting Date: November 24,2008
Location: Municipal Office, 9344 Plank Road, Straffordville
Attendees:
Cliff Evanitski, Chairperson, LPRCA
Kyle Kruger, Administrator
Ed Roloson, WaterMastewater Superintendent
Margaret Underhill, Deputy Clerk
Paul Groeneveld, Fire Chief/CEMC
Randy Hildebrandt, Max Underhill Farm Supply Ltd.
Gerry Lemay, Manager of Public Works
Regrets:
Lynda Millard, Clerk
Sean Cammaert, Future Transfer Co. Inc.
Ontario Parks Representative
Gall to Order: 18:02 hrs.
2007 Minutes
The 2007 EMPC meeting minutes were distributed and reviewed. Errors in the
content were brought forward for amendment.
Motioned by Kyle Kruger, Second by Margaret Underhill to accept the minutes as
amended.
Carried.
Discussion ltems:
Hazard / Risk ldentification
Members reviewed the municipality's hazard and risk identifícation chart.
Due to recent erosion and infrastructure failures in 2008 members agreed to
amend to the current hazards and risks as follows:
to9
10
Nexf Sfeps: CEMC amend Hazard / Risk ldentification Chañ.
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Municipality of Bayham
Emergency Management Program Committee
Minutes
Critical lnfrastructure Review
Members reviewed the municipality's Critical Infrastructure chart.
Bayham Community Centre is listed twice.
Nexf Sfeps; CEMC to amend chart by removing duplicate entry.
Emergency Response Plan
CEMC proposed amendments to the Emergency Response Plan to better align
the Plan to the Municipality's organizational structure. Members reviewed and
approved the proposed amendments pending changes to CCG and typos.
The proposed revisions were reviewed by the St. Clair EMO Field Officer and
endorsed.
Nexf Sfeps; CEMC make amendments to the proposed plan as recommended
and prepare report and By-law for Council approval.
Community Partners
LPRCA indicated a staff member will be assigned to participate as a member of
the EMPC
Next Steps: LPRCA to advise CEMC.
Traininq
ln 2008 municipal staff attended various training sessions including:
The municipality received sign off from EMO indicating the municipality met the
minimum requirements for the Essential Level Emergency Management Program
for 2008.
Nexf Sfeps: N/A
Public Education and Awareness
CEMC distributed a list of 2008 Public Education and Awareness activities
undertaken by the municipality and staff.
2
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Municipality of Bayham
Emergency Management Program Gommittee
Minutes
CEMC distributed a 2009 Public Education and Awareness Plan to all members
for comment and suggestions.
ln September 2008 EMO signed off on the municipality's Public Education and
Awareness Program and confirmed the municipality met the requirements for the
Essential Level Emergency Management Program for 2008.
Nexf Sfeps: N/A
Annual Exercise
A joint exercise with the County and other municipalities was conducted on May
21,2009.
CEMC plans to hold 2009 exercise early in the year.
Nexf Sfeps: CEMC to organize 2009 exercise.
Extreme Weather Response Protocol
CEMC proposed an extreme weather response plan for the Municipality to
provide cooling and heating stations during extreme cold and hot weather
conditions.
Committee members reviewed and endorsed the plan.
Nexf Sfeps: CEMC to update ERP Appendices to include plan.
Flood Response Plan - Vienna
The Municipality and LPRCA jointly prepared a flood model and plan for Vienna.
The plan includes areas of concern for response, critical infrastructure and
evacuation considerations should a flood occur in Vienna.
The draft plan requires further mapping to include sewer manholes. ln addition,
LPRCA will be finalizing their study and wilf forward to the CEMC upon
completion.
Upon finalization of the LPRCA study and Flood Plan, water gauges will be
installed on the bridge(s) in Vienna and a report prepared for Council for approval
of the Plan.
Nexf Sfeps: LPRCA to foruard final report to CEMC. CEMC finalize Flood Plan
and prepare report to Council.
Meeting Adjourned: 18:45 hrs.
Staff Report P2009-005 Emergency Response Program Amendments...
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TIIE CORPORATION OF THE MIJNICIPALITY OF BAYHAM
BY-LA\M NO. 2009-001
A BY-LAW REQUIRING AN EMERGENCY MANAGEMENT PROGRAM FOR
TIIE PROTECTTON OF pIlBLrC SAFETY, EEALTTT, TFn' EÌ{VTRONMENT,
TIIE CRITICAL INFRASTRUCTIJRE AND PROPERTY, AND TO PROMOTE
ECONOMIC STABILITY A¡ID A DISASTER-RESILIENT COMMUNITY
WHEREAS, Subsection 3 (1) of the Emergency Management and Civil Protection Act,
RSO 1990, Chapter E.9, as amended, which requires the development and
implementation of an Emergency Management Program by Council;
AND WIIEREAS, this Act requires the ønergency management program to conform to
standards promulgated by Emergency Management Ontario in accordance with
intemational best practices, including the four core components of emergency
management, namely: mitigation/preventior¡ preparedness, response and recovery; and
also makes provision for the municipality and council to develop and implement an
emergency management program to protect public safety, public health, the environment,
the critical infrastructure and propert¡ and to promote economic stability and a disaster-
resilient community.
AND WIIEREAS, this Act makes provision for the Head of Council to declare that an
emergency exists in the community or in any part thereof and also provides the Head of
Council with authority to take such action or make such orders as he/she considers
necessary and are not contrary to law, to implement the emergency response plan and
respond to ari emergency;
A¡tD WHEREAS, the Act provides for the designation of one or more members of
council who may exercise the powers and perform the duties of the head of Council
during hislher absence or his/her inability to act;
AND WIIEREAS, the Act authorizes employees of a community to respond to an
emergency in accordance with the emergency response plan where an emergency exists
but has not yet been decla¡ed to exist;
NOW TIIEREFORE, be it resolved:
l. TIIAT an Emergency Management Program be developed and implemented in
accordance with the standards published by Emergency Management Ontario in
accordance with intemational best practices;
2. THAT the Head of Council or designated altemate, as provided in the plan, be
empowered to declare an emergency and implement the emergency response plan;
3. TIIAT certain appointed officials or theh designated altemates, as provided in the
approved community emergency response plan are empowered to cause an
emergency notification to be issued to members of the Community Control Group,
and to respond to emergency in accordance with the emergency response plan where
an emergency exists but has not yet been declared to exist;
4. TIIAT annually, the Bayham Community Emergency Program Committee will cause
the emergency response plan to be reviewed and to make such changes to its
appendices as a¡e considered appropriate while referring all other changes to Council
for further review and approval.
5. TIIAT the emergency response plan attached hereto as Schedule "4" of this By-Law
is hereby adopted.
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B/L2009-001 Page2
6. THAT the following By-Laws and any amendments thereto be rescinded:Þ By-Law2006-113
Þ Atry other By-Law pertaining to Emergency Managønent program and
EmergencyResponse Plan for the Municipality of Bayham
7. THAT this By-law shall be enacted and of fuIl fo¡ce and effect upon final passing,
READ A FIRST, SECOI\D AtlD THIRD TrME A|ID FTNALLY PASSED THIS
15mDAY orJÑuARy 2009.
MAYOR
CLERK
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rse Plan
By-Law 2009-001 Schedule A
November 2008
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
TABLE OF CONTENTS:
Definitions.............. .............4
lntroduction........... .............7
The Authority..... ........7
The Aim. ...................7
General OverviewPopulation .................8Education ..................8
Medical Care. ............8
Protective Services. ..........,.......8
Public Utilities..... .. ....8Communications. ... .....9
Conservation Authority..... ............9
Emergency Medical Services. ......9
Declaration of an Emergency
Action Prior to Declaration. . . ........... ........1 0
Municipal Emer9ency.............. ...............10
Termination of Emergency. .....11
Request for Provincial/Federal Assistance............ ........11
Gontrol Group Operations
Emergency Operation Centre.. ......11
Communications Room......, ....................12
Operating Cycle....... .......12
Community Control Group Notification System ............12
Gommunity Gontrol Group.... ..........13
Community Control Group Responsibilities........ ...........13
Gomposition of the Community Control Group. .........,.15
Mayor/Acting Head of Council .................15Administrator.. ......15
Community Emergency Management Coordinator..... ..... 15
WaterMastewater Superintendent . .. ...15Clerk ....18
Deputy Clerk. .. ...18
Manager of Public Works... ............18
Fire Chief ....19Police... .......19
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
Public Utilities Representative. ... . 20
EMS (Ambulance) Representative... ....20
Health Unit.. ......21
Communications Manager .....21
Support & Advisory Staff
Conservation Authority..... ....................21
Solicitor.,. .................21
Provincial Mínistry.. ...............21
Ontario Works. .....22
Canadian Red Cross ...............22
Radio Emergency Service (A.R.E.S.) ...................23
St. John Ambulance...... .....23
Salvation Army.. ...................23
Other Officials, Experts, or Representatives.. .........24
On-Site lncident Gommander............. .............24
Media and Public Relations ............ ...............25
The Emergency Information Officer..... ...................25
On-Site Media Spokesperson......... .........26
The Citizen Inquiry Representative........ ........,.........26
Public Information & lnquiry .....27
Evacuation P1annin9.............. ..........27
Recovery Planning, ..........27
Plan Review, Testing, and Maintenance.......... ..............27
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
DEFINITIONS
Administrator
An employee of the Municipality of Bayham appointed Administrator of the Corporation of
the Municipality of Bayham, or designated alternate.
Am bulance Representative
A designated representative of the Central Ambulance Communications Centre and/or
Ambulance Service.
Citizen lnquiry Representative
A person designated by Elgin County Ontario Works Agency responsible for establishing a
Citizen Inquiry Service.
Glerk
An employee of the Municipality of Bayham appointed Clerk of the Corporation of the
Municipality of Bayham, or designated alternate.
Community Control Group (CGG)
A designated group of individuals mandated to address the ongoing, or potentially
expanding threat to the broader community, including health, safety and well being of
persons; property and infrastructure; essential services; the environment; local economy,
and to instill a level of confidence to the public.
Gommunity Emergency Management Coordinator
An employee of the Municipality of Bayham appointed Community Emergency
Management Coordinator of the Corporation of the Municipality of Bayham, or designated
alternate.
Deputy Clerk
An employee of the Municipality of Bayham appointed Deputy Clerk of the Corporation of
the Municipality of Bayham, or designated alternate.
Emergency
"emergency" means a situation or an impending situation that constitutes a danger of
major proportions that could result in serious harm to persons or substantial damage to
property and that is caused by the forces of nature, a disease or other health risk, an
accident or an act whether intentional or othenruise; ("situation d'urgence") Emergency
Management and Civil Protection Act, R.S.O. 1990
Emergency Area
A geographic area within which an emergency has occurred or is about to occur, and
which has been identified, delineated and designated to receive emergency response
actions.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
Emergency lnformation Officer (ElO)
The Emergency lnformation Officer (ElO) will be appointed by the Community Control
Group and is responsible for coordinating the dissemination of information to the media,
broader community and stakeholders.
Emergency Management Program Committee
A management team appointed by Council to oversee the development, implementation
and maintenance of the Municipality of Bayham emergency management program.
Emergency Operations Gentre (EOC)
A facility where the Community Control Group assembles to manage an emergency.
Evacuation Centre
A facility to provide shelter, food and other services to a group of people who have been
evacuated from an emergency area.
Fire Representative
An employee of the Municipality of Bayham appointed Fire Chief of the Corporation of the
Municipality of Bayham Fire Department, or designated alternate.
Head of Gouncil
The elected Mayor or appointed Acting Mayor of the Municipality of Bayham, or
designated alternate.
Health Representative
The Elgin County Medical Officer of Health, or designated alternate.
lnner Perimeter
A restricted area in the immediate vicinity of the emergency area as established by the
Emergency Site Manager. Access to the inner perimeter is restricted to those essential
emergency personnel actively involved in response.
Manager of Public Works
An employee of the Municipality of Bayham appointed Manager of Public Works of the
Corporation of the Municipality of Bayham, or designated alternate.
Media lnformation Centre
A facility or location near, but not in, the Emergency Operations Centre where the media
may assemble for media releases and press conferences.
Ontario Works Representative
The County of Elgin/City of St. Thomas Director of Ontario Works or designated alternate.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
On-Site lncident Commander
A public sector official or designate (usually fire, police, ambulance or public works) at the
emergency area, responsible for coordinating resources and developing actions to resolve
the emergency situation.
On-Site Media Gentre
A facility or location at or near the emergency area where the media may assemble for
media releases and press conferences.
On-Site Media Spokesperson
A person appointed by the Emergency Site Manager to coordinate the expedient and
accurate dissemination of information to the media from the On-Site Media Centre.
Outer Perimeter
A designated geographic area within the emergency area located directly adjacent to the
inner perimeter and serving as a coordination and assembly point for essential emergency
personnel and equipment.
Reception Centre
A reception centre is a facility usually located outside the emergency area and provides a
place where evacuees can go to regíster, receive assistance for basic needs, information
and referral to an evacuation center if required.
Red Cross Representative
A person designated by Canadian Red Cross responsible for supervising and coordinating
all activities of the Canadian Red Cross during an emergency.
WaterMastewater S upe ri ntende nt
An employee of the Municipality of Bayham appointed WaterMastewater Superintendent
of the Corporation of the Municipality of Bayham, or designated alternate.
6
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
INTRODUCTION
THE PURPOSE
The purpose of this plan is to provide elected officials, personnel, and emergency
response agencies with an overview of the guidelines to their expected response and
responsibilities to an emergency situation within the Municipality of Bayham, For this plan
to be effective it is imperative all officials, departments and agencies be aware of their
respective roles and be prepared to carry out their assigned responsibilities.
For the purposes of this plan, "emergency" means a situation or an impending situation
that constifufes a danger of major proportions that could result in serious harm fo persons
or substansial damage to property and that rs caused by the forces of nature, a disease or
other health risk, an accident or an act whether intentional or otherwise ("situation
d'urgence. Emergency Management and Civil Protection Acf, R.S.O. 1990
While many emergencies could occur within the Municipality of Bayham, the most likely to
occur are:
THE AUTHORITY
The Province of Ontario has passed the Emergency Management and Civil Protection Act,
R.S.O. 1990, which provides for the development and implementation of an emergency
management program by the Council of the Municipality of Bayham. This Act makes
provision for the Head of Council to declare that an emergency exists in the municipality
and also provídes the Head of Council with the authority to take such action or deliver
such orders as he/she considers necessary, provided such action is not contrary to the
laws which implement the emergency plan of the municipality. The Act also provides for
the designation of one or more members of council who may exercise the powers and
perform the duties of the Head of Council during his/her absence or inability to act.
THE AIM
The focus of this plan is to provide a guideline for the most effective response to an
emergency situation in the Municipality of Bayham, and in so doing safeguard the health,
safety, welfare and properly of its populace. This plan will govern the provision for
requested services during an emergency.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
GENERAL OVERVIEW OF THE MUNICIPALITY OF BAYHAM
POPULATION
The population of the municipality is: 6727 (Statistics Canada Census 2008).
The number of households is estimated at 2305 (Statistics Canada Census 2008).
EDUCATION
The Municipality's educational facilities consist of two (2) elementary public schools and
two (2) private schools.
MEDICAL CARE
The Municipality is serviced by the Tillsonburg District Memorial Hospital, Elgin-St.
Thomas General Hospital, one full-time physician office in Port Burwell and one nurse
practitioner in Straffordville.
PROTECTIYE SERY/CES
The Municipality of Bayham Fire Department provides fire protection services.
Ontario Provincial Police is contracted to provide law enforcement services.
PUBLIC UTILITIES
Electricity
Hydro One provides electricity.
Natural Gas
Natural Resource Gas distributes natural gas to areas south of the Hamlet of Eden and
Union Gas to areas north of the Hamlet of Eden.
Municipal Water
The Elgin Area Primary Water System provides potable water to municipalities within Elgin
County, St. Thomas and London.
The Municipality of Bayham is responsible for maintaining the distribution systems for the
villages of Port Burwell and Vienna.
Richmond Community Water lnc supplies potable water to residents located in the hamlet
of Richmond.
Other areas of the municipality rely on well water for potable water resources
Sewer/Septic
The Municipality of Bayham operates and maintains a sanitary sewer system for residents
in the geographic boundaries of the villages of Port Bunruell, Straffordville and Vienna, and
the hamlet of Eden.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
COMMUNICATIONS
Amtelecom and Bell Canada provide telephone and Internet service.
Wireless phone service is provided by Rogers Communications, Bell Mobility and Telus.
COIVSER VAT I O N AU T H O RITY
Long Point Region Conservation Authority has jurisdiction over the waterways throughout
the municipality.
E M E RG E N CY M EDI CAt SERY'CES
Emergency medical services and patient transportation services are provided primarily by
Elgin-St. Thomas EMS (St. Thomas & Aylmer) and supplemented by both Oxford County
EMS (Tillsonburg) and Norfolk County EMS (Langton) when necessary.
9
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
DECLARATION OF AN EMERGENCY
ACTION PRIOR TO DECLARATION
When an emergency exists, but has not yet been declared to exist, municipal employees
may take such action(s) under this emergency plan as may be necessary to protect the
lives and property of the inhabitants of the Municipality of Bayham.
MUNICIPAL EMERGENCY
The Head of Council of the Municipality of Bayham is responsible for declaring a municipal
emergency exists within the geographic boundaries of the Municipality. This decision is
made in consultation with other members of the Municipality of Bayham Community
Control Group.
Upon such declaration, the Head of Council shall:
1. Notify the County Warden;
2. Notify the Minister of Community Safety & Correctional Services through
Emergency Management Ontario
3. Notify Municipality of Bayham Council members; and
4. Ensure the public, media, and neighboring municipal officials are advised of
both the declaration and termination of an emergency.
The Head of Council may request assistance from the County of Elgin, without activating
the County of Elgin Emergency Response Plan, by contacting the County Warden, County
COA or County Community Emergency Management Coordinator.
When a local emergency has been declared and municipal resources are deemed
insufficient to control the emergency, the Head of Council may request the County
Warden, County COA, County Community Emergency Management Coordinator or their
alternates to activate the County of Elgin Emergency Response Plan.
For Coordination, if the emergency affects more than one Elgin County municipality, or
one or more municipality(s) and the City of St. Thomas, the County Emergency Response
Plan will be activated.
Once the County of Elgin Emergency Response Plan is activated, the Head of Council
and designated staff representatives from the municipality will become members of the
County of Elgin Community Control Group.
The remaining staff from the Municipality of Bayham will form the Municipality of Bayham
Community Control Group and provide support to the Head of Council or the designated
Senior Municipal Official, and carry out the roles and responsibilities of the Municipality of
Bayham CCG/EOC.
All decisions by the Municipality of Bayham Community Control Group (as appropriate)
affecting the lives and property of the inhabitants within the Municipality of Bayham shall
be made in consultation with the Head of Council of the Municipality.
10
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
TERM I NATIO N O F EM E RG EN CY
A municipal emergency may be declared terminated at any time by the:
1. Head of Council
2. Municipal Council, or
3. Premier of Ontario.
Upon termination of a municipal emergency the Head of Council shall notify the:
1. County Warden
2. Municipality of Bayham Council members
3. Minister of Community Safety & Correctional Services of Ontario through
Emergency Management Ontario, and
4. Members of the public and media, and
5. Neighbouring municipal officials.
REQUEST FOR PROVINCIAL / FEDERAL ASSISTANCE
The municipality may request additional resources from the province if local resources,
including resources available from bordering municipalities and/or the County of Elgin are
insufficient to meet emergency requirements.
The Ministry of the Community Safety and Correctional Services (MCSCS), through
Emergency Management Ontario, is the focal point for provincial assistance during an
emergency. MCSCS should be notified if the threat of an emergency exists and shall be
notified when an emergency has been declared. MCSCS will not take over and manage
the emergency; it can provide liaison and coordination, and a central point for contact with
other provincial ministries and the federal government if required.
All requests for provincial and federal assistance should be directed through Emergency
Management Ontario.
coMMUNTTY CONTROL GROUP (CCG) OPERATTONS:
EMERGENCY OPERATTON CENTRE (EOC)
The Municipality shalf identify primary and alternate locations to establish an emergency
operations center (EOC) for the CCG to assemble in the event of an emergency.
The CCG will assemble at an EOC as designated by the Head of Council and
Ad ministrator, or designates.
CCG members shall assemble at the designated EOC when notified and determine if the
site is an appropriate location for the CCG to conduct business appropriate for the type
and location of the emergency area. lf this site is not appropriate, the CCG will choose an
alternate location to conduct EOC business.
11
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
COMMUNICATIONS ROOM
A separate communications room shall be established in close proximity to the designated
EOC.
CCG members should designate one or more persons as communicators, depending on
the nature and scope of the emergency, to facilitate in-coming and out-going
communications to assist CCG members as required.
Communicators will be responsible for operating telephones and radios within the
communications room and relaying information between their respective representatives
on the CCG.
OPERATING CYCLE
The CCG shall meet regularly to share information and make decisions related to the
emergency and contínuity of municipal business and services.
The Administrator will be responsible for establishing the frequency of EOC meetings and
agenda items. Meetings will be kept as brief as possible to allow CCG members to carry
out their individual responsibilities.
Each meeting of the CCG should include the following:o An assessment and prognosis of the emergency situationo The establishment of prioritieso The setting of objectiveso The determination of an action plan. Timelines for the implementation of assigned taskso Monitoring and reporting.
When a meeting ends, each member of the CCG carries out their assigned
tasks/objectives and gathers information for the next scheduled meeting.
It is important all CCG members to function as a team to establísh the most effective
response to the emergency situation. To enhance effectiveness CCG members should be
relieved of their duties at regular intervals.
COMMUNITY CONTROL GROUP NOTIFICATION SYSTEM
The Head of Council, Administrator, Fire Chief, Manager of Public Works or WaterMaste
Water Superintendent may activate the Emergency Notification System as established by
the municipality.
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coMMUNTTY CONTROL GROUP (CCG)
The following municipal officials will make up the Municipality of Bayham CCGo Head of Gouncil. Administrator, or alternate. Gommunity Emergency Management Goordinator, or alternateo Manager of Public Works, or alternateo Water / Wastewater Superintendent, or alternate. Clerk, or alternateo Fire Chief, or alternate. Deputy Glerk, or alternate
The CCG may function with only a limited number of persons depending upon the
emergency. While the CCG may not require the presence of all persons listed as
members of the CCG, all members of the CCG must be notified.
The CCG may request assistance from one or more of the following
agencies/organizations and include representatives in EOC operations:. Ontario Works / Canadian Red Cross. Health Unit. Conservation Authorityo Policeo Electricity Suppliero EMS / Ambulanceo Amateur Radio Emergency Service. Public Utilities. Additional personnel deemed necessary by the CCG (i.e. Provincial / Federal
Ministry representatives, industrial representatives, school boards, legal,
financial representatives).
co M M u N ITY CO NT RO L c RO U p (CCG) RESPOw S t Br Ltfl ES
Some or all of the following actions/decisions should be considered and dealt with by the
CCG:
. Determining the status of the emergency situation by acquiring and assessing
information;
. Advising Head of Council as to whether the declaration of an emergency is
recommended;
o Mobilizing emergency services, personnel and equipment;
o Coordinating and providing emergency and municipal services and ensuring any
actions necessary for the mitigation of the effects of the emergency arc taken,
provided they are not contrary to law;
. Coordinating and/or overseeing the evacuation of inhabitants considered to be in
danger and establishing a Registration and lnquiry Centre to handle requests
regarding evacuees;
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o Arranging for services and equipment from local agencies not under municipal
control, i.e. private contractors, volunteer agencies, services clubs;
o Notifying and requestíng assistance from various levels of government and any
public or private agencies not under Municipal control, as considered necessary;
o Determining if additional volunteers are required and if appeals for volunteers are
warranted;
o Determining if additional transpoñation is required for evacuation or transport of
persons and/or supplies;
. Ensuring pertinent information regarding the emergency is promptly fonryarded for
dissemination to the media and public;
. Determining the need to establish advisory group(s) and/or sub-committees;
. Authorizing expenditure of funds required to deal with the emergency for the
preservation of life and health;
o Maintaining a log outlining decisions made and actions taken, and submitting a
summary of the log to the Administrator within one week of the termination of the
emergency, as required;
. Arranging for emergency accommodation and/or welfare services for residents
temporarily evacuated from their homes;
o Establishing a reporting and inquiry centre to handle individual requests concerning
any aspect of the emergency;
o Ensuring all emergency personnel are advised of the termination of the declared
emergency;
. Appointing an On-Site Incident Commander;
o Ensuring Critical lncident Stress management resources are available to
emergency responders;
. Ensuring the emergency is reviewed and a recovery plan, if required, is in place
before the local emergency is terminated;
. Participating in the debriefing following the emergency;
. Addressing the emotional trauma to the Community.
COMPOSITION OF THE COMMUNITY CONTROL GROUP
HEAD OF COUNCIL:
The Head of Council will be responsible for the following duties:
. lmplementing the Emergency Response Plan in response to a request for
assistance from a member of the CCG, or emergency response agency;
. Declaring an emergency to exist;
o Declaring the emergency has terminated;
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o Notifying the Minister of Community Safety & Correctional Services via Emergency
Management Ontario, of the declaration of an emergency, and termination of the
emergency;
. Making decisions, determining priorities, and issuÍng direction to the Heads of
Departments;
. Requesting assistance from senior levels of government and from constituent
municipalities not involved with the emergency, when required;
. Authorizing expenditures and the acquisition of equipment and personnel when
necessary;
. Approving and making news releases and public announcements in conjunction
with the Emergency lnformation Officer (ElO);
o Ensuring all members of the CCG are kept apprised of developments as soon as
possible;
. Ensure all members of Council apprised of the emergency and the municipality's
response to the emergency;
. Maintain a personal log of all actions taken.
ADMINISTRATOR:
The Administrator, or alternate, will be responsible for the following duties:
o Ensuring all required members are present when the CCG is assembled;
. Chairing meetings of the CCG;
. Organizing and supervising the Emergency Operations Centre (EOC) during the
emergency, including arrangements for feeding and relief of Centre personnel;
. Coordinating all operations within the EOC, including the scheduling of regular
meetings;
o Arranging for effective communications to and from the emergency site;
. Providing security for the EOC, as required;
o Providing identification cards to CCG members and suppoft staff;
. Coordinating the maintenance and operation of feeding, sleeping, and meeting
areas of the CCG, as required;
. Maintaining a record of actions taken by the CCG in dealing with the emergency;
. Compiling records of costs incurred as a result of emergency action;
o Providing advice to the CCG on legal and financial matters;
o Ensuring records of expenses are maintained for future claim purposes;
. Ensuring the prompt payment and settlement of all legitimate invoices and claims
incurred during an emergency;
. Acting as principle staff officer to the Head of Council;
. Coordinating and processing requests for human resources;
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. Under the direction of the CCG, coordinating offers of and appeals for volunteers;
. Selecting the most appropriate sites for the registration of human resources;
. Ensuring records of human resources and administrative details are completed;
. When volunteers are involved, ensuring Volunteer Registration Forms are
completed and a copy of the form retained for Municipal records;
. Ensuring identification cards are issued to volunteers and temporary employees,
where practical;
. Arranging for transpoftation of human resources to and from sites;
. Obtaining assistance, if necessary, from Employment and lmmigration Canada, as
well as other government departments, public and private agencies, and volunteer
groups;
. Compiling reports for council;
. Regularly reviewing the contents of the Emergency Response Plan to ensure the
plan is up to date and in conformity with Provincial procedures;
. Organizing and coordinating training and participation in drills and exercises;
. Reviewing the Ontario Disaster Relief Program directives on a regular basis;
. Organizing any required debriefing sessions;
o Act as Emergency lnformation Officer;
o Maintain a personal log of all actions taken.
co M M u N ITY E M E RG E N CY MAN AG E M E NT COO RD I N ATO R (CE M C)
The CEMC, or alternate, will be responsible for the following duties:
. Ensuring security is in place for the EOC and registration of CCG members;
. Assisting in activating and arranging the EOC;
. Ensuring CCG members have necessary ERP, resources, supplies, maps and
equipment;
o Providing advice and clarifications about the implementation details of the ERP;
o Ensuring liaison with community support agencies;
. Ensuring CERV coordination and liaison;
. Ensuring the operating cycle is met by the CCG and related documentation is
maintained and kept for future use;
. Addressing any action items resulting from the activation of the ERP and keep CCG
informed of implementation needs;
o Ensuring records and logs are maintained by CCG members for the purpose of
debriefing and post emergency reporting;
. Maintain a personal log of all actions taken.
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WAT E R / WAST EWAT E R SUPER'/VT E N D E NT
The Water / Wastewater Superintendent, or alternate, will be responsible for the following
duties:
. Provide advise on water/wastewater related issues;
. Arrange for assistance, equipment as necessary;
o Liaison with appropriate provincial agencies as required;
. Providing an On-Site lncident Commander, if required;
. Maintaining and updating a list of all vendors who may be required to provide
supplies and equipment;
. Maintain a personal log of all actions taken.
CLERK
The Clerk, or alternate, will be responsíble for the following duties:
o Recording minutes of EOC business meetings;
o Provide assistance/advise to Head of Council, Administrator and Department
Heads as required;
. Process documentation as required, e.g. Declaration of Emergency;
o Act as EOC Chairperson/Manager in the absence of the Administrator;
. Liaison with government agencies/officials, as directed;
. Maintain a personal log of all actions taken.
DEPUTY CLERK
The Deputy Clerk, or alternate, will be responsible for the following duties:
. Set up EOC upon activation of CCG;
. Maintains an event board/log during EOC meetings;
. Coordinates telecommunications systems for the EOC;
. Provides assistance to the Administrator, as required;
. Coordinates additional support staff for CCG members and EOC, as required;
o Advises the CCG on issues related to zoning, planning, mapping, etc.;
o Assumes Clerk duties in the absence of the Clerk:
o Maintain a personal log of all actions taken.
MANAGER OF PUBLIC WORKS:
The Manager of Public Works, or alternate, will be responsible for the following duties:
o Providing advise or liaising with consultants to provide the CCG with advice on
engineering matters;
. Arranging for dispatch of staff and equipment to assist in responding to the
emergency situation if required;
. Maintaining liaíson with flood control, conservation and environmental authorities
and preparing for relief or preventative measures;
. Arranging for the clearing of emergency routes and the marking of obstacles if
required;
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o Arranging for engineering materials and equipment from the County and Provincial
resources, from neighboring municipalities, and from private contractors when
necessary;
. Assísting fire fighting authorities in dealing with special hazards such as chemical
spills, explosions or noxious fumes;
o Establishing radio communications, if required, and calling on the services of the
Amateur Radio Emergency Service;
. Re-establishing essential road services at the end of the emergency period;
. Ensuring roads are maintained and accessible during an emergency;
. Providing an On-Site lncident Commander, if required;
o Maintaining and updating a list of all vendors who may be required to provide
supplies and equipment;
o Maintain a personal log of all actions taken.
FIRE CHIEF:
The Fire Chief, or alternate, will be responsible for the following duties:
o Providing advice on fire fighting and rescue matters to the CCG;
. Confirming local fire fighting, rescue and life saving resources are sufficient for the
operational situation, and arranging for further assistance as required;
. Providing advice to municipal depaftments to bring into play other equipment and
skills needed to cope with the emergency;
. Coordinating assistance from the Mutual Aid Fire System and Office of the Fire
Marshal of Ontario as required;
. Determining if special equipment or supplies, not available can be located
elsewhere and advising the CCG;
. Coordinating assistance of fire equipment and personnel with other departments
and agencies in large scale non-firefighting operations (rescue, first aid, casualty
collection);
. Liaising with the Ministry of the Environment on fires involving potentially dangerous
materials;
o Liaising with the Ministry of Natural Resources on forest fires;
. Providing an On-Site lncident Commander if required;
o Maintaining and updating a list of all vendors who may be required to provide
supplies and equÍpment;
o Maintain a personal log of all actions taken.
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POLICE:
The Police Representative, or alternate, will be responsible for the following duties:
o Providing advice on police (law enforcement) matters to the CCG;
. Arranging for assistance to local authorities in implementing traffic control to permit
rapid movement of emergency equipment;
. Coordinating police operations and responses with Municipal Service Departments
and with neighboring police authorities;
. Establishing security around the emergency area to control access and protect
property;
. Sealing off the area of concern, controlling and, if necessary, dispersing crowds
within the emergency area;
. Alerting persons endangered by the emergency and coordinating evacuation
procedures;
. Liaising with the Ontario Works Representative regarding the establishment and
operation of evacuation and reception centres;
. Providing for police services in evacuee centres, morgues, and other facilities, as
required;
o Liaising with other municipal, provincial or federal police agencies as required;
. Informing the CCG on the actions take by the Police;
o Providing an On-Site lncident Commander if required;
o Maintain a personal log of all actions taken.
PU B LI C UTt LtTt ES REPRESE/VTAT|VE (S) :
. Providing the CCG with advice on utility (hydro, natural gas, telephone, etc.)
matters;
o Arranging for the dispatch of staff and equipment to assist in containing the
emergency situation if required;
. Maintaining liaison with public and private utility companies (hydro, gas, telephone,
etc.) and making recommendations for discontinuation of any utilities, public or
private, when necessary in the interest of public safety;
. Maintain a personal log of all actions taken.
EM S (AM BU LAN CE) REPRESENTATIVE :
The Ambulance Representative or alternate will be responsible for the following duties:
. Providing information on the movement of casualties from the emergency area;
o Advising CCG on requirements for additional casualty transportation means,
beyond ambulance resources;
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o Provide additional medical resources as needed for casualty management at the
emergency site, in consultation with the Medical On-Site Coordinators, and initiating
requests for such with medical authorities;
o Authorizing additional Ministry of Health resources required by any facility, which
operates under the direction of the Ministry of Health in accordance with Ministry
procedures;
. Maintain a personal log of all actions taken.
HEALTH UNIT:
The Health Representative, or alternate, will be responsible for the following duties:
. Providing advise to the CCG on health matters;
. Keeping the Health Unit staff informed;
o Providing staff at each Evacuee Centre to assist the Manager of each Reception/
Evacuee Centre in public health matters, and in assisting evacuees;
o Providing a 24 hour Nurse at each Evacuee Centre housing more the 50 evacuees;
. Arranging for mass immunization where needed;
. Arranging for precautions in regard to water supplies when warranted;
o Notifying other agencies and senior levels of government about health related
matters in the emergency;
o Ensuring the safety of food supplies and the safe disposal of sewage and waste;
. Ensuring adequate general sanitation and personal hygiene at emergency
reception centres;
. Ensuring proper burial of the dead;
. Coordinating the response of health unit services and facilities;
. Maintaining a log of all actions taken.
Liaising with the local hospital representative to:
. lmplement their respective Hospital Disaster Plan, if required;
o Liaising with the Health and Ambulance Representatives with respect to hospital
and medical matters, as required;
. Evaluating requests for the provision of medical site teams/medical triage teams;
. Liaising with the Ministry of Health, as appropriate.
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COM M U N I CATION S MANAGER:
A Communications Manager shall be appointed by the CCG and will be responsible for the
following duties:
. Provide the Administrator with reports on the emergency situation and any other
pertinent information at regular intervals, or as requested;
o Provide assistance to the communicators in relation to communications equipment
problems, where possible and practical;
. Coordinate and prioritize the flow of messages between the Communications Room
and the Community Control Group members and other desired groups or locations;
. Maintenance of a chronological log of significant communications and events;
. Maintenance of a situation or status board, and;
. Maintenance of a map(s) containing vital information related to the emergency;
. When possible, establishing and ensuring telephone communication needs are
provided to the EOC, emergency site, and anywhere else required;
. Maintain a personal log of all actions taken.
SUPPORT & ADVISORY STAFF:
Staff from the following Support and Advisory Services may be required to provide
support, logistics and advice to the CCG:
THE CONSERVATION AUTHORITY WILL BE RESPONSIBLE FOR:
. Providing advice on the abatement of flood emergencies;
o Assisting in acquiring resources to assist in flood emergencies.
THE SOLICITOR:
The Solicitor for the Municipality will be responsible for:. The provision of advice to any member of the CCG on matters of a legal nature as
they may apply to the actions of the Municipality in its response to the emergency,
as required.
PROVINCIAL MINISTRY:
Provincial Ministry Representatives will be responsible for:
. Providing advice on matters of Provincial concern to members of the CCG;
o Assisting in the garner of resources;
. Coordination of Provincial response agencies (E.M.O. responsibility).
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ONTARIO WORKS REPRESE VTATIVE:
The Ontario Works Representative, or alternate, will be responsible for the following
duties:
. Providing advise to the CCG on Ontario Works matters;
o According to the nature of the emergency, in consultation with the Red Cross,
Salvation Army and St. John Ambulance, be prepared to assist municipalities in
their efforts to support their residents whose lives have been impacted by the
emergency with the provision of:
o Emergency clothing to provide adequate protection from the
elements,
o Emergency lodging to provide adequate temporary accommodation
for the homeless,
. Registration and inquiry services to reunite families and to collect
information and answer queries concerning the safety and
whereabouts of missing persons,
o Emergency feeding to sustain those without food or adequate food
preparation facilities,
Liaising with the Health Representative on areas of mutual concern
required during operations in evacuee centres, and
o Individual and family services to assist and counsel individuals and
families in need and to provide special care to unattached children
and dependent adults;
o ln consultation with the Health Representative, establish an 'outreach program'for
victims of the emergency;
o Providing staff to operate Citizen lnquiry Centre;
. Liaising with public and private nursing care homes as, required;
o Notifying the Police of the number and locations of the Emergency Reception
Centres;
o Contacting and providing direction to volunteer agencies able to assist in welfare
functions, such as Red Cross, Women's lnstitutes, etc.;
o Notifying senior levels of government on Ontario Works matters in the emergency.
CANADIAN RED GROSS;
The Canadian Red Cross will receive requests for support from the Ontario Works
Representative. The responsibilities of the Canadian Red Cross Representative during an
emergency are to:
. Activate the Canadian Red Cross emergency alert system;
o Co-ordinate the Canadían Red Cross response in co-operation with the Ontario
Works Representative, if an evacuation is required;
o Provide registration and inquiry to meet the following objectives:
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. Collect accurate and reliable information and answer inquiries as to
the condition and whereabouts of disaster victims in co-operation with
local hospitals and reception centres; and
o Assist ín reuniting separated family members as quickly as conditions
permit;
. Operate an inquiry bureau to deal with national and international requests as
directed by the Canadian Red Cross National office;
. Set up and operate an evacuation centre, upon the request of the Ontario Works
Representative;
o Assist with first aid established at reception centres if required;
o Ensure volunteers are properly registered so that Workplace Safety lnsurance
coverage is provided during an emergency.
RADTO EM ERGENCY SERVTCE (A.R.E.S.) :
The Radio Emergency Service Representative will be responsible for:
o Providing additional communication requirements to supplement the Municipality
and emergency communications systems, as required;
. Contacting other communications experts, as required.
ST. JOHN AMBULANCE:
The St. John Ambulance will receive requests for support from the Ontario Works or
Ambulance Representative during an emergency to:
. Activate the Division's emergency alert system;
. Co-ordinate the Division's response in co-operation with the Health Representative;
o Provide first aid;
. Establish first aid posts at reception centres, as required;
. Ensure volunteers are properly registered so Workplace Safety lnsurance Board
coverage is provided during an emergency.
S A LVAT I O N ARMY REPRESEA/TATIV E :
The Salvation Army will receive requests from the Ontario Works Representative. The
responsibilities of the Divisional Commander or alternate of the Salvation Army during an
emergency are to:
. Activate the Division's emergency alert system;
. Coordinate the Division's response in cooperation with the Ontario Works
Representative, if an evacuation is required;
. Coordinate and feeding of personnel at the disaster site and reception centre;
o Provide bedding and clothing, in cooperation with Ontario Works;
o Provide and coordinate clergy assistance;
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o Ensure volunteers are properly registered so Workplace Safety lnsurance Board
coverage is provided during an emergency.
OT H E R O F F I CI A LS, EX P E RTS, OR REPRESENT AT IVE S :
Other Officials, Experts, or Representatives will be responsible for:. Any special advice or expeñise necessary to abate the emergency situation as
required by the CCG.
ON.SITE INCIDENT COMMANDER:
The On-Site lncident Commander task is to coordinate resources and develop a strategy
and action plan to resolve the emergency situation at the emergency area. Once
appointed, the On-Site lncident Commander should be relieved of all other duties, and will
remain in control of the scene unless the CCG deems it necessary to appoint a
replacement.
Some of the duties of an On-Site lncident Commander include:
o Setting up a command post, and establishing regular communications with the
other agencies on the site, and with the EOC;
o Establishing authority and supervising all operations within the outer perimeters of
the site;
o ln consultation with all emergency response agencies at the emergency area,
develop a response strategy and action plan to facilitate the efficient and effective
response of emergency personnel and equipment to mitigate the impact to life and
property in the emergency area1'
. Organizing a management team and arranging a management cycle;
o Determining the inner and outer perimeters, and ensuring they are set up;
. Organizing the layout of the site;
o Conferring with the heads of the other agencies at the site, to ascertain what is
happening and what is needed;
. Passing information on what is happening, and requests for resources to the EOC,
and passing direction and information from the EOC to others at the site;
. Directing and coordinating the activities of the response agencies at the site;
o Determining what resources are necessary, and asking the EOC to provide them;
. Arranging a system of relief, rest areas, food, etc., for site workers;
. Ensuring worker and volunteer safety;
. Arranging media visits to the site;
. Planning ahead for site activities and the resources to support them;
o Maintaining a log of all actions.
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MEDIA AND PUBLIC RELATIONS
It is important to coordinate the release of accurate information or instructions to the news
media, the public and individual requests for information concerning any aspect of the
emergency.
ln order to fulfill these functions during an emergency, the following positions may be
established:
o Emergency lnformation Officer. On-Site Media Spokesperson. County Citizen lnquiry Representative
Depending on the scope of the emergency, there may be a need for an On-Site Media
Centre near the emergency site, and an emergency information centre near, but not in, the
EOC. ln some cases a joint media information centre may be more desirable.
EM ERG E N CY I N FORMATIO N OFFI CER :
The Emergency Information Officer (ElO) will be responsible for:
. Establishing a communications link with the On-Site Media Spokesperson, the
Citizen lnquiry Representative, and any other media coordinato(s) (i.e. Provincial,
Federal, private industry, etc.) involved in the incident;
o The dissemination of information, and planning for news releases at appointed
times;
. Ensuring all information released to the media and public is consistent and
accurate;
. Appointing an assistant to attend the On-Site Media lnformation Centre, and
appointing any other personnel required;
. Designating and coordinating a Media lnformation Centre for members of the media
to assemble for the issuance of accurate media releases and authoritative
instructions to the public;
. Briefing the CCG on how the Media lnformation Centre will be set up;
o Liaising regularly with the CCG to obtain the appropriate information for media
releases, coordinate individual interviews, and organize press conferences;
o Establishing telephone numbers for media inquiries and ensuring that the following
are advised accordingly:
o Media
o CCGo Switchboard for Emergency Serviceso On-Site Media Spokespersono Municipal Citizen lnquiry Representatives. Any other appropriate persons, agencies, or businesses;
o Providing direction and regular updates to the Citizen lnquiry Representative to
ensure the most accurate and up-to-date information is disseminated to the public;
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. Ensuring all information released to the media and public is first approved by the
Head of Council;
o Monitoring news coverage and correcting any erroneous information;
. Coordinating the release of ínformation with the On-site Media Spokesperson.
O/V-S/ TE M E D I A SPOKESPERSO/V;
lf necessary an On-Site Media Spokesperson shall be appointed by the On-Site lncident
Commander and is responsible for:
. Establishing a communication link and regular liaison with the Emergency
lnformation Officer (ElO) at the EOC;
. Responding to inquiries from the media pertaining to the scene only, and only after
clearance by the EIO;
. Redirecting all inquiries regarding decisions made by the CCG and the emergency
as a whole to the Citizen lnquiry Representative;
o Establishing and coordÍnating a media information centre in a safe, appropriate
location, at or near the site, for the media to assemble;
. Advising the following persons and agencies of the location and telephone
number(s), as available, of the Site Media Information Center:
. Media
o CCGo Switchboard for Emergency Serviceso Municipal Citizen lnquiry Representativeso Any other appropriate persons, agencies, or businesses;
. Ensuring media personnel arriving at the site are directed to the site information
centre;
. Where necessary and appropriate, coordinating media photograph sessions at the
scene;
. Coordinating on-scene interviews between emergency services personnel and the
media.
TH E CITIZEN I NQU I RY REPRESE/VTATIVE :
The Citizen Inquiry Representative will be provided for by the Ontario Works
Representative and shall be responsible for:
. Establishing a Citizen lnquiry Service, including the appointment of personnel and
designation of telephone lines;
. lnforming the Emergency Information Officer of the establishment of the Citizen
Inquiry Service and designated telephone number(s);
. Advertising public information phone numbers through the media as quickly as
possible, and advising 9-1-1 is not to be used as an inquiry line;
. Apprising the affected emergency services and the CCG of the establishment of the
Citizen lnquiry Service and designated telephone number(s);
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Liaising with the EIO to obtain current information on the emergency;
Responding to, and redirecting inquiries and reports from the public based upon
information from the EIO;
Responding to and redirecting inquiries pertaining to the investigation of the
emergency, deaths, injuries, or matters of personnel involved with or affected by
the emergency to the appropriate emergency service;
Responding to and redirecting inquiries pertaÍning to persons who may be located
in evacuation or reception centres to the registration and inquiry telephone
number(s);
Procuring staff to assist as required.
PUBLIC INFORMATION & INQUIRY:
Depending on availability, information concerning an emergency situation will be
communicated to the public through a number of means. These include newspaper,
radio, television, public addressing system, telephone, newsletter, and individual visitation.
Where appropriate, public meetings will be held to provide information to members of the
public concerning an emergency situation. Such meetings will be coordinated and
conducted by the CCG.
EVACUATION PLANNING
ln an emergency, it may be necessary for residents to be temporarily evacuated. When
such an evacuation is deemed necessary, one or more emergency reception centres may
need to be opened in a safe area. The County of Efgin has an agreement with the
Thames Valley District School Board, which guarantees their institutions may be used as
temporary reception centres in the event of an emergency.
RECOVERY PLANNING
This plan assigns responsibilities and outlines activities that may be required to bring the
municipality back to its pre-emergency state. The plan will be activated (in whole or part)
at the direction of the CCG. This will be determined by the nature of the emergency and
its aftermath, but will normally occur once the immediate response to the emergency has
been completed.
PLAN REVIEW TESTING, AND MAINTENANCE
This plan shall be reviewed annually and, where necessary, shall be revised by the
Emergency Management Program Committee.
Each time the plan is revised, it must be foruarded to Council for approval; however,
revisions to an appendix or minor administrative changes can be made without Council
approval.
The Municipality of Bayham's Emergency Management Program Committee will determine
when exercises will be conducted to test the overall effectiveness of the plan and to
provide training to the members of the Community Control Group.
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORANDTJM
TO: Mayor and Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: County Land Acquisition - CP Rail Lands at Black Bridge
DATE: January 5,2009
FILE: | ') I
NUMBER: PR2009-01
Purpose:
This report is to finalize the conveyance of a portion of the former CP rail lands to the County of Elgin
to facilitate repairs to the Black Bridge north of Straffordville.
Background:
In May of 2007, Council considered Staff Report PR2007-05 regarding a request from the County of
Elgin to acquire portions of the former CP Rail lands at the Black Bridge to accommodate bridge
repairs. After considering the request, Council adopted the following resolution:
"THAT Staff Report PR2007-05 and the draft minutes of the Otter Valley Utility
Corridor and Reueation Trail Committee meeting held April 15th be received;
AND THAT staff be authorized to execute Agreements to Sell Land to the County of
Elgin to convey lands as outlined in Report PR2007-05, subject to any procedures
required pursuant to the Municipal Act and conditional upon the Municipality receiving
confirmation that the lands will remain accessible for future utility use, and trail
designation. "
The lands (estimated at .06 hectares) were to be conveyed on the condition that they remain accessible
for utilities and trail designation. The conveyance price was established at $7,000 per hectare, and all
transfer costs were to be borne by the County of Elgin.
Staff Comments:
The County of Elgin has now completed final surveys to accommodate this transfer (final area
approximately .085 hectares), and are intending to commence construction as soon as February, 2009.
Attached therefore is draft By-law No. 2009-05 to authorize the conveyance of lands to the County.
The Town of Tillsonburg has also been provided the necessary documents and has been requested to
proceed with the transfer. In addition to the by-law, the lands need to be declared surplus and the sale
advertised.
Attachments
1. Draft By-lawNo. 2009-005, to authorize the conveyance of lands to the County of Elgin
Recommendation
That lands described as Part of Lots 19 and 20, Concession North Gore, of the Municipality of
Bayham, designated as Parts 1,2, and 3 on Registered Plan I 1R-8999, be declared surplus to the needs
of the Municipality of Bayham.
And That By-law No. 2009-05 to authorize the conveyance of real property in the Municipality of
Bayham described as Part of Lots 19 and 20, Concession North Gore, designated as Parts |, 2 and 3 on
Plan l1R-8999, be presented to Council for enactment.
Staff Memorandum PR2009-01 regarding County Land Acquisition...
Page 209 of 287
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Staff Memorandum PR2009-01 regarding County Land Acquisition...
Page 210 of 287
TTTE CORPORATION OF THE
MI]NICIPALITY OF BAYHAM
BY-LAW NO.2009-005
A BY.LA\il TO AUTIIORIZE THß COIIVEYANCE OF REAL
PROPERTY IN TIIE MIJIVCIPALITY OX' BAYIIAM DESCRIBEI)
AS PART OF LOTS 19 A¡fD 20, CONCESSION NORTH GORE'
DESIGNATED AS P,A.RTS 1.2 AI\D 3 ON PLÀN 11R-8999
WHEREAS Section 8 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provides that a
municipality has the capacity, rights, powers, and privileges ofa natural person for the pu4lose of
exercising its authority under this or any other Act;
AllD \ilHEREAS the Municipality of Bayham and the Town of Tillsonburg are the owners of
Iands described as part oftots 19 and2},ConcessionNorth Gore, designated as Pa¡ts 1,2 and 3 on
Registered Plan I 1R-8999;
AND WIIEREAS the Cor¡ncil of the Municipality of Bayham is desirous of conveying such lands
to the County of Elgin for the purpose of facilitating bridge repairs;
NOW TIIEREFORE THE COI]NCIL OF THE CORPORATION OF TIIE
MI]MCPALITY OF BAYIIAM ENACTS AS FOLLO\ilS:
1. THAT the Council of the Municipality of Bayham hereby authorizes and directs the
Mayor and Clerk to execute documents as necessaql to effect the conveyance of lands
described as Pa¡t of Lots 19 and20, Concession North Gore, designated as Partsl, 2 and3
on Plan l lR-8999 to the County of Elgin.
2, AND TIIAT this byJaw shall come into fi¡ll force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND F'TNALLY PASSED THIS 15TH DAY
oFJA¡ruARY,2009.
MAYOR CLERK
Staff Memorandum PR2009-01 regarding County Land Acquisition...
Page 211 of 287
Page 212 of 287
CORPORATION OF THE MUNICIPALITY OF'BAYHAM
STAFF MEMORANDI]M
TO: Mayor & Members of Council DATE: January 7,2009
FROM: Kyle Kruger, Administrator FILE: '- ' ) ì
SUBJECT: Sketch Dimensions - Csinos Property @eport C2008-12)
At its'December 18,2008 meeting, Council considered report C2008-12 regarding the Port
Burwell (Esterville) Cemetery status. Included with such report was an attachment entitled
"Sketch - Area Proposed for Stage 3 Archeological Assessment" (copy attached). Concerns
were raised regarding the dimensions on such sketch, as the internal dimensions did not match
the external property boundaries. It should be noted that the sketch was provided for
illustrative pu{poses, to outline the general area proposed for further archeological assessment.
To clariff the source of information on the sketch, the dimensions were derived from an
application for building permit on the property. Staff confirm the extemal boundary
measurements provided match assessment roll information, as well as a 7973 survey of the
subject lands on file, excepting the portion abutting Plank Road. This measurement is shown
as 244.07 feet on the roll vs 243.9 feet on the sketch (a difference of 0.17 feet). Internal
measurements are provided on applications for building permit for the purpose of
demonstrating compliance with zoning setback requirements. These measurements are
provided by the o\ryner, and the distance indicated from the barn to Plank Road is generally
reflective of the distance to the traveled road surface, and not the property line as the sketch
would indicate. Building department staff took field measurements on site at the time of
construction, and anived at the following þlease note that these general measurements, not
surveyed):
Setback Plank Road (from centre line of road allowance) : 126 feet
Setback Sideroad :74feet
Setback Cemetery :34 feet
Setback rearyard :44feet
I hope this clarifies this matter for Council.
Staff Memorandum regarding Sketch Dimensions - Csinos Proper...
Page 213 of 287
Figure 2: Sltc Mop Showing Assesrment Results
243,v
Plonk Rood (tlighwoy l9l
01020rll
Mechonicqlly Stripped Areo
(Born Floorf
0@
{
30
I
Staff Memorandum regarding Sketch Dimensions - Csinos Proper...
Page 214 of 287
2008.08.19 6.3 9050
000008 407 ETR
826654¿{45Dec TOLL CHARGES
OOOO12 A& L CANADA ]-ABORATORIES INC.
1716781 SOILTESTS
OOOO23 AAROCAGGREGATES LTD
JO563I7 GRAVEL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211812008
1?J12t2008 I
Cheque Amount -
1113012008 I
Cheque Amount -
1211812008 12:37PM
005681
005682
005683
005687
005688
005689
39.39
39.39
301.25
11t30t2008 I
30'1.25
r,508.39
OOOO33 AGLINE
I 188639
001428 ANDYSTEYER
100660000
reimburse credit
FILTERS, OIL
CREDIT ON W/S ACCT
CREDIT ON WATERACCT
CERTIFICATION RENEW
STAFFXMAS LUNCH
WORKBOOTS
DRIVERS MEDICAL
Cheque Amount -
1111912008 I 005684
Cheque Amount -216.11
1211512008 I 15.56 005685
09/08/2008 r 15.56 005685
--¡eveæe¡t¡eque CHQ RETURNED.MO\ÆD---------J)9/O8/2O08---C -1556- --- 405685
Cheque Amount -15.56
't,838.19
000068 ASSOCIATION OF MUNICIPALITIES
200$M-10718 2OO9 MEMBERSHIP 12t01t2008 r 005686
Cheque Amount -
000069 ASSOCIATION OF ONTARIO ROAD
1210412008 r
1,838.19
157.5030
OOOO92 BATTERY SUPPLY AYLMER
3234748 FILTER
OO11M BERES'MEAT&GROCERY
75
OOO193 CLAYTONCOLLVER
boots - re¡mburse
medical
Cheque Amount -
1211212008 I
157.50
'18.03
Cheque Amount -
12117t2008 r
18.03
279.11
Cheque Amount -279.1',l
87.01 005690
115.00 005690
OOO235 DAVE LIPPERTFUELS LTD
10072
10073
12499
12500
Cheque Amount -
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 215 of 287
2008.08.19 6.3 9050
14058
14059
235
7703061
DIESEL
REG GAS
REG GAS
DIESEL DYED
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211812008
Cheque Amount -
1211812008 12:37PM
2,089.72 005691
555.78 00569',1
1,180.96 005691
537.48 005691
Cheque Amount -
OOO255 DEREHAM FORGE
29271 PI.ACIUE, ENGRAVING
001026 DR, C. L. LEATHERDALE
1U09n008 r
Cheque Amount -
062 cot-ABoRATtoN FEE - OCT'08 1iJ15t2008 I
OOO272 DYNAMIC FLUID PRODUCTS INC
I-86220-0 HYDRAULIC HOSES, CRIMPS
t-862274 C|_AMPS, CRTMPS, HOSES
't2t09t2008
1?J09t2008
Cheque Amount -
--0/00276 E.S. HUBBELL & SONS LIMITED
6026 WNG BLADE, NOSE PIECE
OOO283 ED MATTHEWS CARPENTRY
1210312008 I
Cheque Amount -
0101 r5 PB LIBRARY REPAIRS - CEILING 1,/1il2008 I
Cheque Amount -
OOO334 FASTENALCANADA
ONTIS22995 BATTERIES
001335 FUTUREMED HEALTH CARE
11t28t2008 I
Cheque Amount -
1290428 SUPPLIES 1210512008 I
Cheque Amount -
OOO357 G& K SERVICES CANADA INC
1518351986 SHOP TOWELS. FLOOR MATS 'I2I11I2OO8 I
Cheque Amount-
000376 GIBSON,LINTON,TOTH,
reimburse overpaymen FILE#C08-1260 - BOGART
64.36
800,00
8,351.78
64.36 005692
005693
005695
005696
005698
005699
005700
005701
800.00
45.25 005694
103.88 005694
149.13
5,382.42
5,382.42
42.00
42.00
24.33 005697
24.33
27.12
27.12
r 90.34
12t16t2008 I
190.34
35.00
Cheque Amount -
OOO377 GILLES THERRIEN
375 V.C.C. - EAVESTROUGH DRATN 12t1112008 r
35.00
168.00
OOO99í HORVATH AUTO PARTS
Cheque Amount -168.00
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 216 of 287
2008.08.'t9 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211812008
1211812008 12:37PM
187017
I 871 00
187116
187621
1 00570005
1 005701 05
VINYL LETTERING
HEADLIGHTS
FLASHERS
SUPPLIES
DECEMBER'08 REMIT
JAN'09 REMIT
't1t20t2008
1'v25t2008
1112512008
1211612008
18.08 005702
134.59 005702
s7.63 005702
76.32 005702
Cheoue Amount -
1210512008
12t10t2008
1211012008
1211012008
1211012008
12t11t2008
1210512008
1211012008
1211112008
12t10t2008
1211012008
286.62
367.07
'182.18
76.57
286.31
424.92
56.07
100.50
280.51
62.09
220.21
693.59
005703
005703
005703
005703
005703
005703
005703
005703
005703
005703
005703
OOO427 HYDRO ONE NETWORKS INC
00240-14793Dece UTILITIES-GARAGE
06460-08880Dece UTILITIES - STRAF LIBRARY
12660-62007Dece UTILITIES - MED BLDG
15773-68016Dece UTILITIES-PUMP#S
25260-09578Dece UTILITIES-OFFICE
53993-93004Deceq UTILITIES-PUMP#4
68850-12275Dece UTILITIES - PB GARAGE
68860-0801SDece UTILITIES - STRAF FIREHALL
73394-81003Dece UTILITIES-PUMP#3
86590-87008Dece UTILITIES-PUMP#2
87640-15034Dece UTILITIES-S.C.C.
Cheque Amount -
001469 JACOB FROESE
refund REFUND GRADING DEPOSIT 12t15t2008 I
OOO518 KWIK KOPY PRINTING
23823 BUSINESSCARDS
OO147O LEANNWALSH
reimburse PURCHASE OF SUPPLIES
000569 M &LSUPPLY, FIRE&SAFETY
0000111419 cREDtT-CSAOUTLET
OOOO1 1 .I440 CREDIT . QUICK CUT BLADE
OOOOIl2OOO MASKWTH HEAD HARNESS
0000112424 ADAPTER
0000112440 4"ADAPTER
OOO572 MANULIFE FINANCIAL
08114t2008
08t15t2008
1010812008
1112612008
11t27t2008
Cheque Amount -
12t12t2008 I
500.00
't58.14
2,750.02
500.00 005704
005705
005706
005707
005707
005707
005707
005707
005708
005708
Cheque Amount -
12t16t2008 I
158.14
821.57
Cheque Amount -821.57
-479.12
-33.85
241.17
',l54.68
187.06
c
c
I
I
I
Cheoue Amount -69.94
5,648.'t0
3,542.65
12t05t2008
12105t2008
OOO581 MARVIN'S ROOF REPAIR
Cheque Amount -9,190.75
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 217 of 287
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211812008
EAVESTROUGH CLEANING 12t16t2008
Cheque Amount -
OOO6IO MINISTER OF FINANCE
063 ELGI .I04 MOH REFUND 12t',t5t2008 I
Cheque Amount -
000617 MUDFORD FAMILY FOOD TOWN
101 10416026 SUPPLIES 1211712008 I
Cheque Amount -
000647 NORFOLK DISPOSAL SERVICES
103434 GARBAGEDISPOSAL 11t30t2008 I
Cheque Amount -
001007 oETc
licence app
000699 PERRYGRANT
refund
000706 PITNEY BOWES
8685001 12957
LICENCE - A SWANCE 1211712008 I
Cheque Amount -
REFUND GRADING DEPOSIT 1U1512008 I
COMPREHENSIVE SERVICE
OOO7IO PORT BURWELL HOME HARDWARE
6.463 BATTERIES
6485 LIGHÎS
6490 GLOVES
6496 DUCTTAPE
6498 CORDS
6504 CORDS, LIGHTS, LED
OOO727 PUROI.ATOR COURIER LTD
11t13t2008
1112012008
11t21t2008
1112612008
1112612008
11t2812008
12t18t2008 '12:37PM
777.00 005709
777.00
132.00 005710
132.00
41.21 00571 I
33,768.75
115.00 005713
41.21
33,768.75 005712
005716
005716
005716
005716
005716
005716
00571 7
005718
00571 I
0057r9
115.00
500.00 005714
Cheque Amount -
1210512008 I
500.00
574.16 005715
Cheque Amount -574.16
11.29
221.56
6.77
4.49
31.62
68.12
Cheque Amount -
403895s42 COURIER SERVICE 1?/1212008 I
Cheque Amount -
OOO743 RBCROYALBANK
Dcrn4516Q50000954119 GARBAGE FLYERS - CAN POST 1U03|20OB
Dece45160500009541fgDOGTAGFLYERS-CANPOST 1111012008
Cheque Amount -
OOO77O RODGERMARTIN
#11 NOV'08 K-9 CONTROL
343.85
30.ô4
30.64
304.00
32't.79
625.79
I,155.0011t30t20:08 I
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 218 of 287
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211812008
Cheque Amount -
OOO814 SIFTO CANADA INC
72106339 BULK HIGHWAY COARSE
72108446 BULKHIGHWAYCOARSE
Cheque Amount -
1211812008 12:37PM
1210312008
1211012008
1 ,155.00
2,612.91 005720
4,913.89 005720
OOO829 SPECTRUM COMMUNICATIONS LTD
7,526.80
84.70 005721
57.63 005721
00000021 91
0000002443
2008-270-09925
2008-270-09926
OOO93O TSC STORES L.P.
18'1016640
OOO935 UNION GAS LIMITED
273-2106196-9754)ec
ANSWERING SERVICE
3 MONTHS RENTAL
SMITH DRAIN REPAIRS
SMITH DRAIN REPAIRS
SNOW BROOMS
1211512008
121't5t2008
OOI418 TELUS
005894762005t9021249 CELL PHONE - ROADS
000886 THERRIEN'S EXCAVATING
374 INSTALL TANK
OOO913 TOWNSHIP OF MALAHIDE
08-304 BUILDING INSPECTOR
OOO914 TOWNSHIP SOUTH-WEST OXFORD
01 5894762005 CELL PPHONE CHARGES
01589476200512005876 CELL PHONE - P GROENEVELD
015894762005/6197656 CELL PHONE - A SWANCE
015894762005/6365709 CELL PHONE. PB FIRE DEPT
015894762005/6365787 CELL PHONE - ROADS
015894762005/6366178 CELL PHONE - STRAF FIRE DEPT
015894762005/6366,198 CELL PHONE - E BRADFIELD
0'15894762005/6366368 CELL pHONE E ROLOSON
015894762005/63694M CELL PHONE - K KRUGER
015894762005/6689955 CELL PHONE - B BUTLER
016242498003 CELLPHONE-BKNIFTON
Cheoue Amount -142.33
36.95 005722
8.54 005722
69.55 005722
42.77 005722
36.95 005722
38.65 005722
36.95 005722
44.69 005722
42.77 005722
47.63 005722
46.84 005722
31.3'f 005722
1112712008
1112712008
11t27t2008
11t27t2008
11t27t2008
1112712008
1'.v27t2008
11127t2008
1',1t27t2008
11t27t2008
1112712008
1210512008
Cheque Amount -
12t11t2008 I
483.60
735.00 005723
Cheoue Amount -
1210912008 I
735.00
199.92 005724
Cheque Amount -'199.92
625.41 005725
2,225.50 005725
1211812008
12t18t2008
Cheoue Amount -
12115t2008 I
2,850.91
117.48 00s726
Cheque Amount -117.48
805.73 005727UTILITIES - E.C.C.12109t2008 I
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 219 of 287
2008.08.r9 6.3 9050
273-2106243-0725ùec UTILITIES - PUMP#1
000966 WEBER'S WELDING & MFG
13074 PARTS
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 1211812008
1211812008 12:37PM
Cheque Amount -
1U15t2008 I
823.58
193.76
Cheque Amount -
Cheque Run Total -u,723.84
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 220 of 287
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM 01/08/2009 1:33PM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
OOOO34 AGO INDUSTRIES INC
373964 SAFETYCLOTHING 1211812008 I 3,19'1.72 005729
Cheque Amount - 3,191.72
000036 AGRO SPRAY LIMITED
167414 CHEMWASH TANK 12t09t2008 I 178.45 005730
Cheoue Amount - 178.45
001337 AROUNDABOUT BAYHAM
911 ad 911 AD 1212912008 I 30.00 005731
ChequeAmount- 30.00
000069 ASSOCIATION OF ONTARIO ROAD
408-89 RENEWAL - E BRADFTELD 12t04t2008 I 157.50 005732
Cheque Amount - '157.50
OOOO79 AYLMER GLASS & MIRROR
08974 TNSTALL WTNDOW F|LM 12t19t2008 I 2,400.00 005733
Cheque Amount - 2,400.00
OOOO81 AYLMER TIRE
0000049647 REPAIRTIRE
0000049895 T|RE DTSPOSAL
Cheque Amount - 862.67
00127'I BRENDAGIBBONS
course fees REIMBURSE COURSE FEES 1213'112008 I 320.25 005735
Cheoue Amount - 320.25
001473 C.I.E. CHAMPION INDUSTRIAL
013187 GRANULAR VALVE DRTVER 12t12t2008 I 389.85 005736
Cheque Amount - 389.85
OOO141 CAIN'S AUTO SALES & SERVICE
1U1812008 I 73.93 005734
1213012008 I 788.74 005734
1210312008 I 90.98 005737
't210412008 I 2,077.09 005737
1210812008 I 44.02 005737
12t10t2008 I 352.79 005737
4984 DRIVETRAIN
4987 TUNE-UP, E TEST
5000 LoF
5022 REAR TIRES
Cheque Amount - 2,564.88
OOO154 CANADIAN KOOL WATER
108778 WATER BOTTLES 12t31t2008 I 80.00 005738
Cheque Amount - 80.00
OOO160 CANONCANADAINC.
6088178 QUARTERLY BILLING 1211912008 I 542.80 005739
Cheoue Amount -542.80
Page 1
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 221 of 287
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
01/08/2009 1:33PM
OO123f CENTRAL ELGIN FIRE RESCUE
o42to8 BATTERIES - FORD WATER TOWE '.t211712008 I 93,44 005740
Gheque Amount - 93.44
OOO.I91 CLASS A FIRE & RESCUE
23624 HEADLIGHTS
000218 CUPELOCAL3S
Dec08 remit UNION DUES
Cheque Amount - 2564.8
Pß1n008 I 370.88 005742
ChequeAmount- 370.88
OOO229 DANCE SEWER CLEANING INC
10302 HYDRO EXCAVATE, STORM SEWE 12108/2008 I 992.25 005743
'10349 VAC-OUTS 1212612008 I 2,945.25 005743
Cheque Amount - 3,937.50
OOO235 DAVE LIPPERT FUELS LTD
19394 GREASE 11t1312008 I 95.74 005744
Cheque Amount - 95.74
001329 DAVIDSON GENERAL REPAIR
114101 FUEL PUMP, REPAIRS 1212912008 I 764.55 005745
Cheque Amount - 764.55
OOO255 DEREHAM FORGE
29293 BRASS PT.ATES 1211712008 I 17.97 005746
Cheque Amount - 17.97
OOI475 DIANNE BOOTLE
repairs CURTAIN REPAIRS - V.C.C. 1213112008 I 125.79 005747
Cheque Amount- 125.79
000263 DINGLE LINE EQUIPMENT SUPPLY
759 REPAIR SNOW PLOW 1211812008 I 1,711.65 005748
Cheque Amount - 1,711 .65
POSTAGE 12t3112008 I 1.050.00 005749
Cheque Amount - 1,050.00
001026 DR. C. L. LEATHERDALE
oo2 Nov08 CoLLABoRATION FEE 1213112008 I 800.00 005750
ChequeAmount- 800.00
OOO272 DYNAMIC FLUID PRODUCTS INC
l-8641È0 HOSES, CRIMPS 1211712008 I 98.16 005751
f-86557-0 CRIMPS. HOSES 1212412008 I 32.99 005751
000001 DPoc
001
Page 2
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 222 of 287
2008.08.r9 6.3 9050
000276 E.S. HUBBELL & SONS LIMITED
6080
6117
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
Cheque Amount -
0l/08/2009 1:33PM
SIGN POSTS
WNG BI.ADE, BOLTS
1U12t2008
1A23t2008
13'1.15
1,637.94 005752
2,581.99 005752
001179 EAGLE SIGNS & GRAPHICS
392
000284 ED ROLOSON
0008572D
OOO334 FASTENALCANADA
oNTts23200
oNTts232l2
oNTts23288
LETTERS
GIáSSES
PARTS
EXIT SIGN
PARTS
Dec0'1181-23005
Dec'|2650-91004
Decl 8850-1 2458
Dec1897144027
Dec18971-52001
Dec25250-12302
Dec25390-07266
Dec25390-55002
Dec28799-40004
Dec34853-01007
DecA3850-12451
Cheque Amount -
1A0212008 r
4,219.93
67.47 005753
005754
005756
005757
005757
005758
Gheque Amount -
12t17t2008 r
67.47
275.00
Cheque Amount -
000367 GENERAL CHEMICAL
90193659 ALUM SULFATE
000376 GIBSON,LINTON,TOTH,
CO8-366 MOORE BRIDGE - SORENY
File No.C0-1'148 LEGAL SERVICES
OOO4I9 HOBARTFOOD EQUIPMENT
7712730 THERMOSTAT
OOO427 HYDRO ONE NETWORKS INC
Gheque Amount -
1211012008 I
336.80
50r.30
Cheque Amount -
1212912008
12t03t2008
501.30
1,585.42
110.45
Cheque Amount -
12t29t2008 r
1,695.87
509.68
UTILITIES - INTERP CENTRE
UTILITIES - PUMP#8
UTILITIES - PB LIBRARY
UTILITIES - METER CHAMBER
UTILITIES - BOOSTER PUMP
UTILITIES - OPP OFFICE
UTILITIES - VIENNA STL
UTILIITIES - PB STL
UTILITIES - PUMP#1
UTILITIES - BEACH WASHROOMS
UTILITIES - PB CENTEN PARK
Cheque Amount -509.68
43.68 005759
124.37 005759
140.80 005759
39.04 00s759
96.97 005759
73.55 005759
526-8't 005759
1,5ô4.55 005759
220.45 005759
156.64 005759
75.97 005759
1U31t2008
1213',112008
12t31t2008
12t31t2008
1213112008
12131t2008
1211612008
1211612008
12t31t2008
1213112008
1213112008
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 223 of 287
Cheque Cheque
Amount Number
2008.08.19 6.3 9050
Dec5022l-05009
Dec50250-12458
DecS6450-1 2330
Dec€2396-22001
Dec62790-07266
Dec75250-12272
Dec81590-07297
Deeß7770-200'12
Dec87790-07295
Dec9385ù12278
Dec93850-91 01 9
Dec93970-20342
000217 tBtGROUP
200196
201372
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
01/08/2009 1:33PM
UITILITIES - SEWER PLANT
UTILITIES - MARINE MUSEUM
UTILITIES - BOAT IáUNCH
UTILITIES - STRAF STL
UTILITIES. RCHMD STL
UTILITIES - PB LIGHTHOUSE
UTILITIES - EDEN STL
UTILITIES - EDISON MUSEUM
UTILITIES - CORINTH STL
UTILITIES. PB FIREHALL
UTILITIES - PUMP#7
UTILITIES - V.C.C.
4,041.69 005759
96.35 005759
48.87 005759
977.81 005759
173.47 005759
183.44 005759
469.36 005759
80.91 005759
171.07 005759
182.59 005759
69.60 005759
471.27 005759
1211612008
1213112008
12t31t2008
1211612008
1211612008
12t31t2008
'1211612008
12t31t2008
12t16t2008
12t31t2008
12t31t2008
12t31t2008
Cheque Amount -10,029.26
1,496.82 005760
1,787.10 005760
12t15t2008
12t19t2008
OOí435 JOHN CRAIG CONSULTING
08080803
OOO498 KEN SPROUL
381 I
000506 KIM HUSTED SURVEYING LTD
Job 08-8367-1
OOO5IO KI.ASSEN AUTO PARTS
Cheque Arnount -
CONSULTING - STRATEGIC PLAN 1211812008 I
Cheque Amount -
SNOWPLOWING 1?,31t2008 I
Cheque Amount -
SURVEY PT LOT 17 CON 3&4 12t17t2008 I
Cheque Amount -
CONSULTING FEES
FERRY FEASIBILITY STUDY
olL
BULB
FILTERS
O.RING
BULBS
SNOW BRUSH
WIPERS
Fl-ASHERS
WIPERS
CLAMP, SAW BLADES
WIPERS
3,283.92
1,207.50 005761
1,207.50
3,963.75 005762
005763
3,963.75
3,641.05
I -1 8690
I -1 9061
1-19184
1-19188
I -1 9505
1-1 9630
1-19752
1-19787
1-19797
1-l 9940
I -1 9980
11129t2008
12t06t2008
12t09t2008
1210912008
12t15t2008
'12t17t2008
12118t2008
1211912008
1211912008
12t23t2008
12t23t2008
3,641.05
54.10 005764
8.28 005764
49.78 005764
2.83 005764
12.49 005764
11.25 005764
68.21 005764
21.29 005764
34.10 005764
12.73 005764
34.10 005764
Cheque Amount -309.1 6
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 224 of 287
12t26t2008 I
Cheque Amount -
12t29t2008 I
Cheoue Amount -
6394 REGISTRATION FIRE COLLEGE 1212412008 I
Cheque Amount -
000633 NATURAL RESOURCE GAS LIMITED
2008.08.19 6.3 9050
000647 NORFOLK DISPOSAL SERVICES
1O5OO2 GARBAGE DISPOSAL
OOO513 KOOLEN ELECTRIC
14126 CHECKPOWERSUPPLY
OOO517 KROWN RUSTCONTROL
05680 REPAIR
00061O MINISTER OF FINANCE
E12378-01 Dece
E14212-OlDece
E2238041Decæ
824200-01Decæ
E45407-0lDece
E4540901Dece
E4541 0-01 Dece
E5'1600{lDece
F1 9290-01 Dece
F20600{1Dece
F268M-01Dece
G0621 0-01 Dece
G06305-01 Dece
G06307-0'l Dece
G'15700-01Dece
G40407-01 Dece
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
UTILITIES - FIREHALL 'I2rIgpOOÙ I
UTILITIES - MED BLDG 1211812008 I
uTtLtTtEs - PUMF#s 1211812008 I
uTtLtTtES - S.C.C. 1211812008 I
uTtLtTtEs - oFFtcE 12118t2008 I
uTtLtTtES -PUMP#2 1211812008 I
uTtLtTtEs - LTBRARY 12t18t2008 r
UTILITIES - GARAGE 1211812008 I
UTILITIES - EDISON MUSEUM 1211912008 I
uTtLtTtES - V.C.C. 12t19t2008 I
uTtLtTtES - PUMP#6 1211912008 I
UTILITIES - PB LIBRARY 12I2OI2OO8 I
UTILITIES - MARINE MUSEUM 12I2OI2OO8 I
UTILITIES - PB FIREHALL 12I2OI2OO8 I
uTtLtTtEs - PB OPp OFFTCE 12t20t2008 I
UTILITIES - PB WORKS GARAGE 12I2OI2OO8 I
Cheque Amount -
01/08/2009 1:33PM
294.00 005765
294.00
196.35 005766
196.35
450.00 005767
450.00
936.18 005768
319.75 005768
1 1.09 005768
526.54 005768
486.97 005768
1'1.34 005768
102.83 005768
1,982.77 005768
358.25 005768
40.77 005768
13.40 005768
154.11 005768
459.73 005768
558.16 005768
10.79 005768
198.43 005768
12t31t2008 I
6,171.11
33,491.84 005769
005770
005770
005771
005772
000658 oMERS
04100 Dec '08
EMC123
DEC'08 REMIT
INTEREST - GROUP O41OOO
Cheoue Amount -33,49'1.84
16,696.34
21.20
12t31t2008
12t't5t2008
000661 0NTAR|O ASSOCTATTON OF
'09 membershio 2OO9 MEMBERSHIP
OO1 476 POLLAR HIGHWAY PRODUCTS
Cheque Amount -
1213112008 I
16,717.54
55.00
Cheque Amount -55.00
2,745.9040684 GEOMELT 12t11t2008 I
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 225 of 287
OOO71O PORT BURWELL HOME HARDWARE
6478 TAPE
2008.08,19 6.3 9050
6480
6501
OOO737 RAMONA PEIDL
341381
341382
341383
BLEACH
CAULK
DEC'08 CLEANING
DEC'08 S.C.C. CLEANING
DEC'08 V.C.C. CLEANING
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
Gheque Amount -
Cheque Amount -
12t15t2008 I
Cheque Amount -
1U16t2048 r
Cheque Amount -
1212612008 I
Cheque Amount -
12t12t2008 r
Cheque Amount -
12t31t2008 I
Cheque Amount -
01/08/2009 1:33PM
OOO716 PRAXAIR DISTRIBUTION
05869492 OXYGEN, ACETYLENE
000718 PR|NCESSAUTO
372634 PARTS
OOO727 PUROLATOR COURIER LTD
404001894 COURIERSERVICE
OOO733 R&RREFRIGERATION
KITCHEN COOLER
OOO735 R.G. RYCKMAN TRUCKING LTD
1442 HAULING
20.38
274.56 005774
155.24
274.56
159.24 005775
005776
005777
005778
005780
005782
005783
23.47
2694
23.47
173.25
173.25
1,529.85
OOO742 RBC LIFE INSURANCE COMPANY
21842 - Dec '08 DEC'08 REMIT
000660 RELIANCE HOME COMFORT
Dec00551 48374214837 WATER HEATER RENTAL
001474 RESTAURANT EQUIPMENT AND SUPPLY
141634
Cheque Amount -
12t31t2008 r
Cheque Amount -
1211512008 I
Cheque Amount -
TWO DOOR COOLER - S.C.C.1211712008 I
Cheque Amount -
2,590.00
62.02
62.02
31.50 005781
31.50
4,211.51
OOO77O RODGER MARTIN
#12 Dec'08 DEC'08 K-9 CONTROL
4,2't',t.51
1,260.001213112008 I
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 226 of 287
Cheque Cheque
Amount Number
2008.08.19 6.3 9050
000806 SGS CANADA INC
10326154 LAB FEES
10326155 LAB FEES
10326156 t-AB FES
10326723 LAB FEES
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0110812009
01/08/2009 1:33PM
Cheque Amount - 1,260.00
Cheque Amount - 1,074.15
OOOB14 SIFTO CANADA INC
72107641 BULK HTGHWAY COARSE 1210812008 I 5,028.09 005785
72109748 BULK HIGHWAY COARSE 1211312008 I 2,662.51 00578s
72110735 BULK HTGHWAY COARSE 1211712008 I 2,462.82 005785
72111937 BULK HTGHWAY COARSE 1211912008 I 5,064.63 005785
72',112664 BULK HTGHWAY COARSE ',1212212008 I 5,296.96 005785
Cheque Amount - 20,515.01
OO13O5 SOLPIáN REVIEW
152681-08 SUBSCRIPTION RENEWAL 1213012008 I 52.50 005786
Cheque Amount - 52.50
OOO827 SOUTHWESTERN FIRE PROTECTION
1500 ANNUAL INSPECTION 1113012008 I 1'18.08 005787
Cheque Amount - 'l '18.08
OOO992 STAUFFER MOTORS LIMITED
57033 BULBS 1211212008 I 44.07 005788
Cheque Amount - 44.07
000866 TAB
11097347 F|LE POCKETS - LEGAL 1213112008 I 90.67 005789
Cheoue Amount- 90.67
001272 TAK MECHANICAL
722
000870 TBSC
2448
2449
HOSE CONNECTOR 12t31t2008 I 230.95 005790
12t23t2008 I 273.00 005784
1212312008 I '174.30 005784
1212312008 I 64.05 005784
1212412008 I 562.80 005784
ChequeAmount- 230.95
REPLACE MODE KNOB 1211712008 I 47.71 005791
TNSPECT, CLEAN, BATTERIES 1211712008 I 64.14 005791
ChequeAmount- 111.85
OOO874 TEAMTRUCKCENTRES
A283020100 WIPER ASSY 1012812008 I 66.93 005792
A283040005 CREDIT - WIPER ASSY 1013012008 C -66.93 005792
4283660042 P|PE SOCKETS. PARTS 1213',112008 I 186.49 005792
Cheque Amount -186.49
Page 7
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 227 of 287
Cheque Cheque
Amount Number
2008.08.19 6.3 9050
001418 TELUS
015894762006
000886 THERRIEN'S EXCAVATING
372
373
376
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
01/08/2009 1:33PM
CELL PHONE LATE CHRG
01589476200612005876 CELL PHONE - P. GROENEVELD
01s894762006/6r97656 CELL PHONE - A SWANCE
015894762006/6365709 CELL PHONE - PB FIRE DEPT
015894762006/6365787 CELL PHONE - ROADS DEPT
015894762006/6366178 CELL PHONE - STRAF FIRE DEPT
015894762006/6366,198 CELL PHONE - E BRADFIELD
015894762006/6366368 CELL PHONE - E ROLOSON
015894762006/6369464 CELL PHONE - K KRUGER
015894762006/6689955 CELL PHONE - B BUTLER
01589476200619021249 CELL PHONE - ROADS DEPT
12t27t2008
12t27t2008
12t2712008
12t27t2008
12t27t2008
12t27t2008
12t2712008
12t27t2008
1212712008
12t27t2008
12t27t2008
8.56 005793
53.34 005793
41.87 005793
36.95 005793
37.63 005793
36.95 005793
45.82 005793
45.93 005793
45.71 005793
52.94 005793
36.95 005793
DRAIN REPAIRS
SNAKE DRAIN
SNAKE CULVERTS
SMITH DRAIN
SMITH DRAIN
SNOWPLOWING
SNOWPLOWING
SNOWPLOWING
SNOWPLOWING
SNOWPLOWING
SNOWPLOWING
SNOWPLOWING
Cheque Amount -442.65
9,534.00 005794
635.25 005794
1,144.50 005794
12t11t2008
141112008
12t11t2008
001472 TILLSONBURG FLEET SERVICES
162
OOO913 TOWNSHIP OF MALAHIDE
08-31 3
OOO914 TOWNSHIP SOUTH-WEST OXFORD
REPAIR PRIMER MOTOR 1211812008 I
Cheque Amount -
INFORMATION TECHNOLOGY 1211212008 I
Cheque Amount -
Cheoue Amount -11,313.75
267.34
1213112008
1213112008
72.24
4,720.23
7,455.22
267.34
72.24
005795
005796
005797
005797
005799
2008-276-10033
2008-27e-10034
001324 UNDERHILL BROS
1726
1727
1729
1730
1733
1735
871 35
Cheque Amount -12,175.45
220.50 005798
299.25 005798
315.00 005798
630.00 005798
189.00 005798
157.50 005798
283.50 005798
11t22t2008
12t07t2008
12t17t2008
12t19t2008
12t21t2008
1212212008
12t24t2008
OOO947 VANDENBRINK FARM EOUIPMENT INC
Cheoue Amount -2,094.75
55.94P143755 FILTERS 121',t712008 I
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 228 of 287
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 01/08/2009
Cheque Amount -
12t18t2008 r
Cheque Amount -
01/08/2009 1:33PM
55 94
OOO954 VIKING CIVES LTD
2613578 OIL LEVEL GUAGE
OOO957 VOTH SALES &SERVICE LTD
55.87 005800
00001 7871 5
0000178732
00001 78740
00001 78758
00001 78801
0000178824
0000178826
00001 78827
0000't78830
0000178831
0000178842
0000'178843
00001 78844
0000'178848
00001 78852
00001 78883
BLOWER MOTOR
RAIN CAP
PLOWWHIPS
BATTERY, TIRE GUAGE
RAIN CAP - CHROME
FITTINGS, ANNUAL SAFETY
EMISSIONS TEST
FITTINGS. ANNUAL SAFETY
SAFETY. EMISSIONS, REPAIR
EMISSIONS TEST
ANNUAL SAFETY
AIR FILTER, SPARK PLUGS, OIL
SAFETY & SERVICE
ANNUAL SAFETY
REPLACE ALTERNATOR
FITTINGS, HOSE, ENDS
1210912008
12t10t2008
12t11t2008
12t15t2008
't211812008
12t22t2008
1212212008
12t22t2008
12t22t2008
12t22t2008
1212212008
12t22t2008
1212212008
1U2312008
12t23t2008
12t29t2008
55.87
't73.13 005801
20.30 005801
433.65 005801
't92.09 005801
47.45 005801
3,612.78 00580'l
68.25 005801
1,038.65 005801
689.21 005801
68.25 005801
2,178.73 005801
663.61 005801
2,832.33 005801
649.16 00580'l
425.74 00580í
190.69 005801
OOO98I WILSON'S LAWN CARE
Nov'08 SNOW REMOVAL
000986 WORKPLACE SAFETY & INSURANCE
1625314 Dec08 PREMIUMS
1625314 December DEC'08 REMIT
OOO99O ZAP'S TREE AND LAWN SERVICE
OOOOI23O TREE REMOVAL
Cheque Amount -
1112212008 I
13,284.02
425.25 005802
005804
Cheque Amount -425.25
67.87 005803
2.486.92 005803
12t't2t2008
12t13t2008
Cheque Amount -
1212212008 I
2,554.79
1j0250
Cheque Amount -1,102.50
Cheque Run Total -186,839.80
Page
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 229 of 287
80Rl¡l I'IUNIcIpALITy OF BAYHAH
TOT PACKETS - 2
CURRENT
4,962.20
ADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORTCO]'IPANY TOTALS
ADJ UST - CR CURRENT TOTAL
4,96?.20
L ,79I.79
4,493.24
969 , 05
L6,?I6 .28
35,02r.94
50.00
35,O7L,94
5L,288.22
I09.52
5,47
5r,403.01
ANALYSIS OF SERVICE CHARGES
ADJUST -DR
RUN: ÐEC S0 2008 N0: APAGEz l?67GST REG: I000574IS RTOO04
COMPANY PAGE: 3
DEBIT DATE: DEC S0, Z00B
DATE 0F PAY: JAN Z, ZOog
YTD TOTAL
8,962.2O FEDL TAX
NR TAX
PROV TAXL,79t.79 EI CoNT
QPIP4,493.24 CAN PEN
QC PEN
QC HSF
969.05 0N EHT
1.IB HET
NL HAPSET
L6,2L6.28 TOT STATS
CHEQUES
55,02I .94 DEPOSITS
US DEPS
50. OO DED DEPS
35,07L.94 TOT NPAY
RRSP
KI I
5L,2AA,22 TOT PAYROL
r09.52 SERV CHRG
5.47 cST
PST
5I ,403. O I GRAND TOT
UNITS
I
CHARGE
46.00
FEDL TAX
NR TAX
PROV IAX
EI CONI
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
I.IB HET
NL HAPSET
TOT STATS
CHEQUES
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
r ,79t.79
4 ,493.24
969. 05
L6,216.?8
35 , O2r .94
50.00
35,07t.94
5l ,288.2?
109.32
5 .47
5I ,403. 0 I
YTD ADJUST
I TEIl
PAYROLL RUNS
ITEH UNITS
SALARIED T¡IORKPAYS 20
PAY ADVICE FOLD 3I
TOTAL S./C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
ITEH UNITSCHARGE
50.40
6.20
HOURLY WORKPAYS II
COURIER FEE I
109.32
51,403.0I DEBIT INFORI'iATI0N: 00S
CHARGE
16.72
10.00
05I02 10t1925
Cheque Register being Cheques #5681 to Cheque #5804 inclusiv...
Page 230 of 287
â/
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAF'F REPORT
TO: Mayor & Council DATE: January 7,2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: F
SUBJECT: Yearþ Update to Bylaws NUMBER: F2009-01
Background Comments
In order to maintain certain municipal financial affairs for 2009, two By-Laws require
enactment at the beginning of each fiscal year. These By-Laws deal with the
establishment of the lnterim Tax Levy and the authorization of borrowing funds to meet
expenditures before tax and other revenues are received. We have not been required to
bonow funds since 2004, however it is prudent to have the facilities in place should the
need arise. As alwavs. staff would inform council of the need to borrow as soon as
possible.
Recommendation:
That Council consider and enact the attached By-Laws, namely;
ByJaw 2008-04 -A Bylaw to provídefor an Interim Tax Levyfor 2009, ønd,
By-Law 2008-03 -A By-law to øuthoríze borrowingfrom time to time lo meet current
expenditures durìng theftscøl year endíng December 31, 2009.
Suzanna Dieleman Mantel. CGA
Treasurer
Respectfully submitted,
Kyle
Staff Report F2009-01 regarding Yearly Update to Bylaws. Fi...
Page 231 of 287
THE CORPORATION OF THE
MUNICIPALITY OF' BAYHAM
BY-LAW NO.2009-003
BEING ABY-LAW TO AUTHORIZE BORROWING
FROMTIME TO TIME TO MEET CURRENT
EXPENDITURES DURING THE FISCAL YEAR EI\IDING
DECEMBER 31,2009.
s.407, provides authoritY for a
are collected, and until other
municipality for the Year,
AND WHEREAS the total amount which may be bonowed from all sources at any one time to
meet the current expenditures of the municipality, except with the approval of the Ontario
Municipal Boa¡d, is limited by Section 407 of the Municipal Act.
NO\ry THEREFORE TIIE COTJNCIL OF THE CORPORA.TION OX'THE
MI]¡ÛCIPALITY OF BAYHAM ENACTS AS FOLLO\ilS:
Borrowing
Authority
fnstruments
Lenders
Limit on
Borrowing
Borrowing
I)ocuments
Required
l) The head ofCouncil and the Treasurer are hereby authorized to
borrow from time to time by way of promissory note or bankers'
acceptance during the year 2009 (hereinafter referred to as the
current year) such sums as may be necessary to meet, until the
taxes are collected, and until other revenues are received, the
current expenditures of the municipality and the other amounts that
are set out in section 407 of the Municipal Act.
2) A promissory note or bankers' acceptance made under Section I
shall be signed by the head ofCouncil or such other person as is
authorized by by-law to sign it and by the Treasurer,
3) The lenders from whom amounts may be borrowed under authority
of this by-law shall be the Royal Bank of Canada a¡rd such other
lender(s) and reserve funds of the municipality as may be
determined from time to time by resolution of the Council.
4) The total amount which may be borrowed at ariy one time under
this byJaw, together with the total of any similar borrowings that
have not been repaid, shall not exceed, from January lst until
September 30th ofthe current yea¡, 50 percent ofthe estimated
revenues of the municipality as set forth in the estimates adopted
for that year. Such borrowing shall not exceed, from October lst
until December 31st ofthe current year,25 percent ofthe said
estimated revenues of the municipality as set forth in the estimates
adopted for that year. For purposes of this by-law, the estimated
revenues of the municipalþ shall not include revenues derivable
or derived from
(a) borrowings or issues ofdebentures, or
(b) a surplus, including anears of levies, or
(c) a transfer from the capital fund, reserve funds or reserves.
5) The Treasurer shall, at the time when any amount is borowed
under this by-law, ensure that the lender is or has been fumished
with a certified copy of this byJaw, a certified copy of the
resolution mentioned in Section 3 determining the lender if
applicable and a copy of the estimates of the corporation adopted
for the current year and also showing the total ofany other
amounts borrowed from any and all sources under authority of
Section 407 ofthe Municipal Act, 2001 that have not been repaid'
Staff Report F2009-01 regarding Yearly Update to Bylaws. Fi...
Page 232 of 287
When
Estimates Not
Adopted
Charge on
Revenues
and
Directive to
Treasurer
Effective Date e)
6)
MUNICIPALITY OF BAYHAM
BY-LAW NO. 2009-003
Page2
Ifthe estimates for the current year have not been adopted at the
time an amount is borrowed under this by-law.
(a) the limitation on total bonowing shatl be calculated for the
time being upon the estimated revenues of the municipality
as set fofh in the estimated adopted for the previous year'
and
O) the copy furnished under Section 5 shall show the nature
and amount of the estimated revenues of the municipality
as set forth in the estimates adopted for the previous year.
All or any sums borrowed under this bylaw shall, with interest
thereon, be a charge upon the whole ofthe revenues ofthe
municipalþ for the current year and for any preceding years as
when such revenues are received but such charge does not defeat
or affect and is subject to any prior charge then subsisting in favow
of any other lender.
The Treaswer is hereby authorized and directed to apply in
payment of all or any sums borrowed under this byJaw, together
with interest thereon, all or any of the money hereafter collected or
received, either on account ofor realized in respect ofthe taxes
levied for the current year and preceding years or from any other
source, which may lawfully be applied for such pulpose'
This byJaw shall come into full force and effect upon date of
passing.
7)
8)
Read a first, second and third time and linally passed this 15th day of January 2009.
MAYOR CLERK
Staff Report F2009-01 regarding Yearly Update to Bylaws. Fi...
Page 233 of 287
THE CORPORATION OF' TI{E
MUNICIPALITY OF BAYHAM
BY-LA\ry NO. 2009-004
ABY-LAWTO PROVIDE FORAN INTERIM TAXLEVY
\ilIIEREAS Section 317 of The Municipal Act,200I, Chapter 25, S.O.2001, as amended,
provides for a¡r interim levy for 2009 on the assessment of property in the municipality rateable
for local municipal pu{poses, subject to certain restrictions;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable and expedient that such a levy should be made;
THEREFORE the Council of the Corporation of the Municipalþ of Bayham enacts as follows:
1. That for the year 2009, the interim tax levying amounts to be levied, raised and collected
on all real property taxable within the residential, farmland, pipeline, multi-residential,
commercial and industrial classes, and liable to pay the same according to the last revised
assessment roll, shall be fiffy (50) percent (%Q of the total amount of annualised taxes for
municipal and school purposes levied on the propefy for the previous yeaÌ, that is for the
year 2008.
2. The said interim tax levying amounts shall be due and payable in two instalments at the
Municipality of Bayham Offrce at 9344 PIark Road, Straffordville, on or before the
following dates:
FIRST INSTALMENT
SECOND INSTALMENT
February 27,2008
May22,2008
Notice of such taxes due shall be sent by first class mail by the Tax Collector to those
persons or firms liable for the payment of taxes.
5. That a charge as a penalty of one and one-quarter per cent on the amount of any
outstanding taxes levied in 2009 shall be made on the first day of default and on the first
day of eaci calenda¡ month thereafter in which default continues, until December 3l't
2009, arñ any such additional amount shall be levied and collected in the same manner as
if it had been originally imposed with and formed part of such levy.
6. That interest of one and one-quarter per cent on the amount of any taxes due and unpaid
after December 31, 2009, shall be charged on the first day of each calendar month
thereafter in which the default continues.
7. That taxes may be levied, in accordance with the provisions of this byJaw on the
assessment of property that is added to the assessment roll after this byJaw is passed,
8. That the provisions of the Municipal Act with respect to the levy of the yearly rates and
the collection of taxes apply mutatis mutandis to the levy of rates and collection of taxes
under this byJaw.
9. That this byJaw shall become effective as ofthe lst day ofJanuary 2009'
READ A X'IRST AND SECOND TIME this 15th day of January 2009.
READ A THIRD TIME AND FINALLY PASSED this 15th day of January 2009.
MAYOR CLERK
Staff Report F2009-01 regarding Yearly Update to Bylaws. Fi...
Page 234 of 287
9/
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Council Remuneration & Expenses
DATE: January 7,2009
FILE: F03.03
NUMBERzF2009-02
Background Comments
Pursuant to section 284(l) of the Municipal Ac!2007, a Statement of Remuneration and
Expenses for all the Members of Council is to be submitted each year to Council for
information purposes. Remuneration was made to council under the authority of s.283 of
the Municipal Act. Itemized below are the remuneration and expenses for each Member
of Council for the year 2007. Expenses include mileage paid to individual councilors.
Lynn Acre
Cliff Evanitski
Mark Taylor
Ed Ketchabaw
Wayne Casier
Taxable
$10,456.13
$ 7,841.13
$ 6,099.00
$ 6,099.00
$ 6,099.00
s 36,594.26
Expenses
$ 5,228.18
8 3,920.56
$ 3,049.50
$ 3,049.50
$ 3,049.50
s18,297.24Total
Recommendation:
TIIAT Staff Report F2009-02 be receivedfor information.
Respectfully submitted,
Dieleman Mantel, CGA
Staff Report F2009-02 regarding Council Remuneration & Expen...
Page 235 of 287
Page 236 of 287
December 9, 2008
Jean Mayor, CEO
Alcohol and Gaming Commission of Ontario
90 Sheppard Avenue East
Suite 200
Toronto, ON M2N 044
Dear Jean Mayor:
RE: LOTTERY LlcENStNc - REQUEST FoR pRocESs srREAMLtNtNc
FILE NO.: P09.cE
At a meeting held on December 8, 2008, the Council of the Municípality of Clarington
approved the following resolution #GPA-698-08 seeking your endorsement:
'WHEREAS The Executive Council, under the recommendation of the Lieutenant. Governor, issued Order in Council 1413t08 r,egarding lottery schemes;
AND WHEREAS the Order in Council 1413t08 provides the Municipality the option
to issue lottery licences provided that those licences are issued within the
Regístrar's requírements, the proceeds from the lottery scheme will be used for a
charitable objects or purposes providing a direct beneiit to the residents of Ontario,
and the proposed event will be conducted in accordance with the Gaming Control
Act, 1992 and its regulations;
AND WHEREAS By-law 94-30, as amended, provides for the licensing of lottery
events within the Municipality of Clarington;
AND WHEREAS charitable organizations within our community rely heavily on
volunteers from the community at large in crder to organlze théir various íunctions
and activities;
AND WHEREAS many of our charitable works within our community are funded
through various lottery activities;
AND WHEREAS the regulations set forth by the Alcohol and Gaming Commission
of Ontario are very onerous, strict and time consuming for the charitãble
organizations and the lottery licensing officers wíthin the Municipal Clerk's
Department;
AND WHEREAS it is understood that these strict rules are enforced to ensure that
the lottery proceeds are applied towards approved charitable works;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO LIC 3A6 T 905-623-3379
Copy of Correspondence dated December 9, 2008 from Corporati...
Page 237 of 287
Jean Mayor
CAG*mea
C: Premier Dalton McGunity
John O'Toole, MPP Durham
Ontario Municipalities
December 9, 2008
AND WHEREAS the charitable organizations are finding it increasingly difficult for
their volunteers to take on the necessary functions to comply with the AGCO's
Terms and Conditions respecting lottery events;
AND WHEREAS in 2005 the AGCO initiated a project to modernize charitable
gaming with the focus being on eight key areas for review including
"streamlinig/simplifying administration";
AND WHEREAS staff have previously submitted comments and recommendations,
in response to the AGCO's survey, a component of their modernizing project,
proposing options for streamlining and simplifying the application and reporting
process;
AND WHEREAS no improvements have been made to streamline or simplify the
application, reporting or administration processes respecting Break Open Tickets or
Raffles;
NOW THEREFOR BE lT RESOLVED THAT the Municipality of Clarington request
the Alcohol and Gaming Commission of Ontario to expedite its Modernization of
Charitable Gaming Project, in particular the application, reporting and administration
processes respecting Break Open Tickets and Raffles; and
THAT a copy of this resolution be forwarded to the Premier of Ontario, John
O'Toole, MPP, and all municipalities within Ontario seeking their endorsement.
Yours truly,
Copy of Correspondence dated December 9, 2008 from Corporati...
Page 238 of 287
Phone: (519) 842-9000
Fax: (519) 8424727
Email: msc@ocl.net
Tillsonburg & District
Multi-Seruice Centre (MSC)
The Livingston Centre
96 Tillson Avenue, Tillsonburg, ON N4G 341
www.thelivi nqstoncentre.com
December 15, 2008
Mayor Lynn Acre, Municipality of Bayham
P.O. Box 160
Straffordville ON NOJ 1Y0 '
Dear Mayor, Councillors & Municipality Staff:
Th¡rty years have gone by so quickly! As we enter our 31st year of operations, the
Multi-Service Centre (MSG) would like to, once again, update you on the positive
impact the Adult Basic Literacy program is having in the lives of Bayham
residents.
The MSC Adult Basic Literacy program has been a part of the Multi-Seruice
Centre since 1987, and has provided 1 13,657 hours of direct assistance to
students over those 21 years. One trend program personnel have witnessed over
those years is the increasing importance of literacy skills linked to employability -
especially noteworthy this year in light of local economic conditions.
We are requesting your consideration in upcoming budget deliberations. The
Ministry of Training, Colleges & Universities funds a portion of the required
budget. However, MSC Adult Basic Literacy must raise additional funds every
year in order to meet needs.
We attempt to raise those additional dollars (this year $39,387.00) through
municipal grants (from some of our surrounding municipalities), fundraisers (e.9.,
the Food & Farce held every February), draws, and our annual donor campaign.
The bulk of the dollars we raise goes toward providing instruction to students,
volunteer support (recruitment, training, orientation, ongoing superuision) and the
purchase of materials (tutor references and student library resources). The MSC
Adult Basic Literacy program has 2.39 full-time equivalent staff and, at present,
71 volunteer tutors.
The amount we need to fundraise to support AREA students, linked to the proportion of the
students assisted so far from Bayham in 2008/09, would amount to $3.624.00. Any support you
could provide would be appreciated. Please see the attached statistics sheet.
Mission
A community opanization committed to supporting personal independence through:
e lnnovative and responsive resources o Pa¡fnerships and collaboration e Striving for excellence
Vision
Embracing Personal lndependence C Celebrating a Caríng Community
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 239 of 287
The base budget from the Ministry remains stable but has not increased for ten
years - even though contact hours increased by 43o/o between fiscal year 2003104
and 2004/05 and demand remains high.
Our Municipal Grants Presentation Team would be happy to make a presentation
to Municipality of Bayham Council. Municipal dollars help us to diversify and
leverage our funding base and we enjoy the opportunity to appear before
Council, explain our needs, and answer any questions. ln an era of
shrinking/status quo base budgets, local suppoft is truly valued. We certainly
appreciated past support from Bayham over the years and hope that you will
consider the MSC Adult Basic Literacy program in upcoming budget
deliberations.
Sincerely,
:tor
7/t øt¡¡,ttn fanobrrb/.5/*'
Maureen Vandenberghe
Communications & DeveloPment
CoordinatorM-l :
C: Wendy Woodhouse, Adult Basic Literacy Coordinator (MSC)
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 240 of 287
Tllsonburg & D¡süict
ber 2008: Adult Basic
Number of Students *Hours of Service*
16 358.25
Comparison figures from fiscal year April 2007 to March 2008 (total geographic area served):
" Number of Students: 187** Hours of Seruice: 6,926
Comparison figures from físcal year April 2008 to September 2008 (total geographic area served):
" Number of Students: 150*" Hours of Seruice: 3.913,25
Program and Outcomes lnformat¡on
Adult Basic Literacy (MSC) Program Stat¡st¡cs and Facts:
Ministry of Training, Colleges and Universities, and as a result of the Oxford Literacy
Community Planning process, which identified a need in the Woodstock area.
Basic Skill Levels (LBS) are standards developed by the Ministry of Training, Colleges
and Universities. There are five standards - roughly equivalent to grades 1 to 12. The
MSC ABL program serves those clients that are primarily at levels 1 and 2.
providing volunteer tutors to students, the program offers small classes, computer
upgrading and on-line learning opportunities.
and Universities funding. This is done through request for Municipal Grant suppoft,
fundraising events, ticket sales and donations.
financial assistance from Ontario Works upon program exit.
Ë
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 241 of 287
Adult Basic Literacy Student Profile: Joseph
Joseph has been working with a volunteer tutor since January of
2007. As a child, Joseph attended six years of schooling in Mexico,
All instruction was in the German language. He has noted that, while
he enjoyed learning, his school experience was not always positive.
When he was able to secure employment, Joseph left school.
Joseph has been in Canada for over 20 years and has been employed
as a Farm Manager for L2 of those years. Joseph's responsibilities
include all aspects of farm management: updating logs, compiling
statistics, completing forms and safety information, and caring for the
animals. Joseph enjoys his job and wishes to retain his employment.
However, Joseph was finding it difficult to fulfill his employment
obligations and felt that he would have more confidence if he could
upgrade his literacy skills.
Since January 2007, Joseph and his tutor have met regularly to work
on literacy skills and workplace goals. Through the use of literacy
resources and authentic workplace materials, Joseph is now more
able to complete his job-related duties. He is also happy to report
that upgrading literacy skills has allowed him to read notes left by his
wife, read to his grandparents, follow a map/ and use his pager. All
of these skills were once very difficult for Joseph to do without help
from others. Joseph is grateful that he is now more independent.
Joseph's employer has noted the positive difference in his literacy
skills and has offered to reimburse Joseph for resources which he
successfu I ly com pletes.
Joseph's-success is motivating him to continue his literacy
upgrading...both on the job and in daily life.
2
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 242 of 287
Municipolity of Boyhom
Municipol Gronl/Assislonce Applicolion Form
A. Nome of Orgonizolion ond Moiling Address:
Tillsonburg & District
Multi-Service Centre
(in The Livingston Centre)
9ó Tillson Avenue
Tillsonburg, ON N4G 3Al
Conlocl Person: Moureen Vondenberghe
Telephone: (5,l 9) 842-9008, exl. 270
Cotegofies of Requesl for Assislonce
Finonciol Gront
Fee Woiver
Sioff Support
Equipment/Moteriols Su pply
lnsuronce Coveroge
Use of Municipol Properly/Fociliiies
Other
Position: Communicotions &
Development Coordinotor
B.(check oppropriote boxes) :' ø (3,624.00)
tr
tr
tr
tr
tr
tr
a
a
a
a
a
a
a
C. Deloils of Requesl for Assislonce: Note: if this opplicotion includes ony ossistonce
other thon direct finonciol gront, pleose outline detoils of request {i.e., type ond
estimoted hours of stoff support; focilities to be used; dotes; etc.):
Not opplicoble.
D. Purpose of Gront/Assislonce: (i.e., services to be provided, donotions, etc.):
Gront funds will be opplied directly to Boyhom residents receiving ossistqnce in the Adult Bosic
Literocv progrom (see ottoched stotistics sheet).
E. Orgonizolion Bockground:
1. Provide o brief oulllne of the orgonizofion indicqting if it is incorporoled os o non-profil
orgonizolion:
The lllsonourg & District Multi-Service Centre (hereofter refened to qs MSC) hos been operoting
since 1978 - 30 yeors of operotion. The primory historicol purpose of fhe orgonizotion wos to
ensure thot services were ovoiloble in the locql community for rurql ond smoll community
residenls. The first seryices offered were in the oreos of informotion ond home support lo seniors.
The present configurotion of services evolved over time (see #2 below). Coordinotion of other
seryices (í.e., bringing other seryices into the community) hos been qnoiher importont historicol
role of the ogency. The most recent qdditions to progromming include ihe Home qt losl (HAt)
qnd Assisted living in the Community (AtCom) services. Home of Lost (HAL) is o free service for
seniors (ó5+) to help them get sofely settled in qt home ofter q hospitol stoy or emergency room
visii. The gool of 'Assisted Living', olso of no chorge to clients, is to help seniors remoin in their
own homes. The orgonizotion is on incorporoted, registered chority.
Municipol Gronl Applicotion Form: Boyhom, 09/10
lìllsonburg & Districl
Multi-Service Centre
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 243 of 287
Adult Bosic Literocy (ABL) become o progrqm offered through ihe MSC storting in 1987, ofter o
survey conducted in ,ì98ó demonstroted ihere wqs o need in this oreo for such progromming. A
recent, comprehensive progrom review (by the core funder, the Ministry of Troining, Colleges
ond Universities) found the ABL progrom to be operoting of o very high level ond described it os
"q model for the Þrovince".
2. The generol objecfives/services of lhe orgonizofion:
Mission: A community orgonizotion committed to supporting personol independence through:
Vision: Embrocing Personol lndependence o Celebroting o Coring Community.
The MSC provides the following progroms in three brood service oreqs:
Adult Bosic Literqcv: One-on-One Tutoring, Smqll Groups (including the Literqcy Bridging
lnitiotive), On-line Leorning (Alpho Route);
Employment Counsellino & Emolovment Services: Resource Centre, Job Connect (youth), Adult
Employment, Summer Jobs Service; qnd
Home Support Services: Personol Support Services, Homemqking & Enqnds Service, Home/Yord
Mqintenonce & Repoir, Meols on Wheels lFrozen Meols, Tronsporlotion (Wheelchoir & Non-
wheelchoir), Foot ond Hond Core, Assisted Living in Supportive Housing (SH) & the Community
(ALCom), Home ot Lost (HAL).
3. The number of volunteers porlicipoting in lhe orgonizolion:
There continues to be over 200 volunieers (244in 2007 /08) involved in MSC octivities in the
following oreos (oll ore screened ond receive orientotion/supervision):. Boord of Directors;o Meqls on Wheels (drivers ond runners);o Tronsportotion (drivers);. Foot Core clinic clinics (ossistonts to quolified delivery stoff);. Adult Bqsic Literocy (tutors - required to complete troining workshop; of present there ore
Zl octive tutors);ondo Fundroising committees ond octivities.
4. Describe for whom the orgonizolion provides service:
EI AII citizens - within the scope of progrom porometers ond funder guidelines in
the tri-county oreo. ln the Adult Bosic Literqcy proorom: (the following ore provinciolly
designoted requirements) students musl be residents of Ontorio; '19 yeors of oge or older
(some exceptions opply for 17, 18 yeor olds if seeking employment ond there ore no other
upgroding options ovoiloble); if individuqls qre second longuoge clients, they must be
illiterote in their own longuoge ond students must be oble to communicote in orol English
enough to be understood. The progrom focus is on providing Literocy Bosic Skill Levels (LBS) I
ond 2 - there ore 5 levels developed by the Ministry of Troining, Colleges ond Universities
roughly equivolent to grodes I to 12. There is on increosing emphosis on supporting
employobility skills.
tr A specific group
tr A specific oreo
Municipol Gront Applicotion Form: Boyhom, 09/10
lillsonburg & Dislricl
Multi-Service Cenlre
2
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 244 of 287
5. Describe the geogrophicol oreq in which the orgonizqlion operotes.
The bulk of progromming is provided in the eosiern/south eostern portions of Elgin, the northern
portion of Norfolk ond the southern holf of Oxford (with some exceptions). For some progroms,
geogrophic scope of services is dependent upon funder guidelines ond expectotions os well os
progrqm poromeiers. The Adult Bosic Literocy proorom provides progromming in the tri-county
qreo.
6. Describe how the requesled gront funds will be ulilized within lhe orgonizotion.
Funds will be directed toword Adult Bosic Literocy.
The Adult Bqsic Literocy (ABL) progrom is portiolly funded by the Ministry of Troining, Colleges
ond Universities. However, it hos olwoys been on historicol expectotion (on the port of the
Ministry) thqt dollors must be leveroged with community support. This is the cqse in every
community thot receives this type of funding. The requested gront will be directly opplied to the
portion of the Adult Bosic Literocy budget thot we currently need to fund through gronts,
donotions ond fundroising (equivolent to $39,000.00 onnuolly).
Nine point fwo (9.2) percent of oll Adult Bosic Literocy progrom octivity from April to September,
2OO8 wos devoted to Boyhom students (1ó students, 358.25 hours of service). Boyhom gront
dollors will be opplied directly to support those students: providing instruction ond volunteer
support (recruitment, troining, orientotion, ongoing supervision) os well qs the purchose of
mqteriols (tutor references, student librory resources, evoluotion tools).
7. Describe if the orgonizolion hqs requesled finqnciol qssislqnce in lhe lqsl l2 monlhs from
olher government orgonizolions. Lisl qmounls received.
Municipol gront funds, directed toword Adult Bosic Literocy, hove been received os follows in
2008:o Municipolity of Boyhom:. County of Elgin:. County of Norfolk. County of Oxfordo Township of South-West Oxford:o Townshio of Norwich:
$0.00
$4,500.00
$1,000.00
$4,000.00
$r,800.00
$e43.00
8. Describe lhe steps being token to increqse revenues (odmission fees, etc.).
ln order to finonce progroms, which require community support (yeorly gool: $39,000.00), the
MSC:o Appeols to locol municipolities every yeor (see #Z);
o Holds o mojor fundroising event every Februory (the Food & Force on Feb. 21,2009) wilh
the proceeds going toword Adult Bosic Literocy;
. Orgonizes smoller fundroisers onnuolly (which includes speciol roffles);
o Hos distributed loose cosh contoiners in the community; ond
o Encouroges individuql ond group donotions. The Annuol Adult Bosic Liierocy Donor
Compoign hqs o gool of roising $,l3,000.00 (we ore still in the midst of lhis compoign). We
host on onnuol donor recognition recepiion of our Annuol Meeting every June.
Note: there is no cost io students receiving literocy progrqmming. Students ore encouroged to
purchose books, but there is on option to borrow books.
Municipol Gront Applicolion Form: Boyhom, 09/10
Illsonburg & Dislrici
Multi-Service Centre
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 245 of 287
9. Describe qny funding received from the Municipolity in prior yeors (ond how much).
The omount received from Boyhom in yeors post is:o 2008o 2007. 2006. 2005o 2004:o 2003:. 2002:. 200]:o 2000:. 1999:. I 998:. 1997:
$0.00
$0.00
$'r,220.00
$225.00
$1,000.00
$r,000.00
$1,000.00
$1,000.00
$2,000.00
$2,000.00
$r00.00
$o
10. Describe whelher the orgonizqlion will ever be self'supporling.
Pleqse refer to #8. The MSC intends to continue with qll efforts described in #8. The expectotion,
on the port of the Ministry of Troining, Colleges ond Universities, is thot the community will
support community progromming.
11. List lhe Execulive of lhe orgonizqlion.. Vol Foerster:. Suson Howe:. Morlene Pink:
Choirperson
Vice-Choirperson
Executive Director
12. Submit qn eslimole of operoling revenues ond expendifures, for lhe orgonizolion's Adult
Bosic Lilerocy progrqm, for lhe currenl fiscql yeor using the qtlqched form.
Attoched.
Dole: Ù-r', t5, zooS
Nqme/Tille c
Signolure(s):
Telephone Number: (519) 842-9000
Municipol Gront Applicotion Form: Boyhom, 09/10
ïllsonburg & Disiricl
Multi-Service Centre
rg Applicqlion: Morlene Pink, Executive Directorr)\lb"þ)
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 246 of 287
Sources of Revenue
From Operations (list separately)
(lnclde ticket sales, user fees,
fundraising events, service charges, etc.)
Donations
Statement of Revenues and Expenditures
TILLSONBURG & DISTRICT MULTI.SERV¡CE CENTRE
(name of organization)
For the Year Ending March 31. 2008
2008/2009
Current Budget
a
Fundraising
Program income
Pay Equity Funding
From Grants - include all municipal, provincial, federal
ProvincialGrant
Municipal Grants
Other
Total Revenues
Expenditures
Employmenht Costs:
Waqes and benefits
Administration Costs: (List separately)
lnclude utilities, maintenance, supplies,
repairs, permit fees, etc.
Operating expenses
Facility & equipment rent
Proqram & office expenses
Volunteer development
Administrative costs
Staff development
Donations etc. List All: (lndividuals
donations may be summarized
Total Expenditures:
Surplus/Deficit:
Surplus/Deficit from prior year
Cash on hand:
12.000
9,365
83,1 00
8,243
879
$ 120,587
1.987
7,548
16,967
5,179
2,376
6,576
1.219
131,852
200712008
Last Year Actuals
$
7,555
8,898
1,200
9,365
100,200
11,000
138.218
87,149
11,194
1,788
616
137.718
461
2.257
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 247 of 287
'-u
Correspondence dated December 15, 2008 from Tillsonburg & Di...
Page 248 of 287
What are The Ontario Volunteer Service Awards? < vsa ( Honours and Awards
Sk¡p to content
PageT o12
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HONOURS AI{D AWARDS
What are The Ontario Volunteer Service
Awards?
The Ontar¡o Volunteer Service Awards honour the thousands of people who
generously contribute their time as volunteers across Ontario. These awards
are an ¡mportant way to recognize volunteers who have provided serv¡ce ovel
many yeals.
Who are the award r€c¡Plents?
Volunteers play a very ¡mportant role in ourquality of l¡fe. They help to build
safe, caring and v¡tal communities, and donate their t¡me to help others. In
fact, Ontarians donate more than f¡ve million hours of thelr time each year to
organízations and communities across the province'
Who can rece¡ve this award?
The Volunteer Service awards are given to people who volunteer thelr time to
a single organization for several years.
About the nomlnees...
Youth nom¡nees:
+ Must be under 24 years old and have volunteered with one group for
at least 2 consecutive years.
Adult nom¡nees:
+ Must have volunteered w¡th one group for at least 5 consecut¡ve
years
+ 9 levels are awarded - at 5. 10, f5,20,25,30+,40+, 50+ and 60+
years of continuous sewice
Adult and Youth nominees:
+ Must not have received payment for their volunteer work
+ Must be act¡ve beyond simple membership in an organization
, Must not have performed the serv¡ces as part of their regular
business or professional duties,
How are recipients selected?
Recio¡ents ar The Min¡stry then
ensures the ¡ rate, and that the
nom¡nees are eligible for an award. A letter is sent to conf¡rm that the
nominat¡on has been reviewed and accepted.
How are the awards presented?
@
htþ ://www. citizenship. gov.on. calenglish./honours/vsa/y8t2009
Correspondence received from Ministry of Citizenship and Imm...
Page 249 of 287
what are The ontario volunteer service Awards? < vsa < Honours and Awards Page2 of2
tú sudbury
Ë Thunder Bay
ià Timmlns
13 ToÌonto I
lO Toronto 2
I Toronto 3
Ð vlttorla
lÐ w¡ndsor
DOWÍ{LOAD
Volunteer Service
Awards
g l{omlnation- Introduct¡on
@lomlnatlon Form (PDF)
â HTl,lL l{omlnation Form
Recipients are awarded pins and personal certif¡cates at special ceremonies It Sault Ste. Harie
across OntaÌio, Different pins and cert¡ficates honour a variety of years of â _
service. Each recipient ¡s inv¡ted with a guest. every organizaiiJn ílãii"ã'ting rg scarborough
a recipient is also invited to br¡ng two representatives to the award ceÌemony. I stratford
omes and hospita s
What does the award symbol¡ze?
The Volunteer Service Award is a stylized Tr¡llium. The Tríll¡um is the
offic¡al flower of Ontario.
Can I nominate someone?
Only organizat¡ons can enter nominations for the Volunteer Service Awards,
Any organization that has been providing service for five years or more can
nominate up to seven volunteers. For example, nominations are recelved
from:
+ Not-for-prof¡t and non-prof¡t organizat¡ons and assoclatÌons
+ Co-operatives
+ Boards and comm¡ssions
i Businesses
t' Government ministries that recruit volunteers
å Arts, educat¡onal and correctional lnstitutions and schools
When ls the deadline?
Nomlnations must be received by the end ofJanuary every year
How should nomlnations be submltted?
Nom¡nations are usually accepted between November and January 25, When
nominations are be¡ng accepted for th¡s year, you will find a nomination form
on this webslte ln Uotn B PDF and HTHL formats,
Where can I get more lnformation?
Do you have questions about Ontario's recognit¡on programs? Contact us at
the Ontar¡o Honours and Awards Secretariat,
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Correspondence received from Ministry of Citizenship and Imm...
Page 250 of 287
TEE CORPORÂTION OF TEE MI]MCIPALITY O[' BÀYHAM
BY-LAW NO.2009-001
A BY-LAW REQUIRING AN EMERGENCT MÄNAGEMENT PROGRAM FOR
TEN PROTECTION OF PUBLIC SAtrETY, ENA,LTE THE EIYVIRONMENI,
TEF'. CRITICAL INFRASTRUCÍT'RE A¡ID PROPERTY. AND TO PROMOTE
ECONOMIC STABILITY AND Ä DISASTER-RESILIENT COMMT'NITY
WHEREAS, Subsection 3 (l) of the Emergency Manag€ment and Civil Protection Act
RSO 1990, Chapter E.9, as amended, which requires the development and
imple,mentation of an Emøgency Management Program by Council;
AND IVHEREAS, this Act requires Île energency manag€mmt program to co¡form to
stada¡ds promulgated by Emergency Management Onh¡io in accordance with
intemational best practices, including the four co¡e compon€dts of emergency
manageme,nt, namelSr mitigation/preventior¡ preparedness, response and recovery; and ,
also makes provision for the municipality and council to deveþ and implement an
emergency management program to protect public safety, public healt\ the enviroornent
the critic¿l i¡fraseucture and property, aûd to promote economic stability and a disaster-
resilieat community.
A¡ID ]VEEREÄS, this Act makes provision for the Head of Council to decla¡e that an
emergency exists in the commuaity or in any part thereof and also provides the Head of
Council with authority to t¡ke such action or make such orders as he,/she considers
necessary and a¡e not conbary to laq to implemeot the emergency response plan and
respond to an e.oøgency;
AND ÌYHEREAS, the Act provides for the designation of one o¡ more members of
council who may exercise the powers and perform the duties ofthe head ofCouncil.
during his/hø absence or his/her inability to acq
AND WEEREAS, the Act autho¡izes e,oployees of a community to respond to an
emergency in accordance with the emergency response plan where ¿¡ emergency exists
but has not yet been declared to exist;
NOW TEEREFOR.E, be it resolved:
1. TEÄT an Emergency Maûagøtreot Program be dweloped and implem€nted irr
accordance witl the standanls published by Emergenoy Maûagement Onta¡io in
accordance with intønational best practices;
2. TEÄT the He¿d of Council or designated altemate, os provided in the plan, be
empowered to declare an emergetcy aod implernent the e,rrergency response plan;
3. THÀT certain appointed officials or their designated altemates, as provided in the
approved community emergency ¡eqronse plan are empowered to c¿use dr
emerge,ncy notification to be issued to membeß of the Community Conhol Group,
and to reqrond to e,rrerge,ncy in accordance with the einergency response plan where
an ønergency exists but has not yet been declared to exisü
4. TEAT aanually, the Bayham Community Emergency Progmm Comnittee will cause
the ernergency response plan to be reviewed and to make such changes to its
appetrdices as are considered apptopriate while referring all other changes to Council
for fr¡rther review and approval.
5. TEÀT the emergency response plân attached hereto as Sche.dule ".{' of this By-Law
is hereby adopted.
By-Law 2009-001 A By-Law establishing an Emergency Manag...
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B/L2009-001 Pègez
6. TEA.T the following By-Laws and any ametrdnents thereto be reschdedlÞ By-Iaw200G113
Þ Any othø By-Iaw pertaining to Emergercy Management Program and
Bmøgenoy Response Plan for the Municipality ofBayham
7. THAT this By-law shall be enacted and of fi¡ll force and effect rryon ûnal passing.
READ Ä IIRST. SECOND AND TEIRD TIME AND EINALLY PASSEI' TEIS
15EDÄY oFJÑuARY2OO9.
I
¡
¡
By-Law 2009-001 A By-Law establishing an Emergency Manag...
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rse Plan
By-Law 2009-001 Schedule A
November 2008
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
TABLE OF CONTENTS:
Definitions.............. ..........4
lntroduction........... .........7
The Authority...,.. ......7
The Aim. ..................7
General OverviewPopulation ................8Education. .....,......,...8
Medical Care. .........8
Protective Services. .................8
Public Utilities..... ....,...............,8Communications. . .....9
Conservation Authority.... ..,..........9
Emergency Medical Services. ...........9
Declaration of an Emergency
Action Priorto Declaration.............. ......10
Municipal Emer9ency.............. ..............10
Termination of Emergency.. ...................11
Request for Provincial/Federal Assistance............ .......11
Control Group Operations
Emergency Operation Centre.. ..............11
Communications Room....... ...................12
Operating Cycle....... ......12
Community Control Group Notification System. ...........12
Community Control Group.... .........13
Community Control Group Responsibilities......... ..........13
Gomposition of the Gommunity Control Group.. ..........15
Mayor/Acting Head of Council ..........,.....15Administrator...,.. ........15
Community Emergency Management Coordinator.,. ... . ... 1 5
WaterMastewater Superintendent ... ... 15
Manager of Public Works... .,..........18
Fire Chief ..........19
Police.... ......19
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
Public Utilities Representative. ....20
EMS (Ambulance) Representative... "'.'20
Health Unit.. ."...21
Communications Manager ..'..21
Support & Advisory Staff
Conservation Authority..... ......21
Solicitor... ................-21
Provincial Ministry.. -.'..............21
Ontario Works. ."".22
Canadian Red Cross ...-...........22
Radio Emergency Service (A.R.E.S.) ....."-....23
St. John Ambulance... . . . ". ... -23
Salvation Army.. .....23
Other Officials, Experts, or Representatives.. .........24
On-Site Incident Commander............ -.............24
Media and Public Relations ............ ...............25
The Emergency Information Officer..... ...---'............25
On-Site Media Spokesperson......... .........26
The Citizen Inquiry Representative....... .....-.-......--.-.26
Public Information & Inquiry .....27
Evacuation P1anning.............. ..........27
Recovery Planning. ..-....-..27
PIan Review, Testing, and Maintenance.......... ----..........27
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
DEFINITIONS
Administrator
An employee of the Municipality of Bayham appointed Administrator of the Corporation of
the Municipality of Bayham, or designated alternate.
Am bulance Representative
A designated representative of the Central Ambulance Communications Centre and/or
Ambulance Service.
Gitizen lnquiry Representative
A person designated by Elgin County Ontario Works Agency responsible for establishing a
Citizen Inquiry Service.
Clerk
An employee of the Municipality of Bayham appointed Clerk of the Corporation of the
Municipality of Bayham, or designated alternate.
Gommunity Gontrol Group (CCG)
A designated group of individuals mandated to address the ongoing, or potentially
expanding threat to the broader community, including health, safety and well being of
persons; property and infrastructure; essential services; the environment; local economy,
and to instill a level of confidence to the public.
Community Emergency Management Goordinator
An employee of the Municipality of Bayham appointed Community Emergency
Management Coordinator of the Corporation of the Municipality of Bayham, or designated
alternate.
Deputy Glerk
An employee of the Municipality of Bayham appointed Deputy Clerk of the Corporation of
the Municipality of Bayham, or designated alternate.
Emergency
"emergency" means a situation or an impending situation that constitutes a danger of
major proportions that could result in serious harm to persons or substantial damage to
property and that is caused by the forces of nature, a disease or other health risk, an
accident or an act whether intentional or othenruise; ("situation d'urgence") Emergency
Management and Civil Protection Act, R.S.O. 1990
Emergency Area
A geographic area within which an emergency has occurred or is about to occur, and
which has been identified, delineated and designated to receive emergency response
actions.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
Emergency lnformation Officer (ElO)
The E]merg"ncy lnformation Officer (ElO) will be appointed by the Community Control
Group and is résponsible for coordinating the dissemination of information to the media,
broader community and stakeholders.
Emergency Management Program Gommittee
A mañagement teãm appointed by Council to oversee the development, implementation
and maintenance of the Municipality of Bayham emergency management program.
Emergency Operations Gentre (EOG)
A facility where the Community Control Group assembles to manage an emergency.
Evacuation Gentre
A facility to provide shelter, food and other services to a group of people who have been
evacuated from an emergency area.
Fire Representative
An empìoyee of the Municipality of Bayham appointed Fire Chief of the Corporation of the
Municipality of Bayham Fire Department, or designated alternate.
Head of Gouncil
The elected Mayor or appointed Acting Mayor of the Municipality of Bayham, or
designated alternate.
Health Representative
The Elgin County Medical Officer of Health, or designated alternate.
lnner Perimeter
A restricted area in the immediate vicinity of the emergency area as established by the
Emergency Site Manager. Access to the inner perimeter is restricted to those essential
emergency personnel actively involved in response.
Manager of Public Works
An elñployee of the Municipality of Bayham appointed Manager of Public Works of the
Corporation of the Municipality of Bayham, or designated alternate.
Media Information Centre
A facility or location near, but not in, the Emergency Operations Centre where the media
may assemble for media releases and press conferences.
Ontario Works Representative
The County of Elgin/City of St. Thomas Director of Ontario Works or designated alternate.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
On-Site lncident Commander
A public sector official or designate (usually fire, police, ambulance or public works) at the
emergency area, responsible for coordinating resources and developing actions to resolve
the emergency situation.
On-Site Media Gentre
A facility or location at or near the emergency area where the media may assemble for
medía releases and press conferences.
On-Site Media Spokesperson
A person appointed by the Emergency Site Manager to coordinate the expedient and
accurate dissemination of information to the media from the On-Site Media Centre.
Outer Perimeter
A designated geographic area within the emergency area located directly adjacent to the
inner perimeter and serving as a coordination and assembly point for essential emergency
personnel and equipment.
Reception Gentre
A reception centre is a facility usually located outside the emergency area and provides a
place where evacuees can go to register, receive assistance for basic needs, information
and referral to an evacuation center if required.
Red Cross Representative
A person designated by Canadian Red Cross responsible for supervising and coordinating
all activities of the Canadian Red Cross during an emergency.
Wate rMastewater S uperi ntendent
An employee of the Municipality of Bayham appointed WaterMastewater Superintendent
of the Corporation of the Municipality of Bayham, or designated alternate.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
INTRODUCTION
THE PURPOSE
The purpose of this plan is to provide elected officials, personnel, and emergency
response agencies with an overview of the guidelines to their expected response and
responsibilitles to an emergency situation within the Municipality of Bayham. For this plan
to be effective it is imperative all officials, departments and agencies be aware of their
respective roles and be prepared to carry out their assigned responsibilities.
For the purposes of this plan, "emergencf' means a situation or an impending situation
that constitutes a danger of major proportíons that could result in seríous harm fo persons
or substansial damage to property and that is caused by the forces of nature, a drsease or
other heatth risk, an accident or an act whether intentional or othenvise ("situation
d'urgence. Emergency Management and Cívíl Protection Act, R.S.O. 1990
While many emergencies could occur within the Municipality of Bayham, the most likely to
occur are:
THE AUTHORITY
The Province of Ontario has passed the Emergency Management and Civil Protection Act,
R.S.O. 1gg|, which provides for the development and implementation of an emergency
management program by the Council of the Municipality of Bayham. This Act makes
provision for the Head of Council to declare that an emergency exists in the municipality
and also provides the Head of Council with the authority to take such action or deliver
such orders as he/she considers necessary, provided such action is not contrary to the
laws which implement the emergency plan of the municipality. The Act also provides for
the designation of one or more members of council who may exercise the powers and
perform the duties of the Head of Council during his/her absence or inability to act'
THE AIM
The focus of this plan is to provide a guideline for the most effective response to an
emergency situation in the Municipality of Bayham, and in so doing safeguard the health,
safety, wéfare and property of its populace. This plan will govern the provision for
requested services during an emergency.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
GENERAL OVERVIEW OF THE MUNICIPALITY OF BAYHAM
POPULATION
The population of the municipality is: 6727 (Statistics Canada Census 2008).
The number of households is estimated at 2305 (Statistics Canada Census 2008).
EDUCATION
The Municipality's educational facilities consist of two (2) elementary public schools and
two (2) private schools.
MEDICAL CARE
The Municipality is serviced by the Tillsonburg District Memorial Hospital, Elgin-St.
Thomas General Hospital, one full-time physician office in Port Burwell and one nurse
practitioner in Straffordvil le,
PROTECTIYE SERY/CES
The Municipality of Bayham Fire Department provides fire protection seruices.
Ontario Provincial Police is contracted to provide law enforcement services.
PUBLIC UTILITIES
Electricity
Hydro One provides electricity.
Natural Gas
Natural Resource Gas distributes natural gas to areas south of the Hamlet of Eden and
Union Gas to areas north of the Hamlet of Eden.
Municipal Water
The Elgin Area Primary Water System provides potable water to municipalities within Elgin
County, St. Thomas and London.
The Municipality of Bayham is responsible for maintaining the distribution systems for the
villages of Port Burwell and Vienna.
Richmond Community Water lnc supplies potable water to residents located in the hamlet
of Richmond.
Other areas of the municipality rely on well water for potable water resources
Sewer/Septic
The Municipality of Bayham operates and maintains a sanitary sewer system for residents
in the geographic boundaries of the villages of Port Burwell, Straffordville and Vienna, and
the hamlet of Eden.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
COMMUNICATIONS
Amtelecom and Bell Canada provide telephone and Internet service.
Wireless phone service is provided by Rogers Communications, Bell Mobility and Telus.
CONSERVATI O N AU T H O RITY
Long Point Region Conservation Authority has jurisdiction over the waterways throughout
the municipality.
E M E RG EN CY M E D I CAt SERY'CES
Emergency medical services and patient transportation services are provided primarily by
Elgin-St. Thomas EMS (St. Thomas & Aylmer) and supplemented by both Oxford County
EMS (Tillsonburg) and Norfolk County EMS (Langton) when necessary.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
DECLARATION OF AN EMERGENCY
ACTION PRIOR TO DECLARATION
When an emergency exists, but has not yet been declared to exist, municipal employees
may take such action(s) under this emergency plan as may be necessary to protect the
lives and property of the inhabitants of the Municipality of Bayham.
MUNICIPAL EMERGENCY
The Head of Council of the Municipality of Bayham is responsible for declaring a municipal
emergency exists within the geographic boundaries of the Munícipality. This decision is
made in consultation with other members of the Municipalíty of Bayham Community
Control Group.
Upon such declaration, the Head of Council shall:
1. Notify the County Warden;
2. Notify the Minister of Community Safety & Correctional Services through
Emergency Management Ontario
3. Notify Municipality of Bayham Council members; and
4. Ensure the public, media, and neighboring municipal officials are advised of
both the declaration and termination of an emergency.
The Head of Council may request assistance from the County of Elgin, without activating
the County of Elgin Emergency Response Plan, by contacting the County Warden, County
COA or County Community Emergency Management Coordinator.
When a local emergency has been declared and municipal resources are deemed
insufficíent to control the emergency, the Head of Council may request the County
Warden, County COA, County Community Emergency Management Coordinator or their
alternates to activate the County of Elgin Emergency Response Plan.
For Coordination, if the emergency affects more than one Elgin County municipality, or
one or more municipality(s) and the City of St. Thomas, the County Emergency Response
Plan will be activated.
Once the County of Elgin Emergency Response Plan is activated, the Head of Council
and designated staff representatives from the municipality will become members of the
County of Elgin Community Control Group.
The remaining staff from the Municipality of Bayham will form the Municipality of Bayham
Community Control Group and provide support to the Head of Council or the designated
Senior Municipal Official, and carry out the roles and responsibilities of the Municipality of
Bayham CCG/EOC.
All decisions by the Municipality of Bayham Community Control Group (as appropriate)
affecting the lives and property of the inhabitants within the Municipality of Bayham shall
be made in consultation with the Head of Council of the Municipality.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
TERMINATION OF EM ERGENCY
A municipal emergency may be declared terminated at any time by the:
1. Head of Council
2. Municipal Council, or
3. Premier of Ontario.
Upon termination of a municipal emergency the Head of Council shall notify the:
1. County Warden
2. Municípality of Bayham Council members
3. Minister oi Community Safety & Correctional Services of Ontario through
Emergency Management Ontario, and
4. Members of the public and media, and
5. Neighbouring municipal officials.
REQUEST FOR PROVINCIAL / FEDERAL ASSISTANCE
The municipality may request additional resources from the province if local resources,
including resouices available from bordering municipalities and/or the County of Elgin are
insufficient to meet emergency requirements.
The Ministry of the Community Safety and Correctional Services (MCSCS), through
Emergency Management Ontario, is the focal point for provincial assistance during an
emergency. MCSôS should be notified if the threat of an emergency exists and shall be
notified wñen an emergency has been declared. MCSCS will not take over and manage
the emergency; it can frovide liaison and coordination, and a central point for contact with
other provincial ministries and the federal government if required.
All requests for provincial and federal assistance should be directed through Emergency
Management Ontario.
coMMUNlrY CONTROL GROUP (CCG) OPERATIONS:
EMERGENCY OPERAT/,ON CENTRE (EOC)
The Municipality shall identify primary and alternate locations to establish an emergency
operations center (EOC) for the CCG to assemble in the event of an emergency.
The CCG will assemble at an EOC as designated by the Head of Council and
Administrator, or designates.
CCG members shall assemble at the designated EOC when notified and determine if the
site is an appropriate location for the CCG to conduct business appropriate for the type
and location of the emergency area, lf this site is not appropriate, the CCG will choose an
alternate location to conduct EOC business.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
COMMUNICATIONS ROOM
A separate communications room shall be established in close proximity to the designated
EOC.
CCG members should designate one or more persons as communicators, depending on
the nature and scope of the emergency, to facilitate in-coming and out-going
communications to assist CCG members as required.
Communicators will be responsible for operating telephones and radios within the
communications room and relaying information between their respective representatives
on the CCG.
OPERATING CYCLE
The CCG shall meet regularly to share information and make decisions related to the
emergency and continuity of municipal business and services.
The Administrator will be responsible for establishing the frequency of EOC meetings and
agenda items. Meetings will be kept as brief as possible to allow CCG members to carry
out their individual responsibilities.
Each meeting of the CCG should include the following:. An assessment and prognosis of the emergency situation. The establishment of priorities. The setting of objectives. The determination of an action plan. Timelines for the implementation of assigned taskso Monitoring and reporting.
When a meeting ends, each member of the CCG carries out their assigned
tasks/objectives and gathers information for the next scheduled meeting.
It is important atl CCG members to function as a team to establish the most effective
response to the emergency situation. To enhance effectiveness CCG members should be
relieved of their duties at regular intervals.
COMMUNITY CONTROL GROUP NOTIFIGATION SYSTEM
The Head of Council, Administrator, Fire Chief, Manager of Public Works or WaterMaste
Water Superintendent may activate the Emergency Notification System as established by
the municipality.
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Municipality of Bayham -- Emergency Response Plan - Revised 2008
GOMMUNITY CONTROL GROUP (CCG)
The following municipal officials will make up the Municipality of Bayham CCG
. Head of Council. Administrator, or alternate. Gommunity Emergency Management Goordinator, or alternate
. Manager of Public Works, or alternate
o Water / Wastewater Superintendent, or alternate
. Clerk, or alternate. Fire Ghief, or alternate. DePutY Glerk, or alternate
The CCG may function with onty a limited number of persons depending upon the
emergency. Wn¡le the GCG máy not require the presence of all persons listed as
members of the CCG, all members of the CCG must be notified.
The CCG may request assistance from one or more of the following
agencies/organizations and include representatives i n EOC operations :
o Ontario Works / Canadian Red Cross
. Health Unit. Conservation Authorityo Police. Electricity Supplier. EMS / Ambulance. Amateur Radio Emergency Service
o Public Utilitieso Additional personnel deemed necessary by the CCG (i.e. Provincial / Federal
Ministry representatives, industrial representatives, school boards, legal,
fi nancial representatives).
co M M It N trY CO NT RO L G RO U P (C CG) RESPO^,S I B t LIT t ES
Some or all of the following actions/decisions should be considered and dealt with by the
CCG:
o Determining the status of the emergency situation by acquiring and assessing
information;
o Advising Head of Council as to whether the declaration of an emergency is
recommended;
. Mobilizing emergency services, personnel and equipment;
. Coordinating and providing emergency and municipal services and ensuring any
actions necéssary for the mitigation of the effects of the emergency are taken,
provided they are not contrary to law;
o Coordinating and/or overseeing the evacuation of inhabitants considered to be in
danger and establishing a Registration and Inquiry Centre to handle requests
regarding evacuees;
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o Arranging for seruices and equipment from local agencies not under municipal
control, i.e. private contractors, volunteer agencies, services clubs;
. Notifying and requesting assistance from various levels of government and any
public or private agencies not under Municipal control, as considered necessary;
. Determining if additional volunteers are required and if appeals for volunteers are
warranted;
o Determining if additional transportation is required for evacuation or transport of
persons and/or supplies;
o Ensuring pertinent information regarding the emergency is promptly forwarded for
dissemination to the media and public;
o Determining the need to establish advisory group(s) and/or sub-committees;
. Authorizing expenditure of funds required to deal with the emergency for the
preservation of life and health;
o Maintaining a log outlining decisions made and actions taken, and submitting a
summary of the log to the Administrator within one week of the termination of the
emergency, as required;
o Arranging for emergency accommodation and/or welfare services for residents
temporarily evacuated from their homes;
o Establishing a reporting and inquiry centre to handle individual requests concerning
any aspect of the emergency;
o Ensuring all emergency personnel are advised of the termination of the declared
emergency;
. Appointing an On-Site lncident Commander;
. Ensuring Critical lncident Stress management resources are available to
emergency responders;
o Ensuring the emergency is reviewed and a recovery plan, if required, is in place
before the local emergency is terminated;
o Participating in the debriefing following the emergency;
. Addressing the emotionaltrauma to the Community.
COMPOSITION OF THE COMMUN¡TY CONTROL GROUP
HEAD OF COUNCIL:
The Head of Council will be responsible for the following duties:
. lmplementing the Emergency Response Plan in response to a request for
assistance from a member of the CCG, or emergency response agency;
o Declaring an emergency to exist;
o Declaring the emergency has terminated;
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o Notifying the Minister of Community Safety & Correctional Services via Emergency
Manágement Ontario, of the declaration of an emergency, and termination of the
emergency;
o Making decisions, determining priorities, and issuing direction to the Heads of
Depadments;
o Requesting assistance from senior levets of government and from constituent
municipalities not involved with the emergency, when required;
o Authorizing expenditures and the acquisition of equipment and personnel when
necessary;
. Approving and making news releases and public announcements in conjunction
with the Emergency Information Officer (ElO);
. Ensuring all members of the CCG are kept apprised of developments as soon as
possible;
o Ensure all members of Council apprised of the emergency and the municipality's
response to the emergency;
o Maintain a personal log of all actions taken.
ADMINISTRATOR:
The Administrator, or alternate, will be responsible for the following duties:
o Ensuring all required members are present when the CCG is assembled;
o Chairing meetings of the CCG;
o Organizing and supervising the Emergency Operations Centre (EOC) during the
emergency, including arrangements for feeding and relief of Centre personnel;
. Coordinating all operations within the EOC, including the scheduling of regular
meetings;
o Arranging for effective communications to and from the emergency site;
o Providing security for the EOC, as required;
. Providing identification cards to CCG members and support staff;
o Coordinating the maintenance and operation of feeding, sleeping, and meeting
areas of the CCG, as required;
. Maintainíng a record of actions taken by the CCG in dealing with the emergency;
. Compiling records of costs incurred as a result of emergency action;
o Providing advice to the CCG on legal and financial matters;
o Ensuring records of expenses are maintained for future claim purposes;
o Ensuring the prompt payment and settlement of all legitimate invoices and claims
incurred during an emergency;
. Acting as principle staff officer to the Head of Council;
o Coordinating and processing requests for human resources;
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. Under the direction of the CCG, coordinating offers of and appeals for volunteers;
. Selecting the most appropriate sites for the registration of human resources;
o Ensuring records of human resources and administrative details are completed;
. When volunteers are involved, ensuring Volunteer Registration Forms are
completed and a copy of the form retained for Municipal records;
. Ensuring identification cards are issued to volunteers and temporary employees,
where practical;
. Arranging for transportation of human resources to and from sites;
o Obtaining assistance, if necessary, from Employment and lmmigration Canada, as
well as other government departments, public and prívate agencies, and volunteer
groups;
. Compiling reports for council;
o Regularly reviewing the contents of the Emergency Response Plan to ensure the
plan is up to date and in conformity with Provincial procedures;
o Organizing and coordinating training and participation in drills and exercises;
. Reviewing the Ontario Disaster Relief Program directives on a regular basis;
. Organizing any required debriefing sessions;
o Act as Emergency lnformation Officer;
o Maintain a personal log of all actions taken.
co M M u N t TY E M E RG E N Cy M AN AG EM E NT CO O RD r N ATO R (CE M C)
The CEMC, or alternate, will be responsible for the following duties:
. Ensuring security is in place for the EOC and registration of CCG members;
. Assisting in activating and arranging the EOC;
o Ensuring CCG members have necessary ERP, resources, supplies, maps and
equipment;
o Providing advice and clarifications about the implementation details of the ERP;
o Ensuring liaison with community support agencies;
o Ensuring CERV coordination and liaison;
o Ensuring the operating cycle is met by the CCG and related documentation is
maintained and kept for future use;
. Addressing any action items resulting from the activation of the ERP and keep CCG
informed of implementation needs;
o Ensuring records and logs are maintained by CCG members for the purpose of
debriefing and post emergency reporting;
. Maintain a personal log of all actions taken.
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WATER / WASTEWATER SUPERINTENDENT
The Water / Wastewater Superintendent, or alternate, will be responsible for the following
duties:
o Provide advise on water/wastewater related issues;
. Arrange for assistance, equipment as necessary;
o Liaison with appropriate provincial agencies as required;
o Providing an On-Site Incident Commander, if required;
o Maintaining and updating a list of all vendors who may be required to provide
supplies and equipment;
. Maintain a personal log of all actions taken.
CLERK
The Clerk, or alternate, will be responsible for the following duties:
. Recording minutes of EOC business meetings;
. Provide assistance/advise to Head of Council, Administrator and Department
Heads as required;
. Process documentation as required, e.g. Declaration of Emergency;
o Act as EOC Chairperson/Manager in the absence of the Administrator;
o Liaison with government agencies/officials, as directed;
o Maintain a personal log of all actions taken.
DEPUTY CLERK
The Deputy Clerk, or alternate, will be responsible for the following duties:
o Set up EOC upon activation of CCG;
. Maintains an event board/log during EOC meetings;
. Coordinates telecommunications systems for the EOC;
. Provides assistance to the Administrator, as required;
. Coordinates additional support staff for CCG members and EOC, as required;
. Advises the CCG on issues related to zoning, planning, mapping, etc.;
o Assumes Clerk duties in the absence of the Clerk;
. Maintain a personal log of all actions taken.
MANAGER OF PUBLIC WORKS:
The Manager of Public Works, or alternate, will be responsible for the following duties:
o Providing advise or liaising with consultants to provide the CCG with advice on
engineering matters;
. Arranging for dispatch of staff and equipment to assist in responding to the
emergency situation if required;
. Maintaining liaison with flood control, conservation and environmental authorities
and preparing for relief or preventative measures;
o Arranging for the clearing of emergency routes and the marking of obstacles if
required;
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. Arranging for engineering materials and equipment from the County and Provincial
resources, from neighboring municipalities, and from private contractors when
necessary;
. Assisting fire fighting authorities in dealing with special hazards such as chemical
spills, explosions or noxious fumes;
. Establishing radio communications, if required, and calling on the services of the
Amateur Radio Emergency Service;
. Re-establishing essential road services at the end of the emergency period;
o Ensuring roads are maintained and accessible during an emergency;
o Providing an On-Site lncident Commander, if required;
. Maintaining and updating a list of all vendors who may be required to provide
supplies and equipment;
o Maintain a personal log of all actions taken.
FIRE CHIEF:
The Fire Chief, or alternate, will be responsible for the following duties:
o Providing advice on fire fighting and rescue matters to the CCG;
. Confirming local fire fighting, rescue and life saving resources are sufficient for the
operational situation, and arranging for fufther assistance as required;
o Providing advice to municipal departments to bring into play other equipment and
skills needed to cope with the emergency;
. Coordinating assistance from the Mutual Aid Fire System and Office of the Fire
Marshal of Ontario as required;
. Determining if special equipment or supplies, not available can be located
elsewhere and advising the CCG;
. Coordinating assistance of fire equipment and personnel with other departments
and agencies in large scale non-firefighting operations (rescue, first aid, casualty
collection);
o Liaising with the Ministry of the Environment on fires involving potentially dangerous
materials;
. Liaising wíth the Ministry of Natural Resources on forest fires;
o Providing an On-Site lncident Commander if required;
. Maintaining and updating a list of all vendors who may be required to provide
supplies and equipment;
. Maíntain a personal log of all actions taken.
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POLICE:
The Police Representative, or alternate, will be responsible for the following duties:
. Providing advice on police (law enforcement) matters to the CCG;
o Arranging for assistance to local authorities in implementing traffic control to permit
rapid movement of emergency equipment;
. Coordinating police operations and responses with Municipal Service Departments
and with neighboring police authorities;
o Establishing security around the emergency area to control access and protect
property;
. Sealing off the area of concern, controlling and, if necessary, dispersing crowds
within the emergency area;
. Alerting persons endangered by the emergency and coordinating evacuation
procedures;
o Liaising with the Ontario Works Representative regarding the establishment and
operation of evacuation and reception centres;
. Providing for police services in evacuee centres, morgues, and other facilities, as
required;
. Liaising with other municipal, provincial or federal police agencies as required;
. lnforming the GCG on the actions take by the Police;
o Providing an On-Site Incident Commander if required;
. Maintain a personal log of all actions taken.
puBLIC UTILITIES REPRESE VTATIVE (S):
o Providing the CCG with advice on utility (hydro, natural gas, telephone, etc.)
matters;
o Arranging for the dispatch of staff and equipment to assist in containing the
emergency situation if required;
o Maintaining liaison with public and private utility companies (hydro, gas, telephone,
etc.) and making recommendations for discontinuation of any utilities, public or
private, when necessary in the interest of public safety;
. Maintain a personal log of all actions taken.
E M S (AM B U LAN C E) REPRESE/VTAT I VE :
The Ambulance Representative or alternate will be responsible for the following duties:
. Providing information on the movement of casualties from the emergency area;
. Advising CCG on requirements for additional casualty transportation means,
beyond ambulance resources;
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o Provide additional medical resources as needed for casualty management at the
emergency site, in consultation with the Medical On-Site Coordinators, and initiating
requests for such with medical authorities;
o Authorizing additional Ministry of Health resources required by any facility, which
operates under the direction of the Ministry of Health in accordance with Ministry
procedures;
. Maintain a personal log of all actions taken.
HEALTH UNIT:
The Health Representative, or alternate, wíll be responsible for the following duties:
. Providing advise to the CCG on health matters;
o Keeping the Health Unit staff informed;
o Providing staff at each Evacuee Centre to assist the Manager of each Reception/
Evacuee Centre in public health matters, and in assisting evacuees;
¡ Providing a24hour Nurse at each Evacuee Centre housing more the 50 evacuees;
o Ananging for mass immunization where needed;
. Arranging for precautions in regard to water supplies when warranted;
. Notifying other agencies and senior levels of government about health related
matters in the emergency;
o Ensuring the safety of food supplies and the safe disposal of sewage and waste;
o Ensuring adequate general sanitation and personal hygiene at emergency
reception centres;
o Ensuring proper burial of the dead;
. Coordinating the response of health unit services and facilities;
. Maintaining a log of all actions taken.
Liaising with the local hospital representative to:
. lmplement their respective Hospital Disaster Plan, if required;
. Liaising with the Health and Ambulance Representatives with respect to hospital
and medical matters, as required;
. Evaluating requests for the provision of medical site teams/medical triage teams;
o Liaising with the Ministry of Health, as appropriate.
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CO M MU N I CATIO N S MANAG ER :
A Communications Manager shall be appointed by the CCG and will be responsible for the
following duties:
o Provide the Administrator with reports on the emergency situation and any other
pertinent information at regular intervals, or as requested;
o Provide assistance to the communicators in relation to communications equipment
problems, where possible and practical;
o Coordinate and prioritize the flow of messages between the Communications Room
and the Community Control Group members and other desired groups or locations;
. Maintenance of a chronological log of significant communications and events;
o Maintenance of a situation or status board, and;
. Maintenance of a map(s) containing vital information related to the emergency;
. When possible, establishing and ensuring telephone communication needs are
provided to the EOC, emergency site, and anywhere else required;
. Maintain a personal log of all actions taken.
SUPPORT & ADVISORY STAFF:
Staff from the following Support and Advisory Services may be required to provide
support, logistics and advice to the CCG:
rHE CONSERVATION AUTHORITY WLL BE RESPONSIBLE FOR:
. Providing advice on the abatement of flood emergencies;
. Assisting in acquiring resources to assist in flood emergencies.
THE SOLICITOR:
The Solicitor for the Municipality will be responsible for:
. The provision of advice to any member of the CCG on matters of a legal nature as
they may apply to the actions of the Municipality in its response to the emergency,
as required.
PROVINCIAL MINISTRY:
Provincial Ministry Representatives will be responsible for:
. Providing advice on matters of Provincial concern to members of the CCG;
. Assisting in the garner of resources;
. Coordination of Provincial response agencies (E.M.O. responsibility).
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O NTARI O WO RKS REPRESETVTATIVE :
The Ontario Works Representative, or alternate, will be responsible for the following
duties:
. Providing advise to the CCG on Ontario Works matters;
o According to the nature of the emergency, in consultation with the Red Cross,
Salvation Army and St. John Ambulance, be prepared to assist municipalities in
their efforts to support their residents whose lives have been impacted by the
emergency with the provision of:
o Emergency clothing to provide adequate protection from the
elements,
o Emergency lodging to provide adequate temporary accommodation
for the homeless,
Registration and inquiry seryices to reunite families and to collect
information and answer queries concerning the safety and
whereabouts of missing persons,
o Emergency feeding to sustain those without food or adequate food
preparation facilities,
o Liaising with the Health Representative on areas of mutual concern
required during operations in evacuee centres, and
o lndividual and family services to assist and counsel individuals and
families in need and to provide special care to unattached children
and dependent adults;
. ln consultation with the Health Representative, establish an 'outreach program'for
victims of the emergency;
o Providing staff to operate Citizen lnquiry Centre;
o Liaising with public and private nursing care homes as, required;
. Notifying the Police of the number and locations of the Emergency Reception
Centres;
. Contacting and providing direction to volunteer agencies able to assist in welfare
functions, such as Red Cross, Women's Instítutes, etc.;
o Notifying senior levels of government on Ontario Works matters in the emergency.
CANADIAN RED CROSS;
The Canadian Red Cross will receive requests for support from the Ontario Works
Representative. The responsibilities of the Canadian Red Cross Representative during an
emergency are to:
. Activate the Canadian Red Cross emergency alert system;
. Co-ordinate the Canadian Red Cross response in co-operation with the Ontario
Works Representative, if an evacuation is required;
. Provide registration and inquiry to meet the following objectives:
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. Collect accurate and reliable information and answer inquiries as to
the condition and whereabouts of disaster victims in co-operation with
local hospitals and reception centres; and
. Assist in reuniting separated family members as quickly as conditions
permit;
o Operate an inquiry bureau to deal with national and international requests as
directed by the Canadian Red Cross National office;
. Set up and operate an evacuation centre, upon the request of the Ontario Works
Representative;
. Assist with first aid established at reception centres if required;
o Ensure volunteers are properly registered so that Workplace Safety lnsurance
coverage is provided during an emergency.
RADIO EMERGENCY SERVICE (A.R.E.S.) :
The Radio Emergency Service Representative will be responsible for:
o Providing additional communication requirements to supplement the Municipality
and emergency communications systems, as required;
. Contacting other communications experts, as required.
ST. JOHN AMBULANCE:
The St. John Ambulance will receive requests for support from the Ontario Works or
Ambulance Representative during an emergency to:
. Activate the Division's emergency alert system;
. Co-ordinate the Division's response in co-operation with the Health Representative;
o Provide first aid;
o Establish first aid posts at reception centres, as required;
. Ensure volunteers are properly registered so Workplace Safety lnsurance Board
coverage is provided during an emergency.
SALVATI O N ARMY REPRESE VTATIVE :
The Salvation Army will receive requests from the Ontario Works Representative. The
responsibilities of the Divisional Commander or alternate of the Salvation Army during an
emergency are to:
. Activate the Division's emergency aleÉ system;
. Coordinate the Division's response in cooperation with the Ontario Works
Representative, if an evacuation is required;
o Coordinate and feeding of personnel at the disaster site and reception centre;
o Provide bedding and clothing, in cooperation with Ontario Works;
o Provide and coordinate clergy assistance;
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. Ensure volunteers are properly registered so Workplace Safety Insurance Board
coverage is provided during an emergency.
OTH ER O F FI CIALS, EXP ERTS, OR REPRESEruTATIVES :
Other Officials, Experts, or Representatives will be responsible for:o Any special advice or expertise necessary to abate the emergency situation as
required by the CCG.
O/V.S'TE I N CI D E NT CO M MAN D E R:
The On-Site lncident Commander task is to coordinate resources and develop a strategy
and action plan to resolve the emergency situation at the emergency area. Once
appointed, the On-Site Incident Commander should be relieved of all other duties, and will
remain in control of the scene unless the CCG deems it necessary to appoint a
replacement.
Some of the duties of an On-Site lncident Commander include:
o Setting up a command post, and establishing regular communications with the
other agencies on the site, and with the EOC;
. Establishing authority and supervising all operations within the outer perimeters of
the site;
o In consultation with all emergency response agencies at the emergency area,
develop a response strategy and action plan to facilitate the efficient and effective
response of emergency personnel and equipment to mitigate the impact to life and
property in the emergency area;
o Organizing a management team and arranging a management cycle;
. Determining the inner and outer perimeters, and ensuring they are set up;
. Organizing the layout of the site;
o Conferring with the heads of the other agencies at the site, to ascertain what is
happening and what is needed;
. Passing information on what is happening, and requests for resources to the EOC,
and passing direction and information from the EOC to others at the site;
o Directing and coordinating the activities of the response agencies at the site;
o Determining what resources are necessary, and asking the EOC to provide them;
o Arranging a system of relief, rest areas, food, etc., for site workers;
. Ensuring worker and volunteer safety;
. Arranging media visits to the site;
o Planning ahead for site activities and the resources to support them;
. Maintaining a log of all actions.
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MEDIA AND PUBLIC RELATIONS
It is important to coordinate the release of accurate information or instructions to the news
media, the public and individual requests for information concerning any aspect of the
emergency.
ln order to fulfill these functions during an emergeniy, the following positions may be
established:
o Emergency lnformation Officero On-Site Media Spokespersono County Citizen lnquiry Representative
Depending on the scope of the emergency, there may be a need for an On-Site Media
Centre near the emergency site, and an emergency information centre near, but not in, the
EOC. ln some cases a joint media information centre may be more desirable.
EMERGENCY INFORMATION OFFICER:
The Emergency lnformation Officer (ElO) will be responsible for:
o Establishing a communications link with the On-Site Media Spokesperson, the
Citizen lnquiry Representative, and any other media coordinato(s) (i.e. Provincial,
Federal, private industry, etc.) involved in the incident;
o The dissemination of information, and planning for news releases at appointed
times;
o Ensuring all information released to the media and public is consistent and
accurate;
. Appointing an assistant to attend the On-Site Media lnformation Centre, and
appointing any other personnel required;
o Designating and coordinating a Media lnformation Centre for members of the media
to assemble for the issuance of accurate media releases and authoritative
instructions to the public;
o Briefing the CCG on how the Media lnformation Centre will be set up;
o Liaising regularly with the CCG to obtain the appropriate information for media
releases, coordinate individual interviews, and organize press conferences;
. Establishing telephone numbers for media inquiries and ensuring that the following
are advised accordingly:
. Media. CCG. Switchboard for Emergency Services. On-Site Medía Spokespersono Municipal Citizen lnquiry Representatives. Any other appropriate persons, agencies, or businesses;
. Providing direction and regular updates to the Citizen lnquiry Representative to
ensure the most accurate and up-to-date information is disseminated to the public;
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o Ensuring all information released to the media and public is first approved by the
Head of Council;
. Monitoring news coverage and correcting any erroneous information;
. Coordinating the release of information with the On-site Media Spokesperson.
O'V.S'TE M E D I A SPOKESPERSON;
lf necessary an On-Site Media Spokesperson shall be appointed by the On-Site lncident
Commander and is responsible for:
o Establishing a communication link and regular liaison with the Emergency
lnformation Officer (ElO) at the EOC;
. Responding to inquiries from the media pertaining to the scene only, and only after
clearance by the EIO;
. Redirecting all inquiries regarding decisions made by the CCG and the emergency
as a whole to the Citizen lnquiry Representative;
o Establishing and coordinating a media information centre in a safe, appropriate
location, at or near the site, for the media to assemble;
o Advising the following persons and agencies of the location and telephone
number(s), as available, of the Site Media lnformation Center:
. Media. CCGo Switchboard for Emergency Services¡ Municipal Citizen lnquiry Representativeso Any other appropriate persons, agencies, or businesses;
o Ensuring media personnel arriving at the site are directed to the site information
centre;
. Where necessary and appropriate, coordinating media photograph sessions at the
scene;
. Coordinating on-scene interviews between emergency services personnel and the
media.
TH E CITIZEN I NQU I RY REPRESENTATIVE :
The Citizen lnquiry Representative will be provided for by the Ontario Works
Representative and shall be responsible for:
o Establishing a Citizen Inquiry Service, including the appointment of personnel and
designation of telephone lines;
. lnforming the Emergency Information Officer of the establishment of the Citizen
Inquiry Service and designated telephone number(s);
. Advertising public information phone numbers through the media as quickly as
possible, and advising 9-l-1 is not to be used as an inquiry line;
. Apprising the affected emergency services and the CCG of the establishment of the
Citizen lnquiry Service and designated telephone number(s);
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o Liaising with the EIO to obtain current information on the emergency;
o Responding to, and redirecting inquiries and reports from the public based upon
information from the EIO;
o Responding to and redirecting inquiries pertaining to the investigation of the
emergency, deaths, injuries, or matters of personnel involved with or affected by
the emergency to the appropriate emergency service;
. Responding to and redirecting inquiries pertaining to persons who may be located
in evacuation or reception centres to the registration and inquiry telephone
number(s);
o Procuring staff to assist as required.
PUBLIC INFORMATION & INQUIRY:
Depending on availability, information concerning an emergency situation will be
communicated to the public through a number of means. These include newspaper,
radio, television, public addressing system, telephone, newsletter, and individual visitation.
Where appropriate, public meetings will be held to provide information to members of the
public concerning an emergency situation. Such meetings will be coordinated and
conducted by the CCG.
EVACUATION PLANNING
In an emergency, it may be necessary for residents to be temporarily evacuated. When
such an evacuation is deemed necessary, one or more emergency reception centres may
need to be opened in a safe area. The County of Elgin has an agreement with the
Thames Valley District School Board, which guarantees their institutions may be used as
temporary reception centres in the event of an emergency.
RECOVERY PLANNING
This ptan assigns responsibilities and outlines activities that may be required to bring the
municipality báck to its pre-emergency state. The plan will be activated (in whole or paft)
at the direótion of the CCG. This will be determined by the nature of the emergency and
its aftermath, but will normally occur once the immediate response to the emergency has
been completed,
PLAN REVIEW TEST¡NG, AND MAINTENANCE
This plan shatl be reviewed annually and, where necessary, shall be revised by the
Emergency Management Program Committee.
Each time the plan is revised, it must be forwarded to Council for approvaf; however,
revisions to an appendix or minor admínistrative changes can be made without Council
approval.
The Municipality of Bayham's Emergency Management Program Committee will determine
when exercises will be conducted to test the overall effectiveness of the plan and to
provide training to the members of the Community Control Group.
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TIIE CORPORATION OF THE
MT'NICIPALITY OX' BAYHAM
BY-LAW NO. 2009-003
BEING A BY-LAW TO AUTHORIZE BORROWING
FROM TIME TO TIME TO MEET CURRENT
EXPENDITURES DURING THE F'ISCAL YEARENDING
DECEMBER 31,2009.
WHEREAS the Municipal Act. 2001 S.O. 2001, Chapter 25, s.407, provides authority for a
council by-law to authorize temporary bonowing, until taxes are collected, and until other
revenues are received, to meet the current expenditures ofthe municipality for the year,
AND WHEREAS the total amount which may be borrowed from all sources at any one time to
meet the current expenditures of the municipality, except with the approval of the Ontario
Municipal Board, is limited by Section 407 of the Municipal Act.
NOW THEREF'ORE THE COUNCIL OF THE CORPORATION OX'THE
MI'NICIPALITY OF BAYIIAM ENACTS AS FOLLO\ilS:
Borrowing
Authority
Instruments
Lenders
Limiton
Borrowing
Borrowing
Documents
Required
l) The head ofCouncil and the Treasurer are hereby authorized to
borrow from time to time by way of promissory note or bankers'
acceptance during the year 2009 (hereinafter referred to as the
current year) such sums as may be necessary to meet, until the
taxes are collected, and until other revenues are received, the
current expenditures of the municipality and the other amounts that
are set out in section 407 of the Municipal Act.
2) A promissory note or bankers' acceptance made under Section I
shall be signed by the head ofCouncil or such other person as is
authorized by by-law to sign it and by the Treasurer,
3) The lenders from whom amounts may be borrowed under authority
ofthis byJaw shall be the Royal Bank ofCanada and such other
lender(s) and reserve funds of the municipality as may be
determined from time to time by resolution of the Council.
4) The total amount which may be borrowed at ariy one time under
this byJaw, together with the total of any simila¡ bonowings that
have not been repaid, shall not exceed, from January lst until
September 30th of the cunent year, 50 percent of the estimated
revenues of the municipality as set forth in the estimates adopted
for that year. Such borrowing shall not exceed, from October lst
until December 3 lst ofthe current year, 25 percent ofthe said
estimated revenues of the municipality as set forth in the estimates
adopted for that year. For purposes of this byJaw, the estimated
revenues ofthe municipality shall not include revenues derivable
or derived from
(a) bonowings or issues of debentures, or
(b) a surplus, including arrears oflevies, or
(c) a transfer from the capital fund, reserve funds or reserves.
5) The Treasurer shall, at the time when any amount is borrowed
under this bylaw, ensure that the lender is or has been furnished
with a certihed copy of this byJaw, a certified copy of the
resolution mentioned in Section 3 determining the lender if
applicable and a copy ofthe estimates ofthe corporation adopted
for the current year and also showing the total of any other
amounts borrowed from any and all sources under authority of
Section 407 ofthe Municipal Act, 2001 that have not been repaid.
By-Law 2009-003 To authorize borrowing from time to time...
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When
Estimates Not
Adopted
Charge on
Revenues
and
Directive to
Treasurer
Effective Date e)
6)
M{JNICIPALITY OF BAYIIAM
BY-LAW NO. 2009-003
Page2
Ifthe estimates for the current year have not been adopted at the
time an amount is borrowed under this byJaw.
(a) the limitation on total bonowing shall be calculated for the
time being upon the estimated revenues of the municipality
as set forth in the estimated adopted for the previous year,
and
O) the copy fumished under Section 5 shall show the nature
and amount of the estimated revenues of the municipality
as set forth in the estimates adopted for the previous year.
All or any sums borrowed unde¡ this byJaw shall, with interest
thereon, be a charge upon the whole ofthe revenues ofthe
municipality for the current year and for any preceding years as
when such revenues are received but such charge does not defeat
or affect and is subject to any prior charge then subsisting in favour
ofany other lender.
The Treasurer is hereby authorized and directed to apply in
payment of all or any sums borrowed under this byJaw, together
with interest thereon, all or any of the money hereafter collected or
received, either on account ofor realized in respect ofthe taxes
levied for the current year and preceding years or from any other
source, which may lawfully be applied for such purpose.
This byJaw shall come into frrll force and effect upon date of
passing.
7)
8)
Read a first, second and third time and finally passed this 15rh day of January 2009,
MAYOR CLERK
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THE CORPORATION OFTHE
MUNICIPALITY OT' BAYHAM
BY-LAW NO.2009-004
A BY-LA\ü TO PROVIDE F'ORAN INTERIM TAXLEVY
WHEREAS Section 317 of The Municipal Act, 2001, Chapter 25, S.O' 2001, as amended,
provides for an interim levy for 2009 on the assessment of property in the municipality rateable
for local municipal purposes, subject to certain restrictions;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable and expedient that such a levy should be made;
THEREFORE the Council of the Corporation of the Municipality of Bayham enacts as follows:
l. That for the year 2009, the interim tax levying amounts to be levied, raised and collected
on all real property taxable within the residential, farmland, pipeline, multi-residential,
commercial and industrial classes, and liable to pay the same according to the last revised
assessment roll, shall be fifty (50) percent (7o) of the total amount of a¡rnualised taxes for
municipal and school purposes levied on the property for the previous year, that is for the
year 2008.
2. The said interim tæ< levying amounts shall be due and payable in two instalments at the
Municipality of Bayham Ofhce at 9344 Plank Road, Straflordville, on or before the
following dates:
FIRSTINSTALMENT
SECOND INSTALMENT
February 27,2008
May22,2008
Notice of such taxes due shall be sent by first class mail by the To< Collector to those
persons or firms liable for the payment of taxes.
5. That a charge as a penalty of one and one-quarter per cent on the amount of any
outstanding taxes levied in 2009 shall be made on the fìrst day of default and on the hrst
day of each calendar month thereafter in which default continues, until December 3ltt
2009, and any such additional amount shall be levied and collected in the same manner as
if it had been originally imposed with and formed part of such levy.
6. That interest of one and one-quarter per cent on the amount of any taxes due and unpaid
after December 31, 2009, shall be charged on the hrst day of each calenda¡ month
thereafter in which the default continues.
7. That taxes may be levied, in accordance with the provisions of this by-law on the
assessment ofproperty that is added to the assessment roll after this byJaw is passed.
8. That the provisions of the Municipal Act with respect to the levy of the yearly rates and
the collection of taxes apply mutatis mutandis to the levy of rates and collection of to<es
under this byJaw.
9. That this byJaw shall become effective as ofthe lst day ofJanuary, 2009.
READ A FIRST AND SECO¡ID TIME this 15rh day of January 2009.
READ A THIRD TIME AI\D F'INALLY PASSED this 15tb day of January 2009,
MA,YOR CLERK
By-Law 2009-004 A By-Law to provide for an Interim Tax L...
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THE CORPORATION OF TIIE
MI]MCIPALITY OF BAYIIAM
BY-LAW NO.2009-00s
A BY.LAW TO AUTHORIZETI:TE COI{VEYANCE OF REAL
PROPERTY IN TITE M{'IVCIPALITY OF BAYTIAM DESCRIBED
AS PART OF LOTS 19 AND 20, CONCESSION NORTH GORE,
DESIGNATED AS PARTS 1,2 AND 3 ON PLAN 11R'8999
WIIEREAS Section I of the Municipal Ac! 2001, S.O. 2001, c. 25, as amended provides that a
municipality has the capacity, rights, powers, and privileges ofa natural person for the purpose of
exercising its authority under this or any other Act;
AND \ryHEREAS the Municipality of Bayham and the Town of Tillsonburg are the owners of
lands described as part of lots 79 ^d20, Concession North Gore, designated as Parts 1,2 and3 on
Registere.d Plan I I R-8999;
AI\D WHEREAS the Council ofthe Municipatity of Bayham is desirous of conveying such lands
to the County ofElgin for the purpose offacilitating bridge repairs;
NOW TIIEREFORE TIIE COIJNCII, OT' TIIE CORPORATION OT' TIIE
MTJMCPALITY OX' BAYIIAM ENACTS AS FOLLO\ilS:
1. TIIAT the Council of tbe Municipality of Bayham hereby authorizes and directs the
Mayor and Clerk to execute documents as necessary to effect the conveyance of lands
described as Part of l¡ts 19 and 20, Concession North Gore, designated as Pa¡tsl, 2 and3
on Plan I lR-8999 to the County of Elgin.
2. AI\D TIIAT this byJaw shall come into full force and ef[ectupon final passing.
READ A ['IRST, SECOND AI\ID THIRD TIME AI\D FINALLY PASSED TIIIS 15TÏI DAY
oFJANUARY,2009.
MAYOR CLERK
By-Law 2009-005 A By-Law to authorize the conveyance of ...
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THE CORPORATION OF'THE
MIJNICIPALITY OI' BAYHAM
BY-LAWNO.2009-002
A BY-LAW TO CONFIRM ALL ACTIONS OF
THE COUNCIL OF'TIIE CORPORATION OF
THE MI'NICIPALITY OF BAYHAM FOR TIIE
REGIJLAR MEETING HELD JA¡IUARY 15, 2OO9
WHEREAS under Section 5 (l) of the Municipal Act, 2001 S.O. 2001, Chapler 25, the powers
of a municipal corporation are to be exercised by the Council of the municipalitg
AND WEEREAS under Section 5 (3) of the Municþal Act, 2001, the powers of Council a¡e to
be exercised by byJaw;
AltD WHEREAS the Council of the Corporation of the Municipality of Bayham deems it
advisable that the proceedings of the meeting be confirmed and adopted by byJaw.
THEREFORE THE COIJNCIL OF'THT'- ç6¡¡P9R,4.TION OT'THE MUIüCIPALITY
OF BAYHAM ENACTS AS F'OLLOWS:
1. THAT the actions of the Council of the Corporation of the Municþality of Bayham in
respect of each recommendation and each motion and resolution passed arid other
action by the Council at the regular meeting held January 1 5 , 2009 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this by-law.
2. TEAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and di¡ecte.d to do all things necessaryto give effect to the action of the
Council including executing all documents and affixing the Corporate Seal.
REÄD A F"IRST, SECOND AND TIIIRD TIME and finally passed this 15ù day of January
2009.
MAYOR CLERK
By-Law 2009-002 A By-Law to confirm all actions of Counc...
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