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HomeMy WebLinkAboutApril 15, 2010 - CouncilCOUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Thursday, April 15, 2010 7:00 p.m. Page 1.CALL TO ORDER 2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF 3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a)Minutes of the budget meeting held March 30, 2010. (b)Minutes of the regular meeting of Council held April 1, 2010. (c)Added Item(s) 4.DELEGATIONS (a)7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery. (b)7:15 p.m. - Mat Redsell regarding chickens in urban areas. (c)7:25 p.m. - Nelson Olivera from Stantec Consulting Ltd. regarding Richmond Water System Hydrogeological Assessment. 5.INFORMATION ITEMS (a)Copy of resolution passed March 9, 2010 by the Township of Muskoka Lakes regarding "Mandatory Accessibility Standards". File: C10 (b)Bayham Historical Society minutes of meeting held March 11, 2010. File: C06 (c)Elgin Group Police Services Board minutes of meeting held January 20, 2010. File: C06 (d)Long Point Region Conservation Authority Full Authority minutes of Annual General Meeting held February 26, 2010. File: A16 7-9 11-31 33 35-36 37-41 43-46 Page 1 of 327 Council Agenda April 15, 2010 Page 5.INFORMATION ITEMS (e)Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 (f)South West Local Health Integration Network Board of Directors highlights of March meetings. File: S08 (g)Correspondence dated April 9, 2010 from Association of Municipalities of Ontario regarding "AMO Report to Members on March 2010 Board Meeting". File: A01 (h)Correspondence received April 12, 2010 from Association of Municipalities of Ontario regarding "Joint and Several Liability Paper". File: A01 (i)Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem (COA)". File: M07 (j)Copy of correspondence dated April 6, 2010 from the Township of Malahide to East Elgin Family Health Team regarding "Doctor Recruitment". File: S08 (k)News Releases dated March 31 & April 7, 2010 from Ontario Provincial Police regarding various items. File: P17 (l)Correspondence dated March 31, 2010 from Minister of Finance regarding "Harmonized Sales Tax (HST)". File: A16 (m)The Elgin Advantage newsletter dated April 2010 from Elgin Business Resource Centre. File: M07 6.PLANNING, DEVELOPMENT, RECREATION & TOURISM 7.ROADS, AGRICULTURE & DRAINAGE (a)Staff Report DR2010-007 regarding Endangered Species Act. File: L11 47-54 55-56 57-58 59 61-71 73 75-78 79-82 83-86 87-132 Page 2 of 327 Council Agenda April 15, 2010 Page 8.PROPERTY, BUILDING & PROTECTIVE SERVICES (a)Building Permit report for the month ending March 31, 2010. File: P10 (b)Correspondence dated March 31, 2010 from Ministry of Community Safety and Correctional Services regarding "Master Fire Plan". File: P16 (c)Copy of Master Fire Plan report. P16 9.FINANCE, ADMINISTRATION & PERSONNEL (a)Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period ending April 4, 2010 totaling $49,056.20. (b)Staff Report P2010-03 regarding Natural Gardens / Animal Control Advisory Report #2. File: A01 (c)Correspondence dated March 31, 2010 from County of Elgin regarding "Elgin County Official Plan Program - Public Focus Group Participants". File: A16 (d)Staff Report C2010-04 regarding Cemetery Care Services Renewal. File: L04 (e)Staff Memorandum regarding Municipal Assistance Program - Fee Waivers etc. File: F11 10.ENVIRONMENT (a)Quarterly Report for the Bayham Water Distribution System and call ins for period ending March 31, 2010. File: E08 (b)Quarterly Report for the Bayham Small Municipal Non-Residential Wells for the period ending March 31, 2010. File: E08 (c)Quarterly Compliance Summary for the Port Burwell Wastewater Treatment Plant and call ins for the period ending March 31, 2010. File: E08 133 135-136 137-231 233-240 241-242 243 245-248 249-252 253-258 259-261 263-265 Page 3 of 327 Council Agenda April 15, 2010 Page 10.ENVIRONMENT (d)Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection conducted on February 17, 2010". File: E08 (e)Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 (f)Correspondence dated March 30, 2010 from Elgin Area Primary Water Supply System regarding "Elgin Area Primary Water Supply System 2009 Compliance Report". File: E08 (g)Correspondence dated March 24, 2010 from County of Elgin regarding "County of Elgin - Dexter Line - Proposed Solution". File: A16 11.COMMITTEE OF THE WHOLE (a)In Camera. (b)Closed session minutes of the regular meeting of Council held April 1, 2010. (c)Confidential Staff Memorandum regarding labour relations or employee negotiations. (d)Confidential correspondence regarding labour relations or employee negotiations. (e)Confidential discussion regarding proposed or pending acquisition or disposition of land by the municipality. (f)Out of Camera. 12.BY-LAWS (a)By-Law 2010-026 A By-Law to authorize the renewal of an agreement (Froese) (b)By-Law 2010-028 A By-Law to authorize the renewal of an agreement (Froese) (c)By-Law 2010-039 A By-Law to amend By-Law 2010-001 (Appointing members to boards and committees) (d)By-Law 2010-040 A By-Law to amend By-Law 2002-009 (Maintenance of Yards) 267-302 303-310 311-313 315-318 319 321 323 325 Page 4 of 327 Council Agenda April 15, 2010 Page 12.BY-LAWS (e)By-Law 2010-041 A By-Law to confirm all actions of Council 13.ADJOURNMENT (a)Adjournment 327 Page 5 of 327 Page 6 of 327 COUNCIL BUDGET MEETING MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Ptank Road, Straffordville Tuesday, March 30,2010 7:00 p.m. Present were Mayor Acre, Councillors Mark Taylor and Wayne Casier, Administrator Kyle Kruger, Treasurer Denis Duguay and Clerk Lynda Millard. Deputy Mayor Cliff Evanitski anived at7:I5 and Councillor Ketchabaw at7:40 p.m. 1. CALL TO ORDER Mayor Acre called the meeting to order at7 p.m. 2. DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. 3. ADDITION OF ITEMS (a) Added Item 2010-101 Moved by Councillor M Taylor Seconded by Councillor W Casier "THAT in accordance with Section 21 of Procedural By-Law 2002-93,the revised draft budget document dated March 30th; Mat Redsell delegation and East Elgin Family Health Team correspondence be added to the agenda.tt CARRIED UNANIMOUSLY 4. DELEGATION (a) Matthew Redsell raised concerns that the municipality is too heavily dependant on fossil fuels in meeting its energy requirements and should be taking steps to reduce this dependence through other energy sources such as anaerobic at the sewage treatment plant and solar. He suggested the draft budget be cut by 20% adding that the cost of living and plight of the unemployed and low income segment is desperate. 5. 2O1O DRAF'T BTJDGET (a) 2010 Draft Budget - as previously circulated (b) 2010 Municipal Assistance Applications Summary Page 1 of3 Minutes of the budget meeting held March 30, 2010.Page 7 of 327 Council Budget Meeting Minutes March 30, 2010 It was agreed that members review the municipal assistance applications and come back with prefened options for discussion. (c) Draft Budget dated March 30th (Revised) The Administrator advised that the 2009 actuals would be available in a few weeks. It was suggested that the new fire chief be given the opportunity to provide input and suggest areas to alter or füm. The Administrator highlighted the public works items added from the previous meeting noting the use of the gas tax reserve. He questioned whether these were Council's priorities. There was consensus that the capital levy be reduced by $141,907 to $762,258.It was agreed that department heads, particularly the Manager of Public Works and the Fire Chief identiff priorities in reduction efforts to meet that goal. The Administrator noted a reduction for capital works at the Eden Communþ Centre from $80,000 to $65,000. The Adminishator advised that the two museums projects had not been approved for grant support and as the projects would not proceed without the funding, indicated a net reduction of $25,000 in the operating budget. He also noted revenues of $10,350 from the sale of lands that have not been incorporated. He identified that an increase in the draw on the OMPF reserve had been accelerated to accomodate the deeper reduction in funding than anticipated. Staff was directed to cut the capiûal budget by $142,000. (d) Correspondence dated March 18, 2010 from East Elgin Family Health Team. File: S08 EEFHT East Elgin Family Health Team correspondence dateá March 18, 2010 requesting loan support on behalfofa prospective physician. There was consensus that Council support a l0% share for an interest free loan as requested. 6. BY-LAW (a) By-law 2010-034 A By-law to confinn all actions of Council Page2 of3 Minutes of the budget meeting held March 30, 2010.Page 8 of 327 Council Budget Meeting Minutes 20r0-102 Moved by Councillor M Taylor Seconded by Councillor W Casier March 30,2010 "THAT confirming By-law 20f0-034 be read a firsÇ second and third time and finally passed." CARRIED TINANIMOUSLY 7. ADJOURNMENT (a) Next Meeting and Adjournment The next budget meeting was set for Wednesday April28 at 7:00 p.m. 2010-103 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT the Council meeting be adjourned at7z52 p.m." CARRIED T]NANIMOUSLY MAYOR Page 3 of3 Minutes of the budget meeting held March 30, 2010.Page 9 of 327 Page 10 of 327 COUNCIL MINUTES THE CORPORATION OF THE MUNICIPALITY OF BAYHAM 9344 Plank Road, Straffordville Thursda, April l,2010 7:00 p.m. 7:30 p.m. & 7245 p.m. Public Meeting - Planning (Zoning) 8:00 p.m. - Court of Revision - @rainage) The regular meeting of the Council of the Municipality of Bayham was held on Thursday, April l, 2010 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski, Councillors Mark Tayloq Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Public Works Manager Gerry LeMay, Chief Building Offrcial Bill K¡ifton and Planning Coordinator / Deputy Clerk Margaret Underhill were in attendance to present their respective reports. The new Fire Chief / By-Law Enforcement Offrcer Gord Roesch was also in attendance. 1. CALL TO ORDER Mayor Acre called the meeting to order at 7:00 p.m. 2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE THEREOF None. 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS (a) Minutes of the budget meeting held March 3,2010. 2010-t04 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT the minutes of the budget meeting held March 3,2010 be approved as circulated.rr CARRIED UNANIMOUSLY (b) Minutes of the regular meeting of Council held March 4,2010. 2010-105 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the minutes of the regular meeting held March 412010 be approved as circulated.t' CARzuED UNANIMOUSLY Page I of2t Minutes of the regular meeting of Council held April 1, 2010.Page 11 of 327 Council Minutes April 1,2010 (c) Added Item(s) 20t0-r06 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT in accordance with Section 21 of Procedural ByJaw 2002-93, By-Law 2010-011, being a provisional bylaw to provide for drainage works (Smith Drain No. 7), be added to the agenda as item 12." CARRIED UNANIMOUSLY 4. DELEGATIONS (a) 7:05 p.m. - Doug Park regarding Phase 2 of Ferry Proposal Doug Park made a request for Council to reconsider implementing Phase 2 of the cross-border Ferry proposal study. He commented that the study would have been important ia dsfsnnining the condition of regional roads and any impact for future development. He submitted a petition containing 268 signatures of persons in support of the reconsideration. ln response to questions, staffadvised that federal representatives had confirmed in January that the March 3lst, 2010 deadline for completion under CAF funding was set and no extensions were available at that time. Mayor Acre advised that in order to bring the item back for further Council discussion the two members who voted against it would be required to request a motion for reconsideration. (b) 7:15 p.m. - Mary Taylor regarding boundaries of Plank Road Mary Taylor raised the issue of inaccurate mapping in regard to Plank Road in Vienna and properties southwards including lots 12 and 13 at the Estherville Cemetery. Søff was directed to contact Mr. Husted and report back. 5. INFORMATION ITEMS (a) Copies of resolutions passed February 16,2010 by the County of Huron regarding: (i) "Mandatory Septic System Maintenance lnspection Program" and (ii) "Ontario Agriculture Sustainability Coalition". File: C10 Page2 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 12 of 327 Council Minutes April 1,2010 (b) Bayham Historical Society minutes of meeting held February I l, 2010. File: C06 (c) Lake Erie Region Source Protection Committee minutes of meeting held February 4, 2010. File: E00 (d) Long Point Region Conservation Authority Board of Directors minutes of meeting held February 3,2010. File: 416 (e) Correspondence dated March 2010 from Canada Post regarding "2010 Canada Post Community Literacy Award". File: M02 (Ð Correspondence received March 9, 2010 from Operation Clean Sweep regarding "Pitch-In Canada WeekApril L9 - 25,2010". File: 401 (g) Corespondence from International Plowing Match Beautification Committee regarding "Beautification Challenge 20I 0". File: A16 (h) Conespondence dated March 2010 from Ministry of Citizenship and Immigration regarding "Lincoln M. Alexander Award 2010". File: M02 (Ð South West Local Health lntegration Network and Board of Directors highlights of meetings held February 2010. File: S08 (j) Correspondence received March 19,2010 from the County of Elgin regarding "2010 County of Elgin Composite Budget". File: 416 (k) Correspondence dated March 10, 2010 from Ogiþ Renault, Barristers & Solicitors, regarding "Natural Resource Gas Limited - 20ll Transmission Rates Application". File: E06 0) Correspondence dated March 16,2010 from Ontario Public Service Employees Union regarding "Service quality issues at the Municipal Property Assessment Corporation". File:416 (m) Correspondence dated March 16,2010 from The St. Thomas Field Naturalist Club Inc. regarding "Arbor Week: Friday, April 30; 2010 to Mother's Day". File: 401 Page3 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 13 of 327 Council Minutes April 1,2010 (n) Correspondence dated March 15, 2010 from Stantec Consulting Ltd. regarding "Municipal Class Environmental Assessment for the Lake Huron Primary Water Transmission Main Twinning". File: E00 (o) Correspondence received March 22,2010 ûom Ontario Municipal Water Association regarding " five-part provincial license ". File: E08 (p) Correspondence dated March I7 , 2010 from Ministry of the Environment regarding "Municipal Drinking Water Licence, Drinking Water Works Permit and Accreditation". File: E08 (q) Correspondence dated March 19,2010 from Ministry of Tourism and Culture regarding ^2009 - 2010 Museums and Technology Fund". File: Fl I G) Correspondence dated March L9,2010 from Ministry of Tourism and Culture regarding "Creative Communities Prosperity Fund". File: Fll G) Correspondence dated March 25,2010 from Ontario Provincial Police regarding "Buyers Beware". File: P17 (t) Bayham Harbourfront Committee minutes of meeting held March 9,2010. File: C06 (u) Correspondence received from Lake Erie Region Source Protection Committee regarding "Comments in Response to the Regulatory Components to Support the Development and Implementation of Source Protection Plans". File: 800 (v) Correspondence dated March 26,2010 f¡om Association of Municipalities of Ontario regarding "Labour Policy Update". File: A0l 20r0-t07 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THÄT information items 5(a) through 5(v) be received for information; AND THAT correspondence from County of Huron Sa(ii) be supported" CARRIED UNANIMOUSLY Page 4 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 14 of 327 Council Minutes April 1,2010 6. PLA¡ÍNING DEVELOPMENT. RECREATION & TOURISM l. Correspondence and Reports 2. PUBLIC MEETING 2010-108 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Council meeting be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act.'r CARRIED UNANIMOUSLY 1. Public Meetins (a) 7:30 p.m. Amendments to Zoning by-law A56-2003 - to modify section 4.4, section l7.l and section 17.10(a) of the Zoning by-law regarding dwelling unis in commercial buildings. 2. Declaration of Pecuniary Interest and the General Nature Thereof None. 3. Staff Presentation (a) Staff Report D2010-07 regarding Amendments to Zoning By-Law 2456- 2003. File:D14.2456 The Report was presented by the Planning Co-ordinator. She advised that Derek Dudeh IBI Planning consultant was in attendance to answer any questions. Councillor Ketchabaw questioned enforcement issues in cases where the tenant is restricted. He was assured the tenancy was a non-issue as the requirement is non- restrictive. 4. Public Comments John Pedersen, Vienna questioned if there were restrictions on how many persons could live in these basement apartments. He suggested the apartments created should require separate water and sewer connections. Page 5 of27 Minutes of the regular meeting of Council held April 1, 2010.Page 15 of 327 Council Minutes April 1,2010 The Planning Co-ordinator responded that the building code would address this issue through a change of use permit. 5. Council Comments and Ouestions None. 6. Adiournment 2010-109 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier 'TTHAT the Public Meeting be adjourned at7z40 p.m." CARRIED UNANIMOUSLY 7. Disposition of Item 2010-1 10 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw *TIIAT Staff Report D2010-07 regarding amendments to the Zoning Bylaw 7y'.56-2003 be received; AND THAT T,oningByJaw 2576-2010 be presented to Council for enactment." CARRIED UNANIMOUSLY 3. PUBLIC MEETING 2010-1 1 r Moved by Councillor E Ketchabaw Seconded by Councillor W Casier "THÄT the Council be adjourned in order to hold a Public Meeting pursuant to the provisions of the Planning Act." CARRIED UNANIMOUSLY 1. Public Meetine (a) 7:45 p.m. Csinos Rezoning - to change the zoning on a parcel of land from the Agriculture (41) to Agricultural - Temporary 4 (Ãl-T4) to permit the use of an existing agricultural storage building as a cucumber grading station Page 6 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 16 of 327 Council Minutes April 1,2010 2. 3. on a seasonal basis for a period not exceeding three (3) years. None. Staff Presentation (a) Staff Report D2010-08 regarding Csinos Rezoning / Draft ZonngBy-Law zs77-2010. File: Dl4.CSIN The Report was presented by the Planning Co-ordinator. She noted that further to the number of letters from the public identified in her report as version # I (30 signatures) and#Z (34 signatures), another two of version #Ihadbeen received from Wanda Hoshal and Shirley Hillner. She added that Mr. Derek Dudek, IBI planning consultant for the Municipality and Mr. Sam Head, agent for the applicant, were in attendance to respond to any questions. Public Comments R. Lee Locker noted that some very good and ardent research had been conducted regarding the land adjacent to the Estherville cemetery and encouraged Council to equally consider the letter of the law and the spirit of the law respecting the history. Ha¡ris Teall questioned the ownership of the properly being rezoned and raised questions regarding the term of interment rights. Michelle Daueharty suggested the owner of the operation demonstrated disregard for the neighbours. She commented that the business had been operated illegally last year and now the owner would be rewarded by being allowed to operate for another three years. Mary Elizabeth Tavlor cited issues with the location of the highway and suggested that the Township could have resolved this mapping issue by applying for a crown surveyor under the Boundaries Act. Fran Southwick raised issues with the closing of the Vienna library and propefy surveys in the area of Plank Road and suggested Council start listening to the people. Wanda Hoshal questioned the zone change application that permitted the storage barn being amended to permit a grading station. She said she was opposed to the change in land status as it was already being used as a grading station. She questioned: ownership of the land; Council's failure to implement ttre Boundaries 4. PageT of22 Minutes of the regular meeting of Council held April 1, 2010.Page 17 of 327 Council Minutes April 1,2010 Act; failure to recognize that the land contains intened remains; proceeding to validate the lands in contravention; setting precedents by proceeding with rezoning when a lawsuit against the Municipality is before the courts; the applicant swearing to a statement when not proven to be conect. Ms Hoshal suggested that Plank Road mapping issues, the minimal size of the propefy to be rezoned and the opposition of the community is suffrcient for Council to refuse approval of the application. She added that the decision of Council may not be final and suggested defenal until the subject land issues are resolved. She requested denial ofthe request in the best interests of the community. Honor Wassins commented that she opposed the application and suggested enough letters of opposition had been submitted for Council to defer the matter. @Hear| planning consultant for the applicant, advised that Section 39 of the Planning Act allows the temporary use zoning change for up to 3 years, restricting the use to the existing driveway and building. He advised no new buildings are contemplated and there is no evidence of grave shafls existing on the property. He acknowledged the building is 3,600 square feet, proposed for storage and cucumber grading for a period of 4 to 6 weeks. He commented that any additional buildings would require an archaeological assessment. He encouraged Council to support the application as recommended by the planner. 5. Council Comments and Ouestions Mayor Acre questioned whether the building or the property is the subject of the rezoning. Mr. Head responded that it was the property. Deputy Mayor Evanitski questioned whether there was any requirement that cucumbers be produced on the property. Mr. Dudek responded no. Mayor Acre advised that the Municipal solicitor Stephen Gibson was in attendance should members seek legal counsel in this matter. Councillor Taylor asked whether the issues before the courts were resolved. Administrator Kruger responded no. Councillor Taylor suggested a compromise that if the entire property was the subject of an archaeological study and there were no bodies indicated there would be no issue. However, he then added that mapping also poses a problem and the Boundaries Act is the only solution to determine where the property begins. He commented that the matter cannot move forward until the outstanding issues are Page 8 of21 Minutes of the regular meeting of Council held April 1, 2010.Page 18 of 327 Council Minutes April 1,2010 resolved. Councillor Ketchabaw asked whether there is any defensive reæon for refusing the application. Mr. Dudek responded that his comments are in regards to planning policies and in his opinion there was no reason to refuse. Deputy Mayor Evanitski suggested the Council move into a closed session. The Administrator confinned discussion to be restricted to current litigation. 6. Adiournment 20r0-t12 Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT the Public Meeting be adjourned at 8:25 p.m." CARRIED UNANIMOUSLY COMMITTEE OF THE WHOLE In Camera 20r0-t13 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "TIIÄT the Council do now rise to enter into an "In Camera" Session of Committee of the Whole at8z26 p.m. to discuss: ¡ advice that is subject to solicitor-client privilege, including communications necessary for that purpose.r' CARRIED UNANIMOUSLY Out of Camera 2010-tt4 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT the Committee of the Whole do now rise from the "In Camera" session at 9:09 p.m.; AND TIIAT the Council meeting be reconvened." Page9 of22 Minutes of the regular meeting of Council held April 1, 2010.Page 19 of 327 Council Minutes CARRIED UNANIMOUSLY 7. Disposition of ltem April l,2010 2010-1 1s Moved by Councillor W Casier Seconded by Councillor E Ketchabaw "THAT Staff Report D2010-08 regarding Csinos Rezoning be received; AND THAT the zoning of those lands located at 4681 Plank Road in Concession 2PaLrtLotl2 owned by Alice Csinos, be changed from A.gricultural (Al) to Agricultural - Temporary 4 (41-T4) Zone to permit the temporary use of a seasonal cucumber grading station for a period of three (3) year(s) to expire on April l,2013; AND THAT ZoningByJaw 2577-2010 be presented for enactment." CARRIED 7. ROADS. AGRICULTURE & DRÄINÄGE 1. Correspondence and ReDorts (a) Staff Report PW2010-01 regarding Fuel Tender. File: Fl8 20r0-rt6 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT Staff be directed to proceed with the awarding of the tender to Dowler Karn, 61 First Street, Tillsonburg N4G 1N4.r' CARRIED UNANIMOUSLY (b) Staff Report PW2010-02 regarding No Parking By-Law Sandytown Road. File: T02 Councillor Ketchabaw questioned where people attending local festivals would park. Public Works Manager advised that driving on the sidewalk will damage it and suggested the west side of the street be utilized. He was requested to ensure that the Straffordville Community Group was informed of the change as it would affect Watermelon Fest. Page l0 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 20 of 327 Council Minutes April 1,2010 2010-t17 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT StaffReport PW2010-02 regarding No Parking By-Law Sandytown Road be received; AI\D THAT By-Law 2010-033, being a byJaw to regulate the no parking of vehicles from the north easterþ section of Sandytown Road and Heritage Line to a distance of 450 meters southerly along the easterly section of Sandytown Road be presented to Council for enactment." CARRIED TINANIMOUSLY (c) Staff Report PR2010-03 regarding Road Closure Application - First Alley Allowance. File: T09 2010- l 18 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT StaffReport PR2010-03 regarding Road Closure Application - First Alley Allowance be received; AND THAT staff be directed to initiate required procedures pursuant to the Municipal notice bylaw to close an unopened portion of the First Alley road allowance west of Union Street in Vienna, provided the applicants pay required expenses, and that upon closure ofthe road, the lands be conveyed to the abutting property owners at appraised value." CARRIED UNANIMOUSLY (d) Copy of Report to County Council dated Novemb er 19 , 2009 regarding "Reduced Speed Zone - North Hall Hamlet". File: T071416 2010-l19 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "THA.T copy of Report to County Council be received for infomation." CARRIED UNANIMOUSLY (e) Staff Report DR2010-006 regarding Horvath-Blondeel Municipal Drain. File: E09 2010-t20 Moved by Councillor W Casier Page 1 I of2l Minutes of the regular meeting of Council held April 1, 2010.Page 21 of 327 Council Minutes April 1,2010 Seconded by Deputy Mayor C Evanitski "THAT StaffReport DR2010-006 regarding apportionment of assessments contained within the Horvath-Blondeel Municipal Drain be received; THAT the Drainage Superintendent's reassessment as set out in "Agreement between Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed by Siegfried Blondeel and The County of Elgin is hereby filed and accepted by Council; THAT the Drainage Superintendent's reassessment as set out in "Agreement between Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed by Siegfried Blondeel and Siegfried and Margaret Blondeel is hereby filed and accepted by Council; AND THAT By-law #2010-029 being a Bylaw to amend the drainage assessment for those lands identified as Assessment Roll #34-01-000- 003-14400 and The County of Elgin, Part2 of RP 11R-8559 in the watershed of the Horvath-Blondeel Municipal Drain referred to in Engineer's Report forming part of Bayham Township ByJaw #1923,be presented to Council for enactment." CARRIED T]NANIMOUSLY 2. COURT OF REVISION - DRAINAGE Court of Revision Appoíntments & Afjirmations 20t0-t2r Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT in accordance with the provisions of the Drainage Act, the Council of the Municipality of Bayham appoints Mayor Lynn Acre, Councillor Wayne Casier, and South West Oxford representative Änne Vanhoucke to sit as members of the Court of Revision; AND THAT Mayor Acre act as Chariman; AND THAT the Council Meeting be adjourned for the purpose of holding a Court of Revision pursuant to the provisions of the Drainage Act." CARRIED I'NANIMOUSLY Page 12 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 22 of 327 Council Minutes April 1,2010 Appointments and Affrrmations were confirmed for Deputy Mayor Acre, Councillor Casier and Township of Southtù/est Oxford representative Anne Vanhoucke. Mayor Acre apologizedfor the delay of the Court of Revision and called the meeting to order at 9:15. 1. Application (a) Court of Revision regarding the assessment of properties in regard to Drainage Report No. 208347 prepared by Spriet Associates and referred to as the Smith Drain - Branch No. 7. I)eclaration of Pecuniarv Interest and the General Nature Thereof None. Staff Presentation (a) Staff Report DR2010-005 regarding Smith Drain Branch No. 7 Couf of Revision. File:809 The report was presented by the Drainage Superintendent. He advised that no written objections have been submitted to the Clerk. 4. Public Comments 20t0-122 Moved by W Casier Seconded by Anne Vanhoucke *TIIAT Staff Report DR2010-005 regarding Smith Drain Branch No. 7 Court of Revision be received; TIIAT in accordance with Section 58, Chap. D.17 of the Drainage Act R.S.O. 1990 the appeal period which allows any owner of land assessed for drainage works to appeal that road or land has been assessed too high or too low or that any land or road that should be assessed has not been assessed, or that due consideration has not been given as to type of use of land, may personally, or by agent, appeal to the Court of Revision by giving notice in writing to the Clerk of the Municipality has expired and either no appeals have been received or all 2. 3. 5. Page 13 of21 Minutes of the regular meeting of Council held April 1, 2010.Page 23 of 327 Council Minutes April 1,2010 appeals have been decided by the Court of Revision; AND THAT Provisional By-Law #2010-011, being a By-Law to provide for drainage works in the Municipatity of Bayham for the construction of the Smith Drain Branch No. 7 be presented to Council for third reading and enactment. AND provided no appeals be received at the Court of Revision, Staff be instructed to proceed with tendering process." CARRIED IJNANIMOUSLY 7. Adiournment 2010-t23 Moved by W Casier Seconded by Anne Vanhoucke "TIIAT the Court of Revision be adjourned at9:22 p.m." CARRIED UNANIMOUSLY 8. PROPERTY. BUILDING & PROTECTTVE SERVICES (a) Conespondence dated March 9,2010 from The Municipality of Central Elgin regarding "Narrow Band Fire Communication System". File: Pl6 2010-124 Moved by Councillor W Casier Seconded by Councillor M Taylor "THAT Correspondence dated March 912010 from The Municipality of Central Elgin regarding Narrow Band Fire Communication System be received; AND WHEREAS the current wide band radio system used by Fire Rescue departments across Elgin County is now non-compliant with Industry Canada regulations; AND WHEREAS it will become necessary in the future to utilize a narrow band radio system by direction from Industry Canada or because of operating deficiencies with the current wide band system; NOW THEREFORE BE IT RESOLVED THA'T the Council of the Municipality of Bayham agree in principle to participate in the development Page 14 of21 Minutes of the regular meeting of Council held April 1, 2010.Page 24 of 327 Council Minutes April 1,2010 of a new county wide narrow band fire rescue radio communication system with the understanding that a system engineering design report will be required to be prepared in approximately 2 to 3 years with implementation of the new narrow band radio system projected to occur in approximately 5 Years.tf CARRIED LTNANIMOUSLY 9. FINA¡ICE. ADMINISTRATION & PERSONNEL (a) Cheque Register being Cheque #8135 to Cheque #8266 inclusive, except Cheques #8125, #8151 and #8165 totaling 51,178,476.66 and Payroll Disbursements for the period ending March 7 and March 21,2010 totaling $47,763.00 and 547,7 95.3 I respectively. 2010-125 Moved by Deputy Mayor C Evanitski Seconded by Councillor M Taylor "THAT Cheque Register being Cheque #8135 to Cheque #8266 inclusive, except Cheques #8125, #8151 and #8165 totaling 51,178,476.66 and Payroll Disbursements for the period ending March 7 and March 21,2010 totaling 547,7 63.00 and $47,7 95.3 I respectively be approved. " CARRIED UNANIMOUSLY (b) Correspondence received from the County of Elgin regarding "County of Elgin Warden's Charity Golf Tournament - Sponsorship Request". File: 416 20t0-t26 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "TIIÄT Correspondence received from the County of Elgin regarding County of Elgin Warden's Charity Golf Tournament - Sponsorship Request be received; AND THAT Municipality of Bayham make a donation of $75.00." CARRIED UNANIMOUSLY (c) MemorandumC2}l}-l2regarding Cenotaph Committee Appointments. File: Cl2 Page 15 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 25 of 327 Council Minutes April 1,2010 20t0-t27 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski *THAT Staff Memorandum C2010-02 be received; AI\D THAT Bylaw 2010-030, being a byJaw to amend By-law 2010-001 and appoint Tom Kirkpatrick and Jackie Van Leeuwen as members of the Cenotaph Committee, be presented to Council for enactment." CARRIED UNANIMOUSLY (d) StaffMemorandum regarding Harbourfront Committee Additional Appointments. File: A0l 20r0-128 Moved by Councillor M Taylor Seconded by Deputy Mayor C Evanitski "THAT Staff Memorandum regarding Harbourfront Committee Additional Appointments be received; AND THAT Mr. Ronald Flick and Mr. Heinz Vogelsang and Councillor Taylor be appointed to the Committee." CARRIED TJNANIMOUSLY (e) Staff Report P20t0-02 regarding Natural Gardens / Animal Advisory Report #1. File: 401 20r0-129 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT StaffReport P2010-02 regarding Natural Gardens / Animal Control Advisory Report #1 be received; AND THAT Staff be directed to prepare the necessary ByJaw to amend Bylaw No. 2002-09 as recommended by the Natural Garden / Animal Control Advisory Group for Council consideration." CARRIED UNANIMOUSLY (Ð Draft Communþ Centres minutes of meeting held March 25,2010 and draft By- Law 2010-035 being a by-law to authorize the renewal of an agreement for Page 16 of2l Minutes of the regular meeting of Council held April 1, 2010.Page 26 of 327 Council Minutes April 1,2010 management of the Vienna Community Centre. File: C06 2010-130 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier 'TTHAT the Bayham Community Centres Committee minutes of meeting held March 25,2010 be received; AND THAT By-Law 2010-035, being a by-law to renew the Vienna Community Centre management contract with Jacquline Bootle be presented to Council for enactment.rr CARRIED UNANIMOUSLY (g) StaffMemorandum regarding Proposed County Tourism Signage Policy. File: T07 2010-131 Moved by Councillor E Ketchab Seconded by Councillor W Casier "THAT Staff Memorandum regard¡ng Proposed Gounty Tourism Signage Policy be received; THAT Bayham Staff petition Elgin County to "Grandfather" exist¡ng s¡gnage; AND THAT said s¡gnage be brought to County standard when those s¡gns are replaced locally." CARRIED UNANIMOUSLY 10. ENVIRONMENT (a) 2009 Annual Report for the Elgin Area Primary Water Supply System. File: E08 2010-r32 Moved by Councillor \{ Casier Seconded by Deputy Mayor C Evanitski "THAT the 2009 Annual Report for the Elgin Area Primary Water Supply System be received." PagelT of21 Minutes of the regular meeting of Council held April 1, 2010.Page 27 of 327 Council Minutes April 1,2010 CARRIED UNANIMOUSLY (b) Staff Report E2010-05 regarding Richmond Water System Engineering Services. File: E08 20r0-133 Moved by Councillor E Ketchabaw Seconded by Deputy Mayor C Evanitski "THAT Staff Report 82010-05 regarding Richmond Water System Engineering Services by received; AI\D THAT Council retain Stantec Consulting to prepare the Assessment of current services respecting the Richmond Community Water System in accordcance with their proposal dated March 24,2010, at an upset limit of 571615 exclusive of taxes." CARRIED T.INANIMOUSLY 2010-134 Moved by Deputy Mayor C Evanitski Seconded by Councillor M Taylor 'TTHAT in accordance with Section 12 of Procedural By-law 2002-93' Council shall deal with business until 1l p.m. at its meeting of April 1, 2010." CARRIED UNANIMOUSLY 11. COMMITTEE OF'THE WHOLE (a) In Camera. 2010-135 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "TIIAT the Council do now rise to enter into an I'In Camera" Session of Committee of the Whole ú10:24 p.m. to discuss: . labour relations or employee negotiations; . litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board." Page 18 of21 Minutes of the regular meeting of Council held April 1, 2010.Page 28 of 327 Council Minutes April 1,2010 CARRIED UNANIMOUSLY (b) Closed session minutes of the regular meeting of Council held March 4,2010. (c) Closed Session Minutes of the Bayham Community Centres Committee meeting held March 25,2010. (d) Confidential StaffReport regarding labour relations or employee negotiations. (e) Confidential correspondence regarding litigation orpotential litigation. (Ð Out of Camera. 20r0-136 Moved by Deputy Mayor C Evanitski Seconded by Councillor W Casier "THAT the Committee of the Whole do now rise from the "In Camera" session at 10:35 p.m." CARRIED UNANIMOUSLY 2010-137 Moved by Councillor E Ketchab Seconded by Deputy Mayor C Evanitski "THA.T By-Law 2010-031, being a byJaw to authorize the execution of an employment agreement with Leann Walsh be presented to Council for enactment.tt CARRIED UNANIMOUSLY 12. BY-LAWS (a) By-Law 2010-011 A Provisional By-Law to provide for drainage works (Smith Drain No. 7) third reading only (b) By-Law 20IO-025 A By-law to authorize the conveyance of real property (Part of Lots 12 and 13, Concession 1 designated as Parts I and2 RP 11R-8611) (c) By-Law 2010-027 A By-law to authorize the renewal of an agreement (Donnell) (d) By-Law 2OlO-029 A By-law to further amend By-Law #1889 (Horvath- Page 19 of21 Minutes of the regular meeting of Council held April 1, 2010.Page 29 of 327 Council Minutes April 1,2010 Blondeel Municipal Drain) (e) By-Law 2010-030 A By-law to amend By-Law 2010-001 (appoint members to Boards & Committees) (Ð By-Law 2010-031 A By-law to authorize the execution of an employment agreement (Walsh) (g) By-Law 2010-032 A By-law to establish fees and charges (Richmond Water Services) (h) By-Law 2010-033 A By-law to furrher amend By-Law 2001-111 (Reshicted Parking) (r) By-Law 2010-035 A By-law to authorize the renewal of an agreement (Bootle) () By-Law 2010-036 A By-lawto amendBy-Law 2002-98 (Non-Union Personnel Policy) (k) By-Law 2Ol0-037 A By-law to amend By-Law 2010-008 (Appoint Municipal OfTicers and Employees) 0 By-Law 2576-2010 A By-law to further amend By-Law 2456-2003 (Residential Accessory Uses) (m) By-Law 2577-2010 A By-Law to further amend By-Law 2456-2003 (Csinos) 2010-138 Moved by Councillor W Casier Seconded by Deputy Mayor C Evanitski "THAT Provisional By-Law 2010-011 be read a third time and finally passed.tt CARRIED UNANIMOUSLY 2010-t39 Moved by Councillor E Ketchabaw Seconded by Councillor W Casier t t T¡l[f By-Laws 2010 -025, 2010 -027, 2010'029, 20 1 0-03 0' 20 1 0-03 1' 20 I 0- 032, 2010 -033, 20 I 0-035, 20 1 0-03 6, 2010 -037, 257 6-2010 and 257 7 -20 1 0 be read a first, second and third time and finally passed." CARRIED TINANIMOUSLY (n) By-Law 2010-038 A By-law to confinn all actions of Council Page20 o12l Minutes of the regular meeting of Council held April 1, 2010.Page 30 of 327 Council Minutes April 1,2010 2010-t40 Moved by Deputy Mayor C Evanitski Seconded by Councillor E Ketchabaw "THAT confÌrming By-Law 2010-038 be read a first, second and third time and finally passed." CARRIED TINANIMOUSLY 13. COMMITTEE OF THE WHOLE 14. ADJOURNMENT (a) Adjoumment 20t0-t4t Moved by Councillor W Casier Seconded by Councillor M Taylor 'TTHAT the Council meeting be adjourned at 10:37 p.m." CARRIED UNANIMOUSLY MAYOR Page2I of2l Minutes of the regular meeting of Council held April 1, 2010.Page 31 of 327 Page 32 of 327 TF 5 Lt a P.O. Box 129, 1 Bailey Street, Port Garling, Ontario, POB lJ0 Website: www.muskokalakes.caPhone: 705-765-3156 Fax: 705-765-6755 March'|'0,2010 Ontario M unicipalities Request for funding and increased education for Accessibility Standards Date: To: Re: The following motion was enacted by the Council of the Township of Muskoka Lakes on March 9,2010: DATE: 17 February 2010 RESOLUTION NUMBER: COW-10-171O2110 MOVED BY: Councillor Elizabeth Denyar SECONDED BY: Councillor lan Wallace WHEREAS through the Accessibility for Ontarians with Disabilities Act, 2005 (AODA) five Accessibility Standards will be developed, implemented and enforced to make Ontario accessible by 2025: AND WHEREAS both public and private sectors will be financially impacted as a result of achieving compliance with the Accessibility Standards; NOW THEREFORE BE lT RESOLVED THAT: the Township of Muskoka Lakes request the Province of Ontario to consider the provision of financial support to both public and private sectors to reduce the impact of meeting the requirements of the mandatory Accessibility Standards; AND FURTHER THAT the Province of Ontario provide increased education and awareness to the private sector regarding the requirements that they must meet to comply with the Accessibility Standards. Motion Carried Karen Ellis Mayor Yours truly, CherylMortimer, AMCT Clerk Encl. /wo DISCLAIMER This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of lhe Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents. Copy of resolution passed March 9, 2010 by the Township of Muskoka Lakes regarding "Mandatory Accessibility Standards". Page 33 of 327 Page 34 of 327 s BAYHAM HISTORICAL SOCIETY MT]NICIPALITY OF' BAYHAM P.O. BOX 160, STRAX'X'ORDVTLLE, ON. NOJ 1Y0 March 11,2010. c06 PRESENT: , Sandy Sage, Cheryl Peters, Bob Graham, Etoile McCann, Ray & Marion Maddox, Mary Newland, Robert & Jeanette Heil, Corþ & Barb Ouellette, Bill & Donna Baldwin, Harris Teall, Ross Andrews, Lynn Acre, Alex Collins, Shirley Brackenbury, Louise W'eston. President Ray Maddox called the meeting to order at7:30 PM, welcoming members and quests. A motion to accept the minutes ( with corrections) of February 11, 2010 was made by Bob Graham, 2d. By Corþ Ouellette. Motion ca¡ried. OTIEST SPEAKER : Ha¡ris Teall introduced our guest speaker Louise 'Weston who co-authored the Bayham Memories & Milestones book with K¡istine Nezezon for the Sesquicentennial 1850 to 2000. Their work was made possible by a Jobs Creations Grant. Ms. Weston was one of the founding members of the Bayham Historical Society and was pleased to see us still going strong. The co-authors received many pictures and stories from Bayham residence and put them all together to produce this book, it is still the most popular book sold about Bayham and there are only a few dozen books left for sale. Ms. 'Weston told us of her research on John Burwell Tyrell an American Patriot who was sent to Van Demons Land (Tasmania) as a prisoner in the Canadian-American penal colony at Port Aurthur. He 'was a prisoner on the HMS Buffalo. Thousands of prisoners were transported from England and many suffered so much they became insane and an asylum was built for them. John Burwell Tyrell was the only one to receive mail and was the fust patriot to be freed, Mailon Burwell was a¡r uncle to John Burwell Tyrell. More Research is available on the internet. Harris Teall thanked Ms. Weston and presented her with a copy of Vienna Highlights. PRESIDENTTS REPORT : A discusion \¡ras held on the future of the railroad section house shed. Many members feel that putting $1000. or more towa¡ds restoring the Rail¡oad Section House Shed just to have it sit unoccupied and maybe become atargetto vandals is not a sensible option. After much discussion we came to a decision on what the members want to do with this shed, it has a new roof and with very little work could be placed in the Corinth Park as a skate changing shed, this year with the shallow pond cleared and the ice kept clean there were many children skating weeknights and weekends. Benches could be added and the many children who skate on the ice rink will have a dry place to change into skates and leave their boots. Several members are willing to move the building to the park and help with making and installing benches with no cost to the Bayham Historical Society. It was noted that as a registered non-profit group we need to show what we do to help our community. A MOTION to move the Railroad Section House Shed from Tom Godby's property to the Corinth Park with no cost to the Bayham Historical Society was made by Harris Teall and seconded by Bob Graham. All in favor with Ray Maddox opposed. Cheryl Peters reminded members that this motion would need council approval. MUSEIIMS BAYHAM AND BTIILDING REPORI-No Museums Bayham report as the meeting was canceled to the death of Max Stewart. Bayham Historical Society minutes of meeting held March 11, 2010. File: C06 Page 35 of 327 SECRETARY'S REPORT: Cheryl Peters has asked if we could make a motion to ask Ray Maddox to sit as acting President until a ne\Àr one can be appointed. A motion to have Ray Maddox sit as "Acting President" until a ne\ ¡ one can be appointed was made by Robert Heil, seconded by Sandra Sage. Motion carried. When Ray returned to the meeting he said he would accept for one year or until another president is appointed. Cheryl reported that she has sent in the Municipal Assistance Grant and Service Canada. TREASURERS REPORT: Robert Heil reported as follows. February 28,2010--- ----$ 3713.50 Lottery Account--- ------$ 128.84 Petty Cash- ---------------S 1.09 Share Account--- --------$ 65.00 Motion to accept the heasurers report was made by Robert Heil, 2nd. By Corþ Ouellette. Motion carried. PROGRAM DIRECTOR: ALL MEMBERS - On April 8, 2010 Brian Goutouski will be speaking about Afghanistan. ADVERTISING DIRECTOR: Donna Baldwin -Aylmerpaper carried our aficle. SOCIAL DIRECTOR: Mary Newland reported that Arvilla Beckett will help her with the refreshments for the April th. meeting and Donna Baldwin and Marion Maddox will do the May refreshments. Cheryl Peters will make up a chart for September. MYSTERY OBJECT An old raisin grínder, almost everyone thought it was a nutmeg grinder. ITIEXT MEETING: The next meeting will be on April 8, 2010 at 7:30 PM. at the Municipality of Bayham Office. CLOSE MEETING: A motion to close the meeting was made by Sandra Sage, 2nd. By Bob Graham. Motion carried. Date President Secretary Bayham Historical Society minutes of meeting held March 11, 2010. File: C06 Page 36 of 327 > (ob Minutes of ELGIN GROUP POLICE SERVICES BOARD January 20,2010 The Elgin Group Police Services Board met at the County Administration Building, 450 Sunset Drive, St. Thomas, at 1 :10 p.m. with the following in attendance: Tom Marks, Chairman John R. Wilson, Vice-Chair Kathleen Schaper, Board Member Douglas Gunn, Board Member Duncan McPhail, Board Member lnspector Ryan Cox, OPP Staff Sergeant lan Chappell, OPP Mark McDonald, Secretary/Administrator Marilyn Payler, County Administrative Services Jim Bundschuh, County Director of Financial Services (attended 1:15 p.m.) The Secretary/Administrator called the meeting to order at 1:10 p.m. The Secretary/Administrator conducted the election of Chair and Vice-Chair by asking for nominations from the floor. Election of Chair and Vice-Chair Moved by Wilson Seconded by Schaper THAT Tom Marks be nominated as Chair for the Elgin Group Police Services Board for 2010. - Carried. Moved by McPhail Seconded by Wilson THAT the nominations for Chair for the Elgin Group Police Seruices Board be closed. - Carried. Moved by Wilson Seconded by McPhail THAT Tom Marks be declared the Chair for the Elgin Group Police Services Board for 2010. - Carried. Elgin Group Police Services Board minutes of meeting held January 20, 2010. File: C06 Page 37 of 327 Elgin Group Police Services Board January 20,2010 Moved by McPhail Seconded by Schaper THAT John R. Wilson be nominated as Vice-Chair for the Elgin Group Police Services Board for 2010. - Carried. Moved by Marks Seconded by Schaper THAT the nominations for Vice-Chair for the Elgin Group Police Services Board be closed. - Carried. Moved by Marks Seconded by McPhail THAT John R. Wilson be declared Vice-Chair for the Elgin Group Police Services Board for 2010. - Carried. Chair Marks assumed the Chair and thanked the members for their support. Adoption of Minutes Moved by Schaper Seconded by Wilson THAT the minutes of the meeting held on November 18, 2009 be adopted. - Carried. Disclosure of Pecuniarv Interest - None. Kathleen congratulated Duncan McPhail on his re-appointment as an Elgin Group Police Services board member. Correspondence 1) Ron Gentle, Chief Superintendent, Regional Commander, Western Region, OPP, thanking the Board for submitting the Detachment Commander's Annual Performance Review. 2) Geraldin Tai, A/Appointments Officer, Selection Systems and Appointments Unit, Ministry of Community Safety and Correctional Services, announcing re-appointment of Duncan McPhail as Elgin Group Police Services Board member. Elgin Group Police Services Board minutes of meeting held January 20, 2010. File: C06 Page 38 of 327 Elgin Group Police Services Board 3 January 20,2010 3) Oscar Mosquera, Manager, Program Development Section, Ministry of Community Safety and Correctional Services, with funding of $56,527 .10 for Safer Communities - 1,000 Officers partnership program and $20,202.75 for Community Policing Partnerships (CPP) program. 4) Steve Peters, M.P.P., Elgin-Middlesex-London, requesting the Minister of Transportation give consideration in the application approval process of Designating the bridge at Furnival Road and Highway #401 in memory of Constable Alan Hack. 5) OAPSB Bulletin Board newsletter for December 2009. Moved by Gunn Seconded by Schaper THAT Correspondence ltems #1-5 be received and filed. - Carried. 2009 Year End Annual Report lnspector Cox reviewed the highlights of the 2009 Year End Report and noted among other items: - the successful conclusion of the Bandidos Outlaw Motorcycle Club trial - the fatal motor vehicle collision involving two of the detachment's OPP officers - the detachment's involvement in the Olympic Torch Run which stopped in Rodney on December 22,2010 - the decrease in overall incidents from 2009 by 861 - the lowest break and enters in a single year since the inception of the Elgin County Detachment. - increase in domestic violence incidents - decrease in motor vehicle collisions by 764 - increased of deer/motor vehicle collisions - decrease to 11 members in the detachment auxiliary unit through attrition Traffic Manaqement Strategv - A new traffic management strategy has been implemented for 2010. This strategy will be used to manage continuously traffic enforcement throughout the year. A reduction in motor vehicle collisions, traffic complaints and an increase in police visibility will result from this strategy. The speed sign will be one of the components of the strategy. lt will be placed in various County locations as needed. There are 200 preset messages, which are available on the sign to use as needed. Festive RIDE Proqram - This program was successful in the fact that only one alcohol related motor vehicle collision occurred, but it did result in a fatality. lnspector Cox noted a newly imposed process is being developed which will make criminal checks more time consuming. This will result in a longer processing time. Elgin Group Police Services Board minutes of meeting held January 20, 2010. File: C06 Page 39 of 327 Elgin Group Police Services Board January 20,2010 lnspector Cox concluded that 2010 would bring with it many new challenges, the 2010 lnternational Plowing Match being the biggest. J. Wilson applauded lnspector Cox on his efforts to make policing more visible in Elgin County. lnspector Cox noted that increased police visibility had helped in the decrease of break and enters, as well as seminars and neighbourhood watches. Along with police visibility, intelligence-led policing and community visibility, they have achieved good results. Inspector Cox thanked the Board for their positive comments. Moved by Schaper Seconded by Wilson THAT the 2009 Year End Report be received and filed. - Carried. Draft 2010 Elqin Group Police Services Board Budset The County Director of Financial Services presented the 2010 draft budget reviewing each line item. The date of the OAPSB Conference for 2010 being held in Point Edward from April 29-M ay 1, 2010 was discussed. K. Schaper noted that she would not be able to attend. Moved by McPhail Seconded by Gunn THAT the 2010 Draft Budget for the Elgin Group Police Services Board be approved as presented for consideration by the participating municipalities. - Carried. The Director of Financial Services left the meeting at 1:47 p.m. New Business Staff Sergeant lan Chappell informed the board that all letters of support for the bridge designation in Constable Alan Hack's memory, including letters from the Hack family, have been forwarded to the Ministry of Transportation. Everything seems to be in order and they are hoping to dedicate the bridge at Furnival Road and Highway 401 in the spring. D. McPhail asked if they would wait until bridge reconstruction is complete. This detachment has forwarded names of four officers who have died in the line of duty on behalf of the western region and the plan is to dedicate each bridge on the same day. D. McPhail noted that there was also an officer killed in the 60's which Staff Sergeant Chappell will follow up on. D. Gunn asked the Board if it would be appropriate for the Board to acknowledge the hard work of those involved in the Bandidos Murder Trial now that it is over. lnspector Cox Elgin Group Police Services Board minutes of meeting held January 20, 2010. File: C06 Page 40 of 327 Elgin Group Police Services Board 5 January 20,2010 noted that on February 11th he will be attendíng a debriefing and at that time he can extend positive thoughts from the Board, M. McDonald will draft a letter of thanks. K. Schaper asked if the Board was going to hold a meet and greet with OPP staff this year? Board members will think about different ideas on how to host such an event and bring fonruard those ideas at the next meeting. The 2010 Meeting schedule was discussed and decided the meetings for the Elgin Group Police Services Board will take place on the third Wednesday every other month starting at 2:00 p.m. The meetings will be held on March 17 , May 19, July 21, September 15 and November 17. Inspector Cox consulted with the board members to set up dates and times to attend the participating Municipal Council meetings to present the 2010 budget. He will confirm the dates with the Municipal Councils and then inform the individual board members. Staff Sergeant Chappell left the meeting at2:14 p.m. Moved by Schaper Seconded by Gunn THAT we do now proceed ln-Camera to discuss a personal matter about an identifiable individual. - Carried. Moved by McPhail Seconded by Gunn THAT we do now rise at2:23 p.m. without reporting. - Carried. Adiournment Moved by Wilson Seconded by Gunn THAT we do now adjourn al.2:25 p.m. to meet again on Wednesday, March 17,2010 at 2:00 p.m. - Carried. M. G. McDonald, Secretary/Adm in istrator. Tom Marks, Chair. Elgin Group Police Services Board minutes of meeting held January 20, 2010. File: C06 Page 41 of 327 Page 42 of 327 Att- LONG PO¡NT REGION CONSERVATION AUTHORIW FULL AUTHORIW - MINUTES ANNUAL GENERAL MEETING - FEBRUARY 26, 2O1O (as approved at the Board of Directors meeting held April 7,20101 Members in attendance:J. Hunt, S. Lamb, R. Sackrider, B. Sloat, P. Black, L. Chanda, P. Lee, L. Bartlett and R. Geysens. Staff in attendance: C. Evanitski, D. Holmes, J. Robertson, H. Surette, J. Maxwell, B. Bravener, J. De Backere, Y. Lai, P. Gagnon, L. Paulson, M. Loewen, C. Jacques, D. Thain, J. Miller, B. Hodi, C. Adrain, and D. Mclachlan. Guest: M. Betik, KPMG Regrets: P. Ens. The LPRCA Chair called the meeting to order at 1 :30 pm Friday, February 26th,2O1O in the LPRCA Tillsonburg Boardroom. WELCOME Chairman B. Sloat welcomed everyone to the new LPRCA administration building. ln his opening remarks, he spoke to potential new partnerships, a recent meeting with the new Minister of Natural Resources, Linda Jeffrey and the ongoing efficiency study with Kettle Creek Conservation Authority. He thanked the Board and staff for their contributions this past year and looks forward to the challenges to come in 2010. DISCLOSURES OF INTEREST None recorded. ADDITIONAL AGENDA ITEMS None recorded. MINUTES OF PREVIOUS MEETINGS MOTION A - 35 moved by P. Lee, seconded by S. Lamb and carried that the minutes of the LRPCA Board of Directors regular Meeting held February 3'd, 2010 be adopted as circulated. NEW BUSINESS DEVELOPMENT APPLICATIONS An updated report was distributed to Members. Questions were answered by H. Surette. MOTION A - 36 moved by S. Lamb, seconded by J. Hunt and carried that the Board of FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens, John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -1- Long Point Region Conservation Authority Full Authority minutes of Annual General Meeting held February 26, 2010. File: A16 Page 43 of 327 Directors approves the following Development Applications; A. For Work under Section 28 Regulations, Development, lnterference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178106) BA-1/10 NC-9/10 HC-1/10 SWO-1/10-1 B. Approve, WITH CONDITIONS, the following development application for work under Section 28 Regulations, Development, lnterference with Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O. 1990 Reg. 178t06) TRUCK AND VAN TENDER D. Holmes gave the results of the tender and answered questions by the Board. MOTION A - 37 moved by R. Geysens, seconded by J. Hunt and carried that the LPRCA Board of Directors accept the tender submitted by DeGroote-Hill, Pontiac Buick, GMC for the purchase of two new lz ton pick-up trucks for a total submitted price of $37,934.10 including all applicable taxes NOTICE OF FORMAL MOTIONS MOTION A - 38 moved by J. Hunt, seconded by R. Geysens and carried that the LPRCA Board of Directors authorizes the Chairman or Vice-Chairman and the General Manager/Secretary-Treasurer or Manager of Corporate Services to borrow funds as required for the day-to-day operations of the Authority. MOTION A - 39 moved by L. Chanda, seconded by P. Black and carried that the LRPCA Board of Directors, pursuant to Section 26 (2) and 27 (2&3) of The Conservation Authorities Act RSO 1990, Chapter 27 , designate all Member Municipalities as Benefiting Municipalities for the Administration, Capital and Operations Costs in the same proportion that the current value assessment of the whole Municipality or part thereof bears to the total assessment of the whole area under the jurisdiction of the Authority. MOTION A- 40 moved by L. Chanda, seconded by L. Bartlett and carried that the LPRCA Board of Directors authorizes all members appointed to the Lee Brown Committee from the Community at Large be deemed to be Authority members for the purpose of receiving remuneration for their services on the same basis as regular members of the Authority lor 2010. P. Black spoke to the issue of paying volunteers per diems and that all volunteer committees should be treated equally. FULL AUTHORITY GOMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens, John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -2- Long Point Region Conservation Authority Full Authority minutes of Annual General Meeting held February 26, 2010. File: A16 Page 44 of 327 MOTION A- 41moved by L. Bartlett, seconded by L. Chanda and carried that the LPRCA Board of Directors designates the Authority Chairman as the Authority's representative to Conservation Ontario (CO), with the Vice-Chairman designated as alternate, and further that the General Manager be dírected to participate on appropriate committees of CO, and be authorized to vote in the absence of the designated representatives. 2OO9 AUDITED FINANCIAL STATEMENTS AND INTRODUCTION OF AUDITORS The Chair of the Audit Committee, P. Lee, reviewed the Committee's duties this past year and introduced auditor M. Betik from KPMG. M. Betik reported a complete and clean audit and that the financial statements were in accordance with generally accepted accounting principles. J. Maxwell noted that the financial statements now reflect tangible assets as specified in PSAB 3150. Discussion ensued. MOTION A- 42 moved by J. Hunt, seconded by R. Geysens and carried that the LPRCA Board of Directors approves the financial statements for the year ended December 31, 2009 prepared by KPMG, LLP, Chartered Accountants; And that the LPRCA Board of Directors approves the appointment of KPMG, LLP, Chartered Accountants as LPRCA's auditors for the 2010 fiscal period as per the 5-year proposal of September 8th, 2008. 2OO9 COMMITTEE REPORTS 2OO9 ANNUAL REPORT The 2009 annual report was presented by the GM with thanks to J. Robertson and all staff for their input. LEE BROWN MARSH MANAGEMENT COMMITTEE Tom Haskett reviewed the activities of the Committee over the past year noting that the Leighton & Betty Brown scholarship presentation in Augustwas a highlight. He thanked the GM and Board for their concern regarding Phragmites at Lee Brown Marsh and for addressing the issue with the new MNR Minister. BACKUS ADVISORY BOARD New BAB Chair, R. Yantho introduced himself noting that he has been involved with the BAB since its inception in 2000. The BAB is celebrating its 1Oth anniversary. He thanked the BAB Members and the many volunteers that add to the success of Backus and reviewed the major, annual fundraising/public relations initiatives. He acknowledged the new Terms of Reference and looks forward to working with staff in 2010. FULL AUTHORIW COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens, John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -3- Long Point Region Conservation Authority Full Authority minutes of Annual General Meeting held February 26, 2010. File: A16 Page 45 of 327 MOTION A-43 moved by R. Geysens, seconded by S. Lamb and carried thatthe LPRCA Board of Directors receives the 2009 Annual Report, the Lee Brown Marsh Management Committee report and the Backus Advisory Board report for information. PRESENTATION TO RAY WALDICK The GM made a presentation to R. Waldick for his valuable 37-year contribution in keeping Hay Creek safe and inviting. KEYNOTE SPEAKER P. Gagnon introduced Kyle Breault, Program Coordinator, Tallgrass Ontario. Tallgrass Ontario is an action oriented network of organizations and individuals coming together to work toward the shared goal of prairie and savanna conseryation in Ontario. Mr. Breault gave a very informative presentation on the different prairie grasses and their use for erosion control, animal habitat and most recently biomass. He fielded questions from the Members and then was presented with a thank you gift. INTRODUCTIONS The municipal partners were introduced and brought greetings from their municipalities. Alan Dale brought greetings from GRCA & Conservation Ontarío, Charlie Murray spoke on behalf of Kettle Creek CA and Sally Martyn brought good wishes from Catfish Creek CA. Members of the Tobacco Board, Fred Neukham and Chris Van Paassen, spoke on the new relationship between the Ontario Flue-Cured Tobacco Growers' Marketing Board and LPRCA. The Chair invited all in attendance to the LPRCA Grand Opening Friday July 23'd, 2010. The Chairman adjourned the meeting at 3:25pm. Buck Sloat Chairman Dana Mclachlan Administrative Assistant FULL AUTHORITY COMMITTEE MEMBERS Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens, John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat -4- Long Point Region Conservation Authority Full Authority minutes of Annual General Meeting held February 26, 2010. File: A16 Page 46 of 327 DNINK]NC WAirER SıûÈöÈ'þhbhËcrioN ACT FOR CLEAN WÁTER IAKE ERIE 50uRcE PROTE€TlON RE6ION LAKE ERIE REGION SOURCE PROTECTION COMMITTEE MEETING MINUTES Thursday, March 4,2010 The following are the minutes of the Lake Erie Region Source Protection Committee meeting held on Thursday, March 4, 2O1O at the Grand River Conservation Authority Administration Centre, 400 Clyde Road, Cambridge, ON. Members Present: C. Ashbaugh, Chair; H. Cornwell, P. General, R. Haggart, J. Harrison, K. Hunsberger, J. Laird, l. Macdonald, D. Murray, D. Parker, G. Rae, T. Schmidt, R. Seibel, *D' Woolcott, W. Wright- Cascaden Members Regrets: M. Ceschi-Smith, M. Goldberg, A. Henry, R. Krueger, B. LaForme, C. Martin, J. Oliver, L. Perrin, B. Ungar, M. Wales Proxy Representatives: M. Darmon (M. Goldberg); B. Fields (J. Oliver), K. Hagan (M. Cecshi-Smith), l. Macdonald (A. Henry, R. Krueger), D. Munay (1. Perrin), D. Parker (M. Wales) Liaisons: T. Duong, Provincial Liaison; A. Dale, Source Protection Authority Also Present: 1. Callto Order Liaison P. Emerson, GRCA; T. Marks, KCCA; K. Smale, CCCA; E. VanHooren, KCCA S. Cooke, GRCA; J. Etienne, GRCA; S' Glauser, GRCA; E. Hodgins, Region of Waterloo; C. Johnson, Brant County; S. Kurli, Halton Region; C. Linwood, GRCA; L. Minshall, GRCA; T. Ryan, GRCA; T. Seguin, GRCA; M. Sherran, County of Oxford; S. Strynatka, GRCA; P. Wilson, Haldimand County; A. Wong, GRCA; G. Zwiers, GRCA B. Banks, Banks Groundwater Engineering; K. Davis; J. Pickering C. Ashbaugh called the meeting to order at 1:05 p.m' 2. Roll Gall and Certification of Quorum - l7 Members Gonstitute a Quorum (213 ot members) The Recording Secretary called the roll and certified quorum. Region Management Committee: Staff: Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 47 of 327 Minutes of Meeting Lake Erie Region Source Protection Committee March 4,2010 Page 2 3. Ghairman's Remarks C. Ashbaugh welcomed members, staff and guests and noted the following: o The Annual General Meeting for Kettle Creek Conservation Authority was held on Wednesday, February 24. A presentation was given regarding forestry initiatives. C. Ashbaugh commended Conservation Authority staff and Ontario Power Generation for their collaboration and commitment with tree planting initiatives. * D. Woolcott joined the meeting at 1:10 pm. o Congratulations to Elizabeth VanHooren who was appointed as the full time General Manager for Kettle Creek Conservation Authority. . The Annual General Meeting for the Long Point Region Conservation Authority was held on Friday, February 26. A presentation was given regarding prairie grass initiatives. C. Ashbaugh commended Conservation Authority staff and Ontario Power Generation for their collaboration on the prairie grass initiative. . The Long Point Region Conservation Authority has moved to a new building in Tillsonburg. The new facilities will provide more space and improved conditions. . Thanks to Alan Dale for his dedication and commitment to the Conservation Authorities, the Lake Erie Region and Conservation Ontario. . An article was distributed regarding the Obama administration's Great Lakes clean-up plan. The plan sets ecological targets and specific actions to be taken to improve the Great Lakes. The plan is a $5 billion, five year plan to help improve the Great Lakes. The first installment for 2011 will be $475 million dollars. o Members were asked to note that beginning in March, the direct deposit payroll schedule will change from the second Thursday of the month to the third Thursday. . The Region of Waterloo is beginning to host public information sessions on behalf of the Source Protection Committee. Four meetings have been scheduled for March 23,25, 30 and April 1. A notice of meeting dates and locations were distributed; members who are able to attend a public consultation meeting are encouraged to do so. 4. Review of Agenda Moved by: D. Parker Seconded by: G. Rae carried unanimously THAT the agenda for the Lake Erie Region Source Protection Committee Meeting of March 4, 2010 be approved as circulated. 5. Declarations of Pecuniary lnterest There were no declarations of pecuniary interest made in relation to the matters to be dealt with. Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 48 of 327 Minutes of Meeting Lake Erie Region Source Protection Committee March 4,2010 Page 3 6. Minutes of Previous Meeting - February 4,2010 D. Parker requested that on page six, the second last paragraph be amended to read 'tested for E-coli" as opposed to "tested for contamination". He further requested that the response to his question be more explicitly stated as "no". Moved by: D. Parker Seconded by: D. Murray carried unanimously THAT the minutes of the previous meeting February 4, 2010 be approved as amended. 7. Hearing of Delegations None 8. Presentations None 9. Gorrespondence a) Copies for Members None b) Not Copied None 10. Reports a) SPC-10-03-01 Proposed Catfish Greek and Kettle Creek Assessment Report S. Glauser provided an overview of report SPC-10-03-01 Proposed Catfish Creek and Kettle Creek Assessment Report. He noted that changes made as a result of the comments have been listed in Appendix A and all changes including editorial amendments were included in Appendix B. W. Wright-Cascaden requested clarification regarding how the comments submitted during the next comment period would be addressed. S. Glauser responded that the comments will be forwarded to the Ministry of the Environment with the submission of the assessment reports and copies of the comments will be provided to the committee for their information. l. Macdonald noted that the peer reviewer in the Catfish Creek Source Protection Area Assessment Report expressed concern regarding implementation, and requested clarification regarding these concerns. L. Minshall indicated she willfollow up and provide an explanation. Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 49 of 327 Minutes of Meeting Lake Erie Region Source Protection Committee March 4,2010 Res. lVo. 19-10 Moved by: l. Macdonald Seconded by: D. Murray Page 4 carried unanimously THAT the Proposed Catfish Creek Source Protection Area Assessmenf Report and Proposed Kettle Creek Source Protection Area Assessment Report be posted for the second consultation period starting March 5, and ending on April9,2010. AND that the Proposed Catfish Creek Source Protection Area Assessment Repoñ be submitted to the Catfish Creek Source Protection Authority, as required under Secfr'on 16 of the Clean Water Act, 2006; AND that the Proposed Kettle Creek Source Protection Area Assessment Repoñ be submitted to the Kettle Creek Source Protection Authority, as required under Sectr'on 16 of the Clean Water Act, 2006. b) SPC-10-03-02 Background on ldentifying Drinking Water lssues L. Minshall provided an overview of report SPC-10-03-02 Background on ldentifying Drinking Water lssues. J. Harrison identified that the technical rules state that if the committee is aware of the presence of parameter, the committee "shall describe" the parameter as a drinking water issue. He noted that "shall" indicates that it is mandatory. He noted, however, that the Ministry technical bulletin replaces "shall describe" with "should consult" which changes the context from mandatory inclusion to subjective consideration of whether it is an issue and whether it will be included in the assessment report. L. Minshall referenced the top of page four in the agenda package where a portion of Rule 114 is outlined and noted that the Ministry staff have interpreted the "committee shall describe" as being contingent on several factors, including the parameter being listed in Schedule, 1, 2 or 3 of the Ontario Drinking Water Quality Standards or Table 4 of the Technical Support Document for Ontario Drinking Water Standards, Objectives and Guidelines, and if the "parameter is present at a concentration that may result in the deterioration of the quality of the water for use as a source of drinking wate/' or if "there is a trend of increasing concentration of the parameter''. She noted that the determination of whether the parameter measured results in the deterioration of the quality of the drinking water is the portion of the Technical Rules that the Ministry staff have indicated that the committee should consult with the municipality or operator. J. Hanison pointed out that it is the committee, not the municipality or the operators, who are to determine whether a parameter is an issue. He elaborated that the committee can consult with staff and after staff consultation can then determine if there is an issue. L. Minshall confirmed that this has been the intended approach to addressing issues. D. Parker asked if this could be a means to include threats from outside the vufnerable area. L. Minshall responded that there is only an issue if it is measured in the raw water. R. Seibel expressed concern regarding public perception if E.coli is being identified, but not being considered an issue. He noted that E.coli is the issue that started the Source Protection Planning process. Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 50 of 327 Minutes of Meeting Lake Erie Region Source Protection Committee March 4,2010 Page 5 D. Murray pointed out that small communities have a limited means of water supply. ldentifying a small community's water supply as having an issue could result in limiting their sources. Further, it may create concerns regarding the safety of the water supply and the ability of the operating authority that are not justified when the issue is being dealt with in an appropriate manner. Post-Walkerton, the small operating systems have had to do a great deal to ensure they are meeting stringent standards, and they are operating very well. D. Woolcott identified that treatment removes the pathogen, but it does not address the source of that pathogen, and therefore the threat still exists. By identifying and removing the threat, there is less reliance on treatment to ensure safe drinking water. D. Woolcott further noted that this process has no direct connection to the treatment process. The committee has no authority regarding the method of treatment; at best they make a recommendation. Although he understands scaling an issue, he expressed concern regarding how to determine the threshold of exemption. D. Murray stated that he does not disagree, and acknowledged that the committee is not mandated to make recommendations on the treatment, but they do have a responsibility to look at the broader picture and noted that if the trend of a parameter is going down, that should be taken into consideration. l. Macdonald asked what makes Southgate or Centre Wellington different from Waterloo. D. Munay responded that there is not a significant difference except that the smaller communities do not have as many water sources from which to draw. When assessing the whole picture, there needs to be an awareness of what this means to the public, municipality and the operators. J. Laird suggested that common sense indicates that it is not mandatory that every parameter in the raw water be addressed as an issue. The committee is not being asked what treatment should be applied, nor are they being asked to ignore the treatment that is currently in place. She suggested focusing on the real issues. l. Macdonald noted that uniformity is important; and expressed that he would like to review the Region of Waterloo's issues to determine if all circumstances are being dealt with similarly. He asked if there is a timeline to address this. L. Minshall responded that a first draft of the Grand River Source Protection Area Assessment Report will not be available until the May meeting at the earliest. There is still opportunity to discuss this at both the April and May meeting. J. Laird asked if the GRCA staff have any observations regarding whether the issues have been dealt with consistently. L. Minshall identified that, although it is not straightforward, there has been a consistent approach amongst the studies currently available. lf the issue is already being addressed through remediation or downward trends, then there is no added benefit in identifying it as an issue. lf no plan to address the treatment is in place, there is an upward trend, or other programs are not dealing with the issue well, there is benefit in identifying it as an issue and including it in the assessment report. Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 51 of 327 Minutes of Meeting Lake Erie Region Source Protection Gommittee March 4,2010 Page 6 L. Minshall further noted that staff have still not received half of the technical reports in order to have a broader understanding about how issues are all being handled. W. Wright-Cascaden asked if there is something different about how a contaminant is dealt with if it is identified as an issue. L. Minshall replied that, if an issue is identifìed, an issue contributing area is delineated and then all of the activities associated within that parameter (that are listed in the circumstance tables) are signifìcant threats; whereas, if an issue is not identified, those activities may be moderate, low or negligible threats. T. Schmidt pointed out that it is important to realize when discussing pathogens that all water treatment plants deal with elevated pathogens because they are regulated to do so. He further noted that the Ministry of the Environment should be addressing and clarifying this subject as opposed to leaving it to the committee to decide, particularly pertaining to pathogens. C. Ashbaugh asked what direction will be taken at this point. L. Minshall identified that she had understood that committee members who wanted to further investigate consistency in approach were going to review the technical reports. l. Macdonald pointed out that the issues information was easily identified in the Southgate and Centre Wellington reports, but he could not find the information in the Region of Waterloo reports. T. Schmidt noted that pathogens would not be identified as a groundwater issue in the Region of Waterloo, but they do have issues with nitrates, chlorides and TCE because those issues are expensive and difficult to treat. D. Munay noted that the Centre Wellington wellwas identified as having TCE in 1990 and treatment began in 1991. Since then, the trend of TCE has been declining; the issue has been successfully treated for 20 years. L. Minshall noted that the report is for information only. lf committee members have concerns regarding issues, she can ensure that the reports moving forward clearly identify why the issues have or have not been included. lf the committee is concerned about systems that have already been approved for inclusion in the Long Point Region and Grand River Assessment Reports, a comparative summary table or report could be compiled. Res.20-10 Moved by: D. Parker Seconded by: J. Laird THAT Report SPC-10-03-02 Background on /ssues be received for information. carried unanimouslY ldentifying Drinking Water c) SPC-10-03-03 Norfolk County GroundwaterVulnerability B. Banks provided an overview of Report SPC-10-03-03 Norfolk County Groundwater Vulnerability. R. Seibel referred to the quatemary geology and asked if it is fair to say that the whole Norfolk sandplain is a vulnerable area as defined by the Technical Rules. B. Banks replied affirmatively noting that much of the sandplain was identified as a highly vulnerable area. However, he noted that there are occasionally gaps or areas showing a Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 52 of 327 Minutes of Meeting Lake Erie Region Source Protection Gommittee March 4,2010 PageT don't necessarily reflect the truemedium vulnerability because the water well records geology. Res. Â/o. 21-10 Moved hy: J. Harrison Seconded by: T. Schmidt carried unanimously THAT the Lake Erie Region Source Protection Committee direct staff to incorporate components of the report: 'Not-folk County Source Water Protection Team, V ul nerabil ity Assessmen t, Draft Re port' (Schl u mberger, 2009) into the Long Point Region Source Protection Assessment Repoft, and make the results available to the public. d) SPC-í 0-03-04 Draft Source Protection Plan Regulation L. Minshall provided an overview of report SPC-10-03-04 Draft Source Protection Plan Regulation. She noted that the municipalities are developing the local policies, which will be submitted as a recommendation to the committee. Staff will circulate a draft submission for committee comments in mid-March. Comments are due to the Ministry by March 25,2010. D. Parker requested clarification that 2,000 letters may need to be sent to landowners' L. Minshall responded that it will be much more; there are 2,900 potential significant threats in the Region of Waterloo and over 1,500 in Guelph. There could be upwards of 5,000 potential significant threats in the Lake Erie Region. D. Parker commented on the onerous nature of the task, and asked if each municipality will be sending the letters out or if the Conservation Authority will complete the mail-out. L. Minshall responded that with the exception of the City of Guelph and the Region of Waterloo, the Conservation Authority staff will likely complete the mail-outs on behalf of the Source Protection Committee. She noted, however, that the concern is not pertaining to sending the notice; it is the amount of custom information that is required for each letter that is not practical' R. Seibel expressed concern regarding the comment "requesting the draft regulation include a means, supported by law, to include policies in the plan to address vulnerability" ar'ìd asked if there are any technical studies supporting this request. L. Minshall indicated that the Village of Belmont has several old wells that increase the vulnerability of that area. lf any threats were significant, it would be because of the increase in vulnerability within the WHPA-B. lf the transport pathways were addressed, the vulnerability could be reduced to 6 and there could not be any significant threats in Belmont. She noted that if the vulnerability is elevated because of prominent transport pathways, and if there is a means to address the pathways, then there should be an option to address the vulnerability rather than deal with the threats. R. Seibel noted that the comment seems too wide open. L. Minshall specified that there is no means to address transport pathways and elaborated that the Region of Waterloo, for example, would rather address transport pathways first in some areas. She noted that this comment was also submitted in response to the discussion paper submission; where and when the policy would be applied would be the committee's choice. R. Seibel reiterated his concern that the wording is wide open. L. Minshall offered to amend the Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 53 of 327 Minutes of Meeting Lake Erie Region Source Protection Committee March 4,2010 Page 8 wording to specify that it is to address vulnerability in a wellhead protection area. R. Seibel indicated that he would like the wording reviewed. T. Duong asked if the transport pathways and ability to develop policy to address transport pathways is being met by what has already been included in the Draft Source Protection Plan Regulation. L. Minshall responded that they are looking for policy that has the force of law. Res. Â/o. 22-10 Moved by: K. Hunsberger Seconded by: J. Laird carried (1 opposed) THAT the Lake Erie Region Source Protection Committee direct staff to compile the Committee's commenfs on the Draft Source Protection Plan Regulation, and submit the commenfs fo the Ontario Ministry of the Environment on March 26, 2010. 11. Business Arising from Previous Meetings R. Seibel asked if the letters to the Director and the Minister pertaining to aggregate extraction have been sent. L. Minshall responded that the request to the Director has been drafted but not sent, and the letter to the Minister has not yet been drafted. R. Seibel noted that given the timelines it would be beneficial to send the letters sooner than later; and asked if the committee could have a copy. L. Minshall replied affìrmatively. 12. Other Business a) Question and Answer Period None 13. Closed Meeting Not applicable 14. Next Meeting - Thursday, April 1,2010,1:00 pm GRCA Administration Centre, 400 Clyde Road, Cambridge, ON 15. Adjourn Moved hy: D. Parker Seconded by: G. Rae carrÍed unanímously The Lake Erie Region Source Protection Committee meeting of March 4,2010 adjoumed at 2:50 p.m. Chair Recording Secretary Lake Erie Region Source Protection Committee minutes of meeting held March 4, 2010. File: E00 Page 54 of 327 Sot 201 Queens Avenue, Suite 700 I¡ndon, Ontario N6A lJl Tel: 519 672-0445. Fax: 519 672-6562 Toll-free: 1 866 294-5446 www. southwestlhin.on.ca South West LHIN Board of Directors Hiqhliqhts - March 2010 The South West Local Health lntegratíon Network (LHIN) Board Committee met on March lOth in Hanover and the Board of Directors met on March 24th atthe South West LHIN Office in London. A Board to Board Engagement Session was held prior to the Board Committee meeting. Shirley Koch from the South West Community Care Access Centre and Lynda Bumstead from the Grey Bruce Health Unit shared an overview and the successes of the Grey Bruce Falls Prevention and lntervention Program. This was followed by a South West LHIN presentation by Ferne Woolcott, Acting Board Chair, on the Health System Design Blueprint - Vision 2022, the lntegrated Health Service Plan 2010-2013, and the role of health system governors in supporting integration. Discussion followed these presentations on topics of interest including: Meeting highlights include:. Approval of $1 ,192,021 from Health Service Provider and LHIN Priorities Fund in-year surplus funding to support Community Sector Minor lnfrastructure resources; hospital psychiatric sessionalfees; and hospital restructuring costs.. Approval of one-time funding allocation of $108,100 for 2009/10 and base allocation of $315,000 to begin in 2010111 to Dale Brain lnjury Services to expand acquired brain injury (ABl) outreach services. The expansion was planned by partners involved in the ABI Network of South West Ontario.. Approval of the allocation of $'13,213,500 in 2010111 for Wait Time Strategy (WTS) procedures, subject to confirmation of the WTS allocation through the provincial estimates process and submission of the plan to the Ministry of Health and Long-Term Care.o South West LHIN Board endorsement of the LHIN Collaborative (LHINC) lnitiative, authorization for the South West LHIN GEO to sign the agreement and approvalto financialfy support the lnitiative.. Approval of the amendment to the 2009-11 Multi-Sector Service Accountability Agreement with the London lnterCommuníty Health Centre, Western Ontario Therapeutic Community Hostel, and the South West Community Care Access Centre.. Request from the Board for a letter to be sent from the South West LHIN Board Chair (A) and CEO to the London Regional Cancer Program (LRCP) at London Health Sciences Centre outlining the LHIN's concerns about cancer surgery wait times and requesting a more in-depth report from LRCP about their plans for improvements to cancer programming and wait times.. Approval of the amended South West LHIN CEO's 2010111 Performance Objectives. South West Local Health Integration Network Board of Directors highlights of March meetings. File: S08 Page 55 of 327 201 Queens Avenue, Suite 700 London, Ontario N6A lll Tel: 519 672-0445 'Fax: 519 672-6562 Toll-free: I 866 294-5446 www.southwestlhin.on.ca . Approval of the allocation of one-time funding for 2009/10 to the Chippewas of Nawash and the Oneida Nation of the Thames to enhance Community Supports Services for First Nation/Aboriginal Communities.. Review and acceptance of the 2008-10 Hospital Service Accountability Agreement - Amending Agreement with each of the 19 public hospital corporat¡ons and Woodstock Private Hospital, with agreements being applied to the 2010111 fiscal year to be deemed effective April 1 ,2010, along with a request from the South West LHIN Board to receive further information and participate in dialogue with the hospitals on the system impact, process and clarity of their realignment measures. . Approval of the transfer of operational budget surplus funds presented by the South West LHIN CEO. lnformation received included:. lnformation/Status Updates from the Acting Board Chair, Senior Leadership Team and Communications.. Year 3 Aging at Home update.. Update on the South West LHIN Board to Board Reference Group'. Report from the CEO Performance Review Task Force.. Clarification about misinformation contained in media clips related to planned staffing reductions at London Health Sciences Centre and LHIN boundaries issues. Next Meetings: ** Board Committee (April 14h - Norwich)/Boaid of Directors (Aprit2dh - London)** lf you have any questions or require fu¡fher information, please contact Sue Davey, Corporate Coordinator Phone: 51 9-640-2561 /1 -866-294-5446 or Email: Sue.Davey(Òlhins.on.ca South West Local Health Integration Network Board of Directors highlights of March meetings. File: S08 Page 56 of 327 200 University Ave, Suite 801 Toronto, ON MsH 3C6 Tel.: (416) 971-9856 | Fax (416) 971-619'l E-mail: amo@amo.on.ca April 9,2010 AMO Report to Members on March 2010 Board Meeting To keep members informed, AMO provides updates on important issues considered at regular AMO Board of Directors' meetings. Highlights of the March 2010 Board meeting follow: Environment and Land Tribunals Ontario The Board received a presentation from the Chair of the Environment and Land Tribunals Ontario (ELTO), Michael Gottheil. Currently, the ELTO is undergoing a review looking to become more modernized and user centred, and is looking forward to working with municipalities over the coming months. Provincial Budget Staff outlined the impacts to municipal governments in the recently released Provincial budget and commentary on the labour related matters. For further information, please see AMO's March 25 Breaking News release on the budget here. Gontact: Matthew Wilson, Senior Policy Advisor, e-mail: mwilson(Oamo.on.ca; phone: 416.971.9856 ext 323. Changes to Ontario Works lncentive Funding The Board received information regarding the changes to Ontario Works lncentive Funding. ln January 2010, the program was changed from a 100% provincially funded program, to a 50-50 provincial municipal cost share. The Ministry have agreed to provide additionalfunding to those negatively impacted as a result of the change back up to their 2009 total incentive funding allocation. However, starting in January 2011, funding will be subject to a 50-50 cost share. AMO will be bringing the impacts to the MOU table. Contact: Petra Wolfbeiss, Senior Policy Advisor, e-mail: pwolfbeiss@amo.on.ca; phone: 416.971.9856 ext 329. Marihuana Medical Access Regulations The Board supported a resolution from the Regional Municipality of York Police Services Board regarding Health Canada's Marihuana Medical Access Regulations, which calls for mechanisms to ensure that individuals licensed to grow marihuana for medical purposes adhere to the laws and regulations around fire, safety and electrical hazards, and the need to inform local governments and police services of licenses issued in their communities. Contact: Jennifer Mark, Policy Advisor, e-mail: imark@amo.on.ca; phone: 416.971.9856 ext 353. Suspension without Pay in Policing The Board supported a White Paper, Suspension without Pay in Policing, from the Ontario Association of Chiefs of Police (OACP), which calls on the Province to adopt measures to allow for the suspension of police officers without pay when such officers are charged with serious federal offences not related to their performance of duty. Gontact: Jennifer Mark, Policy Advisor, e-mail: imark@amo.on.ca; phone: 416.971.9856 ext 353. 1-2 munic¡par¡âl:îîätli:'9i ^ìlo Correspondence dated April 9, 2010 from Association of Municipalities of Ontario regarding "AMO Report to Members on Page 57 of 327 Blue Box Update AMO's response to the draft Blue Box Program Plan (BBPP) revisions emphasizes the need to go beyond the proposed focus on recycling, and to also dealwith reduction of material. AMO is also raising concerns that the BBPP proposed to extend the Continuous lmprovement Fund (ClF) without the benefit of prior negotiations between the industry and municipalities. Analysis of the CIF projects has been requested and is underway. lt will be available to the AMO Waste Task Force for deliberations and recommendations in the coming weeks. The decision on the CIF is expected at the board meeting in June. Gontact: Milena Avramovic, Senior Policy Advisor, e-mail: mavramovic@amo.on.ca; phone: 416.971.9856 ext342. Federal Gas Tax Gommunications The Federal Gas Tax Fund is the most stable and predictable source of infrastructure funding for municipalities. Municipalities are completing their agreements with AMO for the next funding period and while permanency is a federal position, AMO and municipal governments need to continue to demonstrate the value and benefits of the funding given federal fiscal constraints. Gontact: Judy Dezell, Project Manager, Gas Tax lmplementation, e-mail: idezel!.@amoon.ca; phone: 416.971.9856 ext: 306. Energy Services Overview The Board received an overview of forces currently impacting energy rates and some possible advocacy positions that balanced impact on primary industries, municipal bottom lines, impacts on other ratepayers and taxpayers, impact on overall system and long-term planning, plus other shared social and political objectives. The AMO Board endorsed the recommendations to express support for the lndustrial Transmission Connected Electricity Efficiency Program and the Northern lndustrial Electricity Rate Program and to support the proposed Coincident Peak Allocation of the Global Adjustment. The Board also directed staff to lobby the Province for an education campaign that targeted residential consumers, to lobby the OPA to develop a Biomass Fuel consumption incentive, and to lobby all parties to provide capacity assistance to the municipal sector for conservation and demand management program development. Contact: Scott Vokey, Energy Services Coordinator, e-mail svokey@amo.on.ca; phone: 416.971.9856 ext 357. This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca. ¡¡un¡cipariî!:îîäii:,ei llo2-2 Correspondence dated April 9, 2010 from Association of Municipalities of Ontario regarding "AMO Report to Members on Page 58 of 327 Subject: AMO Breaking News TO THE IMMEDIATE ATTENTION - Joint and Several Liabil-ity Paper OF THE CLERK AND COUNCÏL ApriJ- 12, 201,0 Joint and Severaf Liabil-ity Paper The Association of Municipaliti-es of Ontario has presented its paper ay.cfmcContentÌD:157455> r on joint and several- l-iabil-ity reform to the Attorney General's office. The paper highl-ights how municipaJ-ities have become the targets of litigation when other defendants fail- to have the means to pay high damage awards. The price communities are payj-ng is steep - municipal insurance premiums and liability cl-aims continue to increase dramatically. This is despite enormous improvements to safety including new standards for roads, playgrounds, pool safety, better risk management practices, and the scal-ing back of some services. Municipalities shoul-d not be insurers of l-ast resort. Many other conmon law jurisdictions have better approaches and others are pursuing liability reform. ft is tj-me for Ontario to do the same. Letters of support and resofutions have been received from municipal council-s in every corner of the province since the draft paper was released l-ate fast year. Council-s wishing to add their voice to this issue should send a copy of their resolution to Matthew Wilson, Senior Po1icy Advisor at mwil-sonGamo.on.ca <mail-to:mwifsonGamo.on.ca> or by mail- to the Association's office. Al-l municipal resol-utions received wil-I be sent to the Province. Correspondence received April 12, 2010 from Association of Municipalities of Ontario regarding "Joint and Several Liability Page 59 of 327 Page 60 of 327 From: GLO (ENE) lmaifto:GlO@ontario.ca] Sent: Wednesday, March 31, 20L0 7 :42 PM To: GLO (ENE) Subject: COA Extended to March 2011 March 31,2010 On behalf of the ministries of Envi¡onment, Natural Resources and Agriculture, Food and Rural Affairs, I am pleased to inform you that the2007 Canada-Ontario Agreement Respecting the Great Lakes Basin Ecoiystem (COA) has been extended to March 31,2011. The agreeme,nt, signed in June 2007, was setto expire on Ma¡ch 31,2010. This one-yea¡ extension allows Canada and Ontario to continue their important wırk to protect and restore the Great Lakes while the governments of Canada and the United States negotiate amendments to the Great Lakes Water Quality Agreement. A Decision Notice on the COA extension has been posted on the Environmental Bill of Rights of Registry and is available through the following link: http://www.ebr.gov.on.calERS-WEB-Extemal/displaynoticecontent.do? notice ld=MTA4OTQ5&statusld=MTYOMjQy&lan guage=en I invite you to review the attached materials for more information on COA, including important lake specific projects for the year ahead. Also attached is a backgrounder that reviews some of Ontario's key Great Lakes actions and commitments over the past 3 yea¡s. I also invite you to visit www.ontario.calhealthygreatlakes for more information. Sincerely, Sharon Baile¡ Director, Land and Water Policy Branch Ontario Ministry of the Environment 41812010 Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 61 of 327 Canad'ä NEWS RELEASE Canada and Ontario Continue Work to Protect Great Lakes Canada-Ontario Agreement On The Great Lakes Extended to March 2011 Ottawa, Ontario - March 31, 2010 -- The 2007 Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem (COA) has been extended to March 31,2011. The agreement, signed in June 2007, was set to expire on March 31,2010. The COA establishes an action plan and clear roles and responsibilities between federal and provincial ministries, and helps Canada to meet its commitments under the Great Lakes Water Quality Agreement. This one-year extension allows Canada and Ontario to continue their important work to protect and restore the Great Lakes while the governments of Canada and the U.S. negotiate amendments to the Great Lakes Water Quality Agreement. "The Great Lakes are a crucial resource, fundamentalto Canadians' health and well- being, our environment and our economy," said federal Environment Minister Jim Prentice. "With our partners, the Government of Canada is committed to re-establishing healthy ecosystems across the Great Lakes Basin and is proud to have announced $16 million over two years in the recent budget to continue protecting and restoring these magnifìcent inland seas." John Gerretsen, Ontario's Minister of the Environment, said, "The Great Lakes are vital to our way of life, and our economy. Ontario is committed to continuing its long-term efforts working with Canada and other partners in restoring and protecting the Great Lakes. Adapting to the long-term effects of climate change on the Great Lakes is an important part of that work." Efforts in the next year will continue to focus on all aspects of COA including protecting and restoring habitat, preventing pollution, cleaning up environmental hotspots, and working with partners to advance goals and objectives for lakewide sustainability. Four important lake specific projects for the year ahead are: . Preventing invasive specíes from entering Lake Superior. Dealing with algal blooms that foul Lake Huron beaches. Controlling nutrients from urban and rural sources around Lake Erie. Protecting the biodiversity of significant Lake Ontario shorelines and watersheds. Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 62 of 327 Once amendments are negotiated to the Canada-U.S. Great Lakes Water Quality Agreement, Canada and Ontario will have the foundation for future discussions on priorities for a new Canada-Ontario Agreement. The Great Lakes are the largest system of fresh surface water on earth, containing roughly 18 per cent of the world's fresh surface water. They are home to millions of people, and are fundamental to the well-being of one-third of the population of Canada and one-tenth of the population of the United States. Eighty-seven per cent of Ontarians live within the watersheds of the Great Lakes and St. Lawrence River, and more than 70 per cent of Ontarians get their drinking water directly from the lakes. The Great Lakes support 25 per cent of Canada's agricultural capacity and fishing and shipping in the lakes inject more than $7-billion annually into Ontario's economy. The Great Lakes Basin ecosystem is home to more than 3,500 species of plants and animals, some of which cannot be found anywhere else in the world. LEARN MORE . Backgrounder: Ontario's Great Lakes . Backgrounder: Working Together to Protect the Great Lakes . Backgrounder: Great Lakes Priorities - April 2010 to March 2011 . Learn more about the Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem from the Ministry of the Environment . Learn about the Canada-U.S. Great Lakes Water Ouality Agreement a . Notice posted on Ontario's Environmental Registry Environment Ganada www.ec.gc.ca Frédéric Baril Press Secretary Office of the Minister of the Environment 819-997-1441 Environment Canada Media Relations 81 9-934-8008 1 -888-908-8008 Ministrv of the Environment www.ontario.ca Lyndsay Mil ler, Minister's Office, 41 6-21 2-1 625 Kate Jordan, Communications Branch, 416-314-6666 (Également offert en français) Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 63 of 327 BACKGROUNDER Ministry of the Environment March 31,2010 Ontario's Great Lakes Ontario is committed to working with its partners to protect and restore the Great Lakes ecosystem. This commitment is reinforced by the Canada-Ontario Agreement (COA). Since 2007, the Ontario government has been: could contaminate the lakes with nutrients and phosphorus by: o Planting more than 415,000 trees, creating more than 450 hectares of buffer strips and wetland habitat and installing 105,000 metres of fencing to restrict livestock access along hundreds of Great Lakes Basin streams and rivers. protection, restoration and enhancement projects across the Great Lakes Basin including:o Supporting international partners' efforts to build a 15O-metre-long artificial spawning shoal off the shoreline of Fighting lsland near Windsor to help the lake sturgeon return to the Detroit River. o Creating 1,500 square metres of new spawning habitat for walleye in the Moon River near Parry Sound (www.helpourfisheries.com). o Working with partners to protect, restore and enhance more than 4,000 hectares of Great Lakes coastal wetland and river habitats. rehabilitation projects including projects to increase the populations of American eels and Atlantic salmon in Lake Ontario:o Releasing nearly 3.9 million young American eels in the eastern basin of Lake Ontario and the St. Lawrence River. o Stocking more than 1.5 million young Atlantic salmon in three Lake Ontario coldwater streams to help Ontario's only native salmon make a comeback (www. bri n g backthesal mon.ca ). lnvasive Species Action Plan and launched a public education campaign (www. invadingspecies.com). to wastewater infrastructure upgrades in the Great Lakes Basin since March 2007: Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 64 of 327 o This includes a recent commitment to provide $100 million to the City of Hamilton to upgrade the Woodward Avenue Wastewater Treatment Plant. This upgrade is a key step in delisting Hamilton Harbour as an Area of Concem. o These investments will help reduce municipalwastewater pollution ín the Great Lakes and are key actions to delist a number of Areas of Concern. o As a result of the funding and the upgrades, there will be no more primary sewage treatment plants discharging to any water body in Ontario() Assessing and dealing with historically contaminated sediment in Great Lakes hotspots - Ontario spent $1.1 million in the last three years on projects at 11 locations across the province: Turkey Creek, Cootes Paradise, Wheatley Harbour, St. Clair River, Peninsula Harbour, Kingston lnner Harbour, Thunder Bay Harbour, Lyon's Creek, Bay of Quinte, St. Marys River and Pringle Creek. ln addition, Ontario committed $30 million in2007 to help clean up contaminated sediments at Randle Reef in Hamilton Harbour. Protecting the Great Lakes as a source of drinking water - Since the inception of the source protection program, Ontario has provided $135 million for the cost of technical studies and building capacity in conservation authorities to identify potential threats to municipal drinking water sources including the Great Lakes. Source protection committees across the province are currently developing science based assessment reports that build the basis for locally developed source protection plans. Source protection plans need to be submitted to the Ministry of the Environment by 201 2 (www.ontario.calcleanwater). Encouraging industry to use fewer chemicals - Ontario's Toxics Reduction Act aims to reduce the province's reliance on toxic chemicals in manufacturing and m inera I processing (www.ontario.caltoxicsred uction). Funding innovative mercury lamp recycling program - About 495,000 fluorescent lamps have been recycled since 2008 under Ontario's first comprehensive mercury-containing lamp recycling program. The Recycling Council of Ontario developed the "Take Back the Light" program with a $100,000 grant from Ontario (www.takebackthelight.ca). Helping farmers help the Great Lakes - About 1,000 participants got rid of nearly 2,000 kilograms of used livestock sharps (needles, syringes and scalpel blades) and unwanted livestock medicines, and 98,000 kilograms of pesticides in 2009 - all part of the Ontario CleanFARMSrM program. The program is a fìrst in North America (www.ofac.org or www.agcare.org ). Funding environmental health workshops - Ontario gave $75,000 to the Canadian lnstitute of Child Health to deliver professional training workshops for physicians and health professionals across the province in 2009. The workshops fostered an understanding of the link between children's health and the environment. Developing a data system to track changes in the Great Lakes environment -Ontario provided $125,000 to the University of Windsor to develop an online repository of environmental information. The system is one-stop shopping for local Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 65 of 327 research data on water quality, invasive species, land use, local air quality readings, and contaminant loadings. The system is available online to the public and researchers at: http://weems.uwindsor.cai. Lakes, Strong Ontario engagement sessions, Ontario heard from people across the Great Lakes Basin from March to May 2009 on proposed goals and strategies for the Great Lakes. ldeas gathered will be used to influence Ontario's policies and decisions and will help inform Ontario's negotiation of the new COA. For more information see the discussion paper Healthy Great Lakes, Strong Ontario: Panel on Climate Change Adaptation released its report, Adapting to Climate Change in Ontario, in November 2009. ln its report, the panel stresses the need to consider climate change impacts in all agreements on the Great Lakes, such as the Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem. The Great Lakes Basin, including all the streams and rivers that flow into the lakes, is the world's largest connected system of fresh surface water, and climate change exacerbates existing stressors to water quality and quantity in the lakes (www.ene.gov.on.calpublications/7300e.odO. Who are Ontario's Great Lakes Partners? The ministries of the Environment, Natural Resources, Agriculture, Food and Rural Affairs, and Energy and lnfrastructure work on Great Lakes priorities with partners from Canada, the United States, municipalities, conservation authorities, stewardship council networks, Aboriginal communities, non-government organizations, academic institutions, and industrial, agri-food and other business sectors. Lyndsay Miller, Minister's Office, 416-212-1625 ontario.calenvironment-news Kate Jordan, Communications Branch, 416-3146666 Disponible en français Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 66 of 327 Canad'ä Working Together to Protect the Great Lakes March 31,2010 Since 1971 , Canada and Ontario have worked together under a series of agreements that have guided efforts to improve the environmental quality of the Great Lakes Basin and have contributed to meeting Canada's obligations under the Canada-United States Great Lakes Water Quality Agreement (GLWOA). The Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem (COA) is guided by the vision of a healthy, prosperous and sustainable Great Lakes Basin Ecosystem for present and future generations. lt outlines the specific commitments that Canada and Ontario will deliver to achieve this vision. Great Lakes partners Partnership is the key to Great Lakes protection. Six federal departments and three provincial ministries are signatories to the Canada-Ontario agreement. Federal partners include Environment Canada, Parks Canada Agency, Agriculture and Agri-Food Canada, Fisheries and Oceans Canada, Health Canada, Natural Resources Canada, and Transport Canada. Provincial signatories to the agreement include Ministry of the Environment, Ministry of Natural Resources and Ministry of Agriculture, Food and Rural Affairs. The broader Great Lakes community is also making a significant contribution. Municipalities, conservation authorities, stewardship council networks, Aboriginal communities, non-govemment organizations, academic institutions, industry, farmers, and others, all work together to help clean up and protect the Great Lakes. Key COA successes 2007-2010 . Finished all actions to restore environmental quality in Wheatley Harbour on Lake Erie, the St. Lawrence River at Cornwall, and Jackfish Bay on Lake Superior. Ensured that funding was in place to complete all actions to restore environmental quality in Nipigon Bay. lnvested more than $529.2 million to reduce pollution from municipal sewage treatment plants. Canada and Ontario each committed $30 million to dealwith historically contaminated sediments in Hamilton Harbour. Between August and November 2008, sediment remediation efforts resulted in the excavation and safe disposal of approximately 1,000 cubic metres of contaminated sediment and soil from the City of Windsor's Turkey Creek in the Detroit River Area of Concern. Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 67 of 327 Great Lakes ecosystem challenges ln some respects, the health of the Great Lakes has improved, with significant reductions in some of the most toxic chemical substances. However, the Great Lakes are under new and increasing pressures on many fronts, including: r new chemicals of concem. increased pressure due to urbanization. invasive plants and animals. impacts of climate change ' loss of natural habitats, wetlands and coastalvegetation. Getting ready for the next Canada-Ontario Agreement Negotiations between the Govemments of Canada and the United States to amend the Great Lakes Water Quality Agreement are currently underway. Once amendments to the Great Lakes Water Quality Agreement are negotiated, Canada and Ontario will have the foundation for future discussions on priorities for a new federal/provincial agreement. Environment Canada www.ec.qc.ca Frédéric Baril Press Secretary Office of the Minister of the Environment 819-997-1441 Environment Canada Media Relations 819-934-8008 1-888-908€008 www.ontario.ca Ministry of the Environment Lyndsay Miller, Minister's Office, 41 6-21 2-1 625 Kate Jordan, Communications Branch, 41 6-314-6666 (Égabment offert en français) Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 68 of 327 Canad'ä Great Lakes Priorities - April 2010 to March 2011 March 31,2010 The Canada-Ontario Agreement Respecting the Great Lakes Basin Ecosystem (COA) has been extended until March 31,2011. The agreement, signed in June 2007, was set to expire on March 31,2010. ln addition to addressing the goals and results in the cunent COA, Canada and Ontario will continue to work with partners on the following four priority initiatives throughout the extension year: Lake Huron Southeast Shores Project Huron County prides itseÌf as Ontario's west coast, with spectacular sunsets and beautiful vistas. But Lake Huron's beach is much longer than the county itself, stretching about 175 kilometres from Sarnia to Sauble Beach. The southeast shoreline is one of the longest continuous beachfronts on the Great Lakes. lt is a valuable recreation and tourism asset that contributes $122.5 million to the local economy in annual beach- related spending. During the past 20 years, Lake Huron's southeast shoreline has seen an increase in water quality issues. These issues include nuisance algae and beaches posted as being unsafe for swimming. All of this can have a negative effect on local tourism. The cause of these problems is a combination of nutrient and bacterial pollution from private septic systems, municipalwastewater, agriculture, and natural sources. Through lhe Lake Huron Soufheasf Shores Project, Canada and Ontario, in partnership with health units and conservation authorities, are working to develop and implement recommendations for actions to deal with these problems. For more information: www. la keh uro ncom m unitvactio n. ca Lake Ontario Binational Biodiversity Conservation Strategy Fifty-six per cent of Ontario's population lives in the Lake Ontario Basin. Lake Ontario is home to almost 100 species of native fish. Some of these, like the American eel, are suffering nearly to the point of extinction because of a variety of threats, including changes to their habitat, and dams and other barriers that restrict fìsh migration. Other native species have already disappeared. To protect and restore Lake Ontario's natural diversity, Canada and Ontario will continue to work with United States federal and state govemments under the Lake Ontario Lakewide Management Plan to implement a biodiversity conservation strategy for Lake Ontario. The Lake Ontario Binational Biodiversity Strategy includes actions for protecting 24 significant coastal shorelines and watersheds across Lake Ontario. These Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 69 of 327 shorelines and watersheds are the crown jewels of Lake Ontario's biodiversity, and have the greatest value to the Lake's ecosystem. For more information: www.epa. gov/g reatlakes/la keonUreoortsilo-biod iversity. pdf Lake Erie Binational Nutrient Management Strategy Lake Erie is subject to significant environmental pressures, such as agricultural, industrial, and urban run-off, including municipaltreated sewage and combined sewage overflows. An excessive amount of phosphorus entering the Great Lakes from all of these sources is a major concern. Phosphorus is a nutrient that is an important building block in the ecosystem. However, high levels of phosphorus can cause problems for the environment, such as nuisance algal blooms including thick mats of cladophora which foulthe shoreline and outbreaks of numerous varieties of toxic algae blooms. All of these problems have been recurring in Lake Erie over the last few years as a result of changing phosphorus levels and other factors. To address the problem, Canada and Ontario, with the United States federal and state governments, have completed a "status of Nutrients in the Lake Erie Basin" assessment and are developing a Lake Erie Binational Nutrient Management Strategy, under the Lake Erie Lakewide Management Plan. The strategy recommends phosphorus targets for open waters and nearshore areas of the lake, identifies priorities for additional research and monitoring, and allows for improved coordination of existing binational programs for managing nutrients. Lake Superior Aquatic lnvasive Species Complete Prevention P|an Eighty-eight aquatic invasive species now live in Lake Superior. These are non-native fish, plants and tiny water-borne organisms that have been introduced to the lakes from the ballast water of ocean-going ships, and a variety of other means. These creatures represent one of the biggest threats to the lake and have the potential to cause devastating economic and ecosystem effects, including: out-competing native fish populations for food, destroying fish and wildlife habitat, decreasing fish harvests, hurting the commercial and recreationalfishery, contributing to excessive algae and weed growth, and fundamentally changing the ecosystem. To address this issue, Canada and Ontario will continue to work with United States federal and state govemments and other partners through the Lake Superior Binational Program to implementthe Aquatic lnvasive Specres Complete Prevention Plan. The plan examines the ways that aquatic invasive species are entering the lake, and recommends actions to prevent new introductions. For more information: http://eoa.gov/glnpo/lakesuoerior/ais-draft .htm l. Environment Canada Frédéric Baril Press Secretary Office of the Minister of the Environment www.ec.gc.ca Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 70 of 327 819-997-1441 Environment Canada Media Relations 819-934€008 1€88-908€008 www.ontario.ca Ministrv of the Environment Lyndsay Mi ller, M inister's Office, 41 6-21 2-1 625 Kate Jordan, Communications Branch, 41 6-31 4-6666 (Égabment offert en français) Correspondence from Ministry of the Environment regarding "Canada-Ontario Agreement Respecting the Great Lakes Basin Page 71 of 327 Page 72 of 327 04/06/20L0 TUE 11:51 FAx 519 773 5334 rwP OF 87 John Street South, Aylmer Ontorlo NsH 2C3 Telephone: 5 I 9-773-5344 Fox: 5 I 9-773-5334 www.mqlohlde.co MAI,AIIIDE 5 Øoor/oor áo1 Pù r nÄi:iËilÍ Aproud nadition a brighttuture, April 6, 2010. East Elgin Family Health Team, Box 303, Aylmer, Ontario N5H 2SI Attention: Claudia Mior-Eckel Dear Ms. Mior-Eckel: RE: DoctorRecruiûnent. By Fax 519-866-3884 We acknowledge receipt of your letter of March 18,2010. The Malahide Council discussed this request at the April 1 ,2010 Council meeting and the following Resolution was passed: THAÏin response to the request of the Executive Director of the East Elgin Family Health Teamrfor the East Elgin Municipalities to provide an interest free loan to a percpective doctor if he were to establish his practice in East Elgin, the Gouncil of the Township of Malahide does hereby approve in principle the award of a municipal grant equivalent to any loan interest that the perspective doctor would have to pay to a financial institution. We trust the above is satisfactory for your purposes. Yours very truly, TOWNSHIP OF MALAHIDE M. CASAVECCHIA, D.P.A., C.M.O,, CMM III Ch ief Admin istrative Officer/Clerk MlCHELLE M. CASAVECCHIA Ch lef Administrotive Off ice/Clerk mcosovecchlo@molohlde.co susAN E. wltsoN Director of Finonce swilson@molohide,co Copy of correspondence dated April 6, 2010 from the Township of Malahide to East Elgin Family Health Team regarding "Doctor Page 73 of 327 Page 74 of 327 o.P.P. -sø Ontario Provincial Police Police provinciale de I'Ontario 5 News Release/ P n Gommuniqué FROM/DE: ELGIN COUNTY OPP DATE: 31 MAR l0 QUOTE AWAY FRAUDSTERS (Elgin Gounty) - W¡th Spring upon us the OPP is warning all area residents, especially SENIORS and senior caregivers to be on the look out for Fraudsters. This is the time of year that they come out of the woodwork in droves. Already this year, we have seen several scams against the elderly by fraudsters posing as Water Purification Experts, ripping the victims for hundreds of dollars. Fly-by-night Home Repair or Maintenance fraudsters run amuck this time of year targeting victims, especially the elderly, selling products or services that are of little to no value to the client. They are often very pushy and rude and prey on those who are weak or living alone. OPP SOLUTIONS TO PREVENT FRAUD Always get at least 3 quotes on any project around the house regardless of the service or product being purchased / sold. Never sign a contract without checking the credibility of the company or person selling the product or service. Elderly persons or those with little business experience should never sign a contract without running it by a trusted family member, friend or neighbour. Never fully open or unlock your door to anyone you don't know. Talk through a locked or secured door if you don't know their identity. lf you don't want them at your door tell them to "go away". tf they don't, call police. Report suspicious persons or activity to police immediately. There is no magic to preventing fraud. lf something sounds too good to be true or seems a little "weird" it probably is. Trust your instincts, not the stranger at your door! 1. 2. 3. 4. 5. News Releases dated March 31 & April 7, 2010 from Ontario Provincial Police regarding various items. File: P17 Page 75 of 327 Ontario Provincial Police Police provinciale de I'Ontario News Release/ Gommuniqué LOST AND FOUND ITEMS 22nd -24th MAR 10 - LOST - A Red Home-a-lite chainsaw 12 or 14 inch chain model XL2 with a chain brake for safety and 8 "0" ring couplings were was lost on Graham Road near Marsh Line, West Elgin. Contact Elgin OPP @ 519-631-2920 if you have found this property. 25th MAR 10 - FOUND - A black Dewalt Tool box containing numerous tools was turned into police. Property was found on Centennial Rd and John Wise Line, Central Elgin. Please contact Elgin OPP if this is your property, you will be required to provide a full description and identification. Elgin OPP 519-631-2920 -30- Contact: Constable Troy Garlson Elgin Gounty OPP Media Relations/Gommunity Services Phone: 519-631-2920 Ext. 5450 Pager: 1-888-808-7195 News Releases dated March 31 & April 7, 2010 from Ontario Provincial Police regarding various items. File: P17 Page 76 of 327 ç FROM/DE: ELGIN COUNTY OPP DATE: 07 APR l0 DOG CAUSES SERIOUS MOTORCYLE COLLISION (ELGIN COUNTY) - Elgin County OPP was called to a motorcycle collision on the 2nd of April, 2O1O at approximately 1:17pm. The collision occurred on Calton Line approximately 1km west of lmperial Road in Malahide Twp. A Male driver and female passenger were traveling eastbound when a dog ran from a private residence and was struck by the motorcycle. The impact killed the dog and caused the driver to lose control of the motorcycle. The male driver, a 40 year old Calton Line, Malahide Twp. resident and his 15 year old daughter were both taken to hospital. The Male had to be airlifted to Victoria hospital in London via Air Ambulance. The daughter was transported to St.Thomas Elgin General Hospital by ambulance. As of this date both parties have been released from hospital. Police are continuing to investigate. DOG OWNERS MAY BE HELD LIABLE In under a month Elgin OPP has investigated two motorcycle collisions where dogs have run into the path of a motorcycle causing injuries to the riders. ln both cases the dogs have been killed in the collision. Under the Dog Owners Liability Act the owner can be held responsible. Here are some excerpts; Civil Liability Liability of owner 2. n\ The owner of a dog is liable for damages resulting from a bite or attack by the dog on another person or domestic animal. Extent of liability (!) The liability of the owner does not depend upon knowledge of the propensity of the dog or fault or negligence on the part of the owner, but the court shall reduce the damages awarded in proportion to the degree, if any, to which the fault or negligence of the plaintiff caused or contributed to the damages. Precautions by Dog Owners Owner to prevent dog from attacking 5.1 The owner of a dog shall exercise reasonable precautions to prevent it from, (a) Biting or attacking a person or domestic animal; or (b) Behaving in a manner that poses a menace to the safety of persons or domestic animals. Ptease protect your pets and motorcycle riders by controlling your dog. Having your yard fenced or the dog leased or on a line can help. Seeking the advice of a dog trainer may also assist if your dog is prone to chasing motorcycle, bike or other vehicles. i't1 News Releases dated March 31 & April 7, 2010 from Ontario Provincial Police regarding various items. File: P17 Page 77 of 327 SPRING TIPS FOR MOTORCYCLE OWNERS Well spring has sprung and the days are getting warmer and the sun is lasting just a little longer each day. With summer just around the corner it's a great time to tune up your motorcycle and yourself for the upcoming riding season. lf your bike has been stored for a few months, it isn't advisable to simply jump on and go for a run. Here are a few simple tips to help make sure you and your bike are good to go for the upcoming riding season; Tires: lf your bike has been stored all winter you'll need to check the tires and wheels thoroughly. Check for any cracks, bulges or potential weak spots that might develop into a problem. Refer to the sidewall of the tire or your owners' manual to ensure you get the correct tire pressure. Over inflated tires may not grip the road effectively and under inflated tires won't be fuel-efficient and can cause control issues. Also be sure to check the thread on your tires, if it is below 2mm you should get it replaced as soon as possible. Lights: With the days getting longer most of us can go to work and look fonryard to coming home in the day light, however you still need to check all your lights. Not only should you check the headlight but also the indicators and brake lights. Check to make sure the light beam from the headlight is properly aligned and wasn't inadvertently knocked out of position during storage. Riding Gear: Check your helmet and riding clothing. Check your helmet for cracks or chips they may compromise its' structural integrity. No matter how nice the weather is, riding without proper clothing, boots or safety equipment can be dangerous. Make sure everything is in good conditions, and stillfits! You: Your bike may now be in perfect shape, but your riding skills may be a little rusty. Instead of heading straight for some bendy country roads or high volume city riding, it may be worth spending some time in a quiet parking lot or other low traffic area to get a feel for your bike again and to make sure everything is functioning properly. lf its' been a few years since you last rode it may be beneficial to take motorcycle riding refresher course. So get your bike tuned up, check your riding gear and making sure your riding skills are up to pare can help ensure you have a safe and enjoyable riding season. Retrieved from ' 885902.htm1" -30- Gontact: Constable Troy Carlson Elgin County OPP Media Relations/Community Services Phone: 519-631-2920 Ext. 5450 Pager: l-888-808-7195 News Releases dated March 31 & April 7, 2010 from Ontario Provincial Police regarding various items. File: P17 Page 78 of 327 s Ministry of Finance Ministère des Finances Office of the Minister Bureau du ministre 7ù Floor, Frost Building South 7e étage, Édifice Frost sud 7 Queen's Park Crescent 7, Queen's Park Crescent Toronto ON M7A 1 Y7 Toronto ON M7A 1Y7 Telephone: 416 325-0400 Téléphone : 416 325-0400 Facsimile: 416 325-0374 Télécopieur '. 416 325-0374 .'' ì-1AR312O1O L l',il ,r ni i "ì Ms. Brenda Gibbons ';;'','', , ,,4'¿" Administrative Assistant Municipalíty of Bayham PO Box 160,9344 Plank Road Straffordville, Ontario NOJ 1YO Dear Ms, Gibbons: Thank you for the resolution from the Council of the Municipality of Bayham, fonruarded by my colleague Steve Peters, MPP, supporting the Tax Recovery Group's letter to Premier Dalton McGuinty regarding the Harmonized Sales Tax (HST). I sincerely apolog¡ze for the delay in responding. ln the 2009 Ontario Budget, the government announced a comprehensive tax package that includes moving to the HST, effective July 1 ,2010; $10.6 billion in temporary and permanent tax relief for people over three years; and $4.5 billion in business tax relief over three years. Taken together, the tax relief package announced in the 2009 Budget, net of federal ass¡stance, will reduce Ontario revenues by $9.¿ billion over the first four years. The HST will boost Ontario's tax competitiveness to create jobs and growth, while not changing the sales tax status for 83 per cent of total consumer purchases. The measures for people and business announced in the comprehensive tax package include: o tax relief for people meaning that 93 per cent of Ontario income tax payers will pay less personal income tax;o the most generous sales tax credits in Canada for low- to middle-income individuals and families; ando a reduction in the Corporate lncome Tax (ClT) rate to 10 per cent and the small business CIT rate to 4.5 per cent. .../cont'd Correspondence dated March 31, 2010 from Minister of Finance regarding "Harmonized Sales Tax (HST)". File: A16 Page 79 of 327 -2- ln general, the HST will follow the same definitions and rebate rules for municipalities as currently exist under the federal Goods and Seruices Tax (GST). Municipalities will continue to claim the current federal public service body rebate. In addition, municipalities will be able to claim proportional rebates for the provincial portion of the HST they pay on many of their inputs. The 78 per cent provincial public service body rebate for municipalities is intended to keep them, as a sector, fiscally neutral relative to the Retail Sales Tax (RST) they currently pay. As a result, the aggregate tax burden for the sector will remain unchanged after the transition to a HST. The impact on individual municipalities may vary according to the types of purchases they make. As under the GST, municipalities providing taxable supplies, such as municipal parking, will be eligible for Input Tax Credits (lTCs) for tax paid on inputs related to those taxable supplies. To supporl public service bodies, including municipalities, temporary restrictions to lTCs will not apply to municipalities. To help Ontarians transition to the HST, eligible families (including single parents) with annual income of $160,000 or less will receive three tax-free payments totalling $1 ,000. Eligible individuals with annual income of $80,000 or less will receive three tax-free payments totalling $300. As you may know, the province, along with the Association of Municipalities of Ontario (AMO) and the City of Toronto, released the consensus Report of the Provincial-Municipal Fiscal and Service Delivery Review (the review) on October 31't, 2008. The review describes a new approach to the funding and delivery of services in Ontario, and is a significant landmark in the provincial-municipal partnership. It is also important to recognize that the report contains a 1O-year plan for phasing in this new provincial-municipal financial structure. As a result of uploads and other provincial initiatives, we will have increased ongoing annual support to municipalities to over $3.8 billion by 2018, an increase of more than $2.7 billion, or over 250 per cent, compared to 2003. .../cont'd Correspondence dated March 31, 2010 from Minister of Finance regarding "Harmonized Sales Tax (HST)". File: A16 Page 80 of 327 -3- The province is also making significant investments in municipal infrastructure. ln the last three fiscal years, the province has invested almost $7 billion in new funding for municipal infrastructure. For example, the 2008 Budget provided municipalities with $1.1 billion from the lnvesting in Ontario Act and Regulation, which benefits all municipalities, The 2008 Budget also outlined $1 billion in infrastructure funding, including: . $400 million for the Municipal Roads and Bridges Fund for communities outside Toronto;. $100 million for infrastructure investments to rehabilitate existing social housing units; and. $497 million for Metrolinx public transit projects in the Greater Toronto Area and Hamilton, and other transit priorities. The Ontario government will continue to develop its partnership with municipalities, and work together to build strong communities in a strong and prosperous Ontario. Thank you again for writing, Sincerely, Dwight Duncan Minister c: The Honourable Dalton McGuinty, Premier Steve Peters, MPP, Elgin-Middlesex-London Correspondence dated March 31, 2010 from Minister of Finance regarding "Harmonized Sales Tax (HST)". File: A16 Page 81 of 327 Correspondence dated March 31, 2010 from Minister of Finance regarding "Harmonized Sales Tax (HST)". File: A16 Page 82 of 327 The L 20r0 [1 ot n STUDENTS, BE YOUR O\^/N BOSSTHIS SUMMER! That's the message EBRC Business Counsellor; Gord Hall, is taking to area high schools this spring."Summer Company Program is a great way for students to have a summer job, make money for school, and really learn about the business world," Gord tells audiences. The program allows students aged l5-29 who are going back to school, to receive funding to turn their own business ideas into reality. Eligible students can receive funds up to $3,000 for their businesses with $ 1,500 provided in May-June to cover start-up costs. Students get to be their own boss and keep all money they make over the summer.Then the government provides up to an additional $ 1,500 for going back to school in September. "lt's very competitive and spots are limited," says Gord."Last year was our fìrst year and we had a great response. Seeing how self-employment and entrepre- neurship are quite popular in the area, we're betting on record numbers of students applying." he added. Gord helps administer the Self-Employment Benefit (SEB) program to adult participants; howevel during the summen Gord also counsels Summer Company students. He offers hands-on business mentoring, as well as guidance on completing detailed business plans and applications for program submissions. Plans and applications must be submitted to the Ontario gov- ernment for approval and are reviewed as received. ELGIN BUSINESS RESOT'RCE CENTRE lf approved, students do training and preparation from Gord at the EBRC. "We train students on setting up their business, helping with things like understanding cash flow insur- ance,licensing, and more. After training, students have scheduled weekly meetings and come back any time if they have questions.We like to see them succeed and we do what we can to help them," says Gord. Last year; l2 local students were accepted into Summer Company with unique business ideas such as an illusionist, seamstress,lawn care, and pet care. Visit www.ontar¡o.calsu mmercompany or call EBRC'S Gord Hall at 519-633-7597 ext.39 to learn more about being your own boss this summer. Application deadline: May 6,2010. Buy Local, Buy Fresh Recipe Meet the Staff5 - - ^¡--/t- --. ¡tl tl\ß,L A Community Futures Development Corporation www.elgincfdc.ca The Elgin Advantage newsletter dated April 2010 from Elgin Business Resource Centre. File: M07 Page 83 of 327 SSFUL BUSINESS 5 ì.-: _ >:, :. ,,a¿.:-:- . r'aa ih.-t$i. from the Leprechauns band rang through $igþts of Columbus Hall on St. patrickt Day ? á.Èlro*¿ of 200+ members of the St.Thomas & ,riSlfhamber of Commerce mingled, ate, and had óf f¡h. :ûgn the cash. Congratulations Brian! es his pot of gold cash from Gayle Bogart, EBRC President, while Susan Gardne¡ past presideng and General Manager look on. ORKING ESDAYS ;St Thomas-:'.; F-ss Expo, April's Parish Centre. . HST lnformation Session he EBRC at 519-633 -TSg7 ext.2T to this informat¡ve session. 2ó -.lvleeting to be announced. please call the BRIGHT IDEAI GET $ IO5O IN FREE LIGHTING UPGRADES Get in on St.Thomas Energy Services POWER SAVINGS BLITZ incentive program to receive $l,O5O ín free lighting upgrades and water heating retrofìts. ECM Controls is working with businesses across the city to help reduce their power consumption and save money! More than 1500 small St.Thomas businesses qualify - learn if you're one of them! No assessment fees. All products and installations are free up to g I 050. Call and get assessed: t-877-66-BLITZ Then contact ECM Controls for installation: (s t e) 633-7443 iiiì _t_V @"M . This is a paid advertisment for ECM Controls. With 60+ businesses in one spoq the Business Expo is a great opportunity for the public to learn about what local businesses have to offer. Drop by!This event is open to the public and admission is free with donations to the United Way and Caring Cupboard appreciated. St.Anne's parish Centre 20 Morrison Drive, St.Thomas Saturda¡ April24 llam-5pm Dont miss the HST lnformation Session to learn about this new tax, which takes effect in July. Register online or by calling 5 l9-633-7597 ext2T. Visit www.eeevents.ca for more info. osted event was a big success with door ll as the highlight of the night _ a draw =!!!¡o!Sold containing $300 cash supplied by i-BRG:,Brian Wilson from Brian Wilson lnsurance Bliêiiíääï" E*r, . Networking Wednesdays C for details. The Elgin Advantage newsletter dated April 2010 from Elgin Business Resource Centre. File: M07 Page 84 of 327 SUCCESS STORIES: A GROWING BUSINESS &A LIFEWELL PLANNED: DAN BOLONGA Years ago, Dan Bolonga purchased l0 sprawling acres of a nature lover's paradise for his home and someday a thriving business.At the time, Dan worked at Ster- lingTrucks in St.Thomas and wasn't hapP)¡ with his iob. Sterling was a quick, short-term answen but far from what Dan envisioned over the long term - that's where his acreage came in.With work experience in tree farming and landscaping, Dan hoped to eventu- ally own his own tree farm for his retirement. Shortly after buying his land, Dan started planting his trees in PreParat¡on. ln late 2008, Dan was laid off from Sterling, which brought his long-term plan to the forefront. Knowing the plant would soon close, Dan continued planting and making plans for h¡s tree farm and in February 2009,sought the guidance of the EBRC and the Self- Employment Benefìt (SEB) program to help reach his goals. Dan met with Gord Hall, EBRC Business Counsellor. Though he knew what he wanted to do for years, Dan did not have a business plan in place."l didn't realize I actually needed one until I met with Gord," Dan said. "A business plan puts th¡ngs into PersPective; it helps you review what you've accomplished and what you haven't. lt gives you focus." Dan credits Gord and the SEB program for guiding him with his taxes and helping secure a small loan for his business."l wasnt receiving El at the time (because I was still receiving my severance) and I didn't want anything to stand in the way of my business taking off. The EBRC helped with that extra bit of funds." Dan said. The EBRC helps guide new businesses like Dant with paperwork and dealing with bank loans. Often, The SEB (Self-Employment Benefit) Program is funded through the Mìnistry of Training Colleges and Universities. Dan Bolonga and his dog, Gunnar; offìcial farm grcetç Tree Farm is located at the west end of Calton Róâd' Aylmer. Seven Sisters derives its name from tlre co-ú.@j which is cut by seven gullies also known as the sistersrr: Open:8 a.m. - 8 p.m. daily;519'765-2755 or ,. ::a.i: '' . '.ii,:i when the banks do not come through;the one of the only sources that will provld qualifìed new businesses. Seven Sisters opened its rustic doors in., offering trees, shrubs, perennials, as well. scaping design services, including boarders, walkways, fire pits, plus tree an¡ trimming, and tree removal.With less col -.-'.4 than his competitors, Dan has had no trorl customers to his rural tree farm. ln fr¡ct* elementary school class recently visited to about seeds and trees, choosing Seven Sist of its truly natural setting. ':::_i Already this year, Dan has noticed several't-t customers coming up his lane. His advertisi¡ are seasonal and will hit in the spring wit!.j papers plus signage along roadways. A new property's entrance is also in the works. : ., "People ask if I'm living my dream, but I donlt: dreams generally involve hard labour! But, it'i worth it.l think I'm living my plan exactly intended.This is what I wanted for years and fìnally happening." said Dan. The Elgin Advantage newsletter dated April 2010 from Elgin Business Resource Centre. File: M07 Page 85 of 327 PORKTENDERLOIN IN APPLE-THYME SAUCE A tasty pork dish for the holidays with Iocal wine! I pork tenderloin I cup Rush Creek Spiced AppleWine I tbsp. butter I apple, cored, and cut in thin wedges I tsp. dried thyme I tbsp. salad oil Salt and pepper to taste I medium onion, cut ¡n half crosswise, then sliced in thin wedges Directions: Slice pork tenderloin crosswise into half inch ( 1.25 cm) thick medallions. Marinate in wine at least two hours. Heat butter and oil in large skillet over medium heat until foamy. Reserving marinade, add pork. Sauté three to four minutes on each side or until lightly browned. Remove meat. Keep warm. Stir in onion, apple, and thyme, and sauté for one minute. Add marinade and meat and cook until liquid is reduced by half and meat is hot. Season to taste with salt and pepper. Makes 2-3 servings. Wendy and Kim Flintoff, Rush CreekWinery,Aylmer. Flavours of Elgin IPM 2010 cookbook. Cookbook available at the EBRC. ELGIN BUSINESS RESOIJRCE CENTRE A Community Futures Development Corporation lf you would like to see a story covered in the Elgin Advantage, please let us know by forwarding your information to: 300 South Edgeware Rd StThomas,ON NsP 4Ll (5 I 9) ó33-7597 or dwebster@elgincfdc.ca www.elgincfdc.ca Limited ad space is available. Please call for rates. The SEB (Self-Employment Benefit) Program is funded through the Ministry ofTraining Colleges and Universities.The Elgin Advantage is brought to you by the Elgin Business Resource Centre in cooperation with: lfl 6ffi- ffiffi*'* br Sotjthern O'tåric po(' þ grd ó0 tonâio Canad'ä The EBRC is a proud sponsor of the Elgin-St.Thomas 20 I 0 lnternational Plowing Match: The Elgin Advantage newsletter dated April 2010 from Elgin Business Resource Centre. File: M07 Page 86 of 327 1 Staff Report DR20 I 0-007 l5 April2010 CORPORATION OF THE MUNICIPALITY OF'BAYHAM STAFF REPORT TO:Mayor & Members of Council Date: April 15,2010 Report: DR2010-007 i. \\ FROM: Drainage Superintendent SUBJECT: Endangered Species Act Purpose: The purpose of this report is to advise Council of the Ministry of Natural Resources Endangered Species Act,2007 - Regulation242lD9 s.23 - DRAFT Exemption Agreement. Background: The Endangered Species Act,2007 came in force as of June 30, 2008. The Endangered Species Act (ESA) provides broader protection to species at risk and their habitats, with appropriate regard to social, economic and cultural considerations by: o Emphasizingthe importance of science in making decisions about the protection of species at risk, . Recognizingthe importance ofboth species protection & habitat protection o Achieves balance through flexibility tools ( agreements, permits & regulations ) that create opportunities for species protection, as well as human activity that might otherwise be prohibited o Recognizes Aboriginal interests & knowledge o Promotes stewardship activities to help protect & recover species at risk o Ensures transparency and accountability o Includes strong enforcement provisions The ESA prohibits the killing, capture or harassment of species identified as species at risk, and also prohibits damage to the habitat of species that have general protection or regulated habitat. The legislation requires that prior to any repair or maintenance of existing municipal drains or creation of new ones, a review be undertaken by the Ministry of Natural Resources to ensure proposed works are not negatively impacting endangered species. The Ministry of Natural Resources has been working with all municþalities that have municþal drains to ftnalize an agreement under Section 23 of Regulation242l}9. The purpose of the agreement is to allow for a mechanism to streamline the approval process under the ESA. The Regulation provides a time limited opportunity (by June 30, 2010) for Municipalities with municipal drains existing prior to June 30, 2008 to obtain an exemption agreement. Projects covered by the agreements will be exempt from clause 9(1) (a) and subsection 10(1) of the ESA. lntent of the Agreement is for the Municipality to take "reasonable steps to minimize adverse effects on the species" while undertaking future Drainage Activities. Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 87 of 327 StaffReport DR2010-007 l5 April20l0 If the municipality chooses not to enter into this agreement, any future maintenance or construction on a Municipal Drain, will need to be screened by the Ministry of Natural Resources, to determine if the drainage activities would have an adverse effect on Species at Risk; if the adverse effects can not be avoided, then a permit would be required. Currently, l7 2(c) permits take 7-8 months for approval, and would require the Municipality to achieve "overall benefit" for the species in addition to taking "reasonable steps to minimize adverse effects". These permits will be posted on the Environmental Bill of Rights Registry for comment prior to you receiving a permit to perform your drainage works. The Environmental Registry contains "public notices" about environmental matters being proposed by all government ministries covered by the Environmental Bill of Rights. The agreement would apply to the specific species that have been identified to be present within the Municþalit¡ and that may be affected by Drainage Activities. A mitigation plan is being developed that will identiff to the Municipality "reasonable steps to minimize adverse effects" on the species. The scope of mitigation plans would vary according to the nature of the activity and the species involved. Timing windows and modified management practices would be incorporated into the mitigation plans. Staff Comments Staffhas over the last year attended seminars hosted by the MNR regarding the Endangered Species Act and how it will affect those doing work on Municipal Drains. Just recently staffmet with the MNR Biologist to go over the draft exemption agreement, which is attached for your perusal. Several species have been excluded from Bayham's agreement as they are not found in Bayham. Since the Endangered Species Act has been enacted, not having an Exemption Agreement with the MNR would just about shut down drainage activities. Normal drain maintenance is done as soon as possible every spring, when the problem areas are located. Local farmers want to get on their lands as soon as they are dry enough to get the crops planted, not wait 8 months to maybe get repairs done. Working with the MNR to report any drainage activities to the MNR has been enhanced by the provision of detailed area maps showing the areas where the Endangered Species are located here in Bayham. Very few of our existing municipal drains are located in the areas of concern here in Bayham. Recommendations: 'TIIAT Council accept Staff Report DR 2010-007 and that an Exemption Agreement be entered into with the MNR as soon as the documents are made available for signing. Respectfully submitted, Drainage Superiútendent Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 88 of 327 þq uA AGREEMENT UNDER S,23 OF O.REG. 242108 MADE UNDER THE ENDANGERED SPEC'ES ACT, 2OO7 FILE #: THIS AGREEMENT made in duplicate as of June 29,2010 BETWEEN: HER MAJESW THE QUEEN in right of Ontario as represented by the Minister of Natural Resources (the "Minister") AND: THE CORPORATION OF I (the "Municipality") WHEREAS subsections 9(1) and 10(1)Act, 2007 prohibit ceftain activities with respect to a species that is extirpated, endangered or threatened species; AND WHEREAS section that clause 9(1Xa) and subsection 10(1) of the , improving, maintaining or repairing Drainage with an agreement entered into between the person and the Minisferi AND , maintaining or repairing Drainage Works to AND that the Agreement requires the Municipality to take rse effects on the Species specified herein; AND WH the opinion that if the Agreement is complied with, the ntenance or repair of the Drainage Works will not jeopardize the survival or recovery ies specified herein in Ontario; AND WHEREAS the is of the opinion that the Agreement does not conflict with any obligation of the Minister to ensure the implementation of any action under subsection 1 1(9) of the Act that is in existence on the Effective Date; NOW THEREFORE the Minister and the Municipality agree as follows: steps to mi LSB-v.3.16.10 Page I of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 89 of 327 ARTICLE I DEFINITIONS and GENERAL PROVISIONS 1.1 Singular and Plural. ln the Agreement, words in the singular include the plural and vice- versa. 1.2 Headings. The headings in the Agreement are for convenience of reference only and do not form part of the Agreement and in no manner modify, interpret or construe the Agreement. 1.3 Definitions. ln the Agreement the following words shall have the following meanings: "ESA 2OO7-or "Act" means the Endangered Species Act,ZOOZ;.,,¡llllhlro*, List) made under the ESA, 2007: "Activities" means those activities described in "Agreement" means this agreement entered i icipality, all schedules and attachments to it and any instrument act on that Party's "maintenance" means " ,, M iti sation,Fi$l{lll Iål|ü4iÌfi iln; ::';î,,""" 'JÏtl'üç*od'['"n,,",, on 242tol(Generar) made under the ESA, 20or: "repair" means "repaiy'ãs defined in the Drainage Act; "Report" means "report" as defined in the Drainage Act; and "Species" means those species listed in Schedule B. 1.4 Schedules. The following schedules form part of the Agreement: a) Schedule A (Drainage Works); b) Schedule B (Species to which the Agreement applies); and LSB-v.3.16.10 Page 2 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 90 of 327 c) Schedule C (Mitigation Plan). ARTIGLE 2 TERM OF THE AGREEMENT 2.1 Term. The Agreement shall come into effect on the Effective Date and shall expire on= unless terminated earlier pursuant to ARTICLE 1 0 (Termination). ARTICLE 3 DESIGNATED REPRESENTA 3.1 Designated Representative. For the purposes of for the Minister, the Designated Representative and address are: Ontario Ministry of Natural ATTN: Mitch Wilson Avlmer District Manaqer 615 John Street North, Email: mitch. Tel: 519-7734710 Fax: 51 9-773-9014 and, for the M ãnd address are: 3.2 D Either Party, through its Designated a different representative or provide a revised address, from time to ng Notice in writing to the other Party. ARTICLE 4 APPLICATION OF AGREEMENT Authority. The Agreement is entered into under the authority of section 23 of Ontario Regulation 242108 and only applies to the species and the activities that are specified herein. Application to Species. The Agreement applies to the species listed in Schedule B, which are all listed on the SARO List as extirpated, endangered or threatened. 4.1 4.2 LSB-v.3.16.10 Page 3 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 91 of 327 4.3 Authorization Provided. Subject to allthe conditions and limitations set out in the Agreement, while the Agreement is in force and the Municipality is in compliance with the Agreement: a) clause 9(1Xa) and subsection 1 0(1) of the ESA 2007 do not apply to the Municipality in respect of the Species; and b) subclauses 9(1XbXi) and (ii) of the ESA 2007 do not apply to the Municipality's possession or transportation of the Species. Application to Activities. The authorization provided in section 4.3 applies only to the Municipality: a) with respect to its undertaking of: a. maintenance of a ditch constructed under chapter 109 of the Revised Statures of 74 of the c. improvement of existing drains as of the Drainage Act; or d. emergency work Act: section 124 of the Drainage (hereinafter referred to as will be undertaken in respect of the Drainage described in Schedule A; and b) as is of including the conditions set n). Protection and requires the Municipality to conduct an activity i expected to cause damage to infrastructure or E with the Agreement may result in a contravention of the ARTICLE 5 MITIGATION PLAN 5.1 Mitigation pl"n.'fn" Mitigation Plan: a) establishes the reasonable steps that the Municipality shall take to minimize the adverse effects of the Activities on the Species; b) provides for monitoring of the effects of the Activities on the Species; and c) establishes reporting requirements. 5.2 Term of Mitigation Plan. The Mitigation Plan is in effect for the term set out in Schedule C, but no Mitigation Plan may be in effect for a term longer than 10 years. The Mitigation 4.4 the 4.5 4.6 and Watercourses Act, subsection 3(18) of the Drainage b. maintenance and repairs of existj LSB-v.3.16.10 Page 4 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 92 of 327 5.3 5.4 Plan shall expire at the end of its term unless it is amended and replaced in accordance with this Article. Amendments to Mitigation Plan. Any Mitigation Plan may be amended at any time, including for the sole purpose of renewing its term, by agreement in writing by the Parties or their Designated Representatives. An amended Mitigation Plan shall indicate its term and the date it was amended. Amendment - Gonsideration of New Scientific lnformation. ln making any decision to amend a Mitigation Plan, the Parties will consider the incorporation of new scientific information with respect to the Species, including information: a) contained in any completed recovery strategy for ¡d$8ui"., b) contained in any statements made by the subsection 1 1(8) of the ESA 2007; or c) obtained pursuant to any monitoring, Agreement. 5.5 Required Amendment - Habitat Protection. habitat protection under section 10 of the ESA Ontario under nder this into effect for the Species and are required to address such ft'5.6 Agreement Not in Force. in effect. a Mitigation Plan that is Except as provided in ARTICLE 5, the by a written agreement duly executed by the Parties or ARTICLE 7 ASSIGNMENT 7.1 No Assignme Gonsent. The Municipality shall not assign the Agreement or any part thereof the written consent of the Minister, which shall not be subject to any terms and conditions that may be imposed by the Minister. ARTICLE 8 AUDIT 8.1 Audit. The Minister or the Minister's authorized representatives may enter the lands and facilities described in Schedule A that are owned by the Municipality, or for which lTt ,, force ll\¡¡¡r 6.1 LSB-v.3.16.10 Page 5 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 93 of 327 8.2 landowner permission has been obtained, in order to conduct an audit to assess the Municipality's compliance with the terms and conditions of the Agreement. Audit by Municipality. The Municipality shall audit the Activities undertaken on the lands described in Schedule A that are not subject to an audit under section 8.1 and in undertaking such an audit, the Municipality shall document and record such information as may be required to sufficiently establish that the Activities were undertaken in accordance with the Agreement. Time of Audit. An audit under section 8.1 shall be conducted at a time agreed to in writing by the Parties that is within 20 business days of the Municipality receiving Notice of 8.3 a request for the audit, unless a later time is agreed to in 8.4 Audit if No Response or Agreement. lf 8.7 Minister's authorized ESA 2007. the Parties. 8.5 a) the Municipality does not respond to a req within 10 business days of receiving Notice of such b) the Parties are unable to agree days of receiving Notice of a request on lands and facilities described in an audit in accordance Audit Activities. In conducting an Article, the Minister or the Minister's authorized representatives, a) examine b)take any specimens or samples, set c or other records that may be nicipality shall cooperate with the Minister or the , as the case may be, in respect of any audit with Article, including providing in a timely manner before the date in respect of the Agreement that is reasonably requested the Minister's authorized representative. Representatives. For the purpose of this Article, the Minister's include individuals who are enforcement officers under the ARTICLE 9 INSURANCE 9.1 lnsurance. The Municipality is responsible for obtaining its own insurance and should carry all the necessary and appropriate insurance that a prudent person in the business of the Municipality would maintain, including but not limited to commercial general liability insurance. The Municipality is not covered by the Province of Ontario's insurance 8.6 the Minister or the Minister's representative may Schedule A at any safe and reasorpþle time in authorized LSB-v.3.16.10 Page 6 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 94 of 327 program and no protection will be afforded to the Municipality by the Government of Ontario for any claims that may arise out of the Agreement. ARTICLE 1O TERMINATION 10,1 Termination by the Municipality. With the written consent of the Minister, which consent shall not be unreasonably withheld, the Municipality may terminate the Agreement for convenience and not for cause. 10.2 Termination by the Minister. The Minister may Notice to the Municipality if: a)the Municipality has knowingly provided respect of the Agreement; the Municipality breaches any notwithstanding that the Mun Mitigation Plan, the Minister is of the in respect of the Drainage Works any le A will: of one or more of the the implementation of arises u (9) of the Act. lf the Mi is of the opinion that it is appropriate to nity to breach of the Agreement, the Minister terminate the false upon grvrng ng information in of the Municipality b) c) lt 10.3 Opportunity to allow the 10.4 unicipality is required to remedy the breach; uired to undertake to remedy the breach. has provided the Municipality with an ent pursuant to section 10.3 and: a) the Municipality does not remedy the breach within the time period specified in the Notice; b) it becomes apparent to the Minister that the Municipality cannot completely remedy the breach within the time specified in the Notice or such further period of time as the Minister considers reasonable; or c) the Municipality is not remedying the breach in a way that is satisfactory to the Minister, ent; with the Activities jeopardize t Species; or conflÍct wÍth the shall give the Mu LSB-v.3.16.10 Page 7 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 95 of 327 the Minister may terminate the Agreement by giving Notice of termination to the Municipality. 10.5 Request for Review. The Municipality may request that the Minister review a decision to terminate the Agreement by providing Notice to the Minister within 15 business days of receiving Notice of the decision to terminate by the Minister. lf the Municipality makes a request for review, the Agreement shall continue until the Minister's decision is made under section 10.6. For greater certainty, this section does not apply to a decision to terminate made in accordance with subsection 10.6(c). 10.6 Minister's Decision Following Request. lf the Municipality makes a request to review under section 10.5, the Minister shall consider the MunicinalitVjf,ÌtpUIu"ta and may: a) continue the Agreement; .,füll;.. c)terminatetheAgreementbygiving-"d.',,,.';:ì|iij|!¡¡¡.wnicncase section 10.5 does not apply. ^3, \ '',lll!li¡,,,,,. I 0 z Errec,,""'::':: i:'ïï ::: ï "o" *á", X,''. ",, ".':rþ:ï'n,, on'.," shall be: a) 15 business days after under section 10.2 if a request for review is not b) 15 business days afterthe under section 10.4 or subsection the receives the written consent of the 10.1. LE II s 11.1 or by pre-paid courier, or sent by facsimile, certified or c) forwarded to the Designated Representative of the respective Party. 11.2 Notices Effective From. All Notices shall be effective: a) at the time the delivery is made if the Notice is delivered personally, by pre-paid courier or by facsimile; or b) fíve business days after the day the Notice was deposited in the mail if the Notice is sent by ceilified or registered mail, c) LSB-v.3.16.10 Page I of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 96 of 327 unless the day the Notice is effective falls on a day when the Municipality or the Ministry is normally closed for business or the Notice is sent by facsimile after 5:00 p.m. on a business day, in which case the Notice shall not be effective until the next business day that the Municipality or the Ministry, as the case may be, is normally open for business. ARTICLE I2 SEVERABI LITY OF PROVISIONS 12.1 lnvalidity or Unenforceability of Any Provision. The invalidity or unenforceability of any provision of the Agreement shall not affect the validity or enforceability of any other provision of the Agreement and any invalid or unenforceable be severed. ARTICLE I3 WAIVER 13.1 Waivers in Writing. A waiver of any failure plv any term oil idinq the wai of the Agreement shall be in writing and signed y waiver must refer to a specific failure to comply and subsequent failure to comply. effect of any 13.2 Failure to Enforce not a Waiver.of the to insist in one or more instances upon the performance by lity of terms or conditions of the Agreement shall not be the 'of the Minister to require future performance of any such terms Ê obligations of the Municipality fullforce and effect.with respect to such rformance ENT 14.1 Enti ent constitutes the entire agreement between the Parties in the Agreement and supersedes all prior ARTICLE 15 GOVERNING LAW 15.1 Governing Law.Agreement and the rights, obligations and relations of the Parties shall be by and construed in accordance with the laws of the Province of Ontario, and the federal laws of Canada applicable therein. Any litigation arising in connection with the Agreement shall be conducted in Ontario unless the Parties agree in writing otherwise. ARTICLE I6 COMPLIANCE WITH LAWS 16.1 Compliance With Laws. For greater certainty, nothing in this Agreement absolves the Municipality and its employees, contractors and representatives, if any, from complying pect to the LSB-v.3.16.10 Page 9 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 97 of 327 with all applicable federal, provincial and municipal laws, ordinances, statutes, rules, regulations and orders, and all by-laws of all relevant authorities. lN WITNESS WHEREOF the Parties have executed the Agreement made as of the date first written above. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Natural Resources Witness as to execution by Minister Witness as to execution authority to bind the Municipality. LSB-v.3.16.10 Page 10 of 10 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 98 of 327 SCHEDULE A DRAINAGE WORKS A.l The Agreement applies to: (a) all drainage works situated in the Municipality if before June 30, 2008; i. an agreement for the construction, improvement or maintenance was filed under subsection 2() of the Drainage Act; orii. a report detailing the drainage works was adopted under subsection 3(15) or adopted by by-law under subsection a5(1) of the Drair¡4ge Act, and (b) all ditches constructed under The Ditches and Revised Statutes of Ontario, 1960. Acf, chapter 109 of the A.2 For convenience and based on available referred to in section 4.1 includes those situated at LSB-v.2.8.10 Page 1 of 1 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 99 of 327 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 100 of 327 SCHEDULE B (Bayham) SPECIES TO WHICH THE AGREEMENT APPLIES The Agreement applies to the following species listed on the SARO List as extirpated, endangered and threatened: Amphibian - Anuran Anaxvrus fowleri Fowler's Toad THR Amphibian - Salamander Ambvstoma hvbrid pop. 1 Jefferson X Blue-spotted Salamander, Jefferson oenome dominates THR Amphibian - Salamander Ambvstoma ieffersonian u m Jefferson Salamander THR Fish Ammocruota pellucida Eastern Sand Darter THR Fish Percina copelandi Channel Darter THR Reptile - Snake Heterodon olatirhinos Eastern Hoo-nosed Snake THR Reotile - Snake Pantherophis olovdi pop. 1 Eastern Foxsnake (Carolinian oooulation)END Reptile - Snake Pantherophis sp/ordes pop. 2 Grav Ratsnake (Carolinian population)END Reptile - Snake Reoina septemvittata Queensnake THR Reptile - Turtle Emvdoidea blandinsii Blandino's Turtle THR Vascular Plant Castanea dentata American Chestnut END Vascular Plant Juqlans cinerea Butternut END Vascular Plant Ptelea trifoliata Common Hoptree THR Vascular Plant Symphyotrichum orenanthoides Crooked-stem Aster THR LSB-v.2.8.10 Page I of 1 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 101 of 327 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 102 of 327 SCHEDULE C MITIGATION PLAN The Mitigation Plan shall be in effect until June 30, 2015. The Municipality shall undertake measures to minimize adverse effects on species at risk in accordance with the general conditions described in Part B and taxa-specific conditions described in Part C, and the monitoring and reporting requirements described in Part D of this Mitigation Plan. PART A. DEFINITIONS 1. 1.1. Definitions: ln this Schedule, the following words shall 'DFO'means Fisheries and Oceans CarfäHä; 'MNR' means the Aylmer District Office of the notification/contact nated Representative from time "Holding Tub" means a ,H&þ,*,,n a non-airtisht latchable lid approved by the red snakes, turtles, mussels, amphibians, bi "lnteragency issued by DFO, available at www.dfo- mpo.gc.ca,when a drain is being maintained or constructed; e document that must be completed by the Part D to this Schedule, a form of which is set out in Part fTfitii" Municipality electronically by the MNR Desisnated means one of the documents issued by DFO, available at www.sets out the conditions and measures to be incorporated into a project i negative impacts to fish and fish habitat in Ontario, as modified "Process Charts the charts attached as Part E to this Schedule which describe the steps set out in this Mitigation Plan; "SeasonalTiming Windows Chart" means the chart attached as Part G to this schedule which describes the Sensitive Periods applicable to each Taxonomic Group; "Sensitive Area" means a geographic area in the Municipality where additional mitigation measures are required to be undertaken for one or more Taxonomic Groups; "Sensitive Areas Map" means any one of the maps attached as Part F to this schedule which sets out the applicable Sensitive Areas; which will V.AYL, March 29,2010 Page 1 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 103 of 327 1.2. pARr B. GENERAL MEASURES ro MtNtMtzE Ap{jléiul; 2- Process Charfs2. Process Gharts 2.1. The general steps set out in this Part (Part E). 3. Review of Documentation wishes to pursue llllr,,.. '-llllilt,, (a) the sensitive hp llilll8llfi|¡pp rjüorr zoneforthe proposed Activities will lilë ; "' "Sensitive Period" means a time of year set out in the Seasonal Timing Windows Chart during which taxa-specific mitigation measures are required to be undertaken for a ïaxonomic Group because of ambient air/water temperatures, water-levels or important life-history stages; "Taxonomic Group" means the distinct group comprising one or more Species based on their taxonomic relationship and common approaches to mitigating adverse etfects (i.e., fish, mussels, turtles, snakes, amphibians, birds or plants); and "Work Zone" means the geographic area in the Municipality where an Activity in respect of one of the Drainage Works is being conducted. For greater certainty, any defined terms that are not same meanings as in the Agreement. Itlll RS (b) the DFO BfffiÈènce Guidffiþr Fish dfip¡ftlussel Species at Risk Distribution Maps:A Referral RèTðhfV Toolfq¡ftlb.jects Affffiþg Aquatic Species at Risk; (c) the S.,ç,agonal Tñ{Èttngft{t&ïdòTilSl€}lt#ltr(P,iå'rt G) to determine if the proposed Activities Period'fiöl-one or more of the Taxonomic Groups; and if prior notification is required; þach applicable Taxonomic Group in Part C to determine 'mitigation measures, if any, are required. The ment the results of the review undertaken in accordance with section 3.and Reporting Form (Part H). may be updated from time to time, prior to the expiry of 1.1 have the 3.1 . Prior to conducting any Activitid#iltttüþnppct of the'Qlgi¡age Works the Municipality shall determine if conditions applv to tllHnïäü$lftime or mäläiÌçir: in which the Municipality 3.2. 3.3. as new information becomes available. 4, Sensitive Areas Maps 4.1. The Sensitive Areas Maps contain sensitive information about the distribution of species at risk, are provided for the sole purpose of informing this Agreement and are not to be copied or distributed for any other purposes or to any other party without the prior written authorization of the MNR Designated Representative. 5. Prior Notification to Seek Direction 5.1. lf, after completing the review of documents described in section 3.1, the Municipality determines that the proposed Activities will be undertaken: mitigation additional V.AYL, March 29,2010 Page 2 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 104 of 327 (a) in a place; (b) at a time; or (c) in a manner, that requires prior notification in accordance with the Process Charts, the Municipality shall provide prior notification to the MNR in order for the MNR to determine if the Municipality must undertake additional site-specific or Species-specific mitigation measures to minimize adverse effects on the species and, if applicable, to identify such measures. 5.2.The prior notification under section 5.1 shall include a com I nteragency Notification Form: (a) in respect of maintenance/repair where the are being undertaken pursuant to subsection 3(18) or sectionT4 of Act; or (b) in respect of construction/improvement undertaken pursuant to section 77 or 78 5.3 Where an Activity is undertaken in would otherwise have required prior Contact the MNR by email prior to the in one week of the Activity's MNR Designated Representative, 6. 6.1.Notwithstanding that prior notifica in accordance with Drainage Works (a) u measures may be required at any time in respect of the (i) (ii) ( iii) iment control and for erosion control and bank mer (Cliff Evanitski 2008) published by DFO (rsBN authorized in writing by the MNR net e erosion control blanket for all erosion control or sta nction with their Activities or, if authorized in writing the MNR , alternative erosion control blankets that equal or to individual Species; and the guidelines set out in the following Ontario Operational Bridge Culvert Maintenance; (iv) lsolated Pond Construction; (v) Maintenance of Riparian Vegetation in Existing Right of Ways; and (vi) Temporary Stream Crossing. V.AYL, March 29,2010 Page 3 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 105 of 327 PART C. TAXA.SPECIFIC MEASURES TO MINIMIZE ADVERSE EFFEGTS ADDITIONAL MITIGATION MEASURES FOR FISH SPECIES 7. Activities undertaken in Sensitive Areas for Fish 7 .1. Subject to section 7.2, where a proposed Activity will occur in a Sensitive Area for a fish Species, the Municipality shall conduct the Activity in accordance with the direction provided in the "Timing Windows" Ontario Operational Statement unless otherwise authorized in writing by the MNR Designated Representative. 7.2.Section 7.1 does not apply where the applicable Drainage Wg¡ks are: (a) in a naturally dry condition; ,,,,11!llli"' (b) classified as a Class F drain under DFO's C/ass Maintenance of Agricultural Municipal Drains Sysfem forthe 0-662-72748-7); or the excavation of sediments Species, the Municipality 8. Activities 8.1. Subject to or the disturbance shall Contact the MNR to 8.2.Section 8.2 does (a) in a (b. (c) a ES FOR e ,,Jillu wil (c) a closed drain. rtaken in Sensitive Areas for lü|ltuo.*" ".", ation System forthe (ISBN 0-662-727 48-7); or Required 9.1. The any person: , temporary holding, transfer and release of any turtle Species in proper turtle handling procedures; and (b) who an Activity has a minimum of two Holding Tubs and cotton sacks on site at all times. 10. Activities undertaken in Sensitive Areas and Sensitive Periods for Turtles 10.1. Subject to section 10.2, where a proposed Activity will occur in a Sensitive Area for any turtle Species and during a Sensitive Period for that Species, the Municipality shall: (a) not undertake any Activities that include the excavation of sediment or disturbance to banks during the applicable Sensitive Period unless otherwise authorized; (a) involveållilUf'" has receivè$fii V.AYL, March 29,2010 Page 4 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 106 of 327 (b) undertake Activities in accordance with any additional site-specific measures provided in writing by the MNR Designated Representative; (c) avoid draw-down and de-watering of the Sensitive Area during the applicable Sensitive Period; and (d) if authorized by the MNR Designated Representative under (a) above to undertake Activities that include excavation of sediment or disturbance of banks, in addition to any other measures required under (b) above, ensure any person undertaking an Activity has at least two Holding Tubs on site at all times. 10.2.Section 10.1 does not apply where the applicable Drainage Works are: (a) in a naturally dry condition; (b) classified as a Class F drain in DFO's C/ass Sysfem for the Maintenance of Agricultural Municipal Drains inf 0-662-72748-7); or undertaking of an Activity in any part of a Sensitive Area) during a Sensitive Period , the Municipality shall: (a) capture and transfer all uni Species into a Holding Tub; of the Activities into a Holding(b) capture and transfer all Tub separate from any (c)ensure that the temperature individual 12. Measures for Encou individuals; idüals are stored at a cool can be transferred; and irection and to arrange for the transfer of the or Nest Sites Hold ubs (d) 12.1.ls belonging'to a turtle Species laying eggs, or an active of any is encountered in undertaking an Activity in a Work Zone, unicipality a laying eggs and not conduct any Activities within 20 of the it is laying eggs; (b) collect-Ël{ty*3 or damaged eggs and capture any injured dispersing juveniles and a Holding Tub; store all injured individuals and collected eggs out of direct sunlight; immediately Contact the MNR to seek direction and to arrange for the transfer of any injured individuals and eggs; (e) immediately stop any disturbance to the nest site and recover exposed portions with soil or organic material to protect the integrity of the remaining individuals; (f) not drive any equipment over the nest site or conduct any Activities within 5 metres of the nest site; (g) not place any dredged materials removed from the Drainage Works on top of the nest site; (c) (d) (c) a closed drain. 'r* .,rdllll' 11. Measures for Encounters with rurtle" ?"i1lfflff$Fbnltive11.1. Where one or more individuals belongi turtle V.AYL, March 29,2010 Page 5 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 107 of 327 (h) mark out the physical location of the nest site for the duration of the project but not by any means that might increase the susceptibility of the nest to predation or poaching; and (¡) where there are no collected eggs or captured individuals, record relevant information and Contact the MNR within 72 hours to provide information on the location of the nest site. 13. Measures for Encounters with Turtles Outside of a Sensitive Period 13.1. Where one or more individuals belonging to a turtle Species is encountered while undertaking an Activity in any part of a Work Zone (including,. but not limited to, a Sensitive Area) but outside of any Sensitive Period for shall: the Municipality (a) briefly stop the Activity for a reasonable period any uninjured individual turtles of that Species to leave the (b) (c) (d) : ::: :: î : :: iill !?"î::un"; 1? o'u'" " 1l,itfl Íiifffii'd i n d iv id u a I s rerease,,,.rÏiliÈP."ptured lruii'il" them in accordance with section 14.1; capture and transfer any i9 briefly stopped in a Holding Tub which shall be in accordance with section 14.1; separate from any Holding into a Holding Tub uals; and and immediately Contact the MNR to nsfer. 14. Release of a Sensitive Period 14.1. Where section 13.1, they shall be released: to the Drainage Works; impacted by the undertaking of any Activity; and the capture site. hours section 14.1, the Municipality shall Contact the MNR within 72 vide information on the name of the Drainage Works, the location of and the location of the release site. 15. Measures for 15.1. Where one or more individuals of a turtle Species is killed as a result of an Activity in a Work Zone, or if a person undertaking an Activity finds a deceased individual of a turtle Species within the Work Zone, the Municipality shall: (a) place any dead turtles in a Holding Tub outside of direct sunlight; and (b) Contact the MNR within 72 hours to seek direction and to arrange for the transfer of the dead individuals. where circumstances do not allow for uninjured individuals for a maximum of stored out of direct sunlight.çç¡fl.then V.AYL, March 29,2010 Page 6 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 108 of 327 ADDITIONAL MITIGATION MEASURES FOR SNAKE SPEGIES 16. Training and Required On Site Materials for Snakes 16.1 . The Municipality will ensure any person: (a) involved in the capture, temporary holding, transfer and release of any snake Species has received training in proper snake handling procedures; and (b) who undertakes an Activity has a minimum of two Holding Tubs and cotton sacks on site at alltimes. 17. Activities undertaken in Sensitive Areas and Sensitive Periods for Snakes 17.1. Where a proposed Activity involves physical li culverts, pump houses, etc.) and will occur in a Sensitive Area for any snake and during a Sensdrve Period - Hibernation for that Species, the Munici the Activity outside of the Sensitive Period, unless otherwise in accordance with any site-specific measures provided in writing NR Representative. 17.2. Where a proposed Activity will occur at or to a known (as identified a Sensffive Period:for that (a) erect effective temporary snake barriers the MNR that will not pose a and that so that individual snakes any openings to enter or re-enter by the MNR) for any snake Species and Species, the Municlpality shall: { s when snakes are active, 17.3. 18. 18.1. capture any indiyi in the area bounded by the snake barrier accordance with section 21.1; and upon completion of the Activity. ¡Ïölve physical infrastructure will occur in a during a SensrTrVe Period - Staging for that undertake the Activity outside of the Sensitive Period, and in accordance with any site-specific measures pesiOnated Representative. Snakes During a Sensitive Period belonging to a snake Species is encountered, or should uncovered, while conducting an Activity in any part of a Work limited to, a Sensitive Area) during a Sensitive Period for that Species, the Mu shall: (a) capture and transfer all injured and uninjured individual snakes of that Species into individual light-coloured, drawstring cotton sacks; (b) place all cotton sacks filled with the captured individuals into a Holding Tub; (c) ensure that the Holding Tub with the captured individuals is stored at a cool temperature to protect the snakes from freezing until the individuals can be retrieved or transferred; (d) if an active hibernacula is uncovered, cease all Activities at the hibernacula site; and V.AYL, March 29,2010 Page 7 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 109 of 327 (e) immediately Contact the MNR to seek direction and to arrange for the transfer and/or retrieval. 19. Measures for Encounters with Snake Nests 19.1 . Where an active nest of any of the snake Species is encountered and disturbed while undertaking an Activity in any part of a Work Zone, the Municipality shall: (a) collect any displaced or damaged eggs and transfer them to a Holding Tub; (b) capture and transfer all injured dispersing juveniles of that Species into a light- coloured drawstring cotton sack; (c)place all cotton sacks with the captured injured i ynto a Holding Tub; (e) immediately Contact the MNR to seek injured individuals; ls is stored out of for the transfer of the (0 immediately stop any disturbance to site and loosely exposed portions with soil or organic material to remar als; (g) not drive any equipment over the nest any Activities Smetres of the nest site; (h) not place any dredged nest site; of the eggs individuals, Contact the MNR within on ion of the nest site. of a Sensitive Period part of a Zone (incl¡rding, but not limited to, a Area any Sensitive Period for that Species, the Municipality I (a) (b) the req in for a reasonable period of time to allow any uninjured at Species to leave the Work Zonei not leave the Work Zone after the Activity is briefly stopped in accordance (b) above, capture all uninjured individuals and release them in accordance with section 21.1; where circumstances do not allow for the immediate release of captured uninjured individuals, they may be transferred into individual, light-coloured, drawstring cotton sacks before placing them in a Holding Tub which shall be stored out of dírect sunlight for a maximum of 24 hours before releasing them in accordance with section 21.1; capture and transfer any individuals injured as a result of conducting the Activities into a Holding Tub separate from any Holding Tub containing uninjured individuals; and the (d) (e) (i) mark out the physical location V.AYL, March 29,2010 Page 8 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 110 of 327 (Ð store all captured injured individuals out of direct sunlight and immediately Contact the MNR to seek direction and to arrange for their transfer. 21. Release of Captured lndividuals Outside of a Sensitive Period 21.1. Where uninjured individuals are captured under section 20.1, they shall be released: (a) within 24 hours of capture; (b) in an area immediately adjacent to the Drainage Works where there is natural vegetation cover; (c) in an area that will not be further impacted by the undertaking of any Activity; and (d) not more than 250 metres from the capture site. 21.2. Following a release under section 21.1, the Municipalifgf$[fþll Contact the MNR within 72 hours of the release to provide information on the nalliËlbfiffite Drainaqe Works, the of a snake Species within the Work Zone, rrr*fl{lurrlislfinty Ðnau. location of the encounter and the locatio 22. Measures for Dead Snakes 22.1. Where one or more individuals belongin Activity in a Work Zone, or if a person u (a) collect and transfer any and (b) Contact the MNR within 72 the carcasses ofthe dead i Training and The ividuals aterials Amphibians Tub outside of direct sunlight; to arrange for the transfer of fr' 23. 23j.''d' ¡v'PçrBñflïllllt;' temporary hofding, transfer and release of any amphibian(a) ng in proper amphibian handling procedures; handles ¡$pecies wears disposable gloves and minimizes any iians to avoid damaging their sensitive skin and toing of i ¡toxins through the skin; and (c) who ictivity has on site at all times a minimum of two small Holding all cotton sacks, and a supply of disposable gloves.Tubs, a 24. Activities u in Sensitive Areas and Sensitive Periods for Amphibians 24.1. Where a proposed Activity will occur in a Sensitive Area for any amphibian Species during a Sensitive Period for that Species, the Municipality shall: (a) not undertake any Activities that would disturb or dewater amphibian breeding ponds during the applicable Sensitive Period unless othenruise authorized; (b) not undertake any Activities in Drainage Works that are used for breeding by Fowler's Toad where tadpoles may be present during the applicable Sensitive Period unless otherwise authorized; V.AYL, March 29,2010 Page 9 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 111 of 327 (c) not undertake any Activities within 20 metres of hibernation sites for Fowler's Toad during the Sensitive Period unless othenruise authorized; and (d) undertake Activities in accordance with any additional site-specific measures provided in writing by the MNR Designated Representative. 25. Measures for Encounters with Amphibians During a Sensitive Period 25.1. Where one or more individuals belonging to an Amphibian Species is encountered in the undertaking of an Activity in any part of a Work Zone (including, but not limited to, a Sensitive Area) during a Sensitive Period for that Species, the Municipality shall: (a) capture and transfer all uninjured individuals of that Spe.çj (b) (c) (d) (e) drawstring sack; place all cotton sacks filled with captured a small Holding Tub; capture and transfer all individuals injured as a into a Holding Tub separate from any Holding tub contain ensure that the Holding Tubs are nt freezing immediately Contact the MNR to individual amphibians. 26. Measures for Encounters with a Sensitive Period 26.1. Where one or more individuals Species is encountered while undertaking an Activity in any , but not limited to, a Sensitive Are) but ofa the Municipality shall: (a) briefly stop to allow any uninjured individual leave the Work Zonei (b) where after the Activity is briefly stopped in accordance individuals and release them in low for their immediate release, transfer captured imum of 24 hours into a small Holding Tub which shall and then release them in accordance with section individuals that have been injured into a small Holding Tub Tub containing uninjured individuals; and (e) store all njured individuals out of direct sunlight and immediately Contact the MNR to direction and to arrange for their transfer. 27. Release of Captured lndividuals Outside of a Sensitive Period 27.1. Where uninjured individuals are captured under section 26.1 they shall be released: (a) within 24 hours of capture; (b) in an area immediately adjacent to the Drainage Works where there is vegetation ground cover, organic material or leaf litter under which the amphibians can be placed; (c) in an area that will not be further impacted by the undertaking of any Activity; and until the individuals can be tra flfr't "" a mo st l"on þt.rr"ns" to,.transfer of the V.AYL, March 29,2010 Page 10 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 112 of 327 (d) not more than 250 metres from the capture site. 27 .2. Following a release under section 27.1,hhe Municipality shall Contact the MNR within 72 hours of the release to provide information on the name of the Drainage Works, the location of the encounter and the location of the release site. AD 28. Activities ken in Sensitive Areas and Sensitive Periods for 28.1. Where a Activity will occur in a Sensitive Area for any bj Species during a Sensitive for that Species, the Municipality shall: (a) not u any Activities that would disturb ¡orized; and or nesting birds unless otherwise (b) undertake in accordance with any provided in writing the MNR Desig 29. Measures for Encounters Birds duri 29j. Where one or more ind undertaking of an Activity in ofa Sensitive Area) during a Period (a) immediately stop any take flight in any part of the that bird Species was capture and Activities into (c) ensure with th direct measures water levels, or cause birds to of where the individual of I' as a result of conducting the(b) 1( tg ing injured individuals is stored out of (d) imm tely ton. 30. M 30.1.one or belonging to a bird encountered while but not limited to, arng an of a Work Zone (includi Area)Period for that S , the Municipality shall: for a reasonable period of time low any uninjured indivi Species to leave the Work Zone; (b) if the not leave the Work Zone after the Activity is stopped tn acco (a) above, recommence Activities while harm results to any i birds of that Species; (c) capt and transfer any non-mobile individuals injured as a result of es into a Holding Tub; that the Holding Tub with the captured injured individuals is stored oùt of sunlight and immediately Contact the MNR to seek direction and to arrange for the transfer of any captured injured individuals; and the (d) the Municipality shall: V.AYL, March 29,2010 Page 11 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 113 of 327 (e) where there are no injured individuals, Contact the MNR via email within 72 hours of the encounter to provide information on the name of the Drainage Works, the location of the encounter and the measures taken. ADDITIONAL MITIGATION MEASURES FOR HERBACEOUS PLANTS 31. Activities Undertaken in Sensitive Areas for Herbaceous Plants 31.1. Where a proposed Activity will occur that involves physical disturbance to vegetated banks or the killing and/or removal of vegetation through chemical or mechanical means in a Sensitive Area for any herbaceous plant Species, the (a) undertake the Activity outside of the Sensitive (d) (e) (b) limit equipment eccess and operations to the minimize disturbances where any of the plant (c)locate temporary storage sites for of open soil away from where any of Species are I Works that will or materials on areas occur: I Butternut trees within the Work not use any broad spectrum nerbicid($ undertake Activities in accordance witil provided in writing by the MNR 32. Add¡t¡onal Measures 32.1. Where Butternuts Municipality (a) identify a Zone during assesseg.as a cted by an Activity, the ernut has been t canker by a person to all individuals identified under (a) above that have frees or that have not been assessed, unless otherwise the-ÌülNR Designated Representatíve; access and operations to the side of the Drainage Works that will rbance to where any of the individual Butternut trees occur, (ii) working trees, (iii) avoiding compacting and/or disturbing the soil by keeping excavation and other heavy equipment a minimum of 5 metres away from the main stem of retained individuals to avoid damaging roots and stems, (iv) placing excavated materials on areas not within 5 metres of the main stem of retained individuals, and as; and ]"lill||,,ite-specific mêasures V.AYL, March 29,2010 Page 12 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 114 of 327 (v) where branches are required to be removed to allow for safe operation of equipment, removing them using appropriate equipment, such as pruning saws, chain saws or lopping shears, in accordance with good forestry practices; and (d) work in consultation with the MNR where retainable Butternut are found and impacts cannot be avoided using the measures identified in (c) above, to: (i) develop a planting plan that considers diameter breast height (dbh) to determine planting ratio, and Measures for Other Trees33. 33.1.Where Kentucky Coffee{rees, Common Hop T Cucumber Trees, and American Chestnut ma ilËå',ål-ïl swood rree, in a Wor ay be Common'Èl&l1t""t, Eastern rrican Chestn ilfi tiv¡tn¡n tne affected by an Activity, the Municipality (a) identify and mark all individual Flowering Dogwood Trees, Cucum Work Zone during work planning site (b) avoid disturbance to all (a) above, unless otherwise authorized in writing by the , (c) conduct Activities by: (i) limiting equi will minimi (i i) (iii) avoidin$the soil by keeping excavation and other equ away from the main stem of retained damaging and stems, and on areas not within 5 metres of the main stem of I' to be removed to allow for safe operation of equipment, equipment, such as pruning saws, chain saws or ce with good forestry practices, PART D.AND REPORTING REQUIREMENTS 34. Gompliance Monitoring 34.1. The Municipality shall monitor and inspect the undertaking of all Activities to ensure they are carried out in accordance with the required mitigation measures. ln conducting such monitoring and inspecting the Municipality shall record any information collected using the Monitoring and Reporting Form. the Drainage Works that ccur, branches V.AYL, March 29.2010 Page 13 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 115 of 327 35. Reporting 35.1. The Municipality shall maintain a project log of Activities undertaken and mitigation measures taken using the Monitoring and Reporting Form. 35.2. On an annual basis, the Municipality shall submit an electronic copy of the completed form to the MNR Designated Representative prior to INSERT APPROPRIATE DATEI. 36. Review 36.1. Within six months of the expiry of this Mitigation Plan but no later than three months from the time of its expiry, the Parties shall meet to review the measures and actions taken V.AYL, March 29,2010 Page 14 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 116 of 327 PART E. PROCESS CHARTS Chart 1: Process to Determine if Prior Notification is Required Cases Where Prior Notification to Seek Site-specific Direction is Required Chart 2: lnter-Agency Cooperation for Site-specific Direction for Fish and Mussels ilillll'' 'fiil|1Ï:::,,',,,,,,"' n""'ri,'ilrhilil,u',þ' V.AYL, March 29,2010 Page 15 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 117 of 327 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 118 of 327 ls Drainage Activity proposed within a Sensitive A¡ea? ls Drainage Activity proposed within a Sensitive Area for Fish and/or Mussels? ls Drainage Activity proposed to occur during a Sensitive Period ? Are there MNR Prior Notification requirements for the Activity ? Prior Notification not required, proceed to Step 6A of this chart Notify the MNR using the lnter-Agency Forms to seek Site-specific Direction Undertake Activity in accordance with Part B: General Measures Undertake Activity in accordance with Part B: General Measures and any Part C: Taxa-specific Measures Submit Annual Report using Form Provided Flow Chart l. Process to Determine if Prior Notification is Required Step 1. Review Sensitive Area Maps YES Step 2. Determíne involvement of fish and mussels Step 3. Review Timing Chart YES Step 4. Review Taxa-specific Requirements Step 5. Notify MNR Step 68. Step 7. Report results MNR Aylmer DRAFT -Ma¡ 22,2010 !+ YES Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 119 of 327 Prior notification to the MNR under section 5 of the Mitigation Plan is required in the following cases for each Taxa Group: 1. Fish Species. Where the proposed Activity will take place in a Sensitive Area for a fish Species. 2. Mussel Species. Where the proposed Activity will take place in a Sensitive Area for a musselSpecies. 3. Turtle Species. Where the proposed Activity will: a) take place in a Sensitive Area and Sensitive Period for a turtle Species; and b) involve the removal of sediment or disturbance of banks. 4. Snake Species. a) Where the proposed Activity will i) take place in a Sensitive Area and during the Sensifive Period - Hibernation for a snake Species; and ii) involve physical infrastructure (e.g.culverts, pump houses, etc.). b) Where the proposed Activity willtake place in a Sensitive Area and during a Sensfffue Period - Staging for a snake Species. 5. Amphibian Species. Where the proposed Activity willtake place in a Sensitive Area and during the Sensitive Period for an amphibian Species. 6. Bird Species. Where the proposed Activity will take place in a Sensitive Area and during a Sensitive Period for a bird Species. 7. Herbaceous Plant Soecies. Where the proposed Activity will: a) take place in a Sensitive Area and Sensitive Period for a plant Species; and b) involve the physical disturbance to vegetated banks or the removal of vegetation through chemical or mechanical means. 8. Tree Species. Where the proposed Activity will: a) take place in a Sensitive Area for a tree Species; b) involve the removal of individuals of the tree Species; or 9. Butternut. Where the proposed Activity will involve the removal of a retainable Butternut. Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 120 of 327 Flow Chart 2. lnter-Agency Cooperation for Site-specific Direction for Fish and Mussels Under ESA 2OO7 Prior Notiflcation Required I unoer Federal FA HADD likely or full mitigation not possible; CA forwards MNR and DFO provide information ----------on projects involving.-------- SAR; share data and d¡scuss directions HADD not likely and full mitigation possible lmpacts MNR Aylmer DRAFT - Mar 22,2010 lmpacts likely to Provincially-Listed Species at Risk DFO determines whether LOA or Authorization necessary EXPLANATION of ABBREVIATIONS CA - Conservation Authority DFO - Fisheries and Oceans Canada ESA 2007 - Endangered Spec¡es Act, 2007 (Provincial) FA - Fisheries Act (Federal) HADD - Harmful Alteration, Disruption or Destruction MNR - Ministry of Natu¡al Resources SAR - Species at Risk SARA - Species at Risk Act (Federal) Municipality proposes Drainage Activity Pre-Screening indicates work would be within a Sensitive Area for Fish and/or Mussels MNR screens for impact to ESA species GA revíews for FA - HADD and conf¡rms potent¡al for SARA spec¡es DFO reviews to conf¡rm presence of SARA spec¡es GA sends Letter of Advice under FA MNR sends Site-specific Direction and m¡t¡gat¡on (Step 68 from Ghart l) DFO sends SARA-compliant FA Letter of Advice or Authorization MNR sends Letter to Proponent (Step 6A from Ghart l) DFO and/or CA provides guidance with respect to SARA and/or FA Municipality Proceeds with Drainage Activity, following guidance from all Review Agencies Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 121 of 327 PART F. SENSITIVE AREAS MAPS Sensitive Areas Map for Fish Sensitive Areas Map for Mussels Sensitive Areas Map for Turtles Sensitive Areas Map for Snakes Sensitive Areas Map for Amphibians Sensitive Areas Map for Birds Ílllt' tNlllllllr V.AYL, March 29,2010 Page 16 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 122 of 327 PART G. SEASONAL TIMING WINDOWS CHART V.AYL, March 29,2010 Page 17 of l8 S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 2 3 o f 3 2 7 Seasonal Timing Windows Ghart NOT a Sensitive Time Sensitive Time Stag¡ng refers to the time just after emergence Taxa/Gommon Name Aquatic Species F sl' Mussels Turtles Fowle/s Toad Jefferson Salamander ferrestrial Species Snakec - Hihernafin¡ Snakes - Staqinc Butle/s Gartersnake - Hibernation Butler's Gartersnake - Staoino Herbaceous Plants Birds NO Sensitive Areas ldentifìed on THEN NO Prior Notification to the MNR is in a Sensitive Area ldentified on THEN Prior Notification to the MNR is required tna Sensitive Area (e.q., a known THEN On-site consultation with the MNR is from hibernatìon in the spring and the aggregation of individuals ¡n the fall just prior to entering into hibernation sites. DRAFT: 2310312010 S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 2 4 o f 3 2 7 PART H.MONITORING AND REPORTING FORM V.AYL, March 29,2010 Page 18 of 18 Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 125 of 327 Worksheet 1: Project Location DRAFT: 29103/201 0 Buchenân Dnìn Rm@u &y v ¡ke fte v .TVCA !'Y 2 Hffi v 1t Y 2 655m ExañÞlè J.R. McKìnlev Dñin M6rcgd C@k Y È€Y .TVCA rt lffiô Y 10 11 Y 11 lðtud Y 10 11 oÔ1 v Y w Y v Y o02 w Y Y Y Y Y oo1 rt Y Y rt Y !' ooÁ w f Y Y f w oo5 w f Y Y t w 006 rt w Y rt Y w oo7 Y Y w v Y Y 008 Y Y Y w !'Y 009 f Y ?v Y v rt w v v Y w 011 w Y w w Y w 012 Y w Y rt w v 01i Y f v l'v w 01¿w w Y t Y Y ols w w Y w Y Y 016 w w w Y w Y 017 Y Y Y w Y Y 018 17 Y w v w Y w Y v v Y Y 020 Y Y w v v w ort Y Y w r'Y Y o2)Y w Y Y v Y 023 w w Y w Y Y 02¿v Y w Y Y w 025 Y Y Y Y Y w S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 2 6 o f 3 2 7 DRAFT: 29l03,i'201 0Worksheet 2: Project Actívity Y fr?I.Mfu¡É Y Y a Y æ10 ,t tt !t æ10 t 17 ls 17 t ffi70-Imryn@ !t t a nCmtu r',t Y a Y w J.R. ttck¡nl1v Mñ ffi74-hlnhÉ t Fdtu !a |l a 17 Y a v w æ1 w w rt t rt a w rt a v rt Y Y Y a t t Y t a t rt Y Y Y a w t rt t Y t l w Y Y Y rt t Y u a Y t rt Y a rt t v t Y f ffi w a t t rt t f Y Y M7 Y l'Y t rt t v rt t Y Y @a v Y w a Y t Y t Y rt Y M rt !t a Y t Y a ta Y Y Y Y Y a Y rt rt t rt v Y rt rt Y a v rt t rt a v v ?w t a Y t Y t Y t v w Y Y I Y rt rt ?t f Y Y Y Y a ?a t t a rt w w w a rt a v t Y rt Y Y !t !7 a !Y Y t ,l'rt v t Y w rt t !t rt Y Y t Y Y v a |'w Y Y a w rt 019 !t w t Y rt Y rt a Y rt 020 f Y w |l t Y t rt Y t Y Y v t Y t Y t a t w Y Y w w t t rt rt Y !t Y 023 w Y rt v t Y rt t Y Y v t Y t Y Y t t rt rt Y t DA rt Y l7 Y v t w v rt Y Y S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 2 7 o f 3 2 7 Worksheet 3: Part B - Review Documentat¡on DRAFT:29/0U010 S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 2 8 o f 3 2 7 Worksheet 4: Part B - General Measures oRAFI æ/@æ10 S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 2 9 o f 3 2 7 Worksheet 5: Part G - Taxa-specific Measures DRAFT:29/032010 Dresden SMla DÊin Y6 v Y6 t J.R. McKnlav Drein NO t t oo1 t oo2 t 003 t t oo4 t 005 t oo6 f t o07 t t 008 I oo9 t 010 t t 01.l Y rt 012 w Y 013 rt 014 f Y 015 rt 016 |'t 017 !t 018 !Y o19 I o20 I w 021 I ! 022 t ! 023 I a 024 !t o25 a I S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 3 0 o f 3 2 7 Refe re n c ed D oc u menfs.' (a) Ref 1: Reference Guide for DFO Map Data (For Fish and Mussels) (b) Ref 2: lnter-Agency Notification Forms (currently DRAFT - being reviewed by DART and DAWG) (c) Ref 3: DFO Drain Primer (d) Ref 4: DFO Operational Statements (# of #)i. Timing Windows (for Fish) ¡¡. Beaver Dam Removal; ii¡. Bridge Maintenance; iv. Culvert Maintenance; v. lsolated Pond Construction; vi. Maintenance of Riparian Vegetation in Existing Right of Ways; and vii. Temporary Stream Crossing; (e) Ref 5: DFO Class Authorization Additional lnformation - will be provided: o Add l: Notification/Contact Schedule. Add 2: Websites: (SARO List, ROM, NHIC...)¡ Add 3: Species Factsheets. Other helpful information...? Staff Report DR2010-007 regarding Endangered Species Act. File: L11 Page 131 of 327 DRAFT: 2910312010 MNR NOTIF|CAT|ON ' CONTACT SCHEDULE Prior Notification - Contact Methods: E ma i I Add ress ( O ne-Wi n d ow Contac t - P referred Opti o nl: ESAScreeninq Req uest@AvlmerDistrict. ontario. ca Mailing Address: Ministry of Natural Resources, Aylmer District Attention: SAR Program 615 John St. N. Aylmer, ON, NsH 2S8 Fax Number: FAX #: 519-773-9014 Attention: SAR Program Emergencv Contact O nlv: Name Position Phone Number Cell Phone Email address Ron Gould SAR Bioloqist 519-7734735 519-200-3230 ron.qould (@ontario. ca Melodv Cairns SAR Biolooist 519-773-4736 226-220-9074 me lodv. ca i rn s(@o nta rio. ca Kate Maclntvre SAR Biolooist 519-773-4745 kate. macintvre@ontario. ca S t a f f R e p o r t D R 2 0 1 0 - 0 0 7 r e g a r d i n g E n d a n g e r e d S p e c i e s A c t . F i l e : L 1 1 P a g e 1 3 2 o f 3 2 7 Municipality of Bayham Building Permits For The Month of March 2010 D¡te:Apr-02-2010 File: PlO No.Date Roll #Permit Holder Property Description Building Tvpe Value Permit Fee Septic /Sewer Fee 9 5-Mar ¿-001 -01208 Rastel. Helmut 19 Elizabeth Steet construct raised balcony deck 96sq ft to house 2.500 75.0( l0 5-Mar )-005-03400 DeSutter Homes Inc 54965 Eden Line one storey house w/att garaee 2770sq ft 271.316 1419.0(350.0( l1 9-Ma¡)-005-04000 Stoll. Ha¡old I I 168 Sorinserhill Road install class IV septic system for ess sradins statn 6.000 350.0( 12 l2-Mar t-00r-14400 Martin, Robert 16 Oak Steet construct roofover existing deck 448sq fr 1,00(281.0( 13 l2-Mar )-005-04000 Stoll, Harold I168 Sprineerhill Road interior renovations to basernent 70sq ft 3.00(321.0( t4 l2-Mar ¿-001-47101 Spicer. Marv 55429 Nova Scotia Line nstall interior finishes to house addition 20.00(235.0( 15 l5-Mar )-005-1 13il Vanderleeuw. Willem 54152 Best Line nstall interior finishes to basernent 600so ft 3.00(351.0( 16 l8-Mar )-004-l 1500 Lane, Donald 57412 Heritaee Line :onstruct pole barn l200sq ft 10,00(351.0( l7 l8-Mar l-007-05730 Bilodeau. Rick 8865 Culloden Road ronstruct patio deck at rear ofhouse 325sq ft 3.50C 75.0( 18 19-Mar l-005-05600 Boese. Martin 11281 CullodenRoad aise roofofexistins house 748so ft 3.00(I19.0( 19 l9-Ma¡)-002-16600 Casier. Wavne 56395 Calton Line lonstruct loadins dock to back ofbam 240so ft 2.80(75.0( 20 23-Mar +-001-19500 Dvck. Peter ]5 Union Street )onsfuct Datio deck to back ofhouse 264so ft 2.00(75.0( 2t 25-Mar )04-l0400split Wasler Homes 56846 Heritase Line ronstruct one storey house w/att garase I 848soft I 20-00(995.0(175.0( 22 26-Mar t-004-l 8700 Froese, John )259 West Sfeet rne storey house w/att garage 222lsq ft 140.00(1486.0( 23 3O-Mar l-004-16000 Kalmbach. Vy'alter 55736 Main Sheæt ùuild roofofexistine detached sarase 360so ft 2,50(95.0( 24 3l-Mar )-002-19000 Emerson Entemrises Ltd 57238 Lisht Line rebuild fire damaged smoke barn 2040sq ft 40.00(75.0( March-l0 630.616 6.028.00 875.0r 2OlOYEARTO D,A.TE 1.069.616 10.184.00 112s.0( M¡rch-09 829-201 6.150.00 1575.0( 2OO9 YEARTO DATE 877-201 7.605.00 1575.0( sM4/9/20r0 excel\monthly\buildper Prepared by: Reviewed by: B u i l d i n g P e r m i t r e p o r t f o r t h e m o n t h e n d i n g M a r c h 3 1 , 2 0 1 0 . F i l e : P 1 0 P a g e 1 3 3 o f 3 2 7 Page 134 of 327 ?Pw ntarioMinistry of Commun¡ty Safety and Correctional Services Office of the Fire Marshal 2284 Nursery Road Midhurst ON LOL 1X0Tel: (705) 725-7258Fax: (705)725-7259 March 30,2010 Mayor Lynn Acre Municipality of Bayham 9344 Plank Road, Box 160 Straffordville, ON NOJ 1Y0 Dear Mayor Acre: Re: Master Fire Plan Ministère de la Sécurité communautaire et des Services correctionnels Bureau du commissaire des incendies 2284, chemin Nursery Midhurst ON LOL 1X0Tél: (705)725-7258 Téléc: (705) 725-7259 File Reference/Référence: OFM-M- 68717 (Elgin) Bayham n'lUhl! tlPilLITY ût ßåYHAfYl I have taken the opportunity to review the Master Fire Plan for the Municipality of Bayham as posted on the Municipal website and would like to comment on Section 6 Fire Prevention. Clause 2(1)(a) of the Fire Protection and Prevention Act, 1997 (FPPA) states that - Every municipatity shatt estabtish a program in the municipality which must include puøiic education with respect to fire safety and certain components of fire prevention. The Office of the Fire Marshal (OFM) has determined the minimum criteria that must be provided by a municipality in order to be determined to be in compliance with the FPPA: . a smoke alarm program with home escape planning o a simplified risk assessment o distribution of fire safety education materials and delivery of public education programs . perform inspecticns upon request or complaint from the public, ln addition to conducting inspections upon request or complaint, the OFM recommends that a routine fire safetyinspection program be implemented for high risk occupancies including ret¡rement and nursing homes, group homes, hospitals, schools, multi unit residential dwellings, and assembly occupancies. An lnspection Program involves inspecting selected properties and taking subsequent action(s) to achievê an acceptable level of fire safety. ln the community, a program of this type has the potential to: . reduce fire occurrence; Rev: January 2008 FFPS 01 02 Correspondence dated March 31, 2010 from Ministry of Community Safety and Correctional Services regarding "Master Page 135 of 327 Name Municipality of Bayham Date March 30, 2010 Page 2 . improve containment thereby minimizing the impact of a fire; . provide adequate detection of a fire and warning to occupants; o providê an adequate means of egress to allow occupants to evacuate without injury; o provide and maintain suppression features to limit the damage caused by fire; . provide adequate fire safety planning; and . reduce injury, the loss of life and damage to property. The writer of the Master Fire Plan suggests a "Self lnspection" program as an Alternative Fire Pre'¡ention Program. The concept is taken from the Fire Prevention Effectiveness Model as detailed ¡n tne Comprehensive Fire Safety Effectiveness Model (available on the Office of the Fire Marshal website at wwlv-efln g-ov.on.ca The Self-Compliance lnspections program is designed to help owners conduct an inspection of ti'reir properties to assess for compliance and fulfill their responsibilities for fire safety. This program consists of two parts. The first, a complete and comprehensive fire safety inspection of the property to ensure that fire safety planning has been addressed foi tne property and that the property is in compliance with the Ontario Fire Code. The second, moniiors the owner's efforts to maintain the required level of fire safety by reviewing information regularly provided by the property owner. This can be done in conjunction with a modified routine inspection program. The only way that a self compliance program is of value is for the property to be inspected and in compliance, before a self inspection program is undertaken. Additionally, this type of program should be limited to basic inspections of mercantile and business and personal services occupancies and should not include the aforementioned high risk occupancies. I would be pleased to discuss this further with you, and am available at 519-676-9098. Adviser Southwest Region Fire Protection Services Team Office of the Fire Marshal Cc: Administrator Kyle Kruger Fire Chief Gord Roesch Nelly Gree Correspondence dated March 31, 2010 from Ministry of Community Safety and Correctional Services regarding "Master Page 136 of 327 Peter Corfield & Associates PCA Phone 905 988 3473 3806 Sinnicks Avenue Email pcorfield@cogeco.ca Niagara Falls, ON L2J 2G7 Web www.petecorfield.ca MASTER FIRE PLAN Municipality of Bayham Fire Department Present Operational Status & Future Direction MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates Copy of Master Fire Plan report. P16 Page 137 of 327 Copy of Master Fire Plan report. P16 Page 138 of 327 ......... EXECUTIVE SUMMARY EXECUTIVE SUMMARY The Master Fire Plan process has involved several meetings and interviews with Bayham Council members, the Master Fire Plan Steering Committee, former Fire Chiefs (2), present Fire Chief, Senior Staff, Station Chiefs, Station Officers, and firefighters from both Straffordville and Port Burwell Fire Stations. We were conducted on two extensive tours of the Municipality by former Chief Groeneveld, and visited both fire stations. We walked some of the stone peer that juts out into Lake Erie and saw first hand the many wind power generators dotting the landscape. Our impressions are of a Municipality that is fully supportive of their firefighters and recognize the value of their volunteer system. This is a reasonably large, mostly rural community, with farming forming most of the foundation. The Villages of Port Burwell, Vienna, and Straffordville offer a nice relaxed atmosphere to live and enjoy. During the period that we were involved in this process, the Fire Chief had moved on to take up a position with a neighboring Municipality. Overall, from our perspective, there have been three distinct segments to the review of this fire service – the first segment was with the previous Fire Chief, the second without any Fire Chief and this last phase with a new Fire Chief and his perspective on various matters. The summary of which is this presented us with the need to rethink some of our thoughts and recommendations. The reason for the “rethink” is due to the changing dynamics we encountered during this process. When the incumbent Fire Chief is there to implement any recommendations made which will affect the firefighters and operations, there isn’t as much potential problem in dealing with these adjustments. However, with a new person taking over the responsibilities, this could be enough change for everyone’s sake for the short term at least. Every new Fire Chief will bring his/her own perspective and influences to bear on a fire service and the result will be change. We found, and were told often, that the most compelling issues were water rescue and the Specialty Team concept. There were other matters needing address such as the Port Burwell Fire Station, Fire Underwriter’s Survey and some other minor issues. It was interesting how each station’s personnel viewed these issues. The water rescue issue was front and center with Port Burwell, which is understandable. After all, they are the ones affected the most. Providing a service is always easier than ending one. There will always be the “what if?” question. Council, at the recommendation of the previous Fire Chief, made the decision to stop providing a boat-based water rescue service in Port Burwell. The Fire Chief at that time provided a full report based on many factors including “service demand” and potential liability/regulations issues. There will always be the potential for something to happen. The important factor, from our standpoint was that the Municipality confronted the matter and decided. This has not sat well with some firefighters and others. Their position is, and has been, that this service capability is needed at almost any cost. In our opinion, this is a wrong headed position to take. The taxpayers must know that a government cannot provide for every contingency imaginable. There must be balance in decision making. If there is a noticeable service demand and the taxpayers are willing to ante up to pay for it then the service can be provided. Our recommendation may be seen as incongruous with our personal experience because I was Fire Chief with a municipality that provided water rescue service. That service was clearly substantiated by the overwhelming number of calls for help from boaters and swimmers annually. The few times over the past 10 years or so that Port Burwell Station has been called upon pale in comparison. This being said, Bayham is MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateA Copy of Master Fire Plan report. P16 Page 139 of 327 ......... EXECUTIVE SUMMARY still providing water rescue capability. At the time, our recommendation was that it be shore based only with no water entry for the safety of the firefighters. However, times have changed with a new Fire Chief at the helm who has considerable background in water rescue. After some lengthy discussions with him and the understanding that providing limited water entry rescue will not entail an undue amount of training nor considerable increase in the budget, it is our position this “new” direction will be “good” for the community and we can support this. Our recommendation regarding “Specialty Teams” flows directly to an emergency service being able to respond and effectively deal with an emergency for which a municipality has stated they will provide service for. The present system of having small groups of trained firefighters for handling certain emergencies does not go far enough for the actual provision of these services. The Fire Department could easily find itself in a bind if not enough trained personnel are available at the emergency scene. There are other issues as well impacting upon this present service structure; we feel the specialty team configuration should be discontinued and replaced with a department wide capability. To arrive at our conclusions and recommendations required us to spend considerable time in Bayham, meet with several Municipal leaders and firefighters, and review a large number of Bayham documents and industry standards. It has been a very informative journey with a number of twists and turns. The following is a summary of our recommendations contained in this report. RECOMMENDATION: Port Burwell Fire Station With acknowledgement of the ongoing work being undertaken by the committee established to seek a replacement facility for this aging facility, it is our recommendation that the new Fire Chief be directed to bring this matter to Council for action as soon as possible. RECOMMENDATION: FIRE APPARATUS That Council set out a policy for the purchase, maintenance and retirement of fire apparatus in concert with accepted industry standards such as: NFPA 1500, 1911, 1915, Section 21 Guidance Notes, and the Fire Underwriter’s Survey. RECOMMENDATION: FIREFIGHTER RECRUITMENT – RETAINMENT That Council direct staff to bring forward a comprehensive program for the recruitment and retainment of firefighters. Presently, there does not appear to be any pressing problems. However, the changing economic climate and demographics make the future uncertain. It is better to be prepared. It is further recommended that the present wording directing the new recruit to report to their “fire department” be changed to “fire station”. This underscores that it is the Bayham Fire Department with Fire Stations in Straffordville and Port Burwell. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateB Copy of Master Fire Plan report. P16 Page 140 of 327 ......... EXECUTIVE SUMMARY RECOMMENDATION: OFFICER QUALIFICATIONS That the Fire Chief bring forward a proposal for Council’s consideration requiring perspective Fire Officers be trained and qualified in Incident Command and undertake leadership training. RECOMMENDATION: SPECIALTY TEAMS It is recommended that the concept of specialty teams be discontinued. There are present difficulties with this practice, and it could create a negative outcome at an emergency scene if no or inadequate numbers of trained personnel are on-hand to deal with the particular emergency. RECOMMENDATION: WATER RESCUE The former Fire Chief presented Council with detailed information on the cost and associated issues for not providing a boat-based water rescue capability. Council was well advised. The future may present unforeseen issues whereby Council will have to be further advised. However, at this time, it appears to us that Council made the right decision. As stated earlier, we do support the new Fire Chief’s position of increasing the shore based water rescue with a limited water entry capability in keeping with the newest standards. RECOMMENDATION: SUGGESTED OPERATING PROCEDURES The new Fire Chief be directed to continue producing SOGs with a focus on emergency operations. They should be arranged to reflect administrative issues as well as operational ones. The Fire Chief is advised to include the disclaimer provided herein or a similar statement as advised by legal counsel. RECOMMENDATION: TANKER SHUTTLE CERTIFICATION We have seen the Municipality’s commitment to providing quality fire apparatus and support equipment. The addition of the new Pumper/Rescue with increased water hauling capacity is an excellent case in point. There are presently some uncertainties surrounding the Tanker Shuttle Certification process, and the potential savings to home owners and businesses that cloud this issue. The new Fire Chief should be directed to bring forward a report to Council updating the information previously presented. RECOMMENDATION: COUNCIL OVERSIGHT As the governing board, the Council has the responsibility to see that its citizens are protected, and their tax dollars well spent. We are not suggesting it is otherwise. We are saying however there are certain “drivers” in the fire service which when left to themselves result in higher and higher costs for service. Incumbent in this are medical calls. Our personal experience suggests that medical calls such as “difficulty breathing,” with no other accompanying symptoms, are rarely life threatening, and are a leading reason for escalating medical calls. The Council should be given the facts, and if indicated, direct staff to make the appropriate changes. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateC Copy of Master Fire Plan report. P16 Page 141 of 327 ......... EXECUTIVE SUMMARY RECOMMENDATION: FIRE PREVENTION SELF INSPECTION PROGRAM It has been noted previously by the OFM that the Municipality should have a program of routine inspections. There is a cost to this that might be preventing such a move. A new Fire Chief and different duties might be sufficient to provide this worthwhile service. However, there is a very cost affordable way to achieve some of the same results, as would a physical inspection by a fire inspector. Self inspection is an option the Fire Department should investigate and institute. *NOTE: unless it is otherwise stated, all opinions, findings, and recommendations are solely those of Peter Corfield & Associates. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateD Copy of Master Fire Plan report. P16 Page 142 of 327 ......... ACKNOWLEDGEMENTS ACKNOWLEDGEMENTS Peter Corfield and Associates would like to thank the Municipality of Bayham’s Mayor Lynn Acre, and Members of Council for their continued support of the Bayham Fire Department, and the courtesy they showed to us. We also thank Administrator Kyle Kruger for his assistance, patience, and understanding throughout this process. We’re sure it was not easy for him when the Fire Chief vacancy happened mid-stream of this process. Mr. Kruger was always available to answer questions, and provide input and opinion. We thank the former Treasurer Suzanna Dieleman Mantel for providing us with the financial information and insights. Ms. Leann Walsh was invaluable for providing us with several pieces of information at some busy times for her. Former Fire Chief Paul Groeneveld was very accommodating and informative, and never tiring of our endless questions and requests for information. We also wish him good luck with his new career path. He has been progressive during his time with Bayham, and appears well respected by his peers and firefighters. If he does for Malahide what he has done for Bayham, that community will be well served. We also thank the new Fire Chief, Gordon Roesch for his inputs and suggestions. We particularly appreciate the manner by which he presented himself and his position regarding water rescue. His expertise in this area and open mindedness should have positive results for the Bayham Fire Service. The citizens of Bayham should be proud and continue supporting their volunteer firefighters. These individuals do a fine job for their community and form the basis of making Bayham an excellent place to live. The Station Chiefs and Officers have shown themselves to be dedicated leaders of their community and Fire Department. We have found our experiences throughout this process to be refreshingly rewarding. This community can be an example for other communities on how to provide fire emergency services both affordably and effectively. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associate1 Copy of Master Fire Plan report. P16 Page 143 of 327 Copy of Master Fire Plan report. P16 Page 144 of 327 ......... TABLE OF CONTENTS Table of Contents EXECUTIVE SUMMARY ............................................................................................................................................... A RECOMMENDATION: Port Burwell Fire Station ....................................................................................................... B RECOMMENDATION: FIRE APPARATUS .............................................................................................................. B RECOMMENDATION: FIREFIGHTER RECRUITMENT – RETAINMENT ................................................................. B RECOMMENDATION: OFFICER QUALIFICATIONS ............................................................................................... C RECOMMENDATION: SPECIALTY TEAMS ............................................................................................................ C RECOMMENDATION: WATER RESCUE ................................................................................................................ C RECOMMENDATION: SUGGESTED OPERATING PROCEDURES ....................................................................... C RECOMMENDATION: TANKER SHUTTLE CERTIFICATION .................................................................................. C RECOMMENDATION: COUNCIL OVERSIGHT ....................................................................................................... C RECOMMENDATION: FIRE PREVENTION SELF INSPECTION PROGRAM .......................................................... D ACKNOWLEDGEMENTS .............................................................................................................................................. 1 Table of Contents ............................................................................................................................................................ i Master Fire Plan ........................................................................................................................................................... 1 The Municipality of Bayham ............................................................................................................................................ 2 Study Objectives ...................................................................................................................................................... 3 Scope and Method of Study ..................................................................................................................................... 3 Bayham’s Summary of Expected Outcomes ............................................................................................................. 4 Municipal Fire Protection System .................................................................................................................................... 1 EMERGENCY CALL EXPERIENCE IN BAYHAM .......................................................................................................... 2 Historical Trends – Total Emergency Calls ................................................................................................................ 2 Historical Trends – Medical Calls .............................................................................................................................. 3 Historical Trends – Fire Calls .................................................................................................................................... 4 Historical Trends – Motor Vehicle Collisions .............................................................................................................. 5 Historical Trends Summarized .................................................................................................................................. 5 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateI Copy of Master Fire Plan report. P16 Page 145 of 327 ......... TABLE OF CONTENTS Comparisons with Other Municipalities ...................................................................................................................... 6 Conclusion .............................................................................................................................................................. 7 Risk Assessment Method ............................................................................................................................................... 2 Demographic Indicators ................................................................................................................................................. 3 Residential Risks ..................................................................................................................................................... 3 Commercial Industrial Risks ..................................................................................................................................... 3 Farming ................................................................................................................................................................... 4 Transportation Risks ................................................................................................................................................ 5 Wind Turbines ......................................................................................................................................................... 5 Conclusions ............................................................................................................................................................. 6 1.Impact of Fire ........................................................................................................................................................ 6 2. Fire Prevention Program Effectiveness .................................................................................................................. 6 MISSION AND OBJECTIVES ........................................................................................................................................ 2 LEGAL BASIS AND RESPONSIBILITIES ....................................................................................................................... 2 FIRE PROTECTION AGREEMENTS ....................................................................................................................... 3 Automatic Aid .......................................................................................................................................................... 4 Mutual Aid Agreements ............................................................................................................................................ 4 FIRE DEPARTMENT MANAGEMENT ..................................................................................................................... 5 Lines of Communication ........................................................................................................................................... 6 TRAINING AND QUALIFICATIONS ......................................................................................................................... 6 Recruits ................................................................................................................................................................... 6 OFFICER QUALIFICATIONS ................................................................................................................................... 7 RECRUITMENT AND RETENTION ......................................................................................................................... 8 RECRUITMENT ...................................................................................................................................................... 8 RECRUITMENT SUMMARY .................................................................................................................................. 11 RETENTION ......................................................................................................................................................... 11 WATER SUPPLY .................................................................................................................................................. 11 COMMUNICATIONS SYSTEM .............................................................................................................................. 12 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateII Copy of Master Fire Plan report. P16 Page 146 of 327 ......... TABLE OF CONTENTS EQUIPMENT MAINTENANCE ............................................................................................................................... 12 The following National Fire Protection Associations (NFPA) standards along with Ontario Fire Service Advisory Committee Guidance Notes relating to fire apparatus should be referenced for ensuring proper vehicle maintenance and replacement/retirement: ...............................................................................................................................................12 CONCLUSION ..................................................................................................................................................... 13 FINANCIAL CONSIDERATIONS ................................................................................................................................... 1 EXISTING CONDITIONS ......................................................................................................................................... 1 OPERATING BUDGET ............................................................................................................................................ 2 RESERVES ............................................................................................................................................................ 4 CAPITAL BUDGET .................................................................................................................................................. 5 ORGANIZATION STRUCTURE AND STAFFING ..................................................................................................... 5 CONCLUSIONS ...................................................................................................................................................... 5 FIRE PREVENTION AND FIRE SAFETY EDUCATION .................................................................................................. 1 SCOPE ................................................................................................................................................................... 1 FIRE PREVENTION INSPECTIONS ........................................................................................................................ 2 MEDICAL EMERGENCIES ............................................................................................................................................ 1 HAZARDOUS MATERIALS INCIDENTS ........................................................................................................................ 2 TECHNICAL RESCUE SERVICES ................................................................................................................................ 2 SPECIALTY TEAMS ................................................................................................................................................ 3 RECOMMENDATION .............................................................................................................................................. 3 WATER/ICE RESCUE ................................................................................................................................................... 3 RECOMMENDATION .............................................................................................................................................. 5 CONCLUSION ........................................................................................................................................................ 5 FIRE APPARATUS ........................................................................................................................................................ 1 MAJOR EQUIPMENT .............................................................................................................................................. 2 PORT BURWELL .................................................................................................................................................... 2 STRAFFORDVILLE ................................................................................................................................................. 2 RECOMMENDATION .............................................................................................................................................. 3 FIRE STATIONS ............................................................................................................................................................ 3 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateIII Copy of Master Fire Plan report. P16 Page 147 of 327 ......... TABLE OF CONTENTS STRAFFORDVILLE FIRE STATION ........................................................................................................................ 3 PORT BURWELL FIRE STATION ............................................................................................................................ 4 FIRE STATIONS – CONCLUSION ........................................................................................................................... 6 OPERATIONS ............................................................................................................................................................... 7 NON-EMERGENCY OPERATIONS ......................................................................................................................... 7 EMERGENCY OPERATIONS ................................................................................................................................. 8 FIRE UNDERWRITER’S SURVEY (FUS) ............................................................................................................... 10 OVERVIEW ................................................................................................................................................................... 1 RECOMMENDATION: Port Burwell Fire Station ........................................................................................................ 1 Timeline: 6 months. .................................................................................................................................................. 2 RECOMMENDATION: FIRE APPARATUS .............................................................................................................. 2 Timeline: one year ................................................................................................................................................... 2 RECOMMENDATION: FIREFIGHTER RECRUITMENT – RETAINMENT ................................................................. 2 Timeline: 2 Years ..................................................................................................................................................... 2 RECOMMENDATION: OFFICER QUALIFICATIONS ............................................................................................... 2 Timeline: 6 months ................................................................................................................................................... 2 RECOMMENDATION: SPECIALTY TEAMS ............................................................................................................ 2 Timeline: 6 months – time for the new Fire Chief to review the present situation and present a report to Council regarding changes and scheduling. .......................................................................................................................... 3 RECOMMENDATION: WATER RESCUE ................................................................................................................ 3 Timeline: 0 months ................................................................................................................................................... 3 RECOMMENDATION: SUGGESTED OPERATING PROCEDURES ........................................................................ 3 Timeline: 2 months ................................................................................................................................................... 3 RECOMMENDATION: TANKER SHUTTLE CERTIFICATION .................................................................................. 3 Timeline: When new information is available – whichever comes first. ........................................................................ 3 RECOMMENDATION: COUNCIL OVERSIGHT ....................................................................................................... 3 Timeline: ongoing. .................................................................................................................................................... 4 RECOMMENDATION: FIRE PREVENTION SELF INSPECTION PROGRAM ........................................................... 4 Timeline: bring back a report to Council by March 2011 ............................................................................................. 4 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateIV Copy of Master Fire Plan report. P16 Page 148 of 327 ......... TABLE OF CONTENTS APPENDIX A .................................................................................................................................................................. i Rural Water Sources ................................................................................................................................................. i APPENDIX B ................................................................................................................................................................. ii Map 1 – Automatic Aid Coverage Area ...................................................................................................................... ii Map 2 – Port Burwell – Hydrant Locations ................................................................................................................. iii Map 3 – Vienna – Hydrant Locations ........................................................................................................................ iv Map 4 – Port Burwell to Straffordville ......................................................................................................................... v Map 5 – Possible Fire Station Sites .......................................................................................................................... vi APPENDIX C ................................................................................................................................................................. 1 Sample Station Design ............................................................................................................................................. 1 APPENDIX C ................................................................................................................................................................. 1 Bayham Fire Department Organization Chart ............................................................................................................ 1 CAPTAINS (3) ......................................................................................................................................................... 1 CAPTAINS (3) ......................................................................................................................................................... 1 Training Officer (1) ................................................................................................................................................... 1 Occupational Health & Safety Representative (1) ...................................................................................................... 1 Fire Prevention Officer (1) ........................................................................................................................................ 1 Firefighters (11) ....................................................................................................................................................... 1 Auxiliary Members (<= 5) ......................................................................................................................................... 1 Training Officer (1) ................................................................................................................................................... 1 Occupational Health & Safety Representative (1) ...................................................................................................... 1 Auxiliary Members (<=5) .......................................................................................................................................... 1 BIBLIOGRAPHY ............................................................................................................................................................. I Various Standards and Agreements .......................................................................................................................... I The Following Staff Reports to Council ....................................................................................................................... I Various SOGs ......................................................................................................................................................... II Municipal By-laws .................................................................................................................................................... II MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & AssociateV Copy of Master Fire Plan report. P16 Page 149 of 327 Copy of Master Fire Plan report. P16 Page 150 of 327 Section 1 – Introduction Section1 INTRODUCTION Master Fire Plan An Opportunity to Assess, Evaluate, Educate, Restructure, Improve Master fire planning is fundamental in beginning to managing a community's fire protection services. Developing and implementing a well thought out plan will provide a basis for understanding present and future fire risks to the community, and a system for effective and efficient use of resources to control fire losses and fire protection costs. Master fire plans should be considered a “blueprint” for local fire protection that addresses all local needs and circumstances within the context of the costs that the community can afford. Bayham has undertaken this process as part of their council’s commitment to “…ensure long-term prosperity and success for our municipality.” To better understand the fundamentals of the Master Fire Plan process it is essential to understand the make-up of the fire service in Ontario and the role the province plays through legislation, and the Office of the Fire Marshal (OFM). The following information provides some background and insight. The fire service in Ontario is regulated by the Fire Protection and Prevention Act. Under the Act, it is mandatory for municipalities to establish a program that includes public education, with respect to fire safety, and certain components of fire prevention. In Ontario, there are a total of 473 fire departments of which 31 are staffed with fulltime personnel, 166 are considered “composite” (have both fulltime staff as well as volunteer), and the largest number (276) are staffed with volunteers. The total number of firefighters in the Province is 30,312. Volunteers make up the majority of this number with 19,159. Fulltime firefighters number 10,933. The balance is considered “part-time” firefighters. (All figures courtesy of the Ontario Fire Marshal’s Office). The Office of the Fire Marshal (OFM) is a branch of the Community Safety division of the Ministry of Community Safety and Correctional Services. The role of the OFM is to minimize the loss of life and property from fire in Ontario by providing: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 151 of 327 Section 1 – Introduction •support to municipalities and fire departments across Ontario for meeting the needs of their communities, including public education, fire prevention, firefighting, fire protection, training, and fire investigation, •leadership within the Ontario Government by advising on standards and legislation relating to fire prevention and protection, and •recommendations for the provision of adequate levels of fire safety for buildings and premises within Ontario. It is responsible for administering: •The Fire Protection and Prevention Act. The Act promotes fire prevention and public safety in Ontario. It enables municipalities to provide all residents of Ontario with the best level of protection from fire possible, and in the most efficient manner. •The Ontario Fire Code. The Ontario Fire Code is a regulation made under the Fire Protection and Prevention Act, which contains comprehensive fire safety requirements applicable to all buildings and premises in the province. Municipal fire services operate independently from the OFM and are funded from local tax dollars. The OFM website states the following responsibilities for municipalities under the FPPA are defined as: “The act also states that municipalities are responsible for arranging other fire protection services, as determined necessary by the municipality's needs and circumstances. To deliver fire protection services, the municipality can appoint a Community Fire Team/Officer, or establish a fire department. Fire departments can be made up of volunteer or paid full-time firefighters, or a combination of both. Some municipalities jointly manage their fire department.” The Municipality of Bayham The Municipality of Bayham covers approximately 245 square kilometers, and has a resident population of 6727 people. The population has increased by approximately 5.5% since the 2001 census. This compares with a 6.6% provincial increase over the same time period (Statistics Canada – 2006 census). Bayham was formed in 1998 through the amalgamation of three former municipalities: the Village of Straffordville, Village of Vienna and Village of Port Burwell. According to the Municipalities’ Official Plan (OP), the population is expected to increase to approximately 7,406 in 2010. The OP further states: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 152 of 327 Section 1 – Introduction “…the predominant use of land in the Municipality will be rural in nature, with an emphasis on agricultural activities.” The “Request for Proposal” sent out by the Municipality further states: “Lake Erie is situated on the municipality's most southerly border including approximately 19 kms of shoreline, with the Community of Port Burwell located on the most westerly side. On the weekends and during the summer months, tourists flock to the area to enjoy 2 km of sandy beaches with great swimming and boating opportunities.” The Bayham Fire Department is considered a composite fire department, and operates from two fire stations. One is located in the former Village of Straffordville, and the other is located in Port Burwell. The Fire Department serves this whole area with “first response” responsibilities save for the northern portion, which abuts the neighboring Township of South West Oxford. This area of Bayham receives its first response fire protection via an “Automatic Aid Agreement” it has with the Township of South West Oxford. Straffordville still responds and takes over upon its arrival at the scene. Study Objectives The study of Bayham’s fire service is focused on what more can or should be done to position it to best serve the citizens over the new decade or two. The key element in any study is financing. “What is desired” is always tempered by “What is financially doable”. Every council has the balancing act of making sure all services they provide are funded properly and carried out according to mandates. The three main focus areas (aka study objectives) of the fire service for this project are: •Emergency preparedness and response (fire and emergency protection issues); •Fire prevention and code enforcement; •Administration and overall management (sub to this are issues such as budgeting, recruitment and retention of volunteers, relations with council and municipal administration, succession planning, etc.) Scope and Method of Study This fire review has been undertaken with a goal of determining the present operational and administrative issues, which have made this fire service what it is and what it should and could be. Several meetings and discussions have taken place with various town staff, council representatives and fire officials toward the goal of obtaining a multi-faceted viewpoint and perspective from fire and non-fire people. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 153 of 327 Section 1 – Introduction Several documents (listed) were provided by the Municipality along with information from the Office of the Fire Marshal (OFM) and other sources such as the National Fire Protection Agency (NFPA). Contact with other fire services has also been undertaken with a goal of providing a perspective of how the Bayham piece fits with the overall provincial fire puzzle. We also visited and toured each fire station and met with all available fire fighters and officers. We were shown each major piece of fire apparatus and major equipment. A total of two days were spent travelling throughout the Municipality to gather first hand knowledge of the various areas of risk and development clusters. As a result of the various meetings held with Council Members, Municipal Staff, firefighters and fire officers, we have ascertained the following are four specific issues to be addressed in this report: •The issue of boat rescue (water based as opposed to shore based with limited water entry) •New building for the Port Burwell area (to replace the present building) •Specialty teams (water/ice rescue, high angle rope rescue, and vehicle extrication) •The “Automatic Aid Agreement” with the Township of South Oxford As we proceed through this report, we will address each of these issues accompanied with our opinion regarding each. Bayham’s Summary of Expected Outcomes The Master Fire Plan Review process should include a number of issues such as the following (but not limited to): 1.inventories 2.equipment needs 3.building/space requirements 4.staffing needs 5.administrative needs 6.budget processes (operating and capital) 7.long range planning 8.staff policies 9.staff structure and duties 10.Council/Fire Department relationship 11.communications with Council 12.authorizing by-laws MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 154 of 327 Section 1 – Introduction 13.reporting structure and requirements 14.governance structure 15.public education 16.fire prevention 17.emergency management 18.building code and fire code review 19.mutual aid and/or partnerships and/or automatic aid agreements 20.workload and response records 21.volunteer management 22.comment on the Fire Underwriters Survey and how what we do might effect our scoring on that survey. 23.Firefighter training in relation to established services and time allocation for training activities 24.Efficient and effective use of resources, and effectiveness to provide services uniformly across the municipality 25.Fire services hazard/risk assessment and gap analysis between hazards/risk and current level of fire & rescue services provided by municipality Administration /Council 1.workload and response records 2.staffing needs 3.staff policies 4.staff structure and duties 5.administrative needs 6.reporting structure and requirements 7.volunteer management 8.communications with Council 9.Council/Fire Department relationship 10.governance structure 11.authorizing by-laws 12.long range planning 13.building/space requirements. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 5 Copy of Master Fire Plan report. P16 Page 155 of 327 Section 1 – Introduction Equipment Issues 1.inventories 2.equipment I apparatus needs Emergency Matters 1.emergency management 2.mutual aid and/or partnerships (eg. automatic aid agreements) Finance 1. budget processes (operating and capital) Fire Prevention 1.public education 2.fire prevention (eg. inspections) 3.building code and fire code review. 4.simplified risk assessment MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 6 Copy of Master Fire Plan report. P16 Page 156 of 327 Section 2 – Fire Protection Challenge Section2 FIRE PROTECTION CHALLENGE Municipal Fire Protection System The municipal fire protection system employed in the Municipality of Bayham is consistent with other municipalities throughout the province and the country. This system employs a number of disciplines to meet its obligation to provide protection to the public from fire and other emergencies. These various disciplines include suppression and rescue capabilities, fire prevention and public fire safety education, along with a number of support functions such as training, communications, etc. The Office of the Fire Marshal for Ontario (OFM) sets many key requirements for the standard of operation for every fire service in the province. This is accomplished in various ways, such as legislation (i.e., The Fire Protection and Prevention Act aka FPPA), guidance notes, advisory personnel, standards, etc. The most notable OFM standard is for emergency response to a single family two storey detached dwelling (also known as the 10 in 10 rule). This response format stipulates that a minimum of 10 firefighters must respond to a fire in a dwelling (as stated) in 10 minutes, 90% of the time. This is for areas of a Municipality with a pressurized water system. The OFM states: The Ontario Fire Safety and Protection Model identify three lines of defence in providing public fire protection: •public education and prevention •fire safety standards and enforcement •emergency response The first line of a municipal fire protection system is its fire prevention activities. These activities include education, inspection, code enforcement, plan and site evaluation, and sound building and fire codes adherence. The emergency response services are provided by the suppression division, which is called upon to deal with fire emergencies as well as rescue, hazardous materials incidents, vehicle extrication, MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 157 of 327 Section 2 – Fire Protection Challenge medical, etc. The largest cost of operation is for fire suppression services with immediate response to fires, which includes the rapid rescue of occupants, confinement and extinguishment of fire, and salvage. Historically, the fire service has always provided assistance to the public for medical reasons. Involvement in medical issues began when fire fighters were injured at the scene of fires and had to look after themselves. So, they started carrying medical supplies with them and taking first aid training. This progressed into providing medical assistance to those members of the public who became injured at fires and so on. In the 1970’s, from the United States came the introduction of paramedics on fire trucks, and fire departments enhanced their level of medical service with the introduction of cardio pulmonary resuscitation (CPR). This was followed in the late 1980’s and early 1990’s with the firefighter defibrillation program. Medical calls now account for up to half of most fire service emergency calls for assistance from the public. EMERGENCY CALL EXPERIENCE IN BAYHAM Information provided to us by the Bayham Fire Department is consistent with our experience found in today’s fire service across the province. For many years, the pattern of emergency responses across Ontario has been a decrease in structure fires, and considerable increase in other “assistance to the public” such as rescues and medical calls. Also, the fire service is witnessing a striking increase in motor vehicle collisions requiring fire department expertise such as extrication of injured persons (Municipality of Bayham – past four years, motor vehicle collisions = 21% of total calls). From our review of emergency calls in Bayham, we see this same trend. Specifically, motor vehicle accidents along Plank Road and Talbot Line are the source of most of the vehicular calls in Bayham. We reviewed the motor vehicle accidents for the years 2006 to 2008 and found these two roads accounted for 25 of the 68 total MVCs (motor vehicle collisions). Historical Trends – Total Emergency Calls The following Chart 1 – illustrates the Emergency Call History for the years 2000 to 2008. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 158 of 327 Section 2 – Fire Protection Challenge Chart 1 – Emergency Call History Ch ar t 1 - Em e r g e n cy C all His t o r y 96 99 98 85 89 106 130 113 119 0 50 100 150 2000 2001 2002 2003 2004 2005 2006 2007 2008 9 Ye a rs All Calls Aside from the call decreases in the years 2003 (85 calls = -13% decrease) and 2007 (113 calls = -13% decrease), the emergency call picture in Bayham has witnessed an overall steady increase, which is typical in today’s fire service. The public’s increasing demand on fire and other emergency services has resulted in greater call volumes. Overall, the emergency call “work load” has increased 24% during this nine year period. Historical Trends – Medical Calls Since the early to mid 1990’s, medical calls have been increasing dramatically. Many municipalities adopted a more aggressive response to medical emergencies with the arrival of defibrillators. This writer’s experience in the City of Niagara Falls witnessed a pre-defibrillator annual call experience of approximately 10% of all calls being medical. With the introduction of these devices in 1994, medical calls quickly escalated to comprising 50% of all calls. Chart 2 (Medical Calls) illustrates the medical call trend for Bayham (Years: 2000 to 2008): MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 159 of 327 Section 2 – Fire Protection Challenge Chart 2 – Medical Call History Chart 2 - Medical Call History 31 38 60 47 68 0 20 40 60 80 2004 2005 2006 2007 2008 Fi ve Ye a rs Series1 When comparing the Medical Calls in Chart 2 to the overall call experience noted in Chart 1, we see how medical calls dominate the total call picture. In fact, Medical Calls accounted for 60.7% of all emergency calls in 2008. Historical Trends – Fire Calls Fire Calls, as mentioned previously, are becoming fewer as the public becomes more aware of how to prevent fires through local and provincial initiatives regarding public fire safety and education. Better fire codes and building codes, plus the associated enforcement rules, are making for a safer environment from fire. One must always caution though that while this trend shows improvement, the fact remains that fire is still a devastating occurrence to home owners, business owners and communities. The following Chart 3 provides visual information regarding the fire history over the past 5 years in Bayham. Chart 3 – Fire Call History Chart 3 - Fire Call History 13 7 34 30 19 0 10 20 30 40 2004 2005 2006 2007 2008 Fire Ye a rs Series1 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 160 of 327 Section 2 – Fire Protection Challenge Historical Trends – Motor Vehicle Collisions Motor Vehicle Collisions accounted for 26% of all calls responded by the Bayham Fire Department over the past 5 years. The two prominent roads which witnessed the most motor vehicle collisions were Talbot Drive and Plank Road. Our review of the past 3 years of traffic accidents shows MVCs along these 2 roadways accounted for 38% of all such reported occurrences. As Talbot Line is a Provincial Highway, the Municipality is reimbursed for any costs incurred while responding to MVCs on this roadway. In 2008 the Municipality received $2100 for responses on Highway 3 as compared to $9800 in 2007. The following Chart 4 – Motor Vehicle Collisions provides a statistical breakdown of the years 2004 through to and including 2008. Chart 4 – Motor Vehicle Collisions Chart 4 - Motor Vehicle Collisions 15 28 24 22 25 0 5 10 15 20 25 30 2004 2005 2006 2007 2008 5 Ye a r Hi story Series1 Historical Trends Summarized We have presented an overview of the various main emergency responses covering the years 20004 to 2008. There are other types of emergencies which require fire department response such as grass fires, unauthorized burning, vehicles, vandalism, smoke alarms and other classifications (e.g. hydro wires, agricultural property, etc.). The following Chart 5 summarizes these calls for the years shown: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 5 Copy of Master Fire Plan report. P16 Page 161 of 327 Section 2 – Fire Protection Challenge Chart 5 – Annual Incident Volumes by Incident Type C har t 5 - A n n u al Incid e n t V o lu m e s b y Incid e n t T ype 24 25 29 34 30 18 16 27 24 22 28 31 38 61 47 15 16 12 11 14 0 10 20 30 40 50 60 70 03 04 05 06 07 C alendar Y ear Fire MVC Medical Ot her Comparisons with Other Municipalities How does Bayham’s emergency response record fit with other similar sized municipalities? To see how Bayham’s record compares with other similar sized municipalities with the same type of fire service configuration, we reviewed a survey we had conducted in late 2008. For this survey, we sent out over 100 questionnaires and received approximately 27 replies. For our purposes herein, we took a comparable population spread of 4000 to 10000 residents. Bayham’s population of just over 6700 fits approximately mid-center in this comparison chart. Asphodel-Norwood is at the low end with a population of 4254 and Cavan Monaghan is at the high end with 8800. The following Chart 6 provides a snapshot of how Bayham’s overall responses compares with some other similar sized municipalities. (Note: this information is intended for comparable information only). Chart 6 – Response Comparables Chart 6 - Response Comparables 182 119 394 88 397 438 0 200 400 600 A s p h o d e l ... B a y h a m P u s l i n c h We s t P e r t h S o u t h B r u .. Ca v a n Mo ... S im i la r P opula ti on MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 6 Copy of Master Fire Plan report. P16 Page 162 of 327 Section 2 – Fire Protection Challenge Cavan Monaghan had the highest call volume (438) of the six municipalities listed, while West Perth recorded the fewest (88). Bayham’s total calls for 2008 were in the bottom tier of these comparables. There is a human cost to the emergency calls in the volunteer firefighter system as the higher call numbers mean an ever increasing commitment to duty. This can and does cause stress on personal family relations and full-time work issues. The last full reporting year (2008) lists 119 emergency calls which, added to this, are the other volunteer requirements such as training which also places a heavy demand load on firefighters. These calls are spread over two fire stations, which is a good indicator that, presently, the call volume is not overly burdensome. For example, in Niagara Falls, one volunteer station alone consistently runs over 400 calls. The volunteer fire service in Grimsby operates predominately out of one fire station. It experienced 750 calls in 2007 of which, it is reported, 30% were medical. The Town of Lincoln experienced approximately 800 calls of which one fire station (Beamsville) accounted for 365. Lincoln had approximately 30% medical and for 2008, their medical calls increased to approximately 40% of their total. It should be noted both Grimsby and Lincoln’s populations are approximately 3 times greater than Bayham’s (approximately 21,000 each). Conclusion The preceding information of emergency calls over the past nine reporting years does give some in- sight into planning needs for the future. Actual fire calls are seen as relatively low in relation to the other emergency calls. This illustrates that the fire prevention efforts of the Fire Service are paying dividends. Even with relatively low numbers of fires, the fact remains that a single fire can be devastating to a community. A fire could be at a senior’s home or major industry that brings loss and negative impact on the community. Motor vehicle accidents will always be a potential growth area for emergency calls for help. As the population ages and the demand for increased health protection rises, the impact on the fire service will be inevitable. Fires will continue to be low in number but not in impact. A serious fire in downtown Toronto (February 2008) destroyed a number of century old buildings and their businesses. Later in April, 2008, a reported “massive” fire in the historic part of downtown Bowmanville destroyed a number of buildings there in a matter of hours. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 7 Copy of Master Fire Plan report. P16 Page 163 of 327 Section 2 – Fire Protection Challenge The overall history of emergency calls in Bayham does not, in itself, cause concern and appears to be in-line with our experience. The two areas which should be watched are medical and motor vehicle calls. The medical calls standout from the others and should continue to be given special attention as they appear they are receiving. These are the two main service issues which are driving emergency response numbers and their associated costs. The only emergency response type of call which could possibly be cut back on is medical. Council could rescind the medical option totally, direct the Fire Chief to make changes to the call-out criteria or could extend the time delay protocol so the fire department would respond only when the ambulance is “known” to be delayed in a life threatening situation. Ever since the fire service became an active player in medical responses, their commitment has resulted in increased calls for help. We don’t believe there is a public will at this time to curtail fire responses for medical calls. Overall, are the Bayham call numbers approaching a break point in workload? When looking across the greater volunteer system in place in North America, our opinion is no. We have seen many volunteer fire services reporting much higher numbers than these. This is not to say that in a single fire service, call numbers, such as reported, won’t illustrate a problem. There is another important factor relating to emergency calls that must be watched. The style of fire service employed in Bayham uses “points per call” firefighters in place of “paid on call” or the much more expensive full-time firefighters. The Bayham firefighters earn points for every call they attend. So, the more calls attended the greater the overall remuneration they receive. When municipalities attempt to cut back too hard on calls, they affect the income of their firefighters. This can be a cause of resentment and disenchantment in the ranks. The average full-time firefighter, in Ontario today, earns in excess of $70,000 exclusive of benefits. Bayham’s fire service, when all issues are considered, is an excellent value for the money. We are not suggesting that calls be allowed to continue exponentially without taking measures to manage them, as limited as that may be. This is mentioned so that alternative costs should be used as comparators to Bayham’s costs when considering affordability. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 8 Copy of Master Fire Plan report. P16 Page 164 of 327 Section 3 – Fire Risk Section3 FIRE RISK The Municipality of Bayham is a relatively large, mostly rural community, covering approximately 245 square kilometers, with commercial areas located in the former villages of Port Burwell, Vienna and Straffordville. Aside from these village areas, large farms are the predominant feature. Generally speaking, older sections of a typical municipality are at greater risk to fire and have a greater fire loss potential than do newer areas built post Ontario Building Code era (circa 1974). During my time as Fire Chief for the City of Niagara Falls, I conducted an in-depth evaluation of the city’s history of fires using comparison data obtained from the National Fire Academy in Emmitsburg, Maryland. Simply put, the comparator information stated that most of our fires, and specifically, the more serious fires, had occurred in the older sections of the city. This analysis, at the time, indicated this was a typical situation in other municipalities. Buildings erected during the era of the Ontario Building Code are much better designed and constructed than that of pre-building code times. Today’s residential and commercial buildings are much better constructed against fire severity than ever before. Bayham’s fire experience over the four year period from 2005 to 2008 illustrates the vagaries of fire and its accompanying fire loss impact on a community. The following Chart 7 provides us with this picture: Chart 7 – Annual Fire Dollar Loss Ch ar t 7 - Annual Fir e Do llar Los s 0 200,000 400,000 600,000 800,000 1,000,000 05 06 07 08 Ye ar Dollar s As we can see, the year 2005 was not a good year for fire damage. One fire alone accounted for almost half of the total fire loss ($450,000.00). MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 165 of 327 Section 3 – Fire Risk Risk Assessment Method The goal of risk assessment is to reduce risks to an acceptable (or tolerable) level. A zero risk level is not attainable. Risk reduction efforts to achieve acceptable risk must work within the real world constraints of feasibility, practicality and cost. Resources are always limited, and cost is an important factor in obtaining acceptable risk. A practical solution to achieving acceptable risk is a good faith application of the hierarchy of controls within the risk assessment process. This approach, coupled with the “As Low As Reasonably Practical” (ALARP) framework, are useful guides in reducing risks to an acceptable level. The fundamentals of the risk assessment process are common: •identify hazards, •examine risk options, •develop plan, •test plan (adjust if necessary) and finally, •implement and monitor plan. The following Chart 8 (Risk Assessment Flow Chart) illustrates this process: Chart 8 – Flow Chart MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 166 of 327 Section 3 – Fire Risk Demographic Indicators The latest population figures (Statistics Canada) indicate over 6727 people live in Bayham, which is an increase of approximately 352 persons since the last census in 2001. This was an approximate gain of 5.5% compared to the provincial average growth of 6.6%. The population density of Bayham is 27.5 persons per square kilometre compared with the provincial average of 13.4. The median age of the population is 34.7 years; slightly younger than the Provincial average of 39. The percentage of citizens 15 years and older is 78.5%. This is split 51% male and 49% female. Referring to Bayham’s Official Plan (OP) the following is an excerpt regarding population growth: “The projected population for the Municipality by the year 2010 is 7,406 based on extra population of fairly consistent historical growth rates”. Residential Risks The Municipality of Bayham is a mostly rural community located along the shores of Lake Erie and bordered by the Townships of South West Oxford, Malahide and Norfolk. The total number of private occupied dwellings in Bayham is 2,195. These buildings represent 88.4% of all occupied dwelling units. The number of dwellings constructed before 1986 is 1,570. The number of buildings constructed between 1986 and 2006 was 620 (Source: Statistics Canada). The large land mass coupled with the widely dispersed residences and commercial areas present a challenge to the fire service in providing consistent fire response. The present locations of the two fire stations appear to be reasonably well suited to the specific protection areas in which they are located. Commercial Industrial Risks The Municipality’s Official Plan (Page 4-1 Section 4.1.5) states: “Three major concentrations of urban development have been designated as “Villages” in the Official Plan of the Municipality of Bayham. The villages of Port Burwell and Vienna have the capability of accommodating urban types of development on full municipal services including piped water and sewerage facilities. The village of Straffordville has the capability of accommodating urban types of development on municipal sewers.” MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 167 of 327 Section 3 – Fire Risk The three villages mentioned have small concentrations of typical commercial enterprises accompanied by residential areas. Located throughout the Municipality are industrial operations such as: ETBO located on Richmond Road; Future Transfer Inc. on Talbot Line; Phil Mauer and Associates on Eden Line; Underhill Farm Supply on Calton Line, Exchange Air on Corinth, and Tiltran Service (the Municipality’s largest industrial operation) on Bayham Drive. The Municipality’s Industrial Park is located on Bayham Drive. The Fire Chief’s Report to Council: Fire Prevention and Education Simplified Risk Assessment Number: P2009-016 stated the following: “The commercial group contains two large chemical warehouse facilities, and two large manufacturing operations. These businesses account for the majority of employment opportunities within the municipality. There is potential for a negative economical impact to the municipality should one or more of these businesses close for a period of time.” In our opinion, these commercial and industrial operations do not appear to present anything unusual or onerous for emergency response personnel. Farming The Municipality of Bayham is mostly a farming community. Large farming operations by season can also pose a significant risk with the storage of fertilizers and chemicals in unknown quantities and locations. The trend in farming and chemicals is to have companies supply and spread the chemical on the land. This has done away with large amounts of pesticide, herbicide and fertilizer storage on-sight at the farm. However, it is still considered a risk due to not knowing who still stores these chemicals and to what amount they might have. Most of the farms in the area have small amounts of Anhydrous Ammonia on-site. Another potential problem that firefighters must be aware of, and trained to deal with is grain silos and driers (picture below). MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 168 of 327 Section 3 – Fire Risk Transportation Risks We have reported earlier herein the history of Motor Vehicle Collisions which the Bayham Fire Department has responded. During our two tours of Bayham, we travelled many of the roads and found them generally to be in good repair. Talbot Line and Plank Road, as we reported, lead all roadways with the most accidents. Talbot Line (aka Highway 3) is a major connecting roadway for a number of municipalities located along Lake Erie. Hence, it receives a considerable volume of traffic both commercial and personal. MVCs will always be a leading reason for emergency response and possible victim extrication. One of the Municipality’s “Specialty Teams” is dedicated to “heavy rescue,” which is the use of mechanical devices (Jaws of Life) to assist with the removal of victims of vehicle accidents. This issue will be further addressed later in this report. Wind Turbines Dotted along the shoreline are a number of wind turbines (Picture inset). Bayham is one of three host municipalities to the Erie Shores Wind Farm spread along the entire lakefront. A typical wind turbine design can reach 230 feet in height. Blade diameters can be as much as 130 feet. Rescue operations in these turbines would present some unusual problems due to their height. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 5 Copy of Master Fire Plan report. P16 Page 169 of 327 Section 3 – Fire Risk The former Fire Chief informed us that the roll for responding firefighters to one of these wind turbines would be as support to company personnel. Conclusions The OFM has set out what it believes are the eight criteria which every municipality in Ontario should use to form the basis of understanding their fire services capabilities. The document is titled, the “Comprehensive Fire Safety Effectiveness Model,” and the eight criteria are: 1.Impact of Fire 2. Fire Prevention Program Effectiveness 3. Public Attitude 4. Fire Risk 5. Detection Capabilities 6. Built-in Suppression Capabilities 7. Intervention Time 8. Fire Ground Effectiveness MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 6 Copy of Master Fire Plan report. P16 Page 170 of 327 Section 3 – Fire Risk The Fire Chief, as mentioned, took us on two detailed tours of the Municipality. He pointed out the various areas of risk and provided excellent information on how emergencies have been handled, and just as importantly, how they will be handled. We also met with all of the Fire Department’s officers and firefighters. We were impressed with their knowledge and understanding of their area of responsibility and the risks involved. As matters are presently, the risks presented in this report lie within the capacity of the Bayham Fire Department’s abilities to deal with them effectively by themselves, or have in place acceptable aid agreements to resolve emergencies beyond their present capabilities. We conclude that the risks have been identified and the basis for addressing these risks is sound and well thought out. The Bayham Fire Department has also identified the issues which need addressing within each identified risk. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 7 Copy of Master Fire Plan report. P16 Page 171 of 327 Copy of Master Fire Plan report. P16 Page 172 of 327 Section 4 – The Organization Section4 THE ORGANIZATION Fire departments across the world are structured along paramilitary lines of organization. There is an officer corps to lead the organization in administrative and operational situations. The paramilitary design is less rigid and less formal than other military style groups, and this allows for greater interactivity between the various levels of authority. Similar to a rubber band, this style of governance does allow for much flexibility, which does have its needed limits. The usual head of a Fire Department is the Chief (Fire Chief). Assisting the Chief in the day to day operations of the fire service is usually, but not always, a Deputy Chief (sometimes referred to as “Assistant Chief”). In fire services with a Deputy Fire Chief, this person is responsible to the Chief and carries the same authority as the Chief when the Chief is not available. Below this level of authority flow the various divisional leaders with such titles as Platoon Chief, Director, Station Commanders, Battalion Chief, District Chief, Area Chief, etc. These divisional leaders would in effect be “mini-chiefs” in their own respective area of authority such as the Division of Fire Prevention, Training, Communications, etc. The number of divisions is usually dependent on the overall size of the organization. A Fire Suppression Division, for example, could be sub-divided into smaller units known as platoons or battalions. Each such sub-division would require some sort of “head” or “leader” who could be called a Platoon Chief or Battalion Chief, etc. The management structure of the Bayham Fire Department follows along these lines. The Municipality of Bayham’s fire service has one shared-time secretary (assistant). The greater fire service industry, especially in Ontario, is constantly facing new challenges and increasing amounts of legislation, which impacts the ability to properly administrate. The present Fire Chief wears two hats because he is also responsible for by-law enforcement matters. Each of the two fire stations each has its own Station Chief. Assisting these Station Chiefs are two captains and a training officer. These officers are directly responsible to the Fire Chief for station specific issues and ensuring all matters of concern are communicated up and down the “chain of command” structure integral to the proper functions of a fire service. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 173 of 327 Section 4 – The Organization MISSION AND OBJECTIVES The industry standard overall mission of a fire service is to protect its citizens from the ravages of fire and rescue of persons in distress. The objectives are to do this in the safest, most efficient and effective manner. Simply stated, fire services throughout the province have increased their original purpose many fold. From simply fighting fires and rescuing victims from fires, they are now called upon to perform a multitude of services. Motor vehicle accidents, emergency medical, hazardous materials, rescue (confined space, hi-angle, etc.), water/land based rescues, search and rescue, carbon monoxide, and flood assistance, readily come to mind. The Bayham Fire Department’s Mission Statement reads: “The primary mission of the Bayham Fire Department is to provide a range of programs to protect the lives and property of the inhabitants of the Municipality of Bayham from the adverse effects of fires or exposure to dangerous conditions created by man or nature.” LEGAL BASIS AND RESPONSIBILITIES The Municipality of Bayham Fire Department operates their fire services under “ By-Law #2007-044 , Being a By-law for the Establishment of the Municipality of Bayham Fire Department ” and any amendments. According to the by-law, the Fire Chief’s main duties and responsibilities are spelled out in this by-law as respects to the Municipality. The main responsibilities are: “Under this by-law, the Fire Chief has such responsibilities as the proper administration and operation of the department, for the discipline of its members shall develop and publish such written standard operation guidelines and such general orders and departmental rules as may be necessary for the care and protection of the department equipment and department personnel, and generally for the efficient operation of the department, provided that such orders and rules do not conflict with the provisions of any by-law of the municipality.” These are some of the main points in this by-law by which Municipal Council expects their policy regarding fire and emergency protection services to be administered and managed. There is another important paragraph in this by-law, which is most important in the proper administration of this Fire Department. It reads as follows: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 174 of 327 Section 4 – The Organization “The Station Chiefs shall report to the Chief on the activities of the divisions that are his responsibility and carry out the orders of the Chief, and in the absence of the Chief, the Station Chief has all the powers and shall perform all the duties of the Chief.” The Station Chiefs represent the Fire Chief in the daily activities of the Fire Department whether engaged in emergency or non-emergency operations because the Fire Chief cannot be everywhere at once. The Fire Chief must have the confidence that his (and Council’s) direction is followed. The operation of a fire service in Ontario falls under the mandate of “The Fire Protection and Prevention Act 1997” (FPPA). Municipalities fall under the Municipal Act however; the FPPA also states municipal responsibilities regarding fire services. Simply stated, a municipality must: “(a) establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and (b) provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances.” These municipal responsibilities fall to the person they appoint as Fire Chief. The legal ramifications of failing to provide these services, in the opinion of the Fire Marshal, are: Failure to provide services “(8) If a municipality fails to adhere to the recommendations made by the Fire Marshal under subsection (7) or to take any other measures that in the opinion of the Fire Marshal will remedy or reduce the threat to public safety, the Minister may recommend to the Lieutenant Governor in Council that a regulation be made under subsection (9).The enforcement of the Ontario Fire Code is a responsibility of the fire service. In applying the Ontario Fire Code, and unless otherwise stated, the Fire Chief is the “chief fire official”. FIRE PROTECTION AGREEMENTS Typical of many fire services, the Municipality of Bayham has agreements with its neighbours regarding fire protection. The following lists these agreements and the main purpose of each: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 175 of 327 Section 4 – The Organization Automatic Aid The Automatic Aid Agreement currently in place with South-West Oxford calls for an initial response from the Brownsville Fire Station #1 (located at 292192 Culloden Line Brownsville, Ontario) to attend life threatening situations and structure fire calls north of Talbot Line and to provide immediate rescue and suppression activities until the Straffordville Station can arrive and relieve them. The cost for this service is $900.00 per call. This covers one hour’s service, at which time Brownsville is to return to their station. The response area is defined as the northerly portion of the Municipality taking in addresses on the south side of Hwy 3 and to the north to the south side of Pressey Road, westerly to the east side of Springerhill Rd and easterly to the west side of Bayham Dr. South-West Oxford provides this service from their Brownsville fire station located approximately 2 to 3 kilometres north of the municipal boundary on Culloden Road (See Appendix A – Map 1 Automatic Aid Coverage Area). During our tours of the Municipality, the Fire Chief expressed some concern over a component of the automatic aid response area. It was his opinion that if Tillsonburg responded to all addresses on Elliot Road, on the south side of Pressey Rd from Elliot Rd to Bayham Drive, west side of Bayham Dr. from Pressey Rd to Hwy 3 and both side of Hwy 3 from Bayham Dr to Elliot Rd. (this would take in the Bayham Industrial Park) they would have a quicker response time. He further explained that if some analysis was performed, then Tillsonburg might respond faster than Brownsville to the area from Somers Road East to Bayham Dr. with the same north and south boundaries. Automatic aid agreements are excellent tools for any municipality to use when there are areas within their boundaries which are difficult to access using their own resources. But, they can be accessed by a neighbouring community at a cost which is considerably less than the cost the home department would have to pay. Mutual Aid Agreements A Mutual Aid Agreement is a formal arrangement with neighbouring communities to help one another during extreme emergencies. It is an ideal method to share valuable resources during severe situations that would strain or break local fire department’s ability to handle emergencies. Most every county or region in Ontario has its own mutual aid agreement. Elgin County is no exception. If one municipality is facing extreme fire conditions in a rural area, it may require extra water transportation. A call for mutual MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 176 of 327 Section 4 – The Organization aid would then be made through the County Fire Coordinator’s office. Bayham both shares in such an agreement and also benefits from the same. While it is common that these “shared responsibilities” are contained within a County or Regional Government, there is nothing preventing one municipality from reaching across the County or Regional border and asking another community to enter into a mutual aid agreement. Bayham has done this with their neighbour South-West Oxford. The Mutual Aid Agreement (Council Report NUMBER: P2005- 006) has been in effect since February 2005. This agreement is not to be confused with the Automatic Aid Agreement already in place with South West Oxford. It is our opinion this “additional Mutual Aid Agreement” is an excellent way to share limited resources. FIRE DEPARTMENT MANAGEMENT The Fire Chief handles the normal administration and management matters affecting the Fire Department. The Administrative offices are located at the Municipal Offices of Bayham in Straffordville. The Fire Chief “A.. is responsible for the enforcement of this by-law and the general orders and departmental rules.” One of the main functions of the Fire Chief is to prepare the budget and exercise budgetary control. The Fire Chief is the Municipal Council’s representative in the day to day management of the fire service. The fire service operates on a “chain of command” structure. Therefore, it is imperative that communications flow along these lines. If a firefighter needs to have something communicated, he goes to the immediate officer in the chain, and so on up to the Chief. If council needs to send a message to the fire service, it is their responsibility to talk to the immediate officer of their fire department. Their immediate officer is the Fire Chief. Circumventing the lines of authority most often spawns problems within the organization and is ill advised. The FPPA states: “Section 6(3) – A Fire Chief is the person who is ultimately responsible to the council of a municipality that appointed him or her for the delivery of fire protection services.” The Municipality of Bayham’s Fire Chief wears many hats in the performance of his duties from the day to day management of the offices of the Fire Department to being overall Incident Commander at major emergencies. The present Chief is also the By-law Enforcement Officer/Property Standards Officer, Provincial Offences Officer and Community Emergency Management Co-ordinator. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 5 Copy of Master Fire Plan report. P16 Page 177 of 327 Section 4 – The Organization Reporting directly to the Fire Chief are the Station Chiefs. The Station Chiefs handle the routine managerial functions of their respective fire station, as well as taking command at emergencies, when necessary. It is most imperative that the Station Chiefs represent the Fire Chief in a positive manner. It is their responsibility to ensure all communications both “up and down” the chain of command are handled effectively and efficiently. If a firefighter has a question regarding the fire department and seeks the input of the Fire Chief, then through his station’s “chain of command” it is ultimately the Station Chief who ensures the question is put to the Fire Chief, and that the Fire Chief’s answer is conveyed down the chain. Lines of Communication Lines of communication are very important for the well being of a fire department. Fire chiefs must be able to rely on orders, directives, SOG’s, routine information, etc. getting out to every firefighter. Every firefighter must feel confident that their questions, concerns, issues get relayed to the officer in charge who is best placed to provide an answer. This all takes place in the “chain of command” format. During our meetings with the fire officer and firefighters at the two fire stations, we were encouraged by the overall satisfaction of fire personnel regarding the lines of communication and their treatment. One area regarding communications up and down the chain of command amongst the firefighters that needs improvement is at the Port Burwell Station. This was especially so in dealing with important training information, fire fighter questions/concerns and the like. We strongly advise improvement in this area. TRAINING AND QUALIFICATIONS The OFM certifies Ontario training officers to the Company Officer Program. The Fire Protection and Prevention Act, 1997 (FPPA), clauses 9 (2) (d) provides authority to the OFM for training and evaluation of firefighters. This is not a mandatory program for firefighters. Recruits The Municipality’s qualifications to become a firefighter are: 1.Must be at least 18 years of age but not more than 65. 2.Must pass a medical exam. 3.Must pass such tests as may be required by the Fire Chief. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 6 Copy of Master Fire Plan report. P16 Page 178 of 327 Section 4 – The Organization 4.Must attend pre-employment interviews as required. 5.Must hold a valid Class “D” license with “Z” endorsements or obtain such a license within one (1) year of joining the fire department. The Municipality has laid out a series of steps for becoming a volunteer fire fighter with their fire department. The process begins with acceptance of the individual as an “Auxiliary Fire Fighter.” This person is allowed to perform many of the functions of a fire fighter, with the exception being that they do not participate in any hazardous situations. The required “Knowledge, Skills and Abilities” as stated in the Job Description for an Auxiliary Fire Fighter are: “Mental alertness, mechanical aptitude, ability to get along well with others, willingness to perform tasks assigned, conscientious and dependable, good physical condition and successfully passed the Bayham Fire Department’s pre-employment job related performance test.” Recommendation: this document asks that the perspective…. “Auxiliary Fire Fighters are to report to the Training Officer of their department.” It is our recommendation that this wording be changed to reflect the actual fire station not department. Training and Qualifications Conclusion OFFICER QUALIFICATIONS There are four levels of Fire Officers in the Bayham Fire Department system exclusive of the Fire Chief position. They are: Station Chief, Captain, Training Officer and Fire Prevention Officer. Each job description outlines the required knowledge, skills and abilities plus experience and training required. For example, the position of Station Chief calls for the following: “REQUIRED KNOWLEDGE, SKILL AND ABILITIES: good knowledge of modern fire fighting and fire prevention methods good knowledge of the municipality and surrounding areas protected by agreement MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 7 Copy of Master Fire Plan report. P16 Page 179 of 327 Section 4 – The Organization good knowledge of the type of buildings in the municipality good knowledge of rescue and first aid procedures good knowledge of safety procedures, rules and equipment must have the ability to supervise fire fighters, maintain discipline, have sound judgment, be resourceful and in good physical condition EXPERIENCE AND TRAINING: Recommend at least five years satisfactory experience as an officer and have received additional training at the Ontario Fire College, regional fire schools or educational seminars.” It is very difficult in a volunteer system to get and keep quality people for extended service. It is also difficult to get potential officers, and for officers to take the time to better their education away from their already heavy commitment of time to the Fire Department. This being said, there are still training and education issues that are a must in today’s fire service environment. An essential training issue, in my opinion, is the Incident Command System. It is recommended that the Fire Chief review the present officer qualifications and make such changes as necessary to ensure qualified persons are appointed for the respective officer levels. This would include recognized training in the Incident Command System. RECRUITMENT AND RETENTION RECRUITMENT We were very pleased to hear that recruitment has not been an overly burdensome problem, and vacancies are filled in a relatively short period of time. However, recruitment is the most critical of issues in any volunteer fire service. Without personnel, there is no fire service. A fully paid system simply places an ad and does the proper screening and testing, and then placement of recruits. There are many differences between the volunteer (or paid on call) systems and the fully paid one. For example, volunteers have to live in a close proximity while full-timers don’t. Volunteers can refuse to participate in emergencies while, in most cases, full-timers cannot. For a volunteer, this is not their main source of income while for fulltime it is. The greatest overall difference is cost. Both versions of the volunteer system are far less costly than the fulltime system. Those municipalities that have volunteers must work very hard to maintain them. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 8 Copy of Master Fire Plan report. P16 Page 180 of 327 Section 4 – The Organization There is, in North America, an on-going struggle to recruit and maintain volunteer firefighters. Times have changed, and many are less inclined to get involved in such a demanding community endeavour. Before, all a Chief had to do was spread the word he needed a couple of recruits and he would be inundated with applicants. Today, the whole municipality must get behind a recruitment drive to fill vacancies. Recruiting and retaining volunteer firefighters is an on-going struggle. This job is never completed and should be addressed in a concerted way by the Municipality. An overall policy to deal with recruiting new fire fighters, incorporating ideas such as the manner by which they are reimbursed, benefits they receive, and finally, how they are to retire is highly recommended. An excellent starting point would be to utilize the Ontario Fire Marshal’s “Volunteer Fire Service Personnel Recruitment and Retention” guideline. Some excerpts from this guideline provide focus for the Municipality in addressing this situation and are as follows: “The Benefits A coordinated, organized program demonstrates: •How seriously the leadership takes the services provided and the individuals who provide that service, •Sound risk management principles, •Proactive vs. reactive leadership within the department, and •Leadership’s commitment to recognize volunteers, families and employers who support volunteerism. It identifies: •Shortfalls and availability of volunteers in the community and, •The number, type and quality of volunteers required to meet current or future needs. It allows planning for: •Recruitment and selection, •Retention and succession, and •Training and development of volunteers.” Responsibility for Recruitment Recruiting and retaining volunteers does take effort. Creating a committee within the Municipality and assigning specific tasks can create opportunities for others besides the leadership to contribute to the growth of the fire service and allows for a more concentrated effort. The OFM provides the following Chart 9 “Volunteer/Recruitment/Retention” to illustrate the key factors in such a policy: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 9 Copy of Master Fire Plan report. P16 Page 181 of 327 Section 4 – The Organization Chart 9 – Recruitment Flow Chart The document which supports this guideline is titled, “The Volunteer Recruitment and Retention Resource Book” and should be obtained when formulating this policy. An idea worth investigating is junior cadet training – focusing on exposing fire fighting at the junior high school level. Teenagers would be allowed to join a cadet auxiliary group and take part in all non- emergency functions. Some departments, we have heard, provide students with a “drop in center” at regular intervals during the winter. They show movies and provide familiarization tours of the fire station, and show how various pieces of equipment are used. This early exposure has proven to be quite worthwhile in piquing interest in younger citizens. In past years, many fire departments would only allow people to be members if they lived within a certain distance from the fire station or the person had to live within the town’s boundaries. In a fire system, such as Bayham’s, the whole community benefits not only from having a fire service, but also, the lower taxes they pay for it. Employers do not normally like their personnel to drop work and run off for any reason, however, should the employee be a member of the fire service, they should be more amenable. Especially so if the Municipality shows them the cost savings this service provides vis-a-vis the alternative full-time system. A good recruitment system involves the whole community in a volunteer type service. Obviously, the Fire Chief must demonstrate the need to recruit. Once this is done, then the administration, Municipal MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 10 Copy of Master Fire Plan report. P16 Page 182 of 327 Section 4 – The Organization Council, Officers and Fire Fighters must all work together to go to the community and seek replacements. The Municipality of Bayham should also look internally, in its own workforce, to recruit people to volunteer for the fire service. The expectation here is that these workers would be allowed to leave for certain emergency calls. This would show leadership to the business community. RECRUITMENT SUMMARY During our meetings with the Fire Chief and other Officers, we were provided the following commentary regarding present recruitment: “At the moment there is no real problem. However, they are seeing more middle-aged volunteers in the service, because so many of the younger people are leaving the community in search of work. There are currently no women in the service. The Fire Chief would like to see more diversity for daytime calls in particular and to that end would like to see more women and other ethnic groups (i.e., Mennonites) in the service. They currently have 37 firefighters plus the chief and they have a very low turnover in staff at the moment.” RETENTION As critical as recruitment is, so too is retention. Many factors drive people to leave the fire service: personal, age, work load, ill feelings, etc. The issues that keep firefighters contented are also long and varied. Such issues as pride in community, duty to serve, social aspects, excitement of risk taking and more can form the basis for long career. Other, more tangible issues such as good equipment and excellent facilities where fire fighters can demonstrate their pride in the organization can have a big impact on recruitment and length of service. Benefits and wages have played a positive role in retaining personnel. WATER SUPPLY The most critical resource in any community’s fire fighting arsenal is water. Whether via a pressurized system or transported by tankers, water is still the most effective fire fighting material. Ensuring an adequate water flow rate is critical in fighting any structural or wildland fire. Bayham has a mixture of water sources for fire fighting. They have pressurized water (hydrants) in Port Burwell and Vienna, cisterns spread throughout the rural areas (see Appendix A – Rural Water Sources) and tankers/pumpers. In the Port Burwell and Vienna areas, there is a pressurized water system (see Appendix A – Port Burwell – Map 2 and Vienna - Map 3; Hydrant Maps) which means pumpers can be hooked up to a fire MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 11 Copy of Master Fire Plan report. P16 Page 183 of 327 Section 4 – The Organization hydrant and pump an almost endless amount of water onto a fire. Straffordville, on the other hand, obtains its potable water from wells. Therefore, there may not appear be a sufficient supply of water from this system to adequately supply a large fully involved structure fire at all times of the year. To augment this supply, the Municipality has a number of cisterns located throughout the area. For fires in the Straffordville area, the closest Municipal hydrant is located in Vienna approximately 8 kilometers away. As well, some of the Municipality’s schools and churches have cisterns with 10,000 Imperial Gallons available for firefighting year round. COMMUNICATIONS SYSTEM During our extensive review and meetings with Fire Officers and Fire Fighters, we found no mention of any problems with the Municipality’s communication system. The present dispatch agreement with the Town of Tillsonburg has proven to be very beneficial in terms of reliability. Bayham receives the dispatch signal at two tower sites: Jackson Line (Norfolk Cooperative) and Elizabeth Street, Port Burwell. EQUIPMENT MAINTENANCE Proper maintenance and repair of major fire apparatus and portable equipment is a must in the fire service as equipment needs to be ready at all times for emergency usage. All fire apparatus and support equipment appeared to be well maintained, and readily available for service. We did not see any written policy to cover all of the proper procedures for maintaining equipment. It is our recommendation that this be an undertaking by the next Fire Chief. The following information should be referenced for this process. The following National Fire Protection Associations (NFPA) standards along with Ontario Fire Service Advisory Committee Guidance Notes relating to fire apparatus should be referenced for ensuring proper vehicle maintenance and replacement/retirement: NFPA 1500 “Standard on Fire Department Occupational Safety and Health Program:” The following components advised therein should form the basis of any vehicle maintenance program. They are: •Must have an established program for checking and inspecting fire apparatus •Must have a program for reporting deficiencies and problems found during the inspection of the apparatus •Must have a responsible person to manage and oversee the program •Must establish a list of “out of service” criteria for the apparatus MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 12 Copy of Master Fire Plan report. P16 Page 184 of 327 Section 4 – The Organization •Must establish a schedule for preventative maintenance •Must have qualified persons conducting preventative maintenance and repairs •Must have a system to maintain maintenance and repair records for the life of the apparatus. NFPA 1911 “Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus” NFPA 1915 “Standard for Fire Apparatus Preventative Maintenance Program”. Personal protective equipment (PPE) is essential for structural firefighting. Also called “bunker gear,” this protective clothing consists of pants and jacket. The rest of the PPE is helmets, gloves, and boots. The Fire Chief has setup an orderly schedule to replace worn bunker gear. CONCLUSION This section of this report focused on the overall organization, its legal basis, training and recruit issues, communications matters, aid agreements (mutual & automatic), and key maintenance issues. Our overall opinion is this fire department is well managed, and ensures most operations are in good maintenance. Recruitment and retention are extremely important issues and must be focused upon. It is our recommendation that the NFPA standards “NFPA 1911 Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus” and “NFPA 1915 Standard for Fire Apparatus Preventative Maintenance Program,” Section 21 Guidance Notes, and the Fire Underwriter’s Survey form the basis for a formal policy regarding vehicle maintenance and replacement. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 13 Copy of Master Fire Plan report. P16 Page 185 of 327 Copy of Master Fire Plan report. P16 Page 186 of 327 Section 5 – Finance Section5 FINANCE The overall finances of a community determine the various services that can be provided to the citizens. Many communities today are facing some hard realities, and finding the services they offer may, to some extent, have to be cut back or re-aligned. Bayham has one of the most affordable styles of fire service. It is considerably more affordable than a service which utilizes “paid on call” or “full-time” firefighters. Our review included an overview of the financial aspects of this Fire Department. FINANCIAL CONSIDERATIONS The financial considerations affecting the Municipality of Bayham’s budget are the same across the province. Extending services to growth areas and replacing aged infrastructure present difficult challenges and pressure the tax base. Hard and soft services, citizen demands and expectations, growth, council direction, provincial cost impacts, and such outside pressures as the cost of products needed to operate the community (i.e., fuel, insurances, daily operating supplies, office materials, etc.). Last year’s unparalleled increases in the cost of fuel affected such heavy users as fire and roads departments the most. The main considerations facing a fire service are the public’s demands. Call volumes are not controllable to any degree, and they affect the bottom line of the operating budget. We have seen how medical and motor vehicle collisions are the two main drivers in call volume. EXISTING CONDITIONS The fire budget consists of these components – operational, reserves, and capital. The operational budget deals with forecasted annual costs such as wages, fuel, routine building, fire apparatus, and equipment maintenance, etc. The largest cost item contained in the operating budget pertains to wages. The Municipality’s firefighters are reimbursed on a “point system.” This means every time they are required to perform a fire department authorized event (emergency or non-emergency); they are paid a fixed number of points for their attendance. This is one of the most affordable ways of providing fire services today. The vast majority of fire services use a “points system” or a “paid on call” system as opposed to an “annual salary” system. Bayham has recognized the worth of their system and accorded a minimum dollar value for each point of $10.00. A three year review of Firefighter Remuneration is shown in Chart 10 : MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 187 of 327 Section 5 – Finance Chart 10 – Firefighter Remuneration To bring these figures into perspective, the overall annual remuneration paid to all firefighters would be less than the overall cost of providing one full-time firefighter at today’s wages. OPERATING BUDGET The Fire Department’s past 3 years of approved Operating Budget are seen in Chart 11: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 79,16 5 76,70 7 81,55 1 74,00 0 75,00 0 76,00 0 77,00 0 78,00 0 79,00 0 80,00 0 81,00 0 82,00 0 200 6 200 7 200 83 Year Perspective Chart 10 - Firefighter Remuneration Remuneratio n 2 Copy of Master Fire Plan report. P16 Page 188 of 327 Section 5 – Finance Chart 11 – Operating Budget This reflects a 13% increase over these 3 years. The next Chart 12 shows how Bayham’s Fire Departments Operating Budget compares to some other similar sized municipalities with similar fire services. Chart 12 – Some Comparables Attempting to accurately compare one municipality with another is very difficult in the fire service. Population size and type of fire service are the beginnings of comparables, but from this point on there are many variations. Are the firefighters paid in a “points system” or are they “paid on call?” How many fire stations does each municipality operate? How many firefighters does each have? How many fire trucks? What types? Physical size of the municipality contributes to the problem. Are there major busy roadways dissecting the municipality, with the inevitable off-shoot of motor vehicle collisions? MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 341,19 0 318,54 1 301,97 0 280,00 0 290,00 0 300,00 0 310,00 0 320,00 0 330,00 0 340,00 0 350,00 0 200 8 200 7 200 63 Year Record Chart 11 - Operating Budget Op Budget Chart 12 - Some Comparables 0 500,00 0 1,000,00 0 1,500,00 0 2,000,00 0 1 2008 Budget Comparables Asphodel- NorwoodBayha mPuslinc hWest PerthSouth Bruce PenCavan Monaghan 3 Copy of Master Fire Plan report. P16 Page 189 of 327 Section 5 – Finance We could go on suffice to say the comparables we used for this purpose and the information can only be used on a selective basis. We were very encouraged to see that the approved dollars amounts for the years 2006 and 2007 were actually under spent. For example, in 2006, the actual expenditure was $289,116 which was $29,425 less than budgeted. Our meeting with the Finance Director provided us with a clear overview of the present and proposed finances for the Fire Department. RESERVES Reserves are monies set aside over a period of years for the replacement of items which have a defining life cycle. Life cycle costs are incurred over the life span of an asset. The budgeting method used to budget for these costs is called the “sinking fund method.” This method means money, on an annual basis, will be set aside and invested to cover these costs. Fire trucks (fleet) fall into this category, and have historically been replaced on a fifteen and five year basis. This means, a truck is in full service (front line) for fifteen years and then put into reserve for another five years only to be used when a “front line” truck is out of service. This is a general rule of thumb used industry wide. Many rural departments, due to their lower call volumes, will use the truck in front line service for the whole twenty years and some even beyond. Fire stations also have a “life cycle” which, according to industry standards, is approximately 50 years. Many diverse items in the fire service also have life cycles. For example, bunker gear (fire protective clothing), air bottles for self contained breathing apparatus (SCBA), certain rescue equipment, etc. all carry large costs for replacement. A large fire including hazardous materials could render protective fire gear unusable and would have to be replaced. The fire department must be ready for such contingencies. While the annual Operating Budget is a sort of “wish list” of known and unknown expenditures for the coming operating year, it’s the Reserve Budget that shows how a municipality is expecting to fund and support its fire department. In the circumstances of Bayham Fire Department’s Reserve Budget, our view is this Municipality is supportive financially of their Fire Department. Monies have been set aside for the replacement of major fire apparatus, communication equipment, training, building and remuneration. While some may argue that the monies are not enough (we do hear this often with others) it is still important to see that these issues have been brought forward and are being addressed. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 190 of 327 Section 5 – Finance CAPITAL BUDGET Our review of the Capital Budget is also positive. Within this budget area, important matters such as support equipment (nozzles, extrication equipment, fire hose, etc.) are being addressed. ORGANIZATION STRUCTURE AND STAFFING The present organizational structure of this Fire Department is similar to other fire services in North America. The Fire Chief is appointed by Council through by-law, and has his duties outlined in the Establishing and Regulating By-law. As mentioned previously herein, next in line of authority are the two Station Chiefs (Port Burwell and Straffordville). The attached Appendix “C” illustrates how the present Fire Department is organized. Each Fire Station has a Station Chief, Captains, Training Officer and complement of firefighters. Our review did not see anything unusual or much different from that of other Fire Departments in our comparison group. This group averaged approximately 2 fire stations each and approximately the same overall number of firefighters. CONCLUSIONS This section of the report looked into the finances, structure, and operational matters of the fire service. It is always difficult for non-fire managers to wonder about the expense of having an emergency service. What can be done to reduce costs? Other areas of municipal management can justify their operations by showing a new sewer system, a newly resurfaced road or a new park. The fire service can show a new fire truck or fire station and what is most often shown is a burned down building. What can’t be shown well are the many lives touched by the quick professional actions of the firefighters. The Bayham Fire Department’s annual operating budget has been reasonably consistent for the reporting years we viewed. Bayham reports that the operating expenses for the Fire Department account for approximately 8% of the Municipality’s total expenses. This is commendable in light of escalating costs and rapidly increasing emergency calls. In attempting to bring in comparison numbers and illustrate what is happening across the fire spectrum, one must keep in mind the dissimilarities between communities. An aging population will put greater demands on emergency medical services than will a younger demographic. Older buildings will be the cause of more frequent and serious fires. Industrial sites used to be, at one time, the leading fire risk, but these areas are not nearly as prevalent as once were so that risk has diminished. High density, low rental housing will itself present difficult obstacles. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 5 Copy of Master Fire Plan report. P16 Page 191 of 327 Section 5 – Finance Recent changes to health and safety regulations governing how SCBA air bottles are refilled will most certainly increase costs in this just one area of operational budgets. An ever growing issue which affects all municipal budgets is the unfunded WSIB cost for firefighter related injury and death due to occupational disease. Municipalities should be concerned about this issue. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 6 Copy of Master Fire Plan report. P16 Page 192 of 327 Section 6 – Fire Prevention Section6 FIRE PREVENTION FIRE PREVENTION AND FIRE SAFETY EDUCATION Fire prevention and fire safety education are, without doubt, the best fronts in the battle against fires and fire casualties. There are innumerable fire prevention and educational programs available to teach the public on fire safety. The OFM’s fire safety council has been active for many years spearheading better fire safety information avenues to the public. The National Fire Protection Association (NFPA) is a world leader in fire prevention tools for the fire service and the public. The OFM “Fire Prevention Effectiveness Model” (Chart 10) illustrates the recommended approach to fire prevention in a municipality. Chart 13 – Fire Prevention Effectiveness Model SCOPE The scope of fire prevention travels from education to fire and building codes (which includes inspections), to code violation prosecution. The FPPA sets out the minimum criteria for meeting community wide fire prevention set of programs. Smoke alarm initiatives, fire safety educational MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 193 of 327 Section 6 – Fire Prevention programs, and complaint investigations are expected to form the basis of a fire prevention program. The OFM assesses fire prevention activities within each municipality through a survey process. The following is excerpted from such a survey: The Municipal Fire Protection Information Survey (MFPIS) is intended to measure a municipality's status with respect to the compliance with clause 2 (1)( a) of the Fire Protection and Prevention Act, 1997 (FPPA) – “Every municipality shall establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention.” The Office of the Fire Marshal (OFM) has determined the minimum criteria that must be provided by a municipality in order to be determined to comply with the FPPA: •a smoke alarm program with home escape planning •a simplified risk assessment •distribution of fire safety education materials •perform home inspections upon request or complaint from the public. FIRE PREVENTION INSPECTIONS The Bayham Fire Prevention currently conducts Fire Safety Inspections on a complaint, request, or post incident evaluation basis. Each Fire Station has a Fire Prevention Officer whose main function is to undertake public education initiatives as set out by the Office of the Fire Marshal. The OFM has recommended, in the past, that a more pro-active fire inspection program be undertaken. For smaller communities, this can be a considerable undertaking to accomplish. We did not undertake a study specifically to determine if there is sufficient workload to justify the appointment of a full-time fire inspector. A Fire Prevention Officer is, by the very nature of the job, a law enforcement officer. His/her duty is the enforcement of the Ontario Fire Code. This can and does result in the laying of charges for violations under the Fire Code. Not many firefighters are inclined to be law enforcement officers because of this very reason. The present situation with the job description for the Fire Chief seems occupy most of his day. In- service fire inspections, where the firefighters do minimal fire code determinations, has mixed results at best. The next section will provide some other option for consideration. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 194 of 327 Section 6 – Fire Prevention Alternative Fire Prevention Program There is another delivery system that we have personally introduced in past fire prevention operations, and have found it very cost effective. This program is known as “Self Inspection.” In simple terms, each business would be required to inspect its premises on an annual schedule as approved by the fire department. The business would be provided with a simplified inspection form and basic instructions to follow. This information would be returned to the fire department for analysis and recording. The fire department, we suggest, would randomly select a control group of such businesses for follow-up by the fire department. The purpose is to ensure the owner/operators are following the guidelines as set out by the fire department. This program is mostly a clerical function with the exception of the actual inspection, and can be a most effective fire prevention program. Should this program be considered for implementation, be aware that it may take a few years to have it fully functional. This time may be required to “educate” building owners on how to conduct a satisfactory inspection. Also, be aware that this program can only succeed if the municipality ensures continuous management of the program and makes themselves available for the inevitable questions from the building owners. It is not our position that this program is a total replacement for inspections conducted by trained personnel. It can be a valuable additional tool in fire prevention work. It is our information that the OFM’s view is that a comprehensive inspection be undertaken prior to introducing this Self-Inspection Program so that all buildings would be brought up to code, so as to establish bench marks for the Self-Inspection Program. We are of the view that this approach may very well discourage fire departments from taking this new approach because they don’t have the personnel or extensive expertise to begin with. We recommend this program for all fire departments. It is a very efficient low cost way of addressing fire code issues. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 195 of 327 Copy of Master Fire Plan report. P16 Page 196 of 327 Section 7 – Other Emergency Services Section7 OTHER EMERGENCY SERVICES We are all aware that most fire services respond to all types of emergencies other than fires. The scope of these non-fire emergency responses includes threats to life and property such as; motor vehicle accidents (victim extrication), rescue (water based, shore based, high angle, confined space, etc.), medical, hazardous materials incidents, etc. These services are essential to a municipality for the protection of its citizens. No other public sector emergency service responds to such a diverse and complicated variety of public needs. MEDICAL EMERGENCIES Earlier, in this report, we covered most aspects of medical emergency responses, and provided statistical information on a yearly basis of call outs. A great many fire services are involved in providing this service. The fire services involved do so under a set of criteria such as chest pains, cardiac arrest, motor vehicle accidents, etc. Some fire services do not participate at all in emergency medical calls except in extreme situations, such as when there is no ambulance available for a specific time. For example, the Town of Niagara-on-the-Lake has had, for many years, a 10 minute delay criteria for the ambulance before fire is dispatched. There is no doubt that medical calls are the prime driver in emergency responses and resulting operational costs. There are several models from which to choose. For example, no medical response, minimal level of response with first aid and cardio pulmonary resuscitation (CPR) capabilities, delayed response based upon ambulance availability, or full response including defibrillator service. As one would expect, with each increased level of response comes greater costs. The “no medical response” is the least costly while the defibrillator response, with no time delay, is the costliest. We do recommend that the Municipality continue to review medical calls to ensure to ensure appropriate use of their fire resources is being done. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 197 of 327 Section 7 – Other Emergency Services HAZARDOUS MATERIALS INCIDENTS This is a service which can run from rudimentary (awareness level), all the way to mitigating and removing/disposing toxic materials. Bayham Fire Department operates at the “awareness level.” Few fire services get involved in hazardous materials incidents beyond the awareness level. They do this for reasons such as the extraordinary amount of training required and the costly equipment needed, vs. the low number of incidents. The spate of “white powder” incidents in the United States just after 9/11 worried municipalities to the point where specialized haz-mat teams were set up. In the Niagara Region, a group of firefighters, police and EMS personnel were specially trained and equipped to respond to hazardous materials incidents. The City of Vaughan has, for many years, trained its firefighters to the “operations level,” and supplied their services to neighbouring communities. In past years, some municipalities have partnered with the private sector to deal with haz-mat emergencies. Two examples of municipalities teaming with private industry to assist in dealing with hazardous materials incidents are Niagara Falls and the Town of Lincoln. Each instituted programs where firefighters were trained to the awareness level with some trained to the operational level. Once identified as a hazardous material, the contracted company would be called to mitigate and remove the product. This approach can save municipalities the high cost of training and equipment needed to do the job properly. The cost of cleaning up after a haz-mat incident is then billed to the carrier so the cleanup company can recoup their costs as well as the fire service. TECHNICAL RESCUE SERVICES The Bayham Fire Department also provides the following technical rescue services: •auto extrication (rescue of persons trapped in vehicles), •land based ice/water rescue with minimal water entry, •high angle rope rescue •confined space rescue. Each of these services comes with the usual costs for equipment, training, and the resulting responses to the emergency. These types of emergencies are also heavily governed by provincial regulations. Specific training, instructions (operating procedures) and equipment in proper working condition are musts for ensuring adherence to these regulations. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 198 of 327 Section 7 – Other Emergency Services Bayham uses “Specialty Teams” to handle auto extrication, rope rescue, and ice/water rescue. Within these technical rescue services some issues have been brought to our attention through the Master Fire Plan process. The first issue to deal with herein is the concept of “Specialty Teams.” The other we will discuss is “water/ice rescue.” SPECIALTY TEAMS The Specialty Teams system employed by Bayham is to have a certain number of firefighters specifically trained in any one of the three mentioned disciplines (extrication, rope rescue, and ice/water rescue). I have had some experience with “specialty teams” of sorts. In Niagara Falls, for what we called “gorge rescues,” certain individuals on each shift would agree to be lowered into the Niagara Gorge to perform rescue work. There were times that this approach caused problems when we did not have enough available personnel to perform the rescue without the movement of many trucks and personnel. During our discussions with the Station Officers and firefighters, there were concerns noted about this aspect. Particular concern was voiced re: water/ice rescue. Training was a worry with such issues as long lag times between training sessions, etc. Firefighters voiced concerns that they weren’t told in time, or locations were changed, or other issues. Operationally, it is my opinion that the “specialty teams” concept is not the best way to address these important operational functions. What if a major accident occurred and there were no trained personnel on heavy rescue equipment to extricate a victim from a vehicle? We could site other examples but one can always imagine the worst. Further to this, what if the non-trained people took over the equipment and things went awry? An investigation by the Ministry of Labour is a most likely outcome with consequences to follow. RECOMMENDATION Change from the Specialty Team concept and have every firefighter and officer trained in these operational areas. We were told the impact on the budget would be slight. WATER/ICE RESCUE This is the most contentious of all the issues we were asked to address. Water/Ice Rescue is one of the specialty team issues, but is also a long “smoldering” one at the Port Burwell Station where this operation was run from. For many years, the Port Burwell Station had a boat for water based rescues. This particular form of water rescue was ended in 2006. A number of reports were presented to Council MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 199 of 327 Section 7 – Other Emergency Services by staff outlining the various issues relating to Water/Ice Rescue using boats. We reviewed information provided to us relating to Ministry of Labour and Section 21 Committee findings. The Section 21 Committee is made up of firefighters and fire officers along with Ministry of Labour personnel. Their goal is to make fire operations safer for firefighters. When this committee sends out a “guideline” to fire departments, it is meant to be followed or suffer the consequences should something go awry and a firefighter become injured or worse. What is the history of calls for water rescue? Municipal information given to us also provided a chart which shows the history of water rescues from 1998 to 2004 of water rescues. We have reproduced it here as Chart 14: Chart 14 – Historic Water Rescue Incidents Ch ar t 14 - His t o r ic Wat e r Re s cu e In cid e n t s 0 1 2 3 4 5 1998 1999 2000 2001 2002 2003 2004 2005 2006 Year Land Rescue Water Rescue We were also provided response records for the years 2000 to 2009. From these records we see there has been one more water type rescue since what the previous Chart 14 shows. The Niagara Falls Fire Department has been providing water based rescue for well over 35 years from its Chippawa Fire Station. I was the Fire Chief when we upgraded the previous 2 aluminum 12’ boats to modern certified water rescue craft (2). Each boat has twin motors to propel them, and there are two boats in case one gets into trouble and it needs to be rescued. The Niagara River is one of the most dangerous rivers in the world. Its tributary, the Welland River, can also be a dangerous waterway. Each year there are numerous incidents of boats and swimmers in distress needing to be rescued. I am also Vice-Chair of the local St. John Ambulance, and we also provide a boat based water rescue service-- but only to the Welland River area noted for boaters and swimmers. From experience, I know the difficulty and costs associated with providing this form of water rescue - cost, not only in dollars, but also in time for training and administration. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 200 of 327 Section 7 – Other Emergency Services For the purposes of this report, we spoke with a senior officer with the Niagara Falls Fire Department’s water rescue operation. He has confirmed for me much of the information contained in the various reports to Bayham’s Council reflect fairly well the process they follow. During our interviews with all Port Burwell firefighters and officers, it was apparent to us that there are 3 groups of opinions. The group satisfied with the Fire Chief’s decision and that of Council, the group that was begrudgingly acceptable to this decision and the final group opposed. The legal opinion expressed in the report to Council appears to be well stated. The Fire Protection and Prevention Act does not place a duty on municipalities to conduct water rescues. For a municipality to do or not is purely within their discretion. For many of the arguments presented to Council by the Fire Chief, with which I can agree, I also ask if many are not also applicable to having any water entry at all? Lake Erie can be a very dangerous place, and all along its shore are areas where waves, rip tides, and the combination have taken many lives over the years. If the Council were to only endorse shore based rescue with no water entry, the same number of historic emergencies would not change nor would the trend. After lengthy discussions with the current Fire Chief, we are of the opinion that a program of controlled water entry for firefighters would be an asset for the Municipality. As new guidelines which have better defined water entry have been introduced early in 2010 and, the Chief’s expertise in water rescue is evident, we have no issue with continuing with a the current program so long as the required training and equipment are provided. RECOMMENDATION 1)It is my recommendation that Council continues with its previous position and not endorse boat based water rescue. However, we further recommend, under the guidance of the current Fire Chief, that the necessary training and equipment are provided for limited water entry rescues. 2)That the Fire Department discontinues its practice of “Specialty Teams” and replaces it with a Department wide program of having all firefighters and officers trained in and respond to auto extrication, rope rescue and water rescue. CONCLUSION As stated, medical emergencies and motor vehicle collisions are leading the demand on the fire service. Bayham’s situation is similar to many other municipalities with similar response criteria. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 5 Copy of Master Fire Plan report. P16 Page 201 of 327 Copy of Master Fire Plan report. P16 Page 202 of 327 Section 8 – Suppression Operations Section8 SUPPRESSION OPERATIONS The existing fire suppression resources operate out of two fire stations. These present fire stations are fairly well located to the majority of the population they serve. Bayham’s fairly large land mass, with its mix of urban and rural areas, means there are pockets where speedy response to remote emergencies means longer travel times. This is a simple statement of fact. No-one citizen should expect nor receive the exact same service as every other citizen. This is just not operationally or affordably possible. However, fire services can do much to minimize deficiencies, such as outreach fire safety programs to rural areas. This section will provide some insight into Bayham’s fire and emergency resources and capabilities. FIRE APPARATUS The Fire Suppression Division operates out of two fire stations in areas which are fairly well located to provide speedy emergency responses to their main population concentrations. Each fire station has an assortment of fire trucks and emergency equipment. The following Table vi lists the present fire trucks, their location and more importantly, their replacement year, along with other information. The following table (next page) shows the various major fire apparatus and support equipment and where they are assigned. Table i Station Type Year Capacity Pump Size Style MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 203 of 327 Section 8 – Suppression Operations Port Burwell Pumpe r 200 5 1000 gallon s 1250 gals/minute 4 door Port Burwell Tanker 200 0 1500 gallon s 1050 gals/minute 2 door Port Burwell Rescue 199 7 n/a n/a 2 door Station Type Year Capacity Pump Size Style Straffordvill e Pumpe r 200 9 2000 gallons 1050 gal/minute 4 door Straffordvill e Tanker 200 3 1500 gallons 625 gal/minute 2 door The Fire Department does not have any support vehicles. The procedure for truck maintenance is Annual inspections and maintenance as per MTO legislation. The Department utilizes a local truck dealer for chassis maintenance and repair. The Municipality does not enter into a formalized contract for repairs. The Town of Tillsonburg’s certified pump technician conducts annual pump flow testing and repairs. MAJOR EQUIPMENT PORT BURWELL High pressure air bags (Hurst) Manual Auto Extrication Too Portable Generator – 3500 W Water/Ice Rescue Immersion suits Portable water pump STRAFFORDVILLE Heavy hydraulics (Hurst) Jaws, Cutters, Paladin Combi-tool, stabilization kit High Pressure Air Bags (Hurst) Portable Generator – 3000W MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 204 of 327 Section 8 – Suppression Operations Water/Ice Rescue Immersion suits Portable water pump This mix of fire trucks: pumpers/tankers/rescue vehicles and major equipment appears to serve the community well. We did not record any concerns from our interviews with the Fire Officers or Firefighters regarding equipment. RECOMMENDATION We did not see any Council Policy regarding the purchase and replacement of major fire apparatus. We did see the budget details for future vehicle replacement. We do recommend that Council adopt a policy for the overall maintenance and replacement of major fire apparatus which is consistent with accepted industry standards. We recommend that NFPA 1901: Standard for Automotive Fire Apparatus and NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In- Service Automotive Fire Apparatus and any other similar acceptable standard be referenced to ensure industry standards for the purchase and replacement of these important fire apparatus is being met. FIRE STATIONS A fire station is the fire emergency operations center for a given fire district or specific area of a municipality. Each fire station typically houses fire apparatus and emergency equipment needed for the various fires and other emergency calls in its response area. Bayham has two fire stations – Port Burwell and Straffordville. STRAFFORDVILLE FIRE STATION MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 205 of 327 Section 8 – Suppression Operations The Straffordville Fire Station (pictured above) is located at 55764 Third Street, Straffordville. It was built in 1998. Our tour of this station showed to us that it is in very good condition and has ample room for fire apparatus, equipment, offices, and training facilities. The main response routes from this station are Plank Road, which runs on a north easterly/south westerly direction and Heritage Line which runs in an east/west direction. PORT BURWELL FIRE STATION The Port Burwell Fire Station (pictured above) is located at 20 Pitt Street, Port Burwell. It is approximately 40 to 50 years old. This station is in a good location to serve the Port Burwell area, but is in poor condition and must be replaced. Presently, the Municipality has a committee established to recommend replacing and relocating this station. We’re sure there has been enough reasons given for this undertaking, most of which we can agree. During our tours of Bayham and the Port Burwell area in particular, we were shown two possible sites to place a new fire station. The first site is close to the present fire station and it owned by the Municipality. It is located at 31 Elizabeth Street, and was the former service yard for this area (picture below). Information provided by the Municipality is that the lot size is 132 feet wide by 165 feet deep. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 206 of 327 Section 8 – Suppression Operations The other site that we were shown is located at 55461 Nova Scotia Line and is presently used as a sports field (picture below). The accompanying Map 5 in Appendix “A” shows the relative proximity of each proposed site to the main residential and business areas of Port Burwell. A key consideration for locating a fire station in a volunteer system is to ensure it is close to where firefighters live. Volunteer firefighters must be in close proximity to their fire station or their “assembly MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 5 Copy of Master Fire Plan report. P16 Page 207 of 327 Section 8 – Suppression Operations times” may be unacceptably high. Continuation of a site close to Port Burwell should ensure a continuous flow of personnel to the fire service in this area. “*Assembly time is that component of the fire time continuum (overall response time) which defines the amount of time it takes for firefighters to respond to the fire station to get the needed emergency equipment to respond to the address.” The OFM Public Fire Safety Guideline, “PFSG 04-87-13 - Fire Station Location” states: “Fire stations should be situated to achieve the most effective and safe emergency responses.” This new fire station should be constructed of sufficient size to accommodate the necessary administration offices, training room, support rooms and truck bays. It should also include its own emergency electrical generation unit. (See Appendix C - Sample Station Design) Most likely, two, double length truck bays with accommodations suitable for offices, storage, proper washroom and shower facilities, utility area, and maintenance area with a minimum building size of approximately 5,000 square feet or more in size would meet today’s and future needs. There must also be sufficient yard space for parking volunteer’s personal vehicles, driveway, property setbacks, truck ramp and any other outside space required. This total area may make the Elizabeth site unacceptable. Also, the building should be constructed to accommodate future expansion if needed (usual method is to have removable walls along the truck bay). This is a recognized practice, when building fire stations in areas, where future development is not realized for many years into the future. (See Appendix C - Sample Station Design) Fire stations are an integral component to the fire service delivery system. Without fire stations, the service could not function. Essential as the emergency operation needs of a fire station in a volunteer fire service system such as Bayham’s, so is the social aspect. Recruiting and retaining people to be volunteer firefighters is a daily issue; fire stations with the added configuration to provide volunteers with a social aspect help to recruit firefighters. FIRE STATIONS – CONCLUSION Bayham’s two fire stations appear to be well located to respond quickly to their respective service areas. The Straffordville Fire Station is an up to date modern facility with ample room to accommodate MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 6 Copy of Master Fire Plan report. P16 Page 208 of 327 Section 8 – Suppression Operations firefighter and Fire Department needs. It has good access to the main north/south and east/west arteries, and is centrally located to the densest populated part of this area. Port Burwell’s Fire Station is also well located to service this area’s heaviest population concentration. However, it is old, outdated and in need of replacement. The Municipality has struck a committee with the intent of addressing this situation. We were shown two possible locations for a new station to be erected. The Elizabeth site might be limited in size depending on the final layout chosen for the new building. We have been told that either location is relatively close to where the majority of firefighters live. The activities related to the operations of a fire station might be disruptive to the neighbours should the Elizabeth site be chosen. OPERATIONS The “activities” of a fire department can be separated into two components – emergency and non- emergency operations. The non-emergency activities prepare the fire department for responding to emergencies. NON-EMERGENCY OPERATIONS The non-emergency operations are, in essence, the routine day to day issues such as office management, training, maintenance, fire prevention matters, firefighter issues and so on. Our overall assessment of the management, operations, and the commitment to providing an excellent service to the citizens of the Municipality of Bayham is positive. Management and officers are very committed to providing excellent service to this community. Our review of the department’s SOGs (Standard Operating Guidelines) revealed the commitment to fire fighter safety and conformity to industry standards. There can be seemingly no end to the myriad subjects needing to be covered. We did not see that there are many SOGs. The format, while clear and concise, does not (as many do) turn to being no more than a training manual, and is somewhat muddled in layout and design. The next Chief should establish SOGs as a priority and set them out in a concise, standard structure. We recommend they be set out in two parts – Administrative and Operational. We also suggest there should be more operational SOGs pertaining to such things as incident command (taking command, transferring command, etc.), structure fires (hydrant/non-hydrant responses), auto extrication, water rescue and medical calls. We also recommend that each SOG be accompanied by this statement of disclaimer: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 7 Copy of Master Fire Plan report. P16 Page 209 of 327 Section 8 – Suppression Operations “This SOG is not expected to substitute for the good judgment and experience of an officer under unusual circumstances.” EMERGENCY OPERATIONS This report has previously provided information regarding the various “components” of fire emergency operations. From overall statistical information to individual emergency response data, the statistics have shown general increases in call volumes. Vehicle accidents and medical calls lead the way in these escalating numbers. Increasing call volumes for any fire department should be a concern as the cost associated with them also rises. Our meetings with the Chief, the Station Officers and firefighters did not reveal any specific issue with individual emergency calls. The “Achilles heal” of all volunteer fire services is when the alarm sounds, no-one really knows how many firefighters will respond in a timely fashion to deal with the emergency. All emergencies require firefighters to respond to the station, take the appropriate fire truck to the emergency, and work to mitigate the situation. This is especially so of structural fire calls, as these emergencies generally require the largest number of firefighters to arrest the situation. The OFM set out a guideline for all fire departments to follow many years ago when responding to structural fires in areas serviced by a pressurized water system (fire hydrant equipped). Simply put, this guideline requires a minimum of 10 firefighters in 10 minutes of receipt of the call, 90% of the time. The following OFM diagram (Fireground Staffing Options) illustrates the various tasks associated with this “10 in 10” guideline: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 8 Copy of Master Fire Plan report. P16 Page 210 of 327 Section 8 – Suppression Operations The Fire Chief sent a report to Council (P2006-012) in October 5, 2006, regarding Fire Department responses. The following information is copied from that report: Function Staff Command 1 Pump operator 1 Search & rescue or limited firefighting •one of these firefighters also makes hydrant connection where applicable •depending on the circumstances, additional resources will be required to secure and maintain a transported or static water supply 2 Back up protection – inside •confine and/or contain fire that impacts on safety of rescue/trapped persons 2 Outside – RIT team ² •exposure protection/laddering for 2nd point of egress ³ 2 1 ventilation team •raise ladder & use equipment 2 Total:10 [1] Flashover is a condition that occurs as materials first ignited progress to a state where all combustibles in a room or area are simultaneously engulfed in fire. [2] RIT is a “rapid intervention team” i.e. firefighters available to provide back-up protection to other firefighters in places of danger. [3] Appropriate operations carried out, based on situation. Consistent with Ministry of Labor, Health and Safety Guidelines for the Ontario Fire Service, these firefighters (RIT) cannot be breathing air from their self-contained breathing apparatus. This report contained the table reproduced below which shows the number of firefighters responding to emergencies. Time of Day Average Time Taken to Dispatch FD (M) Average Response Time of 1st Apparatus on Scene (M) Average Time Taken to Arrive on Scene 4 FF’s 10 FF’s Average Total FF on Scene Weekday (7 am – 7 pm)1.39 9.81 11.85 *11 Weekday (7 pm – 7 am)1.70 9.87 10.65 *13 Weekends 1.58 10.38 11.69 *13 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 9 Copy of Master Fire Plan report. P16 Page 211 of 327 Section 8 – Suppression Operations This same report went on to explain the response numbers from each station. We did not have any current information and we were told there was no unusual concern with today’s response turnouts. FIRE UNDERWRITER’S SURVEY (FUS) The following statement has been extracted from the FUS website: “Fire Underwriters Survey (FUS) is a national organization administered by CGI Insurance Business Services (formerly the IAO). FUS provides data on public fire protection for fire insurance statistical work and underwriting on behalf of most of the member companies of the Insurance Bureau of Canada (IBC). The other primary function of the FUS is to provide advice to municipalities on deficiencies in their fire protection capabilities, and to make recommendation on improvements to enable them to better deal with fire protection problems.” The following elements of the municipal fire department operations are reviewed as part of the survey: •Fire apparatus design and condition and distribution •Fire department training program •Fire department response capabilities •Equipment quality •Pre-fire planning •Record keeping They will also review the municipality’s water supply. For rural municipalities, this means how does the fire department supply water at a structure fire? In the early, 1990’s, the concept of shuttling enough water to a structure fire with the same results as would be obtained from a pressurized water system was introduced. This concept was offered to communities who could demonstrate their ability to provide an adequate supply of water. In their own words they explain how this works: “The ability to demonstrate the fire department or mutual aid districts ability to perform “Tanker Shuttle Operations” to support fire fighting operations in areas of the town or municipality where fire hydrant service is not available or flow is limited. This operation would need to be demonstrated in the presence of a FUS representative, and a minimum of 900 litres/min maintained for two hours.” Their information regarding fire apparatus is reproduced below: MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 10 Copy of Master Fire Plan report. P16 Page 212 of 327 Section 8 – Suppression Operations “FUS requires fire apparatus to meet either the ULC-S515 or the NFPA 1901 Standard for Firefighting Apparatus Construction, Equipment and Testing. The following schedule is used as a guideline for apparatus replacement as part of the survey: Large cities 12 – 15 yrs, with an additional 5 yrs in reserve. Average size cities 15 yrs, with additional 5 yrs as back up, and 5 yrs in reserve Small municipalities 20 yrs, with an additional 5 yrs second line or reserve” The 2004 FUS survey resulted in a Class 9 rating for Straffordville, a Class 6 for structures within 5 Km of a fire station in the hydrant areas of Port Burwell and Class 9 elsewhere. This begs the question, what would it take and how much would it cost to have a better rating? It is our information that FUS is considering changes to the Tanker Shuttle format. We do not have any specific information at this time, but we’ve been told that the changes would make it even more difficult to achieve. Bayham recently added a new fire truck to its fleet. The Pumper/Rescue at Straffordville carries 2000 gallons of water (picture below). The ability to haul adequate water to a fire is essential. We have discussed the water supply in Bayham (Port Burwell and Vienna are on a pressurized system) and Straffordville (well system of water supply), cisterns at various places scattered throughout the Municipality and there are areas of open water (i.e., Otter Creek). This brings the question: should Bayham strive for Tanker Shuttle certification? MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 11 Copy of Master Fire Plan report. P16 Page 213 of 327 Section 8 – Suppression Operations A continuous flow rate of 900 litres/minute (approximately 200 imperial gallons) for 2 hours is a considerable amount of water (108,000 litres or 23,757 imperial gallons). A 10,000 gallon cistern (45,460 litres) would be able to supply water for less than one hour. Multiple water sources would be required (cisterns, tankers, etc.), or else use a hydrant in the Port Burwell/Vienna area. For certification purposes, FUS would have to agree to the chosen site. This would involve a considerable number of firefighters and fire trucks. At today’s requirements, this is a tough challenge for a small fire service. If FUS changes the criteria so that it is even more difficult, then it might not be possible without huge outlays of monies for tankers and additional/larger cisterns to qualify. This then begs the question, which will cost more – the additional insurance rate per household or the additional taxes needed to pay for the upgrade? Another factor involved in the Tanker Shuttle certification process is, once certified, a municipality must respond to all structure fires with the minimum number of assets it took to be certified. During my tenure as Fire Chief in Niagara Falls, we achieved Tanker Shuttle certification. We had a large fleet of fire trucks and were within reasonable distance to hydrants (no closer than 5 Km to a hydrant). What we were never able to ascertain was the per household savings. Our certification did not cost any extra tax dollars. My opinion for Bayham is it would. The new Fire Chief should be directed to undertake a complete inventory of the municipality’s water systems (pressurized areas, well water, pods, streams, etc.), before a final decision is made regarding tanker pumper certification. Also, at this time, I would not recommend certification until such time as the possible changes to the certification process are known, costs can be computed and ratings outcome determined. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 12 Copy of Master Fire Plan report. P16 Page 214 of 327 Section 9 - Conclusions Section9 CONCLUSIONS We conclude this report with our findings and recommendations. Our overall opinion of the Bayham’s Fire Department is quite positive. Strong leadership from the Chief and Officers, and very dedicated firefighters, along with their commitment to the community’s well being and safety, form a strong foundation. Strong support was evident from other Municipal Senior Staff as well as Council and the Master Fire Plan Committee. The Municipality should be proud of their fire service and continue with their strong support. The rest of this section details the recommendations stemming from our review of Bayham’s Fire Department. Each recommendation is listed in order of priority from our perspective with a recommended time line for action. OVERVIEW It is important for us to say that the former Fire Chief was very accommodating throughout this process. His leadership was evident in the manner by which he addressed the issues of concern and the overall support he had from the firefighters, officers and Council. A Master Fire Plan process is a worthwhile endeavour for a community to undertake. It is an evaluation of present configuration and operation. We did not see anything of importance that would require immediate action, or that compromises emergency response to incidents. The recommendations and suggestions we are making are more along the lines of fine tuning. RECOMMENDATION: Port Burwell Fire Station We acknowledge the ongoing work being undertaken by the committee established to seek a replacement facility for this aging facility. It is our recommendation that the new Fire Chief be directed to bring this matter to Council for action as soon as possible. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 215 of 327 Section 9 - Conclusions Timeline: 6 months. RECOMMENDATION: FIRE APPARATUS That Council establishes a policy for the purchase, maintenance and retirement of fire apparatus in concert with accepted industry standards such as Ontario Fire Service Advisory Committee Guidance Notes, NFPA 1500, 1911, 1915 and the Fire Underwriter’s Survey. Timeline: one year RECOMMENDATION: FIREFIGHTER RECRUITMENT – RETAINMENT That Council direct staff to bring forward a comprehensive program for the recruitment and retainment of firefighters. Presently, there does not appear to be any pressing problems. However, the changing economic climate and demographics make the future uncertain. It is better to be prepared. It is further recommended that the present wording directing the new recruit to report to his “fire department” be changed to “fire station”. This underscores that it is the Bayham Fire Department with Fire Stations in Straffordville and Port Burwell. Timeline: 2 Years RECOMMENDATION: OFFICER QUALIFICATIONS That the Fire Chief bring forward a proposal for Council’s consideration requiring perspective Fire Officers be trained and qualified in Incident Command and undertake leadership training. Timeline: 6 months RECOMMENDATION: SPECIALTY TEAMS It is recommended that the concept of specialty teams be discontinued. There are present difficulties with this practice, and it could create an embarrassing problem at an emergency scene, if none or inadequately trained personnel are on-hand to deal with the particular emergency. MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 2 Copy of Master Fire Plan report. P16 Page 216 of 327 Section 9 - Conclusions Timeline: 6 months – time for the new Fire Chief to review the present situation and present a report to Council regarding changes and scheduling. RECOMMENDATION: WATER RESCUE The former Fire Chief presented Council with detailed information on the cost and associated issues for not providing a boat based water rescue capability. Council was well advised. The future may present unforeseen issues whereby Council will have to be further advised. However, at this time, it appears to us that Council made the right decision. Timeline: 0 months RECOMMENDATION: SUGGESTED OPERATING PROCEDURES The new Fire Chief be directed to continue producing SOGs with a focus on emergency operations. They should be arranged to reflect administrative issues and operational ones. The Fire Chief is advised to include the disclaimer provided herein or a similar statement as advised by legal counsel. Timeline: 2 months RECOMMENDATION: TANKER SHUTTLE CERTIFICATION We have seen the Municipality’s commitment to providing quality fire apparatus and support equipment. The addition of the new Pumper/Rescue with increased water hauling capacity is an excellent case in point. There are presently some uncertainties surrounding the certification process, and the potential savings to home owners and businesses that cloud this issue. The new Fire Chief should be directed to bring forward a report to Council updating the information previously presented. Timeline: When new information is available – whichever comes first. RECOMMENDATION: COUNCIL OVERSIGHT As the governing board, the Council has the responsibility that its citizens are protected and their tax dollars well spent. We are not suggesting it is otherwise. We are saying however there are certain “drivers” in the fire service which when left to themselves result in higher and higher costs for service. Incumbent in this are medical calls. Our personal experience suggests that medical calls such as “difficulty breathing” are not life MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 3 Copy of Master Fire Plan report. P16 Page 217 of 327 Section 9 - Conclusions threatening, and is the number 1 reason for escalating medical calls. The Council should be given the facts and if indicated, direct staff to make the appropriate changes. Timeline: ongoing. RECOMMENDATION: FIRE PREVENTION SELF INSPECTION PROGRAM It has been noted previously by the OFM that the Municipality should have a program of routine inspections. There is a cost to this that might be preventing such a move. A new Fire Chief and different duties might be sufficient to provide this worthwhile service. However, there is a very cost affordable way to achieve some of the same results as would a physical inspection by a fire inspector. Self inspection is an option the Fire Department should investigate and institute. Timeline: bring back a report to Council by March 2011 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 4 Copy of Master Fire Plan report. P16 Page 218 of 327 Appendix A APPENDIX A Rural Water Sources Copy of Master Fire Plan report. P16 Page 219 of 327 Appendix B MAPS APPENDIX B Map 1 – Automatic Aid Coverage Area MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates II Copy of Master Fire Plan report. P16 Page 220 of 327 Appendix B MAPS Map 2 – Port Burwell – Hydrant Locations MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates III Copy of Master Fire Plan report. P16 Page 221 of 327 Appendix B MAPS Map 3 – Vienna – Hydrant Locations MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates IV Copy of Master Fire Plan report. P16 Page 222 of 327 Appendix B MAPS Map 4 – Port Burwell to Straffordville MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates V Copy of Master Fire Plan report. P16 Page 223 of 327 Appendix B MAPS Map 5 – Possible Fire Station Sites MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates VI Copy of Master Fire Plan report. P16 Page 224 of 327 Appendix B MAPS APPENDIX C Sample Station Design MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates 1 Copy of Master Fire Plan report. P16 Page 225 of 327 C o p y o f M a s t e r F i r e P l a n r e p o r t . P 1 6 P a g e 2 2 6 o f 3 2 7 Appendix C APPENDIX C Bayham Fire Department Organization Chart FIRE CHIEF (1) PORT BURWELL Station Chief (1) STRAFFORDVILLE Station Chief (1) CAPTAINS (3) Training Officer (1) Occupational Health & Safety Representative (1) Fire Prevention Officer (1) Firefighters (11) CAPTAINS (3) Training Officer (1) Occupational Health & Safety Representative (1) Fire Prevention Officer (1) Firefighters (12) Auxiliary Members (<=5) C o p y o f M a s t e r F i r e P l a n r e p o r t . P 1 6 P a g e 2 2 7 o f 3 2 7 Copy of Master Fire Plan report. P16 Page 228 of 327 BIBLIOGRAPHY BIBLIOGRAPHY Various Standards and Agreements Fire Protection and Prevention Act Ontario Fire Safety and Protection Model Office of the Fire Marshal “Comprehensive Fire Safety Effectiveness Model” Office of the Fire Marshal “Simplified Risk Assessments – July 27, 2006”, Automatic Aid Agreement South West Oxford Township Office of the Fire Marshal Guideline “Volunteer Fire Service Personnel Recruitment and Retention” Office of the Fire Marshal “The Volunteer Recruitment and Retention Resource Book” NFPA 1500 Standard on Fire Department Occupational Safety and Health Program NFPA 1911 Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Automotive Fire Apparatus NFPA 1915 Standard for Fire Apparatus Preventative Maintenance Program Essentials of Fire Fighting Fourth Edition Public Fire Safety Guideline, PFSG 04-87-13 - Fire Station Location The Following Staff Reports to Council SUBJECT: Mutual Aid Agreement with SWOX NUMBER: P2005-006 SUBJECT: Fire Underwriters Survey NUMBER: P2005-009 SUBJECT: Fire Department/ CEMP Annual Report NUMBER: P2006-004 SUBJECT: Open Air Burning By-law Amendment NUMBER: P2006-011 SUBJECT: Fire Department Response NUMBER: P2006-012 SUBJECT: Fire Department Succession Planning NUMBER: P2006-013 SUBJECT: Water Based Vessel Rescue NUMBER: P2006-015 SUBJECT: Water and Ice Rescue Services NUMBER: P2006-016 SUBJECT: Water and Ice Rescue Services NUMBER: P2006-016 SUBJECT: Medical Response Pilot NUMBER: P2006-019 MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates I Copy of Master Fire Plan report. P16 Page 229 of 327 BIBLIOGRAPHY Vessel Based Water Rescue Information SUBJECT: Emergency Communications Infrastructure NUMBER: P2006-023 SUBJECT: Emergency Communications Infrastructure NUMBER: P2006-023 SUBJECT: Water and Ice Rescue Services NUMBER: P2006-024 SUBJECT: Fire Department Protective Clothing Replacement NUMBER: P2006-032 SUBJECT: Fire Department/ CEMP/By-Law 3rd Qtr. Report NUMBER: P2007-001 SUBJECT: Fire Department Dispatch Services NUMBER: P2007-007 SUBJECT: Fire Department Dispatch Services NUMBER: P2007-009 SUBJECT: Sale of Fire Department Boats NUMBER: P2007-019 SUBJECT: Sale of Fire Department Boats NUMBER: P2007-019 SUBJECT: Fire Department Response to Structure Fires NUMBER: P2007-024 SUBJECT: Fire Department 4th Qtr. / Annual Report NUMBER: P2008-001 SUBJECT: Vessel (Boat) Based Rescue Services NUMBER: P2008-004 SUBJECT: Edison Drive Fire Protection Resources NUMBER: P2008-018 SUBJECT: Emergency Response Program Amendments NUMBER: P2009-005 SUBJECT: Fire Department Annual Report - 2008 NUMBER: P2009-002 Various SOGs SCBA Air Cylinder Refilling BY-LAW NO. 2007-044 Subject: WEARING OF APPROPRIATE LEVEL OF PROTECTIVE CLOTHING Subject: WEARING SELF-CONTAINED BREATHING APPARATUS Quality Air Breathing Program Subject: CARE AND CLEANING OF PROTECTIVE CLOTHING Municipal By-laws A By-law for the Establishment of the Municipality of Bayham Fire Department By-law No. 2005-108 A By-law to Amend By-law 2002-03, as Amended MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates II Copy of Master Fire Plan report. P16 Page 230 of 327 BIBLIOGRAPHY Being a By-law to Appoint Municipal Officers and Employees for the Municipality of Bayham By-law No. 2000-74 a By-law to Adopt a Fire Service Health & Safety Policy for the Municipality of Bayham Fire Department Various and Sundry Other Documents of Interest MUNICIPALITY OF BAYHAM MASTER FIRE PLAN Peter Corfield & Associates III Copy of Master Fire Plan report. P16 Page 231 of 327 Page 232 of 327 'lnvoice Cheque ' Cheque Date 'Type Amount Number 2009.11.27 6.3 90s0 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 04101 12010 0410112010 2:19PM OOOO23 AAROCAGGREGATES LTD JO6O686 GRAVEL 03t22t2010 I 782.71 008267 Cheque Amount - 782.71 OOOI58 CANADIAN TODS LIMITED 1011374 TOURTSM STGNAGE 03t03t2010 I 345.78 008268 1011375 TOURTSM STGNAGE 03tO312010 I 345.78 008268 10280'f TOURTSM STGNAGE 03t03t2010 I 345.78 008268 Cheque Amount - 1,037 .34 000167 CARSVVELL 4623262 POCKET OH&S ACT & REGS 03t24t2010 I 176.37 008269 Cheque Amount - 176.37 OOO175 CEDAR SIGNS 17750 STGNS 03t1912010 I 769.96 008270 Cheque Amount - 769.96 OOO2O5 CONSEIL SCOI.AIRE DE DISTRICT Mardt'10levy SCHOOL LE\^f 000206 CONSEIL SCOLAIRE PUBLIC DU Mardr'10levy SCHOOL LEVY OOO25O DEL-BAC SALES LIMITED 0312912010 I 1,551.10 008271 Cheque Amount - 1,55'l .10 03129t201o I 603.56 008272 ChequeAmount- 603.56 208907 SUPPLIES 03t23t2010 I 487.70 008273 Cheque Amount - 487.70 OOO272 DYNAMIC FLUID PRODUCTS fNC l-9740+O CR|MPS, HOSE, CONNECTOR 0312512010 I 213.16 008274 f-9746$0 o-R|NGS, TAPE, CRTMPS 0312912010 t 70.22 008274 Cheque Amount - 283.38 OOO283 ED MATTHEWS CARPENTRY 247708 REPATR SALT SHED TRUSSES 03t30t2010 I 596.00 008275 ChequeAmount- 596.00 001565 EMCOCORPORATTON 540223740 GASKETS, PARTS 0311512010 I 9,765.23 008276 Cheque Amount - 9,765.23 OOO357 G& K SERVICES CANADA INC 1518529732 SHOP TOWELS, FLOOR MATS 03t18t2010 I 178.94 008277 001166 GEORGIAN COLLEGE Cheque Amount -178.94 Page 1 Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period Page 233 of 327 2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - O4lO1 12010 s0038172 COURSE REGTSTRATTONS 03t24t2010 I 292.00 008278 Cheque Amount - 292.00 OO0ø,27 HYDRO ONE NETWORKS INC Mar5022'l{5009 UTILITIES -TREATMENT PLANT 03119120'10 I 6,049.47 008279 Cheque Amount - 6,049.47 000217 tBtGROUP 225300 CONSULTING FEES oaßt2010 I 't,245.98 008280 Cheque Amount - 1,245.98 OOO5I8 KWK KOPY PRINTING 25203 FINAL TNSPECTTON REPORTS 03t18t2010 I 70.65 008281 Cheque Amount - 70.65 OOO542 LIFESUPPORTSERVICES 10{15 FTRST AtD & CPR RECERTS 03t2312010 I 1,795.50 008282 Cheque Amount - 1,795.50 OOO552 LONDON DISTRICT CATHOLIC Mará'10levy SCHOOL LEVY OOO572 MANULIFE FINAT\¡CIAL 100668395 APRTL'10 REMtr 100668449 APR|L'10 REMrr 000623 MUNICIPALITYOF BAYHAM Mar petty cash PETTY CASH 03t29t2010 I 41,012.53 008283 Cheque Amount - 41,012.53 Cheque Amount - 8,114.00 Cheque Amount - 99.80 000633 NATURAL RESOURCE GAS LIMITED Mar G 0630541 UTILITIES - MARINE MUSEUM 0311912010 I 277.02 008286 Mar G0621G01 UTILITIES - PB LIBRARY 0311912010 I 114.09 008286 Mar G06307-01 UTILITIES - PB FIREHALL 0311912010 I 428.09 008286 Mar G1570041 UTILÍTIES - PB OPP 0311912010 I 12.08 008286 Mar G40407{'l UTILITIES - PB WORKS 03119120'10 I 12.08 008286 ChequeAmount- 843.36 001480 NEWRO SALES (2004) LTD 66531 REPAIR KIT FOR ABS 03t08t2010 I 3,573.07 008287 Cheque Amount - 3,573.07 000645 NORFOLKCOUNTY reimbursement FERRY FEASIBILITY STUDY 0313012010 I 1,600.00 008288 0410112010 2:19PM 03t1912010 I 3,584.55 008284 0311912010 I 4,529.45 00828/, 03t31t2010 I 99.80 008285 Gheque Amount - 1,600.00 Page 2 Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period Page 234 of 327 2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 0410112010 0a2812010 r '10,879.93 008289 Cheque Amount - 929.25 0a2812010 I 63.43 008291 0212312010 I 1,452.94 008299 o228t2010 I 803.25 008299 0410112010 2:19PM Cheque Amount - 10,879.93 000662 oNTAR|O ASSOCTATTON OF 2010 conference 2010 ANNUAL CONFERENCE 0312912010 I 735.00 008290 2010 membership 2010 MEMBERSHIP DUES 0312912010 | 194.25 008290 000658 oMERS 04100 Feb'10 FEBRUARY'10 REMIT OOO742 RBC LIFE INSURANCE COMPANY 21842Feb'10 FEBRUARY'10 REMIT Cheque Amount - 63.43 oo'1213 RtcK VARRO recertification SCBA RECERTIFICATION O3l29l2O1O I 125.50 008292 Cheque Amount - 125.50 001599 STEVEADAMS reimburse COVERALLS O3l18l2O1O I 56.49 008293 ChequeAmount- 56.49 OOO857 STRONGCO EQUIPMENT 024818 REPATR OrL LEAK O3t26t2010 r 699.17 008294 ChequeAmount- 699.17 OO1482 SUN MEDIACORPORATION x1126s667 ZONTNG BY-LAW- CSTNOS O3t12t2010 I 204.25 008295 Cheque Amount - 204.25 OOO879 THAMES VALLEY DISTRICT SCHOOL March'10levy SCHOOL LEVY 03t29t2010 I 296,984.05 008296 Cheque Amount - 296,984.05 OO1OO2 TILLSONBURG FIRE & SAFEW EQUIPMENT 13638 V.C.C. - TNSPECT HOOD RANGE 03/2?/2010 I 166.11 008297 Cheque Amount- 166.11 OOO925 TRILLIUM RAILWAY COMPANY PCKI629 STGNALS 0410112010 I 560.98 008298 Cheque Amount -560.98 OOO981 WILSON'S LAWN CARE Feb'10 plowing SNOWPLOWNG Feb'10 plowing SNOWPLOWING 000986 WORKPLACE SAFETY & INSURANCE 1625314 Feb'10 FEBRUARY ''10 REMIT Cheque Amount - 2,256J9 03t31t2010 I 1,859.33 008300 Page 3 Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period Page 235 of 327 2009.11.27 6.3 9050 OOO99O ZAP'S TREE AND L.AWN SERVICE 00001¡f44 TREE REMOVAL. PRUNING MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register- O4lO1l201O A410112010 2:19PM I Cheque Amount -2,152.50 Cheque Run Totaf - Page Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period Page 236 of 327 2009j1.27 6.3 90s0 MUNICIPALITYOF BAYHAM Accounts Payable Royal Bank Cheque Register - 0410812010 O4l08l2O1O 1:34PM 000026 ABSCANADA 808675 PARTS Cheque Amount - 3,627.70 OOOO44 ALISAR AGGREGATES INC 20034097 GRANUI-ARA 031312010 I 2,202.11 008303 Cheque Arnount - 2,202.11 001666 AYLMER ONTARIO CONGREGATION 201G100 STACKTNG CHAIRS - V.C.C. 0313112010 I 655.00 008304 ChequeAmount- 655.00 OOOO81 AYLMER TIRE 0000062785 REPAIR SKID STEER TIRE 0311112010 I 23-76 008305 Cheque Amount - 23.76 OOO141 CAIN'SAUTO SALES & SERVICE 7683 REPI.ACE TRANS, FLUSH LINES O3|OA2010 I 3,2U.24 008306 77',t0 LoF, ROTATE TIRES 0310512010 I 63.79 008306 7728 LOF, ROTATE TIRES 0310912010 I 94.31 008306 7759 LOF 0311612010 I 71.15 008306 Cheque Amount - 3,513.49 000160 CANON CANADA INC. 642æ40 QUARTERLY METER B|LL|NG 0312512010 I U1.44 008307 Cheque Amount - 641.44 001231 CENTRAL ELGIN FIRE RESCUE oo2t10 RADTO L|CENCING FEE 0312912010 I 44.28 008308 Cheque Amount - 44.28 OOO255 DEREHAM FORGE 30355 SELF INKING STAMP 0212512010 I 106.17 008309 ChequeAmount- 106.17 OOO272 DYNAMIC FLUID PRODUCTS INC t-974434 HEX HEAD PLUGS 0312912010 I 59.89 008310 Cheque Amount - 59.89 OOO299 ELGIN PURE WATER 0000156536 MONTHLYRENTAL 001565 EMCOCORPORATTON 540223ê,00 PLUG HYDRANTS 540223ô,01 PLUGHYDRANTS 0410112010 I 106.58 008311 03t23t2010 I 3,627.70 008302 Cheque Amount - '106.58 03t22t2010 I 36,577.31 008312 0312412010 | 67,644.11 008312 Cheque Amount - 104,221.42 Page 1 Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period Page 237 of 327 2009.11.27 6.3 9050 MUNICIPALITY OF BAYHAM Accounts Payable Royal Bank Cheque Register - 0410812010 O4lO8l2O1O 1:34PM OOO322 EVANS UTILITY 0000136054 coPPER P|PE OOO334 FASTENALCANADA ONTIS33ITI SEAI.ANT o3t22/2010 I 285.89 008313 Cheque Amount- 285.89 0312512010 t 42.55 008318 03/30/2010 I 14.95 008318 Cheque Amount - 03t19t201o I 20.73 008314 Cheque Amount - 20.73 001227 FUTURE TRANSFER CO INC. 34430 COUPLINGS, CI-AMPS 0310112010 I 35.98 008315 ChequeAmount- 35.98 OOO357 G& K SERVICES CANADA INC 151835528 SHOP TOWELS, FLOOR MATS 0410112010 I 178.94 008316 Cheque Amount - 178.94 000367 GENERALCHEMICAL 90313623 ALUM SULFATE 0311812010 I 565.04 008317 ChequeAmount- 565.04 OOO444 J/E BEARING AND MACHINE LTD 266895 PLUG INSERT 266993 PLUG INSERT OOO513 KOOLEN ELECTRIC 15583 CONNECTMOTOR 03/30/2010 I 751.92 008323 o3t31t2010 I 602.94 008323 57.50 0410112010 I 195.30 008319 ChequeAmount- 195.30 OOO542 LIFE SUPPORT SERVICES 10-013 FIRSTAID CPR RECERT 0311512010 I 2,525.25 008320 Cheque Amount - 2,525.25 000623 MUNICIPALITY OF BAYHAM SEVVER LOAN 04107t2010 I '105,953.37 008321 Cheque Amount - 105,953.37 001480 NEWRO SALES (2004) LTD 66604 2s'CORDSET 000679 OXFORD SAND & GRA\ÆL LTD INOO1O824O GRAVEL INOO1O8267 GRAVEL o3t25t2010 r 838.46 008322 Cheque Amount -838.46 Cheque Amount - 1,354.86 OOO716 PRAXAIRDISTRIBUTION 08746151 CYLINDERS 0312612010 I 23.15 008324 68 Page 2 Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period Page 238 of 327 Cheque Cheque Amount Number 2009j1.27 6.3 9050 MUNICIPALIry OF BAYHAM Accounts Payable Royal Bank Cheque Register - 0410812010 Cheque Amount - 23J5 000806 SGSCANADAINC 10413917 LAB FEES 0312612010 I 594.30 008325 104't3920 LAB FEES 0312612010 I 1,019.56 008325 1cÉ13921 LAB FEES 0312612010 I 177.45 008325 Cheque Amount - 1,791.31 001369 TILLSONBURG FIRE & '104024 DISPATCHING SERMCES 0312912010 I 4,254.11 008326 Cheque Amount - 4,2il.11 OOO898 TILLSONBURGPLUMBINGCENTRE Nsfi9l6 CEMENT ROPE 0410112010 I 172.89 008327 Cheque Arnount - 172.89 OOO93O TSC STORES L.P. 181029573 PAINT, BRUSH 0312412010 I 115.78 008328 181029990 GEAR OlL, FENCE POSTS 0312612010 I 384.94 008328 Cheque Amount - 500.72 OOO932 UNDERHILL FARM SUPPLY LTD 214233 GASKET, CAP SEAL 0311512010 I 15.20 008329 Cheque Amount - 15.20 OOO945 VANBREE DRAINAGE & BULLDOZING Job No. 208321 CERTIFICATE #2 C/.lOs,lzO1O I 100,996.44 008330 Cheque Amount - 100,996.44 000986 WORKPLACE SAFETY & INSURANCE 1625314 recform RECONCILIATION FORM 0211812010 I 1,642.09 008331 Cheque Amount - 1,642.09 Cheque Run Total - 336,609.07 0410812010 1:34PM Page 3 Cheque Register being Cheque #8267 to Cheque #8331 inclusive, totaling $734,474.90 and Payroll Disbursements for the period Page 239 of 327 80Rt¡, I,IUNICIPALITY 0F BAyHAì,r TOT PACKETS - 2 CURRENT 7 ,564 . 66 ADP CANADA PAYROLL TECI{NOLOGIES DAILY UPDATE REPORTCOI{PANY TOTALS ADJUST - CR CURRENT TOTAL 7 ,564 . 66 L ,76A.99 4 ,248.44 923.74 14,505.83 34 ¡430.55 34,430.55 ANALYSIS OF I TE¡t HOURLY WORKPAYS COURIER FEE rt4.1t 48,936.s8 I t4. I l 5.7L 49,056.20 SERVICE CHARGES UNITS CHARGE II L7.49 I 12.00 RUN: APR 6 2OL0 N0: G PAGE: 275 GST REG: 1000574I5 RT0004 COIIPANY PAGE: 5 DEBIT DATE: APR 7, Z0Io DATE 0F PAY: APR 9, zoLO ADJUST -DR FEDL TAX NR TAX PROV TAX EI CONT qPIP CAN PEN QC PEN QC HSF ON EHT }IB HET NL HAPSET TOT STATS CHEQUES DEPOSITS US DEPS DED DEPS TOT NPAY RRS P RTI TOT PAYROL SERV CHRG GST PST GRAND TOT L,768.99 4,248.44 923.74 I4,505.83 34,430.55 34,430.55 4A,936.3A I14.rt 5.7L 49 ,056.20 YTD ADJUST I TEI,I PAYROLL RUNS YTD TOTAL 57 ,934.25 FEDL TAX NR TAX PROV TAX L2 ,265.06 Er CoNT QPIP29,A4I.L8 CAN PEN QC PEN QC HSF 6 ,454 .47 0N Et{T HB HET NL HAPSET LO6,494.96 TOT STATS CHEQUES 228,700.98 DEPoSITS US DEPS 50. OO DED DEPS 228,750.98 T0T NPAY RRS P RTI 335,245.94 T0T PAYRoL L ,L26.73 SERV CHRG 5é.34 cST PST 336,429.OL GRAND IOT UNITS I ITEH UNITS SALARIED WORKPAYS 20 PAY ADVICE FOLD 5I TOTAL S,/C SUBJECT TO GST IS: TOTAL PAYROLL DEBIT IS CHARGE 3I.80 6.A2 CHARGE 46.OO 49'056.20 DEBIT INFORHATI0N: 003 05102 1011923 C h e q u e R e g i s t e r b e i n g C h e q u e # 8 2 6 7 t o C h e q u e # 8 3 3 1 i n c l u s i v e , t o t a l i n g $ 7 3 4 , 4 7 4 . 9 0 a n d P a y r o l l D i s b u r s e m e n t s f o r t h e p e r i o d P a g e 2 4 0 o f 3 2 7 ? CORPORATION OF THE MUNICIPALITY OF BAYHAM AO I STAFF REPORT TO: Mayor & Members of Council DATE: April 8,2010 FROM: Administrator FILE: SUBJECT: Natural Gardens/Animal Control Advisory Report #2 NUMBER: P2010-03 Purpose This report is to bring forward the second set of recoÍrmendations from the Natural Gardens and Animal Control Advisory Group (respecting Animal Control). Background In late 2009learly 2010, Council appointed a citizen advisory group to examine potential policies and procedures regarding natural gardens and impacts on the current yard maintenance by-law, as well as the issue of animal control within urban areas of the municipality. The Advisory Group has already reported on the issue of natural gardens, and was asked to report to Council on a recommended course of action, policies, and procedures regarding animal control (excluding dogs and cats) by May 2010. The Advisory group has proceeded, and arrived at a consensus regarding animal control for recommendation to Council. The recommendation is for a change to the draft Animal Control By-law previously considered by Council, to permit chickens in urban areas subject to certain restrictions and regulation. Specifically,Part7 of the draft By-law currently provides as follows: 7 Class 3 Animal (chicken, goose, turkey, duck, or other fowl domestic or otherwise) 7.I No person shall keep a Class 3 animal within an Urban Area of the Municipality of Bayham. The Advisory group recommends an amendment to provide the following: 7 Class 3 Animal (chicken, goose, turkey, duck, or other fowl domestic or otherwise) 7.I No person shall keep a Class 3 animal with the exception of chickens within an Urban Area of the Municipality of Bayham. 7.2 No owner shall allow his or her chickens to be atlarge. 7.3 The total number of chickens permitted within the urban boundary shall not exceed 10 birds per household. 7.4 The chicken coop shall be designed and constructed to ensure proper ventilation and suffrcient space for the chickens and maintained in accordance with good husbandry practices and shall keep all wildlife out. 7.5 All dead chickens and remains must be disposed of within 24 hours and subject to public health regulations. 7.6 Chicken waste must be composted, used as fertilizer, or bagged for disposal. 7.7 Chicken feed must be stored in vermin proof containers. 7.8 Roosters are prohibited within an Urban Area of the Municipality of Bayham. 7.9 All lots housing chickens must have: (1) Detached dwellings on them; (2) afrontage of at least 40 feet; and, (3) a depth ofat least 100 feet. 7.10 The chicken coup shall be located at least 25 feet from the rear lot line and at least 15 feet from any side lot line on the lot on which the coop will be located. Staff Report P2010-03 regarding Natural Gardens / Animal Control Advisory Report #2. File: A01 Page 241 of 327 2 In addition, the Advisory group has recommended some additional changes to the draft byJaw to provide that the by-law shall not apply to lands zoned agricultural, and changes to the Enforcement clauses of the draft, intended to provide that infractions under the by-law would be a single infraction vs. the potential for daily infraction as currently in place. Staff Comments The amendment proposed by the Advisory Group provides an allowance specifically for chickens in urban areas of the Municipality. It is understood that these regulations are modeled closely from existing regulations in the City of Niagara Falls. The recommended regulations surrounding this allowance do not cause staff any major concerns regarding enforcement. There are some concerns regarding full exclusion of agricultural zoned properties (ie: would allow then for exotic animals), and the enforcement clause amendments. In addition, it should be noted that the recommendations as currently drafted do not specifically restrict coops in front yards. Current zoning provisions do however preclude accessory structures from front yards and exterior side yards. Staff suggest that should Council be willing to consider the allowance for chickens, that some legal input be obtained regarding the enforcement sections. Strategic Plan Goals Goal #3 - Create a positive business atmosphere GoaI#7 - Provide excellence in environmental stewardship Recommendation That staff be directed to prepare the necessary amendments to draft By-law No. 2009-071, being a by- law to Regulate and Control Animals, generally as recommended by the Natural GarderVAnimal Control Advisory Group, for Council consideration Staff Report P2010-03 regarding Natural Gardens / Animal Control Advisory Report #2. File: A01 Page 242 of 327 ' 'Ma r. 31, 20 1 0 I : 52Al/l County of Elein No,5121 P, 2/2 I Alt" March 31,2010 TO: All Clerks and Councils of Municipalities in the Gounty of Elgin RE: Elqin Coq.ntv Official Plan Proqram - Public Fo.pus Group Participants Thank you for the opportunity of speaking to your Council recently about the Elgin County Official Plan Program, I visited every local municipal Council during February and March, I am now following up on my request for two community volunteers to participate in the Public Focus Group for the Elgin County Official Plan Program. As mentioned, we are looking for community-minded individuals who are interested in sharing their ideas and providing feedback'as part of the County's consultation process. Participants will be required to attend a minimum of four facilitated meetings and provide feedback on various reports and documents that will be circulated by the County prior to meetings. Please foruard the names and contact information for your local participants by April 23,2010 to: Steve Evans Managêr of Planning CountY of Elgin sev?.ns(ôelq i n-cou ntv. on. ca Steve Evans, MCIP RPP Manager of Planning.County ot Elgln Almlnl*lr¡tlve servlcee 450 Sunsèl Drfu6 St,Tlomos, ôn NSRSVI Phône; 51+631-Ir'60 wwlv.e lgin40unty,0n,ç0 Plogiressive Dy Nature Correspondence dated March 31, 2010 from County of Elgin regarding "Elgin County Official Plan Program - Public Focus Page 243 of 327 Page 244 of 327 CJ THE CORPORATION OF THE MUNICIPALITY OF BAYTIAM STAFF REPORT TO: Mayor & Members of Council FROM: Lynda Millard, Clerk SUBJECT: Cemetery Care Services Renewal DATE: April9,2010 FILE: L04 NUMBER: C2010-04 Strategic Plan Goals: Goal # I Goal # 3 Goal# 4 GoaI#7 Practice responsible financial management Create a positive business atrnosphere Be dedicated to service excellence Promote excellence in environmental stewardship Purpose To provide Council with a recommendation to renew the contracts for the provision of cemetery care services. Background Last year ads were placed in the local papers requesting price quotations for cemetery care services for the various municipal cemeteries. Several responses on a'þer cut" basis were received. Len Froese O/A Ground Effects Landscape and Design was the successful contractor. Comments All work was completed in a manner satisfactory to staff and the individual Cemetery Boards. Additional quotes were provided to add Straffordville, Guysboro and Calton for 2010. To date the Straffordville and Guysboro Boards have confirmed they wish to be added to the list. Staff would therefore recoûrmend the renewal of the agreements for another two year term as permitted in the original contracts, along with the addition of Straffordville and Guysboro. Calton has not advised as of the date of this report. Staff Report C2010-04 regarding Cemetery Care Services Renewal. File: L04 Page 245 of 327 Recommendation: "TIIAT Staff Report C2010-04 be received; THAT By-law 2010-026rbeing a by-law to renew the agreement with Len Froese o/a Ground Effects Landscape & Design for cemetery care services be presented to Council for enactment; TIIAT the Straffordville, Guysboro and Calton cemeteries be added to the agreement for additional cemetery care services at a cost of $200' $120 and $120 per cuÇ respectively; AND TIIAT By-Law 2009-028, being a by-law to amend and renew the agreement with Len Froese o/a Ground Effects Landscape & Design for the provision of additional cemetery care services, be presented to Council for enactment." Respectfully submitted Reviewed by Lynda Millard Staff Report C2010-04 regarding Cemetery Care Services Renewal. File: L04 Page 246 of 327 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LA\il NO.2010-026 A BY.LAW TO AUTHORIZE THE RENEWAL OF AN AGREEMENT BET\ilEEN THE MTINICIPALITY OF BAYHAM AND LEN FROESE O/AGROT]ND EFFECTS LANDSCAPE AND DESIGN FOR TIIE PROVISION OF CEMETERY CARE SERVICES IN THE MT]NICIPALITY OF BAYHAM WIIEREAS the Council of the Corporation of the Municþality of Bayham did pass By-law 2009-057 on April 16,2009 authorizing the Mayor and Clerk to execute an agreønent with Len Froese O/A Ground Effects Landscape and Design for landscape services in the Municipality of Bayham; AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham and the contractor are desirous of renewing this contract for a further two year period, as permitted in the original agreement; NOW THEREFORE THE COUNCIL OF TIIE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM ENACTS AS FOLLO\MS: 1. TIIAT the Agreement for the provision of cemetery care services between the Municþality of Bayham and Len Froese O/A Ground Effects Landscape and Design, be renewed for a further two year term; 2. TIIAT all terms and conditions of the original agreement rernain in full force and effect; 3. TIIAT this by-law shall come into full force and effect upon final passing. READ A FIRST, SECOND AND TIIIRD TIME AND FINALLY PASSED TIIIS 15TH DAY OF APRIL 2OIO. MAYOR CLERK Staff Report C2010-04 regarding Cemetery Care Services Renewal. File: L04 Page 247 of 327 TIIE CORPORATION OF THE MUNICIPALITY OF BAYIIAM BY-LAW NO. 2010-028 A BY-LAW TO AUTHORIZE THE RENEWAL OF AN AGREEMENT BETWEEN THE MUNICIPALITY OF BAYHAM AND LEN FROESE O/AGROTJND EFFECTS LANDSCAPE AND DESIGN FOR TIIE PROVISION OF ADDITIONAL CEMETERY CARE SERVICES IN THE MUNICIPALITY OF BAYHAM \ilHEREAS the Council of the Corporation of the Municipality of Bayham did pass By-law 2009-078 on May 21,2009 authorizing the Mayor and Clerk to execute an agreement with Len Froese O/A Ground Effects Landscape and Design for landscape services in the Municipality of Bayham; AND WIIEREAS the Council of the Corporation of the Municþality of Bayham and the contractor are desirous of renewing this contract for a further two year period, as permitted in the original agreement; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MI]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS: l. THAT the Agreement for the provision of cemetery care services between the Municþality of Bayham and Len Froese O/A Ground Effects Landscape and Design, be renewed for a further two year term; 2. TIIAT the following cemeteries be added to the contract as follows: nicipality of Bayham Gemeter¡es U Cemetery Name 4 Straffordville 5 Guysboro 6 Calton Property Location 55939 Heritage Line 57682IlentageLrne 6964 Richmond Road Quote per cut per site $200 $120 r20 3. TIIAT all other terms and conditions of the original agreement remain in full force and effect; 4. THAT this by-law shall come into fulI force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15TH DAY OF APRIL 2OIO. MAYOR CLERK Staff Report C2010-04 regarding Cemetery Care Services Renewal. File: L04 Page 248 of 327 q CORPORATION OF THE MUNICIPALITY OF BAYHAM STAFF MEMORAI\DITM TO: Mayor & Members of Council FROM: Kyle Kruger, Administrator SUBJECT: Municipal Assistance Program - Fee Waivers etc. DATE: April8,2010 FILE: f ,, !'" Council is currently considering applications under our Municipal Assistance Program through the Municipal budget process. Given that the budget process is not expected to conclude until at least the end of April, and a number of the fee waivers etc. are for events that are scheduled in the near future, it is suggested that Council may wish to consider those items that do not have a grant allocation at this time. Staff Memorandum regarding Municipal Assistance Program - Fee Waivers etc. File: F11 Page 249 of 327 Page 250 of 327 Municipal Assistance Applications Summary - 2010 March 2010 (as amended) urDG€ ofAss¡strncc J Rcouest veÍ rDÞort itv Usc Othtr Not6 Itrafo rdv i I Ie Commffi ¡ ly Comm To improve comun¡ty relationships/pride; improve appcarancc of Staffordville; promotr municþalit¡ ìVatcmelon fest No SetAmomt StafF. Com Ccnùe & grounds Aug 272t; u-ç ofCom Centp part¡ng Iolccmentpad & gmds up to 3 timesr'ycaç usc of hall 5 timcs; usc ofmun sign; w ofnun ofhcc mæting mm onccy'montbl¡4 we ofmua photocopier Waæring grounds p¡ep, st€.| bmers, pæde FafF. contol, prcvision ofgaöage dupsrcç picnic tables; cleaning ofccment pad & rcpairq assist with porable wasb¡oom facilities lcs - St-aff. Com. Ctr Pa& Vm Sigt Muniçal Oñicc ntg rcom (l/month); rhotocopicr ìilatemelonFel dmpstu, grouads cleming; w/r facilities, additional picni< tables. AIso assist w/ rcnovatio¡s in Parketfe (ic. new plantVup keç) 2009 Statement of Rryenues & Expenscs prcvided I & Puk gañage dumpster, FafFrc [ol forpandg prcp of park (æment ¡, portable wir facilities, picníc ables, ) parking lot for up to 4 olher cvents, emmt & mioval of süæt buners, of Municipal sig4 usc of Municipal cc for monthly meetings Strafo rdv il Ie F iref gh tert .4t s æ Ìcrcæ experses ad irrreasc prcfit which s used ûoprclusc fi¡e & rcsq¡e ¡clated quiprnent Vic¡¡a Co¡mn Ctr (2 evcnts in Ma& Oct)Yes -Vienna Comm Ctr 2009 Statemcnt of Reverues & Expcoses provided r'CC (whoþ baÐ fee waive¡ for 2 cvmts 'mt i¡rcL cleaning cba¡ges) \trafordville Lioness Cl ub Misc. Cormmitys+port St¡ffComm Cc¡¡û,e 2 wmts (May l/10 fishÊy plus orr otlrr cvcnt) Ycs - StrafiComm Ctr + kirchcn Events formprovided but no financial statcmcnt SCC fæ waiver for 2 evenb Wafordville &nta Claus Puade Cominee Liore) Prcvide Par¿dc & to havc a ¡eccption for childrcn ro mtSmta Clau ;t6fr. Colm CmüE (l evcflt - Dec. I l) Yes - pæde sr4port for tzffic contol - 2 pcrsons + 2 tucks (l hr) fcs - Straff. Coûm Ct ræde irsur¿¡rcc, 2 tncks wi lights it-affic contol -l lu) + mad clær¡e - Cld Chapel St S @ Heritagp flefr hm rnly) *Note roed clc. ¡ot dooc in t009 2009 Stabr¡¡crit ofRevcnues & Exp€rdiùir€s prcYided SCC fees waived (mt ircl. clming), sewiccs, ¡u¡powr, rcad CoureJspporg cquipment Tills -lk D is tr¡d Multi-Sera icc Adult Liteccy, Comuity Cours€lling î 6,tn Rcqmt 36,17l,o be dirctÊd towad Adult Basic Litcracy devoted to Bayham 2009 Statemnt of Revcnues & Expercspovided $500 Ttctuø Lionss Misc. Cotrmun¡ty sipport Vierura Com Ct-IÞtr+ Kitchen monthjy Brd Mon- Sçt - Iur '10 cvcns) plus I :vcr¡t downstairs with prkr nighls set up & 2 ;vcnb both rp & dowrstairs & prior niglrts ;¿1-¡¡p + possible otl¡er wents TBA Yes - Vienna Comm Ctr l00ll Stateænt of Revcnues & E4cr¡diûr€s provided + Evcrb fofm VCC bassrent & htchen nnnthly (10 æcnb) ph¡s whoþ hall for3 2day event (rrct fuæ|. cleaning clurgcs) Yiem Liots Club V{isc. CoÍunmity slÐporl Vienna Comm Ct ¡nct kibhd (21 meetings Kitclrcn onþ;3 wents qpstais and kitchcn; 2 cve¡ts dowrstairs; possible other fundniscrs) + 2 cvmts for thc Lco's Yes - Vierou Comm Ctr Provirted 2009 yø end report I list ofdates for r¡sc ofCC VCC den - fee waiva for 2l neetings + whole ball for rp to 5 cvents (rct ircl. cleaning cha¡gps) SCC (kitchen2 mtgJmtlç wkly bíngos, 4 am evmts - not ircl- cleaning tables), muicþal sign H Snafordville BPSC (Scouts)To heþ filrd activities & camps, also to rpgrade equipmt - ¡e. tenb" canoes etc ¡ 9,000 Need to rpgrade cquiprrent to preparc for'rir'odd Janbo¡ee' in Mexico July 20t l. Provided 201 0 Rev & exp shee + ?olicy, Org" & Rules book Recelved 11000 l¡ 2ffit Total s 21,507 S t a f f M e m o r a n d u m r e g a r d i n g M u n i c i p a l A s s i s t a n c e P r o g r a m - F e e W a i v e r s e t c . F i l e : F 1 1 P a g e 2 5 1 o f 3 2 7 Municipal AssistanceApplications Summary - 2010 Ma¡ch 2010 (as amended) tncc fe¡rDDort !!er Not€s rnmñ Bayhan Hislor¡cal Sæiety Preseryation of history, Acquire afifacb elating to Baybam Yes - usc of Municipal Ofticc for monthly meetings, lor¿gc in Edison Museum File cabinet filc folderq paper, :nvclopcs, usc ofphotocopier and rupplies + I ofourused/nplaced nmputers & assecories (printer, ;canner etQ 2009 Revmuc & Ergensc ttatmenq Ffuancial Repof ¡rovided Usc of Municþal Ofñce for monthly mætinç, stomge in &lison Museum, file cabi¡eÇ file folders, envelopes, srpplies, usc of photocopier md srpplies hst Elgin C,amnuily Assìsløce Program 'Concr Cupboard)To ofrset rcntpa¡ænts ¡lJ00 20o9 Rwenrc&E:pense Statefüent provided ¡r,m0 %slnSlu Misc. Corununity sr4port \frcm Com¡r Ccnte l0 meetings plls 2-3 fun&aising errcnts Ycs - Vier¡na C.omm Ccnt€ 2009 Revcruc & Expelsc Statetrþnt + Bal,arrce sheet orovided Com Ctr (10 nreetings plus 2-3 ;ing wcnts) Elgin Comly Plwmal ¿lssoc To assist wíth 2010 Couty Plowing Maæh - advertising, prizc mre¡ gerrcml expendihrÊs ¡200 Letter onþ - m 4plication lonn ¡200 Optimis t Club Strafordv illelBayhan Io bavc opcrating cxpenscs for ñ¡r&aise¡s Srafi Co¡rs¡ Ccnte + kitcheí (2 evcn6)fes - Su'aff. Comm Cù tlo 2009 brdget srypl¡ed 2009 were a¡rd crpc¡sc Sunumfy l4plied I + kitchsr 2 er¿ents (l d¿ncÊ, lsl aid) incl cleaning chârges Caø Yallq Chamber ofComnercc Io assist with sum¡rcr sû¡dent w¿gÊ (Interp. Ccnte m¡tionl s 125 2009 Fimrrcial statemnl trSr )tter Ydll€t Chaìtkr of Conuteræ Us€ ofSCC + grant (clean- exp.) allows morc I to advcrtisc Exm s t00 Strafn CotrIm Ctr (l cvcnt - Erpo)Ycs - Sratr Comm Ctr !009 Frna¡rial statcmcú SCÌC fee waiver Port Bwell Comrnu,¡|y Chidwc Catrc PurchÂsc rcw toys, cquiprænÇ pogramning ¡aterials, æw tables for cl¡assroor¡s ¡3,000 Puclnsc ræs toys, cquipr¡ent, Fogramning mâtedals, æw tables for classrmns 2010 Budget Prcjeciioa a¡d 20@ Revcnuc lÊ. E4ersc Statement provided $500 Pon Burell Hitlorlat Sæiety to assist il tlre cost ofconducting a paradc, ê. foo4 advc¡tising; cquþment rental & npplies, cntertaiûreIÚ etc. s t.,os Ycs - Camda Day Par. (oad closures - legion ûo cemøph) Yes - beach arca, gaæbo, ce¡otaph & MiliDe Museurn parking lot Pande insmnce covenge & road closü€, Port-Gpotty, paindng gazebo (lus been done persorully cvery year) 2010 Budget Projection PrDvid ¡500 grant + usê ofPB beach + tsaffc Ðnùoyequipment & sûEet closu¡€ for oarade Port Bwell Lcgíon -P3. Br 524 Misc. Corún¡nity Sqport Tax Exenption tax Exeurption, Stect clos¡e/t'affic >ontol forParade IER l'E Pareng,lss ociatíon Spring (Graduation?) & tlallowecn Dancc to ñ¡ndnisc for school projecB Ycs - StaffComm Cr + cle¿ning fees waived (2 cvents)Yes - StraffCorm Ctr SpringiGrad dance is u¡decided & mtativeþ for May or Jrrc - llallowebr larce is Oct29 1009 Staterentof Rwenæs & 3xpeldiues prcvided ìCC fee waiver for I wcnt (Darr.c) 9t. Luta Angliø Chwch Guild To assist St h¡ke's chuch & serve tfrc commmity -ie. Furenl lwhes Vie¡nu Comm Cente baserrent (2 pemy sales a¡rd fimcr¿l lurrcheors as needed); Memorial Part for2 events Yes - Vie¡na Comm Ccnüe & Merorial part as rceded Penny Salcs (only cleaning charges appþ) & Fmml lurrches (rent& cleaning exempt) 2009 Income & Experse Statement $4plied VCC fcc waiver(2 peony sales ard fimral lucheoos as oeeded); VCC and oa¡k for2 wcnts S t a f f M e m o r a n d u m r e g a r d i n g M u n i c i p a l A s s i s t a n c e P r o g r a m - F e e W a i v e r s e t c . F i l e : F 1 1 P a g e 2 5 2 o f 3 2 7 Quarterly Report for The Bayham Water Distribution System for the period ending March 31,2010 Wateruvorks # 260004748 Section I - Introduction: This report is a summary of the first quarter's water quality, published in accordance with Ontario's Drinking Water Protection Regulation. lt includes important information regarding the source of water, analytical test results, and how these compare to the standards set by the Province. Section 2 - Compliance With Provincial Requlations: The Municipality of Bayham water system is operated in accordance with provincial reg u lations. The following is the criteria used: . Use of Accredited Labs: Analytical tests to monitor the water quality are conducted by a laboratory audited by the Canadian Association for EnvironmentalAnalytical Laboratories (CAEAL) and accredited by the Standards Council of Canada (SCC). Accreditation ensures that the laboratory has acceptable laboratory protocols and test methods in place. lt also requires the laboratory to provide evidence and assurances of the proficiency of the analysts performing the test methods. . Operation by Licensed Operators: The water distribution system is operated and maintained by the Municipalities competent and licensed staff. The mandatory licensing program for operators of drinking water facilities in Ontario is regulated under the Ontario Water Resources Act (OWRA) Regulation 128104. Licensing means that an individual meets the education and experience requirements and has successfully passed the certification exam. Quarterly Report for the Bayham Water Distribution System and call ins for period ending March 31, 2010. File: E08 Page 253 of 327 . Sampling and Analytical Requirements: The Municipality follows a sampling and analysis schedule required by the OWRA Regulation 170103, the Ontario Drinking Water Standards. More information on sampling and analysis, including results are available in this report and from the Municipal Wastewater Treatment Plant. . Adherence to Ministry Guidelines and Procedures: To ensure the protection of the public's health and operational excellence, the Municipality adheres to the guidelines and procedures developed by the Ministry of the Environment and the Ministry of Health. Section 3 - Svstem lnformation: Facility Name: Bayham Water Distribution System Contact: Municipal Location: Municipality of Bayham Water and Wastewater Superintendent: Ed Roloson ( overall responsible operator ) Water and Wastewater Operators: Bob Butler & Adam Swance Service Area: Port Burwell and Vienna Service Population: 2500 Operational Description: Bayham Water System is serviced by the Elgin Area Water System. lncluding the Municipalities of Central Elgin and Malahide. Raw Water Source: Lake Erie Treated Water: Elgin Area Water System Disinfection Method: Gas chlorination at Elgin Area Water Plant Secondary Disinfection Method: The sodium hypochlorite is residual and flow paced at the Port Burwell Tower and Lakeview Rechlorination Facility. Quarterly Report for the Bayham Water Distribution System and call ins for period ending March 31, 2010. File: E08 Page 254 of 327 Section 4 - Analytical Test Results: Ulicro biological Parameters Jan.Feb.Mar. Quarter Summarv MAC / IMAC lotal Goliform )FUl100mls \umber of Samples 12 12 15 39 \umber of )etectable Results 0 0 0 0 Vlin / Max Absent lxceedences 0 0 0 0 S.esample ;ecal Goliform or E-Coli Gount IFU/100mls rlumber of Samples 12 12 15 39 tlumber of )etectable Results 0 0 0 0 Vlin / Max Absent ixceedences 0 0 0 0 {eterotrophic )late Gount / 3ackqround tlumber of Samples 12 12 l5 39 tlumber of )etectable Results 0 0 0 0 vlin / Max 500/200 cFU lxceedences 0 0 0 0 Resample Iypical Source of Sontamination Vlicrobial contaminants, such as viruses and bacteria, may come fron ;eptic systems, agricultural livestock operations, wildlife, and wastewatel reatment olants. 3omments: Samples are collected weekly from the Port BurwellWorks Yard, Poft Burwell /Vastewater Treatment Plant and in Vienna at the Vienna Home Centre. Quarterly Report for the Bayham Water Distribution System and call ins for period ending March 31, 2010. File: E08 Page 255 of 327 Operational Parameters Jan.Feb.Mar.Quarter summarv MAC/IMAC Ghlorine Residual Free Number of Samples 12 12 15 39 Number of Detectable Results below Reg. requirements 0 0 0 0 Min/Max 0.72- 1.35 1.03 - 1.46 0.98 - 1.52 0.72 - 1.52 0.05 Min. 4.00 Max. Exceedances 0 0 0 0 Comments Operational Parameters Jan.Feb.Mar.Quarter summarv MAC/IMAG Chlorine Residual Free ldailv ) Daily chlorine testing is done at the extremities of Vienna & Pt. Burwell. Number of Samoles 62 58 62 t82 Number of Detectable Results below Reg requirements 0 0 0 0 Min/Max. mg/l Port Burwell 0.51 - 1.34 0.43 - 1.46 0.32 - 1.43 0.43 -1.46 0.05 Min. 4.00 Max. Min/Max. mg/l Vienna 0.40 - 1.35 0.80 - 1.32 0.71 -1.51 0.40 -1.51 0.05 Min. 4.00 Max. Section 5 - Discussion of Analvtical Results: It was found through thorough sampling that there were no adverse results during this time period. Quarterly Report for the Bayham Water Distribution System and call ins for period ending March 31, 2010. File: E08 Page 256 of 327 Parameter Comoound MAC or IMAC Trihalomethanes (quarterlv) 0.0370 mg/L Port Burwell 0.0350 mo/L Vienna 0.100 mg/L Lead Pb (tested in 2no & 3'd ouarter ) 0.01 mg/L MAC Section 6 - List of all Gompounds Detected in Analvsis of Water Samples: Section 7 - Definitions and Abbreviations: a a MAC - Maximum Acceptable Concentration. IMAC - lnterim Maximum Acceptable Concentration. Goliform Bacteria - A group of commonly occurring rod shaped bacteria. Their presence in a water sample is indicative of inadequate filtration and/or disinfection. Fecal Goliform Bacteria - Refers to a subgroup of coliform bacteria present in the digestive system of warm blooded animals and humans. Heterotrophic Plate Gount (HPC) - A method of measuring bacterial content in water samples. Also known as Standard Plate Count. Organic Parameter - A group of chemical compounds containing carbon. lnorganic Parameter - A group of chemical compounds not containing carbon. Raw Water - Surface or ground water available as a source of drinking water that has not received any treatment. Quarterly Report for the Bayham Water Distribution System and call ins for period ending March 31, 2010. File: E08 Page 257 of 327 Municipality of Bayham Daily Process Data Gollection 4t12t2010 Facility: Works: Month: Bayham Water Distribution 12600047 481 - Bayham Water Distribution January-10 to March-10 CALL INS FOR 1st QUARTER 2010 211412010 Oper. Highlight 312212010 Oper. Highlight Details water at water line before the shut off valve for the water meter. Call ln - 2 hours - Shut-off water at 4660 Plank Road due to broken water line. Call ln - 2 hour - Turned water on for 41 Edison Drive in Vienna which was left off during the construction project. 52 Addison St. Port Burwell service line break. lsolated leak to be repaired the following morning. Q u a r t e r l y R e p o r t f o r t h e B a y h a m W a t e r D i s t r i b u t i o n S y s t e m a n d c a l l i n s f o r p e r i o d e n d i n g M a r c h 3 1 , 2 0 1 0 . F i l e : E 0 8 P a g e 2 5 8 o f 3 2 7 Quarterly Report for The Municipality of Bayham Small Municipal Non-Residential Wells for the period ending March 31,2010 Straffordvil le Comm u n ity Gentre Bayham Medical Gentre Bayham Municipal Office Straffordville Library Straffordville Firehall Eden & Area Gommunity Gentre Section 1 - lntroduction: This report is a summary of the second quarter water quality, published in accordance with Ontario's Drinking Water Protection Regulation. lt íncludes important information regarding the source of water, analytical test results, and how these compare to the standards set by the Province. Section 2 - Compliance With Provincial Resulations: The well systems listed above are operated in accordance with provincial regulations. The following is the criteria used: . Use of Accredited Labs: Analytical tests to monitor the water quality are conducted by a laboratory audited by the Canadian Association for EnvironmentalAnalytical Laboratories (CAEAL) and accredited by the Standards Council of Canada (SCC). Accreditation ensures that the laboratory has acceptable laboratory protocols and test methods in place. lt also requíres the laboratory to provide evidence and assurances of the proficiency of the analysts performing the test methods. . Sampling and Analytical Requirements: Sampling and analysis schedule required by Ontario Regulation 318/08, and the Ontario Drinking Water Standards are fully complied with. More information on sampling and analysis, including results are available in this report and from the Municipal Wastewater Treatment Plant. Quarterly Report for the Bayham Small Municipal Non- Residential Wells for the period ending March 31, 2010. File: E08 Page 259 of 327 . Adherence to Ministry Guidelines and Procedures: To ensure the protection of the public's health and operational excellence, the Municipalíty adheres to the guidelines and procedures developed by the Ministry of the Environment and the Ministry of Health. Section 3 - Analvtical Test Results: Micro biological Parameters Jan.Feb.Mar.Quarter Summary MAC / IMAC lotal Coliform ;ounts/100mls !umber of Samples 12 12 l8 42 lumber of )etectable Results 0 0 0 0 Vlin / Max Absent ixceedences 0 0 0 0 ìesample =ecal Goliform or E-Goli Gount >ounts/100mls tlumber of Samples 12 12 r8 42 \umber of )etectable Results 0 0 0 0 Min / Max Absent lxceedences 0 0 0 0 Resample Absent lleterotrophic tlate Count & 3ackground lount No longer required undet new regulatior rlumber of Samples 0 0 0 0 lumber of )etectable Results 0 0 0 0 VIin / Max 500 Counts/mL 200 Counts/mL lxceedences 0 0 0 0 Quarterly Report for the Bayham Small Municipal Non- Residential Wells for the period ending March 31, 2010. File: E08 Page 260 of 327 Section 4 - Discussion of Analvtical Results: It was found through thorough sampling that there were no microbiological adverse result during this time period. o All facilities are posted non-potable and bottled water is provided. Section 6 - Definitions and Abbreviations: . MAC - Maximum Acceptable Concentration.. IMAC - Interim Maximum Acceptable Concentration.. Goliform Bacteria - A group of commonly occurring rod shaped bacteria. Their presence in a water sample is indicative of inadequate filtration and/or disinfection.. Fecal Coliform Bacteria - Refers to a subgroup of coliform bacteria present in the digestive system of warm blooded animals and humans.. Heterotrophic Plate Count (HPC) - A method of measuring bacterial content in water samples. Also known as Standard Plate Count.. Organic Parameter - A group of chemical compounds containing carbon.. lnorganic Parameter - A group of chemical compounds not containing carbon.. Raw Water - Surface or ground water available as a source of drinking water that has not received any treatment. Parameter Comoound MAC or IMAG Nitrates No longer required to be tested under new regulation 10 mg/L MAC Sodium As above 20 mslL MAC Quarterly Report for the Bayham Small Municipal Non- Residential Wells for the period ending March 31, 2010. File: E08 Page 261 of 327 Page 262 of 327 Port Burwell Wastewater Treatment Plant Municipality of Bayham Annual Gompliance Summary Year: Works # : Population Served: Design Avg Flow (m3): 2010 I r000'13'19 24æ 't060 FLOWS BIOCHEMICAL 02 DEMANO SUSPENDED SOLIDS PHOSPHORUS NITROGEN SERIES EFFLUENT 2009 Total Avo. Dav Max Dav Avd. Raw Avq. Raw Avq. Eff.Avo. Load Avo. Raw Avq. Eff.Avq. Load Avq. Raw Avq. Eff.Avo- Load Avo. Eff.Àvo. Load Avq. Eff.AvE. Eff.E. Coli DO pH Flow Flow Flow CBOD cBoo CBOD CBOD ss ss SS Phos.Ph03.Phos.NH3 + ¡¡.¡tH. + NH.Nitrate Nitrite Gêo. Mean Month m3 m3 m3 lmo/Ll lko/devl lmorLl lko/davl lmorLl lmo/Ll lmo/Lì (mq/L)(kq/dav)fmo/Lì lmo/L)fmq/Ll cnt/l00ml mo/L January 17346 598.1 964.0 200 0 119 62 5.00 2.99 272.5 7.90 4.72 654 060 0.36 0.'19 0.11 16.35 o.12 45.69 5.26 798 Februaru 13524 ¿183 0 602.0 244.3 1't 9.93 450 2.17 381.8 6.50 3.14 7.55 050 o.24 0.54 o26 17 73 013 0.03 524 757 March 19154 660.5 897.0 254.0 167.77 5.80 383 294.8 8.80 5.81 5.35 038 o.25 198 131 11.87 0.15 3.59 538 7.48 A ori Mav June Julv Auoust Soptembel Oc{ober November December AVERAGE 16674.7 580.5 82't 0 23É'.1 135.77 5.10 3.00 316.37 7.73 4.56 8.48 0.49 0.28 0.90 0.56 ',15.32 0.13 16-4/5.31 7.68 MAXIMUM 1915¿1.0 660.5 9ô{.0 254.0 167.77 5.80 3.83 381.80 8_80 5.81 7.55 0.60 0.36 1.98 l.3l 17.73 0.15 5.38 7.98 CRITERIA 1060.0 < 15 t5.90 l5 15.90 < 1.0 l-06 <2 2ia 200.00 CRITERIA Decl-ADr15 1060.0 15 15.90 15 15.90 < 1.0 1.06 <5 5.30 none TEETS Concentretion Cr¡têrie YES YES YES YES YES YES YES YES Yes OBJECTIVES non-fteezinq 1060.0 10 10.60 t0 10.60 < 0.75 080 <,|1.06 150.00 >5 OBJECTIVES fieezino 1060.0 t0 10.60 10 10.60 < 0-75 080 <3 3.18 150.00 >5 Roasons for fa¡lure / Other Problems:Romedial Actions: Eff,uent discharge to the Big Otter Creek Q u a r t e r l y C o m p l i a n c e S u m m a r y f o r t h e P o r t B u r w e l l W a s t e w a t e r T r e a t m e n t P l a n t a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , P a g e 2 6 3 o f 3 2 7 Page 264 of 327 Facility: Works: Month: Municipality of Bayham Daily Process Data Collection Port BurwellWastewater Tr s [110001319] - Port Burwell Wastewater Treatment Plant January-10 to March-10 CALL INS FOR lst QUARTER 2010 Details 4t12t2010 1 21612010 Oper. 211312010 Oper. Highlight 2l19l2O1O Oper. Highlight 212512010 Oper. Highlight 16-1910312010 Oper. Highlight Call ln - t hr - Low levelalarm at Pump Station #8. Reset and acknowledge alarm. Call ln - t hr - Hi Hi level alarm at Pump Station #2. Reset and acknowledge alarm. Call ln - 4 hrs - Received multiple pages overnight for Pump Station #6 for pump #1 failure to start. Troubleshooting issue of the multiple alarms. lssues with soft starter. Reset and acknowledge alarms. Call ln - 4 hrs - Received multiple pages over the week for Low and Low-low level alarms for Pump Station #8. Reset and acknowledge alarms. Operational High Flows (Weather)Power Failure/Outage Q u a r t e r l y C o m p l i a n c e S u m m a r y f o r t h e P o r t B u r w e l l W a s t e w a t e r T r e a t m e n t P l a n t a n d c a l l i n s f o r t h e p e r i o d e n d i n g M a r c h 3 1 , P a g e 2 6 5 o f 3 2 7 Page 266 of 327 Ministry of the Environment Safe Drinking Water Branch 3232 White Oak Road, 3d Floor London ON N6E 1LB Tel (s19) 873-s094 Fax (519) 873-5096 Ministère de l'Environnement Direction du contrôle de la qualité de I'eau potable Bureau du district de London 3" étage 3232, chemin White Oak London (Ontario) N6E 1L8 Tel (519) 873-s094 Fax (519) 873-5096 File No. EL-BA-540 WW# 260004748 March 30, 2010 The Corporation of the Municipality of Bayham 9344 Plank Line Stratffordville, Ontario NOJ 1Y0 Attention: Mr. Kyle Kruger, CMo/Administrator Re: Bayham (AWS) Distribution System Inspection conducted on February I7,2010 The enclosed Drinking Water lnspection Report outlines non-compliance, if any, with Ministry legislation, and policies for the above noted water system. Violations noted in this report, if any, have been evaluated based on cortmunity risk. These violations will be monitored for compliance with the minimum standards for drinking water in Ontario as set forth under the Safe Drinking Water Act and associated regulations. Where risk is deemed to be high and/or compliance is an ongoing concern, violations will be forwarded to this Mini stry' s Investi gation and Enforcement Branch. In o¡der to measure individual inspection results, the Ministry has established an inspection compliance risk framework based on the principles of the Inspection, Investigation & Enforcement (II&E) Secretariat and advice of internal/external risk experts. The Inspection Summary Rating Record (IRR), included as Appendix D of the inspection report, provides the Ministry, the system owner and the local Public Health Units with a summarized quantitative measure of the drinking water system's annual inspection and regulated water quality testing performance. Please note the attached IRR methodology memo describing how the risk rating model has improved to better reflect the health related and administrative non-compliance found in an inspection report. IRR ratings are published (for the previous inspection year) in the Ministry's Chief Drinking Water Inspector's Annual Report. If you have any questions or concerns regarding the rating, please contact Shawna Bourne, Drinking Water Program Supervisor, at (519) 873-5122. If you have any questions regarding the report, please feel free to call me at (519) 873-5092 Yours truly,-#(-- Jim Mille¡ Provincial Officer London District Offrce jim.w.miller@ ontario.ca cc. Mr. Ed Roloson, Water/Wastewater Supervisor Elgin-St. Thomas Health Unit Long Point Region Conservation Authority London District File Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 267 of 327 Ministry of the Environment BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Drinking Water System lnspection Report DWS Number: lnspection Number: Date of lnspection: lnspected By: 260004748 1-7GM3R Feb 17,2010 Jim Miller Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 268 of 327 Ministry of the Environment Drinking Water lnspection Report Table of Contents Table of Contents Owner lnformation.............. ..................... 2 lnspection Details..... ............... 2 lnspection Summary .............. 4 LMR lntroduction ............ ..........' 4 LMR Distribution System ............5 LMR Operations Manuals 5 LMR 1o9bo0ks................ ......... 5 LMR Security.................. ............ 6 LMR Certification and Training .....'............'.... 6 LMR Water Quality Monitoring ................".... 6 LMR Water Quality Assessment ......"..'........' I LMR Reporting and Corrective Actions ....."'. I LMR Other lnspection Findings .'.."."'..........'.8 Non Compliance with Regulatory Requirements and Actions Required................ I Summary of Best Practice lssues and Recommendat¡ons .............. ..... 10 Signatures............... ............... 12 Appendix A: Drinking Water System Components Description Appendix B: Certificate(s) of Approval Appendix C: MOE Audit Sample Results Appendix D: lnspection Rating Record Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 269 of 327 lf>^ ^ Ministry of the Environment ,)f OntafiO Drinkins water systém lnspection Report OWNER INFORMATION: Gompany Name: BAYHAM, THE CORPORATION OF THE MUNICIPALITY OF Street Number: 9344 Unit ldentifier: Street Name: PLANK Rd Gity: STRAFFORDVILLE Province: ON PostalGode: NOJ 1Y0 CONTACT INFORMATION Type: Owner Phone: (519) 866-5521 Email: kkruger@bayham.on.ca Title: CMO/Administrator Name: Kyle Kruger Fax: (s19) 866-3884 Type: Operating Authority/Owner Name: Edward Roloson Phone: $19) 8744761 Fax: þ19) 8744101 Email: eroloson@bayham.on.ca Title: WaterMastewater Superintendent INSPECTION DETAILS: DWS Name: BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM DWS Address: 9344 Plank Road Gounty/District: Bayham DistricUArea Office: London District DWS Gategory: Large Municipal Residentíal DWS Number: 260004748 lnspection Type: Announced lnspection Number: 1-7GM3R Date of lnspection: Feb 17,2010 Date of Previous lnspection: Feb 12, 2009 DRINKING WATER SYSTEM COMPONENTS DESCRIPTION Site (Name): Pt. BurwellWater Distribution Type: Treated Water POE Sub Type: Other Comments: The Port BurwellWater Distribution System was installed in 1971and presently serves an approximate population of 1,020 persons. The potable water is distributed through 12 kilometres of PVC water main, ranging in size from 6 to l0 inches with 52 main valves, 48 fire hydrants and 496 curb stops. Report Generated for millerji on 19/03/2010 (dd/mm/yyyy) DWS #: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: 1710212010 (dd/mm/yyyy) Page 2 01 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 270 of 327 ÐÞontario Ministry of the Environment Drinking Water System lnspection Report Site (Name): Vienna Booster Station and Distribution System Type: Treated Water POE Sub Type: Pumphouse Gomments: Treated water from the Port Burwell Secondary Water Supply System enters the Vienna Booster Station after receiving rechlorination at both the Port Burwell Water Tower and the Lakeview Rechlorination Facility. The Vienna Booster Station is located on the northwest corner of Vienna Line and Centre St. South, at 55486 Vienna Line. The station consists of a22 kilowatt pump rated at 45 litres per second at a total dynamic head of 26 metres, one pressure regulating valve and one by-pass piping connection. Under normal flow conditions the water passes through a pressure regulating valve, bypassing the pump until the system pressure drops to 30 psi and shuts down once the pressure reaches 70 psi. The Vienna Water Distribution System was installed in 1977 and presently serves a population of approximately 490 persons. The potable water is distributed through 5 kilometres of PVC and concrete ductile iron water main, ranging in size from 6 to 12 inches, with 38 main valves, 30 fire hydrants and 205 curb stops . Report Generated for millerji on 1910312010 (dd/mn/yyyy) DWS #: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: 1710212010 (dd/mm/yyyy) Page 3 of '12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 271 of 327 ÐÞontario Ministry of the Environment Drinking Water System lnspection Report INSPECTION SUMMARY INTRODUCTION * The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and authorizing documents such as Orders and Gertificates of Approval, as wellas evaluating conformance with Ministry drinking water related policies and guidelines during the inspection period. This report is based on an inspection of a "stand alone connected dístribution system". This type of system receives treated water from a separately owned "donor" system. This report contains all of the elements required to assess key compliance and conformance issues associated with a "receiver" system to ensure that the system was not being operated or managed in a "deficient" condition, as defined under O. Reg. 172103. The report does not contain items associated with the inspection of the donor system, such as source waters, intakes/wells and treatment facilities. Your system was chosen for a focused inspection during this inspection cycle because inspection findings over the past three years were such that the number of violations were minimal or non existent, there were few or no orders issued to you that were of significance in the maintenance of water potability and there were no deficiencies as defined in O. Reg. 172103. The undertaking of a focused inspection at your drinking water system during this year's inspection cycle does not ensure that a similar type of inspection will be conducted at any point in the future. Documents reviewed in association with this report included, but were not limited to: 1/ Ministry of the Environment Certificate of Approval (C of A) # 9379-5P9LY5 issued October 23, 2003; 2/ Ministry of the Environment Drinking Water lnspection Report 1-6NUVA dated, February 12, 2009 entitled Bayham (Elgin AWS) Distribution System Drinking Water System lnspection Report inspection date March 12,2009. This report also includes a review, and assessment of compliance and operating practices in relation to the following Acts and Regulations: 1/ Safe Drinking WaterAct, 2002; 2l Onlario Regulation 170103; 3/ Ontario Drinking-Water Quality Standards O. Reg 169/03; 4/ Ontario Water Resources Act, 1990; 5/ Certification of Drinking-Water System Operators and Water Quality Analysts; Regulation, O. Reg. 128104; 6/ Environmental Protection Act, 1990; Additional operational documents maintained by the owner/operating authority for the period from December 31, 2008 through December 31, 2009 were also reviewed in conjunction with the complíance evaluation. DISTRIBUTION SYSTEM Report Generated for millerji on 19/03/2010 (dd/mm/yyyy) DWS #: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: 1710212010 (dd/mm/yyyy) Page 4 of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 272 of 327 .Fv- LFontario Ministry of the Environment Drinking Water System lnspection Report DISTRIBUTION SYSTEM * Backflow preventers were installed at each service connection to lndustrial/Commercial/lnstitutional and agricultural process that were considered high hazard facilities. The Municipality of Bayham has implemented an inspection program as a means of assessing whether or not adequate backflow prevention devices are installed or required of high risk operations (i.e. wastewater plants, sewage pumping stations, industrial operations, car washes, interconnecting cisterns, hospitals, clinics, funeral homes, food packing plants, etc.). Test reports are available on file at the Water Distribution Department. The report includes the following: owner, location, model and make of assembly and name of certified tester. * Existing parts of the distribution system that were taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that came in contact with drinking water, were disinfected in accordance with the Procedure for Disinfection of Drinking Water In Ontario. The Ten States Standards and the Ontario Building Code have been adhered to in procedures for design, material selection and plumbing code requirements to maintain the integrity of the system. Procedures for flushing, disinfection and testing of new or repaired water mains are included in the Operations and Maintenance Manual. The disinfection procedures should be in accordance with proven industry best practice standards (i.e. AV1ÂffA C651-05 Standard for Disinfecting Water Mains, A\ t1rVA C652-02 for storage facilities and C653-03 for Water Treatment Plants). * Based on the records available the owner was able to maintain proper pressures in the distribution system. OPERATIONS MANUALS * The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. The Operations Manual is stored in an accessible location at the Port Burwell Wastewater Treatment Facility and is available to all operational staff. The Operations Manual contains the following: plans, drawings, process descriptions, water distribution operator duties, emergency procedures, disinfection procedures and other guidance materials typical of an Operations Manual. Also in the manual is a sampling plan which includes instructions pertaining to the identification of adverse drinking-water conditions as well as prescribed notifications and corrective actions. LOGBOOKS * Logs for the distribution subsystem(s) of the drinking water system contained the required information. During the site inspection, it was found that a general logbook identifying daily activities, operational checks, etc. was in place. Operational logs are a key component for the safe and efficient operation of a facility. Logs or other record-keeping mechanisms are required in order to document the operation of the drinking water system and corrective actions taken to adverse situations. * Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. '170103 7-5. All log records reviewed during the inspection identified the names of all operators of the facility and their respective signatures and/or initials. lt should be noted that any entries in the log must be identified by the person making the entry in the logs. An example of this is if multiple operators make entries in the log. lf this occurs, those persons must clearly identify who made the entry (i.e. by signature or initial). Report Generated for millerji on l9/03/2010 (dd/mm/yyyy) DWS #: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: 17102120'10 (dd/mm/yyyy) Page 5 of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 273 of 327 lF>- - Ministry of the Environment [r/f OntafiO Drinkine water system Inspection Report SECURITY * The owner had provided adequate security measures to protect components of the drinking-water system. CERTIFICATION AND TRAINING * The overall responsible operator had been designated for each subsystem. At the time of inspection, the Overall Responsible Operator (ORO) designated for the Bayham Water Distribution System was identified as Mr. Ed Roloson WaterMastewater Superintendent for the Municipality of Bayham. Mr. Roloson possesses certification equal to or greater than the classification level of the system (Water Dístribution Supply 1). ln the event that Mr. Roloson is unavailable, Mr. Robert Butler or Mr. Adam Swance may also be designated as ORO for the water distribution system. * Operators in charge had been designated for all subsystems which comprised the drinking- water system. During review of the operators' certification, it was determined that the Owner has designated operators in charge (OlC) responsible operations of the Bayham Water Distribution System with a certificate that is of the same class or higher than the system. The Owner must be aware that in the event that the Operator does not meet with the requirements to be classified as an OlC, an adequately licensed Operator should be listed as the OIC (on call), and be available to the staff member conducting the routine operational duties. * Only certified operators made adjustments to the treatment equipment. Documentation provided at the time of inspection (logbooks and other record keeping mechanisms) indicated that only certified operational staff made adjustments to water distribution processes. The Owner/Operator must be aware that the Safe Drinking WaterAct (SDWA) Section 11(1)5 requires the owner and/or the operating authority to ensure that the personnel at the drinking-water system are under the supervision of persons having the prescribed qualifications. The Owner/Operator should reference Ministry publication PIBS 4723e "Certifìcation Guide for Operators and Water Quality Analysts of Drinking Water Systems", dated August 1,2004, section 4 "Certification of Operators" identifies functions that must be performed by a certified operator. The Certification Guide identifies that certain duties must be performed by a certified operator, or at least have a certified operator (or P. Eng. designated as OIC) physically present and monitoring the work being performed. lt also identifies duties that can be undertaken by uncertified personnel without the direct physical supervision of the person with prescribed qualifications. WATER QUALITY MONITORING * All microbiological water quality monitoring requirements for distribution samples were being met. A review of the statement of analytical results for the inspection period confirmed that a minimum of three (3) distribution samples were taken each week and analyzed for E.coli, totalcoliform and HPC. ln accordancewith O. Reg. 170/03, Schedule 10, and based on the population served of 1500 persons, the Owner/Operating Authority is required to take a minimum of nine (9) distribution system samples each month, ensuring that at least one sample is taken in each week of the month. Each of the distribution samples are to be analyzed for E.coli, total coliform and 25% of the samples must be analyzed for background colony counts based on a heterotrophic plate count (HPC). Report Generated for millerji on 1 9/03/2010 (dd/mm/yyyy) DWS#:260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: 1710212010 (dd/mm/yyyy) Page 6 of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 274 of 327 .Fv-,i?ontario Ministry of the Environment Drinking Water System lnspection Report WATER QUALITY MONITORING * All trihalomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency. ln accordance with O. Reg. 170/03 Schedule 13-6, the Owner/Operator of the Bayham Water System shall continue to ensure that samples for trihalomethanes are collected and analyzed from the distribution system every three (3) months Documentation provided by the owner/operator during the inspection period indicates that all quarterly trihalomethane water quality monitoring requirements have been met. Sample results provided by the owner have been provided as a yearly average in the 2009 Annual Summary Report. * All sampling requirements for lead prescribed by schedule l5.l of O. Reg. 170/03 were being met. ln accordance with O. Reg. 170/03 , 15.1-4 (1), "The owner of a drinking water system and the operating authority for the system shall ensure that, in accordance with sections 15.1-6 and 15.1-7 , samples are taken during the periods described in subsection (2), (a) in plumbing that serves private residences, from at least the number of points set out in Column 3 of the Table to this section opposite the population served by the drinking water system; (b) in plumbing that does not serve private residences, from at least the number of points set out in Column 4 of the Table to this section opposite the population served by the drinking water system; and (c) in the drinking water system's distribution system, from at least the number of points set out in Column 5 of the Table to this section opposite the population served by the drinking water system. (2) The samples required by subsection (1) must be taken during each of the following periods: 1. The period from December 15, 2007 toApril 15,2008 and the corresponding period in every subsequent I 2-month period. 2. The period from June 15, 2008 to October 15, 2008 and the corresponding period in every subsequent I 2-month period." Based on the service area population of the Bayham Distribution System the Owner was required to collect and analyze a total of twenty (20) plumbing samples from private residences, two (2) plumbing samples from non-private residences and four (4)samples from the distribution system during each corresponding sample period. Due to the lack of participating private residential connections the Municipality of Bayham applied for relief from regulatory requirements and was successful in acquiring relief. A copy of Certificate of Approval # P8260004748RR-01 is located in Appendix B: Certificates of Approval. * All sampling requirements for alkalinity and pH prescribed by schedule 15.1 of O. Reg. 170/03 were being met. During the documentation review all lead samples collected by the owner were in accordance with the direction provided in Schedule 15.1-7(3). A spreadsheet provided by the owner clearly identified alkalinity and pH results. * The secondary disinfectant residual was measured as required for the distribution system. All distribution free available chlorine (FAC) residual measurements provided by the owner during the inspection review were appropriately documented, including the following: the time, date, FAC residualand the person who analyzed the sample. The owner sampled two (2) times daily from different locations in the distribution system. Report Generated for millerji on 19/03/2010 (dd/mm/yyyy) DWS #: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: 1710212010 (dd/mm/yyyy) PageT of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 275 of 327 Þontario Ministry of the Environment Drinking Water System lnspection Report WATER QUALITY MONITORING * Records confírmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained, During the documentation review, records reviewed demonstrate that chlorine residuals are being collected at the same time and location as microbiological samples from the distribution. The owner has fulfilled the requirements prescribed by O. Reg. 170/03 6-3(l) which requires that where a water sample is taken and tested for a microbiological parameter, the owner of the drinking water system and the operating authority for the system shall ensure that another sample is taken at the same time from the same location and is tested immediately for, (a) free chlorine residual, if the system provides chlorination and does not provide chloramination; or (b) combined chlorine residual, if the system provides chloramination. * Testing for parameters required by legislation, Order, or a Permit, Licence orApproval issued under Part V of the SDWA was conducted by laboratories in Ontario licenced to test for that parameter, or by eligible |aboratories outside Ontario. The Municipality contracts SGS Lakefield Research Ltd., 746 Baseline Road E., Suite 202, London ON and Maxxam Analytics lnc 6740 Campobello Road Mississauga ON to conduct the required chemical and microbiological testing. WATER QUALITY ASSESSM ENT * The inspector collected audit samples during the inspection. Audit samples were collected on, March 11,2010 by the inspecting officer. Sample results are included in Appendix C of this report. * Records show that all water sample results taken during the review period met the Ontario Drinking Water Quality Standards (O.Reg. 169/03). After reviewing laboratory results and monitoring data provided by the operating authority, it was found that water provided by the system meets the requirements of the prescribed drinking water quality standards. REPORTING & CORRECTIVE ACTIONS * All reporting requirements for lead sampling were complied with as per schedule l5.l-9 of O.Reg. 170103. * All changes to the system registration information were provided within ten (10) days of the change. OTHER INSPECTION FINDINGS * The following issues were also noted during the inspection: Best Management Practices and Recommendations are provided by the ministry to improve the owner/operato/s ability to protect public health and ensure continuous improvements with the overall operation and maintenance of the drinking water system. During the inspection, it was found that a plan for continuous improvement in overall operations and maintenance could be enhanced through regular strategic process evaluations. The Owner/Operating Authority should give further consideration to the continuous improvement of the overall operation and maintenance of the drinking water system and systems for achieving that goal. Report Generated for millerji on 1910312010 (dd/mm/yyyy) DWS #: 260004748 BAYHAM (ELGTN AWS) DTSTR|BUT|ON SYSTEM Date of lnspection: 1710212010 (dd/mm/yyyy) Page I of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 276 of 327 lf>^ - Ministry of the Environment ,F OntafiO Drinkins water System lnspection Report NON.COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period, as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. NotApplicable Report Generated for millerji on 1910312010 (dd/mm/yyyy) DWS #: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: '1710212010 (dd/mm/yyyy) Page 9 of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 277 of 327 f\_,i?ontario Ministry of the Environment Drinking Water System lnspection Report SUMMARY OF BEST PRACTICE ISSUES AND RECOMMENDATIONS This section provides a summary of all best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. Best Management Practices are recommendations and not mandatory requirements, but may lead to safe drinking water for the consumer. ln the interest of continuous improvement in the interim, it is recommended that owners¡ and operators develop an awareness of the following practices and consider measures to implement them so that all drinkÍng water systems continuously improve their processes. l. The following issues were also noted during the inspection: Best Management Practices and Recommendations are provided by the ministry to improve the owner/operator's ability to protect public health and ensure continuous improvements with the overall operation and maintenance of the drinking water system. During the inspection, it was found that a plan for continuous improvement in overall operations and maintenance could be enhanced through regular strategic process evaluations. The Owner/Operating Authority should give further consideration to the continuous improvement of the overall operation and maintenance of the drinking water system and systems for achieving that goal. Recommendation: 1/ The Owner/Operator shall continue to evaluate all air and vacuum relief chambers and valve piping to ensure that the open end of the airlvacuum relief pipe is not located in an area subject to flooding. As requested during the past inspection the Owner/Operator has increased site inspections to ensure chambers that are prone to flooding are pumped on an as needed basis to prevent the potential for contamination of the distributed water. 2/At the time of inspection, the Owner/Operator provided documentation demonstrating that all the employees had received training relating to the water system. The Owner must ensure documentation of training is recorded in a log and made readily available to an inspector if requested at any time. lt is the Owners responsibility to ensure compliance with these regulations and awareness of any resulting impacts. Additionally, the Owner is responsible to ensure that an up-to-date contingency plan is in place. Emergency planning and the procedures under which the employees of the municipality respond to an emergency should be incorporated into the training program. All staff responsible for the system should participate in the training. This will help the responder too fully understand the steps necessary during an emergency situation. Mock training sessions also identify any deficiencies in the plan, and would ensure that the correct and most appropriate instructions are in place. 3/ The Owner/Operating Authority should also consider the ongoing development and implementation of a comprehensive maintenance and record program to include all operational assets. Planned or preventative maintenance is essential for the safe and reliable operation of any facility. By maintaining comprehensive detailed maintenance records, the owner/operator achieves strategic benefits as listed but not limited to the following: . equipment replacement or rehabilitation prior to problems . reduced operational cost; after hour call-outs and emergency response . maximized life expectancy of capital investment equipment . reduced interruption of water services . reduced water system contamination . increased knowledge of facility operators Report Generated for millerji on 19/03/2010 (dd/mm/yyyy) DWS#:260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection: 1710212010 (dd/mm/yyyy) Page 10 of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 278 of 327 Ministry of the Environment Drinking Water System lnspection Reportntario . identified need for staff training relevant to the system operation . critical information regarding budgeting for operations; staffing; capital cost, etc. . identification of deficiencies . demonstrated owner/operator due diligence Report Generated for millerji on 19/03/2010 (dd/mm/yyyy) DWS #: 260004748 BAYHAM (ELGTN AWS) DTSTRTBUTTON SYSTEM Date of lnspection: 17102120'10 (dd/mn/yyyy) Page 11 of 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 279 of 327 ÐÞontario SIGNATURES Minlstry of the Environment Drinklng Water System lnspection Report lnspeded By: Jim Miller Signature: (Provincial Ofücer): Reviewed &Appror¡ed By: Signature: (Supervisor): Shawna Boume Review&Approval Date: ãq ) J(c\o Note: This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. lt is, and remains, tñé responsibilig of the owner and/or operating authority to ensure comptiance with all applicable legislative and regulatory requirementrs. Report Generated for milÞrji on 19/032010 (ddfnmtyyyy) DWS#:260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnsped¡on: 17t021201O (dd/mm/yyyy) Page 12 ol 12 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 280 of 327 Ministry of the Environment Drinking Water System lnspection Report Appendix A Drinking Water System Components Description Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 281 of 327 Ministry of the Environment Drinking Water System lnspection ReportAppendix A DRINKING WATER SYSTEM COMPONENTS DESCRIPTION Name: Pt. BurwellWater Distribution Station ld #: Type: Treated Water POE Sub Type: Other Street Number: Street Name: Lot: Goncession: Part: Reference Plan: Map Datum: Geo'Referencing Method : Accuracy Estimate: Location Reference: UTM Zone: UTM Northing: UTM Easting: Latitude: Longitude: Name: Vienna Booster Station and Distribution System Station ld #: 2600047488001 Type: Treated Water POE Sub Type: Pumphouse Street Number: 55486 Street Name: Vienna Line Lot: Goncession: Part: Reference Plan: Map Datum: NAD 83 Geo-Referencing Method: GPS Accuracy Estimate: 1-10 Meters (Good Quality GPS) Location Reference: Edge of Object UTM Zone: 17 UTM Northing: 4724979 UTM Easting: 516620 Latitude: Longitude: Report Generated for millerji on 2310312010 (dd/mm/yyyy) DWS#: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM Date of lnspection : 1710212010 (dd/mm/yyyy) Page I of 1 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 282 of 327 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 283 of 327 llinistry of the Envi¡onment Safe Drinking Water Branch Floor '19 2 5t f,lair Ave V/ Toronto 0N M4V ILE Fa*: [4] 6)31 41 037 Telephone: [41 ËJ 31 4-81 84 July I1,2008 l,linirtèle de l'Environnement Direction du contrôle de fa qualité de l'eau potable Étase 1 3 2 av 5t Clair Ouest Toronlo 0N M4V 115 Télécopieur: [4] Ë]31 4l 037 TéËÞhone : f41 61 31 4-81 84 Ed Roloson Water/Wastewater Superintendent Municipality of Bayham P.O. Box 160 Staffordville, ON NOJ IYO RE: Regulatory Relief From Bayham Distribution Certificate of Approval Lead Sampling Requirements Nu m ber PB.26000 47 48RR-0 I We have enclosed a new Certifrcate of Approval in accordance with Part V, of the SDWA. This Certificate provides regulatory relief from lead sampling requirements of Regulation 170/03 for the above drinking water system, subject to the Terms and Conditions listed in Part 4. If you have any questions regarding the above approval, please contact Edmond Lui, P.Eng., Senior Water Engineer, at (416) 212-3704. AzizS. Ahmed, P.Eng. Director, Part V SDWA cc. Drinking Water Supervisor, MOE London District Office Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 284 of 327 Ministry of the MinistÞre de CERTIFICATE OF APPROVAL MUNICIPAL DRINKING WATER SYSTEMS NUMBER PB26OOO4748RR-01 Page lof 5Environment l'Environnement Municipality of Bayham P.O. Box 160 Staffordville, ON NOJ lYO Pursuant to the Safe Drinking Ihater Act, 2002, S.O. 2002, c. 32, and the regulations made thereunder and subject to the limitations thereof, this approval is issued under Part V of the Safe Drinking Water Act, 2002, S.O. 2002, c. 32 to: Municipality of Bayham P.O. Box 160 Staffordville, ON NOJ lYO PART 1 - DRINKING WATER SYSTEM IDENTIFICATION with respect to the drinking water system serving Municipality of Bayham, known as Bayham Distribution, identified as DWS Number 260004748. PART 2 - RELIEF FROM REGULATORY REOUIREMENTS 2.1 for relief from regulatory requirements, pursuant to section 38 of the Safe Drinking Water Act, as follows: Notwithstanding the provisions of Schedule 15.1 of O.Reg. 170103, the Owner is not required to comply with the following: Samnline Requirements of Schedule l5.l-4(l)a, b and c Number of Sampling Points In Plumbing that Serves Private Residences Number of Sampling Points in Plumbing that Does Not Serve Private Residences Number of Sampling Points rn Distributions System 20 2 4 2.2 In exchange for the relief granted under 2.7 above, and subject to the Terms and Conditions of Part 4 below, the Owner is required to comply with the following: 1.1 Page I Number P8260004748RR-01 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 285 of 327 Samoline Requirements Subiect To Conditions In Part 4 Number of Sampling Points In Plumbing that Serves Private Residences Number of Sampling Poins in Plumbing that Does Not Serve Private Residences Number of Sampling Points rn Distributions System 6 2 4 PART 3 - DEFINITIONS AND INFORMATION 3.1 Words and phrases not defined in this approval shall be given the same meaning as those set out in the Safe Drinking lVater Act, 2002, S.O. 2002, c. 32 and any regulations made in accordance with that act, unless the context requires otherwise. 3.2 In this approval "adverse effect", "contaminant", "impairment" and "natural environment" shall have the same meanings as in the Environmental Protection Act, R.S.O.1990, c. E.19 and the Ontario Water Resources,4cr, R.S.O.1990, c. O.40; "approval" means this entire approval document, issued in accordance with section 36 of the SDWA, and includes any schedules to it; "Director" means a Director appointed pursuant to s. 6 of the SDWA for the purposes of Part V of the SDWA; "provincial officer" means a provincial officer appointed pursuant to s. 8 of the SDI4.A; "SDWA" means the Safe Drinking Water Act, 2002, S.O. 2002, c. 32, as amended. PART 4 - TERMS AND CONDITIONS 4.1 The relief from regulatory requirements granted under this approval is in effect for the following sampling periods described under Schedule 15.1-4(2): December 15,2007 to April 15, 2008 4.2 Notwithstanding condition 4.1 above, the relief from regulatory requirements granted under this approval is also in effect for the following sampling periods: June 15,2008 to October 15,2008 December 15, 2008 to April 15,2009 June I 5,2009 to October 15,2009 Page 2 Number P8260004748RR-0 1 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 286 of 327 This relief is conditional upon the Owner submitting to the Director the following documentation prior to the end of the particular sampling period: t ll lll A copy of the documents sent to each private residence/non-residential building within the area of service, requesting volunteers to provide sampling locations as required under Schedule 15.1. A copy of newspaper or other media advertisements requesting volunteers. Logs of direct contacts made with occupants of private residences and non-residential buildings requesting volunteers, including phone calls or home visits. For greater certainty, this clause does not impose a requirement to contact each private residence within the area of service, but the Owner should be make reasonable efforts to directly contact private residences to request volunteers. Documentation of any other steps taken to secure volunteers to provide sampling locations in accordance with Schedule 15.1 A statement from the owner confrrming that reasonable efforts were made to contact occupants of all residential and non-residential buildings within the service area,to secure volunteers. A statement from the Owner confirming the number of volunteers for both residential and non-residential locations. tv. V. ll 4.3 4.4 4.5 4.6 The relief from regulatory requirements granted under this approval will not apply to a sampling period described in 4.2, if the Owner does not comply with the conditions under 4.2 for that sampling period. In the event that the owner secures alarger number of volunteers for sampling in any one sampling period than is required under the relief granted in this approval, the owner shall increase the number of samples collected during that sampling period to include the additional volunteers, up to the minimum required under Schedule l5.l of O.Reg.l70l03. Regardless of the number of additional samples collected during that sampling period, the relief granted under this approval will remain in effect for the other sampling period listed in 4.2. In the event O.Reg. 170103 is amended to require fewer sampling locations than specified under the relief granted in this approval, then the regulation shall prevail. Section 15.1-5 (Reduced Sampling) of the Regulation does not apply to this drinking water system as long as the relief from regulatory requirements granted under this approval is in effect. Page 3 Number P8260004748RR-01 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 287 of 327 SCHEDULE A The following documents form part of this approval: l. Request for Regulatory Relief From Lead Sampling Requirement in Schedule l5.l Of Regulation 17 0/03, dated April 7, 2008. All or part of this decision may be reviewable in accordance with the provisions of Part X of the SDWA. In accordance with Section 129(1) of the Safe Drinking Water Act, Chapter 32 Statutes of Ontario, 2002, as amended, you may by written notice served upon me and the Environmental Review Tribunal within I5 days after receipt of this notíce, require a hearing by the Tribunal. Section 129(2) sets out a procedure uponwhich the 15 days may be extended by the Tribunal. Section 129(3) of the Safe Drinking Water Act, Chapter 32 Statutes of Ontario, 2002, provides thqt the Notice requiring the hearing shall state: l The aspect ofthe decision, including the portion ofthe permit, licence, approval, order or notice of administrative penalty in respect of which the hearing is required; and 2. The grounds for review to be relied on by the person at the hearing. Except with leave of the Tribunal, a person requiring a hearing in relation to a reviewable decision is not entitled to, (a) a review of an aspect ofthe decision other than that stated in the notice requiring the hearing; or (b) a review ofthe decision otherthan on the grounds stated in the notice The Notice should also include: 3. The name of the appellant; 4. The address ofthe appellant; 5. The Certificate of Approval number; 6. The date of the Certificate of Approval; 7. The name of the Director; 8. The municipality within which the works are located; And the Notice should be signed and dated by the appellant. This Notice must be served upon: The Secretary* The Director Environmental Review Tribunal PartY, Safe Drinking llater Ac\ 2002 655 Bay Sbeet, 15th Floor Ministry of the Environment Toronto, Ontario AND 2 St. Clair Avenue West, Floor l2A M5G lE5 Toronto, Ontario M4V IL5 * Further information on the Environmental Review Tribunal's requirements for an appeal can be obtained directfy from the Tribunal at: Tel: (416) 314-4600, Fax: (416) 314-4506 or www.ert.gov.on.ca Page 4 Number P8260004748RR-01 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 288 of 327 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 289 of 327 [ltËE AudÍt SamÞlE ReEuftsi Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 290 of 327 Ontario Ministry of Environment Central Laboratory - Resources Road FINAL REPORT (manager.rdf) Print Date: Mar. 31 , 2010 1 1 :01 AM By OpSgKlNVlcDELogin: C175222 rri* FINAL ++ri *+r. REPRfNTED *+r* Program Code 130024301 program: MOE OPERATIONS DIVISION Study: WATER, COMMUNAL Project: SOUTHWESTERN REc. - LONDON DIS Activity: WTP MUNIC INSPECT/ADVERS NOTIF Organization: LONDONDISTRTCTOFFICE Org. ld: 4321 Mail this copy to : Final reports to : MILLER, JIM Approved for release by : RUSW MOODY Manager, Spectroscopy Section lnquires to : RUSTY MOODY PETER DROUIN MILLER, JIM MOE - SAFE DRINKING WATER BRANCH 3232 WHITE OAK ROAD, 3RD FLOOR LONDON,ONT N6E 1L8 Approved date : Mar. 30, 2010 Telephone : 416-235-5863 Telephone : 416-235-5850 LOGIN DESCRIPTIoN: 260004748 BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM JIM MILLER 519-873-5092 The results relate only to items tested. Page I of5 C o r r e s p o n d e n c e r e c e i v e d f r o m t h e M i n i s t r y o f t h e E n v i r o n m e n t r e g a r d i n g " B a y h a m ( A W S ) D i s t r i b u t i o n S y s t e m I n s p e c t i o n P a g e 2 9 1 o f 3 2 7 Ontario Ministry of Environment Cenlral Laboratory - Resources Road FINAL REPORT (manager.rdf) Print Dãte: Mar. 31 , 2010 1 1 :0't AM By OPS$K|NVIGDELogin: C175222 r++* FINAL *rr+ *+r. REPRINTED ¡*r+ Field ld Station lD ample Location Description Sampling SamDterJWM-BH- 2600047488002 VTENNA COMMUN¡Ty CENTRE, 26 FULTON ST. Date Time Zone inro-rñiãi¡on01 Samole tD DISTRIBUTION 17 MAR 2010 13:30 5 c175222-0001 MOE*LIMS Products Requested: Sample Comment Desøiption wD E31448 vol3144 wD E,3226A PA3226 wD 83479 pB34z3 Field ld Station lD ample Location Description Sampling SamplerJWM-BH- 2600047488002 31 ELTZABETH ST, BAyHAM pUBLtc W6RKS Date Time Zone i"ørüãi¡""02 Sampte tD DISTRIBUTION .t7 MAR 2010 13:10 5 c175222-OOO2 MOE*LIMS Products Requested: Sample Comment Desøiption WD 83226A PA3226 Field ld Station lD Sample Localion Description Sampling SamDlerJ!\,M-BH- 2600047488002 I CHATHAM ST., pT. BURWELL SEWAGE Date Time Zone mr"iilã-t¡""03 Samote lD PLANT DISTRIBUTION 17 MAR 2010 1'l:45 5 c175222-0003 MOE*LIMS Products Requested: Sample Comment Desctiption WD E3226A PA3226 Page 2 of 5 C o r r e s p o n d e n c e r e c e i v e d f r o m t h e M i n i s t r y o f t h e E n v i r o n m e n t r e g a r d i n g " B a y h a m ( A W S ) D i s t r i b u t i o n S y s t e m I n s p e c t i o n P a g e 2 9 2 o f 3 2 7 Ontario Ministry of Environment Central Laboratory - Resources Road FINAL REPORT (manager.rdf) Print Date: Mar. 31 , 2010 I 1 :01 AM By OpSgKINVIGDELogin: C175222 r*** FINAL i*r +i ++ r REPRINTED * *.+ Listid Parmname Field lD: Sample lD: MOE-LIMS ID: Station lD: Collect Date: Sample Location Description: Sample Comments Description: JWM-BH-01 c'175222-OOO1 2010wD11-00152 2600047488002 t7 MAR 2010 VIENNA COMMUNITY CENTRE,26 FULTON ST. DISTRIBUTION Value Units Rmkl JWM-BH.Oz c175222-0002 2010\ /D11-00153 2600047488002 17 MAR 2010 31 ELIZABETH ST, BAYHAM PUBLIC WORKS DISTRIBUTION Units Qual JWM-BH{3 c't75222-0003 2010wD11{0154 2600047488002 17 MAR 2010 I CHATHAM ST., PT. BURWELL SEWAGE PI-ANT DISTRIBUTION Value Units Oual RmklRmkl 3144L1 Chloroethene 1 ,1-dichloroethene Dichloromethane Tert-butyl methyl ether trans-1,2-dichloroethene Diisopropylether 1 ,1-d¡chloroethane cis-1,2-dichloroethene Chloroform 1 ,1 ,1 -trichloroethane Carbon tetrachloride 1,2-dichloroethane Benzene Trichloroethene 1 ,2-d ichloropropane Bromod¡chloromethane Dichloroacetonitrile Toluene 1,1,2-trichloroethane Telrachloroethene Dibromochloromethane 1 ,2-dibromoethane Chlorobenzene Ethylbenzene m- and p-xylene o-xylene Styrene Bromoform 1, 1,2,2-tetrachloroethane 1,3-dichlorobenzene 1 ,4-dichlorobenzene 1 ,2-dichlorobenzene Trihalomethanes: total 3226L1 NT: Total Coliforms 3473L3 Lead .05 .05 .2 .05 .05 .05 .05 .05 15.7 .05 .2 .05 .05 .05 .05 7.6 2.O .05 .1 .05 3.2 .1 .05 .05 0.15 .05 .05 .5 .2 ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L <=\¡! <=\¡1,r <=l¡1rl <=\¡J,/ <=\¡! <=\¡\,1 <=\¡\,1 <=w <=\¡\,1 <=w <=\¡\,1 <=\¡\,1 <=w <=\¡! ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L ug/L get'l ug/L .05 .05 .05 26.5 <T <=l¡\,1 <=w <=\fl <=!\,1 <=\¡\,1 <=\¡l,r <T <=\fi/ <=\,{,/ <=\¡\,1 <=\¡\,1 <=w <=w <=w See Non-Target Textual result See Non-Target Textual æsult .4 +/-0.16 Page 3 of 5 See Non-Target Telual resull C o r r e s p o n d e n c e r e c e i v e d f r o m t h e M i n i s t r y o f t h e E n v i r o n m e n t r e g a r d i n g " B a y h a m ( A W S ) D i s t r i b u t i o n S y s t e m I n s p e c t i o n P a g e 2 9 3 o f 3 2 7 Ontar¡o Ministry of Env¡ronment Central Laboratory - Resources Road FINAL REPORT (manager.rdf) Print Date: Mar. 31, 2010 1l:01 AM By OpSgKlNVlcDELogin: C175222 **++ FJNAL +**++++. REPRINTED s*++ CODE DESCRIPTION NDAT NO DATA: ABSENT NT: TOTAL COLIFORMS NDDN NO DATA: NOT DETECTED NT: DETERTORATTON TNDTCATORS<T A MEASURABLE TRACE AMOUNT:INTERPRET WTH CAUTION<=W NO MEASURABLE RESPONSE (ZERO): <REPORTED VALUE NDAE NO DATA: ABSENT NT: ESCHERICHIA COLI NON-TARGET TEXTUAL RESULT Sample lD: C175222-000'l Listid : 3226L1 Parmname : NT: Total Coliforms Value Units: c/100mL Qual: NDAT Remarks: Absent Sample lD: C175222-OOO1 Listid : 322611 Parmname : NT: Escherichia coli Units: c/'l00mL Qual: NDAE Remarks: Absenl Sample lD: C175222-00O1 Listid : 322611 Parmname : NT: Deterioration lndicators Units: c/100mL Qual: NDDN Remarks: Not Detected Sample lD: C175222-O0O2 List¡d : 322611 Parmname : NT: Total Coliforms Value:Units: c/100mL Qual: NDAT Remarks: AbsentF Sample lD: C17 5222-0002 Listid : 322611 Parmname : NT: Escherichia coli Units: d100mL Qual: NDAE Remarks: Sample lD: C175222-OOO2 Listid : 322611 Parmname : NT: Deter¡orat¡on lndicators Units: c/100mL Qual: NDDN Remarks: Not Detected Smote lo: c175222-ooo3 List¡d : 322611 Parmname : NT: Total Coliforms Value:Units: c/100mL Qual: NDAT Remarks: Absent SampleSample lD: C'17 5222-0003 Listid : 322611 Parmname : NT: Escherichia coli Value:Unils: cr'100mL Qual: NDAE Remarks: Absent slmere rD :15211-ï.Listid : 322611 Parmname : NT: Deterioration lnd¡cators Units: c/100mL Qual: NDDN Remarks: Not Detected TEXT COMMENT Page 4 of 5 C o r r e s p o n d e n c e r e c e i v e d f r o m t h e M i n i s t r y o f t h e E n v i r o n m e n t r e g a r d i n g " B a y h a m ( A W S ) D i s t r i b u t i o n S y s t e m I n s p e c t i o n P a g e 2 9 4 o f 3 2 7 Ontario M¡nistry of Environment Central Laboratory - Resources Road FINAL REPORT (manager.rdf) Print Date: Mar.31,20j0 11:01 AM By OpSgKtNVtcDELogin: C175222 ***r FINAL *+r* *¡r* REPRINTED **++ Product Completion I Sample lD Matrix Method AnalyticalDepartment CompletionDate c175222-OO01 WD c175222-OO01 WD c175222-OO01 WD c175222-0002 WD c't75222-0003 WD t**. End of RePort **** 831448 83226A E3473 E32264 83226A vol3144 P43226 P83473 P43226 PA'3226 44',t0 26-MAR-20'|0 6510 22-MAR-2010 6410 26-MAR-2010 6510 22-MAR-2010 6510 22-MAR-2010 Page 5 of 5 C o r r e s p o n d e n c e r e c e i v e d f r o m t h e M i n i s t r y o f t h e E n v i r o n m e n t r e g a r d i n g " B a y h a m ( A W S ) D i s t r i b u t i o n S y s t e m I n s p e c t i o n P a g e 2 9 5 o f 3 2 7 InsBection Rating R.eoord Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 296 of 327 APPTIGATION OF THE RISK METHODOLOGY USED FOR MEASURING M U lII I CI PAt RESI DENTIAL DR I N KI NG WATER SYSTEM INSPECTION RESULTS The Ministry of the Environment (MOE) has a rigorous and comprehensive inspection program for municipal residential drinking water systems (MRDWS). Its objective is to determine the com- pliance of MRDWS with requirements under the Safe Drinking Water Act, 2002, associated regu- Iations and MOE Certificates of Approval. It is the responsibility of the municipal residential drink- ing water system owner to ensure their drinking water systems are in compliance with all applica- ble legal requirements. This document describes the risk rating method- ology, which will be applied to the findings of the Ministry's MRDWS inspection results starting in fiscal year 2008/2009. The primary goals of this as- sessment are to encourage ongoing improvement of these systems and to establish a way to mea- sure this progress. MOE reviews the risk rating methodology every three years to account for legislative and societal changes to acceptable risk levels. As a result ofthe PIBS 6797e Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 297 of 327 tion modules and consists or up ^ ,r? :.r:r:: Determining potential to Gompromise li?"å",ii3äi;J}Jliäi:ï:iJffi',i,:i:,',ff :,::treóer¡veryorsarewater most recent review, the methodolory has been modi- fled to present an improved metric for the evaluation of the risk/safety of MRDWS operations. The Ministry's Municipal Residential Drinking Wa- ter Inspection Protocol contains up to 14 inspec- tors use when conducting MRDWS inspections. The questions address a wide range of regulatory issues, from administrative procedures to drinking water quality monitoring. Additionally, the inspec- tion protocol contains many other non-regulatory questions. A team of drinking water specialists in the Min- istry have assessed each of the inspection proto- col regulatory questions to determine the risk of having a response in the negative (i.e., not com- ptying with the regulatory framework) that would compromise the delivery of safe drinking water. This assessment was based on established provin- cial risk assessment principles, with each ques- tion receiving an assigned risk rating. Based on the number of areas where a system is deemed to be non-compliant during the inspection, and the significance of these areas to administrative, envi- ronmental, and health consequences, a risk-based inspection rating is calculated by the Ministry for each drinking water system. A low inspection rating would not necessarily mean that the drinking water provided by that sys- tem is unsafe; however, it does indicate the degree to which there is room for improvement in meet- ing the province's regulatory requirements. The inspection rating for a drinking water system will reflect the inspection results of the specific drinking water system for the reporting year. When the methodology is applied consistently over a pe- riod of years, it can serve as a comparative mea- sure both provincially and in relation to the indi- vidual system. Both the drinking water system and the public will be able to track the performance over time, which will encourage continuous im- provement and allow systems to identify specific areas requiring attention. This methodology for assessing inspection findings will be used as a tool to track progress towards the Chief Drinking Water Inspector's goal of achieving 100 per cent compliance with the regulatory frame- work on aprovince-wide basis. Each inspection protocol question u/as assessed by MOE drinking water specialists to determine the potential to compromise the delivery of safe water. These specialists used a risk management approach that is aligned with the Government of Ontario's Inspections, Investigations and Enforce- ment (II&E) Risk Management Framework which, in turn, is built on a universally accepted risk as- sessment method. Risk management is a system- atic approach to identifying potential hazards; understanding the likelihood and consequences of the hazards; and taking steps to reduce their risk if necessary and as appropriate. The Government of Ont¿rio mandated the II&E Sec- ret¿riat to address the speci-fic challenges of manag- ing risk in the context of Ontario's regulatory envi- ronment and across a variety of ministry program areas. The work of the II&E Secretariat resulted in the development of the II&E Risk Management Framework, which has subsequently been adopted as the definitive risk management tool in the Ontario Public Service. The II&E Risk Management Framework provides a formula to be used in the determination of risk: RISK= LlKEtlH0OD x GOIIISEQUENCE (olürs consequenco) Every regulatory question in the inspection proto- col possesses a likelihood value (L) for an assigned consequence value (C) as described in Table I and Table 2. The consequence values (0 through 8) are selected to align with other risk-based programs and projects currently under development or in use within the Ministry as outlined in Table 2. I 2 I APPLICATION 0F RISK METHODOLOGY Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 298 of 327 The question risk rating for each legislative inspec- tion question is derived from an evaluation of ev- ery possible consequence and its corresponding likelihood of occurrence: . All levels of consequence are evaluated for their potential to occur ¡ Greatest of all the combinations is selected. The question risk rating quanti-fles the risk of non- compliance of each question relative to the others. Questions with higher values are those with a poten- tially more signiîcant impact on drinking water safe- W and a higher likelihood of occurrence. The high- est possible value would be 32 (4x8) and the lowest would be 0 (0x1). Table 3 presents a sample question showing the risk rating determination process. ÏABLE 1: 0% - 0.99% (Possible but Highly Unlikely) 90 - 100% (Almost Certain) TABLE 2: Medium Administrative Consequence Minor Health Consequence Does the 0peratol in Charge ensure that the equipment and processes are monitored, inspected and evaluated? Risk = likelihood x Cnnsequence C=1 C=2 C=3 C=4 C=5 C=6 C=7 C=8 Medium Administrative Consequence Major Administrative Cnnsequence Minor Environmental Consequence Minor Health Consequence Medium Environmental Consequence Major Environmental Consequence Medium Health Consequence Malor Health C¡nsequence L=4 (Almost Certain) L=1 (Unlikely L=2 (Possible) L=3 (Likely) L=3 (Likely) L=1 (Unlikely L=3 (Likely) L=2 (Possible) R=4 R=2 R=6 B=12 R=|5 R=6 R=21 R=l6 Application of the Methodology to lnspection Results Based on the results of a MRDWS inspection, an overall inspection risk rating is calculated. During an inspection, inspectors answer the questions that relate to regulatory compliance and input their responses as "yes", "no" or "not applicable" into the Ministry's Laboratory a¡rd Waterworks Inspection System (L\4{S) database. A "no" response indicates non-compliance. The maximum number of regulatory questions asked by an inspector varies by: system (i.e., distribution, stand-alone), type of inspection (i.e., focused, detailed), and source type (i.e., groundwater, surface water). The question risk ratings of all non-compliant answers are summed (total question rating) and divided by the sum of the question risk ratings of all questions asked (maximum question rating). The resulting inspection risk rating (as a percentage) is subtracted from 100 per cent to atrive at the final inspection rating. APPLICATION OF RISK IVETHODOLOGY 3 Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 299 of 327 Application of the Proposed Methodology for Public Reporting The individual MRDWS Total Inspection Ratings will be published, as a ba¡rded result, in the Ministry's Chief Drinking Water Inspector's Annual Report covering the current flscal inspection year. Figure 1 presents the results of the Fiscal 2007- 2008 annual inspections using the 5% bands. Using this method, individual drinking water systems can determine how they compare against aII the other inspected facilities without being exposed to individual facility results. Reporting Results to MRDWS Owners/Operators A summary of inspection fndings for each system is generated in the form of a Inspection Rating Record (IRR). The flndings axe grouped into the 14 possible modules of the inspection protocol, which would provide the system owner/operator with informa- tion on the areas where they need to improve. The 14 modules are: 1. Source 2. Permit to Take Water 3. CapacityAssessment 4. Treatment Processes 5. Process Wastewater 6. Distribution System 7. Operations Manuals 8. Logbooks 9. Gontingency and Emergency Planning 10. Gonsumer Relations 11. Ceftification and Training 12. Water Quality Monitoring 1 3. Reporting, Notification and Gorrective Act¡ons 14. Other lnspection Findings Changes to the IRR Methodology Relative to Previous Fiscal Inspection Years The Ministry of the Environment assured stakehold- ers that the rating methodology would be reviewed every three years. This three-year period concluded with the beginning of the 2008/09 inspection year. Figure 1: Fiscal Year 2007/08 Distribution of Batings I too% n"ting" A comprehensive evaluation of the inspection rating model used to date revealed numerous areas for improvement: . Chronic administrative issues and high ratings . Specific situations ("grey areas") required super-visor/manager intervention . Inspection ratings did not fully integrate detailed risk management principles. The consequence values that were assigned to each relevant regulatory question remained un- changed from April 1,2005 to March 31, 2008. The rating methodology used over those three years has been modified based on continuous improve- ments to the program by the Ministry and now rep- resents an improved metric for the evaluation the risk/safety of operations at MRDWS. For further information, please contact your Safe Drinking Water Branch Drinking Water Supervisor 4 APPLICATION OF RISK I\4FIHODOLOGY Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 300 of 327 Ministry of the Environment - Inspection Summary Rating Record (Reporting Year - 2009-2010) DWS NAmE: BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM DWS Numberz 260004748 DWS Owner: Bayham, The Corporation Of The Municipality Of Location: Regulation: O.REG 170103 Category: Large Municipal Residential System Type Of Inspection: Adhoc Inspection Date: February L7,20L0 Ministry Office: London District Maximum Question Rating: 166 Inspection Risk Rating 10.00o/o FINAL INSPECTION RATING: I 1OO.OOO/o Inspection Module Non-Compliance Rating Operations Manuals 0l14 Logbooks 0/18 Certification and Training 0 l28 Water Quality Monitoring 0/90 Repofting & Corrective Actions 0l t6 TOTAL 0/166 Inspection Rating Record Generated On 24-MAR-10 (Inspection ID: 1-7GM3R). Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 301 of 327 Ministry of the Environment - Detailed Inspection Rating Record (Reporting Year - 2009-2010) DWS NAmC: BAYHAM (ELGIN AWS) DISTRIBUTION SYSTEM DWS Numberz 260004748 DWS Owner: Bayham, The Corporation Of The Municipality Of Location: Regulation: O.REG t70103 Category: Large Municipal Residential System Type Of Inspection: Adhoc Inspection Date: February 17,2010 Ministry Office: London District Maximum Question Rating: 166 Inspection Risk Rating 10.00o/o FINAL INSPECTION RATING: T 1OO.OOO/o Inspection Rating Record Generated On 24-MAR-10 (Inspection ID: 1-7GM3R). Correspondence received from the Ministry of the Environment regarding "Bayham (AWS) Distribution System Inspection Page 302 of 327 /ò TO: Mayor & Members of Council FROM: Kyle Kruger, Administrator SUBJECT: Richmond Water System Hydrogeological Assessment DATE: April9,2010 FILE: NUMBER: E2010-06 Purpose This report is to recommend further engineering assistance as required to implement the final Order issued by the Ministry of the Environment regarding the Richmond'Water System. Background As ordered by the MOE, the Municipality submitted its detailed plan for implementing a long term water servicing solution for Richmond. The MOE approved the Plan March 4, 2010. The work plan includes, in very broad tems, four tasks - Groundwater supply exploration and evaluation, Schedule C Class EA (or less formal but similar consultation process), Detailed design and tender of solution, and Construction and Contract Administration. Further to report E2010-05 considered at the April lst Council meeting, the Municipality has now received additional estimates from Stantec Consulting to undertake these steps. The estimates have been separated in two stages, the first being a hydrogeological assessment, and the second the consultation program, design, and construction processes. In report 82010-05, staff noted that the intent was to obtain estimates to first evaluate a specific private well. Stantec advises however that upon further review, detailed investigation of this source may not be the most cost effective process, due to its location and potential influence from surface water. Staff Comments As mentioned, Stantec Consulting Ltd. has provided estimates to carry out the above mentioned services in two stages, the first being the hydrogeological assessment. Estimated costs for this portion of work totals $119,000 (including engineering fees at an upset cost of $43,250). Stantec has also provided a budget for the remaining tasks, however the details for those tasks are dependent on the results of the hydrogeological assessment. It is therefore suggested that any consideration of the second estimate be held off until the first task in completed. In discussions with Stantec, it has been confirmed that the MOE order deadlines should provide sufficient time to perform these tasks consecutively. The option does exist to carry out additional tasks concurrently to reduce timelines, however staff suggest this carries risks for completing works that may then need to be revised. Attachments 1 . Stantec proposal March 31,2010 - Hydrogeological Assessment Strategic Plan Goal(s) Goal#2 - Ensure reliable, well maintained and secure infrastructure Goal#4 - Be dedicated to service excellence Goal #5 - Develop a new and improved infrastructure network * i':r, trtt' il iì)tl.f J i.l¡ Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 303 of 327 Recommendation THAT Council retain Stantec Consulting Ltd. to complete a Hydrogeological Assessment respecting the Richmond Community Water System in accordance with their proposal dated March 31,2010, with engineering fees at an upset limit of $43,250 exclusive of taxes. Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 304 of 327 Stantec Consulting Ltd. 8OO - 171 Queens Avenue London ON N6A 5J7 Tel: (519) 6r'5-2007 Fax: (519) 645€575 Stantec March 3l, 2010 File: 1655-00615 The Municipality of Bayham 9344 Plank Road P.O. Box 160 Straffordville, ON NOJ 1Y0 Attention: Mr. Kyle Kruger, C.M.O, Administrator Dear Sir: Reference: Engineering Services Related to Compliance Requirements for the Richmond Community Drinking Water System - Production Well Construction, Testing, and Assessment of Aquifer Filtration 1. lntroduction Stantec Consulting Ltd. (Stantec) is pleased to provide the Municipality of Bayham (Municipality) the following preliminary work program and opinion of probable cost to investigate the feasibility of establishing a new groundwater supply that is capable of meeting the potable water demands of the Village of Richmond (Village). Based on a preliminary review of the area surrounding the Village that is available for the construction of a new production well, it appears that the new well will likely be drilled in a location that will result in the well being initially classified as GUDI (Groundwater Under the Direct lnfluence of Surface Water) as defined under Ontario Regulation 170103 (O.Reg 170). To confirm the potential GUDI status of the new production well, the Municipality could pursue one of the following options: Option 1: Establish a monitoring network and perform an extended pumping test on the new production well to assess whether a hydraulic connection is present between the groundwater supply aquifer in which the well is completed and local suÉace water features. ln the event that a hydraulíc connection is found between these aforementioned groundwater and surface water systems under pumping conditions, the well would be classified as GUDI and a determination would be made on the potential filtration capabilities of the aquifer system; or, Option 2: Assume that the new production well is GUDI and proceed with only assessing the filtration capabilities of the aquifer system. The first option provides the opportunity of attaining a classification of non-GUDI on the new production well, although this classification is not guaranteed and would be dependent on the results of the pump testing program. Under the second option, a scaled down version of the pumping test program would be performed to evaluate the level of filtration provided by the water supply aquifer, eliminating the typically higher costs associated with completing a full GUDI evaluation. For the purposes of this work program, Stantec has assumed that the new production well will be classified as GUDI and that the resulting investigation will focus on determining whether the raw water pumped from the well is effectively filtered by the aquifer system. This revised approach is anticipated to reduce costs to the Municipality by approximately 25o/o. A phased approach to the groundwater exploration program, production well construction and testing, and aquifer filtration assessment is proposed, with a general summary of each phase being discussed in the sections below. A summary of the projected costs assocíated with each phase is presented in Table 1 at the Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 305 of 327 Stantec March 31 , 20'10 Mr. Kyle Kruger, C.M.O, Administrator Page 2 of6 Reference: Engineering Services Related to Compliance Requirements for the Richmond Community Drinking Water Systèm - Production Well Gonstruction, Testing, and Assessment of Aquifer Filtration end of this letter. Please note that this program has been developed based upon similar work in the general area and, as such, is intended to include typical requirements of the Ministry of the Environment (MOE) branch having approval authority for this project. Additional requirements, as may be requested cannot reasonably be included at this time and therefore this work program and budget may need to be adjusted accordingly if such requests are made. Please note that information related to other compliance requirements for the Municipality with regards to assessment of the existing waterworks system is not included in this submission but has been provided as a separate document for review. ln addition, the work scope and budget related to the preliminary design, detailed design, construction, and contract administration of the proposed system improvements have been addressed as a separate submission and, therefore, is not included herein. 2. Work plan ance A desktop level water supply evaluation will be completed where all available geological, soils and topograp'hic mapping and background reports that are applicable to the study area, including hydrogeological and geotechnicai investigations, watershed studies, and pertinent publications produced by the Ministry of the Enviionment (e.g., Watei Well Records), The Village of Richmond, The Municipality of Bayham, Elgin County and local conseÑation authorities will be reviewed. This background information will be used to develop a conceptual model of the study area's hydrogeological system. Using this conceptual model, Stantec will identify potential aquifer systems beneath the study area that could be utilized to meet the potable water OemañO's of the community. Once a suitable aquifer system has been identified, Stantec will use information presented in Ministry of Environment Water Well Records to determine the hydraulic characteristics of the aquifer, which will then be used to evaluate whether the aquifer is capable of meeting the projected water demands of the community. To supplement the information obtained from the background review, Stantec will perform a door-to-door well survey of selected residences to obtain site-specific information on the performance (i.e., quantity and quality) of exiðting water supply wells throughout the study area. This information will be used to build upon the previous iesults of the desktop study and assist Stantec with establishing criteria to be used in identifying iocations for the drilling of exploratory test holes. The criteria that will likely be used to select drilling site locations include existing specific capacities of surrounding wells, nature of geological materials (e.9., presence / absence of cónfining layers), location of site with respect to potential water quality threats, location of site with respect to sensitive aquatic and terrestrial resources, site proximity to existing water supply infrastructure, and site access. Phase 2 - lnstallation of Production and Monitorina Well As part of this task, a total of three (3) 150 mm diameter test holes will be drilled to properly assess the spatial distribution of potential high yielding hydrostratigraphic formations throughout the study area and, consequently, identify those areas having the greatest potential for the establishment of a permanent groundwatei supply well that will capable of meeting the projected water demands of the Richmond Community. Based on the findings of drilling program, one of the test holes will be selected for the installation of the prod-uction well, which will be constructed of a 152 mm (6") outside diameter screen and casing. Since using drawdown data collected solely from the production/pumping well is not ideal for determining the physical characteristics and yield potential of the target aquifer system, an additional monitoring well will be installed into the same aquifer system and in close proximity to the production well. The monitoring well will be constructed of 50 mm diameter PVC pipe and the drawdown data obtained from this well during the pump Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 306 of 327 Stantec March 31,2010 Mr. Kyle Kruger, C M.O, Administrator Page 3 of 6 Reference: Engineering Services Related to Gompliance Requirements for the Richmond Community Drinking Wabr Systèm - Production Well Construction, Testing, and Assessment of Aquifer Filtration testing of the production well will be used to provide a more accurate calculation of aquifer transmissivity and storativity. Stantec will be responsible for completing the following tasks in Phase 2: . Obtaining three (3) quotations to complete the drilling and test well installation work; . Convene a pre-construction meeting with the successful drilling contractor and the Municipality to review administrative procedures, general expectations and schedule, confirm drilling locations and delineate the overall working area; . Assist with the clearing all underground services, which will involve Stantec being responsible for notifying all the major utility companies (including bell, hydro, gas, cable and public works); . Observe the test borehole drilling and downhole logging/sampling and document the geological formations and aquifer characteristics encountered at each drilling site; . Review the geologic data logged during drilling, confirm the final well design and confirm that the production welt ¡nðtallat¡on w¡ll be in compliance with Ontario Regulation 903 and health and safety regulations; . Observe the installation of the well casing, including grouting, and the placement of the well screen, and the final development of the production well. Stantec will prepare well construction and geologic interpretive logs for each well, which will subsequently be submitted to the Municipality upon completion; . General correspondence and review of work completed by the contractor on a daily basis; . Organize and attend construction meetings, as required, including preparation of meeting minutes within one week following the meeting; . Provide geodetic coordinates and elevation of each well; and, . Restore each drilling site to its original condition following the test well installations. tion This phase will involve subjecting the production well to a continuous, constant-rate pumping test for 24 hours to determine the sustainable yield of the target aquifer, the long-term hydraulic performance of the well (i.e., quantity and quality), and evaluate the level of in-situ filtration provided by the aquifer system. To facilitate this work, Stantec will complete the following tasks: . Stantec will prepare a letter and distribute it to residents in the area informing them of the proposed pumping tesi program, including the timing and schedule of the program, and provide contacts for questions regarding the drilling program. A 24-hour pager number will be provided in case a well interference complaint arises during the testing. in [he event that the water supply of a local well is impacted as a result of the testing progrãm, the Municipality will be responsible for restoring the water supply of the affected residence in alimety manner by providing a temporary water supply until the testing has been completed; Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 307 of 327 Stantec March 31,2010 Mr. Kyle Kruger, C M.O, Administrator Page 4 of 6 Reference: Engineering Services Related to Gompliance Requirements for the Richmond Community Drinking Waier System - Production Well Gonstruction, Testing, and Assessment of Aquifer Filtration Prepare an application for a Category 2 Permit to Take Water (PTTW) to allow the pYmplry tests to be completed on the production well. The MOE application fee for this type of PTTW is $750; Although the drilling contractor will be responsible for implementing the testing of the production well, S[antec will cıordinate all activities with the drilling contractor to ensure that the testing is completed according to the contract specifications and that the contractor provides 24-hour supervision and monitoring services; Stantec will work with the drilling contractor to ensure that the water generated from the testing is discharged in a manner that will not influence the test results and will not cause impacts to the environment; Stantec will instrument the production well and adjacent monitoring well with Solinst@ LT Leveloggers@ for the purpose of recording continuous water level measurements and will supplemént this data with the collection of manual water level measurements. Water levels will be collected throughout the pre-test, pumping and recovery periods; Water quality samples from the production well will be collected throughout the pumping test. At this time, we haue'assumed that two (2) samples will be collected from the well and analyzed for bacteriological analysis (total coliforms, E. coli, heterotrophic plate counts (HPC), background bacteria). R f¡nal sãmple will be collected at the end of the 24-hour pumping test and submitted for analyses of Tables 1 to 4 of the Ontario Drinking Water Standards (MOE, 20061); Microscopic Particulate Analysis (MPA) is an EPA approved method that is used to identify organisms that only occur in surface waters and whose presence in the raw water will clearly inàicates that these organisms have not been effectively filtered out by the geological deposits of the aquifer system. Stãntec has assumed that two (2) well water samples will be collected from the production well during the test and submitted for MPA analysis; ln order for a water supply well to be classified as having effective in-situ filtration, raw water must not contain significant numbers of large particles that could shield embedded microbes from effective ultraviolet (UV) or chlorine disinfection. To determine the aquifer's in-situ filtration capacity, the MOE (Jim Gehrels, '19 February 2002) has clarified that only continuous field. measuiements of particle size are acceptable. As a result, Stantec will connect an ln-line Laser Particle Counter (LPC) to the raw water line at the production well during pumping, and perform continuous particle counting for the duration of the pumping test to determine whether pumped water consistently contains significantly less than 100 particles per ml in the size range of 10 microns and greater in size; and, Throughout this task, Stantec will be in regular communication with the Municipality to keep the client up{o-date on any major developments. ln particular, Stantec will confirm the proposed pumping rates to be used during the constant-rate pumping test and will discuss the possibility of extendiñg the tests if groundwater levels have not stabilized after 24-hours of pumping or a response to pumping was noted within a natural heritage feature. t Ministry of the Environment, 2006. Technical Support Document for Ontario Drinking Water Standards, Objectives and Guidelines. Revised June 2006 Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 308 of 327 Stantec March 31,2010 Mr. Kyle Kruger, C.M.O, Administrator Page 5 of 6 Reference: Engineering Services Related to Gompliance Requirements for the Richmond Communíty Drinking Waler Systãm - Production Well Construction, Testing, and Assessment of Aquifer Filtration Phase 4 - Reportina The results of the aforementioned investigation will be summarized in a final report for the study. The report will detail the regíonal and local geology and hydrogeology, well construction details, well performance characteristics including recommended well yield and well performance, aquifer yield, the water quality with respect to the Ontario Drinking Water Standards, and an assessment of the in-situ filtration capabilities of the aquifer system. The final report will be suitable for submission to regulatory agencies for review, as necessary. For costing purposes we have assumed that three (3) draft copies and five (5) final copies of the report and work plan will be provided to the Municipality, in addition to a digital PDF copy of the complete report. Prior to finalizing the study report, Stantec will convene a meeting with the Municipality to discuss the results of the draft report. All data collected as part of the project will be transferred to the Municipality in the appropriate digitalformat. Assumptions ln the preparation of this work program, Stantec has made the following assumptions: . The contractor costs associated with the drilling of the test wells and performing the 24-hour pumping test on the production well have been estimated to be in the range of $75,000. ln order for the Municipality to avoid the 10% mark-up that Stantec charges for carrying subconsultants, Stantec has assumed that the drilling contractor will be paid by the Municipality directly to complete the aforementioned work. Stantec notes that no official quotations from any drilling contractors have been obtained to date and, subsequently, the actual cost to complete these works may be subject to adjustments; . Stantec has assumed that the Municipality will pay the MOE directly for the temporary Permit to Take Water (PTTW) application review fees. The anticipated application fee for the proposed pumping test program is $750; . The fees presented do not include any follow-up work to address comments from any potential review agencies; and, . Any additional meetings beyond the number of meetings outlined in this work program will be charged on a time and materials basis. We trust this meets your current requirements. Should you have any questions please do not hesitate to contact the undersigned. 3. Estimate of Consulting Services Fees Table 1 provides a breakdown of the proposed work tasks and associated budget. Our upset limit fee for undertaking the scope of work as previously described is $43,250.00 excluding GST, HST, or any other Value Added Taxés. ln general, our fees would be based on a time plus expenses basis for the actual effort required to complète the assignment. The fee estimate would be considered to be an upset limit and would not be exceeded without prior approval of the Municipality of Bayham. As noted in Table 1 , we have estimated an additional cost of $75,750.00 excluding GST, HST, or any other Value Added Taxes for sub- contractor work and for any additional permits required to undertake the pumping investigation. Costs related to additional review as may be required by review agencies having jurisdiction over the project are not included. Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 309 of 327 $antec March 31,2010 Mr. Kyle Kruger, C.M.O, Administrator Page 6 of 6 Reference: Engineering Services Related to Compliance Requirements for the Richmond Gommunity Drinking Water Systãm - Production Well Gonstruction, Testing, and Assessment of Aquifer Filtration 4. Closing lf you have any questions or requíre further information respecting the foregoing, please do not hesitate to contact this office. Sincerely, Nelson Oliveira, P. Eng. Environmental Engineer Associate Environmental lnfrastructure Table I - Estimated Consulting Fees (not including GST, HST, or Other Value Added Taxes) Phase Description Stantec Estimated Fees ($) AdditionalGosts related to Sub- Contractor /Permits, etc. ($) Total($) 1 Background Review and Site Reconnaissance 10,950.00 0.00 10,950.00 2 lnstallation of Production and Monitoring Well 8,900.00 60,000.00 (Drilling/Pump Contractor) 68,900.00 3 Pump Testing and Assessment of Aquifer Filtration 12,590.00 15,750.00 (Drilling/Pump Contractor and PTTW fees) 28,340.00 4 Data Analvsis and Reporting 10,810.00 0.00 10,810.00 Totals 43.250.00 75,750.00 I19.000.00 STANTEC CONSULTING LTD. Staff Report E2010-06 regarding Richmond Water System Hydrogeological Assessment. File: E08 Page 310 of 327 /Ò Elg eai rot Primary Water Supply System March 30, 2010 Attention: CAO/Clerk Re: Elgin Area Primary Water Supply System 2009 Compliance Report Dear Sir/Madam: Please find the attached copy of the Elgin Area Primary Water Supply System (EAPWSS) 2009 Compliance Report. This report has been prepared by American Water Canada Corp., the operating authority for the EAPWSS. The intent of this report is to meet specific reporting obligations under Schedule 22 of O.Reg 170103 (Drinking-Water Systems). A copy of this report has been sent to each of the benefitting municipalities of the Elgin Area Primary Water Supply System. ln addition, a copy has been posted on the Regional Water Supply website at http://rnn¡¡w.watersupply.london.calreports.html and the report will be made available to the public upon request at the Regional Water Supply office in London. Should you have any questions, please feel free to contact our offíce at your earliest convenience. Water Compliance Coordinator Elgin Area Water Supply System Elgin Area Primary Water Supply System Office 51 9.930.3505 exI. 27 1 4 Fax 519.474.0451 ghenders@london.ca htplwaþrcuppjyJp n d o n . cai c/o The City of London Regional Water Supply Division 235 North Centre Rd. Suite 200 London, Ontario N5X 4E7 Correspondence dated March 30, 2010 from Elgin Area Primary Water Supply System regarding "Elgin Area Primary Water Page 311 of 327 I ; I t I I I 2OO9 HIGHLIGHTS HELP CLEAN WATER Huron-Elgin-London Project Clean Water (HELP Clean Water) is a regional project that will serve the needs of more than 500,000 people living and working in this important economic region of southwestern Ontario. The project will be implemented in phases over the next 20 years, at an estimated total cost of approximately $350 million. ln early 2004 the Lake Huron Primary Water Supply System Board of Management, Elgin Area Primary Water Supply System Board of Management and the City of London entered into a partnership to explore, develop and deliver a strategic, long-term infrastructure program that would ensure a sustainable high quality water supply for the region while protecting the natural environment and conserving energy. HELP Clean Water is a strategic, multi-year infrastructure program designed to benefit the entire region both environmentally and economically over the next 30-50 years. By April 8, 2009, both the Government of Canada and the Province of Ontario announced commitments of $50 million each to the Phase 1 implementation of the HELP Clean Water lnitiative. The provision of Senior Government Funding to the Phase 1 of the Clean Water lnitiative was provided through the Building Canada Fund - Major lnfrastructure program, and will be implemented over the next five years. Phase I projects as approved by the Senior Government funding partners are as follows: 1. Southeast Reservoir and Pumping Station - City of London: $55.7 Million (Estimated Project Schedule - February 2009 to May 20111 2. Elgin Area Water Treatment Plant Residue Management Facility - Elgin Area Primary Water Supply System: $13.25 Million (Estimated Project Schedule - June 2009 to September 20121 3. Lake Huron Water Treatment Plant Residue Management Facility - Lake Huron Primary Water Supply System: $10.25 Million (Estimated Project Schedule - June 2009 to September 2012) 4. Elgin Area Transmission Pipeline Twinning - Elgin Area Primary Water Supply System: $23.67 Million (Estimated Project Schedule - June 2009 to May 2011) 5. Lake Huron Transmlsslon Pipeline Twinning - Phase I - Lake Huron Primary Water Supply System: $28.3 Million Estimated Project Schedule - June 2009 to May 20121 I 2009 Compllance Roport Elgln Area Prlmary Water Supply System Page 8 Correspondence dated March 30, 2010 from Elgin Area Primary Water Supply System regarding "Elgin Area Primary Water Page 312 of 327 I ; ; 6. 7. SCADAUPGRADES , tı^^ñ^\ ôi,ô+ôñ ¡e â nônfrol svstem in TheSupervisoryControlAndDataAcquisition(SCADA).systemisacontrolsyste which a computer r;;iú;;-";d controlJ'à-öròó.tt. .îné water treatment plant and transmission system are operated and co.ntåfËJiñt*gn a SCADA system' The current scADA system *"' îJJJ*J á"0 instalräo-ìn ìh; ;;iv 1 9eo',s and is at the end of its recommended life cycle. This project ¡Àuoiv"i the ãevelo-pment of a new SCADA standard,detaileddesign,constructionandintegrationofaSCADAnewsystem. ltisanticipatedthatoncetheSCADAequipment¡e-9lac9l.ent-andnetworkupgradesare s overall control aío reìiaoility w!!r be.greatly improved' The new perating Authority aìrå in" AıurO's adñinistiation to more clearly inate the water tytì"t'i operation' and allow better data storage with legulatory agencies' LakeHuronWaterTreatmentPlantEmergencyBackupGenerator_LakeHuron primary water supprv"äîriår' sì.à7 Mi¡i"; (Éstimated Project schedule - June 2009 to February 2011) w12A Landfiil site co-Generation Facirity - _clv of London: $4'6 Million(Estimated Pro]ect Stn"Our" - January Ztit t to February 2013) wind Generation at the Lake Huron and Elgin Area water Treatment Plants - Lake Huron & Ergin Ai* eri."ry wa_ters"uppry s_ystems: $9.34 Million - Ë;il;t"ã ero¡ect-scnòout" - Janûary 2011 to Mav 2013) Figure4:EtginwaterTreatmentPtantControtRoom/SCADAUpgrade 2009 GomPliance RePort Elgln Area Primary Water Supply System Page 9 Correspondence dated March 30, 2010 from Elgin Area Primary Water Supply System regarding "Elgin Area Primary Water Page 313 of 327 Page 314 of 327 Õ-'- Elgrn lo March 24,2010 Mr. Kyle S. Kruger, Administrator Municipality of Bayham P. O. Box 160 Straffordvil le, Ontario Nol 1Y0 Dear Mr. Kruger: Re: County of Elgin - Dexter Line - Proposed Solution Elgin County Council at the March 23rd meeting discussed a repoft regarding the Dexter Line Proposed Solution. This repoft has been fon¡rarded to the Municipality of Bayham to keep them informed of the Dexter Line lake bank erosion process. If the Municipality requires additional information, please do not hesitate to contact my office. Yours truly, PD:kab Enc. PETER DUTCHAK, C.E.T., C.R.S. DEPUTY DIRECTOR OF ENGINEERING SERVICES County of Elgin Engineering Services 450 Sunset Drive St. Thomas,0n N5R 5V1 Phone: 519- 631-1460 www elgin-county on.ca Progressive by Nature Correspondence dated March 24, 2010 from County of Elgin regarding "County of Elgin - Dexter Line - Proposed Solution". Page 315 of 327 REPORT TO COUNTY COUNCIL FROM: Bonnie Vowel, Warden John Wilson, Councillor Tom Marks, Councillor DATE: March 12,2010 SUBJECT: Dexter Line - Proposed Solution INTRODUCTION The County of Elgin is in Phase 2 of a Municipal Class Environmental Assessment (EA) planning process to address lakeshore erosion occurring west of Port Bruce that threatens County Road #24 (Dexter Line) and the Poft Bunruell Secondary Watermain that resides on the County road allowance. This repod discusses a proposed solution moving fonruard. DISCUSSION ln May 2006, County Council adopted a problem statement to commence the EA process and to establish the parameters and scope for the assessment and consultation process. Early in 2010 the problem statement was amended to include further reference to the existing Port Burwell Secondary Watermain, owned by others but located on the County road and therefore impacted by any solution. The list of alternative solutions was also amended to include an option of only relocating Dexter Line and not completing any shoreline protection to simplify the EA. During the EA process, the Dexter Line Erosion Committee has met several times to discuss project alternatives and funding strategies. The Committee has written both the M.P. and M.P.P. to make them aware of the existing conditions and the inevitable consequences should nothing be done. Meetings with the M.P. and M.P.P. have also been held with the committee to show them first hand the magnitude of the problem. Our M.P. and M.P.P. have foruarded these concerns to their peers and cabinet ministers in search of funding programs and to seek assistance from affected agencies. Most recently, Minister Baird, through our local M.P., has responded to our pleas for funding assistance. ln his response, Minister Baird stated that any proposed shoreline protection does not fall within an eligible funding category for any available funding program. Additionally, recent correspondence from the Ministry of Natural Resources suggests that an application to approve any "in water" work may be onerous and may be met with some resistance. Correspondence dated March 24, 2010 from County of Elgin regarding "County of Elgin - Dexter Line - Proposed Solution". Page 316 of 327 Time is of the essence for any solution. Although the lake bank erosion regression is unpredictable, it does recede an average of 1.8m annually. Geotechnical studies have suggested that when the top of bank is within 35m of the edge of road, the road may be considered unsafe and would necessítate a frequent monitoring schedule to assess conditions. One section of Dexter Line is very close to this offset distance to the lake bank's top of slope and therefore is being monitored regularly by the County's consultant. When conditions change, the road will be closed. This may occur at any time and is inevitable within the next few years. Therefore, to move forward with a solution at this time and to be ready for any funding programs that may be released in the near future, the option to relocate Dexter Line away from the receding lake bank appears to be the best option. Preliminary erosion modelling to determine future regression has concluded that Dexter Line could be safe from lake bank erosion for at least 50 years by relocating it away from the lake bank without erosion mitigation along Lake Erie. This is the solution our predecessors employed more than 40 years ago. This solution has significantly less cost and approvals are dictated by County Council and the EA process only. lmplementation timelines are also reduced by eliminating "in-water" work in the project scope. An EA could be initiated in the future to pursue shoreline protection separately. The estimated cost to relocate Dexter Line for 3.5km is approximately $3.5 million, and includes erosion protection work required at Catfish Creek. The next steps in the EA process will be to hold a public meeting (April or May 2010) to share information collected to date and inform the public of the preferred solution at this time. Responses will then be collected and reasonable concerns will be mitÍgated. A new road alignment will then be designed and encroachment agreements will be entered into with affected landowners to complete a Natural Heritage study on the new corridor lands. The project will be classified as a Schedule 'C' in the EA and therefore necessitate a second public meeting once the final road alignment is determined and all environmental impacts are mitigated. Property will then have to be acquired and access constructed to all existing properties from the new road. Correspondence dated March 24, 2010 from County of Elgin regarding "County of Elgin - Dexter Line - Proposed Solution". Page 317 of 327 CONCLUSION The Defer Line Erosion Committee has met with and written to the local M.P. and M,P.P. to discuss the erosion along Dexter Line. Correspondence from the Minister of Infrastructure stated that funding was not available for shoreline protection works. To move fonruard towards a solution to protect Dexter Line, action must be taken immediately, othen¡rise the road may be closed before a solution can be implemented. The Committee therefore supports a public discussion of staffs proposed solution to relocate Dexter Line only, without erosion protection. Staffs proposal will be further elaborate during the EA process when public meetings are held and responses are solicited from affected landowners, agencies and the public. RECOMMENDATION That staff's proposed solution, the relocation of Dexter Line without shoreline protection, be approved for consideration during the EA process where public input and consultation will be measured against the various options under consideration. Respectfully Subm itted Approved for Submission Bonnie Vowel Warden, Elgin County John Wilson Councillor, Elgin County Tom Marks Councillor, Elgin County Mark G. McDonald Chief Admi nistrative Officer Correspondence dated March 24, 2010 from County of Elgin regarding "County of Elgin - Dexter Line - Proposed Solution". Page 318 of 327 THE CORPORATION OF THE MTTNICIPALITY OF BAYHAM BY-LAW NO.2010-026 A BY-LA\il TO AUTHORIZE THE RENEWAL OF Ai\ AGREEMENT BET\MEEN THE MTTNICIPALITY OF BAYIIAM AND LEN FROESE O/AGROIJND EFFECTS LA¡IDSCAPE AND DESIGN FOR THE PROVISION OF CEMETERY CARE SERVICES IN THE MT]NICIPALITY OF BAYHAM WIIEREAS the Council of the Corporation of the Municipality of Bayham did pass By-law 2009-057 on April 16,2009 authorizing the Mayor and Clerk to execute an agreement with Len Froese O/A Ground Effects Landscape and Design for landscape services in the Municipality of Bayham; AND WIIEREAS the Council of the Corporation of the Municþality of Bayham and the contractor are desirous of renewing this contract for a further two year period, as permitted in the original agreement; NOW THEREFORE THE COI]NCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM ENACTS AS FOLLOWS: 1. TIIAT the Agreement for the provision of cemetery care services between the Municipality of Bayham and Len Froese O/A Ground Effects Landscape and Design, be renewed for a further two year term; 2. TIIAT all terms and conditions of the original agreement remain in full force and effect; 3. TIIAT this byJaw shall come into full force and effect upon final passing. RE,AD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15TH DAY OF APRIL 2010. MAYOR CLERK By-Law 2010-026 A By-Law to authorize the renewal of an agreement (Froese) Page 319 of 327 Page 320 of 327 THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM BY-LA\il NO. 2010-028 A BY.LAW TO AUTHORIZE THE RENEWAL OF A¡[ AGREEMENT BET\ilEEN THE MT]NICIPALITY OF BAYHAM AND LEN FROESE O/AGROTIND EFFECTS LANDSCAPE AND DESIGN FOR THE PROVISION OF ADDITIONAL CEMETERY CARE SERVICES IN THE MTJNICIPALITY OF BAYIIAM WIIEREAS the Council of the Corporation of the Municipality of Bayham did pass By-law 2009-078 on May 21,2009 authorizing the Mayor and Clerk to execute an agreement with Len Froese O/A Ground Effects Landscape and Design for landscape services in the Municipality of Bayham; AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham and the contractor are desirous of renewing this contract for a further two year period, as permitted in the original agreement; NOW THEREFORE TIIE COT]NCIL OF THE CORPORATION OF THE MTTNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the Agreement for the provision of cemetery care services between the Municipality of Bayham and Len Froese O/A Ground Effects Landscape and Design, be renewed for a further two year term; 2, THAT the following cemeteries be added to the contract as follows: nicipality of Bayham Cemeter¡es n Cemetery Name Property Location 4 Straffordville 5 Guysboro 6 Calton 55939 Heritage Line 57682HeiøgeLine 6964 Richmond Road Quote per cut per $200 $120 $120 3. THAT all other terms and conditions of the original agreement remain in fulIforce and efÊect; 4. THAT this byJaw shall come into full force and effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 15TH DAY OF APRIL 2010. MAYOR CLERI( By-Law 2010-028 A By-Law to authorize the renewal of an agreement (Froese) Page 321 of 327 Page 322 of 327 THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM BY-LAW NO. 2010-039 BEING A BY-LAW TO AMEI\D BY-LAW 2O1O.OO1 A BY-LAW APPOINTING MEMBERS TO BOARDS AND COMMITTEES OF TIIE MT]NICIPALITY WIIEREAS the Council of the Municipality of Bayham did by By-law 2010-001 appoint persons to Boards and Committees for the purposes of the Corporation; WHEREAS the Council of the Corporation of the Municipality of Bayham did by ByJaw 2010-030 amend suchby-law; AND WIIEREAS the Council of the Corporation of the Municipality of Bayham deems it necessary to further amend such byJaw; NOW THEREFORE TIIE COUNCIL OF THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM ENACTS AS FOLLOWS: 1. THAT the name Theo Dickhoutberernoved as amember of the Guysboro CemeteryBoard; 2. THAT in all other respects, By-law 2010-001 as amended, is hereby confirmed and remains unchanged; 4. TIIAT this by-law shall come into force and take effect upon final passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS 15TH DAY OF APRIL 2OIO. MAYOR CLERI( By-Law 2010-039 A By-Law to amend By-Law 2010-001 (Appointing members to boards and committees) Page 323 of 327 Page 324 of 327 THE CORPOR.A.TION OF THE MT]NICIPALITY OF BAYHAM BY-LAW 2010-040 A BY-LA\il TO AMEND BY-LAW 2002-009, BErNG A BY-LAW TO PROVTDE FOR THE MAINTENA¡ICE OF YARDS WIIEREAS the Corporation of the Municþality of Bayham did by ByJaw #2002-009 provide for the maintenance of yards; AND WHER.EAS the Council of the Corporation of the Municipality of Bayham now deems it necessaryto amend the Yard Maintenance ByJaw #2002-009, as amended; NOW THEREFORE THE CORPORATION OF THE MT]NICIPALITY OF BAYIIAM IIEREBY ENACTS AS FOLLOWS: 1. TIIAT By-law 2002-009 as amended, be and the same is hereby further amended by adding the following clause after Section 3.6@): 3.6 (c) Notwithstanding Subsection 3.6(a) any growth which forms part of a natural garden deliberately maintained to produce ground cover, including one or more species of wildflowers, shrubs, trees, herbaceous plants, fems, grasses or combinations of the above, whether native or non-native, whether edible or non- edible, consistent with a managed and natural landscape shall be permitted. 2. Effective Date: This By-law comes into force on the day it is passed. READ A FIRST, SECOND, AND THIRD TIME and finally passed this 15th day of April2010. MAYOR CLERI( By-Law 2010-040 A By-Law to amend By-Law 2002-009 (Maintenance of Yards) Page 325 of 327 Page 326 of 327 THE CORPORATION OF THE MUNICIPALITY OF BAYHAM BY-LAW NO. 2010-041 A BY.LAW TO CONFIRM ALL ACTIONS OF THE COT]NCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM FOR THE REGULAR MEETTNG HELD APRrL 15,2010 \ilHEREAS under Section 5 (1) of the Municipal Act,200l S.O. 2001, Chapter 25,the powers of a municipal corporation are to be exercised by the Council of the municipality; AND \ilHEREAS under Section 5 (3) of the Municipal Act,200l, the powers of Council are to be exercised by by-law; AND WHEREAS the Council of the Corporation of the Municipality of Bayham deems it advisable that the proceedings of the meeting be confirmed and adopted by by-law. THEREFORE THE COTJNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM ENACTS AS FOLLOWS: 1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in respect of each recoÍtmendation and each motion and resolution passed and other action by the Council at the regular meeting held April 15,2010 is hereby adopted and confirmed as if all proceedings were expressly embodied in this byJaw. 2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are hereby authorized and directed to do all things necessary to give effect to the action of the Council including executing all documents and affrxing the Corporate Seal. READ A FIRST, SECOND AND THIRD TIME and fTnally passed this 15th day of April, 2010. MAYOR CLERK By-Law 2010-041 A By-Law to confirm all actions of Council Page 327 of 327