HomeMy WebLinkAboutMay 07, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, May 7, 2009
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a Minutes of the regular meeting of council held April 16, 2009.
(b Added Item(s)
4.DELEGATIONS
(a 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery
(b 7:15 p.m. - Fran Southwick on behalf of Concerned Citizens of Vienna regarding
Skateboard Committee
Item 8(j)
(c 7:25 p.m. - Mary Taylor regarding land title problem
Item 8(k)
(d 7:40 p.m. - Bob Lozon and Lee Kent from local Masonic lodges regarding Ch.I.P.
program
Item
(e 8:30 p.m. - Closed Session Delegation - Scott Campbell and Kim Husted regarding
municipal land title issues
5.INFORMATION ITEMS
9-24
Page 1 of 309
Council Agenda May 7, 2009
Page
5.INFORMATION ITEMS
(a Draft minutes of Joint Cemetery Board Meeting held April 21, 2009.
File: C06
(b Bayham Cenotaph Committee minutes of meeting held March 31, 2009.
File: A01
(c Correspondence dated April 17, 24, 27, 28 and 29 regarding "Approval of the Used
Tires Program Plan", "REMINDER: P.J. Marshall Award Deadline May 15, 2009",
"AMO Report to Members on April 2009 Board Meeting", "CRTC Changes national
Do Not Call List - Municipal Candidates Now Exempt", "HRSDC Enabling
Accessibility Fund Call for Proposals" and "AMO Advises Members on Changes to
Funding for Local Immigration Partnerships (LIPs)"
File: A01
(d Correspondence dated April 3, 2009 from Nestle Waters Canada regarding
"environmental stewardship and health benefits associated with bottled water".
File A01
(e The Source Spring 2009 newsletter regarding "The Clean Water Act".
File E00
(f Elgin Group Police Services Board Detachment Commander's Report dated March
2009.
File: P17
(g AMO Communication dated April 22, 2009 regarding "Local Authority Services
Audit Report Results".
File: A01
(h Correspondence from Minister Responsible for Seniors regarding "Seniors Month".
File: A16
(i Correspondence dated April 21, 2009 from Human Resources and Skills
Development Canada regarding the "2009 Therese Casgrain Volunteer Award".
File: M02
(j Correspondence from South Central Ontario Region regarding "Diversifying the
Economy of South Central Ontario Region".
File: D02
(k Correspondence dated April 28, 2009 from Tourism Industry Association of Canada
regarding "Swine Flu - Communication Strategy and Key Messages for Canada's
Tourism Industry".
25-27
29-31
33-41
43-46
47-50
51-58
59-60
61
63-65
67-74
75-76
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Council Agenda May 7, 2009
Page
5.INFORMATION ITEMS
File: S08
(l Correspondence from Tax Recovery Group regarding "HST".
File: C13
(m Elgin County Matters newsletter dated April 2009.
File: A16
(n Correspondence dated April 14, 2009 from Friends of the Greenbelt Foundation
regarding "Fourth anniversary of the Greenbelt".
File: A01
(o Correspondence dated April 27, 2009 from Municipal Law Enforcement Officers
Association regarding "Paul Groeneveld Certified Municipal Law Enforcement
Officer".
File: M04
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a Staff Report D2009-016 regarding Concession Stands.
File: P09
(b Request from Mark Taylor for discussion regarding "Map Research".
7.ROADS, AGRICULTURE & DRAINAGE
(a Staff Report DR2009-003 regarding Little Jerry Creek Drain Improvement.
File: E09
(b Staff Report DR2009-004 regarding Casier Municipal Drain Reapportionment
(Nurse).
File: E09
(c Staff Report DR2009-005 regarding Adler Municipal Drain Reapportionment
(Nurse).
File: E09
(d Staff Report PW2009-10 regarding Public Works Monthly Report.
File: T06
77-78
79-82
83
85
87-88
89-90
91-95
97-101
103-104
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Council Agenda May 7, 2009
Page
7.ROADS, AGRICULTURE & DRAINAGE
(e Staff Report PW2009-09 regarding Stop Signs - Somers Road - Trillium Railway.
File: T07
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a Building Permit Report for the Month ending April 30, 2009.
File: P10
(b Staff Report P2009-013 regarding Fire Department 2009 First Quarter Report.
File: P16
(c Staff Report P2009-012 regarding By-Law Enforcement Program - 2009 1st Quarter
Report.
File: P16
(d Staff Report P2009-019 regarding By-Law Yard Maintenance Contract Services
2009.
File: P01
(e Staff Report P2009-017 regarding Dog Control By-Law 2001-094 Amendment.
File: P14
(f Staff Report P2009-018 regarding 2009 Canine Control Services / Contract.
File: P14
(g Staff Report P2009-016 regarding Fire Prevention and Education Simplified Risk
Assessment.
File: P16
(h Staff Report P2009-015 regarding Fire Master Plan.
File: P16
(i Staff Report PR2009-11 regarding Eden Community Centre - Repairs and
Designated Substances.
File: A20
(j Correspondence dated April 23, 2009 from Fran Southwick requesting two other
members of the Concerned Citizens of Vienna speak to Council.
File: C13
105-106
107
109-115
117-122
123-129
131-145
147-150
151-173
175-187
189-197
199
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Council Agenda May 7, 2009
Page
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
[Addenda]
(k Correspondence dated April 23/09 from Mary Taylor regarding land title problem.
File: C13
(l Correspondence dated April 21, 2009 from Lori King representing Corinth
Community Of Christ Church requesting use of municipal sign.
File: C13
(m Correspondence dated April 23, 2009 from Deb Travis, Rec Society and Paul Vyse,
Optimist Club regarding Tub Daze.
File: R06
(n Correspondence dated April 23, 2009 from Bev Fellows, Program Supervisor,
Ontario Early Years Centre Elgin-Middlesex London requesting use of green space in
Straffordville, Vienna and Port Burwell for "Summer Park Program".
9.FINANCE, ADMINISTRATION & PERSONNEL
(a Cheque Register being Cheques #6311 to Cheque #6412 inclusive, except Cheques
#6239 totaling $226,355.94 and Payroll Disbursements for the period ending April
19, 2009 totaling $49,830.36.
(b Staff Report F2009-26 regarding Tax Rates.
File: F05-09
(c Staff Report F2009-25 regarding IT Support Services 2009.
File: L04
(d Staff Report E2009-06 regarding Build Canada Fund Water Works Project.
File: BCF#1
(e Staff Report F2009-22 regarding Municipal Office.
File: F05
(f Staff Report E2009-07 regarding Project Management
File: BCF#1
(g Staff Report C2009-007 regarding Survey Map Restoration.
File: F18 / R01
201-216
217
219-222
223
225-240
241-244
245-250
251
253-254
255-256
257-260
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Council Agenda May 7, 2009
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(h Proposed ROMA Resolution for discussion.
File: A01
(i Staff Memorandum regarding Committee - Vienna Library / Former Town Hall.
File: R02
[Addenda]
(j Staff Report C2009-008 regarding Additional Cemetery Care Services. (not available
at time of printing)
File: L04
10.ENVIRONMENT
11.COMMITTEE OF THE WHOLE
(a In Camera.
(b Closed session minutes of the regular meeting of council held March 26, 2009.
(c Closed session minutes of the regular meeting of council held April 2, 2009.
(d Closed session minutes of the regular meeting of council held April 16, 2009.
(e Delegation - 8:30 p.m. regarding municipal land titles issues.
(f Confidential Memorandum regarding a potential acquisition or disposition of land.
(g Out of Camera.
12.BY-LAWS
(a By-Law 2009-059 A By-Law to Regulate and Contol Dogs
(b By-Law 2009-060 A By-Law to amend By-Law 2008-095 (Canine
Control/Pound Keeper)
(c By-Law 2009 061 A By-Law to authorize the execution of an agreement
(IT Support)
261
263
265-272
273-284
285
287
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Council Agenda May 7, 2009
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12.BY-LAWS
(d By-Law 2009-062 A By-Law to authorize the execution of an agreement (Froese)
(e By-Law 2009-063 A By-Law to establish levy and adopt tax rates
(f By-Law 2009-064 A By-Law to amend By-Law #1690 (Casier Municipal Drain)
(g By-Law 2009-065 A By-Law to amend By-Law #1429 (Adler Municipal Drain)
(h By-Law 2009-068 A By-Law to regulate the stopping of vehicles (Trillium
Railway)
[Addenda]
(i By-Law 2009-069 A By-Law to authorize the execution of an agreement (Smith)
(not available at time of printing)
[Addenda]
(j By-Law 2009-067 A By-Law to authorize the execution of an agreement (Ens)
(k By-Law 2009-070 A By-law to confirm all actions of Council
13.ADJOURNMENT
(a Adjournment
289-292
293-294
295
297
299
301
303-307
309
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Page 8 of 309
COUNCIL MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, April 16, 2009
7:00 p.m.
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, April 16,
2009 in the Council Chambers. Present were Mayor L¡mn Acre, Councillors Mark Taylor, Wayne
Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk Lynda Millard. Deputy Mayor
Cliff Evanitski was absent.
Chief Building Offrcial / Drainage Superintendent Bill Knifton, Fire Chief / By-Law Enforcement
OfÏicer Paul Groeneveld, Treasurer Suzanna Dieleman Mantel and Water Mastewater
Superintendent Ed Roloson were in attend¡nce to present their respective reports.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF'
None
3. APPROVAL OF MINUTES AND ADDITION OF'AGENDA ITEMS
(a) Minutes of the regular meeting of council held March 26,2009.
Councillor Taylor requested that his comment from the March 26th meeting that, in
his opinion Med 3 training is not required to provide rescue services in the area of
the breakwall, be recorded herein.
2009-t93
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
ffTHAT the minutes of the regular meeting held March 26,2009 be
approved as circulated."
CARRIED T.INANIMOUSLY
(b) Minutes of the regular meeting of council held April 2,2009.
2009-194
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT the minutes of the regular meeting held April 2,2009 be approved
as circulated.r'
CARRIED TINANIMOUSLY
(c) Added Item
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2009-195
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
'TTHAT in accordance with Section 21 of Procedural By-law 2002-93,
a confidential property acquisition / disposition matter be added to the
agenda as item 11.'r
CARRIED UNANIMOUSLY
4. DELEGATIONS
(a) 7:05 p.m. - Wanda Hoshal regarding Estherville cemetery Item 9(i)
Wanda Hoshal confirmed she had sent a large package of documents to the
Cemetery Regulations Unit as referenced in her correspondence. She added that
Mae Leonard would be pleased to return to respond to any questions regarding her
presentation on dowsing. Mrs. Hoshal also read the letter from Susan Start, agenda
item 5þ). She requested permission to attend as a delegate at the next
meeting. Council consented.
(b) 7:20 p.m. - Jan Collins on behalf of the Vienna Skate Board Park Committee
regarding Library building, services and Vienna downtown revitalization
Jan Collins advised that the Vienna Library building had been inspected by an
architect from SJMA Vision Based Solutions and verbally responded that he
believed it was salvageable and worth saving based on it's historical value. Ms.
Collins requested information and local pictures including hall use, particularly the
stage. She raised concerns of a lack of visible community support by Council. She
encouraged support for preservation oflocal history and heritage, including
buildings. She noted that the $300 had been raised to cover the costs and agreed to
provide a written copy of the report when available.
Council members indicated appreciation for the dedication and work of the
volunteers in the Vienna community. Suggestions were made for potential firnding
support.
5. INFORMATION ITEMS
(a) Copy of resolution passed by Tay Valley Township regarding "Fisheries
management" File: ClO
(b) Correspondence dated April 3, 2009 from Elizabeth Ball regarding noise complaint
along with letter of response f¡om By-Law Enforcement OfTicer. File: C13
(c) Correspondence dated April 3 and 92009 from Association of @ljties of
Ontario regarding "Energy Minister Extends Deadline for Public Sector Regulated
Price Plan Eligibility" and "AMO Position on Bill 150, Green Energy and Green
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Council Minutes April 16,2009
Economy Act". File: A16
(d) Long Point Region Conservation Authority Board of Directors minutes of Annual
General Meeting held February 27,2009. File: .A16
(e) Bayham Historical Society minutes of meeting held March 12,2009. File: C06
(Ð Elgin Group Police Services Board minutes of meeting held March 11,2009.
File: C06
(g) Correspondence dated April 3, 2009 from Ministry of Tourism regarding 2009
Ontario Budget. File: 416
(h) Conespondence dated March 2009 from Ministry of Citizenship and Immigration
regarding "Lincoln M. Alexander Award 2009"- File: M02
(Ð Correspondence dated April 6, 2009 f¡om Tourism London regarding "Annual
General Meeting". File: A0l
(t) Lake Erie Region Source Protection Committee mintues of meeting held February
5,2009. File E00
(k) Conespondence dated March 31,2009 from Stewardship Ontario regarding
"Industry's 4th contribution to the Municipal Blue Box Recycling Program for
2008". File: E07
0) South West Local Health Integration Network highlights of meetings held during
March 2009. File: A0l
(m) Correspondence dated April 8, 2009 from HELP Clean Wate¡ regarding "$150
Million HELP Clean Water project a go". File: M07
(n) Museums Bayham minutes of meeting held April8,2009. File: C06
(o) Surveyor's Real Property Report regarding "Get to Know Your Property".
File: A0l
(p) Conespondence dated April 11, 2009 from Susan Start regarding "Estherville
Cemetery". File: C13
2009-196
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT information items 5(a) through 5(p) be received for information."
CARRIED I-INANIMOUSLY
6. PLATINING. DEVELOPMENT. RECREATION & TOtruSM
(a) Staff Report D2009-13 regarding Schafer Consent Applications 817, E18,
819109. File Dl
2009-t97
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Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
*THAT StaffReport D2009-13 regarding Schafer severance applications
be received;
AND THAT Council recommends to the Elgin County Land Division
Committee that severance applications 817/09, 818/09 and E19/09,
submitted by Mathew A. Schafer Limited and Mathew Schafer, be
approved and each is subject to:
1. $500 cash-inlieu ofparkland dedication fee for each proposed
lot
2. apportionment of assessment for drainage as per the Drainage
Act
3. water quantÍty testing report on each proposed lot4. water quality testing report for nitrates and bacteria content on
each proposed lot5. Sewer Services Permit for each proposed lot
6. lot grading plan
7. purchase ofa 911 sign for each proposed lot
8. copy of a final survey provided to the municipality"
Councillor Taylor noted his oppositíon to decisions made based on
assessment møppìng not necessarily being corrent and requested a recorded
vote.
In Føvour Opoosed
Mayor Acre Councíllor Taylor
Councíllor Casíer
Councíllor Ketchøbøw
Motion Carried on a vote of 3 to I in favour
(b) Staff Report D2009-14 regarding Daniel Road Use Agreement. File: L04
2009-198
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT StaffReport D2009-14 regarding the Daniel road use agreement
be received;
AND TIIAT Bylaw 2009-053 regarding a Road Use Agreement with Janet
Daniel for a portion of Baldwin Line road allowance be presented to Council
for enactment.tt
CARRIED UNANIMOUSLY
(c) Staff Report D2009-15 regarding Road Access and Water/Sewer Services Permit
Policy and Proceduies. File: 409
2009-199
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Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
*THAT Staff Report D2009-15 regarding the Road Access and
Water/Sewer Services Permit be received;
AND THAT Council adopt the Road Access and Water/Sewer Services
Permit with the policy and procedures as outlined in Staff Report D2009-
015.'
CARRIED UNANIMOUSLY
7. ROADS. AGRICULTURE & DRAINÄGE
(a) Staff Report DR2009-002 regarding Petition for Drainage from Abraham Peters.
File: E09
2009-200
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT Council of the Municipality of Bayham acknowledges the filing with
the Clerk, on April 6,2009, of the Petition for drainage works by Abraham
Peters;
AND TIIAT StaffReport DR2009-002 regarding the petition for drainage
and for drainage improvement be received;
AND TIIAT Council wishes to proceed with this matter and appoints
Spriets Associates, Engineers, to prepare a preliminary report on the
proposed drainage area, pursuant to Section 5 and Section 78 ofthe
Drainage Act for Council's consideration."
CARRIED TTNANIMOUSLY
(b) Staff Report PR2009-10 regarding Road Closure Application - Concession 5 and
South Gore. File: T09
2009-20r
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report PR2009-10 regarding Road Closure Application -
Concession 5 and South Gore be received;
AND THAT staff be directed to initiate required procedures pursuant to the
Municipal notice bylaw to close a portion of unopened road allowance
between Concession 5 and Concession South Gore, through Lots I anil2
provided the applicants pay required expenses, and that upon closure of the
road, the lands be conveyed to the abutting property owners at appraised
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value.ff
Councillor Taylor noted hìs opposítion to decisions møde based on
øssessmenl mapping not necessarþ being conect and requested a recorded
vote.
In Favour Opoosed
Mayor Acre Councillor Tøylor
Councíllor Casíer
CouncìIlor Ketchabaw
Motion Canied on a vote of 3 to I in favour
(c) Staff Report PR2009-09 regarding Designation of Lands as Part of Road System -
Carson Line. File: L07
2009-202
Moved by Councillor Ketchabaw
Seconded by Councillor Casier
'THAT Staff Report PR2009-09 regarding Designation of Lands as Part of
Road System - Carson Line be received;
AND TIIAT draft Bylaw No. 2009-052, being a Bylaw to assume and
establish lands in the Municipality of Bayham as part of the open public
highway system (Carson Line) be presented to Council for enactment."
Councìllor Taylor noted hìs opposition to decísìons made bused on
assessment mapping not necessarily beíng correct and requested a recorded
vote.
In Favour Opoosed
Mayor Acre Councillor Taylor
Councillor Casíer
Councillor Ketchøbaw
Motion canied on a vote of 3 to I in favour
(d) UNFINISHED BUSINESS - Staff Report PW2009-01 regarding Mail Box By-
Law and insurance coverage (defened from April 2,2009)
This item was deferred until the next Council meeting to be held May 7,2009.
(e) Staff Report PW2009-06 regarding By-Law #58 Landscaping Services. File: L04
2009-203
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT StaffReport PW2009-06, regarding By-Law #58 Landscaping
Services, be received;
AND THAT Bylaw 2009-058, being a by-law to authorize the Mayor and
Clerk to execute an agreement for landscaping services with Wilson Lawn
Care and Snow removal, be presented to Council for enactment.rr
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CARRIED UNANIMOUSLY
(Ð Staff Report PW2009-07 regarding Street Lighting Locations. File: Ul3
2009-204
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT StaffReport PW2009-07 regarding Street Lighting Locations be
received;
AND THAT staff be authorized and directed to proceed with installation of
the streetlights as follows:
Corinth
- Pole across from new playground between 54273 and 54267
Best Line
- Pole number 242 south east corner of Culloden Road at the end of
sidewalk (2008)
Eden
- Plank Road south across from the Pumping Station Pole #2168
- west of Plank Road on Eden Line in front of 56898 (200S)
Straffordville
- Heritage Line east before the Pumping Station pole in front of 56710
- East of Straffordville on Heritage Line in front of pumping station
chamber (2008)
Vienna
- Pole 1404 across from 35 Chapel Street
- In front of 41 Chapel Street top of hill (2008)
Port Burwell
- Pole by driveway 44 Newton Street first pole on the north side east of
Shakespeare Street
- 46 Newton Street (2008) .r'
CARRIED T.INANIMOUSLY
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Building Pennit Report for the month ending March 31,2009. File: P10
2009-205
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Building permit report for the month ending March 2009 be
received for information.!'
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CARRIED UNANIMOUSLY
(b) Staff Report P2009-014 regarding Emergency Management Program First Quarter
Report. File: Pl6
2009-206
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"TIIAT Staff ReportP2009-014 regarding the Emergency Management
Program First Quarter Report for 2009 be received for information."
CARRIED UNANIMOUSLY
(c) StaffReport P2009-011 regarding Port Burwell Fire Station Renewal. File: Pt6
2009-207
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"That staff report #P2009-011 regarding Port Burwell Fire Station Renewal
be received;
AND THAT Council authorizes staff to establish a Port Burwell Fire Station
Renewal Committee consisting of a maximum of five (5) members
consisting of the following
. Fire Chief (Chairperson) (1)
. Council member (1)
. Station Chief or Captain (1)
. Station Health and Safety Representative (1)
o Firefighter appointed by members of station
(non-ofïicer) (1)
and, with a Terms of Reference as follows:
. Establish minimum station facility requÍrements such as training,
administration, parking, apparatus bay size and accessories,
. Identify municipal properties suitable for location of proposed facilityifire
station,
o Prepare a report to Council with proposed facility minimum design
details/floor plan, site location and strategic plan to move forward with
station renewal,
. Explore potential opportunities for partnerships pertaÍning to occupancy
of the building and where possible include a proposal for such in the report
to Council."
CARRIED UNANIMOUSLY
9. FINAIICE. ADMINISTRATION & PERSOI{NEL
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(a) Cheque Register being Cheque #6212 to Cheque #6310 inclusive, totaling
5205,563.73 and Payroll Disbursements for the period ending April 5, 2009
totaling $47,677.77 .
2009-208
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Cheque Register being Cheque #6212 to Cheque #63f0 inclusive,
totaling $205,563.73 and Payroll Disbursements for the period ending April
5,2009 totaling 547,677.77 be approved."
CARRIED UNANIMOUSLY
(b) StaffReport F2009-23 regarding Rates and Fees. File: Fll
2009-209
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
I'THAT Staff Reportß2009-23, regarding Rates and Fees be received;
AND THAT ByJaw 2009-055, being a byJaw to further amend Bylaw
2005-102 imposing rates and fees be presented to council for enactment."
CARRIED UNANIMOUSLY
(c) Staff Report F2009-24 regarding Financial Report. File: F03
2009-210
Moved by Councillor W Casier
Seconded by Councillor M Taylor
f TTHAT Staff Report D2009-24 regarding financial reporting be received."
CARRIED UNANIMOUSLY
(d) Staff Report F2009-20 regarding Budget 2009. File: F05.09
2009-2tt
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
"THAT Staff Report F2009-20 regarding Budget 2009 be received;
THAT the policing credit for 2008 be applied to 2009 expenditures and that
the budgeted transfer from the policing reserve not be withdrawn.
THAT Vienna be the designated location to receive playground renewal
funding as available in the 2009 capital budget;
AND THAT estimates be obtained to carry out repairs identified in the
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Genesis Rehabilitation report for further consideration.
THAT Council provide funding for events and festivals as follows:
$800 each to:
Eden BBQ & Road Rally Edison Fest
Canada Day Tub Daze
Watermelontr'est.
TIIAT wireless/cellular internet service be obtained for members of
council;
AND THAT staff be directed to obtain laptop computers suitable for council
use.
THAT the 2008 surplus be allocated as follows:
$30,000 to2009 operating budget
$35,542 to bad debt allowance for uncollectible account
$14,550 to purchase GIS hardware and software with Malahide and
Aylmer
$56,512 to capital rate stabilization reserve.
THAT Clarke Road Bridge, Carson Road Bridge, and a road restoration
project be identified as council's highest priorities for the next Build
Canada Fund application process;
AND THAT the Roads & Bridges grant and infrastructure grant be utilized
to fund the municipality's share of the project costs.'f
CARRIED UNANMOUSLY
(e) Municipal Assistance Applications Summary - 2009 (as amended) spreadsheet and
Value of Community Centre Fee Waivers spreadsheet. File: Fl I
2009-212
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Council directs areas of municipal assistance support as follows:
- Bayham Historical Society use of the Council Chambers for monthly
meetings, photocopier, paper and envelopes, use of Edison Museum
for storage;
- Straffordville Community Committee use of Committee Room for
monthly meetings, photocopier and sign, Park, parking loÇ dumpster
for Watermelontr'esÇ parade, staff support, picnic tables, portable
washroom facilities;
- Port Burwell Historical Society Canada Day parade assistance;
- Port Burwell - Bayham Legion Br 524 Armistice parade staff
assistance;
- Santa Claus Parade Committee (Lions) parade staff assistance and
road closure (excepting parade insurance);
- Port Burwell Historical Society beach area for Canada Day; and
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- St. Lukers Anglican Church Guild Vienna Memorial Park for 2
events.
A¡ID THAT Council provide municipal cash assistance as follows:
Plowing Match $3¡75
East Elgin Community Assistance Program (Corner Cupboard) $1,000
Elgin County Plowman's Assoc. $200
OV Chamber of Commerce $181 (wage)
Port Burwell Community Childcare $500
Port Burwell Historical Society (Canada Day) $500
Tillsonburg & District Multi-Service Centre $500;
A¡{D THAT the Straffordville Lions Club request for fee waivers at the
Straffordville (Bayham) Community Centre lor 2l meetings, 4 annual
events and weekly bingos be approved;
AND THAT all applicable cleaning fees shall apply'
CARRIED I.]NANIMOUSLY
(Ð Staff Report F2009-31 regarding Building Canada Fund Agreement. File: F05
2009-213
Moved by Councillor M Taylor
Seconded by Councillor W Casier
''TIIAT Staff Report F2009-31, regarding Building Canada Fund
Agreement be received;
AND THAT By-Law No. 2009-054, being a by-law to authorize an
agreement between the Municipalilty of Bayham and Her Majesty the
Queen in Right of Ontario regarding the Building Canada tr'und be
presented to Council for enactment.r'
CARRIED UNANIMOUSLY
(g) StaffReport H2009-07 regarding Performance Appraisal Program. File: H
2009-214
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
I I THAT Staff Repor t H2009 -07 regardin g Performance Appraisal Pro gram
be received;
AND THAT the Bayham Confidential Performance Appraisal Program as
attached to report H2009-07 be adopted."
CARRIED UNANIMOUSLY
(h) Staff Report C2009-05 regarding 2010 Election Items. File: C07
2009-215
Moved by Councillor M Taylor
Page 11 of16
Minutes of the regular meeting of council held April 16, 200...
Page 19 of 309
Council Minutes April 16,2009
Seconded by Councillor W Casier
TTTHAT Staff Report C2009-05, regarding 2010 Election ltems, be
received;
AND THAT staffbe directed to review and report alternative voting
methods for the 2010 Municipal election process."
CARRIED UNANIMOUSLY
(i) Correspondence dated April 13, 2009 from Wanda Hoshal regarding "Delegation
to Discuss Cunent Situation in Estherville". File: S09
2009-2t6
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"THAT correspondence from Wanda Hoshal regarding Current Situation in
Estherville be received. rr
CARRIED UNANIMOUSLY
û) Conespondence received from Bayham Historical Society regarding letterhead for
ttre Historical Society. File: C13
2009-217
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT correspondence from Bayham Historical Society regarding
letterhead be received;
AND THAT the Bayham Historical Society be advised that general use of
the Bayham logos cannot be supported, however individual letters or
campaigns can be considered by Council as they arise."
CARRIED UNANIMOUSLY
(k) Request from Tammy Thiessen to hold a wedding at the Port Burwell Memorial
Park on August 15,2009 with approximately 200 - 250 guests.
2009-218
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT the request from Tammy Thiessen to hold a wedding and reception
at the Port Burwell Memorial Park on August 15,2009 be received;
AND THAT Council approves use of the Port Burwell Memorial Park for a
wedding ceremony only on August 15, 2009 subject to:
. provision of liability insurance coverage
Page 12 of 16
Minutes of the regular meeting of council held April 16, 200...
Page 20 of 309
Council Minutes April 16,2009
o cleanup of the park is the responsibility of the users.f r
CARRIED I.INANIMOUSLY
(l) Staff Report C2009-006 regarding Cemetery Care Services. File: L04
2009-219
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT StaffReport C2009-006 regarding Cemetery Care Services be
received;
AND THAT the price quote submitted by Ground Effects Landscape &
Design for cemetery care services be accepted;
AI\D TIIAT By-law 2009-057, being a byJaw to authorize the execution of
an agreement between the Municipality of Bayham and Ground Effects
Landscape & Design for the provision of cemetery care services, be
presented to Council for enactment."
CARRIED TINANIMOUSLY
(m) MOTION TO EXTEND LENGTH OF MEETING
2009-220
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
ffTHAT in accordance with Section 12 of Procedural By-law 2002-93,
Council shall deal with business until 11:30 p.m. at its meeting of April 16th,
2009."
CARRIED UNANIMOUSLY
10. EIIVIRONMENT
(a) Staff Report E2009-005 regarding MOE Drinking Water System Inspection
Report. File: E03
2009-22r
Moved by Councillor M Taylor
Seconded by Councillor W Casier
I'THAT StaffReport 82009-005, regarding MOE Drinking \ilater System
Inspection Report, be received for information."
CARRIED UNANIMOUSLY
(b) Correspondence dated March 26,2009 from Elgin Area Primary Water Supply
System regarding "Elgin-Middlesex Pumping Station 2008 - Aylmer Secondary
Water Supply System Compliance Report". (full report available at the office of
Clerþ File: E08
Page 13 of 16
Minutes of the regular meeting of council held April 16, 200...
Page 21 of 309
Council Minutes April 16,2009
2009-222
Moved by Councillor W Casier
Seconded by Councillor M Taylor
"THAT Correspondence from Elgin Area Primary Water Supply System
regarding Elgin-Middlesex Pumping Station 2008 - Aylmer Secondary
\ilater Supply System Compliance Report be received;
AND TIIAT Council acknowledges receipt of the report to meet specific
reporting obligations."
CARRIED TINANIMOUSLY
(c) Correspondence dated March 31,2009 from Elgin Area Primary Water Supply
System regarding "Development of Regulations and knplications for the Lake
Huron & Elgin fuea Primary Water Supply Systems". File: E08
2009-223
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
T'THAT correspondence dated March 3112009 regarding Development of
Regulations and Implications for the Lake Huron & Elgin Area Primary
\ilater Supply Systems be received for information."
CARRIED IINANIMOUSLY
(d) 2008 Year End Financial Statements for the Elgin fuea Primary Water Supply
System. File: E08
2009-224
Moved by Councillor W Casier
Seconded by Councillor M Taylor
I'THAT the 2008 Year End tr'inancÍal Statements for the Elgin Area Primary
Water Supply System be received / for information.rr
CARRIED UNANIMOUSLY
11. COMMITTEE OF THE WHOLE
(a) In Camera.
2009-225
Moved by Councillor M Taylor
Seconded by Councillor W Casier
"TIIAT the Council do now rise to enter into an "In Camera" Session of
Page 14 of 16
Minutes of the regular meeting of council held April 16, 200...
Page 22 of 309
Council Minutes April 16,2009
Committee of the Whole at 11:15 p.m. to discuss:
o a proposed or pending acquisition or disposition of land by the
municipality or local board."
CARRIED UNANIMOUSLY
(b) Confidential item regarding acquisition or disposition of property
(c) Out of Camera.
2009-226
Moved by Councillor W Casier
Seconded by Councillor M Taylor
I'THAT the Committee of the Whole do now rise from the "In Camera"
session at 11:35 p.m."
CARRIED UNANIMOUSLY
12. BY.LAWS
(a) By-Law 2009-044 A By-Law to regulate the erection, construction and use of mail
boxes (defened from Apr 2)
This item was defened until the next Council meeting, Thursday, May 7,2009
(b) By-Law 2009-052 A By-law to assume and establish lands (Carson Line)
(c) By-Law 2009-053 A By-law to authorize the execution of an agreement
(Daniel)
(d) By-Law 2009-054 A By-law to authorize the execution of an agreement
(Building Canada Fund)
(e) By-Law 2009-055 A By-law to further amend By-law 2005-102 (Rates and
Fees)
(Ð By-Law 2009-057 A by-law to authorize the execution of an agreement
(Cemetery Care Services)
(g) By-Law 2009-058 A By-law to authorize the execution of an agreement
(Landscape Services)
2009-227
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
"THAT By-Laws 2009-052, 2009-053, 2009 -054, 2009-055, 2009-057 and
2009-058 be read a first second and third time and finally passed."
Page 15 of16
Minutes of the regular meeting of council held April 16, 200...
Page 23 of 309
13.
Council Minutes April 16,2009
CARRIED UNANIMOUSLY
(h) By-Law 2009-056 A By-law to confirm all actions of Council
2009-228
Moved by Councillor E Ketchabaw
Seconded by Councillor W Casier
'iTHÄT confirming By-Law 2009-056 be read a firsÇ second and third time
and finally passed."
CARRIED UNANIMOUSLY
ADJOURNMENT
(a) Adjounment
2009-229
Moved by Councillor M Taylor
Seconded by Councillor E Ketchabaw
"THAT the Council meeting be adjourned at 11:36 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page 16 of 16
Minutes of the regular meeting of council held April 16, 200...
Page 24 of 309
Municipality of Bayham
Joint Cemetery Board Meeting Minutes
Bayham Municipal Office
Council Chambers
FT
¿DÇ
Tuesday, April 21,2009 at 7:00 p.m.
Present were: Ralph Carter, Jim Tait, Vera and Theodore Dickhout, Tracey Davies, Redvers
Conod, George Beard, Jim Tupper, Tom Godby, Robert Gregson, Joe Neville,Carl Biro, Jim
Elliott, Peter V/all, Isaak Banman, Peter Neufeld and Lynda Millard, Secretary.
1. Call to Order & Appointment of Chairman The Secretary called the meeting to order
at7:00 p.m., welcomed new members and requested the appointment of a Chairman.
Moved by Theodore Dickhout
Seconded by Redvers Conod
ú6That Robert Gregson be appointed as Chairman for the meeting." Canied
Mr. Gregson assumed the Chair.
2. Approval of Minutes of meeting held November 2512008
Moved by Jim Tait
Seconded by Carl Biro
"That the minutes of the Joint Cemetery Board meeting held November 25r 2008 be
approved as circulated." Carried
3. Business from minutes
In response to a request by "church representatives for permission to dig burial plots"
the following excerpt from the Procurement By-law 2004-009 was provided:
"suppliers will be required to províde proof of ìnsurance along with a WSIB cleørance
certiJicate (or municipøl waiver, ,Í øpplicable) lor øll contrscts. Insurance
requiremenß will be detailed in the procurement documentøtion ønd must be adhered
to throughout the term of the contract."
A "Certificate of insurance" is required with a minimum of $2 million liability insurance
coverage, naming the Municipality of Bayham as an additional insured.
Concerns were raìsed by members that the requirement to provide proof of liability
ínsurance coverage removes the abìlity of the Boards to provide a locøl youth / student
wíth a part-time grøss cuttìng job.
The Secretary was requested to ensure this concern was brought to the attention of
Council.
Draft minutes of Joint Cemetery Board Meeting held April 21,...
Page 25 of 309
Cemeteries Minutes .)
-L-April2l,2009
4. Correspondence & Reports
(a) Staff Report Cem2009-06 regarding Cemetery Names and Signage was presented
by the Secretary. Discussion ensued regarding the various aspects.
T Davies advised thqt she supported retaining both the Calton and VanPine
nomes.
B Gregson noted that the vinyl sign donated to the Smuck is still adequate.
C Biro noted that Straffirdville would be installing a new gate and may need a
replacement sign if the overhead metal one will no longer be suitable.
Moved by Tracey Davies
Seconded by Carl Biro
'6That Staff Report Cem2009-06 be received;
That the Joint Cemetery Board recommends to Council that the following names be
approved to clearly identiff specific Municipal cemeteries:
Bayham \ilest Old Eden Old Richmond Best Estheville;
That the quote from McBain Signs & Graphic Design Inc. for signage described as:
tr 2'x4'x.080 aluminum, be accepted, and upon support by Council'
installation be arranged for Firby, Old Eden, Old Richmond, Best, Dobbie,
Amerman, Eden, Otter Valley, Estherville, (and Stanton if necessary),
subject to budget constraints;
And That the necessary entities affected be advised upon approval." Carried
(b) Verbal update regarding consideration for cremation plots.
It was advised that the Straffordville board would discuss cremation plots at their
next meeting.
It was noted that Calton members would consider including cremation plots when
a survey ofthe new section is undertaken.
(c) 2009 grass cutting / landscape contractor service arrangements for individual
Boards.
The Secretary advised that some reasonable quotes had been received for the
abandoned cemetery grass cutting and offered to obtain additional quotes for their
sites. She will obtain quotes and advise as appropriate.
(d) Ministry of Small Business & Consumer Services, Cemetèries RegulationfUnit
correspondence dated April 15ft Notice regarding submission of reports.
Draft minutes of Joint Cemetery Board Meeting held April 21,...
Page 26 of 309
6.
Cemeteries Minutes -J-April2l,2009
Lynda reminded the Secretary-Treasurers of the importance of submitting year-
end documents to the Municipality on time, in order to meet auditing and
provincial deadlines.
5. Member Training Workshop - forms
As several members showed interest, a training workshop will be held Tuesday evening,
June 9ú, at7:00 p.m. at the Bayham Municipal Office. All those interested are welcome
to attend.
Other Business
Robert Gregson noted that he had spoken to the owner of the property abutting the
Smuck cemetery, and that the owner is willing to sell a portion approximately 20' x 300'
to the Municipality for cemetery purposes.
It was suggested that the Board hold a meeting and members pass a resolution
recommending purchase of the property and submit, with details, to Council for approval.
Mr. Banman noted that the church at Mount Salem no longer wished to hold the rights to
several plots at the Calton Cemetery, purchased some time ago.
The Secretary advised that the Repurchase of Interment Rights Request form would need
to be completed and submitted for the remainder of the lots, and that refund of the Care
and Maintenance portion would be forfeited. She provided Mr. Banman with copies of
the form and agreed to provide him details.
Members Concerns
Site needs were identified as follows:
tr replacement or repair of fence on the south side along the Best Line;
tr cut and removal of pine trees at Calton;
tr background on overhead sign to be painted black, driveway marker stones to be
painted white, cut and removal of dead pine hanging towards road at Guysboro.
Next Meeting & Adjournment
Moved by George Beard
Seconded by Joe Neville
"That the meeting be adjourned at 9:00 p.m., to meet at the Municipal Office on
Tuesday November 24,2009 at 7:00 p.m. Canied
Chairman
7.
8.
Date Approved:
Secretary
Draft minutes of Joint Cemetery Board Meeting held April 21,...
Page 27 of 309
Page 28 of 309
Municipality of Bayham
Joint Cemetery Board Meeting Minutes
Bayham Municipal Office
Council Chambers
FT
¿DÇ
Tuesday, April 21,2009 at 7:00 p.m.
Present were: Ralph Carter, Jim Tait, Vera and Theodore Dickhout, Tracey Davies, Redvers
Conod, George Beard, Jim Tupper, Tom Godby, Robert Gregson, Joe Neville,Carl Biro, Jim
Elliott, Peter V/all, Isaak Banman, Peter Neufeld and Lynda Millard, Secretary.
1. Call to Order & Appointment of Chairman The Secretary called the meeting to order
at7:00 p.m., welcomed new members and requested the appointment of a Chairman.
Moved by Theodore Dickhout
Seconded by Redvers Conod
ú6That Robert Gregson be appointed as Chairman for the meeting." Canied
Mr. Gregson assumed the Chair.
2. Approval of Minutes of meeting held November 2512008
Moved by Jim Tait
Seconded by Carl Biro
"That the minutes of the Joint Cemetery Board meeting held November 25r 2008 be
approved as circulated." Carried
3. Business from minutes
In response to a request by "church representatives for permission to dig burial plots"
the following excerpt from the Procurement By-law 2004-009 was provided:
"suppliers will be required to províde proof of ìnsurance along with a WSIB cleørance
certiJicate (or municipøl waiver, ,Í øpplicable) lor øll contrscts. Insurance
requiremenß will be detailed in the procurement documentøtion ønd must be adhered
to throughout the term of the contract."
A "Certificate of insurance" is required with a minimum of $2 million liability insurance
coverage, naming the Municipality of Bayham as an additional insured.
Concerns were raìsed by members that the requirement to provide proof of liability
ínsurance coverage removes the abìlity of the Boards to provide a locøl youth / student
wíth a part-time grøss cuttìng job.
The Secretary was requested to ensure this concern was brought to the attention of
Council.
Bayham Cenotaph Committee minutes of meeting held March 31, ...
Page 29 of 309
Cemeteries Minutes .)
-L-April2l,2009
4. Correspondence & Reports
(a) Staff Report Cem2009-06 regarding Cemetery Names and Signage was presented
by the Secretary. Discussion ensued regarding the various aspects.
T Davies advised thqt she supported retaining both the Calton and VanPine
nomes.
B Gregson noted that the vinyl sign donated to the Smuck is still adequate.
C Biro noted that Straffirdville would be installing a new gate and may need a
replacement sign if the overhead metal one will no longer be suitable.
Moved by Tracey Davies
Seconded by Carl Biro
'6That Staff Report Cem2009-06 be received;
That the Joint Cemetery Board recommends to Council that the following names be
approved to clearly identiff specific Municipal cemeteries:
Bayham \ilest Old Eden Old Richmond Best Estheville;
That the quote from McBain Signs & Graphic Design Inc. for signage described as:
tr 2'x4'x.080 aluminum, be accepted, and upon support by Council'
installation be arranged for Firby, Old Eden, Old Richmond, Best, Dobbie,
Amerman, Eden, Otter Valley, Estherville, (and Stanton if necessary),
subject to budget constraints;
And That the necessary entities affected be advised upon approval." Carried
(b) Verbal update regarding consideration for cremation plots.
It was advised that the Straffordville board would discuss cremation plots at their
next meeting.
It was noted that Calton members would consider including cremation plots when
a survey ofthe new section is undertaken.
(c) 2009 grass cutting / landscape contractor service arrangements for individual
Boards.
The Secretary advised that some reasonable quotes had been received for the
abandoned cemetery grass cutting and offered to obtain additional quotes for their
sites. She will obtain quotes and advise as appropriate.
(d) Ministry of Small Business & Consumer Services, Cemetèries RegulationfUnit
correspondence dated April 15ft Notice regarding submission of reports.
Bayham Cenotaph Committee minutes of meeting held March 31, ...
Page 30 of 309
6.
Cemeteries Minutes -J-April2l,2009
Lynda reminded the Secretary-Treasurers of the importance of submitting year-
end documents to the Municipality on time, in order to meet auditing and
provincial deadlines.
5. Member Training Workshop - forms
As several members showed interest, a training workshop will be held Tuesday evening,
June 9ú, at7:00 p.m. at the Bayham Municipal Office. All those interested are welcome
to attend.
Other Business
Robert Gregson noted that he had spoken to the owner of the property abutting the
Smuck cemetery, and that the owner is willing to sell a portion approximately 20' x 300'
to the Municipality for cemetery purposes.
It was suggested that the Board hold a meeting and members pass a resolution
recommending purchase of the property and submit, with details, to Council for approval.
Mr. Banman noted that the church at Mount Salem no longer wished to hold the rights to
several plots at the Calton Cemetery, purchased some time ago.
The Secretary advised that the Repurchase of Interment Rights Request form would need
to be completed and submitted for the remainder of the lots, and that refund of the Care
and Maintenance portion would be forfeited. She provided Mr. Banman with copies of
the form and agreed to provide him details.
Members Concerns
Site needs were identified as follows:
tr replacement or repair of fence on the south side along the Best Line;
tr cut and removal of pine trees at Calton;
tr background on overhead sign to be painted black, driveway marker stones to be
painted white, cut and removal of dead pine hanging towards road at Guysboro.
Next Meeting & Adjournment
Moved by George Beard
Seconded by Joe Neville
"That the meeting be adjourned at 9:00 p.m., to meet at the Municipal Office on
Tuesday November 24,2009 at 7:00 p.m. Canied
Chairman
7.
8.
Date Approved:
Secretary
Bayham Cenotaph Committee minutes of meeting held March 31, ...
Page 31 of 309
Page 32 of 309
AÞ-{O
Asso(i¡lion of Municipalilie; of Onl¡¡io
J
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on ca
ho,
ALERT No: 09/024MEMBER GOMMUNICATION
To the attention of the Clerk and Council
April 17, 2009
FOR MORE INFORMATION GONTAGT:
Milena Avramovic, AMO Senior Policy Advisor
(416) 971-9856 ext342
F
É
tUJ
Approval of the Used Tires Program Plan
lssue:
The Minister of the Environment, John Gerretsen, approved the Used Tires Program Plan
on April 8, 2009. The full cost and physical responsibility of the program is now with the
industry.
Background:
With this program, Ontario's 12 million tires will be recycled into high value end uses. The
Used Tires Program Plan can be viewed at http://wr,rw.ebr.qov.on.calERS-WEB-
Exte rn a l/d i sp I ayn oti ceco nte nt. d o ? n oti ce I d =
MTAl OTYz&status ld = MTU4O DYz&la nq u a ge=e n
The Program includes the following core components:
. An aggressive scrap tire collection and recycling system that will divert 90% percent
of scrap on-road tires over the first five years of the program through a program
funded by tire brand owners and importers (collectively referred to as 'stewards').
. An industry-leading initiative to collect and recycle almost 50o/o of the scrap off-road
tires over the first five years of the program, also funded by tire Stewards.. A comprehensive collection network for scrap tires that will make it easier for Ontario
consumers and businesses to recycle their old tires.. A stockpile abatement and remediation strategy that will result in the complete
elimination of scrap tire stockpiles in Ontario within three years.
. Tracking systems that will help eliminate illegal dumping of scrap tires and ensure
that tires are managed by service providers that have adopted best practices.
. lncentives to promote sustainable development and new markets for recycled
materials and innovative uses for recycled rubber products. ln the first year of the
Program, this will represent a $22 million investment in the Ontario tire recycling
industry, stimulating economic grovtrth and increasing capacity.. An inclusive administration modelto help strategically guide the program to bring
together industry stakeholders to ensure the effective and efficient delivery of the
used tires.
Mu n icipar iî::î?äi"¿r"j AllO1-2
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 33 of 309
The Used Tires Program promotes 3Rs end-u
the WDA and the Minister of the Environment'
hierarchy of end-uses currently supported by t
derived aggregate and fabricated products.
One of the core elements of the Used Tires Pr
existing scrap tire stockpiles. lt is estimated th
tires currently sit in stockpiles across the Provi
of the Environment to ensure an aggressive id
execution of stockpile site clean-up.
The implementation of the program will start Septembe r 1,2009. For those
ñ+^.i^ - .^<municipalities interested in providing collection services for used tires, the Ontario Tire
Stewardship will provide registered Collectors with a Used Tire Collection Allowance of
$0.88 per PUT tire and $3.05 per medium truck and off-the-road tires.
Action:
FYI
This information is available in the Policy /ssues section of the AMO website at vvww.amo.on.ca.
2-2 rr¡un ¡c¡ par ¡îl:îiËl"J."i Al'lo
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 34 of 309
200 University Ave, Suite 801
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Far (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNIGATION ALERT No. 09/026
¡--&
IJJJTo the attention of the Clerk and Council
April 24,2009
FOR MORE INFORMATION GONTAGT:
Judy Dezell, Project Manager
(41 6) 971-9856 ext 306
REMINDER: P.J. Marshall Award Deadline May 15, 2009
lssue:
The deadline for the P.J. Marshall Municipal lnnovation Award is approaching.
Background:
The Peter J. Marshall Municipal lnnovation Award recognizes those municipal governments
demonstrating excellence in the use of innovative approaches fo improve capital and/or
operating efficiency and fo generate effectiveness through alternative service delivery
initiativel and partnershþs. The Award's objective is to showcase instances where Ontario
municipalities have implemented and can point to tangible, measurable outcomes from new,
more cost effective ways of providing public services and facilities. Awarding and profiling
innovation advances creativity and strong municipal government.
1n 2008 the City of Hamilton received the Plaque Award for the Woodward Avenue Water
and Wastewater Facility: Biogas Cogeneration. The 2008 Certificate of Merit was awarded
to the Towns of Aurora, East Gwillimbury, Georgina, Newmarket, Whitchurch Stouffville and
Township of King for their Shared Waste Diversion Strategy'
Action:
Complete the appropriate attached entry form and deliver to AMO's office on or before
Friday, May 15, 2009.
. 2009 P.J. Marshall Call for Submission
Entry forms are also available on AMO's website at www.amo.on.ca - click on the AMO
Conference icon.
This information is available in the Policy /ssues section of the AMO website at wwW.Amg.onQ4'
Association of
^lloM unicipalities of Ontario'l-1
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 35 of 309
Page 36 of 309
^Hl*såff¡âünn of A{¡¡r¡ieipalili* o'f O*tarío
MEMBER COMMUNICATION
l--tr
|.J.JJ
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416)971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/030
To the attention of the Clerk and Council
April29,2009
AMO Report to Members on Apr¡l 2009 Board Meeting
To keep members informed, AMO provides updates on important issues considered at regular
AMO Board of Directors' meetings. Highlights of the April 2009 Board meeting follow:
o Continuous lmprovement Fund:
The Board was provided with an update by Andy Campbell, Director of the Continuous
lmprovement Fund. This $20 million fund provides grants and loans to municipalities to
execute projects that will increase the effìciency of municipal Blue Box recycling and help
boost system effectiveness.
Contact: Milena Avramovic, Senr'or Policy Advisor, email: milena@amo.on.ca; ext. 342.
o Ontario Building Officials Association (OBOA) Self-Management Proposal:
The Board received a report by Dean Finlay and Leo J. Cusumano of the OBOA regarding a
proposal to the province for self-management of building officials.
Contact: Brian Rosborough, Director of Policy, email: brosborough@amo.on.ca; ext. 318.
. Green Energy and Green Economy Act Response:
The Board was briefed on AMO's proposed response to Bill 150: Green Energy and Green
Economy Act regarding renewable energy, conseryation and municipal planning. Board
approved AMO's position which can be found in our April 9th Alert.
Contact: Scott Vokey, Energy Servrbes Coordinator, email: svokey@amo.on.ca; ert. 357.
o Provincial Budget Briefing:
The Board received information regarding the municipal impacts of the Provincial Budget. Our
alert on the budget can be found in our March 26 Alert.
Contact: Matthew Wilson, Senrbr Policy Advisor, email: mwilson@amo.on.ca; ext. 323.
. Provincial-Municipal Fiscal Service Delivery Review lmplementation Update:
The Board received an update on the process for the implementation of the PMFSDR, with
appointments announced for the Human Services Steering Committee, Ontario Works Funding
Principles Working Group, Road and Bridge Review Working Group and the Court Security
Steering Committee. A list of appointees is attached.
Contact: Brian Rosborough, Director of Policy, email: brosborough@amo.on.ca; ext. 318.
1-2 uunic¡p¡¡îl:ïJä'li:fi ^Ho
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 37 of 309
. AMO Appointments to the PMFSDR Human Services lmplementation
Steering Committee:
Dan Best, Director of Community Services, County of Dufferin
Anne Comtois Lalonde, Administrator, Social Services, United Counties of Prescott and
Russell
Brian Hutchings, Commissioner, Community Services, Region of Niagara
David Landers, CAO, District of Cochrane Social Services Administration Board
Janet Menard, Executive Director, Human Services, Transition and lntegration, Region of Peel
Patti Moore, General Manager, Health and Social Seryices, Norfolk County
Joe-Anne Priel, General Manager of Community Services, City of Hamilton
Mike Schuster, Commissioner, Social Services, Region of Waterloo
Ronna Warsh, General Manager, Social and Health Services, City of Windsor
BillWhite, CAO, District of Nipissing Social Services Administration Board
Adelina Urbanski, Commissioner, Social and Community Services, Region of Halton
A representative from City of Ottawa
. . AMO Appointments to the PMFSDR Ontario Works Funding Principles Working Group:
Dan Best, Director of Community Services, County of Dufferin
Anne Comtois Lalonde, Administrator, Social Services, United Counties of Prescott and Russell
Steve Gatward, Deputy Director, Social Services, Gounty of Hastings
Gillian Hendry, Director, Employment and lncome Support, Gommunity Services, City of Hamilton
Cindy Howard, Director, Community Services, City of London
Mary Lucas, CAO, District of Thunder Bay Social Services Administration Board
Janet Menard, Executive Director, Human Services, Transition and lntegration, Region of Peel
Janet Patterson, CAO, District of Parry Sound Social Services Administration Board
Sarah Pennisi, Director, SocialAssistance and Employment Opportunities, Niagara Region Community
Services
Teresa Piruzza, Executive Director of Social Support Services, City of Windsor
Rod Sutherland, Manager, Social Services, City of Kawartha Lakes
o AMO Appointments to the PMFSDR Road and Bridge Review Working Group:
Ken Becking, Director Engineering and Public Works, City of Kawartha Lakes
Dan Cowin, Executive Director, Municipal Finance Officers' Association
Andrew Head, Manager of Transportation Services, Region of Halton
Paul Jankowski, General Manager, Road, Region of York
Norm Lemke, CAO, County of Renfrew
Pat Mauro, Manager of Engineering, City of Thunder Bay
Jim Pine, Chief Administrative Officer, County of Hastíngs
Joe Tiemay, Executive Director, Ontario Good Roads Association
Joe Torlone, CAO, City of Timmins
Susan Siopis, Director of Transportation and Field Servíces, Regíon of Durham
Gerry Wolting, General Manager, Corporate Services, Municipality of Chatham-Kent
. AMO Appointments to the PMFSDR Gourt Security Steering Gommittee:
Ron Bain, Executive Director, Ontario Association of Chiefs of Police
Yvan Brousseau, CAO, Town of Kapuskasing
Jim Harrold, City Manager, City of Owen Sound
Fred Kaustinen, Executive Director, Ontario Association of Police Services Boards
Linda McNaughton, Director of Corporate Services/ Treasurer, City of Dryden
Steve Robinson, CAO, Town of Cobourg
Vern White, Police Chief, City of Ottawa
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
2-2 uun¡c¡par¡â!:î?ä'li:fi allo
l'-tr
rüJ
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 38 of 309
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E+nail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/029
To the attention of the Clerk and Council
April 29,2009
FOR MORE INFORMATION CONTAGT:
Petra Woltueiss , AMO Senior Polícy Advisor
(416) 971-9856 ext 329
l'-tr
EJJ
AMO Advises Members on Changes to Funding for
Local lmmigration Partnerships (LlPs)
lssue:
AMO has learned from a number of member municipalities that funding for some Local
lmmigration Partnerships (LlPs) contracts has been postponed.
Background:
The Canada Ontario LlPs initiative was developed through the work of AMO's Municipal
lmmigration Committee. This important initiative provided funding for communities to
develop a collaborative framework to facilitate the development and implementation of
sustainable local and regional solutions for successful integration of immigrants to Ontario.
LlPs would help communities to put immigration on their overall planning agenda in order
for communities to benefit from the successful social and economic integration of new
immigrants.
The LlPs were seen by many as the central building block for improved service coordination
and delivery across Ontario's communities and ultimately improved outcomes for our
community's newcomers.
AMO has recently leamed that a number of municipalities have been advised that LlPs
contracts would not be signed as some federal immigration funding for 2009 and 2010 has
been reprofiled for future years. Specifics regarding what this means for the future of LlPs
and the funding are unclear.
AMO is advising municipalities who have negotiated or are in negotiations with Citizenship
and lmmigration Canada (ClC) on their LlPs contracts to contact their regional offices to
determine the status of the negotiations and contracts.
Action: AMO has contacted CIC for further clarification on the future of LlPs and will
continue to address this issue through the Municipal lmmigration Committee.
AMO will also be communicating with the Federal lmmigration Minister for clarification on
this issue.
This information is availaþle in the Policy /ssues section of the AMO website atwww.amo.on.ca.
Association of AHOMunicipalities of Ontario1-1
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 39 of 309
200 University Ave, Suite 801
Toronto, ON MsH 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/027
To the attention of the Clerk and Council FoR MoRE INFoRMATIoN coNrAcr:
Aprit27,200e uîåi3i1i'å"iÆrs"nio.'PdcvAdvisor
GRTC Ghanges National Do Not Call List -
Municipal Gandidates Now Exempt
lssue: Candidates for municipal office in Ontario are now exempt from the provisions of the
National Do Not Call List (DNCL).
Background:
On April 20,2OO9, the Canadian Radio-television and Telecommunications Commission (CRTC)
issued "Telecom Public Notice 2008-14" which sets out modifications to the rules governing
unsolícited call made by municipal candidates for elected office. The CRTC has now concluded,
"that telemarketing telecommunications made by or on behalf of non-party candidates should
also be exempt from the National DNCL Rules."
The CRTC has adopted the following change to the National DNCL Rules (Part ll) with the
applicable change in italics below:
3.1 ln addition to the exemption set out in section 3(d), the National DNCL Rules
do not apply to a telemarketing telecommunication made by or on behalf of a
candidate as defined in subsection 2(1) of the Canada Electíons Act or a
candidate under provincial law for the purposes of a provincial or municipal
election, or by or on behalf of the official campaign of such a candidate.
On September 30, 2008, the CRTC launched the National Do Not Call List (DNCL) which
imposed enforceable restrictions on organisations and individuals placing unsolícited telephone
calls to Canadians who had registered on the List. Exemptions from this restrictíon were
granted to political parties for a municipal election but only if the calls are made on behalf of a
registered political party under provincial law.
ln Ontario, with no municipal political parties, this represented an unacceptable infringement on
democratic activities at the municipal level in Ontario. ln early September AMO President Peter
Hume wrote to the federal government and the Chairman of the Canadian Radio-television and
Telecommunications Commission, urging that steps be taken to address this issue. ln
response, the CRTC agreed to review these provisions and their effect on municipal candidates.
The issuing of new rules to include Ontario municipal candidates responds to the original
concerns AMO raised.
Action: For your information.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
1-1 uun¡c¡pariîl:î?äi",:fi aHo
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ruJ
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 40 of 309
200 University Ave, Suite 80'1
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Fax: (416) 9716191
E-mail: amo@amo.on.ca
1-
É
tUJ
MEMBER COMMUNICATION ALERT No: 09/028
ro the attention of the Cterk and Councit 5:,åi'?ffij$ooüYJ:fl:,"]ì:11"01i,".
April 28, 2009 (416) 97i-9s56 er 329
HRSDC Enabling Accessibility Fund Call for Proposals
lssue:
Municipalities with populations under 250,OOO can apply for up to $50,000.00 for public
project's that improve accessibility through building renovations, transportation and access to
information and communications.
Background:
The E-nabling Accessibility Fund is part of a $4S-million, three-year commitment to expand
opportunitieJ for people with disabilities and improve accessibility across Canada.
Eligible activities include:
' renovations for buildings within Canada that improve physical accessibility;
, enhancing of existing tiansportation by modifying an existing vehicle to improve physical
accessibility; and
. modifying or enhancing media or hardware to increase accessibility to information and
communication.
All projects must be accessible to the public.
Examples of eligible activities for projects include but are not limited to:
' building an interior or exterior ramp
. installing wider doors or automated door openers
. lowering sinks or counters
. improving lighting and increasing colour contrast;
. building an accessible washroom
' installing accessible door handles and light switches
. installing a computer that is voice interactive
. installing a wheelchair lift to a community-based vehicle
The Application deadline is May 8, 2009.
Projects must begin before January 1,2010, and cannot start before Human Resources
and Skills Development Canada awards the grant.
Action: For more information and access to the funding apptication go to:
This information is avaitabte in the Policy /ssues section of the AMO website at www.amo.on.ca.
1-1 rrrunicipa|r1l:ïäi"Jr"i aì'lo
Correspondence dated April 17, 24, 27, 28 and 29 regarding "...
Page 41 of 309
Page 42 of 309
5
NESTLE WATERS CANADA
101 Brock Road South, Guelph, Ontar¡o NlH 6H9 TEL 519-763-9462 FAX 519-763-8156
April3, 2009
Mr. Kyle S. Kruger
Administrator
Municipality Of Bayham
Po Box 160
Straffordville, ON NOJ 1Y0
MUNICIPALITY OF BAYHAM
Dear Mr. Kyle S. Kruger,
The purpose of my writing is to follow-up on my letter to you of December 3, 2008, regarding the
environmental stewardship and health benefìts associated with bottled water.
Over the last nine months, more than 36 municipalities and school boards across Canada have
rejected resolutions to ban the sale of bottled water in their facilities Some have opted to use
municipal tap water in pitchers during Council meetings and at all other internal staff meetings,
which we fully support. During our discussions with municipal leaders across Canada, we have
advocated for that common sense approach where potable municipal water exists.
Contrary to recent media reports, just 11 municipalities and two school boards have banned the
sale of bottled water on their properties over the last three years.
However, rather than focus on bottled water, several thousand local governments have quite
rightly determined that repairing aging water and sewer infrastructure, improving on the delivery
of basic municipal services and keeping property taxes low are more important priorities.
We were disappointed when the Board of Directors of the Federation of Canadian Municipalities
recently urged its members to ban the sale of bottled water on civic facilities. We weren't
consulted. The livelihoods of the 13,000 Canadians employed in our sector weren't considered.
The millions of dollars we pay annually in taxes, including water taking fees, and philanthropic
and emergency assistance were ignored. Fortunately, the resolution was not unanimously
supported by the Board.
Here are the facts about bottled water:
Bottled Water and Health:
Most Canadians don't drink bottled water instead of tap water. According to independent
research fìrm Probe Research, 70% of Canadians drink both. They drink tap water at
home and they drink bottled water out-of-home to support their busy, on-the-go lifestyles
- and do so largely for convenience and good health. About 1% of municipal water is
actually consumed by Canadians. lf the bottled water industry was to disappear tomorrow,
there will be no noticeable increase in the consumption of municipalwater;
About 70% of Canadians said if bottled water wasn't available, they'd consume less
healthy alternatives, also according to Probe Research. Similar studies conducted
amongst US consumers by Penn, Schoen & Berland Associates pegged the number at
51o/o,
(\ \
Correspondence dated April 3, 2009 from Nestle Waters Canada...
Page 43 of 309
. Health Canada recently identified obesity as the most critical, emerging health issue
facing Canadians. About 30o/o of Canadians born after the year 2000 are obese,
susceptible to diabetes and are at risk of being the first generation whose life expectancy
may not exceed their parents Hence, Health Canada recommends drinking water as a
key and recommended component of a healthy lifestyle;. "We do have concerns about the possible unintended consequences of removing the
sale of bottled water in City-operated facilities where other nutritionally-deficient bottled
drinks can remain to be offered for sale lf bottled water is not available, and access to
municipal drinking water fountains is limited, then the public may opt for other drinks with
higher levels of sugar, no nutritive value and a high acid content. Both the sugar content
and the acidity of these beverages can have a negative health impact on the person's
oral health and levels of nutrition " -- James Reffle, Director, Environmental Health
and Ghronic Disease Prevention Services, Middlesex-London Health Unit.
Bottled Water and the Environment:
¡ According to the provincial stewards responsible, about 60% of plastic beverage
containers, including plastic water bottles, are recycled. Plastic beverage containers,
including water bottles account for one-flfth of 1o/o of the waste stream. lf the bottled
water industry was to disappear tomorrow, there would be no appreciable reduction in the
amount of refuse going to landfill;o Plastic water bottles account for 40o/o of all plastic beverage containers, according to
independent consumer research firm A.C. Nielsen. Plastic beverage containers account
for 60% of all plastic containers used for food packaging purposes. Unlike many food
packaging containers, plastic beverage containers are made of PET, are 100o/o
recyclable and are the third most valuable commodity in the recycling stream;¡ About 97o/o of Canadians have access to recycling - and g3% of those programs offer
plastics recycling. All residential recycling programs in Canada are a minimum 50%
funded by Canadian bottled water producers and their partners in other industry sectors.
ln a 2008 Leger Marketing study, 9ô% of Canadian bottled water drinkers indicated they
recycle their plastic water bottles,. According to Environment Canada, the Canadian bottled water industry uses just .02% of
permitted water in Canada compared to thermal power generation (640/0), manufacturing
(14%), municipalities (12%), agriculture (9%)and mining (1%).
Should you have any questions, require access to our research on bottled water or desire to
discuss improving recycling methodologies through such initiatives as public spaces recycling,
please contact me at your earliest convenience by telephone at 1 888 565-1445, ExT.6422 or via
email at gail.cosman@waters. nestle.com.
Sincerely,
GailCosman
President
Correspondence dated April 3, 2009 from Nestle Waters Canada...
Page 44 of 309
TOROI\TO STAR
Should citv ban bottled water?
NO: Loss of choice,
convenience and revenue
must be considered
DOUG HOLYDAY
COUN CILfOR FOR WÆD 3- ETOBICOKE CENTffi
'Wl en theboa¡d of directors fo¡ ttre
Federation of Canadim Murici¡ral-
ities met last week in Victoria, rep-
resentatives f¡orn rnuicipâlities
across Canada (including seven
councillors and one staff pereon
from Toronto) dealt with, as tJreir
key item, a rnotion that could best
be described æ an attempt ât being
political-ly correct: encouragin g
municipalities to phase out ttre sale
oftrottled water in cit¡z facilities.
One wor¡ld Ìrave thought that u-
der the present circuhstances
their time would have been better
spent dealing witl. the current re-
cession md læking for mys tl..at
municipalities couldhelp stimulate
tlae econolny.
This is tokenism at its worst arrd it
is just â drop in tl-.e bucket wtren
dealing with real enwiron¡nental
problems. The amor¡nt of plætic
gofurg to landflrll as a ræult of water
bottles is truly ¡ninimal cornpared
to the overall arnount of plastic
frorn other sources,
Ou efforts'wouldbe better spent
ùnproving our litter collectior¡ in-
creasing the nmrber of products
ræycled md reused a¡d trying to
encouage the reduction of exces
packaging
Most of the wâter and otherbever-
ages currently sold in ou ciÇ
buildings corne frorn rnadrinesthat
are the¡e for the eonvenience and
choiæ of our residents and employ-
ees. Ttre ban of bottled water will
rernove ttris ctroice.
Not everyone euies ttreir ou¡n
plastic water container witb. thern,
and if they wish to purehase a por-
table beverage to talre witJl them to
tl.e ganne or meeting or the CNE
grounds, tl..e chmces æe gæd that
tÌey will be forced to rnake a les-s
hæItlry choice tl-an water if this
banis irnplmented.
One Toronto councillor hæ al-
ready put forward an idea, for
wtrictrhe willbe seekingcouncil ap-
proval to bave ice rnachines in-
stalled tl. ro.ughout Toronto CitJZ
llaLl and tl-.emal containere rode
available to employeæ fo r fresh m-
ter at their desks-
Coroideration must be giwen to
tlae costs of i¡rstallation and main-
tenance of ttrese ice rnachines in
terrns of tllei¡ energz conzurnption
md øbon fooþrint. F'uÉher, the
cost of upgrading, imtallirrg md
maintaining additionaÌ drinking
fomtains tlrougbout cit¡z facilities
would be mother ffmcial c.onsid-
erâtion.
If these ideas were implemented
at all cit¡r facilities in Toronto, the
cost would be alaming: N€lrt we
can exIEct to hear that more in-
spectore @lastic bottle police) will
be neæssar¡l to errforce tl.e bm,
The Canadian Bottled'W'ater ,As-
sociation curlently is a successfr.rl
putner with mmicipalities in Que-
bec to redr¡ce the nrrmber of plastic
containers and other recXrclables
going to landfill. It ¡rso Ìras indicat-
ed its interest in initiating this pro-
grarn in Ontario if requested to do
so.
In the way of due diligence, mu-
nicipalities shouldalso see.k the ad-
vice of thei¡ own healtl-. mits to en-
zure tllat wâter is ar¡ailable to all
and tl.at the quality is up to stan-
drd Theysl.ou-ld corsult \Mith the
public and induslry stakeholders
regarding ttre loss of consu¡ner
clroice ft orrrwatÊrJoodxerÞeverag;-
s. 'W?ren coreidering this Þæe of
policy, factors such æ loss ofconve-
nience, loss of droice, inc¡eased
costs Ðd a loss of revenrre strou-ld
tre taken irrto account.
Ttre wa¡ on bottled water aside, itq/ill be interesting to learrr if ou
delegation brings any new wortl.-
wfrile ideæ back fro¡n ttre Victol.ia
get-togetlrer.
Correspondence dated April 3, 2009 from Nestle Waters Canada...
Page 45 of 309
Correspondence dated April 3, 2009 from Nestle Waters Canada...
Page 46 of 309
r - -.1The goal of the Clean Water Act is to protect the sources
of municipal drinking water from poltution and overuse.
The law was passed follôwing the Walkerton water tragedy
and to.rms part of a multi-layer approach to protecting :
drinking water from its source to the tap in your home.
e Protectlon f;l I
and will be co
ln order to protect the sources of
munrcipal drinking wateç ¡t is
necessary to answer several
questions:
. Where cloes the water come fronr?
. What activitìes on the surface could
pollute the water source?
. \4./here are these ¿ctivrties Iocateciz
First, studies are underway to identify the areas that supply water to wells and intakes. These Wellhead Protection
Areas (WHPA) and lntake Protection Zones (IPZ) are being assessed to learn their "vulnerability" - how easily
pollutants can travel from the land to the well or the intake.
The second question will be answered by identifying the activities taking place in vulnerable areas that could
potentially threaten municipal water sources. These activities include the use and storage of materials such as
industrial chemicals, farm fertilizers (natural or chemical) and even human waste four-rd in septic systems. Finally,
municipalities and conseryation authorities will work together to identify the locations and assess the potential level
of risk as low, moderate or significant.
When the vulnerable areas and potential threats have been identified, then a Source Protection Plan will be
developed to reduce the risk posed by existing threats to w,ater supplies and to prevent new ones from developing.
Sou rce P rotecti on Ti m eli n e
i,/atershed 5tud¡es
l,.4un ici pai Technical Stud ies
Terms cf Reference
Ass€ssment Report(s)
5our.Ê Protectian Plans
The Source Spring 2009 newsletter regarding "The Clean Water...
Page 47 of 309
A Wellhead Protectton Area?
100 mgtre ZCne - That's the area where the risk to the well
is highest and the greatest care should be taken in handling of all
potential contami nants.
2 yeAf iime of tfAvel- ln the second ring, bacteria and
viruses from human and animal waste are a concern, as are
hazardous chemicals.
5 yeAf time Of tfAVel- Biological contaminants are less of a
concern in the third ring but chemical pollutants remain a
concern.
25 yeAf tirne oi tfAve!- The most persistent pollutants
remarn a concern.
For communities that rely on
groundwater, computer
models and other tools are
being used to identify
vulnerable areas where
activities can threaten the
municipal drinking water
supply. From that information,
researchers can build a Picture
of the groundwater conditions
around each well. ln each area
there are different
contaminants that couJd Pose a
risk.
There are two key
concepts that are used
to assess a wellhead
area:
Time of Travel
Water moves slowly through
the ground. The underground
area feeding w'ater to a well is
known as the well's 'rcapture
zone." Capture zones are
defined by the amount of time
it takes water to travel through
the aquifer to the well, called
the "time of travel." Capture
zones have been identified at
the 1 O0-metre, two-year,
five-year and 25-year time-of-
travel limits. Areas on the
su rface matching the caPture
zones are known as "wellhead
protection areas."
Vulnerability
Vulnerability is a measure of
how easily watei (and potential
contaminants) can penetrate
the ground to reach the aquifer
supplying the well.
The Source Spring 2009 newsletter regarding "The Clean Water...
Page 48 of 309
the Lake Erte Source Prctection Region?
This region covers four watersheds and drains into
Lake Erie. These watersheds include Kettle Creek,
Catfish Creek, Long Point Region and the Crand River.
A 25 person committee is responsible for developing
the policies and programs to deal with significant risks to
the water supply as well as reducing the opportunity
for low and moderate risks to become significant.
-l :
The source protection committee is an independent grouP comprised of:
. Farmers . Businesses ' Municipalities
. Citizens . First Nations
Source Protection committees have been established across Ontario in each
of the Source Protection Regions as established by the Ministry of the
Environment. Each committee is responsible for developing the policies and
programs to deal with significant risks to the water supply and to prevent
low or moderate risks from becoming signifìcant.
t¡ns Poitrt ReS¡or
Con*rct¡on Aulhor¡t9
Prinled on FSC cerlified paper
containing 50% rec.vcled contenl
including 259l. post-consumer lvaste.
.Þ'--
¡¡rOntariol*;1ru"å$"nîL".li?ii:1,"i',.',""i"*
The Source Spring 2009 newsletter regarding "The Clean Water...
Page 49 of 309
An lntake Protection Zone?
For communities that rely on surface w'ater, computer
forecasting and modeling is used to determine lntake
Protection Zones. These ã,. ut"ut where a spill or leak
may threaten the water supply so quickly that there may
noi b" enough time to warn a community to shut its water
intake.
For a river intake, researchers have to take into account
riverflows-inbothhighandlowflowconditions-since
this can have a significãnt effect on time of travel' They
have to look at streams feeding into the river' They also
have to know where municipJ storm sewers or rural drains
enter the river.
The land surrounding the river, streams, sewers and drains
b".ot", part of theintake Protection Zone 0P71)' ln the
case of "n inttku on a Creat Lake, a one-kilometre zone
(lPZ1) is established around the intake which' in some
cases, may include shore areas'
ln addition, a second zone (lPZ2) is created that includes a
larger area that can have an impact on an intake'
intak?, Prcteetirsn Zones (iPZ) are ihe 'irecs ci lani anC
"vcter
t-)psiíeci,) of the Munici'pclit¡e5'
"t'tit:?í
tr¡take where spe-ciiiiíilr'r rÎ- :;¡
be:oken in the use artd hcn'Jiirtç c!'poi.ei titai tc!1tan¡tcí'''5
To learn rnore about the Clean Vlater
Act and source water protection visit
Th e M u lti-Ba r r i e r SYStem
Protecting water sources is part of a
mLrlti-bariier system to keeping municipal
drinking lvater frorn becoming
contaminated or depleted' Each barrier
provicles an addecl layer of security for
municipal water suPPlies'
to protect water before it enters the
treatmenV d istribution sYstem'
The five barriers are:
1 . source water Protection
2. adequate treatment
3. a secure distribution sYstem
4. proper monitoring and warning systenrs
5. well thought-out responses to problems
The Source Spring 2009 newsletter regarding "The Clean Water...
Page 50 of 309
5
Detachment Com
Report MUNICIPALITY OF BAYHAM
ELGIN GROUP
f-\ì -f
Police Services Board
March 2OO9
Detachment Commanders Report
"lE4ceffence'in wfiat we [o,
Integrity in wño we øre"
Won CoX-
Ircpector - (Detacñment Commanler
Elgin Group Police Services Board Detachment Commander's Rep...
Page 51 of 309
Elgin County O.P.P.
42696 John.Wise Line
St Thomas, Ontario
N5P 3S9
Tel: (519) 631-2920
Fax: (519 631-2923
April 7th, 2009
MEMORANDUM
Elgin Group Police Services Board
450 Sunset Drive
St. Thomas, Ontario
NsR 641
Attention: Mr. Chairman, and Police Service Board Members
I am pleased to present the March 2009 Report.
This report includes three sections:
. General information Update
. Business Plan Gommitments & lnitiatives
. Financial Reports
Ryø,tvCov
lnspector
Detachment Commander
Elgin County OPP
2
Elgin Group Police Services Board Detachment Commander's Rep...
Page 52 of 309
General Information
. Provincial Constable Anne Fisher has submitted her resignation effective April 30th.
Anne has completed 16 years of service. Anne is joining her husband Brian who
recently retired on December 31tt.
. Provincial Constable Perry Graham will transfer to the Highway Safety Division April
2o|¡'.
. Four recruits who are assigned to the Elgin County Detachment graduated from the
Ontario Police College on April 2nd. They will report for duty at our detachment after
five weeks of orientation training at the OPP Academy on \Aay 12th.
Auxiliarv Unit
Auxiliarv Patrol Hours
llllonth 2008 2009
January 270 109
Februarv 272 113
It/arch 3U
April 2Æ
lvhv 312
June 301
Julv 351
Auor-st 2%
September 228
Oct¡ber 215
Nolember 216
December 110
Year to Daþ 3114 22.
Elgin Group Police Services Board Detachment Commander's Rep...
Page 53 of 309
Business Plan lnitiatives and Gommitments
Results Driven Policing
A joint crime initiative with St. Thomas and Aylmer Police services is being planned for the week
of May 11-1lth lt will be conducted in the same fashion as the one in December 2008. This initiative
will lead into the Victoria Day long weekend.
General lncidents 2008 & 2009
Elqin Group Area Provincial Area Totals
2008 2009 2008 2009 2008 2009
657 788 149 179 806 967
666 638 192 122 858 760
591 601 149 106 740 707
730 164 894
820 181 I 001
959 150 1109
996 165 1161
904 173 1077
846 161 906
783 149 932
683 164 847
694 133 827
9329 2027 1930 407 11158 2434
4
Break and Enter lncidents 2008/2009
Actual lncidents lncidents Cleared
Month 2008 2009 2008 2009
Januarv 20 13 1 0
Februarv 15 8 0 0
March 16 16 1 1
April 16 1
Mav 8 1
June 16 0
Julv 18 3
Auqust 22 3
September 21 1
October 11 0
November 16 0
December I 1
I Ota¡s 188 37 12 1
Elgin Group Police Services Board Detachment Commander's Rep...
Page 54 of 309
Motor Vehicle Collisions
Motor Vehicle Collisions Elgin Gounty 2008/2009
Property Damage Perconallniury Fatalities Total Deer Collisions
Month 2008 2009 2008 2009 2008 2009 2008 2009 2008 2009
January 77 62 13 6 0 I 89 68 24 21
Februarv 73 29 10 7 0 0 8'1 Jb 24 13
March 56 23 I b 0 0 65 29 22 '16
Aor 52 11 1 53 17
Mav 45 12 0 59 23
June 54 6 1 61 23
Juv 36 11 1 48 7
Auoust 42 12 0 54 11
September 39 12 1 52 '15
October 69 14 0 83 38
November 86 I 2 96 34
December 98 12 1 111 23
Total 727 1',|4 130 19 7 1 837 133 261 50
Deer- Motor Vehicle Collisions Elgin County 2OOBl20Og By Township
Elgin Group Police Services Board Detachment Commander's Rep...
Page 55 of 309
The following tables are included:
o Municipal Contract Statistics - Hours of Service Table
. OPP Municipal Policing - Detachment Revenue Report
. Criminal Records Checks Summary Report
Contract Hours of Service 2008
6
5121.O5
5121.O5
5121.O5
17198.5Year to Date
Elgin Group Police Services Board Detachment Commander's Rep...
Page 56 of 309
OPP Municipal Policing - Detachment Revenue Report
Month Total Revenues Collected
Januarv $2,911.50
Februarv $2,976.25
March $4,1 54.00
April
Mav
June
Julv
Auoust
Seotember
October
November
December
Year To Date Total $10,041.75
Won CoX
lnspector
Elgin County Detachment
7
Griminal Record Checks 2009
Jan Feb Mar Apr May Jun Jul Auq Sept Oct Nov Dec Total
Vulnerable
Screeninq 161 144 112 417
Regular 14 26 38 78
Total 175 170 150 o o 0 o 0 0 0 o o 495
Elgin Group Police Services Board Detachment Commander's Rep...
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Elgin Group Police Services Board Detachment Commander's Rep...
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5
From:
Sent:
To:
Subject:
com m unicate@amo.on.ca
Wednesday, April22,2009 4:19 PM
Lynda Millard
LAS Audit++ Report Results Coming Soon!
TO THE TMMEDIATE ATTENT]ON OF THE CLERK AND COUNC]L
çlt,\
t''\ l' ^
(')
As CAO and/or Clerk for your municipality you provide strategic feadership on a range of
pressing issues of interest to the municipal sector. SimiJ-arly, Local Authority Services
(LAS) works with etected officials and senior l-evef staff from across Ontario to provide
support on issues such as energy conservation through the principles of economies-of-scal-e
and co-operative procurement efforts. You witf have or are about to recelve in the mail a
box containing 3 binders containing case studies from our recently completed Audit++
Program. lrie ask that you help the knowledge transfer intended under this program by
passing these binders onto staff and/or council- interested in energy management.
The Audit++ Programf which was rolled out across Line 42 sites from May 2008 to February
2009, combined a number of val-uabfe services for each participating facility, incJ-uding:
* Pre-audit communications and i-nformation collection with focal staff* Historlcaf energy use analysis incfuding creation of a foad proflle* An lntroductory meeting with local stakehol-ders to provide overview of energy -issues* A full day assessment of facility and equipment focusing on energy impacts* Interactlon with facil-ities personneJ- to understand local operating and management
practices* Metering and l-oad profiling of key equipment* DeveJ-opment of a RETScreen profile and related assessment of current performance and
opportunities for energy efficiency retrofits, as wefl- as reconmendations to improve
operating practices* Devetopment of an Audit Report that functions as a blend between a deta-ifed audit
and basic re-commissioning report* Evafuation of retrofit projects for federal-, provinciaf and utility funding* Development of an Implementation Report that detaifs the operational and
technoJ-ogical improvement opportunities discovered during the shared audit, as well with
an explanation of how to realize these opportunities and financial analysì-s detaifs that
may be used to seek and justify necessary capitaÌ support* A full day post audit c.l-assroom session on energy management and review of
i-mprovement plans* An update of reports to include feedback from classroom sessions
The purpose of the Audit++ was to help meet the Greenhouse Gas Emissions Targets set for
the municipal sector in the Province's Go Green Action Pfan on Cl-imate Change by building
l-ocal energy management capacity, positioning recipient municipaÌities to appÌy for the
retrofit support under the MECF and other incentive programs, and adding to the best
practice l-iterature being developed by LAS for disseminatlon across the province. LAS
maintains that the cost-effectiveness of reducing GHGs through energy efficiency projects
is unsurpassed while the operating savings and job creation in focaf municipaÌlties are
welcome spin-of f s.
The 42 facifities in the Audit++ Program covered a wide spectrum j-n terms of size,
function, co.r"r*þtion, and equipment use. Considerabfe opportunities were identified in
each of Llne 42 facilities and ranged from routine maintenance procedures to dramatic
al-terat.ions of building operating systems that often incfuded renewable energy systems. Ïn
total-, t]ne 42 faclfities consumed over I00,410,000 ekbih per year (55,966,000 of
efectricity and 44,444,000 of fuef) durj-ng 2007, which resul-ted in 20,335 tonnes of
greenhouse gas emissions. To sequester this amount of carbon we would have to plant
approximately 33,000 acres of forest (US EPA figures) . The average operating cost savings
per site was $26,980.95 on a total- investment of ç6,418,600 for aLI 42 sites, which
amounts to an approximate simple payback of 5.12 years. Fortunately, the Audit++ team
identified considerabfe savings potential.
Thank you for your cooperation in helping to make our conmunities glreener and more
1
AMO Communication dated April 22, 2009 regarding "Local Auth...
Page 59 of 309
efflcient,
Scott Vokey
Energy Services Coordinator
svokey@amo. on. ca (mailto: svokeyGamo. on. ca>
ff you have problems opening the attachment(s) please call AMO/LAS at (416) 971-9856.
PLEASE NOTE
AMO/LAS communications wilf be broadcast to the municipality's administrator and cferk.
Recipients of the AMO/LAS broadcasts are free to redistribute the AÌ4O/LAS broadcasts to
other municipal staff and elected officiafs as required. We have decided Lo not add other
staff to these broadcast lists in order to ensure accuracy and effj-ciency in the
managemenl of our various broadcast l-ists.
DISCLAÏMER
These are finaf versions of AI4O/LAS documents. AMO/LAS assumes no responsibility for any
discrepancies that may have been transmitted with the efectronic version. The printed
versions of the documents stand as the official record.
AMO Communication dated April 22, 2009 regarding "Local Auth...
Page 60 of 309
Minlster Minletre déléguee
Responsible for aux Aflaires desSEnlors personnes âgées
5ù Floor, Mowat Block 5" étage, álifice Mowat
900 Bay Street 900, rue Bay
Toronto ON M7A 112 Toronto (Ontario) M7A1L2
Tel: (416) 325-1660 Tél: (416) 325-1660
Fax (416) 325-1726 Téléc: (416) 325-1726
Þ'\ t l.'
Dear Friend:
June 2009 marks the 25ü anniversary of Seniors' Month in Ontario. This year's theme is
"Creating Age-Friendly Communities". The theme celebrates Ontario's seniors and recognizes
the tremendous contributions they make to our communities.
Teamwork by local businesses, non-profit groups, municipalities and individual res¡dents assists
the creation of Age-Friendly Communities. To find out more about making your community age-
friendly, please visit the Ontario Seniors' Secretariat website at www.ontarioseniors.ca.
I encourage you to honour local seniors by attending and hosting events in your communit¡es.
Please let us know how you are plann¡ng to celebrate Seniors' Month so we can promote your
event on our website calendar. You willfind an Event Notice Form on our Seniors' Month 2009
pages at www.ontarioseniors.ca.
Please also mark your calendars for June 15: World Elder Abuse Awareness Day.
By wearing something purple that day, we will demonstrate that we are united in the belief that
elder abuse cannot be tolerated. For more information, visit the lnternational Network for the
Prevention of Elder Abuse website at www.inpea.neVweaad.html.
The Ontario government is proud to celebrate 25 years of honouring our seniors. I look forward
to hearing about the many ways you are celebrating seniors in your community this June,
Thank you for your interest in honouring Ontario's seniors.
Yours truly,
Minister
Correspondence from Minister Responsible for Seniors regardi...
Page 61 of 309
Page 62 of 309
I*I Human Resources and
Skills Development Canada
Ressources humaines et
Développement des compétences Canada <\J
CEIVE
APR 2 7 2009
Dear Sir/lvladam:MUNICIPALITY OF BAYHAM
Please find enclosed a nomination brochure and
poster for the 2009 Thérèse Casgrain Volunteer
Award.
The 2009 award will be presented to two
exceptional volunteers - one for Youth
Participation (from the age of 18 to 30) and one
for Lifelong Commitment (from the age of 31
and over).
The award recognizes volunteers from
communities across Canada. Recipients are
individuals whose social commitment and
p ersistent efforts have contributed signifi cantly
to the well-being of their fellow Canadians.
The award also honours the memory of Thérèse
Casgrain, who was the force behind various
social reforms promoting justice and equality
and whose actions continue to serve as an
example to all.
I encourage you to share this information with
your colleagues and to invite others to participate
in the nomination process.
The call for nominations is open until June 19,
2009.
AVR I I ]flí-r.ìAPR ¿. ¡ stlu.,
Madame, Monsieur,
VL{ r-ì .,1
Vous trouverez ci-joint, une brochure et une
affiche de mise en candidatwe pour le Prix
Thérèse-Casgrain du bénévol at de 2009.
Le Prix de2009 sera décerné à deux bénévoles
exceptionnels - un pour Participation jeunesse (de
18 à 30 ans) et un pour l'Engagement de toute
une vie (31 ans et plus).
Le Prix sert à souligner le travail de bénévoles de
toutes les collectivités du Canada. Les lauréats
sont des personnes dont I'engagement social et la
persévérance' ont contribué de façon considérable
au mieux-être de leurs concitoyens.
Le Prix est aussi décemé à la mémoire de
madame Thérèse Casgrain, qui a été f instigatrice
de diverses réformes sociales qui ont favorisé la
justice e|l'égalíté et dont les actions continuent
de servir d'exemples à tous.
Je vous encourage àpartager cette information
avec vos collègues et à inviter d'autres persorutes
à participer au processus de mise en candidature.
L'appel de mises en candidatures est ouvert
jusqu'au 19 juin 2009.
FìE
Canadä
l2
Correspondence dated April 21, 2009 from Human Resources and...
Page 63 of 309
-2-
Additional brochures and information on the
award can be found on Human Resources and
Skills Development Canada's V/eb site under
Community Partnership at
www.hrsdc . gc.cal en;gl community¡lartnerships/t
herese_casgrain/index.shhl or you may contact
departmental officials at 1 -866-46 8-437 7 .
Thank you for helping in the promotion of this
prestigious award.
D' autes brochures et renseignements concemant
te Prix peuvent être obtenus sur le site Web de
Ressources humaines et Développement des
compétences Canad4 sous Partenariats
communautaires, à I'adresse suivante :
www.rhdcc . gc.cal fr alpartenariats-communautaire
s/therese_casgrain/index. shtml, ou en
communiquant avec des fonctionnaires du
Ministère, au 1 -866-4 68-437 7 .
fe vous remercie de nous aider à faire la
promotion de ce prix prestigieux.
(.--
>_
(')
Liz Rootham
Director General,
Community Development and Partnerships Directorate
Directrice génerale,
Direction du développement communautaire et des partenariats
Correspondence dated April 21, 2009 from Human Resources and...
Page 64 of 309
THE DEADTINE IOR NOMINATION' I5 .,UNE, 19,2OO9
THE AWARD RECOóNIZE5 INDIVIDUAL' WHO5E SOCIAL COMMIT^^ENT AND PER'I'TENT EFFORT9
HAVE CONTRIBUTED 5I6NIFICANTLYTO THE WELL-BEINC OF THEIR FELLOW CANADIANs.
AWENP CATEGORIEg:
ONE YOUTH PARTIcIPATIoN AWARD (¡no¡u\ THE AóE oF 1B ro ]O)
ONE IIFEIONG COMMITMENT AWARD (TRO¡U\ THE AóE OF } 1 RNP OVTR)
FOR MORE INFoRMATIoN, PLEAsE VI5IT www.HRSD<.G<,<A oR CoNTACT U5 AT:
THÉnÈse CAsóRAIN VoLUNTEER AWARD SEcRETARIAT
HUMAN REsouRCES AND 5KILLs DEVELoPMENT CANADA
] ] ] NORTH RIVER RoAD, PLACE VANIER, TowER A, 2 ND FLooR OTTAWA, ONTARIo K1 A OL1
TELEpHoNE: 1-866-468-4)77 | FAX: ó 1)-948-7 5)l
OR SEND U5 AN EMAIL U5IN6 THE SEcURE EMAIL FoRM FoUND AT:
WWW. H R'D<.GC.C.NÊNGI(ORPORATE,/<ONTACT US/ <P/T<V A.SHT,!tL
l*I $i:låiå" Îiå"iffr"*
Correspondence dated April 21, 2009 from Human Resources and...
Page 65 of 309
Page 66 of 309
nr:,f-o
Diversifying the Economy of
South Gentral Ontario Region
(scoR)
\ l'-
t.
The South Central Ontario Region is a municipal partnership comprised of the counties of
Brant, Elgin, Middlesex, Norfolk and Oxford, working collectively to develop a long-term
economic revitalization and diversification strategy for the region. The SCOR Partnership
recognizes that taking a regional approach to economic development ís important to improving
the vitality and sustainability of our communities. By working together, we can harness the
region's potential and become a rural economic powerhouse for the Province of Ontario and
Canada.
Significant progress has been made with respect to business planning with volunteer working
groups developing a list of 15 recommended priorities for action. The SCOR Executive
Committee is seeking community input prior to finalizing the recommendations for submission
to the SCOR partners. Your opinions and comments on the priorities for action are needed.
Join us at one of the five stakeholder meeting being held across the region from
7:00-8:00 p.m.
Monday, May 11,2009
Goldstream Community Centre,10227 Ilderton Road (north of Egremont Dr)
Tuesday, May 12,2009
Burford Gommunity Centre & Arena, Burford (Potter Drive)
Wednesday May 13, 2009
Delhi District German Home, 43 James Street (Hwy 3), Delhi
Thursday May 14,2OOg
Shedden Keystone Gomplex, 35921 Talbot Line (Hwy 3), Shedden
Wednesd"y, May 20,2009
Nonvich Gommunity Gentre,53y2 Stover Street South (Hwy 59), Nonrich
Please note that public open houses will be taking place from 4:00-5:30 p.m.
(same dates and locations).
More information is available at www.scorregion.com.
Comments can be made online at www.scorregion.con by following the links to Gommunity
Survey.
Correspondence from South Central Ontario Region regarding "...
Page 67 of 309
SCOR Strategic Management Plan
Business Planning Produces l5 Priorities for Action
The volunteer working groups have reported to the SCOR Executive Coml,,,,..o= c, rv ,,crys
recommended fifteen (15) priorities for action. lmplementation of the 15 priorities for action will:
. Greatly contribute to achievement of the SCOR Vision & Goals.. lmmediately respond to the challenges of economic change and decline being experienced
throughout the region.. Strategically invest in people, businesses, communitíes and infrastructure vital to the
diversification of the regional economy.. Bring an estimated investment of $760M from public sources into the regional economy
with approximately $700M going to public infrastructure.. Private investment will match or follow.. Create an estimated 15,500 jobs across the region within five years.. Become a model of rural economic revitalization demonstrating ways to sustain and
expand agriculture while adding and expanding complementary rural and urban economic
activity.
The SCOR Executive Committee have reviewed the priorities and are now seeking community
input before recommending them to the SCOR Partners - Brant, Elgin, Middlesex, Norfolk and
Oxford.
The 15 priorities for action proposed by the working groups are:
1. Maintaining the Gompetitive Edge
The five Counties maintain a supportive business environment in the region.
With the commitment of the SCOR Partners to a regional approach to economic revitalization
and diversification and adoption of the SCOR Vision and Goals, it is important for the Partners
to ensure that the region, as a whole remains competitive. Both our rural and urban
communities must be supported in their efforts to improve their quality of life.
Working Groups recommend that the SCOR Partners review the region's regulatory
environment including policies, programs, taxes, fees and charges to ensure that the new
directions set out in the SCOR Vision & Goals are being supported to the greatest extent
possible across the region. lt is recognized that there are both single-tier and two-tier Counties
in the region and this must be taken into account in the review process.
Also recommended is advocacy with senior levels of government and their agencies'for
regulatory change that minimizes barriers and supports achievement of our Vision and Goals.
2. Supporting Entrepreneurship
Sustainable economic growth and diversification of the SCOR economy will be driven by
entrepreneurs and businesses ín all sectors of our economy. They need and want focused
business support that is coordinated across the region.
Correspondence from South Central Ontario Region regarding "...
Page 68 of 309
For example, in the short term, retention of existing manufacturing operations in SCOR is a
key priority. Expansion and attraction efforts should be focused on those sub-sectors and
segments where SCOR has demonstrated a competitive advantage and there appear to be
good growth prospects. These are: food processing; fabricated metal processes; automotive
assembly and parts manufacturing; and, manufacturing relating to renewable energy and
green products.
Two initiatives are proposed:
i. Business Support Services
The regíon is well-served by a network of agencies including CFDCs, Enterprise Centres,
municipal economic development and tourism departments, provincial/federal programs and
staff services and private agencies offering business support services.
Working Groups recommend that these agencies review their services with the intent of
focusing and coordinating their services, on a regional basis, to support achievement of the
SCOR Vision & Goals.
Services of key interest are: market identification and marketing know-how; product
development including research, development and commercialization; business information;
and, networking and mentoring.
More knowledge, expertise and leadership will be needed for regional producers to effectively
take advantage of agribusiness opportunities in the pharmaceutical industry, construction
products, energy from biomass and, other sectors seeking bio-products. Support to farmers
and processors for business planning and product development is needed including building
corporate contracts on a sheltered, long-term and risk sharing basis with pharmaceutical and
other firms and, access to patient investment capital.
Similarly, business support and capital investment needs to be directed towards the
manufacturing sectors that SCOR believes can be expanded across the region.
¡¡. BR+E (business retention, expansion and attraction)
The region is active in business retention, expansion and attraction activities. The challenge is
to shape this work to support the SCOR Vision & Goals.
Working Groups recommend that the municipal economic development and tourism
departments lead efforts with the other agencies active in the region to:. Enhance, and coordinate on a regional basis, business retention, expansion and attraction
(BR+E) activities to ensure that the target sectors are the focus of activities.. Use BR+E to drive a grass-roots approach (community driven, locally focused); strengthen
relationships with stakeholders such as agricultural producers, tourism operators and
manufacturers.. Support analyses including the potentialfor import replacement and emerging and niche
markets.
Correspondence from South Central Ontario Region regarding "...
Page 69 of 309
3. Accessing Business Capital
A companion requirement to entrepreneurial support is access to business capital.
lnitiatives, such as marketing and investment attraction, should generally be complementary to
and jointly undertaken with other relevant groups such as the Southwestern Ontario Marketing
Alliance (SOMA) and the South West Economic Alliance (SWEA).
There are three initiatives:
i. lncrease knowledge, among entrepreneurs, of sources of investment capital.
ii. Establish the $50M SCOR lnnovation Fund increasing both public and private pools
of investment capital in the region.
iii. Greate incentives for investment in new products, services and processes using
tools such as community improvement plans.
4. lnvesting in lnfrastructure
Working Groups identified infrastructure projects of regional significance, estimated at $670-
700M in 2009 dollars for projects involving SCOR participation. Ranging from roads to
broadband communications, infrastructure investment is vital to the diversification of the SCOR
economy.
i. Sustainability - Assimilative Capacity Studies for the three watersheds - Thames, Grand &
Long Point - are recommended.
ii. Water - A linked regional system of piped water is proposed:
iii. Provincial Highways & County Roads - including the improvement of north-south roads
for the movement of goods and people.
iv. Sewer
v. Rail
vi. Harbours
vii. Broadband
viii. Public Utilities
ix. Public Transportation
5. Expanding Research, Development & Commercialization
There are two centres of excellence proposed. These centres will become catalysts for
regional economic growth positioning SCOR as a leader in several economic sectors.
i. Diversification of the Agriculture Sector
' lncrease applied research, product development and commercialization of agricultural
products, services and processes in the region.. lncrease regional sales to both food and non-food markets.. Expand the function of the Erie Agri-Food lnnovation Centre, making good use of under-
utilized facilities in the region, to fill knowledge gaps, support a dynamic interaction between
researchers and producers and, accelerate commercialization of field products.
- commercialization of new agricultural products, services and processes;- commercialization of sustainable technologies and practices;- pursuit of non-food markets such as pharmaceutical.
Correspondence from South Central Ontario Region regarding "...
Page 70 of 309
' Establish a business incubator to assist with commercialization by producers including:
business support services including access to business capital; and, mentoring/networking
among producers.
' Provide research scholarships and internships for SCOR youth to bring their academic
training back into the region and apply it to commercialization of new agricultural products,
processes and services. Launch a virtual centre by working with youth, schools, conservation authorities,
researchers, etc.
ii. Centre of Excellence Providing Rural and Agricultural Solutions to Climate Change
. lncrease applied research and support for commercialization of environmental and energy
solutions - products, services and processes - in the region.. Re-purpose one or more unrer-utilized facility in the region (such as the federally-owned
research station near Delhi), as a centre of excellence for rural and agricultural solutions to
climate change. The concept for the centre is:- commercialization of sustainable agricultural practices
- commercialization of sustainable rural and agri-based energy production
- demonstration of climate change adaptations in rural communities.. Create a business incubator to assist with commercialization of products by farmers,
processors and businesses.. Provide research scholarships and internships for SCOR youth to bring their academic
training back into the region and apply it to commercialization of new environmental and
energy products, processes and services.. Launch a virtual centre by working with youth, schools, conservation authorities,
researchers, etc.
6. Recognizing Youth As lnnovators
Five initiatives are recommended:
i. Provide research scholarships and internships for SGOR youth.
ii. Launch a virtual centre of excellence. (see #5 above)
iii. Launch a youth-driven online campaign to promote a green lifestyle.
Use the SCOR web site as a platform and design/build a web presence. Use Facebook,
MySpace, Youtube, Twitter, Flickr and other networking sites to spread the campaign.
iv. Foster creativity early in life.
Enhance and expand the educational focus on creativity at the elementary and secondary
school levels by placing greater emphasis on music and the arts, math, science and
technology. Encourage Ministry of Education and school boards to enhance curriculum
accordingly.
v. Promote community voluntarism.
Expand experiences and opportunities available to students during their secondary school
years. Create post-secondary experiences in SCOR that contribute to career development and
support community projects. Support participation in experiential and internship programs such
as Katimavik whereby participants work in a service learning environment of benefit to the
community and with personal living expenses and modest stipends provided.
Correspondence from South Central Ontario Region regarding "...
Page 71 of 309
7. Accessing the Marketplace (Agribusiness & Food lndustry)
. Increase the ability of regional producers to bring their products to the marketplace and
obtain a greater return for their products.. Replace imports with regional products to the greatest extent possible and promote buy
local.. Support development of an Agri-Tourism Showcase in the region at a high profile location
on a 400 series highway.. Study the feasibility of options for improving the food chain for the benefit of producers
(farmers and processors) in SCOR. Options to be considered include: cooperative
marketing group; clearing house function; and, regionalfood brokerage centre.
8. Gommun¡cat¡ons Strategy (Skills & Training)
The solutions that follow are being driven by two significant situational changes:. Economic Recession - Those seeking services now include an increasing number of
experienced and skilled workers needing a new career path.
Workers requiring educational and life skills upgrades are growing in numbers as are the
number of youth. Employers are faces stresses that affect their ability to manage their
labour force needs.. Provincial skills programs are under review and significant changes are anticipated as
Ontario responds to shifts in the provincial economy.
The training system in the region is dynamic, being able to respond quickly to changing
training needs through a wide range of agencies and facilities throughout the region.
A key solution, for both workers and employers in the region, is an aggressive communications
campaign that addresses the immediate needs brought on by the recession and continues
through the changes in provincial skills programming, anticipated by early 2010.
9. Enhance the Quality of Life of Our Gommunities
i. Support voluntarism.
Begin with a current assessment of the volunteer environment in the region. Provide this
assessment to SCOR Partners, community and volunteer groups, etc. and encourage action to
improve the volunteer experience.
ii. Engage our youth. See priority #6- Recognizing Youth as Innovators.
iii. Enhance access to public facilities for community and cultural activities.
Review best practices in the region and beyond and make recommendations to the SCOR
Partners for improved policies and practices regarding the operation of public facilities.
10. Field a Winning Team (Energy)
We need to act immediately to demonstrate our competitiveness in biomass energy from
agricultural products. We need to show that we have a competitive team that:
' Speaks with a single voice for agricultural producers in the region. Has the ability to produce and deliver the quantity and quality of agricultural product needed. Has the technology partners needed to process our agricultural product into desired fuel
product
Correspondence from South Central Ontario Region regarding "...
Page 72 of 309
¡ Has both the marketing and communications expertise needed to work with power
corporations and governments, assuring them of our ability to deliver a competitive and
reliable product.. Have the support of our communities as reflected in the advocacy of regional
representatives - SCOR Partners, MPPs and MPs.
I l. Advocacy (Energy)
Renewable energy offers important economic benefits to both our rural and urban
communities. The benefits can be realized throughout SCOR.
SCOR needs to undertake consistent and aggressive advocacy with senior levels of
government for locally-grown renewable energy solutions. While the proposed Ontario Green
Energy Act addresses a number of our concerns (i.e., the 'arbitrariness' of rates paid for power
going into the grid), more is needed and now is the time to advocate for SCOR stakeholders.
There is a need to 'even the playing field'for regional proponents that tend to be smaller,
cooperative companies with strong ties to our rural and agricultural communities.
There is a need for senior levels of government to be partners in the process of developing
renewable energy with a consistent and rational program package that supports development
of a diverse network of renewable projects throughout SCOR. Program support needs to
support development of renewable energy projects from conception through delivery with
research and development, technology and project development and supply chain
improvements.
There is a need to address issues regarding power transmission. The power grid needs to be
more flexible and decentralized, accepting power inputs from sources throughout SCOR
region. lt needs to be 'smarter'.
12. Reducing Our Carbon Footprint (Environment)
Use the existing ALUS (Alternative Land Use Services) program, operating in Norfolk County,
as the basis for a regional program. This farm based program uses biomass to sequester
carbon and reduce our footprint and provides co-benefits in nitrate management and in
reduction of farm operating costs. ALUS uses incentives to offset the initial operating expenses
associated with restoring the environmental balance on the farm. This approach also supports
source water protection and ís a start on readiness for Cap 'n Trade.
13. Drinking Water Protection (Environment)
ln preparation for provincial regulatory changes taking effect in 2012, SCOR Partners support
regional implementation of strategies currently being developed by the region's Conservation
Authorities with support of MOE. There is potential to use Cap 'n Trade income to partially fund
implementation in two to five years.
Correspondence from South Central Ontario Region regarding "...
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14. Promote Themed Touring Routes (Tourism)
Six regional tourism themes are recommended for SCOR - festivals and fairs; outdoor activity
and eco-adventure; authentic smalltowns; agri-tourism, food and the culinary arts; world-class
natural heritage; and, cultural heritage. The Tourism Working Group recommends the
development of neMexpanded themed touring routes for the region.
15. Develop An Agri-Tourism Showcase (Tourism)
At a premier site on a 400 series highway, develop a mixed use centre accommodating food
retailing, food service;food science and culinary arts education; and, a travel information
centre. This showcase could be developed in conjunction with a food brokerage centre (see
priority #7 - Accessing the Marketplace
Correspondence from South Central Ontario Region regarding "...
Page 74 of 309
TIAC AITC
TOURISM INDUSTRY ASSOCIATION OF CANADA
ASSOCIATION DE I]INDUSTRIE TOURISTIQUE DU CANADA
Swine FIu - Communications Strategy and Key Messages for Canada's
Tourism lndustry
Current Status lApril 28. 2009 - l:00 PM)
An outbreak of the H1N1 flu strain, known as "Swine Flu" (en francais: "grippe porcine"), has
originated in Mexico with more than 1,600 known cases of the disease. At present, there are six
known cases in Canada - two in British Columbia and four in Nova Scotia. ln the United States,
there are 40 known cases thus far.
Canada's tourism sector is clearly aware of the impact that a potential pandemic may have on the
industry's well-being, given the atfect of the SARS scare. Currently, three countries (lndia,
Malaysia, and Australia) have issued varying levels of warnings with regard to travelling to
Canada, although allof these have grouped us in with the U.S. and Mexico, and none have
singled out Canada specifically.
TIAC President and CEO Randy Williams is in contact with relevant authorities at Transport
Canada and Health Canada, and is in regular communication with the U.S. Travel Association to
assess the current status of the disease and its possible impacts on the industry. TIAC is also
coordinating with the Canadian Airports Council and the National Airlines Council of Canada.
Strateoic Approach
It is still early in the development of this story to assess and understand what will be the impact
on Canada in generaland ourtourism sectorin particular. ln general, tourism should nottakethe
lead in communications on this issue.
At present, there is not sufficient reason to be aggressive in a media approach to this story. lt
would be ill-advised to put out any pro-active media products (communiqués, media releases or
statements), as that will only serve to raise fears of an outbreak.
However, as the story of the outbreak is developing quickly, we should track on a day-to-day,
hour-to-hour basis and be prepared to adjust our messages and tactics. We should also be
prepared to cooperate on our messaging and share information as it becomes available. TIAC will
continue to monitor this situation, and will provide updates to stakeholders on this issue.
Kev Messaqes
It is important that we are careful and circumspect in our dealings with the media, and that we not
contribute to a perception that thís event is having an undue influence on Canada's tourism
sector. Therefore, individuals who are contacted by the media for a reaction to the Swine Flu
outbreak should consider the following key messages:
. At this point, swine flu is a reason for concern for the tourism industry, but not for alarm.. Swine flu is a public health issue, and any questions concerning the current state of the
disease and its presence in Canada should be directed to the relevant public health
Correspondence dated April 28, 2009 from Tourism Industry As...
Page 75 of 309
authorities in your province or territory. Tourism stakeholders should not assess the
possible risks to travellers.. Anyone speaking with members of the media on this issue should be concise with their
comments. At this point, we should refrain from speculating on the possible impact of the
disease on travel, and we should not provide anecdotal evidence on the impact that it
might have on tourism.. At this time, the World Health Organization is not recommending any trade or travel
restrictions in reaction to the swine flu.
For more information
. The World Travel Organization's special site for travel advisories: htto://www.sos.travel/o Public Health Agency of Canada: http://www.phac-aspc.qc.cal ; http://www.fiqhtflu.cal or
call 1-800-454-8302o Travel notices and advisories: http://vovage.gc.ca. lnformation from the Canadian Tourism Commission:
http ://www. corporate. ca nad a. travel/en/cal
Correspondence dated April 28, 2009 from Tourism Industry As...
Page 76 of 309
Tax
Recovery
Group
April 29,2009
Re1ently the ontarlo Governmenl announced that as of July t , zO1O it woufd harmonizeGST with PST so that Ontario GST registrants would begin charging 1g% HST.
Currgqlly there is specrrlation that Municipalities would receive a robate of oNLy zolo o1all HST paid !l
We are asking that you write your MPP as well as Mr. Dalton McGuinty's otficerequesling thal me reþate be 100% of HST to simplify the process. rurtrrei
Municipalities should not be burdened with the cost of tax io operate, as the expenseportion of tax simply gets passed on through propeny lax and user fees.
Since the rebate ie Ín the discusEion phase now, it is irrrportant to þe heard now.
I have enclosed a copy of ot¡r letter to Mr- McGuinty on the 6ame subject. please feeffree to use this letter or create youf own.
You can reach the Premier of Ontario at:
Dalton McGuinty, Premier
Legislative Building
Queen's Park
Toronto ON MZA 141
Ta¡< Recovery Group
www.taxrecoveryg ro up. com
Allan
Correspondence from Tax Recovery Group regarding "HST". Fil...
Page 77 of 309
Tax
Recovery
Group
April 29, Z00g
Mr, Datton McGuinty, premier
Legislative Building
Queen's park
Toronto ON M7A 1A1
Mr. McGuinty:
working diligently for the reduction of unnecessary taxesoften our reviews find too many compricated rures, for afínances to a minimum.
amount of money, and is there is a public
es in Ontario. . C.urrently Municipaliiies pay
which is inctuded in the cosr to iroviOe iná
Any Tax from one level of government to another is not fair to the end users which arethe residents of ontario. Éaving ,HT*.0;ä;;'[ior"o up as o niúo"i cosr ¡s simprynot the way any of us want to co-nduct business. r'J
It is exciting to think that ontario is.moving to a fair tax with HST as it will be visibte andI!9 ry!:t lre Iery clear, as welt it shoutd plrov¡ã"än åOOit¡on"l mt¡ch needed cosrredualon for Ontario Business.
It has been rumored that the rebate tor Municipalities will be 7g%. we would hope thatthis is simply a rumour and that Municipatit"À *ìiiiã*iu" a lilQo/orebate instead tosup¡:ort the increased downloading to Murticipalltieè io, "ost during an uncerta¡n t¡me.
we hope that you wíll consíder this and that July 1 , 2o1o Municipalltles can count onfurther simplification to ensure efficient cash flow, åno- a fair tax system to all residents.
si'cffh--
AilanY lláfonralne
President
Tax Recovery Group
www. taxrecoveryg ro up, com
Correspondence from Tax Recovery Group regarding "HST". Fil...
Page 78 of 309
ElgmCounty Mattgrs VOL3No1 April2009
lll\r ¡- '¡ i¿l-.-.-- -. i
Elg¡n County
Libraries Participate
in World Record
Challenge for Family
Literacy Day
F.rnrily l-itcracl' D.ry is l'rclcl cvery
Jcr nucl')r to cncotr ragc f.r In iI ics
to sh.r¡'c in thc joy of'r'c.rtling.
'I-his yc.r, A[ìC C.rn.rcl.r Litcr'.rcy
Found.rtion issuecl .r ch.rllcngc to
C.rnadi.rn liblaries to brc.rh the
rvorlcl rccord firr Most Chilclrcn
Rcading rvith .rn AdLrlt, Multi¡rlc
Loc.rtions. "l'hc cull'ent rccord -
holder is thc Unitccl St.rtcs rryith
78,7 9t pa rti ci ¡r.r n ts.
Continued on pate 4
Sandy Heffren:
A Legacy of Service,
L977-2009
Deputy Clerk and Manager
of Administrative Services
Sandy Heften retired
at the end ofJanuary
completing a career
with the Countyof Elgin
spanning 3ryears.
Sandy began her service to
the County in Decembet rgTT
awards event held Febmary 5th
in To¡onto. The awards attracted
overr5o ntbmissions, and thewins
are a tangible recognition of Elgin
County's historyof innovation and
continued prcpensity to break new
ground.
as a bookkeeper/ clerk-typist with lìì;iÌiri'.I,1:{ilÌ
the Clerk-Treasurer's Department, whÌêll,
at that time was responsible for Council, Financial Services and Human
Resources functions, as well as general ad,ministrative responsibilities
including contract negotiations, tenant leases and property management.
In the absence of computers (the Countywas not automated until
r99o), Sandy's job entailed manualþ typlng Council reports, minutes
and correspondence and copying these using a Gestetner machine;
handwriting financlal accounts registers and cheques; filing; and
reception duties; not to mention making and delivering coffee to staff.
Sandywas appointed Deputy County Clerk in September r99z and served
as acting County Clerk in Januar), 1993 following the retirement of former
Clerk George Leverton and pending the appointment of his successor,
Mark McDonald, in February r9gl. She achieved herAMCT designation
from theAssociation of Municipal Managers, Clerlc and Treasurers of
Ontario in rgg¡. In October, zoo4 Sandy $,¿u¡ promoted to Manager of
Administrative Services but continued to carry the title of Deputy Clerk.
She was also responsi:ble for authorizing and signing cheques when the
Continued on page 4
Elg¡n's Progressive By Nature Brand Wins
at Economic Development Council of Ontario Awards
Elgin Counry's new brand,
"Prog¡ressive By Nature" and its
new attraction package were both
w{¡rners under the categorles of
' Branding" ar.rd "Pr¡blieadons"
at the Ecor,romic Derelopment
Council of Ontario (EDCO) Sala
"Or¡r brand has been described as
creative, powerful andvibrant - all
things that give us the competitiræ
edgenæ need to Pncmote our
strategic location and progressine
approach in the keysectors of
Contínued on page 3
Elgin County Matters newsletter dated April 2009. File: A1...
Page 79 of 309
ElgrntPage 2
Elgin County Archives announces
online availability of digitization
project docu menting Elgin
County's contributions to
Canada's First World War effort.
The Elgin County
Archives is pleased
to announce the
launch of "Elgin's
Great War: Sources
on the First World
War from the
Holdings of the
Elgin County
fuchives.'This
digitization project,
made possible
through the
financial support
of the Canadian
Culture Online
Program of the
Department of
Canadian Heritage,
Library and Archives
Cpl. Wallace Anttll artd farnily,
t\yirner, Cpl. Anttll ¡ttas killr:d
al the t]anle of the sorn¡ne.
,Nr:ve nr l-rer, -19-1 6.
Canada and the Canadian Council of Archives
provides searchable, online access to more than 3ooo
photographs, documents and objects relating to
Elgin County's contributions to Canada's First World
War effort.
"The completion of this project has greatly
enhanced access to unique sources of information
documenting a defining era in the history of Canada
and Elgin County and will attract a national and
international audience,o said Elgin County Warden
Graham Warwick.
The success of this project is directly attributable
to the support the Archives has received from Elgin
County Council, the Elgin County Museum and
our community partners, the 3r Combat Engineer
Regiment (The Elgins).
The site can be viewed by clicking on the "Explore...
Our First World War Records" link on the Archives'
website at wwwelgin.ca.
,
April 2009
Get an Emer$ency
{ }i il ir y Matters
Elgin County Matters newsletter dated April 2009. File: A1...
Page 80 of 309
April 2009 ElgrnCounty Mqtters Pase 3
Elgin County United
Way Special Events
Calenda r, 2OO9
'l'he Elgin County Unitc<l Way
Spcci.rl I :r'cnt s (l<¡rrunil tt't'
( 1-.('UWSI;C) is ¡rl.rrrrrirrg
lùnclr.risitrg ¿llrl soci.rl cvclrts lix'
2oor¡. So, SAVIi .l'l IL I)A'l I::
f urte rz,2o()9 - W¡ltk'll's Clrality
Gol f'
-ltrur'n.r ¡ncnt, l(ct Ilc ('r'ccl<
Golf Course, l)ort St.rnlcl'. Àll
u,clcorìì(' to ¡llay in this cvcrìt.
lLcgisLe l youlscll or.r tc¡uI trr
¡r1.r1,. Cost is sl'lo ¡rcl plalcr'.
Iìcgisl latiorì n:(x) a.rrt. ; slrot gtui
tcc oll r:(x) l).rìr. I'it l<ct inrlurlt's
rÍJ holcs ol goll, c.u't, lulrt:l¡,
stc.rl< tli ¡lncr-, ¡'llizcs.'l'icl<cts
.rr,¿il.rl ¡lc fir clinncl ollly (s¡s).
l-iln i tccl sl)rccs .rv.ril¡blc fiu qrrl f
'
¿ncl rlinllcr'. I:rrtry rlc.rtllirrtr Jrrnt'
5, 2(x)9. Proccctls to l:lgirr-St.
'I'lronr¿s Uni tt'cl \,V.t),.
jttly zz, z()()9 '- "[)inc r\l-otulcl"
Polt St.rnlcy'l'ìrc¿tl'c lrvcllt. Conrc
join us fìx'.rrr cvenirrg out. r\ll
rvclconlc. Cost Í;(rt¡.o<¡ l)cr l)t:t'sotI
inclurles.rn ap¡rctizcr' ¿t I(cttlc
Crcek llrn alrrl Nlc.rrtl Srtsie's;
Pl'cvicu, Shorvittg of 'Â lìclrcll ilr
tlrt Sun" ¿t llrrt Stanlcl l csl ir'¿l
'l hc.rtt'c; ¡ncl .r sclcct rlt.sst'll ¿t
Winrlj.r nrrncr Inn- l)rrrccccls tt ¡
lrlgin-St.'l'lrorn.rs Uni tctl \,\{r1,.
l-inli tctl S¡r,rr:cs r\r,¡ il¿ lrlc.
Novelrrbel 28, ;oo9 - ¡\¡lrtrt¿ì
Strlf Clltistrnas l)alt1,, St. r\nnc's
Cclrtrc, St. Thollras. ¡\ll Wcltorrre-
Cost $:5.oo J)ct' l)crson. Cockt¿ils,
Dinncr', Ct¡nlcrli.u Chtrcl< lìyrn,
.rrrcl [)¿ncc - l).f . Chris flisk¿.
I;r¡r' nlr¡lc ilrf ourr¡tiolì r olìt,lt t
ccu\vscc(.r,rc| gi n-corr n t y'.()r ì c.ì ( )r
call 519-6;r-14(ro c.rt ,15fi.I
Elg¡n's Brand Wins
Continued from page L
Energy and Environment,
Ag¡i-Business and Tourism.
Theawards notonþshow
thatwe're on the right
trach butrrwa¡d the
efforts and inrestments
rnade byourfurward-
thinking County
Council," said Warden
G¡ahamWarwick.
The brand, including a modem new
logg, community profile brochurt
and municipal prcfile brochurewere
developed as a result ofa recent
Economic Development Marketing
Strategy, executed þfirms Millier
Dickenson Blais and Yfactor ln
collaboratlon with the Elgtn
County Economic Dwelopment
and Tourlsm Advisory Commlttee
(CEEDIAC). The Strategy was
partialþ funded by Foreign Afiairs
and International Trade Canada's
Invtst- Canada Community
Initiatives-sponsored Cornmunity
Inr¡estrnent Suppon Program
(CISP) and the Onta¡io Ministry
of Economic Development's
The councils of the Municipaltty
of Central Eþn and the County
of Elgin have established afoint
Acresstbility Advisory Com¡nittee
to advlse the councils on
accessibility matters. Among the
Advisory Comn ittee's duties is the
identification of barriers to persons
with disabilities in all facilitiec,
prcgrams, regralations, policies,
practices, and services offered by
the Municþlity and County as
Committee Members Required -
Joi nt Accessi bi I ity Advisory Com m ittee
Corn¡nunities ln Tlansition hogtam
(CfP).All pr{nted matedals used in
the attractionpackages a¡e Forcst
$ewardship Council of Canada-
crrtifi ed, appropriateþ relnfr rcing
the brandt commltment to the
er¡vimrunent.
EDCO consists of close to 6oo
prtvaæ and publ,ic sector membe¡s
from all segments of the Ontario
bus{ness community. The awards
cerernony honours the locatlon
and tourisrn prcmotion efforts of
Ontario citie¡ and Municipalities.
Alan Smith, DepuÇ Dkector,
Cornmunity and Cultural Services
and Warden Graham Warwick
ecc'epted the awa¡ds on behalf of
the Elgin Countytearn. I
well as the recornmendation of
rneans to rtmoYe these barriers.
If you are interested in serving on
theAdvisory Committee orwish to
learn rnore about the Cemmlttee,
contact Dianne Wilson, Deputy
Oeftat 5r963r-4Eóo Ext 286
- drräson@ccntralel gtn. org or
Cok Aicken, Euilding Sciences
Rcùnologtist at 5r9631-t46o Ext 43
- calcken@lgin-c0unty.on.ca
t
Elgin County Matters newsletter dated April 2009. File: A1...
Page 81 of 309
ElgrnCounty Matters April 2009
Sandy Heffren
Continued from page 7
Director of Financial Services was
absent or unavailable.
Sandy's many accomplishments
in the County's service include
coordinating the County-wide
irnplementation of the Civic
Addressing program and 9-r- r
services, from 1995 to 1998;
acting as Secretary to the County
Implementation Committee
during the restructuring
of CounÇ operations and
goYernance structure resulting
from the amalgamation of
1998; acting as Secretary to
the Western Ontario Warden's
Association in z, oor; coordinating
the implementation of the
County's Provincial Offences
Administration for the Ontario
Court of Justice in zoor and the
addition of French Language
Court Services in zoo5;and
overseeing the relocation of
the Administrative Services
Department to the 3rd Floor in
2oo7.
In her ownwords, "I have
always been proud to work for
the County of Elgin and am
verygrateful to Elgin CounÇ
Council for their trust and
confidence placed in me overthe
past 3r years. Many thanks go
to the Administrative Services
Department staffand to the
C.A,O, who mentored and always
encouraged me. Their dedication
and teamwork over the past
manyyears helped me to grow
professionally and personally."
We thank Sandy sincerely for her
faithful and exemplary service to
the County of Elgin for the past 3r
yrcars and wish her all the best in
her well-deserved retirement.T
WOfld ReCOfd Challenge continued rrom page 1_
Elgin County Libr.rrics took up the
challcngc along rvith loc.rl schools,
dayc.rres .rncì E.rrly Yca rs Ccntrcs,
by hosting public rcadings of'five
popular Robert Munsch storics.
Over r8o,ooo groups registtrccl
tcl p.rrticip.rtc C.rn.rcla -widc .r nd
the total number o[confirmed
participants submitted to Guinncss
stands.rt rzr,z68. Our schtxlls
.rnd libr.rl ies contlibutcd ll[ì6
p.uticipants to the final t.rll1,. \,47"..t"
still waiting for confirm.rtion fiom
Guinness, but it lool<s like C.rnad.r
r,r,ill h.rve set a ncw rryr¡rld rccorcl!
Our spccial tlranks go to thc
fbllowing dignitaries ancl staff
wlrosc participation in this event
madc it even ilìorc speci.rl at
our librarics - County W.rrden
Grah.rm Warn,ick, Aylmel Mayor
Bob llabl<irl<, Malahide Mayor
fohn Wilson, Malahidc Councillor
Max Moore, Springficld Firc Chief'
)cff Spoo¡ Dutton /Dunwich
Mayor Borrnic Vorvcl, West Elgin
Councillor Trudy Balint, .rncl
Community ¿nd Cultural Scrviccs
Director Brian Masschaele.
T
Vienna L¡brary Closure
At its M.rrch l(), z()(x) lnccting, Elgin County Council cnclorsed thc
recomlnendation ol'st.rlf that the Vicnn.r br.rnch of'the El¡¡in County
Libr.rry bc closecl pertnancntly chlc to rclatively lovr, circulrtion.rltcl p.ìtron
numbcrs, prtximity tr¡ othcr ltr.rllchcs, irrcsolvable structnr.rl pnrblcnrs
r,r'ith tl're building.rrrcl to rccluct costs to tlrc County ancl tllc Munici¡r.rlity of'
B.ryh.rtn during ch.rllengirrg ccononlic circurnst.lllccs.'I'hc ckr.strle clccision
r,r'as fbrln¡lized in ¿ IryJ.l,r, ¡r.rsscd at thcApril ul, zoo() Council ntceting,
.rnd it is anticip.rtccl th.rt thc br¿nch n ill bc ckrscd to the public clll'ctivc
Mcì) t, z<xry. Lilrrary scrvices to Vienlra p.ìtl(rns rvill continuc lo bc.rv.ril.rhlc
.tt nealby branchcs ìn Port Burrvell (6.5 l<rns arv.ry) and Straffil dville ([ì l<nls
clistant). El¡;in County Council .rcl<norvlcclgcs rvith ¡¡r.rtituc{c thc rÌìcury yc(ìrs
c¡f cxccllclrt scn'icc th.rt Liltrary st.rff'¿llcl thc Municipality of B.ryh.rnt h.rvc
providcd thc Vielrna l.illrary sincc its est.rblishnterrt in r95o.
Elgin County Matters newsletter dated April 2009. File: A1...
Page 82 of 309
ICEI
APR20
urD
2009
Friends of the Greenbelt Foundation
68 Scollard Street, Suite 201
Toronto, ON M5R 1G2
Tel: 41 6-960-0001
Fax:416-960 0030
www.g reenbelt.caPossibility grows here.
April 14,2009
Dear Friend of the Greenbelt,
MUNICIPALITY OF BAYHAM
' t\
With the fourth anniversary of the Greenbelt upon us, there's a lot to celebrate.
ln September, a study produced by the David Suzuki Foundation found that the Greenbelt
is responsible for 52.6 billion worth of ecological goods and services per year. Meaning all
of the invaluable services the Greenbelt offers - from filtering our drinking water,
providing fresh air and growing fresh food - has amounted to over S 10 billion worth of
services since its inception.
Noi only is Ontario's Greenbelt economically an.d ecologically sustainable, but it's also
world-leading. A recent Globe and Mail article touted Ontario's Greenbelt as a "model for
the world," not only in size but also for leadership in policy and protection.
All of this great news has allowed us to grow more confident in this landscape and the
people and work that come from it - and we aren't the only ones. Recent polling numbers
show public opinion at an all time high with 93olo support for the Greenbelt. ln addition,
91 0/o believe the Greenbelt is one of the most important contributions of our generation to
the future of Ontario.
ln the spirit of celebrating our successes and affirming leadership, we have enclosed our
latest publication, the Greenbelt Book. This dynamic 16-page publication showcases
Ontario's Greenbelt through vivid imagery and vibrant language, communicating the
message of the Greenbelt as world-leading and vitalto all Ontarians.
We encourage you to use this document as a means of promoting our mutual work
towards preserving and enhancing Ontario's Greenbelt, utilizing the language and spirit to
convey to all Ontarians about the immense worth of the landscape that's in their very own
backyards.
Burkhard Mausberg
President
Correspondence dated April 14, 2009 from Friends of the Gree...
Page 83 of 309
Page 84 of 309
April27th,2009
Kyle Kruger, Administrator
Municipality of Bayham
9344 Plank Road, Box 160
Straffordville, ON NOJ lYO
Dear Mr. Kruger,
RECE
MAY -
VE
2009
MUNICIPALITY OF BAYHAM
On behalf of the Board of f)irectors of the Municipal Law Enforcement
Officers' Association of Ontario (MLEOA), I am pleased to advise you
of the achievement of tlrc Municipal Law Enforcement Officer
Certifted [MLEO (C)] designation by a member of your municipality's
staff.
Paul J. Groenveld
Munícipøl Law Enforcement Officer
recognized and awarded
Municipal Law Enforcement Officer Certífted
The MLEOA is a non-profit professional Association representing
Municipal Law Enforcement Officers throughout the Province of
Ontario. It was established in 1979, and incorporated in 1985 as a non-
profit organization. Currently, the Association represents over 1500
Municipal Law Enforcement Officers from small rural communities to
the large urban centers.
On July 27't,199t Bill PrB3 received Royal Assent giving the MLEOA
the authority to grant Certification to its members and prescribe the
requirements for certification. All recipients of this designation have
successfully mi' the education, job responsibility and membership
requirements as determined by the MLEOA.
Yours truly,
Jon Popple, MLEO (C), CMM III Municipal Law Enforcement Executive
Vice Presíde.nt-MLEOA
Enclosures
- Paul J. C:uenveld
www.nrleoa.ca
MLEOA
Board of Directors
Brenda Russell, MI.EO rc),
C M lvl tI I X4 u n ic ipn I L u t+' F) nJb rc e m e n t lì:rta t t ive
President
Mgr, Municipal [¿w & Prosecution Services
City of Barrie
Jon Popple, I,ll-EO (C),
Clvflv[ II Ìl,tunícípaI L.an Enlbrcemùtt F,.tttclttit)e
Vice President
Senior Municipal I-aw Enforcement Officer
Town of Wasaga Beach
Randy Berg, lvlLI:O tC'1
Secretary
Supervisor, Byìaw Enforcement
Town of Niagara on the l¿ke
Mary Uildersma, tril,|,() ((:)
Treasurer
Senior Municipal L¿w Enforcement Office¡
Haldimand County
Randy Charlton, trl|,I:O (:),
C'lf M It Mturici¡tul [.ott llnþrcentuil [.xccutìr:c
Director
Municipat [¿w Enforcement Officer
Haldimand County
Debbie Callaghan, tutl.lt() ((')
Director
Retired
Justin Harris
Director
Municipal [¿w Enforcement Officer
City of Kitchener
Allistair Thomas
Director
Municipal Standards Officer
City of Toronto
Doug Rose, !il-LO (C)
Director
Retired Mgr, Standards & Licensing
City of Hamilton
Correspondence dated April 27, 2009 from Municipal Law Enfor...
Page 85 of 309
Page 86 of 309
lo
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Planning Coordinator/Deputy Clerk
SUBJECT: Concession Stands
DATE: April30,2009
FILE: P09
NUMBERz D2009-16
Purpose
To discuss allowing concession stands in the municipality.
Background
Recently the municipality has received requests for establishing concession stands in the municipality.
A request by councilors has prompted this report.
Staff Comments
Historically, the community and previous councils expressed the desire to preclude concession
stands/chip wagons in the municipality due to concerns that included such items as parking, aesthetics
and unfair competition to permanent businesses with the absence of tax assessment on mobile
businesses.
Our Zoning By-law permits concession stands in the commercial zones that permit "restantrants".
Namely, Highway Commercial (HWC), Hamlet Commercial (HC), Central Business District (C1) and
Tourist Commercial (C3) Zones permit restaurants. By definition, a "restaurant" includes "snack bar
or refreshment room or stand'. The intent of the definition is to include the trailer type booths or chip
wagons.
For clarification, the concession stand located on the East Beach is permitted through a site-specific
"Open Space -5" Zoningpermitting "public washrooms and concession stand".
Staff can continue to uphold previous Councils' wishes by precluding concession stands. However, if
Council is interested in providing further direction to regulate such uses, it can be done through a
business licensing by-law under the Municipal Act and a license/permit system. Such a by-law and
permit system would be preferred rather than any zoring controls because Council could regulate
additional issues such as hours of operation, months of operation, sale location, fire safety requirement,
waste management etc.
At this time, I have confirmed that the Township of Malahide and Norfolk County have business
licensing by-laws and a permit system in place for concession booths.
Strategic Plan Goal(s)
Goal #3 - Create a positive business atmosphere
GoaI#4 - Be dedicated to service excellence
Staff Report D2009-016 regarding Concession Stands. File: ...
Page 87 of 309
Staff Report D2009 -16 Concession Stands
Recommendation
"THAT StaffReport D2009-16 regarding concession stands be received;
AND THAT the issue of Concession Stands be referred to the Otter
Commerce/lVlunicipality of Bayham Liaison Committee."
Page2
Valley Chamber of
Planning Coordinator/Deputy Clerk
Staff Report D2009-016 regarding Concession Stands. File: ...
Page 88 of 309
CORPORATION OF THE MUNICIPALITY OF'BAYTIAM
STAFF'REPORT
TO: Mayor & Members of Council
FROM: Drainage Superintendent
SUBJECT: Little Jerry Creek Drain Improvement
Date: May7,2009
File: 809
Report: DR2009-003
PURPOSE:
This report is to address a written request from Mr. Gerry LeMay, Municipality of
Bayham's Public Works Manager, regarding the lack of proper outlet for the road ditches
on Green Line that drain into the Little Jerry Creek.
BACKGROUND:
The Municipality has received a request to have the Little Jerry Creek Municipal Drain in
the vicinity of Green Line, in the Municipality of Bayham reconstructed to provide
adequate drainage outlet for Green Line.
The Little Jerry Creek Municipal Drain is an open ditch drain that was established in
1955. The drain begins at the road culvert of Pressey Road, Lot 13, Concession 11 and
ends in a natural watercourse at Lot 1, Concession 8 which is south of Eden Line.
The Little Jerry Creek is a class "D" drain. Class "D" drains require project specific
approval from the Department of Fisheries and Oceans (DFO), due to being fish habitat.
The Township of South-West Oxford uses the Little Jerry Creek for outlet for their Smith
Drain and the Derehem Bayham Townline Drain.
In the vicinity of Green Line at the Little Jerry Creek, Bayham has 4 tiled municipal
drains that outlet into the creek. The Camrthers drain, Elliott #1 and Elliott #2 drain. Just
further to the south of Green Line the Smith Municipal drain outlets into the creek.
STAFF COMMENTS:
In the vicinity of Green Line at the Little Jerry Creek, there is a large area of land that
drains into the creek. The creek has been a Municipal Drain for over 50 years and
unfortunately very little maintenance has been done on it.
In the past couple of years specific maintenance requests have been forwarded to DFO
for approval. The DFO has not been very receptive in having any work done on the Little
Jerry Creek due to the fish habitat. They require compensating construction such as riffles
and sedirnent traps be installed under the design of an Engineer. This type of work is not
regular maintenance and cannot be done without an Engineers Report.
Staff Report DR2009-003 regarding Little Jerry Creek Drain I...
Page 89 of 309
Green Line at the Little Jerry Creek floods during heavy rainfalls and during runoff. The
ditches back up as the culverts outleting into the creek become submerged when the creek
fills up. Similarl¡ the tiled municipal drains also back up, causing back pressure on the
tiles. Every year we repair blow outs on the Smith drain in the two fields upstream of the
creek outlet.
The reconstruction of the Smith Drain in South V/est Oxford adds more flow and
pressure to the creek. The creek banks are collapsing and the bottom is silted in.
The creek needs to be rebuilt starting from Pressey Road to Somers Road. If this area of
the creek can be enlarged, deepened, etc. more water volume could pass.
Pursuant to Section #78 of the Drainage Act Municipal Council may (without the petition
required in Section 4) but on the report of an engineer appointed by it, undertake and
complete the repair andlor improvement of drainage works. The engineer has all the
powers and shall perform all the duties of an engineer appointed with respect to the
construction of drainage works under this Act. All proceedings, including appeals shall
be the same as on a report for the construction of a drainage works.
Strategic Plan Goals:
Goal#2: Ensure reliable, well maintained and secure infrastructure.
RECOMMENDATION:
TIIAT Council appoints Spriet Associates as the Engineers to make an examination
of the drainage area and prepare a preliminary report for Council's consideration.
Respectfully submitted,
Drain Superintendent
Staff Report DR2009-003 regarding Little Jerry Creek Drain I...
Page 90 of 309
)
CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Report Date: April 30' 2009
Council Meeting: 1s'4.ay 712009
FROM: Drainage Superintendent Report: DR¿009-004
File #: EO9 Casier MuniciPal
Drain
SUBJECT: Casier MunicipalDrain:
- ReApportionment pursuant to Section #65 of the Drainage Act
Regarding David, Joan and Aaron Nurse Proposed Severance Consent
Application E90/08
Purpose:
This report seeks Council approval of a Section#65 Drainage Act reassessment for severed lands
lying within the watershed of the Casier Municipal Drain.
Bacþround:
When a severance of land takes place on property assessed to a municipal drain, problems can
result if Section #65 of the Drainage Act is not addressed at the time of the severance (or at least
prior to the commencement of any future maintenance or improvement).
When amunicipality does maintenance and or improvement on its drainage works, it must assess
costs fairly against all properties within the drainage area as defined by the appropriate By-law.
Therefore when a severance takes place on land that has a drainage assessment two issues should
be addressed, namely:
(a) If there is drainage assessment against this land, the assessment must'be apportioned
between the new parcels;
(b) If the municipal drain actually passes through the severed land, the new o\¡/ner may
have to allow a working space for machinery operation or spreading of excavated
material in the event maintenance and/or improvement is required and should be
notified of same.
Failure to keep the Drainage By-law up-to-date with respect to apportionment of assessment, or
failure in keeping landowners advised of their obligations, can result in disputes, extra costs and
serious delays when maintenance and/or improvement is required.
Staff Report DR2009-004 regarding Casier Municipal Drain Rea...
Page 91 of 309
Staff Report DR2009-004
Council Meeting: May 7, 2009
APPORTIONMENT OF ASSESSMENT PURSUANT TO THE DRAINAGE ACT:
In accordance with the Drainage Act (Section #65) there are two options available to deal with
the matter of apportioning an assessment.
OPTION #1:
Section #65 (l): Council may appoint an Engineer to apportion the assessment currently
showing in the Engineer's Report, among the parts into which it is divided.
This method normally takes longer and is more costly. Engineer fees will be assessed against the
parties involved in the severance. This method should be used in the case of a subdivision or
when landowners cannot mutually agree on the apportionment of assessment.
OPTION #2:
Section #65(f): The owners of the subdivided land may enter into an agreement on the
apportionment of the assessment contained in the Engineer's Report. This written agreement is
completed by the Drainage Superintendent, executed by the landowners, filed with the Clerk and
is subject to Council approval.
This method is more desirable in most instances since it allows the landowners to mutually agÍee
on apportionment of assessment. Costs are kept to a minimum and approval of apportionment
canbe done very quickly. Landowners should normallybe allowed to use this method,
especially in cases where only one or two parcels are to be severed.
Staff Comments:
1. Pursuant to the David, Joan and Aaron Nurse Consent Application E90/08 Parts I &.2 of
Reference Plan 1lR-5144 is proposed to be severed from a portion of Part Lot 15,
Concession 5.
2. This property is assessed to the Casier Municipal Drain.
3. Reapportionment of assessment for drainage as per the Drainage Act rc,qufuertents is a
condition of the proposed severance.
4. David and Joan Nurse are to be the owners of the proposed severed parcel identified as
Part I & 2 of Reference Plan l lR-5144. David, Joan and Aaron Nurse are currently the
owners of the proposed remaining parcel identified as Part Lot 15, Concession 5.
5. The landowners have agreed to the Drainage Superintendent's reapportionment of
assessment as contained in the executed "Agreement between Property Owners for
Drainage Apportionment due to Land Severance or Sale" attached hereto.
Attachments:
o Agreement between Current Property Owners for Drainage Apportionment due to
Land Severance or Sale as executed by David, Joan & Aaron Nurse and David &
Joan Nurse
o Draft By-law #2008-054.
Staff Report DR2009-004 regarding Casier Municipal Drain Rea...
Page 92 of 309
StaffReport DR2009-004
Council Meeting: Ìtday 7, 2009
Recommendations:
THAT Staff Report DRl009-004 regarding apportionment of assessments contained within
the CasÍer Municipal Drain be received;
AND THAT the Drainage Superintendent's reassessment as set out in "Agreement between
Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed
by David, Joan & Aaron Nurse and David & Joan Nurse is hereby filed and accepted by
Council;
AND TIIAT By-law #2009-064 being a By-law to amend the drainage assessment for those
lands identified as Assessment Roll #34-01-000-003-03400 in the watershed of the Casier
Municipal Drain referred to in Engineer's Report forming part of Bayham Township By-
law #L690, be presented to Council for enactment."
Respectfully submitted,Reviewed By,
Drainage Superintendent
Staff Report DR2009-004 regarding Casier Municipal Drain Rea...
Page 93 of 309
ÀGREEMENT between PROPERTY O\ilI\ÍERS for DRAINAGE
APPORTIONMENI due to LAlt{D SEVERA,NCE or SALE
Drainage Act RS.O. 1990, Chapter D.17, Section 65
THIS AGREEMENT is between
DAVIDNURSE&
JOAI.INURSE&
AARONNURSE
(current property owners ofretained parcel)
and
DAVIDNURSE&
JOANNURSE
(current property owners ofsevered parcel)
for the cost apportionment due to the severance or sale ofland in the following municipal drainage
systeri:
Casier Municþal Drain
by Bayham By-law #1690
WE, the parties of this Agreement, do hereby agree that the ap'portioned costs of any fuhre maintenance
work authorized by the Council of the Municipality of Bayham and carried or¡t r¡nder the supervision of
the Drainage Superintendent on the above noted municipal drainage system, is to be hereby divided as
follow:
ORIGINALPROPERTY:
(assessment identified in Engineer's Rqrort dated Decernber 5,1969):
Assessment Roll Number : 3441400403-03500
Legal Description : Part Lots 15, Concession 5
DrainageApportionment : 'Watershed 3.09 acres Valued at $43.00
REVISED DRÀINÄGE ASSESSMENT
SEVERED PROPERTY:
Assessment Roll Nr¡nber : 34-01-000-00343400
Legal Description : PART l, 2 on PLAN 1lR-5144,
Part Lot 15, Concession 5
Drainage Apportionment : Assessed Value $34.95 (0.35yù
REMAININGPROPERTY:
Assessment Roll Number : 3441-00040343500
Legal Description : Part Lots 15, Concession 5
Drainage Apportionment : Assessed Value $14.05 (0.14%)
'We do further agree that this Agreement will cease whe¡r a new Engineer's Report is accçted by Council
of the Municipality of Bayharn, assessing this portion of the above noted mr¡nicipal drainage systerL
We hereby petition the Council of the Municipalþ of Baybam to acce,pt these teìÃ, appodionments by
resolution and/or By-law and we attest to this Agreement by signing our names as the property owners of
the lands hereinbefore described.
(Signature of: Aaron Nurse)
DArED: l{?¡iL9- oq DArED: A ?^iL "-
01
#34-01-000-003-03500 for Roll #344 1 -000:003 -03400
(Signature of: David Nurse)
á ¿L--:
(Signature of Witness)'4-¿' tl)*_,---
(Signature of Witness)
Staff Report DR2009-004 regarding Casier Municipal Drain Rea...
Page 94 of 309
TEE CORPORATION OF' TIIT' MI]NICIPALITY OF' BAYHAM
BY-LAW #2009-064
AMENDINGBY.LAW #1690
BEING A BY.LAW TO PROYIDE FOR THE
CASIER MI]NICIPAL DRAIN
\ryHEREAS the Corporation of the Township of Bayham By-law #1690 enac'ted on the 25ü day
of Ma¡ch 1968 provided for the construction of the Casier Mrmicipal Drain; a¡rd for the levy
assessments upon lands and roads to which the Casier Municipal Drainage works is chargeable;
AND WIIEREAS a portion of lands falling within the watershed of the Casier Municipal Drain
are proposed to be severed and, as a condition of Severance conse.nt Application E90/08, as such
it is necessary to reapportion the drainage assessm€nt affecting those lands affected;
AND IYIIEREAS an "Agreeinent betweeri Property Owners for Drainage Apportionment due
to Land Severance or Sale" as prepared by the Ba/ram Drainage Superinte,ndent has been
accepted and duly executed by the current property o'wners ofthose retained and severed lands;
AI\D \ilHERJAS the Council of the Corporation of the Municipality of Bayham now deerns
it necessary to reapportion the assessments contained within the assessment schedules
attached to By-law #1690;
NOW THEREFORE THE CORPORATION OF THF', MI]NICIPALITY OF BAYHAM
HEREBY ENACTS AS FOLLOWS:
l. THAT the assessment contained in Graham, Berman and Associates Ltd. Engineer's
Report dated December 5,1969 affecting property identified as Roll Number 3401-
000-003-03500 for lands located within part of Lot 15, Concession 5, with a watershed
of 3.09 acres, valued at $43.00 shall be reapportioned as follows:
Severed Property: AssessmentRoll#3,1-01-000-003-03400
Legal Description: Part l, 2 on Reference Plan #l lR-5144
Part Lot 15, Concession 5
Drainage Apportionmart: Assessed at $34.95
Rernaining Prooerty: Assessment Roll #34-01 -000-003-03500
Legal Description: Pa¡t Lot 15, Concession 5
Drainage Apportionment: Assessed at $14.05
2. TEAT the apportioned costs of any futu¡e maintenance work authorized by the
Council of the Municipality of Bayham and carried out under the supenrision of the
Drainage Superintendent on the Casier Municipal Drain shall reflect the
reapportionment in Paragraph #l herein.
3. THÄT the reapportionment of drainage assessments as set out in Paragraph #1 herein
will cease when Council accepts a new Engineer's Report assessing this portion of the
Casier Municipal Drain.
4. Effective D¡te:
This By-law comes into full force and effect on the passing thereof.
Read a first, second and third time and finally passed this 7tJr. day of May 2009
Mayor Clerk
Staff Report DR2009-004 regarding Casier Municipal Drain Rea...
Page 95 of 309
Page 96 of 309
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council Report Date: April30, 2009
Council Meeting: IÙ[ay 712009
FROM: Drainage Superintendent Report: DR¿009-005
File #: EO9 Adler Municipal
Drain
SUBJECT: Adler Municipal Drain:
- ReApportionment pursuant to Section #65 of the Drainage Act
Regarding David, Joan and Aaron Nurse Proposed Severance Consent
Application E90/08
Purpose:
This report seeks Council approval of a Section1165 Drainage Act reassessment for severed lands
lying within the watershed of the Adler Municipal Drain.
Background:
When a severance of land takes place on property assessed to a municipal drain, probløns can
result if Section #65 of the Drainage Act is not addressed at the time of the severance (or at least
prior to the commencement of any future maintenance or improvement).
When a municþality does maintenance and or improvement on its drainage works, it must assess
costs fairly against all properties within the drainage area as defined by the appropriate ByJaw.
Therefore when a severance takes place on land that has a drainage assessment two issues should
be addressed, namely:
(a) If there is drainage assessment against this land, the assessment must be apportioned
between the new parcels;
(b) If the municipal drain actually passes through the severed land, the new owner may
have to allow a working space for machinery operation or spreading of excavated
material in the event maintenance and/or improvement is required and should be
notified of same.
Failure to keep the Drainage By-law up-to-date with respect to apportionment of assessment, or
failure in keeping landowners advised of their obligations, can result in disputes, extra costs and
serious delays when maintenance and/or improvement is required.
Staff Report DR2009-005 regarding Adler Municipal Drain Reap...
Page 97 of 309
Staff Report DR2009-005
Council Meeting: Ìt{ay 7, 2009
APPORTIONMENT OF ASSESSMENT PURSUANT TO THE DRAINAGE ACT:
In accordance with the Drainage Act (Section #ó5) there are two options available to deal with
the matter of apportioning an assessment.
OPTION #1:
Section #65 (l): Council may appoint an Engineer to apportion the assessment currently
showing in the Engineer's Report, among the parts into which it is divided.
This method normally takes longer and is more costly. Engineer fees will be assessed against the
parties involved in the severance. This method should be used in the case of a subdivision or
when landowners cannot mutually agree on the apportionment of assessment.
OPTION #2:
Section #65(f): The owners of the subdivided land may enter into an agreement on the
apportionment of the assessment contained in the Engineer's Report. This written agreønent is
completed by the Drainage Superintendent, executed by the landowners, filed with the Clerk and
is subject to Council approval.
This method is more desirable in most instances since it allows the landowners to mutually agree
on apportionment of assessment. Costs are kept to a minimum and approval of apportionment
can be done very quickly. Landowners should normally be allowed to use this method,
especially in cases where only one or two parcels are to be severed.
Staff Comments:
1. Pursuant to the David, Joan and AaronNurse Consent Application E90/08 Parts I &.2 of
Reference Plan l lR-5144 is proposed to be severed from a portion of Part Lot 15,
Concession 5.
2. This property is assessed to the Adler Municþal Drain.
3. Reapportionment of assessment for drainage as per the Drainage Act rc,quirements is a
condition of the proposed severance.
4. David and Joan Nurse are to be the owners of the proposed severed parcel identified as
Part I & 2 of Reference Plan l1R-5144. David, Joan and Aaron Nurse are currently the
owners of the proposed remaining parcel identified as Part Lot 15, Concession 5.
5. The landowners have agreed to the Drainage Superintendent's reapportionment of
assessment as contained in the executed "Agreement between Property Owners for
Drainage Apportionment due to Land Severance or Sale" attached hereto.
Attachments:. Agreement between Current Property Owners for Drainage Apportionment due to
Land Severance or Sale as executed by David, Joan & Aaron Nurse and David &
Joan Nurse
o Draft By-law #2009-065
Staff Report DR2009-005 regarding Adler Municipal Drain Reap...
Page 98 of 309
Staff Report DR2009-005
Council Meeting: ll.f,ay 7, 2009
Recommendations:
THAT StaffReport DR¿009-005 regarding apportionment of assessments contained within
the Adler Municipal Drain be received;
AND TIIAT the Drainage Superintendent's reassessment as set out in ú'Agreement between
Property Owners for Drainage Apportionment due to Land Severance or Sale" as executed
by David, Joan & Aaron Nurse and David & Joan Nurse is hereby filed and accepted by
Council;
AND TIIAT By-law #2009-065 being a By-law to amend the drainage assessment for those
lands identified as Assessment Roll #34-01-000-003-03400 in the watershed of the Adler
Municipal Drain referred to in Engineer's Report forming part of Bayham Township By-
law #1429, be presented to Council for enactment."
Respectfu lly submitted,
Drainage Superintendent
Staff Report DR2009-005 regarding Adler Municipal Drain Reap...
Page 99 of 309
AGREEMENT between PROPERTY OWNERS for DRAINAGE
APPORTIO¡{MENT due to LÄIYD SEVERANCE or SALE
DrainageAct RS.O. 1990, ChapterD.lT, Section 65
TI{IS AGREEMENT is between
DAVIDNURSE&
JOANNURSE&
AARONNIJRSE
(current property owners ofretained parcel)
and
DAVIDNURSE&
JOANNTIRSE
(current properly owtrers ofsevered parcel)
for the cost apportionment due to the severance or sale ofland in the following municipal drainage
system;
Adler Municþal Drain
by Bayham By-law #1429
WE, the parties of this Agreement, do hereby agree
work authorized by the Council of the Municipality
the Drainage Superintendent on the above noted municipal drainage syste,m, is to be hereby divided as
follow:
ORIGINALPROPERTY:
(assessment identified in Fîgineer's Report dated September 27, 1960):
Assessment Roll Number : 3441400-003-03500
Legal Description : Pa¡tLots 15. Concession5
Drainage Apportionment : Watershed l/2 acræ Valued at $20.00
REVISED DRA,INAGE ASSESSMENT
SEVERED PROPERTY:
Assessment Roll Number : 3,1-01400-003-03400
Legal Description : PART l, 2 on PLAN l lR-51,l4,
Part Lot 15, Concession 5
Drainage Apportionment : Assessed Value $20.00 (0.37o)
REMAININGPROPERTY:
Assessment Roll Number : 3441400-00343500
IægalDescription : Partlots 15, Concession5
Drainage Apportionment : Assessed Value $0.00 (0%)
We do firrther agree that thìs Ag'eement will cease when a new Engineer's Report is accepted by Council
of the Municipality of Bayham, ¿5s6ssi¡g this portion of the above noted municipal drainage system.
We hereby petition the Council of the Municipality of Bayham to accept these new apportionments by
resolution and/or By-law and we attest to this Agreement by signing our names as the property owners of
the lands hereinbefore described.
(Sipature of: Aaron Nurse)
DATED:DATED:
(Signature of Wihess)(Signature of Wiüress)
Staff Report DR2009-005 regarding Adler Municipal Drain Reap...
Page 100 of 309
TIIE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
BY-LAW #2009-06s
AMENDINGBY-LAW #1429
BEING A BY.LAW TO PROVIDE Í'OR THE
ADLERMI]MCIPAL DRAIN
WHEREAS the Corporation of the Township of Bayham ByJaw #1429 ertaciced on the 31r day
of October 1960 provided for the construction of the Adler Municipal Drain; and for the levy
assessm€nts upon lands and roads to which the Adler Municipal Drainage works is chargeable;
AND WIIEREAS a portion of lands fa[ing within the watershed of the Adler Municipal Drain
are proposed to be severed and as a condition ofSeverance Consent Application E90/08, as zuch
it is necessary to reapportion the drainage assessment affecting those lands affected;
AND WIIEREAS an "Agreement between Propefy Owners for Drainage Apportionment due
to Iand Severance or Sald' as prepared by the Bayharn Drainage Superintendent has been
accepted and duly executed by ttre cun€nt property owners ofthose retained and severed lands;
AND IVHEREAS the Council of the Corporation of the Municipality of Bayham now deems
it necessary to reapportion the assessments contained within the assessment schedules
attached to By -law #l 429 ;
NOW THEREFORE THE CORPORATION OF TI{f'. MI]NICIPALITY OF BAYHAM
HEREBY ENACTS AS FOLLOWS:
l. THAT the assessment contained in G. Duncan Black Engineer's Report dated
September 27, 1960 affecting property identified as Roll Number 34-01-000-003-
03500 for lands located within part of Lot 15, Concession 5, with a watershed of l/2
acre, valued at $20.00 shall be reapportioned as follows:
SeveredProperty: Assessme¡rtRoll#34-01-000-003-03400
Legal Description: Part l, 2 on Reference Plan #l1R-5144
Pa¡t Lot 15, Concession 5
Drainage Apportionment: Assessed at $20.00
Remaining Propertlr: Assessme,nt Roll #34-01 -000-003-03500
Legal Description: Pa¡t Lot 15, Concession 5
Drainage Apportionment: Assessed at $0.00
2. TIIAT the apportioned costs of any future maintenance work authorized by the
Council of the Municipality of Bay4ram and carried out under the supenrision of the
Drainage Superintendent on the Adler Municipal Drain shall reflect the
reapportionment in Paragraph #1 herein.
3. THAT the reapportionment of drainage assessments as set out in Paragraph #l herein
will cease when Council accepts a new Engineer's Rqrort assessing this portion of the
AdlerMunicþal Drain.
4. Effective Date:
This By-law comes into full force and effect on the passing thereof.
Read a firs! second and third time and finally passed this 7th day of May 2009
Mayor Clerk
Staff Report DR2009-005 regarding Adler Municipal Drain Reap...
Page 101 of 309
Page 102 of 309
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: April 30,2009
FROM: Gerry LeMay, Manager Public Works FILE:
SUBJECT: Monthly Report NUMBER: PW 2009-10
Purpose
This report outlines the work done by The Public V/orks Department in the past month as a bench
mark to ensure all is being done to ensure we are moving forward with repairs and ensuring the
roadways and sidewalks are safe for the residents within the Municipality of Bayham.
Background
Council has discussed a desire to ensure the Public Works Depafment is meeting all legal
requirements in checking roads, sidewalks and utilities to prove our legal requirements while
inspecting all utilities and repair those requiring work in a timely manner. This report outlines where
the repairs have been undertaken and what the Public Works Department has planned for the future'
Staff Comments
The Manager of Public Works indicates the steps taken to ensure all legal requirements have been
meet and steps are being taken to eliminate any future concerns. Under the Strategic Priorities Goal
#2 (Ensure reliable, well maintained and secure infrastructure) subsection 3 we have meet this
parameter of the priorities with this By-Law ensure a standard system for the Municipal roadways.
Attachments
1. Monthly Report
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT Staff Memorandum 2009-10 be received.
Respectfully submitted,
Gerry LeMay, Manager Public Works
Staff Report PW2009-10 regarding Public Works Monthly Report...
Page 103 of 309
Monthly Report - Public Works Department
*Equipment- Rust proofing of atl equipment in order to extend the life
and increase the resale value of equipment from Bayham
* Tenders have gone out for a broom for the loader, Y¿Ton Truck, Hot
Mix Transporter, Steel Siding on Garage Building and Sand Shed for
the Works Garage.
*Changing of several culverts, which we have found to be in ill repair
due to inspections, as outlined in our inspection protocol -Changed the
culvert at Owl Cage and Toll Gate Road just north of Light Line.
*Road Inspections carried out in order to ensure we have a record of
any deficiencies and place these on a list for repairs
*Catch basins have been cleaned in Port Burwell and Vienna and the
County Roads in order to allow for the proper escape of water. Crews
also repairing lids and catch basins, which are damaged.
*Signs are being installed and straightened up thru out the municipality
*Shoulders of roads have been graded in order to regain the area for
vehicles to pull oyer in the event they require to do so also to allow for
the escape of water from the roadway, which will give us a longer life on
the roadway.
*Cleaning of ditches thru out the municipality and fixing areas' which
caused some concerns thru the winter where ice formed on the
roadways and we are now hopefully eliminating this concern
*Streets have been swept and bridges have been flushed down to
remove the winter sand/salt
*Picking up garbage thrown on roadways and right of ways and
assisting in cleanup with Community groups.
*Cleaning the beach area in Port Burwell in anticipation of summer-
removing the debris from the beach area and raking the sand in an
attempt to give a grade to have the water drain from the beach to
provide a clean area for the tourists
*Getting information together for repair of roadway (Mitchell) in order
to correct the sharp curve before Heritage Line.
*Continue to work on Policies and Procedures as well as By-Laws
Staff Report PW2009-10 regarding Public Works Monthly Report...
Page 104 of 309
CORPORATION OF THE MTINICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Gerry LeMay, Manager Public Works
SUBJECT: Stop Signs-Somers Road- Trillium Railway
DATE: luf.ay7,2009
FILE: ' I '
NUMBER: PW 2009-09
Purpose
This By-Law is to present recommendations from the Manager of Public Works regarding a stop sign
on Somers Road and Trillium Railway in both the north and south directions within the Municipahty
of Bayham.
Background
The reasoning for stop signs on Somers Road at the Trillium Railway would be to eliminate any
concern with vehicles climbing the railway tracks and causing traffic concerns with vehicles and
trains colliding. This By-Law outlines where the vehicles will stop going both northerly and
southerly on Somers Road while approaching the Trillium Railway crossing.
Staff Comments
The Manager of Public'Works indicates the legal description of the area, being Lots 10 and 11,
Concession 10, as outlined in the By-Law which will allow the By-Law Enforcement Officer or the
Ontario Provincial Police the right to prosecute any one who does not stop at the signs once installed.
Under the Strategic Priorities Goal #2 (Ensure reliable, well maintained and secure infrastructure)
subsection 3 we have met this parameter of the priorities with this By-Law ensuring a standard
system for the Municipal roadways.
Attachments
1. Stop Sign By-Law- Somers Road/Trillium Railway
Strategic Plan Goal(s)
1. Goal #2 - Ensure reliable, well maintained and secure infrastructure
Recommendation
THAT By-Law No. 2009-068, being a By-Law to regulate the stopping of vehicles at the intersection
of the Trillium Railway tracks and Somers Road be presented to Council for enactment.
Respectfully submitted,
Gerry LeMay, Manager Public'Works
Staff Report PW2009-09 regarding Stop Signs - Somers Road - ...
Page 105 of 309
TIIE CORPORÀTION OF THE MUNICIPALITY OF'BAYIIAM
BY-LA\il NO. 2009-068
BEING A BY-LAW TO REGULATE TIIE STOPPING OF VEHICLES
AT THE INTERSECTION OF'THE TRILLII]M RAILWAY TRACKS AND
SOMERS ROAD }YITHIN THT', MUNICIPALITY OF'BAYHAM
\ilHEREAS The Munìcípallcr, Section 1l authorizes Municþalities to pass By-Laws
regarding highways;
AllD WHEREAS the Municipality of Bayham is desirous to regulate the stopping of
vehicles at Lots l0 & 11, Concession 10, being the intersection of the Trillium Railway
and Somers Road within the geographic boundaries of the Municipality of Bayham;
AND IYEEREAS the Council of the Municipality of Bayham deems it expedient to
approve such regulation of vehicle stoppage by By-Law;
NOW THF-R]EFORE THE COI]NCIL OF THE CORPORATION OF TIIE
MI]IVCIPALITY OF BAYIIAM ENACTS AS F'OLLOWS:
1. THAT a stop sip be placed on the west side of Somers Road, a distance of
949.58 meters southedy from Green Line prior to the crossing of the northwest
section of the Trillium Railway
2. TIIAT a stop sign be placed on the east side of Somers Road, a distance of
1,036.78 meters northerly from Best Line prior to the crossing of the southeast
section of the Trillium Railway
3. THAT this byJaw shall come into full force and effect upon final passage and
enactnsnt.
READ A trTRST, SECOND A¡ID THIRD TIME AITD FINALLY PASSED TIIIS 7Ih
DAYOFMAY2OO9.
MAYOR CLERK
Staff Report PW2009-09 regarding Stop Signs - Somers Road - ...
Page 106 of 309
Municipality of Bayham
Building Permits
For The Month of Apr 2009
D¡te¡May-02-2009
File: Pl0
No.Date Roll #Permit
Ilolder
Property Description Bulldtng
Tvoe
Value Permlt
Fee
Septic /Sewer
Fee
l4 7-Anr 008-06338 Wall, Abram 5562 Richmond Road reoair existine septic svstem 1.200 2s0.0(
l5 16-Aor 2-001 -30700 Henrv. Rick 13 Pitt Street )onstruct \ilood deck 3ó0so ft I,200 75.0(
l6 l4-Apr 006-02801 Robinson, Diane 56371 Howev Line Jonstruct detached storase sarase 480so ft 5.000 75.0(
l7 l4-Aor 2-00t -t 7600 B&S Crevits Holdinss Inc 57575 Lisht Line ùemollsh existine detached sarase 2.00c
l8 l5-Apr )0s-12100 Suitor. William 1338 Culloden Road rebuild roofofexistine house l68so ft & oorch 50c 189.0(
19 l7-Aor 003-12220 Veit, Terry 57250 Jackson Line ronstruct storase shed 400so ft 50c 75.0(
20 20-Aor )02-00800 Theriault. John 5974 Plank Road rebuild front exterior steos 72so ft 1.00(83.0(
2l 21-Arr.0-00s- I 3620 Hoorelbeke. Ronald 55767 Green Line rne storey house w/attached sarase 29l2sq ft 225.00(1510.0(350.0(
22 2l-A¡r 2-001-05700 Tavlor. Sam 72 Victoria Street ]onstruct two one storey additions 350sq ft 30.00(332.0(
23 23-Aor ¿-001 -13500 Redsell. Mathew 18 Shachan Street .'nclose front and rear entrance. sreenhouse addition 1.00(I 19.0(
24 30-Apr )-006-l 390s Dunn, Sidnev l25l I Bayham Norfolk Rd tonstn¡ct detached storase buildins 768sq ft 15.00(252.01
April-09 282.400 2.710.00 600.0(
2OO9 YEARTO DATE 1.151.600 9.EE7.00 2175.00
Aprtl-08 r.029.90r 10.791.00 1050.0(
2OO8 YEAR TO DATE l-6s2-291 17.34s.00 1575.0C
fÏll,ltå1ï,r,0",,00., PrePared bY:
X"ri"*"dAfu
Building Permit Report for the Month ending April 30, 2009. ...
Page 107 of 309
Page 108 of 309
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAITI REPORT
TO:
FROM:
Mayor & Members of Council
P. Groeneveld
Fire Chief/CEMC/By-law Enforcement Officer
DATE: May 7,2009
F'ILE: P16
NUMBER: P2009-013SUBJECT: Fire Department 2009 First Quarter Report
Purpose
Provide Council an overview of Fire Department activities for the First Quarter (January - March)
of2009.
Fire Department Activities
Response Activities
The Fire Department responded to 4l emergency incidents in the l't Quarter of 2009 as compared
to 32 in the same period of 2008, a22o/o increase.
I
Annual lncident Volumes
45
40
35
s3o625
Ezos1s
10
5
0
coI
s
o
140
120
100
80
60
40
20
0
2005 - 2009 First Qtr. lncidenr Volumes
cooıs
o
Annual lst Qtr. lncident Volumes
16
'14
12
10
6
4
2
0
I
1
l
Staff Report P2009-013 regarding Fire Department 2009 First ...
Page 109 of 309
Incident Tvpes
Medical incidents represented 58% (24) of the total responses for this period. Patient symptoms
initiating the medical responses included "chest pain" (I2) and "VSA" (2). Requests for
assistance due to EMS Delay or Assistance resulted in the stations responding to ten (10)
incidents.
The Department responded to 6 (15%) motor vehicle collisions.
The Department responded to 6 (15%) fires. Fire incidents included responses as a result of
unauthorized/uncontrolled burniîg(2), vandalism, vehicle, stovetop and appliance malfunction.
Other alarms included monitored alarm malfunctions (3) and one unknown odor incident.
Smoke alarm violations were observed at the two emergency incidents involving fire/smoke
conditions in residences. Department offrcials took appropriate actions to ensure smoke alarms
were in place as per the Fire Code immediately following the incidents.
lncident Types - lst Qtr. 2008 lncidents Types - lst Qtr. 2009
Other (2)
60/o Fire (4)
MVC (8)
25%
I
Medica /
(24) '
58%
Pt. Bunvell lncident Types - lst Qtr.
2009
Fire (4)
21o/o
Straffordville Incident Types - 1st Qtr.
2009
Fire (2)
fVledical ,i
(10) I
460/o
-=\MVC (0)
Oo/o
Staff Report P2009-013 regarding Fire Department 2009 First ...
Page 110 of 309
Response
Pt. Burwell responded to 46%o (19) of incidents and Straffordvilleto 54Yo (22) (see chart).
lncident Volumes by Station - 1sû Qtr.
2009
R. Burwell
(1e)
460/o a
strarrordville
54o/o
Straffordville and Pt. Burwell assisted each other at one incident involving reports of fires in a
structure/residence.
The average attendance per incident was I2.0 firefighters (2008 avg.- l2.l;2007 avg.- 12.7).
The Port Burwell station averaged 10.5 firefighters per incident and Straffordville 13.6.
Economical Impact
The total estimated dollar loss for the 1't Quarter was -$15,000, all related to vehicle darnage at a
MVC fire.
Fire SafeW Inspections
The Municipality did not receive requests for fire safety inspections or complaints regarding
violations of the Ontario Fire Code.
The Chief Fire Offrcial conducted three inspections as a result of post-incident investigation.
Department personnel have scheduled a number of industry tours throughout 2009. The tours will
include the development of Fire Pre-plans to assist department response during a ltre emergency.
Public Education and Awareness
Staff prepared a smoke alarm article "Make it Stop Campaign article for the Municipal Newsletter
distributed in the first property tax bill (February).
Staff Report P2009-013 regarding Fire Department 2009 First ...
Page 111 of 309
Staff has arranged to place fire safety articles in the Pt. Burwell and Straffordville school
newsletters, Around About Bayham Newspaper and on the municipal website. The following
articles appeared in the respective media outlets:
Other hre safety messages were provided as follows:
. Stay clear of high water and ice - Pt. Burwell Station Sign
. Change your clock - Change your alarm batteries on Municipal Sign in March
Training
Department Training Officers, Trainer Facilitators, Station Chiefs and Chief have jointly
established training programs and schedule for 2009. The program includes training in the Ontario
Fire College Firefighter Curriculum, traffic protection, CPR, AED, firefighter survival - self-
rescue, driver safety, ladders, shore based water rescue, auto extrication and SCBA.
The first quarter avetage attendance per station training session was 15.4 firefighters (2008 avg. -
15.7;2007 avg.- 14.1) with Straffordville averaginglT.3 firefighters (2008 avg.- 18.8;2007
avg.- 16.2) and Pt. Burwell 13.5 f,rrefighters (2008 avg.- 13.2;2007 avg.- 12.0).
The average participation in apparatus and equipment inspection days was:
All Specialty Teams have established a training schedule (one session per month) for 2009. The
Specialty Teams will normally meet monthly as follows:
Firefighters also attended courses at the Ontario Fire College.
The Fire Chief and one Captain from the Port Burwell station attended an Anhydrous Ammonia
training seminar sponsored by a local distributor.
Payroll lValue per Point)
Since December 2008 firefighters accumulated-3396 points (Fire + Regular Training Sessions +
Meetings) over the first four (4) months (Dec. '08 - March '09) of this pay period (Dec. '07 -
May'08). In 2008 firefighters accumulated^2437 points and in 2007 fireftghters accumulated
3122 points for the same period.
Staff Report P2009-013 regarding Fire Department 2009 First ...
Page 112 of 309
The average points accumulated per month (Dec. - Mar.) for the department was 849. Based on
the average points per month the projected total points for the current pay period will be -5094
(Dec. - Mar. (3396) + Apr. - May (1698). Therefore the projected pay per point value for the
period December'08 to May'09 is -$6.85 (534,922 + 5094).
Based on the projected pay per point value the minimum point value of $10.00 per point will be
applied. Therefore a shortfall of approximately $16,000 is projected for the first pay in 2009.
Pending second half fire activities, the department is expecting a shortfall in firefighter salary and
wages as approved in the 2009 budget.
Staff
The current staff complement is as follows:
Port Burwell - 18 firefighters
Straffordville - 19 firefighters, 1 auxiliary firefighter
Burn Permits
Since January 1,2009 staff issued 40 burn permits as compared to nineteen (19) in 2008.
Points Per Pay Period - Dec. to May
09 Dec -
î¡hr
!t.9 6000f sooo
E 40003 sooo{ zooog 1000cn
oÀ 09
ftojected
Year
Staff Report P2009-013 regarding Fire Department 2009 First ...
Page 113 of 309
The department responded to one grass fire where the property owner obtained a burn permit and
violated the conditions of the permit, and one gtass fire where the owner did not obtain a burn
permit. Department Officials issued written warnings to both property owners.
Automatic Aid Agreement
The municipality was not invoiced for any incidents in the first quarter under the Automatic Aid
Agreement with Southwest Oxford.
Ministr.y of Transportation
The municipality did not respond to any incidents on Highway 3 in the first quarter and therefore
did not invoice the Ministry of Transportation.
The following chart indicates the amount of fees collected annually by the municipality for
responding to incidents on Highway 3.
12000
I 0000
P 8000g 6000t 4ooo
2000
0
Automatic Aid Fees - Annual
8000
6000
4000
2000
0
Staff Report P2009-013 regarding Fire Department 2009 First ...
Page 114 of 309
Stratesic Goals
Goal #4 - Be Dedicated to service excellence.
Recommendation
í(THAT Staff Report 2009-013 regarding the 2009 First Quarter Report - Fire (January l't -
March 31t) be received for informationt'.
Respectfully submitted,
Staff Report P2009-013 regarding Fire Department 2009 First ...
Page 115 of 309
Page 116 of 309
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
.SI7[I|IÍ]HEföKT'rl-i* i j :'',- i'::'.
TO:
FROM:
Mayor & Members of Council
P. Groeneveld
By-law Enforcement Officer
DATE: May 7,2009
FILE: P16
SUBJECT: By-Law Enforcement Program -20091't Qtr. Report NUMBERIP2009-012
Purpose
Provide Council an overview of the By-law Enforcement Program activities for the First
Quarter (January - March) of 2009.
Bvlaw Activities
Do g Re gistration/Licensing
Municipal staff processed approximately 895 dog registration renewals from Jan. - Mar.
2009 as compared to 839 in 2008. In 2008 the Municipality registered 1,052 dogs.
For the period Jan. - Mar.2009,512,526 was collected
$13,526 for the same period in 2008.
in annual fees as compared to
Annual Dog Registrations
1200
ø 1000tr.e 8oo
(!! 600ú,
B 400É' 2oo
0
Annual Dog Tag Revenues
25000
20000
eE 15000
oã 10000
cl
5000
0
Staff Report P2009-012 regarding By-Law Enforcement Program ...
Page 117 of 309
Dog License Renewal Notices were distributed to all households in the municipalþ via
general mailing prior to the November 2008 property tax installment due date.
As of March 31,2009 based on 2008 records there are approximately 148 outstanding dog
tags for 2009 as compared to 202 in 2008. In April staff will be distributing final notices to
these dog owners encouraging renewal for 2009.
Early Renewal Program
As of January 31,2009 approximately 553 tags had been sold (Nov. 1/08 to Jan.3ll09)' under the early renewal discount program as compared to 600 tags sold under the early
renewal discount program for 2008 tags (sold Nov. 1/07 to Jan 3ll08).
Dog Licensing Agent
In February and March 2009 the municipality's Dog Licensing Agent attended the residences
and attempted to secure fees and renew dog licenses for 2009.
The Agent sold 195 dog tags during his door-to-door visits to residents. As of April2l,2009
an additional 80 tags were sold at the municipal office as a result of the Agents visits.
2005 2006 2007 2008 2009
Tags Sold By Dog Licence Agent
(February 1't - March 31$)250 239 328 168 195
Tags Sold as a Result of Agent's
visit (Office Purchases)097 154 94 86'80*"
Total Tags Sold At Agent Visit 347 393 422 254*275**
Dog Licence Agent Fees ($8 / Tag)92,776 $3,1,14 $3,376 $2,032 $2,200**
* As of April 3,2008
** As ofApril2l,2009
2
Early Registration - Dogs
o 700
,9 600
E sooo'ı 400oÉ 3oo
E zoo
t¡l5 100+Èo
Staff Report P2009-012 regarding By-Law Enforcement Program ...
Page 118 of 309
Dogs lmpounded Annually
60
50
3,40oo30
lro
10
0
Canine Control
The Municipality requested the Canine Control Agent pick up fifteen (15) dogs from January
to March 2009 as compared to ten (10) during the same period in 2008.
Canine Control costs from January to March 2009 were $3750 as compared to $3590 for the
same period in 2008.
Annual Ganine Gontrol Costs - 1st
Qtr'
4000
3500
3000
g 2500
E zooot rsoo
1 000
500
0
As of March 3l't the Canine Control Agent was able to arrange adoption for four (4) dogs.
Eight (8) owners reclaimed their dogs and three (3) were dealt with in accordance with the
By-law. Staff sends a written warning to owners of dogs found running atlarge.
3
Annual Canine GontrolAgent Gosts
14000
1 2000
I 0000
Ë Booo
E 6000
4000
2000
0
Staff Report P2009-012 regarding By-Law Enforcement Program ...
Page 119 of 309
Dogs Adopted/Cla imed FircÉ
Quarter - 2009
Adopted
27o/o
OainBd
53o/o
Dogs Adopted/Claimed - 2008
doPted
29o/o
By-Law Enforcement
The Municipality received approximately fifty-one (51) complaints pertaining to various
Municipal ByJaws. The majority of complaints were received in March (51% (26)).
By-Law lnquiries/Month
30
,25
Ê'ı 20
-o.
E15o
3rooIts
0
JFMAMJJASOND
Month
Dog Control issues accounted for approximately 58% (30) of all complaints in the first
quarter of 2009.
4
Staff Report P2009-012 regarding By-Law Enforcement Program ...
Page 120 of 309
By-law Complaints - lst Qtr. 2009
Yard Mtc. (5)
1Oo/o
\
Other (6)
12%
)
ì
Garbage/Litter
ing (2)
4o/o
Other type complaints were in regards to animal control, parking, gafta'gellittering and
property standards.
Enforcement Officers contacted owners in violation of a By-law and educated them of their
responsibilities under the related By-law.
In addition staff continues to monitor progress on compliance with "Notices of Violation"
and "Notices of Non-Compliance" issued under the Property Standards and Yard
Maintenance By-laws.
Staff did not issue any charges in the first quarter for by-law violations.
Livestock Valuation
Staff did not receive any requests for reimbursement under the Livestock Valuation program.
General
In January staff issued two parking tickets to a resident in Corinth for continued parking on
the sidewalk.
On March 4,2009, staff attended court and the municipality achieved conviction for a zoning
by-law violation (2003). The defendant was fined $750 and a court prohibition order was
issued.
The municipality incuned $1,354.14 for legal fees in the first quarter.
Staff has one charge from 2008 before the courts with a trial date of April 27,2009.
Dog (30)
58o/o
Staff Report P2009-012 regarding By-Law Enforcement Program ...
Page 121 of 309
Strateeic Goals
Goal #4 - Be Dedicated to service excellence.
Recommendation
"THAT StaffReport 2009-012 regarding the By-law Enforcement Program 2009 l't
Quarter Report (January l't- March 31') be received for information".
Respectfully suþitted,
6
Staff Report P2009-012 regarding By-Law Enforcement Program ...
Page 122 of 309
CORPORATION OF THE MI]NICIPALITY OF BAYHAM
STAF'F REPORT
TO: Mayor & Members of Council DATE: ll4ay 7,2009
FROM: Paul Groeneveld FILE: POlYard
By-law Enforcement Officer
SUBJECT: By-Law Yard Maintenance Contract NUMBER: P2009-019' Services 2009
Purpose:
Obtain Council approval for the Mayor and Clerk to enter into an agreement for yard
maintenance services pertaining to By-law Enforcement.
Background:
By-law 2002-009 Maintenance of Yards (As Amended)
Section 20.1 of Municipality of Bayham By-law #2002-009 Maintenance of Yards provides:
If any owner and/or any occupant of any lands andlor premises fails to comply with
anything required to be done in accordance with this By-law, the Municipality of Bayham
in addition to all other remedies, shall:
(a) Have the right to repair the said lands andlor premises so as to create and/or maintain
compliance with those standards set forth in this By-law, and, for this purpose with its
servants and agents from time-to-time to enter in and upon the property;
(b) Not be liable to compensate such owner or any other person having an interest in the
property by reasons of any thing done by or on behalf of the Municipality of Bayham
under provisions of this subsection, and
(c) Have the right to recover from the owner of the property any amount expended by or
on behalf of the Municipality of Bayham under the authority of this section and such
amounts may be collected in like manner as municipal taxes
(d) Where any of the matters or things are removed in accordance with this By-law the
matters or things may be immediately disposed of by the Chief Building Official,
Property Standards Officer or designate.
Enforcement
Staff investigates all complaints regarding violation of the Yard Maintenance ByJaw.
Residents in violation of the By-Law are issued a Notice of Violation and Repair requesting
compliance with the By-Law by a specific date.
By-Law Enforcement staff may exercise the Municipality's authority under the By-Law when the
property owner fails to comply with the violations by the specified date.
Staff Report P2009-019 regarding By-Law Yard Maintenance Con...
Page 123 of 309
The Municipality utilizes a contractor (under agreement with the Municipality) to exercise its
authority under the By-Law. The Municipality's authorþ includes entering on to the property
and undertaking necessary action to bring property into compliance.
The property owner is responsible for all costs incurred by the Municipality plus a fifty-dollar
($50) administrative charge to bring the property into compliance. If the property owner does
not pay the invoice within a reasonable period of time the costs incuned by the municipality are
added to the property's tax roll and are subject to the same penalties and interest as over due tax
payments.
In most cases the municipality utilizes a contractor to address violations under the Yard
Maintenance By-Law pertaining to the length of grass and weeds.
Yard Maintenance Agreement - 2008
The 2008 service provider has informed staff they are no longer interested in continuing the yard
maintenance enforcement activities for the Municipality. The current agreement expired
December 31, 2008. The Contractor provided services as an independent contractor and not as an
employee of the municipality.
From 2006 to 2008 the Municipality incurred yard maintenance fees as follows:
.2006 $3,607.49
. 2007 $1,053.25. 2008 $ 772.80
Yard Maintenance Agreement - 2009
Staff contacted four (4) local service providers and requested a quote for yard maintenance
services as per the current yard maintenance agreement.
The new Contractor will be required to maintain a comprehensive liability insurance policy of
not less than $2,000,000 providing coverage for and including bodily injury, death or property
damage and waive their rights under Section 11(3) of the Workers' Compensation Act to hold
the Municipality liable for any liability of the Contractor for assessments and levies owing to the
Worþlace Safety and Compensation Board.
Staff received one quote as follows:
. Ground Effects Landscape and Design, Aylmer ON
$80.00 per hour
Two service providers did not provide a quote and the third did not have the required liability
insurance.
Staff Report P2009-019 regarding By-Law Yard Maintenance Con...
Page 124 of 309
Staff Comments:
In 2008 the Municipality agreed to pay the Contractor $64.00 per hour plus applicable taxes for
grass cutting,yard clean up and debris removal.
The Municipality will also be invoiced for extra charges (example: tipping fees regarding debris
to be disposed of) in addition to the hourly rate. Written confirmation of the amounts expended
on behalf of the Municipality will be provided and attached to the invoice reflecting said charge.
All costs for enforcement of the yard maintenance provisions are applied to the property tax
assessment file and collected in accordance with the Municipal Act.
Based on past history of the number of incidents where the Contractor assisted the Municipality,
staff anticipates the Municipality's2009 budget will not be negatively impacted.
Authorize the Mayor and Clerk to execute an agreement with Ground Effects
Landscape and Design as per By-law #2009-062 to provide Yard Maintenance
Contract Services for a period ending April30' 2009.
Utilize public works staff to provide the required services and recover costs
incurred by the Municipality.
Recommendation:
That staff report P2009-019 regarding By-law Yard Maintenance Contract Services for
2009 be received;
AND THAT Council authorizes the Mayor and Clerk to execute an agreement with
Ground Effects Landscape and Design as per By-law #2009-062 for a period ending April
30,2009.
Respectfu lly submitted,
2.
Enforcement Officer
Staff Report P2009-019 regarding By-Law Yard Maintenance Con...
Page 125 of 309
THE CORPORATION OF THE
MTJNICIPALITY OF BAYHAM
BY-LAW NO. 2009-062
A BY.LAW TO AUTHORIZE THE EXECUTION
OF AGREEMENT BET\ilEEN
THE MUNICIPALITY OF BAYHAM AND
LEN FROESE
OPERATING AS
GROUND EFF'ECTS LANDSCAPE AND DESIGN
FOR THE PROVISION OF BY.LAW ENF'ORCEMENT YARD MAINTENANCE
SERYICES
WHEREAS the Municipalþ of Bayham is desirous of entering into an agreement for the
provision of yard maintenance services associated with by-law enforcement on an "as needed"
basis;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement for provision of said services with Len Froese O/A Ground
Effects Landscape and Design.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF BAYHAM ENACTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule $A" and forming part of this By-law between the
Municipality of Bayham and with Len Froese O/A Ground Effects Landscape and Design
for the provision of yard maintenance services associated with by-law enforcement on an
"as needed" basis.
2. THAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th
DAY OX'MAY 2009.
MAYOR CLERK
Staff Report P2009-019 regarding By-Law Yard Maintenance Con...
Page 126 of 309
YARD MAINTE NANCE SE RW CE S
THIS AGREEMENT made intriplicate this day of ,2009.
BETWEEN:
LEN FROESE
O/A GROUND EFFECTS LANDSCAPE AND DESIGN
(hereinafter referred to as the "Contractor")
of the First Part
-and-
THE CORPORÄTION OF THE MUNICIPALITY OF BAYHAM
(hereinafter referred to as the "Municipality")
ofthe Second Part
\ryHEREAS the Municipality of Bayham is desirous of entering into an Agreement for the provision of
yard maintenance services associated with By-law Enforcement on an "as needed" basis, within the
geographical area of the Municipality of Bayham;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering
into a contract agreement for provision of said services with Len Froese, O/A Ground Effects Landscape
and Design.
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
1. The Contractor hereby covenants and agrees to perform yard maintenance services as requested
and specified by Bayham By-law Enforcement Officers, at residences within the Municipality of
Bayham.
2. The Municipality hereby covenants to pay to the Contractor the sum of EIGHTY ($80.00)
DOLLARS per hour, plus applicable G.S.T. Payment will be made within twenty (20) days
following the submission of completed and approved invoice.
Extra charges (example: tipping fees regarding debris to be disposed of) will be charged to the
Municipality in addition to the hourly rate. Written confirmation of the amounts expended on
behalf of the Municipality will be provided and attached to the invoice reflecting said charge'
Staff Report P2009-019 regarding By-Law Yard Maintenance Con...
Page 127 of 309
6.
7.
4.
5.
ll.
The Agreement shall take effect upon the execution of this Agreement for a period up to and
including April 30, 2009, unless sooner terminated in accordance with the Agreement or by
agreement of the parties.
Either party may terminate this Agreement upon forty-five (45) days notice in writing to the
other party. Such notice may be mailed by ordinary prepaid mail to the other parry, and this
Agreement shall terminate on the forty-fifth day following the date of the mailing.
It is understood by the parties hereto that there will be no adjustment in fees paid by the
Municipality during the full term of this Agreement.
It is understood by the parties that all services carried out hereunder by Len Froese, O/A Ground
Effects Landscape and Design shall be as an independent contractor and not as an employee of
the Municipality,
Any notice required to be given under this Agreement must be in writing and in the case of the
Municipality, to:
The Clerk, The Municipality of Bayham
9344Plank Road, PO Box 160, Straffordville Ontario NOJ 1Y0
and in the case of Len Froese, O/A Ground Effects Landscape and Design to:
Len Froese, O/A Ground Effects Landscape and Design
51475 Talbot Line East, RR #1 Aylmer Ontario N5H 2Rl
That there have been no representations, oral or written, by either party, save as contained
herein.
The Contractor covenants and agrees as follows:
(a) They shall, during the entire term of this Agreement, provide and keep in force for the
benefit of the Municipality, a comprehensive general liability insurance policy, including the
Municipality as an additional insured, in an amount of not less than $2,000,000 providing
coverage for and including bodily injury, death or property damage;
(b) They shall furnish to the Municipality, upon the execution of this Agreement, copies of the
certificates of insurance, showing that they have complied with the provisions of Paragraph
5(a) including naming the Municipality as an additional insured.
The Contractor shall indemniff and save harmless the Municipality and their employees from all
actions, suits, claims and demands whatsoever which may arise directly or indirectly by reason
of a requirement of this Agreement, save and except from damage caused by the negligence of
the Municipality or their employees.
The Contractor shall furnish to the Municipality, upon the execution of this Agreement, a
Clearance Certificate issued by the Worþlace Safety & Insurance Board, which waives its rights
under Section 11(3), R.S.O. 1990 of the llorkers' Compensation Act to hold the Municipality
liable for any liability of the Contractor for assessments and levies owing to the V/orþlace
Safety & Compensation Board. In the case the Worþlace Safety & Insurance Board refuses to
issue such certificate, a waiver form satisfactory to the municipality shall be executed.
8.
9.
10.
12.
Staff Report P2009-019 regarding By-Law Yard Maintenance Con...
Page 128 of 309
13. The contractor shall use his or her own vehicle and yard maintenance equipment for carrying out
the services requested.
14. The Municipality shall supply to the contractor an identification card bearing their photograph,
which shall be displayed for all persons contacted by the contractor, while providing the services
herein. Such card shall be returned to the Municipality immediately at the end of the service
period.
15. This Agreement shall ensure and be binding upon the Parties hereto when attached to and
confirmed by By-law of the Council of the Municipality and signing by the Contractor and shall
not be assigned without the consent of the Municipality.
IN WITNESS WHEREOF I HAVE HEREUNTO SET MY HAND AND SEAL,
CONTRACTOR:
Date
WITNESS:
Date
IN WITNESS WHEREOF THE CORPORATE SEAL OF THE MUNICIPALITY IS HERETINTO
AFFIXED AND ATTESTED BY TIIE PROPER SIGNING OFFICERS THEREOF.
AUTHORIZÄTION: THE CORPORATION OF THE MI]I¡TCIPALITY OF B,A.YIIAM
BY-LAW NO.
#2009-0062 Mayor Date
Clerk Date
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Page 130 of 309
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: lllay 7,2009
FROM: Paul Groeneveld FILE: Pl4
By-law Enforcement Offrce
SUBJECT: Dog Control By-Law 2001-094 Amendment NUMBERz P2009-017
Purpose:
Council to enact proposed ByJaw #2009-059 to amend ByJaw 2001-094, being a By-law to
regulate and control dogs, to consolidate By-law 2001-094 and all amending By-laws, introduce
provisions required under The Accessibilityþr Ontarians With Disabilities Act and amend fees
for impoundment of dogs.
Backsround:
By-law 2001-94
Municipal By-law 2001-094 regulates and controls dogs harbored within the municipality. This
ByJaw has been amended since enactment to include provisions for fee adjustments and Animal
Rescue Facilities.
The By-law curri:ntly requires dog owners to pay the following fees for dogs impounded for
running at large.
Where a dog is transported to the Pound,
Fees paid to Pound Keeper:
First full day or part day in the pound $50.00
Additional day or part day in pound S15.00/day
In addition, the municipality pays the Canine Control Agent an additional $50.00 per dog
impounded/picked-up as per an agreement between the Municipality and Agent.
During 2009 Budget meetings Council directed staff to move forward with a cost recovery
mechanism in the By-law requiring owners of dogs to pay full cost of impounding a dog.
Accessibility for Ontarians With Disabilities Act
Accessibility standards for customer service under this Act require municipalities to establish
policies, practices and procedures governing the provision of goods or services to persons with
disabilities.
Every designated public sector orgarization shall prepare policies, practices and procedures with
respect to guide dogs, service animals and support persons as defined under the regulations.
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Staff Comments
Impoundment Fees
Currently a person retrieving an impounded dog contacts the Canine Control Agent to arrange for
pick up and payment of fees as prescribed under the By-law. The Agent collects $50.00 plus
$15.00 per day boarding fee for dogs impounded. In addition, the Municipahty pays the Agent an
additional $50.00 for each dog impounded. The Agent receives at a minimum $100.00 plus
boarding fees for each dog impounded and retrieved by the owner.
The Agent at a minimum receives $50.00 plus boarding fees from the Municipality for all dogs
impounded by the Agent and not retrieved by the o\tr'ner.
Proposed ByJaw 2009-059
The attached proposed By-law 2009-059 consolidates By-law 2001-094 and all amending By-
laws and incorporates the following amendments:
. Definition of a Service Companion Animal as defined under the Accessibilityþr Ontariøns
with Disabilities Act
. Provisions for a person with a disability and having care and control of a service or
companion animal to enter onto the East Beach in Port Burwell
. Fee exemptions for registration of service or companion animal (dog)
. Increased fees for impoundment of dog
. Payment of all impoundment fees to the Corporation
. Increased set fines for Dangerous and Potentially Dangerous Dog violations
Short Form Wordings
By-law 2001-094 contains short form wordings and set fines for violations under the By-law.
The Attorney General must approve short form wordings for Provincial Offence Notices.
Approval must be obtained when a new By-law is enacted and it contains short form wordings
and set fines. Approval is completed once the Municipality passes a By-law. Staff contacted the
Crown Law Office for assistance with the proposed By-law, short form wordings and set fltnes.
The Office pre-approved the proposed By-law and contents.
Staff will forward the proposed By-law for final approval upon Council enacting the By-law.
Impoundment Fee Recovery Procedure
Cunently the Canine Control Agent collects $50.00 plus boarding fees from owners who retrieve
their dog from the Pound.
In addition, the Canine Control Agent invoices the Municipality in accordance with the By-law
Fee Schedule for all dogs picked up and/or impounded by the Agent, as authorized by the
Municipality. The current fee is $50.00 plus boarding fees per dog, regardless if the owner claims
the dog.
Staff consulted with the Canine Control Agent and he prefers the municipality collect all fees and
reimburse him as per the proposed By-law and Agreement amendment.
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Staffhas developed internal procedures for collection and payment of fees for dogs impounded
by the Municipality.
Attachment:
Draft By-law #2009-059.
Options:
1. Enact proposed By-law #2009-059.
2. Take no action.
Strategic Goals
Goal #I - Practice responsible financial management
Goal #4 - Be dedicated to service excellence
Recommendation:
That staff report #P2009-017 regarding Dog Control By-Law 2001-094 Amendment be
received;
AND THAT Council enact proposed By-law #2009-059, being a By-law to Licence and
Control Dogs.
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THE CORPORATION OF
rHE MTJNICIPALITY OF' BAYHAM
BY-LAW 2009-059
Being a ByJaw to Regulate and Control Dogs
}YHEREAS Section ll, of Ìhe Municipal Act, S.O. 2001, c.M.25, as amended, authorized the Councils
of local municþalities to pass By-laws to regulate, restrict, prohibit and conhol the keeping of dogs in
the Municipality of Bayham, or in any defined area thereof;
AND WHEREAS Section ll, of the Munícípal Act, S.O. 2001, c.M.25, c. M.45, as amended
authorized the Councils of local municipalities to pass By-laws for the licensing aod regisEation of dogs
in the Municipality of Bayham, or in any defined area thereof;
AND \ryHEREAS Section ll, of the Munìcipal Act, S.O. 2001, c'M. 25, c. M. 45, as amørded,
authorizes the Councils of local municipalities to pass By-laws for prohibiting or regulating the running
at large of dogs in the municipality or in any defined area thereof, for seizing and impounding and for
killing, whether before or after impounding dogs running at large contrary to the ByJaw and for selling
dogs so impounded at such time and in such manner as is provided;
AND WHEREAS Sections 1,6, 12,60, and 6l of lhe Provincial Ofences,4ct, R.S.O. 1990, c. P. 33, as
amended, provides that local municþalities can create a fine set by the Court for an offence, and other
penalty provisions;
A¡tD WHEREAS Council now deems it necessary to rescind ByJaw #2001-94, as amemded and enact
and pass a new ByJaw fo¡ this pulpose;
AND \YIIEREAS the Council of The Corporation of the Municipality of Bayham deems it desirable to
pass a ByJaw to provide for the regulation and conhol of dogs within the Municipality of Bayham,
under the provisions of the Mu¿icìpal Act, S.O. 1990.
NO\il THEREFORE, the Council of The Corporation of the Municipality of BayhaÍl enacts as
follows:
I. SHORT TITLE:
This ByJaw maybe cited as the "Dog ConEol ByJaw".
DEF'INITIONS:
In this ByJaw,
"By-law Enforcement OIIìcer" means an officer or desipatg who is appointed by Council and
whose duties include the enforcement ofthis ByJaw.
"Corporation" shall mean The Corporation of the Municipality of Bayham.
"Council" shall mean the Council of The Corporation of the Municþality of Bayham.
"I)og" means any dog male or female, of any age.
"I)angerous l)og" means:
(a) a dog that, in the absence of any mitigating factor, has attacked, bittø¡ or caused injury to
a person, or has dernonstrated a propensit¡ tendency or disposition to do so;
O) a àog that, in the absence of any mitigating factor, has attacked, bitten, or caused an
injury to a domestic animal requiring the services and treatment of a veterinarian; or
(c) a ãog previously desigrated as a potentially dangerous dog that is kçt or permitted to be
kept by its owner in violation of the requirements for zuch dog'
2.t
2.2
2.3
2.4
2.5
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Dog Conhol By-law Municipality of Bayham
2.6 "DwellÍng' or r'I)welling Unif' shall mean one ormore habitable rooms occupid or desigrred
to be occupied by one or more persons as an independent and separate housekeeping
establishment in which separate kitchen and sanitary facilities are provided for the use ofsuch
Persons.
2.7 "Enclosure" shall mean an enclosed pen of sufficient dimension and construction to provide
humane shelter for the dog while preventing it from escaping there from and preventing the entry
therein of unsupervised children.
2.8 "Hamlef' shall mean those urban areas designated as hamlets within the Official Plan of the
Municipality of Bayham, passed on July 5, 2001, as amended from time to time.
2,9 "Keeps" shall mean orÀ¡ns, possesses or harbours.
2.10 "Kennel" shall mean a premises, lot, building structure or establishment on or within which
four (4) or more dogs, more than four (4) months of age, are housed, groomed, bred, boardd
trained, sold or raised, and which may offer provisions for minor medical heatment; and which
premises shall require a site specific zoning desigrration to allow for the use ofa kennel.
2.ll "Licence Agent" means an agent who is appointed by Council and whose duties include the
issuance of dog licenses.
2.12 "Mitigating F¡ctor" meaos a circumstance which excuses aggressive behaviour of a dog and,
without limiting the generality of the foregoing may include circumstances where:
(a) the dog was, at the time of the aggressive behayiour, acting in defense to an attack from a
person or domestic animal;
(b) the dog was, at the time of the aggressive behaviour, acting in defense of its young or to a
person or domestic animal trespassing on the property of its owner, or
(c) the dog bite, attack or threat of attack was sustained by a person who, at the time was
committing a willful hespass or other tort upon the prernises occupied by the owner or
keeper ofthe dog;
(d) the dog was, at the time of the aggressive behaviour, being physically tormented.
2.13 "MunÍcþality" means the geographical a¡ea of The Corporation of the Municipalþ of Bayham.
2.74 "tr/Iuzzle" means a humane fastening or covering device of adequate strength placed over a dog's
mouth to prevent it frombiting.
2.15 "Owner" of a dog includes any person who possesses or harbours a dog; and where the owner is
a minor, the person responsible for the custody of the minor. "Owns" and "o\ryned" have a
corresponding meaning.
2.16 "Potentially Dangerous Dog" means:
(a) a dog that, in the absence of any mitigating factor, chases or approaches any person or
domestic animal anywhere other than on the property of its owner, in a menacing fashion
or apparent attitude of attacþ including but not limited to behaviour such as growling or
snarling; or
(b) a dog that has been irnpounded;
(c) a dog whose owner has been convicted on a total ofth¡ee (3) occasions for such dog
being at large in the municipality.
2.17 "Pound" shall mean such premises and facilities desigrated by The Corporation of the
Municipality of Bayham as the Municþal Dog Pound.
2.18 "Pound Keeper" shall mean person, persorxr or association appointed by The Corporation of the
Municipality of Bayham to operate, maintain and administer ttre Municipal Dog Pound.
2.19 "Premises" includes the enti¡e lot on which a single dwelling unit is situate; or a dwelling unit
within a multi-dwelling rurit building but does not include common areas adjacent to a multi-
dwelling unit unless tltose co¡nmon area¡¡ are completely enclosed.
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Dog Control By-law Municipality of Bayham
2.20 "Purebred" means:
(a) registered or eligible for regisfration in the Register of the Canadian Kennel Club,
lncorporated, or
(b) registered or eligible for registration in the Register of an International Kennel Club,
Incorporated.
2.21 "Running at Large" means to be found in any place other than the premises of the owner of the
dog and not under the physical conhol ofany person by means ofa leash.
2.22 *Service or companion animal': is a dog used as a sen¡ice animal for a person with a disability
a. ifit is a guide dog as defined in Section loîthe Blind Persons Rights' Act;
b. ifit is readily apparent that the animal is used by the person for reasons relating to his or
her disability; or
c. if the person provides a letter from a physician or nurse confinning that the person
requires the animal for reasons relating to the disability.
(Accessibilityfor Ontaríans with Disabilìtíes Act, 2005 - O. Reg. a29l7 ssa(8) & (9))
2.23 "Yillage" shall mean those urban areas desigrated as villages within the Official Plan of the
Municipality of Bayham, passed on July 5, 2001, as amended from time to time.
3. LICENSING:
3.1 No person, who is residing temporarily or permanently within the Munircipality shall own, keep,
possess or harùour a dog unless a licence has been issued under this ByJaw.
3.2 The Council may appoint and authorize a license agent to assist the ByJaw Enforcement Offrcer,
with the issuance oflicences required under this By-law, and every such licence shall be executed
on behalf of the Corporation.
3.3 The owner of any dog within the limits of the Municipalþ shall cause such dog to be registered
with the Corporation, and shall be fumishd with a dog tag onpayment of the annual licence fee.
3,4 Puppies may be kept with the mother for a period not exceeding tbree (3) months/ninety (90)
days following birth.
3.5 The owner shall keep such tag furnished secureþ fixed on the dog at all times during the year and
until the owner procwes a tag for the following year. A tag may be removed while the dog is
being lawûrlly used for hunting in the bush.
3.6 All dogs shall be regisered and licence fees paid for on or before March 31r in each year; or
within-feuteet (1a) days from the date of which such dog is acquired. All licence fees paid for
after these dates shall be subject to a licence fee increase often ($10.00) dollars.
3.7 Every licencæ and dog tag shall expire on December 31" of the year for which same is issued and
every dog owner shall renew the dog tag yearly.
3.8 Where the owners of any dog have moved into the limits of the Municipality, the.y thall be
required to register and pãy thé annual licence fee, as set out in Appendix "4", within fourteen
(f4) days from the date-of the move. All licence fees paid after this date shall be subject to a
licence fee increase often ($10.00) dollars.
3.9 No person shall transfer a licence or tag issued by the Corporation ftom orrc owner to another, or
from one dog to another.
3.10 the Corporation, or description of each dog,
such dog; and a reco the dog and showing the
telephoné number of number of the dog tag
furnishd.
3.11 The annual licence fees payable by the owner of every dog under this ByJaw, as set out in
Appendix rA', shall be ihe rates ai approved by Council, from time to time.
3.L2 Service or companion animals are exempt from the payment of all licence fees applicable
pursuant to this ByJaw.
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Dog Conhol ByJaw Municipality of Bayham
3.L3 Where a dog tag has been lost, a replacement tag shall be issued at no cost upon receþ of proof
that the crurent year's licence fec has been paid. Where second or subsequent tags have been
lost, an application shall be made to the Corporation for a replacement tag and the replacement
tag fee shall be paid.
3.14 In accordance with Section ll of the Municipal Act, S.O. 1990, Chapter M.45, the Clerk or other
officer as designated shall keep a book, record or file in which shall be recorded:
o the name of the owner of every dog registered under the provisions of this By-
law;
¡ the address and telephone number of the owner of every dog registered under the
provisions of this ByJaw;
¡ the licence and dog tag number;
¡ the year and expiration date ofthe licence and tag;
o the date ofsuch registration;o the description of the dog;
o amount of fee paid.
4. KENNELS AND A¡IIMÁ.L RJSCUE F'ACILITY:
4.1 All persons shall obtain a kennel licence from the Corporation before operating a kennel ofdogs.
4.2 All applications for kennel licences shall be accompanied by the following information:
(a) Name and address ofkennel owner;
(b) Type ofbreed or purebred dogs housed, boarded, bred or raised;
(c) Location ofkennel;
(d) Proofofapproved site specific zoning to provide for kennel use for said location.
(e) Applicable fee.
4.3 (a) Notwithstanding the provisions of Section 3.11 of this ByJaw, prior to March 3l$ in each
year, the owner of a ke,nnel of dogs that a¡e registered or eligible for registration with an
association incorporated under the Anímal Pedigree Act (Canada) shall pay an annual kennel
licence fee, as set out in Appendh tA', instead ofa licence fee for each dog.
(b) Notwithstanding the provisions of Section 3.11 of this By-law, prior to March 3lr in each
year, the owner of a kennel of dogs that a¡e not eligible for registation with an association
incorporated under the Animal Pedigree Act (Canada) shall pay a licence fee for each dog
residing at the kennel, as set out in Appendix 3'A'.
4.4 Every kennel owner shall submit on a monthly basis, to the Corporation, the names and
addresses of Municipal residents who have purchased dogs from the said kennel.
4.5 The owner of every kennel of dogs shall remove all excrement and soiled bedding from which
odour may arise not less than weekly during the period of Nove¡nber l$ to Ma¡ch 3lr inclusive,
and daily during the other months.
4.6 ANIMAL RESCUE FACILITY
4.6.1 In this section "Animal Rescue Facility''means an person approved to operate a dog rescue and
adoption program at a specific property within the Municipality.
4.6.2 In this section *Approved" means annual written approval from the Council of the Municipality
of Bayham.
4.6.3 The Municipality shall authorize a person to operate an approved Animal Rescue Facility where
such person has dernonstrated he/she is operating a dog rescue and adoption program in good
faith, a rescue program for a specific dog breed recogrized by the Animal Pedígree Act
(Canada), or a dog rescue and adoption program as a not for profit corporation, and is reei-stered
with a recognized animal welfa¡e organization and provides the Municþality a letter of reference
signed by their primary veterinarian confirming that he/she provides medical care for the pets in
his/her rescue and adoption program.
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5.1
5.2
5.3
Dog Control ByJaw Municþality of Bayham
4.6.4 The Municþality's authorization under Section 4.6.3 to operate an approved Animal Rescue
Facility shall expire on Decernber 3ls of the year for which the authority was issued.
4.6.5 The Municipality may renew the authority issued under Section 4.6.3 for a person to continue to
operate an approved Animal Rescue Facility where the person has provided an annual report to
the Municipality with information regarding the adoption of dogs, including the number of dogs
adopted, who adopted the dog address ofthe new owner and date the dog was adopted, and
dernonshated he/she continues to meet the requirements under Section 4.6.3.
4.6.6 The person approved to operate an Animal Rescue Facility shall not be required to pay a licence
fee pursuant to this By-law for the first year, from the date ofregistration, a dog is harboured by
or in the possession of the approved Animal Rescue Facility and where the dog is harboured by
or in the possession of the approved Animal Rescue Facility for the purpose of rescue and
adoption.
4.6.7 Despite Section 4.6.6 where a person approved to operate an Animal Rescue Facility harbours or
possess a dog for the purpose ofrescue and adoption for more than one year, from the date of
regishation, the person shall pay a licence fee for such dog in accordance with Appendix A
Section l(a) ofthis ByJaw.
4.6.8 Despite Section 4.6.1 to Section 4.6.7 a person operating an approved Animal Rescue Facility
shall at all times comply with all other requirements of this ByJaw'
OtrTENCES:
No person shall suffer, allow or pennit a dog, of which that person is the owner to run at large,
(a) on any private property without the consent of the person appare.ntly in possession or
having ownership ofthe property, or
(b) in apublicplace.
No owner ofa dog shall perrnit the dog to trespass on any private proPerty.
Every owner ofa dog and every person who has a dog under his or her care, custody or conüol
shall resnain or cause the dog to be restrained on a leash where the dog is at any place other than
on the property of the owner, or on the property of any person with the consent of that person.
No person shall use a leash forrestraining any dog unless it is zubstantially constnrcted or
composed of strong material and shall be capable, at all times, of securely restraining zuch dog.
No person shall use a leash for reshaining a dog that exceeds 6 feet (1.8 mehes) in length.
No owner of a dog shall suffer orperrrit any such dog to attack or fight with another dog or any
other animal; or to do any damage whatsoever in any place, building or convenience to which the
public has or is permitted to have acc€ss, including any highway, street, lane, park or public
place or resort or of amusement,
Every owner or person having the care and custody of a dog three (3) months of age or over shall
ensure that the dog is immunized against rabies, and shall ensure that the dog is reimmunized
against rabies by the date specified in the certificate of immunization issued.
At the reçest of the By-law Enforcement Officer, the owner or person hav4g tle ca¡e and-
custody oi a dog shall irovide a valid certificate verifring that such dog has been vaccinated
against rabies.
Removal of Canine Vy'aste:
(a) Any person who owns, harbours or possqsses any dog shall forthwith remove and
sanitarily dispose of any excÌrement of the said dog;
ft) Every person having control of a dog shall forthwith remove any excrement or feces left
by such dog on any highway or public park or public area within the boundaries of the
Municipalit¡4
(c) Any yartl oipen where a dog or dogs are allowed to run, shall be kept in a clean and
sanitary "o.tãitioo and all excrement, feces, Ûlanure, refirse or-dropped or scattered feed
sha[ bé removed by the owner or keeper at least every three (3) days; and such refuse
5.4
5.5
5.6
5.7
5.8
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resulting from the keeping of such dog or dogs shall be removed from the premises as to
prevent odour arising there from.
5.9 Number of Dogs per Premises:
(a) No person shall keep more than two (2) dogs on any premises within a hamlet or village
area as designated on the Official Plan of the Corporation of the Municipality of Bayham,
passed on July 5,2æ1, as amended from time to time, unless otherwise designated as a
kennel.
(b) No person shall keep more than th¡ee (3) dogs on any premises in all other areas of the
Municipality, unless otherwise designated as a kennel.
(c) Notwithstanding Subsection.5..9 (Ð, any person keeping thrry (3) liceuc{ dggs 91^a_
prerruses wrthin-a designated hamlet or village area on or before November 15, 2001, shall
be perrritted to continue keeping such licenced dogs, but shall not be pemitted-to keep 1ny
addlitional or newly licenced dogs on th premises. At such time as a licence for any of
the subject dogs is not continued, such person shall be subject to Section 5.9 (a)."
5.10 Any person who owns, harbours or possesses any dog shall not allow said animal to make any
noise, which unduly disturbs the peace, quiet, comfort and repose ofany individual.
5.11 Any person who owns, harbours, possesses or is in the care and,/or control ofany dog shall not
allow said dog to enter upon the Municipal East Beach in Port Burwell.
5 .12 Despite Section 5. 1 I a disabled person having care and control of a se¡¿ice or companion animal
may enter upon the Municipal East Be¿ch in Port Burwell providing the service or companion
animat is leåshd and the disabled person is in control a¡d care of the service or companion
animal at all times.
5.13 Any person who owns, possesses or harbours any dog shall provide suiøble and adequate shelter,
a) "adequate shelter" means a stn¡cture capable of shedding rain water, protecting the dog from
wind, which is to be situated in a well draind area and be of a sizp suitable to the size of the
dog which the said shelter is intended to house,
b) ttre size ofthe said shelter stated in Section 5.10, paragraph (a), shall be large enough to allow
the dog to siand, lay down and turn around in a 360degree circle.
Dog Conrol By-law Municipality of Bayham
DANGEROUS DOG/POTENTIALLY DA¡IGEROUS DOG:
An owner who has acknowledged that they are the owner of a potentially dangerous dog or a
dangerous dog, shall keep the dog from leaving the premises on its own by means of:
(a) An enclosure;
O) Containment within a fenced a¡ea; or
(c) Physic¿l restraint of the dog by chain, or other simila¡ means.
fa potentially dangerous dog or a
boundaries ofthe owner's lands,
owner of the dog, on a leash not
longer than 2 feet (0.6 metres) in length.
the
w.
upon
(a) keep such dog confined,
o within the owner's dwelling, or
6.
6.1
6.2
6.3
(b)
(c)
o in an enclosed pen
shelter for the ðog the
when it is not confined in accordance with
such dange
policy arú licy sh4l-conøin a prolision requiring
the irisorer ement Ofñcer should tlre policy
expire, be cancelled or be tenninated for any reason'
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6,5
Dog Control ByJaw Municipality of Bayham
(d) permit the By-law Enforcement Officer to insert a microchip implanøtion in such dog for
the purpose ofidentiffing such dog as a dangerous dog.
All owners of such dog shall comply with the requirements referenced above and as contained
within the Notice.
6.4 A direction in writing from the ByJaw Enforcement OfEcer shall be sufficient notice that the
owner is the owner of a pstentially_dangepgC_dqg and must comply with the provisions of this
By-law. Where the ByJaw Enforcement Offrcer designates a dog as a potentially dangerous dog,
the ByJaw Enforcement Officer shall serve rytlc.e-ugon^t!9 owner of such dog, requiring the
owner, upon receipt of such notice, to comply with the following requirements:
(a) keep such dog confined,
¡ within the owner's dwelling,
¡ in an enclosed pen or fenced area of sufEcient dimension and construction to
provide humane shelter for the dog while preventing it from escaping there from
and preventing the entry therein ofunsupervised children, or
(b) securely
o by physical restraint of the dog by chain or other similar means'
nelv attach amvzzle to such dog at all time when it is not confined:securely attach a mvzzle to such dog at all time when it is not confined in accordance with
Section 6.4 (a), and be under the care and control ofa person 16 years ofage or older.
(c)
be cancelled or be terminated for any reason.
(d) if requested, permit the ByJaw Enforcement Officer to insert a microchip implantation in
such dog for the purpose of identifying such dog as a potentially dangerous dog.
All ownen of such dog shall comply with the requirements referenced above and as containd
within the Notice.
The notice referred to in Section 6.3 and Section 6.4 shall include:
(a) A statement that the By-law Enforcement Officer has reason to believe that the dog is a
potentially dangerous or dangerous dog as the case may be;
(b) The requirernents that the owner must comply with in accordance with this By-law and when
such requirements take effect; and
(c) A statement that the owner may reques! within three (3) working days of receþt of the By-
law Enforcement Officer's notice, and is entitled to a hearing by a committee designated by
the Council of the Corporation of the Municipality of Bayham, which may affi¡m or rescind
the By-law Enforcement Officer's designation of the dog as potentially dangerous or
dangerous, as the case may be, and which committee may substitute it's own designation, or
it's own requironents ofthe owner ofa dangerous dog pursuant to Section 6.3 (a) to (d) and
ofapotentiallydangerous dogpursuantto Section 6.4 (a) to (d).
Officer designating
in writing to the Clerk
, a committee of
:"ffiTiï,ÌHfå5f åiiå.ffiäJ,
and such committee may:
(a) Affimr or rescind the ByJaw Enforcement Officer's designation of the dog as a potentially
dangerous dog or as a dangerous dog, as the case may be;
(b) Substitute its own desigration ofthe dog as potentially dangeror¡s dog or as a dangerous dog,
as the case may be; and/or
(c) Substitute it's own requirements of the owner of a dangerous dog pursuant to Section 6.3 (a)
to (d) and ofa potentially dangerous dog pursuant to Section 6.a (a) to (d).
sult of a complaintinçþ into
dog, as the case
may be.
The requirement of Section 6.3 (c) and (d) ,trd Section 6.4 (c) and-(d) which may be imposed on
"ãog o^*o by the By-law Enfùóement Ofñcer pursuant to such Sections shall not be required
""tif""itn"itt e'time fór appeal under Section 6.6 has elapsed without the dog owner requesting an
6.6
6.7
6.8
Staff Report P2009-017 regarding Dog Control By-Law 2001-094...
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Dog Control ByJaw Municipality of Bayham
appeal pursuant to that Section or the Dangerous Dog Appeal Committee has ordered such
requirement, whichever occurs ei[lier.
6.9 An owner of a dog which has been designated a potentially dangerous dog or a dangerous dog
pursuant to this By-law shall advise the By-law Enforcement Offrcer immediately if he/she
transfen ownership ofsuch dog to anotherperson, changes the address at which such dog is kept
or has the dog euthanized; and shall furnish the By-law Enforcement Officer with particulars of
same and other information which may be reasonably requested by the By-law Enforcement
Officer.
6.10 An owner ofa dog, which has been designated a potentially dangerous dog or a dangerous dog
pursuant to this ByJaw shall post and display a sign on the premises at the front entrance and in a
conspicuous place onhis/Ter property stating that there is a potentially dangerous dog or
dangerous dog, as the case may be, on the premises.
6.11 Any notices served by the By-law Enforcement Officer or requests for hearings made by an
owner pursuant to this ByJaw shall be provided by hand delivery or prepaid registered mdil and
in the évent of service by prepaid registered mail, shall be deemed received on the fifth (5')
working day after the date of mailing.
7.
7.t
7.2
7.3
7.4
7.5
7.6
7.9
7.t0
7.7
7.8
IMPOTINDING:
The By-law Enforcenent Ofñcer shall, and any Police Officer may, seize and impound any
dog found running at large confrary to this ByJaw.
Every dog seized by a Police Officer shall forthwith be delivered by the Police Officer to the
ByJaw Enforcement OfEcer or Pou¡d Keeper.
The Pound Keeper shall impound any dog seized by him or delivered ¡s him by the By-law
Enforcement Officer or a Police Officer.
The By-law Enforcement Offrcer may capture all dogs nrnning at large contrary to this ByJaw
and may take them to the animal's o\ryner, if known; or at the ByJaw Enforcement Officer's
discretion, to the pound for impounding by the Pound Keeper.
For the purpose of Section 7 of this By-law, the By-law Enforcement Offtcer and the Pound
Keeper may enter onto any public property or may enter onto any private property and into the
structures thereon with the consent of the owner or occupant.
expenses according to law.
The owner of a dog that has been impounded shall upon, application to the Corporation, claim
the dog before the Þormd Keeper is entitled to dispose of the impounded dog according to the
provisions of Section 7.10 of this ByJaw.
I provide proof
e, and
provide proof of ownership
, and compensate the
Where a dog that is impounded is not claimed by the owner thereof within the redemption .
period specfied under ihis ByJaw, the Pound K9ep9r may_retain the dog for such further time
as he mãy consider proper and during that time the Pound Keeper may:
(a) sell the dog for such price as he may consider proper;
(b) euthanize the dog;(ci ¿ispose of the dıg in accordance withthe Animals for Research Act, R.S.O. ßm aú
refrlations appenaø to the said Act, as amended from time to time.'
7.IL
og
Staff Report P2009-017 regarding Dog Control By-Law 2001-094...
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Dog Control By-law Municipality of Bayham
7.t2
or without offering it for sale, and no compensation shall be recovered by the owner of the dog
for said destruction.
(a) Where a dog is captured or taken into custody and the services of a veterinarian are securd
by the Pound Keeper or Corporation, the o\ryner shall pay to the Corporation all fees and
charges ofthe veterinarian in addition to all othe¡ fees and per diem charges payable under this
By-law, whether the dog is alive, dies or is euthanized.
(b) Where a dog is captured or taken into custody and the owner is not identified, the Pound
Keeper shall confirm the services of a veterinarian with the Corporation, and the Corporation
shall pay to the Pound Keeper all fees and charges for authorized veterinarian services
rendered.
No compensation, damages, fees or any other sum of money on account of or by reason of the
impounding, euthanizing or other disposal of the impounded dog in the cou¡se of the
administration and enforcement of this By-law shall be:
(a) recovered by any owner or other person; or
(b) paid by the ByJaw Enforcement Of8cer, the Corporation, or the Pound Keeper.
Every pound o¡ other maintenance fee and licence fee that is urpaid in whole or in part is a
debt due the Pou¡rd Keeper and the Corporation a¡rd is recoverable in any court of competent
jurisdiction in which a debt or money demand may be recovered.
Every pound fee expended by or on behalfofthe Corporation under the authority ofthis By-
law that is unpaid in whole or in part is a debt due to the Corporation and shall be collected in
like manner as municipal taxes.
No person shall forcibly retrieve a dog from the ByJaw Enforcement Offrcer or the Pound
Keeper, or break and enter into a patrol vehicle or a live trap, or retrieve a dog, without
payment in firll of all fees and charges required to be paid under this ByJaw.
ADMIIIISTRATION AND ENF'ORCIEMENT:
Every person who contravenes any provision ofthis By-law is guilry ofan offence and on
conviction is liable to a fine as provided for in the Proincinl Affences AaR.S.O. 1990, c. P. 33
as amended.
Each day during which there is a breach ofthis ByJaw shall be regarded as a separate and
distinct offence and any person, who continues in breach of this ByJaw, may be charged for each
separate day during the continuation ofthe offence.
The ByJaw Enforcement Officer rnay cornmence a proceeding in Provincial Offences Court by
filing a Certificate of Offence or Information in the manner prescribed under the Provincial
Afences AaR' S.O. 1990, as amended.
The Court in which the conviction has been entered, and any court of com¡rtent jurisdiction
thereafter, may make an order prohibiting the continuation or repetition of the offence by the
person convicted, and such an order shall be in addition to any other penalty imposed on the
person convicted.
It is declared mtwithstanding that any section of this ByJaw or part thereof may be found by a
court ofcornpetentjurisdiction to be invalid, nforce¿ble or ultra vires than such section shall
conclusiveþ be deemed to be servable and all other sections or parts ofthis ByJaw are separate
and independent there from and enacted æ such.
In this By-law, unless the contrary intention appeårs, words importing only singular number or
masculine gender shall include more peËons, parties or things of the same kind than one and the
feminine or neuter gender.
Licences issued under the provisions of ByJaw {2æl-94, as amended shall be deemed to have
been issued under this By-law and will be valid until the licence is replaced or expires'
This By-law shall come into full force and effect upon final passing.
Uponpassing of this ByJaw, By-laws 2001-94,2001-110, 2ú3'093,.2ffi74/;9,2007ß9 ^fÅZClJ.l-ÎtS arã repealed. All or any other By-laws regulating the licensing, care and control of
dogs are also repealed.
7.13
7.14
7.15
7.16
8.
8.1
8.8
8.9
8.2
8.3
8.4
8.6
8.7
8.5
Staff Report P2009-017 regarding Dog Control By-Law 2001-094...
Page 142 of 309
Dog Control ByJaw
READ A FIRST AND SECOND TIME fhis day of
Mayor Clerk
READ ATHIRD TIME AND PASSED rhis day of ,2009.
Mayor Clerk
Municipality of Bayham
,2009.
l0
Staff Report P2009-017 regarding Dog Control By-Law 2001-094...
Page 143 of 309
Dog Control By-law
l.Licence Fees:
For first dog
For second dog
For third dog
Service or companion animal
A Kennel for Purebred Dogs
A Kennel for non-Purebred Dogs
First Replacement Tag
Additional Replacement Tag
A dog harbored by an Approved
Animal Rescue Facility for the first
year, from the date ofregishation.
Where the dog is released directly to the owner
By the By-I-aw Enforcement Of,ficer,
Fees paid to the Corporation
Pound Fees:
Where the dog is transported to the Pound,
Fees paid to Corporation:
First full day or part day inthe poud
Additional day orpart day inpourd
Euthanasia & Incineration:
Per Dog
Municipality of Bayham
TIIE CORFORATION OF
TTIE MT'MCIPALITY OF BAYIIAM
By-law 20t9-59
Being a ByJaw to Regulate and Control Dogs
APPEI\DIX "A''
FEE SCHEDI.JLE
(a)
(b)
(c)
(d)
(e)
(f)
(e)
(h)
(Ð
On or Before
March 31:
$22.00
$ 25.00
$ 30.00
$ 0.00
$100.00$ 15.00/dog$ 0.00
$ 10.00
$ 0.00
After
March 31
$ 32.00
$ 35.00
$ 35.00
$ 0.00
$135.00
$ 25.00/dog$ 0.00
$ 10.00
$ 0.00
Licence Fee Reductions:
(a) The owner of a spayed or neutered dog shall receive a Five ($5.00) Dollar reduction per
Dog Tag/Licence Fee, provided that at the time of the registration a Veterinary Celificate
identifing the dog and conñrming the operation is received.
(b) A Five ($5.00¡ Dollar ¡eduction per Dog Tagllicence Fee will be granted to residents
who purchase the Dog Tagllicence directly from the Municipal Office on or before
January 3ls.
(c) A Five ($5.00¡ Dollar reduction per tag to new residents or new dog owners registering
their dogs between October 1r and December 31r.
2. X'ees:
3.
4.
$100.00
$100.00
$15.00/day
$75.00
ll
Staff Report P2009-017 regarding Dog Control By-Law 2001-094...
Page 144 of 309
Dog Control Bylaw Municipality of Bayham
THE CORPORATION OF THE MUNICIPALITY OF BAYIIAM
SETFINE SCHEDULE
PART I Provincial O/fences Act
For By-Law #2009- 059
Being a ByJaw to Regulate and Control Dogs
ITEM COLUMN 1:
Short Forr¡ Wording
COLIJMN2:
Provision Creating
rr ñ-fr-in¡ ôtr--¡¡
COLIJMN3; Set
Fine
I Failure to resist€r dos for licence.Section 3.1 $ 10s.00
2 Failure to fix tag securely on dos,Section 3.5 $ 5s.00
J Failure to renew dos tae for current vear.Section 3.7 $105.00
4 Unlawfullv hansferred dos tas.Section 3.9 $105.00
5 Failwe to obtain kennel licence.Section 4.1 s155.00
6 Failure to submit list of doe ourchasers.Section 4.4 $ 55.00
7 Failure to removddispose of dog excrement
and soiled beddins from kennel.
Section 4.5 s105.00
8 Permit dos to run at larse.Section 5.1 s105.00
9 Permit doe to hesDass on Drivate DroDertv.Section 5.2 $105.00
10 Failure to restrain doe on leash.Section 5.3 $r05.00
ll Restaining dog on leash exceeding 6 feet
(1.8 metres) in lensth.
Section 5.4 $ s5.00
l2 Permit dog to attack/fight another dog or
animal.
Section 5.5 $155.00
l3 Failure to immunize dos asainst rabies.Section 5.6 $105.00
l4 Failure to provide certificate of
immunization asainst rabies.
Section 5.7 $105.00
15 Failure to forthwith rernove/dispose of dog
excrernent.
Section 5.8 $105.00
l6 Keeping ofmore than two (2) dogs.Section 5.9(a)$105.00
l7 Keeping of more than three (3) dogs.Section 5.9(b)$105.00
t8 Allow dog to unduly disturb peace ofother
individuals.
Section 5.10 $105.00
l9 Allow dos onto beach-Section 5 I s105.00
20 Failure to provide sufficient shelter.Section 5 J $105.00
21 Failure to restrain dangerous dos.Section 6.$305.00
22 Failure to restrain potentially dangerous
dos-
Section 6.1 s305.00
23 Failure to muzzle daneerous dos.Section ó.2 $305.00
24 Failure to muzzle potentially dangerous
dos-
Section 6.2 $305.00
25 Failure to reshain daneerous doe on leash.Section 6.2 $30s.00
26 Restraining dangerous dog on leash
exceedins 2 feet (0.6 metres) in lensth.
Section 6.2 $305.00
27 Failure to reshain potentially dangerous dog
on leash.
Section 6.2 $305.00
28
Reshaining potentially dangerous dog on
leash exceeding2 feet (0.6 metras) in
lensth.
Section 6.2 $30s.00
29 Failure to comply with conditions of
Danserous Dos Notice.
Section ó.3 $305.00
30 Failure to complywith conditions of
Potentiallv Dans€rous Dos Notice.
Section 6.4 $305.00
31 Failure to notiff of change of ownership of
danserous dos-
Section 6.9 $105.00
32 Failure to notifi of change of ownership of
ootentiallv dan gerous do g.
Section 6.9 $105.00
33 Failure to Post Sisn Section 6.10 $105.00
34 Forciblv retrieved captured dog.Section 7.16 s155.00
NOTE: ThepeoaltyprovisionfortheofrencesindicatedaboveisSection8.lofByJaw#2009-059,a
certified copy ofwhich ByJaw has beetr fìled.
t2
Staff Report P2009-017 regarding Dog Control By-Law 2001-094...
Page 145 of 309
Page 146 of 309
CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO:Mayor & Members of Council DATE: Ìv4ay 7,2009
FILE: P. 14
NUMBER: P2009-018
FROM: Paul Groeneveld
By-law Enforcement Offrcer
SUBJECTz 2009 Canine Control Services/Contract
Purpose:
Obtain Council approval for the Mayor and Clerk to execute an amendment to the agreement for
Canine Control/Pound Keeper Services for 2009.
Background:
Dog Control By-law #2001-94 provides for the prohibiting and regulating of dogs running at
large within the Municipality and authorizes the seizing and impounding of any dogs found to be
running at large.
The By-law provides the owner shall pay the Pound Keeper a fee of $50.00 plus boarding fees of
$15.00 per day before retrieving or claiming the dog. In addition, the Pound Keeper receives
$50.00 for picking up a dog. Therefore the Agent receives 100.00 dollars for impoundment of a
dog claimed by an owner.
Staff Comments:
The Municipality's recent initiative to recover all costs for impoundment of dogs from dog
owners required internal procedures for the payment of fees to the Corporation and Agent.
Staff proposes the Municipality collect all fees related to impoundment of dogs from the dog
owner and then reimburse the Agent in accordance with the Agreement and current invoicing
practices.
Staff plans to introduce administrative procedures for the payment of fees for dogs impounded by
the municipality for running at large.
Since all fees will be paid to the Corporation the legal provision for the owner to pay a fee
directly to the Pound Keeper has been removed from the Dog Control By-law (2009-059).
Staff proposes the Canine Control/Pound Keeper Services Agreement Schedule A outlining the
fees to be paid to the Agent be amended to incorporate the additional payment of $50.00 to the
Agent for dogs claimed by the owner.
Staff Report P2009-018 regarding 2009 Canine Control Service...
Page 147 of 309
Enact By-law 2009-060 to authorizing the Mayor and Clerk to execute an
amendment to the agreement between the Municipality and Roger Martin for
CanÍne ControllPound Keeper Services by amending Schedule A as per the
attached By-law.
Take no action at this time.
Strateeic Goals
Goal #I - Practice responsiblefinancial management
Goal #4 - Be dedicated to service excellence
Recommendation:
íTHAT staff report #P2009-018 regarding2Û09 Canine Control Services/Contract be
received;
AND TIIAT By-law #2009-060 being a by-law to authorize the Mayor and Clerk to execute
an amendment to the Agreernent between the Municipality and Rodger Martin for Canine
ControUPound Keeper Services be presented to Council for enactment. "
By-Law Enforcement Officer
2.
Staff Report P2009-018 regarding 2009 Canine Control Service...
Page 148 of 309
THE CORPORATION OF'THE
MUNICIPALITY OF BAYHAM
BY-LAIV NO. 2009-060
A BY-LAW TO AMEND BY.LAW #2008-095 AUTHORIZING A¡[ AGREEMENT
BET\ryEEN THE MUNICIPALITY OF BAYHAM
& RODGER MARTIN
FOR THE PROVISION OF CANINE CONTROLÆOUND KEEPER SERVICES
WHEREAS the Municipalþ of Bayham did enter into a contract agreement with Rodger Martin for the provision
of canine control offrcer and pound keeper services for the Municipality of Bayham.
A¡fD WHEREAS the Municipality of Bayham and Roger Mafin have agreed and are desirous of amending the
Agreement for the provision of canine control offrcer and pound keeper services.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
ENACTS AS FOLLOWS:
1. THAT Schedule "4" attached to By-law #2008-095 be rescinded and replaced with the Schedule "4"
attached hereto;
2. A¡tD THAT all other terms and conditions of the agreement be and are hereby confirmed;
3. Al{D THAT this By-law shall come into full force and effect upon final reading.
READ A FIRST, SECOND AIID THIRD TIME, AND FINALLY PASSED THIS Tthday of May 2009.
MAYOR CLERK
Staff Report P2009-018 regarding 2009 Canine Control Service...
Page 149 of 309
Service:
Schedule'A" to By-law #2009-060
CANINE CONTROL SERVICES AGREEMENT
BETWEEN
THE CORPORATION OF THE MT]NICIPALITY OF BAYHAM
ANI)
RODGER MARTIN
Owner & operator of
LOBO PINES KENNEL
SCHEDULE T6A''
Fee:
l. Monthly Retainer Fee
2. Fee Per Dispatch
as authorized by Municipal Staff
3. Containment Fee per animal per day
to a maximum of three days
4. Rate to Provide Patrol (if requested)
5. Quarantine (ifrequested)
6. CourtAppearance Fee
7. Reimbursement of authorized Veterinary Costs
associated with unidentifred injured/ill Dogs (if requested).
8. Fee for Dog claimed by the registered owner S50,00
$1,000.00
$50.00
$15.00
$25.00 per hour, plus
municipal rate allowed per kilometer
$ 50.00 for pick up of animal
plus $10/day for the duration
ofthe quarantine (10 days
from the date of the incident)
plus veterinary service costs,
if any.
$25.00 per hour, plus
mruricipal rate allowed per kilometer
Staff Report P2009-018 regarding 2009 Canine Control Service...
Page 150 of 309
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: i|lfay 7,2009
FROM: Fire Chief/CEMC/ By-law Enforcement Offrcer FILE: P16
SUBJECT: Fire Prevention and Education Simplihed Risk NUMBER: P2009-016
Assessment
Purpose
Provide Council an update on the Municipal Fire Department Fire Prevention and Public Fire Safety
Education Simplified Risk Assessment.
Background
Fire Prevention is an integral part of overall fire protection. As part of the need for a positive change
in attitude of the public towards fire safety, the fire service must actively pursue activities to decrease
the occurrences of uncontrolled and accidental fires. Fire prevention methods utilized by the fire
service must focus on public fire safety education, fire inspections, code enforcement and fire
investigations.
The Municipality of Bayham originally conducted a Simplified Risk Assessment in July 2002.
The Office of the Fire Marshal of Ontario has suggested municipalities review and updates their risk
assessment every 3 - 5 years.
Municipalities have a legislated responsibility under the Fire Protection and Prevention Act (FPPA)
to provide public education with respect to fire safety and certain components of fire prevention.
Conducting a simplihed risk assessment is the first step towards compliance with these requirements
and is intended to identifr information required by a municipality to make informed decisions about
the programs and activities necessary to effectively manage the community frre risk based upon local
needs and circumstances.
In general terms, needs and circumstances relate to a municipality's economic situation, geography,
population, building profiles and service delivery system, e.g. volunteer fire department.
Staff Report P2009-016 regarding Fire Prevention and Educati...
Page 151 of 309
Simplified Risk Assessment
Conducting a Simplified Risk Assessment (SRA) is a practical information gathering and analyzing
exercise intended to create a community fire profile to aid in identifring appropriate programs or
activities a municipality may implement to effectively address the community's fire safety needs.
The SRA is designed to serve the needs of smaller municipalities and should also be used as a first
step (basic foundation) for larger municipalities facing more complex fire safety challenges within
their communities.
A municipality's fire safety program shall include the following:
. Simplified Risk Assessment
. Smoke Alarm Program with home escape planning
. Distribution of fire safety education materials and delivery of public education programs, and
. Participating in inspections upon complaint or when requested to assist with Fire Code
compliance.
. Refer to PFSG 04-40-12 in respect of public education and fire prevention services.
As each community is different, the SRA and ensuing fire concern profile will assist in identiffing the
degree to which these activities are required in accordance with local needs and circumstances. The
SRA is made up of the following components:
. Demographic profile
. Building stock profile
. Local and provincial fire loss profiles
. Information analysis and evaluation
. Priority setting for compliance
. Implementingsolutions
Staff Comments
In consultation with the Offrce or the Fire Marshal staff has updated the Municipality's Fire
Prevention and Public Fire Safety Education Simplified Risk Assessment (attached).
Staff s goal is to undertake activities to assure the municipality continues to meet its obligations for
Fire Prevention and Public Fire Safety Education under the Fire Protection and Prevention Act and
where possible enhance fire prevention and public education programs (see SRA Priority Setting
Worksheet).
Strategic Goals
Goal #4 - Be dedicated to service excellence
Staff Report P2009-016 regarding Fire Prevention and Educati...
Page 152 of 309
Recommendation
ff1¡flf staff report #P2009-016 regarding the Municipality's Fire Prevention and Public Fire
Safety Education Simplified Risk Assessment be received"
Respectfu lly submitted,
Paul Groeneveld
Fire Chief
Reviewed By,
Staff Report P2009-016 regarding Fire Prevention and Educati...
Page 153 of 309
MUNIGIPALITY OF BAYHAM
FIRE PREVENTION and PUBLIC FIRE SAFETY EDUCATION
SIMPLIFIED RISK ASSESSMENT
March 2009
Prepared by:
Paul Groeneveld, Fire Chief/CEMC
Staff Report P2009-016 regarding Fire Prevention and Educati...
Page 154 of 309
MUNICIPALITY OF BAYHAM FIRE DEPARTMENT
FIRE PREVENTION AND PUBLIC EDUCATION
SIMPLIFIED RISK ASSESSMENT
INDEX
Introduction
Purpose
Simp I ifi e d Ris k As s es s ment
Data Collection Component
Demographic Profile
Building Stock Profile
Municipal Fire Loss Profile
Provincial Fire Loss Profile
Municipal By-laws
Fire Inspections
Fire Safety Plans
Building Plan Examination and Approval
Public Education
Smoke Alarm Program
Enforcement
Emergency Management Program
Pre-incident Planning
Fire Protection Water Resources
Propose Program Enhancements
Page
J
aJ
3
5
5
7
8
9
t3
13
13
t4
I4
t4
15
15
15
15
I6
Staff Report P2009-016 regarding Fire Prevention and Educati...
Page 155 of 309
INTRODUCTION
Fire Prevention is an integral part of overall fire protection. As part of the need for a positive change
in attitude of the public towards fire safety, the fire service must actively pursue activities to decrease
the occurrences of uncontrolled and accidental hres. Fire prevention methods utilized by the fire
service must focus on public fire safety education, fire inspections, code enforcement and fire
investigations.
The Municipality of Bayham conducted a Simplihed Risk Assessment in July 2002.
The Office of the Fire Marshal of Ontario has suggested municipalities review and update their risk
assessments every 3 - 5 years.
PURPOSE
Municipalities have a legislated responsibility under the Fire Protection qnd Prevention Act (FPPA)
to provide public education with respect to fire safety and certain components of fire prevention.
Conducting a simplified risk assessment is the first step towards compliance with these requirements
and is intended to identiff information required by a municipality to make informed decisions about
the programs and activities necessary to effectively manage the community fire risk based upon local
needs and circumstances.
In general terms, needs and circumstances relate to a municipality's economic situation, geography,
population, building profiles and service delivery system, e.g. volunteer fire department.
SIMPLIFIED RISK ASSESSMENT
Conducting a Simplified Risk Assessment (SRA) is a practical information gathering and analyzing
exercise intended to create a community fire profile to aid in identi$ring appropriate programs or
activities a municipality may implement to effectively address the community's fire safety needs.
The SRA is designed to serve the needs of smaller municipalities and should also be used as a first
step (basic foundation) for larger municipalities facing more complex fire safety challenges within
their communities.
A municipality's f,rre safety program shall include the following:
. Simplified Risk Assessment
. Smoke Alarm Program with home escape planning
. Distribution of fire safety education materials and delivery of public education programs, and
. Participating in inspections upon complaint or when requested to assist with Fire Code
compliance.
. Refer to PFSG 04-40-12 in respect of public education and fire prevention services.
Staff Report P2009-016 regarding Fire Prevention and Educati...
Page 156 of 309
As each community is different, the SRA and ensuing fire concern profile will assist in identiffing the
degree to which these activities are required in accordance with local needs and circumstances. The
SRA is made up of the following components:
. DemoeÍaphic profile
. Building stock profile
. Local and provincial fire loss prof,rles
. Information analysis and evaluation
. Priority setting for compliance
. Implementingsolutions
DATA COLLECTION COMPONENT
The municipality examined local demographic data to determine the following:
attractions
Data examined was obtained from Statistics Canada and the municipal plaruring office.
DEMOGRAPHIC PROFILE
The municipality's population has increased by 5.5%ofrom2001 to 2006. The provincial population
has grown by 6.6% over the same period.
The Municipality's population demographics are consistent with the provinces. Approximately 35%o
of the municipality's population is either youth (Age 0 - 14 :24%) or seniors (Age 65+ : Ilo/o).
Seniors make up approximately 13.6% of the provinces population. The municipality's senior
population is expected to increase by 53% (340 people) within the next five years.
Aees of Pooulation # of Residents o/" of Total Population
0-14 1630 24
t5-64 4365 65
65 and Over 730 11
Total Population 6725 100
Staff Report P2009-016 regarding Fire Prevention and Educati...
Page 157 of 309
Age characteristics
I
iTotal population4
0 to 4 years
5 to 9 years
10 to 14 years
15 to 19 years
20 to 24 years
25 to 29 years
30 to 34 years
35 to 39 years
40 to 44 years
45 to 49 years
50 to 54 years
55 to 59 years
60 to 64 years
65 to 69 years
70 to 74 years
75 to 79 years
80 to 84 years
85 years and over
6,725
s05
540
585
610
450
310
385
425
505
490
465
385
340
260
185
160
70
55
3,450
275
265
310
330
235
170
190
215
255
265
235
200
165
135
90
80
30
20
5,930,700
343,475
369,670
42O,7O5
427,L85
4OO,445
360,525
382,030
43O,22O
507,130
486,390
423,345
378,530
283,545
222,640
187,510
149,585
97,240
60,555
275
280
280
220
140
195
2LO
255
230,
23ol
I
185
t75
t25
I
95,
I
75',
I
4ot
4ol
12,760,285
670,77O
721,59O
8t8,445
833,1 1 5
797,255
743,695
791,955
883,990
L,O32,4r5
991,97O
869,400
774,53O
581,985
466,24O
401,950
338,910
25O,27O
191,810
229,58O
327,290
351,920
397,740
405,925
396,815
383,170
409,925
453,770
525,280
505,585
446,060
395,995
298,44O
243,600
2t4,445
189,325
153,035
73L,260
D emo grap hic Profile Concerns
recreational vehicles and campers.
accommodation facilities.
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Vulnerable Groups / Indivìduals I Popaløtion Flucluation (Tourism)
6,700 - 11,000
I Influx of tourists from May - September
industry
Occupancy types:
Cottages
Campgrounds (6)
Local Attractions - Museums, Festivals
Agriculture housing accommodations
Bsrríers to Public EducatÍon
Language
a Low German language and is an audio learning group.
Low German language.
Demogrøp hic ProJile Commentary
The Municipality of Bayham population of 6,727 increases by approximately 39%o during the
suÍrmer months due to tourism, and accommodations provided by local campgrounds, bed and
breakfast facilities and day use facilities (beaches, museums, local attractions).
Our profile also indicates there is a large number of seniors (11%) and youth (24%) accounting for
approximately 35Yo of the population, before considering seasonal fluctuations.
Approximately 2000 people enter the community during the summer months and reside in
recreational vehicles/accommodations or cottages at local parks or campgrounds on a short-term
basis.
A large percentage of residents have knowledge of the English language. A low percentage of
residents solely use a non-official language for communication and are considered to be an audio
communicating community.
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BUILDING STOCK PROFILE
The Municipalþ utilized information from the properly tax assessment records to identifr property
classifications consistent with the Ontario Fire Code.
The Municipality has approximately 2,305 residential units or private dwellings with95o/o (2,194)
being occupied by permanent residents.
There are four (4) elementary schools located in the municipality. The Thames Valley District School
Board operates two of the schools, and the other two are owned and operated as private schools for a
Mennonite community within Bayham.
Assembly occupancies include churches, community centers, libraries and other public meeting
places.
The majority of residential, commercial and industrial buildings, specifically in the village cores,
were constructed prior to 1986.
The commercial group contains two large chemical warehouse facilities, and two large manufacturing
operations. These businesses account for the majority of employment opportunities within the
municipality. There is potential for a negative economical impact to the municipality should one or
more of these businesses close for a period of time
The two public schools provide education for approximately 800 students. Local private schools are
culture specific and have a low level of enrollment.
The majority of residential units are single detached buildings. Multi unit buildings are normally
single-family dwellings converted into multi family dwellings (retrofit) prior to the introduction of the
Building Code. Most properties with multi unit dwellings are classed as legal non-conforming
properties under the zoning by-law.
The municipality's fire prevention policy relies on the owners of multi-unit dwellings to ensure
compliance with the Fire Code. Provincial statistics indicate residential dwellings as being the leading
occupancies for fire deaths and injuries.
There are six (6) campgrounds and mobile home parks located in the municipality. Some
campgrounds have accommodations for both mobile homes and season campsites. In 2008 the
province recorded a number of deaths in seasonal campers and recreational vehicles. The
municipality responded to one recreational vehicle fire in 2008.
l0
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Occupancy Classification # Of Occupancies
Group A Assembly JJ
Group B Institutional 4
Group C Single Family 201 8
Duplex 13
Triplex 5
Multi-Unit - Other 7
Mobile Homes & Trailers 48
RV's / Trailers - Seasonal 465
Other 18
Group D/E Commercial 135
Group F Industrial 37
Totals 2,783
Building Stock Profile Concerns
under the Fire Code.
11
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MUNICIPAL FIRE LOSS PROFILE
The Municipality analyzed historical fire data to provide a municipal fire loss profile of the
municipality for 2006 - 2008.
Emergency Fire Responses
Year # Of Calls # Of Fires Loss Fires No-Loss Fires
2004 84 20 t2 r4%8 r0%
2005 108 I4 11 10%J 3%
2006 t33 15 ll 8%4 3%
2007 rt2 15 t2 lt%J 3%
2008 179 18 7 6%11 9%
Municipal Fire Deaths and Injuries
Occupancy
Classification
2006 2007 2008 Total
Deaths /
InjuriesDeathslnjuriesDeathslnjuriesDeathsInjuries
Group A Assembly 0 0 0 0 0 0 0
Group B Institution 0 0 0 0 0 0 0
Group C Residential 0 1 0 0 0 0 I
Group
DIE
Commercial 0 0 0 0 0 0 0
Group F Industrial 0 0 0 0 0 0 0
Mobile Homes and
Trailers
0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0
Total Deaths / Injuries 0 I 0 0 0 0 0
t2
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Municipal Property Dollar Loss
Occupancy
Classification
2006 2007 2008 Percent of
Total $ Loss
2006-2008
#of
Fires $
#of
Fires $
#of
Fires $
Group A Assembly 0 0 0 0 0 0 0
Group B Institution 0 0 0 0 0 0 0
Group C Residential 5 71,000 4 165,000 2 165,500 68.2
Group
DIE
Commercial 0 0 0 0 0 0 0
Group F Industrial I 2,000 1 100,000 0 0 17.3
Mobile Homes and
Trailers
I 500 1 5,000 0 0 .9
Other 8 0 9 0 t6 80,000 13.6
Total Dollar Loss 73,500 270,000 245,500 100
Municipal Fire Loss Profile Commentary
In 2008 one of the two residential fires was due to a flooding condition with $500 damage to
fumiture. The other structure was an unoccupied dwelling unit under renovation by the owner,
with a motor home parked adjacent to the building with electrical access to the dwelling unit.
In2007 one residential fire was a suspicious fire occurring post eviction of tenants.
Since 2005 the municipality has noticed an increase of hres related to the improper installation
and maintenance of solid fuel burning appliances in attached and detached garages, and other
type structures.
A large number of fire incidents resulting in no loss were the result of open air buming being
conducted without a permit or in violation of a permit. Appropriate enforcement action is taken
inst all violators.
Municipal Fire Loss Profile Concerns
installed improperly or poor maintenance practices.
13
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PROVINCIAL FIRE LOSS PROFILE
The following data was accessed from the Office of the Fire Marshal hre loss statistics.
Ontario Fire Incident Summary 2006-2007
2007: Fire lncidents in Ontario
rroperty Type Number
of loss*
fires
Fire
lnjuries
Fire
fatalities**
Estimated No loss
$ loss in fires**'
millions
Structure
rroperty/Outdoor Storage
/ehicle
9,1 06
2,107
3,806
775
34
31
85
2
6
485.8 3,80t
12.2 6,49:47.9 68r
Iotal 15.019 840 93 545.9 10,98i
'A loss fìre is a fire with an injury, fatality or estimated $ loss.
'" Does not include 8 fatalities on Federal or First Nations properties
'** Does not include 791 no loss fires reported with no propertv tvpe
2006: Fire lncidents ¡n Ontario
Property Type Number
of loss*
fires
Fire
lnjuries
Fire
fatalities**
Estimated No loss
$ loss in fires**'
millions
3tructure
rroperty/Outdoor Storage
/ehicle
8,732
2,397
3,850
698
19
29
75
4
3
389.5 3,69i
9.2 5,78t
47.5 69(
Iotal 14,979 746 82 446.2 10,171
ncludes 1 firefighter line of duty fatality
'A loss flre is a fire with an injury, fatality or estimated $ loss.
'* Does not include 5 fatalities on Federal or First Nations orooerties
Overview of fires
(with loss repoded')
Fre l-m in ùizio 2003 -2007
Cæ¡.Tand¡mdlw
ffir
ro,fæ D.chê
- 14,ô23 15J89 't4,979 ts,ots oc
-.._---j- --+---l tlt
¡-
6,289 6,0i1 6,¿82 F'6
o l__
'firrrrcollingin m io¡ry. fatali¡ or I lør
I Fæ Læ i¡ o¡trio 2ooíl - 2007
Loss fites by Pfopefty class lc*-,r.,¡'-¡t'*
Buiiæ's ¡nd
Pñond SaÍicis
Sûuchresl
Properfles nol ¡'
Ræidential
\. 44Io
classifed by
o.B.c
l3%
Number offrês: 75 6,19
l4
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Fn Lm h O¡trio ã)03 - ãXl7
Loss Fires Property class: lcs.,rmd"dl*¡
Structures only
Assembly
Number ol lrucluro nros: 15,162
Smoke alarm operat¡on
'Smoks ôlam presênce undelemlned nol lncluded
Alarm present,
operatim _
mdeÞnnhed \
lnt:ln*ffi; ÜL.- r¡r. Éi dii-' la=-r
Smoke alarm
present
i operated
4gh
n0
34l( romotêls€oùded
ftom llro
l4%undleÍrinod
5%Pos¡lble unËfdlüo
2% lmprop.r lnst¡lldhn
2%T¡merod *fttr
lvand¿¡¡¡m)
l0% oths
Smoke Alarms that did not
d,rlo gnd<c /!mI sldrÁ ilìRGi.¡d¡JI rirs !| ')1:ttJto'iút
I ontrlogilokeAlm
9¡lnl hRddedlJ
Smoke Alarm Status *!ü-,
No¡lamr
^{larm present, did
operate
r\larm presenl,
opcrnlion u¡knon'n
Alarm present,
l5
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FahlFires Smoke Alarm Operation: ijiffl$ffÎli ,:'
lIPrevenhble Residential fires t¡ÉI ?ßtom/
Afim Fesglt
opèrdlon -
unfr(eßiFd I Smoke dam
l4't"pnsenl,
operaled
399|
No smoke
alarn
zffi
Smoke darm
pnsÊnt, d¡d
not opüate
21Í
Number 0f ¡ewnl¿Uê rGsiderlid ldai Rres:229
(73Í 0ll¡l¡l prÉvêfllable ßsidenlhl flres)
1998.2007; Fire fatalities Orfú ReËdefltiC FdC Fres
Ct{ôil, Aûi[, Sedff3
t5 to 64
58% p15l
Tohl ktalifes: 883
0to 14
65+
2901,
The OFM undertook al}-year review of fire losses in Ontario, spanning the years 1985 to 1994.
The aim of the review was to define the fire problem in Ontario, thereby assisting the fire service to
focus its efforts in areas that should have the greatest impact on fire losses.
The review analyzed over 150,000 structure fires and 1,400 fire deaths and indicated that over 92yo
of all f,rre deaths occuffed in residential occupancies. Further analysis created the following four
profiles as the most likely fire fatality scenarios.
Scenario I
Results in the greatest number of deaths, lProperty Type:
involves the ignition of upholstered
i
furniture by smoking articles. The fire i
Area of Fire Origin:Iurnllure oy smoKrng aftloles. lne llrc
begins in the living area atnight while i;__,.,^_ .^--_^^-
the victims are either "rl;;;-;;;"1ì"¿ ilgnition Source:
lVictims:
lVictims:
I
Residential
Living area
Lit smoking articles, matches or lighters
These fires also claim the lives of young IO6¡ect First Ignited:I Upholstered furniture, other objects
children living with adults.
I t¡me of occurrence: lNieht
l
I Asleep or impaired adults, children living with adults
I
Scenario 2
Also takes place while victims are either Propcr ly Type: j Residential
Area of Fire Origin: i Sleeping area
ti
i lgnition Source: iSmoking
articles, lighters, matches
iOU¡ect First Ignitedt le"dding, other objects
t-Time of Occurrence: Night
t6
f
tAdults asleep or impaired, children living with adultst'
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The fire starts in the kitchen, where
cooking equipment igrites cooking oil.
Unlike the average non-fatal cooking
fire, this f,rre occurs at night while an
adult victim either falls asleep or is
impaired. Children living with adults
depicted in this scenario also become
victims of these fires.
Scenario 3
Property Type:
r Area of Fire Origin:
i Ignition Source:
lOn¡ect First lgnited:
i Time of Occurrence:
I
Victims:
Residential
It<itchen
I
lCooking equipment
rFlammable liquid, other objects
,Nigttt
I
Asleep or impaired adults, children living with adults
Scenario 4
This scenario is specihc to adults aged 65 iProperty Type: Residential
and over. An older adult. who may be ;
disabled, ignites personal clothing with :Vict¡ms: Ages 65+
' either cooking equipment or smoking i ^. .. ^'- ;, --'--'-"'Þ Obiect Isnited: :Clothins. fabricanlcles. l nts vlcilm ts unaole to
'extinguish the flames and normally dies Ignition cooking equipmenlsmoking articles, lighters or matches
as a result of burn complications. Sãu."",
MUNICIPAL BY-LAWS
The Municipality of Bayham Fire Department establishing By-law (#2007-044) prescribes the
municipality's fire prevention policy:
"The Fire Prevention Policy of the Bayham Fire Department shall consist of the following:
(a) to conduct inspections of property and buildings upon written request or complain!
(b) to conduct public awareness programs designed to educate the public on matters pertaining to
Fire Prevention and Safety."
Further the By-law prescribes the Fire Chief shall:
"Take proper meosures for the prevention, control and extinguishment offires andfor the protection
of life and property and exercise the powers imposed on him/her by the Fire Prevention and
Protection Act. "
FIRE PROTECTION AND PREVENTION ACT
The FPPA prescribes the following:
"Every municipality shall,
(a) establish a program in the municipality which must include public education with
respect to fire safety and certain components of fire prevention; and
(b) provide such other fire protection services as it determines may be necessary in
accordance with its needs and circumstances.
t7
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Clause (b) is broad in scope and may include protection services such as a progressive approach to
fire safety inspections and Fire Code compliance. For example, residential dwelling units, including
multi-unit dwellings, account for the majority of fires and fire related death and injuries in the
province.
Based on the provincial statistics for residential fires, municipalities will be expected to enhance local
fire prevention policies to include progressive inspections for multi-unit dwellings to ascertain
compliance with the Fire Code.
FIRE INSPECTIONS
The Fire Chief performs all fire safety inspections to provide consistency, continuity of inspection
services and to be readily available during normal business hours for the convenience of the public.
lnspections are upon request of the property owner or when a complaint has been made.
The Department does not have a progressive fire safety inspection program to ascertain if multi-unit
dwellings (retrofit), assembly, industrial and commercial occupancies comply with the Fire Code.
FIRE SAFETY PLANS
The Ontario Fire Code (O.F.C.) Section 2.8 of Division B, requires certain occupancies to prepare,
obtain approval of the Fire Chief and implement a Fire Safety Plan. These occupancies include:
(a) Group "4" or "B" (Assembly)
(b) Group "C" where the occupant load exceeds 10 (Residential)
(c) Group "D" where the occupant load exceeds 300, (Business & Personal Services)
(d) Group "E" where the occupant load exceeds 300, (Mercantile)
(e) Group "F" Division I where the occupant load exceeds 25, (High Hazard Industrial)
(f) Group "F" Division 2 where the occupant load exceeds 100, (Medium Hazard Industrial)
(g) Group "F" Division 3 where the occupant load exceeds 300, (Low Hazard Industrial)
Pursuant to the Fire Code property owners are required to conduct an annual review of their
emergency/hre safety plans and obtain approval from the local fire offrcial annually.
Review and approval of fire safety plans for the above mentioned occupancies are conducted at the
request of the property owner, complaint or during fire safety inspections.
The Department maintains a file of fire safety plans submitted by property owners. In 2008 the
Department coÍrmenced requesting updated plans from occupancies where a previous plan was on
file with the department and during fire safety inspections of the above said occupancies.
Owners are responsible to ensure their building meets the requirements of the Fire Code. The Fire
Department is diligent in taking measures to obtain compliance with the Fire Code by ensuring
violations they may be aware of through inspection and enforcement activities are corrected.
18
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BUILDING PLAN EXAMINATION & APPROVAL PROCESS
The municipality has established a Development Committee consisting of the Fire Chief Chief
Building Official, Planner, Road Department Manager, Water/Wastewater Superintendent and
Administrator to review and examine building plans and proposed land planning applications.
The municipality has established a protocol for communication between the Chief Building Official
and Fire Chief to share information regarding construction impacts of the Fire Code on existing
buildings being expanded or renovated under a building permit.
Subsequently the Fire Chief advises the property owner of the potential for Fire Code application and
requirement for the owner to ensure the building and property is compliant with the Fire Code.
The Chief Fire Official has not received training in the review of plan examination and approval of
plans. Both the Ontario Fire College and Ontario Association of Building Officials provide
educational opportunities.
PUBLIC EDUCATION
The Fire Chief, in consultation with the Fire Prevention Officer at each fire station, is responsible for
coordinating and directing all public education and fire prevention activities under the direction of the
Fire Chief.
Current activities for public education include:
. Participation in Fire Prevention W'eek activities
. Annual Open House at the fire stations
. Fire Station Tours (when requested)
. Fire Extinguisher Training (when requested)
. Annual visits to elementary schools
. Speaking to publiclprivate groups about hre safety (when requested)
. Include fire safety information in municipal newsletters
. Participate in Risk Watch Program (as requested)
. Participate in The Arson Prevention Program for Children (as requested)
. Distribute Public Education materials at public events
In 2008 the Department provided public fire safety education materials and information via the
municipal website (www.bayham.on.ca). In 2009 the municipality is transferring website services to a
new service provider to improve accessibility and user friendliness of the website.
SMOKE ALARM PROGRAM
The F.P.P.A. mandates every municipality shall have a smoke alarm program with home escape
planning component. In November 1998 the Department conducted a door-to-door campaign to
19
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promote the installation and maintenance of working smoke alarms in all dwellings, awareness of the
new 9-1-1 P.E.R.S. system and fire station response areas.
Following the door-to-door campaign the Department continued to provide smoke alarms to residents
upon request. Smoke alarm inspections continued upon request of the property owner, during fire
safety inspections and post fire investigation.
In early 2009 the Department implemented a formalized Smoke Alarm Program with home escape
planning component to promote the installation and maintenance of smoke alarms in all dwelling
units, and to monitor the compliance level within the municipality on an annual basis.
ENFORCEMENT
The Fire Chief is responsible for enforcement of the Fire Code, including smoke alarm violations.
Enforcement is carried out in accordance with Fire Marshal direction and guidelines.
Compliance with other areas of the Fire Code are encouraged and where appropriate more persuasive
enforcement action is initiated.
EMERGENCY PLANNING
The Municipality has established an Emergency Management Program in accordance with
Emergency Management Ontario standards.
The Municipality maintains annual compliance with EMO Essential Level Emergency Management
Program.
PRE.INCIDENT PLANNING
A pre-incident plan is a site-specific plan providing information to firefighters either when
responding to an incident or for training purposes.
In2009 the Department commenced preparation of pre-incident plans and conducted site tours of
specific high-risk properties in the municipality. This initiative will better prepare the department in
responding to fires or emergencies at these sites.
FIRE PROTECTION \ilATER RESOURCES
The majority of the municipality is not protected by a municipal water supply. The Department relies
on static water sources or municipal water supplies to provide a water supply to areas not protected by
hydrants.
20
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In 2008 the Department incorporated usable rural static water supplies and hydrants on Department
mapping information and on the fire services dispatch providers CAD program to assist firefighters in
accessing and locating the nearest water supply.
The Fire Chief and Chief Building Offrcial work closely during the municipality's site planning and
development process to ensure high hazard industrial and commercial properties expanding or
establishing operations are in compliance with the water supply and fire safety requirements
prescribed under the Ontario Building Code.
The Department is a member of the Elgin County Fire Department Mutual Aid Program. This
program allows the Department to request assistance from neighboring municipalities to enhance
water supply capabilities at emergency incidents.
The Municipality's long-term strategic plan has identifred the potential to expand rural static water
resources for the Department.
PROPOSED PROGRAM ENHANCEMENTS
The Municipality has identified risk areas for enhanced public fire safety education and awareness
programs. The municipality should also continue to use Provincial statistics to guide its public fire
safety education and prevention programs to promote fire safety in the community.
Continued enhancement of municipality's website section for public fire prevention awareness and
education information will assist in continued promotion of public fire safety in the community.
2t
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PRIORITY SETTING FOR COMPLIANCE
The following chart identihes fire safety and prevention priorities for the municipality to assist the
Department in promoting public hre safety programs to the community and mitigate future fire
losses and public injury.
Priority Setting Worksheet
Effectiveness, Goals/Obj ectivesPriority
Fire Safety
Priority
List in order
of priority
Status
Current fire prevention / public
education programs that
address the fîre safety priority
Existing programs adequately address the
fire safety priority & ensure compliance
with minimum FPPA requirements?
If No, how would you reallocate
resources and/or implement additional
fire prevention or public education
program / activities?
Fire Prevention Public Education
(Inspection) Activities
Activities
Fire
Prevention
(inspection)
Activities
Request or
Complaint
Public Education
Activities
Fire safety
information
mailing, newspaper
advertising, public
ldisplays
i
lGeneral fire safety
linformation
,mailing, newspaper
iadvertising, public
ldisplays. Annual
Open House at hre
istations with formal
,invitation to
rMennonite
schools/community
Fire safety
information
mailing, newspaper
advertising, public
idisplays
Partner with
Senior support
agencies (e.g.
meals on wheels,
home care
providers)
Educate
employers with
seasonal
accommodations
on smoke alarm
requirements.
Invite Mennonite
community to
annual open
house at fire
stations.
Conduct
voluntary
inspection
program at local
campgrounds,
Presentations to
;senior groups (e.g.
Older / Wiser)
Distribute fire safety
education material in
low German and
Spanish. Radio
broadcast educational
material to low
German residents.
Distribute smoke
alarm educational
material to known
employers of seasonal
workers.
Partner with
campgrounds and
mobile home park
owners and managers
for distribution of
Y/N
YSeniors - frre
safety
ll Migrant iRequest or
worker/seasonal lComplaint
t¡
employee fire
safety
l
l
Trailers/RV/Motor i Request or
homes lComplaint
Y
Y
aa
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Multi-unit
dwelling units
Assembly
Occupancies
wood burning
appliances
Industry-
emergency plans
Home Heating - !lo not
mailing, newspaper
advertising, public
displays
Fire safety
information
mailing, newspaper
advertising, public
displays
Fire safety
information
mailing, newspaper
advertising, public
displays
Contact known
industry and
request fire safety
plans.
Conduct
inspections for
Fire Code
compliance on
all known multi-
unit dwelling
units.
Inspect all
assembly
Annually request
updated fire
safety plans for
approval by chief
fire offrcial.
Send direct mailings
to property owners of
multi-unit dwelling
units to promote
compliance and
upgrades to meet
retrofit requirements.
Send direct mailings
to property owners of
Direct contact with
industry
representatives for
annual submission of
fire safety plans for
chief fire official
approval. Distribute
educational materials
to industry sectors
required to submit fire
safety plans.
Request or
Complaint
Request or
Complaint
Fire Code;and upgrades to meet
request iretrofit requirements,
(annually) fire iand request
jsafety plans from ;submission of fire
Fire safety
information mailing,
newspaper
advertising, public
displays specific to
wood burning
appliance safety.t
all know lsafety plans for
assembly lapproval by chief fire
occupancies. loffìcial.
Request V/ETT
23
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Page 174 of 309
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STATT'REPORT
TO: Mayor & Members of Council DATE: I|;4.ay 7,2009
FROM: Fire Chief/CEMC/ By-law Enforcement Officer FILE: P16
SUBJECT: Fire Master Plan NUMBER: P2009-015
Purpose
Obtain Council approval to establish a Steering Committee for undertaking a Fire Master Plan and
eñdorsement of the proposed Fire Master Plan Request for Proposal.
Background
Fire Master Planning
Fire Master Planning is a strategic long-range blue print for fire protection services to assist the
municipality in addressing local hazards, needs and circumstances, and capital and current budget
costs for delivering services.
A Fire Master Plan includes the following Key Features:
providers, as well as Council.
capabilities, with community stakeholder input.
prevention services that meet local needs and circumstances and comply with the Fire
Protection and Prevention Act.
your community.
The benefits of a Fire Master Plan for Fire Departments and Municipalities include:
protection and prevention service needs.
In 2003 the Office of the Fire Marshal (OFM) conducted a Municipal Fire Protection Survey on the
Municipalþ. The OFM report included a number of other Opportunities for Improvement, including
a hve to seven year Fire Master Plan to assist Council in their need to plan for challenges of the next
decade.
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Page 175 of 309
A Fire Master Plan would also assist staff and Council in updating the Fire Department Establishing
By-law to better define the fire protection services to be provided by the municipality. This would
also assist staff with determining firefighter training needs and recommending annual budget
allocations for both operating and capital requirements to Council.
Staff Comments
Financial Impact
Staff identified the funding for the development of a Fire Master Plan in the Fire Department 2009
Operating Budget. The cost for a consultant to develop a Master Fire Plan report is projected to be
approximately $8,000.
Steering Committee
Staff recommends forming a Fire Master Plan Steering Committee to liaise with the selected
proponent and monitor progress of the proponent in accordance with the proponents' proposal.
Staff recommends the Steering Committee consist of the following members:
As part of the proponent's activities, staff will expect the proponent to, at a minimum, conduct group
meetings with stakeholder groups such as Council, firefighters and fire department officers.
To facilitate efficient and effective use of the Consultants time, municipal employee and volunteer
time, and municipal resources the Committee will meet during the daytime and early evening hours.
Committee Terms of Reference
The following terms of reference are recommended for the Committee:
(pending Council direction)
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Page 176 of 309
Request for Proposal
A proposed Fire Master Plan Request for Proposal is attached for Councils perusal.
The following chart proposes a schedule for completion of a Fire Master Plan.
Action Items Projected Completion Date
Issue RFP May 8,2009
RFP Closing Date Jwe22,2009
Consultant Evaluation Jwe23 -July 10,2009
Award of ContraclProject Start-up July 17,2009
Draft Report to Steering Committee October 31,2009
Fire Master Plan Final Report to Council November 19,2009
Options
l. Establish a Fire Master Plan Steering Committee with a Committee Terms of Reference as
proposed in Staff Report 2009-015.
2. Establish a Fire Master Plan Steering Committee and Terms of Reference in accordance with
Council recommendations.
3. Instruct staff to undertake a Fire Master Plan without a Steering Committee and provide
interim reports to Council on the progress of the Fire Master Plan process.
Strategic Goals
Goal #l - Practice responsible financial management
Goal #4 - Be dedicated to service excellence
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Recommendation
6'That staff report #P2009-015 regarding Fire Master Plan RFP and Steering Committee be
received;
Al[D THAT Council authorizes the establishment of a F'ire Master Plan Steering Committee
with a Committee Terms of Reference as proposed in Staff Report 2009-015.
Respectfully submitted,Reviewed By,
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REQUEST FOR PROPOSAL
FIRE MASTER PLAN
SUBMIT TO:Fire Chief Paul Groeneveld
Municipality of Bayham
9344 Plank Road
Straffordville, ON
NOJ 1YO
51 9-866-5521
June 22,2Q09CLOSING DATE:
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Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section I
Section 9
Section 10
Section 11
Section 12
Table of Gontents
Scope of Work.
Overview and Background.
Bayham Fire Rescue Services
Submission Requirements. .
Summary of Expected Outcomes....
Anticipated Schedule... ...
Evaluation and Award
Selection Criteria.
Award of Contract,.. ... .
Steering Committee
Terms and Conditions.
3
3
5
5
6
7
I
I
I
I
10
10
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MUNICIPALITY OF BAYHAM
FIRE MASTER PLAN
REQUEST FOR PROPOSAL
,1. GENERAL
The Municipality of Bayham is issuing a Request for Proposal for a Consultant to develop a comprehensive
Fire Master Plan as outlined in the document. All inquiries should be directed to Fire Chief Paul Groeneveld,
519-866-5521 or by e-mail pgroeneveld@bayham.on.ca, prior to June 15, 2009, in order to receive a reply
prior to the closing date of submissions.
2. SCOPEOFWORK
The scope of the project will be to review all operations within the Fire Department, in order to develop a
comprehensive Fire Master Plan for the provision of a full range of services, including recommendations for
service level standards, staffing and apparatus deployment, and implementation strategies as well as
addressing the context of the recommendations in terms of the financial realities of the municipality. The study
is to be conducted with best practices, industry standards and current legislation as the foundation for all work
undertaken.
Key areas of the study will include but not be limited to:
1. Assess the situation, staffing and apparatus implications identified by the Ontario Fire Marshal's
Public Fire Safety Guidelines.
2. Consider the grov'rth in population and employment over the next 10-20 years and the potential
impact to service delivery, and operations of the Fire Department.
3. Review of the Establishing and Regulating By-law of Bayham Fire Department.
4. Consider all areas including staffing, station location, impact of traffic calming on response times,
vehicles and apparatus (new and replacement cycles), vehicle and apparatus maintenance, other
equipment, administration, training, mechanical, fire prevention, emergency planning and public
education.
5. Benchmark the Department's size, structure and operating costs against a similar comparator group
based vis-à-vis the Ontario Fire Marshal's Performance Measurement & Benchmarking System
(PMBS).
6. lnclude recommendations and approximate financial implications and an implementation plan or
plans including a timetable.
7. Consider the effects of mutual aid and automatic aid agreements with regards to Contract Service
Areas.
8. With respect to Development Charges, the study shall identify growth and non-growth related needs
within the MunicipaliÇ of Bayham and non-growth related needs of the Fire Department identified
within the plan. The proponent will liaise with the Planning and Building Departments to review the
methodology to allocate the growth related capital costs between the residential and non-residential
users of the service.
9. Review the efficiency and effectiveness of Fire Prevention and Public Fire Safety Education activities.
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l0
11
12
13
14
15
Review the Municipality's Fire Underwriters Survey (FUS) rating and opportunities for insurance
premium savings in the municipality.
Conduct a fire services hazardlrisk assessment and gap analysis between hazards/risk
and current level of fire & rescue services provided by municipality
The successful consultant will meet with the Steering Committee at the outset of the project to
establish specific project requirements. Beyond that, the consultant should propose other meetings
of the Steering Committee and with other departments and Municipal staff as necessary to carry out
the study.
At a minimum, the scope of work must include an initial meeting with the Steering Committee to
review the scope of work required, a review of the Draft Fire Master Plan and a presentation to the
Senior Management Team and Council of the Final Fire Master Plan.
Five (5) copies of the Draft Report and ten (10) copies of the Final Report are required. ln addition,
one camera-ready unbound original of the Final Report must be provided at the end of the study
along with an electronic version of the report compatible with Word 2000 or 2007, and PDF format.
A number of reports and other information will be made available to the selected consultant. This
includes the Simplified Risk Assessment, MFPIS and the most recent Master Finance Plan. These
are available for viewing during the RFP process. ln addition, the Municipali$ will provide available
maps, plans and other fire department statistics as available.
3. OVERVIEW AND BACKGROUND
The Municipality of Bayham is a progressive, growing urban and rural municipality located on the shores of
Lake Erie in the heart of Southwestern Ontario with a population of 6,727 people. Both the Ci$ of London and
the City of St. Thomas are located at our doorstep.
The Municipality of Bayham is a mix of urban living with a large rural area covering approximately 247 square
kilometers.
Bayham was formed in 1998 through the amalgamation of three former municipalities, the Village of
Straffordville, Village of Vienna and Village of Port Burwell. We boast vibrant and active communities, offering
a rich variety of recreational, leisure and cultural activities for all ages.
Lake Erie is situated on the municipality's most southerly border including approximately 19 kms of shoreline,
with the Community of Port Burwell located on the most westerly side. On the weekends and during the
summer months, tourists flock to the area to enjoy 2 km of sandy beaches with great swimming and boating
opportunities.
Bayham's Council works proactively to deliver services to our citizens and businesses to ensure long-term
prosperity and success for our municipality. This innovative approach is fundamental to Bayham's future.
This commitment to manage our growth and other factors such as the new Municipal Act, the Fire Protection
and Prevention Act, service level standards that have been identified by the Ontario Fire Marshall's Otfice, and
the National Fire Protection Association (NFPA) will form the basis for developing a new Fire Master Plan to
guide the development of the Fire Department over the next 10 years.
4. BAYHAM FIRE DEPARTMENT
The following is a brief overview of the Municipality of Bayham Fire Department and its' current mission and
goals as outlined in the Department establishing By-la
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Bavham Fire Depaftment Mission Statement
The primary mission of the Bayham Fire Department is to provide a range of programs to protect the lives and
property of the inhabitants of the Municipality of Bayham from the adverse effects of fires or exposure to
dangerous conditions created by man or nature.
Primarv Goals of the Bavham Fire Depañment
The goal of the Bayham Fire Department is to provide fire protection services through a range of programs
designated to protect the lives and property of the inhabitants from the adverse effects of fires, exposure to
dangerous conditions created by man or nature; first to the municipality; second to those municipalities
requiring assistance through authorized emergency fire service plans and programs (mutual aid). Fire
protection services provided by the Bayham Fire Department will include, but not be limited to the following no-
fire emergencies.
(a) Rescue from motor vehicle accidents, industrial accidents, confined spaces and building
collapse, agricultural accidents;
(b) Rescues involving water and ice (Land Based and Controlled Water Entry);
(c) Emergencies involving hazardous materials (First Responder Awareness Level);
(d) Tiered Response - Medical Assist for chest pain/cardiac arrest symptoms, VSA, MVC, Delay of
EMS and Request of EMS (potential life threatening).
Bayham Fire Department is a composite Department consisting of, at the present time, one part{ime Fire
Chief, two Station Chiefs and approximately 35 Volunteer Firefighters.
The locations of the two current stations are:
Þ Straffordville Station 55764 Third Street, Straffordville, ON
Þ Port Burwell Station 20 Pitt Street, Port Burwell, ON
5. SUBMISSION REQUIREMENTS
The proposal submission shall be typewritten and spiral bound on the left side, contents shall be divided into
parts as itemized in this section. Five (5) copies of each submission are required.
Proposals shall include the following information:
Descriotion of the Firm: A brief description of the firm's history highlighting the services related to this RFP.
This should include the name, address and telephone number of the firm and all sub-consultants (if any).
Descriotion of the Team: An outline of the qualifications and experience of the Project Manager and team
members to be assigned to the project, including all sub-consultants (if any). This should include the
respective roles and responsibilities of each team member in the development of the Fire Master Plan.
lndicate the previous experience the proposed team members have in working together on similar recent
projects. lnclude Curriculum Vitae for each team member in an appendix to the proposal submission.
Project Exoerience: Brief documentation of significant similar projects completed by members of the project
team. lnclude three client references, including contact name, address and phone numbers
Understanding of the Proiect: a brief description of your understanding of the project and general approach to
the conduct of the study.
Work Plan: A detailed work plan that contains the tasks/activities to be undertaken in order to meet the project
requirements.
Proiect Schedule: A description of the project schedule, by task/activity and indicating the approximate timing
of key meetings.
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Project Costs: Provide the total upset limit cost to complete the project, including disbursements. This shall
include a breakdown of hourly rates, time and fees, by staff assigned and activity.
6. SUMMARYOF EXPECTED OUTCOMES
The Master Fire Plan Review process should include a number of issues such as the following (but not limited
to):
f . inventories2. equipment needs3. building/space requirements4. statfing needs5. administrative needs6. budget processes (operating and capital)7. long range planning
8. statf policies9. statf structure and duties10. Council/FireDepartmentrelationship11. communications with Council, 12. authorizing by-laws13. reporting structure and requirements14. governancestructure15. public education16. fire prevention
17. emergencymanagement18. building code and fire code review19. mutualaid and/or partnerships and/or automatic aid agreements20. workload and response records21. volunteermanagement22. again, comment on the Fire Underwriters Survey and how what we do might effect our
scoring on that survey.23. Firefighter training in relation to established services and time allocation for training activities
24. Efficient and effective use of resoLrrces, and effectiveness to provide services uniformly across
the municipality25. Fire services hazard/risk assessment and gap analysis between hazards/risk and current level
of fire & rescue services provided by municipality
Administration/Gouncil
1. workload and response records2. staffing needs3. staff policies4. staff structure and duties5. administrative needs6. reporting structure and requirements7. volunteermanagement8. communications with Council9. Council/FireDepartmentrelationship10. governancestructure
11. authorizingby-laws12. long range planning13. building/spacerequirements.
10
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Equipment lssues
f . inventories2. equipment / apparatus needs
Emerqencv Matters
1. emergencymanagement2. mutual aid and/or partnerships (eg. automatic aid agreements)
Finance
1. budget processes (operating and capital)
Fire Prevention
1. public education2. fire prevention (eg. inspections)3. building code and fire code review.4. simplified risk assessment
7. ANTICIPATED SCHEDULE
The anticipated schedule for the selection of the successful consultant and the conduct of the study is as
follows:
8. EVALUATION AND AWARD
The proposals submitted in response to this solicitation will be evaluated based on the criteria listed below.
The objective of the evaluation is to determine which proposal otfers the best prospect for attainment of the
project goals.
9. SELECTION CRITERIA
The Project Team will review all proposals received and score the proposals in relation to the criteria and
points which are identified. An award may be made solely on the basis of the proposal submission, without
iequesting any clarification from the proponent. However, one or more proponents may be invited to attend a
formal presentation with the Project Team to provide clarification of their proposal.
The award of this contract is not based solely on cost but will take into consideration the best value to the
Municipality including:
Experience and Qualification of Firm
Experience and Qualifications of Proiect Team Members
ll
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Demonstrated U nderstandinq of Obiectives
Approach and Methodoloqv
Proposed Work Plan. Schedule and Levelof Effort
Pro\ride áwork plan and schedule, including a breakdown of the major tasks and the level of etfort of
the identified team members in sufficient detail to allow a complete understanding as to how and by
whom the work is to be carried out.
Professional Fees
The Proponent is to provide a firm price, to include all professional fees and disbursements, to
complete the entire assignment in accordance with the services detailed herein and in the
Proponent's proposal.
Qualitv of Submission
IO. AWARDOFCONTRACT
Submitted proposals shall be valid and subject to acceptance by the Municipality of Bayham on the basis of the
proposal amount for a period of up to and including ninety (90) days from the date of closing of this Request for
Proposal.
This Request for Proposal should not be constructed as a contract to purchase goods or services. The
Municipali$ reserves the right to reject any and all proposals.
Any purchase as a result of this RFP is conditional on full project approval by Municipal Council.
The successful proponent will be required to execute a contract in a form satisfactory to the Municipality. The
MunicipaliÇ of Bayham, without prejudice, reserves the right to cancel the resulting contract at no cost to the
Municipality of Bayham with thirty (30) days written notification in the event the successful proponent fails to
perform in
-accordánce
with the Terms, Time Scheduled of the contract. This will be in the sole opinion of the
Municipali$ of Bayham.
11. STEERING COMMITTEE
The Municipality of Bayham Councilwill appoint the Steering Committee.
12. TERMS AND CONDITIONS
1. The Proposal must remain in effect for 90 days after the due date for submission for the
proposal.
2. Payment terms for the proposal must be indicated.
3. A matrix covering the selection criteria will be developed and reviewed by the selection
management team.
4. Unless otherwise stated, the prices are quoted in Canadian Funds. Provincial Sales Tax and
Goods and Services Tax must be clearly listed separately.
5. Companies will be allowed to withdraw their proposal, unopened after it has been deposited, if
such a request is made to the Fire Chief in writing and it is before the closing date of the
proposal.
t2
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6. The Municipality of Bayham may refuse proposals, which are not filled out in their entirety.
7. The supplier otfering lowest priced proposal may not necessarily be awarded the project, as
the proposals will be evaluated on the basis of the criteria set out in Section 9 of this RFP.
L The proposal requires Council budgetary approval and may be cancelled if the proper fundíng
is not available.
13
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Page 188 of 309
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Eden Communþ Centre - Repairs and
Designated Substances
DATE: April30,2009
FILE: )
NUMBER: PR2009-11
Purpose
This report is to provide further information regarding Eden and Area Community Centre building
repairs/improvements and the results of a designated substances survey.
Background
In February 2009, Council considered information received outlining concems regarding the location
of asbestos in the Eden Communþ Centre. The issue was discovered upon responding to requests
from the Eden and Area Community Centre to undertake repairs to the heating system/hot water tank,
and to consider repairs to ceilings damaged by roof leaks prior to 2008. Council directed that staff
proceed with a Designated Substances Survey, and inspect the building to assess other capital
needs/compliance issues.
The CBO and Fire Chief undertook inspections in late February. Staff received the Designated
Subst¿nces Survey Apnl 29th, 2009.
Staff Comments
The Designated Substances Survey results did identiff asbestos issues, largely as outlined in the draft
findings presented in February. Since asbestos containing materials have been confirmed, the
building is subject to requirements for an asbestos management program. The report does recommend
that certain asbestos material is in fair to poor condition, and should be repaired or removed. Also,
certain other designated substances have been identified, however these are not recommended for
removal, but rather will require notice and work practices in accordance with va¡ious regulations
when the materials are disturbed (constructior/demolition/disposal).
In regard to an asbestos management program, the following are the general requirements:
a) Prepare and maintain on the premises a record of the location of the asbestos containing material
b) Give any other person who is an occupier of the building written notice of any information in the
record that relate to the area occupied by the person
c) Give any employer with whom the owner arranges or contracts for work written notice of the
information in the record, if the work,
i) may involve material mentioned in the record, or
ii) may be carried on in close proximity to such material and may disturb it
d) Advise the workers employed by the owner who work in the building of the information in the
record, if the workers may do work that
i) involves material mentioned in the record, or
ii) is to be carried on in close proximity to such material and may disturb it
e) Establish and maintain for the training and instruction of every worker employed by the owner
who works in the building and may do work in clause d), a program dealing with
Ð the hazards ofasbestos exposure
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r aét
ii) the use, care, and disposal of protective equipment and clothing to be used and worn when
doing the work
iii) personal hygiene to be observed when doing the work
iv) the measures and procedures prescribed by regulation
Ð lnspect the material mentioned and update the survey at reasonable intervals (annually) or
whenever the owner becomes aware of new information relating to matters within the survey.
The staff inspections of the building did identiff significant other capital repairs/works that the
building will require in the near future and works to comply with current fire code requirements.
These items range from small maintenance (ie: painting) to extensive renovations (ie: accessible
washroom facilities, window replacement, exterior doors, soffilfacia repair).
Estimates to carry out immediate requirements are as follows (information from local contractors
and"/or staff):
Replacement of ceiling tiles - $ 17,000
Doors,miscellaneous -$ 10,000
Removal of asbestos and reinsulation of plumbing - $ 36,800
Replacement of control valves, new water heater - $ 11,500 to $15,900
These estimates include only immediate items. Estimates have not been sought for the items such as
accessible washrooms etc. previously mentioned. ln addition, staff have just been informed of recent
additional roof leaks at the building. At this time, staff are reviewing whether repairs may fall within
the warranties from the repairs done in 2007.
Options
l. Commence with removal of asbestos as recommended in the Designated Substances Survey, and
other immediately required repairs (plumbing etc.), and develop Asbestos Management Plan in
accordance with regulations.
2. Initiate discussions with the Eden and Area Community Centre regarding the continued use of the
building.
Attachments
1. Memo of CBO February 24,2009
2. Memo of Fire Chief February 25,2009
3. Extract from Designated Substances Survey March 25,2009 - Recommendations section
Strategic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrasructure
Recommendation
THAT staff be authorized to initiate discussions with the Eden and Area Community Centre regarding
the continued use of the building.
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MUIVCIPALITYOF BAYHAM
MEMORANDUM
DATE: FEBRUARY 24,2008
TO: Council
RE: Eden Community Centre Building Condition
FROM: BILL KNIFTON
NUMBERz C2009-02
An audit inspection of the Eden Community Centre building was carried out with the following
findings and recommendations:o The existing hot water heating system is in need of upgrading. All exposed valves are
extremely corroded. There is existing asbestos pipe wrap to be removed and replaced to
all piping. The boiler is 16 years old; will need replacement within the next 5 to 10 years.
Recommend replacing entire heating system at one time rather than just the valves and
insulation.o The exterior front double door, binds on the door sill, so that extreme force is required
to open the door. This is the handicap access to the building, therefore , at present, there
is no handicap access to the building. This door system needs to be replaced and the new
entrance door should have an automatic handicap door opener.
o The existing washrooms are original, and outdated. There is no handicap accessible
washroom, which is a requirement for a public building. Extensive washroom
renovations will be required to provide a handicap accessible washroom for both sexes.
o The existing exterior door from the mechanical room needs to be replaced. It is poorly
fitted and wom out.. The other two exterior door systems, are in working condition, but should be replaced
within the next couple of years
o The existing windows are functional, but are original, don't provide any insulation value
and should be replaced within the next few years.
. The exterior soffit and fascia is painted wood. The paint is blistered and peeled off.
There was no access to verifr if the wood was rotten, but can assume that some areas are.
All paint should be scrapped off and repainted, or capped with aluminum, with any rotten
wood replaced.. The interior classroom door adjacent to the kitchen is missing the glass lite. New glass
should be installed in this door lite.o No comments are made regarding ceiling tiles or fire code issues, as the Fire Chief is
commenting on those items
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MIINICIPALITY OF BAYHAM FIRE DEPARTMENT
MEMORA'VDUM
DATE: February 25,2009
TO: Kyle Kruger, Administrator
FROM: Paul Groeneveld
Fire Chief
RE: Eden Community Centre - Fire Code Compliance
On February 25, 2009 I conducted a Fire Safety Inspection at the Eden Community Centre to ascertain
compliance with the Ontario Fire Code.
Ontario Fire Code
The Ontario Fire Code (OFC) prescribes requirements for fire safety of persons, the elimination or control
of fire hazards in and around buildings, the maintenance of certain life safety systems in buildings and the
establishing of a fire safety plan in specific buildings.
The OFC prescribes the building owner is responsible to ensure his/her building is in compliance with the
OFC at all times.
Fire Safety Inspection
The Eden Communþ Centre was originally constructed in 1963 as a public school and regulated under
the Education Act.
The OFC prescribed requirements apply to a building in its current use; being assembly occupancy.
Ontario Fire Code Part2 - Fire Safety, Part 6 - Fire Protection Equipment and Part 9.2 - Retrofit for
Assembly Occupancies applies to this building.
The attached chart outlines violations, potential resolutions and estimated costs to bring the building into
compliance with the Fire Code.
Legal Implications
Identification of the violations of the Fire Code places the senior management, department heads and the
municipality in a liable situation should a person be injured as a result of items not in compliance with the
Fire Code.
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Financial Impact
Staffestimates the cost of renovations to bring the building into compliance with the Fire Code using
current contractor estimates for replacing ceiling tiles and best guess estimates for doors and other
upgrades.
The projected cost for capital upgrades for Fire Code compliance is estimated to be a minimum of
$25,000. This estimate includes $3700 cost for ceiling tile replacement for quotes from contractor for
heating system repairs.
General Comments
Investing the minimum amount of capital expense will require the municipality to issue a written policy
restricting the occupant load of all rooms to a maximum of 60 persons at one time. In order to achieve full
capacity of each room will require the doors to swing in the direction of exit travel.
The inspection was completed on the basis the building will not be used for cooking of foods generating
grease-laden vapors' (e.g. cooking offoods containing fats).
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Fire Code Item Violation Solution Estimated Cost
Interior Finishes spread rated.
and assembly area is not fire rated.
Remove or replace
Remove or replace
Remove - $0
Replace - $1000
Remove - $0
Replace - S1500
Emergency Planning Fire Offrcial.
>$0
Doors
direction of exit travel (outward).
intended.
obtain appropriate level of fire
separation.
fire separation and requires
automatic closing device.
direction of exit travel or
restrict load to 60 persons.
rated doors.
Install new door and
automatic closing device.
Þ Doors - $4000* / Restrict
occupant load $0, pending
written direction - owner.
Replace - $800
Chimneys, Flues and
Pipes not sealed to prevent passage of
smoke or fire.
Fire Separations
between rooms
rooms; men and women's
washrooms require fire rate ceiling
tiles.
conduits, throughout building.
Replace with fire rated
ceiling tile.
Repair
Records of tests,
inspections and
maintenance
maintenance, including monthly
inspections must be kept.
process for building to
consolidate all information.
* Doors are the same - price is estimated to be $4000 for a fire rated door swinging outward.
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Designated Substances Survey
56967 Eden Line
Municipality of Bayham
March 25, 2009 AEC Project No.: 09-4518
6.0 RECOIT,IMENDATIONS
The following recommendations are made with respect to the Designated Substances
noted at the Site:
6.1 Asþesfos
6.1.1 Asbestos Management Program
Since asbestos-containing materials were identif¡ed at this facility, the building is subject
to the requirement for an Asbestos Management Program, as specified under Ontario
Regulation 278105 until demolition of this building occurs.
\Mere an owner knows that asbestos-containing materials has been used in the
building, the owner shall,
(a) Prepare and maintain on the premises a record of the location of the asbestos
containing material,
(b) Give any other person who is an occupier of the building written notice of any
information in the record that relates to the area occupied by the person,
(c) Give any employer with whom the owner arranges or contracts for work written
notice of the information in the record, if the work,
(i) may involve material mentioned in the record, or
(ií) may be carried on in close proximity to such material and may disturb it;
(d) Advise the workers employed by the owner who work in the building of the
information in the record, if the workers may do work that,
(i) involves material mentioned in the record, or
(ii) is to be carried on in close proximity to such material and may disturb it;
(e) Establish and maíntain, for the training and instruction of every worker
employed by the owner who works in the building and may do work;
(f) lnspect the material mentioned and update the survey at reasonable intervals
(annually) or whenever the owner becomes aware of new information relating
to the matters within the survey.
Advanced Environmental Corp.Page I
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Designated Substances Survey
56967 Eden Line
Municipality of Bayham
March 25, 2009 AEC Project No.: 09-4518
6.1.2 Mechanical lnsulation
Asbestos-containing mechan¡cal insulation is present within the facility. Some of this
material is in fair to poor condition and/or accessible to building occupants and should be
repaired or removed. Please refer to Appendix lV for a list of recommended remedial
actions.
Any activity, which will disturb asbestos-containing mechanical insulation, is governed by
the procedures outlined in Ontario Regulation 278105. The disturbance of less than one
(1) square metre of asbestos-containing mechanical insulation may be performed as a
Type 2 operation, while any greater disturbance requires Type 3 precautions.
Samples collected of the brown layered cellulose insulation contain trace amounts (i.e.
less than 0.1% asbestos, Sample Group 09). Since the sampling strategy employed
during the assessment complies with Table 1 of the Regulation and asbestos was not
detected at a concentration in excess of O.5o/o asbestos, this material can be treated as a
non-asbestos product.
6.1.3 Drywall JointGompound
The drywall finishes with asbestos-containing joint compound are in good condition and
remediation is not required at this time.
The removal of less than one (1) square metre of drywall where asbestos-containing
drywalljoint compound has been used may be conducted following Type 1 procedures
outlined in Ontario Regulation 278105. The removal of more than one (1) square metre
of drywall where asbestos-containing drywall joint compound has been used must be
conducted following Type 2 procedures outlined in Ontario Regulation 278105.
6.1.4 Flooring Mastic
The asbestos-containing mastic used to adhere vinyl floor tiles is in good condition and
remediation is not required at this time.
Mastic and associated floor tile may be removed, with manually powered tools, following
the Type 1 procedures outlined in Ontario Regulation 278105. The use of powered
equipment on non-friable asbestos materials, an activity which could result in the release
of airborne fibres, must be performed under Type 3 precautions.
6.2 Lead in Paint
The results from the paint samples collected found elevated levels of lead in paint
samples submitted for analysis. The lead-containing materials in the building will not
generate airborne lead dust in the absence of disturbance. However, significant lead
dust levels can result when uncontrolled work procedures are used on lead-based
Advanced Environmental Corp.Page 9
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Designated Substances Survey
56967 Eden Line
Municipality of Bayham
March 25, 2009 AEC Project No : 09-4518
materials. The control of dust levels during the demolition of the buildings can be
accomplished through proper work practises such as wetting the surface of the mater¡als
to reduce overall dust levels and providing workers with washing facilities and proper
respiratory protection.
The procedures outlined in the MOL document 'Guideline - Lead on Construction
Projects' (2004) should provide an adequate standard for the handling or disturbance of
the material.
6.3 Mercury
The presence of mercury in fluorescent light tubes and thermostats poses minimal risk to
occupants or workers provided the equipment is handled properly and the mercury is not
allowed to escape. Light tubes should be removed intact to prevent the mercury vapour
from escaping.
It is good management practice to take precautions to prevent mercury vapours from
becoming airborne during building demolition. Exposure to airborne mercury is
regulated under R.R.O. 1990, Reg. 844 amended by O. Reg 110104, Regulation
Respecting Mercury - made under the Occupational Health and Safety Acf. The current
TWAEV for mercury vapour is 0.025 mg/m3 (except alkyl compounds)'
Mercury waste must be handled and disposed of according to Ontario Regulation 347,
as amended by O. Reg. 102/07, and may be subject to Leachate Criteria (Schedule 4) of
this regulation.
6.4 Sílrca
Disturbance of materials containing silica will occur during demolition of walls and
ceilings, saw cutting floor slabs and removal of lay-in acoustic ceiling tiles containing
silica and is regulated under Ontario Regulation 845/90, Designated Substance - Silica
made under the Ontario Occupationat Heatth and Safety Ácf. The current TWAEV for
amorphous fused silica is 0.1 mg/m3 and is 0.05 mg/m3 for crystalline silica (quarE).
This can be accomplished through proper work practices such as wetting the surface of
the materials to reduce overall dust levels and providing workers with washing facilities
and proper respiratory protection.
The procedures outlined in the MOL document 'Guideline - Silica on Construction
Projects' (2004) should provide an adequate standard for the handling or disturbance of
the material.
Advanced Environmental Corp.Page 10
Staff Report PR2009-11 regarding Eden Community Centre - Rep...
Page 197 of 309
Page 198 of 309
Correspondence dated April 23, 2009 from Fran Southwick requ...
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Page 200 of 309
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Correspondence dated April 23/09 from Mary Taylor regarding ...
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Lori Kiog
R.R. #4,
Aylmer, ON
N5H 2R3 MUNTCTPAUTY 0F BAYHAM
Tel (519)866-s004
C/O Corinth Community Of Christ Church
April 21,2009
Attn.: Lynda Millard
Our Church would like to request use of both sides of the sign in front of the
Municipality of Bayham office to advertise our upcoming Craft Sale and Car
Show. The event is on Jvne 27 ,2009 and so therefore we are requesting use of the
sign for the week following the event ifpossible. (June 19 to June 26) We feel that
advertising on this sign will greatly help to get our event advertised in Bayham.
The following is what the sign would advertise:
Craft Sale
Car Show
C of Christ
:i::::ïi
If the sign is available to us we would be willing to come and set up the sign
and take it down if need be after the event.
Sincerely:
Lori King
Event Coordinator
Correspondence dated April 21, 2009 from Lori King represent...
Page 217 of 309
Page 218 of 309
April 23r 2OOg
MUNICIPALITY OF BAYHAM
Municipality of Bayham
P.O. Box 160, 9344 Plank Road
$traffordviller Ontario
NOJ ITO
Dear Sirs:
Re: 2OO9 Tub Daze 25th Anniversary
This year Port Burwetl Tub Daze will be held on Fridayr July 3lstt
Saturday, August lst, and Sunday, August 2ndr 2OO9. Our $pecial
Occasion Permit will be requested for July 3lstr August lst and
August 2nd 2OO9, 11¡OOam to l2:O0am'
Friday evening we will be holding a Youth Dance from 7:OOpm to IO:OO
pm.
Saturday, August lst, there will be a Volleyball Tournament, Pull Our
Bickle, Karate Demo and a DJ for the evening.
We will not be holding a Tractor Parade this year!
Sunday, August 2nd, Dave Bellaire will be entertaining in the evening
and fireworks at dusk.
We will need a letter from the Municipality stating this event is a
Gommunity Festival for us to obtain an Outdoor Special Occasion
Permit,
Should you have any questions please feel free to call myself at 874-
44¡5¡lÐ or Paql Vyse.
L:
I
-l
Correspondence dated April 23, 2009 from Deb Travis, Rec Soc...
Page 219 of 309
È\$.",-?,--l'++
Sincerely,
Deb Travis
Rec, Society
Paul Vyse
Optimist Glub
Correspondence dated April 23, 2009 from Deb Travis, Rec Soc...
Page 220 of 309
April 23, 2OOg
Municipality of Bayhamt
P,O, Box 160,
Straffordvi lle, Ontario.
NOJ IYO
Dear Gouncil:
The Port Bururell/Otter Valley Optimist and the Port Burrvell Rec.
$ociety are requesting an exemption from the noise bylaw for the
weekend of Tub Daze, July 3lstr August lst and August 2ndr 2OO9'
Thank your
N\T"J'?tw
Deb Travis Paul Vyse
Rec. Sociebl Optimist Glub
Correspondence dated April 23, 2009 from Deb Travis, Rec Soc...
Page 221 of 309
Otter Valley Port Bunryell Optimist Glub
We the Optimist Club are once again seeking the exemption for Table 3-1 part 1 of the
Municipality of Bayham noise by-law which states the detonation of fireworks. The Port
Burwell Tub Daze event has one of the best fireworks displays in the area. The
fireworks are detonated on the pier of the east beach out over the water, this will take
place on Aug 2nd, 2O09 at dusk, (9:45 p.m. to 11:O0 p.m.)
We are also seeking exemption of Table 3-1 parts 4 and 12, these pertain to the
operation of electroñic devices or a group of connected electronic devices incorporating
one or more loud speakers, also yelling, shouting, hooting, whistling and singing.
The music the Optimist Club provides to the people who attend Tub Daze events is
crucíal to making this a successful event for the entire community. This exemption will
be for the hours of I 1 :00 a.m. July31st, to 1 :00 a.m. Aug 1st, 1 1 :00a.m. Aug 1st to
1:00 a.m. Aug 2nd and I 1:00 a.m. Aug 2nd to 1:00 a.m. Aug 3rd, 2009.
ThÍs will be the Twenty fifth year of the Tub Daze celebration and this event attracts
many people to our community. These people help support our local businesses in the
community and help us continue to be a good tourist area.
Optimist PaulVyse
Ottervalley/Port Burwell Optimist Glub
Correspondence dated April 23, 2009 from Deb Travis, Rec Soc...
Page 222 of 309
Ontario
Errlt/ YêaE
Ãpn123,2009
Municipality of Bayham
g344PlarkRoad, PO Box 160
Straffordville, ON
NOJ lYO
(,', \') ,,To Whom ltMay Concsrn:
The Ontario Early Years Cente would like to obtain park pennits to use green space in
order to bring our free program "Sunmer Park Progran" into the Straffordville, Vienna,
and Port Burwell Community Parks again this summer. The prograrns would rul on
Friday monrings commencing the beginning of JuIy until the end of August from 9:30-
l1:30 am (weather permitting). We bring our own supplies and do not require any
special equipment.
Bybringing ourprogmm to this public areaagain we hope to increase exposure tô the
so that fa:rrilies can be¡refit from the programs that we offer. 'We currently
are running a progftun from Straffordville Public School during the school months.
If you have any questions or conc€flls, please contact me at (519) 637-9496, exL 242.
Thank you in advance for your assistance.
Program Supervisor, Ontario Early Years Ceerfre Elgin-Miala[esex-London
Onlorio Eorly Yeors Cenhe Elgi+Middlesex-london
Moin Cenlre 7 Morrison Drive, Sl- lhomos, ON NsR 4S5 Tel.: (5191 ó31-949ó Fox (5ì9) ó310820
www.onlorioeorlyyeors.co Wih soÌellite oflices in Eosl ond WesÌ Elgtn
à
q"*r""r^rroN
rotr
COMMIJNITY LIVING
¿00/200'd 289# fz:0t 800¿/Ez/Þfl !8889988191:01 3Ä10:tuo-U
Correspondence dated April 23, 2009 from Bev Fellows, Progra...
Page 223 of 309
Page 224 of 309
lnvoice
Payee Number
lnvoice
Date Type
Cheque Gheque
Amount Number
2008.08.19 6.3 9050
OOOO33 AGLINE
1191467
1191731
5561
5564
5573
5579
5694
OIL, GRAPHITE
TOGGLE SWITCH
TIRE REPAIR
BALL JOINT, SHOCKS
U-JOINT, FLUID
LOF
TRANS FLUID
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0411612009
0411612009 1:28PM
0312612009 I 208.93 006311
04to1t2009 I 48.37 006311
Cheque Amount - 257.30
OOOO52 AMTELECOM COMMUNICAÏIONS
Apr0060257907 INTERNET - OFFICE 0410112009 I 81.85 006312
Apr0060341982 INTERNET - EDISON MUSEUM 04t0112009 I 45.10 006312
Apr0060408229 INTERNET - MARINE MUSEUM 0410112009 I 45.10 006312
4pr0060493387 INTERNET - GARAGE 0410112009 I 28.30 006312
4pr5198665521 MONTHLY TELEPHONE 04t01t2009 I 1,236.08 0063í2
4pr5198744054 TELEPHONE - INTERP CENTRE 0410112009 t 108.21 006312
Cheque Amount - 1,544.64
OOOO75 AYLMER EXPRESS
0000144722 EVENT BROCHURES 0313112009 I 1,240.74 006313
0000145093 ENVELOPES - RETURN ADDRESS 0313112009 I 179.67 006313
Cheque Amount - 1,420.41
OOO141 CAIN'S AUTO SALES & SERVICE
o3t11t2009 I 16.95 006314
03t11t2009 I 1,422.01 006314
0311212009 I 388.01 006314
0311312009 I 44.02 006314
o3t3112009 I 56.42 006314
Cheque Amount - 1,927 .4'l
OOOIOO CORPORATE EXPRESS
22251460 CANON TONER 0311912009 I 172.88 006315
22384976 TONER, PENS, STAPLES 0410812009 I 184.23 006315
22388041 IMAGE READER 0410812009 I 38.41 006315
Cheque Amount - 395.52
001432 CULLIGAN
D0933350515 UNlr RENTAL 0410112009 I 25.12 006316
Cheque Amount - 25.12
OO1IlO DOUGANDERSON
expense cheque RoAD SCHOOL 0411512009 I 660.00 006317
Cheque Amount - 660.00
OOO282 ED BRADFIELD
expenses - course ROAD SCHOOL 0411512009 I 864.93 006318
Cheque Amount - 864.93
T00É}67 GEI{ERAb CHEMIGAT
Page 1
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 225 of 309
2008.08.19 6.3 9050
90220712
OOO991 HORVATHAUTOPARTS
I 89259
I 89681
I 89841
189915
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0411612009
0411612009 'l:28PM
ALUM SULFATE
GLOVES, PAINT
DECALS, LETTERING
LAMPS
GLOVES
03t25t2009 I 499.59 006319
Cheque Amount -499.59
03/03/2009 I 63.84 006320
03/19/2009 I 206.23 006320
0312712009 I 361.60 006320
0313112009 t 14.68 006320
Cheque Amount - 646.35
OOO427 HYDRO ONE NETWORKS INC
AprÐ0240-14793 UTILITIES - GARAGE 0410612009 I 625.76 006321
4pr06460-08880 UTILITIES - STRAF LIBRARY 0410812009 I 167.95 006321
Apr12660-62007 UTILITIES - MED BLDG 0410812009 I 99.73 006321
Aprl5773-68016 UTILITIES - PUMP#s 0410812009 I 364.93 006321
Apr25260-09578 UTILITIES - OFFICE 0410812009 I 397.31 006321
Apr35795-43000 UTILITIES - PUMP#6 0410312009 I 636.72 006321
Apr50370-20077 UTILITIES - VIENNA LIBRARY 0410312009 I 409.09 006321
Apr62770-20225 UTILITIES - VIENNA MEM PARK 0410312009 I 134.55 006321
Apr68860-08015 UTILITIES - STRAF FIRE 0410812009 I 329.75 00632'l
Apr86590-87008 UTILITIES - PUMP#2 0410812009 I 207.04 006321
4pr87640-'15034 UTILITIES - S.C.C. 0410812009 I 1,097.24 006321
Cheque Amount - 4,470.07
OOO485 JUST PIPE & FITTING INC.
008272-2 FENCE, TUBING, LINERS 0311712009 I 192.86 006322
008593-2 PI-ASTIC TUBING, COUPLERS 0410212009 I 1,492.04 006322
Cheque Amount - 1,684.90
OOO517 KROWN RUSTCONTROL
22259 FLAT DISC 03t31t2009 I 120.86 006323
Cheque Amount - 120.86
001433 MICROCAD COMPUTERCORPORATION
163117 FLAT PANEL MONITORS 0110112009 I 1,176.33 006324
Cheque Amount - 1,176.33
001484 PELMOREX MEDIA INC.
108032 WEATHER FORECAST SERVTCE 0313112009 I 315.00 006325
Cheque Amount - 315.00
000796 SANDS CANADA INC./ANGUS
00661849 GLOVES 0410812009 I 46.33 006326
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
OO+489 SOFALVIÐOOR SYSTEMS
Cheque Amount -46.33
Page 2
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 226 of 309
lnvolce Cheque
Date Type Amount
1070 REPLACE & TNSTALL CABLES 04/03/2009 I 291.11 006327
2008.08.1e 6.3 s050 MUNtCtpALtTY OF BAYHAM 0411612009 1:28PM
Accounts Payable
Royal Bank
Cheque Register - 0411612009
Cheque Amount - 291.11
000930 TscsroREs L.P.
ß1A27070 oRANGE JACKET, SWEATER 0312412009 I 96.03 006328
181032341 SOLDER, ELBOWS 031Q5t2009 I 54.04 006328
181033585 V|NYL TUBING O3l18t2AO9 I 42.21 006328
Cheque Amount- 192.28
OOO99O ZAPS TREE AND I.AWN SERVICE
000u2a7 REMoVAL oF TREES 0410812009 t 4,677.75 006329
Cheque Amount - 4,677.75
Cheque Run Total - 2'1,215.90
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 227 of 309
2008.08.1S 6.3 9050 MUNICIPALITY OF BAYHAM 04/16/2009 2:18PM
Accounts Payable
Royal Bank
Cheque Register - 0411612009
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
OO,I5O7 ST ALBAN'S CHURCH MEMORIAL FUND
memorial donation E. LORRAINE BAILEY 04Í1612009 I 50.00 006330
Chegue y'rrnount - 50.00
Cheque Run Total - 50.00
Page 'l
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 228 of 309
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412312009
0412312009 1:00PM
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
001513 1483310 oNTARTO L|MTTED
computer DELL TOWER & MONITOR 04l22l2\Og I 384.18 006331
ChequeAmount- 384.18
000008 407 ETR
82665,1445 Apr TOLL CHARGES 04l12l2}Og I 41-28 006332
Cheque Amount - 41.28
000009 843002 oNTARro tNc
11051003 HAULING GRAVEL 0410612009 I 1,679.66 006333
Cheque Amount - 1,679.66
OOOOI2 A & L CANADA LABORATORIES INC.
172648/ ORGANIC CARBON, ENV PARAME 03/31/2009. I 546.00 006334
Cheque Amount - 546.00
OOOO23 AAROCAGGREGATES LTD
J057086 CRUSHED STONE, GRAVEL 0411612009 I 1,277.79 006335
Cheque Amount - 1,277.79
001511 ABEXAFFILIATED BROKERS EXCHGE
210691 BAYHAo2 - TNSURANCE RENEWAL 04/08/2009 I 4,904.28 006336
Cheque Amount - 4,904.28
OOOO42 ACU-TEC INSPECTION & SERVICE LTD
2009't78 ANNUAL INSPECTION 0410712009 I 7'19.04 006337
2009179 tNSpECTtON OF L|FT EQUTP 0410712009 I 503.74 006337
Cheque Amount - 1,222.78
OOOO31 ADT SECURITY SERVICES CANADA
37827003 ALARM SYSTEM 0412012009 I 219.45 006338
Cheque Amount - 219.45
001337 AROUNDABOUTBAYHAM
smoke alarm ad 'lTS THE LAl¡r AD O4l14l2OOg I 30.00 006339
Cheque Amount- 30.00
OOOOTO ATKINSON, DAVIES INC
27470 GEOTECHNICAL REPORT 04101t2009 I 393.75 006340
Cheque Amount - 393.75
OOOOTI ATI.ANTIC INDUSTRIES LIMITED
626316 CROSSINGS 0411312009 I 2,835.46 006341
Cheque Amount - 2,835.46
OOOO75 AYLMER EXPRESS
00001,f4779 PUBLIC MTG,I-ANDSCAPING, PW O3l31l2OOg I 216.09 006342
Cheque Amount -216.09
Page 1
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 229 of 309
2008.08.19 6.3 9050
OOOI6O CANONCANADAINC.
6182364 METER BILLING
000171 cBsc CAP|TAL tNC
2735220 COPIERRENTAL
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412312009
O4l23l20}g 1:00PM
0411512009 I 519.61 006343
Cheque Amount -519.61
04t10t2009 I '1,294.98 006344
Cheque Amount - 1,294.98
OOO212 COUNTY OF ELGIN
tNoooo13552 APR|L',Og POLTCE SERVTCES 04t1412009 I 56,530.41 006345
Cheque Amount - 56,530.41
000263 DINGLE LINE EQUIPMENT SUPPLY
799 WATER STOPPERS 04t1412009 I 7,627.50 006346
Cheque Amount - 7,627.50
001515 EAST ELGIN FAMILY HEALTH TEAM
Janl-Mar31/09 KRISTAL PITTER JAN 1-MAR 3ll0g 04115t2009 I 25,'196.70 006347
Cheque Amount - 25,196.70
OOO284 ED ROLOSON
expenses - conferenc WATER WORKS CONFERENCE O4l2Ol2OOg I 576.62 006348
Cheque Amount - 576.62
OOO316 EQUIPMENT CENTRE SIMCOE LTD
T050621 FLOOR SAW, BI.ADES 04109/2009 I 74.95 006349
Cheque Amount - 74.95
OO1288 FARMINGTON MECHANICAL INC.
007437 METER CHANGE OUT 04t1312009 I 6,237.00 006350
007442 UNTON ST pUMp STATTON REPATR 0412A2009 I 8,082.90 006350
Cheque Amount- 14,319.90
OOO338 FIRE SAFETY DISTRIBUTION CTR
lNoo0438 MEMBERSHIP RENEWAL 0411412009 I 100.00 006351
Cheque Amount- 100.00
001514 FLEXO PRODUCTS LIMITED
88s262 DESCALER O4t1512009 I 118.60 006352
Cheque Amount - 118.60
OOO357 G& K SERVICES CANADA INC
1518394773 SHOP TOWELS, FLOOR MATS 04t16t2009 I 219.42 006353
Cheque Amount - 219.42
OO15O8 GENESÍS REHABILITATION
09042009-8T01 ASSESSMENT OF PLYGRD EQU|P 0410912009 I 990.78 006354
lnvoíce
Payee Number
lnvoice Gheque Cheque
Date Type Amount Number
ChequeAmount- 990.78
Page 2
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 230 of 309
lnvoice
,Date Type
Cheque Cheque
Amount Number
OOI51O HARTMAN ELECTRONICS &
30436 PORTABLERADIOS
OOO427 HYDRO ONE NETWORKS INC
2008.08.19 6.3 9050
4p153993-93004
4pr73394-8'1003
36657
37679
37680
39356
39357
39358
41018
57748
000564 LYNDA MILI.ARD
F200$023
OOO572 MANULIFEFINANCIAL
100594574
100594802
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412312009
0410912009 I
Cheque Amount -
0412312009 1:00PM
4,824.31 006355
4,824.31
ô4.96 006356
73.30 006356
138.26
2,759.84 006357
2,759.U
874.65 006358
874.65
158.'t4
158.14
't,181.25 006360
1,181.25
787.29 006361
626.42 006361
927.63 006361
516.63 006361
9'12.08 006361
279.05 006361
1,206.77 006361
120.78 006361
5,376.65
17.75 006362
17.75
6,596.14 006363
2,809.25 006363
9,405.39
467.48 0063il
UTILITIES - PUMP#4
UTILITIES - PUMP#3
REG GAS
DIESEL DYED ULSD
REG GAS
DIESEL DYED ULSD
ULS DIESEL
REG GAS
REG GAS
PAIL LUBE PUMP
LUNCH EXPENSE
MAY'09 REMIT
MAY'09 REMIT
04t09t2009
0410912009
Cheque Amount -
001512 JOSEPHINE KOZAKIEVICZ
reimburse credit CREDIT ON TAX ACCT 04t16t2009 I
Cheque Amount -
OOO5I3 KOOLEN ELECTRIC
14481 RELOCATE SWITCH 04t14t2009 r
Cheque Amount -
OOO518 KWK KOPY PRINTING
24195 BUSINESS CARDS ED B, / M TAYL( O4I22I2OO9 I
Cheque Amount -
OOO542 LIFE SUPPORT SERVICES
09-024 CPR RECERTIFICATION
OOO235 LIPPERT & WRIGHT FUELS LTD.
0410712009 I
006359
Cheque Amount -
o310412009
03/13/2009
0311312009
03t20t2009
03t20t2009
03t20t2009
03/30/2009
o3t10t2009
Cheque Amount -
04t23t2009 I
Cheque Amount -
04/09/2009
04t09t2009
001483 PARTSMASTERCANADA
Cheque Amount -
5OO3O3I7 AEROSOLS, STARTERKIT 0313112009 I
Page
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 231 of 309
lnvoice
Payee Number
lnvoice
Date Type
Cheque Cheque
Amount Number
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412312009
0412312009 1:00PM
Cheque Amount - 467.48
OOOTIO PORT BURWELL HOME HARDWARE
6668 C|-AMPS, ADAPTER O3t0412009 I 5.84 006365
6669 ELBOWS, BUSH|NG, COUPL|NG O3t04t2009 I 17.54 006365
6681 SPRAY BOTTLE, CLOTH, WHEEL 03/09/2009 I 18.03 006365
6692 BROOM HANDLE, POLE 03/13/2009 I 19.19 006365
6693 BATTERTES 03/13/2009 I 7.31 006365
6696 FOAM, ADHESTVE 03/13/2009 I 20.65 006365
6709 MARKERS 03t21t2009 I 11.71 006365
6718 GARBAGE BAGS 03t31t2009 I 40.67 006365
710 DETERGENT, PESTTCTDES 03125t2009 I 21.09 006365
Cheque Amount - 162.03
OOO727 PUROLATOR COURIER LTD
404764914 COURTER SERVÍCE 04t03t2009 I 75.98 006366
Cheque Amount - 75.98
OOO733 R& R REFRIGERATION
2788 CHECK COOLER 04t06t2009 I 210.00 006367
Cheque Amount - 210.00
OOO742 RBC LIFE INSURANCE COMPANY
21842 þr'09 APRIL'O9 REMIT O4l21l2OOg I 60.94 006368
Cheque Amount - 60.94
OOO743 RBCROYALBANK
4516050000954176ESAGSAO - DVD 03/30/2009 I 33.90 006369
4516050000954176HydrHYDRO ONE - STREETLIGHTS 03/122009 I 2,431-97 006369
45160500009s4176MTOMTO - LTCENCE PLATE 03t24t2009 I 235.25 006369
4516050000954176SymóYMANTEC O3l25l200g I 537.86 006369
OOO744 REALTAXINC
25't80
Cheque Amount - 3,238.98
FTNAL NOTTCES 4-001-03400 04t}7t2009 I 467.25 006370
03/30/2009 I 237.30 006372
03/30/2009 t 237.30 006372
03/30/2009 I 237.30 006372
03/31/2009 I 237.30 006372
Cheque Amount - 467.25
OOO745 RECEIVER GENERAL FORCANADA
application fees APPLICATION FEES O4l2Ol20Og I 525.00 006371
Cheque Amount- 525.00
OOI5O9 ROB GILLIES TRUCK
KO8O7 DRILL & SPRAY
KO8O8 DRILL&SPRAY
KO8O9 DRILL&SPRAY
KO81O DRILL&SPRAY
Page 4
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 232 of 309
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0412312009
lnvoice
Payee Number
lnvoice Cheque Cheque
Date Type Amount Number
K08l 1 DRILL & SPRAY 0313112009 I 237.30 006372
Cheque Amount- 1,186.50
OOO77O RODGER MARTIN
sale ofdog tags TAGS 0801-0995
OOO789 SAFEDESIGN APPAREL LTD
0412112009 I 2,200.00 006373
Cheque Amount - 2,200.00
227246 COATS. PANTS 0411412009 I 3,488.82 006374
Cheque Amount - 3,488.82
OOO829 SPECTRUM COMMUNICATIONS LTD
0000005782 ANSWERING SERVTCE O4rt512009 I 84.70 006375
Cheque Amount - 84.70
OO1482 SUN MEDIA CORPORATION
x11213512 ZONTNG BY-|-AW- NU FARMS 04t01t2009 I 243.05 006376
x11213513 ZONTNG BY-|áW- SCHWARTZ 04t01t2009 I 242.00 006376
x11214454 SALE OF SURPLUS EQUtp 04t08t2009 I 153.09 006376
ChequeAmount- 638.14
OOí4,I8 TELUS
016242498007 CELL PHONE - B KNTFTON cø.t}5t2009 I 34.89 006377
Cheque Amount -34.89
OOO935 UNION GAS LIMITED
Apr273-210619È9754 UITILITIES - E.C.C.
Nr273-2106243-0725 UTILITIES - PUMP#I
Cheque Amount - 632.04
000966 WEBER'S WELDING & MFG
13325 FLATBARS, SHAFT 04t15t2009 I 80.80 006379
Cheque Amount - 80.80
Cheque Run Total - 159,609.98
0412312009 1:00PM
04116t2009 I 613.77 006378
04113t2009 I 18.27 006378
Page 5
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 233 of 309
2008.08.19 6.3 9050 MUNICIPALIWOF BAYHAM
General Ledger
Posting Summary Trace: 008816
04123/2009 4:12PM
Accounts Pavable Voided Cheque
01-0100-1030 2009 04 04/2312009 cDtsT
0l-0100-1950 2009 04 04/2312009 cDtsr
Posted By: SANDRA
recipient is decease{
recipient is deceased
Void Ghq:6239
PETER KOZAKIEVICZ
Void Chq:6239
PETER KOZAKIEVICZ
Total Debits
Total Credits
Net Posting
2,759.U
-2,759.U
2,759.U
-2.769.U
0.00
Page
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 234 of 309
2008.08.r9 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0413012009
04/30/2009 9:304M
OO15I7 ALLIED MEDICAL
077759 MASKS, NASALATRWAYS 0/.t21t2009 t 412.37 006380
Cheque Amount - 412.37
OOOO6O ANNEX PUB. & PRINTING INC
rN3819s ESSENTTALS V|DEO CLrpS DVD c/,t24t2009 r 1,193.85 006381
ChequeAmount- I,193.85
001518 AYLMERFIRE DEPT.
22 MEETING & MEAL Ml22l20A9 I 15.00 006382
Gheque Amount - 15.00
001295 B &B GRAYDON ENTERPRISES
reimburse credit 2OOT|OB SUPPLEMENTAL - CREDIT O4l23l2OOg I 1,U9.75 006383
Cheque Amount - 1,8/;9.75
000146 CANADA l-AW BOOK tNC
T090169 MUNtCtpAL LEctSt-ATtON Mt15t200S I 239.36 006384
ChequeAmount- 239.36
æ0175 CEDARSIGNS
'15159 STEEL Mll7nOOg I 497.49 006385
Cheque Amount - 497.49
OO1O12 CLEARTECH INDUSTRIES INC.
370760 SJC POTASS|UM PERSULFATE O4tI7t2ltr,g t 124.67 bOOeeO
Cheque Amount - 124.67
OOOIOO CORPORATE EXPRESS
22473952 F|LE FOLDERS O4t23t2009 I 157.06 006387
Cheque Amount - 157.06
OOO25O DEL-BAC SALES LIMITED
198922 GARBAGE BAGS, CUPS, STAN Rrv O4lO2r20Og I 365.62 00638{l
ChequeAmount- 365.62
000263 DINGLE LINE EQUIPMENT SUPPLY
804 DOZER TRACK, YARD HYDRANTS O4t20t2009 I 1,771.00 006389
Cheque Amount - 1,771.00
000001 DPoc
o24 POSTAGE 04t29t2009 I 1,0s0.00 006390
Cheque Amount - 1,050.00
OOO282 EDBRADFIELD
reimburse purchase WORKBOOTS
OOO334 FASTENALCANADA
04t29t2009 I 135.59 006391
Cheque Amount -135.59
Page 1
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 235 of 309
2008.08.19 6.3 9050
oNTrs25s8l PAINT, EAR PLUGS
000367 GENERALCHEMICAL
90225467 ALUM SULFATE
OOO427 HYDRO ONE NETWORKS INC
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0413012009
0413012009 9:30AM
o4l16l?009 84.99 006392
Cheque Amount -84.99
0411712009 I 575.66 006393
Cheque Amount -
Ap¿539047266
4pr2539G55002
4pr50221{5009
Apr6239è22001
4p162790{7266
4pr81590{7297
4p187790{7295
000¡f46 JACKIE BOOTLE
Aprl5/09Mayl5/09
AprilE1237&01
ApdlE1421241
AprilE2238G01
ApnlE2420041
April E4540741
April E45409-01
April E454'10-01
UTILITIES. MENNA STL
UTILITIES - PB STL HVUI19
UTILITIES - TREATMENT PI.ANT
UTILITIES. STRAF STL
UTILITIES - RCHMD STL
UTILITIES - EDEN STL
UTILITIES - CORINTH STL
UTILITIES - FIREHALL
UTILITIES. MED BLDG
UTILITIES - PUMP#s
uTtLtTtEs - s.c.c.
UTILITIES. OFFICE
UTILITIES - PUMP#2
UTILITIES - LIBRARY
04117t2009
041't7t2009
0/.12012009
0411712æ9
0411712009
0411712009
0ø.|17t2009
575.66
547.32 006394
1,617.58 006394
5,553.28 006394
1,014.96 006394
181.10 006394
487.46 006394
178.69 006394
Cheque Amount-
MANAGER FEES & LD CALLS 04f29t2009 I
Cheque Amount -
OOO54O LAERDAL MEDICALCANADALTD.
81131126 DATACARD W/CARD TRAY 0/.113t2009 I
Cheque Amount -
000610 MINISTER OF FINANCE
71't9 NEW PROGRAM REGISTRATION O4l20l2009 I
Cheque Amount -
000614 MOBIL STRIPING & SVVEEPING LTD
27470 POWER SWEEPTNG O4t1s2009
27535 POWER SWEEPING. GREEN LINE O4l21l2009
Cheque Amount -
000619 MUNICIPAL HEALTH & SAFETY
2009272 COURSE - F|RE SECTOR SpECtFt( 03t31t2009 I
Cheque Amount -
000633 NATURAL RESOURCE GAS LIMITED
794.48
121.48
9,580.39
794.48 006395
006396
006397
006398
006398
006399
121.48
585.00
585.00
11,635.31
211.31
11,U6.62
1,023.75
04t17t2009
0411712009
0/,t17t2009
0411712009
04117t2009
04117t2009
04t17t2009
1,023.75
620.98 006400
185.31 006400
14.47 006400
520.99 006400
281.98 006400
15.29 00900
60.77 006400
Page
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 236 of 309
2008.08.19 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0413012009
04/30/2009 9:304M
April E51600-01 UTILITIES - GARAGE 0411712009 I 875.89 00ô400
F19290{l April UTILITIES - EDISON MUSEUM 0412012ñ9 I 154.50 006400
F20600-01 April UTILITIES - V.C.C. 0412012009 I 39.10 006400
F26864-01 April UTILITIES - PUMP#6 0/.12Û12009 I 13.64 00erc0
G0621041 April UTILITIES - PB LIBRARY 0412012009 I 97.53 006400
G06305{1 April UTILITIES - PB MUSEUM C/,l20l2æ9 I 291.17 006400
G06307-01 April UTILITIES - PB FIREHALL 04l20l2ùOg I 4!û.22 006400
G15700-01 April UTILITIES - PB OPP 0412012009 I 12.08 006400
G4040741 April UTILITIES - PB GARAGE O4nU2@9 I 154.50 006,100
Cheque Amount- 3,W4.42
001480 NEwRo SALES (2004) LTD
64859 REPA|RTO ABS pUMp 0É't15t2009 I 1,249.13 006401
Cheque Amount - 1,249.13
000694 PAULGROENEVELD
purcfrase - supplies MULTI CARD READER
OOO727 PUROLATOR COURIER LTD
404821883 COURTER SERVTCE
404880994 COURTER SERVTCE
e/.12712009 I 22.33 00ô402
Cheque Amount - 22.33
04t09t2009 I 279-45 006403
0411712@9 I 62.51 006403
Cheque Amount - 34'1.96
001487 RTCKWETSLER
vaccinations HEP B VACCINATIONS O4l29l2OOg I 155.43 00ô404
Cheque Amount - 155.43
OOO77O RODGER MARTIN
#3 Mar'09 MARCH'O9 K-9 CONTROL 0313112009 I 1,207.50 006405
Cheque Amount - 1,207.50
001516 ROYANDERSON
reimburse credit 2008 SUPPLEMENTAL - CREDIT O4l23l2æ9 I 135.69 006406
ChequeAmount- 135.69
OOO797 SANDYTOWN DE\ÆLOPMENTS
tax credit 2008 SUPPLEMENTAL - CREDIT O4l24l2OOg I 824.96 006407
Cheque Amount - 824.96
OO.1OO2 TILLSONBURG FIRE & SAFETY EQUIPMENT
11509 EMERGENCY LTGHT PAK O4t14t2009 I 157.02 006408
Cheque Amount - 157.02
OOO932 UNDERHILL FARM SUPPLYLTD
203361 COUPLERS, CLAMPS 04t20t2009 I 22.76 006409
Gheque Amount - 22.76
Page 3
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Page 237 of 309
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM 04130/2009 9:3OAM
Accounts Payable
Royal Bank
Gheque Register- O4lSOl2OOg
001216 WATSON & ASSOCTATES
15078 PSAB&ASSETMANAGEMENT A/28t2009 | 4,670.,t0 006410
15223 PSAB &ASSET MAMGEMENT 03/31/2009 J 2,323.39 006410
Cheque Amount - 6,993.79
000966 WEBER'S WELDING & MFG
13u1 FIáTBARS, SQUARE BAR 0/.t23t20Æ,9 I 370.78 006411
Cheque Arnount - 370.78
Cheque Run Total - 47,739.90
Page 4
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Page 238 of 309
2008.08.19 6.3 9050
OO15I9 DAVIDMARTENS
refund deposit
MUNICIPALITYOF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - O4l30l2OOg
REFUND GRADING DEPOSIT 0/.13012009 I
ChequeAmount-
Cheque Run Total -
O4lSOl2OOg l0:174M
0fIj4.12
500.00
Page
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 239 of 309
SORW }IUNICIPALITY OF BAYHAI{
TOT PACKETS - 2
ADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORTCOI{PANY TOTALS
ADJUST. CR CURRENT TOTAL
8,596.54
L ,732.L4
4,355. I 0
939.29
L5,623.07
34,044.31
50.00
34,094.3r
49,7L7 .38
107.60
5.5E
49 ,850 .36
ANALYSIS OF SERVICE CHARGES
RUN: APR 2L 2009 N0: APAGE: I129GST REG: 100057415 RT0004C0ilPANY PAGE¡ 5
DEBIT DATE3
^PR
22, 2OO9
DATE 0F PAY: APR 24, 2OO9
YTD TOÎAL
79 ,304.86 FEDL TAX
NR TAX
PROV TAX
L5,748.20 Er CONT
QPIP
39,59I.E8 CAN PEN
QC PEN
QC HSF
8,531 .75 0N EHT
I{B HET
NL HAPSET
t43,L76.69 T0T STATS
CHEQUES
3LO,404.42 DEPOSTTS
US DEPS
45O. OO DED DEPS
31O,844.42 TOT NPAY
RRSP
RTI
454,031.11 TOT PAYRoL
L,394.92 SERV CHRG
69.75 GST
PST
455,494.74 GRAND TOT
UNITS
I
CHARGE
41t.00
FEDL TAX
NR TAX
PROV TAX
EI CONT
QPIP
CAN PEN
QC PEN
QC HSF
ON EHT
lIB I{ET
NL I.IAPSET
TOT STATS
cl{EQuEs
DEPOS ITS
US DEPS
DED DEPS
TOT NPAY
RRSP
RTI
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
CURRENT
E,596.54
L,732.L4
4,355.10
939.29
L5 ,623 .07
34,044.3L
50.00
34,094.3r
49,717 .38
107.60
5. s8
49,830 .36
ADJUST-DR YTD ADJTJST
I TEI{
PAYROLL RUNS
ITEI{ UNITS CHARGE
SALARIED I{ORKPAYS 2L II.92
PAY ADVICE FOLD 50 6.00
TOTAL S,/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
ITEI{
HOURLY I{ORKPAYS
COURlER FEE
107.60
UNTTS
9
I
CHARGE
15.68
t0.00
49,850.36 DEBIT INFORI{ATIoN: 005 05102 l0ll925
Cheque Register being Cheques #6311 to Cheque #6412 inclusiv...
Page 240 of 309
I
CORPORATION OF THE MTTNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, CGA,
SUBJECT: Tax Rates
DATE: April29,2009
FILE: F 05-09
NUMBER: F2009-26
Discussion
Further to council's approval ofthe 2009 budget, a by-law is required to set the actual tax
rates for the fiscal year.
Total tax rates decreased by 1.83%. The average reassessment increase for 2009 is 4.3%;o.
Combined with the tax rate decrease, an average residential property will see an increase
of 2.39%o. Individual changes in assessment will vary from property to property and will
affect the level ofchange in property taxes.
Recommendations:
THAT by-law 2009-063, being a by-law to establish a levy for the year 2009, to adopt tax
rates, provide for penalty and interest in default of payment and the collection thereot be
presented to council for enactment.
Respectfu lly submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer
Staff Report F2009-26 regarding Tax Rates. File: F05-09
Page 241 of 309
TT{E CORPORATION OF TIIE
MUI\ICIPALITY OF BAYIIAM
BY-LAW NO.2009-063
BEING Ä BY-LAW TO ESTABLISH A LEYY FOR TIIE YEAR 2OO9'
TO ADOPT TAX RATES, PROVil)E FOR PDNALTY A¡tn
INTEREST IN DEFAULT OF PAYMENT AI\D TIIE COLLECTION
TIIEREOX"
\YIIEREAS the Munícipal Act, 2001, S.O.2001, c.25 as amended provides that the Council of a local
municipality pass a by-law to levy a separate tax rate on the assessment in each property class, and;
ÌVHEREAS the Municipal Act, 2001, S.O.2001, c.25 require tax rates to be established in the same
proportion to tax ratios, and;
\ilIIEREAS cærtain regulations require reductions in certain tax rates for cefain classes or subclasses of
propefy, and;
WHEREAS it is necessary and expedient to levy on the whole rateable proPerty according to the las
revised assessment roll of the Municipality the srun of 52,702,556 for the purposes of the lower-tier
municipality for the current year,
NOW TIIEREFORE THE COT]NCIL OF TIIE CORPORATION OF THE MUMCIPALITY OX'
BAYHAM I{EREBY ENACTS AS F'OLLOWS:
1. TIIAT for the purpose ofproviding for the Corporation's general Puq)oses, the tax rates set out in
Schedule sA' be hereby adopted and levied for the year 2009 upon the whole of the said
assessment of ltre Municipality according to the last revised assessment ¡oll.
2. THAT for the purpose of providing for the County of Elgin general levy, the tax rates set out in
County of Elgin ny-faw OS-t¡ b€ hereby levied for the year 2009 upon the whole of the said
assessment ofthe Municipality according to the last revised assessment roll.
3. TIIAT in additiorl for the purpos€s of providing for the public and separate school education
putposes, the tax rates set out by the Ministsr of Finance under Regulation 98/06,as revised, of the
Education Act be hereby levied for the year 2009 upon the respective portions of the said
ass€ssment of the School supporters of the said Municipality according to the last revised
assessment roll.
4. TIIÄ,T all tores and other special rates shall be paid in the office of the Tax Collector or Treasurer
of the Municipalþ of Bayham.
5. TIIAT taxes for all properties shall become due and payable one-half on or before August 28'
2009 and one-halfon or before November 20, 2009, and non-payment ofthe amount as noted, on
the dates stated in accorda¡rce withthis section shall constitute default-
6. TIIAT on all tæres, which a¡e in default on the lst day following t}le above noted due dates, a
penalty of 1.25% shall be added and thereafter a penalty of l.25Yo per month will b€ added on the
ìo day of eacn and every month the default continues, until December 311 2009.
7. TIIÄT on all ta,xes in default on January 1't, 2010, interest shall be added at the rate of
1.25% per month for each month or fraction thereof in which the default continues.
8. TIIAT penalties and interest added in default shall become due and payable and shall be
collected as if the same had originally been imposed and formed part of such unpaid tax
levy.
g. TIIAT the Collector shall cause the same to be mailed to the residence or place of business
of such person indicated on the last revised assessment roll, a written or printed notice
specifying that amount oftaxes payable.
Staff Report F2009-26 regarding Tax Rates. File: F05-09
Page 242 of 309
ByJaw 2ü)F0{Í1 '2-
10. TIIAT all byJaws inconsistent with the provisions of this by-law are hereþ repealed.
READ À FIRST, SECOND AT\D THIRD TIME A¡TD FINALLY PASSED TIIIS TTTI DAY
oFlt{aY2009.
MÄYOR CLERK
Staff Report F2009-26 regarding Tax Rates. File: F05-09
Page 243 of 309
ByJaw 2fi)9-063 -3-
CORPORATION OF TIIE
MT]NICIPALITY OX' BAYIIAM
BY-LAWNO.2009-M3
Schedul-e A
Pro¡rert¡' Class
Residential/îarm
Farmland Awaiting Development
Multi-Residential
Commercial OceuPied
Commercial Vacant Units
Commercial Vacant Land
Industrial Occupied
fndustrial Vacant Units
fndustrial Vacant Land
Pipelines
Farmlands
Managed Forests
2009 lax Rate
0 .6417]-32
0.320857å
1_. 5053318
1. 0508708
0.7356098
0.735609â
L.4278'7'tÈ
0.9281202
o.92BL20Z
0.7345053
0.L60428+
0.L604282
Staff Report F2009-26 regarding Tax Rates. File: F05-09
Page 244 of 309
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: Aptil2I,2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: i
SUBJECT: IT Support Services 2009 NUMBERtF2009-25
PurDose
This report is to recommend approval in principal for an agreement to provide IT support services for
2009.
Background
The Municipality of Bayham approved a by-law, with several arcamunicipalities, for a shared service
agreement for IT support in late 2007. This shared service agreement has worked well in providing
the municipality the support it requires for IT services.
Discussion
A new agreement for 2009 has been drafted to reflect changes in time requirements for the various
municipalities and agencies included in the agreement. Staff support the proposed by-law and time
allotted within the agreement.
Attachments:
l. IT Support Agreement
Recommendation
THAT by-law 2009-061being a by-law to authorize the execution of an agreement with Elgin County
area municipalities and agencies for the sharing of information technology support services be
presented for enactment.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer
Staff Report F2009-25 regarding IT Support Services 2009. F...
Page 245 of 309
THE CORPORATION OF THE
MI'IVCIPALITY OF BAYHAM
BY-LAW2009-61
A BY-LAW TO AUTHORIZI"THE EXECUTION OT'AII AGREEMENT WITH
ELGIN COUNTY AREA MTJMCIPALITIES AIID AGENCIES FOR TIIE
SHÄRING OF INFORMATION TECIINOLOGY SI]PPORT SERVICES
WIIEREAS Corporation of the Township of Malahide proposes to retain staff for
information technology support services and to contract with area municipalities and
agencies to provide such services;
.A.ND WHEREAS certain area municipalities and agencies of the Elgin County a¡ea wish
to participate in this co-operative approach to meeting information technology support
needs of their respective organizations;
AND \ryHEREAS the Council of the corporation of the Municipality of Bayham deems
it necessary and expedient to execute an agreement with the Township and Malahide and
other parties for the provision ofIT supPort services.
NOW TIIEREF'ORE THE CORPORATION OF' TIIE MI]NICIPALITY OF
BAYIIAM ITEREBY ENACTS AS X'OLLOWS:
1. TIIÁ,T the Mayor and Clerk be and are hereby authorized to execute the
Agreement attached hereto as Schedule "A" and forming part of this byJaw
between The corporation of the Township of Malahide, The corporation of the
Municipality of Bayham, The Corporation of the Municipality of Central Elgin,
The Corporation of the Municipatity of West Elgin, The Corporation of the
Municipality of Dutton-Dunwich, The Corporation of the Township of
Southwold, and The Elgin St. Thomas Health Unit for the provision of
Information Technology Support Sevices.
2. AND THAT this byJaw shall come into full force and effectupon final passing.
READ A X'IRST, SECOND AND THIRD TIME AND FINALLY PASSED TIIIS
6TH DAY ox'MAY 2009.
MAYOR CLERK
Staff Report F2009-25 regarding IT Support Services 2009. F...
Page 246 of 309
AGREEMENT FOR
THE SHARING OF IT SUPPORT
THIS AGREEMENT made this day of May,2008.
BETIù/EEN:
The Elgin St. Thomas Health Unit
(Hereinafter referred to as "Health Unif')
ofthe First Part
AND:
The Corporation of the Municipality of Central Elgin
(Hereinafter referred to as "Central Elgin")
ofthe Second Part
AND:
The Corporation of the Municipality of West Elgin.
(Hereinafter referred to as "'West Elgin')
of the Third Pa¡t
AND:
The Corporation of the Municipality of Dutton/I)unwich
(Hereinafter referred to as sDutton/I)unwich')
of the Fourth Part
AND:
The Corporation of the Municipality of Bayham
(Hereinafter refemed to as "Bayham")
of the Fifth Pa¡t
AND:
The Corporation of the Township of Southwold
(Hereinafter referred to as "Southwold")
of the Sixth Part
AND:
The Corporation of the Township of Malahide
(Hereinafter referred to as "Malahide')
ofthe Seventh Part
Staff Report F2009-25 regarding IT Support Services 2009. F...
Page 247 of 309
\üIIEREAS pr¡rsuant to the provisions of the Municipal Act, 2001, S' O. 2001, c.25, s.
20 (l) as amended, the parties have enacted By-laws to authorize an agreement between
the parties;
AND ÌVHEREAS the above parties with to exercise a co-operative approach to the
respective needs for IT Support;
AND WHEREAS it is deemed expedient to share services between the municipalities to
ensure adequate IT Support is available in each community;
NO\ry THEREFORE the parties hereto mutually agree as follows:
Specialist, Malahide has
including H&S training,
Township employees,
e actions of the emPloYee,
as with all employees is insured through the Township's Insurance with Frank
Cowan Company
(2) Each member agrees to purchasing the following hours annually, effective
January 1,2009 (lravel time is not a billable cost) :
Elgin St. Thomas Health Unit - 588 hours (49 weeks @ 12 hours)
Municipality of Central Elgin - 196 hours (49 weeks @ 4 hours)
Municipality of West Elgin - 48 hours (12 days @ 4 hours)
Municipality of Dunwich/Dutton - 48 hours (12 days @ 4 hours)
Municipality of Bayham - 48 hours (12 days @ 4 hours)
Township of Southwold - 48 hours (12 days @ 4 hours)
Township of Malahide - 576 hours (12 months @ 48 hours)
(3) 2009 Rates
Hourly rate: $52.50
Overtime hourly rate: $62.00
The following mileage charges will apply:
Municipality of West Elgin - S.50/km tolfrom St. Thomas
Municipality of Dunwich/Dutton - $.50/km to/from St. Thomas
Municipality of Bayham - $.50/km tolfrom Aylmer
Township of Southwold - $.50/km to/f¡om St. Thomas
Mileage charges will also be charged when the IT Support Specialist is requested
to pick up purchases on the Member's behalf at a rate of $.50/km
The Township of Malahide will invoice each Member a monthly flat rate
estimated charge of l/12ú for the periods January to November. The December
invoice will reflect the reconciliation for actual annual hours used.
(4) All members agree that the IT Support Specialist will generally commit to a
predetermined time period, such as all day ìVednesday for 50 weeks ofthe year.
However, all members recognize that trnforeseen circumstances may require the
pre-determined time to be shifted.
(5) Those members who require the IT Support Specialist to work beyond normal
work hours of 8:00 am to 4:30 pm will be charged at the Overtime hourly rate.
(6) Ifthe incumbent IT Support Specialist quits, or is unavailable for long periods
of time (such as illness) the Township will not be responsible to provide a
replacement IT Support Specialist
Support
scope
Staff Report F2009-25 regarding IT Support Services 2009. F...
Page 248 of 309
(8) Any performance issues should be brought to the attention ofthe Treasurer of
the Township of Malahide.
(9) The IT Support Specialist will provide each member with a written
description ofthe work for each visit.
(10) This agreement is for the year 2009, and members must provide notice by
òciober 31 2009 of their intent to withdraw/change this agreement for the year
2010.
IN MTNESS WHEREOF the parties have duly executed this agreement by their proper
authorized officers in that behalf and affixed their Corporate Seals.
The Elgin St Thomas Health Unit
The Corporation of the Municipality of Cenfral
Elgin
The Corporation of the Municipality of West
Elgin.
The Corporation of the Municipality of
Duffon/Dunwich
The Corporation of the Municipality of Bayham
Staff Report F2009-25 regarding IT Support Services 2009. F...
Page 249 of 309
The Corporation of the Township of Southwold
The Corporation of the Township of Malahide
Staff Report F2009-25 regarding IT Support Services 2009. F...
Page 250 of 309
CORPORATION OF THE MUNICIPALITY OF BAYHAM
TO:
FROM:
STAFF REPORT
Mayor & Members of Council
V/aterlWastewater Superintendent
DATE: April30,2009
FILE: BCF #1
NUMBER: E2009-06SUBJECT: Build Canada Fund Water Works Project
Purpose
This report is to bring forward pricing of materials for the Build CanadaFund waterworks project.
Background
A number of waterworks suppliers through the manufacturers have provided quotes to supply the
material for the said project. The material consists of stainless steel service saddles, brass main and
curb stops, epoxy coated steel couplers, service and main boxes, main valves and fire hydrants. All
materials must meet both Provincial and American Waterworks Standards. The said material comes
with a full five-year manufacturer's warranty and has ¿ JQ+-year life expectancy once in the ground.
Staff Comments
The lowest quotes were received from Evans Utility and Sandale Water Vy'orks, who have been
supplying municipalities with water works materials for many years. Evans through Ford Meter Box
supplies stainless steel and brass products. Sandale supplies main valves and fire hydrants through
Clow Canada. Both company's products provide the said warranty and conform to the above
standards. The municipality has worked with both manufactures over the last 15 yrs. and has found
their products and service to be excellent. All products are U.S.A and Canadian made containing no
offshore steel or brass. Evans total price to supply stainless steel saddles, brass main and curb stops,
service boxes, epoxy coated steel couplers, and pipe restrainers is 5204,692.17. Sandals total price
to supply main valve boxes, main water valves, valve extensions and fire hydrants is5257,623.39.
By purchasing direct for this project the municipality will save upwards to 30% compared to
contractor pricing.
Recommendation
That Staff Report E-2009 - 06 be received for information and that staff be authorized to purchase
water u'orks material for the Build Canada Fund V/ater Works Project from Evans Utility totaling
5204,692.17 and from Sandale Water Works totaling $257,623.39.
Respectfully submitted,
Ed Roloson
Water/Wastewater Superintendent
Staff Report E2009-06 regarding Build Canada Fund Water Work...
Page 251 of 309
Page 252 of 309
CORPORATION OF THE MT'NICIPALITY OF'BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Municipal Ofhce
DATE: April9,2009
F'ILE: F05.09
NUMBER: F2009-22
Purpose:
To recommend repair work required to the exterior of the municipal office.
Background:
The brickwork on the municipal office is beginning to shale and deteriorate. A review of
the roof was undertaken and it was determined that there are no issues with the roof that
may be contributing to the deterioration of the brickwork. As such, written estimates
were requested from various contractors. Two estimates were received for council's
consideration.
Discussion:
Both contractors acknowledged that the windows require work as well. The first
contractor, John Guenther, provided an estimate for the brickwork and simply resealing
the windows. This estimate amounts to $8,500.00. The second contractor, Patrick
Meulemeester, included a separate estimate from a subcontractor to replace all the
windows in the front offrce. The estimate to complete the brickwork is valued at
$8,681.00. The replacement of all seven windows is estimated at $16,800.00
(approximately $2,400.00 per window).
The 2009 budget includes $8,000 for these building repairs.
The lower estimate from John Guenther provides an interim solution to address the old,
drafty windows at the same time that the brickwork is replaced. It is recommended that
this estimate be accepted. However, staff also recoÍrmend that council begin replacing
the older windows at arate of at least one or two per year. Alternatively, council could
opt to replace the windows all at once. This would maximize any energy effrciencies.
These upgrades should improve heating and air conditioning costs for the municipal
offrce.
Staff Report F2009-22 regarding Municipal Office. File: F0...
Page 253 of 309
-2-
Strategic Plan Goal:
GoaI#2 - Ensure reliable, well-maintained and secure infrastructure.
Recommendation:
THAT the estimate from John Guenther be accepted;
AND THAT replacement of the windows be referred to the 2010 budget deliberations.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer
Staff Report F2009-22 regarding Municipal Office. File: F0...
Page 254 of 309
CORPORATION OF THE MUNICIPALITY OF BAYTIAM
STAFF REPORT
TO: Mayor & Members of Council DATE: Illlay 4,2009
FROM: Suzanna Dieleman Mantel, CGA FILE: BCF #1
SUBJECT: Proiect Management NUMBERIE2009-07
Purpose
To obtain council approval for project management - request for proposal submissions.
Background
Prior to issuing a tender call for the construction work required for the water renewal
infrastructure project, staff determined that a project manager would be helpful in
orchestrating the entire project and provide much needed oversight assistance. The scope
of the project is extensive and the assistance of a project manager would be beneficial.
Discussion
Requests for proposal were issued by invitation to four companies. Two proposals were
received in response. Both engineering firms provided hourly rates and an upset limit for
the entire project. The lowest rates and lowest upset limit were provided by Cyril J
Demeyere Limited. The upset limit is set at lYo of the total project value or $20,000 not
including GST.
The second proponent was Spriet Associates and the upset limit provided was 527,400,
not including GST.
Strategic Plan Goal:
Goal #1 - Practice responsible financial management.
Goal#2 - Ensure reliable, well-maintained and secure infrastructure.
Staff Report E2009-07 regarding Project Management File: B...
Page 255 of 309
2
Recommendations:
TIIAT the proposal submitted by Cyril J Demeyere Limited be accepted;
Al[D THAT staffbe directed to negotiate the final contract with Cyril J Demeyere
Limited based on the proposal and to draft the necessary byJaws for council's
consideration.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel, Treasurer
Staff Report E2009-07 regarding Project Management File: B...
Page 256 of 309
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Lynda Millard, Clerk
SUBJECT: Survey Map Restoration
DATE: April24,2009
FILE: Fl8 / R01
NUMBERI C2009-007
Purpose
To provide Council with a recommendation for conservation measures for Scarborough's
Survey of Middlesex and Elgin Counties dated 1910.
Background
Quite some time ago a survey map of Middlesex and Elgin Counties was brought to the
office by Vane Chute, former Township Reeve, with the offer to donate it.
The map was identified from printing on it as follows: "Scarborough's Survey of
Middlesex and Elgin Counties, Ontario Compiled from the Standard Topographical work
of James A. White, Chief Cartographer of the Dominion of Canada and revised from the
Militia & Defence Survey under Capt. W. B. Anderson, Director. 1910".
The map appeared to be in poor condition. The top dowling was unattached, the paper at
the top was torn, with small pieces missing and the edges were taped and brittle. An
attempt to unroll it revealed a rip starting from the top running down through the middle.
A Conservator was consulted who provided a brief assessment of the map. He suggested
that attempts be made to determine how common the map is. It was suggested at the time
that repairs would cost about $1,000. The map has been stored at the office for a number
of years since then.
Staff Comments
Recently, staff was able to make contact with local archivists and found that the Archives
at the University of Western Ontario had the same map in similar condition and suggested
that repairs would now cost approximately $250 more.
Arrangements were made with Mary Gladwin, County of Oxford Archivist, to assess the
survey map on Apnl22"d. She has provided a detailed repair and conservation report
with an estimate of $600 to complete the work. Mary provided pictures of map
restorations she has done and I am confident her experience and devotion to preserving
and conserving local history will ensure excellent results that we can be proud of.
Staff Report C2009-007 regarding Survey Map Restoration. Fi...
Page 257 of 309
Suggested Recommendation:
"THAT Staff Report C2009-007 be received;
AND THAT Mary Gladwin, Archivist, County of Oxford, be requested to
undertake the conselvation measures for the Scarborough's Survey of Middlesex
and Elgin Counties as outlined in her report dated April 22r 2009, at a cost of $600
plus tax, at her earliest convenience.tt
Strategic Plan Goal # 6 Provide and encourage attractive lifestyle choices
Respectfully submitted Reviewed by
Attachment: Conservation Report
Lynda Millard
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Page 258 of 309
REPAIR / CONSERVATION
REPORT
ITEM UNDER CONSIDERATION FOR REPAIR / CONSERVATION:
Map - Scarborough's Survey of Middlesex and Elgin Counties
- ca. 1910
- large map with rods supporting top and bottom edges, approximately 99 cm x 103 cm
- has index of municipalities
- also, churches, schools, post offices, bridges, etc. are coded and marked on the map
CONDITION DESCRIPTION:
- large format paper map, very dry and brittle
- irregular top border where part of the top of the map is attached to a metal support rod, and
has torn away from the rest of the map
- tears along the remaining top border have curled inward
- tape along the top portion of the side edges of the map has lifted
- a long 49.5 cmtear runs half way down the centre of the map
- several small sections have torn away from the main portion of the map
- small tear to the right of the index lists, near the bottom of the map
- otherwise the bottom half of the map is in very good condition
PROPOSED TREATMENT:
. The map should be cleaned and humidified.
. The top rod should be opened and the section of map removed so that it can be reattached to
the main body of the map.
County of Oxford Archives
I2 Vine Street, P.O. Box #69,
Beachville, Ontario. N1J IA0
www.county. oxford. on. calarchives
Bayham Township
Box 160, 9344PlankRoad,
Straffordville, ON NOJ 1Y0
51 9-866-5521
Contact: lynda Millard, Clerk
Staff Report C2009-007 regarding Survey Map Restoration. Fi...
Page 259 of 309
Z.
. If the acidity level is high, the map should be deacidified.
. All required repairs should be made, using different weights and types of Japanese repair
tissue. Tears, beginning with the large tear down the centre of the map should be closed; small
pieces frt into the conect spaces, and any remaining holes should be filled in. All repairs
should be trimmed carefully.
. Remove side tapes if possible and replace with repair tissue; otherwise reattach tape on both
sides.
. It would be advisable to attach alarge strip of 100% cotton across the back surface at the top
of the map and have this fabric attached to the metal rod.
. Likewise, the bottom rod should be removed and another strip of cotton used to reinforce the
bottom of the map and to attach the map to the bottom rod.
. Since this map will probably be displayed in the Council Chamber, instead of using two
separate strips of cotton, the map could be backed with a large piece of cotton that is long
enough to fit into the top and bottom rods.
. After removing the cord from the top rod, rod extensions (dowels) should be attached to
facilitate exhibiting the map. Hooks could then be used to secure the rod to the wall.
. A large piece of mylar that fits over, and around, the map and rods will protect it from
fingerprints.
Pl-ease l/ote: Aff processes are reversibLe.
ESTIMATED COST FOR CONSERVATION OF THIS MAP:
$600.00 PLUS G.S.T.
oate: 22 April2009 Archivist:
Staff Report C2009-007 regarding Survey Map Restoration. Fi...
Page 260 of 309
l
l'iBrenda Gibbons 'i \¡' .;
From:
Sent:
To:
Subject:
Lynda Millard
Monday, May 04, 2009 9:09 AM
Brenda Gibbons
FW: proposed ROMA Resolution
Brenda
Pfease incl-ude this as a request from Mayor Acre as an 9 item for Council discussion
Lynda MilJ-ard, CMO
üIHEREAS the Rural- Ontario Municipal Associatj-on (ROMA) is on the l-eading edge of themunicipal environment resulting in the need to be innovative and proactive requiring newideas and a fresh outlook; AND WHEREAS the munj-cipal representatives on the ROMA Board ofDirectors are vol-unteers who have limited time to devote to the ever changing issues
faci-ng municipalities; AND WHEREAS the four year term of Council provides lj-ttle
opportunj-ty for int.erested council- members to run for membership on the ROMA Board ofDirectors due to demands in their home municipality; THEREFORE be it resofved that theterm for members on the ROMA Board of Directors be changed to 2 years commencing with theterm fofl-owing the 2010 municipal efections; AND FURTHER that the Chair and Vice Chairs
terms of office be l-imited to two years each; to al-l-ow for new ideas and a fresh outl-ook
Proposed ROMA Resolution for discussion. File: A01
Page 261 of 309
Page 262 of 309
3
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORANDT]M
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Committee - Vienna Library/Former Town Hall
DATE: April30,2009
FILE: ROÀ
At its'April 16th meeting, Council received a delegation regarding the Vienna Library/Former Town Hall
building. It was suggested following the delegation that some form of Committee be established to work
on this building issue.
Following the meeting, staff issued a suggestion of a Committee with a maximum 2 members of Council,
I staff, and 3 community representatives. Two members of Council responded expressing interest
(Councillor Taylor and Mayor Acre). Jan Collins responded on behalf of the delegation advising they
have 4 members for the Committee.
At this time, Council members may wish to finalize representation on the Committee and establish first
meeting dates.
For additional information, I would note that the report of the Architectural Conservancy of Ontario
"Preservation Works!" program has not been received at this time.
Staff Memorandum regarding Committee - Vienna Library / Form...
Page 263 of 309
Page 264 of 309
THE CORPORATION OF THE MTTNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Lynda Millard, Clerk
SUBJECT: Additional Cemetery Care Services
DATE: IÙ'{ay 4,2009
FILE: L04
NUMBER: C2009-008
Purpose: To provide Council with a recommendation regarding provision of additional
cemetery care services.
Background: As Council is aware, grass cutting quotes received this year for our abandoned
cemeteries were lower than in previous years. At the Apnl22"d Joint Board meeting members
were advised of the potential for cost reductions at their sites. The three lowest bidders were
invited to provide individual quotes for the Straffordville, Bayham'West, Smuck, Eden and
Guysboro cemeteries. The following are the quotes received:
Municipality of Bayham Cemeteries
Cemetery Name Property Location Smith & Son
Quote per cut per
site
Ground Effects Aylmer Garden Ctr
$
135
$
225
$
180
$
135
$
90
$
r20
$
200
$
180
$
120
$
80
$
100
$
160
$
150
$
100
$
40
#
I BayhamWest
Straffordville
Eden
Guysboro
Smuck
53688 Heritage Line
(west of Richmond)
55939 Heritage Line
56897 Eden Line
57682HentzgeLne
55177 Jackson Line
Staff Comments: Upon receipt, the quotes were forwarded to the Chairmen/Secretaries, who
contacted members to determine whether they wanted to accept the lowest quote for their site.
The following Boards have confirmed theywish to accept the quote provided for their cemetery:
Bayham West, Smuck and Eden.
The Conhactor is aware of proof of $2million liability insurance and IWSIB coverage or
equivalent requirements.
As with the abandoned cemeteries, no spray was required.
Staff Report C2009-008 regarding Additional Cemetery Care Se...
Page 265 of 309
By-law 2009-069 is attached to authorize an agreement with Shaun Smith, Smith and Son
Grounds Maintenance for these services. It is suggested that the Municipalitypaythe monthly
invoice from the contractor and be reimbursed by the individual boards.
Sussested Recommendation :
"THÁ,T Staff Report C2009-008 be received;
TIIAT the price quotes submitted by Smith and Son Grounds Maintenance for cemetery
care services be accepted;
AND THAT By-Law 2009-069, being a by-law to authorize the execution of an agreement
between the Municipality of Bayham and Smith and Son Grounds Maintenance for the
provision of additional cemetery care services, be presented to Council for enactment.t'
Strategic Plan Goals:
Goal # 1
Goal # 3
Goal# 4
GoaI# 7
Respectfully submitted
Attach: By-law 2009-069
Practice responsible financial management
Create a positive business atmosphere
Be dedicated to service excellence
Promote excellence in environmental stewardship
Reviewed by
Lynda Millard
Staff Report C2009-008 regarding Additional Cemetery Care Se...
Page 266 of 309
TEE CORPORATION OF THE MUNICIPALITY OF BAYHAM
Bv-LA\ry NO.2009-069
ABY.LA\il TO AUTIIORIZE THE EXECUTION
O¡'AN AGREEMENT BET\ryEEN TEE
MUNICIPALITY OF BAYIIAM
AND
SHAIJN SMITH O/A SMTTH AND SON GROIJNDS MAINTENANCE
FORTHE PROYISION OF ADDITIONAL CEMETERY CARE SERVICES
\ilHEREAS the Corporation of the Municipality of Bayham is responsible for the
cemetery lands sho\ryn on the map attached hereto as "Map #3", hereinafter referred to as
the "lands";
AND \ilHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous ofentering into an agreement for cemetery ca¡e services on these lands.
TIIEREFORE TIIE COIJNCIL OF THE CORPORATION OF TEE
MI]NICIPALITY OF'BAYHAM ENACTS AS FOLLOWS:
1.
Grounds Maintenance for the provision of cemetery care services.
2. TEAT the respective individual cemetery boards reimburse the Municipality for
the costs incuned.
3. AND THAT this by-law shall come into full force and effect upon the date of its
enactnent.
READ Ä FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS
TTHDAY OFMAY 2009.
MAYOR CLERK
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Page 267 of 309
Schedule "A" to B/L 2009-069
THIS AGREEMENT made in niplicate this 7ù day of May 2009'
BETWEEN:
SHAI,IN SMITH O/A SMITH AND SON GROUNDS MAINTENANCE
(hereinafter refened to as the " Contractor")
of the First Pa¡t
-and-
TIIE CORPORÄTION OF'TEE MIJNICIPALITY OF BAYHÄM
(hereinaft er refened to as lhe " Munlcípality")
of the Second Part
\ilHEREAS the Municipality is responsible for the maintefiance, management and
confrol of the lands shown on the map attached hereto as "Map #3", hereinafter refened
to as the "lands";
AND WHEREAS thc Conhactor wishes to provide c€metery care services for the said
lands;
hereto agree as follows:
The Municipality grants permission to the Conhactor to enter upon
municþal lands for the purpose of maintaining the lands.
The Conüactor agre€s to provide cemetery ca¡e and maintenance as
needed for the lands.
The Municipality shall pay to the Conhactor for the following properties'
the sum, payable within 30 days of receipt of invoice as follows:
Munlclpality of Bayham Cemeterles
O
Crmctery Namc Proporty Locatlon Quoto p¡r cut pGr tlte
lBayhamwcrt f;iflT"tð*ttinc(wætor s
2 Edcn 5689? Edenline $ I
l.
3.
Staff Report C2009-008 regarding Additional Cemetery Care Se...
Page 268 of 309
Schedule "4" to B/L 2009-069
4.
ûom ,
provi to MaY I'
2009 as an
additional insured. The Contractor shall provide proof of same to the
Municipality.
5. The Conhactor shall fi¡rnish to the Municipality, upon the execution of this
Agreement, a Clea¡ance Certificate issued by the Worþlace Safety &
Insurance Board which waives its rights under Section 1l(3)' R,S.O. 1990 of
the llorlærs' Compewationlc¡ to hold the Municipality liable for any
liability of the Conhactor for assessments and levies owing to the'#orþlace
Safety & Insurance Board.
6. The Conhactor will observe and adhere to the standards set out in Appendix
"4" attache.d hereto.
7. Ttre Contractor shall not impede parking, pedestrian or vehicular traffic to the
subject lands.
8. The Municipality shall have access to the site and sunounding area at all
times.
9. Ttre Contractor shall not subconhact any or all of this agreement without the
prior and expr€ss approval of the Municipality.
10. This Agreement may be terminated at any time by eithø party giving the
other party 30 days written notice of termination.
IN WITNESS Iü/HEREOF the Conhactor and the Municþality have hereunto set their
hands and Corporate Seals this 16h day ofApril 2009.
SIGNED AND \ryITNESSED
THE CORPORATION OFTEE
MUNICIPALITY OF BAYHÁ,M
LynnAcre'MAYOR
fn the Prerence of
LyndaMlllard, CLERK
CONTRACTOR
Wltncc¡
Staff Report C2009-008 regarding Additional Cemetery Care Se...
Page 269 of 309
Schedule "A" to B/L 2009-069
l.
l.l
1.2
1.3
1.4
1.5
APPENDD("4"
CEMETERY MAINTENANCE
SCOPE OFWORK
GENERÄL. SERVÍCE
Except æ othenyise expressly provided the conbactor shall fumish all necessary
labour, materials and equipment to perform the work specified in this contract.
The contactor shall be solely responsible for loss or damage of his equipment and
for any material delivered to him from \ryhatever source.
The contactor shall be responsible for all damages caused during the
performance of the work during the term of this conhact,
All work performed by the con¡actor shall bo executed to the satisfaction of the
municipality.
Failure to provide and maintain a standard of service
to the Municþality will, at it's discretion, result in
hired to do the work with the cost of same deducted
contractor. Repeated failure to meet our standards of service and workmanship
will result in termination of the conhact.
TERMOFCONTRACT
This conhact shatl be in force for a period of one year, commencing May I in the
year in which it hæ been awarded, and may be rcnewed for an additional two
years at the agreement of both the contractor and the Municipality.
PAYMENT
Invoices shall be submitted to each Cemetery Boa¡d in care of the Municipality
on a monthlybasis starting one month from the comm€ncement of work.
DESCRIPTION OF'\ryORK
L¡wns ¡nd Grassed Areas
3.1.1 Thoroughly rake all grassed areas to remove debris and dead græs early in
May.
3.1,2 All debris shall be picked up prior to mowing opøations. Mowing of all
turfed areas shall be performed on a¡l "as nee.ded" bæis (including
immediately prior to Mother's Da¡ Father's Day and Decoration Day) to
ensr¡re grass does not exceed 4" in height. The grass is not to be cut to a
height ofless than 2". Reduced or addltlonal cuß src to beperformed at
thc requcst ola Boørd mcmber or the Municlpalily,
3.1.3 Municipal grassed areas along public roadways abutting the cemeteries
(where possible) are included in this contract.
3.1,4 Trimming of græs adjacent to monuments, markers fences, hees, etc, shall
be done immediately after each mowing.
3.1.5 Leaves shall be raked and disposed of when they fall ûom the tees in
autumn.
2.1
2.2
3.
3.1
Staff Report C2009-008 regarding Additional Cemetery Care Se...
Page 270 of 309
3,2
Schedule "A" to B/L 2009-069
Appendix "A" Pg 2
Prunlnq and Trlmmlns Trees
methods, Workmen shall not be permitted to climb live tees with
climbing spurs, but they shall employ accepted Eee climbing methods.
Timbø, bn¡sh and all other debris resulting from this work shall be
entirely removed from the project and disposed of by the contactor at his
own expensc on the saÍie day hees are pnrne.d,
3,2,2 Trimming, and removal of dead growth, of all hedges and shn¡bs shall be
performed during June (evergreens), in June, July and Sçtember
(deciduous) and vines are to be trimmed æ required to pr€sent a neat
apPearance.
Cemeterry Decoratlon Davs
. 3d Sunday in August Smuck. 4ü Sunday in Augrrst Bayham West. I't Sunday in Septembø Eden
Map # 3 to be attached
Staff Report C2009-008 regarding Additional Cemetery Care Se...
Page 271 of 309
t'
I
I
I
lllunlclRaliU of Bayham
1 q Kl'lomeile
# C"metery Name
I Bayham West
2 Eden
3 Smuck
Staff Report C2009-008 regarding Additional Cemetery Care Se...
Page 272 of 309
THE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM
BY-LA\V 2009-059
Being a By-law to Regu-late and Control Dogs
ÌYHEREAS Section ll,of theMunícípalAct, S.O.2001, c.M.25, as amended, authorizedthe Councils
of local municipalities to pass ByJaws to regulate, restrict prohibit and control the keeping of dogs in
the Municipality of Bayham, or in any defined a¡ea thereof;
authorized the Councils of local municipalities to pass ByJaws for the licensing and regisfration of dogs
in the Municipalþ of Bayham, or in any defined area thereof;
AI\[D \ilHEREAS Section ll, of ìhe Munícípal Act, S.O. 2001, c.M,25, c. M. 45, as amended,
authorizes the Councils of local municipalities to pass ByJaws for prohibiting or regulating the running
at large of dogs in the municþality or in any defined area thereof, for seizing and impounding and for
killing whether before or after impounding, dogs running at large contrary to the ByJaw and for selling
dogs so impounded at such time and in such manner as is provided;
AI\[D W FREAS Sections 1,6,12,60, and 6l of the Províncíal Ofences lct, R.S.O. 1990, c. P. 33, as
amended, provides that local municipalities can sreate a fine set by the Court for an oflence, and other
penalty provisions;
AND WIIEREAS Council now deems it necessary to rescind ByJaw #2001-94, as amernded and enact
and pass a new ByJaw for this purpose;
AND \üHEREAS the Council of The Corporation of the Municipality of Bayham deerns it desirable to
pass a By-law to provide for the regulation and conhol of dogs within the Municipality of Bayham,
under the provisions of the M¿¡r icipal Act, S.O. I 990.
NOW TTTF.REFORE, the Council of The Corporation of the Municþality of Bayham enacts as
follows:
1. SHORTTITLE:
This By-law may be cited as the "Dog Control ByJaf'.
DEFINITIONS:
In this By-law,
"By-law Enforcement Oflicer" mea¡u¡ an officer or desigrate, who is appointed by Council and
whose duties include the enforcem€nt of this By-law.
"Corporation" shall mean The Corporation of the Municipality of Bayham.
"Council" shall mean the Council of The Corporation of the Municipality of Bayham.
"Dog" means any dog male or female, of any age.
"Dangerous l)og" means:
(a) a dog tha! in the absence ofany mitigating factor, has attacked, bitten, or caused injury to
a percoq or has dernonstrated a prope,lrsity, tendency or disposition to do so;
(b) a dog that, in the absence ofany mitigating factor, has attacked, bitten, or caused an
injury to a domestic animal requiring the services and treatment of a veterinarian; or
(c) a dog, previously designated as a potentially dangerous dog that is kept orpermitted to be
kept by its owner in violation of the requirements for zuch dog.
2.
2.1
2.2
2.3
2.4
2.5
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2.6 "l)¡ryslling' s¡ øþç,slling Unit" shall mean one or more habitable rooms occupid or desigred
to be occupied by one or more persons as an independent and separate housekeeping
establishment in which se,parate kitchen and sanitary facilities are provided for the use of such
persons,
2.7 "Enclosure" shall mean an enclosed pen of sufñcient dimension and construction to provide
humane shelter for the dog while preventing it from escaping there from and preventing the entry
therein of unsupervised children.
2.8 "Ilamlef' shall mean those urban areas designated as hamlets within the Official Plan of the
Municipality of Bayham, passed on July 5,2001, as amended from time to time.
2,9 "Keeps" shall mean o\ryns, possesses or harbours.
2.10 "Kennel" shall mean a premises, lot, building, structure or establishment, on or within which
four (a) or more dogs, more than four (4) months of age, are housed, groomed, bred, boarded
hained, sold or raised, and which may offerprovisions forminor medical Featrnent; and which
premises shall require a site specific zoning designation to allow for the use ofa kennel.
2.ll "Licence Agent" means an agent who is appointed by Council and whose duties include the
issuance of dog licenses.
2.12 "Mitigating Factor" means a ci¡cumstance which excr¡ses aggressive behaviour of a dog and,
without limiting the generality of the foregoing may include circumstances where:
(a) the dog was, at the time of the aggressive behaviour, acting in defense to an attack from a
person or domestic animal;
(b) the dog was, at the time of the aggressive behaviour, acting in defense of its young or to a
person or domestic animal hespassing on the property of its ownø, or
(c) the dog bite, attack or threat of attack was sustained by a person who, at the time was
committing a willful hespass or other tort upon the premises occupied by the owner or
keeper ofthe dog;(d) the dog was, at the time of the aggressive behaviour, being physically tormented.
2.13 "Municipality" means the geographical area of The Corporation of the Municipality of Bayham.
2.14 "Muzzle" means a humane fastening or covering device of adequate shength placed over a dog's
mouth to prevent it from biting.
2.15 "Owner" of a dog includes any person who possesses or harbours a dog; and where the owner is
a minor, the person responsible for the custody of the minor. "Owls" and "owned" havo a
corresponding meaning.
2.16 "Potentially Dangerous Dog" means:
(a) a dog that, in the absence of any mitigating factor, chases or approaches any peñion or
domestic animal anywhere other than on the property of its owner, in a menacing fashion
or apparent attitude of attack, including þs¡ ¡st limited to behaviour such as growling or
snarling; or
(b) a dog that has been impounded;
(c) a dog whose owner has been convicted on a total ofthree (3) occasions for zuch dog
being at large in the municipality.
2.1'l "Pound" shall mean such prernises and facilities designated by The Corporation of the
Municipality of Bayham as the Municþal Dog Pound.
2.18 "Pound Keeper" shall mean person, pen¡ons or association appointed by The Corporation of the
Municipality of Bayham to operatg maintain and administer the Municipal Dog Pound.
2.19 "Premises" includes the enti¡e lot on which a single dwelling unit is situate; or a dwelling unit
within a multi-dwelling unit building but does not include common areas adjacent to a multi-
dwelling unit unless those common areas are completely enclosed.
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2.20 "Purebred" means:
Municipality of Bayham
(a) registered or eligible for registation in the Register of the Canadian Kennel Club,
Incorporated, or
(b) registered or eligible for regisüation in the Register of an Intemational Kennel Club,
Incorporated.
2.21 "Running at Large" means to be found in any place other than the premises of the own€r of the
dog and not under the physical confrol ofany person by means ofa leash.
2.22 "service or comp¡nion animal': is a dog used as a service animal for a person with a disability
a. if it is a guide dog as defined in Section lof the Blind Persons Rights'Act;
b. ifit is readily apparent that the animal is used by the person for reasons relating to his or
her disabilþ; or
c. if the person provides a letter from a physician or nurse confirming that the person
requires the animal for reasons relating to the disability.
(Accessibilityþr Ontarians with Dßabilíties Act, 2005 -O.P':eg.429/7 ssa(8) & (9))
2.23 "Villâge" shall mean those urban areas designated as villages within the Ofñcial Plan of the
Municþality of Bayham, passed on July 5,2001, as amended from time to time.
3. LICENSING:
3.1 No person, who is residing temporarily or permanently within the Municipality shall own, keep,
possess or harùour a dog unless a licence has been issued under this ByJaw.
3.2 The Council may appoint and authorize a license agent to assist the ByJaw Enforcement Ofñcer,
with the issuance oflicences required under this By-law, and every such licence shall be executed
on behalf of the Corporation.
3.3 The owner of any dog within the limits of the Mrmicipalþ shall cause such dog to be registered
with the Corporation, and shall be furnishd with a dog tag on payment of the annual licence fee.
3.4 Puppies may be kept with the mother for a period not exceeding tb¡ee (3) months/ninety (90)
days following birth.
3.5 The owner shall keep such tag fi¡rnished secureþ fixed on the dog at all times during the year and
until the owner procures a tag for the following year. A tag may be removed while the dog is
being lawfrrlly used for hunting in the bush.
3.6 All dogs shall be registered and licence fees paid for on or before March 31" in each year; or
within fourteen (14) days from the date of which such dog is acquired. All licence fees paid for
after these dates shall be subject to a licence fee increase often ($10.00) dollars.
3.7 Every licence and dog tag shall expire on December 31" of the year for which same is issued and
every dog owner shall renew the dog ag yearly.
3.8 Where the otryne$ of any dog have moved into the limits of the Municipality, they shall be
required to register and pay the annual licence fee, as set out in App€ndix "4", within fourteen
(14) days from the date of the move. All licence fees paid after this date shall be subject to a
licence fee increase of ten ($10.00) dollan.
3.9 No person shall transfer a licence or tag issued by the Corporation from one owner to another, or
from one dog to another.
3.10 Owners shall supply the Corpotation, or the licensing agent, with a description of each dog,
sufFrcient to identify such dog; and a record shall be kept identiffing the dog and showing the
name, address and telephorc nr¡mber of the owner; and the serial nrmber of the dog tag
furnished.
3.11 The annual licence fees payable by the owner of every dog under this ByJaw, as set out in
Appendix 'A', shall be the rates as approved by Council, from time to time.
3.12 Serr¡ice or companion animals are exempt from the payment of all licence fees applicable
pursr¡Írnt to this ByJaw.
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3.13 Where a dog tag has been lost, a replacement tag shall be issued at no cost upon receipt of proof
that the cuûent year's licence feæ has been paid. 'Where second or subsequent tags have been
lost, an applicati6n shall be made to the Corporation for a replacement tag'and the'replacement
tag fee shall be paid.
3.14 In accordance with Section 7l of the Municìpal Act, S.O. 1990, Chapter M.45, the Clerk or other
officer as designated shall keep a booþ record or file in which shall be recorded:
¡ the name of the owner of every dog registered under the provisions of this By-
law;
¡ the address and telephone number of the owner of every dog registered under the
provisions of this ByJaw;
. the licence and dog tag number;
o the yea¡ and expiration date ofthe licence and tag;
. thedateofsuchregisfration;
o the description of the dog;
. amount of fee paid.
4. KEI{NELS AIID A¡IIMÄL RESCUE F'ACILITY:
4.1 All persons shall obtain a kennel licence from the Corporation before operating a kennel ofdogs.
4.2 All applications for kennel licences shall be accompanied by the following information:
(a) Name and address of kennel owner;
(b) Tlpe ofbreed or purebred dogs housed, boarded, bred or raised;
(c) Location ofkennel;
(d) Proofofapproved site specific zontng to provide for kennel use for said location.
(e) Applicable fee.
4.3 (a) Notwithstandingtheprovisionsof Section3.ll ofthisBy-law,priortoMa¡ch3lsineach
year, the owner of a kennel of dogs that a¡e registered or eligible for regishation with an
association incorporated under the Anìmal Pedigree Act (Canada) shall pay an annual kennel
licence fee, as set out in Appendk tAt, instead ofa licence fee for each dog.
(b) Notwithstandingtheprovisionsof Section3.ll ofthisBy-law,priortoMarch3lrineach
year, the owner of a kennel of dogs that a¡e not eligible for registration with an association
incorporated under the Anímal Pedigree Act (Canada) shall pay a licence fee for each dog
residing at the kennel, as set out in Appendix "At.
4.4 Every kennel owner shal submit on a monthly basis, to the Corporation, the names and
addresses ofMunicipal residents who have purchased dogs from the said kennel.
4.5 The owner of every kennel of dogs shall remove all excrement and soiled bedding from which
odour may a¡ise not less than weekly during ttre period of Novemb€r ls to Ma¡ch 3ls inclusive,
and daily during the other months.
4.6 A¡IIMÄ.L RESCUE FACILITY
4.6.1 In this section "Animal Rescue Facility''means an person approved to op€rate a dog rescue and
adoption program at a specific property within the Municipality.
4.6.2 In this section "Approved" means annual w¡itten approval from the Council of the Municipality
of Bayham.
4.6.3 The Municipality shall authorize a person to operate an approved Animal Rescue Facility where
zuch person has dei¡ronstrated he/she is operating a dog rescue and adoption progfam in good
faitlr, a rescue program for a specific dog breed recogrizúby the Animal Pedigree Act
(Canada), or a dog rescue and adoption program as a not for profit corporation, and is registered
with a recognized animal welfare organization and provides the Municþalþ a letter of reference
signed by their primary veterinarian confirming that he/she provides medical care for the pets in
hiVher rescue and adoption program.
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4.6.4 The Municipality's authorization under Section 4.6.3 to operate an approved Animal Rescue
Facility shall expire on December 3l'¡ of the year for which the authority was issued.
4.6.5 The Municþality may renew the authority issued under Section 4.6.3 for a person to continue to
operate an approved Animal Rescue Facilþ where the person has provided an annual report to
the Municipality with information regarding the adoption of dogs, including the number of dogs
adopted, who adopted the dog address ofthe new owner and date the dog was adopted, and
demonstrated he/she continues to meet the requftements under Section 4.6.3.
4.6.6 The person approved to operate an Animal Rescue Facility shall notbe required to pay a licence
fee pursuant to this By-law for the first year, from the date ofregistration, a dog is harboured by
or in the possession of the approved Animal Rescue Facility and where the dog is harboured by
or in the possession of the approved Animal Rescue Facility for the purpose of rescue and
adoption.
4.6.7 Despite Section 4.6.6 where a person approved to operate an Animal Rescue Facilþ harbours or
possess a dog for the purpose ofrescue and adoption for more than one year, from the date of
regisüation, the person shall pay a licence fee for such dog in accordance with Appendix A
Section l(a) of this ByJaw.
4.6.8 Despite Section 4.6.1 to Section 4.6.7 a person operating an approved Animal Rescue Facility
shall at all times comply with all other requirements of this By-law.
5. OÍTENCES:
5.1 No person shall suffer, allow or perrnit a dog, of which that person is the owner to run at large,
(a) on any private property without the consent ofthe person apparently in possession or
having ownership ofthe property, or
(b) in apublicplace.
5.2 No owner of a dog shall permit the dog to trespass on any private prop€rty.
5.3 Every owner of a dog and every person who has a dog under his or her care, custody or contol
shall reshain or cause the dog to be resEained on a leash where the dog is at any place other than
on the property ofthe owner, or on the property ofany person with the consent ofthat person.
5.4 No person shall use a leash for restraining any dog unless it is substantially constnrcted or
composed of strong material and shall be capable, at all times, of securely restaining such dog.
No person shall use a leash for restraining a dog that exceeds 6 feet (1.8 metres) in length.
5.5 No owner of a dog shall suffer or permit any such dog to attack or fight with another dog or any
other animal; or to do any damage whatsoever in any place, building or convenience to which the
public has or is permitted to have acc€ss, including any higþway, sbeet lane, park or public
place or resort or of amusem€nt.
5.6 Every owner or person having the care and custody of a dog three (3) months of age or over shall
ensure that the dog is immunized against rabies, and shall ensr¡re that the dog is reimmunized
against rabies by the date specified in the certificate of immunization issued.
5.7 At the request of the By-law Enforcement Ofñcer, the owner or person having the carg and-
custody ola dog shall provide a valid certificate veriffing that such dog has been vaccinated
against rabies.
5.8 Rernoval of Canine Waste:
(a) Any person who owns, ha¡bours or possesses any dog shall forthwith remove and
sanitarily dispose ofany excrement ofthe said dog;
(b) Every penon having control of a dog shall forthwith remove any excrement or feces left
by such dog on any highway or public park or public area within the bounda¡ies of the
Municipalit¡
(c) Any yard or pen where a dog or dogs a¡e allowed to run, shall be kept in a clean and
sanitary condition and all excrernent, feces, ¡nanure' refirse 9¡-6ton* or scattered-feed
sha[ bé removed by the owner or keeper at least every three (3) days; and such refuse
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resulting from the keeping of such dog or dogs shall be removed from the premises as to
prevent odour arising there from.
5.9 Number of Dogs per Premisesr
(a) No penon shall keep more than two (2) dogs on any premises within a hamlet or village
area as designated on the Ofücial Plan of the Corporation of the Municipality of Bayham,
passed on July 5, 2001, as amended from time to time, unless otherwise designated as a
kennel.
(b) No penon shall keep more than three (3) dogs on any premises in all other areas of the
Municipality, unless otherwise designated as a kennel.
(c) Notwittrstanding Subsection 5.9 (a), any person keeping three (3) licenced dogs on a
premises within a designated hamlet or village area on or before November 15, 2001, shall
be permitted to continue keeping such licenced dogs, but shall not be permitted to keep any
additional or newly licenced dogs on the premises. At zuch time as a licence for any of
the subject dogs is not continued, such person shall be subject to Section 5.9 (a)."
5.10 Any person who owns, harbours or possesses any dog shall not allow said animal to make any
noise, which unduly disturbs the peace, quiet, comfort and repose ofany individual.
5.11 Any person who owns, harbours, possesses or is in the care and/or control ofany dog shall not
allow said dog to enter upon the Municipal Fast Be¿ch in Port Burwell.
5.12 Despite Section 5. 11 a disabled person having care and conEol of a service or companion animal
may enter upon the Municipal East Be¿ch in Port Burwell providing the service or companion
animal is leashed and the disabled person is in control ad care of the service or companion
animal at all times.
5.13 Any penon who owns, possesses or harbours any dog shall provide suiable and adequate shelter,
a) "adequate shelter" means a structure capable of shedding rain water, protecting the dog from
wind, which is to be situated in a well drained area and be of a sizp suitable to the size of the
dog which the said shelter is intended to house,
b) the size ofthe said shelter stated in Section 5.10, paragraph (a), shall be large enough to allow
the dog to stand, lay down ard turn around in a 360degree ci¡cle.
DANGEROUS DOG/FOIENTIALLY DANGEROUS DOG:
An owner who hæ acknowledged that they are the owner of a potentially dangerous dog or a
dangerous dog, shall keep the dog from leaving the premises on its own by means of:
(a) An enclosure;
@) Containment within a fenced area; or
(c) Physical ¡estraint of the dog by chain, or other similar means.
The owner who has acknowledged that they are the owner of a potentially dangerous dog or a
dangerors dog shall at all times, when the dog is outside the boundaries of the owner's lands,
keep the dog muzzled and it shall be securely leashed to the owner of üe dog, on a leash not
longer than 2 feet (0.6 metres) in length.
A direction in writing from the ByJaw Enforcement Officer shall be sufficient notice that the
owner is the owner of a dangerous dog and must comply with the provisions of this By-law.
Where the ByJaw E¡forcement Officer designates a dog as a dangerous dog, the ByJaw
Enforcement Officer shall serve notice upon the owner of such dog, requiring the owner, upon
receipt of such notice, to comply with the following requirements:
(a) keep suchdog confined,
o within the owner's dwelling, or
o in an enclosed pen of sufficieut dimension and construction to provide humane
shelter for the ðog while preventing it from escaping there from and preventing the
entry therein of unsupervised children,
@) securely aitach a mt¡zzle to ìuch dog at all time when it is not confined in accordance with
Section 6.3 (a), and be under the care
(c)
such dangerous dog and provide to the B
policy and
the irsurer
expire, be cancelled or be terrninated for any reason.
6.
6.1
6.2
6.3
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(d) permit the By-law Enforcement Officer to insert a microchip implanøtion in such dog for
the purpose ofidentifuing such dog as a dangerous dog.
All ownen of such dog shall comply with the requirements referenced above and as contained
within 1þs Notice.
6.4 A direction in writing from the ByJaw Enforcement Officer shall be sufficient notice that the
owner is the owner of a pglg¡tially_dangeteuc_deg and must comply with the provisions of this
ByJaw. Where the ByJaw Enforcement Officer designates a dog as a potentially dangerous dog,
the By-law Enforcement Ofñcer shall serve notice-upon t¡9 owner of such dog, requiring the
owner, upon receip of such notice, to comply with the following requirements:
(a) keep such dog confined,
o within the owner's dwelling,
¡ in an enclosed pen or fenced area of suffrcient dimension and construction to
provide humane shelter for the dog while preventing it from escaping there from
and preventing the entry therein ofunsupervised children, or
. by physical restraint of the dog by chain or other similar means.
(b) securely attach a muzzle to such dog at all time when it is not confined in accordance with
Section 6.4 (a), and be under the care and control of a person 16 yean of age or older.
(c) if requested, obtain and maintain in force a policy ofpublic liability insurance issued by an
insurer licensed by the Province of Ontario providing third paty liabilþ coverage in an
amount of not less than One Million ($1,000,000) Dollars for any damage or injury caused
by such dangerous dog and provide to the ByJaw Euforcement Officer a certificate of such
policy and each subsequent renewal thereofsuch polþ shall contain a provision requiring
the insurer to immediately notifr the ByJaw Enforcement Officer should the policy expire,
be cancelled or be terminated for any reason.
(d) if requested, permit the ByJaw Enforcement Offrcer to insert a microchip implantation in
such dog for the purpose of identif,ing such dog as a potentially dangerous dog.
All ownen of such dog shall comply with úe requirements referenced above and as contained
within the Notice.
6.5 The notice referred to in Section 6.3 and Section 6.4 shall include:
(a) A statement that the ByJaw Enforcement Officer has reason to believe that the dog is a
potentially dangeror$ or dangerous dog as the case maybe;
(b) The requirements that the owner must comply with in accordance with this By-law and when
such requirements take effect; and
(c) A staternent that the ownermay request within three (3) working days of receþt of the By-
law Enforcement Officer's notice, and is entitled to a hearing by a committee designated by
the Council of the Corporation of the Municipality of Bayham, whichmay affi¡m orrescind
the By-law Enforcernent Officer's designation of the dog as potentially dangerous or
dangerous, as the case may be, and which committee may substitute it's own designation, or
it's own requirements of the owner of a dangerow dog pursuant to Section 6.3 (a) to (d) and
ofa potentially dangerous dog pursuant to Section 6.a ($ to (d).
6.6
6,7
Where the owner of a dog receives a notice from the By-law Enforcement Officer designating
such dog as a potentially dangerous dog or as a rlângeror¡s dog so requests in writing to the Clerk
of the Corporation, within three (3) working days of receipt of such notice, a committee of
Council to be known as the 'Dangerous Dog Appeal Qemmi6ss", shall hold a hearing pursuant
to the provisions of the Ontario Statutory Powers Procedure Act within fifteen (15) working days
of the Clerk's receþ of the request for a hearing and such committee may:
(a) Affion or rescind the By-law Enforcement Officer's designation of the dog as a potentially
dangerous dog or as a dangerous dog as the case may be;
(b) Substitute its own designation ofthe dog as potentially dangerous dog or as a dangerous dog,
as the case maybe; and/or
(c) Substitute it's own requirements of the owner of a dangerous dog pursuant to Section 6.3 (a)
to (d) and ofa potentially dangerous dogpursuant to Section 6'4 (a) to (d).
The ByJaw sult of a.comPlaint
receivãdby qeuiv þto
whether a ã dog, as the case
may be.
The requirement of Section 6.3 (c) and (d) ard Section 6.4 (c) and_(d).whic4 qtiy be imposed on
a dog o:wner by the By-law Enforcement Officer pursuant to such Sections shall not be required
until-either the time fır appeal under Section 6.6 has elapsed without the dog owner requesting an
6.8
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Dog Conhol By-law Municipality of Bayham
appeal pursuant to that Section or the Dangerous Dog Appeål Committee has ordered such
requirement, whichever occurs earlier.
6.9 An owner of a dog which has been designated a potentially dangerous dog or a dangerous dog
pursuant to this ByJaw shall advise the ByJaw Enforcement Officer immediateþ if he/she
transfers ownership ofsuch dog to anotherperson, changes the address at which such dog is kept
or has the dog euthanized; and shall furnish the ByJaw Enforcement Officer with particulars of
sÍrme aDd other information which may be reasonably requested by the ByJaw Enforcement
Officer.
6.10 An owner ofa dog, which has been designated a potentially dangerous dog or a dangerous dog
pursuant to this By-law shall post and display a sign on the premises at the front entrance and in a
ıonspicuous place onhis/Ter property stating that there is a potentially dangerous dog or
dangerous dog, as the case may be, on the premises.
6'll
and
working day after the date of mailing.
7.
7.1
7.2
7.3
7.4
7.5
7.6
7.9
7.r0
7.7
7.8
IMPOLINDING:
The ByJaw Enforcement Officer shall, and any Police Officer may, seize and impound any
dog found running at large conüary to this By-law.
Every dog seized by a Police Officer shall forthwith be delivered by the Police Offrcer to the
ByJaw Enforcement OfEcer or Pound Keeper.
The Pound Keeper shall impound any dog seized by him 6¡ dslivs¡ed to him by the ByJaw
Enforcement Offrcer or a Police Officer.
The By-law Enforcement Officer may capture all dogs running at large contrary to this ByJaw
and may take therr to the animal's owner, if known; or at the ByJaw Enforcement Officer's
discretion, to the pound for impounding by the Pound Keeper.
For the purpose of Section 7 of this ByJaw, the ByJaw Enforcement Offrcer and the Pound
Keeper may enter onto any public propefy or may enter onto any private propeay and into the
structures thereon with the consent of the owner or occupant.
expenses according to law.
The owner of a dog that has been impounded shall upon, application to the Corporation, claim
the dog before the Pound Keeper is entitte¿ to dispose of the impounded dog according to the
provisions of Section 7.10 of this By-law.
provide proof
,Ðd
provide proof of ownershiP
, and compensate the
erption
further time
(a) sell the dog for such price as he may consider proper;
o)i.Í in accordance withtheônimalsfor Research Act' R,S'O. 19m ^úed to the said Act, as amended from time to time."
7.TT
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7.12
or without offering it for sale, and no compensation shall be recovered by the owner of the dog
for said destruction.
(a) Where a dog is captured or taken into custody and the services of a veterinarian are secr¡rd
by the Pound Keeper or Corporation, the owner shall pay to the Corporation all fees and
charges ofthe veterinarian in addition to all other fees and per diem charges payable under this
By-law, whether the dog is alive, dies or is euthanized.
O) Where a dog is captured or taken into custody and the owner is not identified, the Pound
Keeper shall confimr lhe services of a veterinarian with the Corporation, and the Corporation
shall pay to the Pound Keeper all fees and charges for authorized veterinarian services
rendered.
No compensation, damages, fees or any other sum of money on accor¡nt of or by reason of the
impounding, euthanizing or other disposal of the impounded dog in the course of the
administration a¡d enforcement of this By-law shall be:
(a) recovered by any owner or other person; or
@) paid by the ByJaw Enforcement Offrcer, the Corporation, or the Pound Keeper.
Every pound or other maintenance fee and licence fee that is unpaid in whole or in part is a
debt due the Pourd Keeper and the Corporation ard is recoverable in any court ofcompetent
jurisdiction in which a debt or money demand may be recovered.
Every pound fee expended by or ofthis By-
law that is uryaid in whole or in collected in
like manner as municipal taxes.
No person shall forcibly retrieve a dog from the ByJaw Enforcernent Offrcer or the Pound
Keeper, or break and enter into a patrol vehicle or a live trap, or retrieve a dog, without
payment in full of all fees and charges reçired to be paid under this By-law.
ADMINISTRATION AND ENT'ORCEMET{T:
Every person who contravenes any provision ofthis By-law is guilty ofan offence and on
conviction is liable to a fine as provided for in the Prwincial Affmces Ac'tR.S.O. 1990, c. P. 33
as amended.
Each day during which there is a breach ofthis ByJaw shall be regarded a¡i a separate and
distinct offence and any pe$on, who continues in breach of this ByJaw, may be charged for each
separate day during the continuation ofthe offence.
The By-law Enforcement Officer may commence a proceeding in Provincial Offences Court by
filing a Certificate of Offence or Information in the manner prescribed upder the Provincial
Affences AaR,S.O. 1990, as amended.
The Court in which the co¡wiction has been entered, and any court of competent jurisdiction
thereafter, may make an order prohibiting the continuation or repetition of the offence by the
person convicted, and such an order shall be in addition to any other penalty imposed on the
person convicted.
It is declared rctwithstanding that any section of this By-law or part tlrereof may be found by a
court ofcompetentjurisdiction to be invalid, nforceable or ultra vires than such section shall
conclusively be deemed to be servable and all other sections or parts ofthis ByJaw are separate
and independent there from and enacted æ such.
In this ByJaw, unless the contrary intention appe¿rs, words importing only singular numberor
masculine gender shall include more persons, parties or things of the same kind than one and the
feminine or neuter gender.
Licences issued under the provisions of By-law f2ffiL-94, as amended shall be deemed to have
been issued under this By-law and will be valid until the licence is replaced or expires.
This ByJaw shall come into ful force and effect upon final passing.
Uponpassing ef this ByJaw, By-laws 2ffi1-94,2001-110, 2ú3'098,-2æ7449,2c07469 md
2m7-Il5 arã repealed. All or any other By-laws regulating the licensing, care and control of
dogs are also repealed.
7.t3
7.14
7.t5
7.t6
8.2
8.3
8.4
8.
8.1
8.8
8.9
8.5
8.7
By-Law 2009-059 A By-Law to Regulate and Contol Dogs
Page 281 of 309
Dog Conmol By.law Municipality of Bayham
READ A FIRST AND SECOI\ID TIME this day of ,2009.
Mayor Clerk
REÀD A THIRD TIME AND PASSED rh¡s day of ,2W9.
Mayor Clerk
l0
By-Law 2009-059 A By-Law to Regulate and Contol Dogs
Page 282 of 309
Dog Conrol ByJaw
1.Licence Fees:
For first dog
For second dog
For third dog
Service or companion animal
A Kennel for Purebred Dogs
A Kennel for non-Purebred Dogs
First Replacement Tag
Additional Replacement Tag
A dog harbored by an Approved
Animal Rescue Facility for the first
year, from the date ofregistration.
Where the dog is released directly to the owner
By the By-Iaw Enforcement Officer,
Fees paid to the Corporation
Por¡nd Fees:
Where the dog is transported to the Pound,
Fee,s paid to Corporation:
First full day or part day in the poud
Additional day or part day in pound
Euthanasia & Incineration:
Per Dog
TIIE CORPORATION OF
TIIE MT]I\ICIPALITY OF BAYHAM
By-law 20t9-59
Being a By-law to Regulate and Control Dogs
APPENDTX "A''
FEE SCIIEDIJLE
Municipality of Bayham
After
March 31
$ 32.00
$ 35.00
$ 35.00
$ 0.00
$13s.00
$ 25.00/dog$ 0.00
$ 10.00
$ 0.00
(a)
o)
(c)
(d)
(e)
(Ð
G)
(h)
(Ð
On or Before
March 31:
$22.00
$ 25.00
$ 30.00
$ 0.00
$100.00$ 15.00/dog$ 0.00
$ 10.00
$ 0.00
Licence Fee Reductions:
(a) The owner of a spayed or neutered dog shall receive a Five ($5.00) Dollar reduction per
Dog Tag/Licence Fee, provided that at the time of the registration a Veterinary Certific¿te
identifring the dog and confirming the operation is received.
(b) A Five ($5.00¡ Dollar reduction per Dog Tagllicence Fee will be granted to residents
who purchæe the Dog Tagllicence directly from the Municipal Offrce on or before
January 31$.
(c) A Five ($5.00¡ Dolla¡ reduction per tag to new residents or new dog owners registering
their dogs between October 1$ and December 31s.
2. Fees:
3.
4.
$100.00
$100.00
$15.00/day
$75.00
ll
By-Law 2009-059 A By-Law to Regulate and Contol Dogs
Page 283 of 309
Dog Control ByJaw Municipality of Bayham
THE CORPORÁ,TION OF'TIIE MITNICIPALITY OF BAYIIAM
SET FINE SCHEDULE
PART I Províncial Ofences Act
For By-Law #2009- 059
Being a ByJaw to Regulate and Control Dogs
ITEM COLUMN 1:
Short Form ÌYording
COLIJMN2T
Provlsion Creatlng
a: ñ-fr-in- ôtr-^^-
COLUMN 3: Set
Fin¿
I Failure to resister dog for licence.Section 3.1 $105.00)Failure to fix tae securelv on dos.Section 3.5 s 55.00
3 Failure to renew doq tag for current vear,Section 3.7 s105.00
4 Unlawfully hansferred dos tas.Section 3.9 $105.00
5 Failure to obtain kennel licence.Section 4.1 $1s5.00
6 Failure to submit list of dos ourchasers.Section 4.4 $ 55.00
7 Failure to remove/dispose of dog excrement
and soiled beddine from kennel.
Section 4.5 $105.00
8 Permit dos to run at laree.Section 5^l $r05.00
9 Permit dos to tresDass on o¡ivate prooerty.Section 5.2 $105.00
10 Failure to restain dos on leash.Section 5.3 $10s.00
1t Restaining dog on leash exceeding 6 feet
ll.8 metes) in lensth.
Section 5.4 $ 55.00
t2 Permit dog to attacl/fight another dog or
animal.
Section 5.5 $155.00
l3 Failure to immunize dos asainst rabies.Section 5.6 $10s.00
l4 Failure to provide certificate of
immunization asainst rabies.
Section 5.7 $10s.00
l5 Failure to forthwith remove/dispose of dog
excrement,
Section 5.8 $105.00
t6 Keeping ofmore than two (2) dogs.Section 5.9(a)$105.00
t7 Keeping ofmore than three (3) dogs.Section 5.9(b)$105.00
18 Allow dog to unduly disturb peace ofother
individuals.
Section 5.10 $105.00
t9 Allow doe onto beach.Section 5 $105.00
20 Failure to provide zufficient shelter.Section 5.3 $105.00
21 Failure to restrain danserous dos.Section 6.$305.00
22 Failure to restrain potentially dangerous
doç
Section 6.1 $305.00
23 Failure to mwzle danserous dos.Section 6.2 $305.00
24 Failure to muzzle potentially dangerous
r{no
Section 6.2 $305.00
25 Failure to reshain danserous doe on leash.Section 6.2 $305.00
26 Reshaining dangerous dog on leash
exceedine 2 feet 10.6 metres) in lensth.
Section 6.2 $305.00
27 Failure to reshain potentially dangerous dog
on leash.
Section 6.2 $305.00
28
Reshaining potentially dangerous dog on
leash exceeding 2 feet (0.6 metres) in
lensth^
Section 6.2 $305.00
29 Failure to complywith conditions of
Dane€rous DosNotice.
Section 6.3 $305.00
30 Faih¡re to comply with conditions of
Potentiallv Danserous Dos Notice.
Section 6.4 $305.00
31 Failure to notifr of change of ownership of
dange,rous dos-
Section 6.9 $105.00
32 Failure to notiff of change of ow¡rership of
notentiallv danseroùs dos-
Section 6.9 $105.00
33 I Failure to Post Sipn Section 6.10 $105.00
34 I Forciblv retrieved captured dos.Section 7.16 $155.00
NOTE: The penaltyprovision for the offences indicated above is Section 8.1 ofByJaw #2009 - 059, a
certified copy ofwhich ByJaw has been filed.
12
By-Law 2009-059 A By-Law to Regulate and Contol Dogs
Page 284 of 309
THE CORPORÄTION OF'THE
MT]NICIPALITY OF BAYHAM
BY-LAW NO.2009-060
A BY.LAW TO AMEND BY-LAW #2008-095 AUTIIORIZING AN AGREEMENT
BETWEEN THE MUNICIPALITY OF' BAYHAM
&RODGERMARTIN
FOR TIIE PROVISION OF CANINE CONTROL/POUND KEEPER SERVICES
WHEREAS ttre Municþality of Bayharn did enter into a conhact agreanent with Rodger
Martin for the provision of canine control officer and pound keeper services for the Municipality
ofBayham.
AND \VEEREAS the Municipality of Bayham and Roger Martin have agreed and are desi¡ous
of amending the Agreernørt for the provision of canine confrol officer and pound keeper
services.
TIIEREFORE THE COT]NCIL OF THE CORPORATION OF THE MT]NICIPALITY
OF BAYHÄM ENACTS AS FOLLOWS:
1. THAT Schedule "A" attached to ByJaw #2008-095 be rescinded and replaced with the
Schedule "4" attached hereto;
2. AND THAT all other terms and conditions of the agreement be and are hereby
confirrned;
3. AI\D THAT this By-law shall come into full force and effect upon final reading.
READ A FIRST, SECOND AI\[D THIRD TIME, A¡tD FINALLY PASSED TIIIS Tthday of
May 2009.
MAYOR CLERK
By-Law 2009-060 A By-Law to amend By-Law 2008-095 (Canin...
Page 285 of 309
Page 286 of 309
ilTR%îil8,i*?iî#ï#
BY-LAW2009-61
A BY-LAW TO ÄUTHORIZF.THN EXECUTION OX'AII AGREEMENT WTTH
ELGIN COTJNTY AREA MTJ¡IICIPALITIES AIID AGENCIES FOR TIIE
SHARING OF INT'ORMA'TION TECHNOLOGY ST]PPORT SERVICES
\ryHEREAS Corporation of the Township of Malahide proposes to retain staff for
information technology support services and to contract with area municipalities and
agencies to provide such services;
A¡{D \ilHEREAS certain area municipalities and agencies of the Elgin County ar€a r¡iish
to participate in this co-operative approach to meeting information technology support
needs of their respective organizations;
AND WHEREÄS the Council of the Corporation of the Municipality of Bayham deems
it necessary and expedient to execute an agreement with the Township and Malahide and
other parties for the provision ofIT support services.
NOW THEREFORE TIIE CORPORATION OT' TIÍE MI]MCIPALITY OX'
BAYHÄMIIEREBY ENACTS AS F'OLLOWS:
1. TIIÄT the Mayor and Clerk be and are hereby authorized to execute the
Agreement attached hereto as Schedule "4" and forming part of this byJaw
between The Corporation of the Township of Malahide, The Corporation of the
Municipality of Bayham, The Corporation of the Municipality of Central Elgin,
The Corporation of the Municipality of V/est Elgin, The Corporation of the
Municipality of Dutton-Dunwich, The Corporation of the Township of
Southwold, and The Elgin St. Thomas Health Unit for the provision of
Information Technology Support Sevices.
2. AND TIIAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND F'INALLY PASSED TIIIS
6TH DAY OF MAY 2009.
MAYOR CLERK
By-Law 2009 061 A By-Law to authorize the execution of ...
Page 287 of 309
Page 288 of 309
THE CORPORATION OF THE
MUNICIPALITY OF BAYHAM
BY-LA\ry NO. 2009-062
A BY-LAW TO AUTHORIZE THE EXECUTION
OF AGREEMENT BETWEEN
THE MUNICIPALITY OF BAYHAM AND
LEN FROESE
OPERATING AS
GROUND EFFECTS LANDSCAPE AND DESIGN
FOR THE PROVISION OF BY.LA\il ENF'ORCEMENT YARD MAINTENANCE
SER\rICES
\VHEREAS the Municipality of Bayham is desirous of entering into an agreement for the
provision of yard maintenance services associated with by-law enforcement on an "as needed"
basis;
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of
entering into a contract agreement for provision of said services with Len Froese O/A Ground
Effects Landscape and Design.
THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY
OF'BAYHAM ENACTS AS FOLLO\ilS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement
attached hereto as Schedule '3A'o and forming part of this By-law between the
Municipality of Bayham and with Len Froese O/A Ground Effects Landscape and Design
for the provision of yard maintenance services associated with by-law enforcement on an
"as needed" basis.
2. THAT this By-law shall come into full force and effect upon final passing.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 7th
DAY OF MAY 2009.
MAYOR CLERK
By-Law 2009-062 A By-Law to authorize the execution of a...
Page 289 of 309
YARD MAI NTE NANC E S E RW C E S
THIS AGREEMENT made in triplicate this day of ,2009.
BETWEEN:
LEN FROESE
O/A GROTJND EFFECTS LANDSCAPE AND DESIGN
(hereinafter referred to as the "Contractor")
of the First Part
-and-
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
(hereinafter referred to as the "Municipality")
ofthe Second Part
WHEREAS the Municipality of Bayham is desirous of entering into an Agreement for the provision of
yard maintenance services associated with By-law Enforcement on an "as needed" basis, within the
geographical area of the Municipality of Bayham;
AllD WHEREAS the Council of the Corporation of the Municipality of Bayham is desirous of entering
into a contract agreement for provision of said services with Len Froese, O/A Ground Effects Landscape
and Design.
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS:
l. The Contractor hereby covenants and agrees to perform yard maintenance services as requested
and specified by Bayham By-law Enforcement Officers, at residences within the Municipalþ of
Bayham.
2. The Municipality hereby covenants to pay to the Contractor the sum of EIGHTY ($80.00)
DOLLARS per hour, ptus applicabte G.S.T. Payment will be made within twenty (20) days
following the submission of completed and approved invoice.
Extra charges (example: tipping fees regarding debris to be disposed of) will be charged to the
Municipality in addition to the hourly rate. rJy'ritten confirmation of the amounts expended on
behalf of the Municipality will be provided and attached to the invoice reflecting said charge.
By-Law 2009-062 A By-Law to authorize the execution of a...
Page 290 of 309
4. The Agreement shall take effect upon the execution of this Agreement for a period up to and
including April 30, 2009, unless sooner terminated in accordance with the Agreement or by
agreement of the parties.
5. Either pafi may terminate this Agreement upon forty-five (45) days notice in writing to the
other party. Such notice may be mailed by ordinary prepaid mail to the other party, and this
Agreement shall terminate on the forly-frfth day following the date of the mailing.
6. It is understood by the parties hereto that there will be no adjustment in fees paid by the
Municipality during the full term of this Agreement.
7. It is understood by the parties that all services carried out hereunder by Len Froese, O/A Ground
Effects Landscape and Design shall be as an independent contractor and not as an employee of
the Municipality.
8. Any notice required to be given under this Agreement must be in writing and in the case of the
Municipality, to:
The Clerk, The Municipality of Bayham
9344PlankRoad, PO Box 160, Straffordville Ontario NOJ lYO
and in the case of Len Froese, O/A Ground Effects Landscape and Design to:
Len Froese, O/A Ground Effects Landscape and Design
51475 Talbot Line East, RR#1 Aylmer Ontario N5H 2R1
9. That there have been no representations, oral or written, by either party, save as contained
herein.
10. The Contractor covenants and agrees as follows:
(a) They shall, during the entire term of this Agreement, provide and keep in force for the
benefit of the Municipality, a comprehensive general liability insurance policy, including the
Municipality as an additional insured, in an amount of not less than $2,000,000 providing
coverage for and including bodily injury, death or property damage;
(b) They shall furnish to the Municipality, upon the execution of this Agreement, copies of the
certificates of insurance, showing that they have complied with the provisions of Paragraph
5(a) including naming the Municipality as an additional insured.
11. The Contractor shall indemniff and save harmless the Municipality and their employees from all
actions, suits, claims and demands whatsoever which may arise directly or indirectly by reason
of a requirement of this Agreement, save and except from damage caused by the negligence of
the Municipality or their employees.
12. The Contractor shall furnish to the Municipality, upon the execution of this Agreement, a
Clearance Certificate issued by the Worþlace Safety & Insurance Board, which waives its rights
under Section I l(3), R.S.O.1990 of the Workers'Compensstion Actto hold the Municipality
liable for any liability of the Contractor for assessments and levies owing to the Worþlace
Safety & Compensation Board. In the case the Worþlace Safety & Insurance Board refuses to
issue such certificate, a waiver form satisfactory to the municipality shall be executed.
By-Law 2009-062 A By-Law to authorize the execution of a...
Page 291 of 309
13. The contractor shall use his or her own vehicle and yard maintenance equipment for carrying out
the services requested.
14. The Municipality shall supply to the contractor an identification card bearing their photograph,
which shall be displayed for all persons contacted by the contractor, while providing the services
herein. Such card shall be returned to the Municipality immediately at the end of the service
period.
15. This Agreement shall ensure and be binding upon the Parties hereto when attached to and
confirmed by By-law of the Council of the Municipality and signing by the Contractor and shall
not be assigned without the consent of the Municipality.
IN WITNESS WHEREOF I HAVE HEREUNTO SET MY HAND AND SEAL.
CONTRACTOR:
Date
WITNESS:
Date
IN WITNESS WHEREOF THE CORPORATE SEAL OF THE MLTNICIPALITY IS }IERET'NTO
AFFIXED AND ATTESTED BY THE PROPER SIGNING OFFICERS THEREOF.
AUTHORIZATION: THE CORPORATION OF THE MT'NICIPALITY Of,'BAYHAM
BY-LAW NO.
#2009-0062 Mayor Date
Clerk Date
By-Law 2009-062 A By-Law to authorize the execution of a...
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TITE CORPORATION OF TIIE
MI]MCIPALITY OT' BAYIIAM
BY-LAIYNO.2009-063
BEING A BY-LAW TO ESTABLISH A LEYY FOR TIIE YEAR 2OO9'
TO ADOPT TAX RATES, PROVIDE FOR PENALTY AAID
INTEREST IN DEFATJLT OF PAYMENT AND TIIE COLLECTION
TIIEREOX"
\üHEREAS the Municipal Act, 2001, S.O. 2001, c.25 as amended provides that the Council of a local
municþalþ pass a byJaw to levy a separate tax rate on the assessment in each property class, and;
WIIEREAS the Municipal Act, 2001, S.O. 2001, c.25 require tax rates to be established in the same
proportion to tax ratios, and;
WIIEREAS certain regulations require reductions in certain tax rates for certain classes or subclasses of
property, and;
WHEREAS it is necessary and expedient to levy on the whole rateable property according to the last
revised assessment roll of the Municipality the sum of $2,702,556 for the purposes of the lower-tier
municipality for the current year,
NO\il TIIEREFORE THE COTJNCIL OF TIM CORPORATION OX'THE MI]NICIPALITY OF
BAYIIAM IIEREBY ENACTS AS FOLLOWS:
1. TIIAT for the purpose ofproviding for the Corporation's general pulposes, the tax rates set out in
Schedule "A' be hereby adopted and levied for the year 2009 upon the whole of the said
assessment of the Municipality according to the last revised assessment roll.
2. TIIAT for the purpose of providing for the County of Elgin general levy, the tð( rates set out in
County of Elgin By-Law 09-13 be hereby levied for the year 2009 upon the whole of the said
assessment of the Municipalþ according to the last revised assessment roll.
3. TIIAT in additior! for the purposes of providing for the public and separate school education
pulposes, the tax rates set out by the Minister of Finance under Regulation 98/06,as revised of the
Education Act be hereby levied for the yær 2009 upon the respective portions of the said
assessment of the School supporters of the said Municipality according to the last revised
assessment roll.
4. THAT all taxes and other special ræes shall be paid in the offrce of the Tax Collector or Treasurer
of the Municipality of Bayham.
5. THAT ta<es for all properties shall become due and payable one-half on or before August 28'
20()J) and one-half on or before November 2012009, and non-payment ofthe amount, as noted, on
tlre daæs stated in accordance withthis section shall constitute default'
6. TIIAT on all ta<es, which a¡e in default on the lst day following the above noted due dates, a
penalty of r 1.25% per month will be added on the
ìoauyof" December3ll 2009.
7. TIIAT on all taxes in default on January 1"t, 2010, interest shall be added at the rate of
L25% per month for each month or fraction thereof in which the default continues.
8. THAT penalties and interest added in defar¡lt shall become due and payable and shall be
collected as if the same had originally been imposed and formed part of such unpaid ax
levy.
9. TIIAT the Collector shall cause the same to be mailed to the residence or place of business
of such person indicated on the last revised assessment roll, a written or printed notice
specifiing that amount of taxes payable.
By-Law 2009-063 A By-Law to establish levy and adopt tax...
Page 293 of 309
ByJaw 2009-Mt -2-
10. TIIAT all byJaws inconsistent with the provisions of this by-law are hereby repealed'
READ A tr.IRST, SECOÌ\D A¡D THIRD TIME A¡D T.INALLY PASSED TIIIS TTII DAY
oF'MAY2009.
MÄYOR CLERK
By-Law 2009-063 A By-Law to establish levy and adopt tax...
Page 294 of 309
THE CORPOR.A.TION OF TIIE MTJNICIPALITY OF B.{YH^{M
BY-LAW #2009-064
AMEIYDING BY.LA\ry #1690
BEING A BY.LA\ry TO PROVIDE FOR THE
CASIER MIJNICIPAL DRAIN
WHEREAS the Corporation of the Township of Bayham ByJaw #1690 enacted on the 25ú day
of Ma¡ch 1968 provided for the constn¡c-tion of the Casier Municipal Drain; and for the levy
assessments t4)on lands and roads to which the Casier Municipal Drainage works is chargeable;
AI\[D \ryHEREAS a portion of lands falling wittrin the watershed of the Casier Municipal Drain
are proposed to be severed and, as a condition of Severance consent Application E90/08, as such
it is necessary to reapportion the drainage assessme,nt affecting those lands affected;
A¡ID \ilIIEREAS an "Agreement between Property Ov¡ners for Drainage Apportionmelrt due
to Land Severance or Sale" as prepared by the Bayharn Drainage Super:intendent has been
accepted and duly executed by the cunent prop€rty oïvners ofthose retained and severed lands;
A¡ID \ilEEREAS the Council of the Corporation of the Municipality of Bayham now deerns
it necessary to reapportion the assessments contained within the assessment schedules
attached to By-law #1ó90;
NO\ry THEREFORE THE CORPORATION OF TIIE MUNICIPALITY OF BAYHAM
IIEREBY ENACTS AS FOLLO\ilS:
l. THAT the assessment contained in Graham, Ber¡nan and Associates Ltd. Engineer's
Report dated December 5, 1969 affecting property identified as Roll Number 34-01-
000-003-03500 for lands located within part of Lot 15, Concession 5, with a watershed
of 3.09 acres, valued at $43.00 shall be reapportioned as follows:
SeveredProoe4q Assessme,ntRoll#34-01-000-003-03400
Legal Description: Pa¡t l, 2 on Referance Plan #1 lR-5144
Pa¡t Lot 15, Concession 5
Drainage Apportionment: Assessed at $34.95
Remaining Prooert)¡: Assessment Roll #34-0 l -000-003-03500
Legal Description: Pa¡t Lot 15, Concession 5
Drainage Apportionment: Assessed at $14.05
2. TEAT the apportioned costs of any future maintenance work authorized by the
Council of the Municþality of Bayham and ca¡ried out under the supenrision of the
Drainage Superintendent on the Casier Municþal Drain shall reflect the
reapportionment in Paragraph #l herein.
3. THAT the reapportionment of drainage assessments as set out in Paragraph #1 herein
will ce¿se when Council accepts a new Engineer's Rqrcrt assessing this portion of the
CasierMunicþal Drain.
4. Effective Date:
This ByJaw comes into full force and effect on the passing thereof.
Read a first, second and third time and finally passed this 7th day of May 2009
Mayor Clerk
By-Law 2009-064 A By-Law to amend By-Law #1690 (Casier M...
Page 295 of 309
Page 296 of 309
TIIE CORPORATION OF THE MT'NICIPÄLITY OF BAYIIAM
BY-LA\M #2009-06s
AMENDINGBY-LA\il #1429
BEING A BY-LAW TO PROVIDE FOR THE
ADLERMUNICIPAL DRAIN
IYIIEREAS the Corporation of the Township of Bay4ram ByJaw #1429 enactúon the 31s day
of October l9ó0 provided for the constn¡ction of the Adler Municipal Drain; and for the levy
assessm€nts upon lands and roads to which the Adler Municipal Drainage works is chargeable;
A¡ID \ilIIEREAS a portion of lands failing within the watershed of the Adler Municipal Drain
are proposed to be severed and, as a condition ofSeveftmce Consent Application E90/08, as such
it is necessary to reapportion the drainage assessment affecting those lands affected;
AND WIIEREAS an "Agreeme,nt be¡¡¡een Property Owners for Drainage Apportionment due
to l¿nd Severance or Sale" as prepared by the Bayham Drainage Superinte,ndent has been
accepted and duly executed by ttre sunent property ownen¡ of those retained and swered lands;
AIYD ÌVHEREAS the Council of the Corporation of the Municipality of Bayham now deems
it necessary to reapportion the assessments contained within the assessment schedules
attached to By-law #1429 ;
NO}Y THERET'ORE THE CORPORATION OF'TEE MI]NICIPALITY OF BAYHÄM
IIEREBY ENÁ,CTS AS FOLLO\ilS:
l. TIIAT the assessment contained in G. Duncan Black Engineer's Report dated
September 27, 1960 affecting property identified as Roll Number 34-01-000-003-
03500 for lands located within part of Lot 15, Concession 5, with a watershed of l/2
acre, valued at $20.00 shall be reapportioned as follows:
SeveredProperty: AssessmentRoll#34-01-000-003-03400
Legal Description: Part l, 2 on Reference Plan #1lR-5144
Part Lot 15, Concession 5
Drainage Apportionment: Assessed at $20.00
Rernaining Propgrty: Assessment Roll #34-01 -000-003-03500
Legal Description: Pa¡t Lot 15, Concession 5
Drainage Appoflionment: Assessed at $0.00
2. TIIAT the apportioned costs of any firture maintenance work authorized by the
Council of the Municipality of Bayharn and carried out under the supervision of the
Drainage Superintendent on the Adler Municipal Drain shall reflect the
reapportionment in Paragraph #1 herein.
3. TIIAT the reapportionment of drainage assessments as set out in Paragraph #l herein
will cease when Council accepts a new Engineer's Rqrort assessing this portion of the
Adler Municþal Drain.
4. Effective Date:
This By-law comes into full force and effect on the passing thereof.
Read a firs! second and third time and finally passed this 7th day of May 2009
Mayor Clerk
By-Law 2009-065 A By-Law to amend By-Law #1429 (Adler Mu...
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Page 298 of 309
THE CORPORÄ.TION OF TIIE MT]NICIPALITY OF BÄYHÄM
BY-LAW NO. 2009-068
BEINGA BY-LAW TO REGULATE TIIE STOPPING OF'VEEICLES
AT TIIE INTERSECTION OF THE TRILLII]M RAILWAY TRACKS AND
SOMERS ROAD WITIIIN T|IN MUNICIPALITY OF BAYHAM
IYHEREAS The Municipallcl, Section 11 authorizes Municipalities to pass By'Laws
regarding highways;
AND \ilHEREAS the Municipality of Bayham is desi¡ous to regulate the stopping of
vehicles at Iots l0 & I l, Concession 10, being the intersection of the Trillium Railway
and Somers Road within the geographic boundaries of the Municipality of Bayham;
AND ÌYEEREAS the Council of the Municipality of Bayham deems it expedient to
approve such regulation of vehicle stoppage by By-Law;
NOW TIIERET'ORE THE COI]NCIL OT'THE CORPORATION OF'THE
MI]NICIPALITY OF BAYIIÄM ENACTS AS FOLLO\üS:
1. TIIAT a stop sip be placed on the west side of Somers Road, a distance of
949.58 meters southedy from Green Line prior to the crossing of the northwest
section of the Trillium Railway
2. TIIAT a stop sign be placed on the east side of Somers Road, a distance of
1,036.78 meters northerly from Best Line priorto the crossing of the southeast
section of the Trillium Railway
3. TIIAT this by-law shall come into full force and effect upon final passage and
enactnent.
READ A FIRST, SECOND A¡ID THIRD TIME A¡ID FINALLY PASSED THIS ?th
DAYOFMAY2OO9.
MAYOR CLERK
By-Law 2009-068 A By-Law to regulate the stopping of veh...
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THE CORPORATION OFTIIE MUNICIPALITY OFBAYHAM
BY-LA\ry NO.2009-069
A BY.LA\ry TO AUTIIORIZE THE EXECUTION
OF AN AGREEMENT BETWEEN TEE
MUNICIPALITY OFBAYHAM
AND
SHÄUN SMITII O/A SMITII ÄI\D SON GROI'NDS MAINTENANCE
F'ORTHE PROVISION OFADDITIONAL CEMETERY CARE SERVICES
\ryHEREAS the Corporation of the Municþality of Bayham is responsible for the
cemetery lands shown on the map attached hereto as "Map #3", hereinafter referred to as
the "lands";
AND WHEREAS the Council of the Corporation of the Municipality of Bayham is
desirous ofentering into an agreement for cønetery care services on these lands.
TI{EREFORE THE COI'NCIL OFTHE CORPORATION OFTHE
MI]NICIPALITY OF BAYHAM ENACTS AS FOLLOWS:
1. TIIAT the Mayor and Clerk be and are hereby authorized to execute the
Agreernent attached hereto as Schedule "4" and forming part of this by-law
between the Municipality of Bayham and Shaun Smith O/A Smith and Son
Grounds Maintenance for the provision of cemetery care services,
2. THAT the respective individual cemetery boards reimburse the Municipality for
the costs incuned.
3. AI\D THAT this byJaw shall come into fulI force and effect upon the date of its
€nacEnelrt.
READ A FIRST, SECOND A¡ID THIRD TIME AND FTNALLY PASSED TIIIS
?THDAY OFMÄY 2009.
MAYOR CLERK
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THE CORPORATION OF THE
MT]NICIPALITY OF BAYTIAM
BY-LAW NO.2009-067
A BY-LA}Y TO AUTHORIZETTIE EXECUTION OF A¡I AGREEMENT
OF PI]RCIIASE AND SALE WITH PAUL ENS A¡fD EDNA ENS
\ilHEREAS Section 9 of the Municipal Ac\2001, S.O.2001, c.25 as amended provides that a
municipality has the capacity, rights, powers and privileges ofa natural person for the purpose of
exercising its authority under this or any Act;
A¡lD ÌYHEREAS Section ll of the Municipal AcI"200l, S.O, 2001, c.25 as amended provides
that a lower tier municipalþ may p¿rss byJaws respecting Highways, including parking and traffic
onhighways;
A¡lD WHEREAS the Council of the Municipality of Bayham is desirous of exchanging properfy
for the purpose of improvements for the road known as Mitchell Road;
AII{D WHEREAS the Council of the Municipality of Bayham deems it necessa¡y to apProve an
Agreement of Purcbase and Sale by by-law;
NOW TIIEREF'ORE THE COTJNCIL OF THE CORPORATION OF THE
MUI\TICPALITY OF BAYIIAM ENACTS AS FOLLOWS:
l. TIIAT the Council of the Municipality of Bayham hereby authorizes and directs the Mayor
and Clerk to execute an agreement subsøntially in the form affixed hereto ma¡ked Schedule
uAu and forming part of this bylaw, being a Agreement of Purchase and Sale between the
Corporation of the Municipality of Bayharn and Paul Ens and Edna Ens, subject to any
changes recommended by the Municipal Solicitor.
2. AND TIIAT the Council of the Municipality of Bayham hereby authorizes a¡rd directs the
Mayor and Clerk to execute such documents a¡¡ may be necessary to complete the said
Agreement of Purchase and Sale.
3. A¡lD THAT this byJaw shall come into full force and effect upon final passing.
READ A FIRST, SECOI\D AND THIRD TIME AI\ID FINALLY PASSED THIS 7TH DAY
oFMAY,2009.
MAYOR CLERK
By-Law 2009-067 A By-Law to authorize the execution of a...
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Agreement of Purchase and Sale
for use in the Province of Ontario
BUYER
SELLER
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
PAUL ENS and EDNA ENS
REAL PROPERTY:
Address: MITCHELL ROAD
fronting on the side of
in the MUNICIPALITY of BAYHAM
and having a frontage of
described as:
feet more or less by a depth of feet more or less and legally
(the "Property").
PURCHASE PRIGE: $5,425.00 (Beinq $5,000.00 / acre, plus $3.000.00 for shed)
FIVE THOUSAND, FOUR HUNDRED TWENTY-FIVE Dollars (CDN)
ADDITIONAL CONSIDERATION: ACQUISITION OF PART OF LOT 119, CONCESSION SOUTH TALBOT
MUNICIPALITY OF BAYHAM. COUNTY OF ELGIN
DEPOSIT:
Buyer submits (herewith/upon acceptance)
by negotiable cheque payable to
Dollars (CDN) $
to be held in trust without interest pending completion or other termination of this Agreement and to be credited
toward the Purchase Price on completion. Buyer agrees to pay the balance as follows:
BY CASH OR CERTIFIED CHEQUE SUBJECT TO THE USUAL ADJUSTMENTS.
SCHEDULES:
attached hereto form(s) part of this Agreement.
GHATTELS INGLUDED: N/A
FIXTURES EXCLUDED: N/A
RENTAL ITEMS: The following equipment is rented and not included in the Purchase Price. the Buyer agrees
to assume the rental contract(s), if assumable: N/A
IRREVOCABILITY: This Offer shall be irrevocable by Seller/Buyer until _p.m. on the day of
, 2009, after which time, if not accepted, this Offer shall be null and void and the deposit shall be returned to
the Buyer in fullwithout interest.
COMPLETION DATE: This Agreement shall be completed by no later than 6:00 p.m. on the- day of
2009. Upon completion, vacant possession of the property shall be given to the Buyer unless
othenryise provided for in this Agreement.
6. NOTICES: Seller here appoints his/her/their solicitor as agent for the purpose of giving and receiving notices pursuant to
Initials of Buyer:Initials of Seller:
1.
2.
3.
4.
5
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this Agreement. The Buyer hereby appoints his/her/their solicitor as agent for the purpose of giving and receiving not¡ces
pursuant to this Agreement. Any notice relating hereto or provided for herein shall be in writing. This offer, any counter
offer, notice of acceptance thereof, or any notice shall be deemed given and received, when hand delivered to the address
for service provided in the Acknowledgement below, or where a facsimile number is provided herein, when transmitted
electronically to that facsimile number.
Fax No. (for delivery of notices to Seller):
Fax No. (for delivery of notices to Buyer:):
7 . GST: lf this transaction is subject to Goods and Services Tax (G. S.T. ), then such tax shall be included in/in addition to the
Purchase Price. lf this transaction is not subject to G.S.T., Seller agrees to certify on or before closing that the transaction
is not subject to G.S.T.
L TITLE SEARCH: Buyer shall be allowed until 6:00 p.m. on the _day of , 2009 (Requisition Date) to
examine the title to the property at his own expense and until the earlier of: (i) thirty days from the later of the Requisition
Date or the date on which the conditions in this Agreement are fulfilled or otherwise waived; or (ii) five days prior to
completion, to satisfy himself that there are no outstanding work orders or deficiency notices affecting the properÇ, that is
present use ( ) may be lav'rfully continued and that the principal building may be insured against risk of
fire. Seller hereby consents to the municipality or other governmental agencies releasing to Buyer details of all outstanding
work orders atfecting the property, and Seller agrees to execute and deliver such further authorizations in this regard as
Buyer may reasonably required.
9. FUTURE USE: Seller and Buyer agree that there is no representation or warran$ of any kind that the future intended use
of the property by Buyer is or will be lawful except as may be specifically provided for in this Agreement.
10. TITLE: Provided that the title to the property is good and free from all registered restrictions, charges, liens and
encumbrances, except as otherwise specifically provided in this Agreement and save and except for: (a) any registered
restrictions or covenants that run with the land, provided that such are complied with; (b) any registered municipal
agreements and registered agreements with publicly regulated utilities providing such have been complied with, or security
has been posted to ensure compliance and completion, as evidenced by a letter from the relevant municipality or regulated
utility; (c) any minor easements for the supply of domestic utility or telephone services to the property or adjacent
properties; and (d) any easements for drainage, storm or sanitary sewers, public utility lines, telephone lines, cable
television lines or other services which do not materially affect the present use of the property. lf within the specified times
referred to in paragraph I any valid objections to title or to any outstanding work order or deficiency notice, or to the fact the
said present use may not lav'rfully be continued, or that the principal building may not be insured against risk of fire is made
in writing to Seller and which Seller is unable or unwilling to remove, remedy or satisfy and which Buyer will not waive, this
Agreement notwithstanding any intermediate acts or negotiations in respect of such objections, shall be at an end and all
monies paid shall be returned without interest or deduction and Seller and his/her/their solicitor shall not be liable for any
costs or damages. Save as to any valid objections so made by such day and except for any objection going to the root of
the title, Buyer shall be conclusively deemed to have accepted Seller's title to the proper$.
1 1 . CLOSING ARRANGEMENTS: Where each of the Seller and Buyer retain a lawyer to complete the Agreement of Purchase
and Sale of the Property, and where the transaction will be completed by electronic registration pursuant to Part lll of the
Land Registration Reform Act, R.S.O. 1990, Chapter L4 and the Electronic Registration Act, S.O. 191, Chapter 44, any
amendments thereto, the Seller and Buyer acknowledge and agree that the exchange of closing funds, non-registrable
documents and other items (the "Requisite Deliveries") and the release thereof to the Seller and Buyer will (a) not occur at
the same time as the registration of the transfer/deed (and any other documents intended to be registered in connection
with the completion of this transaction) and (b) be subject to conditions whereby the lawyer(s) receiving any of the
Requisite Deliveries will be required to hold same in trust and not release same except in accordance with the terms of a
document registration agreement between the said lawyers. The Seller and buyer irrevocably instruct the said lawyers to be
bound by the document registration agreement which is recommended from time to time by the Law Society of Upper
Canada. Unless otherwise agreed to by the lawyers, such exchange of the Requisite Deliveries will occur in the applicable
Land Titles Office or such other location agreeable to both lawyers.
12. DOCUMENTS AND DISCHARGE: Buyer shall not call for the production of any title deed, abstract, survey or other
evidence of title to the property except such as are in the possession or control of Seller. lf requested by Buyer, Seller will
deliver any sketch or survey of the property within Seller's control to Buyer as soon as possible and prior to the Requisition
Date. lf a discharge of any Charge/Mortgage held by a corporation incorporated pursuant to the Loan Companies Act
(Ganada), Chartered Bank, Trust Company, Credit Union, Caisse Populaire or lnsurance Company and which is not to be
assumed by Buyer on completion, is not available in registrable form on completion, Buyer agrees to accept Seller's
lawyer's personal undertaking to obtain, out of the closing funds, a discharge in registrable form and to register same on
title within a reasonable period of time after completion, provided that on or before completion Seller shall provide to Buyer
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a mortgage statement prepared by the mortgagee setting out the balance required to obtain the discharge, together with a
direction executed by Seller directing payment to the mortgagee of the amount required to obtain the discharge out of the
balance due on completion.l3 INSPEGTION: Buyer acknowledges having had the opportunity to inspect the property prior to submitting this Offer and
understands that upon acceptance of this Offer there shall be a binding agreement of purchase and sale between Buyer
and Seller. The Buyer acknowledges having the opportunity to include a requirement for a property inspection
report in this Agreement and agrees that except as may be specifically provide for in this Agreement, the Buyer
will not be obtaining a property inspection or property inspection report regarding the property.
'14 INSURANGE: All buildings on the property and all other things being purchased shall be and remain until completion at the
risk of Seller. Pending completion, Seller shall hold all insurance policies, if any, and the proceeds thereof in trust for the
parties as their interests may appear and in the event of substantial damage, Buyer may either terminate this Agreement
and have all monies paid returned without interest or deduction or else take the proceeds of any insurance and complete
the purchase. No insurance shall be transferred on completion. lf Seller is taking back a Charge/Mortgage, or Buyer is
assuming a Charge/Mortgage, Buyer shall supply Seller with reasonable evidence of adequate insurance to protect Seller's
or other mortgagee's interest on completion.
15. PLANNING AGT: This Agreement shall be effective to create an interest in the property only if Seller complies with the
subdivision control provisions of the Planning Act by completion and Seller covenants to proceed diligently at his expense
to obtain any necessary consent by completion.
16. DOCUMENT PREPARATION: The Transfer/Deed shall, save for the Land Transfer Tax Affidavit, be prepared in
registrable form at the expense of Seller, and any Charge/Mortgage to be given back by the Buyer to Seller at the expense
of the Buyer. lf requested by Buyer, Seller covenants that the Transfer/Deed to be delivered on completion shall contain the
statements contemplated by Section 50(22) of the Planning Act, R.S.O. 1990.
17. RESIDENCY: Buyer shall be credited towards the Purchase Price with the amount, if any, necessary for Buyer to pay to the
Minister of National Revenue to satisfy Purchaser's liability in respect of tax payable by Seller under the non-residency
provisions of the lncome Tax Act by reason of this sale. Seller shall not claim such credit if Seller delivers on completion
the prescribed certificate or a statutory declaration that Seller is not then a non-resident of Canada.
18, ADJUSTMENTS: Any rents, mortgage interest, realty taxes including local improvement rates and unmetered public or
private utility charges and unmetered cost of fuel, as applicable, shall be apportioned and allowed to the day of completion,
the day of completion itself to be apportioned to Buyer.
19. TIME LIMITS: Time shall in all respects be of the essence hereof provided that the time for doing or completing of any
matter provided for herein may be extended or abridged by an agreement in writing signed by Seller and Buyer or by their
respective lawyers who may be specifically authorized in that regard.
20. TENDER: Any tender of documents or money hereunder may be made upon Seller or Buyer or their respective lawyers on
the day set for completion. Money may be tendered by bank draft or cheque certified by a Chartered Bank, Trust Company,
Province of Ontario Savings Otfice, Credit Union or Caisse Populaire.
21. FAMILY LAW AGT: Seller warrants that spousal consent is not necessary to this transaction under the provisions of the
Family Law Act, R.S.O. 1990 unless Seller's spouse has executed the consent hereinafter provided.
22. UFFI= Seller represents and warrants to Buyer that during the time Seller has owned the property, Seller has not caused
any building on the property to be insulated with insulation containing ureaformaldehyde, and that to the best of Seller's
knowledge no building on the property contains or has ever contained insulation that contains ureaformaldehyde. This
warranty shall survive and not merge on the completion of this transaction, and if the building is part of a multiple unit
building, this warrang shall only apply to that part of the building which is the subject of this transaction.
23. CONSUMER REPORTS: The Purchaser is hereby notified that a consumer report containing credit and/or personal
information may be referred to in connection with this transaction.
24. AGREEMENT lN WRITING: lf there is conflict between any provision written or typed in this Agreement (including any
Schedule attached hereto) and any provision in the printed portion hereof, the written or typed provision shall supersede the
printed provision to the extent of such conflict. This Agreement including any Schedule attached hereto, shall constitute the
entire Agreement between Buyer and Seller. There is no representation, warranty, collateral agreement or condition, which
atfects this Agreement other than as expressed herein. This Agreement shall be read with all changes of gender or number
required by the context.
25. SUCCESSORS AND ASSIGNS: The heirs, executors, administrators, successors and assigns of the undersigned are
bound by the terms herein.
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DATED at Ontario this _ day of
SIGNED, SEALED lN THE lN WITNESS whereof I have hereunto set my
2009.
(Date)
(Date)
PRESENCE OF:
(Witness)
PRESENCE OF:
(Witness)
hand and seal:
(Buyer)
(Witness)(Buyer)
DATED at Tillsonburg, Ontario this _day of 2009.
SIGNED, SEALED lN THE lN WITNESS whereof I have hereunto set my
hand and seal:
(Seller)(Date)
(Witness) (Seller) (Date)
SPOUSAL CONSENT: The Undersigned Spouse of the Seller hereby consents to the disposition evidenced herein pursuantto
the provisions of the Family Law Act, R.S.O. 1990, and hereby agrees with the Buyer that he/she will execute all necessary or
incidental documents to give full force and effect to the sale evidenced herein.
(Witness)(Spouse)
ACKNOWLEDGMENT
(Date)
I acknowledge receipt of my signed copy of this accepted
Agreement of Purchase and Sale.
I acknowledge receipt of my signed copy of this accepted
Agreement of Purchase and Sale.
(Buyer)
(Buyer)
Address for Service:
Buyer's Lawyer:
Address:
Telephone No.
Fax No.
(Seller)
(Seller)
Address for Service:
Seller's Lawyer:
Address:
Telephone No.
Fax No.
(Date)
(Date)
(Date)
(Date)
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THE CORPORATION OFTHE
MUMCIPALITY OF BAYIIAM
BY-LAW NO.2009-070
A BY-LA\il TO CONF'IRM ALL ACTIONS OF
THE COI]NCIL OFTIIE CORPORATION OF
THE MT]NICIPALITY OF BAYHAM FOR THE
REGIJLARMEETING HELD MAY 7,2009
WEEREAS under Section 5 (l) of the Municipal Act 2001 S.O. 2001, Chapter 25, the powers
of a municipal corporation a¡e to be exercised by the Council of the municipality;
AI\D WEEREAS under Section 5 (3) of the Municipal Ac! 2001, the powers of Council are to
be exercised by byJaw;
A¡lD LIEREAS the Council of the Corporation of the Municþality of Bayham deems it
advisable that the proceedings of the meeting be confi.rmed and adopted by by-law.
TEEREF'ORE TIIE COI]NCIL OF'TEE CORPORATION OF'TIIE MI]NICIPALITY
OFBÄYHAM ENACTS AS FOLLO\ilS:
1. THAT the actions of the Council of the Corporation of the Municipality of Bayham in
reE)ect of each recommendation and each motion and resolution passed and other
action by the Council at the regular meeting held M ay 7 , 2009 is hereby adopted and
confirmed as if all proceedings were expressly embodied in this byJaw.
2. THAT the Mayor and Clerk of the Corporation of the Municipality of Bayham are
hereby authorized and directed to do a1l things necessary to give effect to the action ofthe
Council including executing all documents and affixing the Corporate Seal.
READ A trIRST, SECOND A¡ID THIRD TIME and fìnally passed this 7th day of May
2009.
MAYOR CLERI(
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