HomeMy WebLinkAboutMarch 05, 2009 - CouncilCOUNCIL AGENDA
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Thursday, March 5, 2009
7:00 p.m.
Page
1.CALL TO ORDER
2.DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
3.APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a Minutes of the Budget Meeting held February 17, 2009.
(b Minutes of the regular meeting of council held February 19, 2009.
(c Added Item(s)
4.DELEGATIONS
(a 7:05 p.m. - Wanda Hoshal regarding Estherville Cemetery
5.INFORMATION ITEMS
(a Copy of Resolution dated February 9, 2009 from the Corporation of the City of
Cambridge regarding "Internet Filtering Software On Computers".
File: C10
(b Correspondence received February 17, 2009 from Ontario Association of Fire Chiefs
regarding "Municipal Politicians Seminar: Firefighting 101".
File: A01
(c Correspondence dated February 19, 20 and 26, from Association of Municipalities of
Ontario regarding "Government Releases Draft Employment Standard under AODA
for Public Review", "AMO and OMSSA release Joint Paper on Poverty Reduction"
and "Minister Smitherman on Infrastructure and Green Energy Act".
5-6
7-16
17
19
21-26
Page 1 of 256
Council Agenda March 5, 2009
Page
5.INFORMATION ITEMS
File: A16
(d Correspondence dated February 13, 2009 from Ministry of Municipal Affairs and
Housing regarding "Government Expenditure Restraints".
File: A16
(e Minutes of the Elgin Group Police Services Board meeting held February 4, 2009.
File: C06
(f Draft Minutes of Museums Bayham meeeting held February 11, 2009.
File: C06
(g Otter Valley Chamber of Commerce/Municipality of Bayham Liason Committee
Notes of Meeting held February 18, 2009.
File: C06
(h Copy of County of Elgin Tourism Focus Group Highlights dated February 25, 2009.
File: A16
(i Long Point Region Conservation Authority Board of Directors minutes of meeting held
February 4, 2009.
File: C06
6.PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a No items
7.ROADS, AGRICULTURE & DRAINAGE
(a No items
8.PROPERTY, BUILDING & PROTECTIVE SERVICES
(a Building Permit Report for month ending February 2009.
File: P10
9.FINANCE, ADMINISTRATION & PERSONNEL
27-28
29-35
37-39
41
43-60
61-64
65
Page 2 of 256
Council Agenda March 5, 2009
Page
9.FINANCE, ADMINISTRATION & PERSONNEL
(a Cheque Register being Cheques #6017 to Cheque #6083 inclusive, totaling
$157,243.66 and Payroll Disbursements for the period ending Feb. 22, 2009 totaling
$50,856.59.
(b Staff Report F2009-12 regarding Heritage Property Tax Relief.
File: F22.09
(c Staff Report F2009-13 regarding Financial Report to February 28, 2009.
File: F03
(d Staff Report F2009-14 regarding Water Infrastructure Project.
File: F05.09
(e Memorandum C2009-01 regarding Council Meeting Schedule.
File: A09
(f Email correspondence dated February 24, 2009 from Leo and Mary Paquette
regarding sewer charges.
File: C13
(g Draft By-law No. 2009-022 regarding Richmond Outlet Drain.
(h Memorandum C2009-03 regarding Community Centre Janitorial Agreements.
Draft minutes of meeting held February 26, 2009 attached.
File: A01
(i Staff Memorandum regarding Meeting and Request - Vienna Library / Former Town
Hall.
File: C13
(j Staff Report C2009-02 regarding Grow Your Own NP Funding / FHT Transfer.
File: F11
10.ENVIRONMENT
(a Staff Report E2009-003 regarding Municipal Drinking Water Licensing Program.
File: U10
(b Staff Report E2009-002 regarding Sanitary Sewage Capacity Study.
File: E01
67-78
79-81
83-124
125-134
135
137
139
141-162
163
165-192
193-231
233-248
Page 3 of 256
Council Agenda March 5, 2009
Page
10.ENVIRONMENT
(c 2008 Annual Report for the Elgin Area Primary Water Supply System.
File: E08
11.COMMITTEE OF THE WHOLE
(a In Camera.
(b Closed Session minutes of the regular Council meeting held Februray 19, 2009.
(c Closed Session minutes of the Bayham Community Centres Committee meeting held
February 26, 2009.
(d Confidential Report regarding personal matter.
(e Confidential Report regarding personal matter, from February 19, 2009 meeting.
(f Out of Camera.
12.BY-LAWS
(a By-law 2009-022 A By-law to amend Provisional By-law
2008-023 (Richmond Outlet Drain)
(b By-law 2009-024 A By-law to authorize the execution of an
agreement (Peidl)
(c By-law 2009-025 A By-law to authorize the execution of an
agreement (Peidl)
(d By-law 2009-026 A By-law to authorize the execution of an
agreement (East Elgin Family Health Team)
(e By-law 2009-027 A By-law to confirm all actions of Council
13.ADJOURNMENT
(a Adjournment
249-256
Page 4 of 256
COUNCIL BUDGET MEETING MINUTES
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
Tuesday, February 17, 2009
7:00 p.m.
The third budget meeting of the Council of ttre Municipality of Bayham was held in the Committee
Room. Present were Mayor Lynn Acre, Deputy Mayor Cliff Evanitski, Councillors Wayne
Casier, Mark Taylor and Ed Ketchabaw, Administrator Kyle Kruger, Clerk Lynda Millard
and Treasurer Suzanna Mantel.
1. CALL TO ORDER
Mayor Acre called the meeting to order at 7 p.m.
2. DECLARATION OF PECUIARY INTEREST AND THE GENERAL NATURE
THEREOF
None
3. 2OO9 DRAFT BUDGET
Staff Report F2009-05 was provided to Council.
The Treasurer advised that the proposed budget currently reflects no tax rate increase, therefore
increases to individual properties would equal their assessment value change. On average,
assessment values have increased 4.3%. A reduction of $50,000 - $60,000 would result in
approximately a 2o/o decrease in tax rates. The Treasurer noted that the report had been
prepared in accordance with Council's request for options that could be utilized to reduce the
budget. She explained that the options were in no order of preference, nor were they
recommendations of staff. She added that some options were contrary to the newly adopted
strategic plan. Each item was reviewed and potential impacts discussed.
There was consensus that Council study the options, consider with the intent of the stragtegic
plan and discuss further at the next budget session to be held March 3rd at 7:00 p.m.
It was announced that the Building Canada Fund application for water system infrastructure
upgrades has been approved. 1/3 funding from the Federal and Provincial governments are
$720,000 each, with a matching contribution required from the municipality. The Treasurer
added that a report regarding options to cover the municipal share will be forthcoming shortly.
4. BY.LAW
(a) By-law 2009-020 A By-law to confirm all actions of Council
2009-062
Moved by W Casier
Seconded by M Taylor
"THAT conf¡rm¡ng By-law 2009-020 be read a first, second and
third time and finally passed."
CARRIED UNANIMOUSLY
Page 1 of 2
Minutes of the Budget Meeting held February 17, 2009.
Page 5 of 256
Council Budget Meeting
Minutes February 17,2009
5. ADJOURNMENT
(a) Adjournment
2009-063
Moved by M Taylor
Seconded by E Ketchabaw
'THAT the Gouncil meeting be adjourned at 8:10 p.m."
CARRIED UNANIMOUSLY
MAYOR
Page 2 of 2
Minutes of the Budget Meeting held February 17, 2009.
Page 6 of 256
COUNCIL MINUTES
THE CORPORÄ,TION OF THE MUNICIPALITY OF BAYHAM
9344 Plank Road, Straffordville
February 19,2009
7:00 p.m.
7:30 p.m. - Public Meeting - Water & Sewer Rates
The regular meeting of the Council of the Municipality of Bayham was held on Thursday, February
19,2009 in the Council Chambers. Present were Mayor Lynn Acre, Deputy Mayor CliffEvanitski,
Councillors Mark Taylor, Wayne Casier and Ed Ketchabaw, Administrator Kyle Kruger and Clerk
Lynda Millard,
Treasurer Suzanna Dieleman Mantel, Planning Co-ordinator Margaret Underhill and Fire Chief /
By-Law Enforcement Officer Paul Groeneveld were in attendance to persent their respective
reports.
1. CALL TO ORDER
MayorAcre called the meeting to order at 7:00 p.m.
2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURE
THEREOF
None
3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS
(a) Minutes of the Budget meeting held February 3,2009.
2009-064
Moved by W Casier
Seconded by M Taylor
"THAT the minutes of the Budget meet¡ng held February 3, 2009
be approved as circulated."
CARRIED UNANIMOUSLY
(b) Minutes of the regular meeting of Council held February 5, 2009.
2009-065
Moved by M Taylor
Seconded by W Casier
'THAT the minutes of the regular meet¡ng of Gouncil held
February 5,2009 be approved as circulated."
CARRIED UNANIMOUSLY
(c) Minutes of the Budget meeting held February 10,2009.
2009-066
Moved by W Casier
Page 1 of 10
Minutes of the regular meeting of council held February 19, ...
Page 7 of 256
Council Minutes February 19,2008
Seconded bY M TaYlor
"THAT the minutes of the Budget meet¡ng held February 10, 2009
be approved as circulated."
CARRIED UNANIMOUSLY
(d) Added ltem(s)
There were no added items'
4. DELEGATIONS
7:05 p.m. - BillWalters and David Rock regarding lnternational Plowing
Match 2010
Mr. BillWalters made a short presentation regarding the 2010 lnternational Plowing
Match being held in Elgin - St. Thomas September 21 '25' The Match will take place
on lands east of St. Thomas on the south side of # 3 Highhway, between Centennial
Road to the west, Quaker Road to the east and Elm Line to the south. He noted that
the volunteer organization consists of local members, with the assistance of
Mr. Rock distributed a brochure to Council members and staff'
2009-067
Moved by W Casier
Seconded by C Evanitski
"THAT this item be referred to Budget discussions."
CARRIED UNANIMOUSLY
(a)
(b) 7:15 p.m. - Doug Lester from the otter Valley chamber of commerce
regarding "2009 lnitiatives"
Vit-ester-queried the status and action taken by Council in regard to harbour sand
build-up and flooding concerns raised at the previous meeting. He noted that
contact with Talismãn had confirmed a $2,000 contribution to add to funds raised by
the Chamber. He urged Council to partner with the Chamber, establish a harbour
fund for donations and allocate $5,000 to match citizen fundraising efforts.
Mr, Lester again encouraged Council to instruct staff to contact Small Craft Harbours
and other regulatory bodies to begin the approval process required for necessary
harbour maintenanôe. Additionally, he requested Council to dedicate $20'000 in the
200g budget to ongoing harbour maintenance and seek other funding sources.
2009-068
Moved by W Casier
Seconded bY M TaYlor
Page 2 of 10
Minutes of the regular meeting of council held February 19, ...
Page 8 of 256
Council Minutes February 19,2008
"THAT a mun¡c¡pal reserve be established to accept donations /
contributions for harbour improvements in Port Burwell;
AND THAT staff be directed to begin the process to obtain permits
to undertake work on the harbour."
CARRIED UNANIMOUSLY
(c) 7:25 p.m. - Wanda Hoshal regarding Estherville Cemetery
Mrs. Hoshal questioned whether permission had been granted for the dowser to access
the Csinos proeprty, to which the response was no. She then read the letter she
received from the Bayham Administrator.
Discussion followed her question as to what can be done now.
2009-069
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT staff be authorized and directed to request the Gemeteries
Regulation Unit attend the Municipality to review information
available and the Estherville Gemetery area."
CARRIED UNANIMOUSLY
5. INFORMATION ITEMS
(a) Copy of resolution passed January 5, 2009 by the Corporation of the
Township of Madawaska Valley regarding "Government of Ontario Bill
187".
File: C10
(b) Copy of resolution passed December 15, 2008 by The Corporation of
the Township of Madawaska Valley regarding "Homecare in rural
Ontario".
File: C10
(c) Copy of correspondence dated February 3, 2009 addressed to
Association of Municipalities of Ontario from City of Hamilton regarding
"Bill 138, Protection of Public Participation Act, 2008".
File C10
(d) Copy ofcorrespondence dated February 10, 2009 addressed to
Honourable Jim Watson, Minister of MunicipalAffairs and Housing, from
Town of Ajax regarding municipalelection campaign contributions".
File: C10
(e) Correspondence dated February 2,3,9,11 and 13, 2009 from
Association of Municipalities of Ontario regarding "Municipal Support of
Earth Hour and Energy Conservation Week Needed", "AMO Expresses
Concern, Provides Recommendations to Minister on Proposed AODA
I nformation and Communications Standard", "M unicipal Action on Bottled
Water", "WDO Consultation on Blue Box Program Plan Review", 'AMO
Page 3 of 10
Minutes of the regular meeting of council held February 19, ...
Page 9 of 256
Council Minutes February 19,2008
Report to Members on January 2009 Board Meeting" and "Communities
Component Funding for $1 Billion in Municipal lnfrastructure Projects
Announced".
File: 416
(f) Long Point Region Conservation Authority minutes of meeting held
January 14,2009.
File: 416
(g) Copy of Joint Elgin / Central Elgin 2008-2009 Annual Municipal
Accessibility Plan.
File: 416
(h) Emailcorrespondence dated February 9, 2009 from Valerie Clark
(OMAFRA) regarding "Local Foods Farmer/ Food Buyer Speed
Networking Event".
File: 416
(i) Email correspondence dated February 10, 2009 from Yfactor lnc.
regarding "Yfactor Proud to Help Elgin County Win Two lnvestment
Attraction Marketing Awards".
File: M02
ü) Correspondence dated February 2,2009 from Office of the Lieutenant
Govenor of Ontario regarding "Order of Ontario - Call for Nominations".
File: 416
(k) Lake Erie Region Source Protection Committee minutes of meeting held
Thursday, November 6, 2008.
File: E00
(l) Correspondence received from Ontario Municipal Board regarding
"Appointment For Hearing".
File: F22
(m) Canadian Water Treatment newsletter dated November/December 2008
regarding "A Framework for Safe Drinking Water".
File L11
(n) Operation Clean Sweep correspondence and Pitch ln Canada newletter
regarding "Pitch-ln Canada Week".
File: RRR
(o) Correspondence dated January 30, 2009 from Prince Edward County
regarding "wind farm development resolution".
File: C10
(p) Correspondence dated February 4,2009 from Canadian Red Cross
regarding "province wide lottery".
File: 401
(q) Correspondence dated February 9, 2009 from County of Elgin regarding
"Elgin's Progressive By Nature brand wins at Economic Development
Council of Ontario Awards".
File: 416
Page 4 of 10
Minutes of the regular meeting of council held February 19, ...
Page 10 of 256
Council Minutes February 19,2008
(0 Correspondence dated February 13, 2009 from Building Canada Fund
regarding "Rehabilitation of Bayham Water Distribution System, Project
#23009'.
File: F11
(s) lnterpretive Centre Workgroup minutes of meeting held January 21,
2009.
File: C06
2009-070
Moved by C Evanitski
Seconded by W Casier
"THAT information items 5(a) through 5(s) be received for
information."
CARRIED UNANIMOUSLY
6. PLANNING, DEVELOPMENT, RECREATION & TOURISM
(a) Staff Report D2009-08 regarding Romart Severances E1l09 andE2l09.
File: D10.0809
2009-071
Moved by C Evanitski
Seconded by E Ketchabaw
"THAT Staff Report D2009-08 be received;
AND THAT Council recommends to the Elgin County Land
Division Committee that severance application E1l09 submitted by
Romart lnv lnc., be approved subject to:
1. $500 cash-in-lieu parkland dedication fee payable to the
municipality2. Lot Grading and storm water management plan
3. a municipaldrain4. finalsurvey submitted to the municipality
AND THAT Council recommends to the Elgin County Land
Division Gom m ittee that severance appl icatio n 82109, su bm itted
by Romart lnv lnc., be approved subject to:
1. $500 cash-in-liew parkland dedication fee payable to the
Municipality
2. Lot Grading and storm water management plan
3. a municipaldrain4. final survey submitted to the municipality."
CARRIED
(b) Correspondence dated January 22,2009 from Beth Turner of Thomson
Rogers regarding "Consultation Process for Wireless
Page 5 of 10
Minutes of the regular meeting of council held February 19, ...
Page 11 of 256
Council Minutes February 19,2008
Telecommunication Facililties".
File: A12
2009-072
Moved by W Casier
Seconded by C Evanitski
"THAT correspondence dated January 22,2009 from Thomson
Rogers regarding Gonsultation Process for Wireless
Telecommunication Facilities be received;
AND THAT the correspondence be referred to Staff for preparation
of a report for Council consideration."
CARRIED UNANIMOUSLY
7. ROADS, AGRICULTURE & DRAINAGE
No ltems
8. PROPERTY. BUILDING & PROTECTIVE SERVICES
(a) Staff Report P2009-004 regarding Emergency Management Program
Vienna Flood & Extreme Weather Response Plans.
File: P16
2009-073
Moved by W Casier
Seconded by M Taylor
"THAT Staff Report P2009-004 regarding the Emergency
Management Program Village of Vienna Flood and Extreme
Weather Response Plans be received for information."
CARRIED UNANIMOUSLY
(b) Correspondence dated January 29,2009 from Ministry of Community
Safety and Correctional Services regarding "emergency management
activities".
File: 416
2009-074
Moved by C Evanitski
Seconded by W Casier
"THAT Gorrespondence dated January 29, 2009 from Ministry of
Gommunity Safety and Gorrectional Services congratulating the
Municipality of Bayham for completion of all mandatory
emergency management activities required under the Emergency
Management & Civil Protection Act for 2008 be received."
CARRIED UNANIMOUSLY
Page 6 of 10
Minutes of the regular meeting of council held February 19, ...
Page 12 of 256
Council Minutes February 19,2008
(c) Correspondence dated February 13, 2009 from Straffordville Community
Com mittee regardi ng "Maintenance of Parkette".
File: C13
2009-075
Moved by W Casier
Seconded by C Evanitski
"THAT Correspondence dated February 13, 2009 from
Straffordvi I le Com m u nity Com m ittee regardi ng mai ntena nce of
parkette be deferred."
CARRIED UNANIMOUSLY
(d) Staff Report PR2009-06 regarding Eden Community Centre - Repairs
and Designated Substances.
File: 420
2009-076
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report PR2009-06 regarding Eden Community Centre
- Repairs and Designated Substances be received;
AND THAT Staff be authorized to proceed with a Designated
Substances Survey for the Eden and Area Gommunity Gentre, and
that further building inspections be arranged to determine capital
needs."
CARRIED UNANIMOUSLY
9. FINANCE, ADMINISTRATION & PERSONNEL
(a) Cheque Register being Cheque #5930 to Cheque #6016 inclusive
totaling $332,035.67 and Payroll Disbursements for the period ending
Feb. 8, 2009 totaling $50,763.84.
2009-077
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Cheque Register being Cheque #5930 to Gheque #6016
inclusive, totaling $332,035.67 and Payroll Disbursements for the
period ending Feb.8, 2009 totaling $50,763.84 be approved."
CARRIED UNANIMOUSLY
(b) PUBLIC MEEETING - delayed untilT:45 p.m.
Staff Report F2009-06 regarding Water & Sewer Rates.
File: F05.09
Page 7 of 10
Minutes of the regular meeting of council held February 19, ...
Page 13 of 256
Council Minutes February 19,2008
The Treasurer presented the report. She advised that no information had been received
regarding the grant application submitted. She emphasized the need for approval for
the January / February billing.
The Mayor opened the floor for public comments.
Jan Collins questioned how water rate increases were determined.
The Treasurer explained the process.
Florrence Ferris asked how multi-units were charged for water.
The Treasurer responded that there is a base rate charged for each unit.
Fran Southwick asked how many people are on the water system, to which the
Treasurer advised there are 2.000.
Council members discussed several options for water rate structures, including
eliminating the base rate in favour of a consumption rate only. lt was suggested that
this could encourage conservation. Other opinion was expressed that the current
system with a base rate ensured all who benefit contribute to ongoing costs, including
seasonal property owners for example.
2009-078
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Staff Report F2009-06 regarding Water and Sewer Rates be
rece¡ved;
AND THAT ByJaw 2009-08 being a by-law to amend byJaw 2004-
015 a by-law sett¡ng water and sewer rates be presented to
counc¡l for enactment."
CARRIED
IO. ENVIRONMENT
(a) Correspondence dated February 6, 2009 from Stantec Consulting Ltd.
regarding "Elgin Area Primary Water Supply System (Elgin Water
Treatment Pla nt) Shorel i ne Protection Project".
File: E08
2009-079
Moved by E Ketchabaw
Seconded by C Evanitski
"THAT Correspondence dated February 6, 2009 from Stantec
Consulting Ltd. regard¡ng Elgin Area Primary Water Supply
System (Elgin Water Treatment Plant) Shoreline Protection Project
be received for information."
CARRIED UNANIMOUSLY
I I. COMMITTEE OF THE WHOLE
Page 8 of 10
Minutes of the regular meeting of council held February 19, ...
Page 14 of 256
Council Minutes February 19,2008
(a) ln Camera.
2009-080
Moved by E Ketchabaw
Seconded by M TaYlor
"THAT the Council do now rise to enter into an "ln Camera"
Session of Gommittee of the Whole at 9:15 p.m. to discuss:
r pêrso¡âl matters about an identifiable individual, including
municipal or local board employees;
o â proposed or pending acquisition or disposition of land by
the municipalitY or local board."
CARRIED UNANIMOUSLY
(b) Closed session minutes of the regular meeting of Council held January
15,2009.
(c) Confidential Report regarding personal matter.
(d) Out of Camera.
2009-081
Moved by M Taylor
Seconded by E Ketchabaw
"THAT the Gommittee of the Whole do now rise from the "ln
Camera" session at 9:20 P.m."
CARRIED UNANIMOUSLY
(e) Confidential Staff Report regarding land acquisition matter.
2009-082
Moved by Councillor W Casier
Seconded by Councillor E Ketchabaw
.THAT By-taw No.2009-014,to authorize the acquisition of lands
from Terrie and Paulwiley, By-law No. 2009-015, to authorize the
acquisition of lands from Andy and Johanna Geurtjens, and By-
law No. 2008-016, to authorize the acquisition of lands from John
and Laurel Nasswetter, be presented to council for enactment."
CARRIED UNANIMOUSLY
I2. BY.LAWS
(a) By-law 2009-008 A By-law to amend By-law 2004-015
to set water and sewer rates
(b) By-law 2009-014 A By-law to authorize the purchase of
Page 9 of 10
Minutes of the regular meeting of council held February 19, ...
Page 15 of 256
Council Minutes February 19,2008
property (WileY)
(c) By-law 2009-015 A By-law to authorize the purchase of
propertY (Geurtjens)
(d) By-law 2009-016 A By-law to authorize the purchase of
proPertY (Nasswetter)
(e) By-law 2009-018 A By-law to authorize the renewal of
an agreement (Blondin)
(f) By-law 2009-019 A By-law to adopt a Strategic Plan
2009-083
Moved by W Casier
Seconded bY E Ketchabaw
"THAT By-Laws 2009-008, 2009-014, 2009-015, 2009-016, 2009-018
and 2009-019 be read a first, second and third time and finally
passed."
CARRIED UNANIMOUSLY
(g) By-law 2OO9-021 A By-law to confirm all actions of council
2009-084
Moved bY E Ketchabaw
Seconded bY W Casier
"THAT confirming By-law 2OO9-021be read a first, second and
third time and finallY Passed."
CARRIED UNANIMOUSLY
I3. ADJOURNMENT
(a) Adjournment.
2009-085
Moved by E. Ketchabaw
Seconded by C Evanitski
"THAT the Council meeting be adjourned at 9:30 p.m"'
CARRIED UNANIMOUSLY
MAYOR
Page 10 of 10
Minutes of the regular meeting of council held February 19, ...
Page 16 of 256
5
Cto
The Corporation of the City of Gambridge
Monday, February 9, 2009
Councillor Tucci - lnternet Filterinq Software On Computers
WHEREAS there is no law in Ontario prohibiting pornography and other
sexually explicit materialfrom being viewed on computers in public
schools and libraries;
AND WHEREAS there are public schools and public libraries that do not
use internet filtering software on computers that blocks such inappropriate
material;
AND WHEREAS significant changes have occurred with respect
computer technologies, software and programs that could filter
access to inappropriate, explicit sexual content;
AND WHEREAS parents in the province of Ontario have the right to
ensure their children are protected from pornography and other
inappropriate material available on the internet in their public schools and
libraries;
THEREFORE BE lT RESOLVED THAT the Council of The
Corporation of the City of Cambridge petitions the Honorable M.
Aileen Carrol, Minister of Culture, the Honorable Dalton McGuinty,
Premier of Ontario and, the Legislative Assembly of Ontario to
require all public schools and libraries in Ontario to be required to
install internet filtering software on computers to avoid viewing of
sites with inappropriate, explicit sexual content;
AND FURTHER THAT the motion once approved be forwarded to all
MPPs representing Waterloo Region, to the Leader of the Official
Opposition, to the Leader of the 3rd party and, through AMO, to all
other mu nicipa I ities fo r their consideration.
Please Contact: Alex Mitchell, Gity Glerk
The Gorporation of the City of Gambridge
50 Dickson Street,2nd Floor
P.O. Box 669
Gambridge, Ontario NlR 5W8
Telephone: 519.740.4680 Ext. 4585TTY: 519.623.6691FAX: 519.740.3011
Email: mitchella(Ocambridqe.ca
DISCIAIMER
This material is provided under contract as a pa¡d seruice by the orþinating organization and does not necessar¡ly reflecl
the view or positions of the Associat¡on of Municipatities of Ontario (AMO), its subsidiary companies, offrcers, dtrectors or
agenls.
Copy of Resolution dated February 9, 2009 from the Corporati...
Page 17 of 256
Page 18 of 256
Ontario
Association
of
Fire Chiefs
2008-2009
President
CHIEF R. BOYES
905-338-4426
Fax 905-3384403
rboves(Doakville.ca
1st Vice-President
CHIEF T. BECKETT
519-741-2926
Fax 519-741-2697
tim. becket(Akitchener.ca
2nd V¡ce-President
CHIEF P BARBOUR
519-773-5344
Fax 51 9-773-5605
3'd Vice-President
CHIEF B. BURBIDGE
905-833-2800
Fax 905-833-6960
bburbidoe@kino.ca
Treasurer
CHIEF K. FOSTER
705-526-4279 exl 2234
Fax: 705-527-4543
kfoster(Atown. m idland.on.ca
PaslPresident
CHIEF L GRANT
705-745-3283
Fax705-745-24ô0
lqrant(Acitv.peterborouoh.on.ca
DIRECTORS
CHIEF T. BOND
613-258-2438
Fax:613-258-1031
kem otvillefire(Aon.aibn.com
DEPUW CHIEF T. BOYKO
4l 6-338-9052
Fax 416-338-9060
tbovko(Atoronto.câ
CHIEF W. BRINKMAN
807467-2107
FAX: 807-467-21 55
wbrinkman(Dkenora.ca
CHIEF T. BRYAN
705-295-6880
Fax 705-295-678ô
DEPUTY CHIEF G. MILLS
613-580-2424 ext 29430
Fax 61 3-580-2864
Gordon. Mills@ottawa.ca
DEPUry CHIEF S. MINTZ
905-477-59ô0
Fax905-479-7770
smintz@markham.ca
DEPUTY CHIEF N. MURPHY
613-548-4001 Ert5202
Fax: 6l 3-384-5233
nmurohv(Acitvofkino ston.ca
Mayor and Members of Council:
Re: Municipal Politicians Seminar: Firefiohtino 101: FEB ¡ 7 7tì09
Sundav. Mav 3 and Mondav. Mav 4. 2009
MUNICIPATITY ()F BAYHAM
The Ontario Association of Fire Chiefs (OAFC) is actively working to help municipal
Councillors understand the challenges of the fire service and its importance to your
community. This year, as part of our Annual Meeting and Educational Seminars, we
are offering an informative seminar for politicians.
The Politicians Seminar: Firefighting l0l is a two day session that will provide
you with not only first hand information and knowledge about the fire service but an
interactive experience that you will never forget! The morning of Sunday, May 3, will
begin with the presentation "Fire Department Liability", by Texan lawyer, Jim
Juneau. This will be followed by a special interactive program (11 am - 5 pm) that
is tailored specifically for politicians by the City of Toronto Fire Services in
partnership with the OAFC. The excitement begins when you slip into bunker gear
and experience, first hand, the life of a firefighter by participating in a number of live
fire training exercises. Sunday night you will attend a moving Memorial Service
complete with the Ontario Fire Service Pipes and Drums, which recognizes Fire
Officers who have died during the past year, This will be followed by a wine and
cheese reception.
On day two, Monday, May 4, the morning will begin with Ron Ellis', former hockey
player with the Toronto Maple Leafs, presentation "Leaping the Boards and Hitting
the Wall", followed by Dr. Linda Duxbury's presentation, "You, Me and Them:
Dealing with Generational Differences in the Workforce", and concluding with
remarks by Minister Rick Bartolucci, Ministry of Community Safety and
Correctional Services and Minister Peter Fonseca, Ministry of Labour.
On Monday afternoon you will be able to visit the largest Fire Services Trade
Show in Canada, where you will be able to see a wide variety of fire vehicles and
equipment and talk directly to the suppliers and manufacturers.
Politicians who have attended this seminar in previous years have repeatedly said
that it was one of the best conferences and training sessions that they had ever
attended!
Full Seminar details are available on line at www.oafcevents.com.
Registration cost includes Monday breakfast, two lunches and a wine and cheese
reception. Registration is limited to 24 people.
To register please complete the attached registration form and fax it to the OAFC
office. lf your Fire Chief is an OAFC member you will receive the special Member
registration rate.
Yours truly,
Richard Boyes
OAFC President
OAFC BOARD OFFICE 335 Bayly St. West Suite 206, Ajax, Ont L1S 6M2
Tel: 905.426-9865 or 1-800-774-6651 Fax 905.[26-3032 E-mail: administration@oafc.on.ca
ürcFlvEDÈo,
Correspondence received February 17, 2009 from Ontario Assoc...
Page 19 of 256
Page 20 of 256
200 University Ave, Suite 801
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
MEMBER COMMUNICATION ALERT No: 09/026
ro the attention of the cterk and councit F3,åi,,?il'JiJ:X^HI|"?[:3JÏ]i1o'u6o,February 19,2009 (416)971-9es6ext329
Government Releases Draft Employment Standard
under AODA for Public Review
lssue:
On February 18,2009, the Government released the initial draft Employment Standard
under the Accessibility for Ontarians with Disabilities Act, 2005 for public review and
comment. The public review period is until April 15, 2009.
Background:
The AODA, 2005, requires the Minister of Community and Social Services to develop
accessibility standards that will remove barriers for people with disabilities. The standards
are expected to apply to the public sector, including all municipalities in the Province, as well
as the not-for-profit and private sectors. They will address a full range of disabilities
including physical, sensory, mental health, developmental and learning and will be
implemented in phases leading to full accessibility in Ontario by 2025. Once completed, the
standards will be introduced into legislation and therefore will become mandatory and
enforced by the Province
The Employment Standard is the fourth of five standards released for public review.
Previously, the government released the Customer Service Standard, the Transportation
Standard and the recently released lnformation and Communications Standard. The Built
Environment Standard is expected for release later in 2009.
The proposed standard for Employment Accessibility was developed by an external
Employment Accessibility Standards Development Committee (SDC). This external
committee included representatives from the disability community as well as the public and
private sectors. The SDC's initial proposed standard is now posted for public review and
feedback. The initial proposed standard does not necessarily reflect the point of view of the
government.
The public review period to make comments on the SDC's initial proposed Employment
Accessibility Standard is from February 18, 2009 to April 15, 2009.
Municipar¡î::î?ãli:^li aHo
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Correspondence dated February 19, 20 and 26, from Associatio...
Page 21 of 256
Once the public review period is over, the standards development committee will
reconvene to consider feedback. They may make changes to their initial proposed
standard based on the feedback prior to finalizing a proposed standard for submission
to the Minister of Community and Socíal Services.
Those interested in reviewing the SDC's proposed standard or participating in the
accessibility standards development process can find more information on the Ministry
of Community and Social Services'website at:
English:
French:
Public consultation sessions will be conducted across the province. To participate in a
consultation session, to request a document in an alternate format, to find out about
alternate methods of providing feedback, or for any additional information regarding the
public review process, please call 1-888 -482-4317 or toll-free TTY 1-888-335-661 I , or email
oublic. review@ol iverwvman. com.
Action:
AMO is urging its members to review the proposed standard and to provide comments to
the Government. AMO will be developing a response to the standard outlining municipal
issues and concerns. AMO's concerns will be shared with the membership.
This information is available in the Policy /ssues section of the AMO website at www.amo.on.ca.
Mun¡cipar¡î::î?ä'li:.ii Alf O
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Correspondence dated February 19, 20 and 26, from Associatio...
Page 22 of 256
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON M5H 3C6
Tel.: (416) 971-9856 | Fax (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/013lUl tr lUl Þtr Íf. l,rUlUl lUl lJ ll lt l{ I ltvrll ALERT N': 09/013 I r II¿J
To the attention of the Cterk and Council FoRMoRE lNFoRMArloN coNrAcr: ¡
February 20,2009
-¿
AMO and OMSSA release Joint Paper on Poverty Reduction {
-lssue:
The Association of Municipalities of Ontario (AMO) and the Ontario Municipal Social Services
Association (OMSSA) are pleased to release their joint paper on poverty reduction: "Government Makes
a Differen ce : Working Together Toward s Poveftv Red uction".
Background:
Municipalities understand that poverty costs everyone through increased costs of social and health
programs and the lost potential that comes when people are not given opportunities to succeed.
AMO and OMSSA came together to examine the important considerations of what municipalities can do
to address poverty in their communities and how all orders of government can be engaged in poverty
reduction.
The paper provides a list of recommendations that include the following:
o The need for a local service delivery model that is flexible and addresses the needs and issues of
poverty in municipalities across the province.
o The importance of stakeholder collaboration: including meaningful consultation with key
stakeholders and citizens and outcomes focused actions and solutions.
o The need to address the complex issues of poverty through good public policy. This includes
addressing current provincial policies and programs that operate at cross purposes of one another
and the goal of poverty reduction. ln addition, the systemic, foundational underpinnings need to
begin to be addressed.
o The need for sufficient, sustainable, long term funding for poverty reduction initiatives which includes
the administration of the initiatives.
AMO and OMSSA are encouraged by important changes and commitments the provincial government
has made in addressing the symptoms and impacts of poverty in Ontario. AMO and OMSSA remain
committed to supporting the government and our memberships in this effort.
Action:. The paper is being distributed to the AMO and OMSSA membership, Minister Matthews and the
Cabinet Committee on Poverty Reduction and other relevant stakeholders.. The AMO Social Policy Task Force will be examining next step considerations on poverty reduction
issues and initiatives. lssues will be examined in consideration of the current economic downturn.
This information is availaþle in the Policy /ssues section of the AMO website at www.amo.on.ca.
Munic¡pariî::î?äli:"i ^llo
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1-1
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Page 24 of 256
MEMBER COMMUNICATION
200 University Ave, Suite 801
Toronto, ON MsH 3Co
Tel.: (416) 971-9856 | Fax: (416) 971-6191
E-mail: amo@amo.on.ca
ALERT No: 09/014
To the attention of the Clerk and Council
February 26, 2009
FOR MORE INFORMATION CONTAGT:
Scott Vokey, AMO/ LAS Energy Services
Coordinator, (4rG) 971-9856 ext 357
l-tr
IJJJ
{Minister Smitherman on Infrastructure and Green Energy Act
The Minister updated delegates to the OGRA/ROMA Annual Conference on Wednesday
and we wanted to ensure that all munic¡palities not in attendance were informed.
On Infrastructure investment, he indicated:
o The Government of Ontario is prepared to match all Federal lnfrastructure Funds that
were in the recent federal budget. This is good news for Ontario's munic¡palities.
o That the recent announcements of funding for 289 projects under the Communities
Component of the Build Canada Framework were genuinely shovel ready projects, with
almost half of the projects related to water and waste water.
. While there is no date yet for a second intake under the Communities Component,
eligible municipalities (under 100,000 population) should "have pens and paper ready".
. For those relatively small scale water systems with a very limited rate base to finance
them, the Ministry will develop policy to address water system investment and taxes.
On Green Energy Act, he indicated:
. Bill 150 has two main thrusts: making it easier to bring renewable energy projects to life
and creating a culture of conservation so that people can go about their daily lives using
less energy. The Government of Ontario states it has developed the Green Energy Act
to create jobs, fight climate change, and secure Ontario's place as the continent's
leading green economy. lt amends 21 pieces of other legislation.
. On the generation side, the Bill enables municipalities and local distribution companies
(LDCs) to become more active in energy generation for projects under 10 megawatts
(Mwþwithout creating a separate subsidiary and establishes a more aggressive tariff
system for renewable energy fed into the grid.
1-2 Municipariâ::îîäii:.'i ^Ho
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The Billwill put planning approvals with the province. The Minister recognized that
some municipalities do not feel equipped to deal with renewable energy sources,
whether biomass, biogas, wind or solar and that others are having a challenge
softing through health and safety information to develop standards. He also
recognized that some municipalities will not want to see the province take on this
function but with an emerging patchwork of planning standards, "the province has
decided to assert its interests and is prepared to dealwith the outcomes." ln light
of the government's stated intention with the Bill, AMO advises that municipalities
may want to consider the need to progress the development of standards or
planning applications related to renewable energy sources.
On the conservation side, among other matters the Bill enables local distribution
companies (LDCs) to become more active in energy conservation, planning, and storage
and will see energy efficiency enhancements to the Building Code and it will require all
public agencies, including municipalities to prepare energy conservation plans. As
Ontario municipalities are the fourth largest consumer of energy, this is an opportunity
for municipal governments to show strong leadership through action and many
municipalities have been undertaking energy audits.
This proposed Act will fundamentally transform the legislative and regulatory environment
governing energy conservation, generation, and planning in Ontario. There are numerous
benefits to municipalities as potential generators of electricity either on their own or through
their local distribution companies from the proposed improved gríd connections and higher
feed-in tariffs (prices paid for electricity). As sole shareholders of most LDCs in Ontario,
many municipalities will directly benefit from improvements to rate of return, ability to
generate power, and enhanced business opportunities from LDC operated energy
generation.
The Bill's implementation will be through a number of regulations, and AMO will have the
opportunity to provide the government with advice on them as they are being developed and
will do a more detailed analysis of the Bill in order to make a submission to Standing
Committee once the Bill is referred. A more detailed synopsis of Bill 150 is linked to this
Alert and can be found at:
=1 531 59
This information is available in the Policy /ssues section of the AMO website at wv,tw.amo.on.ca.
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2-2 uunicipariâl:îîäi?:',ei ^Ho
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AtÇ
Ministry of Ministère des
Municipal Affairs Affaires municipales
and Housing et du Logement
Office of the Deputy Bureau de Sous.ministre
Minister
777 Bay Street 777,rueBay
Toronto ON M5G 2E5 Toronto ON Msc 2E5
Tel: (416) 585-7100 Tél : (416) s8s7100
Fax: (416) 585-7211 Téléc: (416) 585-7211
February 13, 2009
Memorandum To: Transfer Payment Recipients
From: Fareed Amin
Deputy Minister
Ministry of MunicipalAffairs & Housing
Subject: Government Expenditure Restraints
On December 2,2008, the Ontario government announced measures to constrain spending
on public sector salaries and to freeze the current size of the Ontario Public Service (OPS).
The announcement was built upon expenditure restraint measures that were identified in the
Fall Economic Statement and implemented across the OPS. As part of this exercise,
ministries were asked to manage their costs efficiently and hence the cost to the taxpayers of
Ontario. Some of the suggested measures include:
. Using non-print forms of advertising, including job advertising;. Delaying the implementation of any office relocations/expansions where possible;. Freezing the purchase/lease of new vehicles-excluding transit vehicles;. Postponing, cancelling or limiting the scope and number of lT projects, depending on
contractual obl igations;. Reducing the use of print, photocopying and fax services; and. Containing travel costs by using another form of communication such as telephone or
video conferencing, or combining/scheduling face-to-face meetings to maximize
efficiency.
As a recipient of public funds, your organization has an obligation to ensure that these funds
provide value and are spent prudently, in a manner that is consistent with the program
mandate and funding agreement with the province.
l2
Correspondence dated February 13, 2009 from Ministry of Muni...
Page 27 of 256
-2-
Given this obligation, and mindful of the legislative and contractual framework within which
your organization operates, I ask that you please ensure that your organization has the
appropriate controls in place to govern the expenditure of public funds and consider
implementing the measures stated above, as they apply to your organization or program.
Please ensure that this communication is shared with those organizations or programs under
your purview that are the recipients of provincial transfer payments.
In managing transfer payment programs, ministries will be mindful of the current fiscal
environment as they carefully monitor the expenditure of public funds and assess the needs
of their transfer payment recipients on an ongoing basis.
Your leadership is essential to assist the province in demonstrating a prudent and balanced
approach in the management of public funds.
Sincerely,
Fareed Amin
Deputy Minister
cc:¡ Agriculture, Food and Rural Affairs¡ Citizenship and lmmigration. Attorney Generalr Community and Social Serviceso Economic Development. Energy and lnfrastructureo Finance. Health and Long-Term Care. Natural Resourceso Northern Development and Mines¡ Community Safety and Correctional Services. Culture. Training, Colleges and Universities. Children and Youth Services. Tourism and Recreation. Transportation. Health Promotion
Correspondence dated February 13, 2009 from Ministry of Muni...
Page 28 of 256
S
Minutes of
ELGIN GROUP POLICE SERVICES BOARD
February 4,2009
The Elgin Group Police Services Board met at the County Administration Building, 450
Sunset Drive, St. Thomas, at2:04 p.m. with the following in attendance:
Tom Marks, Chairman
John R. Wilson, Vice-Chair
Kathleen Schaper, Board Member
Douglas Gunn, Board Member
lnspector Ryan Cox, OPP
Staff Sergeant lan Chappell, OPP
Detective lnspector Paul Beesley, OPP
Sergeant Carl Butler, OPP, Contract Policing Bureau
Sergeant Beth Pimm, H. R. Bureau, OPP
Mark McDonald, Acting Secretary/Administrator
Marilyn Payler, County Administrative Services
Jim Bundschuh, County Director of Financial Services (attended 3:40 p.m.)
Absent: Duncan McPhail, Board Member
Mayor Jim Mclntyre and Mayor Bonnie Vowel attended to observe.
Chair Marks called the meeting to order at2:04 p.m.
Bandido Murder lnvestiqation Presentation
Detective lnspector Paul Beesley, the lead investigator of the Bandido murders, presented
a powerpoint Mega Case Management Overview of Project Octagon. Detective Beesley
described the international connections involved. the amount of resources used and the
organizational challenges associated with the Bandido Murder lnvestigation. This case is
currently in pretrials and jury selection will soon follow. The trial willtake place in London
with the jury selected from Middlesex County. Detective Beesley is willing to return at the
end of the trial to present the board with a wrap-up presentation. lf board members are
interested in attending any portion of the trail, lnspector Cox will be able to provide
courtroom seating.
Correspondence ltem #7
Before Detective Beesley left the meeting he spoke to correspondence item #7 re: The
New lndependent Police Review Office's (IPRO) Proposed Process since he is now
working for the Bill 103 Public Complaints Commission. This new office will mostly be
dealing with third party public complaints and it likely won't affect Section 10 contracts.
The new director is interested in public input and is currently developing procedures during
this transition phase.
Minutes of the Elgin Group Police Services Board meeting hel...
Page 29 of 256
Elgin Group Police Services Board February 4,2009
Moved by Wilson
Seconded by Schaper
THAT Correspondence item #7 be received and filed.
- Carried.
Chair Marks thanked Detective Inspector Paul Beesley for his informative presentation
before he left the meeting.
Adoption of Minutes
Moved by Schaper
Seconded by Gunn
THAT the minutes of the meeting held on November 21,2008 be adopted.
- Carried.
Disclosure of Pecuniarv lnterest - None.
Correspondence
1) Julian Fantino, Commissioner, OPP re: Approval of Cost Recovery Formula.
2) Greg Skinner, A/Chief Superintendent, lnterim Regional Commander, Western Region
re: lnspector Cox's Annual Performance Review.
3) Helene Periard, Chair, 2009 OAPSB Planning Committee re: OAPSB Conference
donation.
4) lnvoice for $433,715.00 from Ministry of Finance for 2009 Contract.
5) June Demerling, Chair, West Perth Police Services Board, with Resolution for
Consideration re: Review of the sentencing system.
6) Maureen Sutherland, Treasurer/Board Member Leamington Police Services
re: 2009 OAPSB Zone 6 Membership.
7) Gerry McNeilly, Independent Police Revíew Director re: New IPRO's Proposed
Process.
8) OAPSB Bulletin Board for November/December 2008.
9) OAPSB 47th Annual Meeting and Conference Registration Form and Program.
10) Julian Fantino, Commissioner, OPP re: 100th Year of Policing in the Province of
Ontario Celebration.
Minutes of the Elgin Group Police Services Board meeting hel...
Page 30 of 256
Elgin Group Police Services Board February 4,2009
Correspondence ltem #1
Sergeant Carl Butler explained the intent of the letter and the updated municipal policing
cost recovery formula. This board will not experience a financial impact right now because
the Elgin Group is locked into the current contract until October 2011. The next contract
will be affected by this new formula.
Moved by Wilson
Seconded by Schaper
THAT Correspondence #1 be received and filed.
- Carried.
Chair Marks thanked Sergeant Butler and Sergeant Pimm. They left the meeting at 3:26 p.m.
Mayor Mclntyre and Mayor Vowel left the meeting at 3:28 p.m.
Correspondence ltem #2
Moved by Schaper
Seconded by Wilson
THAT Correspondence ltem #2 be received and filed.
- Carried.
Correspondence ltem #3
Moved by Schaper
Seconded by Gunn
THAT $200 be donated to the 2009 Ontario Association of Police Services Boards
(OAPSB) Conference in care of the Cornwall Community Police Services Board to help
defray conference costs.
- Carried.
Correspondence ltem #4
Moved by Wilson
Seconded by Schaper
THAT the monthly invoice of $433,715 for 2009 contracted OPP services for an estimated
total annual requisition of $5,204,577 be approved for payment.
- Carried.
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Page 31 of 256
Elgin Group Police Services Board 4 February 4,2009
Correspondence ltem #5
Moved by Wilson
Seconded by Schaper
THAT the Elgin Group Police Services Board supports the resolution from June Demerling,
Chair of the West Perth Police Services Board, regarding concern with the level of
sentencing in Ontario's court system.
- Carried.
Correspondence ltem #6
The Chair gave an overview of a recent OAPSB Zone meeting he attended with Inspector
Cox.
Moved by Gunn
Seconded by Wilson
THAT the Annual $50 OAPSB Zone 6 Membership Fee be renewed for 2009.
- Carried.
Correspondence ltems #8, #9 and #10
Moved by Wilson
Seconded by Schaper
THAT Correspondence ltems #8, #9 and #10, be received and filed with the following
notations below.
- Carried.
Correspondence ltem #9 - For lnformation Only
The Board was informed of the March 13th deadline for OAPSB Conference Registration
forms.
Correspondence ltem #10 - For lnformation Only
Inspector Cox noted that his detachment is also planning a local l OOth year of policing
celebration.
Jim Bundschuh entered the meeting at 3:40 p.m.
2008 Year-End Annual Report
lnspector Cox reviewed the highlights of the 2008 Year End Report and noted among
other items:
Minutes of the Elgin Group Police Services Board meeting hel...
Page 32 of 256
Elgin Group Políce Services Board February 4,2009
Break and Enter lncidents - These incidents decreased to 175 in 2008 but domestic
incidents increased to 223 which accounts for the extra workload placed on detachment
officers.
Motor Vehicle Collisions - There was a slight increase in collisions but fatal injury collisions
decreased. Deer collisions decreased significantly which could be contributed to the new
deer awareness campaign.
RIDE Program - There are only 6 hours outstanding on the RIDE Program. A total of
8,063 vehicles were stopped in 2008 which resulted in 92 impaired driving offences. This
number indicates that driving while impaired is still an issue. On a positive note lS letters
of officer appreciation were received.
Criminal lnvestigations - The crime unit conducted various investigations including 41
sudden deaths. K. Schaper commented on the helpfulness of this unit during a personal
circumstance she encou ntered.
Property Crime lnitiatives - These initiatives will be conducted in May and September of
2009. lnspector Cox noted that the visibility of uniformed police presence does work in
deterring would be criminals.
Chargeable Hours - These hours exceeded the contract by 8628. The total revenue
amount collected was $33,382.
Criminal Record Checks - There has been a high volume of criminal record check
requests.
lnspector Cox will set up times and dates to visit the Elgin Group Municipal Councils to
present the budget in the near future. Any board member is welcome to join him.
Chair Marks thanked lnspector Cox for the good news annual report.
Moved by Schaper
Seconded by Gunn
THAT the 2008 Annual Year-End Report be approved.
- Carried.
DRAFT 2009 Business Plan
lnspector Cox noted that this is the second year of the business plan and the goals have
not changed. He asked the board whether the potentially negative effects of the current
economic downturn should be addressed in the plan. The board agreed to this addition.
lnspector Cox suggested that if the board members had any new photos that there was
still time to add them to the front and/or back of the business plan cover.
Minutes of the Elgin Group Police Services Board meeting hel...
Page 33 of 256
Elgin Group Police Services Board February 4,2009
Moved by Wilson
Seconded by Gunn
THAT the Draft 2009 Business Plan be adopted.
- Carried.
New Business
For information purposes Inspector Cox informed the Board that Staff Sergeant lan
Chappelwill be representing the OPP at the June 2009 Air Show Planning Committee
meetings. The OPP plan on being well prepared for this year's air show and will be
utilizing the entire auxiliary unit.
Inspector Cox announced that more information will be forthcoming on the OPP's l OOth
Policing Anniversary celebration. The board expressed an interest in 100th Anniversary
souvenirs. lnspector Cox will check on what 100th Anniversary items are available for
purchase. K. Schaper advised the board of an advertisement for Anniversary watches in
the Review magazine which were selling for $65.00. She would like to order one and
asked if others would like to order as well. A group purchase will be arranged and the cost
will be deducted from the member's stipend.
M. McDonald distributed new County logo hats to the board.
2009 Elqin Group PSB Operational Budqet
Jim Bundschuh presented the 2009 draft budget noting the 2008 surplus of $5,255. The
percentage split for the participating municipalities remains the same, D. Gunn questioned
the high dollar amount of the insurance portion of the budget and the specific coverage for
board members. M. McDonald highlighted last year's coverage and will ask a representative
from Frank Cowan to attend the next meeting to discuss the board's coverage and provide
answers to specific questions raised. lnspector Cox noted that there may be a provision in
the Police Services Act for board coverage.
Moved by Schaper
Seconded by Gunn
THAT the Elgin Group Police Services Board 2009 Draft budget be deferred to the next
meeting pending clarifications from the insurer.
- Carried.
ln-Camera
Moved by Schaper
Seconded by Gunn
THAT we do now proceed ln-Camera at 4:15 p.m. to discuss a matter of a personnel
nature about an identifiable individual.
- Carried.
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Elgin Group Police Services Board February 4,2009
Moved by Gunn
Seconded by Wilson
THAT we do now rise at4:22 p.m. wíthout reporting.
- Carried.
K. Schaper informed the board of her new e-mail address - Kathleen.schaper@gmail.com.
Next Meetinq
The next meeting will be held on March 11,2009 at 2:00 p.m.
Adiournment
Moved by Gunn
Seconded by Schaper
THAT we do now adjourn at4:26 p.m. to meet again on Wednesday, March 11,2009 at
2:00 p.m.
- Carried.
M. G. McDonald,
Acti ng Secretary/Ad m i n istrator.
Tom Marks,
Chair.
Minutes of the Elgin Group Police Services Board meeting hel...
Page 35 of 256
Page 36 of 256
MUSEUMS BAYTIAM
Minutes of February llr 2009 Meeting
Committee Room, Bayham Municþal Office
Straffordville, Ontario
Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary-Mayor Lynn Acre,
Ray Maddox, Jean Woon, Brian Masschaele, Cheryl Peters, Mat Schafer, Rosilee Peto.
Regrets: Ron Bradfield
1. CALL TO ORDER: Chairman called the meeting to order at7:04 pm and
welcomed new member Rosilee Peto.
2. DECLARATION OF PECTJNIARY INTEREST: None
APPOINTMENT OF SECRETARY: L.Acre agreed to take the minutes.
ÄGENDA: It was moved by B.Masschaele and seconded by L.Acre that the
agendabe approved with additions. Motion Carried.
New Business: a) Budget questions b )loan photos to County c) guest speaker at County Museum
MINUTES: It was moved b)'J.'Woon and seconded by C.Buchanan that the
CORRESPONDENCE: It was moved by J.Woon and seconded by
B.Masschaele that the correspondence be received for information. Motion
Carried.
a) Lighthouse Digest publication
b) Heritage Trust newsletter
c) Lynda Millard email: council appointments for 2009-2011.
Expiring n2009: R.Bradfield, J.Woon, R.Peto, M.Schafer.
Expiring 2010: B.Hicke¡ R.Madox-(Bayham Historical Society), C.Buchanan -
@B Historical Society), Vacanqt.
Expiring 2011: C.Peters, B.Masschaele(Professional Heritage Facility Rep.),
Vøcøncy.
d) Lynda Millard email: EON membership question. It was moved by
B.Masschaele and seconded by J.Woon that we take onl]¡ 1 EON membe¡ship
but that we take 2 OMA memberships so that we can have separate listings.
Motion Carried.
e) Lynda Millard email: Kellogg's Promotional Agreement.
REPORTS:
a. Edison Museum Murder Mystery Report- J.'Woon reported that it is
scheduled for Sat. Nov.21, 2009 at the Vienna Community Centre. Both
the hall and the caterer are booked. Edison Fest: St.Thomas Micro
Brewery is interested in coming to Edison Fest. Since no beer garden is
planned for 2009, this offer will be passed along to Tub Daze orgatizers.
b. Edison & Marine Museums Report: No Report
3.
4.
f,.
6.
7.
Draft Minutes of Museums Bayham meeeting held February 11, 2...
Page 37 of 256
Feb. 11.2009
Page2
8. I]NFINISHED BUSINESS:
a) Sale of Air Compressor: Chair & Vic-Chair took photo of air compressor
today. Description of same has been prepared by Vice-Chair. Both will be
forwarded to Mike Baker at County Museum to post on website.
b) Kingsmilt Museum Request for spare lens: Since Museums Bayham
has no lens for sale or lean, R.Bradfield may have something from
personal collection to sell.
c) Kiwanis llome & Rec Show: March 27 -29,2009 atTillsonburg Special
Events Centre. Two spaces have been reserved for Museums Bayham,
Pt.Burwell Historical Society and Bayham Historical Society to share.
Volunteers are;
FrL March 27: SetUp - R.Bradfield & C.Buchanan and J.Woon,
C.Peters & R.Maddox
3:00 - 7 :00 pm- R.Peto 7-9pm B.Hickey
Sat March 28: ll:30 am - 3:00pm - J.Woon
3-6pm - M.Schafer
6-9 pm VACANT
Sun. Mørch 29: ll:30 am - 5:00 pm - C & D Buchanan
Pack up- C & D Buchanan, B.Hicke¡ R.Bradfield.
d) LPRCA loan of Bayham's lens at Backus Page: C.Buchanan has
searched for a loan agreement with LPRCA but couldn't find one although
he recalls creating the agreement personally and getting signatures. He
will now contact LPRCA to see if theyhave a copy. He will also enquire
about their plans for the lens.
E) Marine Museum Outdoor Display improvements: In order to free up
space within the Marine Museum, R.Bradfield recoÍìmended enclosing
the existing picnic shelter to store the fog horn and comprossor equipment.
B.Hickey will obtain cost estimate for consideration.
9. NEW BUSINESS
a. Cork Float from Fanshawe Pioneer Village: email offer of artefact. It
cork float form Fanshawe Pioneer Village of the Marine Museum's
collection. Motion Carried. B.Hickey volunteered to pick up artefact and
sign all paperwork of accession.
b. Request for Bayham photos by Elgin County: It was moved by
C.Buchanan and seconded by M.
Vienna area to Elgin County archives for IPM publication. Motion
Carried. * B.Masschaele declared conflict of interest and did not
participate in vote.
Draft Minutes of Museums Bayham meeeting held February 11, 2...
Page 38 of 256
Feb. 11,2009
Page 3
NEW BUSINESS (continued):
c. Clarification of Maintenance Budget submission: The $10,800 budget
line includes new wiring for lighthouse, enclosing outdoor picnic area,
painting the remainder of lighthouse, IfV film on Edison museum's
windows, painting trim on Edison windows, signage of accessible parking
at both sites, accessible parking improvements at both sites. It was noted
that an estimate from Aylmer Glass & Mirror for UV film on Edison
windows had been approved but the work was not completed. It was
d. Guest Speaker to County Museum: All members are invited to attend
County Musuem, 4ù floor of Elgin County Admin. Building on Feb.25,
2009 at7:30 pmto hear the curator of Buxton Museum who will speak on
the "Underground Railway''movement in Elgin. Refreshments will be
available.
1 1 . NEXT MEETING: V/ednesday March. ll, 2009 at 7:00 pm @ Municþal
Office.
ADJOURNMENT: It was movedbv C.Peters and secondedbyR.Maddox
that the meeting be adjourned at 8:10 p.m. Motion Carried.
Chairman Secretarv
12.
Draft Minutes of Museums Bayham meeeting held February 11, 2...
Page 39 of 256
Page 40 of 256
Otter Valley Chamber of Commerce/Municipality of Bayham
Liaison Gommittee
Notes of Meeting eÒb
held February 18,2009
Municipal Office, 9344 Plank Road
Straffordville Ontario
Present:
Otter Valley Chamber of Commerce - Frank Voth, Doug Lester, Cheryl Lester, Earl Shae, Tracey
Davies, Ian Almond
Municipality of Bayham - Lynn Acre, Ed Ketchabaw, Mark Taylor (for part), Kyle Kruger
1. Call to Order:
The meeting was called to order and Chaired by Frank Voth.
2. General
Mr. Voth opened the inaugural meeting and reviewed the purpose of the meeting to be an
information meeting. He reviewed the discussions of the Business Development Committee
of the Chamber leading up this meeting. It was also outlined that the intent for the new
Committee is for information exchange and relationship building.
There was note of several initiatives discussed at the Chamber, including establishing a full
information package on the Municipality, to include services available, contacts, etc. There
was some discussion regarding other initiatives such as the County business directory and
BizPal. It was suggested the information package should be in paper form as well as
electronic on the website.
There was also discussion regarding a potential Bayham Business Expo to include local
business, Elgin CFDC, Livingston Centre, etc. to include items such as displays and
speakers.
Those present also discussed the role/involvement of the County of Elgin, and managing
ways to "ease" regulations to allow cottage industries in agricultural properties (ie: incubator
buildings in unused barns). It was noted one role of the group is to deal with community
advocacy, to assist or ready the public for development potential.
It was generally agreed that two items be pursued as first projects - the information package
and the Business Expo.
3. Gommittee Organization/Process
It was suggested that notes of meetings would be required. Staff volunteered to keep initial
minutes. It was also suggested that meetings should be generally a minimum of 2 to 3 times
per year. The next meeting is to be scheduled for approximately May/June 2009.
4. Adjournment
The meeting adjourned.
Otter Valley Chamber of Commerce/Municipality of Bayham Lias...
Page 41 of 256
Page 42 of 256
2
COUNTY OF EICIN
TOURISM FOGUS GROUP HIGHLIGHTS
FeenunnY 25, 2009
REVISION O
Pañiclpants:
See participant list
ln Association with:
Millier Dickenson Blals
Queen's Universlty Executive Deeision Cenfie
Facilitator: Erik Lockha¡l
Ph#: 613 533-6681
E-mai I : elockh a ñ@þusfness. gueensu.ca
Table of Gontents
Executive Summary.. ............2
1.0 - Priorities........... ............4
2.0 - Strategies.......... .,.........6
2.1 - Vote. ........6
2.2- Agri Tourism (top ideas) ............9
2.3 - Heritage and Culture ...............10
2.4 -Water-based activities ............. 104ppendices............... ..........11
A - Session Overview ......11
B - Participants.,........ .....12
C - Brainstorm strategies (Agritourism)....,.. ......13
D - Brainstorm strategies (Heritage & Culture),............... ....................15
E - Brainstorm strategies (Water-based activities).. ...........16
F - Process Overview ......18
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 43 of 256
County of Elgin Session Proceedings February 25, 2009
Executive Summary
Attached are meeting proceedings from the County of Elgin tourism focus group held on
February 25,2009. The purpose of the focus group was to complement the stakeholder
consultations and interviews by asking community representatives about opportunities and
challenges in the region. The group was asked:
1. What should be the key priorities for a County tourism strategy for the next 3-5 years?
2. What do we need to do in three industry focus areas:. Agri-tourismo Heritage and cultureo Water-based activities
Tourism
1. Exciting web site: provide a positive online experience during decision making process
2. Brand identity: identify what sets us apart and why should people visit us. We must have
better branding of the County - "incredible Elgin doesn't cut it
3. Signage & way finding: county or municipal signage standards and identification
opportunities4. lncreased awareness of Elgin County: cross promotion of attractions... Knowing and
believing in what we have in our own backyards and all being able to promote it
5. Marketing materials: Development of printed lure piece that is widely distributed (with
pictures creating image, feel of county)6. Target? Determine exactly who/what is our target market (by geography)
7. Extend the tourist season with new events or attractions ... lncrease length of visit ->
more quality accommodations(hotel-camping, b&b etc) ...year round indoor/outdoor
activities, family related events8. Package deals: accommodation, attractions, meals allowing longer fuller out of area visitor
experiences, develop outdoor packages
9. Signature events: create support, enhance to create a destination to attract visitors to
explore more. Should we have more larger events and fewer small ones?
tes
Agri-tourism1. Promote "Eat Fresh, Buy Local" ...do it yourself ll 100 mile diet - explore our restaurants
featuring local products in their menu - enhance experience of the diet with our producers
2. Merge educational experiences with agricultural experience...offer learning opportunities
3. Unique websites of region (watching corn grow, hawk sightings, tundra swans etc.) and link
this to related activities... educational experience4. Build inventory of unique agri offerings in County5. Create tours of farms in areas of the county llfarms open day, once per year, featuring 10
farms6. Develop a traditionalworking farm - walking museum tour ... hands on experience
Heritage and culture1. Let them know what the attractions are2. Packaged them with overnight stays // create a joint effort and get a tour of multiple sites
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 44 of 256
County of Elgin Session Proceedings February 25, 2009
3. Create mythology of the area - magnet¡c hill type stuff... /ffell really good stories about our
heritage....Edison connection, Talbot connection etc.4. Create a school program for many different grades - history, food, woodwork¡ng etc.
5. Educate the locals so we all believe in it. A broad buy in to tourism
6. Cross promote similar attractions into a package, cross promote activities at each others
venue7. Web presence is updated daily or more often8. Heritage and culture trail //create walking tours of heritage sections of the city or county
Water-based activities1. Enhance reasons to come back in off seasons - bed & breakfasts, inns, calm retreats,
conferences etc.2. Give people a reason to go to the water, great boating, fishing, nightlife, events, peaceful,
beaches, make it the best it can be - word of mouth will travel3. Harbour improvements //Dredge!4. Cross promotion with accommodations and food5. Try to attract water based activities or operators for our region - watercraft rentals, sailing
lessons, fishing charters, pedal boats etc....Boat Tours
Edito/s Notes:a. The symbol // indicates that two similar ideas have been merged together.b. This document contains the meeting proceedings and is not intended as a 'Final Report'
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 45 of 256
County of Elgin Sesslon Proceedings February 25, 2009
1.0 - Priorities
What should be the priorities for our tourism strategy in the next 3-5 years?
Voting Results
Multiple Selection (maximum choices = 5) (Allow bypass)
Number of ballot items: 13
Total number of voters (N): 16
Total10 1. exciting web site ...provide a positive online experience during decision making process
8 2. Brand identity - what sets us apart and why should people visit us. ..Better branding of
Elgin countylincredible Elgin doesn't cut it7 3. Signage & Way finding - county or municipal signage standards and identification
opportunities7 4. increased awareness of Elgin County ... cross promotion of attractions... Knowing and
believing in what we have in our own backyards and all being able to promote it
6 5. development of printed lure piece that is widely distributed (with pictures creating
image, feel of County)6 6. Determine exactly who/what is our target market (by geography)
- Plan for the future, not just the now - different age groups require different marketing
strategies...6 7. extend the tourist season with new events or attractions ... increase length of visit ->
More Quality Accommodations -Hotel-camping, B&B etc ...year round indoor/outdoor
activities, family related events6 L Package deals -accommodation, attractions, meals allowing longer fuller out of area
visitor experiences, develop outdoor packages
6 9. Signature Events - create support, enhance to create a destination to attract visitors to
explore more .. More larger events and fewer small ones...too many small events too
spread out ??4 10. Choose 3-4 county tourism identity themes, communicate them to tourism members
and the regional audience. get the choir singing from same page. e.g. heritage cultural
events,3 11. Assist in grassroots marketing campaigns so they go further and are targeted (helping
indiv members link together with collaborative, cohesive approach
3 12. More networking between members, business after 5
Note: prior to voting, the group brainstormed ideas and then merged the similar items.
Below in non-botd are the merged items. These items are ordered as they were originally
brainstormed (i.e. not as they were ranked by the group). ltems that did not have any
ideas merged are not included.
2. exciting web site ...provide a positive online experience during decision making
process
website upgrade!!
present web site has a lot to be desired
provide a positive online experience during decision making process
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 46 of 256
County of Elgin Session Proceedings February 25,2009
6. increased awareness of Elgin County... cross promot¡on of attractions... Knowing and
believing in what we have in our own backyards and all being able to promote ¡t
Get people here to experience Elgin
cross promotion of attractions
Knowing and believing in what we have in our own backyards and all being able to
promote it
9. extend the tourist season with new events or attractions ... increase length of visit ->
More Quality Accommodations -Hotel-camping, B&B etc ...year round indoor/outdoor
activities, family related events
extend the tourist season with new events or attractions
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 47 of 256
County of Elgin Session Proceedings
2.0 - Strategies
February 25, 2009
2.1 - Vote
Voting Results
Multiple Selection (maximum choices = 21) (Allow bypass)
Number of ballot items: 119
Total number of voters (N): 15
TotalI 1. WATER: enhance reasons to come back in off seasons - bed & breakfasts, inns, calm
retreats, conferences etc.
9 2. AG: Promote "Eat Fresh, Buy Local" ...do it yourself ll 100 mile diet - explore our
restaurants featuring local products in their menu - enhance experience of the diet with
our producers
I 3. AG: Merge educational experiences with agricultural experience...offer learning
opportunities7 4. WATER: give people a reason to go to the water, great boating, fishing, nightlife,
events, peaceful, beaches, make it the best it can be - word of mouth will travel
7 5. WATER: 3Harbour improvements //Dredge!
7 6. AG: Unique websites of region (watching corn grow, hawk sightings, tundra swans etc.)
and link this to related activities... educational experience
6 7. HC: let them know what the attractions are
6 L HC: packaged them with overnight stays // create a joint effort and get a tour of multiple
sites6 9. AG: Build inventory of unique agri offerings in County
6 10. WATER: Cross promotion with accommodations and food
6 1 1. HC: create mythology of the area - magnetic hill type stuff... //Tell really good stories
about our heritage....Edison connection, Talbot connection etc.
6 12. AG: create tours of farms in areas of the county //farms open day, once per year,
featuring 10 farms
6 13. HC: create a school program for many different grades - history, food, woodworking
etc.5 14. AG: Develop a traditional working farm - walking museum tour ... hands on
experience5 15. HC: Educate the locals so we all believe in it. A broad buy in to tourism
5 16. HC: cross promote similar attractions into a package, cross promote activities at each
others venue5 17. HC: Web presence is updated daily or more often
5 18. HC: Heritage and culture trail llcreate walking tours of heritage sections of the city or
county
The group brainstormed ideas for each sector and then prioritized.
The group did not combine the similars prior to voting. lt was agreed the organizers would do
this after the session.
Select the SEVEN best in each SECTOR.... High impact (on future tourism & econ growth in the County). Feasibilitv (oiven resource constraints
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 48 of 256
County of Elgin Session Proceedings February 25, 2009
5 19. WATER: try to attract water based activities or operators for our region - watercraft
rentals, sailing lessons, fishing charters, pedal boats etc....Boat Tours
4 20. WATER: pictures, pictures-TV, websites, lure brochure
4 21. AG: agriculturaltrail
4 22. AG: Test samples of local producers at localeateries, b&bs, etc...
4 23. WATER: Package deal of canoeing down creek, to lakefront, then meal at restaurant,
then hike back4 24.HC: up to date brochures lllure sheets, featuring 10 H&C sites to visit
4 25. HC: geocashing at these sites
4 26. AG: have a meeting of the agritourism minds, to network and build future product
development4 27. WATER: Create beach "trail" so hikers can walk several kilometers along beach
4 28. WATER: clean up and maintain beaches, not so many stieks and rubbish, example
port Bruce4 29. WATER: target events that bring people to the water or the water based communities
(Tub Daze, Calipso, etc.)4 30. AG: Package offering (place to stay, eat and do farm visit) with different farms on
different days4 31. HC: develop a travelling road show that can travel between events showcasing what
Elgin is all about and what we have to offer.3 32. AG: develop a network in which we can cross promote or develop mentors to help
grow the sector ll have successful agribusiness people mentor other and new comers
3 33. HC: People love hands on experiences. Adapt what we have to have come hands on
components--charge a value added fee for it
3 34. HC: usually these are developed & promoted by small groups all working on their own
- require umbrella organization-locally to develop heritage map/website
3 35. AG: Reach out to farmers with revenue generating potential ideas in tourism (provide
framework, how to guide)
3 36. HC: build better brand identity of our attractions - should strive for top quality all the
way from their visitor experience3 37. WATER: Make a theme of new things to do with water in Elgin and then tie it to a
uniq ue marketing campaign.3 38. AG: specialized agri-tourism brochure - clear identity (avoid issue of 'what is agri-
tourism?)3 39. AG: meet with the Amish community leaders, and discuss the opportunities with them
3 40. WATER: Development of commercial aspect of harbours will draw people (they go to
watch the ships at the Welland Canal, don't they?)
3 41. AG: take advantage of Savour Ontario3 42. AG: co-branding of agri products within region (i.e. locally grown hops, honey in local
beer)3 43. AG: lure sheets, featuring 10 farms to visit
3 44.WATER: partner with Niagara Falls, and Windsor, to funnel visitors along the Hwy 3
corridor and lake route. promote the alternative watery route
3 45. AG: sample event where visitors can experience our regions products - experience
the region from a plate
3 46. AG: Look elsewhere for best practices... what's working
3 47. HC: Education Programs3 48. WATER: build water park rides and activities e.g. Sandusky Ohio
3 49. HC: build a brand and exploit it to the fullest - if we are heritage what is it, if it is trains,
how does the county tie in across the region, could be many heritage items, Sparta -
Quaker, Port Fishing
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Page 49 of 256
County of Elgin Sesslon Proceedings February 25,2009
3 50. WATER: promote chartered fishing opportunities
2 51. HC: come up with a pass that gives you access to a number of sites for a flat price
2 52. WATER: The cheapest way to ship bulk goods is by water.
2 53. AG: develop working farms that can be visited (miniature ponies, sheep, apiaries) &
participation farming
2 54. WATER: promote water sports in Elgin County, e.g. canoeing
2 55. WATER: develop a "Come to the Water" theme
2 56. WATER: Ohio uses the "North Coast" - we should by Canada's Scenic South Coast or
Canada's 4th Coast /MATER: Head South this summer! Canada's South Coast
2 57. WATER: promote the hidden beaches of the Elgin Shore
2 58. AG: promote home grown
2 59. AG: lnvolve youth in agritourism (for future generations)
2 60. HC: understand our region and what is attractive to current interests, or develop
something that is substantial in the region
2 61. HC: build an inventory, of the various categories //List of historical properties and sites
2 62. AG: work with small farmers, show them successful case studies and the
opportunities2 63. WATER: more TV spots
2 64. AG: host an agritourism conference, invite farmers
2 65. HC: cross promotion to provide added value - people visiting one site get attracted to
the next //cross-pollination of possibilities
2 66. HC: provide talks and presentations for local groups
2 67. WATER: mini commercials on what you can do in Elgin based on the lake
2 68. HC: When the legend out grows the truth Print the legend. e.g.: Jumbo or Witch's
Grave or Ghost of Alma2 69. WATER: sea kayak tours along Elgin Shore
2 70. WATER: encourage small cruises on lake //encourage small cruise ships to visit our
ports
2 71. HC: Link all web, print, Audio, video and verbal promotional tools to use common
theme and wording1 72. WATER: figure out which areas will be developed(condos) and subdivisions, let
everyone know, so tourism business know where to strategically set up
1 73. WATER: Develop a icon for water events. Either silly like sea monster or extreme like
family from desert region doing vacation items in and on water
1 74. WATER: TOD Signs along the 401 promoting the beaches to the south
1 75. WATER: Lake Erie Circle Tour
1 76. WATER: input from youth and younger generation
1 77. WATER: work with provincial/private camp grounds to promote local attractions
1 78. WATER: Get rid of the blob!!!
1 79. WATER: enhance the opportunity for private business to develop seasonally - shops,
food, activities to rbing tourists during peak season
I 80. WATER: some attention to the smaller water areas - e.g. Lake Whittaker
I 81. AG: Make sure that the community understands what agritourism is..
1 82. AG: try to encourage a small farm to develop in each area, sheep, chickens, cow, pig,
etc.I 83. AG: an agritourism cooperative that hosts weekly/monthly gatherings to showcase
products and ideas1 84. AG: target cma's in which to promote Elgin cty
I 85. AG: personal contacts with producers, not conferences that aren't attended
I 86. AG: more television bits
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Page 50 of 256
County of Elgin Sesslon Proceedings February 25,2009
I 88. HC: develop effective communication campaign targeting local, regional, national
audiencesI 89. HC: Develop map of all pioneer cemeteries ...promote to genealogy groups
I 90. HC: genealogy programs available as links on the websiteI 91. AG: Tundra swans - monitor migration in March... toll free # ?! ...how can we involve
local businesses in promotion?
1 92. HC: spark a tour bus that is leaving once each week from one point, whether is full or
not, in the peak season.I 93. HC: take advantage of local community programming
1 94. HC: key signs that inform our community and our visitors along the way (Did you know
that Edison.....)I 95. HC: develop a network with all cultural & heritage groups within the county
0 97. WATER: Fishing derbies0 98. HC: Burma Shave signs.....0 99. HC: assist them in implementing strategies to be self sufficient0 100. HC: attractive presentations
0 102. AG: obtain buy in from next level of agriculture (sponsorships from Gargill, etc.) and
end producers (Kellogg's, etc.)0 104. AG: target unique opportunities and help develop missing pieces
0 106. WATER: Michigan marketing campaign, excellent touching base on the waters of
Michigan, or golfing, etc.0 108. AG: target agri business/events across the county so we bring back the visitor
(promote watermelon fest at Rhubarb)0 109. WATER: Lake Erie is a powerful reason to come to this area0 1 10. AG: Favourite recipes, ways of canning etc. of local producers e.g. strawberry
growers
0 111. WATER: recreational diving?0 114. AG: greater awareness of fishing industry0 115. AG: free samples0 116. HC: meet with the Amish communíty leaders, and discuss the opportunities with
them0 1 17. WATER: emphasis on how rare the lake is in the world scheme - a priceless
resource0 119. AG: Website with hawk sightings and comments, prizes etc.
2.2 - Agri Tourism (top ideas)
1. AG: Promote "Eat Fresh, Buy Local" ...do it yourself ll 100 mile diet - explore our
restaurants featuring local products in their menu - enhance experience of the diet with our
producers
2. AG: Merge educational experiences with agricultural experience...offer learning
opportunities3. AG: Unique websites of region (watching corn grow, hawk sightings, tundra swans etc.)
and link this to related activities... educational experience4. AG: Build inventory of unique agri offerings in County5. AG: create tours of farms in areas of the county llfarms open day, once per year, featuring
10 farms6. AG: Develop a traditional working farm -- walking museum tour ... hands on experience
I
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 51 of 256
County of Elgin Session Proceedings February 25, 2009
2.3 - Heritage and Culture
1. HC: let them know what the attractions are2. HC: packaged them with overnight stays ll create a joint effort and get a tour of multiple
sites3. HC: create mythology of the area - magnetic hill type stuff... /ffell really good stor¡es about
our heritage....Edison connection, Talbot connection etc.
4. HC: create a school program for many different grades - history, food, woodworking etc.
5. HC: Educate the locals so we all believe in it. A broad buy in to tourism
6. HC: cross promote similar attractions into a package, cross promote activities at each
others venue7. HC: Web presence is updated daily or more often8. HC: Heritage and culture trail //create walking tours of heritage sections of the city or
county
2.4 - Water-based activities
1. WATER: enhance reasons to come back in off seasons - bed & breakfasts, inns, calm
retreats, conferences etc.2. WATER: give people a reason to go to the water, great boating, fishing, nightlife, events,
peaceful, beaches, make it the best it can be - word of mouth will travel
3. WATER: 3Harbour improvements //Dredge!4. WATER: Cross promotion with accommodations and food
5. WATER: try to attract water based activities or operators for our region - watercraft rentals,
sailing lessons, fishing charters, pedal boats etc....Boat Tours
10
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Page 52 of 256
County of Elgin Sesslon Proceedings
Appendices
February 25, 2009
A - Session Overuiew
Consultations thus far. Stakeholderinterviews. Focus groups using electronic brainstorming process. Opportunity for input into the direction of a County tourism strategy. Forum for ideas to make the County more prosperous. Raise the interest level in more coordination and support for tourism activitieso lndustry focus areas: Agri-tourism, heritage and culture, water-based activities
Topics of discussion
1. Key priorities for County tourism strategy
2. Considering our work so far, what do we need to do in three industry focus areas:
a. Agri-tourism
b. Heritage and culture
c. Water-basedactivities
Tools for idea generation
A. Product development
B. Effective marketing & promotion (e.9. comprehensive inventory of heritage attractions,
brochures, web tools),
C. Capacity building (e.9. training & education of people etc.)
11
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County of Elgin Session Proceedings February 25,2009
B - Pafticipants
Please s¡gn in with your name and affiliation/organization (if any) ...
1. lan Raven, Executive Director, The Elgin Military Museum
2. Joe Richards, Pearce Williams Christian Centre - Summer Camp & Retreat Facility.
3. Debra Bagshaw4. Ron Bareham Elgin County Railway Museum
5. LORRAINE VALLEE-MOCZULSKI - OLD ST.THOMAS CHURCH
6. Jetf Booth Old St. Thomas Church, Elgin Military Museum, North America Railway Hall of
Fame7. Paul Corriveau, Vice President Sales & Marketing, Railway City Brewing Company,
President - North America Railway Hall of Fame, Past President - lron Horse Festival
8. Don Burgess Ontario Federation of AgricultureL Lynn Acre, Municipality of Bayham, County of Elgin
10. Larry Neil, North America Railway Hall of Fame
11. Al Howlett Port Stanley Terrminal Rail
12. Jean Vedova-Kettle Creek lnn
13. Glen Curnoe PortStanley Terminal Rail
14. Chris Hiemstra Clovermead Bees & Honey
15. Pat Zimmer - Aylmer museum
16. Jay Westelaken
12
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County of Elgin Sessrbn Proceedings February 25, 2009
C - Brainstorm sfrafegies (Agritourism)
* Product Development - How do we enable more and better agr¡tour¡sm product?
2. AG: Tundra swans - monitor migration in March... tollfree # ?! ...how can we involve local
businesses in promotion?
3. AG: Develop a traditionalworking farm -- walking museum tour... hands on experience
4. AG: Look elsewhere for best practices... what's working
5. AG: Package offering (place to stay, eat and do farm visit) with different farms on different
days
6. AG: Build inventory of unique agri offerings in County
7. AG: Website with hawk sightings and comments, prizes etc.
8. AG: Promote "Eat Fresh, Buy Local" ...do it yourself ll 100 mile diet - explore our restaurants
featuring local products in their menu - enhance experience of the diet with our producers
9. AG: Make sure that the community understands what agri-tourism is...
10. AG: specialized agri-tourism brochure - clear identity (avoid issue of 'what is agri{ourism?)
11. AG: free samples
12. AG: Merge educational experiences with agricultural experience...offer learning
opportunities
13. AG: develop working farms that can be visited (minature ponies, sheep, apiaries) &
participation farming
14. AG: greater awareness of fishing industry
15. AG: have a meeting of the agritourism minds, to network and build future product
development
16. AG: take advantage of Savour Ontario
17. AG: try to ecourage a small farm to develop in each area, sheep, chickens, cow, pig, etc.
Marketing & Promotion - How do we effectively market and promote the region's
agritourism industry?
2. AG:. Unique websites of region (watching corn grow, hawk sightings, tundra swans etc.) and
link this to related activities... educational experience
3. AG: Favourite recipes, ways of canning etc. of local producers e.g. strawberry growers
4. AG: Test samples of local producers at local eateries, b&bs, etc...
5. AG: co-branding of agri products within region (i.e. locally grown hops, honey in local beer)
6. AG: lure sheets, featuring 10 farms to visit
7. AG: an agri-tourism cooperative that hosts weekly/monthly gatherings to showcase products
and ideas
8. AG: sample event where visitors can experience our regions products - experience the
region from a plate
9. AG: more television bits
1 0. AG: agricultural trail
1 1. AG: create tours of farms in areas of the county llfarms open day, once per year, featuring
10 farms
12. AG:' target agri business/events across the county so we bring back the visitor (promote
watermelon fest at Rhurbarb)
13. AG: target cma's in which to promote Elgin cty
14. AG: promote home grown
13
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 55 of 256
County of Elgin Sess¡bn Proceedings February 25, 2009
*** Capacity building - How do we inform, educate our res¡dents on the opportunities for
agr¡tour¡sm?
2. AG: Reach out to farmers with revenue generating potential ideas in tourism (provide
framework, how to guide)
3. AG: lnvolve youth in agri-tourism (for future generations)
4. AG: work with small farmers, show them successful case studies and the opportunities
5. AG: meet with the Amish community leaders, and discuss the opportunities with them
6. AG: host an agritourism conference, invite farmers
7. AG: develop a network in which we can cross promote or develop mentors to help grow the
sector llhave successful agribuisness people mentor other and new comers
8. AG: target unique opportunities and help develop missing pieces
9. AG: personal contacts with producers, not conferences that aren't attended
10. AG: obtain buy in from next level of agriculture (sponsorships from Cargill, etc.) and end
producers (Kellogg's, etc.)
14
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 56 of 256
County of Elgin Session Proceedings February 25, 2009
D - Brainstorm sfrafegies (Heritage & CulturQ
Product Development - How do we enable more and better heritage and culture product?
2. HC: let them know what the attractions are
3. HC: attractive presentations
4. HC: build an inventory, of the various categories //List of historical properties and sites
5. HC: understand our region and what is attractive to current interests, or develop something
that is substantial in the region
6. HC: packaged them with overnight stays // create a joint effort and get a tour of multiple sites
7. HC: build better brand identity of our attractions - shoudl strive for top quality all the way from
ther visitor experience
8. HC: assist them in implementing strategies to be self sufficient
9. HC: Develop map of all pioneer cemeteries ...promote to geneology groups
10. HC: usually these are developed & promoted by small groups all working on their own -
require umbrella organization-locally to develop heritage map/website
11. HC: come up with a pass that gives you access to a number of sites for a flat price
12. HC People love hands on experiences. Adapt what we have to have come hands on
components--charge a value added fee for it
13. HC: geocashing at these sites
Marketing & Promotion - How do we effectively market and promote the region's heritage
and culture?
2. HC: Web presence is updated daily or more often
3. HC: up to date brochures lllure sheets, featuring 10 H&C sites to visit
4. HC: Heritage and culture trail llcreale walking tours of heritage sections of the city or county
5. HC: Education Programs
6. HC: cross promote similar attractions into a package, cross promote activities at each others
venue
7. HC: Link all web, print, Audio, video and verbal promotional tools to use common theme and
wording
L HC: build a brand and exploit it to the fullest - if we are heritage what is it, if it is trains, how
does the county tie in across the region, could be many heritage items, Sparta - quaker, Port
Fishing
9. HC: create mythology of the arca - magnetic hill type stuff... //Tell really good stories about
our heritage....Edison connection, Talbot connection etc.
10. HC: When the legend out grows the truth Print the legend. eg: Jumbo or Witch's Grave or
Ghost of Alma
11. HC: geneology programs available as links on the website
12. HC develop effective communication campaign targeting local, regional, national audiences
13. HC: Educate the locals so we all believe in it. A broad buy in to tourism
* Gapacity building - How do we inform, educate our residents on the opportunities in
Heritage and culture?
2. HC: meet with the Amish community leaders, and discuss the opportunities with them
3. HC: develop a network with all cultural & heritage groups within the county
15
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 57 of 256
County of Elgin Sesslon Proceedings February 25, 2009
4. HC: cross promotion to provide added value - people visiting one site get attracted to the
next //cross-pollination of possibilities
5. HC: create a school program for many different grades - history, food, woodworking etc.
6. HC: key signs that inform our community and our visitor:s along the way (Dld you know that
Edison.....)
7. HC: provide talks and presentations for local groups
8. HC: take advantage of local community programming
9. HC: develop a travelling road show that can travel between events showcasing what Elgin is
all about and what we have to offer.
10. HC: spark a tour bus that is leaving once each week from one point, whether is full or not, in
the peak season.
11. HC: Burma Shave signs.....
E - Brainstorm strategies (Water-based activities)
Product Development - How do we enable more and better Waterbased activities
product?
2. WATER: try to attract waterbased activities or operators for our region - watercraft rentals,
sailing lessons, fishing charters, pedal boats etc....Boat Tours
3. WATER: minicommercials on what you can do in Elgin based on the lake
4. WATER: Lake Erie is a powerful reason to come to this area
5. WATER: target events that bring people to the water or the water based communities (Tub
Daze, Calipso, etc.)
6. WATER: 3Harbour improvements //Dredge!
7. WATER: sea kayak tours along Elgin Shore
8. WATER: build water park rides and activities eg. Sandusky Ohio
9. WATER: clean up and maintain beaches, not so many sticks and rubbish, example port
bruce
10. WATER: Fishing derbies
11. WATER: encourage small cruises on lake //encourage small cruise ships to visit our ports
12. WATER: Create beach "trail" so hikers can walk several kilometers along beach
13. WATER: promote chartered fishing opportunities
14. WATER: Package deal of canoeing down creek, to lakefront, then meal at restaurant, then
hike back
15. WATER: figure out which areas will be developed(condos) and subdivisions, let everyone
know, so tourism business know where to strategical set up
1 6. WATER: pictures,pictures-TV, websites,lure brochure
17. WATER: partner with Niagara Falls, and Windsor, to funnel visitors along the Hwy 3 corridor
and lake route. promote the alternative watery route
18. WATER: TOD Signs along the 401 promoting the beaches to the south
19. WATER: Lake Erie Circle Tour
20. WATER: Make a theme of new things to do with water in Elgin and then tie it to a unique
marketing campaign.
Marketing & Promotion - How do we effectively market and promote the region's
Waterbased activities?
2. WATER: work with provincial/private camp grounds to promote local attractions
16
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 58 of 256
County of Elgin Session Proceedings February 25, 2009
3. WATER: more tv spots
4. WATER: Cross promotion with accomodations and food
5. WATER: Michigan marketing campaign, excellent touching base on the waters of Michigan,
or golfing, etc.
6. WATER: promote the hidden beaches of the Elgin Shore
7. WATER: Ohio uses the "North Coast" - we should by Canada's Scenic South Coast or
Canada's 4th Coast /MATER: Head South this summer! Canada's South Coast
L WATER: develop a "Come to the Water" theme
9. WATER: Develop a icon for water events. either silly like sea monster or extreem like family
from desert region doing vacation items in and on water
10. WATER: give people a reason to go to the water, great boating, fishing, nightlife, events,
peaceful, beaches, make it the best it can be - word of mouth will travel
11. WATER: recreational diving?
12. WATER: promote water sports in Elgin county, eg canoeing
* Capacity building - How do we inform, educate our residents on the opportunities in
Waterbased activities?
2. WATER: Get rid of the blob!!!
3. WATER: Development of commercial aspect of harbours will draw people (they go to watch
the ships at the Welland Canal, don't they?)
4. WATER: input from youth and younger generation
5. WATER: The cheapest way to ship bulk goods is by water.
6. WATER: emphasis on how rare the lake is in the world scheme - a priceless resource
7. WATER: some attention to the smaller water areas - eg Lake Whittaker
8. WATER: enhance the opportunity for private business to develop seasonally - shops, food,
activities to rbing tourists during peak season
9. WATER: enhance reasons to come back in off seasons - bed & breakfasts, inns, calm
retreats, conferences etc.
17
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 59 of 256
County of Elgin Session Proceedings February 25,2009
F - Process Overuiew
Strategic Planning and Community Consultation process
The strategic planning process included an information gathering component composed of a
series of interviews and community consultations. The purpose of this component was to get
input from a broad cross section of stakeholders on the strengths, weaknesses, opportunities,
threats and future directions of the organization.
The stakeholders consulted include:. representatives from areas throughout Elgin County
The expert panelwas conducted using an electronic meeting system (EMS), an innovative
facilitation process developed from research at the Queen's School of Business. The Queen's
EMS, called "the Decision Centre", combines expert facilitation with a state of the art group
decision support system to enable groups to rapidly accelerate idea generation and consensus
building. This facility consists of a network of laptops accessing software designed to support
idea generation, idea consolidation, idea evaluation and planning. The tool supports, but does
not replace, verbal interaction; typically 25o/o of interaction takes place on the computers.
Feedback from groups who have used the Executive Decision Centre process includes:
meeting times can be cut in half; participation goes way up; better idea generation and
alternative evaluation; a more structured process; and automatic documentation of
deliberations.
Over 500 organizations around North America use the Centre for meetings such as: strategic
planning, visioning, annual planning, focus groups, team building, budgeting, program review,
project planning, risk assessment, job profiling, 360 degree feedback, alternative evaluation,
new product development and a variety of other meeting types.
ln the expert panel session, participants were asked, for example, "What should be the
priorities in the Tourism strategy for the County over the next 3-5 years?" Participants typed in
ideas on the laptops all of which appeared on a public screen at the front of the room. These
ideas were then discussed and categorized into common themes. The group was then asked
"what are the priorities based on impact and feasibility'' lndividuals selected his/her top 5 and
the overall results were then displayed to the group and further discussed.
18
Copy of County of Elgin Tourism Focus Group Highlights dated...
Page 60 of 256
LONG POINT REGION CONSERVATION AUTHORIW
BOARD OF DIRECTORS - MINUTES
February 4, 2009
Members in attendance: R. Sackrider, P. Ens, P. Black, S. Lamb, B. Sloat, J. Hunt, L.
Chanda and R. Geysens.
Staff in attendance: C. Evanitski, J. Robertson, H. Surette, and D. Mclachlan'
Regrets: L. Bartlett and P. Lee
The LPRCA Chair called the meeting to order at 6:43 pm Wednesday, February 4th, 2009 in
the LPRCA Hay Creek offìce Boardroom.
ADD¡TIONAL AGENDA ITEMS
New Business - Gating of North/South Road in Backus Woods
New Business - Gypsy Moth Spray program
DISCLOSURES OF INTEREST
None recorded.
DEPUTATION
PUD HUNTER, BIOLOGIST, ONTARIO MINISTRY OF NATURAL RESOURCES:
P. Hunter discussed a wide variety of issues currently being studied by MNR and of interest
to LPRGA including the status of various wildlife species in the watershed.
MOTION A - 9 moved by S. Lamb, seconded by R. Sackrider and carried that the LPRCA
Board of Directors approves the addition of "gating of north/south road at Backus Woods;
AND Gypsy Moth invoice as items 10 (f) and 10 (g) under New Business; as well as, a land
acquisition matter under ln-Camera.
MINUTES OF PREVIOUS MEETINGS
MOTION A - l0 moved by L. Chanda, seconded by P. Black and carried that the
minutes of the LPRCA Board of Directors regular meeting held January 14'h,2009 be
adopted as circulated.
BUSINESS ARISING FROM THE MINUTES
The July 2009 meeting will be held Wednesday, July 8th due to the office being closed
on Wednesday, July 1't for Canada Day. Meetings will begin at 6:30pm until April after
which meetings will begin at 7pm.
REVIEW OF COMMITTEE MINUTES
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-1-
Long Point Region Conservation Authority Board of Directors ...
Page 61 of 256
None.
CORRESPONDENCE
None.
DEVELOPM ENT APPLICATIONS
H. Surette noted that there were seven applications. The last application was approved
by staff one day prior to the Board meeting due to time constraints. The application is
for a pond cleanout in Tillsonburg that needed to be started prior to the upcoming mild
conditions and potential flooding. Board members requested that the local
representative be apprised of the situation in these instances.
MOTION A - 1l moved by P. Black, seconded by L. Chanda and carried that the Board
of Directors of the LPRCA approve the following Development Applications;
A. For Work under Section 28 Regulations, Development, lnterference with
Wetlands & Alterations to Shorelines and Watercourses Regulations (R.R.O.
1990 Reg. 178106)
NC-5/09
NC-6/09
NC-7/09
NC-8/09
NC-9/09
HC-1/09
TtL-3/09
B. that the designated officers of LPRCA be authorized to complete the approval
process for these Development Applications, as far as it relates to LPRCA's
mandate and related Regulations.
H. Surette to follow up on a request made to several Board members.
NEW BUSINESS
CALENDAR REVIEW
J. Robertson updated the 2009 schedule of events and highlighted a few new or
imminent items namely the AGM, February 27th, no Board of Directors meeting in March
and P. Gagnon will be speaking at an ALUS workshop in March.
GENERAL MANAGER'S REPORT
C. Evanitski reviewed his recent activities noting the numerous conference calls,
FULL AUTHORIW COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-2-
Long Point Region Conservation Authority Board of Directors ...
Page 62 of 256
meetings and follow-up calls regarding flooding issues and ALUS. No questions for the
GM by the Board.
LPRCA WATERSHED CONDIT¡ONS UPDATE
H. Surette reported that the watershed had 33cm of snow on average which is the
equivalent of 6.2 cm of water. She noted that there were only five days in the last
month without precipitation.
ONTARIO ALUS ALLIANCE WORKSHOP - MARCH 27,2009
C. Evanitski reported that ALUS is gaining momentum with other CAs across the
province. He and P. Gagnon have been appointed to a Conservation Ontario sub-
committee to review ecological goods and services options.
MOTION A-12 moved by R. Geysens, seconded by P. Ens and carried that the LPRCA
Board of Directors Staff supports the ALUS concept by directing staff to sign the
alliance's statement of support for a Province-wide ALUS program on March 27th.
ROCK'S MILL UPDATE
The contractor is in the process of dismantling the facility which is expected to be
completed by the end of March. The bond has been collected.
GATING OF NORTH/SOUTH ROAD AT BACKUS WOODS
This issue created a lot of discussion at the BWAC meeting. The gates would cost
$1500 to $2000 to install to be paid for by the Backus Woods Endowment fund.
MOTION A-13 moved by J. Hunt, seconded by P. Ens and carried that the LPRCA
Board of Directors approves the recommendation from the Backus Woods Advisory
Committee to gate the north/south road through the north tract of Backus Woods;
AND THAT the gates are open only on Mother's Day and Thanksgiving.
GYPSY MOTH INVOICE
The original resolution was to pay $90 000 out of reserves for the gypsy moth spray
program. The final bill came to $96 034.40.
MOTION A-14 moved by R. Sackrider, seconded by P. Black and carried that the
LPRCA Board of Directors authorize staff to pay $96 034.40 to Norfolk County for the
2008 Gypsy Moth Spraying Program.
MOTION A-15 moved by J. Hunt, seconded by R. Geysens and carried that the Full
Authority of the LPRCA does now enter into an "ln Camera" session to discuss:
personal matters about an identifiable individual, including Conservation Authority
employees; a proposed or pending acquisition or disposition of land by the Conservation
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-3-
Long Point Region Conservation Authority Board of Directors ...
Page 63 of 256
Authority.
MOTION A-16 moved by P. Ens, seconded by R. Geysens and carried that the LPRCA
Board of Directors does now adjourn from the "ln Camera" session.
The Chairman adjourned the meeting at 8:02pm.
The next meeting is the AGM and is scheduled for Friday, February 27th,2009.
Buck Sloat
Chairman
Dana Mclachlan
Administrative Assistant
FULL AUTHORITY COMMITTEE MEMBERS
Leroy Bartlett, Peter Black, Larry Chanda, Paul Ens, Roger Geysens,
John Hunt, Sam Lamb, Pat Lee, Ron Sackrider, Harry Sloat
-4-
Long Point Region Conservation Authority Board of Directors ...
Page 64 of 256
Municipality of Bayham
Building Permits
For The Month of Feb 2009
D¿te:Mar-02-2009
File: PlO
No.Date Roll #Permit
Holder
Property Descrþtion Building
TYPe
Value Permit
Fee
Septic /Sewer
Fee320-Feb J-002-02920 DeSutter. Robert 5539 Elein CounW Rd 55 consfnlcf âffâcÏ etl oq¡aoc rã¡tirinn rv/ h^-,,.40,000 I140.0(
40.000February-09 1.140.00 0.00
2OO9 YEARTO DATE 48,000 1.45s.00 0.00
t'ehrrr¡rv-01 29.00(86r.00 0.00
2OO8 YEARTO DATE 24s.601 3.s86.00 175.00
sM3/212009
excel\rnonthly\buildper
Prepared by:
Reviewed by:
Building Permit Report for month ending February 2009. File...
Page 65 of 256
Page 66 of 256
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Page 67 of 256
Cheque Amount -
OOOIOO CORPORATE EXPRESS
21972552 B|ND|NGS, B|NDERS, STTCKY NOT 02/102009 I
OOOO9I BARRYR.CARD
212013-18 LEGAL SERVICES
OOO158 CANADIAN TODS LIMITED
OOO272 DYNAMIC FLUID PRODUCTS INC
l-87501-0 FTLTERS
Cheque Amount -
LOGO CONTRACT - EDISON MUSE 01/01/2009
LOGO CONTRACT - PB LIGHTHOU. 01/01/2009
LOGO CONTRACT - MARINE MUSE O1/OII2009
Gheque Amount -
02t17t2009 I
Cheque Amount -
REPAIR PLOWS. REAR HITCH O2IO5I2OO9 I
02103120a9 I 006018
006020
006021
006024
UNIT RENTAL
001486 DESI BROUGHTON
baining RECRUIT TRAINING
000263 DINGLE LINE EQUIPMENT SUPPLY
000275 E.O.N.
'09 membership
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Registrer - 0211912009
0211912009 2:19PM
006026
2OO9 MEMBERSHIP
ChequeAmount-
01/0112009 I
000367 GENERAL CHEMICAL
90205683 ALUM SULFATE
000376 GIBSON,LINTON,TOTH,
byJaw2009-007 LEGAL SERVICES
OOO422 HORNSBY CANVAS & TARPAULIN LTD
REPAIRDUMPTARP
OOO427 HYDRO ONE NETWORKS INC
Feb06460-08880 UTILITÍES - LIBRARY
Page
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2008.08.19 6.3 9050
23975
23981
309
311
OOO572 MANULIFEFINANCIAL
1005832't9
I 00583397
MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211912009
02t09t2009
0210912009
0210912009
0211012009
0210912009
02t1012009
0210912009
02t09t2009
Cheoue Amount -
02t12t2009
02t14t2009
Cheque Amount -
01t26t2009
02t04t2009
0113112009
Cheque Amount -
02t't3t2009
0?i1312009
0211912009 2:19PM
Feb12660-62007 UTILITIES - MED BLDG
Febl5773-68016 UTILITIES - PUMP#S
Feb25260-09578 UTILITIES - OFFICE
Feb53993-93004 UTILITIES - PUMPå¡4
Feb68860-08015 UTILITIES - FIREHALL
Feb73394-81003 UTILITIES - PUMP#3
Feb86590-87008 UTILITIES - PUMP#2
Feb87640-15034 UTILITIES - S.C.C.
OOO518 KWIK KOPY PRINTING
74.91 006029
398.61 006029
480.00 006029
57.53 006029
314.98 006029
73.55 006029
236.00 006029
1,633.24 006029
3,474.04
154.81 006030
214.65 006030
000526 IáEMERS TRUCKING LTD
BURN PERMITS
COPY PAPER
ANNUAL SAFETY
ANNUAL SAFETY
MARCH'09 REMIT
MARCH'09 REMIT
369.46
345.39 006031
288.68 006031
9,749.25 006031Jan'09 snowplowing SNOWPLOWING
10,383.32
5,080.38 006032
3,748.65 006032
OO149O NATIONAL COMPRESSED AIR
509280 INSTALL AIR PIPING
509282 INSTALL WATER PIPING
001M7 NOVACKS'
900999 CLIP ON TIES
000670 ONTARIO MUSEUM ASSOCIATION
Cheque Amount -8,829.03
5,254.50 006033
937.90 006033
01t20t2009
0112012009
Cheque Amount -
0111612009 I
6,192.40
31.il 006034
006035
006036
006037
006037
Cheque Amount -
0211912009 Imembership'09
001492 PETER BRAUN
refund deposit
OMA MEMBERSHIP 2OO9
GRADING DEPOSIT REFUN
31.64
100.00
Cheoue Amount -
021't312009 I
100.00
500.00
Cheque Amount -
01/09/2009
01t13t2009
500.00
4.93
23.72
OOO7IO PORTBURWELLHOME HARDWARE
6559 HOSE CLAMPS
6567 SNOWSHOVEL
Page
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2008.08.19 6.3 9050
Feb'09 remit
OO1487 RICKWEISLER
talning
MUNICIPALITY OF BAYI{AM
Accounts Payable
Royal Bank
Cheque Register - 4U1912009
0211912009 2:19PM
COURIER SERVICE
21842 FEB'09 REMIT
RECRUITTRAINING
I
I
I
OOA727 PUROI.ATOR COURIER LTD
57.51
34.57 006038
0060,14
006045
Cheque Amount -
OOO733 R&RREFRIGERATION
2736 REPAIR FURNACE - M MUSEUM O1I28I2OO9 I
OOO742 RBC LIFE INSURANCE COMPANY
Cheque Amount -
02fi72009 I
OOO783 ROYAL FENCE LIMITED
40604 GUARD RAIL REPAIRS
001418 TELUS
016242498005/6366069 CELL PHONE - B KNTFTON
Cheque Amount -
02105t2009 I
OU4N TENCOONTARIO
27051 SPRING COILS, DISK
OO1 472 TILLSONBURG FLEET SERVICES
ZZDMOTOR REBUILT
OOOS13 TOWNSHIP OF MAIáHIDE
08425 PBWATERSYSTEM
OOO93O TSCSTORES L.P.
't81022041
001324 UNDERHILLBROS
87173 SNOWPLOWNG
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Page 70 of 256
2008.08.r9 6.3 90s0 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0211912009
0211912009 2:19PM
OOO935 UNION GAS LIMITED
Feb273-210619G9754 UTILITIES - E.C.C.
Feb273-2106243-0725 UTILITIES - PUMP#1
OO'1243 WESTERN ONTARIO WATERWORKS
2OO9-2 2OO9 ANNUAL MEMBERSHIP
0?i1u2009 I
02/1012009 I
I,197.56
22.69
006049
006049
Cheque Amount -
0210s12009 I
1,220,25
25.00
Cheque Amount-
Cheque Run Total -90,020.15
Page
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ROMA/OGRACONFERENCE OU1SIaOO9 I
ROMAI/OGRA CONFERENCE
ROMA/O@ACONFERENCE
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Page 72 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0212012009
0212012009 10:034M
GIBSON,LINTON,TOTH,
land transfer ' LIGHT LINE LAND TRANSFER 02t20t2009 I 3,207.17
Cheque Amount -3,207.17
Cheque Run Total -3,207.17
Cheque Register being Cheques #6017 to Cheque #6083 inclusiv...
Page 73 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 02/2312009
0212312009 I
Cheque Amount -
Gheque Run Total -
0212312009 11:044M
001494 ASSESSMENT REVIEW BOARD
012-ARB ASSESSMENTAPPEAL
75.00
Page
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2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM 0212612009 10:024M
Accounts Payable
Royal Bank
Cheque Register - 0212612009
000009 843002 0NTAR|o tNc
I1050963 HAULING GRAVEL 0211912009 I 1,968.17 006058
ChequeAmount- 1,968.17
OO1O8O ABRAHAM PETERS
011 REBATE MTNOR VARTANCE 02t23t2009 I 1,000.00 006059
Cheque Amount - 1,000.00
001337 AROUND ABOUT BAYHAM
harbour REQUEST FOR PROPOSALS 0A2012009 I 58.00 006060
Cheque Amount - 58.00
OOO193 CI-AYTON COLLVER
frames/lens FRAMES/LENS - APRIL COLLVER 0211312009 I 87.05 006061
glasses FRAMES - APRIL COLLVER 0111412009 I 187.95 006061
Cheque Amount - 275.00
OOO272 DYNAMIC FLUID PRODUCTS INC
I-8691G0 CRIMPS, HOSES 01t19t2009 I 33.04 006062
Cheque Amount - 33.04
001495 ENTEC WASTE MANAGEMENT INC.
26 VACUUM OUT MAN HOLE 0211012009 I 393.75 006063
ChequeAmount- 393.75
OOO357 G& K SERVICES CANADA INC
1518376372 SHOP TOVVELS, FLOOR MATS 02t15t2009 I 219.42 006064
Cheque Amount - 219.42
OOO373 GERALDCROCKER
courses FIRE COLLEGE COURSES 0212312009 I 510.00 006065
Cheque Amount- 510.00
OOO427 HYDRO ONE NETWORKS INC
Feb25390-07266 UTILITIES - VIENNA STL 0211712009 I 528.60 006066
Feb25390-55002 UTILITIES - PB STL HWY 19 0211712009 I I .569.38 006066
Feb50221-05009 UTILITIES - TREATMENT PLANT 0211912009 I 6,112.26 006066
Feb6239È22001 UTILITIES - STRAF STL 0211712009 I 981.17 006066
Feb62790-07266 UTILITIES - RICHMOND STL 0211712009 I 174.08 006066
Feb81590-07297 UTILITIES - EDEN STL 0211712009 I 470.95 006066
Feb87790-07295 UTILITIES - CORINTH STL 0211712009 I 171.68 006066
ChequeAmount- 10,008.12
000446 JACKIE BOOTLE
Feb15/09-Mar15/09 MANAGERFEES
000506 KIM HUSTED SURVEYING LTD
0212512009 I 791.66 006067
Cheoue Amount -791.66
Page 1
Cheque Register being Cheques #6017 to Cheque #6083 inclusiv...
Page 75 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0212612009
Job 07-8008 ROAD ALLOWANCE CON8 LTS 106 O2I12I2OO9 I 4,990.25
Cheque Amount -
OOO525 I.AEMERS EXCAVATING
excavator - float BREAK ICE 02t12t2009 I
Cheque Amount -
OOO555 LONG POINT REGION CONSERVATION
05214 1ST QUARTER - MARCH 01t23t2009 I
Cheque Amount -
000620 MUNICIPAL I.AW ENFORCEMENT
'09 membership 2OO9 MEMBERSHIP RENEWAL O2I23I2OO9 I
Cheque Amount -
0212612009 10:024M
006068
006069
4,990.25
2,430.75
2,430.75
't I ,015.50 006070
000633 NATURAL RESOURCE GAS LIMITED
FebE1237&¡01
Feb E14212-01
Feb E22380-01
Feb E24200-01
Feb E45407-01
Feb E45409-01
Feb E454'1041
Feb E51600{1
Feb F'|9290-01
Feb F20600-01
Feb F26864-01
Feb G06210-01
Feb G06305{1
Feb G06307-01
Feb G1570041
Feb G40407-01
UTILITIES - FIREHALL
UTILITIES - MED BLDG
UTILITIES - PUMP#s
uTtLtTrEs - s.c.c.
UTILITIES - OFFICE
UTILITIES. PUMP#2
UTILITIES - LIBMRY
UTILITIES - GARAGE
UTILITIES - EDISON MUSEUM
UTILITIES - V.C.C.
UTILITIES - PUMP#6
UTILITIES. PB LIBRARY
UTILITIES - MARINE MUSEUM
UTILITIES - PB FIREHALL
UTILITIES - PB OPP OFFICE
UTILITIES - PB GARAGE
0?/191200s
02t19t2009
02119t2009
02J1912009
02t19t2009
02t19t2009
0211912009
021't9t2009
02t20t2009
0212012009
0212012009
02120t2009
02120t2009
02t20t2009
02t20t2009
02t20t2009
139.00
1,142.52 006072
365.46 006072
42.30 006072
1,207.45 006072
536.05 006072
34.08 006072
122.29 006072
3,154.58 006072
314.10 006072
36.23 006072
39.13 006072
187.27 006072
492.31 006072
732.76 006072
12.08 006072
548.21 006072
1 't ,015.50
139.00 006071
006075
000645 NORFOLKCOUNTY
training FENCE VIEWER TRAINING
000679 OXFORD SAND & GRAVEL LTD
Cheque Amount -
0212412009 I
8,966.82
100.00 006073
Cheque Amount -100.00
1.434.65 0060740211712009 ItN0010121'l PREMIUM COLD MIX
000694 PAUL GROENEVELD
toll charges ETR 407 - FIRE COLLEGE
Cheque Amount -
02t20t2009 I
1,434.65
20.00
Cheoue Amount -20.00
Page
Cheque Register being Cheques #6017 to Cheque #6083 inclusiv...
Page 76 of 256
2008.08.19 6.3 9050 MUNICIPALIry OF BAYHAM
Accounts Payable
Royal Bank
Cheque Register - 0212612009
0212612009 10:024M
OOO744 REALTAXINC
24563
24564
24565
24566
24567
24568
24569
24570
24571
24592
sET UP F|LES 002-001-23700 02t13t2009 I 420.00 006076
sET UP FILES 004-001-03500 02t13t2009 t 420.00 006076
sET UP FILES 002-12200 0211312009 I 420.00 006076
sET UP FILES 003-01500 02t1312009 I 420.00 006076
sET UP FTLES 005-03300 0aßt2009 I 420.00 006076
sET UP FILES 005-15700 02t13t2009 I 420.00 006076
sET UP FILES 002-11701 02t13t2009 I 420.00 006076
sET UP FTLES 002-14400 02t13t2009 I 420.00 006076
sET UP FILES 003-02500 02t13t2009 I 420.00 006076
SET UP FILES 002-001-1¿1400 OAß12009 I 420.00 006076
Cheque Amount - 4,200.00
OOO745 RECEIVERGENERALFORCANADA
9039336 RADTO LTCENCE RENEWAL 02t07t2009 I 393.00 006077
9039849 RADTO LTCENCE RENEWAL 02t07t2009 I l,o83.oo 006077
9039978 RADTO LTCENCE RENEWAL 02to7t2oo9 I 714.00 006077
Cheque Amount - 2,190.00
OOO783 ROYAL FENCE LIMITED
40616 GUARD RA|L REpAtR - VTENNA 0Aæt2009 I 1.853.30 006078
Cheque Amount - 1,853.30
OOO814 SIFTO CANADA INC
72128798 BULK COARSE H|GHWAY O2t,t9t2oo9 I 5.242.15 006079
Cheque Amount - 5,242.15
001489 SOFALVI DOORSYSTEMS
958 CABLES, SERVTCED DOOR 02t23t2009 I 247.28 006080
Cheque Amount - 247.28
OOO829 SPECTRUMCOMMUNICATIONSLTD
0000003633 oVERCALLS , HOLIDAY FEE 02t15t2009 I 23.59 006081
0000003979 ANSWER|NG SERVTCE 02t1512009 I 84.70 006081
Cheque Amount - 108.29
OO1482 SUN MEDIA CORPORATION
x1-206382 PUBLIC WORKS SUPERVTSOR AD 02t1112009 I 204.50 006082
x11206373 WATER RATES AD 02t11t2009 I I 31 .67 006082
Cheque Amount - 336.17
OOO982 WILTSIE TRUCK BODIES LTD
20816 FILTER GUAGE, RELTEF VALVES 02t18t2009 I 1.045.37 006083
Cheque Amount - 1,045.37
Cheque Run Total - 59.576.69
Page 3
Cheque Register being Cheques #6017 to Cheque #6083 inclusiv...
Page 77 of 256
80Rtl HUNIcIpALTTy oF BAyHAil
TOT PACKETS - 2
CURRENT
FEDL TAX 8,A25.42
NR TAX
PROV TAX
EI CoNT L,754.77
QPIP
CAN PEN 4,4L2.06
QC PEN
QC HSF
0N EHT 950.52
I.IB HET
NL HAPSEÏ
TOT STATS L5,942,77
CHEQUES
DEP0SITS 3q,750.84
US DEPS
DED DEPS 50. O()
TOT NPAY 54,80 O .84
RRSP
RTI
ADJ UST - DR
ADP CANADAPAYROLL TECHNOLOGIESDAILY UPDATE REPORTCOHPANY TOTALS
ADJUST - CR CURRENT TOTAL
a,425.42
L ,754.77
4,4L?,06
950,52
L5 t942.77
34,750.84
50.00
54,800 . 84
50,743.6L
I 07.60
5.38
50,856.59
SERVICE CHARGES
YTD ADJUST
CHARGE ITEI,I
L6.72 PAYROLL RUNS
10.00
RUN: FEB 24 2OO9 NO: APAGE:1951GST REG: I000574I5 RT0004
COHPANY PAGE: 3
DEBIT DATE: FEB 25, 2OO9
DATE 0F PAY: FEB 27, ZOO?
YTD TOTAL
45,78O.67 FEDL TAX
NR TAX
PROV TAX
8,988.50 Er CoNT
QPIP22,596.6? CAN PEN
QC PEN
QC HSF
4,865 .53 0N EHT
r,tB HET
NL HAPSET
82,22A.92 T0T STATS
CHEQUES
L76,944.53 DEPOSITS
US DEPS
25O. OO DED DEPS
T77 ,I94.53 TOT NPAY
RRSP
RTI
?59 ,423.45 T0T PAYRoL
9L6.46 SERV CHRG
45.85 GST
PST
?60,345.74 GRAND TOT
UNITS
I
TOT PAYROL
SERV CHRG
GST
PST
GRAND TOT
50,743.61
r07.60
5.58
50,856.59
ITEI'I UNITS
SALARIED WORKPAYS 19
PAY ADVICE FOLD 30
TOTAL S/C SUBJECT TO GST IS:
TOTAL PAYROLL DEBIT IS
CHARGE
zA.AA
6.00
ANALYSIS OF
I TEII
HOURLY lIORKPAYS
COURIER FEE
I 07 .60
UNITS
It
I
CHARGE
46.00
50'456.59 DEBIT INFORHATIoN: 005 05I02 I0ll9?3
Cheque Register being Cheques #6017 to Cheque #6083 inclusiv...
Page 78 of 256
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: February 25,2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: F22.09
SUBJECT: Heritage Properly Tax Relief NUMBERIF2009-12
Strategic Plan Goal:
Goal #4 - Be dedicated to service excellence
Purpose:
Recently both the Municipality of Central Elgin and the County of Elgin passed by-laws
promoting the preservation of heritage properties in the form of a property tax relief
program. They are offering a30Yo tax rebate each year for eligible properties.
Staff have been asked to review the possibility of offering a similar tax relief program for
heritage properties located in the Municipality of Bayham.
Discussion:
Heritage property tax relief is a financial tool for municipalities to assist owners of
designated heritage properties maintain and restore their properties. The program,
authorized under s.365 .2 of the Municipal Act, 2 001 , is voluntary and is administered at
the local level.
V/ithin the municipality, there are seven designated heritage properties. All of these
properties are located in Port Burwell and relate to the early settlement of the area.
To be eligible for tax reliet a property must contain a building, structure or portion of a
building or structure that is:
. Designated under Port IV of the Ontario Heritage Act or part of a heritage
conservation district designated under Part V of the Act and
o Subject to a heritage conservation agreement.
Staff Report F2009-12 regarding Heritage Property Tax Relief...
Page 79 of 256
-2-
Designation
A building, structure or portion of a building or structure may be designated under
the Ontario Heritage Act by municipal by-law. This step has already been
completed.
Conservation Agreement
A heritage conservation agreement is a voluntary legal agreement between the
municipality and the owner under section 37 of the Ontario Heritage Act to
protect the heritage features of a properly and to encourage good stewardship of
the property. As the agreement is voluntary , it recognizes the intention of both
parties to protect the heritage character ofthe property.
The agreement is required because, under section 29 of the Ontario Heritage Act,
municipal designation alone does not oblige owners to maintain their properties
on an on-going basis. As the purpose of the tax relief measure is to offer an
incentive for heritage property conservation, relief will only be made available to
those owners who make a long-term commitment to conserve their heritage
properties.
The properly owner applying for the tax relief program must arrange and pay for
the agreement and ensure it is registered on the title of their property prior to
applying for the tax relief program.
Relief Valuation
The tax relief provided must be between 10 and 40Yo of the taxes levied. It is
recommended that Bayham offer a 30% reduction of the municipal and education
taxes levied on the heritage property similar to that available in Central Elgin and
offered by the County of Elgin.
Further, a minimum amount of relief may be provided to ensure the incentive is
worth the property owner's efforts. It is suggested that a minimum relief of $200
per year be provided.
The tax reduction shall be applied against any outstanding taxes on the property
prior to a refund being issued.
Cost Recovery
The municipality is responsible for ensuring that the property owners comply with
the terms of the conservation agreements and may be required to inspect the
properties periodically. A percentage of the tax relief could be established as a fee
for administration to assist in recoverins some of the costs incurred by the
municipality.
Staff Report F2009-12 regarding Heritage Property Tax Relief...
Page 80 of 256
Staff Report F2009-12 regarding Heritage Property Tax Relief...
Page 81 of 256
Page 82 of 256
CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Suzanna Dieleman Mantel, Treasurer
SUBJECT: Financial Report
DATE: February 27 ,2009
FILE: F 03
NUMBER: F2009-13
Background Comments
Please find attached a detailed financial report to February 28, 2009 for council's
information. Winter control is at approximately 50/o of the total proposed budget for
2009. There are no other areas ofconcern.
The capital spent to date is primarily the initial payment on the new fire truck and
engineering on Light Line. A more detailed report will be provided at a later date.
Recommendations:
That Stølf Report F2009-13 regardíng jìnanciøl reportíng be received.
Encl.
Respectfu lly submitted,
Suzanna Dieleman Mantel. Treasurer
Staff Report F2009-13 regarding Financial Report to February...
Page 83 of 256
2008.08.19 6.3 9050 MUNICIPALIry OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Descriotion
2008 Year Total
Actual
2009YearTo Date
Actual
REPORT SUMMARY
O1-0510 GENERALTAXATION
O1-0520 OTHER REVENUES
O1-0530 COUNTYTAXATION
O1-0540 PUBLIC SCHOOL TAXATION
O1-0550 SEPARATE SCHOOL TAXATION
O,I-1010 GENERALGOVERNMENT
01-'t020 couNctL
01-2010 FIRE DEPARTMENT
01-2020 POLTCESERVTCES
O1-2030 CONSERVATIONAUTHORITY
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-LAW ENFORCEMENT
01-2510 ROADS
01-2520 ROADS - WINTER CONTROL
O'I-2540 STREET LIGHTS
01-3010 WATER SYSTEM
OI-3020 SEWAGE SYSTEM
O1-3030 WASTE DISPOSAL
01-3510 HEALTH SERVICES
O1-3520 CEMETERIES
01-4010 GENERALASS¡STANCE
01-4510 PARKS & RECREATION
014520 COMMUNITY CENTRE-STRAFF
O1-4530 COMMUNITYCENTRE-VIENNA
014535 EDEN COMMUNITY CENTRE
014540 LIBRARIES
01.4550 MUSEUMS BAYHAM
01-4560 MUSEUM - PORT BURWELL
01-5010 PLANNING & DEVELOPMENT
01-50'12 BUSINESS & COMMERCE
01-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTALSERVICES
01-5510 CAPTTAL
O1-5520 CASH REQUIREMENTS
Fund 01 Total Revenue
O1-O5IO GENERAL TAXATION
01-0530 COUNTY TAXATION
O1-0540 PUBLIC SCHOOL TAXATION
2,640,29',t.32
1,438,475.31
2,31 1,040.91
1,196,738.22
177,822.29
45,389 85
0.00
11,544.79
60,906.33
0.00
89,450.00
21,382.68
379,168.87
9,445.23
0.00
443,584.48
532,276.64
38,559.55
142,652.85
0.00
0.00
3,273.00
17,230.00
8,381.00
6,778 01
64,564.80
27,427.03
0.00
25,752.33
't,004.00
4,090 00
13,890.08
998,807.04
1 ,044,666.1 6
3,270,352 83
16,259.23
000
0.00
0.00
6,773.05
0.00
0.00
0.00
0.00
1,455.00
7,148.00
75.00
0.00
0.00
844 94
1,043.73
9,231.33
8,685.53
0.00
0.00
0.00
1,282.33
2,195.00
0.00
0.00
266.66
0.00
5,164.00
0.00
0.00
0.00
0.00
50,433.94
11,754,592.77
(29,483.38)
2,311,040.80
't ,1 96,738.30
3,38',t,210.57
(2,273.88)
0.00
0.00
Page 41
Staff Report F2009-13 regarding Financial Report to February...
Page 84 of 256
2008 08.1 9 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
O.I.O55O SEPARATE SCHOOL TAXATION
O1-1010 GENERALGOVERNMENT
01-1020 couNctL
O1-2010 FIRE DEPARTMENT
01-2020 POLTCE SERVTCES
OI-2030 CONSERVATIONAUTHORITY
01-2040 PROTECTIVE INSPECTION & CONTRO
O1-2050 BY-I-AW ENFORCEMENT
01-2510 ROADS
01-2520 ROADS - WINTER CONTROL
01-2530 HARBOUR& BEACH MTCE
01-2540 STREET LIGHTS
01-3010 WATER SYSTEM
01-3020 SEWAGE SYSTEM
01-3030 WASTE DISPOSAL
O1-35I0 HEALTH SERVICES
O1-3520 CEMETERIES
01.4O1O GENERALASSISTANCE
01.4510 PARKS & RECREATION
01.4520 COMMUNITY CENTRE-STRAFF
O1-4530 COMMUNITY CENTRE-VIENNA
O1-4535 EDEN COMMUNITY CENTRE
01.4540 LIBRARIES
O1-4550 MUSEUMS BAYHAM
01-4560 MUSEUM - PORT BURWELL
01-5010 PLANNING & DEVELOPMENT
01-5012 BUSINESS & COMMERCE
01-5015 TOURISM & MARKETING
O1-5020 ENVIRONMENTAL SERVICES
01-5510 CAPITAL
O1-5520 CASH REQUIREMENTS
Fund 01 Total Expenditure
Fund 01 Excess Revenue Over (Under) Expenditures
Report Total Revenue
Report Total Expenditure
Report Excess Revenue Over (Under) Expenditures
177,822.36
529,729.36
74,297.31
317,000.75
631,220.73
37,181.00
85,539.46
60,560.96
1 ,179,365.38
'164,487.21
0.00
49,265.01
443,584.48
532,276.64
426,525.91
143,026.85
15,223.38
7,462.03
55,695.18
72,001 .55
41,260.60
't2,121.91
20,807.83
70,474.21
0.00
98,830.36
3,740.00
38,846.23
27,360.69
1,275,650.15
1,546,905.95
0.00
10'l ,448.1 I
14,463 57
56,I 1 5.45
56,92',1.52
36,176.00
'11,575.92
4,245.68
320,419.72
56,567 63
0.00
9,102.73
23,750.64
54,888.70
32,050.96
6,951.52
0.00
0.00
10,545 37
13,610.58
9,539.89
4,1 91 .53
5,866.11
7,410.48
0.00
11,245 85
72.02
304.85
6,946.41
157,048.34
0.00
1 1 ,616,559.20 1,009,185.77
138.033.57 2,372,024 80
11,754,592.77
1 1 ,616,559.20
3,381,210.57
I,009,185.77
138,033.57 2.372.024 80
Page 42
Staff Report F2009-13 regarding Financial Report to February...
Page 85 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
2008 Year Total
Actual
2009 Year To Date
ActualAccountDescription
Fund: 01 General
Category: 0???
O5IO GENERAL TAXATION
Revenue
01 -051 O-OOOO GENERAL TAXATION
01-0510-4010 Residential & Farm
01-051 0'4020 Multi-Residential
01-0510-4030 Gommercial Unoccupied
01-0510-4040 Commercial Occupied
01-0510-4050 lndustrial Unoccuoied
01-0510-4060 lndustrial Occuoied
0'l-05'104070 Pioelines
01-05104080 Farmlands
01-0510-4090 Managed Forests
Total Revenue
Expense
01-0510-5580 Writeoffs
01-0510-5620 Tax Adjustments
01-0510-5630 Assessment Charoes
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
3,270,352.83,.ClrdáJ CCr-ty
0.00ı:ıó G,.'.d Schcc\ Lrccrcls
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,017,499.30
44,650.90
7,388.31
196,145.37
131.32
1 15,083 54
48,777.39
209,754.93
860.26
2,640.29't.32 3,270,352.83
(30,829.54)
1 ,346.1 6
0.00
0.00
(2,348.88)
75.00
(29,483.38)(2,273.88)
2,669,774.70 3.272.626.71
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 86 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
| 2008 yearTotat 2009 yearTo Date
iI
I Account Description Actual Actual
O52O OTHER REVENUES
Revenue
01-0520-OOOO OTHER REVENUES
01-0520-41 10 Grants & Subsidies
01 -0520-4120 Sundry Revenue
01-0520-4130 lnterest on Taxes - Current
01-0520-4140 lnterest on Taxes - Prior
01-0520-4150 lnvestment income
01-0520-4160 Proceeds from Long Term Debt
0'l-05204170 Sale of Land
01-0520-41 80 Prior Year Surplus(Deficit)
01-0520-4'190 Contributions from Reserves
Total Revenue
Dept Excess Revenue Over (Under) Expenditures
0.00
1,194,000.00
2,756.37
34,'144.92
44,566.75
100,207.27
0.00
0.00
62,800.00
0.00
0.00
0.00
330.54
161 31
'13,381.93
2,385.45
0.00
0.00
0.00
0.00
1,438,475.31 16.259.23
't,438,475.31 't6,259.23
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 87 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Descriotion
2008 Year Total
Actual
2009 Year To Date
Actual
O53O COUNTY TAXATION
Revenue
01-0530-0000 couNTY TAXATToN
01-0530-4010 County - Residential
01-0530-4020 County - Multi-Residential
01-0530-4030 County - Commercial Unoccupied
01-05304040 County - Commercial Occupied
01-0530-4050 County - lndustrial Unoccupied
01-0530-4060 County - lndustrial Occupied
01-0530-4070 County - Pipelines
0l-0530-4080 County - Farmlands
01-0530-4090 County - Managed Forests
Total Revenue
Expense
01-0530-51 00 County Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
1,787,892.89
39,569.81
6,516.99
145,236.82
116.38
101,837.45
43,226.72
't85,881 .s0
762.35
0.00
0.00
000
0.00
000
0.00
0.00
0.00
0.00
0.00
2,311,040.91 0.00
2,3't1,040.80 0.00
2,311,040.80 000
0.'11 000
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 88 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3:42PM
2008 Year Total
Actual
2009 Year To Date
Actual
O54O PUBLIC SCHOOL TAXATION
Revenue
01-0540-0000 PUBLIC scHooL TAXATION
01-0540-4010 Pub Sch - Residential
01-05404020 Pub Sch - Multi-Residential
01-0540-4030 Pub Sch - Commercial Unoccup
01-0540-4040 Pub Sch - Commercial Occup
01-0540-4050 Pub Sch - lndustrial Unoccup
01-0540-4060 Pub Sch - lndustrial Occup
01-0540-4070 Pub Sch - Pipelines
01-05404080 Pub Sch - Farmlands
01-0540-4090 Pub Sch - Managed Forests
Total Revenue
Expense
01-0540-5100 Pub Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
747,575.45
7,'188.28
7,378.17
't41,993.64
'178.47
'156,'174.46
60,949.1 I
75,014.59
285.98
0.00
0.00
0.00
0.00
0.00
000
000
000
0.00
0.00
1,196,738 22 0.00
1,196,738 30 000
1,'t96,738.30 0.00
(0 08)000
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 89 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3A2PM
2008 Year Total
Actual
2009 Year To Date
ActualAccountDescriotion
O55O SEPARATE SCHOOL TAXATION
Revenue
01 -O55O.OOOO SEPARATE SCHOOL TAXATION
01-0550-4010 Seo Sch - Residential
01-0550-4020 Sep Sch - Multi-Residential
01-0550-4030 Sep Sch - Commercial Unoccup
01-0550-4040 Sep Sch - Commercial Occup
01-0550-4050 Sep Sch - lndustrial Unoccup
01-0550-4060 Sep Sch - lndustrial Occup
01-0550-4070 Sep Sch - Pipelines
01-0550-4080 Sep Sch - Farmlands
01-0550-4090 Sep Sch - Managed Forests
Total Revenue
Expense
01-0550-5100 Sep Sch Tax Requisitions
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
61,981.36
449 24
2,098.38
41 ,167.37
51.67
45,213.67
17,645.21
9,156.20
59.19
0.00
0.00
000
0.00
000
000
0.00
0.00
0.00
0.00
177,822.29 0.00
177 ,822 36 0.00
177,822.36 0.00
(0.07)0.00
4j08,249.97 3.288.885.94
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 90 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
2008 Year Total 2009 Year To Date IAccount Description Actual Actual 1
Category| 1???
101O GENERAL GOVERNMENT
Revenue
O1-1010-OOOO GENERAL GOVERNMENT
01-1 010-41 10 Grants & Subsidies
01 -1 01 041 20 Tax Certificates
01-1010-4130 Fees & Service Charges
01-10104140 Lottery Licences
01-1 010-4'190 Contributions from Reserves
Total Revenue
Expense
01 -1010-51 00 Salaries & Wages
01-101 0-5'l 10 Statutory Benefits
01 -'l 01 0-51 20 Non-Statutory Benefits
01-1010-5140 Payroll Service Charge
01-10'10-5145 Bank Service Charges
01-1 0í0-5160 lnternet Charges
01-1010-5170 Supplies
01 -'l 010-51 80 Computer Support
01-1010-5210 Utilities
0'l-1010-5220 Subscriptions & Publications
01 -1 01 0-5240 Advertising
01-1010-5250 Association & Membership Fees
01-1010-5260 Auditing Fees
O1 -'1010-5270 Building Maintenance
01-1010-5280 Equipment Maintenance
01-1010-5290 Grounds Maintenance
01-1010-5300 lnsurance
01-1010-5305 lnsurancæ Deductibles
01-1010-5310 Legal Fees
01-'1010-5320 Postage & Courier
01-1010-5325 Health & Safety
01-1010-5330 Training & Education
01-1010-5340 Conferences & Seminars
01-1010-5350 Travel
01-1010-5360 Telephone
01-1010-5370 Sundry
0'l-1010-5375 Long Term Debt Principal
01-1010-5380 Long Term Debt lnterest
01-1010-5385 lnterest on Temporary Loans
01-1010-5390 Amalgamation
01-1010-5400 Transfers to Reserves
01-1010-5450 Service contracts
01-1010-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
000
6,775.55
6,370.00
16,045.50
7,198.80
9,000.00
0.00
15.00
660.00 . A n
5,030.25 rc'tnrg - )ø' .v'erS'(d
I,067.80
0.00
45,389.85 6,773.05
311,551.93
24,860.11
45,595.86
3,368.74
1,365.41
905.70
8,365.60
30,222.25
7,704.73
395.02
886.85
2,786.45
7,470.00
6,691.70
14,110.27
1,379.26
17,123.68
3,935.07
4,413.53
12,308.81
0.00
3,390.64
3,573.16
6,241.16
8,634.19
2,449.24
0.00
0.00
0.00
0.00
0.00
0.00
0.00
50,197.50
4,848.78
7,032.79
807.1 6
76.1 6
155.90
2,446.04
4,000.00
2,070.68
86.40
182.79
1,040.00
0.00
357.98
1,838.78
599.79
17,377.13
220.00
674.50
1,049.59
0.00
0.00
0.00
240.30
1,314.91 /)
¿,ast.oo cg'.lnrt=-'-.\rY-e(st tô
0.00
0.00
0.00
0.00
0.00
0.00
0.00
529.729.36 101,448.18
(484,339.51)(94,675.13)
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 91 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
1020 couNctL
Revenue
01-'1020-0000 couNctL
01-1020-4120 Nomination Fees
01 -1 020-41 90 Transfers from Reserves
Total Revenue
Expense
01-1020-5100 Salaries & Wages
01-'1020-51 10 Statutory Benefits
01-1020-5250 Association & Membership Fees
01-1020-5260 Prof I Serv/Council Directed
01-1020-5340 Conferences & Seminars
01-1020-5350 Travel
01-1020-5370 Sundry
01-1020-5410 Election Expense
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
0.00
0.00
0.00
0.00
0.00
000 0.00
54,953.08
2,598.67
0.00
4,624.94
6,917.20
499.50
1,338.92
3,365.00
8,454.32
493.28
0.00
0.00
5,359.72
391.50
(235.25)
0.00
74,297.31 14,463.57
(74,297.31)('t4,463.57)
(558,636.82)(109,138.70)
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 92 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
26102t2009 3:42PM
Category: 2???
2O1O FIRE DEPARTMENT
Revenue
01-20104110 Grants & Subsidies
01-2010-4130 Fees & Service Charges
01-2010-4180 Donations
01-2010-4190 Contributions from Reserves
Total Revenue
Expense
0.00
4,450.00
6,633.69
461 .1 0
0.00
0.00
0.00
0.00
1'l,544.79 0.00
01.2O1O-OOOO FIRE DEPARTMENT
01-201 0-51 00 Salaries & Wages
01 -201 0-51 02 FireFig hters Remuneration
01-2010-5105 Emergency Planning Wages
01-2010-51 10 Statutory Benefìts
01 -201 0-5120 Non-Statutory Benefits
01-2010-5130 Uniforms
01-201 0-51 50 Supplies - Emergency Op Centre
01-201 0-5160 Supplies - Medical Response
01-201 0-5165 Supplies - Municipal Water Consumption
01-2010-5170 Supplies - Office
01-2010-5'175 Equipment Purchase - Operating
01-2010-5180 Equipment Purchase - Protective
O'l -201 0-521 O Utilities
01 -201 0-5240 Advertising
01-2010-5250 Association & Membership Fees
01 -20'10-527 0 Building Maintenance
01 -201 0-527 5 Clean¡ng Supplies
01-2010-5280 Equipment Maintenance
01-2010-5285 Communications Eq Meintenence
01-2010-5290 Grounds Maintenance
01-2010-5295 Vehicle Maintenance
01-2010-5300 lnsurance
01-2010-5310 Legel
01-2010-5320 Postage & Courier
01-2010-5325 Health & Safety
01-2010-5330 Training & Education - Fire
01-2010-5335 Training & Education - Emergency Planning
01-2010-5340 Conferences & Seminars
01-2010-5350 Travel
01-2010-5360 Telephone - Stations
01-201 0-5365 Teleohone - Chief
01-2010-5370 Sundry
01 -2010-5400 Transfers to Reserves
01-2010-5410 Transfer to Capital Fund
01 -2010-5420 Fire Prevention Expense
01 -201 0-5425 Public Education
01-2010-5427 Children's Safety Day
01-20'10-5430 91 1 Dispatching
01-2010-5440 911 Other
01-2010-5450 Automatic Aid Contract
01 -201 0-5500 Amortization
0.00
56,371.05
77,875.34
8,s05.99
11,533.98
10,021 .66
5,126.59
480.00
1,032.34
297.00
780.97
8,130.26
9,278.11
14,450.78
589.80
725.00
6,998.11
66.76
6,483.29
5,236.62
1,677.84
9,796.36
20,690.68
602.27
1,264.17
0.00
19,384.96
572.97
1,777.66
3,145.'10
2,519.23
967.88
561.01
0.00
0.00
3,681.73
340.20
6,844.79
15,940.94
3,249.31
0.00
0.00
0.00
11,933.35
0.00
542.13
1,623.86
1,187.37
30.24
0.00
103.62
0.00
482.32
126.76
1 ,194.58
4,714.17
0.00
250.00
745.75
132.61
391.35
1,822.83
1,366.33
1,537.74
16,045.00
0.00
87.42
0.00
5,834.05
0.00
0.00
1,093.50
382.82
47.36
4',t0.75
0.00
0.00
30.00
0.00
0.00
3,999.54
0.00
0.00
0.00
Total Expense 317,000.75 56,1 15.45
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 93 of 256
Staff Report F2009-13 regarding Financial Report to February...
Page 94 of 256
2008.08.19 6.3 9050 MUNICIPALIW OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total 2009 Year To Date
Actual Actual
2020 PoLrcE sERVlcEs
Revenue
01-2020-0000 PoLlcE SERVICES
01 -2020-4120 POA Revenues
01-2020-4130 Sundry
01 -2020-41 90 Contributions from Reserves
Total Revenue
Expense
01 -2020-521 0 Utilities
01 -2020-5270 Building Maintenance
01 -2020-5290 Grounds Maintenance
01 -2020-5300 lnsurance
01-2020-5360 Telephone
01 -2020-5400 Transfer to Reserves
01 -2020-5450 Service Contract
01-2020-5460 Police Services Board
01-2020-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
57J03.77
3,802.56
0.00
0.00
0.00
0.00
0.00
60,906.33 000
2,908.09
0.00
128.38
166.00
388.08
38,257.91
585,347.89
4,02438
0.00
24.00
0.00
128.58
168.00
70.56
0.00
56,530.38
0.00
0.00
631,220.73 56,921.52
(570,314.40)(56,921.52)
Page 10
Staff Report F2009-13 regarding Financial Report to February...
Page 95 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Gomparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Actual
2O3() CONSERVATION AUTHORITY
Revenue
O1.2O3O.OOOO CONSERVATION AUTHORITY
Total Revenue
Expense
01-2030-5460 Conservation Authority
Total Expense
Dept Excess Revenue Over (Under) Expenditures
37,1 81 .00 36,1 76.00
37,1 81 .00 36.176.00
(37,181.00)(36,176.00)
000 0.00
000
11
Staff Report F2009-13 regarding Financial Report to February...
Page 96 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
2008 Year Total
Actual
2009 Year To Date
ActualDescription
2O4O PROTECTIVE INSPECTION & CONTRO
Revenue
01-2040-OOOO PROTECTIVE INSPECTION & CONTRO
01-2040-4110 Grants and Subsidies
01 -2040-4130 Building Permits
01-20404'140 Septic System Permits & PDC's
01-2040-4150 Sundry Revenues
Total Revenue
Expense
01-2040-5100 Salaries & Wages
01-2040-5110 Statutory Benefits
01 -2040-5'120 Non-Statutory Benefits
01-2040-5170 Supplies
01 -2040-517 5 Enforcement Costs
01 -2040-5220 Subscriptions & Publication
01 -2040-5240 Advertising
01-2040-5250 Association & Membership Fees
01 -2040-5295 Vehicle Maintenance
01-2040-5300 lnsurance
01-2040-5310 Legal Fees
01-2040-5330 Training & Education
01-2040-5340 Conferences & Seminars
0l-2040-5350 Travel
01-2040-5360 Telephone
01-2040-5370 Sundry
01 -2040-5450 Contract Services
01 -2040-5500 Amortization
01 -2040-551 0 Administrative Overhead
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
0.00
8'1,750.00
7,575.00
125.00
0.00
0.00
1,455.00
0.00
0.00
89.450.00 1,455.00
59,507.58
4,934.02
8,966.53
1,006.79
000
138.00
0.00
699.52
1,402.70
889.00
737.90
589.1 6
1,163.33
780.30
688.71
'199.92
1,236.00
0.00
2,600.00
7,938.64
803.67
1,587.77
0.00
0.00
75.00
0.00
200.00
0.00
902.00
0.00
0.00
0.00
9.00
59.84
0.00
0.00
0.00
0.00
85.539.46 11.575.92
3,910.54 (10j20.92)
Page 12
Staff Report F2009-13 regarding Financial Report to February...
Page 97 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
2O5O BY-LAW ENFORCEMENT
Revenue
01-2O5O.OOOO BYLAW ENFORCEMENT
01-20504120 Dog Tag Sales
01-2050-4130 Administration Fees
01-2050-41 50 Recoverable Costs
01-2050-4160 Ticket Revenues
Total Revenue
Expense
01-2050-51 00 Salaries & Wages
01-2050-5110 Statutory Benefits
01 -2050-51 20 Non-Statutory Benefits
01-2050-5150 Health & Safety Supplies
01-2050-5170 Supplies
01 -2050-51 75 Enforcement Costs
01 -2050-5240 Advertising
01-2050-5250 Association & Membership Fees
01-2050-5295 Vehicle Maintenance
01-2050-5300 lnsurance
01-2050-5310 Legal Fees
01-2050-5330 Training & Education
01-2050-5340 Conferences & Seminars
01-2050-5350 Travel
01-2050-5370 Sundry
01-2050-5450 Service Contrect
01-2050-5470 Dog Tags - Licensing Agent
01-2050-5475 Dog Tags - Supplies
01 -2050-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
19,288.00
400.00
't,672.18
22.50
0.00
7,148.00
0.00
0.00
0.00
21,382.68 7,148.00
21,208.54
1,699.69
3,562.2',1
0.00
90.38
2,729.13
306.47
155.00
2,587.20
889.00
8,042.90
2,116.43
0.00
0.00
0.00
14J20.00
3,054.01
0.00
0.00
1,997.03
202.38
488.1 0
0.00
102.',t7
0.00
0.00
139.00
0.00
902.00
0.00
415.00
0.00
0.00
0.00
0.00
0.00
000
0.00
60,560.96 4,245.68
(39,178.28)2,902.32
Page 13
Staff Report F2009-13 regarding Financial Report to February...
Page 98 of 256
2008.0819639050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Descriotion
2008 Year Total
Actual
2009 Year To Date
Actual
2510 ROADS
Revenue
01 -251 0-0000
01-2510-4110
0't-2510-4't20
01 -251 0-41 30
01-2510-4170
01 -2510-4190
ROADS
Grants & Subsidies
Sundry
Service Charges
Machine Time Allocated
Contributions from Reserves
Total Revenue
Expense
01-2510-5'100 Salaries & Wages
01-2510-51 10 Statutory Benefits
01 -2510-5120 Non-Statutory Benefits
01-2510-5130 Clothing Allowance
01-2510-5170 Materials
01-2510-5180 Fuel Clearing
01-2510-5185 Vehicle Repairs-Clearing,Other
01 -2510-5210 Utilit¡es
01 -251 0-5240 Advertisin g
01-2510-5250 Association & Membership Fees
01 -251 0-527 0 Building Maintenance
01 -251 0-527 5 Equipment Maintenance
01 -251 0-5290 Drainage Assessments - Materials
01-2510-529'l Drainage - Wages
01-2510-5300 lnsurance
01-2510-5310 Legal Fees
0l-2510-5330 Training & Education
01-2510-5340 Conferences & Seminars
01-2510-5350 Travel
01-2510-5360 Telephone
01-2510-5370 Sundry
01 -2510-5400 Transfers to Reserves
01-251 0-541 0 Transfer to Capital Fund
01 -251 0-5500 Amortization
0l-2510-6100 Truck 1 - Salaries & Wages
01-2510-6109 Truck 1 - Fuel
01-2510-61 10 Truck 1 - Repairs & Maintenanc
01-251 0-61 1 1 Truck 2 - Salaries & Wages
01-2510-6112 Truck 2 - Repairs & Maintenance
01-2510-6113 Truck 2 - Fuel
0'l-2510-6120 Truck 4 - Salaries & Wages
01-2510-6129 Truck 4 - Fuel
01 -2510-6130 Truck 4 - Reoairs & Maintenanc
01-2510-6140 Truck 5 - Salaries & Wages
01-2510-6149 Truck 5 - Fuel
01-2510-6150 Truck5 - Repairs & Maintenanc
01-2510-6160 Deere Tractor 12 - Wages
01-2510-6169 Deere Tractor 12 - Fuel
01-2510-6170 Deere Tractor 12 - Reoaírs & Maint
0'l-2510-6200 Grader 6 - Wages
01-2510-6209 Grader 6 - Fuel
0'l-25'10-6210 Grader 6 - Repairs & Mainten
01 -2510-6220 Grader 7 - Wages
01 -2510-6229 Grader 7 - Fuel
01-2510-6230 GraderT - Repairs & Maintenan
0.00
375,978.87
2,690.00
500.00
0.00
0.00
0.00
0.00
75.00
0.00
0.00
0.00
379.168.87 75 00
18'l,714.74
38,537.20
66,268.41
1,971.26
7,717.20
133,610.31
3,439.55
18,970.88
610.70
820.00
17,666.86
5,310.17
1,284.07
0.00
43,930.00
699.20
8,730.15
2,072.00
495.00
3,266.61
730.40
0.00
0.00
0.00
0.00
000
3,739 63
0.00
423 81
000
1,207.61
0.00
25,559.23
1,248.52
0.00
5,448.29
5'12.27
0.00
261.20
't,481.18
0.00
6,344.23
1,827.83
0.00
8,023.19
27,716 93
7,700.55
12,234 94
205.1 9
445 38
15,533.40
0.00
9,053.84
194.76
0.00
8,1 31 .85
4,378.05
0.00
0.00
44,589.00
0.00
0.00
1,339.93
0.00
298.04
90.00
0.00
0.00
0.00
0.00
0.00
42.07
0.00
72.30
0.00
725 27
000
9,978.69
0.00
0.00
1,075.75
0.00
0.00
0.00
326.88
0.00
1,257.96
163.44
0.00
14.77
Page 14
Staff Report F2009-13 regarding Financial Report to February...
Page 99 of 256
2008 08.'19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
26t0212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
01-2510-6240 Case Loader 13 - Wages
01-2510-6249 Case Loadell3 - Fuel
01-2510-6250 Case Loader 13 - Reoairs & Mainte
01-2510-6260 Truck 14 - Wages
01-2510-6269 Truck 14 - Fuel
01-2510-6270 Truck 14 - Repairs & Maintena
0l-2510-6280 Deere Backhoel 0 - Wages
01-2510-6289 Deere Backhoe 10 - Fuel
01-2510-6290 Deere Backhoe 10 - Reoairs & Main
01-2510-6300 Tractor & Mower 1l - Wages
01-2510-6309 Tractor & Mower 1 I - Fuel
01-2510-6310 Tractor & Mower 11 - Repairs
01-2510-6320 Truck I - Wages
01-2510-6329 Truck I - Fuel
01-2510-6330 Truck I - Repairs & Maintenance
01-2510-6340 Bulldoze||5 - Wages
01-2510-6349 Bulldoze||5 - Fuel
01-2510-6350 Bulldozer 15 - Repairs & Maintenance
01-2510-6360 Truck 18 - Wages
01-2510-6369 Truck 18 - Fuel
01-2510-6370 Truck 18 - Reoairs & Maintenance
01 -2510-6380 Truck 17 - Wages
01-2510-6389 Truck 17 - Fuel
01-2510-6390 Truck l7 - Repairs & Maintenance
01-2510-6400 Truck 9 - Wages
01-2510-6409 Truck 9 - Fuel
01-2510-6410 Truck 9 - Reoairs & Maintenance
01-2510-6420 Truck 3- Wages
0'l -25'10-6429 Truck 3 - Fuel
01-2510-6430 Truck 3- Reoairs & Maintenance
01-2510-6440 Truck 9 - Wages
01-2510-6449 Truck 9 - Fuel
01 -2510-6450 Truck 9 - Repairs & Maintenance
01 -2510-6460 Truck 10 - Wages
01-2510-6470 Truck'10 - Repa¡rs & Maintenance
01-2510-740O Bridge Maintenance - Wages
01-2510-7410 Bridge Maintenance - Material
01-2510-7450 Culvert Maintenance - Wages
01-2510-7460 Culvert Maintenance - Material
01 -2510-7500 Weed/Brush/Ditch - Wages
01-25'10-7 510 Weed/Brush/Ditch - Material
01-25'10-7520 Catch Basins - Wages
01-2510-7530 Catch Basins - Mater¡al
01-2510-7600 Hardtop Maintenance - Wages
01-2510-7610 Hardtop Maintenance - Material
01-2510-7620 Loosetop Maintenance - Wages
01-2510-7630 Loosetop Maintenance - Materials
01-2510-7650 Grading - Wages
01-2510-7660 Grading - Material
01-2510-7700 Dust Control - Wages
01-2510-7710 Dust Control - Material
01-2510-7800 Safety Devices - Wages
0'l-2510-7810 Safety Devices - Material
01-2510-7850 Sidewalk Maintenance - Wages
01-2510-7860 Sidewalk Maintenance - Materia
01-2510-7900 CN Crossing Safety Devices
01-2510-7950 Road Names
796 77
000
2,492.34
255 38
0.00
4,924.71
388.1 7
0.00
3,369.94
2,757.24
0.00
13,278.69
2,207.93
0.00
6,870.82
1,450.53
0.00
3,792.31
326.88
0.00
(623.00)
40.86
0.00
6,561 .44
0.00
0.00
464.42
3,54',t.54
0.00
9,958.95
296.24
0.00
5,895.44
0.00
583.51
0.00
4,308.00
5, r 52.88
3,588.02
8,757.28
4,160.37
5,46't 02
2,594.69
6,496.79
7,439.27
3,66r.63
39,184.64
14,902.70
0.00
6,943.57
691.95
9,695.27
13,321.30
't17.48
307.54
5,279.46
351.00
0.00
0.00
25.81
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
1,144.08
0.00
3,847.78
0.00
0.00
000
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
592.47
0.00
15,31 3.09
163.44
0.00
1,686.37
0.00
0.00
61.29
570.00
234.33
0.00
143.01
0.00
't,048.53
0.00
311.25
366.91
0.00
't,874.45
776.34
0.00
0.00
0.00
't,152.33
1,061.05
64.89
000
831.06
0.00
Page 15
Staff Report F2009-13 regarding Financial Report to February...
Page 100 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Actual
0'l-2510-8000 County Roads - Wages
01-2510-8010 County Roads - Materials
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,179,365,38 320.419.72
(800,196.51)(s20,344.72)
16
Staff Report F2009-13 regarding Financial Report to February...
Page 101 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
2008 Year Total
Actual
2009 Year To Date
ActualAccountDescription
2520 ROADS - WINTER CONTROL
Revenue
01-2520-0000 RoADs - wtNTER coNTRoL
01-2520-4110 Grants & Subsidies
0'l -2520-4120 Sundry Revenues
Total Revenue
Expense
01-2520-5100 Salaries & Wages
0l -2520-51 05 Patrolling/On-call Wages
0'l -2520-5170 Materials
01 -2520-5280 Equipment Maintenance
01-2520-5370 Sundry
0l -2520-5500 Amortization
01-2520-5520 Service Contract - Pt Burwell
01-2520-5530 Service Contract - Vienna
01-2520-5540 Service Contract - Straff
01-2520-5550 Service Contract - Eden
01-2520-5555 Service Contract - Richmond
01-2520-5560 Service Contract - Sidewalks
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
9,445.23
0.00
000
000
000
9,445.23 0.00
32,799.57
000
57,703.22
31,476.05
0.00
0.00
12,855.00
6,567.00
7,974,00
4,570.00
7,426.00
3,1 1 6.37
12,435.60
0.00
24,849.06
4,669.72
0.00
000
3,645.00
2,265.00
2,670.00
1,685.00
2,627.00
1.721.25
164,487.21 56,567.63
(155,041.98)(56,567.63)
Page 17
Staff Report F2009-13 regarding Financial Report to February...
Page 102 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Actual
2530 HARBOUR & BEACH MTCE
Expense
01-2530-5210 Utilities
Total Expense
Dept Excess Revenue Over (Under) Expenditures
000 0.00
0.00
000
18
Staff Report F2009-13 regarding Financial Report to February...
Page 103 of 256
2008 08.19 6 3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
| 2008 YearTotal 2009 YearTo Date
I Account Description Actual Actual
I
2540 STREET LIGHTS
Revenue
01-254O.OOOO STREET LIGHTS
Total Revenue
Expense
01-2540-5500 Amortization
0'l-2540-5520 SLA Port Bunryell
01-2540-5530 Sl-AVienna
01 -2540-5540 Slá Straffordville
01-2540-5550 Sl-A Eden
01-2540-5560 Sl-A Corinth
01 -2540-557 0 Sl-A Richmond
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00 0.00
000 0.00
0.00
16,614.31
6,221.72
13,045.22
7,486.59
3,617.90
2,279.27
0.00
4,129.79
1,006.86
2,410.46
897.04
327.00
331.58
49,265.01 9,102.73
(49,265.01)(9,102.73)
(1,952,722.60)(542,446.65)
Page 19
Staff Report F2009-13 regarding Financial Report to February...
Page 104 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Gategory: 3???
3O1O WATER SYSTEM
Revenue
01-3010-OOOO WATER SYSTEM
01-3010-4010 Water revenues
01-301 0-41 10 Grants & Subsidies
01-301 0-4120 Water Meters
01-3010-4130 Water Sundry
01-3010-4140 Water Connect Chgs Vienna
01-3010-4150 Water penalties
01-301041 90 Contributions from Reserves
Total Revenue
Expense
01-3010-51 00 Salaries & Wages
01-3010-51 10 Statutory Benefits
01-301 0-5120 Non-Statutory Benefits
01-3010-5125 Union Dues
01-3010-5170 Supplies
01-3010-5175 Tools and Equipment
01-3010-5180 Lab Fees
01-3010-5210 Utilities
01 -301 0-5220 Publications
01-3010-5240 Advertising
01-3010-5250 Association Fees
01-3010-5260 Auditing Fees
01-3010-5280 System Maintenance
01-3010-5295 Vehicle Maintenance
01-3010-5300 lnsurance
01-3010-5310 Legal Fees
01-30'10-5330 Training & Education
01-3010-5335 Licences
01-3010-5340 Conferences & Seminars
01-3010-5350 Travel
01-3010-5360 Teleohone
01-3010-5370 Sundry
0'l-3010-5400 Transfers to Reserves
01-3010-5410 Water Quality Management
01-30'1 0-5450 Service Contract - Secondary System
01 -301 0-5500 Amortization
01 -301 0-551 0 Administrative Overhead
01-3010-5520 Water Supply
01-3010-5580 Writeoffs
01 -3010-5620 Water adjustments
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
428,306.69
0.00
3,230.78
1,850 41
5,658.01
4,538.59
0.00
0.00
't9.47
0.00
0.00
0.00
0.00
825.47
0.00
443.584.48 844.94
78,633.99
5,709.1 1
10,286.64
0.00
3,407.89
941.64
9,264.97
1,794.35
38.40
395.94
472,95
1,700.00
8,350.05
511.01
666.00
69 00
1,085.95
0.00
r,858.00
0.00
1 ,197.56
0.00
3'l,444.03
0.00
178,550.33
0.00
4,800.00
105,281.05
0.00
(2,874.38)
13,725.73
I ,306.1 I
't,755.53
0.00
474.30
0.00
373.00
246.34
0.00
62.70
400.00
0.00
1,842.00
0.00
676.00
0.00
756.00
0.00
0.00
0.00
69.04
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,063.81
443.584.48 23,750.64
0.00 (22,905.70)
Page 20
Staff Report F2009-13 regarding Financial Report to February...
Page 105 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3t42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
3O2O SEWAGE SYSTEM
Revenue
01-3020-OOOO SEWAGE SYSTEM
01-3020-4010 Sewer revenues
01-3020-4110 Grants & Subsidies
01-30204120 Sundry Revenue
01-3020-4125 lnvestment lncome - Sewer Fund
01-30204'130 Septage receiving Charges
01 -30204140 Sewer Connection Charges
01-3020-41 50 Sewer penalties
01-3020-41 90 Contributions from Reserves
Total Revenue
Expense
0í-3020-5100 Salaries & Wages
01-3020-5110 Statutory Benefits
01 -3020-5120 Non-Statutory Benefits
01-3020-5125 Union Dues
01-3020-5130 Clothing Allowance
0'l-3020-5170 Supplies - Plant
01-3020-5175 Supplies - Collection
01-3020-5180 Lab Fees
01-3020-5190 Chemicals
01-3020-5210 Utilities - Plant
01-3020-5211 Utilities - Collection System
01 -3020-521 5 Property taxes
01 -3020-5240 Advertising
01-3020-5250 Association & Membership Fees
01-3020-5260 Auditing Fees
01 -3020-5270 Building/Plant Maintenance
01 -3020-527 5 Odour Control
01 -3020-5280 System Maintenance
01-3020-5285 Equipment Mtce - Plant
01-3020-5290 Grounds Maintenance
01 -3020-5295 Vehicle Maintenance
01 -3020-5300 Sludge Haulage/Disposal
01-3020-5305 lnsurance
01-3020-5310 Legal Fees
01-3020-5330 Training & Education
01-3020-5335 Licences
01 -3020-5340 Conferences & Seminars
01-3020-5350 Travel
01-3020-5360 Telephone
01-3020-5370 Sundry
01-3020-5400 Transfers to Reserves
01-3020-5410 Transfer to Capital Fund
01-3020-5450 Service Contract - OCWA
01 -3020-5500 Amortization
01 -3020-551 0 Administrative Overhead
0'1-3020-5580 Writeoffs
0 1 -3020-5620 Adjustments
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
502,591.44
3,900 00
0.00
21,054.92
0.00
0.00
4,730.28
0.00
0.00
204.30
0.00
0.00
0.00
0.00
0.00
839.43
0.00
532,276.64 't,043.73
132,266.19
11,2',t3.74
15,268.92
0.00
721.74
2,412.60
432.38
8,678.65
4,697.61
56,758.70
20,205.51
4,460.90
1 13.30
0.00
1,700.00
8,000.30
18,995.21
13,505.06
14,434.16
1,926.87
638.75
16,270.00
5,580.00
69.00
2,376.69
265.00
220.00
282.15
3,431.35
0.00
177,425.94
0.00
0.00
0.00
8,000.00
0.00
't,925.92
19,616.74
2,061.98
2,285 43
0.00
176 18
309.30
13.98
622.00
479.05
I 1,639.58
3,788.83
0.00
62.70
0.00
0.00
104.29
3,641.76
2,692.95
872.47
225.00
0.00
5,654.00
0.00
0.00
0.00
0.00
0.00
212.85
429.61
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
532.276.64 54,888.70
0.00 (53,844.97)
Page 21
Staff Report F2009-13 regarding Financial Report to February...
Page 106 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
3O3O WASTE DISPOSAL
Revenue
01 -3030-0000 WASTE DtsPosAL
01-3030-41 10 Grants & Subsidies
01-3030-4'120 Sundry
Total Revenue
Expense
01-3030-5100 Salaries & Wages
01-3030-5240 Advertising
01-3030-5450 Service Contract - Waste Dispo
01-3030-5455 Recycling Service Contract
01-3030-5460 Large ltem/Hazardous Waste Day
01-3030-7900 Additional Garbage Bins
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
37,377.55
1,182.00
0.00
9,231.33
0.00
38.559.55 9,231.33
3,469.85
925.50
250,277.31
147,572.83
24,280.42
0.00
0.00
0.00
19,792.97
12,257.99
0.00
0.00
426.525.9',1 32,050 96
(387,966.36)(22,819.63)
Page z¿
Staff Report F2009-13 regarding Financial Report to February...
Page 107 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009YearTo Date
Actual
3510 HEALTH SERVICES
Revenue
01-3510-0000 HEALTH SERVTCES
01-3510-41 10 Grants & Subsidies
01 -351 0-41 80 Donations
01-3510-4190 Contributions from Reserves
Total Revenue
Expense
01-3510-51 00 Salaries & Wages
01-3510-51 10 Statutory Benefits
01-3510-5120 Non-Statutory Benefits
01-3510-5170 Supplies
01-35'10-5210 Utilities
01-3510-5270 Building Maintenance
01-3510-5290 Grounds Maintenance
01-35'10-5300 lnsurance
01-3510-5350 Travel
01-3510-5370 Sundry
01-3510-5375 Long Term Debt Principal
01-3510-5380 Long Term Debt lnterest
01-3510-5400 Transfers to Reserves
01-3510-5450 Health Needs
01 -351 0-5500 Amortization
01-3510-5590 Grants
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
142,652 85
000
0.00
0.00
8,685.53
0.00
0.00
142.652.85 8,685 53
96,23871
8,37473
11,568.96
3,049 28
3,656.69
4,510.79
1,423.99
1,799.00
670.50
2,134.20
0.00
0.00
0.00
9,600 00
0.00
0.00
1,677.69
169.57
575.84
64.12
1,040.93
169.35
556.35
1,826.00
0.00
71.67
0.00
0.00
0.00
800.00
0.00
0.00
143.026.85 6,951.52
(374.00)1,734.01
Page 23
Staff Report F2009-13 regarding Financial Report to February...
Page 108 of 256
2008.08.19 6 3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3:42PM
3520 CEMETERIES
Revenue
01-3520-0000 CEMETERIES
01 -3520-4'120 Sundry Revenue
Total Revenue
Expense
01 -3520-5290 Grounds Maintenance
01 -3520-5370 Sundry/lnterest
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
0.00
000
000
0.00 000
13,740.00
1,483.38
0.00
0.00
15,223 38 000
(15,223.38)0.00
(403,563.74)(s7,836.2e)
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 109 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Actual
Category: 4???
401 O GENERAL ASSISTANCE
Revenue
01-401 O-OOOO GENERAL ASSISTANCE
01-4010-4190 Contributions from Reserves
Tota¡ Revenue
Expense
01 -401 0-5590 General Assistance Grants
0.00 0.00
7,462.03 0.00
Total Expense 7,462.03 0.00
Dept Excess Revenue Over (Under) Expenditures Q,462.03)
000
000
000
000
Page 25
Staff Report F2009-13 regarding Financial Report to February...
Page 110 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
4510 PARKS & RECREATION
Revenue
01-4510-OOOO PARKS & RECREATION
01-4510-41 10 Grants & Subsidies
01-4510-4120 Sundry
01-4510-41 80 Special Events
01-4510-4185 Transfer from Capital Fund
014510-4190 Contributions from Reserves
Total Revenue
Expense
01-4510-5'100 Salaries & Wages
01-45'10-5102 Allocation of Wages
0l -4510-5'l 10 Statutory Benefits
01-4510-5170 Supplies
0't 4510-52',10 Utirities
0'l-4510-5215 Utilities - Eden School
01 -45'l 0-5240 Advertising
01 -4510-527 O Building Maintenance
01-4510-5280 Equipment Maintenance
01-4510-5290 Grounds Maintenance
01-4510-5295 Trail
014510-5300 lnsurance
01-4510-5360 Telephone
01-4510-5370 Sundry
01-4510-5375 Long Term Debt Principal
01-4510-5380 Long Term Debt lnterest
01 -451 0-5400 Transfers to Reserves
01 -451 0-5500 Amortization
01 -4510-5590 General Assistance
01-4510-5600 Canada Day
01-4510-5610 East Elgin Millenium Events
01-4510-5615 Vienna 150 Celebrations
01-45'10-5620 Special Events - Other
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
2,940.00
0.00
333.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,273.00 0.00
33,857.33
(s,611.84)
0.00
0.00
3,352.73
0.00
46.20
0.00
à ÃÃà 7?
11,647.14
0.00
9,315.00
0.00
0.00
0.00
0.00
0.00
0.00
200.00
1,332.89
0.00
0.00
0.00
317.98
0.00
0.00
0.00
386.66
0.00
0.00
0.00
0.00
385.73
0.00
9,455.00
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
55,695.18 10,545.37
(52,422.'.t8)(10,545.37)
Page 26
Staff Report F2009-13 regarding Financial Report to February...
Page 111 of 256
2008.08 19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
26102t2009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
4520 COMMUNITY CENTRE.STRAFF
Revenue
01 -452O.OOOO COMMUNITY CENTRE-STRAFF
01-4520-4110 Grants & Subsidies
014520-4120 Sundry Revenue
014520-4130 Rentals
01-4520-4140 Mix
01 -4520-4180 Donations
01 4520-4190 Contributions from Reserves
Total Revenue
Expense
01-4520-51 00 Salaries & Wages
01-4520-5110 Statutory Benefits
014520-5170 Supplies
01'4520-5210 Utilities
01 4520-5240 Advertising
014520-5270 Building Maintenance
01 4520-5280 Equipment Maintenance
01 -4520-5290 Grounds Maintenance
01-4520-5300 lnsurance
01-4520-5360 Telephone
01-4520-5370 Sundry
01-4520-5450 Service Contract
01-4520-5500 Amortization
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
3,900.00
771.50
11,323.00
1,235.50
0.00
0.00
000
0.00
62.33
1,220.00
0.00
0.00
0.00
17,230.00 1,282.33
10,889.06
573.73
2,369.72
17,144.42
85.68
13,473.24
3,296.19
5,410.00
4,370.00
946.74
825.77
12,617.00
0.00
1,675.24
100.24
127.72
4,898.54
0.00
77.43
195.49
1,300.50
4,436.00
158.42
56.00
585.00
0.00
72,00',t.55 1 3,610.58
(54,771.55)(12,328.25)
Page 27
Staff Report F2009-13 regarding Financial Report to February...
Page 112 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
4530 COMMUNITY CENTRE-VIENNA
Revenue
01.4530-OOOO COMMUNITY CENTRE-VIENNA
014530-4120 Sundry Revenue
014530-4130 Rentals
01-4530-4'140 Mix
01-4530-4180 Donat¡ons
01 -4530-41 90 Contributions from Reserves
Total Revenue
Expense
01 -4530-51 00 Management Contract
014530-51 10 Statutory Benefits
01-4530-5170 Supplies
01-4530-5210 Utilities
01 4530-5240 Advertising
01 4530-5270 Building Maintenance
01-4530-5280 Equipment Maintenance
01-4530-5290 Grounds Maintenance
01-4530-5300 lnsurance
01 -4530-5360 Telephone
014530-5370 Sundry
01 -4530-5450 Service Contract
01-4530-5500 Amortizetion
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
0.00
8,381.00
0.00
0.00
0.00
0.00
0.00
2,1 95.00
0.00
0.00
0.00
8,381.00 2,195.00
7,646.63
0.00
1,333.10
7,387.83
85.68
6,739.00
2,538.58
3,499.87
4,370.00
488 16
190 25
6,981.50
0.00
2,345.81
0.00
62.47
923.37
0.00
16.18
205.00
962.70
4,436.00
81.36
0.00
507.00
0.00
41,260.60 9,539.89
(32,879.60)(7,344 89)
Page 28
Staff Report F2009-13 regarding Financial Report to February...
Page 113 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Actual
4535 EDEN COMMUNITY CENTRE
Revenue
0'l -4535-4120 Sundry Revenue
01-4535-4',130 Rentals
01-4535'4180 Donations
Total Revenue
Expense
014535-5210 Utilities
014535-5270 Building Maintenance
01 -4535-5290 Grounds Maintenance
6,778.01
01-4535-5300 lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
't2,121.g',l,4,'t91 .53
(s,343.90)(4,1 91 .53)
0.00
6,778.01
0.00
000
000
000
Page
Staff Report F2009-13 regarding Financial Report to February...
Page 114 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2008 YearTotal 2009 YearTo DateI 2U0ö Year I otal ZUUg Year I O Uale
I
I Account Description Actual Actual
I
4540 LIBRARÍES
Revenue
01-4540-0000 LtBRAR|ES
01-4540-4130 Lease Revenues
01 -4540-41 90 Contributions from Reserves
Total Revenue
Expense
01 -4540-5210 Utilities
01 -4540-5270 Building Maintenance
01 4540-5290 Grounds Maintenance
01-4540-5300 lnsurance
01 -4540-5400 Transfer to Reserves
01-4540-5500 Amortization
014540-5600 Do not use - Straff Utilities
01-4540-5605 Do not use - Straff Well Treatment
01-4540-5610 Do not use - Straff Building Mainte
01-4540-5620 Do not use - Straff Grounds Mainten
01-4540-5630 Do not use - Straff lnsurance
Total Expense
Dept Excess Revenue Over (Under) Expenditures
64.564.80
20,807.83 5,866 11
43,756 97 (5,866.11)
2610212009 3:42PM
0.00
64,564.80
0.00
0.00
0.00
0.00
000
9,935.04
6,454.50
2,296.29
2j22.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,038.46
606.1 6
1,067.49
2,154.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Page 30
Staff Report F2009-13 regarding Financial Report to February...
Page 115 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
4550 MUSEUMS BAYHAM
Revenue
01-4550-OOOO MUSEUMS BAYHAM
01-4550-41 10 Grants & Subsidies
01-4550-4120 Sundry
01-4550-4130 Admissions
01-45504170 Children's Programs
01-4550-4180 Fundraising
01-4550-4185 Donations
01-4550-41 90 Contributions from Reserves
Total Revenue
Expense
01-4550-5100 Salaries & Wages
01-4550-5 1 10 Statutory Benefìts
014550-5120 Non-Statutory Benefits
01-4550-5170 Supplies
01-4550-5180 Fundraising expense
01-4550-5190 Children's Programs
01-4550-5200 Building Renovations
014550-5210 Utilities
01 4550-5240 Advertising
01-4550-5250 Memberships (EON)
O'l -4550-5270 Building Maintenance
01-4550-5280 Equipment Maintenance
0l -4550-5290 Grounds Maintenance
01-4550-5300 lnsurance
01-4550-5340 Conferences & Seminars
014550-5350 Travel
01-4550-5360 Telephone
01-4550-5370 Sundry
01-4550-5400 Transfer to Reserves
01-4550-5450 Contracted Services
01-4550-5500 Amortization
01-4550-5600 Special Project
01-4550-5605 Special Project - Wages
01-4550-5610 Special Events
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
17,192.25
497.59
2,757.07
222.00
4,796.90
1,961 .22
0.00
0.00
0.00
266.66
0.00
0.00
0.00
0.00
0.00
27,427.03 266.66
31,207.48
2,265.77
0.00
133.30
3,069.80
234.75
0.00
9,935.33
2,67229
640,00
6,663.89
1,556.39
3,002.42
2,558.00
15.00
93.60
1,239 30
613.47
3,688.32
0.00
0.00
615.10
0.00
270.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,190.93
29.76
135.00
1,418.06
33.52
657.33
2,596.00
0.00
0.00
349.88
0.00
0.00
0.00
0.00
0.00
0.00
0.00
70.474.21 7,4'10.48
(43,047.18)(7,143.82)
Page 31
Staff Report F2009-13 regarding Financial Report to February...
Page 116 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
Category: 5???
5O1O PLANNING & DEVELOPMENT
Revenue
01-5010-OOOO PLANNING & DEVELOPMENT
01-5010-41.10 Grants & Subsidies
01-5010-4120 Sundry Revenue
01 -501 0-41 30 Zoning Certificates
01-5010-4140 Zoning Charges
01-5010-4150 OPA Fees
01-5010-4160 Minor Variance Fees
01-5010-4170 Site Plan Fees
01-5010-4180 Plan of Subdivision Fees
01-501 0-4190 Development Agreement Fees
Total Revenue
Expense
01-5010-5100 Salaries & Wages
01-501 0-51 'l 0 Statutory Benefits
01-5010-5120 Non-Statutory Benefits
0't-5010-5170 Supplies
01-5010-5240 Advertising
01-5010-5250 Association & Membershio Fees
0'1-5010-5310 Legal Fees
01-5010-5320 Postage & Courier
0 l-5010-5340 Conferences & Seminars
01-5010-5350 Travel
01-5010-5360 Telephone
0'l-5010-5370 Sundry
01-5010-5440 Land Registration Fees
01-5010-5450 Consulting Fees
01-5010-5600 Economic Develooment & Tourism
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
0.00
96.00
1,190.00
5,830.00
2,000.00
8,000.00
2,259.40
5,600.00
776.93
0.00
0.00
59.00
105.00
6,000.00
0.00
(1,000.00)
0.00
0.00
0.00
25,752.33 5,164.00
52,591 53
4,451 67
8,814.87
198.00
2,753.40
0.00
7,504.00
136.21
0.00
178.65
0.00
0.00
0.00
22,202.03
0.00
8,336.25
831.87
't,526.25
0.00
231.48
320 00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
98.830.36 1',t,245.85
(73,078.03)(6,081.85)
Page 33
Staff Report F2009-13 regarding Financial Report to February...
Page 117 of 256
2008.08 19 6.3 9050 MUNICIPALIW OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
I 2008 Year Total 2009 YearTo Date
I
I Account Description Actual Actual
5012 BUSINESS & COMMERCE
Revenue
01-5012-0000 BUS|NESS & COMMERCE
01-5012-4110 Grants & Subsidies
01-5012-4170 Lease Revenues
Total Revenue
Expense
01-5012-5'100 Salaries & Wages
01-5012-5210 Util¡ties
01 -5012-5240 Advertising
01 -501 2-527 0 Beautification
01-5012-5290 Grounds Maintenance
01-5012-5340 Conferences & Seminars
01-5012-5370 Sundry
01 -501 2-5400 Transfers to Reserves
01-5012-5450 Service Contract
Total Expense
Dept Excess Revenue Over (Under) Expenditures
1,004.00
3,740.00
(2,736.00)(72.02\
2610212009 3:42PM
0.00
0.00
1,004.00
0.00
0.00
0.00
000
0.00
0.00
148.92
3,411.08
0.00
0.00
180 00
0.00
000
0.00
0.00
58.00
14.02
0.00
0.00
0.00
0.00
0.00
72.02
Page 34
Staff Report F2009-13 regarding Financial Report to February...
Page 118 of 256
2008 08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Descriotion
2008 Year Total 2009 Year To Date
Actual
5O'I5 TOURISM & MARKETING
Revenue
O1-5015-OOOO TOURISM & MARKETING
01-5015-4110 Grants & Subsidies
01-5015-4120 Sundry Revenues
01-5015-4170 Lease Revenues
01-5015-4190 Transfer from Reserves
Total Revenue
Expense
01-501 5-51 00 Salaries & Wages
01-5015-51 10 Statutory Benefits
01-5015-5210 Utilities
01-5015-5215 lnterpretive Centre Operations
01-5015-5230 Brochures
01-501 5-5240 Advertising
01-5015-5245 Promotional ltems
01-50'1 5-5250 Associations & Memberships
01-50'15-5260 Festivals
01-5015-5270 Beautification
01-5015-5290 Beach Maintenance
01-5015-5340 Conferences & Seminars
01-5015-5350 Travel
0l-5015-5370 Sundry
0'1 -501 5-5500 Amortization
01-5015-5600 Special Projects
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Actual
0.00
1,000.00
90.00
3,000.00
0.00
0.00
0.00
0.00
0.00
0.00
4,090.00 000
5,697.39
0.00
8,268.58
1,789.38
1,112.48
7,531.48
200.00
285.00
5,145.00
6,993 90
159.00
000
0.00
0.00
1,097.15
30 65
0.00
174.20
0.00
000
0.00
000
100.00
000
000
0.00
0.00
000
0.00
000
0.00
38,846.23 304 85
(34,756.23)(304.85)
Page 35
Staff Report F2009-13 regarding Financial Report to February...
Page 119 of 256
2008.08.1 I 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3:42PM
I
nccount Description
2008 Year Total
Actual
2009 Year To Date
Actual
5O2O ENVIRONMENTAL SERVICES
Revenue
O,I -5O2O.OOOO ENVIRONMENTAL SERVICES
0'l-5020-4110 Grants & Subsidies
01-5020-4130 Munic¡pal Drain Charges
01-5020-4140 Tile Drain Charges
Total Revenue
Expense
01-5020-5100 Salaries & Wages
01-5020-51 02 Richmond Water - Wages
01-5020-51 10 Statutory Benefits
01 -5020-51 20 Non-Statutory Benefits
01-5020-5170 Supplies/Stock
01-5020-5260 Professional Services
01 -5020-527 O Water Sampling
01 -5020-527 5 Water Quality Menegement
01-5020-5290 Drain Maintenance
01-5020-5370 Sundry
01-5020-5375 Municipal Drain Debt Charges
01-5020-5380 Tile Drain Debt Charges
Total Expense
Dept Excess Revenue Over (Under) Expenditures
0.00
8,286.57
0.00
5,603.51
0.00
0.00
0.00
0.00
13,890.08 0.00
11,533.31
627.32
1,0't7.23
2,087.09
0.00
3,900 00
2,486.00
0.00
106.23
0.00
0.00
5,603.51
3,001.13
680.80
301.54
407.94
0.00
2,315.00
240.00
0.00
0.00
0.00
0.00
0.00
27,360 69 6,946.41
(13,470.61)(6,946.41)
Page 36
Staff Report F2009-13 regarding Financial Report to February...
Page 120 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Description
2008 Year Total
Actual
2009 Year To Date
Actual
5510 CAPITAL
Revenue
01-55't0-0000
01 -5510-41 10
01 -551 0-41 20
0't-5510-4125
01 -551 0-41 30
01 -551 0-41 35
01 -551 0-41 40
01 -551 0-41 45
01 -551 0-41 50
01 -551 0-41 55
01 -551 0-41 60
01 -551 0-41 65
01-55104170
0'l-5510-4175
01 -551 0-41 80
01-5510-4185
01-55104190
Total
0.00
527j70.00
0.00
9,494.08
0.00
0.00
0.00
0.00
19,514.80
000
000
0.00
56,536 00
0.00
0.00
20,509.96
365,582.20
CAPITAL
Grants & Subsidies
Sundry Revenue
Prior year surplus
Local lmprovement Levy
Sewer Project Revenues
Special Charges
Early Debt Retirement Payments
Sale of Assets
DO NOT USE - Lease Revenues - Conidor
Debt lssue
DO NOT USE - Debt Recovery - Facade Lo¿
Prior Year Carryforward
Future Year Revenues
Fundraising
Grants & Donations
Transfer from Reserves
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Revenue
Expense
01-5510-5100 GG - Computers
01-551 0-51 10 GG - Other
01-551 0-51 '15 G.G. - Studies (asset mgmt)
0l-5510-5120 GG - Wages (asset mgmt)
01-5510-5200 Fire - Vehicle
01-5510-5205 Fire - Building
01-5510-5210 Fire - Equipment
01-5510-5220 Fire - Communication
01-5510-5230 Fire - Protective Equipment
01-55'10-5240 Building
01-5510-5250 By-Law
01-5510-5300 Roads - Equipment
01 -551 0-5310 Roads - Sidewalks Wages
01-55'10-5315 Roads - Sidewalks Materials
01-5510-5320 Roads - Vehicle Wages
01-5510-5325 Roads - Vehicle Materials
01-5510-5330 Roads - Street Lights Wages
01-5510-5335 Roads - Street Lights Materials
01-5510-5340 Roads - Project 1 Wages
01-5510-534'l Roads - Project 1 Materials
01-5510-5342 Roads - Project 2 Wages
01-551 0-5343 Roads - Project 2 Materials
01-5510-5344 Roads - Project 3 Wages
01-5510-5345 Roads - Project 3 Materials
01-5510-5346 Roads - Project 4 Wages
01-551 0-5347 Roads - Project 4 Materials
01-5510-5348 Roads - Project 5 Wages
01-5510-5349 Roads - Project 5 Materials
01-5510-5350 Roads - Do Not use
01-5510-5351 Roads - Do Not Use
01-551 0-5352 Roads - Project 6 Wages
01-5510-5353 Roads - Project 6 Materials
01-5510-5354 Roads - Project 7 Wages
01-551 0-5355 Roads -Project 7 Materials
998.807.04 0.00
4,870.61
0.00
20,335.60
0.00
6,804.00
0.00
6,'t59.35
7,067.52
8,848.14
0.00
0.00
83,205.08
7,5',14.63
25,324.66
0.00
25,417.16
0.00
5,000.00
732.29
8,906.82
12,748.48
47,622.34
479.27
49,502.30
ooó oc
8,984.49
0.00
0.00
0.00
0.00
56.02
2,989 88
0.00
000
0.00
0.00
3,970.50
0.00
1 10,000 00
000
0.00
0.00
0.00
0.00
0.00
70.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Page 37
Staff Report F2009-13 regarding Financial Report to February...
Page 121 of 256
2008.08.1 9 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 1 To Period 2 Ending FEB 28,2009
2610212009 3:42PM
2008 Year Total
Actual
2009 Year To Date
ActualAccountDescription
01-5510-5356 Roads -Project 8 Wages
01-5510-5357 Roads -Project I Materials
0l -551 0-5358 Roads -Project 9 Wages
0l-5510-5359 Roads -Project I Materials
01-5510-5360 Roads - Project 10 Wages
01-5510-5361 Roads - Project 10 Materials
01-5510-5362 Roads - Project 11 Wages
01-55.1 0-5363 Roads - Project 1 1 Materials
01-551 0-5364 Roads - Project 12 Wages
01-5510-5365 Roads - Project l2 Materials
01-55'10-5366 Roads - Project 13 Wages
01 -5510-5367 Roads - Project 1 3 Materials
01-5510-5368 Roads - Project 14 Wages
01-5510-5369 Roads - Project 14 Materials
01-551 0-5370 Roads - Project 15 Wages
01-5510-5371 Roads - Project 15 Materials
01-55'1 0-5375 Roads - Project 16 Wages
01-55'10-5376 Roads - Project 16 Materials
01-5510-5380 Roads - Project 17 Wages
01-5510-5381 Roads - Project 17 Materials
01-55'10-5382 Roads - Project 18 Wages
01-5510-5383 Roads - Project 18 Materials
01-5510-5385 Roads - Transfer to Reserves
0l -5510-5386 Roads - Project 19 Wages
0l-5510-5387 Roads - Project 19 Materials
01-5510-5388 Roads - Project 20 Wages
01-551 0-5389 Roads - Project 20 Materials
01-551 0-5390 Roads - Project 21 Wages
0l -5510-5391 Roads - Project 21 Materials
01-5510-5392 Roads - Project 22 Wages
01-5510-5393 Roads - Project22 Materials
01-5510-5400 Water - Distribution
01-551 0-5410 Water - Secondary System
01-5510-5500 Sewer - Collection
01-5510-5510 Sewer - Plant
01-5510-5515 Sewer - Septage Receiving
0'l-5510-5520 Sewer - LTD Princioal
01-5510-5530 Sewer- LTD lnterest
01-5510-5540 Sewer - Reserves
01-5510-5580 Waste Management
01-5510-5585 Waste Mgmt - Septage Receiving
01-5510-5600 Health - Facility
01-5510-5605 Health - Facility Wages
01-5510-5610 Health - LTD Principal
01-5510-5620 Health - LTD lnterest
01-5510-5700 Parks - Facilities
01-5510-57'10 Parks - LTD Principal
01-5510-5720 Parks - LTD lnterest
01-5510-5730 Parks - Rail Corridor
01 -55'1 0-5800 ComCtr - Straffordville
01-5510-58'1 0 ComCtr - Vienna
01 -5510-5820 ComCtr - Eden
01-5510-5900 Library - Straffordville
0'l-5510-5910 Library - Vienna
01-5510-5920 Library - Port Burwell
01-55'10-6000 Edison Museum
0'l-5510-6005 Edison Museum - cultural olan
0.00
21,999.65
1,732.1'l
6,717.88
7,770.94
77,945.6',1
2,410 21
28,104.52
2,043 00
8,960.19
778.65
14,29',t.32
357.20
569.40
505.41
24,629.31
5,775.65
33,916.20
't,991.77
19,025.15
3,303.48
286,048.17
0.00
443.96
42,218.93
0.00
0.00
0.00
10,675.00
0.00
24,071.39
6,687.50
409.58
884.85
15,355 35
12,947 15
0.00
0.00
0.00
0.00
3,800.00
0.00
0.00
0.00
0.00
99,765.1 5
0.00
0.00
0.00
3't,734.39
656.47
19,800.00
0.00
0.00
0.00
0.00
21,261.26
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
31,043.49 r-qhtt-ln¿0.00 !
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
000
0.00
000
000
2,575 85
0.00
000
000
000
0.00
000
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Page ?A
Staff Report F2009-13 regarding Financial Report to February...
Page 122 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period 'l To Period 2 Ending FEB 28,2009
2610212009 3:42PM
Account Description
2008 YearTotal 2009 YearTo Date
Actual Actual
Marine Museum
Cemeteries
Conservation
Planning & Development
Business & Commerce
Bus & Comm - Construction Project
Tour¡sm & Marketing
Drainage
0.00
0.00
7,886.00
0.00
1,502.00
0.00
0.00
0.00
Totat Expense
Dept Excess Revenue Over (Under) Expenditures
1,275,650.15 157.048.34
(276,843.11)(157,048.34)
Page
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Page 123 of 256
2008.08.19 6.3 9050 MUNICIPALITY OF BAYHAM
General Ledger
Annual Department Budget vs. Actual Comparison Report
Fiscal Year 2009 - From Period I To Period 2 Ending FEB 28,2009
2610212009 3:42PM
I
I
i Account Description
2008 Year Total
Actual
2009 Year To Date
Actual
I
I
5520 CASH REQUIREMENTS
Revenue
01 -5520-0000
01-5520-41 10
01-55204130
01-55204135
01-5520-4140
01-5520-4145
01 -5520-41 55
01 -5520-41 6s
01-5520-4',170
01-5520-4175
01 -5520-41 85
01-55204190
CASH REQUIREMENTS
Grants & Subsidies
Sewer Loan Recovery
Sewer Connection Charges
Water Connection Charges
Early Debt Retirement Payments
Lease Revenues
Debt Recovery - Facade Loan
Machine Usage
Future Year revenues
Donations
Transfer from Reserves
Total Revenue
Expense
01-5520-5100 GG
01-5520-5200 Fire
01-5520-5240 Building
01-5520-5250 By-Law
01-5520-5300 Roads
01-5520-5400 Water
01-5520-5500 Sewer
0'l-5520-5700 Parks
01-5520-5800 Community Centres
01 -5520-5900 Libraries
01-5520-6000 Museums
01-5520-6200 Business & Commerce
Total Expense
Dept Excess Revenue Over (Under) Expenditures
Category Excess Revenue Over (Under) Expenditures
0.00
524,441.87
210,033.90
39,336.30
13,192.42
9,870.09
11,644 90
000
188,521 .68
0.00
0.00
47,625 00
0.00
0.00
0.00
000
0.00
0.00
0.00
0.00
50,333.94
0.00
100.00
0.00
1 ,044,666.1 6 50.433.94
15,000.00
135,500.00
3,000.00
3,000 00
987,420 00
27J92.00
269,r48 95
51,645.00
25,000 00
25,000.00
5,000 00
000
0.00
0.00
000
000
000
000
0.00
0.00
0.00
0.00
0.00
0.00
1.546.905.95 0.00
(502,239 79)50.433.94
(903,12377)(120,019 53)
Page 40
Staff Report F2009-13 regarding Financial Report to February...
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: March 2,2009
FROM: Suzanna Dieleman Mantel, Treasurer FILE: F05.09
SUBJECT: Water Infrastructure Project NUMBER:F2009-14
Purpose:
The municipality's application for funding under the Build Canada Fund - Communities
Component regarding water infrastructure upgrades and improvements has been
approved. The original application, setting out many of the project details/plans, has been
attached for council' s information.
The federal and provincial governments have committed to providing $1,441,896.61
towards the project. The municipal share has been estimated at5720,948.31. This report
is to obtain Council direction to proceed and to discuss potential funding alternatives.
Discussion:
Option 1 - Lone Term Debt
Infrastructure Ontario provides low-interest loans to municipalities. Currently, rates for
2}-year loans are approximately 5.42%o (subject to market changes). Staff have selected a
2}-year repayment term to reflect the longer life-span of the infrastructure being upgraded
as well as to keep the loan financially viable for the users of the water system.
The water system would be required to raise approximately $61,000 per year to meet the
long-term debt obligations. It is recommended by staff that the funds be raised on an
equal basis per unit and not tied to consumption. The cost to upgrade the system is a
fixed cost and not subject to flows, providing as much benefit to one user as to another.
There are approximately 830 units on the water distribution system. Each unit would be
charged approximately $73.50 per year. This equates to $6.12 per month/$12.25 per
billing. Alternatively, these funds may be collected as a special charge on the property
owners' tax bills.
Option 2 - Direct billing
Total costs may also be distributed in one billing at the end of the project to the owners
of the properties connected to the water system. This would result in a charge of
approximately $870.00 per unit. Owners of large, multi-unit properties such as Otter's
Edge, Maple Meadows and Milton Towers may be offered short-term loans as their
capital contribution would be substantíal ($24,360, $3 1,320 and $ 17,400 respectively).
Staff Report F2009-14 regarding Water Infrastructure Project...
Page 125 of 256
-2-
This option is similar to the financing of the sewer system in2002. Owners who do not
meet the payment deadline will have the amount added to their tax accounts for
collection.
Option 3 - Utilize a Grant
The municipality has a number of additional grants that may be utilized for a variety of
projects. It is possible to allocate a portion (approximately $374.870) of the provincial
Infrastructure Grant received in 2008 to the water project. This would significantly
reduce the amount required to be raised from the users/owner of the water system. On a
per unit basis, approximately $420 would be charged to each unit upon completion of the
project.
Utilization of additional grants, while reducing the costs of this particular project, would
limit completion of alternate capital projects that do not have funding from sources other
than the tax levy.
Strategic Plan Goal(s):
Goal #1 - Practice responsible financial management
Goal#2 - Ensure reliable, well maintained and secure infrastructure
Goal #7 - Promote excellence in environmental stewardship
Recommendation:
That council direct staff to prepare a Request for Proposal to initiate the water
infrastructure proj ect;
That council direct staff to prepare the necessary by-laws to obtain interim financing;
That council direct staff to prepare the necessary by-laws to obtain long term hnancing as
outline in option 1 above.
Respectfully submitted,Reviewed by,
Suzanna Dieleman Mantel. Treasurer
Staff Report F2009-14 regarding Water Infrastructure Project...
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Building Canada Fund - Communities Component
Business Case
Background
The Municipality of Bayham owns and operates a water distribution system that serves
800 households and businesses in the villages of Port Burwell and Vienna. The system
was constructed in two parts - the first part was constructed in 1970-1972 and the second
in 1977-1978. The distribution system connects the two villages together to form a
complete loop that permits feeding the water through in either direction.
Water is purchased from the Elgin Area Primary Water Treatment Plant, located near
Port Stanley and is transmitted via a large water main to the municipality's local
distribution system. The water main crosses three lower-tier municipalities and does not
form part of this application's project.
The municipality has completed a number of undertakings to improve the sustainability
of the water distribution system. A financial sustainability and rate review has been
completed and a long-range plan has been approved by council. The water assets owned
by the municipality have been inventoried and valued in accordance with the PSAB 3150
requirements and an asset management plan is being developed by a consultant and
should be adopted by council in the near future. Water rates have been increased
dramatically, as recommended in the financial sustainability review, to maintain current
operations and begin meeting capital requirements. Policy requirements under the
Drinking Water Quality Management System is underway and will be completed well in
advance of the deadlines stipulated in the regulations.
Problem Statement
Approaching 40 years of age, various components of the distribution system are at or
near the end of their useful lives. Water loss due to leakage, main breaks or part failures
is mounting eachyear. Loss for 2008 is anticipated to be approximately 36%o of thetotal
water purchased from the primary treatment system (based on metered consumption
versus total water purchased).
Options
'Water leaks commonly occur at a junction in the pipes. Junctions include service
saddles, valves, curb stops and hydrants. These are the parts ofthe system that
deteriorate more quickly and have reached the end of their useful lives. Repairs and/or
replacements of the various parts are required to minimize water loss within the
distribution system.
Staff Report F2009-14 regarding Water Infrastructure Project...
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1. Replace as leaks are identified.
As leaks and failures are identified, the system can be repaired and the
relevant parts replaced. Water loss is guaranteed with this approach as the
leak is usually quite large by the time the area of concern is identified. No
consideration is given to source water conservation. Emergency repairs are
costly, incurring overtime wages, additional contractor fees and the loss of
purchased drinking water. This is how the municipality is currently operating
and it is not working well given the increasing volume of water being lost.
2. Replace over several years.
The distribution system could be divided into sections and one section
repaired and/or replaced each fiscal year. This approach is easier to finance
on an annual basis and minimizes the need to incur debt, however complete
renewal of the distribution system would take many years. Emergency repairs
would still be required to correct leaks identified in other areas until the entire
system has been renewed.
3. Replace all at once.
This approach maximizes the opportunity to mitigate and reduce water loss
due to aging infrastructure. Costs to operate and maintain the system would
be contained and would reduce the amount of treated water being purchased.
Conservation of source water reduces the amount of water requiring treatment
as well as treatment costs. Capacity of the entire system would be enhanced.
The Municipality of Bayham would prefer to renew its' water infrastructure as a single
project. Conservation of source water is a high priority for the Municipality as well as
the Province of Ontario as stipulated in the Safe Drinking Water Act as well as other
provincial legislation. Reducing water loss reduces demand and enhances the capacity of
the water treatment plant and the distribution system. Further, replacement of aged
infrastructure will minimize the need for emergency repairs due to large-scale leaks and
part failures. It is anticipated that costs to treat and distribute water will be contained or
even reduced.
Project Objective
It is the Municipality of Bayham's intent to renew its' water distribution infrastructure in
the villages of Port Burwell and Vienna, including the water mains that loop the two
areas together. The objective is to reduce water loss by up to 20%o. It is also anticipated
that costs to purchase water and maintain the distribution system will be contained or
even reduced compared to the current and previous fiscal years.
Project Rationale
At this time, the municipality is aware of significant water loss within the system. As the
location of leaks or failures are identified, work is undertaken to replace the failed part
and stop the leak. To date, all leaks and failures have occurred at junction points -
Staff Report F2009-14 regarding Water Infrastructure Project...
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seruice saddles, valves, curb stops and hydrants. The pipes themselves, constructed of
PVC, are in excellent condition and have not required repair. Proactive efforts to replace
wom parts of the system have been minimal, primarily constrained by financial and
human resources. The repairs and replacements completed to date are not keeping pace
with the volume of water loss. which continues to increase.
Failure to take action will result in increasing breaks and failures of the water distribution
system, significant water loss, escalating costs to operate and maintain a poor system, a
greater frequency of boil water advisories, increased testing requirements and costs, more
pressing concerns to users of the system as to the safety and reliability of the water they
consume. The extent of work required is beyond the financial scope of the municipality
nor do we have the human resources to undertake such a large-scale project.
It is the Municipality of Bayham's intent to renew its' water distribution infrastructure in
the villages of Port Burwell and Vienna, including the water mains that loop the two
areas together. This renewal will involve the replacement of service saddles, valves, curb
stop and hydrants in an effort to reduce water loss and improve the efficiency of the
distribution system.
Proposed Activities
The renewal of the water distribution system is limited to the villages of Port Burwell and
Vienna and the mains that loop the two areas together. This is the local portion of the
distribution system and is fully contained within the municipality's borders. The
remainder of the distribution system cÍosses three neighbouring municipalities and is not
apart of this project.
The renewal of water infrastructure meets the priorities of the province and the council of
the Municipality of Bayham to conserve source water and to provide high quality
drinking water to residents. It promotes the environmental and financial sustainabiltty of
the entire water system by reducing water loss thereby reducing the demand for treated
drinking water and future treatment plant expansions.
By proactively replacing failing components of the system, the municipality also reduces
emergency repairs, thereby reducing costs, shut downs to consumers and precautionary
boil water advisories.
The primary beneficiaries of this project are the local users of the water distribution
system. Reducing the quantity of treated water purchased and improving the condition of
the distribution system will alleviate cost pressures within the operations. Maintaining
costs at current levels or even reducing costs results in more stable water rates for the
users of the system. Further, properly maintaining the distribution system increases the
safety of the drinking water for all those consuming it, mitigating the potential for water-
borne illnesses.
Staff Report F2009-14 regarding Water Infrastructure Project...
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Secondary beneficiaries include the municipality with reduced maintenance demands, the
entire water system in terms of capacity and the local eco-system with less treated water
inhltrating ground water sources and potentially harming natural flora and fauna.
Expected Benefits
Anticipated outcomes for the project as described:
- increased service reliability of water distribution facilities
- increased effrciency in the distribution system as demonstrated by a reduction
in water leakage or loss, use of treatment chemical andlor boil water
advisories
- reduced impact on the environment due to lower volume of water extraction
Additional benefits expected:
- reduced costs to purchase water by reducing water loss
- reduced costs to maintain infrastructure by replacing aging parts
- reduced pressures on staff time and operations to deal with emergency repairs
and lengtþ renewal plans by replacing agingparts in a shorter-term project
Timelines and Milestones
The municipality realizes that this is an aggressive project that will directly impact the
residents of our communities during our peak tourist season. Every effort will be made to
complete all work along each street in a timely fashion including excavation,
repairlreplacement, reconstruction of related road base and restoration of street surfaces
and surrounding landscape. Work required on main thoroughfares will be completed as
efficiently as possible to reduce the impact on traffic and tourism.
The planning stage of the project will commence as soon as approval of the project is
received from the Ministry. At this time, the municipality intends to divide the
construction phase of the project into two stages - one village plus a portion of the
connecting mains per year.
The Municipality will be contacting other local utilities such as hydro, natural gas and
telecommunications to discuss the proposed project immediately upon receipt of BCF CC
grant approval. The other utilities will be given the opportunity to coordinate any
underground servicinglcapital requirements with our project to minimize disruption and
costs for all utilities involved. This coordination of activities may delay the project by up
to one year. The proposed timelines below as well as the proposed cash flow detailed
later in this document assume that the project will proceed without delay.
Planning and tender preparation February 2009
Tender/RFP - issue March 2009
Tender/RFP - award April 2009
Order materials Mav 2009
Staff Report F2009-14 regarding Water Infrastructure Project...
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Commence construction
Phase I
Phase 2
Complete construction
Finalize restoration
I|l4ay 2009
April2010
September 2010
November 2010
Performance and Progress Measures
The anticipated outcomes, noted above, will be measured by tracking the volume of
water being purchased by the distribution system. Discounting growth, the municipality
should be purchasing less water once the project has been completed. A comparison of
water purchased to water billed to ratepayers should also reveal that less water is being
lost within the system. Both measures will indicate whether or not the project has been
successful in reducing water loss and reducing the volume of water extraction from
source. Further, less water lost will mean less water being purchased from the primary
treatment plant, thereby containing costs to the distribution system.
The number of repairs due to failed parts and leakage performed each year will be
compared to the number of repairs over the past couple of years. It is anticipated that this
number will be significantly less following project completion. Fewer repairs will lead to
reduced overtime requirements and more efficient maintenance of the system by staff.
Service reliability will also improve with fewer breaks and shut downs for maintenance
purposes.
Upon completion of phase 1 (Port Burwell), metered consumption on the distribution
system will be compared to amounts purchased from the primary system on a bi-monthly
and annual basis. Additionally, the number of identified leaks will be compared on an
annual basis. Identical comparisons will be made upon completion of phase 2 for the
village of Vienna.
Project Risks
Construction projects run certain risks simply due to the nature of the work. Delays can
occur because of inclement weather, contractor availability or issues/problems that arise
during actual construction. With a project where the work is primarily below ground and
within an urban area, there are risks inherent to this type ofjob. The potential risks for a
water infrastructure renewal project are:
- water pipe is damaged and replacement is required
- sewer main is damaged during excavation
- storm drain is damaged during excavation
- road base collapses and larger portions of the pavement is damaged
- damage to non-municipal utility infrastructure such as natural gas lines,
communication networks and electrical wiring
Staff Report F2009-14 regarding Water Infrastructure Project...
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These particular risks, if they occur, give rise to the risk of construction taking longer
than anticipated and paving and landscaping restoration needs to be delayed until the
following year due to the onset of winter. They also increase the cost of the work as
unanticipated repairs are required.
To mitigate these risks, the municipality will be providing as much information to
contractors as possible. Information will include any mapping of sewers and storm drains
that may be available, documentation regarding drainage systems and road conditions as
well as first-hand knowledge regarding locations of underground systems. Further, staff
will ensure that appropriate locates of other utilities are performed in a timely fashion.
Staff will be available for consultation with contractors throughout the project to answer
any questions or address concerns regarding the work as well as the information
provided.
Project Budget
Budget
Materials
1. Main'Water Valves --- the replacement requires --- I valve, 2 grip ring gland
packs, 1 ultra flex coupler, approx. 3ft of pipe, 1 valve box and valve stem
extension.
6 inch valves ---- $t 141.68 x 65 : 574,209.20
8 inch valves ---- $1570.40 x 15 : $23,556.00
10 inch valves ---- $ 2340.07 x 18 : $42,121.26
12 inch valves ---- 52894.72 x 4 : $1 1,578.88
Fire Hydrants and Secondary Valves --- the replacement requires --- 1 fire
hydrant with 1 grip ring gland pack, 1 six inch valve with2 grip ring gland packs,
approx. 4 ft of six inch pipe, 1 valve box and valve stem extension.
$3200.66 x 8 1 : 5259,253.46
Service Saddles and Curb Stops --- the replacement requires --- I service saddle
with I main stop and I curb stop with service box and service rod.
6 inch saddle with% inch main stop and %x 518 curb stop
8187.22 x 322: $60,284.84
2.
Staff Report F2009-14 regarding Water Infrastructure Project...
Page 132 of 256
6 inch saddle with I inch main stop and I inch curb stop
5218.62 x ll2 : 537,602.64
8 inch saddle with% inch main stop and % x 5/8 curb stop
$203.09 x 30: $6,092.70
8 inch saddle with 1 inch main stop and 1 inch curb stop
$235.56 x 44: $10.364.64
l0 inch saddle with% inch main stop and %x518 curb stop
$219.01 x 10: $2,190.10
l0 inch saddle with 1 inch main stop and I inch curb stop
$235.60 x 83 : $19,554.80
12 inch saddle with 1 inch main stop and I inch curb stop
5235.66 x 17 : $4,006.22
Materials total (not including GST) : $550,814.74 + 544,¡65.18 PST = 5594,879.92
Construction and Restoration
Construction and restoration costs include such items as engineering, site management,
contractor fees, fill, gravel, asphalt (street restoration), concrete (sidewalks, curb and
gutter restoration) and miscellaneous items determined on the job site. The municipality
has discussed this project with engineers as well as a number of other municipalities who
have undertaken similar projects and have determined, based on local expertise and
experience, that construction and restoration costs are in the raîge of 2.5 times the cost of
materials. Restoration costs have been estimated at $93.00 per meter of excavation.
Construction (not including taxes) : $975,000.00
Restoration (not including taxes) : $400,365.00
Contingency
A contingency allotment for any potential problems or anomalies that may arise (see
potential risks) is being applied for at the maximum of l}Yo of the total project cost.
Contingency total : $192,600.00
Total Project for thÍs Applicationz $2,162,844.92
Staff Report F2009-14 regarding Water Infrastructure Project...
Page 133 of 256
Cash-Flow Projection
2009 ltt.quarter
2'o quarter
order materials $594,879.92
3'd quarter
construction - Port Burwell $658,545.30
4th quarter
restoration-PortBurwell $188.155.80
2010 l",quarter
2no quarter
holdback- Port Burwell $ 94,077.90
3'd quarter
construction - Vienna $439,030.20
4th quarter
restoration - Vienna 5125.437.20
20ll 1't.quarter
2no quarter
holdback-Vienna S 62,718.60
Total cash-flow requirements 8211621844.92
Funding Sources
With one-third of the cost of the entire project being the responsibility of the
municipality, it is our intent to incur long-term debt to finance our share. The semi-
annual payments will be financed through the water rate structure as well as the property
tax levy. Assuming the project is completed on budget and full allotment is received
through the Build CanadaFund - Communities Component, the initial long-term debt
requirement will be approximately $720,948.3 0.
Staff Report F2009-14 regarding Water Infrastructure Project...
Page 134 of 256
?
MU]VCIPALITYOF BAYHAM ùèç
MEMORANDUM
DATE: FEBRUARY 24.2008
TO: Council
RE: Council Meeting Schedule
FROM: Lynda Millard, Clerk
NUMBER: C2009-01
Council has discussed a desire to adjust the regular meeting schedule in March, April, July and
August 2009.
;hedule to March 26th:
April 1.61h;
uly 16th;
ng only on August 13th.
The regular meeting schedule would apply to May and June and resume on September 4ú.
It is pertinent therefore that Council confirm the proposed schedule by resolution.
Recommendation:
THAT Staff Memorandum C2009-01 be received;
THAT the 2009 regular monthly Council meeting schedule for March, April, July and
August be amended to rescheduled meetings to the following dates only:
March 26th Äpril l6th July 16th August 13th
AND TIIAT the regular meeting schedule apply to May and June and resume on
September 4th.
Thanks
Memorandum C2009-01 regarding Council Meeting Schedule. Fil...
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Page 136 of 256
Page I ofl
q
J-*'* e,l>
Kyle Kruger
From: Sandra Maertens
Sent: February 24,2009 1:24 PM
To: Kyle Kruger
Subject: FW: sewer charges -- care of - kyle kruger
From : leo paquette [mailto : paquette@amtelecom. net]
Sent: Tuesday, February 24,2009 1:15 PM
To: Sandra Maeftens
Subject: sewer charges -- care of - kyle kruger
As we have many empty apartments month after month after month . And when they
are rented it is usually only one person and no laundry in 6 upstairs apartments thats bad
enough . We feel \Me are being used , Lets just look at vacancies -- 2008 -- march #5 -- ,
april -- #5 -- may -- # 5 -- september -- #5 october --#5 + #7 -- november -- #5 + #7 + #2 --
december-- #5 + #7 + #2 -- now ,2009 -- january #5 + #2 + #7 -- february -- #5 + #2
+ #7 .. Going into march we have #5 + #2 + #7 + #4 --.... We see no reason for paying for
services that are not being used , This is getting way out of hand . But as of now we are
paying for 8 units and only 2 units upstairs and2 units down are being used thats not
right . It,s one thing to pay for something but to pay for something you are not using and
the money is not coming in to pay you ????? .. If you could assist us in this we would
appreciate it ... Call us if you need any other information ... Leo and Mary Paquette
24t02/2009
Email correspondence dated February 24, 2009 from Leo and Ma...
Page 137 of 256
Page 138 of 256
rIIn CORPO¡ì¡ITION OF tHn
MI]NICIPALITY OF BAYTIÄM
BY-LAW NO. 2009-022
A BY-LA\ry TO AMEND PROVISIONAL BY.LAW 2008.023'
BEINGABY-LAWTOPROYIDEFORDRAINAGE\ryORKS
FOR fiIE RICHMOND OUTT,ET DRAIN
WHEREAS the Council of the Municipality of Bayham in the County of Elgin in accordance with the
Sections 4 and 78 of the Drainage Act, R.S.O. 1990, on February 21,2008 passed By-law 2008-023
adopting Engineer Report No. ZÓSZO7, prepared by Spriet Associates dated December 31, 2007, with
an estimated total cosiof $54,800.00 toconstruct the drainage works on the lands and roads described
as:
o Lots 109-111, Concession N.T.R. and S.T.R. in the Municipality of Bayham
AND WHEREAS the actual cost of the constructionhas now been determined to be $75'360.14
AND WHEREAS $75,360.14 is the amount to be contributed by the municipality for construction of
the drainage works on the above noted lands;
AND WHEREAS Council deems it expedieirt to amend the schedule of net assessment to reflect a total
cost of $75,360.14
NOW TIIEREFORE the Council of the Municipality of Bayham enacts as follows:
THAT the actual costs of the drainage works attached hereto as Schedule "4" amending the Schedule
of Net Assessment attached to By-law 2008-023 is hereby adopted;
TIIAT The Corporation of the Municipality of Bayham may borrow, on the credit of the Corporation,
the amount of $?S,S60.14, being the amount necessary for construction of the drainage worls;
THAT all other terms and conditions of By-law 2008-023 are hereby confrmed;
AND TIIAT this byJaw shall come into fuIl force and effect upon the passing thereof.
READ A FIRST, SEcoND AND THIRD TIME AND F.INALLY PASSED THIS 5TI DAY OF
MARCH 2009.
Æ-ffi
Draft By-law No. 2009-022 regarding Richmond Outlet Drain.
Page 139 of 256
Page 140 of 256
MUNICIPALITYOF BAYHAM
MEMORANDUM Ê\o,
DATE: FEBRUARY 27.2009
TO: Council
RE: Community Centre Janitorial
Agreements
FROM: Lynda Millard, Clerk
NUMBERz C2009-03
Background
At the Bayham Community Centres Committee meeting held February 26,2009, the following
resolution was passed:
"....That the Community Centres Committee recommends that Council approve new contracts
with Ramona Peidl for janitorial services at the Straffordville and Vienna halls for a two year
term.tt
Recommendation:
*TIIAT By-law 2009-024 and By-law 2009-025 and the attached janitorial agreements with
Ramona Peidl for the Vienna and Straffordville @ayham) Community Centres, respectivel¡
be presented to Council for enactment."
Respectfully submitted,
Attachme
b )v/ oJ
Memorandum C2009-03 regarding Community Centre Janitorial Ag...
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Page 142 of 256
THE CORPORÁ.TION OF TEE
MI]NICIPALITY OF' BAYHAM
BY-LAWNO.2009-025
ÄBY.LA\ry TO AUTIIORIZE THE EXECUTION
OF AN ÄGREEMENT BETWEEN THE
MI]NICIPALITY OF' BAYHÄM
AND
RAMONAPEIDL
FORTHE PROVISION OF
JANITORIÄL SERVICES ÄT TIIE
BAYHAM (STR.A.F F ORDVTLLE) COMMTINTTY CENTRE
IN THE MI]NICIPALITY OF'BAYHAM
H^ ¿i,ltrE f;Iffiü
WHEREAS the Council of the Corporation of the Municþality of Bayham is desirous of
entering into an agreement for janitorial services to be performed at the Bayham Community
Centre in Straffordville;
AND WHEREAS the Council of the Corporation of the Municipalþ of Bayham hereby
approves the provision ofjanitorial services for the Bayham (Sbaffordville) Community Cente
in the Municipalityof BayåambyRamona Peidl;
NOW THEREF'ORE THE COT'NCIL OF TEE CORPORATION OF THE
MI]IVCIPALITY OF BAYHAM ENACTS AS F'OLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreernent
attached hereto as Schedule *Á." and forming part of this by-law between Ramona Peidl
and the Municipalþ of Baytram for the provision ofjanitorial serr¡ices at the Bayharn
(Straftordville) Community Cente.
2. THAT this by-law shall come into firll force and effect upon final passing.
READ Ä tr'IRST, SECOND AIYD THIRD TIME AND NNALLY PASSED THIS 5M DAY
OFMARCH2()()9.
MAYOR CLERK
Memorandum C2009-03 regarding Community Centre Janitorial Ag...
Page 143 of 256
Schedule "4" BY-law 2009425
THIS AGREEMENT made in triplicate this sth day of March 2009.
BETWEEN:
RAMONAPEIDL
Hereinafter referred to as "the Contractor"
OFTHEFIRSTPART
-and-
THE CORPORATION OF THEMUNICIPALITY OF BAYHAM
Hereinafter referred to as 'the Municþality''
OF TTIE SECOND PART
WHEREAS the Municipality of Bayham is desirous of entering into an Agreeme'nt for
conhacted janitorial serr¡ices to be perforrned at municipal owned facilities,
NOW THIS AGREEMENT IYTI}TESSETH AS FOLLO\ilS:
1 . The Contractor hereby conve,nants and agrees to perform j anitorial serr¡ices for municipal
owned Ba$am (Sbaffordville) Community Ceirhe facilities in the Munioipality of
Baytan.
The Contractor hereby convemnts to in accordance with the
Service Provision Guideline attached
This schedule may be modified only upon mutual written agreement.
The Municipality hereby convenants to pay the agreed upon price as per to
the Conhactor thirty (30) days ûom the receipt ofinvoice fo¡ services and continuing for
the life of the Agreeine,nt. Invoices will be based on services provided the previous
month.
damage.
b) The Contractor shall fumish to the Municipality, upon the execution of this
Agree,melr! copies ofthe certificates of insurance, showing that it has complied with the
provisions of Paragraph 4(a) including naming the Municipality as an additional insured.
caused by the negligence of the Municipality or their employees.
The Confractor shall ftmish to the Municipality, upon the execution of this Agreement a
Clea¡ance Certificate iszued by the Worþlace Safety & Insurance Boa¡d which waives
its rights under Section 11(3), R.S.O. 1990 of the Worlcers' Compensationlctto hold the
Municipality liable for any liabilþ of the Conhactor for assessments and levies owing to
the Worþlace Safety & Compensation Board.
During the currency of this Agreement, either of the Pa¡ties shall have the right to call a
meeting regarding any aspect of the Agree,ment which is unsatisfactory to one or both of
the said Pa¡ties. Ifthe Parties are unable to agree on any point arising out ofthis
Agree,raent or the carrying into effect thereoi zuch diffcrences shall be determined by
a¡bitation.
2.
J.
4.
6.
7.
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Schedule "AD By-law 2009425
8. This Agreement may be terminated by either of the Parties upon thify (30) days written
notice. Paragraphs I and 2 may be ame,nded by mutual agreement of both Pa¡ties.
9. This Agreement shall enure and be binding upon the Parties hereto and their successors
when attrached to and confirmed by By-law of the Council of the Municþality and
siening by the Contractor and shall not be assiped without the consent of both Parties.
10. This Agreement shall be effective ûom March 1, 2009 up to and including February 28'
2011. The Municipality reserves the right and the Contractor agrees to allow the
Municipalþ the option of renewal for a fi¡rther one (1) year term with all conditions
contained herein in force.
INWTI}IESS }VHEREOF TEE COF.PORATE SEÄL OFTEE MT]NICIPALITYIS
IIERET'NTO AÌTD(ED AND ATTESTED BY THE PROPERSIGNINGOT"flCERS
THEREOF..
AUTHORIZATION THECONTRÁ.CTOR
Date
IYITNESS
Date
AUTHORIZATION TMCORPORATIONOFTM
MUMCIPALITYOFBAYHAM
BY-LAWNO.2009-025
Mayor
Clerk
Date
Date
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S balloriv ì I I e Co mu n n l r! C. n trc C t c a n ¡ n g
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SþøÍü¿últ¿ CoMtntÞ C.ite Clwlnt
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Slralltdtílle Commnl6, Cab. Aanhg
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&tulIqdvlÛ¿ ùM,nl$ C.ttr. CIw¡\g
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THE CORPORATION OF THE
MT'MCIPALITY OF BAYHAM
BY-LAWNO,2009-024
A BY.LAW TO AUTHORIZE THE E)GCUTION
OF AN AGREEMENT BET}YEEN THE
MIJMCIPALITY OF BAYHAM
AND
RAMONAPEIDL
F'OR TEE PROVISION OF
JANITORIAL SERVICES AT TEE
VIENNA COMMITNITY CENTRE
IN THE MT'MCIPALITY OF BAYHAM
FT
WffiREAS the Council ofthe Corporation ofthe Munioipalityof Baytam is desirous of e'lrteringinto an
agreement for janitorial serrricæs to be performed at the Vienna Community Ce'lrte;
AI\D WEEREAS the Council of the Corporation of the Mruricþalityof Bayhamhereby approves the
provision ofjanitorial serr¡ices for the Vie,nna Community Cente in the Municipality of Bayham by Ramona
Peidl;
NOW THERET'ORE THE COI]NCIL OF TEE CORPORATION OT'TEE MI]NICIPALITY OF
BAYHAM ENÁ,CTS AS FOLLOWS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached hereto as
Schedule "A' and forming part of this byJaw betweeir Ramona Peidl and the Municipality of Bayham
for the provision ofjaoitorial sen¡ices at the Vienna Community Ce'nhe.
2. THÄT this by-law shall come into fi¡ll force and effeot upon final passing.
READ a FrRsT, sEcoND Ä¡ID THIRD TrME AND x'rNALLy pÁ.ssED TErs 5ü D^ÀY oF MÄRCE
2009.
MAYOR CLERK
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Schedule rA' to BY-law 200942/-
THIS ÄGREEMENT made in triplicate this sth day of March 2009.
BETWEEN:
RAMONAPEIDL
Hereinafter referred to as "the Conkactor"
OFTHEFIRSTPART
-and-
TTIE CORPORATION OF TITEMUNICIPALMY OF BAYTIAM
Hsreinaft€r ref€rre.d to as "the Municipality''
OF THE SECOND PART
WHEREÀS the Municipality of Baytam is desirous of entering into an Agree,melrt for contaqted janitorial
servicos to be performed at municipal owned facilities,
NOW TEIS AGREEMENT }VTINESSETH AS FOLLOWS :
I . The Contractor hereby convenants and agrees to perform j anitorial sen¡ices for municipal owned Vienna
Community Ceirte facilities in the Municipality of Bayham.
2. erform janitorial services in accordance with the Service
æ
This schedule may bo modified only upon mutual writtçn agreeme'lrt.
3. The Munioipality hereby convenants to pay the agreed upon price as pcr to the Contractor
thiny (30) days from the receipt of invoice for services and continuing for the life of the Agreement.
Invoices will be based on serrrices provided the previous month.
4.
for and including bodily injury, death or property damage.
b) The Contractor shall fi¡mish to the Municipality, upon the execution of this Agree'ment copies of the
certificates of i¡sura¡ce, showing that it has complied with the provisions of Paragraph 4(a) including
¡¡aming the Municipality as an additional insured.
5. from all
reason of a
of the
6. The Contractor shall fu¡nish to the Municþality, upon the execution of this Agreemelrt a Clea¡ance
Certificate iszued by the Worþlace Safety & Insurance Board which waives its rights rmder Section
11(3), R.S.O. 1990;f the Wortrers' Compensatíon14c, to hold the Municipalþ liable for any liability of
thcConhactor for assessments and levies owing to the Worþlace Safety & Compensation Board.
7 . During the curenoy of this Agreerne,n! either of the Parties shall have the right to call a meeting
r"g.di.tg auy asp"ôt ofthe Agree,ment which is unsatisfactory to one or both of the said Pa¡ties. If the
Pa¡ties a¡e unablè to agree on anypoint arising out of this Agreement or the carrying into effect thereo
zuch differences shall be determined by arbitration'
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Schedule (A' to BY-law 2009-024
8. This Agreement maybe terminated by either of the Parties upon thirty (30) days written notice.
Paragraphs I and2 may be arnended by mutual agreernent of both Pa¡ties'
g. This Agreernelrt shall enure an<lbe binding upon the Parties hereto and thei¡ successors when attached to
an¿ coñ¡rme¿ by ByJaw of the Council otú" Unnicipalþ and signing by the Contuactor anil shall not
be assþed without the consent of both Parties.
10. ThisAgree,mentshall uptoandincludingFebruary28,20ll. The
VunicipAity reserves es to allow the Municipalþ the option of renewal
for a fi¡rther one (1) year teim with all conditions contained herein in force.
IN IVTINESS WHEREOF'TEE CORPORATE SEAL OF THE MI]MCIPALITY IS HERET]NTO
AI'FIXED AI.ID ÄTTESTED BYTEE PROPERSIGI\ING OFT'ICERS TMREOF.
AUTEORIZATION TMCONTRACTOR
Date
\ryTTNESS
Date
AI'THORIZATION THE CORPORATION OF THE'
MI]NICIPALITY OF BAYHÄM
By-LAWNO.2009-024
Mayor Date
Clerk Date
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Vlcnna Communþ Ccnlru CIemIngall T¿ble with snitilng solutim æ detemined by
üd Spot nop or Full Wet Mop æ nærry
all recyclables & plæ oußide fø piclop
& mop fl@r & uppø st¿iÉ
B¡f Âra
" **-^**"-"*;a**"tu*
Countês úd Sinks with smitiáng solution
fiidgc and æola insidc ud ousidc with
& w€t mop floor & northæt staiß
Gúbage ùd move lo outsidc bin
sinks, couþñope, tsps & minon with snitizing rolution
toilot bowls, 36ß, fram6 to b6e, urinals
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Vlznna Communíly Centre Cleøning Eitim¡tcd- Ie$t l-++S4 -- 4S.g*--
13.00 39 S 507.00---- -
lt_
& Spot Mop orFull Wet Mop
gdbsge ¿nd fcmoYe to outside bin
& moD noftheNl & nofthwest st¡irs
cooler with suitizing solution (iruido rnd outside)
Entrv Wry
& w€t mop floor & Êont slai6
sinks, countertops, lsps, minor with sanitizing solution
gsrbage & rmove to outside bin
toilet bowls, sBts, t¡m6 to bae, urinrls
Tot¡l Doms¡in llolt Aq
Glass on doon
rubber m¿g
114 13 00
13,00
?a\
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Vícnna Communþ Cenbe ClcanÍng
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Vlennn Communìty Cenlrc Clern¡ng
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mcnno C.omntunlv Ccntrc Clcnnlngwh@ß (irclud6 lcdgæ), Firc bclls, Lighß, Exit sig$
ænidors, søimlls, ud gublic an mlls
all W¿lls i¡ M¡in ll¡ll. k¡tchè¡L br¡ ¿¡æ & whmmB
Dop €læhicsl ¡om flær & ryipe @utø with
clø & snitiæ i¡side & oubide stova, ov@, &
8ll kiùohd opb@rd dBwrf1 disbs & qtmts & \ìr&eh
idc & ouside with sitizing $lution o( I r€quirtd by
¡ll ui¡dru ¡nd scæ insido & oubide a@ betrrcq
alt bsmcnt wlls & rir ducts
& w€É mop juitor & doEgo Íæ
of h¡tl r¡d (Immcdi¿te vicinity) & p¿rking lot
Laudaing disholoths & towlr æ næded @ ùouly Ete æ
Clm - Appx 25O clo,th chain @ $13. pø hour+
rew ell vinyl tile tlæring / or æ rcquircd by Mamger
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MINUTES
Bayham Community Centres Committee
Bayham Municþal Office
Committee Room
9344 Plank Road, Straffordville, ON
Thursday February 26, 2009
Ër
7:30 p.m.
Present: Chairman / Councillor'Wayne Casier, Straffordville, Councillor Ed Ketchabaw Lions
Club representative Roy Stewart, Vienna Lions Club representative William Gheyser¡ Vienna
Community Centre Manager Jackie Bootle.Communit¡ Secretary Lynda Millard , and Diane
Squires.
Absent: Member atLarge Paul Ens, Bayham Community Centre Manager Jackie DeClercq.
1. Call to Order & Appointment of a Chairman for 2009
The Secretary called the meeting to order at 7:300 pm.
MovedbyWm Gheysen
Seconded by E Ketchabaw
'6That Wayne Casier be appointed as Chairman for 2009." Ca¡ried
2. Disclosure of Pecuniarv Interest and the General Nature Thereof None
3. Minutes of the -""*a O"ld December 11r 2008
Moved by D Squires
Seconded by R Stewart
"That the minutes of the meeting held December 11, 2008 be approved as
circulated." Carried
4. Business from Minutes
It was noted that the dishwasher thermostat has been replaced. Members were reminded
that parts from the old dishwasher stored at Vienn4 fit the operating one there.
5. Reports & Correspondence
(a) Managers 2009 Rental Reports (i) Vienna
(ii) Straffordville
MovedbyW Gheysen
Seconded by V/ Casier
"That the Manager's Rental Report for Vienna and Straffordville be received for
information." Carried
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(b) 2008 Operating Budget to December 31, 2008
Moved by E Ketchabaw
Seconded by D Squires
"That the 2008 Operating Budget to December 31,2008 be received for
information." Carried
(c) Energy Management Evaluation & Feasibility Study prepared by Stantec
Moved by E Ketchabaw
Seconded by Wm Gheysen
"That the Energy Management Evaluation & Feasibility Study prepared by Stantec
be received;
And That:
1. The committee recommends Council consider replacing the existing water
heaters at the Bayham Community Centre with a tankless equivalent
(instantaneous);
2. Proceed with architectural improvements of re-caulking the windows and
removing the air conditioning unit;
3. Replace existing exit signs, as they fail, with LED exit signs; the above subject to
budget availability." Carried
(d) Review of draft rental agreetnent
Moved by V/ Gheysen
Seconded by R Stewart
"That the rental agreement be approved as discussed." Carried
(e) Smart Serve News letter February 2009 edition
MovedbyE Ketchabaw
Seconded by Wm Gheysen
"That the Smart Serve News letter February 2009 edition be received for
information." Carried
(Ð Staff Report CC2009-01 regarding contract renewals - previously circulated
Moved by R Stewart
Seconded by D Squires
"That Staff ReportCC2009-01. regarding contract renewals be received;
And That the Community Centres Committee recommends that Council approve
new contracts with Ramona Peidl for janitorial services at the Straffordville and
Vienna halls for a two vear term." Carried
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(g) Staff Memo CC2009-01 regarding review of outstanding matters
Moved by D Squires
Seconded by R Stewart
"That Staff Memo CC2009-01 regarding review of outstanding matters be
deferred." Carried
(h) Email dated February 24,2009 from Jackie Bootle regarding information in the
newspaper that one of the Community Centres may close. The Chaírman ødvísed that
thís wøs øn option provìded by støff ìn regørd to potential areøs of savìngs for the 2009
budget No changes høve been made at thìs time.
(Ð Rental feel and information brochure.
Moved by D Squires
Seconded by R Stewart
"TIIAT the rental fees & information brochure be approved as discussed."
Carried
6. Concerns from Committee Members and./or Managers
J Bootle asked whether, as manager, is she responsible for changing lightbulbs /
maintaining the light fixtures in the Lions den. She was advised that she is not as this is
the responsibility of the Lions Club.
She advised that Koolen Electric will again be looking at the heat pump unit as no water
seems to be going through.
Roy Stewart advised that the men's washroom urinals are producing a sewer odour. He
was not sure if the fan was working. He also noted that there are rust streaks on the walls
above the urinals. Staff was requested to look into the matter and have plumbing repairs
made as necessary.
7. Other Business None
8. In Camera Closed Session
Moved by E Ketchabaw
Seconded by R Stewart
(Thatthe Committee now rise at 10:28 p.m. to enter into an t'In Camera" session of
committee of the whole to discuss personal matters about an identifiable individual,
including municipal or local board employees." Carried
Moved by R Stewart
Seconded by E Ketchabaw
"That the Committee of the Whole do now rise at 10:30 p.m." Carried
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9.
(a)Closed Session minutes of meetings held:April26/07
January 24/08
April24/08
Next meeting date and adjournment
MovedbyE Ketchabaw
Seconded by Wm Gheysen
"That the meeting be adjourned at 10:31 p.m. to meet again on April 212009 at7z30
p.m. at the Municþal Office Committee Room, or at the call of the Chairman n'
Carried
Chairman
Date approved:
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF MEMORANDUM
i)
DATE: February 25,2009
FILE: Cl3
TO: Mayor & Members of Council
FROM: Kyle Kruger, Administrator
SUBJECT: Meeting and Request - Vienna LibraryÆormer Town Hall
Staff have met further with proponents for the Concerned Citizens of Vienna regarding the Vienna
Library lF ormer Town Hall.
At this time, the proponents wish to retain the services of the Architectural Conservancy of Ontario
"Preservation Works!" program. Under this program the Conservancy will undertake a number of
services, including Structural Analysis and Condition Assessment, at a cost of $300 per service. The
group wishes to make application for Structural Analysis, Condition Assessment, and Advice for
Restoration, and is seeking municipal approval. The group intends to hnance the costs from fundraising,
however is also seeking Council commitment to fund up to $300. of the costs.
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Page 164 of 256
THE CORPORATION OF THE MTJNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council
FROM: Administrator
SUBJECT: Grow Your OwnNP Fundins/FHT Transfer
DATE: March 2,2009
FILE: Fl l.GYONP
NUMBERz C2009-02
Purpose
To recommend completion of an agreement with the East Elgin Family Health Team regarding funding
under the Grow Your Own Nurse Practitioner program.
Background
The Municipality entered into an agreement with the Ministry of Health and Long-Term Care under the
Grow Your Own Nurse Practitioner program in September 2006. Under the program, the province
provided funding for the Municipality to retain a nurse practitioner for a period required to complete
their education and for a two-year return of service. The funding budget included salary, benefits and
certain overhead expenses.
It has been anticipated that the agreement would be assigned to the East Elgin Family Health Team at
such time as they became operational. This was confirmed with the Ministry at the outset of the
program. A transition period was approved by Council to house the nurse practitioner services at 9299
Plank Road, with Dr. Leatherdale serving as the collaborating physician.
The EEFHT is now up and running, and retained the Nurse Practitioner as their employee commencing
January 5,2009. However, on-going discussions with the Ministry have identified that the GYONP
agreement cannot be assigned (there is no legal remedy identified within the Ministry). Therefore, in
order to continue funding, the agreement itself will need to remain with the Municipality.
Staff Comments
Bayham and EEFHT staff have discussed the matter, and options to flow the GYONP funding to the
Family Health Team for the retained Nurse Practitioner. EEFHT staff indicate they have confirmed with
the Ministry that the funding may be flowed via an agreement for service between the Municipality and
the EEFHT. An agreement has been drafted by the solicitors for the EEFHT, and is attached to this
report. The intent of the agreement is to provide that the EEFHT will retain the Nurse Practitioner and
Bayham will transfer funding received under the GYONP program to provide for that service. It is staff
understanding that services under the program will continue at the current location.
At this time, staff is seeking Council approval for the agreement with the EEFHT. A separate agreement
will be forthcoming regarding lease arrangements for the Straffordville facility.
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Attachments
1. Draft By-law No. 2009-026, to authorize execution of an agreement with East Elgin Family Health
Team regarding the provision ofNurse Practitioner Services.
Recommendation:
THAT By-law No. 2009-026 ,being a by-law to authorize execution of an agreement with East Elgin
Family Health Team regarding the provision of Nurse Practitioner Services be presented to Council for
enactment.
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l-
THE CORPORATION OF'THE
MIJNICIPALITY OF BAYHAM
BY-LAIY NO.2009-026
{, BY-LAW TO AUTHORIZETHE EXECUTION
OX'AN AGREEMENT BETWEEN THE
MI]¡ICIPALITY OT' BAYIIAM
ANI)
EAST ELGIN F'AMILY IIEALTH TEAM
WHEREAS the Municipality entered into a Grow Your Own Nurse Practitioner Agreement with Her
Majesty the Queen in Right of Ontario as represented by the Ministry of Health and Long-Term Care
(the "MinistrT') dated September l,2006 (the "GYONP Agreement');
AND WHEREAS the Municipality has employed a nurse practitioner under the GYONP Agteement;
AND \ryHEREAS the Ministry has directed the EEFHT to employ the Nurse Practitioner;
AND \ilIIEREAS the Municipality is to continue as the sponsoring organization under the GYONP
Agreement and receive the funding from the Ministry for the Nurse Practitioner;
NOW TIIEREX'ORE THE COI]NCIL OF THE CORPORÄ,TION OF TIIE MU¡ICIPALITY
OX' BAYHAM ENACTS .4.S F'OLLO\ilS:
1. THAT the Mayor and Clerk be and are hereby authorized to execute the Agreement attached
hereto as Schedule '.A" and forming part of this byJaw between East Elgin Family Health Team
and the Municipality of Bayham regarding funding under the Province of Ontario Grow your
Own Nurse Practitioner program.
2. AND THAT this byJaw shall come into full force and effect upon final passing.
READ A X'IRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS sTH DAY OF
MARCII,2009.
MAYOR CLERK
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2-
THIS AGREEMENT made as of this 5th day of March, 2009.
BET\ilEEN:
TIM CORPORATION OF THE MI'I¡TCIPALITY OF BAYIIAM
(hereinafter called the rrMunicipality")
.AND-
EAST ELGIN FAMILY IIEALTH TEAM
a corporation incorporated under the laws ofthe Province ofOntario
(hereinafter called the "FHT")
WHEREAS the Municipality entered into a Grow Your Own Nurse Practitioner Agreement
with Her Majesty the Queen in Right of Onta¡io as represented by the Ministry of Health and Long-
Term Care (the "Ministry) dated September 1,2006 (the "GYONP Agreemenf);
A¡D WHEREAS Kristal Pitter has been employed by the Municipality as a nurse practitioner
(the "Nurse Practitioner") under the GYONP Agreement;
A¡D WIIEREAS the Ministry has directed the FHT to employ the Nurse Practitioner;
AllD WHEREAS the Municipality is to continue as the sponsoring organization under the
GYONP Agreement and receive the funding from the Ministry for the Nurse Practitioner;
NOW THEREFORE THIS AGREEMENT WITNESSETH that for good and valuable
consideration (the receipt and sufficiency ofwhich are hereby acknowledged), the parties covenant and
agree as follows:
l. Funding
(a) The Municipality shall flow in tull to the FHT the funding ¡eceived by the Municipality
from the Ministry for the Nurse Practitioner under the GYONP Agreement as more
particularly described in Appendix A (the "Funding").
(b) The Municipality shall promptly on receip of the Funding from the Ministry transfer the
Funding to the FHT.
2. Term
(a) This Agreement shall be effective as of March 5,2009 until October l, 2009, unless
terminated earlier in accordance with section 2(b),
(b) This Agreement shall terminate immediately on the date upon which the Nurse
Practitioner ceases employment with the FHT due to the Nurse Practitioner tendering her
resignation to FHT or being terminated by the FHT.
(c) The termination of this Agreement shall not affect the liability of the Municipality for
amounts due or accruing due to the FHT under this Agteement at the date of
termination.
3. General
(a) The FHT shall not be responsible or liable for any of the obligations or liabilities of the
Municipality under or in relation to the GYONP Agreement.
(b) This Agreement and the Appendix hereto constitute the entire agreement between the
parties pertaining to the subject matter hereof and supersedes all prior agreements and
understanding, collateral, oral, or otherwise. There are no other agreements among the
parties in connection with the subject matter of this Agreement, except as specifically set
forth in this Agreement and the Appendix hereto.
(c) This Agreement shall not be amended or modified in any respect except by written
instrument signed by the parties hereto.
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-J-
Neither party hereto may assign this Agreement or any part hereof without the prior
w¡itten consent of the other party hereto. Subject to the foregoing, this Agreement shall
enure to the benefit of and be binding upon the parties and their respective heirs,
executors, adminishators, successors, legal representatives and permitted assigns'
No delay or failure of any party in exercising any right or remedy hereunder and no
partial exercise of any such right or remedy shall be deemed to constitute a waiver or
such right or remedy or.any other rights or remedies of such party hereunder.
This Agreement and the rights, obligations and ¡elations of the parties hereto shall be
govemed by and construed in accordance with the laws of the Province of Ontario.
This Agreement may be executed in counterparts each of which shall constitute an
original and all of which taken together shall constitute one and the same instrument'
IN WITNESS WHEREOF the parties have duly executed this Agreement as of the date first written
above.
CORPORATION OF THE
MUNICIPALITY OF BAYTIAM
Mayor
Clerk
EASTELGIN FAMILY HEALTH TEAM
VWe have authority to bind the corporation
(d)
(e)
(Ð
(e)
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APPENDD(A
F'T]NDING
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Minlstry of Health Ministère de la Santé
and Long-Term Care et des Soins de longue durée
Primary Health Care Renouvellement des soins primaires
Primary Health Care and Équipe de renouvellement des soins
Family Health Teams primaires et éqüipes Santé familiale
Health System Accountability Division de la responsabilisation et de
and Performance Division la performance du système de santé
80 Queen Street, 3rd Floor 80, rue Queen, B" étage
Kingston ON K7K 6W7 Kingston ON K7K 6W7Tel: 613 650-5444 Tét. : 613 650-5¿|44Fax 613 650-5440 Téléc: 613 650-5440
January 14,2008
Municipality of Bayham
9344 Plank Road
Straffordville ON NOJ 1Y0
@ Ontar¡o
Attention: Margaret Underhill, Planning Coordinator-Deputy Clerk
Dear Ms. Underhill:
Re: Nurse Practitioner Funding Agreement under the Grow Your Own Nurse
Practitioner ("GYONP") lnitiative - Municipality of Bayham ("Organization")
Elgi104
The Ministry entered into an agreement with the Organization dated September 1, 2006
to facilitate the education of a nurse pract¡tioner (the "GYONP Agreement"), attached to
this Agreement as Schedule "E".
Pursuant to the GYONP Agreement, the Ministry, the Organization and the Nurse
Practitioner entered into a Return of Service Agreement (the "ROS Agreement"),
attached to this Agreement as Schedule "F", whereby the Nurse Practitioner agreed to
provide Services for the Organization for a two-year period following her registration as
a nurse practitioner.
This letter sets out the terms and conditions governing the funds the Ministry shall
provide to the Organization for the Nurse Practitioner's Seruices for the term of the ROS
Agreement,
Definitions
1. ln this Agreement, the following words shall have the following meanings:
"Agreement" means this agreement between the Ministry and the Organization,
all schedules attached to this Agreement and any instrument amending this
Agreement.
Elgi104 cYO PCNP Page 1 of 12
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' " Budget" means the budget attached as Schedule "8",
1'CNO" means the College of Nurses of Ontario.
"Collaborating Physician" means the physician with whom the Nurse
Practitioner enters into an agreement pursuant to subsection 9(d).
"Fiscal Period" means:
(a) in the case of the first Fiscal Period, the period commencing November 1,
2007 and ending on the first day that is March 31 following the date of this
Agreement; and
(b) in the case of Fiscal Periods subsequent to the first Fiscal Period, the
period commencing on the date that is April 1 following the end of the
previous Fiscal Period and ending the following March 31.
"Funds" means the funds described in section 3.
"Ministry" means the Ministry of Health and Long-Term Care.
"Nurse Practitioner" means Kristal Pitter RN(EC).
"Nurse Practitioner Records" means all records and documents created by the
Nurse Practitioner in providing the Services.
"Nursing Act" means the Nursing Act, 1991 , S.O. 1 991 , c. 32.
"Organization" means the Municipality of Bayham.
"Organization Records" means all records, invoices and other documents. created by or belonging to the Organization that relate to the Funds and the
operation of the Program.
"Program" means the program described in section 8 of this Agreement.
"Resident" has the meaning ascribed to in lhe Health lnsurance Acf, R.S.O,
1990, c. H.6.
"Service Area" means in the Municipality of Bayham.
"Services" means primary health care seruices that the Nurse Practitioner is
authorized by law to pedorm,
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2. This Agreement shall commence on November 1,2007 and shall end on October
30, 2009 unless terminated earlier pursuant Ìo section 21 ,22 or 24 of this
Agreement.
The Funds
3. Subject to section 27,lhe Ministry shall, in each Fiscal Period provide to the
Organization the Funds specified in the Budget for the provision of Services,
Based upon the reports provided to the Ministry pursuant to section 16, the
Ministry shall, for each Fiscal Period, subsequent to the first Fiscal Period,
approve a budget that shall be deemed:
(a) to be the Budget in respect of the succeeding Fiscal Period to which it
relates;
(b) to replace the Budget for the prior Fiscal Period; and
(c) to form Schedule "8" to this Agreement.
4. The Ministry shall make payments to the Organization in monthly instalments:
(a) in the amount lísted in the Budget;
(b) by direct deposit into a bank account designated by the Organization; and
(c) on the last business day of each month.
5, lf the Nurse Practitioner does not begin work on the first business day of the
month, the Ministry shall prorate the first payment to reflect the time the Nurse
Practitioner worked during the first month.
6, The Organization shall only use the Funds to operate the Program in accordance
with this Agreement and shall expend the Funds only in accordance with the
Budget.
7. The Organization shall not move Funds from one Budget category to another
without the prior written consent of the Ministry.
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' The Proqram
L The Organization shall operate a Program for the provision of primary care
seruices that ensures that Residents of the Seruice Area, who are patients of the
Organization, receive the Services of the Nurse Practitioner on a full-time basis
(where full-time is interpreted to mean a minimum of 35 hours per week,
exclusive of absence due to vacation, sickness and other reasons for absence
that are reasonably deemed acceptable by the Organization), at times that are
commensurate with the needs of the community in the Seruice Area.
9. In operating the Program, the Organization shall:
(a) engage the seruices of the Nurse Practitioner to provide the Seruices;
(b) ensure that the Nurse Practitioner is, and continues to be for the duration
of the Agreement, a member of the CNO who holds an extended
certificate of registration under the Nursing Act;
(c) ensure that the Nurse Practitioner maintains for the period during which
the Nurse Practitioner provides Seruices, malpractice protection in the
amount of not less than $5,000,000 on an occurrence basis;
(d) ensure that the Nurse Practitioner enters into an agreement with a
Collaborating Physician for the period during which the Nurse Practitioner
provides Seruices, for the purposes of, and to cover the matters outlined
in, Schedule "A";
(e) use its best efforts to ensure that the Nurse Practitioner:
(i) only provides Services for the benefit of Residents;
(¡i) does not charge any Resident any fee for any Seruice;
(ii¡) meets the Nurse Practitioner's professional obligations as
described in the Standards for Consultation with Physicians by
RNECS, issued by the CNO;
(¡v) provides all Seruices in compliance with all federal, provincialand
municipal laws and regulations, and any orders, rules and by-laws
related to any aspect of the Seruices;
(v) keeps and maintains all Nurse Practitioner Records in a manner
consistent with generally accepted accounting principles or clerical
practices, as the case may be;
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(vi) maintains all Nurse Practitioner Records and keeps them available
for review by the Organization and the Ministry for a period of
seven (7) years from the date of the termination or expiry of this
Agreement; and
(vii) maintains all Nurse Practitioner Records that contain personal
information about the people to whom the Nurse Practitioner
provides Seruices, in a confidential manner consistent with all
applicable laws;
(f) continue to contribute to the operation of the Program for the period during
which this Agreement is in effect, which contribution shall be satisfactory
to the Ministry;
(g) keep and maintain all Organization Records in a manner consistent with
generally accepted accounting principles or clerical practices, as the case
may be;
(h) maintain all Organization Records and keep them available for review by
the Ministry for a period of seven (7) years from the date of the termination
or expiry of this Agreement;
(i) allow the Ministry, upon twenty-four Q\ hours' notice and during normal
business hours, to enter upon the Organization's premises to inspect and
copy any Organization's Records in the possession or under the control of
the Organization which relate to the Funds; and
0) acquire all equipment, supplies and services (other than Seruices) it
purchases with the Funds through a process that ensures the best value
for funds expended.
Additional Terms and Conditions
10. The Ministry shall be entitled, at any time, to impose such additional terms or
conditions on the Organization that it considers appropriate for the proper
expenditure and management of the Funds and the operation of the Program.
lnspection and Audit
11. The Mínistry's right of inspection in this Agreement includes the right to pedorm
an audit of any kind including a review or examination of any aspect of the
Program or the Seruices or any Organization Records.
12. To assist the Ministry to carry out its inspection under this Agreement, the
Organization shall provide any other information to the Ministry reasonably
requested by the Ministry.
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' 13. The purposes for which the Ministry may exercise its inspection and audit rights
include:(a) determining for what items and purposes the Organization is expending or
has expended the Funds; and
(b) determining whether the Organization is operating the Program effectively
and in accordance with the terms of this Agreement.
14. Nothing in this Agreement shall require the Organization, except as otheruvise
permitted or required by law, to disclose any personal information, or any
personal health information or records to the Ministry.
15. No right conferred upon the Ministry under the Agreement nor any provision of
the Agreement shall be construed so as to give the Ministry any control
whatsoever over the Organization Records or the Nurse Practitioner Records.
Reports
16, The Organization shall submit to the Ministry the repofis listed in Schedules "C"
and "D", on the dates listed in Schedules "C" and "D", and such other repoñs as
the Ministry may request from time to time.
17. The Organization shall ensure that all repofts are in a form satisfactory to the
Ministry.
lndemnification
18. The Organization shall indemnify and hold harmless the Ministry, its officers,
employees and agents for any incidental, indirect, special or consequential
damages, or any loss of use, revenue or profit, by any person, entity or
organization including the Organization, arising out of or in any way related to
this Agreement.
lnsurance
19. The Organization shall put into effect and maintain for the period during which
the Agreement is in effect, at its own expense, all the necessary insurance that
would be considered appropriate for an organization operating a Program of this
kind, including:
(a) Commercial General Liability Insurance, to an inclusive limit of not less
than Two Million Dollars ($2,000,000) per occurrence for propefiy
damage, bodily injury and personal injury, and including, at least, the
following policy endorsements:
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' (i) Her Majesty the Queen in right of Ontario as represented by the
Ministry of Health and Long-Term Care, as an additional insured
with respect to the operation of the Program provided and the
provision of Services under this Agreement;
(ii) a cross-liability clause endorsement;
(iii) a contractual liability endorsement; and
(iv) a 30 day written notice of cancellation.
20. Upon request of the Ministry, the Organization shall provide the Ministry with
proof of insurance.
Termination
21. Either party, at any time, without reason and without liability, cost or penalty, may
terminate this Agreement upon giving 90 days'written notice to the other pany.
22. The Ministry may, in its sole discretion, without liability, cost or penalty, and without
prejudice to any other rights or remedies of the Ministry under this Agreement, any
other agreement, at law or in equity, terminate this Agreement immediately upon
giving wrítten notice to the Organization if:
(a) in the opinion of the Ministry:
(i) the Organization breaches any term or condition of this Agreement;
(ii) the Organization is unable to operate the Program;
(¡ii) the Organization enters into another agreement with the Ministry
for the same or similar purposes;
(iv) the ROS Agreement is terminated;
(v) the Organization breaches any term or conditíon of either the
GYONP Agreement or the ROS Agreement;
(vi) the Nurse Practitioner breaches any term or condition of the ROS
Agreement; or
(vii) the Nurse Practitioner ceases to provide Seruices for the
Organization in accordance with the terms of the ROS Agreement;
or if:
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' (b) the Organization makes an assignment, proposal, compromise, or
arrangement for the benefit of creditors, or is petitioned into bankruptcy, or
files for the appointment of a receiver; or
(c) the Organization ceases to operate.
23. lf the Ministry, in its sole discretion, considers the nature of the breach referred to
in section 22(a)(i), section 22(a)(v) or section 22(a)(vi)to be such that it can be
remedied and that it is appropriate to allow the Organization the oppottunity to
remedy the breach, the Ministry may give the Organization an oppoftunity to
remedy the breach by giving the Organization written notice:
(a) of the pafticulars of the breach;
(b) of the period of time within which the Organization is required to remedy
the breach; and
(c) that the Ministry shallterminate this Agreement:
(¡) at the end of the notice period provided for in the notice if the
Organization fails to remedy the breach within the time specified in
the notice; or
(¡¡) prior to the end of the notice period provided for in the notice if it
becomes apparent to the Ministry that the Organization cannot
completely remedy the breach within that time or such further
period of time as the Ministry considers reasonable, or the
Organization is not proceeding to remedy the breach in a way that
is satisfactory to the Ministry.
24. lf the Ministry has provided the Organization with an opportunity to remedy the
breach, and:
(a) the Organization does not remedy the breach within the time period
specified in the notíce;
(b) it becomes apparent to the Ministry that the Organization cannot
completely remedy the breach within the time specified in the notice or
such further period of time as the Ministry considers reasonable; or
(c) the Organization is not proceeding to remedy the breach in a way that is
satisfactory to the Ministry,
the Ministry shall have the right to ímmediately terminate this Agreement by
giving notice of termination to the Organization.
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' 25. ln the event of termination pursuant to section 24,lhe effective date of
termination shall be the last day of the notice period, the last day of any
subsequent notice period or immediately, which ever applies.
Suspension of Fundinq
26. Despite its right to terminate the Agreement pursuant to sections 21,22 and24,
the Ministry may choose not to terminate the Agreement and may choose to
suspend Funding under the Agreement for such period as the Ministry
determines necessary and appropriate.
Fundinq Upon Termination
27. lf this Agreement is terminated by the Ministry or the Organization (as the case
may be) pursuant to section 21,22 or 24, the Ministry shall:
(a) cancel allfuñher Funding instalments;
(b) demand the payment of any Funds remaining in the possession or under
the control of the Organization; and
(c) demand the payment of monies equalto any Funds used by the
Organization for purposes not agreed upon by the Ministry.
Fundinq at end of Fiscal Period and Upon Expitv
28. lf, at the end of any Fiscal Period or upon the expiry of the Agreement:
(a) the Organization has not spent all of the Funds allocated as provided for in
the Budget; or
(b) the Organization has used Funds for purposes not agreed upon by the
Ministry,
the Ministry may demand the payment of the unspent Funds or monies equalto
any Funds used for purposes not agreed upon by the Ministry, and the
Organization shall pay them ímmediately to the Ministry.
Debts Owinq to the Ministry
29. lf the Ministry demands the payment of any Funds or monies pursuant to this
Agreement, the amount demanded shall be deemed to be a debt due and owing
to the Ministry and the Organization shall pay the amount to the Ministry
immediately unless the Ministry directs othenruise.
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Municioalitv of Bavham
30. The Ministry reserves the right to demand interest on any amount ow¡ng by the
Organization at the then current rate charged by the Province of Ontario on
accounts receivable.
31. The Organization shall pay the amount demanded by cheque, made payable to
the "Minister of Finance", and mailed to the Ministry to the attention of the
Manager, I nterd isciplinary Practitioner Program.
Acknowledoement
32. The Organization shall acknowledge the support of the Government in all publicly
distributed reports and materials and in all advertísing and publicity relating to the
Program, in a format approved by the Mínistry.
Notices
33. Any notice, consent, approval or other communication required, permitted or
contemplated to be given under this Agreement shall be in writing and shall be
delivered personally or by courier, sent by certifìed, registered or postage prepaid
mail, or sent by facsimile, addressed to the other party at the address provided
below or at such other address as either party shall later communicate to the
other in writing in the manner provided by this section 33. All notices, consents,
approvals and other communications shall be addressed as follows:
To the Ministry:
I nterd isciplinary Practitioner Prog ram
Primary Health Care Team
80 Queen Street, 3d Floor
Kingston ON K7K 6W7
Attention: A/Manager, East and lnterdisciplinaryPhone: (613) 650-5444Fax: (613) 650-5440
To the Organization:
Municipality of Bayham
9344 Plank Road
Straffordville, ON NOJ 1Y0
Attention : Margaret Underhill
Planning Coord inator/Deputy ClerkPhone: (5fg) 866-5521Fax: (519) 866-3884
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' 34. All notices, consents, approvals and other communications shall be effective and
deemed to have been received:(a) at the time the delivery is made when the communication is delivered
personally or by courier;
(b) seventy-two (72) hours after deposit in the mail when the communication
is sent by certified, registered or postage prepaid mail; or
(c) at the time the facsimile is received when the communication is delivered
by facsimile.
Schedules
35. The following schedules are attached to this letter and form part of the
Agreement:
(a) Schedule '.A" - Terms of agreement between Nurse Practitioner and
Collaborating Physician ;
(b) Schedule uBu - Budget;
(c) Schedule uOn - Financial Repofts;
(d) Schedule uDu - Pedormance Repofts;
(e) Schedule "E" - Grow Your Own Nurse Practitioner Agreement; and
(f) Schedule "F" - Return of Service Agreement.
Suruival
36. Sections 11, 12, 13, 14,15, 16 (to the extent any report has not been submitted
in accordance with sectíon 16), 1 8,27,28,29,30, 31 , 36 and 38 shall survive
termination or expiry of this Agreement for a period of 7 years from its termination
or expiry.
Entire Aqreement
37. This Agreement together with the attached schedules listed in section 35
constitutes the entire agreement between the parties hereto with respect to the
subject matter contained in this Agreement and supersedes all prior oral or
written representations, agreements and understandings.
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and lnterdisciplinary
Municipalitv of Bavham
Riqhts and Remedies Cumulative
38. Except to the extent othenruise expressly stated in this Agreement, the rights and
remedies of the parties are cumulative and are in addition to, and not in
substitution for, any rights and remedies provided under any other agreement, at
law or in equity.
Please acknowledge your acceptance of the terms and conditions of this Agreement, by
signing both copies of this letter and returning them to the Ministry address identified in
section 33 of this Agreement.
Yours sincerely,
On behalf of and with the authority of the Municipality of Bayham, I hereby accept the
Signing r for the Munic of Bayham
Signing Officer for the Municipality of Bayham
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Schedule "A,"
Attached to and forming part of the agreement between the Ministry of Health and Long-Term Care and
the Municipality of Bayham dated the .. . .. .. day of ... . , . ...... 2008.
Terms of Agreement between the Nurse Practitioner and the Collaborating Physician
The agreement the Municipality of Bayham enters into with the Collaborating Physician(s) shall include
clauses:
(a) providing that the Collaborating Physician(s) shall provide ongoing professional support to the
Nurse Practitioner to enable the Nurse Practitioner to meet the Nurse Practitioner's professional
obligations as described in the Standards for Consultationwith Physicians by RN(EC)s, issued
by the CNO;
(b) warranting that the Nurse Practitioner and the Collaborating Physician(s) have established a
collaborative working relationship that allows the Nurse Practitioner to provide the Services and
to meet the Nurse Practitioner's professional responsibilities as prescribed by law;
(c) wananting that the Collaborating Physician(s) is a member in good standing of the College of
Physicians and Surgeons of Ontario;
(d) warranting that the Collaborating Physician(s) has and shall maintain for the period during
which the Collaborating Physician(s) is engaged by the Municipality of Bayham to provide
support to the Nurse Practitioner, membership in the Canadian Medical Protective Association or
its equivalent; and
(e) providing any other terms necessary to give effect to the obligations of the Collaborating
Physician(s) described above.
Elgil04 Schedule A
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Attachment (I)Municipality of BayhamSummary GYO NP FundingFor the PeriodSeptember 1,2006 to October 31,2007
(1)
Approved
Budget
September 1,2006
To
March 31,2007
(7 Months)
Q)
Approved
Budget
April 1,2007
To
August 31,2007
(5 Months)
(3)
RN Interim
Funding I
September L,2007
To
October 31,2007
(2Months)
(4)
Total
April 1,2007
To
October 31,2007
(2+3)
(s)
Total
September 1,2006
To
October 31,2007
(1+4)
ìN Salary Funding $ 30.948 $ 22,105 $8,842 s 30,947 $ 61.895
Benefits @ 26Vo 8,050 5.750 2,300 8,050 16,100
iii)RN Education Funding (Tuition + Expenses) 2
11,500 I1,500 $ 11,500
(iv)
,$.s $89,495
' RN Interim Funding September & October 2007 - RN Salary & Benefits: Annual Salary $53,053 (2 months @ $4,42lteach plus benefits @ $1,150/each)
2 RN Education Funding - approved one-time funding of $10,364 (Tuition @ $3,502 plus Other Education Costs @ $6,862) deposited November 30,2OO7 .
Elgil04 GYO NP 2007_08 Budget Template
GYO NP Funding
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Attachment (ff)
Prímary Care Nurse Practitíoner Funding Allocation
Maximum funding allocation of $116,650 and is to provide for each NP salary and benefit costs, and a portion of overhead expenses. Any additional
costs beyond the maximum allocation of $1 16,650 will need to be planned for by the organization.
. Nurse Practitioner maximum annual salary funding level of $85,320.
. Benefits inclusive of statutory employee benefits (e.g. CPP, EI, etc)
. Overhead Expenses exclusive of funding contribution(s) and/or in kind resources received from community and or/organization.
' Nurs" Practitínner Date of Hire - November t, 2007
Elgi104 GYO NP 2007-OB Budget Template
0708 Budget Request
Municipality of BayhamPrimary Care Nurse Practitioner Funding Request
E4penditure Categories
2007-08
Annual Funding
Request r
(i)NP Salary $ 85,320
(iÐ Beneftts 26Vo 22,184
(iii)Overhead Expenses 9,1,46
(iv)Total Annual Funding $ r16.6s0
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January 16,2009
The Municipality of Bayham
9344 Plank Road
Staffordville ON NOJ 1Y0
Attention: Margaret Underhill, Planning Coordinator, Deputy Clerk
Dear Ms. Underhill:
u
Re: Agreement between the Ministry of Health and Long-Term Care (the "Ministry") and
The Municipality of Bayham (the "Agreement") - ELGI104
Further to our letter of October 1, 2008, this shall serve to confirm that the Ministry has amended the
2008-09 Budget and Financial Reports to reflect the base funding level increase of $3,500 from
$116,650 to $120,150 effective April 1, 2008.
The new maximum Nurse Practitioner salary level has been increased by 2.25% from $85,320 to
587,240, and funding related to benefit and overhead costs has been increased by a total of $1,580.
Therefore, the Agreement is amended as follows:
1. The Budget in Schedule "8" is deleted and replaced by the Budget enclosed with this letter; and
2. The Financial Report in Schedule "C" is deleted and replaced by the Financial Report enclosed with
this letter.
Except for the amendments set out herein, the terms and conditions of the Agreement remain in full
force and effect.
Please review these amendments to ensure that they are consistent with your understanding of the
Agreement with the Ministry. Please sign both copies of this letter and return one copy to:
Minlstry of Health
and Long-Term Care
Primary Health Care
Health System Accountability
and Performance Division
80 Queen Street,3d Floor
Kingston ON K7K 6W7Tel: 6í3-536-3200
Tollfree: 1-866-766-0266Fax: 613536-3222
Mlnistère de la Santé
et des Soins de longue durée
Équipe de renouvellement des soins
primaires
Division de la responsabilisation et de
la performance du système de santé
80, rue Queen, 3" étage
Kingston ON K7K 6WZ
f d.: 613 536-3200
Sans frais :1 866 766-0266Téléc.: 613536-3222
¿I
Ministry of Health and Long-Term Care
Interdisciplinary Practitioner Pro gram
80 Queen Street, 3'o Floor
Kingston ON K7K 6W7
4461 -02-6 (06/1 I )
/,)
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The Municipalitv of Bayham
We would also like to take this opportunity to remind you that section 6 of the Agreement requires your
organization to expend funds only in accordance with the approved budget. Further, section 7 prohibits
the movement of funds from one budget category to another unless prior written approval is given.
With respect to the submission of quarterly reports, section 16 of the Agreement requires your
organization to submit them in accordance with the due dates listed in Schedule C "Financial Report"
and Schedule D "Performance Report". An electronic version of the Performance Report can be made
available upon your written request.
If you have any questions please contact Angela Bearance at Angela.Bearance@ontario.ca or call
613-650-5438.
Yours sincerely,
Salaried Models and Programs Unit
On behalf of and with the authority of The Municipality of Bayham, I hereby agree to the above noted
amendments to the Agreement.
Enclosures: Schedule "8" 2008-09 Revised Budget
Schedule "C" 2008-09 Revised Financial Report
Date
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Schedule I'BrrAttached to and forming part of the Agreement between the Ministry of Health and Long-Term care and rhe Municipality of Bayham dated the 25th dayof January 200g.
' Total Approved Funding - mædmum annual funding allocation increased by $3,500 from gl16,650 to $120,150 effecrive April l, 200g.
. NP Salary - ma<imum annual salary funding level increased by 2.25o/o from $85,320 to $87,240.
2 Retroactive funding of $2,625.03 owing for the period April 1, 2008 to December 31, 2008 (9 months x$291.67)to be deposited in conjunction with the revised January 30,
monthly payment of $10,012.50 for a rotal deposit of 912,637.53.
3 Sub$equent monthly payments to be deposited in the amount of $10,012.50 unless otherwise notified.
Elgil04 0809 Revised Budget.xls
Sched B Revised Budeet
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Schedule "C"Anached to and forming part of the Agreement between the Ministry of Health and Long-Term ca¡e and rhe Municipality of Bayham dated the 25th day of January 200g.Revised Financial Reporttr'or the Fiscal periodApril 1, 2008 to March 31, 2009
MOELTC
Revised
Budget
April 1,2008
To
March 31, 2009
Expenditures
Aprl-Jun30
Due
July 31,2008
Jull-Sep30 i Octt-Dec3l
October 31, 2008 i January 31, 2009
i
Janl-Mar3l
Due
April 30, 2009
April 1,2008
To
March 31,2009
I Expenditures - report actual expenditures that are related to Minisfy fi:nding only.
identified and reported in the section below.
ln Kind Funding Contribution(s) and/or resources received from the community and/or organization a¡e to be
Total
Ð
$
üi)
iv)
v)
. ,1..vin.ì
$s ,$$$
' In Kind Contributions - identifl, and report frrnding confibution(s) and/or in kind resources received from the communþ and/or sponsoring organization.
Please complete the above information and submit in accordance with the due date to:
Ministry of Health and Long-Term Care
Interdisciplinary Practitioner Program, Primary Health Care Team
80 Queen Streel, 3rd Floor
Kingston ON K7K 614/7
Approved By:
Etgil04 0809 Revised Budget.xls
Sched C Revised Fin Reoort
Dated:
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CORPORATION OF THE MUNICIPALITY OF BAYHAM
STAFF REPORT
TO: Mayor & Members of Council DATE: March 2,2009
FROM: 'Water/'Wastewater Superintendent FILE:
SUBJECT: Municipal Drinking Water Licensing Program NUMBER: E2009-003
Purpose
This report is to bring forward information on the Municipal Drinking Water Licensing Program,
implemented under the Safe Drinking Water Act.
Background
The Ontario Government has implemented the Municipal Drinking Water Licensing Program as
recommended by Justice O'Connor in the Part II report of the V/alkerton Inquiry. Justice O'Connor
recommended a new approvals framework for municipal drinking water systems, which would
require owners to obtain a license to operate their systems as well as incorporate a quality
management system into their operations.
A license will be issued by the MOE to the owner upon approval of the following:
1. A Drinking Water V/orks Permit (DWWP)
. a permit to establish or alter a drinking water system (together with a licence, this
will replace the certihcate of approval).
2. An Accepted Operational Plan
o this plan will be based on the Drinking Water Qualþ Management Standard
(DWQMS) and will document the operating authority's quality management system
(QMS).
3. Accreditation of the Operating Authority
o a third-party audit of the QMS will be the Basis for accreditation.
4. A Financial Plan
o as required under the Financial Plans Regulation.
5. A Permit to Take Water (PTTVi)
o a valid PTTW is required to be in place (not applicable to Bayham's system).
Owners are required to submit their operational plans and application for a DWWP and licence on
or before the dates prescribed by the Licensing of Drinking Water Systems Regulation (O. Reg.
188/07). Bayham's deadline as set out in the said regulation is May I,2009.
Staff Comments
ln January of 2008 a quality management system team was created utilizing Bayham water
/wastewater staff as well as the utilitv clerk. Over the course of the vear the team attended various
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2
seminars and certification courses, which has enabled them to develop a quality management system
through an operation plan (as attached) for the Bayham V/ater Distribution System. The operational
plan was developed by the use of the Ontario Drinking Water Quality Management Standard. This
standard emphasizes the importance through twenty-one elements of:
o proactive and preventative rather than strictly reactive management strategies to
identifr and manage risks to public health
o the establishment and documentation of management procedures
o meeting the management procedures and continuous improvement of the
management system
The operational plan is subject to annual internal audits and a third party audit once every three
years. Expenses for the third party audit are to be approximately $2500.00 for 2009 and every other
year there after.
In order to finalize the operational plan for submission to the MOE by the previously said deadline,
the contents must be endorsed by top management (municipal CAO) and the owner (council).
Attachments
Municipality of Bayham Water Distribution System Operational Plan.
Strateeic Plan Goal(s)
Goal #1 - Practice responsible financial management
Goal #2 - Ensure reliable, well maintained and secure infrastructure
Goal#7 - Promote excellence in environmental stewardship
Recommendation
That Staff Report 2009-003 be received,
And that Council endorse the Municipality of Bayham Water Distribution System Operational Plan,
And that the Plan be reviewed annually review revisions made as necessary to maintain and
continually improve the quality management system.
Respectfully submitted,
Ed Roloson
Water/Wastewater Superintendent
yle
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MUNICIPALITY OF BAYHAM
Bayham Water Distribution
System
Operational Plan
PREPARED BY: MUNICIPALITY OF BAYHAM
QUALITY MANAGEMENT SYSTEM TEAM
First Revision February 12,2009
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MUNICIPALITY OF BAYHAM
QUALITY MANAGEMENT SYSTEM
OPERATIONAL PLAN
Table of Contents
1. Quality Management System2. QMS Policy3. Commitment and Endorsement4. QMS Representative5, Document and Records Control6. Drinking Water System7. Risk Assessment8. Risk Assessment OutcomesL Operational Structure, Roles, Responsibilities and Authorities
10. Competencies11. Personnel Coverage 241712. Communication13. Essential Suppliers and Services14. Review and Provision of Infrastructure15. Infrastructure Maintenance, Rehabilitation and Renewal
16. Sampling, Testing and Monitoring17. Measurement and Recording18 EmergencyManagement19. Internal Audit20. Management Review21. Continuallmprovement
APPENDIX A - Council Endorsement
APPENDIX B - Organizational Structure
APPENDIX C - Process Flow Chart
APPENDIX D - Operational Structure
APPENDIX E - Operational Responsibilities and Authorities
Procedure A - Document and Record Control
Procedure B - Risk Assessment and Outcomes
Procedure C - Personnel Coverage 2417
Procedure D - Water Supply Emergency Plan
Procedure E - lnternal Audit
Procedure F - Management Review
Pg.2
Pg.2
Pg.2
Pg. 3
Pg.3
Pg. 3
Pg.4
Pg. 4
Pg.4
Pg. 5
Pg. 5
Pg.6
Pg.7
Pg.7
Pg.7
Pg.8
Pg.8
Pg.9
Pg.9
Pg. 10
P9.10
P9.11
P9.12
Pg.13
P9.14
P9.15
Pg.17
Pg.19
P9.24
P9.25
Pg. 33
P9.35
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Municipality of Bayham - Bayham Water Distribution System
1. QUALITY MANAGEMENT SYSTEM
This document will be the Quality Management System Operational Plan for the
Bayham Water Distribution System (DWS#260004748). The Municipality of
Bayham is the owner and operating authority of the said system.
The Quality Management System for Bayham covers the transmission and
distribution of potable drinking water to consumers within the Municipality of
Bayham. Treated potable drinking water is purchased from the producer, Elgin
Area Water Treatment Plant. The water enters the Bayham distribution system
from the Poft Burwell Secondary Water Supply System.
The Bayham Water Distribution System transmits and distributes potable drinking
water to the communities of Poft Burwell and Vienna.
2. QUALITY MANAGEMENT SYSTEM POLICY
The Municipality of Bayham and its water distribution system is committed to
comply with applicable regulations set forth by the Safe Drinking Water Act
(SWDA) 2002 - Ontario Regulation 17OlO3 Drinking Water Systems Regulation
and Ontario Regulation 169/03 Ontario Drinking Water Quality Standards and
other requirements. The Municipality of Bayham will supply clean safe drinking
water to meet consumer requirements and is committed to the maintenance and
continual improvement of the Quality Management System.
This Quality Policy is applicable to all water department employees and is
displayed in public areas of the municipal administrative offices and on the
municipal website,
3. COMMITMENT AND ENDORSEMENT
The owner (Mayor and Council) has passed a motion to endorse the operational
plan of the DWQMS and will review the revisions annually,
See AppendixA (pg.f 1)
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4. QUALITY MANAGEMENT SYSTEM REPRESENTATIVE
The WaterMastewater Superintendent will be the QMS representative or in his
absence, a Certified Operator.
The QMS representative will develop, implement, maintain and report the
effectiveness, including the need for improvement, of the QMS to the owner and
ensure that the current versions of the documents required by the QMS are in
use at all times. The representative will promote the QMS throughout the water
department and see that personnel are aware of all current legislation and
regulatory requirements that are relevant to the operation.
5. DOCUMENT AND RECORDS CONTROL
All records required by the Ministry of the Environment O Reg. 128104 and O.
Reg.170103 to demonstrate compliance and or conformance shall be maintained
per the regulations.
All material received is reviewed, acted upon if needed, filed in labeled folders in
a file cabinet, or placed in a binder and retained for five years. All material will be
archived. The municipality complies with Provincial Records Management.
See PROCEDURE A (pg. 17)
6. DRINKING WATER SYSTEM
The Municipality of Bayham is the owner and operating authority of the Bayham
Distribution System (DWS#260004748). As shown on the organizational structure,
the Mayor and Council are the head of the Municipality, and this responsibility is
delegated to the staff. See Appendix B (pg. 121Íor the organizational structure.
The Bayham Water Distribution System transmits and distributes potable drinking
water to the communities of Port Burwell and Vienna.
The Vienna water system consists of approximately 5km of PVC and concrete
ductile iron water main ranging in size from 6" to 12". The system currently has
47 main valves, 39 fire hydrants and 236 curb stops. The serviced population is
490 (approximate). An in-line booster pump with associated valving, rated at 45
L/s stabilizes the system's water pressure. The in-line booster pump is located at
the northwest corner of Centre Street and Vienna Line. The said water system
was installed ín 1977.
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The Port Burwell water system consists of approximately 12 km of PVC water
main ranging in size from 6'-10". The system currently has 63 main valves, 41
fire hydrants and 495 curb stops. The serviced population is 1020 (approximate).
The said water system was installed in 1971.
All customers within the Bayham Water Distribution System are metered and the
meters are read on a bi-monthly basis. There is no discount within our system
for larger users. All bills are calculated on a cubic metre rate.
Treated potable drinking water is purchased from the producer, Elgin Area Water
Treatment Plant. The water enters the Bayham distribution system from the Port
Burwell Area Secondary Water Supply System. The Port Burwell Area
Secondary System runs along Nova Scotia Line to the Port Burwell Tower and
Lakeview Re-chlorination Facility. Both of these facilities maintain secondary
disinfection using sodium hypochlorite complete with continuous on-line
analyzers, data loggers and alarms. On Nova Scotia Line the services and
hydrants are the responsibility of the municipality (Bayham and Malahide) in
which they are located. Water volumes entering the Bayham Water Distribution
System are metered at the Port Burwell and Vienna water meter chambers.
See APPENDIX C (pg. 13)
7. & 8. RISK ASSESSMENT AND OUTCOMES
See PROCEDURE B (pg. 19)
9. OPERATIONAL STRUCTURE, ROLES, RESPONSIBL¡TIES AND
AUTHORITIES
The WaterMastewater Superintendent shall keep the operational structure,
respective roles, responsibilities and authorities current, and shall communicate
this informatíon to the owner and personnel.
See APPENDIX D (pg. ra)
See APPENDIX E (pg. rs)
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IO. COMPETENCIES
The following table illustrates the competencies requ¡red by personnel whose
duties directly affect drinking water quality
The Municipality of Bayham's Water Department provides for training in their
annual budget process. At a minimum the training budget includes funding for
legislated and required training to maintain operator certification in accordance
with O.Re9.128104.
Training or knowledge gain may take the form of on or off-site training sessions
and seminars, on-the-job training, distance learning or courses of study. Where
appropriate, proof of participation or proficiency will be required as proof of
competency.
11. PERSONNEL COVERAGE
The water department is staffed from Monday to Friday 8:00 am to 4:30 pm five
days per week. The WaterMastewater Superintendent is the primary overall
responsible operator (ORO) and the back-up ORO is tracked through the water
system logbook and time sheets.
The 2417 personnel coverage procedure shows how after hour emergencies are
handled. Spectrum Communications bumps numbers until either the
superintendent or one of the operators is contacted,
Function Required Gompetencies Desired Gompetencies
WaterMastewater
Superintendent
o Minimum Class I Distribution
certificationo Minimum 10 years Class I
operation
o Development of all
capitaland regular
plans. WHMIS. First Aid (including
cPR). Leadership
Training. Confined Space
Trainino
Operators . Operator in Training to
Distribution Class I certification
. lnternal auditor
trainingo WHMIS. Confined Space
Trainingo First Aid (including
cPR)
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See PROGEDURE C (pg. 2a)
An on-call operator is assigned by the WaterMastewater Superintendent on a
weekly basis to respond to after-hours and weekend emergencíes. The on-call
operator performs chlorine residual testing and records booster pump run-times
on weekends and statutory holidays. When on-call, the operator is required to
remain within one hour driving time of the municipal water system.
In the event of a strike the non-union superintendent will perform day-to-day
operations and maintenance.
I2. COMMUNICATION
The QMS representative shall ensure the owner (Mayor and Council) is provided
with a current copy of the Operational Plan. The QMS representative shall keep
the owner informed of any changes to the QMS, the adequacy of infrastructure
requirements, the outcome of management reviews and other issues related to
the QMS on an annual basis.
Personnel will be informed of the QMS and of any changes or updates through
staff meetings with the QMS representative. A current version of the Operational
Plan is available for review by staff at the water department office and at the
municipal office.
Essentíal suppliers shall receive information regarding the QMS from the
purchaser if and when necessary.
Consumers may be informed of the QMS and any significant changes by
newsletters, flyers or handouts.
The QMS policy will be posted at the water department office and at the
municipal office. lt can also be viewed on the municipalweb site.
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13. ESSENTIAL SUPPLIERS AND SERVICES
Where applicable, supplies must meet or be equal to AWWA specifications.
Supplies are verified against the order requisition when received.
A list of suppliers and contractors has been developed and is in the water
department office. This list is reviewed annually by the WaterMastewater
Superintendent to ensure that it is current and up-to-date.
Only authorized municipal employees can purchase or engage service providers
as listed as set out in By-Law 2004-009 Procurement Policy.
14. REVIEW AND PROVIS¡ON OF INFRASTRUCTURE
The WaterMastewater Superintendent will communicate with the owner on an
annual basis the infrastructure necessary to operate and maintain the QMS.
The adequacy of the infrastructure to operate and maintain the distribution
system may be assessed based on Water department staff suggestions, water
quality trends and consumer complaints. The WaterMastewater Superintendent
will communicate to the owner, during the annual Management Review meetings,
the infrastructure deemed necessary to operate and maintain the Bayham
Distribution System.
I5. INFRASTRUCTURE MAINTENANCE, REHABILITAT¡ON AND RENEWAL
The following routine planned maintenance is conducted on the Bayham
Distribution System: annual valve inspection/exercising, annual hydrant flushing,
annual hydrant inspection, annual pressure testing, leak detection as required,
minimum annual inspection of watermain chambers, as well as the activities
required for maintaining the Vienna Booster station as listed in the preventative
maintenance binder at the water department office. All records are maintained at
the water department office in the appropriate binders using the forms
maintained in the back of the binder. All planned maintenance is scheduled and
communicated to staff by the water/wastewater superintendent. All records are
retained at the water depañment office.
Watermain or other equipment replacement is conducted on an as-needed basis.
Once per year, the water/wastewater superintendent prepares a summary of the
infrastructure maintenance, rehabilitation and renewal programs and specifically
reviews at unplanned maintenance to determine if additional planned
maintenance is required. This summary will be communicated to the owner
during the yearly Management Review meeting.
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16. SAMPL¡NG, TESTING AND MONITORING
All sampling, monitoring and testing is conducted at a m¡nimum in accordance
with SDWA O. Reg. 170103. Adverse water quality incidents ar€ responded to
and repofted as stated in the Operations Manual.
Samples are submitted to an accredited and licensed laboratory according to the
facility's sampling schedule as stated in the Operations Manual.
All analytical results from laboratory reports are keep and maintained as per
Document and Record Control. Sampling, testing and monitoring results are
readily accessible to the owner. As a minimum, owners are provided with an
annual summary of sampling, testing and monitoring results through SDWA
O.Reg. 170103 sections 11, schedule22 and through the Management Review
process.
I7. MEASUREMENT AND RECORDING
A contractor, according to the manufacturers' procedures, calibrates the portable
chforine analyzer annually. Calibration records are located in the Water System
Operations Manual.
The manufacturer calibrates the residential water meters on an "as-needed"
basis. The records of calibration are maintained and kept as per Documents and
Records Control
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18. EMERGENCY MANAGEMENT
The contamination of the treated water supply and a major or prolonged loss of
water supply are deemed to be emergency situations. The Risk Assessment
chart contained in the QMS Operational Plan (PROCEDURE B p9.19) can be
referenced, for emergency procedures and contingency plans.
The Municipality of Bayham has created an Emergency Response Plan as
established under By-law 2006-113 and the Emergency Management and Civil
Protection AcL RSO 1990. The custodian of this plan shall be the Corporation of
the Municipality of Bayham Community Emergency Management Coordinator
and Community Emergency Management Program Committee, who are
responsible for the annual review, revisions and testing of the plan. A specific
water supply emergency plan (PROCEDURE D pg. 25) forms part of the said
Municipal Emergency Response Plan. A list of emergency contacts and
essential suppliers and services are also kept with the emergency plan.
The QMS Representative will keep the emergency contacts and essential
suppliers and services list current.
The responsibilities of all affected positions within the municipality during an
emergency are listed in the municipal emergency plan as is in the emergency
protocol.
All water department staff are required to review the emergency plans annually.
Desktop simulations will be planned and documented to keep all water personnel
up to date on the emergency procedures.
I9. INTERNAL AUDIT
See PROGEDURE E (pg. 33)
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20. MANAGEMENT REVIEW
A management review will be completed annually with the QMS Representative
and the Chief Administrating Officer (Top Management) evaluating the adequacy
and effectiveness of the QMS.
See PROCEDURE F (pg. 35)
21. CONTINUAL ¡MPROVEMENT
The Municipality of Bayham shall strive to continually improve the effectiveness
of its Quality Management System through the use of corrective actions from the
annual audits and management review.
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COUNCIL ENDORSEMENT
APPENDIX A
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ORGANIZATIONAL STRUCTURE
APPENDIX B
MAYOR AND
couNcrL (owNER)
CHIEF ADMINISTRATING
OFFICER
(TOP MANAGEMENT)
WATER^/vASTEWATER
SUPERINTENDENT
(oMS REPRESENTATTVE)
Receives return call
assesses and
provides direction¿gACCOUNTING
CLERK
CERTIFIED
OPERATORS
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PROCESS FLOW CHART
APPENDIX C
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Municipality of Bayham - Bayham Water Distribution System
OPERATIONAL STRUCTURE
WaterÂlVastewater Superintendent
- Overall total responsibility
and reports to owners- Directs all general
operations
APPENDIX D
Accounting Clerk
- Communicates with all
water works staff- Communication during
emergency- Respond to and document
public complaints
Certified Operators
- Communicate and work
with all public works staff- Oversee contractors and
work- Communication during
emergency
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APPENDIX E
OPERATIONAL RESPONSIBILITES AND AUTHORITIES
Mayor/Council (Owner)
WaterMastewater Su peri ntendent
Resoonsibilities Authorities
Complete oversight of the entire
distribution system and the QMS
Ultimate responsibility for the
provision of safe drinking water
Ensure compliance with applicable
legislation and regulations
Financial, administrative authority
related to the distribution of safe
drinking water.
Resoonsibilities Authorities
Complete oversight of the entire
distribution system
Overall Responsible Operator
Quality Management System
representative
Provide and/or obtain resources for
the QMS and necessary
infrastructure and resources to
operate and maintain the drinking
water system safely and effectively
Ensure the system is operated in
accordance with all applicable
legislatíon and regulations
Lead for management reviews
Communication with mayor and
council about the QMS and the
water distribution system
Preparation of budget and planning
materials
Recommendation of system
improvements
Develops procedures and
processes for assuring water quality
Emergency response planning,
trainino
Financial, administrative and
technical authority related to the
distribution safe drinking water to
the Municipality of Bayham
Staffing-within the guidelines of the
Municipality and any in-force
collective agreements
Activity/program scheduling within
the department
Oversee adverse water quality
incidences and responses
ldentify and oversee staff training
needs
Make changes to the QMS
Delegate ORO to certified operator
in absence
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Municipality of Bayham - Bayham Water Distribution System
Accounting Clerk
Responsibilities Authorities. Communication/liaisonwith
Superintendent, operators. Communication of water shut-offs to
superintendent or operators due to
non-payment of account¡ Respond to and document public
complaints. Prepare reports as required by
regulations and circulate to
management and councilo Generate bi-month water billings. Communication during emergencyo Treasurer backup in the absence of
accounting clerk
Recommend changes to the QMS
Update and document changes to
QMS as required
Resoonsibilities Authorities. Daily chlorine residual testingo Weekly testing of water system. Regular maintenance. Report any incidents of non-
complianceo Respond to repairs directed from
superintendent, and accounting
clerko Water shut-offs as directed by
accounting clerko Bi-monthlv water meter reads
o Monitor process and equipment¡ Respond to public complaints as
relayed from superintendent, or
accounting clerko Recommend changes to the QMS
Operators
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PROCEDURE A
DOCUMENT AND RECORD CONTROL
QMS Document Gontrol
This procedure is applicable to the following QMS documents:o Operational Plano Procedures. Audit Checklistso Forms. Equipment Manuals. As Built Drawings
Greatinq New or Updatinq Existins Documents
. The need for document changes or for new documents or procedures maybe identified through audits or management reviews. The
WaterMastewater Superintendent will delegate the task of creating the
new document
o Any employee of the Water Department may request a change to an
existing QMS. The request must be made in writing, dated and submitted
to the WaterMastewater Superintendent. The request must include the
following information:
1. Reason for new or changed document - must belong in one or
more of these categories:
o Required by the DWQMS
o Enhances process control
o Reduces risk
" Supports regulatory requirements
. May improve operational efficiency
2. Outline of document change or new document content
o Narrative format is acceptable
. The requester shall develop the new/changed document and submit it to
the WaterMastewater S u perintendent for a pproval.
o Document changes or the need for new documents or procedures may be
identified through audits or management reviews.o Electronic versions of the new/changed documents will be created by the
Office Assistant and approved by the WaterMastewater Superintendent.
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Approvinq Documents
. All QMS related documents shall be approved by the WaterMastewater
Superintendent,o The WaterMastewater Superintendent shall be responsible for ensuring
that copies of the new or changed document show the revision number
and date modified and are distributed. Obsolete documents (due to
changes) shall be collected and destroyed.
Reviewinq Documents
o The Operational Plan and procedures shall be reviewed annually for
applicability and relevance.
Document Availabilitv
. All procedures, instructions, forms and checklists are retained in the QMS
binders at the water depadment office.. Original sets of equipment manuals and specifications are kept at the
water department office.o As appropriate, copies are kept at the reservoirs and pumping stations.
QMS Record Gontrol
This procedure is applicable to all records that demonstrate conformance to
DWQMS requirements. Ontario Regulations 170103 and 128104 coverall records
that demonstrate compliance.
Manual Records
o The record title shall be clearly visible and legibleo Manual records shall be legible. Pencil or any other erasable marker shall
not be used to record process or product information or data.. QMS records shall be filed by type by dateo QMS related water distribution records will be available at the water
department office.. QMS records shall be stored in such a manner as to prevent deterioration.. All manual records shall show the name or initials of the recorder and the
date (and time if appropriate) the record was generated.
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PROCEDURE B
RISK ASSESSMENT AND OUTCOMES
The QMS team consists of the WaterMastewater Superintendent, ceftified
operators and the account¡ng clerk. The QMS team will identify the potential
hazards and hazardous events, which could affect the water system, the control
measures to address the hazards, identify the Critical Control Points and control
limits, and associated methods of monitoring the controlling them.
Hazardous events and hazards were assessed on the basis of likelihood,
severity and detectablity. The assessment criteria are summarized in the
following tables and values were combined to give an overall level of risk as
shown.
Every year the WaterMastewater Superintendent will review the risk assessment
and ensure that the information and assumptions remain cunent and valid.
Every 3 years the WaterMastewater Superintendent will assemble a team to
conduct a new risk assessment.
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Description Likelihood of Hazardous Event Occurrinq Ratinq
Rare May occur in exceptional circumstances, and has not
occurred in oast
1
Unlikely Could occur at some time, historically has occurred less
than once every 5-10 vears
2
Possible Has occurred or mav occur once or more Der vear 3
Likely Has occurred or may occur on a monthly to quaderly
basis
4
Very Likely One or more occurrences on a monthly or more frequent
basis
5
Municipality of Bayham - Bayham Water Distribution System
Description Severitv of Hazardous Event Occurrinq Ratino
lnsignificant lnsignificant impact, little public exposure, little or no
health risk
1
Minor Limited public exposure, minor health risk 2
Moderate Minor public exposure, minor health risk 3
Maior Laroe oooulation at risk 4
Catastrophic Major impact for large population, complete failure of
svstems
5
Description Detectabilitv of Hazardous Event Ratino
Very
Detectable
Easy to detect, visual 1
Moderately
Detectable
lncreased flow rates 2
Normally
Detectable
Visually detectable but not on rounds or regular basis 3
Poorly
Detectable
Visually detectable but not inspected on a regular
basis
4
Undetectable Cannot detect 5
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ActivityorProcess
Step
Description ofHaza¡d PotentialResult ofHaza¡d Gomments Available Monitoring& Control Measures Emergency Procedure orGontingency Plan ttoo={,*J
.E(,0,
art
-ooo0,
oc¡
Fñ+¡(fÀ6rr_xã
-
ccP?
(E
fL
(.,
tr
(ú
0)
F
q)
(E
3
(5o
c
o)tr
->
o
q)
G
Èo
o
U)
Contamination
of source water
Chemical or
Biological
contamination
of source
water
No control
Notification by Elgin
Area Treatment Plant -
online monitoring
Notification by OCWA
Port Burwell Secondary
System - online
monitoríng and daily
chlorine residuals.
Monitor residuals at furthest
sampling points
Communication essential with
Elgin Area Treatment Plant -
depending on levels/demands at
other reservoirs and locations.
Communication essential with
Port Buruvell Secondary System
operating authoriÇ - dependent
on levels /demands at the tower.
On-going discussions with Elgin
Area Water Treatment Plant
operator; see if water quality
and/or system chlorine residual
has been restored.
Discuss water quality with
Medical Offìcer of Health (MOH)
and Elgin Area Treatment Plant
operators (should have reported
Ministry of the Environment
(MOE)). Communicate boil
water/drinking water advisory if
issued by MOH.
1 3 1 5
No-Below risk
threshold for
ccP
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Municipality of Bayham - Bayham Water Distribution SystemAct¡v¡tyorProcessStep Description ofHazard Potent¡alResult ofHaza¡d Gomments Available Monitoring& Gontrol Measures Emergency Procedure orContingency Plan ttoo=oÈJ I(,o(t,=l¡(!(,oc,o NlI.!2 i5iEo-ı1=-8 fi ccP?
c
.E
CJ)
(¡)
Ø
o
oc
c)
Power Loss QuantiÇ /
Quality
No oniine notification,
feedback by consumers
complaints, visual
checks daily basis
Contact secondary operating
authority to maintain adequate
tower level to maintain pressure
in system.
Reconfi gure distribution system
(i.e. open loop), if required.
3 1 1 5
No
Below risk
threshold for
ccP
Vandalism/
Terrorism
Quantity -
Chemical /
Biological
Contamination
Drive by visual checks
everyday.
Call police and contact MOH
and MOE Spills Action Centre, if
necessary.
1 2 3 6
No
No control at
this point
Failure of
booster pump
Quantity /
Qualig
No online notification,
feedback by consumers
complaints, visual
checks daily basis
Contact secondary operating
authority to maintain adequate
tower level to maintain pressure
in system.
Reconfigure distribution system
(i.e. open loop), if required
3 1 1 5
No
Below risk
threshold for
ccP
o
-c¡
oo
Watermain
Break within
distribution
system
Quantity /
Quality
Low pressure
/ back-
siphoning
Bacteriological
or chemical
contamination
Elevated
distribution
system
storage in
Port Bun¡¡ell
Secondary
Customer complaints;
Low pressure or high
flows, visual if at
ground, no on-line
indication, / monitoring
of flows from tower.
May not be aware of
fire/break.
Looping has improved
ability to isolate areas
and also maintain flow
in event of breaks.
Mapping
Repair; watermain disinfection
procedures per Operations
Manual, training.
Repair parts etc. stocked,
lf necessary issue boil water
advisory after consultation with
MOH.
4 2 3 I
No
No control at
this point
Loss of
chlorine
residual
(secondary
disinfection)
Biological
contamination
Legislated
under O.
Reg.
170t03.
Daily residual test¡ng at
far end of system,
weekly monitoring at
location in town. values
are tracked & trended
on data spreadsheet.
Flush the system; increase
chlorine dosage and resample.
Corrective actions required by
O.Reg. 170/03.
1 4 3 8
Yes
See O. Reg.
170t03
requirements
for corrective
actions.
Operational Plan - Revision 1 12-Feb-09 Page21
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Municipality of Bayham - Bayham Water Distribution SystemActivityorProcessStepDescription ofHazard PotentialResult ofHazard Gomments Available Monitoring& Gontrol Measures Emergency Procedure orContingency Plan ttooËq,I='¡C'c,U'=ll(goC'(,o N-ll il.YEıEo-EÍa8iÈ ccP?
Commissioning
of new mains
causing
contamination
Biological
contamination
Follow procedures for
disinfection of new
water mains in
Operations Manual.
Check chlorine
residuals and conduct
microbiological testing.
Follow conective action per
O.Reg. 170/03.
lf necessary, communicate
issuance of boil water advisory
after consultation with MOH.
1 2 1 4
No
Below risk
threshold for
ccP
Loss of
pressure -
waterman
break, major
fire
Quantity /
Quality
Low pressure
/ back-
siphoning
Bacteriological
or chemical
contamination
Water hammer,
consumer complaints.
Backflow contamination
prevented by 2" double
check valves on all
connections of
concerns.
Backflow preventor
required (residential
and commercial)
throuoh bv law.
Check Dressure and chlorine
residual. Discussion with MOE
and MOH if low.
lf necessary communicate
issuance of boil water advisory
after consultation with MOH.
Restore pressure and chlorine
residual. Conduct sampling per
MOH and MOE direction.
'l ¿1 4
No
Below risk
threshold for
ccP
Backflow from
private
plumbing
(Cross
connection)
Biological and
chemical
contam¡nation
Backflow
preventors
on all
connections
of concem.
Meters are installed
throughout
Backflow Dreventor
required (residential &
commercial) through
byJaw.
lnspect homes / commercial
properties in area, install
backflow preventor.
lsolate area; Flush the system
and sample as appropriate.
Notify MOH and MOE Spills
Action Centre. lf necessary,
issuance of boil water or
drinking water advisory after
consultation with MOH.
1 2 3 6
No
Below risk
threshold for
ccP
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Municipality of Bayham - Bayham Water Distribution SystemActivityorProcessStepDescription ofHaza¡d PotentialResult ofHazard Comments Available Monitoring& Control Measures Emergency Procedure orContingency Plan !oo€0,lfJ 'co(,tt,tr=¡ta!oo(¡,c¡Nñ+iEo-ı1a8 fi-ccP?
Biofilms Biological and
quality.
Visual inspection of
pipe breaks, reduced
flow in pipes, inability to
maintain chlorine
residual
Flushing and swabbing.
Replacement of old
water mains based on
material, age,
observations. MappÌng
2 2 1 5
No-below risk
threshold for
ccP
Operational Plan - Revision 1 12-Feb-09 Page23
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PERSON NEL COVERAGE 2417
PROCEDURE C
REGULAR HOURS
Call
519-866-5521
Follow Prompts
Call
5 1 9-866-5 521 or 519-87 4-47 61
Office Staff
Superintendent
receives
assesses
provides direction
Spectrum Communications
pages on-call operator
bumps numbers until answered
Staff
Makes necessary repairs
On-call operator contacts
Superintendent. Superintendent
directs staff as required
receives
Staff
makes necessary repairs
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Municipality of Bayham - Bayham Water Distribution System
PROCEDURE D
WATER SUPPLY EMERGENCY RESPONSE PLAN
AIM:
The aim of this plan is to:
emergency affecting residents, community or infrastructure within the
Municipality of Bayham.
and supporting agencies during a water supply emergency.
AUTHORITY AND CUSTODIAN:
This plan is published as an Annex to the Corporation of the Municipality of
Bayham Emergency Response Plan as established under By-law 2006-113, and
the Emergency Management and Civil Protection Act, RSO 1990.
The Custodian of this plan shall be the Corporation of the Municipality of Bayham
Community Emergency Management Coordinator and Community Emergency
Management Program Committee, who are responsible for annual review,
revisions and testino of the plan.
WATER SUPPLY EMERGENCY DEFINITION:
A water supply emergency is defined as a situation wherein the lives or property
of the Municipality of Bayham and residents of the municipality are threatened by
the effects of a water supply emergency from:
NOTIFICATION AND IMPLEMENTATION:
This plan may be implemented in whole or in part, as required, by the
Municipality of Bayham
with or without the declaration of an emergency by the Head of Council.
This plan may be activated through the notification of the Head of
Council, CAO or CEMC.
Upon implementation, all participating departments and agencies will respond in
accordance with the ouidelines described within this olan.
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AGENCY/INDIVIDUAL ROLES & RESPONSIBILITIES:
Eloin St. Thomas Health Unit
of an emergency resulting from a major or prolonged water supply event.
prolonged water supply emergency.
severe health impacts due to water supply loss or contamination.
Advisory or Boil Water Advisory.
water related issues and refer concerned citizens' calls, as appropriate.
required.
WaterMastewater Department. Municipalitv of Bayham
Medical Officer of Health and will advise CEMC.
likely to gather, if required.
required.
samples for lab analysis until the Seek Alternative Source Water Advisory
or Boil Water Advisory is lifted.
Fire Department
the water supply emergency.
performing duties.
protected by municipal hydrants.
Emerqencv Manaqement Ontario (if necessary)
Canadian Red Cross (if necessary)
assistance training for staff and volunteers of community agencies who
serve vulnerable clients.
Municipality of Bayham - Bayham Water Distribution System
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Municipality of Bayham - Bayham Water Distribution System
Human Resources Manager (As Designated)
Emerqency lnformation Officer
all press releases and information fact sheets issued.
Municipality.
Ontario Works
shelters
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Municipality of Bayham - Bayham Water Distribution System
NOTIFICATION GUIDELINE:
Eloin St. Thomas Public Health
Source Water Advisory or Boil Water Advisory and provides relevant fact
sheets by fax or email to the regional media if an extended alert is
anticipated.
Municipality of Bayham
Alternative Source Water Advisory or Boil Water Advisory.
the notification of their external partnering services.
the Municipality of Bayham Community Control Group (CCG) will
assemble to discuss the impacts of the issued Water Supply Emergency
Alert.
accordance with the Municipality of Bayham Emergency Response Plan
Notification Protocol.
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Municipality of Bayham - Bayham Water Distribution System
RESPONSE GUIDELINE:
When a major or prolonged water supply emergency event is declared by the
Warden of Elgin County and/or the Mayor of any municipality in Elgin County, the
lead will be the Emergency Community Control Group at Elgin County. The Elgin
County Community Control Group will provide direction to municipalities involved
in the emergency in accordance with the mandate of the Elgin County CCG.
The following guideline shall be followed when water supply conditions pose a
threat to municipal infrastructure, property and/or residents.
Elgin County CCG.
upon receiving a request from the Elgin County CCG for assistance or
deployment of municipal resources.
method of providing emergency response resources to facilitate effective
response pertaining to the request of the Elgin County CCG,
In the event the Elgin County CCG requests assistance from the Municipality of
Bayham and the Bayham EOC is activated, the roles and responsibilities of
municipal departments/representatives will include the following in addition to
roles and responsibilities outlined in the Bayham ERP:
Emerqency I nformation Officer
information fact sheets issued.
Municipality.
WaterMastewater Department
Medical Officer of Health and will advise CEMC.
likely to gather, if required.
required.
the water supply emergency.
water/wastewater employees working outside and performing duties
Operational Plan - Revision I l2-Feb-09 Page 29
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Municipality of Bayham - Bayham Water Distribution System
Fire Department
the water supply emergency.
performing duties.
protected by municipal hydrants.
Roads Depadment
the water supply emergency.
employees working outside and pedorming duties.
Deputy Clerk
etc.)
inquiry messaging)
Administrative Support Staff
Clerk
water pick-up center(s)
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RESOURCES
Water
Canadian Kool Water - 53104 Vienna Line, Port Bunryell, ON - Ph. 519-765-4970
Roses Sandytown Variety - 9292 Plank Road, Straffordville, ON - 519-866-5800
Mudford Family Food Town - 54362 Heritage Line, Straffordville, ON - 519-866-5505
Rick Beattie Bulk Water Supply - 1 1555 Culloden Rd - 519 866-3136
Water Pick-Uo Facilities
Municipal Council Chambers,9344 Plank Road, Straffordville, ON
Bayham Community Centre, 54164 Heritage Line, Straffordville, ON
Vienna Community Centre, 26 Fulton Street, Vienna, ON
Straffordville Fire Station, 55264 Third Street, Straffordville, ON
TRAINING AND SUPPL¡ES
Each participating agency is responsible for defining and providing the training
required by its own staff in performing its emergency roles at its own cost.
All costs and/or damages resulting from a water supply emergency will be
forwarded to the Treasurer of the Municipality of Bayham for consideration and
resolution.
RECOVERY
Recovery procedures will be implemented in accordance with the Municipality of
Bayham Recovery Plan.
Municipality of Bayham - Bayham Water Distribution System
Operational Plan - Revision I 12-Feb-09 Page 31
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Municipality of Bayham - Bayham Water Distribution System
PROCEDURE E
INTERNAL AUDIT
lnternal audits will be conducted to ensure that the OMS conforms to the
requirements of the Municipality of Bayham and of the DWQMS. These
requirements include ensuring that the QMS has been effectively implemented
and properly maintained.
The Municipality of Bayham may, from time-to-time, request that trained auditors
from a neighbouring municipality conduct internal audits. In turn, the Municipality
of Bayham may provide the same service to other municipalities as the case
arises.
Audits Conducted by Bayham
Auditors
. All internal auditors must have successfully completed a recognized 16
hour lnternal Auditor workshop
I nternal Audit Schedule
o lnternal audits are scheduled throughout the year. The audits are
scheduled by Element by month. The assigned auditor's name also
appears on the schedule.
o The audit schedule is developed and published at the end of February
each year for the upcoming fiscal year by the QMS Representative.
o Each element of the Standard is audited at least once during the fiscal
year.
Audit Planning
. The auditor shall review all related QMS documentation and obtain the
current version of the DWQMS checklist at least one week prior to the
audit, which will include results from the previous internal and external
audits.
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Municipality of Bayham - Bayham Water Distribution System
Conductino the Audit
o The auditor shall observe actívities, rev¡ew records and interview
personnel as necessary to ensure that the status of the audited element of
the QMS has been effectively covered.
Reportinq the Results
. The auditor shall submit a completed checklist and report to the QMS
Representative.
o The report shall include any requirement for corrective actions. Corrective
actions shall be communicated to the responsible individual and included
as part of Management Review input.
Audits Gonducted by Another Municipality
Auditors
o Outside auditors must provide proof of competency prior to conducting an
audit.. Current version of the DWQMS checklist must be used during the audit.
Audit Schedule
o Audits are to be conducted per the Municipality of Bayham schedule.
Planninq and Conductino the Audit and Repoñing the Results
o Audits may be planned and conducted per the procedures of the auditing
M u nicipality. Prior approval by the WaterMastewater S uperi ntendent,
o Audit results may be reported per the procedures of the auditing
municipality as long as the results are documented. Requirements for
corrective action must be indicated.
o Previous internal and external audits to be reviewed prior to the
commencement of a new audit.
Operational Plan - Revision 1 12-Feb-09 Page 33
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Municipality of Bayham - Bayham Water Distribution System
PROCEDURE F
MANAGEMENT REVIEW
This procedure defines the Management Review process to ensure the
continuing suitability, adequacy and effectiveness of the QMS.
Review Freouency
Management Reviews shall be conducted on an annual basis.
Review Participants
The QMS Representative convenes the management review. Attendees shall
include the QMS Representative and the Chief Administrating Office (Top
Management).
Review Input
The QMS Representative shall provide information and data concerning the
following categories, for the review:o Incidents of regulatory non-complianceo lncidents of adverse drinking water tests
" Deviations from critical control point limits and response actionso Efficacy of the risk assessment processo Results of internal and 3'o party audits
' Results of relevant emergency response testingo Operational performance and water quality trendso Follow-up on actions items from previous management reviews
' Status of action items (if any) identified between reviews
" Changes in resource requirements, infrastructure, process,
personnel, Drinking Water Quality Management Standard or
regulations that could affect the QMSo Resources needed to maintain the Quality Management Systemo Consumer feedback, and
" Staff suggestions
Review Process
The Management Review shall be a planned event. An appropriate time shall be
set aside by the participants to ensure a thorough review of the QMS is
conducted.
Each input category shall be reviewed in order to identify if, where and when
improvements to the QMS and its procedures are required.
Operational Plan - Revision 1 12-Feb-09 Page 34
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Municipality of Bayham - Bayham Water Distribution System
The QMS Representative shall make note of any changes or act¡on items
required during the course of the review.
Review Output
A list of changes required to be made to procedures or other QMS based
documentation and processes and/or amendments must be made within 30 days
Complete a list of "action" items if applicable. Action items shall identify the
individual responsible.
A list of recommendation(s) for any human or financial resources may be
required to maintain and improve the QMS.
The QMS Representative shall maintain minutes of management review. These
minutes shall include the date and time of the review activity and the name of
participants.
Operational Plan - Revision 1 12-Feb-09 Page 35
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Page 232 of 256
CORPORATION OF THE MTJNICIPALITY OF BAYIIAM
STAFF REPORT
TO: Mayor & Members of Council
FROM:'WaterÆVastewaterSuperintendent
SUBJECT: Sanitary Sewage Capacity Study
DATE: March 2,2009
FILE:
NUMBERz 82009-002
Purpose
This report is to bring forward information related to the sanitary capacity study dated January 30,
2009.
Background
CJDL consulting engineers were retained by the municipality to complete a sanitary sewage study to
assess reserye capacity and the critical time frame for future expansion to accommodate ongoing
growth. The assessment included a review of the wastewater treatment plant capacity, trunk sewer
capacities and individual pumping station capacities within the Villages of Port Burwell, Vienna,
Straffordville and Eden.
Staff Comments
The attached capacity study utilizes a 1.6%o annual growth rate (as per IBI Growth Study dated Feb
2008) anticipated for the next l0 years (to 2017) and assumes a rate equal Io l.60/o for the years
beyond 2017.
With the said forecasted growth rates the capacity at the WWTP will be exceeded in the year 2022.
It is recommended that a long-term plan for future upgrades be initiated once the facility reaches
90%ó capacity anticþated to occur by 2013.
The main pumping stations located in Eden, Straffordville and Vienna are currently operating at less
than half the design capacity. By 2017 these pump stations may be at the half capacity point and are
anticipated to be able to serve the communities for at least an additional 50 years, however it is
recontmended that if municipal water is extended to Straffordville and Eden that capacities and
growth be re-evaluated.
The main pumping stations in Port Burwell are projected to be operating at 660/o and 84%by 2017 .
It is therefore recommended that these pump station capacities be re-evaluated for each large
development proposal within Port Burwell inflow from storm water runoff, groundwater, residential
sump pumps and other illegal connections, as they are all potential capacity robbers. The overall
performance of the wastewater plant, collection system and pump stations have not currently been
compromised.
Attachments
Municipality of Bayham Sanitary Sewer Capacity Study.
Strateeic Plan GoaI
Goal #5 - Develop a new and improved infrastructure network.
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Recommendation
That Staff Report 2009-002 and the Municipality of Bayham Sanitary Sewage Capacity Study be
received for information.
Respectfully submitted,
Ed Roloson
Water/Wastewater Superintendent
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Page 234 of 256
,c)
MTIIICIPALIT .Y. OF' BAYITAM
Cyril J. Demeyere Limited
Consulting Engineors
261 Broadway, P.O. Box 606
Tillsonburg, Ontario
N4G4JI
CJDL
Consutüng Englmss 30 lanuary 2009
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0802
30 January 2009
Municipality of Bayham
Sanitary Sewage Capacity Study
1.0 OvERvrEw
The Municipality of Bayham has retained CJDL to complete
capacity and the critic¿l time frame for future expansion
assessment includes a review of the sewage treafment plant cap
pumping station capacities within the Villages of Port Burwell,
þrobiem areas along with,possible improvéments and time frames will also be identified.
A Key Plan of the Municipalþ of Baybam is inoluded as Figure No. 1
2.0 PORT BI]RWELL \ilASTTWATER TREÄTMENT PLA}IT
2.1 Design Capacþ
ÍXn,îi"i3ffi l*"*:ilif åi"'Ji'ffii
tre¿tment plant further upgrades werc completed on
the exfiltration gallery and effluent outfall in 2005 to relieve saturatio¡ of the surrounding_gr_ ounds. The
WWTP currentþ op-erates under Minist¡y of Envi¡onment Certifioate of Approval #73374ÇYQIA
(included in Apf,endix A) and was desiped the criteria as listed in Table No. 1.
Table No. 1- Design Criteria
Description Value
Design Population 2337+
Per Capita Flow
(includes infiltration and
inflow allowance)
454Uperconlday
Harrron Peaking Faotor 3.55
Average Daily Flow 1060 m3/day
Peak Flow R¿te 43.55 L/s
Plant Hydraulic Capacity 3763 ñlday
+The desþ population is based on the following breakdown for seruiced communities: Vienna - 430,
Straffordville - 825, Eden - 200 and Port Burwell - 882 : Tolal2,337.
CJDL
Cor¡qlt¡ng C¡rglnÉetrs Page I of 13
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2.2 Existing Operations
uture growth.
The past three (3) years of recorded flow data (Appendix B) are be summarized in Table No. 2.
Table No. 2 - \ryWI" Recoriled X'low Data 2005 to 2W7
I)escriotion 2005 2006 2007 AveraEe
Averase Dailv Flow (d/dav)6t2 637 595 615
Maximum Dailv Flow lm3/dav)tr79 I23t 1438 1283
Ave¡aqe Dailv Flow (m3ldav)1060 1060 1060 1060
Plant Hvdraulic Canacitv (m3ldav)3',t63 3',t63 3763 3763
To Car¡aoiÎll- - aYerase dailv flow 57.7%60.1o/o 56.1%58.0%
o/^ A.qnaaifit - mrximrrm ¡lailv flow 31.3o/o 32.1Vo 38.2%74 1o/¡
Flow data from the WWTP indioates that it is operati
Table No. 3 represents the cunent plant utilization based on a design per_capit4- flow rate of
2!ÛL/personlday and 2006 cênsus data-for Eden, Straffordville, Vienna and Port Bwwell.
Table No.3 Current WIVTP Utilization
Description Value
Population 2810
Per Capita Flow
(incl. infilhation & inflow allowanoe)
250 L/person/day
Average Daily flow 703 ñlday
Design Average Daily Flow 1060 m3/day
Capaoity Used 66%
Harmon p€aking Factor 3.55
Maximum Daily flow 2494 m'lday
Plant Hydraulio Capacity 3763 ñlday
Capaoity Used 66%
CJDL
ønrltùlg €lElnEcFs Page2 of 13
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2.3 Loading Parametens
The IWWTP was desiped to accommodate tea.tnent of influent with theoretical design parameters as
shown in Table No. 4
Table No. 4 W\ilI? Ilesign Parameters
Design Parameter lnfluent Concentr¡ti on (mg/l)
BOD 200
TSS 200
Phosphorous 1l
Table No. 5 WWTP 2007Influent Pammeters
Pmameter 2007 Average Influent
Concentr¡tion (mg/I)*
BOD 198.2
TSS 236.r3
Phosphorous 6.29
sampling and testing are shown in Table No. 5.
The data from sampling the initial design sriteria
the plant should be able desþed. This is also s
the l¡rrest MOE Inspectio dicates an overall compli
in the Certifrcate of Approval.
2.4 Septage Receiving Station - Effect on Capacity in X'uture
The Municipality of Bayham intends to constuc't a Septage Receiving Station (SRS) at the WWTP. This
facilþ wiú próvíde r.ptug. haulers a local safe disþsal site. -The SRS wiÍl include_ a- septâge
prooeísing/scriening unif, a-receiving/holding tånk with niixers and a transfer pump that will feed septage
into the sewage tea,tuent plant at a oonholled rate.
The total expected volume of septage to be received
Us). This represents only 0,47Vo of tlre plants capac
characteristics (significantþ more ooncentrated) tl
65 times the c
d will be svste:
It is estimãted
volume in plant capacity. Therefore, septage receit
the plant's capacity in the future and this usage mu
c.JDL
f-olHldng Cnghers P¡gc 3 of 13
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2.5 X'uture Capacþ - 2017
A recent Growth Study was completed by IBI Group for the Municipalþ of Bayham (seeAppendix D),
as part of the 5 year Offrcial Plan review. The study indicated a 1.6% qnnual growth rate can be
anticþated for the next l0 years (to 2017). This would project a future total population in the seruiced
communities of 3345.
Assuming a similar growth rate in the rural un-serviced areas as the serviced areas, even though ounent
P¡ovincial Policy does not favour this, the âmount of septage would increase to 2179 rfr/year (5.97
m3/day) (0.069 Us) and would account for 16.9% of the plant's capacity at that time.
Table No. 6 - 1VWTP ljtilization - 2Ol7
Description V¡lue
Design Population 3345
Per Capita Flow Rate
(includes infilfration and inflow allowance)
250 Upersonlday
Average Daily Flow (sewage only)863 m3/dav
Design Average Daily Flow 1060 m3lday
Capacþ Used 79%
Harmon Peaking Faotor 3.55
Ma:<inum Daily Flow (sewage only)2969 m1/day
Plant Hydraulic Capacity 3763 rrflday
&paaity Used (sewage only)79o/o
Capacity Used (sewage + septage)96%
Past performance and gfowth projections indicate that üre WWTP will be able to serve the Municipality
ofBayham up to and beyond 2017.
2.6 Infiltration
The MOE recommends that sewage treatnrent plants be designed for 225 to 450 Uperson/day plus an
allowance for infilftation and inflów. Historio-flow data colleoted from the WWTP indicates that on
average they receive only 218 Uperson/day. This could lead to tlre conclusion that infilüation and inflow
a¡ea ñot a óerious concorn. Thé data doés, however indicate a correlation between 'wet weather' and
increased flow rales at the W'WTP, The'Conceptual Design Report" - December 1998 by Acres also
noted that plant flow rates respond to rainfall evênts and that 'twaste strength ..,. reduces dgrþg 'yet
weather' cónfi¡ms ¿¡ ìmpact ıf inflow on the sewer system as conpared to continuous infilt¡ation
impacts." This report was completed during the period when only the sanitary sewers in Port Burwell
lvere connected to TJVWTP.
In summary, it can be concluded that inflow from stormwater runofl groundwater and residential sump
pumps is a concærn, however the plant staff have been able to effectively manage the peaks in flow to
ènsuie the comFosite effluent testing meets all requiremorts. Overall perfonnance of the WWTP has
not yet been unduly compromised bi infiltration. in the future, it may bi beneficial to the Municipatþ
as the WWTP nears its ıapaoity limits to investigate these sources of inflow and initiate a program to
eliminate them in order toiedu-ce peak flows to tùe WIüTP and thereby effectively increase capacity.
CJDL
CoMltlrlg €ndlnÊ€n=Page 4 of 13
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2.7 X'uture Capacity - Beyond 2017
forecast growth rate,
2.8 Areas of Concems - WlryTP
Approval and a
t"'å'fo1î":,iiå
indications for
spection.
o arear¡ of major oonc€rf,, no required improvements
not indic¿te any existing capaoity problems or any
future.
3.0 PIIMPING STATIONS
partially servicæd communities rely on eigtt (8)
iäual communities, from communþ to community
rtment Plant (WW'IP).
3.1 Eden - (P.S. No. 1)
The single purnping station fhat services the Hamlet
approximately 340 metres southwest of Eden Line.
handle a peak sewage flow of 4.0 Lls (346 d/day)
(605 m3/day). It is equipped with two (2) pumps, o!
This pumping station currently operates under Mini
66YQI4 (Appendk A).
A drawing illushating the sewage collection system in Eden is included as Figure No. 2
3.1.1 Design Capacity
Table No. 6 - Pumping Station No. I Design Criteria
Description VaIue
Design Population (2000)200
Per Capita Flow Rate
(inoludes infilhation and inflow
allowance)
454 Upersonlday
Average Daily Flow 91 frlday
Flarmon Peaking Factor 3.8
Peak Flow 346 mslday
Pumping Station Capacity 7.0Us:605 m5lday
CJDL
CodsuHng Cft¡lnffi Page 5 of 13
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3.1.2 Existing Conditions
Table No. 7 - Pumping Station No. 1 Existing Utilization
The recorded flow data from the pumping station in Eden @.S. No. 1) in4icares that this community
contributes a hþer per capita flow rate (310 L/person/day) than the Munioipalþ does on average (2!Q
Uperson/day). In thoevaluation of future capacúy of this pumping station a per capita flow rate of 357
Uperson/day should be used. This equate to 310 Uperson/day x l.l5(factor of safety).
3.13 Future Conditions
Table No. 8 Pumping Station No. I Utilization 2017
Description Value
Population (2006)200
Recorded Average Flow
Rate (2005-2008)
61í trlday
Harmon Peaking Factor 4.ts
Peak Flow 256 rflday
Peak Flow Desþ Capaoity 605 m3/day
Yo Capaoity (Peak Flow)42o/o
Description Value
Population (20t7)238
Per Capita Flow Rate
(includes infiltration and inflow
allowance)
357 Uperson/day
Average Daily Flow 85 m'/day
llarmon Peaking Factor 4.12
Peak Flow 350 m3/day
Peak Flow Desþ Capacrty 605 msiday
o/o Capzcity @eak Flow)s8%
It was assumed that the growth rate of Eden would remain constaût with the overall growth rate of the
entire Municipality of Bayham at l.60/o as pojected by the uld
be noted that if municipal water is eÉended to Eden, the pr re'
evaluated, as well as, the capacity of the sewage punping
CJDL
Conrltlng €nglæëg Pagp 6 of 13
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3.1.4 Summary
The pumping station in Eden is currentþ operating at approximately a2% of capaqþ and has sufücient
capaırty to sèrve the community in the fi¡ture design year of 20L7. If growth continues at the same r¿te
beyond 20L7, the pumping station should have sufficient oapaoity to 2051.
3.2 Straffordville
The Village of Straffordville is servioed by two local
both a local a¡ea within Straffordville as well as tl
station that transfers all of Eden and Straffordvillr
desiped by Aores & Assopiated (2000) and ourrent
of Approval #7337 -6fYQIA (Appendix A). Only thr
to record the volume of sewage pumped.
A drawing illusftating the sewage collection system in Straffordville is included as Figure No. 3.
3.2.1 ÛIain Pumping Station @.S. No. 5)
This pumping station was originally designed for a peak sewagc flow of 24.1 Us Q074.i14Ð however
it was ultimately built with a ıapacity of34.8 Us (3007 m3lday), It is equipped with two (2) pumps, one
being a duty pump and the other a standby pump.
3.2.1.1 DesÍgn Capacity
T¡ble No. 9 - Pumping Station No. 5 Desþ Criteria
Description Vnlue
Desien Population (2000)Eden - 200
Straffordville - 825
Total - 1025
Per Capita Flow R¡te
(inoludes infrltration and inflow
allowanoe)
454 Upersonlday
Harmon Peaking Factor 3,8
Average Daily Flow 465 mldry
Peak Flow 1767 Élday
Pumping Station Capacity 34.8I,/s = 3007 m3ldav
CJDL
CoreulUne €rgins Page 7 of 13
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3.2.12 Existing Conditions
Table No. 10 - Pumping Station No. 5 Existing Utilization
Description Value
Population Q006)Eden - 200
Straffordville - 1070
Totsl1270
Recorded Average Flow
Rate (2005-2008)
25t.1ñldry
Ilamron Peaking Factor 3.73
Peak Flow ll84 frlday
Peak Flow Desþ Capacity 3007 m3lday
Yo Capæity (Peak Flow)3Lo/o
Actual Per Capita Flow Rate 197.7 Upercoo/day
The existing flow data from the main pumping station in Straffordville @.S, 5) indicates that overall the
combined c-ommunities of Eden and S^tratrordiille have lower flows than predicted flow by the average
of the entire municipalþ. However, when predictíng firture flows, the higher value (average of entitt
municipality) 250 Uperson/day should be used.
32.1.3 X\rture Conditions 2017
Table No 11 - Pumping Station No. 5 Utiliz¡tion 2017
Description Value
Population Q0l7)Staffordville - 1274
Eden - 238
Total 1512
Per Capita Flow Rate
(includes infiluation and inflow
allowance)
250 Uperson/day
Harmon Peaking Factor 3.68
Averago Daily Flow 378 mlday
Peak Flow (Peak Flow)I39l '--'lday
Pçak Flow Desip Capacity 3007 ñlday
o/o Capaoity 46%
CJDL
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3.2.1.3 Future Conditions 2017 (Contd)
It was aszumed that the growth rate of Straffordville would remain c¡nsistent with the ovorall groryth ratg
simí by the Gtowttt
ould to Eden and/or
ated the oaPacþ of
the pumping station.
3.2.1.4 - Summary
The main pumping station in Str¿ffordville is cunently operating at3l7o oapxci.ty-ryoll Þq at46To nthe
yezr 2017-ani if growth continues at the same rate¡ as predicted to 2017, will be able to sen'e the
communit¡r for at least an additional 50 years.
32.2 Other Puurping Stations - Straffordville @.S. No.2' P.S. No.3' P.S. No.4)
1. A Per Capitat Flow Rafe muoh higher than the Measured Per Capital Flow Rate was used in
the initial desþ.
2. Each individual pump was designed to servioe a specific geographic bibutary area and frtose
tibutary artas have not changed.
3. The Municipalþ's staff is satisfied with the performance of the facilities.
3.3 Vienna (P.S. No.O
A single pumping station services the Hamlet of Vienna and also conveys thle sewage-$at is pum-ped from
Fden-and Snânoitville to the WWTP. It was designed by Acnes & Aisociated (2000) to handle a peak
acþ of 45 L/s. it is equipped with two pumps,
Thil pumping station currentþ operates under
66YQL4 (Appendix A).
A drawing illustrating the sewage collection system in Vienna is included as Figure No. 4
CJDL
Conrdtho Cnllnãs Prge 9 of 13
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33.1 Design Capacity
Table No. 12 - Pumping Station No.6 Design Criteria
3.3.2 Existing Conditions
T¡ble No. 13 - Pumping Station No. 6 Existing Utilization
Description Value
Design Population (2000)Eden - 200
Straffordville - 825
Vienna - 430
Total 1455
Per Capita Flow Rate
(includes infilhation and inflow
allowance)
454 Uperson/day
Average Daily Flow 660 m'lðay
Harmon Peaking Factor 3.80
Peak Flow 2508 l"'*lday
Pumping Station Capaorty 45 Us:3888 ñlday
Description Value
Population (2006)Fden - 200
Straffordville - 825
Vienna - 500
Total - 1525
Recorded Average Flow
Rate (200s-2008)
251m1/day
Ilarmon Peaking Faotor 3.67
Peak Flow 921m3lday
Peak Flow Design Capacity 3880 m3/day
% Capacity (Peak Flow)24%
Actual Per Capita Flow Rate 164.6 L/person/day
in Vienna (P.S. No. 6) indicates that the overatl flow
the amount predicted by the average of the community.
value (average ofthe eirtire municipatity) 250 Uperson
should be used.
CJDL
Conidüng cnglffis Page l0 of 13
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3.3.3 X'uture Conditions - 2017
Table No. 14 Pumping Station No. 6 Utilizttion2OlT
Description Value
Population (2017)Eden - 238
Straffordville - 1274
Vienna - 595
Total - 2707
Per Capita Flow R¿te
(includes infilhation and inflow
allowance)
250 L/penon/day
Average Daily Flow 527 mlday
Harmon Peaking Factor 3.57
Peak Flow 1880 m3/dav
Peak Flow Desþ Capacity 3880 m3/day
o/o Capacity @eak Flow)49%
It was assumed that the growth rate of the area serviced by the Vienna pumping station would remain
consistent with the overall growth rzfe Q,6%'¡ of the Municipality of Bayham as predicted by the Growth
Study þ IBI Group (2008). Again, it should be noted that if municipal water is extended to Eden and/or
Shaffordville, the projections for anticipated gfov¡th must be re-evaluated along with the capacity of this
pumping station.
33.4 Summary
The main pumping station in Vienna is currently operating at24Yo capacity and is projected to be atAf/o
in the year 2017 and, if growttr oontinues at ths same rate beyond 20l7,will be able to service the
community for approximately aû additional 50 years.
3.4 Port Burwell
The Village of Port Burwell is serviced by two (2) local pumping stations and a portion of the Village
west of the Big Otter Creok relies on gavity s€wers only. The two (2) pumping stations do not have
individual flow meters.
A drawing illustrafing the sewage collection system in Port Burwell is included as Fþre No. 5
Flow data is available for the WU/TP and if the measured flow from the other communities served bv
the W.WTP is subtraoted, the flow from Port Bwwell is calculated to be:
Port Burwell Average Flow - 256 mslday (2003 - 2008).
The Brook Street Pumping Station @,S. No. 7) was designed by Giffels (1983) and is equipped with two
(2)3.I8I^/s sewage pumps, one duty and one standby.
c'JDL
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3.4 Port Burwell - contd.
Table No. 15 - Pumping Station No. 7 Design Criteria
Ilescription Value
Design Capaoþ (1983)3.i8 Us
Design Population 185
Per Cçita Flow Rate
(includes infilhafion and inflow
allowance)
280 Uperson/day
Estimsted Average Daily Flow 0,60 L/s
Hannon Peaking Factor 3.73
Estimated Peak Flows 2.24Us
%o Capacity @eak Flow)70o/o
The Union Street Pumping Station (P.S. No. 8) was designed by Giffels (1983) and is equþped with two
(2) 18.8 L/s sewage pumps, one duty and one standby
Table No. 16 - Pumping Station No. I Desþn Criteria
Descríption VaIue
Desip Capacity (1983)18.8 Us
Design Population 860
Per Capita Flow Rate
(inoludes infiltration and inflow
allowance)
280 I/person/day
Estimated Average Daily Flow 2.79 Us
Harmon Peaking Factor 3.73
Estimated Peak Flows 10.40lls
o/o Capacity (Peak Flow)55%
It was assumed that the growth rate of the area serviced by the Port Burwell pumping stations would
remain consistent vvith thé overall growttr ¡atB (1.6%) of the Municipalrty of Bayham as predicted by the
Gror¡¡th Study by IBI Group (2008). It is possible to estimafe tþat in the year 2017 tþe Union Sþeet
Pumping Staiion(P.S. No. 7) will be ú84% of oapacity and the Union Steet Pumping Station (P.S. No.
8)will be 66Yo aapacity.
';Ji#Itr:i*',ffijff
"Tffi ,'Jffi
a single punping stations. Therefore,
each large proposed development must re-evaluate oapacities.
CJDL
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4.0 Areas of Concerns - Pumping Stations
indicated no areas of major concem or aress of potential
any existing capaoity probléms or any potential problem areas
5.0 Conclusions
Stations located throughout the
oapacities and have the necessary
n7.
All of whioh is respectfrrlly submitte{
Poter J. Penner, P.Eng.Andrew Gilvesy, P.Eng.
CJDL
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, p2/24/2009 TUE l5r 28 FAx 5194740451 ++ì Bayham Øoor/oog
/\)
LOl
k's Office
Quality Assurance & Compliance
Manager
Phone: (519) 661.2500 ext. 4838 Fax: (519) 474,0451
Date: February 24,2009 Page 1 of7
Re: 2008 Annual Report
Please find the attached 2008 Annual Report for the Elgin Area Primary Water Supply System,
As required under Section 11 of O.Reg. 170103, the Elgin Area Primary Water Supply System is
obligated to provide a copy of this report to all systems that are connected to and receive
drinking water from this system.
This report has also been posted on the Regional Water Supply website(@)forpublicviewing.Copieswillbemadeavailableuponrequestat
the RegionalWater Supply Office in Kilworth,
lf you have any questions please feel free to contact our office,
Erin Kirk
Quality Assurance & Complíance Manager
Elgin Area PrimaryWater Supply System
This message is intended only for the use of the individual or entity to whlch lt ls addressed
and may conta¡n information that is privileged, confidential and exempt from dlsclosure
under applicable law. lf the reader of this message is not the intended recipient, or the
employee or agent responslble for delivering the message to the intended recipient, you are
hereby notified that any dissemination, distribution or copying of this communication is
strictly prohibíted. lf you have recelved lhís communication in error, please notify us
immediately by telephone and return the original to us by postal service at the address
noted below. Thank
29 Kilworth Park Drive I RR#5 | Komoka ON NOL 1R0 | (519)661.2500 ext.2714 | www,watersupply.tondon.ca
2008 Annual Report for the Elgin Area Primary Water Supply S...
Page 249 of 256
, _02/24/2009 TUE 15!28 FÐ( 519474045L ++¡ Bayham øo02/ oog
lb
iO Dr¡nf¡ng-W.t., Sy.t*s Regutation O, Reg, 170/03
Drinking-Water System Number:
Drinking-Water System Name:
Drinking-Water System Owner:
Drinking-Water System Category:
Period being reported:
2 I 000087r
Elgin Area Primary Water Supplv Svstem
Elgin Area Primary Water Supply System Joint Board of
Management c/o the City of London
Large Municipal Residential
January 1, 2008 throush December 3l . 2008
ConÐlete if vour Cateeorv ís Lørge Munícínal
Re-sidentíøl or Small Munícíoal Resídentíøl
Does your Drinking-Watcr System serve
more than 10,000 people? Yes [X] No I I
Is your annual report available to the public
at no charge on a web site on the Internet?
Yes [Xl No I I
Location where Summary Report required
under O. Reg. 170103 Schedule 22 will be
available for inspection.
Lake Huron and Elgin Area Water Supply Systems
c/o Regional Water Supply Division
29 Kilworth Park Dr., RR 5, Komoka, ON
Hh.ttB.:ls4w-wat_e_rsuÞp.ly,þndqn-c¿
Elgin Alea Water Treatment Plant
43665 Dexter Line, Union, ON
Connlete for all other Cøteeories,
Number of Designated Facilities served:
Did you provide a copy ofyour annual
report to all Designated Facilities you
serve?
Yes[]No|
Number of Interested AuthorÍties you
report to' fNfl-l
Did you provide a copy ofyour annual
report to all Interested Authorities you
report to for each Designatcd Facility?Yes[] No[]
List all Drinking-Watcr Systems (if any), which receive all of their drinking water from
your system:
Drinking Water Systems Regulations
(l'lBS 4435e01) Febluary 2008
that receive their d water directlv from the EAPWSS:
Drinking Water System Name Drinking \ilater System
Numbcr
City of London Distribution Svstem 260004917
St, Thomas Secondary Water Supply System 260078897
Aylmer Secondary Water Supply System 260004722
Port Burwell Secondary Water Supply System 260004735
Municipality of Central Elein 260004761
St. Thomas Distribution System 260002t87
Page I of7
2008 Annual Report for the Elgin Area Primary Water Supply S...
Page 250 of 256
.02/24/2009 TUE l5! 28 FAx 519474045t ++{ Bayham øoo3/oo8
Drinking-Water Systems Regulation O. Reg. 170/03
th
Did you provide a copy of your annual report to all Drinking-Water System owners that
are connected to you and to whom you provide all of its drinking water?
Yes [XJNo [ ]
Indicate how you notificd system users that your annual report is available, and is free of
charge.
[Xl Public access/notice via the wcb
[X] Public access/notice via Government Office
I I Public access/notice via a neìvspaper
[Xl Public accessinotice via Publlc Request
I I Public access/notice vla a Public Library
[XJ Public access/notice via other method News Release
Descrjbe your Drinking-Water System
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008
at receive their water indirectly from the EAPWSS:
DrinkÍng Water System Name Drinking Water System
Number
Aylmer Distribution System 260002136
Malahide Distribution Svstem 260004774
Duttor:/Dunwich Distribution Svstem 220002967
Municipalig of Bayham 260004748
Southwold Distribution System 210001362
Ontario Police College Distribution System 260002t61
St. Thomas Psychiatric Hospital Dishibution Supplv 260005255
The Elgin Area Water Treatment Plant (WTP) employs ple-chlorination, screening,
activated carbon addition (seasonally on an as-required basis), coagulation, flocculation,
sedimentation, dual-media filtration, UV disinfection (as required), post-chlorination, and
fluoridation to treat raw water obtained from Lake Elie. The rWTP has a rated capacity of 91
MLlday (MLD). tüater is pumped flom the plant throughaT50 mm diameter water main
various communities en route to a terminal reservoir located northeast of St. Thomas
Central Elgin, The drinking water system is monitored at various locations throughout
system via a Control and Data Acquisition (SCADA) systern.
List all water treatment chemicals used over this
12% Sodium Hypochlorite
Acidified Alum
Cationic Polymer
Powder Activated Carbon
Chlorine Gas
Hydrofluosilicic Acid
Page? of7
2008 Annual Report for the Elgin Area Primary Water Supply S...
Page 251 of 256
92/24/2009 TUE 15r 28 FAx 519474045L +++ !¿yþ¿¡¡øoo4/ oog
Þohtarioo,¡n king-Water Systems Regulation O. Reg. 170/03
r#ere any significant expenses Íncurred to?
[X] Install required equipment
[X] Repair required equipment
[XJ Replace required equipment
Please provide a brief description and a breakdown of monetarv expenses incurred
-Control valve repaired on Low Lift Pump No. 3
-PLC cald replaced
-replaced raw water sample pump
-repairs done on Low Lift Pump No. 4 check valve
-repairs done on poly lines feeding flash mixing chambers 2a &.2b
-modem replaced for communications between plant and EMPS
-repaired air release valve in chamber 34.
-SCADA upgrade installed
-repairs done on Low Lift No. 4 Pump
-repairs done on fluoride pump No. 2
-repairs done on Filter No. 4 backwash valve
-repaired Milltronics unit on Alum day tank.
-Solenoid for sodium hypochlorite injection at Low Lift repaired.
-Altitude valve at Fluitridge Surge Facility repaired.
-EMPS Reservoir Cell #2level sensor repaired,
-repaired highlift air compressor
-repaired Carbon system.
-Repaired low speed problem with High Lift #l
Jnstalled fall retrieval system to ensure operator safety during filter maintenance on filters
1,2,3&4
-replaced check valves on PAC pump #2
-repaircd polymer pump #2
-air release valve on east air compressor of surge tank repaired.
-repaired filter #l surface wash valve.
-lnstalled Rosemount temperature meter for Station #6
Provlde details on the notices submitted ln accordance with subsection 18(1) of the Safe
Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to
Action Centre
Incident
Datc Para¡neter Result Unit of
Measure Corrective Action Corrective
Action Date
12il9t08 Fluoride 1.50 -1.92 nrg/1.
None reouircd. Elevatcd
lcvcls wcre ouly refeased
for 34 minutcs.
tzil9t08
Drinking W¿ter Systems Regulations
(PIBS 4435e01) February 2008
Page 3 of7
2008 Annual Report for the Elgin Area Primary Water Supply S...
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þ2/24/2009 TUE 15r 29 FAX 5194740451 ++; B¿yþ¿¡øoos/oo8
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008
NOTE: F'or continuous
monitors use 8760 as the
number of samples.
nmflO Drinking-Water Systems Regulation o.Reg. 170/03
12 of Regulation 170/03,Microbiological testing done under the Schcdule 10, 11 or
Opcrational tcsting done under Schedule 7, 8 or 9 of Regulation 170/03 during the
pcriod covercd by this Annual Report.
Treated Water
Number of
Grab
S¡mnles
Range of Results
(mtn #)-(rnax #)
Turbidity (NTU)8760 0.03 - 1.41
Free Chlorine
(mslLl 8760 0.20 - 1.94
Fluoride (mell.)8760 0,00 - 1.92
NOTE: Treated water Turbidity spiked above 1.00 NTU on several occdsions
throughout 2008. Each of these spikes lasted less than 5 minutes ønd could be directly
Iinkedwith ø þumÐ s
Filter #l Effluent
Number of
Grab
Samplcs
Range of Results
(min #)-(max#)
Turbiditv (NTU)8760 0.02 - t.t6
durins this reportin
Number
of
Samples
Rangc of E,Coli
Rcsults
(counts/l00 mL)
(min #)-(max #)
llange of Total
Coliform
Results
(counts/l00 mL)
(mln #)-(max #)
Nu¡nbcr
of
Heterotrophic
Plate Count
(HPC)
Samnles
Range of HPC
Results
(counts/lmL)
(min #)-(max #)
Raw t04 (0)-fi00)t0) - t44000)104 (<10) - (>2000)
Trcated 260 0-0 0-0 259 (<10) - fi760\
Distribution t54 0-0 0-0 1s4 t<l0) - (60)
Filter #2 Effluent
Number of
Grab
Samplcs
Range of Results
(min #)-(max #)
Turbidttv NTU)8760 0.0r - r.89
Filter #3 Effluent
Nu¡nber of
Grab
Samnles
Range of Results
(min #)-(max #)
Turl¡iditv II{TU)87ó0 0,02 - 0.77
Page 4 of7
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02/24/2099 TUE 15:29 FAx 519474045L r++ !¿yþ¿¡øoo6 / oog
OntafiO or¡nr¡ng-water systems Resulation o. Reg. 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008
Filter #4 Effluent
Nurnber of
Grab
Samnles
Rangc of Results
(min #)-(max #)
Turbiditv INTU)8760 0.02 - r.99
NOTE: Filters I, 2, and 4 had efiIuent turbídity spikes greater than L00 NTU on afew
occasions throughout 2008. Each of these spikes lasted less than 5 minutes and could
be dírectlv linked with water
Summary of Inorganic parametcrs tcsted during this reporting period or the most
recent sample res ults
Parameter Sample Date Result Value Unit of Measure Exceedancc
Ä.ntimonv Janr¡arv 3.2008 Nol Detccted ¡úL NO
Arsenlc January 3,2008 Not l)etectcd ttPJL NO
Barium Jonuary 3, 2008 22 Itg/L NO
Boron Jarruary 3,2008 20 ¡rglL,NO
Cadmiu¡n January 3, 2008 Nor Delected yelL NO
Chromium January 3, 2008 Not Dctcctcd rcll.NO
Lead Jailuâry J, ZUUö
hrlv ?2 2íl0R
t.3
Not F)ale¿ta¡l l€/L NO
Mercurv January 3,2008 Not l)etectcd mg/1,NO
Selcni¡lm January 3,2008 Not Deleclcd rng/L NO
Sodium July 4, 2007 lt nrg/f.NO
Uraniurn January 3, 2008 Not Detectcd ÆlL NO
Nitrite
January 3, 2008
April I, 2008
July 22,2008
October 1.2008
Nol lJclcctcd
Nol Detected
Nol Dctccted
Nol Delectcd
n:g/L NO
Nit¡'atc
January 3,2008
April I, 2008
Jnly 22,2008
ocrobcr 1.2008
0.r
0.3
0.t
Not Detccted
rng/L NO
Summary of Organic parameters sampled during this reporting period or the most
recent sâ results
Parametcr Sample
Date
Rcsult
Valrre
Unit of
Measure Excecda¡rce
Alachlor Januâry 3
2008 Nol l)e(ectsd velL NO
Aldicarb January 3
)n01 Not Detccted j\ÙL NO
Aldrin + Dieldrin January 3,
2008 Not Dctectcd tgil.NO
Atrazine + N-dealkylated mctobolites Jânuâry 3,
?oflR
Not l)etec{ed LLC|l.NO
Azinphos-methyl January 3,
2008
Not Dctcctcd ÆlI.NO
Bendiocarb January 3,
?nnR
Not Dctcotcd pelL NO
Benzene January 3
2008
Not Detecfcd
FEIL NO
Page 5 of7
2008 Annual Report for the Elgin Area Primary Water Supply S...
Page 254 of 256
Benzo(a)pyrene January 3
2008
Not Detcctcd tglL NO
Bromoxynil January 3,
2008
Not Dctcctcd tt1tL NO
Carbaryl January 3,
2008
Not Detected ItglL NO
Carbofuran January 3,
2008
Not Dctcctcd ttúL NO
Carbon Tetrachloride January J,
2008
Not l)ctsctcd ttçll,NO
Chlordane (Total)Jauuary 3,
700R
Not De(ecled vStL NO
Chlorpyrifos January 3
?n0ß
Not Þctcctcd trglL NO
Cyanazinc January 3,
2008
Not Detected Fg/L NO
Diazinon January 3,
?,00r Not Dctcctcd ttÚl'NO
Dicamba January 3,
2008 Not Detccted Fg/L NO
1r2-Dichlorobettzene January 3,
2008 No{ Dclcctcd pctL NO
1.4-Dichloroberuzene January 3,
2008
Not Dclectcd vctL NO
Dichlorodiphenyltrichloroethane (DDT) +
metabolites
January 3,
2008
No( Dstcctcd pC/t NO
1,2-Dichloroethane January 3,
tnnl Nol Dctccted ttglL NO
I,I-Dichloroethylenc
lvlnvlidene chloridel
January 3,
2008
Not Dotccted ltcß-NO
Dichloromcthanc JAnuary J
2008
Not Dctcctcd Fg/L NO
2-4 Dichlorophenol January 3,
2008
Nol Dclcclcd ¡tgL NO
2y'-Dichlorophenoxy acetic acid Q,A-D)January 3,
2001
Nol Dctected ltglL NO
Diclofop-methyl January 3
,1t01
Not Delected ttrylL NO
Dimethoate January 3,
2008
Not Dctccted ¡tglL NO
Dinoseb January 3,
2008
Nof Detcctcd ttglL NO
Diquat Januâry 3,
2008
Not Dslected
ÈrC/L NO
Díuron Jalluary J,
2008
Not Dctcctcd tsÃ'NO
Glyphosato JAnüAry J
2008
Not Dclcctcd F9IL NO
Heptachlor + Heptachlor Epoxidc January 3
2008 Not Detecfed l.glL NO
Lindane (Total)JAnUAT J
200r Not Dctecled t EJL NO
MalathÍon Jarìuary 3,
2008 Not Delccled LrglL NO
Metlroxychlor January 3,
2008
No( Detected FEIL NO
Metolachlor January 3,
2008
Not Dctected ftgll,NO
Metribuzin Ja urary 3,
2008
Not l)etccrcd LtBlI.NO
Monochlorobenzene January 3
2008
Nof Dclecled ttgll.NO
Paraquat Jarìuâry 3,
2008
No( Detecfcd Fg/t.NO
Parathion JanLrary 3,
2008
Not Dctcctcd F8/L NO
02/24/20 09 TUE 15r 29 FAX 519 474045L +++ B¿yþ¿¡øoo7 / oo1
tÞoHtario Drinkins.warer sysrems Resutarion o. Reg, 170/03
Drinking Water Systems Regulations
(PIBS 4435e01) February 2008
Page 6 of 7
2008 Annual Report for the Elgin Area Primary Water Supply S...
Page 255 of 256
Pentachlorophenol January 3,
2008
Not Detected
PEIL NO
Phornte Janrâry 3,
2008
Nol Detcctcd IrglL NO
Picloram Jânilâry 3
2008
Not Dctcctcd tg/L NO
Polychlorinated Bip henyls(PCB)Jauuary I ?
2008
Not l)etectcd ttglL NO
Prometrync January 3,
2008
Not Dctcotcd vell,NO
Simazinc January 3,
2008
Not Dctcctcd ttyl-NO
THM
(NOTE: show latest anlìual averaee)
Octobcr l,
2008
Not Defcctcd mg/L NO
Temephos JAo0ary J,
2008 Nol Detccted l.ClL NO
Terbufos January 3,
?_1t08 Not Dstectcd FEIL NO
Tetrachloroethylene January 3,
2008
Not Dctcctcd VEIL NO
2,3,4 16 -T ett a ch lor op henol Janunry 3,
2008
Not Detec(cd FC/L NO
Triallate Jarruary 3,
2008
Not Dctccted PEIL NO
Trichloroethylene Jânuary J
,.00ß
Not Detcctsd |tgL NO
2,4,6-Trichlorophenol January 3,
2008
Not Detectcd Æ/t.NO
2,4,5-Trichlorop henoxy ace t¡c acid (2,4,5-T)January 3,
2008
Not Detected LI{L NO
Trifluralin Jailuâry 3,
2008
Not Dctectcd tÙL NO
Vinyl Chloride Jauuary 3,
2008
Not Dctectcd ttglL NO
,02/24/2009 TUE 15r 29 FAX 5194740451 r++ !¿yþ¿¡
.l->
Lf Ontafio or¡nr¡ns-water systems Resutation o. Res. llotli
Drinking Watcr Systems Regulations
(PIBS 4435e0 1) Febluary 2008
øoo8/ooB
NOTE¡ During200S,nolnorganicorOrganicparnmeter(s)exceededhslfthestrndardprescribcdin
Schedule 2 of Ontario Drinking Wafcr Quality Stanrlards.
PageT oï7
2008 Annual Report for the Elgin Area Primary Water Supply S...
Page 256 of 256